seriesNo,seriesEntityName,seriesTitle,seriesDateRange,seriesArrangement,seriesDescription,seriesTotRetentDesc,seriesPrimaryClassCode,seriesExtentDesc
83192,Treasurer,Position report,1982-,chronological,This report comes from the Resource Investment Accounting System. It tells what investments are outstanding (not matured) in the State investment portfolio by month. This report is used with the balance report from the Bank of New York.,Retain for 5 year(s),,
83206,Treasurer,Monthly statement of assets,1982-,chronological,This report is generated by the Bank of New York. It gives a detailed accounting of all securities held by the custodian as of the reporting date.,Retain for 5 year(s),Public,
83215,Treasurer,Investment trade tickets and variable rate resets,i 1982-,Chronological by year.,"Investment trade ticket forms contain details of investment transactions made by the Utah State Treasurer's Office. Each trade ticket includes information such as the issuer\, broker\, ratings\, cusip number (identification number)\, and maturity. Information regarding daily\, monthly and quarterly variable rate resets will also be included on a separate spread sheet.",Retain for 10 year(s),Public,
83184,Salt Lake City (Utah). City Treasurer,Journals,1864-1922.,Chronological,"These volumes are accounting ledgers for Salt Lake City. They record date\, journal entry number; purpose; fund; and the amounts. The earlier ledgers are the more detailed.",,Public,
83216,Treasurer,Expenditure adjustment records,i 1982-,Chronological,These records are this agency's copies of the Finance Division's DF 64 (Adjustment Form) originated by the Treasurer's Office to make adjustments to warrant requests and interdepartmental transfers.,Retain for 1 year(s),Public,
83226,Treasurer,Interest apportionment reports,i 1983-,Chronological,This report is the support for apportionment of interest to each investment account. It comes from the RESOURCE investment accounting system.,Retain for 5 year(s),Public,
83211,Treasurer,Quarterly list of qualified depositories (in-state),1984-,chronological,"This is a list provided to the 500 public treasurers in the State. It details in which depositories\, in the State\, they can invest money and how much money each institution can have. It is sent out quarterly.",Retain for 5 year(s),Public,
83234,Uintah County (Utah). County Recorder,Mortgage indexes,[ca.1948]-,Alphabetical by name,These are indexes for mortgages recorded with the county recorder to show a property title as security on a loan. The information includes entry number; date of mortgage; names of mortgagor and mortgagee; amount of mortgage; legal description of property; terms of mortgage; and signature of mortgagor; certification of notary public; date recorded; and signature of county recorder.,Retain permanently,Public,
83274,Board of Education. Office of Education. School Finance Section,September intentions of Utah high school seniors report,1964-before 2011.,Chronological,"This report is prepared at the request of the Board of Regents and provides a statistical understanding of students' plans. This report includes longitudinal trends and intentions of high school seniors by district\, and preferences for specific post-secondary institutions. A summary of the particular year's information is collected from Intentions and accomplishments of high school graduates files (series 83273). The reports provide a ten-year chart of intentions showing breakdown of post-secondary education\, work\, military\, marriage\, etc.\, and also shows influence of student recruitment and how that affected the student's choice.",,Public,
83303,Millard County School District (Utah). Delta High School,Student records,1910-1988.,Alphabetical by name,,,Private,
83224,Treasurer,Fund ledger daily report,1983-,Chronological,This is a daily report of adjustments made to the pool accounts and show the current balance. It is also a reconciliation report.,Retain for 1 year(s),Public,
83308,Millard County (Utah). County Recorder,Auditor's tax deeds,i 1923-1968.,Chronological.,"These volumes record the selling of real property for delinquent taxes and the issuance of deeds to buyers of the property. These volumes are divided into ""Property Sold to Millard County"" and ""Property Sold to Individuals."" They contain the date of the deed\, the amount of tax delinquent\, the name of the owner\, the date of sale\, the name of the buyer\, the purchase amount\, a legal description of the property\, the county auditor's signature\, the signature of a witness\, the county recorder's signature\, and information concerning the recordation of the deed. When property was sold for delinquent taxes\, the deed on the land would be entitled auditor's tax deeds. The tax assessment was made by the county auditor but the deed was registered with the county recorder. These are recorded copies of the deed at the,time of the sale of the property. Information includes the name of the property owner at the time of assessment\, a legal description of the property\, the dates of instrument and sale of property\, an entry number\, the amount of taxes\, costs\, interest\, and penalties\, the date and time of recording\, and the signatures of the county auditor and witnesses. Three Quit Claim Deed files are found inside three of the volumes. (Other Quit Claim Deeds may be found in SERIES 83455.)",,Public,
83228,Treasurer,Accounting journal,1981-,Chronological,"Includes bank reconciliations\, detail investment listings\, revenue summaries\, expenditure/warrant summaries\, summarized pool information\, adjusting entries\, balance sheets\, statement of revenue/expenditures\, cash flow statements\, and trial balance sheets. This journal is a collection of reports which come from the Treasurer's automated general ledger system\, together with supporting work papers. They include\, balance sheets\, statement of revenue/expenditures\, cash flow statements and trial balance sheets.",Retain for 25 year(s),Public,
83281,Salt Lake City (Utah). City Court,Deposit receipts,1919-1925.,Numerical by receipt number.,"This receipt book is used to record cash payments for fee and fines levied by the Salt Lake City Court. Only one half of the book has been used and contains receipt stubs and empty receipts. The receipt stubs contain the receipt number; name of payee\, amount\, purpose of payment; case number; name of plaintiff; name of defendant\, date and amount.",,Public,
83346,Millard County (Utah). Justice of the Peace : Oak City Precinct,Docket book,i 1958-1961.,chronological,"The Oak City Precinct Justice Court Docket (1958-61) takes up the first ten pages in the Kanosh Precinct Justice Court Docket (1967-69) and is therefore stored with that series (number 83344). Most of the entries are traffic infractions\, violations of fish and game laws\, civil and misdemeanor cases\, and small claims complaints. This volume includes the date\, the names of the parties involved\, the complaint or charge\, the name of the justice of the peace\, any action taken\, the type of papers filed\, the decision rendered\, and the amount of the fine or length of the sentence imposed. An individual ledger column for keeping track of the associated fees and costs is included for each case.,The case index at the front of the docket book is blank.",Permanent. Retain for 10 year(s),,
83409,West Valley City (Utah). Fire Department,General operation correspondence,1984-,Chronological,These files contain the general correspondence and memorandum received by the department. It concerns the general operation of the office and does not include any correspondence of the fire chief. various memos and correspondence dealing with various subject matter.,Retain for 3 year(s),,
83416,West Valley City (Utah). Fire Department,Vehicle maintenance records,1981-,Numerical by vehicle number,"These files are used to keep track of all maintenance and repairs to department vehicles. They contain the vehicle number\, date of any repairs and maintenance\, explanation of repairs.",Retain until disposition of asset,,
83417,West Valley City (Utah). Fire Department,Monthly/quarterly operational report,1986-,chronological,"This is a monthly report of all departmental activities. It contains the monthly fire data reports on equipment\, vehicles\, manpower\, number of fire and hazardous material calls; a narrative from each program on events and projects completed including significant fires and the direction of training activities. It also contains a graph comparing current number of fires and loss figures with previous year. The statistics are used to compile the annual report. This report was recently replaced by a quarterly report containing the same information.",Retain for 1 year(s),,
83473,Millard County (Utah). Board of Equalization,Minute books,i 1927-1982.,"Chronologically, thereunder by category and town.","This single volume contains the minutes of the Board of Equalization. The County Commission serves as the Board of Equalization (which determines tax relief measures in the county). The minute book is not a recording of the proceedings of board meetings\, but rather a list of the decisions affecting taxation (both abatements and increases) made by the board. It is used to document the tax abatements given by the board to the indigent\, the aged\, the disabled (and their widows)\, and veterans (and their widows).,Information recorded includes: the book\, page\, line numbers\, and letters of the assessment roll\, the name of the person\, lots affected\, a description of the property affected (block or section\, plat\, township\, and range)\, the amount abated or increased (the assessed value of the real estate\, improvements\, and personal property)\, the total amount abated\, and any pertinent remarks. Loose papers accompanying the volume include correspondence\, adding machine tapes\, and abatement lists.",,Public,
83423,Department of Corrections. Division of Administrative Services,Site selection files,1987-,alphabetical by site,"These files provide the documentation for the selction of sites for correctional facilities\, particulary the Gunnison site. The files indicate the characteristics of the sites under consideration and document the final choice.",Permanent. Retain for 10 year(s),Public,
83448,Millard County (Utah). County Recorder,Townsite abstracts books and indices,[ca. 1871]-1941.,Alphabetical by plat letter.,"These five volumes are the original townsite abstract books of Millard County. These book contain the historical record of ownership of property by providing ""a true chain of title."" They were recopied and corrected by the WPA Historical Records Survey. They contain: plat letter and survey name; dates of instrument and filing; entry number; book and page; released on margin (date); names(s) of grantor(s) and grantee(s); type of instrument; consideration; block number; lot number and remarks. Each volume is labeled A-E.",,Public,
83492,Millard County (Utah). County Recorder,Official bond record book,i 1898-1916.,Chronological,"This volume consists of forms completed by the Millard County Recorder regarding each elected and appointed county official required to post a bond. Recorded information includes the name of the bonded individuals (principal and sureties)\, the town or city and county in which the individuals reside\, the amount of the bond\, the election date\, the office to which the official was elected or appointed\, the official's signature\, the notary's signature and seal\, a statement that the constitutionally mandated oath of office has been administered by a notary public\, and an oath by the sureties that they are residents and freeholders within the state and worth the sum of the bond. The county recorder then dated and signed the form. Only 238 of 481 pages have been used. One bond is recorded out of sequence on the end leaf.",,Public,
83453,Millard County (Utah). County Sheriff,Summons and arrest book,i 1909-1926.,Chronological,"This book is a record of papers (summonses\, warrants\, etc.) served and arrests made by the sheriff's office. The first part of the book (pp._1-47) lists the type of papers served\, including the year\, case\, date and type of paper served. Ten pages of the book (pp._150-59) are a record of arrests and bookings\, including the date\, the prisoner's name\, address\, and physical description; the violation of the law the prisoner was charged with committing; the sentence; and receipts issued by the treasurer for paid fines. Also included on page 204 is a lone record of a suicide death occurring in August 1911. This includes an account of the suicide\, the names of witnesses to the suicide\, a physical description of the victim and his clothing\, and discloses the burial site.",,Public,
83608,Department of Workforce Services. Office of Information Technology Services,Dislocated worker data,s 1985.,none,This is an automated data processing file created for the Labor Market Information section of Employment Security. See Rick Newman.,Retain permanently,,
83460,Millard County (Utah). County Recorder,Township plats,s [ca._1900].,alphabetical by range and township,"This book contains government township plat maps (in blueprint form) compiled from the official records of the U.S._Surveyor General's Office and the U.S._Land Office. They are undated\, but appear to be from a period prior to 1910. They were used to identify the location of property. They contain the range\, township\, sections\, county and state boundaries\, and the location of lakes\, rivers\, streams\, creeks\, etc. The County Recorder has indicated the ownership of various tracts.",,Public,
83615,Logan (Utah). Public Library,Board minutes,1916-,Chronological,"These are the minutes of the regular and special meetings of the Library Board of the Logan City Library. The are used to document the actions of the board. They contain: dates and times meetings convened and adjourned; names of board members present and absent; a summary of the proceedings of meeting including motions\, votes and decisions. In l916\, the library was organized as the Logan City Library\, but the name of the library and its board has changed in its seventy-two year history. It has been called the Cache County Library and the Cache County-Logan City Library\, but it is now the Logan City Library.",Retain permanently,Public,
83670,Millard County (Utah). County Recorder,Agriculture patents,i 1880-1896.,Alphanumerical by land location,"These patents of agricultural lands in Millard County record ownership and location of ranch and farm land. The information includes a description of land; section\, ranges\, and acreage; dateof patent; and name of the entryman.",Permanent. Retain for 1 year(s),,
83679,Treasurer,Audit case files (work papers),1957-,none,"____These are work papers of the auditor of the State Treasurer's office. The auditor is required to audit companies (hospitals\, rest homes\, etc.) with unclaimed property to be assured that all such property is being reported and that it is reported completely. The State has 10 years after the audit to take action against a non-complying company. The personal data in these files refers to the person or heirs of the unclaimed property.",Retain for 10 year(s),Private,
83731,Department of Transportation. Finance. Procurement,Inventory stock and stores microfiche,1980-,"Numerical by location, thereunder by material identifier","This is a record of purchases and issues that go through the department's Walker system and interface purchases and disbursements through FIRMS on a tape. This is only copy. The information includes date\, account (identifier)\, location\, quantity\, code (corresponds with inventory transactions)\, material identification\, document number\, and a debit and credit field. Disbursements list a debit and credit. Issues only list a debit.",Retain for 5 year(s),Public,
83725,Millard County (Utah). County Clerk,Rabbit bounty records,i 1921-1924.,Numerical by warrant number.,"This small volume contains 69 redeemed warrants for bounties paid for rabbit scalps with ears. It was used to document the payment of authorized state bounties by the County Treasurer. The warrant stub contains the warrant number\, the date\, the name of the person receiving the bounty\, the number of rabbit scalps with ears redeemed at 5 cents a piece\, and the total bounty paid. The redeemed warrant\, which contains the same information\, has been reattached to the stub. Copies of reports from the County Clerk to the State Auditor are filed inside the volume. These pages serve as a master listing of all bounties paid. They contain the warrant number\, the date issued\, the name of the person to whom the warrant is issued\, the,district where the rabbits were killed\, the number of scalps\, the amount paid\, and the period totals. (NOTE: An earlier bounty record [1917-19] for jackrabbits\, gophers\, ground squirrels\, and prairie dogs may be found on pages 50-59 of volume one [1913-30] of the predatory animal bounty record SERIES NUMBER 83327.)",,Public,
83742,Board of Education. Office of Education. Internal Accounting,Payroll expenditures report,1980-,"Chronological by date of report, thereunder numerical by cost code","This report is generated by Internal Accounting for every pay period on computer output microfiche. The report includes the cost code for the employee\, social security number\, name\, position control number\, total earnings\, deductions (health insurance\, life insurance\, and FICA)\, indirect costs\, and state payments (dental insurance\, long-term disability\, workers' compensation insurance\, retirement\, and unemployment insurance). The cost code includes eight subcodes which\, when strung together\, constitute the entire cost code. These subcodes indicate the fund from which the employee is paid\, department\, division\, program\, project\, recipient code\, revenue source\, and fund (not fiscal) year.",Retain for 5 year(s),Public,
83728,Salt Lake City (Utah). City Treasurer,Redeemed warrants books,1892-1893; 1909-1927.,Chronological,"These thirteen volumes record all warrants issued by the Salt Lake City Treasurer's Office and redeemed. They contain: month\, year\, date of warrant\, warrant number\, fund\, amount of warrant\, total fund\, to whom paid\, date\, number of check\, amount of check and auditor's certification.",,,
83763,Board of Education. Office of Education. School Finance Section,Eligible and ineligible transported pupils files,1970-,Alphabetical by school district,"These files provide information regarding all school bus routes in a particular district for documentation and provide required information for funding. Information includes bus numbers\, routes\, actual eligibles transported (including special education students) in elementary and secondary\, total eligibles\, and the number of actual eligibles. This information is duplicated on a computer printout.",Retain for 3 year(s),Public,
83757,Iron County (Utah). County Recorder,Powers of attorney,i 1898-1936.,none.,This record shows the authorizing of legal power for parties involved in land acquistions. Information includes date of the instrument; names of grantor and grantee; powers granted; acknowledgement; date recorded; and signatures of grantor and county recorder.,,,
83768,Utah State Office of Education. School Finance and Business Section,Uniform budget report for school districts,1973-1990.,Alphabetical by district name,"This report identifies the funding levels and expenditures for education in Utah. The information for this report is gathered from each of the school districts by a large booklet which contains numerous pages of information regarding their financial needs in a year's period. The record includes comparative statistical data\, summary statement of revenues\, expenditures\, changes in unappropriated fund balances\, unrestricted grants-in-aid\, minimum school programs\, uniform school district budget reports broken down by revenues\, sources\, and expenditures by line item and fund. The last page of the report is a detail schedule of property tax. The reports are collected from each district\, the district is responsible for the preparation of the report and the Office of Education compiles the information into this report and provides this information as requested. The Uniform budget report for school districts (series 83768) and the School districts annual financial report (series 83277) were,combined by the Utah State Office of Education in 1990.",Permanent. Retain for 10 year(s),Public,
83789,Rich County (Utah). County Recorder,Fee and entry books,i 1888-,Numerical by entry number.,"These books record all legal instruments filed with the county recorder. A record of any fee is attached if assessed for services by the county. Information includes fees collected\, date and person filing legal instrument; entry number; type of instrument; date recorded; description of property (if involved); volume and page where instrument was recorded; names of interested parties; and consideration for property.",Retain permanently,Public,
80716,Labor Commission,Lump sum payment files,1950-,Chronological,"These files document lump sum payments awarded to individuals injured in an on-the-job industrial accident. The series includes a description of the injury\, how the injury resulted\, medical reports\, request for hearing\, hearing notice\, summary of hearing\, compensation agreements\, order of payment from the Industrial Commission\, reimbursement of carrier notice\, affidavits\, administrator's notes\, the amount awarded\, date of the payment\, and possibly a copy of the check.",Retain for 75 year(s),Public,
80968,Salt Lake City (Utah). City Attorney,Legal case files,1940-2018.,Chronological,"These files contain both active and closed lawsuits filed by or against the city. They are used in pleading the case in court\, and later for research purposes and in the preparation of similar lawsuits. These files include various court pleadings\, related correspondence\, research material\, copies of cases\, and attorney's notes.",Retain for 10 year(s) after case is closed,Protected,
81040,Department of Health and Human Services. Office of Recovery Services,Client account adjustment files,1980-,Numerical by transaction number,"This is a record of an adjustment made to the present account totals of a client's case file. The totals indicate a debt is owed to Recovery Services due to an action of collection taken by Recovery Services\, the obligor\, or the obligee. This series includes a Transaction Cash Code Summary\, code number\, amount\, adjustment request\, case number\, cost\, liability\, and delinquency balance; and a Payment Transfer Request.",Retain for 7 year(s),Private,
81157,West Valley City (Utah). Department of Administration,Dog license application cards,1986-,Chronological,These cards are the individual applications for dogs licensed in West Valley City. These licenses must be renewed annually. The information is input into the city's computer and is used to maintain a history the licensing of individual dogs.,Retain for 1 year(s),,
81186,Labor Commission,No liability case files,1970-,Chronological,"These files document cases in which an individual requesting compensation for an injury or illness sustained on the job appeared in court and was determined ineligible for Second Injury Fund payments. Once the case has been decided\, the Second Injury Fund Office receives an order from the Industrial Commission stating that no payment will be made. They include medical reports\, requests for hearing\, court orders\, hearing notices\, summaries of hearing\, affidavits\, administrator's notes\, and a notice of no payment from the Industrial Commission.",Retain for 1 year(s),Public,
81171,Department of Transportation. Project Development. Materials and Pavements Division,Materials certifications,1980-,Alphabetical by county thereunder numerical by project number.,"These files verify the quality of materials used in road construction. They include test reports\, correspondence\, and certification documentation of various materials.",Permanent. Retain for 5 year(s) after end of project or program,,1 microfilm reel
81215,Department of Public Safety. Driver License Division. Records Bureau,Incident report files,1981-,Numerical by file number,"These are the initial written or recorded reports that are made by police officers describing actions initially taken in response to a complaint or the discovery of an apparent violation of law. The reports may contain ""the dates\, time\, location\, and nature of the complaint\, the incident\, or offense; names of victims; the nature or general scope of the agency's initial actions taken in response to the incident; the general nature of any injuries or estimate of damages sustained in the incident; the name\, address\, and other identifying information about any person arrested or charged in connection with the incident; or the identity of the public safety personnel (except undercover personnel) or prosecuting attorney involved in responding to the initial incident"" (UCA 63G-2-103(14) (2012)). These reports do not include follow-up or investigative reports prepared after this initial report. Please also see Schedule 21\, Item #3 ""Arrest Reports.""",Retain for 5 year(s),Private,
81243,Utah State University,Extension service student records,undated,Alphabetical by last name,"This series contains report cards\, registration cards\, and grades for extension services students.,Files containing official documentation listing student's courses\, grades\, credits earned\, and status achieved. Often referred to as a transcript.",Retain permanently,Private,
81256,Department of Public Safety. Driver License Division. Records Bureau,Instruction permit applications for public schools,i 1982-,Alphabetical by school name,"High schools throughout the state submit names of students that have applied for a drivers education course. This information file acts as proof of participation in drivers education. The original application is kept by the Board of Education and then sent on to Drivers License. Also included in this file is a list of certificates awarded to individuals completing drivers training and a copy of those certificates. This file includes name of applicant and/or graduate\, birth date\, school name\, signature of superintendent\, school principal\, approval by the Board of Education and Drivers License\, date\, course completion date\, school district\, signature of director of Drivers License and signature of instructor.",,Public,
81272,Labor Commission,Employer's re-insurance fund cases on appeal,1970-,Alphabetical by last name,"These documents are generated by the Employer's Re-Insurance Fund. When a disabled worker's employer payment end\, the re-insurance payment begins. This program is authorized by UCA 34-A-2-702. These files document cases in which an individual was considered ineligible in a court hearing for reimbursement for an industrial accident who is now contesting that decision. Once a decision is reached by the Court of Appeals regarding the case\, the file is moved to a new location\, such as the No Liability Files. The files include a description of the injury and how it occurred\, medical reports\, a request for preliminary hearing\, hearing notices\, affidavits\, a summary of testimony heard at the hearing\, the administrator's notes from the hearing\, and an order from the Industrial Commission.",,Public,
81355,Department of Financial Institutions,Applications not hired,1987-,none,,Retain for 2 year(s),Private,
81367,Department of Financial Institutions,Purchase requisitions,1987-,none,agency purchases,Retain until resolution of issue,,
81375,Department of Financial Institutions,Vendor purchase applications,1987-,none,,Retain until expiration of contractual agreement,Public,
81345,Department of Financial Institutions,Depository institution incorporation files,1913-,Alphabetical by institution,"These records document the incorporation charters issued by the department to depository institutions. They are also used by the department staff to answer any inquiries referred to the staff by consumers or other agencies. They include articles of incorporation\, charters\, investigative reports\, workpapers\, correspondence\, and directives affecting the operation of the institution.",Permanent. Retain until final action,Protected,
81394,Utah State Tax Commission. Property Tax Division,Southern Pacific Land Company assessments,1921.,Chronological.,"These files contain the assessments for the Southern Pacific Land Company. This was a land development company which was assessed by the State Tax Commission. These files contain the name of the company; name of county; fiscal year; a listing of patented lands providing description\, section\, township\, range\, and acres; and a notarized statement verifying the accuracy of the information.",,Public,
81461,Department of Public Safety. Planning and Research,Construction building projects,1979-1991.,Alphabetical by project,Case files documenting the construction of new buildings and the renovation of rented buildings for state use.,Retain permanently,Public,
81358,Department of Financial Institutions,Deposits to the Treasurer,1987-,none,,Retain for 2 year(s),,
81370,Department of Financial Institutions,Staff minutes,1987-,none,Minutes of staff meetings,Retain for 2 year(s),,
81382,Department of Health. Bureau of Information Technology,Computer problem logs,1980-2006.,Chronological,"This is a record of service calls and repairs to computer equipment. This is used by the bureau to see if equipment has continuing problems and should be replaced. The information includes the date and time of the call\, the device number\, the port number\, the serial number\, the name of the contact\, a description of the problem\, and the date and time the problem was resolved.",Retain for 2 year(s),,
81414,Office of Vital Records and Statistics,Director's council membership files,1971-,none,"These records support the agency's function to coordinate with national organization on the generating and publishing of national data for vital statistics. Records document collaboration with the Association for Public Health Statistics and Information Systems\, the National Center for Health Statistics\, and the National Vital Statistics Systems. Information includes decisions made\, guidelines produced in response to new procedures\, and related correspondence.",Permanent. Retain for 3 year(s),Public,
81392,Box Elder County (Utah). County Assessor,Equities in state lands files,1945-,none,"These files are used to assess taxes to state lands being purchased by individual taxpayers. They include notifications to taxpayers of any changes in assessments\, form letters\, personal property tax notices\, a sheet called Equity in State Lands (containing certificate number\, name\, address\, legal description\, section\, township\, range\, area\, purchase price\, and equity) and a related correspondence. The files are not organized\, but appear to have been organized originally by year.",Retain for 2 year(s),,
81442,Office of Vital Records and Statistics,Out-of-state birth and death certificates,1952-,"alphabetical by state, thereunder chronological","These records support the agency's function to document and certify the facts of births and deaths for the legal purposes of the state's citizens. These certificates document the birth or death of Utah residents who are out of the state when the event occurs\, and are used to prepare an annual compilation\, analysis\, and publication of statistics (Utah Code 26-2-3 (2013)). Records include information about the newborn child\, its parents\, and the place and date of birth; or about the deceased\, cause of death\, disposition of remains\, and related information; includes an index.",Retain for 2 year(s),Exempt,
81423,Office of Vital Records and Statistics,Legitimation and court determination of paternity index,1938-2014.,Alphabetical by name,"This is finding aid to locate code numbers and names used to access the above records (e.g. RS # 81422). The information includes the code number\, the date of filing\, and the child's surname.",Retain permanently,Private,
81564,Department of Health and Human Services. Community Health and Well-Being. Division of Population Health.,Environmental laboratories file,1986-,Alphabetical by lab name,"This is the file of laboratories that conduct tests for environmental problems\, such as water pollution. Oversight of these laboratories is required by the Clinical Laboratories Improvement Act of 1967 (42 USC 263a). See 2 CFR 600 Subpart C. This file includes Statement of Deficiencies and Plan of Correction\, Specimens Received Per Year\, Laboratory Personnel Report\, Licensure Recommendation-CLIA Laboratory\, Summary of Deficiencies not Corrected\, Post-Certification Revisit Report\, Laboratory Survey Report\, copy of license or certification\, proficiency test results\, correspondence\, and Suggestions for Laboratory Improvement. Information includes the name and address of the lab; the Clinical Laboratories Improvement Act,code number; the Medicare identification number; the type of tests performed by the lab; the names and titles of all personnel functioning as director\, supervisor\, technologist\, or cytotechnologist; the date of the survey; the names and titles of the surveyors; and the items that were inspected and the results of the inspection.",Retain for 3 year(s),Public,
82412,Department of Human Services. Office of Fiscal Operations,Labor cost report files,1986-,"Alphanumerical by division, thereunder chronological","This record series is a more concise information gathering system used in conjunction with FIRMS\, and posting payroll for budget and expenditure purposes. This series includes payroll\, low organizational number\, fund number\, account number\, task number\, rate of pay\, hours worked\, amount\, check number\, and payroll cost.",Retain for 3 year(s) after completion of publication or report,Private,
82525,Labor Commission,Cancelled or expired insurance coverage closed investigation files,1950-,Alphabetical by name,"These files document companies whose workers' compensation insurance policies expired or were canceled and who were thus not covered by workers' compensation insurance. These cases were followed by an examination of the company and the reason for no coverage was determined. This can be the case if a company has not paid its premiums\, has gone out of business\, or has changed policies or names and has not informed the Uninsured Employers' Fund. The files include the name(s) of the company\, the names of past and present insurance carriers\, the reasons for no coverage\, and all related correspondence.",Retain for 15 year(s),,
82621,DWS. Office of Rehabilitation. Division of Services for the Blind & Visually Impaired. Training & Adjustment Services,Deceased client index card file,1974-2020.,Alphabetical by name and year.,"Indices\, lists\, catalogs\, registers\, guides\, and other aids necessary for the efficient use of other records.",Permanent. Retain for 15 year(s),Private,
82637,Services to the Visually Handicapped,Library of Congress reports,1985-1987.,Chronological.,"These are six-month reports and related materials which describe activities and programs designed for the visually handicapped and were sent to the Library of Congress. As of January 1987\, the State Library performs this function. These reports include number of clients\, inventories of reading machines\, descriptions of activities\, and other statistical data.",Permanent. Retain for 3 year(s),,
82630,DWS. Office of Rehabilitation. Division of Services for the Blind & Visually Impaired. Training & Adjustment Services,Public relations video tape,1986-2020.,None.,"This is a video tape produced by participants in the Orientation Training Program (O.T.P.) that is used in a public relations capacity to inform the legislature\, prospective students\, and the general public about the orientation program conducted by Services for the Visually Handicapped. This record series includes names of students participating in the video\, types of classes offered by the program\, and a general description and promotion of the program.",Permanent. Retain for 15 year(s),Public,
82665,Labor Commission. Adjudication Division,Silicosis files,1920-1950.,Chronological,"These records document silicosis cases\, mainly among mine workers. Silicosis is a terminal condition resulting from inhalation of silicon dioxide dust. These files include medical records\, settlement disputes over workers' compensation benefits\, settlement agreements\, notices of hearings\, transcripts of hearings\, doctors' reports\, and all related correspondence. This series refers only to those cases which during the inclusive dates were maintained separately from other industrial accident claims. There are three boxes of these in the Records Center\, filed chronologically and by name. Silicosis files are now microfilmed and maintained with all other industrial accident,files and are not included in this record series. See series 82010\, 82215\, 82227\, and 83028.",,Private,
82709,Salt Lake County (Utah). County Surveyor,Field books,1890-,"Numerical by book number, thereunder by page number",Field books are notes taken of monumentation in the field.,Retain permanently,Public,
82726,Salt Lake City (Utah). Department of Information Management Services,Burroughs documentation files,1974-,Alphabetical by category,"These files contain all documentation associated with the city's Burrough's computer system. These files include copies of hardware and software contracts\, invoices\, correspondence\, literature\, and installation information.",Retain for 20 year(s),,
82751,Salt Lake City (Utah). City Council,Council member biography files,1980-,Alphabetical by name,"These files contain biographical information on members of the city council. They are used for reference and historical purposes. These files include campaign brochures\, photographs\, newspaper clippings\, life sketches\, and resumes.",Retain permanently,,
82759,Salt Lake City (Utah). City Council,Management audit proposal files,1984-2019.,Chronological,These files contain proposals from independent contractors for management audits of city departments or divisions requested by the Council Office.,Retain for 1 year(s),,
82736,Salt Lake City (Utah). Department of Information Management Services,Object source backup tapes,1974-,none,These computer tapes contain a copy of objects and source programs maintained on the main computer system's hard disk. It is used for backup in case a source object program is removed or lost or in case it is important to have a copy of a program as it existed at a certain period in time.,Retain for 10 year(s),,
82761,Salt Lake City (Utah). City Council,Newspaper clippings files,1980-,Chronological,These files contain newspaper clippings from Salt Lake area newspapers relating to matters of the Salt Lake City Council. They are used for reference purposes.,Permanent. Retain for 50 year(s),,
82860,Utah Advisory Council on Intergovernmental Affairs,Governor's Advisory Council on Community Affairs meeting files,i 1969-1985.,Chronological,"These are meeting files of the Governor's Advisory Council on Community Affairs. The council was disbanded in 1985. The files include minutes\, agenda\, attachments\, and correspondence.",Permanent. Retain for 7 year(s),Public,
82882,Department of Workforce Services. Division of Housing and Community Development,Industrial Development Bond Review Board legislative files,i 1984-,Chronological,"These files document the development of enabling legislation\, both state and federal\, and executive orders for the board and its program. The board reviews applications by political subdivisions relating to industrial development projects in their communities and approves federal funds for project assistance or to offset impact on government facilities and services. The files include narrative material\, notes\, correspondence\, copies of executive orders\, copies of proposed legislation\, and copies of statutes.",Permanent. Retain for 8 year(s),Public,
82834,Wasatch County (Utah). County Recorder,Mining deeds,1900-,Chronological,"Mining records\, which constitute a legal record\, are kept for the purpose of monitoring and registering mining claims and operations. This series contains deeds which provide the name of the claim\, grantors\, grantees\, location\, legal description\, date transfer\, and mining district.,These are legal instruments recorded by the county recorder concerning mining. They include the following: Notices of locations\, Mining deed records\, Mining claims records\, Proof of labor records\, Mining mortgages\, Mining abstract records\, Mining transfers and relocations. In some counties mining records are compiled separately\, while in others they are part of the ""Official records.""",Permanent. Retain until administrative need ends,Public,
82883,Department of Workforce Services. Division of Housing and Community Development,Special contracts files,i 1984-,Alphabetical by name of contracting entity,"This series contains contracts\, contract amendments\, related correspondence\, and other related documents for special projects with funding flowing through the Division of Community Development. The records are maintained in order to document the flow of appropriated funds to non-state organizations. These funds flow through the Department of Community and Economic Development due to a constitutional prohibition on directly appropriating funds to any entity which is not a state agency. (Included here\, for example\, is funding for Hogle Zoo and Willow Park Zoo.) The special contracts indicate the amount of contract\, purpose for expenditure\, duration of contract\, signatures of authorized parties\, and related information.",Permanent. Retain for 6 year(s),Public,
82907,West Valley City (Utah). Public Works Department,Public works general administrative subject files,1980-,Alphabetical by subject,"These are the ongoing records of the Public Works Department filed by subject categories containing everything the department handles. They are used for reference purposes. These files contain information on all public works\, sanitation\, street signs\, city lighting\, roads\, semaphone\, complaints\, bonds\, building maintenance projects\, related correspondence and professional activities.",Retain for 5 year(s),,
82943,Box Elder County (Utah). County Clerk,Grouse Creek District birth registers,1907-1915.,Numerical by certificate number,"This book contains the duplicate copy of certificates for births occurring in Grousecreek Precinct in Box Elder County. The certificates include the name of the county\, precinct and town; name of child; sex of child; date of birth; names\, residence\, color\, birthdates\, and birthplace of parents; signature of midwife or physician.",,Protected,
82889,Department of Workforce Services. Division of Housing and Community Development,Permanent Community Impact Fund Board meeting files,i 1978-,Chronological,"This series includes the minutes\, agenda\, and any related documents or supporting materials associated with meetings of the Permanent Community Impact Board. They are maintained in order to document the history of the Permanent Community Impact Board and its decisions\, conclusions\, and project approvals regarding funding of areas impacted by mineral resource development. Information includes the names of persons present\, meeting dates\, items or applications considered\, and decisions or conclusions reached.",Permanent. Retain for 8 year(s),Public,
82939,"Labor Commission. Division of Boiler, Elevator, and Coal Mine Safety",Mine fatality listings,1968-1986.,Chronological,"These are listings of all the fatalities occurring in mines in Utah. Includes name of worker\, number of dependents\, age\, marital status\, place of work\, and the cause of death.",Permanent. Retain for 5 year(s),Private,
82950,Utah State Tax Commission. Property Tax Division,Taxing area nomenclature records,1950-,"Alphabetical by city, county, or district","These files document the total taxing and annexation of property throughout the various counties. Includes county resolutions concerning property\, boundary plats\, city and surveyor certifications. Also includes specific parcel description to meet governmental inquiry purposes\, official and notarized annexation documents\, and all annexation plats pertaining to specific property within the file.",Retain for 7 year(s),Public,
82892,Department of Workforce Services. Division of Housing and Community Development,Permanent Community Impact Fund Board legislative files,1977-,Chronological.,"These files document the development of enabling legislation\, both state and federal\, and executive orders for the Natural Resources Community Impact Account which was changed to the Permanent Community Impact Fund Board in 1982. The files also document the development of legislation for the programs and the two funds administered by the board\, the Mineral Lease Fund and the ""Ua-Ub"" Bonus Fund. These files include narrative material\, notes\, correspondence\, copies of executive orders\, copies of proposed legislation\, and copies of statutes.",Retain permanently,Public,
82941,Labor Commission. Labor and Anti-discrimination Division,Women and minors employee standards complaint files,1965-1991.,Alphabetical by name,"These are cases involving disputes between employers and employees regarding women and minor labor standards. An individual making a claim fills out a complaint form to be submitted to the division of Labor/Anti-discrimination. Once the form has been submitted\, the respondent to the claim must submit a statement in writing\, and an attempt is made to come to an agreement regarding the claim. If no agreement can be reached\, an investigation may be initiated\, and the case may go to hearing. The file includes the original complaint\, all necessary forms\, statements from the respondent\, possibly information regarding the complainant and the workplace (such as copies of personnel files or payroll checks)\, all concluding documentation\, date,investigation was completed (if any)\, and all related correspondence. If the case goes to hearing\, also included will be orders for hearing\, transcripts of the hearing\, and an order from the Commission.",Permanent. Retain for 8 year(s) after case is closed,Public,
82961,Box Elder County (Utah). Justice of the Peace : Honeyville Precinct,Honeyville Precinct justice dockets,1887-1912.,Chronological by date.,These are two justice of the peace dockets for the Honeyville Precinct. They are used to record individual cases heard by the justice court indicating names of involved parties; place; action taken; names of attorneys; papers filed; and judgments of the justice court.,,Public,
82982,Judicial Council. Board of Juvenile Court Judges. Juvenile Court (First District),Expungements,1988-,Numerical by case file,These are records that have been expunged in accordance with Utah State law.,Retain for 28 year(s),Exempt,
82912,West Valley City (Utah). Public Works Department,Public works official correspondence,1980-,Chronological,These is a convenience file of cross-reference copies of outgoing official department correspondence. The files are only used for reference purposes. The record copy of all correspondence is filed in the appropriate project file.,Retain permanently,Public,
82983,Beaver County (Utah). County Recorder,Official records,i 1926-,"Numerical by book number, thereunder chronological","These are copies of all official records recorded with the county recorder including deeds\, mortgages\, mining records\, military discharges\, etc. Upon payment of fees for the same\, the recorder must record in the ""Official record' book all papers\, documents\, records\, and other writings required or permitted by law to be recorded. In some counties all recorded instruments are compiled together as part of the ""Official records""\, while others compile each type of instrument separately (See Deed records\, Mortgage records\, Mining records\, Water records\, etc.)",Retain permanently,Public,
82995,District Court (Third District),U.S. Commissioner civil and criminal case files,1889-1895.,None.,Primarily civil and criminal court matters from Salt Lake County. Includes a few items from Summit County.,,Public,
82947,Salt Lake County (Utah). County Surveyor,Original survey notes,[ca. 1870]-,Chronological,"These are the original field books\, notes\, and maps made for road surveys in Salt Lake County\, c. 1870-1900.,These books contain the original survey notes and measurements by surveyors. They are used to create maps and diagrams for specific projects and to update reference sheets. They include township\, section\, range\, survey measurements\, elevations\, and grade with some sketches of area and notes regarding the project.",Permanent. Retain until administrative need ends,Public,
82999,Department of Health and Human Services. Community Health and Well-Being. Division of Population Health. Office of Communicable Diseases.,Toxic shock syndrome patient files,1976-2020.,Chronological,"As stated in the Utah Code [UCA 26-6] of Communicable Disease Rules\, these files are used to collect and maintain detailed medical records on suspect and confirmed TSS cases for epidemiological investigations\, research\, and historical and legal purposes. As stated in the Utah Code of Communicable Disease Rules\, the Department of Health uses this information to help protect the public health and control and prevent disease. Includes Toxic Shock Syndrome Worksheet and the complete 1980 case/control study used in litigation nationwide. Information in the Toxic Shock syndrome Worksheet includes case number; report date; date patient was interviewed; patient's name\, address\, telephone number\, age\, sex\, race\, date of birth\, date of illness\, place and date of hospitalization\, and personal physician; information on menstruation; symptoms; type\, brand\, and use of sanitary napkins; medications; lab results; and blood pressure.",Retain permanently,Exempt,
82996,Department of Health and Human Services. Community Health and Well-Being. Division of Population Health. Office of Communicable Diseases.,Communicable disease case files and index,[ca._1936]-2009.,Alphabetical by name.,"These files are kept in order to maintain a concise\, accurate and historical record of reportable communicable diseases and epidemiological investigations. As stated in the Utah Code of Communicable Disease Rules\, the reports enable the Department of Health to protect the public health\, and prevent and control communicable disease. Includes investigations such as Botulism Alert Summary\, CDC Reye Syndrome Case Investigation Report\, Leprosy Surveillance\, Outbreak Investigation: Infant Botulism\, Pertussis Report\, and Weekly Campylobacter Surveillance Report; also includes original incoming and copies of outgoing correspondence related to the above epidemiological investigations. Information may include basic patient information (name\, age\, sex\, address\, telephone number\, and race); the name and address of person reporting the case\, and the physician and hospital with which the case is affiliated; contact information; source of disease; symptoms; diagnosis; treatments; and the date and,identification number of the form. The Botulism Alert Summary also includes laboratory results of spinal tap\, tensilon test and EMG; information on suspect food(s) and their preparation; whether the State epidemiologist\, the FDA and the USDA were notified; and the EIS Officer's recommendations. The CDC Reye Syndrome Case Investigation Report also includes information on any antecedent illness; patient's condition at time of hospitalization; whether patient was vaccinated during month preceding onset of Reye Syndrome; whether any of the patient's blood relatives have had Reye Syndrome; laboratory data; the outcome of the illness\, if known; and biopsy and autopsy confirmation of diagnosis\, if applicable. Leprosy Surveillance also includes places of residence other than the US; whether patient ever touched armadillos; information on patient's household contacts; and all known suspected patients with leprosy who have had contact with patient. Outbreak Investigation: Infant Botulism also,includes maternal and perinatal history; dietary history; environmental history; and information on infant's formula feeding. Includes index.",Retain permanently,Exempt,
83044,Salt Lake Community College (Utah). Salt Lake Skills Center Division,Class rolls,1972-,chronological,"There are rolls kept from the beginning of the Skill Center which was in 1972. They include the class title\, teacher name\, student's name attendance and month.",Retain for 5 year(s),,
83093,"Labor Commission. Division of Boiler, Elevator, and Coal Mine Safety",Mine employees certifications,1960-,"Alphabetical by employee name, thereunder by mine","These are mandatory certifications of all mine workers in Utah. This series includes the name\, position\, and certification number of each employee\, as well as some related correspondence.",Permanent. Retain for 5 year(s),Private,
83001,Department of Health and Human Services. Community Health and Well-Being. Division of Population Health. Office of Communicable Diseases.,Laboratory test results,1982-,Alphabetical by patient name,"This record is used to assist in the collection of lab test results and to complete patient medical records and verifications of diagnoses. Most reports date from 1977. As stated in the Utah Code of Communicable Disease Rules\, the Department of Health collects this information in order to protect the public health and protect and control disease. Information includes date received\, date reported\, lab number\, patient's name\, age\, sex\, and address; date specimen collected and source of specimen; physician's address and telephone number; and results of the test.",Retain for 5 year(s),Exempt,
83083,University of Utah (Utah),Associated student check vouchers,1968-,Alphabetical by name,"Correspondence\, reports and data relating to voucher preparation\, administrative audit\, and other accounting and disbursing operations.",Retain for 3 year(s),Public,
83115,Board of Regents (Utah). Higher Education Assistance Authority,Final holder report,1983-,alphabetical by name,When a student defaults on a student loan the Utah Higher Education Assistance Authority will purchase the loan (after a good faith effort on the part of the lender to collect) and collect the money. It includes the name and social security number of the loanee and the outcome of the loan.,Retain for 10 year(s),Private,
83110,Board of Regents (Utah). Higher Education Assistance Authority,Borrower files,1985-,Alphabetical by surname,"These are student loans that have been either paid off\, or been written off because the person has died\, gone bankrupt or had a permanent disability as described in 34 CFR 682.402",Retain for 10 year(s),Exempt,
83133,Board of Regents (Utah). Higher Education Assistance Authority,Aging report,1986-2007.,Chronological,This report shows the delinquency of the account and the amount the loan is delinquent. This is the delinquency status of the borrower report.,Retain for 12 year(s),Private,
83123,Board of Regents (Utah). Higher Education Assistance Authority,Accounts receivable files,1981-,Chronological,"These records support the agency's function to audit all of its accounts (Utah Code 51-2a-201(2014)). These records document monies invoiced or collected in the conduct of business. Information may include bank records\, revenue\, asset and related accounting records.",Retain for 10 year(s),Public,
83180,Salt Lake City (Utah). City Treasurer,Special tax proof of publications and correspondence books,1901-1920.,Numerical by extension number,"These volumes document special tax levies which were properly announced according to legal requirements specified in city ordinance and state law. The first is devoted to Water main Extensions 1901-1920. It contains lists of properties assessed\, notices\, copies of ordinances\, and various correspondence. It also includes various notices for the police department\, garbage wagon\, street parking\, extending the city limits\, and salaries and duties of city officials. The second volume is an invoice book that has been labeled ""Paving Extension\, Salt Lake City\, No._3"". It includes copies of proof of publication forms and copy of legal notice taken from a local newspaper\, copies of intention\, levy\, confirmation\, levy\, and confirmation.,The third is labeled ""Street Paving and Sidewalk Extensions"". It spans the period from 1902-1915. Included are copies of ordinances\, copies of legal notices printed in local a newspaper\, and correspondence. The index portion of the volume (which appears at the beginning of the volume) was used as a table of contents.",,Public,
83124,Department of Human Services.$bGovernor's Committee on Employment for People with Disabilities,Golden key award photographic file,1970-1992.,None.,This is a photographic record of handicapped citizens who were recognized for their outstanding and unusual achievements in the State of Utah. Awards are given in seven categories: Outstanding Handicapped Citizen; Employer; Recreator/Athlete; and Services Provider of the Year; Recreation/Sports Promotion; Legislative Action; and the Media/Public Awareness Awards.,Permanent. Retain for 4 year(s),Public,
83158,Salt Lake City (Utah). City Treasurer,Administrative correspondence files,1906-1907; 1909.,alphabetical by name of letter writer,"These two letter boxes (since consolidated into a single\, letter- size Hollinger document box) are alphabetical files primarily of incoming letters\, but do include copies of some city treasurer's outgoing correspondence. The bulk of these are for the period 1906\, 1907\, and 1909. There are no letters for 1908. A small stack of reports and proof of publications are placed before the correspondence files. The reports are Monthly Reports of the City Court to the City Treasurer of fines collected by the criminal division. The correspondence concerns payment of special assessments (water\, sewer\, sidewalk extension). Some of the letters are complaints on the rates charged or on office procedures.",,Public,
83183,Salt Lake City (Utah). City Treasurer,Special assessments-paving extension books,1890-1915.,Numerical by extension number,"These two volumes record the assessment and collection of special taxes levied for paving extensions. The first volume is labeled on the spine ""Special Assessments Paving 1-500"" and covers the period from 1890 to 1915. It contains: plat or subdivision; block and lot numbers; name of owner; address; number of front feet; tax per front foot; cost of installment; credits; date paid; and remarks. The second volume covers the period from 1892 to 1897 and is labeled on the spine ""3 Paving"" and on the front ""Final Notices 1893"". It contains: extension number; name of owner; description of real estate; lot and block numbers; plat letter; number of front feet; amount of tax per front foot; and remarks. Only 20 pages are used. Six pages are sewer assessments for 1915.",,Public,
83193,Treasurer,Earnings report,i 1982-,Chronological,"This report is a monthly report showing\, in detail\, all investments and the accrued interest credited to each investment. The report is generated by the RESOURCE Investment Accounting System.",Retain for 5 year(s),Public,
83204,Treasurer,Income projection reports,i 1982-,Chronological,This is an income projection report for a five day period. This report is generated by the Bank of New York.,Retain for 10 day(s),Public,
83212,Treasurer,Certified out-of-state depositories lists,1984-,chronological,This is a list given to the 500 public treasurers in the State. It is a list of out-of-state depositorities where funds can be deposited. This is a quarterly report.,Retain for 3 year(s),Public,
83222,Treasurer,Monthly bank analysis statement,i 1982-,chronological,These are monthly statements from the State's depository banks. They provide a summary of bank activity on each of approximately 150 accounts. The reports are used to control the level of compensation to the bank and to monitor bank service charges.,Retain for 3 year(s),Public,
83208,Treasurer,Daily bank balance report,1980-,Chronological,"This is a daily bank balance report of state accounts having detail of deposits\, withdrawals\, and balances. It provides a detailed daily report of bank statements. The reports come from several private\, commercial banks.",Retain for 7 year(s),Public,
83218,Treasurer,Electronic funds transfer records,i 1982-,Chronological,"This records series consists of forms used by the State Treasurer's Office to document the electronic transfer of funds to various public entities\, such as the transfer of funds and distribution of tax revenues to local governmental entities. Other types of transactions include the transfer of funds to vendors for services provided\, to school districts and institutions of higher learning\, and transfers for federal programs such as the Unemployment Trust Fund and Women\, Infants\, and Children (WIC). Information includes name of person or entity the transfer is directed to\, name of banking institution that will receive the transfer\, amount of funds being transferred\, name of the employee authorizing transfer\, transfer number\, and date of transaction.",Retain for 5 year(s),Public,
83232,Uintah County (Utah). County Recorder,Chattel mortgages index,1955-1962.,Alphabetical by name,"These volumes contain loans taken out using personal property as collateral filed with the county recorder. They include the date due\, lenders name and address\, mortgagor's name and address\, date of mortgage\, amount of loan\, installment payments\, date of installements\, contractual agreement\, list of personal property held as collateral. Chattel mortgages are obsolete. In 1965\, they were supplanted by the Uniform Commercial Code and in 1983 all mention of chattel mortgages were removed from the statutes of the county recorder.",,Public,
83335,Weber County (Utah). County Clerk,Marriage licenses issued register,1905-1918.,Numerical by certificate number.,"This is a register of all marriage licenses issued in Weber County. It contains: certificate number; month\, date\, year license issued; name and age of male; name and age of female; date license returned for recording; name of person officiating at wedding; book and page marriage recorded; number; and remarks (usually the type of service). It was used as a master index to identify licenses issued. This volume is identified as volume 2.",,Public,
83345,Millard County (Utah). Justice of the Peace : Meadow Precinct,Docket book,i 1940-1952.,Chronological by year.,"This single volume is used to document individual criminal misdemeanor cases heard by the Meadow Precinct Justice Court. It contains the name of the justice of the peace\, the date\, the names of the parties involved\, the criminal complaint\, the type of papers filed\, the decision rendered\, and the amount of the fine of the length of the sentence imposed. An individual ledger column for keeping track of the associated fees and costs is included for each case. Upon filling all blank pages in the criminal misdemeanor section\, the justices began recording new cases in any available blank space remaining on pages previously used for prior cases (see pages 27-73) rather than start a new docket book.,An alphabetically (by first letter of the surname) arranged case index appears at the beginning of the book\, preceding the criminal misdemeanor case section. The preliminary hearing section (for criminal cases) at the back of the book was not used.",,Public,
83289,Salt Lake City (Utah). City Treasurer,Ledgers,1868-1907.,Chronological,These volumes detail the monthly expenditure of municipal funds. They contain: month and year; subledger number; fund or department; expenditure for (much 'sundries'); amount; and totals.,,Public,
83327,Millard County (Utah). County Clerk,Bounty records,i 1913-1930; 1943-1945.,"Numerical by certificate number, thereunder chronological","These two volumes document the payment of county and state bounties for the killing of various predatory and other wild animal pests. The first volume (1913-30) contains the certificate number\, the date issued\, to whom issued\, address\, the fund (county or state)\, the total amount paid\, a column listing the predator (bear\, mountain lion\, cougar\, grey wolf\, coyote\, lynx\, wild cat\, bobcat\, or timber wolf)\, number\, and the number collected\, and the name of the person signing the corroborative affidavit of the claimant. The clerk keeping this record also noted when a warrant was not paid by the state on account of fraud.,Carbon copies of reports to the State Auditor listing the number of the individual species killed\, the amount of the bounty due on each species\, and the total amount due\, and the signature of the county clerk. The most common bounty claim was for coyotes. A ten-page record (pp._50-59) of bounties paid for jackrabbits\, gophers\, ground squirrels\, and prairie dogs over a three-year span (1917-19) is also found in this volume. The most common claim was for rabbits. (Later rabbit bounty claims [1921-24] are recorded in SERIES NUMBER 83725\, which consists of redeemed warrants for rabbit scalps with ears attached.),The second volume (1943-45) is arranged chronologically and contains the date\, hunter's name\, address\, certificate affidavit numbers (clerk's\, claimant's\, inspector's\, and central board's)\, the number of each species and amount of bounty paid per animal\, the number of each species killed\, the amount of the bounty paid per animal (coyote\, lynx\, wolf\, and cougar)\, and the total bounty paid. The most common bounty claim was for coyotes. Only nine pages of the second volume have been completed.",,Public,
83399,West Valley City (Utah). Fire Department,Policies and procedures manual,1986-,Numerical by subject number,This manual contains the standard operational procedures and policies of the department.,Permanent. Retain until superseded,Public,
83424,Department of Corrections. Division of Administrative Services,Expungement files,1985-,Chronological,"These are complete criminal history and offender case files which may include records of the investigation\, arrest\, detention\, or conviction of a petitioner for expungement. Upon receipt of a valid order to expunge\, pursuant to UCA 77-18-14\, they are officially sealed indicating that the file has been expunged. They are maintained in the event that the court orders a file reopened.",Retain for 80 year(s),Exempt,
83350,Box Elder County (Utah). Justice of the Peace : Box Elder Precinct,Box Elder precinct justice docket books,1895-1909.,Numerical by case number.,"These two volumes are justice of the peace dockets for the Box Elder Precinct. They are used to record individual cases heard by the justice court indicating names of involved parties (plaintiff\, defendant\, judge\, and attorneys); place; action taken; names of attorneys; papers filed; and judgments rendered. The 1899 volume contains various loose papers and some separate case files.",,Public,1.00 cubic foot
83344,Millard County (Utah). Justice of the Peace : Kanosh Precinct,Docket books,i 1942-1970.,Chronological,"These eight volumes are used to document individual cases heard by the Kanosh Precinct Justice Court. There are seven general justice dockets that cover the period 1943-50 and 1952-70\, and a separate fish and game docket for the period 1952-56. (Fish and game violations are also common in the general dockets as well.) The first ten pages of the Kanosh Precinct Justice Docket for 1967-69 contain the Oak City Precinct Justice Docket (SERIES NUMBER 83346) for 1958-61. The general dockets contain the names of the parties involved\, the names of the attorneys\, the date\, the specific violation or charge\, the type of papers filed\, the name of the justice of the peace\, the decision rendered\, and the amount of the fine or,length of the sentence imposed. An individual ledger column for keeping track of the associated fees and costs is included for each case. Each individual volume also contains space at the front for a case index\, however the justices in this precinct failed to make use of this feature in all but the 1961-67 volume (where use is minimal). A receipt book for fees paid is placed inside the 1961-67 docket. The fish and game docket contains the individual case number\, the name of the defendant\, the defendant's plea\, the name(s) of any witness(es)\, the result\, and the amount of any fine imposed. Several loose papers are placed inside the fish and game volume,including reports on fines and forfeitures\, citations\, statements\, and some correspondence with the State Fish and Game Department. The administrative files belonging to the Justice of the Peace in the Kanosh Precinct may be found in SERIES 83475.",,Public,
83406,West Valley City (Utah). Fire Department,Demolition permit contracts,1987-,none,"These forms are completed by property owners giving the fire department permission to use their property in training fires. The forms include: date\, address of property\, owner's name\, name of person incharge\, name of person responsible for demolition\, purpose of destruction\, signature of owner\, and signature of notary and seal.",Retain for 7 year(s),,
83421,West Valley City (Utah). Fire Department,Monthly mileage report,1981-,Chronological,These are monthly reports of vehicle usage. They are used to keep track of hours and mileage of department vehicles for maintenance purposes. They include: vehicle number; description of vehicle; assignment of vehicle; ending mileage; total miles driven; total hours used; and whether unit was involved in an accident.,Retain until disposition of asset,,
83432,Department of Health. Bureau of Health Promotion,Healthy Utah workshop files,1982-,"Chronological, thereunder alphabetical by workshop","This is a record of health test data of individuals participating in a workshop program. This record includes sign in sheet\, workshop checklist\, nutrition profile\, fitness profile\, HDL and Serum Cholesterol test results sheet\, individual life style counseling sheet\, group printout interpretation sheet\, bicycle test worksheet\, survey of participation and education level sheet\, group wellness survey and group risk values sheet\, informed consent and release form\, pre-screening questionnaire form\, medical release form\, and individual health risk appraisal form.",Retain for 4 year(s),Private,
83354,Millard County (Utah). County Auditor,Annual financial statement,i 1959-1981.,Chronological.,"These reports are required to be submitted annually to the State Auditor (SECTION 17-19-11 of the Utah Code Annotated\, 1953). They provide a listing of amounts in the general fund\, general fund revenues and disbursements\, a statement of property owned by the county (and the estimated value thereof)\, and a certified statement signed by the County Auditor attesting to the accuracy of the information. In the file with the report are copies of proof-of-publication notices from the local papers and various handwritten notes. Some individual files contain letters from the State Auditor confirming receipt of the annual financial statements. A list of guidelines from the State Auditor to county auditors instructing them how to properly prepare the,annual financial statement is included.",,Public,
83468,Millard County (Utah). County Treasurer,General ledgers,i 1885-,Chronological,"These three volumes contain an accounting of all disbursements and credits to Millard County accounts. They cover the period from 1885-1906 and 1919-1941. Recorded information in the two earliest volumes (1885-1906 and 1919-1923) include the name of the office\, the year\, the month\, the purpose\, disbursements\, credits\, and totals. Information included in the other volume includes the date\, the fund\, receipt numbers\, disbursements\, credits\, totals\, and subtotals.",,Public,
83472,Millard County (Utah). County Treasurer,Victory tax report/withholding tax report,i 1943-1948.,chronological,"This single volume has been titled ""Victory Tax Report"". A ""Register of Deaths"" was converted into a ledger in order to record withholding deductions for the so-called Victory Tax\, a temporary income tax over and above the standard income tax\, imposed to finance the United States's war effort during World War II. The Victory Tax for Individuals was implemented by the Revenue Act of 1942 (Public Law 753). It began in January 1943 and remained in effect until repealed by act of Congress in May 1944. Victory Tax withholding data for calendar year 1943 is recorded on pages 1 and 3 of the 49-page ledger.,The pay-as-you-go income tax bill (Public Law 68\, Current Tax Payment Act of 1943) also went into effect in 1943. Beginning July 1\, wage and salary earners were subject to a paycheck withholding tax. Withholding information for mid-1943 through January 1948 is recorded on page 2\, and pages 4 through 11. The ""Victory Tax Report"" and ""Withholding Tax"" sections each list the name of the employee\, the amount of the monthly deduction\, quarterly totals\, and a grand total for the calendar year. Notations such as ""General Fund""\, ""Road Fund""\, ""Road Account""\, and ""General Payroll"" also appear in the ledger\, but it is not clear what these indicate. Presumably the employees listed were paid through highway and general accounts.",,Public,
28285,Division of Health,Occupational and hygiene reports,1960-1981.,Alphabetical by business name.,,,Public,
28361,North Utah Valley Animal Services Special Service District (Utah),Owner surrender form,2006 -,Chronological,"These cards are completed for each animal brought to the animal shelter. They may contain the following information: date brought in; assigned pen number; tag number; owner's name\, address\, and telephone number; location of pickup\, type of animal\, breed\, sex and color; reason animal impounded and other information related to adoption or disposal.",Retain for 5 year(s),Public,
28396,Judicial Conduct Commission,Discipline files,1981 -,chronological,"These records contain investigative materials\, correspondence and pleadings for complaints that resulted in the discipline of a judge. These records are used for both internal and external investigations and discipline.",Retain for 30 year(s),Public,
28417,Rich County (Utah). County Recorder,Annexation maps,1896 -,Alphanumeric by city and location,These records are maps of incorporated areas annexed by municipalities in Rich County. These records are prepared by a licensed surveyor and are used to show annexed boundaries approved by city ordinance.,Permanent. Retain until administrative need ends,Public,
28462,Ogden Preparatory Academy (Utah),Purchasing Records,2010-,Numeric by purchase order number,"These are forms authorizing the order to purchase supplies or equipment by the school district. They contain the name of requesting agency\, name of vendor\, item\, date ordered\, delivery date\, purchase order number\, account charged\, and authorizing signature.",Retain for 4 year(s),Public,
28489,Utah Transit Authority (Utah),Purchase orders,1993-,Chronological by year,"Purchase Orders used by the the Purchasing Department to obtain goods and services. Records specify date\, item(s) purchased\, quantity and vendor.",Retain for 4 year(s),Public,
28523,Labor Commission,Travel card reconciliations,2008-,Chronological,These records document the air line ticket purchases made by Labor Commission employees for travel required to fulfill their assignments.,Retain for 3 year(s),Public,
28537,Stockton (Utah),Cemetery burials biographical information,ca. 1875-2010.,Alphabetical by name of deceased.,"This series contains information on burials compiled by Doralee Speakman in 2010. The series includes a Personal Record form for each identified burial in the cemetery with space to record such information as the name of the deceased\, birth date and place\, death date and place\, date and location of burial\, spouse and parents' names\, list of source documents\, and a biographical sketch. In addition to the Personal Record\, there may be a photos of headstones\, copies of death certificates\, family group records\, and copies of obituaries. The series was not created as part of the routine operation of the cemetery\, but has become a primary reference source for cemetery staff.",,Public,
28596,Department of Health and Human Services. Division of Child and Family Services,Out-of-state child abuse registry check (OSCAR),2007-,Alphabetical by applicant's surname,"These records support the agency's function to provide safe substitute care for dependent\, abused\, neglected\, and delinquent children (Utah Code 78A-6-308(3)(b and c) (2012)). These records contain information gathered from other states' child abuse registries regarding prospective foster or adoptive parents (Adam Walsh Child Protection and Safety Act of 2006\, 42 USC 16961\, Section 152(a)(1)(C)(i)). Records include requests to\, and corresponding responses from\, sister agencies in other states.",Retain for 5 year(s),Private,
28635,Ogden Preparatory Academy (Utah),Administrative payroll reports,2009-,Chronological by date,"These records support the agency's administrative function to audit the use of all public funds (Utah Code 51-2a-201 (2014)). These records document agency payroll operations and are used for data entry. Information includes statistics\, reports\, and data used for workload and personnel management purposes.",Retain for 3 year(s),Private,
28636,North Davis Preparatory Academy (Utah),Administrative payroll reports,2009-,Chronological by date,"These records support the agency's administrative function to audit the use of all public funds (Utah Code 51-2a-201 (2014)). These records document agency payroll operations and are used for data entry. Information includes statistics\, reports\, and data used for workload and personnel management purposes.",Retain for 3 year(s),Private,
28655,Judicial Council. Board of Juvenile Court Judges. Juvenile Court (Second District),Termination of parental rights case files,1909-,Alphabetical by surname.,"These records support the agency's function to adjudicate matters that relate to abused and neglected dependent children and to provide care and protection for minors by placement\, protection\, and custody orders (Utah Code 78A-6-102 (2008)). These records document proceedings to determine if a parent is unfit or incompetent and if it is in the best interest of the child to terminate parental rights\, based upon the criteria detailed in Utah Code 78A-6-507 (2012). Information may include petitions for termination of the parent-child relationship and the resulting court order.",Permanent. Retain for 50 year(s),Exempt,
28729,Summit County (Utah). County Council. Snyderville Basin Planning Commission,Building permits,1978-,Chronological,"These records support the agency's function to approve applications for conditional uses\, long term temporary uses\, or subdivisions. Records document contact information of petitioner and permit approval. Information includes architectural\, structural\, and electrical plans and details as well as inspection reports.",Permanent. Retain for 15 year(s),Public,
28758,Nibley (Utah),Plat maps,1970-,Alphabetical,These records support the Planning and Zoning Commission's function to advise the agency on land use and development (Utah Code 10-9a-302 (2005)). Records document the developmental history of the municipality and are used to determine code compliance and set quality standards. Information includes specifications and approvals for business park and subdivision land developments.,Permanent. Retain for 5 year(s),Public,
28775,Fairfield (Utah),Accounts payable,2004-,Alphabetical and thereunder chronological.,"These records support the agency's fiscal function to perform all municipal accounting services in accordance with the Uniform Accounting Manual for Utah Cities (Utah Code 10-6-107(1981)). Records document debits owed by the municipality and are used to ensure proper payment for services rendered to the municipality. Information includes billing organization\, amount due\, and date of payment.",Retain for 4 year(s),Public,
82730,Salt Lake City (Utah). Department of Information Management Services,Program listings,1974-2016.,Alphabetical by system,"These are listings of all computer program applications. These listings include applications for financial system\, payroll system\, Police applications\, in most cases are COBOL compiled listings\, but it also contains audit reporter specifications and COGEN specifications. Recent system developed utilizes COGEZN specifications which is a Fourth Generation type of programming language.",Retain for 5 year(s) after final action,,
82739,Salt Lake City (Utah). Department of Information Management Services,Input/output instruction files,1974-2016.,Alphabetical by application system,"These files contain the instructions for the setting up of computer application runs\, distribution of reports\, tape requirements\, and special handling information.",Retain for 5 year(s),,
82756,Salt Lake City (Utah). City Council,Council retreat records,1980-,Chronological,"These files document city council retreats. These are sessions held away from the office for discussion purposes. These files include minutes\, agendas\, and all necessary backup documentation.",Permanent. Retain for 10 year(s),,
82689,Utah Board of Higher Education,Financial aids and scholarships files,ca. 1980-,none,"These computer tapes document financial aid given to students to complete their education. The files include student name\, amounts loaned or given\, social security number\, eligibility information\, and other student data.",Retain for 25 year(s),Private,
82732,Salt Lake City (Utah). Department of Information Management Services,System resource management facility files,1984-,none,"This automated file contain information and statistics generated by the SMF II and STATISTICSBD software. It is used for monitoring efficiency of the systems as well as in planning future capacity requirements. This file includes system performance and system utilization during those times\, as well as response time of day and percent of system utilized during those times\,as well as response time for on-line applications. This file is stored on hard disk for a year and then dumped to tape.",Retain for 10 year(s),,
82757,Salt Lake City (Utah). City Council,Council district newsletters,1985-,Chronological,"These files contain annual newsletters sent to each household in each council district. Information for the newsletters is compiled by the council office and is contracted out for printing. These files include articles on city budget\, available city services\, sanitation pick-up schedule\, instructions on reporting complaints\, planned future improvements to each specific district\, and profiles of newly elected council members.",Permanent. Retain until administrative need ends,,
82766,Salt Lake City (Utah). Mayor : Mendenhall,Current issues files,1985-,alphabetical by subject,"These files contain all documentation concerning current issues under Mayor's jurisdiction. Some examples of present issues are: Children's Museum; Restoration of City and County Building; Fair Labor Standards Act; Mayor's Task Force for Appropriate Treatment of Homeless and Mentally Ill; Rose Park Sludge Dump; Trusts for Public Land Little Cottonwood Canyon; and Amtrak Issue. These files include copies of articles\, laws\, drawings\, proposals\, and staff studies.",Permanent. Retain until resolution of issue,,
82728,Salt Lake City (Utah). Department of Information Management Services,Budget and financial information files,1983-2016.,numerical by application,"This automated files contain financial information concerning the city's computer services. They are used for revenue projection analysis and preparation of quotes for services. These files include history of useage of computer time\, lines printed\, disk pack storage\, tape utilization and personnel hours. This file includes expenditure budget alternatives used in the budget development process.",Retain for 7 year(s),,
82753,Box Elder County (Utah). County Treasurer,Redemption certificates,ca. 1896-,none,"These are certificates issued for monies received in payment of delinquent real property taxes. This record series is composed of two different types of redemption certificates: 1) 1896-1923 contain copies of Tax Sale Deeds (contains name of owner\, amounts of taxes\, property description); cash register receipts; Tax Sale Certificates; address cards; and have the notation ""not sold"" on the back of the forms; and 2) 1942-1945 are actual certificates containing the name of the owner\, years delinquent; taxes owed and paid; penalty; interest; totals; and signature of county treasurer.",Retain for 5 year(s),Public,
82868,Labor Commission. Industrial Accident Division,Claims against uninsured employers,1984-,Alphabetical by name,"These files document the Uninsured Employers' Fund's involvement in cases where an employee has sustained an industrial accident and the employer holds no workers' compensation insurance. The file remains open until it is determined to which capacity the Fund is involved. A case can be closed in the following incidents: applicant fails to prosecute case\, the applicant is found to be an independent contractor\, the case is settled by parties with no Uninsured Employers' Fund involvement\, the case is settled with no litigation\, the claim is denied when applicant fails to sustain burden of proof\, it is determined that the employer has insurance\, the employer becomes insolvent and the Fund is ordered to pay\, the employer is ordered to pay\, or statutory employer is ordered to pay. This involves cases where the employer is reimbursing the Uninsured Employer's Fund for monies paid to and on behalf of the injured worker.",Retain for 10 year(s) after case is closed,Public,
82735,Salt Lake City (Utah). Department of Information Management Services,Sun City programs,1974-2016.,none,"These consist of source and object programs that have been removed from the main computer system's hard disk due to lack of use within a 90 day period. These programs are called ""Sun City Programs"" because like the retirement community these computer programs are retired. Programs are removed in order to make the most effective use of hard disk space on the main system. Tapes are required so Information Management Services (IMS) has the ability to go back to programs that have been removed to put back on system as needed.",Retain for 5 year(s),,
82861,Utah Advisory Council on Intergovernmental Affairs,Coordinating Advisory Council on Intergovernmental Affairs (CACIA) meeting files,i 1986-,Chronological,"These are meeting files of CACIA\, which has taken on the responsibilities of the Governor's Advisory Council on Community Affairs. They include minutes\, agenda\, attachments\, and correspondence.",Permanent. Retain for 7 year(s),Public,
82898,West Valley City (Utah). Community & Economic Development,Planning and zoning maps,[ca. 1960]-,Alphabetical by address,"These are the official plans for land development in the West Valley City area. They include maps from Salt Lake County Planning & Zoning for years prior to the establishment of West Valley City. These plans fall into four categories: Master plans\, site plans of projects\, conditional use\, and miscellaneous plans.",Retain permanently,Public,
82864,Department of Workforce Services. Division of Housing and Community Development,Community Development Block Grant policy committee meeting minutes,i 1982-,Chronological.,"These are minutes\, agenda\, and attachments for the Community Development Block Grant (CDBG) Policy Committee which document the approval of grant applications and other business of the committee. This record series includes names of committee members\, agenda\, minutes\, and issues discussed.",Permanent. Retain for 5 year(s),Public,
82886,Department of Workforce Services. Division of Housing and Community Development,Denied applications for community impact funds,i 1979-,Alphabetical by name of entity,"These are community impact fund applications submitted to the Industrial Development Bond Review Board which were not approved. The board is a tax exempt bond authority that assists citizens and local governments offset impacts on public facilities and services resulting from natural or industrial disasters\, homelessness\, and other emergency situations. The applications include name of applying entity\, name of presiding official\, name of engineer\, description and justification of project\, indication of public support\, financial information\, type of funds requested\, demographic information of applicant\, extent of federal mineral lease activity\, extent of expected impact on public facilities/services\, priority ranking of the project\, and any attachments necessary to support the application.",Retain for 6 year(s),Public,
82867,Department of Workforce Services. Division of Housing and Community Development,Community Development Block Grant contract files,i 1982-,Chronological.,"This series contains applications\, contracts\, requests for funds\, monitoring reports\, environmental surveys\, correspondence\, and other related materials. These records document funds expended under the federal Community Development Block Grant program. Under this program\, funds are made available to states which then provide funds to local governments to undertake community development projects. Information includes the name and location of the grantee\, description of project\, amount of funds requested and awarded\, dates of payments\, evaluations of compliance with program rules\, and expenditures by grantee.",Permanent. Retain for 8 year(s),Public,16.00 cubic feet
82884,Department of Workforce Services. Division of Housing and Community Development,Industrial Development Bond Review Board special contracts with federal agencies,i [1984?].,Alphabetical by name of contracting entity.,"These are contracts between the state and federal agencies\, such as Housing and Urban Development\, for special assistance and projects. The information includes name of contracting entity\, terms of agreement\, and amounts of financial assistance.",,Public,
82908,West Valley City (Utah). Public Works Department,Off-site permit files,1980-,Chronological,These files document the issuing of permits to contractors for all off-site improvements. The files contain: a certificate of insurance; a copy of contractors license; a copy of permit issued; and a copy performance bonds of $1000.,Retain for 1 year(s) after expiration of permit or license,,
82893,Orem (Utah). Administrative Services,Comprehensive Employment and Training Program (CETA) and Public Employment Program (PEP) personnel files,1976-,"Chronological, thereunder alphabetical by last name","These personnel files contain information on all persons (full-time\, part-time\, and temporary employees) hired through two federally funded programs the PEP and the CETA. These employees were not later hired as full-time regular city employees. These files include applications\, contracts to hire\, and invoices for wages.",Retain for 5 year(s),,
82906,Labor Commission,Uninsured employer fund cases on appeal,1984-,Alphabetical by name,"These documents are generated by the Uninsured employer fund. These are employers who have no worker's compensation insurance. This program gets authorization from UCA 34-A-2-704. These files document cases in which an employer has been to hearing regarding insufficient workers' compensation insurance coverage and has decided to appeal the decision of the hearing to a higher court. The cases involve individuals who had sustained an industrial accident and had attempted to claim workers' compensation benefits from the employer. The files include medical reports\, hospital bills\, attorneys' notes\, medical releases\, corporation and other employer information\, any liens on employers' property\, orders for hearing\, orders to the Fund for payment or non-payment\, judges' notes\, and all related correspondence.",Retain for 50 year(s) after case is closed,Public,
82956,Box Elder County (Utah). County Commission,Petitions,1906-1980.,Numerical by petition number,"These are petitions from citizens of Box Elder County submitted to the county commission requesting a particular action. These petitions are holographic and contain the date\, request for action\, and signatures of petitioners. Each petition has been folded and on the outside the county clerk has recorded the name of the petitioner\, the purpose of the petition\, date filed\, date presented to the commission\, whether approved or denied\, and date of action. All petitions were discussed in county commission meetings and decisions are recorded in the minutes. Though petitions cover the period from 1906 to 1980 the bulk of the petitions cover the period from 1906 to 1944. The petitions deal with various concerns\, but most common issues are the repair of,roads; improvement of waterways; and the opening of new roads.",,Public,
82987,Box Elder County (Utah). County Assessor,Agricultural census,s._1894.,"Alphabetical by town name, thereunder by surname","This volume records the amount of agricultural production in Box Elder County in 1894. It contains name\, number of acres under cultivation\, number of acres irrigated\, number of acres enclosed for pasture\, number of acres and pounds production of wheat\, oats\, corn\, barley\, rye\, lucerne\, hay\, potatoes\, beets\, fruit\, vineyards and other products; number of gallons of wine\, cider\, vinegar\, sorghum\, butter\, cheese\, honey\, dried apples\, peaches\, apricots\, plums\, pears\, number of bee hives; number of pounds of wool shorn; number of ""milch"" cows\, cattle\, horses\, mules\, sheep\, assess; goats\, swine; improvements made; and number in family. It was used to compile data to be submitted to the territorial Bureau of Statistics for the agricultural census (see ""Laws of Utah\, 1892\,"" Chapter XLVI).",,Public,
83012,Department of Health and Human Services. Community Health and Well-Being. Division of Population Health. Office of Communicable Diseases.,Data summary files,1908-2009,Alphabetical by disease,"These are morbidity statistics for all reportable diseases and diseases of public health importance. As stated in the Utah Code of Communicable Disease Rules\, the Department of Health collects this information in order to promote and protect the public health and to prevent and control disease. They are used for federal\, state\, and local agencies\, the general public\, and for the functioning and management of the Bureau. Includes information by year\, county\, month\, as well as by age and sex distribution.",Retain permanently,Public,
83046,Salt Lake Community College (Utah). Salt Lake Skills Center Division,Summer youth job files,1983-,Alphabetical by student name,"The purpose of this record series is to document the progress of ESL students who work part-time around the school in exchange for tuition. The file includes admission data sheet\, competency report\, correspondence and aptitude test.",Retain for 10 year(s),Private,
82962,District Court (First District),Box Elder county court cases,1889-1894; 1909.,Numerical by case number.,"This is a disorganized collection of civil cases from Box Elder County. Some are cases from the Box Elder Justice Court\, while others are filed in folders from the Fourth District court in Ogden. All are territorial civil cases (except one case from 1909). The types of cases include incorporations and various water cases.",Permanent. Retain for 1 year(s),Public,
82988,Box Elder County (Utah). County Treasurer,Tax sale record book,i 1894-1969.,Chronological,This volume contains a record of properties sold at tax sale and those redeemed prior to the sale. It includes date of sale; name of buyer; to whom assessed; assessment roll page and line numbers; description of property sold; assessed taxes; to who sold; redemption fund; and any remarks.,,Public,1.00 cubic foot
83047,Salt Lake Community College (Utah). Salt Lake Skills Center Division,Occupational skills training files,1983-,Alphabetical by student name,"These are files of students enrolled in the Skills Center that are not sponsored by anyone else (ie CETA\, JTPA\, WIN\, a company looking to improve their workforce\, or the prison). They document the training provided to these students. They typically include an admissions data sheet\, class schedule\, veteran preference\, counselors name\, tests records\, fee agreement\, progress report\, employment development plan and goal sheet.",Retain for 75 year(s),Private,
82991,Industrial Commission,Workers' compensation insurance carrier cards indexing strips,1940-1986.,none,"These strips constitute a now out-dated system of information retrieval which references cancelled and active Workers' Compensation Insurance carrier cards (see series 82516). They were maintained in alphabetical order in a circular file system\, making it possible to look up an agency by its name and find the index number under which that agency's carrier card was filed. As the carrier cards became outdated\, the indexing strips were removed from the filing system. When the card system was replaced with the current automated data system\, the strips were no longer removed from the system\, as accumulation has ceased. Now they will only be used if in some instance an old insurance carrier card must be located for reference.",,Private,
83007,Department of Health and Human Services. Community Health and Well-Being. Division of Population Health. Office of Communicable Diseases.,Project files,1982-,Chronological by year thereafter alphabetical by surname.,"These files facilitate the administrative operation of financial resources of the Bureau of Epidemiology and its programs. Includes Appropriation Request\, Program Plans\, Workload Requests\, Budget Planning\, Fiscal Year Budget Files\, Work Program Revisions\, Performance Plans\, Contracts and Grant ""notices of award."" Additionally\, it contains correspondence\, policies\, directives for A-95 review and grant preparation\, Notification of Intent and federal grant application instructions/procedures\, and block grant files.",Retain for 5 year(s),Public,
83045,Salt Lake Community College (Utah). Salt Lake Skills Center Division,Student testing files,1974-,Alphabetical by student name,"These are the actual aptitude tests taken by the student. The test scores are recorded in the student files but not a copy of actual test. The information included are: name of student\, address\, test taken\, score and test administrator.",Retain for 10 year(s),Private,
83114,Board of Regents (Utah). Higher Education Assistance Authority,Month-end interest journal,1982-,Chronological by date.,This is a computer printout run monthly which reports the interest accrued on loans during the month.,Retain for 10 year(s),,
83121,Board of Regents (Utah). Higher Education Assistance Authority,Master control file,1983-,Alphabetical by name,These are computer reports run at month-end closing. It contains summaries and copies of all transactions which would affect a borrower's outstanding balance.,Retain for 10 year(s),Private,
83195,Treasurer,Amortization detail reports,i 1982-,Chronological,"This is a monthly report\, by investment security\, showing the amount of amortization or accretion. This report also becomes part of the earnings report. This report is generated by the Resource Investment Accounting System.",Retain for 5 year(s),Public,
83122,Board of Regents (Utah). Higher Education Assistance Authority,Accounts payable,1981-,Chronological,These are the expenditure reporting and control files of the Utah Higher Education Assistance Authority.,Retain for 10 year(s),Public,
83182,Salt Lake City (Utah). City Treasurer,Special assessment indexes,1901-1927.,Numerical by assessment number,"These three volumes index special assessment books. The first volume (1900-1915) is labeled ""Index to Extensions"". It contains the extension number; estimate number; location (on\, from\, to); date of notice of intention; levy date ordinance effective; date of confirmation effective; date treasurer's notice published to (newspaper\, date); number of feet; price per foot; amount; invoice book (number and page); extension book and pages\, and pages. The second volume (1914-1928) is labeled ""Improvement Extensions 2"" and contains the same information as volume one. The third volume is labeled ""Index to Special Assessments"" and is not dated. It contains plat number or subdivision\, block number; extension number for categories of sidewalk\, sewer\, paving\, and curb and gutter.",,Public,
83190,Treasurer,Investment officers' files,i 1981-,Chronological,"This report is used to determine the availability of funds\, on a daily basis\, for investment purposes and indicates the securities offered by various financial institutions and the prices they are offered at\, which are recorded by day and hour and provide the justification for investments made. These files include the daily quote sheet\, daily cash position worksheets\, copies of related investment resolutions\, wire transfer requests\, bond fund cash worksheets\, adding machine tapes\, and other supporting documentation.",Retain for 3 year(s),Public,
83173,Salt Lake City (Utah). Animal Control,Dog registers,1905-1911.,Numerical by certificate number,This register records the issuance of dog licenses. It contains the certificate number; name of owner and address; description of dog; dog's sex; color of dog; amount of tax; and month and date registered.,,Public,
83203,Treasurer,Daily security activity statements,1982-,Chronological,"This is a daily report\, by investment account\, which comes from the Bank of New York. This report shows maturities\, sales\, income collections\, and adjustments. This report is duplicated on the Monthly security activity report.",Retain for 1 year(s),Public,
83221,Treasurer,Transaction entry audit trail,i 1985-,Chronological,This report is a printout of the detail of the investment transactions as entered in the ADS system.,Retain for 2 year(s),Public,
83235,Uintah County (Utah). County Recorder,Mortgage records,1888-1959.,numerical by book and page,"These are legal instruments recorded by the county recorder concerning all ""mortgages\, deeds of trust\, liens\, and all other instruments in the nature of an encumbrance upon real estate"" (UCA 17-21-6(4\,5) (1995)).",,Public,
83213,Treasurer,Deposit investment detail report,1980-,chronological,This is a report submitted by the 500 public treasurers to the State Treasurer. It gives a detailed accounting of investments made by that treasurer and the outcome. It is submitted twice a year.,Retain for 5 year(s),Public,
83309,University of Utah (Utah). Medical Center,Alcohol and drug abuse rehabilitation files,1960-1976.,Alphabetical by name,These files are patient histories of patients helped by the drug and alcohol rehabilitation program.,,Private,
83319,Department of Corrections. Adult Probation and Parole. Region 3. Administration and Salt Lake Office,Orange street community corrections center resident case files,1985-,"Chronological, thereunder alphabetical by offender's surname.","These records document the history of each resident of a community correctional center. Some of the documents are produced by other agencies prior to the resident's arrival\, such as pre-sentence investigations and psychological reports. The records are used to manage and administer the resident's program. Information includes face sheet\, judgment and commitment order\, pre-sentence investigations\, chronological notes\, progress reports\, employment verification/worksheets\, leave-time forms\, sponsor application\, program agreement/contract\, case plan\, checking account/financial information\, release of information forms\, discharge summary\, disciplinary/incident reports\, classification/risk assessment\, and psychological evaluations.,Documents the history of all residents of a community correctional center. Includes face sheet\, judgment and commitment order\, pre-sentence investigations\, progress reports\, employment information\, program agreement\, case plan\, financial information\, disciplinary/incident reports and discharge summary.",Retain for 10 year(s) after separation,Public,
83225,Treasurer,Monthly fund summary report,1983-,chronological,This report is a balance report after interest has been apportioned to each investment account. It comes monthly from the RESOURCE Investment Accounting System,Retain for 5 year(s),,
83233,Uintah County (Utah). County Recorder,Fee and entry books,1888-,Chronological,These records reflect the payment of fees for the recording of legal instruments. They contain the amount of fee paid for recording or filing; entry number; book and page recorded; and type of instruments. They are arranged numberically by entry number (UCA 17-21-6(1)).,Permanent. Retain until administrative need ends,Public,
83291,University of Utah (Utah). Medical Center,Hypertension case files: NORMO (HIS) charts,1973-1980.,Numerical by case file number,"These are case files of hypertension patients monitored by the University Medical Center from 1973-1980. They contain a questionnaire\, patient history\, family medical history\, and statistical data. These files are related to records series 84133\, 84869\, 84691\, and 10156 (part of same study) but are filed separately.",,Private,
83339,Millard County (Utah). Justice of the Peace. Abraham Precinct,Docket book,i 1902-1928.,Chronological by date.,"This single volume was used to record individual criminal and civil cases heard by the Abraham Precinct Justice of the Peace Court. The docket book is divided into separate sections for criminal and civil cases. Recorded information includes the names of the parties involved\, the date\, an account of the alleged violation of the law\, the defendant's plea\, the action taken\, the names of the attorneys\, the type of papers filed\, and the judgments rendered. A ledger column for keeping track of the various fees and costs is included for each case.",,Public,
83349,University of Utah (Utah),Research contracts,1946-,none,"This record contains such contracts as classified military research studies\, trade secrets and product development for private corporations. These are primarily held by the Research Administration.",Retain permanently,,
83400,West Valley City (Utah). Fire Department,Business inspection files,1983-1987.,Alphanumerical by code,These files contain the results of all department inspections of city businesses. All businesses are annually inspected to determine their compliance with city fire codes and ordinances.,,Public,
83412,West Valley City (Utah). Fire Department,Outside employment,1983-,chronological,"This is a copy of a three part form completed by employees requesting permission to work an additional job. It contains: name of employee\, type of work\, hours and days of week to be worked\, signature of approval or disapproval of request\, and an explanation of department policies on outside employment. One copy of form is given to employee\, another is filed in personnel file\, and third is kept in a separate file.",Retain for 1 year(s),,
83351,Box Elder County (Utah). Justice of the Peace : Brigham City Precinct,Brigham City precinct justice docket books,1891-1980.,Chronological.,These volumes were used to record individual cases heard in the justice court of Brigham City. Records contains the names of involved parties; place; action taken; names of attorneys; papers filed; and judgments rendered.,,Public,2.00 cubic feet 1 microfilm reel
83419,West Valley City (Utah). Fire Department,General ledgers,1981-,Numerical by account number,"These ledgers are used to track spending by individual account number. They contain the date\, vendor number\, item purchased\, amount\, and purchase order number. Prior to 1988\, these ledgers were handwritten\, but recently have been computerized.",Retain for 3 year(s),,
83456,Millard County (Utah). County Recorder,Town plats,1925.,"Numerical by township, range, section, and school district number","These two volumes consists of ownership plats for the towns of Delta\, McCornick\, Lynndyl\, Deseret\, Oak City\, and Sugarville as well as the Hinckley\, Meadow\, Clear Lake\, and Fillmore school districts in Millard County. Each plat map shows the township\, range\, section\, school district number\, plat letter\, blocks and lots\, name of owners\, book and page on which recorded\, and date of purchase (approximately 1893-1936). The plat maps were used to identify owners of property.",,Public,
83347,Millard County (Utah). Justice of the Peace : Scipio Precinct,Docket books,i 1912-1942; 1961-1964.,chronological,"These two volumes are used to document individual cases heard by the Scipio Justice Court. The first volume (1912-42) is made up of two distinct sections-- one for criminal cases and the other for civil cases. Although a case index section was available\, it was not used. No distinction between criminal and civil cases is made in the second volume (1961-64)\, although it has a brief section for civil and misdemeanor cases (which is unused). The case index section provides a key to the cases in the docket. Each volume contains the name of the parties involved\, the names of the attorneys\, the date\, the name of the judge\, what action was taken\, the type of papers filed\, and the decision,rendered. Printed inside the front cover of the first volume (1912-42) is a fee schedule for justices\, constables\, and pound keepers. There are also instructions to the justices concerning the legal requirement to keep the docket.",,Public,
83408,West Valley City (Utah). Fire Department,Benefits report printout,1983-,Alphanumerical by code,"This biweekly computer printout is used to reconcile vacation\, holiday\, and sick leave earned and taken by employees of the fire department. It contains: employees name\, social security number\, year-to-date total hours (vacation\, holiday\, sick) earned and taken\, hours earned and taken for pay period.",Retain for 4 year(s),,
83357,Millard County (Utah). County Auditor,Audit reports,i 1917-1939.,Chronological.,"These are the annual audit reports by external auditors showing the financial condition of Millard County. All of the reports provide a financial accounting of revenues received\, disbursed\, and taxes collected\, but the earlier reports also contain narrative descriptions of any accounting problems or other financial concerns. This collection is not complete and there are many gaps. Missing are reports for 1918-20\, 1926/27\, 1929-33\, and 1936. Included in the files are two loose monthly agricultural reports and vouchers for the Extension Service and Farm Bureau to Millard County for the months of April and June 1921.",,Public,
83458,Millard County (Utah). County Recorder,Waddell's abstract sections,undated,"Numerical by section, township, and range","These records contain the history of property ownership by providing ""a true chain of title to each tract or parcel and the encumbrances thereon as shown by the records of the office"" by geographical location (UCA 17-21-6(6) (1995)). They contain the date and character of the instrument\, book and page\, entry number\, and legal description.",Permanent. Retain for 20 year(s),Public,
83446,Millard County (Utah). County Clerk,"Register of territorial, county, and precinct officers",i 1880-1897.,Chronological.,"This single volume contains a listing of persons appointed or elected to territorial/state\, county\, and precinct offices in Millard County. It was used to document whether officials qualified for appointed or elected positions. It contains the official's name\, date\, whether elected or appointed\, the name of the office\, the term of office\, qualification (date\, amount of bond\, sureties)\, and whether the individual vacated office (date and why). Only ten pages of the volume were used.",,Public,
83465,Millard County (Utah). County Treasurer,Road poll tax book,i 1910-1914.,"Chronological, then grouped by city or town","The payment of the annual road poll tax is recorded in this single volume. Recorded information includes the year\, the name of the city or town\, the name of the men (ages 21 to 50) liable for payment of the two-dollar tax\, and whether the assessed $2 had been collected. The annual road poll tax is specified in ""Laws of Utah\, 1909\,"" Chapter 118\, pp._279-82.",,Public,
81694,"Department of Natural Resources. Division of Oil, Gas, and Mining. Coal Regulation",Mining and reclamation plan records,1981-,Numerical by mine number.,"The Utah Coal Program regulates the surface effects of coal mines and ensures reclamation as required under the Surface Mining Control and Reclamation Act of 1977 and under UCA 40-10\, et seq. This series includes records relating to plans for how mining will be conducted\, the impact it will have on the environment\, and how mining companies plan to restore the land. Information includes the type of business entity; the name\, address\, and telephone number of the sole proprietor\, officer\, partner\, principal shareholder\, or director; all names under which the applicant previously operated a mine; a statement of pending or previous mine permits; the name and address of the mineral rights holder and all property owners; a statement of all contiguous lands held by the applicant; a statement of previous violations; proof of insurance; and proof of publications. Environmental information includes the status of the land involved\, climatological information\, vegetation information\, soil resources,information\, land-use information\, and maps of the area. Reclamation plans include operation plans\, air pollution control plans\, fish and wildlife plans\, reclamation plans\, hydrologic information\, geologic information\, post-mining land use suggestions\, and plans for disposal of excess soil and for protection of public parks and historic places.",Permanent. Retain for 13 year(s) after final action,Public,
81733,Box Elder County (Utah). County Clerk,State relief files,ca. 1932-1934.,none,"This file documents state relief efforts within Box Elder County during the Great Depression. These files contain correspondence from county and state relief agencies (State Advisory Committee on Public Welfare and Emergency Relief and the Governor's Central Committee on Emergency Relief for Utah)\, budget reports\, and lists of dependents.",,Public,
81769,Duchesne County (Utah). County Recorder,Official records,i 1910-,"Numerical by book number, thereunder chronological","The official record is a compilation of the records kept as documents registered by the county recorder. Beginning in 1910 records were registered together as well as in separate volumes. Contained in the Official Record are: Abstractor bonds\, bills of sale\, medical certification records\, United States Military discharges\, affidavits\, powers of attorney\, lis pendens\, land agreements\, redemption certificates\, gas and oil leases\, deeds\, mortgages\, mining records\, water records\, leases\, and liens. This series also included certificates of appointments for bishops and stake presidents in the Chruch of Jesus Christ of Latter-day Saints.",Retain permanently,Public,
81825,Department of Health. Office of Finance,"Appropriations, allotments, and transfers",1986-,Chronological,"These are journals which reflect the status of obligations\, appropriations\, and transfers of funds for each spending authority within state government. This is used to post FIRMS. This record series includes accounting entity name and number\, description and the amount of the transfer or transaction\, the date\, the signature of the approving authority\, and the state finance document number.",Retain for 5 year(s),,
81843,Department of Health. Office of Finance,Returned checks for vital records file,1984-,Chronological,"These are checks that were sent to the department for payment of services and were returned for insufficient funds. This file is used by the bureau to collect the funds due. This file includes notice from agency to Finance\, collection notices\, the returned check\, bank deposit slips\, and proof of mail delivery.",Retain for 3 year(s),Private,
81822,Department of Health. Office of Finance,Warrant summary report,1981-,Chronological,"This is an obsolete report that shows when warrants were checked. It is used by the bureau to answer inquiries about when checks were cashed. This report includes the system name\, the report number\, the warrant number and date\, the voucher number\, the vendor number\, the vendor name\, the amount of the warrant\, and the low organization number.",Retain until administrative need ends,,
81834,Department of Health. Office of Finance,Annual leave compilation card,1986-,Alphabetical by name,"This is used to record the leave taken by the employee during the year. The information includes employee's name\, social security number\, date hired\, vacation rate\, leave taken during the year\, leave balance\, and signature.",Retain for 65 year(s),Public,
81850,Department of Public Safety. Driver License Division. Records Bureau,Court judgment records,1977-,Alphabetical by driver surname,"These records provide a documentary account of court actions concerning Utah drivers who fail to abide by judgments rendered against them in litigation following an accident. Information includes copies of accident reports\, including names\, addresses\, license numbers\, age\, sex\, years of driving experience of the driver\, whether or not insurance coverage was evident to the officer\, description of involved cars (including make\, model\, color\, and year)\, officer's account of what happened\, arrests made\, disposition of vehicles\, damage estimates\, injuries\, and date\, time\, and location of accident; transcripts of civil proceedings\, including judgments (showing names of plaintiff and defendant)\, judgment amount and terms\, court exercising,jurisdiction\, and the presiding judge's signature; a notice that the driver's driving privilege has been suspended in the state in which the accident occurred for failure to adhere to the terms of the judgment (which includes driver name and date of birth\, date and location of accident\, court in which judgment was rendered\, effective date of suspension\, and terms of suspension); judgments rendered outside of Utah include a copy of the cover letter from the licensing authority in the other state indicating that a suspension has been ordered within that state for a Utah licensed driver. When a judgment is satisfied\, the file will then also contain a copy of the letter sent by the Drivers License Division to inform the person that he is now eligible to reinstate his,drivers license under certain conditions\, such as the payment of a reinstatement fee and the provision of proof of insurance.",Retain for 8 year(s) after final action,Public,
81809,Department of Health. Office of Finance,Letter of credit funds request,1984-,numerical by letter of credit number,"This is the record of fund transfers through an automated bank transfer system used to receive funds allocated to each grant account. It includes the transfer date\, the bank handling the transaction\, the amount of the draw\, and various computer code numbers\, which identify the account and draw authorizations.",Retain for 5 year(s),,
81831,Department of Health. Office of Finance,Leave application files,1985-,Alphabetical by name,This is a record of applications for leave and supporting papers relating to request for and approval of leave.,Retain for 5 year(s),Public,
81840,Department of Health. Office of Finance,Local health districts contract payment files,1980-,Alphabetical by name,"This is the record of contracts and payments between the state Health Department and the local health departments. This file documents billings and payments between the department and local health agencies. The file includes warrant requests\, summary statement of reimbursement\, summary statement of expenditures\, detail statement of expenditures\, detail statement of capital outlay\, detail statement of wages and salaries\, detail statement of collections\, detail statement of travel expenditures\, and detail statement of fringe benefits. The information on these records includes the county or district with which the contract was signed\, the contract number\, the program title\, and a list of payments and expenditures.",Retain for 5 year(s),,
81852,Department of Health. Office of Finance,Merit and productivity tracking report,1986-,Chronological,"These are bi-weekly reports on the pay of employees reviewed by the bureau to ensure that the merit raises did not exceed the two percent ceiling. This report was only prepared for 1986\, but it may be prepared at some time in the future. It includes the name and low organization number of the affected bureau\, the amount committed to raises\, the amount authorized\, and the uncommitted balance. It also includes a breakdown of employees receiving merit raises\, giving their name\, social security number\, old and new grade\, hourly rate\, and projected merit costs.",Retain for 1 year(s),Public,
81853,Department of Health. Office of Finance,Payroll posting to position control file,1985-,Chronological,"This is a report of total gross pay used by the bureau to verify the accuracy of the information carried by the Division of Finance. The information includes the department number\, low organization number\, position control number\, the gross pay\, the amount of benefits\, the total employee expense\, the employee's social security number and name.",Retain for 2 year(s),Public,
81906,Department of Health. Bureau of Health Promotion,Travel reimbursement requests,1984-,none,,Retain for 1 year(s),Public,
81857,Department of Health. Office of Finance,Salary adjustment files,1985-,none,"This form is used by the bureau to notify division directors that they cannot give employees proposed salary increases due to insufficient funding. A copy of the form is kept to later cross reference with work program revisions submitted by the division to provide needed funding for the raise. The information on the form includes the name of the employee\, the proposed grade change\, and the total cost of the increase.",Retain for 1 year(s),Public,
81866,Department of Health. Office of Finance,Warrant registers,1982-,Chronological,"This is a list of all warrants issued to vendors on a daily basis. This record is used to retrieve voucher payable information. The information includes the warrant number\, the voucher number\, the vendor number\, the invoice number\, the amount paid\, and the date issued.",Retain for 5 year(s),,
81859,Department of Health. Office of Finance,Medicare buy-in premium payments files,1986-,none,"This is a record of payments to the federal government under section 1843 of the Social Security Act. This provides coverage under the Supplemental Medical Insurance Program for certain individuals receiving money payments under state approved public assistance plans. This program allows coverage for individuals not normally eligible. The files include journal entry\, contract payment record\, and summary accounting statement. Information includes the amount of the payment\, the organization charged for the debit\, and the payment date.",Retain for 3 year(s),,
81868,Department of Health. Office of Finance,Nursing home bi-monthly check register,1977-,Chronological,"This is a weekly record of all warrants issued to nursing homes for medicaid. This is used to retrieve information concerning payments for health services. The information includes the payee's name\, the date of payment\, the amount\, and the date the check cleared the bank.",Retain for 5 year(s),Public,
81904,Department of Health. Bureau of Health Promotion,Policy and procedure manuals,1982-,none,,Permanent. Retain until administrative need ends,,
81926,Department of Health. Bureau of Health Promotion,"Early and periodic screening, diagnosis, and treatment automated system",undated,none,"This is a subsystem of the Medicaid Management Information System. This subsystem is used to maintain data on individuals eligible for the EPSDT program under medicaid. It is designed to provide administrators and staff with the information necessary to effectively plan\, monitor\, and control services to beneficiaries.",,Private,
81946,Department of Health. Bureau of Health Promotion,Dental health annual budget request file,undated,none,,Retain for 1 year(s),,
81956,Department of Health. Bureau of Health Promotion,Preventive dental care project patient files,1983-,Alphabetical by name,"This was a one time program in which the bureau hired an outside dentist to go to elementary schools and give dental treatment to children. The files include Parent's Report of Dental Examination and Fee Statement\, Fee Statement\, Child's Registration and History Form\, and Dental Staff Notes. Information includes the child's name\, age\, date of birth\, grade\, date of last physical examination\, medical history\, and dental history; the names and address of the parents; the teacher's name; the school the child attends; and the name of the family doctor.",Retain for 16 year(s) after case is closed or until date of birth,Private,
81952,Department of Health. Bureau of Health Promotion,Dental health correspondence file,1978-,Chronological,"This is a file of all the correspondence generated by the bureau. It includes correspondence and internal memoranda to other bureaus and divisions in the department\, to department management\, to other state agencies\, to the general public\, and to federal agencies.",Permanent. Retain for 3 year(s),,
81994,Department of Public Safety. Driver License Division. Records Bureau,Drivers license correspondence files,1970-,"Chronological, thereunder alphabetical by surname","These correspondence records document various actions taken by Drivers License regarding citizens whose driving privileges are in question. Some of the information might be in regards to an individual contesting an administrative action\, and some could determine medical qualifications that needed to be addressed before receiving a driver's license. The records also may include letters of suspension issued to individuals restricting their use of any automobile due to unpaid tickets or lack of insurance; notification of suspension\, revocation\, denial\, or disqualification of an individual's driving privileges in regards to a violation or infraction; citations given to drivers operating vehicles under the influence of alcohol and/or drugs which would also include the officer's report; and any records,showing that individuals have insurance. The preceding could include types of chemical tests administered and the results; evidence obtained during search; types of medication; agency issuing citation; peace officer's signature; probable cause statement; statements of arrested person(s); Utah Code citation; name of individual; effective date of action; conditions of suspensions; legal ramifications of suspension; mental\, physical and emotional health; driver's license number; signature; profile categories (various diseases); health profile definitions; profile results; hearing issues and actions; insurance company name and inclusive date; type of vehicle; and person's address.",Retain for 10 year(s),Private,
82010,Labor Commission. Industrial Accident Division,Medical reports,1950-,"Alphabetical by name, thereunder chronological","These are medical reports written by doctors examining an individual who has sustained an industrial accident or illness. They are used to determine accurately the extent of the injury; whether it involved total or partial loss of function\, the degree to which function was lost\, and whether the injury was permanent or temporary. They are also used in determining adequacy of the amount being paid to the individual by the employer or the employer's insurance carrier if it is contested. As they are received at the Industrial Accident Division\, they are matched up with the appropriate file. If they concern an open contested case file\, (see series 82227)\, they are filed in paper form into the appropriate applicant file.__If they regard an uncontested,case or a closed contested case (contained on microfilm)\, they are microfilmed immediately upon receipt and indexed to the appropriate applicant information. These include form 123\, the medical reports written by the doctor who first examined the individual after the accident or illness.",Retain for 75 year(s),Private,
82024,Department of Health and Human Services. Division of Substance Use and Mental Health. State Hospital,Untoward outcome of medication or treatment case files,1984-,"Alphabetical by unit, thereunder chronological","This is a record of untoward effect of medication. It is an administrative tool used to ensure the proper care and teatment of the patient. This report is used to compile the Quality Assurance report (sent to all hospital staff)\, determine trends or patterns\, and improve and maintain quality patient care. This series includes the patient's name\, the medication effect\, the time\, the unit\, a description of the events\, the name of a staff witness\, and a follow up report and action taken.",Retain for 7 year(s) after completion of publication or report,Controlled,
81953,Department of Health. Bureau of Health Promotion,Dental health training manuals and newsletter,1983-,Chronological,"These are documents created as part of a dental health education program. The primary audience for this material is teachers of kindergarten through grade six students. This record series includes ""Bits & Bytes of Dental Health"" and a dental health newsletter for teachers.",Permanent. Retain until superseded,,
82110,Department of Health. Division of Community and Family Health Services,Health Interim Committee meetings minutes,2009.,Chronological.,These are the minutes of the meetings of the Health Interim Committee of the Legislature. These are informational copies sent to the division.,Permanent. Retain for 5 year(s),Public,
82122,Department of Health. Division of Community and Family Health Services,Staff meeting minutes,undated.,none,"Transcripts of hearings conducted as part of the regulatory process and hearings on proposed rule changes; they may be maintained with related information including meeting notices\, proofs of publication\, meeting minutes\, and conclusions reached.",,Public,
82165,Department of Health. Bureau of Health Promotion,Findings from screening exam,undated,none,"This is a report of the results of screenings given to children. It includes the county and health district\, the type of examination (vision\, hearing\, etc.) and by age groups under 1\, 1-4\, and 5-13 gives the number of screenings that were normal\, no treatment required\, treatment initiated\, screener to follow up\, referral for follow-up\, and no response. This is a report of automated data system\, file key: WELL.",Retain for 10 year(s),,
82215,Labor Commission. Industrial Accident Division,Industrial accident correspondence,1950-,"Alphabetical by name, thereunder chronological","This is correspondence coming into the office relating to an individual currently on file and receiving payments for an industrial accident. It includes insurance statements such as information on benefits paid and scheduled (form 141) and statements of suspension of benefits (form 142)\, or medical information\, such as doctor to doctor correspondence\, doctor to insurance company correspondence\, or progress reports on an individual. This also includes correspondence from attorneys representing either the injured employee\, the insurance carrier\, or the employer and correspondence from the injured employee's employer. As this information is received the case is referenced.__If it pertains to an open contested case file\, it is,kept in paper copy and filed with the case (series 82227). Otherwise it is microfilmed and indexed to the individual to whom it pertains.",Retain for 75 year(s),Private,
82131,Department of Health. Division of Community and Family Health Services,Correspondence file,i 1985-2009.,Chronological,"This is a file of all the correspondence generated by the division director. It includes correspondence and internal memoranda to other bureaus and divisions in the department\, to department management\, to other state agencies\, to the general public\, and to federal agencies.",Permanent. Retain for 3 year(s),Public,
82204,Department of Health. Division of Community and Family Health Services,Administrative rules file,1983-2009.,Chronological,"This is a proposal by agency to adopt a new administrative rule or change an existing rule. It includes the agency name and address\, the contact person\, the rule title\, a summary of the rule or change and the reason for it\, the anticipated cost impact\, the type of notice\, a justification for a 120 day rule\, any applicable state or federal mandate\, the means of public comment (at public hearing\, by appearing at the agency\, or by written comment) the period for comments\, the signature of the agency head or designee\, the date the notice was signed\, the date and time the notice was received in the Office of Administrative Rules and the name of the person receiving it\, the dates the 120 day rules become effective and lapse\, and the Office of,Administrative Rules and the originating agency's numbers.",Permanent. Retain until administrative need ends,,
82333,Salt Lake City (Utah). Fire Department,Annual hose test reports,1984-2019.,Chronological,These report forms record tests required by the fire department of all fire hoses. They are used to determine whether all hoses are in good working condition. Includes date of test; date last tested; station number; apparatus number; officer name; hose diameter; conditions found; trade name; service date; cause of failure; thread of coupling defects corrected; gaskets replaced; and signature of officer in charge of test.,Retain for 5 year(s),,
82351,Department of Human Services. Office of Fiscal Operations,Check loss files,1981-,Alphabetical by client's name,This is a record of all people who are currently being or will be prosecuted for check fraud. The original record is filed with the State Treasurer. This series includes copies and original checks paid to the client by Social Services.,Retain for 3 year(s),,
82359,Salt Lake City (Utah). Fire Department,Recruit training files,1985-2019.,Alphabetical by employee name,"These files document each recruit's training for the first 40 - 45 days. Under civil service rules a recruit may be released during this period. These files include forms to record performance; knowledge; comments by training officers; grading sheets\, written examinations; daily comment sheets; notices of deficiency; master progress reports; and related correspondence.",Retain for 5 year(s),,
82313,Salt Lake City (Utah). Fire Department,Incident reference files,1979-2019.,Chronological,"These are reference files containing current information on bombs\, airport fuels and systems\, Environmental Protection regulations on underground tanks\, chemical and hazardous materials\, fireworks\, flammable liquids\, abandoned tanks. Though most of the information is provided by outside agencies some is compiled by the fire department. These files include articles\, laws\, and listings created by bureau.",Retain until superseded,,
82322,Salt Lake City (Utah). Fire Department,Business inspection records,1955-,Alphanumerical by location,"These files document the fire inspections of all businesses and apartment houses in Salt Lake City. They are used to determine compliance to city fire codes for fire prevention purposes. These files include correspondence; copy of business license; history of building; notices of violations; citations; special notices or orders; and inspection reports\, and various forms used for inspections of different types of businesses or schools such as: Premises Information Report (lists premise hazards data\, physical data\, and occupancy information); Fire Drills Conducted in Salt Lake City Schools (lists schools drilled\, date\, number of floors\, number of outside exits\, number of students\, and performance rating of drill); School Inspection (which checks all,aspects of the building for safety purposes); Theater Inspection Forms (listing each city theater and a checklist of potential dangers); Building Inspection Construction (contains a checklist of potential hazards).",Permanent. Retain for 5 year(s),,
82331,Department of Human Services. Office of Fiscal Operations,Authorized signature files,1985-,Chronological,This is a record of people who have been authorized to sign documents when the director is not present.,Retain for 3 year(s),Public,
82342,Salt Lake City (Utah). Fire Department,Emergency medical equipment maintenance files,1983-2019.,Alphabetical by type of equipment,These files contain maintenance records for all fire department emergency medical equipment. They are used to verify that fire equipment has had regular maintenance. These files include copies of contracts; previous maintenance schedule; test protocols; equipment inventory; performance test records; repair records; parts used; and service reports.,Retain for 1 year(s) after disposition of asset,,
82298,Department of Health and Human Services. Division of Substance Use and Mental Health. State Hospital,Utilization Review admissions and continued stay files,1981-,chronological by review date,"This series contains documentation of reviews completed by the Utilization Review nurse for determination of and justification for continued hospitalization of individual patients. The series is maintained by the Utilization Review office. Information in the series includes patient hospital number\, admitting status\, psychiatric diagnoses\, referring agency\, attending physician\, reviews (admission\, continued stay\, and second step)\, status\, admission date\, screening steps and determinations\, and comments. The records in this series are used to compile an annual report\, but this series does not include the final report.",Retain for 1 year(s),Exempt,
82346,Salt Lake City (Utah). Fire Department,Daily dispatch log,1900-,Chronological,"This daily log contains information on all dispatch activity. It is used for budget and planning purposes. This log includes personnel working\, time\, shift\, name and number\, and a summary of the events of the day.",Retain for 6 year(s),,
82355,Department of Human Services. Office of Fiscal Operations,Emergency revolving fund files,1982-,Chronological,"This is a record of clients who have received money in the event of an emergency and of clients who have just applied for public assistance and are in immediate need of funds. This series includes the type of assistance (aid to families\, foodstamps)\, amount of the issued check\, client's name\, check number\, and category.",Retain for 10 year(s),Private,
82370,Department of Human Services. Office of Fiscal Operations,Emergency revolving fund printout files,1984-,"Alphabetical by district, thereunder by client's name","This is a printout of checks issued to public assistance recipients who have received emergency funds. These printouts are used for issuance confirmation since this type of assistance can only be given once. The printouts are used to check the checks cashed against deposits made\, to balance the books on a quarterly basis\, and to compile a report required by Finance. This series includes the client's name\, reason for payment\, and the amount of check\,",Retain for 3 year(s),Private,
82339,Department of Human Services. Office of Fiscal Operations,Charitable fund files,1986-,Numerical by packet number,"This is a record of the employees who contribute to the United Way Program. This record series is administered by a different department each year. This series includes the name\, low organizational number\, and the amount the employee wishes to contribute.",Retain for 1 year(s),Private,
82372,Department of Human Services. Office of Fiscal Operations,Federal grant report files,1983-,Chronological,"This record series is a report and supporting documentation used to report and monitor the money drawn from the federal grants\, and then to disburse the funds to the proper divisions following the established guidelines. This series includes a copy of the report sent to the federal government concerning the distribution of the funds\, other related information\, quarterly cost allocations\, deposit transmittals\, and a cash status report.",Retain for 3 year(s) after completion of publication or report,Public,
82350,Department of Human Services. Office of Fiscal Operations,Check loss affidavit files,1984-,Chronological,"This is a form filled out by a client who has not received an assistance check. The payment is stopped on checks until an investigation is completed. The original copy of this record is maintained by the Office of Recovery Services. This series includes the name of the division\, the service originated from\, name of the client\, and signatures.",Retain for 3 year(s),Private,
82415,Department of Human Services. Office of Fiscal Operations,Posting payroll files,1975-,Chronological,"Posting payroll records used by the budget officers to post payroll for assigned divisions\, reconciliations\, and other general budget purposes. Division and bureaus are divided between the budget officers.",Retain for 3 year(s),Private,
82546,West Valley City (Utah). Department of Administration,Public hearing files,1980-,Alphabetical by type of hearing,"These files contain a record of the proceedings of specific hearings requested by the public for various reasons including licensing\, the denial of licenses (for businesses\, liquor\, taxi) revocation of business licenses\, or special hearing called by the Mayor or City Council. They are used as a backup file to council minutes and ordinances. These files include petitions\, proof of publications\, related correspondence\, and tape recordings.",Retain for 1 year(s) after approval of minutes,,
82198,Department of Health. Division of Community and Family Health Services,Audio-visual records,1978-2009.,none,"These are filmstrips\, videotapes\, and 16 mm films used for staff training and for the division's outreach programs.",Permanent. Retain until administrative need ends,,
82222,Department of Health. Bureau of Maternal and Infant Health Services,Local health department needs assessment reports for family planning,1980-1993.,Chronological,"This is a report submitted by the local health departments showing the needs for family planning funds and the performance plan for the upcoming year. It is used in distributing grant money. It includes the local district name\, the number of births to teens out of wedlock\, the number of abortions\, the infant mortality rate\, the number of births in families below 150% of poverty\, and the increase or decrease of each category from the previous year.",Permanent. Retain for 3 year(s),,
82129,Department of Health. Division of Community and Family Health Services,Legislative audit and sunset review report,2009.,Chronological,This report is the result of the legislative review mandated by UCA 63-55-2 to determine if the division should be terminated or reauthorized. It also includes the division's response.,Permanent. Retain for 3 year(s),,
82173,Department of Health. Bureau of Health Promotion,Well child conference screening file,1986-,Alphabetical by district,"This is a documentation of the screenings rendered by the program. It is used to monitor the program and its activities. It includes the client's name\, identification number\, sex\, and date of birth; the provider's name\, address\, and identification number; the type of screening examination; the tests performed; the diagnoses; and a record of any other services rendered.",Retain for 7 year(s),Private,
82203,Department of Health. Division of Community and Family Health Services,Executive correspondence,1977-2009.,Chronological,"This is a file of all the correspondence generated by the division director. It includes correspondence and internal memoranda to other bureaus and divisions in the department\, to department management\, to other state agencies\, to the general public\, and to federal agencies.",,Public,
82238,Department of Health. Family Health Services. Maternal Health Consultation,Healthy mothers/healthy babies coalition of Utah files,1986-1993.,Alphabetical by subject,"These are the records of a coalition of professional\, volunteer\, and governmental organizations. Its purpose is to support health care and educational efforts for childbearing families through collaborative activities and the sharing of information and resources. The files include by-laws\, correspondence\, minutes\, agenda\, mailing lists\, program plans\, position statements\, and reference information.",Retain until administrative need ends,,
82166,Department of Health. Bureau of Health Promotion,Problems identified in screenings report,undated,none,"This is a statistical record of the number of health problems found in the screening examinations. Each report is broken down by health district and by gender. For age groups under 1\, 1-4\, 5-13\, 14-20\, and total it gives the number of children with no problems\, with one problem\, with two\, with three\, with four\, with five\, and with six or more. This is a report of automated data system\, file key: WELL.",Retain for 10 year(s),,
82283,Lewiston (Utah),Detailed general ledgers,1978-,Numerical by account number,,Retain for 7 year(s),Public,
82302,Uintah County (Utah). County Recorder,Subdivision maps,1900-,Alphabetical by letter,"These are plat maps for new subdivisions. Before a subdivision is officially created a subdivision plat must be recorded with the county recorder (UCA 10-9-26). These maps show the blocks\, lots and streets within the subdivision; square foot measurements; fire hydrants; building lines; power and light lines; dimensions\, sections\, name of subdivision; owner's and parcel numbers.",Retain permanently,Public,
82319,Salt Lake City (Utah). Fire Department,Fire run reports,1973-1983.,Chronological,"These reports document each dispatched fire call. They are used for budget planning\, reports\, and litigation purposes. These reports include Fire Department identification number; incident number; date; alarm time; arrival time; type of situation found; type of action taken; cause of fire; address; name of occupant; name of owner; telephone number; type of vehicles and crews responding; incident related injuries or death information; area of fire origin; form of heat or ignition; form and type of material ignited; method of extinguishment; estimated dollar loss; extent of damage\, detector or sprinkler performance; smoke information; whether mobile property or equipment involved; name and position of officer in charge; and name and position of,employee completing report.",Retain permanently,,
82315,Salt Lake City (Utah). Fire Department,Evidence room log,1984-2019.,Chronological,"This is a log of all evidence collected in fire investigations. It is used to monitor access to evidence for security purposes. The department must show evidence was not tampered with and was under the continuous supervision of department. This log includes date\, visitor's name\, case number\, title\, representative for\, time in and out; and explanation of reason for entry.",Retain for 10 year(s),,
82324,Salt Lake City (Utah). Fire Department,Automated Fire Department Information System,1985-2019.,none,"This microcomputer system contains current general operational information on fire department personnel\, department programs\, investigations\, budgets and other financial information. It is used for quick access on current department programs\, department roster\, and budget. Includes current information on department roster\, arson investigations\, fire prevention\, weed abatement\, correspondence\, and financial information.",Retain for 7 day(s),,
82334,Department of Human Services. Office of Fiscal Operations,Bank reconciliations,1979-,Chronological,"This record series is a listing of deposits made with the State Treasurer's Office. Deposits are sent by division and district offices to the Bureau of Finance. This series includes the bank statement\, deposit slip\, amount of deposits and outstanding deposits\, the date\, amount\, and daily summary.",Retain for 4 year(s),Public,
82314,Salt Lake City (Utah). Fire Department,Fire investigation report files,1979-2019.,Chronological,These reports consist of a variety of forms completed during the course of fire investigations. They are used for investigation purposes and are the basis of case files on the fire investigation. These reports include Structure Fires; Fire Investigator's Field Guide; Investigation Report; Interview Form; Photograph Log; Insurance Information; Motor Vehicle Fires; Injury/Fatal Field Guide; Records/Documents Checklist; Evidence Log; and Initial Request for Investigation.,Retain for 25 year(s),,
82325,Salt Lake City (Utah). Fire Department,Bicycle license registrations,1980-2018.,Numerical by license number,This is a record of licenses issued to bicycle owners. City fire stations only issue the bicycle licenses. The record copy of the registration certificate is filed with the Police Department. The fire department does not use their copy of the form. Includes owner's name; address; phone number; date issued; license number; amount collected and signature person issuing licenses.,,,
82326,Salt Lake City (Utah). Fire Department,Exposure report,1982-2019.,Alphabetical by name of fire fighter,"This report is completed when a fire fighter is exposed to toxic fumes\, smoke\, or chemicals during the course of fire fighting. It is used to verify exposure in case of illness. Includes name of employee; position; station or section; platoon; address where injury occurred; name and type of occupancy; date of exposure; time; incident number; description of exposure (name of gas\, chemical\, or smoke); duration of exposure; symptoms present; date and signature of employee; and date and signature of supervisor.",Retain for 75 year(s),,
82362,Salt Lake City (Utah). Fire Department,Training audio-visual library,1940-,Alphabetical by category,"This is an audio-visual library collection of training tapes\, film\, and slides. Some of the tapes were filmed by the Fire Department while others were obtained from the news media. Video tapes are used to copy film and are then distributed to the various fire stations for training purposes. The tapes are edited for training purposes and tapes are continuously being reused when subject material is no longer useful. This collection includes tapes; video cassettes; slides concerning hazardous materials emergency response; fire fighting; various city incidents; footage of Salt Lake City fires; and medical training tapes.",Permanent. Retain until administrative need ends,,
82521,Labor Commission,Thirty-days-in-advance notices of cancellations of workers' compensation insurance policies,1950-,Alphabetical by name,These are notices to a company by the insurance carrier stating that their workers' compensation coverage will be dropped in thirty days if no response is given. Notice of this event must be given to the employer and to the Uninsured Employers' Fund. These files are maintained in the office to document the fact that the notice was sent as prescribed in case of dispute over cancellation at a later date.,Retain for 15 year(s),Public,
82356,Salt Lake City (Utah). Fire Department,Emergency medical technician training files,1973-2019.,Alphabetical by name,These files document the medical training of Emergency Medical Technicians employed by the Salt Lake City Fire Deparment. These files include certifications and recertifications; recertification tests; applications for certifications; and related correspondence.,Retain for 7 year(s) after separation,,
82424,Department of Human Services. Office of Fiscal Operations,Supplemental and emergency fund register files,1984-,Chronological,"This is a record of clients and employees who have received supplemental checks due to a monetary shortage when first issued\, and to emergency welfare check recipients. This record is used to prepare a grant reduction report.",Retain for 3 year(s),Private,
82545,West Valley City (Utah). City Manager,Emergency operations manuals,i 1980-1986.,Alphabetical by subject,These manuals contain information on all city emergency plans and procedures. They are used for preparation purposes and in the event of a local disaster. The manuals are closely reviewed and are updated on a regular basis. Included in these manuals are basic emergency plan; specific plans for earthquakes and floods; radio call numbers; information on federal disaster assistance programs; names and phone numbers of emergency teams.,,,
82516,Labor Commission,Workers' compensation insurance carrier cards,1970-,"numerical by index number, thereunder alphabetical by name","These cards represent the second format which Workers' Compensation Insurance coverage information was received by the state. Each company in the state of Utah is required to maintain Workers' Compensation coverage for its employees and is required to notify the Uninsured Employers' Fund of this coverage. These cards were used to keep track of this information. They are filed by index number. At one time\, a project was started to microfilm the cards; about one fourth of which were actually filmed. Cards which became inactive during this time (by notification of cancellation of the policies) were moved to a different filing system\, but were still referenced according to their old index numbers. In 1985 the card system was replaced by,an automated system\, but many companies continued to send in cards containing their Workers' Compensation Insurance information. Some of this information is not contained on the computer tapes\, and thus is kept in the card format. These cards are also maintained in a separate filing system\, and are filed alphabetically by the name of the company. All cards contain the name of the company\, the insurance carrier through which they are covered\, the policy number\, and the date coverage began.",Retain for 45 year(s),,
82416,Department of Human Services. Office of Fiscal Operations,Provider check register files,1970-,Chronological,This record series contains a register of the checks issued to and cashed by the provider for services. Providers listed have contracts with all of the divisions.,Retain for 3 year(s),Public,
82517,Labor Commission,Workers' compensation insurance information automated data system,1985-,"Alphabetical by name, thereunder chronological","This is an automated system established by the Uninsured Employers' Fund to keep track of workers' compensation insurance coverage by employers in the state of Utah. The information is received in the form of a computer tape from the National Service and from the Workers' Compensation Fund of Utah. The National Service is the agency which employers notify directly when establishing\, changing\, or canceling workers' compensation insurance coverage. The information is entered on line and sent to the Uninsured Employers' Fund directly\, where it is processed and maintained.",Retain for 60 year(s),,
82631,DWS. Office of Rehabilitation. Division of Services for the Blind & Visually Impaired. Training & Adjustment Services,Training and Adjustment Services director's administrative files,ca._1957-2020.,Chronological.,"These files contain the director's administrative correspondence and other materials relating to the development of services and the administration of the agency. Some notes are in braille. They include correspondence\, memoranda\, and other materials; names\, addresses\, and issues relating to the needs of the legally blind and visually handicapped.",Permanent. Retain for 10 year(s),Public,
82518,Labor Commission,Extra-territorial insurance records,1985-,"alphabetical by name of company, thereunder chronological","These files document Utah companies which set up temporary projects out of state\, hiring only Utah workers. These companies receive Workers' Compensation coverage from within Utah for six month periods which are renewable. This is a single sheet verifying that the employer does indeed have coverage through the state of Utah if there are any questions or disputes. Includes name of company\, name of insurance carrier\, statement that insurance is valid outside the state of Utah\, signature of insurance carrier's authorized agent\, and policy number.",Retain for 15 year(s),,
82549,West Valley City (Utah). Department of Administration,Equal Employment Opportunity complaint file,1980-,Alphabetical by name,"These files contain the results of EEO investigations filed either through the internal process or state or federal agencies. They are used to document the investigation. These files include entire investigation\, facts accumulated\, and related correspondence.",Retain for 4 year(s) after resolution of issue,Private,
82632,DWS. Office of Rehabilitation. Division of Services for the Blind & Visually Impaired. Training & Adjustment Services,Training and Adjustment Services management meeting files,ca._1957-2020.,Chronological.,"These are minutes and other materials related to meetings of the management team of Training and Adjustment Services. These files include minutes\, names of those attending the meetings\, issues\, and memoranda relating to the meetings.",Permanent. Retain for 15 year(s),Public,
82601,Department of Workforce Services. Office of Rehabilitation. Division of Vocational Rehabilitation,Vocational Rehabilitation case files,ca. 1958-,Alphabetical by name.,"These are closed case files that document Vocational Rehabilitation services to individuals with disabilities. These files include client application\, copies of correspondence\, financial statements\, copies of purchase authorizations\, and other materials indicating training\, education and equipment supplied or subsidized. Data elements include name\, contact detail\, date of birth\, education level\, employment history\, information on disability\, medical records\, and other information relating to Vocational Rehabilitation services provided.",Retain for 5 year(s) after case is closed,Private,
82727,Salt Lake City (Utah). Management Services Department,Administrative office files,1970-2015.,Alphabetical by subject,"These files contain all general information on the operation of the division. These files include incoming and outgoing correspondence\, various literature\, and information from vendors.",Retain for 15 year(s),,
82738,Salt Lake City (Utah). Department of Information Management Services,Personnel time for billing file,1980-2016.,none,This computer file contains the number of hours worked by billing code and by day for Information Management Services (IMS) personnel. Information is used for project management activities within the Division and for the actual billings of time used to enterprise funds and for establishment of quotes for personnel time for various general fund departments.,Retain for 3 year(s),,
82763,Salt Lake City (Utah). Mayor : Mendenhall,Incoming office calls log,1985-,Chronological,"These log books document all incoming telephone calls to Mayor's Office. These books include person whom message is for\, date\, time\, name of caller\, agency or office represented\, phone number\, text of message\, and type of call.",Retain for 2 month(s),,
82740,Salt Lake City (Utah). Department of Information Management Services,Computer operator instructions,1974-2016.,Alphabetical by application,"These files contain computer instructions on special forms\, approximate time required for job\, an indication of which tasks are restartable and which are not\, and other special instructions for running the job.",Retain for 5 year(s),,
82765,Salt Lake City (Utah). Mayor : Mendenhall,General correspondence files,1984-,Alphabetical by category,"These files contain the public correspondence of the Mayor. These files include thank you letters to or from Mayor\, requests for information\, press releases\, letters of recommendation and welcome\, letters of complaint along with the response\, and correspondence to or from department heads\, City Council members\, and intergovernmental agencies.",Permanent. Retain until administrative need ends,,
82733,Salt Lake City (Utah). Department of Information Management Services,Summary logs,1974-2016.,none,"This automated log contain detailed statistics on jobs run on the main city computer system. It is used for billing departments for the actual useage and for creating a history of utilization for departments that are billed on a quote basis. This log includes name of job\, time that it was run\, amount of computer time used\, amount of lines printed\, and job and task number assigned by system. The log is stored on hard disk and then dumped to tape",Retain for 5 year(s),,
82758,Salt Lake City (Utah). City Council,City issues files,1980-,"Alphabetical by department, thereunder by issue","These files contain information on current city issues relative to the legislative powers of the city council concerning city departments. These files include staff research reports\, research notes\, newspaper clippings\, notes from staff minutes\, reports from other city departments\, and other pertinent information.",Permanent. Retain for 75 year(s),,
82754,Salt Lake City (Utah). City Council,Council agenda,1981-,Chronological,"These are convenience copies of agenda prepared for regularly scheduled\, special\, and emergency meetings of the Salt Lake City Council. They are used to notify the public of the date\, time\, and place of each meeting. They are used in the office for reference purposes. These agenda include date\, time\, place\, of council meetings\, and list of items to be presented to the council for consideration.",Retain for 5 year(s),,
82762,Salt Lake City (Utah). Mayor : Mendenhall,Executive action log,1985-,chronological,"These logs record all documents signed by the Mayor. It is used to verify the arrival\, the signature\, and the departure of documents from the Mayor's Office. These logs include department received from\, description of document(s)\, and date signed by Mayor.",Permanent. Retain for 1 year(s),,
82869,Department of Workforce Services. Division of Housing and Community Development,Community Development Block Grant rejected applications,i 1982-,Alphabetical by name of region.,"The Community development block grant program is a federally funded effort to improve living environments\, provide housing and stimulate economic development in communities containing between 50\,000 to 200\,000 people. These are applications for grant funds that were not approved by the region offices and policy board. They are maintained for review by the Department of Housing and Urban Development. They include name of local entity\, the proposed project\, and description of how the local entity expects to meet requirements for the grant funds.",Retain for 1 year(s),Public,
82764,Salt Lake City (Utah). Mayor : Mendenhall,Appointment calendar,1985-,Chronological,"These calendars record all appointments of the mayor. These calendars include date\, time\, what meeting is about\, name of contact person\, phone number\, and location of meeting. Also includes schedule request forms and briefing paper or information about meeting along with any correspondence from requestor.",Permanent. Retain for 2 year(s),,
82863,Department of Workforce Services. Division of Housing and Community Development,Community Services block grant case files,1980-2021.,Alphabetical by grantee name.,"Annual reports on grants received by State agencies from the Federal Government\, which may contain applications\, notice of award\, program reports\, and correspondence.",Permanent. Retain for 3 year(s),Public,
82885,Department of Workforce Services. Division of Housing and Community Development,Permanent Community Impact Fund project files,i 1979-,Alphabetical by name of community,"These are applications submitted to the Permanent Community Impact Fund Board for project funding in areas impacted by mineral resource development. They include name of applying entity\, name of presiding official\, name of engineer\, description and justification of project\, indication of public support\, financial information\, type of funds requested\, demographic information of applicant\, extent of federal mineral lease activity\, extent of expected impact on public facilities/services\, priority ranking of the project\, and any attachments necessary to support the application.",Permanent. Retain for 10 year(s) after final action,Public,
82909,West Valley City (Utah). Public Works Department,Public works project files,1980-,"Numerical by project number, thereunder by address",These are the project files for commercial and residential public works projects. They are used to ensure contractors conform to legal requirements. These files include: delay agreements; maps; off-site improvements and inspection reports; flood control agreements; and related correspondence.,Retain permanently,Public,
82911,West Valley City (Utah). Public Works Department,Public works maps,1980-,none,these are plat maps showing all city development including subdivisons and commercial development.,,,
82980,Labor Commission. Labor and Anti-discrimination Division,Private employment agency records,1965-,Alphabetical by name,"These are records of all employment agencies in the State of Utah which have requested licenses for operation. Licensing by the Division of Labor/Anti-discrimination is mandatory for all such agencies operating in Utah in accordance to UCA 34-29-1\, and must be renewed annually. The Division has the responsibility of reviewing the applications and either approving or denying the request. These records include the names and addresses of each partner or corporate officer or director\, address of place business will be conducted\, proposed name of company\, affidavits\, and business or occupation engaged in by each partner or corporate officer or director for at least two years prior to application.",Retain for 4 year(s) after expiration of permit or license,Public,
82905,West Valley City (Utah). Department of Administration,Job description printout,1988-,alphabetical by department,"This computer printout contains the job description of all city positions. The description includes job title\, job code\, department\, division\, date\, basic function\, supervision received\, supervision exercised\, examples of duties\, minimum qualification\, and required education and experience.",Retain for 5 year(s),,
82923,Department of Health. Bureau of Information Technology,Medical care monthly statistical report,i 1985-2006.,none,"This is a monthly statistical report on the medicaid program. This is part of COM number 68115A\, MARS Reports. It includes the run date\, the effective date\, the total amount of medical payments by form of payment and by program\, the month of the report\, the amount of payments and the number of recipients and the units of selected medical services for which full payment was made under title XIX\, the number of recipients and the amounts of medical vendor payments under title XIX by basis of eligibility and maintenance assistance status of recipient\, the number of recipients of medical care by age\, sex\, and race/ethnicity and by type of medical service\, the amounts of medical vendor payments by maintenance assistance status and the basis of eligibility of,recipient and by type of service\, the amount of medical vendor payments by age\, sex\, and race/ethnicity and by type of medical service.",Permanent. Retain for 10 year(s),Private,
82952,Utah State Tax Commission. Property Tax Division,Uranium mines property tax records,1960-,Alphabetical by mine name.,"These are records of correspondence and and other information between Uranium mines and the Tax Commission. The information includes property tax agreements\, tax rates\, property values and all other information concerning property taxation of uranium mines.",Permanent. Retain for 5 year(s),Protected,
82904,West Valley City (Utah). Department of Administration,Salary table file,1988-,alphabetical by department,"This annual computer printout contains the starting wages for all city positions and all step increases for years of service. The printout lists the job title\, job code\, starting salary for position individual step increase amounts for a ten year period\, total compensation\, and amount of FICA paid. It is used for budget purposes.",Retain for 1 year(s),,
82925,"Labor Commission. Division of Boiler, Elevator, and Coal Mine Safety",Elevator inspection reports,1950-,Numerical by state elevator number.,"This series contains the initial and subsequent biennial elevator inspection reports for the state of Utah. Reports are used to determine whether elevators in publicly used buildings meet state safety regulations. Reports include elevator descriptions\, names of inspectors\, certificates of inspection\, inspection dates\, billing information\, and related correspondence.",Retain for 100 year(s),Public,
82954,Box Elder County (Utah). County Commission,Reports,1894-1908.,none,"These are reports submitted to the Box Elder County Commission on the activities of various county offices and county representatives. They include reports of delegates to mining and irrigation conferences; annual reports of the water commissioners\, stock detective\, board of health and poor; and various county financial reports.",,Public,
82938,"Labor Commission. Division of Boiler, Elevator, and Coal Mine Safety",Mine fatalities,1946-2014.,Chronological,"These are files of fatalities occurring in various mines in Utah. They describe the type of mine\, the cause of death\, and other personal and family information.",,Private,
82997,Springville (Utah),Council minutes,1853-,Chronological,Proceedings of the city council.,Permanent. Retain until administrative need ends,,
82984,Orem (Utah). Department of Public Safety,Accident reports,1982-,numerical by report number,"These files document traffic accidents investigated by the police department. The report usually includes complete information on all cars and drivers involved in the accident\, accident location\, damage\, accident causes\, date and time\, accident diagram\, description\, and weather conditions. The original report is sent to the State Department of Public Safety if damage exceeds $1\,000\, or injury or death occurs (UCA 41-6-35 (1997))\, and is maintained for seven years.",Retain for 3 year(s),Public,
83111,Board of Regents (Utah). Higher Education Assistance Authority,Borrower payment deposit,1982-,Chronological,"These are deposits of loans payments made to the Treasurer and include a list of name\, social security number\, amount paid\, check number and borrower status. They also include the deposit receipt.",Retain for 10 year(s),Private,
81791,Department of Corrections. Adult Probation and Parole. Region 3. Community Correctional Center,Staff minutes,1980-2014.,Chronological.,"These are the minutes of various committees and staff meetings held within the Department. Examples include staff meetings\, Supervisor's meetings\, Parole Staff\, Director's meetings\, Correctional Advisory Council and the Information Committee. The minutes may include the date and time of the meeting\, the agenda\, names of attendees\, a summary of all matters proposed\, discussed or decided and a record of any votes taken during the meeting. UCA 52-4-7(1) (1997) requires that written minutes be kept of all open meetings. Minutes are also required to be kept for all closed meetings in accordance with UCA 52-4-7 (2) (1997).",Permanent. Retain for 5 year(s),Private,
81835,Department of Health. Office of Finance,Payroll delivery receipts log,1986-,Chronological,"This is a record of the employees in the various divisions who are authorized to receive and distribute payroll checks. It is also used as receipt to record who actually took delivery of the checks. The information includes the low organizational number\, the division name\, the names of the employees authorized to accept the checks\, and the signature of the employee who took delivery.",Retain for 3 month(s),,
81851,Department of Health. Office of Finance,Appropriations request file,1985-,numerical by year,"This record is used by the bureau to track the budget from its submission to the legislative process to the final appropriations. It is used to answer questions concerning spending on programs and is subject to audit. The file includes working papers\, cost statements\, draft of annual budget\, budget summaries\, long-term plans\, and workload increase requests.",Retain for 5 year(s),,
81815,Department of Health. Office of Finance,Annual work program staff plan,1984-,Chronological,"This is a budgetary document used to justify and plan for the department's personnel budget. It is updated every two weeks. It includes the position control number\, full time employment positions\, low organization number\, schedule code\, position title\, estimated grade and step\, actual grade and step\, the current incumbent's name and social security number\, the amount of salary and benefits budgeted\, the projected costs\, and the real costs.",Retain for 6 month(s),Private,
81823,Department of Health. Office of Finance,Redeemed warrants month to date report,1981-,Chronological,"This is a COM microfiche that is sent to Finance and is used by them as a reference to answer questions about when checks were cashed. This report is updated twice a month. This report includes warrant number\, warrant amount\, the date the warrant cleared the bank\, the warrant issue date\, and the bank's sequence number.",Retain for 1 month(s),,
81842,Department of Health. Office of Finance,Management control logs,1982-,Chronological,"These are management control tools to track the movement of documents through the bureau. This record includes all of the above logs. The management control logs include the date of the item\, the item description\, any amounts involved\, and the dates the item was received or sent.",Retain for 3 year(s),,
81787,Department of Corrections. Adult Probation and Parole. Region 3. Community Correctional Center,Policy and procedures files,1980-2014.,Chronological.,"Policies and procedures that govern the operation and administration of various programs within the Department of Corrections. Topics may include offender treatement\, prison security\, employee training\, etc. The series may contain post orders\, special orders\, directives\, plans\, reports\, memorandum\, forms\, etc.",Permanent. Retain until superseded,Public,
81810,Department of Health. Office of Finance,Quarterly medicaid statement of expenditures for the medical assistance program,1975-,Chronological,"This is a report submitted to the federal government accounting for expenditures the state has made for the medicaid program. It includes a summary sheet\, report of expenditures for the quarter\, prior periods adjustments\, third party liability collections and cost avoidance\, and expenditures for state and local administration for the medical assistance program.",Permanent. Retain for 5 year(s),,
81844,Department of Health. Office of Finance,Monthly expenditure report,1981-,Chronological,"This is a record used to report the expenditures\, appropriations\, and allotments for the department for every month. The information includes the accounting period; the percentage of the year expired; the appropriation number and name; the division number and name; the activity number and name; and for each activity within each division\, the account code number and name\, the amount of the annual work program\, the amount of the allotments for the year to date\, the outstanding encumbrance/reservations\, expenditures for the current month\, expenditures for the year to date\, and the uncommitted allotments balance.",Retain for 1 year(s),,
81845,Department of Health. Office of Finance,Financial Information Resource Management Systems reports,1986-,Chronological,"These are reports generated by the Division of Finance relating to voucher preparation\, administrative audit\, and other accounting and disbursing operations. The information includes agency's name\, account number\, amount of charge\, and the account balance.",Retain for 5 year(s),Public,
81898,Labor Commission. OSHA Review Commission,Judges' research material,1970-,Alphabetical by case,These files are research material of past decisions regarding violations of Occupational Safety and Health regulations. They are used to determine precedence when a judge in the Review Commission is to make a decision on a contested citation of violation.,Retain permanently,,
81865,Department of Health. Office of Finance,Health maintenance organization recipient certification file,1977-,Chronological,"This is the basis for making payments to individuals receiving medical assistance. The bureau uses this to process warrant requests. The file includes recipient certified list\, recipient re-instated list\, recipient pending list\, and recipient deleted list. Information includes the family name; case number; recipient identification number; the recipient's name\, sex\, age\, and date of birth; and the date the case was opened.",Retain for 5 year(s),Private,
81921,Department of Health. Bureau of Health Promotion,Correspondence file,1978-,Chronological,This is a file of all the correspondence generated by the bureau.,,,
81922,Department of Health. Bureau of Health Promotion,Local health district contracts,1984-,Alphabetical by name,These are copies of contracts between the bureau and local health districts for the local districts to perform services in the area of maternal and child health.,Retain for 1 year(s) after expiration of contractual agreement,,
81933,Department of Health. Bureau of Health Promotion,Process summary reports,1986-,Chronological,"These are reports generated weekly or monthly reporting the number and type of records read\, added\, deleted\, and written. It is sent to the programmer and used to monitor the system. This record series includes the file\, the program number and name\, and for each program the number of records read\, added\, changed\, deleted\, written\, rejected\, and accepted. This is a report of automated data system\, file key: EPSDT.",Retain for 2 month(s),,
81944,Department of Health. Bureau of Health Promotion,Dental examination consent form,1983-,Numerical by student number,"These are consent forms signed by parents permitting the bureau to include their children in the dental survey conducted in the school. The information includes the student's name\, address\, previous residences\, school\, and age; the teacher's name; and the parent's signature.",Retain for 2 year(s),Private,
81927,Department of Health. Bureau of Health Promotion,"Early and periodic screening, diagnosis, and treatment screening master file",undated,none,"This consists of two separate files. One produces the information on recipients and the other is used to produce backup tapes of the file. This series includes case number; case name; recipient's name\, address\, identification number\, sex\, age\, and date of birth; dates and types of service received; and the district and county codes. This is a file of automated data system\, file key: EPSDT.",Retain for 4 year(s),Private,
81936,Department of Health. Bureau of Health Promotion,Medicaid dental provider case files,1986-,alphabetical by name,"This is a file of providers of dental services who have been authorized by the bureau to receive medicaid payments. These files deal with service problems\, either when payment is denied or when a complaint is filed against a provider. The information includes the provider's name and address\, the medicaid provider number\, the name and address of patients filing a complaint or receiving services for which payment was denied\,\, the client's identification number\, the date of service\, the treatment involved\, and the total charges.",Retain for 2 year(s),Private,
81947,Department of Health. Bureau of Health Promotion,Dental health contract files,undated,none,,Retain for 1 year(s) after expiration of contractual agreement,,
81929,Department of Health. Bureau of Health Promotion,Treatment notification file,undated,none,"This is used to identify individuals who are scheduled for treatment and to prepare the notification letters. The information includes the district and county\, the recipient's name\, address\, and identification number. This is a file of automated data system\, file key: EPSDT.",Retain for 7 day(s),Private,
81957,Department of Health. Bureau of Health Promotion,Dental health fluoride mouth rinse program case files,1980-,alphabetical by school district,"These are files relating to the bureau's function as a consultant to schools that are involved in the flouride mouthrinse program. This documents the visits made to the school and the results of the visit. The information includes the name of the school\, the contact person\, the date of the visit\, the activity type\, the subjects covered\, the number and type of people attending\, and the bureau employee.",Retain for 5 year(s),,
81951,Department of Health. Bureau of Health Promotion,Dental health travel request files,undated,none,,Retain for 4 year(s),Public,
82014,Department of Health and Human Services. Office of Recovery Services,Medical collections tort case files,1976-,Alphabetical by client's name,"These records contain unique information in rough notes or drafts assembled or created and used to prepare or analyze other documents. The information adds proper understanding to the formulation and execution of policies\, decisions\, actions\, or responsibilities.",Retain for 10 year(s) after resolution of issue,Exempt,
82071,Department of Health and Human Services. Division of Substance Use and Mental Health. State Hospital,Sterile supply and equipment list,1986-,chronological,This is a record of all the sterile supplies and equipment distributed by the infection supply nurse. This list serves as an order and inventory control form for materials. Supplies are distributed to all units upon request.,Retain for 3 year(s),Public,
82112,Department of Health. Division of Community and Family Health Services,Attorney General's opinions,i 1975-2009.,Chronological.,These are legal interpretations written by the Attorney General's office upon request by the division to guide them in enforcing and obeying the law.,Permanent. Retain until administrative need ends,Public,
82091,Department of Human Services.$bDivision of Substance Abuse and Mental Health.$bState Hospital,Controlled substance sheets,1986-2015.,Numerical by drug number,"This is a record of controlled substances which are distributed to patients on the unit. This sheet accompanies the box of drugs to the unit. The unit nurse fills in the date\, time\, ward number\, patient's name\, amount given\, amount remaining\, and nurse's signature. The top of the sheet has the medication name\, strength\, total quantity\, prescription number\, date dispensed from the pharmacy\, and date returned to the pharmacy. When the box is empty and needs refilling\, the sheet accompanies the box lid and is sent to the pharmacy. The pharmacist sends a new box of medication and a sheet to the unit when ordered.",Retain for 5 year(s),Controlled,
82104,Department of Health. Division of Community Health Services,Local health department annual reports,i 1982-1983.,Alphabetical by name,These are annual reports from the local health agencies which describe their activities and accomplishments for the year. This report was sent to the division director until the Bureau of Local Health Services was established. The bureau now receive these reports.,Permanent. Retain for 4 year(s),,
82128,Department of Health. Division of Community and Family Health Services,Local health maintenance organization (HMO) task force report,2009.,Chronological,"This report is the record of a task force established to identify critical services provided by local health departments which will be available to those Medicaid clients who choose health maintenance organization (HMO) enrollment. It includes a summary of the task force's goals\, agenda and meeting minutes\, as well as a list of the members names\, business addresses and business telephone numbers.",Permanent. Retain for 4 year(s) after completion of publication or report,,
82130,Department of Health. Division of Community and Family Health Services,State Committee on Productivity and Excellence (SCOPE) records,2009.,none,These are records created under the governor's State Committee on Productivity and Excellence (SCOPE) plan to cut government spending. This information is duplicated in the department director's files.,Retain for 1 year(s),,
82169,Department of Health. Bureau of Health Promotion,Outside referrals by provider speciality report,undated,none,"This is a record of the number of clients who were referred to outside specialists by the bureau. It includes the type of speciality (dermatologist\, dentist\, etc.)\, and the number and percentage of referrals by the age groups. This is a report of automated data system\, file key: WELL.",Retain for 10 year(s),,
82201,Department of Health. Division of Community and Family Health Services,Budget estimates and justification file,undated.,none,,Permanent. Retain for 3 year(s),,
82158,Department of Health. Bureau of Health Promotion,Well child information file,undated,none,"This is the file containing information on the clients enrolled in the program and the services they have received. includes the county; the child's name\, sex\, date of birth\, and social security number; the date of screening and the results of the screening; the diagnosis; immunization information; and procedure codes. This is a file of automated data system\, file key: WELL.",Retain for 4 year(s),Private,
82225,Department of Health. Bureau of Maternal and Infant Health Services,Minutes,1978-1986.,Chronological,These are the meetings of the committee that was established to facilitate the implementation of services provided by the program. This committee no longer exists.,Permanent. Retain for 5 year(s),,
82177,Department of Health and Human Services. Division of Substance Use and Mental Health. State Hospital,Kitchen daily production sheets,1985-,Chronological,"This is a record of all the food items served\, the size of the portions\, and the total amount served per item. This record is broken down by meal category (breakfast\, lunch\, supper)\, and is used to compile the final report sent to the Federal Government (Child Nutrition Program\, and National School Lunch Program).",Retain for 3 year(s) after completion of publication or report,Public,
82236,Department of Health. Family Health Services. Maternal Health Consultation,Local health department files,1983-1993.,Alphabetical by district name,"These are files relating to the office's dealings with local health department agencies and the distribution of funds to the local health departments. They include correspondence\, local health department policy/procedure manuals\, needs and resource assessment studies\, local health department performance plans\, statistical information\, and quarterly reports.",Permanent. Retain for 3 year(s) after completion of publication or report,,
82240,Department of Health. Family Health Services. Maternal Health Consultation,Rural prenatal consultation and care project grant files,1986.,Alphabetical by subject,"This is a three year grant project to assist local clinics in providing prenatal care in rural areas. It includes site visit evaluations\, record of clinic evaluations\, travel vouchers\, and purchase requisitions. Personal information includes patient's name\, age\, race\, medical condition\, marital status\, income\, and physician.",Retain for 3 year(s) after completion of publication or report,Private,
82311,Salt Lake City (Utah). Fire Department,Daily and monthly fire investigation reports,1978-2019.,Chronological,These reports are completed daily and monthly on all fire investigations. They are used for investigative purposes and for identifying trends in arson investigations. These reports include date and time of investigations; fires investigated; cause of fires; hours of investigation; whether arrests or convictions; time spent in court; hours spent on special assignments; training received or given; flammable liquid and hazardous chemical information such as incidents; tank inspections; and consultations; and any special assignments received.,Retain for 25 year(s),,
82297,Duchesne County (Utah). County Treasurer,Delinquent tax index,1917-,Alphabetical by name,"These monthly reports list delinquent taxes within the county. They are used for reference purposes. The reports include the account number\, serial number\, district number\, owner's name\, and amounts of delinquent taxes for the current and previous three years.",Retain for 3 year(s),Public,
82323,Salt Lake City (Utah). Fire Department,Utah Fire Incident Reporting System,1980-2019.,Chronological,"These report forms are completed for each fire and are forwarded to the State Fire Marshall. These forms include Fire Department indentification number; incident number\, date\, alarm time; arrival time; type of situation found; type of action taken; cause of fire; address; name of occupant; name of owner; telephone number; type of vehicles and crews responding; incident related injuries or death information; area of fire origin; form of heat or ignition; form and type of material ignited; method of extinguishment; estimated dollar loss; extent of damage; detector or sprinkler performance; smoke information; whether mobile property or equipment involved; name and position of officer on charge; and name and position of employee completing report.,This information is stored on hard disk and backed up monthly and yearly on tape.",Permanent. Retain for 6 year(s),,
82343,Salt Lake City (Utah). Fire Department,Radio inventory,1983-2019.,Numerical by serial number,This inventory records the assignment of each mobile and portable radio. It is used to identify the location of all department radios.,Retain until disposition of asset,,
82330,Department of Human Services. Office of Fiscal Operations,Appropriation request files,1980-,Chronological,This record is a listing of expenditures submitted to the legislature for the new years budget. This series includes the estimated cost for the various types of programs and general expenses.,Retain for 10 year(s),Public,
82349,Salt Lake City (Utah). Fire Department,Dispatch information automated file,1980-2019.,none,"This automated file contains general fire department information concerning city streets\, hydrants\, and fire stations. It is used to provide appropriate information to dispatch fire equipment. Since information is used for dispatch purposes it must be kept as current as possible. This file includes street grid system; beat information; fire response areas; prior activitiy information; offenders\, repeaters\, threateners\, individuals antagonistic to persons in uniform; special medical information; premise information (location of gas line shut off\, who has keys to buildings\, etc); emergency services needed in specific areas; all vehicles\, engines\, stations\, and available personnel; hydrants out of service; and streets closed. This information is,constantly being changed and updated and is backed up monthly.",Retain for 60 day(s),,
82316,Salt Lake City (Utah). Fire Department,Equipment run books,1982-2019.,Chronological,"These books are used to log information for each run (fire\, medical\, or public assistance) and each apparatus (ladder\, engine\, rescue unit) in each fire station. It is used to compile the annual statistical report and for projecting future service\, budget needs and planning for future liability. These books include time of occurrence\, address\, run number\, what was found\, and time in service.",Retain for 10 year(s),,
82337,Salt Lake City (Utah). Fire Department,Daily activity logs,1979-2019.,Chronological,"These logs are maintained by each fire department station\, unit or division. They are used to monitor daily activity of assigned personnel. These logs include apparatus used each day; activity of each individual crew; orders recieved; and supplies received.",Retain for 6 year(s),,
82411,Department of Human Services. Office of Fiscal Operations,Internal service fund billing files,1984-,"Alphanumerical by division, thereunder chronological","This is a record of the crude expenses listed for each division to the current date. This series includes asset\, rental charges\, copy machine charges\, and all other billable expenses. This also includes any type of work papers\, copies of supporting documents\, and interdepartmental transfers.",Retain for 3 year(s),Public,
82327,Salt Lake City (Utah). Fire Department,Maintenance log,1981-2019.,Chronological,"This log records repairs made to department buildings and grounds. It is used to verify that repairs were made. Includes date\, station location\, brief description of problem\, date of repairs\, and name of person doing repairs.",,,
82338,Department of Human Services. Office of Fiscal Operations,Banklink transmittal files,1984-,"Numerical by department number, thereunder by treasurer number, thereunder chronological","This is a record of deposits made by the Bureau of Finance on behalf of district offices with First Security Bank. This series includes daily log book\, check/cask log book\, a DF 55\, deposit slips\, copies of deposit slips\, cash register totals\, amount of deposit\, date\, and department number.",Retain for 10 year(s),Public,
82347,Salt Lake City (Utah). Fire Department,Twenty-four hour logging tapes,1986-2019.,Numerical by tape number,These are twenty-four hour tape recordings of all incoming and outgoing phone or radio calls made from the dispatch office. They are used to document actions of dispatch personnel. These tapes are rotated every fifty-two days. Portions of tapes concerning questionable cases are transferred to cassette tapes.,Retain for 1 year(s),,
82414,Department of Human Services. Office of Fiscal Operations,Payroll information report files,1984-,numerical by pay period,Report from Finance indicating the status of agency payroll transactions.,Retain for 2 year(s),Private,
82352,Department of Human Services. Office of Fiscal Operations,Check register files,1974-,"Alphabetical by name, thereunder numerical by identification number","This is a register of all checks that have been issued by Social Services Finance bureau for child support\, cashouts\, recoveries\, benefit select\, energy assistance\, and other welfare related programs. This series is used for verification of issuance and for litigation in medicaid and Social Service check fraud cases. This record is generated weekly.",Retain for 2 year(s),Private,
82419,Department of Human Services. Office of Fiscal Operations,Purchase order files,1984-,Chronological,Orders used to document the purchase transaction and the notify the agency of purchase approval.,Retain for 4 year(s),,
82432,Department of Human Services. Office of Fiscal Operations,Work program files,1984-,Chronological,"This is a statement of financing as appropriated by the Legislature and given to the division. This plan shows how the agency will spend the money\, and documents any changes in the outlined expenditure or revenue. this record is sent to Finance by the division. Finance keeps the record copy. This series includes the appropriated budget\, revisions\, and expenditure detail.",Retain for 3 year(s),Public,
82361,Salt Lake City (Utah). Fire Department,Monthly fire station training report,1980-2019.,Numerical by station or platoon,"This monthly report form is completed for each station showing summary of training results. This report includes station\, names of person trained\, and type of training.",Retain for 5 year(s),,
82410,Department of Human Services. Office of Fiscal Operations,Federal report files,1983-,"Alphabetical by subject, thereunder numerical by grant number","This series is a report of expenditures used to generate the amount of match money or draws the division is requesting for the various welfare programs from the federal government and the state. This series includes program title\, amendment number\, grant number\, date\, award notice\, amount and type of money\, classification of the program\, allocations\, revisions\, budget summaries\, and ledger sheets.",Retain for 3 year(s) after completion of publication or report,Public,
82421,Department of Human Services. Office of Fiscal Operations,Reconciliation backup files,1984-,Chronological,,Retain for 3 year(s),Public,
82450,Jordan School District (Utah). Office of Student Services,Elementary and middle school student attendance class rolls,1890-1979.,"Alphabetical by name of school and teacher, thereunder chronological","These are the rolls maintained by each teacher to indicate student attendance in elementary and middle schools in the Jordan School District. The rolls contain teachers names\, names of students\, entry date\, exit date\, days of absence\, and sometimes grades. The student class rolls predate the creation of the district in l905. The earliest rolls are for the Herriman School (1890-1905). In l979\, the Jordan School District discontinued the use of rolls and attendance records were placed on the Office of Education computer system.",Permanent. Retain for 1 year(s),Public,
82548,West Valley City (Utah). Department of Administration,Equal Employment Opportunity compliance reports,1980-,Chronological,"These statistical reports are an annual computer printout. They are submitted to the federal government annually on form EEO-4 to prove the city complies with equal employment regulations. This includes race\, sex\, income according to job description.",Retain for 3 year(s),Public,
82344,Salt Lake City (Utah). Fire Department,Fire station information files,1940-2019.,Numerical by station number,These files contain compiled information on individual fire stations. They are used in the maintenance of station houses. These files include electrical equipment; alarm equipment; heating; and air conditioning.,Retain until final action,,
82360,Salt Lake City (Utah). Fire Department,Supervised drills reports,1980-2019.,Numerical by district platoon,These monthly report forms are completed by the battalion chief for each district on supervised school fire drills. They are used to verify fire drills were held. These forms include district chief name; school drill number; district and platoon number; date; lists each subject to be tested; lists member present; grade given; and signature of district chief.,Retain for 5 year(s),,
82418,Department of Human Services. Office of Fiscal Operations,Public assistance warrant reconciliation files,1978-,Chronological,This is a listing of checks issued on a daily basis by the divisions which are used to do a daily balance of accounts.,Retain for 7 year(s),Public,
82431,Department of Human Services. Office of Fiscal Operations,Annual work appropriation request files,1981-,Chronological,"This record series is a collection of program files used to prepare reports and request funding from the legislature. If money is approved for a program\, then the money is credited to the proper FIRMS account.",Retain for 10 year(s),Public,
82358,Salt Lake City (Utah). Fire Department,Apprentice training files,1985-2018.,alphabetical by employee name,"These files document department's four year firefighter apprentice program. Fire fighter recruits are required to participate in this program. After completion of the apprenticeship\, firefighter receives journeyman certificate. These files include apprenticeship agreement; daily consolidated comment sheet listing daily activity; testing; correspondence; tests taken; monthly apprentice report by officer and by employer; and quarterly performance evaluation completed by training officer.",Retain for 5 year(s),,
82426,Department of Human Services. Office of Fiscal Operations,Travel records,1984-,Chronological,,Retain for 3 year(s),Private,
82427,Department of Human Services. Office of Fiscal Operations,Void report files,1976-,Chronological,"This record series is used to confirm voided checks. They are then reconciled with State Finance\, and the amount is credited to the proper low organizational number. This series includes journal entries\, low organizational number\, and check amount.",Retain for 3 year(s),Public,
82547,West Valley City (Utah). Department of Administration,Employment application files,1980-,Alphabetical by name,"These are files containing applications received from the general public for available city jobs but were not hired. The information in the files includes applicant's name\, address\, and phone number; social security number; title of position; work history; education; names of references; date; and signature.",Retain for 2 year(s),Private,
82592,Department of Workforce Services. Office of Rehabilitation. Division of Services for the Blind and Visually Impaired,Original braille primers,1975-2020.,None.,"These are thin metal plates bound with masking tape that are perforated with braille symbols (alphabetic and numeric). The plates are used to make three basic primers\, through a heat process and plastic paper\, for teaching braille.",Permanent. Retain for 20 year(s),Public,
82616,Department of Workforce Services. Office of Rehabilitation. Division of Services for the Blind and Visually Impaired,Division of Services for the Blind and Visually Impaired client case files,ca. 1970-,Alphabetical by name.,"These files form complete case histories and document client registration\, eligibility\, and services rendered to legally blind and visually impaired individuals. The files are divided into Current Case Files and Deceased Case Files. These files include case information and referral form; clinical reports; physician's report of eye examination including diagnosis\, prognosis\, and insurance information; supplemental report of eye examination; remarks of teachers; obituaries; and other documentation relating to care and treatment of eligible individuals. Data elements include age\, current and past addresses\, date of birth\, educational level\, medical information\, marital status\, military service\, name\, name of kin\, occupation\, physical disabilities\, religious preferences\, social security number\, and telephone number.",Permanent. Retain for 7 year(s) after separation,Private,
82519,Labor Commission,Self-insured company files,1950-,Alphabetical by name,"These files document local companies who are self insured for Workers' Compensation coverage. They include information regarding the company\, such as types of operation and various annual reports; statistical information regarding the number of employees and number of accidents per year; statements ascertaining self insured status; and all related correspondence.",Retain for 45 year(s),Public,
82610,Department of Workforce Services. Office of Rehabilitation. Division of Services for the Blind and Visually Impaired,Director's administrative files,ca. 1980-,Chronological.,"These files contain the director's administrative correspondence and other materials relating to the development of services and the administration of the Division of Services for the Blind and Visually Impaired. These files include correspondence\, memoranda\, and other materials; names and addresses.",Permanent. Retain for 10 year(s),Public,
82590,Department of Workforce Services. Office of Rehabilitation. Division of Services for the Blind and Visually Impaired,Division of Services for the Blind and Visually Impaired Advisory Council meeting files,1970-,Chronological.,"These are minutes and meeting files of the Division of Services for the Blind and Visually Impaired (DSBVI) Advisory Council which document discussions of issues and resolutions. They include names and contact information for advisory council members\, minutes of meetings\, and correspondence relating to the issues of the council.",Permanent. Retain for 10 year(s),Public,
82734,Salt Lake City (Utah). Department of Information Management Services,System journals,1974-,Alphabetical by application system,"These journals contain documentation of all application systems. They are used by the Information Management Services (IMS) staff in maintaining and changing or enhancing the Automated Application System. These journals include system description\, system flow charts\, sample input documents\, sample screens\, and sample reports.",Retain for 5 year(s),,
82725,Salt Lake City (Utah). Department of Information Management Services,Monthly billing documentation files,1974-2016.,Chronological,"These files contain all backup documentation used to determine charges for user departments. They are used for billing purposes. These files include report showing computer and tape charges (jobs run\, amount of computer time\, input/output time\, lines printed\, associated with each of the billing codes); reports showing tapes utilized by various user department and calculation of charges for tapes based on the number tapes used by each department; reports showing how a disk pack is utilized by each of the systems; work sheets used to allocate computer disk pack charges to the appropriate departments; reports showing personnel charges\, which includes detailed reports showing work done for various billable accounts by day and by individual.,They also comtain summary reports showing by charge code\, amount of hours spent.",Retain for 5 year(s),,
82741,Salt Lake City (Utah). Department of Information Management Services,Telecommunications files,1983-,Alphabetical by category,"These files contain all documentation associated with the telephone system used by the Salt Lake County Corporation. These files include correspondence\, copies of vouchers\, Mountain Bell Company listings\, copies of contracts\, telephone requests such as moves or changes\, installation information or Centel equipment\, information on legislation affecting telephones\, and documentation for budget preparation.",Retain for 15 year(s),Public,
82767,Salt Lake City (Utah). Mayor : Mendenhall,Appointments files,1985-,Alphabetical by subject,"These files contain correspondence associated with the Mayor's appointments to city boards and committees. These files include correspondence\, resumes\, financial statements\, letters of resignation\, and letters of appointment.",Permanent. Retain until administrative need ends,,
82866,Department of Workforce Services. Division of Housing and Community Development,Block Grant Program letters of credit files,1982-,Chronological,"These files document the election of the Community Development Block Grant (CDBG) Program to receive federal funds for distribution and indicate the amount of money awarded. The files include letter of credit\, certification letter signed by the Governor\, notice of election\, correspondence\, and amendments to the original letter of credit.",Permanent. Retain for 5 year(s),Public,
82752,Salt Lake City (Utah). City Council,Rules of procedures,1985-,Alphabetical by name,These are the Rules of Procedures passed by resolution governing the City Council. These rules set forth the procedures the council must follow in conducting council meetings and the elections of chairs and vice-chairs.,Permanent. Retain until administrative need ends,,
82760,Salt Lake City (Utah). City Council,Management audit results files,1984-,Chronological,These files contain the results of audits by independent contractors for management audits of city departments or divisions requested by the council Office.,Permanent. Retain for 5 year(s),,
82803,West Valley City (Utah). Finance Department,Business license file,1980-,Alphabetical by name of business,"These files are used for licensing businesses in West Valley City as required by city ordinance. These files contain an application for a business license\, inspection reports\, and related correspondence. The application includes: the name of the business; address\, phone number\, and address; name of applicant\, name\, address\, phone number\, and social security number; emergency phone number; type of organization; description of business; license number; fees paid; signature of applicant; whether license granted; signatures of licensing official and the city treasurer\, licensing official and the city treasurer.",Permanent. Retain for 3 year(s) after expiration of permit or license,,
82853,Department of Workforce Services. Office of Rehabilitation. Division of Services for the Blind & Visually Impaired. Business Enterprise Program,Business Enterprise program administrative files,1980-,Chronological.,"These files are working papers of the Business Enterprise program. They include correspondence\, floor plans\, bid information\, names\, addresses\, and issues relating to the operation of the Business Enterprises Program.",Permanent. Retain for 10 year(s),Public,
82737,Salt Lake City (Utah). Department of Information Management Services,Computer time statistical printout,1974-2016.,Numerical by charge code,"These computer printouts list the amount of computer time used by each billing. They are used for the evaluation of work load\, monitoring what tasks have been run\, backup support for quotes\, and the actual billings for services. These printouts include amount of computer time used by each billing type charge code.",Retain for 2 year(s),,
82901,West Valley City (Utah). Community & Economic Development,Budget record files,1986-,Chronological,"These files contain the agency copies of financial records and budget printouts. They are used for reference purposes. They include: requisitions\, purchase orders\, budget printouts\, petty cash and backup\, and monthly budget printouts. The record copy of these records are maintained by the city finance director.",Retain for 1 year(s),Public,
82865,Department of Workforce Services. Division of Housing and Community Development,Community Development Block Grant housing and urban development correspondence,i 1982-,"Chronological, thereunder alphabetical by county.","The correspondence denotes the evolution of the program and the relation to its federal counterpart\, Housing and Urban Development. This record series includes memoranda\, letters\, names of employees\, proposed projects\, and policies and procedures.",Permanent. Retain for 5 year(s),Public,
82903,West Valley City (Utah). Department of Administration,Employee wage printout,1983-,"Chronological, thereunder alphabetical by name",This computer printout contains the wage history of all city employees. It is used for reference purposes and for retirement purposes. The printouts lists the names of employees; social security number; department number; status number; dependents claimed; marital status; pay code; wage grade; step; type of employment; pension; merit; and hire date.,Retain for 57 year(s),Private,
82949,Utah State Tax Commission. Property Tax Division,Natural resource general records,1983-,Alphabetical by county,"These files contain information which is used by the Tax Commission to conduct audits of natural resource property. They also ensure that the property owner is complying with prior agreements made between the Tax Commission and property owner. They contain correspondence\, studies and research concerning various projects throughout the state\, budget and planning of these projects\, and all working papers in regard to all natural resources and related operations\, including mining. They include the names\, addresses\, and social security numbers of property owners.",Retain for 10 year(s),Protected,
82913,Labor Commission,No insurance coverage investigation case files,1984-,alphabetical by name,"These are cases in which an investigation is underway involving adequacy of employers' workers' compensation coverage. If it is discovered that an employer is not properly covered\, notices are sent to inform the agency that they must comply with state law in gaining such coverage. If no response is given\, more serious action may be taken by the Uninsured Employers' Fund.",Retain for 50 year(s) after case is closed,,
82951,Utah State Tax Commission. Property Tax Division,Property deeds,1985-,Alphabetical by county,"These deeds document the current property description or any changes made in regards to the property. These property deeds are only from utility companies or from businesses who own property which crosses county lines. UCA 59-2-313(1990) requires the county assessors to furnish this information to the Tax Commission. These deeds and other tax information originate from the counties. Includes description of property\, maps\, plats\, correspondence\, claim cards\, patents\, trustee statements\, and property transfer deeds\, such as mineral notices of ownership. Also includes a legal description of the property; owners name and address; tax account number or social security number; tax assessments and tax collections.",Retain for 10 year(s),Protected,
82871,Department of Workforce Services. Division of Housing and Community Development,Disaster relief case files,i 1983-,Alphabetical by county,"This series contains applications\, contracts\, contract amendments\, engineering studies\, field notes\, summary sheets\, notifications of approval\, monitoring reports\, related correspondence\, and related documents. They are maintained in order to document the applications for and receipt of funds to help repair\, restore\, reconstruct\, or replace public facilities damaged or destroyed by floods or mudslides. Upon approval of an application by Comprehensive Emergency Management\, the State Engineer\, and the Disaster Relief Board\, a contract is prepared to provide funds for the project. Information includes the amount of the contract\, the name and address of the local government applying for the funds\, description of project\, assessments of the damage\, indication of federal or non-federal funds request\, amount of matching funds\, and signatures of approval.",Permanent. Retain for 3 year(s) after end of project or program,Public,
82891,Department of Workforce Services. Division of Housing and Community Development,Permanent Community Impact Fund annual reports,1983-,Chronological,"These reports are filed annually and describe the actions of the board and projects funded. They include summary information of amounts granted\, loaned\, and expended\, brief project descriptions\, and accounts of the program activities.",Permanent. Retain for 8 year(s),Public,1.00 cubic foot
82940,"Labor Commission. Division of Boiler, Elevator, and Coal Mine Safety",Mine listings in Utah,1950-2014.,alphabetical by county,"These are listings of mines in the State of Utah. Includes name\, location and types of mines.",Permanent. Retain for 10 year(s),,
82970,Box Elder County (Utah). Probate Court,Record books,1856-1887.,Chronological by date recorded,"County probate courts\, which functioned during the territorial period\, handled criminal and civil cases\, including divorce\, as well as the probate of estates. They also adjudicated land claims in surveyed cities and towns and authorized incorporations. The Box Elder County Probate Court record books contains court minutes relating to all of these functions.",,Public,3 microfilm reels
82902,West Valley City (Utah). Department of Administration,Personnel policy and procedures manual,1982-,alphabetical by subject,"This manual contains the rules\, regulations\, and guidelines for the management and operation of personnel matters of West Valley City's employees.",Permanent. Retain until superseded,Public,
82910,West Valley City (Utah). Public Works Department,Subdivision project files,1980-,Alphabetical by subdivision name,"These files contain information concerning the development of subdivisions with West Valley City. During completion of the subdivision\, the project's developer must receive the approval\, inspections\, and reports for public works projects within subdivision. These files contain any or all of the following items: soil reports; inspection forms; pre-construction papers; flood control reports; maps; off-site improvement bonds; bond releases and related correspondence.",Retain permanently,Public,
82985,Orem (Utah). Department of Public Safety,Master files,1963-2014.,Numerical by assigned number,"These are reports of crimes and other cases investigated by the police department. They contain all information as to the ""who\, what\, where\, why and how"" of reported incidents. They are used for departmental information\, follow-up investigation\, and statistics. The Supplemental Continuation Reports are used to provide additional information concerning a police investigation. The reports are usually filed by case number and are frequently part of the case file. They are also called Incident Reports or Offense Reports.",Retain for 5 year(s),Private,
82946,Labor Commission. Labor and Anti-discrimination Division,Anti-discrimination case files,1965-,"Alphabetical by charging party surname, thereunder chronological by federal fiscal year","These files are created in response to an individual filing a claim of illegal discrimination against a past or present employer\, or against a landlord\, lending institution\, or other housing entity. Files are used to maintain all complaint and investigative data. Information includes: complaint forms\, including personal\, medical\, financial\, employment\, statistical\, personnel\, familial\, criminal and psychological information about the complaining party; position statements from employers\, including proprietary\, fiduciary\, policy\, personnel\, asset\, liability\, and facility information about the employers or property; settlement negotiation records; mediator work product; witness statements; investigative plans; investigator notes and work product; general correspondence; determination and order; conciliation agreement; and any other evidence gathered during the course of the investigation. If the initial agency action is appealed\, the file may also include hearing records and transcripts\,,attorney work product\, judge's notes\, subpoenas and further orders.",Retain for 4 year(s) after case is closed,Exempt,
82960,Box Elder County (Utah). County Commission,Letterpress book,1892-1904.,Chronological,"This letterpress book contains the correspondence and reports of the county court and county commission. These letters and reports cover a wide range of topics including financial reports\, letters concerning the construction of the road from Corrinne to Malad\, appointments of delegates to meetings\, and an attempt to locate the next of kin of a deceased stranger.",,Public,
83000,Department of Health and Human Services. Community Health and Well-Being. Division of Population Health. Office of Communicable Diseases.,Legal case files,1970-,Alphabetical by case name,"This is a record file of civil suits and related legal matters of the Bureau of Epidemiology and its programs. These are both open and closed cases. These files may include expert witness testimony provided by the Bureau at trial\, depositions\, correspondence with law firms\, subpoenas\, and medical records included in court action\, requests from patients for release of medical records to attorneys\, physicians\, and hospitals.",Retain for 10 year(s),Private,
83029,Labor Commission. OSHA Review Commission,Hearing decisions,1970-2014.,Numerical by docket number,"These are the original decisions from hearings of the Utah Occupational Safety and Health Review Commission. Hearings regard contested citations for violations of Occupational Safety and Health standards. Any such formal appeal which cannot be settled out of hearing must go through the hearing process. Once a decision is made\, it can be appealed to a higher court.",Permanent. Retain until administrative need ends,Public,
83002,Department of Health. Bureau of Communicable Disease Control,Sexually transmitted disease case files,1935-2009.,Alphabetical by name,"These records contain unique information in rough notes or drafts assembled or created and used to prepare or analyze other documents. The information adds proper understanding to the formulation and execution of policies\, decisions\, actions\, or responsibilities.",,Private,
83041,Salt Lake Community College (Utah). Salt Lake Skills Center Division,Custom fit training files,1980-,alphabetical by name of student,"When a large\, specialized company moves into our area there may not be a large enough\, specially trained\, workforce to fill their needs. These companies can then contract with the Salt Lake Skill Center to train a work force for their specialized needs. These files are the student files of those students trained by the Skill Center for companies such as McDonald-Douglas. The forms generally kept in these folders are: goals and objectives\, intake application\, employment development papers\, termination papers\, certificate of completion and grades (if applicable)\, a copy of the paycheck (paid by Skill Center with money furnish by the interested company) and an employment development profile. Other money included in this project are the Job Training,Partnership Act and State Critical Industries money.",Retain for 50 year(s),Private,
83005,Department of Health and Human Services. Community Health and Well-Being. Division of Population Health. Office of Communicable Diseases.,Environmental/occupational hazards investigation files,1979-,Alphabetical by name,"As stated in the Utah Code [UCA 26-6] of Communicable Disease rules\, these are records of epidemiological investigations of environmental and occupational public health hazards. They help prevent those hazards\, and assist in short- and long-term health studies. As stated in the Utah Code of Communicable Disease Rules\, the Department of Health collects this information in order to promote and protect the public health and to prevent and control disease. Records include epidemiological investigations of individuals and/or groups exposed to environmental health hazards\, health risk analysis of human exposures to chemical contaminants\, cancer cluster investigations\, and adverse reproductive outcomes. Medical records may contain patient name\, address\, sex\, race\, age\, type of exposure\, company where possible exposure occurred\, lab results\, physician\, symptoms \, treatments\, recommendations to alleviate exposures\, if any\, and conclusions of investigations.",Retain permanently,Exempt,
83061,Department of Community Affairs,Special crisis intervention program case files,1977-1978.,Alphabetical by area of residence,"These case files document an individual's short-term need for financial assistance to take care of the utility bill payments. The program was intended to prevent hardship or danger to health due to lack of fuel or the shut-off of utilities. The files also include the approval for the funds and indicate the protection of the federal Privacy Act (United States Code Title 5\, Section 552a). These files include the application and client information record listing the types of hardship and outstanding bills; changes in the amount of payment forms; authorization for payment forms; and a Privacy Act disclosure statement. Data elements include age\, current and past addresses\, employer\, income\, home ownership\, marital status\, name\, name of kin\, number,of children\, signature\, social security number\, source of income\, proof of hardship\, and names of witnesses.",Permanent. Retain for 3 year(s),Private,
83107,"Labor Commission. Division of Boiler, Elevator, and Coal Mine Safety",Mine production reports,undated.,"Alphabetical by type, name, location.",These reports document mineral production in mines throughout Utah. They include figures for state-wide production and figures for individual mines.,Permanent. Retain for 5 year(s),Public,
83118,Board of Regents (Utah). Higher Education Assistance Authority,Loan servicing client reconciliation files,1986-,alphabetical by name,"These are reports for the servicing unit used to reconcile debits\, credits\, and other activity on the computer system. Reports included are: client reconciliation reports\, aging of delinquent accounts\, reports of debts serviced\, debts converted\, late charges and fees assessed\, refund and cancellation reports\, sale reports\, deposit reports\, disbursement reports.",Retain for 10 year(s),Private,
83043,Salt Lake Community College (Utah). Salt Lake Skills Center Division,Prisoner training files,1983-,Alphabetical by name of student,"These are the student files documenting the training given to prisoners on a work program. The program is a carpentry program. The Prison contracts with the Skill Center for this program and pays the prisoners fees. These files typically include an employment development plan\, intake application and certificate of completion. Sources of funding is federal (Carl Perkins Act) which is matched by the State.",Retain for 75 year(s),Private,
83113,Board of Regents (Utah). Higher Education Assistance Authority,Guaranteed fees report,1983-,Chronological,"When a student receives a loan for school\, the guarantee agency (UHEEA) must guarantee this loan. This report is a record of the guarantee fees paid to each lending agency. It is a yearly report for the Secretary of Education Office.",Retain for 10 year(s),,
83098,Department of Health and Human Services. Division of Aging and Adult Services,Ombudsman master complaint log,1978-,"alphabetical by facility, thereunder chronological","This is an administrative record used by the Ombudsman agent to locate a record\, quick reference\, compile statistical reports\, and in the preparation of state and federal reports. This series includes coded information in regards to the file number\, how complaint was received\, relationship of accused\, facility name\, payment code\, facility type\, class\, category\, referral date\, resolved\, follow-up date\, and date of closure.",Retain permanently,Public,
83178,Salt Lake City (Utah). City Treasurer,Delinquent tax sale records,1902; 1913-1914.,Numerical by extension number,"These two volumes are used to record delinquent special taxes. The first volume is for 1902 and is a large volume with only one page and eleven listings completed. It contains: the owner's name\, address\, lot number\, block number\, plat or subdivision; feet; purpose of tax; amount of tax; date notice of sale was first published; date to be sold; cost of advertising; cost of sale; total amount to be paid; date paid or sold; and year and page of special tax sale record.,The second volume is labeled on the cover ""Special Tax Delinquent Taxes Dates"" and spans the period from 1913 to 1914. It contains the extension number; date received; amount disbursed and credits; treasurer's debits; letters concerning the audit of special tax books; an unsigned holographic report of a public accountant on abatements\, surplus\, and delinquent taxes\, and various unexplained columns of figures.",,Public,
83117,Board of Regents (Utah). Higher Education Assistance Authority,Purchase journals,1981-,Alphabetical by name,"When a student defaults on a student loan the State (as a guarantee agency of the Federal Government) will purchase an uncollectable loan and pursue collection. This is a computer report listing the purchase date\, borrower's social security number and principal and interest allocation. It also contains a listing of the loans purchased and the lender agency.",Retain for 10 year(s),Private,
83129,Department of Health and Human Services. Office of Recovery Services,Inactive lost check affidavit files,1983-,Chronological,"This is a record for replacement of an apparent lost or stolen support check. The request is completed by the recipient. A Recovery Services accountant will process a Stop Payment on the original check. When an investigation determines that both warrants have been cashed\, a client is prosecuted for check fraud. All other affidavits are deemed inactive. This series includes the check number\, case number\, client's name\, and address.",Retain for 3 month(s) after case is closed,Exempt,
83135,Board of Regents (Utah). Higher Education Assistance Authority,Late fee journal,1984-,Chronological,This report is posted the 15th of the month and includes how much late fee must be paid by the borrower and how much interest has accrued on that account during the month.,Retain for 10 year(s),Private,
83175,Salt Lake City (Utah). Board of Public Works,Minutes,1890-1896; 1905-1908.,Chronological,"These fifteen volumes record the proceedings of all regular and special meetings of the Board of Public Works. This board was created in 1890 in conjunction with the city engineer to approve all construction grants and to oversee all public improvements. All volumes are labeled Board of Public Works. Those created before 1900 are also labeled ""Record""\, but after that date ""Minutes"". The collection covers the period from 1890-1897\, and 1905-1908. The volumes from 1890-1896 are lettered on the spine (A through J) while the remaining volumes just have the year imprinted on the cover. There are two volumes labeled A. One is only partially filled and covers the period from July 3\, 1890\, to July 6\, 1891. The other is for the period from July 1\, 1891\, to,Dec._29\, 1891. They contain the date\, place and time of meeting; those members in attendance and absent; discussions on contracts and cases; and adjournment. The earlier volumes (1890-1896) also contain bids\, financial reports\, and transcripts of hearings on public improvements.",,Public,
83185,San Juan County (Utah). County Recorder,Fee and entry books,[ca._1955]-,"Numerical by book, page, and entry number","These records reflect the payment of fees for the recording of legal instruments ""entered in the order of its reception or entry."" They contain the amount of fee paid for recording or filing; names of persons involved; entry number; book and page recorded; and type of instrument. They are arranged numerically by entry number (UCA 17-21-6(1) (1995).",Retain permanently,Public,
83194,Treasurer,Daily income summary,i 1982-,Chronological,This is a daily summary of income due for collection. It is generated by the RESOURCE Investment Accounting System.,Retain for 5 year(s),Public,
83187,San Juan County (Utah). County Recorder,Abstract books and indexes,[ca._1949]-,"Numerical by township, range, and section","These records contain the history of property ownership by providing ""a true chain of title to each tract or parcel and the encumbrances thereon as shown by the records of the office"" by geographical location (UCA 17-21-6(6) (1995)). They contain the date and character of the instrument\, book and page\, entry number\, and legal description.",Permanent. Retain until administrative need ends,Public,
83210,Treasurer,Primary reporting dealers lists,i 1982-,Chronological,"This is a report of what broker/dealer the State can purchase securities from during that reporting period. This report is produced quarterly and includes information regarding the broker/dealer's financial stability (amount of assets\, liabilities\, etc.)",Retain for 3 year(s),Public,
28594,Department of Health and Human Services. Division of Child and Family Services,Informed Consent and Release of Liability requests files,2006-,Alphabetical by client surname,"These records support the agency's function to protect children from abuse and sexual exploitation by providing information to those conducting background checks (Adam Walsh Act of 2006\, 42 USC 16961\, Section 152(a)(1)(C)(iii)). These records include requests submitted to the agency by attorneys\, adoption agencies\, other state agencies\, and individuals to inspect the Utah child abuse database for history regarding persons who have applied to adopt a child. Records include requester information and response letters containing the results of the child abuse database search.",Retain for 1 year(s),Private,
28614,Wasatch Peak Academy (Utah),Purchasing records,2010-,Numerical by purchase order number,"These records support the agency's administrative function to audit the use of all public funds (Utah Code 51-2a-201 (2014)). These records authorize the purchase of supplies or equipment. Information includes the name of requester\, name of vendor\, item\, date ordered\, delivery date\, purchase order number\, account charged\, authorizing signature and other records.",Retain for 4 year(s),Public,
28618,Office of Vital Records and Statistics,Adoption registry,1985-,Alphabetical by surname,"These records support the agency's function to document and certify the facts of births and family formation for the legal purposes of the state's citizens (Utah Code 26-2-25 (1995)). These records document the requests of birth parents and adult adoptees to obtain identifying information about one another from the Utah mutual-consent\, voluntary adoption registry (Utah Code 78B-6-144 (2012)). Records contain notarized applications for inclusion in the registry\, certified copies of applicants' birth records\, information about the adoption\, and an electronic index.",Permanent. Retain for 100 year(s),Exempt,
28654,Judicial Council. Board of Juvenile Court Judges. Juvenile Court (Second District),Adoption case files,1909-,Alphabetical by surname.,"These records support the agency's function to facilitate the adoption of minors whose birth parents have had their parental rights terminated through the courts (Utah Code 78A-6-102 (d) (2008)). Information includes Decrees of Adoption\, Orders for Adoption\, and related records.",Permanent. Retain for 50 year(s),Exempt,
28786,Nibley (Utah),Public building plans,1970-,Alphabetical,"These records support the Planning and Zoning Commissions function to advise the agency on land use and development (Utah Code 10-9a-302 (2005)). Records are blueprints and specifications for public buildings and are used to determine code compliance and set the quality standard. Information may include details of the construction project's time frame and materials\, as well as the responsibilities of the architect\, owner\, and contractor.",Permanent. Retain for 5 year(s),Public,
28798,Attorney General's Office. Civil Department. State Agency Counsel Division,Legal counsel records for the Department of Human Services,1982-,"Alphabetically by client name, thereunder by year.","These records support the agency's function to provide legal services for government agencies (Utah Code 67-5-3(2)(a) (2015)). Records document legal advice regarding drafted rules and legislation\, administrative hearings\, public record requests\, contracts\, administrative responses to discrimination complaints\, and similar issues.",Retain for 10 year(s) after final action,Protected,
28757,Labor Commission. Labor and Anti-discrimination Division,Employment of minors investigation file,1965-,Numerical by case number.,These records support the division's function to enforce the Employment of Minors Act (Utah Code 34-23-101 (1992)) Records document the investigation of businesses suspected of employing minors in violation of the Act. Information includes details of the investigation and the final decision.,Retain for 10 year(s) after case is closed,Public,
28776,Fairfield (Utah),Accounts receivable,2004-,Alphabetical and thereunder chronological.,"These records support the agency's fiscal function to perform all municipal accounting services in accordance with the Uniform Accounting Manual for Utah Cities (Utah Code 10-6-107(1981)). Records document credits owed to the municipality and are used to ensure proper receipt of payment for services rendered by the municipality. Information includes person or organization billed\, amount due\, and receipt of payment.",Retain for 4 year(s),Public,
28804,Labor Commission,Workplace safety poster contest working files,2008-,,"These records promote awareness workplace safety as part of the agency's function. Records document the annual middle and junior high school poster contest held to increase awareness of workplace safety. Information may include the artwork entered in the contest\, votes cast\, and any related records.",Retain until final action,Public,
28806,Nibley (Utah),Building permits,1936-,Chronological by year thereunder by month,"These records support the agency's function to approve the construction or alteration of a structure. Records document the submission\, review\, and final approval of permit applications. Information includes the petitioner's and contractor's contact information\, inspection reports\, cost of associated fees\, as well as a brief project description.",Permanent. Retain for 3 year(s),Public,
28897,Department of Workforce Services,Administrative Services grant and contract records,1997-,"Chronologically, thereunder alphabetically by grant name.","The agency promotes Utah's economic stability by providing a wide variety of programs to support Utah workers. These records document how state and federal funds are allocated and spent on programs such as those that supply financial\, child care\, food\, and training support. Records include applications\, contracts\, memorandums of agreement\, project reports\, related records\, as well as the unsuccessful applications and requests for proposals.",Retain until expiration of contractual agreement,Public,
28907,Logan School District (Utah),Roll books,1919-2004.,Chronological by school year.,"This series contains roll books for various elementary schools in the district\, along with adult education rolls in the later years.",,Private,
28917,Ogden (Utah). Community Development. Building Inspection,Non-residential building plans,2000-,,"These records support the agency's function to enforce the city's building codes and other construction-related ordinances. Records document blueprints and specifications for non-residential structures and are used to determine code compliance and enforcement. Information may include details of the construction project's time frame and materials\, as well as the responsibilities of the architect\, owner\, and contractor. These records do not include building plans for public buildings.",Retain for 7 year(s),Public,
28958,Department of Human Services. Office of Licensing,Licensure records for active facilities,1975-,Alphabetical by parent organization.,"The agency licenses public and private institutions to provide defined services programs within statutory and regulatory guidelines (Utah Code 62A-2-102 (1998)). These records document the issuance of licensing certifications for Human Services Programs as defined in Utah Code 62A-2-101(23) (2019). Records include applications\, licensing fees\, investigations\, inspections\, violations\, activity logs\, variance\, and supporting documents.",Retain for 30 year(s),Public,
28924,Industrial Commission,Labor organization registration files,1960-1970,Alphabetical by organization name.,This series contains registration forms submitted by labor organizations in accordance with the requirements of Utah law.,,Public,1.00 cubic foot
28959,Department of Human Services. Office of Licensing,Closed adoption-agency records,1975-,Alphabetical by parent organization.,"Adoption agencies are required to provide for the maintenance of their records for 100 years\, whether or not the adoption agency remains open or closes during that time (see Utah Administrative Code R501-7-11(5)). The Office of Licensing\, which oversees licensing of child-placing adoption agencies\, is legally authorized to ""have access to all records\, correspondence\, and financial data required to be maintained by a licensee"" (Utah Code 62A-2-106(1)(j) (2017))\, so in the event that an adoption agency closes without a file maintenance plan\, the Office may assume custody of the agency's records. Records include administrative and financial reports\, phone bills\, adoption and client records\, training and education records\, and related correspondence. Record copies of adoption records are held by the courts.",Retain for 100 year(s),Public,
28926,Industrial Commission,Hearing files,1950-1965,Alphabetical by petitioner name.,This series contains informational files related to petitions heard before the Commission.,,Public,2.00 cubic feet
28970,Salt Lake Community College (Utah),School of Applied Technology student records,1970-,Chronological by school year.,"Salt Lake Community College's School of Applied Technology provides technical education and career training to assist students in obtaining gainful employment. These records document student registration\, schedule changes\, and related records.",Retain for 5 year(s) after separation,Public,
28925,Industrial Commission,Job Opportunities in the Business Sector (JOBS) program files,1970-1979,"Chronological by calendar year, thereunder alphabetical by month.",This series contains files related to the Jobs Opportunities in the Business Sector program.,,Public,1.00 cubic foot
28992,Attorney General's Office. Civil Department. Highways and Utilities Division,Public Utilities and Office of Consumer Services legal case files,1994-,Alphanumerical by utility classification and docket number.,"The Attorney General's Office represents and provides general legal advice to the Department of Commerce's Division of Public Utilities and Office of Consumer Services\, in various legal matters\, including administrative and judicial actions\, legislative and administrative rules issues\, and special projects. Records include copies of pleadings\, documents filed with the Department of Commerce\, correspondence\, memoranda\, attorney and staff notes\, legal research\, court documents\, and documentary evidence and exhibits.",Retain for 15 year(s) after case is closed or,Public,
27969,Canyons School District (Utah). Altara Elementary School,Office reports,1980-,Chronological,"They are used to record student attendance. Attendance has been computerized in all Utah school districts and the use of class rolls has been discontinued. These rolls contained teacher's name\, students' names\, school and class\, entry date\, exit date\, days of absence\, and sometimes grades. Some class rolls may be the only surviving record of student attendance and grades and would require permanent retention (See Official transcripts\, item 17-3).",Retain for 3 year(s),Exempt,
27977,Canyons School District (Utah). Brookwood Elementary School,Attendance reports,1976-,Chronological,"These are the class rolls maintained by each teacher. They are used to record student attendance. Attendance has been computerized in all Utah school districts and the use of class rolls has been discontinued. These rolls contained teacher's name\, students' names\, school and class\, entry date\, exit date\, days of absence\, and sometimes grades. Some class rolls may be the only surviving record of student attendance and grades and would require permanent retention (See Official transcripts\, item 17-3).",,Exempt,
27974,Canyons School District (Utah). Bella Vista Elementary School,Attendance reports,1965-,Chronological,"These are the class rolls maintained by each teacher. They are used to record student attendance. Attendance has been computerized in all Utah school districts and the use of class rolls has been discontinued. These rolls contained teacher's name\, students' names\, school and class\, entry date\, exit date\, days of absence\, and sometimes grades. Some class rolls may be the only surviving record of student attendance and grades and would require permanent retention (See Official transcripts\, item 17-3).",Retain for 3 year(s),Exempt,
27990,Canyons School District (Utah). Crescent Elementary School,Office reports,1981-,Chronological,"These are the class rolls maintained by each teacher. They are used to record student attendance. Attendance has been computerized in all Utah school districts and the use of class rolls has been discontinued. These rolls contained teacher's name\, students' names\, school and class\, entry date\, exit date\, days of absence\, and sometimes grades. Some class rolls may be the only surviving record of student attendance and grades and would require permanent retention (See Official transcripts\, item 17-3).",Retain for 3 year(s),Exempt,
27999,Canyons School District (Utah). Edgemont Elementary School,Office reports,1958-,Chronological,"These are the class rolls maintained by each teacher. They are used to record student attendance. Attendance has been computerized in all Utah school districts and the use of class rolls has been discontinued. These rolls contained teacher's name\, students' names\, school and class\, entry date\, exit date\, days of absence\, and sometimes grades. Some class rolls may be the only surviving record of student attendance and grades and would require permanent retention (See Official transcripts\, item 17-3).",Retain for 3 year(s),Exempt,
28007,Canyons School District (Utah). Midvalley Elementary School,Attendance reports,1957-,Chronological,"These are the class rolls maintained by each teacher. They are used to record student attendance. Attendance has been computerized in all Utah school districts and the use of class rolls has been discontinued. These rolls contained teacher's name\, students' names\, school and class\, entry date\, exit date\, days of absence\, and sometimes grades. Some class rolls may be the only surviving record of student attendance and grades and would require permanent retention (See Official transcripts\, item 17-3).",Retain for 3 year(s),Exempt,
27975,Canyons School District (Utah). Bella Vista Elementary School,Office reports,1965-,Chronological,"These are the class rolls maintained by each teacher. They are used to record student attendance. Attendance has been computerized in all Utah school districts and the use of class rolls has been discontinued. These rolls contained teacher's name\, students' names\, school and class\, entry date\, exit date\, days of absence\, and sometimes grades. Some class rolls may be the only surviving record of student attendance and grades and would require permanent retention (See Official transcripts\, item 17-3).",Retain for 3 year(s),Exempt,
28008,Canyons School District (Utah). Midvalley Elementary School,Office reports,1957-,Chronological,"These are the class rolls maintained by each teacher. They are used to record student attendance. Attendance has been computerized in all Utah school districts and the use of class rolls has been discontinued. These rolls contained teacher's name\, students' names\, school and class\, entry date\, exit date\, days of absence\, and sometimes grades. Some class rolls may be the only surviving record of student attendance and grades and would require permanent retention (See Official transcripts\, item 17-3).",Retain for 3 year(s),Exempt,
28016,Canyons School District (Utah). Park Lane Elementary School,Attendance reports,1979-,Chronological,"These are the class rolls maintained by each teacher. They are used to record student attendance. Attendance has been computerized in all Utah school districts and the use of class rolls has been discontinued. These rolls contained teacher's name\, students' names\, school and class\, entry date\, exit date\, days of absence\, and sometimes grades. Some class rolls may be the only surviving record of student attendance and grades and would require permanent retention (See Official transcripts\, item 17-3).",Retain for 3 year(s),Exempt,
28020,Canyons School District (Utah). Peruvian Park Elementary School,Office reports,1964-,Chronological,"These are the class rolls maintained by each teacher. They are used to record student attendance. Attendance has been computerized in all Utah school districts and the use of class rolls has been discontinued. These rolls contained teacher's name\, students' names\, school and class\, entry date\, exit date\, days of absence\, and sometimes grades. Some class rolls may be the only surviving record of student attendance and grades and would require permanent retention (See Official transcripts\, item 17-3).",Retain for 3 year(s),Exempt,
28052,Canyons School District (Utah). Crescent View Middle School,Attendance reports,1987-,Chronological,"These are the class rolls maintained by each teacher. They are used to record student attendance. Attendance has been computerized in all Utah school districts and the use of class rolls has been discontinued. These rolls contained teacher's name\, students' names\, school and class\, entry date\, exit date\, days of absence\, and sometimes grades. Some class rolls may be the only surviving record of student attendance and grades and would require permanent retention (See Official transcripts\, item 17-3).",Retain for 3 year(s),Exempt,
28032,Canyons School District (Utah). Silver Mesa Elementary School,Office reports,1978-,Chronological,"These are the class rolls maintained by each teacher. They are used to record student attendance. Attendance has been computerized in all Utah school districts and the use of class rolls has been discontinued. These rolls contained teacher's name\, students' names\, school and class\, entry date\, exit date\, days of absence\, and sometimes grades. Some class rolls may be the only surviving record of student attendance and grades and would require permanent retention (See Official transcripts\, item 17-3).",Retain for 3 year(s),Exempt,
28050,Canyons School District (Utah). Butler Middle School,Office reports,1965-,Chronological,"These are the class rolls maintained by each teacher. They are used to record student attendance. Attendance has been computerized in all Utah school districts and the use of class rolls has been discontinued. These rolls contained teacher's name\, students' names\, school and class\, entry date\, exit date\, days of absence\, and sometimes grades. Some class rolls may be the only surviving record of student attendance and grades and would require permanent retention (See Official transcripts\, item 17-3).",Retain for 3 year(s),Exempt,
28140,Enoch (Utah),Community Development Block Grant (CDBG) sewer project files,1993-1996.,alphanumerical by address,"These files document the application and completion of projects financed using federal Community Development Block Grants (CDBG) funds. These projects include both direct grants and regrants. These files include the initial application\, and all final reports.",,Public,
28086,Canyons School District (Utah). Corner Canyon High School,Attendance reports,2013-,Chronological,"These are the class rolls maintained by each teacher. They are used to record student attendance. Attendance has been computerized in all Utah school districts and the use of class rolls has been discontinued. These rolls contained teacher's name\, students' names\, school and class\, entry date\, exit date\, days of absence\, and sometimes grades. Some class rolls may be the only surviving record of student attendance and grades and would require permanent retention (See Official transcripts\, item 17-3).",Retain for 3 year(s),Exempt,
28136,Wellsville (Utah),Mayors' photographs,1866-,Chronological by term.,This series contains portrait photographs of Wellsville City mayors. The photographs were collected by Wellsville City for display in the city council chambers.,Permanent. Retain until administrative need ends,Public,
28098,Cedar City (Utah),Patrol briefing,2008-,Chronologically by date.,"These documents serve as a hard copy of information collected during shifts to be passed on to the next shift. Information includes identifying officers who have less lethal weapons\, the weapon type\, and special assignments. They are used to pass the information from shift to shift throughout the day.",Retain for 2 year(s),Public,
28121,Labor Commission. Industrial Accident Division,Workers compensation case files microfilm index,1968-2011.,Need to get clarification from agency.,"Records are an index of microfilm that contains workers' compensation case files. Case files contain claims for on-the-job injuries or job related disabilities under the Workers' Compensation Act (Title 34\, Chapter 2). The index states which roll of microfilm contains which case files.",Permanent. Retain for 120 year(s),Private,
28168,Labor Commission. Division of Occupational Safety and Health. Compliance Review,Compliance inspection reports,2008-,"Alphabetical by name of employer or establishment, thereafter chronological","These files document occupational safety and health inspections performed at Utah places of employment. These inspections may occur on a schedule plan or as a result of a fatality\, accident\, or complaint. Inspection includes hazard identification for physical hazards and industrial hygiene testing to determine exposure levels to health hazards that may be in violation of occupational safety and health regulations. Inspection records include establishment name\, establishment type (public or private)\, physical and mailing addresses\, type of inspection\, number of employees\, telephone number\, scope of the inspection\, time and date of inspection\, narrative on findings\, citations issued\, video and audio recordings\, and the name and signature of the designated approving officer and the compliance inspector.",Retain for 10 year(s),Protected,
28212,Moab Charter School (Utah),"Accounts Payable, Vendor, and Procurement Files",2004-,Alphabetical by name,"These records are used to pay school district bills. They include copies of checks\, invoices\, purchase orders\, and receiving reports. May also include correspondence with vendors and computer printouts.",Retain for 4 year(s),Public,
28293,Department of Human Services. Office of Fiscal Operations,Rate setting records,1990-,"Chronological by year, then service code.","This series includes drafts and working papers containing financial data obtained from contracted providers including annual financial reports\, tax reports\, salary surveys\, and other cost data. These records are used to develop and set rates for specific services that the Department of Human Services (DHS) publishes and subsequently pays to contracted providers for services provided to DHS clients. Outdated rates and working papers are used for reference when creating new rates.",Retain for 30 year(s),Protected,
28362,North Utah Valley Animal Services Special Service District (Utah),Visitor registration log book,2006 -,Chronological by date,"These records are a registration log of all visitors to the North Utah Valley Animal Services' animal shelter facility. The records contain the date and time of visit\, as well as the visitor's name\, phone number\, and city of residence.",Retain for 2 year(s),Public,
28359,North Utah Valley Animal Services Special Service District (Utah),Animal license records,2006 -,,"These records document the payment of license fees. They may include owner's name\, breed of dog\, sex\, color\, expiration date of license\, expiration date of rabies vaccine\, dog's name\, indication if dog was neutered or spayed\, license fee\, and date paid.",Retain for 5 year(s),Public,
28380,Judicial Conduct Commission,Dismissed complaint files,1981-,Chronological by year,"Records originating with the review of grievance and appeals raised by agency employees\, except Equal Employment Opportunity (EEO) complaints. These case files include statements of witnesses\, reports of interviews and hearings\, examiner's findings and recommendations\, exhibits\, and records relating to a reconsideration request.",Retain for 30 year(s),Exempt,
28414,Department of Workforce Services. Division of Housing and Community Development,Community Services Block Grant records,2005-,Chronological.,"Community Services Block Grant (CSBG) is an appropriation from the U.S. Department of Health and Human Services to help communities address poverty issues. There are nine agencies statewide that receive funding from CSBG; every county in the state is served by one of these agencies. Records in this retention schedule document the administration of CSBG and the monitoring of state and federal funding to provide services to low-income individuals and families. Records include contracts\, audit records\, applications\, federal information systems reports\, correspondence\, and related records.",Retain for 7 year(s) after final action,Public,
28411,Wasatch County (Utah). County Recorder,Index to Mining Claims,1883-,chronological,"These are legal instruments recorded by the county recorder concerning mining. They include the following: Notices of locations\, Mining deed records\, Mining claims records\, Proof of labor records\, Mining mortgages\, Mining abstract records\, Mining transfers and relocations. In some counties mining records are compiled separately\, while in others they are part of the ""Official records.""",Permanent. Retain until administrative need ends,Public,
83617,Uintah County (Utah). County Recorder,General index,1888-1937.,Alphabetical by name,"This is an index to ""all executions and writs of attachments and any other instruments not required by law to be spread upon the record\,"" (UCA 17-21-6(1)(k) (2011)). The index contains separate columns which include the names of plaintiffs in the execution\, the defendants in the execution\, purchaser at the sale and date of sale\, and filing number of document.",,Public,
83657,Millard County (Utah). County Commission,Water and sewage plans,i 1969-,chronological,"A study performed by the county Commission to assess and plan for the needs of Millard County with regards to water and sewage. The planning commission\, funded by a grant from the Farmers Home Administration\, U.S. Department of Agriculture\, recorded information on all exsisting operations\, plans for rural communities\, and recommendations for the future.",Permanent. Retain for 1 year(s),,1 microfilm reel
83664,West Valley City (Utah). Fire Department,Hydrant card file,1987-,chronological,,Retain for 1 year(s),Public,
83756,Iron County (Utah). County Recorder,Lien registers,i 1893-1921.,"numerical by volume number, thereunder chronological.",Liens are kept by the county recorder to register insturments affecting property of a debtor if a creditor holds or sells that property. Liens serve as security or payment fo the debt. The record indicates entry number; name and address of person filing lien; nature of the lien; signature of person giving lien; certifiction of notary public; date recorded; and signature of county recorder.,,,
83724,Iron County (Utah). Justice of the Peace : Parowan Precinct,Justice docket,1884-1913; 1925-1933.,"Chronological, thereunder numerical by case number.","This docket is used to document the individual cases heard by the Parowan Justice of the Peace Court. It contains: case number; name of parties (plaintiff[s]\, defendant[s]); names of attorneys; date; proceedings of case; papers filed; decisions rendered; and amount of court fees and fines levied.",,Public,
83764,Iron County (Utah). County Recorder,Abstracts,i 1879-1973.,Chronological,"The county recoder creates abstracts that contain the history of roperty ownership by providing a ture chain of title by geographical location. They contain the date and character of instrument\, book and page number where instrument was recorded\, entry number of insturment\, and legal description.",,,
83784,District Court (First District : Cache County),Inheritance tax liens registers,i 1905-1966.,Chronological,"The district court clerk registers the estate settlements showing the heirs\, divisees\, or grantees\, and their relationship to the deceases. This settlement is then assessed for tax purposes. Appraisal of property is included and the executor or administrator is named. If any real estate is subject to lien\, the lien is also registered.",,,2 microfilm reels
83795,Daggett County (Utah). County Recorder,Deeds,i 1918-1984.,Chronological,"These are recorde copies of various types of deeds registered with the county recorder that show land ownership. Types of deeds may be sheriff\, administrator\, quit claim\, guardian\, probate\, mayor\, and trust deeds. Information recorded includes entry number; date of deed; names of grantor and grantee\, legal description of property; consideration given for the property; signatures; and date recorded.",,Public,
83791,Rich County (Utah). County Treasurer,Tax assessment rolls,i 1900-,"Chronological, thereunder numerical by serial number","The county treasurer records tax assessments given to individuals and businesses on a yearly basis\, and then records payments of the tax. The assessment rolls show name and address of owner or prsessor of property; legal description of the landaand valuation of real estate; value of improvement; list of personal property and valud; amount of taxes distributed to various taxing units; total amounts of taxes; date of payment and remarks. Individuals tax rolls were divided into two categories\, real estate and personal property (which includes all livestock and equipment). Business assessment rolls subdivded based on the type of company and the type ofequipment or stock they own. Most companies will have rolling stock (cars ortrains)\, buildings and other,equipment. Public Utilities and Mines are teated seperately\, because of the nature of their business. They record all natural resources that the company draws upon\, and are taxed accordingly.",Retain permanently,Public,10 microfilm reels
83772,Beaver County (Utah). County Recorder,Mortgages,i 1888-1965.,Chronological,Mortgages are recorded with the county recorder to show a property title as security on a loan. Information includes entry number; date of mortgage; names of mortgagor and mortgagee; amount of mortgage; legal description of property; terms of mortgage; and signature of mortgagor; certification of notary public; date recorded; and signature of county recorder.,,,
83792,Daggett County (Utah). County Clerk,Marriage license applications,1920-,"Chronological, thereunder numerical by application number","The county clerk registes each couple through an application process to prove their identity and record other information which permits the couple to receive their license to be legally married. The information includes: application number; names and addresses of couple; color or race; marital status; places and dates of birht; occupation of applicants; names\, birthplaces\, and nationalities of fathers; maiden names\, birhtplaces\, and nationalities of mothers; statements that applicants are free from veneral disease or chronic epilepsy; maiden name of female (if previously married); signatures of applicants; consent of parent or guardian if either applicatn is a minor; signatures of witnesses and county clerk; and date application was filed.",Retain permanently,Exempt,
83833,Department of Workforce Services. Unemployment Contributions Section,Contribution monetary documents,1979-2019.,Numerical by batch number.,"This series is a source documents file\, excluding journal entries\, used to establish contribution (tax) liability and payments thereof. Source documents include quarterly contribution reports\, Form 20's\, audits\, and multiple quarter reports. Reports are scanned\, then processed.",Retain for 3 year(s),Exempt,
83903,Weber County (Utah). Board of Equalization,Abatement records,1929-1931; 1938-1941; 1944-1957.,Alphabetical by letter,"These books record the abatement decisions of the Weber County Board of Equalization. The county commission serves as the Board of Equalization to determine tax relief for the indigent\, the aged\, disabled\, and veterans. The books contain: serial number\, amount of abatement remitted\, and purpose of abatement.",,Public,
83961,Crops and Pest Commission,Biennial reports,1917-1920.,Chronological by date.,"The State Crops and Pest Commission Reports function as the official account of the commission's activities during the biennium. The reports include information on crop and pest problems around the state\, specific efforts to overcome them\, and agency recommendations to further enhance crop pest control programs in Utah. The report also includes inspection and quarantine information as well as an evaluation of various fairs\, conferences\, studies and other activities conducted to improve pest control procedures.",,Public,1.00 cubic foot
83983,Department of Workforce Services. Unemployment Contributions Section,Contributions monetary batch listing,1985-2019.,Chronological.,This is a computer generated report of daily batch activity for the Contributions area with detail by employer identification/account number. This is part of the daily update used for reconciliation of manual entries versus information in the data file as indicated by this report.,Retain for 2 year(s),Exempt,
84005,Department of Workforce Services. Unemployment Contributions Section,Collections working files,1988-,"Numeric by employer identification number, thereunder alphabetical by benefit recipient surname.",This record documents current legal activity on outstanding employer and benefit accounts. It contains legal papers that are working files which eventually become imaged.,Retain for 20 year(s) or until administrative value has been met,Exempt,
84020,Department of Workforce Services. Unemployment Contributions Section,Reciprocal agreements,1938-2019.,Alphabetical by employer.,"This record documents employers who have made reciprocal contribution agreements. Because there are employers who pay wages in more than one state\, it is possible for them to set up reciprocal agreements which enable them to pay contribution taxes and complete any forms and/or other paperwork necessary to comply with unemployment tax laws for one state rather than more than one state. These agreements may be ones set up with the State of Utah for Utah based employers paying wages in other states or they may be agreements set up with other states for employers who pay wages in another state or states as well as Utah.",Retain until separation,,
84077,Provo City (Utah). Treasurer,Water assessment book,1902-1903.,Alphanumerical by address (street name and house number),"This volume records the payment of water bills. It contains: name of owner or agent\, house number\, number of months\, amount of charge\, purposes (house\, lawn\, bath closet\, urinal\, boiler\, [type of business] store\, saloon\, barber shop\, stables\, vehicles\, animals\, fire plug)\, total amount\, date of connection\, date notified\, when paid\, receipt number\, and miscellaneous comments.",,Public,
84036,Emery County (Utah). County Recorder,Deeds,i 1881-1952.,"Numerical by book number, thereunder by page number","These are recorded copies of various types of deeds registered with the county recorder that show land ownership. Types of deeds may be sheriff\, administrator\, quit claim\, guardian\, probate\, mayor\, and trust deeds. Information recorded includes entry number; date of deed; names of grantor and grantee\, legal description of property; consideration given for the property; signatures; and date recorded.",,,16 microfilm reels
84066,Department of Workforce Services. Adjudication Division,Supreme Court and Court of Appeals decisions,1949-,Alphabetical by petitioner surname.,"This series documents decisions rendered by both the Utah Supreme Court and\, after 1986 (there was no district Court of Appeals for Utah prior to 1986)\, the Court of Appeals\, on cases appealed from Employment Security's Board of Review. These decisions are filed together for better reference\, e.g.\, when reviewing decisions\, Employment Security's legal staff is interested in the decisions of both courts if the cases were appealed beyond the Court of Appeals. Information includes a copy of the decision\, name of claimant\, case number\, etc.",Retain permanently,Public,
84035,Emery County (Utah). County Recorder,Mortgages,i 1885-1957.,"Numerical by book number, thereunder by page number",Mortgages are recorded with the county recorder to show a property title as security on a loan. Information includes entry number; date of mortgage; names of mortgagor and mortgagee; amount of mortgage; legal description of property; terms of mortgage; and signature of mortgagor; certification of notary public; date recorded; and signature of county recorder.,,,
84059,Dept. of Employment Security. Legal Services,Supreme Court dockets,i 1939-1997.,Numerical by case number,"This series records unemployment compensation cases appealed to the Supreme Court. It includes the name\, case and social security number of the claimant\, the name of the employer if applicable to claimant's case\, the employer name and number in contribution/tax cases\, the date and decision of the administrative law judge from the Lower Authority appeal\, date and decision of the Board of Review\, and date and decision of Court of Appeals (after 1986; no Utah Court of Appeals prior to that date)\, date of appeal to the Court\, dates of filings of Motions\, Certifications of Record\, and briefs of both parties\, decision and date of decision of Court\, and issues before the Court.",,Public,
84070,Department of Workforce Services. Adjudication Division,Supreme Court and Court of Appeals briefs,1939-,Alphabetical by appellant surname.,This series records the briefs filed by appellants and respondent (Utah Department of Employment Security Review) on unemployment compensation cases appealed to the Supreme Court and the Court of Appeals. These can be either benefit cases involving a claimant and/or employer. These are used for reference purposes on similar cases.,Retain for 20 year(s),Public,
84096,Box Elder County (Utah). County Recorder,Lien registers,i 1907-1952.,"Numerical by to book number, thereunder by page number",Liens are kept by the county recorder to register instruments affecting property of a debtor if a creditor holds or sells that property liens serve as security of payment of a debt. The record indicates entry number; name and address of person filing lien; nature of the lien; signature of person giving lien; certification of notary public; date recorded; and signature of county recorder.,,,
84079,Wayne County (Utah). County Recorder,Mortgages,i 1891-1969.,"Numerical according to book number, thereunder by page number.",Mortgages are recorded with the county recorder to show a property title as security on a loan. Information includes entry number; date of mortgage; names of mortgagor and mortgagee; amount of mortgage; legal description of property; terms of maorgage; and signature of mortgagor; certification of notary public; date recorded; and signature of county recorder.,,,
84111,Department of Workforce Services. Unemployment Insurance Division,Fraud decision files,1989-,alphabetical by client surname,"These are records of decisions determining if Section 35A-4-104 of the Employment Security Act has been violated and if so\, to assess the overpayment required by law. They include form 617\, Rebuttal Letter; form 613\, Employer Reports; and the written decision. Depending on the type of claim involved\, a file may also contain form 680G\, School Report; and any other forms or correspondence pertaining to an individual's claim. After 3 months\, the file is imaged.",Retain for 8 year(s),Private,
84086,Wayne County (Utah). County Recorder,Abstracts records,i 1891-1977.,"Numerical by book number, thereunder by page number","The county recorder creates abstracts that contain the history of property ownership by providing a true chain of title by geographical location. They contain the date and character of instrument\, book and page number where instrument was recorded\, entry number of instrument\, and legal description.",Retain for 1 year(s),,
84094,Box Elder County (Utah). County Recorder,Grantor and grantee indexes,i 1969-1986.,Alphabetical by name of grantee/grantor or principal party,"These records are used to index all deeds\, final judgements\, claims\, patents\, or decrees partitioning or affecting the title or possession of real property in Box Elder County as registered with the county recorder. Information includes names of grnatee or grantor; date and type of instrument; date of filing; description of property; and volume and page number where the instrument was recorded.",,,
84140,Juab County (Utah). County Clerk,Marriage license applications,1911-,"Chronological, thereunder numerical by application number","The county clerk registers each couple through and application process to prove their identity and record other information which permits the couple to receive theri license to be legally married.,The informatiion includes: application number; names and addresses of couple; color or race; marital status; places and dates of birth; occupation of applicants; names\, birthplaces\, and nationalities of fathers; maiden names\, birhtplaces\, and nationalities of mothers; statements that applicants are free from veneral disease or chronic epilepsy; maiden name of female (if previously married); signatures of applicants; consent of parent or guardian if either applicant is a minor; signatures of witnesses and county clerk; and date application was filed.",Retain permanently,,
84165,District Court (Fourth District),Judgment record books,1892-1896.,Chronological by date.,These volumes contain transcribed copies of the decrees and judgments rendered in civil cases.,,Public,
84222,Department of Workforce Services. Legal Services,Board of Review case log,1975-2001.,Alphabetical by claimant or employer filing appeal,"This record is an alphabetical log of cases appealed to the Board of Review. It contains the claimant or employer name\, claimant social security or employer identification number\, and the Board of Review case number.",Retain permanently,Private,
84214,Sevier County (Utah). County Recorder,Auditor's tax deeds,i 1923-1939.,"Numerical by book number, thereunder chronological","When property was sold for delinquent taxes\, the deed on the land would be entitled auditor's tax deeds. The tax assessment was made by the county auditor but the deed was registered with the county recorder. These are recorded copies of the deed at the time of the sale of property. Information includes name of property owner at the time of assessment; legal description of property; dates of instrument and sale of property; entry number; amount of taxes\, costs\, interest\, and penalties; date and time of recording; and signatures of county auditor and witnesses.",,,
84253,Duchesne County (Utah). County Recorder,Abstracts records,i 1912-1986.,"Numerical by book number, thereunder by page number","The county recorder creates abstracts that contain the history of property ownership by providing a true chain of title by geographical location. They contain the date and character of instrument\, book and page number where instrument was recorded\, entry number of instrument\, and legal description.",,Public,
84208,Salt Lake County (Utah). County Recorder,Lien and leases,i 1905-,"Numerical by book number, thereunder by page number.","Liens are kept by the county recorder to register instruments affecting property of a debtor if a creditor holds or sells that property liens serve as security or payment of a debt. The lien record indicates entry number; name and address of person filing lien; nature of the lien; signature of person giving lien; certification of notary public; date recorded; and signature of county recorder. The lease record represents legal agreements concerning the change of leasing of land registered with the county recorder. The information shows names of parties ot agreement; date and terms of agreements; legal description of property; consideration; date of payment; amounts of principal and interest; total smount; acknowledgment; and signature of the,county recorder.",Retain permanently,Public,
84317,Utah State Tax Commission. Economic & Statistical Unit,Economic and tax research reports,1982-,Chronological,"This report contains research publications of tax rates\, revenues\, and other considerations affecting taxes in Utah. UCA 59-1-210 (24)\, 1990\, requires the Tax Commission to compile and publish statistics relating to taxation in the state of Utah. These reports are produced to assist in governmental policy. The analyses include reports on Corporate income\, Mineral production Withholding tax\, the Impact of the President's tax proposal in Utah\, Executive summary on property taxation\, Broadening the sales tax base\, Tax rate changes\, Revenue forecasts\, the Impact of federal tax reforms on state revenue and the effects of economic forces such as inflation and unemployment on the tax base. Each report also contains a summary and evaluation of the tax influences on the economy. This report is added to quarterly as part of a computer spread sheet program (with periodic printouts)\, at the end of the fourth quarter this report becomes the annual report.",Permanent. Retain for 5 year(s),Public,
84286,State Board of Land Commissioners,Farm property cards,1926-1945.,Alphanumerical by county thereunder by loan number,"This record series was used to verify the ownership of farm property sold by the state to individuals. The 5 X 7 cards show name of farm owner\, water rights\, time of foreclosure and sale (if applicable)\, loan number\, former owner\, address\, name of nearest town\, miles and direction from it\, number of acres\, water rights and number of shares\, water company\, number of acres cultivated\, buildings on property\, and\, if applicable\, attorney\, sale\, to whom\, and lease record. Information is recorded on both sides of card.",,Public,2 microfilm reels
84312,Utah State Tax Commission. Economic & Statistical Unit,Statistics of income report,1978-,Chronological,"This statistical report is regarding personal income and federal taxes paid by the people of Utah. It functions as a reference for public and private economic planning. UCA 59-1-210 (24)\, 1990\, requires the Tax Commission to compile and publish statistics relating to taxation in the state of Utah. This data include total adjusted gross income\, statistics\, percentage tax distribution among the population and average tax paid per return. The report lists this data for both the state as a whole\, and the counties and major Utah cities to allow for more specific and varied analyses. This report is added to quarterly as part of a computer spread sheet program\, at the end of the fourth quarter this report becomes the annual report.",Permanent. Retain for 5 year(s),Public,
84363,Salt Lake City (Utah). City Recorder,Demolitions/condemnations files,1982-1990.,Alphabetical by category,"This is a record of the proceedings against properties found to be unsafe or in hazardous condition where demolition is proposed by a board of hearing examiners (SLC Ordinance 5-11-1 thru 9). These files include tape recordings or transcribed minutes of hearings\, associated correspondence\, findings of fact and conclusions of law\, order\, order to show cause filed by city attorney recommendations to Mayor; proof of mailing\, etc.",Permanent. Retain for 3 year(s),,
84373,Department of Transportation. Engineering & Operations. Region Two,Traffic engineering files,1968-,"Numerical by state route, thereunder chronological","These records document the traffic control plans for construction\, maintenance\, and permitted operations that occur on state roads. All data on traffic operations problems are included here. Also included are event permits (for parades\, bike races\, etc.)\, work orders to put signs in\, and correspondence.",Retain for 10 year(s),Public,
84870,Orem (Utah). Administrative Services,Payroll register,1919-,"Numerical by department, thereunder numerical by employee number","This register is a numerical listing by check number and agency codes of all payroll checks issued by the municipality. It includes code\, date\, warrant number\, name of employee\, social security number\, types and amounts of individual deductions\, and may include hourly rate\, and number of hours worked. Though this register is frequently used to reference specific payroll checks\, it might be the only record of employee salaries and would then serve the same retirement purpose as the Employee earnings history files.",Retain for 58 year(s),Private,
84888,Bountiful (Utah),Business licenses files,i 1973-1975.,Numerical by license number.,"Licenses grant individual business the right to transact within the city limits according to specific city ordinances. All business operating within the city are required to have licenses. Information in the file includes name and address of the business; Application; beginning and ending date of the license; type of business; owners and their addresses; a license number; license renewal or original license; signatures of applications; officers names; and the license fee. Approval from regulatory department (ie. police\, health\, etc.) Licenses are normally issued annually.",,,
84887,Nephi (Utah),Business licenses,i 1889-1890.,Numerical by license number,Licenses grant individual business the right to transact within the city limits according to specific city ordinances. All business operating within the city are required to have licenses. Information includes name and address of the business; beginning and ending date of the license; type of business; owners and their addresses; a license number; license renewal or original license; signatures of applications; officers names; and the license fee. Licenses are normally issued annually.,,,
84899,Bountiful (Utah),Personnel files,i 1966-1976.,Alphabetical by employee surname,"A file\, maintained by the city personnel office\, is created for each employee upon hire. The file is retained and updated throughout the term of employment. Files may contain a W4; employment applications; requests for employment from Job Service; action notices for hire or termination; any correspondence between employee and employer regarding employment.",,,
84933,Sunset (Utah),City roster,undated,Alphabetical by surname,List of city residents and their addresses.,Retain permanently,,
84964,Sunset (Utah),City Council minutes,i 1958-,Chronological.,The city and town council minute book was created as the official record of the city council meetings. Handwritten entries were usually made by the city clerk in meetings that were held on a regular basis. Special meetings were scheduled as needed. Typical entries contain information about budgeting and finance; city ordinances; business and professional licensing procedures; police activities; and improvements in public service such as street repairs.,Retain permanently,,
85040,Eureka (Utah),Audit reports,i 1930-1931.,Chronological,"Financial records for each city office are audited annually as required by law. The audit examines all revenues received by the city\, and compares them to the city's expenditures\, as an evaluation of the operation of the agency's accounting procedures and budgeting process. The audit is usually prepared by a certified public accounting firm.",,Public,
85049,Cedar City (Utah),Deeds and transfers,i 1885-1891.,Alphabetical by name of property,Deeds record information about the ownership of property within the municipal boundaries. Information includes name of owner; addresses of grantor and grantee; description of property; and date property was transferred to grantor.,,,
85008,Utah State Tax Commission. Processing Division,Revenue accounting remittance,1989-,"Chronological, thereunder numerical by internal control number","This is a record used to verify remittance of tax payments from individuals\, business\, and corporations. Includes all types of tax payments\, lazier billings\, prepayments\, returns\, coupons\, prorated returns\, motor vehicle and recreational vehicle registration and renewals\, decals\, single point of sale and withholding returns. Also includes date\, check number\, name and address of person or business\, phone number\, payable to\, check amount\, signature\, endorsement of check\, due date\, tax period\, and return information.",Retain for 15 year(s),Exempt,
84968,Park City (Utah). City Council,City Council minutes,i 1884-,Chronological.,The city and town council minute book was created as the official record of the city council meetings. Handwritten entries were usually made by the city clerk in meetings that were held on a regular basis. Special meetings were scheduled as needed. Typical entries contain information about budgeting and finance; city ordinances; business and professional licensing procedures; police activities; and improvements in public service such as street repairs.,Permanent. Retain for 20 year(s),Public,
84956,Carbon County (Utah). Building Department,Building permit files,1988-,Alphabetical by permit applicant's name,"These permits are issued as official building authorization for a variety of actions (construction\, demolition\, the installation of plumbing\, electrical or mechanical equipment and the placement of barricades). They contain inspection requests\, inspection reports\, certificates of occupancy and any pertinent information relating to the project. They may also contain water source\, sewer system\, flood plain\, and tank certificates.,These registers are usually computer printouts\, but may include books listing all issued building permits. The register is arranged chronologically and includes the name of the owner\, name of contractor\, address\, date\, and general use of building. Prior to 1950\, the permit register may be the only record of the issuance of building permits.",Retain permanently,Public,
85043,Bountiful (Utah),Audit reports,i 1927-1976.,Chronological,Financial records for each city office are audited annually as required by law. The audit examines all revenues received by the city and compares them to the city's expenditures to evaluate the operation of the agency's accounting procedures and budgeting process. The audit is usually prepared by a certified public accounting firm.,,Public,
85084,Ogden (Utah). City Engineer,Sewer plats,undated,Numerical by plat number.,The sewer system in Ogden is mapped out to show each plat and its connecting pipelines. Each plat is numbered and corresponds with a street address. Several plats make up a sewer district by which the city manages the sewer system.,Permanent. Retain for 1 year(s),,
85053,Uintah County (Utah). County Recorder,Official plats,1980-,alphabetical by title of plat,"These are the official plats recorded by the county recorder by statute. They include: boundary maps\, zoning plats\, annexation plats\, road dedication plats\, section breakdown plats\, water district plats\, sewer district plats\, and miscellaneous official plats.",Retain permanently,Public,
85047,Sunset (Utah),Deeds and transfers,i 1950-1957.,Alphabetical by name of property owner,Deeds record information about the ownership of property within the municipal boundaries. Information includes name of owner; addresses of grantor and grantee; description of property; and date property was transferred to grantor.,,,
85089,Ogden (Utah). Mayor,Journals,i 1879-1936.,Chronological,"These journals record details of daily receipts and expenditures such as deposit or payment amount\, date\, payee\, purpose of payment\, fund credited or debited\, and check number. The journals are used to provide another source of documentation that confirms the general ledger.",,,
85102,Ogden (Utah). Mayor,Rehabilitation reports,i 1971-1974.,Chronological,"Under the U.S. Department of Housing and Urban Development\, a property rehabilitation program was established which allows the owner to make improvements with federal assistance. Information includes certification of final inspection\, completion certificates\, official rehabilitation notice\, inspection reports\, and various correspondence.",,,
85120,Mammoth (Utah). Fire Department,Run reports,i 1912-1976.,Chronological,"Each response to an emergency call is reported by filing a run report which records the date of the fire\, damages\, location\, cause\, number of fire fighters responding\, and the fire chief's signature.",,,
85050,Sunset (Utah),Petitions,i 1953-1956.,Chronological,"Requests from individuals\, groups\, or businesses within the community\, based on issues or concerns are brought to the city council in the form of a petition. The council debates the petition either votes on the proposal or refers it to the proper department for further study.",,,
85136,Orem (Utah). Administrative Services,Check copy file,i 1977-1980.,Chronological,This is a carbon copy or photocopy of checks issued and maintained solely as a quick reference source.,,,
85097,Eureka (Utah),License fee books,i 1896-1898; 1920-1943.,Chronological,This volume records the payment of a fee required to license a business within the city. Each entry records the date and the name of the company.,,,
85137,Park City (Utah). Administrative Services,General ledgers,1892-,Chronological by date.,These are summaries showing the amount of receipts and disbursements of each department of the municipality. They may also include documentation from subsidiary ledgers to general ledger and accounting adjustments in the form of general entries.,Retain for 10 year(s),Public,
85128,Department of Transportation. Project Development. Right of Way. Utilities and Railroads,Utility agreement files,1930-,"Alphanumerical by project number, thereunder numerical by authority number","These files provide the legal documentation for agreements with utility companies. It could include such projects as utility relocations\, street lighting\, projects involving matching federal funds\, etc. These utility agreements are written on any federally funded or state funded project. The plans are needed to provide installation\, maintenance\, and repair work at a project site. Other documentation is necessary to review past repairs and maintenance checks. The files could include executed copy of agreements\, estimate of project costs\, exhibit copy of plans\, incoming correspondence\, and also addenda and supplemental agreements. The official record copy is sent to the Construction Division to keep track of payments.",Retain for 40 year(s),Public,
85142,Ogden (Utah). City Council,Annexations,undated,none,"These files document the annexation of property into the city boundries. They usually contain correspondence\, citizen petitions\, maps and the official annexation action approved by the city council.",Retain permanently,,
85151,Bountiful (Utah),Building permits,i 1965-,Numerical by permit number.,"These files contain the permits issued as official building authorization for a variety of actions (construction\, demolition\, the installation of plumbing\, electrical or mechanical equipment and the erection of barricades). They contain inspection requests\, inspection reports\, certificates of occupancy and any pertinent information relating to the project. They may also contain water source\, sewer system\, flood plain\, and tank certificates.",Retain permanently,Public,
85143,South Jordan (Utah),Rezoning records,i 1971-1975.,none,These files document attempts to rezone areas withing the city. They contain the original application; review forms; maps of areas involved; copies of investigative reports; copies of planning commission minutes; notice of hearings; copies of ordinances; copies of city council agendas.,,,5 microfilm reels
85162,East Layton (Utah). City Commission,Planning Commission minutes,i 1952-1978.,Chronological.,These minutes are of meeting sand hearings held by the Planning Commission. This commission decides on matters concerning zoning and master plan considerations.,,,
85116,Eureka (Utah). Police Department,Arrest report,i 1893-1899.,Numerical by case number.,"A form used to report arrests made by the police. Usually includes complete information and description of person arrested\, date\, time of arrest\, charges\, description of offense\, list of witnesses\, and name of officer(s) making arrest. Sometimes the report is a multi-part form\, with a copy sent to county jail.",,,
85145,Eureka (Utah),Water books,i 1904-1940.,Chronological.,"These registers record the payment of city water fees and includes the owners address\, amount charged (including tax)\, and amount of payment.",,,5 microfilm reels
85200,Millard County (Utah). County Assessor,Appraisal cards,i 1941-1982.,Numerical by serial number.,"These are the standard Utah Tax Commission file folder forms (Appraisal Record Card TC576) used by county assessors statewide to record property tax appraisals. The forms are used in appraising the value of real property for tax assessment purposes. Each card lists the serial number; the property owner's name\, address\, city\, and county; the code number; and the batch number. There is also a section for file contents indicating which additional standard forms are included. In addition to a description of the various features of the residential and out buildings\, additional information used in appraising the value of the real property is recorded under such headings as property characteristics\, summary of value\, building permit record\, sales information\, rental information\, urban or rural land computation\, market analysis\, and rental analysis. Most cards include a sketch of building dimensions drawn to scale. Attached to many cards is a black-and-white photograph of the appraised,building. Storage boxes 1-31 contain appraisal cards for 1970 to 1982. Box 32 contains miscellaneous pre-1971 appraisal cards (standard Tax Commission form TC 74) ranging from about 1941 to 1971 (with many gaps). The majority of the cards are those for 1962 to 1971\, followed by those for 1941. There are also a few appraisals for 1945\, 1947\, and 1952. The contents of Box 32 are all randomly arranged.",,Public,
85213,South Jordan (Utah),Building permits,i 1978-1982.,Numerical by permit number.,"These files contain the permits issued as official building authorization for a variety of actions (construction\, demolition\, the installation of plumbing\, electrical or mechanical equipment and the erection of barricades). They contain inspection requests\, inspection reports\, certificates of occupancy and any pertinent information relating to the project. They may also contain water source\, sewer system\, flood plain\, and tank certificates.",,,
85158,Ogden (Utah). City Engineer,Drawings and diagrams,i 1968-,Numerical by drawing number.,"These are drawings and blueprints of engineering ""as-built"" projects. They are used by the public and city personnel to establish existing information for all city locations. They include drawings of street construction; sidewalks; storm drains; waterlines; reservoirs; public facilities; and other city building projects. Each project provides date\, legend\, north arrow\, city title\, scale\, and actual drawings.",Retain permanently,,
85215,Ogden (Utah). City Engineer,Special assessment plats,undated,none,"These plats show the location of properties that are affected by special assessments. Plats are used for reference and for compilation of tax roll. They include footage\, actual property lines\, township and range\, rights-of-way\, monument markers\, lot measurements\, blocks\, subdivision names\, and color coding to indicate properties being assessed.",Retain for 5 year(s),Public,
85257,Box Elder County (Utah). County Treasurer,Receipts,i 1901-1902.,Chronological according to receipt number,"Money collected by the county is acknowledged by a receipt which lists the name of the person making the payment\, date\, and the amount received. Revenue is generated by the collection of taxes\, cemetery fees\, business license fees\, and county fines or penalties.",Permanent. Retain for 1 year(s),,
85212,Washington County School District (Utah). Dixie High School,Student cumulative files,1971; 1977-,"Chronological, thereunder alphabetical by name of student","1971\, Utah Permanent Student Record Form.",Permanent. Retain for 10 year(s) after separation,Public,
85230,Provo (Utah). Community Development Department,Subdivision review case files,undated,Alphabetical by subdivision name,These case files document the developmental history of subdivsion palns submitted to the Planning Commission for compliance review with zoning ordinances.,Retain permanently,Public,
85238,Salt Lake City (Utah). Division of Building Services and Licensing,Subdivision review case files,s 1912.,Alphabetical by subdivision name,These case files document the developmental history of subdivision plans submitted to the Planning Commission for compliance review with zoning ordinances.,,,
85217,Park City (Utah). City Recorder,Business licenses,i 1910-,Numerical by license number,Licenses grant individual business the right to transact within the city limits according to specific city ordinances. All business operating within the city are required to have licenses. Information includes name and address of the business; beginning and ending date of the license; type of business; owners and their addresses; a license number; license renewal or original license; signatures of applications; officers names; and the license fee. License are normally issued annually.,Retain for 4 year(s) after expiration of permit or license,Public,
84632,South Jordan (Utah),Cemetery record book,i 1860-1954.,Chronological,These records contain information about burials in the South Jordan cemetery.,,Public,1 microfilm reel
84746,Utah State Tax Commission. Auditing Division,Motor vehicle prorate and uniform prorate tax files,1978-,Numerical by identification number,"These are records of fees paid by resident and non-resident owners of commercial vehicles to license their vehicles to operate in this state in lieu of registering the vehicles. These records include Apportioned Registration Billing Notice\, International Registration Plan\, International Registration Plan Original Mileage Schedule and Recap\, correspondence\, billing date\, fee base date\, name and address of taxpayer\, the fleet number\, the type of carrier\, the amount of highway use fee due\, weight schedules\, fee schedules and rates\, computation sheets\, and liability records.",Retain for 5 year(s),Protected,
84791,Provo City School District (Utah),University teacher recommendation packets,1960-,Alphabetical by name,"These are packets sent by universities on potential employees thathave made application to teach in the Provo School District. They are used in the hiring process. They include: recommendations on teaching abilities\, letters of recommendation\, evaluations of student teaching\, statements from cooperating and university supervisors.",Retain for 2 year(s),Protected,
84761,Ogden (Utah). Cemetery Superintendent,Cemetery records,i 1851-1973.,Chronological.,"These records contain information regarding the purchase of grave sites and location of individual burials of the cemetery. Information includes grave sites given by lot\, plat\, and block number; plot deeds or lot ownership records; perpetual care certificates; financial records of cemetery; and burial records or interment registers. A death record may also be included which will list cause of death\, physician\, and undertaker of the deceased. May include maps indicating specific locations of plots.",,Public,2 microfilm reels
84745,Utah State Tax Commission. Division of Motor Vehicles,Impound sales and release receipts,1979-,"Alphabetical by name, thereunder numerical by vehicle number","This is a record of impounded vehicles\, releases\, payments\, and sales of vehicles. Includes impound records receipts\, notices of sale\, release of impound reports\, correspondence\, and other materials to control release or sale of impounded vehicles.",Retain for 15 year(s),Private,
84810,Salt Lake City School District (Utah). Business Services. Purchasing,Cash receipt books,i 1984-,Chronological,"These are completed forms which document the payment of cash. The forms provide the date of the transaction and the amount of money paid in coins\, currency or checks. A list is also included stating the name of the person paying the money and the purpose of the cash transaction.",Retain for 3 year(s),,
84831,Eureka (Utah),Tax assessment rolls,i 1898-1901.,"Numerical by book number, thereunder alphabetical by name","These volumes record the assessment of real and personal property. They are used for taxing purposed by which the city assessors assess and collect property taxes within municipal boundaries. Each volume contains information such as: name of person; description of real estate; lot number; block number; letter of plat; value of real estate; value of livestock; value of vehicles; value of merchandise; value of stock with national banks; value of merchandise; value of stock with national banks; value of personal property; total value and amount of tax assessed; amount remitted or abated by Board of Equalization; and amount of payment. In 1892\, the County Assessor assumed the responsibility of assessing the taxes for municipal property.",,,
84869,University of Utah (Utah). Medical Center,Hypertension case files: card index,1973-1980.,none,"This index was created for use with the hypertension study conducted by the university from 1973-1980. They reference records series 83291\, 84133\, 84691\, 10156\, and 10356\, which are all part of the same study\, but are filed separately.",Permanent. Retain for 1 year(s),Private,
84795,Huntsville (Utah),Cemetery records,s 1967.,"By record type, thereunder alphabetical, chronological, or by geographic location.","This consists of an alphabetical listing of persons buried in the cemetery with burial location\, a list of names and dates of death in date order\, and plot maps of the cemetery .",,,
84805,Salt Lake City School District (Utah). Business Services. Purchasing,Computer inventory posting summary,i 1988-,Chronological,"These daily and monthly computer printouts are used to verify whether the department is within its allotted budget. An annual accumulation is received at the end of the fiscal year. The printout includes batch number\, expenditures\, encumbrances\, and daily and year-to-date overhead adjustments and totals. These are shown with daily beginning and ending balances.",Retain for 1 year(s),,
84814,Salt Lake City School District (Utah). Business Services. Purchasing,Food product information records,[ca._1981]-,Alphabetical by name of food product,"These records are used by the purchasing agent responsible for the purchase of food items and other goods related to food preparation. The purchasing agent determines whether the products desired will meet federal food and nutrition standards. The records include detailed inventories of food items and their standings in terms of federal food standards\, statements on the nutritional value of various products\, information on food packaging (amount of food in each package)\, and other information important to the food purchasing function.",Retain for 1 year(s),,
84876,Nephi (Utah),Receipts,i 1890-1906.,Numerical by receipt number.,"Money collected by the city is acknowledged by a receipt which list the name of the person making the payment\, date \, and the amount received. Revenue is generated by the collection of poll taxes\, city tax\, cemetery fees\, business license fees\, and city fines or penalties\, or any other city fee.",,,1 microfilm reel
84889,West Valley City (Utah). Department of Administration,Personnel files,i 1980-1987.,Alphabetical by employee surname,A file maintained by the city personnel office is created for each employee upon hire. The file is retained and updated throughout the term of employment. Files may contain a W4; employment applications; requests for employment from Job Service; action notices for hire or termination; any correspondence between employee and employer regarding employment.,,,
84898,Ogden (Utah). Human Resources Department,Personnel files,1959-,Alphabetical by employee surname,A file maintained by the city personnel office is created for each employee upon hire. The file is retained and updated throughout the term of employment. Files may contain a W4; employment applications; requests for employment from Job Service; action notices for hire or termination; any correspondence between employee and employer regarding employment.,Retain for 30 year(s) after separation,Private,
85003,Department of Corrections. Inspector General's Office,Diversion project records,1981-1983.,Chronological.,"These records document the Prison Diversion Project sponsored by the Department of Corrections\, Adult Probation and Parole. The Prison Diversion Project was a community-based treatment program which served as an alternative to incarceration. Individuals who qualified for the program were felony offenders who were facing incarceration and for whom available programs were lacking\, were unacceptable for available programs or failed in past treatment plans. Various programs were developed including: sexual offender program; Native American program; long-term treatment/work release program; treatment for long-term substance abusers in a residential setting; twenty day-treatment slots dealing with educational/vocational deficits\, mental health\, emotional\, alcohol and drug problems; an out-patient sexual offender treatment program; and incestuous offenders program. The records,include project status reports\, referral forms\, project reports\, statistical information\, billing information\, committee reports\, recommendations\, correspondence\, proposals and other related documents.",,Public,
85016,Plain City (Utah),City Council minutes,i 1863-1966.,Chronological according to date of entry.,The city and town council minute book was created as the official record of the city council meetings. Handwritten entries were usually mad by the city clerk in meetings that were held on a regular basis. Special meetings were scheduled as needed. Typical entries contain information about budgeting and finance; city ordinance; business and professional licensing procedures; police activities; and improvements in public service such as street repairs.,,,1 microfilm reel
85052,Ogden (Utah). Mayor,General ledgers,i 1870-1916; 1923-1931.,Chronological,"These volumes are maintained as a summary of receipts and disbursements by account and fund. Information from subsidiary ledgers transferred to the general ledger are also documented\, as well as accounting adjustments in the form of general entries.",,,
85098,West Valley City (Utah). Department of Administration,Hearings files,undated,none,"These files contain information documenting hearings requested by the public for various reasons including the denial and revocation of various licenses (businesses\, liquor\, taxi licenses)\, or special hearings called by the mayor or city council. Files contain copies of transcribed minutes related to correspondence\, copies of transcribed minutes related to correspondence\, copies of applications\, reports and agenda.",Permanent. Retain for 1 year(s),,
85046,Sunset (Utah),Audit reports,i 1936-1966.,Chronological,"Financial records for each city office are audited each year as required by law. The audit examines all revenues received by the city\, and compares them toe the city's expenditures\, as an evaluation of the operation of the agency's accounting procedures and budgeting process. The audit is usually prepared by a certified public accounting firm.",,Public,
85100,Sandy (Utah). Community Development Department,Residential building plans,1977-,Numerical by permit number.,"These records support the agency's function to review proposed construction of residential buildings. Records document blueprints and specifications and are used to determine code compliance and set the quality standard. Information may include details of the construction project's time frame and materials\, as well as the responsibilities of the architect\, owner\, and contractor.,These are the blueprints and specifications submitted by building contractors or owners when applying for a building permit for the construction of residential buildings. The specifications are compiled by the architect for use by contractor to complete detail work providing type\, grade\, brand of materials to be used and general conditions which govern the methods to be employed. They also identify the temporary facilities\, job cleanup\, security\, time limits\, deadlines\, and responsibilities of the architect\, owner and contractor. They are used for determining code compliance and the enforcement of building codes. They are usually arranged by permit number or address.",Permanent. Retain for 1 year(s),Public,3 microfilm reels
85048,West Valley City (Utah). Department of Administration,Deeds and transfers,i 1984-1987.,Alphabetical by name of property,Deeds record information about the ownership of property within the municipal boundaries. Information includes name of owner; addresses of grantor and grantee; description of property; and date property was transferred to grantor.,,,
85090,Department of Health and Human Services. Division of Substance Use and Mental Health. State Hospital,Utilization review forms,1981-,Chronological by date of review or report,"These records document review of patient records for quality\, utilization\, and staff compliance to various regulations as well as tracking of follow-up reviews. Information includes patient name\, hospital number\, admission status\, type of review status\, date of admission\, summary of findings and date of next review.",Retain for 5 year(s),Private,
85121,Mammoth (Utah). Fire Department,Minutes,i 1912-1923; 1926-1931.,Chronological,"The volunteer fire fighters hold periodical meetings to organize and make arrangements for the local fire department. Minutes includes the new appointments of officers\, finances and budget considerations\, and general business operations.",,Public,
85042,East Layton (Utah). City Commission,Audit reports,i 1964-1979.,Chronological,Financial records for each city office are audited each year as required by law. The audit examines all revenues received by the city and compares them to the city's expenditures to evaluate the operation of the agency's accounting procedures and budgeting process. The audit is usually prepared by a certified public accounting firm.,,Public,
85103,Sunset (Utah),Applications for building permits,i 1953-1955.,Numerical by application number,"Builders must apply for permission to build within the city limits. Application information includes type of building\, location\, square footage\, estimated completion date\, and type of construction.",,,
85122,West Jordan (Utah). Treasurer,General ledgers,i 1962-1980.,Chronological,"These volumes are maintained as a summary of receipts and disbursements by account and fund. Information from subsidiary ledgers transferredato the general ledger are also documented\, as well as accounting adjustments in the form of general entries.",,,
85105,Nephi (Utah),Poll tax register,s 1891.,Alphabetical by last name,An alphabetical listing of those who paid poll tax in the city of Nephi.,,,
85123,West Jordan (Utah). Treasurer,Audit reports,i 1970-1978.,Chronological,"Financial records for each city office are audited annually as required by law. The audit examines all revenues received by the city\, and compares them to the city's expenditures to evaluate the operation of the agency's accounting procedures and budgeting process. The audit is usually prepared by a certified public accounting firm.",,Public,
85138,Eureka (Utah),Estray pound records,undated,Chronological.,"A record book which registers all dogs caught and boarded with the pound. Information includes number of dogs killed by the pound\, notices form Board of Health\, dogs purchased\, and catching records.",Retain permanently,,
85106,Trenton (Utah),Audit reports,i 1958-1975.,Chronological,"Financial records for each city office are audited annually as required by law. The audit examines all revenues received by the city\, and compares them to the city's expenditures\, as an evaluation of the operation of the agency's accounting procedures and budgeting process. The audit is usually prepared by a certified public accounting firm.",,Public,1 microfilm reel
85134,Sunset (Utah),Annual budgets,i 1950-1954.,Chronological,The final annual municipal financial plan approved by the city council for all expenditures of Sunset. The budget is drafted in light of the previous year's estimated budget compared to the actual expenditures.,,,
85153,Bountiful (Utah),Correspondence,i 1957-1978.,Chronological,Incoming and outgoing mail relating to city Administrative functions and matters.,,,
85197,Utah State University,Affirmative action hearings files,1989-,none,"Official complaint files containing complaints\, related correspondence\, reports\, exhibits\, withdrawal notices\, copies of decisions\, and other records as described in 29 CFR 1613.222.",Retain for 7 year(s) after case is closed,Private,
85167,Department of Public Safety. Regulatory Licensing Bureau,Executive correspondence,1982-2012.,Chronological,"Business-related correspondence which provide unique information about agency functions\, policies\, procedures\, or programs. These records document material discussions and decisions made regarding all agency interests\, and may originate on paper\, electronic mail\, or other media. This correspondence is filed separately from program case files\, and project files.",Permanent. Retain for 5 year(s),Public,
85216,Ogden (Utah). City Recorder,Property tax register,s 1869.,Chronological by date.,"This register records the payment of property tax for city lots or farming land in the Ogden area. Information includes name of the owner of the property\, and amount of payment.",,Public,
85258,Salt Lake City (Utah). City Engineer,Air base village tenant files,i 1948-1958.,none,"Records from the air base village located near Salt Lake International Airport. Air base housing was originally organized for World War II\, operations were then taken over by the city. Applications for residence and intent to vacate notifications comprise the majority of the series.",,Private,10 microfilm reels
85214,West Valley City (Utah). Department of Administration,Civil service commission minutes,i 1980-1984.,Chronological,Minutes of the Commission concerning equitable employment of all civil service employees. Topics discussed include testing procedures for the police officers; police promotion and policy; fire department employment policy; and other issues regarding the operation of the commission.,,,
85276,Iron County (Utah). County Recorder,Land records,i 1900-1913.,Numerical by entry number.,A register that lists land within the given county by location. Each section of property has a description and remarks of the surveyor.,Permanent. Retain for 1 year(s),,
85223,Sandy (Utah). Community Development Department,Subdivision review case files,i 1948-1982.,Alphabetical by subdivision name,These case files document the developmental history of subdivision plans submitted to the Planning Commission for compliance review with applicable development ordinances and standards. This includes those that are considered lot/splits (subdivisions smaller than five lots).,,Public,4 microfilm reels
85255,Emery County (Utah). County Auditor,Payroll register,1958-1979.,Chronological thereunder alphabetical by surname of employee.,"Each employee is placed on a payroll register which records the amount of their earnings within a given pay period. The information is broken down into several categories that show federal or state taxes withheld\, worker compensation\, social security\, and other payroll deductions. The record also reflects the net payment to the employee. The register functions as central control for expended payroll funds.",,Private,2 microfilm reels
84386,West Valley City (Utah). Finance Department,Deductions and other earnings register,1980-,none,These are reports by department code used to reference the amount of retirement deducted and other miscellaneous deductions.,Retain for 3 year(s),,
84366,Salt Lake City (Utah). City Recorder,Contracts and agreements,1851-,Chronological,"This is an official record of agreement or method of action between the city and one or more parties which is enforceable by law\, to acquire\, or incure services\, products\, etc. These include name\, date\, description of service to be rendered or terms of agreement\, and authorizing signature. May also include insurance payment and performance bonds\, jobs specification books\, related correspondence.",Permanent. Retain for 20 year(s),Public,
84390,University of Utah (Utah),Final purchase orders,1983-,numerical by invoice number,"These records are used to document the purchase transaction and to notify the department of purchase approval. These records are the Final (paid) Purchase Orders and include all attachments such as invoices\, receipts\, and so forth.",Retain for 4 year(s),,
84359,Salt Lake City (Utah). City Recorder,Bound ordinances,1950-,Chronological,"These are the superseded pages removed from published ordinances of Salt Lake City. They include ordinance\, page number\, and date of revision.",Permanent. Retain for 3 year(s),,
84449,Provo City School District (Utah),Elementary and middle school non-transferred student files,1975-,Alphabetical by student's name,"These are the files of elementary and middle school students who attended school in the Provo School District\, but have moved from the district without having their files transferred. These files contain: schools and years attended\, classes attended\, copies of report cards\, health records\, and test scores. It is the policy of the district when a student transfers from kindergarten through eighth grade that the student's file is sent to the new district. For high school students only a copy of the file is sent.",Retain for 3 year(s) after separation,Private,
84607,Nephi (Utah),Officer's patrol car mileage logs,1984-,Chronological.,"This is a daily account of the mileage and up keep of individual patrol cars. This record includes vehicle number\, mileage\, record of up keep of vehicle\, and signature of officer.",Retain for 2 year(s),Private,
84592,Utah State University,Contract and grant salary spreadsheets,1980-,none,"This series summarizes the employee's yearly salary by monthly totals. The information comes from the payroll computer program. This series contains the same information as the contract salary spreadsheets\, with the addition of contract and grant information. This series is printed out twice a year an is stored in computer binders. This record includes employee's name\, social security number\, salary made per month\, and markings stating that it is a contract or grant.",Retain for 5 year(s),Private,
84602,Utah County (Utah). County Sheriff,Complaint reports,1979-,numerical by case number,"This is a report of calls to the Utah Sheriff's Office concerning minor cases which required no follow-up. This record includes names of complainant\, victim\, suspect\, location and of incident\, name of officer\, and disposition of case.",Retain for 5 year(s),,
84596,Utah County (Utah). County Sheriff,Warrant worksheet files,1978-,alphabetical by name of warrantee,"These worksheets collect all information necessary for use in the processing and serving of warrants by the Utah County Sheriff's Office. This record includes names\, addresses\, phone numbers\, copy of return\, any computer searches (i.e. motor vehicle)\, notes on investigations\, etc.",Retain for 3 year(s),,
84593,Weber State University (Utah),Student schedule scantron form,1982-,none,"This is a ""scantron"" form which is machine readable by a scanner and larger than standard letter size. It is used for the initial registration and subsequent changes in schedules of students enrolled at Weber State. This is the only record of the exact dates on which students make changes to their registration\, including dropping from full time to half time or withdrawing from school completely. At present Weber State does not have this information on its computerized student accounting system. The date on which a student withdraws is important to federally funded programs: Financial Aids\, National Direct Student Loans\, Guaranteed Student Loans\, Veteran's Benefits\, etc. Default or non-compliance in providing this information could cause serious,liability problems for Weber State. The growth rate of this record is approximately 16 cubic feet a year. This form includes student name\, social security number\, address\, telephone number\, sex\, year in school\, complete registration\, courses to be changed or from which student wishes to withdraw\, and the date of each change in schedule.",Retain for 10 year(s),Public,
84638,Salt Lake City School District (Utah). Business Services. Data Processing,Adult school transfer cards,i 1968-,Alphabetical by student's surname,"These are student history cards. They are used to transfer student records to adult education programs. They include:__student's name\, sex\, race\, birth date and place\, parents' names and address\, schools attended and dates\, and information concerning health (i.e._immunization record\, serious illness).",Retain for 20 year(s),Private,
84691,University of Utah (Utah). Medical Center,Hypertension case files: referred care charts,1973-1980.,"Numerical by case file number, thereunder chronological","These are case files of hypertension patients monitored by the University Medical Center from 1973-1980. They form part of a study conducted by the University and are related to record series 84133\, 84869\, 83291\, and 10156 (part of same study) but are filed separately.",,Private,
84604,Nephi (Utah),Incident reports,1970-,numerical by case number,"These reports document police calls which required additional investigation or follow-up. This record includes type of crime\, name\, date of birth\, address\, phone number\, premises where offense was committed\, point of entrance\, type of property\, tools\, weapon or means used\, vehicle used\, date of crime\, crime classification\, day and time occurred\, location of incident\, officer's name\, badge number\, and case number.",Retain for 6 year(s),,
84640,Salt Lake City School District (Utah). Business Services. Data Processing,Student enrollment reports,i 1898; 1916; 1933-1974.,"Chronological, thereunder alphabetical by school",These are reports which were required by the Office of Education in order for them to prepare their own statistical reports for the federal government. The State Office of Education has requested that each school district send in reports comparing the school enrollment with actual daily attendance. The reports are used to report on district enrollment for this purpose. They include actual enrollment (the number of those attending) by each individual school within the district.,Permanent. Retain for 10 year(s),,
84605,Nephi (Utah),Minor case dispositions report,1970-,alphanumerical by case number and incident reports,"This is an itemized report of police calls which did not require any further follow-up. This record includes the location\, date\, time\, type of incident\, persons involved\, disposition\, remarks\, officer's name\, and number\, and case number.",Retain for 6 year(s),,
84657,Salt Lake City School District (Utah). Business Services. Data Processing,Graduates lists,i 1944-2021.,Chronological,"These are lists of graduates from the district's high schools. They are used to verify whether individuals appearing on high school graduation programs actually graduated. As they are also recorded on computer lists and on master files which are kept at the high schools\, these lists are used as a back-up. They include: year\, name of school\, and name of graduate.",Retain permanently,,5 microfilm reels
84659,Salt Lake City School District (Utah). Business Services. Data Processing,Transportation eligibility records,s 1982.,None,"These files contain the results of a one-time study to determine the eligibility of students living within the one-to two-mile radius of their respective schools for bus transportaion. They contain: maps of school boundaries\, results of study on busing costs\, correspondence\, memos and news articles concerning school boundaries and busing students who live over one and one-half to two miles from school. Files also contain copies of laws from the Utah Code and transportation and cost figures.",Permanent. Retain for 7 year(s),,
84669,Provo City School District (Utah),Student attendance class rolls,1920-,Alphabetical by name of school and teacher,"These are the class rolls maintained by each teacher in Provo School District. They are used to record student attendance. The rolls contain teacher's name\, names of students\, name of school and class\, entry date\, exit date\, days of absence\, and sometimes grades.",Retain for 5 year(s),Private,
84790,Provo City School District (Utah),Teachers' personnel files,1900-,Alphabetical by name of teacher,"These are the official personnel files for all teachers employed by the Provo School District. They are used to document employment in the district and for retirement purposes. They contain: the employment application\, teachers' certification\, health records\, employee evaluations\, personnel data\, and other pertinent data.",Retain for 25 year(s) after separation,,
84804,Salt Lake City School District (Utah). Business Services. Purchasing,Inventory cards,i 1958-,Alphabetical by type of products,"These cards are used to maintain an inventory of supplies and equipment previously purchased by the district and their suppliers. The cards include item number\, item description\, names of suppliers\, stock on hand\, and ordering information. The cards will soon become obsolete once the automation of the file has been completed. The automated file is programmed to automatically erase obsolete information from the files once they have become full.",Retain for 3 year(s),,
84764,Sandy (Utah). Parks and Recreation Department,Cemetery records,i 1883-1980.,Chronological by date.,"These records contain information regarding the purchase of grave sites and location of individual burials of the cemetery. Information includes grave sites given by lot\, plat\, and block number; plot deeds or lot ownership records; perpetual care certificates; financial records of cemetery; and burial records or interment registers. A death record may also be included which will list cause of death\, physician\, and undertaker of the deceased. May include maps indicating specific locations of plots.",,Public,1.00 cubic foot 4 microfilm reels
84864,East Layton (Utah). City Commission,Ordinances,1981.,Numerical by ordinance number.,"Ordinances are laws created by the city council. They are enactments which govern and maintain the operation of the city for peace\, benefit\, and regulation of the municipality. Each separate law may carry a penalty or fine and must not conflict with The Utah State Constitution or The United States Constitution. Each ordinance is discussed in open council meetings\, and take effect 20 days after being passed. Ordinances deal with the employment of elected and appointed officials; vehicles and traffic control; water use and allocation; fire and police protection; business and merchant regulation; and the establishment of fees and fines for city services.",,Public,
84806,Salt Lake City School District (Utah). Business Services. Purchasing,Problem requisitions,i 1989-,Numerical by requisition order number,These files contain copies of requisition forms which have had problems in ordering (the item is not available at the time it was ordered or some other problem). These are more carefully watched by the purchasing agent and then are discarded after the order has been filled.,Retain for 6 month(s),,
84894,Sunset (Utah),Resolutions,i 1944-1956.,none,"Resolutions are a course of action or formal statement of a decision made by the city council. The decision may perform the same function as a city ordinance\, but punishments\, fines\, and forfeitures may not be imposed by resolution. Unlike ordinances\, resolutions may become effective without publication or public posting\, but must do so within three months from the date of passage. Topics of resolutions usually deal with establishing water and sewer rates; charges for garbage collection; creating personnel policies and guidelines; passing or defeating proposed budgets for the municipal government; and regulating the use and operation of municipal property.",,Public,
84890,Eureka (Utah),Warrant register,i 1906-1949.,Chronological,"This register is a numerical listing of checks or warrants issued by each department within the office. Information includes vendor number\, name\, date of payment\, invoice number (or purchase number)\, account debit\, description of expenditure\, amount of check\, and authorizing signatures. This register documents the payment of any bills or other expenses.",,,
84892,West Valley City (Utah). Department of Administration,Resolutions,i 1985-1986.,Chronological.,"Resolutions are a course of action or formal statement of a decision made by the city council. The decision may perform the same function as a city ordinance\, but punishments\, fines\, and forfeitures may not be imposed by resolution. Unlike ordinances\, resolutions may become effective without publication or public posting\, but must do so within three months from the date of passage. Topics of resolutions usually deal with establishing water and sewer rates; charges for garbage collection; creating personnel policies and guidelines; passing or defeating proposed budgets for the municipal government; and regulating the use and operation of municipal property.",,Public,
84961,Pleasant Grove (Utah),City Council minutes,1885-,Chronological.,The city and town council minute book was created as the official record of the city council meetings. Handwritten entries were usually made by the city clerk in meetings that were held on a regular basis. Special meetings were scheduled as needed. Typical entries contain information about budgeting and finance; city ordinances; business and professional licensing procedures; police activities; and improvements in public service such as street repairs.,Retain permanently,Public,
85054,Office of Asian Affairs,Asian cultural files,i 1983-1989.,None,"These files document the cultural interests and activities of the Director of Asian Affairs and the Asian communities in Utah. Under new leadership in 1989\, the administrative emphasis of the division has moved away from cultural development and toward industrial development. These files include correspondence\, pamphlets\, newspaper clippings\, and other general types of information about athletic events\, festivals\, women's issues\, workshops and conferences\, awards ceremonies\, civil rights activities\, Asian arts\, university activities relating to Asian Affairs\, Asian Sister Cities (Keelung City\, Taiwan and Kiangsu Province\, People's Republic of China)\, proposals for tourism\, neighborhood,associations\, bilingual education\, and files regarding several of the specific ethnic communities in Utah (Chinese\, Cambodian\, Polynesian\, Hmong\, Japanese\, Thai\, Korean\, Filipino\, and Pacific Islanders).",,Public,
85051,Ogden (Utah). City Council,Petitions,i 1912-1939.,Chronological,"Requests from individuals\, groups\, or businesses within the community\, based on issues or concerns are brought to the city council in the form of a petition. The council debates the petition either votes on the proposal or refers it to the proper department for further study.",,,
85085,Ogden (Utah). Mayor,Surveyor plats,s 1882.,Numerical according to plat number.,"Each block of the city is mapped out showing what property is occupied by business and residential owners. Plats allow the city to zone and coordinate property\, and they also provide information for future city plans.",,Public,
83977,Department of Workforce Services. Unemployment Contributions Section,Current quarter wage data file,1986-2019.,Numerical by batch number.,"This record documents current quarter total wages paid by employers. It includes the employer's number and name; and the employee's name\, social security number and wages. This information comes to Workforce Services in many formats. These include Department of Workforce Services form 3-H or 3-C; an employer's computer generated listing of employees; a handwritten document; diskette; e-mail; internet; or on employer magnetic tape. Wage data is scanned on an optical scanner\, and processed into the mainframe computer file. Wage data sent on magnetic tape diskette\, e-mail\, and internet is loaded directly onto to the mainframe; Tape is maintained long enough to ensure transfer to the on-line system; and returned to the employer.",Retain for 3 year(s),Exempt,
84000,Department of Workforce Services. Unemployment Contributions Section,Wage random update batch book,1985-2019.,"Alphabetical by program type, thereunder numerical by batch.","This is a batch book maintained by the data entry unit to log in the date\, the batch number and the operator entering the data as well as the individual who may have balanced or verified the accuracy of the information entered. The Wage Random Update data entry process is the mode to add to or correct the wage information on the master file.",Retain for 3 year(s),Public,
84008,Board of Education. Office of Education. Internal Accounting,Summary by vendor,1980-,Alphabetical by vendor name,This COM report takes the approved list of vendors that is provided by State Purchasing and breaks out only those vendors that are presently utilized by the Education Department.,Retain for 5 year(s),Public,
84011,Board of Education. Office of Education. Teaching and Learning,Robert C Byrd scholarship files,1987-,"Numerical by congressional district, thereunder alphabetical by student name","This record series comprises the set of applications for Robert C. Byrd honors scholarship program. The scholarship program exists under the authority of the United States Department of Education and is administered in Utah by the Certification Section of the State Office of Education. Rules governing eligibility for these scholarships and application procedures may be found in 34 CFR 654\, but generally the program exists in order to provide funds to outstanding high school students seeking a college or university education. The files include the application form\, copies of warrants showing payments to the individual\, a letter from the college attesting to the completion of coursework\, and the selection criteria used for the particular year.",Retain for 7 year(s),Public,
84042,Emery County (Utah). County Recorder,Abstracts records,i 1887-1973.,"Numerical by book number, thereunder by page number","The county recorder creates abstracts that contain the history of property ownership by providing a true chain of title by geographical location. They contain the date and character of instrument\, book and page number where instrument was recorded\, entry number of instrument\, and legal description.",,Public,1 microfilm reel
84069,Department of Workforce Services. Adjudication Division,Civil and criminal litigation files,1963-,Alphabetical by appellant surname.,"This record documents civil and criminal litigation cases involving Employment Security. It contains all correspondence\, forms\, findings of fact\, preliminary and appeal decisions\, and any other forms\, paperwork\, etc. pertaining to the case. This record is used for reference on similar cases.",Retain for 10 year(s) after case is closed,Public,
84048,Piute County (Utah). County Recorder,Deeds,i 1931-1997.,"Numerical by book number, thereunder by page number","These are recorded copies of various types of deeds registered with the county recorder that show land ownership. Types of deeds may be sheriff\, administrator\, quit claim\, guardina\, probate\, mayor and trust deeds. Information recorded includes entry number; date of deed; names of grantor and grantee\, legal description of property; consideration given for porperty; signatures; and date recorded.",,,1 microfilm reel
84061,Department of Workforce Services. Adjudication Division,Workforce Appeals Board case files,i 1968-,Numerical by case number.,"These case files document the Workforce Appeals Board appeals process. Unemployment compensation claimants or employers paying unemployment taxes may appeal their cases beyond the Appeals Referee to the board. It contains all documentation compiled before the board appeal takes place. Included are the initial eligibility determinations of claimants\, liabilities of employers\, briefs\, facts and findings\, correspondence\, Appeals Referee decisions\, etc.\, as well as transcripts of the Workforce Appeals Board hearings and copies of the decisions rendered by that body.",Retain for 10 year(s),Private,
84090,Wayne County (Utah). County Recorder,Mining records,i 1892-1976.,"Numerical by book number, thereunder by page number","Mining records are kept by the county recorder for the purpose of monitoring and registering mining claims and operations. These records are subdivided into several subseries\, which focus on different stages of the mining industry. The record of mining locations show name of claim and locations; legal description of claim; and the mining district. Proof of labor registers records the work performed on each mine annually by each worker. Placer location notices show name and description of claim. Mining deeds record information affecting the title to the mining property; and abstract of mines records instruments affecting title to patented mining claims which include type of instrument filed with the county recorder.",,,
84127,Retirement Office. Division of Employees Group Insurance,Medical checks (warrants),1989-,numerical,"General Retention Schedule of 1988\, Section 6-45.",Retain for 5 year(s),Private,
84124,Department of Workforce Services. Unemployment Contributions Section,Statement of expenditures for unemployment compensation,1984-2019.,Chronological.,"This is a Federal reporting form which documents funds expended to pay unemployment compensation to former Federal employees and ex-servicemembers. This form indicates total funds transferred from Washington\, D.C. and total funds paid for the quarter by Utah's Employment Security operation. Up until 1988\, this was a monthly report; it is currently a quarterly report.",Retain for 5 year(s),Public,
84150,Wasatch County (Utah). County Clerk,Bounty record,1911-1931.,Numerical by certificate number,"This volume documents the payment of state and federal bounties for the killing of various predatory animals. It includes: the certificate number; date issued\, to whom issued\, address\, fund\, total amount paid\, column listing predator\, number of animals\, and amount collected per type of bounty (bear\, mountain lion\, cougar\, grey wolf\, coyote\, lynx\, wild cat); and name of person signing corroborative affidavit.",,Public,
84112,Department of Workforce Services. Unemployment Insurance Division,Unemployment eligibility decision/overpayment case files,1989-,Alphabetical by client surname.,"This record documents the investigation process used to determine whether or not a claimant is eligible to receive unemployment and properly paid. These files may contain form 606 or 615C Employer Reports; forms 615C\, 680T\, or 680G\, Claimant Statements; form 615C\, written decisions\, as well as any other paper work or correspondence used to document the eligibility decision or overpayment of benefits. After three months\, these records will be imaged.","Retain for 8 year(s) or until administrative value met, whichever is greater",Private,
84147,Wasatch County (Utah). Probate Court,Guardians and executors record book,1885-1894.,Chronological,"This volume contains probate forms completed by the court clerk concerning the appointment of guardians for minor children for estates where deceased had a valid will. It contains: orders appointing guardians\, letters of guardianship\, and orders appointing appraisers. All forms include the name of the estate\, name of minor\, name of judge\, and date. The book is identified as Book 2. It includes an incomplete alphabetical index containing name of estate and page number.",,Public,
84173,Juab County (Utah). County Recorder,Lien registers,i 1880-1984.,"Numerical by book number, thereunder by page number","Liens are kept by the county recorder to register instruments affecting property of a debtor if a creditor holds or sells that property liens serve as security or payment of a debt.,The record indicates entry number; name and address of person filing lien; nature of the lien; signature of person giving lien; certification of notary public; date recorded; and signature of county recorder.",Permanent. Retain for 1 year(s),,
84149,Wasatch County (Utah). County Clerk,Official bonds record books,1906-1948.,Numerical by entry number,"These two volumes contain forms completed by each elected and appointed county official required to post a bond. They include: the name\, city\, county\, amount of bond\, date of election or appointment\, office elected or appointed\, signature of the official\, a signed oath of office\, date\, and signature and notary seal. The first volume (1906-1925) also contains holographic copies of bonds.",,Public,
84184,Utah County (Utah). County Recorder,Lien registers,i 1896-1948.,"Numerical by book number, thereunder by page number","Liens are kept by the county recorder to register instruments affecting property of a debtor if a creditor holds or sells that property liens serve as security or payment of a debt.,The record indicates entry number; name and address of person filing lien; nature of the lien; signature of person giving lien; certification of notary public; date recorded; and signature of county recorder.",,,
84126,Utah State Retirement Office,Employees index cards,1937-,alphabetical by name,"This is a file that provides a summary of an individual's history on the system. Also provides information to calculate redeposit amounts after returning to public employment\, and determine eligibility and benefits. Includes employment history\, termination date\, refund amount\, refund date\, address\, date of birth\, occupation\, and Social Security number.",Retain for 60 year(s),Private,
84179,Utah County (Utah). County Recorder,Auditor's tax deeds,i 1910-1942.,"Numerical by book number, thereunder chronological","When property was sold for delinquent taxes\, the deed on the land would be entitled auditor's tax deeds. The tax assessment was made by the county auditor but the deed was registered with the county recorder. These are recorded copies of the deed at the time of the sale of property. Information includes name of property owner at the time of assessment; legal description of property; dates of instrument and sale of property; entry number; amount of taxes\, costs\, interest\, and penalties; date and time of recording; and signatures of county auditor and witnesses.",,,
84189,Utah State Tax Commission,Closed appeal hearing transcript files,1981-,chronological,"This is a record of verification of the proceedings of the appeals hearing. Includes appellant name and address\, respondent\, date\, time\, and place of hearing\, transcripts of hearing\, certification or transcript\, signature\, title\, license number of the court recorder.",Retain for 3 year(s) after case is closed,Private,
84221,Dept. of Employment Security. Legal Services,Supreme Court case log,1939-1997.,Alphabetical by appellant surname,"This record is an alphabetical log of cases filed with the Utah Supreme Court. It contains the appellant name\, Supreme Court case number\, the date the appeal was filed to the Court\, issue before the Court\, decision rendered by the Court\, and the Supreme Court decision date.",Permanent. Retain for 1 year(s),Public,
84174,Juab County (Utah). County Recorder,Powers of attorney,i 1884-1938.,"Numerical by book number, thereunder by page number",This record shows the authorizing of legal power for parties involved in land acquistions. Information includes date of the instrument; names of grantor and grantee; powers granted; acknowledgment; date recorded; and signatures of grantor and county recorder.,Permanent. Retain for 1 year(s),,
84186,Utah County (Utah). County Recorder,Abstracts records,undated,"Numerical by book number, thereunder by page number","The county recorder creates abstracts that contain the history of property ownership by providing a true chain of title by geographical location. They contain the date and character of instrument\, book and page number where instrument was recorded\, entry number of instrument\, and legal description.",Retain permanently,,
84282,University of Utah (Utah),"Vouchers, warrants, checks",1983-,"Numerical by number (voucher, warrant, check)","These records are used to monitor financial transactions for the university's accounts payable section. The vouchers represent promise of payment to vendors. Includes checks\, invoices\, and so forth.",Retain for 7 year(s),Public,
84295,Salt Lake City (Utah). Department of Public Works. Division of Engineering,Engineering automated retrieval system,1986-,none,"This automated system contains data on city engineering projects. The system was created to speed the retrieval of engineering data for reference purposes. It contains: date project started\, project name and number\, address\, status of project\, nature of project\, status of project\, name of contractor\, and completion date. This information may be assessed by any or all of the following: date\, project number\, project name\, and address key or subject. This information is stored on hard disk and is backed up daily\, weekly\, and monthly.",Retain for 1 year(s),,
84355,Salt Lake City (Utah). City Recorder,Hearings record,1982-,none,"This is a record of the proceedings of specific hearings requested by the public for various reasons including licensing\, the denial of licenses (for business\, liquor\, taxi) revocation of business license\, or special hearings called by the Mayor or City Council. The record includes minutes\, tape recordings\, and related correspondence.",Permanent. Retain for 3 year(s),,
84352,Salt Lake City (Utah). City Recorder,Mayor's report,1981-,Chronological,"This is a weekly accounting to verify action taken by the Mayor on documents requiring his approval. It consists primarily of contracts an agreements signed\, but may also include revocable permits\, easements\, policies/procedures\, and religious/charitable solicitation applications. These reports include departments involved\, date approved\, name and address of persons or business\, type of action taken and reason for actions.",Permanent. Retain for 5 year(s),,
84397,University of Utah (Utah),Student loans: promissory notes,1983-,numerical by student number,These records are the promissory notes of student loan records. They are used to keep track of student loan transactions at the university.,Retain for 5 year(s),Private,
84306,Department of Health and Human Services. Community Health and Well-Being. Division of Population Health. Office of Communicable Diseases.,Toxic shock syndrome patient computer data base file,1976-,Chronological,"As stated in the Utah Code [UCA 26-6] of Communicable Disease Rules\, these files are used to collect and maintain detailed medical records on suspect and confirmed TSS cases for epidemiological investigations\, research\, and historical and legal purposes. As stated in the Utah Code of Communicable Disease Rules\, the Department of Health uses this information to help protect the public health and control and prevent disease. Includes information from Toxic Shock Syndrome Worksheet and information from complete 1980 case/control study used in litigation nationwide. Information from the Toxic Shock syndrome Worksheet includes case number; report date; date patient was interviewed; patient's name\, address\, telephone number\, age\, sex\, race\, date of birth\, date of illness\, place and date of hospitalization\, and personal physician; information on menstruation; symptoms; type\, brand\, and use of sanitary napkins; medications; lab results; and blood pressure. This is a data base that is only a,stand alone unit and used as a reference and information base at the present time.",Retain permanently,Exempt,
84333,Weber State University (Utah),Student financial aid records,1970-,Alphabetical by student name,"These files are used to monitor the financial aid process for the college. Includes loan applications\, SARs (Student Aid Reports)\, award letters\, copies of student tax returns\, verification worksheets\, and check stubs. These records contain only paid or cancelled loans.",Retain for 3 year(s),Private,
84357,Salt Lake City (Utah). City Recorder,Historical landmark files,1982-1990.,none,"These files record the designation of historic landmarks\, sites\, or districts by the Historic Landmark Committee\, approved by the City Council and officially adopted by ordinance. SLC Ordinance 51-31-1 thru 14\, UCA 11-18-4. This record includes a history of the building or property\, documentation of decisions\, legal description of property\, maps of plat and ant related correspondence.",Permanent. Retain for 3 year(s),,
84348,Salt Lake City (Utah). City Recorder,Employee disclosure statements,1981-,"chronological, thereunder alphabetical by category","This is a city wide form which all employees of the Salt Lake City Corporation must fill out to disclose business activities. The form is required by City ordinance and must be updated annually. It includes name\, date\, position\, city department employed\, and business affiliation.",Retain for 5 year(s),,
84369,Salt Lake City (Utah). City Recorder,Policies and procedures,1981-,Numerical by number,"This is a record of the city's policies and procedures which provide information to city departments outlining responsibilities and guidelines on administrative policies\, operational procedures\, rules\, and regulations. The policies and procedures are divided into four categories: policy\, executive order\, procedural order\, executive or administrative memo\, and special order. These include type of policy\, effective date\, title\, description of policy\, assigned number\, definition purpose with appropriate signatures of approval\, and an index.",Permanent. Retain until superseded,,
84595,Utah County (Utah). County Sheriff,Civil day books,1978-,Chronological,"This is a record of all civil papers processed and served by the Utah County Sheriff's Office. Information is recorded in large hardbound books which are assigned case numbers. Enteries are indexed by name. These books include names of plaintiff and defendant\, fees paid\, addresses\, dates\, and type of civil paper served.",Retain for 10 year(s),,
84392,University of Utah (Utah),Numeric purchase orders,1983-,Numerical by purchase order number,"These records are used to document the purchase transaction and to notify the department of purchase approval. They consist of the front page of the Final Purchase Order and are apparently used as an index\, access point\, or as a means of quick verification by Accounts Payable.",Retain for 4 year(s),,
84661,Department of Financial Institutions,Third-party payment license application files,1983-,Alphabetical by name,"These files document the issuance of licenses to financial corporations who\, upon proving a net worth of one million dollars\,are allowed to issue money orders\, traveler's checks\, and other forms of third-party payment in Utah. Information in the file assists the agency in annual license renewal. Licensing is required for the protection of purchasers of third-party payments. The files include a copy of the license (name of vendor\, date of commencement\, date and place of incorporation\, signature of commissioner\, date signed); application for license (name and address of applicant\, incorporation date and date admitted to do business in Utah\, signature of applicant\, notarized affidavit\, notary signature and seal); letter of,renewal of license; receipt of annual application fee; annual audited financial statements showing networth of one million dollars; and a copy of continuation certification (date of receipt of renewal request).",Retain for 1 year(s) after expiration of permit or license,Public,
84445,Weber State University (Utah),Search Committee deliberation files,1986-,Alphabetical by applicant's name,"These records document the activities of the Search Committee which seeks and screens candidates for administrative positions at Weber State College. Includes applications\, resumes\, committee minutes and history\, letters of acceptance\, letters of rejection\, and other correspondence between the committee and the candidate.",Retain permanently,Protected,
84544,Orem (Utah). Department of Public Safety,First incident report,1979-1985.,Numerical by incident number,,,Public,
84590,Utah State University,Personnel activity reports,1980-,chronological,"This series documents the usage of employee work time used by this office. This is in compliance with federal rules because federal funds are used in this office. An ""assignment monitor"" is also filed with this series which compares an employee's projected efforts to the actual efforts performed\, to see if the employee's workloads have shifted. These reports include employee's name\, social security number\, department\, supervisor's name and title\, date\, and a description of how the employee's time is used - which is expressed in percentages.",Retain for 5 year(s),Private,
84594,Utah County (Utah). County Sheriff,Criminal history cards,1976-,Alphabetical by name of individual,"This card index records all arrests\, citation\, and jail bookings by the Utah County Sheriff's Office. This is a card file summary of contents of Sheriff's Case Files. These files include misdemeanor and felony arrest records of individuals arrested by the Utah County Sheriff's Office or booked into the Utah County Jail\, which contain the name address\, social security number\, phone number\, date of birth\, marital status\, religion\, employer\, occupation\, education\, description\, date and time of arrest\, names of arresting officer\, prisoner\, Utah Bureau of Criminal Investigation\, and Federal Bureau Investigation numbers and current status of prisoner.",Retain for 80 year(s) after date of birth or until final action,,
84631,Provo (Utah). Parks & Recreation Department,Cemetery administrative records,i 1895-1975.,Chronological,"These records contain information regarding the purchase of grave sites and location of individual burials of the cemetery. Information includes grave sites given by lot\, plat and block number; plot deeds or lot ownership records; perpetual care certificates; financial records of cemetery; and burial records or interment registers. A death record record may also be included which will list cause of death\, physician\, and undertaker of the deceased. May include maps indicating specific locations of plots.",,Public,
84453,University of Utah (Utah),Donor records,1975-,none,"These records include identification of donor\, goods\, services or money donated and restrictions thereon.",Retain permanently,Private,
84242,Logan (Utah). City Council,Resolutions,1903-,Numerical by resolution number,"These are formal statements of a decision\, or expression of opinion put before or adopted by the city council. They may perform the same function as an ordinance. Resolutions may include the following: establishing water and sewer rates\, charges for garbage collection and fees charged for municipal services\, establishing policies and guidelines\, and regulating the use and operation of municipal property (UCA 10-3-717 (1997)).",Retain permanently,Public,
84261,Sevier County (Utah). County Recorder,Fee and entry books,1888-1938; 1970-1978; 1985-,Numerical by entry number,"These books record all legal instruments filed with the county recorder. A record of any fee is attached if assessed for services by the county. Information includes fees collected\, date and person filing legal instrument; entry number; type of instrument; date recorded; description of property (if involved); volume and page where instrument was recorded; names of interested parties; and consideration for property.",Retain permanently,Public,4 microfilm reels
84257,Duchesne County (Utah). County Recorder,Mortgages,i 1872-1977.,"Numerical according to book number, thereunder by page number.",Mortgages are recorded with the county recorder to show a property title as security on a loan. Information includes entry number; date of mortgage; names of mortgagor and mortgagee; amount of mortgage; legal description of property; terms of mortgage; and signature of mortgagor; certification of notary public; date recorded; and signature of county recorder.,,Public,
84273,Department of Workforce Services. Adjudication Division,Lower authority appeals case file index,1938-1988.,Alphabetical by claimant or employer name.,"This is an alphabetical index to the Lower Authority Case Files (series 84114). This index is used to locate Lower Authority Case Files when the case number is not known. The index contains claimant or employer names\, claimant social security or employer identification numbers\, and appeals case numbers.",Retain permanently,Private,
84284,School and Institutional Trust Lands Administration,Timber land application and purchasing agreement files,1896-,Alphanumerical by permit.,"These records are used to document permits issued to harvest timber on state land and the leasing of state timber land. Includes correspondence\, lease agreements\, cash receipts and supporting documentation\, amendments to timber applications\, applications of notice of timber sales\, affidavit of publication\, newspaper clippings of sales\, and some publications by the United States Department of Agriculture.",Permanent. Retain until administrative need ends,Public,
84263,Weber County (Utah). County Recorder,Fee and entry books,i 1978-1982.,"Alphabetical by book letter, thereunder numerical by page number","These books record all legal instruments filed with the county recorder. A record of any fee is attached if assessed for services by the county.,Information includes fees collected\, date and person filing legal instrument; entry number; type of instrument; date recorded; description of property (if involved); volume and page where instrument was recorded; names of interested parties; and consideration for property.",,,
84296,Salt Lake City (Utah). Department of Public Works. Division of Engineering,Contract and specification books,1880-,Numerical by project number,These books contain guidelines for individual construction projects. They include: an outline of material requirements and an explanation of materials and manufactured items depicted on related drawings. They are used for reference purposes.,Retain for 5 year(s),,
84287,State Board of Land Commissioners,Experimental wells case subject files,1902-1944.,Alphabetical by subject,"This record series was used to keep track of experimental wells drilled in various localities throughout the state to determine the availability of irrigation water. Includes correspondence regarding experimental wells\, Annual Report of Sevier River Water Distribution for the Year 1935 (bound)\, newspaper clips of public notices\, protests of applications presented to the State Engineer\, minutes of the Land Board\, financial correspondence regarding applications for water rights\, office procedures\, miscellaneous expenditure vouchers\, correspondence of several reservoir companies\, and records of ten experimental wells regarding bids\, location\, and well leases.",,Public,
84365,Salt Lake City (Utah). City Recorder,Resolutions,1872-,Numerical by resolution number,"These are formal statements of a decision or expression of opinion put before or adopted by the City Council. Included is the following information: the resolution number\, the date\, text of the resolution\, and any authorizing signatures.",Permanent. Retain for 3 year(s),Public,
84297,Salt Lake City (Utah). Department of Public Works. Division of Engineering,Action orders and index files,1982-,Chronological,"These files contain copies of requests or complaints received by the Community Affairs Office from citizens and are passed on to the division. These requests or complaints concern drainage problems or street conditions which require an investigation or study and response. These forms contain assigned number; date; time; name\, address\, or phone number of complainant; description of action required; description of action taken; date action taken; whether complainant notified; how\, time\, and signature of responding person.",Retain for 5 year(s),,
84316,Utah State Tax Commission. Economic & Statistical Unit,Taxable retail sales and purchases report,1981-,Chronological.,"These are annual reports of Utah gross retail sales and purchases. They are produced to provide a review of retail sales for governmental or private enterprise economic managers. UCA 59-1-210 (24)\, 1990\, requires the Tax Commission to compile and publish statistics relating to taxation in the state of Utah. The report includes various statistical manipulations\, such as the distribution of shoes retailed by industry and/or classified by city and county. The first section outlines an analysis and summary of the data. This report is added quarterly as part of a computer spread sheet program; at the end of the fourth quarter this report becomes the annual report. Most fourth quarter volumes include calendar year-end statistics.",Permanent. Retain for 5 year(s),Public,2.00 cubic feet
84356,Salt Lake City (Utah). City Recorder,Charitable and religious solicitation files,1982-1987.,"chronological, thereunder alphanumerical by category","These files document the process of obtaining a permit for religious or charitable solicitations within Salt Lake City. These files include applications\, related correspondence\, and additional information regarding solicitor\, which provides\, the name of the solicitation\, address\, list of responsible individual to contact\, and the purpose and motive for solicitation.",,,
84378,Salt Lake City (Utah). Mayor : Mendenhall,"""Celebrate the city"" program celebration file",1989.,none,"This file documents the ""Celebrate the City"" activities held in connection with the rededication of the City and County Building. On April 29 and 30\, 1989\, the city and county building was officially opened after being closed for restoration since November 1986. This file includes: an invitation to the celebration listing activities; a booklet titled ""451 Washington Square"" (summarizing the history of the building and restoration); a program for the opening ceremonies on April 29; a copy of Mayor Palmer DePaulis' address; an inventory of the contents of the 1892 City and County Building time capsule; a foldout of the City and County Building showing names of workmen involved in the restoration; and ""Children Celebrate the City"" (a,coloring book for children on the building).",Permanent. Retain for 1 year(s),,
84347,Salt Lake City (Utah). City Recorder,Records index,1982-,none,"This is a computer index to ordinances\, resolutions\, contracts\, agreements\, council minutes\, petitions\, policies\, deeds\, easements\, and all other official documents filed in the Recorder's Office. There are four separate indexes which list by name\, category\, department\, and index number. Each index contains three calendar years of information. The index is updated daily and printouts are received monthly. This index includes name\, file number\, subject matter\, project number\, legislative history\, and retention period.",Retain permanently,Public,34 microfilm reels
84358,Salt Lake City (Utah). City Recorder,Unsuccessful bids (specification books),1982-,none,"These are specification books for projects let out for bids\, where a contractor was unsuccessful in a bid attempt. These include job specification (the location\, type of building\, type of material necessary) and the contractor's estimate of cost to complete the project",Retain for 8 year(s),,
84368,Salt Lake City (Utah). City Recorder,Real estate records,1850-,Alphabetical by calendar year,"These are deeds and easements which contract the transfer of public or private property in the course of public or private property in the course of public business. These records include name\, type of property transaction\, date approved by mayor\, legal property transaction\, amount of funds involved\, reasons for action\, any stipulations involved\, date of transaction\, appropriate signatures and notarizations; associated correspondence; and map or plat of area involved.",Permanent. Retain for 3 year(s),,
84394,University of Utah (Utah),Campus orders,1983-,numerical by purchase order number,These records are used to request the transfer of funds between university departments for services rendered or materials purchased. They are similar to Interdepartmental Transfers (GRS 88:6:26) used by other state agencies.,Retain for 3 year(s),,
84454,University of Utah (Utah),Placement center files to assist students in job market,undated,none,"These files include student record letters of recommendation\, and test results\, job qualifications.",Retain for 10 year(s),Private,
84542,Provo City School District (Utah),Foreign students cumulative student files,1978-1989.,"Chronological, thereunder alphabetical by student's name",,Permanent. Retain until separation,Private,
84598,Utah County (Utah). County Sheriff,Jail release files,1980-,Numerical by case number,"These files contain all reports generated by the booking of an individual in the Utah County Jail. They contain booking sheets\, personal property forms\, incident reports\, bail commissioner's release forms\, inmate progress reports\, release of information consent form\, booking procedure check list\, medical screening\, and appropriate court papers which provide the name\, address\, description\, religion\, social security number\, phone number\, date of birth\, marital status\, occupation of individual bing booked in the Utah County Jail\, description of crime and disposition of the case\, names of arresting officers\, list of personal property on individual at time of booking\, and any medical tests taken.",Permanent. Retain for 5 year(s),,
84451,Ogden (Utah). City Treasurer,Building rental agreements,1970-,none,These are agreements between citizens to the use of public schools for community activities during non-school hours.,Retain for 5 year(s),Public,
84591,Utah State University,Contract with grant funds salary spreadsheets,1982-,none,"This series summarizes the employee's yearly salary by monthly totals. The information comes from the payroll computer program. This series is printed out twice a year and is stored in computer binders. This record includes employee's name\, social security number\, and salary made per month.",Retain for 3 year(s),Private,
84670,Provo City School District (Utah),Student cumulative record,1987-,"Chronological, thereunder alphabetical by name of student","These files contain information on students attending school in the Provo School District. They contain the copies of achievement test scores\, copies of report cards\, health records\, and immunization cards.",Retain for 1 year(s) after separation,Private,
84606,Nephi (Utah),Officer's daily logs,1978-,chronological,"This is a report of the daily activity of individual police officers. This record includes officer's name\, date\, shift\, complaint number\, time received\, time of arrival\, time completed\, type call\, address\, and notes/disposition.",Retain for 2 year(s),,
84633,Orem (Utah). Public Works,Cemetery records,undated,Chronological,"These records contain information regarding the purchase of grave sites and location of individual burials of the cemetery. Information includes grave sites given by lot\, plat\, and block number; plot deeds or lot ownership records; perpetual care certificates; financial records of cemetery; and burial records or interment registers. A death record may also be included which will list cause of death\, physician\, and undertaker of the deceased. May include maps indicating specific locations of plots.",Permanent. Retain for 1 year(s),Public,
84667,Department of Corrections. Adult Probation and Parole. Region 3. Administration and Salt Lake Office,Bonneville community correctional center resident case files,1981-,"Chronological, thereunder alphabetical by offender's surname","These records document the history of each resident of a community correctional center. Some of the documents are produced by other agencies prior to the resident's arrival\, such as pre-sentence investigations and psychological reports. The records are used to manage and administer the resident's program. Information includes face sheet\, judgment and commitment order\, pre-sentence investigations\, chronological notes\, progress reports\, employment verification/worksheets\, leave-time forms\, sponsor application\, program agreement/contract\, case plan\, checking account/financial information\, release of information forms\, discharge summary\, disciplinary/incident reports\, classification/risk assessment\, and psychological evaluations.",Retain for 10 year(s) after separation,Public,
84660,Salt Lake City School District (Utah). Business Services. Data Processing,High school realignment boundary records,i 1987-1988.,None,"These are the files of the division's former director who served on the Boundary Realignment Committee. They were used to study the various proposed new high school boundaries after the closure of South High School. They include maps of proposed boundaries and information concerning the closing of South High School\, and the economic\, social\, and academic background of high school students in the district.",Permanent. Retain for 1 year(s),,
84765,Syracuse (Utah),Cemetery records,i 1966-1967.,Chronological.,"These records contain information regarding the purchase of brave sites and location of individual burials of the cemetery. Information includes grave sites given by lot\, plat and block number; plot deeds or lot ownership records; perpetual care certificates; financial records of cemetery; and burial records or interment registers. A death record may also be included which will list cause of death\, physician\, and undertaker of the deceased. May include maps indicating specific locations of plots.",,Public,
84767,Salt Lake City School District (Utah). Business Services. Purchasing,Bid files,i 1970-1976; 1980-,Alphabetical by name of product or project being bid,"These files relate to obtaining goods or services through the bidding process. The files include:__bid forms\, specifications\, correspondence\, the authorizing signature of the superintendent or board\, and bid summary sheets.",Retain for 5 year(s),,
84768,Salt Lake City School District (Utah). Business Services. Purchasing,Requisitions,i 1976-1980; 1985-,Alphabetical by school and department name,"These are requests from schools or departments within the district for goods or services. They include requisition number\, date\, name of school or department making request\, item or service to be supplied\, approval\, and date ordered.",Retain for 3 year(s),,
84813,Salt Lake City School District (Utah). Business Services. Purchasing,Price quotation records,i 1985-,Alphabetical by name of vendor or goods supplied,"These records relate to the bid process for obtaining goods or services. Price quotations are given by venders and other companies estimating the cost of their services to the school district. The records include quote forms\, correspondence\, purchase orders and other items of information.",Retain for 5 year(s),,
84755,Hooper (Utah),Burial-transit permits,1958-1966.,Chronological.,"This application is used to obtain a permit to allow the removal of burial remains in accordance with UCA 26-2-17(3) (1995). It includes death certificate number\, deceased's name\, birth date\, birth place\, death date\, place of death\, name of next of kin or other person authorizing disposition\, disposition (burial\, cremation\, or other)\, funeral home\, address\, license number\, name of person issuing permit\, date issued\, registrar's signature\, how body was disposed (burial\, cremated\, other)\, date permit issued\, cemetery name\, place\, county\, state\, and signature of person in charge.",,Public,
84808,Salt Lake City School District (Utah). Business Services. Purchasing,Personnel records,i 1981-,Alphabetical by name of employee.,"These are personnel files for the division's employees. They are used for reference purposes. These files include the basic employee information of name\, date of birth\, address\, telephone number\, job application\, letters of commendation\, transcripts\, pay and leave history\, work performance and job evaluations.",Retain until separation,,
84802,Salt Lake City School District (Utah). Business Services. Purchasing,Purchase orders,i 1974-1980; 1985-,Alphabetical by vendor or product name,"These are orders issued to vendors to supply specific goods or services to the district at a given price. The purchase orders include the name of the school or department ordering\, the name of the supplier\, the amount ordered\, cost\, and date.",Retain for 2 year(s),,
84811,Salt Lake City School District (Utah). Business Services. Purchasing,Petty cash checks,i 1984-,Chronological,"These files document the issuance of checks for purchases and business transactions under $100.00. The files include the check payment order form (the names of the individuals involved in the transaction\, accounting information\, description of the item or items purchased) and a copy of the check.",Retain for 3 year(s),,
84872,Orem (Utah). Administrative Services,Special improvement bonds,undated,Numerical by bond series number.,"Bonds are sold to fund a specific municipal improvement or building project. The governing body of the municipality levies the assessment based on an ordinance or resolution. To obtain a bond bids are received and reviewed. The bonds are sold at a set price and mature within a given time period as they accrue interest. Information includes state\, county and city that issues the bond; series number and date; amount of the bond; legal stipulations and rate per annum; and the mayor and city recorder's signatures. The debt must apply to projects within the lawful limits of the city according to law.",Permanent. Retain for 1 year(s),,
84748,Utah.$bPersonnel Review Board,Classification grievance case files,1983-1988.,Chronological,"These are the findings reflecting the panel's judgments regarding classification grievances. The reports deal with individual state employees who grieved issues such as job title\, grade level or step\, mis-classifications and other related issues. Classification grievances are handled by the Department of Human Resource Management effective July 1988.",Permanent. Retain for 3 year(s),Public,
84750,Murray City School District (Utah),Payroll registers,1896-,"Numerical by location code, thereunder alphabetical by name","This computer printout is a complete record of the payment of all district employees. It is printed semi-monthly and sometimes more often for special payments. Classfied employees are paid semi-weekly and certified employees are paid monthly. The district is on the Office of Education computer system. This report includes the location code\, name of employee\, marital status\, number of exemptions\, pay status\, phone number\, check number\, social security number\, regular rate\, regular hourly rate\, other rate\, other hours\, other earnings\, current gross\, gross pay\, deductions (federal and state taxes\, FICA\, retirement\, insurance)\, and net pay.",Retain for 53 year(s),Private,
84747,Utah State Tax Commission. Administration Division,Sales tax distribution contracts,1952-,"Alphabetical by county, thereunder by city","This is a record of agreements between state and counties regarding sales tax contracts. Includes correspondence\, contracts\, agreements\, requests\, court decisions regarding exchange of sales tax information and copies of local ordinances enacting sales taxes.",Permanent. Retain for 15 year(s) after expiration of contractual agreement,Public,
84812,Salt Lake City School District (Utah). Business Services. Purchasing,Administrative subject files,i 1971-,Alphabetical by subject,"These are active administrative subject files which are used for reference purposes and contain notes\, charts\, memos\, correspondence\, brochures\, and other items of information. Some of the subjects included in the files are the following:__accounting\, Art Committee\, bid lists\, Code of Ethics\, correspondence\, food services\, goals\, inventories\, mailing permits\, memos\, policies and procedures\, repairs\, surplus sales\, textbooks reports\, vandalism\, work orders\, and yearbook bids. This series also includes a collection of obsolete subject files (1971-l982).",Retain for 1 year(s),,
84807,Salt Lake City School District (Utah). Business Services. Purchasing,Payroll records,i 1984-,Chronological,"These completed forms are the division's copy of employee payroll records. These are kept as a reference for the division's director. The information in the records includes employee name\, employee number\, Social Security number\, work hours\, sick leave\, vacation time\, and completed Employee's Verification of Absence from Employment forms.",Retain until superseded,,
84874,Elsinore (Utah),Receipts,i 1913-1929.,Numerical by receipt number.,"Money collected by the city is acknowledged by a receipt which list the name of the person making the payment\, date \, and the amount received. Revenue is generated by the collection of poll taxes\, city tax\, cemetery fees\, business license fees\, and city fines or penalties\, or any other city fee.",,,
84875,Parowan (Utah),Receipts,i 1881-1903.,Numerical by receipt number.,"Money collected by the city is acknowledged by a receipt which list the name of the person making the payment\, date \, and the amount received. Revenue is generated by the collection of poll taxes\, city tax\, cemetery fees\, business license fees\, and city fines or penalties\, or any other city fee.",,Public,
84861,Bountiful (Utah),Special improvement bonds,s 1967.,none,"Bonds are sold to fund a specific municipal improvement or building project. The governing body of the municipality levies the assessment based on an ordinance or resolution. To obtain a bond\, bids are received and reviewed. The bonds are sold at a set price and mature within a given time period as they accrue interest. Information includes state\, county and city that issues the bond; series number and date; amount of the bond; legal stipulations and rate per annum; and the mayor and city recorder's signatures. The debt must apply to projects within the lawful limits of the city according to law.",,,
84871,Kaysville (Utah),Payroll register,i 1952-1981.,"Chronological, thereunder alphabetical by last name of employee","Each city employee is placed on a payroll register which records the amount of their earnings within a given pay period. The information is broken down into several catagories that show federal or state taxes withheld\, worker compensation\, social security\, other payroll deductions. The record also reflects the net payment to the employee. The register functions as central control for expended payroll funds.",,Private,
84885,Department of Health and Human Services. Division of Substance Use and Mental Health. State Hospital,Ethics Committee meeting records,1999-,Chronological,"The Ethics Committee reviews ethical and patient rights issues related to patient care such as patient abuse\, religious issues\, and Do Not Resuscitate (DNR) policy and procedure. Meeting minutes document the recommendations and decisions made\, and include meeting agendas\, approved meeting minutes and all supplemental materials used for discussion\, which may include patient medical records.",Permanent. Retain for 5 year(s),Exempt,
84937,Eureka (Utah),Revised Ordinances,1920-,Numerical by chapter and section numbers.,"These books contain the legislative action of city council to regulate\, require\, prohibit\, govern\, control\, or supervise any activity\, business\, conduct\, or condition authorized by UCA 10-3-701 to 715 (1977). An ordinance includes a number\, a title\, preamble\, an ordaining clause\, the body or subject of ordinance\, when applicable\, penalty of violation\, effective date\, signature of mayor or acting mayor\, and municipal seal.",Permanent. Retain until administrative need ends,Public,1.00 cubic foot
84916,Vernal (Utah),Ordinances,i 1960-1985.,Numerical by ordinance number.,"Ordinances are laws created by the city council. They are enactments which govern and maintain the operation of the city for peace\, benefit\, and regulation of the municipality. Each separate law may carry a penalty or fine and must not conflict with The Utah State Constitution or The United States Constitution. Each ordinance is discussed in open council meetings\, and take effect 20 days after being passed. Ordinances deal with the employment of elected and appointed officials; vehicles and traffic control; water use and allocation; fire and police protection; business and merchant regulation; and the establishment of fees and fines for city services.",,Public,
84918,Bountiful (Utah),Ordinances,i 1964-1977.,Numerical by ordinance number,"Ordinances are laws created by the city council. They are enactments which govern and maintain the operation of the city for peace\, benefit\, and regulation of the municipality. Each separate law may carry a penalty or fine and must not conflict with The Utah State Constitution or The United States Constitution. Each ordinance is discussed in open council meetings\, and take effect 20 days after being passed. Ordinances deal with the employment of elected and appointed officials; vehicles and traffic control; water use and allocation; fire and police protection; business and merchant regulation; and the establishment of fees and fines for city services.",,Public,
84935,Ogden (Utah). City Engineer,Sewer applications,i 1891-1963.,Numerical by permit number,"Each new building must apply for sewer privileges that will allow the owner to join the city sewer system. Each application indicates street address\, date\, owner\, and the name of the plumber that will install the piping.",,,18 microfilm reels
84283,State Board of Land Commissioners,Irrigation water company files,1916-1943.,Alphabetical by name of irrigation company,"These records monitor and document the lease or loan of water rights or selling of water stock on public lands. Includes financial reports\, correspondence (between land board\, irrigation companies\, and stockholders)\, loans\, water leases\, notices of public meetings\, delinquent notices\, assessment notices\, newspaper clippings\, improvement contracts\, financial receipts\, water stock sales\, and offers to sell.",,Public,
84276,Department of Workforce Services. Unemployment Contributions Section,Wage sequential update batch book,1985-2019.,"Chronological, thereunder numerical by batch.","This is a batch book maintained by the data entry unit to log in the date\, batch number\, operator entering the data as well as the individual who balanced or verified the accuracy of the information. Two books are maintained\, one for batches that are processed through the optical reader and one for those batches that must be hand keypunched. Wage Sequential Update is the process to enter current quarter wage information and eventually load in the wage file on the mainframe.",Retain for 3 year(s),Public,
84354,Salt Lake City (Utah). City Recorder,Committee minutes,1982-,chronological,"This is a record of the proceedings of meetings of City standing committees including: Salt Sake Valley Solid Waste Management Committee\, Public Utilities Advisory Committee\, Tracy Aviary Advisory Board\, Committee of the Whole\, Records Management Committee and Restoration of the City County Building Committee. These minutes include date\, time\, and place of meeting\, name of members in attendance and those absent\, a record of subjects discussed\, statements of intent\, and a record of action taken.",Permanent. Retain for 3 year(s),,
84285,State Land Board,Land Board investment accounts,1913-1957.,Alphabetical by name of city or school district,"These records were created and kept to monitor and document the State Land Board's investments in the bonds issued by Utah cities and school districts. All such obligations had to be offered to the state prior to being sold on the open market. Includes correspondence\, accounts receivable sheets\, accounts payable ledgers\, securities\, town minutes\, financial reports\, cash register receipts\, yearly payments\, and municipal bonds. In 1941 (special session\, ch. 10) all of the Land Board's investments were turned over to the State Treasurer to handle payments into the accounts.",,Public,
84362,Salt Lake City (Utah). City Recorder,Special reports,1908-1981.,Alphanumerical by category,These are special studies conducted by the City in connection with specific city projects or investigations. These reports include study of water usage and availability in Salt Lake City area; department performance audits; special flood hazard areas; declaration of covenants and bylaws for condominiums; architectural history of City-County Building; airport master plan studies; report and financial study of Sugarhouse Park Authority; report of the Civil Service Commission; etc.,Retain permanently,,
84395,University of Utah (Utah),Journal entries,1983-,numerical by account number,These records are used to keep track of internal account transactions for the university. They are similar to Expenditure Adjustment Requests (GRS 88:6:20) used by other state agencies.,Retain for 3 year(s),Public,
84310,Commission on Economy and Efficiency Research,Message on economy and efficiency in government report,1986.,Chronological by date.,"This series contains the findings of the Committee on Governmental Economy and Efficiency. Produced for the Governor\, it suggests a plan for improving governmental efficiency and providing more cost-effective services\, including various steps each administrative agency should take to improve itself. It includes specific outlines for new programs\, policy changes\, and methods to enhance development of agency resources as well as analyses of current functions and processes.",,Public,
84367,Salt Lake City (Utah). City Recorder,Petitions,1882-,Chronological,"This is a formal written document from a citizen group or city department requesting that the city approve specific requests such as an easement; street or alley vacation or closure; zoning change; parade request; return of found items; or permission to film movies. The petitions include the petition number\, the date text of petition\, and petitioner's signature.",Permanent. Retain for 3 year(s),,
84349,Salt Lake City (Utah). City Recorder,Liquor consent forms,1982-1996.,none,"This is a record of mayoral consent for package liquor stores to be located in previously established city restaurants (SLC Ordinance 20-29-5\, UCA 32-1-36). This record includes a copy of the form sent to the Utah State Liquor Commission requesting consent for package liquor stores\, the name and address of establishment\, the names of owner(s)\, any related correspondence\, and signature of the Mayor and the date signed.",,,
84374,Cache County (Utah). County Clerk,Official election registers,1976-,"alphanumerical by district, thereunder alphabetical by voter's name","These books are the official listing of registered voters in Cache County for the primary and general elections. There is a booklet for each election district in the county. Voters are required to register with the county clerk or local election registrars prior to election day (UCA 20-2). These registers contain a listing of persons who voted at least once in the previous two years or registered since 1974. These lists are used at the polls by election judges to identify registered voters and to record ballot numbers on election day. After the election they are used for comparison when canvassing the election and later to prepare new registers for the next election.__They include: name of voter\, ballot numbers (bond\,,special\, primary\, general); year last voted; city; and for some voters their address.",Permanent. Retain for 2 year(s),,
84583,Department of Commerce. Division of Public Utilities. Regulated Carrier Section,Motor carrier insurance certificates,1957-1987.,none,"These documents are used as proof of insurance on motor carriers licensed to operate in the State of Utah. They pertain to interstate\, intrastate\, and exempt carriers. These documents include carrier and insurance company names and addresses\, date\, license number\, policy number and limit. The forms forms included in this file are the Uniform Motor Carrier Bodily Injury and Property Damage Lability Certificate of Insurance (form E)\, Uniform Notice of Cancellation of Motor Carrier Insurance Policy (form K)\, and the Uniform Motor Carrier Cargo Certificate of Insurance (form H).",Retain for 1 year(s),Public,
84601,Utah County (Utah). County Sheriff,Case files,1978-,numerical by case number,"These files document all investigations and arrests by the Utah County Sheriff's Office. They include incident reports\, supplemental reports\, copies of juvenile referrals\, property reports\, copies of accident reports\, and appropriate court records.",Permanent. Retain for 4 year(s),,
84452,"Department of Natural Resources. Division of Oil, Gas, and Mining. Oil and Gas Conservation",Oil and gas operator list,1980-,none,"This is a dynamic listing of companies\, individual contact persons within companies\, telephone numbers and addresses. It includes companies which may not currently have active producing wells in this state.",Retain permanently,Private,
84608,Department of Public Safety. Driver License Division. Records Bureau,Proof of financial responsibility files,1986-,Alphabetical by driver's name,"This file shows that individuals have automobile insurance and are not to be suspended for lack of insurance. These persons are a liability to the state due to past performances and the information is required to be supplied by the insurance company. This information is not collected on all drivers. This includes the name\, insurance company and inclusive dates\, type of vehicle and person's address.",,Private,
84622,Department of Workforce Services. Division of Housing and Community Development,Financial monitoring reports,1975-,Chronological.,"These are reports used to monitor local government spending of funds designed for special building projects. These projects are approved and funded by state government\, and mainly involve capital improvements. This record includes a copy of the contract\, a work paper\, a summary report which presents conclusions and findings\, and an internal control questionnaire.",Retain for 5 year(s),Public,
84610,Utah State Retirement Office,Deceased members records,1937-1966.,Alphabetical,"This is a record used to verify deceased members of the retirement system. Includes enrollment\, refund\, and beneficiary forms\, and ledgers. This record is obsolete and is no longer used.",,Private,
84634,Plain City (Utah). Cemetery Superintendent,Cemetery records,i 1863-1966.,Chronological,"These records contain informaiton regarding the purchase of grave sites and location of individual burials of the cemetery. Information includes grave sites given by lot\, plat\, and block number; plot deeds or lot ownership records; perpetual care certificates; financial records of cemetery; and burial records or interment registers. A death record may also be included which will list cause of death\, physician\, and undertaker of the deceased. May include maps indicating specific locations of plots.",,,
84671,Provo City School District (Utah),Official transcripts,1920-,"Chronological, thereunder alphabetical by name","This card is the official record of school attendance and high school graduation. It is used to document graduation from high school and to verify classes attended and credits earned. It is used for college admission and employment. The card includes the transcripts for students who did not graduate\, but attended high school classes in the district (ninth to twelfth grades). It contains: student's name\, address\, birthdate\, names of parents\, lists of high school classes and grades\, date of graduation\, test scores\, class ranking\, grade point average\, and social security number.",Permanent. Retain for 10 year(s),Private,
12721,Uintah Mosquito Abatement District (Utah),Solicited and unsolicited bids and proposal files,undated,Alphabetical,These files contain the formal proposals submitted in response to the bidding process to provide products or services to a municipal agency by a private vendor which was awarded the municipal contract.,Retain for 6 year(s),Public,
15022,Millville (Utah),Solicited and unsolicited bids and proposal files,undated,,These files contain the formal proposals submitted in response to the bidding process to provide products or services to a municipal agency by a private vendor which was awarded the municipal contract.,Retain for 6 year(s),Public,
20614,Salt Lake City (Utah). Public Library,Solicited and unsolicited bids and proposal files,undated,,These files contain the formal proposals submitted in response to the bidding process to provide products or services to a municipal agency by a private vendor which was awarded the municipal contract.,Retain for 6 year(s),Public,
21514,Park City (Utah). City Manager,Unopened bid proposals files,1990-,Chronological,"These are solicited and unsolicited bids\, and proposals to provide products or services which\, due to funding or administration reevaluation\, are no longer required by the municipal agency\, or will not be opened in the bidding process.",Retain for 6 year(s),Public,
24817,Riverdale (Utah),Requests for proposals,1970-,"Alphabetical, thereunder chronological by year","These are proposals submitted by private vendors in response to bid requests by the municipality. They are used to make decisions on purchasing equipment or adopting new systems. The proposals usually include the name\, address\, and telephone number of the company submitting the proposal\, the proposal\, advantages over other similar equipment or programs; costs; and estimates of conversion costs and time.",Retain for 6 year(s),Public,
26303,Grantsville (Utah),Successful bid proposal files,1990-,Chronological by year,These files contain the formal proposals submitted in response to the bidding process to provide products or services to a municipal agency by a private vendor which was awarded the municipal contract.,Retain for 6 year(s),Public,
85250,West Valley City (Utah). Finance Department,Bids and quotes,1980-,"chronological, thereunder numerical by bid number",These files contain the formal proposals submitted in response to the bidding process to provide products or services to a municipal agency by a private vendor which was awarded the municipal contract.,Retain for 6 year(s),Protected,
30065,Utah Counties Indemnity Pool (Utah),Requests for proposals,1992-,Chronological.,These records are bids and proposals to provide products or services for a governmental entity. Information includes preliminary requirements for a procurement for a commodity or service.,Retain for 6 year(s),Protected,
13408,Alta Canyon Recreation District (Utah),Bids and proposal files,undated,,These files contain the formal proposals submitted in response to the bidding process to provide products or services to a municipal agency by a private vendor which was awarded the municipal contract.,Retain for 6 year(s),Public,
23051,Orem (Utah). Public Works,Vehicle bid specifications,ca. 1995-,Numerical by vehicle type,"This records series contains the bid specifications for various vehicles purchased by Orem City. After Public Works receives approval for the purchase of a vehicle\, the bid specifications and a vendor list are sent to the purchasing agent. The bid specifications describe the details of the type of vehicle Orem City plans to purchase. The purchasing agent then disseminates the bid information to the vendors and places an advertisement in the newspaper. The vendors use the bid specifications in determining what their asking price will be\, and then submit their bid to Public Works within a specified time period. All the bids are reviewed and a selection is made. Information includes gross vehicle weight (GVW)\, engine size\, tire size\, transmission type\, interior and exterior color\, brake type\, axle weights\, gear ratio\, trim package\, radio\, etc.",Retain for 6 year(s),Public,
24820,Riverdale (Utah),Unsuccessful bids and proposals files,1970-,"Alphabetical, thereunder chronological by year",These are solicited and unsolicited unsuccessful (rejected0 bids and proposals to provide products or services to an agency by a private contractor.,Retain for 6 year(s),Public,
26403,Salt Lake City (Utah). Department of Finance,Bids quotations and proposals,1982-,"Chronological by year, thereunder numerical by case number","These records are necessary for the purchase of materials or services requested by entities of Salt Lake City Corporation. The records are submitted by vendors for the purchase of materials or services provided\, solicited or unsolicited\, successful or unsuccessful. Information in these records include dates\, department number\, requisition or contract number\, vendor name and address\, bid or proposal number\, date of bid or proposal or proposal opening\, buyer name and company name\, and responsible person's signature. Bid tabulations and proposal files would also include scope of service and evaluation information.",Retain for 6 year(s),Public,
4948,Magna Water District (Utah),Waster distribution system specifications,1962.,none,Notice to contractors and instructions for submitting a bid to extend a water line for the Magna Water Company.,,Public,
30721,Murray (Utah),Bids and Request for Proposals records,2021-,Chronological by date processed.,"This series includes requests for proposals\, bids for services request by Murray City\, and related records. Records are used to determine pricing information. Records may include bid recaps\, pricing documentation\, company information and project specifications.",Retain for 6 year(s),Public,
13274,South Utah Valley Solid Waste District (Utah),Solicited and unsolicited bids and proposal files,undated,Alphabetical,These files contain the formal proposals submitted in response to the bidding process to provide products or services to a municipal agency by a private vendor which was awarded the municipal contract.,Retain for 6 year(s),Protected,
18471,North Ogden (Utah),Successful bids proposals files,undated,,These files contain the formal proposals submitted in response to the bidding process to provide products or services to a municipal agency by a private vendor which was awarded the municipal contract.,Retain for 6 year(s),Public,
21511,Park City (Utah). City Manager,Unsuccessful bid proposal files,1990-,Chronological,These are solicited and unsolicited unsuccessful (rejected) bids and proposals to provide products or services to an agency by a private contractor.,Retain for 6 year(s),Public,
22773,Logan (Utah). Finance,Unsuccessful bid proposals,1999-,"Alphabetical by item, there under alphabetical by vendor",These are solicited and unsolicited unsuccessful (rejected) bids and proposals to provide products or services to an agency by a private contractor.,Retain for 6 year(s),Public,
23869,Orem (Utah). City Manager,Requests for proposals,2001-,"Chronological by year, thereunder alphabetical by vendor name","These are proposals submitted by private vendors in response to bid requests by the municipality. They are used to make decisions on purchasing equipment or adopting new systems. The proposals usually include the name\, address\, and telephone number of the company submitting the proposal; the proposal; advantages over other similar equipment or programs; costs; and estimates of conversion costs and time.",Retain for 6 year(s),Public,
26208,Salt Lake City Mosquito Abatement District (Utah),Successful bid proposals,1966-,Chronological by year,These files contain the formal proposals submitted in response to the bidding process to provide products or services to a municipal agency by a private vendor which was awarded the municipal contract.,Retain for 6 year(s),Public,
12256,Magna Mosquito Abatement District (Utah),Bids and proposal files,undated,Alphanumerical by vendor name,These files contain the formal proposals submitted in response to the bidding process to provide products or services to a municipal agency by a private vendor which was awarded the municipal contract.,Retain for 6 year(s),Public,
12464,Tooele Valley Mosquito Abatement District (Utah),Solicited and unsolicited bids and proposal files,undated,Alphabetical,These files contain the formal proposals submitted in response to the bidding process to provide products or services to a municipal agency by a private vendor which was awarded the municipal contract.,Retain for 6 year(s),Public,
12600,Duchesne County Mosquito Abatement District (Utah),Solicited and unsolicited bids and proposal files,undated,Numerical,These files contain the formal proposals submitted in response to the bidding process to provide products or services to a municipal agency by a private vendor which was awarded the municipal contract.,Retain for 6 year(s),Public,
14381,South Davis Sewer District (Utah),Bids,undated,,These files contain the formal proposals submitted in response to the bidding process to provide products or services to a municipal agency by a private vendor which was awarded the municipal contract.,Retain for 6 year(s),Public,
14563,Pleasant Grove (Utah),Solicited and unsolicited bids,undated,,These files contain the formal proposals submitted in response to the bidding process to provide products or services to a municipal agency by a private vendor which was awarded the municipal contract.,Retain for 6 year(s),Public,
17566,Utah State Tax Commission. Administration Division,Successful bid and proposals file,1996-,Alphanumerical by bid number identification,"Solicited and unsolicited successful bids and proposals to provide products or services to an agency by a private contractor. Information includes bids and proposals\, and data vendor contacts.",Retain for 6 year(s),Public,
21510,Park City (Utah). City Manager,Requests for proposals,1990-,Chronological,"These are proposals submitted by private vendors in response to bid requests by the municipality. They are used to make decisions on purchasing equipment or adopting new systems. The proposals usually include the name\, address\, and telephone number of the company submitting the proposal; the proposal; advantages over other similar equipment or programs; costs; and estimates of conversion costs and time.",Retain for 6 year(s) after resolution of issue,Public,
21513,Park City (Utah). City Manager,Successful bid proposal files,1990-,Chronological,These files contain the formal proposals submitted in response to the bidding process to provide products or services to a municipal agency by a private vendor which was awarded the municipal contract.,Retain for 6 year(s),Public,
22774,Logan (Utah). Finance,Successful bid proposals,1999-,"Alphabetical by item, thereunder alphabetical by vendor",These files contain the formal proposals submitted in response to the bidding process to provide products or services to a municipal agency by a private vendor which was awarded the municipal contract.,Retain for 6 year(s),Public,
24818,Riverdale (Utah),Successful bid proposal files,1970-,"Alphabetical, thereunder chronological by year",These files contain the formal proposals submitted in response to the bidding process to provide products or services to a municipal agency by a private vendor which was awarded the municipal contract.,Retain for 6 year(s),Public,
25740,Cottonwood Heights (Utah),Purchasing Records,2005-,"Chronological by year, thereunder alphabetical by name",These are solicited and unsolicited unsuccessful (rejected) bids and proposals to provide products or services to an agency by a private contractor. These files also include requests for proposals and unopened bids and proposals.,Retain for 6 year(s),Public,
26207,Salt Lake City Mosquito Abatement District (Utah),Unsuccessful bids and proposal files,1966-,Chronological by year,These are solicited and unsolicited unsuccessful (rejected) bids and proposals to provide products or services to an agency by a private contractor.,Retain for 6 year(s),Public,
1952,Murray (Utah),Individual earnings record,1943-1977; 1979-,"Chronological, thereunder alphabetical by name","Individual earnings record. These files are the official employment files for all municipal employees and usually include the original employment application\, correspondence\, credential files\, letters of commendation\, pay and leave history\, work performance\, training certificates\, and evaluation forms.",Retain for 65 year(s),Private,
25272,Murray (Utah). Police Department,Police case reports,1966-,Chronological by year,"Police case reports including written reports of first contact\, who\, what\, where\, when\, supplemental and investigative reports. May contain audio and video tapes.,These are reports of crimes and other cases investigated by the police department. They contain all information as to the ""who\, what\, where\, why and how"" of reported incidents. They are used for departmental information\, follow-up investigation\, and statistics. The Supplemental Continuation Reports are used to provide additional information concerning a police investigation. The reports are usually filed by case number and are frequently part of the case file. They are also called Incident Reports or Offense Reports.",Retain for 5 year(s),Protected,
14257,Murray (Utah),"Building plans, residential",undated,,"These are the blueprints and specifications submitted by building contractors or owners when applying for a building permit for the construction of residential buildings. The specifications are compiled by the architect for use of contractor to complete detail work providing type\, grade\, brand of materials to be used and general conditions which govern the methods to be employed by the contractor in completing work as well as temporary facilities\, job cleanup\, security\, time limits\, deadlines\, and the responsibilities of the architect\, owner and contractor. They are used for determining code compliance and the enforcement of building codes. They are usually arranged by permit number or address.",Permanent. Retain for 1 year(s) after end of project or program,,
27291,Murray (Utah),Resolutions,1906-,Chronological to 1940 thereafter numerical by resolution number,"These are formal statements of a decision\, or expression of opinion put before or adopted by the city council. They may perform the same function as an ordinance. Resolutions may include the following: establishing water and sewer rates\, charges for garbage collection and fees charged for municipal services\, establishing policies and guidelines\, and regulating the use and operation of municipal property (UCA 10-3-717 (1997)).",Permanent. Retain until administrative need ends,Public,17 microfilm reels
14427,Murray (Utah). City Library,Scrapbooks,1939-,Chronological,"These are a chronological record of the municipality or individual municipal departments which include photographs\, newspaper clippings and other items pertaining to the activities\, actions and reactions of citizens.",Retain permanently,,2 microfilm reels
5963,Murray (Utah),Murray City diversion dam drawing,1932.,Alphanumerical by,,Permanent. Retain for 1 year(s),,
18173,Murray (Utah),Annexation petitions,1956-,Chronological,These files contain formal written petitions from citizens or municipal department. Petitions state the issue of concern and list names and signatures of citizens requesting a particular action.,,Public,
84896,Murray (Utah),Municipal revenue bonds,i 1952-1959.,Numerical according to bond number.,"The governing body of the municipality levies the assessment based on an ordinance or resolution. These bonds are payable only form funds collected from extensions and improvements on revenue producing facilites such as water and sewer services or public utilities. To obtain a bond\, bids are received and reviewed. The bonds are sold at a set price and mature within a given time period as they accrue interest. Information includes state\, county and city that issues the bond; series number and date; amount of the bond; legal stipulations and rate per annum; and the mayor and city recorder's signatures. The debt must be for projects located in the lawful limits of the city according to law.",,,
14861,Murray (Utah),Polychlorinated Biphenyls (PCB) Records,1979-,Alphabetical by PCB Case File,"Records used to comply with the Environmental Protection Agency requirements (40 CFR Part 761\, 1992) on testing\, storing\, and disposal of Polychlorinated Biphenyls (PCB). PCB is any chemical substance that is limited to the biphenyl molecule that has been chlorinated to varying degrees or any combination of substances which contains such substance. Files include PCB certified test reports\, annual reports\, disposal records\, certificates of destruction and disposal contractor agreements.",Retain permanently,Protected,
5962,Murray (Utah),City maps,1918-,Alphanumerical by,"These are city maps and plats for surveys and maintenance of city property and facilities. They are used for research purposes by the public\, other city departments\, and title companies. They include townships and range\, rights-of-way\, monument markers\, lot measurements\, street names\, centerline measurements\, blocks\, and subdivision names.",Permanent. Retain for 1 year(s),Public,
5666,Ogden (Utah). Mayor,Bid proposals,1904-,Alphanumerical,"These are proposals submitted by private vendors in response to bid requests by the municipality. They are used to make decisions on purchasing equipment or adopting new systems. The proposals usually include the name\, address\, and telephone number of the company submitting the proposal; the proposal; advantages over other similar equipment or programs; costs; and estimates of conversion costs and time.",Retain for 6 year(s),Public,
30722,Murray (Utah),Police towing package records,2020-,Chronological by submission date.,"This series contain records documenting the towing companies utilized by the Murray City Police Department. The series contains records documenting towing companies information\, including proof of locations in Murray. tow trucks\, tow truck operators\, telephone numbers\, business licenses\, insurance policies. Documentation of the ability to tow both ""hold for owner"" and ""state tax"" and records documenting the ability to accept cash or credit card payment at the scene of the tow.",Retain for 6 year(s) after administrative value has been met,Public,
23600,Washington County (Utah). County Clerk,Assumed name index,ca. 1917-1963.,Alphabetical by first letter of assumed name.,"This volume records the assumed\, or business name\, of a company in the first column. In the second\, it records the individual owner's personal name along with the name of the filing cabinet where the clerk filed their affidavit. Names are generally for individuals ""doing business as"" (DBA)a separately named\, but unincorporated\, company.",,Public,
23572,Washington County (Utah). County Clerk,Abstract of instruments filed,1908-1914.,Chronological within each of two sections.,"This abstract of instruments filed by the county clerk is divided into two sections. The first section\, called ""instruments filed\,"" lists documents filed. The majority are oaths of office\, articles of incorporation and marriage license applications\, but also included are official bonds\, liquor license bonds\, certificates of nomination for political candidates\, notices of revocation of charter\, notices of annulment of right to do business\, bills of sale\, and notices of tax levy. Each entry indicates the name of the corporation or individuals who filed the documents and identifies the date and location filed and recorded. The second section\, which relates to the clerk's function as clerk of the district court\, is a record of land entries\, proofs\, etc\, made before the court. Each entry includes the name of the person making the entry\, the date\, kind of entry and a legal description of the land involved. All entries are desert entries or homestead applications.",,Public,
26655,Washington County (Utah). County Clerk,Census district maps,2000-,Chronological.,"These blueprint maps are used to illustrate the boundaries of election districts. They are used for reference purposes. The maps include roads\, streams\, mountains\, cities and towns and have had the boundaries of the voting districts added.",Retain until superseded,Public,
26654,Washington County (Utah). County Clerk,Passport application transmittal records,1990-,Chronological by date.,"These records document the applications received and fees collected daily for passports. The county clerk provides a service by taking the applications and collecting fees and then transmitting applications and the fees to the U.S._State Department. The office only serves as a collections center and does not process the applications. Passport fees must be paid in ""U.S._currency or by draft\, check\, or money order payable to the Dept._of State or the Passport Office"" (22 CFR 51.60 (1993)). The transmittal form includes the facility's name\, address\, and telephone number\, applicants' names\, birthdate\, telephone numbers\, departure date\, check amount\, type of fee (regular\, amendments\, no fees)\, total number of applications processed\, final totals\, name and signature of person preparing report\, and any necessary remarks.",Retain for 2 year(s),Private,
27547,Washington County (Utah). County Treasurer,Postmarked tax payment envelopes,2005-,Chronological by year; thereunder by month and day,These records contain postmarked envelopes received by the Washington County treasurer for payment of taxes owed. These records as used by the Washington County treasurer as proof of late payment.,Retain for 3 year(s),Public,
26672,Washington County (Utah). County Auditor,Equalization files,1990-,"Chronological by year, thereunder numerical by file number","These files document the activities of the Board of Equalization. They contain appeal applications\, related documentation\, and results regarding assessment of real property values. The files include copies of agenda\, valuation notices\, appraisal reports\, notices of adjustment\, lists of appeals\, and may include decisions.",Retain for 4 year(s),Public,
26673,Washington County (Utah). County Auditor,Accounts payable,1990-,"Chronological by year,thereunder alphabetically by vendor","These records are used to pay county bills. They include copies of checks\, invoices\, purchase orders\, and receiving reports. They may also include correspondence with vendors and computer printouts.",Retain for 4 year(s),Public,
26699,Washington County (Utah). County Auditor,Time sheets,1980-,Chronological by pay period thereunder alphabetical by department.,"These are records which verify hours worked\, sick leave\, vacation\, overtime\, and holidays earned and taken by county employees.",Retain for 3 year(s),,
23740,Washington County (Utah). Probate Court,Estate claims register,1882-1889.,Chronological by date of first claim.,"For each estate noted\, this volume records the date of each claim\, name of claimant\, interest rate\, amount\, approval date\, and filing date.",,Public,
26781,Washington County (Utah). County Assessor,tax appraisal records,1900-,Numerical by parcel number,"Tax appraisal records include complete information about the appraisal and assessment of real property. This information includes the taxpayer's name\, property address\, serial number\, and legal property description including acreage. Information about improvements includes description\, lists of taxable features\, and photographs. Information is gathered in order to establish assessed valuations for land and improvements. Any board of equalization adjustments are also noted.,These records contain the complete information on the appraisal and assessment of real property. The folders contain the taxpayer's name\, property address\, serial number\, legal description including acreage\, improvements (size\, quality of building\, list of taxable features of improvement and photographs of improvements)\, assessed valuations for land and improvements\, notes regarding Board of Equalization adjustments\, and factoring worksheets.",Permanent. Retain for 2 year(s),Public,
27651,Washington County (Utah). County Assessor,Personal property refunds,undated,chronological and then by account number,"These records are personal property vehicle Board of Equalization (BOE) documents. The forms include value\, rate and tax dollars in error and may contain name\, address\, taxing district\, year and make of vehicle\, value and tax amount paid\, reason for refund and amount refunded. The assessor does not issue refunds but only recommends a refund to the county auditor. They are used for refunds made for double or erroneous payments of personal property tax.",Retain for 3 year(s),Public,
22033,Washington County (Utah). County Sheriff,Accident reports,1989-,Numerical by case number,"These files document traffic accidents investigated by the sheriff's office. The report usually includes complete information on all cars and drivers involved in the accident\, accident location\, damage\, accident causes\, date and time\, accident diagram\, description\, and weather conditions. The original report is sent to the State Department of Public Safety if damage exceeds $750\, or injury or death occurs (UCA 41-6-35 (1995))\, and is maintained for seven years.",Retain for 3 year(s),Protected,
22034,Washington County (Utah). County Sheriff,Felony investigation case files,1989-,Numerical by case number,"These case files are created as a result of a felony complaint or investigation by the sheriff's department. They are the central case files for felony cases handled by the agency. These files may include the investigative report\, fingerprint cards\, original arrest report\, supplemental reports\, copies of warrants\, photographs\, correspondence\, court orders\, court dispositions\, officer's notes\, pertinent laboratory tests\, copies of booking sheets and arrest reports.",Retain for 5 year(s) after case is closed,Protected,
22144,Washington County (Utah). County Sheriff,Protective orders,1989-,Numerical by case file,"These are orders issued by the District Court and received by the sheriff's office in accordance with UCA 30-6-4.2(8) (1999) for expedited service. They are used to verify that an order was issued and served. These orders include date civil portion of order either expires or is scheduled for review by the court\, information to identify respondent\, a statement advising the petitioner that a hearing may be held in three years to dismiss the criminal portion of the order\, address for notice of hearing\, ordered relief (e.g.\, enjoin respondent from threatening\, harassing\, seeing petitioner)\, and date served. The District Court retains the official copy of these orders.",Retain until final action,Public,
26142,Washington County (Utah). County Sheriff,Jail incident reports,1998-,Numerical by jail number and thereunder chronological.,"The Washington County Sheriff's office keeps jail incident reports which document any criminal incidents which happen in the jail. Examples of incidents are assault by a prisoner\, possession of contraband\, and escapes or escape attempts. These reports are reviewed by administration before they are filed.",Retain for 7 year(s),,
23173,Washington County (Utah). Justice of the Peace : Silver Reef,Docket books,1885-1892.,,"These dockets record actions in cases heard before the Silver Reef Justice of the peace including disturbing the peace\, petit larceny\, etc. They also include record of marriages performed.",,Public,1 microfilm reel
24581,Washington County (Utah). Superintendent of District Schools,Statistical reports,1897-1901.,Chronological,"These large statistical reports document the financial affairs\, district activities\, and student enrollment within Washington County schools. They include the 1899 and 1900 general reports\, 1897\, 1900\, and 1901 financial reports\, and school population reports for 1900 and 1901.",,Public,
24573,Washington County (Utah). County Commission,Resolutions,2000-,Numerical by resolution number,"These are formal statements of decisions or expressions of opinion adopted by the county commission. They perform the same function as an ordinance. The county clerk is required to ""make full entries of all [county commission] resolutions"" (UCA 17-5-209_(1995)). Between 1896 and 1999\, resolutions were filed with ordinances (Series 13751). They were separated in 2000.,These are formal statements of decisions or expressions of opinion adopted by the county commission. They perform the same function as an ordinance. The county clerk is required to ""make full entries of all [county commission] resolutions"" (UCA 17-20-1.7(2000)). The most commonly adopted resolutions include the following: adoption of county budgets\, sale of industrial bonds\, and creation of special improvement districts.",Permanent. Retain until administrative need ends,Public,1 microfilm reel
26716,Washington County (Utah). County Commission,Delinquent property tax settlement files,1991-,Alphabetical,"These files contain tax deferral agreements and payment schedules which the county sets up for property owners who are behind on their taxes by five years or more. Records in the file may include the application (PT-33)\, agreement of lien holder (PT-33A)\, proposed payment plans and backup information\, notice of tax deferral\, copies of commission minutes\, and correspondence.",Retain for 4 year(s),Public,
27648,Washington County (Utah). County Assessor,DMV Abatements,2001-,Chronologically,"These records are the carbon copy of the ""Entitlement Notice"" of the Abatement Application Files (County GRS 13-1). The original is scanned and then sent to the Clerk's Office and retained permanently with all Abatement Application Files.",Retain for 3 year(s),Public,
26709,Washington County (Utah). County Assessor,DMV Property Tax Distribution Report,2001-,Chronological by date and thereunder by taxing district,"These are daily reports from the Department of Motor Vehicles listing tax collections. The reports include transaction type and number\, name\, address\, model year\, make code\, class code\, processing county\, assessing body\, plat number\, tax amount\, daily totals\, and deposit to the PTIF account.",Retain for 2 year(s),,
22070,Washington County (Utah). County Sheriff,Warrants,1989-,Numerical by case number,These are documents issued by a court directing a person to be taken into custody to answer charges filed. Only active warrants are kept on file. The original is returned to the court with return of service showing when and by whom warrant served.,Retain until resolution of issue,Public,
22142,Washington County (Utah). County Sheriff,Wrecker service records,1989-,Chronological,"These are wrecker rotation records. They are used to monitor which wrecker was called out after receiving a dispatch emergency call. They include name of wrecking service\, phone number\, address dispatched to\, date\, time\, and identification number of person making call.",Retain for 1 year(s),Public,
22037,Washington County (Utah). County Sheriff,Misdemeanor case files,1989-,Numerical by case number,"These case files are created as a result of a misdemeanor complaints and investigations by the sheriff's department. They are the central case files for all cases handled by the agency. These files may include the investigative report\, fingerprint cards\, original arrest report\, supplemental reports\, warrant copies\, photographs\, correspondence\, court orders\, court dispositions\, pertinent laboratory tests\, copies of booking sheets and arrest reports. (See also Felony case files and Homicide case files).",Retain for 3 year(s) after case is closed,Protected,
22041,Washington County (Utah). County Sheriff,Traffic citation,1989-,Numerical by case number,"This is a copy of a citation issued by the sheriffs' deputies to drivers violating motor vehicle and traffic laws. It usually includes date\, time\, location of violation\, vehicle's license number\, violation code\, deputies' name\, and signature of person receiving citation.",Retain for 2 year(s),Public,
22152,Washington County (Utah). County Sheriff,Inmate medical records,1989-,Alphabetical by surname,"These files are the complete medical records for all prisoners. They may include all prescriptions authorized\, a log for all doctor or hospital visits\, inmates medical complaints\, and other medical information.",Retain for 7 year(s),Private,
23581,Washington County (Utah). County Surveyor,Leo Snow's maps,1908-1963.,random,"Leo Snow served various terms as Washington County surveyor as well as St. George City engineer and chairman of the Board of Education. His collection contains a wide variety of maps and blueprints relating to his work in Washington County. These include diagrams of irrigation projects\, plat maps\, city survey maps\, a diagram of rock formation under the Virgin River\, canyon diagrams\, drawings of bridge and truss constructions\, St. George contour maps\, school district maps\, Washington and Iron County boundary conflict maps\, spillway and dam diagrams\, irrigation system maps\, a map of Dixie National Forest\, sewer maps\, and a map of proposed railroad connections in Southern Utah.",,Public,
24582,Washington County (Utah). Superintendent of District Schools,County teachers record book,1910-1914.,Chronological.,"This book documents county teachers teaching in Washington County. It lists year\, teacher's name\, district\, grades teaching\, and kind of certificate. The book also lists 1913 graduates containing name and school.",,Public,
24585,Washington County (Utah). Superintendent of District Schools,Trustees' account book (District 10),1911-1916.,Chronological,"This account book documents the tenth school (St. George) district's receipts and disbursements. It is maintained for the district's board of trustees. It is an itemized listing of receipts and disbursements by school year. The book includes date\, district fund\, warrant number\, amount for each warrant\, totals\, name of person receiving payment\, and payment's purpose.",,Public,
23784,Washington County (Utah). Superintendent of District Schools,Report and budget record book,1864-1896.,by category,"This volume includes annual reports to the territorial school superintendent showing the various districts\, teachers\, enrollment\, pay scales\, etc.; allocations budgeted to the various districts in the county; and accounts for individual districts.",,,
13753,Washington County (Utah). County Clerk,Bounty record books,1901-1975.,"Chronological, thereunder numerical by certificate number.","These books document the payment of county and state bounties for the killing of various predators. To receive payment hunters completed appropriate forms and filed them with the county clerk. The clerk then issued ""a certification under the seal of his office stating the number and kind of skins involved and stating the sum person entitled"" (UCA 4-6-8 (1953)). The county clerk was also required to ""keep a record in a bounty book of all county certificates issued by him"" (UCA 4-6-11(1953)). In 1975\, the law was repealed and the responsibility was given to the Commissioner of Agriculture. The record books note date\, name\, address\, certificate numbers\, number and species of animal killed\, and amounts paid.",,Public,
26678,Washington County (Utah). County Clerk,Abatement application files,1936-,"Chronological by year, thereunder alphabetical by surname of applicant.","These records contain application forms completed by taxpayers requesting exemption from property tax. Exemptions may be granted to the blind\, veterans with disabilities\, or others suffering extreme hardship. Each application includes the applicant's name\, address\, birth date\, age\, social security number\, and a series of questions concerning the applicant's financial situation and household income. The applications also include serial number of the property\, number of acres\, and notes of action taken.",Permanent. Retain for 3 year(s),Private,
30490,Washington County (Utah). County Clerk,2020 election returns,2020-,Chronological by election date.,"These records are election returns\, and include ballot envelopes\, ballots\, tabs\, and other related materials from each Washington County election precinct for the 2020 primary and general election. Series includes voted/unvoted ballots.",Retain for 22 month(s),Protected,
23582,Washington County (Utah). County Recorder,Miscellaneous abstracts,1878-1888.,"Topical lists, thereunder chronological.","This book contains abstracts of chattel mortgages\, powers of attorney\, writs of attachment\, transcripts of judgement\, certificates of sale and a miscellaneous land index. Each list is less than two pages long and covers from two to ten years between 1878 and 1888. The lists identify the parties involved\, dates of filing and where relevant provide property descriptions and name the court involved.",,Public,
24145,Washington County (Utah). County Recorder,Title abstracts for land transferred from Kane County,1872-1882.,none.,"This abstract\, signed by the Kane County Court\, is a summary of land ownership for tracts transferred from Kane to Washington County in 1882. For each tract the abstract identifies the documents which validate land ownership and specifies the kind of document as well as recording information. The abstract identifies the names of grantee and grantor in the transaction\, and provides survey information as well as a legal description.",,Public,
26666,Washington County (Utah). County Clerk,Assumed name business records,1931-1981.,Alphabetical by company name,"These records identify the assumed or business names of business owners in Washington County. Records include an affidavit containing county\, date\, owner's names\, business name and address\, and notarized signatures of owners.",,,
26697,Washington County (Utah). County Clerk,Oaths of office,1975-,Alphabetical by surname,"These records are the official oaths of office for persons elected or appointed to county positions. They are used to verify that oaths are given in accordance with the Utah State Constitution (Art. IV\, Sec. 10). Before entering into their duties of office\, all elected and appointed officials ""shall take and subscribe to a specified oath or affirmation."",These records are the official oaths of persons elected or appointed to county positions. They are used to verify that oaths are given in accordance with the Utah State Constitution (Art. IV\, Sec. 10). Before entering into the duties of all elected and appointed officials ""shall take and subscribe to a specified oath or affirmation."" All oaths and bonds for county officials ""shall be filed with the county clerk\, except for the county clerk which shall be filed with the county treasurer"" (UCA 52-1-3 (1995)).",Permanent. Retain until administrative need ends,Public,
27693,Washington County (Utah). County Clerk,Declaration of Candidacy Forms,1996-,"Chronological by date, thereunder alphabetical. Other arrangements include by office.",Declaration of candidacy forms filed by persons intending to become candidates for an election for partisan and non-partisan offices as outlined in the Utah Code.,Permanent. Retain until administrative need ends,Public,
26677,Washington County (Utah). County Clerk,Business license books,1985-,"Chronological by date, thereunder numerical by license number","This is a record of all business licenses issued by Washington County. ""The governing body of a county may license for the purpose of regulation and revenue any business within the unincorporated areas of the county."" (UCA 17-5-22 (1995) .",Permanent. Retain for 1 year(s),Public,
26679,Washington County (Utah). County Clerk,Fee books,2002-,Chronological,"Fee books list all fees collected by the county clerk including marriage license fees\, passport fees\, and others. Each entry includes the date\, name of person making payment\, purpose of payment\, receipt number\, amount of fees\, totals\, and treasurer receipts.",Retain for 4 year(s),Public,
23775,Washington County (Utah). County Recorder,Unidentified index,1928.,Alphabetical by initial letter of individual surname.,"This index B gives individual's name and then page(?) and line(?) number with one numeral over the other. Brought in from the county in January 2001 by Pat Scott\, Archives records analyst. It is unknown what the index is to. It is also unknown which county office created it.",,Public,
24962,Washington County (Utah). Superintendent of District Schools,District 10 labor account book,1900-1902.,"Chronological, thereunder alphabetical by company or person's name","This account book documents the district's receipts and disbursements. The annual receipts are recorded only at the first of each year's entries. Totals are carried over to the next page. The book includes date\, district fund\, warrant number\, amount for each warrant\, totals\, name of person receiving payment\, and payment's purpose. There are also seventy-five receipts for payments made to the district for tuition and equipment.",,Public,
27584,Washington County (Utah). Human Resources Department,Terminated personnel files,1962-,Alphabetical by name,"These files are the official employment files for all county employees and usually include the original employment application\, correspondence\, credential files\, letters of commendation\, pay and leave history\, work performance\, training certificates\, and evaluation forms.",Retain for 100 year(s),Private,
23516,Washington County (Utah). County Recorder,Medical and dental certificates record book,1893-1942.,"By category, thereunder chronological.","This volume records copies of certificates granted to doctors and dentists to practice medicine and filed for record. Although certified in many places\, presumably these individuals chose to practice in Washington County.",,Public,
23571,Washington County (Utah). County Treasurer,State school lands ledger,1898-1899.,Entry titles alphabetical; thereunder chronological.,"This book\, entitled ""State School Lands"" ledger is an accounting ledger of school lands moneys. Only a few pages have been filled out\, and these apply only to Sep 1898-Apr 1899. The ledger accounts for notes and interest received on sale of school lands\, fees for issuing certificates\, and interest on state land notes. Some pages deal with money paid to the State Treasurer and the State Land Board. According to Utah Law\, the county treasurer was responsible\, under the direction of the county superintendent\, to account for all public school moneys (Laws of Utah 1896\, Article XI\, sec 95).",,Public,
28247,Washington County (Utah). County Treasurer,Mortgage and title company payments backup,2000-,Chronological,"These records are mortgage and title company reports\, data and correspondence used for research purposes.",Retain for 7 year(s),Public,
27846,Washington County (Utah). County Treasurer,Title company and mortgage company check stubs,2006-,chronological,Records in this series consist of stubs from checks received in payment of taxes from title companies and mortgage companies. These stubs are used for back up information of payment of taxes. Check stubs includes parcel(s) paid and detail of payments.,Retain for 7 year(s),Public,
26658,Washington County (Utah). County Auditor,Audit reports,1925-,Chronological by year.,These are reports prepared by external auditors examining and verifying the county's financial activities for the year. They include financial statements and balance sheets for county funds.,Permanent. Retain until administrative need ends,Public,
13434,Washington County (Utah). County Treasurer,Irrigation ledgers,1864-1888.,none,,,,2 microfilm reels
27400,Washington County (Utah). County Treasurer,Tax attachment records,2003-,Chronological,"These are records of additional changes attached to real property taxes as special taxes. They document changes to the amount of taxes billed. Records include requests for attachment and detail lists from various entities such as the Washington County Water Conservancy District\, other special service districts\, fire districts\, and solid waste\, as well as notices from the assessor's office for delinquent assessments\, fees\, roll back taxes\, delinquent personal property taxes\, and escaped taxes.",Retain for 5 year(s),Public,
26674,Washington County (Utah). County Auditor,Fixed asset lists,2002-,Chronological,"These worksheets are used to create annual reports and include a list of all county owned property (real estate)\, vehicles\, equipment\, and furniture. They include invoices and other information about the acquisition\, depreciation\, and disposition of county property.",Retain for 10 year(s),Public,
26700,Washington County (Utah). County Auditor,Payroll register,1943-,Chronological by year and thereunder alphabetical by employee surname,"This register is an alphabetical listing by employee name of all payroll checks issued by the county. This register is used to reference specific payroll checks and is the only record of employee salaries and\, therefore\, serves as the employee earnings history file. It includes employee name\, employee number\, date\, check number\, types and amounts of individual deductions\, number of hours worked\, and amount of check.",Retain for 65 year(s),,
26675,Washington County (Utah). County Auditor,Tax levy worksheets,1967-,chronological,"These files contain various forms which report to the county auditor the official levies set by the county commission\, city councils\, school boards\, and special district directors. They are used to calculate the official tax levy for each district within the county and include the names of government entities\, year\, purpose of the levy\, legal authorization\, mills levied\, total levy\, certification by taxing unit (date & authorized signature)\, and certification by county auditor. All necessary backup information is attached to the forms.",Retain for 10 year(s),Public,
23734,Washington County (Utah). Probate Court,Estate accounts registers,1876-1895.,Chronological by date.,"These accounting ledgers contain primarily records of fees collected in conjunction with various actions taken in regard to estates : petitioning for probate\, posting notices\, administering oaths\, etc. Once paid\, the entries are crossed out. In many instances the volume almost serves as a register of action\, noting the date of action as well as the fee connected. There are also ledger entries pertaining to business licensing\, housing criminals\, office expenses\, divorce case expenses\, land certificate registration\, etc.",,Public,
26248,Washington County (Utah). Probate Court,Criminal case files,1865-1894.,Alphabetically by surname of defendant,These are case files for criminal cases heard by the probate court.,,Public,
27646,Washington County (Utah). County Assessor,Commercial personal property records,2001-,Chronological by year,"These records include the paper copy of the Personal Property Affidavits aka Signed Statements (GRS 11-8 3 yrs)\, Personal Property Audits (GRS 11-9 5 yrs)\, & Refund Records aka BOE (GRS 11-14 3 yrs) for commercial personal property. These paper records have been scanned into the computer and the digital copy becomes the record copy. Once scanned\, the paper records are used for back up purposes only.",Retain for 3 year(s),Public,
27650,Washington County (Utah). County Assessor,Personal property transaction reports,2001-,Chronologically,"These records include Tax Collection Reports aka Transaction Edit Listings printed daily and/or yearly. The report includes account number\, tax year\, taxing district\, business or farm name\, date\, time\, receipt number\, amount\, daily totals\, and grand totals. They are used to report the personal property tax collections.",Retain for 2 year(s),Public,
23777,Washington County (Utah). County Court,Index,ca. 1881.,Alphabetical by topic.,This unidentified index records topics dealt with by the county commission (formerly known as the county court). The approximate date is based on the last election year recorded in the index. The numbers do not match the page numbers of the commission minutes (vol. A-C); they may refer to correspondence or some other numbered papers or books.,,Public,
23785,Washington County (Utah). County Court,Boundary record book,1893-1894.,By category.,This volume records boundaries (legal property description) of county precincts/school districts as determined by a committee appointed by the county court (later known as the county commission)for the purpose on 6 March 1893. It also includes the report to the county court of the survey made by the Iron and Washington county surveyors to establish true boundary lines between the counties in September 1894.,,Public,
22036,Washington County (Utah). County Sheriff,Drinking under the influence (DUI) reports,1989-,Numerical by case number.,"These reports are a three-part state form used for reporting persons arrested for Driving Under the Influence of Alcohol (DUI). The original is sent to the Driver's License Division of the Department of Public Safety within ""five days afater the date of arrest and service of notice"" (UCA 53-3-223(5) (1995)). The report is filed by case number and by arrestee's name\, and sometimes is part of the case file.",Retain for 2 year(s),Private,
22071,Washington County (Utah). County Sheriff,Civil process records,1989-,Numerical by case number,"These records document civil papers processed and served by the Sheriff's Office. They generally include names of plaintiff(s) and defendant(s)\, fees paid\, addresses\, and type of civil paper served (subpoena\, warrant\, etc). The entries are filed numerically by case number and indexed by name. Sometimes a card system is used to record the service of civil papers and is called a Civil docket card. Two copies are created with one filed by defendant's name and the other by docket number. These records are traditionally know as the civil day book.",Retain for 5 year(s),Public,
22145,Washington County (Utah). County Sheriff,Inmate commissary accounts,1989-,Alphabetical by surname,"These records provide an accounting of individual prisoners funds maintained by the jail for use of those prisoners. They usually include the prisoner's name and number\, date\, and deposits and withdrawals.",Retain for 3 year(s),Private,
22151,Washington County (Utah). County Sheriff,Jail visitors list,1989-,Alphabetical by surname.,"These are a daily lists of all visitors to county jail facilities. They include the date\, time\, visitors names\, and name of inmate visited.",Retain for 5 year(s),Private,
23840,Washington County (Utah). County Sheriff,Daily inmate log entries,1980-,Alphabetical by surname,"These logs record the daily activities of all jail inmates. It includes inmates name and number\, date\, medical history\, medications taken\, internal operations\, pass down information\, security information\, and detail reports of daily activities.",Retain for 2 year(s),Protected,
26141,Washington County (Utah). County Sheriff,Daily case tracking report,2000-,Chronological and thereunder numerical by case number.,"Case tracking reports are daily lists of cases being reported by deputies of the Washington County Sheriff's Department. The report of each incident includes a case or computer code number\, the kind of case\, date received\, and deputy's name.",Retain for 2 year(s),,
23783,Washington County (Utah). Superintendent of District Schools,First ward school account book,1863-1875.,chronological,"This volume records debits and credits on various accounts of the trustees of the 1st ward school (Saint George\, 5th Washington County district). Entries include individual's name\, description of purchase\, and amounts. Rarely meeting minutes are included.",,Public,
23598,Washington County (Utah). Justice of the Peace : St. George,Docket book,1882-1895.,chronological,"This docket records actions taken on civil and criminal cases in St. George precinct\, Washington County. Until 1884\, the court was considered a city alderman's court acting as an ex-officio justice court; after that\, it is clearly a justice court for the county precinct. Date\, judge presiding\, parties involved\, complaint\, and actions taken\, including fines collected are recorded. Complaints include selling intoxicants to Indians\, petit larceny\, assault and battery\, debts\, rape\, water theft\, replevin\, etc.",,Public,
23599,Washington County. Clerk of the County Court,Voter register,1880-1884.,"Chronological, thereunder by precinct, thereunder alphabetical by initial letter of surname.","This book lists registered voters in Washington County for election years 1880\, 1882\, and 1884. Columns record the name of the voter\, precinct\, and remarks (e.g.\, ""left the county\,"" ""dead"") if any. At the end of each of the three segments\, the county clerk or registration officer certified the list.",,Public,
26680,Washington County (Utah). County Clerk,List of voters in St. George precinct,1880.,Alphabetical by surname.,"Notice is given that an election will be held on November 2\, 1880. This notice is followed by a register of voters in the St. George Precinct.",Permanent. Retain until administrative need ends,Public,
23731,Washington County (Utah). County Recorder,Abstracts (subdivisions),1960-,alphabetical.,"These books contain abstract records for subdivisions in Washington County. A chronolgocial history of official transactions for each lot in each subdivision includes the following information: date of filing\, book and page where recorded\, grantor\, grantee\, kind of instrument\,and a description of the lot.,These records contain the history of property ownership by providing ""a true chain of title to each tract or parcel and the encumbrances thereon as shown by the records of the office"" by geographical location (UCA 17-21-6(3)(2011)). They contain ""every instrument recorded\, the date and kid of instrument\, time of recording\, and the book and page and entry number"" (UCA 17-21-6(l)(f) (2011).",Retain permanently,Public,
28670,Washington County (Utah). County Clerk,Petition files,2009-,Chronological by filing date.,"These files contain the formal written petitions from county residents submitted to the county commission proposing action. Each petition contains a statement of purpose on proposed action and signatures and addresses of petitioners. It is the responsibility of the county clerk to ""preserve and file all petitions"" (UCA 17-5-209(7) (1995)). Signatures must be verified to determine whether petitioners are registered voters.",Permanent. Retain for 5 year(s),Public,
28345,Washington County (Utah),Habitat conservation plan policy and program correspondence,1978-1996.,Chronological by year and thereunder by month and day.,"These records are business-related correspondence\, drafts\, reports\, studies\, plans\, maps\, and permits which provide unique information about the Habitat Conservation Plan (HCP) which later became the Red Cliffs Desert Reserve. Records include information on HCP from conception to issuance of the ""take permit"" by United States Fish and Wildlife Services (USFWS) in February\, 1996.",,Public,
85285,Washington County (Utah). County Clerk,Bounty certificates,i 1907-1931; 1943-1974.,Numerical by certificate number,To eliminate predator problems within the county a bounty system was established to pay hunters to kill specific animals. Each hunter needed to bring the skins to the auditor's office within 60 days of the kill. The skins were individually priced and payment was made upon receipt.,,Public,
7067,Washington County (Utah). County Recorder,Official records,i 1905-,"Numerical by book number, thereunder chronological","These are copies of all official records recorded with the county recorder including deeds\, mortgages\, mining records\, military discharges\, etc. Upon payment of fees for the same\, the recorder must record in the ""Official record' book all papers\, documents\, records\, and other writings required or permitted by law to be recorded. In some counties all recorded instruments are compiled together as part of the ""Official records""\, while others compile each type of instrument separately (See Deed records\, Mortgage records\, Mining records\, Water records\, etc.)",Retain permanently,Public,
23679,Washington County (Utah). County Recorder,Chattel mortgages,1947-1987.,Numerical by entry file number.,"Chattel mortgages are mortgages of personal property such as livestock\, merchandise\, machinery or furniture. The territorial legislature defined the terms of chattel mortgages and specified that the same should be recorded in the county where the mortgagor resided\, and that the county recorder should keep a book specifically for that purpose with an index (Compiled Laws of Utah\, 1888\, chapter IV\, part VI). These statutes were repealed in 1965 (Utah Code\, 70A-10-102).",,Public,
23705,Washington County (Utah). County Recorder,Federal tax lien index,1948-,alphabetically and thereunder chronologically.,"Utah county recorders are required to record notices of liens for taxes payable to the United States as well as certificates discharging those liens. They are further required to keep an alphabetical index showing the name and residence of delinquent tax payers\, the amount owed in tax\, penalties and interest\, and the date the notice was recorded (Utah Code\, Annotated\, 1953\, 38-6-1\,2). This Washington County index also includes the notes about when the lien was discharged.",,Public,
23732,Washington County (Utah). County Recorder,Judgment transcript index,1896-,"Alphabetical by initial letter of surname of debtor, thereunder chronological.","This is an index to judgments made on debtors. The records are sent to the recorder's office from several different courts and are filed with the recorder. They are maintained as an official record of all judgments. The information includes judgment debtors\, judgment creditors\, amount of judgment\, where recorded\, when recorded\, when filed\, when satisfied\, and remarks.",Permanent. Retain until administrative need ends,Public,
6960,Washington County (Utah). County Treasurer,Redemption certificates,1898-,Numerical by redemption certificate number,,Retain permanently,Public,20 microfilm reels
22146,Washington County (Utah). County Sheriff,Fingerprint cards,1989-,Alphabetical by surname,"These are cards which verify a subject's identity and which are also used for the identification and apprehension of suspects. The cards contain the subject's fingerprints as well as all necessary information required to identify the individual\, including fingerprint classification number\, name\, address\, date of birth\, date of arrest\, signature of subject\, photograph\, occupation\, and place of employment. A copy is forwarded to the Bureau of Criminal Identification. Since the Bureau of Criminal Identification maintains a complete file of all fingerprints (series 6965)\, it is unnecessary for individual agencies to maintain their own file. These cards usually are part of the criminal history files.",Retain for 75 year(s),Protected,
26671,Washington County (Utah). County Treasurer,Tax adjustment files,2002-,"Chronological by year, thereunder numerical by tax adjustment number.","Tax adjustment files list corrections and adjustments made to real property tax accounts. These adjustments include greenbelt reductions\, administrative adjustments\, payment errors\, and segregations. The files include copies of the checks as well as backup documentation from the assessor's office\, the commission\, and other entities requesting correction or adjustment to the tax accounts.",Retain for 7 year(s),Public,
13752,Washington County (Utah). County Commission,Ordinances,1896-,Numerical by ordinance number,"These records document the legislative action of the county commissioners. The county commission may ""pass all ordinances and rules and make all regulations\, not repugnant to law\, necessary for carrying into effort or discharging the powers and duties"" of their office (UCA 17-5-77 (1990)). The county clerk is required ""to authenticate with his signature and the seal of the county clerk all ordinances or laws passed by the board and record the same at length in the ordinance book"" (UCA 17-5-15(9) (1990)). From 1896-1999\, ordinances and resolutions were filed together. In 2000\, they were separated into different volumes.",Retain permanently,Public,3 microfilm reels
343,Washington County (Utah). County Clerk,Election registers,1982-,"Alphanumerical by district number, thereunder name of registered voter.","These books are used to identify registered voters. They contain: the date of registration\, name and address of registered voter\, voting record for previous four years\, if challenged grounds for challenge\, and when applicable birthplace (state or foreign country) and naturalization number.",Retain for 4 year(s),Public,
23585,Washington County (Utah). County Clerk,Fee book,1897-1935.,Chronological by date.,"This general fee book or ledger records fees collected by the county clerk/recorder/court clerk (generally the same individual) for issuing licenses or recording certain documents. The book notes date\, payer's name\, type of document (marriage license\, acknowledgment\, complaint or answer filing\, oath\, homestead entry\, etc.)\, and amount paid. The book also notes the treasurer's receipt number for total fees regularly deposited.",,Public,
23786,Washington County (Utah). County Clerk,Official bond record index,ca. 1904-,Alphabetical by first letter of surname.,"""All official bonds shall be recorded in the office of the county recorder and then filed and kept in the office of he county clerk. The official bond of the county clerk after being recorded shall be filed and kept in the office of the county treasurer"" (UCA 17-16-11 (1995)).",Permanent. Retain for 95 year(s),Public,
24243,Washington County. Clerk of the County Court,County and precinct officers register,1880-1894.,By county and precinct.,"The County and precinct officers register provides information about political office holders in Washington County\, including county officers like probate judge\, selectmen\, county recorder\, county clerk\, etc.\, and precinct officers like justices of the peace and constables. For each officer the register identifies the name of the person in office\, the date he commenced in office and whether appointed or elected\, the date on which his term will expire as well as any additional relevant comments.",,Public,
26670,Washington County (Utah). County Treasurer,Cash receipts,2004-,Chronological,"The daily receipts of the treasurer's office list all payments made to the county from property taxes as well as all other sources. Each receipt includes a journal entry register report which lists the amount\, account number\, account name\, and tender type. Bank deposit slips\, the clerk's summary reports\, and daily cashier totals tapes and detail reports are also filed with the receipts.",Retain for 7 year(s),Public,
26657,Washington County (Utah). County Auditor,Check registers,1990-,Numerical by check number,These are multi-columnar records with chronologically arranged entries of checks. They usually include check numbers and amounts of debits or deposits per account.,Retain for 7 year(s),Public,
23776,Washington County (Utah). Probate Court,Religious property trustee appointment book,1895.,Chronological by date.,"This handwritten volume\, entitled ""Probate Record A1. Orders of the Appointment of Trustees\, to hold Title to Real Property of Religious Societies and Ecclesiastical Wards Washington Co. Utah."" gives the appointment of trustees by the Probate Court. The trustees were to hold legal title to real property in trust for the LDS ward. There are entries for Pinto\, Rockville\, Springdale\, Pine Valley\, Grafton\, and New Harmony\, all done 13-31 December 1895 before Probate Judge Edwin G. Woolley.",,Public,
26590,Washington County (Utah). Probate Court,Probate record books,1877-1897.,chronological by date,"During the territorial period the Washington County Probate Court used record books to record a variety of petitions\, court orders\, and decrees associated with the estates of individuals who died owing property in Washington County. Guardianship cases are also recorded in these books.",,Public,
23730,Washington County (Utah). County Recorder,Mining claims indexes,1970-,alphabetical,"The Washington County recorder kept indexes to mining claims in several formats. From 1970-1992 she kept a hand written index which lists claims alphabetically by claim name and includes names of locators\, date of location\, date of recording\, entry number and mining district. She repeated the same information\, presenting the same data alphabetically by names of locators. This information in this index is repeated in an electronic index\, which provides the same information and also indicates the last date of any action on the claim. Computer printouts have been microfilmed in several formats\, including alphabetically by claim name\, by claimant name\, and as a list of patented mines. A hard copy of the list of patented mines is also presented as a microfilm copy of a set of 3x5 cards.",Permanent. Retain until administrative need ends,Public,
27649,Washington County (Utah). County Assessor,Mobile home personal property records,2001-,Chronologically,"These paper records include Personal Property Tax Notices (GRS 11-11 3 yrs)\, carbon copies of Mobile Home Entitlement Notices (Abatement Application Files GRS 13-1 permanent)\, Refund Records (BOE GRS 11-14 3 yrs)\, & Application for Residential Exemption.",Retain for 3 year(s),Public,
22032,Washington County (Utah). County Sheriff,Case reports,1989-,Numerical by case number,"These are reports of crimes and other cases investigated by the sheriff's office. They contain all information as to the ""who\, what\, where\, why and how"" of reported incidents. They are used for departmental information\, follow-up investigation\, and statistics. The Supplemental Continuation Reports are used to provide additional information concerning a sheriff's investigation. The reports are usually filed by case number and frequently are a part of case file. It is also called Incident Report or Offense Report.",Retain for 5 year(s),Protected,
22143,Washington County (Utah). County Sheriff,Sheriff's sales docket,1997-,Numerical by case number,"This docket documents civil judgments issued by the district court authorizing the sale of real property to satisfy the judgment and the service by the sheriff's office. The legal documents include writs of execution\, praecipe\, and the notice of levy. The sheriff's office prepares the following documents: notice of sheriff's sale\, judgment to debtor\, notice of levy\, certificate of sale and sheriff's deed. This docket records each action taken.",Retain for 18 month(s) after final action,Public,
26378,Washington County (Utah). County Sheriff,Inmate accounts,1998-,Alphabetically by surname,"These records provide an accounting of individual prisoners funds maintained by the jail for use of those prisoners. They usually include the prisoner's name and number\, date\, and deposits and withdrawals.",Retain for 3 year(s),Private,
27366,Washington County (Utah). Human Resources Department,Interview records,1998-,Chronological by year and month and thereunder alphabetical by job title,"These are records relating to interviews with prospective employees and described in 29 CFR 1602.14 (2012). They include correspondence\, reports\, lists of questions\, notes\, and test scores.",Retain for 2 year(s),,
2124,Governor's Office. Office of Local Affairs,Community affairs records,1968-1971.,By subject.,"This series contains correspondence\, reports\, publications\, and other materials related to counties\, municipalities\, the Head Start Coordinating Council\, and the Community Action program.",,Public,
3055,Governor's Office. Office of Local Affairs,Procedures,1971.,Alphanumerical,,Permanent. Retain for 1 year(s),,
1579,Governor's Office of Planning and Budget,Administrative records,1963-1993.,,"The records include advisory committee folders\, air traffic exhibits\, address transcript and summary data notifications.",,,
4739,Governor's Office of Planning and Budget,Employee time sheets,1986-,"Alphabetical by employee surname, thereunder chronological","State employee time sheets\, including flextime attendance reports\, supplemental time and attendance records (such as sign-in/sign-out sheets)\, and work reports that are used for time accounting under flextime systems.",Retain for 3 year(s) after expiration of contractual agreement,Public,
4695,Governor's Office of Planning and Budget,Local affairs program records,1969-1970.,Alphanumerical,,Permanent. Retain for 1 year(s),,
6580,Governor's Office of Planning and Budget,Time and attendance reports,1987-,Chronological,"State employee time sheets\, including flextime attendance reports\, supplemental time and attendance records (such as sign-in/sign-out sheets)\, and work reports that are used for time accounting under flextime systems.",Retain for 3 year(s),Public,
6576,Governor's Office of Planning and Budget,Preliminary payroll detail reports,1987-,Chronological,"Computer-produced\, two part documents sent by Finance to agencies to record final corrections or adjustments regarding employees' pay. They are made before the master payroll file is run and checks are issued. Preliminary payroll files do not serve as time and attendance records.",Retain for 3 month(s),Private,
6578,Governor's Office of Planning and Budget,Employee time planning report,1987-,Chronological,"Compilation of position control files\, which keep track of positions that have been authorized by the Department of Human Resource Management\, used for budget justification and planning. Information includes number of positions and their cost.",Retain for 6 month(s),Private,
6445,Governor's Office of Planning and Budget,Clearing house records,1969-,"Chronological, thereunder numerical","These records are collected for the review of actions regarding Natural Resource activities and federal grant applications. Information includes federal environmental impact statement\, federal grant applications and state actions regarding natural resources.",Permanent. Retain for 25 year(s),Public,30.00 cubic feet
81433,Governor's Office of Planning and Budget,Management and budget reporter,1979-,Alphabetical by agency,"These records contain the Management and Budget Reporter sent to all Utah state agencies each year to inform them of budget decisions for state government. The report includes information about budget projections\, schedules of activities for budget preparation and uses\, general instructions\, guidelines and reminders.",Permanent. Retain for 8 year(s),Public,
84198,Governor's Office of Planning and Budget,Budget hearing records,1984-,Chronological,These reports document hearings held to address state agency budgets. The hearings are used as a forum to discuss the Budget in Brief reports in order for the Governor to make his recommendations to the Legislature.,Permanent. Retain for 7 year(s),Public,
81431,Governor's Office of Planning and Budget,Governor's budget retreat reports,1979-,Chronological,"The purpose of these records is to document the budget strategy planned for the year. It includes legislative review\, Governor's priorities\, fiscal ""facts of life""\, budget process\, agency priorities\, Governor's speech\, and schedule of budget hearings.",Permanent. Retain for 8 year(s),Public,
3036,Governor's Office. Office of Local Affairs,Correspondence,1966-1970.,Alphanumerical,,,,
6581,Governor's Office of Planning and Budget,Financial Information Resources System (FIRMS) periodic reports,1986-,Chronological,Includes the following: FICAA01T Trail balance monthly. FICAA05P Outstanding encumbrance. FICAA09P Outstanding reservation. FICAA10P Cash deposits. FICAA30P General ledger activity. FICAA85P Revenue and expenditure status by fund. FICAED01 Expenditure detail by sub-account. FICAES01 Expenditure status by sub-account. FICAES02 Work program/expenditure comparison by summary account. FICARD01 Revenue detail by sub-account within organization. FICARS01 Revenue status by sub-account. FICARS02 Estimated revenue/realized revenues. FICAER01 Expenditure/revenue summary by level 2. FICAMP01 Revenue account status by activity other than Department of Transportation. OBSOLETE RECORD SERIES BY 1998.,Retain for 5 year(s),Public,
3032,Governor's Office of Planning and Budget,News bulletins,1967-1971.,Alphanumerical,,Permanent. Retain for 1 year(s),,
6577,Governor's Office of Planning and Budget,Leave and overtime summary report,1987-,Chronological,"Reports which document the kind and amount of leave taken by an employee during a calendar year. After they are signed by the employee\, they are maintained in the official personnel file.",Retain for 3 year(s),Private,
10012,Governor's Office of Planning and Budget,Tax limitation planning committee records,1988-1989.,Chronological,"These records were created by the Governor's Tax Limitation Planning Committee (December 1988 through March 1989) and by the Office of Planning and Budget (OPB) in an effort to look at alternative approaches to government spending. This committee was created by the Governor in response to tax initiatives and anti-tax petition drives that commanded much public attention in the late 1980s. The records include the short-lived committee's meeting minutes\, OPB statements regarding the impact of the tax initiatives on state agencies and local governments\, related newspaper articles\, and an enrolled copy of the State Government Spending Limitation Act (H.B._270) that was approved by the Legislature in the 1989 General Session.",,Public,
20901,Governor's Office of Planning and Budget,Requests for proposals,1998-,"Alphabetical by category, thereunder alphabetical by vendor","These records are competetive bid proposals for information technology goods and services. The goods and services are to be used in establishing and maintaining an online customer service system for state agencies. The services will allow customers to order publications\, make payments\, and conduct other business with state agencies over the internet. The records include information for different aspects of the services such as systems and payments. The records include proprietary information and prices of computer software\, hardware\, and service solutions proposed by the individual vendors and partnerships.",Retain for 3 year(s),Protected,
16583,Governor's Office of Planning and Budget,Administrative subject files,1974-,Alphabetical by subject,"These records are subject files created and maintained by the administration of the agency on various topics. The files include correspondence\, policies\, budget requests\, budget information meeting agenda\, reports (published and unpublished)\, organizational charts\, architectural plans\, and photographs.",Permanent. Retain for 7 year(s),Public,
3030,Governor's Office. Office of Local Affairs,Community action program records,1965-1970.,Alphanumerical.,"This series contains applications\, workbooks\, reports\, correspondence\, and newspaper clippings pertaining to community action programs.",,Public,
3097,Governor's Office. Office of Local Affairs,Community action grant records,1969-1971.,Alphanumerical,,,,
4679,Governor's Office of Planning and Budget,Community assistance program project files,1966-1972.,Alphanumerical,,Permanent. Retain for 1 year(s),,
4696,Governor's Office of Planning and Budget,Correspondence,1967-1969.,Alphanumerical,,,Public,
5833,Governor's Office of Planning and Budget,Map state of Utah,1922-,Alphanumerical,,Retain permanently,,
9151,Governor's Office of Planning and Budget,Governor's Award for Science and Technology nomination files,1987-,Chronological,"The Governor's Award for Science and Technology is given annually by the Governor's Science Council to Utahns who have made significant scientific contributions to the state and nation. The nominations are prepared by members of the scientific\, educational\, medical\, government\, and business professions who know the candidates and their achievements. The nomination files are reviewed by the Science Council\, which is chaired by the Office of Planning and Budget's Science Advisor. Final award decisions are documented in the State Advisory Council on Science and Technology annual report (series 05116). The files include letters of recommendation and candidates' resumes.",Permanent. Retain for 1 year(s) after final action,Private,
10298,Governor's Office of Planning and Budget,Science advisor records,1982-,Alphabetical by subject,"These records document the duties and role of the State Science Advisor in Utah's government. The Science Advisor is appointed under UCA 9-2-506\, and also acts as a non-voting member of the State Advisory Council on Science and Technology. The Advisor acts as the executive secretary of the Council and carries out those duties the Council may assign and informs the Governor about the possible effects that the presence of chemicals may have on the people and the environment of Utah. These may be in the form of chemical tailings from industrial sites\, chemical weapons\, and the transport of weapons across the state. The Advisor also keeps the Governor informed about advances in scientific technology and the possible effects and benefits these may have on Utah. Information includes the Advisor's findings and recommendations to the Governor. The Science Advisor's records also include reports from the Advisory Council on Science,and Technology and the Governor's Medal for Science and Technology. These reports are ongoing and are used to give advice to the Governor\, Legislature\, and any others with an interest in the scientific data detailed in the reports.",Permanent. Retain for 6 year(s),Public,1 microfilm reel
3033,Governor's Office of Planning and Budget,Payroll register,1966-,Alphanumerical,"This register is a numerical listing by check number and agency codes of all payroll checks issued by the municipality. It includes code\, date\, warrant number\, name of employee\, social security number\, types and amounts of individual deductions\, and may include hourly rate\, and number of hours worked. Though this register is frequently used to reference specific payroll checks\, it might be the only record of employee salaries and would then serve the same retirement purpose as the Employee earnings history files.",Retain for 3 year(s),Private,
6575,Governor's Office of Planning and Budget,W-2 distribution list,1987-,Chronological,Records of withholding tax allowances completed by state employees which certify the withholding tax status of the employee and any additional withholding from his paycheck.,Retain for 1 year(s),Private,
6579,Governor's Office of Planning and Budget,Posting payroll control reports,1987-,Chronological,Reports from the Division of Finance indicating the status of agency payroll transactions.,Retain for 2 year(s),Private,
5834,Governor's Office of Planning and Budget,Civilian conservation corps camps maps,1935-1942.,Alphanumerical,,Permanent. Retain for 1 year(s),,
10010,Governor's Office of Planning and Budget,Executive director's administrative budget records,1985-,Alphabetical by subject name,"Correspondence or subject files of formally organized budget offices documenting agency policy and procedures governing budget administration\, and reflecting policy decisions affecting expenditures for agency programs.",Permanent. Retain for 7 year(s) or for 0,Public,
20898,Governor's Office of Planning and Budget,Requests for information,1998-,"Alphabetical by category, thereunder alphabetical by vendor","These records are used to solicit vendor input about information systems. The information gathered is used in formulating information technology plans and strategies for placing government services online. The services will allow customers to order publications\, make payments\, and conduct other business with state agencies over the internet. The records include information for different aspects of the services such as systems and payments. The records include computer software\, hardware\, and service solutions that are proprietary to individual vendors and partnerships.",Retain for 3 year(s),Protected,
23706,Governor's Office of Planning and Budget,E-Utah user profile database,2001-,Alphabetical by name,"Information in the e-Utah user profile database is collected by the Governor's Chief Information Officer\, upon the request of the user\, to provide basic user information including name\, address\, electronic mail address\, age\, income\, gender\, and a list of personal interests in order to provide personalized service. The database allows a user to access a personalized web page containing information and services relevant to the consumer. The user may also choose to receive ""reminder services"" for events\, a personalized calendar\, the ability to authenticate services using a single provider\, online support\, updating account information\, online payment for services\, and other services as yet to be determined.",Retain until administrative need ends,Private,
22661,Daniel Cowan Jackling Commission,Statue dedication program,1954.,None.,"The statue of Daniel Cown Jackling was presented to the State of Utah by the National Society of The Sons of Utah Pioneers with the cooperation of the Utah Copper Division of Kennecott Copper Corporation on August 14\, 1954. Included is information pertaining to the dedication program\, biography of Jackling\, sponsors\, statue\, sculptor\, and commission.",,Public,
24398,Council on Children and Youth,White House Conference planning records,1959-1960.,Chronological.,"From 1910 to 1970 citizen representatives from all States and Territories were gathered at the call of the President of the United States for a White House Conference on Children and Youth. Preparatory to the 1960 Conference\, Governors of the States\, at the request of the President\, appointed Committees to initiate local activities and prepare reports on matters bearing on the welfare of children in each State. This series contains materials gathered by the Utah Council on Children and Youth. It includes a State report\, discussion guides\, communications from the National Council\, meeting agenda\, meeting minutes\, and committee reports.",,Public,0.35 cubic foot
2646,Governor's Office. Office of Local Affairs,Administrative records,1964-1970.,Alphanumerical,,,,
3053,Governor's Office. Office of Local Affairs,Film catalogs,1969-1970.,alphanumerical,,,,
5017,Governor's Office of Planning and Budget,Science advisor mailing list notebook,1987-,Alphabetical by committee name or acronym,"This notebook documents the membership of each of the Governor's science advisory committees and lists other interested parties\, all of whom will be sent committee announcements\, minutes\, and other committee information by the Governor's Science Advisor and staff. The committees included in the notebook are the Science Advisory Committee (SAC); Centers of Excellence Review Committee (COE); Utahnet Task Force\, a business and public relations committee; Fusion Council Advisory Committee; Cold Fusion Legislative Oversight Committee; Citizens Advisory Committee on Dugway Testing (CACDT); and the Nuclear Waste Transportation Task Force. Most of the membership lists include names\, business or home addresses and phone numbers of Governor's appointees\, ex,officio members\, and their spouse's names.",Retain until final action,Public,
6550,Governor's Office of Planning and Budget,Leave adjustments,1987-,Chronological,"Shows all leave adjustments made during a pay period. Shows category of adjustment\, the amount\, social security number\, and employee name.",Retain for 3 year(s),Private,
3034,Governor's Office. Office of Local Affairs,Executive order,1969.,Alphanumerical,,Permanent. Retain for 1 year(s),Public,
4740,Governor's Office of Planning and Budget,Data processing planning reports,1987-,Alphabetical by agency name,"These plans are created by state agencies and filed with the Office of Planning and Budget. They are used by the State Data Processing Coordinator and staff to document and track state data processing purchases and the disposition of obsolete equipment. The plans provide the department and division names and the date of the report. The report is revised each fiscal year. Each plan inventories the agency's workstations\, processors\, software\, storage\, communications\, output devices\, and other related data processing equipment. The plans list model numbers\, low organization numbers\, a description of the equipment\, current inventory\, number of new acquisitions\, costs\, maintenance/lease costs\, number of dispositions\, reimbursement amount\,,maintenance/lease reductions in cost\, total number in inventory including recent acquisitions and dispositions. The plans also may include quarterly or monthly acquisition reports\, related policy material\, and data processing initiatives. The files also document monthly breakfast meetings planned by the State Data Processing Coordinator and attended by state data processing managers which offer both vendors and managers the opportunity to discuss new informational technologies and how division or departmental plans could be modified to take advantage of equipment and software improvements.",Permanent. Retain until administrative need ends,Public,
4675,Governor's Office of Planning and Budget,Community assistance program records,1963-1970.,Alphanumerical,,Permanent. Retain for 1 year(s),,
4697,Governor's Office of Planning and Budget,Community action program grant records,1969-1970.,Alphanumerical,,Permanent. Retain for 1 year(s),,
11916,Governor's Office of Planning and Budget,Urban planning project records,1970-,Alphabetical by geographical area.,"Information recorded in these files deals with grants for the urban planning project. Information includes grant amounts\, conditions for receiving grants\, and locations which received grants. There are files for various geographic areas (city\, county).",Retain for 7 year(s) after expiration of contractual agreement,Public,
81700,Governor's Office of Planning and Budget,Deputy Director/State Planning Coordinator's administrative files,1964-,Alphabetical by subject,"These are the files of the officer who acts as the governor's advisor on state\, regional\, metropolitan\, and local governmental planning matters relating to public improvements and land use. These files include copies of the governor's speeches\, task force working papers\, policy background papers and recommendations\, analysis of block grants\, agenda and minutes of the State Planning Advisory Committee\, and correspondence.",Permanent. Retain for 3 year(s),Public,
25491,Governor's Office of Planning and Budget,Planning general subject files,1983-,"Chronological by year, thereunder alphabetical by subject","This series includes state and local general government files\, planning reports\, Utah Tomorrow files\, county planning projects\, correspondence\, and miscellaneous land files for general historical use.",Permanent. Retain for 13 year(s),Public,7.00 cubic feet
81436,Governor's Office of Planning and Budget,State committee on productivity and efficiency files,1985-1989.,Alphabetical by agency,"The purpose of this study was to find and promote economy and efficiency in Government. It includes a Dan Jones survey\, Committee on Executive Reorganization recommendations\, minutes of the reorganization committee meetings\, the SCOPE publication and Department implementation plans.",Permanent. Retain for 7 year(s),Public,
84200,Governor's Office of Planning and Budget,Governor's detailed recommendations records,1987-,chronological,These records document the recommendations of the Governor to the Legislature concerning state agency budgets. The Legislature uses these recommendations in determining the budgets for each agency for the coming fiscal year.,Permanent. Retain for 7 year(s),Public,
83775,Beaver County (Utah). County Recorder,Abstracts records,i 1867-1953.,"Alphanumerical by section, township, and range, thereunder chronological by recording date.","The county recorder creates abstracts that contain the history of property ownership by providing a true chain of title by geographical location. They contain the date and character of instrument\, book and page number where instrument was record\, entry number of instrument\, and legal description.",Retain permanently,Public,
83796,Daggett County (Utah). County Recorder,Oil leases,i 1919-1966.,"Numerical by book number, thereunder chronological",The recorder copies of leases registe oil distribution and ownership within the county. The information includes names of leasee and leasor; date of lease; considerations of the lease; terms of the agreement; description of the property; date recorded; and signatures of lessor and county recorder.,,,
83867,Carbon County (Utah). County Recorder,Auditor's tax deeds,i 1921-1925.,"Numerical by book number, thereunder chronological","When property was sold for delinquent taxes\, the deed on the land would be entitled auditor's tax deeds. The tax assessment was made by teh county auditor but the deed was registered with teh county recorder. These are recorded copies of the deed at teh time of the sale of property. Information includes name of property owner at the time of assessment; legal description of property; dates of instrument and sale of property; entry number; amount of taxes\, costs\, interest\, and penalities; date and time of recording; and signatures of county auditor and witnesses.",,,
83777,Retirement Office. Division of Employees Group Insurance,Employees group insurance claim files,1983-,Numerical by claim number,"This is a file of records that provide information of claims made to the state retirement system for payment. These document support claims against their medicare\, medical\, dental or disability insurance programs. This information is used when processing payment\, payee information\, eligibility of claim for payment\, medical records supporting service rendered to insured. This file includes prescription drug claim form\, claim for medical benefits form\, claim for medical and extended benefits form\, dental treatment form\, name of insured\, social security number\, address phone number\, date of birth of insured\, date\, prescription number\, national drug code\, metric quinty\, total charges\, name of pharmacy\, address of pharmacy\, signature of,pharmacist\, license number\, name of dependent\, signature of insured\, signature of physicians or suppliers\, procedure code\, diagnosis code\, and pre-authorized by. This series contains; medical claims\, pharmacy claims\, manual claims\, dental claims and medicare claims.",Retain for 5 year(s),Private,
83854,Department of Workforce Services. Salt Lake Metro Employment Center,Refugee Unit initial registration form,1986.,chronological,"This is a log used to document Refugee Unit initial client registration. It includes client's name\, social security number (or pseudo number if client does not yet have a social security number)\, sex\, educational level\, number of dependents\, date of birth\, age\, whether this is the primary settlement area (first area settled after entry into United States) or secondary settlement area\, e.g.\, client first moved to California and then to Utah)\, date of entry into United States\, whether applicant is receiving refugee cash assistance or AFDC (refugees are eligible for 12 months of refugee cash assistance during the first 18 months after their arrival in the United States)\, etc. This log is also used to complete statistical reporting forms as required,by the Federal government.",,Private,
83902,Weber County (Utah). Board of Equalization,Minute books,1907-1921.,"Chronological thereunder numerical book, page, and line number.","These books contain decisions on abating property taxes by the Board of Equalization. Though these book are entitled minutes\, they contain only decisions of the board. The county commission serves as the Board of Equalization and meets only to determine tax relief for the indigent\, the aged\, the disabled\, and veterans. They transact no other business. Information recorded in these books includes: date of meeting\, book\, page\, line number in assessment roll; name of taxpayer\, lots\, description of property (block or section\, plat\, township and range); value of real estate; amount abated (value of improvements\, value of personal property)\, total abated; and remarks (usually indicates purpose for abatement or if request was denied).",,Public,
83982,Department of Workforce Services. Unemployment Contributions Section,Form 3 batch listing,1987-2019.,"Chronological, thereunder numerical by batch number.","This is a computer generated paper listing the contents of an employer monetary (contributions) batch by entry amount and the batch total. Though this is called a Form 3 Batch Listing it could be one of several employer monetary batches arranged by format for ease in storage and retrieval of paper files until filming is completed such as journal entries\, payments\, returned checks\, refunds\, audits\, etc. in addition to the Form 3's. A calculator tape of entry amounts is then compared with the system total to ensure correct entry. These batch listings plus the batch documents are then filmed as part of the Batch Receipts Record Series 83833.",Retain for 3 year(s),Exempt,
84006,Department of Workforce Services. Unemployment Contributions Section,Benefits accounts receivable trial balance account listing,1987-2019.,Chronological.,"This is a daily computer generated report showing accounts receivable activity detail by benefit name\, address\, and social security number under the batch listing. This is used for reconciliation purposes and administrative need\, e.g.\, when the computer is down this report can be used for reference. This record series is filed under the heading Output Machine Accounts along with two other related computer generated reports entitled\, Benefit Transaction Batch Listing\, Record Series 83995 and Overpayment Accounts Receivable Listing\, Record Series 83996.",Retain for 2 year(s),Exempt,
84021,Uintah County (Utah). County Clerk,Marriage license applications,1913-,"Chronological, thereunder numerical by application number","The county clerk registers each couple throughout the application process to prove their identity and record other information which permits the couple to receive their license to be legally married. The information includes: application number; names and addresses of couple; color or race; marital status; places and dates of birth; occupation of applicants; names\, birthplaces\, and dates of birth; occupation of applicants; names\, birthplaces\, and nationalities of fathers; maiden names\, birthplaces\, and nationalities of mothers; statements that applicants are free from venereal disease or chronic epilepsy (until February 19\, 1964 when the form was altered\, not requiring this information); maiden name of female (if previously married); signatures of applicants; consent of parent or guardian if either applicant is a minor; is a minor; signatures of witnesses and county clerk; and date application was filed.",Retain permanently,Exempt,
83978,Department of Workforce Services. Unemployment Contributions Section,Unemployment Insurance (UI) contribution employer records,1980-,Numerical by employer identification number.,"These records contain information pertaining to an employer registered with the Department for employer tax and unemployment compensation purposes. Employers in the state of Utah pay an unemployment insurance tax\, or ""contribution""\, as detailed in Utah Code 35A-4-3\, and Utah Administrative Code R.994. The Department keeps a registry of employers\, determines if employer accounts are subject to unemployment contributions\, collects employer contributions and overpayments for unemployment benefits\, and monitors employer compliance. Records following this schedule include initial application forms\, contribution rates\, new hire and wage data information\, correspondence\, audit reports\, etc. Records may also contain collection history data\, payment schedules\, and/or copies of notices to file property liens\, satisfactions of judgements\, longitudinal data\, and related records. Longitudinal data is data that is collected through a series of repeated observations of the same individuals over,some extended time frame. Keeping longitudinal data helps the department and other requesters to measure change and make more informed decisions through research and reporting. Requestors may include the Department\, other state and federal agencies\, the Governor's Office\, and the Utah State Legislature. Only aggregate data is given to outside agencies unless they have gone through the process of MOUs (Memoranda of Understanding)\, or matching agreements\, in which case individual data elements are specified in a written agreement. Aggregate data can also be requested by colleges and universities\, advocacy groups\, the public and the media\, each of whom work with the Department's legal office to ensure confidentiality.","Retain for 3 year(s) after final action or until administrative value met, whichever is greater",Exempt,
84007,Department of Workforce Services. Unemployment Contributions Section,Employer batch verification (part 2),1987-2019.,Numerical by batch.,"These are backup documents used to make batch corrections and/or reconciliations due to errors such as wrong account\, wrong rate\, etc. This is part of the daily update documenting specific dollar amounts\, account numbers\, etc. that were rejected and are to be input again.",Retain for 3 year(s),Exempt,
84023,Department of Workforce Services. Unemployment Contributions Section,Employment and training administrative reports,1983-2019.,Chronological.,"This report documents the total number of employer accounts set up for the quarter\, total number of terminated accounts\, and total of actual employers in active status as of the end of the quarterly reporting period. This report is prepared in compliance with Federal regulations.",Retain for 3 year(s),,
84031,Uintah County (Utah). County Treasurer,Tax assessment rolls,i 1888-,Chronological,"The county treasurer records tax assessments given to individuals and businesses on a yearly basis\, and then records payment of the tax. The assessment rolls show name and address of owner or possessor of property; legal description of the land and valuation of real estate; value of improvement; list of personal property and value; amount of taxes; date of payment and remarks. Individuals tax rolls were divided into two categories\, real estate and personal property (which includes all livestock and equipment). Business assessment rolls subdivide based on the type of company and the type of equipment or stock they own. Most companies will have rolling stock (cars or trains)\, buildings and other equipment. Public Utilities and Mines are,treated separately\, because of the nature of their business. They record all natural resources that the company draws upon\, and are taxed accordingly.",Retain permanently,,
84049,Jordan School District (Utah). Office of Student Services,High school student attendance class rolls,1903-1979.,Alphabetical by name of school and teacher,"These are the individual rolls kept by each high school teacher in Jordan District to indicate student attendance. The rolls include: the name of teacher\, names of students\, entry and exit dates\, days of attendance and absence\, and sometimes grades. In 1979\, the Jordan School District discontinued the use of rolls and attendance records were automated.",Retain for 3 year(s),Public,
84068,Dept. of Employment Security. Legal Services,Court of Appeals case log,1986-1997.,Alphabetical by appellant surname,"This record is an alphabetical log of cases filed with the Court of Appeals. Information includes the appellant name\, Court of Appeals case number\, the date the appeal was filed to the Court\, issue before the Court\, decision rendered by the Court\, and the Court of Appeals decision date.",Permanent. Retain for 1 year(s),Public,
84047,Piute County (Utah). County Clerk,Marriage license applications,1921-,"Chronological, thereunder numerical by application number","The county clerk registere each couple through and application process to prove their identity and record other information which permits the couple to receive their license to be legally married. The information includes: application number; names and addresses of couple; color or race; marital status; places and dates of birth; occupation of applicants; names\, birthplaces\, and nationalities of fathers; maiden names\, birthplaces\, and nationalities of mothers; statements that applicants are free from venereal disease or chronic epilepsy; maiden name of femal (if previously married); signatures of applicants; consent of parent or guardian if either applicant is a minor; signatures of,witnesses and county clerk; and date application was filed.",Retain permanently,,
84064,Dept. of Employment Security. Legal Services,Court of Appeals docket books,1986-1997.,"Chronological, thereunder numerical by case number","This record is a docket used to record unemployment insurance cases appealed to the Court of Appeals. Information includes the name\, case and social security number of the claimant\, the name of the employer if applicable to claimant's case; the employer name and number in contribution/tax cases; the dates and decisions of both the administrative law judge from the Lower Authority appeal and the Board of Review; the date appealed to the Court; dates of filings of Motions\, Certification of Record and Briefs of both parties; the decision and decision date of the Court\, and the issues before the court.",Permanent. Retain for 1 year(s),Private,
84052,Weber County (Utah). Planning Commission,Planning and zoning plats,1961; 1966.,Numerical by book and page (geographical location),"These maps show zoning boundaries within the county. They are usually blueprint maps which show streets\, property lines\, zoning boundaries\, and area classifications. These maps are used for reference purposes and and are frequently updated.",Permanent. Retain until administrative need ends,Public,
84143,Juab County (Utah). County Recorder,Fee and entry books,i 1887-1977.,"Alphabetical by book letter, thereunder by page number","These books record all legal instruments filed with the county recorder. A record of any fee is attached if assessed for services by the county.,Information includes fees collected\, date and person filing legal instrument; entry number; type of instrument; date recorded; description of property (if involved); volume and page wher instrument was recorded; names of interested parties; and consideration for property.",,Public,
84152,Wasatch County (Utah). Probate Court,Inventory appraisement and sale record book,1885-1897.,Chronological,"This volume contains probate forms completed by the county clerk on probate cases where person died intestate. These forms document the inventory and appraisement of individual estates. They include: oaths of appraisers\, oath on inventory\, bonds\, and mortgages. All orders contain the name of the estate and parties involved. The book is identified as Book 2. It also includes an alphabetical index containing the name of the estate and page number.",,Public,
84089,Wayne County (Utah). County Recorder,Oil leases,i 1901-1972.,"Numerical by book number, thereunder chronological",The recorded copies of leases register oil distribution and ownership within the county. The information includes names of leasee and leasor; date of lease; considerations of the lease; terms of the agreement; description of the property; date recorded; and signatures of leassor and county recorder.,,,
84145,Department of Corrections. Division of Prison Operations,Inmate jackets,1875-,Numerical by inmate number.,"These case files document the prison history of an inmate while incarcerated at a facility of the Utah State Prison system. The inactive records are maintained in office for two years after the inmate is released because of the high rate recidivism (84% within 2 years). The records are also used by the courts\, social service representatives\, and law enforcement officials for research into the criminal history of individuals in their care\, and for background information for investigations. Files include commitment papers\, admittance and assessment records (face sheet)\, Parole Board results\, incident reports\, contracts\, treatment plans\, pre-release agreements\, detainers\, disciplinary reports\, educational and work,records\, correspondence\, CCC reports\, and presentence investigations.",Permanent. Retain for 30 year(s) after case is closed,Private,
84082,Wayne County (Utah). County Recorder,Grantor and grantee indexes,i 1892-1977.,Alphabetical by name of grantee/grantor or principal party,"These records are used to index all deeds\, final judgements\, claims\, patents\, or decrees partitioning or affecting the title or possession of real property in Wayne County as registered with the coutny recorder. Information includes names of grantee or grnator; date and type of instrument; date of filing; description of property; and volume and page number where the instrument was recorded.",Permanent. Retain for 1 year(s),,
84113,Department of Workforce Services. Unemployment Insurance Division,Prosecution files,1980-,numeric by social security number,"This record documents the investigation and prosecution of fraudulent violations of Section 35A-4-104 of the Employment Security Act. The decision to prosecute is determined by the amount of money received fraudulently and/or the presence of a significant identifiable scheme\, e.g. use of a false Social Security number or a dummy claimant. It contains 613\, Employer Reports; a copy of the claimant's benefit transcript showing a record of the unemployment compensation payments made to him; the Initial\, Additional or Reopened Claim for Benefits; Warrants; the decision of the adjudicator; and/or any other forms or correspondence pertaining to an individual's claim as deemed necessary for the case. In addition\, the record contains transmittal documents\, information documents\, and copies of both the summons and court record pertaining to the prosecution. If fraud is determined by the adjudicator and meets required monetary criteria\, the case is turned over for prosecution to either the local,authority (if within the 4-year statute of limitations) or to the U.S. Attorney (5-year statute of limitations and allowable because of federal dollars in the unemployment compensation program.) When probation has been completed\, the record will be imaged.",Retain for 8 year(s),Public,
84119,Board of Education. Office of Education. Teaching and Learning,Certification committee files,1983-,Chronological,These records include the agenda and related records of the Certification Committee of the State Board of Education.,Retain permanently,Private,
84148,Wasatch County (Utah). Probate Court,Administrators' record book,1883-1898.,Chronological,"This volume contains probate forms completed by the court clerk for estates where persons died intestate. It contains: orders appointing time for hearing petitions\, orders of administration\, administrators bonds\, letters of administration\, and orders appointing appraisers. The book is identified as Book 2. It includes an alphabetical index containing name of estate and page number.",,Public,
84142,Juab County (Utah). County Recorder,Deeds,i 1863-1911.,"Numerical by book number, thereunder by page number","These are recorded copies of various types of deeds registered with the county recorder that show land ownership. Types of deeds may be sheriff\, administratro\, quit claim\, guardian\, probate\, mayor\, and trust deeds.,Information recroded includes entry number; date of deed; names of grantor and grantee\, legal description of property; consideration given for the property; signatures; and date recorded.",,Public,
84138,Juab County (Utah). County Recorder,Land patents,i 1915-1979.,"Numerical by book number, thereunder by page number","Federal and State land was sold\, settled\, and cultivated in small tracts to settlers in Utah\, as in other states. An individual or business was required to apply for the program and had to meet specific qualifications. This record includes entry number\, applications and certificate numbers; date of patent; anmes of grantor and grantee; legal description of property; consideration; signatures of secretary and recorder of United States general office; and date recorded.",,,
84164,Juvenile Court (Fourth District),Wasatch County juvenile court minute book,1907-1913.,Chronological,"This volume contains an account of the proceedings of juvenile court. It includes: date\, names of judge and juvenile\, complaint or charge\, a summary of the situation\, case number\, and decision rendered (fines levied\, probation\, jail sentence\, or release).",,Exempt,
84232,Sevier County (Utah). County Treasurer,Tax sales records,i 1936-1976.,"Numerical by book number, thereunder alphanumerical by section, range, block,or lot","These are records which document the sale of property by the county treasurer's office for delinquent taxes. Property may be sold after 4 years of delinquency. Information includes name of person to whom property was assessed; legal description of property; date of sale; volume and page where property was entered in the assessment roll; amounts of taxes and penalty attached; total amount due; name of person to whom property was sold; and date of redemption and name of redeemer\, if redeemed\, and redemption certificate number.",,Public,1 microfilm reel
84259,Sevier County (Utah). County Clerk,Marriage license applications,1901-,"Chronological, thereunder numerical by application number","The county clerk registers each couple through and application process to prove their identity and record other information which permits the couple to receive their license to be legally married.,The information includes: application number; names and addresses of couple; color or race; marital status; places and dates of birth; occupation of applicants; names\, birthplaces\, and nationalities of fathers; maiden names\, birthplaces\, and nationalities of mothers; statements that applicants are free from venereal disease or chronic epilepsy; maiden name of female (if previously married); signatures of applicants; consent of parent or guardian if either applicant is a minor; signatures of witnesses and county clerk; and date application was filed.",Retain permanently,,
84192,Department of Workforce Services. Adjudication Division,Legal opinions,1943-,"By legal issue, thereunder chronological.",This record documents legal interpretations of the law on various Utah Employment Security problems and issues. It is maintained for reference purposes in similar cases.,Retain until administrative need ends,Public,
84207,Sevier County (Utah). County Recorder,Oil leases,i 1897-1973.,"Numerical by book number, thereunder chronological",The recorded copies of leases register oil distribution and ownership within the county. The information includes names of leasee and leasor; date of lease; considerations of the lease; terms of the agreement; description of the property; date recorded; and signatures of leassor and county recorder.,,,
84254,Weber County (Utah). County Recorder,Abstracts records,[ca.^1880]-,"Numerical by book number, thereunder by page number","The county recorder creates abstracts that contain the history of property ownership by providing a true chain of title by geographical location. They contain the date and character of instrument\, book and page number where instrument was recorded\, entry number of instrument\, and legal description.",,,46 microfilm reels
83459,Millard County (Utah). County Recorder,Subdivided farm lands abstract book,1920.,None,"This single volume is an abstract book describing subdivided farm land within Fillmore School District No._1. Recorded information about each piece of property includes the section number\, the name of the landowner\, a legal description of the specific parcel (boundaries\, number of acres embraced\, and whether water rights are included)\, and the book and page number where the deed may be found. No dates are recorded and the abstract information appears to be randomly arranged. Apparently the 640-page book was intended to record abstracts of property within the Meadow\, Kanosh\, Holden\, and Scipio districts within Millard County as well\, but only the first 49 pages were completed\, all dealing with property within Fillmore School District No._1.",,Public,
83491,Department of Health and Human Services. Division of Child and Family Services,Adoption case records,i 1930-,Alphabetical by child's adoptive surname.,"These files document adoption placements for children whose birth parents have either been deprived of or have permanently relinquished their parental rights.,This series includes a face sheet; intake information; social history; closing information; medical\, genetic\, birth and information; educational records; psychological evaluations; and birth certificates. Also included are legal documents such as court orders\, adoption reports\, summons\, paternity notices\, record of adoption\, termination of parental rights\, administrative reviews\, investigative reports\, handwritten notes\, financial reports\, and related correspondence.",Permanent. Retain for 22 year(s) after case is closed,Controlled,
83656,Utah Technical College at Provo,Utah consortium of community colleges fund raiser files,1986-1987.,chronological,"These files are a detailed account of fund raising effort of the Utah Community Colleges during 1986-87. They include correspondence\, information on conferences held\, minutes of meetings\, and information about foundations and corporations which were asked for money. The Utah Community Colleges are Salt Lake Community College\, Utah Valley Community College\, Dixie College\, Snow College\, and College of Eastern Utah.",Permanent. Retain for 15 year(s),Public,
83671,Millard County (Utah). County Recorder,Water deeds,i 1899-1960.,"Numerical by book number, thereunder chronological","The water deeds\, registered with the recorder\, show water alottments within the county which have ownership. The record includes information about appropriation of water showing entry number; application number\, certificate number; names of granator and grantee; amount of water granated; point of diversion; purpose of water use; conditions governing use; signature of state engineer; and signature of county recorder. 555 Indexed by grnatee's name.",,Public,
83669,Millard County (Utah). County Recorder,Carey Land Act applications and patent claims,i 1913-1938.,Chronological,"Under the Carey Land Act desert lands were sold\, settled\, and cultivated in small tracts to settlers in Utah\, as in other states. Some lands were opened to public sale and corporations were allowed to bid after applying for the public land sale. Applications for the program were handled through the state\, but were approved by the United States Secretary of Interior. This record is of the land acquired through this program for mining companies and includes a description of the land; the person making the claim; date of claim; and final approval (if granted by application).",,,
83678,Millard County (Utah). County Recorder,Powers of attorney,i 1916-1960.,none,"____ This record shows the transfer of legal power for parties involved in land acquistions. Information includes the date of the instrument\, the names of grantor and grantee\, powers granted\, acknowledgment\, the date recorded\, and the signatures of the grantor and the county recorder.",,Public,
83726,Millard County (Utah). County Clerk,Stock grazers register index,i 1899-1901.,Alphabetical by the first letter of the grazer's last name.,"This one-volume index contains a list of persons ranging stock (sheep) in Millard County. It was used to collect fees for the ranging of stock. It contains the name of the stock grazer\, the date\, the grazer's home state or county\, the brand or mark\, the number and kind of stock (horses\, cattle\, sheep\, mules)\, bond or cash deposit paid\, the date paid\, the amount\, and remarks.",,Public,
83752,Iron County (Utah). County Recorder,Water deeds,i 1903-1959.,Chronological.,"The water deeds\, registered with the recorder\, show water alottments within the county and water ownership rights. The record includes information about appropriation of water showing entry number; application number\, certificate number; names of grantor and grantee; amount of water granted; point of diversion; purpose of water use; conditions governing use; signature of state engineer; and signature of coutny recorder. 555 Indexed by grantee's name.",,,
83727,District Court (Fourth District),Weber County oaths of allegiance,1893-1895.,Chronological.,"These volumes contain the originals of forms completed by Mormon men taking the oath of allegiance to the United States and disavowing the practice of polygamy. They contain the person's name\, date\, and signature indicating oath was taken\, the signature of the deputy clerk certifying oath was taken\, and date form was filed with the district court. Federal laws had outlawed the practice of polygamy and this oath recognized the supremacy of federal law.",Retain permanently,,
83753,Iron County (Utah). County Treasurer,Tax sale records,i 1971-,"Chronological, thereunder numerical by serial number.","This is the record of property sold for delinquent taxes by the county tresurer's office. Information includes name of person to whom property was assessed; legal description of property; date of sale; volume and page where property was entered in the assessment roll; amounts of taxes and penalty attached; total amount due; name of person to whom property was sold; and date of redemption and name of redeemer\, if redeemed\, and redemption certificate number.",Permanent. Retain for 5 year(s),Public,
83788,Rich County (Utah). County Recorder,Grantor and grantee indexes,1873-,Alphabetical by name of grantee/grantor or principal party,"These records are used to index all deeds\, final judgements\, claims\, patents\, or decrees partitioning or affecting the title or possession of real property in Millard County as registered with the county recorder. Information includes names of grantee or grantor; date and typd of instrument; date of filing; description of property; and volume and page number where the instrument was recorded.",Permanent. Retain until administrative need ends,,
83859,District Court (First District : Cache County),Daily court filings,i 1989-,Chronological,,Permanent. Retain for 9 year(s),Public,
83771,Beaver County (Utah). County Clerk,Marriage license applications,1920-,"chronological, thereunder numerical by application number","The county clerk registers each couple through an application process to prove their identity and record other information which permits the couple to receive their license to be legally married. The information includes; application number; names and addresses of couple; color or race; marital status; places and dates of birth; occupation of applicants; are free from veneral disease or chronic epilepsy (until December 13\, 1963 when the form was altered\, not requiring this information); maiden name of female (if previously marries); signatures of applicants; consent of parent or guardian if either applicant is a minor; signatures of witnesses and county clerk; and date application was filed.",Retain permanently,,
83790,Rich County (Utah). County Recorder,Official records,i 1956-,"Numerical by book number, thereunder chronological","The official record is a compilation of the records kept as documents registered by the county recorder. Beginning in 1956 records were registered together as well as in separate volumes. Contained in the Official Record are: Abstractor bonds\, bills of sale\, medical certification records\, United States Military discharges\, affidavits\, powers of attorney\, lis pendens\, land agreements\, redemption cretificates\, gas and oil leases\, deeds\, mortgages\, mining records\, water records\, leases\, and liens. This series also includes certificates of appointments for bishops and stake presidents in the Chrurch of Jesus Christ of Latter-day Saints.",Retain permanently,Public,
83817,Department of Health and Human Services. Division of Child and Family Services,Substitute care case files,1958-1995.,Alphabetical by surname,"This is a record of care and services provided to a child under the age of 18 who has experienced severe emotional disturbances\, physical disability\, and/or social maladjustment and who has been in substitute care placement. The Department of Social Services obtains custody of the child by an order from Juvenile Court. Custody is given by the court when the child has been abused and/or neglected by the parent or guardian. The department can be granted voluntary custody of the child for up to 45 days with an agreement of the parent or guardian. The child remains in the department's custody until a parent or guardian has expressed the willingness and ability to resume permanent responsibility for the child or the court orders the,child returned to the custody and home of the parent. This series includes a psychosocial evaluation\, family studies\, financial disclosures\, treatment plans\, progress notes\, supportive services\, court orders and Health and Education records and fees. As of 1999\, these records have become part of the Family Files series (Agency General Schedule #21935).",Retain for 50 year(s) after case is closed,Private,
83803,Kane County (Utah). County Recorder,Abstracts records,i 1872-,Chronological,"The county recorder creates abstracts that contain the history of property ownership by providing a true chain of title by geographical location. They contain the date and character of instrument\, book and page number where instrument was recorded\, entry number of instrument\, and legal description.",Retain permanently,Public,
83878,Wasatch County (Utah). County Recorder,Fee and entry books,i 1888-1982.,"Alphabetical by book letter, thereunder chronological","These books record all legal instruments filed with the county recorder. A record of any fee is attached if assessed for services by the county. Information includes fees collected\, date and person filing legal instrument; entry number; type of instrument; date recorded; description of property (if involved); volume and page where instrument was recorded; names of interested parties; and consideration for property.",,,
83944,Department of Workforce Services. Unemployment Contributions Section,Contributions monetary batch summary,1986-2019.,Chronological.,"This is a computer generated report summarizing daily batch activity for the Contributions area (employer monetary activity)\, e.g.\, deposits\, set ups\, accounts receivable collected\, etc. This report is part of the daily update used for reconciliation of manual input with computer update information on the report.",Retain for 2 year(s),Public,
84010,Salt Lake County (Utah). County Surveyor,Recorded surveys,1987-,Numerical by plat number,"These are private surveys by professional land surveyors made within Salt Lake County that establish or reestablish any private property boundary monument. The surveyor is required to file a map of the survey within ninety days of the establishment or reestablishment of the boundary monument. The survey maps are required to show: location of survey by quarter section and township and range; the date of the survey; the scale of drawing and north point; the distance and course of all lines traced or established\, giving the basis of bearing and the distance and course to a section corner or quarter corner\, including township and range\, or identified monument within a recorded subdivision; all measured bearings\, angles\, and distances separately indicated,from those of record; a written boundary description of property surveyed; all monuments surveyed; all monuments set and their relation to older monuments found; a detailed description of monuments found and monuments set\, indicated separately; the surveyor's seal or stamp; and the surveyor's name and address. The map is also required to contain written narratives that explain and identify the purpose of the survey; the basis on which the lines were established; and the found monuments and deed elements that controlled the established or reestablished lines (UCA 17-23-17).",Retain permanently,Public,
84062,Department of Workforce Services. Adjudication Division,Court of Appeals/Supreme Court case files,i 1940-,Alphabetical by appellant surname.,"This record documents the processes of the Supreme Court and Court of Appeals for unemployment insurance compensation cases appealed beyond the Board of Review decision. It contains all documents compiled for any of the previous appeal levels and any paper work compiled after appeal including any motions\, certifications\, and decisions of the Court. These case files are the original court records used to document findings of the Supreme Court and the Court of Appeals. They are used for reference purposes on similar cases.",Retain for 20 year(s),Public,
84034,Emery County (Utah). County Recorder,Land patents,i 1894-1952.,"Numerical by book number, thereunder by page number","Federal and State land was sold\, settled\, and cultivated in small tracts to settlers in Utah\, as in other states. An individual or business was required to apply for the program and had to meet specific qualifications. This record includes entry number\, applications and certificate numbers; date of patent; names of grantor and grantee; legal description of property; consideration; signatures of secretary and recorder of United States general office; and date recorded.",,,
84109,Department of Government Operations. Division of Purchasing and General Services. Surplus Property,Closed item history report,1985-,Numerical by SP-1 number,"This is a computer-generated report which tracks all property coming in and going out of Surplus Property. It is used for inventory control and audits. The report includes item description\, donor\, reference for payback data\, and dates of transactions.,Records which document the sale\, disposal\, or surplus of personal property These files may comprise of invitations\, bid acceptances\, lists of materials\, evidence of sales\, and related correspondence.",Retain for 6 year(s),Public,
84078,Wayne County (Utah). County Clerk,Marriage license applications,1933-,"Chronological, thereunder numerical by application number","The county clerk registers each couple through and application process to prove their identity and record other information which permits the couple to receive their license to be legally married. The information includes: application number; names and addresses of couple; color or race; marital status; places and dates of birht; occupation of applicants; names\, birhtplaces\, and nationalities of fathers; maiden names\, birthplaces\, and nationalities of mothers; statements that applicants are free from venereal disease or chronic epilepsy; maiden name of female (if previously married); signatures of applicants; consent of parent or guardian if either applicant is a minor; signatures of,witnesses and county clerk; and date application was filed.",Retain permanently,,
84141,Juab County (Utah). County Recorder,Mortgages,i 1893-1947.,"Numerical by book number, thereunder by page number",Mortgages are recorded with the county recorder to show a property title as security on a loan. Information includes entry naumber; date of mortgage; names of mortgagor and mortgagee; amount of mortgage; legal description of property; terms of mortgage; and signature of mortgagor; certification of notary public; date recorded; and signature of county recorder.,,,1 microfilm reel
84161,Wasatch County (Utah). Probate Court,Probate record,1891-1901.,Chronological,"This volume contains holographic copies of legal papers filed in probate cases. It includes: the name of the estate\, names of judge\, executors\, administrators; date\, the verbatim text of all orders and other papers filed in the Probate court.",,Public,
84092,Box Elder County (Utah). County Recorder,Water records,i 1880-1975.,"Numerical by book number, thereunder by page number","The water deeds\, registered with the recorder\, show water alottments within the county and their ownership. The record includes information about appropriation of water showing entry number; application number\, certificate number; names of grantor and grantee; amount of water granted; point of diversion; purpose of water use; conditions governing use; signature of state engineer; and signature of county recorder.",,,7 microfilm reels
84123,Department of Workforce Services. Workforce Research and Analysis Division,Targeted jobs tax credit certification files,1981-,Alphabetical by employer name.,"This record documents certification of individuals under the federally funded Targeted Jobs Tax Credit (TJTC) program administered by Employment Security. This program enables employers to receive tax credit by employing individuals who meet certification qualifications. Potential eligibility is based on nine different targeted groups: - general assistance recipients; - handicapped individuals referred by state vocational rehabilitation services or the Veterans Administration; - Supplemental Security Income recipients; - Vietnam-era veterans who are economically disadvantaged; - certain ex-offenders; - youth\, 18-22\, from economically disadvantaged families; - youth\, 16-19\, who are economically disadvantaged and participating in an approved cooperative education program; - work incentive (WIN) participants and recipients of aid to families with dependent children (AFDC); and - economically disadvantaged summer employees\, 16-17 years of age\, who have never before worked for an employer,and who work for up to 90 days between May 1 and September 15th. The file contains: applicant characteristics form\, tax credit eligibility statement\, employment eligibility verification form\, employer request for TJTC certification\, employer tax credit voucher\, and any supporting documentation or correspondence pertaining to TJTC eligibility criteria or certification\, including letters of request and letters of denial. Until all materials are received on an applicant\, pending files are created and arranged numerically by the last four digits of the social security number. Once processed they are filed alphabetically.",Retain for 5 year(s),Private,
84133,University of Utah (Utah). Medical Center,Hypertension case files: stepped care charts,1973-1980.,"Numerical by case number, thereunder chronological","These charts are part of a hypertension study conducted by the university from 1973-1980. They are related to records series 84691\, 84869\, 83291\, and 10156 (part of same study) but are filed separately.",,Private,
84153,Wasatch County (Utah). County Auditor,Register of county warrants,1895-1926.,Chronological,"These registers record the issuance of checks for services rendered or products provided. They are used for auditing purposes. They contain: date issued\, warrant number; to whom issued; amounts divided by category (salaries and compensation of county officers; poor fund\, fish and game fund\, cost of criminal prosecution\, roads and bridges\, stationary and printing expenses\, court house and land\, water commission\, tax levying\, reporter fund)\, and date cancelled.",,Public,
84211,Weber County (Utah). County Recorder,Agreements and lease records,i 1946-1948.,"Alphabetical by book letter, thereunder numerical by page number",This record represents legal agreements concerning the change of ownership of land registered with the county recorder. The information shows names of parties to agreement; date and terms of agreements; legal description of property; consideration; date of payment; amounts of principal and interest; total amount; acknowledgment; and signature of the county recorder.,,,
84275,Department of Workforce Services. Unemployment Contributions Section,Contribution batch books,1985-2019.,"Alphabetical by program type, thereunder numerical by batch.","These are batch books maintained by the data entry unit to log in the date\, batch number\, batch type\, operator\, balancer and number of entries. These books are used to keep track of the batches being processed. When the process is complete\, the operator will then transmit the batch information to the mainframe. One book is arranged in date order and contains the data entry jobs. The second book is arranged by job and is then in batch order withint the job. The two logs provide a means to validate the other.",Retain for 3 year(s),Public,
84206,Duchesne County (Utah). County Recorder,Auditor's tax deeds,i 1932-1975.,"Numerical by book number, thereunder chronological","When property was sold for delinquent taxes\, the deed on the land would be entitled auditor's tax deeds. The tax assessment was made by the county auditor but the deed was registered with the county recorder. These are recorded copies of the deed at the time of the sale of property. Information includes name of property owner at the time of assessment; legal description of property; dates of instrument and sale of property; entry number; amount of taxes\, costs\, interest\, and penalties; date and time of recording; and signatures of county auditor and witnesses.",,Public,
85002,Department of Health and Human Services. Community Health and Well-Being. Division of Population Health. Office of Emergency Medical Services and Preparedness.,Emergency instructional program,1980-2014.,none,"This program is designed to teach students the elements of emergency care in life-threatening situations. The instruction concerns airway obstruction and respiratory arrest\, cardiac arrest\, bleeding\, and shock\, burns\, and fractures.,HOLDINGS: 1980",Permanent. Retain for 1 year(s),,
85055,Department of Community and Culture. Office of Ethnic Affairs. Asian Affairs,Asian Affairs executive correspondence,i 1984-1985; 1989-2013.,Chronological,"This correspondence documents how Asian Affairs is organized and how it functions\, its pattern of action\, its policies\, procedures and achievements.",Permanent. Retain for 5 year(s),Public,
85099,Sandy (Utah). Community Development Department,Non-residential building plans,1983-,Numerical by permit number.,"These records support the agency's function to review proposed construction of non-residential buildings. Records document blueprints and specifications and are used to determine code compliance and set the quality standard. Information may include details of the construction project's time frame and materials\, as well as the responsibilities of the architect\, owner\, and contractor. These records do not include buildings plans for public buildings.,These are the blueprints and specifications submitted by building contractors or owners when applying for a building permit for the construction of commercial\, industrial\, or apartment structures. The specifications are compiled by the architect for use by the contractor to complete detail work providing type\, grade\, brand of materials to be used\, and general conditions which govern the methods to be employed. They also identify the temporary facilities\, job cleanup\, security\, time limits\, deadlines\, and responsibilities of the architect\, owner and contractor. They are used for determining code compliance and the enforcement of building codes. They are usually arranged by permit number or address.",Retain for 7 year(s),Public,
85115,Park City (Utah). Public Safety,Arrest report,1942-,Numerical by case number.,"These are forms used to report arrests made by the police department. They usually include complete information and description of person arrested\, date\, arrest time\, arrest location\, charges\, description of offense\, witnesses\, victims\, suspects\, and name of officer(s) making arrest. Sometimes report is a multi-part form\, with a copy sent to the county jail.",Retain for 10 year(s),Private,
85140,Eureka (Utah),Journals,i 1923-1925.,Chronological.,"These journals record details of daily receipts and expenditures such as depositor\, payment amount\, date\, payee\, purpose of payment\, fund credited or debited\, and check number. The journals are used to provide another source of documentation.",,,
85118,St. George (Utah). Police Department,Incident reports,1892-,Numerical by case number,"A report of all police calls. Includes location\, date\, time\, type of incident\, persons involved\, disposition\, remarks\, officer's name and number\, and case number.",Retain permanently,,
85131,Eureka (Utah),Cash books,i 1893-1949.,Chronological,"Volumes that record cash payments received by the city treasurer to record cash flow for the office. Information includes date\, payee\, fees\, purpose for payment\, and amount.",,,
85114,School and Institutional Trust Lands Administration,Grazing permits,1896-,Alphanumerical by lease number.,"These are permits for grazing of domestic stock by private farmers and ranchers. Records contain documents associated with expired\, canceled\, and terminated grazing permit records on lands administrated by the Trust Lands Administration in accordance with Utah Code 53C-4-201. The files may contain final and fully executed contracts\, amendments\, assignments\, correspondence (including e-mail)\, application materials\, director's actions\, maps and/or drawings\, photos\, videos\, accounting materials (receipts\, copies of checks\, etc.)\, bonding and insurance materials\, environmental documentation\, certified mail receipts and signature cards\, cancellation notices\, and other materials associated with grazing permits.",Permanent. Retain for 10 year(s),Public,
85144,Ogden (Utah). City Engineer,Informational maps and plats,Undated,None.,"These are city maps and plats for surveys and maintenance of city property and facilities. They are used for research purposes by the public\, other city departments\, and title companies. They include townships and range\, rights-of-ways\, monument markers\, lot measurements\, street names\, centerline measurements\, blocks\, and subdivision names.",Retain,Public,
85157,Eureka (Utah),Drawings and diagrams,undated,Alphabetical by project of name.,"These are drawings and blueprints of engineering ""as-built"" projects. They are used by the public and city personnel to establish existing information for all city locations. They include drawings of street construction; sidewalks; storm drains; waterlines; reservoirs; public facilities; and other city building projects. Each project provides date\, legend\, north arrow\, city title\, scale\, and actual drawings.",Retain permanently,,
85150,East Layton (Utah). City Commission,Building permits,1981.,Numerical by permit number.,"These permits are issued as official building authorization for a variety of actions (construction\, demolition\, the installation of plumbing\, electrical or mechanical equipment\, and the placement of barricades). They contain inspection requests\, inspection reports\, certificates of occupancy\, and any pertinent information relating to the project. They may also contain water source\, sewer system\, flood plain\, and tank certificates.",,Public,
85228,Department of Corrections. Law Enforcement Bureau,Evidence film file,1987-,Chronological,"These records are 35mm film negatives of evidence held by the office. These pictures of evidence are housed in jackets in a loose leaf binder. They document all evidence\, both civil and criminal\, that have passed through this office. Therefore\, they document evidence that has been used in hearings or court cases after the final disposition of the physical evidence. They are useful sources for documentation of evidence when cases are appealed.",Retain until superseded,Public,
85237,Park City (Utah). Administrative Services,Daybooks,1930-1955.,Chronological.,These are summaries showing the amount of receipts and disbursements of each department of the municipality. They may also include documentation from subsidiary ledgers to general ledger and accounting adjustments in the form of general entries.,,Public,
85186,Department of Corrections. Law Enforcement Bureau,Evidence document books,1987-,Chronological,"Provides a detailed summary of incoming evidence from incidents involving inmates/residents or Departmental personnel. Includes the evidence document number\, case number\, suspect/inmate/resident name\, evidence location\, description of evidence\, officer receiving evidence\, date received\, reason released\, date returned and final date of and manner of disposition of the evidence.",Retain for 30 year(s) after case is closed,Public,
85240,Wayne County (Utah). County Commission,Ordinances,i 1901-1987.,Numerical by ordinance number.,"These records document the legislative action of the county commissioners. The county commission may ""pass all ordinances and rules and make all regulations\, not repugnant to law\, necessary for carrying into effort or discharging the powers and duties"" of their office (UCA 17-53-223 (1)(a) (2000)). The county clerk is required ""to authenticate with his signature and the seal of the county clerk all ordinances or laws passed by the board and record the same at length in the ordinance book"" (UCA 17-20-1.7 (2000)).",,Public,
85233,Bountiful (Utah),Balance sheets,i 1962-,Chronological,Balance sheets for city personnel. Each sheet list expenditures by specific fund and shows total amount paid out for the time specified.,Retain permanently,,
85254,Department of Corrections. Adult Probation and Parole. Region 3. Administration and Salt Lake Office,Freemont/Atherton group therapy files,1983-,"Chronological, thereunder by group name/type","These records are created when the agency meets with the social workers and psychologists contracted by the agency to conduct therapy groups for the residents at the center in order to monitor the progress and activities of the groups. Types of groups could include sex education\, assertiveness training\, skills development\, and others. Information includes attendance records\, fees charged\, and group evaluation forms.",Retain for 10 year(s) after separation,Private,
85266,Sevier County (Utah). County Treasurer,Warrant register,i 1926-,none,"A numerical listing of checks or warrants issued by each department within the office. Information includes vendor number\, name\, date of payment\, invoice number (or purchase number)\, account debit\, description of expenditure\, and amount of check\, and authorizing signatures. This register documents the payment of any bills or other expenses.",Retain for 7 year(s),Public,
85130,Bountiful (Utah),Employee earnings status report,i 1974-1976.,Chronological,"Computer generated report listing all pay issued to employees. Each report is broken down into catagories such as hours spent on the job\, sick and annual leave\, federal and state taxes\, benefits\, and net earnings.",,Private,
85152,Provo (Utah). Community Development Department,Building permits,i 1952-,Numerical by permit number.,"These permits are issued as official building authorization for a variety of actions (construction\, demolition\, the installation of plumbing\, electrical or mechanical equipment\, and the placement of barricades). They contain inspection requests\, inspection reports\, certificates of occupancy\, and any pertinent information relating to the project. They may also contain water source\, sewer system\, flood plain\, and tank certificates.",Retain permanently,Public,
85135,Sandy (Utah). Community Development Department,Annexations,i 1971-1979.,none,"These files document the annexation of property into the city boundries. They usually contain correspondence\, citizens petitions\, maps and the official annexation action approved by the city council.",,,
85156,Sandy (Utah). Public Works Department,Drawings and diagrams,i 1971-1982.,Alphabetical by project name.,"These are drawings and blueprints of engineering ""as-built"" projects. They are used by the public and city personnel to establish existing information for all city locations. They include drawings of street construction; sidewalks; storm drains; waterlines; reservoirs; public facilities; and other city building projects. Each project provides date\, legend\, north arrow\, city title\, scale\, and actual drawings.",,,
85148,Cedar City (Utah),Birth and death records,i 1905-1921.,Chronological.,"Birth and death records\, kept with the city for the purpose of legally declaring a birth or death and registering the increase or decrease in city population. This record show changes in demographics\, and includes information about dates\, sex\, cause of death\, physical description at birht\, kinship\, and doctor. In 1905 the responsibility of recording births and deaths for cities in the state of Utah was transferred to the Department of Health\, Division of Vital Statistics.",,Public,
85159,Orem (Utah). Development Services,Construction project drawings and diagrams,i 1913-1982.,Alphabetical by project name.,"These are drawings and blueprints of engineering ""as-built"" projects. They are used by the public and city personnel to establish existing information for all city locations. They include drawings of street construction; sidewalks; storm drains; waterlines; reservoirs; public facilities; and other city building projects. Each project provides date\, legend\, north arrow\, city title\, scale\, and actual drawings.",,Public,
85229,Department of Corrections. Law Enforcement Bureau,Evidence sheets case files,1987-,Numerical by case number,The purpose of this file is to maintain an original copy of the evidence on hand at the office. The file contains crime lab reports and evidence sheets which may be used in hearings or in court cases.,Retain for 5 year(s),Controlled,
85201,Park City (Utah). Administrative Services,Payroll register,i 1906-1927.,"Chronological, thereunder alphabetical by employee surname.","Each city employee is placed on a payroll register which records the amount of their earnings within a given pay period. The information is broken down into several categories that show federal or state taxes withheld\, worker compensation\, social security\, and other payroll deductions. The record also reflects the net payment to the employee. The register functions as central control for expended payroll funds.",,Private,
85222,Price (Utah),Census,s 1970.,none,"A count of the population of Price. Information includes head of household\, tenure\, race or ethnic group\, household type\, years in occupancy\, and amount of rent or house payment.",,,
85264,Weber County (Utah). County Treasurer,Payroll register,i 1972-1976.,"Chronological by date of pay period, thereunder alphabetical by last name of employee","Each employee is placed on a payroll register which records the amount of their earnings within a given pay period. The information is broken down into several categories that show federal or state taxes withheld\, worker compensation\, social security\, and other payroll deductions. The record also reflects the net payment to the employee. The register functions as central control for expended payroll funds.",Permanent. Retain for 1 year(s),,
85243,Wayne County (Utah). County Auditor,Audit reports,i 1919-1939.,Chronological,"Financial records for each office are audited each year as required by law. The audit examines all revenues received\, and compares them to the expenditures\, as an evaluation of the operation of the agency's accounting procedures and budgeting process. The audit is usually prepared by a certified public accounting firm.",Retain permanently,Public,
85277,Carbon County (Utah). County Recorder,Delinquent tax register,i 1898-1903.,Chronological,"This volume records the payment of delinquent taxes within the county. Each entry is record similarly to the tax assessments by dividing property into two categories\, personal and real estate.",,,
85291,Department of Corrections. Young Adult Correctional Facility,Executive correspondence,1980-2014.,none,"Records not duplicated elsewhere that document how the office is organized and how it functions\, its pattern of action\, its policies \, procedures and achievements. Includes electronic mail that communicates the above.",Permanent. Retain for 5 year(s),Public,
85275,Box Elder County (Utah). County Recorder,Indian land records,i 1884-1930.,none,A register that lists land within the given county by location. Each section of property has a description and remarks of the surveyor.,,,
85290,Department of Corrections. Institutional Operations. North Point Correctional Facility,Executive correspondence files,1980-2014.,none,"The wardens' files document the internal administration of the facility and its primary mission\, which is to instituionalize and incarcerate offenders sentenced to penal servitude by the courts of Utah. Other records in these files are related to housekeeping activities. These records are housed at North Point\, South Point\, and Gunnison facilities.",Permanent. Retain for 5 year(s),Public,
85301,Salt Lake City Mayor,Records,i 1960-1972.,Chronological,"The correspondence and files of the office of mayor. Large portions of the collection are devoted to the ""For America"" origanization\, attempting to repeal the federal income tax\, and its funding for U.S. foreign aid.",,,49 microfilm reels
85294,Department of Corrections. Oquirrh Correctional Facility,Executive correspondence,1980-2014.,none,"Records not duplicated elsewhere that document how the office is organized and how it functions\, its pattern of action\, its policies \, procedures and achievements. Includes electronic mail that communicates the above.",Permanent. Retain for 5 year(s),Public,
85305,Uintah County (Utah). County Clerk,Wills,i 1896-1932.,none,"A legal instrument which divides a person's possessions and assets among hit/her beneficiaries. Wills are administered by probate courts if the need arises and give information concerning the executor of the estate\, as well as the signatures of witnesses and attorneys involved. A will may be divided into several sections and cover a variety of topics that concern the estate.",,,1 microfilm reel
83014,Department of Health and Human Services. Community Health and Well-Being. Division of Population Health. Office of Communicable Diseases.,Morbidity cards,1983-2020.,Alphabetical by name,"These records contain patient information on reportable communicable diseases. As stated in the Utah Code of Communicable Disease Rules\, the Department of Health collects this information in order to promote and protect the public health and to prevent and control disease and epidemic infections. Information includes patient's name\, age\, sex\, race\, address; name of disease\, date reported\, and date of onset; laboratory data; report by number of cases only; physician's name\, address\, and telephone number; and information on venereal disease\, tuberculosis and viral hepatitis\, if appropriate.",Retain for 5 year(s),Private,
83048,Salt Lake Community College (Utah). Salt Lake Skills Center Division,Federally sponsored student training files,1983-,Alphabetical by student name,"These files are the student files documenting the training of the students sponsored by the Comprehensive Employment Training Act (CETA)\, Job Training Partnership Act (JTPA) and Workers in Need (WIN). These programs contract with the Salt Lake Skills Center for training of people in their programs. The files typically include: intake application\, work experience sheet\, income statement\, class schedule\, correspondence\, placement information\, a copy of the checks paid to the student and a copy of the certificate of completion.",Retain for 75 year(s),Private,
83042,Salt Lake Community College (Utah). Salt Lake Skills Center Division,English as a second language student files,1983-,Alphabetical by student name,"These files are needed for documentation to the federal government of training given to students who do not speak English. These files typically include ESL transfer/termination forms\, admissions data sheet\, test data\, personal information sheet\, and certificate of completion.",Retain for 7 year(s),Private,
83119,Board of Regents (Utah). Higher Education Assistance Authority,Borrower balance report,1984-,Alphabetical by name,"These are computer reports run at month-end closing. It lists the borrower's name\, social security number\, account status and current balance.",Retain for 10 year(s),Private,
83025,Springville (Utah),City ordinances,1880-1988.,"Chronological, thereunder numerical by ordinance number",,Permanent. Retain until administrative need ends,,
83137,Department of Human Services.$bDivision of Substance Abuse and Mental Health.$bState Hospital,Yearly statistical reports,1970-1990.,Chronological,"This is a record of yearly statistical reports and surveys. This information is collected for administrative use in bed allocation\, billing\, legislative reports\, and for federal and Joint Commission (JC) requirements. This series includes the patient's commitment status\, hospital number\, unit\, admission date\, discharge date\, length of stay\, diagnosis\, referral source\, prior Mental Health Assistance\, number of incidents\, and name of the follow-up agency.",Permanent. Retain for 5 year(s) after completion of publication or report,Controlled,
83176,Salt Lake City (Utah). City Recorder,Letter file indexes,1904-1919.,"Chronological, thereunder alphabetical by department","These eleven volumes are indexes to letters sent and received by city departments. There is one volume per year from 1904 to 1907 and 1916 to 1919\, two for 1908\, and one of two volumes for the year of 1912. They contain the date; name of the writer of letter; purpose of letter\, file number; and remarks. The 1919 volume also contains a few loose papers dated 1919: a statement of appropriations and expenditures; a letter; a resolution levying taxes; a claim against the city for an employee being injured on the job.",,Public,
83120,Board of Regents (Utah). Higher Education Assistance Authority,Payment journal,1982-,alphabetical by name,This is a daily record of payments received. Payments are posted daily.,Retain for 10 year(s),Private,
83177,Salt Lake City (Utah). City Treasurer,Auto tourist registers,1922-1924.,Chronological,"These three books appear to have been used to register tourists to Salt Lake City and to collect some type of fee. They contain the date\, time\, name of tourist\, home location\, number in party (men\, women\, children); state; make of car; engine number; route leaving; date departed; tag number; and amount collected.",,Public,
83196,Treasurer,Portfolio statistics report,1982-,chronological,"This is a monthly report by fund\, in summary form. The information included are average yield\, average life\, and daily balance of each investment. This report is generated by the RESOURCE Investment Accounting System.",Retain for 5 year(s),Public,
83130,Utah Board of Higher Education,Student loan outstanding bonds,1983-,alphabetical by name,"This is a master list of who covered loans\, what account the money was allocated from and how it will be repaid to the account.",Retain for 10 year(s),Private,
83207,Treasurer,Monthly review of accounts,1963-,chronological,"This record series contains monthly accounting reconciliations between office ledgers and banks\, the State accounting system\, and other external financial systems.",Retain for 7 year(s),Public,
83217,Treasurer,Public treasurers investment fund files,1980-,chronological,These files document the investments made on behalf of the public treasurers of the State. Any public treasurer can elect to deposit their investment money with the State Treasurer. The money invested with the Treasurers office is recorded on a standard DF55.,Retain for 5 year(s),Public,
83205,Treasurer,Monthly statement of account,1982-,chronological,"This is a monthly summary report\, by investment account. It gives a summary of the daily reports. This report comes from the Bank of New York.",Retain for 5 year(s),Public,
83317,Department of Administrative Services. Division of Telecommunications,FirsTel lawsuit records,1984-1986.,Chronological.,These are background files for court cases.,,Private,
83209,Treasurer,Returned check reconciliation reports,i 1983-,Chronological,"This is a weekly reconciliation of checks delivered to the collection agency\, checks collected by them\, checks returned as uncollectable\, and checks still held by the collection agency. It is used to control records maintained by the State Treasurer.",Retain for 2 year(s),Public,
83280,Salt Lake City Mayor,Voucher register,1908-1921.,Chronological,"This single volume contains an accounting of expenditures of the mayor and is labeled on the cover ""Mayor Voucher Register 1"". The volume contains on the inside cover a key to the mayor's classification system; inside the volume includes: the date; the amount; salaries; office supplies and expenses; mayor's contingent fund; annual report; and manager and sundries. It also contains a listing of petitions for the year 1920. Recorded information includes: the petition number\, name and subject; date received; reference\, date of reference; date of return; deposition and remarks\, and date of final action.",,Public,
83325,Millard County (Utah). County Clerk,Agreement records,i 1893-1961.,chronological,This record represents legal agreements concerning the change of ownership of land registered with the county recorder. The information shows names of parties to agreement; date and terms of agreements; legal description of property; consideration; date of payment; amounts of principal and interest; total amount; acknowledgment; and siganture of the county recorder.,,,
83275,Board of Education. Office of Education. School Finance Section,School district annual statistical report files,1969-,Alphabetical by school district,"These are the reports that are filled out by each school district and returned to the Business office. They are used to compile the Annual Statistical Report. These reports include an accounting of enrollment of all students enrolled and attending Federal and State adult basic education and adult high school completion programs. These figures are all certified. It also includes the number of participants by sex\, age range\, grade level\, race\, selected ethnic groups\, and also by functional grade levels. It contains an accounting of the number of participants leaving the program and the reason associated with that. The report provides information on the adult basic and high school program.__Included are authorized course titles; total number of,units of adult basic credit awarded from all sources by program categories and by authorized course title; profile of education participant; the number of participants; and number of daytime and evening classes by type of location\, number of personnel organizations\, placement and type of job performed by amount of training\, involvement (discussion and planning involvement) processes\, new courses\, services and activities initiated from this public involvement\, continuing courses\, and services and activities. These reports are then compiled into the Annual statistical report of Utah school districts (series 83276) which is published,each year.",Retain for 5 year(s),Public,
83307,Millard County (Utah). County Sheriff,Fee book,i 1909-1934.,Chronological,"These four volumes record the service of various legal papers by the county sheriff's office. Information recorded includes the names of the plaintiff(s)\, defendant(s)\, and their attorney(s); the dates of various actions; the type of paper served; and a listing of the various fees charged and the amount paid for each. The two most recent volumes include case numbers. The earliest volume covers 1909 to 1922. The time period covered by the three later volumes overlaps. One volume covers 1923-27\, another covers 1925-31\, and the other covers 1925-34. Inside the volumes are loose papers including summonses\, commitments\, affidavits of impecuniosity\, miscellaneous notes and figures\, letters\, and lists of jurors.",,Public,
83328,Millard County (Utah). County Clerk,Bull register,i 1915-1944.,chronological,"This volume is a register of certificates issued for 103 purebred bulls ranged in Millard County. By law\, only purebred bulls of some ""recognized breed of beef cattle"" could be ranged on public lands in Utah (see ""Laws of Utah\, 1915\,"" chapter 52). Until amended by the state legislature in 1945 (""Laws of Utah\, 1945\,"" chapter 3)\, the law required county clerks to register certificates from breeding associations for purebred bulls ranged within their county. The register contains an item number\, the name of the bull\, the bull's registration number\, the name of the bull's sire\, the sire's registration number\, the name of the dam\, the dam's registration number\, the date dropped\, the date registered\, a,description of the bull's markings\, the name of the bull's breeder\, the breed\, the name of owner\, the owner's address\, and the amount paid.",,Public,
83343,Millard County (Utah). Justice of the Peace : Hinckley Precinct,Hinckley precinct justice docket book,i 1893-1917.,Chronological by date.,"This single volume documents some 250 individual cases heard by the Hinckley Precinct Justice Court. It contains the date\, the names of the parties involved\, the complaint or reason for the hearing or court appearance\, the name of the justice of the peace\, the names of the attorneys\, the type of papers filed\, and the decision rendered in the case. Criminal and civil matters\, including at least one marriage\, are contained in this volume. The justices also kept an accounting of costs associated with each case. An incomplete case index appears at the front of this volume. Typical cases involve demand for payment of delinquent taxes\, suit for recovery of funds\, fish and game violations\, complaints,that irrigation water had been allowed to flood public roads and private property\, assault and battery\, rape\, unlawful smoking of tobacco and drinking of alcohol by minors\, disturbing the peace\, playing basketball at a public school ground on Sunday\, and the theft of livestock.",,Public,
83444,Millard County (Utah). County Clerk,Death registers,i 1906-1944.,Chronological.,"These registers contain duplicate copies of certificates issued for deaths occurring in Millard County\, Utah. There are seven volumes\, one from the Deseret District (1906-17); three from the Hinckley District (1907-44); one from the Oasis District (1920-42); and two from the Scipio District (1906-44). They include the following information on the deceased: full name\, place of death\, sex\, color (race)\, date of birth\, age\, marital status\, name of spouse\, occupation\, birthplace\, name of parents\, parents' place of birth\, date of death\, and the physician's certification indicating the time and cause of death\, date and place of burial\, name and address of the undertaker\, the name of informant\, the date filed\, and the signature of the registrar. Personal information is classified as private for 75 years.",,Public,
83352,Millard County (Utah). County Clerk,Birth registers,i 1905-1934.,Chronological.,"These registers contain duplicate copies of birth certificates for births occurring in Millard County\, Utah. There are twelve volumes--nine from the Hinckley District (1906-34) and three from the Scipio District (1905-32). Each certificate contains the name of the county; the name of the precinct or town; the full name of the newborn child; the sex of the child; multiple birth and birth order information; legitimate birth; date of birth; parents' names\, residence\, color (race)\, age\, occupation\, and birthplace; total number of children born to the mother\, including present birth; and number of children of this mother now living. At the bottom of the birth certificate is a Certificate of Attending Physician or Midwife\, which includes the,signature of the attending physician or midwife affirming that the birth occurred on the date indicated. Also placed inside some registers are copies of a certificate entitled\, ""Supplemental Report of Birth\, State of Utah."" This form allowed people to provide additional information that was not available when the birth was initially registered--i.e.\, the inclusion of the name of a child (when the parents had not yet selected a name by the filing deadline). Personal information is classified as private for 75 years.",,Private,
83407,West Valley City (Utah). Fire Department,Job descriptions,1985-,none,"These files contain obsolete descriptions of individual positions in the West Valley City Fire Department. They include: job title\, basic functions of position\, brief description of duties\, and required qualifications and skills.",Retain for 2 year(s) after superseded,,
83422,Department of Corrections. Division of Administrative Services,Correctional facilities architectural plans,1983-,Chronological,"These files are used to review building plans\, to make changes in design and to ensure that the designs are correct and meet the specifications prepared by the Department. May include architectural designs\, specifications\, correspondence\, contract agreements\, final building plans and cost analysis data. The original files are retained by the Division of Facilities Construction and Management.",Retain until administrative need ends,Protected,
83437,Millard County (Utah). County Commission,Highway ordinances,i 1900-1902.,Chronological by date of ordinance or tax deed.,"This volume was compiled to maintain a separate collection of ordinances concerning highways in Millard County. Only three pages were used in recording the six ordinances found in this volume. Included are the full text of the ordinance\, the date the ordinance was passed by the county commission\, the name of the commission chairman\, and the signature of the county clerk. The book also contains one page concerning auditor's tax deeds for 1914 to 1916. Information recorded includes the certificate number\, the name of the person making redemption\, the date each deed was issued\, and the name of the delinquent party (individual or corporation).",,Public,
83450,Millard County (Utah). County Recorder,Chattel mortgages and indexes,i 1890-1920.,"Mortgages arranged chronologically, indexes arranged alphabetically","These are loans which use personal property as collateral filed with the county recorder. They include the date due\, lenders name and address\, mortgagor's name and address\, date of mortgage\, amount of loan\, installment payments\, date of installments\, contractual agreement\, list of personal property held as collateral. Chattel mortgages are obsolete. In 1965\, chattel mortgages were supplanted by the Uniform Commercial Code and in 1983 all mention of chattel mortgages was removed from the statutes of the county recorder. OBSOLETE RECORD",,Public,
83470,Millard County (Utah). County Treasurer,Redemption certificates,i 1915-1923.,Numerical by redemption certificate number,"These three volumes consist of recorded redemption certificates. Redemption certificates were issued for money received in payment of delinquent taxes on real property. Recorded information includes the redemption certificate number\, the location (district) in which the property is located\, the date\, a legal description of the property boundaries (including subdivision\, section or lot\, block\, range or plat\, and number of acres)\, the name of the delinquent taxpayer\, the amount of taxes owed\, penalty and interest costs\, the total amount due\, the name of person redeeming the property through the payment of taxes\, the date paid\, the name of the county treasurer and deputy\, and the date recorded.,Two of the three books (volumes 2 and 3) are numbered on the spine. Volume 1 spans the period from 1915 to 1920\, volume 2 encompasses 1920 to 1922\, and volume 3 covers 1922 and 1923.",,Public,
83500,Millard County (Utah). County Recorder,Liens,1886-1955.,"numerical by book number, thereunder chronological","Liens\, kept by the recorder\, are to register insurments offecting property of a debtor if a creditor holds or sells that property as security or payment for the debt. The record indicates entry number; name and address of person filing lien\, nature of lien; signature of person giving lien; certification of notary public; date recorded; and signature of county recorder.",Permanent. Retain until administrative need ends,,
83449,Millard County (Utah). County Recorder,Section abstract books and indices,i 1871-1944.,"alphabetical by section, township, and range","The twelve volumes lettered alphabetically A through L on the spine represent the original abstract section books of Millard County. They contain the historical record of land ownership by providing ""a true chain of title."" They were copied and corrected by the WPA Historical Records Survey in 1940. Information is recorded under the following headings: township\, range\, section\, all or part\, government lot\, line number\, book where recorded\, page\, date (month\, day\, and year) of instrument\, date (month\, day\, and year) and hour of filing\, cancellations of incumbrances\, grantor\, grantee\, estate conveyed\, kind of instrument\, if dower released\, how many witnesses\, stamp duty paid\, if properly signed\, if properly acknowledged\, consideration\, and remarks (a legal description of the property\, boundaries\, etc.).,Included in the Waddell's Index to Names on Abstract Record are the names of the grantees and grantors\, the book\, the page number\, and the line number where the abstract is recorded. There are also three abstract section index volumes. These record information under the following headings: township\, range\, section number\, abstract volume\, and line number. A master index to both sections and townsites is also located with this series. This lists only the township\, range\, section number\, and book and page.",,Public,
83676,Millard County (Utah). County Recorder,Military discharges,1944-1960.,None.,"Since 1923\,Utah Code has provided that upon presentation\, the county recorder shall record honorable discharges from the military\, naval or marine service of the United States\, and any orders\,citations\, and decorations of honor relating to a person while in the military service of the United States. County recorders' copies are considered evidence with the same effect as the original (Utah Code\, 17-21-14\, 2000). Military discharge records include extensive personal information\, as well as military service and discharge information. This series contains discharges for veterans of World War I\, World War II\, and the Korean War.",,Public,2 microfilm reels
83673,Millard County (Utah). County Treasurer,Tax sale records,i 1897-1981.,"Numerical by book number, thereunder by section, range, block or lot.","This is the record of property sold for delinquent taxes through the county treasurer's office. Information includes name of person to whom property was assessed; legal description of property; date of sale; volume and page where property was entered in the assessment roll; amounts of taxes and penalty attached; total amount due; name of person to whom property was sold; and date of redemption and name of redeemer\, if redeemed\, and redemption cretificate number.",,Public,5 microfilm reels
83674,Millard County (Utah). County Recorder,Fee and entry books,i 1880-,"Alphabetical by book letter, thereunder chronological","These books record all legal instruments filed with the county recorder in the entry book to show date of original filing and may also have a fee attached if assessed for services by the county. Information includes fees collected\, date and person filing legal instrument; entry number; type of instrument; date recorded; description of property (if involved); volume and page where instrument was recorded; names of interested parties; and consideration for property.",Permanent. Retain for 1 year(s),Public,
83718,Office Building Commission,"Need, location and financing of State Office Building report",1956.,chronological,"This report is the compilation of a study conducted to determine the building of a new state office building. The legislature commissioned the report because of an increasing need for more office space. The report contains recommendations on the size and type of structure\, location\, and financing for the proposed offices. Holdings: 1 volume.",Permanent. Retain for 1 year(s),,
83677,Millard County (Utah). County Recorder,Oil Leases,i 1920-1972.,Numerical by book number thereunder chronological,"____ The recorded copies of leases register oil distribution and ownership within the county. The information includes the names of the leasee and lessor\, the date of the lease\, considerations of the lease\, the terms of the agreement\, a description of the property\, the date recorded\, and the signatures of the lessor and the county recorder.",,,
83722,Department of Transportation. Finance. Procurement,Inventory stock and stores,1980-,"Numerical by district, thereunder chronological","This report is generated and distributed to the Procurement division. It is a single data entry report that goes out to make sure the quantity required is available and makes the office aware of the need to re-order items. Includes such information as account number\, task\, charge identification\, originator\, batch information\, issue code\, date\, location\, materials identification\, batch header\, firms account coding\, and there is an area for error messages. This report includes information on whether an item is available\, and where it comes from. The information comes off of the Maintenance Time Sheet in summary form. It reports only the issues and the information feeds other systems.",Retain for 5 year(s),Public,
83750,Iron County (Utah). County Clerk,Marriage license applications,1916-,"Chronological, thereunder numerical by application number.","The county clerk registers each couple through an application process to prove their identity and record other information which permits the couple to receive their license to be legally married. The information includes: application number; names and addresses of couple; color or race; marital status; places and dates of birth; occupation of applicants; names\, birthplaces\, and nationalities of fathers; maiden names\, birthplaces\, and nationalities of others; statements that applicants are free from venereal disease or chronic epilepsy (until February 19\, 1964 when the form was altered\, not requiring this information); maiden name of female (if previously married); signatures of applicants; consent of parent or guardian if either applicant is a minor; signatures of witnesses and county clerk; and date application was filed.",Permanent. Retain until administrative need ends,,
83754,Iron County (Utah). County Recorder,Fee and entry books,i 1889-1968.,"Alphabetical by book letter, thereunder chronological.","These books record all legal instruments filed with the county recorder in a record of any fees is attached if assessed for services by the county. Information includes fees collected\, date and person filin legal instrument; entry number; type of instrument; date recorded; description of property (if involved); volume and page where instrument was recorded; names of interested parties; and consideration for property.",,,
83758,Board of Education. Office of Education. School Finance Section,New bus route change approval request files,1970-,Chronological.,"This is a request for approval from the School Board to change bus routes that are providing transportation to and from schools. It includes the date of request\, district request came from\, effective date of new route or change in existing route\, authorized signature\, information on existing route\, how that would change\, type of route\, ineligible students that are transported on the existing bus route and how the possible change would affect those students\, and a short test for appreciable increase in cost for change or new route. This request has additional space for approval or denial and is sent to the Pupil Transportation Section at the Board of Education for their review.",Retain for 5 year(s),Public,
83868,Carbon County (Utah). County Recorder,Official records,1965-,"Numerical by book number, thereunder chronological","The official record is a compilation of the documents registered by the county recorder. Beginning in 1965 records were registered together as well as in separate volumes. Contained in the Official Record are: Abstractor bonds\, bills of sale\, medical certification records\, United States Military discharges\, affidavits\, powers of attorney\, lis pendens\, land agreements\, redemption certificates\, gas and oil leases\, deeds\, mortgages\, mining records\, water records\, leases\, and liens. This series also includes certificates of appointments for bishops and stake presidents in the Church of Jesus Christ of Latter-day Saints.",Retain permanently,Public,
83760,Board of Education. Office of Education. School Finance Section,School bus driver training certification file,1970-,Alphabetical by district,"These files are maintained on anyone driving a bus for a school district in the state of Utah. They document that drivers have been certified to drive school buses and also provide information on all applicable training that has been received. The files could include the form SOE 06-2552-75\, which states the school district\, date\, driver's name\, type of employment that the driver has (part-time or a regular full-time driver)\, training courses completed and date of completion\, information on whether the driver is a state certified driver trainer\, and a motor vehicle check result on each driver\, and a signature line for who verified this information with Motor Vehicles. They might also include form SOE 06-2552-74\, which is a sign-in sheet for courses and includes information on which courses have been completed and by whom\, and is signed by the Certified Driver Trainer and includes their certification number.",Retain for 7 year(s) after separation,Public,
83798,Daggett County (Utah). County Recorder,Official records,i 1956-,"Numerical by book number, thereunder numerical by entry number","These are the official records recorded with the county recorder. They include deeds\, mortgages\, mining records\, military discharges\, affidavits\, powers of attorney\, lis pendens\, land agreements\, redemption certificates\, gas and oil leases\, water records\, leases\, liens and etc. All recorded documents are currently compiled together as the official record\, however in the past various types of documents were filed separately.",Retain permanently,Public,
83767,Board of Education. Office of Education. School Finance Section,Building projects records,1978-,Alphabetical by district,"This series contains a collection of forms\, a checklist\, and other materials required by UCA 53A-21-118 (1989) to document the approval of plans and specifications of each building or remodeling project. The check list includes school name\, district\, project description\, file number and date\, project type\, square footage\, architect\, and a check list of information and forms that are required to complete these files. These files include the SBE-06-2530-64C Room File form (which includes district code\, school code\, building code\, school name\, room number\, square footage\, room location code\, total teacher stations\, and the room design code)\, form SP-4 or SOE-06-2530-65,the Preliminary Information on Proposed School Plant Construction (which has information on the nature of the project; school name; location and district; square footage; architect's name\, address\, and phone number; and state building aid funds to be used in construction and the preliminary cost estimates); SP-5 or SOE-06-2530-66 the Final Plans Data on Proposed School Plant Construction (which has information on the school name\, location\, grades\, district\, architect\, nature of project\, scheduled completion\, number of special instructional rooms and type\, regular rooms\, other support staff requirement\, total number of required rooms\, date final plans signed\, file number\, and actual bid costs); SP-5a or SOE 06-2530-61 Architects School District's,Certifications (which includes the school name\, location\, architect and contract architect signature of certification\, also the school districts superintendent's signature as to certification); SOE 06-2530-62 Request for Withdrawal from the Critical School Building Aid Fund (school districts provide this financial information when they wish to withdraw from the fund); SOE 06-2530-63 Request for Withdrawal from the Continuing School Building Aid Fund (school districts provide this financial information when they wish to withdraw from this fund); form SP-6 Final Report on Building Project Cost (which includes school district\, school\, location\, date of contract\, date of completion\, nature of project\, square footage following construction\, teacher,stations\, costs with breakdown\, and the prime contractors); form SP-7 Existing Facilities Survey (which includes structural report of facility\, school\, type of construction\, and includes a list of check point information); form SP-8 on Heating and Ventilating (which includes school\, type of construction\, and has them look at these two major concerns asking for comments and whether replacements are needed and what the repairs might be); and lastly SP-10 Educational Space (which includes information regarding the classroom needs\, such as what are the standard conditions or what is lacking and the changes that are necessary or required).",Permanent. Retain for 7 year(s) after end of project or program,Public,
83785,Cache County (Utah). County Commission,Roads and specifications,undated.,Chronological.,This series contains the field notes of a survey of the roads in Cache County. Each road was examined and information on the engineering specifications reported. These field notes also include miles or length of the road; intersections or interchanges encountered; settlements and townships along the road; and other land marks.,,Public,1 microfilm reel
83825,Department of Workforce Services. Salt Lake Metro Employment Center,On-the-job-training inactive client files,1985-2019.,Alphabetical by client surname.,"This file documents the registration of Job Training Partnership Act (JTPA) certified applicants with (Employability Development Center) EDC's On-the-Job-Training (OJT) Unit and the assignment of an Employment Security staff job developer to those individuals. It includes the JTPA certification\, an Employment Plan (a plan to secure employment based on individual needs and barriers\, e.g.\, lack of transportation\, specific hours\, alcohol or drug addiction\, etc.)\, and any other correspondence or paperwork pertaining to that individual's placement search such as a copy of the computer transcript printout of their Employment Security registration form (511). This file is closed if certification expires (and the individual does not obtain,recertification) or the client does not follow up with the assigned job developer as necessary. If a contract is secured for an OJT client\, this file becomes part of the OJT Client Contract files.",Retain for 3 year(s) after case is closed,Private,
83877,Wasatch County (Utah). County Recorder,Mortgages,i 1899-1954.,"numerical by book number, thereunder chronological",Mortgages are recorded with the county recorder to show a property title as security on a loan. Information includes entry number; date of mortgage; names of mortgagor and mortgagee; amount of mortgage; legal description of property; terms of mortgage; and signature of mortgagor; cretification of notary public; date recorded; and signature of county recorder.,,,
83900,Weber County (Utah). Probate Court,Guardians record,i 1884-1895.,Chronological.,"This volume contains completed probate forms\, including orders appointing guardians\, letters of guardianship\, and orders appointing appraisers. The forms are completed by the clerk of the probate court. The book is identified as Book 1.",,Public,
83923,Department of Health and Human Services. Division of Child and Family Services,Infant development program pamphlet,s 1985.,Chronological,"The program phamphlet outlines the infant Development program's features for public use. The pamphlet outlines the program's features\, benefits\, and resources. It also includes an application for enrollment. Holding: c. 1985.",Permanent. Retain for 1 year(s),,
59912,Department of Corrections,Executive director's speeches,1981-,Chronological,These are the speeches given at various functions by the executive director in the director's official capacity.,Permanent. Retain for 1 year(s) after separation,Public,
59897,Salt Lake Community College (Utah),Accreditation files,1982-,Alphabetical by subject,"These are files which document the functions and organization of all areas of the college for accreditation purposes by both state and federal agencies. The files contain correspondence\, personal evaluations of instructors and programs\, resumes\, and other documentation.",Retain for 10 year(s),Private,
80005,Honeyville (Utah),State Treasurer's account statements,1982-,Chronological.,"These financial statements report monthly of monies deposited with the State Treasurer under the State Money Management Act of 1974 (UCA 51-7). This law allows political subdivisions to deposit monies with the State Treasurer to be invested. These statements are required under the act (UCA 51-7-9). There are three statements: a deposit form\, an account statement and an investment credit notice. The deposit form reports the amounts deposited; the account statement reports on all transactions (deposits\, withdrawals\, and interest earned); and the interest credit notice reports on the interest rate and amount of earned.",Retain for 1 year(s),Public,
59910,Department of Corrections. Division of Administrative Services,Budget planning files,1982-,Alphabetical by subject,"These are estimates\, plans\, and reports used in the preparation of the department's budget to justify budget requests presented to the governor's office. These include working papers\, cost estimates\, rough data accumulated in the preparation of annual budget estimates\, narrative statements\, reports on the status of appropriation accounts and apportionment\, quarterly and annual reports regarding the effectiveness of the budget as a whole.",Permanent. Retain for 10 year(s),Public,
80017,University of Utah (Utah),Restricted fund and cash disbursement journal,undated,Numerical.,"General accounts ledger\, showing debit and credit entries\, and reflecting expenditures in summary.",,Public,
80117,Department of Health and Human Services. Community Health and Well-Being. Division of Population Health. Office of Emergency Medical Services and Preparedness.,Paramedic class registration and information file,1978-2014.,Chronological,"This is a record of individuals who registered and completed the Emergency Medical Technical course taught in the state. This record includes name\, address\, and phone number of student\, organization\, state number and test score\, and Paramedic Class Month and Year.",Retain for 15 year(s),Private,
80029,Department of Health and Human Services. Community Health and Well-Being. Division of Population Health. Office of Emergency Medical Services and Preparedness.,Grant programs files,1985-2014.,Chronological.,This is a record of Grants Programs Guidelines and information on the grant process.,Permanent. Retain for 2 year(s) after superseded,Public,
80081,Department of Government Operations. Division of Purchasing and General Services. State Mail and Distribution Services,Interdepartmental transfers,1982-,Chronological,These are records used for interdepartmental billings. This includes the IDT with all detail that was used to create the IDT. This billing detail is not sent to Finance.,Retain for 3 year(s),Public,
80141,Department of Corrections. Division of Institutional Operations. Bureau of Enforcement,Executive correspondence,1985-1993.,Chronological,"These correspondence files primarily document the communication between the staff and others\, either internal or external\, to the bureau.",Permanent. Retain for 5 year(s),Controlled,
80068,Department of Health and Human Services. Community Health and Well-Being. Division of Population Health. Office of Emergency Medical Services and Preparedness.,Utah state paramedic examination file,1980-2014.,Alphanumerical by date and test number,This is a record of all the examination that have been compiled to test paramedic and EMT.,Retain for 6 year(s),Private,
80139,Department of Corrections. Adult Probation and Parole Division,Agreements and contracts,1954-,Alphabetical by name.,"These files document the agreements with offenders for drug treatment\, work release and other services or obligations. This records series is now kept as part of the offender case file. Includes contracts or agreements between offenders and the Department of Corrections.",Permanent. Retain until separation,Public,
80178,Department of Health. Bureau of Health Promotion,Health promotion and risk reduction grant applications and proposal file,1986-,Chronological,"This is a record of notices of intend applications\, and final applications for assistance for the pre-occupant restraint program.",Retain for 1 year(s),Public,
80088,National Guard,Official orders,1942-,"Numerical by order number, thereunder chronological.","These are official orders issued by the adjutant general's office placing individuals and units on active duty\, directing them to take a particular action\, granting them an award\, or calling for unit reorganization. As of 2008\, only unit reorganizations\, and award notification will be included in series.",Permanent. Retain for 20 year(s),Private,10 microfilm reels
80121,Department of Administrative Services. Division of Purchasing and General Services. Central Stores Office,Central stores purchase orders,1982-2000.,Numerical by vendor.,"These are requisitions used solely by Purchasing to acquire merchandise directly from vendors. One copy is sent to Purchasing\, another copy is sent\, to Central Services\, Accounting were it is used to update their computer\, and another copy is kept in the office. These requisitions include purchase order number\, purchase date\, description\, unit cost\, a comment section\, a description of the material\, and a quantity.",Retain for 1 year(s),Public,
80140,Department of Corrections. Adult Probation and Parole Division,Community correction center restitution accounting records,1974-,Chronological.,"These records were used to keep track of monies deposited in restitution accounts for court ordered fines\, court costs and victim reparations. These are also the ledgers maintained for accounting and audit uses. These records are no longer kept at the Correctional Center since this function is now performed at the regional offices. Includes deposit receipts\, deposit books and bookkeeping ledgers.",Retain for 3 year(s) after final action,Private,
80163,Weber County (Utah). County Recorder,Official records,i 1946-,"Chronological by recorded date, thereunder numerical by entry number","The official record is a compilation of the records kept as documents registered by the county recorder. Beginning in 1946 records were registered together as well as in separate volumes. Contained in the Official Record are: Abstractor bonds\, bills of sale\, medical certification records\, United States Military discharges\, affidavits\, powers of attorney\, lis pendens\, land agreements\, redemption certificates\, gas and oil leases\, deeds\, mortgages\, mining records\, water records\, leases\, and liens. This series also included certificates of appointments for bishops and stake presidents in the Chruch of Jesus Christ of Latter-day Saints.",Retain permanently,Public,1 microfilm reel
80151,Department of Corrections. Adult Probation and Parole. Region 3. Administration and Salt Lake Office,Salt Lake City offender criminal histories,1955-,"Chronological, thereunder alphabetical by offender's surname","These are case management files for all offenders on probation or parole. They document the history of the probation or parole. Information includes offender's name\, history of charges\, commitments\, name of offender's case worker\, monthly reports to probation or parole officer\, copies of court records from first offense to the end of probation or parole\, a history of probation or parole written by the officer\, and probation or parole agreement. Includes presentence investigation records (PSI)\, commitment papers\, risk assessment documentation\, probation agreements\, parole orders\, monthly reports\, restitution data\, correspondence\, incident reports\, face sheet\, and case history notes. These records may contain information about medical treatment of psychiatric assessments.",Retain for 10 year(s) after separation,Public,
80196,Department of Corrections. Division of Correctional Industries,Program participant's time cards,1984-,Chronological,"These are used to record the times and dates each employee works. Information includes the original record\, and a copy of the computer printout.",Retain for 3 year(s),Public,
80232,Department of Corrections. Bureau of Technical Services,Offender master file,1987-2006.,None.,The file is designed to provide all identifying information on offenders and to describe their current status within the correctional system. Data is regularly updated by online transactions.,Retain permanently,Protected,
80179,Department of Health. Bureau of Health Promotion,Health promotion and risk reduction occupant restraint program annual report,1985-,Chronological,These are statistical reports submitted to the Utah Highway Safety Program Office and used to verify activity of this restraint program.,Retain for 3 year(s),Public,
80190,Department of Health. Bureau of Health Promotion,Health promotion and risk reduction work load/expansion plans file,1984-,Chronological,This is a file of program plans submitted for program approval by the the Governor or the Office of Budget and Planning.,Retain for 3 year(s),Public,
80200,Department of Corrections. Division of Correctional Industries,Intradepartment audit records,1986-,Chronological,"These files document internal audits of agency operations and administration\, often in conjunction with audits of the Utah Department of Corrections. These audits are usually conducted by the Internal Audit Bureau. Information may include statements of concepts and audit methodologies\, policies and procedures\, working papers\, audit control recommendations\, follow-up papers\, supporting documents\, correspondence\, staff notes\, etc. Records in this series are the record copy of the agency.",Retain for 7 year(s),Exempt,
80251,Department of Corrections. Bureau of Technical Services,Systems guide,1983-2006.,None,This manual is used by programmers and information analysts to reprogram the computer and to ascertain whether the system is operating according to design.,Permanent. Retain until final action,Protected,
80214,Weber County (Utah). County Clerk,Nominations and nomination petitions lists,1936-,Chronological,"These lists record nominations of individuals for elected offices within Weber County and signed petitions for these offices. These lists contain the name\, office\, lists of signatures\, date\, amount of fees\, payments made\, lists of nominations and offices.",Permanent. Retain for 5 year(s),Public,
80253,Department of Corrections. Division of Prison Operations,Inmate classification review files,1998-,Numerical by inmate number,"Documents the classification assigned to an inmate. The inmate is evaluated and assigned a classification based upon behavior\, attitude\, personality\, etc. Includes the name of the inmate\, inmate number\, age of the inmate and the classification assigned to the inmate. This information is also retained in the inmate's jacket or file.",,Protected,
80271,Department of Human Services,Constituent complaint files,1985-,Chronological.,"These files document the tracking of complaints\, criticisms\, and suggestions for the Department of Human Services. The department uses this information to identify problems\, improve customer service\, and create client-friendly policies. Information includes correspondence from citizens\, response letters\, and complaint and resolution details.",Retain for 5 year(s) after resolution of issue,Private,
80299,Department of Corrections. South Point Correctional Facility,Warden's reports,1985-2014.,Chronological,"These are monthly and weekly summaries of events which have occurred within the respective facility. They include information from Incident Reports\, C-Notes\, Physical Inspection Worksheets\, Duty Logs\, the date and the Warden's signature.",Retain for 3 year(s),Private,
80455,Department of Health and Human Services. Division of Child and Family Services,Child protection alert files,1985-,"Alphabetical by state, thereunder alphabetical by client surname","These files document alerts generated by all states when they are unable to locate a family who has been charged or when alleged charges have been made against them which may include\, but are not limited to abuse\, assault\, and neglect. When the perpetrators are found\, the requesting agency is notified and action is taken.",Retain for 3 year(s) after resolution of issue,Public,
80393,Department of Corrections. Inmate Administration Bureau,Inmate reference card files by offense,1913-2014.,Alphabetical by crime,"These cards contain basic information on each inmate and are used as reference tool by the Department. The cards are separated into 3 catagories: active inmates\, inactive inmates and by offense. Information includes the name of the inmate\, inmate number\, crime\, sentence\, nationality\, place of birth\, religion\, marital status\, release date\, personal description\, social security number\, etc.",Retain permanently,Public,
80446,Department of Health. Bureau of Health Promotion,Budget background records,1981-,Chronological,"These are papers used to assist in the preparation of the bureau budget for the fiscal year. This record includes working papers\, cost statements\, and rough data accumulated in the preparation of the annual budget estimates\, and the bureau's copies of reports submitted to the budget office.",Retain for 1 year(s),Public,
80541,Utah State University,Contracts and grants,1985-,None,"Accepted proposals and applications\, contracts\, project reports\, studies\, certificates\, agreements\, memoranda\, correspondence\, and other records relating to receipt\, review\, award\, evaluation\, status and monitoring of grants; allocation of funds and project budgets. Specific grant case files may have additional retention requirements\, please contact the State Archives to schedule a specific retention.",Permanent. Retain for 3 year(s),Public,
80564,Utah State University,Registration cards/records,undated,Chronological,"This series contains student registration cards. The cards include the following information: student name\, address\, parent/guardian\, school\, major\, class rank (i.e. freshman)\, title of courses\, catalog description\, course number\, section\, credits\, time (day the course is offered)\, teacher\, and building number.,Files which document student enrollment\, registration\, and participation in course work and other academic activities at any of Utah's institutions of higher education.",Retain for 5 year(s),Private,
80591,Utah State University,Library card catalog,undated,Alphabetical,"Indices\, lists\, catalogues\, registers\, and other finding aids necessary for the efficient use of other records.",,Public,
80624,Weber County (Utah). County Recorder,Plat maps,1974-,Numerical by book and page,"These are plat maps showing property ownership and property lines for real estate within the county. The county recorder ""shall prepare and keep present-ownership maps and plats drawn to a convenient scale\, which shall at all times show the record owners of each tract of land in the county\, together with a description of the tract"" (UCA 17-21-21 (1995)).",Permanent. Retain until superseded,Public,1 microfilm reel
80641,West Valley City (Utah). Department of Administration,Animal control bite reports,1987-,Chronological,"These are reports of individual incidents of animal bites. They include the date\, time\, and location of the incident; name of person bit; type of animal and name of owner; and comments. They serve as a record of times each dog as bitten someone and are needed for legal purposes (court and lawsuits)",Retain for 6 year(s),,
59900,Salt Lake Community College (Utah),Faculty temporary merit evaluation files,1985-,Alphabetical by division head name,These files indicate goals and accomplishments of faculty members used to document merit increases in salary and bonuses.,Retain for 7 year(s),Private,
59921,Department of Corrections. Division of Administrative Services,Building inspection files,1985-2022.,Alphabetical by building name,"These are reports used to ensure adequacy of protective and preventive measures taken against hazards of fire explosion and accidents. It also indicates if the facility is secure from potential escape or sabotage by inmates or from external sources. These include inspection worksheets\, final reports\, correspondence and responses to findings.",Permanent. Retain for 7 year(s),Private,
60006,University of Utah (Utah),USDA records of dogs and cats on hand,1974-,Chronological,"These records are kept by the research facility in order to make\, keep\, and maintain information concerning dogs and cats entering the facility for research.",Retain for 1 year(s),Public,
80013,University of Utah (Utah),College of Engineering grade point averages,1960-,Alphabetical by name.,These are grade point averages of students enrolled in the College of Engineering at the University of Utah. They are used for statistical studies in the college to determine variations from year to year and between different universities.,,Private,
80012,University of Utah (Utah),Employers' withholding statement confirmation listings,1979-,"Chronological, thereunder alphabetical by name",,Retain for 99 year(s),Private,
80007,Duchesne County (Utah). County Treasurer,Preliminary tax assessment roll printout,1981-,Numerical by district.,"These printouts are received from the county assessor and are used only to check records of real estate sales. The printouts contain the same information as the tax roll\, but is received prior to the receipt of the official roll. The printout lists all property assessed for the tax year and contains the serial number\, district number\, name and address\, type of property\, assessment code\, market value\, use code\, taxable amount\, number of acres\, and property description.",Retain until completion of publication or report,Public,
80072,University of Utah (Utah),Payroll check reconciliation,1982-,Chronological,"This series contains computer generated payroll check reconciliation reports. The report documents checks that have cleared the bank\, been cancelled\, or are still outstanding. The specific categories on the report are: date issued\, serial number\, items paid\, date paid\, items outstanding\, items unmatched\, items deleted\, and comments.",Retain for 3 year(s),,
80102,Department of Corrections. Adult Probation and Parole. Region 3. Community Correctional Center,Correctional center resident lesson plans,1988-2014.,Alphabetical by title,"These are outlines used by instructors as a guide for their intended curriculum for residents who are students. Includes title of class\, outline of instruction\, audiovisual needs\, length of class\, abstract of instruction and references.",Permanent. Retain until superseded,Public,
80076,University of Utah (Utah). Medical Center,Patient medical records,1948-,"Numerical by case number, thereunder chronological by admission year","These are case files used to describe and validate the medical history of individuals treated at the University Medical Center who died before 1975. These files include admission authorization\, testing results\, description of treatments administered\, and doctors' and nurses' statements. Data elements include names of patients and doctors\, nature of injury\, illness\, and cause of death\, home addresses\, telephone numbers\, age\, sex\, medical history\, and signatures.",Retain permanently,Private,
80115,Department of Health and Human Services. Community Health and Well-Being. Division of Population Health. Office of Emergency Medical Services and Preparedness.,Emergency medical service personnel certification records,1982-,Alphabetical by surname,"These records support the agency's function to promote the availability of comprehensive emergency medical services throughout the state by establishing application\, submission\, and procedural requirements for certifications (Utah Code 26-8a-105(c)). Records are used by the agency to track testing and certification of individuals as emergency medical personnel and may include applications\, test score results\, test letters\, recertification/certification information\, correspondence\, and legal documents.",Retain for 5 year(s) after expiration of permit or license,Public,
80147,Department of Corrections. Adult Probation and Parole Division,Resident personal property release files,1978-,Alphabetical by name.,"These are forms maintained by the diagnostic unit for the receipt and release of property to an offender who surrenders the property to the property control officer when they were admitted to the unit. They are necessary to ensure the accountability of personal property entrusted to the custody of the diagnostic unit. Includes name of resident\, date of admission\, itemized list of personal property\, and signatures for receipt and release by the offender and the property control officer.",Retain for 3 year(s) after separation,Public,
80185,Department of Health. Bureau of Health Promotion,Utah Highway Safety Program monthly cost report,1985-,Chronological,These are statistical monthly reports on the cost of this program and it's monthly activity.,Retain for 3 year(s),Public,
80144,Department of Corrections. Law Enforcement Bureau,Escaped inmate case files,1980-,Alphabetical by surname,"These records are used to generate warrants for arrest of escaped felons and to handle inquiries about the escape. Most escapes involve inmates leaving from the halfway houses\, from work release programs\, or home visits. Information includes correspondence regarding escapes\, escape notifications\, warrant for arrest\, fingerprint cards\, face sheet\, rap sheet\, commitment papers\, statement of probable cause\, and documentation on the events surrounding the escape. After the case is closed the records are filed with record series 13787 (Investigative case files) which are kept for 10 years.",Retain until final action,Protected,
80184,Department of Corrections. Division of Correctional Industries,Warehouse requisitions,1986-,"Chronological, thereunder numerical","These are requisitions for supplies from UCI's warehouse. They also give permission for inmates to carry materials from one area to another. They include quantity\, product number\, and a description.",Retain for 2 year(s),Public,
80203,Department of Corrections. Division of Correctional Industries,Space management records,1984-,Alphabetical by area,"These are records used to manage space allocation as efficiently as possible. They include shop\, electrical\, and office layouts; building plans; and schematics.",Retain for 6 year(s) after superseded,Public,
80174,Salt Lake City (Utah). Police Department,Data element test,1987-,None,"These files were created to anticipate\, prevent\, or monitor possible criminal activity. They include crime patterns\, analyses of particular crimes\, crime reports\, information on potential problems and forecasts.",,Private,
80205,Department of Health. Bureau of Health Promotion,New weight for life flexplan credit application file,1986-,Alphabetical by name,"This is a record of verification that a person is active in this rebate program. This record includes name\, home address\, department\, work address\, social security number\, home phone number work phone number\, and signature and date of testing of person. Also includes date attended education workshop\, person height\, workshop weight\, workshop percentage fat\, goal weight and verified by.",Retain for 3 year(s) after expiration of contractual agreement,Private,
80218,Weber County (Utah). County Commission,Exhibit files,1919-,Numerical by exhibit number,"These files contain exhibits for issues being discussed in open county commission meetings. They include copies of correspondence\, license applications\, reports\, drawings\, proof of publications\, copies of resolutions\, copies of petitions\, copies of ordinances\, copies of audits\, and insurance forms.",Permanent. Retain for 2 year(s),Public,
80175,Department of Corrections. Division of Correctional Industries,Program participant's inmate personnel records,1983-,Numerical by inmate number,"These are the work and personnel histories of all inmate participants at UCI. This series includes applications\, performance records\, and memos to the inmate.",Retain for 5 year(s) after separation,Private,
80197,Department of Corrections. Division of Correctional Industries,Profit and loss financial statements,1980-,Chronological,"These are quarterly reports of the fiscal activity of Utah Correctional Industries (UCI). It is used by management to determine trends and as a indication if any area is having problems. These reports include agriculture and summary statements\, quarterly totals by shop\, and by manufacturing area.",Retain for 3 year(s),Public,
80209,Department of Health. Bureau of Health Promotion,Health promotion and risk reduction leave records,1985-,Alphabetical by name,This is a record used to summarize the current years leave taken by each employee. This is a bureau copy only.,Retain for 1 year(s),Private,
80220,Lewiston (Utah),Audit reports,1980-1986.,Chronological,"These are reports prepared by external auditors examining and verifying the municipality's financial activities for the year. ""The audit required for any fiscal year shall be completed within six calendar months after the close of the fiscal year"" (UCA 51-2-2 (1997)). The audit is required to include ""the financial statements; the auditor's opinion on the financial statements; a statement by the auditor expressing positive assurance of compliance with state fiscal laws identified by the state auditor; a copy of the auditor's letter to management that identified any material weaknesses in internal controls discovered by the auditor\, and other financial issues related to the expenditure of funds received from federal\, state\, or local governments to be considered by management; and management's response to the specific recommendations"" (UCA 51-2-3(1)(a) (1997)).",,Public,
80221,Lewiston (Utah),Cemetery records,1899-1987.,"Chronological, thereunder alphabetical by name","They consist of two small volumes. One is a listing of deaths and and burials into the Lewiston Cemetery. It contains name\, date of death\, date of burial\, age\, and cause of death. The second is a lot book with an alphabetical name index. The index references pages of book which illustrates separate lots and the location of burials in the Lewiston Cemetery.",Retain permanently,Public,
80230,Department of Corrections. Bureau of Technical Services,Offender base criminal identification system,1981-2006.,None,"The OBCIS database is designed to provide consolidated information collected and stored by the separate divisions within the Department of Corrections. The system provides a communications network that supports the entry and access of information on the respective file. All data entry is through direct on-line access. The system is designed to protect the confidentiality of inmate data in compliance with privacy and access regulations and statutes. The data in the system is used to obtain a wide range of statistical information. It is used in the publication of research reports\, annual reports\, and other special documents. These assist management in assessing potential impact of proposed legislation or making budget and,personnel decisions. The system also provides a complete history of an offender while under supervision of the Department of Corrections.",Permanent. Retain until administrative need ends,Controlled,
80311,Department of Corrections. Business Services,Advanced information management system manual,1986-1993.,None,"This manual is used by programmers and information analysts to program the computer and to ascertain whether the system is operating according to design. Contents includes definitions of the system including functional requirements\, data requirements\, system/subsystem specifications\, authorizing directives\, definitions of the logical and physical arrangement of the characteristics of each record\, elements\, or item of data in the file\, including names and tags or labels (record layout)\, specifications of all codes used\, cross reference codes\, validity characteristics\, and update and access conditions.",Permanent. Retain for 5 year(s),Public,
80285,University of Utah (Utah). Medical Center,Medical records retakes,undated,numerical by roman numeral,,Permanent. Retain until administrative need ends,,
80331,Juab County (Utah). County Clerk,Circuit court dockets,1978-1997.,Numerical by case number,These are dockets for circuit cases.,,Public,
80368,Department of Health. Bureau of Health Promotion,Health promotion and risk reduction supervisors personnel file,1982-,Alphabetical by name,"This is a file on employees maintained by managers for the purpose of evaluating the work of that individual. This file includes correspondence\, memoranda\, forms\, and other records relating to positions\, authorizations\, pending actions\, copies of positions descriptions\, requests for personnel action\, and records on individuals not appropriate for the Agency Personnel File.",Retain until administrative need ends,Private,
80412,Department of Human Services. Office of Licensing,Licensure records for closed facilities,1975-,Alphabetical by parent organization.,"The agency licenses public and private institutions to provide defined human services programs within statutory and regulatory guidelines (Utah Code 62A-2-102(1998). These records document the issuance of licensing certifications for closed facilities that had provided services such as residential treatment and care\, in/out patient and day treatments\, secure care\, child placing\, and driving under the influence education. Records include applications and supporting documentation\, as well as staffing documents\, client and personnel files\, client fees schedules\, and related correspondence.",Retain for 8 year(s) after final action,Public,
80431,Department of Corrections. Division of Institutional Operations. Bureau of Support Services,Policies and procedures,1983-2014.,Chronological,"These are policies and procedures that govern the operation and administration of the various programs in the bureau. Also includes\, procedures and policy for employee leave\, travel rules\, training\, performance plans and appraisals\, working conditions\, employee compensation\, security measures\, and employee conduct.",Permanent. Retain for 5 year(s) after superseded,Public,
80448,Department of Health. Bureau of Health Promotion,Health promotion and risk reduction bureau personnel file,1981-,Alphabetical by name,"This is a group of files on employees maintained by the bureau secretary for the purpose of evaluating the work of the employees. These files include correspondence\, memoranda\, forms\, and other records relating to positions\, authorizations\, pending actions\, copies of position descriptions\, and duplications of individuals records filed elsewhere.",Retain until separation,Private,
80367,Department of Health. Bureau of Health Promotion,Budget operation reports,1985-,Chronological,This is a report on the status of the appropriation accounts and apportionment. This record is an office copy only.,Retain for 3 year(s),Public,
80421,Department of Corrections. Division of Institutional Operations. Bureau of Support Services,Service delivery management analysis files,1986-2000.,Chronological,"These are inferential\, quantitative\, and qualitative analysis records of the bureau's delivery of services. They are used as a management tool to determine if the bureau's goals and objectives equal their accomplishments. These include work studies\, outcome of impact on client population\, summary data\, names of staff\, events\, and descriptions of treatment techniques.",Permanent. Retain for 4 year(s),Public,
80457,Department of Health and Human Services. Division of Child and Family Services,Interstate compact placement home studies case files,1986-,Alphabetical by client surname,"These records document information about the interstate compact process for parent/relative placement and foster care placement when children are under the custody/jurisdiction of sending state. Information will include ICPC 100A\, ICPC 100B\, home study. May also include but is not limited to: criminal background checks\, case history\, physical and mental health exams\, income information\, service plans\, court orders\, title IV-E eligibility\, licensing approval verification\, progress reports. Private Agency/Attorney Adoption cases\, children who are NOT under jurisdiction or custody of any state. Will include ICPC 100 A\, ICPC 100 B\, Progress Reports\, Cover Letter\, Final Decree. May also include any other verifications or email correspondence. (Private agency/attorney are mandated by law to maintain all original documents.)",Retain for 10 year(s) after case is closed,Private,
80458,Utah State University,Student records and report cards,undated,Chronological,"This series contains report cards for students by semester. The cards inform students of their performance in courses and number of credits earned by course name and number. This series also contains reports tracking student scholarships\, student enrollment and statistics\, student lists\, registration tracking\, lists of cadets receiving commissions\, and correspondence. These reports are typically focused on analyzing the current student body.,Files containing official documentation listing student's courses\, grades\, credits earned\, and status achieved. Often referred to as a transcript.",Retain permanently,,
80563,Utah State University,Printing department,undated,Chronological,"This series contains monthly financial reports. A monthly expense ledger is included with a memo requesting that the department verify that all expenses incurred by the printing department are in the correct account\, and that the expenses belong to the Printing department. This series also includes a monthly account receivables report. The report lists outstanding receivables from outside clients with a breakdown of past due dates (30/60/90 days) and balances. There is also an internal report showing monthly billing charges and account numbers by department.",Retain for 3 year(s),Public,
80590,Utah State University,Admission and records,undated,Chronological,"This series contains reports related to the composition of the university's student body and registration statistics. The series includes a spread sheet that documents the number of students by name and school\, and then by department. Additional reports document school attendance totals by year\, students by their high school\, a census of students by county\, enrollment of students by state\, foreign country or nationality\, by department and gender\, and a count of students by department and school. Other reports include ROTC selective service reports\, a list of Masters of Science students and masters thesis titles\, scholarship lists\, and a ""buzzer listing"" report.,Files containing official documentation listing student's courses\, grades\, credits earned\, and status achieved. Often referred to as a transcript.",Retain permanently,Private,
80755,Vernal (Utah),Building inspection permits,1974-,Numerical by permit number.,"These files document the issuance of a permit which is required for all construction within Vernal City. These files contain the permit application with the inspection report on the progress of construction with a final inspection report\, related correspondence\, and receipts showing the payment of all fees.",Retain permanently,Public,
80640,West Valley City (Utah). Department of Administration,Animal control-ordinance enforcement annual reports,1982-,Chronological,"These are the annual recap of monthly reports of the Division of Animal Control-Ordinance Enforcement. They contain the totals for every officer (number of calls\, types of calls\, number of responses\, and results)\, money received\, volunteer reports\, and a summary.",Permanent. Retain for 10 year(s),Public,
80725,Dept. of Social Services. Bureau of Personnel,Audio tape files,ca. 1960-1989.,Alphabetical by subject,"This series is reel-to-reel tapes which contain a variety of subject material. A listing of the subject matter was compiled by HRM/OD. This series may include therapy sessions\, interviews\, radio spots\, programming the NCR 500 series\, family structure\, group reevaluation\, communication theory\, analysis\, group sessions\, Salt Lake County Welfare\, intake by students\, controlling\, supervision\, planning\, and nature of management; social welfare conference\, Political Round Table\, child health\, and client panel.",,Public,
85306,Carbon County (Utah). County Clerk,Wills,i 1906-1966.,none,"A legal instrument which divides a person's possessions and assets among hit/her beneficiaries. Wills are administered by probate courts if the need arises and give information concerning the executor of the estate\, as well as the signatures of witnesses and attorneys involved. A will may be divided into several sections and cover a variety of topics that concern the estate.",,Public,
85300,Carbon County (Utah). County Auditor,Bounty certificates,i 1901-1909.,Numerical by certificate number,To eliminate predator problems within the county a bounty system was established to pay hunters to kill specific animals. Each hunter needed to bring the skins to the auditor's office within 60days of the kill. The skins were individually priced and payment was made upon receipt.,,Public,
85282,Salt Lake City Mayor,Scrapbooks,i 1924-1973.,"Chronological, thereunder by subject matter or department",A collection of newspaper articles that involve the city and its management.,,,
85296,Department of Corrections. Uinta Correctional Facility,Executive correspondence,1980-2014.,none,"Records not duplicated elsewhere that document how the office is organized and how it functions\, its pattern of action\, its policies\, procedures and achievements. Includes electronic mail that communicates that above.",Permanent. Retain for 5 year(s),Public,
85295,Department of Corrections. Wasatch Correctional Facility,Executive correspondence files,1980-2014.,none,"The wardens' files document the internal administration of the facility and its primary mission\, which is to instituionalize and incarcerate offenders sentenced to penal servitude by the courts of Utah. Other records in these files are related to housekeeping activities. These records are housed at North Point\, South Point\, and Gunnison facilities.",Permanent. Retain for 5 year(s),Private,
85333,Utah State Tax Commission. Auditing Division,"Oil, gas, and mining severance tax audit reports",1980-,Alphabetical by company name.,"These files contain oil and gas severance tax audit report findings and supporting papers of an audited taxpayer. The files contain documents that verify mining\, oil and gas production\, export\, fees\, location\, and taxes assessed. Includes monthly quarterly reports\, correspondence\, storage and monthly and quarterly reports\, correspondence\, storage and production statistics\, adjustments forms\, tax returns\, and other documents that support the audits' conclusions. The files contain the audit programs outlining the methods and procedures followed during the course of the audits. All legal and court documents relating to taxpayer appeals are included in the files.",Retain for 15 year(s),Protected,
85283,Carbon County (Utah). County Surveyor,Plat maps,1896-,none,"Each county section is mapped out showing what property is occupied by business and residential owners. Plats allow the county to zone and coordinate property information\, and they also provide information for future county plans. Aperture card holdings include the 1896 Tidwell (county surveyor at the time) survey.",Permanent. Retain until administrative need ends,,
85330,Utah State Tax Commission. Auditing Division,"Oil, gas, and mineral audit files",1981-,Alphabetical by company.,"These files contain oil\, gas\, and mineral audit report findings and supporting papers of an audited taxpayer. The Tax Commission acts as an agent for the Department of the Interior-Mineral Management Service to collect and store these files. The files contain specific tax return information\, including copies of returns\, payments made by individual taxpayers\, and may contain confidential federal income tax information from the Internal Revenue Service. Information in the files includes name and address of oil\, gas\, and mineral companies\, identification numbers\, correspondence\, state and federal audit reports\, production and distribution reports\, tax payment history\, names and location of wells\, distributors\, and production plants\, assessment work papers\, investigation reports\, and other working documents used by the audit.",Retain for 15 year(s),Protected,
85244,Plain City (Utah),Audit reports,i 1919-1965; 1971.,Chronological,"Financial records for each office are audited annually as required by law. The audit examines all revenues received\, and compares them to the expenditures\, as an evaluation of the operation of the agency's accounting procedures and budgeting process. The audit is usually prepared by a certified public accounting firm.",,Public,
85293,Department of Corrections. Lone Peak Correctional Facility,Executive correspondence,1980-2014.,none,"Records not duplicated elsewhere that document how the office is organized and how it functions\, its pattern of action\, its policies \, procedures and achievements. Includes electronic mail that communicates the above.",Permanent. Retain for 5 year(s),Public,
85263,Carbon County (Utah). County Treasurer,Payroll register,i 1919-1922.,"Chronological by date of pay period, thereunder alphabetical by last name of employee","Each employee is placed on a payroll register which records the amount of their earnings within a given pay period. The information is broken down into several categories that show federal or state taxes withheld\, worker compensation\, social security\, and other payroll deductions. The record also reflects the net payment to the employee. The register functions as central control for expended payroll funds.",,,
85309,Utah State Tax Commission. Auditing Division,Sales and use tax for exempt institutional clearing accounts,1960-,Numerical by account number.,"This is a record of businesses that have applied for sales and use tax exemptions and permits. Includes copies of correspondence\, applications\, copies of permits\, and copies of the rulings on whether the institution was exempt or not.",Retain for 12 year(s),Protected,
85256,Piute County (Utah). County Treasurer,Payroll register,i 1967-1971.,"Chronological, thereunder alphabetical by surname of employee","Each employee is placed on a payroll register which records the amount of their earnings within a given pay period. The information is broken down into several categories that show federal or state taxes withheld\, worker compensation\, social security\, and other payroll deductions. The record also reflects the net payment to the employee. The register functions as central control for expended payroll funds.",,,
85279,Salt Lake City (Utah). Mayor : Mendenhall,Marshal's requisitions,i 188-1892.,Numerical by requisition number,"A form filled out by the marshal's office to request money\, supplies\, or services from the Mayor's office. Each form is sent to the Mayor and the request is granted or denied.",,,
28131,Canyons School District (Utah),Legal files,2004-,chronological,"These records document civil litigation and Individuals with Disabilities Education Act (IDEA) due process hearings. The records are used to document educational services and complaints\, including Individualized Education Profiles (IEPs)\, Office for Civil Rights (OCR) complaints\, etc. Included are court documents\, correspondence\, copies of deposition testimony\, case file copies\, and attorney work product. May also include police reports\, witness statements\, photographs\, contracts\, reports\, etc. Case file copies may contain vital statistics worksheets\, admission information\, request for prior approval\, client background history\, social summary\, and psychological and psychiatric evaluations. Information includes name of client\, client Social Security number\, client case number\, case worker name\, agency attorney name\, legal issue\, case number\, and litigation outcome.",Retain for 30 year(s) after case is closed,Private,
28340,Canyons School District (Utah),Gifted student test results,2004 -,Alphanumeric,"These records support the agency's function to prepare students for college and careers by creating and maintaining a comprehensive public educational system with varied programming appropriate to the student's cognitive and academic abilities. Records document students' eligibility for placement in the advanced learner magnet school programs. Records include the original Supporting Advanced Learners Toward Achievement (SALTA) test final results\, test-question booklets\, and answer sheets for all tested students.",Retain for 15 year(s),Exempt,
28371,Canyons School District (Utah),Indian Hills Middle School Student Test Results,1980-,Chronological,These documents are individual student end of quarter or end of year test scores. This data is used to monitor progress as well as for student placement.,Retain for 10 year(s) after separation,Private,
85141,Sunset (Utah),Miscellaneous records,i 1948-1949.,Chronological.,"Various records that record claims\, bonds\, certificates\, contracts\, correspondence\, minutes\, and estimates for the city of Sunset.",,,
85332,Utah State Tax Commission. Auditing Division,Oil and gas conservation audit reports,1980-,Chronological.,"These files contain oil and gas conservation audit report findings. The reports are used to verify oil and gas well leases\, production\, use\, tax accountability\, and evidence of exploitation of natural resources. Information in the files includes monthly\, quarterly\, and annual levy and conservation reports\, name and location of wells\, name and address of well owners\, production records\, opening or capping records\, correspondence\, tax liability records\, adjustments forms\, and assessment forms.",Retain for 15 year(s),Protected,
84940,Board of Education. Office of Education. Division of General and Academic Education,Social studies focus newsletter,1970-1974.,Chronological.,"The newsletter is published three times a year to serve social studies educators statewide. It includes current information on the development of state programs\, articles\, issues of concern to teachers\, notes on conferences\, announcements for upcoming meetings\, and lists of newly approved curricula and materials available. In essence\, it provides a medium of communication for social studies educators throughout the state.",Retain permanently,Public,
85313,Dept. of Public Instruction. Division of Instructional Media,Library and media center acquisition files,i 1967-1971.,none,"Staff of the Division coordinated the compilation of lists of special library or instructional materials for use in school libraries. Included are periodicals recommended for public schools\, 1967; vocations in biography\, 1968; and reference materials for Utah schools. Holdings: 1967-69\, 1972.",Permanent. Retain for 1 year(s),Public,
1415,Board of Education. Board for Vocational Education. Vocational Education Preparatory Program for Careers,Disbursement register,1930-1959.,Alphanumerical,,,,
1955,Board of Education. Board for Vocational Education. Vocational Education Preparatory Program for Careers,Teacher certification records,1946-1955.,Alphanumerical,,,,
1886,Board of Education. Board for Vocational Education. Vocational Education Preparatory Program for Careers,School program report records,1915-1944.,Alphanumerical.,"These are reports. Includes brochures\, teacher directory\, annual reports of the Board of Vocational Education to the state office of education.",,Public,
1961,Board of Education. Board for Vocational Education. Vocational Education Preparatory Program for Careers,Veteran On-the-Farm Training records,1953-1954.,Alphanumerical.,"Korean War veterans participated in this program in every school district in the state. Included are final reports\, financial records for each school district\, teacher and student records including topic\, activities\, age and participation.",,Public,
1892,Board of Education. Driver Training and Alcohol Education,State society of health education records,1950-1962.,Alphanumerical.,"These are subject files of Vaughn L Hall\, President of the Society of State Directors and director of Health\, Physical Education & Recreation.",,Public,
17692,Board of Education. Division of Research and Development,Navajo archives,1727-1975.,Chronological.,"An artificial research collection with information on the Navajo from many sources. Includes maps and documentation on legal issues\, livestock\, social and cultural aspects\, white relations etc.",,Public,10 microfilm reels
10681,Board of Education. Division of Special Educational Services,Drop-out statistics report,1963-2015.,chronological,"Holdings: 1963\, 1966-67\, 1969",Permanent. Retain for 1 year(s),,
12647,Board of Education. Office of Education. School Law and Legislation,Time sheets,1992-2017.,"Alphabetical by surname of employee, thereunder chronological","This series includes copies of all time sheets for School Law and Legislation employees. Time sheets generally indicate the name\, social security number\, and daily hours worked for each employee over a two-week pay period. These records are interfiled with executive correspondence and technical reference files.",Retain for 3 year(s),Public,
12630,Board of Education. Office of Education. School Law and Legislation,Attorney General's opinions,1983-2017.,Numerical by topic number,"Copies of legal interpretations of the Attorney General's office written at the request of an agency asking for guidance in enforcing\, obeying\, and/or interpretation of the law. The Attorney General's Office maintains the record copy of all official opinions.",Retain until administrative need ends,Public,
1438,Board of Education. Office of Education. Division of Secondary Education,Correspondence,1933-1943.,Alphanumerical.,"Business-related correspondence which provide unique information about agency functions\, policies\, procedures\, or programs. These records document material discussions and decisions made regarding all agency interests\, and may originate on paper\, electronic mail\, or other media. This correspondence is filed separately from program case files\, and project files.",,Public,
1403,Board of Education. Board for Vocational Education. Vocational Education Preparatory Program for Careers,Fiscal analysis exhibits,1932-1954.,Alphanumerical.,"These exhibits list criteria to be followed. They include such things as payroll change requests\, salary schedule\, tentative budget\, and status of teaching personnel.",,Public,
1942,State Office of Education. Division of Vocational Education,Industrial arts program records,1948-1963.,Alphanumerical,,,,
1861,Board of Education. Office of Education. Division of School Food Services,School district correspondence,1953-1956.,Alphanumerical,,,Public,
1835,Board of Education. Division of Special Educational Services,Administrative records,1960-1969.,Alphanumerical,,,,
10685,Board of Education. Division of Special Educational Services,Design for preparedness report,1970-2015.,Chronological,"Holdings: 4/1970\, 7/1973",Permanent. Retain for 1 year(s),,
12938,Board of Education. Office of Education. Division of Instructional Services,Associate superintendent's executive correspondence,ca._1896-2015.,Chronological by date of correspondence,"Business-related correspondence which provide unique information about agency functions\, policies\, procedures\, or programs. These records document material discussions and decisions made regarding all agency interests\, and may originate on paper\, electronic mail\, or other media. This correspondence is filed separately from program case files\, and project files.",Permanent. Retain for 5 year(s),Public,
12987,Board of Education. Office of Education. Division of Business and Operations,Deputy superintendent's executive correspondence,ca._1896-2015.,Chronological by date of correspondence,"Business-related correspondence which provide unique information about agency functions\, policies\, procedures\, or programs. These records document material discussions and decisions made regarding all agency interests\, and may originate on paper\, electronic mail\, or other media. This correspondence is filed separately from program case files\, and project files.",Permanent. Retain for 5 year(s),Public,
12642,Board of Education. Office of Education. School Law and Legislation,Travel and purchases accounting book,1987-2017.,Chronological,"These records are a compilation of most of the accounting records maintained directly in School Law and Legislation. They include travel requests and reimbursements\, communication from accounting\, and documentation of the purchasing activities of School Law and Legislation. Purchases may be for supplies or for workshops and conferences attended by section employees. These records include a Request for Approval of Trip form (DF-5)\, which shows the planned itinerary and the costs of the trip. Supporting documentation\, such as conference agenda are attaches. Upon completion of the trip\, a DF-5A Reimbursement form is completed. Also included are Purchase Authorization Forms (C-8) and the supporting documentation for each request. The authorization includes the name of the vendor\, items ordered\, and cost of the items.",Retain for 4 year(s),Public,
12644,Board of Education. Office of Education. School Law and Legislation,Education law seminar records,1982-,Chronological by seminar date,"On an annual basis\, the School Law and Legislation section sponsors a seminar on education law in Utah. These files contain the program for each seminar in addition to attendance lists\, correspondence related to the seminar\, and possibly copies of handouts or similar material distributed at the seminar.",Permanent. Retain for 5 year(s),Public,
12646,Board of Education. Office of Education. School Law and Legislation,Telephone logs,1984-2017.,Chronological,"These logs are maintained by each employee and are intended to provide a record of all telephone calls into the School Law and Legislation section. Since each employee maintains a log\, more than one single chronological arrangement exists. The records identify the caller\, date and time of call\, subject discussed\, and action taken or advice given.",Retain for 10 year(s),Public,
20836,Board of Education. Office of Education. Instructional Technology Section,Slides,1970-1996.,None,"These slides were compiled by the Graphics program in the Utah State Office of Education (USOE) to document places and events of interest to educators in Utah. Most of the photographs were taken by Robert Clayton\, a USOE employee. Includes slides of many diverse subjects\, such as industry\, local architecture\, historical sites\, and nature. Some commercial slides are also included.",,Public,
29135,Board of Education. Office of Education. School Law and Legislation,Local Education Agency fee waiver reports,1994-,Chronological.,"These reports are collected from districts and charter schools to verify compliance with state fee waiver laws. The reports include annual certifications of compliance\, school fee waiver policies\, and current annual fee schedules.",,Public,
1932,Board of Education. Board for Vocational Education. Vocational Education Preparatory Program for Careers,Future farmer program scrapbooks,1941-1942.,Alphanumerical,,Permanent. Retain for 1 year(s),,
1931,State Office of Education. Division of Vocational Education,Class load/instructor register,1960-1961.,Alphanumerical,,Permanent. Retain for 1 year(s),,
11767,Board of Education. Board for Vocational Education. Vocational Education Preparatory Program for Careers,Financial records,1955-1960.,Chronological.,"Fiscal year accounts in various funds. Shows salaries\, capital outlays\, expenses\, etc.",,Public,
1905,Board of Education. Driver Training and Alcohol Education,National association's records,1947-1962.,Alphanumerical,,,,
1404,Board of Education. Board for Vocational Education. Vocational Education Preparatory Program for Careers,War production audit records,1942-1945.,Alphanumerical.,These are financial records documenting the educational training of defense workers per P.L. 463 approved February 1942.,,Public,0.70 cubic foot
12632,Board of Education. Office of Education. School Law and Legislation,Attorney General's opinions log,1982-2017.,Chronological by date of request for opinion,"This log is used as a record of opinions requested from the Attorney General's office and as a finding aid for the opinions themselves. The records are maintained in a three-ring binder and have two parts. The log records the name of the Utah State Office of Education (USOE) attorney requesting the opinion\, date requested\, date received\, the subject number used for arrangement of the filing of the opinion\, the Attorney General's opinion number\, and the subject of the opinion. Behind the summary log described above is the second part of the record which contains the letter from USOE to the Attorney General's office; also included with this letter would be any correspondence from third parties which prompted the request for the opinion.",Retain until superseded,Public,
12636,Board of Education. Office of Education. School Law and Legislation,Administrative hearing files,1990-,Alphabetical by appellant name,"Records of hearings conducted as part of the regulatory process and hearings on proposed rules and changes; they may be maintained with related information including meeting notices\, proofs of publications\, meeting minutes\, and the conclusions reached. UCA 52-4-200 (2009) requires that written minutes be kept of all open meetings. May include audio and video recordings.",Permanent. Retain for 5 year(s),Public,
29596,Sandy (Utah). Mayor,Mayor's executive cabinet minutes,1980-,Chronological.,These records are meeting minutes of the city mayor's executive staff. Records document internal policy decisions and department weekly updates . They document the history of decision-making by the mayor's cabinet.,Permanent. Retain for 7 year(s),Public,2.00 cubic feet
29572,Department of Human Services.$bDivision of Substance Abuse and Mental Health.$bState Hospital,Pharmacy Clean Room journal,1979-1989.,Chronological,This series contains a log documenting procedures and work done in the clean room.,,,
29656,Beaver County (Utah). County Clerk,Administrative Records,1900-1950,Alpha-Numeric,This series contains multiple records from both the County Clerk duties and the Court Clerk duties performed by the County Clerk.,,Public,
29655,Department of Health and Human Services. Division of Child and Family Services,Interstate Compact for Placement of Children (ICPC) Residential Treatment Centers,2014-,Alphabetical by last name.,"These records document information about the Interstate Compact for Placement of Children (ICPC) into residential care facilities in Utah when they are under the custody/jurisdiction of a sending state (see Utah Code 62a-4a-7). Information includes personal identifying information gathered on forms 100A and 100B\, admittance letters from the residential treatment centers\, disruption agreements\, medical and financial plans\, medical histories\, mental health assessments\, and related records.",Retain for 18 month(s),Private,
29678,Kearns Improvement District (Utah),Payroll employee wage history records,1986-,Chronological by date.,"These records document an employee's cumulative salary and are needed for retirement purposes. Information includes employee details\, department and position information\, earnings\, deductions\, and related records.",Retain for 65 year(s),Private,
29719,School and Institutional Trust Lands Administration,Director's actions,1994-,Chronological by meeting date.,"These records contain all of the director's actions. Until 1958\, the board meeting minutes were included together with the director's actions. For director's actions from 1896-1958\, see series #1973: Meeting minutes (State Land Board). For director's actions from 1958-1994\, see series #29745: Director's actions (State Land Board).",Permanent. Retain for 1 year(s),Public,
29793,Carbon County (Utah). County Clerk,Selective Service Record,1917-1970.,"Alphabetical by first letter of surname, thereunder chronological by registration date or alphabetical by name.",This series contains a record of individuals from Carbon County who registered for selective service and who served in armed forces.,,Private,
29805,Tremonton (Utah),Cemetery maps,"1916, 1944, 2012",None.,"Cartographic records which contain the officially designated record copy of maps created by an agency. These records document unique cartographic information about the state of Utah. They may include maps\, charts\, geospatial data sets \, aerial photographs\, globes\, models\, and raised relief maps. These are a graphic representation of the earth's surface drawn to scale.",,Public,
29852,Springdale (Utah),Payroll,1964-,"Chronological by year hired, thereunder alphabetical by employees last name.","These records document employee payroll information; including cumulative salary\, attendance records\, position changes\, earnings\, deductions and other related pay records.Due to retention based on Utah Code 49-11-206 (2018) these forms must be kept for 65 years then destroyed.",Retain for 65 year(s),Private,
29928,Green Hills Estates Water and Sewer Improvement District (Utah),Water and sanitation surveys,1983-,Chronological.,"These records contain surveys related to waste water management\, sanitation\, and other mandated services. They are used to create reports and determine compliance with state laws on water system health. They can include various reports\, surveys\, and related correspondence.",Retain for 3 year(s),Public,
29952,Department of Health. Center for Health Data and Informatics,Institutional Review Board protocols for clinical trials,2009-,Chronological,"These records are maintained for research documentation including protocols and outcomes. The Institutional Review Board (IRB) reviews\, approves\, and monitors all research involving Department of Health clients. Information includes applications\, research plans and protocols\, IRB meeting minutes\, and correspondence between the IRB and researchers.",Retain for 7 year(s),Public,
29923,Green Hills Estates Water and Sewer Improvement District (Utah),Water meter records,1983-,Chronological.,These records document customer and well water meter reads done on a monthly basis and help determine billing and maintenance needs of individual meters.,Retain for 3 year(s),,
29501,Carbon County School District (Utah),Budget and finance,2017-,chronological,"The tentative budget is prepared by the superintendent and filed with the school board prior to June 1. ""Prior to June 22 of each year\, each local school board shall adopt a budget and make appropriations for the next fiscal year"" (Utah Code 53A-19-102 (1995). According to Utah Code 53A-19-101(1995)\, ""the budget and its supporting documents are required to include: the revenues and expenditures of the current fiscal year\, estimate of revenues for the succeeding fiscal based upon the lowest tax levy that will raise the required revenue\, using the current year's taxable value as the basis for this calculation; and a detailed estimate of the essential expenditures for the purposes for the succeeding fiscal year."" The school board is required to file a copy of the adopted budget with the state auditor and the State Board of Education.",,,
29573,State Mental Hospital,Printing plates,1930-1942,None.,This series contains two printing plates used for printing images in hospital publications.,,,
29684,Monroe (Utah),Water meter location record book,1947.,Likely geographical by block or street.,This series contains a book used to track water meter locations on the west side of the town. Most information is regarding locations of meters but can include notes about installation and maintenance of water lines.,,Public,
29672,Monroe (Utah),Young Men's Mutual Improvement Association (YMMIA) minutes,1878-1886.,Chronological by meeting date.,This series contains minutes of meetings for the Monroe Young Men's Mutual Improvement Association.,,Public,
29686,Saratoga Springs (Utah),Resolutions,1998-,Chronological thereunder numeric by resolution number.,"Local legislative bodies may exercise administrative powers by issuing resolutions. Records include formal opinions\, decisions\, and authorization issued by resolution",Retain permanently,Public,
29726,Utah Transit Authority (Utah),Rail vehicle maintenance work orders,2008-,Chronological by year thereunder numeric by vehicle number.,"These are authorization forms for repair or maintenance of rail vehicles and equipment. They document the repair and maintenance of UTA-owned rail vehicles\, including lightrail trains and heavyrail commuter trains. Information includes vehicle identification numbers\, work requested and performed\, and related records.",Retain for 3 year(s) after disposition of asset or for 40 year(s),Public,
29727,Utah Transit Authority (Utah),Bus vehicle maintenance work orders,2008-,"Chronological by year, thereunder numeric by vehicle number","These are authorization forms for repair or maintenance of buses owned by UTA\, including transit buses and commuter coaches. They document the repair and maintenance of these vehicles; information includes identification numbers\, work requested and performed\, and related records.",Retain for 2 year(s) after disposition of asset or for 20 year(s),Public,
29743,Springdale (Utah),Historic Preservation Commission Agenda Meeting Minutes,1959-,Chronological by date.,"The Historic Preservation Commission is a public body sanctioned by the Town of Springdale to inspire an appreciation of Springdale heritage through honoring and preserving its cultural and unique history. The Commission's efforts to do meet the mission are documented in the approved minutes for each meeting. Agendas and Meeting Minutes are used as a reference for the action/non-action/discussion items that happen in each meeting. They have both administrative and historical value. Agendas and Minutes are a record of agenda items\, meeting attendance\, discussion of policy\, project planning\, and official actions (eg; Electing a chairperson and vice chairperson annually).",,,
28291,Department of Human Services. Office of Fiscal Operations,Provider financial report internal review forms,1990-,Alphabetical by provider name,"These files contain copies of documents retained strictly for reference and informational purposes which are not part of the official files. Include copies of reports\, studies\, special compilations of data\, drawings\, periodicals\, books\, clippings\, brochures\, catalogs\, and vendor price lists.",Retain for 4 year(s),Public,
28338,North Davis Preparatory Academy (Utah),Payroll register,2004-,Chronological,"This register is a numerical listing by check number and agency codes of all payroll checks issued by the county. It includes code\, date\, warrant number\, name of employee\, social security number\, types and amounts of individual deductions\, and may include hourly rate\, and number of hours worked. Though this register is frequently used to reference specific payroll checks\, it might be the only record of employee salaries and would then serve the same retirement purpose as the Employee earnings history files.",Retain for 65 year(s),Private,
28415,Wasatch County (Utah). County Recorder,Index to Records,1824-,Alphabetical by book letter,"These are copies of recorded instruments of ""a miscellaneous character not otherwise provided for"" (UCA 17-21-6(1)(i)(2011)). The index contains the date of recording\, entry number\, book and page\, kind of instrument\, from\, to\, and parties.",Permanent. Retain until administrative need ends,,
28384,Morgan (Utah),Cemetery petition,1945.,None.,,Permanent. Retain until administrative need ends,Public,
28356,North Utah Valley Animal Services Special Service District (Utah),Animal adoption contract,2006 -,Alphabetical,"These records are completed by persons adopting animals. They are used to determine whether the prospective owner qualifies to adopt an animal and to verify whether animals were neutered or spayed. The records may include a pre-adoption questionnaire\, a letter explaining the adoption process\, and an adoption agreement.",Retain for 5 year(s),Public,
28392,Ogden (Utah). Ogden Police Department,Fingerprint cards,1890-,,"These are cards which verify a subject's identity and which are also used for the identification and apprehension of suspects. The cards contain the subject's fingerprints as well as all necessary information required to identify the individual\, including fingerprint classification number\, name\, address\, date of birth\, date of arrest\, signature of subject\, photograph\, occupation\, and place of employment. A copy is forwarded to the Bureau of Criminal Identification. Since the Bureau of Criminal Identification maintains a complete file of all fingerprints\, it is unnecessary for individual agencies to maintain their own file. These cards are usually part of the criminal history files.",Permanent. Retain until administrative need ends,Protected,
28486,Elk Ridge (Utah),Building plans,2003-,None,"These are the blueprints and specifications submitted by building contractors or owners when applying for a building permit for the construction of commercial\, industrial\, apartments\, or single family residential structures. The specifications are compiled by the architect for use by the contractor to complete detail work providing type\, grade\, brand of materials to be used\, and general conditions which govern the methods to be employed. They also identify the temporary facilities\, job cleanup\, security\, time limits\, deadlines\, and responsibilities of the architect\, owner and contractor. They are used for determining code compliance and the enforcement of building codes. They are usually arranged by permit number or address.",Permanent. Retain until administrative need ends,,
28508,University of Utah (Utah). Department of Campus Police,Non-arrest case files,1960-,Numerically by case number,"These records are police case reports detailing first contact in response to incidents\, supplemental information gathered by the police department\, and investigative reports. These records include a description of the incident\, the identifying information of parties involved\, the general scope of actions taken by public safety personnel\, the nature of any injuries and damages sustained\, and may contain audio and video files. The records\, also referred to as incident reports or offense reports\, are used for departmental information\, follow-up investigation\, and to produce statistics. They may include Supplemental Continuation Reports\, which are created when information is gathered more than one month after the initial incident and may provide additional information concerning a police investigation.",Retain for 7 year(s),Public,
28419,Rich County (Utah). County Recorder,Maps of new roads and vacated roads,1896 -,By county or town name,These records contain maps of newly dedicated roads and vacated roads in Rich County. These records contain maps for both municipal roads and county roads.,Permanent. Retain until administrative need ends,Public,
28463,North Davis Preparatory Academy (Utah),Purchasing records,2009-,Chronological by purchase order number,"These are forms authorizing the order to purchase supplies or equipment by the school district. They contain the name of requesting agency\, name of vendor\, item\, date ordered\, delivery date\, purchase order number\, account charged\, and authorizing signature.",Retain for 4 year(s),Public,
28494,Salt Lake City (Utah). Prosecutor,Misdemeanor case files,2007-,"Chronological by year, thereafter by case number.","These case files document routine misdemeanor criminal cases prosecuted in circuit courts. They contain the case number\, defendant's name\, charge\, dates of indictment and arraignment\, plea\, bond amount\, trial date\, verdict\, and sentence. May also contain police records\, offense reports\, witness lists\, subpoenas\, FBI reports\, photographs\, and attorneys' notes. This information is largely duplicated in court files and should be weeded after the case is closed.",Retain for 10 year(s) after case is closed,Protected,
28516,University of Utah (Utah). Department of Campus Police,Impounded vehicle reports,1960-,Numerically by case number for digital files; Chronologically by date of impound for paper files,"These records contain state forms sent to the Department of Public Safety\, Driver's License Division\, to facilitate state tax impounds. The report contains vehicle information such as make and model\, year of manufacture\, color\, identification number\, tag number\, condition\, and name and address of the owner (if available); incident information such as the place it was impounded\, reasons for impoundment\, date and time of impounding\, and when and to whom it was released is also included. The original form is sent to the Division of Motor Vehicles; a copy of the report is frequently part of a case file.",Retain for 7 year(s),Public,
28534,Summit Academy (Utah). Draper Campus,Bond statements,2007-,Chronological,"These notes document the borrowing of money by local school boards in anticipation ""of the collection of taxes or other revenue of the school district as long as it complies with the Title 11\, Chapter 14\, Local Government Bonding Act"" (UC 53A-18-101 (2005)).",Retain for 3 year(s),Public,
28556,Wendover (Utah),Resolutions,1950-,Numerical by resolution number and generally chronological by date of adoption.,"These are formal statements of a decision\, or expression of opinion put before or adopted by the city council. They may perform the same function as an ordinance. Resolutions may include the following: establishing water and sewer rates\, charges for garbage collection and fees charged for municipal services\, establishing policies and guidelines\, and regulating the use and operation of municipal property (UCA 10-3-717 (2010)).",Permanent. Retain until administrative need ends,Public,
28589,Treasurer,School bond guaranty certificate of eligibility,1997-,Chronological by year.,"These records support the agency's function to review the requests of school district boards for the issuance of certificates of eligibility\, and to sign and issue the certificates should the state treasurer determine that the school board is solvent (Utah Code 53G-4-803 (2019)). School districts present the certificates to credit-rating agencies to verify that their bonds are eligible for the State School Bond Guaranty Program and can correspondingly receive the State's general obligation bond credit rating. Records may include letters of request\, State Office of Education letters of recommendation\, and certificates of eligibility.",Retain for 2 year(s),Public,
28608,Enoch (Utah),Annexation records,1977-,Alphabetical by owner's name,"These records support the Planning and Zoning Commission's function to advise the agency (Enoch City Code of Revised Ordinances 12-114). These records document the annexation of private property into municipal boundaries. Information may include correspondence\, citizens' petitions\, maps\, and the official annexation action approved by City Council.",Permanent. Retain until administrative need ends,Public,
28623,Office of Vital Records and Statistics,Witness protection files,1976-,Numerical by case number,"These records support the agency's function to provide suitable documents to enable a person in the witness protection program to establish a new identity (Witness Protection Act\, 18 USC 224-3521 (1982)). These records document the issuance of a new birth certificate for persons under witness protection and include the original birth certificate\, the new birth certificate\, and court records authorizing the changes.",Retain permanently,Exempt,
28612,Maria Montessori Academy (Utah),Purchasing records,2010-,Numerical by purchase order number,"These records support the agency's administrative function to audit the use of all public funds (Utah Code 51-2a-201 (2014)). These records authorize the purchase of supplies or equipment. Information includes the name of requester\, name of vendor\, item\, date ordered\, delivery date\, purchase order number\, account charged\, and authorizing signature and related records.",Retain for 4 year(s),Public,
28634,Hawthorn Academy (Utah),Administrative payroll reports,2009-,Chronological by date,"These records support the agency's administrative function to audit the use of all public funds (Utah Code 51-2a-201 (2014)). These records document agency payroll operations and are used for data entry. Information includes statistics\, reports\, and data used for workload and personnel management purposes.,These records verify compensation data for each employee\, including salary\, hourly rate and type of pay. Deductions are confirmed in processing payroll before employees are paid.",Retain for 3 year(s),Private,
27490,Department of Development Services,Appreciation Dinner records,1970-1976.,Chronological.,"This series contains documents relating to ""Appreciation"" dinners and luncheons held to honor various individuals. These events were arranged by the Department of Developmental Services\, but officially hosted by Governor Rampton. The records include correspondence concerning the dinners and luncheons\, invitations\, programs\, speeches\, guest lists\, and other documents relating to the the events. The series contains documentation of events honoring Clarence S. Barker\, Hugh B. Brown\, Richard P. Condie\, the Utah Craftsmen Awards\, George and Mariner Eccles\, Drs. Harvey Fletcher and Henry Eyring\, Inez and Maurice Warshaw\, Governor and Mrs. Rampton\, O.C. Tanner\, Sister Anne Josephine\, Mayor J. Bracken Lee\, and Robert Hinckley.",,Public,1.00 cubic foot
27510,Orem (Utah). Administrative Services,First Party (City) property damage and subrogation files,2006-,By file number,"These files document traffic accidents investigated by the police department. The report usually includes complete information on all cars and drivers involved in the accident\, accident location\, damage\, accident causes\, date and time\, accident diagram\, description\, and weather conditions. The original report is sent to the State Department of Public Safety if damage exceeds $1\,000\, or injury or death occurs (UCA 41-6a-404 (2007))\, and is maintained for seven years.",Retain for 3 year(s),Public,
27565,Roosevelt (Utah),Accounts payable general ledger updates,2004-2007.,Chronological,These are summaries showing the amount of receipts and disbursements of each department of the municipality. They may also include documentation from subsidiary ledgers to general ledger and accounting adjustments in the form of general entries.,Retain for 10 year(s),Public,
27608,"Joint City & County Building Committee (Salt Lake City, Utah)",floor plan,1891.,,"First floor plan\, basement plan. Also construction of roof and tower plans.",,,
27671,Blue Ledge Mining District (Utah). Recorder,Mining records,1870-1897.,Chronological,"In the nineteenth century\, miners in local areas organized mining districts to manage mining operations and keep records of claims. District books generally include notices of location\, which uniquely identify claims with a name\, a description of the location\, dates of discovery and recording\, and the names of claim owners. In addition to notices of location\, the mining records typically also include proof of labor which validate that an owner has worked his claim. They may also include minutes of mining district meetings\, district by-laws\, and indexes. The Blue Ledge District is in Wasatch County\, and the records were transferred to the Wasatch County recorder's office in 1897.",,Public,1 microfilm reel
27672,Castle Peak Mining District (Utah). Recorder,Mining records,1889-1897.,Chronological,"In the nineteenth century\, miners in local areas organized mining districts to manage mining operations and keep records of claims. District books generally include notices of location\, which uniquely identify claims with a name\, a description of the location\, dates of discovery and recording\, and the names of claim owners. In addition to notices of location\, the mining records typically also include proof of labor which validate that an owner has worked his claim. They may also include minutes of mining district meetings\, district by-laws\, and indexes. The Castle Peak District is in Wasatch County\, and the records were transferred to the Wasatch County recorder's office in 1897.",Retain permanently,Public,1 microfilm reel
27757,Utah Local Governments Trust (Utah),Workers compensation claims files,1974-,Alphabetical,"All records about on-the-job injuries or job related disabilities\, regardless of whether claims for compensation were made. See UCA 34A-2 for Workers Compensation Act",Retain for 75 year(s) after case is closed,Private,
27750,Department of Human Services.$bDivision of Child and Family Services,Children's Aid Society of Utah adoption files,1910-2011.,Alphabetical by adoptive parents' surname,"These records document adoption placements for children whose birth parents have either been deprived of or have permanently relinquished their parental rights. Information includes face sheet\, intake information\, social history\, closing information\, medical\, genetic\, and birth information\, educational records\, psychological evaluations\, birth certificates\, legal documents\, adoption reports\, summons\, paternity rights\, administrative reviews\, investigative reports\, handwritten notes\, financial reports\, and correspondence.",Permanent. Retain for 100 year(s),,
27786,Smithfield (Utah),Police Department case files,2001-,Numerical by case number,"These records include information beyond the initial contact report. They are used by officers to document their investigations into incidents reported to the department. Information includes officer notes\, description of actions taken by officers\, complainant and offender information\, photographs\, audio/video recordings\, and any paper evidence. Both felony and misdemeanor investigations are included.",Retain for 5 year(s),Protected,
27807,South Salt Lake (Utah),Special Assessment Records,1989-,numeric by district number thereunder chronologic,"These books record the levy and assessment of special taxes. They contain extension number\, address\, plat or subdivision; block and lot numbers; name of owner; address; number of front feet; amount paid on principle; interest; when paid; total amount paid and principal interest.",Permanent. Retain for 52 year(s),Public,
27785,West Jordan (Utah),Bond issue files,1960-,Alphabetical by name,"These files document the implementation of significant municipal bonds (i.e.\, revenue or special bonds)\, but not general obligation bonds. These files include authorizations supporting financial data\, contracts or sales agreements\, destruction certificates\, and sample copies of bonds sold as evidence of municipal indebtedness.",Permanent. Retain for 35 year(s) after final action,Public,
27819,Utah Local Governments Trust (Utah),Interlocal agreements,1974-,Alphabetical,"These are agreements between the county and municipalities within the county to provide public works services. They include date\, city's name\, provisions of the agreement\, payments to be made\, and signatures of the city and county representatives.",Retain for 6 year(s),Public,
27854,South Weber (Utah),Resolutions,1974-,Numerical by resolution number which is also chronological,"These are formal statements of a decision\, or expression of opinion put before or adopted by the city council. They may perform the same function as an ordinance. Resolutions may include the following: establishing water and sewer rates\, charges for garbage collection and fees charged for municipal services\, establishing policies and guidelines\, and regulating the use and operation of municipal property (UCA 10-3-717 (1997)).",Permanent. Retain for 105 year(s),Public,
27818,Utah Local Governments Trust (Utah),Airport policy files,1974-,Alphabetical,These are insurance policy contracts between the municipality and private insurers.,Retain for 15 year(s),Public,
27850,Utah State Tax Commission,Western pacific railroad blueprints,1906.,,"Cartographic records which contain the officially designated record copy of maps created by an agency. These records document unique cartographic information about the state of Utah. They may include maps\, charts\, aerial photographs\, globes\, models\, and raised relief maps these are a graphic representation of the earth's surface drawn to scale.",,Public,
27885,Cache County (Utah). County Recorder,Fee and entry books,1888-,chronological,"These records reflect the payment of fees for the recording of legal instruments ""entered in the order of its reception or entry"" (UCA 17-21-6(1)(f) (2011)). They contain the amount of fee paid for recording\, names of parties\, recordation date and time\, a brief description\, and entry number.",Retain permanently,Public,
27879,Weber County (Utah). County Sheriff,Prison run memorandum,2012-,chronological by date,"Prison run memos are created to inform various departments\, agencies\, or areas that the listed inmates will be transported to the Utah State Prison. These are used as a way for the records area to schedule inmates for transfer to the Utah State Prison and notify the appropriate individuals of the scheduled transfers. Information includes correspondence\, date\, inmate name\, inmate DOB\, booking number\, case numbers\, and offender number for each individual.",Retain for 2 year(s),Protected,
27890,Cache County (Utah). County Recorder,Index to military records,c. 1917-1991.,alphabetical,This index provides reference to military discharges recorded in the Cache County recorder's office.,Retain permanently,Public,
27891,Cache County (Utah). County Recorder,Abstract records,c 1886-,geographically,"These records contain the history of property ownership by providing ""a true chain of title to each tract or parcel and the encumbrances thereon as shown by the records of the office"" by geographical location (UCA 17-21-6(3)(2004)). They contain ""every instrument recorded\, the date and kind of instrument\, time of recording\, and the book and page and entry number"" (UCA 17-21-6(l)(f) (2004). Abstract 32 is a water book.,These records contain the history of property ownership by providing ""a true chain of title to each tract or parcel and the encumbrances thereon as shown by the records of the office"" by geographical location (UCA 17-21-6(3)(2011)). They contain ""every instrument recorded\, the date and kid of instrument\, time of recording\, and the book and page and entry number"" (UCA 17-21-6(l)(f) (2011).",Retain permanently,Public,
27892,Cache County (Utah). County Recorder,Miscellaneous grantee and grantor indexes,1898-1980.,Alphabetical by first letter of surname and thereunder chronological,"These are alphabetical indexes to miscellaneous recorded documents\, or records other than deeds. The grantors' index contains the ""entry number of the instrument\, name of each grantor in alphabetical order\, name of the grantee\, date of instrument\, time of recording\, kind of instrument\, the book and page and entry number in which it is recorded\, and a brief description"" (UCA 17-21-6(1)(b) (2003)).",,Public,
27927,Salt Lake County Service Area #3 (Utah),Aerial photographs,1969-1973.,Chronological,"Cartographic records which contain the officially designated record copy of maps created by an agency. These records document unique cartographic information about the state of Utah. They may include maps\, charts\, aerial photographs\, globes\, models\, and raised relief maps these are a graphic representation of the earth?s surface drawn to scale.",,Public,
27954,Iron County Jail (Utah),Inmate medical records,2004-,numerical by inmate number,"These files are the complete medical records for all prisoners. They may include all prescriptions authorized\, a log for all doctor or hospital visits\, inmates medical complaints\, and other medical information.",Retain for 7 year(s) after separation,Private,
27968,Canyons School District (Utah). Altara Elementary School,Attendance reports,1980-,Chronological,"The sheets include a description of the course\, course number\, teacher's name\, room number\, student number\, student's name\, sex\, grade\, and the grade received in the class. Grades are recorded in official transcripts.",Retain for 3 year(s),Exempt,
27955,Summit Academy (Utah). Draper Campus,Student files,August 2004-,alphabetical by student's last name,"These are student cumulative files for students whose records were not transferred but no longer attend this school. They were used to document the student's attendance. They include test scores\, immunization record\, eye testing\, and all pertinent information on the student. These student files are commonly known as ""dead files.""",Retain for 15 year(s),Exempt,
27418,Timpanogos Special Service District (Utah),Accounte receivable,1980-,Alphabetical by custonmer surname,These records tract the revenue of the district and are used to verify debts owed to the district. The records validate budget revenues and receivable balances. They contain billings prepared by the district and supporting information.,Retain for 4 year(s),Public,
27436,Timpanogos Special Service District (Utah),Time and attendance reports,1979-,Chronological by pay period ending date,"State employee time sheets\, including flextime attendance reports\, supplemental time and attendance records (such as sign-in/sign-out sheets)\, and work reports that are used for time accounting under flextime systems.",Retain for 3 year(s),Public,
27481,Sevier County (Utah). County Court,Record book,1887-1894.,Chronological by date.,,,Public,1 microfilm reel
27489,Davis County (Utah). Health Department. Administration Division,Volunteer program files,2010-,Alphabetical by last name.,"These records are used to verify background information on volunteers prior to and during employment. These files often contain volunteer applications\, letters of commendation\, photos of the volunteer\, background investigations\, and other information relating to volunteer service activities.",Retain for 5 year(s),Private,
27492,Utah Transit Authority (Utah),Operations employee information files,2008-,Chronological by date- oldest to present,"These records are reports used by the Utah Transit Authority to monitor daily employee activity. The record series contains daily dispatch reports that include the following information: operator day off reports\, report shifts listings\, daily extra board postings\, and volunteer overtime postings.",Retain for 3 year(s) and 6 month(s),Public,
27514,West Valley City (Utah). Community & Economic Development,Food vending files,2009-,"Chronologically, then by specific application number.","These files contain information on all business licenses issued in the municipality. All businesses are required to be licensed before conducting business within municipal boundaries. They contain the application\, proof of payment\, and approval forms from regulatory departments (e.g.\, fire\, police\, health).",Retain for 51 year(s),Public,
27523,Bureau of Mental Health,Administrative records,1956-1957.,None,"This series contains a variety of records produced by the Bureau of Mental Health in the course of administering programs to promote mental health and welfare in Utah. Documents include extensive correspondence on mental health issues\, meeting minutes\, documents created agencies in other states for school health\, Kiwanis Club documents\, case studies\, guidelines for writing letters\, Family Service Society documents\, correspondence from the Department of Public Welfare\, and other miscellaneous correspondence involving health or welfare issues.",Permanent. Retain until administrative need ends,Public,
27518,Summit Academy (Utah). Draper Campus,General ledger,2004-,chronological by date of entry,These are summaries showing receipts and disbursements of each department or school. May also include documentation from subsidiary ledgers to general ledger and accounting adjustments in the form of general entries.,Retain for 10 year(s),Public,
27519,Summit Academy (Utah). Draper Campus,Time sheets,2004-,chronological by date thereunder alphabetical by employee surname,"These are records which verify hours worked (regular and overtime)\, leave earned (vacation\, sick\, emergency\, conference/professional) and taken by school district employees.",Retain for 3 year(s),Public,
27579,Uintah Basin Association of Governments (Utah),Land Use,1976.,,"These are city maps and plats for surveys and maintenance of city property and facilities. They are used for research purposes by the public\, other city departments\, and title companies. They include townships and range\, rights-of-way\, monument markers\, lot measurements\, street names\, centerline measurements\, blocks\, and subdivision names.",,Public,
27622,Weber County (Utah). County Clerk,Bounty paid on certain animals,1896.,,"Bounty paid on animals\, birds\, etc. in Weber County. Amount and to whom paid listed.",,Public,
27669,Wasatch County (Utah). County Recorder,Mining abstracts,1871-,,Mining abstracts identify activity on specific mining claims. They outline all recorded documents as they relate to specific claims and identify where those documents were recorded.,Permanent. Retain until administrative need ends,Public,1 microfilm reel
27641,Washington County (Utah). Planning Commission,Population and economic base study,1971.,,Washington County Planning Commission population and economic base study. The record includes population statistics and economic status as well as projections of future growth by decade.,,Public,
27682,Salt Lake County (Utah). County Clerk,Voter registration oaths,1909.,Generally alphabetical by applicant name.,"These are registration records of eligible voters including registration forms\, absent and early voter registers\, and register books. These records verify a subject's eligibility to vote by establishing his or her citizenship\, age\, identity\, residency\, signature\, and other information required by statute.",,Public,
27714,Department of Health and Human Services. Division of Child and Family Services. Sandy Office and Salt Lake Valley Region Administration,Metro neighborhood adoption case files,2009-,Alphabetical by adoptive parent surname,"These files document adoption placements for children whose birth parents have either been deprived of or have permanently relinquished their parental rights. Information includes face sheet\, intake information\, social history\, closing information\, medical\, genetic\, and birth information\, educational records\, psychological evaluations\, birth certificates\, legal documents\, adoption reports\, summons\, paternity rights\, administrative reviews\, investigative reports\, handwritten notes\, financial reports\, and correspondence.",Permanent. Retain for 100 year(s),Exempt,
27751,St. George (Utah). Department of Administrative Services,City volunteer background checks,2008-2015.,chronological by year thereunder alphabetical by name,The records in this series are created to protect the public. The records are used to verify background information on city volunteers. The series contains criminal history and background investigations.,Retain for 1 year(s) after separation,Private,
27712,Ogden Preparatory Academy (Utah),Accounts payable,2012-,,"These records are used to pay school bills. They include copies of checks\, invoices\, purchase orders\, and receiving reports. Correspondence with vendors and computer printouts may also be included.",Retain for 4 year(s),Public,
27764,Utah Local Governments Trust (Utah),Accidental vision claims files,1974-,Alphabetical,"These files contain medical and dental claims submitted by employees. They are used to track payment of the claims\, and for cost analysis of insurance programs.",Retain for 4 year(s),Public,
27767,Utah Local Governments Trust (Utah),Non-personnel payroll records,1974-,Alphabetical,These are reports and statistics with supporting and related records which document payroll operations. They include reports and data used for workload and personnel management purposes.,Retain for 3 year(s),Private,
27812,Utah Local Governments Trust (Utah),Unigard vehicle and property claims,1974-,Alphabetical,"These case files document the reporting\, investigation\, and settlement of liability claims filed against the municipality.",Retain for 20 year(s),Public,
27817,Utah Local Governments Trust (Utah),Crime policies,1974-,Alphabetical,These are insurance policy contracts between the municipality and private insurers.,Retain for 15 year(s),Public,
27816,Utah Local Governments Trust (Utah),Earthquake policy application files,1974-,Alphabetical,These are insurance policy contracts between the municipality and private insurers.,Retain for 15 year(s),Public,
27825,Department of Workforce Services. Division of Housing and Community Development,Housing Opportunities for Persons with Aids grant files,2000-2007.,chronological thereunder alphabetical by applicant name,"Annual reports on grants received by State agencies from the Federal Government\, which may contain applications\, notice of award\, program reports\, and correspondence.",Permanent. Retain for 10 year(s),Public,1.00 cubic foot
29776,School and Institutional Trust Lands Administration,GRAMA requests and appeals,1994-,,"These are records requests as provided under the Government Records Access and Management Act (GRAMA) (Utah Code 63G-2-204(2011)). Included with the GRAMA requests are any notices of denial\, appeals or any other records related to the request.",Retain for 2 year(s) after final action,Public,
29802,Department of Transportation. Engineering & Operations. Region One,Project photos,1919-,Alphabetical by project name.,"These records were used to document the potential historic value of structures within a project. Photos were taken of existing structures prior to projects which altered the structures\, such as demolishing or road widening.",Permanent. Retain for 7 year(s),Public,1.00 cubic foot
29843,Heber City (Utah),Primary election ballots and materials,2019-,Chronological,The records document the primary election results which determine the candidates advancing to the general election. Records include ballots for the election count and envelops with voter signatures.,Retain for 22 month(s),Public,
29927,Green Hills Estates Water and Sewer Improvement District (Utah),Water quality analyses and remediation records,1983-,Chronological.,"These records document monthly and yearly water sample test results as required by the Utah Department of Environmental Quality. Records can include sample analyses\, quality and compliance issues\, corrective actions\, lab results\, and other related materials.",Retain for 10 year(s),Public,
29932,District Court (First District : Cache County),Wills deposited for safekeeping,1890-2017.,,"These original wills were deposited by individuals with district courts for safekeeping\, as per Utah Code 75-2-901 (2016). Wills are legal instruments which divide an individual's possessions and assets among his/her beneficiaries and include information concerning the executor of the estate\, as well as the signatures of witnesses and attorneys involved. A will may be divided into several sections and cover a variety of topics regarding the estate.",Retain permanently,Private,
29925,Green Hills Estates Water and Sewer Improvement District (Utah),Surveys and maps,1983-,Chronological.,"These records document the history of the geographic area of the district and include maps\, land surveys\, engineering studies\, and supporting field notes.",Retain permanently,Public,
29898,Youth Development Center,Artifacts,1889-,None.,These artifacts are objects that have special historical significance because of their historic or evidentiary value and their association with the function and activity of a governmental entity. Governmental entities work with the Division of Archives to ensure that these historical objects are properly documented and preserved. (Utah Code 63A-12-103(10)(2016),,Public,
29946,Green Hills Estates Water and Sewer Improvement District (Utah),Public meeting recordings,1983-,Chronological.,These records are the recordings of open and public meetings held by the district and/or the district's board. Closed portions of public meetings are not included.,Retain for 3 year(s),Public,
30010,Springdale (Utah),Board of Adjustment case files,1989-,Chronological by year.,These case files document the zoning activities of the Board of Adjustment. They are used to document the cases brought before the Board of Adjustment and its decisions. They contain the original application; findings and order; correspondence; and any exhibits such as plot plans or elevations.,Retain permanently,Public,
30127,Ogden (Utah). Justice of the Peace,State Criminal Index,1965-,Alphabetical by defendant name.,"Records used in establishing and implementing records management policies\, practices\, and procedures. Included are inventories\, finding aids\, technological system data\, and related information. Record destruction files\, including destruction logs\, are not included in this schedule.",,Public,
30147,Utah State Tax Commission. Property Tax Division,Plat maps,1900-1970,Chronological by map number.,Plat maps,Retain permanently,Public,
30190,Cultural and Community Engagement. Division of Multicultural Affairs. Martin Luther King Jr. Human Rights Commission,Artifacts,1991-,None.,"These records are artifacts produced by or gifted to the MLK Commission. May include items such as the commemorative license plate\, executive gifts\, and promotional items.",Retain permanently,Public,
30159,Grantsville (Utah),Administrative records,2002,None.,This series serves as a holding place for various permanent city records held by the Archives that don't fit into any existing record series.,,,1 microfilm reel
30175,Wasatch Waldorf Charter School (Utah),Student cumulative files,2016-,"Chronological by school year, thereunder alphabetical by student surname.","These records document the performance and educational history of students attending Wasatch Waldorf Charter School. Records may include test scores\, grades\, attendance\, and any other progress or performance measures.",Retain for 3 year(s),Exempt,
30215,Department of Health and Human Services. Office of Recovery Services,Administrative orders,2008-,Database.,"These orders are established under the authority of the Utah Administrative Procedures Act as described in Utah Code 63G-4\, and are issued by an Office of Recovery Services Presiding Officer for the purpose of enforcing child and medical support obligations in accordance with the Office's legal mandate as described in Utah Code 62A-11-104. The orders include names of respondents\, Office of Recovery Services case numbers\, presiding officer's signature\, order date\, mailing certificate\, and may include other related documents. Each order includes specific provisions and determinations such as a base child support obligation amount\, arrears timeframe and judgment amount\, medical support\, genetic test costs/results\, immediate income withholding\, retained support\, and controlling order.",Retain for 40 year(s) after case is closed,Public,
29598,Sandy (Utah),Comprehensive annual financial audits,1928-2017.,Chronological.,These are audits are comprehensive annual financial reports (CAFR) prepared by external auditors examining and verifying the municipality's financial activities for the year. They document the annual financial audit of compliance and internal controls.,Permanent. Retain for 7 year(s),Public,
29587,State Mental Hospital,Male Ward patient tracking records,1942-1957.,Chronological by month.,"This series contains monthly logs of patients admitted to the ward\, home on visit\, escaped\, discharged\, and expired.",,,
29644,Department of Transportation. Engineering & Operations. Region Two,Region project files,1940-,Numerical by project number.,"These records support the region director's mandate to supervise project development and operations of the state transportation systems within the region (Utah Code 72-1-205(3)(b)(1998))\, as well as the Department of Transportation's mandate to ""plan\, develop\, construct\, and maintain state transportation systems that are safe\, reliable\, environmentally sensitive\, and serve the needs of the traveling public\, commerce\, and industry"" (Utah Code 72-1-201(1)(d)(2016)). Records document construction projects for interstate and non-interstate roads\, and may include all records of enduring value used for bidding\, awarding\, and completing the construction of projects.",Permanent. Retain for 7 year(s),Public,141.0 cubic feet
29679,Dept. of Transportation. Central Records Section,Howard C. Means collection,1891-1902; 1905-1913; 1930; 1947,Chronological.,"This series contains materials documenting the work of Howard C. Means\, Chief Engineer of the Highway Department\, prior to his working for the Highway Department.",,Public,1.00 cubic foot
29753,Lakeview Academy (Utah),Student records,2006-,"Chronological, thereunder by student's name.","These student files contain information on students attending school in the district. They are used to document student's attendance. They contain the copies of achievement test scores\, the official transcript\, copies of report cards\, health records\, and immunization cards.",Retain for 3 year(s) after separation,Exempt,
29757,Weber State University (Utah),Grant and contract records,1950-,Chronological.,"These records document grants and contracts received or awarded by the university. They include accepted proposals and applications\, records related to the status and monitoring of grants\, allocation of funds\, and related records.",Retain for 7 year(s) after expiration of contractual agreement,Public,
29791,World War I Centennial Commission,Commission Records,2017-2018.,None.,"The WWI commission was responsible for documenting war memorials\, veterans' grave sites\, allotting grant funding for celebrations\, and compiling the history of WWI veterans in Utah. These records include posters\, photographs\, military records\, rosters\, obituaries\, and reports compiled by local centennial groups.",Retain permanently,Public,
29493,"Utah Science, Technology, and Research Authority",Contracts with grant recipients or vendors,2006-,"Topical by grant type, thereunder alphabetical by grant recipient or vendor name.","These records document contractual agreements between USTAR and grant recipients or contracted vendors\, and document contract milestone schedules\, reimbursement dates and amounts\, and terms and conditions of grants and/or vendors. Information includes names\, grant award amounts\, date range\, anticipated milestone achievements\, scopes of work pertaining to specific types of research done within the grant or services contract\, and related records.",Retain for 7 year(s) after final action,Public,
29531,Emery County School District (Utah),Policy and procedure,2016-,none,"These files contain records related to the issuance of policies and procedures and document their formulation. Includes narrative or statistical reports and studies regarding district or office operations\, and related correspondence.",,,
29583,Davis County (Utah). Health Department. Environmental Health and Laboratory Division,Vehicle inspection/maintenance records,undated,Numerical by vehicle inspection number.,"These are the results of the inspection of each vehicle submitted by the inspection stations to the department. This is used to report the test results of the program to report to the Environmental Protection Agency (EPA). These report forms include the vehicle inspection number\, engine size and model; owner's name and address; vehicle make; license plate number; model year; test date; station number; mechanic number; inspection cost; test results for tampering\, first test emissions level and final test emissions level; certificate number issued; emission repairs costs; and certified emissions mechanic's signature.",Retain for 2 year(s),Public,
29574,State Mental Hospital,Warrant stubs,1885-1887.,Chronological by warrant date.,This series contains a book of warrant stubs documenting warrants issued by the Territorial Insane Asylum to cover various expenses.,,Public,
29586,State Mental Hospital,Female ward patient custody tracking records,1945-1957.,Chronological by month.,"This series contains monthly logs of patients admitted to the ward\, home on visit\, escaped\, discharged\, and expired.",,,
29594,Kairos Academy (Utah),Administration records,2013-2017.,Alphanumerical.,"These records are used to track and document student progress\, attendance\, truancy\, immunization\, lunch payments\, permission forms\, and related day-to-day operations.",,Public,
29645,Carbon County (Utah). Justice of the Peace. Price Precinct,Civil case files,1896-,Alphabetical by plaintiff surname.,,,Public,
29692,Aurora (Utah),new series,1914-1916,Chronological by ordinance adoption date.,,,,
29717,Washington County Special Service District #1 (Utah),TICKET REPORT BATCH SUMMARY,1998-,"Chronological by year, month and then date.","These records document residential and commercial waste loads entering the landfill. Records are used to show a history of trucks and weights and charges to accounts and residential customers\, and the type of waste being disposed.This daily report lists all transactions at the landfill. It includes date\, beginning time\, account number\, truck number\, gross weight\, tare weight\, net weight\, load cost\, fee grand total\, material code\, amount tendered\, and paid type.",,,
29758,Department of Transportation. Engineering & Operations. Region One,Project manager files,1998-,Alphanumerical by project number.,"These files contain data collected during the concept\, design and preconstruction phases of construction projects. Files may contain such documents as contracts\, estimates\, funding documents\, scope of work files\, notice to proceed with construction papers\, some general correspondence and duplicates of cooperative agreements. Files are sometimes used as reference during the planning stages of future projects. They may also be subject to financial audits and future litigation.",Retain for 7 year(s) after end of project or program,Public,
29202,Salt Lake County (Utah). County Auditor,Jury and Witness reimbursement register,1918-1943.,,This series contains a register of individuals summoned to court to serve either as jurors or as witnesses. It records the amount of travel time per person and the amount owed to them for their time.,,,1.00 cubic foot
29173,Retirement Board,Publications,1961-1971.,Alphabetical,This series contains multiple publications put together by the State Retirement Board.,,Public,
29191,Department of Corrections,Group therapy reports,1951.,,This series contains files dealing with group therapy requirements for inmates.,,Public,
29244,Utah Transit Authority (Utah),Civil and administrative case files,2006-,"Alphabetical by party name, thereunder chronological by case closure date.","These records document civil court and administrative cases in which Utah Transit Authority is a party. Records include attorney work product in cases of litigation\, eminent domain\, condemnation\, or administrative hearings. Information includes legal correspondence\, court pleadings\, exhibits\, drafts\, research material\, and attorney notes.",Retain for 10 year(s) after case is closed,Protected,
29203,Weber County (Utah). County Auditor,Historic tax deed transfer record books,1893-1922.,,"These record books log transactions taken in regards to sales of property for delinquent taxes. Includes legal description of property\, taxes for years\, sales\, book where deed recorded\, etc.",,,2.00 cubic feet
29327,Ranches Academy (Utah),Personnel Files,2004-2017.,Alphabetical by last name.,"These are personnel files for all school employees. They are used to document employment. The files include the employment applications\, employee history\, work performance\, evaluation records\, teaching certificates\, state licensure\, background checks\, and related records.",,Private,
30373,Emery County School District (Utah),Attendance and enrollment term report cards,1934-1951.,"chronologically by year, secondarily by city name","Term attendance report cards were mailed to the superintendent. May include city of school\, date reported\, school term\, grade level\, enrollment number\, average daily attendance\, number tardy\, student withdrawals\, and principal signature.",Permanent. Retain for 5 year(s) or until administrative need ends,Public,
30335,State Prison,Photo album,1947-1969.,None.,,,Public,
30391,Utah Valley University (Utah),Civil case files,2008-,Alphabetical by case name,"These files are court records for civil cases. The records may include court filings\, attorney's notes\, records filed by attorneys\, subpoenas\, disclosures\, petitions\, motions\, complaints\, depositions\, affidavits\, writs\, judgments or decrees\, copies of employee or student files pertaining to parties involved in the cases\, various court pleadings\, and related records.",Retain for 10 year(s) after case is closed,Protected,
30408,Salt Lake County (Utah). County Clerk,Election returns,2021-,Chronological by election year,"These records are election returns\, and include ballot envelopes\, ballots\, tabs\, and other related materials from each election.",Retain for 22 month(s),Protected,
30337,State Prison,Training materials,ca. 1970's-1980's.,None.,,,Public,
30369,Emery County School District (Utah),School census records,1921-1974.,Chronological.,"These school census records document surveys undertaken of families residing within the school district. These surveys were used as an official accounting of children living within the school district boundaries for planning purposes. These records include information such as date; parents' surnames; children's names\, sex\, ages\, and schools they attended.",Permanent. Retain for 40 year(s),Public,
30374,Emery County School District (Utah),Faculty absence card,1936-1937.,Chronological.,"Teacher and faculty attendance cards document the date(s) of a teacher's work absence. May include the city of the school\, date\, name of faculty absent\, substitute teacher name\, reason for absence\, and signature of principal. Cards were mailed to the superintendent and have the post office date stamp.",Permanent. Retain for 5 year(s),Public,
30370,Emery County School District (Utah),Student school census cards,1921.,chronological by year,"These card files document surveys undertaken of families residing within the school district. These surveys were undertaken during 1921 and were used as an official accounting of children living within the school district boundaries for planning purposes. Includes parent and student names\, student birth date\, address and grade completed.",Permanent. Retain for 40 year(s),Public,
30411,West Valley City (Utah). Community Preservation Department.,Administrative code enforcement case files,2015-,Numerically by case number,"These case files document administrative code enforcement case files compiled by the West Valley City Community Preservation Department. They are used to document actions concerning the complaints and onsite observations of violations of West Valley City Code. Case files may contain courtesy notices\, notices of violation\, administrative citations\, pleadings\, judgments\, appeals\, abatement documents\, lien documents and collections documents.",Retain for 5 year(s),Public,
30393,Cache County (Utah). County Recorder,Chattel mortgagee indexes,1929-1975.,Chronological,Records provide an index of the mortgagees of the chattel mortgage records kept by Cache County. Include the names of the mortgagee and location of property.,Retain permanently,Public,
30460,Cottonwood Heights (Utah),Building permits,2015-,"Chronological by year filed, thereunder numerical.","These records are building permits filed in the city of Cottonwood Heights and document the approval and review process of new buildings built within city limits to ensure compliance with appropriate regulations and codes. Records include the name of project owner\, property address\, contractor data\, parcel number\, valuation and whether the project is commerical or residential.",Retain for 50 year(s),Public,
30500,Cache County (Utah). County Clerk,Revenue bond records,1960-,Chronological by issue date,These bonds are issued by the county commission payable solely from revenues attributable to the extension and improvements to revenue producing facilities.,Retain for 1 year(s) after final action,Public,
30516,School and Institutional Trust Lands Administration,Certificate of Sale account payoff cards,1917-2004.,Alphanumerical.,"These cards document and track payoff of the Certificate of Sales. The cards include the payment history of the property\, the name and address of the buyer\, Certificate of Sale number\, beneficiary fund\, payment amount\, payments dates\, and when the final payment was made.",Permanent. Retain until administrative need ends,Public,
30487,Cache County (Utah). County Clerk,Tax abatements,2014-,Chronological by filing date,"These records are used for granting exemption of property taxes in Cache County for specific conditions. Information includes parcels owned\, the abatement amount\, and status.",Retain permanently,Public,
30496,Cache County (Utah). County Clerk,Administrative hearing records and notices of appeals,2000-,Chronological by hearing date.,"These records document the hearings held to regulate processes\, change rules and policies\, address the denial and revocation of licenses at the request of the public\, or to discuss particular issues at the request of an executive body. Records may include meeting notices\, proofs of publications\, meeting minutes\, the conclusions reached\, notices of appeal and related correspondence.",Retain permanently,Public,
30491,Cache County (Utah). County Clerk,Business license records,2019-,Chronological by date filed.,"These files contain information on all business licenses issued by Cache County. All businesses are required to be licensed before conducting business within county boundaries. Records may contain the application\, proof of payment\, and approval forms from regulatory departments.",Retain for 7 year(s),Public,
30507,State Prison,Prison Chapel guest book,None.,None.,,,Public,1.00 cubic foot
30561,Beaver County (Utah),Official Map of Beaver County,1902.,None.,"Cartographic records which contain the officially designated record copy of maps created by an agency. These records document unique cartographic information about the state of Utah. They may include maps\, charts\, geospatial data sets \, aerial photographs\, globes\, models\, and raised relief maps. These are a graphic representation of the earth's surface drawn to scale.",,Public,
30597,Cedar City (Utah). Police Department,Fingerprint cards,2004-,Chronological by booking date.,"These are cards which verify a subject's identity and which are also used for the identification and apprehension of suspects. The cards contain the subject's fingerprints as well as all necessary information required to identify the individual\, including fingerprint classification number\, name\, address\, date of birth\, date of arrest\, signature of subject\, photograph\, occupation\, and place of employment. A copy is forwarded to the Bureau of Criminal Identification\, which then maintains a complete file of all fingerprints.",Retain for 75 year(s),Private,
30651,Utah Military Academy (Utah),Vendor files,2018-,Chronological by date,"This is a list of vendors providing goods and services to the governmental entity. It includes names of vendors\, addresses\, phone numbers\, and descriptions of goods or services provided.",Retain until superseded,Public,
30649,Utah Military Academy (Utah),Payroll records,2018-,Chronological by date,"These records verify compensation data for each employee\, including salary\, hourly rate and type of pay. Deductions are confirmed in processing payroll before employees are paid.",Retain for 3 year(s),Public,
28418,Rich County (Utah). County Recorder,Subdivision and condominium maps,1896 -,Alphabetical by name,These records contain plats for new condominium and subdivision projects in Rich County.,Permanent. Retain until administrative need ends,Public,
28530,Department of Workforce Services. Internal Audit Division,Audit engagement records,1998-,Numerically by project number.,"These records contain working papers related to the planning\, field work\, and reporting on audits by the department's Internal Audit Division. Audits are conducted regularly\, or in response to allegations against specific employees\, in order to verify that policies and procedures are effective and practiced. These records contain the audit results and evidence supporting the final report\, and provide a link between the field work and the auditor's report. These records may include a variety of department information\, depending on the type of audit performed\, and may contain confidential customer\, employee\, or employer information.",Retain for 10 year(s),Public,
28515,University of Utah (Utah). Department of Campus Police,Driving Under the Influence (DUI) reports,1960-,Alphabetically by name in the master file system; Numerically by case number in the records management system.,"These reports are a three-part state form used for reporting persons arrested for driving while under the influence of alcohol or drugs; they detail first contact in response to incidents\, supplemental information gathered by the police department\, and investigative reports. These records may include a description of the incident\, the identifying information of parties involved\, the general scope of actions taken by public safety personnel\, the nature of any injuries and damages sustained\, toxicology reports\, Breathalyzer test results\, and audio and video files. The records are used for departmental information\, follow-up investigation\, and to produce statistics. The original is sent to the Department of Public Safety; copies of the report are sent to the District Attorney's Office and the Bureau of Criminal Identification\, and are sometimes part of a case file.",Retain for 7 year(s),Public,
28533,Summit Academy (Utah). Draper Campus,Daily meals records,2009-,Chronological,"These records track all aspects of the school lunches served. They contain reports of a la carte items\, milk and meals served\, and sales of lunches by category (free\, reduced\, paid\, adult). The records are computed on a daily basis\, are used as a gauge for future planning\, and are referenced as needed.",Retain for 3 year(s),Public,
28519,University of Utah (Utah). Department of Campus Police,Traffic citations,1960-,Numerically by citation number,"These records contain citations issued by the police to drivers violating motor vehicle and traffic laws. They usually include date\, time\, and location of violation\, license plate number of vehicle\, violation code\, name of officer\, and signature of person receiving citation.",Retain for 7 year(s),Public,
28597,Department of Health and Human Services. Division of Child and Family Services,Record request files from other states' agencies,2010-,Alphabetical by client surname,"These records support the agency's function to protect children from abuse and sexual exploitation by providing information to those conducting background checks (Adam Walsh Act of 2006\, 42 USC 16961\, Section 152(a)(1)(C)). These records document records requests submitted to the agency by child protective service agencies from other states who have an open investigation on a family that previously lived in Utah. Records include the submitted request form and case file information provided in response.",Retain for 6 month(s),Protected,
28617,Office of Vital Records and Statistics,Gestational carrier files,2008-,Numerical by case number,These records support the agency's function to document and certify the facts of births and family formation for the legal purposes of the state's citizens (Utah Code 26-2-3 (2013)). These records document the determination by a court of the parentage of a child born to a surrogate mother (Utah Code 78B-15-807 (2008)). Records include the original birth certificate and the court order determining parentage according to the validated gestational agreement.,Permanent. Retain for 100 year(s),Exempt,
28561,Davis County (Utah). Health Department. Environmental Health and Laboratory Division,Temporary mass gatherings applications,2011-2019.,Chronological,"This application is used for temporary mass gatherings. These records include the name of the event\, location\, dates\, person-in-charge (PIC)\, property owner\, address\, phone number\, and event information. These records allow County officials to oversee compliance and conduct inspections related to food handling\, safety\, etc.",Retain for 3 year(s),Public,
28595,Department of Health and Human Services. Division of Child and Family Services,Kinship background screening files,2007-,"Alphabetical by surname, thereunder chronological by year","These records support the agency's function to provide safe substitute care with relatives for dependent\, abused\, neglected\, and delinquent children (Utah Code 62A-4a-105(1)(b)(viii) (2014)). These records include applications from the Department of Human Services' Office of Licensing to have the background of potential guardians vetted\, and subsequent information gathered during the screening process. Records may include potential guardian information\, criminal history reports\, child abuse registry reports\, home studies\, and related correspondence.",Retain for 5 year(s),Exempt,
28615,North Davis Preparatory Academy (Utah),Bank statements,2004-,Chronological by date,"These records support the administrative agency's function to audit the use of all public funds (Utah Code 51-2a-201 (2014)). These records document monthly statements showing the accounts payable and the accounts receivable regarding agency bank accounts. Information includes the bank name\, total deposits and withdrawals\, credit and cash balances\, and related records.",Retain for 4 year(s),Public,
28621,Office of Vital Records and Statistics,Report of birth files,1999-,Chronologically by date of birth,"These records support the agency's function to document and certify the facts of births for the legal purposes of the state's residents (Utah Code 26-2-3 (2013)). These records register births that occur outside of a birthing facility and are used to create birth certificates and to prevent and investigate the creation of fraudulent birth certificates (Utah Code 26-23-5 (1995)). Records include the Report of Birth form\, physician and newborn care worksheets\, and forms to obtain a birth certificate for the child.",Permanent. Retain for 5 year(s),Exempt,2.00 cubic feet
28652,Washington City (Utah),Conditional use permits,1984-,Numerical by year and case number.,These records support the Planning Commission's function to make recommendations to the agency concerning conditional land use (Washington City Code 9-3-1(2013)). These records document the approval or denial of a petition and any required mitigation measures. Information includes the application as well as required exhibits and studies (Washington City Code 9-17-3(2013)).,Permanent. Retain for 10 year(s),Public,12.00 cubic feet
28663,Judicial Council. Board of Juvenile Court Judges. Juvenile Court (Second District),Serious youth offender case files,1969-,Alphabetically by surname.,"These records support the agency's function to administer appropriate sanctions on minors over the age of sixteen who commit serious offenses\, as defined in Utah Code 78A-6-702 (2014)\, which may result in the offender being tried as an adult in the district court. These records detail interactions between the subjects\, families\, courts\, and other civil entities involved in tracking the behavior and well-being of all parties concerned. Information includes court decisions\, actions\, and evidence such as medical or psychological evaluations\, school records\, and community service documentation.",Permanent. Retain for 50 year(s),Exempt,
28679,Summit County (Utah). County Council. Eastern Summit Planning Commission,Building permits,1978-,Chronological,"These records support the agency's function to approve applications for conditional uses\, long term temporary uses\, or subdivisions. Records document contact information of petitioner and permit approval. Information includes architectural\, structural\, and electrical plans and details as well as inspection reports.",Permanent. Retain for 15 year(s),Public,
28687,Department of Transportation. Engineering & Operations. Region Four,Price office Right of Way project records,1920-,Alphanumeric by project number,"These records support the agency's function to plan\, develop and maintain state transportation systems (Utah Code 72-1-201 (2013)). These records document both the acquisition of property for the purpose of Right of Way (ROW) projects and the sale of surplus parcels of land after project completion. Right of Way plans\, and design plan sets may also be included as part of the records. Information may include a description of the property\, property appraisal\, offer to purchase\, statement of compensation\, copies of contracts\, agent log\, payment closing statement\, maps\, and plats.",Permanent. Retain for 25 year(s),Public,
28734,Cedar Hills (Utah),Resolutions,1977-,Chronological by adoption date and numerical by resolution number.,"These are formal statements of a decision\, or expression of opinion put before or adopted by the city council. They may perform the same function as an ordinance. Resolutions may include the following: establishing water and sewer rates\, charges for garbage collection and fees charged for municipal services\, establishing policies and guidelines\, and regulating the use and operation of municipal property (UCA 10-3-717 (1997)).",Retain permanently,Public,
28754,North Logan (Utah),Building permit files,2001 -,Numerical by permit number,"These records support the agency's function to issue permits to construct or alter a structure (North Logan City Code 9-203 (2014)). Records document contact information of petitioner and permit application approval. Information includes a brief project description\, contractor's contact information\, inspection reports\, and fee costs associated with the permit.",Permanent. Retain for 1 year(s),Public,
28737,Department of Transportation. Engineering & Operations. Region Four,Richfield office Right of Way project records,1920-,Numerical by project number,"These records support the agency's function to plan\, develop and maintain state transportation systems (Utah Code 72-1-201 (2013). These records document both the acquisition of property for the purpose of Right of Way (ROW) projects\, and the sale of surplus parcels of land after project completion. Records may include property descriptions\, appraisals\, and purchase offers\, as well as statements of compensation\, copies of contracts\, agent logs\, payment-closing statements\, maps\, and plats. The Right of Way plan sets and strip maps for this agency are also included.",Permanent. Retain for 25 year(s),Public,3.00 cubic feet
28854,Salt Lake City (Utah). Division of Planning and Zoning,Photographic slides,1959-1987,Roughly chronological by photograph date.,This series contains 35 mm slides taken by the planning division for use in presentations and to document projects and conditions in the city.,,Public,
28816,United States. Department of Justice,Utah Territory courts files,ca. 1858-1895.,Roughly chronological.,"This series contains a microfilm of files presumably in the National Archives. The files were maintained by the Justice Department and document the appointment of judges and management of the judiciary in the Territory of Utah. Documents in the series include correspondence\, citizen petitions\, published court opinions\, newspaper clippings\, and portions of case files.",Permanent. Retain until administrative need ends,Public,
28898,Department of Workforce Services,Administrative Services operational accounting records,1997-,Chronologically,"Operational accounting records document program payments\, purchase card reconciliations\, and other expenses and may include expense reports and journal entries.",Retain for 7 year(s),Public,
28887,Weber County (Utah). County Clerk,Voter registration records,1852-,"Chronologically by time period, thereunder alphabetical by voter surname.","These records support the agency's function to oversee voter registration activities and to retain a list of registered voters (Utah Code Section 20A-2-104(2)(a)(2015)). Records verify a subject's eligibility to vote by establishing citizenship\, age\, identity\, residency\, and authentic signature. Information about the registrant's political affiliation may also be included.",Retain permanently,Public,
28888,Salt Lake City (Utah). City Treasurer,Delinquent city taxes register,1870-1882.,"Chronological by date, thereunder alphabetical by surname.",,,Public,
28908,Department of Transportation. Office of Community Relations,Olympics Public Relations Records,ca. 2000-2002,,Records document the interactions between the agency and the Public in preparation for and during the 2002 Winter Olympics.,Permanent. Retain until administrative need ends,,
28927,Industrial Commission,Compensation case decisions,1942-1963,Chronological by hearing date.,This series contains transcripts of hearings before the Commission.,,Public,2.00 cubic feet
80714,Salt Lake City (Utah). Police Department,Commodity shipping information files,1983-,none,"These files were created to anticipate\, prevent\, or monitor possible criminal activity. They include crime patterns\, analyses of particular crimes\, crime reports\, information on potential problems and forecasts.",Retain for 2 year(s),Public,
80807,Board of Education. Office of Education. Services to the Visually Handicapped. Industries for the Blind,National Industries for the Blind (NIB) reports,1980-1992.,Chronological.,"These are quarterly reports\, based on daily and monthly reports\, prepared for the NIB\, a non-profit organization. The reports provide statistical data concerning the program and its participants. These reports include number of clients\, the number of hours worked and at what job\, wages paid\, and other characteristics of individuals participating in the program.",Permanent. Retain for 5 year(s),Public,
80911,Juab County (Utah). County Recorder,Official plat maps,1884-,"Numerical by township, range, section, plat",these are large maps of property in Juab County showing the ownership. They are updated annually. By statue (UCA 17-21-1) they are permanent and are open to the public.,Retain permanently,Public,
80962,Department of Health and Human Services. Office of Recovery Services,Medical collections case files,1975-,Alphabetical by client's name,"These records contain unique information in rough notes or drafts assembled or created and used to prepare or analyze other documents. The information adds proper understanding to the formulation and execution of policies\, decisions\, actions\, or responsibilities.",Retain for 10 year(s) after case is closed,Exempt,
80972,Salt Lake City (Utah). City Attorney,Legal opinions,1960-,Alphabetical by department or subject,These are copies of legal opinions rendered by the Attorney's Office to various city departments and to others in the course of city business. They are necessary to maintain consistency in opinions for related matters.,,,
80971,Salt Lake City (Utah). City Attorney,Claim petitions,1978-2019.,Numerical by petition number,"These are copies of petitions filed with Salt Lake City claiming specific damages were caused by city employees or equipment. These documents include correspondence\, copies of petitions\, and police reports if applicable.",Retain for 6 year(s),,
80974,Salt Lake City (Utah). City Attorney,Quarterly reports,1977-2019.,Chronological,"These are quarterly reports on the Governmental Immunity Expenditures. They are used to determine numbers of injury and damage claims paid each quarter. These report include date\, numbers of injury and damage claims\, number approved and denied\, and actual amount paid.",Retain for 20 year(s),,
81254,Vernal (Utah). Police Department,Criminal history files,1976-2016.,Alphabetical by name.,"These are complete histories of arrested individuals which provide complete name\, alias or nickname\, residence\, complete physical description\, date of arrest\, offense committed\, and occupation. It may also contain fingerprint cards and mug shots. Since the Bureau of Criminal Identification maintains the record copy of Criminal History Records until individual's death or seventy-five years\, an individual agency maintains one at its own discretion.",Retain for 75 year(s),Private,
81217,Department of Public Safety. Driver License Division. Records Bureau,Failure to appear/comply file,1985-,Alphabetical by court,"This is a notification of failure to comply with the terms of a citation or order of the court. It could include name\, address\, drivers license number\, violation\, date of violation\, location\, issuing agency\, name of court and name of judge\, citation number\, court docket number\, and signature of judge or court clerk\, as per the non-resident violator compact.",,Private,
81292,Department of Health and Human Services. Office of Recovery Services,Public welfare liens,1930-,Alphabetical by client's name,"This is a record of a notice of property liens and property lien releases filed in conjunction with a Social Service Client Case File. Assistance is given with the understanding that it is a loan and repayment will be required after the client's case is closed. When the property is signed over to the state\, a lien is used to collect payment. This usually occurs after support has been terminated or after the death of the client. This series includes Public Welfare Lien Agreement\, Certificate of Discharge\, Certificate of Amount of Assistance/Lien\, Assistance Record\, Family Record\, Face Sheet\, Application for Old Age Assistance\, Application for Public Assistance\, Affidavit\, Authorization to Furnish Information\, and Permission to Check,Banks.",Retain for 4 year(s) after resolution of issue,Private,
81348,Department of Financial Institutions,Holding companies registration files,1981-,Alphabetical by name,"All financial institution holding companies are required to register with the department. This is reviewed by the department for discrepancies\, improprieties\, and other problems. This is then used as a reference tool by the agency when they want information about the company. These files include name and address of company\, name and address of companies controlled by holding company\, percentage of control\, a certified copy of the company financial statement\, the names\, addresses\, and occupation of each registrant on the form\, a list of stockholders owning more than 5% of the company and an affidavit attesting to the correctness of the data.",Retain for 4 year(s),,
81342,Department of Financial Institutions,Depository institutions applications,1981-,Alphabetical by name of institution,"These are applications for doing business as a lender in the State of Utah. In order to do this\, the applicant must have the approval of the Department of Financial Institutions. The applications can be filled out by an individual wishing to buy a bank or a corporate entity. The department reviews the application for financial status and does a background check through the security division in Business Regulations\, the Attorney General's office\, and the FBI. These applications include articles of incorporation\, charters\, historical background of the individual(s) or corporation\, financial status of the corporation or individual(s)\, and correspondence. Application types include: branch banks; new banks; new owners or,owners who want to purchase more than 20% of the corporation's stock; credit unions; to change from one type of institution to another; and trust departments.",Retain for 4 year(s),Private,
81374,Department of Financial Institutions,Travel requests,1987-,none,,Retain for 3 year(s),Public,
81400,Department of Health. Bureau of Information Technology,Job production confirmation log file,1986-2006.,Chronological,"This is an index list of all data processing jobs produced by the bureau. It is produced in case there is a systems crash at the state data processing center. In that case\, the list can be used to recall a program from the tape library to bring it back onto the system.",Retain for 6 year(s),,
81344,Department of Financial Institutions,Depository institution statistical financial reports,1981-,Alphabetical by institution,"These financial reports are requested by the commissioner twice a year for all depository institutions in the State of Utah. These reports differ from the Call Reports in that they are not shared routinely outside the department with other agencies. Secondly\, these reports are not subject to public disclosure as Call Reports are. The examiners compare the reports to the regulatory requirements established by the department to determine the health of each depository institution. This record series includes earnings and dividends reports\, financial reports\, balance sheets\, data about classified loans\, and profit and loss statements.",Permanent. Retain for 4 year(s),Protected,
81360,Department of Financial Institutions,Fixed asset inventory list,1987-,none,,Retain for 2 year(s) after superseded,,
81371,Department of Financial Institutions,Surplus Property disposal records,1987-,none,,Retain for 1 year(s) after final action,,
81473,Bureau of Health Statistics,Commemorative bicentennial birth certificates,1975-1977.,Alphabetical by topic.,These are commemorative birth certificates created around the time that the American Revolution Bicentennial was celebrated.,,Exempt,
81418,Office of Vital Records and Statistics,Marriage license applications,1918-,numerical by county code number,"These records support the agency's function to document and certify the facts of marriages for residents of the state. These records are marriage licenses issued by county clerks to applicants\, and are used to produce statistical information and a statement of marriage (Utah Code 26-2-24 (1995)). Records include applications and an index and contain information about the parties involved\, the marriage event\, and the officiator.",Permanent. Retain for 3 year(s),Exempt,
81477,Bothwell (Utah),Town records,1941-1967.,none,"These files contain the records of the disincorporated town of Bothwell in Box Elder County. They were transferred to the county clerk in accordance with the provisions of UCA 10-2-701. They include town council minutes (1950-1967)\, revised ordinances (1941)\, general correspondence\, a ledger book\, various receipts and billings (1964-1967)\, and the official town seal.",,Public,
81439,Office of Vital Records and Statistics,Native American birth certificates index,1916-2015.,Alphabetical by name,"This is a finding aid to the birth certificates of Indians. The information includes name\, county of birth\, sex\, date of birth\, father's name\, mother's name\, and file number.",Retain permanently,Private,
81480,Office of Vital Records and Statistics,Wang documents file,1981-1989.,none,"These are hard copies of documents that were printed from the word processors. Some documents were printed so that the on-line document could be deleted. Others are duplicated on the system. This file includes tables\, job descriptions\, reports\, memoranda\, tabulations\, and document summary sheets.",Retain until administrative need ends,Public,
81441,Office of Vital Records and Statistics,Native American deaths index,1919-2015.,Alphabetical by name,"This is an index to Indian death certificates. The information includes name\, age\, county\, sex\, date of death\, and file number.",Retain permanently,Private,
81454,Snow College (Utah),Card catalog,undated,Alphabetical by surname,Filming of the library's card files.,Retain for 10 year(s),,
81496,Uintah County (Utah). County Recorder,Plat map books,1987-,Numerical by book and page number,"These are plat maps showing property ownership and property lines for real estate within the county. The county recorder ""shall prepare and keep present-ownership maps and plats drawn to a convenient scale\, which shall at all times show the record owners of each tract of land in the county\, together with a description of the tract"" (UCA 17-21-21 (1995)).",Retain permanently,Public,1 microfilm reel
81192,Labor Commission,Future payment files,1970-,Chronological,"These files document cases where an individual has been awarded compensation for injury or illness sustained at the work place but will not receive payment until a later date. When the diaried date is reached\, payment will be made\, or the date rescheduled due to an appeal. The checks may be disbursed as a lump sum or as payroll. At time of payment\, the file is moved to the lump sum files (series 80716) or to the payroll files (series 81181). In the event payment is to be made to the insurance carrier as a reimbursement\, the file is maintained until a notice for reimbursement is received. If this is the case\, the file is moved to the Insurance Carrier files (series 81271). This series includes a description of the injury and how it occurred\, medical,reports\, a request for hearing\, a hearing notice\, affidavits\, a summary of testimony heard at the hearing\, and administrator's notes.",,Public,
81273,Labor Commission,Reimbursement case files,1970-,Alphabetical by insurance carrier,"These files document reimbursements from the Second Injury Fund to an insurance carrier or employer after that source has made payments towards an industrial injury of an individual. Payment is made upon receipt of a request for reimbursement from the agency. Information includes a description of the injury\, medical reports\, a request for hearing\, hearing notices\, summaries of hearings\, affidavits\, administrator's notes\, the amount of payment\, compensation agreements\, an order for payment from the Labor Commission\, an order for reimbursement from the Second Injury fund\, and a request for reimbursement.",Retain for 20 year(s),Public,
81288,Department of Health and Human Services. Office of Recovery Services,Child support case files (Salt Lake Office),1975-2023.,Alphabetical by client surname,"These records document case history of persons from whom Recovery Services is attempting to collect money. Information may include divorce decree\, case log\, document referral\, computation of arrearages\, notice of payment due\, correspondence regarding the whereabouts of the obligor\, request for refund\, referral for duty of support and paternity action\, intake sheet\, client's responsibility\, affidavit\, assignment of collection of support payment\, cancelled checks\, transmittals\, court order revoking probation\, subpoena\, summons\, unable to locate return\, Attorney General referral for legal action to recover an overpayment\, check loss affidavit\, waiver of rights\, statement from receiver admitting overpayment\, referral to computer\, intake/locate\, attorney referral for secondary action\, close/suspend notice\, and a location worksheet summary. 45 CFR 205.50 (2004)\, prohibits disclosure of information about applicants and recipients of public assistance and child support services. Also\, 45 CFR,303.70 (2004)\, requires that information obtained from federal parent locater services is private.",Retain for 10 year(s) after case is closed,Private,
81341,Department of Financial Institutions,Board meeting minutes,1981-,Chronological,These are minutes recorded from meetings held by the Financial Institutions Board. Their responsibility ranges from approving the budget requests for the agency to acting as an advisory committee when drafting banking regulations. Included her are transcript records of what was said and who said it.,Permanent. Retain for 5 year(s),,
81349,Department of Financial Institutions,Issuer's application for registration to sell securities,1981-,Alphabetical by name,"The department in accordance with state law requires the registration of any person/corporation desiring to sell securities. These registrants must also provide information regarding the nature of the security to be sold and the financial condition of the seller. The information recorded includes date\, name and address of issuer\, type of institution\, contact person\, agent or underwriter\, transfer agent\, description of securities to be offered\, amount of commission to be paid\, number of shares authorized by articles of incorporation\, purpose of sale\, signature and title of applicant.",Retain for 3 year(s),Private,
81353,Department of Financial Institutions,Annual financial report,1987-,Chronological,,Retain for 5 year(s),,
81417,Office of Vital Records and Statistics,Induced termination of pregnancy physician reports,1974-,numerical by certificate number,"These records support the agency's function to document and preserve the facts of induced abortions for residents of the state (Utah Code 76-7-313 (2010)). These reports are submitted by the performing physician to verify the abortion's compliance with Utah Criminal Code and are used by the agency to compile statistics (Utah Code 76-7-305 (2010)). Records include information about the patient\, the pregnancy\, and the surgical procedure.",Permanent. Retain permanently or for 10 year(s),Exempt,5.00 cubic feet
81350,Department of Financial Institutions,Monthly reports of public funds in depository institutions,1981-,Chronological,"The department acts as staff to the state's money management committee. This committee is responsible for supervising the deposit of public funds in the state. These reports are used to monitor the institution in which the state's money is located. These reports include name of institution\, total percentage of funds\, insured funds held\, uninsured/uncollaterized public funds\, and unsecured public funds.",Retain for 1 year(s),Protected,
81369,Department of Financial Institutions,Records transfer sheets,1987-,none,Transfers to record center and Archives,Retain for 6 month(s) after final action,,
81381,Department of Health. Bureau of Information Technology,Tape restore request file,1986-2006.,none,"This is a record of requests to EDP to restore lost or damaged documents from backups. The information includes the type of request\, the person making the request\, the word processing document number\, the library and file number\, any additional instructions\, and the date the file was restored or retrieved.",Retain for 3 month(s),,
81412,Office of Vital Records and Statistics,Legitimation and paternity file,1984-,Alphabetical by name,"These records support the agency's function to document and certify the facts of births and family formation. These records document the parentage of a child who is legitimized by the marriage of his natural parents as determined by the agency\, or whose parentage has been determined by any court having jurisdiction (Utah Code 26-2-10(2008)). Information includes the parent's identifying information\, and the child's original and supplementary birth certificates. Information may also include the affidavit for voluntary declaration of paternity\, the court determination of paternity\, or a copy of the parents' marriage certificate. Index is included.",Permanent. Retain for 100 year(s),Exempt,
81357,Department of Financial Institutions,Budget workpapers,1987-,none,,Retain for 1 year(s),,
81368,Department of Financial Institutions,Records retention schedule,1987-,none,Financial Institutions retention schedule,Retain until superseded,,
81399,Department of Health. Bureau of Information Technology,Records disposition files,undated.,none,,Permanent. Retain for 1 year(s) after disposition of asset,,
81422,Office of Vital Records and Statistics,Court ordered delayed birth certificates index,1973-2015.,"Chronological by year of sealed file, thereunder alphabetical by last name.","This is a finding aid to enable the staff to locate and access delayed birth certificates where the delay in registration has been ordered by the court (primarily in conjunction with adoptions) . The information includes the name of the child\, the names of the adoptive parents\, the child's place of birth\, the date of birth\, the certificate file number\, and the adoption file number.",Permanent. Retain for 1 year(s),Private,
81468,Bureau of Vital Records,Health Statistics Advisory Committee meeting minutes,1976-1996.,none,"These are the minutes of the advisory committee. The purposes of the committee include serving as a forum for data users and providers in Utah to discuss all aspects of health data systems; recommending policies relating to collection\, maintenance\, processing\, use\, and distribution of health statistics; recommending the development of data systems; recommending evaluation research in measuring availability and use of medical resources\, community health status\, and health program evaluations; and helping ensure cooperative efforts in the collection of health statistics between the bureau and other agencies. The information recorded includes the date and time of the meeting\, the meeting place\, the topics discussed\, the members,present\, and any decisions reached.",Permanent. Retain for 3 year(s),,
81471,Utah Tech University (Utah),Student records,1911-,Chronological thereunder alphabetical,"Files containing official documentation listing student's courses\, grades\, credits earned\, and status achieved. Often referred to as a transcript.",Retain permanently,Private,
81489,Office of Vital Records and Statistics,Certified record and research requests,1982-,Chronological,"These records support the agency's function to document\, preserve\, certify\, and appropriately provide access to the facts of births\, deaths\, and family formation for residents of the state (Utah Code 26-2-22(4) (2012)). These records document Internet\, postal\, or in-person requests for a certified copy of a vital record\, researched statistical data\, or for searches of paternity\, and the agency's response to each request. Records may include information about the requester and their relationship with the certificate holder\, fee payments\, actions taken\, and certificates returned as undeliverable mail.",Retain for 6 month(s),Public,
81500,Uintah County (Utah). County Recorder,Cemetery abstracts,i 1880-,Alphabetical by area name,These volumes record the ownership of cemetery plots.,Retain permanently,Public,
81545,Snow College (Utah),Student financial aid case files,1959-,"Chronological, thereunder alphabetical","These records are used to determine if a student is eligible to receive student financial aid\, such as Pell Grants\, student loans\, and so forth. Title IV of the Higher Education Act of 1965\, states what information a student must provide in order for eligibility to be determined. These files include tax information\, Financial Aid Application\, Financial Aid Form (FAF)\, Verification Worksheet\, awards\, no default/no refund due Certification\, Anti-drug Abuse Act Certification\, Release Statement\, School Certification\, work study information\, and so forth.",Retain for 30 year(s),Private,
81554,Department of Health and Human Services. Community Health and Well-Being. Division of Population Health.,Data collection form,1978-,Chronological,"This is an internal management form used by the division to keep track of the work flow in the division so that staff resources can be efficiently allocated. This is the raw data used to compile workload reports. This includes the report month\, the specimen type\, and the number of specimens reported out and examinations performed by day and type.",Retain for 3 year(s),,
81546,Department of Health and Human Services. Community Health and Well-Being. Division of Population Health.,Telephone call record,1985-,none,"This is a record of long distance telephone calls made by division personnel. The record is reviewed by the Management Services Coordinator to verify the calls before payment is authorized. This is a management tool for controlling costs. The information includes the date\, the number called\, the length of the call\, and the cost.",Retain for 1 year(s),,
81555,Department of Health and Human Services. Community Health and Well-Being. Division of Population Health.,Workload reports,1975-,Chronological,"These are the annual workload reports compiled from the data collection form. This is used by division management to keep track of the quantity of work in the division and to identify long-term trends. This includes the report period\, the type of specimen\, and the number reported out and examined by each type of specimen.",Retain for 15 year(s),,
81550,Department of Health and Human Services. Community Health and Well-Being. Division of Population Health.,Receipt books,1983-,Numerical by receipt number,"These are receipts for payments received for the various services offered by the lab. The information includes the payment date\, the payer's name and address\, the reason for payment\, and the amount and means of payment.",Retain for 3 year(s),Public,
81698,"Department of Natural Resources. Division of Oil, Gas, and Mining. Coal Regulation",Legal agreement files,1982-,Numerical by mine number,"The Utah Coal Program regulates the surface effects of coal mines and ensures reclamation as required under 30 CFR Part 800.11 and under UCA 40-10-15. The Division grants permits for all surface coal mining and ensures reclamation by requiring bonds for the performance of necessary reclamation activities. The amount of bonds is sufficient to assure completion of reclamation if the work were to be performed by the division. This series includes permits\, records of bonds\, insurance\, and reclamation agreements.",Permanent. Retain for 30 year(s) after superseded,Protected,
81735,Department of Transportation. Project Development. Right of Way. Permits Office,Encroachment location log,1967-2013.,Chronological,"This log functions as an index to the encroachment permits issued by the district\, which allow the excavation or blocking of traffic on state roads. As large blocks of permits are given to utility companies to use over time\, it is critical that a log be maintained to account for each permit used. The information includes permit number\, address of the excavation\, and the month and year.",Retain for 25 year(s),,
81728,Department of Health and Human Services. Division of Child and Family Services,Substantiated and unsubstantiated child abuse and neglect reports,1979-1995.,Alphabetical by client surname,"This record series is a case file of reported damage or threatened damage to the physical or emotional health and welfare of a child through neglect or abuse and includes causing non-accidental physical or mental injury\, incest\, sexual abuse\, sexual exploitation\, molestation\, or repeated negligent treatment or maltreatment. Investigations are required upon receipt of a report in an effort to protect the best interest of the children\, offer protective services to prevent harm to the children\, stabilize the home environment\, and preserve family life when possible. Information from Abuse and Neglect Report 741 is put into the Central Register (which is an automated data record on the agencies local data system established by UCA 78-3b-12). Beginning in 1993 these files contain both unsubstantiated and substantiated abuse claims.,series includes the Child Abuse/Neglect Report (Form 741)\, a narration for services\, a listing of the type of services\, a rehabilitative treatment plan\, and all other data collected as a result of an investigation.",Retain for 100 year(s) after case is closed,Controlled,
81738,Box Elder County (Utah). County Clerk,Selective Service card file and index,1941-1945.,Alphabetical by surname,"This card files serves as a record of all Box Elder residents serving in the military during World War II. Each card contains the name; local selective service number; rank; serial number; branch of service; whether enlisted\, inducted\, or commissioned; date of termination of service; date of birth; place of birth; name of parents; name and address of next of kin; marital status; name of spouse; and a record of service in World War II. The files also include a paper listing of all cards providing name\, branch of service\, and home town.",,Public,
81744,University of Utah (Utah),Receiving copies of purchase orders,1984-,Numerical by purchase order number,These are copies of records which document the sale of goods and services to the University. These records include description and cost of the item being purchased.,Retain for 2 year(s),,
81755,Salt Lake City (Utah). Fire Department,Activities monthly summary report,1982-2019.,Chronological,These are monthly reports compiled by the Fire Prevention Bureau to summarize the activities of the Fire Department. They are used to provide information to the general public and the news media and to compile annual reports. These reports include month and year to date statistics of number of fires; injuries; casualties; dollar loss; fire education classes held and attendance; number of yearly inspections completed; breakdown of causes of fires; undetermined cause of fires by date; owner/occupant name; and dollar loss.,Retain for 3 year(s),,
81359,Department of Financial Institutions,Expenditure adjustments,1987-,none,,Retain for 2 year(s),,
81380,Labor Commission,Office files card index,1970-,Alphabetical by type of payment,"These are 5""x 7"" index cards grouped according to type of payment.They document each individual currently receiving payment or who has ever received payment from the Second Injury Fund. They are used to locate an individual's file.",Retain permanently,Private,
81408,Office of Vital Records and Statistics,Purchase requisitions,1979-,Chronological,"These records support the agency's administrative function to account for purchasing of equipment and supplies. Records document the initial request\, the approval or denial of the request\, and any purchases made.",Retain for 7 year(s),Public,
81416,Office of Vital Records and Statistics,Search of registry of acknowledgment of paternity by father application,1985-2015.,Chronological,"This is a record of requests submitted by attorneys for searches of paternity. The bureau researches the request and either sends a copy of an Acknowledgment of Paternity by Father or a Certificate of Search. Fees are collected for this activity. The information includes the child's name\, sex\, date of birth\, and place of birth; the name and address of the agency the applicant represents.",Retain for 6 month(s),Private,
81456,Department of Transportation. Planning & Investment. Technology & Innovation. Maintenance and Facility Management Division,Lease receipts,1982-,Alphabetical by surname,"These records document receipts for any property or mobile homes that are leased to Utah Highway Patrol troopers and their families stationed throughout the state. Information includes lease and rental agreements\, rules of the park\, deposit receipts\, and copies of checks.",Retain for 3 year(s) after separation,Public,
81485,Office of Vital Records and Statistics,Comcheck files,1986-2015.,Chronological,"Comcheck is a private vendor which has a contract with the bureau that permits individuals to request copies of vital records and pay the fees for those records over the telephone. These records are subject to audit. The information includes the requestor's name\, the credit card number\, the credit card expiration date\, the name of the certificate holder\, the date and county of birth\, the parents' names\, the relationship between the caller and certificate holder\, the mailing address\, the type of mail service\, and the amount of fees.",Retain for 3 year(s),Public,
81478,Office of Vital Records and Statistics,Data table files,1973-,Alphabetical by subject,"These are statistical and data tables used by the bureau for vital statistics calculations. These files include tables for census\, life expectancy\, abortion\, birth (including fertility rates\, out-of wedlock births\, pregnancy rates\, and births and deaths by mother's age and residence)\, death (including death due to cancer\, suicides\, and infant death)\, Emergency Medical Services\, marriage and divorce\, morbidity\, and nursing home data.",Retain until superseded,Public,
81426,Office of Vital Records and Statistics,Adoptions index,1938-2015.,none,"This is an index to the adoption files used to access the files. The information includes the code number\, date of filing and the child's previous and new surname.",Retain permanently,Exempt,
81452,Office of Vital Records and Statistics,Court-ordered-delayed death certificate,1973-,Chronological.,"These records support the agency's function to document and certify the facts of deaths for the legal purposes of the state's citizens. Records contain orders arising from a court action judicially establishing the fact\, time\, and place of a death which is not registered\, or for which a certified copy of the death certificate cannot be obtained. Records include information about the deceased\, the cause of death\, disposition of remains\, and related information; includes an index.",Permanent. Retain for 50 year(s),Exempt,
81484,Bureau of Vital Records,Technical reports file,1976-1998.,Chronological,These are statistical studies conducted by staff members regarding different areas of vital statistics analysis. They are maintained by the bureau as reference tools and to form the basis for later studies.,Permanent. Retain until administrative need ends,,
81487,Office of Vital Records and Statistics,Center for health statistics correspondence file,1981-,Alphanumerical by category,This is a duplicate copy of correspondence kept by the section of the bureau that works with health statistics. This is a short-term convenience copy.,Retain for 1 year(s),Public,
81507,Utah County (Utah). County Recorder,Official records,i 1926-,"Numerical by entry number, thereunder chronological","These are copies of all official records recorded with the county recorder including deeds\, mortgages\, mining records\, military discharges\, etc. Upon payment of fees for the same\, the recorder must record in the ""Official record' book all papers\, documents\, records\, and other writings required or permitted by law to be recorded. In some counties all recorded instruments are compiled together as part of the ""Official records""\, while others compile each type of instrument separately (See Deed records\, Mortgage records\, Mining records\, Water records\, etc.)",Retain permanently,Public,1 microfilm reel
81538,Labor Commission,Payroll automated system reports,1950-,Alphabetical by surname,"This automated data system keeps a record of all individuals having received or currently receiving payroll funds from the Second Injury Fund. Every four weeks the payroll report is generated listing the names of individuals being paid and the amount paid. A copy of the report is sent to State Finance for the checks to be issued. Information includes the name of the individual\, the vendor number\, the weekly amount of payment\, the amount paid to date\, the date to which payments will,be made\, and all other types of payments made in the name of a particular applicant (such as payments to insurance carriers\, etc.). Information also includes insurance carrier payments\, the name of the carriers\, the payments to carriers each month\, the amount of payment\, the vendor numbers\, and the name of applicant for whom payment was made. Information relating to medical panel payments includes the name of the doctor or clinic being paid each month\, vendor numbers\, the amount paid\, and the name of the applicant for whom payment was made.",Retain for 10 year(s),Private,
81552,Department of Health and Human Services. Community Health and Well-Being. Division of Population Health.,Collection transmittal advice,1983-,Chronological,"This is the form used to transmit checks and cash received by the division to the Division of Finance. The information includes th division\, the date payment was received\, the receipt number\, the check number\, the low organization number\, the cash code\, the name of the payor\, the amount and means of payment\, and the reason for the payment.",Retain for 3 year(s),,
81536,Department of Health. Division of Medicaid and Health Financing. Bureau of Financial Services,Correspondence file,1980-2014.,Alphanumerical by unit,"This is a file of all the correspondence generated by the bureau. It includes correspondence and internal memoranda to other bureaus and divisions in the department\, to department management\, to other state agencies\, to the general public\, and to federal agencies.",,Private,
81558,Department of Health and Human Services. Community Health and Well-Being. Division of Population Health.,Laboratory personnel proficiency testing results,1986-,Alphabetical by name,"This is the result of proficiency tests given to personnel in certified laboratories to ensure that tests they conduct give accurate results. This is required by 42 CFR 74.40 and 42 CFR 405.1310. The information includes the individual's name\, job title\, work experience\, education background\, employer\, and the test results.",Retain for 3 year(s),Private,
81559,Department of Health and Human Services. Community Health and Well-Being. Division of Population Health.,Laboratory personnel qualification appraisal files,1970-,Alphabetical by name,"These are the records of qualifications of individuals employed in a clinical laboratory as a director\, general supervisor\, technical supervisor\, technologist\, cytotechnologist\, cytotechnologist supervisor\, or technician. This is used to ensure that laboratories are staffed by qualified people. This is required by 42 CFR 74.52\, 42 CFR 405 Subpart M\, and 21 CFR 600.10. The information in these files includes the individual's name\, address\, employer\, job title\, education background\, clinical laboratory training\, license certification\, clinical laboratory experience\, dates examinations were passed\, and the employer's identification number.",Retain until superseded or for 0,Private,
81557,Department of Health and Human Services. Community Health and Well-Being. Division of Population Health.,Clinical laboratory files,1986-,Alphabetical by laboratory,"This is the file of laboratories that test for biological\, microbiological\, serological\, chemical\, immunohematological\, biophysical\, cytological\, and/or pathological materials in the state. Oversight of these laboratories is required by the Clinical Laboratories Improvement Act of 1967 (42 USC 263a) and by Medicare regulations. See 42 CFR 74\, 42 CFR 405 Subpart M\, and 21 CFR 600 Subpart C. These files includes Clinical Laboratory Survey Report\, Medicare/Medicaid Certification and Transmittal\, Statement of Deficiencies and Plan of Correction\, Blood Bank Inspection Checklist and Report\, Medicare/Medicaid Hospital Survey Report\, Specimens Received Per Year\, Laboratory Personnel Report\, Licensure Recommendation-CLIA Laboratory\,,Summary of Deficiencies not Corrected\, Post-Certification Revisit Report\, Clinical Laboratory Survey Report\, copy of license or certification\, proficiency test results\, correspondence\, and Suggestions for Laboratory Improvement. Information includes the name and address of the lab; the Clinical Laboratories Improvement Act code number; the Medicare identification number; the type of tests performed by the lab; the names and titles of all personnel functioning as director\, supervisor\, technologist\, or cytotechnologist; the date of the survey; the names and titles of the surveyors; and the items that were inspected and the results of the inspection.",Retain for 3 year(s),,
81566,Department of Health and Human Services. Community Health and Well-Being. Division of Population Health.,Clinical laboratory proficiency testing results,1983-,Alphabetical by lab name,"These are the results of tests conducted to determine the quality of the work performed by the laboratory as a whole. This is required by both the Clinical Laboratories Improvement Act of 1967 (42 USCA 263a) and by Medicare regulations. See 21 CFR 600.11 and 42 CFR 405.1904(b). This includes Intra-state Blood Alcohol Proficiency Testing\, Bacteriology Proficiency Testing Test Results\, Syphilis Serology Test Results\, Blood Alcohol Check List\, and Immunology Check List. Information includes the name and address of the laboratory\, the name of the laboratory director and technologist\, the date of the test\, the method used\, the date reported\, the type of test conducted\, and the test results.",Retain for 3 year(s),,
81748,University of Utah (Utah). Medical Center,Hospital personnel time cards,1981-,"chronological, thereunder alphabetical","These cards document hours worked by individuals employed by the University Medical Center. These cards include employee name\, department name\, hours worked\, and time periods.",Retain for 2 year(s),Private,
81729,Department of Health and Human Services. Division of Child and Family Services,Unsubstantiated child abuse and neglect case files,1979-1995.,Alphabetical by client surname,"This record series is an report of alleged damage or threatened damage to the physical or emotional health and welfare of a child through neglect or abuse and includes causing non-accidental physical or mental injury\, incest\, sexual abuse\, sexual exploitation\, molestation\, or repeated negligent treatment or maltreatment. Investigations are required upon receipt of an alleged report in an effort to protect the best interest of the children\, offer protective services to prevent harm to the children\, stabilize the home environment\, and preserve family life when possible. Information from the Child Abuse and Neglect Form 741 is input into the Central Register (this is an automated data record on the agencies local data system established by UC,78-3b-12). This series includes the Child Abuse/Neglect Form 741\, and all data collected as a result of an investigation.",Retain for 100 year(s) after case is closed,Controlled,
81731,Department of Transportation. Office of the Executive Director,Executive Director's records,1978-2013.,Alphabetical by subject thereunder chronological,"These are files documenting policy and program decisions\, congressional delegation issues\, and other critical administrative functions of the Executive Director's office. These files include policy and program case files\, correspondence\, meeting agendas and minutes\, and materials associated with the Director's involvment with organizations such as the American Association of State Highway and Transportation Officials (AASHTO) and the Western Association of State Highways and Transportation Officials (WASHTO).",Permanent. Retain for 7 year(s),Public,11.00 cubic feet
81756,Salt Lake City (Utah). Fire Department,Utah Emergency Medical Services incident report,1974-2018.,Numerical by assigned number in calendar year,"These report forms contain both statistical and patient information on all emergency medical service calls received by the fire department. The report is required by law (UCA 26-8-5) and a copy is submitted to the Bureau of Emergency Medical Services (Dept. of Health) for auditing compliance. This form serves as the medical chart for all patients treated by the department's paramedics. These forms include report number; incident location; patient name; address; unit location on dispatch; cause of injury; run number; date; time; patient age; sex; chief complaint; description of problem; past history; medication history; allergies; odometer reading; physiological status (pulse\, blood pressure\, respiratory\, skin\, neurological;,Glasgow coma scale\, results); medications administered; time and dosage; actions taken; type of EMS response; medical control; type of treatment; and related activity.",Retain for 25 year(s),,
81812,Department of Health. Office of Finance,Purchase requisition files,1985-,Numerical by purchase order number,This is a request for purchase of materials or services.,Retain for 5 year(s),,
81808,Department of Health. Office of Finance,Letter of credit file,1985-,numerical by letter of credit number,"This is an instrument certified by the federal government that permits the Health Department to draw funds for medicaid payments for immediate disbursement. This file includes the letter of credit number\, the agency station symbol\, the effective date\, the payee\, the amount authorized\, the time designation of the letter of credit\, the prior authorization\, the amount of change\, the date the letter of credit is certified\, and the name and signature of the certifying official.",Retain for 3 year(s),,
81818,Department of Health. Office of Finance,Monthly reconciliation report file for in-state travel,1985-,Chronological,"This is an accounting record used to balance the department's travel account. This record includes amounts of bank statement balance\, deposits in transit\, checks outstanding\, balance per check book\, travel advances outstanding\, other reconciling items\, and the fund total; and the signatures of the fund custodian and the financial manager.",Retain for 5 year(s),,
81827,Department of Health. Office of Finance,Expenditure adjustment requests,1986-,none,"These are forms created by the bureau and sent to the Division of Finance to correct errors on warrant requests and interdepartmental transfers. The forms include division number\, department number\, date\, organizations debited and credited\, the low organizational number\, the activity code\, the amount involved\, an explanation of the transaction\, and an authorizing signature.",Retain for 5 year(s),,
81847,Department of Health. Office of Finance,Grant files,1977-,"By division, then by date, then alphabetical by grant.","These records show federal grants received by the department. Records include; grant applications\, notice of award\, federal financial report (SF-425)\, budget expenditures\, federal 272 reports\, cost allocation plans\, indirect rate agreements\, and communications with federal partners.",Retain for 7 year(s) after completion of publication or report,,
81821,Department of Health. Office of Finance,Travel authorization and reimbursement request files,1980-,Chronological,"This is an authorization to travel. It is used as a verifying document that the individual submitting a travel voucher was authorized to travel and allows Finance to pay him. This document includes an estimation of the trip cost\, the destination\, the dates of the trip\, the employee's name\, the employee's division and department\, an authorizing signature\, the low organization number\, and the reason for the travel.",Retain for 5 year(s),Public,
81856,Department of Health. Office of Finance,Work program funding worksheets,1985-,Chronological,"These are data entry forms and source documents sent to the Division of Finance and used by them to establish and revise the department's budget in the accounting system. This series includes Annual Work Program Estimated Revenue Revision\, Staffing Plan\, and Work Program Expenditure Revision. Information includes a breakdown of expenditures and income by category and month and the amount of changes to the figures. The file also includes personal information on employees such as their job position\, name\, social security number\, grade and step\, and salary.",Retain for 1 year(s),Public,
81863,Department of Health. Office of Finance,Employee work schedule and time record,1986-,Chronological,"This is a record of hours worked daily by FLSA non-exempt employees. It is used to ensure that these employees either do not work overtime or are compensated for overtime work. It includes employee's name\, title and grade\, the pay period\, and the hours worked.",Retain for 4 year(s),Public,
81908,Department of Health. Bureau of Health Promotion,Minutes,1978-,Chronological,"This series includes the meeting date\, the persons present\, and the issues discussed.",Permanent. Retain for 2 year(s),Public,
81910,Department of Health. Bureau of Health Promotion,Pre-athletic health examination and consent file,1985-,alphabetical by school district,"This is a record of parental consent for students to participate in interscholastic athletic programs. This file includes student application\, parental consent\, and physician examination results. The information includes the student's name\, grade\, date of birth\, and school district; the athlete's health history; the name and address of the physician giving the examination; the results of the physical exam; and the signed consent of the parent.",Retain for 1 year(s),Private,
81930,Department of Health. Bureau of Health Promotion,Dental notification file,undated,none,"This is used to identify individuals who are scheduled for dental treatment and to prepare the notification letters. The information includes the district and county\, the recipient's name\, address\, and identification number. This is a file of automated data system\, file key: EPSDT.",Retain for 7 day(s),Private,
81940,Department of Health. Bureau of Health Promotion,Dental prior authorization log,1986-,Chronological,"This is a log of prior authorizations that have been sent to the utilization review panel for approval or denial. It is used to control the movement of the files and as an index. This log includes the batch number\, the dates the files were sent to and received from the panel\, the client's name\, the document number\, and whether the claim was processed or denied.",Retain for 2 year(s),Public,
81912,Department of Health. Bureau of Health Promotion,Migrant clinic program case files,1981-,Alphabetical by geographical area,"These are the files of a federally funded program designed to provide health services to migrant workers and their families. The bureau gives children physical examinations and recommends needed treatment. However\, the bureau does not provide that treatment. The information in these files includes the child's name\, address\, date of birth\, sex\, race\, and home address; the parents' names and occupation; the name of the family doctor and dentist; the child's medical history and record of immunizations; and the results of the physical examination.",Retain for 10 year(s),Private,
81923,Department of Health. Bureau of Health Promotion,Child health evaluation and care reminder letters mailing log,1986-,Chronological,"This log documents the mailing of letters to clients for notification of their eligibility to participate in this program. The client is advised to make an appointment\, as well. _,Included are patient name and address; local health department name; and mailing date of notice.",Retain for 2 year(s),Private,
81934,Department of Health. Bureau of Health Promotion,"Early and periodic screening, diagnosis, and treatment statistical summary report",1986-,Chronological,"This is a summary report by district and county of the status of the claims and recipients in the program. This report includes the number of screening claims read during the month by total claims paid\, denied\, and the total; the reimbursement amounts by total\, under six years of age\, and between six and twenty-one years old; the number of recipients with specified conditions such as vision or respiratory by total\, by number under six years old\, and by ages six to twenty-one; the number of recipients screened but not referred for diagnosis or treatment during the month by total\, by number under six years old\, and by ages six to twenty-one; the number of recipients referred for diagnosis or treatment during the month by total\, by number under six years,old and by number between six and twenty-one years old; a summary of EPSDT status by total\, ages six and under\, and ages six to twenty-one; and the number of recipients not currently eligible but still being tracked by total\, ages under six\, and six to twenty-one. This is a report of automated data system\, file key: EPSDT.",Retain for 4 year(s),Private,
81862,Department of Health. Office of Finance,Travel monitoring report,1985-,Chronological,"These are summary reports issued from Morris Travel and Murdock Travel used to monitor the travel costs of state employees. These reports include the employee name\, destination\, routing\, accommodations\, and cost.",Retain for 5 year(s),Public,
81915,Department of Health. Bureau of Health Promotion,Infant development program referral files,1986-,Alphabetical by name,"This is a record of children referred to the program. This is used by the staff as a follow-up to ensure that the children referred actually enter the program. This series includes the child's name and date of birth\, the parents' names and address\, the telephone number\, the name and telephone number of the person making the referral\, the nature of the problem\, and the disposition of the referral.",Retain for 1 year(s),Private,
81928,Department of Health. Bureau of Health Promotion,Screening notification file,undated,none,"This is used to identify individuals who are scheduled for screening and to prepare the notification letters. The information includes the district and county\, the recipient's name\, address\, and identification number. This is a file of automated data system\, file key: EPSDT.",Retain for 7 day(s),Private,
81937,Department of Health. Bureau of Health Promotion,Dental health local health district quarterly reports,1983-,none,"These are reports submitted by local health districts to show their activities in the field of dental health. This is used by the bureau to consult with the local departments concerning their programs and to prepare an annual report to be submitted to the Association of State and Territorial Health Officials. The association then publishes a national annual report. These reports include the district name\, the report date\, the director's name\, the number and type of programs for education and prevention held and the number of persons attending\, the number of areas fluoridating water\, the names of communities fluoridating water and the number of people served\, and the number of dentists assisted in placement.",Retain for 2 year(s),,
81942,Department of Health. Bureau of Health Promotion,Dental health fluoride levels in community water systems reports,1981-,Chronological,"These are computer generated reports received from the bureau of Drinking Water/Sanitation showing the fluoride levels in community water systems. This is used by the bureau to recommend fluoride additives where the levels are low. The information includes the system name\, the water source\, the type of source\, and the fluoride level.",Retain until superseded,,
81961,Department of Health. Bureau of Health Promotion,Maternal and infant health dental program log,1983-,Chronological,"This is a list of patients who have qualified for the program. It is used as a quick reference and to verify case numbers and program activities. The information includes the patient's name\, the case number\, the doctor's name\, the date the baby is due\, the date eligibility ends\, and the date the case was referred to the doctor.",Retain for 1 year(s),Private,
81949,Department of Health. Bureau of Health Promotion,Dental health policies and procedures manual,undated,none,,Permanent. Retain until administrative need ends,,
81959,Department of Health. Bureau of Health Promotion,Dental health school fluoride mouth rinse participation report,1980-,alphabetical by school district,"This is an annual report concerning school participation in the flouride mouthrinse program. It breaks out information from the school flouride annual report. This report includes the health district\, and a breakdown by the number of schools per district that are using rinse and tablets\, rinse only\, or tablets only.",Retain for 10 year(s),,
82053,Department of Health. Division of Family Services. Bureau of Management Services,Grant and program annual reports,1979-1989.,Chronological,"These are reports prepared annually to summarize the activity of a grant or program and the results of its operations. It is also used as a reference for future grant applications. These reports include the grant title and number\, the description of the project\, the amount of funding\, the project duration\, and a program narrative.",Permanent. Retain for 10 year(s),,
82075,Department of Health and Human Services. Division of Substance Use and Mental Health. State Hospital,Infection control reports,1985-,"Alphabetical by unit, thereunder chronological","This is a record of the infection control forms used as a cross referencing tool to assure the proper antibiotic usage and resolution of infection by the unit nurse. This series is used to ensure that the proper reporting procedures are followed\, establish trends\, provide research for the improvement of patient care\, and prepare the Quality Assurance Report. When a problem is found to be ongoing\, the findings are taken to infection control committee for conclusions\, recommendations\, and action. This series includes the number of infections treated each month\, type of infection\, unit where incident is occurring\, infections treated without a culture\, type of culture taken\, the date\, results\, treatment ordered\, patient's name\, number of normal,cultures\, related notes\, and signature of the physician and or nurse.",Retain for 5 year(s),Private,
82050,Department of Health and Human Services. Division of Substance Use and Mental Health. State Hospital,Patient trust accounts,1983-,"Alphabetical by name, thereunder numerical by social security number","This is a record of the amount of money received from the Social Security Administration by the hospital on behalf of the patient. The amount is noted when it comes into the office. The money is distributed to the patient by the unit supervisor. Notations are made in a log book of the items that were purchased for or by the patient. The business office does a weekly printout of this record for easy access and reference. This series includes the unit name\, balance in the patient's account\, and the patient's social security number.",Retain for 10 year(s),Private,
82027,Department of Health and Human Services. Division of Substance Use and Mental Health. State Hospital,Unit orientation/training files,1986-,alphabetical by employee's name,This series contains worksheets used by the supervisor on a work unit to document employee completion of required training. Content includes a variety of topics and procedures that address care and treatment of the mentally ill. This record is used as an indicator of successful training and notes areas of weakness in which more training may be needed. These documents are maintained by the supervisor.,Retain until separation,Private,
82078,Department of Health and Human Services. Division of Substance Use and Mental Health. State Hospital,Sterilization record,1987-,chronological,"This is a record of all items that have been sterilized at the hospital. Control strips are enclosed with each batch of items. When a test strip does not register in the pass area\, then the items are resterilized. An autoclave Recording Instrument chart is used on the outside of the machine to ensure that the proper temperature was met during the process. The biological test strips are used to document the kill rate of bacteria. When live bacteria are noted to be present\, then the strips are sent to the lab to test for a growth rate seven days after the test was completed. All parts of this series are used to prove that the machine is operating under proper standards. This series includes the temperature\, time of the batch\, pressure,reached\, and type of sterilization used.",Retain for 5 year(s),Public,
82059,Department of Health and Human Services. Division of Substance Use and Mental Health. State Hospital,Diet card files,1984-,Alphabetical by patient surname,"This is a record of the patient's diet kept near the serving area. The server can refer to this record as needed in order to give the patient the proper diet. This series is updated as needed. It includes the patient name\, diet ordered and the unit.",Retain until superseded or for 0,Controlled,
81499,Uintah County (Utah). County Recorder,Abstract records,1880-,Numerical by section/township/range,these large books provide the history of land ownership in Uintah County. They record change of ownership. By statute they are permanent and public (UCA 17-21-1).,Retain permanently,Public,
81541,Department of Health. Division of Medicaid and Health Financing. Bureau of Financial Services,Inventory lists,1983-,Alphabetical by bureau,This is a record of the capital equipment in the division.,Retain for 2 year(s),,
81501,Uintah County (Utah). County Recorder,Powers of attorney books,1900-,Numerical by book and page,"These alphabetical indexes are used to access information concerning the granting of powers of attorney located within the official records. They include ""the date and time of recording\, the book\, the page\, and entry date (UCA 17-21-6(1)(h)(2011)).",Retain permanently,Public,
81535,Snow College (Utah),Correspondence,none,Chronological,"Business-related correspondence that is routine or transitory in nature and does not offer unique information about agency functions or programs. These records include acknowledgment files and most day-to-day office and housekeeping correspondence. These records may originate on paper\, electronic mail\, or other media. This correspondence is filed separately from program and project case files.",Retain until administrative need ends,Public,
81549,Department of Health and Human Services. Community Health and Well-Being. Division of Population Health.,Payroll information report,1980-,Chronological,"This is a report generated by the division for payroll purposes of those individuals whose work week fell outside the normal forty hour parameters. This is used by personnel to generate accurate pay checks. The information includes the organization name and code numbers\, the names of the employees\, the amount of payroll advance pay back\, the employee's social security number and grade\, for hourly employees the hourly rate and the hours worked\, the amount of leave without pay claimed\, and the period of the report.",Retain for 1 year(s),Public,
81534,Utah Tech University (Utah),Financial records,1915-,Chronological,"This series contains financial records from the Dixie College Controller's office. Some of the records in this series are miscellaneous payroll registers by month. The registers show total pay\, FICA\, and other deduction totals. This series also contains bookstore revenue and expense ledgers.",Retain for 3 year(s),,
81547,Snow College (Utah),Higher education,none,Alphabetical by surname,,,,
81553,Department of Health and Human Services. Community Health and Well-Being. Division of Population Health.,Annual work program staffing plan,1985-,Chronological,"This is a report documenting the real costs to the agency for employees on cost to date\, projected\, and budget figures. The information includes the employee's name\, grade\, and step; the amount budgeted for benefits and for salary; the year to date cost; the projected cost; and the amount that the actual cost exceeded or fell short of the projections.",Retain for 6 month(s),Private,
81695,"Department of Natural Resources. Division of Oil, Gas, and Mining. Coal Regulation",Coal mine files,1975-,"Numerical by mine number then under, chronological by date","The Utah Coal Program regulates the surface effects of coal mines and ensures reclamation as required under the Surface Mining Control and Reclamation Act of 1977 and UCA 40-10\, et seq. This series includes permit application information\, records of the review process of the permit application\, records of inspections of mining operations and the results\, and all other information relating to the monitoring of coal mining activities.",Permanent. Retain for 55 year(s),Public,
81706,Department of Human Services,Grant files,2009-,Chronological thereunder alphabetical by grant name.,"These records are grants applied for\, received and/or administered by the department. Information may include correspondence\, awards\, and monitoring reports.",Retain for 3 year(s),Public,
81747,University of Utah (Utah). Medical Center,"Hospital supply, processing, and distribution/operating room patient charges records",1983-,"Alphabetical by name, thereunder chronological","These records list charges for operating room supplies. These include itemized receipts of charges\, and patient medical information including address\, and name.",Retain for 3 year(s),Private,
81691,"Department of Natural Resources. Division of Oil, Gas, and Mining. Abandoned Mine Reclamation Program",Mined Land Reclamation Program non-coal mine inactive mine files,1975-2009.,numerical by company number.,"This is the record of mines other than coal mines that have ceased operations. The files are needed to ensure that the operators complete all necessary land reclamation activities. These files include Annual Operations and Progress Report\, letters of transmittal\, file updates\, inspection reports\, escrow or surety agreements\, written responses to inspection reports\, and notification of violations found and what must be done to bring the mine into compliance. Information includes the operator's name and address\, the mine name\, the permit number\, the type of minerals mined\, the state or federal lease number\, special use permits\, the acreage disturbed\, the soil tabulation chart\, reclamation activity\, date of current and previous site,inspection\, and the results of inspections.",Retain for 10 year(s),Public,
81693,"Department of Natural Resources. Division of Oil, Gas, and Mining. Minerals Reclamation",Mineral regulatory program performance bonds,1982-,numerical by company number,"This is a bond filed by non-coal mine operators made payable to the state conditional on the performance of all activities required under state and federal law. This is required under UCA 40-8-14. This includes the period of the liability\, the amount of the bond\, the area covered by the bond\, and the terms and conditions.",Retain for 4 year(s) after final action,Public,
81736,Box Elder County (Utah). County Clerk,Civil Works Administration projects files,1933-1934.,numerical by project number,"These files document Civil Works Administration (CWA) projects supported by Box Elder County and the State of Utah civil works projects. These files contain: Applications for Approval of Civil Work Projects (name\, details of project\, and cost)\, diagrams\, and a list of all Civil Work Projects in Box Elder County (project number\, name of project\, date of opening\, date of closing\, and the CWA Credit extended).",,Public,
81740,Box Elder County (Utah). County Clerk,United States Department of Labor emergency conservation work files,1933-1934.,Numerical by application number,"These files document the activities of the federal Civilian Conservation Corps. in Box Elder County during the Great Depression. The files include the application (name of organization\, address\, name\, address\, employment history\, list of dependent relatives\, and work experience); physical examination; memoranda on work orders; related experience; lists of inexperienced men; and statistical record of Utahns enrolled in the CCC. Applications were coordinated by the county clerk and the county emergency relief committee.",,Public,
81754,Salt Lake City (Utah). Fire Department,Minutes,1982-,none,These are minutes of various department meetings including the Bids Committee; Chief Officer's Staff Meetings; Central Fire Dispatch Committee; Constant Manning Committee; Ad hoc Committee; Planning Committee; and Safety Committee. These minutes include name of committee; date of meetings; committee members in attendance and absent; time began and adjourned; proceedings of meetings; and decisions.,Permanent. Retain for 3 year(s),,
81746,University of Utah (Utah). Medical Center,Hospital pharmacy: pharmacy prescription records,1981-,"numerical by invoice number, thereunder chronological","These records are used to identify the drugs extracted from the University Pharmacy. They include the type of drug dispensed and patient medical information including age\, addresses\, marital status\, name\, and social security number.",Retain for 5 year(s),Private,
81732,Department of Transportation. Traffic and Safety Section,Encroachment permits,1940-2013.,"Chronological, thereunder alphabetical by district, thereunder numerical","These are temporary permits for utility or private construction companies to excavate or otherwise block traffic on state roads to install utility lines or poles\, or perform some other type of construction work. This record series includes the permit application\, company or individual applying for the permit\, district number\, dates permit will be in effect\, purpose for the encroachment\, section of road affected\, responsible authority\, signature of approval from the Utah Department of Transportation (UDOT)\, and copies of maps indicating area involved. Copies are maintained in the district affected.",Retain for 25 year(s) after expiration of permit or license,Public,
81739,Box Elder County (Utah). County Clerk,National Guard discharge certificates,1926-1950.,Alphabetical by surname,"This file documents the service of Box Elder County residents in the National Guard and their discharge from service. On these certificates is recorded the name\, rank and unit; date of birth; description; enlistment record; and signature. Included are loose papers dated 1934-1941 of enlistments to and discharges from the National Guard.",,Public,
81775,Department of Corrections. Adult Probation and Parole. Region 3. Community Correctional Center,Budget requests,1990-2014.,Chronological,"Records used to assist in the preparation of the Department's budget and to justify budget requests presented to the Governor's Office. Includes working papers\, cost estimates\, rough data accoumulated in the preparation of annual budget estimates\, narrative statements\, reports on the status of appropriation accounts and apportionment\, quarterly and annual reports regarding the effectiveness of the budget as a whole.",Permanent. Retain for 3 year(s),Public,
81817,Utah Valley University (Utah),Student records,undated,Alphabetical by surname,"Files containing official documentation listing student's courses\, grades\, credits earned\, and status achieved. Often referred to as a transcript.",Permanent. Retain for 10 year(s) after separation,Private,
81826,Department of Health. Office of Finance,Stop payment request file,1982-,Chronological,"This is notification from the Division of Health Care Financing to stop payment on a warrant that was not received by the recipient\, in order that a new warrant can be issued. This file includes the payee's name and address\, the warrant amount\, the provider identification number\, the warrant number\, the date the check was sent\, and a certification that the warrant had been sent.",Retain for 5 year(s),Public,
81833,Department of Health. Office of Finance,Authorization for compensable services,1984-,Numerical by authorization number,"These are authorizations given to health care providers by the divisions of Family Health Services and Community Health Services to provide specific treatment to clients. Without this authorization\, the department may refuse to pay for these services. The information includes the health care provider's name\, address\, and vendor number; the authorization date; the low organizational\, account\, and activity code numbers to be charged; the specific services authorized; and the signatures of the authorizing officials and authorizing agent.",Retain for 5 year(s),Private,
81841,Department of Health. Office of Finance,Contract log,1983-,numerical by contract number,"This is a log used to assign contract numbers and to track the movement of the contracts through the approval process. It includes the date received\, the agency\, the term of the contract\, the amount\, the date sent to Budget Bureau\, the date sent to the Attorney General's office\, the date returned\, and the contract number.",Retain for 1 year(s),,
81849,Department of Health. Office of Finance,Payroll register,1983-,Chronological,"This is a complete listing of low organization payroll information by current\, month to date\, quarter to date and year to date totals received from State Finance. It is used to answer inquiries concerning payroll and for audit purposes. This series includes low organization number\, distribution code\, regular hours\, overtime hours\, other hours\, total earnings\, regular earnings\, overtime earnings\, other earnings\, withholdings\, total deductions\, net pay\, check number\, individual earnings and taxes\, and run date.",Retain for 5 year(s),,
81828,Department of Health. Office of Finance,Correspondence file,1980-,none,"This is a file of all the correspondence generated by the bureau. It includes correspondence and internal memoranda to other bureaus and divisions in the department\, to department management\, to other state agencies\, to the general public\, and to federal agencies.",,Private,
81846,Department of Health. Office of Finance,Employee matching benefit matching money report,1984-,Chronological,"This is a computer printout from the Division of Finance showing the amounts of state matching money paid to retirement\, life insurance and other benefits. This is used by the bureau to monitor the postings to FIRMS at the activity level. The information includes the low organization number\, the employee count\, the total amount of pay earned\, the amount of FICA paid\, and the amounts paid for retirement\, life insurance\, health insurance\, dental insurance\, long-term disabilities\, and the total benefits paid.",Retain for 5 year(s),,
81854,Department of Public Safety. Driver License Division. Records Bureau,Renewal applications,1980-,Numerical by batch number,"This is a renewal application or extension of an existing drivers license. Each renewal period is five years. Some records are received through the Renewal by Mail program. They consist of three documents: a renewal card\, an instruction card\, and a medical questionnaire. The renewal card includes the name\, address\, and license number of the driver; a certification that all information is correct on the card and other included documents; dated signature of applicant; and amount of fee required to be paid for the renewal. The instruction card contains instructions on completing the other forms. It also has a section required to be filled out for drivers over the age of 65. This section is provided for the applicant to obtain an eye,examination from a personal doctor rather than at the drivers license station. The form shows the name\, date of birth\, class of license\, and drivers license number of the applicant; applicant's signature; examiner's signature; date of examination; examiner's comments; visual acuity; medical profile level; and contact person. The medical questionnaire shows the name\, date of birth\, and license number of the applicant\, and information about various health problems which may interfere with driving.",,Private,
81820,Department of Health. Office of Finance,Deposits with the State Treasurer,1986 -,Chronological,"This is a copy of deposits made to the State Treasurer by the bureaus within the department. This record is used as an audit trail. It includes the reporting period\, the depositing unit's low organizational number\, the amount of the deposit\, the fund number credited\, and the total of the day's deposits.",Retain for 5 year(s),,
81839,Department of Health. Office of Finance,Personnel files,1965-,alphabetical by name,"These are the official personnel files for the bureau staff. In this division\, each bureau keeps its own personnel files. These files include a complete work history of an individual while employed by the state.",Retain until final action,Private,
81848,Department of Health. Office of Finance,Deductions and other earnings register,1981-,Chronological,"This is a report of the deductions or other earnings an employee incurred during the calendar year. This is reviewed by federal auditors when part of an employee's income comes from grant funds. This report includes deduction or earning code\, pay period date\, low organization number\, employee social security number\, employee name\, current deduction or other earning amount\, month to date totals\, quarter to date totals\, year to date totals\, and grand totals in each category by low organization.",Retain for 5 year(s),Private,
81811,Department of Health. Office of Finance,Medicare/medicaid automated certification report,1977-,Chronological,"This is a report by the state showing the department's accomplishments in certifying health care facilities. It includes both a report as to how much was spent in certification and the number and type of facilities certified. This series includes the quarter and year of the report\, the type of provider\, the number of initial visits\, the number of resurvey visits\, the number of complaint visits\, and the total number of visits. Budget information includes a breakdown of salary and fringe benefit items and the amounts allocated to medicare and medicaid funding.",Retain for 3 year(s) after completion of publication or report,,
81836,Department of Health. Office of Finance,Policies and procedures manuals,1978-,Alphanumerical by subject code,"These are manuals that govern the operations and the administration of various programs in the bureau. Included in these manuals are policies and procedures for leave\, benefits\, travel\, awards\, training\, performance plans\, employee compensation\, and employee development.",Permanent. Retain until superseded,,
81861,Department of Health. Office of Finance,American Express monitoring report,1985-,Chronological,"These are summary reports generated by American Express showing expenditures made by state employees involving American Express. It is comprised of a cardholder report\, a geographical vendor report\, a card member activity report\, and a consolidated report. This report is generated monthly. These reports include employee name\, description of expenditure\, and expenditure amounts.",Retain for 3 year(s),Public,
81855,Department of Health. Office of Finance,Daily transmittal file,1986-,Chronological,"This is a record of deposits to the State Treasurer of funds received by the Health Department. The information includes amount of the transmittal\, date of the transmittal\, receipt numbers covered\, the source of the funds\, and the amount forwarded.",Retain for 5 year(s),,
81872,Department of Environmental Quality. Water Quality Board,Water Pollution Control Committee administrative files,1966-,Alphabetical by name,"This is the record of the members of the committee\, their qualifications\, and their activities while on the board. The files include resumes\, travel reimbursement requests\, appointment letters\, and letters of appreciation for outgoing members. Personal information may include age\, current and past addresses\, educational level\, employer\, employment history\, ethnic group\, job position information (grade/step\, etc.)\, membership in groups\, name\, occupation\, occupational licenses\, political affiliations\, signature\, and social security number.",Retain for 3 year(s),,
81907,Department of Health. Bureau of Health Promotion,Personnel files,1980-,none,,Retain for 1 year(s),Public,
81916,Department of Health. Bureau of Health Promotion,Infant development program quarterly report,1977-,Chronological,"This report shows the number of children enrolled in the program\, when they enrolled and when they left the program. It is used for funding allocation purposes. This series includes the report period\, the name of the reporting nurse provider\, the child's name\, date of birth\, handicapping condition\, school district of residence\, program enrolled in\, date of entry\, date terminated or transferred\, and where the child went.",Retain for 5 year(s),Private,
81919,Department of Health. Bureau of Health Promotion,Professional conference and workshop files,1984-,Alphabetical by name,"These are records of professional conferences attended by the staff. They include conferences sponsored by the bureau and outside conferences that staff members attended. The files include agenda\, handouts\, and attendance logs.",Retain for 3 year(s),,
81938,Department of Health. Bureau of Health Promotion,Dental health post treatment review case file,1986-,Alphabetical by name,"This is a review of treatment given patients done on a sampling basis. This review is designed to ensure that treatments given patients under the medicaid program are necessary and justified. These are required under 42 CFR 456.23. The file includes the review date\, the name and address of the provider\, the provider identification number\, the case number\, the classification\, the nature of the complaint\, the amount charged for the services\, the patient's name and address\, the patient's identification number\, the investigator's name\, and the results of the review. The file also contains copies of treatment records.",Retain for 4 year(s),Private,
81858,Department of Health. Office of Finance,Human resource profile and notice of personnel action,1986-,Numerical by activity and low org number,"This is a copy of the notification of personnel action. This is sent to the bureau so that they can verify that there is enough funding for any new positions or salary increases in the organization's budget. The information includes the employee's name\, social security number\, address\, position\, salary history\, salary position\, and organization.",Retain for 2 year(s),Private,
81867,Department of Health. Office of Finance,Medicaid management information system weekly check register,1977-,Chronological,"This is a weekly record of all warrants issued to health care providers for medicaid. This is used to retrieve information concerning payments for health services. The information includes the payee's name\, the date of payment\, the amount\, and the date the check cleared the bank.",Retain for 5 year(s),Public,
81932,Department of Health. Bureau of Health Promotion,District/county error list,1986-,Chronological,"This is a list produced weekly of recipients who have been given erroneous county codes. This is used to correct the data in the system. The information includes the recipient's name and identification number. This is a report of automated data system\, file key: EPSDT.",Retain for 3 month(s),Private,
81860,Department of Health. Office of Finance,Payroll information report,1986-,Chronological,"This form is used to transmit payroll information to the payroll clerk and to personnel. It is used usually to record leave without pay hours. The information on the form includes the employee's name\, social security number\, grade and step\, pay rate\, leave without pay hours\, and on call hours worked.",Retain for 1 year(s),Public,
81913,Department of Health. Bureau of Health Promotion,Migrant clinic reports,1979-,Chronological,"These are annual reports of the migrant clinic program used to document the clinic activity and any trends that develop. These reports include a summary of the program\, both statistical and narrative.",Permanent. Retain for 15 year(s),,
81914,Department of Health. Bureau of Health Promotion,Individual Development Program assessment data file,1984-,Alphabetical by name,"These are records of children participating in the federal Handicapped Children's Early Education Program under 34 CFR 309 and 315. This program deals with children from birth to age three. The information includes the local health department\, the date the child was checked\, the child's name\, date of birth\, the diagnosis\, the names and telephone numbers of any providers\, whether the patient communicated with the providers in the last six months\, the date and results of the last physical exam\, a record of immunizations\, vision screening results\, hearing screening results\, dental screening results\, nutritional status\, developmental status\, language assessment\, and daily activities.",Retain for 8 year(s),Private,
81935,Department of Health. Bureau of Health Promotion,Child health status report,1986-,Chronological,"This is a six page report that summarizes data for the entire state of the activity in the clinics. It is produced monthly. This report includes the population characteristics of the individuals under age 21 including the number of individuals eligible for medicaid\, the number eligible and accepting EPSDT services\, the number of individuals receiving or scheduled to receive EPSDT services within the next 31 days\, and the number contacted this month for dental services; service to eligible population under 21 this month including the number with screening claims paid or denied during the month\, the number with problems identified during screening excluding dental\, the number whose treatment was initiated for problems discovered as a result,of screening excluding dental\, the number referred to a dentist; the number with incomplete immunization\, and the number enrolled in settings delivering care comparable to EPSDT; the number of problems that initiated treatment; the tests performed; the problems identified; immunizations identified; and expenditure information. This is a report of automated data system\, file key: EPSDT.",Retain for 4 year(s),,
81955,Department of Health. Bureau of Health Promotion,Dental health pit and fissure sealants program annual reports,1982-,Chronological,"This is an annual report of the bureau's activities in the sealant program. This program was initiated in 1982 as a community education program to contact dentists and to discuss with them the benefits and cost effectiveness of sealants in dental treatment. This report includes a narrative description of the activities of the bureau\, statistical results of dentist surveys\, and a statistical breakdown by health district of the program activities and results.",Permanent. Retain for 10 year(s),,
81963,Department of Health. Bureau of Health Promotion,Dental health basic brushing pamphlet distribution log,1984-,Chronological,"This is a record of the distribution of publications to local health districts. The information includes date sent\, number ordered\, number received\, number used\, where they were sent\, and the quantity in stock.",Retain for 1 year(s),,
81905,Department of Health. Bureau of Health Promotion,Purchase requisitions,1985-,none,,Retain for 1 year(s),,
81917,Department of Health. Bureau of Health Promotion,Infant development program training files,1983-,Alphabetical by class name,"This is a record of training given to Public Health Nurses who are working on this program. The files include training materials\, agenda\, correspondence\, and attendance logs.",Permanent. Retain until administrative need ends,,
81960,Department of Health. Bureau of Health Promotion,Maternal and infant health dental treatment claims files,1984-,Numerical by claim number,"This is a copy of claims forms sent in by providers for treatment given children under the Maternal and Infant Health program. The claim form is sent elsewhere for payment and a copy is retained to answer payment questions. The files include the name and address of the patient; the percentage of the bill to be paid by the patient and by the state; the dentist's name\, address\, social security number or federal identification number and telephone number; and a record of the treatment given the patient and the total amount of the fee.",Retain for 1 year(s),Private,
81931,Department of Health. Bureau of Health Promotion,Report file,undated,none,"This is a file used to generate reports from the EPSDT automated system. It includes case identification number and name; recipient's name\, identification number\, age\, sex\, date of birth\, and EPSDT status; treatment claim data; immunization information; dates of certification and of services; and the types of services given the recipients. This is a file of automated data system\, file key: EPSDT.",Retain for 4 year(s),Private,
81945,Department of Health. Dental Health Section,Annual reports,1973-1976.,Chronological,These are reports that were prepared for the division showing the bureau's accomplishments during the year. This report is no longer prepared.,Permanent. Retain for 1 year(s),,
81954,Department of Health. Bureau of Health Promotion,Dental health pit and fissure sealant contact log,1982-,Chronological,"This is a list of dentists who have been contacted and given information on the state's sealant program. This program was initiated in 1982 as a community education program to contact dentists and to discuss with them the benefits and cost effectiveness of sealants in dental treatment. The log includes the health district\, the dentist's name\, and the date of contact by mailing information\, leaving information at the office\, or personally visiting the dentist.",Retain for 3 year(s),Public,
81962,Department of Health. Bureau of Health Promotion,Dental health neo-natal follow-up patient card file,1980-,Alphabetical by name,"This is an index to patients who are receiving dental services under the Maternal and Infant Health program. Dental treatment is provided children up to the age of six. The information includes child's name\, address\, chart number\, date of birth\, and parents.",Retain for 6 year(s) or for 0,Private,
81950,Department of Health. Bureau of Health Promotion,Dental health purchase requisitions,undated,none,,Retain for 1 year(s),,
81958,Department of Health. Bureau of Health Promotion,Dental health school fluoride mouth rinse annual report,1981-,Chronological,"This is an annual report on the program by the state to encourage the use of flouride mouthrinse by students to help prevent dental problems. This report documents the progress of the program and the bureau's activities. It includes narrative and statistical information\, including the number of schools in each school district participating\, the number of participants and non-participants\, and the percentage of participation.",Permanent. Retain for 20 year(s),,
82073,Department of Health and Human Services. Division of Substance Use and Mental Health. State Hospital,Safety inspection checklist,1986-,Chronological by date of checklist,"This is a inspection checklist completed on a monthly basis. This ensures that the area meets the requirements for safety and cleanliness throughout the hospital facility. When an area is found to be unsatisfactory\, measures are taken to correct the problems as soon as possible. The hospital must meet the standards in order to be certified by the Joint Commission of Accredited Hospitals (JCAH). This series includes observations concerning fire safety\, general safety\, and the environment. The records also include identified problem areas\, comments\, corrections made as a result of last inspection\, unsafe existing conditions from last inspection\, and signature of inspector.",Retain for 3 year(s),Private,
82029,Department of Health and Human Services. Division of Substance Use and Mental Health. State Hospital,Patient Kardex,1985-,Alphabetical by patient surname,"This record contains selected items from the patient's medical record as part of the nursing care plan. It contains the admission date\, patient number\, allergies\, diet\, privileges and restrictions\, level\, pass\, phone calls\, visits\, psychiatric and diagnoses including acute medical conditions.",Retain until superseded,Controlled,
82015,Department of Health. Division of Family Services. Bureau of Management Services,Family Health Services block grant files,1981-1989.,Alphabetical by project name,"These are the files of block grants received by the division from the federal government. They include grants for Maternal and Child Health Services Program\, Family Planning\, and other family services. These files include application for grant\, notice of grant award\, progress reports\, and correspondence. Information includes the grant number\, project period\, budget period\, the grant amount\, and the title and purpose of the grant.",Permanent. Retain for 3 year(s),,
82016,Department of Health. Division of Family Services. Bureau of Management Services,Bureau of Community Health Services common reporting requirements reports,1976-1989.,numerical by grant number,"These are financial reports submitted to the Bureau of Community Health Services in the U.S. Public Health Service on the expenditures of grant funds by the division. This report is now obsolete. It includes the project name\, the grant number\, the report period\, and statistical information on users and expenditures.",Permanent. Retain for 5 year(s),,
82107,Department of Health. Division of Community and Family Health Services,Administrative files,2009.,Alphabetical by subject.,This is a subject file of miscellaneous matters kept for administrative and management purposes.,,Public,
82030,Department of Health and Human Services. Division of Substance Use and Mental Health. State Hospital,Patient visitation request slips,1973-,Chronological by date of visit,"This is a form that must be completed by the visitor when they arrive at the hospital. This slip gives the visitor access to the unit where the patient resides and gives the hospital a record of who visited each patient\, as well as when and how often they visited. The records in this series include the date of visit \, visitor's relationship to the patient\, visitor's address and telephone number\, and the patient's name and unit.",Retain for 1 year(s),Private,
82168,Department of Health. Bureau of Health Promotion,Screenings with selected problems identified by age,undated,none,"This is a report of children who have specific health problems as identified in the screenings. It includes the age group (under 1\, 1-4\, 5-13\, 14-20\, and total)\, and the number of cases in each group of Otitis media\, scolisis\, and lead toxicity. This is a report of automated data system\, file key: WELL.",Retain for 10 year(s),Public,
82221,Department of Health and Human Services. Division of Substance Use and Mental Health. State Hospital,Psychological data and evaluation case files,1975-,Alphabetical by patient's name,"These are psychological records of patients containing information necessary for the performance of psychological assessments. They document the condition of each patient and provide the basis of determining treatment. Files on current patients are maintained by each psychologist in office. After patients are discharged the files are maintained in a centralized area in the Medical Records Office. Included are raw testing data; test results; case notes; patient personal\, psychological and medical histories; and patient interviews.",Retain for 10 year(s),Exempt,
82156,Department of Health. Bureau of Health Promotion,Grant application files,1974-,Numerical by grant number,"These are copies of the grant applications and copies of progress and annual reports prepared by the division. This is used to monitor the progress of the grants and as a reference for past division activity and for guidance in preparing future grant applications. The information includes the project title\, grant amount\, duration of the project\, amount of funding\, the grant number\, and the purpose of the grant.",Permanent. Retain for 3 year(s) after completion of publication or report,,
82176,Department of Health. Bureau of Health Promotion,Clinic activity report,1982-,Alphabetical by district name,"These are reports from the local health districts as to their activities in the Well Child Conference program. It is used by the staff to monitor the activities of the clinics and of the program as a whole. It includes the report period\, the clinic location\, and by ethnic background and age groups\, the number of re-admission cases\, first visits\, re-visits\, number examined by a doctor\, the number examined by a nurse\, the number referred for care\, the number below poverty level\, the number referred for counseling\, and the number of DPT\, polio\, MMR\, and Td immunizations.",Retain for 5 year(s),,
82210,Department of Health. Division of Community and Family Health Services,Meeting minutes,1977-2009.,Chronological,This is a record of the meetings held by the division staff.,Permanent. Retain for 5 year(s),,
82227,Labor Commission. Adjudication Division,Contested court case records,1950-,Numerical by case number,"These records support the agency's function to conduct formal administrative hearings to resolve disputes arising from worker's compensation claims and employer penalties\, employment discrimination determinations\, and penalty citations. Records document hearings before the agency\, and may include pre-hearing settlement offers\, applications for and notices and recordings of hearings\, orders from the Commission\, judges' case notes\, related medical information\, and correspondence.",Retain for 75 year(s) after case is closed,Public,
82167,Department of Health. Bureau of Health Promotion,Immunizations report summary,undated,none,"This is a report that shows the immunization status of the children screened. It includes the district name\, the type of immunization (polio\, measles\, etc.)\, and for age groups under 1\, 1-4\, 5-13\, and 14-20 the number of children who have current immunization\, who do not have current immunization\, and those with no response. This is a report of automated data system\, file key: WELL.",Retain for 10 year(s),,
82179,Department of Health. Bureau of Health Promotion,Local health district budget operator report files,1984-,Alphabetical by district name,"These are copies of the local health district's budget operating reports used to verify expenditures by the districts of block grant funds and to help determine funding requests in the future. The information includes the local district name\, the programs which are receiving federal funding\, the types of expenditures (wages\, travel\, etc.)\, and the amount of collections.",Retain for 5 year(s),,
82217,Department of Health and Human Services. Division of Substance Use and Mental Health. State Hospital,Nursing acuity report,1987-,"Numerical by unit, thereunder chronological.","This is a record of the number of staff who were on duty during a 24 hour time period. It records the type of patient care needed and how long it took to administer the care. The series includes the type of physical care given\, patient totals and the number of staff members per shift (RN's\, LPN's\, and Psychiatric Technicians) on the unit. The report is sent to the Nursing Administration Office daily by unit nursing staff.",Retain for 3 year(s) after completion of publication or report,Controlled,
82153,Department of Health. Bureau of Health Promotion,Maternal and child health block grant contract files,1983-,Numerical by contract number,"These are the records of contracts between the division and local health departments for the distribution of block grant funds. The file also contains evaluations done by the division of the performance of the local health departments. The file includes contracts\, program information\, and program performance evaluations.",Permanent. Retain for 5 year(s),,
82226,Department of Health. Bureau of Maternal and Infant Health Services,Family planning grant files,1977-1993.,Chronological,"These are the files relating to the grant awarded the state under section 1001 of the Public Health Service Act. It consists of programmatic and financial information. The information includes the grant period\, the grant number\, the grant amount\, the purposes and the objectives of the grant.",Retain for 3 year(s) after completion of publication or report,,
82224,Department of Health. Bureau of Maternal and Infant Health Services,Monthly census report,1982-1993.,Chronological,"These are reports filed monthly by the local health districts on their activities for the month. This is used by the bureau as part of its monitoring activities. It includes the report month; the type of visit (initial\, annual\, method/medical); the number of pregnancy tests by the number of clients at or below 150% of poverty\, by Title XIX\, by Title XX\, and by age group; the type of provider seen (physician\, mid-level practitioner\, nurse\, or other); the method per visit (pill\, IUD\, etc.); and the number of counselling/education only cases.",Permanent. Retain for 5 year(s),,
82285,Lewiston (Utah),Treasurer's book,1935.,Chronological,,,Public,
82301,Department of Health and Human Services. Division of Substance Use and Mental Health. State Hospital,System specific study files,1978-,"Alphabetical by subject, thereunder chronological","This series is comprised of various topographical research project reports related to hospital care and treatment. The research is aimed at efficiency and effectiveness to provide a better quality of treatment\, patient management\, a measurement of quality of services\, to define the scope of the services\, function and system assessment of the daily living skills\, coping skills\, and of achievements and maintenance outside the hospital setting. This series defines clinical goals and objectives\, and changes in follow-up services. Personal case information on the patient is input into the system. Information is also pulled off of the Utah Social Service Data System (USSDS). The output information contains little if any personal patient information. This series includes tables\, and graphs. It is currently divided into 12 parts. Statistical and Development and Reporting; Utah State Hospital Allocation; Statewide Community Bed Availability; Description and Evaluation of Day Treatment,Programs; Mathematical Modeling; Longitudinal Evaluation of Service; Planned Scheduled Treatment; Patient Specific Study; Estimating the Impact on Changes Regarding Medicare; Planning and Consultation; and Deployment and Budget.",Permanent. Retain for 3 year(s),Private,
82310,Salt Lake City (Utah). Fire Department,Tank applications and permit files,1960-,Chronological,"These files contain applications received by the Fire Department and permits issued to individuals desiring to store flammable liquids or liquid petroleum. Permits are only issued after the inspection and approval of the tanks. This process is required by city ordinance. These files are used to keep track of all tanks (inactive and active). These files include the application number; date\, name of residence or firm; location of premises; kind of flammable liquid; type of storage; quantity; construction of tank; gauge or metal; location of tank with reference to adjacent buildings; total storage in gallons; signature of applicant; name\, address\, and phone number of person installing tank; amount paid\, and signature of inspector approving.__Permit,includes number; date; name of permitee; address of installation; whom installed by ; special conditions; signature of fire marshal; and sketch or diagram of location along with permit dimensions. Inspection reports contain a checklist of items.",Retain permanently,,
82318,Salt Lake City (Utah). Fire Department,Hydrant card file,1982-2019.,alphanumerical by location,These cards are located at each fire station and show the location of each fire hydrant in that station area. They are used to locate fire hydrants and to verify annual inspections to document they are functioning properly. These cards include location; notations and dates on annual inspections indicating physical characteristics; operation; flow check; pressure; and leakage.,Retain until disposition of asset,,
82312,Salt Lake City (Utah). Fire Department,Case photograph files,1960-,Chronological,These are photographs of fires. They are used as evidence in investigations.,Permanent. Retain for 25 year(s),,
82320,Salt Lake City (Utah). Fire Department,Special studies,1983-,Alphabetical by name of study,"These are studies conducted by the bureau concerning fire prevention. They are used to investigate specific situations and to make recommendations. These studies include special studies on various topics including fireworks\, chimney sweeps\, and the changing grid system.",Permanent. Retain for 5 year(s),,
82299,Department of Health and Human Services. Division of Substance Use and Mental Health. State Hospital,Quality assurance monitoring files,1980-,Chronological by review date,"The quality assurance program monitors and evaluates the quality and appropriateness of patient care services provided by all disciplines\, units\, departments\, and services of the hospital; identifies problems and potential problems which have significant impact on patient care and ensures that all areas are included in the program. This is done by using the Extended Audit Tool established by USH. This monitoring and evaluation tool meets The Joint Commission of Accredited Health Care Organizational Standards and Certification approval from the Centers of Medicare and Medicaid Services. Findings of these audits are used to compile reports and to improve patient care and standard compliance.",Retain for 3 year(s),Private,
82309,Salt Lake City (Utah). Fire Department,Emergency medical response cards,1974-2019.,Numerical by case report number,These are the original dispatch cards recording each emergency medical run. They are used to document the response to medical calls. The Bureau is in the process of having these cards microfilmed. These cards include assigned number; date; case report number; time; tape number; location; number of engine or rescue unit responding; type of medical assistance; dispatched rescue number; rescue unit officer name; patient's name; age; sex; address; phone number; mode of transportation given; hospital transported to; nature of problem; rescue treatment given; supplies used; equipment used; remarks; and name of dispatcher.,Retain for 25 year(s),,
82317,Salt Lake City (Utah). Fire Department,Petitions log,1979-,Chronological,"This log records petitions from citizens requiring Fire Department approval. This log includes petition number\, date petition acted on\, subject matter involved\, and routing of petition.",Retain for 10 year(s),,
82321,Salt Lake City (Utah). Fire Department,Quarterly inspection report,1984-2019.,Chronological,These reports consist of information compiled from monthly reports of inspections and hydrant testing. They are used to verify that fire department personnel performed the required business inspections and hydrant testing.,Retain for 1 year(s),,
82341,Salt Lake City (Utah). Fire Department,Alarm system cables maps and drawings,1940-2019.,Alphabetical by geographical location,These files contain maps and drawings of all underground and overhead cables for the fire alarm box system. This system will soon be replaced and these records will become obsolete. They are now used for maintenance purposes.,Retain until superseded,,
82357,Salt Lake City (Utah). Fire Department,Personnel training files,1973-2019.,alphabetical by employee name,"These files contain the training history of each Fire Department employee. They are used by the Insurance Services Office (ISO) to document the amount of training each recruit has received. These files include monthly training reports prepared by training officer (containing name of employee\, station number\, month\, year\, officer signature\, platoon\, date of training\, whether school or drill\, and amount of time spent on each subject); certificates earned; and tests taken.",Retain for 7 year(s) after separation,,
82377,Department of Human Services. Office of Fiscal Operations,Hand written checks and check file,1983-,"Chronological, thereunder numerical by check number","This is a record of all supporting paperwork and hand written checks issued which were not submitted in time to make the computer printout deadline. This series includes the check issued\, Handwritten Check Request\, district name\, date of issue\, and the amount.",Retain for 10 year(s),Private,
82308,Salt Lake City (Utah). Fire Department,Emergency Medical Services abuse reports,1980-2019.,Chronological,"These are report forms completed in cases of false or non-emergency calls. They are used to monitor abuse of the EMS system. Abusers of the system may be ticketed and/or taken to court. These forms include name of alleged abuser\, date\, address\, phone number\, Fire Department run number\, complaint to dispatcher\, actual findings\, description of nature of abuse\, action taken\, Fire Department unit number and team name\, and Gold Cross unit number and team name.",Retain for 10 year(s),,
82335,Labor Commission. Industrial Accident Division,First reports of injury,1979-,Alphabetical by employee's name,"These are reports completed by the employer upon an employee sustaining an on-the-job injury. The reports are sent to the Industrial Accidents Division\, where they are used for statistical analyses and regulatory functions relating to on-the-job injuries in the State of Utah. These reports include description of injury or illness\, date and time of injury or diagnosis of illness\, place of injury\, detail on how the accident occurred\, name and address of attending physician\, name and address of hospital\, signature and title of person filling out the report\, and the date the report was completed.",Retain for 75 year(s),Private,
82345,Salt Lake City (Utah). Fire Department,Automated fire and medical incident information system,1978-2018.,Numerical by computer assigned number,This automated file contains information on each dispatch call received by the fire department. It is used for verifiying calls received. The information is retained in the Police Department's Aided Dispatch System for three days and then is dumped into the City Computer System. This file includes date; time case cleared;time case assigned; time first unit arrived on scene; case number; address; city or agency; whether medical or fire dispatch; complaint position; complaint operator identification number; dispatch position; dispatch identification number; phone number complainant; reporting party; priority code; reported address; comments pertinent to case; name of officer in charge; and name of employee completing report.,Retain for 4 year(s),,
82353,Department of Human Services. Office of Fiscal Operations,Warrants and emergency revolving fund checks,1937-,Numerical,"This is a record of original checks of monies paid out by divisions for various welfare programs by the Divisions of Recovery Services\, Assistance Payments\, Community Operations\, and Family Services. This series includes the name\, address of recipient\, and authorized signatures.",Retain for 30 year(s),Private,
82354,Department of Human Services. Office of Fiscal Operations,Expense files,1983-,chronological,"This is a record of the year end tabulations of expenses incurred during the year by the divisions. This information is used to balance the books at the end of the fiscal year. This series includes revenue expenses\, level number\, low organizational number\, account number\, activity code\, document number\, amount\, organization name\, state funding notation\, total expenditures\, unexpended balance\, and final closeout balances.",Retain for 10 year(s),Public,
82420,Department of Human Services. Office of Fiscal Operations,Receipt books,1985-,Chronological,"These are blue NCR (no carbon required) copies of receipts for monies received by Finance from divisions and district offices for deposits and or payments. This series includes the amount received\, from whom\, and method of payment (check\, cash).",Retain for 7 year(s),Private,
82520,Labor Commission,Deleted self insured company files,1950-,Alphabetical by name of company,"These files document companies who have been self insured for workers' compensation coverage\, but are no longer. They include information regarding the company\, such as types of operation and annual reports; statistical information regarding the number of employees and number of accidents per year; the dates of self-insurance; the date self insurance was canceled; and all related correspondence.",Retain for 45 year(s),Public,
82328,Salt Lake City (Utah). Fire Department,Pump test files,1964-2018.,Chronological,These files contain the results of tests conducted on pumping equipment. These tests are used to annually certify pumping capabilities. They are used to check equipment for stability and endurance. Includes apparatus number; date tested; station number; where tested; manufacturer's name and number; whom tested by; whom operated by; elevation; engine make and number; pump make and number; motor size; rated capacity (gallons per minute); cylinders' horse power at pounds pump pressure; peak speed; gear ratio (engine to pump); 90% peak speed; results of various tests; time taken; and remarks.,Retain for 5 year(s),,
82348,Salt Lake City (Utah). Fire Department,Battery and charger log,1962-2018.,Chronological,"These monthly logs record the level of batteries used to back up box alarm system. They are used to verify that batteries are working properly. These logs include date checked\, by whom\, and hydrometer reading for each battery cell.",Retain until administrative need ends,,
82413,Department of Human Services. Office of Fiscal Operations,Missing check control log files,1984-,Chronological,"This is a record of information taken from the check Loss Affidavit Form which indicates the status of a reported missing check. This series includes the status of the check (stopped\, cashed).",Retain for 3 year(s),Private,
80201,Department of Health. Bureau of Health Promotion,I quit for life flexplan credit applications file,1986-,Alphabetical by name,"This is a record used to verify that an individual is active in this rebate program. This record includes name\, home address\, department\, work address\, date of testing\, social security number\, home phone\, work phone\, signature and date of individual\, supervisor signature and date and verified by.",Retain for 3 year(s) after expiration of contractual agreement,Private,
80189,Department of Health. Bureau of Health Promotion,Health Promotion Bureau SCOPE file,1986-,Chronological,This is a record kept as a verification that the Health Promotion Bureau complied with the request of the Health Director and the Governor SCOPE project.,Retain for 3 year(s),Public,
80213,Weber County (Utah). County Clerk,Chronic disease hospital bids file,1959-,None,"this file contains proposed bids for interior improvements to the Weber County Chronic Disease Hospital. The file contains name of the company making the bid\, date\, related correspondence\, proposal form\, the actual proposal\, description of bid\, bid bond and proposal bond. It is not known whether this was accepted by the county commission.",Retain for 5 year(s),Public,
80222,Lewiston (Utah),Resolutions,1904-1987.,Numerical by resolution number,"These are formal statements of a decision\, or expression of opinion put before or adopted by the city council. They may perform the same function as an ordinance. Resolutions may include the following: establishing water and sewer rates\, charges for garbage collection and fees charged for municipal services\, establishing policies and guidelines\, and regulating the use and operation of municipal property (UCA 10-3-717 (1997)).",,Public,
80204,Department of Corrections. Division of Correctional Industries,Material safety data sheets,1984-,Alphabetical by material type,"These are vendor produced data sheets used by the agency to advise workers of the hazards and chemicals used in each shop. This information is maintained as required by the Occupational Safety and Health Administration (OSHA). These data sheets include vendor's name and address with administrative data\, ingredients of the material\, exposure data\, and physical data about the product.",Retain for 5 year(s),Public,
80216,Weber County (Utah). County Clerk,Oaths of office and official bonds,1950-,Chronological,"These files document the actual oaths taken by all elected officials in Weber County and their fidelity bonds. They contain the year\, position\, name\, office\, amount of bond\, date oath taken\, name and of person taking oath.",Permanent. Retain for 6 year(s),Public,
80254,Department of Corrections. Division of Prison Operations,Inmate grievance files (level one),1987-,Chronological,"These records document the efforts at resolving grievances filed by inmates at the prison\, at the housing unit level. Through this process the prison gives the inmates a way to have their complaints heard. Authorities at the prison seek to resolve the complaints by investigation and appropriate action if necessary. The files consist of memos from inmates\, subsequent correspondence relating to grievance\, investigative notes\, and the results of investigations.",,Private,
80303,Department of Corrections. Division of Institutional Operations. Bureau of Support Services,Staff meeting minutes,1979-2014.,Chronological,"These are highlights of the conversation at staff meetings and the decisions reached by members of the staff during the meeting. This includes treatment staff minutes\, aftercare staff minutes\, and a melange of special committee staff minutes.",Permanent. Retain for 10 year(s),Public,
80263,Department of Corrections. South Point Correctional Facility,Staff minutes,undated.,None,"These are the administrative minutes of the facility staff meetings. They document any administrative decisions reached by the staff and contain an abstract of the conversation between staff during the staff meeting. This includes date and time of meeting\, attendees\, summaries of conversations and decisions reached.",,Public,
80365,Department of Health. Bureau of Health Promotion,Health promotion and risk information reference file,1982-,Alphabetical by name or title,"This is a file of memoranda\, correspondence\, news articles\, and printed matter generated by the federal government and agencies other than the community health service. This file is used for general reference on a day to day basic.",Retain until superseded,Private,
80371,State Building Board,Capitol projects budget requests,1977-,Alphabetical by agency.,"These are construction request sent to the DCFM that reveal the budgetary impact of all planned construction. This request is reviewed and modified if needed and then sent to the legislature as part of the state annual appropriation requests. Includes development request summary\, improvement request summary\, statewide funds request\, development recommendations summary\, improvement recommendations summary\, project budgetary summary\, project request detail and narrative\, project request jusitification\, on-site contruction budget detail\, off-site construction budget detail\, and moveable equipment budget detail.",Permanent. Retain for 7 year(s),Public,
80443,Department of Human Services. Office of Licensing,Complaint files,1982-1992.,Alphabetical by provider's name.,"These are complaints received from a client's parent or guardian\, or by an employee at a facility. Complaints are usually against the the facility owner or supervisor\, and not the facility itself. Complaints may be about program structure\, care ratio\, injuries\, and alleged abuse. This list is not inclusive. An investigation or inspection will ensue as a result of the complaint. Action taken depends on the severity of and the amount of complaints to date. This series includes any complaints received\, the action taken\, and any related correspondence.",Permanent. Retain for 7 year(s) after case is closed,Private,
80369,Department of Health. Bureau of Health Promotion,Budget hearing and appropriations file,1985-,Chronological,"This is a file of papers used to create and assist in the preparation of the bureau budget. This file includes appropriation request and summary of appropriation request\, block grant funding estimates sheets\, contract information\, and a sliding fee schedule. This is an office copy only.",Retain for 1 year(s),Public,
80364,Department of Health. Bureau of Health Promotion,Health promotion and risk reduction occupant restraint grant files,1983-,Chronological,"This is a record of applications\, contracts\, projects reports\, studies\, agreements\, memoranda\, correspondence\, and monitoring of the grant\, the allocation of funds\, and the project budgets. This is an office copy only.",Retain for 4 year(s),Public,
80413,Attorney General's Office. Civil Department. State Agency Counsel Division,Department of Human Services lawsuit files,1982-,Chronological by year thereunder alphabetical by name of plaintiff,"This is a record of law suits filed against a bureau\, division\, and the department. This series includes any related correspondence\, petitions\, newsclippings\, depositions\, award notices\, decisions\, settlements\, investigative reports\, and related work papers.",Permanent. Retain for 10 year(s) after resolution of issue,Public,3.00 cubic feet
80449,Department of Health. Bureau of Health Promotion,Health promotion and risk reduction communications telephone charge files,1981-,Chronological,"This is a record of the monthly telephone usage as a means of billing and verification of bureau telephone activity and to audit expense accounts. The information includes equipment number\, long distance cost\, and credit activity.",Retain for 3 year(s),Public,
80450,Department of Health. Bureau of Health Promotion,Health promotion and risk reduction work program and staff plan,1986-,Chronological,"This is an record of cost to an agency for employees\, documenting the employees cost to date plus projected and budget cost totals.",Retain for 2 year(s),Public,
80566,Utah State University,Student records and grades,undated,Chronological,"Files containing official documentation listing student's courses\, grades\, credits earned\, and status achieved. Often referred to as a transcript.",Retain permanently,Private,
80621,Weber State University (Utah),Donor receipts,1965-,Alphabetical by donor name,"Financial files that document amounts received\, date of receipt\, officer who received the funds\, and appropriate signatures.",Retain for 3 year(s),Public,
80639,West Valley City (Utah). Department of Administration,Ordinance enforcement monthly reports,1984-,chronological,"These are monthly reports of Ordinance Enforcement. These officers enforce city ordinances concerning public dangers and nuisances (i.e. animals\, unsafe facilities\, weeds\, garbage). They contain the monthly totals of officers time\, types of complaints\, and mileage records.",Retain for 2 year(s),,
80737,Department of Human Services. Division of Mental Health,Sterilization records,1932-1953.,Alphabetical by patient name,"These records document the forced sterilization of the mentally incompetent at the State Training School. The records include applications for admission to the Training School\, appointments of legal guardians\, petitions for sexual sterilization\, notices of Board of Trustees hearings to discuss petitions for sexual sterilization\, transcripts of those hearings\, intelligence tests\, case summaries\, and Board of Trustees decisions regarding sterilization.",,Exempt,
80613,Sandy (Utah). Board of Adjustment,Board of Adjustment case files,1974-,Chronological,"these files document requests for exceptions to the Sandy City Development Code and the final decision of the Board of Adjustment. The files contains an application (name\, address\, phone number\, property address and zoning); Treasurer's receipt for filing fee;memoranda with staff recommendations and analyses; property's legal description; maps and photographs of variance subject site; list of names and addresses of property owners within 300 feet of subject property; bond estimates (Site Plan Review); copy of hearing notice; Board of Adjustment agenda; and and of minutes of Board of Adjustment meeting.",Retain for 2 year(s),Public,
80615,Utah State University,Registration cards,undated,Chronological,"This series contains completed course add/drop forms. The forms have the following information: student name\, approval signature\, date and date processing stamp\, course title\, department\, section\, time of course\, and instructor's signature authorizing the change. This series also contains ""Pass D-F"" option cards. These cards permit students to take one course a semester with the ""Pass D-F"" credit option. The card describes restrictions to the ""Pass D-F"" grade option and impact how a student's course work was evaluated. The form was submitted at the same time as student registration cards.,Files which document student enrollment\, registration\, and participation in course work and other academic activities at any of Utah's institutions of higher education.",Retain for 5 year(s),Private,
80723,Labor Commission,Final payment files,1950-,Alphabetical by last name,"These files document cases in which an individual was on the payroll for injury resulting from an industrial accident and has received their final payment. Once final payment is disbursed\, the file is taken from the active payroll file and refiled in the final payment files. They include a description of the injury and how it occurred\, medical reports\, a request for hearing\, hearing notices\, stipulated settlements or compensation agreements\, an order of payment from the Industrial Commission\, reimbursement of carrier notices\, affidavits\, a summary of testimony heard at hearing\, and administrator's notes from the hearing.",Retain for 20 year(s),Public,
80945,Department of Health and Human Services. Office of Recovery Services,Institutionalized foster care files,1982-2023.,alphabetical by child's name,"This series is a determination of the parental financial obligation for the institutionalized child who is a ward of the state. This series includes a case synopsis\, case findings\, Foster Care Form 844-P\, correspondence to parents regarding delinquent payment\, copies of checks\, Assessment Computation\, petition from juvenile court\, Findings of Fact\, Order\, and Decree; and an Information Sheet.",Retain for 7 year(s) after case is closed,Private,
80988,Department of Health and Human Services. Office of Recovery Services,Active lost check affidavit files,1983-,Chronological,"This is a record of request for replacement of an apparent lost or stolen support check. The request is completed by the recipient. A Recovery Services accountant will process a Stop Payment on the original check. When an investigation determines that both warrants have been cashed\, a client is prosecuted for check fraud. All other affidavits are deemed inactive. This series includes the check number\, case number\, the client's name\, and their current and past address.",Retain for 4 year(s) after resolution of issue,Private,
81155,West Valley City (Utah). Department of Administration,Animal control daily reports,1983-,Chronological,"These are individual case reports for each complaint received by animal control. They include the date and time complaint received\, name and address of complainant; nature of complaint\, and resolution.",Retain for 6 year(s),,
81158,West Valley City (Utah). Department of Administration,Ordinance enforcement daily reports,1985-,Chronological,these are individual case reports describing the received complaints and resolution of the complaint.,Retain for 3 month(s),Public,
81276,Department of Health and Human Services. Office of Recovery Services,Collection and payment statistics,1974-,Chronological,"This record series is information which has been collected and used to build a history of Recovery Service collections and payments. Reports are made to show the State Legislature any increases or decreases in funds collected and not collected and the reason. Recovery Services does not usually go back beyond five years to gather this information. This series includes the percentage of personnel\, collections\, cases\, and payers; orders\, consents\, defaults\, wage assignments and hearings; Daily Cash Code Report\, graphs\, Case Load Growth\, Monthly Report\, Budget Status\, Collection of Statistics\, Clean Up Report\, Cost Statistics\, Collection Report\, Management Indicators\, Monthly Production Report\, and Opened and Closed Case,Reports.",Permanent. Retain for 3 year(s),Public,
81213,Department of Public Safety. Driver License Division. Administrative Programs Bureau,Surrendered receipts,1986-2023.,Chronological,"These are receipts issued for the payment of a new drivers license when the previous license contained an error. They include name\, original receipt number\, fee credit\, original station letter\, reason for surrender\, applicant signature\, notary seal and signature\, and date.",Retain for 6 year(s),Private,
81241,Sandy (Utah). Administrative Services Department,Census information files,1971-,Chronological,"These files contain copies of U.S. Census forms concerning government employment and local government tax revenues. They are used to meet the requirements for Federal Revenue Sharing and to make census financial information available. They contain name of person completing form\, title\, official address\, and phone number; individual questions concerning numbers of employees and payroll; retirement and other employee benefits; employee organizations; and governmental expenditures.",Retain for 3 year(s),Public,
81258,Vernal (Utah). Police Department,Investigative case files,1976-,Chronological.,"These files are created as a result of a complaint or other actions which result in an investigation by the police department. This is the central case file for all cases handled by the agency. Information may include name of individual attested or involved in the incident\, nature of offense\, and officer's written agency.",Retain permanently,Protected,
81338,Department of Financial Institutions,Applications to act as money order vendors,1981-,Alphabetical by name,"In order for a vendor to become an underwriter for money orders\, they must register with the state and meet certain criteria. This criteria is that the vendor must have at least $1 million in assets and hold a $50\,000 bond. The application is reviewed by the department and the financial status is verified. This application is then held on file as proof of registration. This is done once a year. These applications include name and address of applicant\, financial statement\, background information of applicant\, and proof of bonding.",Retain for 2 year(s),,
81340,Department of Financial Institutions,Call reports,1981-,Alphabetical by institution,"These financial reports are requested by the commissioner twice a year for all depository institutions in the State of Utah. The examiners compare the reports to the regulatory requirements established by the department to determine the health of each depository institution. These files include earnings and dividends reports\, financial reports\, balance sheets\, data about classified loans\, and profit and loss statements.",Retain for 4 year(s),Protected,
81356,Department of Financial Institutions,Budget requests,1987-,none,,Permanent. Retain for 3 year(s),,
81343,Department of Financial Institutions,Depository institution examination reports,1971-,Chronological,"These are records resulting from institutional examinations conducted by staff from the department. The examinations are commercial in nature and are intended to discover any financial problems the institution may be suffering from. All institutions subject to regulation by outside agencies such as the Federal Reserve Bank receive a copy of these examinations for their use and reference. These records include statistical financial data\, loan reviews\, investment reviews\, policy and procedures reviews\, copies of bank board minutes\, and final copies of the department's written report of the examination.",Permanent. Retain for 7 year(s),Protected,
81339,Department of Financial Institutions,Authorization to use restricted words in name files,1981-,Alphabetical by name,"Utah law forbids an institution to misrepresent itself as a depository institution by using an unauthorized title or name in its business logo. These files are the documentation resulting from the regulation and approval of this process. The information includes name and address of applicant\, proposed name and address\, nature of proposed business organization\, affiliated organizations\, signature of applicant\, approval with or without restrictions\, and signature of department commissioner.",Retain for 1 year(s) after resolution of issue,Public,
81364,Department of Financial Institutions,Payroll reports,1987-,none,,Retain for 3 year(s),Private,
81352,Department of Financial Institutions,Notice to establish a consumer funds transfer facility,1985-,Alphabetical by name,"All depository institutions must provide notice of the intention to open an automated teller machine 30 days before commencing operation. No machine may be installed that is owned by an institution authorized to receive deposits in Utah. The department may disapprove the installation based on commercial reasons\, safety reasons\, or for any unsound conditions under the jurisdiction of the agency. The information includes name of applicant\, address of proposed facility\, owner of facility\, signature and title of applicant\, evidence provided for disapproval.",Retain until resolution of issue,,
81362,Department of Financial Institutions,Leave applications,1987-,none,,Retain for 1 year(s),Private,
81346,Department of Financial Institutions,General correspondence,1981-,Alphabetical by originator,"These are letters to and from state agencies\, depository institutions\, consumers\, and federal agencies addressing routine agency matters and regulatory matters. This includes memorandums\, circulars\, and letters outgoing and incoming.",Permanent. Retain for 2 year(s),Private,
81354,Department of Financial Institutions,Annual leave cards,1987-,none,,Retain for 65 year(s),Private,
81363,Department of Financial Institutions,Motor pool operation records,1987-,none,General schedule 2a,Retain for 3 month(s),,
81373,Department of Financial Institutions,Travel reimbursement files,1987-,none,,Retain for 3 year(s),Public,
81351,Department of Financial Institutions,Notification of intent to extend consumer credit from credit corporations,1981-,Alphabetical by name,"This is a form sent from any corporation which wishes to extend credit to consumers in exchange for goods or services\, make consumer leases\, or take assignments of consumer paper. These corporations are required to file this notice once a year with the department. The information includes name and address of person or firm\, type of business\, type of credit or loan extended\, and a fee computation sheet.",Retain for 2 year(s),Private,
80724,Department of Human Services. Office of Human Resources,Resource center training material files,1984-2012.,Alphabetical by title,"Tapes\, films\, and videos used for training personnel in Social Services. Other agencies may request materials for training. This series includes 16mm film\, video tapes (VHS)\, slides\, and audio materials.",Retain for 5 year(s),Public,
80825,Board of Education. Office of Education. Services to the Visually Handicapped. Industries for the Blind,Director's administrative files,[ca._1967]-1992.,Chronological,"These files contain the director's administrative correspondence and other materials relating to the development of services and the administration of the agency. Includes correspondence\, memoranda\, and other materials; names\, addresses\, and issues relating to the needs of the legally blind and visually handicapped working at the agency.",Permanent. Retain for 10 year(s),Public,
80939,Department of Health and Human Services. Office of Recovery Services,Health care provider overpayment files,1982-,Alphabetical by health care provider,This record is a list of health care providers who have received an overpayment from the medical insurance company. Providers are required to make restitution. An overpayment may be discovered as a result of a civil action.,,Private,
80960,Department of Human Services.$bOffice of Recovery Services,State income tax master list,1980-2020.,Alphabetical by obligor's name.,"This is an electronically maintained list of individuals who owe the state money. This list is transferred to the Director of Finance where it is combined with other electronically maintained lists. They are matched against an electronic list of individuals receiving income tax refunds. If a person is in arrears with the State\, the refund is withheld from them and is used to pay the debt. The Tax Commission was the agency that generated this listing. Recovery Services took action on this information and is responsible for maintaining these records for audits. This series includes the warrant number.",Retain for 7 year(s),Private,
80994,Department of Human Services.$bOffice of Recovery Services,Parent locator statistical report files,1980-1986.,Alphabetical by client's name,"This series is a listing of cases in locate function (indicate work needs to be done). This series includes the defendant's name\, case number\, case type\, plaintiff's name\, and length of time in locate function.",Retain for 1 year(s),Private,
80952,Department of Health and Human Services. Office of Recovery Services,Receipts records,1976-,Chronological,"These records document all money received on a daily basis broken down by cash code. The report ""Daily cash Code Listing""\, (report number B4X61) is included in this folder which identifies how much money was posted per cash code for a particular day. Daily bank deposit slips document balance sheets that identify the amount of money deposited in the bank account for the day\, which balances with the amount of money posted for the day and any necessary adjustments.",Retain for 5 year(s),Private,
80973,Salt Lake City (Utah). City Attorney,Office files,1980-2019.,Alphabetical by subject,"These files contain convenience copies of agreements\, ordinances\, and resolutions prepared by the Attorney's Office.",Retain for 3 year(s),,
27758,Utah Local Governments Trust (Utah),Risk management action register,2003-,Alphabetical,"Each year a municipal agency may undertake self-inspection to identify potential hazards within their buildings or on their grounds. If the agency completes this report\, they can get a 15 percent discount on their premium after a follow-up survey has been conducted. This record might also be used as evidence in defense of a claim.",Retain for 12 year(s),Public,
27766,Utah Local Governments Trust (Utah),Taxes and fees files,1974-,Alphabetical,These are records of all taxes and related fees paid by the Utah Local Governments Trust. This series includes forms used to file the yearly corporate tax return for Utah Local Governments Insurance Trust (ULGIT) Marketing. The records document federal and state returns which include a $100 filling fee with the Utah State Tax Commission. Additional filings in this series are taxes paid and the yearly filing of workers compensation premium taxes and the yearly W/C state filing with the Labor Commission's self-insured program and related fees.,Retain for 7 year(s),Public,
27822,Utah Local Governments Trust (Utah),Bond application files,1974-,Alphabetical,These are insurance policy contracts between the municipality and private insurers.,Retain for 15 year(s),Private,
27881,"Utah Science, Technology, and Research Authority",Project plans,2006-2012.,chronological,Case files documenting the construction of new buildings and the renovation of rented buildings for state use.,Permanent. Retain for 7 year(s),,
27946,Utah State Tax Commission,Advisory opinions private letter rulings,1982-,"chronological by calendar year, thereunder numerical by private letter ruling number",A private letter ruling is an informational statement of the commission's interpretation of statute or administrative rules and its application to a particular set of facts or circumstances. A private letter ruling typically addresses unusual or complex questions pertaining to a particular taxpayer.,Permanent. Retain for 13 year(s),Private,
27961,Canyons School District (Utah). Alta View Elementary School,Attendance reports,1963-,Chronologic,"These are the class rolls maintained by each teacher. They are used to record student attendance. Attendance has been computerized in all Utah school districts and the use of class rolls has been discontinued. These rolls contained teacher's name\, students' names\, school and class\, entry date\, exit date\, days of absence\, and sometimes grades. Some class rolls may be the only surviving record of student attendance and grades and would require permanent retention.",Retain for 3 year(s),Exempt,
27972,Canyons School District (Utah). Bell View Elementary School,Office reports,1966-,Chronological,"These are the class rolls maintained by each teacher. They are used to record student attendance. Attendance has been computerized in all Utah school districts and the use of class rolls has been discontinued. These rolls contained teacher's name\, students' names\, school and class\, entry date\, exit date\, days of absence\, and sometimes grades. Some class rolls may be the only surviving record of student attendance and grades and would require permanent retention (See Official transcripts\, item 17-3).",Retain for 3 year(s),Exempt,
27980,Canyons School District (Utah). Butler Elementary School,Attendance reports,1923-,Chronological,"These are the class rolls maintained by each teacher. They are used to record student attendance. Attendance has been computerized in all Utah school districts and the use of class rolls has been discontinued. These rolls contained teacher's name\, students' names\, school and class\, entry date\, exit date\, days of absence\, and sometimes grades. Some class rolls may be the only surviving record of student attendance and grades and would require permanent retention (See Official transcripts\, item 17-3).",,Exempt,
27978,Canyons School District (Utah). Brookwood Elementary School,Office reports,1976-,Chronological,"These are the class rolls maintained by each teacher. They are used to record student attendance. Attendance has been computerized in all Utah school districts and the use of class rolls has been discontinued. These rolls contained teacher's name\, students' names\, school and class\, entry date\, exit date\, days of absence\, and sometimes grades. Some class rolls may be the only surviving record of student attendance and grades and would require permanent retention (See Official transcripts\, item 17-3).",,Exempt,
28010,Canyons School District (Utah). Oak Hollow Elementary School,Attendance reports,1998-,Chronological,"These are the class rolls maintained by each teacher. They are used to record student attendance. Attendance has been computerized in all Utah school districts and the use of class rolls has been discontinued. These rolls contained teacher's name\, students' names\, school and class\, entry date\, exit date\, days of absence\, and sometimes grades. Some class rolls may be the only surviving record of student attendance and grades and would require permanent retention (See Official transcripts\, item 17-3).",Retain for 3 year(s),Exempt,
28026,Canyons School District (Utah). Ridgecrest Elementary School,Office reports,1967-,Chronological,"These are the class rolls maintained by each teacher. They are used to record student attendance. Attendance has been computerized in all Utah school districts and the use of class rolls has been discontinued. These rolls contained teacher's name\, students' names\, school and class\, entry date\, exit date\, days of absence\, and sometimes grades. Some class rolls may be the only surviving record of student attendance and grades and would require permanent retention (See Official transcripts\, item 17-3).",Retain for 3 year(s),Exempt,
28001,Canyons School District (Utah). Granite Elementary School,Attendance reports,1975-,Chronological,"These are the class rolls maintained by each teacher. They are used to record student attendance. Attendance has been computerized in all Utah school districts and the use of class rolls has been discontinued. These rolls contained teacher's name\, students' names\, school and class\, entry date\, exit date\, days of absence\, and sometimes grades. Some class rolls may be the only surviving record of student attendance and grades and would require permanent retention (See Official transcripts\, item 17-3).",Retain for 3 year(s),Exempt,
28017,Canyons School District (Utah). Park Lane Elementary School,Office reports,1979-,Chronological,"These are the class rolls maintained by each teacher. They are used to record student attendance. Attendance has been computerized in all Utah school districts and the use of class rolls has been discontinued. These rolls contained teacher's name\, students' names\, school and class\, entry date\, exit date\, days of absence\, and sometimes grades. Some class rolls may be the only surviving record of student attendance and grades and would require permanent retention (See Official transcripts\, item 17-3).",Retain for 3 year(s),Exempt,
27996,Canyons School District (Utah). East Sandy Elementary School,Office reports,1969-,Chronological,"These are the class rolls maintained by each teacher. They are used to record student attendance. Attendance has been computerized in all Utah school districts and the use of class rolls has been discontinued. These rolls contained teacher's name\, students' names\, school and class\, entry date\, exit date\, days of absence\, and sometimes grades. Some class rolls may be the only surviving record of student attendance and grades and would require permanent retention (See Official transcripts\, item 17-3).",Retain for 3 year(s),Exempt,
28022,Canyons School District (Utah). Quail Hollow Elementary School,Attendance reports,1981-,Chronological,"These are the class rolls maintained by each teacher. They are used to record student attendance. Attendance has been computerized in all Utah school districts and the use of class rolls has been discontinued. These rolls contained teacher's name\, students' names\, school and class\, entry date\, exit date\, days of absence\, and sometimes grades. Some class rolls may be the only surviving record of student attendance and grades and would require permanent retention (See Official transcripts\, item 17-3).",Retain for 3 year(s),Exempt,
28031,Canyons School District (Utah). Silver Mesa Elementary School,Attendance reports,1978-,Chronological,"These are the class rolls maintained by each teacher. They are used to record student attendance. Attendance has been computerized in all Utah school districts and the use of class rolls has been discontinued. These rolls contained teacher's name\, students' names\, school and class\, entry date\, exit date\, days of absence\, and sometimes grades. Some class rolls may be the only surviving record of student attendance and grades and would require permanent retention (See Official transcripts\, item 17-3).",Retain for 3 year(s),Exempt,
28019,Canyons School District (Utah). Peruvian Park Elementary School,Attendance reports,1964-,Chronological,"These are the class rolls maintained by each teacher. They are used to record student attendance. Attendance has been computerized in all Utah school districts and the use of class rolls has been discontinued. These rolls contained teacher's name\, students' names\, school and class\, entry date\, exit date\, days of absence\, and sometimes grades. Some class rolls may be the only surviving record of student attendance and grades and would require permanent retention (See Official transcripts\, item 17-3).",Retain for 3 year(s),Exempt,
28035,Canyons School District (Utah). Sprucewood Elementary School,Office reports,1978-,Chronological,"These are the class rolls maintained by each teacher. They are used to record student attendance. Attendance has been computerized in all Utah school districts and the use of class rolls has been discontinued. These rolls contained teacher's name\, students' names\, school and class\, entry date\, exit date\, days of absence\, and sometimes grades. Some class rolls may be the only surviving record of student attendance and grades and would require permanent retention (See Official transcripts\, item 17-3).",Retain for 3 year(s),Exempt,
28043,Canyons School District (Utah). Willow Springs Elementary School,Attendance reports,2006-,Chronological,"These are the class rolls maintained by each teacher. They are used to record student attendance. Attendance has been computerized in all Utah school districts and the use of class rolls has been discontinued. These rolls contained teacher's name\, students' names\, school and class\, entry date\, exit date\, days of absence\, and sometimes grades. Some class rolls may be the only surviving record of student attendance and grades and would require permanent retention (See Official transcripts\, item 17-3).",Retain for 3 year(s),Exempt,
28025,Canyons School District (Utah). Ridgecrest Elementary School,Attendance reports,1967-,Chronological,"These are the class rolls maintained by each teacher. They are used to record student attendance. Attendance has been computerized in all Utah school districts and the use of class rolls has been discontinued. These rolls contained teacher's name\, students' names\, school and class\, entry date\, exit date\, days of absence\, and sometimes grades. Some class rolls may be the only surviving record of student attendance and grades and would require permanent retention (See Official transcripts\, item 17-3).",Retain for 3 year(s),Exempt,
28034,Canyons School District (Utah). Sprucewood Elementary School,Attendance reports,1978-,Chronological,"These are the class rolls maintained by each teacher. They are used to record student attendance. Attendance has been computerized in all Utah school districts and the use of class rolls has been discontinued. These rolls contained teacher's name\, students' names\, school and class\, entry date\, exit date\, days of absence\, and sometimes grades. Some class rolls may be the only surviving record of student attendance and grades and would require permanent retention (See Official transcripts\, item 17-3).",Retain for 3 year(s),Exempt,
28055,Canyons School District (Utah). Eastmont Middle School,Attendance reports,1973-,Chronological,"These are the class rolls maintained by each teacher. They are used to record student attendance. Attendance has been computerized in all Utah school districts and the use of class rolls has been discontinued. These rolls contained teacher's name\, students' names\, school and class\, entry date\, exit date\, days of absence\, and sometimes grades. Some class rolls may be the only surviving record of student attendance and grades and would require permanent retention (See Official transcripts\, item 17-3).",Retain for 3 year(s),Exempt,
28071,Canyons School District (Utah). Alta High School,Office reports,1978-,Chronological,"These are the class rolls maintained by each teacher. They are used to record student attendance. Attendance has been computerized in all Utah school districts and the use of class rolls has been discontinued. These rolls contained teacher's name\, students' names\, school and class\, entry date\, exit date\, days of absence\, and sometimes grades. Some class rolls may be the only surviving record of student attendance and grades and would require permanent retention (See Official transcripts\, item 17-3).",Retain for 3 year(s),Exempt,
28075,Canyons School District (Utah). Brighton High School,Office reports,1969-,Chronological,"These are the class rolls maintained by each teacher. They are used to record student attendance. Attendance has been computerized in all Utah school districts and the use of class rolls has been discontinued. These rolls contained teacher's name\, students' names\, school and class\, entry date\, exit date\, days of absence\, and sometimes grades. Some class rolls may be the only surviving record of student attendance and grades and would require permanent retention (See Official transcripts\, item 17-3).",Retain for 3 year(s),Exempt,
28143,Navigator Pointe Academy (Utah),Student records,2004-,alphabetical,"These are student cumulative files for students whose records were not transferred but no longer attend this school. They were used to document the student's attendance. They include test scores\, immunization record\, eye testing\, and all pertinent information on the student. These student files are commonly known as ""dead files.""",Retain for 3 year(s) after separation,Exempt,
28091,Iron County Jail (Utah),Inmate grievance files,2002-,numerical by grievance number,"These files provide documentation of the investigation into any grievance filed by an inmate. They are used to investigate grievances and inform inmates of findings/results. Information includes name of the inmate\, inmate number\, description of grievance\, names of individuals involved\, description of any related incidents\, investigative notes\, disciplinary actions\, results of the investigation\, and the result of the grievance hearing.",Retain for 3 year(s),Private,
28141,Labor Commission. Industrial Accident Division,Proof of coverage reporting penalty case files,2001-,chronological by closure date,"These files document the penalty assessment to insurance carriers for proof of coverage reporting noncompliance. These records document the late filing of reports by insurance carriers and the payment of the fine assessed. The files contain: penalty assessment\, correspondence\, and payment information on the penalty.",Retain for 30 year(s),Public,
28195,Department of Health and Human Services. Division of Child and Family Services,Unaccepted referral intake records,1996-,Alphabetical by client surname,"These are records are created when a referral has been made to the Child and Family Services Intake Office but the information received does not meet the criteria to accept the case for investigation. It is labeled as unaccepted\, and the information is stored in the Child and Family Services electronic database. Records include work completed by the Intake Office and is maintained for informational concerns that are brought to the attention of Child and Family Services. This information is part of the client history when Child Protective Services (CPS) investigates a case as required by Child and Family Services Practice Guidelines. Information includes name\, alleged victim and perpetrator information\, and alleged reports of child abuse or neglect that do not rise to investigation standards.",Retain for 50 year(s),Private,
28169,Labor Commission. Division of Occupational Safety and Health. Education and Consultation,Consultation case files,2008-,Chronological,"These files document occupational safety and health consultation activities performed on local Utah businesses. Consultation cases determine exposure levels to health hazards where a violation of occupational safety and health regulations has occurred. Records include hazard identification for physical hazards\, as well as industrial hygiene testing. They also include program assistance and training activities. Records include establishment name\, establishment type (public or private)\, physical and mailing addresses\, type of consultation activity\, number of employees\, telephone number\, scope of the visit\, time and date of the visit\, narrative on findings\, and the name and signature of the consultant.",Retain for 10 year(s),Exempt,
29798,Labor Commission. Division of Occupational Safety and Health. Education and Consultation,Compliance assistance records,2013-,"Alphabetical by consultant name, therein chronological by year.","These records contain information documenting phone calls\, outreach events\, and other contacts promoting the UOSH consultation program and work place safety in general. These records are kept separate from the consultation case files (28169).",Retain for 6 year(s),Private,
29825,Department of Administrative Services,Capitol photographs,ca.2000.,,"This series contains photographs of the State Capitol prior to its most recent renovation. These were enlarged\, framed and hung in Executive Director's Office.",,Public,2.00 cubic feet
29922,Green Hills Estates Water and Sewer Improvement District (Utah),Customer complaints and correspondence,1983-,Chronological by date received.,"These records are documented correspondence between the district and its customers and can include complaints\, customer name and address changes\, and notices.",Retain for 3 year(s),,
30015,Daggett County (Utah). County Recorder,Official surveys and plats,1980-,Alphabetical by name of plat.,"These are the official plats recorded by the county recorder by statute. They include: boundary maps\, zoning plats\, annexation plats\, road dedication plats\, section breakdown plats\, water district plats\, sewer district plats\, and miscellaneous official plats.",Retain permanently,Public,
30018,Taylorsville (Utah),Conditional use permit records,1970-,Alphanumerical.,"These records contain conditional use permits\, which allow for the construction of buildings on the condition that impacts on neighborhoods are mitigated. These records may include the original application\, blueprint drawings\, investigative reports\, planning commission decisions\, cash receipts\, and related correspondence. This record series includes records provided to Taylorsville City by Salt Lake County that document conditional use permits issued when the area was unincorporated.",Retain permanently,Public,
30043,Willard (Utah),Utility location record,ca. 1950 - ca. 1975.,Generally alphabetical by property owner name.,"This series contains a record book used to document the location of various elements of utility distribution systems in the town. It was likely used to assist in locating utilities when repairs or alterations were to be made and in locating meters to document water usage. The book includes notes on the location of such elements as main gas lines\, curb boxes and meter boxes for individual properties\, and the location of lines and valves.",,Public,1.00 cubic foot
30029,Department of Employment Security,Occupational Employment Survey forms,1988,"Generally numerical by form number, thereunder by schedule number.","This series contain survey forms submitted by employers throughout the state. The forms were apparently created by the U. S. Department of Labor\, sent out by the Department of Employment Security\, and voluntarily filled out and returned. The surveys were a tool for gathering statistical data about employment in the state. They focus on information about the number of employees and positions they held in each organization surveyed. There are forms for employers in various industries\, and subcategories within each industry. The industries include such categories as ""Motor Freight Transportation and Warehousing Industry\,"" ""Wholesale and Retail Trade Industry\,"" ""Communications Industry\,"" and ""State and Local Governments."" Most of the surveys are on forms sent out and returned\, but there are some forms filled out over the telephone. Each employer was given a unique number and the many numbers missing in the sequence suggest that many employers chose not to return a survey form.",,,
30039,Greater Salt Lake Municipal Services District (Utah),Planning and development services records,2019-,Alphabetical,These records document the planning and development services of the Municipal Service District.,Retain permanently,Public,
30064,Utah Counties Indemnity Pool (Utah),Contracts,1992-,Chronological.,"These records include any contract\, including any written agreement\, memorandum of understanding\, or other instrument outlining the terms of any agreement outlining the terms that the governmental entity has entered into.",Retain for 6 year(s),Protected,
30069,Orderville (Utah),Cemetery maps,ca. 1935 -1968,"Chronological by creation date, thereunder numerical by block number.","Cartographic records which contain the officially designated record copy of maps created by an agency. These records document unique cartographic information about the state of Utah. They may include maps\, charts\, geospatial data sets \, aerial photographs\, globes\, models\, and raised relief maps. These are a graphic representation of the earth's surface drawn to scale.",,Public,
30110,Utah Transit Authority (Utah),Property records,1970-,"Alphabetical by project name, thereunder by property or location.","These records contain property files which include real property files\, deed records\, right of way records\, easement files\, property appraisals\, lease information files\, correspondence\, crossing agreements\, license agreements\, insurance certificates\, right of entry files\, engineering files\, property management files\, and any other records related to property owned by the Utah Transit Authority. They are used for management of Utah Transit Authority's purchased properties. Excludes assets\, such as vehicles.",Retain permanently,Private,
30204,Box Elder County (Utah). County Clerk,Voter registration records,1992-,"Chronological by registration year, thereunder alphabetical by name.","These are various forms are used to register all eligible voters in Box Elder County. Information on the forms may include voter's name\, address\, birth date\, birth place\, last address where previously registered\, political party (optional)\, date\, drivers license numbers\, partial social security numbers\, signature and sworn statement.",Retain permanently,Public,28.00 cubic feet
30193,School and Institutional Trust Lands Administration,"Oil & gas, mining, and renewable energy unit agreement records",1939-,Alphabetical by Unit Agreement name.,"The oil and gas\, mining\, and renewable energy groups at SITLA may manage specific types of leases known as unit agreements\, communitization agreements\, and pooling agreements. These agreements provide for the exploration and/or development of the leased lands and specified substances. Interest owners (lessees) commit to these agreements\, and each agreement has a designated authorized owner. Pooling\, and communitization or unitization of leases\, are described further in Utah Administrative Codes R850-21-500(3)\, R850-22-500(5)\, R850-24-175(12)\, and R850-27-300(6). Records and information may include unit agreements\, unit operating agreements\, communitization agreements\, pooling agreements\, maps\, well determinations\, confidential plans of development\, photos\, and related correspondence.",Permanent. Retain for 10 year(s) after case is closed,Public,
30251,Taylorsville (Utah),Property appraisals,1996-,Numeric by property address.,"These records document the appraised value of real property owned by or considered for purchase by Taylorsville City.The records are used to help make decisions regarding the potential sale or purchase of real property. Records include the property address\, parcel number\, legal description\, appraised value\, ownership history\, and property description.",Retain permanently,Protected,1.00 cubic foot
29873,State Mental Hospital,Patient admission list,1885-1959.,Roughly reverse chronological by admission date.,This series contains a list of patients admitted to the hospital.,,Exempt,1 microfilm reel
29949,Governor's Office of Economic Opportunity. Tourism Office. Film Commission,Film photographs and posters,1962-,Alphabetical by film title.,These records are photographs and posters from commercial films which were shot in Utah.,Retain permanently,Public,
29965,Rich County (Utah). Probate Court,Probate case files,1884-1895.,Numerical by assigned case number.,This series contains documents filed in cases involving the estates of deceased persons and the guardianship of minors and individuals considered incompetent.,,Public,1.00 cubic foot
30009,School and Institutional Trust Lands Administration,Land Development project planning records,1995-,Alphabetical by project name.,"The Development Group manages approximately 1% of the lands managed by the Trust\, in accordance with Utah Code 53C-1-302 (2011). These 100 tracts have higher potential surface values to the trust beneficiaries. The Development Group applies real estate development\, land planning\, land conservation\, and legal and finance disciplines in its management of these special properties\, as detailed in Utah Administrative Code R850-140 (2020). The Development Group works with the private sector\, governmental groups and other interested parties on the tracts of land they manage. The records in this series document the planning stage of the development process\, prior to the development transaction. The full development process includes a planning stage\, then one (or more) development transactions and supporting transactions. These records document the planning stage. Records and information may include project planning records\, copies of surveys\, contracts\, applications\, financial documents\,,copies of maps and photos\, purchasing transactions\, RFPs (requests for proposal)\, and related correspondence. Records are organized by project\, where a project is defined as a tract of land which will be developed as a unit throughout the development process.",Retain permanently,Public,
30034,Utah County (Utah). County Treasurer,Cancelled sales certificate file,1924,Chronological,"This series contains Treasurer's Certificates of Sale for a piece of property sold to Utah County for delinquent taxes. There is a certificate for each year the taxes for the property was unpaid\, from 1912 to 1922. The land had apparently been under contract for purchase from the State of Utah. Accompanying the certificates is a 1924 letter to the County Treasurer from the State Land Office indicating that the sales certificate for the property had been cancelled for non-payment.",,Public,
30022,Spring City (Utah),Bonds,1926-1950.,None.,,,Public,1.00 cubic foot
30007,Daggett County (Utah). County Recorder,Abstract records,1956-,"Numerical by section, thereunder by township, thereunder by range.","These records document the history of land ownership in Daggett County and record the change of ownership over time. Records are kept in accordance with Utah statute\, which requires that the records be kept permanently and public (Utah Code 17-21-1 (2015)).",Retain permanently,Public,
30053,Huntington (Utah),Accounting ledger,"1892-1902, 1913.",Chronological by date of expense.,"This series contains a ledger kept by the Huntington town clerk documenting treasury expenses of the city. The notes kept on the early years' expenses are not very detailed\, usually only including warrant numbers. However\, the way charges were documented changes periodically\, likely with changes in staff. For example\, the year 1898 has been divided into cash received and cash disbursed\, and includes details about how expenses were paid to and for what purpose. After recording data for 1902\, the book is left blank for the majority of the rest of the pages. Toward the back exists a record of real estate sold at the 1913 tax sale.",,Public,1.00 cubic foot
30078,Cache County (Utah). County Sheriff,Fingerprint cards,1947-,Chronological.,"These are cards are used to verify a subject's identity. The cards contain the subject's fingerprints as well as all necessary information required to identify the individual\, including fingerprint classification number\, name\, address\, date of birth\, date of arrest\, signature of subject\, photograph\, occupation\, and place of employment.",Retain for 75 year(s),Protected,
30161,Salt Lake City (Utah). Fire Department,First responder emergency contact records,2021-,Alphabetical by employee last name.,"These records include the names and contact information of individuals identified by Salt Lake City first responders\, who should be reached in cases of emergent circumstances regarding the first responder such as injury or death.",Retain until separation,Private,
30198,Utah State Tax Commission. Property Tax Division,County ownership plat maps,ca. 1975-1980.,"Generally alphabetical by county name, thereunder numerical by book number.","Cartographic records which contain the officially designated record copy of maps created by an agency. These records document unique cartographic information about the state of Utah. They may include maps\, charts\, geospatial data sets \, aerial photographs\, globes\, models\, and raised relief maps. These are a graphic representation of the earth's surface drawn to scale.",,Public,35.00 cubic feet
30227,Karl G. Maeser Preparatory Academy (Utah),Student cumulative files,2013-,"Chronological by school year, thereunder alphabetical by surname.","These case files document nonfatal fire investigations. They may include various report forms\, interviews\, photographs\, newspaper clippings\, and other information as necessary to undertake investigation. See also Fatal fire investigation case files.",Retain for 3 year(s) after separation,Protected,
30314,State Prison,Inmate ration record book,1942-1949.,Chronological by date.,,,Public,1.00 cubic foot
30315,State Prison,Mail record book,1928.,Chronological by date.,,,Public,1.00 cubic foot
30360,School and Institutional Trust Lands Administration,Range improvement projects,1994-,Alphanumerical by lease number.,"These files contain documents associated with both expired and canceled range improvement projects on lands administrated by the Trust Lands Administration in accordance with Utah Code 53C-4-201. The files may contain final and fully executed contracts\, correspondence (including e-mail)\, application materials\, director's actions\, maps and/or drawings\, photos\, videos\, accounting materials (receipts\, copies of checks\, etc.)\, bonding and insurance materials\, environmental documentation\, certified mail receipts and signature cards\, cancellation notices\, and other materials associated with the range improvement projects. Range improvements can be non-structural and structural. Seedings are examples of non-structural range improvements. Fences or facilities such as wells or water pipelines are examples of structural improvements. These projects enhance or improve livestock grazing management\, improve watershed conditions\, enhance wildlife habitat\, or serve similar purposes.",Permanent. Retain for 10 year(s),Public,
30368,Capitol Preservation Board,Centennial celebration banners,2016.,None.,,,,
30334,State Prison,Operating control report,1948-1953.,Reverse chronological order by date.,,,Public,
30382,Weber County (Utah). County Clerk,Election returns,2020-,Chronological by election year,"These records are election returns\, and include ballot envelopes\, ballots\, tabs\, and other related materials from each Weber County election precinct.",Retain for 22 month(s),Protected,
30362,Utah Transit Authority (Utah),Real Estate Department maps,2002-,None,"These maps document the location of real estate as it relates to Utah Transit Authority projects including rail and bus routes\, and agency owned buildings.",Permanent. Retain until administrative need ends,Protected,
30394,Cache County (Utah). County Recorder,Chattel mortgagor indexes,1929-1977.,Chronological,Records provide an index of the mortgagor f the chattel mortgage records kept by Cache County. Include the names of the mortgagor and location of property.,Retain permanently,Public,
30439,Washington City (Utah),Zone change application files,1990-,Numerical by year and case number.,"The records pertain to the zone change applications issued by Washington City to document changes or expansions of nonconforming land uses that may require approval by the Planning Commission. The records may include zone change application\, zone change description\, site plans\, verification records regarding original and current use\, petitions from residents\, correspondence\, nonconforming use certificate\, Planning Commission recommendations and related decisions.",Permanent. Retain until administrative need ends,Public,9.00 cubic feet
30447,School and Institutional Trust Lands Administration,Bond records,1970-,Alphabetical by company name.,"These are bonds in the form of a performance bond\, surety bond\, certificate of deposit\, letter of credit\, negotiable certificates of deposit\, cashier's check\, or receipt of cash provided by the operator as set forth in Utah Administrative Codes R850-21-800\, R850-22-800\, R850-23-800\, and R850-24-600. The bond is used to ensure that the operator complies with all lease obligations. Information provided with bond includes the bond number\, surety\, well location\, bond amount\, power of attorney\, and the date and terms of the bond.",Retain for 1 year(s) after final action,Protected,
30464,Salt Lake City (Utah). City Engineer,Official city maps,1907,None.,"Cartographic records which contain the officially designated record copy of maps created by an agency. These records document unique cartographic information about the state of Utah. They may include maps\, charts\, geospatial data sets \, aerial photographs\, globes\, models\, and raised relief maps. These are a graphic representation of the earth's surface drawn to scale.",,Public,
30541,Division of Health,Radiological Surveillance System reading records,1962-1969.,Chronological by date.,"This series contains readings from the Utah Division of Health's Radiological Surveillance System. Readings include: field estimates of gross beta-gamma in Salt Lake City (1962-1968); air data readings from several Utah cities (December 1968); and\, air and milk readings from across the state of Utah (January 1969).",Retain permanently,,1.00 cubic foot
30542,Salt Lake County (Utah). Justice of the Peace (Tenth Precinct : 1863-1918).,Justice docket books,1909-1918.,Numerical by case number,"Dockets record individual criminal and civil cases heard by the Justice of the Peace Court. The docket book contains both criminal and civil cases. Recorded information includes the names of the parties involved\, the date\, an account of the alleged violation of the law\, the defendant's plea\, the action taken\, the names of the attorneys\, the type of papers filed\, and the judgments rendered.",Permanent. Retain until administrative need ends,Public,1.00 cubic foot
30578,Department of Health and Human Services. Division of Child and Family Services,Text messages,2022-,Chronologically by date,"These are incoming and outgoing business-related text messages\, created in the course of administering agency functions and programs. Text messages document work accomplished\, transactions made\, actions taken\, and communications with clients and peers. Text messages contain communication to and from individuals that are involved with the agency. This correspondence documents the implementation of agency functions rather than the creation of functions or policies.",Retain for 100 year(s),Private,
30586,Fairfield (Utah),Maps,1950-,Numeric by map number.,"These records are a collection of maps created by various city departments\, collected by the City Recorder. Records document road dedications\, town plats\, map of residents\, and proposed buildings sites.",Retain permanently,Public,
30063,Utah Counties Indemnity Pool (Utah),Bylaws,1992-,Chronological.,These records include the agency bylaws and all addendums.,Retain permanently,Public,
30094,Murray City School District (Utah),Artifacts,ca. 1933-2000,None.,These artifacts are objects that have special historical significance because of their historic or evidentiary value and their association with the function and activity of a governmental entity. Governmental entities work with the Division of Archives to ensure that these historical objects are properly documented and preserved. (Utah Code 63A-12-103(10)(2016),,Public,1.00 cubic foot
30102,Cache County (Utah). County Sheriff,Unattended death and suicide investigation files,1944-,Chronological by year case was open thereunder numerical by case number.,"These case files are created as the result of law enforcement investigation into an unattended death or suicide reported in Cache County. These files may include the investigative report\, supplemental reports\, photographs\, correspondence\, deputy's notes\, pertinent laboratory tests\, medical examiner findings\, and autopsy reports.",Retain permanently,Protected,
30188,Cultural and Community Engagement. Division of Multicultural Affairs. Martin Luther King Jr. Human Rights Commission,Listening tour records,1991-,Chronological.,"These records document the MLK Commission's college listening tour and may include recordings\, photographs\, personal stories and documents\, and other related materials.",Retain permanently,Public,
30213,School and Institutional Trust Lands Administration,Lease Applications register,1896-2004.,"Numerical by book number, thereunder numerical by application number.",These records consist of various agency historic lease and land transaction log records related to state lands used in land title research. Records include lands selected to lease for surface and subsurface.,Permanent. Retain until administrative need ends,Public,
30246,Taylorsville (Utah),Election canvass and Board of Canvasser resolutions,1997-,Chronological by year.,"The records document the official results of Taylorsville's primary and general elections and are used to memorialize the results of municipal elections. The records contain tabulations of votes including dates\, candidate names\, votes tallied by district\, vote totals and resolutions signed by the Board of Canvassers accepting canvass results.",Retain permanently,Public,
30247,Taylorsville (Utah),Voter registration records,1999-2001.,"Chronological by filing year, thereunder alphabetical by last name.","The records document the list of registered voters in Taylorsville and are used to confirm voter status during municipal elections. Records may contain voter name\, address\, date of birth\, precinct number\, council district\, registration date\, voter status (active vs. inactive).",Retain permanently,Public,
30243,Salt Lake City (Utah),City and County Building lunch counter records,1946-1947,Alphabetical by vendor name.,"These records document the organization and reorganization of governmental entities. Information includes history\, functional information\, geographical boundaries\, organizational files and related records.",,Public,1.00 cubic foot
30253,Taylorsville (Utah),Campaign financial disclosures,1995-,Chronological by filing year.,"The records document campaign contributions and expenditures of candidates for municipal elected office.The records are used to ensure transparency regarding campaign contributions and expenditures. They are made available to the public and forwarded to the lieutenant governor's office per statute.The records contain candidate name and contact information\, details about the source of all campaign contributions as well as the entity or individuals that are the recipients of those campaign dollars.",Retain permanently,Public,
30375,Emery County School District (Utah),Attendance register for Utah teachers,1973-1975.,Chronological. Secondarily by teacher name.,"These are created by instructors to track class or activity attendance and retained for administrative use. May contain teacher name\, school name\, class name\, list of students\, dates attended\, assignment grades\, and final marks.",Permanent. Retain for 1 year(s) or until administrative need ends,Public,
30356,School and Institutional Trust Lands Administration,Land sale records,1896-,Alphanumerical by document sale date.,"These records represent the implementation of Sections 6\, 8\, 10\, and 12 of the Utah Enabling Act\, Articles X and XX of the Utah Constitution\, and Subsections 53C-1-302(1)(a)(ii) and 53C-4-101(1) of the Utah Code\, which authorize the director to prescribe the terms and conditions for the sale\, exchange\, and other disposition or conveyance of trust lands\, including procedures for determining fair market value of those lands. Records include historical entry logbooks of Offered Lands for Sale Register Books organized by County and Sale Register Books listed by Certificate of Sales.",Permanent. Retain until administrative need ends,Public,
30372,Emery County School District (Utah),Teacher personnel cards,1934-1936.,"chronological by year of employment, secondarily by name of school","Used to update status of teacher employment. May include the names of individuals hired\, their position\, location of work\, education qualifications\, training and certification\, experience\, personal efficiency card\, date of birth\, marital status\, sex\, height and weight\, and salary. The district regularly updated the personnel cards.",Permanent. Retain for 40 year(s),Public,
30471,School and Institutional Trust Lands Administration,Section 29 records,1995-,Chronological by date.,"These files are based on the Tax Code Opportunity for Mineral Development of the Section 29 IRS code for tax credit on qualified fuel\, including royalty approved January 4\, 1996. The credit agreement applies to qualified fuel defined as gas produced from coal seams and tight formations wells drilled after December 31\, 1979. The files may contain agreement contracts\, correspondence\, agency minutes\, excel financial spreadsheet reports\, and Internal Revenue Service tax forms.",Retain permanently,Protected,
30458,Ogden-Weber Technical College (Utah),Americans with Disabilities Act accommodation records,2022-,Alphabetical by surname.,"Documentation of the need for and rendering of services and accommodations to students with documented disabilities. Records include\, but are not limited to\, applications for services\, disability disclosure forms\, release of information forms\, documentation of disability\, accommodation letters\, referral information\, medical information and correspondence from health professionals\, interview notes\, and related correspondence.",Retain for 5 year(s) after separation,Private,
30388,Emery County School District (Utah),Historical financial ledger sampling,1901-1972.,,"Summaries showing receipts and disbursements of each department or school. May also include documentation from subsidiary ledgers to general ledger and accounting adjustments in the form of general entries. Sampling includes: monthly trial balance ledger\, warrant and voucher ledger\, budgets\, bill warrants\, payroll\, trustees' account book\, check book\, cash book\, bus expense book\, figuring book\, and rent book.",,Public,
30371,Emery County School District (Utah),School board report of school population,1913-1918.,"chronological by year, secondarily by city","School district board's annual report of school population. Information may include city\, address\, student name\, age\, race\, whether a student could read and write\, and school enrollment. The school board used these to identity school age children within the district in a given year.",Permanent. Retain for 50 year(s),Public,
30395,Cache County (Utah). County Recorder,Mortgagee indexes,1889-1980.,Chronological,These records are an index to the mortgage records kept by the Cache County recorder and reference mortgagees.,Retain permanently,Public,
30376,Emery County School District (Utah),School register,1908-1909.,,"These records capture information to verify a student was enrolled in a particular school and document their attendance\, course study\, and grades. May contain school name and location\, teacher name\, student names\, parent names\, student age\, year enrolled\, grade level or course study\, attendance record\, grades\, and scholarship record.",Permanent. Retain for 4 year(s),Public,
30396,Cache County (Utah). County Recorder,Mortgagor indexes,1898-,Chronological,These records are an index to the mortgage records kept by the Cache County recorder and reference mortgagors.,Retain permanently,Public,
30466,School and Institutional Trust Lands Administration,Historical maps,1896-,Alphanumerical by location.,"Cartographic records which contain the officially designated record copy of maps created by an agency. These records document unique cartographic information that has been created by the agency or its agents. They may include maps\, charts\, aerial photographs\, and relief maps.",Permanent. Retain until administrative need ends,Public,
30463,Department of Transportation. Engineering & Operations. Operations. Traffic Management,Anonymized Express Lanes data,2010-,Database.,"This series-specific records retention schedule serves to protect the integrity of any anonymized data associated with UDOT's Express Lanes (tolling system) records by establishing a more flexible disposition date that is specifically associated with anonymized data. *** Limited Use Purpose - These records are strictly compiled to facilitate the core aspects of program operations\, which includes deriving aggregated user-related analytics to drive future program optimization activities. Any user data collected in this program will not be shared with third-parties that do not have an essential role in this limited use purpose. User records will not be sold or otherwise made available to third-parties with an interest in monetizing the data. Similarly\, any data analytics shared outside of this program area will be anonymized in a manner that ensures individual users are not identifiable.",Retain for 3 year(s) after administrative value has been met,Public,
30480,Provo (Utah). Redevelopment Agency,Laurelwood Moblie Home Relocation Files,1995.,Numeric by lot number,The following series contain records of the acquisition and relocation of mobile home trailers by the city of Provo during the process of developing land for the Provo Town Centre Mall. The records contain appraisals of the value of the homes and document payments to the owners.,Retain permanently,Public,
30457,Ogden-Weber Technical College (Utah),Compliance Files,2022-,Alphabetical by surname.,"These are student compliance files containing report\, investigation\, and resolution information involving harassment\, assault\, pregnancy related matters\, or discrimination against a protected class.",Retain for 3 year(s),Private,
30492,Cache County (Utah). County Clerk,Board of Equalization records,2019-,Chronological by filing date.,"These records support and document decisions made by the Board of Equalization. They include valuation notices\, appraisal reports\, notices of adjustment\, and lists of appeals.",Retain for 4 year(s),Public,
30508,Road Commission. Department of Highways,County General Highway Maps,1954-1969,"Alphabetical by county name, thereunder by map number.","Cartographic records which contain the officially designated record copy of maps created by an agency. These records document unique cartographic information about the state of Utah. They may include maps\, charts\, geospatial data sets \, aerial photographs\, globes\, models\, and raised relief maps. These are a graphic representation of the earth's surface drawn to scale.",,Public,1.00 cubic foot
30485,Cache County (Utah). County Clerk,Resolutions,1950-,Chronological,These are formal statements of decisions or expressions of opinion adopted by the county commission.,Retain permanently,Public,
30502,Cache County (Utah). County Clerk,Highway development plans,2018-,Chronological,"These are comprehensive plans for the development of State Roads 30 and 23 in Cache County. Series includes UDOT development plans\, record of decision making\, environmental impact evaluations.",Retain permanently,Public,
30498,Cache County (Utah). County Clerk,2020 Election returns,2020,Chronological by election date,"These records are election returns\, and include ballot envelopes\, ballots\, tabs\, and other related materials from each Cache County election precinct for the 2020 primary and general election. Series includes voted/unvoted ballots\, and test decks.",Retain for 22 month(s),Protected,
30506,State Prison,Prisoner slang index,None.,Alphabetical by term.,,,Public,1.00 cubic foot
30580,Centennial Commission (1947),Susa Mower records,1947.,None.,"This series contains Utah Centennial Commission records that belonged to Susa Mower. Included are commission reports\, publications\, source books\, sheet music\, a photograph of a celebration in downtown Salt Lake City\, and a Certificate of Honor.",,Public,1.00 cubic foot
30636,Department of Health and Human Services. Office of Recovery Services,Child support case files,2006-,Alphabetical by client surname.,"These records support the agency's mandate to establish and enforce orders for paternity\, and child and medical support\, and to review and modify child support orders. Case files are created for case participants\, including obligors\, obligees\, and the child or children. Contents of each case file vary according to the individual circumstance of each case\, and contain information related to the Office's responsibilities described in Utah Code 26B-9: Recovery Services\, and may include the following types of information: Application for Child Support Services\, income\, employment\, medical and dental insurance\, copies of judicial court orders\, interstate documents\, correspondence\, and related records. Administrative orders and paternity establishment records are documented within the case file\, but are managed as a separate records series.","Retain for 22 year(s) after date of birth of youngest child or for 4 year(s) after case is closed, whichever is greater",Private,
59898,Salt Lake Community College (Utah),Follow-up student surveys,1985-,Alphabetical by type,These are completed and returned surveys which are used by the college to gauge the effectiveness of its programs. Surveys are sent to non-returning students and students who have graduated to evaluate the relevance of the education received and employment opportunities gained. Surveys are also sent to employers to evaluate the quality of training provided. The returned surveys are also used to refer unemployed former students to possible employment opportunities.,Permanent. Retain for 7 year(s),Private,
30653,Utah Military Academy (Utah),Withdrawn student files,2015-,"Chronological by year, thereunder alphabetically by surname","These are student cumulative files for students whose records were not transferred but no longer attend this school. They were used to document the student's attendance. They include test scores\, immunization record\, eye testing\, and all pertinent information on the student. These student files are commonly known as ""dead files.""",Retain for 3 year(s) after separation,Private,
59917,Department of Corrections. Division of Administrative Services,Building management case files,1974-2022.,"Alphabetical by building name, thereunder chronological","These files document the negotiations and the resulting agreements for leased facilities. They also have all specifications and procurement information for a building owned or leased by the department\, modifications made to leased or publicly-owned buildings\, and analysis done for space management. Information includes contracts\, agreements\, or procurements made for each building\, correspondence concerning the building\, and building modification work orders.",Retain for 27 year(s) after expiration of contractual agreement or until separation,Exempt,
80003,Duchesne County (Utah). County Treasurer,Tax assessment rolls index,1920-,Alphabetical by name.,These are an alphabetical indexes to the Tax Roll. They show the name and addresses of all Duchesne County property owners and their parcel numbers.,Retain permanently,Public,
60005,West Valley City (Utah). City Attorney,Closed civil files,1980-,Alphabetical by name,"These files contain claims and lawsuits filed against the City or its employees. These files contain a Notice of Claim (a form sent to the City by an individual requesting monetary relief from alleged negligence on the part of the City or its employees); any correspondence; police reports; witness statements; other evidence on claim; legal documents filed with the court (complaint\, summons\, notice of deposition\, etc); copies of deposition testimony; notes by attorneys; copies of legal documents filed on the City's behalf by city attorney; and copies of insurance claim forms. These are closed case files.",Retain permanently,,
80028,University of Utah (Utah),Payroll voucher register,undated,Numerical,"This series includes a computer generated report titled ""special check register"" and includes the following employee information: employee name\, check number\, gross pay\, FICA withheld\, federal tax withheld\, state tax withheld\, miscellaneous deductions\, and net pay. The report is arranged by check number.",Retain for 3 year(s),,
80071,Department of Health and Human Services. Community Health and Well-Being. Division of Population Health. Office of Emergency Medical Services and Preparedness.,Resource hospital file,1982-,"Alphabetical by hospital name, thereunder chronological","These records support the agency's function to promote trauma care in order to reduce morbidity and mortality through prevention\, awareness\, and quality intervention\, and to establish designation requirements for resource hospital emergency medical service providers (Utah Code 26-8a-303(1)(b) (1999)). Records are used to indicate whether a hospital has met the standard of an Advanced Life Support Resource Hospital Designation\, in accordance with the agency's mandate to establish application\, submission\, and procedural requirements for designations (26-8a-105(1) (2014)). Information required to verify that an institution has met the standards includes a letter of application\, the resource hospital review\, and a letter specifying designation.",Retain for 2 year(s),Public,
80099,Southern Utah University (Utah),Permanent academic records,1960-,alphabetical by student's name,"Official documents and transcripts which lists the courses attempted\, grades\, credits earned\, and status achieved by a student.",Retain permanently,Private,
80086,Salt Lake County (Utah). County Assessor,Appraisal cards,1981-,numerical by serial number,"These records contain the complete information on the appraisal and assessment of real property. The folders contain the taxpayer's name\, property address\, serial number\, legal description including acreage\, improvements (size\, quality of building\, list of taxable features of improvement and photographs of improvements)\, assessed valuations for land and improvements\, notes regarding Board of Equalization adjustments\, and factoring worksheets.",Permanent. Retain until administrative need ends,Public,
80030,Department of Health and Human Services. Community Health and Well-Being. Division of Population Health. Office of Emergency Medical Services and Preparedness.,Committee and subcommittee meeting minutes,1981-,"Alphabetical by public body, thereunder chronological","These records support the agency's function to promote a statewide system of emergency and trauma care to reduce morbidity and mortality through prevention\, awareness\, and quality intervention. Records document open meetings held by the agency's committees and subcommittees: Trauma advisory committee (Utah Code 26-8a-251)\, Emergency medical service committee (Utah Code 26-1-7)\, professional development sub-committee\, operations sub-committee\, grant sub-committee. Records include meeting minutes containing the substance of all matters proposed\, discussed\, or decided\, and votes taken\, as well as the agenda\, notices\, and any public materials distributed at the meeting.",Permanent. Retain for 3 year(s),Public,
80051,University of Utah (Utah),Payroll accounts reconciliation,undated,numerical by series number,"Display of earnings\, deductions\, taxes\, net income\, and warrant or direct deposit information. These documents are prepared and used for payroll disbursement.",Retain for 3 year(s),Private,
80083,Department of Administrative Services. Division of Purchasing and General Services. Central Stores Office,Daily stores accounting reports,1985-2000.,Chronological,These are daily computer printouts used to reconcile the transactions made between Central Supply and their customer agencies.,Retain for 3 year(s),,
80085,Department of Administrative Services. Division of Purchasing and General Services. Central Stores Office,Inventory control monthly reports,1985-2000.,Chronological,"These are monthly reports used for reference\, accounting and reconciliation of the inventory of supplies maintained by Central Stores. This series includes Detailed Activity Report\, Purchase Order Report\, Inventory Status report\, Sales Analysis by Year to Date Report\, Sales Analysis by Item Number\, and Summary Sales Analysis Report.",Retain for 2 year(s),,
80172,University of Utah (Utah),Economics facts,undated,None,,Retain permanently,,
80195,Department of Corrections. Division of Correctional Industries,Treasurer deposits,1984-,Chronological,Cash receipt transaction forms accompanying agency deposits to the State Treasurer's Office.,Retain for 3 year(s),Public,
80194,Department of Corrections. Division of Correctional Industries,Production management records,1984-,Chronological,"These are management records used to control the workload and quantity of work performed at Utah Correctional Industries (UCI). This series includes production schedules\, monitoring reports\, production quantities\, and cost accounting reports.",Retain for 5 year(s),Public,
80215,Weber County (Utah). County Clerk,Election canvasses,1940-,Chronological,"These are large charts recording the number of votes candidates received in the general election by election district. They contain the year\, date\, office\, name of candidate\, district number\, vote tallies by district and grand totals.",Retain permanently,Public,
80186,Department of Corrections. Division of Correctional Industries,Financial statement detail workpapers,1985-,Chronological,"These are the background papers used to prepare the Profit and Loss Statement. This series includes FIRMS reports\, budget work detail\, workpapers\, computer reports.",Retain for 3 year(s),Public,
80217,Lewiston (Utah),Council minutes,1904-,chronological,"They are the official record of the proceedings of regularly scheduled\, special\, and emergency city council meetings. They include the date\, time\, and place of meetings\, name of members in attendance and those absent\, a record of subjects discussed\, statements of intent\, and a record of action filed.",Permanent. Retain until administrative need ends,Public,1 microfilm reel
80261,Department of Corrections. Inmate Services,Inmate negative photos,ca. 1960-2014.,Numerical by inmate number,"These files contain photographic negatives of inmates. These negatives are used to keep positive identification current. They are also used to create positive prints when information on inmates is requested from outside agencies. Each inmate has a packet which includes one negative\, one positive print (for easy identification)\, inmate name and number\, the date inmate was admitted to the prison\, the date the photo was taken\, the date photo updates were taken (photos are periodically updated to maintain identification integrity)\, and any escape order requests (photo requested from file after an inmate's escape). These negatives are kept as the master photographs for duplication purposes. Some inmates may have multiple photographs included. Photos and negatives previous to ca. 1960 were included in inmate jackets (see 84145).",Permanent. Retain for 5 year(s) after separation,Public,
80187,Department of Corrections. Division of Correctional Industries,Accounts receivable worksheets,1987-,Chronological,"These worksheets are used to reconcile the quarterly profit and loss statements. Includes production balances\, and accounts receivable totals.",Retain for 3 year(s),Public,
80207,Department of Health. Bureau of Health Promotion,Get fit for life flexplan credit application file,1986-,Alphabetical by name,"This is a record of verification that this person is active in this rebate program. This file includes name\, home address\, department\, work address\, social security number\, home phone number\, work phone number\, and signature and date of person. It also includes date attended education workshop\, and verified by.",Retain for 3 year(s) after expiration of contractual agreement,Private,
80219,Weber County (Utah). County Clerk,Notary public card file,1950-,Alphabetical by name,"this card file records the names of notaries public residing in Weber County. These cards contain the name of notary\, date issued and date expired.",Retain for 1 year(s),Public,
80211,Department of Corrections. Division of Administrative Services,Data processing plans and amendments,1985-,Chronological,"These are Annual Plans put together by the bureau which forecast the automation hardware and software needs for the agency for the coming year. These include an executive summary\, an agency overview and background data\, an explanation of the current data processing environment\, projections for expansion of the data processing environment and the budgetary impact.",Permanent. Retain for 5 year(s),Public,
80402,Department of Corrections. Division of Institutional Operations. Bureau of Support Services,Audit reports for institutional support services activities,1986-2014.,"Alphabetical by activity, thereunder chronological","These are the internal audit results for all support services activities within the prison. This office has the responsibility for conducting these audits. These activities include library services\, mental health services\, religious services\, the business office\, the commissary\, the hobby shops\, and alcohol abuse treatment services. These reports include an introduction\, statement of concepts and audit methodologies\, policies and procedures\, working papers\, findings and recommendations\, and the final report.",Permanent. Retain for 3 year(s),Public,
80454,Department of Health and Human Services. Division of Child and Family Services,Adoption assistance records (subsidy),1943-,Alphabetical by surname,"These records document subsidy payments to families adopting children with special needs\, track eligibility\, and provide an audit trail of payments made. State subsidies may be one time\, time-limited\, or long-term depending on the circumstances of the family and the child's needs. Medical\, dental\, psychological\, and long-term maintenance state subsidies continue until age 18\, or until age 21 if the state has determined that the child has a mental or physical handicap which warrants continuing assistance. All state subsidy agreements are reviewed annually for continued eligibility. They include eligibility documentation\, court orders\, supplemental security income eligibility\, aid to families with dependent children eligibility\, state contracts\, and other miscellaneous,documentation.",Retain for 5 year(s) after case is closed,Public,
80447,Department of Health. Bureau of Health Promotion,Health promotion and risk reduction purchase requisition,1986-,Chronological,"This is a record of request to the State Purchasing Division to procure needed equipment and supplies. The information includes date prepared\, date required\, estimated cost\, requisition number\, department\, division\, organization and address\, contact person\, department head signature and date\, quantity\, description and specifications\, award to\, amount\, vendor number\, and agent.",Retain for 2 year(s),Public,
80392,Department of Corrections. Inmate Administration Bureau,Inactive inmate reference card files,1913-2014.,Alphabetical by name,"These are quick reference files used by records office personnel to handle inquiries regarding critical informaion about an inmate who has been released. This information is duplicated in the Offender Based Criminal Identification System (OBCIS). These are backupfiles for the master index. This includes name\, file number\, crime\, occupation\, sentence\, nationality\, place of birth\, date of birth\, religion\, education\, trial judge\, marital status\, county\, release date\, personal description\, FBI number\, and social security number.",Retain permanently,Public,
80546,Utah State University,Inactive contracts and grants,undated.,None,"Grant applications filed with the contracts and grant office at Utah State University. These grants are filed by a wide range of departments at the university and document successful grant applications and efforts to track the progression of grant projects. These files include a copy of the original grant and requests or notices to change the terms and conditions of grants. The original grant files often contain financial statements\, proposals\, correspondence\, documentation of work to be done\, goal of the grant\, and a work plan or time line for the successful completion of the grant. Often these grants are from state and federal agencies.",Retain for 3 year(s),Public,
80578,Department of Health. Division of Medicaid and Health Financing. Bureau of Financial Services,Claims processing assessment system audit files,1985-2014.,"Alphanumerical by month, thereunder numerical by case number","This is a file of claims randomly selected by the computer for this CPAS audit which is a federal mandated state audit. This audit is required of HCF to perform 600 inquiries per fiscal year. This audit samples files from UB-82 claims\, LTC claims\, HCFA 1500 claims\, Dental claims\, EPSDT claims\, and Pharmacy claims. This file includes the claims processing review schedule with unit number\, recipient ID number\, service date\, local code\, recipient name\, vendor billing\, original claim history inquire\, provider master record\, and client data sheet.",Retain for 3 year(s),Private,
80638,West Valley City (Utah). Department of Administration,Animal monthly control reports,1982-,Chronological,"These are reports containing the monthly totals of all animal cases\, types\, dates and mileage. They are used for budgeting and planning purposes.",Retain for 2 year(s),,
80633,Juab County (Utah). County Treasurer,Tax sale records,i 1912-,"Numerical according to book number thereunder alphanumerical by section, range, block, or lot.","These are records which document the sale of property by the county treasurer's office for delinquent taxes. Property may be sold after 4 years of delinquency. Information includes name of person to whom property was assessed; legal description of property; date of sale; volume and page where property was entered in the assessment roll; amounts of taxes and penalty attached; total amount due; name of person to whom property was sold; and date of redemption and name of redeemer\, if redeemed\, and redemption certificate number.",Permanent. Retain for 4 year(s),Public,
30459,Emery County (Utah),Maps,ca.1940,None.,"Cartographic records which contain the officially designated record copy of maps created by an agency. These records document unique cartographic information about the state of Utah. They may include maps\, charts\, geospatial data sets \, aerial photographs\, globes\, models\, and raised relief maps. These are a graphic representation of the earth's surface drawn to scale.",,Public,
30501,Cache County (Utah). County Clerk,Business license register,1983-,Chronological by filing date,"These records are a register or index of licensed businesses operating within Cache County boundaries. Information may include the type of license issued\, applicant\, address\, business name\, and date.",Retain permanently,Public,
30520,Duchesne County (Utah). County Clerk,Election returns,2020-,Chronological by election year.,"These records are election returns\, and include ballot envelopes\, ballots\, tabs\, and other related materials from each Duchesne County election precinct.",Retain for 22 month(s),Protected,
30599,Fairfield (Utah),Legal counsel records,2007-,Chronological by filing date.,"This series contains various legal counsel records created by the city attorneys representing Fairfield town. Records may include legal interpretations given by attorneys at the request of governmental entities\, legal filings and other related records.",Retain until administrative need ends,Protected,
30617,Heber City (Utah),Resolutions,1922-,,,,,
30642,Department of Health and Human Services. Office of Recovery Services,Paternity establishment records,2006-,Database,"These records document the biological paternity of a child\, and may include requests for genetic testing\, genetic testing lab results\, lab affidavit\, photos\, paternity questionnaire\, paternity affidavit\, genetic test results notification letters\, genetic testing exclusion\, out of state birth certificates and voluntary declaration of paternity.",Retain for 40 year(s) after case is closed,Private,
59899,Salt Lake Community College (Utah),College staff evaluations,1982-,Alphabetical by type/area/name,"These evaluations are divided into four categories: the college as a whole\, administrative staff\, all faculty (known as Instructor Evaluation Questionnaires or IEO's)\, and classified staff. The files document goals and accomplishments\, evaluative comments from supervisors\, colleagues and students\, and other job performance documentation.",Retain for 7 year(s),Private,
59962,Department of Health and Human Services. Community Health and Well-Being. Division of Population Health. Office of Emergency Medical Services and Preparedness.,Travel files,1986-,Chronological,This is a record of authorization to travel in state or out of state sent through the division and to state finance for reimbursement.,Retain for 3 year(s),Public,
60004,Salt Lake City (Utah). Police Department,Driving under the influence tracking program,1984-,Chronological,"These files contain documentation made possible through a federal grant for creating a computerized DUI tracking system. The files contain information on all DUI or related offenses\, such as case number\, name of offender\, date involved\, location results of blood alcohol tests\, whether an accident was involved\, name of officer (s)\, etc. Quarterly and annual reports are submitted to the State Department of Public Safety.",,,
80011,University of Utah (Utah),Inactive personnel listings,1983-,Alphanumerical by pay period code.,"These records document employees of the University of Utah who have recieved pay for their work. Includes name\, social security number\, date of birth\, years of education\, date of hire\, last pay date\, home address\, and employee number.",Permanent. Retain for 3 year(s),Private,
80027,University of Utah (Utah),Auxiliary fund general and cash disbursement journal,undated,Numerical,,Retain permanently,,
80033,Department of Health and Human Services. Community Health and Well-Being. Division of Population Health. Office of Emergency Medical Services and Preparedness.,Emergency department log,1984-2014.,Chronological,"This is a log record of the arrival and disposition of each person entering a hospital emergency room in the state. This includes name of hospital\, nursing staff\, clerk\, time of arrival\, address of patient\, method of arrival\, complaint on entry\, if injury\, describe external cause\, date and time problem occurred\, degree of urgency on entry\, diagnosis after work-up\, procedures performed\, disposition time and type\, and optional information. This file is kept as a reference and statistical data only.",Retain for 10 year(s),Private,
80010,University of Utah (Utah). Medical Center,Hemotology/oncology patient files,1960-,Chronological.,"These are records of patients' medical histories. They include information such as treatments administered\, test results\, and doctors and nurses notes\, as well as other personal identifiers.",,Private,
80100,Department of Corrections. Adult Probation and Parole. Region 3. Community Correctional Center,External daily count reports,1990-2000.,Numerical.,"These are reports forwarded to the regional administrative offices\, the department and the prison. They are used to manage the placement of offenders in a halfway house\, monitor the population count of all correctional centers\, track the movement and location of offenders and ensure that workloads are properly distributed. Includes name of center\, number of residents\, number of vacancies\, list of residents by status\, date and residents released or admitted.",Permanent. Retain for 4 year(s),Public,
80079,Department of Government Operations. Division of Purchasing and General Services. State Mail and Distribution Services,Daily financial report,1982-,Chronological,"These are federally required reports used by the state mailroom\, which is a contract station for the Post Office\, to account for the consignment value of stamps. It is completed daily and the original is sent to the post office for reconciliation. This series includes bank deposit slips\, registered mail certificates\, and the stamp requisition form.",Retain for 2 year(s),,
80155,Department of Corrections. Division of Prison Operations,Inmate transportation order files,1985-,Chronological,These records are used to authorize movement of an inmate from the prison to an off-site location. They are used mostly by the post guard and the vehicle control officer. Includes name of inmate to be moved and the date of the movement.,,Public,
80119,Department of Health and Human Services. Community Health and Well-Being. Division of Population Health. Office of Emergency Medical Services and Preparedness.,Bureau monthly reports,1987-,Chronological,"These records support the agency's function to work with local\, state\, and federal partners to guide and assist the public health and healthcare system with emergency preparedness and response efforts. These records document agency activities and are submitted to the governor each month as evidence of working to meet strategic goals. Records include a report as well as supporting documentation.",Retain for 1 year(s),Public,
80153,Department of Corrections. Division of Institutional Operations. Bureau of Enforcement,Policies and procedures files,1983-1993.,Chronological,"These records are developed by the administration and direction of security at the Utah State Prison. They involve external security policies and procedures only. They do not involve cell-block security procedures. These policies and procedures are under the supervision of the wardens. Includes manuals\, directives\, plans and reports.",Permanent. Retain for 10 year(s),Public,
80143,Department of Corrections. Adult Probation and Parole Division,Community correction center disciplinary hearing tapes,1981-,Chronological,These are verbatim recordings of audio tapes from disciplinary hearings held at the correctional center. Includes date and audio record of what was said.,Retain for 5 year(s),Private,
80170,Department of Corrections. Division of Prison Operations,Incident reports,1986-,Chronological by date of incident,"These reports document incidents which occur within the facilities. Reports may involve staff members or security violations involving non-individuals. Examples of security violations would include doors ajar\, missing kitchen knives\, etc. Incident reports involving inmates are retained permanently as part of the inmate jacket. Incidents involving staff members which result in disciplinary action\, worker's compensation\, etc. would be maintained in the appropriate file for the approved period as indicated by the 1997 State Agency General Records Retention Schedule. Information includes date\, time\, name of individuals involved\, names of witnesses\, description of incident or security breach\, location of incident or security breach\, action taken or recommended\, etc.",,Protected,
80182,Department of Health. Bureau of Health Promotion,Car seat loaner monitoring report,1986-,Chronological,This is a report of activity and verification of car seats that have been loaned out to Local Health Districts and other agencies throughout the state of Utah.,Retain for 3 year(s),Public,
80193,Department of Corrections. Division of Correctional Industries,Project management records,1984-,Alphabetical by project name,These records aid in job management and credit control for collection. This series includes memos to generate actions and research notes.,Retain for 1 year(s) after end of project or program,Public,
80164,Department of Corrections. South Point Correctional Facility,Executive correspondence files,1980-2014.,None,"The wardens' files document the internal administration of the facility and its primary mission\, which is to instituionalize and incarcerate offenders sentenced to penal servitude by the courts of Utah. Other records in these files are related to housekeeping activities. These records are housed at North Point\, South Point\, and Gunnison facilities.",Permanent. Retain for 5 year(s),Private,
80180,Department of Corrections. Division of Correctional Industries,Purchase requisitions,1984-,Numerical by purchase order number,"These are authorizations completed by the requester for materials and sent to the purchasing agent for approval and processing. These records then feed a warrant request upon receipt of the invoice. A copy is sent to the warehouse\, the purchasing agent\, and accounting. This includes vendor number\, name\, date\, cost center code\, authorizations\, date wanted\, estimated costs\, purchase order number\, receiver number\, and accounting data.",Retain for 4 year(s),Public,
80191,Department of Health. Bureau of Health Promotion,Health promotion reference and information file,1981-,Alphabetical by subject,"This is a file of office copies of memo\, correspondence\, news articles\, publications generated by agencies other than Health promotion used for general reference.",Retain until superseded,Public,
30309,State Prison,Paroled prisoner record book,1925-1929.,Chronological by date.,,,Public,
30311,State Prison,Name record book,1920-1949.,Alphabetical by prisoner surname.,,,Public,
30310,State Prison,Workman's time book,1917-1920.,Chronological by date.,,,Public,
30297,Spring City (Utah),Historic building survey photographs,1988.,Numerical by image number.,"These records document the organization and reorganization of governmental entities. Information includes history\, functional information\, geographical boundaries\, organizational files and related records.",,Public,
30313,Territorial Penitentiary,Wagon report record book,1888-1891.,Chronological by date.,,,Public,
30321,State Prison,Booking record book,1904-1914,Numerical by prisoner number.,,,Public,1.00 cubic foot
30308,State Prison,Prison cash record book,1918-1925.,Chronological by date.,,,Public,
30336,State Prison,Cash receivables record books,1929-1935.,Chronological by date.,,,Public,2.00 cubic feet
50866,University of Utah (Utah),Grade cards,1973-1974.,,"Files containing official documentation listing student's courses\, grades\, credits earned\, and status achieved. Often referred to as a transcript.",Permanent. Retain for 20 year(s),Private,
28609,Enoch (Utah),Subdivision records-major lot and minor lot,1990-,Alphabetically by name of subdivision,"These records support the Planning and Zoning Commission's function to advise the agency (Enoch City Code of Revised Ordinances 12-114). These records document the developmental history of the municipality through through the subdivision of its lands. A subdivision file consists of plats\, agency recommendations\, and city council ordinances. The final plat is filed with the county recorder.",Permanent. Retain until administrative need ends,Public,
28588,Treasurer,Charter school credit enhancement program application addenda,2012-,"Chronological by year, thereunder by month.","These records support the Utah Charter School Finance Authority's function to determine which charter schools are eligible for participation in the state's charter school credit enhancement program (Utah Code 53G-5-603(2)(h) (2018)). These addenda document the agency's assessment of charter schools that are requesting to participate in the program and are used to approve or deny a school's application (Utah Code 53G-5-606 (2018)). Records may include financial data and analysis\, assessment of management and governance practices\, operating history\, academic performance data\, and enrollment data.",Retain for 40 year(s),Public,
28620,Office of Vital Records and Statistics,Hemp extract registry,2014-,Numerical,"These records support the agency's function to document the vital records and statistics of the residents of the state (Utah Code 26-2-3 (2013)). These records verify the appropriate issuance of hemp extract registration cards which allow those who suffer from intractable epilepsy to be treated with hemp extract (Utah Code 26-56-103 (2014)). Records may include hemp extract registry applications\, neurologist certifications\, physician evaluations\, legal guardianship documentation\, and proof of residency.",Permanent. Retain for 25 year(s),Exempt,
28642,Department of Health and Human Services. Community Health and Well-Being. Division of Population Health. Office of Emergency Medical Services and Preparedness.,Medical registries,1996-,Chronological by year.,"These records support the agency's function to collect and maintain emergency medical services data as specified by the Emergency Medical Services Committee (Utah Code 26-8a-203). Record information is used to analyze trends and outcomes of emergency medical treatment and to identify opportunities for performance improvement. Information includes name and location of health care provider\, identifiable public health data\, and financial information. Record series registries for pre-hospital\, emergency department\, and trauma are included.",Permanent. Retain for 100 year(s),Private,
28660,Judicial Council. Board of Juvenile Court Judges. Juvenile Court (Second District),Protective order and substantiation case files,1969-,Alphabetical by surname,"These records support the agency's function to provide care and protection for minors through placement and protection orders (Utah Code 78A-6-102 (e) (2008)). These records document two types of juvenile court proceedings involving adults as subjects: child protective orders and Sexual Abuse Registry substantiation hearings. Information may include petitions alleging imminent danger of physical or sexual abuse of a minor and the resulting court order for the respondent to stay away from the child\, and court decisions regarding persons who appeal the Division of Child and Family Services' decision to place them on the Sexual Abuse Registry.",Permanent. Retain for 50 year(s),Exempt,
28664,Eureka (Utah),Water receipt books,1921-1938.,Chronological by receipt date.,"These are receipts issued for money received into municipal accounts from all sources. Includes date of payment\, department\, or fund to which money belongs\, receipt number and amount paid.",,Public,4.00 cubic feet
28677,Salt Lake City (Utah). Justice Court,Daily cashier deposits and receipts,2002-,"Chronologically by fiscal year, thereunder by month and date",These records support the agency's administrative function to account for financial transactions. Records document credits and debits paid to or by the agency. Information includes details of the transactions and financial reconciliations.,Permanent. Retain for 4 year(s),,
28707,Holladay (Utah),Annexation files,2002-2014.,Chronological by date and thereunder alphabetical by name.,"These records support the Planning Commission's function to advise the agency on land use issues (Holladay City Code 13.05.040 (2012)). These records document the annexation of private property into municipal boundaries. Information may include correspondence\, citizens' petitions\, maps\, and the official annexation action approved by City Council.,These files document the annexation of property into municipal boundaries. They usually contain correspondence\, citizens' petitions\, maps\, and the official annexation action approved by City Council (UCA 10-2-401 (2009) to 422 (2007)).",Permanent. Retain for 15 year(s),Public,
28680,Naples (Utah),Residential building plans,1982-,Numerical by building permit number,"These records support the agency's function to review proposed construction of residential buildings. Records document blueprints and specifications and are used to determine code compliance and set the quality standard. Information may include details of the construction project's time frame and materials\, as well as the responsibilities of the architect\, owner\, and contractor.",Permanent. Retain for 1 year(s) after end of project or program,Public,
28681,Naples (Utah),Non-residential building plans,1982-,Numerical by building permit number,"These records support the agency's function to review proposed construction of non-residential buildings. Records document blueprints and specifications and are used to determine code compliance and set the quality standard. Information may include details of the construction project's time frame and materials\, as well as the responsibilities of the architect\, owner\, and contractor. These records do not include buildings plans for public buildings.",,Public,
28783,Department of Public Safety. Driver License Division. Driver License Medical Advisory Board,Medical Advisory Board hearing and meeting minutes,1991-,"Database, thereunder numerical by driver's license number.","These records support the agency's function to review and approve the Driver License Division's medical guidelines and standards\, as well as adjudicate appeals regarding a medical denial or suspension of individual licenses (Utah Code 53-3-303.5(3)). Records include audio and written notes of the business conducted during open meetings and in some cases closed meetings\, the deliberations of the appeals process\, meeting minutes and medical case files associated with appeals which include pertinent diagnosis\, treatments\, test results and doctors' notes.",Retain permanently,Public,
28777,Woods Cross (Utah). Justice Court,Court dockets,1960-1991.,Chronological by year.,"These records support the agency's function to conduct legal proceedings and enforce order within its jurisdiction for the safety and well-being of all city citizens. Records document sentences for criminal and traffic cases. Information includes the presiding judge's name\, defendant's contact information\, and a description of the charges.",Permanent. Retain until administrative need ends,Public,
28802,Labor Commission,Workplace safety grant files,2007-,Chronological.,"These records support the agency's function to increase awareness of workplace safety by providing funds to businesses\, educational institutions\, and community agencies to increase awareness of workplace safety. Records contain grant applications and issuance documentation\, as well as all committee review notes\, and related records.",Retain until end of project or program,Public,
28874,Department of Corrections. Adult Probation and Parole. Region 1,Northern Utah Community Correctional Center control logs,1970-,Chronologically,"These records support the agency's function to help offender's transition from incarceration to release (Utah Code 64-13-10.6(a)(2015)). Logs document the locations of residents at the Northern Utah Community Correctional Center\, a halfway house designed to help those on probation or parole\, and include the resident number.,Tracks the location of inmates or residents. Includes the name of the inmate\, inmate number\, inmate classification level\, cell number and location of inmate.",Retain for 4 year(s),Public,
28890,Labor Commission. Adjudication Division,Contested court case hearing recordings,1950-,,"These records support the agency's function to conduct formal administrative hearings to resolve disputes arising from worker's compensation claims and employer penalties\, employment discrimination determinations\, and penalty citations. Recordings document hearings that come before the agency.",Retain for 10 year(s) after final action,Public,
28928,Industrial Commission,Financial records,1929-1959,Chronological.,This series contains various financial records associated with programs run by the Commission.,,Public,2.00 cubic feet
28966,Judicial Council. Board of Juvenile Court Judges. Juvenile Court (First District),Juvenile cases involving adults or serious youth offenders as subjects,1959-,,"These records support the agency's function to provide care and protection for children by placement\, protection and custody orders\, and to administer appropriate sanctions on minors over the age of sixteen who commit serious offenses (Utah Code 78A-6-102 (2008) and 78A-6-702 (2014)). Records document juvenile court proceedings involving adults\, or minors who are tried as adults\, as subjects\, and include parental rights termination orders\, adoption files\, child protective orders\, Sexual Abuse Registry substantiation hearings\, and serious youth offender case files.",Permanent. Retain for 50 year(s),Exempt,
28047,Canyons School District (Utah). Albion Middle School,Office reports,1984-,Chronological,"These are the class rolls maintained by each teacher. They are used to record student attendance. Attendance has been computerized in all Utah school districts and the use of class rolls has been discontinued. These rolls contained teacher's name\, students' names\, school and class\, entry date\, exit date\, days of absence\, and sometimes grades. Some class rolls may be the only surviving record of student attendance and grades and would require permanent retention (See Official transcripts\, item 17-3).",Retain for 3 year(s),Exempt,
28082,Canyons School District (Utah). Jordan High School,Attendance reports,1911-,Chronological,"These are the class rolls maintained by each teacher. They are used to record student attendance. Attendance has been computerized in all Utah school districts and the use of class rolls has been discontinued. These rolls contained teacher's name\, students' names\, school and class\, entry date\, exit date\, days of absence\, and sometimes grades. Some class rolls may be the only surviving record of student attendance and grades and would require permanent retention (See Official transcripts\, item 17-3).",Retain for 3 year(s),Exempt,
28132,Weber State University (Utah),University Archives--Department generated student records,1950-,Alphabetical by last name,"These files consist of subject specific departmental records created to track a student's work throughout their program while enrolled at Weber State University. They may include applications into the program\, reviews by professors\, program transcripts\, extra-curricular activities\, internships\, and mentor evaluations.",Permanent. Retain for 75 year(s),Private,
28067,Canyons School District (Utah). Union Middle School,Attendance reports,1968-,Chronological,"These are the class rolls maintained by each teacher. They are used to record student attendance. Attendance has been computerized in all Utah school districts and the use of class rolls has been discontinued. These rolls contained teacher's name\, students' names\, school and class\, entry date\, exit date\, days of absence\, and sometimes grades. Some class rolls may be the only surviving record of student attendance and grades and would require permanent retention (See Official transcripts\, item 17-3).",Retain for 3 year(s),Exempt,
28078,Canyons School District (Utah). Hillcrest High School,Attendance reports,1962-,Chronological,"These are the class rolls maintained by each teacher. They are used to record student attendance. Attendance has been computerized in all Utah school districts and the use of class rolls has been discontinued. These rolls contained teacher's name\, students' names\, school and class\, entry date\, exit date\, days of absence\, and sometimes grades. Some class rolls may be the only surviving record of student attendance and grades and would require permanent retention (See Official transcripts\, item 17-3).",Retain for 3 year(s),Exempt,
28087,Canyons School District (Utah). Corner Canyon High School,Office reports,2013-,Chronological,"These are the class rolls maintained by each teacher. They are used to record student attendance. Attendance has been computerized in all Utah school districts and the use of class rolls has been discontinued. These rolls contained teacher's name\, students' names\, school and class\, entry date\, exit date\, days of absence\, and sometimes grades. Some class rolls may be the only surviving record of student attendance and grades and would require permanent retention (See Official transcripts\, item 17-3).",Retain for 3 year(s),Exempt,
28197,Department of Corrections. Adult Probation and Parole. Region 3. Administration and Salt Lake Office,Fortitude treatment center resident case files,2012-,Numerical by case number and then alphabetical by last name,"These records document the history of each resident of a community correctional center. Some of the documents are produced by other agencies prior to the resident's arrival\, such as pre-sentence investigations and psychological reports. The records are used to manage and administer the resident's program. Information includes face sheet\, judgment and commitment order\, pre-sentence investigations\, chronological notes\, progress reports\, employment verification/worksheets\, leave-time forms\, sponsor application\, program agreement/contract\, case plan\, checking account/financial information\, release of information forms\, discharge summary\, disciplinary/incident reports\, classification/risk assessment\, and psychological evaluations.",Retain for 10 year(s) after separation,Public,
28181,Capitol Hill Commission,Meeting minutes,1972-1976.,Chronological.,"Approved minutes of an open meeting are the official record of the meeting of a public body. Contained in or with the minutes shall be the substance of all matters proposed\, discussed or decided and votes taken (Utah Code 52-4-203(2014)). This includes the agenda\, notices\, and any public materials distributed at the meeting.",,Public,
28182,Capitol Preservation Board,Rededication material,2008.,None.,,,Public,
28214,Moab Charter School (Utah),Student Records,2004-,Alphabetical,"These are student cumulative files for students whose records were not transferred but no longer attend this school. They were used to document the student's attendance. They include test scores\, immunization record\, eye testing\, and all pertinent information on the student. These student files are commonly known as ""dead files.""",Retain for 3 year(s) after separation,Private,
28323,North Davis Preparatory Academy (Utah),Admin Asst Office Payroll/Purchasing/School Records,2011-,Chronological by year,"These are the Elementary Administrative Assistant records. They include office accounting\, purchase order records\, inventory records\, packing slips and payroll records.",Retain for 4 year(s),Public,
28292,Department of Human Services. Office of Fiscal Operations,Contractor financial reports,1990-,Alphabetical by contractor name.,"These records are created in order to comply with state and federal financial reporting requirements. Records contain original financial reports submitted by contractors\, their accountants\, or Certified Public Accountants (CPAs) to the Department of Human Services (DHS) to fulfill the DHS\, state\, and federal financial reporting requirements outlined in DHS contracts.",Retain for 5 year(s),Public,
28354,Liberty Cemetery Maintenance District (Utah),Cemetery map,No date.,None.,"These books contain maps of the cemetery. They are used daily to locate specific grave sites. These books include index\, plat\, and lot pages. The cemetery may only have a single wall map which serves as a key to locating specific graves.",,,
28381,Morgan (Utah),Financial and cemetery burial records,1950-1968.,Chronological by transaction date and alphabetical by name.,,,Public,
28358,North Utah Valley Animal Services Special Service District (Utah),Controlled substances euthanasia log,2006 -,Chronological,"This log documents the amount of controlled substances (e.g.\, sodium pentobarbital) used and the number of animals destroyed. It must include the date\, number\, animal type\, case number\, numbers total\, and ending inventory.",Retain for 5 year(s),Public,
28357,North Utah Valley Animal Services Special Service District (Utah),Animal intake form,2006 -,Numerical by intake number,"These cards are completed for each animal brought to the animal shelter. They may contain the following information: date brought in; assigned pen number; tag number; owner's name\, address\, and telephone number; location of pickup\, type of animal\, breed\, sex and color; reason animal impounded and other information related to adoption or disposal.",Retain for 5 year(s),Public,
28416,Rich County (Utah). County Recorder,Recorded land surveys,1896 -,Chronologically by date filed,"These records contain survey notes and measurements by land surveyors.They are used to create maps for private\, county\, state\, and federal land located in Rich County.",Permanent. Retain until administrative need ends,Public,
28464,Syracuse Arts Academy (Utah),Purchasing records,2006-,Chronological by purchase order number,"These records support the agency's administrative function to audit the use of all public funds (Utah Code 51-2a-201 (2014). These records authorize the purchase of supplies or equipment. Information includes the name of requester\, name of vendor\, item\, date ordered\, delivery date\, purchase order number\, account charged\, authorizing signature and related records.",Retain for 4 year(s),Public,
28485,Lindon (Utah),Building plans,2006-2008.,None.,"These are the blueprints and specifications submitted by building contractors or owners when applying for a building permit for the construction of commercial\, industrial\, apartments\, or single family residential structures. The specifications are compiled by the architect for use by the contractor to complete detail work providing type\, grade\, brand of materials to be used\, and general conditions which govern the methods to be employed. They also identify the temporary facilities\, job cleanup\, security\, time limits\, deadlines\, and responsibilities of the architect\, owner and contractor. They are used for determining code compliance and the enforcement of building codes. They are usually arranged by permit number or address.",,,
28510,University of Utah (Utah). Department of Campus Police,Misdemeanor arrest reports,1960-,Alphabetically by name,"These are forms used to report arrests made by the police department. They usually include complete information and description of person arrested\, date\, arrest time\, arrest location\, charges\, description of offense\, witnesses\, victims\, suspects\, and name of officer(s) making arrest. Sometimes report is a multi-part form\, with a copy sent to the county jail.",Retain for 7 year(s),Public,
28518,University of Utah (Utah). Department of Campus Police,Sex offender files,1960-,Alphabetically by name,"These are records received from the Bureau of Criminal Investigation and maintained by the police department in order to list the sex offenders living within its jurisdiction. Sex offenders are required by Utah code\, for the first ten years after termination of sentence or jurisdiction\, to register their name on the Sex and Kidnap Offender Registry within ten days of changing residences. This registration form is required by the Department of Public Safety and consists of a statement signed by the person\, giving information on current address\, and the fingerprints and photographs of the person. One copy is given to the person\, while others are forwarded to the Department of Public Safety\, which sends one to the local law enforcement agency where the person resides.",Retain for 10 year(s) after separation,Exempt,
28514,University of Utah (Utah). Department of Campus Police,Felony arrest case files,1960-,Alphabetically by name,"These case files are created by the police department as a result of a felony complaint or investigation. They are the primary case files for felony cases handled by the agency. These files may include the original arrest report\, investigative report\, supplemental reports\, copies of warrants\, photographs\, correspondence\, court orders\, court despositions\, officers' notes\, latent fingerprints\, fingerprint cards\, pertinent laboratory tests\, and copies of booking sheets and arrest reports.",Retain for 10 year(s),Protected,
28509,University of Utah (Utah). Department of Campus Police,Traffic accident files,1960-,Numerical by accident number,"These files document traffic accidents investigated by the police department. The report usually includes complete information on all cars and drivers involved in the accident\, accident location\, damage\, accident causes\, date and time\, accident diagram\, description\, and weather conditions. The original report is sent to the State Department of Public Safety if damage exceeds $1\,500\, or injury or death occurs (Utah Code 41-6a-402 (2013)).",Retain for 7 year(s),Exempt,
28517,University of Utah (Utah). Department of Campus Police,Internal affairs case files,1960-,Alphabetically by name,"These records contain information relating to the internal affairs of the police department. They involve investigations of alleged officer misconduct including all records relating to the initiation\, investigation\, and disposition of each case.",Retain for 7 year(s) after resolution of issue,Protected,
28590,Treasurer,Charter school financing application,2007-,"Chronological by year, thereunder by month.","These records support the Utah Charter School Finance Authority's function to provide an efficient method of financing charter school facilities (Utah Code 53G-5-602(1) (2019)). These records are submitted by a charter school applying for financing through the agency\, which determines if the financing process should be initiated. Records include documentation requisite for a Utah charter school to be able to issue tax-exempt municipal bonds in order to acquire land\, school buildings\, facilities\, and equipment.",Retain for 2 year(s) after final action,Public,
28598,Department of Health and Human Services. Division of Child and Family Services,Live Scan authorization forms,2007-,Chronological by year,"These records support the agency's function to protect children from abuse and sexual exploitation by conducting background checks on prospective foster or adoptive parents (Adam Walsh Act of 2006\, 42 USC 16961\, Section 152(a)(1)(C) and Utah Code 78A-6-308(2)(b) (2012)). These forms document authorization for an FBI fingerprint background check as requested by the Office of Guardian ad Litem prior to the division's placement of a child in out-of-home care. Records may include personal information gathered about the applicant and their signed consent.",Retain for 3 year(s),Public,
27516,West Valley City (Utah). Community & Economic Development,Annexation files,1980-,"Chronological, then by specific file number","These files document the annexation of property into municipal boundaries. They usually contain correspondence\, citizens' petitions\, maps\, and the official annexation action approved by City Council (UCA 10-2-401 (2009) to 422 (2007)).",Permanent. Retain until administrative need ends,Public,
27545,Uintah Transportation Special Service District (Utah),Engineering statement of qualifications,1998-,"Chronological by year of engineering pool, then alphabetical by engineering firm name.",These are the documents detailing qualifications submitted by engineering companies or individual engineers to be accepted into the District's annual pool.,Retain for 2 year(s),Protected,
27562,Uintah Transportation Special Service District (Utah),Property owner meeting files,2005-,Chronological by transportation project file; then alphabetical by last name of the property owner.,"This is a list of the physical addresses and corresponding mailing addresses on property parcels surrounding the District's transportation projects. The engineer selected for the project sends a letter defining the basic scope of the upcoming project and invites property owners to attend a public information/input meeting. Other records included in this series are: a copy of the letter sent\, a mailing list\, and public comments received.",Retain for 6 year(s),Public,
27520,Attorney General's Office. Civil Department. Litigation Division,Pelt v. Utah litigation case files,1933-2010.,By type of document thereunder numerical by document or box number,"These records document litigation against the State of Utah (Pelt\, et al. v. State of Utah\, et al.\,Case No. 2:92cv639) in United States District Court\, for the District of Utah\, Central Division. The state served as trustee in the administration of a royalty fund established by federal law for the benefit of Navajo Indians in San Juan County. The Attorney General's Office\, Division of Litigation\, defended the State of Utah. Types of documents collected include case materials: pleadings\, correspondence\, and research. Accounting materials; records of Utah's administration of the royalty fund; and records of other entities involved in the royalty fund are also included. A comprehensive index of these records is available.",Permanent. Retain for 10 year(s) after case is closed,Protected,
27540,Uintah Transportation Special Service District (Utah),Administrative code,1989-,Chronological by date.,"These are the constitution and bylaws of the District Board. They establish the organization and operational procedures for the Board. They include a description and purpose of the Board\, description and responsibilities of the Board's positions\, employee's positions\, meeting frequency\, voting procedures\, explanation of what constitutes a quorum\, the establishment of procedural rules\, records access and management\, employee personnel policies\, and procurement procedures for engineering and construction contracts.,These are the constitution and bylaws of county governing/advisory boards (e.g.\, library board\, hospital board\, fair board). They establish the organization and operational procedures for the board. They usually include date of adoption and amendments\, description and purpose of board\, membership\, description and responsibilities of board's positions\, meeting frequency\, voting procedures\, explanation of what constitutes a quorum\, and the establishment of procedural rules (e.g.\, Robert's Rules of Order\, etc).",Permanent. Retain for 10 year(s),Public,
27576,Department of Workforce Services. Workforce Development Division,Licensed Clinical Therapist (LCT) case files,1996-,"Chronological by year, thereunder alphabetical by surname.","Licensed clinical therapists provide clinical services to Family Employment Program (FEP) customers. These are mental health clinical records that include clinical evaluations\, psychological reports\, progress in treatment\, and related records.",Retain for 10 year(s),Private,
27668,Wasatch County (Utah). County Recorder,Notices of location indexes,1897-1947.,Alphabetical by name of location,These indexes provide reference to the mining notices of location that were recorded by the county recorder. The index indicates the name of the mining claim and the page on which a notice of location is recorded.,,Public,1 microfilm reel
27670,Snake Creek Mining District (Utah). Recorder,Mining records,1869-1897.,Chronological,"In the nineteenth century\, miners in local areas organized mining districts to manage mining operations and keep records of claims. District books generally include notices of location\, which uniquely identify claims with a name\, a description of the location\, dates of discovery and recording\, and the names of claim owners. In addition to notices of location\, the mining records typically also include proof of labor which validate that an owner has worked his claim. They may also include minutes of mining district meetings\, district by-laws\, and indexes. The Snake Creek District is in Wasatch County\, and the records were transferred to the Wasatch County recorder's office in 1897.",,Public,1 microfilm reel
27673,Howland Mining District (Utah). Recorder,Mining records,1871-1874.,Chronological,"In the nineteenth century\, miners in local areas organized mining districts to manage mining operations and keep records of claims. District books generally include notices of location\, which uniquely identify claims with a name\, a description of the location\, dates of discovery and recording\, and the names of claim owners. In addition to notices of location\, the mining records typically also include proof of labor which validate that an owner has worked his claim. They may also include minutes of mining district meetings\, district by-laws\, and indexes. The Howland District is in Wasatch County\, and the records were transferred to the Wasatch County recorder's office in 1897.",,Public,1 microfilm reel
27675,South Fork Mining District (Utah). Recorder,Mining records,1884-1896.,Chronological,"In the nineteenth century\, miners in local areas organized mining districts to manage mining operations and keep records of claims. District books generally include notices of location\, which uniquely identify claims with a name\, a description of the location\, dates of discovery and recording\, and the names of claim owners. In addition to notices of location\, the mining records typically also include proof of labor which validate that an owner has worked his claim. They may also include minutes of mining district meetings\, district by-laws\, and indexes. The South Fork Mining District is in Wasatch County\, and the records were transferred to the Wasatch County recorder's office in 1897.",,Public,1 microfilm reel
27760,Utah Local Governments Trust (Utah),Liability claims files,1974-,Alphabetical,"These case files document the reporting\, investigation\, and settlement of liability claims filed against the municipality.",Retain for 20 year(s),Public,
27728,Metropolitan Water District of Salt Lake & Sandy (Utah),Radio licenses,2011-,Numerically by document locator number.,"The purpose and use of these records is to store licenses that allow the District to run the radio system. It includes FCC licenses which establish the transmitter frequencies\, call signs\, issue date\, and expiration date of the broadcast repeater stations.",Retain for 10 year(s),Public,
27748,Kaysville (Utah),Failed initiative petitions and signature sheets,2011-,Chronological,These records are failed petitions which were prepared by sponsors seeking to have an initiative submitted to the city council or to a vote of the people for approval or rejection. These petitions have been officially disqualified because the number of certifying signatures is insufficient. The records include an initiative describing proposed legislation and the names addresses and phone numbers of the persons who signed the petitions.,Permanent. Retain for 5 year(s),,
27765,Utah Local Governments Trust (Utah),Accidental dental claims files,1974-,Alphabetical,"These files contain medical and dental claims submitted by employees. They are used to track payment of the claims\, and for cost analysis of insurance programs.",Retain for 4 year(s),Public,
27777,Piute County (Utah). County Recorder,Plat maps,1896-,,"These are plat maps showing property ownership and property lines for real estate within the county. The county recorder ""shall prepare and keep present-ownership maps and plats drawn to a convenient scale\, which shall at all times show the record owners of each tract of land in the county\, together with a description of the tract"" (UCA 17-21-21 (1995)).",Permanent. Retain until administrative need ends,Public,
27815,Utah Local Governments Trust (Utah),General liability policy and application files,1974-,Alphabetical,These are insurance policy contracts between the municipality and private insurers.,Retain for 15 year(s),Public,
27793,Salt Lake County (Utah). Public Works Department. Addressing Division,Red books,1978-1990.,numerical by township and section numbers,The red books were created to keep track of the certified address changes. The red books are used as research material to verify the correct address. Information includes plats broken down by townships and sections with the addresses written on it in red.,Permanent. Retain until administrative need ends,,
27813,Utah Local Governments Trust (Utah),Steam boiler policy files and applications files,1974-,Alphabetical,These are insurance policy contracts between the municipality and private insurers.,Retain for 15 year(s),Public,
27811,Utah Local Governments Trust (Utah),Workers compensation policies and applications files,1974-,Alphabetical,These are insurance policy contracts between the municipality and private insurers.,Retain for 15 year(s),Public,
27814,Utah Local Governments Trust (Utah),Life insurance claim and application files,1974-,Alphabetical,These are insurance policy contracts between the municipality and private insurers.,Retain for 15 year(s),Private,
27823,Utah Local Governments Trust (Utah),Bond grants and improvements files,1974-,Alphabetical,"The governing body of the municipality levying the assessment\, by ordinance or resolution\, may authorize the issuance of special improvement bonds to pay costs of improvements in the district against funds created by the assessment.",Retain until final action,Public,
27872,Salt Lake City (Utah). Justice Court,Court appraised historically significant case files,ca. 2000-,chronological,"Records in this series are case files which the justice court has determined have historical significance. The criteria and authority of the court is outlined in the Utah Code of Judicial Administration 4-203. In deciding whether to designate a case as historically significant\, the court may consider any relevant factor\, including whether the case has been frequently cited\, presented a rare legal issue or controversy\, caused a change in law or policy\, had long term or wide spread legal significance\, affected a large portion of the community\, was well-known in the community\, was generally viewed in the community as important\, involved a well-known person\, or was the subject of a well-known book or film. Such cases are transferred to the State Archives for permanent retention.",Permanent. Retain until administrative need ends,Public,
27880,"Department of Natural Resources. Division of Oil, Gas, and Mining. Oil and Gas Conservation",Royalty dispute files,1990-,chronological,"These records are created when oil and gas companies fail to pay royalty owner interest according to lease contracts as required by UCA 40-6-9 (2010). Most disputes are resolved informally but some result in hearings before the Board of Oil\, Gas\, and Mining. Decisions made by the board may be appealed to the Utah State Supreme Court. Files contain details of disputes including names of parties involved\, investigation\, negotiation\, and resolution. Records are reviewed for recurring offenses and as reference for consistent resolution.",Retain for 13 year(s),Private,
27889,Cache County (Utah). County Recorder,Military discharges,1942-1955.,chronological by date recorded,"These are ""discharges from the military\, naval\, or marine service of the United States . . . any and all citations\, and decorations of honor to a person while the person was in the military\, naval\, marine service of the United States"" is recorded with the county recorder. Although no discharges were recorded until 1955\, these records include discharges for World War I veterans.",,Public,
27894,Cache County (Utah). County Recorder,Powers of Attorney,1889-1941.,Chronological,Powers of attorney were recorded separately from other official or miscellaneous records.,,Public,
27896,Cache County (Utah). County Recorder,U.S. surveys,c. 1869-,unknown,"Cartographic records which contain the officially designated record copy of maps created by an agency. These records document unique cartographic information about the state of Utah. They may include maps\, charts\, aerial photographs\, globes\, models\, and raised relief maps these are a graphic representation of the earth?s surface drawn to scale.",,Public,
27928,Salt Lake County Service Area #3 (Utah),Board of trustees oaths of office,1975-,chronological,"These records are the official oaths of persons elected or appointed to county positions. They are used to verify that oaths are given in accordance with the Utah State Constitution (Art. IV\, Sec. 10). Before entering into the duties of all elected and appointed officials ""shall take and subscribe to a specified oath or affirmation."" All oaths and bonds for county officials ""shall be filed with the county clerk\, except for the county clerk which shall be filed with the county treasurer"" (UCA 52-1-3 (1995)).",Permanent. Retain until administrative need ends,Public,
27995,Canyons School District (Utah). East Sandy Elementary School,Attendance reports,1969-,Chronological,"These are the class rolls maintained by each teacher. They are used to record student attendance. Attendance has been computerized in all Utah school districts and the use of class rolls has been discontinued. These rolls contained teacher's name\, students' names\, school and class\, entry date\, exit date\, days of absence\, and sometimes grades. Some class rolls may be the only surviving record of student attendance and grades and would require permanent retention (See Official transcripts\, item 17-3).",Retain for 3 year(s),Exempt,
28004,Canyons School District (Utah). Lone Peak Elementary School,Attendance reports,1986-,Chronological,"These are the class rolls maintained by each teacher. They are used to record student attendance. Attendance has been computerized in all Utah school districts and the use of class rolls has been discontinued. These rolls contained teacher's name\, students' names\, school and class\, entry date\, exit date\, days of absence\, and sometimes grades. Some class rolls may be the only surviving record of student attendance and grades and would require permanent retention (See Official transcripts\, item 17-3).",Retain for 3 year(s),Exempt,
27986,Canyons School District (Utah). Copperview Elementary School,Attendance reports,1961-,Chronological,"These are the class rolls maintained by each teacher. They are used to record student attendance. Attendance has been computerized in all Utah school districts and the use of class rolls has been discontinued. These rolls contained teacher's name\, students' names\, school and class\, entry date\, exit date\, days of absence\, and sometimes grades. Some class rolls may be the only surviving record of student attendance and grades and would require permanent retention (See Official transcripts\, item 17-3).",Retain for 3 year(s),Exempt,
28002,Canyons School District (Utah). Granite Elementary School,Office reports,1975-,Chronological,"These are the class rolls maintained by each teacher. They are used to record student attendance. Attendance has been computerized in all Utah school districts and the use of class rolls has been discontinued. These rolls contained teacher's name\, students' names\, school and class\, entry date\, exit date\, days of absence\, and sometimes grades. Some class rolls may be the only surviving record of student attendance and grades and would require permanent retention (See Official transcripts\, item 17-3).",Retain for 3 year(s),Exempt,
27983,Canyons School District (Utah). Canyon View Elementary School,Attendance reports,1971-,Chronological,"These are the class rolls maintained by each teacher. They are used to record student attendance. Attendance has been computerized in all Utah school districts and the use of class rolls has been discontinued. These rolls contained teacher's name\, students' names\, school and class\, entry date\, exit date\, days of absence\, and sometimes grades. Some class rolls may be the only surviving record of student attendance and grades and would require permanent retention (See Official transcripts\, item 17-3).",Retain for 3 year(s),Exempt,
27992,Canyons School District (Utah). East Midvale Elementary School,Attendance reports,1966-,Chronological,"These are the class rolls maintained by each teacher. They are used to record student attendance. Attendance has been computerized in all Utah school districts and the use of class rolls has been discontinued. These rolls contained teacher's name\, students' names\, school and class\, entry date\, exit date\, days of absence\, and sometimes grades. Some class rolls may be the only surviving record of student attendance and grades and would require permanent retention (See Official transcripts\, item 17-3).",Retain for 3 year(s),Exempt,
28005,Canyons School District (Utah). Lone Peak Elementary School,Office reports,1986-,Chronological,"STUDENT ATTENDANCE CLASS ROLLS (Item 17-1) These are the class rolls maintained by each teacher. They are used to record student attendance. Attendance has been computerized in all Utah school districts and the use of class rolls has been discontinued. These rolls contained teacher's name\, students' names\, school and class\, entry date\, exit date\, days of absence\, and sometimes grades. Some class rolls may be the only surviving record of student attendance and grades and would require permanent retention (See Official transcripts\, item 17-3).",Retain for 3 year(s),Exempt,
28028,Canyons School District (Utah). Sandy Elementary School,Attendance reports,1951-,Chronological,"These are the class rolls maintained by each teacher. They are used to record student attendance. Attendance has been computerized in all Utah school districts and the use of class rolls has been discontinued. These rolls contained teacher's name\, students' names\, school and class\, entry date\, exit date\, days of absence\, and sometimes grades. Some class rolls may be the only surviving record of student attendance and grades and would require permanent retention (See Official transcripts\, item 17-3).",Retain for 3 year(s),Exempt,
28044,Canyons School District (Utah). Willow Springs Elementary School,Office reports,2006-,Chronological,"These are the class rolls maintained by each teacher. They are used to record student attendance. Attendance has been computerized in all Utah school districts and the use of class rolls has been discontinued. These rolls contained teacher's name\, students' names\, school and class\, entry date\, exit date\, days of absence\, and sometimes grades. Some class rolls may be the only surviving record of student attendance and grades and would require permanent retention (See Official transcripts\, item 17-3).",Retain for 3 year(s),Exempt,
28068,Canyons School District (Utah). Union Middle School,Office reports,1968-,Chronological,"These are the class rolls maintained by each teacher. They are used to record student attendance. Attendance has been computerized in all Utah school districts and the use of class rolls has been discontinued. These rolls contained teacher's name\, students' names\, school and class\, entry date\, exit date\, days of absence\, and sometimes grades. Some class rolls may be the only surviving record of student attendance and grades and would require permanent retention (See Official transcripts\, item 17-3).",Retain for 3 year(s),Exempt,
28029,Canyons School District (Utah). Sandy Elementary School,Office reports,1951-,Chronological,"These are the class rolls maintained by each teacher. They are used to record student attendance. Attendance has been computerized in all Utah school districts and the use of class rolls has been discontinued. These rolls contained teacher's name\, students' names\, school and class\, entry date\, exit date\, days of absence\, and sometimes grades. Some class rolls may be the only surviving record of student attendance and grades and would require permanent retention (See Official transcripts\, item 17-3).",Retain for 3 year(s),Exempt,
28037,Canyons School District (Utah). Sunrise Elementary School,Attendance reports,1976-,Chronological,"These are the class rolls maintained by each teacher. They are used to record student attendance. Attendance has been computerized in all Utah school districts and the use of class rolls has been discontinued. These rolls contained teacher's name\, students' names\, school and class\, entry date\, exit date\, days of absence\, and sometimes grades. Some class rolls may be the only surviving record of student attendance and grades and would require permanent retention (See Official transcripts\, item 17-3).",Retain for 3 year(s),Exempt,
27399,Davis County (Utah). Health Department. Environmental Health and Laboratory Division,Chevron Environmental Protection Agency records,1970-,roughly chronological by year,"These files document compliance with Environmental Protection Agency (EPA) standards at the Chevron Refinery in Davis County. The files include testing results of air and ground water testing for the refinery\, maps\, aerial renditions\, and correspondence between various agencies such as the EPA\, the Department of Environmental Quality\, and the Division of Air Quality. They also include studies\, reports of results\, and corrective action orders.",Retain permanently,Public,
27430,Vineyard (Utah),Resolutions,1989-,Chronological,"These are formal statements of a decision\, or expression of opinion put before or adopted by the city council. They may perform the same function as an ordinance. Resolutions may include the following: establishing water and sewer rates\, charges for garbage collection and fees charged for municipal services\, establishing policies and guidelines\, and regulating the use and operation of municipal property (UCA 10-3-717 (1997)).",Permanent. Retain until administrative need ends,Public,1 microfilm reel
27438,Iron County (Utah). Probate Court,Probate record book,1868-1870.,Chronological.,"Probate record books contain the details of proceedings in estate and guardianship cases. Personal name change cases may also appear. For deceased persons\, the will\, appraisals and inventories\, and the settlements are recorded. For guardianships\, the appointment of a guardian and frequently an account of some property are noted. Adoption records give the full order of adoption\, often with statements from both the natural and adoptive parents or a social service agency detailing circumstances of the adoption. The county probate court was responsible for the proceedings of these cases until statehood (1896)\, at which time the probate court was dissolved and the district court assumed the responsibility.",,Public,
27447,Vernal (Utah),City manager incoming and outgoing memos,1986-,Chronological,"These memos preserve the memory of day to day city business. They deal with many issues\, ranging from garbage truck availability to clarification regarding testing procedures.",Retain for 1 year(s),Public,
27448,Orem (Utah). Department of Public Safety,Animal owner surrender forms,2006-,Chronologically by date and thereunder alphabetically,"These records are created to document the intake of animals into the North Valley Animal Shelter and to track where the animals go. The forms are initially filled out when people surrender animals to the shelter. This information is used to assist with the animal's for future placement. In addition to information about the animal\, information in the records includes the animal owner's name\, home and work phone numbers\, address\, date of birth\, age\, and driver's license information.",Retain for 5 year(s),Protected,
27477,Sevier County. Probate Court,Record book,1865-1886.,Chronological by date.,,,Public,1 microfilm reel
27512,Orem (Utah). Administrative Services,Credit card transactions,undated,Chronological by date,"This record series contains files for Orem City credit card transactions\, including: date of transaction\, total cost of the transaction\, the authorization number\, a partial credit card number\, the location of the transaction and occasionally the card holder's name.",Retain for 15 year(s),Public,
27515,West Valley City (Utah). Community & Economic Development,Noise permits,1980-,"Chronologically, then by specific application number","These are exemptions to the noise ordinance that West Valley City has granted to property owners. Items in these folders include the application for an exemption\, the supporting documentation\, maps\, and additional property/business information\, etc.",Permanent. Retain until administrative need ends,Public,
27527,Orem (Utah). Administrative Services,Accounts receivable checks,2010-,Chronologically by date received,"Accounts receivable checks are checks taken for utility payments\, library payments\,fitness and senior center payments\, and public works and cemetery payments. They are scanned through a bank provided program that makes a legal electronic copy that is instantly deposited to the account and makes the paper checks useless except perhaps for short term reference (1-2 weeks maximum). Information on the checks includes: name\, address\, checking account information\, telephone number and the total amount of the check.",Retain until administrative need ends,Public,
27546,Uintah Transportation Special Service District (Utah),Resolutions,1989-,Chronological by date.,"These are formal statements of decisions adopted by the Board.,These are formal statements of a decision\, or expression of opinion put before or adopted by the city council. They may perform the same function as an ordinance. Resolutions may include the following: establishing water and sewer rates\, charges for garbage collection and fees charged for municipal services\, establishing policies and guidelines\, and regulating the use and operation of municipal property (UCA 10-3-717 (2010)).",Permanent. Retain until administrative need ends,Public,
27563,Uintah Transportation Special Service District (Utah),E-100 contractor statement of interest,1998-,Chronological by year of engineering pool; then alphabetical by contractor company name.,These are the applications submitted by E-100 contractors to be pre-qualified in the District's annual pool.,Retain for 3 year(s),Protected,
27555,Department of Transportation. Engineering & Operations. Project Development. Right of Way,Right-of-Way project books,c.1900-,"Numerical by project number, thereunder alphabetical by subject.","These books document the state's right-of-way process in acquiring real property or interests in real property necessary for temporary\, present\, or reasonable future state transportation purposes by gift\, agreement\, exchange\, purchase\, condemnation\, or otherwise. The records document parcels acquired and define the state's right-of-way. They are used for reference and research. Information includes correspondence\, reports\, permits\, copies of agreements\, engineer's notes\, guaranties and warranties\, deeds\, maps\, summary sheets\, condemnation correspondence\, copies of death certificates for owner verifications\, and other related records.",Permanent. Retain for 50 year(s),Public,
27564,Uintah Transportation Special Service District (Utah),Board member files,1989-,Alphabetical by last name,"These files include a financial summary of payments made to board members\, contact information\, training certificates\, and adverse action files.",Retain for 10 year(s),Public,
27566,Orem (Utah). City Manager,"Plans, reports, and studies",2010-,Chronological by year of issue,"These are feasibility studies\, master plans for streets\, bike trails\, etc\, and other various reports compiled by staff regarding city projects. They include reports\, maps\, correspondence\, etc.",Permanent. Retain until administrative need ends,Public,
27560,Department of Human Services. Office of Family Support,Refugee resettlement program records,1980-1997.,,"Records include correspondence\, quarterly reports\, etc. They include minutes\, agenda and reports of the Utah Refugee Advisory Committee.",,,
27543,Uintah Transportation Special Service District (Utah),Litigation files,1997-,Chronological by date.,"These records support the agency's legal function to document lawsuits filed by or against the agency. Records document the legal proceedings of each case. Information includes attorney notes\, copies of official fillings and depositions\, related correspondence\, and research materials.",Permanent. Retain for 20 year(s),Protected,
27583,Weber County (Utah). County Clerk,Certificates of Citizenship,1900.,Alphabetical.,"Registration oaths made and signed in 1900 to verify citizenship before voting. Name\, signature\, short address\, age and place of birth are on each card.,These books contain copies of certificates of citizenship issued to newly naturalized United States citizens. The certificates are printed forms containing blanks for the date\, individual's name\, place of birth\, current county of residence\, and the notarized signature of person seeking citizenship renouncing allegiance to any other country.",,Public,
27585,Central Utah 911,Dispatch recordings,2009-,By Date and Time recordings started and ended,"These are digital recordings of incoming and outgoing telephone or radio calls made from and to the dispatch office. The recordings document the actions of dispatch personnel and public safety responders. Recordings are stored digitally with redundant backup for safety and security. Digital recordings are automatically deleted after one year unless the recordings contain information requested by attorneys\, user agencies or internal determinations. Retention on these recordings will be locked and the recordings will not be deleted until the need for retention has passed. These recordings may contain information pertaining to patient conditions\, situational conditions of public safety officials\, response times by public safety officials\, actions taken by public safety officials\, general public names\, dates of birth\, address\, phone numbers\, etc. These recordings are maintained on the Equature recording system located at the Utah Valley Dispatch Center.",Retain for 30 day(s),Protected,
27586,Central Utah 911,Computer aided dispatch system files,2009-,"Chronological by date and time, thereunder by name, and then by case number","This is a daily log maintained on all dispatch activity. It is used for budget and planning purposes and to document activities of the dispatch office. It includes incident type\, including the date\, type of request\, location\, name of employee receiving the request\, service that was dispatched\, wreckers\, and impounds\,names of callers\, address\, condition of patient\, status of incident etc.",Retain for 2 year(s),,
27698,Department of Workforce Services. Workforce Development Division,Foreign labor certification,1980-,Chronological by year.,These records are prevailing wage requests and job order requests which are used to provide temporary labor certification for both agriculture and non-agriculture foreign workers. Prevailing wage requests are used to ensure compliance with the Immigration and Nationality Act (INA) which requires that hiring foreign workers not adversely affect wages and working conditions for U.S. workers comparably employed.,Retain for 3 year(s),Public,
27655,United States. Library of Congress,Records of the states of the United States microfilm compilation,1949.,By type of material.,"Microfilm of primary source materials from American states\, colonies and territories from colonial times to terminal dates that vary depending on the geographic unit and the availability of material. There are six main classes of materials: legislative records\, statutory laws\, constitutional records\, administrative records\, executive records\, and court records. Reels are arranged by state\, letter designation\, and reel number (Description from Library of Congress\, see 	http://lccn.loc.gov/84134641). Any holdings in the Utah State Archives concern Utah only\, either territory or state.",,Public,1 microfilm reel
27674,Parriett's Placer Mining District (Utah). Recorder,Mining records,1889.,Chronological,"In the nineteenth century\, miners in local areas organized mining districts to manage mining operations and keep records of claims. District books generally include notices of location\, which uniquely identify claims with a name\, a description of the location\, dates of discovery and recording\, and the names of claim owners. In addition to notices of location\, the mining records typically also include proof of labor which validate that an owner has worked his claim. They may also include minutes of mining district meetings\, district by-laws\, and indexes. The Pariett's Placer Mining District is in Wasatch County\, and the records were transferred to the Wasatch County recorder's office in 1897.",,Public,1 microfilm reel
27778,North Davis Preparatory Academy (Utah),Student cumulative files,2004-,"chronological, thereunder alphabetical","These student files contain information on students attending school in the district. They are used to document student's attendance. They contain the copies of achievement test scores\, the official transcript\, copies of report cards\, health records\, and immunization cards. They are also called Student cumulative cards.",Retain for 15 year(s),Private,
28969,Salt Lake Community College (Utah),School of Applied Technology graduation and transcript records,1970-,"Chronological, thereunder by student name.","Salt Lake Community College's School of Applied Technology provides technical education and career training to assist students in getting gainful employment. These records document the courses attended and credits earned. Documents may include competency transcripts\, certificates\, and course completion records.",Permanent. Retain for 20 year(s) after separation,Exempt,30.00 cubic feet
28980,Sandy (Utah),Community development block grant applications,1982-,,"These records support the agency's function to guide the development of the city\, and to enhance the quality of life of its citizens. Records document the completion of projects funded by CDBG funds. Records include the initial application\, the project description\, and all final reports.",Permanent. Retain for 6 year(s),Public,4.00 cubic feet
28963,Provo (Utah). City Engineer,Engineer Drawings,1950-1978.,,,Permanent. Retain until administrative need ends,Public,
28991,Attorney General's Office. Civil Department. Highways and Utilities Division,Department of Public Safety legal case files,2008-,Alphabetical by case name.,"The Attorney General's Office represents and provides general legal advice to the Department of Public Safety and its sub-entities in various legal matters\, including administrative and judicial actions\, legislative and administrative rules issues\, and special projects. Records include investigative reports\, memoranda\, attorney and staff notes\, correspondence\, copies of pleadings\, audio and video recordings\, legal research\, court documents\, and documentary evidence and exhibits.",Retain for 15 year(s) after case is closed,Public,
29095,Vineyard (Utah),Building permits,1989-,Alphanumerical,"These records support the agency's function to issue permits to construct or alter a structure. Records include applications\, inspection reports\, receipts and certificates of occupancy\, as well as contact information for the petitioner.",Retain permanently,Public,
29145,"Attorney General's Office. Civil Department. Environment, Health, & Human Services",Health Department legal case files,1989-,"Alphabetical by case name, thereunder chronological by year.","The Attorney General's Office represents and provides legal advice to the Department of Health in legal matters\, including administrative and judicial actions\, legislative and administrative rules issues\, and special projects. Records include investigative reports\, memoranda\, attorney and staff notes\, correspondence\, pleadings\, audio and video recordings\, legal research\, court documents\, and retained case file copies of documentary evidence and exhibits.",Retain for 15 year(s) after case is closed,Protected,
29182,Salt Lake City (Utah). Shade Tree Commission,Shade Tree Commission files,1904-1921.,,This series contains files related to tree planting and water conservation within the city. It includes rules and regulations as well as project guides and helps.,,Public,
29206,State Insurance Fund,Historic insurance fund claim files,1917-1983,,"This series contains files related to on-the-job death insurance claims. The files were created by the Industrial Commission of Utah\, in administering the Worker's Compensation Fund. They track payments to surviving family members\, and costs from lawsuits. These files contain such documents as accident reporting forms\, marriage certificates\, legal briefs\, commission reports\, insurance company reports and correspondence.",,Private,2.00 cubic feet
29216,Orem (Utah). Administrative Services,Equal Employment Opportunity reports,1986-,Chronological.,These records are required by the Equal Employment Opportunity Commission (EEOC) in accordance with the provisions of Title VII and the Americans with Disabilities Act (ADA) (29 CFR 1602). Included are reports with statistical information on employees hired.,,Private,18.00 cubic feet
29209,Public Service Commission,Historic tariff files,1969-1971,,These are documents that are related to tariffs imposed by the Commission.,,Public,6.00 cubic feet
28981,Mapleton (Utah),Historical photographs,ca. 1880-1980.,Numerical by scan number.,"This series contains historical photographs related to Mapleton history\, collected by the Mapleton Historical Museum.",,Public,
28993,Public Service Commission,Notices of Hearings and Reports and Orders,1917-,Chronological by notice or order date.,This series contains mix of notices of Commission hearings and reports and orders. It also includes some other related documents.,,Public,
29085,Labor Commission. Labor and Anti-discrimination Division,Fair Housing and Equal Employment contracts,2004 -,Chronological.,"These records document contractual agreements between federal agencies and their state equivalent for products or services pertaining to a United States Department of Housing and Urban Development (HUD) grant or an Equal Employment Opportunity Commission (EEOC) grant. Records pertain to all aspects of fulfilling the grant and may include a copy of the signed grant\, listing of amounts paid for each case closed\, supporting documentation for drawing down of funds\, guidelines for funding\, reports justifying funds needed\, grant-specific training requirements for employees\, press releases\, correspondence\, and related records.",Retain for 10 year(s),Public,
29094,Public Service Commission,Freight reference materials,1966-1970.,Chronological.,"This series contains reference materials regarding freight tariffs\, open and prepay stations\, freight classifications\, and railway equipment.",,Public,
29169,Bureau of Children's Services,Historic invoices,1947-1951.,"Chronological, thereunder alphabetical by surname",Requests from state agencies to the Division of Finance to pay vendors for supplies and/or services the vendors have provided to the agencies.,,Public,
29201,Utah State Tax Commission. Property Tax Division,Historic County property tax assessment records,1928.,,"This is a record of property tax assessments conducted by counties. They contain name of county\, valuations\, assessments\, collections\, correspondence\, and comparative summary reports. The Tax Commission no longer collects this information in this manner.",,Public,3.00 cubic feet
29204,District Court (Third District),Historic civil case law and motion calendars,1873-1892.,,"Information is recorded under the following column headings: docket number\, title of action\, attorneys\, file number\, and judge's minutes. The series records motions\, demurrers\, etc. made in civil cases and the action taken in them. The actions\, noted in the judge's minutes\, are extremely brief\, for example\, ""passed.""",,,1.00 cubic foot
28023,Canyons School District (Utah). Quail Hollow Elementary School,Office reports,1981-,Chronological,"These are the class rolls maintained by each teacher. They are used to record student attendance. Attendance has been computerized in all Utah school districts and the use of class rolls has been discontinued. These rolls contained teacher's name\, students' names\, school and class\, entry date\, exit date\, days of absence\, and sometimes grades. Some class rolls may be the only surviving record of student attendance and grades and would require permanent retention (See Official transcripts\, item 17-3).",Retain for 3 year(s),Exempt,
28040,Canyons School District (Utah). Willow Canyon Elementary School,Attendance reports,1974-,Chronological,"These records support the agency's responsibility to enforce compulsory education for school-age minors by monitoring student truancy (Utah Code 53A-11-101 and 101.5). Records document student attendance\, tardiness\, and absences for each teacher\, and may contain class and student information.",Retain for 4 year(s),Exempt,
28056,Canyons School District (Utah). Eastmont Middle School,Office reports,1973-,Chronological,"These are the class rolls maintained by each teacher. They are used to record student attendance. Attendance has been computerized in all Utah school districts and the use of class rolls has been discontinued. These rolls contained teacher's name\, students' names\, school and class\, entry date\, exit date\, days of absence\, and sometimes grades. Some class rolls may be the only surviving record of student attendance and grades and would require permanent retention (See Official transcripts\, item 17-3).",Retain for 3 year(s),Exempt,
28064,Canyons School District (Utah). Mount Jordan Middle School,Attendance reports,1954-,Chronological,"These are the class rolls maintained by each teacher. They are used to record student attendance. Attendance has been computerized in all Utah school districts and the use of class rolls has been discontinued. These rolls contained teacher's name\, students' names\, school and class\, entry date\, exit date\, days of absence\, and sometimes grades. Some class rolls may be the only surviving record of student attendance and grades and would require permanent retention (See Official transcripts\, item 17-3).",Retain for 3 year(s),Exempt,
28041,Canyons School District (Utah). Willow Canyon Elementary School,Office reports,1974-,Chronological,"These are the class rolls maintained by each teacher. They are used to record student attendance. Attendance has been computerized in all Utah school districts and the use of class rolls has been discontinued. These rolls contained teacher's name\, students' names\, school and class\, entry date\, exit date\, days of absence\, and sometimes grades. Some class rolls may be the only surviving record of student attendance and grades and would require permanent retention (See Official transcripts\, item 17-3).",Retain for 3 year(s),Exempt,
28049,Canyons School District (Utah). Butler Middle School,Attendance reports,1965-,Chronological,"These are the class rolls maintained by each teacher. They are used to record student attendance. Attendance has been computerized in all Utah school districts and the use of class rolls has been discontinued. These rolls contained teacher's name\, students' names\, school and class\, entry date\, exit date\, days of absence\, and sometimes grades. Some class rolls may be the only surviving record of student attendance and grades and would require permanent retention (See Official transcripts\, item 17-3).",Retain for 3 year(s),Exempt,
28053,Canyons School District (Utah). Crescent View Middle School,Office reports,1987-,Chronological,"These are the class rolls maintained by each teacher. They are used to record student attendance. Attendance has been computerized in all Utah school districts and the use of class rolls has been discontinued. These rolls contained teacher's name\, students' names\, school and class\, entry date\, exit date\, days of absence\, and sometimes grades. Some class rolls may be the only surviving record of student attendance and grades and would require permanent retention (See Official transcripts\, item 17-3).",Retain for 3 year(s),Exempt,
28061,Canyons School District (Utah). Midvale Middle School,Attendance reports,1955-,Chronological,"These are the class rolls maintained by each teacher. They are used to record student attendance. Attendance has been computerized in all Utah school districts and the use of class rolls has been discontinued. These rolls contained teacher's name\, students' names\, school and class\, entry date\, exit date\, days of absence\, and sometimes grades. Some class rolls may be the only surviving record of student attendance and grades and would require permanent retention (See Official transcripts\, item 17-3).",Retain for 3 year(s),Exempt,
28079,Canyons School District (Utah). Hillcrest High School,Office reports,1962-,Chronological,"These are the class rolls maintained by each teacher. They are used to record student attendance. Attendance has been computerized in all Utah school districts and the use of class rolls has been discontinued. These rolls contained teacher's name\, students' names\, school and class\, entry date\, exit date\, days of absence\, and sometimes grades. Some class rolls may be the only surviving record of student attendance and grades and would require permanent retention (See Official transcripts\, item 17-3).",Retain for 3 year(s),Exempt,
28074,Canyons School District (Utah). Brighton High School,Attendance reports,1969-,Chronological,"These are the class rolls maintained by each teacher. They are used to record student attendance. Attendance has been computerized in all Utah school districts and the use of class rolls has been discontinued. These rolls contained teacher's name\, students' names\, school and class\, entry date\, exit date\, days of absence\, and sometimes grades. Some class rolls may be the only surviving record of student attendance and grades and would require permanent retention (See Official transcripts\, item 17-3).",Retain for 3 year(s),Exempt,
28083,Canyons School District (Utah). Jordan High School,Office reports,1911-,Chronological,"These are the class rolls maintained by each teacher. They are used to record student attendance. Attendance has been computerized in all Utah school districts and the use of class rolls has been discontinued. These rolls contained teacher's name\, students' names\, school and class\, entry date\, exit date\, days of absence\, and sometimes grades. Some class rolls may be the only surviving record of student attendance and grades and would require permanent retention (See Official transcripts\, item 17-3).",Retain for 3 year(s),Exempt,
28104,Smithfield (Utah),Cemetery name and record sheets,1929-1962.,Chronological by burial date.,"These records document the interment of individuals and include information about the deceased\, the burial\, and the plot.",,Public,
28090,Iron County Jail (Utah),Inmate disciplinary files,2002-,numerical by disciplinary case number,"These files provide documentation of inmate disciplinary hearings and incident investigations. They are used to inform inmates of violations charged against them\, hearings scheduled before the disciplinary hearing officer and summary of hearing results. They also are used for classification purposes in subsequent incarcerations. Information could include inmate name\, inmate number\, housing unit\, incident date/time\, hearing date/time\, violations charged\, inmate response to charges\, inmate signature\, deputy delivered signature\, names of hearing officers\, names of witnesses and informants\, comments\, findings\, hearing officer signature.",Retain for 4 year(s) after case is closed,Private,
28193,Department of Corrections,Limited access clearance records,2012-,By subject then in chronological order,"This series contains records relating to limited access granted to individuals visiting the Draper and Gunnison correctional facilities. The records include the person's name\, purpose of visit\, agency they are from\, date\, time\, and if a background check was run and by whom.",Retain for 10 year(s),Public,
28196,Department of Health and Human Services. Division of Child and Family Services,Intake records additional information,1996-,Alphabetical by client surname,"These are records in which a referral is made to the Child and Family Services Intake office regarding a child or family who already has an open Child Protective Services (CPS) case. It is labeled as Additional Information and sent to the CPS caseworker to review as part of the investigation. The information is saved as part of the CPS case. This records information related to the CPS investigation that comes to the Intake Office following the opening of a CPS case. This information is part of the CPS case they are investigating to obtain additional information regarding the case. Information includes name\, alleged victim and perpetrator information\, and additional information regarding the family and/or case being investigated by CPS.",Retain for 50 year(s),Private,
28198,Apple Valley (Utah),General correspondence,2011-,"Alphabetical by e-mail account name, thereunder chronological","These electronic mail files contain the daily correspondence of city officials\, including the mayor. They document the inner workings of Apple Valley\, Utah\, and cover various subjects such as parks and recreation\, water\, budget issues\, roadway signs\, and other responsibilities of government.",Permanent. Retain until administrative need ends,Public,
27878,Department of Corrections,Pre-service academy class binders,2012-,chronological thereunder numerical by academy class number,"These records document whether officers have met statutory training requirements. Records for each academy class include graduation photographs\, participant names\, class rolls\, post rules\, test scores\, schedules\, certifications\, individual class photographs\, graduation invitations\, class rosters\, commencement programs\, and reconciliation memos.",Retain for 75 year(s),Private,
27895,Cache County (Utah). County Recorder,Mortgage record books,1888-1980.,Chronological by mortgage filing date.,"These are legal instruments recorded by the county recorder concerning all ""mortgages\, deeds of trust\, liens\, and all other instruments in the nature of an encumbrance upon real estate"" (UCA 17-21-6(1)(d\,e) (2003)). There are two alphabetical indexes concerning mortgagors and mortgagees. In some counties mortgage records are compiled separately\, while in other counties they are part of the ""Official records.""",Permanent. Retain until administrative need ends,Public,146.0 cubic feet
27886,Cache County (Utah). County Recorder,Grantee and grantor indexes to deeds,1888-1980.,alphabetical by first letter of surname and thereunder chronological with separate indexes for grantees and grantors.,"These are alphabetical indexes where ""all deeds and final judgments or decrees partitioning or affecting title as to possession of real property."" The grantors' index contains the ""entry number of the instrument\, name of each grantor in alphabetical order\, name of the grantee\, date of instrument\, time of recording\, kind of instrument\, the book and page and entry number in which it is recorded\, and a brief description"" (UCA 17-21-6(1)(b)_(2003)). The grantee's index contains the same information\, but is alphabetical by each grantee (UCA_17-21-6(1)(c)_(2003)).",Retain permanently,Public,
27937,Salt Lake County Service Area #3 (Utah),Facility tour and demonstration waivers,2000-,Chronological,"These records are release waivers for individuals who wish to take a tour of the water treatment facility. The release includes a list of risks involved in the tour: travel through underground tunnels\, slick floors\, exposure to water-system components\, and mine tunnel hazards such as falling rocks\, obstructions or obstacles\, and associated lighting and/or ventilation hazards. The forms provide space for the participant to fill in their name\, and provide a date and signature. The forms also include a space for the individual giving the tour to sign the form. The body of the form releases the entity from any harm or litigation that might arise as a result of the tour.",Retain for 2 year(s),Public,
27919,Weber State University (Utah),Academic record files,1900-,alphabetical,"These are the paper academic transcripts of student records prior to the use of a computerized student information system. Provided to students\, employers\, and other educational institutions upon the student request. Report of academic courses and grade as well as any applicable degrees earned by the student.",Permanent. Retain for 110 year(s),Exempt,
27930,Salt Lake County Service Area #3 (Utah),Fire station building project case files,1983-1995.,Chronological.,Case files documenting the construction of new buildings and the renovation of rented buildings for state use.,,Public,
27940,Davis Technical College (Utah),Americans with Disabilities Act files,1990-,alphabetical,"Requests made by an employee for disability accommodations. Information includes medical data about the requestor\, accommodations made\, denials\, appeals\, and any other information about accommodation requests from applicants\, employees\, and volunteers.",Retain for 5 year(s) after separation or for 0,Private,
27971,Canyons School District (Utah). Bell View Elementary School,Attendance reports,1966-,Chronological,"These are the class rolls maintained by each teacher. They are used to record student attendance. Attendance has been computerized in all Utah school districts and the use of class rolls has been discontinued. These rolls contained teacher's name\, students' names\, school and class\, entry date\, exit date\, days of absence\, and sometimes grades. Some class rolls may be the only surviving record of student attendance and grades and would require permanent retention (See Official transcripts\, item 17-3).",Retain for 3 year(s),Exempt,
27987,Canyons School District (Utah). Copperview Elementary School,Office reports,1961-,Chronological,"These are the class rolls maintained by each teacher. They are used to record student attendance. Attendance has been computerized in all Utah school districts and the use of class rolls has been discontinued. These rolls contained teacher's name\, students' names\, school and class\, entry date\, exit date\, days of absence\, and sometimes grades. Some class rolls may be the only surviving record of student attendance and grades and would require permanent retention (See Official transcripts\, item 17-3).",Retain for 3 year(s),Exempt,
28011,Canyons School District (Utah). Oak Hollow Elementary School,Office reports,1998-,Chronological,"These are the class rolls maintained by each teacher. They are used to record student attendance. Attendance has been computerized in all Utah school districts and the use of class rolls has been discontinued. These rolls contained teacher's name\, students' names\, school and class\, entry date\, exit date\, days of absence\, and sometimes grades. Some class rolls may be the only surviving record of student attendance and grades and would require permanent retention (See Official transcripts\, item 17-3).",Retain for 3 year(s),Exempt,
27965,Canyons School District (Utah). Alta View Elementary School,Office reports,1963-,Chronological,"These are the class rolls maintained by each teacher. They are used to record student attendance. Attendance has been computerized in all Utah school districts and the use of class rolls has been discontinued. These rolls contained teacher's name\, students' names\, school and class\, entry date\, exit date\, days of absence\, and sometimes grades. Some class rolls may be the only surviving record of student attendance and grades and would require permanent retention (See Official transcripts\, item 17-3).",Retain for 3 year(s),Exempt,
27998,Canyons School District (Utah). Edgemont Elementary School,Attendance reports,1958-,Chronological,"These are the class rolls maintained by each teacher. They are used to record student attendance. Attendance has been computerized in all Utah school districts and the use of class rolls has been discontinued. These rolls contained teacher's name\, students' names\, school and class\, entry date\, exit date\, days of absence\, and sometimes grades. Some class rolls may be the only surviving record of student attendance and grades and would require permanent retention (See Official transcripts\, item 17-3).",Retain for 3 year(s),Exempt,
27981,Canyons School District (Utah). Butler Elementary School,Office reports,1923-,Chronological,"These are the class rolls maintained by each teacher. They are used to record student attendance. Attendance has been computerized in all Utah school districts and the use of class rolls has been discontinued. These rolls contained teacher's name\, students' names\, school and class\, entry date\, exit date\, days of absence\, and sometimes grades. Some class rolls may be the only surviving record of student attendance and grades and would require permanent retention (See Official transcripts\, item 17-3).",,Exempt,
27984,Canyons School District (Utah). Canyon View Elementary School,Office reports,1971-,Chronological,"These are the class rolls maintained by each teacher. They are used to record student attendance. Attendance has been computerized in all Utah school districts and the use of class rolls has been discontinued. These rolls contained teacher's name\, students' names\, school and class\, entry date\, exit date\, days of absence\, and sometimes grades. Some class rolls may be the only surviving record of student attendance and grades and would require permanent retention (See Official transcripts\, item 17-3).",Retain for 3 year(s),Exempt,
27993,Canyons School District (Utah). East Midvale Elementary School,Office reports,1966-,Chronological,"These are the class rolls maintained by each teacher. They are used to record student attendance. Attendance has been computerized in all Utah school districts and the use of class rolls has been discontinued. These rolls contained teacher's name\, students' names\, school and class\, entry date\, exit date\, days of absence\, and sometimes grades. Some class rolls may be the only surviving record of student attendance and grades and would require permanent retention (See Official transcripts\, item 17-3).",Retain for 3 year(s),Exempt,
28038,Canyons School District (Utah). Sunrise Elementary School,Office reports,1976-,Chronological,"These are the class rolls maintained by each teacher. They are used to record student attendance. Attendance has been computerized in all Utah school districts and the use of class rolls has been discontinued. These rolls contained teacher's name\, students' names\, school and class\, entry date\, exit date\, days of absence\, and sometimes grades. Some class rolls may be the only surviving record of student attendance and grades and would require permanent retention (See Official transcripts\, item 17-3).",Retain for 3 year(s),Exempt,
28046,Canyons School District (Utah). Albion Middle School,Attendance reports,1984-,Chronological,"These are the class rolls maintained by each teacher. They are used to record student attendance. Attendance has been computerized in all Utah school districts and the use of class rolls has been discontinued. These rolls contained teacher's name\, students' names\, school and class\, entry date\, exit date\, days of absence\, and sometimes grades. Some class rolls may be the only surviving record of student attendance and grades and would require permanent retention (See Official transcripts\, item 17-3).",Retain for 3 year(s),Exempt,
29138,Ogden (Utah). Cemetery Superintendent,Perpetual care receipt stubs,1950-1963.,Chronological by payment date.,This series contains the cemetery copy of receipts for perpetual care payments.,,Public,1 microfilm reel
29139,Road Commission,Infrastructure maps,1959-1962.,Numerically.,"These are drawn maps detailing infrastructure such as roads\, intersections\, railway and bridge situations\, ownership and topography. The maps are labeled either Utah Road Commission; Utah Road Commission\, Structure Division; or Utah State Highway Department.",Permanent. Retain until administrative need ends,Public,
29168,Weber County (Utah). County Clerk,Veterans Administration correspondence,1946-1948.,"Alphabetical, thereunder chronological",This series contains requests from the Veterans Administration to the Weber County Clerk to supply information about Utah veterans who either lived within the county or married in the county during this period of time.,,Public,
29184,Department of Public Welfare,Historic personnel records,1963-1965.,,"Includes employment applications through the Emergency Relief act and through later Public Welfare. Includes contact information\, dependent information and if on relief\, religion\, education and experience\, etc.",,Public,
29170,State Board of Land Commissioners,Historic land appraisers correspondence,1937-1940.,"Alphabetical, thereunder chronological","Correspondence with appraisers who are assessing public lands\, specifically lands up for sale or lease to individuals.",,Public,
29174,Board of Education. Office of Education. Teaching and Learning,Adult education diplomas and transcripts,1929-1934.,Alphabetical,"This series contains transcripts\, certificates and diplomas for adult education courses throughout Utah.",,Public,
29225,Aristotle Academy (Utah),Child Nutrition Program records,2012-2017.,Chronological.,"Utah's Child Nutrition Programs (CNP) seek to improve the nutritional well-being of all Utah children. The programs are authorized under the National School Lunch Act of 1946\, the Child Nutrition Act of 1966\, and the Personal Responsibility and Work Opportunity Reconciliation Act of 1996. A combination of federal\, state\, and local funding supports the Child Nutrition Programs. The programs offer a cash reimbursement for eligible meals served to children plus additional financial assistance for meals served free or at a reduced price to eligible children. Records include lunch counts\, meal plans\, and financial and student information.",Retain for 3 year(s) after final action,Private,3.00 cubic feet
29221,Salt Lake City (Utah). City Attorney,Record of goods stolen and recovered,1891-1893.,Chronological,"This series contains a record book with items reported stolen then recovered. Information includes such information as a full description of items\, as well as their cost\, and the date recovered.",,Public,
29230,Aristotle Academy (Utah),School operational records,2012-2017.,Chronological.,"These records document the operation of Aristotle Academy\, which closed in June\, 2017. Records include student attendance\, packing lists of food purchases\, equipment installations\, visitor logs\, signed permission forms\, and some discipline records.",,Public,3.00 cubic feet
29312,District Court (Third District),Administrative files,1879.,Chronological,,,,1.00 cubic foot
6377,Granite School District (Utah),Rosecrest attendance records,undated,Alphanumerical,,Retain permanently,,
25591,Naples (Utah),Petitions,1982-,Alphabetical by type.,These files contain formal written petitions from citizens or municipal departments. Petitions state the issue of concern and list names and signatures of citizens requesting a particular action.,Permanent. Retain for 5 year(s) after resolution of issue,Public,
30499,Cache County (Utah). County Clerk,Petition records,1950-,Chronological by submission date.,"These records are petitions submitted to the Cache County Commission proposing action. Information may include a statement of purpose on proposed action\, signatures and addresses of petitioners\, designated sponsors\, actions of the legislative body\, and related records.",Retain permanently,Public,
30562,Weber County (Utah). County Clerk,Petition packets,2017-,Chronological,"These records are formal petitions submitted to the Weber County Clerk's office by members of the public proposing actions to be taken by the legislative body. The petitions can then be submitted to legal voters in general or special election. Information in the records may include statement of purpose\, proposed action\, signatures and addresses of petitioners\, and designated sponsors\, actions taken by the legislative body and related records.",Retain permanently,Public,
30489,Washington County (Utah). County Clerk,Tax restructuring revisions referendum petition,2019-,Chronological by year received.,"These records are petition signature sheets signed by individuals related to adding the tax restructuring revisions referendum to the election ballot. Petitions include signatures\, addresses and dates of birth\, and are verified to determine whether petitioners are registered voters.",Retain for 22 month(s),Protected,
30359,School and Institutional Trust Lands Administration,"Agricultural, commercial, and residential special use lease agreements",1994-,Alphanumerical by lease number.,"These files contain documents associated with both expired and canceled agricultural\, commercial\, and residential special use lease agreements on lands administrated by the Trust Lands Administration in accordance with Utah Code 53C-4-201. The files may contain final and fully executed contracts\, amendments\, reviews\, assignments\, correspondence (including e-mail)\, application materials\, director's actions\, maps and/or drawings\, photos\, videos\, accounting materials (receipts\, copies of checks\, etc.)\, bonding and insurance materials\, environmental documentation\, certified mail receipts and signature cards\, cancellation notices\, and other materials associated with leases.",Permanent. Retain for 10 year(s),Public,
26445,School and Institutional Trust Lands Administration,Mineral royalty reports,1985-,Alphabetical by company or individual name.,These records contain documents submitted by lease holder operators reporting royalty production for any other minerals obtained on the agency leased lands. Royalties must be reported as stated in Utah Administrative Code R850-5-300.,Permanent. Retain for 10 year(s),Protected,
30358,School and Institutional Trust Lands Administration,Industrial and telecom special use lease agreements,1994-,Alphanumerical by lease number.,"These files contain documents associated with both active and canceled industrial and telecom special use lease agreements on lands administrated by the Trust Lands Administration in accordance with Utah Code 53C-4-201. The files may contain final and fully executed contracts\, amendments\, reviews\, assignments\, correspondence (including e-mail)\, application materials\, director's actions\, maps and/or drawings\, photos\, videos\, accounting materials (receipts\, copies of checks\, etc.)\, bonding and insurance materials\, environmental documentation\, certified mail receipts and signature cards\, cancellation notices\, and other materials associated with leases.",Permanent. Retain for 10 year(s),Public,
30515,School and Institutional Trust Lands Administration,Surface revenue reports,1985-,"Alphabetical by company or individual name, thereunder numerical by lease number.","These records contain documents submitted by lease holders for special surface revenue transaction type of reporting percentage rental\, percentage rent on fuel sales\, and/or volume reported in gallons/barrels. Product types of revenue are salt water injection wells and electricity. Revenue must be reported as stated in Utah Administrative Code R850-5-200(2).",Permanent. Retain for 10 year(s),Protected,
10085,School and Institutional Trust Lands Administration,Oil and gas royalty reports,1960-,Alphabetical by company name.,These records document royalties received by the School and Institutional Trust Lands Administration. These royalties are paid to the Administration by oil companies who have contracts to drill on trust lands. Information includes the amount of royalties received from each oil company. Royalties must be reported as stated in Utah Administrative Code R850-5-300.,Permanent. Retain for 10 year(s),Private,2.00 cubic feet
82069,Department of Health and Human Services. Division of Substance Use and Mental Health. State Hospital,Trip plan files,1986-,Chronological,"This is a record of the justification for a patient trip. Justification is sent to administration for approval. Trips are taken in order to improve patient skills and functions. All evaluations about the patient are placed in his chart. This series includes all information related to the trip\, number of staff and patients attending\, a list of the goals and objectives the staff members would like to see achieved for each patient\, and the evaluation of the goals and objectives upon return.",Retain for 1 year(s),Private,
12295,Magna Mosquito Abatement District (Utah),Drainage and easement records,1972-,Alphabetical by property owners name,"These files contain documents executed by property owners granting the city rights of access to their property for public works or other municipal purposes. They include the names of parties\, purposes and terms of access and terms of easement. They are used to provide legal access to enter or modify private property.",Retain permanently,Public,
12735,Uintah Mosquito Abatement District (Utah),Drainage and easement records,undated,Alphabetical,"These files contain documents executed by property owners granting the city rights of access to their property for public works or other municipal purposes. They include the names of parties\, purposes and terms of access and terms of easement. They are used to provide legal access to enter or modify private property.",Retain permanently,Public,
15042,Millville (Utah),Easement files,undated,,"These files contain documents executed by property owners granting the city rights of access to their property for public works or other municipal purposes. They include the names of parties\, purposes and terms of access and terms of easement. They are used to provide legal access to enter or modify private property.",Retain permanently,Public,
15878,Provo (Utah). Community Development Department,Easement file,undated,,"These files contain documents executed by property owners granting the city rights of access to their property for public works or other municipal purposes. They include the names of parties\, purposes and terms of access and terms of easement. They are used to provide legal access to enter or modify private property.",Retain permanently,Public,
24885,Riverdale (Utah),Easement files,1946-,Alphabetical,"These files contain documents executed by property owners granting the city rights of access to their property for public works or other municipal purposes. They includes the names of parties\, purposes and terms of access and terms of easement. They are used to provide legal access to enter or modify private property.",Permanent. Retain until administrative need ends,Public,
30446,School and Institutional Trust Lands Administration,Predesignated contracts,1994-,Alphanumerical by lease number.,"These files contain documents associated with both active and canceled predesignated contracts on lands administered by the Trust Lands Administration\, in accordance with Utah Code 53C-4-203. Predesignated easements are defined as valid existing rights\, county road claims\, reciprocal easements (between government agencies)\, or a variety of other land use. The files may contain final and fully executed contracts\, assignments\, correspondence (including e-mail)\, application materials\, director's actions\, maps and/or drawings\, photos\, videos\, accounting materials (receipts\, copies of check\, etc.)\, bonding and insurance materials\, environmental documentation\, certified mail receipts and signature cards\, cancellation notices\, and other materials associated with the predesignated transaction contracts.",Permanent. Retain for 10 year(s),Public,
10980,Weber County Mosquito Abatement District (Utah),Easement file,undated,,"These files contain documents executed by property owners granting the city rights of access to their property for public works or other municipal purposes. They include the names of parties\, purposes and terms of access and terms of easement. They are used to provide legal access to enter or modify private property.",Retain permanently,Public,
15162,Minersville (Utah),Easement file,undated,,"These files contain documents executed by property owners granting the city rights of access to their property for public works or other municipal purposes. They include the names of parties\, purposes and terms of access and terms of easement. They are used to provide legal access to enter or modify private property.",Retain permanently,Public,
18451,North Ogden (Utah),Easement files,undated,,"These files contain documents executed by property owners granting the city rights of access to their property for public works or other municipal purposes. They include the names of parties\, purposes and terms of access and terms of easement. They are used to provide legal access to enter or modify private property.",Retain permanently,Public,
21568,Park City (Utah). City Manager,Easement files,1982-,Alphabetical,"These files contain documents executed by property owners granting the city rights of access to their property for public works or other municipal purposes. They include the names of parties\, purposes and terms of access and terms of easement. They are used to provide legal access to enter or modify private property.",Retain permanently,Public,
12263,Magna Mosquito Abatement District (Utah),Easement files,undated,Alphanumerical by name,"These files contain documents executed by property owners granting the city rights of access to their property for public works or other municipal purposes. They include the names of parties\, purposes and terms of access and terms of easement. They are used to provide legal access to enter or modify private property.",Retain permanently,Public,
14359,South Davis Sewer District (Utah),"Agreements, easements and deeds",undated,,"These files contain documents executed by property owners granting the city rights of access to their property for public works or other municipal purposes. They include the names of parties\, purposes and terms of access and terms of easement. They are used to provide legal access to enter or modify private property.",Retain permanently,Public,
15334,Willard (Utah),Easement file,undated,,"These files contain documents executed by property owners granting the city rights of access to their property for public works or other municipal purposes. They include the names of parties\, purposes and terms of access and terms of easement. They are used to provide legal access to enter or modify private property.",Retain permanently,Public,
18499,Ogden (Utah). City Recorder,Easement files,undated,,"These files contain documents executed by property owners granting the city rights of access to their property for public works or other municipal purposes. They include the names of parties\, purposes and terms of access and terms of easement. They are used to provide legal access to enter or modify private property.",Retain permanently,Public,
30357,School and Institutional Trust Lands Administration,Easements and rights of way,1994-,Alphanumerical by lease number.,"These files contain documents associated with both active and canceled easements and rights of way on lands administrated by the Trust Lands Administration in accordance with Utah Code 53C-4-203. The files may contain final and fully executed contracts\, assignments\, correspondence (including e-mail)\, application materials\, director's actions\, maps and/or drawings\, photos\, videos\, accounting materials (receipts\, copies of checks\, etc.)\, bonding and insurance materials\, environmental documentation\, certified mail receipts and signature cards\, cancellation notices\, and other materials associated with the easements and rights of way.",Permanent. Retain for 10 year(s),Public,
12230,South Salt Lake (Utah),Quit claim deeds/easements files,undated,Chronological,"These files contain documents executed by property owners granting the city rights of access to their property for public works or other municipal purposes. They include the names of parties\, purposes and terms of access and terms of easement. They are used to provide legal access to enter or modify private property.",Retain permanently,Public,
14559,Pleasant Grove (Utah),Easement files,undated,,"These files contain documents executed by property owners granting the city rights of access to their property for public works or other municipal purposes. They include the names of parties\, purposes and terms of access and terms of easement. They are used to provide legal access to enter or modify private property.",Retain permanently,Public,
20577,Santa Clara (Utah),Easement files,undated,,"These files contain documents executed by property owners granting the city rights of access to their property for public works or other municipal purposes. They include the names of parties\, purposes and terms of access and terms of easement. They are used to provide legal access to enter or modify private property.",Retain permanently,Public,
3709,Carbon County (Utah). County Treasurer,Tax sale records,i 1898-1900; 1923-1979; 1997-,"Numerical according to book number, thereunder alphabetical by section.","This is the record of property sold for delinquent taxes by the county treasurer's office. Information includes name of person to who property was assessed; legal description of property; date of sale; volume and page where property was entered in the assessment roll; amounts of taxes and penalty attached; total amount due; amount due; name of person to whom property was sold; and date of redemption and name of redeemer\, if redeemed\, and redemption certificate number.",Permanent. Retain for 5 year(s),Public,24 microfilm reels
13072,Sanpete County (Utah). County Recorder,Tax sale records,undated,,"These are the recorded tax deeds issued by the county auditor conveying property to purchaser of real property sold for delinquent taxes. The deeds show the date\, property description\, names of purchasers and delinquent owner\, and date of sale. Until the repeal of the pertinent statute in 1939\, ""tax sale records were transmitted and kept in the county recorder's office\,"" and the ""recorder's copy was ""considered the official record of tax sales"" (R.S._80-10-65 (1933).",Retain permanently,Public,
13580,Uintah County (Utah). County Clerk,Deeds,undated,,"These files document the county purchase of real property. They are used to document ownership and transfer of title of such property. The files include the original recorded deeds (quit claim\, warranty\, May tax sale)\, policies of title insurance\, notices of tax sale\, abstracts of titles prepared by the county recorder and statements of delinquencies. The county clerk shall ""execute under his seal and in the name of and for the county\, all deeds and conveyances of all real estate conveyed by the county pursuant to resolutions of the board of county commissioners"" (UCA 17-20-4(2)(1990)).",Retain permanently,Public,
17196,Uintah County (Utah). County Recorder,Tax sale records,1880-,"Chronological, thereunder numerical by taxing district",these are a summary of annual assessments and payments on delinquent property taxes.,Retain permanently,Public,
18450,North Ogden (Utah),Deeds files,undated,,"These are the original deeds which provide evidence of city ownership of property. Includes name\, addresses of grantor or grantee\, description of property\, date property was transferred to grantor.Usually filed alphabetically by name of property.",Retain permanently,Public,
21567,Park City (Utah). City Recorder,Deed files,1998-,Alphabetical,"These are the original deeds which provide evidence of city ownership of property. Includes name\, addresses of grantor or grantee\, description of property\, date property was transferred to grantor. Usually filed alphabetically by name of property.",Retain permanently,,
26310,Grantsville (Utah),Deed files,1900-,Chronological by year,"These are the original deeds which provide evidence of city ownership of property. Includes name\, addresses of grantor or grantee\, description of property\, date property was transferred to grantor. Usually filed alphabetically by name of property.",Permanent. Retain for 2 year(s),Public,
83787,Rich County (Utah). County Recorder,Mortgages and deeds,i 1883-1958; 1965-1970.,Chronological,"These are recorded copies of various types of deeds and mortgages registered with the county recorder that show land ownership. Types of deeds may be sheriff\, administrator\, quit claim\, guardian\, probate\, mayor\, and trust deeds. Information recorded on deeds includes entry number; date of deed; names of grantor and grantee\, legal description of property; consideration givern for the property; signatures; and date recorded. Mortgages are recorded with the county recorder to show a property title as security on a loan. Information includes entry number; date of mortgage; names of mortgagor and mortgagee; amount of mortgage; legal description of porperty; terms of,mortgage; and signature of mortgagor; certification of notary public; date recorded; and signature of county recorder.",,Public,
4892,Salt Lake County (Utah). County Treasurer,Property sold and reported index,1890-1920.,Alphanumerical.,Tax sale (the volume on film specifically says property sold to Salt Lake County) indexes by section or subdivision name.,,Public,
6205,Iron County (Utah). County Recorder,Deeds,i 1851-1961.,Chronological by date of entry in numbered registers,"These are recorded copies of various types of deeds registered with the county recorder that show land ownership. Types of deeds may be sheriff's administrator\, quit claim\, guardian's probate\, mayor's\, and trust deeds. Information recorded includes entry number; date of deed; names of grantor and grantee\, legal description of property; consideration given for the property; signatures; and date recorded.,These volumes contain verbatim copies of deeds recorded by the county recorder. They contain the book and page number\, address of grantee\, legal description of property. Some counties separate deeds\, while others compile them as part of the ""Official records.""",,Public,28 microfilm reels
84051,Piute County (Utah). County Treasurer,Tax sales records,i 1903-1938.,"Numerical by book number, thereunder alphanumerical by section, range, block or lot","This is the record of property sold for delinquent taxes by the county treasurer's office. Information includes name of person to whom property was assessed; legal description of property; date of sale; volume and page where property was entered in the assessment roll; amounts of taxes and penalty attached; total amount due; name of person to whom property was sold; and date of redemption and name of redeemer\, if redeemed\, and redemption certificate number.",,,
6398,Washington County (Utah). County Treasurer,Tax sale records,i 1883-,"Numerical by book number, thereunder alphanumerical by section, range, block,or lot","These are records which document the sale of property by the county treasurer's office for delinquent taxes. Property may be sold after 4 years of delinquency. Information includes name of person to whom property was assessed; legal description of property; date of sale; volume and page where property was entered in the assessment roll; amounts of taxes and penalty attached; total amount due; name of person to whom property was sold; and date of redemption and name of redeemer\, if redeemed\, and redemption certificate number.",Permanent. Retain until administrative need ends,Public,67 microfilm reels
13080,Emery County (Utah). County Treasurer,Redemptions,1982-,none,"These are duplicates of certificates issued for money received in payment of delinquent real property taxes. ""The county treasurer shall make the proper entry in the record of tax sales filed in the treasurer's office and issue a certificate of redemption"" (UCA_59-2-1348_(1995)). Each includes account number\, date issued\, and serial number. Sometimes the certificate also provides owner's name\, location\, legal description of property\, number of acres\, valuation\, amount of original taxes\, years for which delinquent\, total tax due including penalty and interest\, date sold\, to whom\, and amount paid to redeem and date.",Permanent. Retain for 5 year(s),Public,2 microfilm reels
13187,Millard County (Utah). County Recorder,Tax sale records,undated,,"These are the recorded tax deeds issued by the county auditor conveying property to purchaser of real property sold for delinquent taxes. The deeds show the date\, property description\, names of purchasers and delinquent owner\, and date of sale. Until the repeal of the pertinent statute in 1939\, ""tax sale records were transmitted and kept in the county recorder's office\,"" and the ""recorder's copy was ""considered the official record of tax sales"" (R.S._80-10-65 (1933).",Retain permanently,Public,
13539,Uintah County (Utah). County Auditor,Deed files,undated,,"These files document the county purchase of real property. They are used to document ownership and transfer of title of such property. The files include the original recorded deeds (quit claim\, warranty\, May tax sale)\, policies of title insurance\, notices of tax sale\, abstracts of titles prepared by the county recorder and statements of delinquencies. The county clerk shall ""execute under his seal and in the name of and for the county\, all deeds and conveyances of all real estate conveyed by the county pursuant to resolutions of the board of county commissioners"" (UCA 17-20-4(2)(1990)).",Retain permanently,Public,
13671,Sevier County (Utah). County Treasurer,Redemption certificates,1980-,,"These are duplicates of certificates issued for money received in payment of delinquent real property taxes. ""The county treasurer shall make the proper entry in the record of tax sales filed in the treasurer's office and issue a certificate of redemption"" (UCA_59-2-1348_(1995)). Each includes account number\, date issued\, and serial number. Sometimes the certificate also provides owner's name\, location\, legal description of property\, number of acres\, valuation\, amount of original taxes\, years for which delinquent\, total tax due including penalty and interest\, date sold\, to whom\, and amount paid to redeem and date.",Permanent. Retain for 5 year(s),Public,
15041,Millville (Utah),Deeds files,undated,,"These are the original deeds which provide evidence of city ownership of property. Includes name\, addresses of grantor or grantee\, description of property\, date property was transferred to grantor.Usually filed alphabetically by name of property.",Retain permanently,Public,
15877,Provo (Utah). Community Development Department,Deeds files,undated,,"These are the original deeds which provide evidence of city ownership of property. Includes name\, addresses of grantor or grantee\, description of property\, date property was transferred to grantor. Usually filed alphabetically by name of property.",Retain permanently,Public,
18137,Sanpete County (Utah). County Treasurer,Tax sale records,1894-,"Chronological, thereunder numerical by serial number","These are records required to be created by county treasurers as a ""record of delinquent taxes in the same order as property sold appears in the assessment rolls"" (UCA 59-2-1338 (1995)). They are required to include the name of the person to whom property is assessed; description of the tract sold\, and a reference to the book\, page and line where\, or serial number under which the same was listed in the assessment roll; the amount of tax penalty and cost for the which the property was sold at preliminary tax sale; the date of redemption and by whom redeemed; and delinquent taxes assessed in subsequent years against each tract sold at preliminary sale and remaining unredeemed (UCA 59-2-1338 (1995)).",Retain permanently,Public,
24884,Riverdale (Utah),Deeds files,1946-,"Chronological by date, thereunder alphabetical","These are the original deeds which provide evidence of city ownership of property. Includes name\, addresses of grantor or grantee\, description of property\, date property was transferred to grantor.",Permanent. Retain until administrative need ends,Public,
81497,Uintah County (Utah). County Recorder,General deeds and miscellaneous records index,1889-,Alphabetical by name,"These volumes contain verbatim copies of deeds recorded by the county recorder. They contain the book and page number\, address of grantee\, legal description of property. Some counties separate deeds\, while others compile them as part of the ""Official records.""",Retain permanently,Public,
3615,Sevier County (Utah). County Recorder,Tax sale records,1983-,"Chronological, thereunder numerical","These are the recorded tax deeds issued by the county auditor conveying property to purchaser of real property sold for delinquent taxes. The deeds show the date\, property description\, names of purchasers and delinquent owner\, and date of sale. Until the repeal of the pertinent statute in 1939\, ""tax sale records were transmitted and kept in the county recorder's office\,"" and the ""recorder's copy was ""considered the official record of tax sales"" (R.S._80-10-65 (1933).",Retain permanently,Public,
13183,Millard County (Utah). County Recorder,Redemption certificates,undated,,"These certificates are issued by the county treasurer for money received in payment of delinquent real property taxes and have been recorded by the county recorder. They include serial number of property\, name of owner\, address\, legal description of property\, number of acres\, valuation\, amount of original taxes\, years for which delinquent\, total of tax due\, including penalty and interest.",Retain permanently,Public,
13756,South Valley Water Reclamation Facility (Utah),Deeds and easements files,1978-,Chronological,"These are the original deeds which provide evidence of city ownership of property. Includes name\, addresses of grantor or grantee\, description of property\, date property was transferred to grantor. Usually filed alphabetically by name of property.",Retain permanently,Public,
14015,Kane County (Utah). County Recorder,Deed records,undated,,"These volumes contain verbatim copies of deeds recorded by the county recorder. They contain the book and page number\, address\, of grantee\, and legal description of property.",Retain permanently,Public,
14560,Pleasant Grove (Utah),Deeds files,undated,,"These are the original deeds which provide evidence of city ownership of property. Includes name\, addresses of grantor or grantee\, description of property\, date property was transferred to grantor.Usually filed alphabetically by name of property.",Retain permanently,Public,
15335,Willard (Utah),Deeds files,undated,,"These are the original deeds which provide evidence of city ownership of property. Includes name\, addresses of grantor or grantee\, description of property\, date property was transferred to grantor.Usually filed alphabetically by name of property.",Retain permanently,Public,
18029,St. George (Utah). Department of Administrative Services,Deeds files,undated,Alphabetical,"These are the original deeds which provide evidence of city ownership of property. Includes name\, addresses of grantor or grantee\, description of property\, date property was transferred to grantor. Usually filed alphabetically by name of property.",Retain permanently,Public,
20576,Santa Clara (Utah),Deeds files,undated,,"These are the original deeds which provide evidence of city ownership of property. Includes name\, addresses of grantor or grantee\, description of property\, date property was transferred to grantor. Usually filed alphabetically by name of property.",Retain permanently,Public,
24850,San Juan County (Utah). County Treasurer,Tax sale records,1939-,"Chronological, thereunder numerical by parcel identification number","These are records required to be created by county treasurers as a ""record of delinquent taxes in the same order as property sold appears in the assessment rolls"" (UCA 59-2-1338 (1995)). They are required to include the name of the person to whom property is assessed; description of the tract sold\, and a reference to the book\, page and line where\, or serial number under which the same was listed in the assessment roll; the amount of tax penalty and cost for the which the property was sold at preliminary tax sale; the date of redemption and by whom redeemed; and delinquent taxes assessed in subsequent years against each tract sold at preliminary sale and remaining unredeemed (UCA 59-2-1338 (1995)).",Permanent. Retain until administrative need ends,Public,
3714,Carbon County (Utah). County Treasurer,Tax sale records index,Unknown.,Alphanumerical.,"These are records required to be prepared by county treasurers as the ""official record of delinquent taxes in the same order as property appears in the assessment rolls"" (UCA 59-2-1338(1) (2003)). They are required to include the name of the person to whom property is assessed; description of the delinquent parcel\, and a reference to the parcel\, serial\, or account number under which the property was listed in the assessment roll; the amount of delinquent taxes\, penalties\, and administrative costs; and the date of redemption and by whom the property is redeemed(UCA 59-2-1338 (2003)). The record shall provide space for ""entering delinquent taxes assessed years against each parcel which remains unredeemed"" (UCA 49-2-1338(2) (2003)).",,Public,
27893,Cache County (Utah). County Recorder,Townsite deed records,1878-1917.,Chronological by date recorded,Townsite deeds were recorded as part of the process of obtaining Federal authorization for ownership of townsite lots distributed prior to a Federal survey in Utah Territory.,Retain permanently,Public,
6286,Box Elder County (Utah). County Treasurer,Tax sale records,1961-1962; 1971-1980.,Chronological,"These are the recorded tax deeds issued by the county auditor conveying property to purchaser of real property sold for delinquent taxes (UCA 59-2-1351.1(9)(c)_(2003)) and records for property not sold (UCA 59-2-1351.3(1)_(2003)). The tax sale record ""shall become a part of the official records of the recorder and is considered to have been recorded by the recorder"" (UCA_59-2-1351.3_(2003)).",,Public,5 microfilm reels
14026,Kane County (Utah). County Recorder,Auditor's issued tax deeds,1908-1936.,Chronological,"These are the recorded tax deeds issued by the county auditor conveying property to purchaser of real property sold for delinquent taxes. The deeds show the date\, property description\, names of purchasers and delinquent owner\, and date of sale. Until the repeal of the pertinent statute in 1939\, ""tax sale records were transmitted and kept in the county recorder's office\,"" and the ""recorder's copy was ""considered the official record of tax sales"" (R.S._80-10-65 (1933).",,Public,1 microfilm reel
18920,Department of Transportation. Engineering & Operations. Project Development. Right of Way,Original property deeds and contracts,1930-,Chronological,These property deeds document the legal rights of the Department of Transportation to use the land as the state deems fit.,Permanent. Retain for 30 year(s),Public,
8558,Washington County (Utah). County Treasurer,Tax sale certificate books and index,1896-1926.,Numerical by certificate number.,"These are records required to be created by county treasurers as a ""record of delinquent taxes in the same order as property sold appears in the assessment rolls"" (UCA 59-2-1338 (1995)). They are required to include the name of the person to whom property is assessed; description of the tract sold\, and a reference to the book\, page and line where\, or serial number under which the same was listed in the assessment roll; the amount of tax penalty and cost for the which the property was sold at preliminary tax sale; the date of redemption and by whom redeemed; and delinquent taxes assessed in subsequent years against each tract sold at preliminary sale and remaining unredeemed (UCA 59-2-1338 (1995)).",,Public,
6085,Utah County (Utah). County Recorder,Deed indexes,1851-1890.,Alphanumerical,"These volumes index deed records which contain verbatim copies of deeds recorded by the county recorder. They contain the book and page number\, address of grantee\, legal description of property. Some counties separate deeds\, while others compile them as part of the ""Official records."",These volumes contain verbatim copies of deeds recorded by the county recorder. They contain the book and page number\, address of grantee\, legal description of property. Some counties separate deeds\, while others compile them as part of the ""Official records.""",,Public,
20241,Garfield County (Utah). County Recorder,Blocks and lots deeds and index,1898.,Chronological,"These volumes contain verbatim copies of deeds recorded by the county recorder. They contain the book and page number\, address of grantee\, legal description of property. Some counties separate deeds\, while others compile them as part of the ""Official records.""",,Public,
27888,Cache County (Utah). County Recorder,Deeds,1869-1955.,Chronological by date recorded,"These volumes contain verbatim copies of deeds recorded by the county recorder. They contain the book and page number\, address of grantee\, legal description of property.,These volumes contain verbatim copies of deeds recorded by the county recorder. They contain the book and page number\, address of grantee\, legal description of property. Some counties separate deeds\, while others compile them as part of the ""Official records.""",,Public,
23532,San Juan County (Utah). County Recorder,Tax deed records,1924-1943.,"Chronological, thereunder numerical by book and page number","These are the recorded tax deeds issued by the county auditor conveying property to purchaser of real property sold for delinquent taxes (UCA 59-2-1351.1(9)(c)_(1995)) and records for property not sold (UCA 59-2-1351.3(1)_(1995)). The tax sale record ""shall become a part of the official records of the recorder and is considered to have been recorded by the recorder"" (UCA_59-2-1351.3_(1995)).",,Public,
2831,Duchesne County (Utah). County Auditor,May tax sale records and auditor's tax deeds,1910-,"Chronological, thereunder numerical by deed number.","These deeds are issued by the county auditor conveying property to purchasers of real property sold for delinquent taxes. ""The county auditor may\, in the name of the county\, execute deeds conveying in fee simple all property sold at public sale to the purchaser and to attest this with the auditor's seal. Deeds issued by the county auditor . . . shall [include] the total amount of all the delinquent taxes\, penalties\, interest and administrative costs which were paid in for the execution and delivery of the deed\, the year for which the property was assessed and sold to the county at preliminary sale\, a full description of the property and the name of grantee\, and when executed and delivered by the auditor"" UCA_ 59-2-1351.1(9)(a)_(1995)). The deed issued by the county auditor ""shall be recorded by the county recorder"" (UCA_59-2-1351.1(9)(c)_(1995)).",Retain permanently,Public,
84212,Salt Lake County (Utah). County Recorder,Auditor's tax deeds,i 1921-,"Numerical by book number, thereunder chronological","When property was sold for delinquent taxes\, the deed on the land would be entitled auditor's tax deeds. The tax assessment was made by the county auditor but the deed was registered with the county recorder. These are recorded copies of the deed at the time of the sale of property. Information includes name of property owner at the time of assessment; legal description of property; dates of instrument and sale of property; entry number; amount of taxes\, costs\, interest\, and penalties; date and time of recording; and signatures of county auditor and witnesses.",Retain permanently,,
30573,Sevier County (Utah). County Clerk,Deeds for county property,1897-1912.,Chronological by filing date.,"This series contains deeds issued for property owned by Sevier County. Copies of the deeds were filed with the county recorder\, but the original deed was kept with the county clerk.",Retain permanently,Public,
13061,Sanpete County (Utah). County Recorder,Deed records,1886-1915.,Numerical by book and page,"These volumes contain verbatim copies of deeds recorded by the county recorder. They contain the book and page number\, address of grantee\, legal description of property. Some counties separate deeds\, while others compile them as part of the ""Official records.""",,Public,11 microfilm reels
20228,Garfield County (Utah). County Recorder,Land patents or certificates issued,1919-1959.,no order,"These volumes contain verbatim copies of land patents or certificates recorded by the county recorder for property patented under the Homestead Act. They contain the book and page number\, address of grantee\, legal description of property. Some counties separate deeds\, while others compile them as part of the ""Official records.""",,Public,
20230,Garfield County (Utah). County Recorder,Tax sale record,1940-1955.,Chronological,"These are the recorded tax deeds issued by the county auditor conveying property to purchaser of real property sold for delinquent taxes (UCA 59-2-1351.1(9)(c)_(1995)) and records for property not sold (UCA 59-2-1351.3(1)_(1995)). The tax sale record ""shall become a part of the official records of the recorder and is considered to have been recorded by the recorder"" (UCA_59-2-1351.3_(1995)).",,Public,
28118,Cache County (Utah). County Treasurer,Tax sales records,1892-1948.,"Numerical by book number, thereunder alphanumerical by section, range, block,or lot","These are the recorded tax deeds issued by the county auditor conveying property to purchaser of real property sold for delinquent taxes (UCA 59-2-1351.1(9)(c)_(2003)) and records for property not sold (UCA 59-2-1351.3(1)_(2003)). The tax sale record ""shall become a part of the official records of the recorder and is considered to have been recorded by the recorder"" (UCA_59-2-1351.3_(2003)).",,Public,
20072,Sanpete County (Utah). County Auditor,Tax deeds,1916-,Chronological,"These deeds are issued by the county auditor conveying property to purchasers of real property sold for delinquent taxes. ""The county auditor may\, in the name of the county\, execute deeds conveying in fee simple all property sold at public sale to the purchaser and to attest this with the auditor's seal. Deeds issued by the county auditor . . . shall [include] the total amount of all the delinquent taxes\, penalties\, interest and administrative costs which were paid in for the execution and delivery of the deed\, the year for which the property was assessed and sold to the county at preliminary sale\, a full description of the property and the name of grantee\, and when executed and delivered by the auditor"" UCA_ 59-2-1351.1(9)(a)_(1995)). The deed issued by the county auditor ""shall be recorded by the county recorder"" (UCA_59-2-1351.1(9)(c)_(1995)).",Permanent. Retain until administrative need ends,Public,
15161,Minersville (Utah),Deeds files,undated,,"These are the original deeds which provide evidence of city ownership of property. Includes name\, addresses of grantor or grantee\, description of property\, date property was transferred to grantor.Usually filed alphabetically by name of property.",Retain permanently,Public,
15834,Elk Ridge (Utah),Deeds files (promissory notes with trust deed),undated,,"These are the original deeds which provide evidence of city ownership of property. Includes name\, addresses of grantor or grantee\, description of property\, date property was transferred to grantor.Usually filed alphabetically by name of property.",Retain permanently,Public,
17554,Daggett County (Utah). County Recorder,Redemption certificates,1985-,Chronological,"These certificates are issued by the county treasurer for money received in payment of delinquent real property taxes and have been recorded by the county recorder. They include serial number of property\, name of owner\, address\, legal description of property\, number of acres\, valuation\, amount of original taxes\, years for which delinquent\, total of tax due\, including penalty and interest.",Retain permanently,Public,
18498,Ogden (Utah). City Recorder,Deeds files,1930-,Numerical by assigned number,"These are the original deeds which provide evidence of city ownership of property. Includes name\, addresses of grantor or grantee\, description of property\, date property was transferred to grantor.Usually filed alphabetically by name of property.",Retain permanently,Public,
22302,Cornish (Utah),Deed files,1937-,"Chronological by year, thereunder alphabetical by name","These are the original deeds which provide evidence of city ownership of property. Includes name\, addresses of grantor or grantee\, description of property\, date property was transferred to grantor. Usually filed alphabetically by name of property.",Retain permanently,,
80634,Juab County (Utah). County Treasurer,Tax redemption certificates,1982-,Numerical by serial number,These are duplicates of certificates issued for money received in the payment of delinquent real property taxes.,Retain permanently,Public,
82409,Duchesne County (Utah). County Treasurer,Redemption certificates,1985-,Numerical by serial number,"These are duplicates of certificates issued for money received in payment of delinquent real property taxes. ""The county treasurer shall make the proper entry in the record of tax sales filed in the treasurer's office and issue a certificate of redemption"" (UCA_59-2-1348_(1995)). Each includes account number\, date issued\, and serial number. Sometimes the certificate also provides owner's name\, location\, legal description of property\, number of acres\, valuation\, amount of original taxes\, years for which delinquent\, total tax due including penalty and interest\, date sold\, to whom\, and amount paid to redeem and date.",Permanent. Retain until administrative need ends,Public,
84181,Utah County (Utah). County Recorder,Deeds,i 1851-,"Numerical by book number, thereunder by page number","These are recorded copies of various types of deeds registered with the county recorder that show land ownership. Types of deeds may be sheriff\, administratro\, quit claim\, guardian\, probate\, mayor\, and trust deeds.,Information recroded includes entry number; date of deed; names of grantor and grantee\, legal description of property; consideration given for the property; signatures; and date recorded.",Permanent. Retain for 1 year(s),Public,
6909,Duchesne County (Utah). County Recorder,Deeds,i 1872-1977.,"Numerical according to book number, thereunder by page number.","These are recorded copies of various types of deeds registered with the county recorder that show land ownership. Types of deeds may be sheriff\, administrator\, quit claim\, guardian\, probate\, mayor\, and trust deeds. Information recorded includes entry number; date of deed; names of grantor and grantee\, legal description of property; consideration given for the property; signatures; and date recorded.",,Public,14 microfilm reels
27887,Cache County (Utah). County Recorder,Index to deeds,1869-1969.,Alphabetical by first letter of surname.,"These volumes contain verbatim copies of deeds recorded by the county recorder. They contain the book and page number\, address of grantee\, legal description of property. Some counties separate deeds\, while others compile them as part of the ""Official records.""",,Public,
83616,Uintah County (Utah). County Recorder,Deed records,1884-1974.,numerical by book and page,"These volumes contain verbatim copies of deeds recorded by the county recorder. They contain the book and page number\, address of grantee\, legal description of property. Some counties separate deeds\, while others compile them as part of the ""Official records.""",,Public,
13075,Box Elder County (Utah). County Recorder,Unredeemed tax sale records,1896-1920.,Chronological.,"These are the recorded tax deeds issued by the county auditor conveying property to purchaser of real property sold for delinquent taxes (UCA 59-2-1351.1(9)(c)_(1995)) and records for property not sold (UCA 59-2-1351.3(1)_(1995)). The tax sale record ""shall become a part of the official records of the recorder and is considered to have been recorded by the recorder"" (UCA_59-2-1351.3_(1995)).",,Public,
2370,Utah. Department of Social Services,Utah medicaid services statistical reports,1977-1978.,Alphanumerical,Reports provide statistics on Medicaid services in Utah for 1977-78.,,Public,1 microfilm reel
2364,Utah. Department of Social Services,Title XX comprehensive annual service program plans,1975-1981.,Chronological,"Title XX of the Social Security Act (The Social Services Amendments of 1974) enacted early in 1975 made major changes in the social services program administered by the State of Utah. It required that social services be defined at the state and local level. Previously\, services were defined at the federal level. The Comprehensive Annual Service Program Plans (CASP) were developed on an annual basis and published in proposed form at least 90 days before the beginning of the services program year. Public comment was received on the plan for a period of 45 days. Then the plan would be revised and published in final form. This series contains copies of both the proposed and final report.",,Public,0.35 cubic foot 1 microfilm reel
2334,Board of Equalization and Assessment,Biennial reports,1890-1930.,Chronological,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",,Public,0.35 cubic foot 8 microfilm reels
2354,Utah State Tax Commission,Publications,1939-,Chronological by date.,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",Permanent. Retain until administrative need ends,Public,3.00 cubic feet
2480,Utah State Tax Commission. Property Tax Division,Public utilities property tax returns,1892-,"Chronological by date, thereunder alphabetical by subject.","Volumes of returns consisting of notarized affidavits\, property schedules\, and recapitulations submitted by public utilities as the basis of assessment and apportionment by the Tax Commission; related correspondence is often stapled to the returns. Utilities include transportation companies such as railroads\, [rail] cars\, automotive passenger companies\, automotive freight companies\, and airlines; power companies; oil and gas companies; water and other pipe line companies; telephone and telegraph companies; etc. Series created by the Board of Equalization prior to the creation of the Tax Commission in 1931.",Permanent. Retain for 30 year(s),Protected,2.00 cubic feet 96 microfilm reels
2476,Utah State Tax Commission. Property Tax Division,Natural resources annual property returns,i 1910-,"Chronological by date, thereunder alphabetical by subject.","Returns consist of notarized affidavits attesting to the validity of the accompanying schedules; property schedules detailing personal and\, after 1919\, real property; and by 1940\, recapitulations summarizing the property schedules for each county or taxing district in which the company operated. Related correspondence or Tax Commission calculations are often stapled to the returns. From 1919 through 1937\, net proceeds schedules for metalliferous mines showing gross yield minus certain deductions are part of this series. Profit and loss statements or ad valorem work sheets are present for most non-metalliferous extraction companies from the 1970s. The returns were submitted by natural resource extraction companies as the basis of,assessment and apportionment of taxes by the Tax Commission. Natural resources assessed include metal mines (e.g. gold\, silver\, lead) and non-metal mines (e.g. coal\, oil\, gas\, salt\, etc.)",Permanent. Retain for 30 year(s),Protected,54 microfilm reels
2377,Soil Conservation Committee,Reports,1936-1976.,Chronological.,"The fiche have copies of reports on the Richfield-West Sevier Watershed Flood Project\, 1973\, 1975\, and 1976. Included are statistics\, maps\, 2 photos (all included in the reports.)",,Public,2 microfilm reels
2439,State Board of Equalization,Mine net proceeds returns,1900-1918.,,"These net proceed statements identify mine owners and the location of each mine and indicate gross yield of the mine(s) minus certain permissible deductions. Correspondence may be attached. The notarized returns were submitted by mine owners\, as required by law\, to the Board of Equalization as the basis of tax assessment by the Board. The location of net proceeds returns dated 1900 through 1909 are unknown.",,Public,2 microfilm reels
2411,Utah State Tax Commission,Property tax manuals,1938-1970.,Chronological.,"These manuals provide answers to the most common situations faced by property tax administrators. The manuals contain information pertaining to ad valorem tax base; assessment and equalization; levy of taxes; collection of taxes and charges; boards\, commissions\, and officers who administer the property tax; and opinions of the Attorney General and decisions of the Supreme Court of Utah.",,Public,0.35 cubic foot
2384,Board of Soldier Settlement,Report,1919-1920.,Numerical by report number.,"This series contains a report to Governor Simon Bamberger covering the period from the organization of the board to December 1\, 1920. It chronicles the board's activities and financial state.",,Public,0.20 cubic foot
2496,Utah State Tax Commission. Property Tax Division,Natural resources assessment records,1909-,"Chronological by date, thereunder alphabetical by subject.","Record books of property schedules produced to show the values at which the Tax Commission assessed natural resource extraction companies' property in counties and taxing districts. Includes: personal property\, 1909-; real property\, 1919-; certifications testifying to the validity of the information\, 1909-1937; and recapitulations summarizing the total values of the holdings in each district for companies with holdings in multiple taxing districts\, late 1930's-. Natural resource companies assessed include metal mines (e.g.\, gold\, silver\, lead\, etc.) and non-metal mines (e.g.\, coal\, oil\, gas\, salt\, etc.) Missing volumes: S-Z\, 1929; S-Z\, 1930; U-Z\, 1954.",Permanent. Retain for 30 year(s),Public,81 microfilm reels
2591,Department of Health and Human Services. Division of Substance Use and Mental Health. State Hospital,Publications,1899-,Chronological.,"Documents created by the agency\, including pamphlets\, reports\, leaflets\, file manuals\, annual reports\, other published or processed documents\, and the last manuscript report\, if not published\, relating to management projects. Electronic versions of publications may be considered a duplicate if identical. If unique\, see Schedule 1 Item 44.",Permanent. Retain until administrative need ends,Public,0.35 cubic foot 1 microfilm reel
2648,Department of Public Welfare,Administrative records,1936-1969.,Alphanumerical,"Includes audits\, administrative records\, correspondence\, reports\, publications\, etc.",,Public,1 microfilm reel
2561,Water and Power Board,Correspondence,1954-1955.,Alphanumerical.,"Correspondence regarding the Upper Colorado River storage project\, Echo Park dam\, etc. Much of the correspondence is between George Clyde\, Director Water and Power Board and Frederick Champ\, President Cache Valley Banking Company.",,Public,0.20 cubic foot
2674,Utah. Department of Social Services,Indian affairs program administrative records,1968-1974.,Alphanumerical,"This series contains primarily federal grant applications for title IV and title XVI social service funding. Participants include the federal government\, the Navajo Tribe\, and state government agencies in the tri-state region in which the Navajo tribe resides--including the Utah Division of Family Services.",,Public,1 microfilm reel
2589,State Mental Hospital,Administrative records,1880-1968.,Alphanumerical.,"These administrative records contain various subject matter. They include contracts\, correspondence\, budgets\, minutes of hospital ward meetings\, physician's pyschotherapy sessions\, etc.",,Controlled,1 microfilm reel
2584,State Mental Hospital,Lode Star publication,1963-1973.,Chronological.,In-house publication put out by the patients at the State Hospital.,,Public,1 microfilm reel
2581,Department of Public Welfare,Bulletins,1954-1966.,Chronological.,"Bulletins were issued by the Department of Public Welfare to notify staff of significant policy changes. Bulletin topics included the following: statutory law\, public assistance grants\, veterans' pensions\, vocational rehabilitation\, foster care\, and the like.",,Public,0.35 cubic foot
2559,Water and Power Board,Administrative records,1947-1956.,Chronological by date.,"This series contains unpublished reports\, project reports\, contracts\, project outlines\, policies\, etc.",,Public,0.20 cubic foot
2662,Department of Health and Human Services. Division of Child and Family Services,Publications,1935-,Chronological,"This series contains records created by the agency\, including pamphlets\, reports\, and other published or processed documents. These records include information on adoption\, day care\, child abuse\, and other issues addressed by the Division of Child and Family Services. The series consists primarily of isolated publications not part of a more specific series.",Retain permanently,Public,1.00 cubic foot 1 microfilm reel
2795,Salt Lake County (Utah). County Commission,Property tax exemption applications,i 1947; 1950; 1953-1957; 1959-1960; 1968-,"Chronological by year, thereunder alphabetical by first letter of surname","These applications were submitted to obtain exemption from paying all or a portion of taxes on property owned or purchased by disabled veterans or blind persons\, their unmarried widows\, or their minor orphans. The forms provide information on name\, address\, description of personal or real property in question\, purchase information\, war in which served (if veteran)\, and extent of disability. Many of the applications have a form from the Veterans Administration attached providing disability and discharge information. Occurring infrequently are certificates\, letters\, or affidavits from doctors verifying disabilities; assessors' blotters; extracts of proceedings; and annuity statements.",Retain permanently,Private,71 microfilm reels
2823,Department of Social Services. Division of Family Services.,Manpower project records,1969-1972.,Chronological,"The Manpower Project was a three year federally funded demonstration project of the Utah Division of Family Services. The purpose of the project was to improve the service delivery system and quality and quantity of services by the development and testing of a different staffing structure which encompassed use of a wider range of staff\, including sub-professionals and volunteers. This series includes a copy of the Manpower Project's final report.",,Public,0.40 cubic foot
2864,State Library Division,Publications,1970-,Chronological.,"This series contains documents created by the agency\, including pamphlets\, reports\, leaflets\, file manuals\, and other published or processed documents. These records include information on administration\, legal matters\, fiscal and financial operations\, state and public libraries\, books\, periodicals\, conferences\, policies\, procedures\, guidelines\, reading\, and all other activities of the State Library. This series consists primarily of isolated publications not part of a more specific series.",Permanent. Retain until administrative need ends,Public,1.00 cubic foot 1 microfilm reel
2848,Sevier County (Utah). County Recorder,Mining records indexes,1896-1983.,"Chronological, thereunder alphabetical by name.","This alphabetical index for mining records was created by the Sevier County Recorder to facilitate access to the Mining Records. The series provides the instrument number\, name of locators or grantors\, name of claim or grantee\, name of district or location\, kind of instrument\, when filed\, record book\, page number and remarks.",,Public,4 microfilm reels
2861,State Library Division,Annual reports,1940-,Chronological.,"This series contains reports of the State Library activities from the previous year with information pertaining to agency activities\, agency staff\, public and state libraries\, holdings\, visits\, hours of operation\, circulation\, interlibrary loans\, and fiscal and financial operations. From 1940-1957\, the reports were created by the Department of Public Instruction (Office of Education).",Permanent. Retain for 7 year(s),Public,1.00 cubic foot 1 microfilm reel
2863,State Library Division,State publications,1960-,Chronological,"This series contains reports by the State Library which lists publications created by various state agencies. The reports contain information pertaining to agency\, title and subject. The reports are not comprehensive in coverage of all agency publications; they contain only those items supplied by the cooperating agencies and those purchased from other agencies by the State Library. These reports were published as ""Utah Under Cover : Checklist of Utah State Agency Publications."" In 1996\, the reports became an online publication only\, later renamed as ""State Publications.""",Retain permanently,Public,1.00 cubic foot
2941,Governor Spry,Joseph Hillstrom correspondence,1914-1916.,"Alphabetical by surname, thereunder chronological by date.","As chief executive officer of the state\, the governor has the authority to commute the sentences of those convicted of crimes. The conviction and execution of Joseph Hillstrom (Joe Hill) became one of the most controversial criminal cases in Utah history; it generated national and international interest. Correspondence is in the form of letters\, postcards\, and telegrams. Letters were sent to Governor Spry's office protesting the execution and/or conviction of Hill for the gunshot murders of J.S._Morrison and his son Arling. Opposition was usually based on claims of Hill's innocence\, an unfair trial\, unfairly selected jurors\, lack of motive\, and circumstantial evidence. It was felt,he was railroaded for his involvement with the Industrial Workers of the World (I.W.W.) and the labor movement. Letters were also sent commending Spry for his actions; Spry was praised for making a courageous stand for justice and law and order. Appeals to postpone Hill's death sentence by President Woodrow Wilson and others are also included. After the case was eventually heard by the Supreme Court\, Hill was executed by a firing squad on November_19\, 1915.",,Public,1.35 cubic feet 3 microfilm reels
2957,Utah. Department of Social Services,Annual reports,1971-1977.,Alphanumerical,This series contains annual reports from Social Services.,,Public,1 microfilm reel
2930,Governor Spry,Personal correspondence,1905-1916; 1926-1933.,Chronological by date.,"This series contains letters written about personal matters and comments on current political issues from people who appeared to be friends of Governor Spry. There are also telegraphs\, copies of poems\, and a souvenir program of the inaugural ball. It covers the period when Spry was appointed U.S._Marshal\, the two terms he was Governor of Utah\, and a period in the federal Land Office to his death in 1929 and the settlement of his estate. There are many letters congratulating him on his appointment or election to office. Correspondence on personal business dealings\, particularly in regard to land\, mining claims\, and stocks\, are common throughout. During his years as governor\, there are many letters from personal friends or fellow,Republicans expressing opinions on various political issues or seeking personal or political favors. Spry's trips in support of projects around the country and around the state are noted in letters and telegrams to his secretary; he attended such things as exhibitions\, the launching of the Battleship Utah\, and the construction of irrigation projects and new roads. The material from his period in the Land Office consists solely of Republican political correspondence with U.S._Senator Reed Smoot. Spry died while in the Land Office\, and expressions of condolence\, newspaper clippings regarding his funeral\, and papers pertaining to the settlement of his estate follow.",,Public,0.35 cubic foot 1 microfilm reel
2937,Governor Cutler,Employment correspondence,1908-1909.,Alphabetical by applicant surname.,"The Constitution of Utah provides that the governor shall nominate individuals who\, with Senate approval\, will fill state and district offices. This applies to offices created by the Constitution or that originate by statue\, and for which the ""appointment or election"" has not in other ways been planned. This series consists of letters from applicants who sought state appointments during the governor's election campaign and first year in office. Typically\, they stated their qualifications\, describing their experience and sometimes their education. These were frequently accompanied by letters of recommendation and petitions of endorsement from supporters who praised the applicant's character and competence.",,Public,0.70 cubic foot 2 microfilm reels
3007,Insurance Department,Publications,1908-,Chronological,"This series contains documents created by the agency\, including pamphlets\, reports\, leaflets\, bulletins\, file manuals\, and other published or processed documents. These records include information on administration\, legal matters\, fiscal and financial operations\, insurance companies\, laws\, rules\, regulations\, and all other activities of the Insurance Department. This series consists primarily of isolated publications not part of a more specific series.,Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",Permanent. Retain until administrative need ends,Public,1 microfilm reel
2955,Department of Workforce Services. Division of Housing and Community Development,Community grant project files,1972-1975.,Alphanumerical.,"Correspondence or subject files of formally organized budget offices documenting agency policy and procedures governing budget administration\, and reflecting policy decisions affecting expenditures for agency programs.",,Public,1 microfilm reel
3009,Board of Forestry and Fire Control,Publications,1937-1977.,Alphanumerical.,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",,Public,1 microfilm reel
2897,Department of Workforce Services. Division of Housing and Community Development,Community Development Block Grant Program application guides,1995-,Chronological by date.,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",Permanent. Retain until administrative need ends,Public,0.70 cubic foot 1 microfilm reel
3177,Washington County (Utah). County Clerk,Articles of incorporation record book,1898-1908.,Chronological by date.,"This volume records copies of Articles of Incorporation filed with the Washington County Clerk by newly organized corporations. The record book was kept as the official copy which was available for public use. The actual articles of incorporation record the following: names of the incorporators and their places of residence\, the length of the corporation's duration\, the pursuit of business agreed upon\, amount of stock each shareholder receives\, description of stock classes\, number and kind of corporate officers\, and the number of directors necessary to transact corporate business. Under current Utah law and the laws of the territorial legislature\, individuals desiring to incorporate were to file and record articles of incorporation with their respective county clerk. These agreements specified the nature and place of business\, amount of stock to be issued\, terms for officers\, etc. The clerk in turn issued a certificate of incorporation and recorded the final articles of i,with their respective county clerk. These agreements specified the nature and place of business\, amount of stock to be issued\, terms for officers\, etc. The clerk in turn issued a certificate of incorporation and recorded the final articles of incorporation in these record books.",,Public,0.20 cubic foot 1 microfilm reel
3190,Washington County (Utah). Probate Court,United Order incorporation records,1874-1878.,"By united order, thereunder chronological.","In an effort to reinforce self-sufficiency among Church members\, Brigham Young organized a number of united orders in the 1870s. The united order was a community system in which members contributed their possessions and labor and received in return according to their needs. The first of these united orders was organized in Saint George in 1874 and in accordance with territorial law (Laws of Utah\, 1870\, ""Providing for Incorporating Associations\, for Mining\, Manufacturing\, Commercial and other Industrial Pursuits\,"" p. 136-137)\, articles of incorporation were acknowledged before the probate court judge in Washington County. This United Order Book includes articles of association and other records for the United Order of Saint George\, as well as two subsequently organized orders\, the United Order of Washington\, and Saint George First Ward United Order.",,Public,0.20 cubic foot 1 microfilm reel
3179,Commission on the Reorganization of the Executive Branch,State agency reorganization records,1941-1967.,None.,,,Public,2.00 cubic feet
3171,Constitutional Revision Commission,Publications,1960-1966.,Alphanumerical.,"Includes: The Utah Tax on the Use of Tax-Exempt Property\, 1964.",,Public,2 microfilm reels
3176,Commission on Uniform State Laws,National Conference Reports,1928-,Chronological by date.,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",Permanent. Retain until administrative need ends,Public,1 microfilm reel
3223,District Court (Third District),Bankruptcy register,i 1874-1878.,Chronological by date of initial action.,"This volume contains a register of bankruptcy cases June 16\, 1874 through August 31\, 1878 in the numerous counties of the third district. Each case gives the name of the party or parties involved and a statement indicating if the bankruptcy is voluntary or involuntary. For each case\, dates of various actions are itemized. The actions are only briefly noted\, for example: petition for adjudication\, order to show cause\, warrant of seizure filed\, list of creditors filed\, notice to assignee filed\, etc. Cases were conducted under federal bankruptcy laws enacted in 1867 and amended in 1874. In 1878 the bankruptcy law was repealed. Although cases could be completed under the old law\, no new petitions could be filed after 1 September. Thus while particular actions of later dates may be entered\, no new cases were added in this register after August 31.",,Public,1 microfilm reel
3693,Cache County (Utah). County Recorder,Land surveys,1860-1879.,Alphanumerical.,,,Public,0.20 cubic foot
3695,Carbon County (Utah). County Clerk,Correspondence,1904-1946.,Alphanumerical.,Incoming and copies of out-going correspondence with the county clerk's office. Includes correspondence on behalf of the county commission for which the clerk was the secretary.,,Public,5.55 cubic feet
3729,Summit County (Utah). Planning Board,Planning reports,1941.,Chronological by year.,"This planning board was created in 1937 by the U.S. Department of Agriculture in cooperation with the county Farm Bureau and continued as an Agricultural Extension Service. This series contains research based reports completed in-house or by outside consultants on specific planning problems or conditions. The 1941 report focuses on agricultural and homemaking recommendations for the county community.,These are research based reports completed in-house or by outside consultants on specific planning problems or conditions. They may be adopted as an amendment to the master plan. These reports provide needed information on specific issues (i.e.\, housing needs\, transportation\, geologic concerns). These reports may include recommendations and may be an extension of the master plan.",,Public,0.20 cubic foot
1268,"Bureau of Immigration, Labor and Statistics",Reports,1895-1916.,Chronological,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",,Public,0.20 cubic foot 4 microfilm reels
1284,Inspector of Coal and Hydrocarbon Mines,Record book,1896-1912.,Chronological within sections.,"The mine inspector recorded details relating to his activities in a bound record book. He described mines\, including their exact location and sometimes historical notes. He reported which mines he had visited and also reported the details of accidents (1896 to May 1900). The inspector recorded his expenses (1896 to 1909)\, and accounted for the fees he collected from mine owners (1896-1912).",,Public,0.50 cubic foot 1 microfilm reel
1282,Committee on Industrial and Employment Planning,Administrative records,1950-1969.,Alphanumerical,"The fiche contains a report on benzene and aromatic hydrocarbons as motor fuel\, 1964.",,Public,1 microfilm reel
1283,Inspector of Coal and Hydrocarbon Mines,Correspondence,1898-1916.,"Chronological by date, thereunder alphabetical by correspondent.","The coal mine inspector maintained correspondence as it related to carrying out his responsibilities. He received letters discussing mining regulations\, inspection visits\, staffing and personnel issues\, recommendations for employment or certification of specific individuals\, mineral analysis of coal samples\, and miners' personal and family problems. Correspondents included national and state government agencies\, mines and companies related to coal mining\, and individual miners or members of their families. The inspector recorded most responses in letter books\, but he sometimes kept outgoing letters with incoming correspondence. Inspector John Pettie (1907-1916) also filed some correspondence addressed to him in the capacity of a Mormon bishop.",,Public,1.00 cubic foot 1 microfilm reel
1487,Supreme Court,Opinions,1886-,"Numerical by case number except for 92 unnumbered cases, which are chronological by filing date, at the beginning of the series.","This series contains the typed\, signed copies of opinions of the justices of the Utah Supreme Court. Opinions show the date of filing\, name and signature of authoring justice\, case title\, case number\, and the text of the opinion. Opinions are the written decisions of the Court. They typically summarize the facts in the case\, the lower court findings\, and the issues of law which are in dispute. The opinion will then explain the applicable law\, leading to the Court's decision. Opinions typically end with an order which affirms\, reverses\, or amends the lower court ruling. A reversed or vacated judgment may then be remanded to the lower court for additional proceedings in line with the Supreme Court's ruling.",Permanent. Retain until administrative need ends,Public,33.35 cubic feet
1450,Board of Education. Office of Education. Division of Secondary Education,Administrative surveys and reports,1930-1969.,Alphabetical by school district.,"These are pamphlets\, leaflets\, studies\, proposals and similar material printed by or for the school district or any of its departments\, programs or schools\, and made available to the public\, or the last manuscript report if not published.",,Public,1.00 cubic foot 1 microfilm reel
1456,Territorial Supreme Court,Bankruptcy minute books,i 1867-1869; 1872-1874.,Chronological by date.,"These books contain the minutes\, 1867-1869 and 1872-1874\, for bankruptcy cases around the territory. Hearings were conducted under federal laws enacted in 1867 and amended in 1874. Either an individual (including a business) or his creditors could apply for bankruptcy. Each day's activities are summarized. A typical case will span multiple dates\, and several cases may be heard on the same day. The bankrupt's name and the date is included for each entry. Names of those officials present are given and usually include the judges\, clerks\, U.S. Marshal\, and the Register in Bankruptcy. The two initial volumes have quite brief notes.__There are orders,issued to file schedules and appear before the Register. There are notations that the Register has made an adjudication of bankruptcy \, filed warrants for a meeting of creditors\, etc. Notation might also be made of the Marshal having served the warrants. Orders of sale are also common\, and the final discharge is noted. The location of any minutes from 1869-1872 is unknown. The 1872-1874 volume is more detailed\, since the judges handled the cases directly rather than using a Register. A copy of the petition is recorded. Minutes of hearings regarding lien holders\, orders to sell and regarding the distribution of proceeds\, orders to publish notice\, etc. are all included.,In 1874\, jurisdiction shifted from the supreme court as a whole to a supreme court judge presiding over a territorial district. Any bankruptcy case started before June 22\, 1874 and not completed was turned over to the district court in which the bankrupt resided.",,Public,1 microfilm reel
1481,Supreme Court,Utah Reporter,1851-,Chronological by date of decision.,"This series comprises the published editions of the decisions and opinions of the Utah Supreme Court. The decisions are maintained to document previous decisions and opinions of the Court and to allow for consistency and stability in the judiciary since past decisions of any appellate court may be used as precedent in another case. The decisions of the Court show the names of the parties\, case number\, date of decision\, text of decision\, and cross-references to other legal sources as appropriate. Some volumes (as labelled on the series inventory) contain the rules of practice or other rules of the Supreme Court.",Retain permanently,Public,11.00 cubic feet 10 microfilm reels
1457,Territorial Supreme Court,Bankruptcy docket book,i 1867-1869.,"Numerical by case number, thereunder chronological by date of initial action.","This book contains dockets for bankruptcy cases around the territory. Hearings were conducted under federal laws enacted in 1867. Either an individual (including a business) or his creditors could apply for bankruptcy. Hearings were conducted\, in part\, directly by the court and\, in part\, by a court appointed Register in Bankruptcy. Each case is listed separately with the dates various actions were taken. The information includes the bankrupt's name\, names of the attorneys\, and whether the bankruptcy is voluntary or involuntary. The actions are briefly noted. Actions include the filing of a petition\, court orders regarding procedures\, clerk's order to file copies with the Register\, Register's filing of,adjudication\, Register's issuing of warrants\, memo of debts filed by the Register\, abstracts of proceeding filed by the Register\, etc.",,Public,1 microfilm reel
1448,Granite School District (Utah),Administrative records,1912-1982.,Alphanumerical,"Statistical and Fiscal data compiled by Granite School District in a 1971 report prepared for anticipated legislation regarding school funding. Included in this report are proposals for anticipated school needs affected by the legislation. The report is titled ""Statistical and Fiscal Data: Observations and Proposals Pertaining to New School Legislation."" The report focuses on statistics regarding the state of the Granite School District including school size\, percentage of Utah children in the district\, state of classrooms in the district\, school building needs\, and sources of funding for the district. Multiple fiche of recording Payroll sheets from Granite School District for the years 1975 through 1978. Various financial records from Fortuna School. These records relate to the administration of the school lunch program at Fortuna school. They include requisition forms\, spread sheets organized by teacher and then alphabetically by student tracking student participation in school,lunch\, copies of checks\, attendance reports\, report cards\, bank statements\, and deposit slips. Other materials include student records\, student record transfers and requests from other school districts and states\, immunization records\, test results\, achievement reports\, and attendance accounting. A cash summary sheet recording investments by location is also in this series.",,Public,4 microfilm reels
1595,Governor Matheson,Legislative bill files,1977-1984.,"Chronological by session, thereunder alphanumeric by bill type and number.","This series contains copies of House and Senate bills and resolutions\, as well as drafts\, notes\, and related correspondence from Governor Matheson's office. The Governor received copies of legislative bills in order to determine his own position on the issue and what his action on the bill would be\, as well as to relay copies of many of the bills to the Attorney General for an opinion on the constitutionality of the bill. Most of the correspondence is generated by the legislature\, the Attorney General's office\, and the Governor's office.",,Public,8.00 cubic feet 25 microfilm reels
1646,Governor Matheson,MX missile records,1976-1983.,"Alphabetical by document type, thereunder alphabetical by subject.","This series contains correspondence\, newspaper clippings\, petitions\, reports\, publications\, speeches\, statements\, and testimonies regarding the possible basing of the MX (""Missile Experimental"") system in Utah. The records reflect the interaction of constituents and federal and state governmental officials in the development of a policy which would accommodate the Carter and Reagan administrations\, as well as continue to provide for the safety of Utah citizens. Records in this series were received and retained by Governor Matheson's office.",,Public,2.00 cubic feet 5 microfilm reels
1629,District Court (Fourth District),Criminal case files,1889-1895.,Numerical by case number.,"These case files include the original complaint\, summons\, information\, indictment\, or arrest warrant together with all legal papers subsequently filed in connection with the court proceeding through disposition or dismissal. The Fourth District Court was created in 1892 from the Northern Division of the First District Court. The far flung First District Court was divided into two geographic divisions (northern and southern) from 1880-1892. The Northern Division included Box Elder\, Cache\, Morgan\, Rich\, and Weber counties. Case files document the legal process and the administration of justice in the newly created Fourth Judicial District as well as its predecessor\, the Northern Division of the First Judicial District. Criminal cases include both felonies and misdemeanors. Recurrent criminal offenses may include robbery\, burglary\, theft\, riot\, malicious destruction of property\, extortion\, distribution of unlawful substances\, contempt\, treason\, desertion\, assault\, murder\, etc.",,Public,7 microfilm reels
1656,District Court (Third District),Declarations of intention,1866-1871.,Chronological by date.,"To become a citizen of the United States\, an individual normally filed a ""declaration of intention to become a citizen"" at least two years prior to applying for citizenship. The next step was the naturalization hearing at which the candidate and witnesses either made oral statements or filed written petitions and affidavits attesting to the applicant's character\, worthiness to become a citizen\, and the validity of statements made to the court. If the judge found the applicant eligible to become a citizen\, an oath was administered and the individual renounced his former citizenship. At this point a certificate of citizenship was issued documenting the fact. These volumes contain recorded copies of the declarations of individuals' intentions to later become United States citizens and to renounce current citizenship. The first forms contain little more than the declarant's name and native country\, but forms after 1906 contain more detailed information about both the individual and his,family.",,Public,0.20 cubic foot
1649,District Court (Third District),Territorial minute books,i 1858-1896.,Chronological by date.,"District courts had original jurisdiction in civil\, criminal\, and chancery or equity cases. They also had the power to grant citizenship. They heard appeals from the lower probate courts. The minute books document the daily proceedings of the court but are not transcripts of court cases. Business matters include court site and officers present\, jury selection\, judicial appointments\, and expense claims as well as entries noting the day's proceedings on various cases. A typical case will span multiple dates. A case will include an indictment or indication of a filed complaint; procedural issues; a statement that the case was presented including witnesses' names but not their testimony; the verdict; and precise sentencing or settlement.,The most information occurs in various property disputes (eg. mining claims\, land disputes with the railroad\, water rights\, debt\, etc.) Cases include those for murder\, larceny\, robbery\, burglary\, theft\, embezzlement\, assault\, purchasing public property from soldiers\, riot\, polygamy (esp._after 1874 and in the 1880s)\, gambling\, liquor law violations\, prostitution\, etc. Also included are property claims\, foreclosure\, receivership\, and dissolution of corporation. Probate cases are not included except in the case of contested estates such as the civil case revolving around Brigham Young's estate 1879-1883.__Divorce and alimony cases are included\,,notably the one of Ann Eliza Young vs._Brigham Young in the mid-1870s. Also included are commitments to reform school. Naturalizations are one of the most frequent entries in the books\, and appear under 'N' in the indices. Conflicts between the federally appointed district courts and the local Mormon population resulted in the territorial legislature giving original jurisdiction in the same type cases to the county probate courts. Therefore\, the probate court minutes should also be consulted. The boundaries of the third district court were redefined frequently\, containing from one to a dozen counties\, through the years.__Among the counties included at various times are Salt,Lake\, Tooele\, Davis\, Weber. Box Elder\, Cache\, Summit\, and Morgan.",,Public,10.70 cubic feet 20 microfilm reels
1642,Governor Matheson,Publicity records,1977-1984.,"Alphabetical by subject, thereunder chronological by date.","This series contains newspaper clippings\, correspondence and reports related to publicity acquired by the Governor and his office\, as well as multimedia documents and publicity photographs of the Governor. Materials were created by several local and national newspapers and by individual constituents as well as members of the private sector and other members/agencies of local government. The materials display several opinions regarding Governor Matheson and his office\, as well as the impact of his administration through dealings within the state and on the national level.",,Public,3.50 cubic feet 7 microfilm reels
1644,Governor Matheson,Campaign records,1968-1981.,"Chronological by campaign year, thereunder alphabetical by document type.","This series consists of campaign records generated by campaign staff for Scott M. Matheson's 1976 and 1980 gubernatorial campaigns. Records contained in this series include Matheson's correspondence with campaign contributors and constituents\, records relating to Matheson's positions on various issues (including energy\, education\, utilities\, and taxes)\, and Matheson's 1976 campaign schedule. Other materials in this series include financial records relating to United States Senator Frank E. Moss's (UT) 1970 and 1976 senatorial campaigns\, for which Matheson handled financial matters.,Business-related correspondence which provide unique information about agency functions\, policies\, procedures\, or programs. These records document material discussions and decisions made regarding all agency interests\, and may originate on paper\, electronic mail\, or other media. This correspondence is filed separately from program case files\, and project files.",,Public,1.35 cubic feet 3 microfilm reels
1841,High School Inspector,Correspondence,1911-1930.,"Chronological by year, thereunder alphabetical by name of correspondent or institution.","Business-related correspondence which provide unique information about agency functions\, policies\, procedures\, or programs. These records document material discussions and decisions made regarding all agency interests\, and may originate on paper\, electronic mail\, or other media. This correspondence is filed separately from program case files\, and project files.",,Public,0.90 cubic foot
1875,Board of Education. Division of Child Nutrition Programs,Publications,1946-2006.,Chronological.,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",,Public,1.00 cubic foot
1874,Board of Education. Office of Research and Development,Promising education practices pamphlets,1971.,Alphabetical by title,"Holdings: ""Improving Schools Through Shared Services\,"" ""Innovations in Music""",,Public,1 microfilm reel
1860,Board of Education. Office of Education. Division of School Food Services,Administrative files,1950-1975.,Alphanumerical,Fiche include procedures and rules of operation and state planning. Report from the Division of School Food Services on the Lunch Program listing a brief history and a promotion of the use of baking to provide nutritional meals. This program has an emphasis on bread products that incorporate unused food products such as vegetables into mix to broaden the use of available materials while still focusing on bread as the basis of the meals. .Report dates are 1966 and a less bread oriented follow up from 1975.,,Public,1 microfilm reel
1854,Board of Education. Driver Training and Alcohol Education,Alcohol education program records,1940-1969.,Alphanumerical,1957 Department of Public Instruction issued Driver's Education Standards Brochure. The booklet lists proper driving standards for students and others that are learning to drive.,,Public,1 microfilm reel
1870,Board of Educatin. Division of Research and Innovation,Western States Small Schools Association records,1966-1969.,Alphanumerical,"These are pamphlets\, leaflets\, studies\, proposals and similar material printed by or for the school district or any of its departments\, programs or schools\, and made available to the public\, or the last manuscript report if not published.",,Public,1 microfilm reel
1876,School Building Survey Commission,Holy-Arnold Evaluations of School Buildings,1951-1953.,"Chronological by evaluation round, thereunder alphabetical by school district, thereunder alphabetical by school name.","This series contains Holy-Arnold score card evaluations of school buildings in the school districts. The score cards are numerical evaluations pertaining to site\, building\, academic classrooms\, general service rooms\, service systems\, and a brief description of the buildings including the construction date. Also included are school plant need reports and appendices which contain population trends\, score card ratings\, building valuations\, recommendations\, description of the schools\, construction cost breakdown\, depreciation\, photographs and diagrams.",,Public,1.70 cubic feet
1943,Board of Education. Board for Vocational Education. Vocational Education Preparatory Program for Careers,Industrial arts program publications,1940-1959.,Alphanumerical,"These are pamphlets\, leaflets\, studies\, proposals and similar material printed by or for the school district or any of its departments\, programs or schools\, and made available to the public\, or the last manuscript report if not published.",,Public,1 microfilm reel
1976,State Building Board,Five-year building program reports,1959-,Chronological.,"This series contain building program reports with information pertaining to capital facilities priorities\, five year construction and fiscal plan\, statewide contingency plan\, report of planning contracts awarded\, capital improvements and statewide fund requests\, and statewide lease reports. This report was formerly titled ""Ten-Year Building Program Reports"" and also included ""Space Utilization Reports.""",Permanent. Retain until administrative need ends,Public,
1877,Board of Education. Division of Special Educational Services,Service directories,1964-1968.,Chronological,"This series contains directories for public agencies\, institutions\, private agencies\, and day care centers for Special Education.",,Public,2.00 cubic feet 1 microfilm reel
2227,Centennial Commission (1947),"Centennial event programs, press books, and advertisements",1946-1947.,Alphabetical by document type,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",,Public,1 microfilm reel
2186,Utah. Department of Social Services,Social service program evaluation reports,1964-1984.,Alphanumerical,This series contains reports evaluating various projects of Family Services.,,Public,1 microfilm reel
2221,National Guard,Publications,1896-,Chronological,"Documents created by the agency\, including pamphlets\, reports\, leaflets\, file manuals\, and other published or processed documents. These records may contain annual report. These records include publications available to the public that document activities of the National Guard. Consists primarily of isolated publications not part of a more specific series.,Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",Permanent. Retain until administrative need ends,Public,1 microfilm reel
2204,Centennial Commission (1947),Division publications,1946-1947.,"Alphabetical by division name, thereunder alphabetical by publication title","Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",,Public,0.35 cubic foot 1 microfilm reel
2075,Department of Community Affairs,Administrative records,1971-1977.,Alphanumerical.,"Includes organizational charts; work papers for ombudsmen\, housing development\, model cities\, community assistance\, personnel\, etc; requests for certification of eligibles; manpower contracts; financial revenue forms; etc.",,Public,1 microfilm reel
2199,Capitol Hill Commission,Reports,1975-1976.,Chronological.,"Documents created by the agency\, including pamphlets\, reports\, leaflets\, file manuals\, annual reports\, other published or processed documents\, and the last manuscript report\, if not published\, relating to management projects.",,Public,1 microfilm reel
2235,Governor Young,Indian affairs account book,1852-1857.,Chronological.,"This series is a copy of the account book from the Office of Indian Affairs for the years 1852-1857. Brigham Young was appointed the federal Indian agent for Utah. The book shows date\, purchases\, voucher number\, and amount paid for each individual account.",,Public,1 microfilm reel
2255,Department of Human Services. Office of Veterans' Affairs,Veterans' case files,i 1973-1979.,Alphabetical by veteran's surname.,"These files were used to help veterans or their dependents present claims against the United States or establish their rights to benefits\, compensation\, or privileges to which they are entitled under federal or state law. The files include information regarding requests for educational benefits\, discharge upgrades\, death benefits\, loan guarantees\, medical benefits (for veterans or dependents) and pensions. Most files begin with an information sheet of basic data collected by the agency: name\, address\, phone\, social security number\, service dates\, date and place of birth\, assistance needed\, and who in the agency has been assigned as representative.__Most files also have a memorandum of actions taken in the case.__Beyond the basic,data\, content and extent of an individual file varies depending on the request. Much of the additional information consists of photocopies of federal military records. Contents may include form letters\, applications\, copies of vital statistics records\, copies of discharge papers\, complete service record copies (generally if the individual requested a discharge upgrade to be eligible for benefits)\, medical records\, power of attorney appointing the Veterans' Affairs Office as representative in a claim\, and income data to prove eligibility.",,Private,27 microfilm reels
2228,Centennial Commission (1947),Reports,1946-1948.,Chronological,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",,Public,0.20 cubic foot 1 microfilm reel
2245,Salt Lake City (Utah). City Court,Inquest registers,i 1909-1965.,The volumes are chronological. Entries are primarily chronological.,"The city judge as ex-officio justice of the peace acted as coroner holding inquests on the bodies of those supposed to have died of unlawful means within his precinct. A register of inquests was kept recording the date; the name of the deceased if known\, if not\, a description of the deceased; description of any property found on the deceased and its disposition; and the cause of death if determined. In addition to the description and disposition of the body and property found with it\, the first volume often records a brief procedural summary of the inquest\, including the names of the jurors\, the names (but not the testimony) of witnesses\, a summary of any autopsy held\, and an itemization of costs incurred in,holding the inquest. Occasionally a pertinent newspaper clipping\, suicide note\, etc. was glued into the volume. The second volume rarely includes such detail: Entries are frequently limited to a docket noting dates of orders\, subpoenas\, and requests for post-mortems\, along with the resultant expenses.",,Public,2 microfilm reels
3530,Secretary of State,Compiled digest of administrative reports,1957-1966.,Chronological,"This series comprises annual reports submitted to the Secretary of State by Utah State government commissions\, boards\, departments\, and other institutions\, as required by chapter 153 of The Laws of Utah\, 1957. Reports were edited for content\, brevity\, and uniformity and compiled into a single volume to be printed and published for the use of the legislature. governor\, and other essential purposes.,Reports to the Secretary of State were to include (1) a detailed statement of important official acts of the governing board of each agency\, (2) growth and condition\, (3) report of chief executive officer\, (4) list of officials and their salaries\, (5) estimate of cash value of real and personal property\, (6) estimate of cash value of real and personal property of state in connection with institution\, and (7) an inventory of real and personal property. General contents included a detailed statement of the manner in which all appropriations were expended and other material intended for the legislature\, governor\, and other uses. Excluded was financial data included in the State Auditor's financial report.",,Public,0.70 cubic foot 2 microfilm reels
3527,Division of Expositions,Programs,1950-1986.,Chronological.,"This series contains programs created by the Division of Expositions (formerly State Fair Association) for the State Fair. The programs contain information pertaining to entertainment\, county queens\, State Fair queen\, rodeos\, events\, activities\, exhibits\, history\, and agency staff.",,Public,1 microfilm reel
3588,District Court (Fourth District),Cache county minute book,1894-1895.,Chronological by date.,"This series is made up of minute books which record the official acts and proceedings of the District Court while sitting in Logan\, Cache County\, Utah\, during the September 1994 and September 1995 terms. These records were created and maintained by the court clerk\, who is required by state statute to keep a minute book (Compiled Laws of Utah\, 1876\, sections 1062 and 1065). The minutes are a daily record of documents filed and actions taken with regard to every matter brought before each session of the court\, largely regarding documents submitted\, appearances before the court\, and orders issued. Case numbers are sometimes listed beside the names of adverse parties. Court business (claims for payment of officers\, jury selection\, etc.) is,included. The minutes encompass both criminal and civil cases. Petitions for divorce are a predominant type of civil action. Others include naturalization and suits to recover money. Criminal matters may involve larceny\, trespass\, burglary\, robbery\, assault\, battery\, rape\, prostitution\, sodomy\, child abuse\, gambling\, narcotics\, riot\, perjury\, or murder. Grand jury reports are included.",,Public,1 microfilm reel
3602,Department of Workforce Services,Veterans in Utah reports,1978-,Chronological.,"These reports document the size and nature of the State's veteran population. The reports were designed by the Department of Employment Security to help all interested groups approach the subject of veterans employment. Information includes the types of services available to veterans\, and the number of veterans in need. HOLDINGS: 1978\, 1985.",Permanent. Retain until administrative need ends,Public,1 microfilm reel
3888,Salt Lake County (Utah). County Clerk,Incorporation case files,1869-1961.,"Numerical by case number, thereunder chronological by date filed.","Original articles of incorporation and any subsequent amendments\, notices to pay licensing fees and taxes\, oaths of office for corporate officers\, annual reports\, correspondence\, and other miscellaneous documents created during the length of a corporation's duration. Generated when companies incorporate within Salt Lake County\, they serve as evidence of ""due incorporation of the corporation [UCA 16-2].",,Public,288 microfilm reels
3901,Department of Health and Human Services. Division of Substance Use and Mental Health,Mental health plans,1962-,Chronological,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",,Public,0.35 cubic foot
3906,Bureau of Mental Health,Annual statistical reports of outpatient mental health clinics,1957-1964.,Chronological.,These reports are based on data provided to the Division of Mental Health by clinic directors throughout the state. The data includes demographic and diagnostic information about the state's psychiatric patient populations. The data is used for program planning and research.,,Public,0.20 cubic foot
3908,Department of Workforce Services,Workforce News,1981-2010.,Chronological,"This series contains newsletters by the Department of Workforce Services (previously created by the Department of Employment Security) which provide the public with current economic conditions. The reports contain information pertaining to employers\, economic events\, regional information\, population figures\, wage data\, economic indicators\, construction and gross taxable sales. The newsletter switched from a quarterly to twice-yearly in September 2000.",,Public,3.35 cubic feet
3866,Salt Lake County (Utah). County Clerk,Incorporation alphabetic indexes,1869-1961.,Alphabetical by corporation name,"The alphabetical index to incorporation records was created by the Salt Lake County Clerk to facilitate access to the incorporation case files. Each entry includes the following information: name of the corporation\, case number assigned by the clerk\, incorporation record book number\, and record book page number.",,Public,23 microfilm reels
3896,Governor Spry,Letter books,1909-1913.,Chronological by date.,"An account of the primary activities of Governor Spry's two terms in office have been preserved in this series. As chief executive of the state\, the correspondence reflects his involvement in a wide range of important administrative matters. Described are his efforts to see completion of a permanent home for state government\, to increase development of the state's natural resources\, to improve irrigation and water rights\, to establish higher standards for agricultural products\, to upgrade banking practices\, to institute more equitable taxation\, to provide better working conditions for children\, to promote industrial safety\, and to participate in expositions and conferences.,The letterbooks consist of copies of letters\, most of which were sent from the Governor or from the Governor's office. Included are replies to citizens\, private institutions\, and businesses; communications within state government\, with officials from other states\, with officials from the federal government\, and with officials from foreign governments.",,Public,2.50 cubic feet
4076,Lieutenant Governor,Legislative bills,1896-,"Chronological by legislative session, thereunder alphabetical by document type and numeric by bill number if applicable.","These final copies of bills\, memorials\, and resolutions approved by the House and Senate and filed with the Secretary of State (or Lieutenant Governor) enact the laws of the state of Utah. They serve as a basis for governmental policy and action. This series includes bills signed into law by the governor\, those which became law without the governor's signature\, those vetoed by the governor after the legislature was out of normal session\, and those vetoed but overridden by the legislature. Though the bills which become law are published as part of the Laws of Utah\, this series documents signatures and approval by the governor; this series also documents veto messages for bills rejected. Bills in the broad sense refers to bills\, resolutions\, memorials\, etc. In,the narrow sense they are those documents legislators desire to have made into a Utah law. Memorials are generally pleadings for federal action\, usually to the U._S._Congress. Resolutions are position statements which do not have the weight of law. Bills have always gone for the governor's approval or veto. Simple resolutions and memorials must only pass the originating chamber\, but are still filed here. Concurrent and joint memorials and resolutions are filed here as well. Those terms have switched over the years\, but after 1921 the term concurrent came to mean one approved by both chambers with the governor concurring while joint means one passed by both chambers but,which does not require the governor's signature.",Permanent. Retain until administrative need ends,Public,4.00 cubic feet 147 microfilm reels
4119,Utah State Tax Commission. Property Tax Division,Public utilities assessment records,1896-,Chronological by date.,"These books contain property schedules and recapitulations showing the assessed valuation of public utility company property in each county or taxing district as determined by the Board of Equalization and after 1930 by the successor agency\, the Tax Commission. These records also contain reports from railroad companies showing the mileage loaded and empty for the rail cars of private companies which travel on the railroad companies' tracks. Mileage is a basis of assessment for private car companies. Utility companies assessed here are those which operate across county lines. Utilities include transportation companies such as railroads\, [rail] cars\, automotive passenger companies\, automotive freight companies\, and airlines; power companies; oil and gas companies; water and other pipe line companies; telephone and telegraph companies; etc.",Permanent. Retain for 30 year(s),Public,90 microfilm reels
4087,Governor Matheson,Hotline records,1976-1984.,Alphabetical by document type.,"This series contains detailed telephone messages from constituents taken down by administrative aides in the Governor's office\, including Harry Allen\, Emilie Charles\, and Sherry Bassett. The Governor's Hotline was a toll-free number that constituents could use to voice their comments or complaints to staff members in the Governor's office. Staff members would provide a response themselves or direct the caller to the appropriate state or local agency. The Hotline system was ""established to implement Governor Matheson's commitment to an open and responsive State Government."" (Governor's Hotline Proposal\, see box 3\, folder 33 of this series.) Topics addressed by constituents include utility rates\, social services (such as food stamps and housing assistance)\, state vehicles purported to be speeding or parked at restaurants\, and taxes.",,Public,3.00 cubic feet 9 microfilm reels
4101,Ogden (Utah). Ogden Police Department,Joseph Henry Martin investigative files,ca. 1911-1913.,Numerically by document number.,"This series contains 24 - 11"" x 14"" glass plate negative images of documents used in a police investigation of Joseph Henry Martin on suspicion of assault\, robbery\, and extortion. The documents include letters that reveal attempts by a criminal ring to extort money from various Ogden residents\, including George W. Culver\, Mrs. Ralph Bristol\, Mrs. McClaren Boyle\, Mrs. Thomas D. Dee\, and Mrs. David Eccles. The anonymous letters are signed using the name of Jim Pender\, a detective with the Ogden City Police Department\, and the name ""The Tall and Short Man"". Along with these letters are several documents known to be in the handwriting of Joseph Henry Martin\, including some writing samples apparently done at the request of the police on Police Department letterhead. Several of the negatives show the known or ""standard"" handwriting side-by-side with ""disputed"" writing from the extortion letters. Each page of the documents was numbered before being photographed. Some of the documents in the,series are only partial and many numbers in the document sequence are missing. Some negatives also have stickers with numbers on them that don't correspond with the document numbers. The other negatives may have had numbered stickers on them\, but the stickers have fallen off over time. Joseph Henry Martin was tried in the 2nd District Court for Weber County for assault with a deadly weapon\, after David Edwards\, a Pinkerton detective working on the case\, was shot in an encounter with the extortion ring. Martin was convicted in 1914 and sentenced to the Utah State Prison for five years. He was subsequently tried in the same court and convicted in 1915 on charges of robbery and given a life sentence. Two pages of the extortion letters are marked as court exhibits\, but many of the documents in this series were likely used in both trials. Exhibits S-1 through S-12\, along with exhibits 8 through 13\, 22\, 23\, 35\, 37\, 38\, and others were introduced as exhibits in the robbery case (see Series,1485\, Motion and order files\, case 2928). Handwriting experts were brought in from out of state to testify in both cases. In the assault case the judge subpoenaed specific documents found in this series (see Series 6954\, Criminal case files\, case 861). A newspaper account of the first trial states that the handwriting expert had made photographic copies of the handwriting examples (Deseret News\, 24 Mar. 1914) and another newspaper report notes that during the second trial photographic copies of the documents were given to the attorneys and the jury for examination (Deseret News\, 30 Nov. 1915). The negatives in this series were presumably used to make the photographic copies mentioned in the newspapers.",,Public,1.40 cubic feet
3976,Office of the State Auditor,Letterbooks,i 1890-1915.,"Chronological. Occasionally pages may be used out of order, particularly pages toward the end of a volume.","These letterbooks contain press copies of outgoing correspondence from the auditor's office. The auditor was responsible for superintending the fiscal concerns of the state\, in large part monitoring the county collection and remittance of taxes and their disbursement via warrants drawn on the state treasury. Consequently many letters were generated\, particularly to county officials and the state treasurer. Copies of reports from the auditor are also included. In addition to his fiscal position\, the auditor held other offices briefly: Recorder of Marks and Brands (1896-1917)\, Sealer of Weights and Measures (1898-1911)\, and Commissioner of Statistics (1907-1911). Limited correspondence regarding those office functions occurs.",,Public,5.20 cubic feet
3983,Governor's Office of Planning and Budget,Utah process economic demographics and spacial allocation model output files for tar sands and synfuels alternatives,1981-,Alphabetical by county or regional name,"These computer output files are population projection models developed by the agency on behalf of counties and specific locales which are being considered as high level nuclear waste repositories or as prospective sites for tar sands and synfuels. This information is used to prepare reports for government planning and decision making at both the state and federal level. The demographic projections and spatial models cover the years between 1980 and 2010. They include impact studies offering baseline\, low\, high\, and other scenarios for sites throughout Utah. The output created from 1981-1985 was generated by the UNIVAC computer at the University of Utah. Since 1985 these type of studies are conducted on the agency's local system database.",Permanent. Retain for 35 year(s),Public,1 microfilm reel
3971,Merit System Council,Regulations,1939-1979.,Chronological by year.,"This is a reprint of the law code as applied to the Merit System for Utah State employees. The system was originally adopted between 1939 and 1942 and subsequently amended\, as reflected in these holdings (1945\, 1952\, 1958\, 1962\, 1965 and unpublished workpapers dating 1965-1972).",,Public,0.20 cubic foot
4532,Governor Matheson,State agency correspondence,1977-1984.,"Alphabetical by subject, thereunder chronological by date.","This series contains correspondence\, publications\, and reports pertaining to state agencies that passed through the Governor's office. Correspondence was created by the various agencies\, the Governor and his staff\, and others\, including citizens of Utah. This series contains correspondence\, a small number of photographs and other related items. The papers reflect many of the policies of the Governor's office and his stances on many critical issues during his terms in office.",,Public,38.00 cubic feet 72 microfilm reels
4498,State Prison,Biennial reports,1927-1936.,Chronological by date.,"This series contains reports of State Prison activities from the previous two years with information pertaining to agency activities\, agency staff\, prisoners\, crimes\, parole\, employment\, medical cases\, legislation\, and fiscal and financial operations.",,Public,
4530,Governor Matheson,Federal correspondence,1975-1984.,"Alphabetically by federal agency, federal office, or topic.","This series contains correspondence\, reports\, and other materials generated by the interaction between Governor Matheson's office and federal agencies and offices. These materials reflect the role of federal agencies in the development of state policies and federal policies that affect Utah. Of particular note are the materials generated by the Department of Agriculture (including the National Forest Service) and the Department of the Interior (including the Bureau of Land Management and the National Park Service)\, all of which deal with the development and management of Utah lands\, including the possible creation of Lone Peak Wilderness Area in 1977\, and somewhat extensive correspondence between Matheson and the Secretary of the Interior\, Cecil D. Andrus. Of additional interest may be materials on the proposal to relocate ""Weteye"" nerve gas bombs from Rocky Mountain Arsenal in Colorado to the Tooele Army Depot in Utah; those materials may be found under the Department of the Army in,this series.",,Public,9.00 cubic feet 22 microfilm reels
4527,Governor Matheson,Interstate association and commission records,1970-1984.,Alphabetical by organization's name.,"This series contains correspondence\, reports\, publications\, meeting agenda and briefing books from interstate associations and commissions\, all of which relate to the development of interstate and federal-state policies and cooperation. These materials were generated by various interstate organizations\, federal offices involved in state affairs\, and governors and state offices\, as well as by Governor Matheson's office; these records were preserved by Governor Matheson and his staff. Many of the records in this series relate to regional development\, as well as to water quality and water management in the West.",,Public,10.00 cubic feet 37 microfilm reels
4477,Governor's Office of Planning and Budget,Utah Data Guide newsletter,1979-,Chronological,"This series contains newsletters from the Data Center of the Demographic and Ecomonic Analysis Section with information pertaining to population\, economic reports to the Governor\, current economic conditions\, future economic indicators and agency personnel.",Permanent. Retain until administrative need ends,Public,0.35 cubic foot 1 microfilm reel
4506,"Joint City & County Building Committee (Salt Lake City, Utah)",Meeting minutes,1893-1895.,Chronological.,"These minute books record the activities at meetings of the committee established to build a building to provide office space for both Salt Lake City and Salt Lake County governments. Minute entries include date and place of meeting\, members present\, and items discussed.",Permanent. Retain until administrative need ends,Public,0.35 cubic foot
4528,Governor Matheson,Press releases,1976-1984.,"Alphabetical by document type, thereunder chronological by date.","This series contains press releases which Governor Matheson's press secretary prepared for public release\, as well as related correspondence that served either as background information for press releases or as materials that would be released to the public in full. Press releases include announcements of new appointments to state positions\, notices of upcoming conferences which Matheson would attend\, details of new policies\, and descriptions of Matheson's actions on certain pieces of legislation. Issues that are widely covered in the press releases include the possible basing of the MX missile system in Utah\, which was fiercely debated from 1979 to 1981; and the severe floods that Utah experienced in 1983 and 1984. Throughout the course of his two administrations\, Matheson's press secretaries included Michael Youngren\, Maggie Wilde\, Alene Bentley\, and Malin Foster.",,Public,2.00 cubic feet 4 microfilm reels
4504,"Joint City & County Building Committee (Salt Lake City, Utah)",Payment reports to the County Court,1893-1895.,Chronological.,These records consist of a bound volume of payment requests and recommendations from the Joint City and County Building Committee to the Salt Lake County clerk.,,Public,0.50 cubic foot
4505,"Joint City & County Building Committee (Salt Lake City, Utah)",Incoming correspondence,1891-1896.,Chronological by letter date.,These records document the incoming correspondence to the Joint City-County Building Committee in preparation for the construction of a building to provide offices for both the city and county of Salt Lake.,Permanent. Retain until administrative need ends,Public,0.20 cubic foot
4535,Governor Matheson,Executive protection records,1979-1983.,"Alphabetically by subject, thereunder chronologically by date.","This series contains schedules\, newspaper reports\, memorandums\, itineraries\, official letters and logs related to the security of Governor Matheson and his family. The activities of the Governor and his family are documented via the security they required for those activities. Among the major topics that appear are security concerns over the environmental group Earth First at the 20th anniversary of the Glen Canyon Dam celebration\, which was attended by Governor Matheson. Another major topic of attention in this series deals with security provided to the governor and guests attending the National Governor's Association Conferences in 1982.",,Public,1.00 cubic foot
4607,Bingham Canyon (Utah),Police arrest register,"1908-1917, 1932-1938.",Chronological by date of arrest.,"This series is one volume of police arrest information. It was created in order to maintain a history of arrests in the Town of Bingham Canyon. The pages in this volume have spaces for the date of arrest\, name of prisoner\, offence alleged\, name of arresting officer\, and remarks. The remarks column usually contains information on the disposition of the case (e.g.\, release\, amounts of fines imposed\, etc.). In addition to arrest information\, this volume contains a list of stolen cars on page 296 and a list of thefts in 1938 on page 219.",,Public,1 microfilm reel
4590,Bingham Canyon (Utah),Correspondence and subject files,1904-1972.,"Alphabetical by name of correspondent or subject heading; thereunder, chronological by date of correspondence.","This series contains the surviving correspondence and subject files of the city of Bingham Canyon. The correspondence from the different offices of the city was filed together with the day-to-day correspondence documenting the implementation of public policy. The correspondence with other governments documents compliance with state and national laws or regulations. The series includes correspondence with other governmental bodies\, citizens\, potential vendors\, and companies doing business in Bingham Canyon. The material can relate to any subject and includes citizen petitions\, applications for employment or licenses\, reports to state and national governments\, notification of noncompliance with ordinances\, and personnel matters.",,Public,4.00 cubic feet 7 microfilm reels
4599,Bingham Canyon (Utah),Ordinances and resolutions,1904-1971.,,"This series consists of files containing the ordinances and a handful of resolutions passed by the Bingham Canyon Town Board (1904-1938) and City Council (1938-1971). This series documents the history of the laws of Bingham Canyon over the entire period that the municipality existed. Included in this series is the text of the ordinance or resolution accompanied by the names of the council or board members voting for the ordinance or resolution\, the date of passage\, and certification of passage by the Town or City Clerk. Topics include regulation of traffic and parking\, budgets\, sanitation measures\, official salaries\, occupational licenses\, and other matters within the jurisdiction of the municipal government. The series also includes a copy of the ""Revised Ordinances of 1930"" and a few proofs of publication.",,Public,1 microfilm reel
4596,Bingham Canyon (Utah),Candidate petitions,1951-1957.,Chronological by date of filing.,"This series consists of candidacy petitions for Bingham Canyon and is maintained to document nominations of candidates for city offices. The nomination of candidates was governed by Utah Code\, 20-3-38. The petitions are accompanied by a signed statement of candidacy and include the candidates name\, address\, filing and election dates\, signature of notary public\, office sought\, and a statement that the nominee is of good moral character.",,Public,1 microfilm reel
4533,Governor Matheson,Legal association correspondence,1977-1984.,"Alphabetical by subject, thereunder chronological by year.","This series contains correspondence\, bulletins and reports relating to Governor Matheson's membership on the American Bar Association\, the Stanford Law School Board of Visitors and his participation in the American Judicature Society.",,Public,1.00 cubic foot 2 microfilm reels
4585,Bingham Canyon (Utah),Clerk's annual report,1920-1921.,Chronological by month of entry.,"This series is composed of the annual report prepared by the town clerk for Bingham Canyon in 1921. The report was kept to support the financial management of the town of Bingham Canyon and includes monthly receipts\, disbursements\, and monthly totals.",,Public,1 microfilm reel
4891,District Court (Third District),U.S. Commissioner John W. Greenman's civil case docket book,1889-1890.,Chronological by date.,"Under the 1887 Edmunds-Tucker Law\, commissioners appointed by the supreme court and district courts in the Territory of Utah had and could exercise all the powers and jurisdiction held by justices of the peace in the Territory. John W. Greenman was one of the United States Commissioners appointed in Salt Lake. This volume documents various actions taken in civil cases such as non-payment of wages\, promissary notes\, personal property claims\, etc. The names of the plaintiffs and defendents are given along with the attorney and the type of suit. For each case the date and actions taken\, e.g. filing complaint\, issuing summons\, hearings held\, etc.",,Public,0.20 cubic foot
4904,Territorial Secretary,Great Salt Lake City Charter,"1851, 1860, 1884.",Chronological by date.,"This instrument organized the community of Salt Lake City in 1860. Under sections of the charter\, provisions were set for the formal creation of government offices and jurisdiction. An 1884 amendment to the charter is also included.",,Public,0.20 cubic foot 1 microfilm reel
4916,Salt Lake City (Utah). Commission,Municipal record,1912-1979.,Chronological by date.,"This series contains the newsletter published by the Salt Lake City Board of Commissioners. Issued monthly and distributed freely\, the Municipal Record provided information on the City Commissioners\, the various city departments\, civic pride items like songs and writing contests\, and various feature articles and spotlights written by staff members or guest writers. It was illustrated throughout with scenic photographs. The end of the volume usually contained monthly or yearly receipts and disbursements provided by the City Treasurer and a Summary of Minutes of the City Commission meetings. After about the 1930s\, issues became streamlined and might include only city departments\, receipts and disbursements and the summary of minutes. Under Mayor Ted Wilson\, a changeover from commission style government was completed in 1979.,These are pamphlets\, leaflets\, studies\, proposals and similar material printed by or for the municipality or any of its departments\, subdivisions or programs\, and made available to the public\, or the last manuscript report if not published.",,Public,1.00 cubic foot 1 microfilm reel
4885,Salt Lake City (Utah). Justice Court,Minute books,1864-1890.,Chronological by date.,"Minutes of proceedings in the justice court showing parties involved\, offense\, a brief summary of proceedings\, and verdict or other resolution to the case. Most cases are criminal--fighting\, battery\, disturbing the peace\, larceny\, burglary\, drunkeness\, vagrancy\, etc. A few are civil cases regarding lease agreements\, etc.",,Public,1.00 cubic foot
4913,Salt Lake City (Utah). Fire Department,Annual reports,1950-1984.,Chronological by date.,"These are reports on program activities and accomplishments of the municipality or individual department for the previous year. They may include statistics\, narrative reports\, graphs\, and diagrams.",,Public,2 microfilm reels
4887,District Court (Third District),U.S. Commissioner Harmel Pratt's civil case docket books,1889-1894.,Chronological by date.,"Under the 1887 Edmunds-Tucker Law\, commissioners appointed by the supreme court and district courts in the Territory of Utah had and could exercise all the powers and jurisdiction held by justices of the peace in the Territory. Harmel Pratt was one of the United States Commissioners appointed in Salt Lake. Dockets document various actions taken in civil cases such as non-payment of wages\, promissory notes\, personal property claims\, etc. The names of the plaintiffs and defendants are given along with the attorney. For each case the date and actions taken\, e.g. filing complaint\, issuing summons\, hearings held\, etc.\, are given. After statehood in 1896\, jurisdiction passed to the justices of the peace. Pratt's successor was J.P. Alexander McMaster.",,Public,0.85 cubic foot
4879,District Court (Third District),U.S. Commissioner Harmel Pratt's criminal docket book,1889-1892.,Alphanumerical.,"This volume dockets actions taken in criminal cases before Commissioner Pratt. Each case recorded includes parties' names\, date and actions taken; charges are usually stated with notation of the complaint being filed. Cases pertain to adultery\, unlawfully taking fish from public waters\, rape \, larceny\, gambling\, selling liquor\, unlawful cohabitation\, etc.",,Public,0.40 cubic foot
4952,Sanpete County (Utah). County Clerk,Incorporation case files,1870-1961.,Numerical by case file number,"Incorporation Case Files contain at a minimum the original articles of incorporation and any subsequent amendments to corporations. Some files also contain notices to pay licensing fees and taxes\, oaths of office for corporate officers\, annual reports\, correspondence\, or other miscellaneous documents. Case files are created during the length of a corporation's duration. The case file is generated when companies incorporate within Sanpete County and serve as evidence of""due incorporation of the corporation [UCA 16-2]."",Articles of incorporation constitute a contract between the state and corporation\, between corporation and stockholders\, and between the stockholders and state. The articles of incorporation record the following: names of the incorporators and their places of residence\, the length of the corporation's duration\, the pursuit of business agreed upon\, amount of stock each shareholder receives\, description of stock classes\, number of kind of corporate officers\, and the number of directors necessary to transact corporate business. The series ended in 1961 when the state became solely responsible for registering corporations.",,Public,12 microfilm reels
4917,Department of Employment Security. Labor Market Information and Research Section,Affirmative action information reports,1976-1989.,Chronological,"These reports were prepared by the Department of Employment Security to assist employers in establishing written affirmative action goals for women and minority groups. The reports contain information pertaining to population\, labor force characteristics\, and minority organizations.",,Public,1.00 cubic foot 1 microfilm reel
4937,Salt Lake City (Utah). Division of Planning and Zoning,City plan,2015.,Chronological by year published,"These are comprehensive plans for municipal development adopted by the city commission. ""Each municipality shall prepare and adopt a comprehensive\, long-range general plan for present and future needs of the municipality; and growth and development of all or any part of the land within the municipality"" (UCA 10-9a-401(1) (2005)). ""The planning commission shall make and recommend to the [city commission] a proposed general plan for the area within the municipality"" (UCA 10-9a-403(1)(b) (2012)). The plans serve as a guide for decision-making on rezoning and other planning proposals and as the goals and policies of municipalities attempting to guide land use in local jurisdictions. The plans include ""planning commission's recommendations for the development of the territory covered by the plan\, and may include\, among other things: (a) a land use element; (b) a transportation and circulation element; (c) an environmental element; (d) a public service and facilities element; (e) a rehabilit,ation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality considers appropriate"" (UCA 10-91-403 (3) (2012)). The plan may also include maps\, plats\, and charts.",,Public,0.20 cubic foot
4940,Salt Lake City (Utah). Mayor : Mendenhall,Publications,1964-,Chronological,"Records created by the municipality\, including pamphlets\, leaflets\, studies\, proposals and other similar materials. These records include information on programs and events sponsored or supported by the mayor's office. Community newsletters detailing plans and preparations for the Salt Lake 2002 Olympic and Paralympic Winter Games are included. The series consists primarily of isolated publications not part of a more specific series.",Permanent. Retain until administrative need ends,Public,0.20 cubic foot
4930,Salt Lake City (Utah). Traffic Engineer,Annual reports,1957-,Chronological,"These are reports on program activities and accomplishments of the municipality or individual department for the previous year. They may include statistics\, narrative reports\, graphs\, and diagrams.",Permanent. Retain until administrative need ends,Public,0.20 cubic foot
4934,Salt Lake City (Utah). Board of Health,Annual reports,1941-1956.,Alphanumerical,"Salt Lake County Board of Health: Annual Reports\, list of Board members\, staff\, and reports from each division.",,Public,1 microfilm reel
5062,District Court (Fourth District),Minute books,1878-1896.,Chronological by court dates.,"This series is made up of minute books which record the official acts and proceedings of court terms held in three different judicial districts while sitting in Ogden\, Weber County\, Utah. Cases include those from Weber County as well as from Box Elder\, Cache\, Rich\, and Morgan counties. These records were created and maintained by the court clerk\, who was required by statute to keep a record of proceedings (Compiled Laws of Utah\, 1876\, sections 1062 and 1065). The minutes are a daily record of documents filed and actions taken with regard to every matter brought before each session of the court\, largely regarding documents submitted\, appearances before the court\, and orders issued. The minutes encompass both criminal and civil cases\, including probate matters such as estates\, guardianship\, and adoption. Petitions for divorce are a predominant type of civil action. Others include naturalization\, voluntary withdrawal or dissolution of corporations\, and petitions for a writ of habeas,corpus. Criminal matters may involve larceny\, trespass\, burglary\, robbery\, assault\, battery\, rape\, prostitution\, sodomy\, gambling\, narcotics\, riot\, perjury\, or murder. Unlawful cohabitation or polygamy cases were common in the 1880s.",,Public,7.00 cubic feet 6 microfilm reels
5094,Weber County (Utah). Clerk of the County Court,Articles of incorporation record books of LDS church wards,1882-1884.,Chronological.,"This series records copies of Articles of Incorporation filed with the Weber County Clerk by LDS Church Wards. The record books were kept as the official copy available for public use. The actual articles of incorporation record the following: names of corporate officers\, names of ward members\, and oaths of office. The Articles of Incorporation state that members of the ward ""desired to become a body corporate\, under and in accordance with the existing laws of Utah Territory\, and had met for that purpose."" The law of the Utah Territory stated ""that any number of persons associated together for religious\, social\, scientific\, benevolent or other purposes...when pecuniary profit is not their object...may incorporate themselves as provided in the Act (Laws,of Utah\, 1878\, chap. 18\, sec. 1). Under current Utah law and the laws of the territorial legislature\, individuals desiring to incorporate\, were to file and record articles of incorporation with their respective county clerk. These agreements specified the nature and place of business\, amount of stock to be issued\, terms for officers\, etc. The clerk in turn issued a certificate of incorporation and recorded the final articles of incorporation in these record books.",,Public,0.20 cubic foot 1 microfilm reel
5079,Weber County (Utah). County Clerk,Articles of incorporation record books,1871-1961.,Chronological,"These volumes record copies of Articles of Incorporation filed with the Weber County Clerk by newly organized corporations. The registers were kept as the official copy which was available for public use. The actual articles of incorporation record the following: names of the incorporators and their places of residence\, the length of the corporation's duration\, the pursuit of business agreed upon\, amount of stock each shareholder receives\, description of stock classes\, number and kind of corporate officers\, and the number of directors necessary to transact corporate business. Under current Utah law and the laws of the territorial legislature\, individuals desiring to incorporate\, were to file and record articles of incorporation,with their respective county clerk. These agreements specified the nature and place of business\, amount of stock to be issued\, terms for officers\, etc. The clerk in turn issued certificate of incorporation and recorded the final articles of incorporation in these record books. The series ended in 1961 when registration of corporations was transferred to the State government and the Division of Corporations was created.",,Public,17 microfilm reels
5052,Utah County (Utah). County Auditor,Financial reports,1922-,Chronological by year,"These are reports on financial activities of Utah County prepared by the Auditors office for the previous year. They contain information on assets and liabilities for different appropriated funds\, tax levies\, money used on roads and water projects. Overall\, the reports are a 'statement of the financial condition of Utah County.' Until 1965\, they were known as Annual Reports. Copies from 2000 on are available through State Auditor's web site in PDF form (cf. series 3747).",Permanent. Retain until administrative need ends,Public,0.35 cubic foot 1 microfilm reel
5053,Orem (Utah). City Council,Annual reports,1965-,Chronological by date.,"These are reports on program activities and accomplishments Orem City for the previous year. They may include statistics\, narrative reports\, graphs\, and diagrams. Holdings include 1965-66\, 1966-67 and an ""Annual Budget and Service Program 1974-75"".",Permanent. Retain until administrative need ends,Public,0.20 cubic foot
5098,Weber County (Utah). County Clerk,Incorporation index,i 1871-1961.,Alphabetical by corporation name.,"This series is an alphabetical listings to articles of incorporation created by the Weber County Clerk and facilitates access to the Incorporation Case Files. This series records: corporation name\, record book number and page number\, case number\, and brief entries describing any additions to the case file following the initial filing date such as revoked charters\, dissolutions\, related corporation numbers\, foreign cases\, amendments\, and reinstatements.",,Public,1 microfilm reel
5089,Price River Water Improvement District (Utah),Price River Irrigation Company's administrative records,1943.,Chronological,Cancelled checks.,Permanent. Retain for 1 year(s),Public,0.20 cubic foot
5297,Weber County (Utah). County Clerk,Incorporation case files,1871-1961.,"Numerical by case number, thereunder by date filed.","Incorporation case files contain at a minimum the original articles of incorporation and any subsequent amendments to foreign and domestic corporations. Some files also contain notices to pay licensing fees and taxes\, oaths of office for corporate officers\, annual reports\, correspondence\, or other miscellaneous documents. Case files are created during the length of a corporation's duration. The case file is generated when companies incorporate within Weber County and serve as evidence of ""due incorporation of the corporation [UCA 16-2]."",Articles of incorporation constitute a contract between the state and the corporation\, between corporation and stockholders\, and between stockholders and state. The articles of incorporation record the following: names of the incorporators and their places of residence\, the length of the corporation's duration\, the pursuit of business agreed upon\, amount of stock each shareholder receives\, description of stock classes\, number and kind of corporate officers\, and the number of directors necessary to transact corporate business. This series ended in 1961 when registration of corporations was transferred to the State government and the Division of Corporations was created.",,Public,99 microfilm reels
5320,District Court (First District),Record of officials' and jurors' oaths,i 1891-1893.,Chronological by date of oath.,This series contains a book of pre-printed oaths signed by officials and jurors in compliance with the requirements of the Edmunds-Tucker Act.,,Public,1.00 cubic foot
5319,District Court (Second District),Minute books,1852-1896.,Chronological by date.,"These minute books cover both civil (including numerous naturalizations) and criminal cases as well as administrative actions of the court. The counties belonging to the district varied\, but included Millard\, Juab\, and Sanpete. (See GAP note.)",,Public,1.20 cubic feet 8 microfilm reels
5288,Weber County (Utah). County Clerk,Incorporation case files of LDS church wards,1882-1903.,Alphabetical.,"These case files contain Articles of Incorporation filed with the Weber County Clerk by LDS Church Wards. Articles of Incorporation were required to be filed with the County Clerk and State to ensure that laws pertaining to corporations were adhered to. The Articles of Incorporation state that the members of the ward ""desired to become a body corporate\, under and in accordance with the existing laws of Utah Territory\, and had met for that purpose."" The law of the Utah Territory stated "" that any number of person associated together for religious\, social\, scientific\, benevolent or other purposes...when pecuniary profit is not their object...may incorporate themseleves as provided in this Act (Laws of Utah\,,1878\, chap.\, 18\, sec.\, 1). The Articles of Incorporation record the following: names of corporate officers\, names of ward members\, and oaths of office. Under current Utah law and the laws of the territorial legislature\, individuals desiring to incorporate\, were to file and record articles of incorporation with their respective county clerk. These agreements specified the nature and place of business\, amount of stock to be issued\, terms for officers\, etc. The clerk in turn issued a certificate of incorporation and recorded the final Articles of Incorporation in the case file.",,Public,1.00 cubic foot 2 microfilm reels
5309,Weber County (Utah). Commission for the Poor,Poor farm reports,1888-1905.,Chronological by date of report,,,Public,0.35 cubic foot
5306,Weber County (Utah). County Recorder,Land certificates,1869-1870.,Chronological.,"These are land certificates based on land claims as signed by surveyors and selectman and recorded in the county recorder's office. The certificates include the name of the claimant\, a brief location description of the land\, signatures of the surveyor\, selectman\, and recorder\, and the date on which the certificate was recorded.",,Public,0.20 cubic foot
5305,Weber County (Utah). County Surveyor,Railroad survey report,1886.,None.,"This series contains a brief report prepared for the Weber County Court by the County Surveyor\, Washington Jenkins. Due to discrepancies in figures given to the County Assessor by railroad companies\, the County Court requested that the Surveyor conduct a survey of track mileage for the various railroads operating in the county. In the report the Surveyor provides figures for the Union Pacific\, Central Pacific\, Utah and Northern\, Utah Central\, and Denver and Rio Grande Railroads. The Surveyor presented this report to the County Court on 14 June 1886.",,Public,0.20 cubic foot
5585,Utah County (Utah). County Clerk,Marriage license applications,1897-,"Numerical, with numbers assigned chronologically by application date.","The county clerk registers each couple through an application process to prove their identity and record other information which permits the couple to receive their license to be legally married. The information includes: application number; names and addresses of the couple; color or race; marital status; places and dates of birth; occupation of applicants; names\, birthplaces\, and nationalities of fathers; maiden names\, birthplaces\, and nationalities of mothers; statements that applicants are free from venereal disease or chronic epilepsy; maiden name of female (if previously married); signatures of applicants; consent of parent or guardian if either applicant is a minor; signatures of witnesses and county clerk; and date application was filed.",Permanent. Retain for 100 year(s),Private,6.50 cubic feet 10 microfilm reels
5466,Bureau of Statistical Services,Annual reports,1938-1971.,Chronological,"This series contains reports of the Bureau of Statistical Services activities from the previous year with information pertaining to agency activities\, agency staff\, vital statistics\, births\, deaths\, morbidity\, marriages and divorces.",,Public,2 microfilm reels
5470,Department of Health,Hospital and nursing home construction project files,1953-1964.,Alphanumerical.,"Background information and construction project files for hospitals and nursing homes in the state including specifications\, construction payroll\, etc. The Medical Facilities Section of the Health Department was to administer the federal Hill-Burton program through which offered assistance with the financing and planning of hospitals\, health centers\, diagnostic and treatment centers\, chronic disease hospitals\, rehabilitation centers and nursing homes. They also surveyed and studied needs and made recomendations which are included in these records.",,Public,1 microfilm reel
5580,Utah State Tax Commission,Individual income tax act and regulations,1951-1977.,Chronological.,This series contains laws and regulations pertaining to individual incomes taxes. These are compiled from state laws and agency regulations for the convenience of taxpayers.,,Public,1 microfilm reel
5540,Utah State Tax Commission,Tax Topics newsletters,1963-,Chronological,"This series contains bimonthly newsletters with information pertaining to current agency activities\, executive director messages\, tax news\, tax appeals and rulings\, administrative rules\, workshops\, and forms.",Permanent. Retain until administrative need ends,Public,0.20 cubic foot
9932,Garfield County (Utah). County Commission,Minutes,1882-,Chronological by date of meeting.,"Minute books of the county commission as it managed all county business and county property. Note activities such as: auditing claims\, authorizing salaries\, purchasing of supplies and services\, levy of property taxes\, serving as a board of equalization\, creating election precincts\, road districts\, and school districts\, appointing superintendents and other officials (e.g. water superintendents\, fish and game wardens\, fruit tree inspectors\, quarantine physician)\, setting their salaries\, locating sites for and overseeing the erection of public buildings\, issuing business licenses\, particularly liquor licenses\, and providing for the maintenance of the indigent and incapacitated.",Permanent. Retain until administrative need ends,Public,4 microfilm reels
10035,District Court (First District),Minute books,1851-1896.,Chronological.,"This series is made up of minute books which record the official acts and proceedings of court terms held in the first judicial district while sitting in county seats throughout the district. These records were created and maintained by the court clerk\, who was required by state statute to keep a minute book (Compiled Laws of Utah\, 1876\, sections 1062 and 1065). The minutes are a daily record of documents filed and actions taken with regard to every matter brought before each session of the court\, largely regarding documents submitted\, appearances before the court\, and orders issued. The minutes encompass both criminal and civil cases\, including probate matters such as estates\, guardianship\, and adoption. Suits to recover money owed to plaintiffs are a predominant type of civil action. Others include naturalization\, divorce\, voluntary withdrawal or dissolution of corporations\, and petitions for a writ of habeas corpus. Criminal matters may involve larceny\, trespass\, burglary\, robbery\,,assault\, battery\, rape\, prostitution\, sodomy\, gambling\, narcotics\, riot\, perjury\, or murder.",,Public,0.20 cubic foot 5 microfilm reels
10040,Department of Transportation,Traffic accidents publications,1959-,Chronological,"These reports contain information pertaining to fatal accidents\, pedestrian accidents\, cost reports\, summary reports and accident rates.",Permanent. Retain until administrative need ends,Public,1 microfilm reel
10042,Road Commission. Department of Highways,Organization charts,1959-1965.,Chronological by date.,"The organization charts contain employee names\, job titles\, and agency hierarchy.",,Public,0.20 cubic foot
10317,Department of Community and Economic Development,Community impact records,1972-1985.,Chronological by date.,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",,Public,10.15 cubic feet
10320,National Guard,Spanish American War and Philippine Insurrection muster rolls,1898-1899.,By unit and rank,"This series contains muster-in and muster-out rolls for Utah military units called into service during the Spanish American War. The muster-in rolls include the following types of information for each serviceman: name\, rank\, description (age\, height\, complexion\, eye color and hair color)\, birthplace\, occupation\, marital status\, residence\, emergency contact\, date of commission or enlistment in service\, valuation of horses and equipment\, home station or company rendezvous\, and signature. The content of the muster-out rolls is similar but much abbreviated.",,Public,1.50 cubic feet 1 microfilm reel
10334,Camp Floyd Mining District (Utah). Recorder,Mining records,1870-1897.,Chronological.,"When Albert Sydney Johnston's federal army completed its tour of duty in Utah\, some of the soldiers stayed to prospect. They discovered silver in the Oquirrh Mountains and organized the Camp Floyd Mining District in 1870. According to already established precedent\, which was validated in 1872 by federal mining law\, mineral deposits on the public domain were free and open to exploration and locators of the same had exclusive right of possession (Statutes at Large\, Treaties\, and Proclamations\, of the United States of America\, vol. 17\, chap. 152). In order to regulate mining activity and keep track of individual claims\, local miners organized mining districts and appointed district recorders to keep records. Notices of location are the recorder's record of claims within the district. Each notice provides the dimensions of the claim and a description of its location. It names locators\, gives the dates of location and recording\, and identifies the claim by a unique name. In addition to,location notices Camp Floyd mining records include the by-laws of the district.",,Public,7 microfilm reels
10326,Wasatch County (Utah). County Recorder,Military discharges,1919-1954.,Chronological according to date recorded.,"Since 1923\, Utah Code has provided that upon presentation\, the county recorder shall record honorable discharges from the military\, naval or marine service of the United States\, and any orders\, citations\, and decorations of honor relating to a person while in the military service of the United States (Utah Code\, 17-21-14\, 2000). Military discharge records include extensive personal information\, as well as military service and discharge information. With the exception of a few discharges issued in the early 1940s\, all documents in this series relate to World War I veterans.",,Public,1 microfilm reel
10325,Councils of Defense,Utah in the World War by Noble Warrum,1924.,None.,"Book published under the auspices of the State Council of Defense (altho that agency had been dissolved in 1919). Part of the war history effort. Talks about Utah's efforts in the war\, both on the battlefield and at home. Lists servicemen.",,Public,1.00 cubic foot 1 microfilm reel
10319,National Guard,Mexican Border Campaign muster rolls,1916-1917.,By unit and rank,"This series is a record of Utah National Guard units mustered into military service during the Mexican Border Campaign of 1916-1917. It contains muster-in and muster-out rolls of Utah National Guardsmen. The muster-in rolls include the following types of information for each serviceman: name\, rank\, description (age\, height\, complexion\, eye color and hair color)\, birthplace\, occupation\, marital status\, residence\, emergency contact\, date of commission or enlistment in state service\, home station or company rendezvous\, and signature. The content of the muster-out rolls is similar but much abbreviated.",,Public,1 microfilm reel
10621,Bear River (Utah),Interment registers,1895-,Chronological,"This series consists of a two-volume register of burials at the Bear River cemetery. Columns include the name of the deceased\, sex\, race\, color\, date of birth\, place of birth\, names of father and mother\, a column entitled ""religion\, habits\, and reputation in community\,"" marital status\, last place of residence\, date of death\, place of death\, cause of death\, physician or nurse in attendance\, grave location\, kind of casket\, construction of vault\, complexion\, physical deformities or scars\, occupation\, and name of sexton. Not all columns are completed for all individuals.",Retain permanently,Public,2 microfilm reels
10636,Department of Workforce Services. Office of Rehabilitation,Annual reports,1968-2020.,Chronological.,"This series contains reports of Office of Rehabilitation Services from the previous year. The Utah State Office of Rehabilitation offers Utah citizens with disabilities opportunities for meaningful employment and increased independence. These opportunities are offered through an array of specialized services and programs. The Annual Report highlights the accomplishments of individuals who received these opportunities. Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006).",Permanent. Retain until administrative need ends,Public,1.00 cubic foot 1 microfilm reel
10623,Board of Education. Office of Education. Career and Technical Education,Needs assessment study report,1972.,None,This report describes an assessment study on vocational education in public high schools and post-secondary vocational schools. A summary of the reports was produced as well.,,Public,1 microfilm reel
10553,Box Elder County (Utah). County Commission,Publications,1967-,Chronological by year,"These are pamphlets\, leaflets\, studies\, proposals and similar material printed by or for Box Elder County or any of its departments\, subdivisions or programs\, and made available to the public. Includes: ""Resource Conservation and Development Project"" (1967); ""Comprehensive Area-Wide Water & Sewer Plan"" (1969); and ""Citizen Involvement Program on Community Development: Goals and Policies"" (1971)",Permanent. Retain until administrative need ends,Public,1 microfilm reel
10609,Board of Education. Board for Vocational Education. Vocational Education Preparatory Program for Careers,Supervisory personnel development program manuals,1944-1959.,"Numerical by volume number, thereunder chronological.","These manuals are designed to acquaint supervisors\, foremen and production leaders with some of the techniques of handling people\, and to develop in them some understanding and appreciation of why people do what they do and how they develop attitudes about their jobs\, their employers and their supervisors. The manuals are titled ""Problems of Handling People\,"" ""The Supervisor as an Instructor\,"" ""Improvement in Job Methods\,"" ""Principles of Organization and Management\,"" ""The Supervisor's Part in Safety\,"" ""Communication\,"" ""Conference Outlines\,"" and ""The Team Concept in Management"".",,Public,1.00 cubic foot
10598,Department of Workforce Services. Office of Rehabilitation. Division of Vocational Rehabilitation,Vocational rehabilitation of disabled public assistance clients final reports,1971.,None,"This is a report of a study which was federally funded by Grant RD1514-D-64 from the Division of Research and Demonstration Grants; Rehabilitation Services; Department of Health\, Education and Welfare.",,Public,1 microfilm reel
10580,Department of Public Safety. Driver License Division. Driver Services,Motorcycle safety manuals,1967-2012.,Chronological.,"These manuals are prepared by the Motorcycle Safety Foundation\, in cooperation with state licensing authorities across the nation for use by the motorcycle riding public. The manual contains information on motorcycle operations\, proper riding attire\, emergency procedures\, passengers\, and cargo.",,Public,0.20 cubic foot
10579,Department of Public Safety. Driver License Division. Driver Services,Commercial vehicle driver handbook,1987-2012.,Chronological.,"This manual is prepared by the Federal Highway Administration for use by individual states and includes items added by the state of Utah. The Drivers License Division uses this as a supplement to the drivers license manual\, series 84307\, for those persons seeking a commercial drivers license. This manual contains information on driving safety\, cargo and passenger transportation\, and hazardous materials regulations.",,Public,0.35 cubic foot
10661,Office of Education. Division of Staff Development,Guidance monograph,1951-1975.,Numerical by volume number.,"This series contains reports describing services that are designed to give assistance to every high school student in planning his life\, adjusting to problematic situations in his life and increasing his powers of self direction in meeting the blocks and problems in living. The reports contain information pertaining to guidance\, testing\, citizenship training\, vocational education\, occupations\, and counseling.",,Public,1.00 cubic foot 1 microfilm reel
10653,Board of Education. Office of Education. School Finance Section,"Budgeting, accounting, and auditing handbooks",1952-,Chronological,"These manuals are designed to provide uniform accounting terminology and procedures for Utah school districts. The reports contain information pertaining to accounting\, auditing\, budgeting and coding.",Permanent. Retain until administrative need ends,Public,1.00 cubic foot 1 microfilm reel
10658,State Office of Education. Division of Vocational Education,Homemaking education records,1923-1981.,Chronological,"This series contains records pertaining to Homemaking Education in Utah. The records include curriculum guides\, conference reports\, policies and procedures\, bulletins\, and newsletters.",,Public,2.00 cubic feet 1 microfilm reel
10655,Board of Education. Division of Special Educational Services,Adult Education Section annual reports,1967-2015.,Chronological,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",,Public,1 microfilm reel
10891,Mormon Battalion Monument Commission,Design competition artwork,1921.,None.,"In 1921 the Mormon Battalion Monument Commission held a nationwide competition to select a design for a monument honoring the Mormon Battalion. This 24 x 30 inch water color painting appears to be the proposed design submitted by Gilbert P. Riswold\, the winning artist. Included with the piece of art is a negative from a photo of the painting made in 2003 at a patrons request.",Permanent. Retain for 1 year(s),Public,
10935,Board of Education. Board for Vocational Education. Vocational Education Preparatory Program for Careers,Annual state plans,1937-1990.,Chronological.,"The annual plans were created to assist in the administration of vocational education. These reports contain information pertaining to goals and objectives\, budget\, programs\, needs assessment\, evaluation activities and funding proposals.",,Public,1.00 cubic foot 1 microfilm reel
10926,Gunnison (Utah),Interment/disinterment cemetery master list,1894-,Alphabetical by surname.,"These registers serve as a cross-reference to plat books. They are arranged numerically by interment number. They include interment number\, name of deceased\, permit number\, date interred\, certificate number\, date of death\, location of grave by plot\, lot\, tier\, name of undertaker\, owner of lot and pertinent information on removal (if applicable).",Retain permanently,Public,1 microfilm reel
10836,Labor Commission,Publications,1940-,Chronological,"Documents created by the agency\, including pamphlets\, reports\, leaflets\, file manuals\, and other published or processed documents. These records include information on administration\, legal matters\, fiscal and financial operations\, labor\, worker's compensation\, safety\, employment\, wages\, and all other activities of the Labor Commission (Industrial Commission). Consists primarily of isolated publications not part of a more specific series.",Permanent. Retain until administrative need ends,Public,1.00 cubic foot 1 microfilm reel
11567,Governor Rampton,Executive secretary's records,1962-1976.,Chronological by year.,"This series contains records preserved by Macel Thurmond\, executive secretary to Governor Rampton throughout his three terms in office. This series includes memorabilia from various conventions and conferences\, such as the National Governor's Conference meeting in Washington\, D. C.\, in 1975\, and the Western Governor's Conference meeting in Park City\, Utah\, in 1970. Records also include newspaper clippings from 1965 to 1986.",,Public,1.00 cubic foot 1 microfilm reel
11509,Centerfield (Utah),Ordinances,1909-,Chronological by adoption date.,"These books contain the legislative action of the city council to regulate\, require\, prohibit\, govern\, control\, or supervise any activity\, business\, conduct\, or condition authorized by UCA 10-3-701 to 714. An ordinance includes the title\, preamble\, an ordaining clause\, subject of ordinance\, when applicable\, penalty of violation\, effective date\, signature of mayor or acting mayor\, and municipal seal.",Retain permanently,Public,0.40 cubic foot 3 microfilm reels
11508,Centerfield (Utah),Sexton's Record,1909-,Chronological by burial date.,"These books or files contain the exact location of all persons buried in cemetery. They are used for cemetery purposes. They include plot\, lot\, grave location\, and lot ownership record.",Retain permanently,Public,2 microfilm reels
11577,Board of Regents (Utah),Administrative records,1958-1977.,None,"This series contains reports\, memos\, budget requests\, history\, policies\, etc.",,Public,1 microfilm reel
11886,State Prison,Criminal physical description record book,i 1904-1914.,Numerical by inmate number.,"This volume records physical anthropological data on prison inmates. This data was gathered for criminal anthropological studies\, common at the turn of the century\, as a means of identifying born criminals. Entries were made by Andrew C._Ure\, initially prison clerk and later deputy warden. Entries cover prisoner numbers 1600 through 3901. The volume has categories for recording general information; anthropometric data; descriptive data; marks\, scars\, moles\, deformities\, etc.; peculiarities of habit and action; and criminal history.",,Private,1 microfilm reel
11875,Morgan County (Utah). County Recorder,Military discharges,1943-1951.,"By discharge type, thereunder in chronological order by date.","Since 1923\, Utah Code has provided that upon presentation\, the county recorder shall record honorable discharges from the military\, naval or marine service of the United States\, and any orders\,citations\, and decorations of honor relating to a person while in the military service of the United States. County recorders' copies are considered evidence with the same effect as the original (Utah Code\, 17-21-14\, 2000). Military discharge records include extensive personal information\, as well as military service and discharge information. All documents in this series relate to men who were discharged from 1944 to 1948.",,Public,1 microfilm reel
11902,Enterprise (Utah),Cemetery lot receipt record,1949-1992.,Chronological by date.,"This series consists of a one volume ledger which documents the sales of cemetery lots in the Enterprise cemetery. Records prior to 1958 include the name of the purchaser and a lot description. Records dating after 1958 include the date of the purchase\, the name of the purchaser\, the amount charged\, and the amount paid.",,Public,1 microfilm reel
12409,Governor Bangerter,First lady's correspondence,1984-1992.,"Alphabetical by topic, thereunder chronological.","Letters sent and received\, thank you notes\, background files\, speeches given\, conference programs\, and reports of Colleen Bangerter during her husband's term as governor\, while she served as a speaker\, board member\, fulfilled administration social aspects\, community tasks\, and on gubernatorial task forces. Organizations and issues she was involved with include the Girl Scouts\, Highway Patrol\, National Guard\, Governor's Mansion Foundation\, Governor's Ball committee\, Western Governors Association spouses group\, televison programming for children\, substance abuse\, children's issues\, teen-age pregnancy\, senior citizens\, volunteerism\, and strengthing families.",,Public,2.00 cubic feet 3 microfilm reels
12371,Department of Transportation. Planning and Investment. Environmental,Environmental impact statements,1960-,Chronological,"When a proposed roadway will significantly impact the environment\, the National Environmental Policy Act of 1969 (described in 40 CFR 1500-1508) requires an environmental impact statement to be produced. These records are created by UDOT's Location and Environmental Studies Division to be in compliance with the act. Environmental impact statements evaluate how road construction and the final roadway will affect plants\, animals\, people\, and other aspects of the area\, and how the effects can be minimized. They also include the evaluation of alternative actions that might offer greater benefits and fewer adverse effects. This series consists of drafts\, final publications\, and supplemental information.__The records contain many maps and a,great deal of descriptive information about land use\, social/demographic conditions\, housing\, air quality\, noise\, water quality\, wetlands and botanical resources\, wildlife\, floodplains\, threatened and endangered species\, historic and archaeological resources\, geologic setting\, and so forth.",Permanent. Retain for 7 year(s) after end of project or program,Public,1 microfilm reel
12365,Governor Bamberger,Legislative bills record,"1917, 1919.",,"This series contains the letters of transmittal from the Legislature's chief clerk to Governor Bamberger and from Governor Bamberger to his Secretary of State. Letters officially inform the Governor that the Senate President and Speaker of the House have signed bill xxx and that it was now ready for his signature or veto. Letters of transmittal to the Secretary of State keep a record of what Governor Bamberger passed\, what was vetoed and why. A messenger book is also contained in this series. This book was created by Joseph E. Shields\, messenger to the Governor. The Legislature authorized the Governor to appoint any suitable person to the position (1917\, Senate Concurrent Resolution 1) in order to expedite the business of the Legislature. The book notes legislative bill number and title with Shield's signature showing receipt and usually a note giving the date the bill was given to the Governor.",,Public,0.35 cubic foot 1 microfilm reel
12393,Fillmore (Utah),Death and burial registers,1854-,Generally chronological by death or burial date.,"The volumes in this series document deaths and burials for persons buried in the Fillmore City Cemetery. Ledger columns vary between volumes but may include the line number\, name of the deceased\, date of death\, age\, cause of death\, place of birth\, date of birth\, gender\, parents' names\, physician or nurse\, grave locations\, race\, color\, last place of residency\, term of residence\, marital status\, and occupation. The first volume also includes a survey map of the cemetery as well as a record of lot ownership which includes the name of the purchaser\, the location of the grave\, the date of the sale\, and the payment amount. Ownership records are entered by date of sale.",Permanent. Retain until administrative need ends,Public,0.20 cubic foot 1 microfilm reel
12353,Governor (2021- : Cox),Special election proclamation,1853.,None.,"This series contains one proclamation from Governor Young. The proclamation calls for a special election for a ""councellor"" [sic] to the Legislative Assembly. The date on the proclamation is October 26\, 1853.",,Public,0.20 cubic foot
12429,Governor Bangerter,Economic development records,1984-1988.,"Alphabetical, thereunder chronological.","Correspondence\, memoranda\, reports\, notes\, photographs\, constituent correspondence\, Governor's speeches and background files of David Buhler\, Governor Bangerter's first term policy advisor on economic development. They represent individual and cooperative efforts of state\, federal and local agencies\, task forces\, inter-organizational committees\, and private corporations to attract new business to Utah and to encourage growth of those already in the state. The Department of Community and Economic Development comprises a third of the series. Task forces\, advisory boards and other organizations include Metro\, Inc.; Committee of 100; Minority Advisory Councils; Federal Research Committee. They deal with industrial development\, international trade\, community development and housing\, minority affairs\, tourism\, labor relations and job training.",,Public,6.00 cubic feet 11 microfilm reels
12695,Department of Environmental Quality. Division of Waste Management and Radiation Control,Hazardous waste management regulatory records,1960-,"Alphabetical by site name, thereunder chronological.","These records support the agency's function to ensure hazardous waste is maintained and disposed of in compliance with existing state and federal laws (40 CFR 256-299\, Utah Code 19-6-1(2017)\, and Utah Administrative Code R315 (2016)). These records document inspections and regulation of hazardous waste\, and may include Environmental Protection Agency identification information\, site details\, corrective action\, risk assessment\, inspection\, enforcement\, permit records\, and related records.",Permanent. Retain until final action,Public,3.00 cubic feet 1 microfilm reel
12846,Board of Education. Office of Education. Teaching and Learning,Publications,1985-,Chronological.,"This series contains the following publications:__Report to the Utah State Board of Education on the Teacher Education Programs at [Weber State University\, Westminster College\, Southern Utah State University\, University of Utah\, Brigham Young University\, or Utah State University] (issued every 6 years\, for each school)\, Teacher Education Programs Approved for Certification\, Alternative Preparation for Teaching Program (1991)\, Demonstrated Competency and Subject Specific Endorsement Guidelines (1990)\, Role of Paraprofessionals in Utah Schools (1990)\, Teacher Resignations in Utah:__A Comparative Study (1985)\, and Utah State Office of Education Inservice Master Plan (1989).",Permanent. Retain until administrative need ends,Public,1 microfilm reel
12514,Weber County (Utah). County Treasurer,State assessed property assessments,1880-1954.,Chronological.,"These are appraisal sheets for property assessed by the State. The State Tax Commission assesses ""property which operates as a unit across county lines\, if the property must be apportioned among more than one county in the state;"" all property of public utilities; all operating property of an airline\, air charter service\, and air contract service; all geothermal fluids and geothermal resources; all mines and mining claims (except those not used for other than mining purposes); and all machinery used in mining\, all property or surface improvements upon or appurtenant to mines or mining claims (UCA 59-2-201 [1990]). They are used by the county treasurer in the collection of property taxes owed to Weber County (UCA 59-2-1309 [1990]).,The sheets include the sheet number\, year\, company name and address\, legal description of real estate\, description of improvements and personal property\, and total value.",,Public,4 microfilm reels
13369,Governor Leavitt,Executive constituent correspondence,1993-2003.,Chronological by date.,"Records not duplicated elsewhere that document how the office is organized and how it functions\, its pattern of action\, its policies\, procedures and achievements. These are letters sent to the Governor's office from outside sources. The correspondence is responded to when needed. The Governor's office will sometimes refer letters to other agencies to respond\, however the original response remains in the Governor's office.,Business-related correspondence which provide unique information about agency functions\, policies\, procedures\, or programs. These records document material discussions and decisions made regarding all agency interests\, and may originate on paper\, electronic mail\, or other media. This correspondence is filed separately from program case files\, and project files.",,Public,49.00 cubic feet 147 microfilm reels
13368,Governor Leavitt,Administrative constituent correspondence,1993-2003.,"Alphabetical by subject, thereunder chronological by year.","This series contains correspondence directed to the Governor's office from constituents and assorted special interests. The correspondence in this series does not contain vital government information. The information present includes incoming constituent letters\, phone call responses\, in-person responses\, letters of appreciation\, congratulations\, charity funds\, parking assignments\, acknowledgments\, transmittal of inquiries\, requests that were referred elsewhere for replies\, miscellaneous memoranda\, office organization\, staffing\, and internal communications. Correspondences in this series are differentiated from other correspondence in the Governor's office by the fact that they do not include an attached\, signed copy of the Governor's response. If a referral was made by the Governor's office to another state agency\, a copy of that agency's response is often attached.,Business-related correspondence which provide unique information about agency functions\, policies\, procedures\, or programs. These records document material discussions and decisions made regarding all agency interests\, and may originate on paper\, electronic mail\, or other media. This correspondence is filed separately from program case files\, and project files.",,Public,2.35 cubic feet 5 microfilm reels
13147,Carbon County (Utah). County Recorder,Military discharges,1944-[ongoing],Chronological in recording date order.,"Utah Code states that upon presentation\, the county recorder shall record honorable discharges from the military\, naval\, or marine service of the United States\, and any orders\, citations\, and decorations of honor relating to a person while in the military service of the United States. County recorders' copies are considered evidence with the same effect as the original (Utah Code\, 17-21-14\, 2000). Military discharge records include extensive personal information\, as well as mlitary service and discharge information. Most discharges in this series relate to veterans of World War II or the Korean War. A few World War I discharges are scattered throughout the series.",Retain permanently,Public,3 microfilm reels
13300,Ogden (Utah). Ogden Police Department,Arrest and jail record books,1902-1941.,Chronological by date.,"The record of arrests includes such information as: name of offender\, name of arresting officer\, time and place of arrest\, charge and physical description of offender. Mug shots are included for a majority of the offenders.",,Public,4.20 cubic feet
13128,Morgan (Utah),Cemetery lot purchase records,1897-1966.,"Alphabetical by first letter of purchaser surname, thereunder chronological by purchase date.","These books or card files are arranged alphabetically by names of owners or deceased persons interred in the cemetery. They are used for reference purposes. The records include name\, interment number\, deed number\, date interred\, location of grave by plot\, lot\, block\, tier\, grave number\, and date of latest update.",,Public,1 microfilm reel
13372,Governor Bangerter,First lady's speeches,1985-1992.,Alphabetical by the name of event at which the speech was given or by name of the group to whom she spoke.,"Written text of speeches\, and related correspondence and activity programs\,from Colleen Bangerter\, wife of Governor Norman H._Bangerter\, while serving as an advocate for his administration. She spoke at schools\, clubs\, and civic groups\, dedications\, conferences\, and luncheons. Common topics include: fight on drug abuse\, strong families and volunteerism.",,Public,0.35 cubic foot 1 microfilm reel
13478,Sevier County (Utah). County Recorder,Militia eligibility list,1917-1918.,,"In compliance with Utah law (Laws of Utah\, 1917\, chapter 99\, section 18)\, Sevier County annually compiled lists of all male residents 18 to 45 who were eligible for military service. These lists include name\, residence\, age\, occupation and remarks relating to marital status\, number of children\, whether a widow's son\, or other factors which might bear on individual availability for military service.",,Public,1 microfilm reel
13499,Provo (Utah). Fire Department,Publications,1959-,Chronological by year,"These are pamphlets\, leaflets\, studies\, proposals and similar material printed by or for the Provo City Fire Department and made available to the public\, or the last manuscript report if not published. Holdings include ""History of the Provo City Fire Department 1890-1959""\, ""Fiscal Report"" (1979-80)\, and ""Annual Report"" (1969).",Permanent. Retain until administrative need ends,Public,0.20 cubic foot 1 microfilm reel
13373,Governor Leavitt,Press releases,1993-2003.,"Numerical by press release number, which is roughly chronological.","This series contains press releases given to numerous media sources to publicize the governor's activities and opinions\, and the documentation to produce them. The records contain information on the appointment of judges and officials\, announcements of new businesses in Utah\, legislative announcements and official decrees recognizing and celebrating significant individuals and events.",,Public,1.40 cubic feet 2 microfilm reels
13856,Governor Rampton,Correspondence,1964-1976.,Chronological by year.,"This series holds incoming and outgoing correspondence generated by Governor Rampton's office and his constituents\, reflecting the concerns of Utahns as well as Rampton's gubernatorial policies. This series contains correspondence from various organizations and individuals in Utah\, the nation\, and the world. This series also holds materials on state policy\, a small number of photographs\, newspaper clippings\, petitions\, and related items. Correspondents range from Utah congressmen (especially Wallace F. Bennett\, Laurence J. Burton\, and Frank E. Moss\, but also includes Representatives K.Gunn McKay\, Allan T. Howe\, Wayne Owens\, and Senator E. J. ""Jake"" Garn)\, congressmen from other states\, constituents (includes letters regarding lowering the voting age in Utah to eighteen and letters regarding capital punishment)\, governors of various states (especially Arizona\, Colorado\, and Wyoming)\, ""clubs"" at bases of American armed forces around the world\, the Boy Scouts\, and Brigham Young University,. General issues in this series include the Kennecott Copper Corporation strike\, Sunday closing legislation\, concern over pornography\, energy policy and conservation (including the controversy over the Kaiparowits Power Project)\, and concern over U.S. policy relating to the Vietnam war.",,Public,57.35 cubic feet 93 microfilm reels
13852,Governor Lee,Miscellaneous committee reports,1949-1951.,None.,"This series is comprised of the following reports: ""The Sex Offender in the Community\,"" compiled by the Utah Committee Midcentury White House Conference on Children and Youth\, a summary report of the same committee\, and ""Report on Engineer-Director\, State Road Commission"" prepared by the Utah Engineers Joint Committee.",,Public,0.20 cubic foot 1 microfilm reel
14154,Centennial Commission (1947),Audio recordings,1946-1947.,Reverse chronological.,"This series is made up of audio recordings of various centennial events. Events include the centennial preview at the 1946 Utah Education Association annual meeting\, the centennial opening ceremony including and introduction by David O. McKay\, and centennial observances. Other recordings are two ""Beehive Busybody"" traffic safety programs and a 50-second commercial announcement which aired on the ""Gillette Cavalcade of Sports"" radio program.",,Public,1.50 cubic feet
14547,Division of State History,Preservation special reports,1969-,Alphabetical by project name.,This series contains special reports that are prepared by the Preservation Section and maintained to document their history and activities. Information includes documentation of various subjects in written and pictorial formats.,Permanent. Retain for 10 year(s),Public,1 microfilm reel
14492,Beaver County (Utah). County Commission,Minutes index,1895-1916.,"Alphabetical by first letter of the nature of order or proceedings, thereunder chronologically.","Handwritten volume of index to volumes B and C of the Beaver County Commission minutes. Columns record the nature of order or proceedings\, the date\, and the book and page(s) in the minutes in which the proceedings are entered. The Beaver County Clerk\, as the Secretary for the Beaver County Commission\, may hold other index volumes.",,Public,2 microfilm reels
14790,Department of Community and Culture. Office of Energy Services,Publications,1980-2001.,Chronological,"This series contains the publications of the Office of Energy Services. They include the following items: Solar Powered Water Pumping (VHS Tape\, 1994); Murray School District In Concert with the Environment (VHS Tape\, 1994\, co-produced with Murray School District); Mountain Fuel In Concert with the Environment (VHS Tape\, 1994\, co-produced with Mountain Fuel); Energy Patrol (VHS Tape\, 1994); and Utah Energy News (newsletter\, irregular publication schedule\, 1980-1993).",Retain permanently,Public,1 microfilm reel
14947,Box Elder County (Utah). County Clerk,Incorporation case files of LDS church wards,1886-1901.,Alphabetical by LDS Church Ward,"These case files contain Articles of Incorporation filed with the Box Elder County Clerk by LDS Church Wards. The articles of incorporation were required to be filed with the County Clerk and State to ensure that the laws which pertained to the organization were adhered to. The actual articles of incorporation record the following: names of the corporation officers including the President which was filled by the Bishop of the ward\, names of the ward members\, and oaths of office. The Articles of Incorporation state that the members of the ward ""desired to become a body corporate\, under and in accordance with the existing laws of Utah Territory\, and had met for that purpose."" The law of the Utah Territory stated "" that any number of persons,associated together for religious\, social\, scientific\, benevolent or other purposes...when pecuniary profit is not their object...may incorporate themseleves as provided in this Act (Laws of Utah\, 1878\, chap.\, 18\, sec.\, 1). Under current Utah law and the laws of the territorial legislature\, individuals desiring to incorporate\, were to file and record articles of incorporation with their respective county clerk. These agreements specified the nature and place of business\, amount of stock to be issued\, terms for officers\, etc. The clerk in turn issued a certificate of incorporation and recorded the final articles of incorporation in these record books.",,Public,0.35 cubic foot 2 microfilm reels
14932,Grand County (Utah). County Clerk,Incorporation case files,1903-1961.,"Alphabetical by corporation name, thereunder chronological by filing date","Incorporation case files contain at a minimum the original articles of incorporation and any subsequent amendments. Some files also contain notices to pay licensing fees and taxes\, oaths of office for corporate officers\, annual reports\, correspondence\, or other miscellaneous documents. Case files are created during the length of a corporation's duration. The case file is generated when companies incorporate within Grand County and serve as evidence of ""due incorporation of the corporation [UCA 16-2]."" The series officially ended in 1961 when the state Division of Corporations was created. Articles of incorporation constitute a contract between the state and corporation\, between corporation and stockholders\, and between the stockholders and state. The articles of incorporation record the following: names of the incorporators and their places of residence\, the length of the corporation's duration\, the pursuit of business agreed upon\, amount of stock each shareholder receives\, descriptio,n of stock classes\, number and kind of corporate officers\, and the number of directors necessary to transact corporate business.",,Public,8 microfilm reels
15110,Duchesne County (Utah). County Clerk,Incorporation case files numerical index,1906-1961.,Numerical by case number.,Numerical listings to the articles of incorporation created by the Duchesne County Clerk to facilitate access to the Articles of Incorporation Case Files. The series contains the assigned case number and the full name of the corporation. The case number is assigned on the day the clerk files the documents thus allowing the inference of chronology.,,Public,1 microfilm reel
14856,Midway (Utah),Cemetery records,1959-1995.,"By document type, primarily alphabetical thereunder.","This series consists primarily of perpetual care agreements and lot ownership records for burial plots in the Midway Cemetery. Perpetual care agreements include the name of the individual making the payment\, the amount of the payment\, and the name of the deceased for whose grave the agreement covers. The lot ownership records include transfer records and deeds. The series also includes a limited amount of correspondence regarding cemetery policies.",,Public,1 microfilm reel
14945,Box Elder County (Utah). County Clerk,Incorporation records index,1900-1961.,Alphabetical by corporation name.,"This series is an alphabetical index to the Incorporation Case Files and Record Books for Box Elder County. The entries are alphabetical by corporation name. Each entry records the following: Name of corporation\, Instrument (i.e. oath\, articles\, amendment\, bond\, etc.)\, date of filing\, file number\, record book number\, and record book page number.",,Public,1 microfilm reel
14829,Board of Pardons and Parole,Hearing recordings,1963-,Chronological by date of hearing.,"These records support the agency's function to determine when and under what conditions persons under the jurisdiction of the Department of Corrections may be released upon parole\, pardoned\, ordered to pay restitution\, or have their sentences commuted or terminated (Utah Code 77-27-5)(2010)). These records document parole hearings wherein the conditions and actions above are determined. Information includes verbatim audio recordings and may include transcripts in death penalty cases (Utah Code 77-27-8(1)(2010)).",Permanent. Retain for 30 year(s) after separation,Private,45.60 cubic feet
15310,Carbon County (Utah). County Clerk,Articles of incorporation record books,1881-1961.,Chronological,"These volumes record copies of Articles of Incorporation filed with the Carbon County Clerk by newly organized corporations. The registers were kept as the official copy which was available for public use. The actual articles of incorporation record the following: names of the incorporators and their places of residence\, the length of the corporation's duration\, the pursuit of business agreed upon\, amount of stock each shareholder receives\, description of stock classes\, number and kind of corporate officers\, and the number of directors necessary to transact corporate business. Under current Utah law and the laws of the territorial legislature\, individuals desiring to incorporate\, were to file and record articles of incorporation,with their respective county clerk. These agreements specified the nature and place of business\, amount of stock to be issued\, terms for officers\, etc. The clerk in turn issued certificate of incorporation and recorded the final articles of incorporation in these record books. The series ended in 1961 when the registration of corporations became the sole responsibility of the Secretary of State.",,Public,5 microfilm reels
15645,Department of Agriculture and Food. Conservation Commission,Annual reports,1938-,Chronological.,"Documents created by the agency\, including pamphlets\, reports\, leaflets\, file manuals\, annual reports\, other published or processed documents\, and the last manuscript report\, if not published\, relating to management projects. The fiche have copies of the 1946 biennial report.",Permanent. Retain for 1 year(s),Public,1.35 cubic feet 1 microfilm reel
15370,Department of Human Services. Division of Services for People with Disabilities. Salt Lake City Office,Publications,1971-2004.,,"These are publications created by the agency and include reports\, leaflets\, pamphlets\, file manuals\, annual reports\, processed documents\, and the last manuscript report\, if not published\, relating to management projects.",,Public,1 microfilm reel
16831,Department of Environmental Quality. Division of Radiation Control,By-product license file,2015.,Alphabetical by license holder name,"This record documents organizations licensed by the federal government to produce\, transfer\, receive\, acquire\, own\, possess\, or use radioactive material yielded in the process of producing or utilizing special nuclear material. These files include Quality Assurance Program Approval for Radioactive Material Packages\, By-product Material License\, Radiation By-product Material Questionnaire\, correspondence\, and memoranda. Information includes the name and address of the licensee; license number and expiration date; type of by-product material licensed; chemical and/or physical form of the material; maximum amount of radioactivity the licensee may possess at any one time; authorized use of material; conditions of use; storage type to be,used; protective measures to be taken; disposal means necessary material; and approval date.",,,1 microfilm reel
16696,Committee on Executive Reorganization,Reports,1977-1985.,Chronological.,"These are the official committee reports outlining the recommendations for improvement of state government based on the findings of each study cycle. These reports include background data regarding state departments under study; statements of the organizational problems afflicting state departments\, and recommended organizational solutions for the state departments. The Archives has fiche for the following departments: Archives and Records Service\, Lieutenant Governor's Office\, Community and Economic Development\, State Health Agency\, Management of Natural Resources and Energy Functions. There are also a few fiche with newspaper clippings.",,Public,1 microfilm reel
16825,Department of Environmental Quality. Division of Radiation Control,Radiation control board administrative files,2015.,Chronological,"These records are used to draft and approve radiation control regulations and amendments by a committee / radiation control board (RCB) of members selected from the industrial\, medical\, and educational sectors of the community. Included in these records are resumes of the committee members\, routine requests for information\, correspondence\, letters of appointment; personal information such as: age\, date of birth\, birthplace\, current and past addresses\, educational level\, employer\, employment history\, grade average or class standing\, job position information (grade/step\, etc.)\, marital status\, membership in groups\, military service\, name\, name of kin\, number of children\, occupation\, occupational licenses\, references\, sex\, social security number\, and telephone number.",,Public,1 microfilm reel
16694,Commission on Economy and Efficiency Research,Research case files,1985-1986.,Alphabetical by subject.,"These are case files compiled and used by the commission in its study of state agencies to promote greater efficiency and effectiveness in the transaction of public business. These files include interview notes from state department and division heads\, briefing papers and outlines\, memoranda\, state agency organization charts\, computer data from employee surveys\, and preliminary analysis of surveys by department. Data elements include names of employees and employers; job position information (e.g. grade/step\, etc.); personality inventories; membership in groups; and salary information.",,Private,3.00 cubic feet
17458,Bingham Canyon (Utah),Justice of the Peace civil dockets,"1912-1914, 1939-1958.",,"This series consists of three volumes which document the civil proceedings before the Bingham Canyon Justice of the Peace. The series was maintained in order to document the history of actions before the J.P. court. The series shows the names of the plaintiff(s)\, complainant\, defendant(s)\, and justice of the peace; judicial precinct within which the proceedings took place; a transcript of the proceedings; judgment entered; and record of satisfaction of judgments.",,Public,1 microfilm reel
17421,Piute County (Utah). County Clerk,Articles of incorporation record books,1891-1961.,Chronological,"These volumes record copies of Articles of Incorporation filed with the Piute County Clerk by newly organized corporations. The registers were kept as the official copy which was available for public use. The actual articles of incorporation record the following: names of the incorporators and their places of residence\, the length of the corporation's duration\, the pursuit of business agreed upon\, amount of stock each shareholder receives\, description of stock classes\, number and kind of corporate officers\, and the number of directors necessary to transact corporate business. Reel #1 contains Commissioned Notary Publics from December 1903 to April 1948. Under current Utah law and the laws of the territorial legislature\, individuals desiring,to incorporate\, were to file and record articles of incorporation with their respective county clerk. These agreements specified the nature and place of business\, amount of stock to be issued\, terms for officers\, etc. The clerk in turn issued certificate of incorporation and recorded the final articles of incorporation in these record books. The series ended in 1961 when the Division of Corporations was created.",,Public,3 microfilm reels
17354,Bingham Canyon (Utah),Ordinance and resolution register,1932-1957.,,"This series contains the ordinances and resolutions passed by the Bingham Canyon Town Board (1932-1938) and City Council (1938-1957). These documents are pasted into a scrapbook which also includes proofs of publication. Publication of ordinances is required by state law [see Revised Statutes of Utah (1898)\, sec. 205; Compiled Laws of Utah (1907)\, sec. 205; Compiled Laws of Utah (1917)\, sec. 556; Utah Code (1933 and 1943)\, 15-6-12; Utah Code (1953)\, 10-6-12; Utah Code (1953\, as amended 1984)\, 10-3-711]. Included is the text of the ordinance or resolution\, date of passage\, names of board or council members voting in favor\, and certification of passage by the Town or City Clerk. Also included is certification by a local newspaper publisher of publication of the ordinance. Topics include regulation of traffic and parking\, budgets\, sanitation measures\, official salaries\, occupational licenses\, and other matters within the,jurisdiction of the municipal government.",,Public,1 microfilm reel
17439,Bingham Canyon (Utah),Budget case files,1955-1972.,Chronological by fiscal year for which the budget was prepared.,"These files contain the budget worksheets\, final budgets\, correspondence with the state auditor and county assessor\, and ordinances and resolutions to implement the city's budgets. The series was created to support the planning of public expenditures in Bingham Canyon and to document levels of expenditures for various departments and functions. Information includes line item amounts authorized to be spent\, expected revenues\, tax levies\, and related information.",,Public,1 microfilm reel
17409,Bingham Canyon (Utah),Cash books,1904-1956.,Chronological by date of entry. The three volumes were not filmed in order.,This series records the entries affecting the Cash Account of Bingham Canyon and was created to establishing control of the cities cash flow. Information includes dates and amounts of receipts and the account credited.,,Public,0.50 cubic foot 1 microfilm reel
17440,Bingham Canyon (Utah),Audit reports,"1916, 1931-1971.",Chronological by date of audit.,This series is composed of reports prepared by outside auditors and are prepared to assure the integrity of the city's accounting and financial systems. The reports include an evaluation of the effectiveness of the financial accounting and control procedures of the city and recommendations for improvement where necessary. Copies of balance sheets or income statements are frequently included in the reports.,,Public,1 microfilm reel
17441,Bingham Canyon (Utah),Financial statements,"1929-1931, 1955-1970.",Chronological by date of statement.,"This series is composed of balance sheets and income statements prepared for Bingham Canyon. The series was created to support effective financial administration. The financial statements reveal account balances and amounts expended and received by line item. When the financial statements have been published\, proof of publication is also included in the file.",,Public,1 microfilm reel
17530,Bingham Canyon (Utah),Recorder's official records,ca. 1921-1952.,Chronological by date of document.,"This series contains the surviving files of recorded documents from the City Recorder's office. Documents include wills\, contracts\, affidavits\, and other documents which were filed with the City Recorder. The documents are maintained in order to establish a record of their existence. Filing the documents in the recorder's office could serve as a ""back-up"" in the event private individuals lost their own copies of important documents.",,Public,1 microfilm reel
17504,San Juan County (Utah). County Clerk,Incorporation case files,1886-1961.,"Arranged by case file number, thereunder by date filed","Incorporation Case Files contain at a minimum the original articles of incorporation and any subsequent amendments to corporations. Some files contain notices to pay licensing fees and taxes\, oaths of office for corporate officers\, annual reports\, correspondence\, or other miscellaneous documents. Case files are created during the length of a corporation's duration. The case file is generated when companies incorporate within San Juan County and serve as evidence of""due incorporation of the corporation [UCA 16-2]."" Articles of incorporation constitute a contract between the state and the corporation\, between corporation and stockholders\, and between,the stockholders and state. The articles of incorporation record the following: names of the incorporators and their places of residence\, the length of the corporation's duration\, the pursuit of business agreed upon\, amount of stock each shareholder receives\, description of stock classes\, number and kind of corporate officers\, and the number of directors necessary to transact corporate business. This series ended in 1961 when the state became solely responsible for registering corporations.",,Public,5 microfilm reels
17544,Sevier County (Utah). County Clerk,Articles of incorporation record books,1873-1948.,Chronological by date filed,"These volumes record copies of Articles of Incorporation filed with the Sevier County Clerk by newly organized corporations. The record books were kept as the official copy available for public use. The actual articles of incorporation record the following: names of the incorporators and their places of residence\, the length of the corporation's duration\, the pursuit of business agreed upon\, amount of stock each shareholder receives\, description of stock classes\, number and kind of corporate officers\, and the number of directors necessary to transact corporate business. Under current Utah law and the laws of the territorial legislature\, individuals desiring to incorporate\, were to file and record articles of incorporation,with their respective county clerk. These agreements specified the nature and place of business\, amount of stock to be issued\, terms for officers\, etc. The clerk in turn issued a certificate of incorporation and recorded the final articles of incorporation in these record books. The series ended in 1961 when the Division of Corporations was created.",,Public,3 microfilm reels
17529,State Historical Society,Military records section correspondence,1949-1965.,By type of correspondence.,"Correspondence by Robert Inscore (graves registrar and later chief of the military records section of the Historical Society archives). The correspondence is with individuals\, other states\, and the federal government regarding service information and the placement of\, or application to place\, a marker on the deceased veteran's grave.",,Public,13 microfilm reels
17499,MX Coordination Office,MX environmental technical reports,1980.,Numerical by environmental technical report number.,"This series contains Environmental Technical Reports published by Henningson\, Durham\, and Richardson (HDR Sciences)\, Santa Barbara\, California. They were created for the United States Air Force Ballistic Missile Office\, Norton Air Force Base\, California. They were used to assess the environmental impact of the proposed MX Missile System in potential deployment areas. They were used in Utah by the MX Coordination Office to plan for the MX Missile System and to study the possible impacts related to its construction. The reports are extremely detailed and contain analyses performed for different deployment scenarios. The series includes reports on both Designated Deployment Areas (DDAs) for the MX Missile System for Nevada/Utah and Texas/New Mexico\, as well as reports on each county that would likely be affected by construction of the MX Missile System in Utah and Nevada. The reports contain information on the socioeconomic impacts of construction of the missile system. Reports are,included for Eureka\, Clark\, Lincoln\, Nye\, and White Pine Counties in Nevada and for Salt Lake/Utah\, Washington\, Millard\, Beaver\, Iron\, and Juab Counties in Utah. There are also reports on a number of areas of concern\, including Atmospheric Resources\, Vegetation\, Wildlife\, Aquatic Habitats and Biota\, Protected Species\, Natural Areas\, Traffic\, Land Use\, Geology and Mining\, Water Resources\, Cultural Resources\, Energy\, Cement\, Steel\, Economic Model\, Social Model\, Public Finance Model\, Indirect Effects\, Construction\, Noise\, and SRM (Systematic Ranking Methodology). In addition there are reports on operating base locations at Milford\, Ely\, Coyote\, Beryl\, Delta\, Clovis\, and Dalhart.",,Public,1.35 cubic feet
17543,Sevier County (Utah). County Clerk,Incorporation index,1873-1961.,Alphabetical by corporation name,"This is an alphabetical index of companies incorporated to do business in Sevier County and was created by the Sevier County Clerk to facilitate access to the Incorporation Case Files and Articles of Incorporation Record Books. The index provides the case file number\, company name\, record book\, page number and amendments with the corresponding record book and page number.",,Public,1 microfilm reel
17728,School and Institutional Trust Lands Administration,MX missile project records,1979-1981.,No discernible arrangement present.,,,Public,7.90 cubic feet
17779,Juab County (Utah). County Clerk,Incorporation document index,1917-1961.,Numerical,"This is an index of incorporation related documents filed with the Juab County Clerk. The series provides the name of corporation\, the number assigned\, and the list of documents pertaining to each business. The documents referenced include Articles of Incorporation\, incorporation bonds\, amendments to the Articles of Incorporation\, notices\, oaths of office\, clerk's certificates\, and annual reports.",Retain permanently,Public,1 microfilm reel
17700,Utah Technical College at Provo,Scrapbooks,1944-1969.,Generally chronological by year.,This series contains scrapbooks compiled to document issues and events related to the Vocational School.,,Public,
17778,Juab County (Utah). County Clerk,Incorporation assumed name index,1917-1961.,Chronological,This is an index of companies using assumed names incorporated to do business in Juab County and was created by the Juab County Clerk to facilitate access to the Articles of Incorporation Record Books. The series provides the name of the corporation and the name of the corporation owner.,Retain permanently,Public,1 microfilm reel
18079,Supreme Court,Abstracts and briefs (typed),1885-1948.,Numerical by case number.,"This series contains the original abstracts and briefs filed by attorneys arguing cases before the Utah Supreme Court. Abstracts generally are summaries or excerpts from the records of the lower court which originally heard a case. Briefs are written arguments of the attorneys and generally will include citations to the legal authorities (laws\, previous court decisions\, etc.) on which the attorney is basing his argument.",,Public,14.00 cubic feet
18098,Industrial Commission,General safety orders booklets,1945-1969.,Chronological,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",,Public,2 microfilm reels
18101,Duchesne County (Utah). County Recorder,Mining notices of location,1882-,Chronological by date filed,"Mining records\, which constitute a legal record\, are kept for the purpose of monitoring and registering mining claims and operations. This series contains notices of location which provide the name of the claim\, locators\, location\, legal description and the mining district.",Retain permanently,Public,9 microfilm reels
18127,Lucin Mining District (Utah). Recorder,Mining records index,1869-1893.,Alphabetical,"This is an alphabetical index created by the Lucin Mining District Recorder to facilitate access to the mining records. The mining records indexes are arranged alphabetically by the name of the mining claims and locators of the mining claims. Mining records and their corresponding indexes\, which constitute a legal record\, are kept for the purpose of monitoring and registering mining claims and operations. The Lucin Mining District Recorder recorded mining operations in Box Elder County\, Utah and Elko County\, Nevada.",,Public,2 microfilm reels
18065,Youth Development Center,Publications,1946-1981.,Chronological,"This series contains documents created by the agency\, including pamphlets\, reports\, leaflets\, file manuals\, and other published or processed documents. These records include information on administration\, legal matters\, fiscal and financial operations\, facilities\, curriculum\, education\, rehabilitation\, food services\, agency activities\, agency staff\, and all other activities of the Youth Development Center (State Industrial School). This series consists primarily of isolated publications not part of a more specific series.",,Public,1.00 cubic foot 1 microfilm reel
18090,Virgin (Utah),Cemetery records,1861-2019,"Alphabetical by block number, thereunder numerical by plot number","These books or files contain the exact location of all persons buried in the cemetery. They include plot\, lot\, grave location\, and lot ownership record.",Retain permanently,Public,0.20 cubic foot
18097,Labor Commission,Biennial reports,1917-,Chronological,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",,Public,2.00 cubic feet 7 microfilm reels
18126,Lucin Mining District (Utah). Recorder,Mining records,1869-1896.,Chronological by date filed,"Mining records contain at a minimum notices of location which provide the name of the claim\, locators\, location\, legal description and the mining district; proof of labor registers which record the work performed at each mine annually by each worker; deeds and mortgages which record information affecting the title to the mining property; and mining abstracts which contain the history of property ownership. Other mining records may also consist of district by-laws and amendments\, annual meeting minutes\, district officer election results\, and merchandise bills. Mining records\, which constitute a legal record\, are kept for the purpose of monitoring and registering mining claims and operations. The Lucin Mining District Recorder recorded mining operations in Box Elder County\, Utah and Elko County\, Nevada.,Until the law changed in 1897\, mining districts in Utah had the option of electing their own mining district recorder. Many of the large mining districts\, including the Lucin Mining District\, chose to elect their own recorders while claims and other records within smaller mining districts or in unorganized areas were filed with the county recorder. Although the mining district elected its own recorder\, mining operations within in the mining district were also recorded with the county recorder during this time. The district recorder was created in 1869 and ended in 1897 when the law changed and the county recorder assumed sole responsibility for mining records (Laws of Utah\, 1897\, Chapter 36).",,Public,4 microfilm reels
18172,Cache County (Utah). Clerk of the County Court,Merchant's license record,1884-1895.,Chronological.,This volume records the payment of a fee required to license a business within the city. Each entry records the date and the amount paid to the county.,,Public,0.20 cubic foot
18133,Box Elder County (Utah). County Recorder,Mining notices of location,1907-1950.,Chronological by date filed,"Mining records\, which constitute a legal record\, are kept for the purpose of monitoring and registering mining claims and operations. This series contains notices of location which provide the name of the claim\, locators\, location\, legal description and the mining district.",,Public,9 microfilm reels
18131,Rosebud Mining District (Utah). Recorder,Mining records,1872-1896.,Chronological by date filed,"Mining records contain notices of location which provide the name of the claim\, locators\, location\, legal description and the mining district; proof of labor registers which record the work performed at each mine annually by each worker; deeds which record information affecting the title to the mining property; district by-laws and amendments; annual meeting minutes; and district officer election results. Mining records\, which constitute a legal record\, are kept for the purpose of monitoring and registering mining claims and operations. The Rosebud Mining District Recorder recorded mining operations in Box Elder County\, Utah.,Until the law changed in 1897\, mining districts in Utah had the option of electing their own mining district recorder. Many of the large mining districts\, including the Rosebud Mining District\, chose to elect their own recorders while claims and other records within smaller mining districts or in unorganized areas were filed with the county recorder. Although the mining district elected its own recorder\, mining operations within in the mining district were also recorded with the county recorder during this time. The district recorder was created in 1872 and ended in 1897 when the law changed and the county recorder assumed sole responsibility for mining records (Laws of Utah\, 1897\, Chapter 36).",,Public,2 microfilm reels
18130,Willard Mining District (Utah). Recorder,Mining records,1870-1897.,Chronological by date filed,"Mining records contain notices of location which provide the name of the claim\, locators\, location\, legal description and the mining district; proof of labor registers which record the work performed at each mine annually by each worker; and deeds which record information affecting the title to the mining property. Mining records\, which constitute a legal record\, are kept for the purpose of monitoring and registering mining claims and operations. The Willard Mining District Recorder recorded mining operations in Box Elder County\, Utah.,Until the law changed in 1897\, mining districts in Utah had the option of electing their own mining district recorder. Many of the large mining districts\, including the Willard Mining District\, chose to elect their own recorders while claims and other records within smaller mining districts or in unorganized areas were filed with the county recorder. Although the mining district elected its own recorder\, mining operations within in the mining district were also recorded with the county recorder during this time. The district recorder ended by 1897 when the law changed and the county recorder assumed sole responsibility for mining records (Laws of Utah\, 1897\, Chapter 36).",,Public,3 microfilm reels
18132,Ashbrook Mining District (Utah). Recorder,Mining records,1874-1881.,Chronological by date filed,"Mining records contain notices of location which provide the name of the claim\, locators\, location\, legal description and the mining district; district by-laws; annual meeting minutes; and district officer election results. Mining records\, which constitute a legal record\, are kept for the purpose of monitoring and registering mining claims and operations. The Ashbrook Mining District Recorder recorded mining operations in Box Elder County\, Utah.,Until the law changed in 1897\, mining districts in Utah had the option of electing their own mining district recorder. Many of the large mining districts\, including the Ashbrook Mining District\, chose to elect their own recorders while claims and other records within smaller mining districts or in unorganized areas were filed with the county recorder. Although the mining district elected its own recorder\, mining operations within in the mining district were also recorded with the county recorder during this time. The district recorder was created in 1874 and ended in 1897 when the law changed and the county recorder assumed sole responsibility for mining records (Laws of Utah\, 1897\, Chapter 36).",,Public,1 microfilm reel
18138,Heber Light and Power Company (Utah),Billing register,1909-1911,Chronological by date of service installation.,"This register is an itemized list of customer accounts. It includes name of customer\, service address\, meter reading\, water usage\, water and other charges\, payments\, adjustments\, prior balance due\, and current balance due. The register is used for reference purposes.",Retain for 3 year(s),Public,0.50 cubic foot
18171,Cache County (Utah). Clerk of the County Court,Day Books,1873-1888.,Chronological,"Day books record the following information: Names of parties transacting business with the county\, amounts of transactions\, type of service or product sold to the County.",,Public,0.35 cubic foot
19090,Court of Appeals,Law and motion case files,1986-,Numerical by case number.,"Law and Motion files include docketing statements\, written motions\, proposed orders\, stipulations\, and similar documents. Docketing statements are summary statements of the facts and issues of the appeal. Written motions are requests for the Court to issue a proposed order\, grant leave for deviations from normal procedure\, or to make any other requests of the Court pertaining to the case at hand. Stipulations are statements of agreement between the parties to a case pertaining to the facts or agreements on settlement.",Permanent. Retain for 3 year(s),Public,1158. cubic feet
19161,Governor Matheson,Natural resources working files,1964-1984.,"Alphabetical by subject, thereunder alphabetical by subject or document type, thereunder chronological by date.","This series contains numerous types of records (including correspondence\, memoranda\, notes\, policy statements\, speeches\, testimonies\, proposals\, and reports) generated and received by the Governor's office that reflect the development of Utah policy on the management and use of Utah's land and natural resources from 1977 to 1984. This time-period in Utah's history was marked by increased contention between Utah citizens\, and local\, state\, and federal entities regarding the ownership\, management\, and use of Utah's natural resources; the records in this series reflect the role of the Governor and his staff as those responsible for the acknowledgment\, and possible incorporation\, of constituent and governmental concerns in policy-making in this area. Three major issues represented in this series are the Sagebrush Rebellion\, Project BOLD\, and the Central Utah Project.",,Public,20.00 cubic feet 45 microfilm reels
19268,Governor Matheson,State correspondence,1976-1983.,"Alphabetical by state name, thereunder chronological by date.","This series contains correspondence created by Governor Matheson's office and the offices of governors outside of Utah\, as these offices worked to develop similar state policies and coordinate interstate policies. Issues addressed within these materials include energy conservation and development\, water pollution\, water management\, policy toward American Indians\, coal exports\, unemployment\, and welfare.",,Public,2.00 cubic feet 4 microfilm reels
19269,Governor Matheson,County records,1976-1983.,"Alphabetical by document type or topic, thereunder alphabetical by county or association name, thereunder chronological by date.","This series contains correspondence\, ""county profiles\,"" newspaper clippings\, and other information generated by county governments\, the Governor's office\, and others regarding issues of concern to those counties and the development of policies to address those concerns. This series also includes schedules and other related materials generated by Governor Matheson's office regarding trips that Matheson made during his administrations to counties throughout Utah. Also contained in this series are records from representatives of various governments of cities and towns\, filed with records from the appropriate county. Issues of concern to local and county government representatives include water management\, economic development\, employment rates and job training\, highways and transportation\, energy development\, power plant sitings\, wilderness designations\, housing\, health facilities\, and the floods and mudslides that several Utah counties experienced in 1983.,Records created by agency administration to document the research\, creation and application of agency programs\, policies and procedures. May include correspondence\, policy and program case files\, and executive files documenting leadership roles and decision making processes.",,Public,3.00 cubic feet 5 microfilm reels
19071,Department of Transportation. Location Section,Aerial photographs,1939-1979.,Numerical by highway project number with unnumbered materials at the end.,"The Department of Transportation\, Location and Environmental Studies Section took sets of aerial photographs in conjunction with the construction of various highway projects throughout the state. These 8x10 black and white photographs document roadway sites and environmental conditions.",,Public,33.50 cubic feet
19063,Salt Lake County (Utah). County Clerk,Birth register index,1904-1905.,Alphabetical by surname with reference page numbers for Book B.,"This record contains surname\, given name and page number in reference to Book B of series 3922.",,Public,1 microfilm reel
19076,Salt Lake County (Utah). County Collector,Property tax collections register,1875-1879.,"Geographically by ward, thereunder alphabetically by first letter of the individual's surname.","Property tax collections made in 1880 or later for amounts assessed in 1875 through 1879 are recorded in this register. Using an abstract roll book\, the collector entered the individual's name; ward number or name; amount of tax assessed for each year from 1875 to 1879\, inclusive; amount paid; date paid; and name of payer\, sometimes with remarks. Not all assessments made in those years are recorded in this register. Apparently these are just for collections on past due accounts.",,Public,1 microfilm reel
19077,Governor Matheson,Appointment books,1977-1984.,Chronological by date.,"This series contains a daily record of appointments that were scheduled with Governor Matheson. Appointments were kept to give order to Matheson's obligations. The Governor routinely met with representatives of various state agencies and other individuals; he frequently traveled to conferences to meet with other governors\, and he often traveled to Washington\, D.C.\, to meet with federal officials. Within each appointment book\, each day is divided into half-hour blocks. Entries include information on whom the Governor was meeting\, where\, when\, and the intended discussion topic for the meeting.",,Public,1.00 cubic foot 3 microfilm reels
21815,Lieutenant Governor,Election research compilations,1958-1976.,Chronological by year generated,"These are lists of election results compiled at the request of researchers of the political process for the state of Utah and the United States. The information contained in the lists depends on the type of information requested. Some lists contain the candidates for executive offices and the United States Senators and Congressmen\, and the number of votes they received over several decades. Other lists may contain the election results from the state legislative races. Territorial elections may be included along with those of the statehood period.",,Public,0.20 cubic foot
21853,Corinne (Utah),City map,undated,none,"This series has maps of the city of Corinne\, Box Elder County\, Utah.",Permanent. Retain until administrative need ends,Public,1 microfilm reel
21854,Department of Transportation. Office of Planning and Programming,Mileage by systems reports,1967-2013.,Chronological,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",,Public,1 microfilm reel
21860,Department of Transportation,Annual plan reports,1967-1979.,Chronological,"This series contains reports which provide information about activities of the previous year. The reports contain information pertaining to highway management\, administrative and support functions\, legislation\, resource management\, right of way acquisition\, public relations and planning and programming.",,Public,1.00 cubic foot
21863,Department of Transportation,Interstate highway reports,1956-,Chronological by date.,"This series includes reports about the interstate highway system in the state. The reports contain information pertaining to design\, location studies\, travel\, development plans\, contract reports\, cost estimate and drawings.",Permanent. Retain until administrative need ends,Public,1 microfilm reel
21852,Corinne (Utah),Sexton's records,1893-1918.,Chronological by date.,"This series documents burials in the cemetery in the form of a ledger. Columns include the name of sexton\, name of deceased\, date of birth\, place of birth\, names of father and mother\, a column entitled ""religion\, habits\, and reputation in community\,"" marital status\, date of death\, place of death\, cause of death\, physician or nurse in attendance\, location of grave\, kind of casket\, construction of vault\, complexion\, physical deformities or scars\, occupation\, date of inquest\, and name of coroner.",,Public,2 microfilm reels
21855,Department of Transportation. Engineering & Operations. Operations. Traffic & Safety,Annual reports,1975-,Chronological,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",Permanent. Retain for 15 year(s),Public,1.00 cubic foot
21861,Road Commission. Department of Highways,Directories,1962-1972.,Chronological by date.,"The directories contain employee names\, job titles\, telephone numbers\, and job location.",,Public,0.20 cubic foot
21018,District Court (First District),Plaintiff index,1878-1890.,Alphabetical by the initial letter of the surname or corporate name of the plaintiff.,"The territorial plaintiff index records the names of plaintiffs and defendants involved in court actions and provides assigned case numbers\, facilitating clerical management of and access to the civil case files. Carrying the imprint ""General Index of Actions\, Third Judicial District Court\, Ogden\, Utah Territory"" on the spine\, this volume began as an index to cases heard at the Weber County seat. Case numbers 1-47 were assigned. The same volume continued to be used after Weber County was transferred into the First Judicial district in 1880. A new numbering system was instituted for cases 1-2\,427\, starting over with case 1. Information about most cases is limited to the name of the plaintiff\, the name of the defendant\, and the case file number. Civil cases span the entire period (1878-1890) while criminal cases were included in this series until June 1889\, when a separate filing arrangement for criminal case files was implemented. The district court is restricted to adjudication of,actions involving real property located within the judicial district\, those in which the defendant resides in the judicial district\, and those involving incidents occurring in the judicial district.",Permanent. Retain until administrative need ends,Public,0.50 cubic foot 1 microfilm reel
21103,Department of Transportation. Engineering & Operations. Operations. Traffic & Safety,Traffic studies,1961-,Numerical,"This series contains reports pertaining to traffic studies. The reports include speed zoning\, speed studies\, traffic studies of specific highways\, speed limit regulations\, and traffic signal warrant studies.",Permanent. Retain for 10 year(s),Public,
21859,Dept. of Transportation. Office of Policy and Systems Planning,Annual program reports,1970-1978.,Chronological.,"These reports provide an overview of all Federal-aid highway programs throughout the state. The reports contain information pertaining to interstate highway and resurface programs\, state primary and secondary highways\, county highways\, urban highway systems and safety programs.",,Public,
21862,Department of Transportation,Publications,1974-,Chronological,"Documents created by the agency\, including pamphlets\, reports\, leaflets\, file manuals\, and other published or processed documents. These records include administrative\, legal\, and fiscal information; facilities; legislative action; and all other activities of the Department of Transportation. Consists primarily of isolated publications not part of a more specific series.",Permanent. Retain until administrative need ends,Public,1 microfilm reel
21880,Sanpete County (Utah). County Court,Land claims,1892-1894.,Chronological,"Includes claims for school lands\, land transfers\, and other land claims.",,Public,1 microfilm reel
21882,Sanpete County (Utah). Clerk of the County Court,Elections register,1852-1896.,Chronological,List of persons elected to office within the county and the time spans of their office.,,Public,1 microfilm reel
21878,Sanpete County (Utah). County Clerk,Bull register,1914-1924.,Chronological,"This volume is a register of certificates issued for purebred bulls ranged within the county. By law\, only purebred bulls of some ""recognized breed of beef cattle"" could be ranged on public lands in Utah (see Laws of Utah\, 1915\, chapter 52). Until amended by the state legislature in 1945 (Laws of Utah 1945\, chapter 3)\, the law required county clerks to register certificates from breeding associations for purebreed bulls ranged within their county. OBSOLETE RECORD",,Public,1 microfilm reel
21883,Washington County (Utah). County Recorder,Land sale record book,1898-1923.,Chronological,Records of land sales occurring in the county.,,Public,1 microfilm reel
21879,Sanpete County (Utah). County Treasurer,Tax list,1865.,By precinct,List of taxpayers and amounts assessed both for the county and for the territory.,,Public,1 microfilm reel
21876,Iron County (Utah). County Commission,Claims,1852-1859.,Chronological,Claims presented to the County Court.,,Public,1 microfilm reel
21874,Millard County (Utah). Probate Court,Land deeds and transfers record book,1854-1866.,Chronological.,One book detailing the assignment of land in Fillmore.,,Public,1 microfilm reel
21934,Conservation Commission,Minutes,1909-1911.,Chronological by date of meeting.,"This series documents the decision making and events of the Conservation Commission. The minutes include information such as the names of those present at the meetings; time\, date and location of meetings; lists of expenditures; appointed delegates for related conferences; and a break down of duties for the preparation of reports. Topics include approval and payment of bills\, and the needed endeavors and reports for the making of a resource map.",,Public,0.20 cubic foot
21885,Manti (Utah). Justice of the Peace,Justice dockets,1873-1937.,Chronological by date.,"These volumes were used to record individual criminal cases heard by the Manti City Justice of the Peace Court. Recorded information includes the names of the parties involved\, the charge\, the dates warrants were issued\, the defendant's plea\, the judgment with amount of fine and/or incarceration\, and court costs.",,Public,1 microfilm reel
21899,Road Commission. Department of Highways,Correspondence,1965-1974.,,"This series contains correspondence to and from Edward D. Kennelly\, resident engineer.",,Public,1 microfilm reel
21911,Governor Maw,Defense agencies correspondence,1941-1947.,"Chronological by year, thereunder alphabetical by subject.","This series includes incoming and outgoing correspondence from Governor Maw's office to national and state chapters of defense councils and other related agencies. Documents deal with state and national defense issues as well as preparedness concerns. Also present are documents relating to the American war effort in World War II\, and the effect of the war on different facets of Utah's society.",,Public,2.00 cubic feet 7 microfilm reels
21977,Governor Wells,Newspapers,"1898, 1899, 1924.","Alphabetical by newspaper name. However, filming was done out of order with Freedom preceding American Soldier.","This series contains four newspapers. It holds two ""Republican Plates""\, furnished by the Republican Committee; the first American paper in Manila\, Philippines\, ""The American Soldier"" (1898); and a clipping from ""Freedom"" (1899)\, also from Manila\, honoring the dead of the Eighth Army corps who served in the Spanish-American War. Governor Mabey enlisted as a private in the Utah National Guard at the outbreak of the Spanish-American War and was later cited for gallantry. These newspapers document his obvious interest in the war and the happenings of the Republican Party.",,Public,1 microfilm reel
21946,Secretary of State,Incorporation document cards (numerical),1871-1932.,Numerical by case file number,"This series contains document cards arranged in case number order for companies incorporated to do business in the State of Utah and was created by the Secretary of State to facilitate access to the Incorporation Case Files. The series provides corporation name\, corporation case file number\, original filing date\, amount of capital stock\, where incorporated\, principal place of business\, amendments\, and dissolution.",,Public,7 microfilm reels
21984,State Planning Board,National Resources Board bulletins,1934-1940.,"Alphabetically by report, thereunder chronological.","The National Resources Board\, formerly the National Planning Board\, directed the state planning boards. The board sent bulletins and memoranda to all state planning boards\, and they created reports that compared the different state plans and public works projects. The series includes bulletins and related correspondence 1934-1940\, a report on the future of state planning\, an interim report for 1936\, pamphlets\, a report which compares the drainage basin areas of the state\, and a review of activities and progress for 1935.",,Public,1.35 cubic feet 1 microfilm reel
21962,Governor (2021- : Cox),Coal shortage investigation records,1917.,Alphabetical by document type.,"This series contains records involving investigations into a coal shortage in Utah. The Attorney General held a hearing to see if there was an immediate remedy or if the shortage merited a legislative remedy; a copy of that hearing transcript is included. Also included is a copy of the hearing transcript for a hearing held by a joint legislative committee and copies of the subpoena issued by the legislative committee to those asked to testify at the hearing. In 1917 a Legislative Committee investigated the reasons for the coal shortage in the state of Utah. Various mine owners blamed the shortage on what they considered injustices committed by the railroads\, and both the mine owners and railroads claimed they lacked sufficient rail cars to transport enough coal for the citizens of Utah. This record was created to determine why there was a coal shortage in Utah. Governor Bamberger owned railroads and mines; therefore\, he held interests in the subject on many levels.",,Public,0.20 cubic foot 1 microfilm reel
21963,Governor Mabey,Correspondence,1920-1925.,"Alphabetical by subject, thereunder chronological.","This series contains the correspondence of Governor Mabey on a variety of topics\, including the Arrowhead trail\, the Wendover Cutoff\, an abduction case\, prohibition\, and soldier land settlement. It also contains correspondence within the Republican Party addressing speaking and campaigning commitments. Some general correspondence from constituents and other governmental officials is also part of this series. These records are a documentation of Governor Mabey and the State's involvement in events and occurrences during his term in office.",,Public,0.25 cubic foot 1 microfilm reel
21976,Governor Mabey,Reports,1920-1924.,Alphabetical by subject.,"This series contains various reports from State agencies. It holds numerous budget reports; a biennial report for the Utah State Historical Society; statistics of various agencies; and a report on the Dixie Project\, a proposed irrigation project in southern Utah. These reports document the financial needs and happenings of various State agencies during Governor Mabey's term in office.",,Public,0.20 cubic foot 1 microfilm reel
21961,Governor (2021- : Cox),Mammoth dam failure records,1917.,Alphabetical by document type.,"This series contains correspondence\, photographs\, maps and newspaper articles\, and the State Engineer's report to the Governor about the cause and effects of the dam failure. The Mammoth dam was situated twelve miles east of Fairview\, Utah and was owned by the Price River Irrigation Company. On 24\, June of 1917 the dam broke and the reservoir emptied.",,Public,0.20 cubic foot 1 microfilm reel
21973,State Planning Board,Administrative reference reports,1935-1940.,"This series is arranged by agency, thereunder alphabetically.",These reference reports were created by or for the Utah State Planning Board and function as preliminary inventories of the agency's work. Included is an organizational chart from the National Planning Agency; bibliographies and list of documents used in research; histories of the origin and mission of the board; an index of maps created by the agency; a comprehensive list of reports and corresponding maps; review of completed reports until 1936; a list of the contents of the agency library in 1936; and a copy of the act that created the State Planning Board.,,Public,1 microfilm reel
21979,State Planning Board,Administrative speeches and press releases,1934-1939.,,"The State Planning Board worked with the press to inform the public about problems and programs of the state. The board also collected press releases and radio scripts that were pertinent to their studies. This series contains newspaper clippings\, news releases\, public speeches\, and radio addresses. Included is information about the state's mining programs\, national planning conferences\, land use planning\, soil conservation\, reclamation\, Bear River bird refuge\, public health\, National Park Service\, farm tenancy\, and recreation.",,Public,1 microfilm reel
21992,State Planning Board,Advisory commission on prison removal correspondence,1938-1941.,"Alphabetical by subject, thereunder chronological.","The Planning Board\, through State Advisory Commission secretary and planning board director\, Sumner Margetts\, worked to select\, acquire\, and develop the site for the new State Prison. The prison at Sugarhouse was to be relocated and the new site was to be chosen by the committee. This series contains the correspondence received and sent by the commission and covers such subjects as construction\, law enforcement\, notices of meetings\, options granted to the commission to purchase land\, proposed projects\, the point-of-the-mountain site\, and the Sugarhouse site.",,Public,1 microfilm reel
21997,Office of the State Auditor,Administrative correspondence,1970-1982.,Chronological.,"Includes laws\, special projects\, investigations\, state agencies\, travel authorizations\, purchase requisitions\, admin. bulletins\, receipts\, bonds\, and contracts.",,Public,1 microfilm reel
21991,State Planning Board,Advisory commission on prison removal records,1938-1939.,Alphabetical by document type.,"The Planning Board\, through Advisory Commission secretary and planning board director\, Sumner Margetts\, worked to select\, acquire\, and develop the site for the new State Prison. The prison at Sugarhouse was to be relocated and the new site was to be chosen by the committee. Reports were made of problems pertaining to the disposition of land in the Sugarhouse site and the marketability of the area. The commission studied such items as land ownership\, water supply\, quality of soil\, and obtaining rights-of-way. This series contains petitions for consideration by landowners willing to sell their lands; maps of the areas under consideration; some photos of the areas; reports on prison conditions; reports detailing the decisions surrounding the,choice of the point-of-the-mountain site; a report on the necessity to move the Sugarhouse prison to a new site; and studies of prison labor problems.",,Public,1.00 cubic foot 2 microfilm reels
21987,State Planning Board,Industrial trends studies,1919-1940.,Alphabetical by study.,"Under the direction of the State Planning Board and with the assistance of the Works Progress Administration\, a statistical survey of industustrial trends was made for eleven western states. The purpose of this survey was to collect the basic materials necessary to make a comparison of Utah's industrial position in the economy of the region with that of the other states and to compare the trends in industrial growth. This study was valuable in determining factors responsible in part for the population movements within the region\, net migration from the state\, and other problems of interest. Included are basic compilations for agriculture\, livestock\, manufacturing\, and minerals. Following those is a tabulation of the total study. They made a special report on Carbon County which records population\, employment\, agriculture\, mining\, manufacturing\, education\, and other public resources. There are also,studies on domestic and foreign corporations\, percentages of forest land in the state\, and mortgages in Utah.",,Public,1.00 cubic foot 1 microfilm reel
21988,State Planning Board,Utah promotional publications,1912-1935.,Alphabetical by title of publication.,"These publications were used as tourist reference material. People from out-of-town often wrote to the planning board for information about interesting places to visit while vacationing in Utah. The series includes photos of Utah scenery; a pamphlet: ""Salt Lake City\, 7 Wonderful one-day trips in and around Salt Lake City and Utah;"" excerpts from ""Utah the Unique;"" a pamphlet entitled\, ""Wealth of the Uintah Basin;"" a pamphlet entitled\, ""Utah- The Rainbow land;"" and a book describing a planned railway journey from Grand River\, Colorado to Salt Lake City\, Utah with many photos of Utah scenery.",,Public,0.20 cubic foot
21986,State Planning Board,Community Improvement Appraisal Committee reports,1938.,"Alphabetically by document type, thereunder chronological and alphabetical.","The Community Improvement Appraisal Committee\, originally under the jurisdiction of the planning board\, came under the joint direction of the board and the Public Works Administration. Sumner Margetts\, the acting chairman of the Utah State Planning Board\, was one of its members. The committee's purpose was to evaluate the effectiveness of federal relief programs throughout the state. Concerned that federal aid might be detrimental to morale or public enterprise\, the committee generated statistics and requested reports from sources outside of the Works Progress Administration (WPA) or the Public Works Administration (PWA). These records include the committee minutes\, reports created by the committee\, reports received from individual municipalities and countries\, and correspondence.",,Public,1.00 cubic foot 1 microfilm reel
21985,State Planning Board,Financial data,1932-1941.,Alphabetically by subject.,The State Planning Board maintained financial records of projects and pertinent agency budgets for expenditure purposes. This series contains records for the aeronautics commission; Federal Emergency Relief Administration in Utah; Resettlement Administration; State Planning Board expenditures; county financial statements from newspaper clippings; and Works Progress Administration allotments and financial statements.,,Public,1.00 cubic foot 1 microfilm reel
22029,State Planning Board,Library reports,1935-1936.,Alphabetical by title of report.,"In their pursuit of education improvements\, the State Planning Board gathered information on public libraries in the state. Included in this series is a financial report of tax supported libraries; a report on the modern library system in the state; recommendations to correct conditions in the public libraries; a University of Utah library survey of theses; and a report about the conditions of libraries in the state.",,Public,1.00 cubic foot 1 microfilm reel
22009,State Planning Board,Industrial resources,1910-1940.,Alphabetical by title of report.,"The State Planning Board gathered studies of industrial resources\, raw materials\, employment\, payroll\, labor\, manufacturing\, economics\, and transportation rates to supply both the private and public interests with information on possible sites for location of industry and for development programs to increase industry. Reports on the following subjects are included in this series: beet sugar industry\, cheese making\, tanning hides\, salt production\, wine production\, honey production\, commodities\, in general\, cooperative marketing\, cost of living and wage\, economic activities\, and resources\, income and debt\, labor groups\, livestock\, payroll\, commercial trade\, land leases\, real estate\, trade restrictions\, industrial movements\, worker's compensation\, railroad freight weights\, and man hour reduction.",,Public,2.35 cubic feet 2 microfilm reels
22003,Governor Bangerter,First lady's subject files,1984-1989.,"Alphabetical by topic, thereunder chronological. Attachments may appear with earlier or later dated materials.","These subject files were created by the governor's wife\, Colleen Bangerter\, and her administrative assistant\, Judy Schiffman\, as they worked out of their office in the Governor's mansion. As the governor's wife\, Colleen Bangerter was a sought-after speaker and board member. She was responsible for many of the social aspects of the administration. She also was active in community projects and sometimes served on gubernatorial task forces. This series documents her involvement as well as that of her staff and affiliated groups. The records include background files\, conference programs and reports\, along with some correspondence and speeches given by Mrs. Bangerter. Popular topics include substance abuse\, children and family issues\, and Republican and governors associations.",,Public,2.00 cubic feet 4 microfilm reels
22027,State Planning Board,Parks and recreation correspondence,1929-1941.,"Alphabetical by type of correspondence, thereunder alphabetical by subject, and thereunder chronological.","The State Planning Board gathered information on National Parks for their Park\, Parkway and Recreational Areas study. The board was officially designated as the agency which coordinated the cooperative efforts of the following state agencies with National Park Service in the Park\, Parkway\, and Recreational areas study: State Land Board\, State Fish and Game Department\, State Engineers Office\, and State Department of Public Roads. The State Planning Board had supervisory direction of the study projects and reports. This series has the correspondence related to this study from various national parks in Utah and other western states including: Bryce Canyon\, Carlsbad Caverns\, Crater Lake\, Four Corners\, Glacier\, Grand Canyon\, Grand Teton\, Mesa Verde\, Mt. Rainier \, Rocky Mountain\, Sequoia\, Wind Cave\, Yosemite\, Yellowstone\, and Zion. Most of this correspondence contains data about the number of visitors to the parks and the parks' facilities. This series also has general correspondence from,various agencies and associations such as: American Automobile Association\, Forest Service\, and the National Park Service; and also correspondence concerning the Boulder Canyon Project\, the World's Fair\, and general tourist information about the state.",,Public,1 microfilm reel
22028,State Planning Board,Proposed Escalante National Monument records,1936-1940.,Alphabetical by report.,"The State Planning board investigated the proposed Escalante National Monument to determine the value of the land and the possible consequences of declaring the land a monument. The original plan encompassed 6\,968 square miles\, thereby causing controversy over the possibility that eight percent of the total area of the state would be withdrawn from development. Included in this series is the committee's correspondence; data concerning grazing and mineral resources; a boundary description; map of the monument; minutes and transcripts of meetings; newspaper clippings and journal articles about federal policies; a proposed proclamation; and a planning board proposal.",,Public,0.20 cubic foot 1 microfilm reel
22016,State Planning Board,State government studies,1900-1940.,Alphabetical by report.,"The State Planning Board conducted studies on the expansion of governmental services and the costs of state government functions in order to have a clear understanding of state expenditures. The planning board also worked in conjunction with the Educational Survey Committee to make a comprehensive study of state funds and ""earmarking."" Included in this series is the report on earmarking which details state and local revenue sources\, public expenditures\, financing of education\, and roads and public assistance in Utah. Also included are analyses of the cost of government: duties of government officials; state budget analyses; legislative articles and correspondence; and reports on redistricting the county boundaries.",,Public,1 microfilm reel
22015,State Planning Board,Population studies,1920-1941.,Alphabetical by name of report.,"The State Planning Board gathered research on Utah's population in an effort to understand the problems of the state's development\, land use\, and resources conservation. The series includes an apartment vacancy survey; charts; statistics; industrial movements reports; welfare expenditures; population studies of incorporated cities; and studies on demographic trends including migration\, births\, and deaths.",,Public,1.00 cubic foot 1 microfilm reel
22014,State Planning Board,Smoke abatement reports,1930-1936.,Alphabetical by report.,"Due to the pollution caused by coal-burning furnaces and stoves in Utah's cities\, the State Planning Board investigated new processes of creating smokeless fuel from coal. This series contains the following records: correspondence of the Joint Smoke-Abatement Committee and the State Planning Board; reports concerning smoke control in Salt Lake City; plans for a pilot plant; related articles from various sources; and a State Planning Board report on smoke elimination.",,Public,0.20 cubic foot 1 microfilm reel
22073,Brigham City (Utah). City Sexton,Death and burial register,1872-,Chronological by death date.,"This ledger volume recording deaths in Brigham City includes columns for the name of the deceased\, parents' names\, age\, place of death\, where buried\, date of death and burial\, and cause of death.",Permanent. Retain until administrative need ends,Public,0.20 cubic foot 1 microfilm reel
22030,State Planning Board,Traffic Safety Council records,1939-1940.,Alphabetical by document type.,"The Utah Planning Agency studied long-range plans for the development of Utah's transportation systems. One of their members was assigned to the Utah Traffic Safety Council which was formed by the governor in June 1939 to assist the state departments charged with traffic safety activities. Through their work with these departments they created more efficient means of accident reporting\, licensing\, keeping record of fines\, and tracking accident-prone areas and drivers. Included in this series is their correspondence; a bulletin of their activities; minutes; and reports of fines\, checking stations\, mileage marking\, and traffic accidents.",,Public,1 microfilm reel
22042,Beaver (Utah),Cemetery financial records,1908-1956.,"Grouped by subject, thereunder chronological by date.","This volume is a financial record consisting of an account of general debits and credits from 1949 to 1950\, and then a listing of credits from 1950 divided by type\, such as cemetery fees\, cemetery tax\, and lots. The last section of the book consists of a listing of payments made for perpetual care\, sale of lot\, and burial fees\, arranged alphabetically by lot owner's name\, dating from approximately 1908 to 1986. Records most likely pertain to the Mountain View Cemetery\, though they are not labelled as such.",,Public,1 microfilm reel
22091,Lucin Mining District (Utah). Recorder,Mining notices filings,1885-1896.,Chronological by date filed,"This series contain a listing of notices of locations filed with the district recorder with information pertaining to the name of the claim and the date filed. Also included is a diary of an unknown individual from April to June of an unknown year\, containing travels through possibly Nevada or Idaho. Mining records\, which constitute a legal record\, are kept for the purpose of monitoring and registering mining claims and operations. The Lucin Mining District Recorder recorded mining operations in Box Elder County\, Utah and Elko County\, Nevada.,Until the law changed in 1897\, mining districts in Utah had the option of electing their own mining district recorder. Many of the large mining districts\, including the Lucin Mining District\, chose to elect their own recorders while claims and other records within smaller mining districts or in unorganized areas were filed with the county recorder. Although the mining district elected its own recorder\, mining operations within in the mining district were also recorded with the county recorder during this time. The district recorder was created in 1869 and ended in 1897 when the law changed and the county recorder assumed sole responsibility for mining records (Laws of Utah\, 1897\, Chapter 36).",,Public,1 microfilm reel
22081,Kaysville (Utah). Cemetery Superintendent,Interment register,1861-1982.,Chronological by date of death.,"This volume is an interment register for the Kaysville City Cemetery for the years 1861 through 1982. Register columns include the interment number\, name of the deceased\, place of birth\, birth and death dates\, burial location\, attending physician\, and comments. Not all columns are completed for all individuals. Attached to the end of this volume are supplementary pages which have columns for name of the deceased\, age\, place of birth\, dates of birth and death\, nearest relative\, and other. No reference is made to burial location in these supplementary pages.",,Public,1 microfilm reel
22072,Brigham City (Utah). City Sexton,Interment records,1850-1978.,Alphabetical by surname.,"This series documents burials in the City Cemetery in a ledger format. Information recorded includes the name of the deceased\, names of parents\, name of spouse\, marital status\, date of death\, place of death\, cause of death\, attending physician\, location of grave\, name of the sexton\, and a column for remarks. Not all columns are completed for all persons. At the beginning of the the first reel is a brief history of the cemetery and of the cemetery superintendent/sexton's office written in 1978.",,Public,2 microfilm reels
22124,Bear River (Utah),Ordinances,1906-,Chronological.,"Utah municipal governments exercise their authority through ordinances (Utah Code\, Unannotated\, 1991\, 10-3-701). The ordinances in this series are revisions or additions to the complete code\, ""The Revised Ordinances of Bear River Town\, Utah (1906)."" Book A\, entitled ""Ordinances and Resolutions of the Bear River Town Corporation\,"" contains copies of ordinances passed 1906-1936. These ordinances deal with irrigation\, taxation\, and the regulation of public streets\, pool halls\, fireworks\, liquor sales\, and bowling alleys. They also contain franchises between the city and companies such as Utah Power and Light\, Acme Water Company\, a drainage company and a telephone company. Ordinances passed after 1950 are on loose paper\, and deal with annexing additional property into the city\, licensing businesses\, public utility right of ways\, and teen curfews. Several ordinances define sewer regulations. Other ordinances are agreements with Box Elder County concerning garbage pickup\, 911 emergency numbe,rs\, and trash burning. This series contains an ordinance adopting the land management and development code.",Retain permanently,Public,1 microfilm reel
22198,Governor's Office of Planning and Budget,Budget summary reports,1989-,Chronological by publication date,"This series contains budget summaries for state government with information pertaining to budget overview\, operating and capital budgets by department\, capital budget and debt service\, internal service funds\, personal services summary\, appropriations bills summary\, and historical data.",Permanent. Retain for 7 year(s),Public,1.00 cubic foot
22195,Duchesne County (Utah). County Recorder,Mining proof of labor records,1898-,Chronological by date filed,"Mining records\, which constitute a legal record\, are kept by the county recorder for the purpose of monitoring and registering mining claims and operations. Proofs of labor record the work performed at each mine annually with information pertaining to the name of the mining claim\, number of days and time period worked on claim\, mining district\, value of work\, and amount and type of materials removed.",Permanent. Retain for 1 year(s),Public,1 microfilm reel
22141,Helper (Utah). Cemetery Superintendent,Cemetery financial records,1912-1970.,"Grouped by transaction type, thereunder chronological.","This series consists of three sets of financial records related to the financial transactions of the cemetery. The first ledger documents accounts receivable. Ledger columns include the date of the transaction\, the name of the person\, receipt numbers\, and information about perpetual care and lot agreements. The second ledger documents financial transactions in yearly summaries\, grouped by transaction type. The third set of records are account sheets for each individual purchaser documenting each individual transaction with the cemetery.",,Public,1 microfilm reel
22136,Morgan (Utah),Interment register,1865-1964.,Alphabetical by surname.,"This series consists of a ledger of interments compiled by the City Recorder starting in 1940. Ledger columns include the name of the deceased\, date of birth\, date of death\, location of grave\, and place of residence.",,Public,
22197,Governor's Office of Planning and Budget,Economic Report to the Governor,1987-,Chronological,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",,Public,1.00 cubic foot
22135,Morgan (Utah),Burial records,1865-2001.,Chronological by date and alphabetical by name of deceased.,"These registers serve as a cross-reference to plat books. They are arranged numerically by interment number. They include interment number\, name of deceased\, permit number\, date interred\, certificate number\, date of death\, location of grave by plot\, lot\, tier\, name of undertaker\, owner of lot\, and pertinent information on removal (if applicable).",,Public,
22225,Governor's Office of Planning and Budget,Planning newsletters,1990-,Chronological,"This series contains quarterly newsletters with information pertaining to Office of Budget and Planning activities\, state planning projects\, and planning issues.",,Public,0.20 cubic foot
22203,Governor's Office of Planning and Budget,Federal grants-in-aid reports,1973-1978.,Chronological,"Annual reports on grants received by State agencies from the Federal Government\, which may contain applications\, notice of award\, program reports\, and correspondence.",,Public,1 microfilm reel
22199,Wasatch County (Utah). County Recorder,Mining proof of labor records,1901-1959.,Chronological by date filed,"Mining records\, which constitute a legal record\, are kept by the county recorder for the purpose of monitoring and registering mining claims and operations. Proofs of labor record the work performed at each mine annually with information pertaining to the name of the mining claim\, number of days and time period worked on claim\, mining district\, value of work\, and amount and type of materials removed.",,Public,2 microfilm reels
22207,Governor's Office of Planning and Budget,Economic and demographic projections reports,1974-,Chronological,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",Permanent. Retain until administrative need ends,Public,0.35 cubic foot 1 microfilm reel
22219,Governor's Office of Planning and Budget,Publications,1965-,Chronological,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",,Public,1 microfilm reel
22217,Governor's Office of Planning and Budget,Census Briefs,1970-,Chronological,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",,Public,1 microfilm reel
22204,Governor's Office of Planning and Budget,Grants and services manuals,1993-,Chronological,"These manuals summarize all discretionary funds\, pass-through monies\, and administrative services for which private citizens\, organizations and local governments may apply. The purpose of the manual is purely informational; it is not intended as an official document\, rather\, it will be used to direct inquiries to those most familiar with the specific programs.",Permanent. Retain until administrative need ends,Public,1.00 cubic foot
22202,Governor's Office of Planning and Budget,Newsletters,1984-,Chronological,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",,Public,1.00 cubic foot
22218,Governor's Office of Planning and Budget,Annual planning reports,1992-,Chronological,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",,Public,0.35 cubic foot
22274,Utah Commission for Women and Families,Executive correspondence,1964-2005.,"Alphabetical by topic, thereunder chronological by date of correspondence.","Business-related correspondence which provide unique information about agency functions\, policies\, procedures\, or programs. These records document material discussions and decisions made regarding all agency interests\, and may originate on paper\, electronic mail\, or other media. This correspondence is filed separately from program case files\, and project files.",,Public,1 microfilm reel
22228,Governor's Office of Planning and Budget,Local government planning reports,1964-,Chronological,"This series contains planning reports for cities\, counties\, multi-county government associations. The reports contain information pertaining to purpose of the study\, organization framework\, scope of the assessment\, impacts\, population\, ordinances\, housing\, history\, services\, transportation\, education\, conclusions and recommendations.",,Public,3.00 cubic feet 1 microfilm reel
22254,Sevier County (Utah). County Recorder,Mining placer claims index,undated,Alphabetical,"This alphabetical index was created to facilitate access to placer claims and contains information pertaining to mining claim\, book and page number.",Permanent. Retain for 1 year(s),Public,1 microfilm reel
22250,Sevier County (Utah). County Recorder,Mining abstracts indexes,undated-1903.,"Chronological, thereunder alphabetical.","This alphabetical index for mining records was created by the Sevier County Recorder to facilitate access to the Mining Records. The series provides the instrument number\, name of locators or grantors\, name of claim or grantee\, name of district or location\, record book\, page number and remarks.",Permanent. Retain for 1 year(s),Public,2 microfilm reels
22287,Department of Workforce Services. Division of Housing and Community Development,Four Corners Regional Commission special reports,1970-1974.,Alphabetical by subject.,"This series contain reports funded by the Four Corners Regional Commission with information pertaining to agriculture\, forestry\, air transportation\, fruit\, insects\, livestock\, lumber\, crops\, economic development\, finances\, land resources\, education\, plants\, rangelands\, income\, water and sewer systems. Most of the reports affect all of the states included in the Four Corners Regional Commission. The Division of Community Development was responsible for providing assistance to communities in preparing applications to the Four Corners Regional Commission.",,Public,0.35 cubic foot
22294,Cornish (Utah),Annual budgets,1982-,Chronological by fiscal year,"The budget is a ""plan of financial operations for a fiscal year which embodies estimates of proposed expenditures for given purposes and the proposed means of financing them"" (UCA 10-6-106(10) (1997)). ""Before June 22 of each fiscal year\, or August 17 in the case of a property tax increase under Sections 59-2-919 through 59-2-923\, the governing body shall by resolution or ordinance adopt a budget for the ensuing fiscal year for each fund for which a budget is required under this chapter. A copy of the final budget for each fund shall be certified by the budget officer and filed with the state auditor within thirty days after adoption"" (UCA 10-6-118 (1997)).",Retain permanently,Public,0.35 cubic foot
22275,Utah Commission for Women and Families,Publications,1991-2005.,"Chronological by date published, thereunder alphabetical by title of publication.","Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",,Public,1 microfilm reel
22286,Division of Community Development,Four Corners Regional Commission large regional project reports,1968-1981.,Alphabetical.,"This series contain reports funded by the Four Corners Regional Commission with information pertaining to agriculture\, livestock\, air transportation\, forestry\, rivers\, salinity\, historical trails\, economic development\, demographics\, concrete\, building construction\, tourism\, geothermal energy\, fruit\, highways\, hydrogen\, employment\, native americans\, and natural resources. Most of the reports affect all of the states included in the Four Corners Regional Commission. The Division of Community Development was responsible for providing assistance to communities in preparing applications to the Four Corners Regional Commission.",,Public,3.00 cubic feet
22307,Providence (Utah),Resolution files,1998-,"Chronological by year, thereunder numerical by resolution number","These are formal statements of a decision\, or expression of opinion put before or adopted by the city council. They may perform the same function as an ordinance. Resolutions may include the following: establishing water and sewer rates\, charges for garbage collection and fees charged for municipal services\, establishing policies and guidelines\, and regulating the use and operation of municipal property (UCA 10-3-717 (1997)).",Retain permanently,Public,1 microfilm reel
22276,Utah Commission for Women and Families,Utah Women and the Law,1987-2005.,Chronological by year printed.,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",,Public,0.20 cubic foot
22355,Utah State Tax Commission,Sales and use tax acts and regulations,1936-1977.,Chronological.,This series contains laws and regulations pertaining to sales and use taxes. These are compiled from state laws and agency regulations for the convenience of taxpayers.,,Public,1 microfilm reel
22330,Cornish (Utah),Resolutions,1940-,Chronological by date of approval.,"These are formal statements of a decision\, or expression of opinion put before or adopted by the city council. They may perform the same function as an ordinance. Resolutions may include the following: establishing water and sewer rates\, charges for garbage collection and fees charged for municipal services\, establishing policies and guidelines\, and regulating the use and operation of municipal property (UCA 10-3-717 (1997)).",Retain permanently,Public,0.55 cubic foot 2 microfilm reels
22326,Utah State Tax Commission. Economic & Statistical Unit,Direct sales by zip code reports,1987-,Chronological.,"This series contains reports with information pertaining to direct\, taxable sale by zip code. The reports are divided into sections about the Wasatch Front\, Salt Lake County\, Utah County\, Davis County\, Weber County and all other Utah zip code sales by major industry. The information in the reports is presented primarily through charts\, maps and tables.",,Public,1.00 cubic foot
22347,Arid Land Reclamation Fund Commission,Biennial report,1903-1904.,Chronological by date.,"This series contains reports of activities from the previous two years with information pertaining to land reclamation\, irrigation\, crop production\, water distribution\, construction\, and finances.",,Public,0.20 cubic foot
22325,Utah State Tax Commission. Economic & Statistical Unit,Car and truck registrations in Utah reports,1991-,Chronological.,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",,Public,1.00 cubic foot
22378,Utah State Tax Commission. Property Tax Division,Interim value and tax statistics reports,1989-,Chronological by date.,"These reports contain interim statistical data for taxable value and taxes charged with information pertaining to real estate\, land\, buildings\, personal property\, taxes\, utilities\, and tax rates.",Permanent. Retain until administrative need ends,Public,0.20 cubic foot
22397,Utah State Tax Commission,Tax bulletins,1989-,Chronological.,"This series contains brief newsletters with information pertaining to tax rates\, new or amended legislation\, or general tax information.",,Public,0.20 cubic foot
22393,Utah State Tax Commission. Economic & Statistical Unit,Western states' tax burdens reports,1984-,Chronological.,"This series contains reports with information pertaining to business tax burdens\, household tax burdens\, tax capacity\, tax effort\, methodology\, and business shares of sales and property taxes\, from a number of western states.",,Public,1.00 cubic foot
22399,Board of Loan Commissioners,Biennial reports,1896-1900.,Chronological.,"The State Board of Loan Commissioners was created to provide for issuing and disposing of state bonds and for refunding the bonds already issued. This series contains reports of activities from the previous two years with information pertaining to rules\, regulations\, bonds\, finances\, agency activities and coupons.",,Public,0.20 cubic foot 1 microfilm reel
22356,Utah State Tax Commission,Property appraisal manuals,1955-1962.,Chronological.,"The purpose of these manuals is to provide basic methods and values for use in the the appraisal of buildings. The reports contain appraisal information pertaining to residential buildings\, improvements to residences\, agricultural buildings\, commercial buildings\, improvements to commercial buildings and partially completed buildings.",,Public,0.20 cubic foot
22374,Utah State Tax Commission. Economic & Statistical Unit,Family based statistics of income reports,1993-,Chronological,"These reports contain detailed descriptions of data from income tax returns and groups returns into units such as households or families and not individuals. The data are sorted by county\, city and zip code with information pertaining to adjusted gross income\, number of returns\, federal tax paid\, federal tax rate and number of exemptions.",Permanent. Retain until administrative need ends,Public,1.00 cubic foot
22372,Utah State Tax Commission. Economic & Statistical Unit,Income tax statistics reports,1988-,Chronological.,"These reports contain detailed descriptions of data from state income tax returns with information pertaining to data description\, frequently asked questions\, filing status\, tax brackets\, income class\, and residency.",Permanent. Retain until administrative need ends,Public,1.00 cubic foot
22373,Utah State Tax Commission. Economic & Statistical Unit,Corporate franchise tax reports,1980-,Chronological,"These reports contain detailed descriptions of data from state corporate franchise tax returns with information pertaining to data description\, apportionment\, tax credits and base corporate tax data.",Permanent. Retain until administrative need ends,Public,1.00 cubic foot
22508,Governor Bangerter,Capital for a day records,1985-1992.,Alphabetical by community of meeting.,"These records summarize Governor Bangerter's ""Capital for a Day"" program\, including his ""Open Door"" meetings. ""Capital for a Day"" involves the governor spending a day periodically in a community somewhere in Utah. While in the community\, he meets with local officials\, business leaders\, and community leaders\, and has an open-door session with individual citizens to learn the concerns and viewpoints of his constituents. These records include the declaration of a particular community as ""capital for a day""\, daily schedule\, background materials on the community\, ""Open Door"" meeting notes and follow-up correspondence\, and newspaper clippings pertaining to the day.",,Public,1 microfilm reel
22400,Department of Community and Culture. Office of Ethnic Affairs. Black Affairs,Black Affairs newsletters,1990-2013.,Chronological,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",,Public,0.20 cubic foot
22485,Governor Bangerter,Legislative action binders,1986-1991.,Chronological by year.,"These binders form a synopsis of the governor's interactions with the annual legislature. The binders include information on the annual budget\, including the governor's Budget in Brief; the final legislative bill summary report; a listing of bills passed; a description of the bills; and listings or transmittal letters for bills the Governor acted on by signing\, allowing to become law without his signature\, or vetoing. Press conferences\, speeches about legislative activities\, correspondence\, and newspaper clippings which pertain to legislation also are included. The 1988 binder does not include any budget information.",,Public,3 microfilm reels
22523,Uintah County (Utah). County Recorder,Mining notices of location,1903,Chronological by date filed,"Mining records\, which constitute a legal record\, are kept for the purpose of monitoring and registering mining claims and operations. This series contains notices of location which provide the name of the claim\, locators\, location\, legal description and the mining district.",Retain permanently,Public,1 microfilm reel
22522,Uintah County (Utah). County Recorder,Mining deeds,1903-1905,Chronological by date filed,"Mining records\, which constitute a legal record\, are kept for the purpose of monitoring and registering mining claims and operations. This series contains deeds which provide the name of the claim\, grantors\, grantees\, location\, legal description\, date of transfer\, and the mining district.",Retain permanently,Public,1 microfilm reel
22500,Governor (2021- : Cox),Campaign clippings,1988.,"Chronological by month, thereunder by candidate. Undated material appears at the beginning.","This compilation of photocopies on news clippings covers the campaign activities of incumbent Governor Norman Bangerter (Republican); his Democratic opponent Ted Wilson; and his independent opponent\, Merrill Cook from January 1988 through July 1988. The clippings illustrate press perception of candidate standing in the polls and candidate views on taxation and budget\, fund-raising\, development\, health care\, education\, and other issues of the campaign.",Permanent. Retain until administrative need ends,Public,1 microfilm reel
22537,Uintah Basin Association of Governments (Utah),Water quality management application,1974-1975.,none,"This is an application for designation as section 208 Water Quality Management Agency. It includes statistics on employment\, water quality\, power\, population\, waste management of the area. Section 208 is part of the Federal Water Pollution Control Act.",Permanent. Retain for 1 year(s),Public,1 microfilm reel
22535,Bear River Water Conservancy District (Utah),Water quality management application,1975.,none,"This is an application for designation as section 208 Water Quality Management Planning Agency. It includes statistics on population\, employment\, water quality\, waste management for the area.",,Public,1 microfilm reel
22533,Six-County Association of Governments (Utah),Water quality management application,1975.,none,"This is an application to be designated the 208 Water Quality Management Planning Agency. Included are statistics on population\, water quality\, power\, and employment for the area.",,Public,1 microfilm reel
22542,Salt Lake County Council of Governments (Utah),Water quality management application,1972-,none,"This is an application to be designated the Section 208 Water Quality Management Planning Agency. Included are statistics on population\, waste management\, water quality\, employment in the area. Section 208 refers to the Federal Water Pollution Control Act.",Retain permanently,Public,1 microfilm reel
22543,Weber Area Council of Governments (Utah),Water quality management application,1975-,none,"This is an application to be designated the Section 208 Water Quality Management Planning Agency. It includes statistics on employment\, population\, water quality\, waste management for the area. Section 208 refers to the Federal Water Pollution Control Act.",Retain permanently,Public,1 microfilm reel
22659,District Court (First District : Cache County),Probate index,1864-1988.,Alphabetical by initial letter(s) of surname or corporate name.,"The index was created by the county clerk to record the names and assigned estate numbers of parties in probate actions\, and to facilitate clerical management of and access to these files. The Index to Probate Matters\, which appears to be a compilation of three earlier volumes (A\, B\, and C)\, indexes the parties involved in probate cases 1-6748\, spanning 6 June 1864 to 13 March 1966. Each page includes five columns for: file number\, surname\, given name\, nature of matter\, and date filed. Notations under nature of matter include: deceased\, termination of estate\, minor\, insane\, incompetent\, feeble-minded\, inquest\, adoption\, tubercular\, civil (petition for name change\, termination of joint tenancy\, application for town site deed\, dissolution)\,,incorrigible\, and habeas corpus. Entries are typewritten. Volume B records cases 1-3243\, spanning 6 June 1864 to 2 January 1935. Each page includes three columns for: surname or corporate name\, given/Christian name\, and estate number. Parenthetical notations sometimes appear following the given name\, indicating an alias or the type of case (insane\, adoption\, guardianship\, name change\, inquest\, etc.). Entries are handwritten both in ink and pencil.",,Exempt,0.20 cubic foot 3 microfilm reels
22610,District Court (Third District),Civil registers of actions,1871-1896.,"Numerical by case number, thereunder chronological by date.","Civil cases document the legal process and the administration of justice in conjunction with civil proceedings for the determination of a controversy between parties wherein rights are enforced or protected\, or wrongs are prevented or redressed. Records and documents pertaining to a particular civil action are filed together by the court clerk and collectively these documents constitute the case file. As these records or actions are filed\, the clerk enters them in the registers which comprise this series. The clerk is required as documents enter the case file to make a notation that shows ""the nature of each paper filed or writ issued and the substance of each order or judgment of the court and of the returns showing execution of process. The,notation of an order or judgment shall show the date the notation is made. When trial by jury has been properly demanded or ordered the clerk shall enter the word ""jury"" on the page assigned to that action [UCA 79 (b) (2)]."",A register of actions may contain the following entries for each civil case: name of the attorney for plaintiff and defendant\, name of the judge presiding over the case\, petitions\, complaints\, summons\, answers to summons\, orders from the court\, assignment of judges\, exhibits\, judgment\, findings and conclusions\, costs\, decrees\, requests by attorneys for instructions to the jury\, verdict\, motions for cross complaints or new trials\, amendments to previous answers and disclaimers.,Matter from throughout the district (several counties) were heard in Salt Lake City. Cases from Salt Lake County are most numerous but matters from outlying Summit and Tooele counties are common. During the early days of the territory\, the Third Judicial District included other current Utah counties as well as Box Elder\, Cache\, Davis\, Morgan\, Rich and Weber. A small number of case files from locales may be included.",,Public,0.50 cubic foot 14 microfilm reels
22664,District Court (Third District),Criminal registers of actions,1882-1896.,"Numerical by case number, thereunder chronological by date.","This series documents the individual criminal cases tried by the Third District Court. Actions taken in each case are recorded on separate documents and then filed together to become the case file. As these documents enter the case file they are recorded in the Criminal registers of Actions. Registers function as a chronological list of the actions taken in each criminal cases. A register of actions can contain the following: attorney for plaintiff and defendant\, name of the judge presiding over the case\, petitions\, complaint\, summons\, answers to summons\, orders from the court\, assignment of judges\, exhibits\, judgment\, findings and conclusions\, costs\, decrees\, requests by the attorneys for instructions to the jury\, verdict\,,motions for cross complaints or new trials\, amendments to previous answers\, and disclaimers. Matters from throughout the district (several counties) were heard in Salt Lake City. Cases from Salt Lake County are most numerous but matters from outlying Summit and Tooele counties are common. During the days of the territory\, the Third Jucicial District also included Davis County. A small number of case files from this county may be included.",,Public,3 microfilm reels
22667,Providence (Utah),Cemetery records,1861-,Chronological.,"These books or card files are arranged alphabetically by names of owners or deceased persons interred in the cemetery. They are used for reference purposes. The records include name\, interment number\, deed number\, date interred\, location of grave by plot\, lot\, block\, tier\, grave number\, and date of latest update.",Permanent. Retain until administrative need ends,Public,0.20 cubic foot 1 microfilm reel
22678,Attorney for the Territory,Criminal register of actions,1889-1891.,"Numerical, thereunder chronological.",This register logs actions taken in criminal cases prosecuted by the U.S. district attorney for the territory.,,,1 microfilm reel
22684,Judicial Council,Publications,1974-,Chronological by date.,"This series contains documents created by the agency\, including pamphlets\, reports\, leaflets\, file manuals\, and other published or processed documents. These records include information on administration\, legal matters\, fiscal and financial operations\, crime\, justice system\, goals\, facilities\, litigation\, sentencing\, and all other activities of the Judicial Council. This series consists primarily of isolated publications not part of a more specific series.",Permanent. Retain until administrative need ends,Public,0.35 cubic foot 1 microfilm reel
22690,Governor Matheson,Photographs,1977-1984.,Grouped by identifiable information.,"This series contains photographs preserved by Governor Matheson's office which mostly depict Matheson in formal and informal situations. It is unknown whether Matheson's press secretary took the majority of these photographs; nevertheless\, Matheson and his staff preserved the photographs for press and/or nostalgic purposes. A significant portion of the photographs in this series are of bill and proclamation signings\, in which Matheson appears at his desk with the sponsors of the bill or proclamation standing around him. Other photographs in this series include groupings of photographs of Matheson at a Geneva Steel jobs rally\, touring Bear Lake\, and at MX missile testimonies in Washington\, D.C. A small portion of the photographs were sent to Matheson's office from federal agencies (such as the U.S. Department of the Treasury)\, news agencies (such as the Deseret News)\, and individual photographers.",,Public,1.00 cubic foot
22695,Water and Power Board,Publications,1948-1967.,Chronological by date.,"Documents created by the agency\, including pamphlets\, reports\, leaflets\, file manuals\, and other published or processed documents. These records include information on administration\, legal matters\, fiscal and financial operations\, power\, water\, irrigation\, conservation\, history and all other activities of the Water and Power Board. Consists primarily of isolated publications not part of a more specific series.",,Public,0.35 cubic foot
22700,State Board of Land Commissioners,"Laws, rules and regulations",1896-1923.,Chronological.,"This series contains land laws\, rules and regulations pertaining to the Carey Land Act\, Enabling Act\, land grants\, State Constitution\, railroads\, state schools\, fees\, fiscal and financial operations\, and agency programs.",,Public,0.20 cubic foot
22686,Utah Juvenile Court and Probation Commission,Publications,1929-1987.,Chronological by date.,"This series contains documents created by the agency\, including pamphlets\, reports\, leaflets\, file manuals\, and other published or processed documents. These records include information on administration\, legal matters\, fiscal and financial operations\, justice system\, youth services and organizations\, schools\, judges\, and all other activities of the Juvenile Court and Probation Commission. This series consists primarily of isolated publications not part of a more specific series.",,Public,1 microfilm reel
22725,District Court (First District : Cache County),Probate account books,1883-1898.,Chronological by date.,"These volumes were used to record fees charged for services rendered in probate cases. Printed columns are available to record date (month\, day\, and year); items; costs assessed for judge\, clerk\, sundries\, and estate; and remarks for each case. Notations are handwritten. The space reserved for case numbers is unused. Volume A covers 30 October 1883 through 28 November 1891\, volume B spans 18 December 1891 through 29 April 1896\, and volume C encompasses the period from 13 May 1896 to 19 December 1898.",,Public,1 microfilm reel
22723,State Prison,Mountain Echo magazine,1999-,Chronological by date.,"This magazine is produced by inmates at the Utah State Prison. It contains articles\, short stories\, poetry\, and puzzles composed by inmates from both the men's and women's facilities.",Permanent. Retain until administrative need ends,Public,0.20 cubic foot
22724,District Court (First District : Cache County),Probate registers of actions,1864-1988.,Numerical by case number.,"The register of actions or docket book provides a summary of actions filed in probate cases\, including a brief abstract of motions and orders\, the amount of fees collected\, and the eventual disposition. Included are cases filed in probate court\, October 1883 to December 1895\, and in district court\, January 1896 to May 1966. Some volumes are called Probate and Guardianship Proceedings. The register of actions is a listing of all actions relative to an individual case\, often on a single page\, providing a complete history including the number and title of case\, names of attorneys\, types and dates of actions filed\, amount of fees\, and volume and page where action is recorded. Because of the unusual,jurisdiction of the probate court\, the registers include isolated civil matters (primarily divorces\, which have separate alphanumeric case numbers) as well as probate cases.",,Public,10 microfilm reels
22798,Cornish (Utah),Cemetery lot book and financial records,1879-,"Numerical by lot and block number, minutes are chronological.","This book contains the exact location of all persons buried in the cemetery. They include plot\, lot\, grave location\, and lot ownership record. The book also contains some minutes and proceedings of the cemetery board covering various years between 1962 and 1988. The burials are from 1879 to 1960.",Retain permanently,Public,1 microfilm reel
22796,Cornish (Utah),Cornish/Lewiston cemetery records,"1849-1959, Lewiston; 1879-1957, Cornish.",Alphabetical.,"These books or card files are arranged alphabetically by names of owners or deceased persons interred in the cemetery. They are used for reference purposes. The records include name\, interment number\, deed number\, date interred\, location of grave by plot\, lot\, block\, tier\, grave number\, and date of latest update.",,Public,1 microfilm reel
22905,District Court (First District : Cache County),Probate minute/record books,1860-1966.,Chronological by date of court session.,"This series is made up of minute/record books in which are recorded the official acts and proceedings of both the Cache County Probate Court (which was eliminated at statehood in 1896) and its successor\, the First District Court\, while sitting in Logan\, Cache County\, Utah. These records were created and maintained by the court clerk\, who is required by state statute to keep a minute book (Utah Code Annotated\, 1953\, 17-20-2). Originated by the Cache County Probate Court during the territorial period\, entries in the minute/record books begin in January 1860. Copies of court orders and decrees\, discharges\, petitions\, and notices are typical. Due to the unusual jurisdiction of the Probate Court\, the body was not limited to probate and guardianship matters. Although principally a record,of estates\, early volumes in this series also include minutes/records of criminal and civil cases tried in probate court between May 1860 and September 1873. Recorded information encompasses petitions\, applications\, various writs\, judgments\, complaints\, appointments\, decrees and court orders\, indictments\, verdicts\, pleas\, warrants\, and summonses. Cases involving commitment to the state mental hospital and adoption are included throughout the series. The minute/record books were transferred at statehood to the newly created district court\, which assumed jurisdiction for probate cases.,Although early entries are designated ""Minutes\,"" administrative details and meeting logistics are omitted. Entries in volumes A-Q are handwritten while those in subsequent tomes are typewritten. Minute/record books are no longer produced.",,Public,32 microfilm reels
22875,Washington County (Utah). Probate Court,Land claims adjudication record books,1873-1886.,Chronological by special session in most cases.,"Washington County Probate Court's Land Claims Adjudication Books are records of the proceedings of special court sessions held to judge property ownership within Washington County's several cities and towns. The testimony of each claimant\, as recorded in the record books\, contains proof of his identity\, a description of the boundaries for the property he claimed \, and a history of his occupancy on the property\, including time of arrival and the nature of improvements made. Each testimony is followed by the court's decision about the claim. Special sessions were held to distribute land in the St. George\, Santa Clara\, Washington and Harrisburg town sites.",,Public,0.20 cubic foot 1 microfilm reel
22962,Labor Commission,On-the-job newsletters,1991-,Chronological,"This series contains newsletters publicizing activities of the Labor Commission (Industrial Commission) with information pertaining to the Commissioner's message\, legislation\, rules\, worker's compensation\, employment\, working conditions\, safety\, and discrimination.",Permanent. Retain until administrative need ends,Public,0.20 cubic foot
22925,Department of Community and Culture. Office of Ethnic Affairs. Pacific Islander Affairs,Pacific Tides newsletter,1992-2013.,Chronological by date.,"These newsletters are published by the Utah State Office of Polynesian Affairs and the Polynesian Advisory Council for and about Utah's Polynesian communities with information pertaining to director's message\, agency activities\, agency staff\, and community events.",,Public,0.20 cubic foot
22961,Labor Commission,"Laws, rules and regulations",1917-,Chronological,"These laws\, rules and regulations of the Labor Commission (Industrial Commission) are created to supervise and administer employment of women\, children and minors; Labor Relations Act; Labor Relations Board; Anti-Discrimination Act; Workmen's Compensation Act; and boiler and pressure vessels.",Permanent. Retain until administrative need ends,Public,1.00 cubic foot 1 microfilm reel
22995,Division of State History,Centennial capstone county event records,1998.,Alphabetical by county.,"This series contains information on county centennial events and the county centennial committees. It contains lists of committee members\, records and photos of various county events.This series was created by State History as part of a capstone project iniated by the Legislature. The project is a compiled and written history of teh 1996 statehood centennial celebration. The cou nty committee chairs sent much of this information directly to the author therefore it is not duplicated in the Centennial Commission records (agency 2506). The series also holds information on the histories written for each county\, a centennial project.",,Public,0.55 cubic foot
23009,Inspector of Coal and Hydrocarbon Mines,Letter books,1896-1915.,Chronological by date.,"The coal mine inspector recorded most outgoing correspondence in letter books. This correspondence documents his activities\, which centered on safety inspections and accident investigations. In addition to correspondence\, the mine inspector used the same letter books to report mine inspections. Quarterly\, he inspected all mines employing six or more full time employees. He evaluated factors relating to the mine's safety\, including things like ventilation\, watering\, timbering\, scale accuracy and man trips (procedure for entering and exiting the mine)\, etc. In early letter books\, he calculated travel expenses and reported accidents.",,Public,0.70 cubic foot 6 microfilm reels
22979,Judicial Council,State of the judiciary addresses,1974-,Chronological by date.,"This series contains the annual addresses which report on the accomplishments\, current conditions and goals of the state court system. The 1975-76 Annual Report contains the first appearance of the soon to be yearly ""State of the Judiciary Message"".",Permanent. Retain until administrative need ends,Public,0.20 cubic foot
22994,Division of State History,Centennial capstone administrative records,1998.,Alphabetical by subject.,"This series contains records on the Utah Statehood Centennial Commissin and staff and their activities. The series was created by State History as part of a capstone project iniated by the Legislature. The project is a compiled and written history of the 1996 statehood centennial celebration. It contains reports\, minutes\, and memos. This information is not complete; it does not contain all minutes\, reports etc.(see related records for more information). Registers of centennial related articles in the Salt Lake Tribune and Deseret News are contained in this series. The finished history on a CD Rom and numerous interviews on tape with commission and staff members\, conducted by the author of the history\, is also held within this series.",,Public,2.70 cubic feet
22993,Division of State History,Centennial capstone statewide events records,1998.,Alphabetical by event.,"This series contains correspondence\, reports\, minutes\, and other forms of information on statewide centennial events. The events include programs such as such as the Logo/Slogan contest\, Passport Program\, Centennial license plates\, statehood week events\, and many other happenings throughout the state during the year long celebration. The series was created by State History as part of a capstone project iniated by the Legislature. The project is a compiled and written history of the 1996 statehood centennial celebration.,This series contains correspondence\, reports\, minutes and other information on centennial events that took place statewide. It contains information on events such as the Logo/Slogan contest\, Passport program\, Centennial license plates\, statehood week events\, and many other happenings during the year long celebration.",,Public,1.35 cubic feet
23008,Inspector of Coal and Hydrocarbon Mines,Reports,1898-1904; 1914-1916.,Chronological.,"The coal mine inspector kept loose copies of a few reports\, which included reports to the governor on the state of coal mining in Utah\, 1898 to 1903; recommendations for improvements in Utah laws regarding mine safety; and reports on his investigation of three major mine explosions. The accident investigations included the Winter Quarters mine\, which had an explosion May 1\, 1900\, killing 199; the Daly West metal mine\, which had an explosion in July 1902\,with 34 casualties; and the Hanna\, Wyoming mine explosion June 30\,1903\, which left 169 dead. In addition to these\, the inspector kept loose mine inspection reports for 1914 to 1916.",,Public,0.20 cubic foot 1 microfilm reel
23010,Inspector of Coal and Hydrocarbon Mines,Administrative records,1898-1915.,Alphabetical by topic.,"In addition to correspondence and reports\, the mine inspector collected miscellaneous records relating to coal mining. He kept information about mine locations and facts about production. He kept advertisements and information about coal mining equipment\, as well as brief notes about mining laws and regulations\, including details of amendments to the State Coal Mining Laws of 1901. He kept a copy of a legal contract between a mining company and a mine operator\, and a list of certified mine bosses.",,Public,0.20 cubic foot 1 microfilm reel
23036,Salt Lake City School District (Utah),School Children's Constitution and Flag Monument books,1932-1952.,"Generally divided between elementary and secondary schools, thereunder alphabetical by name of school.","This scrapbook was compiled in 1936 for inclusion in a vault placed in the School Children's Constitution and Flag Monument located at the west end of the Salt Lake City-County building grounds. The scrapbook includes photographs and articles of the monument\, photographs of the individual school buildings\, and lists of the names of children attending each school with each child's ambition (what occupation they want to have when they grow up). Upon opening\, the University of Utah was going to review the ambitions and determine the extent to which they had been realized.",,Public,1.00 cubic foot
23058,Department of Workforce Services,Publications,1997-,Chronological.,"This series contains documents created by the agency\, including pamphlets\, reports\, leaflets\, file manuals\, and other published or processed documents. These records include information on administration\, legal matters\, fiscal and financial operations\, employment\, unemployment\, labor\, economics\, and all other activities of the Department of Workforce Services. This series consists primarily of isolated publications not part of a more specific series.",Permanent. Retain until administrative need ends,Public,1.00 cubic foot 1 microfilm reel
23026,Department of Workforce Services. Workforce Research and Analysis Division,Job outlook reports,1977-,Chronological,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",Permanent. Retain until administrative need ends,Public,1.00 cubic foot 1 microfilm reel
23046,Department of Workforce Services. Division of Workforce Information and Payment Services,Demographic and economic profile reports,1994-2020.,Chronological.,"This series contains reports by the Department of Workforce Services (formerly created by the Department of Employment Security) which provide demographic and economic profiles of the counties. The reports contain information pertaining to population\, employment\, wages\, income\, building permits\, gross taxable sales\, and new car and truck sales.",Retain permanently,Public,1.00 cubic foot
23059,Department of Employment Security,Employment security laws,1947-1994.,Chronological.,"This series contains copies of the Employment Security Act\, as amended over time\, which provides for the supervision and administration of employment and unemployment throughout the state.",,Public,0.20 cubic foot
23065,State Library,Annual reports,1897-1929.,Chronological.,"This series contains reports of State (law) Library activities from the previous two years with information pertaining to libraries\, agency activities\, agency staff\, books\, circulation\, and fiscal and financial operations.",,Public,0.20 cubic foot
23033,Department of Workforce Services,Labor market reports,1962-,Chronological.,"This series contains reports by the Department of Workforce Services which provide the public with information pertaining to employment by industry\, hours and earnings\, economic events\, consumer price index\, cost of living and emerging occupations. Moved to online electronic edition January 2003\, though available on CD-ROM.",Permanent. Retain until administrative need ends,Public,1.00 cubic foot 1 microfilm reel
23044,Department of Workforce Services,Occupational wages reports,1945-2020.,Chronological.,"This series contains reports created by the Department of Workforce Services (formerly created by the Department of Employment Security) to provide employers\, employees and the public with wage information for public and private industries. The reports contain information pertaining to job titles\, job title definitions\, employment\, average wages\, and median wages.",Permanent. Retain until administrative need ends,Public,1.00 cubic foot 1 microfilm reel
23050,Department of Employment Security,Occupation reports,1947-1990.,Chronological.,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",,Public,1.00 cubic foot 1 microfilm reel
23075,Office of Vital Records and Statistics,Annual abortion statistical reports,1974-,Chronological,"These records support the agency's function to document and preserve the facts of induced abortions for residents of the state (Utah Code 76-7-313 (2010)). These reports are compiled by the agency in order to provide statistical data and include anonymous information about patients\, aborted pregnancies\, and reasons for the procedures.",Permanent. Retain until completion of publication or report,Public,1.00 cubic foot 1 microfilm reel
23108,Department of Financial Institutions,Networth News newsletters,1995-,Chronological,"This series contains newsletters created by the Department of Financial Institutions to provide current financial information. The newsletters contain information pertaining to the Commissioner's message\, agency activities\, agency staff\, legislation\, and financial institutions.",Permanent. Retain until administrative need ends,Public,0.20 cubic foot
23119,Insurance Department,Insurance code,1953-,Chronological,"These publications contain six divisions: The Insurance Code\, Other Utah Code Sections\, Administrative Rules\, Rule Attachments\, Bulletins and an Index. The first division contains the entire Utah Insurance Code (Title 31A of the Utah Code). The second division contains selected sections from the Utah Code that relate to insurance as chosen by the Department of Insurance. These selected sections may not include complete chapters. The third division contains all the Administrative Rules of the Department of Insurance as of the effective date of the publication. The fourth section includes a reproduction of forms and tables relating to Administrative Rules as selected by the Insurance Department. The fifth division includes Bulletins of the Insurance Department. The last division is a topical index.",Permanent. Retain until administrative need ends,Public,2.00 cubic feet
23067,State Library Division,Directions for Utah Libraries newsletters,1988-,Chronological.,"This series contains newsletters created by the State Library to provide current information about libraries throughout the state. The newsletters contain information pertaining to agency activities\, state and public libraries\, current events\, community relations\, issues\, resources and people in the news.",Permanent. Retain until administrative need ends,Public,0.35 cubic foot
23073,Office of Vital Records and Statistics,"Births, deaths, and marital status statistical reports",1972-,Chronological.,"These records support the agency's function to prepare an annual publication of statistics derived from vital records (Utah Code 26-2-3(1)(b)\,(d)). These records document statistical trends regarding births\, deaths\, divorces\, and annulments. Information includes state trends as well as related national trends.,Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",Permanent. Retain for 10 year(s),Public,1.00 cubic foot 1 microfilm reel
23116,Insurance Department,Biennial reports,1909-1926.,Chronological,"This series contains reports of Insurance Department activities from the previous two years with information pertaining to agency activities\, insurance companies\, premiums\, and fiscal and financial operations.",,Public,0.20 cubic foot 1 microfilm reel
23148,Weber County (Utah). Clerk of the County Court,Marriage record books,1887-1896.,Chronological by filing date.,"These volumes are copies of the marriage certificate\, filed for the record by the county clerk. The initial volume is a handwritten transcription of the certificate. The other two volumes are pre-printed forms into which the data are entered. The copies note marriage date\, bride and groom names and residence\, officiator and witness names\, and location of ceremony as well as the filing date and county clerk signature.",,Public,1 microfilm reel
23128,Department of Transportation. Project Development. Materials and Pavements Division,Transportation research needs workshop proceedings,1995-,Chronological,"This series contains the annual proceedings for the Utah Transportation Research Advisory Council (UTRAC) workshop which is organized under the direction of the Research Division of the Utah Department of Transportation. The purpose of the meetings and the resulting documents are to develop an effective\, results-oriented priority program for statewide transportation research during the next few years. The documents cover specific research areas including construction and maintenance; materials and pavements; hydraulics\, roadway design\, landscape\, and environmental issues; the Intelligent Vehicle Highway System (IVHS)\, planning\, traffic and safety; and structures and geotechnical issues.",Permanent. Retain until administrative need ends,Public,1.00 cubic foot
23155,State Insurance Fund,Biennial reports,1938-1956.,Chronological.,"This series contains reports of State Insurance Fund activities from the previous two years with information pertaining to agency activities\, workmen's compensation\, firemen's pension fund\, insurance\, claims\, policies\, dividends\, premiums\, and fiscal and financial operations.",,Public,0.20 cubic foot
23138,Board of Education. Division of Adult Education and Training,Publications,1964-2001.,Chronological by date.,"This series contains documents created by the agency\, including pamphlets\, reports\, leaflets\, file manuals\, and other published or processed documents. These records include information on administration\, legal matters\, fiscal and financial operations\, education\, curriculum\, employment\, training\, policies\, procedures\, and all other activities of the State Board of Education\, Division of Adult Education and Training. This series consists primarily of isolated publications not part of a more specific series.",,Public,1.00 cubic foot 1 microfilm reel
23127,Department of Transportation. Project Development. Materials and Pavements Division,Publications,1962-,Chronological,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",Permanent. Retain until administrative need ends,Public,6.00 cubic feet
23254,Washington County (Utah). County Clerk,Water claims and breeders certificates,1880-1896; 1916-1926.,Chronological,"In 1880 the territorial legislature passed the first act establishing and regulating water rights (Laws of the Territory of Utah\, 24th session of the Legislative Assembly\, Chapter 20). The legislature appointed the selectmen of each county to act as a water commission to generally oversee the distribution and use of water within their county. The water commission evaluated water resources\, adjudicated all claims for water use\, and issued water certificates validating rights to use water and specifying the amount. The Washington County recorder's Deed Record Book J\, which is entitled ""Water Claims and Breeders Certificates\,"" contains the minutes of the meetings of the Washington County Water Commission. After the minutes\, the county recorder used this book to record breeders certificates (Dec 1916-Apr 1925). These certificates describe bulls and verify that they are purebred.",,Public,1 microfilm reel
23261,Grand County (Utah). County Clerk,Incorporation index,1899-1990.,Alphabetical by first letter of corporation name,"This is an alphabetical index of companies incorporated to do business in Grand County\, created by the Grand County Clerk to facilitate access to the Articles of Incorporation Record Books. The series provides the company name; record book and page number; and list of amendments with their corresponding record book and page number. Beginning in 1962\, the County Clerk was no longer responsible for registering corporations in the county. From 1962-1990\, the index was used as an index for limited partnerships or for people doing business under an assumed name.",,Public,1 microfilm reel
23262,Washington County (Utah). County Recorder,Deeds (Washington),1875-1949,Chronological by date recorded.,"In March 1867\, Congress passed ""An Act for the Relief of the Inhabitants of Cities and Towns upon the Public Lands"" (Statutes at Large\, Treaties\, and Proclamations\, of the United States of America\, vol. XIV\, chap. CLXXVII)\, which established county probate judges as intermediaries to distribute land and adjudicate ownership for individuals living in surveyed communities on the public domain. As the Washington County probate court proceeded to follow this direction\, the county recorder established a new set of deeds books for Washington City and Harrisburg. The first records in these books are conveyances from the federal government to the probate judge followed by conveyances to individual claimants in these communities (Deed Book H). Thereafter\, the documents in this series include a wide variety of deeds and other land related documents. Deed Book H also contains mining deeds and notices of location for the Harrisburg mining district. All books in this series contain court decreesus,relating to estate settlements\, preemption and homestead certificates conveying land to individuals from the United States government\, and state land certificates conveying land to individuals from the State of Utah. Washington deed books also include a few miscellaneous records such as powers of attorney\, affidavits of identity\, and bishop's certificates . Deed Record Book R 2 and R 3 contain numerous tax deeds\, in which property was sold to recoup delinquent taxes.",,Public,2 microfilm reels
23257,Legislature. Local Government Survey Commission,Reports,1955-1956.,Chronological by date.,This series contains reports created by the Local Government Survey Commission as the result of a detailed survey of local governments in Utah. The reports contain information pertaining to financial management; public health services; law enforcement; planning; administration and finance of local roads and streets; fire administration; local government finances; special purpose districts; and Salt Lake City and County metropolitan area.,,Public,0.35 cubic foot
23251,Washington County (Utah). County Recorder,Water certificates and deeds,1881-1958.,Chronological by recording date.,"For a time\, the Washington County Recorder maintained separate volumes (Record Books V 2\, W\, W 2 and W 3) to record official documents relating to water rights and irrigation. These records include documents validating the right to use water\, including water certificates\, notices of appropriation\, and certificates of appropriation. They include a variety of deeds conveying water rights\, including quit claim deeds\, warranty deeds\, and agreements. They also include documents relating to disputes over water rights as they were settled by the Water Commission or by Fifth District Court. The books also contain extraneous documents. In particular\, Book V 2 includes a section of powers of attorney.",,Public,2 microfilm reels
23252,Washington County (Utah). County Recorder,Land transcripts,1907-1956.,Chronological by date.,"Washington County Deed Record Book V\, called Transcript of Lands\, describes those lands in Washington County which were granted by the Federal Government for the support of education and other public institutions and for building permanent reservoirs\, as provided by an Act of Congress passed 16 July 1894. This Act\, which enabled the people of Utah to draft a constitution and form a state government\, also granted to the State of Utah specified numbers of acres for public benefit (Statutes at Large\, Treaties\, and Proclamations\, of the United States of America\, vol. XXVIII\, chap. CLXXXVIII. Published by authority of Congress\, Boston: Brown\, Little and Company). In 1907 the Utah State Legislature mandated that the Secretary of State should transmit to each County Recorder\, a transcript of all lands within his county selected by the State of Utah under the provisions of this Act (Laws of Utah\, 1907\, chapter 163).",,Public,1 microfilm reel
23260,Washington County (Utah). County Recorder,Mortgage index,1954-1978.,"By mortgagee or mortgagor, thereunder alphabetical.","The Washington County recorder kept a mortgage index beginning in 1954\, which identifies mortgages and mortgage related documents. She recorded this index in two separate volumes\, one referencing mortgagors and the other mortgagees. For each entry\, she noted the type of document\, the names of mortgagee and mortgagor\, the date of the document and date of filing\, and a description of the property. She included the book and page number where the document was recorded. The index refers to mortgages\, corporate mortgages\, trust deeds\, and satisfactions or releases of mortgage. Frequently\, releases of mortgage also include the book and page where the mortgage was originally recorded. Infrequently\, the index also refers to chattel mortgages\, contracts\, liens and releases of a lien\, notices of default and Federal income tax liens and releases.",,Public,3 microfilm reels
23284,Department of Corrections. Division of Correctional Industries,Publications,1993-,Chronological.,"The Division of Correctional Industries provides training and work experience for inmates within the correctional system. This series contains documents created by the agency\, including pamphlets\, reports\, leaflets\, file manuals\, and other published or processed documents. These records include information on administration\, legal matters\, fiscal and financial operations\, marketing publications and all other activities of the Division of Correctional Industries. This series consists primarily of isolated publications not part of a more specific series.",Permanent. Retain until administrative need ends,Public,0.20 cubic foot
23279,Washington County (Utah). County Recorder,Land certificates,1856-1891.,Chronological,"The 1852 legislature established regulations for the transfer and possession of real estate. They determined that a quit claim or deed must be recorded for every sale or transfer of property\, and that no transaction would be valid unless officially recorded. They further directed that the recorder should not record land to any person or make any transfer without a certificate that the land had been surveyed. (Laws of Utah\, 1852. ""An Act Regulating Transfers or Possession of Land and Real Estate\,"" p. 66-67). Land certificates (or survey certificates) verify original ownership and provide a legal description of the land. They were signed by the county surveyor and/or county selectmen.",,Public,2 microfilm reels
23265,Washington County (Utah). County Recorder,Deeds (Toquerville),1865-1954.,Chronological by date recorded.,"In 1882 the territorial legislature shifted the boundary between Kane and Washington Counties\, so that a large section of western Kane County became part of Washington County (Laws of Utah\, 1882\, Chapter LII\, ""Creating Garfield County""). The county recorder began a new set of deed books for the annexed land. These books contain a wide variety of documents relating to real property in eastern Washington County\, which includes Toquerville\, Hurricane\, LaVerkin\, Springdale\, Rockville\, Grafton\, Virgin City\, New Harmony\, Bellevue\, Mountaindell\, and Duncan. These deed books contain warranty or quit claim deeds\, which conveyed property from one individual to another; probate judge deeds validating individual claims to land in Grafton\, Virgin City and Toquerville; and desert land and homestead certificates documenting individual homesteads or purchases in the public domain. They contain state land certificates issued to purchasers of state owned lands. They contain tax deeds and sheriff's deeds,chronicling the sale of property for unpaid taxes or debts. Whenever the 5th District Court settled an estate or otherwise adjudicated a land related issue\, the court decree was also recorded in the deed books. The deed books contain other land related documents\, including mining claims\, agreements\, oil and gas leases\, assignments\, easements\, and right of way deeds. They contain additional miscellaneous records such as affidavits\, bishop's certificates and powers of attorney.",,Public,8 microfilm reels
23264,Washington County (Utah). County Recorder,Deeds (Pine Valley),1878-1951.,Chronological by date recorded.,"Deeds are official contracts transferring property ownership. According to Utah law\, no transfer or sale of property is valid unless it is recorded by the county recorder. (Laws of Utah\, 1852. ""An Act Regulating Transfers of Possession of Land and Real Estate\,"" p. 66-67). Deeds include the names of buyer and seller\, a legal description of the property\, and specify the terms of the transfer. They are signed by the grantors (sellers) and witnesses. All documents in this series relate to property in western or north central Washington County\, which includes Enterprise\, Pine Valley\, Ivins\, Gunlock\, Santa Clara\, and Pinto. The records include not only deeds\, but a wide variety of documents relating to real estate. These include mayor's deeds\, indentures\, quit claim deeds\, warranty deeds\, mortgages\, mining claims\, court decrees\, auditor's tax deeds\, preemption\, desert land and homestead certificates\, leases\, agreements\, right of way deeds and easements. They also include a few miscellaneous,records.",,Public,5 microfilm reels
23263,Washington County (Utah). County Recorder,Deeds (Silver Reef),1875-1928.,Chronological by record date.,"The documents in this series of books\, including Deed Record Books J\, L\, M\, P\, Q\, and S\, record the boom and bust of a Washington County mining town. Silver Reef had a population of 1\,040 in 1877 and was abandoned by 1900. Deeds in Silver Reef conveyed land\, town sites\, mines\, mills\, water rights\, and especially mining claims. However\, the Washington County recorder originally began using Deed Book J for recording deeds transferring property from one individual to another as opposed to deeds conveying original ownership. These deeds include town lots in several town sites\, predominantly Saint George\, but also Washington\, Harrisburg\, Leeds\, Middleton and Hebron. In addition to town lots\, Book J also includes many mining deeds from the Harrisburg Mining District. Beginning with Deed Record Book L\, and continuing in Books M\, P\, Q and S\, these books primarily contain documents pertaining to town lots and mining claims in Silver Reef\, but also include some deeds in Leeds and Toquerville.us,Other documents in this series include homestead and federal land certificates\, mortgages\, mortgages foreclosures\, notices of location\, liens\, sheriff's and auditor's tax deeds\, powers of attorney\, estate settlements and occasional maps of mining claims.",,Public,5 microfilm reels
23283,Department of Corrections. Division of Correctional Industries,Annual reports,1986-,Chronological.,"The Division of Correctional Industries provides training and work experience for inmates within the correctional system. This series contains reports of Division of Correctional Industries activities from the previous year with information pertaining to agency activities\, agency staff\, programs\, justice system\, legislation\, and fiscal and financial operations.",Permanent. Retain until administrative need ends,Public,0.20 cubic foot
23287,West Valley City (Utah). City Manager,Executive orders,1984-,Numerical by consecutive executive order number,"This series is made up of executive orders issued by the city manager and/or assistant city manager of West Valley City. Executive orders are official documents through which the executive officer administers the operations of the municipal government. The city manager is empowered by the West Valley City Municipal Code to ""prescribe such rules and regulations by executive order as the city manager may deem necessary or expedient for the conduct of all departments\, divisions\, and offices; and revoke\, suspend\, or amend any rule or regulation by whomever prescribed."" These documents were compiled and maintained by the city recorder.",Retain permanently,Public,1 microfilm reel
23286,Washington County (Utah). County Recorder,Deeds (Saint George),1874-1954,Chronological by date recorded.,"In March 1867\, Congress passed ""Act for the Relief of the Inhabitants of Cities and Towns upon the Public Lands"" (Statutes at Large\, Treaties\, and Proclamations\, of the United States of America\, vol. XIV\, chap. CLXXVII)\, which established county probate judges or mayors as intermediaries who would distribute land and adjudicate ownership for individuals living in surveyed communities on the public domain. As the Washington County probate court proceeded to follow this direction\, the county recorder established a new set of deeds books for the city of Saint George. The first records in these books are conveyances from the federal government to the mayor of Saint George followed by conveyances from the mayor to individual claimants (Deed Book F). Thereafter\, the deed books contain a wide variety of documents relating to real property in Saint George or the immediate vicinity. The documents in these books include warranty or quit claim deeds conveying property from one individual to,another. They contain patents\, desert land and homestead certificates validating individual homesteads or purchases in the public domain\, and state land certificates issued to those who purchased state land. They contain tax deeds and sheriff's deeds chronicling the sale of property for unpaid taxes or debts. Whenever the 5th District Court settled an estate or otherwise adjudicated a land related issue\, the court decree was also recorded in the deed books.",,Public,11 microfilm reels
23296,Utah Tomorrow Strategic Planning Committee,Annual reports,1991-2003.,Chronological.,"The Utah Tomorrow Strategic Planning Committee is charged with recommending an ongoing and comprehensive strategic planning process for the state\, with an emphasis on involving all segments of Utah society in the process-including state and local government\, private industry\, minority and ethnic groups\, and all geographic areas. The reports contain information pertaining to history\, culture\, economic development\, education\, environment\, natural resources\, agriculture\, free enterprise\, regulatory systems\, government\, health\, safety\, human services\, and the justice system.",,Public,1.00 cubic foot
23293,Golden Gate International Exposition Commission,Report,1937-1941.,Chronological.,"The Golden Gate International Exposition Commission was created to promote Utah at the Exposition in San Francisco in 1939 and 1940. This series contains a report created by the Commission with information pertaining to legislation\, exhibits\, fiscal and financial operations\, commission members\, commission activities and meeting minutes.",,Public,0.20 cubic foot
23294,Commission for the New York World's Fair (1939-1940),Report,1937-1941.,Chronological by date.,"This series contains a report created by the Commission for the New York World's Fair with information pertaining to legislation\, exhibits\, fiscal and financial operations\, commission members\, commission activities and meeting minutes.",,Public,0.20 cubic foot
23352,Box Elder County (Utah). County Clerk,Marriage licenses and applications,1887-1898.,Numerical by license number.,"This series contains copies of the applications for marriage licenses and copies of the marriage licenses. Applications include the names of the individuals to be married\, their residence\, age\, and the date of the application. The applications also contain a form for the consent of a parent or guardian if either party to the marriage is a minor. The licenses include the names of the individuals \, the date the license was issued\, the date of the marriage\, and the signatures of the person officiating at the marriage as well as the witnesses.",,Public,4 microfilm reels
23341,Utah Technical College at Provo,Publications,1963-1972.,Chronological,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",,Public,1 microfilm reel
23322,Department of Workforce Services. Division of Housing and Community Development,Community Development Block Grant and Housing Programs consolidated plan reports,1980-,Chronological by date.,"This series contains plans for housing programs with information pertaining to housing conditions\, state policies\, fair housing plan\, low income housing needs\, homeless needs\, populations with special needs (elderly\, mentally ill\, disable persons) and those with diseases. Includes the ""Handbook of Rules and Regulations.""",Retain permanently,Public,1 microfilm reel
23312,Attorney General's Office,Opinions index,1917-1921; 1968-1982.,Alphabetical by first letter of subject.,"This book serves as a subject index to the Attorney General's opinions. The entries contain the date of the opinion\, a brief description of the subject\, and the name of the requesting agency and/or person.",,Public,1.20 cubic feet 1 microfilm reel
23349,Department of Workforce Services. Office of Rehabilitation,Publications,1967-2020.,Chronological.,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006).",Permanent. Retain until administrative need ends,Public,1 microfilm reel
23329,Department of Cultural and Community Engagement,Utah Facts Book,1978-,Chronological.,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",Permanent. Retain until administrative need ends,Public,4 microfilm reels
23355,Bear River (Utah),Financial statements and audit reports,1965-,Chronological.,"In accordance with Utah law\, Bear River City produced financial statements at the end of each fiscal year (Utah Code\, 10-6-150\, 1991). These financial statements summarize the financial affairs of the community\, listing receipts and disbursements. Beginning in 1970\, financial statements are accompanied by audit reports from an independent auditor who was required to inspect the books. From 1981 forward additional balance and income statements are included for different funds\, including the cemetery\, the general fund\, the sewer fund\, irrigation\, and revenue sharing. General ledgers and check registers are also included.",Retain permanently,Public,3 microfilm reels
23361,Honeyville (Utah),Call's Fort Cemetery entitlement to burial and perpetual care certificates,1959-,Chronological and numerical by certificate number.,"These are copies of certificates issued to plot owners. They are used as a cross reference to plot deeds to record if grave has perpetual care. They include certificate number\, date issued\, name\, amount paid\, receipt number\, and grave location.",Permanent. Retain until administrative need ends,Public,1 microfilm reel
23354,Bear River (Utah),Land management and development code,1997-1998.,Chronological.,"Utah law defines the process by which zoning ordinances are to be established in cities and towns (Utah Code\, Unannotated\, 1991\, 10-9-4; 201; 204; 302-304; 402). According to these guidelines\, Bear River established a planning commission to prepare and recommend a general plan for community development and to draft a zoning code. After developing a master plan\, the commission presented it at a public hearing and then recommended it to the town board for approval. This master plan was then used as the basis for drafting the land management and development code. In this code\, the planning commission presented proposed zoning ordinances in both map and full text format. The proposed Bear River City land management and development code was approved and adopted by the town board March 5\, 1998. Both the general plan and the zoning ordinance are contained in this series.",,Public,1 microfilm reel
23359,Honeyville (Utah),City cemetery deed records,1929-,Chronological and numerical by deed or certificate number.,"These are copies of actual deeds issued to owners of cemetery plots. They are used to keep an accurate record of plot ownership and whether they have perpetual care. They include deed number\, date issued\, name of owner\, amount of ground purchased\, description of grave purchased\, amount paid and receipt number. In some communities these deeds are recorded by the county recorder\, but in most communities the deeds are not recorded and the municipality retains the official copy. These deeds are also called ""Burial Rights.""",Permanent. Retain until administrative need ends,Public,2 microfilm reels
23399,San Juan County (Utah). County Recorder,Deed records,1891-1952.,Chronological by date recorded.,"Deeds are official contracts transferring property ownership. According to Utah law\, no transfer or sale of property is valid unless it is recorded by the county recorder. (Laws of Utah\, 1852. ""An Act Regulating Transfers of Possession of Land and Real Estate\,"" p. 66-67\, Utah State Archives series 83155). Deeds include the names of buyer and seller\, a legal description of the property\, and specify the terms of transfer. They are signed by grantors (sellers) and witnesses. In addition to deeds transferring land ownership\, San Juan County deed records include many mining deeds which transfer interest in or ownership of mining claims.",,Public,7 microfilm reels
23415,Brigham City (Utah). City Sexton,Sexton's record,1860-1909.,None.,"The Brigham City sexton's record is a ledger of information about individuals buried in the Brigham City cemetery. As required by Brigham City ordinance\, this information includes the name of the deceased\, date and place of birth\, parents' names\, death date\, cause of death\, and burial plot identification (Brigham City Ordinances\, Utah State Archives\, series 3662\, Book 1\, p. 15).",,Public,1 microfilm reel
23407,Department of Health and Human Services. Community Health and Well-Being. Division of Population Health. Office of Communicable Diseases.,Epidemiology Newsletter,1963-2019.,Chronological,"This series contains newsletters from the Bureau of Epidemiology. From 1963 to 1970\, the Bureau issued a weekly bulletin called the ""Morbidity Statistical Report."" In mid-1970 the weekly reports changed over to a monthly newsletter called the ""Communicable Disease Newsletter."" In 1992 the name was changed to the ""Epidemiology Newsletter."" The newsletters include information on various matters related to communicable diseases in Utah. Most issues also include a weekly or monthly morbidity schedule\, which documents occurrences of certain communicable diseases within Utah counties and the state as a whole.",Retain permanently,Public,1 microfilm reel
23426,Department of Natural Resources. Division of State Parks. Eastern Region.,Edge of the Cedars State Park records,ca. 1980-,none,"Records of an archaeological park and museum. Records may include board actions\, administrative correspondence\, organizational charts\, budget\, litigation\, legislation\, land surveys\, aerial maps\, deeds or other land transfer documentation\, land patents\, titles and title reports/insurance\, life estates\, easements\, property appraisals\, water rights\, initial construction inventory and planning\, environmental or soil surveys\, master plans\, development proposals\, plans and specifications\, buildings\, other facility construction\, buildings and grounds operations or current expenses\, permits\, incident reports\, dedication ceremonies\, newspaper or magazine articles\, brochures\, signage\, driving maps\, press releases\, natural studies\, archaeological studies\, historical studies\, photographs\, displays and museum exhibits\, public activities\, and visitor studies.",Permanent. Retain for 100 year(s),Public,1.00 cubic foot 1 microfilm reel
23428,Department of Natural Resources. Division of State Parks. Northern Region.,Fort Buenaventura records,ca. 1980-,none,"Records of a historic trading post park. Records may include board actions\, administrative correspondence\, organizational charts\, budget\, litigation\, legislation\, land surveys\, aerial maps\, deeds or other land transfer documentation\, land patents\, titles and title reports/insurance\, life estates\, easements\, property appraisals\, water rights\, initial construction inventory and planning\, environmental or soil surveys\, master plans\, development proposals\, plans and specifications\, buildings\, other facility construction\, buildings and grounds operations or current expenses\, permits\, incident reports\, dedication ceremonies\, newspaper or magazine articles\, brochures\, signage\, driving maps\, press releases\, natural studies\, archaeological studies\, historical studies\, photographs\, displays and museum exhibits\, public activities\, and visitor studies.",Permanent. Retain for 1 year(s) after final action,Public,1 microfilm reel
23423,Department of Natural Resources. Division of State Parks. Eastern Region.,Dead Horse Point records,ca. 1960-,none,"Records of a scenic park in southeastern Utah. Records may include board actions\, administrative correspondence\, organizational charts\, budget\, litigation\, legislation\, land surveys\, aerial maps\, deeds or other land transfer documentation\, land patents\, titles and title reports/insurance\, life estates\, easements\, property appraisals\, water rights\, initial construction inventory and planning\, environmental or soil surveys\, master plans\, development proposals\, plans and specifications\, buildings\, marinas and docks\, other facility construction\, buildings and grounds operations or current expenses\, permits\, incident reports\, dedication ceremonies\, newspaper or magazine articles\, brochures\, signage\, driving maps\, press releases\, natural studies\, archaeological studies\, historical studies\, photographs\, displays and museum exhibits\, public activities\, and visitor studies.",Permanent. Retain for 100 year(s) after case is closed,Public,1 microfilm reel
23420,Department of Natural Resources. Division of State Parks. Northern Region.,Camp Floyd State Park records,ca. 1964-,none,"Records of a heritage park in Utah County\, Utah. Camp Floyd is a former military post that quartered the largest troop concentration in the United States from 1858 to 1861. Stagecoach Inn\, also in the park\, was an overnight stop on the historic Overland Stage and Pony Express route. The park also contains a veterans' cemetery. Records may include: board minutes\, administrative correspondence\, land patents\, initial construction inventory and planning\, environmental or soil surveys\, master plans\, development proposals\, plans and specifications\, buildings\, other facility construction\, buildings and grounds operations or current expenses\, permits\, incident reports\, dedication ceremonies\, newspaper or magazine articles\, brochures\, signage\, driving maps\, press releases\, natural studies\, archaeological studies\, historical studies\, photographs\, displays and museum exhibits\, public activities\, and",Permanent. Retain for 1 year(s) after final action,Public,1 microfilm reel
23419,Department of Natural Resources. Division of State Parks. Northern Region.,Bear Lake State Park,ca. 1960-,none,"Records of a water recreation park in northern Utah along the Idaho border. Records may include board actions\, administrative correspondence\, organizational charts\, budget\, litigation\, legislation\, land surveys\, aerial maps\, deeds or other land transfer documentation\, land patents\, titles and title reports/insurance\, life estates\, easements\, property appraisals\, water rights\, initial construction inventory and planning\, environmental or soil surveys\, master plans\, development proposals\, plans and specifications\, buildings\, marinas and docks\, other facility construction\, buildings and grounds operations or current expenses\, permits\, incident reports\, dedication ceremonies\, newspaper or magazine articles\, brochures\, signage\, driving maps\, press releases\, natural studies\, archaeological studies\, historical studies\, photographs\, displays and museum exhibits\, public activities\, and visitor studies.",,Public,1 microfilm reel
23440,Department of Natural Resources. Division of State Parks. Southwestern Region.,Kodachrome State Park records,ca. 1969-,none,"Kodachrome is a scenic park near Bryce Canyon National Park in Southern Utah. Records may include board actions\, administrative correspondence\, organizational charts\, budget\, litigation\, legislation\, land surveys\, aerial maps\, deeds or other land transfer documentation\, land patents\, titles and title reports/insurance\, life estates\, easements\, property appraisals\, water rights\, initial construction inventory and planning\, environmental or soil surveys\, master plans\, development proposals\, plans and specifications\, buildings\, marinas and docks\, other facility construction\, buildings and grounds operations or current expenses\, permits\, incident reports\, dedication ceremonies\, newspaper or magazine articles\, brochures\, signage\, driving maps\, press releases\, natural studies\, archaeological studies\, historical studies\, photographs\, displays and museum exhibits\, public activities\, and visitor studies.",Permanent. Retain for 100 year(s),Public,1 microfilm reel
23446,Department of Natural Resources. Division of State Parks. Eastern Region.,Newspaper Rock Park records,ca. 1960-2016.,none,"Newspaper Rock is a boulder covered with prehistoric and historic petroglphs located in southeastern Utah near Monticello. Records may include board actions\, correspondence\, budget\, legislation\, land surveys\, aerial maps\, deeds or other land transfer documentation\, land patents\, titles and title reports/insurance\, life estates\, easements\, property appraisals\, water rights\, initial construction inventory and planning\, environmental or soil surveys\, master plans\, development proposals\, plans and specifications\, buildings\, marinas and docks\, other facility construction\, buildings and grounds operations or current expenses\, permits\, incident reports\, dedication ceremonies\, newspaper or magazine articles\, brochures\, signage\, driving maps\, press releases\, natural studies\, archaeological studies\, historical studies\, photographs\, displays and museum exhibits\, public activities\, and visitor studies.",Permanent. Retain for 1 year(s) after final action,Public,1 microfilm reel
23438,Department of Natural Resources. Division of State Parks. Southwestern Region.,Iron Mission State Park records,ca. 1972-,none,"Iron Mission is a heritage park with a museum regarding Iron County. Records may include board actions\, administrative correspondence\, organizational charts\, budget\, litigation\, legislation\, land surveys\, aerial maps\, deeds or other land transfer documentation\, land patents\, titles and title reports/insurance\, life estates\, easements\, property appraisals\, water rights\, initial construction inventory and planning\, environmental or soil surveys\, master plans\, development proposals\, plans and specifications\, buildings\, marinas and docks\, other facility construction\, buildings and grounds operations or current expenses\, permits\, incident reports\, dedication ceremonies\, newspaper or magazine articles\, brochures\, signage\, driving maps\, press releases\, natural studies\, archaeological studies\, historical studies\, photographs\, displays and museum exhibits\, public activities\, and visitor studies.",Permanent. Retain for 100 year(s),Public,1 microfilm reel
23432,Department of Natural Resources. Division of State Parks. Eastern Region.,Goosenecks State Park records,ca. 1962-,none,"Records of a scenic park overlooking the entrenched meanders of the San Juan River in extreme southeastern Utah. Records may include board actions\, budget\, administrative correspondence\, aerial maps\, deeds or other land transfer documentation\, land patents\, titles and title reports/insurance\, life estates\, easements\, property appraisals\, water rights\, initial construction inventory and planning\, environmental or soil surveys\, master plans\, development proposals\, plans and specifications\, buildings\, marinas and docks\, other facility construction\, buildings and grounds operations or current expenses\, permits\, incident reports\, dedication ceremonies\, newspaper or magazine articles\, brochures\, signage\, driving maps\, press releases\, natural studies\, archaeological studies\, historical studies\, photographs\, displays and museum exhibits\, public activities\, and visitor studies.",Permanent. Retain for 1 year(s) after final action,Public,1 microfilm reel
23433,Department of Natural Resources. Division of State Parks. Northern Region.,Great Salt Lake State Park records,ca. 1969-,none,"Records of Antelope Island in the Great Salt Lake\, a scenic island with boating\, a historic ranch site\, and buffalo; and of an area on the north shore of the Great Salt Lake which consists mainly of a marina. Records may include board actions\, budget\, correspondence\, titles and title reports/insurance\, life estates\, easements\, property appraisals\, water rights\, initial construction inventory and planning\, environmental or soil surveys\, master plans\, development proposals\, plans and specifications\, buildings\, marinas and docks\, other facility construction\, buildings and grounds operations or current expenses\, permits\, incident reports\, dedication ceremonies\, newspaper or magazine articles\, brochures\, signage\, driving maps\, press releases\, natural studies\, archaeological studies\, historical studies\, photographs\, displays and museum exhibits\, public activities\, and visitor studies.",Permanent. Retain until administrative value has been met,Public,1 microfilm reel
23437,Department of Natural Resources. Division of State Parks. Northern Region.,Hyrum State Park administrative records,1983-1986,None.,"Hyrum State Park is at the Hyrum Reservoir in northern Utah\, along the Idaho border. The reservoir was created in the 1930s after the construction of the Hyrum Dam on the Little Bear River\, a Works Progress Administration and Bureau of Reclamation project. This series contains administrative records consisting of park information reports submitted to the State Park Board. The information reports contain such information as: maps; summaries of park history; visitor reports; reports on winter recreation\, hunting\, fishing\, and water recreation; reports on park facilities including development\, construction\, and vandalism; and reports on erosion\, landscaping\, and water\, electric\, and sewer facilities. Records of a water recreation park in northern Utah along the Idaho border.",Permanent. Retain for 1 year(s) after final action,Public,0.35 cubic foot
23492,Kane County (Utah). County Clerk,Marriage certificate record book,1888-1901.,Numerical by certificate number.,"This volume contains handwritten transcriptions of marriage certificates and licenses. The information in the records includes the names of the bride and groom\, their ages\, residences\, the date and place of the marriage\, the name of the officiating party and witnesses\, and the date filed by the clerk.",,Public,2 microfilm reels
23480,Iron County (Utah). Clerk of the Probate Court,Marriage certificate record book,1887-1893.,Chronological by date.,"This series contains transcripts of marriage certificates as filed with the Iron County Clerk's office. The certificates include the names of the bride and groom\, the city and county of their residence\, the date and place of marriage\, the names of the officiator and witnesses\, and the date filed by the clerk.",,Public,1 microfilm reel
23483,Juab County (Utah). Clerk of the County Court,Marriage certificate record books,1887-1895.,Chronological by date.,"This record book contains transcribed copies of marriage certificates as filed by the Clerk. The records certify that the marriage did occur\, the date of the marriage\, the parties and their residences\, the name of the officiator\, and the names of the witnesses.",,Public,1 microfilm reel
23502,Cedar City (Utah),Survey record,1870-1898.,Chronological.,"The survey record book contains surveys of property in the Cedar City area\, which is township 36 south at range 11 west of the Salt Lake base line and meridian. Each survey contains a description of the surveyed boundaries. Some entries also include the legal description of the property\, the survey date and the name of the person or institution for whom the survey was made. This book also contains a few deeds\, a plat map of the Cedar City cemetery and plat maps of the Cedar City survey.",,Public,1 microfilm reel
23468,Washington County (Utah). County Recorder,Miscellaneous records index,1908-,"Alphabetical by name, thereunder chronological.","The Washington County recorder created an index to miscellaneous records. This index indicates names of grantee and grantor\, dates of creation and filing\, type of document\, and file number. Some of the documents referred to in this index are: contracts\, leases\, mergers\, death certificates\, affidavits\, city ordinances\, powers of attorney\, right of ways\, covenants\, resolutions\, cemetery deeds\, restrictions\, bonds\, orders\, licenses\, leases\, agreements\, bills of sale\, oil leases\, notices of noncompliance\, mortgage foreclosures\, president's and bishop's certificates\, notices of lis pendens\, letters\, options\, deeds\, trust deeds\, limited partnerships\, and military discharges.",,Public,1 microfilm reel
23482,Sandy (Utah). Community Development Department,General plan maps,1980-,Chronological by date.,"These maps show zoning boundaries within the municipality. They are usually blueprint maps which show streets\, property lines\, zoning boundaries\, and area classifications. These maps are used for reference purposes and are frequently updated.",Permanent. Retain until administrative need ends,Public,1 microfilm reel
23460,Department of Natural Resources. Division of State Parks. Northern Region.,Utah Lake State Park records,ca. 1967-,none,"A water recreation park near Provo on Utah's largest fresh water lake\, the park has fishing\, boating\, and seasonal ice skating. Records may include correspondence\, board actions\, budget\, legislation\, land surveys\, aerial maps\, deeds or other land transfer documentation\, land patents\, titles and title reports/insurance\, life estates\, easements\, property appraisals\, water rights\, initial construction inventory and planning\, environmental or soil surveys\, master plans\, development proposals\, plans and specifications\, buildings\, marinas and docks\, other facility construction\, buildings and grounds operations or current expenses\, permits\, incident reports\, dedication ceremonies\, newspaper or magazine articles\, brochures\, signage\, driving maps\, press releases\, natural studies\, archaeological studies\, historical studies\, photographs\, displays and museum exhibits\, public activities\, and visitor studies.",Permanent. Retain for 1 year(s) after final action,Public,1 microfilm reel
23553,Governor Rampton,Energy task force records,1975-1976.,Chronological by date.,"This series contains correspondence\, reports\, and other information regarding the Energy Task Force\, a group created in 1976 by Governor Rampton and the Utah State Legislature with the assistance of the University of Utah. The correspondence includes letters from the University of Utah\, the Utah State Legislature\, and the Federal Energy Administration. The Energy Task Force was created in order to construct a comprehensive energy policy for Utah\, and was also known as the ""Blue Ribbon Task Force on Energy.""",,Public,0.35 cubic foot
23526,Salt Lake City (Utah). Fire Department,Photographs,ca. 1885-1975.,None.,"Photographs\, including some negatives and cabinet cards loose or in albums\, depicting individual firemen\, fire stations and equipment\, and activities of the department.",,Public,1.00 cubic foot
23505,Cedar City (Utah),Expense ledgers,1906-1942.,"By year groupings, thereunder by topic, and thereunder chronological.","Expense ledgers itemize expenditures for the city\, including salaries paid to city officials; expenses for maintaining streets\, sidewalks\, city library\, park\, cemetery\, water systems\, ditches\, and dams; and for other costs\, such as feeding prisoners\, paying jury members and witnesses\, paying interest on city bonds\, and paying costs of electricity\, printing and publishing\, and putting on July celebrations. Year-end financial summary reports are also included for 1909-1922.",,Public,2 microfilm reels
23521,Governor Rampton,Federal program records,1971-1976.,Alphabetical by program.,"This series documents correspondence\, news releases\, reports\, and other materials relating to two federal programs with which Governor Rampton and the state of Utah were involved: the Comprehensive Annual Services Program Plan (which relates to Title XX of the Social Security Act of 1974 or 1975); and the Economic Stabilization Program (which relates to the Economic Stabilization Act of 1970). Rampton was appointed by President Nixon to serve on the Committee on State and Local Government Cooperation\, which was an advisory panel to the President's Cost of Living Council\, Price Commission\, and Pay Board. The Cost of Living Council\, Price Commission\, and Pay Board were under the auspices of the Economic Stabilization Program.",,Public,1.00 cubic foot 2 microfilm reels
23518,Washington County (Utah). County Recorder,Oaths of office and bonds,1897-1930.,Chronological by date.,"The laws of Utah as adopted in 1896 required county officials to take an oath and give a bond before entering into the discharge of their duties. All official bonds were to be recorded in the office of the county recorder and filed in the office of the county clerk (Laws of Utah\, 1896\, chapter 81\, sec 48 & 56). In the oath of office a new official swore that he would faithfully carry out the duties of his office. In the bond the new official and his sureties put up a bond for an amount determined by the county commissioners. The bond stated that if the officer neglected to perform his duties\, then this money would paid to the county\, but if he did faithfully carry out his duties\, then the bond would become null and void. The Washington County recorder recorded the bonds of many county officials.",,Public,0.50 cubic foot 1 microfilm reel
23503,Cedar City (Utah),Tax sale record book,1896-1902.,Chronological.,"The tax sale record book documents the sale of real property for delinquent taxes. Entries include the property owner's name\, a property description\, the amount of taxes owed\, the cost of sale\, the amount of bid\, date of sale\, date of redemption\, the name of person redeeming the property and a description of what portion of lot or tract sold for taxes.",,Public,1 microfilm reel
23578,Washington County (Utah). Probate Court,Claims abstracts,1871-1882.,By town site.,"The probate court created an abstract or summary of land claims presented during special court sessions held to judge property ownership within Washington County's several communities. The abstracts provide the names of claimants and describe each claim. Most claims contain additional penciled-in information\, such as where the deed is recorded\, whether the claim was suspended or continued to another session\, or the property location on an official map. Abstract Book 1 contains claims in the city of Saint George (1871-1876) and in the Pine Valley town site (1881). Abstract Book 2 contains claims in the Washington town site (1872-1873)\, the Harrisburg town site (1872-1874)\, the Santa Clara town site (1882)\, and the Pinto town site (1885).",,Public,1.00 cubic foot 1 microfilm reel
23555,Washington County (Utah). County Recorder,Abstracts (towns),1863-,"By community, thereunder by block number.","County recorders are required by Utah law to keep abstract records\, which show by tract\, every conveyance\, encumbrance or other recorded document pertaining to land within the county (Utah Code\, Annotated\, 1953\, 17-21-6). Each abstract entry indicates the kind of document\, notes the dates it was created and filed\, and names a grantee and grantor. It contains a legal description of the property and identifies a location in terms of plat\, block and lot number. Abstracts report where transactions were acknowledged\, name acknowledging officers\, indicate when entries were in the abstract and tell the book and page number where deeds or other documents were recorded. Entries in Abstract Books D and D 1 were later carried forward in Abstracts: Towns. These records provide a chronological history of ownership and encumbrances for each town lot within Washington County communities other than the city of Saint George\, with the exception that abstracts for Hurricane and Santa Clara begin in books,A and A 1\, but are later carried forward in Abstracts Indexes: Towns.",Retain permanently,Public,3 microfilm reels
23579,Cedar City (Utah),Library accounting ledger,1912-1914.,"Divided by topic, thereunder chronological.","The library accounting ledger contains a bank statement for 1912 and a few pages listing expenses for various things\, such as books\, electricity\, ward hall rental\, librarian salary\, magazines and newspapers. There are a few receipts and year-end reports of library expenses for 1913-1914.",,Public,1 microfilm reel
23583,San Juan County (Utah). County Recorder,Mining records index (locations),1888-1982.,,"The San Juan County recorder created an index to provide reference to notices of location and all other mining records he recorded. This master index provides reference by the name of the mining claim and references notices of location as well as deeds\, mining and mineral leases\, amendments to notices of location\, agreements\, assignments\, court decrees\, liquidations\, mortgages\, mortgage releases\, and affidavits showing proof of labor. Information in the index includes the name of the claim\, the name or names of locators or owners\, the the kind of document\, the date it was filed\, and the book and page number where recorded. It sometimes indicates the mining district or township in which the claim is located.,These are legal instruments recorded by the county recorder concerning mining. They include the following: Notices of locations\, Mining deed records\, Mining claims records\, Proof of labor records\, Mining mortgages\, Mining abstract records\, Mining transfers and relocations. In some counties mining records are compiled separately\, while in others they are part of the ""Official records.""",,Public,11 microfilm reels
23554,Washington County (Utah). County Recorder,Abstracts (Saint George),1862-,"Sequential by plat letter, thereunder numerical by block number.","County recorders are required by Utah law to keep abstract records\, which show by tract\, every conveyance\, encumbrance or other recorded document pertaining to land within the county (Utah Code Annotated\, 1953\, 17-21-6). Each abstract entry indicates the kind of document\, notes the dates it was created and filed\, and names a grantee and grantor. It contains a legal description of the property and identifies a location in terms of plat\, block and lot number. Abstract entries indicate where transactions were acknowledged\, name the acknowledging officer\, indicate when the entry was made in the abstract book\, and tell the book and page where documents were recorded. The entries in Abstract Book A\, Abstract Book A 1\, and Abstracts: Saint George\, chronicle documents relating to town lots in the city of Saint George. Abstract Books A and A 1 contain entries for Hurricane and Santa Clara as well.",Retain permanently,Public,2 microfilm reels
23601,Governor Rampton,Sound recordings,1964-1976.,Alphabetical by title.,"This series contains sound and motion picture recordings preserved by the Governor and his staff for publicity and/or historical purposes. This series includes recordings of the Great Salt Lake Development Hearings\, public service messages given by Rampton\, as well as a 1967 speech given by Rampton at the Patriot's Day Celebration in Salt Lake City. As far as can be ascertained\, records in this series date from 1964 to 1968.",,Public,1.00 cubic foot
23602,Washington County. Clerk of the County Court,Articles of incorporation record book (ecclesiastical corporations),1882-1887.,Chronological by date.,"This volume records copies of Articles of Incorporation filed with the Washington County Clerk by newly organized religious corporations\, mainly LDS wards. Registers were kept as the official copy available for public use. The actual articles of incorporation record the following: names of the incorporators and their places of residence\, the length of the corporation's duration\, the pursuit of business agreed upon and method of conducting business\, number and kind of corporate officers\, and the number of directors necessary to transact corporate business. Under the laws of the territorial legislature\, religious bodies desiring to incorporate\, were to file,and record articles of incorporation with their respective county clerk much as for-profit corporations did. These agreements specified the nature and place of business\, terms for officers\, etc.\, but did not need to specify sale of stock shares. The clerk in turn issued a certificate of incorporation and recorded the final articles of incorporation in these record books.",,Public,0.20 cubic foot 2 microfilm reels
23591,Bear River (Utah),Codified ordinances,1906.,"Chronological, thereunder numerical by title and section.","In 1906 the Bear River town board published The Revised Ordinances of Bear River Town\, Utah. In this booklet\, the town board compiled a complete simplified code of all general or permanent ordinances (See Utah Code\, 1991\, 10-3-707). The code defines the city boundaries\, identifies and names streets\, and establishes general guidelines for the city government. The code defines the responsibilities of all town officers\, including the town president\, board of trustees\, town clerk\, treasurer\, marshal\, streets supervisor\, pound keeper\, water master\, and sexton. The code regulates irrigation\, taxation and licensing. It also defines misdemeanors and nuisances and makes specific regulations about food\, drink\, communicative diseases\, and dogs.",,Public,1 microfilm reel
23584,San Juan County (Utah). County Recorder,Mining records index (locators),1955-1994.,"Alphabetical by name of locator or owner, thereunder chronological by filing date.","The San Juan County recorder created this index to provide reference to notices of location and other mining documents by the names of individuals or corporations locating or owning the claim. Documents referenced in this index include notices of location\, maps\, deeds\, mining and mineral leases\, amendments to notices of location\, agreements\, assignments\, court decrees\, liquidations\, mortgages\, mortgage releases\, affidavits showing proof of labor\, etc. Information provided in the index includes the name or names of locators or owners\, the name of the claim\, the kind of document\, the date it was filed\, and the book and page number where recorded. It sometimes indicates the mining district or township in which the claim is located.,These are legal instruments recorded by the county recorder concerning mining. They include the following: Notices of locations\, Mining deed records\, Mining claims records\, Proof of labor records\, Mining mortgages\, Mining abstract records\, Mining transfers and relocations. In some counties mining records are compiled separately\, while in others they are part of the ""Official records.""",,Public,6 microfilm reels
23594,Governor Lee,Extradition case files,"1949, 1953.",Chronological by date.,Known holdings in this series include two files on extradition cases handle by Governor Lee. The files document requests for extradition of one suspected criminal from California to Utah and another from Utah to Idaho. Other extradition case documentation can be found in correspondence.,,Public,0.20 cubic foot 1 microfilm reel
23618,Cedar City (Utah),Cemetery deeds,1900-,chronological by certificate number with subsequently created documents filed immediately after the original certificate.,"The Cedar City recorder keeps a record of cemetery deeds\, more recently called certificates of burial rights(Compiled Laws of Utah 15-10-632x5\, 632x6\, 1907). Cemetery deeds convey ownership of cemetery plots from the city mayor to individuals. Each deed includes the date of creation and recording\, describes the cemetery plot involved\, names the recipient and verifies that payment was made. In addition to cemetery deeds the Cedar City books contain other related documents including deeds or assignments transferring burial rights from the original purchaser to someone else\, and affidavits and letters discussing the owner's wishes regarding the cemetery plot.",Retain permanently,Public,4 microfilm reels
23616,Kanarraville (Utah),General plan,1994.,None.,"Utah law provides that each city shall prepare a comprehensive long-range general plan to guide growth and land development within the municipality (UCA 10-9-301(1)\, 1997). The plan is designed to serve as a guide for decision-making on zoning and other planning proposals. According to law\, the plan may include: (a) a land use element; (b) a transportation element; (c) an environmental element; (d) a public services and facilities element; (e) a rehabilitation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan; and any other elements that the municipality considers appropriate (UCA 10-9-302(2)\, 1997). Kanarraville adopted a general plan in April 1994. This plan contains information about Kanarraville's location\, geography\, demographics\, history\, weather\, land use and housing. It outlines goals for each element as established by the town board. The board wants to maintain and enhance Kanarraville's rural and natural,environment\, including the maintenance of ranching in the area. They want Kanarraville to be a bedroom community for Cedar City and are not interested in any type of commercial or industrial development.",,Public,1 microfilm reel
23609,Enoch (Utah),General Plan committees minutes,1991-1992.,Alphabetical by committee.,"Utah law provides that each city shall prepare a comprehensive long-range general plan to guide growth and land development within the municipality (UCA 10-9-301(1)\, 1997). The plan is designed to serve as a guide for decision-making on zoning and other planning proposals. According to law\, the plan may include: (a) a land use element; (b) a transportation element; (c) an environmental element; (d) a public services and facilities element; (e) a rehabilitation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan; and any other elements that the municipality considers appropriate (UCA 10-9-302(2)\, 1997). In April 1991 the Enoch planning commission set up a number of citizens'committees to make recommendations for a general plan. The committees met and came up with suggestions in the following areas: agriculture; beautification (design and zoning); cemetery; community surveys; economic development; emergency preparedness;suesgs,environmental quality; green areas\, parks and trails; public facilities and land use; recreation and fine arts; roads and transportation; safety; utilities and energy; waste disposal; and water drainage. This series is a compilation of the notes\, committee minutes\, or other material collected by these committees. At least half of the committees left no records. This series does not contain a copy of the general plan.,ation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality considers appropriate"" (UCA 10-91-403 (3) (2012)). The plan may also include maps\, plats\, and charts.",,Public,0.20 cubic foot 1 microfilm reel
23612,Kanarraville (Utah),Town board minutes,1976-,Chronological by date.,"The Kanarraville town board is responsible for exercising the community's legislative and executive powers (see Utah Code\, Unannotated\, 1992\, 10-3-101). The board is responsible for all aspects of city management\, such as appointing city officials and setting their salaries\, levying taxes and managing city finances\, maintaining public services and utilities\, and regulating activity within the city. Kanarraville town board minutes summarize the discussion of issues before the board and describe actions taken by the board. Minutes identify the place and time of meeting and name those present. The Kanarraville town board focused chiefly on maintaining public services\, and especially Kanarraville's municipal water. The board discussed water rates\, delinquent water bills\, installing water lines and meeting purification standards. The town board also addressed routine matters such as street maintenance\, cemetery upkeep\, and ongoing community clean up. The town board has been involved in July,4th celebrations and has sponsored dances. In 1986 Kanarraville established and began maintaining a fire department. Also in that year\, the board published revised codified ordinances. In 1994 they began work on a new park\, the Cobblecrest Recreation Facility. In 1998 the town board created a planning and zoning commission.",Permanent. Retain until administrative need ends,Public,2 microfilm reels
23604,Enoch (Utah),Codified ordinances,1980-,"Numerical by title, chapter, and part numbers.","These books contain the legislative action of city council to regulate\, require\, prohibit\, govern\, control\, or supervise any activity\, business\, conduct\, or condition authorized by UCA 10-3-701 to 715 (1977). An ordinance includes a number\, a title\, preamble\, an ordaining clause\, the body or subject of ordinance\, when applicable\, penalty of violation\, effective date\, signature of mayor or acting mayor\, and municipal seal.",Permanent. Retain until administrative need ends,Public,0.50 cubic foot 1 microfilm reel
23613,Kanarraville (Utah),Subject files,1933-,Alphabetical by subject.,"The Kanarraville municipal government kept important documents in a subject file. These documents include copies of city ordinances and resolutions\, correspondence\, reports\, bonds\, affidavits\, agreements\, petitions\, burial transit permits\, the general plan and other miscellaneous documents. Kanarraville subject files contain the following topics: building lots\, cemetery\, Cobblecrest Park\, Enterprise Cable\, emergency 911\, fire department\, Kanarraville town corporation\, garbage\, general plan\, group homes\, maps\, mobile home parks\, Mountain Fuel\, public health\, public records\, release and covenant not to sue\, resolutions\, size lots\, streets parking\, subdivisions\, Utah liability vehicles\, water\, water well\, and Utah Power and Light Company.",Permanent. Retain until administrative need ends,Public,1 microfilm reel
23625,Parowan (Utah),Revised ordinances,1920; 1931; 1943-,"Chronological by year, thereunder numerical by ordinance number.","These ordinances document the approximately ten year revision of municipal ordinances as required by the Parowan city council and constitute the current municipal code for Parowan at the time of their publication. The ordinances primarily concern maintaining law and order; guarding public health; administering water use and development; creating and maintaining public improvements; licensing\, taxing\, and regulating businesses\, trades\, and professions; regulating commodities and dangerous substances (such as liquor and tobacco); abating nuisances; controlling domestic animals and livestock; conducting elections; creating municipal offices and departments; appointing public officials; setting salaries; and controlling city finances.",Permanent. Retain until administrative need ends,Public,1 microfilm reel
23642,Iron County (Utah). Probate Court,Land certificates (Parowan),1872-1879.,Chronological by date.,"The federal government and the territorial legislature designated county probate courts to act as intermediaries in the transfer of surveyed town site lots from the public domain to private ownership. As the Iron County Probate Court proceeded to follow this direction\, it issued land certificates to individuals judged to be the rightful owners of lots in Parowan. These certificates authorized the county recorder to record a deed transferring ownership of the lot from the mayor to the individual owner. Each certificate is headed with information about the probate court and is addressed to the mayor of Parowan. It certifies that a certain individual was on a certain date judged by the court to be the rightful owner of a certain town lot and was entitled to a deed for the same. Certificates were signed by the probate court clerk. Each certificate also indicates the date a deed was recorded.",,Public,2 microfilm reels
23627,Paragonah (Utah),Compiled ordinances,"1916, 1989-","Chronological, thereunder numerical by chapter and title number within each book.","The ""Compiled Ordinances of Paragonah\, Utah"" (1916) were published by authority of the town board and president\, and according to the minutes of that board\, took effect 15 November 1916. These ordinances establish the town boundaries and general provisions for municipal government. They detail the responsibilities of all town officers. The ordinances regulate activity within the town by defining misdemeanors and nuisances\, and by establishing a variety of regulations. These include such things as licensing dogs\, controlling the sale of beer\, and establishing curfews. The ""Revised Ordinances of the Town of Paragonah"" (1989) are similar to the original ordinances\, but contain expanded regulations around building construction\, fire codes and zoning regulations. They also contain expanded general provisions and more extensive crime definitions.,These books contain the legislative action of city council to regulate\, require\, prohibit\, govern\, control\, or supervise any activity\, business\, conduct\, or condition authorized by UCA 10-3-701 to 715 (1977). An ordinance includes a number\, a title\, preamble\, an ordaining clause\, the body or subject of ordinance\, when applicable\, penalty of violation\, effective date\, signature of mayor or acting mayor\, and municipal seal.",Permanent. Retain until administrative need ends,Public,1 microfilm reel
23630,Paragonah (Utah),Resolutions,1976-,Chronological.,"This series contains the resolutions of the Paragonah town board as signed by the town clerk and mayor or board president. The resolutions establish rates and policies and procedures pertaining to public utilities like electricity and garbage collection. Beginning in 1993\, the town board passed an annual resolution to adopt a specific budget for the upcoming year. Through resolution the town board made official statements about external matters. Some of these include protests against the Piute Indian Tribe's acquisition of additional reservation lands\, and against classification of land in Zion National Park as wilderness area. Through resolutions the board appointed a Y2K coordinator (for computer conversions from the year 1999 to 2000)\, terminated the justice of the peace court\, supported the creation of the Iron County Coordination Council\, and adopted zoning ordinances and a new town survey.",Permanent. Retain until administrative need ends,Public,1 microfilm reel
23629,Paragonah (Utah),Zoning ordinance,1984.,Numerical by ordinance and title number.,"This publication\, entitled ""Uniform Zoning Ordinance of the Town of Paragonah\,"" states that the purpose of this ordinance is to promote the health\, prosperity\, convenience\, safety\, morals and order for the present and future inhabitants of Paragonah; to foster a rural environment and protect urban development; and to secure economy in government expenditures. In this zoning ordinance\, the town board established a planning commission to oversee community development (chapter 2) and a board of adjustment to hear and decide appeals or requests for exceptions to the ordinances (chapter 3). In addition to defining these agencies\, the zoning ordinance established zoning districts for mobile homes\, single residential dwellings\, commercial buildings and residential estates. It also defined regulations for buildings and established off street parking requirements. State law authorizes Utah cities and towns to establish zoning laws\, planning commissions and boards of adjustment (Utah Code\,,Unannotated 10-9-1-30\, 1988).",,Public,1 microfilm reel
23675,Harrisburg Mining District (Utah). Recorder,Mining records,1871-1897.,Chronological by date.,"The Harrisburg Mining District (originally the Union Mining District) was organized in 1871\, after the discovery of silver at Silver Reef. In accordance with established practice\, which Congress enacted into law the following year (1872)\, mineral deposits in the public domain were free and open to exploration\, and locators of the same had exclusive right of possession. Local mining districts managed mining operations and kept a record of claims. Statutes at Large\, Treaties\, and Proclamations\, of the United States of America\, vol. XVII\, chap. 152). The Harrisburg Mining District record books contain the minutes of early meetings held by the miners and the by laws adopted for the district. Thereafter\, they contain primarily mining claims or notices of location. For each notice the mining district recorder reported the names of locators\, the name of the mining claim\, and a legal description of the location. In addition to notices of location\, the mining record books include other mining,documents such as\, mining deeds\, documents validating labor performed on claims\, documents about water rights\, notices of relocation\, protests against notices of location\, amended notices\, and maps identifying the location of particular claims.",,Public,2 microfilm reels
23685,Washington County (Utah). County Recorder,Powers of attorney index,1901-1988.,"Alphabetical by initial letter of surname, thereunder chronological.","A power of attorney is a legal document which authorizes someone to execute any conveyance of real estate as an agent or attorney for the owner. Powers of attorney are valid only after they have been acknowledged\, certified and recorded (Utah Code\, Annotated 57-1-8). The Washington County recorder did not keep a separate book for powers of attorney\, but mixed them with deeds and other land related records. However\, in accordance with Utah law (Utah Code\, Annotated 17-21-6)\, she kept an index to powers of attorney which provides the date of filing and the book and page were recorded. This index includes both the names of property owners and designated attorneys\, and indicates when and if the power of attorney was revoked.",,Public,1 microfilm reel
23670,Washington County (Utah). County Recorder,Abstracts (mines),1875-,By order of entry.,"The Washington County recorder kept an abstract of mining claims. For each mining claim (or mill site) he made a chronological list of official activity. These actions include\, but are not limited to\, notices of location\, proof of labor\, deeds conveying interest or part interest to another party\, and leases. The recorder generally began keeping an abstract when some official action involved the claim subsequent to original recording of location notice. In this record he included the name of the claim\, the names of locators\, and identified a mining district. He indicated the date of original location and where and when the notice was recorded. In the list of actions involving the claim\, he included the names of grantee and grantor\, the kind of instrument (or action)\, dates for recording and possibly additional details.",Permanent. Retain until administrative need ends,Public,5 microfilm reels
23671,Washington County (Utah). County Recorder,Mining proof of labor,1897-1956.,Chronological by date recorded.,"Federal mining law enacted in 1872 provided that all valuable mineral deposits in the public domain were free and open to exploration and purchase and that the locators of the same were to have exclusive right of possession as long as they complied with the laws of the United States and of the local mining district. The law authorized the democratic organization of local mining districts and charged them to record mining claims and manage mining operations in accordance with Federal law and local needs and customs. Final ownership of a mining claim involved more than discovery\, possession and recording\, but also required that the claimant work the ground and perform labor on the claim as required by Congress and the regulations of local mining districts. (Statutes at Large\, Treaties\, one hundred dollars worth of labor be performed or improvement made during each year. The primary documents in this series are affidavits offering proof that the requisite labor had been performed. In,certain years Congress legislated exceptions to this labor requirement. For example\, in 1917 Congress passed a joint resolution to suspend the requirement of annual assessment work on mining claims during the years 1917 and 1918. (Statutes at Large\, Treaties\, and Proclamations\, of the United States of America\, vol. XL\, chap. 75). However\, the law required that in order to obtain the benefits of this resolution\, every claimant must file a notice of his desire to hold his claim. Other exceptions to the labor requirement were passed in 1933\, 1934\, 1937\, and 1943-1944. In accordance with these\, the documents in this series include notices of intent to hold a claim in addition to documents showing proof of labor.",,Public,2 microfilm reels
23669,Washington County (Utah). County Recorder,Mining deeds,1901-1955.,Chronological by date recorded.,"Mining deeds transfer ownership or part interest in mining claims from one party to another. In the document\, deeds name a grantor and grantee\, specify the amount of consideration money and whether divided or undivided interest in the claim. They describe the location of the claim\, and identify when\, where and by whom it was originally recorded. In addition to deeds\, this series contains many mineral certificates. Ownership of a mining claim involved more than discovery\, possession and recording\, but also required that the claimant work the ground and perform labor on the claim as required by Congress and the regulations of local mining districts (Statutes at Large\, Treaties\, and Proclamations\, of the United States of America\, vol. XVII\, chap. 152). When sufficient labor has been performed to entitle a claimant to a patent or final ownership\, the General Land Office issued a mineral certificate\, which the claimant had recorded in the deed books. In addition to mining deeds and mineral,certificates\, these books contains other official documents relating to mining\, such as powers of attorney and oil leases. Mining Record Book X 3 contains numerous affidavits of failure to contribute or perform labor.",,Public,3 microfilm reels
23680,Washington County (Utah). County Recorder,Mining plats,ca. 1925,Alphabetical by mining district.,"This series contains plat maps for mines in Harrisburg\, Gold Strike\, and Tutsagubet Mining Districts\, and for mines in unorganized area. Mining plats delineate and name specific mining claims on a grid map which covers about six sections of a township. This series contains only a few plat maps and is not a complete record.",,Public,1 microfilm reel
23729,Cache County (Utah). County Clerk,Financial records,ca. 1890-1948.,None.,"Assorted financial records of the county including audit reports\, budget papers\, and resolutions on financial notes.",,Public,1.05 cubic feet
23707,Department of Transportation. Aeronautics Committee,Airport directory,1973.,none,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",,Public,1 microfilm reel
23690,Tutsagubet Mining District (Utah). Recorder,Mining records,1883-1885.,Chronological,"Federal mining law enacted in 1872 declared that all valuable mineral deposits in the public domain were free and open to exploration and purchase and that the locators of the same were to have exclusive right of possession as long as they complied with the laws of the United States and of the local mining district. The law authorized the democratic organization of local mining districts and charged them to record mining claims and manage mining operations in accordance with Federal law and local needs and customs (Statutes at Large\, Treaties\, and Proclamations\, of the United States of America\, vol. XVII\, chap. 152. Published by authority of Congress\, Boston: Brown\, Little and Company). Tutsagubet Mining District Book A contains the minutes of a meeting organizing the Tutsagubet Mining District and the by laws adopted for the same. It contains the mining claims or notices of location recorded by the mining district recorder for the first two years. Each notice of location records the,names of locators\, the name of the mining claim\, a legal description of the location\, and the authorizing signature of the mining district recorder.",,Public,1 microfilm reel
23718,Washington County (Utah). County Recorder,Abstracts index (towns),1862-,"By community, thereunder by plat, thereunder by block.","The county recorder created an index to identify page numbers in Abstract Books D-D 1\, and Abstract Books A-A 1\, in which he entered abstracts for each block in Washington County's surveyed communities. The index also indicates which book the block was carried forward to in City (Saint George) or Abstracts: Towns 1-4.",Retain permanently,Public,1 microfilm reel
23693,Washington County (Utah). County Recorder,Abstracts name index,1862-,Alphabetical by first letter of surname.,"The Washington County recorder created a name index to individuals whose names appear in abstract record books. This index consists of a list of the names followed by a running list of the book and page numbers where entries were made in the abstracts involving that individual.,These records contain the history of property ownership by providing ""a true chain of title to each tract or parcel and the encumbrances thereon as shown by the records of the office"" by geographical location (UCA 17-21-6(3)(2011)). They contain ""every instrument recorded\, the date and kid of instrument\, time of recording\, and the book and page and entry number"" (UCA 17-21-6(l)(f) (2011).",Retain permanently,Public,1 microfilm reel
23691,Washington County (Utah). County Recorder,Official and subdivision maps,1862-1973.,None apparent. Map books predate individually filed maps.,"The official and subdivision maps filed by the Washington County recorder are contained in two map books and a set of individually filed maps. The map books include survey maps for town sites\, farms\, fields\, individual land entries and subdivisions. With a few exceptions\, the filed maps are subdivision maps. All maps contain the authorizing signatures of the county surveyor and county commissioners\, and for early maps\, the county probate judge.",,Public,2 microfilm reels
23781,Kanarraville (Utah),Codified ordinances,1934; 1986.,Numerical by chapter and title.,"In 1934\, when Kanarraville became incorporated\, the town board published the ""Compiled Ordinances of Kanarraville\, Utah\,"" which is a complete simplified code of all general or permanent city ordinances (See Utah Code\, 1991\, 10-3-707). These ordinances were revised and republished in ""Kanarraville Codified Ordinances\, 1986."" Codified ordinances include general provisions for the municipal government; define the responsibilities of town officers\, define public offenses\, and contain statutes relating to elections\, taxation\, and zoning regulations. Ordinances provide regulations for business\, construction\, health\, and safety. They govern public utilities\, transportation\, and fire protection.",,Public,1 microfilm reel
23749,Educational Survey Committee,Minutes,1939-1940.,Alphabetical by subject,"This series contains official minutes and transcripts of meetings and public hearings held by the Utah Educational Survey Committee. The Committee was a fact finding body appointed in 1939 by Governor Henry H. Blood. Their purpose was to identify significant problems of public education in Utah and to produce a report for presentation to the Governor ""on or before July 1\, 1940."" Agenda\, attendance rolls\, invitations\, and relevant correspondence are also included.",,Public,0.35 cubic foot
23782,Department of Health. Bureau of Health Promotion and Risk Reduction,Publications,1982-1995.,Chronological,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",,Public,0.20 cubic foot 1 microfilm reel
23771,Washington County (Utah). County Recorder,Abstracts index (sectional land),1874-,"Numerical by range, thereunder numerical by township.",The county recorder created an index to identify page numbers in Abstract Books B-B 4 in which he entered abstracts for land in each section in Washington County townships. References cite page numbers in abstract books where entries were made for that section.,Retain permanently,Public,1 microfilm reel
23746,Educational Survey Committee,Report,1940.,Chronological by date.,"This series is comprised of a one volume report published by the Utah Educational Survey Committee in fulfillment of their 1939 appointment by Governor Henry H. Blood. Their purpose was to identify significant problems of public education in Utah and to produce a report for presentation to the Governor ""on or before July 1\, 1940."" The Committee's report includes their findings\, conclusions and recommendations for legislative action. The report is based upon hearings\, committee deliberations\, and a series of extended research reports prepared by special research groups. This one volume report includes these various research reports in addition to the Committee's own.",,Public,0.20 cubic foot
23793,Brian Head (Utah),Resolutions,1981-1998.,"Sequential by resolution number, which is also chronological by date.","According to Utah law\, the governing body of each municipality shall exercise its administrative powers through resolutions including\, but not limited to establishing water and sewer rates\, establishing personnel policies\, and regulating the use of municipal property (Utah Code\, 1984-1985\, 10-3-717). Resolutions are similar to ordinances in form\, but they may take effect at passage and do not require publication. Brian Head resolutions authorize the sale of bonds\, establish utility franchises\, govern water and sewer systems\, state positions favoring or opposing state and federal actions\, set tax rates\, support or regulate expanding recreational facilities\, address disputes\, and regulate aspects of municipal government.",,Public,2 microfilm reels
23798,Department of Health. Division of Community and Family Health Services,Publications,1954-2009.,Chronological,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",,Public,1.00 cubic foot 1 microfilm reel
23807,Department of Human Services. Office of Comprehensive Health Planning,Publications,1969-1976.,Chronological.,"The Office of Comprehensive Health Planning aimed to improve the health care delivery system in the state of Utah. This series includes published reports that provide information on health problems\, health goals\, and agency priorities; public attitudes towards health; system design; and other agency-driven projects. Consists primarily of isolated publications not part of a more specific series.",,Public,1.00 cubic foot 2 microfilm reels
23805,Department of Health and Human Services. Community Health and Well-Being. Division of Population Health.,Publications,1959-,Chronological,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",,Public,0.20 cubic foot 1 microfilm reel
23792,Brian Head (Utah),Ordinances,1975-,"Sequential by ordinance number, which is also chronological by date.","According to Utah law\, the governing body of each municipality shall exercise its legislative powers through ordinances. The governing body may pass any ordinance to regulate\, require\, prohibit\, govern\, control or supervise any activity\, business\, or condition authorized by law. (Utah Code\, 1988\, 10-3-701-702). Ordinances in this series address issues of land use\, zoning\, traffic control\, water and sewer regulation\, public sanitation\, animal control\, and business.",,Public,1 microfilm reel
23797,Department of Health. Division of Community and Family Health Services,"Women, infants, and children nutrition program publications",1983-2009.,Chronological,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",,Public,0.20 cubic foot
23796,Department of Health. Division of Community and Family Health Services,Baby your baby program publications,1988-2009.,Chronological,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",,Public,0.20 cubic foot
23795,Department of Health. Division of Community and Family Health Services,Newborn screening program publications,1993-2009.,Chronological,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",,Public,0.20 cubic foot
23813,Department of Health. Bureau of Communicable Disease Control,Publications,1990-,Chronological.,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",Permanent. Retain until administrative need ends,Public,0.20 cubic foot
23815,Division of Health,Working papers for state health plans,1968-1971.,Chronological.,"The State Health Plans described the specific programs the Division of Health proposed to execute during the upcoming year. This series contains correspondence\, memoranda\, exhibits\, and drafts that document the drafting and approval process each Plan passed through prior to publication.",,Public,1.00 cubic foot
23817,Department of Health. Bureau of Primary Care and Rural Health Systems,Publications,1969-2009.,Chronological by date.,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",,Public,0.20 cubic foot 1 microfilm reel
23816,Department of Health. Division of Community and Family Health Services,Sudden infant death program publications,1990-2009.,Chronological,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",,Public,0.20 cubic foot
23820,Department of Health. Center for Health Data and Informatics,Publications,1994-,Chronological.,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",Permanent. Retain until administrative need ends,Public,0.35 cubic foot
23822,Department of Health and Human Services. Operations. Division of Licensing and Background Checks.,Health facility licensing rules,1994-,Chronological,"This series contains updated extracts of the Utah Administrative Code database. The licensing rules for health facilities are developed under the direction of the Health Facility Committee by the Utah Department of Health in cooperation with provider associations\, health care professionals\, and consumers. The rules provide standards for general licensing\, facility construction\, and program design.",Permanent. Retain until administrative need ends,Public,0.35 cubic foot
23818,Department of Health. Center for Health Data and Informatics,Health status survey reports,1986-,Chronological by date of publication.,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",Permanent. Retain until administrative need ends,Public,0.35 cubic foot
23821,Department of Health and Human Services. Operations. Division of Licensing and Background Checks.,Report cards for assisted living facilities,1997-,Chronological,"The Bureau of Licensing promotes the delivery of quality health care services through inspecting\, licensing and monitoring health care providers. The Report Cards for Assisted Living Facilities are published on a yearly basis. The results of surveys and complaint investigations filed during the previous year provide the basis for the reports. The reports include the following information: a listing of all licensed facilities\, a deficiency summary\, a consumer guide\, individual facility reports\, and a guide to reading the published information.",Permanent. Retain until administrative need ends,Public,0.35 cubic foot
23858,Governor Leavitt,Time capsule records,2000-2001.,By document type.,"These records document a millennial time capsule placed in the State Capitol Building for unsealing on the first day of the legislative session in 2100. The records include a listing of recipients of the book ""Keepers of the Flame: Millennial Letters from Utah's Leaders""; correspondence on gathering the documents included in the time capsule; correspondence\, speeches and news coverage in conjunction with placing the capsule in the south staircase of the state capitol building on Leavitt's inauguration on statehood day 4 January 2001; copies of letters included in the time capsule; and an ashwood box from uproooted trees on the capitol lawn following the tornado of 1999 which encases a copy of the book ""Keepers of the Flame: Millennial Letters from Utah's Leaders.""",,Public,0.35 cubic foot 1 microfilm reel
23864,Paragonah (Utah),Ordinances,1949-,Chronological by document date.,"The governing body of each Utah municipality exercises its legislative powers through ordinances (Utah Code Unannotated\, 1991\, 10-3-707). The first ordinance in this series\, passed in 1949\, deals with annexing additional property into the city. The next ordinance\, passed in 1976\, is an ordinance adopting revised codified ordinances for Paragonah. Thereafter\, included ordinances address a number of issues such as curfews\, elections\, street addresses\, waste dumping\, misdemeanors\, dogs\, traffic regulation\, sales tax\, water supply protection\, flood damage protection\, recreational vehicles\, youth homes\, and cable television.,These books contain the legislative action of city council to regulate\, require\, prohibit\, govern\, control\, or supervise any activity\, business\, conduct\, or condition authorized by UCA 10-3-701 to 715 (1977). An ordinance includes a number\, a title\, preamble\, an ordaining clause\, the body or subject of ordinance\, when applicable\, penalty of violation\, effective date\, signature of mayor or acting mayor\, and municipal seal.",Permanent. Retain until administrative need ends,Public,1 microfilm reel
23851,Brian Head (Utah),Board of Adjustment minutes,1985-1987.,Chronological.,"The Brian Head town council periodically appointed individuals to serve on a board of adjustment beginning in 1977. This board included five members and was commissioned to hear and decide appeals and authorize special exceptions to the terms of ordinances when special circumstances warranted it (see Utah Code\, 1984-1985\, 10-9-6-16). The only minutes for this board begin in 1984. In that year the board established a procedure for hearings. A public notice would announce the board meeting and the issue to be considered. After the hearing the board would deliberate and post its decision. In December and January 1984-1985 the board validated the placement of a business sign. In 1986-1987 the board considered some zoning variance requests. Brian Head minutes reflect no other board of adjustment activity.",,Public,1 microfilm reel
23905,San Juan County (Utah). County Recorder,Mining maps,1912-1918; 1950-1982.,Alphabetical by name of individual or corporation who owned the claims.,"The mining maps included here are plat or survey maps identifying the various claims of specific individuals or corporations. Most of these maps were recorded in the 1950s\, suggesting that these are maps of uranium claims. This series also contains a 1918 map of San Juan County mining districts and two maps for claims located in 1912 and 1916. A few additional maps are dated 1960-1982.",,Public,1 microfilm reel
19410,Governor Matheson,Weteye nerve gas bomb records,1960-1982.,Alphabetical by document type.,"This series contains correspondence\, newspaper clippings\, petitions\, and reports relating to the 1981 re-location of ""Weteye"" nerve gas bombs from the Rocky Mountain Arsenal in Colorado to the Tooele Army Depot in Utah. The records reflect the interaction of constituents and federal and state governmental officials in the development of a policy which would allow for the safest possible transfer of the Weteye bombs to Utah. Governor Matheson and many constituents were opposed to the move. Many of the records in this series reflect the need for the Department of Defense to provide complete and accurate Environmental Impact Statements concerning the re-location of the Weteye bombs.",,Public,1.00 cubic foot 3 microfilm reels
19481,District Court (Third District),Articles of incorporation record books,1887-1896.,Chronological by date.,"Copies of Articles of Incorporation filed with the Third District Court by newly organized corporations were recorded in these record books\, which were kept as the copy available for public use. The clerk then issued a certificate of incorporation and recorded the final articles of incorporation in these record books. The actual articles of incorporation record the following: names of the incorporators and their places of residence\, the length of the corporation's duration\, the pursuit of business agreed upon\, amount of stock each shareholder receives\, description of stock classes\, number and kind of corporate officers\, and the number of directors necessary to transact corporate business.",,Public,1.00 cubic foot 1 microfilm reel
19423,Castle Gate Relief Fund Committee,Correspondence,1924-1936.,Chronological.,"This series contains surviving letters received and sent by the members of the Castle Gate Relief Fund Committee\, a committee appointed by Governor Mabey to oversee the distribution of subscribed donations after the Castle Gate mine explosion in March 1924. The correspondence begins in 1924 and ends in 1936 when the fund was exhausted and the committee disbanded.",,Public,0.35 cubic foot 1 microfilm reel
19511,Washington County (Utah). County Recorder,Cemetery deeds,1907-1960.,Chronological,"In compliance with legislation passed in 1905 (Utah Code\, 1953\, 8-3-2) the Washington County recorder kept a record of cemetery deeds or burial rights. Cemetery deeds transferred ownership of burial plots in Saint George City Cemetery and the Cemetery of the City of Hurricane from the city of Saint George or the city of Hurricane to individuals. Each deed includes a legal description of the plot and proof of payment.",,Public,1 microfilm reel
19542,Governor's Office. Emergency Relief Administration,Drought Relief Program project files,1934-1949.,"Numerical by project number, thereunder reverse chronological by year, month, and day.","These project files document the history of state-wide drought relief projects initiated through Federal Emergency Relief Administration (FERA) grants and administered by state and local agencies. The Utah Emergency Relief Administration (UERA)\, Governor's Emergency Drought Relief Committee\, Utah Rural Rehabilitation Corporation\, and State Department of Finance used the records to review and authorize water development and conservation projects\, allocate federal funds\, manage the purchase of equipment and materials\, supervise construction\, and negotiate legal title to the projects after completion. The records contain social and environmental information on local communities such as hydrologic and geologic data on the area; number and condition of families\, people\, livestock\, or acres involved; and names of sponsors. Letters from applicants are particularly interesting as they reveal the desperate conditions in which many Utah residents lived in this period\, including some,correspondence with the governor. The files contain maps\, project plans\, applications\, scientific reports\, surveys\, legal agreements\, cost and benefit analyses\, petitions\, purchase receipts\, construction logs\, completion reports\, expenditure summaries\, equipment advertisements\, purchase orders\, claims for labor\, and assorted correspondence. The Pelican Point Pumping Plant project on Utah Lake\, and the Strawberry Reservoir Outlet Works project are two particularly noteworthy projects completed under this program.",,Public,2.50 cubic feet 3 microfilm reels
19535,Utah Board of Higher Education,Operating budget requests,1970-,Chronological,"This series contains budget requests to the State Legislature pertaining to the Higher Education institutions within the state. Also includes supplement titled ""Data Book"".",Permanent. Retain until administrative need ends,Public,3.00 cubic feet 1 microfilm reel
19533,Department of Health and Human Services. Community Health and Well-Being. Division of Population Health. Office of Communicable Diseases.,Millard County arsenic studies,1972-1981.,,Studies of the health effects of arsenic in drinking water.,,Public,1 microfilm reel
19531,Utah Board of Higher Education,Annual reports,1959-,Chronological,"The annual report of the Board of Regents contains information pertaining to academic affairs\, budgets\, finance\, planning\, capital facilities and profiles of member institutions.,These reports serve as the official report of the activities for the preceding year. The reports contain information pertaining to planning\, programs\, policies\, coordination with other state agencies\, Western Interstate Commission for Higher Education (WICHE)\, federally funded activities and special activities.",Permanent. Retain until administrative need ends,Public,1.00 cubic foot 1 microfilm reel
19626,Castle Gate Relief Fund Committee,Case files,i 1924-1936.,Alphabetical by recipient.,"Individual case histories of those who received relief from the Castle Gate Relief Fund Committee\, appointed by Governor Mabey to oversee the distribution of subscribed money after the Castle Gate mine explosion in March 1924. The case histories begin in 1924 and end in 1936 when the fund was exhausted and the committee disbanded. They begin with the official application to the committee for relief. A questionnaire which was completed by each widow to document names of relatives\, debts\, insurance\, and property is also included. Many of these recipients also have official certificates of relief from the industrial commission. Finally\, a history of the family was maintained by Annie Palmer\, the social worker. The rest of the folder contains correspondence arranged chronologically by date.",,Private,1.05 cubic feet 2 microfilm reels
19670,Utah Expositions Commission,Financial records,1913-1916.,None.,"Two ledgers documenting the receipts and expenditures of the Expositions Commission for the Panama-Pacific and Panama-California Expositions. The first is the Commission's Financial Records\, which includes summaries of receipts and refunds\, and exhibit\, budget\, and individual expense accounts. Most entries include a note about the nature of the expense or income. The second book is the Commission Treasurer's Report to the Governor. It includes an itemized list of checks drawn and deposits made.",,Public,0.50 cubic foot
19604,Racing Commission,Laws and agreements,1925-1927.,Chronological.,"A forty-eight page booklet\, entitled Racing Laws and Rules\, containing the rules governing the Utah Racing Commission. There is also an agreement between the Utah State Fair Association\, which organized and controlled horse racing at the state fair grounds\, and the Utah Agricultural and Racing Association. Both were organizers and officiators of many racing meets held during 1925 to 1927.",,Public,0.20 cubic foot
19624,Castle Gate Relief Fund Committee,Reports,i 1924-1936.,"Alphabetical by type of report, thereunder chronological.","This series contains reports of the Castle Gate Relief Fund Committee\, a committee appointed by Governor Mabey to oversee the distribution of subscribed money after the Castle Gate mine explosion in March 1924. The reports begin in 1924 and end in 1936 when the fund was exhausted and the committee disbanded.",,Public,0.35 cubic foot 1 microfilm reel
19625,Castle Gate Relief Fund Committee,Financial statements,i 1924-1936.,Alphabetical by document type.,"This series contains financial statements of the Castle Gate Relief Fund Committee\, a committee appointed by Governor Mabey to oversee the distribution of subscribed money after the Castle Gate mine explosion in March 1924. The statements begin in 1924 and end in 1936 when the fund was exhausted and the committee disbanded.",,Public,0.35 cubic foot 1 microfilm reel
19603,Racing Commission,Financial records,i 1925-1927.,Alphabetical and chronological by name and date of book entry.,"Income statements\, audit reports\, bank account books\, and license books maintained by the Racing Commission during its two year existence. There are also audits of the Utah Agricultural and Racing Association (UARA). The audits of the Racing Commission were performed by the State Auditor and independent accounting firms. The UARA audits were done by independent firms as well. The series details profits made from licensing fees\, ticket sales\, and pari-mutual betting. Two ledger books record the licenses granted to jockies\, trainers\, and horse owners from Canada\, Mexico\, and thirty-one states in the U.S.",,Public,1.00 cubic foot
19602,Racing Commission,Correspondence,i 1925-1927.,Chronological.,"Correspondence handled by the Racing Commission during its two years of operation. The letters are primarily from individuals seeking licenses to hold racing meets in Ogden\, Farmington\, and Salt Lake. Some parties wrote to give their support for one racing venue or another. The correspondence clarifies the commission's implementation of various rules and procedures. Jockies and horse owners from Canada\, Mexico\, and many U.S. states applied for licenses to participate in the races.",,Public,0.20 cubic foot
19957,United States. Department of the Interior,Census of the United States (1870). Mortality. Utah,s 1870.,"Alphabetical by county. For the complete census of the nation, they were arranged first alphabetically by state, however our holdings apply only to Utah.","These sheets are the mortality schedules (schedule 2 ) from the 1870 federal census for Utah. For each county they show those who have died during the year ending 1 June 1870. Columns record the number of the family as given in schedule 1\, name of deceased\, age\, sex\, color [race]\, marital status\, place of birth\, parentage [mother or father foreign born]\, month of death\, occupation\, and cause of death. The information was recorded and certified by assistant marshals; the information was required to be submitted by the territorial marshal to the US Department of the Interior.",,Public,0.50 cubic foot 1 microfilm reel
19802,Carson County (Utah),Records,1855-1862.,"The volumes are filmed in no particular order, however entries within the volumes are generally chronological.","These films from the Nevada Archives contain records of Carson County. Carson County was initially organized in 1855 as part of Utah Territory; it became part of Nevada Territory in 1861. The volumes include record books\, dockets\, an account book\, minute books\, and their related indexes. Many of the volumes are record books of the county recorder and document real estate deeds; mining\, land\, water and toll road claims; land and chattel transfers\, sales\, or mortgages; surveys\, including plat maps of towns; and powers of attorney\, agreements\, and contracts. The occasional marriage or incorporation also may be recorded. Other volumes record the actions of the County Court which acted as a county commission granting land\, timber\, and,water rights; issuing merchant and liquor licenses; laying out roads and school districts; and managing the budget and accounts of the county and its officers. The County Probate Court books record the actions of the Probate Court in civil (including divorce) cases\, criminal cases\, and probate cases dealing with the estates of deceased persons. A U.S. Marshal book records the actions of the U.S. Marshal in two cases: Martin v. Goodrich and Templeton v. Stevenson and Job. Finally\, an account book records the accounts of the county clerk and county treasurer in collecting licensing and poll tax revenues.",,Public,0.20 cubic foot 7 microfilm reels
19956,Council for Applied Technology Education,Administrative records,1969-1997.,Chronological.,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",,Public,1 microfilm reel
19689,Office of Education. Division of Staff Development,Annual reports,1941-1975.,Chronological,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",,Public,0.35 cubic foot 1 microfilm reel
19688,Board of Education. Office of Education. Instructional Technology Section,"Elementary and Secondary Education Act of 1965, Title II reports",1967-2015.,Chronological.,"Title II or the Federal Assistance Program of the Elementary and Secondary Education Act of 1965 is to assist the school districts in improving their educational capability through acquisition and effective utilization of media. The reports contain information pertaining to finances\, the status of the program\, newsletters\, pamphlets\, and fliers.",,Public,2.00 cubic feet 1 microfilm reel
19874,Central Utah Water Conservancy District (Utah),Publications,2004-2023.,Chronological by date.,"These are pamphlets\, leaflets\, studies\, proposals and similar material printed by or for the municipality or any of its departments\, subdivisions or programs\, and made available to the public\, or the last manuscript report if not published.",Permanent. Retain until administrative need ends,Public,0.35 cubic foot
19671,Utah Expositions Commission,Minutes,1913-1916.,Alphabetical by name of Commission.,"This series consists of three sets of documents: the minutes of the Expositions Commission and the minutes of the two sub-commissions\, the San Diego Executive Commission and the San Francisco Executive Commission. The San Diego Executive Commission was responsible for Utah State's presence at the Panama-California Exposition\, and the San Francisco Executive Commission was responsible for the State's presence at the Panama-Pacific Exposition.",,Public,0.35 cubic foot
19742,Constitutional Revision Commission,Administrative records,1977.,Chronological.,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",,Public,1 microfilm reel
19959,State Historical Society,World War military listings,1917-1951.,There is no arrangement and is retained in original order.,"The Utah State Historical Society collected and compiled information on Utahns serving in the World Wars. These records consist primarily of lists of Utahns killed\, wounded\, missing\, and discharged with overseas service. Assorted correspondence\, newspaper clippings\, veteran ceremony programs\, etc. also are included. The majority of the material pertains to World War II.",,Public,3.20 cubic feet
19990,Board of Higher Education,Enrollment analysis reports,1959-1974.,Chronological by date.,"The purpose of these reports is to present current and projected enrollment data for the institutions in the system of higher education. The reports contain information pertaining to total number enrolled\, daytime and nighttime enrollment\, male and female enrollment\, elementary and secondary school enrollment\, out-of-state enrollment\, public and private school enrollment and enrollment in each class.",,Public,1.00 cubic foot
19991,Coordinating Council of Higher Education,Degrees and certificates reports,1963-1969.,Chronological.,"These reports provide information about the degrees and certificates awarded by the colleges and universities in the state. The reports contain information pertaining to length of time required to graduate\, type of degrees awarded\, and classification of degrees awarded.",,Public,2.00 cubic feet 1 microfilm reel
19988,Utah Board of Higher Education,Higher Education Master Plan reports,1966-,Chronological,"The main objective of the master plan is the ensure that the benefits of high quality higher education are made available to Utah citizens. The reports contain information pertaining to review and prospectus\, changing environment\, goals and assumptions\, projected needs and demands\, institutional roles and missions\, estimated resource needs\, enrollment management\, and accountability and quality.",Permanent. Retain until administrative need ends,Public,
19963,Utah Board of Higher Education,System Summary newsletter,1968-,Chronological,"This newsletter provides information about the Utah System of Higher Education. The articles pertain to budget\, legislative actions\, enrollment\, Board of Regents actions'\, and a column by the Commissioner.",Permanent. Retain until administrative need ends,Public,0.20 cubic foot 1 microfilm reel
19965,Utah Board of Higher Education,Focus: A Forum on Teaching and Learning in Utah Community and Technical Colleges magazine,1982-,Chronological,This magazine is produced as a forum and means of dialog and communication for all persons interested in community and technical college education in Utah. The magazine is an annual collection of articles on teaching and learning in these institutions.,Permanent. Retain until administrative need ends,Public,0.20 cubic foot
20077,Lieutenant Governor,Special district organization records,1935-2010,"By district type, thereunder alphabetical by district name.","These records support the agency's function to certify local entity boundary actions (Utah Code 67-1a-6.5(2016)). Records document official filings for the creation or modification of special districts and may include notices of impending boundary actions\, approved final local entity plats\, applicable certificates\, and related correspondence.",Permanent. Retain for 1 year(s),Public,4.35 cubic feet
19998,Mormon Battalion Monument Commission,Monument blueprints,1922.,Numerical by sheet number.,"The Mormon Battalion Monument Commission was established in 1915 with the expressed purpose of organizing an effort to memorialize the 500 members of Utah's Mormon Battalion through the construction of a monument on Utah's capital hill. This series contains nine original blueprints which show various elevations for the construction of the monument. The blueprints were created by the architects\, Riswold\, Morison\, and Walker of Chicago with Gilbert P. Riswold serving as sculptor. Construction of the monument began with a cornerstone laying ceremony in 1925 and ended with the monuments official dedication two years later in 1927.",,Public,0.05 cubic foot
20084,Garfield County (Utah). County Recorder,Mining abstracts,1872-,Alphabetical by claim name.,"Utah county recorders are required by law to keep abstract records which show every conveyance\, encumbrance\, or other recorded instrument for every tract (Utah Code\, Annotated\, 1953\, 17-21-6). The Garfield County recorder created similar records for the mining claims in the county. He or she created these abstracts on preprinted forms\, using a separate page for each claim. The top of each page names a particular claim\, identifies which mining district it is in and who located it. Each page also indicates the date of original location\, and where notice of that location was originally recorded. In the body of the page the recorder created a chronological list of all official activity relating to the claim. The record for each action includes the names of grantee and grantor\, and the date\, book\, and page number on which documents relating to that action were recorded. These actions include\, but are not limited to\, affidavits showing proof of labor\, maps\, relocation notices\, deeds\, leases\,,and agreements.",Permanent. Retain until administrative need ends,Public,9 microfilm reels
20081,White Canyon Mining District (Utah). Recorder,Mining records,1887-1897.,Chronological by date filed,"Mining records\, which constitute a legal record\, are kept for the purpose of monitoring and registering mining claims and operations. Mining records contain notices of location which provide the name of the claim\, locators\, location\, legal description and the mining district; proof of labor registers which record the work performed at each mine annually by each worker; district by-laws; meeting minutes\, and district officer election results. The White Canyon Mining District Recorder recorded mining operations in Garfield County and San Juan County in Utah.,Until the law changed in 1897\, mining districts in Utah had the option of electing their own mining district recorder. Many of the large mining districts\, including the White Canyon Mining District\, chose to elect their own recorders while claims and other records within smaller mining districts or in unorganized areas were filed with the county recorder. The district recorder ended in 1897 when the law changed and the county recorder assumed sole responsibility for mining records (Laws of Utah\, 1897\, Chapter 36).",,Public,1 microfilm reel
20070,Coordinating Council of Higher Education,Curriculum reports,1962-1966.,Chronological.,"This series contains reports pertaining to evaluations\, studies and analyses of curriculum.",,Public,1.00 cubic foot 1 microfilm reel
20082,Garfield County (Utah). County Recorder,Mining notices of location,1907-1911.,Chronological,"Mining records\, which constitute a legal record\, are kept for the purpose of monitoring and registering mining claims and operations. This series contains notices of location which provide the name of the claim\, locators\, location\, legal description and the mining district.",,Public,1 microfilm reel
20047,Coordinating Council of Higher Education,Budget reports,1960-1970.,Chronological.,This series contains budget requests and budget analyses pertaining to the Higher Education institutions within the state.,,Public,1.00 cubic foot 1 microfilm reel
20093,Governor's Office of Planning and Budget,Utah process economic and demographic model system,1979-,None,"This system constructs structural equation models that relate to changes in Utah's economy and demographics. These projections include detailed information from the state to the county level. The information forms a data foundation upon which long term capital and social service program decisions are made by the State of Utah. The reports generated from the models are released every two years. The system contains projections from the baseline of non-report years as well as those from the report years. The 1996 system contains historical information from the previous reports. The system's computer files include the models\, input data\, data processing software\, report writing software\, official projections\, and output of the models. Information input into the system consists of statistics collected from various State and Federal agencies and market information collected from local businesses.",Permanent. Retain until superseded,Public,1 microfilm reel
20369,Attorney General's Office,Opinions (informal),1969-,"Numerical by opinion number, numbers assigned chronologically.","These are Attorney General's informal opinions. State and local government agencies may present requests for opinions on questions of law to the Attorney General's Office. Unlike formal opinions\, informal opinions do not undergo a scrutiny process and are not considered the opinion of the Office. Informal opinions may be considered to be legal advice. Opinions usually include the initiating request\, an opinion\, and an index memorandum.",Permanent. Retain for 5 year(s),Public,2.00 cubic feet 16 microfilm reels
20317,Lieutenant Governor,Trademark index cards,1923-1984.,Alphabetical by mark.,"This series consists of index cards to trademark registrations. The cards include the trademark name or a description of the mark\, the items the mark is to be used on\, name and address of the registering body\, the date of registration and any subsequent renewals\, the mark number\, and the book and page number location of the mark in the register.",,Public,3 microfilm reels
20376,Board of Education. Office of Education. School Finance Section,Annual program report,1972-,Chronological,The Annual Program Report (APR) is an account of Local Education Agency (LEA) revenue and expenditures by source and program sufficient to meet the reporting requirements specified in Section 53A-1-301(3)(d) and (e). The information for this report is gathered from LEAs annually by October 1st.,Permanent. Retain until administrative need ends,Public,2.00 cubic feet 1 microfilm reel
20373,Board of Education. Office of Education. Instructional Technology Section,Publications,1959-2015.,Chronological.,"This series contains records pertaining to instructional media. The reports include guidelines\, handbooks\, catalogs\, evaluations\, studies\, bulletins\, surveys and critiques.",,Public,2.00 cubic feet 1 microfilm reel
20323,Attorney General's Office,Opinion digest,1960-1974.,Numerical by abstract number.,"This is a record of the abstracts of formal opinions issued by the Attorney General's Office. The abstracts include the opinion number\, a title\, date\, requesting agency\, author\, and a synopsis of the conclusions of the opinion. The volumes are indexed by Utah Code and Constitution sections\, and by subject.",,Public,0.20 cubic foot 1 microfilm reel
20343,Attorney General's Office,Opinions (sales tax),1937-1964.,Numerical by opinion number.,The Attorney General issues advisory opinions on questions of law upon request from a Utah State agency or County Attorney. This series is made up of opinions related to sales tax questions. Each opinion consists of the originating request and the Attorney General's response.,,Public,1 microfilm reel
20316,Secretary of State,Trademark samples,1969-1975.,Numerical by trademark number.,"These samples were intended to act as a pictorial index to non-textual or graphic marks not easily described for the alphabetically arranged indexes. Each sample includes the mark\, the date registered\, the name of the registering person or organization\, and the file number. Some samples also include the address of the registering body\, the class of goods on which the mark is to be used\, and the trademark's expiration date.",,Public,0.20 cubic foot
20792,Governor Dern,Extradition case files,1932-1933.,Numerical by case file.,"This series contains correspondence\, fugitive warrants\, extradition waivers\, court documents\, autopsy reports and other records relating to extraditing suspects from other states to Utah\, or from Utah to other states.",,Public,0.20 cubic foot
20732,Governor (2021- : Cox),French Merci Train gifts,1949.,None.,"This series contains items from the French Merci Train presented to the State of Utah from the people of France in 1949. Among the gifts preserved in the series are books\, artwork\, various medals\, and cloth stars\, hand embroidered with French and American place names. The Merci Train was sent to the United States in response to a train dubbed the ""Friendship Train"" that traveled across the United States collecting supplies to be sent to the aid of war-devastated Europe in 1947. The Merci Train was a gesture of gratitude from the people of France to the people of the United States for this aid given in time of need.",,Public,3.00 cubic feet
20734,Governor Rampton,Appointment books and schedules,1965-1976.,Chronological by date.,"This series contains a daily record of appointments that were scheduled with Governor Rampton. Rampton routinely met with the Board of Examiners\, representatives of various state agencies\, and other individuals; appointments were kept to keep order to the Governor's obligations. Each day is divided into half-hour blocks. Entries include information on with whom the Governor was meeting\, where\, when\, and the intended discussion topic for the meeting. Also included in this series is a scant holding of Rampton's 1969 ""general schedule""\, a daily listing of appointments for various dates in 1969.",,Public,1.20 cubic feet 3 microfilm reels
20733,Governor Rampton,Executive orders,1965-1976.,Chronological by date.,"This series contains executive orders issued by Governor Rampton from 1965 to 1976. Executive orders were issued by the Governor when events or other circumstances necessitated his prompt attention and action to a problem or issue. Many of the executive orders that were issued by Governor Rampton called for extraordinary sessions of the Legislature in order to deal with pressing legislation\, such as the reorganization of the executive branch of the Utah government under the recommendations of the Little Hoover Commission. Most of the executive orders are photocopies.",,Public,0.20 cubic foot 1 microfilm reel
20841,Governor Rampton,Judicial appointment files,1957-1976.,"Alphabetical by type of appointment, thereunder chronological by year.","The Governor has the constitutional authority to appoint a judge who has been nominated by a judicial nominating commission and whose appointment will be confirmed by a majority of the Utah State Senate. This series contains nominations\, letters of recommendation\, and other materials relating to judicial appointments made by Governor Rampton.",,Public,0.20 cubic foot 1 microfilm reel
20844,Department of Health and Human Services. Division of Services to People with Disabilities. Utah Developmental Disabilities Council,Annual reports,1985-,Chronological,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",Permanent. Retain for 5 year(s),Public,1 microfilm reel
20864,Road Commission. Department of Highways,Federal aid reports,1950-1974.,Chronological by date.,"This series contains reports pertaining to federal aid for roads in Utah. The reports include proposed federal aid for urban roads\, adequacy of federal aid for primary road systems\, federal aid for highways\, federal aid systems logs\, and federal aid for interstate highway programs.",,Public,1.00 cubic foot
20840,Governor Rampton,Board and commission appointment files,1952-1973.,"Alphabetical by board name, thereunder chronological by date.","The Governor has the power to appoint members to various State boards and commissions; this series contains resumes\, applications\, appointment notices\, and correspondence pertaining to those appointments as preserved by Governor Rampton and his staff. Included in this series are appointment notices from the administrations of Governors Lee and Clyde\, as well as from Governor Rampton's administration. This series also contains some minutes of council meetings and other policy materials relating to each council.",,Public,2.20 cubic feet 5 microfilm reels
20839,Governor Rampton,Board and commission appointment log,ca. 1961-1969.,Alphabetical by board or commission name.,"This series contains descriptions of each state board and commission including information on the purpose and membership of each board and commission \, as well as a list of the appointees to each and the dates upon which they were appointed. These materials originally constituted a handbook or ""appointment log"" of information regarding each board or commission for use by Governor Rampton and his staff. The membership list of each began during Governor Clyde's second administration\, circa 1961. The appointment log was updated accordingly during Governor Rampton's administrations as new members were appointed.",,Public,0.20 cubic foot 1 microfilm reel
20793,Governor Blood,Extradition case files,1933-1938.,Alphabetical by criminal or victim's name.,"This series consists of correspondence\, requisitions and court documents relating to the extradition of criminals from other states to Utah for crimes committed in Utah. Requests for the extradition of fugitives originated at the local level usually from county attorneys\, district courts\, justices of peace\, or police officials . In response to local level requests\, the governor's office issued a formal extradition document. The series contains six extradition case files and one file concerning the murder of Edmund D. Hines. The extradition case files typically include letters to Governor Blood regarding the extradition\, arrest warrants\, affidavits of complaint and other legal documents. The main focus of the records pertaining to Mr. Hines is not on extradition. The file contains correspondence\, court records\, a hearing transcript \, and inquiries about reward money.",,Public,0.20 cubic foot 1 microfilm reel
20837,Road Commission,Highway maps (bluelines),1937-1945.,Alphabetical by county,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",,Public,1.00 cubic foot
20907,Governor Rampton,Publicity files and official memoranda,1964-1976.,Chronological by date.,"This series contains press releases (which consist of statements\, proclamations\, speeches\, reports\, appointments\, and any other information that Governor Rampton presumably wished to be released to the press) as well as official memoranda to heads of state departments. Also included in this series are documents generated for Rampton 's third gubernatorial campaign in 1972\, no doubt for publicity purposes.",,Public,1.00 cubic foot 2 microfilm reels
20896,Weber County (Utah). County Clerk,Birth certificates,1905-1928.,"Alphabetical by district, thereunder chronological.","These are duplicate copies of birth certificates for births occurring in Weber County Utah. There are 6 volumes-- 5 from the North Ogden District (1905-1928) and one from the Randall District(1905-1926). Each certificate contains the name of the county; the name of the precinct or town; the child's full name; sex; multiple birth information; legitimacy; date of birth; parents' names\, residence\, color(race)\, age\, occupation\, and birthplaces; total number of children born to the mother; and number of children still living. Also included is the name and signature of the attending physician. Classified as private for 100 years.",,Private,0.20 cubic foot
20904,Governor Rampton,Issues correspondence,1967-1976.,"Chronological by year, thereunder alphabetical by issue.","This series contains letters to Governor Rampton on issues\, most of them controversial\, that Utahns were concerned with from 1970 to 1976. The issues include concern or controversy over the building of the Trans-Escalante Highway\, air pollution in the Salt Lake Valley\, pornographic and ""obscene"" literature\, the Equal Rights Amendment\, the fate of wild horses and burros in Utah\, the execution of convicted murderer Gary Gilmore\, and the proposed Kaiparowits Power Project. Also included in this series are ""ballots for information of Governor"" from 1967\, comprised of questions issued by the National Federation of Independent Business and completed by Utah citizens. The ballot questions range from ""Should the Utah State Legislature repeal the State inventory tax?"" to ""Should the Utah State Legislature forbid payment of unemployment benefits to those who are on strike?""\, and related to the 1966 and 1967 legislative sessions.",,Public,3.35 cubic feet 8 microfilm reels
20906,Governor Rampton,Photographs,1965-1973.,Chronological by date.,"This series contains photographs (and some negatives and contact sheets)\, mostly of Governor Rampton at official functions\, as well as photographs of Rampton with Lucybeth Rampton. Most of the photographs\, with the possible exception of those depicting road dedication ceremonies\, were probably taken by photographers other than Rampton's press secretary\, such as newspaper photographers\, those employed by state or federal agencies\, or photographers hired by private companies. The photographs of road dedication ceremonies seem to have been taken by a photographer hired by the Utah State Road Commission. Significant photographs in this series include documentation of road dedication ceremonies in 1966 and several photographs of Rampton with U.S. President Lyndon Baines Johnson.",,Public,1.00 cubic foot
20900,Salt Lake County (Utah). County Clerk,Death register index,1898-1905.,Alphabetical by surname.,"This indexes the Salt Lake County (Utah). Death register. Entries are listed alphabetically by surname\, given name is included\, and each entry is referenced by its page number.",,Public,1 microfilm reel
20865,Department of Transportation,Utah Road Systems reports,1948-,Chronological,"These reports were compiled to provide a reference source of the major road systems in the state. These reports contain information pertaining to highways and maps showing highway locations\, federal-aid systems\, collector road systems\, and the forest highway system.",Permanent. Retain until administrative need ends,Public,1.00 cubic foot
20902,Governor Rampton,County trip records,1965-1971.,Chronological by date.,"This series contains correspondence\, schedules\, and other information relating to trips that Governor Rampton took to Utah counties from 1965 to 1971. This series includes correspondence from representatives of various counties who often wrote to Rampton's office prior to his trip\, detailing issues of concern to that particular county.",,Public,1.00 cubic foot 2 microfilm reels
20905,Governor Rampton,Constituent correspondence,1970-1976.,Chronological by date.,"This series contains correspondence from Utah citizens and national and international correspondence from people who are requesting autographs and autographed photographs as well as postcards\, seals\, and other official Utah state materials from Governor Rampton's office. This series also includes requests for favorite recipes of the Governor\, campaign memorabilia\, and general information about Utah. The majority of the correspondence is from collectors and school children. The national bicentennial year of 1976 was a particularly popular time for these two groups to write to the Governor. Periodically correspondence appears that requests information about the Governor's Commission on the Status of Women. Almost all of the requests are answered with form letters\, although these responses are not included in these materials.",,Public,1.20 cubic feet 2 microfilm reels
20935,Governor Leavitt,State boards and commissions annual reports,1996-2001.,Chronological.,"These files are loose leaf publications compiled by a database manager selected by the Governor from his staff. The creation of the annual reports is required by UCA 67-1-2.5 (5) (1998). The statute also requires that the database manager file the report with the Governor's office\, the President of the Utah Senate\, the Speaker of the Utah House\, the Office of Legislative Research and General Counsel\, and any other persons requesting a copy. The reports provide information on the executive boards as dictated by UCA 67-1-2.5(5) including: the number of boards\, the state officer; department; or division with whom they are affiliated or under whose jurisdiction they fall\, the total number of boards affiliated with or under the jurisdiction of each state officer;,department; and division\, the total number of members for each board\, whether or not the board members are approved by the Senate\, whether each is a policy making board or an advisory board and the number of each\, and any compensation paid to board members. Other information includes: appointment of terms of members\, phone numbers\, addresses\, political affiliations\, and appointment dates.",Permanent. Retain until administrative need ends,Public,4.00 cubic feet
20936,Department of Health and Human Services. Division of Substance Use and Mental Health,Substance abuse publications,1974-,Chronological.,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",Permanent. Retain until administrative need ends,Public,1 microfilm reel
20917,Governor (2021- : Cox),Medical malpractice insurance evaluation committee records,1975.,Chronological by date.,"This series contains copies of the minutes\, reports\, publications\, and correspondence relating to the activities of the Medical Malpractice Insurance Evaluation Committee\, established by Governor Rampton by means of a July 22\, 1972 executive order. The Committee was established as a sub-division of the Dept. of Social Services in order to study the cost and availability of medical malpractice insurance\, to consider what legislative or executive remedies might be appropriated\, and to issue a report on their findings.",,Public,0.35 cubic foot 2 microfilm reels
20918,Governor Rampton,Great Salt Lake development hearings records,1962-1965.,"Alphabetical by document type, thereunder by chronological by year.","As the shoreline of the Great Salt Lake receded\, ownership of the lands that appeared was under question (did the lands belong to the state of Utah or to the federal government?) and the possible uses of the land was a subject of contention. This series contains statements\, publications \, maps\, and other materials relating to the recreational and commercial utilization of the Great Salt Lake and the surrounding shoreline\, and the two public hearings that Governor Rampton held in regard to this issue. The records were preserved by Governor Rampton and his staff.",,Public,0.20 cubic foot 1 microfilm reel
20913,Governor Rampton,Federal correspondence,1964-1976.,Chronological by date.,"This series contains correspondence\, reports\, and other materials generated by the interaction between Governor Rampton's office and federal agencies and offices. These materials reflect the role of federal agencies in the development of state polices. Of particular note are the materials generated by the Department of the Interior (which deals with the development and management of lands in Utah) as well as correspondence from the President and Vice President of the United States.",,Public,4.35 cubic feet 9 microfilm reels
20946,Silk Commission,Financial records,1897-1904.,Chronological by date.,"These records document the bounties paid by the Commission for the promotion of the silk industry. This series consists of yearly financial reports to the Secretary of State for the years 1897 and 1900\, warrant requisitions from 1900\, and an audit report dated 1904 which assesses the finances and the record-keeping of the Commission from 1896 to 1903. The 1900 financial report to the Secretary of State also includes receipts for reimbursements generated by the Commission.",,Public,0.20 cubic foot
20916,Governor Rampton,Governor's prayer breakfast records,1962-1976.,Chronological by year.,"The first ""Governor's Prayer Breakfast"" meeting was held in 1962\, during Governor Clyde's administration. Prayer breakfasts were started with the intent of providing spiritual and moral guidance to prominent community members of Utah. Lists of breakfast attendees were retained in order to facilitate the organization of the following year's event. This series contains invitations to prayer breakfasts\, lists of press members and invitees\, and related correspondence for prayer breakfasts held during Clyde's last administration and during Governor Rampton's three terms. The records were preserved by Governor Rampton and his staff.",,Public,0.20 cubic foot 1 microfilm reel
21003,State Planning Board,Water resources correspondence,1936-1940.,"Alphabetically by subject, thereunder chronological by date.","These records are correspondence for the State Planning Board's water resources committee members. Included are letters from the National Resources Board\, memoranda explaining committee decisions\, calls to meetings\, and letters of public interest. The main subjects are the Bear River\, Bonneville Basin\, Colorado River Basin\, Salt Lake municipal water works\, Uintah Basin\, and water storage.",,Public,0.20 cubic foot 2 microfilm reels
21001,State Planning Board,Water resources Great Salt Lake diking project reports,1932-1937.,Chronological.,"These are reports of the Great Salt Lake diking project\, 1932 to 1937\, made by the State Planning Board members and consulting engineers. The proposed plan was to dike sections of the Great Salt Lake on the northern and eastern sides of Antelope Island to allow the Weber River and the Jordan River to create a fresh water reservoir. The purpose of this reservoir was to supply water for industrial\, agricultural\, and recreational uses but the plan was found to be too costly and impractical due to the salinity of the water. Included in this series are preliminary reports\, meeting transcripts\, investigations of technical problems\, maps\, cost estimates of hydroelectric power\, cost estimates of pumping water\, and studies of water levels and water storage capacities.",,Public,0.20 cubic foot 1 microfilm reel
21002,State Planning Board,Water resources flood control hearings,1934-1940.,"Alphabetically by report, thereunder chronological.","Acts of Congress\, approved 1936 through 1938\, authorized the U.S. Corps of Engineers to conduct public hearings jointly with the Department of Agriculture for the control of floods\, water conservation\, soil erosion prevention\, and related problems. Hearings for the two major drainage areas of Utah were held in St. George\, Moab\, Monticello\, Price\, Craig\, Grand Junction\, and Durango for the Colorado River\, and in Salt Lake City for the Bonneville Basin in Utah. The Planning Board and Soil Conservation Committee prepared and submitted reports at these hearings that contained data on drainage irrigated lands\, precipitation\, run-off\, area by elevation\, population\, economic conditions\, agriculture\, mining\, manufacturing\, retail trade\, assessed valuation\, and summaries of proposed reservoir sites; they organized soil conservation districts; and presented detailed reports of flood conditions on the streams of the Great Basin in Utah. This series contains the correspondence\, reports\, and,transcripts related to these hearings which concerned flood control for the following rivers and areas: the Fremont\, San Rafael\, Price\, Duchesne\, and Green Rivers; Kanab Creek\, and the Paria and Escalante Rivers; the Montezuma and San Juan Rivers; streams draining into the Great Salt Lake\, and the Great Basin; and the Virgin River and tributaries\, Beaver Dam wash\, and Short Creek. Correspondence includes letters to the State Planning Board from citizens\, county agents\, state engineers\, and federal contacts. The reports contain investigations and estimates for individual projects. Also included are photos of the Kanab Creek\, and the Paria and Escalante River areas; and Millcreek\, Pack Creek\, and Westwater in Grand County.",,Public,0.35 cubic foot 1 microfilm reel
21810,Lieutenant Governor,Voter information pamphlets,1975-,Chronological by election year,"Voter information pamphlets are prepared under the direction of the Lieutenant Governor and according to Utah statutes (UCA 20A-7-701). The responsibility of compiling and distributing the pamphlets was assumed by the Elections Office at the time of their 1995 creation. The Lieutenant Governor's / Secretary of State's staff previously performed elections duties. The pamphlets are designed to inform the voters of the State about the candidates and issues on each general election's ballot. They contain some or all of the following items: a list of all candidates for constitutional offices; a list of candidates for each legislative district; information pertaining to all measures to be submitted to the voters; a description provided by the Judicial Council of the selection and retention process for judges; an explanation of ballot marking procedures; and voter registration information.,Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",,Public,1 microfilm reel
21104,Road Commission. Department of Highways,Tourist access roads publications,1964-1966.,Chronological by date.,"Documents created by the agency\, including pamphlets\, reports\, leaflets\, file manuals\, annual reports\, other published or processed documents\, and the last manuscript report\, if not published\, relating to management projects.",,Public,0.50 cubic foot
21105,Road Commission. Department of Highways,Traffic Bulletins,1956-1970.,Chronological by date.,These bulletins contain information pertaining to traffic volume and the daily average of vehicles on Utah highways. The information is recorded by automatic counters located throughout the state.,,Public,0.20 cubic foot
21106,Road Commission,Utah Highway Progress newsletters,1958-1959.,Chronological,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",,Public,0.20 cubic foot
21107,Road Commission,Utah Highways and Byways newsletters,1957-1963.,Chronological,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",,Public,0.20 cubic foot
21871,Division of Expositions,Fairground Flashes newsletters,1970-1984.,Chronological by date.,"This series contains newsletters created by the Division of Expositions for the State Fair. The newsletters contain information pertaining to attendance\, fiscal and financial operations\, events\, performers\, and exhibits and is presented primarily through photographs.",,Public,1 microfilm reel
21872,Division of Expositions,Publications,1950-1993.,Chronological.,"This series contains documents created by the agency\, including pamphlets\, reports\, leaflets\, file manuals\, and other published or processed documents. These records include information on administration\, legal matters\, fiscal and financial operations\, performers\, events\, exhibits\, buildings\, fairgrounds\, and all other activities of the Division of Expositions (formerly State Fair Association). This series consists primarily of isolated publications not part of a more specific series.",,Public,1 microfilm reel
21873,Department of Corrections,Quarterly progress reports,1970-,Chronological by date.,"The overall goal of the project reports is to increase knowledge relating to the prison system. The reports include research information obtained from the prisoners. Also included are recommendations for initiating\, continuing or modifying present prison programs with the ultimate purpose of improving rehabilitation. The reports contain information pertaining to goals\, projects completed or initiated\, research data\, and master theses based upon the research done with the prisoners. The fiche envelopes are stamped with ""confidential data"".",,Private,1 microfilm reel
21875,Department of Corrections,Publications,1950-,Chronological by date.,"This series contains documents created by the agency\, including pamphlets\, reports\, leaflets\, file manuals\, and other published or processed documents. These records include information on administration\, legal matters\, fiscal and financial operations\, prisons\, parole\, probation\, corrections\, and all other activities of the Department of Corrections. This series consists primarily of isolated publications not part of a more specific series.",,Public,1 microfilm reel
1220,Golden Spike Centennial Commission,Publications,1969-,Alphanumerical,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",Permanent. Retain until administrative need ends,Public,1 microfilm reel
1201,George Washington Bicentennial Commission,Utah school program report,1932.,Chronological.,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",,Public,0.20 cubic foot
1249,Governor's Committee on Children and Youth (1961-1969),Reports,1961-1969.,Chronological.,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",,Public,0.20 cubic foot
1213,Commission on Uniform State Laws,Biennial reports,1940-1959.,Chronological by year.,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",,Public,0.20 cubic foot
1254,Governor's Citizen Advisory Committee on Drugs,Reports,i 1969.,Chronological.,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",,Public,1 microfilm reel
1204,Mosquito Abatement Association (Utah),Proceedings,i 1948-1977.,chronological,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",,Public,1 microfilm reel
1259,American Revolution Bicentennial Commission of Utah,Administrative records,1972-1978.,Alphanumerical.,"Records include: agenda and meeting minutes\, budget records\, committee reports\, correspondence\, newspaper clippings\, press releases\, personnel records\, plans and project records\, phonograph recordings\, tape recordings\, and publications. The publications include the following on fiche: ""We Hold these Truths...""\, Utah Bicentennial Dance Festival\, ""We the People \,"" Utah Bicentennial Post\,"" Utah American Revolution Bicentennial Commission\, a feasibility study\, 1975\,"" Annual Report\, and Audit Report.",,Public,1 microfilm reel
1215,Public School Survey Commission,Work project outlines,1952.,Alphanumerical,"Records created by agency administration to document the research\, creation and application of agency programs\, policies and procedures. May include correspondence\, policy and program case files\, and executive files documenting leadership roles and decision making processes.",,Public,2 microfilm reels
1247,Great Salt Lake Authority,Administrative records,1964-1967.,,"These fiche contain copies of reports entitled\, ""Study for the Recreational Development of the North End of Antelope Island\, 1964\,"" and ""Development of North End of Antelope Island\, June 26\, 1964.""",,Public,1 microfilm reel
1402,Board of Education. Board for Vocational Education. Vocational Education Preparatory Program for Careers,Administrative records,1936-1990.,Alphanumerical,"This series contains reports\, memos\, correspondence\, photographs\, etc. 1972 Needs Assessment Study of Vocational Schools. Study data includes student numbers\, training needs\, and a summary of Vocational Education. Further studies from 1975 through 1981.Alternatives for student discipline. Alternatives to building new schools. Comparative salaries in Utah Vocational Education.,Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",,Public,1 microfilm reel
1405,Utah Technical College at Salt Lake,Publications,1948-1977.,Chronological by date.,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",,Public,0.35 cubic foot 1 microfilm reel
1399,Board of Education. Office of Education. Division of Instructional Services,Student teaching guides,1968-2015.,Chronological.,"Curriculum guides\, workbooks and teaching aids. Holdings: 1968\, 1971\, 1972.",,Public,1 microfilm reel
1401,Board of Education. Board for Vocational Education. Vocational Education Preparatory Program for Careers,Curriculum guides,1934-1992.,Chronological.,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",Permanent. Retain until administrative need ends,Public,5.00 cubic feet 1 microfilm reel
1400,Board of Education. Board for Vocational Education. Vocational Education Preparatory Program for Careers,Publications,1924-1998.,Chronological.,"This series contains documents created by the agency\, including pamphlets\, reports\, leaflets\, file manuals\, and other published or processed documents. These records include information on administration\, legal matters\, fiscal and financial operations\, rehabilitation\, training\, employment\, education\, and all other activities of the State Board of Vocational Education. This series consists primarily of isolated publications not part of a more specific series.",Permanent. Retain until administrative need ends,Public,3.00 cubic feet 1 microfilm reel
1222,Commission on the Reorganization of the Executive Branch,Administrative records,1956-1966.,None.,"Includes reports\, studies\, and reference materials on government functions and state agencies produced by the Little Hoover Commission.",,Public,5.05 cubic feet 27 microfilm reels
1217,Educational Survey Committee,Research records,1939-1940.,Alphabetical by subject,"This series contains informational data gathered by the Utah Educational Survey Committee. The committee was a fact finding body appointed in 1939 by Governor Henry H. Blood. Their purpose was to identify significant problems of public education in Utah and to produce a report for presentation to the Governor ""on or before July 1\, 1940."" The Committee made extensive use of questionnaires in their research. The questionnaires dealt with various topics relevant to the Committee's identified concerns and were dispersed to educators throughout the state. A number of preliminary reports are also included\, indicating how the questionnaires were used to formulate the Committee's eventual findings.",,Public,3.00 cubic feet
1267,"Bureau of Immigration, Labor and Statistics",Letterbooks,i 1906-1916.,Chronological,"The bureau's function was ""to collect\, systematize and present in annual reports to the Governor\, statistical details relating to agriculture\, mining\, manufactures and other industries in the state."" Reporting duties were expanded in 1911 to include all natural\, economic\, educational and cultural resources of the state\, in order to promote immigration of individuals and businesses. Starting in 1911\, the bureau also was to investigate and report unsafe working conditions and labor law violations. These letterbooks contain press copies of outgoing correspondence pertaining to all such duties. The diversity of topics treated makes them an excellent\, if promotionally biased\, source of socioeconomic data on the state in the early 20th century. Mailing lists and copies of standardized forms for gathering data are sometimes included. Forms and letters were regularly sent to county officials\, private businesses\, and the courts requesting data on tax rates\, indebtedness\, lands and crops\,,elected officials' names\, indigent expenditures\, reform school commitments\, criminal convictions\, marriages\, divorces\, roads\, canneries\, assorted manufactures\, railroads\, communications\, mining\, knitting works\, laundries\, etc. There are also replies to requests for information on the state which discuss economic conditions\, average wages\, investment opportunities\, and homesteading possibilities; specify where immigrant labor is needed; and answer more arcane questions. Copies of parts of reports are also included\, as are various production charts\, business listings\, and social data tables. The success of promoting immigration is discussed in some letters\, notably regarding ethnic Jewish (Clarion)\, Greek\, and Russian colonies. In 1911\, the bureau began monitoring certain working conditions focussing on violations of the nine-hour day female employment law and minimum wage scales for females. A limited number of letters refer to eight-hour days in mines and smelters. Letters discussing,the absence of other safety codes or male employment laws are also included\, particularly from 1916-1917 when Utah began requesting comparative data on workmen's compensation laws. The bulk of all the correspondence deals with agriculture\, homesteading\, mining\, and industry with a portion of later letters dealing with female labor law enforcement. However\, the number of topics treated on a lesser scale is extremely broad and includes social (schools\, hospitals\, newspapers\, etc.) factors as well as commercial. Limited correspondence also deals with administrative functions of the bureau\, e.g.__report printing\, expense accounts. The location of any letterbook(s) prior to 1906 is undetermined. The absence of a 1909-1911 letterbook may represent a missing one\, or one may never have existed\, the auditor (then serving as ex-officio Commissioner of Statistics) regularly complaining of the press of other duties.__The office of Commissioner of Immigration\, Labor and Statistics was abolishedg,in 1917 with the creation of the Industrial Commission.",,Public,2 microfilm reels
1278,Department of Employment Security,Publications,1942-1996.,Chronological.,"This series contains documents created by the agency\, including pamphlets\, reports\, leaflets\, file manuals\, and other published or processed documents. These records include information on administration\, legal matters\, fiscal and financial operations\, employment\, unemployment\, labor\, insurance\, economics\, population and all other activities of the Department of Employment Security. This series consists primarily of isolated publications not part of a more specific series.",,Public,3.00 cubic feet 1 microfilm reel
1223,Department of Health. Human Resource Management and Employee Development,Administrative records,1981-2014.,Alphanumerical,"These are records accumulated by the bureau that relate to the function\, internal administration\, or housekeeping activities of the office. They include list of department employees\, performance reviews\, employee profiles\, automatic archives list\, professional contractual agreements for temporary professional services\, circulars of weekly job opportunities\, copies of memos\, copies of outgoing and orignials of incoming correspondence\, copies of award letters\, detailed statement of wages\, position requests\, and authorization forms\, resumes\, copies of school transcripts\, information on recruitment sources\, procedural memos\, recruitment budget approvals\, temporary pay vouchers\, and other items.",,Private,2 microfilm reels
1276,Department of Employment Security,Labor market quarterly,1949-1981.,Chronological.,"This quarterly publication of the Department of Employment Security is intended to provide detailed statistics on employment\, payrolls\, unemployment insurance and employment office activities for the use of government officials\, business and educational institutions\, labor organizations\, research bureaus and others who require such data to analyze and evaluate the economy of the state.",,Public,1.00 cubic foot 1 microfilm reel
1272,Department of Employment Security,Directory of Utah manufacturers,1946-1982.,Chronological by date created.,"This series contains directories published by the Department of Employment Security that inform purchasers\, suppliers and others of products produced and used by Utah firms. The directories contain information pertaining to employment\, wages\, firms\, industries\, manufacturers\, and products.",,Public,1.00 cubic foot 1 microfilm reel
1271,Department of Workforce Services,Annual reports,1937-,Chronological.,"This series contains reports of the Department of Workforce Services (previously created by the Department of Employment Security) activities from the previous year with information pertaining to agency activities\, economy\, employers\, counties\, employment\, wages\, labor\, and fiscal and financial operations. During the 1970s and 1980s\, the Annual Reports contained multiple volumes with information pertaining to operating statistics\, actuarial review and unemployment insurance statistics and labor market information.",Permanent. Retain until administrative need ends,Public,3.00 cubic feet
1275,Department of Employment Security,Newsletters,1942-1994.,Chronological.,"This series contains newsletters created by the Department of Employment Security to provide current employment conditions. The newsletters contain information pertaining to employment\, unemployment\, labor\, wages\, economic trends\, and consumer prices.",,Public,0.35 cubic foot 1 microfilm reel
1601,Governor Matheson,Constituent correspondence,1972-1983.,"Alphabetical by initial letter of correspondent's surname, topic, or state agency.","This series includes letters to the Governor's office from Utah citizens and others who are presenting their opinions on various topics (some of which are controversial)\, requesting action by the Governor or the State on various issues or situations\, or simply requesting information or souvenir items from the Governor's office. In addition to the incoming letters\, this series includes responses from the Governor's office and detailed written telephone messages from the Governor's HOTLINE telephone system. Various issues represented in this correspondence include the controversy over the Oral and Total Communications programs at the Utah School for the Deaf in Ogden\, energy shortages and energy assistance payments\, welfare\, the Equal Rights Amendment and International Women's Year\, possible closure of the Geneva Steel industrial plant\, highway safety\, Medicaid and Medicare\, and\, especially notable from 1979-1981\, income and property taxes. Topics listed in the series description as a,state agency most often contains correspondence that was referred to that division\, department\, or agency for either a direct reply or a draft of a reply for the Governor's signature.",,Public,22.00 cubic feet 51 microfilm reels
1603,Division of Health,Radiation study radiological surveillance reports,1963-1979.,Chronological by year.,Daily station reports of radiation in air sample collections.,,Public,12.00 cubic feet 29 microfilm reels
1599,Governor Rampton,Extradition case files,1963-1976.,"Alphabetical by surname, thereunder chronological by date.","This series contains correspondence between Governor Rampton's office and the governors of other states concerning extradition of fugitives. The extradition clerk for the State of Utah for this time period was Marjorie Boyd. The fugitives concerned include those who committed the crime in Utah and fled to another state\, and those who committed the crime out-of-state and fled to Utah. Most of the crimes committed were burglary\, forgery of checks or checks written with insufficient funds\, and failure to provide for spouse and/or minor children. Other documents in this series are waivers of extradition signed by the fugitives and related court materials.",,Public,3.35 cubic feet 7 microfilm reels
2885,Weber State College,Publications,1897-1980.,Alphanumerical,"This series contains catalogs for students from Weber State College. The series includes catalogs for the following years: 1939; 1941-42; 1950-51; and 1952-53. These publications contain information about committees\, an academic calendar\, brief history and purpose of the college\, accreditation information\, a description of the campus and buildings\, student activities\, awards system\, scholarships\, curriculum\, and course descriptions. The microfilm also contains a copy of a publication by the Weber Stake Academy titled ""Catalog of the Weber Stake Academy: Eleventh Academic Year\, 1898-1899"". The catalog describes courses of study\, costs\, history and purpose of the institution\, faculty\, list of graduates\, and students. Child Development brochure published by Weber State College for Utah Department of Education. 1976 Utah Skills Center North funding requests.",,Public,1 microfilm reel
2896,Department of Financial Institutions,Correspondence,1921-1969.,chronological thereunder alphabetical,"Correspondence with financial institutions\, federal government\, etc.",,Public,1 microfilm reel
2894,Department of Financial Institutions,"Laws, rules and regulations",1911-1983.,Chronological,"These laws\, rules and regulations of the Department of Financial Institutions (formerly Bank Commission and Banking Department) are created to supervise and administer banks\, savings and loans\, building and loans\, credit unions\, mortgages\, trust companies\, holding companies\, travelers checks\, and escrow agents.",,Public,0.35 cubic foot 1 microfilm reel
2892,Department of Financial Institutions,Annual reports,1913-,Chronological,"This series contains reports of Department of Financial Institutions (formerly Banking Commission and Banking Department) activities from the previous year with information pertaining to agency activities\, agency staff\, history\, banks\, credit unions\, savings and loans\, trust companies\, financial holding companies\, travelers checks\, escrow agents\, mortgages\, and fiscal and financial operations.",Permanent. Retain until administrative need ends,Public,2.00 cubic feet 2 microfilm reels
3043,University of Utah (Utah),Publications,i 1910-1969.,none,"This series contains publications created by the university that are not part of a more specific series. Fiche records include bulletins Volume 30 No. 4\, Volume 35 No. 6\, Volume 42 No.7\, Volume 46 No.12\, 15\, Volume 53 No. 18\, Energy Bulletin Volume 1 No. 1. Health Science Report Volume 5 No. 3\, Directories\, Library Newsletter Volume 2 No. 3\, lectures\, Pen Literary Magazine 1949-50 issue\, and a register of papers of Joseph Ellis Johnson",,Public,1 microfilm reel
3011,Utah State Retirement Office,Annual settlement reports,1937-,Chronological,"This series contains summary settlement reports for the State Retirement Office with information pertaining to the contributory\, noncontributory\, public safety\, firefighter\, and judges' retirement systems. It also has information regarding governors' and legislators' pension plans\, and fiscal and financial operations. Information includes names\, previous balances\, balances forward\, salaries\, member contributions\, vested contributions\, interest earned\, redeposits\, differences\, and current balances.",Retain for 80 year(s),Private,2.00 cubic feet 28 microfilm reels
3020,"Department of Natural Resources. Division of Oil, Gas, and Mining. Oil and Gas Conservation",Intention to drill notices,1964-1985.,Chronological by date.,"This series contains weekly notices of intention to drill\, abandon or convert wells.",,Public,1 microfilm reel
3065,Department of Community Affairs,Publications,1971-1978.,Chronological.,"Documents created by the agency\, including pamphlets\, reports\, catalogs\, leaflets\, file manuals\, annual reports\, other published or processed documents\, and the last manuscript report\, if not published\, relating to management projects. Electronic versions of publications may be considered a duplicate if identical. If unique\, see Schedule 1 Item 44.",,Public,1 microfilm reel
3017,"Department of Natural Resources. Division of Oil, Gas, and Mining. Oil and Gas Conservation",Oil and gas monthly production reports,1957-1999.,Chronological by date.,"This series contains monthly oil and gas production reports with information pertaining to monthly production\, annual cumulative and all time cumulative totals for for oil\, gas and water for wells in each county.",,Public,1 microfilm reel
3010,Utah State Retirement Office,Publications,1941-,Chronological,"This series contains documents created by the agency\, including pamphlets\, reports\, leaflets\, file manuals\, and other published or processed documents. These records include information on administration\, legal matters\, fiscal and financial operations\, retirement\, and all other activities of the State Retirement Office. This series consists primarily of isolated publications not part of a more specific series.",Permanent. Retain until administrative need ends,Public,1.00 cubic foot
3062,Department of Community Affairs,Correspondence,1969-1979.,Alphanumerical.,"Business-related correspondence which provide unique information about agency functions\, policies\, procedures\, or programs. These records document material discussions and decisions made regarding all agency interests\, and may originate on paper\, electronic mail\, or other media. This correspondence is filed separately from program case files\, and project files.",,Public,1 microfilm reel
3113,Bureau of Health Statistics,Statistical reports,1970-1981.,Chronological,"The reports in this series contain health data needed for comprehensive health planning by state\, regional and local agencies. The subject areas include vital statistics\, health manpower\, preventive medical care\, health care services and population\, economic and demographic data.,Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",,Public,1.60 cubic feet 2 microfilm reels
3106,Department of Human Services. Division of Mental Health,Mental retardation planning committee records,1964-1968.,Chronological.,"An advisory committee on mental retardation was appointed by Governor George D. Clyde in August 1964. The committee functioned from 1964-1966. They were charged with developing a state comprehensive plan for services to the mentally retarded. This undertaking was supported by funds provided by the U.S. Public Health Service under a Mental Retardation Planning Grant to the State Division of Health. This grant was renewed in 1967\, and a second committee was formed for the purpose of implementing the comprehensive plan developed by the former. This series contains materials utilized in both statewide studies as well as copies of each committees' final reports.",,Public,0.20 cubic foot 1 microfilm reel
3081,Department of Development Services. Industrial Promotion Division,Publications,1940-1982.,Chronological.,"Documents created by the agency\, including pamphlets\, reports\, leaflets\, file manuals\, annual reports\, other published or processed documents\, and the last manuscript report\, if not published\, relating to management projects. Electronic versions of publications may be considered a duplicate if identical. If unique\, see Schedule 1 Item 44.",,Public,2 microfilm reels
3117,Department of Development Services,Publications,1969.,Alphanumerical.,"Documents created by the agency\, including pamphlets\, reports\, leaflets\, file manuals\, and other published documents. Consists primarily of isolated publications not part of a more specific series.",,Public,1 microfilm reel
3076,Department of Development Services. Industrial Promotion Division,County economic facts,1971-1979.,Chronological.,"This series contains reports for cities and counties with information pertaining to labor market data\, population\, land area and ownership\, government\, taxes\, economic development agencies\, planning\, recreation\, education\, communications\, transportation\, employment\, natural resources and economic indicators.",,Public,2 microfilm reels
3243,District Court (Third District),Case file index,1871-1896.,"Chronological, thereunder alphabetical by initial letter(s) of the plaintiff's surname.","The territorial CASE INDEX records the names of plaintiffs and defendants involved in court actions and provides assigned case numbers\, facilitating clerical management of and access to the case files. Civil cases span the entire period (1871-1896). Criminal cases were indexed in this series from 1871 to 1882\, when a separate filing arrangement for criminal case files was implemented. Information about most cases is limited to the name of the plaintiff\, the name of the defendant\, and the case number. Rarely is the date of filing recorded. The cause of action is mentioned only in proceedings pertaining to court business (grand jury lists and reports\, orders summoning persons to serve as jurors\, etc.)\, the probate of an estate\, applications (such as name changes or corporate dissolution)\, and\, rarely\, petitions for extraordinary writs (habeas corpus\, mandamus\, and certiori). The Third District Court is restricted to adjudication of actions involving real property located within the,Third Judicial District\, those in which the defendant resides in the Third Judicial District\, and those involving incidents occurring in the Third Judicial District.",,Public,1.50 cubic feet 3 microfilm reels
3272,State Prison,Count books,1901-2005.,Chronological by date.,"Information includes a daily accounting of inmate locations (bed check\, hospital\, etc.).",Retain permanently,Private,6.50 cubic feet
3241,Department of Development Services,Five-years plans,1973.,Chronological by year.,"_____The Five Year Plan is a report produced by the department outlining each division's projected five year goals. Written for the legislature\, it reviews division objectives\, policies\, and proposals\, including a summary and recommendations for legislative action. The report also contains general department goals and developments.,HOLDINGS: 1973\, 1976.",,Public,1 microfilm reel
3360,Division of State History,Preservation files,1963-,Random.,"The preservation files are working files maintained by the staff of the preservation section . Records include correspondence\, historic preservation plan\, marker type summary\, leases and agreements\, alphabetical office files\, chronical office files\, Kent Powell's files (alphabetical)\, SHPO files\, preservation annual reports\, research files\, general files\, NPS budgets\, statehood day\, and local historical societies. A portion of these records come from the Utah State Historical Society holdings.",Permanent. Retain for 5 year(s),Public,2 microfilm reels
3370,Utah State Fair Association,Biennial reports,1899-1956.,Chronological.,"This series contains reports of State Fair Association (formerly Deseret Agricultural and Manufacturing Society) activities from the previous two years with information pertaining to agency activities\, agency staff\, and fiscal and financial operations.",,Public,0.20 cubic foot 2 microfilm reels
3334,Department of Transportation. Office of Community Relations,Transportation newsletters,1970-2015.,Chronological.,"This newsletter is designed to disseminate information concerning the activities of the department to the leaders and constituents of the state. It includes information about UDOT's activities\, items of interest concerning Utah's highway systems and proposed construction.",Permanent. Retain for 5 year(s),,1 microfilm reel
3356,Division of State History,Antiquities files,i 1973-1988.,None,"A portion of the Utah Historical Society ""archives"". The antiquities ""archives"" contain committee meeting minutes\, general correspondence\, survey correspondence and reports\, BLM correspondence\, account information\, contracts\, proposals\, travel files\, mileage sheets\, news releases\, newspaper clippings\, MX report\, quarterly reports\, budget information\, permit application books\, etc.",,Public,1 microfilm reel
3692,Cache County (Utah). County Clerk,Incorporation case files,1873-1961.,"Numerical by case number, thereunder by date filed.","Incorporation case files contain at a minimum the original articles of incorporation and any subsequent amendments to corporations. Some files also contain notices to pay licensing fees and taxes\, oaths of office for corporate officers\, annual reports\, correspondence\, or other miscellaneous documents. Case files are created during the length of a corporation's duration. The case file is generated when companies incorporate within Cache County and serve as evidence of""due incorporation of the corporation [UCA 16-2]."" Articles of incorporation constitute a contract between the state and corporation\, between corporation and stockholders\, and between the stockholders and state. The articles of incorporation record the following: names of the incorporators and their places of residence\, the length of the corporation's duration\, the pursuit of business agreed upon\, amount of stock each shareholder receives\, description of stock classes\, number of kind of corporate officers\, and the number of,directors necessary to transact corporate business. The series ended in 1961 when registration of corporations was transferred to the state government.",,Public,21 microfilm reels
3845,District Court (Third District),Incorporation case files,1887-1896.,Numerical by case number.,"Incorporation Case Files contain at a minimum the original articles of incorporation and any subsequent amendments. Some files also contain notices to pay licensing fees and taxes\, oaths of office for corporate officers\, annual reports\, correspondence\, or other miscellaneous documents. Case files are created during the length of a corporation's duration. The case file is generated when companies incorporate and serve as evidence of""due incorporation of the corporation [UCA 16-2]. Most of these are incorporations of mining and natural resource companies."" Articles of incorporation constitute a contract between the state and corporation\, between corporation and stockholders\, and between the stockholders and state. The articles of incorporation record the following: names of the,incorporators and their places of residence\, the length of the corporation's duration\, the pursuit of business agreed upon\, amount of stock each shareholder receives\, description of stock classes\, number of kind of corporate officers\, and the number of directors necessary to transact corporate business. There are three case files numbers that were never assigned or were not filed with the other case files.",,Public,2.00 cubic feet 4 microfilm reels
3814,District Court (Third District),Bankruptcy case minute book,i 1874-1888.,Chronological by date.,"This volume contains the minutes for bankruptcy cases involving bankrupts who resided in the numerous counties of the third district. Hearings were conducted under federal laws enacted in 1867 and amended in 1874. Either an individual (including a business) or his creditors could apply for bankruptcy. Each day's activities are summarized. A typical case will span multiple dates\, and several cases may be heard on the same day. The bankrupt's name and the date is included for each entry. Standard entries in a case include the adjudication of bankruptcy; orders to publish notice to creditors; orders to sell property which may specify the type of real or personal property being sold; election of an assignee\, by creditors with judicial,approval\, to coordinate collection and distribution of property or the money from its sale; schedules of distribution showing amounts agreed to by each of the named creditors; etc. Allowances to be paid to the bankrupt by the assignee or exemptions of property may also be noted. If the case was heard by a judicially appointed Register in Bankruptcy\, entries may be more brief\, with little more than the judge's order to appear before the Register being noted. Final discharge of the case is also included. The book also includes some ""Abstracts of Proceedings\,"" which\, like a docket\, documents the dates of various activities (e.g.\, filing of petition\, judged bankrupt\, creditors meeting\, claims,approved\, distribution filed\, etc.) in individual cases. In 1878 the bankruptcy law was repealed. Although cases could be completed under the old law\, no new petitions could be filed after 1 September. Most cases in this book were completed by 1881\, although a rare notation occurs as late as 1888.",,Public,1 microfilm reel
3651,United States. General Land Office,Mining district by-laws,1872-1909.,Sequential by file number,"In May 1872 Congress passed a general mining law called\, ""An Act to promote the Development of the mining Resources of the United States."" This act declared that mineral deposits in lands belonging to the United States are free and open to exploration and purchase by citizens of the United States\, according to provisions detailed in the law\, and also according to local customs and to the rules established by miners in various districts. The law validated the mining districts which had been and would continue to be established to govern mining activity in localized areas. The law authorized mining districts to govern the method of locating and recording claims\, and to specify the amount of work necessary to hold the claims in so far as district regulations were not in conflict with the laws of the United States or the laws of Utah (Statutes at Large\, Treaties\, and Proclamations\, of the United States of America\, 1872\, vol. XVII\, chap. 152). At least 90 mining districts were organized in,Utah Territory and by-laws for many of these were filed in the General Land Office in Salt Lake City. These are contained in the book and file which comprise this series. Each set of by-laws defines the boundaries of the mining district and designates the name by which it was to be called. By-laws define the responsibilities of a mining district recorder\, designate his term of office\, provide for his election\, and specify the amounts he can charge for his services. Additional district officials may be authorized. By-laws specify how records should be kept and designate who had access to them. They detail requirements for marking\, recording\, and working mining claims.",,Public,1.20 cubic feet 1 microfilm reel
3764,Rich County (Utah). County Clerk,Incorporation case files,1870-1961.,"Arranged by case file number, thereunder by date filed","Incorporation Case Files contain at a minimum the original articles of incorporation and any subsequent amendments to corporations. Some files also contain notices to pay licensing fees and taxes\, oaths of office for corporate officers\, annual reports\, correspondence\, or other miscellaneous documents. Case files are created during the length of a corporation's duration. The case file is generated when companies incorporate within Rich County and serve as evidence of""due incorporation of the corporation [UCA 16-2]."",Articles of incorporation constitute a contract between the state and corporation\, between corporation and stockholders\, and between the stockholders and state. The articles of incorporation record the following: names of the incorporators and their places of residence\, the length of the corporation's duration\, the pursuit of business agreed upon\, amount of stock each shareholder receives\, description of stock classes\, number of kind of corporate officers\, and the number of directors necessary to transact corporate business. The series officially ended in 1961 when the state became solely responsible for registering corporations.",,Public,2 microfilm reels
3668,Cache County (Utah). County Clerk,Salaries of county officers book,1894-1904.,Arrangement is alphanumerical.,"This series includes an account book documenting the salaries and expenses of county officials from 1894-1904. Actually includes salaries of county officers and deputy. Includes costs of stationary\, drafting instruments\, postage\, telegrams and expressage\, sanitary and quarantine\, janitor\, roads and bridges\, inquests\, poor and insane\, bounty on . . . animals\, plotting of agriculture lands\, weights and measures\, township maps\, furniture\, coal\, light and incidental expenses of court house\, etc.",,Public,0.20 cubic foot
3745,Duchesne County (Utah). County Clerk,Incorporation case files,1906-1961.,"Numerical by case file number, thereunder chronological by date filed.","Incorporation Case Files contain at a minimum the original articles of incorporation and any subsequent amendments to corporations. Some files also contain notices to pay licensing fees and taxes\, oaths of office for corporate officers\, annual reports\, correspondence\, or other miscellaneous documents. Case files are created during the length of a corporation's duration. The case file is generated when companies incorporate within Duchesne County and serve as evidence of""due incorporation of the corporation [UCA 16-2]."",Articles of incorporation constitute a contract between the state and corporation\, between corporation and stockholders\, and between the stockholders and state. The articles of incorporation record the following: names of the incorporators and their places of residence\, the length of the corporation's duration\, the pursuit of business agreed upon\, amount of stock each shareholder receives\, description of stock classes\, number of kind of corporate officers\, and the number of directors necessary to transact corporate business. The series ended in 1961 when the Division of Corporations was created.",,Public,6 microfilm reels
3763,Rich County (Utah). County Clerk,Poll books,1940.,Numerical by voting district number.,"The election returns\, as defined in Utah Code UCA 20A-1-102(28)(2012)\, include the poll book\, all affidavits of registration\, the military and overseas absentee voter registration and voting certificates\, one of that tally sheets\, any unprocessed absentee ballots\, all counted ballots\, all excess ballots\, all unused ballots\, all spoiled ballots\, the ballot disposition form\, and the total votes cast form.",Permanent. Retain until administrative need ends,Public,0.20 cubic foot
3676,District Court (First District : Cache County),Civil and criminal case index,1895-1923.,Alphabetical by surname of defendant.,"Case indexes created by the court clerk to record the names and assigned case numbers of plaintiffs and defendants involved in civil or criminal actions\, and to facilitate clerical management of and access to those files.",,Public,0.50 cubic foot 1 microfilm reel
3716,Summit County (Utah). County Coroner,Reports,1913-1920.,Chronological by date.,Reports on investigations into cause of death from the county coroner's office.,,Public,0.35 cubic foot 2 microfilm reels
3759,Cedar City (Utah),Ordinances,1853-1956.,Roughly chronological to 1923; thereafter no order.,"According to Utah law\, the governing body of each municipality shall exercise its legislative powers through ordinances. The governing body may pass any ordinance to regulate\, require\, prohibit\, govern\, control or supervise any activity\, business\, or condition authorized by law. (Utah Code\, 1988\, 10-3-701-702). Ordinances relate to public utilities\, city departments and officials\, city finances\, business licenses\, building codes\, and etc. Ordinances passed since 1956 have been regularly codified and have not been kept in a separate file.",,Public,1 microfilm reel
3790,Salt Lake County (Utah). County Commission,Minutes,i 1852-1972.,Chronological by date.,"The County Commission serves as the governing body that organizes and maintains county services and that manages all county business and property. Minutes are kept by the County Clerk and include both summaries of topics discussed during the meetings and a listing of all orders and decisions made by the board. Minute books were first kept by the Salt Lake County Court\, which in territorial days consisted of the Probate Judge and two selectmen. With statehood in 1896 the court was renamed the Salt Lake County Commission\, and the probate judge and selectmen were replaced by three commissioners. During the territorial years\, 1852-1896\, the predominant activities discussed in the minutes involved the laying out of roads and irrigation canals; the creation and supervision of election and school districts; providing for the poor and the insane; and locating sites for the erection of public buildings. They also levied property taxes\, paid bills and wages\, and supervised the operation of,county government. Their intimate involvement in the operation of individual agencies is shown by the amount of detail in the minutes about the appointment of officials and about personnel hiring\, salary\, and retention decisions. After 1884 they were responsible for issuing business licenses\, including franchises for utilities and transit systems. Provision was also made that year for them to approve the incorporation of towns. These activities continue to be recorded in the minutes of the twentieth century. As county government grew during this time\, these functions expanded to include the development of water and sewage systems\, the coordination of police and fire protection\, the supervision of private contractors and their work on county projects and housing subdivisions\, and the provision of a wide variety of other social services. After 1941 zoning issues also became an important topic in the minutes. The County Commission was dissolved and a County Council form of government\,,with a county mayor and council\, was established in 2001.",,Public,56 microfilm reels
3620,Department of Employment Security,Unemployment insurance reports,1946-1994.,Chronological.,"This series contains reports created by the Department of Employment Security which relate to unemployment insurance. The reports contain information pertaining to unemployment\, insurance\, payroll\, economy\, compensation\, and claims.",,Public,1.00 cubic foot 1 microfilm reel
3794,Department of Employment Security,Labor market highlights reports,1950-1973.,Chronological.,"This series contains weekly reports by the Department of Employment Security which summarize labor market activity. The reports contain information pertaining to job openings\, insured unemployment\, employers\, job seekers and researchers. Previously known as the ""Labor Market Bulletin Weekly Summary\,"" the title was changed to ""Utah Labor Market Highlights"" in April\, 1967.",,Public,0.35 cubic foot 1 microfilm reel
3694,Cache County (Utah). County Clerk,Wheeler precinct census book.,1912-1933.,Alphabetical.,"This series contains an index book listing individuals who live within the boundaries of the Wheeler Precinct in Lewiston\, Cache County\, Utah. This book was apparently used for many different purposes from 1912 to 1933. It was likely first used as a register of voters in the Wheeler Precinct in the November 1912 general election\, and was certified as such by R. W. James\, the County Clerk at the time; thereafter it appears to be a list of community members in 1931. In 1933 it was in the possession of Isadore Olson\, whose daughter Gloria used it to practice her math homework.",Permanent. Retain until administrative need ends,Public,0.20 cubic foot
1623,Office of the State Auditor,Annual reports,1855-,Chronological.,"These reports serve as the official report of the activities for the preceding year. The reports contain information pertaining to audits conducted\, recommendations for new or amended legislation and the fiscal report.",Permanent. Retain for 2 year(s),Public,2.00 cubic feet 6 microfilm reels
1666,District Court (Fourth District),Plaintiff's index,1880-ca. 1895.,Alphabetical by initial letter of the surname or corporate name of the plaintiff.,"The territorial PLAINTIFF INDEX records the names of plaintiffs and defendants involved in court actions and provides assigned case numbers\, facilitating clerical management of and access to the civil case files. The single volume carries the imprint ""Plaintiff's Index to Fee Books\, A\, First Judicial District Court\, Utah"" on the spine. First created when Ogden\, Weber County\, was established as the seat of the newly formed northern division of the First District Court\, the volume continued to be used after the creation of the Fourth Judicial district in 1892. Primarily an index to civil cases\, the volume includes fewer than 30 criminal cases filed between 1880-1886 listing the ""United States"" as the plaintiff.",,Public,0.50 cubic foot 1 microfilm reel
1698,Department of Environmental Quality. Division of Drinking Water,Plans for drinking water systems and treatment plants,i 1940-,Numerical by water system number,"These are engineering plans and specifications of water systems and water treatment plants which are sent to the Division of Drinking Water for approval. They include diagrams of the water systems or treatment plants\, date plan was received and approved by the division\, and the name and address of the engineering firm who prepared the plans. The Division of Drinking Water issues a plan approval for the water systems before construction begins. Once the project is completed and inspected an operating permit is issued. Prior to 2005\, the plans were filmed on roll microfilm\, and the specifications and correspondence was filmed on microfiche. The agency then would jacket the rolled film (plans) and file them with the microfiche. The agency now sends the plans to the State Archives after the operating permit is issued. Specifications are now filed in series 23692.",Permanent. Retain until superseded,Protected,3.00 cubic feet 7 microfilm reels
1724,Department of Environmental Quality. Division of Air Quality,Air quality case files,i 1973-,Alphabetical by source,"This is a complete history of the bureau's actions and dealings with each source of air pollution\, including the background for penalty action\, and a history of compliance actions. The files include specifications\, engineering reviews\, notice from the company to construct or modify equipment\, notice of intent to approve construction or modifications\, approval orders\, compliance schedules\, notice of violation\, cease and desist orders\, breakdown reports on equipment\, stack test report\, minutes of public hearings pertaining to the facility\, fees\, required letters\, inspection memoranda\, inspection reports\, and general correspondence\, name and address of the company emitting pollution\, name of the company contact person\, dates of,notices of intent\, approvals\, notices of violation\, type of equipment used and the types and amounts of pollution discharged or allowed to be discharged\, dates of inspections\, name of the inspector and the result of the inspection\, types of violations of air pollution regulations\, and the consequences for failure to comply.",Permanent. Retain for 15 year(s),Public,4 microfilm reels
1685,State Building Board,Ten-year building program proposals,1959-1981.,Alphanumerical.,"Ten year building program proposals for sate institutions and agencies and space utilization report. Includes member list\, building needs summary and recommendations.",,Public,1 microfilm reel
1679,State Building Board,Space utilization reports,1962-,Chronological.,"This series contains space utilization reports with information pertaining to legislative authority\, statistics\, economics\, analyses and recommendations.",Permanent. Retain until administrative need ends,Public,1 microfilm reel
1681,State Building Board,State building contracts and specifications,1979-1981.,Alphanumerical.,"These records are State Board of Education specifications for the Bridgerland Area Vocational Center\, prepared at the request of the Utah State Building Board.",,Public,1 microfilm reel
1260,Governor Maw,Democratic party records,"1940-1942, 1962-1976.",Chronological by year.,"This series contains Democratic Party materials that Governor Rampton presumably collected while in office\, reflecting his ongoing interest in local\, state\, and national Democratic candidates and their elections. This series contains correspondence\, general Utah Democratic Party records (Rampton included)\, memoranda and general correspondence from the Democratic National Committee\, and reports regarding the general political climate in Utah.",,Public,2.00 cubic feet 6 microfilm reels
1489,Supreme Court,Abstracts and briefs (printed),1888-,Numerical by Supreme Court case number.,"This series contains the original abstracts and briefs filed by attorneys in cases before the Utah Supreme Court which were typeset and printed. Abstracts generally are summaries or excerpts from the records of the lower court which originally heard a case. Briefs are written arguments of attorneys and will generally include citations to the legal authorities (laws\, previous court decisions\, etc.) on which the attorney's argument is based.",Permanent. Retain until administrative need ends,Public,98.00 cubic feet 16 microfilm reels
1532,District Court (First District : Cache County),Probate case files,i 1864-,Numerical by case number.,"A collection of all documents and actions filed with the court clerk in the course of probating wills of deceased persons make up the probate case files. Guardianships and adoptions may be included. Records and documents pertaining to a particular action are filed together by the court clerk\, who is required by the Rules of Civil Procedure to file pleadings and other legal papers. Collectively they constitute the case file. Case numbers are assigned by the court when papers are initially filed with the clerk. Files for probate cases include such documents as wills\, decrees\, continuations of hearings\, discharges\, petitions\, notices\, bonds\, letters testamentary\, testimonies\, findings of fact and conclusions of law\, commitments\, affidavits\, proof of publication\, appraisals \, reports\, orders\, depositions\, property inventories\, etc.",Retain permanently,Public,15.00 cubic feet 199 microfilm reels
1529,District Court (First District),Northern division civil and criminal case files,i 1878-1891.,Numerical by case number.,"An original complaint\, summons\, indictment or arrest warrant which initiate a legal action together with all legal papers subsequently filed in connection with the civil or criminal proceeding through disposition or dismissal of the case make up these case files. Case files document the legal process and the administration of justice in the First Judicial District. Civil cases include suits to recover money\, petitions for divorce\, and writs of habeas corpus. Criminal cases include both felonies and misdemeanors. Recurrent criminal offenses may include robbery\, burglary\, theft\, forgery\, malicious destruction of property\, assault\, murder\, etc. Although the far flung First District Court was divided into two geographic divisions (northern and southern)\, only files from the Northern Division are included in this series. The Northern Division\, which typically met at Ogden in Weber County\, included Box Elder\, Cache\, Morgan\, and Weber counties. The northern division became the newly created,territorial fourth judicial district in 1892. The court was required to hold a specified number of terms within the district each calendar year. Matters from throughout the several counties which made up the Northern Division were heard in Ogden\, Weber County. Cases from Weber County are most numerous but matters from outlying counties are included.",,Public,42.00 cubic feet 74 microfilm reels
1547,Governor Matheson,Extradition case files,1975-1983.,"Alphabetically by document type, thereunder chronologically by year.","This series contains correspondence between Governor Matheson's office and officials from other states concerning extradition of fugitives. From 1977 to 1981\, the extradition coordinator for the State of Utah was Tina Falvo; from 1981 to about 1983\, the extradition coordinator was Debra Jones. The fugitives concerned include those who committed the crime in Utah and fled to another state\, and those who committed the crime out-of-state and fled to Utah.",,Public,5.35 cubic feet 11 microfilm reels
1545,Department of Human Services,Administrative records,1966-1991.,,"This series contains reports\, codes\, annual reports\, bulletins\, correspondence\, and other published or processed documents.",,Public,1 microfilm reel
1566,Attorney General's Office,Open and public meetings act,1978.,Chronological.,_____This series serves as a reference guide for state agencies to determine appropriate public access to agency meetings. The guide outline the Open Meeting Act and its respective applicability to various agencies in a question-answer format. HOLDINGS: 1978: 2 vol.; 1983.,,Public,1 microfilm reel
1521,District Court (First District),Southern division criminal case files,i 1875-1895.,Numerical.,"An original indictment or arrest warrant which initiates a legal action together with all legal papers subsequently filed in connection with the criminal proceeding through disposition or dismissal of the case make up these case files. Although the far flung First District Court was divided into two geographic divisions (northern and southern)\, only criminal files from the Southern Division are included in this series. The Southern Division\, which generally sat at Provo in Utah County\, encompassed Carbon\, Emery\, Grand\, Juab\, Millard\, San Juan\, Sanpete\, Sevier\, Uintah\, Utah\, and Wasatch counties. Case files document the legal process and the administration of justice in the southern division of the First Judicial District. Criminal cases include both felonies and misdemeanors. Recurrent criminal offenses may include robbery\, burglary\, theft\, riot\, malicious destruction of property\, extortion\, distribution of unlawful substances\, contempt\, treason\, desertion\, assault\, murder\, etc.",,Public,14 microfilm reels
1776,Department of Environmental Quality. Division of Drinking Water,Administrative records,i 1974-,Alphabetical by subject,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",Permanent. Retain for 2 year(s),Public,1 microfilm reel
1812,Sevier County School District (Utah),Miscellaneous administrative records,1970,Alphanumerical,1978 Board of Education Evaluation of Tooele High School Re-accreditation. Report details the high schools statistical information and compares it to state standards. Tooele School District Accreditation report for the school district as a whole. Sevier High School evaluation report for accreditation. Sevier School District evaluation report for accreditation for the district as a whole.,,Public,0.20 cubic foot 1 microfilm reel
1821,Logan School District (Utah),Publications,1930-1959.,Chronological by year.,"These are publications of the Logan City School District. They include the following: Annual report (1930-31); Annual audit (1951\, 1952\, 1953); Audit of the Logan Junior High (1953); Report of the paraprofessional helpers in a language arts program at Logan City High School (1959)(2 copies); Logan Senior High -- Use of Professionals in a language arts program (1958); Logan Looks at Her Schools: Report of the survey of the Logan City Public Schools (1951) (2 copies).",,Public,0.35 cubic foot
1834,University of Utah (Utah),Division of education seminar records,1968-,Alphanumerical,1972 Utah Urban Growth Policy Conference Report. Economic and growth trends for Urban Utah. Includes projections and planning concepts for Utah's future. Published in 1973.,Permanent. Retain until final action,Public,1 microfilm reel
3148,Secretary of State,"Legislative acts, resolutions, and memorial journals",i 1850-1911.,Chronological,"These journals were kept as a record of the official copy of the acts and proceedings of the legislature. Keeping the record of the official acts of the legislature was a duty assigned to the Secretary's office by the Organic Act which created Utah's government in 1850. Usually what has been recorded in the journals is an exact copy of what was finally published as the Laws of Utah after each legislative session. After statehood in 1896\, a copy of the published version was pasted into the journals rather than a handwritten copy. Other miscellaneous information pertaining to the laws were noted between 1852 and 1855 as well. After 1911\, separate journals were no longer kept\, although final copies of all legislation passed continued to be kept on file by the Secretary of State.",,Public,6.50 cubic feet 10 microfilm reels
3168,Washington County (Utah). Probate Court,Civil and criminal record books,1856-1886.,Chronological,"The Washington County Probate Court originally held jurisdiction in civil and criminal cases\, as well as estate distribution. Record Books A\, B\, and D contain primarily criminal cases and divorce and naturalization records\, but also a few guardianships\, estate settlements\, and land claims adjudication. In the beginning\, the probate clerk recorded details of civil and criminal cases\, but in 1865 the clerk changed the format to that of court minutes. In 1873\, the court ceased to handle civil and criminal cases with the exception of divorce\, so from that date Record Book D is exclusively divorce records.",,Public,0.35 cubic foot 2 microfilm reels
6055,Summit County (Utah). Justice of the Peace : Park City Precinct,Civil cases index,1918-1923.,Alphabetical.,"Handwritten entires of a name and page number are the only information recorded in the volume identified as a civil cases index. [Note: Numerous entries under ""People versus."" suggest that this indexes criminal cases as well.] Two pages have been torn from the beginning of the volume so references to plaintiffs whose names begin with the letter ""A"" or the letters ""BA""\, ""BE"" and ""BI"" are missing. Holdings: (1 volume).",,Public,1 microfilm reel
17936,Summit County (Utah). Justice of the Peace : Park City Precinct,Combined civil and criminal docket books,1883-1919.,Chronological.,"These volumes were used to record individual criminal and civil cases heard by the Park City Precinct Justice of the Peace Court. The docket book is divided into separate sections for criminal and civil cases. Recorded information includes the names of the parties involved\, the names of attorneys\, the date\, the complaint or an account of the alleged violation of the law\, the defendant's plea\, the action taken\, the type of papers filed\, and the judgments rendered. A ledger column for keeping track of the various fees and costs is included for each case. Holdings (4 volumes): 1883-1889\, 1902-1903\, 1910-1918\, 1916-1919.",,Public,
13827,Summit County (Utah). County Recorder,Powers of attorney index,undated,,"These alphabetical indexes are used to access information concerning the granting of powers of attorney located within the official records. Each page is ""divided into seven columns\, namely: 'date of filing\,' 'book\,' 'page\,' and 'entry number\,' 'from\,"" 'to\, 'revoked'"" (UCA 17-21-6(8) (1990)).",Retain permanently,Public,
13832,Summit County (Utah). County Recorder,Subdivision index,undated,,"This is an index to subdivisions within the county (UCA 17-21-6(7) (1990)). It includes the name of the subdivision\, location\, and map file number.",Retain permanently,Public,
13835,Summit County (Utah). County Recorder,Water records and indexes,undated,,"These records contain the official records of recorded water claims. They consist of copies of certificates of water claims\, quit claims\, deeds\, warranty deeds\, trust deeds\, and releases. The alphabetical index includes name\, entry number\, book and page recorded\, and type of instrument. In some counties water records are compiled separately\, while in others they are part of the ""Official records"".",Retain permanently,Public,
20004,Summit County (Utah). County Clerk,Marriage license applications,1887-,Numerical by application number,"These are forms completed by couples applying for marriage licenses. They are used to prove their identity and record other pertinent information which permits the couple to receive their license. The application include the following information: ""the full names of the contracting parties\, including the maiden name of the female\, the present place of residence of each\, the date and place of birth (town or city\, county\, state or country\, if possible)\, the names of their respective parents\, including the maiden name of the mother\, the birth places of fathers and mothers (town or city\, county\, state or country\, if possible)\, andthe distinctive race or nationality or each of the parent. If the female is a widow\, her maiden name shall be shown in brackets"" (UCA 30-1-8 (1995)).",Permanent. Retain until administrative need ends,Exempt,
13807,Summit County (Utah). County Recorder,Abstract records,undated,,"These records contain the history of property ownership by providing ""a true chain of title to each tract or parcel and the encumbrances thereon as shown by the records of the office"" by geographical location (UCA 17-21-6(6) (1990)). They contain the date and character of the instrument\, book and page\, entry number\, and legal description.",Retain permanently,Public,
13810,Summit County (Utah). County Recorder,Condominium filings and indexes,undated,,"The county recorder is required to maintain an index ""whereby the record of each condominium project contains a reference to the declaration\, each conveyance of\, lien against\, and all other instruments referring to a unit affected by such declaration\, and the record of each conveyance of\, lien against\, and all other instruments referring to a unit shall contain a reference to the declaration of the property of which the unit is a part"" (UCA_ 57-8-12(2)_(1990).",Retain permanently,Public,
13812,Summit County (Utah). County Recorder,Deed files,undated,,"These files document the county purchase of real property. They are used to document ownership and transfer of title of such property. The files include the original recorded deeds (quit claim\, warranty\, May tax sale)\, policies of title insurance\, notices of tax sale\, abstracts of titles prepared by the county recorder and statements of delinquencies,These files document the county purchase of real property. They are used to document ownership and transfer of title of such property. The files include the original recorded deeds (quit claim\, warranty\, May tax sale)\, policies of title insurance\, notices of tax sale\, abstracts of titles prepared by the county recorder and statements of delinquencies. The county clerk shall ""execute under his seal and in the name of and for the county\, all deeds and conveyances of all real estate conveyed by the county pursuant to resolutions of the board of county commissioners"" (UCA 17-20-4(2)(2001)).",Retain permanently,Public,
13813,Summit County (Utah). County Recorder,Federal tax lien notices and certificates of discharge,undated,,"These are notices of liens against persons for delinquent income tax under the Internal Revenue Code and filed with the county recorder ""of the county within which any property subject to such lien is situated"" (UCA 38-6-1 (1990)). ""The certificate of discharge of any tax lien issued by the collector of internal revenue\, or other proper officer\, is filed in the office of the county recorder where the notice of lien is filed"" (UCA 38-6-3_(1990)). The index contains name and residence of taxpayer named in the notice\, collector's serial number\, date and hour of filing\, the amount of lien with interest\, penalties\, and costs\, and date of release of lien (UCA 38-6-2 (1990)). The county recorder is also required to index the certificate of discharge (UCA 38-6-3 (1991)).",Retain for 18 month(s) after resolution of issue,Public,
13817,Summit County (Utah). County Recorder,Military service records and index,undated,,"These are ""honorable military discharges\, ._._._ any and all orders\, citations\, and decorations of honor to any person while he was in the military"" is recorded with the county recorder (UCA 17-21-14 (1990)). An alphabetical name index is also maintained.",Retain permanently,Public,
13824,Summit County (Utah). County Recorder,Mortgage records and indexes,undated,,"These are legal instruments recorded by the county recorder concerning all ""mortgages\, deeds of trust\, liens\, and all other instruments in the nature of an encumbrance upon real estate"" (UCA 17-21-6(4\,5) (1990). There are two alphabetical indexes concerning mortgagors and mortgagees. In some counties mortgage records are compiled separately\, while in other counties they are part of the ""Official records.""",Retain permanently,Public,
13828,Summit County (Utah). County Recorder,Professional certificates and indexes,undated,,"These are professional certificates recorded with the county recorder. They may include medical and bishop certificates. The index includes name\, book and page\, entry number\, date of recording\, and date of issuance of certificate.",Retain permanently,Public,
13825,Summit County (Utah). County Recorder,Official records,1880-,"Numerical by book, page, and entry number","These are copies of all official records recorded with the county recorder including deeds\, mortgages\, mining records\, military discharges\, etc. Upon payment of fees for the same\, the recorder must record in the ""Official record' book all papers\, documents\, records\, and other writings required or permitted by law to be recorded. In some counties all recorded instruments are compiled together as part of the ""Official records""\, while others compile each type of instrument separately (See Deed records\, Mortgage records\, Mining records\, Water records\, etc.)",Retain permanently,Public,
13831,Summit County (Utah). County Recorder,Returned or undeliverable instruments,undated,,"These original records are those which were returned to the recorder's office as undeliverable by the postal service\, or the office was unable to locate the owner. They are only maintained as evidence that the original was not received by owners.",Retain for 1 year(s),Public,
13833,Summit County (Utah). County Recorder,Subdivision maps,undated,,"These are maps for new subdivisions. Before a subdivision is officially created a subdivision map must be recorded with the county recorder ""in the county in which the lands platted and laid out as situated""(UCA 10-9-804(3)(a) (2012).",Retain permanently,Public,
25411,Summit County (Utah). County Recorder,Plats (recorded and filed),1987-,Numerical by survey number,"These are maps for new subdivisions. Before a subdivision is officially created a subdivision map must be recorded with the county recorder ""in the county in which the lands platted and laid out as situated""(UCA 10-9-804(3)(a) (2004).",Permanent. Retain until administrative need ends,Public,
5365,Summit County (Utah). Justice of the Peace : Park City Precinct,Civil case docket books,1883-1966.,Chronological.,"These volumes were used to record individual civil cases heard by the Park City Precinct Justice of the Peace Court. Recorded information includes the names of the parties involved\, the date\, the action taken\, the type of papers filed\, and the judgments rendered. A ledger column for keeping track of the various fees and costs is included for each case. Includes coroner's inquests held by the JP. Holdings (14 volumes): 1892-1903\, 1893-1901\, 1895-1901\, 1902\, 1903-1905\, 1904-1906\, 1904-1909\, 1920-1926\, 1926-1928\, 1928-1935\, 1940-1941\, 1942\, 1942-1943\, and 1943.",,Public,19 microfilm reels
5266,Summit County (Utah). County Commission,Coroner's office audit report,1899.,Alphanumerical,This is a report of the auditing committee to the county commissioners on the financial condition of the Summit County coroner's office.,Permanent. Retain for 1 year(s),,
24435,Summit County (Utah). County Treasurer,Tax roll indexes,1896-1978.,Alphabetical by surname,"This index is a listing of all property owners in the county. ""Upon receipt of the assessment roll\, the county treasurer shall index the names of all property owners shown by the assessment roll"" (UCA 59-2-1317(1) (1995)). The index includes the property owner's name and reference number where listed in the tax roll.",,Public,
24436,Summit County (Utah). County Treasurer,State assessed property sheets,1936-1986.,"Chronological, thereunder by type (mining assessment, utilities, etc.)","These are appraisal sheets for property assessed by the state. The State Tax Commission assesses ""property which operates as a unit across county lines\, if the value must be apportioned among more than one county or state; all property of public utilities; all operating property of an airline\, air charter service\, and air contract service; all geothermal fluids and geothermal resources; all mines and mining claims (except those used for property or surface improvement upon or appurtenant to mines or mining claims"" (UCA_59-2-201(1) _(1995)). They are used by the county treasurer in the collection of property taxes. The sheets include the sheet number\, year\, company name and address\, legal descriptions of real estate\, description of improvement and personal property\, and total value.",,Public,
13809,Summit County (Utah). County Recorder,Chattel mortgages,1910-,,"These are loans which used personal property as collateral filed with the county recorder. They include the date due\, lenders name and address\, mortgagor's name and address\, date of mortgage\, amount of loan\, installment payments\, date of installments\, contractual agreement\, list of personal property held as collateral. Chattel mortgages are obsolete. In 1965\, they were supplanted by the Uniform Commercial Code and in 1983 all mention of chattel mortgages was removed from the statutes of the county recorder. OBSOLETE RECORD",,Public,
13811,Summit County (Utah). County Recorder,Condominium maps,undated,,"These are ""standard size original linen maps made by a registered Utah land surveyor\,"" recorded with the county recorder. They include ""a description of the surface of the land included within the project\, including all angular and linear data along the exterior boundaries of the property ._._._ linear measurements and location\, with reference to the exterior boundaries\, of building or buildings ._._._ diagrammatic floor plans _._._._ description or delineation of the boundaries of the unit or convertible space _._._._ a distinguishing number or other symbol for every physical unit identified on the record of survey map; ._._._ to the location and dimensions of all easements appurtenant to the land included in the project; the 'convertible space' for each space"" (UCA 57-8-13(1)_ (1990).",Retain permanently,Public,
83984,Summit County (Utah). County Treasurer,Tax assessment rolls,i 1866-,Chronological.,"These rolls are a record of annual assessments and the payments of property taxes. ""By November 1\, the county auditor must deliver the corrected assessment roll to the county treasurer\, together with a signed statement"" (UCA 59-2-326 (2003)). The rolls include date\, location and description of property\, total evaluation\, assessed valuation\, total exemptions\, value as corrected\, amount due\, and amount paid.",Permanent. Retain until administrative need ends,Public,
13808,Summit County (Utah). County Recorder,Annexation maps,undated,,"These are maps of incorporated areas annexed by municipalities. Upon the annexation of the territory a requirement is to immediately file ""a transparent\, reproducible plat or map"" in the office of the county recorder\, ""together with a certified copy of the resolution or ordinance declaring the annexation"" (UCA_ 10-2-415(4a)_(1990)).",Retain permanently,Public,
13816,Summit County (Utah). County Recorder,Grantor and grantee indexes,undated,,"These are alphabetical indexes where ""all deeds and final judgments or decrees partitioning or affecting title as to possession of real property."" The grantors' index contains the ""number of the instrument\, name of each grantor in alphabetical order\, name of the grantee\, date of instrument\, time of filing\, kind of instrument\, consideration\, the book and page and entry number in which it is recorded\, and a brief description of the premises"" (UCA 17-21-6(2)_(1990). The grantee's index contains the same information\, but is alphabetical by each grantee (UCA_17-21-6(3)_(1990).",Retain permanently,Public,
13823,Summit County (Utah). County Recorder,Financial report,undated,,"This monthly report certifies the amount of money collected by the county recorder. It is submitted to the county auditor with a copy given to the county treasurer. It is used to create the monthly report to the county commission. It includes the following information: month and year\, amount of total collections\, entry numbers used\, a certification statement by the county recorder that the amount certified is a true and accurate accounting of monies collected and sworn before the county auditor\, the notarized signature of the county recorder\, and the signature and seal of the county auditor.",Retain for 3 year(s),Public,
13815,Summit County (Utah). County Recorder,General filing index,undated,,"This is an index to ""all executions and writs of attachments and any other instruments not required by law to be spread upon the record\,"" (UCA 17-21-6(1)(k) (2011)). The index contains separate columns which include the names of plaintiffs in the execution\, the defendants in the execution\, purchaser at the sale and date of sale\, and filing number of document.",Retain permanently,Public,
13819,Summit County (Utah). County Recorder,Miscellaneous records and index,undated,,"These are copies of recorded instruments of ""a miscellaneous character not otherwise provided for"" (UCA 17-21-6(1)(i)(2011)). The index contains the date of recording\, entry number\, book and page\, kind of instrument\, from\, to\, and parties.",Retain permanently,Public,
13826,Summit County (Utah). County Recorder,Plat maps,undated,,"These are plat maps showing property ownership and property lines for real estate within the county. The county recorder ""shall prepare and keep present-ownership maps and plats drawn to a convenient scale\, which shall at all times show the record owners of each tract of land in the county\, together with a description of the tract"" (UCA 17-21-21 (1990)).",Retain permanently,Public,
13829,Summit County (Utah). County Recorder,Real estate judgment records and indexes,undated,,"These are recorded ""certified copies of final judgments or decrees partitioning or affecting the title or possession of real property."" The recorder is required to record ""when filed with him for that purpose"" in ""the record of deeds"" (UCA 17-21-10_(1990)). The index is required to be divided into seven columns headed\, respectively: judgment debtors\, judgment creditors\, amount of judgment\, where recovered\, when recovered\, when transcript filed\, and when judgment satisfied (UCA^17-21-6(10)_(1990)).",Retain permanently,Public,
13830,Summit County (Utah). County Recorder,Redemption certificates,undated,,"These certificates are issued by the county treasurer for money received in payment of delinquent real property taxes and have been recorded by the county recorder. They include serial number of property\, name of owner\, address\, legal description of property\, number of acres\, valuation\, amount of original taxes\, years for which delinquent\, total of tax due\, including penalty and interest.",Retain permanently,Public,
13834,Summit County (Utah). County Recorder,Tax sale records,undated,,"These are the recorded tax deeds issued by the county auditor conveying property to purchaser of real property sold for delinquent taxes (UCA 59-2-1351.1(9)(c)_(2003)) and records for property not sold (UCA 59-2-1351.3(1)_(2003)). The tax sale record ""shall become a part of the official records of the recorder and is considered to have been recorded by the recorder"" (UCA_59-2-1351.3_(2003)).",Retain permanently,Public,
13836,Summit County (Utah). County Recorder,Uniform commercial code filings,undated,,"These are financial statements\, continuation statements\, statements of assignment\, and releases filed with the county recorder ""in each county in which any mortgage on the real estate would be recorded"" when ""collateral is timber to be cut or minerals or the like (including oil and gas)\, or when financing statement is filed as a fixture filing and the collateral is goods which are to become fixtures"" (UCA 70A-9-40(a) (1990)).",Retain permanently,Public,
13814,Summit County (Utah). County Recorder,Fee and entry books,undated,,"These records reflect the payment of fees for the recording of legal instruments ""entered in the order of its reception or entry."" They contain the amount of fee paid for recording or filing; names of persons involved; entry number; book and page recorded; and type of instrument. They are arranged numerically by entry number (UCA 17-21-6(1) (1990).",Retain permanently,Public,
13818,Summit County (Utah). County Recorder,Mining records and indexes,undated,,"These are legal instruments recorded by the county recorder concerning mining. They include the following: Notices of locations\, Mining deed records\, Mining claims records\, Proof of labor records\, Mining mortgages\, Mining abstract records\, Mining transfers and relocations. In some counties mining records are compiled separately\, while in others they are part of the ""Official records.""",Retain permanently,Public,
23967,Summit County (Utah). Justice of the Peace : Coalville Precinct,Criminal case files,1882.,none,"The State Archives holds a single case against Edward Crowther Sr. and Edward Crowther Jr. for obstructing the railroad track of Echo and Park City Railroad\, 11 Dec. 1882. Charges against Jr. were dropped; Sr. was referred to the Third District Court grand jury.",,Public,
3565,Office of the State Auditor,Financial reports,1901-1982.,Alphanumerical.,"Reports of contributions and expenditures by candidates for state office. Alphabetical by candidates last name. These reports include official forms filled out by the candidates and notarized before submittal to the Auditor's Office. Also included are forms listing contributors and amounts contributed\, and lists of election committee members. Some candidates submitted handwritten expense lists for unsuccessful campaigns.",,Public,3 microfilm reels
3551,Department of Workforce Services. Division of Workforce Information and Payment Services,Occupations in demand reports,1981-1999.,Chronological,"This series contains publications by the Department of Workforce Services (previously created by the Department of Employment Security) which list occupations ""in demand"" at Workforce Services Employment Centers in Utah during the specified months. An occupation is ""in demand"" if at least 10 job openings were received from employers by DWS offices statewide. The publications contain information pertaining to openings received\, openings available\, wages\, occupational titles\, and planning districts.",,Public,1.00 cubic foot 1 microfilm reel
3555,University of Utah (Utah),Board of Regents financial reports,1896-1918.,Alphanumerical,1974 Board of Regents. Report on Bonded Indebtedness at the University of Utah.,,Public,1 microfilm reel
3944,Salt Lake County (Utah). Probate Court,Civil and criminal case docket books,i 1852-1887.,,"These docket books record actions taken in particular cases\, on specified dates\, by the Salt Lake County Probate Court. The first volumes A-1\, and A-2\, also constitute a record of proceedings in each case and are more detailed. These dockets cover civil and criminal cases until 1874\, and divorces until 1887. Civil cases include debt and damages\, assault\, foreclosure\, child abuse\, embezzlement\, fraud\, etc. Criminal cases include larceny\, burglary\, murder\, seduction\, fornication\, etc. In 1874\, a federal act limited the probate courts to certain divorce cases\, probate\, and guardianship matters.__When divorce cases were removed entirely from their,jurisdiction in 1887\, this series was brought to a close.",,Public,10 microfilm reels
3939,Salt Lake County (Utah). Probate Court,Civil and criminal case minute books,i 1860-1887.,The volumes and their entries are recorded chronologically. The volumes are labeled alphabetically from B through E.,"These minutes record the daily proceedings of the probate court in civil and criminal matters\, but are not transcripts of court cases. Cases include naturalizations; divorces; and civil disputes\, most frequently over debts. Criminal cases include larceny\, burglary\, murder\, perjury\, assault\, riot\, embezzlement\, forgery\, pornography\, assisting prisoners to escape\, and operating without a license. Outside of probate cases (kept separate from the beginning)\, the probate court's jurisdiction was limited to only some divorce cases after 1874\, so after that date\, only divorce proceedings are recorded in these minutes. In 1887\, a federal act revoked the jurisdiction of the probate court in all but probate matters\, thereby bringing this series of,minute books to a close. Cases may span multiple dates. The names of plaintiff\, defendant\, jurors\, witnesses\, councilors\, and judge are noted. The charge or complaint; a statement that councilors presented their cases\, including names of witnesses testifying\, but not including the testimony; and details of the judgment are recorded as well.",,Public,6 microfilm reels
4252,MX Coordination Office,Federal aid programs subject files,1978-1981.,Alphabetical by subject.,"In response to President Carter's Executive Order 12049 in 1978\, a cabinet level committee was established on the federal level to coordinate activities of several federal agencies and departments in relation to the MX missile project. The committee sponsored an MX Economic Adjustment Program and funded activities including (1) organization of commmunity groups\, (2) planning for community impact assistance\, (3) mobilization of private sector resources\, and (4) implementation of community impact assistance. Officials from both Utah and Nevada applied for funding under this program. Information on various federal programs useful to local planning efforts was collected from the Office of Economic Adjustment and from other sources. The files contain reports\, studies\,,correspondence\, and other documents describing the recent history of community impact assistance programs in other parts of the country\, and illustrating efforts by local officials in Utah and Nevada to obtain adequate resources for coping with anticipated impacts of MX deployment in these states.",,Public,2.00 cubic feet
4250,MX Coordination Office,MX missile deployment impact planning and subject files,1978-1981.,Alphabetical by subject,"This series includes all types of studies\, reports\, correspondence\, newspaper clippings\, magazines\, and maps collected by the coordination staff to help them better evaluate potential impacts of the deployment of the MX missile system in Utah and Nevada. Once collected\, studies and reports were evaluated in terms of how they might directly affect both local communities in the deployment area and the environment in general. Documents were often circulated to other state agency personnel or to technical experts hired by the state\, and any comments from these sources were kept and also used as background data for the formal response to the Preliminary Draft Environmental Impact Statement.",,Public,10.00 cubic feet
4248,MX Coordination Office,MX missile deployment and national defense issues subject files,1978-1981.,Alphabetical by subject.,"The Utah MX Coordination Office collected information to help Utah officials study and evaluate the potential impact of MX missile deployment in the Great Basin\, and these records were apparently acquired for and used in this effort. Information in this series essentially placed the MX missile in the context of the larger national defense system. Conflicting opinions from both supporters and opponents of the project are well represented. The general debate concerned deployment of the MX missile and whether it really contributed to the defense of the nation. Expected environmental\, economic\, and social impacts of deployment are also documented. Letters\, memos\, reports\, notes\, personal statements\, and newsletters written by political leaders at all levels of government are contained in this series.,Records created by agency administration to document the research\, creation and application of agency programs\, policies and procedures. May include correspondence\, policy and program case files\, and executive files documenting leadership roles and decision making processes.",,Public,2.00 cubic feet
4251,MX Coordination Office,MX Draft Environmental Impact Statement evaluation records,1979-1981.,Alphabetical by subject.,"Records in this series document the efforts of the Utah MX Coordination Office to evaluate the Draft Environmental Impact Statement (DEIS)\, which was produced in an attempt to assess the environmental and social impacts of MX missile deployment in the Great Basin area. Included are the formal evaluation reports written by staffs of both the Nevada and Utah MX coordination offices; drafts of sections of these reports written by individual evaluators; and supporting lists\, schedules\, and correspondence.",,Public,2.00 cubic feet
4246,MX Coordination Office,Administrative records,1979-1981.,"Alphabetical by staff name, thereunder chronological by date.","The agency provided state level coordination and planning with respect to possible community impacts of the MX program. In pursuit of this function\, four main activities are documented: (1) organization of the office and the establishment of a direction in planning; (2) collection of information for the study and evaluation of the impact of missile deployment; (3) evaluation of the environmental impact statement and other technical studies; and (4) the coordination of the entire process with the Nevada office and with local governments and citizen groups.",,Public,2.00 cubic feet
4247,MX Coordination Office,Governor's MX missile correspondence,1979-1981.,Chronological by date.,"The correspondence illustrates the evolution of public opinion about the MX project. Correspondents usually offered suggestions and expressed support or opposition to the project\, but they also frequently wanted to discuss specific social\, environmental\, and economic impacts of missile deployment in Utah and Nevada. Governor Matheson's letters illustrate the evolution of his views on MX deployment in Utah as well\, and his growing conviction that alternate basing sites and basing modes should be considered.",,Public,1.00 cubic foot
4455,Governor Matheson,Speeches,1976-1984.,Chronological by date.,"This series contains drafts\, final copies\, notes and other preparatory materials for speeches made by Governor Matheson during his two terms in office\, as well as in the six-month period prior to his first term. Matheson gave speeches that expressed his policy on a certain matter\, his recommendations to the Legislature\, and his assessment of the ""State of the State."" Speeches were made at dedications of buildings; at meetings\, conventions\, and conferences of various social\, political\, and business interests in Utah (including the Governor's Conference on Aging and State Democratic Conventions); to the Utah Legislature; and to Utah's citizens. Of particular interest are the speeches that Matheson gave to U.S. Congressional subcommittees on topics ranging from wilderness legislation and natural resource management\, to compensation for Southern Utah victims of radiation exposure. Topics for the speeches include water management\, the Central Utah Project\, labor\, economic development\,,agriculture\, public lands\, mining\, coal and other natural resources\, nuclear waste\, health care\, the federal budget\, federalism and regionalism. This series also includes Matheson's two inaugural speeches\, budget recommendations and other messages to the legislature\, and commencement addresses.",,Public,3.35 cubic feet 9 microfilm reels
4468,Governor Matheson,Correspondence,1976-1984.,"Alphabetical by subject, thereunder chronological by date.","This series contains an assortment of general correspondence along with letters\, notes\, press releases\, brochures\, reports\, briefings and declarations that passed through the governor's office between 1976 and 1984. Subjects within this series tend to be small in volume but range across a wide spectrum of topics that pertained to Governor Matheson and his office. The section of documents labeled ""miscellaneous correspondence"" demonstrates the considerable number of individual\, loose correspondence that passed through the governor's office during his administration. Specific topics of importance dealt with heavily in this series include flooding issues related to the Great Salt Lake\, proceedings of the state legislature at different times\, nuclear testing and waste disposal in Utah\, the state/federal government standoff with John Singer\, and water/land issues in the state.,Business-related correspondence which provide unique information about agency functions\, policies\, procedures\, or programs. These records document material discussions and decisions made regarding all agency interests\, and may originate on paper\, electronic mail\, or other media. This correspondence is filed separately from program case files\, and project files.",,Public,34.00 cubic feet 75 microfilm reels
4254,MX Coordination Office,Draft environmental impact statements and technical reports,1978-1981.,Alphanumerical by subseries.,"Collected in this series are those reports and studies that were undertaken after the Great Basin area had been selected as a prime location for deployment of the MX system and after the missile basing mode had been selected. Federal law required that an environmental impact statement be written before the MX missile system could be deployed. Hennigson was hired as the Air Force's chief subcontractor\, and they either hired other subcontractors to complete specific studies\, or they completed the work themselves. Subcontractors studied potential sites for the main operating bases and for missile storage and tracking facilities. These studies included FUGRO\, ERTEC\, and EDAW. The Utah MX Coordination Office acquired each group of reports as part of their effort to evaluate the impacts that deployment of the missile system would have on Utah. Reports included environmental impact; deployment area selection; field surveys; and comprehensive plans.,Records created by agency administration to document the research\, creation and application of agency programs\, policies and procedures. May include correspondence\, policy and program case files\, and executive files documenting leadership roles and decision making processes.",,Public,10.00 cubic feet
4470,Governor Matheson,Radiation records,1950-1983.,"Alphabetically by document type or topic, thereunder alphabetically by article title, federal agency, or state agency.","This series contains documents generated by federal and state agencies concerning the effects of radioactive fallout for residents of southern Utah\, from nuclear tests at the Nevada Test Site. In January 1979\, federal and state agencies were requested by Governor Matheson to fully disclose any documents they might have in their files\, relating either to the nuclear tests at the Nevada Test Site or to studies on the effects of the resulting nuclear fallout. The resulting flood of information sent to Matheson's office comprises much of the records in this series. This series also includes records from congressional hearings in which Matheson and other governmental officials took part. Also contained in this series are numerous articles and publications relating to radiation. All documents in this series were received or generated\, and then retained by Governor Matheson and his staff in their efforts to determine policy regarding the effects of radioactive fallout on southern Utah,residents.",,Public,7.35 cubic feet 18 microfilm reels
4466,Governor Matheson,Outgoing correspondence,1977-1984.,Chronological by date.,"This series contains outgoing correspondence\, intra-office memoranda and state-wide memoranda from Governor Matheson and his office staff to constituents\, state and local governmental offices\, and organizations within and outside of Utah. The correspondence reflects the Governor's position on a variety of issues as well as general administrative tasks of the Governor's staff. Some of the correspondence is written by Governor Matheson in his capacity as chairman of the Western Governors' Policy Office (WESTPO)\, and as chairman of the National Governors' Association's Subcommittee on Water Management. A significant portion of the correspondence was generated by Kent Briggs\, the Governor's Administrative Assistant for State/Federal Affairs\, and later the State Planning Coordinator and chairman of the MX Task Force. The files in this series may have served as duplicate records of correspondence found in other series\, created for the effective management of the duties of the Governor's,office; it is uncertain how much of the correspondence in this series is unique and how much is duplicated in other series containing Matheson's correspondence.",,Public,12.00 cubic feet 28 microfilm reels
4464,Governor Matheson,Schedules,1977-1984.,"Alphabetical by subject, thereunder chronological by year.","This series contains a variety of documents including appointment request forms\, daily schedules\, brochures\, flyers\, reports\, itineraries\, promotional material\, announcements\, cards\, memorandums and prepared remarks which cover the entire administration of Governor Matheson\, from shortly before his inauguration in January 1977 to his official leave of office in January 1985. The series relates to activities on the Governor's schedule\, as well as requests for the Governor's time and/or endorsement.",,Public,16.00 cubic feet 35 microfilm reels
4253,MX Coordination Office,Four corners regional commission fiscal records,1980-1981.,Alphabetical by subject or document type.,"This series contains contracts which were submitted for approval from several private firms and dealt mainly with the establishment of a planning organization and standards for data collection and analysis. Progress reports were submitted quarterly by the Utah MX Coordination Office and annually by the MX Missile Policy Board. __A typical report includes information about specific technical studies underway at the time\, summarizes progress on agency work plans\, and reports on coordination efforts with other planning agencies. Supporting data includes reports from all state agencies as to anticipated impacts of missile deployment on their,operations; reports of technical meetings held with other planning agencies; and some data on Federal activities in relation to the MX project sent to the field offices by the Four Corners Regional Commission.",,Public,1.00 cubic foot
4636,State Library Division,Administrative records,1935-1973.,Chronological.,"This series contains correspondence\, reports\, minutes\, memos\, etc.",,Public,1 microfilm reel
4617,Salt Lake City (Utah). Justice Court,Books of Drunks,1891-1902.,Chronological by date of court hearing.,"This series includes four large books\, used to record the name\, date\, and verdict of those charged in Salt Lake County for being drunk in a public place. Records also include the name of the Justice of the Peace\, the date of the hearing\, and the fine paid (if applicable). Each book has one or two corresponding indexes\, which are bound separately.",,Public,2.50 cubic feet
4612,Salt Lake City (Utah). Police Department,Police blotters.,1892-1904.,Chronological by arrest date.,"These books contain the names of arrested persons\, by whom\, and the charge. Entries also include information regarding the disposition of the case--cash\, bail paid\, fines\, etc.",,Public,1.20 cubic feet
4615,"Joint City & County Building Committee (Salt Lake City, Utah)",Letterbooks,1891-1895.,Chronological by date.,This series contains two letterbooks which contain copies of the outgoing correspondence sent by Joint City-County Building Committee in preparation for the construction of a building to provide offices for both the city and county of Salt Lake.,Permanent. Retain until administrative need ends,Public,0.50 cubic foot
4611,Salt Lake City (Utah). Police Department,Registers of arrests,1871-1878; 1891-1894.,Chronological by date of arrest.,"Information about lawbreakers is recorded under the following column headings: date of arrest\, name of defendant\, age\, nativity\, occupation\, offense\, name of officer making arrest\, personal property\, cash\, bail\, fine\, and remarks. Of the three registers identified and in archives custody\, the earliest (designated on the spine as register ""B"") commences on 1 February 1891 and ends 31 December 1894\, the second starts on 23 April 1894 and ends 31 August 1896\, and the third begins on 1 September 1896 and ends 31 December 1899.",,Public,1.35 cubic feet
4861,Salt Lake City (Utah). City Court,Civil case registers of actions,1902-1968.,"Numerical by case number, thereunder chronological by date document was filed.","The register of actions was used by the court as a record of all documents filed in relation to a specific case. the first entry is typically a notice of the filing of a complaint followed usually by an answer of the defendant. This is followed by one or more summonses and returns of complaints or other documents as appropriate to the individual case. A notice of judgment made or that a garnishment of wages or an attachment of personal property was filed typically ended the case. Routine actions are stamped into the volumes; others are recorded by hand. Not all cases reached the trial stage; but when one did\, a full record of actions taken in the case is also entered. Exact charges in the case are not shown\, but other information in the entry includes names of parties involved most often the name of the business bringing action against an individual and the names of attorneys for both plaintiff and defendant. The city court held jurisdiction in actions under a certain financial limit\,,for the recovery of money or breach of contract; actions to recover damages to persons or property or the property itself; actions to recover fines imposed by statute; and actions to enforce or to foreclose liens on personal property\, all under a certain financial limit; the types of cases recorded in the register corresponds to these categories.",,Public,183 microfilm reels
4878,District Court (Third District),U.S. Commissioner W.C. Jennings civil and criminal docket book,1894-1895.,Chronological by date.,"This volume dockets actions taken in civil and criminal cases before Commissioner W. C. Jennings in Salt Lake County. Each case recorded includes parties' names\, charge\, date and actions taken. Criminal cases pertain to adultery\, rape\, disturbing the peace\, embezzlement\, petit larceny\, etc.",,Public,0.20 cubic foot
4658,Salt Lake City (Utah). Police Department,Criminal register,1892-1897.,"Alphabetical by surname, thereunder chronological by date of arrest.","In this one-volume register is recorded information describing individuals arrested by the Salt Lake City Police Department. Recorded information includes: arrest number\, name (including any alias)\, nationality\, age\, weight\, hair color\, eye color\, and remarks (height\, distinguishing marks\, scars\, or tattoos\, complexion\, date of arrest\, charge\, whether bound over to district court\, fine and sentence\, whether individual was sent to jail\, etc.).",,Public,0.50 cubic foot
4662,District Court (Third District),U.S. Commissioner criminal case docket book,1889-1895.,Numerical by case number.,"This is J.W. Greenman's\, U.S. Commissioner \, criminal docket book. It serves as a register of actions for criminal cases\, noting defendant\, offense\, name of complainant\, and a record of proceedings showing date and a summary of actions in the case. Cases include unlawful cohabitation\, adultery\, fornication\, counterfeiting\, perjury\, housebreaking\, polygamy\, etc.",,Public,0.50 cubic foot
5026,Utah County (Utah). County Clerk,Incorporation case files,1872-1961.,"Numerical by case number, thereunder by date filed","Incorporation Case Files contain at a minimum the original articles of incorporation and any subsequent amendments to corporations. Some files also contain notices to pay licensing fees and taxes\, oaths of office for corporate officers\, annual reports\, correspondence\, or other miscellaneous documents. Case files are created during the length of a corporation's duration. The case file is generated when companies incorporate within Utah County and serve as evidence of ""due incorporation of the corporation""[UCA 16-2]. The series ended in 1961 when registration of corporations was transferred to state government and the Division of Corporations was created.",,Public,54 microfilm reels
5040,Utah County (Utah). Probate Court,Claims for Titles for Town and City Lots,1869-[ca.1894].,"By city, thereunder chronological by filing date.","These are copies of all official records recorded with the county recorder including deeds\, mortgages\, mining records\, military discharges\, etc. Upon payment of fees for the same\, the recorder must record in the ""Official record' book all papers\, documents\, records\, and other writings required or permitted by law to be recorded. In some counties all recorded instruments are compiled together as part of the ""Official records""\, while others compile each type of instrument separately (See Deed records\, Mortgage records\, Mining records\, Water records\, etc.)",,Public,0.20 cubic foot
5027,Utah County (Utah). County Recorder,Abstract books,1870-,"By city lots and county land, thereunder by city or township and range.","These records contain the history of property ownership by providing ""a true chain of title to each tract or parcel and the encumbrances thereon as shown by the records of the office"" by geographical location (Utah Code 17-21-6(3)(2004)). They contain ""every instrument recorded\, the date and kid of instrument\, time of recording\, and the book and page and entry number"" (Utah Code 17-21-6(l)(f) (2004).,These records contain the history of property ownership by providing ""a true chain of title to each tract or parcel and the encumbrances thereon as shown by the records of the office"" by geographical location (UCA 17-21-6(3)(2011)). They contain ""every instrument recorded\, the date and kid of instrument\, time of recording\, and the book and page and entry number"" (UCA 17-21-6(l)(f) (2011).",,Public,11.50 cubic feet 1 microfilm reel
5012,Uintah County (Utah). County Clerk,Articles of incorporation record books,1907-1960.,Chronological,"These volumes record copies of Articles of Incorporation filed with the Piute County Clerk by newly organized corporations. The registers were kept as the official copy which was available for public use. The actual articles of incorporation record the following: names of the incorporators and their places of residence\, the length of the corporation's duration\, the pursuit of business agreed upon\, amount of stock each shareholder receives\, description of stock classes\, number and kind of corporate officers\, and the number of directors necessary to transact corporate business. Under current Utah law and the laws of the territorial legislature\, individuals desiring to incorporate\, were to file and record articles of incorporation,with their respective county clerk. These agreements specified the nature and place of business\, amount of stock to be issued\, terms for officers\, etc. The clerk in turn issued certificate of incorporation and recorded the final articles of incorporation in these record books. The series ended in 1961 when the Division of Corporations was created.",,Public,1.50 cubic feet 1 microfilm reel
5206,State Prison,Bill of fare,1911.,Chronological by date served.,"List of foods served for breakfast\, dinner\, and supper to convicts and list of foods served at the same meals to the guards.",,Public,0.20 cubic foot
5116,Governor's Office of Planning and Budget,State Advisory Council on Science and Technology annual report,1974-,Chronological,"Annual reports of the Science Advisory Council are created by the Governor's Science Advisor and staff to document the mission\, activities\, and achievements of the Council and its subcommittees. The reports generally give some history of the Council\, describe its duties and powers\, list the council membership and ex-officio members as well as professional titles\, places of employment\, length of terms\, and offices held on the committee. Each report provides a narrative on the activities of each of the Council's four committees during the past year and the next year's plan of action. The committees include the Mineral Lease Committee\, the Math and Science Education Committee\, the Governor's Medals for Science and Technology,Committee\, and the Centers of Excellence Committee. An appendix includes the membership of each committee.",Permanent. Retain for 3 year(s),Public,1 microfilm reel
5155,San Juan County (Utah). County Recorder,Military discharges,1944-1948.,Chronological according to the date recorded.,"Since 1923\, Utah Code has provided that upon presentation\, the county recorder shall record honorable discharges from the military\, naval or marine service of the United States\, and any orders\, citations\, and decorations of honor relating to a person while in the military service of the United States. County recorders' copies are considered evidence with the same effect as the original (Utah Code\, 17-21-14\, 2000). Military discharge records include extensive personal information\, as well as military service and discharge information. All documents in this series relate to men who were discharged from 1944 to 1948.",,Public,1 microfilm reel
5269,Weber County (Utah). County Clerk,1880 Census Lists of Persons,1880.,"Numerical by enumeration district, thereunder alphabetical by surname.","This series contains a List of Persons (census form [7-392.]) for each of five 1880 Federal Census enumeration districts in Weber County. Individuals in each district are listed alphabetically by surname along with their color\, sex\, and age. The covers of several of the booklets are missing\, but those that remain have notations that indicate that they were filed with the County Clerk. Precincts covered in the five booklets include Ogden 2nd and 3rd (municipal) Wards\, Huntsville\, Mound Fort\, Lynne\, Marriott\, Riverdale\, and Uintah. These lists were created as part of the procedure outlined by the federal law authorizing the 1880 census and were used to determine how much each enumerator was to be paid. According to The History and Growth of the United States Census (Washington: Government Printing Office\, 1900)\, p. 61-62: ""the enumerator was directed to forward the original schedules\, duly certified\, to the supervisor of his district\, but before doing this\, he was required\, under the,terms of section 6 of the act of April 20\, 1880\, to make and file in the office of the clerk of the county court or in the office of the court or board administering the affairs of the county to which his district belongs\, a list of the names\, with age\, sex\, and color\, of all persons enumerated by him\, which he shall certify to be true\, and for which he shall be paid at the rate of 10 cents for each 100 names.""",,Public,0.50 cubic foot
5285,Weber County (Utah). County Commission,School system records,1880-1917.,Chronological.,This series contains records related to county school system issues that came before the County Commission.,,Public,0.35 cubic foot
5277,Weber County (Utah). County Commission,Ordinances,1897-1902; 1904-1906.,Chronological.,"These volumes contain the handwritten original copies of county ordinances approved by the Weber County Commission. They contain: date\, text of the ordinance\, signatures of the commission chairman and county clerk.",,Public,0.20 cubic foot
5449,Office of Vital Records and Statistics,Marriages and divorces reports,1968-2011.,Chronological,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",,Public,1.00 cubic foot 1 microfilm reel
5428,Division of Community Services and Affairs,Four Corners Regional Commission annual reports,1968-1979.,Chronological by date.,"The Four Corners Regional Commission was formally organized on September 19\, 1967 under the provisions of the Public Works and Economic Development Act of 1965. The Commission consisted of the governors of Utah\, Arizona\, New Mexico\, Colorado and later\, Nevada along with a federal chairman. The Commission's job was to inventory the resources of the region\, analyze its problems\, establish economic goals\, and propose a plan for achieving those goals. The annual reports contain activities from the previous year with information pertaining to each state's activities\, policies\, program priorities\, and finances. The Division of Community Development was responsible for providing assistance to communities in preparing applications to the Four Corners Regional Commission.",,Public,0.40 cubic foot
5456,Utah Juvenile Court and Probation Commission,Orphan's Home record book,1910-1923.,"Chronological by year, thereunder in no regular order","This series is a single ledger containing year-by-year listings of children who were residents of the Orphan's Home in Salt Lake City. The Home was a private endeavor run by the Orphan's Home and Day Nursery Association and was located at 1200 East 1300 South during the time period this record was compiled. The home took in orphans as well as children whose parents were unable to provide adequate support\, especially the children of single\, divorced\, widowed\, or abandoned mothers. This record was created to track the children under the care of the Orphan's Home. In addition to the name of each child\, the record book includes columns for noting father's name\, mother's name\, color\, date of birth\, place of birth\, date of admission\, date of discharge\, parent's address\, the name of the person or authority who had placed the child in the home\, a monthly accounting of the cost of maintenance for the child\, and miscellaneous remarks. In some cases the record may include information about such,things as when a child took employment somewhere or was hospitalized. While this record was created by a private institution\, it apparently came into the possession of the Juvenile Court and Probation Commission at some point in time. The Juvenile Court system would placed many children in the Home and certainly been concerned with operation of the home\, but the specific reason why the Commission acquired this record is not known.",,Private,0.20 cubic foot 1 microfilm reel
5322,Weber County (Utah). Planning Commission,Publications,1946-,Chronological.,"These are pamphlets\, leaflets\, studies\, proposals and similar material printed by or for the county or any of its departments\, subdivisions or programs\, and made available to the public\, or the last manuscript report if not published.",Permanent. Retain until administrative need ends,Public,0.90 cubic foot
5418,Governor Matheson,Declarations and executive orders,1976-1984.,"Alphabetical by subject, thereunder chronological by year.","This series contains declarations\, proclamations\, executive orders and correspondence as well as an aperture set of executive orders issued by the office of Governor Matheson. Topics within the declarations and proclamations are widespread and diverse\, while topics within the executive orders tend to reflect specific events happening at the time. Photocopies of executive orders from previous administrations are also found in this series along with a list of every executive order issued between 1917 and 1983.",,Public,2.00 cubic feet 3 microfilm reels
9400,Lieutenant Governor,State candidate and office holders financial disclosures,1968-,"Chronological by election year, thereunder by office, thereunder alphabetical by candidate's surname.","Candidates for state executive\, legislative offices\, and state school boards are required to file periodic reports disclosing the money they raise and spend. These financial disclosure reports are submitted to the Lieutenant Governor's office at set times throughout the election cycle. The reports help to protect against conflicts of interest and to facilitate open and ethical government. They are governed by UCA 20A-11 (2002). The reports include the following types of information: candidate's name\, political party\, office\, address and signature; and itemized listings of contributions\, expenditures and loans. Financial disclosure reports were filed with the State Auditor until 1984. Thereafter filings were transferred to the Lieutenant Governor's office\, and then to the Elections Office at the time of its 1995 creation.",Permanent. Retain for 6 year(s),Public,20.00 cubic feet 39 microfilm reels
9394,Governor Bangerter,Washington office records,1985-1992.,"Alphabetical by topic, thereunder chronological.","This series contains correspondence\, reports\, testimony to congressional committees\, news clippings and background materials as part of the lobbying effort of the Utah Washington D.C. Office of Governor Bangerter's administration. Topics include federal policies; projects and funds which impacted the state\, such as the Central Utah Project; environmental issues; land use; federal defense projects; health and welfare reform; federal funding to the state; state compliance with federal law; and state lobbying of the federal government to take a particular stance.",,Public,1.00 cubic foot 2 microfilm reels
9404,Secretary of State,Land patents,"1899-1913, 1943-",Numerical by land patent number.,"These records contain land patents issued by the United States Government Bureau of Land Management\, to the state of Utah. Information includes land location by township and range\, the date the plat was accepted by the United States Government\, fee amounts\, related correspondence\, and the counties where the land is located.",Permanent. Retain for 7 year(s),Public,1 microfilm reel
9233,Department of Workforce Services,"Employers, employment and wages by size reports",1967-,Chronological.,"Employment and wage data for Utah non-agricultural employers are categorized in this publication by employment size for the month of March in each of the designated years. Grouping data by these criteria provides a useful tool to analyze the characteristics of Utah employers. For example\, general trends of the size of Utah employers and employment concentrations by employer size class can be established. Wage levels for large\, medium and small firms can also be evaluated. In this publication\, data are presented for both establishments and firms. The term ""establishment"" is generally defined as a specific physical worksite for an employer. For most employers\, this is an actual street location at which business is conducted.,The term ""firm"" is used to identify an employer's total statewide operations. The 1967 report covers the time period of 1937-1967.",Permanent. Retain until administrative need ends,Public,9.00 cubic feet
9231,Department of Workforce Services,Unemployment insurance claims,undated.,None.,Records include claims for unemployment insurance.,Permanent. Retain until administrative need ends,Private,1 microfilm reel
5638,Governor Rampton,Interstate conference and commission records,1963-1976.,Chronological by year.,"This series contains correspondence\, reports\, publications\, and meeting agenda and minutes from interstate conferences and commissions\, all of which related to interstate and federal-state policies and cooperation. The organizations included in this series are the National Governors' Conference\, Western Governors' Conference \, Council of State Governments\, Education Commission of the States\, Federation of Rocky Mountain States\, Four Corners Regional Commission\, and the New Coalition. The correspondence includes materials from other governors as well as the organizations themselves. Governor Rampton was a member of each of these organizations and\, at various times throughout his administrations\, served as chairman of each conference and commission (with the exception of the New Coalition). These records were preserved by Governor Rampton and his staff.",,Public,17.35 cubic feet 40 microfilm reels
5597,State Planning Board,Maps,1902-1941.,Alphabetical by county and grouped by subject. The subjects are randomly mixed with the county groups.,"Mapping was an important activity in state planning work. The State Planning Board needed maps to assist their planning efforts in areas such as water resources\, power\, agricultural studies\, highways\, recreation\, state buildings\, railroads\, airways\, and mineral resources. This series contains over 300 maps that document many different areas and subjects associated with the board's planning efforts. There are maps for nearly every county and they cover the following topics: general and topographical base maps\, highways\, wildlife refuges\, national forests\, reservoirs\, some individual cities\, railroads\, soil surveys\, waterworks\, lakes\, basins\, rivers\, and statistical studies. There are also general maps for Utah which are arranged by subjects such as: the Great Salt Lake; land use and surveys; buildings and institutions; highways; railways; airways; national forests\, parks\, and monuments; Indian reservations; power resources; political; planning state school districts; statistical;,mineral resources; watersheds; water projects; irrigated lands; rivers; precipitation; basin studies; sewage systems; diking; drainage; proposed fresh water lake; and gauging stations.",,Public,4.00 cubic feet 4 microfilm reels
5636,Utah State Tax Commission,Property tax laws and regulations,1935-1976.,Chronological.,This series contains laws and regulations pertaining to property taxes. These are compiled from state laws and agency regulations for the convenience of taxpayers.,,Public,0.35 cubic foot
5640,Seismic Safety Council,Reports,1979-1981.,Chronological.,"This series contains reports created by the Seismic Safety Council which provide risk assessments for seismic activity. The reports contain information pertaining to schools\, health-care facilities\, dams and reservoirs\, geology\, instrumentation\, state-owned buildings\, fire stations\, police facilities\, municipal facilities\, culinary water supply systems\, electric power systems\, earthquakes\, emergency management\, transportation systems\, communication systems\, oil and natural gas systems\, and recommendations.",,Public,1.00 cubic foot 1 microfilm reel
5588,Utah State Tax Commission,Corporation franchise and income tax acts and regulations,1935-1984.,Chronological.,This series contains laws and regulations pertaining to corporation franchise and income taxes. These are compiled from state laws and agency regulations for the convenience of taxpayers.,,Public,0.35 cubic foot
5647,MX Missile Policy Board,Draft environmental impact studies,1980-1981.,Chronological by report date.,Includes review comments and impact studies for proposed missile deployment areas.,,Public,1.00 cubic foot
5643,MX Missile Policy Board,Administrative records,1979-1981.,No discernible arrangement present.,"This series contains a variety of administrative records related to the activity the MX Missile Policy Board. The MX Missile System was a proposed missile system to be deployed in Utah and Nevada. This series contains correspondence relating to the planning of the MX Missile System facilities in Utah and Nevada. These documents were used to influence policy\, planning\, and understanding of the proposed MX system. Documents in the series include correspondence from various agencies including the MX Missile Policy Board\, the Air Force\, the U.S. Army Corps of Engineers\, the U.S. Department of Interior\, the U.S. Department of Defense\, and Governor Matheson. Also included are studies on the effects of the proposed MX system\, general information on the MX system\, legal cases involving MX planning\, and policies on the MX system. Documents include correspondence and resumes from applicants for MX Assistant Coordinator\, comments on reports relating to the MX Missile System\, correspondence with,the U.S. Air Force\, the base comprehensive planning statement of work\, base site selection comments\, DEIS (Draft Environmental Impact Statement) review process guidelines and information\, correspondence regarding the DEIS\, official review of the DEIS by the U.S. Department of the Interior\, surveys of existing infrastructure and facilities in the proposed deployment area\, reports by the Bureau of Economic and Business Research (University of Utah) on the impact of the MX Missile System\, comments on reports relating to the MX Missile System\, and newspaper articles about the proposed MX Missile System.",,Public,5.00 cubic feet
5670,Ogden (Utah). Mayor,Plan records for local government improvements,1950-,Chronological by date.,"These are research based reports completed in-house or by outside consultants on specific planning problems or conditions. They may be adopted as an amendment to the master plan. These reports provide needed information on specific issues (including housing needs\, transportation\, and geologic concerns). These reports may include recommendations and may be an extension of the master plan.",Permanent. Retain until administrative need ends,Public,0.20 cubic foot
5688,Ogden (Utah). City Recorder,Calendars,1912-1930.,Chronological by date.,"Recorder's Calendars document the official actions taken by the Ogden City Commission and include record of petitions\, communications and reports to the board of commissioners\, referrals to other city departments\, dates of actions taken\, final actions of the commission\, date of final actions\, and comments or pertinent remarks.",,Public,1.50 cubic feet
5646,MX Missile Policy Board,Living facilities planning reports,1981.,Chronological by report date.,"""Preparation of Special Report-Life Support Facility Planning and Evaluation Concept Study for Construction and Deployment Personnel for the MX Weapons System."" These reports study the physical facilities required to maintain reasonable living conditions for persons (and their families) working for\, or in support of\, the construction and deployment of the MX missile system. Four specific vicinities are considered: Coyote Spring Valley\, Nevada; Beryl\, Utah; Milford\, Utah; and Clovis\, New Mexico.",,Public,0.35 cubic foot
5644,MX Missile Policy Board,MX missile survey and siting reports,1979-1981.,Chronological by date.,"Maps and reports regarding gravity surveys\, mineral resource surveys\, alternative energy sources surveys\, and geotechnical siting investigations to determine potential areas to place the MX missile system in Nevada and Utah.",,Public,1.00 cubic foot
6007,District Court (Third District),Bankruptcy proceedings abstract book,i 1876-1878.,Chronological by the initial date of action in a case.,"This volume gives the dates of various actions taken in bankruptcy cases heard by the Register in Bankruptcy\, E.T. Sprague. The cases begin 19 January 1876 and end 30 August 1878\, and may include bankrupts residing in any of the numerous counties of the third district. Sprague was appointed Register in Bankruptcy by the court in January 1876 following the resignation of the former Register\, James Beatty. Under federal bankruptcy laws of 1867 and amended in 1874\, a Register in Bankruptcy for the court could be appointed by the judge to assist in examining the case and keeping records. Each case lists parties involved\, whether voluntary or involuntary bankruptcy\, and the dates various actions were taken,in the case by Sprague.__Actions include filing bankruptcy petitions and schedules\, issuing orders calling a meeting of creditors\, proofs of debts filed\, minutes of hearings before the Register\, report of findings to the court\, discharge of assignee\, filing of papers with court clerk\, etc. The most detail is provided under proofs of debt in which the name of the creditor and the amount involved is listed for each debt. Minutes of hearings before the Register are brief\, but do detail the choice of assignee by the creditors and the creditors' decisions regarding the division of the bankrupt's property. A copy of the 1876 federal House resolution requiring cases not completed by 22 June 1874 be turned over to the district courts,by the supreme court is glued in the front of the book.__In 1878 the bankruptcy law was repealed. Although cases could be completed under the old law\, no new petitions could be filed after 1 September. Thus notations in cases in this book go up to 1880\, but the last new case was entered on 30 August.",,Public,1 microfilm reel
5835,Conservation Commission,Map,1911.,Numerical by number on aperture card.,This series consists of the original map and aperture cards with filmed sections of the map. The Utah resource map was created to help Utahns know what resources were available and where they could be found in the State. The maps were hung in libraries and schools and were also available for sale to the public. The maps displayed all resources from soil to timber and all boundaries within the state.,,Public,
5880,Silk Commission,Biennial reports,1899-1904.,Chronological by date.,"This series consists of the biennial reports to the Governor. The reports discuss the finances\, advocacy efforts\, support provided to silk growers\, production achievements and the future plans of the Commission in the attempt to promote the production of silk in Utah.",,Public,0.20 cubic foot
6062,Cache County (Utah). County Commission,Minutes indexes,1857-1967.,"Chronological, thereunder alphabetical by first letter of type of proceedings or name, thereunder chronological.","Handwritten volumes index volumes A through O of the minutes of the Cache County Commission\, include type of proceedings\, names of interested parties\, date\, book\, and pages on which proceedings are entered.",,Public,1.00 cubic foot 1 microfilm reel
6052,Attorney General's Office,Opinions index cards,1930-1964.,"Chronological by multiple-year batch, thereunder alphabetical by first letter of subject keyword or name of agency.","These cards serve as a subject index to the Attorney General's opinions. They contain the date of the opinion\, a description of the subject\, the requesting agency and/or person\, and the opinion number for those opinions filed between 1945 and 1964.",,Public,4 microfilm reels
6046,Sevier County (Utah). County Treasurer,Tax assessment rolls,1890-,"Chronological, thereunder numerical by serial number","The county treasurer records tax assessments given to individuals and businesses on a yearly basis\, and then records payment of the tax. The assessment rolls show name and address of owner or posessor of property; legal description of the land and valuation of real estate; value of improvement; list of personal property and value; amount of taxes distributed to various taxing units; total amount of taxes; date of payment and remarks. Individuals tax rolls were divided into two categories\, real estate and personal property (which includes all livestock and equipment). Business assessment rolls subdivided based on the type of company and the type of equipment or stock they own. Most companies will have rolling stock (cars or trains)\, building and other equipment. Public Utilities and Mines are treated separately\, because of the nature of their business. They record all natural resources that the company draws upon\, and are taxed",Retain permanently,Public,247 microfilm reels
6114,State Library Board,Bill introduced index,1979-1980.,Alphanumerical,Index to legislative bills introduced in 1979 and 1980 sessions.,,Public,1 microfilm reel
6068,Box Elder County (Utah). County Commission,Minutes indexes,1886-1973.,"Chronologically, thereunder alphabetical by topic or by name.","Handwritten indexes to volumes E through part of T of the Box Elder County Commission minutes. Columns record the nature of the order or proceedings\, names of interested parties\, date\, book and pages on which proceedings are entered.",,Private,4 microfilm reels
6102,Sevier County (Utah). County Recorder,Grantor and grantee indexes,"1872-1897; 1901-1972, 1988-",Alphabetical by name of grantee/grantor or principal party,"These records are used to index all deeds\, final judgments\, claims\, patents\, or decrees partitioning or affecting the title or possession of real property in Sevier County as registered with the county recorder. Information includes names of grantee or grantor; date and type of instrument; date of filing; description of property; and volume and page number where the instrument was recorded.",Retain permanently,Public,12 microfilm reels
6144,Iron County (Utah). County Recorder,Mining location notices,1881-1964.,Chronological by date.,"Federal mining law enacted in 1872 provided that all valuable mineral deposits in the public domain were free and open to exploration and that the locators of the same were to have exclusive right of possession as long as they complied with the laws of the United States and of the local mining district. (Statutes at Large\, Treaties\, and Proclamations\, of the United States of America\, vol. XVII\, chap. 152\, also Revised Statutes of the United States\, chap. 6\, title 32). Federal law outlined that the first step toward ownership of mineral deposits was the discovery of a potentially productive site and recording the claim or notice of location. Primarily\, the location notices in these books are for lode claims\, which are are identified sections of veins or lodes of quartz or other rock bearing gold\, silver\, cinnabar\, lead\, tin\, copper\, iron or other valuable deposits. A claim may equal but not exceed 1500 feet in length along the lode. Each notice of location recorded in these books,contains the following information: name of claim\, names of locators\, date claim was located\, date notice was filed\, and a legal description of the claim including dimensions. In addition to location notices\, these books contain the by-laws of Iron County mining districts. They contain documents relating to location notices\, such as amended notices of location\, mill site location notices\, location certificates\, and some notices of location for placer claims (see Book E).",,Public,9 microfilm reels
6154,Box Elder County (Utah). County Recorder,Military discharges,1944-1952.,"According to branch of service, thereunder chronological.","Since 1923\, Utah Code has provided that upon presentation\, the county recorder shall record honorable discharges from the military\, naval or marine service of the United States\, and any orders\, citations\, and decorations of honor relating to a person while in the military service of the United States. County recorders' copies are considered evidence with the same effect as the original. (Utah Code\, 17-21-14\, 2000). Military discharges contain a wide range of personal information\, as well as military service and discharge information. Most veterans brought their papers to be recorded soon after discharge. However\, in some cases\, years elapsed between the actual discharge and the date of recording. This is particularly true for World War I veterans whose discharges are prominent in this series during the 1950s.",,Public,3 microfilm reels
6138,Uintah County (Utah). County Recorder,Mining records indexes,1887-,Chronological,"These alphabetical indexes for mining records were created by the Uintah County Recorder to facilitate access to the Mining Records. The series provides the instrument number\, name of locators or grantors\, name of claim or grantee\, name of district or location\, kind of instrument\, when filed\, record book\, page number and remarks. The indexes contains two sections\, the direct and the indirect. The indirect or reverse section is alphabetical by the name of the locator or grantor while the direct section is alphabetical by the name of the claim or grantee.",Retain permanently,Public,10 microfilm reels
6151,Washington County (Utah). County Recorder,Mining notices index,1906-1914.,"Alphabetical, thereunder chronological.","The Washington County recorder created an index to notices of location\, which provides access by the name of locator or claimant. It indicates kind of document\, entry number\, date of the document and of recording\, and the book and page number where recorded. It also includes the name of the claim (or grantor)\, and the mining district in which the claim was located.",,Public,1 microfilm reel
6143,Box Elder County (Utah). County Recorder,Mining records indexes,"1871-1873, 1885-1973.","Chronological, thereunder alphabetical","This alphabetical index for mining records was created by the Box Elder County Recorder to facilitate access to the Mining Records and Mining Notices of Location. The series provides the instrument number\, name of locators or grantors\, name of claim or grantee\, name of district or location\, kind of instrument\, when filed\, record book\, page number and remarks. Beginning with Book D1\, the index contains two sections\, the direct and the inverse. The direct section is alphabetical by the name of the locator or grantor while the inverse section is alphabetical by the name of the claim or grantee.,These are legal instruments recorded by the county recorder concerning mining. They include the following: Notices of locations\, Mining deed records\, Mining claims records\, Proof of labor records\, Mining mortgages\, Mining abstract records\, Mining transfers and relocations. In some counties mining records are compiled separately\, while in others they are part of the ""Official records.""",,Public,10 microfilm reels
6135,Iron County (Utah). County Recorder,Military discharges,1921-1964.,Chronological by date.,"Since 1923\, Utah Code has provided that upon presentation\, the county recorder shall record honorable discharges from the military\, naval or marine service of the United State and any orders\, citations\, and decorations of honor relating to a person while in the military service of the United States. County recorders' copies are considered evidence with the same effect as the original. (Utah Code\, 17-21-14\, 2000). Military discharges contain extensive personal as well as military service and discharge information. Documents in this series include discharges from World War I\, World War II\, and the Korean War.",,Public,1 microfilm reel
6176,District Court (First District : Cache County),Declarations of intention record books,i 1896-,"Volumes and their entries are chronological. After 1906, the entries are also by case number in sequentially numbered volumes.","These volumes contain declarations of individuals' intentions of becoming U.S._citizens. They were filed at least two years prior to applying for naturalization. The first volume contains blanks for the individual's name\, sovereign\, date\, signature\, and clerk's signature. More detailed federal forms were used beginning in 1906. The forms contain additional information including personal description\, vital statistics\, and emigration data. By 1916\, information regarding any spouse's name and vital statistics data were added.",Permanent. Retain until administrative need ends,Public,3 microfilm reels
6180,Juab County (Utah). County Clerk,Articles of incorporation alphabetical index,1917-1961.,Alphabetical by company name.,"This is an alphabetical index of companies incorporated to do business in Juab County and was created by the Juab County Clerk to facilitate access to the Articles of Incorporation Records Books. The series provides the number assigned to the company\, the name of the corporation\, and the book and page where the Articles of Incorporation are recorded.",,Public,1 microfilm reel
6189,Secretary of State,Incorporation document cards (alphabetical),ca. 1871-1974.,Alphabetical by corporation name,"This series contains document cards arranged alphabetically for companies incorporated to do business in the State of Utah and was created by the Secretary of State to facilitate access to the Incorporation Case Files. The series provides corporation name\, corporation case file number\, original filing date\, amount of capital stock\, where incorporated\, principal officers\, amendments\, and dissolution.",,Public,15 microfilm reels
6192,Cache County (Utah). County Clerk,Incorporation index,1873-1961.,Alphabetical.,This series consists of an alphabetical index of companies incorporated to do business in Cache County. The index was created by the Cache County Clerk to facilitate access to the Incorporation Case Files and provides corporation name and corresponding case number.,,Public,1 microfilm reel
6306,National Guard,Carbon County coal strike records,i 1903-1904; 1909.,Chronological by day. Attachments remain with the date of the cover letter.,"These records provide an account of the causes and effects of a strike and the role of the National Guard in maintaining order. A labor conflict between striking coal mine workers and the Utah Fuel Company in Scofield\, Winter Quarters\, Castle Gate\, Sunnyside\, and Clear Creek resulted in an atmosphere that threatened to become violent. The sheriff of Carbon County\, notified Governor Heber M. Wells that he and other law enforcement agents needed assistance to maintain the peace. In response\, Governor Wells issued a proclamation calling out the Guard on November 23\, 1903. The papers consist largely of letters\, telegrams\, and minutes. Much of the correspondence was with Governor Wells. As governor\, Wells was also commander-in-chief of the National Guard. Other correspondence is between Adjutant General Charles S. Burton and Brigadier General John Q. Cannon. Less frequent correspondents include other Guard officers\, Utah Fuel Company staff and owners\, Carbon County officials and citizens\,,the Italian Counsel\, the Coal Mine Inspector\, miners\, and others.",,Public,0.20 cubic foot 1 microfilm reel
6222,Territorial Secretary,Insurance companies list,i 1887-1890.,Alphabetical by first letter of company name.,"This notebook contains an annual list of fire and life insurance companies doing business in Utah. In order to transact business\, each year the agent filed a statement showing company name\, amount of capital\, assets and liabilities\, agent name\, receipts and expenditures\, etc. Each entry on the list gives the company name\, name of agent(s) and the year(s) of filing. In one instance\, the date of revocation of the certificate of authority is noted.",,Public,1 microfilm reel
6207,Emery County (Utah). County Recorder,Military discharges,1923-1952.,Chronological by date.,"Since 1923\, Utah Code has provided that upon presentation\, the county recorder shall record honorable discharges from the military\, naval or marine service of the United States\, and any orders\, citations\, and decorations of honor relating to a person while in the military service of the United States. County recorders' copies are considered evidence with the same effect as the original. (Utah Code\, 17-21-14\, 2000). Military discharges contain a wide range of personal information\, as well as military service and discharge information. Most veterans brought their papers to be recorded soon after discharge. However\, in some cases years elapsed between the date of discharge and recording. This is particularly true for World War I veterans whose discharges are scattered throughout this series.",,Public,3 microfilm reels
6245,Beaver County (Utah). County Commission,Publications,1970-1972.,Chronological by year,"This series contains the following accessioned records: (1) Mount Holly Recreational Community Master Plan (1970). The Mount Holly Master Plan is the feasibility report submitted to Beaver County regarding the development of Mount Holly Ski Area. It includes a basic development plan\, land use projections\, and community building objectives. (2) Beaver County Master Plan Studies: Preliminary Master Plan (1971); (3) Model Zoning Ordinance for Beaver County and Municipalities: Beaver\, Milford\, Minersville (1972).",,Public,0.35 cubic foot
6218,Territorial Secretary,Building and loan association incorporation certificate record book,i 1890-1892.,Chronological.,"This record book contains copies of incorporation certificates issued by the Secretary of the Territory to those building and loan associations that incorporated in three Utah counties during this period. In 1890\, legislation enabled building and loan associations to incorporate for the singular purpose of lending money to members for building and improving their homesteads. An association could draw up papers and file with the county probate court clerk who in turn sent copies to the territorial secretary who issued a certificate of incorporation. This book records a copy of the certificate for eleven associations in Salt Lake\, Weber\, and Cache counties. The certificate form has blanks for the name of the county\, dates of filings\, name of the building,and loan association\, the individuals to whom a license was issued\, and the date and signature of the territorial secretary.",,Public,0.20 cubic foot
6307,State Historical Society,World War I records,i 1917-1923.,"Alphabetical by subject and document type, thereunder chronological.","This series was created to preserve a history of the war effort in Utah. The task was begun by the State Council of Defense\, part of the National Council of Defense created Aug. 29\, 1916 by act of Congress. The broad nature of the Defense Council's activities are covered in their correspondence\, minutes\, and reports. Activities outlined include military recruiting\, promoting agricultural and industrial production\, fundraising\, and planning patriotic activities. The Council also began canvassing to compile a complete listing of those in service and devised a biographical questionnaire on each serviceman for a war history. The war history aspect was carried on by the Historical Society upon dissolution of the Council after the war. Correspondence of both the Defense Council and the Historical Society is included\, but the bulk of the series consists of rosters. Nearly half the series is listings by county of a soldier's origin. There are also comprehensive rosters listing soldiers by,branch of service. Other listings include nurses\, wounded soldiers\, soldiers who died in the war\, discharges\, desertions\, those who failed to report\, those who were prisoners of war\, those who received foreign decorations\, etc. Aside from data on individuals\, there are listings of transports which would carry soldiers returning to Utah.__Brief histories of the Second Division\, Fortieth Division\, and Ninety-first Division are included; each involved military organizations from Utah. The project of compiling a complete war history was abandoned when word was received that the federal government was preparing a similar report. Nevertheless\, in 1924\, the information was used to publish a book titled UTAH IN THE WORLD WAR by Nobel Warrum.",,Public,0.70 cubic foot
6347,National Guard,Duty performed reports,1926-1941; 1947-1950.,Chronological by year and month.,"These volumes preserve an accurate monthly report for National Guard organizations. They document attendance at particular drills or exercises mandated under the National Defense Act of 1920. The forms which make up these volumes were issued by the federal War Department for completion. Attendance formed the basis for the payrolls and for determining the strength of various units. Drills include armory and field training\, encampments and maneuvers\, schools of instruction\, band practices\, etc. The drills are identified along with date and participating units. The attendance of each individual is also noted along with rank\, enlistment date\, and performance. Returns are further broken into tallies of numbers of specialists\, enlisted men\, and until 1937\, caretakers and horses. Copies were sent by the commanding officer to the office of the Instructor for forwarding to Corps area headquarters. Other copies were sent to the state adjutant general and the federal Militia Bureau of the War,Department.",,Public,11 microfilm reels
6308,National Guard,Adjutant General's records,i 1895-1965.,Chronological. Enclosures and endorsements may be kept together under one date.,"This series provides a comprehensive account of the duties and activities of the office of the Adjutant General\, the chief administrative officer of the National Guard. The series contains administrative papers\, personnel data\, fiscal papers\, and historical information on the guard\, its units\, and its involvement in both state and federal actions. Correspondence with the federal War Department (later known as the Department of Defense) shows the evolution of the Guard from state to federal control. Routine administrative functions represented throughout include orders\, fiscal reports\, supply purchases\, and reports to the governor. Programs for encampments and various drills are,frequent. Federal recognition of units generates numerous orders\, rosters\, and memoranda. Personnel papers include some enlistment\, muster\, and pay rolls; morning reports (drill attendance); firearms qualifications; accident\, illness\, injury\, and death reports and investigations; promotions; demotions; etc. There is much correspondence on use of federal facilities at Fort Douglas\, and the construction of Camp Williams and armories around the state. It relates to work done by the Guard\, private contractors\, and the Works Progress Administration and includes some blueprints\, copies of land titles\, bills and receipts. Records were created when the Guard was called into federal service at the time of the Spanish American War\, the Mexican border campaign\, World War I\, and World War II. The office also,documented the history of Guard units and Utah veterans of federal service from militia days to the Korean conflict. Records include unit histories\, correspondence\, pictures for designing regimental insignia\, and World War I card files on veterans from Utah created by the federal War Department. Other records document the Guard's role during labor strikes at mines; in police surveillance of strikers\, communists\, and other ""subversives;"" and the Adjutant General's arrangements for gubernatorial inaugurations. Over the years\, various types of documents have been filed as separate series. By the mid-1960s there are separate series for correspondence\, morning reports\, orders\, etc.",,Public,4.00 cubic feet
6336,Cache County (Utah). Clerk of the County Court,Oaths of office,i 1887-1895.,Alphanumerical.,"These records are the official oaths of persons elected or appointed to county positions. They are used to verify that oaths are given in accordance with the Utah State Constitution (Art. IV\, Sec. 10). Before entering into the duties of all elected and appointed officials ""shall take and subscribe to a specified oath or affirmation."" All oaths and bonds for county officials ""shall be filed with the county clerk\, except for the county clerk which shall be filed with the county treasurer"" (UCA 52-1-3 (1995)).",,Public,0.50 cubic foot 1 microfilm reel
6330,Commissioner of Indian War Records,Militia name list,i 1909-1918.,"Alphabetical by soldier's surname. They have also been assigned new document numbers, 5521-7472.","These cards at one time provided a name index to the payrolls of the territorial militia\, giving document number and envelope number as filed by the Commissioner of Indian War Records (the Adjutant General of the National Guard). They were used to locate individuals on the payrolls for the purpose of validating pension claims of Indian War veterans. Documentation of service began in 1909 in conjunction with federal pensions and continued through the 1917 creation of a state pension fund. Payrolls are no longer arranged by envelope number or that document number\, so these reels no longer serve as an index. They do provide an alphabetical listing of names\, each with the date(s) of the payroll(s) on which that individual appears.",,Public,2 microfilm reels
6372,MX Coordination Office,MX reports,1978-1981.,None.,Collected in this series are those reports and studies that were undertaken after the Great Basin area had been selected as a prime location for deployment of the MX missile system. These reports include such things as reports of environmental studies done by the federal government and others. Memoranda and correspondence is also included.,,Public,50 microfilm reels
6472,Division of State History,Utah Historical Quarterly,1928-,Chronological by volume and number.,"First published in 1928\, the Utah Historical Quarterly is published by the Utah State Historical Society for the purpose of publishing articles\, documents\, and reviews that contribute to a knowledge of Utah history. The Quarterly contains peer-reviewed scholarly articles\, book reviews and notices\, annual indexes\, historical notes\, and letters to the editor. Cumulative indexes from 1978 to 1996 have been compiled.The History Suite\, a comprehensive collection of the first 71 volumes of the Quarterly and other publications\, has word search capabilities.,Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",Permanent. Retain for 1 year(s),Public,20.00 cubic feet
6401,Bureau of Health Statistics,"Births, marriages, and deaths",1905-1981; 1981-1996.,None.,"This series consists of microfilm of birth certificates\, death certificates\, marriage certificates\, divorces\, abortions\, etc. from the Health Department. Many of the microfilm rolls contain a combination of two record series. The records were filmed by the Office of Vital Records for the National Center for Health Statistics (NCHS) which used the records for compiling statistics.",,Exempt,820 microfilm reels
6451,Bureau of Handicapped Children's Services,Handicapped children's study committees' reports,1958-1977.,Alphanumerical,Brochures for parents of handicapped children listing state offered resources and services and the agencies and private entities that provide these services. Dated 1958 and 1977.,,Public,1 microfilm reel
6469,Division of State History,Newsletters,1959-2007.,Numerical by volume and issue number.,"The Utah State Historical Society newsletters were sent monthly to members of the Society and contained Society and Division of State History news and notices of history happenings around the state. In 1995\, the newsletter name was changed from ""Utah State Historical Society Newsletter"" to ""Currents."" Then in 2003\, the newsletter became a quarterly\, tabloid-sized publication containing news and short articles on Utah history topics. The Division ended publication in 2007.",,Public,0.85 cubic foot
6462,Division of State History,Beehive History magazine,1975-2002.,Numerical by issue number.,Beehive history is published by the Utah State Historical Society and contains historical vignettes.,,Public,0.35 cubic foot 1 microfilm reel
6468,Division of State History,Public announcements,1971-,Chronological by date of announcement,"This series contains copies of prepared announcements for lectures\, history meetings\, conferences\, and other events. Announcements are created for distribution to the media or the general public. Information includes press releases\, event notices\, etc.",Permanent. Retain for 10 year(s),Public,1.00 cubic foot 1 microfilm reel
6473,Division of State History,Utah History Highlights newsletter,1973-1977.,Chronological,This series contains newsletters informing the public of ongoing historical happenings around the state.,,Public,1 microfilm reel
6493,State Library Division,Library directories,1986-,Chronological.,"This series contains directories of public and academic libraries created by the State Library. The directories contain information pertaining to library name\, mailing address\, staff\, telephone numbers\, email addresses\, and hours of operation.",Permanent. Retain until administrative need ends,Public,1.00 cubic foot 1 microfilm reel
6478,Lewis and Clark Centennial Exposition Commission,Reports,1903-1904.,Chronological.,"This series contains reports created by the Lewis and Clark Centennial Exposition Commission with information pertaining to legislation\, fiscal and financial operations\, meetings\, and exhibits.",,Public,0.20 cubic foot
6522,Department of Development Services. Industrial Promotion Division,Economic development conference proceedings,1950-1973.,Chronological.,"This series contains proceedings from the annual Economic Development Conference sponsored by the Industrial Promotion Division and the Department of Employment Security (formerly sponsored by Committee on Industrial and Employment Planning). The reports contain the program from the conference\, report of the conference chairman\, message from the Governor\, employment conditions address by the Department of Employment Security and speeches by government and industry leaders.",,Public,1.00 cubic foot 1 microfilm reel
6498,Louisiana Purchase Exposition Commission,Biennial report,1903-1904.,Chronological by date.,"This series contains a report with information pertaining to legislation\, mining exhibits\, agriculture\, education\, exhibits\, visitors\, results\, finances\, and conclusions.",,Public,0.20 cubic foot
6523,Committee on Industrial and Employment Planning,Publications,1955-1961.,Chronological,"Documents created by the agency\, including pamphlets\, reports\, leaflets\, file manuals\, annual reports\, other published or processed documents\, and the last manuscript report\, if not published\, relating to management projects. Electronic versions of publications may be considered a duplicate if identical. If unique\, see Schedule 1 Item 44.",,Public,1 microfilm reel
6497,Board of Livestock,Biennial reports,1912-1920.,Chronological.,"This series contains reports of activities from the previous two years with information pertaining to investigations\, importing and exporting stock\, diseases\, recommendations\, brand inspections\, extermination of wild animals\, deputy state veterinarians\, sheep inspectors\, and brand inspectors.",,Public,0.20 cubic foot 1 microfilm reel
6481,State Library Division,Horsefeathers newsletters,1970-1988.,Chronological.,"This series contains newsletters created by the State Library to provide current information about libraries throughout the state. The newsletters contain information pertaining to agency activities\, state and public libraries\, current events\, employment opportunities\, books\, librarians\, and library board members.",,Public,0.35 cubic foot 1 microfilm reel
6645,Governor Spry,Joseph Hillstrom petitions,1914-1916.,Alphabetical by state.,"As chief executive officer of the state\, Governor Spry had the authority to commute the sentences of those convicted of crimes. The conviction and execution of Joseph Hillstrom (Joe Hill) became one of the most controversial criminal cases in Utah history; it generated national and international interest. Petitions were sent to Governor Spry's office protesting the planned execution and/or conviction of Hill for the gunshot murders of grocer J.S._Morrison and his son Arling. Although the petitions defending Hill varied somewhat\, the following views were typical:__he was innocent; he had an unfair trial; he had jurors who were selected unfairly; he received inadequate counsel; he lacked a motive for the crime; and he was,convicted on circumstantial evidence.",,Public,1.35 cubic feet 2 microfilm reels
6545,District Court (Third District),Civil case trial calendars,"1871, 1879-1892.","Chronological by term, thereunder numerical by docket number. Docket numbers begin at number one with each new term.","These court calendars provide a list of cases to determine their orderly disposition and trial. Each entry gives the docket number\, names of parties involved\, the attorneys for each party\, the file (case) number\, and space called ""minutes"" for the judge's notes. These penciled notes are extremely brief\, for example: ""withdrawn\,"" ""dismissed\,"" ""date set for ---\,"" ""settled\,"" ""continued\,"" "" judgments against\,"" etc. Most are for cases of law or equity.",,Public,6 microfilm reels
6680,Department of Transportation. Communications Division,Public hearing reports,1956-,Chronological,"These records are created and used by Transportation's Community Relations to document public hearings held. They are also used to record the dialogue between the state and citizens during the meeting\, and to provide legal evidence of verbal contracts. Included are the notices of the hearings\, transcripts\, and letters for or against given issues.",Permanent. Retain for 10 year(s),Public,1 microfilm reel
6540,Dairy and Food Commission,Biennial reports,1897-1920.,Chronological.,"The Biennial Report of the State Dairy and Food Department outlines the policies\, procedures and specific department activities relating to food and dairy production and distribution in the state. The reports include an evaluation of the general situation on food processing and inspection\, deeding and slaughter houses\, packaging\, distribution and storage facilities and recommendations. Statistics and tables supplement the information and analyses. Reports from the State Chemist\, Hotel inspection\, State Dairy and Food Bureau\, and the Weight and Measurements Department are also included from 1909-1914.",,Public,0.35 cubic foot 1 microfilm reel
6538,Executive and Judicial Compensation Commission,Reports,1969-1988.,Chronological.,"This series contains reports created by the Executive and Judicial Compensation Commission which contain recommendations regarding the classification of and compensation for elected and appointed officials of the State. The reports contain information pertaining to salary surveys\, position evaluations\, and recommendations for the Executive and Judicial Branches.",,Public,0.35 cubic foot 1 microfilm reel
6642,Governor Spry,Joseph Hillstrom case records,1915-1916.,Alphabetical by document type.,"As chief executive officer of the state\, Governor Spry had the authority to commute the sentences of those convicted of crimes. The murder conviction and execution of Joseph Hillstrom (Joe Hill) became one of the most controversial criminal cases in Utah history; it generated national and international interest. These records were collected by the Governor's office during the time of the controversy. They include a copy of the funeral oration for Joe Hill presented by Judge O.N._Hilton; investigation and protection reports from private detectives who were trying to establish if there was a plot to harm Governor Spry\, or to harm Salt Lake City; newspaper articles about the case; and essays on radicalism.",,Public,0.20 cubic foot 1 microfilm reel
6736,Indian Affairs Commission,Annual reports,i 1963-1981.,Chronological,"These are annual reports which document the expenditures\, audits\, activities\, and accomplishments of the Office of Indian Affairs and related offices such as the Utah Navajo Development Council (UNDC)\, Utah Navajo Industries (UNI)\, Henry Hillison and Company\, and the Utah Division of Indian Affairs (UDIA) for the years 1963 through 1981. Data elements include names\, addresses\, trust funds received and allocated\, and recipients of trust monies.,Archives holdings: Division of Indian Affairs\, 1975; Utah Navajo Development Council\, 1976.",,Public,1 microfilm reel
6788,Salt Lake City (Utah). Planning Commission,Publications,1919-2015.,Chronological,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",,Public,1 microfilm reel
7172,Office of Vital Records and Statistics,Fetal death certificates,1905-,"Chronological by year, thereunder alphabetical by county name, thereunder chronological by date of death.","These records support the agency's function to document\, preserve\, and certify the facts of births and deaths for residents of the state (Utah Code 26-2-3 (2013)). These certificates report fetal deaths\, or stillbirths\, and are used to prepare an annual compilation\, analysis\, and publication of statistics (Utah Code 26-2-14 (2013)). Records include information about the pregnancy\, the delivery\, the child\, and the disposition of the body.",Permanent. Retain for 50 year(s),Exempt,1.00 cubic foot
7191,Attorney General's Office,Opinions (formal),1945-,Numerical by opinion number.,"State and local government agencies may present requests for opinions on questions of law to the Attorney General's Office. Formal opinions\, while written by attorneys within the Attorney General's Office\, undergo scrutiny at several levels within the office. Once approved by the Attorney General\, these are published and released as the official opinion of the Office rather than simply legal advice. Opinions usually include the initiating request\, an opinion\, and an index memorandum.",Retain permanently,Public,0.20 cubic foot 11 microfilm reels
7373,Department of Health. Division of Community and Family Health Services,Administrative files,1983-2009.,Alphabetical by subject,"This are miscellaneous files that are arranged by subject and cover a number of areas. They include memoranda\, news articles\, brochures\, and other matters. The file contains 1) records relating to the day to day affairs of the office and routine administrative matters and 2) records that document policy\, procedures\, accomplishments\, and other records of long term value.",,Public,1 microfilm reel
8253,Department of Health. Bureau of Health Promotion,Health promotion and risk reduction policies and procedures manuals,1983-,Numerical by policy number,"These are policies and procedures that govern staff activities in their programs. This record series includes policies and procedures governing personnel actions\, the Healthy Utah program\, clerical actions\, and other manuals.",Permanent. Retain until superseded,Public,1 microfilm reel
8566,United States. Department of the Interior,Census of the United States (1880). Population. Utah,s 1880.,Alphabetical by county name.,"These are the population schedules for Utah from the tenth United States census used to determine congressional representation and gather statistical information on the populace. Under the census act of 1880\, census data was collected by specially appointed agents of the Census Office\, then a temporary office within the U.S. Department of the Interior. Columns in the schedule record the dwelling house numbered in order of visitation; name of each person whose place of abode on June 1\, 1880 was in this family; personal description\, specifically color [race]\, sex\, and age; civil condition [marital status]; occupation; health\,specifically blind\, deaf and dumb\, idiotic\, insane\, maimed/crippled/bedridden\, or otherwise; education\, specifically attended school\, cannot,read\, cannot write; and nativity\, specifically place [state or country] of birth for self\, father\, and mother. Marginal notations\, not specifically asked for in the census include M for Mormon [member Church of Jesus Christ of Latter-day Saints]\, D for disfellowshipped\, G for gentile [non-Mormon]\, J for Josephite [member of the Reorganized Church of Jesus Christ of Latter Day Saints]\, and AM for anti-Mormon.",,Public,2.50 cubic feet 5 microfilm reels
8186,Department of Health. Bureau of Information Technology,Benefit usage analysis,1985-2001.,None,"This is an analysis of the effectiveness of the medicaid program in reaching eligible recipients. This is part of COM 68115A\, MARS reports. It includes run date\, effective date\, aid category\, and a columnar listing of the number of eligible recipients\, the number of participating recipients\, the average service units per eligible recipients\, the percentage of eligible recipients utilizing: maximum benefits\, 75 - 99% of maximum\, 50 - 74% of maximum\, 25 - 49% of maximum\, and 0 - 24% of maximum. These figures are given for the following categories: inpatient\, outpatient\, nursing home\, physician services\, lab and X-ray\, prescription drugs\, home health\, and periodic screening.",,Public,1 microfilm reel
7479,"Department of Natural Resources. Division of Oil, Gas, and Mining. Oil and Gas Conservation","Oil and Gas Conservation, field files",1955-,alphabetical by field name.,"These are files that show the location of the oil and gas fields in the state. The files contain information regarding each specific field\, such as township\, range\, section\, county\, production by field\, wells included in the field\, maps\, correspondence\, published articles regarding the field\, copies of hearings\, causes\, dockets\, and geologic information.",Retain permanently,Public,1 microfilm reel
8581,Governor Bangerter,Speeches and official statements,i 1984-1992.,"Chronological by year, thereunder alphabetical.","Speeches\, addresses\, comments and statements prepared by Governor Bangerter and his staff and presented to the populace at large\, executives from other state agencies\, representatives of state and local government\, private groups\, colleges and universities\, business associations\, and news media and commentators. Includes name of individual delivering the address\, group to whom given\, date and place\, actual message\, and occasional background notes on the topic or group.",,Public,3.00 cubic feet 5 microfilm reels
8583,Governor Bangerter,Legislative case files,i 1985-1992.,"Chronological by legislative session, thereunder alphabetical by bill type and numerical within each bill type.","Governor's copies of legislative bills and related correspondence documenting the process the Governor went through to determine if he should sign a bill\, veto a bill\, or allow a bill to become law without his signature. Case file contains a copy of the final bill and sometimes earlier stages of\, or amendments to\, a bill along with transmittal letters. Also may contain correspondence with the Attorney General's office providing opinions on the legality and constitutionality of the bill\, requests for input and response from state agencies affected by the bill\, and constituent correspondence expressing opinions of the bill. There are no bills present for the 1992 second special session.",,Public,40 microfilm reels
8582,Governor Bangerter,Declarations,i 1985-1993.,Chronological by month and year. Undated material appears first.,"These declarations were created as a public relations service to constituents to draw attention to particular people\, places or things. A day\, week\, or even a year might be declared. Items noted are: ethnic groups\, diseases\, the arts\, occupations\, civic organizations\, activities\, individual accomplishments\, communities\, etc. The declarations are accompanied by letters or phone conversation notes from the sponsor requesting the declaration\, and additional background information.",,Public,9 microfilm reels
8690,Salt Lake City (Utah). Division of Building Services and Licensing,Building permit registers,i 1889-,Chronological and numerical by permit number.,"These registers are a listing of all building permits issued by Building and Housing Services. They are used for research not requiring the actual description contained on the permit invoice. Since 1977\, the record has been generated by computer. Early volumes were found in the engineer's office and may have been created by that office; into the 1950s\, they may have been created by the building inspector's office. Volumes include information on date\, permit number\, builder\, location\, type of building\, and cost estimates.",Permanent. Retain until administrative need ends,Public,5.50 cubic feet 10 microfilm reels
8629,"Department of Natural Resources. Division of Oil, Gas, and Mining. Coal Regulation",Mined Land Reclamation Program coal mining and reclamation rules and regulations,1982-,Numerical by rule number.,These are the rules and regulations promulgated by the division under the authority of UCA Title 40.,Permanent. Retain until superseded,Public,1 microfilm reel
9148,Career Service Review Office,Guides for employees and employers,1986-,Alphabetical by publication title.,"There are several guides which are published and provided to career service employees and state agencies. These provide information on the Career Service Review Board's function and purpose and also basic information regarding employee relations. Examples of such guides are: ""A Guide to Supervisor-Employee Relations in Utah State Government"" and ""A Guide to State Employees' Grievance Procedure"".",Permanent. Retain until superseded,Public,0.20 cubic foot
9147,Career Service Review Office,Annual reports,1979-,Chronological.,"These reports contains information pertaining to the types and numbers of grievances submitted\, the agencies involved\, levels of resolution\, appeals\, disciplinary actions\, grievance issues\, jurisdictional hearings\, judicial review and summary of activities. The report is compiled from the Employee Grievance Files and the information is presented primarily through charts and graphs.",Permanent. Retain for 10 year(s),Public,1.00 cubic foot
9802,District Court (Third District),Case files,1851-1896.,Numerical by consecutive case number.,"An original complaint\, summons\, indictment or arrest warrant which initiate a legal action together with all legal papers subsequently filed in connection with the civil or criminal proceeding through disposition or dismissal of the case make up these case files. Case files document the legal process and the administration of justice in the Third Judicial District. Civil cases span the entire period and include suits to recover money\, petitions for divorce\, and writs of habeas corpus. Criminal cases date from 1851 to 1882 and include both felonies and misdemeanors. Recurrent criminal offenses include robbery\, burglary\, theft\, riot\, malicious destruction of property\, extortion\, distribution of unlawful substances\, contempt\, treason\, desertion\, assault\, murder\, etc. The court was required to hold at least four terms within the district each calendar year. Matters from throughout the district (several counties) were heard in Salt Lake City. Cases from Salt Lake County are most numerous,but matters from outlying Summit and Tooele counties are common. During the early days of the territory\, the Third Judicial District included current Utah counties (such as Iron and Utah) as well as extinct counties (e.g.\, Green River and Carson). A small number of case files from these locales are included.",Retain,Public,216.0 cubic feet 532 microfilm reels
9730,Ogden (Utah). City Council,Ordinances,1870-,Chronological by adoption date.,"These books contain the legislative action of city council to regulate\, require\, prohibit\, govern\, control\, or supervise any activity\, business\, conduct\, or condition authorized by UCA 10-3-701 to 715 (1997). An ordinance includes a number\, a title\, preamble\, an ordaining clause\, the body or subject of ordinance\, when applicable\, penalty of violation\, effective date\, signature of mayor or acting mayor\, and municipal seal.",Permanent. Retain for 11 year(s),Public,4.10 cubic feet
9917,Road Commission. Department of Highways,Dedication program booklets,1963-1973.,Chronological by date.,"This series contains programs of dedications ceremonies for bridges\, roads\, buildings and structures constructed by the Road Commission and the Highway Department. The programs contain information about the projects\, photographs\, lists of speakers\, maps and newspaper clippings.",,Public,0.20 cubic foot
157,Attorney General's Office,Clyde Pearce's justice division records,1975-1976.,Alphanumerical.,Records created during the time Clyde Pearce was attorney general for the state.,,Public,
169,Attorney General's Office,Extradition records,1971-1972.,Alphanumerical.,These records document one year of extraditions from the state.,,Public,
134,Attorney General's Office,Criminal actions registers,1896-1899.,Alphanumerical.,,,,
142,Attorney General's Office,Slip laws,1935.,Alphanumerical.,Copies of drafts of proposed legislation with notations and re-writes.,,Public,
255,Attorney General's Office,Public Service Commission case files,1901-1968.,Alphanumerical.,,,,
256,Attorney General's Office,Guardianship case files,undated,Alphanumerical.,,,,
271,Attorney General's Office,PUMO case files,1964-1965.,alphanumerical,,,,
1522,Attorney General's Office,Civil rights litigation files,1975-,Alphanumerical.,"These files document civil rights cases litigated by the Attorney General's Office. Information includes pleadings\, affidavits\, and attorney work product.",Permanent. Retain for 10 year(s) after case is closed,Public,
4219,Attorney General's Office,Salt Lake Security and Trust Company trial records,1919-1926.,Alphanumerical.,Trial records of Salt Lake Security and Trust Company.,,Public,
270,Attorney General's Office,Highway division correspondence,1960-1965.,Alphanumerical.,,,,
280,Attorney General's Office,Damage and action case files,1959-1977.,Alphanumerical.,,,,
289,Attorney General's Office,Charitable Foundation tax records,1973-1975.,Alphanumerical.,,,,
3591,Attorney General's Office,District attorney criminal case reports,"1900, 1913.",by number of district court,"Reports to the Attorney General from the District Attorneys of the Utah Fourth Judicial District embracing counties of Utah\, Wasatch and Uintah\, dated Dec. 24\, 1900; and the Utah Fifth Judicial District covering the counties of Washington\, Iron\, Beaver\, Millard\, and Juab for the year ending Nov. 30\, 1913. These reports list criminal cases tried in the various counties of each districts\, giving the county\, the defendant's name\, the charge\, the status of the case\, sentence\, and ultimate action (eg.\, fine paid\, paroled\, etc.).",,Public,
6358,Attorney General's Office,Administrative correspondence records,1930-,Chronological,These records are incoming and outgoing business-related correspondence which is produced as the agency provides legal services for government agencies (Utah Code 67-5-3(2)(a) (2015)). These materials do not relate to specific court cases being handled by the division and are very general in nature.,Retain for 3 year(s),Public,
9605,Attorney General's Office,Administrative payroll report files,1980-,Numerical by report number,"Reports and statistics with supporting and related records pertaining to workload and personnel management\, payroll operations and administration.",Retain for 3 year(s),Public,
161,Attorney General's Office,Financial records,1963-,Alphanumerical.,"These records document the financial transactions of the Administration Division of the Attorney General's Office. Information includes attorney work product\, fees\, capital outlays\, current expense files\, and budget request files.",Retain for 2 year(s) after final action,Protected,
164,Attorney General's Office,Claims committee,1960-1968.,Alphanumerical.,,,,
162,Attorney General's Office,Supreme court hearings case files,1976-1977.,Alphanumerical by case number.,Misc. files from Davis and Hale on court cases which went before the supreme court or US district court. Most seem to involve the Public Service Commission or the State Tax Commission although LDS business college etc. also are present.,,Public,
174,Attorney General's Office,Old age assistance lien agreements,1958-1965.,Alphanumerical.,"To obtain public assistance in old-age cases\, the individual had to give a lien to the public welfare department on any real property owned in return for getting public moneys. These are cases of default\, death\, etc. where the attorney general's office is out to collect on the lien.",,Public,
128,Attorney General's Office,Bruce Hale's correspondence,1973-1986.,Alphanumerical.,"Correspondence and case files\, primarily of attorney Bruce Hale\, where the Attorney General's office defended the Driver's License Division when the division was sued following division revocation of an individual's driver's license\, etc.",,Protected,
1565,Attorney General's Office,Compilation of disaster laws,1979.,Chronological,"_____This series contains a compilation of the laws governing emergency procedures and responsibilities in case of disaster. Included are disaster control measues for flooding\, fire\, nuclear holocaust\, earthquake\, etc. as well as stipulations for civil defense organization. The manual was produced as a reference of state action and laws in an emergency. HOLDINGS: 1979.",Permanent. Retain for 1 year(s),,
22059,Attorney General's Office,Government Records Access and Management Act seminar video,1992.,,"Videotape of a seminar given to state agencies by the attorney general's office June 9\, 1992 regarding the implementation of the new Goverment Records Access and Management Act (GRAMA).",,Public,0.20 cubic foot
269,Attorney General's Office. Prohibition Bureau,Seizures of court cases,1918-1933.,Alphanumerical.,"Series was all reboxed and mixed with series 61\, which is how it is now recorded in Versatile. See boxes 59 and first part of 60 on rts 96-5022.",,Public,
17592,Attorney General's Office,Agreements,1962-1974.,,Includes copies of lease agreements between state agencies and outside individuals forwarded to the attorney general's office for approval of form before forwarding to finance dept. for completion; quit-claim deeds on Saltair; publications on detainers; etc.,,Public,
21109,Attorney General's Office,Polygamy investigation testimony and evidence files,1954-1960.,none,"This series contains statements\, interviews\, FBI records\, Securities & Exchange Commission records\, and court case files on polygamists. Compiled by the Attorney General's office in the late 1950s in conjunction with their investigation of polygamy\, some of the individual records date back into the early 1940s.",,Private,
83636,Attorney General's Office,Law seminar reports,ca. 1975-1982.,chronological,"The Law Seminar Report is the outline and text of various law seminars organized by the Utah Attorney General's Office. The Manuals contain the schedule and text of the papers presented at the respective conferences\, functioning as the official seminar reports. Holdings: 1975\,1982.",Permanent. Retain for 1 year(s),Public,
2196,Attorney General's Office. Prohibition Bureau,Alcohol purchase permits,"1892-1994, 1925-1933.",None,"These are alcohol purchase permits\, enabling various people to purchase alcohol. Permits were granted to pharmacists and to ministers (for sacramental wine)\, etc. With the permits is a territorial register (1892-1894) containing information about issuance of licenses 1000 through 1249.",Permanent. Retain for 1 year(s),Public,
11079,Attorney General's Office. Prohibition Bureau,Warehouse manager's purchases of alcohol register,1917-1920.,Chronological.,Sales of alcohol (generally to pharmacies) are recorded in this journal. Purchase of alcohol during Prohibition was by doctor's prescription only and obtained from a pharmacy (sacramental use was also permitted).,,Public,
173,Attorney General's Office,Liquor control commission investigation records,ca. 1937.,Alphanumerical.,,Permanent. Retain for 1 year(s),,
145,Attorney General's Office,Utah Power and Light case file,1973-1976.,Alphanumerical.,,,Public,
136,Attorney General's Office,Inheritance tax record books,1910-1918.,Alphanumerical.,"Gives deceased's name and date of death and logs dates and actions taken pertaining to inheritance tax (e.g. dates of correspondence\, tax received\, etc.)",,Public,
143,Attorney General's Office,Harvey H. Cluff photograph,1921-1929.,Alphanumerical.,"Framed black and white photograph of Harvey H. Cluff\, Attorney General.",,Public,
252,Attorney General's Office,Local court abstracts of judgment,1939-1941.,Alphanumerical.,,,,
258,Attorney General's Office,State building project bid applications,1960-1969.,Alphanumerical.,Case files documenting the construction of new buildings and the renovation of rented buildings for state use.,,Public,
263,Attorney General's Office,Delinquent corporation records,1961-1972.,Alphanumerical.,,,,
281,Attorney General's Office,Encroachment case files,1961-1965.,Alphanumerical.,,,,
272,Attorney General's Office,Construction and relocation contracts,1960-1969.,Alphanumerical.,,,,
282,Attorney General's Office,Civil case files,1921-,Alphabetical by case name or designation.,"These files document civil procedures undertaken by the Attorney General's Office. These are cases involving civil litigation taken by the state and prosecuted by state attorneys. Information includes attorney notes and work product\, correspondence\, and court documents.",Permanent. Retain for 15 year(s) after case is closed,Protected,
4977,Attorney General's Office,Jack L. Crellin correspondence,1978-1979.,Alphanumerical,"Correspondence of Attorney General\, Jack L. Crellin.",,Public,
8533,Attorney General's Office,Daily time entry slips,i 1983-,Chronological,"These files document time slips which account for the amount of time spent and type of services performed by assistant attorneys general in providing counsel to state agencies. This information is then used to prepare billing statements. Information includes names of assistant attorneys general\, names of state agencies for which the work was done\, case names\, case numbers\, client numbers\, hours worked\, type of work accomplished\, and time not worked due to sickness or leave time taken.",Retain for 3 year(s),Public,
9638,Attorney General's Office,Time and attendance reports,1970-,Alphabetical by surname,"State employee time sheets\, including Flextime Attendance Reports Supplemental time and attendance records\, such as sign-in/sign-out sheets and work reports that are used for time accounting under flextime systems.",Retain for 3 year(s),Public,
11964,Attorney General's Office,Opinion correspondence indexes,1909-1916.,"chronological, thereunder alphabetical.","Correspondence from the attorney general about AG opinions was indexed in these volumes (1909-1910\, 1915-1916).",,,
17918,Attorney General's Office,Uranium projects environmental reports,1978-1979.,none,"Copies of legal interpretations of the Attorney General's office written at the request of an agency asking for guidance in enforcing\, obeying\, and/or interpretation of the law. The Attorney General's Office maintains the record copy of all official opinions.",,Public,
17593,Attorney General's Office,Judicial systems review,1974.,,"Looseleaf of minutes\, correspondence\, and recommendations of the judicial system committee of the Law Enforcement Planning Agency. Task force was chaired by Wilkinson\, attorney general.",,Public,
26264,Attorney General's Office,G. Blaine Davis files,1971-1978.,Alphabetical by subject.,G. Blaine Davis was assistant attorney general in the 1970s. His files (1971-1976) include the following: Civil case no. 213000 in Third District Court: Salt Bowl Company v. State of Utah (1973); Case no. 14658 in the State Supreme Court: State Tax Commission v. Department of Finance (1978); Charitable Funds and Solicitations file (1973-1977); and Case no. SCR 1113: State Tax Commission v. Richard D. Cooper (1977).,,Public,
28828,Attorney General's Office,Federal grant financial records,2007-,Chronological.,"These records support the agency's function to use federal grant money to fund specified crime-fighting programs such as those targeting Internet crimes against children\, fraud\, and special investigations. Records document the award\, management\, and use of federal grant money received by the agency and include grant applications\, financial budget and expenditure reports\, and related documents.",Retain until completion of publication or report,Public,
268,Attorney General's Office. Prohibition Bureau,Correspondence,1917-1933.,Alphanumerical.,"Correspondence is arranged in six boxes: A\, B-H\, I-O\, P\, R-T\, and U-Z. There is also a box containing record of court cases\, statement of seizure (other than Salt Lake County)\, record of convictions\, and receipts. Series boundaries are confused as this series was all reboxed and mixed with series 61 which is how it is now recorded in Versatile.",,Public,
6847,Attorney General's Office. Appellate Department,Criminal appeals case files,1896-,"Alphabetical by surname, thereunder chronological by year.","These files document criminal appeals in which the Attorney General's Office represents the State of Utah. The Attorney General's office is responsible for representing the state when a district court decision involving a felony charge or any juvenile court adjudication of delinquency is appealed to the State Supreme Court\, Court of Appeals\, or any federal court. These files contain a complete record of the case on appeal.",Permanent. Retain for 26 year(s) after case is closed,Private,
63,Attorney General's Office,Annual reports,1896-,Chronological by date.,"These reports describe the conditions and affairs of the agency. The reports contain information pertaining to court activities\, finances and district attorneys' activities for the preceding year. The reports also contain the opinions issued by the Attorney General's office.",Permanent. Retain for 10 year(s),Public,2.00 cubic feet
6410,Attorney General's Office. Appellate Department,Post conviction/habeas corpus case files,1896-,"Alphabetical by surname, thereunder chronological by year","These files document cases where civil petitions for post-conviction relief and/or writs of habeas corpus have been filed in a state or federal district court by a convicted felon. Such petitions challenge the legality of the petitioner's imprisonment and/or conviction. The Attorney General's Office is responsible for representing the State when a response to a post-conviction/habeas corpus petition is required by the court. These files contain a complete record of the post-conviction or habeas corpus case.,These records contain unique information in rough notes or drafts assembled or created and used to prepare or analyze other documents. The information adds proper understanding to the formulation and execution of policies\, decisions\, actions\, or responsibilities.",Retain for 26 year(s) after case is closed,Public,
64,Attorney General's Office,Case files,1898-,Alphanumerical,"These records document cases handled by the Attorney General's Office beginning early in the agency's history. Examples of the cases range from actions taken on business such as Mountain Fuel\, Utah Gas Service\, Utah Power and Light Company\, San Miguel Power\, American-Hughes Airwest\, American Air\, Western Air\, and Ernest H. Dean.",Permanent. Retain for 10 year(s) after case is closed,Public,
158,Attorney General's Office,Robert B. Hansen's administrative records,1969-1975.,Alphanumerical.,"Includes outgoing correspondence (""gold files"")\, meeting minutes\, financial records\, subject files\, etc. for Asst. Attorney General Robert B. Hansen.",,Public,
133,Attorney General's Office,Civil actions registers,1896-1916.,Alphanumerical.,,,,
129,Attorney General's Office,Polygamy investigation case files,1954-1969.,Alphabetical by group name or individual surname.,"Case files on individuals and religious organizations practicing polygamy. Files contain letters from Attorney General office investigators\, US congressmen\, state\, federal and local agencies\, and occasionally those under investigation; investigative notes on individuals and religious orders believed to be practicing polygamy; copies of birth certificates\, motor vehicle records\, and court papers for individuals. The series also contains similar records plus photographs\, newspaper clippings and court records for those indicted for cohabitation.",,Private,
144,Attorney General's Office,Claims against the state,1955-,Alphanumerical.,"These records document claims filed against the State of Utah by individuals and businesses. The Attorney General's Office is responsible for representing the State of Utah in suits brought before the courts. Information includes pleadings\, affidavits\, and attorney work product.",Retain for 10 year(s),Public,
260,Attorney General's Office,Public domain publications,1960.,Alphanumerical.,,,,
266,Attorney General's Office,Legislature's financial claims,1968-1971.,Alphanumerical.,,,,
288,Attorney General's Office,Liquor Control Commission's administrative records,1975-1976.,Alphanumerical.,These records contain one year's documentation of the Liquor Control Commission's administration.,,Public,
2222,Attorney General's Office,Bryner's administrative records,ca. 1973.,Alphanumerical,,Permanent. Retain for 1 year(s),,
27931,Attorney General's Office,Diligent Enforcement of 1998 Tobacco Settlement records,1994-,chronological by year,"This series contains records used to document entitlement to payment mandated by a November 1998 tobacco settlement which grew out of a multi-state legal effort to recover the costs of caring for smokers who had developed tobacco-related illnesses. According to the Master Settlement Agreement (MSA) tobacco companies annually compensate states that ""diligently enforce"" the laws which grew out of the settlement. Most documents were received from the Miscellaneous Tax Unit\, Utah State Tax Commission (USTC)\, which pertain to the enforcement of the 1998 tobacco settlement for the years 1994-2008. These documents are working files used by the Attorney General's Office in the 2003 Diligent Enforcement Arbitration proceedings. Included are the working files of USTC employees.",Retain for 30 year(s),Protected,
84569,Attorney General's Office,Detainers agreement manual,1967.,chronological,"_____The Detainers Agreement Manual was published as a guide to attorneys\, wardens\, and inmates regarding the disposition of indictments or information filed against prisoners of one state by citizens of another. It outlines the text and procedural instructions of an interstate agreement on detainers\, providing information about the agreement and its application in Utah situations. HOLDINGS: 1967.",Permanent. Retain for 1 year(s),,
9593,Attorney General's Office. Antitrust and Data Privacy Division.,Antitrust case files,1968-,Alphabetical by surname,"These files document investigations by the Attorney General's Office of anti-trust violations to determine whether or not to prosecute violations of Utah anti-trust statutes. Some investigations do not result in litigation. Information includes attorney work product\, investigative reports\, court documents\, research\, and evidence.",Permanent. Retain for 15 year(s) after case is closed,Protected,
6400,Attorney General's Office. Appellate Department,Death penalty case files,1896-,"Alphabetical by surname, thereunder numerical by case number.","These files document automatic appeals to the Supreme Court by defendants convicted of capital offenses. The Attorney General's Office is responsible for representing the State of Utah in these proceedings. Information includes defendant's name\, court case number\, nature of the crime\, facts of the case\, the degree of the crime\, duration of the sentence imposed\, claims of error on appeal\, legal arguments\, and correspondence.",Permanent. Retain for 26 year(s) after case is closed,Protected,
3347,Attorney General's Office,Westlake investigation case evidence,1971-1972.,Alphanumerical,,Permanent. Retain for 1 year(s),,
21110,Attorney General's Office,Polygamy investigation card files,1954-1960.,Alphabetical,"These cards contain blanks for name\, birth date\, place\, address\, father\, mother\, spouse's name\, marriage date and place\, children's names and birth dates. Not all blanks are completed on every card. There seem to be cards for both those under investigation and those neighbors\, doctors\, etc. who were potential informants. Additional brief notes are occasionally typed below.",,Private,
448,Lieutenant Governor,Reports,1950-,Numerical.,"Documents created by the agency\, including pamphlets\, reports\, leaflets\, file manuals\, annual reports\, other published or processed documents\, and the last manuscript report\, if not published\, relating to management projects.",Permanent. Retain until administrative need ends,Public,1 microfilm reel
443,Utah State University,Publications,1960-,Alphanumerical.,"These are pamphlets\, leaflets\, studies\, proposals and similar material printed by or for the school district or any of its departments\, programs or schools\, and made available to the public\, or the last manuscript report if not published.",Permanent. Retain until administrative need ends,Public,1 microfilm reel
425,Merit System Study Commission,Reports,1954-1979.,Chronological.,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",,Public,1 microfilm reel
9930,Kane County (Utah). County Recorder,Mining records,1910-,Chronological by date filed,"Mining records\, which constitute a legal record\, are kept by the county recorder for the purpose of monitoring and registering mining claims and operations. Mining records contain notices of location which provide the name of the claim\, locators\, location\, legal description and the mining district; proofs of labor which record the work performed at each mine annually; deeds which record information affecting the title to the mining property; and oil\, gas and mineral leases.",Permanent. Retain until administrative need ends,Public,21 microfilm reels
9920,Road Commission,Contract administration annual reports,1968-1974.,Chronological,"These annual reports were written by the Engineer for Construction. Exhibits\, charts\, graphs\, maps\, and brief narrative summaries are included in these reports to provide information about contracts. The information included pertains to the number of pre-qualified contractors\, number of pre-qualified contractors submitting at least one bid for construction\, number of contracts awarded by calendar year\, supplemental agreements\, average time required to complete final estimate\, construction engineering costs\, contracts and subcontracts\, contract summary\, statistics\, penalties\, claims pending\, escrow agreements\, field engineering management\, and audits.",,Public,1.00 cubic foot 1 microfilm reel
9922,Road Commission. Department of Highways,"Financing Roads, Streets, and Highways reports",1947-1975.,Chronological by date.,"This report is a summary of receipts and disbursements from the operating fund as they apply to the state\, counties and municipalities. Also included is information pertaining to mileage of all roads and streets in the state by surface type.",,Public,1 microfilm reel
9969,Seismic Safety Council,Administrative records,1977-1981.,None.,"These files were used in administering the Seismic Safety Advisory Council during its four-year existence (1977-1981). Records were filed under the following broad categories: administration; legislation and discussion papers; budgets\, costs\, etc.; council; contracts; and meetings and minutes.",,Public,1 microfilm reel
9921,Road Commission. Department of Highways,Approved motor vehicle lighting equipment reports,1951-1968.,Chronological by date.,These reports contain lists of lighting devices which were approved by the American Association of Motor Vehicle Administrators.,,Public,1.00 cubic foot
10263,Governor's Office of Planning and Budget,Superconducting super collider task force records,1984-1987.,Chronological by date.,"These records were created by or at the request of the governor's Superconducting Super Collider (SSC) Task Force\, which is staffed by the governor's science advisor and the Office of Planning and Budget. They document meetings of the task force\, and studies and draft proposals recommending that the United State Department of Energy select Utah as the site for constructing the super collider. The records include task force meeting agenda\, minutes\, and handouts; draft site proposals for Cedar Mountains and Ripple Valley; site comparisons; progress reports; copies of governor press releases\, news articles\, Department of Energy questions and answers\, and other community relations information; and correspondence.",,Public,7.00 cubic feet
10180,Governor Bangerter,Press secretary's records,1984-1992.,"Alphabetical by topic, thereunder chronological.","Biographies\, correspondence\, cabinet and city council minutes\, daily news summaries\, and media responses\, photographs and audiovisual cassettes created or received by the Press Secretary during Governor Bangerter's two terms of office. Used to provide background material for publicizing the activities and opinions of his administratrion and for preparation of the book: Building a Better Utah: The Bangerter Administration. Includes information on accomplishments of departments\, requests from autograph seekers and school children\, summaries of daily television reports and the Governor's Open Door Meetings.",,Public,2.00 cubic feet 4 microfilm reels
10113,National Guard,Carbon County firearms confiscation correspondence,i 1922-1931.,,"In summer 1922\, labor strikes in the Carbon County coal fields resulted in the declaration of martial law. The National Guard was called out\, and residents were ordered to turn over all firearms to military authorities. With the end of martial law\, U.S. citizens could apply for return of their guns. This correspondence was generated as a result of individuals attempting to reclaim their property from the National Guard. Most letters are from residents requesting gun returns or are internal correspondence of the Guard trying to find those guns. Letters are regularly accompanied by notarized statements of citizenship; receipts; and a description of the firearm\, usually including model and serial number.__In some cases when the gun,could not be located\, a new gun was purchased or one substituted from the unclaimed guns. All these transactions are documented. There are also administrative memoranda and letters separated from the bulk. The memos include copies of the proclamations initiating and ending martial law\, appeals by the Guard to the units to recover citizens' guns in the possession of individual Guard members\, listings of collected arms\, and Attorney General opinions defining use of firearms in destroying predators and regarding the sale of unclaimed guns.__The separated letters were held pending proof of citizenship: a foreign national was required to be actively employed in the destruction of predatory animals or in caring for stock on the range to own a gun.",,Public,1 microfilm reel
10256,Kanab (Utah),Justice court records,1918-1920.,Chronological by date.,,,Public,1 microfilm reel
10190,Garland (Utah),City cemetery interment registers,1893-1961.,Numerical by plot number.,"This series documents burials in the Garland City Cemetery in a ledger format. Ledger columns include the name of the deceased\, age\, date of birth\, place of birth\, date of death\, nearest relative\, and a column labelled other.",,Public,0.20 cubic foot 1 microfilm reel
10398,State Prison,Inmate photographs,1940-1954.,Arranged alphabetically by crime thereunder alphabetically by prisoner's last name.,"This series consists of inmate photographs. Most of the inmates are from the Utah State Prison with few from the Salt Lake Sheriff's Office\, the Box Elder Sheriff's Office and the Ogden City Police. The photographs are separated by crime; therefore\, this possibly is a study of some sort. Most photographs state the type of crime\, the date of incarceration\, date of release\, physical appearance of prisoner\, and place and date of birth.",,Private,1.05 cubic feet
10357,Department of Cultural and Community Engagement,Publications,1970-,Chronological,"Documents created by the agency\, including pamphlets\, reports\, leaflets\, file manuals\, annual reports\, other published or processed documents\, and the last manuscript report\, if not published\, relating to management projects. Electronic versions of publications may be considered a duplicate if identical. If unique\, see Schedule 1 Item 44.",Permanent. Retain for 5 year(s),Public,1 microfilm reel
10340,Sanpete County (Utah). County Recorder,Military discharges,1944-1964.,,"Since 1923\, Utah Code has provided that upon presentation\, the county recorder shall record honorable discharges from the military\, naval or marine service of the United States\, and any orders\, citations\, and decorations of honor relating to a person while the person was in the military\, naval\, or marine service of the United States. County recorders' copies are considered evidence with the same effect as the original (Utah Code\, 17-14-21\, 2000). Military discharge records include extensive personal information\, as well as military service and discharge information. Documents in this series represent discharges for veterans of World War I\, World War II\, and the Korean War.",,Public,2 microfilm reels
10347,National Guard,Annual reports,1896-,Chronological,"This series contains reports of activities from the previous year with information pertaining to agency activities\, staff\, facilities\, projects\, Adjutant General\, military\, National Guard\, recruiting\, public affairs\, museum and historical services\, unit locations\, and organizational charts.",Permanent. Retain until administrative need ends,Public,1.20 cubic feet 2 microfilm reels
10396,State Prison,Inmate identification photographs,ca.1890-1925; 1950-1968.,Numerical by prison number.,"This series contains identification photographs of state prison inmates. The inmates are usually identified by prison number but in some cases where a number is not available\, by name. The series also contains a box of unknown photographs. These photographs do not have a number or name. The dates for photographs in boxes 1-5 are estimated dates\, ca. 1890-1925. The photographs in boxes 5-8 range from 1950-1968. The date is listed on the photograph.",,Public,5.35 cubic feet
10530,Dept. of Health. Office of Strategic Planning and Evaluation,Publications,1990-1993.,Chronological,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",,Public,0.20 cubic foot
10362,American Fork (Utah),Publications,1965-,Chronological by year,"This series contains isolated publications not part of another series\, created by or for the city of American Fork. Holdings include a Master Plan (1965): A proposed master plan for American Fork was presented to the planning commission and city council for adoption in October 1965\, culminating a 17-month effort to guide future development in the city. In addition to the development proposal\, the 20-page report includes sections on background\, analysis\, and projects; summary of problem areas\, and future planning program. There are also charts\, tables\, photographs\, and historic and contemporary maps. The report was compiled by R._Clay Allred & Associates\, Planning Consultants & Landscape Architects\, of Salt Lake City.,Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",Permanent. Retain until administrative need ends,Public,0.20 cubic foot
10808,Department of Financial Institutions,Quarterly bank resource lists and consolidated statements,1968-1982.,chronological,"Information recorded on these quarterly lists include the name of the bank (listed in alphabetical order)\, the bank location (city)\, and the total resources reported as of the reporting date. State and national banks are listed separately. On the back of each list is a consolidated statement showing assets\, liabilities\, total deposits\, and capital for state banks\, national banks\, total for all state and national banks in the state as of the reporting date\, and the previous year's total for all state and national banks in the state. Years for which lists are held by the archives include 1968\, 1969\, 1970\, 1971\, 1972\, 1977\, 1978\, 1979 and 1982.,With these records is a single copy of a statement comparing total assets of 13 savings/building and loan associations as of the close of business on December 31\, 1968. The 13 separate associations are listed alphabetically\, followed by the name of the city in which the association conducts business\, its total assets for the year and the total assets for the previous year. On the other side of the sheet is a report showing the collective condition of the 13 savings/building and loan associations at the close of business on December 31\, 1968. The report lists various assets and liabilities\, broken down by category\, and the totals for all 13 associations. For comparison\, totals for 1967 (14 associations) are listed side by side with the 1968 totals.",,Public,1 microfilm reel
10818,Board of Education. Office of Education. School Finance Section,School district budget bulletins,1964-,Chronological,"This series contain budget estimates for the school districts in Utah. The reports contain information pertaining to fund balances\, revenue\, and expenditures.",Permanent. Retain until administrative need ends,Public,2.00 cubic feet 1 microfilm reel
11272,Capitol Commission,Records,i 1909-1918.,"Alphabetical by name or subject, thereunder chronological.","This series records the Capitol Commission's miscellaneous office decisions including the application process for the commission secretaryship and grounds superintendent\, the original program created by the commission for the architects competition\, a variety of commission financial records\, and petitions and correspondence received by commission members addressing the issue of utilizing Utah labor and building materials. This collection also contains important correspondence to and from the Capitol Commission concerning the various stages of construction and changes made to the original plans and budget from the general contractor. The series includes information on Utah artists and craftsmen\, architects\, city and state officials\, and significant information about construction techniques\, planning\, and labor costs from the period.",,Public,0.20 cubic foot 1 microfilm reel
11271,Capitol Commission,Bids,i 1909-1917.,"Alphabetical by subject, thereunder chronological.","To pursue the legislative mandate to ""erect a suitable building"" to serve as the Utah state capitol\, the Capitol Commission issued a call for construction bids to contractors and artisans. This series contains the bids submitted to the commission by those seeking employment. The collection includes bids for furnishings\, heating and ventilating systems\, elevators\, vaults\, cuspidors\, lighting\, and numerous others. The series also documents inquiries from contractors to the Capitol Commission regarding the bidding process\, contracts\, operational budgets\, and contract decisions. The bids include information on Utah craftsmen\, architects\, and contractors\, and significant information about construction techniques\, planning\, bidding processes\, and labor and material costs from the period.",,Public,1.00 cubic foot 1 microfilm reel
11681,Governor Matheson,Year of the child scrapbook,1978-1979.,Chronological by date.,"This series is a scrapbook of documents relating to the celebration of the International Year of the Child (1979) in Utah. It is likely that this scrapbook was created and preserved by Norma Matheson\, who served on Utah's International Year of the Child Advisory Committee. The year 1979 was designated by the United Nations General Assembly to be the ""International Year of the Child\,"" a year in which to protect children's rights and to aid children and their communities in the fulfillment of children's needs. Governor Matheson signed a late 1978 declaration which affirmed the ideals of the International Year of the Child and stated that the Utah State Board of Education would work together with the Governor's Office to lead the celebration in Utah. Documents in the scrapbook include Advisory Committee minutes\, posters and promotional materials\, Governor Matheson's declaration\, programs of activities\, brochures\, newsletters\, and newspaper clippings.",,Public,0.50 cubic foot 1 microfilm reel
11682,Division of Health,"Rules, regulations, and standards",1925-1979.,Chronological.,"This series contains manuals that detail the rules and regulations governing the operation of the Health Department. The manuals deal specifically with the Department's various functions\, including disease prevention\, environmental health\, local health services\, sanitation\, and medical care services. The 1979 Utah Plumbing Code is included as well.",,Public,0.35 cubic foot 2 microfilm reels
11586,Centerfield (Utah),Financial records,1909-1990.,Generally chronological by transaction date.,"This report is a daily record of cash balances\, receipts\, and disbursements. This is a book from 1909 to 1920 and contains information on cash accounts\, poll tax\, business licenses\, dog licenses\, cemetery lots accounts\, pound keepers accounts\, fines\, water rents\, frontage tax on water\, connection fee\, and reopening accounts.",,Public,0.85 cubic foot 1 microfilm reel
11927,Governor's Office of Planning and Budget,MX technical issues briefing transcript,1980.,None.,"Records in these subject files include correspondence\, memoranda\, Air Force information\, defense nuclear agency documents\, governor's MX speeches\, congressional delegation information\, governor's freedom of information letters\, environmental health letters\, etc.",,Public,0.20 cubic foot 1 microfilm reel
11945,Utah Board of Higher Education,Publications,1957-,Chronological,"This series contains publications prepared by the Coordinating Council of Higher Education followed by the current Board of Regents. The publications contain information pertaining to degree program proposals\, histories\, class size\, teaching loads\, salary costs\, job descriptions\, occupational and cultural needs\, facilities\, personnel analysis\, planning\, legal issues\, and recommendations. Consists mostly of isolated publications not in other series.,Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",Permanent. Retain until administrative need ends,Public,3.00 cubic feet 1 microfilm reel
11926,School and Institutional Trust Lands Administration,Colorado river basin transcripts,1928-1931.,Chronological by date.,"These records are transcripts of testimony in a dispute between the federal government and the state of Utah before the Supreme Court over the navigability (and thereby deed ownership and the possibility of federal oil leases) of the Grand\, Green\, San Juan\, and Colorado rivers. Records also include various briefs and a copy of a newspaper article announcing the court's judgment in favor of the state.",,Public,1.00 cubic foot
11977,Governor (2021- : Cox),Lucybeth Rampton's portrait,ca. 1965.,None.,"This series contains a framed photographic portrait of Lucybeth Rampton\, wife of Governor Calvin Rampton (term: 1965-1977). The photograph is undated and was taken by Jay Lynn.",,Public,1.00 cubic foot
12117,Division of Health,Annual reports,1899-1973.,Chronological.,This series contains reports of Health Department activities from the previous year.,,Public,2 microfilm reels
12313,Dept. of Systems Planning,Annual reports,1970-1978.,Chronological.,"This series contains reports of Department of Systems Planning activities from the previous year with information pertaining to agency activities\, agency staff\, data processing\, systems planning\, computing\, legislation\, and fiscal and financial operations.",,Public,1 microfilm reel
12309,Daggett County Water and Sewer District (Utah),Comprehensive water and sewer plan,1970.,Chronological.,"The Comprehensive Water and Sewer Plan (dated November 1970) is a preliminary report evaluating the county's current and future water and sewer system needs. Commissioned by Daggett County\, it serves as a two-decade analysis of present and projected economic\, social\, and physical situations in relation to probable future needs and development. Particular emphasis is given to Manila and Dutch John townships because of their significance in the county's growth pattern. The report concludes with recommendations and outlines for enhanced system development.",,Public,0.20 cubic foot
12072,Fillmore (Utah),Council minutes,1852-,Chronological by meeting date.,"These are the official record of the proceedings of regularly scheduled\, special and emergency council meetings. Includes date\, time\, and place of meeting\, name of members in attendance and those absent\, a record of subjects discussed\, statements of intent\, and a record of action taken.",Permanent. Retain until administrative need ends,Public,
11994,Department of Health and Human Services. Division of Services for People with Disabilities,Publications,1970-,Chronological,"Documents created by the agency\, including pamphlets\, reports\, leaflets\, file manuals\, newsletters\, annual reports\, other published or processed documents\, and the last manuscript report\, if not published\, relating to management projects.",Permanent. Retain for 6 month(s),Public,0.70 cubic foot
12412,Governor Bangerter,Chief of Staff correspondence,1985-1992.,"Alphabetical by topic, thereunder chronologically. Undated material appears first.","This series documents the activities of Governor Bangerter's chiefs of staff and their deputies\, the principal agents in setting policy for the administration\, coordinating the functions of the executive branch\, and monitoring the performance of state agencies. The series contains correspondence\, notes\, reports\, and background files. Governor Bangerter had five chiefs of staff during his administration who served sequentially: Jon Memmott (1984-1987)\, Reed Seerle (1987-1988)\, H.E. ""Bud"" Scruggs (1988-1991)\, Stephen F. Meecham (1991-1992) and Carol Nixon (1992). There were usually two deputy chiefs of staff at one time including: Dixie Minson\, Douglas Bischoff\, Diane Wilkins\, Enid Greene\, Carol Nixon\, and Deborah Turner. The records cover a range of topics which show the interaction between the administration\, state agencies\, the federal government\, and the public. Broad topics include fiscal concerns\, including the thrift collapse and Navajo Trust fund; economic development; regulatory,issues\, including water rights; transportation; social issues\, including abortion and public prayer; personnel and agency matters; and professional and political participation.",,Public,12.00 cubic feet 22 microfilm reels
12420,Governor Bangerter,Executive assistant's records,1987-1988.,Alphabetical by topic.,"Memoranda\, background reports\, minutes\, and testimony at federal hearings from Barclay Gardner while executive assistant to the governor from 1987-1988. They reflect the background for policy and program development in three primary areas: resource development\, job training\, and state personnel and facilities.",,Public,2 microfilm reels
12413,Governor Bangerter,Correspondence,1984-1992.,"Chronological by year. Thereunder by incoming and outgoing correspondence, then by month and day. Undated correspondence appears at the beginning of month.","Correspondence of Governor Bangerter and his personal staff\, with state agencies\, federal officials\, governors\, the public and friends and family\, regarding those activities that the governor handled directly. Includes: thank you notes\, congratulatory letters for achievements or occasions\, letters of condolence\, welcome letters to groups meeting in Utah\, letters from job and appointment seekers\, and letters of reference. Relates to pending state and federal legislation\, agency budget requests\, and economic development\, with concerns over specific state agencies\, particularly the Public Service Commission\, State Training School\, Department of Corrections\, and Job Corps. Other significant issues are the governor's involvement in the Republican party and gubernatorial associations\, the Singer-Swapp standoff in Marion\, Utah; the National Guard and the Persian Gulf: the Olympics in Utah and the execution of convicted,murderer\, William Andrews.",,Public,3.00 cubic feet 8 microfilm reels
12415,Governor Bangerter,Significant issues correspondence,1985-1993.,Alphabetical by topic.,"Letters to the Governor on issues which generated large quantities of mail from constituents wishing to register their opinions or lobby for a particular action on his part. Generally response was a form letter if any. Includes: funding issues\, construction for dance building at the University of Utah\, threatened cut-backs in funding to aging services and senior centers\, threatened tax increases particularly to fund education\, allotment of funds to dislocated Geneva steel workers\, arts education funding\, and the social issues of abortion legislation\, hazardous waste disposal\, and public prayer. The Great Salt Lake flooding and subsequent West Desert Pumping Project received numerous suggestions for remedies and public comment\, for which an attempt was made to respond individually.",Permanent. Retain for 5 year(s) after separation,Public,5 microfilm reels
12414,Governor Bangerter,Thank you letters,1984-1992.,Chronological.,"Thank you notes and routine congratulatory letters received and sent by Governor Bangerter's office to cultivate and preserve goodwill between the Governor and his constituents\, which did not require a reply and were separated from other correspondence. Incoming letters written by state agencies\, business and political leaders\, school children\,and the general public. Letters express appreciation for time spent\, support\, gifts and election congratulatory letters.",,Public,1.00 cubic foot 2 microfilm reels
12411,Governor Bangerter,Opinion ballots,1989-1992.,Chronological by year and month.,"This series contains questionnaires created by the Texas company: Write Your Congressman-Utah Chapter\, which were mailed to individuals within the sate of Utah from Texas\, to be completed and sent to the Governor's office. They serve as a guage of current public opinion on issues of the day. They were not tabulated by the office.",,Public,3 microfilm reels
12410,Governor Bangerter,Education records,1987-1992.,Alphabetical by topic.,"Materials correspondence\, minutes\, award applications\, proposed legislation\, and background materials collected primarily by Governor Bangerter's education policy advisor\, Colleen Colton which reflect office's projects and policies surrounding public education. Half of the materials are public school applications for the Governor's Awards for Excellence program. Other programs documented here are distance learning\, National Governors' Association education initiatives\, and Utah 2000. Various issues are also represented: class size\, concurrent enrollment\, Indian education\, testing\, and school fee waivers. The Governor set up several committees to deal with education and related issues and some Committees represented here include the,Governor's Conference on Families and the committee to acquire the Union Pacific depot for a fine arts museum. The most significant committee is the Teachers Advisory Committee formed to brief the Governor on educational needs. Dr. Colton chaired the committee and kept copies of the agenda and minutes of the meetings plus correspondence and background materials on topics discussed. GAPS IN THE SERIES: Applications from two of the award winning schools\, Pleasant Grove Junior High School and Rees Elementary School\, were missing at time of processing.",,Public,2 microfilm reels
13087,Piute County (Utah). County Clerk,Bounty certificates,1909-1970.,none,"These books document the payment of county and state bounties for the killing of various predators. To receive payment hunters completed appropriate forms and filed them with the county clerk. The clerk then issued ""a certification under the seal of his office stating the number and kind of skins involved and stating the sum person entitled"" (UCA 4-6-8 (1953)). The county clerk was also required to ""keep a record in a bounty book of all county certificates issued by him"" (UCA 4-6-11 (1953)). In 1975\, the law was repealed and the responsibility was given to the Commissioner of Agriculture. OBSOLETE RECORD",,Public,2 microfilm reels
13095,Duchesne County (Utah). County Clerk,Correspondence,1907-,none,Records include letters to the Duchesne County Attorney and Board of County Commissioners and letters from the Duchesne County Commissioners.,Permanent. Retain until administrative need ends,Public,3 microfilm reels
12851,Board of Education. Office of Education. Projects Assistance Services,Publications,1989-2017.,None,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",Permanent. Retain until administrative need ends,Public,1 microfilm reel
13118,Eureka (Utah),Justice Court criminal dockets,1898-1942.,Generally chronological by date of complaint filing.,"These justice dockets document misdemeanor criminal cases and heard by the justice of the peace. The dockets are books of pre-printed forms that provide space to records such information about each case as the name of the justice hearing the case\, names of the plaintiff and defendant\, a description of the complaint\, date heard\, a summary of the case\, along with the decision and any penalty imposed\, and the signature of the justice of peace.",,Public,9 microfilm reels
13054,Iron County (Utah). County Recorder,Record books,1924-,none,Includes optometry and dentistry certificates from 1910-1914.,Permanent. Retain until administrative need ends,Public,2 microfilm reels
13841,District Court (First District : Cache County),Criminal case files,1896-,Numerical by case number.,"Case files are made up of the various documents filed with the First District Court in Cache County pertaining to each specific case. The records usually contain information such as the case number\, and the names of the defendants\, counsel\, jurors\, and witnesses. The case file may include complaints\, indictments\, subpoenas\, verdicts\, warrants of arrest\, execution or confinement\, warrant returns\, affidavits\, orders\, judgments\, appeal notices. Files rarely include transcripts of testimony. First\, second\, and third degree felony cases are the predominant case file type within this series (a major crime for which the maximum imprisonment is more than one year in a state correctional institution). This would include first degree offenses such as murder\, rape\, aggravated kidnapping\, aggravated burglary and robbery\, arson\, and possession with intent to distribute drugs. Second degree offenses include: manslaughter\, robbery\, residential burglary\, kidnapping\, perjury\, forgery\, theft of,property valued over $1\,000.00\, forcible sexual abuse\, and intentional child abuse. Third degree felonies include: burglary of non-dwellings\, theft\, aggravated assault\, forgery\, unlawful sexual intercourse\, joyriding\, possession with intent to distribute marijuana or cocaine\, and false or forged prescriptions. This series also contains misdemeanor cases which are punishable by a county jail term of up to one year and/or a fine. Misdemeanors include: negligent homicide\, driving under the influence\, theft\, assault on a police officer\, criminal mischief\, resisting arrest\, reckless driving\, possession of marijuana\, shoplifting\, trespassing\, and possession of a concealed weapon. Juvenile cases tried prior to 1907 can also be found in this series. In 1907\, a separate statewide juvenile court was established allowing juvenile court jurisdiction in all matters involving children 18 years of age and younger\, including parents and guardians of juvenile delinquents. Missing cases should not,be found in appellate court records since the Supreme Court is required by law [Rule 76 (d)] to remit their decision to the District Court ""together with such papers transmitted to the Supreme Court on appeal."" Furthermore\, Rule 75 (n) states that after the appeal has been disposed of\, any original papers should be returned to the custody of the district court. Cases which are appealed to the District Court from lower courts will be found in this series.",Retain permanently,Public,53 microfilm reels
13844,Governor Young,Letterbook,1853-1857.,"Chronological by day, month, and year","This letterbook consists of 713 pages of outgoing correspondence covering the years 1853-1858. These letters were written by Brigham Young in his capacity as Utah's first territorial governor and as superintendent of Indian Affairs. The bulk of the correspondence relates to Indian Affairs--e.g. property and trade negotiations\, reports of attacks\, and the licensure and bonding of individuals to act as Indian agents. Communications to sundry federal offices\, including the Bureau of Indian Affairs\, the Treasury Department\, and the War Department\, are common too. Letters to governors of other states and territories\, authorizations to the territory's public servants\, and pardons of convicted individuals appear as well.",,Public,1 microfilm reel
13697,Governor Matheson,Administrative records,1976-1984.,"Alphabetical by subject, thereunder chronological.","This series contains correspondence\, reports\, transition records and other assorted documents detailing the work of the Matheson administration from his inauguration in 1977 to his leaving office in January 1985. Also present in this series are letters of recommendation and political endorsements signed by the Governor throughout his terms of service. The series demonstrates the continuation of policies between the incoming Matheson administration and the departing Rampton administration\, as well as the development of strategy unique to the Matheson regime. The documents provide a small glimpse into the high demand placed on the Governor and his staff in a number of different matters. Areas of considerable attention in this series include documentation of trips made by the Governor and his staff (including an energy conference attended by Matheson in Alberta\, Canada)\, court cases involving the state of Utah in which the Governor acted as representative for the state\, the renovation of,the Kearns mansion into the official Governor's mansion\, Matheson's controversial favorable stance on the Freedom of Information Act which drew considerable criticism from\, among others\, U.S. Senator Orrin Hatch\, and the Governor's role in presiding over the liquor control commission hearing of 1978.",,Public,3.00 cubic feet 4 microfilm reels
13698,Governor Bangerter,Press releases,1984-1992.,Chronological. In a few cases material is not filed in chronological order; this occurred when the Governor's office placed related material together.,"This series contains press releases given to media sources to publicize the governor's activities and opinions\, and the documentation to produce them\, including letters of condolence\, official decrees\, and departmental reports. Also includes state official's letters of resignation and the governor's responses. Relates to appointment of judges and officials\, announcements of new businesses in Utah\, legislative announcements and official decrees designating for example\, Jim McMahon Day and Child Abuse Awareness Week\, and a copy of letter sent to Addam Swapp and Vicki Singer\, principals in the standoff and shootout at Marion\, Utah and their responses to him.",,Public,1.35 cubic feet 4 microfilm reels
13839,District Court (First District : Cache County),Probated wills,"1913, 1915, 1938, 1939-",Numerical by estate number.,"Probated copies of the last will and testament (including any codicil) of Cache County testators submitted to the First District Court for probate make up this series. The structure of individual wills may vary greatly\, from a simple manuscript with a single substantive provision to a complex document with multiple sections which cover a variety of topics concerning the estate. Basic information includes the testator's name\, county of residence\, and in some cases occupation or trade\, plus directions\, requests\, and bequests. Bequests to heirs may cite relationship to the deceased and include specific items or properties bequeathed. The name of the person(s) appointed executor(s) is usually cited. A certificate of proof of will was,included until September 1942. Collectively the series is composed of loose papers from individual cases (both holographic and typewritten); it is not a compilation of documents from multiple matters transcribed in record books.",Retain permanently,Public,5 microfilm reels
13688,Salt Lake City (Utah). City Court,Civil case registers of action plaintiffs index,1902-1968.,"Chronological, thereunder alphabetical.","Plaintiffs indexes provide name access to the REGISTERS OF ACTION created by the City Court. Handwritten entries were recorded in columns in separately numbered volumes\, with separate columns for date of action\, plaintiff\, defendant\, and case number.",,Public,10 microfilm reels
13687,Salt Lake City (Utah). City Court,Civil case registers of action defendants index,1902-1968.,"Chronological, thereunder alphabetical","Defendants indexes provide name access to the REGISTERS OF ACTION created by the City Court. Handwritten entries were recorded in columns in separately numbered volumes\, with separate columns for date\, defendant\, plaintiff\, and case number.",,Public,9 microfilm reels
13850,Governor (2021- : Cox),Public education reports,1940.,None.,"The reports contained in this series discuss the status of public education in Utah and give recommendations for improving it. This series contains three reports on public education in Utah. Two of the reports are titled: ""Public Education in Utah\, A Report of the Fact Finding Body."" Both contain the report of the Fact Finding Committee appointed by the Governor although\, the second booklet contains further reports\, i.e.\, ""Report to the Committee on the American Council on Education\,"" and ""Vocational Education in Utah."" A survey report on public higher education in Utah is also contained in this series. This report was written by the American Council on Education in Utah. These reports include the status of public education in Utah and recommendations for improving it.",,Public,0.35 cubic foot 1 microfilm reel
14074,Salt Lake City School District (Utah),Longfellow School Registers,1905-1930.,"Generally chronological by school year, thereunder by teacher and grade in no regular order.","This information includes each student's name\, date of birth\, parents or guardians; date student entered and exited the school and the number of days in attendance. (GRS-1499)",,Private,0.50 cubic foot 5 microfilm reels
14086,Division of Health,Radiation studies,1944-1978.,Chronological.,"Misc. correspondence\, reports\, data surveys\, etc. regarding radiation in Utah and the West.",,Public,114 microfilm reels
14019,Kane County (Utah). County Recorder,Military discharges,1945-1994.,Chronological by date recorded.,"Since 1923\, Utah Code has provided that upon presentation\, the county recorder shall record honorable discharges from the military\, naval or marine service of the United States\, and any orders\, citations\, and decorations of honor relating to a person while in the military service of the United States (Utah Code\, 17-21-14\, 2000). Military discharges contain a wide range of personal information\, as well as military service and discharge information. Documents in this series represent discharges from World War I to the Vietnam War.",,Public,1 microfilm reel
14066,Salt Lake City School District (Utah),Grant School Registers,1917-1919; 1930-1933.,"Generally chronological by school year, thereunder by teacher and grade.","This information includes each student's name\, date of birth\, parents or guardians; date student entered and exited the school and the number of days in attendance.",,Private,4 microfilm reels
14064,Salt Lake City School District (Utah),Hamilton School Registers,1899-1933.,"Generally chronological by school year, thereunder by teacher and grade.","This information includes each student's name\, date of birth\, parents or guardians; date student entered and exited the school and the number of days in attendance.",,Private,22 microfilm reels
14096,Division of Health,Milk study records,1956-1973.,numerical,"This series contains correspondence\, analyses\, memos\, milk analysis at Utah dairies\, reports from the U.S. Department of Health\, Education and Welfare\, milk sampling reports\,etc. The sampling is looking for radioactive isotopes in the milk.",,Public,11 microfilm reels
14093,Department of Health and Human Services. Community Health and Well-Being. Division of Population Health. Office of Communicable Diseases.,CHESS study reports,1960-1980.,none,"Community Health and Environmental Surveillance Systems (CHESS) records. Includes family data sheets\, medical care surveys\, etc. Includes study on Accute respiratory disease.",,Public,4 microfilm reels
14091,Bureau of Environmental Health,Pesticide study reports,1951-1975.,chronological,"Under the Department of Health\, the Division of Environmental Health and Statistical Analysis these computer outputs contain pesticide reports and statistical data.",,Public,5 microfilm reels
14250,Governor Rampton,State agency correspondence,1960-1976.,Chronological by year.,"This series contains correspondence created by various state agencies\, as well as related correspondence created by Governor Rampton and the citizens of Utah\, all of which was generated in efforts to develop and delegate appropriate state policies. This series holds correspondence\, reports\, a small number of photographs\, and other related items. The papers reflect the activity of the state agencies and the nature of the interaction between these agencies and the Governor 's office. Correspondence may be found on topics including atomic energy and emergency services\, alcoholism and drugs\, higher education in a time of campus unrest\, civil rights and equal employment opportunity\, environmental health\, natural resources\, transportation and development of a tourist-friendly state\, the celebration of America's bicentennial\, Utahns who died in the Vietnam War\, and the reorganization of the executive branch of the state government through the recommendations of the Little Hoover Commission .",,Public,55.35 cubic feet 118 microfilm reels
14207,Governor Blood,State agency correspondence,1933-1940.,Two or three year increments thereunder alphabetical by agency name. The agencies are further broken chronologically and alphabetically by subject.,"This series contains correspondence created by the different state agencies. These holdings give insight into the happenings of Utah State government agencies during this time. The series holds correspondence\, reports\, financial statements and other related items. The papers exhibit the workings of the government\, e.g.\, public welfare during the Depression\, delinquent taxes\,how the different agencies dealt with each other and the needs of Utah's citizens. The correspondence for each agency holds letters from citizens\, the governor\, and members of the particular agency. Information on welfare relief\, unemployment\, state schools\, agriculture\, legislative activity\, and many more topics of interest are present within this series.",,Public,15.00 cubic feet 28 microfilm reels
14266,Utah State Tax Commission. Property Tax Division,Occupation tax and net proceeds returns,1938-,Chronological by date.,"Occupation tax returns and net proceeds returns submitted by metalliferous mining companies (1938-)\, and oil and gas companies (1956-) to the Tax Commission as the basis for assessment of taxes. Both types of returns identify the mine or well owner and mines or wells involved. The occupation tax is based on the gross value of production. Net proceeds taxes are based on the value of mineral deposits\, determined by calculating sales less business deductions over one or more years. The necessary information on production and sales and calculations are part of the respective returns. The 1980 and 1984 occupation tax statements for both oil and gas and mines are missing. Starting in 1985 the individual volumes are labeled ""Statements of Net Proceeds & 609 Variations.""",Permanent. Retain for 10 year(s),Protected,10 microfilm reels
14249,Attorney General's Office,Publications,1919-,Chronological.,"This series contains documents created by the agency\, including pamphlets\, reports\, leaflets\, file manuals\, and other published or processed documents. These records include information on administration\, legal matters\, fiscal and financial operations\, law\, inheritance\, agreements\, courts\, litigation\, and all other activities of the Attorney General's Office. This series consists primarily of isolated publications not part of a more specific series.",Permanent. Retain for 1 year(s),Public,1.00 cubic foot
15888,Provo (Utah). City Council,Resolutions,1949-,Chronological by date of adoption.,"These are formal statements of a decision\, or expression of opinion put before or adopted by the city council. They may perform the same function as an ordinance. Resolutions may include the following: establishing water and sewer rates\, charges for garbage collection and fees charged for municipal services\, establishing policies and guidelines\, and regulating the use and operation of municipal property (UCA 10-3-717).",Retain permanently,Public,9.85 cubic feet
15846,Sanpete County (Utah). Clerk of the County Court,Articles of incorporation alphabetical index,1871-1875; 1886-1963.,Alphabetical,"This is an alphabetical index of companies incorporated to do business in Sanpete County and was created by the County Clerk to facilitate access to the Articles of Incorporation Record Books and Incorporation Case Files. The series provides record book\, page number\, type of document\, name of incorporation\, and case file number.",Retain permanently,Public,1 microfilm reel
16432,Washington County (Utah). County Recorder,Abstracts (sectional land),1874-,"Geographical: range 10-20, thereunder township 37-43, and thereunder section 1-36.","County recorders are required by Utah law to keep abstract records which show by tract\, every conveyance\, encumbrance or other recorded document pertaining to land within the county (Utah Code\, Annotated\, 1953\, 17-21-6). Abstract Books B-B 4 and Abstracts: Sectional Land Range 10-20 provide a chronological history of ownership and encumbrances for all land in Washington County which lies outside of community surveys. Abstract entries indicate the type of document\, note the dates it was created and filed\, and name a grantee and grantor. They include a legal description of the property and indicate its location within the section. Abstract entries report where a transaction was acknowledged\, name the acknowledging officer\, tell when the entry was made in abstract\, and indicate the book and page number where deeds or other documents were recorded.,These records contain the history of property ownership by providing ""a true chain of title to each tract or parcel and the encumbrances thereon as shown by the records of the office"" by geographical location (UCA 17-21-6(3)(2011)). They contain ""every instrument recorded\, the date and kid of instrument\, time of recording\, and the book and page and entry number"" (UCA 17-21-6(l)(f) (2011).",Retain permanently,Public,10 microfilm reels
16388,Board of Pardons,Biennial reports,1896-1956.,Chronological,"This series contains reports of Board of Pardons activities from the previous two years with information pertaining to agency activities\, agency staff\, parole\, sentences\, crime\, the justice system\, legislation\, and fiscal and financial operations.",,Public,0.20 cubic foot 1 microfilm reel
16574,Utah State Tax Commission. Property Tax Division,Assessment sales ratio studies,1970-,Chronological,These studies are used to evaluate the appraisal performance of taxable real property. They are used to publish the relationship between the assessed and market values of property to determine assessment sales ratios for each type of taxable real property within taxing districts.,Permanent. Retain for 10 year(s),Public,1.00 cubic foot
15859,Provo (Utah). Mayor,Annual reports,1936-,Chronological by calendar or fiscal year.,"""Annual Report of City Affairs"" is the report on program activities and accomplishments for the previous year in the city of Provo. Includes statistics\, narrative reports\, graphs\, and diagrams. Publication was produced under the commission government.",Retain permanently,Public,1.35 cubic feet
16381,Mount Carmel School District (Utah),Record book,1871-1907.,Chronological by entry date.,"This record book contains meeting minutes\, lists of students including birthdates and age\, financial records\, orders\, lists of library books purchased\, and a chronology of events in the school district.",,Public,0.20 cubic foot 1 microfilm reel
16841,Department of Environmental Quality. Division of Radiation Control,Administrative records,2015.,Alphanumerical by subject.,"These records\, primarily correspondence\, are accumulated in the bureau's daily activities of function and administration\, and activities of the office. These files include correspondence between the bureau and the federal government\, other state governments\, other Utah state agencies\, local health agencies\, industry\, and the general public; copies of publications and brochures\, reports\, and proposed legislation and guidelines submitted for review to the bureau by the federal government\, staff training\, safety issues\, nuclear testing\, soil and water testing\, policy\, environmental concerns\, inter-governmental cooperation\, radiation detection\, radiation protection\, and nuclear regulation.",,Public,13.20 cubic feet
17149,District Court (Third District),Correspondence,1878-1889.,Chronological,This series contains correspondence to and from the court.,,Public,0.20 cubic foot
17152,Lieutenant Governor,Agency seal files,1896-1983.,Chronological by year.,"This series contains copies of officials seals of state agencies in accordance with a law passed by the State Legislature requiring all state and local government agencies to supply the Secretary of State with their seals. Papers include state seals and the official signatures of governors\, secretaries of state\, etc. from other states\, 1930s-1960s; seals/letters of notification from three foreign consuls (Mexico\, Sweden\, Finland)\, 1920s; a few Utah departmental seals (e.g. Agriculture\, Tax\, Wildlife Resources\, etc.) for scattered years in the 1930s\, 1960s\, 1970s\, 1980s; a Salt Lake County Clerk's seal\, 1896; and Uintah County seals 1896.",,Public,0.20 cubic foot
16985,Governor's Office of Planning and Budget,Resource development coordinating council review files,1977-,Numerical by file number.,"These records contain documentation of task force findings concerning science and energy\, energy conservation\, and development. The information is used for mapping the development of Utah's energy resources.",Permanent. Retain for 7 year(s),Public,1 microfilm reel
16925,Department of Health and Human Services. Community Health and Well-Being. Division of Population Health.,Lists of approved or certified laboratories,1963-,"Chronological by year, thereunder alphabetical by laboratory type","Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",Permanent. Retain for 3 year(s),Public,1.00 cubic foot
16914,Department of Health and Human Services. Community Health and Well-Being. Division of Population Health.,Director's correspondence,1970-,Alphabetical by subject,"This is the correspondence generated by the division director. This record includes incoming and outgoing correspondence between the division and the other Health divisions\, federal agencies\, local governments\, and members of the public.",Permanent. Retain for 3 year(s),Public,1 microfilm reel
17461,Bingham Canyon (Utah),City Attorney records,1954-1971.,"The series is arranged alphabetically by subject (i.e., complaints, correspondence, and reference notes).","This series appears to comprise the surviving portion of a City Attorney's Correspondence and Subject Files series. It includes complaints for violations of city ordinances (1954-1959)\, correspondence (1960-1971)\, and reference notes (undated). The series was created in order to document the activities of the Bingham Canyon City Attorney and to support the performance of his duties. The complaints show the names of the defendant and complainant\, court in which filed\, alleged crime (including ordinmance citation)\, and date of complaint. Correspondence in this series is primarily concerned with the gradual takeover of the land in Bingham Canyon by Kennecott Copper Corporation and related litigation. Reference notes include information gathered by the City Attorney on various points of the law\, including notes which were likely collected by one of the city attornies for private practice.",,Public,1 microfilm reel
17462,District Court (Fourth District),Criminal registers of actions,1889-1895.,"Numerical by case number, thereunder chronological.","This series documents the individual criminal cases tried by the Fourth District Court. Actions taken in each case are recorded on separate documents and then filed together to become the case file. As these documents enter the case file they are recorded in the Criminal Registers of Actions. Criminal cases\, and their registers\, were separated from civil cases in 1889. The actions recorded are for cases in the Fourth Judicial District as well as its predecessor\, the Northern Division of the First Judicial District. The Fourth District Court was created in 1892 from the Northern Division of the First District Court. The far-flung First District Court was divided into two geographic divisions from 1880-1892; the Northern Division included Box Elder\, Cache\, Morgan\, Rich\, and Weber counties. Proceedings from throughout the several counties that made up the northern division typically were heard in Ogden\, Weber County. Registers function as a chronological list of the actions taken in each,criminal cases. A register of actions can contain the following: attorney for plaintiff and defendant\, name of the judge presiding over the case\, petitions\, complaint\, summons\, answers to summons\, orders from the court\, assignment of judges\, exhibits\, judgment\, findings and conclusions\, costs\, decrees\, requests by the attorneys for instructions to the jury\, verdict\, motions for cross complaints or new trials\, amendments to previous answers\, and disclaimers.",,Public,1 microfilm reel
17494,Cedar County (Utah). County Recorder,Deeds,i 1857-1862.,Chronological by date recorded,"These volumes record the sale or transfer of property\, including consecration deeds with an individual giving all property to Brigham Young\, Trustee for the Church of Jesus Christ of Latter-day Saints\, in consideration of the good will the donor has toward the LDS church. Entries note the property description\, names of the persons selling and buying\, the amount\, signatures of the parties and officials\, and recording date. By law\, conveyances were not validated until entered by the county recorder. Two brands from 1859 are registered as well following the deeds in the second volume.,These volumes contain verbatim copies of deeds recorded by the county recorder. They contain the book and page number\, address of grantee\, legal description of property. Some counties separate deeds\, while others compile them as part of the ""Official records.""",,Public,2 microfilm reels
17493,Cedar County (Utah). Probate Court,Minutes,i 1859-1862.,Chronological by date of meeting.,"Minutes record the actions of the county probate court in civil\, criminal\, and probate matters. The series includes procedures for the court\, financial claims presented for court business\, and juror lists. Proceedings covered include probate cases for estates and guardianship; civil cases such as debt collection and divorce; chancery cases such as foreclosures and attachments; and criminal cases such as horse theft. Grand jury indictments are discussed. The probate judge solemnized some marriages which are recorded in the minutes. Occasional grants of herd grounds and timber rights\, more commonly present in the COUNTY COURT MINUTES\, are also recorded.",,Public,0.20 cubic foot 2 microfilm reels
17459,Bingham Canyon (Utah),Justice of the Peace cash books,1906-1910.,Chronological by date of payment of fine or forfeiture.,"This series contains a record of forfeitures or fines paid in the Justice of the Peace court in Bingham Canyon. The series was created in order to support the creation of the Justice of the Peace reports presented to the Bingham Canyon Town Council and to maintain a record of receipts from these sources. Entries show the name of the defendant\, amounts paid\, dates paid\, and charge for which fined. Periodically\, approximately at two week intervals\, the amounts are totaled and followed with a certifying statement and the signature of the Justice of the Peace.",,Public,1 microfilm reel
17460,Bingham Canyon (Utah),Justice of the Peace criminal minute books,1910-1915.,Chronological by date of proceedings.,"This volume is a record of the criminal proceedings before the Bingham Canyon Justice of the Peace. It was maintained in order to establish a record of the actions of the Justice of the Peace Court. Each entry consists of a case number\, defendant name\, and a description of the proceedings (e.g.\, continuance\, dismissal\, verdict\, fine assessed\, etc.). The entry may include additional information\, such as the names of attorneys.",,Public,1 microfilm reel
17587,Governor Rampton,Speeches,1964-1976.,Chronological by date.,"This series contains drafts\, final copies\, and notes and other preparatory materials for speeches made by Rampton as governor-elect and governor from 1964 to 1976. Governor Rampton gave speeches that expressed his policy on a certain matter\, his recommendations to the Legislature\, his assessment of the ""state of the state""\, or that were used to promote Utah to outside industrial and business interests.",,Public,3.00 cubic feet 6 microfilm reels
17586,Governor Rampton,Legislative bill files,1963-1976.,Chronological by year.,"This series contains copies of House and Senate bills and resolutions as well as drafts\, notes\, and related correspondence from Governor Rampton's office. The Governor received copies of legislative bills in order to determine what his action on a bill would be. He also relayed copies of many of the bills to the Attorney General for an opinion on the constitutionality of the bill. Most of the correspondence is generated by the legislature\, state agencies\, the Attorney General's office\, and the Governor's office; some constituent correspondence regarding certain bills is included in this series.",,Public,7.20 cubic feet 12 microfilm reels
17579,Sanpete County (Utah). Clerk of the County Court,Articles of incorporation record books,1871-1875; 1886-1963.,Chronological,"This series contains copies of Articles of Incorporation filed with the Sanpete County Clerk by newly organized corporations. The registers were kept as the official copy available for public use. The actual articles of incorporation record the following: names of the incorporators and their places of residence\, the length of the corporation's duration\, the pursuit of business agreed upon\, amount of stock each shareholder receives\, description of stock classes\, number and kind of corporate officers\, and the number of directors necessary to transact corporate business. Under current Utah law and the laws of the territorial legislature\, individuals desiring to incorporate\, were to file and record articles of incorporation,with their respective county clerk. These agreements specified the nature and place of business\, amount of stock to be issued\, terms for officers\, etc. The clerk in turn kept the articles in a separate case file\, sent a copy to the Secretary of State for registration\, issued a certificate of incorporation and recorded the final articles of incorporation in these record books. The series officially ended in 1961 when the registration of companies was transferred to the state government\, although a few documents were added to the record books in 1962 and 1963.",Retain permanently,Public,4 microfilm reels
17574,Iron County (Utah). Clerk of the Probate Court,Incorporation case files,1884-1895.,Chronological,"Incorporation Case Files contain at a minimum the original articles of incorporation and any subsequent amendments. Some files contain notices to pay licensing fees and taxes\, oaths of office for corporate officers\, annual reports\, correspondence\, or other miscellaneous documents. Case files are created during the length of a corporation's duration. The case file is generated when companies incorporate within Iron County and serve as evidence of""due incorporation of the corporation [UCA 16-2]."" Articles of incorporation constitute a contract between the state and corporation\, between corporation and stockholders\, and between the stockholders and state. The articles of incorporation record the following: names of the,incorporators and their places of residence\, the length of the corporation's duration\, the pursuit of business agreed upon\, amount of stock each shareholder receives\, description of stock classes\, number of kind of corporate officers\, and the number of directors necessary to transact corporate business.",,Public,1 microfilm reel
17582,Governor Rampton,Proclamations and declarations,1964-1976.,Chronological by date.,"This series contains proclamations that were accepted by Governor Rampton as well as those that he declined. Proclamations often expressed the Governor's inclination to honor specific aspects of Utah's economy\, culture\, or resources. Proclamations signed by Rampton include those that honor specific sectors of the population or labor force\, Utah's cultural and religious life and heritage\, Utah's natural resources\, and specific individuals who had enriched the lives of Utahns. In 1966\, the Governor's office made it a formal policy to reject proclamations advanced by people and/or organizations outside of Utah. For Rampton to consider proclamations proposed by non-Utahns\, a local sponsor in Utah needed to be found. Some proclamations were considered declarations; the distinction that Rampton's office placed between a proclamation and a declaration is not known.",,Public,5.00 cubic feet 8 microfilm reels
17581,Governor Rampton,Outgoing correspondence,1965-1976.,Chronological by date.,"This series contains outgoing correspondences from Governor Rampton's office\, created in response to letters received from constituents and others. Responses were written by Rampton as well as his administrative assistant\, press secretary\, and executive secretary. This series includes\, for example\, extradition correspondence\, replies to invitations\, letters regarding Daylight Savings Time\, letters to kin of Utahns killed in Vietnam \, and letters to governors of other states. All letters in this series are carbon copies.",,Public,8.00 cubic feet 28 microfilm reels
17589,Governor Rampton,Budget records,1965-1973.,"Chronological by fiscal year, thereunder alphabetical by name.","This series contains appropriation requests\, correspondence\, and projected expenditures pertaining to each state agency for various fiscal years\, as well as financial reports such as ""Budget Work Programs for fiscal year\, 1969"" and ""Appropriation Report\, July 31\, 1972"". This series also includes oversized projected expenditures and appropriations reports. These materials were received and filed by Governor Rampton's office\, presumably to aid Rampton in the preparation of his budget message to the Legislature.",,Public,2.50 cubic feet 5 microfilm reels
17852,Emery County (Utah). County Clerk,Incorporation case files,1886-1961.,Numerical by case number,"Incorporation Case Files contain at a minimum the original articles of incorporation and any subsequent amendments to corporations. Some files also contain notices to pay licensing fees and taxes\, oaths of office for corporate officers\, annual reports\, correspondence\, or other miscellaneous documents. Case files are created during the length of a corporation's duration. The case file is generated when companies incorporate within Emery County and serve as evidence of""due incorporation of the corporation [UCA 16-2]."" Articles of incorporation constitute a contract between the state and corporation\, between corporation and stockholders\, and between the stockholders and state. The articles of incorporation record the following: names of the,incorporators and their places of residence\, the length of the corporation's duration\, the pursuit of business agreed upon\, amount of stock each shareholder receives\, description of stock classes\, number of kind of corporate officers\, and the number of directors necessary to transact corporate business. The series ended in 1961 when registration of corporations was transferred to the State government and the Division of Corporations was created. Even though the series officially ended in 1961\, several case files were added to the series up through 1978",,Public,5 microfilm reels
17798,District Court (First District),Articles of incorporation record books,1888-1890.,Chronological.,"These volumes record copies of Articles of Incorporation filed with the First District Court by newly organized corporations. The record books were kept as the official copy available for public use. The articles of incorporation record the following: names of incorporators and their places of residence\, length of the corporation's duration\, pursuit of business agreed upon\, amount of stock each shareholder receives\, description of stock classes\, number and kind of corporate officers\, and the number of directors necessary to transact corporate business. Under current Utah law and the laws of the territorial legislature\, individuals desiring to incorporate\, were to file and record articles of incorporation,with their respective county clerk. These agreements specified the nature and place of business\, amount of stock to be issued\, terms for officers\, etc. The clerk in turn issued a certificate of incorporation and recorded the final articles of incorporation in these record books.",,Public,1 microfilm reel
17825,District Court (Fourth District),Civil and criminal registers of actions,1878-1896.,"Numerical by case number, thereunder chronological.","Records and documents pertaining to a particular civil or criminal action are filed together by the court clerk and collectively these documents constitute the case file. As these records or actions are filed\, the clerk enters them in the registers which comprise this series. Criminal registers became a separate series in 1889. The Fourth District Court was created in 1892 from the Northern Division of the First District Court; the Northern Division included Box Elder\, Cache\, Morgan\, Rich\, and Weber Counties. Court normally convened in Ogden\, Weber County. Until 1880\, these counties were part of the Third District Court. The registers were retained as they transferred from district to district. A register of actions may contain the following entries for each case: name of the attorney for plaintiff and defendant\, name of the judge presiding over the case\, petitions\, complaints\, summons\, answers to summons\, orders from the court\, assignment of judges\, exhibits\, judgment\, findings and,conclusions\, costs\, decrees\, requests by attorneys for instructions to the jury\, verdict\, motions for cross complaints or new trials\, amendments to previous answers\, and disclaimers.",,Public,5 microfilm reels
17858,Grand County (Utah). County Clerk,Articles of incorporation record books,i 1899-1953.,Chronological,"Copies of Articles of Incorporation filed with Grand County Clerk by newly organized corporations. These books were kept as the official copy available for public use. The articles of incorporation record the following: names of incorporators and their places of residence\, length of the corporation s duration\, pursuit of business agreed upon\, amount of stock each shareholder receives\, description of stock directors necessary to transact corporate business. Under Utah law\, individuals desiring to incorporate a company were to file and record Articles of Incorporation with their respective county clerk.",,Public,1.00 cubic foot
17802,Governor's Office of Planning and Budget,Planning coordinator futures and projections report,1975.,none,"This is a study on alternative future projections of economic and demographic conditions produced by the Utah State Planning Coordinator's office. The report\, published in September 1975\, covers projects of possible futures from 1975 to 1990.",,Public,2 microfilm reels
17823,Emery County (Utah). County Clerk,Articles of incorporation record books,1889-1961.,Chronological,"These volumes record copies of Articles of Incorporation filed with the Emery County Clerk by newly organized corporations. The registers were kept as the official copy which was available for public use. The actual articles of incorporation record the following: names of the incorporators and their places of residence\, the length of the corporation's duration\, the pursuit of business agreed upon\, amount of stock each shareholder receives\, description of stock classes\, number and kind of corporate officers\, and the number of directors necessary to transact corporate business. Under current Utah law and the laws of the territorial legislature\, individuals desiring to incorporate\, were to file and record articles of incorporation,with their respective county clerk. These agreements specified the nature and place of business\, amount of stock to be issued\, terms for officers\, etc. The clerk in turn issued certificate of incorporation and recorded the final articles of incorporation in these record books. The series officially ended in 1961 when registration of corporations was transferred to the State government and the Division of Corporations was created. However\, a few corporations were added to the series after that time.",,Public,2 microfilm reels
17840,Emery County (Utah). County Clerk,Articles of incorporation alphabetical index,1886-1961.,Alphabetical by company name,"This is an alphabetical index of companies incorporated to do business in Emery County which was created by the Emery County Clerk to facilitate access to the Articles of Incorporatin Record Books and the Incorporation Case Files. The series provides the case file number\, corporation name\, date of filing\, record book\, page number\, amendments\, notes\, and capital stock amount.",,Public,1 microfilm reel
17816,Retirement Board,Director's reports,1958-1975.,Chronological,"This series contains the Director's monthly reports to the State Retirement Board. The reports contain information pertaining to meeting minutes\, meeting agendas\, investments\, retirements\, deaths\, suspensions\, reinstatements and fiscal and financial operations.",,Public,2.00 cubic feet 3 microfilm reels
17943,Governor's Office. Emergency Relief Administration,Reports,1933-1936.,"Alphabetical by subject, thereunder chronological by year and month.","This series contains various reports explaining the fiscal obligations and relief activities of the Utah Emergency Relief Administration (UERA)\, its several divisions\, and programs. Most of the reports in this series are either monthly\, quarterly\, semi-annual\, or annual disclosures of activities compiled by UERA's Division of Research and Statistics. These include financial summaries and statements of receipt and disbursement of funds\, statistical analyses of relief per case and per capita\, and distribution of total expenditures. Also included are statistical analyses of individual programs in such diverse areas as nutrition\, public health\, education\, gardening\, transient relief\, drought relief\, rural rehabilitation\, and old age pensions. The remaining reports explain the activities of specific divisions or programs. These include a report of the Works Division and its several related projects in drought relief\, range improvement\, and reservoir construction. They contain detailed,analysis of each program followed by summaries of activities (or proposed activities) in each county\, district\, or watershed with many photos\, maps\, and blueprints. Additional programs include ""womens"" projects in sewing\, quilting\, and rug and mattress making\, and other projects in insect and rodent control\, community sanitation\, fish and game conservation\, brick making\, and self-help cooperatives.",,Public,1.35 cubic feet 1 microfilm reel
17890,Box Elder County (Utah). County Clerk,Incorporation case files,1873-1961.,Numerical by case file number,"Incorporation Case Files contain at a minimum the original articles of incorporation and any subsequent amendments to corporations. Some files also contain notices to pay licensing fees and taxes\, oaths of office for corporate officers\, annual reports\, correspondence\, or other miscellaneous documents. Case files are created during the length of a corporation's duration. The case file is generated when companies incorporate within Box Elder and serve as evidence of""due incorporation of the corporation [UCA 16-2]."" Articles of incorporation constitute a contract between the state and corporation\, between corporation and stockholders\, and between the stockholders and state. The articles of incorporation record the following: names of the incorporators and their places of residence\, the length of the corporation's duration\, the pursuit of business agreed upon\, amount of stock each shareholder receives\, description of stock classes\, number of kind of corporate officers\, and the number of,directors necessary to transact corporate business. The series ended in 1961 when registration of corporations was transferred to the State government and the Division of Corporations was created. Even though the series officially ended in 1961\, several case files were added to through 1979.",,Public,9 microfilm reels
17892,Summit County (Utah). County Clerk,Incorporation case files,1882-1961.,Numerical.,"Incorporation Case Files contain at a minimum the original articles of incorporation and any subsequent amendments to corporations. Some files also contain notices to pay licensing fees and taxes\, oaths of office for corporate officers\, annual reports\, correspondence\, or other miscellaneous documents. Case files are created during the length of a corporation's duration. The case file is generated when companies incorporate within Summit County and serve as evidence of ""due incorporation of the corporation [UCA 16-2]."" Articles of incorporation constitute a contract between the state and corporation\, between corporation and stockholders\, and between the stockholders and state. The articles of incorporation record the following: names of the,incorporators and their places of residence\, the length of the corporation's duration\, the pursuit of business agreed upon\, amount of stock each shareholder receives\, description of stock classes\, number of kind of corporate officers\, and the number of directors necessary to transact corporate business. The series ended in 1961 when registration of corporations was transferred to the State government and the Division of Corporations was created. Even though the series officially ended in 1961\, one case file and several documents were added to the series up to 1979.",,Public,10 microfilm reels
17861,Wayne County (Utah). County Clerk,Incorporation case files,1953-1961.,Chronological,"Incorporation Case Files contain at a minimum the original articles of incorporation and any subsequent amendments to corporations. Some files also contain notices to pay licensing fees and taxes\, oaths of office for corporate officers\, annual reports\, correspondence\, or other miscellaneous documents. Case files are created during the length of a corporation's duration. The case file is generated when companies incorporate and serve as evidence of ""due incorporation of the corporation [UCA 16-2]."" This series ended in 1961 when registration of corporations was transferred from the county clerks to state government\, and the Utah Division of Corporations was created.",Retain permanently,Public,1 microfilm reel
17921,Davis County (Utah). County Sheriff,Booking photographs,1967-1995,Numerical by booking number.,"These are photographs and descriptions of arrested individuals which provide complete name\, alias\, physical description\, date of arrest\, and offense committed. Booking information and index may be included.",Permanent. Retain for 75 year(s),Public,5.50 cubic feet
18189,Salt Lake County (Utah). County Collector,Corrected tax assessment rolls,1859-1897.,,"Assessment rolls are used to record the taxes paid on assessments of real and personal property in Salt Lake County. The property may be owned by individuals or businesses. The county assessor assessed the property value\, and beginning in 1854 the county court (later known as the county commission) examined and corrected any assessments before turning the process over to the county collector to collect the moneys. The county collector collected taxes levied by the territory\, county\, school districts (beginning 1887)\, and cities (beginning 1893). Every volume records the property owner's name and rough property location. In addition there are columns to record the total value of property\, the amount of each category of taxes (county\, territorial\,,school\, etc.)\, total value of taxes\, amount paid\, usually date paid\, and name of payer. Initially the volumes were known in the law as ""tax lists"" or ""abstract rolls."" Beginning in 1880\, this payment data was placed in the same volume as a copy of the original assessment data showing the quantity and value of real estate and improvements\, livestock\, and other personal property ranging from household furniture and tools to merchandise\, stock\, bonds\, and bullion. Any abatements or remittances authorized by the county board of equalization also are shown. The term ""abstract roll"" was then replaced by the term ""duplicate assessment roll"" or ""corrected assessment roll.""",,Public,49 microfilm reels
18188,Salt Lake County (Utah). County Assessor,Tax assessment rolls,"1853, 1858-1859, 1861-1897.",,"These volumes record the assessment of real and personal property in Salt Lake County for tax purposes. The county assessor determined the extent and value of property subject to taxes levied by the territory\, county\, school districts (beginning 1887)\, and cities (beginning 1893). Every volume records the property owner's name and rough property location. In addition there are columns to record the quantity and value of real estate and improvements\, livestock\, and other personal property ranging from household furniture and tools to merchandise\, stock\, bonds\, and bullion. The particular columns change over the years as different items are subject to taxation or declared exempt. Beginning in 1880\, the amount of tax for each entity is entered,as well. Recapitulations\, totaling amounts for each geographical segment and category\, appear toward the back of the year's final book starting in 1873.",,Public,54 microfilm reels
19010,Governor's Office of Planning and Budget,Science Advisor's technical reference files,1981-,"Chronological, thereunder alphabetical by reference type","These are technical reference materials collected by the State Science Advisor\, of the Governor's Office of Planning and Budget. Most of the information was created by outside sources. The records are used by the Science Advisor for reference on various technical issues\, and making decisions on future projects which relate to the position. Information includes Environmental Impact Statements\, Waste Management reports\, and other related material used in the operation of the office.",Permanent. Retain for 10 year(s),Public,1 microfilm reel
18900,Capitol Commission,Harriman estate check photograph,1911.,None.,"A photograph of a check for inheritance taxes from the estate of E.H. Harriman\, owner of Union Pacific Railroad. This payment formed the basis for building a capitol building. The check was drawn on the Guaranty Trust Company of New York and payable to the order of David Mattson\, Treasurer\, State of Utah\, for seven hundred ninety-eight thousand five hundred forty-six and 85/100 dollars. The check was photographed by Shiplers Commercial Photographers\, Salt Lake City.",,Public,0.20 cubic foot
18647,Manti (Utah),Cemetery records,1852-,Alphabetical by first letter of surname.,"These are registers of names of all persons owning burial plots in the cemetery. They include deed number\, date issued\, name of owner\, description of property\, amount paid\, receipt number\, perpetual care record\, date issued\, and certificate number. This register is also called ""Burial Right"" Registers or Payment Records.",Retain permanently,Public,1 microfilm reel
19280,Governor Matheson,Budget records,1976-1984.,"Alphabetical by subject, thereunder chronological by date.","This series contains correspondence\, carbon copies\, official letters\, reports\, summaries and receipts all related to the budget needs and spending procedures of the state and the governor's office. This series displays budget information for the state from the time period while also reflecting the cost of government during the Matheson administration. Most correspondence in the series was created by official state agencies and was produced in order to ask for the Governor's aid in procuring funds or extending budgets. Occasionally these requests are met with withdrawals from the Governor's Emergency Fund. Reports and summaries demonstrate spending on both the state and agency levels by fiscal year. Most receipts and carbon copies detail expenditures made by the office of the Governor or by the Governor himself.",,Public,4.00 cubic feet 8 microfilm reels
19279,Governor Matheson,Prayer breakfast records,1969-1981.,Chronological by date.,"The first ""Governor's Prayer Breakfast"" meeting was held in 1962\, during Governor Clyde's second administration. Prayer breakfasts were started with the intent of providing spiritual and moral guidance to prominent community members of Utah. Lists of breakfast attendees were retained in order to facilitate the organization of the following year's event. This series contains invitations to prayer breakfasts\, lists of invitees\, prayer breakfast programs\, minutes of the Governor's Prayer Breakfast Committee (on which the Governor Matheson's press secretary served) and related correspondence for prayer breakfasts held during Matheson's first term. This series also includes prayer breakfast programs from Governor Rampton's terms. The records were preserved by Matheson and his staff.",,Public,0.20 cubic foot 1 microfilm reel
19285,Utah State Retirement Office,Investment fund records,1963-1983.,Chronological,"Investment fund records are reports on the investment\, yield and distribution of monies of a consolidation of participating equities (school and public divisions of the Utah State Retirement System from the Public Safety Retirement System\, the Judges' Retirement System\, and the Firemen's Pension Act.)",,Public,2 microfilm reels
23926,Circleville (Utah),Ordinances,1921-,None,"According to Utah law\, the governing body of each municipality shall exercise its legislative powers through ordinances. (Utah Code Unannotated\, 1991\, 10-3-707). In August 1921\, shortly after incorporation\, the Circleville town council approved and adopted codified ordinances to provide a legal foundation for all aspects of municipal government. They revised codified ordinances in 1926. In addition to these two sets of codified ordinances\, the Circleville ordinance book contains a variety of individual ordinances passed by the council.",Retain permanently,Public,1 microfilm reel
23933,Mount Baldy Mining District (Utah). Recorder,Mining records,1878-1897.,Chronological by date recorded.,"According to federal law\, mineral deposits in the public domain were free and open to exploration\, and locators of the same had exclusive right of possession. Local mining districts managed mining operations and recorded claims. (Statutes at Large\, Treaties\, and Proclamations\, of the United States of America\, vol. XVII\, chap. 152). The Mount Baldy Mining District recorder kept notices of location\, reports of annual assessment work\, and other mining documents. He also kept a copy of district by-laws and minutes of miners' meetings. Location notices for the Mount Baldy District affirm compliance with federal and local laws and declare the citizenship of locators. Each location notice identifies the claim with a unique name and describes both its dimensions and location. Notices provide dates of discovery and filing and are signed by both locators and the district recorder.",,Public,2 microfilm reels
23934,Ohio Mining District (Utah). Recorder,Mining records,1872-1897.,Chronological by date filed.,"According to federal law\, mineral deposits in the public domain were free and open to exploration\, and locators of the same had exclusive right of possession. Local mining districts managed mining operations and recorded claims. (Statutes at Large\, Treaties\, and Proclamations\, of the United States of America\, 1872\, vol. XVII\, chap. 152). The Ohio Mining District recorder kept notices of location\, affidavits showing proof of annual labor\, and other mining documents. He also kept district by-laws and minutes of miners' meetings. Location notices for the Ohio District confirm compliance with federal and local laws and declare the citizenship of locators. Each location notice provides a unique name for the claim and describes its dimensions and location. Notices provide dates of discovery and filing and are signed by both locators and the district recorder. Many early location notices in the Ohio District books are accompanied by claim maps. The Ohio District mining records also contain,the district recorder's statements confirming annual labor. In order to maintain a claim\, federal law required at least $100 worth of labor or improvements annually. Ohio District by-laws required the recorder to annually visit each claim to assess the value of work done. He recorded information about these visits in the record books. In addition to notices of location and statements validating labor performed Ohio Mining District records include the minutes of miners' meetings and copies of district by-laws and revised by-laws.",,Public,2 microfilm reels
23923,Gold Mountain Mining District (Utah). Recorder,Mining records,1889-1897.,Chronological by date.,"According to federal law\, mineral deposits in the public domain were free and open to exploration\, and locators of the same had exclusive right of possession. Local mining districts managed mining operations and recorded claims. (Statutes at Large\, Treaties\, and Proclamations\, of the United States of America\, 1872\, vol. XVII\, chap. 152). Records kept by the Gold Mountain Mining District recorder include claims or notices of location\, affidavits showing proof of annual assessment labor and a few other mining records\, such as deeds\, notices of water rights\, and statements about district business. Location notices affirm the citizenship of locators and confirm compliance with federal and local laws. They describe the claims\, both in terms of dimensions and location\, and identify each claim with a unique name. Notices provide dates of discovery and filing and are signed by both locators and the district recorder. Gold Mountain Mining District records also contain affidavits claiming proof,of labor. In order to maintain claims\, federal law required at least $100 worth of labor or improvements annually. Claimants appeared before the district recorder and provided a statement that the annual assessment work had been completed.",,Public,2 microfilm reels
23907,Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare.,Publications,1977-,Chronological.,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",Permanent. Retain until administrative need ends,Public,1.00 cubic foot 1 microfilm reel
23989,Lincoln Mining District (Utah). Recorder,Mining records,1871-1890.,Chronological by date.,"The Lincoln Mining District\, organized 16 January 1871\, was one of several mining districts organized in Beaver County in the early 1870s. The district included 96 square miles in the area northeast of Minersville\, Utah. One of Utah's major mineral belts extends through the Wah-Wah and Tushar Mountains of Beaver and Piute Counties. Mining in this area prospered during the last quarter of the nineteenth century. Prospectors organized the Lincoln District to manage mining operations and keep records of claims within the district. In 1872 Congress validated the authority of local mining districts as well as the already established precedent that individuals have the right to claim mineral wealth in the public domain (Statutes at Large\, Treaties\, and proclamations\, of the United States of America\, vol. 17\, 1872\, chap. 152). Lincoln Mining District books primarily contain notices of location for mining claims. Notices identify each claim by a unique name and provide a description which,includes dimensions and location. They identify the names of claim holders and dates of discovery and filing. Since early claims were limited to 200 feet along a lode\, several locators were generally listed on each claim. Each notice is signed by a Lincoln Mining District recorder or deputy. Early claims also include\, on the same page\, a record of work done. In addition to notices of location\, Lincoln books also contain copies of district by-laws and minutes of miners' meetings. Lincoln minutes establish the ground rules for making mining claims as well as the distribution of town lots in Lincoln City\, a mining camp established in July 1871.",,Public,2 microfilm reels
23985,Beaver Lake Mining District (Utah). Recorder,Mining records,1872-1897.,Chronological.,"The Beaver Lake Mining District\, organized on 2 September 1872\, was one of several mining districts organized in Beaver County in the early 1870s. One of Utah's major mineral belts extends through the Wah-Wah and Tushar Mountains of Beaver and Piute Counties. Mining in this area prospered throughout the last quarter of the nineteenth century. Utah miners organized local districts according to established custom and federal law which allowed individuals to claim mineral deposits in the public domain (Statutes at Large\, Treaties\, and Proclamations\, of the United States of America\, vol. 17\, 1872\, chap. 152). Local district recorders kept records of claims. Beaver Lake mining record books primarily contain notices of location for claims within the district. Each location notice identifies the claim by a unique name and provides a description of its dimensions and location. Location notices also include the names of locators\, dates of discovery and filing\, and the signature of the mining,district recorder or his deputy. In addition to notices of location\, Beaver Lake books also include a few notices of location for mill sites and some 'non-forfeiture' notices filed by miners wishing to maintain claims during the years Congress temporarily suspended the annual labor requirement (1893-1894). A copy of by-laws as revised and adopted in May 1893 appears at the beginning of Book C.",,Public,1 microfilm reel
23981,Iron County (Utah). County Recorder,Miscellaneous records,1897-1964.,Chronological by date.,"The Iron County recorder kept a set of miscellaneous record books in which he or she recorded a variety of documents. He or she began the first miscellaneous record book with court decrees and other documents relating to the proceedings of 5th District Court (Iron County)\, but thereafter recorded numerous mining records. Primarily these include notices of location and documents showing proof of annual labor\, but they also include other documents such as mineral certificates and forfeiture notices. The county recorder later recorded location notices elsewhere\, but continued to record proof of labor and notices of intent to hold a claim in the miscellaneous record books. He or she also used these books to record documents validating individual qualifications\, such as medical and dental licenses\, bishop's certificates and the official bonds of local office holders. The recorder recorded documents relating to debts or delinquent taxes\, such as redemption certificates\, tax sale and,sheriff's sale certificates\, and lien waivers. He or she recorded a few articles of incorporation and city ordinances\, as well as many personal documents such as powers of attorney\, affidavits of identity\, affidavits of citizenship\, and death certificates. Early books include declarations of homestead. Book six contains easements for the installation of telephone lines. The last three books (recorded after 1950) are almost exclusively mining records.",,Public,5 microfilm reels
23987,Bradshaw Mining District (Utah). Recorder,Mining records,1875-1897.,Chronological.,"The Bradshaw Mining District\, organized 1 May 1875 at Bradshaw Springs\, was one of several mining districts organized in Beaver County in the 1870s. Bradshaw boundaries included the western slopes of the Mineral Mountains\, which are included in Utah's southern-most major mineral belt. Mining in this area prospered throughout the last quarter of the nineteenth century. The Bradshaw District was organized according to established custom and federal law which allowed individuals to claim mineral wealth in the public domain (Statutes at Large\, Treaties\, and proclamations\, of the United States of America\, vol. 17\, 1872\, chap. 152). In the nineteenth century miners in local areas organized mining districts to manage mining operations and keep records of claims. Almost all records in Bradshaw Mining Record Book B are notices of location for mining claims within the district. Each notice identifies a claim by a unique name and provides a description which includes dimensions and location.,Location notices also provide the names of claims holders and dates of discovery and recording.",,Public,1 microfilm reel
23986,Black Mountain Mining District (Utah). Recorder,Mining records,1895-1896.,by document type; thereunder chronological.,"The Black Mountain Mining District was organized in Minersville\, Beaver County\, Utah in July 1895 in accordance with federal mining law which allows individuals to claim mineral wealth in the public domain (Statutes at Large\, Treaties\, and Proclamations\, of the United States of America\, vol. 17\, 1872\, chap. 152). In the nineteenth century\, miners in local areas organized mining districts to manage mining operations and keep records of claims. The Black Mountain Mining District mining book begins with an index and is followed by about 20 notices of location for claims within the district. Each location notice identifies the claim by a unique name and provides a description which includes dimensions and location. Location notices also provide the names of claim holders and dates of discovery and recording. The district recorder transcribed by-laws for the district in the back of the book.",,Public,1 microfilm reel
23984,Beaver Mining District (Utah). Recorder,Mining records,1870-1871.,Chronological.,"The Beaver Mining District was one of several mining districts organized in Beaver County\, Utah\, in the early 1870s. Boundary descriptions mention Fremont's Pass and the Beaver River. Prospectors organized the district to manage mining operations and keep records of claims. The Beaver District book contains two sets of by-laws; one as initially adopted 14 March 1870\, and another as revised 23 October 1871. The by-laws establish rules for making claims within the district. Each set of by-laws is followed by a few notices of location for claims. Notices describe the location and dimensions of claims and name the individuals involved. The district was both organized and abandoned before Congress passed a general mining law (1872) validating the authority of mining districts as well as the already assumed right of individuals to claim mineral wealth in the public domain.",,Public,1 microfilm reel
24039,Gabel Mining District (Utah). Recorder,Mining location notices,1893-1894.,Chronological by date.,"The mining location notices books for the Gabel Mining District contain the placer claims of prospectors searching for wealth in southwestern San Juan County. These claims or location notices were filed in accordance with federal mining laws which specified that mineral deposits in the public domain were free and open to exploration\, and locators of the same had right of possession (see Statutes at Large\, Treaties\, and Proclamations\, of the United States of America\, vol. XVII\, chap. 152). For each notice the district recorder reported the names of locators and/or locating agents\, the name of the mining claim\, a description of the claim\, and dates of location and recording. All surviving claims recorded by the Gabel District recorder were recorded between February and September 1893 or in December 1894.",,Public,2 microfilm reels
24036,Blue Mountain Mining District (Utah). Recorder,Entry book,1894-1897.,chronological by date of entry.,"Blue Mountain Mining District recorder\, A.L.F. MacDermott\, created an entry book in which he kept a chronological list of all documents recorded. For each document he noted the name of the claim\, whether it was lode or placer\, the kind of document\, the dates it was created and filed\, the names of locators\, and his assigned file number. Most documents were notices of location.",,Public,1 microfilm reel
24040,Williams Mining District (Utah). Recorder,Mining location notices,1895-1896.,"By-laws followed by location notices, which are chronological by filing date.","The mining location notices book for the Williams District contains a copy of the by-laws for the district\, which was organized in December 1895. It also contains notices of location for mining claims recorded in the district from January to June of 1896. For each notice the district recorder reported the names of locators and locating agents\, the name of the mining claim\, a description of the claim\, and dates of location and recording. Location notices were recorded in accordance with federal mining law which specified that mineral deposits in the public domain are free and open to exploration\, and locators of the same have right of possession (see Statutes at Large\, Treaties\, and Proclamations\, of the United States of America\, 1872\, vol. XVII\, chap. 152). Local mining districts managed mining operations and district recorders kept a record of claims.",,Public,1 microfilm reel
24033,Salt Lake City (Utah). Department of Community and Economic Development,Publications,2000-,Chronological by date.,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",Permanent. Retain until administrative need ends,Public,0.20 cubic foot
24032,Ogden (Utah). City Council,Publications,2001-,Chronological by date.,"Records created by the agency\, including pamphlets\, reports\, and other published or processed documents. These records include information on taxation\, public safety\, public works\, and other services provided by the city of Ogden. Consists primarily of isolated publications not part of a more specific series.",Permanent. Retain until administrative need ends,Public,0.20 cubic foot
24037,Gabel Mining District (Utah). Recorder,Reception book,1892-1894.,"Alphabetical by subject, thereunder chronological by date.","Gabel Mining District rules and regulations stated that the district recorder should keep a reception book which should include columns showing the year\, month\, day\, hour and minute when any instrument was filed for record; the names of the grantors or locators alphabetically arranged; the names of grantees; the nature of the instrument and the book and page where recorded; a concise description of the property affected; and any remarks the recorder deemed appropriate (Utah State Archives\, San Juan County Recorder\, Miscellaneous records\, series 23400\, Book B\, p 179-180). Almost all records filed by the Gabel District recorder in this reception book were filed in November 1892\, when the mining district was organized\, or in December of the following year.",,Public,1 microfilm reel
24035,Blue Mountain Mining District (Utah). Recorder,Mining records,1894-1897.,chronological by filing date.,"The records kept by the Blue Mountain Mining District recorder include both notices of location and affidavits showing proof of annual labor. The recorder kept location notices or claims in accordance with federal law which provided that mineral deposits on the public domain were free and open to exploration\, and locators of the same had exclusive right of possession (see Statutes at Large\, Treaties\, and Proclamations\, of the United States of America\, 1872\, vol. XVII\, chap. 152). Blue Mountain District by-laws required that each notice should provide the name of the claim\, and designate whether placer or lode location\, provide the names of locators\, indicate the date of location\, tell how many feet or acres the claim involved\, and provide a description by which the claim could be clearly identified. (San Juan County (Utah). County Recorder\, Miscellaneous records\, Book B\, p. 240-245\, Utah State Archives\, Series 23400). Federal mining law required that at least $100 worth of annual labor,be applied in making improvements in order to maintain and eventually patent a claim. In the Blue Mountain District each miner swore that he had performed the necessary amount of labor on a certain claim. He specified what that labor involved and who had performed it. All affidavits confirming proof of labor were sworn before A.L.F. MacDermott\, county clerk or A.L.F. MacDermott\, justice of the peace. Mr. MacDermott was also mining district recorder.",,Public,1 microfilm reel
24038,Gabel Mining District (Utah). Recorder,General index,1892-1894.,"Alphabetically by group, thereunder chronological by date.","The Gabel Mining District recorder kept a general index to mining claims. This book contained columns showing the date and time any instrument was filed for record\, the names of grantor or locator and grantee\, the nature of the instrument\, the book and page where recorded\, and a description of the property.",,Public,1 microfilm reel
24107,Governor Matheson,Utah Conference on Families records,1979-1981.,"Alphabetical by subject, thereunder chronological by date.","This series contains letters\, reports\, resumes and schedules dealing with the White House Conference on Families and the Utah Conference on Families. Several documents are related to individuals and organizations wanting consideration in sending delegates to represent the state at the national conference. Other documents relate to the planning\, staging and fallout from the Utah conference.",,Public,0.20 cubic foot 1 microfilm reel
24129,District Court (Second District),Judgment record,1888-1895.,Chronological by date.,"This series contains judgment records maintained by the Second Territorial District Court in Beaver County. The text of judgments rendered in court cases recorded here function as a reference source for all final judgments made by the court in civil matters. Included are findings of fact\, conclusions of law\, and the decree or judgment. Specific information recorded are the names of the parties involved\, date\, a summary of the case\, findings\, decisions rendered\, names of officials and case number.",,Public,1 microfilm reel
24106,Governor Matheson,Community Development Block Grant Program records,1978-1984.,"Alphabetical by subject, thereunder chronological by date.","This series contains memoranda\, official letters and reports dealing with the acquisition and distribution of funds made available to Utah through a series of block grants and block grant programs. Most documents are from different state agencies and deal with efforts made by those agencies to get federal departments to consider their needs when distributing funds via the block grants.",,Public,0.35 cubic foot 1 microfilm reel
24073,Beaver County (Utah). Justice of the Peace : Beaver City Precinct,Docket books,1881-1913.,Generally chronological by filing date.,"These two dockets are used to document the individual cases heard by the Beaver Justice of the Peace Court. They contain: case number; name of parties (plaintiff[s]\, defendant[s]); names of attorneys; date; proceedings of case; papers filed; decisions rendered; and amount of court fees and fines levied. The books contain alphabetical indexes at the front of each volume.",,Public,1 microfilm reel
24071,District Court (Second District),Final case records,1888-1889.,Chronological by date.,This volume documents cases heard in the Second District Court.,,Public,1 microfilm reel
24165,Ophir Mining District (Utah). Recorder,Mining records,1870-1929.,Roughly chronological by date filed.,"General Patrick Connor\, mining entrepreneur and commander of a military unit sent to Utah in the 1860s\, and his prospector soldiers organized the Ophir Mining District in Tooele County\, Utah on 6 August 1870. Connor and his soldiers separated this southern section from the already organized Rush Valley District when they discovered a particularly promising lode in Ophir Canyon. In order to regulate mining activity and keep track of individual claims\, miners in the Ophir District elected a recorder to record notices of location and other mining documents. Each location notice confirms the validity of a claim\, states its dimensions\, and describes its location. Location notices identify each claim by a unique name\, give dates of location and recording\, and identify individuals filing the claim. In addition to location notices\, Ophir mining records include documents relating to the labor required to maintain claims.",,Public,5 microfilm reels
24163,Clifton Mining District (Utah). Recorder,Miners meeting minutes,1869-1932.,Chronological by meeting date,"The Clifton Mining District\, organized in October 1869 in the Deep Creek Mountains of western Tooele County (Utah)\, included the mining camps\, Clifton and Gold Hill. Travelers and prospectors found an abundance of mineral deposits in the Deep Creek Mountains\, and according to established precedent\, mineral deposits in the public domain were free and open to exploration\, and locators of the same had exclusive right of possession. In local areas miners organized mining districts and elected district recorders to oversee mining operations and keep records of claims. Congress validated these precedents by passing a federal mining law in 1872 (See Statutes at Large\, Treaties\, and Proclamations\, of the United States of America\, 1872\, vol. 17\, 1872\, chap. 152). Beginning with a meeting to organize a district\, claim holders in Clifton and Gold Hill gathered at annual and special meetings to elect recorders for the district\, to establish or review district by-laws\, and to address other,concerns. By-laws books contain the minutes of miners' meetings and copies of district by-laws as they were adopted and revised. Of particular interest\, Clifton District miners' meeting minutes contain details of a controversy over the recordership of George W. Brown (1874\, 1883). Miners in the district questioned and investigated his competence and integrity.",,Public,1 microfilm reel
24162,Rush Valley Mining District (Utah). Recorder,Proof of labor records,1870-1896.,Chronological by date recorded.,"As originally written\, the Rush Valley Mining District by-laws\, required a full day's work on each claim in each month. However\, the mining district did not require the recorder to begin keeping a record of this work until the by-laws were revised in 1870 (By-laws Rush Valley Mining District\, Utah Territory\, Utah State Archives\, series 3651). In 1873 the district amended by-laws to comply with federal mining law\, which passed in 1872. According to this regulation the Rush Valley District required at least $100 worth of improvements in each year. The district also required the mining district recorder or his deputy to make a personal inspection of the work done. Each document in this book is the signed statement of the district recorder confirming that he has examined a certain claim and verifying that the owner has done sufficient labor to meet district requirements. Each document names the person requesting the examination.",,Public,1 microfilm reel
24167,Water Quality Section,Wastewater facilities inventories,ca. 1960-1975.,"Chronological by year, thereunder alphabetical by facility type.","These inventories provide data about domestic\, industrial and municipal wastewater facilities in Utah. The data includes the name of the community\, sewer or sanitary district; county; population; type of sewer system; date operation began; average flow; treatment facilities; discharge; drainage basin; waste; pollution abatement needs; downstream water use; and approximate cost.",,Public,0.20 cubic foot 1 microfilm reel
24166,Shambip Mining District 1894-1897 (Utah). Recorder,Mining records,1894-1897.,Miners' meeting minutes are followed by notices of location. Within each section documents are chronological by document date.,"In the shadow of large mining districts like Ophir\, Rush Valley\, and Camp Floyd\, a number of small mining districts were organized in Tooele County in the 1890s. Residents of Clover and St. John organized the Shambip Mining District in February 1894\, with boundaries extending in the area north and west of St. John and Clover. The records kept by the Shambip Mining District recorder begin with the minutes of miners' meetings as they met to organize the district. The minutes include a copy of the by-laws. These records are followed by notices of location for claims staked in the district. According to federal law\, mineral deposits in the public domain were free and open to exploration\, and locators of the same had exclusive right of possession. Local mining districts managed mining operations and recorded claims. (Statutes at Large\, Treaties\, and Proclamations\, of the United States of America\, vol. 17\, 1872\, chap. 152). Location notices for the Shambip District affirm compliance with,federal and local laws. Each location notice names the locator\, provides a name for the claim\, and describes it both in terms of dimensions and location. Notices provide dates of discovery and filing and are signed by the district recorder.",,Public,1 microfilm reel
24159,Dugway Mining District (Utah). Recorder,Mining records,1872-1877; 1891-1897.,Chronological in books A & D and by date in books B & C.,"Miners in the Dugway Mountains of Tooele County organized the Dugway Mining District in February 1872. According to established precedent\, which was validated when Congress passed a federal mining law later that year\, mineral deposits in the public domain were free and open to exploration\, and locators of the same had exclusive right of possession. (See Statutes at Large\, Treaties\, and Proclamations\, of the United States of America\, vol. 17\, 1872\, chap. 152). Dugway Mining District books primarily contain notices of location (mining claims). Each notice provides descriptive information about the claim\, names of locators\, and indicates dates of discovery and recording. All notices are signed by the district recorder. Dugway record books also include copies of the by-laws for the district and minutes of miners' meetings.",,Public,1 microfilm reel
24158,Shambip Mining District 1870-1873 (Utah). Recorder,Mining records,1870-1873.,Chronological by filing date.,"On 11 July 1870 miners in the St. John precinct of Tooele County met to organize the Shambip Mining District. According to established precedent\, which was later validated when Congress passed a federal mining law\, mineral deposits in the public domain were free and open to exploration\, and locators of the same had exclusive right of possession. In local areas miners organized mining districts and elected district recorders to oversee mining operations and keep records of claims. (See Statutes at Large\, Treaties\, and Proclamations\, of the United States of America\, vol. 17\, 1872\, chap. 152). Records for the Shambip District begin with a copy of the by-laws for the district. These are followed about twenty location notices or claims. Each location notice provides the dimensions of the claim and tells the name by which it was identified. Each notice indicates the discovery date\, tells the names of locators and identifies how many feet each was entitled to. All location notices are signed,by the district recorder\, J.J. Child.",,Public,1 microfilm reel
24160,Rush Valley Mining District (Utah). Recorder,Mining records,1863-1897.,Roughly chronological by date filed.,"Mining activity in California established precedents which were carried to Utah Territory and eventually validated when Congress passed a federal mining law in 1872. Mineral deposits on the public domain were free and open to exploration and locators of the same were to have exclusive right of possession (Statutes at Large\, Treaties\, and Proclamations\, of the United States of America\, vol. 17\, chap. 152). In order to regulate mining activity and keep track of individual claims\, local miners organized mining districts and appointed district recorders to keep records. Notices of location are the recorder's record of claims within the district. Each notice provides the dimensions of the claim and a description of its location. It names locators and gives the dates of location and recording. All except the earliest location notices in the Rush Valley District include a name by which the claim was identified. The minutes of miners' meetings and copies of by-laws and revised by-laws were,also recorded in the location notices record books.",,Public,0.40 cubic foot 2 microfilm reels
24161,Rush Valley Mining District (Utah). Recorder,Transfers,1864-1866.,Roughly chronological by date recorded.,"Transfers are mining deeds conveying mining claims or mining property from one individual to another. The transfers in this series were created before federal mining law was enacted\, and are based on regulations established by the Rush Valley Mining District. According to 1864 by-laws\, no individual could hold more than one claim by location on any one vein\, with the exception that the discoverer was entitled to one additional claim (By-laws Rush Valley Mining District\, Utah Territory\, Utah State Archives\, series 3651). The by-laws provided exception to this rule by stating that one individual could hold any number of claims if he acquired them by purchase. In addition to limiting the number of claims\, original Rush Valley District by-laws also limited the amount which could be claimed to 200 feet along a lode with 100 feet on either side\, which is an amount considerably smaller than the 1500 feet later allowed by federal law. These limitations prompted vigorous trading of mining,claims in the Rush Valley District. Federal troops\, who made up the bulk of prospectors in the district\, were called out of Utah in 1866 and mining activity temporarily subsided. When by-laws were revised in 1870 the one claim per person limit was dropped\, eliminating the need for claim trading.",,Public,1 microfilm reel
24191,Department of Health and Human Services. Office of Children with Special Healthcare Needs,Publications,1948-,Chronological by date.,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",Permanent. Retain until administrative need ends,Public,0.20 cubic foot
24185,Alton (Utah),Ordinances and resolutions,1936-,Chronological by date passed.,"Utah law authorizes the governing body of each municipality to exercise its legislative powers through ordinances. The governing body may pass any ordinance to regulate\, require\, prohibit\, govern\, control or supervise any activity\, business\, or condition authorized by law (Utah Code\, 1988\, 10-3-701-702). Early Alton ordinances establish community boundaries\, specify the responsibilities and salaries of community officers\, and govern activity within town limits. Later ordinances and resolutions amend the original ordinances\, impose taxes\, and provide for public services. The Alton council passed ordinances adopting a uniform building code and creating a zoning law.",Retain permanently,Public,1 microfilm reel
24200,Department of Health. Division of Public Health Education,Publications,ca. 1936-,Chronological,"Records created by the agency\, including pamphlets\, reference guides\, catalogs\, and other published or processed documents. These records include information on smoking cessation\, drug addiction\, disease protection\, and other issues addressed by the Division of Public Health Education. Consists primarily of isolated publications not part of a more specific series.",Permanent. Retain until administrative need ends,Public,0.20 cubic foot 1 microfilm reel
24187,Big Water (Utah),Resolutions,1983-,Numerical by resolution number which is also chronological by date approved.,"According to Utah law\, the governing body of each municipality may exercise its administrative powers through resolutions. Resolutions may include\, but are not limited to establishing water rates or charges for other services\, establishing personnel policies and guidelines\, and regulating the use of municipal property (Utah Code\, 1988\, 10-3-717). The Big Water town council approved resolutions affecting these and many additional issues. The council approved resolutions creating municipal offices\, commissions\, and boards\, and then approved additional resolutions for specific political appointments and merit salary increases thereafter. The council used resolutions to announce public hearings and changes to regularly scheduled council meetings. By resolution\, the council announced the adoption of each annual budget\, made changes to town lots and subdivisions\, and stated the council's position on external matters. Other related documents are scattered among the Big Water resolutions.",Retain permanently,Public,1 microfilm reel
24189,Big Water (Utah),Ordinances,1984-,numerical by ordinance number which is also chronological by date adopted.,"Legislative acts of Utah municipal governments are described in ordinances. Ordinances can regulate\, require\, prohibit\, govern\, control or supervise activity\, business\, conduct\, or conditions within a community (Utah Code\, 1988\, 10-3-701-704). The Big Water town council most frequently addressed land use and zoning issues in the ordinances included in this series. Big Water ordinances also regulate the the council and establish and regulate additional municipal offices including a planning commission and board of adjustment. Big Water ordinances regulate waste disposal\, culinary water\, livestock\, and business. A few additional related documents are scattered through the ordinance books.,These books contain the legislative action of city council to regulate\, require\, prohibit\, govern\, control\, or supervise any activity\, business\, conduct\, or condition authorized by UCA 10-3-701 to 715 (1977). An ordinance includes a number\, a title\, preamble\, an ordaining clause\, the body or subject of ordinance\, when applicable\, penalty of violation\, effective date\, signature of mayor or acting mayor\, and municipal seal.",Retain permanently,Public,1 microfilm reel
24186,Big Water (Utah),General plan,1996.,by topic.,"The Big Water town council and planning commission\, in conjunction with the Five County Association of Governments\, created Big Water's general plan according to guidelines established in Utah's ""Municipal Land Use Development and Management Act"" (Utah Code\, 1992\, 10-9-301-306). In this plan\, adopted 16 January 1996\, Big Water's municipal government envisions that after\, ""rising from the desert as a construction camp for workers erecting Glen Canyon Dam\, Big Water has grown and developed into a gateway to Lake Powell."" The plan states that the town council intends to provide law enforcement\, fire protection\, and basic community improvements. The plan\, which was intended as a decision-making guide for municipal government and Big Water residents\, identifies goals to be achieved by the year 2010. The body of the plan is divided into eight elements\, and for each element the plan identifies current state\, desired state\, and means of achieving the desired state. The most prominently stated,goal in the Big Water general plan is obtaining title to BLM (Bureau of Land Management) land within incorporated city limits.",,Public,1 microfilm reel
24222,Department of Health,The Utah Veterinarian,ca. 1954-1955.,Chronological.,"The Health Department employed a veterinarian beginning in 1954 to work as a liaison between the medical\, veterinary\, and agricultural services of the state. He was also responsible for tracing the pattern of disease outbreaks in both animals and humans. The Utah Veterinarian was a monthly newsletter that aimed to publicize the efforts and findings of the State Public Health Veterinarian.",,Public,0.20 cubic foot
24217,Department of Environmental Quality. Division of Drinking Water,Publications,1943-,Chronological,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",Permanent. Retain until administrative need ends,Public,0.35 cubic foot 1 microfilm reel
24215,Department of Environmental Quality. Water Quality Board,Publications,1953-,Chronological by date.,"Records created by the board\, including pamphlets\, reports\, and other published or processed documents. These records include information on water pollution\, river flow measurement\, sewage treatment\, wastewater disposal\, and other issues addressed by members of the Water Quality Board and its precursors. Consists primarily of isolated publications not part of a more specific series.,Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101(7)(2017) and 9-7-208(4)(2006).",Permanent. Retain until administrative need ends,Public,0.35 cubic foot 1 microfilm reel
24218,Department of Environmental Quality. Division of Solid and Hazardous Waste,Publications,1965-2015.,Chronological by date.,"Records created by the agency\, including pamphlets\, reports\, and other published or processed documents. These records include information on the management of solid and hazardous wastes within the State of Utah. Consists primarily of isolated publications not part of a more specific series.,Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",,Public,0.20 cubic foot
24214,Water Quality Section,Chemical and radiological analyses of water and wastewater,1964-1973.,Chronological by year of publication.,"These reports are a tabulation of data resulting from chemical and radiological analyses of water and wastewater samples examined by the Division of Health on a yearly basis. The data is collected in connection with ongoing programs of water quality control. The following types of information are included: date and source of sample collection\, use and ownership of supply\, chemical substances in milligrams per liter\, and radioactivity in picocuries per liter.",,Public,0.20 cubic foot
24213,Department of Environmental Quality. Division of Air Quality,Publications,1969-,Chronological,"Records created by the agency\, including pamphlets\, reports\, and other published or processed documents. These records include information on air quality regulations\, air quality surveillance\, and other issues addressed by the Division of Air Quality. Consists primarily of isolated publications not part of a more specific series.,Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",Permanent. Retain until administrative need ends,Public,0.35 cubic foot
24219,Department of Environmental Quality,Publications,1970-,Chronological,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",Permanent. Retain until administrative need ends,Public,0.35 cubic foot 1 microfilm reel
24221,Department of Health. Office of Health Data Analysis,Publications,1990-2009.,Chronological.,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",,Public,1.00 cubic foot
24220,Department of Health. Office of Health Data Analysis,Hospital utilization and charges profile reports,1992-2009.,Chronological,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",,Public,1.00 cubic foot
24225,Division of Health,Directory of health services,ca. 1971-1977.,Chronological.,The State Division of Health published these booklets on a semi-regular basis. The booklets' function was to describe the current programs and services administered by the Division. Each program provided a designee that interested parties could contact for further information.,,Public,0.20 cubic foot 1 microfilm reel
24247,District Court (Second District),General indexes,1852-1896.,Alphabetical by plaintiff's surname.,"These books are alphabetical name indexes. They index the court minutes (Books A\, B\, A-1\, 1-6\, 7-9)\, and in some cases\, case number\, judgments and judgment dockets. They include the name\, book\, and page number. Court records indexed include naturalization records\, criminal and civil cases\, and court proceedings.",,Public,1.00 cubic foot 3 microfilm reels
24226,Department of Environmental Quality. Division of Radiation Control,Publications,1978-2015.,Chronological,"Records created by and submitted to the agency\, including pamphlets\, reports\, and other published or processed documents. These records include information on radioactive waste management and other issues addressed by the Division of Radiation Control and its advisory board. Consists primarily of isolated publications not part of a more specific series.",,Public,0.20 cubic foot
24224,Department of Health. Epidemiology and Laboratory Services. Bureau of Food Safety and Environmental Health,Publications,1945-2009.,Chronological,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",,Public,0.20 cubic foot 1 microfilm reel
24223,Department of Health and Human Services. Community Health and Well-Being. Division of Population Health. Office of Communicable Diseases.,Publications,1938-,Chronological,"Records created by the agency\, including pamphlets\, reports\, and other published or processed documents. These records include information on communicable diseases\, regulations for disease control\, and other issues addressed by the Bureau of Epidemiology and its precursors. Consists primarily of isolated publications not part of a more specific series.",Permanent. Retain until administrative need ends,Public,0.20 cubic foot
24236,Charleston City,Interment cards,1901-1966.,Numerical by card number.,"These cards document some of the individual burials in the Charleston cemetery. The cards include blanks for the name of the sexton; the deceased's name; date and place of birth; name of parents; religious affiliation; date\, place\, and cause of death; name of medical attendant at time of death; location of grave and type of casket. These cards may initially have been used to document the issuance of deeds to individual graves and payment for plots as early cards contain notes as to when a deed was issued and if payment was made.",,Public,1 microfilm reel
24319,District Court (Third District),Civil judgment dockets,1871-1896.,Chronological by filing date.,"These judgment dockets function as the court clerk's tracking device for the decision rendered in each civil case. The dockets record the names of judgment debtor and creditor\, and frequently the case number; a brief statement regarding the judgment including in whose favor decided and for how much; date of entry; judgment record book and page where the judgment was entered; appeals\, if any; notes on the judgment of the appellate court; and notes regarding the satisfaction (payment) of judgment.",,Public,3 microfilm reels
24333,Clifton Mining District (Utah). Recorder,File books,1869-1896.,Chronological by filing date.,"Early Clifton Mining District recorders kept file books in which they summarized and referenced location notices they recorded. The original file book is in table format and includes the name of the mine\, date of location\, date of filing\, name of locating company or individual\, number of feet claimed\, page number where recorded\, and a notation about work done. In 1884 the format was simplified to include only the name of the mine\, the names of locators\, the date located\, and the book and page number where a notice of location was recorded. Entries made after 1889 include only the mine name\, the date\, and reference information.",,Public,1 microfilm reel
24331,Clifton Mining District (Utah). Recorder,Location notices,1869-1938.,Roughly chronological,"The Clifton Mining District\, organized in October 1869 in the Deep Creek Mountains of western Tooele County\, included the mining camps\, Clifton and Gold Hill. Travelers and prospectors found an abundance of mineral deposits in the Deep Creek Mountains\, so when Patrick Connor constructed a mill and smelter in Stockton\, 125 miles to the east\, mining activity in this area soon followed. The Clifton District was organized before Congress passed a general mining law in 1872. The district was founded on the assumed rights of individuals to explore and claim mineral wealth in the public domain and the tradition of organizing mining districts to manage mining operations and keep records of claims. Congress validated these rights (Statutes at Large\, Treaties\, and Proclamations\, of the United States of America\, vol. 17\, 1872\, chap. 152). Location notices in the Clifton District affirm compliance with district regulations and/or federal law. They give the name of the claim\, its dimensions and,location\, and the names of locators. In case several locators made a single claim\, as was frequently the case in early records\, notices identify how many feet were allowed to each individual. Notices of location provide the date of location and the date filed and were signed by the mining district or county recorder.",,Public,9 microfilm reels
24316,Health Care Policy Option Commission,Publications,1993.,Chronological.,These are publications generated by the Health Care Policy Option Commission for distribution to the public. The 1993 Utah Legislature established the Commission to propose options for reform of the state's health care delivery and financing system. The publications provide information about the three options developed by the Commission for improved access to health care.,,Public,0.20 cubic foot
24322,Panguitch (Utah),Revised ordinances,1953; 1975; 1993.,"Chronological, thereunder numerical by titles, chapter, section, and parts.","These books contain the legislative action of city council to regulate\, require\, prohibit\, govern\, control\, or supervise any activity\, business\, conduct\, or condition authorized by UCA 10-3-701 to 715 (1977). An ordinance includes a number\, a title\, preamble\, an ordaining clause\, the body or subject of ordinance\, when applicable\, penalty of violation\, effective date\, signature of mayor or acting mayor\, and municipal seal.",,Public,1 microfilm reel
24332,Clifton Mining District (Utah). Recorder,Proof of labor record books,1874-1939.,"Roughly chronological with early records arranged by mine, thereunder chronological.","The original by-laws of the Clifton Mining District required that miners do one days work on a claim within sixty days of discovery and two more days work within the first year in order to hold the claim free from forfeiture. When Congress passed a general mining law in 1872\, it imposed a federal requirement of 100 dollars worth of work annually (Statutes at Large\, Treaties\, and Proclamations\, of the United States of America\, 1872\, vol. 17\, chap. 152). When work had been completed\, the district recorder visited the claim to confirm that work had been done satisfactorily and to certify the same in his record. Book P contains statements signed by Clifton District recorders certifying that they had inspected various claims. In 1897 the Utah State Legislature defined the manner in which work done on mining claims should be recorded (Laws of Utah\, 1897\, chapter 36). Utah law required the filing of affidavits sworn by claim owners. These affidavits were to describe in detail the work,completed\, including the amount of earth moved\, who actually did the work\, and the actual cost. Most proof of labor documents filed in Clifton District after statehood were affidavits complying with these guidelines.",,Public,1 microfilm reel
24400,Department of Human Services,Press releases,1978.,Chronological,"These are press releases issued by the Department of Social Services to promote departmental programs and events. The press releases treat the following topics: foster care\, Medicaid\, child support\, nutrition\, aging\, disease control\, veterans' affairs\, and the state prison--among others.",,Public,0.20 cubic foot
24359,"Department of Social Services. Office of Planning, Research, and Evaluation",Data Digest,ca. 1970-1977.,Chronological,"The Data Digest is a monthly publication. It provides information about the assistance payments made throughout the state. It tallies expenditures\, numbers of cases\, and numbers of persons receiving state and / or federal assistance with medical needs\, food stamps and the like. The numbers are broken down by county and district.",,Public,0.20 cubic foot
24370,Panguitch (Utah),Utah Community Progress scrapbooks,1975-1995.,Chronological by date.,"These are a chronological record of the activities of the municipality or individual municipal departments. They include photographs\, newspaper clippings\, flyers\, program notes\, brochures\, and other items pertaining to city activities and actions and reactions of the municipality's citizens.",,Public,2 microfilm reels
24365,Hatch (Utah),Codified ordinances,2001.,Numerical by title number.,"These books contain the legislative action of city council to regulate\, require\, prohibit\, govern\, control\, or supervise any activity\, business\, conduct\, or condition authorized by UCA 10-3-701 to 715 (1977). An ordinance includes a number\, a title\, preamble\, an ordaining clause\, the body or subject of ordinance\, when applicable\, penalty of violation\, effective date\, signature of mayor or acting mayor\, and municipal seal.",,Public,1 microfilm reel
24361,Hatch (Utah),Ordinances,1965-,Alphabetical by ordinance subject.,"These books contain the legislative action of city council to regulate\, require\, prohibit\, govern\, control\, or supervise any activity\, business\, conduct\, or condition authorized by UCA 10-3-701 to 715 (1977). An ordinance includes a number\, a title\, preamble\, an ordaining clause\, the body or subject of ordinance\, when applicable\, penalty of violation\, effective date\, signature of mayor or acting mayor\, and municipal seal.",Permanent. Retain until administrative need ends,Public,1 microfilm reel
24351,Panguitch (Utah),Zoning ordinances,1955; 1984-,Chronological by date.,"These ""land use and development"" ordinances provide standards for development for ""land use and development"" within the municipality. They have been approved by both the planning commission and the city commission. ""The planning commission shall prepare and recommend to the [city commission] a proposed zoning ordinance and maps . . . The [city commission] shall hold a public hearing on the proposed zoning ordinance . . . After public hearing\, the [city commission] may (a) adopt the ordinance as proposed; (b) amend zoning ordinance and adopt or reject the zoning ordinance as amended; or (c) reject the ordinance"" UCA 10-9a-404 (2005)).",Permanent. Retain until administrative need ends,Public,1 microfilm reel
24364,Hatch (Utah),Hatch town newsletter,1997-,"Chronological by year, thereunder by month.","These are a chronological record of the activities of the municipality or individual municipal departments. They include photographs\, newspaper clippings\, flyers\, program notes\, brochures\, and other items pertaining to city activities and actions and reactions of the municipality's citizens.",Permanent. Retain until administrative need ends,Public,1 microfilm reel
24404,Department of Human Services. Office of Family Support,Publications,1973-1997.,Chronological,"Records created by the agency\, including pamphlets\, reports\, newsletters\, and other published or processed documents. These records include information on the four assistance programs administered by the Office of Family Support: financial assistance\, medical assistance\, food stamps and energy assistance. Consists primarily of isolated publications not part of a more specific series.",,Public,0.20 cubic foot 1 microfilm reel
24430,Department of Health and Human Services. Office of Recovery Services,Publications,1975-,Chronological by date.,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",Permanent. Retain until administrative need ends,Public,0.20 cubic foot
24403,Department of Health and Human Services. Division of Child and Family Services,Central register for child abuse and neglect annual reports,1979-,Chronological by date.,"The central register is a statewide register for child abuse and neglect reports. The register is utilized to collect and organize data on child abuse and neglect in order for staff to have better idea on which to understand the problem\, plan and evaluate programs\, allocate staffing\, provide information to aid investigations and treatment\, and to disseminate information to the media and general public. The annual reports compare the scope of the problem from one year to the next and identify trends that may be occurring. These records also include information about the Automated Information Management System (SAFE) including contractors that developed the system\, weekly time sheets\, and specifications about entering data into the system.",Permanent. Retain until administrative need ends,Public,0.20 cubic foot
24409,Willow Springs Mining District (Utah). Recorder,File book,1891-1897.,Chronological by date recorded.,"The Willow Springs Mining District\, organized 21 May 1891 in the Deep Creek Mountains of western Tooele County (Utah)\, was an extension of mining activity at Gold Hill. Gold Hill prospectors organized this district in accordance with federal law\, which stated that mineral deposits in the public domain were free and open to exploration\, and locators of the same had exclusive right of possession (Statutes at Large\, Treaties\, and Proclamations\, of the United States of America\, vol. 17\, 1872\, chap. 152). The law authorized local mining districts to keep records and oversee mining operations within specified boundaries. The Willow Springs Mining District file book begins with a copy of by-laws for the district. By-laws are followed by a chronological list of claims or notices of location filed in the district. Each entry includes the claim name\, the date filed\, and the book and page number where notice was recorded. The flow of file entries is interrupted by notices of intention to hold,claims recorded in 1894 and by affidavits showing proof of labor in 1895. These documents relate to federal requirements for annual assessment work to hold claims.",,Public,1 microfilm reel
24405,Park City (Utah). City Recorder,Death register,1892-1972.,Chronological by date.,"The portion of these records available to the public contains death register entries for the years 1892 to 1905. Each entry has an assigned number\, name of decedent\, age\, place of death\, sex\, color\, marital status\, occupation\, birthplace\, parents' names\, parents' nativity\, place of interment\, date of interment\, date of death\, duration of illness\, cause of death\, physician's name\, undertaker's name\, where the body was shipped\, and the number of the transit permit. Many records have incomplete entries.",,Exempt,1 microfilm reel
24422,American Fork (Utah),Interment registers,1874-,Chronological.,"These registers serve as a cross-reference to plat books. They are arranged numerically by interment number. They include interment number\, name of deceased\, permit number\, date interred\, certificate number\, date of death\, location of grave by plot\, lot\, tier\, name of undertaker\, owner of lot\, and pertinent information on removal (if applicable).",Retain permanently,Public,2 microfilm reels
24401,Department of Health and Human Services. Division of Child and Family Services,Annual reports,1973-,Chronological by date.,"The Division of Child and Family Services is responsible for ensuring the safety of Utah's children through protection from abuse\, neglect or dependency. The annual reports describe yearly measures taken by the division to achieve this goal. Statistical data and plans for future improvements are included as well.",Permanent. Retain until administrative need ends,Public,0.20 cubic foot
24432,Department of Social Services. Division of Family Services.,Separated service delivery system reports,1971-1973.,Chronological,"Increasing demands for change in public welfare agencies led to the idea of separating the functions of money payments and services into two independent agencies. Utah's separation project was first undertaken by the Division of Family Services in 1969. In 1971 they received a two-year grant from the United States Department of Health\, Education\, and Welfare\, under Title IX\, Section 1110 of the Social Security Act to expedite the separation project. This series contains reports documenting the activities\, production\, and accomplishments of this project.",,Public,0.55 cubic foot
24554,District Court (Second District),Judgment index,1890-1896.,Alphabetical by defendant surname.,"This volume provides the names of the debtor and creditor\, case number\, and page numbers in the judgment record and judgment docket.",,Public,1.00 cubic foot 1 microfilm reel
24535,School and Institutional Trust Lands Administration,Publications,1994-,Chronological,"Records created by the agency\, including pamphlets\, reports\, and other published or processed documents. These records include information on trust lands\, revenues\, trust beneficiaries\, and other issues addressed by the School and Institutional Trust Lands Administration. Consists primarily of isolated publications not part of a more specific series.",Permanent. Retain until administrative need ends,Public,0.20 cubic foot
24550,District Court (Second District),Civil registers of actions,1880-1897.,"Numerical by case number, thereunder chronological by date.","Civil cases document the legal process and the administration of justice in conjunction with civil proceedings for the determination of a controversy between parties wherein rights are enforced or protected\, or wrongs are prevented or redressed. Records and documents pertaining to a particular civil action are filed together by the court clerk and collectively these documents constitute the case file. As these records or actions are filed\, the clerk enters them in these registers along with the filing date. The last volume in this series continued to be used briefly into statehood by Beaver County after it was transferred to the Fifth District Court.",,Public,1.00 cubic foot 2 microfilm reels
24552,District Court (Second District),Civil case index,1892-1896.,Alphabetical by surname.,This index provides case number and register of actions page for civil cases heard in the territorial Second District Court.,,Public,0.50 cubic foot 1 microfilm reel
24548,Loa (Utah),Cemetery records,1890-,Alphabetical by surname.,"These books or card files are arranged alphabetically by names of owners or deceased persons interred in the cemetery. They are used for reference purposes. The records include name\, interment number\, deed number\, date interred\, location of grave by plot\, lot\, block\, tier\, grave number\, and date of latest update.",Permanent. Retain until administrative need ends,Public,1 microfilm reel
24553,District Court (Second District),Criminal case index,1889-1892.,Alphabetical by defendant surname.,"This volume\, entitled ""Index to Territorial Criminal Register"" provides the case number and the page in the register of actions for criminal cases heard in the territorial Second District Court.",,Public,0.50 cubic foot 1 microfilm reel
24870,District Court (Third District),Abstract of judgment books,1889-1896.,Chronological by filing date.,"This series contains judgment abstracts filed with the territorial Third District Court. An abstract of judgment is a court document that states how much the loser of a lawsuit owes. Justice of the peace courts as well as other district courts could file an abstract of judgment with the clerk of the district court to serve as a lien upon the judgment debtor and to allow for execution in that district. The records are bound in volumes beginning with an alphabetical plaintiff index and followed by information relating to specific cases. Individual entries contain names of the plaintiff and defendant\, court where judgment was issued and often the name of the judge\, and the amount of judgment and prevailing party. That information is then followed by a log of the filing dates for individual documents such as the abstract of judgment\, executions\, or satisfactions.",,Public,1 microfilm reel
24849,Mercur Mining District (Utah). Recorder,Mining records,1895-1897.,"Concurrent by volume, thereunder chronological by date.","Mercur Mining District records include district by-laws and notices of location for claims staked in the district. According to federal law\, mineral deposits in the public domain were free and open to exploration\, and locators of the same had exclusive right of possession. Local mining districts managed mining operations and recorded claims (Statutes at Large\, Treaties\, and Proclamations\, of the United States of America\, vol. 17\, 1872\, chap. 152). Each notice of location recorded in the Mercur District affirms compliance with mining laws\, includes a detailed description of the claim\, names locators\, and includes dates of discovery and filing. Each claim is identified by a unique name\, such as Fortune\, Sunset\, or Bobtail Horse. Claim names are written prominently at the top of each page.",,Public,1 microfilm reel
24901,Department of Workforce Services. Division of Workforce Information and Payment Services,Trendlines,2001-2013.,Chronological,"""Trendlines is a magazine style newsletter published every two months by the Workforce Information Division of the Utah Department of Workforce Services. It provides feature articles and a basic understanding of Utah's Economy. Contributors to this newsletter include DWS economists and analysts as well as our partners such as economists and analysts at the Governor's Office of Planning and Budget."" (Workforce Information website January 2003\, http://jobs.utah.gov/wi) Electronic version available along with special Extra edition online.",,Public,0.35 cubic foot
24920,Salt Lake City Mosquito Abatement District (Utah),Annual report,1930-,Chronological by year,"These are reports on program activities and accomplishments of the municipality or individual department for the previous year. They may include statistics\, narrative reports\, graphs\, and diagrams.",Permanent. Retain until administrative need ends,Public,0.20 cubic foot
24869,Ogden (Utah). City Manager,Annual budget reports,1954-,Chronological by year.,"Pursuant to the City Charter\, a budget was prepared and presented by the City Manager for the upcoming fiscal year. The report is broken down by city department and figures are presented in a three-column format of actual expenditure\, estimated expenditure and proposed budget.",Permanent. Retain until administrative need ends,Public,0.70 cubic foot
24809,District Court (Third District),Judgment record book indexes,1891-1895.,The indexes are chronological by the record book indexed. Entries are alphabetical by initial letter of plaintiff surname.,"These indexes provide access by plaintiff name to the territorial JUDGMENT RECORD BOOKS of the Third District Court. They give plaintiff name\, defendant name\, and page number in the record books where a summary of the conclusions of each civil case is recorded.",,Public,1 microfilm reel
24917,Salt Lake City (Utah). City Auditor,Appropriation budget,1928-2015.,Chronological,"'Estimating the anticipated revenues and providing for the support of the government of the Salt Lake City Corporation\,' this series contains the report produced annually by the Board of Estimate and Apportionment\, which included the City Auditor. The intent of the report was to estimate the amount of monies needed to fund various city departments and programs for the coming year. Sections include an index\, letter of transmittal\, the actual tables of figures (often with budget numbers for each program)\, followed by a certification by the City Recorder.",,Public,0.35 cubic foot
24619,Santa Clara (Utah),Burials report,ca. 1855 - 2002.,Alphabetical by surname.,"These registers serve as a cross-reference to plat books. They are arranged numerically by interment number. They include interment number\, name of deceased\, permit number\, date interred\, certificate number\, date of death\, location of grave by plot\, lot\, tier\, name of undertaker\, owner of lot\, and pertinent information on removal (if applicable).",,Public,1 microfilm reel
25011,District Court (First District),Case files,1851-1885.,Chronological thereunder alphabetical.,"An original complaint\, summons\, indictment or arrest warrant which initiated a legal action together with all legal papers subsequently filed in connection with the civil or criminal proceeding through disposition or dismissal of the case make up these case files. These files document the legal process and the administration of justice in the First Judicial District. Both civil and criminal cases are included throughout the time period covered by the series. The majority of these cases are civil actions. Matters from throughout the several counties assigned to the district generally were heard in Salt Lake City. Cases from Salt Lake County are most numerous but matters from outlying counties are included.",,Public,3.00 cubic feet 4 microfilm reels
25075,Leeds (Utah),Cemetery records,1874-,Alphabetical by surname.,"These books or files contain the exact location of all persons buried in the cemetery. They include plot\, lot\, grave location\, and lot ownership record.",Permanent. Retain until administrative need ends,Public,1 microfilm reel
25089,New Harmony (Utah),Cemetery records,1866-,Alphabetical by surname.,"These books or files contain the exact location of all persons buried in the cemetery. They include plot\, lot\, grave location\, and lot ownership record.",Permanent. Retain until administrative need ends,Public,1 microfilm reel
25071,Leeds (Utah),Resolutions,1983-,Chronological by adoption date and numerical by resolution number.,"These are formal statements of a decision\, or expression of opinion put before or adopted by the city council. They may perform the same function as an ordinance. Resolutions may include the following: establishing water and sewer rates\, charges for garbage collection and fees charged for municipal services\, establishing policies and guidelines\, and regulating the use and operation of municipal property (UCA 10-3-717 (1997)).",Permanent. Retain until administrative need ends,Public,1 microfilm reel
25069,Leeds (Utah),Zoning ordinances,1983; 1998-,Chronological,"These ""land use and development"" ordinances provide standards for development for ""land use and development"" within the municipality. They have been approved by both the planning commission and the city commission. ""The planning commission shall prepare and recommend to the [city commission] a proposed zoning ordinance and maps . . . The [city commission] shall hold a public hearing on the proposed zoning ordinance . . . After public hearing\, the [city commission] may (a) adopt the ordinance as proposed; (b) amend zoning ordinance and adopt or reject the zoning ordinance as amended; or (c) reject the ordinance"" (UCA 10-9-402 (1995)).",Permanent. Retain until administrative need ends,Public,1 microfilm reel
25156,Mormon Battalion Monument Commission,Scrapbook and Newspaper Clippings,1855-1927.,"Alphabetical by subject, thereunder chronological by date.","This series contains individual newspaper clippings related to both the history of the Mormon Battalion and the efforts of various groups to memorialize them in the form of the Mormon Battalion Monument constructed on Utah's Capital Hill as well as a bound scrapbook compiled by Julia Farnsworth of the Daughters of the Mormon Battalion. This scrapbook provides a unique and extremely useful chronological record of efforts made to ensure the construction of the monument\, as well as historical reviews of the Mormon Battalion and statements of its importance.",,Public,0.70 cubic foot
25203,Sandy (Utah). Community Development Department,Publications,1977-,Chronological by year,"These are pamphlets\, leaflets\, studies\, proposals and similar material printed by or for the municipality or any of its departments\, subdivisions or programs\, and made available to the public\, or the last manuscript report if not published.",Permanent. Retain until administrative need ends,Public,0.20 cubic foot
25155,Mormon Battalion Monument Commission,Daughters of the Mormon Battalion records,1905-1930.,"Alphabetical by subject, thereunder chronological by date.","The Daughters of the Mormon Battalion was formed as an offshoot of the larger\, Daughters of the Utah Pioneers organization. Their purpose was to facilitate in whatever way they could in preserving the memory of Utah's Mormon Battalion. In the early part of the 20th century this stated purpose took the form of assisting the state government in planning a monument to the Battalion on Utah's Capital Hill. This series contains correspondence\, financial records and ledgers belonging to the Daughters of the Mormon Battalion. Documents in this series provide insight into the groups formation\, their organization and the pivotal role they played in pushing for the creation of the Mormon Battalion Monument Commission. Their efforts were rewarded in 1927 with the completion of a monument honoring the Mormon Battalion.",,Public,0.35 cubic foot 1 microfilm reel
25201,Lehi (Utah),Publications,1997-,Chronological.,"These are pamphlets\, leaflets\, studies\, proposals and similar material printed by or for the municipality or any of its departments\, subdivisions or programs\, and made available to the public\, or the last manuscript report if not published. Includes ""A Guide to Lehi City's Historical Sites and Places"" published by the Lehi Historical Preservation Commission and funded by grants from the Utah State Historical Society and Lehi City Corporation (1997).",Permanent. Retain until administrative need ends,Public,0.20 cubic foot
25197,Utah County (Utah). Housing Authority,Publications,1991-,Chronological by year,"These are pamphlets\, leaflets\, studies\, proposals and similar material printed by or for the county or any of its departments\, subdivisions or programs\, and made available to the public\, or the last manuscript report if not published.",Permanent. Retain until administrative need ends,Public,0.20 cubic foot
25204,Spanish Fork (Utah),Publications,1978-,Chronological by year,"These are pamphlets\, leaflets\, studies\, proposals and similar material printed by or for the city of Spanish Fork or any of its departments\, subdivisions or programs\, and made available to the public\, or the last manuscript report if not published. ""City News Review"" Vol. 1 No. 1 (Spring 1978)",Permanent. Retain until administrative need ends,Public,0.20 cubic foot
25202,Moab (Utah),Publications,c. 1956-,Chronological by year,"These are pamphlets\, leaflets\, studies\, proposals and similar material printed by or for the city of Moab or any of its departments\, subdivisions or programs\, and made available to the public\, or the last manuscript report if not published. Holdings include: ""Master Plan for Moab's Future"" prepared for the City of Moab\, Utah by Dale Despain\, Consulting Planner (c.1956) and Annual Report (1984)",Permanent. Retain until administrative need ends,Public,0.20 cubic foot
25196,Utah County (Utah). Planning Commission,Publications,1946-,Chronological by year,"These are pamphlets\, leaflets\, studies\, proposals and similar material printed by or for the county or any of its departments\, subdivisions or programs\, and made available to the public\, or the last manuscript report if not published.",Permanent. Retain until administrative need ends,Public,0.20 cubic foot 1 microfilm reel
25211,Cedar City (Utah),Publications,1990-,Chronological by year.,"These are pamphlets\, leaflets\, studies\, proposals and similar material printed by or for Cedar City or any of its departments\, subdivisions or programs\, and made available to the public\, or the last manuscript report if not published. Holdings include ""Master Plan"" (1990): 'This Master Plan is a policy document reflecting the general interests of the community and is designed to guide decisions and establish priorities affecting the future character of Cedar City' (Introduction p. 7)",Permanent. Retain until administrative need ends,Public,0.20 cubic foot
25205,Springville (Utah),Publications,1973-,Chronological by year,"These are pamphlets\, leaflets\, studies\, proposals and similar material printed by or for the city of Springville or any of its departments\, subdivisions or programs\, and made available to the public\, or the last manuscript report if not published. ""Flood Plain Information - Hobble Creek"" prepared for the city of Springville by the Department of the Army\, Sacramento District Corps of Engineers (June 1973),Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",Permanent. Retain until administrative need ends,Public,0.20 cubic foot 1 microfilm reel
25208,Murray (Utah),Publications,2003-,Chronological by publication year.,"These are pamphlets\, leaflets\, studies\, proposals and similar material printed by or for the city of Murray or any of its departments\, subdivisions or programs\, and made available to the public\, or the last manuscript report if not published. Holdings include Annual Report (1962-63).",Permanent. Retain until administrative need ends,Public,0.20 cubic foot
25210,Hurricane (Utah),Publications,1980-,Chronological by year.,"These are pamphlets\, leaflets\, studies\, proposals and similar material printed by or for the city of Hurricane or any of its departments\, subdivisions or programs\, and made available to the public\, or the last manuscript report if not published. Holdings include ""Hurricane City News"" (volume XVII\, 1997)",Permanent. Retain until administrative need ends,Public,0.20 cubic foot
25213,St. George (Utah). City Council,Publications,1972-,Chronological by year,"These are pamphlets\, leaflets\, studies\, proposals and similar material printed by or for the city of St. George or any of its departments\, subdivisions or programs\, and made available to the public\, or the last manuscript report if not published. Holdings include ""The City of St. George: Industrial Park"" (1972) which is an application for further study and funding from Economic Development Administration of the U.S. Department of Commerce.",Permanent. Retain until administrative need ends,Public,0.20 cubic foot
25212,LaVerkin (Utah),City Newsletter,1992-,Chronological by year,"This series consists of the LAVERKIN CITY NEWSLETTER published approximately from 1992 onward. Sections include Message From the Mayor/Office\, information on holiday activities\, licenses information\, and congratulations and spotlights for people and community groups. Holdings: June 1996\, December 1996\, March 1997\, December 1998.",Permanent. Retain until administrative need ends,Public,0.20 cubic foot
25218,Pleasant View (Utah),Publications,1973-,Chronological by year,"These are pamphlets\, leaflets\, studies\, proposals and similar material printed by or for the city of Pleasant View or any of its departments\, subdivisions or programs\, and made available to the public\, or the last manuscript report if not published. Holdings include ""Comprehensive Land Use Master Plan"" (1973).",Permanent. Retain until administrative need ends,Public,0.20 cubic foot
25209,Payson (Utah),Publications,1985-,Chronological by year,"These are pamphlets\, leaflets\, studies\, proposals and similar material printed by or for the city of Payson or any of its departments\, subdivisions or programs\, and made available to the public\, or the last manuscript report if not published. Holdings include ""Box Lake Dam Design Report"" (November 1985).",Permanent. Retain until administrative need ends,Public,0.20 cubic foot
25206,Kearns Metro Township (Utah),Publications,c. 1959-,Chronological by year,"These are pamphlets\, leaflets\, studies\, proposals and similar material printed by or for the city of Kearns or any of its departments\, subdivisions or programs\, and made available to the public\, or the last manuscript report if not published. Holdings include ""Kearns Community Development Program"" (c.1959-60),These are pamphlets\, leaflets\, studies\, proposals and similar material printed by or for the municipality or any of its departments\, subdivisions or programs\, and made available to the public\, or the last manuscript report if not published.",,Public,0.20 cubic foot
25232,Governor Leavitt,Photographs,1993-2003.,"Chronological by month and year, thereunder by subject or event; undated photographs were placed at the end by subject.","This series consists of photographs collected or generated by the Governor's Office during the administration of Michael O. Leavitt. The photographs may be prints\, negatives or both for the same event or subject.,Speeches\, addresses\, and comments. Remarks made at formal ceremonies and during interviews by heads of agencies or their senior assistants concerning the programs of their agencies. The format selected may be paper\, video tape\, motion picture film\, CD\, DVD\, etc.",,Public,16.60 cubic feet
25239,Department of Transportation. Communications Division,Official photographs: video documentation of construction projects,1981-,"Initially alphabetical by subject or name of construction project, and subsequently sequential by job number.","The Utah Department of Transportation (UDOT) documents highway construction projects. In addition to still photographs\, UDOT photographic services created video documentation from 1985 to 1992. These videos include footage of construction processes. They also document construction progress by driving with a camcorder through the entire length of a project at different time intervals. Video footage in this series documents freeway construction projects\, including I-70\, I-80\, I-215\, and I-15\, including the failed application of syncrete on I-15. It also documents construction of Bangerter Highway in Salt Lake City\, Washington Boulevard in Ogden\, and many additional state roads and bridges.",Permanent. Retain until administrative need ends,Public,17.60 cubic feet
25250,Provo (Utah). Energy Department,Annual reports,1940-,Chronological by year,"These are reports on program activities and accomplishments of the Provo City Power (Department of Utilities) for the previous year. They include statistics\, narrative reports\, graphs\, diagrams and several photographs. There are letters of transmittal from the Electric\, Water and Waste Removal Departments and broken done summaries of the Electric Department in particular.,Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101(7)(2017) and 9-7-208(4)(2006).",Permanent. Retain until administrative need ends,Public,0.20 cubic foot
25229,Department of Transportation. Office of Community Relations,Official photographs: Thistle disaster documentation,1983-1984.,Chronological by date.,"Utah Department of Transportation (UDOT) Community Relations personnel documented the Thistle Disaster of 1983-1984. Thistle\, originally the name of a town\, became a term used to describe a massive mud slide which created a natural dam across the Spanish Fork River and destroyed the town of Thistle.UDOT Photographic Services Director\, Gerald E. Peterson took hundreds of photographs of the Thistle area from April 1983 to May 1984. This collection not only documents the disaster and subsequent reconstruction\, but also includes photographs of Thistle before the disaster.",,Public,4.00 cubic feet
25251,Provo (Utah). Parks & Recreation Department,Annual reports,1936-,Chronological by year,"These are reports on program activities and accomplishments of the municipality or individual department for the previous year. They may include statistics\, narrative reports\, graphs\, and diagrams.",Permanent. Retain until administrative need ends,Public,0.20 cubic foot
25248,Elwood (Utah),Cemetery records,1906-,Alphabetical by surname.,"These books or files contain the exact location of all persons buried in the cemetery. They include plot\, lot\, grave location\, and lot ownership record.",Permanent. Retain until administrative need ends,Public,1 microfilm reel
25235,Clarkston (Utah),Cemetery records,1891-,None.,"The book and cards contain the location of all persons buried in the cemetery. They include the plat map\, lot\, grave location\, name of person buried and names of parents and/spouse. The record book also contains the signatures of all those who attended the Martin Harris monument unvailing at the grave site in 1925. This event included President Heber J. Grant of the LDS church.",Retain permanently,Public,0.25 cubic foot 1 microfilm reel
25353,Board of Pardons and Parole,Publications,1952-,Chronological by year.,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",Permanent. Retain until administrative need ends,Public,0.20 cubic foot
25360,Uintah County (Utah). Cemeteries Department,Vernal Memorial Park Cemetery burial book,1879-1992.,Generally chronological by burial date.,"These historical records document burials\, interments\, and disinterments. Information identifies burial rights\, permits\, ownership of plots\, layout\, location of and information about deceased persons and related records.",,Public,2 microfilm reels
25354,Smithfield (Utah),Publications,1977-,Chronological by year,"These are pamphlets\, leaflets\, studies\, proposals and similar material printed by or for the city of Smithfield or any of its departments\, subdivisions or programs\, and made available to the public\, or the last manuscript report if not published. Holdings include ""A Water System Master Plan for the Communities of Smithfield\, Hyde Park\, and North Logan\, Utah"" (The Tri-City Plan Volume II) (June 1977).",Permanent. Retain until administrative need ends,Public,0.20 cubic foot
25352,Merit System Council,Biennial reports,1942-1979.,Chronological by year.,"""It shall be the duty of the Council within the scope of these regulations...to promote public understanding of the merit system. As a means thereto\, the Council shall examine into and make a written report to the State agencies at least annually on the operation of the merit system...A copy of this report shall be filed with the State agencies and shall be open to public inspection."" This series contains annual and biennial reports of the Merit System Council.",,Public,0.20 cubic foot
25355,Central Weber Sewer Improvement District (Utah),Publications,1964-,Chronological by year.,"These are pamphlets\, leaflets\, studies\, proposals and similar material printed by or for the municipality or any of its departments\, subdivisions or programs\, and made available to the public\, or the last manuscript report if not published.",Permanent. Retain until administrative need ends,Public,0.20 cubic foot
25372,Salt Lake County School District (Utah),Biennial reports,1901-1907.,Chronological by year.,"These are reports of activities for the previous two years in the Salt Lake County School District. The office under which the report was published\, the County Superintendent\, was dissolved as of July 1\, 1907.,These are pamphlets\, leaflets\, studies\, proposals and similar material printed by or for the school district or any of its departments\, programs or schools\, and made available to the public\, or the last manuscript report if not published.",,Public,0.20 cubic foot
25633,Department of Transportation. Communications Division,Official photographs: AASHTO convention,1997.,Numerical by job number.,"The American Association of State Highway and Transportation Officials (AASHTO) held a five-day convention in Salt Lake City in November 1997. AASHTO is a nonprofit association representing highway and transportation departments in the 50 states\, the District of Columbia and Puerto Rico. It represents all five transportation modes: air\, highways\, public transportation\, rail and water. Its primary goal is to foster the development\, operation\, and maintenance of an integrated national transportation system. The 1997 convention featured an array of displays and speakers\, and drew as many 1\,200 transportation officials from throughout the United States as well as from several foreign countries. Photographs in this series provide detailed coverage of the events and activities of the convention.",,Public,0.70 cubic foot
25627,"Department of Natural Resources. Division of Oil, Gas, and Mining. Oil and Gas Conservation",Plugged and Abandoned Well files,1951-,"Alphabetical by location, thereunder numerically by American Petroleum Institute number.","This series consists of records for plugged and abandoned wells from counties with no active wells. The records include sundry notices and reports on wells\, well completion or re-completion reports and logs\, applications for permit to drill\, deepen or plug back\, log of oil and gas harvested\, the casing record\, production method\, the date approval to drill was granted\, and the plugging report. Information also includes the lease number\, well name\, and well location. Some records may contain inspection reports and there could also be injection application information in the files. These files are removed from the general set of well records files (series 8633) when they are transferred to the Records Center.",Permanent. Retain for 50 year(s),Public,1 microfilm reel
25608,Castle Dale (Utah),Cemetery records,1886-,Generally alphabetical by name.,"These books or files contain the exact location of all persons buried in the cemetery. They include plot\, lot\, grave location\, and lot ownership record.",Retain permanently,Public,1 microfilm reel
25631,Trade Commission,Laws and regulations,1947-1983.,Chronological.,"This series contains pamphlets created by the Trade Commission of Utah with selections of the Utah Code pertaining to the Acts Regulating Fair Trade and Unfair Practices in Commerce. Holdings include those published April 1\, 1947 and June 1\, 1954.",,Public,0.20 cubic foot
25847,Governor Huntsman,Executive correspondence,2004-2009.,"Alphabetical by subject, thereunder chronological.","This series contains business-related correspondence which provides unique information about agency functions\, policies\, procedures\, and programs. These records document material discussions and decisions made regarding agency interests and may originate on paper\, electronic mail\, or other media. Records may include congressional\, presidential\, and mayoral correspondence. This correspondence is filed separately from administrative policy and program files.,Business-related correspondence which provide unique information about agency functions\, policies\, procedures\, or programs. These records document material discussions and decisions made regarding all agency interests\, and may originate on paper\, electronic mail\, or other media. This correspondence is filed separately from program case files\, and project files.",,Public,11.00 cubic feet 20 microfilm reels
25848,Governor Walker,Executive correspondence,2003-2004.,"Alphabetical by subject, thereafter chronological.","This series contains an assortment of correspondence sent and received during her term as governor. The section of received correspondence is primarily from local\, state and national leaders corresponding on a wide range of issues that were pressing at that time. This section is arranged chronologically and does not represent all correspondence received addressed to Governor Walker but instead represents a majority sample\, as kept by her assistant\, of correspondence she read and responded to. The section of sent correspondence includes correspondence with state agencies\, local government\, federal and other state officials\, civic and business groups and the general public. Included are certifications\, congratulatory letters\, notes of condolence or sympathy\, welcome letters to groups meeting in Utah\, letters of reference\, thank-you letters\, letters of support and introduction\, invitation letters to civic and business groups\, grant and funding requests and congressional and federal agency,letters. This section is arraigned by alphabetically by subject and thereafter chronological.",,Public,1.00 cubic foot 2 microfilm reels
25854,Governor Walker,Speeches and official statements,1993-2004.,Chronological by year and month.,"Speeches\, addresses\, comments and statements prepared by Governor Walker and her staff and presented to the populace at large\, executives from other state agencies\, representatives of state and local government\, private groups\, colleges and universities\, business associations\, and new media and commentators.,Speeches\, addresses\, and comments. Remarks made at formal ceremonies and during interviews by heads of agencies or their senior assistants concerning the programs of their agencies. The format selected may be paper\, video tape\, motion picture film\, CD\, DVD\, etc.",Permanent. Retain for 5 year(s),Public,0.40 cubic foot 1 microfilm reel
25858,Governor Huntsman,Schedule,2005-2009.,By type thereunder chronological by date.,"These are the daily schedules created for Governor Huntsman. They are created to coordinate his activities and obligations efficiently. Each schedule documents the dates\, times\, type of activities\, notations\, names of persons or groups with whom he would be meeting\, and staff involved. Activities may include business meetings\, speeches\, or trips.",,Public,1.20 cubic feet 3 microfilm reels
23955,Iron County (Utah). County Recorder,Mining abstracts,1955-1960.,Alphabetically grouped and thereunder chronological by date of location.,"Utah county recorders are required by law to keep abstract records which show every conveyance\, encumbrance\, or other recorded instrument for every tract (Utah Code\, Annotated\, 1953\, 17-21-6). The Iron County recorder began keeping similar abstracts for mining claims in 1955. Each abstract is a chronological list of official activity relating to a particular mining claim. For each claim\, the recorder identified the mining district in which it was located\, names of locators\, the date of location\, and the book and page number where notice of location was recorded. This information is followed by a chronological list of activity on the claim\, including such things as proof of labor and sale or transfer. The record of each of these actions includes the names of grantee and grantor\, and the date\, book and page number on which each action was recorded. Because these abstracts cover only a five-year period\, the list of activity for each claim is brief.",,Public,1 microfilm reel
23959,Kingston (Utah),Ordinances and resolutions,1989-,Chronological by document date.,"According to Utah law the governing body of each municipality shall exercise its legislative powers through ordinances. (Utah Code Unannotated\, 1991\, 10-3-707). This series contains ordinances and resolutions adopted by the Kingston town council. With the exception of a 1992 ordinance imposing municipal sales tax\, all ordinances and resolutions deal with utilities and public services. They include contracts or franchises for a 911 emergency number\, cable television\, telephone\, electric service\, and trash removal.",Permanent. Retain until administrative need ends,Public,1 microfilm reel
23950,Marysvale (Utah),Cemetery plot maps,1996.,None.,Marysvale cemetery maps include a general map and four sectional maps. The general map illustrates the entire cemetery. It indicates plot numbers and shows location in relation to roadways and other plots. Sectional maps include the names of persons buried in each plot.,,Public,1 microfilm reel
23951,Iron County (Utah). County Recorder,Mining deeds,1899-1964.,Chronological by date.,"The Iron County recorder used these books to record mining deeds\, mineral certificates and patents. Mining deeds transfer ownership or interest in mining claims from one party to another. Each deed designates the parties involved\, names the consideration amount\, and describes what is being transferred including the name and description of the claim. They also identify the township in which the claim is located. Deeds are signed by the seller\, authorized by a notary public\, and recorded by the county recorder. Mineral certificates and patents transfer final legal title from the federal government. Final ownership of any mining claim involved more than discovery\, possession and recording\, but also required that the claimant work the ground and perform labor or otherwise pay for the claim. (see Statutes at Large\, Treaties\, and Proclamations\, of the United States of America\, vol. XVII\, chap. 152\, also Revised statutes of the United States\, chap. 6\, title 32). When full payment had beenof,received or the necessary requirements met\, the land office issued a mineral certificate which the claimant had recorded by the county recorder. Certificates or patents state that the individual has entered and paid for the claim at the Salt Lake City land office. They describe the claim and also indicate its location in terms of township\, range and section.",,Public,2 microfilm reels
23952,Iron County (Utah). County Recorder,Mining location notices (placer claims),1905-1965.,Chronological by date.,"Federal mining laws have provided that valuable mineral deposits in the public domain remain free and open to exploration and that the locators of the same have exclusive right of possession. The first step toward ownership of mineral deposits is the discovery of a potentially productive site and recording the claim or notice of location. Notices of location fall into two basic categories\, which the Iron County recorder kept in separate books. Lode claims are identified sections of veins of quartz or other rock\, bearing valuable deposits such as silver or gold\, and are identified in terms of feet along the lode. Placer claims include other forms of deposit\, typically petroleum\, and are defined by identifying a tract of land encompassing the deposit. Location notices in this series include placer claims only. Each notice names the claim and includes the name or names of locators\, the mining district\, a description of the land\, the dates of location and recording\, and an explanation of,the mining laws which authorize the claim.",,Public,2 microfilm reels
23954,Iron County (Utah). County Recorder,Mining location notices indexes,1920-1960.,Chronological by date.,"The Iron County recorder created an index to notices of location for mining claims and related documents such as proof of labor\, intent to hold a claim\, certificates of location and leases. For each entry the recorder included the names of locators\, the name of the claim\, and the mining district in which it was located. For each entry he or she identified the type of document\, the date of its creation and recording\, and the book and page number where recorded.",,Public,1 microfilm reel
23953,Iron County (Utah). County Recorder,Mining deeds index,1899-1952.,Alphabetical by both grantee and grantor.,"The Iron County recorder created a separate index to mining deeds. Reference in this index includes the names of grantee (buyer) and grantor (seller)\, the name of the mining claim involved\, the district in which it is located\, the dates the deed was created and recorded\, and the book and page number where recorded. This index provides access both by name of grantee and grantor.",,Public,1 microfilm reel
23961,Pinto Iron Mining District (Utah). Recorder,Location notices,1874-1894.,,"The Pinto Iron Mining District was organized in 1868 to facilitate iron mining in the mountains southwest of Cedar City. In accordance with established practice\, which Congress enacted into law in 1872 (see Statutes at Large\, Treaties\, and Proclamations\, of the United States of America\, vol. XVII\, chap. 152)\, mineral deposits in the public domain were free and open to exploration\, and locators of the same had exclusive right of possession. Local mining districts managed mining operations and recorded claims. The Pinto Iron Mining District record books primarily contain notices of location for mining claims. For each notice the mining district recorder reported the names of locators\, the name of the mining claim\, and a description of the claim\, including both a legal description and a description of the way the claim had been marked. The recorder reported dates for location and recording. In addition to location notices\, these record books contain some of the following documents:,minutes for miners' meetings\, notices of location for mill sites\, notices of relocation or amended location\, intentions to hold and work a claim\, deeds selling mines or mining interests\, and notices about water rights.",,Public,3 microfilm reels
23969,Iron County (Utah). County Recorder,Stateline Mining District records transcript,1896-1897.,"By document type, thereunder chronological by date.","In 1896 the Stateline Mining District was organized in Stateline Canyon in northwestern Iron County where deposits of gold and silver ore had been discovered. In accordance with federal law\, (see Statutes at Large\, Treaties\, and Proclamations\, of the United States of America\, vol. XVII\, chap. 152)\, mineral deposits in the public domain were free and open to exploration\, and locators of the same had exclusive right of possession. Local mining districts managed mining operations and recorded claims. Only one year after the organization of the Stateline District\, the Utah Legislature enacted a mining law which transferred the responsibility of recording mining claims from the mining district recorder to the county recorder (Laws of Utah\, 1897\, chapter 36\, ""Mining Claims""). The Iron County recorder made a transcript of all records kept by the Stateline District for the one year of its existence which preceded the law change. This transcript consists primarily of notices of location\, but,also includes a power of attorney and a few mining deeds. Each location notice includes the names of locators\, the name of the mining claim\, a description of the claim\, and indicates when and where the claim was originally recorded in the record book of the Stateline Mining District.",,Public,1 microfilm reel
23962,Kingston (Utah),Drinking Water Source Protection Plan,1998.,None.,"In 1998 Jones and DeMille Engineering prepared a document called Drinking Water Source Protection Plan for the Kingston town council. This volume describes the water source for Kingston and details all aspects of maintaining it. Information includes maps and diagrams of the community and water sources\, well source information\, aquifer test results\, sanitization information\, listings of possible potential contamination sources\, well driller's reports\, contingency plans for water rationing and decontamination\, and reports from the Department of Environmental Quality. This document also includes the drinking water source protection ordinance which was adopted by the Kingston town council.",,Public,1 microfilm reel
23968,Silver Belt Mining District (Utah). Recorder,Mining location notices,1872-1875.,Chronological.,"The Silver Belt Mining District was organized in 1872 in the area northwest of Cedar City. In accordance with established practice\, which Congress enacted into law that year (see Statutes at Large\, Treaties\, and Proclamations\, of the United States of America\, vol. XVII\, chap. 152)\, mineral deposits in the public domain were free and open to exploration\, and locators of the same had exclusive right of possession. Local mining districts managed mining operations and recorded claims. The Silver Belt Iron Mining District record book begins with a copy of the district by-laws\, and then includes notices of location for mining claims in the district. For each notice the district recorder reported the names of locators\, the name of the mining claim\, a description of the claim\, and dates of location and recording.",,Public,1 microfilm reel
23972,Milford (Utah),Funeral record book,1913-,Chronological by funeral date.,"This single volume was originally maintained by an unidentified funeral home and is now in the custody of the municipality. It details information about the deceased as well as funeral and burial arrangements. Information about the deceased includes name\, date of birth\, place of birth\, age at time of death\, occupation\, names of parents\, mother's maiden name\, date of death\, place of death\, cause of death and certifying physician. Funeral and burial information is arranged in the form of a list of services with a column to detail the charge for each service selected. It includes type of coffin or casket\, various types of services performed to prepare the body for burial\, transportation\, flowers\, grave site preparation\, newspaper death notices and music. Also included are name of officiating clergyman\, names of pall bearers\, name of cemetery\, and section\, lot and grave number. There is an index in the front of the volume where names of the deceased are listed alphabetically by first,letter of last name. Several pages have been razored out and others have been cut in half.",Permanent. Retain until administrative need ends,Public,1 microfilm reel
23964,Junction (Utah),Codified ordinances,1976.,"By title, chapter, and part.","In June 1976 the Junction town council adopted the ""Code of Revised Ordinances of the Town of Junction\,"" which is a complete simplified code of all general or permanent city ordinances (Utah Code Unannotated\, 1991\, 10-3-707). Codified ordinances delineate the functions of town government\, and define the responsibilities of both elected and appointed officials. In addition to statutory offices\, Junction ordinances authorize a superintendent of streets\, a chief of police\, a pound keeper\, a cemetery superintendent\, a water superintendent\, a fire chief\, and a board of health. Junction ordinances define criminal activity and provide for punishments and fines. They contain statutes regulating business\, water usage\, and waste disposal\, and they authorize taxation.",,Public,1 microfilm reel
23971,Milford (Utah),Cemetery records,1913-2002.,Numerical by assigned burial number and generally chronological by burial date.,"These books or files contain the exact location of all persons buried in the cemetery. They include plot\, lot\, grave location\, and lot ownership record.",,Public,3 microfilm reels
23995,San Francisco Mining District (Utah). Recorder,Mining records,1871-1896.,Chronological by date recorded.,"The San Francisco Mining District was organized in the San Francisco Mountains of Beaver County on 12 August 1871. The following year Congress passed a general mining law validating the already established precedent that mineral deposits in the public domain were free and open to exploration\, and locators have exclusive right of possession (Statutes at Large\, Treaties\, and Proclamations\, of the United States of America\, vol. 17\, 1872\, chap. 152). In local areas groups of miners organized districts to manage mining activity and keep records of claims. San Francisco Mining District Record Book A begins with a copy of the by-laws and an index (chronological list of claims recorded in the book). These are followed by notices of location for mining claims. Since early claims were limited to 200 feet along a lode\, several locators were generally listed on each claim. Location notices generally identified a claim by a unique name and provided a description of its location and dimensions. Each,location notice was dated and signed by a San Francisco Mining District recorder or deputy. Early location notices also included\, on the same page\, validation that assessment labor has been completed. San Francisco Mining District Book H includes a variety of additional mining related documents. These include affidavits offering proof of the completion of annual assessment labor\, and 'exemptions' filed in 1893-1894 when Congress temporarily suspended the requirement for annual assessment work.",,Public,3 microfilm reels
23996,Star Mining District (Utah). Recorder,Mining records,1870-1897.,,"Beaver County miners organized the Star Mining District in the Star Range southwest of Milford on 8 July 1870. The Star District included Shauntie\, a significant mining settlement which was the hub of Beaver County mining activity during the decade of the 1870s. The Star District was organized two years before Congress passed a general mining law validating the already established precedent that individuals had the right to claim mineral wealth in the public domain (Statutes at Large\, Treaties\, and Proclamations\, of the United States of America\, vol. 17\, 1872\, chap. 152). In local areas groups of miners organized districts to manage mining activity and to elect recorders to keep records of claims. The Star District books primarily contain notices of location or records of claims. Each notice identifies a claim by a unique name\, provides a description of its location\, and identifies the names of locators. Since early claims were limited to 200 feet along a lode\, several locators were,generally listed on each claim. Notices include dates for discovery and filing and are signed by the district recorder or his deputy. Early location notices also include the recorder's record of work competed on the claim. In addition to notices of location\, Star District books include the minutes of miners' meetings and copies of district by-laws.",,Public,2 microfilm reels
23991,North Star Mining District (Utah). Recorder,Mining records,1871-1897.,Chronological by date filed.,"Based on the date records commence\, Beaver County prospectors organized the North Star Mining District in the Star Mountain Range southwest of Milford in November 1871. This district included the mining camp Shenandoah City\, and was separated from the Star District by Elephant Canyon. The North Star District was organized just six months before Congress passed a general mining law validating the already established precedent that individuals had the right to claim mineral wealth in the public domain (Statutes at Large\, Treaties\, and Proclamations\, of the United States of America\, vol. 17\, 1872\, chap. 152). In local areas groups of miners organized districts to manage mining activity and to elect recorders to keep records of claims. The North Star District books primarily contain notices of location for claims. Each notice identifies a claim by a unique name\, provides a description of its location\, and identifies the names of locators. Since early claims were limited to 200 feet along a,lode\, several locators were generally listed on each claim. Notices include dates for discovery and filing and are signed by the district recorder or his deputy. In addition to notices of location\, Book C also includes some affidavits showing proof of labor and some exemption notices recorded in years that Congress excused prospectors from the annual labor requirement (1893-1894). A newspaper report of a North Star miners' meeting including a copy of by-laws as they stood in 1894 has been pasted inside the front cover of Book C.",,Public,2 microfilm reels
23992,Beaver County (Utah). County Recorder,Notices of location books,1872-1885.,Chronological.,"The Beaver County recorder created a set of four record books which are labeled 'Notices of Location.' Mining notices of location provide information about the discovery and location of a mining claim\, the names of locators\, and dates for discovery and filing. The Beaver County recorder recorded notices of location for claims in a dozen Beaver County mining districts as well as claims in unorganized territory. He recorded the greatest number of location notices for claims in the Star and Granite Districts. Even though these books are generally notices of location for mining claims\, they also contain a hodgepodge of other records\, including not only records created by the recorder's office\, but also records of the county clerk and Beaver County courts.,These are legal instruments recorded by the county recorder concerning mining. They include the following: Notices of locations\, Mining deed records\, Mining claims records\, Proof of labor records\, Mining mortgages\, Mining abstract records\, Mining transfers and relocations. In some counties mining records are compiled separately\, while in others they are part of the ""Official records.""",,Public,1 microfilm reel
24001,San Juan County (Utah). County Recorder,Mining location notices (lode claims),1900-1951.,Chronological by date recorded.,"The San Juan County recorder kept a separate set of books in which to record location notices for lode claims. Federal mining law outlined that the first step toward ownership of mineral deposits in the public domain was the discovery of a potentially productive site and recording a claim or notice of location. (see Statutes at Large\, Treaties\, and Proclamations\, of the United States of America\, vol. XVII\, chap. 152\, also Revised Statutes of the United States\, chap. 6\, title 32). Lode location notices are defined in terms of identified sections of veins or lodes of quartz or other rock bearing gold\, silver or other precious metals. By federal law\, lode claims could not exceed 1500 feet along the lode. Each claim in these books serves as notification that the undersigned locator has complied with United States and local laws and is entitled to a certain specifically named claim. Each notice identifies the names of locators\, names and describes the claim\, and provides dates of location,and filing. Most of the notices in these books do not identify a mining district\, nor do they indicate the locator's objective. However\, occasionally stated objectives were copper and uranium. A proliferation of notices recorded 1948-1951 can be attributed to uranium development which became important in San Juan County after World War II.",,Public,4 microfilm reels
23994,Rocky Mining District (Utah). Recorder,Mining records,1872-1891.,,"The Rocky Mining District\, organized 27 March 1872\, was one of several mining districts organized in Beaver County\, Utah\, in the 1870s. By-laws defined the boundaries as all of an isolated chain of mountains six miles north of Shenandoah City and 2 miles west of the Beaver River (the Rocky Range which is just north of Milford). Prospectors organized this district to manage mining operations and keep records of claims. Later that same year Congress validated the authority of local mining districts as well as the already established precedent that individuals have the right to claim mineral wealth in the public domain (Statutes at Large\, Treaties\, and Proclamations\, of the United States of America). The Rocky Mining District book primarily contains notices of location for mining claims. Each notice identifies the claim by a unique name which is prominently written at the top of the page. Notices provide descriptions for each claim\, identify the names of claim holders\, and provide dates,of discovery and filing. Since early claims were limited to 200 feet along a lode\, several locators were generally listed on each claim. Early claims also include\, on the same page\, a record of work done. In addition to notices of location\, the Rocky book also contains a copy of by-laws and miners' meeting minutes. Electing a recorder was the main business at miners' meetings.",,Public,1 microfilm reel
23990,Newton Mining District (Utah). Recorder,Mining records,1892-1897.,Chronological by date recorded.,"The decade of the 1890s was a boom time for mining in the state of Utah. The state's southern-most major mineral belt extends through the Wah-Wah and Tushar Mountains of Piute and Beaver Counties. The Newton Mining District\, organized 26 November 1892\, includes an area in eastern Beaver County along the Piute/Beaver County border. Utah mining districts were organized in accordance with federal mining law which allows individuals to claim mineral wealth found in the public domain (Statutes at Large\, Treaties\, and Proclamations\, of the United States of America\, vol. 17\, 1872\, chap. 152). Local mining districts managed mining operations and district recorders kept records of claims. Newton Mining District record books include a variety of records. Notices of location or claims are most prominent. These notices identify each claim by a unique name and provide descriptions that include location and dimensions. Location notices provide the names of claims holders and dates of discovery and,recording. The books also include minutes of miners' meetings\, a copy of by-laws\, notices of location for mill sites\, documents offering proof of annual assessment labor\, and notices of intent to hold claims for those years (1893-1894) when Congress temporarily suspended the work requirement. Each document in Newton District books is signed by a district recorder or deputy.",,Public,1 microfilm reel
23993,Preuss Mining District (Utah). Recorder,Mining records,1880-1897.,"Miners' meeting minutes are in the front of each Preuss District book. Thereafter, claims are chronological by date recorded. Books C and D are one book.","One of Utah's major mineral belts extends through the Wah-Wah and Tushar Mountains of Beaver and Piute Counties. Mining in this area prospered during the last quarter of the nineteenth century. The Preuss Mining District was organized in September 1880 in the area adjoining the San Francisco Mining District in northern Beaver County. It is bounded on the west by the Wah-Wah Valley. According to federal law\, mineral deposits in the public domain were free and open to exploration\, and locators of the same had exclusive right of possession. Local mining districts managed mining operations and recorded claims. (Statutes at Large\, Treaties\, and Proclamations\, of the United States of America\, vol. 17\, 1872\, chap. 152). The Preuss District mining books begin with minutes of miners meetings and a copy of district by-laws. These are followed by notices of location for claims within the district. Each location notice identifies a claim by a unique name and gives a description which includes the,claim's dimensions. Location notices also provide the names of claim holders and dates of discovery and recording. Some claims describe where the claim was recorded in the records of the Beaver County recorder. Each location notice is signed by a Preuss Mining District recorder or deputy.",,Public,1 microfilm reel
24000,San Juan County (Utah). County Recorder,Mining location notices (petroleum),1905-1941.,"Within each book claims are arranged chronologically as recorded, however the books are not chronological.","Mining location notices in this series document the petroleum boom which peaked in San Juan County in 1908-1909. After oil prospectors opened a gusher in March 1908\, the ensuing stampede to the San Juan and Colorado Rivers resulted in the recording of nearly 10\,000 location notices by July 1909 (Osmond L. Harline\, ""Utah's Black Gold\,"" Utah Historical Quarterly\, vol. 31\, no. 3\, p. 297). Federal mining law provided that valuable mineral deposits in the public domain were free and open to exploration and that the locators of the same were to have exclusive right of possession as long as they complied with federal and local law (Statutes at Large\, Treaties\, and Proclamations\, of the United States of America\, vol. XVII\, chap. 152\, also Revised Statutes of the United States\, chap. 6\, title 32). The first step toward ownership was the discovery of a potentially productive site and recording the claim or notice of location. Each notice affirms that the locator has complied with federal andon,local mining laws. Each notice names the claim and provides a description of it\, and each notice provides the names of locators and their place of residence.",,Public,8 microfilm reels
24059,District Court (Fourth District),U.S. Commissioner B. Ternes' Weber county docket book,1892-1895.,Numerical by case number.,"This docket records actions in cases heard before Commissioner B. Ternes in Weber County. Most actions are civil and related to monies owed. The docket records the parties involved\, their attorneys\, and the actions and dates of actions taken in the case.",,Public,0.20 cubic foot
24042,Monumental Mining District (Utah). Recorder,Mining district minutes,1908-1909.,Chronological by date.,"In March 1908 prospectors drilling for oil on the San Juan River opened a gusher which threw oil to a height of 70 feet. This discovery brought a stampede of speculators to San Juan County (Osmond L. Harline\, ""Utah's Black Gold\,"" Utah Historical Quarterly\, vol. 31\, no. 3\, p. 295-6). This volume\, entitled ""Rules and Regulations of the Monumental Mining District\,"" contains minutes of meetings held among claim holders as they met to reorganize the Monumental District\, coordinate mining activities\, and establish new rules and regulations adapted to the needs of petroleum exploration.The minutes summarize the discussion of these meetings held in Bluff\, Utah from November 1908 to November 1909. The miners revised previously established by-laws\, established regulations\, and instituted a mining district government to coordinate activities and enforce regulations. This book also includes a complete list of the miners in the district.",,Public,1 microfilm reel
24045,Treasurer. Unclaimed Property Division,Publications,2001-,Chronological,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",Permanent. Retain until administrative need ends,Public,0.20 cubic foot
24057,District Court (Fourth District),U.S. Commissioner Valentine Gideon's Weber county docket books,1893-1895.,Numerical by case number.,"These dockets record actions in cases heard before Commissioner Valentine Gideon in Weber County. Most actions are civil and related to monies owed. Some actions are criminal\, for adultery\, slander\, obtaining money under false pretenses\, etc. The docket records the parties involved\, their attorneys\, and the actions and dates of actions taken in the case.",,Public,0.20 cubic foot
24058,District Court (Fourth District),U.S. Commissioner M.A. Breeden's Weber county docket book,1892.,Numberical by case number.,"This docket records actions in cases heard before Commissioner M. A. Breeden in Weber County. Most actions (cases 1-53) are civil and related to monies owed. Two are criminal cases\, one for adultery\, the other for fornication. The docket records the parties involved and the actions and dates of actions taken in the case.",,Public,0.20 cubic foot
24056,District Court (Fourth District),U.S. Commissioner E.T. Hulaniski's Weber county docket books,1891-1895.,Numerical by case number.,"These dockets record actions in cases heard before Commissioner E. T. Hulaniski in Weber County. Most actions are civil and related to monies owed. The docket records the parties involved\, their attorneys\, and the actions and dates of actions taken in the case.",,Public,0.50 cubic foot
24041,Monumental Mining District (Utah). Recorder,Mining location notices,1896.,Chronological by date.,"In the 1890s miners flocked to San Juan County in search of gold which had been discovered in traces in the sandbars of the rivers and in the sandstone. Location notices were recorded in accordance with federal law\, which decreed that mineral deposits in the public domain were free and open to exploration\, and locators of the same had exclusive right of possession (see Statutes at Large\, Treaties\, and Proclamations\, of the United States of America\, vol. XVII\, chap. 152). Federal law authorized the organization of mining districts to oversee local mining operations and to record claims. Each Monumental District location notice provides a description of the claim and the boundaries thereof\, tells the name of the claim and the names of locators\, and gives the date of location. Each notice is signed by A.L. Riplee\, district recorder. All location notices included in the Monumental Mining District's location notices book are placer claims along the San Juan and Colorado Rivers\, and all were,recorded between January and April 1896. The Monumental book also includes a few notices of mill site water rights along the San Juan River.",,Public,1 microfilm reel
24156,Free Coinage Mining District (Utah). Recorder,Mining records,1895-1897.,"By record type, thereunder chronological by date.","The development of the cyanide process in the early 1890s and the construction of the first commercial cyanide mill in Mercur stimulated mining activity and prompted the organization of several new mining districts in Tooele County. The Free Coinage District was organized in 1895. The records kept by the Free Coinage Mining District recorder begin with the minutes of miners' meetings\, a copy of by-laws for the district\, and revisions to the same. These records are followed by notices of location for claims staked in the district. According to federal law\, mineral deposits in the public domain were free and open to exploration\, and locators of the same had exclusive right of possession. Local mining districts managed mining operations and recorded claims. (Statutes at Large\, Treaties\, and Proclamations\, of the United States of America\, vol. 17\, 1872\, chap. 152). Location notices for the Free Coinage District affirm compliance with federal and local laws. Each location notice names the,locator\, provides a name for the claim\, and describes it both in terms of dimensions and location. Notices provide dates of discovery and filing and are signed by Edward Bird\, district recorder. Free Coinage records also include a few labor certificates showing proof of assessment work required to hold claims.",,Public,1 microfilm reel
24154,Point Look Out Mining District (Utah). Recorder,Mining records,1896.,,"When A.M. and D.N. Murdock discovered gold near Look Out Station (former pony express station in Tooele County) in April 1896 they and others organized the Point Look Out Mining District the following month. According to federal law\, mineral deposits in the public domain were free and open to exploration\, and locators of the same had exclusive right of possession (Statutes at Large\, Treaties\, and Proclamations\, of the United States of America\, vol. 17\, 1872\, chap. 152). The law authorized local mining districts to keep records and oversee mining operations within specified boundaries. The Point Look Out record book is very small because less than one year after organization\, the Utah Legislature enacted a mining law which transferred responsibility for keeping mining records to county recorders (Laws of Utah\, 1897\, chapter 36). The record book includes a copy of by-laws for the district\, an abstract of claims recorded\, and notices of location (claims). Each abstract entry is signed by,the district recorder and includes the name of the claim\, an assigned number\, recording date\, and page number where notice of location was recorded. Each notice of location includes the name of the claim\, descriptive information\, names of locators\, and discovery date. All claims in the Point Look Out District were discovered April-July 1896.",,Public,1 microfilm reel
24152,Tooele City Mining District (Utah). Recorder,Mining records,1870-1887.,Roughly chronological by date recorded,"In August 1870 miners in the Tooele area organized the Tooele City Mining District in an area that had previously been part of the Rush Valley Mining District. According to established precedent\, which was later validated when Congress passed a federal mining law\, mineral deposits in the public domain were free and open to exploration\, and locators of the same had exclusive right of possession. In local areas miners organized mining districts and elected district recorders to oversee mining operations and keep records of claims. (See Statutes at Large\, Treaties\, and Proclamations\, of the United States of America\, vol. 17\, 1872\, chap. 152). Records for the Tooele City District begin with a copy of the by-laws for the district. These are followed by location notices and then a copy of by-laws as they were revised in October 1887. Each location notice provides the dimensions of the claim and a description of its location. It names locators\, gives dates of location and recording\, and,identifies the claim with a unique name. Early notices of location include several locators and identify the number of feet allowed to each.",,Public,1 microfilm reel
24155,Erekson Mining District (Utah). Recorder,Mining records,1894-1897.,Chronological by date.,"On 30 January 1894 a small group of ranchers and miners met at the Erekson Brothers Ranch in the pass between the Sheeprock and Simpson Mountains near the Juab-Tooele County border to organize the Erekson Mining District. The records kept by the Erekson district recorder primarily include location notices\, but also include other records such as documentation of assessment work. According to federal law\, mineral deposits in the public domain were free and open to exploration\, and locators of the same had exclusive right of possession. Local mining districts managed mining operations and recorded claims. (Statutes at Large\, Treaties\, and Proclamations\, of the United States of America\, vol. 17\, 1872\, chap. 152). Location notices recorded by the Erekson District describe the claims involved and affirm compliance with federal and territorial laws. Each notice names the locator or locators and provides the date and time of recording. All documents are signed by the district recorder.",,Public,1 microfilm reel
24153,Blue Bell Mining District (Utah). Recorder,Location notices,1896-1897.,chronological.,"The development of the cyanide process in the early 1890s and the construction of the first commercial cyanide mill in Mercur stimulated mining activity and prompted the organization of several new mining districts. The Blue Bell District was organized in southeast Tooele County in 1896. Records kept by the Blue Bell Mining District recorder include only notices of location for claims staked in the district. According to federal law\, mineral deposits in the public domain were free and open to exploration\, and locators of the same had exclusive right of possession. Local mining districts managed mining operations and recorded claims. (Statutes at Large\, Treaties\, and Proclamations\, of the United States of America\, vol. 17\, 1872\, chap. 152). Each notice of location recorded in the Blue Bell District includes a detailed description of the claim and the names of locators. The names of claims are printed boldly at the top of each page and each is signed and dated by the district recorder.",,Public,2 microfilm reels
24151,Cottonwood Springs Mining District (Utah). Recorder,Mining records,1892-1893.,Chronological by date filed.,"The development of the cyanide process in the early 1890s and the construction of the first commercial cyanide mill in Mercur stimulated mining activity and prompted the organization of several new mining companies in Tooele County. The Cottonwood Springs Mining District was organized in the area between the Sheeprock and Simpson Mountains near the Tooele-Juab County border. The records kept by the Cottonwood Springs Mining District recorder primarily include location notices. According to federal law\, mineral deposits in the public domain were free and open to exploration\, and locators of the same had exclusive right of possession. Local mining districts managed mining operations and recorded claims. (Statutes at Large\, Treaties\, and Proclamations\, of the United States of America\, vol. 17\, 1872\, chap. 152). Location notices recorded by the Cottonwood Springs District describe claims involved and affirm compliance with federal and territorial laws. Each notice names the locator or,locators and provides the date and time of recording. All documents are signed by the district recorder.",,Public,1 microfilm reel
24150,Hercules Mining District (Utah). Recorder,Location notices,1895-1897.,Chronological by date filed.,"The development of the cyanide process in the early 1890s and the construction of the first commercial cyanide mill in Mercur stimulated mining activity and prompted the organization of several new mining districts in Tooele County. The Hercules Mining District was organized in 1895. The records kept by the Hercules Mining District recorder include only location notices or mining claims. According to federal law\, mineral deposits in the public domain were free and open to exploration\, and locators of the same had exclusive right of possession. Local mining districts managed mining operations and recorded claims. (Statutes at Large\, Treaties\, and Proclamations\, of the United States of America\, vol. 17\, 1872\, chap. 152). Location notices for the Hercules District affirm compliance with federal and local laws. Each location notice names the locator or locators and describes the claim both in terms of dimensions and location. Notices provide a discovery date as well as the date and time,recorded and are signed by the district recorder or his deputy.",,Public,1 microfilm reel
24157,Dutch Mountain Mining District (Utah). Recorder,Mining records,1892-1894.,By document type.,"Throughout the decade of the 1890s mining prospectors searched the mountains of Tooele County in search of gold. Miners in the area of Dutch Mountain\, which is west of the current Dugway Proving Ground\, apparently organized the Dutch Mountain Mining District in 1892. Federal mining law enacted in 1872 provided that valuable mineral deposits in the public domain were free and open to exploration and purchase and that the locators of the same were to have exclusive right of possession. The law authorized the organization of mining districts to record mining claims and manage mining operations in local areas (Statutes at Large\, Treaties\, and Proclamations\, of the United States of America\, 1872\, vol. 17\, chap. 152). Dutch Mountain Record Book A contains notices of location recorded in the Dutch Mountain District 1892-1894. In addition to notices of location\, Dutch Mountain records also include abstracts of the location notices in Book A\, and many notices of intent to hold claims.",,Public,1 microfilm reel
24183,Department of Human Services.$bDivision of Substance Abuse and Mental Health,Mental health publications,1957-2004.,Chronological by year of publication.,"Documents created by the agency\, including pamphlets\, reports\, leaflets\, newsletters and other published or processed documents. These documents contain information about pertinent legislation\, methods of treatment\, community mental health centers\, citizen involvement and other services offered by the Division of Mental Health. The series consists primarily of isolated publications and is not part of a more specific series.",,Public,0.35 cubic foot
24168,Department of Health. Division of Community Health Services,Publications,1971-1996.,Chronological.,"Records created by the agency including annual reports\, newsletters and other published or processed documents. These records include information on health status\, health administration\, and other services provided by the Community Health Services Division. Consists primarily of isolated publications not part of a more specific series.,Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",,Public,0.20 cubic foot
24171,Labor Commission. Occupational Safety and Health Division,Utah OSHA News,ca. 1982-1987.,Chronological by date.,"This quarterly newsletter provides safety and health information to workers and employers. It announces changes to compliance standards set by the Utah Occupational Safety and Health Division (UOSH) and the federal Occupational Safety and Health Administration (OSHA). These standards aim to prevent work-related injuries\, illnesses and deaths. The newsletter also includes study results\, legislative actions\, and news items that pertain to occupational health.",,Public,0.20 cubic foot
24169,Department of Health. Bureau of Health Planning and Policy Analysis,Publications,1977-1989.,Chronological,"Records created by the agency including manuals\, reports and other published or processed documents. These records include information on health care legislation\, rural health planning\, medical expenses\, vital statistics and other issues addressed by the Bureau of Health Planning and Policy Analysis. Consists primarily of isolated publications not part of a more specific series.",,Public,0.20 cubic foot 1 microfilm reel
24170,Department of Health. Division of Occupational Health,Occupational Health Bulletin,ca. 1952-1955.,Chronological by date.,"This monthly newsletter aimed to address the unique health needs of farming\, mining and industry. It publicized health and safety hazards\, suggested precautionary and control measures\, addressed worker's disability needs\, and promoted agency services.",,Public,0.20 cubic foot
24205,Governor (2021- : Cox),Proclamations,1884.,None.,"This printed proclamation was issued by Governor Eli H. Murray 18 November 1884 in response to custom and in obedience to the proclamation of the President of the United States setting aside Thursday November 27 as a day of public thanksgiving and prayer. The proclamations were apparently stamped with the state seal and distributed widely by Arthur L. Thomas\, Territorial Secretary. This example was transferred back to Utah from South Dakota.",,Public,0.20 cubic foot
24210,Kanab (Utah),Economic and demographic studies,1991; 1992.,Chronological by report date.,"These studies provide an economic and demographic profile of Kanab for companies considering relocation. The first is a preliminary study completed in September 1991\, the second is the final profile completed in June 1992. The studies include statistics\, population projections\, graphs\, diagrams\, and tables concerning sales tax\, business costs\, temperatures\, comparisons of corporate income rates in western states\, education\, and maps.",,Public,1 microfilm reel
24203,Glendale (Utah),Revised ordinances,1975.,"Numerical by title, chapter, and section.","The city council in each of Utah's incorporated towns exercises its legislative powers by passing ordinances. Ordinances regulate all activity within the community (Utah Code\, 1988\, 10-3-701-707). With the support of the Utah League of Cities and Towns\, the Glendale council published a complete set of revised ordinances in 1975. This publication is a complete simplified code of all general or permanent ordinances for Glendale. The code outlines general provisions for conduct and imposes punishments for misconduct. It defines Glendale's boundaries and incorporation classification. The code defines the responsibilities of all town officers including the governing body and all appointed officers. It addresses budget and tax issues\, and regulates businesses\, municipal improvements\, and public services. Revised ordinances include a health code\, fire department code\, and planning and zoning ordinances. Sections of the code regulate animals\, garbage and litter\, public nuisances\, and define,offenses.",,Public,1 microfilm reel
24201,Department of Corrections. Division of Correctional Industries,Customer News,1996-,Chronological.,"Customer News is a bi-monthly newsletter distributed to Utah Correctional Industries (UCI) customers. It is designed to publicize products and services offered by UCI to its customer base. UCI products and services include furniture\, clothing\, mattresses\, interior and exterior signage\, printing\, community work crews\, general construction\, roofing\, asbestos abatement\, and pavement crack sealing. The newsletter also includes agency news.",Permanent. Retain until administrative need ends,Public,0.20 cubic foot
24202,Department of Health. Center for Health Data and Informatics,Utah health status update,1997-,Chronological.,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",Permanent. Retain until administrative need ends,Public,0.20 cubic foot
24208,Kanab (Utah),General plan,1995.,Grouped by topic.,"The Kanab city council and planning commission\, in conjunction with the Five County Association of Governments\, created the Kanab General Plan according to guidelines established Utah's in ""Municipal Land Use Development and Management Act"" (Utah Code\, 1992\, 10-9-301-306). In this plan\, adopted 26 September 1995\, Kanab's municipal government expresses the hope that Kanab will be a community which ""protects the heritage\, culture and values of the past while striving for a more diversified economy and creating an environment conducive to a high quality of life for living\, working\, visiting\, and playing."" The council proposes the plan as a decision making guide for businesses and individuals\, and as a planning guide for the city council and its various appointed boards and commissions.",,Public,1 microfilm reel
24204,Utah State Tax Commission. Economic & Statistical Unit,TC-23 monthly revenue summaries,1994-,Chronological.,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",Permanent. Retain until administrative need ends,Public,0.35 cubic foot
24293,District Court (Second District),Civil case files,1854-1896.,Numerical by case number.,"These are civil cases handled by the territorial Second District Court. Civil cases include suits to recover money\, petitions for divorce\, and writs of habeas corpus. A case is made up of an original complaint together with all legal papers subsequently filed in connection with the civil proceeding through disposition or dismissal of the case.",,Public,6.00 cubic feet
24266,Orderville (Utah),Water system development files,1935-1958.,Chronological by date.,"These files document the construction of Orderville's water system. When Orderville was incorporated in August 1935\, stockholders of the Orderville Water Company transferred their water shares to the new town to create a community water system. The town borrowed money from the Federal Emergency Administration of Public Works (WPA) for its construction. The files include the articles of incorporation of the Orderville Water Company\, transfer slips from the Orderville Water Company stockholders\, related correspondence\, ordinance authorizing construction of the water system\, billings\, reports\, bid documents\, change requests\, equipment purchases\, and a Department of Health's engineering survey of Orderville's water supply system.",,Public,1 microfilm reel
24265,Orderville (Utah),Ordinances and resolutions,1935-,Chronological by ordinance number.,"These files contain a handful of ordinances and resolutions adopted by the Orderville Town council. They are the legislative action of city council to regulate\, require\, prohibit\, govern\, control\, or supervise any activity\, business\, conduct\, or condition authorized by UCA 10-3-701 to 715 (1997). An ordinance includes a number\, a title\, preamble\, an ordaining clause\, the body or subject of ordinance\, when applicable\, penalty of violation\, effective date\, signature of mayor or acting mayor\, and municipal seal.",Permanent. Retain until administrative need ends,Public,1 microfilm reel
24285,Ogden (Utah). Cemetery Superintendent,Sexton's monthly reports and burial permits,1916-1974.,Chronological.,"These books or files contain the exact location of all persons buried in the cemetery. They include plot\, lot\, grave location\, and lot ownership record.",,Public,12 microfilm reels
24270,Alton (Utah),Water and road project photographs,1977; 1992; 1998; 2000; 2001.,Chronological by photograph date.,"These albums document the construction of the culinary water system and roads in Alton. There are three photographs (4x6)per album page\, some are identified others are not. They are grouped into the following four projects: 1977 - the drilling for water with drought relief funds at Birch Springs; 1992- Alton's farmers pipe project (phase I); 1998 - Culinary water project; and 2001 - the Alton Road Project.",,Public,1 microfilm reel
24346,District Court (Second District),Criminal registers of actions,1888-1897.,Numerical by case number.,"These books document filings and actions taken in criminal cases in the territorial Second District Court\, seated in Beaver County. The volumes give the defendant's name\, case number\, and list the dates and action or filing made on those dates. Volume 3 also gives the attorney's name and the minute book and page numbers where the actions were discussed. The third volume continued to be used briefly into statehood when Beaver county was moved into the Fifth Judicial District.",,Public,0.50 cubic foot 2 microfilm reels
24345,Department of Human Services,Operational Research Reports,ca. 1966-1970.,Chronological,"Operational Research Reports were published on a roughly quarterly basis. The reports include statistical analyses and summaries of departmental procedures\, services and expenditures. Some sample topics include the following: the food stamp program\, nursing home expenditures\, adoptions\, employee turnover\, and the like.",,Public,0.20 cubic foot
24337,District Court (Third District),Judgment docket indexes,1871-1896.,"Chronological by corresponding docket book, thereunder alphabetical by initial letter or two of plaintiff surname.","These volumes provide access to judgment dockets produced by the territorial Third District Court. The indexes provide surname\, first\, and middle names or initials of the plaintiff and defendants involved in the civil case. For each entry\, the page number where the judgment appears in the corresponding docket book is given.",,Public,2 microfilm reels
24334,Clifton Mining District (Utah). Recorder,Intent to hold claim notices,1893-1894.,Chronological by date filed.,"Federal mining law\, enacted in 1872\, confirmed that individuals had the right to claim mineral wealth in the public domain. However\, the law required miners to annually work the ground and perform at least $100 worth of labor on their claims in order to maintain them (Statutes at Large\, Treaties\, and Proclamations\, of the United States of America\, 1872\, vol. 17\, chap. 152). During the years 1893 and 1894 Congress passed joint resolutions temporarily suspending the requirement of annual assessment work. In order to obtain the benefit of this exception\, Congress required claim holders to file notices of their intention to hold their claims. Each document in this book is a notice of intent to hold a claim\, and all were filed between December 1893 and December 1894. Each notice names a claim\, declares the miner's intent to hold that claim\, and cites the book and page number where a notice of location was originally recorded. Some notices also provide a legal description of the claim,involved. Each notice includes the date filed and is signed by the district recorder.",,Public,1 microfilm reel
24336,District Court (Third District),Judgment record books,1870-1896.,Chronological by filing date.,"This series contains the judgment record and summarized case information of individual civil cases\, including divorces\, processed and filed in the various counties of the territorial Third District Court. A few of the last entries after statehood in 1896 pertain to the Third District Court in and for the county of Salt Lake. These records function as an abstracted reference source for all materials affecting the final judgment. A record typically includes the names of the parties\, case number by the time the court started regularly assigning numbers to cases\, stipulations and orders\, findings of facts and conclusions of law\, and a copy of the judgment or decree stating the results of the case including which party prevailed. Satisfaction of judgment may also be recorded. The judge\, clerk\, and filing date are noted as well.",,Public,9 microfilm reels
24344,"Department of Social Services. Office of Planning, Research, and Evaluation",Re Stat Report,1966-1977.,Chronological,"The Re Stat Report was a monthly newsletter published by the Department of Social Services\, Research and Statistics section. The newsletter communicated significant changes or developments in the operation of public assistance\, child welfare\, and other related programs. Its intended audience included the general public\, state legislators\, news media and staff members. From 1976-1977 it was called ""Facts & Figures.""",,Public,0.20 cubic foot
24340,Antimony Cemetery Maintenance District (Utah),Antimony cemetery records,1893-2002.,Alphabetical by surname.,"These books or card files are arranged alphabetically by names of owners or deceased persons interred in the cemetery. They are used for reference purposes. The records include name\, interment number\, deed number\, date interred\, location of grave by plot\, lot\, block\, tier\, grave number\, and date of latest update.",,Public,1 microfilm reel
24437,Department of Human Services,Human Touch newsletter,1993-,Chronological by date.,"The Human Touch newsletter is published monthly by the Utah Department of Human Services. The newsletter includes messages from the department's executive director\, employee accomplishments\, program announcements\, personnel changes\, policy changes\, and other issues important to the department at large. The newsletter became available online in 1999.",Retain permanently,Public,0.20 cubic foot
24464,Clifton Mining District (Utah). Recorder,Location notices indexes,1898-1938.,"Alphabetical groups, thereunder chronological.",Location notices indexes provide reference to notices of location (mining claims) and other records kept by the Clifton Mining District recorder. In 1894 district recorders began creating indexes referencing multiple books instead of indexing each book separately. These indexes provide only the name of a claim and the book and page number where a document was recorded. Notes about claims filed in 1911-1912 appear underneath the entries for Book N and O.,,Public,1 microfilm reel
24443,Five County Association of Governments (Utah),Publications,1957-,Chronological,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",Permanent. Retain until administrative need ends,Public,1 microfilm reel
24508,Ophir Mining District (Utah). Recorder,Miscellaneous records,1872-1874.,Roughly chronological.,"Ophir mining district recorder (Tooele County\, Utah)\, Lawrence Brown\, recorded documents other than notices of location in a separate book. These documents include work certificates signed by witnesses verifying that assessment work on claims had been completed. Other documents affect the validity of claims. These include protests against certain claims\, warnings not to interfere with certain claims\, a notice of les pendens\, and a power of attorney. This book also includes miners meeting minutes for September 1872 and April 1873.",,Public,1 microfilm reel
24530,Jordan Valley Water Conservancy District (Utah),Publications,1958-,Chronological,"These are pamphlets\, leaflets\, studies\, proposals and similar material printed by or for the municipality or any of its departments\, subdivisions or programs\, and made available to the public\, or the last manuscript report if not published.",Permanent. Retain until administrative need ends,Public,0.20 cubic foot 2 microfilm reels
24532,Cache County (Utah). County Sheriff,Publications,2001-,Chronological,"Records created by the agency\, including pamphlets\, reports\, and other published or processed documents. These records include information on courts\, crime\, jail facilities\, emergency management\, and other issues addressed by the Cache County Sheriff's Office. Consists primarily of isolated publications not part of a more specific series.",Permanent. Retain until administrative need ends,Public,0.20 cubic foot
24463,Clifton Mining District (Utah). Recorder,Proof of labor index,1906-1915.,Alphabetically grouped and thereunder chronological.,"Clifton Mining District recorders created an index to proof of labor documents filed in Books A\, B\, and C. The index provides the name of the claim\, sometimes the year\, and the book and page number where the document was recorded.",,Public,1 microfilm reel
24572,Ophir Mining District (Utah). Recorder,Deeds,1870-1873.,Roughly chronological by date recorded within each book.,"The earliest Ophir Mining District (Tooele County\, Utah) recorders registered deeds transferring mining claims or mining property from one party to another. Prospectors in the early Ophir District were highly involved in trading mining property because the original Ophir by-laws limited the amount each individual could claim to 200 feet per person. Mining deeds\, sometimes called indentures\, include the name and residence of involved parties\, the amount of consideration money\, the date\, and the name and description of the claim being sold. In addition to deeds\, Book B contains file entries recorded in 1871.,These are legal instruments recorded by the county recorder concerning mining. They include the following: Notices of locations\, Mining deed records\, Mining claims records\, Proof of labor records\, Mining mortgages\, Mining abstract records\, Mining transfers and relocations. In some counties mining records are compiled separately\, while in others they are part of the ""Official records.""",,Public,2 microfilm reels
24570,Washington County (Utah). County Commission,Minutes indexes,1937-1938; 1977-2000.,"Alphabetical by subject or name, thereunder chronological.","The index to Washington County commission minutes identifies both individuals and subjects discussed at commission meetings. As designed in 1937\, the index is in graph form. The first column lists 'name or nature\,' meaning individual's name or subject. The second column provides the date. Thereafter the graph is divided into a series of separate columns headed with labels such as: redemption\, roads\, poor fund\, appointments and resignations\, appropriations\, ordinances\, resolutions and petitions\, etc. The book and page number is then entered in the appropriate subject column. A clerk kept this index for only two years\, then forty years later commenced once more to make entries in the index book. At first he/she made entries in appropriate subject columns\, but thereafter disregarded them\, making all book and page entries in the miscellaneous column. The second book has only three columns: name or subject\, date\, book and page number.",,Public,2 microfilm reels
24599,Enterprise (Utah),Cemetery records,1903-,Alphabetical by surname.,"These books or files contain the exact location of all persons buried in the cemetery. They include plot\, lot\, grave location\, and lot ownership record.",Permanent. Retain until administrative need ends,Public,
24614,Washington City (Utah),Cemetery indexes,1858-,Alphabetical by name thereunder chronological by date,"These books or files contain the exact location of all persons buried in the cemetery. They include plot\, lot\, grave location\, and lot ownership record.",Permanent. Retain until administrative need ends,Public,0.20 cubic foot 1 microfilm reel
24973,Kanab (Utah),Kanab and Kane County economic development strategic plans,1998.,Seperated by community and county.,"The Kanab and Kane County Economic Development Strategic Plans were prepared by the Kane County Economic Development Working Team\, which included city council representatives from Kanab\, Orderville\, Big Water\, and lay citizens. The Kane County strategic plan was adopted by the Kane County Commission in January 1996. Both the Kanab and Kane County strategic plans were adopted by the Kanab City Council in February 1998\, as an appendage to the general plan. This booklet\, including both plans\, begins with a demographic and economic analysis of Kanab\, Kane County's largest community. It includes statements about Kanab's strengths and weaknesses\, and a vision statement of Kanab's ideal economy. The booklet includes a strategic plan for Kane County. Demographic and economic information about the county is followed by objectives for improvement.",,Public,1 microfilm reel
24987,Salt Lake City School District (Utah),Circular of public schools,1890-2023.,Chronological,"These are pamphlets\, leaflets\, studies\, proposals and similar material printed by or for the school district or any of its departments\, programs or schools\, and made available to the public\, or the last manuscript report if not published.",Permanent. Retain until administrative need ends,Public,0.20 cubic foot
24971,Ophir Mining District (Utah). Recorder,File books,1870-1873.,"By document type, with file entries chronological by date recorded.","The earliest Ophir Mining District (Tooele County\, Utah) recorders kept file books in which they recorded essential details about each notice of location they recorded. Each entry is headed with the name of a claim and then includes location and recording dates\, the names of locators with the number of feet allotted to each\, and the book and page number where a notice of location was recorded. In addition to file entries\, a section of Book D was used to record claims for land to be used for milling and smelting purposes\, for building lots in the town of Ophir\, and for water to be used for mining purposes.,These are legal instruments recorded by the county recorder concerning mining. They include the following: Notices of locations\, Mining deed records\, Mining claims records\, Proof of labor records\, Mining mortgages\, Mining abstract records\, Mining transfers and relocations. In some counties mining records are compiled separately\, while in others they are part of the ""Official records.""",,Public,3 microfilm reels
24935,Granite Mining District (Utah). Recorder,Mining records,1880-1887.,"By record type, thereunder chronological.","On 20 September 1880\, a small group of miners met at John Jones's cabin near Mud Spring in western Beaver County\, Utah\, to organize the Granite Mining District. They organized this district according to established custom and federal law which allows individuals to claim mineral wealth in the public domain (Statutes at Large\, Treaties\, and proclamations\, of the United States of America\, 1872\, vol. 17\, chap. 152). In the nineteenth century\, miners in local areas organized mining districts to manage mining operations and keep records of claims. Granite District mining books begin with an index and copy of the by-laws. These are followed by notices of location for claims within the district. Each location notice identifies a claim by a unique name and gives a description. Location notices also provide the names of claim holders and dates of discovery and recording. Some claims describe where the claim was recorded in the records of the Beaver County recorder.",,Public,1 microfilm reel
24937,Salt Lake City School District (Utah). East High School,Eastonia (yearbook),1926-,Chronological by publication year.,"These yearbooks document school activities. They are compiled by a yearbook staff with the assistance of a teacher advisor. The yearbooks contain names and photographs of the faculty\, staff\, and individual students by grade\, school clubs\, sports\, cultural events\, and academic and social activities.",Permanent. Retain until administrative need ends,Public,0.35 cubic foot
24930,Salt Lake City (Utah). Civil Defense Office,Annual reports,1951-1953.,Chronological,"These are reports on program activities and accomplishments of the municipality or individual department for the previous year. They may include statistics\, narrative reports\, graphs\, and diagrams.",,Public,0.20 cubic foot
25010,Salt Lake City (Utah). Mayor. Division of Personnel,Employee newsletters,1982-2008.,Chronological by year and month.,"These are records of a general facilitative nature created or received in the course of administering programs. They include daily\, weekly\, or monthly activity reports which are summarized in an annual report\, correspondence and memoranda.",,Public,0.20 cubic foot
24959,Salt Lake City (Utah). Department of Airports,Annual reports,1986-,Chronological,"These are reports on program activities and accomplishments of the municipality or individual department for the previous year. They may include statistics\, narrative reports\, graphs\, and diagrams.",Permanent. Retain until administrative need ends,Public,0.20 cubic foot
24986,Ogden (Utah). Community Development,Publications,1977-,Chronological by date.,"These are pamphlets\, leaflets\, studies\, proposals and similar material printed by or for the municipality or any of its departments\, subdivisions or programs\, and made available to the public\, or the last manuscript report if not published.",Permanent. Retain until administrative need ends,Public,0.20 cubic foot
25113,Salt Lake City (Utah). City Recorder,Proof of publication records,1888-,Roughly numerical by bill number and generally chronological by date.,"These are affidavits of publication and requests from City departments for the advertisement of various services required. These are paper copies\, filed by the department\, then chronologically. The information in these records include the request from the department with an attachment of the wording of the advertisement\, the affidavit of publication from the Newspaper Agency Corporation\, or similar type of company\, and a copy of the advertisement as it appeared in the newspaper ad.",Permanent. Retain for 6 year(s),Public,0.20 cubic foot
25097,Hurricane (Utah),Cemetery records,1911-,Alphabetical by surname.,"These books or files contain the exact location of all persons buried in the cemetery. They include plot\, lot\, grave location\, and lot ownership record.",Permanent. Retain until administrative need ends,Public,1 microfilm reel
25104,Virgin (Utah),Zoning ordinances,1994-,Chronological by adoption date.,"These ""land use and development"" ordinances provide standards for development for ""land use and development"" within the municipality. They have been approved by both the planning commission and the city commission. ""The planning commission shall prepare and recommend to the [city commission] a proposed zoning ordinance and maps . . . The [city commission] shall hold a public hearing on the proposed zoning ordinance . . . After public hearing\, the [city commission] may (a) adopt the ordinance as proposed; (b) amend zoning ordinance and adopt or reject the zoning ordinance as amended; or (c) reject the ordinance"" UCA 10-9a-404 (2005)).",Permanent. Retain until administrative need ends,Public,1 microfilm reel
25144,Salt Lake City School District (Utah),Staff newsletter,1969-2023.,Chronological by year,"These are pamphlets\, leaflets\, studies\, proposals and similar material printed by or for the school district or any of its departments\, programs or schools\, and made available to the public\, or the last manuscript report if not published.",Permanent. Retain until administrative need ends,Public,0.20 cubic foot
25148,Salt Lake Soil Conservation District (Utah),Publications,1964-,Chronological by year,"These are pamphlets\, leaflets\, studies\, proposals and similar material printed by or for the municipality or any of its departments\, subdivisions or programs\, and made available to the public\, or the last manuscript report if not published.",Permanent. Retain until administrative need ends,Public,0.20 cubic foot
25142,Salt Lake City School District (Utah),Publications,1943-2023.,Chronological by year published,"These are pamphlets\, leaflets\, studies\, proposals and similar material printed by or for the school district or any of its departments\, programs or schools\, and made available to the public\, or the last manuscript report if not published.",Permanent. Retain until administrative need ends,Public,0.35 cubic foot 1 microfilm reel
25141,Salt Lake City School District (Utah),Annual report to the community,1987-2023.,Chronological by year published,"These are pamphlets\, leaflets\, studies\, proposals and similar material printed by or for the school district or any of its departments\, programs or schools\, and made available to the public\, or the last manuscript report if not published.",Permanent. Retain until administrative need ends,Public,0.20 cubic foot
25223,Sevier County (Utah). County Commission,Publications,1969-,Chronological by year,"These are pamphlets\, leaflets\, studies\, proposals and similar material printed by or for Sevier County or any of its departments\, subdivisions or programs\, and made available to the public\, or the last manuscript report if not published. Holdings include ""Comprehensive Report on Water & Sewer for Sevier County Utah"" (1969) by Call Engineering and ""Overall Economic Development Program"" (1970).",Permanent. Retain until administrative need ends,Public,0.20 cubic foot
25224,Summit County (Utah). County Commission,Publications,1965-,Chronological by year.,"These are pamphlets\, leaflets\, studies\, proposals and similar material printed by or for Summit County or any of its departments\, subdivisions or programs\, and made available to the public\, or the last manuscript report if not published. Holdings include ""An Analysis of School Consolidation Needs in Summit County"" (1965)\, ""Master Plan 1965-1980""\, ""Kamas Valley Soil Conservation District Program"" (1973)\, and ""Snyderville Basin Sewer Improvement District Environment Assessment"" (1975).",Permanent. Retain until administrative need ends,Public,0.20 cubic foot
25221,Iron County (Utah). County Commission,Publications,1957-,Chronological by year.,"These are pamphlets\, leaflets\, studies\, proposals and similar material printed by or for Iron County or any of its departments\, subdivisions or programs\, and made available to the public\, or the last manuscript report if not published. Holdings include ""Watershed Work Plan Green's Lake Watershed"" (1957) and ""Comprehensive Water and Sewer Plan for Iron County\, Utah"" (1968).",Permanent. Retain until administrative need ends,Public,0.20 cubic foot
25219,Salt Lake City (Utah). Division of Planning and Zoning,Publications,1988-2015.,Chronological by year,"These are pamphlets\, leaflets\, studies\, proposals and similar material printed by or for the Salt Lake City Division of Planning and Zoning and made available to the public\, or the last manuscript report if not published. Holdings include ""Salt Lake City Economic Status Report"" (1988).",,Public,0.20 cubic foot
25227,Utah County (Utah). County Commission,Publications,1971-,Chronological by year,"These are pamphlets\, leaflets\, studies\, proposals and similar material printed by or for Utah County or any of its departments\, subdivisions or programs\, and made available to the public\, or the last manuscript report if not published. Holdings include ""Flood Plain Information: Provo River and Rock Canyon Creek"" (1971) and ""Utah County Merit System Annual Report"" (1972).",Permanent. Retain until administrative need ends,Public,0.20 cubic foot 1 microfilm reel
25220,Weber County (Utah). County Commission,Publications,1975-,Chronological by year.,"These are pamphlets\, leaflets\, studies\, proposals and similar material printed by or for Weber County or any of its departments\, subdivisions or programs\, and made available to the public\, or the last manuscript report if not published. Holdings include ""Weber County. . . Yesterday Today and Tomorrow"" (1975) and ""Department of Aging and Volunteer Services - Programs\, Services"" (n.d.)",Permanent. Retain until administrative need ends,Public,0.20 cubic foot
25253,Provo (Utah). City Council,Publications,1940-,Chronological by year,"These are pamphlets\, leaflets\, studies\, proposals and similar material printed by or for the city of Provo or any of its departments\, subdivisions or programs\, and made available to the public\, or the last manuscript report if not published. See temporary list for holdings detail.",Permanent. Retain until administrative need ends,Public,0.20 cubic foot
25280,Tooele County School District (Utah),Publications,1974-,Chronological by year,"These are pamphlets\, leaflets\, studies\, proposals and similar material printed by or for the school district or any of its departments\, programs or schools\, and made available to the public\, or the last manuscript report if not published.",Permanent. Retain until administrative need ends,Public,0.20 cubic foot
25279,Uintah County School District (Utah),Publications,1967-,Chronological by year,"These are pamphlets\, leaflets\, studies\, proposals and similar material printed by or for the school district or any of its departments\, programs or schools\, and made available to the public\, or the last manuscript report if not published.",Permanent. Retain until administrative need ends,Public,0.40 cubic foot 1 microfilm reel
25278,Park City School District (Utah),Publications,1977-,Chronological by year.,"These are pamphlets\, leaflets\, studies\, proposals and similar material printed by or for the Park City school district or any of its departments\, programs or schools\, and made available to the public\, or the last manuscript report if not published. Holdings include school building bonds Notice of Sale (1977).",Permanent. Retain until administrative need ends,Public,0.20 cubic foot
25281,San Juan County School District (Utah),Publications,1969-,Chronological by year.,"These are pamphlets\, leaflets\, studies\, proposals and similar material printed by or for the school district or any of its departments\, programs or schools\, and made available to the public\, or the last manuscript report if not published.",Permanent. Retain until administrative need ends,Public,0.20 cubic foot 1 microfilm reel
25276,Iron County School District (Utah),Publications,1976-,Chronological by year.,"These are pamphlets\, leaflets\, studies\, proposals and similar material printed by or for the Iron County school district or any of its departments\, programs or schools\, and made available to the public\, or the last manuscript report if not published. Holdings include Notice of Sale for School Building Bonds (1976).",Permanent. Retain until administrative need ends,Public,0.20 cubic foot
25275,Provo City School District (Utah),Publications,1929-,Chronological by year,"These are pamphlets\, leaflets\, studies\, proposals and similar material printed by or for the school district or any of its departments\, programs or schools\, and made available to the public\, or the last manuscript report if not published.",Permanent. Retain until administrative need ends,Public,1.00 cubic foot 1 microfilm reel
25274,Granite School District (Utah),Publications,1914-,"Alphabetical by type of publication, thereunder chronological by year.","These are pamphlets\, leaflets\, studies\, instruction manuals\, proposals and similar material printed by or for the Granite School district or any of its departments\, programs or schools\, and made available to the public\, or the last manuscript report if not published. Types of publications include classroom instruction/curricula and then miscellaneous.",Permanent. Retain until administrative need ends,Public,2.00 cubic feet 1 microfilm reel
25284,Washington County School District (Utah),Publications,1958-,Chronological by year.,"These are pamphlets\, leaflets\, studies\, proposals and similar material printed by or for the school district or any of its departments\, programs or schools\, and made available to the public\, or the last manuscript report if not published.",Permanent. Retain until administrative need ends,Public,0.20 cubic foot
25283,Weber School District (Utah),Publications,1959-,Chronological by year.,"These are pamphlets\, leaflets\, studies\, proposals and similar material printed by or for the school district or any of its departments\, programs or schools\, and made available to the public\, or the last manuscript report if not published.",Permanent. Retain until administrative need ends,Public,0.35 cubic foot 1 microfilm reel
25298,Weber Basin Water Conservancy District (Utah),Publications,1972-,Chronological by year.,"These are pamphlets\, leaflets\, studies\, proposals and similar material printed by or for the municipality or any of its departments\, subdivisions or programs\, and made available to the public\, or the last manuscript report if not published.",Permanent. Retain until administrative need ends,Public,0.20 cubic foot
25282,Millard County School District (Utah),Publications,1971-,Chronological by year,"These are pamphlets\, leaflets\, studies\, proposals and similar material printed by or for the school district or any of its departments\, programs or schools\, and made available to the public\, or the last manuscript report if not published.",Permanent. Retain until administrative need ends,Public,0.20 cubic foot 1 microfilm reel
25296,Juab County School District (Utah),Publications,1970-,Chronological by year.,"These are pamphlets\, leaflets\, studies\, proposals and similar material printed by or for the Juab school district or any of its departments\, programs or schools\, and made available to the public\, or the last manuscript report if not published. Holdings include ""A Study of the Instructional and Organizational Program. . ."" (1970)",Permanent. Retain until administrative need ends,Public,0.20 cubic foot 1 microfilm reel
25297,Carbon County School District (Utah),Publications,1930-,Chronological by year.,"These are pamphlets\, leaflets\, studies\, proposals and similar material printed by or for the school district or any of its departments\, programs or schools\, and made available to the public\, or the last manuscript report if not published.",Permanent. Retain until administrative need ends,Public,0.20 cubic foot
25293,South Sanpete County School District (Utah),Publications,1964-,Chronological by year,"These are pamphlets\, leaflets\, studies\, proposals and similar material printed by or for the school district or any of its departments\, programs or schools\, and made available to the public\, or the last manuscript report if not published.",Permanent. Retain until administrative need ends,Public,0.20 cubic foot
25473,Dept. of Highways. Public Relations Office,Subject Photographs,"1957-1970, 1979.",Alphabetical by subject.,"The Department of Transportation (UDOT) documents its activities and construction projects with photographs. During the late 1950s and early 1960s\, when the bulk of these photographs were taken\, the Department (then organized as the State Road Commission) was highly involved in the construction of Interstate Highways throughout the state. This collection commences in 1957\, which is one year after President Eisenhower signed the Federal-Aid Highway Act of 1956\, calling for the construction of a National System of Interstate and Defense Highways. These photographs document original construction of Interstate-15\, Interstate-70\, and Interstates-80 and 80N (later changed to I-84). Photographs include drawings of proposed routes\, photos of construction in progress\, photos of engineers and construction crews\, aerials of sections of highway\, and photos of construction equipment. They document the construction of numerous structures and bridges and the development of freeway and and state road,signs. In addition to interstate construction\, the commission also photographically documented road maintenance throughout the state. Photographs document snow removal\, flood damage\, accidents\, and vandalism. They document widening State Street in Salt Lake City which required replacing the old Eagle Gate\, a decorative structure with an eagle statue perched on top which arches over the street at the foot of Capitol Hill. In addition to road construction and maintenance these photographs document commission events such as conferences of the American Association of State Highway Officials (AASHO) and the Western Association of State Highway Officials (WASHO). They also include scenery shots and a variety of other miscellaneous treasures including photographs of Native Americans and historic photographs of the Beehive House (Brigham Young's home) and of Utah roads and travel in the early twentieth century.",,Public,6.00 cubic feet
25539,Division of State History,Utah Preservation magazine,1997-2006.,Numerical by volume number.,"This record series consists of the magazine that the State Historic Preservation Office publishes annually. The publication consists of articles that relate to historic preservation in Utah.,Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",,Public,0.35 cubic foot
25499,Grand County (Utah). County Treasurer,Tax assessment rolls,1890-1996,"Chronological by year, thereunder numerical by parcel number.","These rolls are a record of annual assessments and the payments of property taxes. ""By November 1\, the county auditor must deliver the corrected assessment roll to the county treasurer\, together with a signed statement"" (UCA 59-2-326 (2003)). The rolls include date\, location and description of property\, total evaluation\, assessed valuation\, total exemptions\, value as corrected\, amount due\, and amount paid.",Permanent. Retain until administrative need ends,Public,13.00 cubic feet
25457,Utah State Office of Education. School Finance and Statistics Section,Annual School Finance and Statistics Workshop Book,1979-2008.,Chronological by date,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",,Public,1.00 cubic foot
25500,Coordinating Council of Higher Education,Master plan committee reports,1967-1968.,Alphabetical by committee.,"These reports were produced by the study committees appointed by the Coordinating Council for Higher Education\, in order to create a ""Master Plan"" for Higher Education in Utah. Each committee was designated by a letter of the alphabet: ""C"" = Junior College\, Vocation and Technical Education ""E"" = Continuing Education\, Public Service\, Evening School and Extension ""F"" = Financing Higher Education ""G"" = Governance of Higher Education ""H"" = Auxillary Services and Physical Plant ""I"" = Students: Numbers\, Characteristics and Opportunities ""J"" = Research and Graduate Education ""K"" = Student Personnel ""L"" = Roles and Curriculum ""M"" = Supporting Services,Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",,Public,1 microfilm reel
25559,Altamont (Utah),Cemetery records,1904-2004.,Numerical by plot number.,"These books or files contain the exact location of all persons buried in the cemetery. They include plot\, lot\, grave location\, and lot ownership record.",,Public,1 microfilm reel
25469,Orangeville (Utah),Cemetery records,1898-,Alphabetical by surname.,"These books or files contain the exact location of all persons buried in the cemetery. They include plot\, lot\, grave location\, and lot ownership record.",Permanent. Retain until administrative need ends,Public,1 microfilm reel
25487,Cleveland (Utah),Cemetery records,1887-,Alphabetical by surname.,"These books or files contain the exact location of all persons buried in the cemetery. They include plot\, lot\, grave location\, and lot ownership record.",Retain permanently,Public,1 microfilm reel
25853,Governor Walker,Press releases,2003-2004.,Chronological by year and month.,"This series contains press releases given to numerous media sources to publicize the Governor's activities and opinions\, and the documentation to produce them. The records contain information on the appointment of judges and officials\, announcements of new businesses in Utah\, legislative announcements and official decrees recognizing and celebrating significant individuals and events.",,Public,0.70 cubic foot 1 microfilm reel
25849,Governor (2021- : Cox),Constituent Correspondence,2004.,Chronological by month and year.,"This series includes correspondence directed to the Governor's office from Utah citizens and others voicing their concerns and opinions on various topics often requesting action or information of Governor Olene Walker or a state agency. The records include incoming constituent letters\, electronic mail\, phone call inquiries\, in-person inquiries\, and requests that have been referred elsewhere for the Governor's response. If a question or request was forwarded by the Governor's office to a state agency\, a copy of that agency's response is often attached. Subjects include a vast array of topics such as consumer protection\, environmental concerns\, corrections\, legislation\, and the rights of state prisoners.",,Public,2.35 cubic feet 5 microfilm reels
25850,Governor (2021- : Cox),Schedule,2004.,Chronological by date.,"This is the daily schedule of Olene S. Walker. It was created to coordinate her activities and obligations efficiently. Each days schedule records date\, times\, type of activity\, often with notations\, names of persons or groups with whom she would be meeting\, and staff involved. Activities include business meetings\, speeches\, trips\, etc. The schedules were created and kept electronically using a computer program created by the Governor's information technology staff. The schedules span the period from just before the inauguration of Lt. Governor Walker's first term through the end of Governor Walker's first term.",,Public,0.75 cubic foot 1 microfilm reel
25851,Governor Walker,Photographs,2003-2004.,Alphabetical by subject.,"This series contains photographs preserved by Governor Walker's office which depict Walker in formal and informal situations. The majority of the photos where taken by events; meetings with staff\, cabinet\, local\, state and national leaders and international visitors. Most photos taken are digital in format.",,Public,2.50 cubic feet
25856,Governor Huntsman,Constituent correspondence,2005-2009.,Chronological by year.,"This series includes letters to the Governor's office from Utah citizens and others who present opinions or request action on various issues. Records include letters\, e-mail\, documented phone calls\, in-person inquiries\, and copies of requests referred to the appropriate governmental entity for response.,Business-related correspondence which provide unique information about agency functions\, policies\, procedures\, or programs. These records document material discussions and decisions made regarding all agency interests\, and may originate on paper\, electronic mail\, or other media. This correspondence is filed separately from program case files\, and project files.",,Public,34.00 cubic feet
16837,Department of Environmental Quality. Division of Waste Management and Radiation Control,Uranium mill tailings licensee records,1956-,Alphabetical by licensee name.,"Records document division's role in monitoring uranium mill tailings sites\, including control and cleanup activities (40 CFR 192(2000)\, Utah Code 19-3-104(2015)). License records include applications\, license amendments\, quarterly reports\, correspondence\, memoranda\, maps\, engineers' plans\, photographs\, and studies.",Permanent. Retain for 20 year(s) after expiration of permit or license,Public,
1774,Department of Environmental Quality. Division of Air Quality,Public meetings notification records,i 1982-,Alphanumerical,"These are affidavits which show that notices of public meetings were published in the newspaper(s). They include letter of authorization to newspaper to publish the notice; invoice from the newspaper giving the date of the invoice\, the name of the newspaper that published the notice\, the size of the advertisement\, the ad number\, a description of the ad\, the date published\, and the amount due; and an affidavit of publication giving the name and signature of the newspaper's employee certifying that the ad was published\, the date of publication\, and a clipping of the ad.",Retain for 1 year(s),Public,
28237,Department of Environmental Quality. Division of Waste Management and Radiation Control,United States Environmental Protection Agency documents,1984-,Chronological,"These documents are related to the working relationship between the state of Utah and the EPA. Documents are used to plan inspections and other actions in order to comply with standards set through the EPA regulatory partnership. Records include EPA related correspondence\, year-end reports\, notices of inspection\, Performance Partnership Agreements\, State Review Framework documents\, and other regulatory partnership documentation.",Retain for 30 year(s),Public,
7582,Department of Environmental Quality. Division of Air Quality,Visible emission training record,1982-,None,"This is a record of certification of air pollution observers for bureau inspectors\, local health department employees\, and employees of pollution sources. This certificate is good for 6 months. It includes name of the observer being certified\, his business affiliation\, his mailing address\, the dates of the training\, the number of hours of training\, a description of the background air at the time of the test (blue sky\, hazy\, etc)\, the weather conditions at the time of the test including the wind speed and direction and the temperature\, and any weather changes during the test\, the observer's distance from the pollution source\, the results of the tests for black and for white smoke giving the number of the reading\, the number of the observer's,opacity reading\, the transmission meter's reading\, and the percentage of the observer's deviation\, the number of deviation readings greater than 15%\, the average black and white smoke deviations\, the certification requirements\, and the signature of the certifying official.",Retain for 1 year(s),,
14167,Division of Environmental Health,Administrative records,1980-1984.,none,"This series contains division files which document the following: Northwest compact through 1982\, local health\, environmental health meetings\, Department of Agriculture laboratory reorganization\, MX missile task force\, Governor Rampton briefings\, and the Governor's executive order\, various contracts (1984)\, and personnel reocrds (1984)",Permanent. Retain for 2 year(s),Public,
7587,Department of Environmental Quality. Division of Air Quality,Budget estimates and justification files,1982-,None,"These are copies of budget estimates and justifications prepared by the bureau. They include annual budget requests and workload increase requests containing the following information: Workload Increase Requests: gives the title of the program\, the year of the request\, an analysis of the alternative(s) to the request\, the specific request\, the additional funds needed to meet the workload increase and the means of securing the funds\, a breakdown of the increased staffing needed including the title and grades of the positions\, the additional salary and benefits costs\, and a breakdown of the increases in other expenses such as travel and space; Annual Budget Request: gives the budget year; the program title and authority; the program's objectives; the,means to be used to achieve those objectives; indicators of demand for those objectives and the performance measures for the two previous\, the current\, and the next year\, including a breakdown of the work demand under type\, workload productivity\, and impact of the work; performance analysis; possible future events which may have an impact on the program; budget amounts for the four year period (the two previous years\, the current year\, and the next year)\, giving the number of full time employees\, the amount and percentage of state fund dollars\, the amount and percentage of federal fund dollars\, the amount and percentage of dedicated credits\, the amount and percentage of other funds\, and the totals; and the names of the division and,the department.",Permanent. Retain for 2 year(s),,
7601,Department of Environmental Quality. Division of Air Quality,Administrative correspondence,1980-,None.,"These are copies of outgoing and originals of incoming letters to the Environmental Protection Agency\, the general public\, other state agencies\, vendors\, and others. They include letters of transmittal with copies of transmitted information\, information on billing procedures\, information on air pollution monitoring\, information on equipment\, and a variety of other subjects.",Retain for 2 year(s),Public,
7604,Department of Environmental Quality. Division of Air Quality,Equipment information files,1980-,None,"This information documents on equipment purchased and used by the bureau. It includes operator's manuals\, copies of the specifications\, draft and final procedures drawn up by the bureau for the use of monitoring equipment\, and blueprints for volume flow measurement devices\, mass flow measurement devices\, lab and field equipment\, electronic equipment\, shop equipment\, and air monitoring equipment.",Retain until disposition of asset,,
1711,Department of Environmental Quality. Division of Air Quality,"Air pollution instrument audit/calibration, span, and precision reports",1980-,Alphanumerical,"These are reports of tests done on pollution monitoring equipment conducted to verify the accuracy of the equipment. They include the type of pollution analyzer being audited\, the date of the audit\, the make and number of the analyzer\, the station where the equipment is located\, the cylinder number\, and the test result of the audit.",Retain for 4 year(s),Public,
22648,Department of Environmental Quality. Division of Air Quality,Government Records Access and Management Act access requests,1986-,Chronological,"Files created in response to requests from individuals seeking access to government records\, as provided under UCA_63-2-204_(1999). Files contain the request\, copies of Records Officer response granting or denying access to records requested\, and all related supporting documents. These files may also contain agency responses to requests for nonexistent records\, to requesters who provide inadequate descriptions\, and requests which should be directed to another agency.",Retain for 2 year(s) after resolution of issue,Public,
22227,Department of Environmental Quality. Division of Air Quality,ATLAS Asbestos training course provider records,1988-,"Alphabetical by company, thereunder chronological",These records document company programs for training and certifying various types of asbestos workers. The records are used to administer the training and certification according to Environmental Protection Agency (EPA) requirements. The records are also used to manage the training course programs for providers to become certified according to the EPA and state rules and regulations. Re-certification is required each year in order for the companies to maintain the training programs.,Retain for 14 year(s) after final action,Public,
22001,Department of Environmental Quality. Division of Air Quality,New Source Review Section green copies,1992-,Numerical by document number,"These records serve as backups for documents generated by the Division of Air Quality's New Source Review (NSR) section. They are copies of signed legal records that can serve as necessary legal documents in the event that the original documents are lost. The ""green"" copies are reproductions of all records that are generated yearly by the NSR section. The green copies are dated and then assigned a four digit document number with the last two digits of the calendar year at the end (i.e. DAQE-0001-92). The records include all documents that require a signature including memoranda\, correspondence\, legal permits\, newspaper notices\, etc.",Retain for 11 year(s),Public,
24063,Department of Environmental Quality. Division of Air Quality,ATLAS Asbestos/Demolition contractor inspection memoranda,1991-,Alphabetical by contractor name,Memoranda generated by Division of Air Quality inspectors resulting from various inspections of asbestos and demolition contractors. The inspections are conducted on demolition sites and sites scheduled for asbestos removal. The inspections determine if work may continue or if there are violations. The memoranda are used to determine if any enforcement action is to be taken and provide documentation of enforcement actions. Information includes contractor name and details about the inspection. Information may also include violations.,Retain for 5 year(s),Public,
23873,Department of Environmental Quality. Division of Air Quality,Inspection videotapes,1996-,Chronological.,"This record series consists of videotapes of various sites inspected by the Hazardous Air Pollutants Section (HAPS) under the authority of UCA 19-2-104 and UAC R307-801. The videotapes are used to provide visual documentation of site inspections and violations. HAPS inspects sites involving asbestos removal\, lead-based paint removal\, and demolition of buildings.",Permanent. Retain for 7 year(s),Public,
25733,Department of Environmental Quality. Division of Air Quality,Clean air tax forms,1992-2002.,Alphabetical by name.,"These are copies of TC40-F tax credit forms prepared by residents of Utah seeking to obtain State tax credits for purchasing and installing EPA certified pellet burning stoves\, high mass wood stoves\, solid fuel burning devices\, and natural gas or propane free fireplaces. The credit was discontinued in 2002.",Retain for 10 year(s),Private,
27772,Department of Environmental Quality. Division of Air Quality,X-ray fluorescense and dosimeter reports,1994-,alphabetical name of property owner,"These records include reports documenting the use of portable X-ray fluorescence (XRF) analyzers\, which are used by the Division of Air Quality to test for lead based paint\, provide a fast and reliable method for classifying many painted surfaces. Measurements taken by the division indicate whether lead based paint (in use prior to 1978) is present\, lead based paint is not present\, or the measurement is inconclusive and a laboratory test is necessary. XRF analyzer testing is one of the methods recognized by the Environmental Protection Agency (EPA) to detect lead in painted surfaces. Because the XRF analyzer uses a radiation source\, the division uses dosimeter record forms to track who uses the machine and log how much radiation operators are exposed to. Records include the XRF tests and reports\, check out/in log for XRF analyzer unit\, XRF leak reports\, and dosimeter reports. Dosimiter report information includes individual personal information which may include name\, social security\,,and other various information. Records also include XRF home test reports which include address and other citizen's personal information.",Retain for 15 year(s) after completion of publication or report,Public,
1766,Department of Environmental Quality. Division of Drinking Water,Public hearing records,i 1979-,None,"Records of hearings conducted as part of the regulatory process and hearings on proposed rules and changes; they may be maintained with related information including meeting notices\, proofs of publications\, meeting minutes\, and the conclusions reached. UCA 52-4-200 (2009) requires that written minutes be kept of all open meetings. May include audio and video recordings.",Permanent. Retain for 2 year(s),Public,
1778,Department of Environmental Quality. Division of Drinking Water,Inactive community drinking water case files,i 1949-,Numerical by water system number,"These are records of community water systems that are no longer functioning or have been assimilated by an active community water system. These files consist mainly of correspondence and laboratory reports. Once the system has been taken over by another water system\, records of permanent importance are merged with the new file.",Retain for 40 year(s),Public,
7653,Department of Environmental Quality. Division of Drinking Water,Compliance reports,1985-,Chronological,"This is a record of water systems submitting unsatisfactory water quality samples. This record includes the following reports: A) A list of water systems that have failed to notify the public of their violations of regulations: gives the date of the report\, the report period\, and a list of water systems by county giving the name of the water system and the type of violation. B) Public notification status report: gives the report date and report period\, the name and number of the water system\, the date the water system was advised of the violation\, the date the public was notified\, and the type of violation. C) A list of unsatisfactory bacteriologic samples input into the computer: gives the report date and period\, and a list by county of the,samples giving the name of the county\, the name of the system\, the date the sample was collected\, the location where the sample was collected\, the type of analysis\, the type of sample\, and the test results. D) Monthly insufficient bacteriologic samples submitted: gives the report date and period\, and a list of water systems submitting insufficient samples with the system's name and number\, the number of samples required and the number submitted. E) Bacteriologic check sampling status report: gives the report date and period\, the system's name and number\, the original lab/sample number\, the date the sample collected\, and the sample results\, and the verifying lab number\, date checked\, and results.__F) Repeat violators in the three previous quarters:,gives the date of the report\, the report period\, the name and type of system\, the period of operation\, and the number of violations in the previous three quarters. G) Inorganic chemical monitoring failures: gives the report date and period\, the name and number of the water system\, the name\, number\, and type of water source\, the type of water (source or ground)\, and the last analysis year.",Retain for 1 year(s),,
7665,Department of Environmental Quality. Division of Drinking Water,Public water supplies computer files,1985-,None,"This is a duplicate copy of all the information input to the computer to ensure that the data will be preserved in case the information on-line is accidentally deleted. These tapes are updated weekly and monthly. This information includes bacteriologic water quality analyses\, water systems operators certification\, public drinking water systems files\, bacteriologic test reports\, chemical test reports\, public water system operators reports\, engineering project reports\, compliance reports\, reports of water systems by local health departments\, and paint and coatings files.",Retain until final action,Private,
7657,Department of Environmental Quality. Division of Drinking Water,Chemical analysis records,1985-,Numerical by water system.,"This series documents laboratory testing of water samples for chemical or radiologic contaminants. The records are used to determine if contamination exceeds safe levels and if corrective action needs to be taken. Information in the series includes name and number of the water system\, name and number of the water sample source\, the number of the laboratory testing the sample\, the date and time the sample was collected\, the description of the sample source\, the name of the individual collecting the sample\, the name and address where the test results were sent\, and a breakdown of the specific types of contaminants found in the sample and the amount of each found.",Permanent. Retain for 15 year(s),Public,
7661,Department of Environmental Quality. Division of Drinking Water,News releases,1985-2004.,None,"These are prepared statements or announcements issued for distribution to the news media. These records include news releases announcing events such as the adoption of new agency programs\, termination of old programs\, major shifts in policy\, and changes in senior agency personnel.",Permanent. Retain for 1 year(s),,
7663,Department of Environmental Quality. Division of Drinking Water,News media log,i 1985-,None,"This log documents phone contacts from the news media. Included in this series is date and time of contact with either a television station\, radio station\, or a newspaper; caller's name; bureau contacted; name of person contacted\, subject of contact\, and results of contact (air time\, publication\, etc.).",Retain for 1 year(s),,
7626,Department of Environmental Quality. Division of Drinking Water,Purchase requisitions,1977-,None,"These are requests to Department of Administrative Services\, Purchasing Division to procure needed equipment and supplies. They include name of the requesting department\, division\, and bureau\, the date of request\, date the requisition wanted\, the requisition number\, the estimated cost of the supplies or equipment\, the address and telephone number where the supplies or equipment are to be sent\, the name of the person originating the requisition\, the signature of the purchasing agent\, the low organizational and activity numbers\, the purchase order number\, the item number\, the quantity of each item requested\, the description and specifications of each item\, the unit price and the total cost of all items.",Retain for 1 year(s),,
7646,Department of Environmental Quality. Division of Drinking Water,Bacteriological test reports,1985-,None,"These are the summary records of the results of bacteriological tests. They include the following reports: A) Monthly Bacteriologic Summary: gives report date\, the water system name and number\, the number of samples required\, the dates the samples were collected\, the name and number of the laboratory testing the sample\, the initials of the individual collecting the sample\, the type of sample (i.e.\, routine)\, the type of analysis\, the sampling location\, and the test results. B) Annual Bacteriologic Summary: gives the report date\, the water system's name and number\, the number of samples required\, and a breakdown by month giving the total samples per month\, the number of check\, investigative\, high bacti density\, routine\, and other samples taken\, and the results of the tests. C) Bacteriologic Analysis Performed for Community Water Systems: gives the date of the report\, the system's name and county where it is located\, the number of samples required\, and the laboratories used during the,reporting period.",Retain for 1 year(s),,
7652,Department of Environmental Quality. Division of Drinking Water,Engineering projects report,1952-,Chronological,"This is a record of all public and private water systems construction projects submitted to the bureau for review. It includes the following reports: A) Chronological list of projects received: gives the report date\, the dates the projects received\, the name of the staff member assigned to review the project\, the name of the water system submitting the report\, the name of the project and the review response date; B) A list of projects received by staff engineer: gives the date of the report\, the reporting period\, the names of the engineers\, and the number of plans each received; C) A list of projects reviewed during a specific period by engineer: gives the report date\, the report period\, the names of the engineers\, the number of plans each,reviewed\, and the average length of the review; D) A list of projects received by county: gives the report date\, the report period\, the names of the counties\, and the number of plans received per county.",Retain for 1 year(s),Protected,
14116,Department of Environmental Quality. Division of Drinking Water,Bond transcript files,1983-,Alphanumerical by drinking water system and year,"This series contains transcripts of hearings conducted by the division to determine the payment and closure of a bond from an individual water system once the project has been completed. The files may include a copy of the bond\, certification by the recipient's attorney\, evidence of public support for the project\, copy of notice of public hearing on the proposed drinking water project\, copy of the agenda\, transcript of the proceedings of the public hearing\, copies of ordinances relating to the project\, type and amount of other funding\, and names/telephone numbers of the presiding official of the political subdivision/engineer/bond council member.",Retain for 7 year(s) after resolution of issue,Public,
12123,Department of Environmental Quality,Payroll period time records,1986-,Chronological by date of pay period,"These are employee time sheets for the department and include regular hours worked\, leave taken\, overtime\, and excess hours worked.",Retain for 30 year(s),Public,
7710,Department of Environmental Quality. Division of Radiation Control,Administrative Rule analysis proposed rule/change notices,1979-2015.,Chronological.,"This is a proposal by the agency to adopt a new administrative rule or change an existing rule. It includes the name and address of the department or agency submitting the form\, the name and telephone number of the contact person\, the title of the rule\, a summary of the rule or change and the reason for it\, the anticipated cost impact of the rule\, the type of notice (proposed rule\, change in proposed rule including the rule number\, a 120 day rule\, or a five year review/continuation)\, a justification for a 120 day rule\, whether the rule is authorized by state code or required by federal mandate and the applicable citations\, the means by which the public may comment on the proposed rule (at a public hearing\, by appearing at the agency\, or by written,comment) and the period for making their comments\, the name and signature of the agency head or designee\, the date the notice was signed\, the date and time the notice was received in the Office of Administrative Rules and the name of the person receiving it\, the dates the 120 day rules become effective and lapse\, and the Office of Administrative Rules and the originating agency's numbers.",Permanent. Retain for 2 year(s),Public,
16840,Department of Environmental Quality. Division of Radiation Control,High level radioactive waste environmental monitoring files,2015.,Alphabetical by subject,"These records document the activities of this bureau and of the Department of Energy in the search and establishment of a storage site for high level radioactive wastes in Utah. They include correspondence\, memoranda\, site characterization reports\, proposed waste site construction schedule\, minutes of public hearings on waste site proposals\, copies of written comments\, copies of federal regulations\, and copies of guidelines for site selection.",Permanent. Retain until administrative need ends,,
1722,Department of Environmental Quality. Division of Air Quality,Air pollution monitoring equipment certifications,i 1980-,Alphanumerical,"This is the certification of manufacturers\, the National Bureau of Standards\, testing laboratories\, and the bureau itself that the emission monitoring equipment used by the bureau meets federal standards. It includes the serial number of the equipment being certified\, the purchase order number\, the type of analysis\, the name of the analyst\, the date of certification\, the results of the test\, and the length of time the certification is valid.",Retain for 7 year(s),,
7734,Department of Environmental Quality. Division of Solid and Hazardous Waste,Hazardous waste site files,1980-2009.,Alphabetical by site location,"This is a record of all hazardous waste sites in the state\, including treatment\, storage\, and disposal facilities. It includes design classifications\, laboratory reports\, correspondence\, resumes of consultants\, procedures for processing hazardous wastes\, requests for permits\, comments of bureau on EPA's removing types of waste from the list of hazardous wastes\, land acquisitions plans\, inspection reports\, notification of inspection reports\, memoranda of agreements\, pre-inspection checklists\, hazardous waste site plans\, engineer's plans\, site photographs\, and notification of hazardous waste activities. Includes information on hazardous waste sites and facilities including their size\, location\, and equipment\, the name and,address of site owners and operators\, the EPA identification number\, the type of site or facility\, the dates of Health Department inspections\, the types of inspections and the results of the inspections.",Retain for 3 year(s) after final action,Public,
7578,Department of Environmental Quality. Division of Air Quality,Air Quality Board meeting final minutes and packets,1967-,Chronological by board meeting date.,"Records of hearings conducted as part of the regulatory process and hearings on proposed rules and changes; they may be maintained with related information including meeting notices\, proofs of publications\, meeting minutes\, and the conclusions reached. Includes copies of packets mailed to board members\, which include action items before the board and any informational material. UCA 52-4-200 (2009) requires that written minutes be kept of all open meetings. May include audio and video recordings.",Permanent. Retain for 4 year(s),Public,7.00 cubic feet
7610,Department of Environmental Quality. Division of Air Quality,Weekly station status report,1985-,None,"These are status reports sent in every week on the air monitoring equipment used to ensure that they are all in proper working order. They include the name of the station\, the week of the report\, and a daily record of the equipment's functioning\, and the initials of the person(s) supplying the information.",Retain for 7 year(s),,
6217,Department of Environmental Quality. Division of Water Quality,Wastewater Loan and Credit Enhancement Program files,1982-,Alphabetical by project name.,"These are files of loans made to political subdivisions of the state to finance in full or in part the costs of wastewater treatment and control projects. They include loan application form\, certificate of insurance\, bank statements\, disbursement request form\, project inspection report\, disbursement request log\, bid tabulation form\, loan authorization\, evidence of public support for the project (includes copy of notice of public hearing for the project\, citizen correspondence\, agenda for public hearing\, and minutes of public hearings and town council meetings)\, and correspondence. Information includes the name and address of the of the political subdivision; the name and title of the presiding officer; the name\, address\, and telephone number,of the contact person; the name and address of the treasurer or recorder of the applicant; the name\, address\, and telephone number of the consulting engineer; the location of the project; a description of the project; the estimated cost and year of completion; the reason why the project is needed; the state and federal regulations that will be addressed by the project; the public fees and user charges; the type of planning document prepared; the amount requested from the program; the past\, current\, and projected population of the area affected; the major industries in the area; the potential expanded employments opportunities; the costs of the new facilities; the sources of funding; the methods to finance the loan; the interest rate and,term of maturity; the applicant's insurance company; a record of the amounts disbursed and what they were spent on; the dates of inspection and the results of the inspections; and a record of the bids submitted and the terms of the bids.",Retain for 6 year(s) after final action,,
7782,Department of Environmental Quality. Division of Water Quality,Wastewater treatment plant reports,i 1953-,alphabetical by plant name,"These records document the operations of wastewater treatment plants in the state and water quality samples. _ Included in these records are Treatment and Disposal of Industrial Wastes and Wastewater Information Sheet; Inventory of Municipal Wastewater Treatment Facilities; Special Sampling Studies; and Summary of Wastewater Treatment Plant Operation. Information includes name and address of treatment plants; industrial plant's principal product or process; dates and hours of operation; water source and gallons per operating day and month; wastewater control methods; amount of wastewater discharge; municipal connections\, entities\, and population equivalents of wastes; results of laboratory tests; design data of treatment facilities; results of wastewater tests for a specific plant; a summary of the operations of wastewater treatment plants including the amount of plant effluent and raw sewage discharge; and dates of water tests.",Retain for 5 year(s),,
26561,Department of Environmental Quality. Division of Radiation Control,Reference files,1993-2015.,Alphabetical by title,These records contain scientific reference and guidance information created from field studies and research conducted on radioactive materials. They are used by the division as regulatory and analytical reference guides for any process involving radioactive materials.,Retain for 15 year(s),Public,
16861,Department of Environmental Quality. Division of Water Quality,Laboratory data file,1974-,None,"This file contains information about each water sample taken and the results of the laboratory analysis. Separate data files are maintained for each year. This allows access to the information for each year as well as the production of reports listing and comparing data from different years. Information in this file includes the number and code of the laboratory conducting the analysis; the Storet number; the type of source from which the sample was taken; the date and time the sample was taken; the type of sample analyzed; the description of the location where the sample was taken; the name of the laboratory conducting the analysis; and the data for field tests\, wastewater analysis\, chemical analysis-cations\, chemical analysis-anions\, chemical,analysis-total metal analysis\, radiologics\, special parameters\, chlorinated hydrocarbons\, organophosphates\, herbicides\, carbamates\, organohalocarbons\, and pesticides.",Retain permanently,,
1755,Department of Environmental Quality. Division of Drinking Water,Engineer review records,i 1986-,"Numerical by water system number, thereunder numerical by file number","This is a record of project plans received for approval and used by the bureau to ensure that all necessary actions are taken timely. The record includes the name and number of the water system\, the name of the project\, the date the plans were received\, the file number of the plans\, the date the review response is due\, the date of approval\, the name of the reviewing official\, whether a fee is required\, and\, if so\, the amount\, the date the fee is billed and received\, the date of the last construction inspection\, the type of inspection (interim or final)\, and who conducted the inspection.",Retain until resolution of issue,Protected,
16867,Department of Environmental Quality. Division of Water Quality,Laboratory code file,1974-,None,This is a current listing of those labs doing water quality analysis for the state. It includes the code number of the laboratory and the name of the laboratory.,Retain until superseded,,
16874,Department of Environmental Quality. Division of Water Quality,User's guide,1987-,None,"This is a reference and training manual which is to be used by personnel who are familiar with the system's operations. It leads the reader\, step-by-step\, through each process\, so the he/she can input and retrieve information or create reports as necessary. It includes a system overview\, a copy of all the different screens displayed by the system\, instructions on how to enter data and retrieve data\, printing instructions\, and explanations about the different reports that are generated and how to create them.",Permanent. Retain for 1 year(s) after final action,,
1696,Department of Environmental Quality. Division of Drinking Water,Photographs,i 1978-,None,"These are photographs of water facilities. Once part of the water systems files\, they are now used for training purposes. The record includes location of the facility\, the date the picture was taken\, add the type of facility.",Retain until resolution of issue,,
7765,Department of Environmental Quality. Division of Solid and Hazardous Waste,"Comprehensive Environmental Response, Compensation, and Liability Act of 1980 site files",1980-2013.,None,"This is a record of the clean-up of sites polluted by hazardous wastes. It includes preliminary assessment reports\, closure plan for hazardous waste impoundment ponds\, laboratory test results\, engineering assessment and remedial action plans\, documentation records for the hazard ranking system\, site inspection and supplementary reports\, site photographs\, correspondence\, soil and foundation investigation reports\, proceedings of monthly enforcement meetings for assigned federal facilities\, record of proceedings of meetings on uncontrolled hazardous waste sites\, geohydrologic study reports\, ground water monitoring results\, compliance agreements\, groundwater route worksheets\, notice of violation and order of compliance proceedings\, sampling plans\,,site plans\, and technical reports. This contains information on the hazardous waste site such as its location\, the type of waste\, the procedures for taking test samples\, and the degree of danger the site poses to the environment.",Retain until final action,,
6612,Department of Environmental Quality. Division of Water Quality,Laboratory number report file,1987-,None,"This report associates laboratory numbers in the data files with the storet numbers. This report is used when the staff needs to know which records in the data files contain data for a specific storet site. It includes the storet number\, the source code\, the laboratory code\, the laboratory number\, the date when the sample was taken\, and the time the sample was taken.",Retain for 30 day(s) or for 0,,
7644,Department of Environmental Quality. Division of Drinking Water,Water systems reports,1985-,None,"This is a summary of information the division has collected on the state's public water systems. This information has been culled from the ""Public Water System Files."" It includes the following reports: A) Public Water Supply Information System: gives the report date\, the water system's number\, name\, owner\, address\, location\, and type; the names and telephone numbers of the manager and operator; the system's rating\, the date the rating was granted\, the dates of the last survey and inventory and the names of the individuals conducting them; the date the latest plan was approved; the name of the system engineer; the population served by the system; the number of residential connections and other connections; the type of other connections;,whether outside use is permitted; the daily and hourly peak demands; a summary of bacteriologic tests giving the number of samples per month\, the number of months with insufficient samples and with unsatisfactory results; the number storage units\, the material used to build them\, their total capacity\, and if that capacity is adequate; the type of water treatment used\, and the means for distributing the water; the sources of water\, giving the type\, name\, yield\, if a well the type and diameter\, and if the source is adequately protected; the results of chemical tests; and a history of violations giving the violation date\, the date the system was advised\, the date the public was notified\, and the type of violation.__B) Community Water System Rating,List: gives the system number and name\, the county where it is located\, and the date the rating was assigned. C) Possible Rating Changes Based on the Bacteriologic Record for the twelve month period: gives the report date\, the system name and number\, the system's current rating\, the date the rating was assigned\, and the reason for a rating change. D) Water Systems Inspections: gives the system number\, name\, and county where located\, the date of the last survey and the name of the individual who took the survey. E) Water Systems surveyed within a specified period: gives the report date\, a list of local health department districts\, the number of community and noncommunity systems in each district\, the number surveyed\, and the percentage,of surveyed systems.__F) A list of community water systems: gives the report date\, and lists water systems\, contact persons\, and telephone numbers by county. G) A breakdown of community water systems by population: gives the report date\, the population range\, the number of systems in each range\, the percentage of total systems in each range\, the accumulative percentages of each range\, the amount of population within each range\, the percent of the total population within each range\, and the accumulative percentage.",Retain for 1 year(s),,
7649,Department of Environmental Quality. Division of Drinking Water,Public water system operators report,1985-,Chronological,"These are records of individuals certified or applying for certification as water systems operators. These records include the following reports: A) A list of certified operators for each water system: gives the name and number of the water systems\, the type of certification required\, the name of the operator\, and the operator's level of certification. B) A list of operators whose certificate expires by a certain date: gives the report date\, the operator's name and address\, the certification grade\, and the date the certification expires. C) A list of operators who have applied to take the examination prior to 1984: gives the certificate number\, the name of the operator\, and the operator's address.",Retain for 1 year(s),Private,
16824,Division of Drinking Water/Sanitation,Utah State plumbing code,1979-1991.,None,"These are rules for plumbing systems written by the bureau to establish the written requirements for the design and installation of plumbing systems\, fixtures\, and components used in the state. This activity is authorized by UCA 26-15-3. These documents include the code number\, a description of the requirements\, and the date of issuance.",,,
23692,Department of Environmental Quality. Division of Drinking Water,Engineering specification records,2001-,"Chronological by year, thereunder numerical by county number","These records are collected from water system facilities by the Drinking Water Division. The records are sent to the Division for recommendations when the facilities are designing water systems and additions. Information includes specifications\, bid documents\, summaries of work\, measurements\, materials testing\, technical specifications\, and locations of where facilities will be built. These records were maintained in series 1698-Plans\, specifications\, and correspondence for drinking water systems; until 2000.",Retain for 3 year(s),Protected,
81870,Division of Drinking Water/Sanitation,Food service program evaluation reports,1982-1991.,none,"This is the record of periodic evaluations conducted by the Food and Drug Administration on the state's food services sanitation program. The evaluation is designed to determine sanitation levels\, measure change over time\, identify strengths and weaknesses\, and offer recommendations for improvement. The reports include summary\, introduction\, sanitation level\, administration (includes scope of responsibilities and authorities\, goals and standards\, training\, inspection and enforcement\, accomplishments)\, and recommendations.",Permanent. Retain until superseded,Protected,
81761,Division of Drinking Water/Sanitation,Plumbing Advisory Committee meetings minutes,1950-1991.,Chronological,"These are the minutes of the meetings of the committee created to help establish minimum rules for the design and installation of plumbing systems\, fixtures\, and components used in the state. They include the date\, time\, and location of the meeting; the names of the individuals present; the topics discussed; and any decisions reached. The Division of Occupational and Professional Licensing has a Plumbers Licensing Board that superseded and dissolved the Plumbing Advisory Committee.",Permanent. Retain for 2 year(s),,
6655,Department of Environmental Quality. Division of Radiation Control,Proposed regulations public hearings transcripts,i 1979-2015.,Alphabetical by name of rule,"These are the transcripts for hearings held by the bureau to receive feedback from the public on proposed rules and regulations on radiation control. The file also includes copies of written comments received from members of the public\, industry\, hospitals\, and universities. The transcripts include the date\, time\, and location of the hearing; the individuals present; the rule or regulation discussed; and the name of the transcriber.",Permanent. Retain for 2 year(s),Public,
16830,Department of Environmental Quality. Division of Radiation Control,Emergency response plans,1978-2015.,Alphabetical by subject,"These plans were developed by both the federal government and by the bureau to handle emergencies involving radioactive materials. Federal review of state plans is mandated by 44 Code of Federal Regulations 350.3. These records include a description of who is responsible to respond in an emergency\, arrangements and procedures to follow to request for emergency assistance\, emergency classification types and the action level parameters\, public notification procedures\, emergency facilities locations and equipment\, possible protective actions and guidelines for actions in specific circumstances\, radiation exposure controls for emergency workers\, medical services arrangements\, post-emergency nuclear facility recovery and reentry plans\, and training and plan review procedures.",Permanent. Retain until superseded,,
16834,Bureau of Radiation Control,Uranium mill tailings task force/vitro meeting minutes,i. 1980-1990.,Chronological,"Minutes of the task force created to cleanup the Vitro site\, which is land and buildings that were contaminated with residual radioactive material from inactive uranium processing sites. This cleanup activity is required by the Uranium Mill Tailings Radiation Control Act of 1978 and 40 CFR 192.",Permanent. Retain for 3 year(s),Public,
16880,Department of Environmental Quality. Division of Water Quality,Parameter number file report,1987-,None,"This is a listing of the current parameters in the state used to determine whether water in Utah meets the minimum standards. It includes the parameter number\, the storet code number\, a description of the parameter\, and the abbreviated name for the parameter used in other reports.",Retain for 30 day(s),,
16882,Department of Environmental Quality. Division of Water Quality,Reviewer report file,1987-,None,"This is the current list of the individuals in the state who may review the water quality data. It includes the reviewer's name\, code number\, and job title.",Retain for 30 day(s),,
16857,Department of Environmental Quality. Division of Radiation Control,State/federal radiation monitoring agreements,i 1975-2015.,alphabetical by subject,"These are copies of agreements made between the State of Utah and the federal government to establish the state's responsibilities in monitoring radiation and activities involving radioactive material in the state. This file also contains copies of agreements between Utah and other states for cooperative efforts in dealing with radioactive material. _ Included are date of the agreement\, parties to the agreements\, signatures of the responsible officials\, length of time of the agreements\, and the terms of the agreements.",,Public,
81516,Department of Environmental Quality. Division of Water Quality,Water quality standards background files,1982-,Chronological,"This is a record of the information that goes into the setting of water quality standards in the state as required by sections 106\, 205(j)\, 205(g)\, 208\, 303\, and 305 of the Clean Water Act. This activity is part of the continuing planning process as set forth in 40 CFR 130.5. These files include correspondence\, public comments\, master documents of streams and water tables\, and draft copies of standards.",Permanent. Retain for 3 year(s),,
17663,Department of Environmental Quality. Division of Environmental Response and Remediation,Petroleum facility production declarations,1994-,"Numerical by facility identification number, thereunder chronological by year","These are declarations from owner/operators of Petroleum storage tank companies. UCA 19-6-411 (1995) regulates the fee structure for these companies based on the amount of production. Information includes production and fee amounts\, petroleum types produced\, underground storage tank installations and installation fees\, number of tanks in production\, and late penalties fees assessed.",Retain for 3 year(s),Protected,
19803,Department of Environmental Quality. Division of Environmental Response and Remediation,Underground storage tank compliance case files,1986-,Numerical by site number,"These records contain documents submitted to the agency to determine the compliance status of facilities\, owners\, operators\, and other certified individuals. The records are part of the process of inspecting facilities with underground storage tanks. The records are retained long enough to ensure compliance of such sites with state and federal regulations. Information includes: correspondence\, leak detection records\, cathodic protection records\, third party performance claims\, site diagrams\, compliance documentation\, proof of insurance\, site sampling results\, and similar documentation.",Retain for 1 year(s) after case is closed,Public,
21148,Department of Environmental Quality. Division of Water Quality,Wastewater project facility plans,1980-,Alphabetical by name of facility owner,"The facility plans provide an environmental review\, a record of public commentary\, a study of possible alternatives\, and an implementation plan for wastewater treatment facilities. The records include public comments (responsiveness summary)\, environmental reviews and comments in the form of Findings of No Significant Impact (FNSI) or Environmental Impact Statements (EIS)\, alternative evaluations\, and the implementation plans for each facility.",Permanent. Retain until administrative value has been met,Public,
26184,Department of Environmental Quality. Division of Environmental Response and Remediation,Underground storage tank laboratory certification files,1989-2019.,Alphabetical by last name.,This series contains documents compiled by the agency in the process of certifying laboratories who do work administered through the Underground Storage Tank program. The records in this series are used by the agency to ensure laboratories are properly certified in accordance with state rules. Records in this series include laboratory application materials and qualification statements to laboratories from the state Bureau of Laboratory Improvements. Records in this series are governed by UAC R311-205-2(a)(6).,Retain for 3 year(s) after expiration of permit or license,Public,
81874,Department of Environmental Quality. Division of Water Quality,Wastewater Works Voluntary Certification Board meeting's minutes,1981-,Chronological,"This is the record of the meetings of the unofficial board that certifies wastewater treatment plant operators. The information recorded includes date and place of meeting\, time of meeting\, persons present\, topics discussed\, and decisions reached.",Permanent. Retain for 3 year(s),,
26188,Department of Environmental Quality. Division of Environmental Response and Remediation,Underground storage tank level of effort contract files,1991-,"Chronological, thereunder alphabetical by consultant name.","This series contains documents compiled by the agency as a representative to the Utah Solid and Hazardous Waste Control Board. The records in this series are used by the agency to collect information required by the Utah Solid and Hazardous Waste Control Board in approving contracts. Records in this series include agendas\, proceedings\, minutes\, handouts\, and underground storage tank and CERCLA level of effort contracts.",Retain for 13 year(s) after expiration of contractual agreement,Public,
81493,Department of Environmental Quality. Division of Water Quality,Water quality management planning grants,1976-,Numerical by grant number,"These are grants issued to the state under Sections 208 and 205(j) of the Clean Water Act to enable the state to carry out water quality management planning activities. See 40 CFR 35.350 and 40 CFR Part 130. The files include grant applications\, correspondence\, project plans\, and objectives. Information includes the reason for the grant\, the area of project impact\, the amount of the grant\, the duration of the project\, the goals of the grant\, and authorizing signatures.",Retain for 3 year(s) after disposition of asset,,
81899,Department of Environmental Quality. Division of Water Quality,Water quality data,1983-,none,"This is a printout of the weekly water quality data on the automated system. This was produced to provide a backup for the information in case of a systems problem. This includes the station number\, the location number\, and a daily record of the readings every thirty minutes.",Retain until final action,,
81903,Department of Environmental Quality. Division of Water Quality,Water monitoring program background files,1978-,none,"This is a record of the development of various aspects of the water monitoring program. The file includes background data for decisions such as where to locate sampling stations\, and what pollution parameters to set.",Permanent. Retain for 5 year(s),,
81503,Department of Environmental Quality. Division of Water Quality,Wastewater bonding and loan program files,1984-,Alphabetical by name,"This is the file of the bonding program designed to provide funds through the Water Pollution Control Committee to local governments to finance all or part of costs for approved wastewater projects. This is authorized by UCA 73 Chapter 10b. These files include approving resolution\, bond resolution\, bond purchase agreement\, escrow agreement\, insurance information\, closing certificates\, bond counsel opinions\, letter of credit\, and consent of the Water Pollution Control Committee.",Retain for 6 year(s) after final action,,
81502,Department of Environmental Quality. Division of Water Quality,Training assistance grants,1979-,Chronological,"These are grants authorized under section 104(g) of the Clean Water Act to train pollution control and abatement personnel. The files include correspondence\, area-wide clearinghouse review\, notice of intent\, and grant applications and related files. Information includes the reason for the grant\, the area of project impact\, the amount of the grant\, the duration of the project\, the goals of the grant\, and authorizing signatures.",Retain for 3 year(s) after completion of publication or report,,
81529,Department of Environmental Quality. Division of Water Quality,Jordan River files,1982-,none,"These are files relating to the establishment of water quality standards for the Jordan River and the Central Valley. The file also contains study proposals and plans submitted to the bureau either for approval\, review\, or comment. These files include study proposals\, correspondence\, classification summaries\, and laboratory analysis results.",Retain for 5 year(s),,
81517,Department of Environmental Quality. Division of Water Quality,Hatchery and bird refuge wastewater facility files,1968-,Alphabetical by name,"This is a record of the design\, construction\, operation\, maintenance\, or expansion of wastewater facilities at hatcheries and bird refuges as required by UCA 26-15-2(16). The bureau deals with wastewater systems with a capacity over 5\,000 gallons. These files include facility plans\, water analysis reports\, construction permit letter\, and correspondence.",Retain for 5 year(s),,
19675,Department of Environmental Quality. Division of Environmental Response and Remediation,Leaking underground storage tanks,1986-,Chronological by date of closure.,"These records document the clean-up of leaking underground storage tanks. The records are used by the Department to document the stabilization and clean-up of hazardous materials located at various sites. Records include correspondence\, operation and maintenance plans\, inspection reports\, sampling reports\, remedial investigation/feasibility studies\, site reports\, field logs\, site maps\, preliminary assessment reports\, etc. The files are retained to meet the requirements of the Environmental Protection Agency as outlined in 40 CFR 300 (1992) and state requirements as outlined in Utah Code 19-6-2 (2019) - Hazardous Waste Facility Siting Act.",Permanent. Retain for 200 year(s),Public,7.00 cubic feet
23250,Department of Environmental Quality. Division of Environmental Response and Remediation,Petroleum storage tank fund loan files,1994-,Alphabetical by applicant's name.,"These records contain loan information pertinent to a particular loan applicant. Information includes eligibility application\, financial application\, and supporting documentation. The supporting documents may include tax returns\, financial statements\, promissory notes\, trust deeds\, construction contracts\, and correspondence.",Retain for 3 year(s) after final action,Private,
24232,Department of Environmental Quality. Division of Environmental Response and Remediation,"Leaking underground storage tank/comprehensive environmental response, compensation, and liability act site financial files",1985-,"Chronological by fiscal year, thereunder numerical by organization number, thereunder alphanumerical by project number.","These records contain accounting information from the Division of Environmental Response and Remediation. They are used to maintain and track expenditures charged on various sites and organization numbers used by the Division. The files are subject to audit once remediation of a site is complete or as requested by federal and/or state auditors as per 40 CFR 35\, Subpart O\, Sec. 7b (2003). Information includes state financial reports\, department time sheet summary reports\, employee time sheets\, correspondence\, travel requests\, award fees\, invoices submitted for payment\, contracts\, and other backup documentation for expenditures charged to these sites and organization numbers.",Retain for 200 year(s),Public,
26185,Department of Environmental Quality. Division of Environmental Response and Remediation,Underground storage tank certification files,1989-,Alphabetical by name of facility or last name of property owner,"This series contains documents compiled by the agency in the process of certifying individuals who do work administered through the underground storage tank program. The records in this series are used to ensure individuals are properly certified in accordance with state rules. Records include examinations\, results\, answer sheets\, financial assurance documents\, applications\, and citizenship verification forms. Additionally\, the records provide evidence of experience\, education and training\, as well as compliance and enforcement.",Retain for 5 year(s) after expiration of permit or license,Public,
26187,Department of Environmental Quality. Division of Environmental Response and Remediation,Underground storage tank statement of qualification files,1991-,"Chronological, thereunder alphabetical by consultant name","This series contains documents compiled by the agency as a representative to the Utah Solid and Hazardous Waste Control Board. The records in this series are used by the agency to collect information required by the Utah Solid and Hazardous Waste Control Board in approving Petroleum Storage Tank (PST) funded site contracts and reimbursements. Records in this series include agendas\, proceedings\, minutes\, and handouts.",Retain for 5 year(s) after final action,Public,
26189,Department of Environmental Quality. Division of Environmental Response and Remediation,Brownfields case files,1999-,Numerical by facility identification number.,"This series contains records compiled by the agency in the process of conducting oversight and cleanup work at sites in which Brownfields funding has been appropriated. As defined by the EPA\, a brownfields site ""means real property\, the expansion\, redevelopment\, or reuse of which may be complicated by the presence or potential presence of a hazardous substance\, pollutant\, or contaminant."" The records in the series are used as a reference in the assessment and cleanup of Brownfields sites. Records in the series include site case files and associated records.",Permanent. Retain for 200 year(s),Public,
26190,Department of Environmental Quality. Division of Environmental Response and Remediation,Underground storage tank pleadings for adjudicative/apportionment matters files,1989-,Alphabetical by facility name,The records in this series contain documents pertaining to the adjudicative and/or apportionment matters regarding underground storage tanks and the request for agency action. This record series is used by the agency to process requests for agency action or resolution of adjudicative and/or apportionment matters. Records include pleadings and correspondence related to adjudicative and/or apportionment matters. Also included are materials and documents submitted before the Utah Solid and Hazardous Waste Control Board.,Permanent. Retain for 25 year(s) after case is closed,Public,
27173,Department of Environmental Quality. Division of Environmental Response and Remediation,Petroleum storage tank alternate responsibility documents,1997-,"Alphabetical by owner name, thereunder chronological.","These records document underground storage tank (UST) owners or operators who do not participate in the petroleum storage tank fund established in Utah Code 19-6-409 (2018): Petroleum Storage Tank Trust Fund created\, and described in Utah Administrative Code R311-206 (2017): Underground Storage Tanks: Certificate of Compliance and Financial Assurance Mechanisms. The records show that the UST owners or operators have sufficient resources to clean up UST releases.",Retain for 3 year(s) after disposition of asset,Public,
81765,Division of Environmental Health. Bureau of Environmental Response,Asbestos survey files,1986-1991.,none,"These are the files created to identify the location of asbestos materials in state owned buildings and to determine the health hazard that they pose. Includes Asbestos Survey Inspection Form\, Friable Material Areas Outside Fan/Boiler Rooms\, Fan/Boiler Room Friable Material Areas\, and Asbestos Bulk Sample Data Sheet. Information includes the name of the building\, the location of the building\, the members of the survey team\, the date the building was constructed\, the total square footage\, the name and telephone number of the building contact person\, the average resident and nonresident usage during the day\, the average age of the occupant\, the amount of friable material\, the type of asbestos material used in the building\, the type of fibrous,non-asbestos material used in the building\, and the hazard ranking.",Retain for 40 year(s),,
7736,Department of Environmental Quality. Division of Waste Management and Radiation Control,Equipment inventories,1972-,None,"This is a record of equipment owned by the bureau. It includes notice of changes to equipment inventory. Includes the low organization number\, identification number\, a description of the equipment\, its serial number\, the estimated life of the item\, its cost\, its book value\, and its disposal. The notice of changes to equipment inventory gives the date of the change\, the inventory item\, the inventory control number\, the equipment serial number\, the type of change being requested (transfer\, surplus\, appearance change\, stolen\, etc.)\, for items being transferred\, the present location including agency name\, low organization number\, and cost code\, the destination of the item with the same information for the new location\, the signature and title of the person,authorizing the change\, and the signature and title of the person receiving the item.",Retain for 5 year(s),,
16827,Department of Environmental Quality. Division of Waste Management and Radiation Control,Radiation Committee transcript,1975-,Chronological.,"Transcripts of the meetings of the Radiation Technical Advisory Committee. Includes dates of meetings\, identification of members present\, summary of the items discussed\, any agreements made\, and the names of the transcriber of the recordings.",Permanent. Retain for 23 year(s),Public,
26115,Department of Environmental Quality. Division of Waste Management and Radiation Control,Mammography Quality Standards Act inspection records,1995-,Chronological by month.,"Records consist of Inspection Reports and related correspondence created as a result of a contract between the Division and the US Food and Drug Administration to inspect all mammography machines and equipment on an annual basis\, as required by the Mammography Quality Standards Act regulations (see 42 U.S.C. Sec. 263b et seq.). Once inspections are complete\, the data is uploaded to the national database. Records include the mammography facility name\, address\, type of equipment\, operator credentials\, inspection reports\, and test results.",Retain for 3 year(s) after end of the calendar year that the records cover,Public,
28238,Department of Environmental Quality. Division of Waste Management and Radiation Control,Surrendered facility records,1968-,None.,"These records are transferred to the Division of Waste Management and Radiation Control for maintenance in the event that a regulated facility surrenders their records due to closure or legal action. These records may include corporate correspondence and facility records\, including but not limited to: inspections\, reports\, and regulation of hazardous waste\, solid waste\, landfill\, storage tanks\, water and air quality\, used oil\, and radioactive materials; personnel records\, such as employee exposure monitoring reports; site procedure records\, manifests\, and material safety data sheets; facility or corporate financial records\, such as purchase orders\, property tax documentation\, and equipment records; and correspondence between different site locations and the surrendering entity's corporate office\, different States' regulatory agencies\, and federal regulatory agencies.",Permanent. Retain for 30 year(s),Public,
28241,Department of Environmental Quality. Division of Waste Management and Radiation Control,Non-facility documents - non-historical records,2002-,Chronological.,"Records are submitted to agency requesting regulatory information\, agency disposition\, providing notification of recycling plans or showing results of initial small business evaluation visits. Records are reviewed and responded to when appropriate. This series includes information requests\, agency disposition requests\, mercury switch disposal reports\, and electronics manufacturer recycling plans. Records also include small business compliance assistance forms only when an initial evaluation determines that the amount of hazardous waste generated does not fall under agency parameters for regulation and oversight.",Retain for 5 year(s),Public,
28244,Department of Environmental Quality. Division of Waste Management and Radiation Control,Draft enforcement confidential documents,1972-,Chronological,"This series contains draft documents used to create a stipulation and consent order with a facility that has been issued a notice of violation. Documents are reviewed and responded to as needed until the stipulation and consent order between the agency and facility has been finalized. Records include inspection reports\, draft stipulation and consent orders\, penalty worksheets. When negotiations are complete\, a final agreement is created and retained under a public retention schedule.",Retain for 2 year(s),Protected,
11680,Department of Environmental Quality,Occupational health laboratory reports,1967-1968.,None,"Known holdings: July-Nov._1967 industrial hygiene laboratory analysis summary\, mostly urine samples for arsenic and lead; 1968\, mostly blood serum samples for arsenic\, lead\, and lithium.",,,
12121,Department of Environmental Quality,Final time summary report,1991-,"Chronological by pay period, thereunder numerical by low organization number,thereunder alphabetical by employee name","This report provides information on the regular and overtime hours paid. It also includes all other earnings and the labor distribution. It is used to check payroll entry for completeness and accuracy. Information includes employee name and social security number\, low organization number\, hourly pay rate\, hours worked leave taken\, and W4 information.",Retain for 3 year(s),Private,
26631,Department of Environmental Quality,Employee grievance files,2007-,Chronological by date thereunder alphabetical by name of employee,"These records originate with the review of complaints\, grievances\, and appeals raised by the work or conduct of agency employees. Files contain statements of witnesses\, reports of interviews and hearings\, supervisors' cuff notes\, correspondence\, documentation of phone calls\, and information relating to reconsideration requests. Files are kept to assist management in tracking employee performance and making decisions concerning the status of employees. Equal Employment Opportunity (EEO) complaints are kept separately.",Retain for 3 year(s),Protected,
30,Department of Environmental Quality. Division of Air Quality,Air quality data system,1977-,Alphanumerical.,"This is a complete record of air quality in the state by air monitoring station. It includes the name of the station\, the type of pollution being monitored\, the date and time of the monitoring\, and the type of pollutants and the quantity of each pollutant in the air when the sample was taken.",Permanent. Retain for 10 year(s),Public,
1712,Department of Environmental Quality. Division of Air Quality,Air pollution special studies,i 1980-,Alphanumerical,"These are studies on specific issues commissioned by the bureau and published in pamphlet for. They include studies on wood burning emissions\, carbon monoxide bag sampling\, and Particulate Matter (PM 10) Concentrations\, issuance date\, name of the author\, department\, division\, and bureau\, and purpose of the study.",Permanent. Retain until administrative need ends,Public,
1723,Department of Environmental Quality. Division of Air Quality,High level nuclear waste case regulation files,i 1983-,None,"This is federal guideline documentation sent to the bureau for review and comments. It includes drafts of federal regulations\, guideline documents\, copies of final regulations\, correspondence from the Environmental Protection Agency\, and copies of the bureau's comments on the regulations.",Retain until final action,,
1786,Department of Environmental Quality. Division of Air Quality,Emergency episode plans,i 1983-,None,"These are plans of action to be taken by the bureau in the event that air pollution levels become so high as to be life threatening. They include the legal authority for the bureau to implement emergency plans; the criteria that defines emergency conditions; the standard procedures to be followed and the stages at which they are to be implemented; the names\, home telephone numbers\, and business telephone numbers of key state personnel; the local\, state\, and federal offices and the contacts in each to be notified in case of an emergency; the policy on news releases; the criteria for enforcing and terminating the emergency; a list of pollution sources by county giving the name and telephone numbers of the sources; procedures for reducing source emission,submitted by pollution sources; a list of city and county officials in the state; a list of news media; and a sample news release.",Permanent. Retain until administrative need ends,,
7584,Bureau of Air Quality.,Organizational charts and reorganization studies,1982-1984.,None,"These are graphic illustrations which provide a detailed description of the arrangement and administrative structure of the functional units of an agency. Reorganization studies are conducted to design an efficient organizational framework most suited to carry out the agency's programs. These records include committee report of the Reorganization Committee of the Division of Environmental Health of the Health Department\, preliminary recommendations on the management of natural resources and energy function prepared by the committee of Executive Reorganization\, and the final reorganization report.",Permanent. Retain until administrative need ends,,
7588,Department of Environmental Quality. Division of Air Quality,Budget background records,1982-,None,"These are papers created to assist the preparation of the bureau budget. They include working papers\, cost statements\, copies of memoranda including requests for additional equipment\, copies of memoranda of understanding on budget priorities\, budget guidelines form the division\, and rough data accumulated in the preparation of annual budget estimates\, including duplicate appropriation language sheets and narrative statements\, and the bureau's copies of reports submitted to the budget office.",Retain for 1 year(s),Public,
7593,Department of Environmental Quality. Division of Air Quality,Visibility file,1980-2005.,None,"This records the development of regulations on air visibility. It includes draft proposals of regulations for both state and federal regulations\, transcripts of public hearings\, comments on proposed regulations\, and clarifications from the Environmental Protection Agency on their regulations.",Permanent. Retain until final action,,
7599,Department of Environmental Quality. Division of Air Quality,Quality assurance plan and procedures,1980-,None,"This is a plan that sets forth the procedures to be followed to ensure that the air monitoring program meets all the federal requirements. It includes a policy statement on quality assurance\, the objectives for air monitoring data\, the schedules for air monitoring operations\, monitoring responsibilities\, personnel training\, procedures and methods documentation\, standards\, traceability\, analyzer adjustment/re-calibration limits\, and data handling.",Permanent. Retain until superseded,Public,
14764,Department of Environmental Quality. Division of Air Quality,Asbestos Hazard Emergency Response Act records,1988-,"Alphabetical by school district name, thereunder numerical by school building number.","Plans\, correspondence relating to asbestos management\, and compliance to the Asbestos Hazard Emergency Response Act (AHERA). The division of Air Quality coordinates the review of these plans through the Air Conservation Committee\, created under UCA 19-2-103 (1994). The plans may require additional information concerning the schools asbestos management plans. The information is submitted by public and private non-profit elementary and secondary schools in the Utah system. UCA 19-2-104(d)(1994) gives the committee the power to implement the federal Asbestos Hazard Emergency Response Act of 1986. The schools must submit new plans to this committee when they acquire more school buildings. The files are used to support compliance inspection,and to respond to complaints and information requests.",Permanent. Retain until final action,Public,
23592,Department of Environmental Quality. Division of Air Quality,ATLAS Individual asbestos certifications,1991-,Alphabetical by last name,"These records document asbestos certification of individuals. The records are used to track individuals who have received training and certification in order to be qualified to work with asbestos. Information includes certification documentation\, personal information about the individual\, job description\, and other related records.",Retain for 30 year(s) after expiration of permit or license,Private,
26725,Department of Environmental Quality. Division of Air Quality,Oxygenated fuel program records,1990-2005.,Numerical by source identification number,"These records document the process used to regulate sources of oxygenated fuel. Sources include fuel producers\, distributors\, and carriers. The information gathered is then used to monitor how these fuels affect the air quality within the state. Records include registration forms\, inspection reports\, compliance actions\, and correspondence between sources and the Division of Air Quality.",,Public,
25734,Department of Environmental Quality. Division of Air Quality,Landfill files,1989-,Alphabetical by name of landfill,"These are source files of landfills inspected for asbestos disposal compliance. Any landfill that accepts Asbestos Containing Material (ACM) is required to conform to the National Emission Standards for Hazardous Air Pollutants(40 CFR 63.112(2004)). The State Division of Air Quality regulates ACM landfills throughout Utah to be sure that they are in compliance with the established standards. Documents kept in these files include approval letters\, inspections\, enforcement actions\, and general correspondence.",Retain for 7 year(s),Public,
1730,Department of Environmental Quality. Division of Drinking Water,Operational and turbidity report,i 1977-,Numerical by system number,"These records contain operational performance reports from water treatment plants. They include the city or town where the plant is located and the owners' name\, title and signature. They also include but are not limited to: report month\, population served\, daily weather record\, total amount of water used by the plant\, operation hours\, chemical solution types used and chemical test results. The files include other pertinent data needed to determine compliance with regulations and division rules.",Retain for 40 year(s),Public,
1731,Department of Environmental Quality. Division of Drinking Water,Water system chemical test reports,i 1985-,None,"These are reports on results of chemical analysis of water samples. They include the following reports: A) Chemical analysis: gives the report date\, the name and number of the testing laboratory\, the name and number of the water system being tested\, the sample source number land type\, the date the sample was collected and who collected it\, the sampling location\, and the address where the report is to be sent\, and the results of the test. B) A chemical quality report by water system: gives the report date\, the name of the water system\, and a breakdown of the types of tests performed\, the number of analyses taken\, and the average quantity of chemical per sample. C) Fluoride Levels in Community Water System Sources: gives the system's name\, the,source number and name\, the type of source\, the gallons per minute water flow\, the laboratory number\, and the fluoride levels in each water system.",Retain for 20 year(s),,
1769,Department of Environmental Quality. Division of Drinking Water,Industrial water system files,2005-,Alphabetical,"This is a record of industries which have their own water systems and the actions taken by the bureau to ensure they comply with all state and federal water requirements. This record includes inspection reports\, notice of violations\, plans and specifications of water treatment facilities and equipment\, laboratory analysis reports\, site photographs\, mining operation plans\, and correspondence and memoranda; as well as the following information: A) Notice of violation: gives name of the system\, the date and time of the violation\, the regulation violated\, the possible health consequences of the violation\, and health precautions\, such as boiling drinking water\, users of the water should take\, action that the water system must take to correct,the problem\, and certification by the system that the water users have been notified of the violation. B) Inspection report: gives the source of the water\, the use of the water\, what was inspected and when\, the name of the inspector(s)\, the finding of the inspection\, whether the company is in compliance with water regulations\, and\, if not\, what they must do to get into compliance. Serves as a record of industries which have their own water systems and the actions taken by the bureau to ensure they comply with all state and federal water standards.",Retain for 40 year(s),Public,
1695,Division of Drinking Water/Sanitation,Drinking water committee minutes,1979-1991.,Chronological.,"Tape recordings and paper transcripts of the proceedings of the Safe Drinking Water Committee meetings and are used to prepare the minutes. The minutes include meeting date\, members present\, items discussed\, and decisions reached.",Permanent. Retain for 5 year(s),Public,
1697,Department of Environmental Quality. Division of Drinking Water,Loan project case files,i 1983-,"Alphabetical by system name, thereunder by loan number name","These records document loans made to political subdivisions to finance in full or in part the costs of drinking water projects. It includes loan authorization\, bond closing check list\, a copy of the bond\, certification by the recipient's attorney\, evidence of public support for the project\, copies of ordinances relating to the project\, requests for payment of funds from escrow account\, copies of plans and specifications of the proposed system\, copies of the recipient's annual financial statement\, and copies of the contract between the recipient government and the contractor to construct the system. The loan authorization gives name and address of the political subdivision receiving the loan\, loan date\, amount\, reason\, closure date\, interest payment\,,security for loan\, project cost\, additional funding information\, and loan conditions. The bond closing check list information concerning issuer's name\, amount of loan\, date the funding is authorized\, date of authorization letter\, type of bond\, repayment period\, type and amount of other funding\, names and telephone numbers of the presiding official of the political subdivision\, the engineer\, and bond counsel. Evidence of public support information includes copy of notice of public hearing on the proposed drinking water project\, copy of the agenda\, and a transcript of the proceedings of the public hearing. Requests for payment of funds from escrow account provides the period covered by the request for payment\, payment request number\, name,of the organization requesting payment\, project name and location\, status of the funds including the classification of funds (attorney's fees\, engineering costs\, etc.) amount budgeted\, amount of previous requests\, amount of the current request\, total amount spent to date\, name\, title\, telephone number\, signature of the certifying official\, and the date the report was submitted.",Retain for 20 year(s),Public,
7671,Department of Environmental Quality. Division of Drinking Water,Budget background records,1981-,None,"These papers are created to assist in the preparation of the bureau budget. These records include working papers\, memoranda on reallocation of general fund appropriations\, copy of policy issues\, copy of fee schedules\, copy of memoranda of understanding on budget priorities\, summary of financing\, out of state travel allotments\, budget projections\, and copies of monthly reports on state travel allotments\, budget projections\, and copies of monthly reports on merit increase cost (gives the report date\, fiscal year\, low organizational number\, the name and social security number of the employees receiving merit increases\, the effective date of the increase\, the employees' old and new grade and step\, the number of steps in increase\, the cost of the,increase\, and the next fiscal year's allotment).",Retain for 1 year(s),,
7678,Department of Environmental Quality. Division of Drinking Water,Operators and backflow technicians certifications,1975-,Alphabetical by operator name,"Records of the qualifications\, experience\, and educational levels of operators of water systems used by the division to certify for positions. Includes current and past addresses\, date of birth\, educational level\, employer\, employment history\, job position\, (grade/step\, etc.)\, name\, occupation\, occupational licenses\, current employer's water system number\, certification number\, expiration\, current category and level of certification\, job duties\, name and title of supervisor\, date of certification examination and results\, name\, location\, dates of schools attended\, major\, number of quarter or semester hours earned\, records of continuing education including names of courses\, instructor\, location\, dates attended\, college credits earned and number of quarter or semester hours awarded.",Retain for 30 year(s),Private,
7630,Department of Environmental Quality. Division of Drinking Water,Bacteriologic water quality analysis,1985-,Numerical by water system number,"Laboratory tests used to verify if water systems are in compliance with state regulations for drinking water standards. Information includes sample number and source\, water system tested\, county location\, sampling point description\, persons' name collecting sample\, date and time sample collected\, whether the sample is chlorinated\, sample type (routine\, repeat replacement\, or investigative)\, name\, address\, and telephone number of agency receiving report\, date sample received in the laboratory\, report date\, test results\, and interpretation.",Retain for 41 year(s),Public,
14078,Department of Environmental Quality. Division of Drinking Water,Source protection plans,1993-,"Numerical by water system, thereunder by source number","Source protection plans are submitted to the division by public water systems\, such as cities and towns\, in accordance with Utah Administrative Code (R309-600 (2012) and R309-605 (2001)). The plans delineate the zones around ground water and surface water sources of drinking water\, which are managed and protected in order to ensure that sources do not become contaminated. Plans include implementation schedules\, resource evaluations\, notifications\, and various analyses\, plans\, and reports to ensure that water systems have appropriately protected their sources. Records describe potential contamination sources\, including septic systems\, roadways\, landfills\, gasoline storage tanks\, industries\, and agricultural operations. Records also contain unique information about the construction of aquifers and wells\, and well testing.",Permanent. Retain until administrative need ends,Protected,
24444,Department of Environmental Quality. Division of Drinking Water,Chlorination report forms,1996-,Numerical by county number,"These are forms submitted to the agency by public water suppliers to document the chlorination levels of the public water supply. The information is used to verify whether water systems are in compliance with state and federal regulations. The forms are submitted on a monthly basis. Information includes the daily readings for chlorine residue\, water meter totalizer\, and water volume; dates and times of testing; and signature of person submitting information.",Retain for 2 year(s),Public,
6656,Department of Environmental Quality. Division of Radiation Control,Proposed rule/change administrative rule analysis notice,i 1979-2015.,Chronological,This is a record of proposal by an agency to adopt a new administrative rule or change an existing rule.,Permanent. Retain for 2 year(s) after superseded,Public,
16851,Department of Environmental Quality. Division of Radiation Control,Radio-nucleides environmental monitoring files,2015.,Alphabetical by subject,"These records document the monitoring of in-state radioactive isotopes (radionuclides). Part of the bureau's function is to monitor and assess the health threat to citizens of the state posed by radioactive material. _ Included are correspondence\, memoranda\, and studies dealing with smoke detectors; the use of radionuclides in oil exploration; the release of isotopes in nuclear testing; water flow testing at Flaming Gorge Dam; the presence of radionuclides in air\, milk\, vegetation\, and soil; evaluations of federal\, state\, and local programs; and publications describing products associated with radionuclides.",Retain for 10 year(s),,
7752,Bureau of Hazardous Waste,Emergency plans,1979-1985.,None,These are plans and directives for emergency situations involving hazardous waste. They include radiation transportation emergency response and emergency response plans.,Permanent. Retain for 3 year(s),,
7751,Bureau of Hazardous Waste,News releases,1979-1985.,None,"These are prepared statements or announcements issued for distribution to the news media. They include news releases announcing events such as the adoption of new agency programs\, termination of old programs\, major shifts in policy\, and changes in senior personnel.",Permanent. Retain for 1 year(s),Public,
3470,Department of Environmental Quality. Division of Water Quality,Discharge monitoring report files,i 1972-,None,"These records are required by CFR 40-122.41 (1987). They document the amount of pollution discharged into the waters of the state from National Pollutant Discharge Elimination System (NPDES) permit holders. They help to ensure that permit holders do not exceed their discharge limits.,Inc1uded are permitee's name\, address\, and permit number; monitoring period covered by the report; discharge number\, type of pollutant(s) covered in the report; average and maximum quantity of the sample measurement and permit limit; minimum\, average\, and maximum concentration of pollutants in sample and the permit limit\, frequency of analysis\, sample type\, name and title of principal executive officer\, signature of principal executive officer\, date of report\, and an explanation of any violation of the permit requirements.",Permanent. Retain for 5 year(s),Public,
7784,Department of Environmental Quality. Division of Water Quality,Public hearings minutes,i 1967-,Chronological,"These are minutes of public hearings held to establish water pollution regulations; pass administrative rules; and develop and implement plans\, programs\, standards\, construction projects.,Included in these records are copies of written comments received from the public; date\, time\, and location of the hearing\, people present; and a transcript of the proceedings.",Permanent. Retain for 3 year(s),Public,
7794,Department of Environmental Quality. Division of Water Quality,Revisions of water quality standards records,1978-,None,"This is the record of the actions of the bureau to group the waters of the state into classes according to their use. Standards of quality are then set for each class of water. It includes notices of public hearings\, minutes of public hearings\, and comments received in writing from the public concerning the issue to be considered at the meeting. Information includes the waters being classified\, the proposed standards\, the date and location of the meeting\, the individuals present\, and the results of the meeting.",Permanent. Retain for 3 year(s),,
16872,Department of Environmental Quality. Division of Water Quality,Field data records,1980-,Numerical by lab number,"These are the field data documents collected by the department of water samples for analysis. These records are used as input documents into the Water Pollution Control System. The records include the initials of the sampler\, the date the sample was collected\, the storet number of the site\, the description of the site\, the time the sample was collected\, and the conditions under which the sample was collected.",Retain for 1 year(s),,
16878,Department of Environmental Quality. Division of Water Quality,Site file report file,1987-,None,"This is a report of the water sampling sites in the state by county\, hydrologic basin\, and storet number. It includes the county code\, the hydrologic basin code\, the storet number\, the sample point description\, the latitude and longitude of the sample point\, and the use class for the site.",Retain for 30 day(s),,
16881,Department of Environmental Quality. Division of Water Quality,Local health department file reports,i 1985-,Alphabetical by local department name,"These files document current lists of local health departments and their locations. Information includes names of local health departments\, code names used in reports\, and department addresses.",Retain for 30 day(s),Public,
24054,Department of Environmental Quality. Division of Water Quality,Water quality database,1974-2001.,"Numerical by laboratory number, station ID number, and parameter number","This record series is used to store and compile ambient and compliance water quality data collected by the Division of Water Quality. The data set consists of metadata associated with sites/stations as well as field measurements and observations collected at the sites. The data set also contains results from samples analyzed by the Department of Health\, Division of Laboratory Services. This database was superseded by the Ambient Water Quality Database-series 16860.",Permanent. Retain until superseded,,
29715,Department of Environmental Quality. Division of Water Quality,Emergency Drouth Administration Report,1935.,None.,This series contains a single bound report published by the Engineering Department of the Utah Emergency Relief Administration.,,,
81526,Department of Environmental Quality. Division of Water Quality,Weber Basin Water Management Council files,1972-,none,"These are files relating to the activities of the Weber Basin Water Management Council\, an organization established to form a cooperative effort in the management of water in the Weber Basin. The bureau assists in the development of water quality management plans. These files include studies and recommendations used in the planning\, implementing\, and monitoring of the Weber Basin drainage system.",Retain until administrative need ends,,
81525,Department of Environmental Quality. Division of Water Quality,Bear River compact files,1972-,none,"These are files relating to the bureau's activities in the Bear River Compact between Utah\, Wyoming\, and Idaho. The compact was designed to remove the causes of the present and future controversy over the distribution and use of the waters of the Bear River; to provide for efficient use of water for multiple purposes; to permit additional development of the water resources of Bear River; and to accomplish an equitable apportionment of the waters of the Bear River among the compacting states. These files include reports\, work plans\, studies\, contracts\, maps\, and other background material used for the planning\, implementing\, monitoring\, and upgrading of the monitoring plan for the Bear River drainage system.",Retain until administrative need ends,Public,
81532,Department of Environmental Quality. Division of Water Quality,Wastewater treatment works construction priority lists,1966-,Chronological,"This is a list of construction projects ranked by priority for which federal funds will be allocated during the upcoming five year planning period. The priority list and related system is designed to achieve optimum water quality management. This is required by 40 CFR 35.915. The files include Priority Evaluation List\, Construction Grants Project List\, Five Year Need List\, One Year Need List\, and Wastewater Treatment Project Priority List. Information includes the name of the project\, the project description\, the name of the grant applicant\, the grant identification number\, the priority ranking\, the number of priority points\, the estimated total and eligible costs\, the amount requested\, and the amount granted.",Permanent. Retain for 5 year(s),,
81876,Department of Environmental Quality. Division of Water Quality,Environmental Protection Agency agreements file,1979-,none,This is an administrative file established by the bureau to monitor grant programs and to be used as a budget tool. It includes copies of grant applications.,Retain for 1 year(s),,
81879,Department of Environmental Quality. Division of Water Quality,Oil spill case files,1971-,Chronological,"These are the records of the investigations into oil spills in the state. The files include notice of intention to drill; abandon; or convert; reports of site inspection; notice of violations; summary of oil and hazardous material spills; and the response to the notice of violation. Information includes the date and nature of the violation\, the amount of the maximum and proposed penalty\, any written explanations provided by the violator\, the location of the spill\, the quantity spilled\, the cause of the spill\, the live water affected\, and information on cleanup effected.",Permanent. Retain for 1 year(s),Public,
81530,Department of Environmental Quality. Division of Water Quality,Water quality sampling station catalog,1980-,Numerical by hydrologic unit number,"This is a list of the water sampling sites in the states. It also contains sampling information gathered in 1980. The catalog is used to identify where the sampling stations are and the sampling information is used in conjunction with later samples to form comparisons. The information recorded includes the hydrologic unit number\, the stream segment where the sampling station is located\, the sampling station number\, the date of the sampling\, and the test results.",Permanent. Retain until administrative need ends,,
81884,Department of Environmental Quality. Division of Water Quality,Employee training records,1987-,none,,Retain for 5 year(s),,
81889,Department of Environmental Quality. Division of Water Quality,Inventory files,1987-,none,,Retain for 2 year(s),,
81893,Department of Environmental Quality. Division of Water Quality,Public relations files,1987-,none,,Permanent. Retain for 5 year(s),,
81495,Department of Environmental Quality. Division of Water Quality,Water pollution control grants files,1978-,Chronological,"These are grants awarded under section 106 of the Clean Water Act assisting states to administer programs for the prevention\, reduction\, and elimination of water pollution. See also 40 CFR 35.250. These files include correspondence\, notice of intent\, and grant applications and related files. Information includes the reason for the grant\, the area of project impact\, the amount of the grant\, the duration of the project\, the goals of the grant\, and authorizing signatures.",Retain for 3 year(s) after disposition of asset,,
81505,Department of Environmental Quality. Division of Water Quality,Underground injection control program files,1986-,Numerical by identification number.,"These records contain underground injection control (UIC) information required by federal statute to be collected for class I\, III\, IV\, and V injection wells. Information includes UIC permit applications\, UIC compliance monitoring data\, UIC program primacy materials\, and other UIC project data collected by the division. The information in these files includes the name and address of the facility\, the facility identification number\, the name and address of the owner or operator\, the type of well\, and the well operation status.",Retain for 5 year(s),Public,
81506,Department of Environmental Quality. Division of Water Quality,Program planning and guidance files,1983-,Chronological,"These are records used by the bureau to plan its goals and activities for the upcoming year and longer. These files include copies of federal regulations\, copies of minutes from the Water Quality Management Committee received from EPA\, grant guidelines\, internal work plans\, and EPA work plans.",Retain for 1 year(s),,
81510,Department of Environmental Quality. Division of Water Quality,Industrial wastewater systems inventory files,1965-,none,"This is an inventory of the industrial wastewater systems in the state taken to help construct an automated system data base. The information includes the name and address of the plant\, the principal products of the plant\, the name of the contact person\, the hours of operation\, the number of employees\, the quantity of materials used\, the water source\, the wastewater control methods\, the wastewater discharge\, the wastewater characteristics\, the solid waste disposal amount and methods\, and the capital expenditures and costs.",Retain until final action,,
81512,Department of Environmental Quality. Division of Water Quality,Engineering plans and specifications,1960-,Alphabetical by facility name,"These are plans and specifications submitted to the division as part of the process of securing state approval for construction. These plans are reviewed by the division and suggestions for modifications are sent back to the submitter. New plans and specifications are then drawn up and resubmitted to the division. The information includes the name and address of the system\, and the name and address of the engineering firm. Final plans incorporated into the issuance of a construction permit or other state approval are kept. All other plans and specifications are considered draft documents and are weeded as they are updated or become obsolete.",Retain for 20 year(s) after final action,Public,
19529,Department of Environmental Quality. Division of Environmental Response and Remediation,Community right to know chemical information,1987-,"Alphabetical by company name, thereunder chronological.","These records provide summarized information regarding chemical inventories filed by Utah companies. They provide information on any emissions to the environment. The files may contain material safety data sheets\, Tier I and II inventory forms\, chemical release inventory forms (EPA FORM R)\, and correspondence. The information contained in the file includes the name of the company\, chemical names\, amounts and locations where the chemicals are located\, hazards\, and emissions information. The series is retained to meet the requirements of 40 CFR 370 - Hazardous Chemical Reports: Community Right-To-Know.",Permanent. Retain for 20 year(s),Public,14.00 cubic feet
25887,Department of Environmental Quality. Division of Environmental Response and Remediation,Financial ability analysis for cost recovery reports,2000-,Alphabetical by name of individual,"These reports are created to effectively analyze and document the financial ability of a responsible party to clean up leaking underground storage tank contamination\, or to reimburse the State for cleaning up the contamination in accordance with Utah Code sections 19-6-420\, 19-6-418 and 19-6-425 (2005). Based upon the analysis the responsible party may be allowed to settle for less than would otherwise be due or to receive a reduction in penalties. Specific types of documents include asset and liability schedules\, and tax returns.",Retain for 3 year(s),Private,
27247,Department of Environmental Quality. Division of Environmental Response and Remediation,Enforceable written assurances,2005-,"Chronological, thereunder numerical by assurance letter number.","These records document the agency's mandate in regards to enforceable written assurances (EWAs)\, as described in Utah Code 19-6-326(2008) and Utah Administrative Code R311-600(2019). An enforceable written assurance is provided to an applicant--either a bona fide prospective purchaser\, contiguous property owner\, or innocent landowner--as an assurance that the Department will not initiate any enforcement actions (detailed within that same part of the law)\, provided the applicant maintains the land according to the agreement entered into. Records may include applications\, correspondence\, assurance letters\, and environmental site assessment reports.",Permanent. Retain for 200 year(s),Public,
27280,Department of Environmental Quality. Division of Environmental Response and Remediation,Decontamination specialist certification program files,2006-,Numerically by certification number,"These records track certified methamphetamine lab decontamination specialists. Files include applications\, citizenship verification\, renewals\, correspondence\, certification results\, and other information on individuals who have obtained certification. Files also include examinations\, results\, answer sheets\, and other information that may be used to evaluate possible revocation of a certificate.",Retain for 5 year(s) after end of project or program,Public,
17287,University of Utah (Utah),Grade distribution summary,1954-1967.,,"These are class grades and final semester GPAs. Information includes student's last name and first initial\, course\, grade and GPA.",,Public,4 microfilm reels
25456,Jordan School District (Utah). Office of Student Services,Student information report,1977-2007.,"Chronological by year, thereunder alphabetical by name","These reports include student name and number\, grade\, address\, phone number\, date of birth\, sex\, ethnicity\, school year and Social Security number.",Retain for 50 year(s),,
25459,Jordan School District (Utah). Office of Student Services,Master daily attendance roll,1977-2007.,"Chronological by year, thereunder alphabetical by surname",Jordan School District keeps a master attendance report. For each student this report includes student's name and student number and then details information about absences and tardies.,Retain for 50 year(s),,
29107,Wasatch County School District (Utah),Student history,1935-,"Alphabetical by surname, thereunder by date filed.","These records support the agency's administrative function to document student attendance. Records include each student's name\, date of birth\, parents or guardians\, date that student entered and exited the school\, and the number of days in attendance.",,Exempt,
4185,Alpine School District (Utah),Invoice report,1985-,Numerical by invoice number,"This computer report is created by the Accounts Payable Department to track the payment histories of vendors after the information is down loaded from the main frame computer system. The report includes the vendor name\, vendor number\, invoice number\, check number\, check date\, and check amount.",Retain for 5 year(s),,
4214,Alpine School District (Utah),Quarterly payroll report,1987-,Alphabetical by employee name,"This computer report is created by Payroll for use as a quick reference of calendar and fiscal year to date earnings by individual and for the District. The report includes Social Security number\, name\, wages earned in each quarter\, calendar and year to date totals. In 1991\, the report was also placed on computer output microfiche.",Retain until superseded or,,
4224,Alpine School District (Utah),Program object report,1984-,Numerical by program account number,"This annual computer report is created by the Accounting Department to compare the financial transactions to goals\, objectives\, and performance requirements that relate specifically to an activity and course subdivision not satisfactorily described by the Function object report (series 4225). The report includes program name\, accounting period\, revenue and expenditure accounts with year to date account balance summaries that show the results of operations by programs by object code. In 1991\, the report was placed on computer output microfilm and the paper report was discontinued.",Retain for 10 year(s),,
4225,Alpine School District (Utah),Function object report,1984-,Numerical by function account number,"This computer report is created by the the Accounting Department to show the costs of district operations by function. It is used as an evaluation tool. The report includes the function account number and name sorted by fund. The year-to-date summary account balances are compared to budget with encumbrances and remaining budget listed. In 1991\, the report was placed on computer output microfiche.",Retain for 10 year(s),,
6206,Alpine School District (Utah),Payroll check history report,1986-,"Chronological, thereunder alphabetical by name","This annual computer report is produced by the payroll department when terminated district employees are purged from the district's computer system. It is used to research payments made to former employees and for verification purposes. The report includes the Social Security number\, name of employee\, marital status\, exemptions\, location code\, check date\, check number\, gross pay\, deductions (federal and state taxes\, FICA\, retirement\, insurance\, other)\, net amount amount\, assignments paid\, and regular hourly rate.",Retain for 53 year(s),,
6317,Alpine School District (Utah),Object report,1984-,Numerical by object account number,"This annual computer report is created by the Accounting Department to show the results of operations by account for object code accounting. This report is used to evaluate financial operations by object code indicating the type of instruction or supplies. This report includes the object code name and account number sorted by fund\, year-to-date summary account balances are compared to budget with encumbrances and remaining budget. In 1991\, this report was also placed on computer output microfiche.",Retain for 2 year(s),,
6319,Alpine School District (Utah),Employee check detail listing report,1991-,Alphabetical by location,"This computer report is created by the Payroll Department as part of the monthly check run. It is used to verify attendance and detail payroll information. This report contains all information on a pay check including name\, social security number\, job code\, pay code\, calendar and fiscal year-to-date payment history\, deductions\, net check amount\, and attendance.",Retain for 3 year(s),Private,
6318,Alpine School District (Utah),Function summary report,1985-,"Numerical by fund number, thereunder numerical by function code","This annual computer report is created by the Accounting Department to show the results of operations of the maintenance and operation fund functions in order to prepare annual financial reports. The report includes the summarized data by object and is grouped by category. The report includes year-to-date summary account balances which are compared to budget with encumbrances and remaining budget listed. In 1991\, the report was also placed on computer output microfilm.",Retain for 2 year(s),,
14799,Alpine School District (Utah),Student cumulative record,ca. 1923-,Alphabetical by student's surname,"These are the official transcripts\, copies of achievement test scores\, report cards and health records document student performance and are used for reference purposes. The transcript (Series 14800) is the permanent part of the student reocrd and includes student's name\, address\, birthdate\, parents' names\, lists of high school classes and grades\, graduation date\, test scores\, class ranking\, grade point average\, and social security number.",Retain for 3 year(s) after separation,Exempt,
28686,Alpine School District (Utah),Workers compensation case files,1990-,Chronological,"These records support the agency's function to provide workers' compensation benefits for its employees (Utah Code 34A-2-201(2000)). These records document job-related injuries. Information may include Workers Compensation claim forms\,first report of injury\, investigative reports\, medical records\, and related attorney and court records.",Retain for 75 year(s) after case is closed,Protected,
27530,Alpine School District (Utah),Accounts receivable,2008-,Chronological,"Records in this series are created to invoice outside entities for monies owed to the school district. The district uses the records to ensure that the correct outside entity was billed for charges incurred\, that funds were received and deposited into the correct account. Included are invoices with an itemized list of charges\, date charges were incurred and the date charges are due. Records may also include computerized reports to back up billing.",Retain for 4 year(s),Public,
4192,Alpine School District (Utah),Employee account distribution report,1986-,Alphabetical by employee name,"This is a monthly computer report created as part of the payroll process. It is used to correct payroll accounting errors and to record journal entry corrections. The report includes the employee account number distributions\, employee name\, social security number\, and amounts. In 1991\, the report was placed on computer output microfiche and the paper copy was discontinued.",Retain for 3 year(s),Private,
4216,Alpine School District (Utah),Employee salary breakdown report,1987-,Alphabetical by employee name,"This computer report is created semi-annually by the Data Processing Department at the end of the calendar and fiscal years. It is used to confirm W-2 deductions and provides a detail listing of the fiscal year-to-date earnings. The report includes name\, social security number\, earnings by job code for fiscal and calendar year with summary totals for fiscal and calendar year. In 1991\, the report placed on computer output microfiche.",Retain for 53 year(s),Private,
4183,Alpine School District (Utah),General ledgers,1906-,Numerical by account number,"This annual computer report is created by the Accounting Department to provide detail on all district financial transactions that are not summarized in the monthly transaction journals. The report lists receipts\, expenditures\, outstanding encumbrances\, and remaining budget. This report includes journal number\, date\, reference number\, account numbers\, transaction amount\, running account balance date by date\, vendor or employee number. Prior to 1984\, this report was a handwritten account of all district financial transactions. In 1991\, the report was placed on computer output microfiche and the paper copy was discontinued.",Retain for 15 year(s),,
6316,Alpine School District (Utah),Balance sheet report,1980-,Numerical by account number,"This annual computer report is created by the Accounting Department to show the financial position of the district for preparation of the annual financial reports. This report includes the balance sheet\, name and account number of assets\, liabilities\, amounts sorted by fund\, and beginning and ending balances. In 1991\, the report was also placed on computer output microfiche.",Retain for 10 year(s),,
14798,Alpine School District (Utah),Student attendance class rolls,[ca. 1910]-,"Chronological, thereunder alphabetical by school and teacher's name","Rolls of various sizes maintained by elementary\, intermediate\, and high schools to record student attendance. Include school year\, school\, teacher's name\, names of students\, entry date\, exit date\, days attending school\, days absent\, and sometimes grades. Beginning in 1993\, secondary attendance records were uploaded to the district computer to provide school-wide records of attendance.",Retain for 5 year(s),Exempt,
13232,Alpine School District (Utah),Employee absence and leave report,1984-,Alphabetical by employee surname,"This monthly summary report authorizes payments for leave taken by contracted professional and classified personnel. It includes school\, period covered\, days absent\, number of days\, name of absent employee\, reason for absence\, name of substitute\, signature and title.",Retain for 7 year(s),Public,
20090,Alpine School District (Utah),Classified personnel disciplinary files,1986-,Alphabetical by employee name,"These are the personnel files for all classified district employees that have been terminated by the district. They are used to document employment. The files usually contain the employment applications\, authorization for hire forms\, employee history card\, pay and leave history\, work performance and evaluation records\, reassignment of personnel forms\, termination forms and related correspondence. May also include fingerprint records and verification of a criminal background check.",Retain for 65 year(s) after separation,Private,
26508,Alpine School District (Utah),Payroll Check Register,1999-,Alphabetical by employee name,"This register is a numerical listing by check number and agency codes of all payroll checks issued by the county. It includes code\, date\, warrant number\, name of employee\, Social Security number\, types and amounts of individual deductions\, and may include hourly rate\, and number of hours worked.",Retain for 7 year(s),,
27496,Alpine School District (Utah),Deduction register,2004-,Chronological by year of retirement,"This report includes all voluntary and involuntary deductions that have been taken out of employee's paychecks. The voluntary deductions include insurance\, retirement\, charity organizations\, professional dues\, etc. The involuntary deductions include items such as garnishments\, payroll docks\, etc. This report is generated each payroll period. A copy of each deductions is included with a check from accounts payable and sent to the appropriate vendor.",Retain for 3 year(s) after separation,Private,
26513,Alpine School District (Utah),Mini-run Proforma reports,2001-,Chronological,"The mini-run proforma is a report kept by the payroll department which includes monthly payroll information for those not paid in the regular payroll and to correct mistakes made in the regular payroll. The report includes payment details for each recipient\, such as social security number\, name\, marital status\, exemptions\, location code\, check date\, gross pay\, deduction information\, and net amount.",Retain for 7 year(s),,
27495,Alpine School District (Utah),Retirement reports,2006-,Chronological,"This is a report of all retirement benefits paid to Utah Retirement Systems. It includes the employee's name\, Social Security number\, and gross pay for the pay period indicated. It includes the dollar amount of the retirement benefit paid to URS by the school district on behalf of the employee. This includes both the defined benefit portion and the defined contribution portion. This report also lists any voluntary contributions made by the employee to their 401K and/or 457 and any re-deposits. This report is generated each payroll period and is transmitted to Utah Retirement Systems electronically.",Retain for 3 year(s),Private,
18070,Alpine School District (Utah). Lincoln Junior-Senior High School,Student activity photographs,1923-1932.,None,"These photographs document student activities at Lincoln Junior- Senior High School in Orem. They include photographs of the Lincoln Tigerettes; boys and girls track and field\, basketball\, football\, and baseball teams; school bands and school plays. Some of the photographs have neither been dated nor identified.",,Public,
23398,Alpine School District (Utah). Lincoln Junior-Senior High School,Student attendance class rolls,1926-1956.,"Chronological, thereunder alphabetical by teacher's name","Rolls of various sizes maintained by Lincoln-Junior High School to record student attendance. Include school year\, school\, teacher's name\, names of students\, entry date\, exit date\, days attending school\, days absent\, and sometimes grades.",,Exempt,
18074,Alpine School District (Utah). Lincoln Junior-Senior High School,Youth administration program records,1935; 1938-1939; 1941-1942.,None,"These records document the Lincoln Junior-Senior High School's participation in the federally funded National Youth Administration's Student Aid Program. This program funded employment for needy students. The records include correspondence\, brochures\, time reports\, payroll for student aid projects\, and youth census interview forms.",,Public,
26506,Alpine School District (Utah),Employee W-2s,1963-,Chronologically by year and thereunder alphabetically by surname.,"These wage and tax statements are annual records on individual employee's gross earnings\, federal taxes\, state taxes\, social security wages\, and medicare wages.",Retain for 65 year(s),,
27497,Alpine School District (Utah),Employee time cards,1997-,Chronological,"These are original records which verify hours worked (regular and overtime)\, leave earned (vacation\, sick\, emergency\, conference/professional) and taken by school district employees. Recorded information includes employee name\, Social Security number\, department worked\, hours worked\, hourly wage\, employee and supervisor\, and signature. Records in this series are not duplicated elsewhere.",Retain for 65 year(s),Public,
18073,Alpine School District (Utah). Lincoln Junior-Senior High School,Faculty minutes,1926-1937; 1955-1956.,Chronological,"These minutes document regular and special teachers' meetings. They include meeting date and time\, attendees\, announcements\, school activities\, summary of proceedings\, and adjournment time. The Lincoln Junior-Senior High School closed in 1956 and these are the only faculty minutes that have survived.",,Public,
18075,Alpine School District (Utah). Orem High School,Principal's records,1960-1964.,None,"These records document the activities of the Orem High School's principal and faculty. They include the principal's report\, individual department reports\, memoranda and correspondence on developing a teachers' progress report to parents\, and faculty lists.",,Public,
18072,Alpine School District (Utah). Lincoln Junior-Senior High School,Principal's records,1936-1938; 1941-1945; 1956.,Alphabetical by subject,"These records document the principal's administrative duties and student activities. They include principals' incoming and outgoing correspondence\, Utah High School Athletic Association activity applications\, Utah High School Athletic Association's activities\, budgets\, activity calendars\, payroll reports\, school lunch records\, various reports\, financial statements\, honor rolls\, and various speeches and presentations. The Lincoln Junior-Senior High School closed in 1956 and these records are the only surviving principals' records.",,Public,
4179,Alpine School District (Utah),Transaction journal report,1984-,"Chronological, thereunder numerical by account number","This is a monthly computer report of all district financial transactions providing detailed information on all individual postings to the general ledger. It is used for audit purposes. It includes date\, item description\, transaction type\, posting date\, purchase order or receipt number\, check number\, encumbrance\, debit or credit\, account balance\, and vendor. In November 1990\, the creation of a paper printout was discontinued and the report is being received on computer output microfilm.",Retain for 10 year(s),Public,
13113,Alpine School District (Utah),State Developmental Center academic records,1985-,Alphabetical by student's surname,"These student files are maintained to provide individual medical\, family history\, document attendance\, gauge progress\, and verify disability. In 1985\, the Alpine School District began providing educational services to residents of the State Developmental Center. The Center provides educational services to severely mentally retarded and frequently emotionally handicapped children and adults who cannot be placed in group homes nor treated at home. All residents are placed at the Center by court order with half being wards of the State of Utah. Education is provided to students between the age of five and twenty-two for twenty-seven hours a week or two hours a week for homebound students. There are no grade levels and diplomas are not awarded. Classes are organized according to age and intellectual abilities. Certificates of completion are awarded. Goals are,established for individual curriculum which are slightly above the student's level. The files include individual education program (IEP) forms\, various testing results\, behavior management charts\, private data evaluations\, and certificates.",Retain for 5 year(s),Private,
26505,Alpine School District (Utah),Year-end reports,1983-,Chronological.,The accounting department generates year-end reports as an evaluation tool to determine whether or not expenditures are in line with budget plans. Function reports break down the cost of district operations by function. Object reports identify expenditures by the type of supplies or instruction. Program reports compare year-to-date financial transactions to budgets or projected expenditure goals. These reports are used in conjunction with general ledgers (series 4183) to provide a more detailed picture of the district's financial condition.,Retain for 10 year(s),Public,
27498,Alpine School District (Utah),Employee payroll notification of assignments,2003-,Alphabetical,"This register is a numerical listing by check number and agency codes of all payroll checks issued by the county. It includes code\, date\, warrant number\, name of employee\, social security number\, types and amounts of individual deductions\, and may include hourly rate\, and number of hours worked. Though this register is frequently used to reference specific payroll checks\, it might be the only record of employee salaries and would then serve the same retirement purpose as the Employee earnings history files.",Retain for 65 year(s),Public,
27531,Alpine School District (Utah),Cash receipts,2006-,,"These are receipts issued for money received into school district accounts from all sources. Recorded information includes date of payment\, department\, or fund to which money belongs\, receipt number\, and amount paid. These records are used to trace the origin of the funds deposited into district office account. These records contain check stubs\, original invoice\, and any other documents pertaining to the collection of funds.",Retain for 3 year(s),Public,
22192,Alpine School District (Utah). Pleasant Grove High School,High school graduation programs,1906; 1949-,Chronological,"These are programs for high school graduation services. The programs include the list of high school graduates\, program agenda (speakers\, musical performances\, etc)\, and list of graduates with honors.",Retain permanently,Public,
4190,Alpine School District (Utah),State and federal tax withholding report,1985-,Numerical by social security number,"This quarterly computer report is created by the payroll department to meet federal and state wage reporting laws and to balance quarterly and annual wage reporting reports for the state and federal government. This report includes social security number\, name\, federal and state withholding amounts and respective taxable wage base amounts. In 1991\, the report was also placed on computer output microfiche.",Retain for 4 year(s),Private,
6320,Alpine School District (Utah),Bank reconciliation reports,1984-,Numerical by check type code,"This monthly computer report is created by the Accounting Department to balance the district's bank accounts. The bank reconciliation report has two sections: the outstanding check list and the monthly edit listing. The bank edit portion of the report serves as a record of the checks that have cleared during the month and lists reconciliation adjustments. The outstanding check list includes the check number\, check type\, check date\, check amount\, and vendor number or pay check social security number. The bank edit includes the checks that have cleared by check type\, number\, amount\, and any reconciliation items. In 1991\, the report was placed on computer output microfiche and the paper report was discontinued.",Retain for 3 year(s),Public,
20087,Alpine School District (Utah),Educators' personnel files,ca. 1950-,Alphabetical by educator's names,"These are the personnel files for all district educators (teachers and administrators). They are used to document employment. The files include the employment applications\, authorizations for hire forms\, placement records\, employee history card\, copies of school transcripts\, pay and leave history\, work performance\, in-service training completion certificates and credits\, evaluation records\, teaching certificates\, previous teaching experience\, contracts\, lane change requests\, and related correspondence. May also include fingerprints and verification of the criminal background check.",Retain for 65 year(s),Private,
20089,Alpine School District (Utah),Certified personnel disciplinary files,1988-,Alphabetical by employee name,"These are the personnel files for all certified district employees. They are used to document employment. The files include the employment applications\, authorizations for hire forms\, placement records\, employee history card\, copies of school transcripts\, pay and leave history\, work performance\, in-service training completion certificates and credits\, evaluation records\, teaching certificates\, previous teaching experience\, contracts\, lane change requests\, and related correspondence. May also include fingerprints and verification of the criminal background check.",Retain for 65 year(s) after separation,Private,
21779,Alpine School District (Utah),Special education student files,1973-,"Chronological by student's birth year, thereunder alphabetical by student's surname","These files document students enrolled in the district's special education programs in accordance with the provisions of 34 CFR 300.560-300.577 (1998). They are required to receive federal and state special education funding. Services can be discontinued when student is reclassified as no longer needing special education services\, the student moves\, or refuses the services. They contain various reports and completed forms including individual education program records (IEPs)\, inspection logs\, evaluation and re-evaluation forms\, parental approval forms\, test protocols\, parent surveys\, parent information\, third party information\, placement documents\, refusal of services forms\, and other legal documents required by federal regulations and state rules to verify a student's disability and need for special education services.",Retain for 27 year(s) after separation,Exempt,
29141,Salt Lake Arts Academy (Utah),Student history records,2003-,"Chronological by year, thereunder alphabetical by student.","These records support the agency's administrative function to document student attendance. Records include each student's name\, date of birth\, parents or guardians\, date that student entered and exited the school\, and the number of days in attendance.",Permanent. Retain for 40 year(s) after graduation or for 58 year(s) after date of birth,Exempt,6.00 cubic feet
29600,Alianza Academy (Utah),Student history records,2011-2015.,Alphanumerical.,"These records support the agency's administrative function to document student attendance. Records include each student's name\, date of birth\, parents or guardians\, date that student entered and exited the school\, and the number of days in attendance.",Permanent. Retain for 20 year(s),Exempt,
29703,Pioneer High School for the Performing Arts (Utah),Student records,2012-2018.,"Chronological, thereunder by student's name.","These student files contain information on students attending the school. They are used to document student's attendance. They contain the copies of achievement test scores\, the official transcript\, copies of report cards\, health records\, and immunization cards.",Permanent. Retain for 3 year(s) after final action,Exempt,
29787,Paradigm High School (Utah),Student records,2012-,Alphabetical by last name.,"These are student cumulative files for students whose records were not transferred but no longer attend this school. They were used to document the student's attendance. They include test scores\, immunization record\, eye testing\, and all pertinent information on the student. These student files are commonly known as ""dead files.""",Permanent. Retain for 40 year(s),Exempt,
9887,Granite School District (Utah). Cyprus High School,Granite district Cyprus cumulative records,1973-1981.,Alphabetical by name.,"These are school grades\, cumulative records\, and test information.",,Private,3 microfilm reels
23397,Alpine School District (Utah). American Fork High School,Student attendance class rolls,1916-1959,"Chronological by school year, thereunder alphabetical by teacher's name","This information includes each student's name\, date of birth\, parents or guardians; date student entered and exited the school and the number of days in attendance.",,Private,
30652,Utah Military Academy (Utah),Student files,2014-,"Chronologically by year, thereunder by alphabetically by surname","These records includes each student's name\, date of birth\, parents or guardians; date student entered and exited the school and the number of days in attendance.",Permanent. Retain for 40 year(s) after separation,Private,
30654,Utah Military Academy (Utah),Camp Williams student files,2018-,"Chronological by year, thereunder alphabetical by surname","These records include each student's name\, date of birth\, parents or guardians; date student entered and exited the school and the number of days in attendance.",Permanent. Retain for 40 year(s) after separation,Private,
14059,Salt Lake City School District (Utah). South High School,South High School student records,1933-1950.,none,"These records support the agency's administrative function to document student attendance. Records include each student's name\, date of birth\, parents or guardians\, date that student entered and exited the school\, and the number of days in attendance. This information includes each student's name\, date of birth\, parents or guardians; date student entered and exited the school and the number of days in attendance.",,Private,
83499,Salt Lake City School District (Utah). South High School,Principal's administrative records,i 1979-1988.,none,"These are the administrative files of the principal (Dr. LaVar L. Sorensen) of South High School. They document Dr. Sorensen's actions during the closure of the high school. They include: the minutes and agendums of the South High School Community Council (1983-88) and the School Improvement Council (1983-88); the councils' alternative proposal to the closure of the high school; maps of the boundaries of Salt Lake City high schools; copies of recommendation letters for students and faculty members (1986-87)\, correspondence and memoranda to faculty\, school board\, and parents; a report of the Visiting Committee Reviewing the Self-Evaluation of South High School (1982); correspondence and reports from the Northwest Association of Schools and Colleges on accreditation (1986-87); two reel-to-reel audio tapes of a Salt Lake City School Board meeting in December 1983 at South High School to discuss alternatives and possible closure of South; a daily diary maintained for an ethics education,project funded by the Danforth Foundation (1981-83); a copy of the South High School Evaluation Manual (1980-81); a school staff and administration roster and class schedule (1980-81); 1980-81 course philosophy\, objectives\, commendations\, and recommendations; 1980-81 course catalog; smoking\, fire drill\, and swimming pool policies and procedures; the policies and procedures for EQUIP\, an academically accelerated optional program; a copy of HCR 7 resolution honoring South High School; a listing of the numbers of South graduates from 1932 (414) to 1988 (197); a complete collection of South High School graduation programs from 1932 to 1988; a file of open disclosure (course overview) documents for 1987-88; a copy of Salt Lake City School District correspondence regarding Advanced Placement (AP) criteria\, school fees\, boundary committee meeting minutes\, and vending machine policies; a packet of information from the State Board of Education introducing the new Gender/Ethnic Expectation and,Student Achievement (GESA) program; a black-and-white aerial photograph of the school; and a description of Salt Lake High\, the alternative school housed at South High School.",,Public,
84055,Salt Lake City School District (Utah). South High School,Scrapbooks,i 1931-1979.,Chronological,"These are the scrapbooks for South High School. They were used to document school activities. They have been used extensively by the alumni for planning reunions. They were maintained sporadically by the school and do not cover the school's entire history. They contain: newspaper clippings of athletic\, social and historic events\, copies of flyers and programs\, posters\, invitations\, letters\, name tags\, and photographs. By the mid 1960s\, these scrapbooks were created by the school historian. A South High Association of Girls (SHAG) History (1932\, 1936-39) is included. Also included are two 45-rpm records\, one featuring dance music. The other is ""a recording of memorable events\, 1954-1955\, taken as they happened."" Missing from the series are,the following scrapbooks: 1941/42\, 1944/45\, 1949-52\, 1954/55\, 1959/60\, 1960-67\, 1975/76\, 1982/83\, 1986-88.",,Public,
84922,Salt Lake City School District (Utah). West High School,West High School directories,1954-,"Chronological, thereunder alphabetical by student's name","These are telephone and address directories of the student body of West High School. A directory is produced each year by the school for the benefit of the students. The directories contain the name of the student\, home address and telephone number.",Permanent. Retain for 1 year(s),,
84929,Salt Lake City School District (Utah). West High School,Receipt books,1980-,Chronological,"These are receipts issued by the treasurer's office for monies received into school accounts. The receipts include the date\, place of the business transaction\, for whom the money was receivedfrom\, amount\, and for what the money was received.",Retain for 3 year(s),,
84942,Salt Lake City School District (Utah). West High School,Home excuse files,1983-,Chronological,"This is a permission slip or ""pass"" that allows the student to leave school during school hours. This pass is usually given if the student is ill or has a doctor's appointment. The slip contains: the student's name\, date\, time to be excused\, course or courses to be excused\, name of school personnel issuing\, parents' remarks and their signature.",Retain for 1 year(s),,
84944,Salt Lake City School District (Utah). West High School,Scrapbooks,1945-1975.,Chronological,"These are scrapbooks that were compiled by various school clubs (i.e. West Associated Girls Club) and organizations. These scrapbooks were replaced by the Historian's Book. The scrapbooks contain photographs\, newspaper articles\, program flyers\, brochures\, and other memorabilia.",Retain permanently,,
84941,Salt Lake City School District (Utah). West High School,Discipline files,1983-,"Chronological, thereunder alphabetical by student's name","These are files kept by the attendance office on students who have had disciplinary problems. The files contain: reports\, notes\, correspondence\, and memoranda. The files include: the student's name and home address; sex; grade; a disciplinary report (the report gives the reason for the disciplinary act taken against the student); notice of suspension; Juvenile Violation Report of the Salt Lake City Police Department; progress report on attendance and grades; contingency contract (an agreement between the student and West High School that the student would follow certain rules in order to stay in the school); and student conference reports.",Retain for 3 year(s),,
84945,Salt Lake City School District (Utah). West High School,High school workbooks,1905.,none,"These workbooks represent a sampling of the best work at West High School during the l904-1905 school year. They contain maps\, essays\, shorthand and mathematical problems from high school students in the Salt Lake City School District. The books are separated by subject (Latin book\, French book\, biology book\, etc.). They represent the only known collection at the school.",Permanent. Retain for 1 year(s),,
84959,Salt Lake City School District (Utah). West High School,Class reunion programs,1985; 1989-,chronological,"These are three programs for reunions from the classes of 1935\, 1939\, 1940\, 1941\, and 1942. The programs include lists of the members of the reunion committees\, scheduled events\, short histories of the classes\, lists of class members and deceased members.",Retain permanently,,
14068,Salt Lake City School District (Utah). Horace Mann Junior High School,Horace Mann Junior High School student records,1914-1925.,alphabetical by student surname,,,,15 microfilm reels
84719,Salt Lake City School District (Utah). Whittier Elementary School,Daily news bulletins,1976-,Chronological,These are daily bulletins printed by the principal's office for the faculty and staff of Whittier Elementary School. They include announcements and other items of interest to the school's employees.,Retain for 1 year(s),,
84720,Salt Lake City School District (Utah). Whittier Elementary School,Reimbursement information files,1976-,Chronological,"This documents the expenditure of the school's petty cash fund which is used by the teachers and other school employees for items which are deemed too trivial to be used with a purchase order or requisition. Usually the amount of the purchase is under $50. Some of the items purchased with petty cash are food and drinks for the office as well as for employee parties. This file includes: check receipts\, photocopies of order forms\, store receipts and other information concerning purchases. The money spent by the teachers and staff of Whittier Elementary school is reimbursed by the accounting office of the school district.",Retain for 3 year(s),,
84736,Salt Lake City School District (Utah). Office of Superintendent,Newspaper clippings,i 1970-1972; 1987-,Chronological,These are files of newspaper clippings concerning the Salt Lake City School District and education in Utah. They are clipped by the Superintendent's Office and are distributed to school and department administrators to notify them of current developments in education.,Retain for 5 year(s),,
84739,Salt Lake City School District (Utah). Office of Superintendent,Curriculum budget worksheets,i 1988-,None,"These worksheets provide a detailed description of budget expenditures for each specific program. They are used for budget accounting purposes and provide a regular update of the district's financial status to the superintendent. They include detailed analysis\, charts and graphs. Programs are broken down into the following categories: compensatory education\, community education\, intermediate education\, educational support services\, elementary education\, instructional library media\, secondary education\, pupil services\, vocational education\, and alternative education.",Retain for 2 year(s),,
84772,Salt Lake City School District (Utah). Office of Superintendent,Study workbooks,i 1903-1905; 1920-1921; 1928-1929.,none,"These study books were produced for students\, parents\, teachers\, and other concerned persons. The books were intended to introduce students and their parents to the courses being offered at district schools. Each book contains a detailed description of the various courses for each class and grade along with study questions to help prepare students for the course work.",Permanent. Retain for 5 year(s),,
84787,Salt Lake City School District (Utah). Office of Superintendent,Textbook adoption control notebooks,i 1987-,None,"These notebooks provide an organizational structure for the textbook adoption process\, document textbook selection by a district textbook committee\, and list which textbooks were considered and which textbooks are used in the various courses. Information provided by the notebooks includes copies of state laws and Utah Administrative Rules\, information concerning the textbook adoption process\, and other vital information to aid in the selection of school textbooks.",Retain for 3 year(s),,
84902,Salt Lake City School District (Utah). West High School,Administrative subject files,1978-,Alphabetical by subject,"These are subject files used for reference purposes. They include both the principal's and his secretaries' files. The contain general correspondence\, notes\, memos\, maps\, charts\, brochures and other information. The wide range of subjects include attendance policy\, capital improvements\, emergency procedure plan\, field trips\, Homecoming\, immunizations\, legislature\, minority lists\, smoking policies\, Tongan students\, and yearbook.",Retain for 1 year(s),,
84904,Salt Lake City School District (Utah). West High School,Initial registration cards,1984-,"Chronological, thereunder by student's name","These cards are the initial forms used to register students into the high school classes. The card contains the student's name\, student number\, sex\, birth date and birthplace\, guardian's name\, father's name\, mother's name\, home address\, home telephone number\, student's race\, and the last school the student attended.",Retain for 3 year(s),,
84908,Salt Lake City School District (Utah). West High School,Locator cards,1985-,Alphabetical by student's name,"These are cards used to locate students during regular school hours. The cards contain the student's name\, student number\, sex\, grade\, age\, birth date\, address\, home telephone number\, guardian's name\, business or work telephone number\, student's locker number\, a description of all classes\, room numbers\, and teacher's name.",Retain for 1 year(s),,
84909,Salt Lake City School District (Utah). West High School,Roll books,1979-,"Chronological, thereunder alphabetical by teacher's name","These roll books are used to keep track of the number of days in which a student is absent from class. The roll books include the name of the teacher\, name of the school\, course title\, student's name\, sex\, grade\, attendance record\, and the total number of days absent.",Retain for 3 year(s),,
14070,Salt Lake City School District (Utah),Jefferson School student records,1911-1937.,chronological,,,Private,9 microfilm reels
25150,Salt Lake City School District (Utah),School broadcasting (newspaper),1917-1938.,"Chronological, thereunder numerical by volume and number","This is the district newspaper that reports on district activities\, teachers\, and administrative activities. It is issued quarterly during the school year by the School Board. Articles and photographs concerning teachers and other district personnel\, schools\, retirement issues\, the Salt Lake City Teacher's Association\, the National Education and may include some coverage of local\, national\, and international events of interest to its readers.",,Public,
25180,Salt Lake City School District (Utah). Lowell Elementary School,Student photographs,1974-2003.,"Chronological, thereunder numerical by grade","This series consists of photograph albums containing the class pictures of students attending Lowell Elementary School. They include the school year\, school name\, grade\, teacher\, and photographs of school classes and individual teachers.",,Public,
29976,Salt Lake City School District (Utah),Uintah School Registers,1915-1933.,"Generally chronological by school year, thereunder in no regular order by teacher and grade.","his information includes each student's name\, date of birth\, parents or guardians; date student entered and exited the school and the number of days in attendance. (GRS-1499)",,Private,11 microfilm reels
29768,Salt Lake City School District (Utah). Washington Elementary School,Photographs,ca. 1970-2005,Generally chronological.,"These records are created by governmental entities compiling various items together to tell the story of their office. They include photographs\, newspaper clippings\, and other items pertaining to government activities\, and actions and reactions of citizens.",,Public,
14030,Salt Lake City School District (Utah),Payroll records,1972-2023.,chronological,,Retain permanently,,3 microfilm reels
14063,Salt Lake City School District (Utah),Junior high school student cards,1965-1976.,"Chronological by elementary school through jr. high year span, thereunder by junior high and high schools.","This information includes each student's name\, date of birth\, parents or guardians; date student entered and exited the school and the number of days in attendance.",Retain permanently,Exempt,5 microfilm reels
14055,Salt Lake City School District (Utah),Child accounting student records,1918-1948.,"chronological by birth date group, thereunder alphabetical","Gives child's name\, address\, parents' names\, school\, achievement test scores\, classes and grades\, etc.",,Private,18 microfilm reels
25509,Salt Lake City School District (Utah),County superintendent annual report,1876-1881.,Chronological,"This book contains the statistical reports on the financial affairs of the schools in Salt Lake County prior to consolidation into three school districts. These reports usually include an accounting of all income and expenditures in relationship to the final budget and a narrative statement on enrollment and activities of the individual districts.,These are statistical reports on the financial affairs of the entire school district or a specific department. These reports usually include a statement on the value of all school district owned property\, and an accounting of all income and expenditures in relationship to the final budget.",,Public,
29944,Salt Lake City School District (Utah),Stewart Training School student records,1917-1937; 1952-1966.,Mixed and intermittently alphabetical by student name.,"This information includes each student's name\, date of birth\, parents or guardians; date student entered and exited the school and the number of days in attendance.",,Private,2 microfilm reels
84705,Salt Lake City School District (Utah),Annual statistical report,i 1974-1986; 1989-,Chronological,"This is a copy of an annual report required to be submitted to the State Office of Education. It contains an accounting of enrollment of all students attending federal and state adult basic education and adult high school completion programs. All figures are certified. It includes the number of participants by sex; age range and grade level; race; selected ethnic groups and also sex by functional grade levels. It contains an accounting of the number of participants leaving the program and their associated reasons. The report also gives detailed information concerning authorized course titles and total number of awarded credits by program categories and by authorized course title. The report includes a profile of participants containing,enrollment figures for number of daytime and evening classes by type\, placement\, and type of job performed by amount of training. New courses\, services and activities initiated from public involvement and continuing courses\, services and activities of the school district are also discussed in this report. The State Board of Education is required to supervise all adult education in the state of Utah [Utah Code Annotated (UCA) 53A-15-401 (1990)]. The local board ""shall submit reports required by the State Board of Education for the administration of adult education"" [UCA 53A-15-405(4) (1990)].",Retain for 5 year(s),Public,
84769,Salt Lake City School District (Utah),School board agenda,i 1986-,Chronological,"These are copies of agenda prepared for school board meetings. They are used to direct the focus of board meetings according to a pre-arranged schedule and\, in accordance with the open meetings law\, to inform the public of scheduled items for discussion at the meeting. The agenda includes the order of business for the board meeting\, items of importance and interest to board members and other individuals concerned with the school district and education in Salt Lake City\, proposals\, important correspondence\, graphs\, charts\, and other preparatory information.",Retain for 2 year(s),,
84789,Salt Lake City School District (Utah),Master Plan Committee for Transitional Services records,1986-1987.,Chronological,"These records are the notes and reports of a master committee established to decide how best to prepare special education children for the outside world. The binder includes a list of committee members\, minutes\, reference materials and notes. These records include information on the following subcommittees: Service Needs\, Service Delivery\, Community Service\, and Fiscal Resources.",Permanent. Retain for 10 year(s),Public,
84665,Salt Lake City School District (Utah). Business Services,Special reports,i 1970-,None,"These are special reports requested by the school board or a district department. The reports concern questions of interest and importance to the administration. The reports contain information concerning various topics such as a review of the financial data of the school district\, a five-year building program\, compliance with civil rights laws\, program report on driver's education\, a detailed study of earthquake potential in the Salt Lake area and how an earthquake would affect the schools within the district\, suggestions for improving the quality of education within the school district and comparisons of Utah's educational standards and achievements with those of other states\, and a detailed study of pedestrian safety around the,district's elementary schools.",Permanent. Retain for 1 year(s),Public,
84679,Salt Lake City School District (Utah). Business Services,Procedures manual,i 1982-,Numerical by subject code,This manual contains procedures adopted by the school board. The manual lists and explains the rules and procedures for conducting business in the Salt Lake City School District and is used throughout the district. The procedures are constantly being revised and updated.,Retain until superseded,Public,
1865,Salt Lake City School District (Utah). Horace Mann Junior High School,Permanent grade sheets,1953-1970.,"Chronological by school year and semester, thereunder alphabetical by teacher name.","These records document student performance and educational history. They include test scores\, grades\, and any other progress or performance measures.",,Exempt,2.00 cubic feet
26507,Salt Lake City School District (Utah). Roosevelt Jr. High School,Student Permanent Record Cards,1927-1974.,Alphabetical by student name.,"Student records document student names\, parents or guardian\, birth date\, address\, achievement\, advisor or teacher\, and promotion.",,Exempt,1 microfilm reel
29981,Salt Lake City School District (Utah). Roosevelt Jr. High School,Permanent grade sheets,1960-1966.,"Chronological by school year and semester, thereunder by class subject and grade.","These records document students ' academic performance. Information includes final grades\, supplemental grade changes\, Master's theses and Ph.D. dissertations\, graduation\, and related records.",,Private,1.40 cubic feet
84711,Salt Lake City School District (Utah). Whittier Elementary School,Payroll files,1976-,alphabetical by employee's name,These files include completed payroll forms for all people employed at Whittier Elementary School. The forms include the employee's name and number of the employee; position; school; and hours worked during the pay period.,Retain for 1 year(s),,
84713,Salt Lake City School District (Utah). Whittier Elementary School,Textbook catalogs and order forms,1989-,alphanumerical by name of teacher and grade,"The files document the ordering of textbooks. The files contain text catalogs and completed order files (which list textbooks\, number ordered\, and price per order).",Retain for 3 year(s),,
84715,Salt Lake City School District (Utah). Whittier Elementary School,Monthly membership reports,1976-,Chronological,"These are computer reports. They are used to account for the number of students attending Whittier Elementary School. The printouts include the following information: the student's name and student number\, birth date\, school\, grade\, guardian or parent's name\, address and telephone number.",Retain for 1 year(s),,
84717,Salt Lake City School District (Utah). Whittier Elementary School,Monthly absence files,1976-,Chronological,"These files are maintained to account for the number of children absent from school and is broken down per class\, per day during the month. Information from this file is sent to the district's data processing officer. The district uses this information to compile reports for the State Board of Education.",Retain for 1 year(s),,
84723,Salt Lake City School District (Utah). Whittier Elementary School,Chapter I Program student records,1984-,"Chronological by year, thereunder alphabetical by name","These files are the files of students who participate in the Chapter I program of the federal government. Chapter I is a federal program designed to help children who are below grade level in reading and math skills. The files include: a copy of the California Achievement Test (the test results of the whole school student body are provided)\, the Stanford Achievement Test\, a list of students who qualify for Chapter I\, ethnic background of the student\, sex\, birth date\, and reading and arithmetic scores.",Retain for 6 year(s) after separation,,
84729,Salt Lake City School District (Utah). Whittier Elementary School,School photograph albums,1969-1972; 1974-1983.,Chronological.,These are albums containing class pictures taken annually of the students and teachers at Whittier Elementary School. The pictures are of students and teachers and were taken as a souvenir for the students as well as a way of documenting the student body of Whittier.,,Public,
84733,Salt Lake City School District (Utah). Office of Superintendent,Annual reports,i 1911-1914; 1920-,Chronological,"These annual statistical reports are used as a public accounting to the taxpayers and residents of Salt Lake City and to the State Board of Education. The reports are submitted to the State Office of Education. They show the number of school buildings and classrooms used\, value of the property\, number of teachers employed\, average salary\, total number of pupils\, enrollment by grade\, and a detailed accounting of receipts and expenditures showing allocation of funds.",Retain permanently,,
84722,Salt Lake City School District (Utah). Whittier Elementary School,Bank statements,1984-,Chronological,These are monthly statements from the First Security Bank showing the amount of money on deposit to the credit and withdrawals from the school's account. The file also contains cancelled bank checks. These are used as a back-up for justifying monthly expenditure reports. Individual schools maintain their own bank accounts.,Retain for 3 year(s),,
84724,Salt Lake City School District (Utah). Whittier Elementary School,Special education files,1969-,"Chronological, thereunder alphabetical by name of student","These are the individual case files for students enrolled in special education programs. The files are arranged according to the student's date of birth with 1969 being the earliest. The files may include some or all of the following information: learning disability assessment reports\, approval for continued services\, various completed tests and surveys\, parent information\, approval for placement in the Special Education Program\, placement information\, student information\, pupil progress records\, social and behavioral test results\, medical information\, student histories\, therapy results\, program information\, student's performance report\, parents' permission for various activities and learning programs\, a Special Education,Identification Card\, Individualized Education Program information\, and notes and correspondence concerning the student involved in Special Education.",Retain for 6 year(s),,
84737,Salt Lake City School District (Utah). Office of Superintendent,Personnel directories,i 1891-,Chronological,"These are directories of all personnel employed by the Salt Lake City School District. They include the name\, home address\, and (except for the first few volumes) telephone numbers of employees. The directories also include school names and addresses and employee positions.",Permanent. Retain for 5 year(s),,
84744,Salt Lake City School District (Utah). Office of Superintendent,Travel funding application forms,i 1986-,Chronological,"These are requests by employees to receive funding for work related travel (i.e.\, meetings\, workshops\, conferences\, conventions\, seminars\, and recruiting trips). The completed request forms include the name of the employee\, school or department\, assignment\, purpose of the travel request\, number of days\, expenses\, and whether approval was granted.",Retain for 2 year(s),,
84781,Salt Lake City School District (Utah). Office of Superintendent,Public information records,i 1983-,Alphabetical by subject,"These records\, primarily publications\, are used when parents and other concerned citizens visit the office requesting general information about the district. The records include charts\, maps\, forms\, brochures and flyers. They concern various topics such as board members\, building lists\, calendar for school year\, School Community Council\, discipline policies\, exchange students\, goals\, map of city\, map of county\, philosophy statement\, school organizational representatives\, student trips and tours.",Retain until superseded,,
84788,Salt Lake City School District (Utah). Office of Superintendent,Contract agreement pamphlets,i 1988-,Chronological,This pamphlet is published by the Salt Lake City School District. It describes in detail the contractural agreement drawn up between the district and its teachers. It is used as a public awareness tool by the school district and as a means of communicating information to the teachers in the district.,Retain for 1 year(s),,
84906,Salt Lake City School District (Utah). West High School,Official transcripts,1923-,alphabetical by students' names,"These are the official student records. Each file contains important information concerning the student including: the student's name\, student number\, birth date and birthplace\, sex\, parents' names\, home address\, home telephone number\, health and immunization record\, schools previously attended\, courses and grades\, test scores\, graduation date (for those who have graduated from high school)\, and\, with a large number of the files\, and photograph of the student.",Permanent. Retain for 10 year(s),,
84912,Salt Lake City School District (Utah). West High School,Attendance office subject files,1983-,alphabetical by subject,"These subject files are used for administrative and reference purposes within the attendance office. The files include: attendance information\, school year calendar\, discipline information\, Lagoon Day field trip\, and school sponsors.",Retain for 1 year(s),,
84914,Salt Lake City School District (Utah). West High School,Treasurer's office subject files,1980-,alphabetical by subject,"These are the subject files for the Treasurer's Office and are used for reference purposes. The files contain notes\, correspondence\, completed forms\, brochures\, and memoranda. The subjects include bulletin board\, correspondence\, insurance\, payroll\, reimbursements\, and ticket tallies.",Retain for 1 year(s),,
84915,Salt Lake City School District (Utah). West High School,Activities report files,1948-,Chronological,"These are files which describe the school's special activities such as dances\, tournaments\, awards banquets\, homecoming activities\, school plays\, workshops\, and the annual prom. These files have been used by other teachers and student committees as a planning tool. The file folders contain: receipts\, programs\, and the activity report which has a description of the activity\, items purchased for the activity\, amount of money spent\, date and name of the event.",Retain for 10 year(s),,
84928,Salt Lake City School District (Utah). West High School,General ledgers,1980-,Chronological,"These books are a summary of receipts and disbursements by account funds. They are maintained by the school treasurer. They include: the source of income\, amounts of credit and disbursments\, totals\, and remaining balances.",Retain for 3 year(s),,
84949,Salt Lake City School District (Utah). West High School,West associated girls minute book,1938-1951.,Chronological,"This is a minute book of a girls club known as the West Associated Girls (WAG). The minutes include the time and place of meetings\, decisions made\, officers and committee members\, members of the club\, and activities conducted by the club.",Retain permanently,,
84948,Salt Lake City School District (Utah). West High School,Student workshop reports,1954; 1956-1958.,Chronological,"These are records of workshops held jointly by student representatives and school faculty to disuss items of common interest. They contain minutes\, notes and suggestions from these workshops. Some of the issues discussed were smoking on campus\, class attendance\, and the public display of affection.",Retain permanently,,
84962,Salt Lake City School District (Utah). West High School,Red and Black (newspaper),1920-,Chronological.,"This is the school newspaper. It reports on school activities and students at West High School. Articles and photographs concern students\, teachers and other school personnel\, the school\, and local\, national\, and international events of interest to its readers. This collection is not complete; numerous issues are missing. Because of budget constraints some gaps reflect its sporadic publication. Others show the loss of issues.",Permanent. Retain for 2 year(s),Public,
84973,Salt Lake City School District (Utah). West High School,Vocational teacher account files,1981-,Chronological,"These are files for teachers involved in vocational education. They are used to document the expenditure of monies by teachers on projects and work related travel. The files include notes\, memoranda\, requisitions for supplies and teaching materials\, copies of invoices\, purchase orders\, receipts\, and travel reimbursement forms.",Retain for 3 year(s),,
84983,Salt Lake City School District (Utah). Bryant Intermediate School,Scrapbooks,1942-1943; 1951-1952; 1976-1980; 1981-1983.,Chronological,"These are scrapbooks showing the events and activities of the school year. The scrapbooks were compiled by the student school historian and contain photographs\, programs\, certificates\, and short descriptions of important events.",Permanent. Retain for 5 year(s),,
25149,Salt Lake City School District (Utah). Public School Teachers Retirement Commission,Audit reports,"1925, 1928, 1929, 1946, 1948.",Chronological.,"These are reports prepared by external auditors examining and verifying the Commission's financial activities for the previous year. ""The audit required for any fiscal year shall be completed within six calendar months after the close of the fiscal year"" (UCA 51-2-2 (1995)). These are reports prepared by external auditors examining and verifying the school district's financial activities for the previous year. ""The audit required for any fiscal year shall be completed within six calendar months after the close of the fiscal year"" (UCA 51-2-2 (1995)).",,Public,
25183,Salt Lake City School District (Utah). Lowell Elementary School,Centennial celebration books,1991-1992.,Chronological,"This series consists of three binders documenting Lowell Elementary School's centennial celebration. The binders are not numbered but each binder is labeled ""A Year of Celebration 1991-1992."" One is also labeled ""centennial activities"" and recognizes special school activities including: Back to School Night (September 19\, 1992)\, Lowell History Day (October 4\, 1991)\, Grandparents Day (October 25\, 1991)\, Halloween\, Fashion Show (February 21\, 1992)\, March/April Avenues walking tours\, and the Centennial Dance Festival. Another binder is labeled Halloween and the third volume is labeled pictures. All binders largely include unidentified photographs of school activities and student faces. The centennial activities binder also includes a telephone number list of centennial volunteers\, newspaper clippings\, dance scripts\, play scripts \, school songs\, project descriptions and handouts\, and publicity flyers.",,Public,
25140,Salt Lake City School District (Utah). Public School Teachers Retirement Commission,Commission records,1907-1923.,no order,"This series consists of documents relating to the duties of the Commission. They are used to document the actions of the Commission in determining the eligibility of teachers in receiving a pension and the amount approved. The process begins with submission of the retirement application and any supplemental materials. The records include the initial petition requesting the creation of the Commission\, a copy of the Utah statute governing commissions\, teachers' lists\, related correspondence\, reports\, and certificates.",,Public,
82981,Salt Lake City School District (Utah). South High School,Student cards,1931-1988.,"Chronological, thereunder alphabetical by name","These cards are the permanent student records of graduates of South High School. They are used to verify attendance and graduation from South High School. They include the student's name; names\, address\, phone number of parents or guardian; grades; test scores; date of graduation from South High School; and grade point average class ranking.",,Private,
84666,Salt Lake City School District (Utah). Business Services,Educational program and services pamphlets,i 1965-1977.,None,"These are brochures and pamphlets published by the Salt Lake City School District. They are used to enhance public awareness of the various programs and services offered by the school district. They include various topics of interest to the general public and parents of school children. Some of the topics include the services available at the district's administration building\, district policies\, and available programs\, pupil services\, and the Rainbow Honor Society.",Permanent. Retain for 1 year(s),Public,
14052,Salt Lake City School District (Utah),Grant School student cards,1896-1901; 1915-1917.,"Chronological by time period, thereunder alphabetical by student name.","This information includes each student's name\, date of birth\, parents or guardians; date student entered and exited the school and the number of days in attendance.",,Public,
14061,Salt Lake City School District (Utah),Glendale Junior High School student records,1940-1949.,none,,,,1 microfilm reel
14069,Salt Lake City School District (Utah),Irving Junior High School student records,1919-1930.,alphabetical by surname,"This series consists of attendance and scholarship records for students at Irving Junior High in Salt Lake City. These are the class rolls maintained by each teacher. They are used to record student attendance. These rolls contained teacher's name\, students' names\, school and class\, entry date\, exit date\, days of absence\, and grades. Some class rolls may be the only surviving record of student attendance and grades and would require permanent retention (See Official transcripts\, item 17-3).",,Exempt,10 microfilm reels
14073,Salt Lake City School District (Utah),Liberty school student records,1916-1924.,chronological,,,,7 microfilm reels
25182,Salt Lake City School District (Utah),Longfellow Elementary School student photographs,1969-1970.,"Chronological, thereunder numerical by grade number","This series consists of a single photograph album from Longfellow school. Students are not identified. Includes date\, year\, principal's name\, teachers' names and grades\, and a photograph of each class.",,Public,
84712,Salt Lake City School District (Utah). Whittier Elementary School,Student records,1983-,Alphanumerical by name of student and grade,"These are the individual student files for children attending Whittier Elementary School. They include: the name of the student\, age\, birth place and date\, race\, parent's names and occupations\, immunization\, eye tests\, hearing tests\, dental records\, Addison-Wesley tracking card\, attendance record\, achievement record\, progress reports\, school grades\, and individual analysis. These files are used for reference purposes by the school staff.",,,
25426,Salt Lake City School District (Utah),School board committee reports,1925-1933.,"Alphabetical by committee name, thereunder chronological by school year and numerical by report number","These are committee reports submitted to the Salt Lake City School Board. They were used to propose resolutions and to make other recommendations for board actions. The reports are for the following committees : Buildings and Grounds Committee (1925-1933)\, Committee of the Whole (1925-1933)\, Finance Committee (1925-1933)\, Rules Committee (December 1929)\, and the Teachers and School Work Committee (1925-1933). The reports include the date\, report number\, recommendations\, vote tallies\, lists of warrants issued\, proposed resolutions\, letters\, memoranda\, and committee member signatures.",,Public,3 microfilm reels
84740,Salt Lake City School District (Utah). Office of Superintendent,Special reports,i 1970-1973; 1982-1988.,None,"These reports\, requested by the school board or a district department\, are undertaken in response to specific issues of concern. They include the following titles:__Guidelines for Dealing with Emergencies in the Salt Lake City Schools; Special Projects Funded by Federal or State Funds; An Investigation of the Costs of Administration and the Number of Administrators of Salt Lake City School District\, 1960-1970; the Basics and Beyond:_A Report of the Commission on Educational Excellence; Status of Vocational Education in the Salt Lake City School District; Profile of the Salt Lake Community College; and School Achievement Test and Demographic Report\, 1987.",Permanent. Retain for 2 year(s),,
29771,Salt Lake City School District (Utah). Washington Elementary School,Awards and plaques,1993-2003.,Chronological.,"These records document the organization and reorganization of governmental entities. Information includes history\, functional information\, geographical boundaries\, organizational files and related records.",,,
84786,Salt Lake City School District (Utah),Board policies and procedures manual,s 1975.,Alphabetical by subject,This is the policies and procedures manual adopted by the Salt Lake City School Board. It was created to aid board members and other participants in board meetings to understand the policies and procedures of conducting business during the meetings and to understand the general operations of the school district.,Permanent. Retain until superseded,,
84903,Salt Lake City School District (Utah). West High School,Career ladder files,1987-,Alphabetical by teachers' names,"These files document the promotion process under the career ladder program. Teachers submit two copies of an application for promotion to the personnel office. A committee reviews the applications and determines whether a promotion is warranted. Each file contains: an administrator's and a principal's report\, a report on student achievement\, a student's survey\, and parent's survey.",Retain for 3 year(s),,
84934,Salt Lake City School District (Utah). West High School,Attendance cards,1983-,chronological,"These are a printed card with a calendar. The student's days of absence are circled on the calendar located on the card. On the back of the card are written the dates that the child's parents called in to excuse the absences from school. The information contained on the card includes: the student's name\, sex\, grade\, home address and telephone number\, student number\, birth date\, and the parents' names.",Retain for 1 year(s),,
84943,Salt Lake City School District (Utah). West High School,Historian's books,1965-,Chronological,These books document the events of the year. They are compiled by the school's historian. There is a separate book for each school year. The books contain photographs; newspaper articles; programs for special programs and events; the school newspaper; and short written descriptions of special school activities.,Retain permanently,,
84947,Salt Lake City School District (Utah). West High School,Library accession books,1924; 1928-1942; 1948-1954.,Chronological,"These books record the acquisition of new books into the West High School Library. The books contain the date the book was received into the library\, accession number\, author\, title\, publisher\, year the book was published\, whether the book was bought or donated\, and the cost of the book.",Permanent. Retain for 5 year(s),,
84965,Salt Lake City School District (Utah). West High School,Student withdrawal cards,1988-,Alphabetical by student's name,"These are the counselor's copies of student withdrawal cards. They are used to withdraw students from the school to transfer to another school within or outside the district. The counselors use the cards for informational purposes. The completed cards include: the name of the student\, grade\, birth date\, sex\, address\, telephone number\, name of the guardian\, immunization record\, course titles and information\, teachers' names\, grades in the classes\, and the reason for withdrawing from the school.",Retain for 1 year(s),,
84696,Salt Lake City School District (Utah). West High School,Daily absence reports,1983-,Chronological,"This is a daily computer printout listing the students who were absent. This printout is used to help those within the attendance office to keep track of the students who were absent\, particularly students with frequent absences. The printouts contain the date\, the student's name and student number\, home phone number\, grade\, sex\, section number and description\, and class periods that the student missed.",Retain for 1 year(s),,
14056,Salt Lake City School District (Utah). Bryant Intermediate School,Student records,1922-1968.,Alphabetical by student name.,"These are the class rolls maintained by each teacher. They are used to record student attendance. Attendance has been computerized in all Utah school districts and the use of class rolls has been discontinued. These rolls contained teacher's name\, students' names\, school and class\, entry date\, exit date\, days of absence\, and sometimes grades. Some class rolls may be the only surviving record of student attendance and grades and would require permanent retention (See Official transcripts\, item 17-3).",,Exempt,20 microfilm reels
25181,Salt Lake City School District (Utah). Lowell Elementary School,Building construction photographs,1996-1997.,None,"This small photographic album contains colored photographs of new construction started of the Lowell Elementary School started in 1996. The photographs show the demolition of part of the school; the construction; exterior and interior views; specific rooms including the kindergarten\, library and ""new rooms;"" and the finished school. Some of the photographs are dated.",,Public,
1818,Salt Lake City School District (Utah),Administrative records,1914; 1934-1985.,Alphanumerical,"Includes photos from 1930s-1940s; reports ca. 1914. Also includes photos of the Salt Lake City School District office fire\, November 30\, 1966.",,Public,9 microfilm reels
14057,Salt Lake City School District (Utah),Lincoln Junior High School student records,1920-1965.,Alphabetical by student name.,"This series consists of attendance and scholarship records for students at Lincoln Junior High in Salt Lake City. These are the class rolls maintained by each teacher. They are used to record student attendance. These rolls contained teacher's name\, students' names\, school and class\, entry date\, exit date\, days of absence\, and grades. Some class rolls may be the only surviving record of student attendance and grades and would require permanent retention (See Official transcripts\, item 17-3).",,Exempt,14 microfilm reels
3523,Salt Lake City School District (Utah),Committee minutes,"1921-1953, 1977-2023.","By committee, thereunder chronological","Includes the minutes of the various committees within the City Board of Education\, including the Buildings and Grounds Committee\, the Teachers and School Work Committee\, the Finance Committee\, and the Committee on School Law. Minutes include date and time held\, those present\, issues discussed\, and policy decisions made. Also includes minutes for Building Needs Committee for 1977.",Permanent. Retain until administrative need ends,Public,3 microfilm reels
11864,Salt Lake City School District (Utah),School organization reports,"1968, 1973-1986.",Chronological,"Information recorded in the annual school organization reports includes: names of school staff\, position\, number of students taught by each teacher\, total number of pupils by grade\, number of teachers\, number of teaching positions (including teacher's aides)\, average number of pupils per teaching position\, name of principal\, and name of school.",,Public,
14067,Salt Lake City School District (Utah),Highland Park school student records,1922-1933.,chronological,,,,6 microfilm reels
14065,Salt Lake City School District (Utah),Douglas school student records,1917-1934.,chronological,,,,7 microfilm reels
14072,Salt Lake City School District (Utah),Jordan Onequa school student records,1899-1934.,Chronological.,"These are registers of student records from Davis School\, Onequa\, and Jordan School. Records include attendance\, scholarships\, teachers name\, class and grades\, vital information\, as well as an index of students.",,Public,13 microfilm reels
25139,Salt Lake City School District (Utah),Teachers' examination and certification records,ca. 1890-1894.,Alphabetical by first letter of teacher's surname,"This book documents the results of individual school teacher's examinations and whether certification was granted. They include the teacher's name\, examination dates\, list of examination (reading\, writing\, spelling\, English grammar\, geography\, U.S. history\, arithmetic\, and theory and practice)\, individual scores\, average score\, and whether certified .",,Public,
14071,Salt Lake City School District (Utah),Jordan Junior High School student records,1921-2023.,alphabetical by surname,,Retain permanently,,6 microfilm reels
23509,Salt Lake City School District (Utah),Time capsule,1987-1989.,none,"This copper box and its contents are a time capsule deposited by first graders in the Salt Lake City School District in the City-County bell tower in 1989\, soon after the building's renovation and rededication; the capsule was started in 1987. The time capsule was lodged through Kidspeak 2000\, part of Project 2000. Project 2000 involved a group of citizens who met to discuss problems and concepts\, and to examine and determine alternatives to social direction. The time capsule was opened by some of the same students\, by then high schoolers\, on 4 January 2000. Contents include public policy studies\, student predictions\, a book about and a key from the Hotel Utah\, newspapers\, a Pepsi publication and soda can\, T-shirt from the city-county building\, a KUTV videotape of a 1985,broadcast regarding Project 2000\, and a styrofoam Big Mac hamburger container from McDonald's.",,Public,
29967,Salt Lake City School District (Utah),Elementary school student cards,1965-1976.,"Chronological by elementary school year span, thereunder by junior high and elementary schools attended.","This information includes each student's name\, date of birth\, parents or guardians; date student entered and exited the school and the number of days in attendance.",,Exempt,8 microfilm reels
81806,Salt Lake City School District (Utah),Student history records,1890-2023.,Alphabetical by surname.,"These records support the agency's administrative function to document student attendance. Records include each student's name\, date of birth\, parents or guardians\, date that student entered and exited the school\, and the number of days in attendance.,This information includes each student's name\, date of birth\, parents or guardians; date student entered and exited the school and the number of days in attendance.",Permanent. Retain for 20 year(s) after separation,Exempt,
1866,Salt Lake City School District (Utah). Roosevelt Jr. High School,Attendance and scholarship records,1918-1937.,Alphabetical by student name.,"This information includes each student's name\, date of birth\, parents or guardians; date student entered and exited the school and the number of days in attendance.",,Private,12 microfilm reels
3898,Salt Lake City School District (Utah),Property assessment book,1920-2023.,Alphanumerical,,,,
83498,Salt Lake City School District (Utah). South High School,School histories,s 1988.,none,"Before the closure of South High School in 1988\, two histories were compiled to commemorate its 57-year history. A 35-page pamphlet\, ""South High: A History 1931-1988""\, was written by the school's yearbook adviser and student staff members. A 30-minute videotape recounting the school's past achievements\, ""South High: A School for All Seasons""\, was produced by an alumnus of the school. Both histories were released during the school's gala remembrance (May 9-13\, 1988)\, and reflect the principal's (Dr. LaVar L. Sorensen) view that ""South was not being closed because it was the worst high school\, but because it was the best.""",,Public,
1852,Salt Lake City School District (Utah). Teacher's Association,Minute books,1870.,Alphanumerical,,,Public,
7221,Salt Lake City School District (Utah). Office of Accounting,Payroll check registers,1942-1983.,Chronological,These are the actual checks cut from a warrant request. Checks are drawn upon a bank ordering payment of the stated sums from accounts previously deposited upon which satisfaction has been made.,,Private,
25130,Salt Lake City School District (Utah). Office of Accounting,Financial journal,1891-1923.,Chronological.,"Records detailing an organization\, which could include charts\, functional statements\, reorganization studies. Also administrative maps that show regional boundaries and headquarters of decentralized agencies or that show the geographic extent or limits of an agency's programs and projects.",,Public,1 microfilm reel
25127,Salt Lake City School District (Utah). Office of Accounting,Janitors and teachers payroll records,1890-1896.,"Chronological, thereunder numerical by account number","These books are the first payroll records of the Salt Lake City School District. They are used to document payments made to district employees (janitors and teachers). The books include charge (account number\, school number)\, employee's name\, occupation\, location and school number\, time\, rate per month\, amounts\, name number\, signature\, and at the back of each book is a monthly summary by school of amounts paid for wages.",,Public,1 microfilm reel
16403,Salt Lake City School District (Utah). Personnel Services,District certification review committee files,1974-1985.,Chronological,These files are used to document salary lane changes of district certified employees. These files include minutes of meetings and applications for Class Approval for Lane Change Credit (for individuals and groups).,Permanent. Retain for 1 year(s),,
84817,Salt Lake City School District (Utah). Personnel Services,Personnel files,1942-,Alphabetical by employee's surname,"These are the personnel files for all certified district employees. They are used to document employment. The files include the employment applications\, authorizations for hire forms\, placement records\, employee history card\, copies of school transcripts\, pay and leave history\, work performance\, in-service training completion certificates and credits\, evaluation records\, teaching certificates\, previous teaching experience\, contracts\, lane change requests\, and related correspondence. May also include fingerprints and verification of the criminal background check.",Retain for 65 year(s),Public,1 microfilm reel
84815,Salt Lake City School District (Utah). Personnel Services,Employee history cards,1950-2000.,Alphabetical by employee's name,"These cards are the master employment record of employees of the Salt Lake City School District. They contain the basic employment history of all past and current district employees. They are used for reference and verification purposes. There is a separate card for each employee. The card contains name\, social security number\, payroll number\, sex\, birth date\, school service record\, salary\, education (if required)\, date hired by school district\, certification record (if the employee is certified)\, home address and telephone number\, insurance\, and the reason for termination. After termination of employment\, the cards filed with the inactive cards.",Permanent. Retain for 100 year(s) or for 0,Private,
84662,Salt Lake City School District (Utah). Business Services,Legal files,i 1961; 1971-1986.,None,"These files contain correspondence with the district's attorneys and others concerning legal opinions. They include research performed by the various law firms hired by the district\, legal opinions written to address questions from the school board or the business office\, notes from the business office concerning the legal opinions\, and policy statements from the State Board of Education. Though some of these legal opinions are similar to those found in the Superintendent's Office\, many are different.",Permanent. Retain for 5 year(s),Public,
84672,Salt Lake City School District (Utah). Business Services,School board guidelines and indexes,i 1961; 1973-,Numerical by subject code,"These are policies approved by the Salt Lake City School District Board of Education. The policies concern the methods\, structure\, and administration of curriculum and other aspects of education and business within the school district. The policies include such subjects as: teacher's leave of absence\, maternity leave of absence\, smoking on campus\, discipline\, and the rental of school buildings for civic and political meetings. The policies also contain a subject index.",Retain until superseded,Public,
84709,Salt Lake City School District (Utah). Whittier Elementary School,Administrative subject files,1978-1985; 1989-,Alphabetical by subject,"These are subject files maintained for reference purposes. They contain information on various subjects which include: parent requests\, Mountain Bell\, year-round school\, school carnival\, career ladder\, school schedules\, Utah Principal's Academy\, retention forms\, school calendar 1989 - 1992\, volunteer programs\, and first day agenda.",Retain for 1 year(s),,
84710,Salt Lake City School District (Utah). Whittier Elementary School,Career ladder files,1986-,Chronological.,"These files document the career ladder process at Whittier Elementary. They are used by the school principal to review the teachers' goals and accomplishments and to evaluate their teaching abilities. The school principal meets with each teacher on a regular basis to discuss their career ladder and teaching goals. These files include: the results of inventories taken on prerequisite skills\, goals for the teachers and the school\, various test results (including the California Achievement Test)\, teaching and observation results.",Retain for 3 year(s),,
84714,Salt Lake City School District (Utah). Whittier Elementary School,Initial registration cards,1985-,Alphabetical by student's name,"These are cards completed by the parents or guardians of each enrolled student. The cards are used as a record containing important information which is kept in the school office for future reference. The cards include: the student's name\, student number\, entry date\, birth date and place\, sex\, school\, grade\, parents' names\, legal address\, phone number\, names of other school aged children residing in the house\, race or ethnic background\, primary home language\, and immunization records.",Retain for 5 year(s),,
84716,Salt Lake City School District (Utah). Whittier Elementary School,Purchase orders and requisition files,1976-,Chronological,"These files contain purchase orders and requisitions for equipment and materials purchased by Whittier Elementary School. The orders and requisitions contain a description of the item being ordered as well as the price and actual amount paid. Some of the items ordered by the school include: textbooks\, test kits\, songbooks\, cassette tapes\, medical supplies\, electrical items\, tissue paper and other office supplies.",Retain for 3 year(s),,
84718,Salt Lake City School District (Utah). Whittier Elementary School,Hourly pay records,1976-,Chronological,"These files include a pay record form and the original time sheet. The pay record form is used to record the hours worked by the Whittier Elementary School staff. The form is compiled from the original time sheets and is sent to the district's payroll office. The original time sheets are kept by the school as back-up. The time sheets include the following information: employee's name\, hourly wage\, hours worked\, and job title.",Retain for 3 year(s),,
84721,Salt Lake City School District (Utah). Whittier Elementary School,Withdrawal files,1988-,None,"These files contain completed forms requesting permission for the student to withdraw from the school. The completed forms include: name of student\, the student's number\, grade\, new address\, exit date\, old address\, days attended school\, days absent from school\, date of last attendance at school\, reading level\, math level\, spelling level\, teacher's comments\, and a transfer record.",Retain for 1 year(s),,
84727,Salt Lake City School District (Utah). Whittier Elementary School,Alumni oral history interviews,1980-1982.,none,These are oral interviews of Whittier Elementary alumni on twelve cassette tapes. The earliest graduate interviewed attended Whittier in 1911. These are interviews conducted by members of the Parent Teacher's Association (PTA) in the early 1980s. The interviews have not been transcribed.,,Public,
24936,Salt Lake City School District (Utah). Office of Superintendent,School circulars,1916-1935.,"Chronological, thereunder numerical by circular number","These large ledger books contain circulars sent from the district superintendent to each school in the Salt Lake City School District. They are used to make announcements and to instruct school and district personnel of changes within the district. They contain meeting announcements\, school calendars\, assignment of readers\, curriculum changes\, etc. The circulars include circular number\, date\, district name\, superintendent's name\, instruction\, policies\, and announcements.",,Public,
84735,Salt Lake City School District (Utah). Office of Superintendent,School administration guide,s [ca.1971].,Alphabetical by department name,"This is a single photographic guide to the Salt Lake City School District's administration and personnel. The booklet contains the photographs\, names and positions of administrators and employees working in the administration building. This was a one time project and is currently being used in planning the district's centennial celebration in 1991.",Permanent. Retain until final action,,
84726,Salt Lake City School District (Utah). Whittier Elementary School,Parent Teachers Association record books,1932-1940; 1947-1948; 1954-1955.,Chronological.,"These are handwritten record books containing the minutes for the Parent Teachers Association (PTA) meetings. The minutes include the time and place of the meetings\, names of those who were in attendence\, major business conducted\, and budget notations.",,Public,
84734,Salt Lake City School District (Utah). Office of Superintendent,Scrapbooks,i 1928-1932; 1934-1935.,Chronological,"These scrapbooks\, compiled by the Superintendent's Office\, contain newspaper clippings which document the actions of the district and its employees. The articles concern a wide variety of school activities\, boundaries issues\, buildings and the construction of new buildings\, board meetings and policies\, and obituaries of district school teachers.",Permanent. Retain for 4 year(s),,
84738,Salt Lake City School District (Utah). Office of Superintendent,Annual budget,i 1970-1974; 1986-,Chronological,This is a copy of the final annual budget approved by the school board for all expenditures of the school district. The budget gives a detailed description of all programs in the school district and their functions and goals. It also lists anticipated expenditures and percentage of change from the previous year's budget for each program.,Retain for 2 year(s),,
84743,Salt Lake City School District (Utah). Office of Superintendent,S.L.C._Schools newsletter,i 1971-1983.,Chronological,"This is a weekly newsletter published by the school district for parents of school aged children and other concerned citizens. The newsletter contains discussions on pressing issues about the Salt Lake City School District\, announcements of meetings and other events\, and essays on education.",Permanent. Retain for 5 year(s),,
84742,Salt Lake City School District (Utah). Office of Superintendent,In the District newsletters,i 1960-,Chronological,These are newsletters published by the school district for its employees. The newsletters are used to make announcements and to recognize the achievements of its employees. They also contain district news and announcements of employee meetings.,Permanent. Retain for 5 year(s),,
84785,Salt Lake City School District (Utah). Office of Superintendent,High school boundary records,i 1987-1988.,None,"These records document the closure of South High School and the realignment of the district's high school boundaries. The records include correspondence\, maps\, memos\, publications and other materials concerning the closing of South High School and the subsequent boundary controversy. The various files include:__high school study\, 1986-1987; high school transfers\, 1987-1988; South High School Closure Committee; High School Improvement Council (citizen watchdog committee); boundary issues\, 1987; Boundary Committee\, 1987; and boundary lawsuits\, 1988.",Permanent. Retain for 5 year(s),,
11856,Salt Lake City School District (Utah). West High School,Salt Lake High School student attendance and evaluation books,1891-1915.,"Chronological thereunder by gender, thereunder alphabetical by student name.","Grade and attendance sheets for Salt Lake City Public High School.Chronological volumes separated into books for boys and books for girls. Give student's name\, grades in various subjects\, deportment\, and attendance.",,Public,15 microfilm reels
84905,Salt Lake City School District (Utah). West High School,Employee's absence verification file,1982-,Chronological,"These are forms completed by individual employees and the secretary in the principal's office. They are used to verify that the employee was absent on a given date. The form includes: the employee's name\, employee number\, date absent from work\, number of days that the employee was absent\, type of absence (personal\, illness\, death in the family)\, and the name of the substitute if the employee was a teacher.",Retain for 3 year(s),,
84907,Salt Lake City School District (Utah). West High School,Grade sheets,1941-,"Chronological, thereunder alphabetical by teachers' names","These are bound volumes of grade sheets. The sheets include a description of the course\, course number\, teacher's name\, room number\, student number\, student's name\, sex\, grade\, and the grade received in the class.",Retain for 3 year(s),,
84911,Salt Lake City School District (Utah). West High School,Purchase order and requisition files,1986-,Chronological,"These files contain copies of purchase orders and requisitions. They are used by the school to obtain goods and/or services of requests from the school. They include the description of the item ordered\, date\, price\, amount and person ordering.",Retain for 4 year(s),,
84924,Salt Lake City School District (Utah). West High School,West Winds (publication),1953-,Chronological,This is the annual literary magazine published by the high school. It contains students' poetry and short stories and is also illustrated with students' artwork.,Retain permanently,,
25125,Salt Lake City School District (Utah). Office of Accounting,Program financial audits,1925-1949.,"Alphabetical by program, thereunder chronological","These are reports prepared by external auditors examining and verifying the financial activities for specific school district programs. These are audits for the following district schools and programs: Associated student supply stores (1948\, 1949)\, Salt Lake City Senior and Junior High Schools (1932)\, Public school retirement association (1925\, 1928\, 1929\, 1933\, 1946\, 1948)\, and Student association East High School (1930-31). The audit is required to include ""the financial statements; the auditor's opinion on the financial statements; a statement by the auditor expressing positive assurance of compliance with state fiscal laws identified by the state auditor; a copy of the auditor's letter to management that identified any material weaknesses in internal controls discovered by the auditor and other financial issues related to the expenditure of funds received from federal\, state\, or local governments to be considered by management; and management's response to the specific,recommendations"" (UCA 51-2-3(1) (1995)).",Permanent. Retain for 5 year(s),Public,
84828,Salt Lake City School District (Utah). Personnel Services,Job description report,s 1974.,"Numerical by job classification number, thereunder alphabetical by job title","____This is a report based on a study conducted by the Institute of Industrial Relations from the University of Utah College of Business. The report concerns the implementation of an integrated pay program for classified employees within the Salt Lake City School District. The study reports the findings\, gives recommendations on implementing the pay program\, and makes suggestions on how to organize the program. The report also describes the job-related responsibilities of all classified positions in the district.",,Public,
84664,Salt Lake City School District (Utah). Business Services,Monthly accounting printouts,i 1987-,Chronological,"These monthly computer printouts contain a current accounting of the school district's revenues and expenditures. They are broken down by fund\, object code\, and programs. The printouts log not only actual revenues and expenditures but also the original and current budget estimates.",Retain for 2 year(s),Public,
84694,Salt Lake City School District (Utah). Business Services,Personnel directories,i 1893-1908; 1931-,Chronological,"These are address and telephone directories used by the employees of the Salt Lake City School District for both professional and personal purposes. The directories include the address and telephone numbers\, and names of all schools and other offices within the district. They also include all personnel\, their jobs within the district\, home address and telephone number.",Retain for 1 year(s),Public,
84967,Salt Lake City School District (Utah). West High School,Vocational education files,1985-,Alphabetical by student's name,"These are files maintained on each of the students in the high school who are involved with vocational education. The files are used to keep track of each student's post high school occupational and/or educational goals. The files include the Stanford Achievement Test Series; tentative career goals sheet; grades; Administrator Report (this rates the student's social skills\, professional skills\, and public morality); Utah State Office of Vocational Education Cooperative Training Agreement and Plan (a contract for work experience and training); a vocational student follow-up for graduates (to see if the program has been successful); an Occupational Aptitude Patterns and Scales test and report; a career decision-making worksheet; a Picture,Interest Exploration Survey; the American College Testing Assessment High School Report; and a Career Clusters Report (a chart showing the categories of careers).",Retain for 1 year(s) after separation,,
84966,Salt Lake City School District (Utah). West High School,Counselor's student files,1989-,Alphabetical by name of student,"These are student files maintained by the school's counselors. They are used to become better acquainted with students and to better track their progress during the course of the school year. Although the files may vary somewhat between students\, the files usually contain a student course credit summary\, Academic Achievement Record\, correspondence\, test results\, academic reports\, notes from discussions with students\, a locator card\, class changes\, and notes on disciplinary actions taken on students.",Retain for 1 year(s),,
84574,Salt Lake City School District (Utah). West High School,Telephone calling tapes,1983-,Chronological,"These tapes provide a printed record of the telephone number of students who were absent on a given day. In appearance\, the tapes resemble an adding machine tape. The computer automatically calls the parents' home to inform them that their child was absent from school. The tapes are used as a record that parents at the house had been contacted.",Retain for 1 year(s),,
25493,Salt Lake City School District (Utah). Lowell Elementary School,School proclamation,1965-1993.,Chronological,"This proclamation represents an important event in Lowell Elementary School's history. It was hung in the entrance of the school until closure in May 2003. The proclamation is the Centennial Proclamation signed by Salt Lake City Mayor Palmer DePaulis (October 14\, 1991) declaring 1991-92 as Lowell's Centennial Year.",Permanent. Retain until final action,Public,
25178,Salt Lake City School District (Utah). Rosslyn Heights Elementary School,Scrapbooks,1950-1952.,Chronological.,These four scrapbooks document the activities of the school and its students. The were compiled by the student newspaper editors for the Deseret News and Salt Lake Tribune. They include photographs and news clippings from the Salt Lake Tribune and Deseret News.,,Public,
84913,Salt Lake City School District (Utah). West High School,Invoices,1980-,Alphabetical by names of vendors and other suppliers,"These invoices are used to document items and services purchased by West High School. The files include invoices\, copies of requisitions\, notes and various items containing financial information.",Retain for 3 year(s),,
84931,Salt Lake City School District (Utah). West High School,Withdrawal slips,1983-,chronological,"These are student withdrawal slips that are used for a student to withdraw from the school when the student's family is moving outside the school's boundaries. The completed form includes: name of student\, student number\, grade\, birth date\, sex\, entry date\, withdrawal date\, guardian's name\, home address\, home telephone number\, school transferring to\, and the course titles and grades.",Retain for 1 year(s),,
84932,Salt Lake City School District (Utah). West High School,Student class schedules,1983-,Chronological,"These are copies of individual student class schedules. They are used to direct the student to the assigned classes. The class schedule includes the student's name\, student number\, sex\, age\, grade\, birth date\, address\, home phone\, parent or guardian\, locker number\, description of the various courses\, class times\, and teachers' names.",Retain for 1 year(s),,
84946,Salt Lake City School District (Utah). West High School,Parent Teacher Association history books,1960-1962; 1964-1965; 1967-1973.,Chronological,"These are history books and scrapbooks for the West High School Parent-Teacher Association (PTA). The books contain photographs\, newspaper clippings\, program brochures\, charts\, drawings\, and correspondence.",Retain permanently,,
84950,Salt Lake City School District (Utah). West High School,Student Executive Board minutes,1950-1951.,Chronological,"These are minutes to daily meetings that were held by the Student Executive Board of West High School. The meetings concerned school activities and other school events. Some of the members of the Executive Board were the student body president\, the vice-president\, secretary\, historian\, the various class presidents\, and the _Red & Black_editor. Although the board stillexists\, minutes appear not to have been maintained.",Retain permanently,,
25179,Salt Lake City School District (Utah). Rosslyn Heights Elementary School,Student photograph albums,1969-2003.,"Chronological, thereunder numerical by grade","These are albums containing photographs taken annually of the school's students\, teachers\, and school activities. They document the school's student body.",,Public,
84639,Salt Lake City School District (Utah),Student file cards,1915-2023.,Alphabetical by student's surname,"These history file cards contain information on all students who have attended school in the Salt Lake City School District. These file cards are used to document all aspects of attendance by each district student. The information on the cards includes the names of the student\, sex\, race\, birth date and place\, name of parents\, address or addresses while attending school in the district\, schools attended by the student as well as grades\, test results\, health information (i.e._immunizations\, serious illnesses) and the matriculation of the student.",Permanent. Retain for 75 year(s),Private,1 microfilm reel
84703,Salt Lake City School District (Utah),Board motions card file,i 1966-,alphabetical by subject,This card file documents actions taken by the Salt Lake City School District Board of Education and serves as an index to the board minutes. The information is recorded and filed in the Business Services office where it is used as a reference when conducting district business. The cards include actions on a wide range of subjects and issues.,Permanent. Retain until administrative need ends,Public,
85034,Salt Lake City School District (Utah),Teachers' absences book,1924-1925.,chronological thereunder alphabetical by school within category),"This book is a record of the absences of individual teachers employed by the Salt Lake School District. Although not specifically identified\, pages 1-40 presumably cover the first half of 1924 (January to June). Pages 42-119 cover the 1924-25 school year (September 1924 to June 1925). A blank page (or two) was reserved for each school on which is recorded the date(s) teachers were absent\, the name of the substitute teacher (if any)\, the name of the absent teacher\, and the total number of days the regular teacher was absent. Information about part-time teachers and teachers in training was recorded following the sections for the high school teachers.",,Public,
84783,Salt Lake City School District (Utah),Petitions for superintendent's resignation,i 1987-1988.,None,"These petitions and some correspondence were submitted to the school board demanding the resignation of Superintendent John Bennion. These petitions express the anger and frustration over the closure of South High School and the redrawing of high school boundaries. The school board did not request the superintendent's resignation\, but rather gave him a vote of confidence.",Permanent. Retain for 2 year(s),,
3381,Salt Lake City School District (Utah),School election proceedings transcripts,1948-2023.,Alphanumerical,,Retain permanently,,
30526,Salt Lake City School District (Utah). South High School,Salt Lake City High School yearbooks,1912-1913.,Chronological by date.,"This series contains yearbooks from Salt Lake City High School\, which later became West High School.",Permanent. Retain until administrative need ends,Public,0.20 cubic foot
25132,Salt Lake City School District (Utah). Office of Accounting,"Board members, officers, and janitors payroll books",1902-1920.,Chronological,"These books are the payroll records of the Salt Lake City School District. They are used to document payments made to district employees (janitors and teachers). The books include charge (account number and school number)\, name\, occupation\, location and school number\, time\, rate per month\, amounts\, name number\, signature\, and at the back of each book is a monthly summary by school of wages paid.",,Public,3 microfilm reels
84663,Salt Lake City School District (Utah). Business Services,Salary negotiation records,i 1976-,Chronological,"These records document salary negotiations between the district and its employees. District employees are represented by different associations who act as negotiators with the school district representatives. Those who have negotiated for salary or benefits increases have included teachers\, office personnel\, building and grounds personnel\, and school food service employees. The records include information on unions\, benefits\, statistical comparisons with previous years and other districts\, correspondence\, memos\, charts\, graphs\, meeting notes and other information.",Retain for 10 year(s),Public,
14054,Salt Lake City School District (Utah). West High School,Student records,1915-1940.,Alphabetical by student name.,"This series contains attendance\, scholarship\, and citizenship records for students who attended high school in the Salt Lake City School District. The records are labeled as Salt Lake High School registers\, but appear to be specifically from West High School. The records include student names\, birth dates \, parents' names\, home addresses\, and information about schools attended prior to enrollment at West High.",,Private,18 microfilm reels
84053,Salt Lake City School District (Utah). South High School,Annual histories,i 1934-1984.,"Chronological, thereunder categorically by subject","These histories\, contained in binders and scrapbooks\, document the activities of the PTA and PTSA at South High School. In 1978\, the Parent-Teacher Association (PTA) was replaced by the Parent-Teacher and Student Association (PTSA). Members of both organizations were interested in improving South High School and worked with the school in many ways. These histories contain newspaper clippings\, photographs\, correspondence\, copies of bylaws\, certificates\, and programs of various events. Later histories were expanded to include rosters of officers\, committee members\, and general membership\, school faculty rosters\, meeting agendums\, minutes\, proposals\, and reports\, reports on PTA and school projects\, various PTA activities (back-to-school night\,,parent-teacher conferences\, teacher appreciation lunches\, etc.) They also contain information about such PTA-sponsored contests as the annual ""Reflections"" competition (including a complete Reflections 1987-88 publication\, ""Wonders of the World""). A copy of the ""Recreation Handbook 1936-37\,"" published by the Utah Congress of Parents and Teachers\, is included as well. These histories were housed in the high school library and were used in student projects.",,Public,
25131,Salt Lake City School District (Utah). Office of Accounting,Voucher and bill ledger,1893-1893.,Chronological,"Records detailing an organization\, which could include charts\, functional statements\, reorganization studies. Also administrative maps that show regional boundaries and headquarters of decentralized agencies or that show the geographic extent or limits of an agency's programs and projects.",,Public,1 microfilm reel
11777,Salt Lake City School District (Utah),Webster School Registers,1919-1933.,"Generally chronological by school year, thereunder in no regular order by teacher and grade.","This information includes each student's name\, date of birth\, parents or guardians; date student entered and exited the school and the number of days in attendance. (GRS-1499)",,Private,16 microfilm reels
84700,Salt Lake City School District (Utah). Business Services,School organization pamphlets,i 1968-1969; 1973-1977; 1979-1982.,Alphabetical by employee's name,"These pamphlets list all employees of the school district. They are similar to personnel directories in that they give the employee's position at the school as well as the employee's home address and telephone number. However\, these are more specific in the actual organization of the school district and were probably used to help employees understand the line of authority and areas of responsibility within the school district. They were published and distributed by the Personnel Department.",Permanent. Retain for 3 year(s),Public,
84496,Salt Lake City School District (Utah). Business Services,Administrative subject files,i [ca.1952]-,Alphabetical by subject,"These files are used by the business coordinator for reference purposes and to support the daily activities of the business office. They contain various types of information including correspondence\, reports\, brochures\, flyers\, and news clippings. They concern a wide range of topics: accounting; adult high school; art inventory; bonds and bonding; budget; career ladder information; civil rights; Consolidation study; committees; computers; data processing; earthquake information; equipment information; financial statements; food services; government information; graduation requirements; historical preservation; human affairs; insurance; juvenile courts; legislature; motor vehicle numbers; pedestrian,safety; personnel changes; policies; productivity proposals; recreation; requisitions; student travel; textbooks; transportation; Utah League of Women Voters; Wage and Price Standards; and zoning changes.",Retain for 1 year(s) after superseded,Public,
84695,Salt Lake City School District (Utah). Business Services,Equipment standards and planning guidelines,i 1986-,Alphabetical by school name,"These standards are provided by the district's Equipment Planning Committee for each elementary\, intermediate and high school. The purpose of these standards is to ensure equitable distribution of resources. The standards are broken down by subject and include a detailed description of each item\, how many are allowed\, and the estimated cost. The notebook also includes completed equipment and furniture budget planning guides\, request forms\, as well as notes concerning whether or not the item requested had been approved.",Retain for 1 year(s) after superseded,Public,
84704,Salt Lake City School District (Utah). Business Services,Uniform school budget reports,i 1981-,Chronological,"These are reports which are submitted to the State Office of Education and include information on comparative statistical data\, a summary statement of revenues\, expenditures\, and changes in unappropriated fund balances\, unrestricted grants-in-aid\, minimum school programs\, uniform school district budget reports broken down by expenditures\, revenues\, funds\, and sources\, as well as information concerning property tax as required by law. This report is used to create the Office of Education's annual report on funding levels and expenditures for education in Utah.",Retain for 5 year(s),Public,
84503,Salt Lake City School District (Utah). Business Services,School real property records,i 1955-,Alphabetical by school name,"These are reference files on all property owned by the district. They are used to reference information on individual schools and other school property. They include correspondence\, memoranda\, contracts and other items of information concerning school property. The series also include information on closed schools. Although several schools have closed\, not all school property has been sold.",Permanent. Retain for 1 year(s) after disposition of asset,Public,
84725,Salt Lake City School District (Utah). Whittier Elementary School,Library budget files,1984-,Chronological,"These files are maintained by the school librarian in order to track the expenditures of the library budget and to account for monies spent on the different library items. The files include: purchase orders; requisitions; lists of books and other ordered items; copies of invoices; budget items for library books\, periodicals\, general office items\, and audio-visual equipment; and Title IV materials accountable to the State Board of Education.",Retain for 3 year(s),,
84728,Salt Lake City School District (Utah). Whittier Elementary School,Parent Teachers Association scrapbooks,1942-1950; 1956-1980.,Chronological.,"These scrapbooks document the activities of the school children of Whittier Elementary School and its Parent Teacher Association (PTA). The scrapbooks include: photographs\, news clippings\, program flyers\, letters\, art work\, announcements for various activities and events\, party invitations\, and various other assorted memorabilia.",,Public,
84771,Salt Lake City School District (Utah). Office of Superintendent,Lincoln Junior High School Parent Teacher Association minute books,i 1941-1950; 1954-1958.,Chronological,"These are the meeting minutes of the Lincoln Junior High School Parent Teacher Association. The books document the times and places of meetings\, participants\, decisions made\, and some financial information. These books were transferred to the district offices when Lincoln Junior High School was closed.",Permanent. Retain for 5 year(s),,
84780,Salt Lake City School District (Utah). Office of Superintendent,Correspondence,i 1986-,Chronological,These copies of correspondence received by the superintendent act as a back-up to the administrative subject files. They are arranged chronologically to be more accessible for reference purposes.,Retain for 1 year(s),,
84782,Salt Lake City School District (Utah). Office of Superintendent,Legal files,i 1966-,None,"These are the superintendent's legal files. They are used to create policies\, make decisions\, and to document previous decisions. They include research performed by the various law firms hired by the district\, legal opinions written in answer to questions from the school board or the superintendent\, and policy statements from the State Board of Education. The opinions concern various issues including videotaping\, school district liability for club activities\, nonresident tuition fees\, dental survey\, and the sale of school property. The files also include information on district lawsuits (i.e.\, boundary disputes\, Christmas programs\, and the Utah Taxpayers Association). There is some duplication between these records and the files,maintained by the district's business official\, but most are the district's only copy.",Permanent. Retain for 15 year(s),,
29217,Morgan County School District (Utah),Student history,1900-,"Chronological by year, therunder alphabetical by student.","These records support the agency's administrative function to document student attendance. Records include each student's name\, date of birth\, parents or guardians\, date that student entered and exited the school\, and the number of days in attendance.",Permanent. Retain for 20 year(s),Exempt,
29227,Aristotle Academy (Utah),Student records,2012-2017.,Chronological.,"These records support the agency's administrative function to document student attendance. Records include each student's name\, date of birth\, parents or guardians\, date that student entered and exited the school\, and the number of days in attendance.,This information includes each student's name\, date of birth\, parents or guardians; date student entered and exited the school and the number of days in attendance.",Permanent. Retain until final action,Exempt,3.00 cubic feet
29568,Gateway Preparatory Academy (Utah),Student records,2008-2023.,"Chronological, thereunder alphabetical.","These records support the agency's administrative function to document student attendance and education. These are student cumulative files for former students whose records were not transferred to another school. Records include test scores\, immunization records\, EYE testing\, and related information.",,Exempt,
29721,Washington County School District (Utah),Student records,1968-,Chronological.,These are the official records of students used to document graduation and to verify class attendance. Information includes student identifying information and related records.,Permanent. Retain for 40 year(s),Exempt,
29782,American International School of Utah (Utah),Student records,2015-2019.,"Chronological, thereunder alphabetical.","These records document student attendance and academic achievement at AISU. Information includes attendance\, student achievement\, and transfer records.",Permanent. Retain until final action,Exempt,
30386,South Summit School District (Utah),Student history records,1914-,Alphabetical.,"These records includes student's name\, date of birth\, parents or guardians\, date student entered and exited the school\, and the number of days in attendance. May contain grades\, attendance record\, course study\, name of teacher\, and school name.",Permanent. Retain until administrative need ends,Exempt,
30470,Capstone Classical Academy (Utah),Student attendance and transcript records,2018-2019.,Alphabetical by surname.,"These student records contain documentation of days attended and transcripts. Personal information such as student name\, date of birth\, and parent or guardian names may be included.",Permanent. Retain for 40 year(s),Exempt,
30468,Emery County School District (Utah),Student Employment Records,1969-1971.,By Date.,"This series contains regular employment certificates for students. The records include the students name\, address\, age\, birthdate\, birthplace\, and place of employment.",Permanent. Retain until administrative need ends,Public,
23112,Cedar City (Utah),"Police homicide, suicide and theft of public funds case files",1980-,Numerical by case number,"These case files are created as a result of homicide\, suicide\, or theft of public funds complaint or investigaton by the police department. They are the central case file for all homicides (and other cases without a statute of limitations) handled by the agency. These files may include the investigative report\, fingerprint cards\, original arrest report\, supplemental reports\, copies of warrants\, photographs\, correspondence\, latent fingerprints\, court orders\, court dispositions\, officers' notes\, pertinent laboratory tests\, copies of booking sheets and arrest reports.",Retain permanently,Protected,
26093,Riverdale (Utah),Homicide and theft of public funds case files,1970-,"Alphabetical by name, there under numerical by case number.","These case files are created as a result of a homicide complaint or investigation by the police department. They are the central case file for all homicides (and other cases wtihout a statute of limitations) handled by the agency. These files may include the investigative reports\, copies of warrants\, photographs\, correspondence\, latent fingerprints\, court orders\, court dispositions\, officers' notes\, pertinent laboratory tests\, copies of booking sheets and arrest reports.",Permanent. Retain for 65 year(s),Protected,
3956,Duchesne County (Utah). County Sheriff,Case files,1978-,Numerical by case number,"These case files are created as a result of a felony complaint or investigation by the sheriff's department. They are the central case files for felony cases handled by the agency. These files may include the investigative report\, fingerprint cards\, original arrest report\, supplemental reports\, copies of warrants\, photographs\, correspondence\, court orders\, court dispositions\, officer's notes\, pertinent laboratory tests\, copies of booking sheets and arrest reports. They include homicide cases.",Retain permanently,Protected,
18210,Roosevelt (Utah),Investigative and homicide case files,1971-,Chronological then by case number,"These case files are created as a result of a homicide complaint or investigation by the police department. They are the central case file for all homicides (and other cases without a statute of limitations) handled by the agency. These files may include the investigative report\, fingerprint cards\, original arrest report\, supplemental reports\, copies of warrants\, photographs\, correspondence\, latent fingerprints\, court orders\, court dispositions\, officers' notes\, pertinent laboratory tests\, copies of booking sheets and arrest reports.",Retain permanently,Protected,
21634,Park City (Utah). Public Safety,Homicide and theft of public funds case file,1973-,Numerical,"These case files are created as a result of a homicide complaint or investigation by the police department. They are the central case file for all homicides (and other cases without a statute of limitations) handled by the agency. These files may include the investigative report\, fingerprint cards\, original arrest report\, supplemental reports\, copies of warrants\, photographs\, correspondence\, latent fingerprints\, court orders\, court dispositions\, officers' notes\, pertinent laboratory tests\, copies of booking sheets and arrest reports.",Retain permanently,Protected,
22038,Washington County (Utah). County Sheriff,Homicide and theft of public funds case files,1989-,Numerical by case files,"These case files are created as a result of a homicide complaint or investigation by the sheriff's offices. They are the central case files for all homicides (and other cases without a statute of limitations) handled by the agency. These files may include the investigative report\, fingerprint cards\, original arrest report\, supplemental reports\, copies of warrants\, photographs\, correspondence\, court orders\, court dispositions\, officer's notes\, pertinent laboratory tests\, copies of booking sheets and arrest reports.",Retain permanently,Protected,
23163,Clearfield (Utah). Clearfield Police Department,Homicide and theft of public funds case files,1970-,Numerical by case number,"These case files are created as a result of a homicide complaint or investigation by the police department. They are the central case file for all homicides (and other cases without a statute of limitations) handled by the agency. These files may include the investigative report\, fingerprint cards\, original arrest report\, supplemental reports\, copies of warrants\, photographs\, correspondence\, latent fingerprints\, court orders\, court dispositions\, officers' notes\, pertinent laboratory tests\, copies of booking sheets and arrest reports.",Retain permanently,Protected,
30596,Cedar City (Utah). Police Department,"Violent felony, homicide and sex crime investigation files",2004-,Chronological by case filing date.,"This series contains case files that are created as a result of an investigation by the Cedar City Police Department for violent felonies as defined in Utah Code 76-3-203.5 (1)(c)(2023)\, homicide and sex crimes. These files may include the investigative report\, original arrest report\, supplemental reports\, photographs\, correspondence\, officer's notes\, and pertinent laboratory tests and related records.",Retain permanently,Protected,
30166,Cache County (Utah). County Sheriff,Homicide and violent felony criminal case files,1952 -,Alpha-numerical by case number.,"These are case files created as the result of an investigation of a homicide\, sexual assault\, violent felony or other offenses for which prosecution may be commenced at anytime according to Utah Code 76-1-301(2019). Records may include the investigative report\, fingerprint cards\, original arrest report\, supplemental reports\, copies of warrants\, photographs\, correspondence\, latent fingerprints\, court orders\, court dispositions\, officers' notes\, pertinent laboratory tests\, copies of booking sheets and arrest reports.",Retain permanently,Protected,
30785,Department of Public Safety. Utah Highway Patrol. Section #13,Fatal incident case files,2000-,Numerical by incident number,"These case files document fatal incidents. Records may include the investigative report\, fingerprint cards\, original arrest report\, supplemental reports\, copies of warrants\, photographs\, correspondence\, latent fingerprints\, court orders\, court dispositions\, officers' notes\, pertinent laboratory tests\, copies of booking sheets and arrest reports.",Retain permanently,Public,
16901,Department of Public Safety. Utah Highway Patrol. Section #19,Camp Williams training school records,1957-1981.,Chronological,"These records document law enforcement training given by the Utah Highway Patrol and held at Camp Williams. For many years\, the Utah Highway Patrol was the only source of such training in the Intermountain West. Therefore\, officers from different law enforcement entities attended this training. Training included various aspects of law enforcement including a basic two week officers candidate school\, and additional training in burglary\, basic police\, police supervision\, in-service\, and riot procedure.",Permanent. Retain for 1 year(s),Public,
83154,Department of Public Safety. Utah Highway Patrol. Section #19,Intoxilyzer log,1982-,Chronological,"This log documents intoxilyzer tests over a period of time\, which allows a quick overview of all tests given. Information includes test number\, date\, name of subject tested\, result\, time of test\, drivers license number and state\, sex\, accident information\, person performing the test\, reason for test\, and name of judge or court.",Retain for 7 year(s),Public,
23841,Department of Public Safety. Utah Highway Patrol. Section #17,Incident/accident reports,1986-,Numerical by case number,"These files record the criminal and accident investigations handled by Utah Highway Patrol officers in Salt Lake County. They document all investigations by the Utah Highway Patrol to enforce the law and protect the public. Included could be State Accident Report Form D.I.-9\, Utah Highway Patrol Short Form HPF-12\, Driving Under the Influence (DUI) reports\, Abandoned Vehicle Tag HPF-27\, Incident Reports HPF-26\, Witness Statements HPF-13\, Inventory Forms HPF-36\, Warrant Arrest Reports HPF-75\, Seized Asset Report Forms DPS-100\, Evidence Logs HPF-100\, Laboratory Reports\, Impound Reports TC-540\, Diagrams\, and miscellaneous others. Information includes name\, address\, age\, vehicle registration\, personal descriptions\, blood alcohol levels\, telephone numbers\, signatures\, victim information\, and photographs.",Retain for 10 year(s),Protected,
18023,St. George (Utah). Police Department,Homicide and other major criminal case files,1978-,Alphabetical,"These case files are created as a result of a homicide complaint or investigation by the police department. They are the central case file for all homicides (and other cases without a statute of limitations) handled by the agency. These files may include the investigative report\, fingerprint cards\, original arrest report\, supplemental reports\, copies of warrants\, photographs\, correspondence\, latent fingerprints\, court orders\, court dispositions\, officers' notes\, pertinent laboratory tests\, copies of booking sheets and arrest reports.",Retain permanently,Protected,
21820,Logan (Utah). Police Department,Homicide case files,1986-,"Chronological, thereunder alphabetical by case name.","These case files are created as a result of a homicide complaint or investigation by the sheriff's offices. They are the central case files for all homicides handled by the agency. These files may include the investigative report\, fingerprint cards\, original arrest report\, supplemental reports\, copies of warrants\, photographs\, correspondence\, court orders\, court dispositions\, officer's notes\, pertinent laboratory tests\, copies of booking sheets and arrest reports.",,Public,
24955,Brigham City (Utah). Brigham Police Department,Homicide and theft of public funds case file,1982-,Alphanumeric,"These case files are created as a result of a homicide complaint or investigation by the police department. They are the central case file for all homicides (and other cases without a statute of limitations) handled by the agency. These files may include the investigative report\, fingerprint cards\, original arrest report\, supplemental reports\, copies of warrants\, photographs\, correspondence\, latent fingerprints\, court orders\, court dispositions\, officers' notes\, pertinent laboratory tests\, copies of booking sheets and arrest reports.",Retain permanently,Protected,
30104,University of Utah (Utah). Department of Campus Police,Violent felony case files,1981-,Chronological by case number,"These case files are created as a result of an investigation. These files may include the investigative report\, original arrest report\, supplemental reports\, photographs\, correspondence\, officer's notes\, and pertinent laboratory tests and related records. Cases that meet the violent felony criteria include homicide\, sexual assault\, violent felonies\, and other crimes that have no statute of limitations.",Retain permanently,Protected,
26329,Department of Public Safety. Highway Patrol. Safety Inspection Section,Safety Inspection investigation files,2003-,Numerical by case number,"The Highway Patrol administers the vehicle safety inspection program. Inspection stations are privately owned and contract with the state to provide safety inspections. This series documents investigations of actions taken against inspection stations. Investigations are made when an accident has taken place. The names\, drivers licenses and vehicle information for individuals identified during an investigation or who applied for window tint waivers can be found in the case files. Files also include administrative correspondence\, minutes of administrative hearings\, window tint waivers and correspondence concerning unsafe vehicle equipment and accident investigations for other law enforcement agencies.",Retain for 10 year(s) after case is closed,Public,
83105,Department of Public Safety. Utah Highway Patrol. Section #19,Firearms maintenance records,1980-,Alphabetical by trooper surname,"These records provide documentation of the maintenance of firearms of each Utah Highway Patrol officer. The check list could include information on general cleanliness and condition of all parts of the firearm:__screws\, ejector rod\, cylinder\, sights\, hammer\, and stocks. Information also includes the weapon serial number\, type of weapon\, date of any repairs\, specific check list of problems stating parts and areas of the weapon that needed repair\, and the parts used.",Retain until final action,Public,
5477,Department of Public Safety. Highway Patrol. Section #04,Incident case files,1986-,Numerical by case number,"These files record the criminal and accident investigations handled by Utah Highway Patrol officers in Salt Lake County. They document all investigations by the Utah Highway Patrol to enforce the law and protect the public. Included could be State Accident Report Form D.I.-9\, Utah Highway Patrol Short Form HPF-12\, Abandoned Vehicle Tag HPF-27\, Incident Reports HPF-26\, Witness Statements HPF-13\, Inventory Forms HPF-36\, Warrant Arrest Reports HPF-75\, Seized Asset Report Forms DPS-100\, Evidence Logs HPF-100\, Laboratory Reports\, Impound Reports TC-540\, Diagrams\, and miscellaneous others. Information includes name\, address\, age\, vehicle registration\, personal descriptions\, blood alcohol levels\, telephone numbers\, signatures\, victim information\, and,photographs.",Retain for 10 year(s),Protected,
83070,Department of Public Safety. Utah Highway Patrol. Section #09,Item storage logs,1970-,Chronological,"These records document all incoming evidence from Utah Highway Patrol officers. Information includes the case number or name of owner\, date received\, a listing of items\, reason held\, name of officer\, date the evidence was released\, who it was released to\, who authorized the release and who released the evidence.",Retain for 10 year(s),Protected,
5507,Department of Public Safety. Highway Patrol. Section #04,Officer's daily logs,1970-,"Chronological, thereunder alphabetical by officer's name","These are standard reports that document the officer's daily activities. They are given to the supervisor and data is taken from the log and compiled by the data processing section. Log includes name and badge number of the officer; division and district; the number of arrests and written warnings\, accidents investigated; time spent in court\, training\, serving warrants\, investigations\, special assignments\, and public assistance. Also includes vehicle information and expenses\, hours worked for the day and pertinent officer notes on days activities.",Retain for 4 year(s),Public,
83088,Department of Public Safety. Utah Highway Patrol. Section #09,Weekly report,1988-,Alphabetical by trooper surname,"This is a standard report given to the supervisor from the officer detailing his weekly activities. INCLUDES name and badge number of the officer\, division and district\, the number of arrests and written warnings\, hours spent in regards to the number of court appearances\, training\, papers served\, investigations\, arrests\, reports\, special assignments\, and generally all other assistance given. Also includes total hours worked\, total of all statistics and the signture of the officers. A copy of the report is retained by the officer.",Retain for 3 year(s),Public,
24302,Department of Public Safety. Utah Highway Patrol. Section #18,Incident and case reports,1983-,Chronological,"These records document the traffic accident and criminal investigations conducted by the Utah Highway Patrol officers in the course of their duties. Included are Incident Reports (HPF-26)\, State Accident Report Forms (DI-9)\, Driving Under the Influence (DUI) reports\, witness statements (HPF-13)\, property inventory forms (HPF-36)\, evidence logs (HPF-100)\, laboratory reports\, copies of impound reports (TC-540)\, diagrams and miscellaneous other documents. An incident report is generated for each call received and/or stop made by an officer. It identifies the reporting officer\, location of incident\, type of incident and may also include any assisting officers\, names and identifying information of involved parties and vehicle information. If a report is taken a narrative will also be included. Other information in this records series includes names\, addresses\, ages\, vehicle registrations\, personal descriptions\, blood alcohol levels\, telephone numbers\, signatures\, victim information and,photographs.",Retain for 7 year(s),Protected,
24119,Department of Public Safety. Utah Highway Patrol. Section #16,Section 16 citations,1994-,Numerical by citation number,"This series contains the officer's copy of citations issued while assigned to Section 16 of the Utah Highway Patrol. Citation information includes name\, address\, driver license number\, citation number\, vehicle license number.",Retain for 10 year(s),,
30784,Department of Public Safety. Utah Highway Patrol. Section #13,Incident case files,2000-,Numerical by incident number,"These reports are prepared by officers engaged in public patrol or response duties and describe initial actions taken. These records may include a description of the incident\, the identifying information of parties involved\, the general scope of actions taken by public safety personnel\, and the nature of any injuries and damages sustained (Utah Code 63G-2-103(14)(2014)). These records may also include dash-cam recordings\, copies of citations issued\, warrants issued\, DUIs issued\, and driver and witness statements. Fatal crashes and violent felony records including homicide and sexual assault are not included in this schedule.",Retain for 10 year(s),Public,
83160,Department of Public Safety. Utah Highway Patrol. Section #19,Firearm training records,1935-,Alphabetical by trooper surname,"All Utah Highway Patrol officers are required to participate in regular firearm training. These records track the number of hours and firearm scores of each individual trooper. Information includes name and badge number of officer\, date and number of hours in training\, location\, name of instructor\, section number\, type of slug or buck\, type of weapon such as service weapon or off-duty weapon\, make and model and type of training (night\, deadly force\, etc.).",Retain for 10 year(s),Public,
83161,Department of Public Safety. Utah Highway Patrol. Section #19,Radar certification record,1978-,Alphabetical by last name,"These records document legal certification of radar equipment utilized by the Department of Public Safety and the Utah Highway Patrol. Information includes make\, model and serial number of equipment\, frequency\, date tested\, name\, title and signature of tester\, and signature of notary public.",Retain for 6 year(s) after disposition of asset,Public,
5510,Department of Public Safety. Highway Patrol. Section #04,Traffic citations,1950-,Chronological,"These are the backup copy of the citation issued for traffic law or other criminal law violations. The citation includes citation number\, name\, address\, description\, driver license number of person receiving citation\, vehicle license number\, license number of violator. Also listed are violation\, place of violation\, date\, court in which to appear\, officer's name and badge number.",Retain for 3 year(s),Protected,
25166,Department of Public Safety. Utah Highway Patrol. Section #03,Time and attendance reports,ca. 1950-,Chronological by 28 day payroll period,"State employee time sheets\, including flextime attendance reports\, supplemental time and attendance records (such as sign-in/sign-out sheets)\, and work reports that are used for time accounting under flextime systems.",Retain for 3 year(s),,
30524,Department of Public Safety. Utah Highway Patrol. Section #08,Incident case files,2000-,Numerical by case number,"These reports are prepared by officers engaged in public patrol or response duties and describe initial actions taken. These records may include a description of the incident\, the identifying information of parties involved\, the general scope of actions taken by public safety personnel\, and the nature of any injuries and damages sustained. These records may also include dash-cam recordings\, copies of citations issued\, warrants issued\, DUIs issued\, and driver and witness statements.",Retain for 10 year(s),Protected,
82972,Department of Public Safety. Utah Highway Patrol. Section #19,Supply requisition,1979-,Chronological,"These are internal records submitted to the supply officer as a requisition for supplies. Information includes quantity requested\, description of item\, quantity issued\, serial or stock number\, use by person/station\, cost\, date\, division commander approval signature\, district supervisor signatures\, and date received.",Retain for 1 year(s),Public,
29973,Department of Public Safety. Utah Highway Patrol. Section #09,Accident and incident reports,1990-,Chronological,"These files record the criminal and accident investigations handled by Utah Highway Patrol officers in Carbon\, Emery and Wayne counties. They document all investigations by the Utah Highway Patrol to enforce the law and protect the public. Included could be State Accident Report Form D.I.-9\, Utah Highway Patrol Short Form HPF-12\, Driving Under the Influence (DUI) reports\, Abandoned Vehicle Tag HPF-27\, Incident Reports HPF-26\, Witness Statements HPF-13\, Inventory Forms HPF-36\, Warrant Arrest Reports HPF-75\, Seized Asset Report Forms DPS-100\, Evidence Logs HPF-100\, Laboratory Reports\, Impound Reports TC-540\, Diagrams\, and miscellaneous others. Information includes name\, address\, age\, vehicle registration\, personal descriptions\, blood alcohol levels\, telephone numbers\, signatures\, victim information\, and photographs.",Retain for 10 year(s),Protected,
81612,Department of Public Safety. Utah Highway Patrol. Section #09,Warning citations,1960-,Chronological,"These records document the issuance of warnings to motorists in Utah. Information includes the name\, address\, date of birth\, and sex of driver; driver license number and state; vehicle license number\, state\, and expiration date; date\, time\, and location of occurrence; nature of alleged violations; trooper signature\, badge number\, section\, and district. The citations are turned in by the officers for every weekly reporting period.",Retain for 1 year(s),Protected,
81562,Department of Public Safety. Utah Highway Patrol. Section #09,Activity reports,1986-,Chronological,"These records\, written by Highway Patrol officers\, document their weekly activities. The information was submitted to his/her supervisor on a routine basis. It could include name and badge number of officer\, division and district\, work period\, total hours on duty. It also includes a check list of weekly activities with statistical information. This information was no longer collected in this format after 1988\, nor for the original purpose it was intended.",Retain for 3 year(s),Public,
24116,Department of Public Safety. Utah Highway Patrol. Section #16,Section 16 incident/accident/dui reports,1994-,Numerical by case number.,"This series contains DUI\, Incident\, and Accident reports for section 16 of the Utah Highway Patrol. Additional information in this series includes name\, address\, phone number\, number of offenses\, blood alcohol levels\, and signatures of those involved.",Retain for 10 year(s),,
24303,Department of Public Safety. Utah Highway Patrol. Section #18,Daily log,1983-,Chronological,"This is a report of daily activity per work shift per officer. It is used to account for and summarize the officer's work time\, compile annual reports and for planning and budgeting purposes. Information includes officer name\, date\, day of week\, beginning and ending miles for vehicle\, vehicle number\, area worked and number of hours on duty. Also included are a breakdown of daily activities\, brief description of various activities and start and completion times for each entry.",Retain for 2 year(s),,
16899,Department of Public Safety. Utah Highway Patrol. Section #19,Accident photograph negatives,1967-,Numerical by sequential number,"These photograph negatives depict a portion of the traffic accidents investigated by Utah Highway Patrol troopers. Highway Patrol procedures require troopers to take pictures of accidents only if there is an injury\, death\, and/or significant property damage. Occasionally\, negatives may be used to provide information to insurance adjusters and attorneys. The negatives should be maintained the same length of time as Incident reports\, series 83065\, which are scheduled for eight years. Information includes accident date\, investigating officer's name and badge number\, number of negatives per accident\, location and county in which the accident occurred\, and a case number.",Permanent. Retain for 14 year(s),Public,
83106,Department of Public Safety. Utah Highway Patrol. Section #19,Firearms repair record,1988-,Numerical by serial number,"This record provides a record of repairs performed on a weapon. Information includes weapon serial number\, type of weapon\, date of repair\, specific check list of problems stating parts and areas of the weapon that needed repair\, and parts used. The complete firearm maintenance records\, series 83105 are maintained until the gun is sold or traded.",Retain for 15 year(s),Public,
83159,Department of Public Safety. Utah Highway Patrol. Section #19,Tuning fork certification,1978-,None,"These records provide legal certification in regards to all tuning forks assigned to each radar device being operated by the Utah Highway Patrol. The tuning forks are tested for accuracy every 6 months by a Utah Highway Patrol technician. Information includes serial number of tuning fork\, cycles per second to equal the number of miles per hour\, brand of tuning fork\, date tested\, name\, title and signature of tester\, and signature of notary public.",Retain for 6 month(s) after expiration of permit or license,Public,
82979,Department of Public Safety. Utah Highway Patrol. Section #19,Equipment record,1980-,Alphabetical by name of employee,"These records provide documentation of any equipment issued to a Utah Highway Patrol Trooper. Information includes date issued\, amount\, I.D. card\, shield number\, cap badge\, name plate\, service stars\, belt\, holster shoulder strap\, handcuff case\, cartridge case\, belt keeper\, baton\, baton holder\, tape measure\, measure meter\, template\, accident stamp kit\, gun cleaning kit\, and rules and regulation book.",Retain until separation,Public,
13996,Department of Public Safety. Utah Highway Patrol. Section #03,Incident case files,1986-,Numerical by case number,"These files record the criminal and accident investigations handled by Utah Highway Patrol officers in Salt Lake County. They document all investigations by the Utah Highway Patrol to enforce the law and protect the public. Included could be State Accident Report Form D.I.-9\, Utah Highway Patrol Short Form HPF-12\, Driving Under the Influence (DUI) reports\, Abandoned Vehicle Tag HPF-27\, Incident Reports HPF-26\, Witness Statements HPF-13\, Inventory Forms HPF-36\, Warrant Arrest Reports HPF-75\, Seized Asset Report Forms DPS-100\, Evidence Logs HPF-100\, Laboratory Reports\, Impound Reports TC-540\, Diagrams\, and miscellaneous others. Information includes name\, address\, age\, vehicle registration\, personal descriptions\, blood alcohol levels\, telephone numbers\, signatures\, victim information\, and,photographs.",Retain for 10 year(s),Protected,
24834,Department of Public Safety. Utah Highway Patrol. Section #05,Warning citations,1985-,Chronological,"These records document the issuance of warnings to motorists in Utah. Information includes the name\, address\, date of birth\, and sex of driver; driver license number and state; vehicle license number\, state and expiration date; date\, time and location of occurrence; nature of alleged violations; trooper signature\, badge number\, section\, and district. The citations are turned in by the officers for every weekly reporting period.",Retain for 1 year(s),Protected,
28206,Department of Public Safety. Utah Highway Patrol. Section #06,Incident case files,2003 -,Numerical by case number and date,"These reports are prepared by officers engaged in public patrol or response duties and describe initial actions taken. These records may include a description of the incident\, the identifying information of parties involved\, the general scope of actions taken by public safety personnel\, and the nature of any injuries and damages sustained (Utah Code 63G-2-103(14)(2014)). These records may also include dash-cam recordings\, copies of citations issued\, warrants issued\, DUIs issued\, and driver and witness statements. Fatal crashes and violent felony records including homicide and sexual assault are not included in this schedule.",Retain for 10 year(s),Exempt,
24833,Department of Public Safety. Utah Highway Patrol. Section #05,Citations,1985-,Chronological by month,"This is a copy of a citation issued by section officers to drivers violating motor vehicle and traffic laws. It usually includes name\, address\, date of birth and sex of driver; driver license number and state; vehicle license number\, state and expiration date; date\, time and location of occurrence; nature of alleged violations; and trooper signature and badge number. Citations may also be issued for other misdemeanor offenses.",Retain for 2 year(s),Protected,
81567,Department of Public Safety. Utah Highway Patrol. Section #09,Uniform citation,1923-,Chronological,"These records document citations issued by Utah Highway Patrol officers for traffic infringements and similar incidents. Information includes name\, signature\, address\, phone number\, place and date of birth\, Social Security number\, height\, weight\, race\, sex\, hair and eye color of the defendant; vehicle description\, including color\, year\, type\, make\, and model; charges against defendant\, including state\, county\, or city code citation; location\, date\, and time of alleged offense; observed speed and speed limit; signature and badge number of officer; and date and address where defendant is to appear.",Retain for 3 year(s),Protected,
83085,Department of Public Safety. Utah Highway Patrol. Section #09,Subpoena disposition records,1970-,Chronological,"These records document the amount of time that Highway Patrol officers are in court in response to subpoenas. Information includes name of officer; badge number; citation number; charge; date\, time\, and location of trial; whether or not the officer was on duty at the time of the court appearance; total hours; case disposition\, verdict\, reason for dismissal (if applicable)\, and reasons for continuance (if applicable); and officer's signature.",Retain for 2 year(s),Public,
83080,Department of Public Safety. Utah Highway Patrol. Section #15,Truck inspection report,1998-,Chronological,"This record documents the inspection of large commercial trucks monitoring their maintenance\, mechanical and safety standards. Information includes trucking company name and address\, name of driver and driver license number\, commodity being transported\, consignor\, consignee\, contract or private carrier\, tractor license number\, placards\, officers signature and badge number\, and signature of the operator of the truck. Also includes a complete maintenance check list such as steering\, tires\, brakes\, lights\, suspension\, air loss\, wheels\, fuel leaks\, emergency equipment\, air warning\, load secured\, and lugs. A copy of the inspection report is given to the vehicle operator. The official inspection report is retained by the Port of Entry Office.",Retain for 1 year(s),Public,
83068,Department of Public Safety. Utah Highway Patrol. Section #09,Crew meeting report,1970-,"Alphabetical by officer, thereunder chronological","This report documents topics discussed during the crew meeting and to assure that policies\, procedures\, and implementations are adhered to consistently. Information includes the date\, time\, and location of meeting; division and district; a list of all personnel in attendance; subjects that were discussed; and any feedback from personnel attending.",Retain for 1 year(s),Public,
83096,Department of Public Safety. Utah Highway Patrol. Section #09,Accident investigation file,1980-,Chronological,"These records document accidents and provide the information required to enforce the law and protect those persons involved in accidents. The Highway Patrol is required to investigate accidents and determine whether there is a need for criminal or civil litigation. Information may include the HPF48\, Accident Field Sketch Form\, which is used to document smaller accidents\, or the HPF66 Accident File\, HPF10 the Evidence Log\, the HPF7 Impound Vehicle Report\, DI9 Investigating Officers Report of Traffic Accident (copy)\, HPF17 Utah Highway Patrol Statement form and the Utah Accident Review form.",Retain for 8 year(s),Protected,
16900,Department of Public Safety. Utah Highway Patrol. Section #19,Accident photograph logs,1967-,Numerical by sequential number and date,"This is a log corresponding to the Accident photograph negatives\, series 16899. While it is used to assist the agency in retrieving negatives\, the negatives are listed in the same manner in which they are filed\, therefore it is not an index. Information includes the name of the trooper reporting the accident\, the type of car(s) involved in the accident\, and occasionally the last name of the driver.",Permanent. Retain for 14 year(s),Private,
83152,Department of Public Safety. Utah Highway Patrol. Section #19,Intoxilyzer files,1988-,Numerical by equipment number,"Intoxilyzer machines are used to determine the blood alcohol level of individuals arrested on suspicion of drunk driving. These files are established upon acquiring the equipment. Records include the affidavit (assuring that proper and regular testing of the intoxilyzer instruments occurred)\, the custodian certificate (assuring that maintenance on the reading of the breath testing instrument are maintained)\, and the log\, which documents all tests over a period of time\, allowing a quick overview of the tests given. Information could include the serial number and location of instrument\, date of inspection or test\, a description and explanation of any required repairs\, date of last check of the instrument\, and signature of the inspector,and notary. These records sometimes contain information on the name of the person tested\, test time\, drivers license number and state\, gender\, accident\, person performing the test\, and reason the test was ordered.",Retain for 2 year(s) after disposition of asset,Public,
23697,Department of Public Safety. Utah Highway Patrol. Section #10,Accident/incident case files,1992-,Numerically by case number,"Reports filed by Section 10 Officers including accident reports (includes witness and driver statements\, vehicle impounds and inventories\, field sketch\, and officers incident report if applicable)\, incident reports relating to DUI arrests\, warrant of arrest\, and all other arrest reports (includes booking paper work\, Intoxilyzer reports\, vehicle impounds and inventories)\, impounded and towed vehicle reports.",Retain for 7 year(s),Protected,
21399,Department of Public Safety. Utah Highway Patrol. Section #05,Accident and incident reports,1990-,Chronological,"These files record the criminal and accident investigations handled by Utah Highway Patrol officers in Uintah County. They document all investigations by the Utah Highway Patrol to enforce the law and protect the public. Included could be State Accident Report Form D.I.-9\, Utah Highway Patrol Short Form HPF-12\, Driving Under the Influence (DUI) reports\, Abandoned Vehicle Tag HPF-27\, Incident Reports HPF-26\, Witness Statements HPF-13\, Inventory Forms HPF-36\, Warrant Arrest Reports HPF-75\, Seized Asset Report Forms DPS-100\, Evidence Logs HPF-100\, Laboratory Reports\, Impound Reports TC-540\, Diagrams\, and miscellaneous others. Information includes name\, address\, age\, vehicle registration\, personal descriptions\, blood alcohol levels\, telephone numbers\, signatures\, victim information\, and,photographs.",Retain for 10 year(s),Protected,
23814,Department of Public Safety. Utah Highway Patrol. Section #07,Section 7 incident case files,1986-,Numerical by case number.,"These files contain criminal and accident investigations handled by Utah Highway Patrol Officers in Summit and Wasatch counties. They document all investigations by the Utah Highway Patrol to enforce the law and protect the public. Included in these files are State Accident reports (Form DI-9)\, Utah Highway Patrol Short Forms (HPF-12)\, Driving Under the Influence (DUI) reports\, Incident reports (HPF-26)\, Witness statements (HPF-13)\, Warrant Arrest Reports (HPF-75)\, Evidence logs (HPF-100)\, laboratory reports\, Impound reports (TC-540)\, diagrams and personnel information. Additional information may include names\, addresses\, age\, vehicle registration\, personal descriptions\, blood alcohol levels\, telephone numbers\, signatures\, victim information and photographs.",Retain for 10 year(s),Protected,
13997,Department of Public Safety. Utah Highway Patrol. Section #03,Traffic citations,1950-,Chronological,"These are the backup copies of the citations issued for traffic law or other criminal law violations. The citation includes citation number\, name\, address\, description\, driver license number of person receiving citation\, vehicle license number\, license number of violator. Also listed are violation\, place of violation\, date\, court in which to appear\, officer's name and badge number.",Retain for 3 year(s),Protected,
81615,Department of Public Safety. Utah Highway Patrol. Section #09,Driving under the influence files and citations,1970-,Chronological,"This record provides documentation of citations issued for driving under the influence offenses. The record documents the procedure used in taking a breath sample of an individual suspected of being intoxicated. The citation serves as a temporary drivers license during the thirty day suspension following the issuance of the citation. The copy of the citation is filed with Drivers License Division\, two copies are sent to the court\, one copy is sent to the Bureau of Criminal Identification\, a copy is given to the individual and a copy is retained by the highway patrol section office. Information includes the name of the individual\, address\, telephone number\, birthplace\, social security number\, height\, weight\, eye color\, race\, gender\, drivers license number and the vehicle number\, date and time of breath sample\, instrument number\, location and name of operator conducting the test. In addition to a copy\, the,individual is given the instructions on the procedure for scheduling a hearing with the Division of Driver License.",Retain for 3 year(s),Protected,
83090,Department of Public Safety. Utah Highway Patrol. Section #09,Internal telephone logs,1970-,Chronological,"These records document all outgoing long distance telephone calls from a highway patrol facility. Information includes the zone\, district\, division where call was initiated\, name of person submitting the log\, date and time of call\, phone number called\, city\, person or firm called\, subject discussed\, and badge number of caller.",Retain for 1 year(s),Public,
83076,Department of Public Safety. Utah Highway Patrol. Section #09,Daily reports,1985-,Alphabetical by trooper name,"These reports provide documentation of each patrol officer's daily activities and costs incurred during his/her shift. The reports are used to monitor the daily activities of highway patrol officers\, to provide statistics regarding use of time\, and to document vehicle usage. Information includes the name and badge number of the officer\, starting and ending mileage\, consumption and cost of gas and oil\, vehicle repairs\, time spent off duty for breaks and lunch\, number of public assistance and contact calls\, citations written\, and complete hour to hour description of activities. A copy of the report is given to the patrol officer.",Retain for 7 year(s),Public,
24118,Department of Public Safety. Utah Highway Patrol. Section #16,Section 16 personnel transfers,1996-,Alphabetical thereunder numerical,"This series contains copies of records from the personnel files of Section 16 employees who transfer to assignments in other areas. These are maintained for reference purposes. Information includes copies of weekly timesheets\, overtime forms\, driving under the influence (DUI) citations\, vehicle impound forms and receipts for checks issued to officers for court appearances.",Retain for 1 year(s) after separation,,
28587,Department of Public Safety. Utah Highway Patrol. Section #14,Incident Reports,2003-,Numerical by incident number,"These reports are prepared by officers engaged in public patrol or response duties and describe initial actions taken. These records may include a description of the incident\, the identifying information of parties involved\, the general scope of actions taken by public safety personnel\, and the nature of any injuries and damages sustained (Utah Code 63G-2-103(14)(2014)). These records may also include dash-cam recordings\, copies of citations issued\, warrants issued\, DUIs issued\, and driver and witness statements.",Retain for 10 year(s),Public,
24117,Department of Public Safety. Utah Highway Patrol. Section #16,Special emergency response team files,1996-,Numerical,This series contains the records describing the operations of the Special Emergency Response Team (S.E.R.T.) squad. Also included are reports and tapes of each incident.,Retain for 10 year(s),,
23852,Department of Public Safety. Utah Highway Patrol. Section #18,Citations,1985-,Chronological by month,"This is a copy of a citation issued by section officers to drivers violating motor vehicle and traffic laws. It usually includes date\, time\, location of violation\, vehicle's license number\, violation code\, officer's name\, and signature of person receiving citation. Citations may also be issued for other misdemeanor offenses.",Retain for 2 year(s),Protected,
33,Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare.,Medicaid information bulletin assignment logs,1981-,None.,"These documents are used in the process of the drafting of medicaid information bulletins. They insure that all necessary input is received for its production. Information includes the subject\, dates\, mailing\, printing\, and completion of bulletins.",Retain for 1 year(s) after completion of publication or report,Public,
14950,Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare.,Medicaid Administrative Reporting System,1991-,"Chronological, thereunder numerical by report number","Computer program which tracks medical assistance financial status of medicaid services by facility type\, such as inpatient/outpatient within general hospitals\, and other medical facilities. The program also contain statistics on the facilities. Information includes financial status report\, financial summary\, most frequently occurring errors concerning provider paperwork\, expenditure summary/detail\, medicaid participation analysis\, monthly statistical report on medical care\, number of individuals eligible for program\, operational performance summary/detail\, claims processing performance summary\, provider participation\, cost settlement\, third party payment analysis\, provider ranking list\, drug usage frequency report\, recipient participation summary/detail\, county participation/expenditure\, drug usage eligibility classification\,,periodic screening cost analysis\, recipient cost summary\, benefit usage summary\, long term care expenditures by program\, family planning services\, patient discharge data analysis\, provider claim payment analysis\, and financial summary on indigent medical care.",Retain for 12 year(s),Protected,
14952,Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare.,Medical assistance management indicator records,1992-,Chronological,"This is a computer program which lists medicaid indicators by medicaid category. The information documents medicaid expenditures by service classification. Information includes Medicaid Administration Expenditures\, and medical services expenditures by type of care received.",Retain for 12 year(s),Protected,
7830,Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare. Office of Managed Health Care,Cancelled contracts file,1985-,Alphabetical by name,"These are contracts between the bureau and health care providers\, Utah counties\, consultants\, equipment suppliers\, CPA firms\, publishing companies\, and others whose contracts have been cancelled. These records include the name of the contractor\, the contract period\, the terms of the contract\, the signatures of the authorizing officials\, copies of bills received\, and copies of warrant requests.",Retain for 6 year(s),Public,
4109,Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare. Office of Eligibility Policy,Eligibility case files,2014.,Alphabetical by patient name.,"Medical and billing records from the Salt Lake office for individuals needing subsidized medical care\, and do not qualify for medicaid or medicare. They are are complete record of medical services received by indigent individuals. Includes: patient financial status\, payments\, certification of eligibility\, medical need\, and notice of denial\, client name\, social security number\, county code\, description of patient's condition or symptom's\, diagnosis\, medical history\, laboratory results\, provider name and address\, medication\, notice of denial and patients's hearing requests\, hearing outcome\, third party investigation\, and employment status.",Retain for 7 year(s) after case is closed,Private,
7971,Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare. Office of Eligibility Policy,Budget reports,1975-,Chronological,"These budget reports are submitted to the federal government to request medicaid funds and to document the spending of medicaid funds. Included in this record are State Survey Agency Certification Budget/Expenditure Report Form\, State Agency Budget List of Positions\, State Survey Agency Budget Request-Long Term Care Facility Workload Form\, State Survey Agency Budget Request Form and State Agency Schedule for Equipment Purchases. Information contained within this record includes: department name and address; period covered by form; description of equipment purchased and cost; breakdown of expenses for salaries and other expenses; listing of positions\, or groups of positions and,funding requested for each; and breakdowns of funds needed and funds requested.",Retain for 3 year(s),,
7986,Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare. Office of Eligibility Policy,Frequency distribution report-provider,1981-,None,"This is computer output microfiche number 68210B\, part of the Surveillance and Utilization Review Subsystem. This is used to aid the department in verifying the statistical validity of the data and to establish the upper and lower limits of the claims. It includes the report date\, the category of service\, the dates of service for which the data is being reported\, the ranges used in the frequency distribution\, and the number of providers whose activity level falls within each specified range.",Retain for 3 year(s),,
7989,Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare. Office of Eligibility Policy,Management summary report-provider,1981-,None,"This is computer output microfiche number 68210D\, part of the Surveillance and Utilization Review Subsystem. This is used by the department to evaluate the norms set up for each category of service in order to find exceptions to the norm. It includes the report date\, the category of service\, the reporting periods (up to five) covered by the report\, the numbers that are considered average\, standard deviation\, the lower limit\, and the upper limit\, and the relative weight given to each\, the totals number of profiles process\, and the totals printed and non-printed for each category.",Retain for 3 year(s),,
7990,Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare. Office of Eligibility Policy,Class group total report-recipient,1981-,None,"This is computer output microfiche number 68210E\, part of the Surveillance and Utilization Review Subsystem. It consists of class profiles used to verify the statistical data of each recipient class group to provide a detailed breakdown of the overall utilization patterns. It includes the report date\, the category of service\, and a listing of the type of service name and number\, and the amount of claims per service up to five report periods covered by the report (i.e.\, Oct 1982 - Sept 1983\, Oct 1982 - Mar 1983\, etc.).",Retain for 3 year(s),,
7994,Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare. Office of Eligibility Policy,Class group totals report-treatment and analysis,1981-,None,"This is computer output microfiche number 68210J generated by the Surveillance and Utilization Review Subsystem. These are class profiles used to verify the statistical data of each treatment and diagnosis class group to provide a detailed breakdown of the overall utilization patterns. These records include the report date\, the category of service\, and a listing of the type of service name and number\, and the amount of claims per service up to five report periods covered by the report (i.e.\, Oct 1982 - Sept 1983\, Oct 1982 - Mar 1983\, etc.).",Retain for 3 year(s),,
7996,Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare. Office of Eligibility Policy,Exception profile report-treatment and analysis,1981-,None,"This is computer output microfiche number 68210L\, part of the Surveillance and Utilization Review Subsystem. This lists those providers whose diagnosis and procedures were found to be unusual for their peer group so that the department can investigate these activities. These records include the report date\, the class of service\, the name\, identification number and type of provider\, the county where the provider is located\, the number of beds or number of members if a group practice\, the speciality of the provider\, the exception criteria chosen by the department and those criteria for which the provider falls under\, the dates of the report periods and the total amount of the claims submitted during that period\, any specific procedure or diagnosis being reported\, and,the number of occurrences per the procedure.",Retain for 3 year(s),Private,
7998,Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare. Office of Eligibility Policy,Exception log-provider,1981-,None,"This is computer output microfiche number 68210N\, generated by the Surveillance and Utilization Review Subsystem. This report serves as an index to the exception profile report. It includes the report date\, the category of service\, the provider's name and identification number\, the page in the exception profile where this person's profile begins\, the forced exception indicator\, the county and area where the provider is located\, and the provider's type of practice.",Retain for 3 year(s),Private,
8003,Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare. Office of Eligibility Policy,Medicaid Management Information System report item exception log-treatment and analysis,1981-,None,"This is computer output microfiche number 68210T\, generated by the Surveillance and Utilization Review Subsystem. This report provides an index to the exception profile report. It includes the report date\, the class of treatment and diagnosis\, the provider's name and identification number\, the period covered by the report\, and the page where the profile begins.",Retain for 3 year(s),Private,
8005,Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare. Office of Eligibility Policy,Control file class-group criteria,1981-,None,"This is computer output microfiche number 68215V\, generated by the Surveillance and Utilization Review Subsystem. This report provides a summarization of the class grouping criteria that have been established on the control file. It includes the date of the last control file computer run creating the class grouping criteria\, the area codes\, and the codes for the provider speciality\, the provider type\, the medical control facility\, the type of practice\, the number of beds in hospitals or the size of the group practice\, the aid category of recipient\, the level of care for the recipient\, the recipient age at last selected date of service\, the recipient's sex\, the service date ranges requested for reporting the number of major reporting,subdivisions within the class group\, and the number of lines carrying summarized claim information.",Retain for 3 year(s),,
8010,Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare. Office of Eligibility Policy,Alphabetic diagnosis code report,1981-,None,"This is computer output microfiche number 68035F listing the current codes to be used by health care providers in submitting claims for reimbursement for medicaid services. The report includes the run and report dates\, the name and code number of the diagnosis\, the minimum and maximum ages and sex of the potential patients\, and whether the diagnosis is accident\, emergency\, or family planning related.",Retain until administrative need ends,,
8014,Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare. Office of Eligibility Policy,Medical eligibility directory,1981-,None,"This is computer output microfiche number 18130D listing individuals eligible for medical assistance. It includes date of the report\, the client's name and identification number\, the case number\, the medical eligibility date\, the client's sex\, assistance category\, and the beginning and ending dates of medical eligibility.",Retain until administrative need ends,Private,
8011,Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare. Office of Eligibility Policy,Numeric by client identification,1981-,None,"This is computer output microfiche number 18130A\, produced bi-monthly providing a list of medical assistance clients by identification number. It includes the date of the report\, the client identification number\, the case number\, and the name of the client.",Retain until administrative need ends,Private,
8020,Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare. Office of Eligibility Policy,Expenditure analysis,1981-,None,"This is an analysis of the programs covered by medicaid and the amount spent for each one. This is part of COM 68115A\, MARS Reports. It includes the report date\, the effective date\, the category of service\, the category of aid (categorically needy\, money payments; categorically needy\, no money payment; and medically needy; all three categories are further broken down into aged\, blind\, disabled\, Aid to Families with Dependent Children (AFDC) child\, AFDC adult; and medically indigent; migrant medical; and refugee other). Gives for each category\, payment totals and trends\, units of service totals and trends\, service unit per eligible recipient average and trend\, and average cost per eligible recipient average and trend\, and total payments,and total units of service.",Permanent. Retain until administrative need ends,,
8025,Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare. Office of Eligibility Policy,Financial summary-medicaid,1981-,None,"This is a statistical analysis of the costs of the medicaid program. This is part of COM 68115A\, MARS Reports. It includes the run date\, effective date\, and a list of fund types broken down by budget\, expenditures\, variance dollars\, variance percentage\, and dollar values of claims in suspense showing\, in columnar form\, the current month figures\, same month last year\, six month average this year\, the state fiscal year to date this and last year\, and the federal fiscal year to date.",Permanent. Retain until administrative need ends,,
8029,Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare. Office of Eligibility Policy,Claims processing thruput summary,1981-,None,"This is an analysis of the state's efficiency in processing medicaid claims. This is part of COM 68115A\, MARS Reports. It includes the run date\, effective date\, the report month\, the category of service\, the percentage of all claims within each category paid during the month within 10\, 20\, 30\, 45\, 60\, and 90 days\, the average number of days service to entry\, and the average number of days from entry to payment.",Permanent. Retain until administrative need ends,Public,
8026,Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare. Office of Eligibility Policy,Medical program analysis county/category of service,1981-,None,"This is an analysis of the medicaid program by county and by the category of service. This is part of COM 68115A\, MARS Reports. It includes the run date\, the effective date\, the name of the county\, a list of the service categories\, and for each category\, the number of recipients for the current month\, the units of service\, the expenditures\, and the state fiscal year to date recipients\, units of service and expenditures.",Permanent. Retain until administrative need ends,,
8036,Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare. Office of Eligibility Policy,Provider participation summary,1981-,None,"This is statistical overview of medicaid providers showing their degree of participation in the program. This is part of COM 68115A\, MARS Reports. It includes run date\, effective date\, and a breakdown by category of service of number of providers enrolled\, number and percentage of providers participating\, the number of recipients served\, the average number of recipients per participating providers\, the number of claims paid\, the total payments\, the average payment per paid claim\, the average payment for participating providers\, the average number of claims per participating providers\, the average payment per recipient served\, the total third party payments\, the total units of service rendered\, the average units of service by participating,providers\, the average units of service by recipient served\, the average payments per units of service\, by current month\, by same month last year\, the trend\, the state fiscal year to date this and last year\, and the federal fiscal year to date and 6 month average this year.",Permanent. Retain until administrative need ends,,
8039,Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare. Office of Eligibility Policy,Ten most frequently occurring claims errors,1981-,None,"This is a list of the ten most occurring errors. This is part of COM 68115A\, MARS Reports. It includes run date\, effective date\, the month of the report\, and a list of errors showing the error code\, a description of the error\, the number of errors\, and the percentage of this error of all errors.",Permanent. Retain until administrative need ends,,
8040,Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare. Office of Eligibility Policy,Financial summary,1981-,None,"This is a summary of the expenditures and receipts for the medicaid program. This is part of COM 68115A\, MARS Reports. It includes run date\, effective date\, the category of service\, and figures of budget\, expenditures\, variance in dollar amounts and percentage\, the dollar values of claims in process\, and the estimated cost settlement broken out by current month\, same month last year\, state fiscal year to date this and last year\, federal fiscal year to date\, and 6 month average this year.",Permanent. Retain until administrative need ends,,
8037,Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare. Office of Eligibility Policy,Recipient participation summary report,1981-,None,"This is a statistical overview of medicaid participants showing their degree of participation in this program. This is part of COM 68115A\, MARS Reports. It includes the run date\, the effective date\, the category of service\, the category of assistance\, and a list of the number of eligibles\, the number of recipients\, the percentage participating\, the total expenditures\, the average expenditure per eligible recipient\, the average days from application date to expenditure per eligible recipient\, the average days from application date to certification date\, the number of paid\, claims\, the average expenditure per paid claim\, the total units of service\, the average expenditure of unit of service\, that average expenditure per recipient\, the percentage of,eligible recipients for the current month\, for the same month last year\, the 6 month average this year\, the trend\, and the state fiscal year to date this and last year.",Permanent. Retain until administrative need ends,,
8055,Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare. Office of Eligibility Policy,Medicaid Management Information System lockin recipients,1985-,"Alphabetical by doctor, recipient and district.","This is a computer output listing of medicaid recipients used by the bureau to verify that the recipients are qualified to receive benefits. It includes the date of the report\, the recipient's name and identification number\, the physician's name and identification number\, the case name and identification number\, the pharmacy name and identification number\, and the beginning and ending dates of treatment.",Retain for 1 month(s),Private,
20944,Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare. Office of Eligibility Policy,Medical eligibility case files,1981-,Alphabetical by client last name,"These case files document the client history of any individual who applies for help or receives services. Client information is used to determine eligibility for the following programs: Medicaid; Utah Medical Assistance Program\, UMAP; Child Health Insurance Program\, CHIP; Qualified Medical Beneficiary\, QMB. The case file is also used by the Department of Workforce Services if clients apply for food stamps\, general assistance\, or child care services. The agency verifies an individual's income\, asset availability\, place of residence\, Social Security number\, birth certificate\, paternity information\, insurance coverage\, and medical disability status.",Retain for 5 year(s) after case is closed,Private,
22703,Department of Health. Bureau of Elibibility Services,"Medical eligibility case files, Salt Lake City office",1996-2007.,Alphabetical by client last name,"These case files document the client history of any individual who applies for help or receives services through the Bureau of Eligibility Services. Client information is used to determine eligibility for the following programs: Medicaid\, Utah Medical Assistance Program (UMAP)\, Child Health Insurance Program (CHIP)\, and Qualified Medial Beneficiary (QMB). The case file is also used by the Department of Workforce Services (DWS) if clients apply for food stamps\, general assistance\, or child care services. The agency verifies an individual's income\, asset availability\, place of residence\, social security number\, birth certificate\, paternity information\, insurance coverage\, and medical disability status.",,Private,
23801,Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare. Office of Eligibility Policy,Family Dental Plan Provo Clinic patient records,1996-,"Alphabetical by last name, thereunder alphabetical by first initial","These records contain information about dental patients who receive treatment at the Provo Clinic under the Family Dental Plan and Medicaid. The records document treatment of the patients. Information includes x-rays\, individuals' medical histories\, Medicaid forms\, progress notes\, and the treatment plans for the individual patients.",Retain for 7 year(s) after case is closed,Private,
25389,Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare. Office of Eligibility Policy,Medical eligibility case files - Richfield Office,1996-,Alphabetical by client last name,"These case files document the client history of any individual who applies for help or receives services through the Bureau of Eligibility Services. Client information is used to determine eligibility for the following programs: Medicaid\, Utah Medical Assistance Program (UMAP)\, Child Health Insurance Program (CHIP)\, and Qualified Medical Beneficiary (QMB). The case file is also used by the Department of Workforce Services if clients apply for food stamps\, general assistance\, or child care services. The agency verifies an individual's income\, asset availability\, place of residence\, social security number\, birth certificate\, paternity information\, insurance coverage\, and medical disability status.",Retain for 5 year(s) after case is closed,,
3899,Department of Health and Human Services. Division of Substance Use and Mental Health,Mental retardation association reorganization plan,1973-,Alphanumerical,,,,
3907,Department of Human Services.$bDivision of Substance Abuse and Mental Health,Utah Statistics for troubled youth reports,1977-2004.,Alphanumerical,,,,
18207,Department of Health and Human Services. Division of Substance Use and Mental Health,Mental health client case files,1985-,"Alphabetical by client surname, thereunder chronological by year","These case files document the diagnosis and treatment of mental health\, alcohol and drug abuse patients. They are created by clinical staff including social workers\, psychiatrists\, nurses\, and psychologists. They may include applications for services\, assessments\, mental health examinations\, treatment plans\, medical records\, progress notes\, treatment reviews\, income claim forms\, copies of paycheck stubs\, copies of medicare card\, release forms\, medication prescribed\, copies of prescriptions issued\, psychological tests and evaluations. May also contain case management documents such as ninety day reviews and service plans.",Retain for 5 year(s) after case is closed,Controlled,
28912,Department of Health and Human Services. Division of Substance Use and Mental Health,Scholarship and grant records,2001-,Chronological.,"These records support the agency's function to provide direction over public funds for substance abuse and mental health services (Utah Code 62A-15-103(2)(c)(v)(2016)). Records document the awarding of financial assistance\, scholarships\, and grants and may include proposals and applications\, contracts\, project reports\, studies\, certificates\, agreements\, client information sheets\, correspondence\, and related records.",Retain for 7 year(s) after expiration of contractual agreement,Public,
9679,Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare. Office of Medicaid Operations.,Billing work papers,1987-,Numerical by computer run number,Workpapers collected by the Utah Medical Assistance Program (UMAP) to pay medical claims sent to the department by authorized providers for their patients on medicaid. .,Retain for 4 year(s),Public,
1734,Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare.,Administrative action transmittals,1973-,Alphanumerical,"Business-related messages that document work accomplished\, transactions made\, or actions taken. These records do not offer unique information about agency functions\, programs\, or policies\, though they may cite them. These records may originate on paper\, electronic mail\, or other media.",Retain for 3 year(s),Public,
7909,Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare. Office of Medicaid Operations.,Dental claims exception,1977-,None,"This is a list of claims from dentists that exceed the norm for this group of providers. This is part of COM number 68015E\, MMIS Claims Exception Reports. It includes run and report dates\, the category of service\, the location code\, the clerk's identification number\, the name of the employee entering the data in the terminal\, the provider type code\, the transaction control number\, the name\, sex\, age\, identification number\, and date of birth of the recipient\, the dentist's identification number\, the recipient's type insurance code\, the aid category code\, the fund type code\, if the recipient has other insurance\, if the treatment is due to accident\, auto related\, EPSDT\, or child abuse\, the referring provider's identification number\, the prior,authorization number\, the committed exceptions code\, if error is made\, the error code\, the type of error\, and the status\, the tooth number and tooth surface codes\, the place\, date\, and type of service\, the procedure code\, the submitted charge\, the allowed charge\, the source and amount of allowed charge\, the billing date\, the total charge\, the amount of third party payments\, if any\, the amount of recipient payments\, and the net charge.",Retain for 9 year(s),Private,
7919,Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare. Office of Medicaid Operations.,Medicare crossover rejections,1977-,None,"This is a list of claims submitted for recipients who are also receiving medicare benefits and who are not eligible for medicaid payments. This is part of COM 68015E\, MMIS Claims Exception Reports. It includes run date\, location code\, transaction control number\, the recipient's name\, sex\, age\, identification number\, and date of birth\, the provider number\, the provider category of service\, the procedure code\, diagnosis code\, amount paid by medicare\, total claims charges\, third party amount\, non-covered amount\, net charges\, co-insurance amount\, deductible amount\, and the amount to be paid by medicaid\, the dates of service\, the total days of service\, the date medicare received\, the dates medicare and medicaid paid\, and if an error\, the error code\, a,description of the error\, and the status.",Retain for 9 year(s),Private,
7924,Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare. Office of Medicaid Operations.,Migrant expenditure analysis,1977-,None,"This is an analysis of expenditures made for health care for migrant workers. This is part of COM 68015E\, MMIS Claims Exception Reports. It includes report and run dates\, the county code\, the aid category\, the transaction code number\, the type of service\, the recipient's and provider's identification numbers\, the submitted charges\, the reimbursed amount\, the beginning and ending dates\, and the total amounts for the aid category and for the county.",Retain for 9 year(s),Private,
27738,Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare.,Nursing facility reports,2008-,Alphabetical,"The nursing facility reports allow the Department of Health to audit the revenue\, costs\, capital expenditures\, and patient days for nursing homes in Utah over a 12-month period. Reports include the Facility Cost Profile (FCP)\, which is filed by providers and contains revenue\, cost\, patient financial classification\, and bed data. As well as\, the Fair Rental Value (FRV) of the facility as calculated each year.",Retain for 4 year(s),Public,
7829,Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare. Office of Managed Health Care,Contract files,1984-,Alphabetical by name,"These are the files containing contracts that do not fall into the other categories. They include contracts for consultant services\, for CPA firms to audit services\, and to publishing companies\, the name of the contractor\, the contract period\, the terms of the contract\, the signatures of the authorizing officials\, copies of bills received\, and copies of warrant requests.",Retain for 6 year(s) after expiration of contractual agreement,Public,
7936,Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare. Office of Medicaid Operations.,Batch balance reports,1977-,None,This is a computer output microfiche number 68015C giving statistical information on claims received and input into the MMIS system. The groupings of these claims are called batches. These include series numbered 07937 and 07938.,Retain for 9 year(s),,
7938,Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare. Office of Medicaid Operations.,Batch summary,1977-,None,"This is a part of COM 68015C\, Batch Balance Reports. Includes batch date\, batch number\, the batch type (HCFA form 1500\, Drugs\, Indigent\, etc.)\, the individual who input the data into the system\, the batch control sheet total\, and the disposition of the batch (accepted or rejected).",Retain for 9 year(s),,
7827,Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare. Office of Managed Health Care,Hospital provider agreements,1984-,Alphabetical by provider name,"These are agreements between the state and hospitals by which the latter agree to abide by the requirements of the medicaid program in order to receive medicaid funding. These agreements are required by 42 CFR 431.107. These records include the name and address of the provider\, the terms of the agreement\, the period of the agreement\, the signatures of the authorized officials\, copies of bills received from the provider\, and copies of warrant requests.",Retain for 6 year(s) after expiration of contractual agreement,,
7834,Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare. Office of Managed Health Care,Administrative files,1986-,Alphabetical by subject,"These are the records accumulated by the bureau that relate to the function\, internal administration\, or housekeeping activities of the division. They include system performance reviews\, information on staff meetings\, policy and operation documents\, and other records relating to the day-to-day activities of the office.",,,
7832,Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare. Office of Managed Health Care,Correspondence files,1980-,Alphanumerical by name and date,This is a complete set of all of the correspondence and memoranda generated by the bureau. It includes two sets of correspondence as well as a monthly index/summary sheet.,,Private,
16911,Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare. Office of Medicaid Operations.,Supervisor's personnel files,1983-,Alphabetical by name,"These are duplicate personnel records that are maintained by the bureau to enable management to appraise performance and handle other day-to-day supervisory matters. They include leave applications\, personnel action request forms\, performance plans\, processing reports\, employee work schedules\, performance reviews\, and position descriptions\, the employee's name\, address\, social security number\, position title\, and work responsibilities.",Retain for 1 year(s),Private,
17917,Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare. Office of Medicaid Operations.,Medicaid buyout program case files,1992-,"Chronological, thereunder alphabetical by client name","These records document the medicaid buyout program. This special medicaid program is governed by UCA 26-18-401(1996)\, and allows qualified individuals to receive medicaid assistance whereby medicaid pays their medical insurance premiums to private insurance companies. The program benefits individuals who would not normally qualify for the medicaid program. Information includes correspondence\, client name\, address\, social security number\, dollar amount paid to private insurance company\, and some minor medical information\, such as medical condition.",Retain for 7 year(s),Private,
8056,Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare. Office of Eligibility Policy,Restricted client review log,1982-,None,"This is a record of medicaid users who have been identified as abusing their benefits and have been restricted to using only one doctor and one pharmacy. The form serves the double purpose of inputting data onto the terminal and acting as an index to the case file. It includes the name\, address\, and identification number of the recipient\, the social service district and case file numbers\, and the status of the restriction.",Retain for 2 year(s) or for 0,Private,
7960,Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare. Office of Eligibility Policy,Medical review sample books,1984-,None,"This is the hospital utilization post-payment review is done on a sampling basis. This file contains all the information on hospital utilization from which the sample to be tested is taken. It includes the claims history request form and claims history detail report\, distribution of cases report\, the sample selection report\, a statistical summary by hospital\, cases identified for potential recovery reimbursement\, review calendar\, and contact log. Information includes the recipient's name\, age\, sex\, date of birth\, identification number\, marital status\, mental status\, and diagnosis; the provider's name\, identification number\, and address; and a record of the number and type of claims for services submitted by the hospital.",Retain for 3 year(s),Private,
7967,Department of Health. Bureau of Elibibility Services,Inspection of care reports,1982-2006.,None,"These records contain on-site surveys of skilled nursing facilities\, intermediate care facilities\, and institutions for the mentally retarded. These surveys are conducted by the Medical Review Bureau to ensure that such facilities are complying with state and federal standards. These reviews are required by 42 Code of Federal Regulations 431.610(g)(3). Included in this record are Inpatient Nursing Medical Care Skilled/Intermediate Care Report\, Intermediate Care for the Mentally Retarded Report\, Inspection of Care Findings and Plan of Correction\, Problem Identification Sheet for Inspection of Care\, Inspection of Care Revisit Report\, Inspection of Care Summary of,Findings Not Corrected\, Inspection of Care Summary Report\, and Inspection of Care Referral/Response form. Information within these reports and forms include: a list of patients certified for treatment with name\, identification number\, date of birth\, facility location\, admission date\, transaction control number\, and diagnosis; an inspection of specific patients including level of care\, facility name and identification number\, services\, and medical records; a statement of findings including deficiencies and provider's plan of action to correct said deficiencies; and date(s) of the inspection.",,Public,
7973,Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare. Office of Eligibility Policy,Medical claims,1983-,None,"These are claims for reimbursement filed by medical providers for services covered by medicare and medicaid. They include dentists invoices\, health insurance claim forms\, pharmacy claim forms\, outpatient claims\, and long-term care turnaround documents. Information includes\, but is not limited to\, the patient's name\, address\, telephone number\, date of birth\, and sex\, whether the client has health insurance\, the name\, address\, and medicaid provider number of the health care provider\, a description of the services performed and the charges\, and the signatures of the health care provider and the health care financing reviewer.",Retain for 2 year(s) or until administrative need ends,Private,
7981,Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare. Office of Eligibility Policy,Travel reimbursement request,1981-,None,"This is a request for reimbursement of expenses of employees who travel on government business. These files include travel reimbursement requests\, requests for out of state travel authorization\, and request and authorization for in-state travel advance. Information includes date of the request\, the Department of Finance number\, the Health Department number\,the employee's name\, home or business address\, division\, department\, and bureau\, the agency's low organization and activity numbers\, the amount of requested reimbursement\, the dates of travel\, the type of transportation used\, the destination and departure and return times\, and the amounts of expenses claimed.",Retain for 1 year(s),Private,
7959,Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare. Office of Eligibility Policy,Concurrent review contact logs,1983-,None,"This record is used to ensure that the time a child spends in a hospital (length of stay) is reviewed as needed. It also documents when the Medical Review Bureau was notified of a child's hospitalization. Included in this record is the patient's name\, identification number\, and age; date bureau was notified of child's admittance to hospital; diagnosis; date of the initial review\, and subsequent reviews; and date of discharge.",Retain for 3 year(s),Private,
7979,Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare. Office of Eligibility Policy,State time sheets,1981-,None,"This is a record of daily employee activity. It includes the name of the department\, bureau\, and program where the employee works\, the pay period covered by the report\, the employee's name\, job title and grade\, and a record of the employee's daily activities.",Retain for 3 year(s),Public,
7987,Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare. Office of Eligibility Policy,Exception profile report-providers,1981-,None,"This is computer output microfiche number 68210C\, part of the Surveillance and Utilization Review Subsystem. This lists those providers whose activities were found to be unusual for their peer group so that the department can investigate these activities. It includes the report date\, the class of service\, the name\, identification number and type of provider\, the county where the provider is located\, the number of beds or number of members if a group practice\, the speciality of the provider\, the exception criteria chosen by the department and those criteria for which the provider falls under\, the dates of the report periods and the total amount of the claims submitted during that period\, any specific procedure or diagnosis being reported\, and,the number of occurrences per the procedure.",Retain for 3 year(s),Private,
7962,Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare. Office of Eligibility Policy,Informal hearing case files,i 1984-,Chronological,"These records are appeals\, made by Medicaid recipients\, to decisions of the Medical Review Bureau stating that continued or proposed medical treatment of said recipients is unnecessary. Included in this record are a request for an informal hearing; notice of informal hearing; notice of denial and hearing rights; and notice of hearing results. Information within the forementioned notices include the name\, telephone number\, address\, and social security number of the client and of the client's representative; the symptom or condition for which payment of services was denied\, and the reason for the denial; medical information; conditions involved; the decision of the hearing officer; signatures of hearing officer(s) and of the approving,official(s); and the dates of hearing(s)\, decision(s) and notification(s).",Retain for 5 year(s),Public,
7993,Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare. Office of Eligibility Policy,Management summary report-recipient,1981-,None,"This is computer output microfiche number 68210H\, part of the Surveillance and Utilization Review Subsystem. These are class profiles used to verify the statistical data of each treatment and diagnosis class group to provide a detailed breakdown of the overall utilization patterns. These records include the report date\, the class group\, the reporting periods (up to five) covered by the report\, the numbers that are considered average\, standard deviation\, the lower limit\, and the upper limit\, and the relative weight given to each\, the totals number of profiles process\, and the totals printed and non-printed for each category.",Retain for 3 year(s),,
7997,Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare. Office of Eligibility Policy,Management summary report-treatment and analysis,1981-,None,"This is computer output microfiche number 68210M\, part of the Surveillance and Utilization Review Subsystem. This is used by the department to evaluate the norms set up for each treatment and diagnosis class in order to find exceptions to the norm. These records include the report date\, the diagnosis and treatment class\, the reporting periods (up to five) covered by the report\, the numbers that are considered average\, standard deviation\, the lower limit\, and the upper limit\, and the relative weight given to each\, the totals number of profiles process\, and the totals printed and non-printed for each category.",Retain for 3 year(s),,
7999,Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare. Office of Eligibility Policy,Exception log-recipient,1981-,None,"This is computer output microfiche number 68210P\, generated by the Surveillance and Utilization Review Subsystem. This report serves as an index to the exception profile report. It includes the report date\, the class of service code\, the recipient's name and identification number\, the page in the exception profile where this person's profile begins\, the forced exception indicator\, and the county and area where the recipient is located.",Retain for 3 year(s),Private,
8001,Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare. Office of Eligibility Policy,Medicaid Management Information System report item exception log-provider,1981-,None,"This is computer output microfiche number 68210R\, generated by the Surveillance and Utilization Review Subsystem. This report provides an index to the exception profile report. It includes the report date\, the category of service\, the provider's name and identification number\, the period covered by the report\, and the page where the profile begins.",Retain for 3 year(s),Private,
8004,Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare. Office of Eligibility Policy,Control file audit report,1981-,None.,"This is computer output microfiche number 68215U\, generated by the Surveillance and Utilization Review Subsystem. This establishes the criteria for grouping information into classes. It includes groupings for area codes\, drug codes\, diagnosis codes\, provider category of service\, recipients\, and treatment analysis. Gives the group of county codes that make up an area\, the diagnosis or drug codes that combine to make a group code\, the provider category of service and the associated code number to be used in filing claims\, and the upper and lower limits in each category.",Retain for 3 year(s),Public,
8007,Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare. Office of Eligibility Policy,Drug code report,1981-,None,"This is computer output microfiche 68035B listing the code numbers for drug prescriptions for which reimbursement from the medicaid system can be received. The report includes the name and description of the drug\, the generic code\, the theraputic class\, the name of the manufacturer\, the strength of the drug\, the unit package\, the dose size\, the package size\, the unit of measure\, the minimum and maximum quantity\, and the aid category list.",Retain until administrative need ends,,
8009,Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare. Office of Eligibility Policy,Alphabetic drug code,1981-,None,"This is computer output microfiche number 68035E listing in alphabetic order the drugs approved for use for medicaid patients. It includes the run and report dates\, the name and description of the drug\, the code number of the drug\, the generic and theraputic class\, the name of the manufacturer\, the strength of the drug\, the type of unit package\, the dose size\, the unit of measure\, the beginning and ending dates of use\, the minimum and maximum quantity\, and the aid category lists.",Retain until administrative need ends,,
8016,Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare. Office of Eligibility Policy,Cost settlement analysis,1981-,None,"This is an analysis of reimbursement received for payments for medicaid services from third party sources\, comparing the current year with the past year. This is part of COM number 68115A\, MARS reports. It includes report date\, effective date of the report\, the category of service\, the provider's identification number\, last year's net reimbursement\, last year's charges\, last year's reimbursement as a percent of charges\, this year's payments\, this year's charges\, this year's payment as a percent of charges\, and over or under payment based on the difference between last year's reimbursement percentage and this year's payment percentage.",Retain until administrative need ends,,
8019,Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare. Office of Eligibility Policy,Monthly statistical report on medical care,1981-,None,"This is a statistical report on the number of children screened under the Early and Periodic Screening\, Diagnosis and Treatment program. This is part of COM number 68115A\, MARS Reports. It includes a report on the number of individuals receiving Early and Periodic Screening Services and the payment for such services. Gives the report date and effective date\, the month covered by the report\, and a listing of the number of individuals screened during the month\, the number with no referrable conditions uncovered or suspected during screening\, the number with referrable conditions uncovered or suspected during screening broken down by the number referred for diagnosis and/or treatment and the number not referred\, the number of individuals,screened with visual problems\, hearing problems\, dental problems\, lead poisoning\, incomplete immunization status\, and other problems\, and the total payments for screening services. Each of these categories show the total number screened\, the number under age 6 screened\, and the number between the ages of 6 and 20 screened.",Permanent. Retain until administrative need ends,,
8024,Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare. Office of Eligibility Policy,Benefit usage analysis,1981-,None,"This is an analysis of the effectiveness of the medicaid program in reaching eligible recipients. This is part of COM 68115A\, MARS Reports. It includes run date\, effective date\, aid category\, and a columnar listing of the number of eligible recipients\, the number of participating recipients\, the average service unit per eligible recipients\, the percentage of eligible recipients utilizing: maximum benefits\, 75 - 99% of maximum\, 50 - 74% of maximum\, 25 - 49% of maximum\, and 0 - 24% of maximum. These figures are given for the following categories: inpatient\, outpatient\, nursing home\, physician services\, lab and X-ray\, prescription drugs\, home health\, and periodic screening.",Permanent. Retain until administrative need ends,,
8031,Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare. Office of Eligibility Policy,Drug usage eligibility classification,1981-,None,"This is an analysis of the drug usage of medicaid recipients. This is part of COM 68115A\, MARS Reports. It includes the run date\, the effective date\, the therapeutic class\, the category of assistance\, the number of recipients\, the percentage of recipients by category of assistance\, the dollar amount of usage\, the total number of prescriptions\, and the percentage of usage per category of assistance.",Permanent. Retain until administrative need ends,,
8033,Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare. Office of Eligibility Policy,Operational performance summary and operational performance detail,1981-,None,"This is an analysis of the Health Department's efficiency in administering the medicaid program. This is part of COM 68115A\, MARS Reports. It includes the run date\, the effective date\, the category of service\, the number and dollar value of claims processed\, claims paid\, claims denied\, claims in suspense\, the average errors\, the average days from service to payment for current month\, the average days from service to payment for the same month last year\, the 6 month average this year\, the state fiscal year to date this and last year\, and the federal fiscal year to date. The Summary gives complete figures while the Detail report breaks these figures down by category.",Permanent. Retain until administrative need ends,,
8035,Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare. Office of Eligibility Policy,Drug usage frequency report,1981-,None,"This is an analysis of the various drugs prescribed by medicaid providers and the frequency with which each drug is prescribed. This is part of COM 68115A\, MARS Reports. It includes the run date\, the effective date\, the therapeutic class\, the drug name and code number\, the total prescriptions\, the percent of all drugs\, the percent of drug class\, and the average quantity dispensed\, the total expenditures\, the percent of expenditures of all drugs and of the drug class and the average expenditures and usage by rank for class by number and expenditures and by all drugs by number and by expenditure.",Permanent. Retain until administrative need ends,,
14696,Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare. Office of Eligibility Policy,Eligibility case files,2004-,Alphabetical by applicant last name.,"Eligibility records which document individuals applying for medicaid assistance. The information includes denials and approvals. They contain some medical information indicating clients eligibility\, income\, life insurance\, disability information. Preceeds series 20944.",Retain for 5 year(s) after case is closed,Private,
23800,Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare. Office of Eligibility Policy,Family Dental Plan Ogden Clinic patient records,1996-,"Alphabetical by last name, thereunder alphabetical by first initial","These records contain information about dental patients who receive treatment at the Ogden Clinic under the Family Dental Plan and Medicaid. The records document treatment of the patients. Information includes x-rays\, individuals' medical histories\, Medicaid forms\, progress notes\, and the treatment plans for the individual patients.",Retain for 7 year(s) after case is closed,Private,
8042,Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare. Office of Eligibility Policy,Medical assistance program status,1981-,None,"This is a statistical overview of the medicaid program. This is part of COM 68115A\, MARS Reports. It includes run date\, effective date\, and a status report on recipients (gives number eligible\, number participating\, the percent participating\, and the average cost per participating recipient)\, providers (gives number enrolled\, the number participating\, the percent participating\, the average payment per participant\, the total service units rendered\, and the average units per participating provider)\, claims processing operations (gives total number processed\, the percentage paid\, the number paid\, the dollar value paid\, the number denied\, the percentage denied\, and the dollar value of claims denied). Each category shows the figures for the current,month\, the same month last year\, the state fiscal year to date this and last year\, the federal fiscal year to date\, and the 6 month average this year.",Permanent. Retain until administrative need ends,,
13971,Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare. Office of Eligibility Policy,Baby your baby presumptive eligibility applications,1987-,"Alphabetical by applicants last name, thereunder chronological.","These applications are used to determine client eligibility for the Baby Your Baby Program/Presumptive Eligibility Program. In addition\, these applications are used to support the Department's eligibility to participate in the Presumptive Eligibility Program. The information includes the name of the applicant\, address\, social security number\, Medicaid number\, birth date\, residency information\, insurance information\, income information\, determination of eligibility and date and signature of person certifying the eligibility of the applicant.",Retain for 10 year(s),Private,
2780,Department of Human Services.$bDivision of Substance Abuse and Mental Health,Substance abuse executive correspondence,1976-2004.,Alphanumerical,"Business-related correspondence which provide unique information about agency functions\, policies\, procedures\, or programs. These records document material discussions and decisions made regarding all agency interests\, and may originate on paper\, electronic mail\, or other media. This correspondence is filed separately from program case files\, and project files.",,Public,
26346,Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare. Office of Eligibility Policy,"Medical eligibility files, West Jordan office",1996-,Alphabetical by client last name.,"These records contain unique information in rough notes or drafts assembled or created and used to prepare or analyze other documents. The information adds proper understanding to the formulation and execution of policies\, decisions\, actions\, or responsibilities.",Retain for 5 year(s) after case is closed,,
26480,Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare. Office of Eligibility Policy,"Medical eligibility case files, Cedar City",1996-,alphabetical by client last name,"These records contain unique information in rough notes or drafts assembled or created and used to prepare or analyze other documents. The information adds proper understanding to the formulation and execution of policies\, decisions\, actions\, or responsibilities.",Retain for 5 year(s) after case is closed,,
3839,Department of Human Services.$bDivision of Substance Abuse and Mental Health,Mental health bibliography,1947-2004.,Alphanumerical,,,,
3611,Department of Health and Human Services. Division of Substance Use and Mental Health,On site evaluation and site visit reports,i 1983-,Alphanumerical,"These reports document on site visits to evaluate compliance with the regulations and quality assurance of private providers who have contracted with the Division of Substance Abuse. These reports include client record reviews\, service validations\, general findings and conclusions\, compliance statements\, recommendations\, and Management Information System (MIS) validations.",Retain for 5 year(s),Private,
83429,Department of Health and Human Services. Division of Substance Use and Mental Health,Workshop and training presenter files,1988-,Alphabetical by trainer surname,"These records document training offered by presenters. The Division of Substance Abuse sponsors training on agency programs and changes in the laws affecting the division's programs. Information includes name\, social security number\, schedules\, dates\, and correspondence.",Retain until superseded,Private,
9775,Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare. Office of Medicaid Operations.,Batch control tickets,1971-,"Chronological, thereunder numerical by batch number","These are medicaid claim batch control tickets. They are used by the bureau to determine which type of medicaid claim document is being processed to facilitate the payment to the medicaid provider. The information includes batch date and number\, document number\, document type\, clerk identification number\, batch code\, and date entered in computer.",Retain for 9 year(s),Private,
7888,Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare. Office of Medicaid Operations.,Health insurance claim form,1985-,None,"This is a claim submitted by medical providers for services rendered under medicare and medicaid programs. The form includes patient's name\, address\, telephone number\, date of birth\, and sex\, name and address of the insured party\, the insured's identification number and group number\, the relationship between the patient and the insured\, the name\, address\, policy number\, and policy holder of other health insurance coverage\, if any; whether the patient's condition was related to his/her employment or an accident; the signatures and dates of signature of the patient and the person who is to authorize payment; the date of the illness or injury\, the date the patient first consulted the physician\, the date the patient can return to work\, and if the patient is disabled\, the,dates of partial or total disability; whether the patient has previously had these symptoms\, the name of the referring physician\, the provider license number\, the dates the patient admitted to and discharged from a hospital\, the name and address of the medical facility where the services were rendered\, whether laboratory work was performed and the amount of charges\, the diagnosis\, the dates of medical service\, the place of service\, the procedure code\, a description of the services and supplies furnished for each date\, the amount of the charges\, the name\, address\, and identification number of the physician or supplier\, the provider type\, the social security number\, employer identification number\, and signature of the physician or,supplier\, the patient's account number\, the total charge\, the amount paid by the patient\, the balance due\, and the date the form was completed.",Retain for 1 year(s),Private,
7890,Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare. Office of Medicaid Operations.,Long-term care turnaround document,1985-,None,"These are to reimburse long term care providers for services rendered under the medicaid and medicare programs. This document includes document number\, a list of clients and the charges for service to those clients giving the client identification number\, client name\, the location\, the daily charge\, beginning and ending dates of service\, the current monthly charge\, the client's income resources from family and from other sources\, the current net charge\, the document number\, the total days billed\, the number of hospital leave days\, their leave days\, the discharge date\, the discharge diagnosis\, the name\, address\, and identification number of the health care provider\, the signature of the provider\, and the billing date.",Retain until administrative need ends,Private,
7889,Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare. Office of Medicaid Operations.,Dentist invoice,1978-,None,"These are invoices submitted by dentists for reimbursement of services provided under the medicare and medicaid program. They include name\, address\, date of birth and sex of the patient; whether the client has health insurance other than medicaid\, and\, if so\, the policy number\, and the name and address of the insurance company; the name and license number of the provider; if the treatment was due to accident\, Early and Periodic Screening\, Diagnosis and Treatment Services\, or child abuse; the prior authorization number; a description of the services provided indicating which teeth were worked on\, a description of the service provided\, the date the service was performed\, the procedure code\, the charge per service\, the name\, address\, and medicaid provider number of,the health care provider\, the total charges\, the signature of the health care financing reviewer\, the date the form was reviewed\, and the reviewer identification number; and the signature and date of signature of the medicaid provider.",Retain until administrative need ends,Private,
7897,Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare. Office of Medicaid Operations.,Expired preadmissions,1977-,None,"This is a list of expired preadmission approvals. This is part of COM number 68015E\, MMIS Claims Exceptions Reports. It includes report and run dates\, the name of the recipient\, the transaction control number\, the recipient's identification number\, the provider's identification number\, the beginning and ending dates\, the date the claim denied\, if done so\, and the new document number.",Retain for 9 year(s),Private,
7899,Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare. Office of Medicaid Operations.,Services to be clerically denied,1977-,None,"This is a list of claims which must be manually denied. This is part of COM number 68015E\, MMIS Claims Exception Reports. It includes report and run dates\, the transaction control number\, the recipient's and provider's identification number\, the category of service\, the dates of first and last service\, the net claim charge\, the payment amount\, and the denied error codes.",Retain for 9 year(s),Private,
7901,Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare. Office of Medicaid Operations.,Denied prior authorization services,1977-,None,"This is a list of rejected prior authorization for service. This is part of COM number 68015E\, MMIS Claims Exception Reports. It includes run and report date\, the prior authorization number\, the transaction code number\, the recipient and provider identification numbers\, and the authorized services\, giving the category\, beginning and ending dates\, the procedure/supply/ diagnosis/drug code\, the units used and the dollar amount used.",Retain for 9 year(s),Private,
7896,Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare. Office of Medicaid Operations.,Aged prior authorization,1977-,None,"This is a list of expired prior authorizations. This is part of COM number 68015E\, MMIS Claims Exceptions Reports. It includes the run and report dates\, the prior authorization number\, the transaction control number\, the recipient's name and identification number\, the provider's identification number\, and the authorization procedure giving the beginning and ending dates\, the supply/diagnosis/drug code\, the number of units authorized and used\, and the dollar amount authorized and used. The fiche includes an index.",Retain for 9 year(s),Private,
7906,Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare. Office of Medicaid Operations.,Practitioner claim exception,1977-,None,"This is a list of claims from medical practitioners that exceed the norm for that group. This is part of COM number 68015E\, MMIS Exception Reports. It includes run and report dates; the location code; the category of service; the clerk's identification number; the name of the employee entering the data on the terminal; the provider type code; the transaction control number; the recipient's name\, age\, sex\, identification number\, and date of birth; the provider's identification number; the type of insurance code number; the recipient aid category; the recipient fund type; whether the recipient has other resources; if the recipient is employed; if the treatment is for an emergency\, an accident\, and if auto related; the referring provider,identification number; the prior approval number; the date of the accident\, if any; whether EPSDT\, child abuse\, or family planning involved; the diagnosis codes; if a lock in or case management involved; the provider identification number; if any errors\, the error code\, the reason for the error\, and the status of the error; the dates of the first and last service; the units\, place and type of service codes; the procedure code; the diagnosis code; the EPSDT indicator codes; the submitted charges; the allowed charges source; and the amount of allowed charge; billing date; total charges; less third party payments; and the net charges.",Retain for 9 year(s),Private,
7913,Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare. Office of Medicaid Operations.,In-patient hospital claim exception,1977-,None,"This is a list of hospital claims for in-patient services that exceed the norm established for this group. This is part of COM number 68015E\, MMIS Claim Exception Reports. It includes run and report dates; the category of service; the location code; the clerk's identification number; the name of the employee entering the data; the medical records number; the provider type; the transaction control number; the recipient's name\, age\, sex\, identification number\, and date of birth; the provider's identification number; the type of insurance; if the recipient is in lock in or case management; the recipient's aid category; the fund type and insurance codes; whether the treatment is for EPSDT\, family planning\, auto related\, or other accident; if,employed; the prior approval number and indicator; the referring provider's license number; the attending physician's and the admitting physician's license numbers; the admission date\, hour\, and type; the beginning and ending dates of service; the admitting diagnosis; the surgeon(s) license number; the surgery date(s); the surgical procedure code(s); the total days in hospital; the number of covered and non-covered days; the discharge date or the date of death; the status code (still a patient or discharged); if child abuse is involved; the billing date; the bill type; the committed exceptions; and if there is an error\, the error code number\, description of the error\, and the status code; and a statement of services that gives a description,of the services\, the number of days in hospital\, the daily rate\, the total charges\, the non-covered amount\, and the source and amount of allowed charges.",Retain for 9 year(s),Private,
7918,Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare. Office of Medicaid Operations.,Exception summary by claim type,1977-,None,"This is a summary of claims identified as unusual by the MMIS. This is part of COM 68015E\, MMIS Claims Exception Reports. It includes run and report dates\, the claim type\, the exception code\, a description of the exception\, the number of occurrences\, the number of records\, and the disposition (suspended\, denied\, paid).",Retain for 9 year(s),,
7920,Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare. Office of Medicaid Operations.,Medicare crossover rejections for state review and follow up,1977-,None,"This is a list of claims rejected because the recipient is also receiving medicare benefits. These are identified so that they can be further investigated by the department. This is part of COM 68015E\, MMIS Claims Exceptions Reports. It includes run date\, location code\, transaction control number\, the recipient's name\, sex\, age\, identification number\, and date of birth\, the provider number\, the provider category of service\, the procedure code\, diagnosis code\, amount paid by medicare\, total claims charge\, third party amount\, non-covered amount\, net charges\, co-insurance amount\, deductible amount\, and the amount to be paid by medicaid\, the dates of service\, the total days of service\, the date medicare received\, the dates medicare and medicaid paid\, and if,an error\, the error code\, a description of the error\, and the status\, plus the related history giving the exception code\, the transaction code number(s)\, the recipient and provider identification number(s)\, the category of service\, the dates of service\, the dates medicare paid\, the total charges\, and the claim type(s).",Retain for 9 year(s),Private,
7937,Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare. Office of Medicaid Operations.,Rejected batches,1977-,None,"This is a part of COM number 68015C\, Batch Balance Reports. It includes run date\, the report date\, the batch date\, the batch type\, the individual who input the data into the system\, the batch sheet number\, and the number of input images.",Retain for 9 year(s),,
7944,Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare. Office of Medicaid Operations.,Claims in process,1977-,None,"This is a computer output microfiche number 68015B listing of claims for payments from health care providers that have been submitted but not yet paid. It includes the report date\, the provider identification number\, the provider's name\, the amount of the warrant\, the warrant number\, the low organizational and account numbers\, the activity code\, and the amount charged.",Retain for 9 year(s),Private,
7762,Department of Environmental Quality. Division of Waste Management and Radiation Control,Financial assurance documents,1982-,Alphabetical by owners or operators.,"Financial assurance documents are submitted to and created by the agency to ensure a facility has the financial means to properly perform closure and post closure activities on hazardous waste\, solid waste\, and used oil facilities should the facility cease operations. Records include letters of credit\, bank statements\, trust agreements\, insurance policies\, and certificates of liability insurance. Records also include copies of trust fund agreements and record of deposits to the trust funds\, copies of letters of credit\, corporate financial statements\, corporate annual reports\, corporate financial status updates\, and copies of insurance certificates. Records also include the name and address of the hazardous site waste owner and the location of the site\, the amount of funds put into escrow and deposits to those fund\, the names and addresses of the financial institutions holding the letters of credit or trust fund accounts\, the names and addresses of insurance companies holding policies,and the terms and amounts of those policies\, and the hazardous waste site owner/operator's latest financial status.",Retain for 5 year(s) after final action,Public,
7686,Department of Environmental Quality. Division of Waste Management and Radiation Control,Nuclear regulatory license file,2015.,"Alphabetical by licensee name, thereunder numerical by license number.","This is a record of organizations licensed by the U.S. Nuclear Regulatory Commission (NRC) to receive\, possess\, use\, and/or transfer nuclear material in Utah. The NRC transferred these records to the State of Utah in 1984\, when the State assumed regulatory jurisdiction from the NRC. Information includes inspection reports\, application for license\, radioactive material license\, occupational external radiation exposure reports\, occupational external radiation exposure history\, correspondence\, and notices of violations. The records also contain names\, social security numbers\, dates of birth\, ages of employees working with the radioactive material\, previous place(s) of employment where radiation exposure was experienced\, amount of radiation exposure\, quarterly record of current exposure\, name and address of license holder\, names of users and radiation protection officer\, type of radioactive material to be used and maximum quantity that the licensee will have at one time\, function of the,radioactive material\, training and experience of the users of the material\, type of radiation detection instruments being used and dates\, types\, and results of inspections.",Permanent. Retain for 23 year(s),Public,
7683,Department of Environmental Quality. Division of Waste Management and Radiation Control,Radioactive materials license files,1984-,"Alphabetical by licensee name, thereunder numerical by license number.","In accordance with regulatory requirements of the United States Nuclear Regulatory Commission\, and as described in Utah Code 19-3-104\, the Division of Waste Management and Radiation Control licenses any organization which receives\, possesses\, uses\, or transfers radioactive materials in the state of Utah. Records in this series include license applications\, license amendments\, license terminations\, enforcement actions taken\, and related records.",Permanent. Retain for 23 year(s) after expiration of permit or license,Public,
16850,Department of Environmental Quality. Division of Waste Management and Radiation Control,Reciprocal licenses files,2015-,None,"These records are used to monitor companies that have licenses to use radioactive material in states with which Utah has signed agreements. These companies may request\, and be granted\, the right to work with radioactive material in Utah for a maximum of 180 days per year based on the license that they hold in the agreement state. These records consist mainly of correspondence which includes requests for information\, requests to work in the state\, notifications that the out-of-state license holder intends to work in Utah\, and copies of the out-of-state license.",Permanent. Retain for 12 year(s),Public,
16848,Department of Environmental Quality. Division of Waste Management and Radiation Control,Envirocare/Energy Solutions low level radioactive waste and environmental monitoring files,2015-,Alphabetical by subject,"These records document interstate agreements\, or compacts\, for handling low level nuclear wastes. These agreements are created to minimize the amount of handling and transportation required to dispose of these wastes and to establish regional facilities top store the wastes. This activity is authorized under UCA 26-14c. _ The files include copies of the agreements \, copies of Utah's and other state's legislation regarding radioactive waste disposal\, copies of appropriate rules an regulations from other states and from the federal government\, and memoranda and correspondence. These records document the receipt\, use\, and management of low-level radioactive waste at Envirocare of Utah\, commercial facility in Tooele County\, Utah. These records are created based on facility requirements authorized under UCA 19-3\, and Radiation Control Rules R313. The files include copies of Radioactive Material License (RML); regulatory correspondence; agreements; RML applications; renewals; waste disposal,records; enforcement actions; compliance records; memoranda; As-built construction drawings; Ground Water Discharge Permit and modifications; Engineering design drawings; and environmental monitoring reports.",Permanent. Retain for 24 year(s),Public,1.00 cubic foot
26161,Department of Environmental Quality. Division of Waste Management and Radiation Control,Attorney General documents,1990-2013.,Chronological by year,"Records in this series are retained to document activities of the Attorney General's office that pertain to the Division of Solid and Hazardous Waste Management. These records are not duplicate copies of records that are held by the Attorney General's office. The records are used in the representation of the State of Utah in litigation and administrative adjudication. Records in this series include correspondence\, pleadings\, attorney notes\, articles\, affidavits\, depositions and research.",Retain for 75 year(s),Protected,
28240,Department of Environmental Quality. Division of Waste Management and Radiation Control,Environmental incident response records,2002-,Chronological.,"These records support the agency's function to regulate the disposal of all wastes\, as defined in Utah Code 19-6-102 (2020). These records document agency response to singular events affecting the environment\, but do not involve facilities requiring continued regulation and/or oversight. Information includes emergency permits\, spill reports\, complaints\, and all related inspection reports\, enforcement documents\, correspondence\, and documents concerning any legal action taken as a result.",Permanent. Retain for 30 year(s),Public,
28243,Department of Environmental Quality. Division of Waste Management and Radiation Control,Biennial report forms,2002-,"Chronological, thereunder alphabetical.","Hazardous waste treatment\, storage\, and disposal facilities as well as hazardous waste generators. use forms to report hazardous waste activities during every odd numbered year. Once forms are submitted\, the data included on the forms is entered into RCRA Info\, an EPA database. The EPA uses the information to generate the National Biennial RCRA Hazardous Waste Report which is available on the EPA website. Information includes facility name\, facility details\, facility type\, and volume of waste handled.",Retain for 5 year(s),Public,
5251,Department of Environmental Quality,Water quality sample certificates,1974-,Alphanumerical,,Retain permanently,,
26752,Department of Environmental Quality,Low Level Waste Forum files,2001-2015.,Chronological by forum date,"These files contain copies of documents retained strictly for reference and informational purposes which are not part of the official files. Include copies of reports\, studies\, special compilations of data\, drawings\, periodicals\, books\, clippings\, brochures\, catalogs\, and vendor price lists.",Retain for 25 year(s),Public,
1709,Department of Environmental Quality. Division of Air Quality,Air pollution monitoring charts,1977-,Alphanumerical,"These are roll charts done in a graph form showing the levels of pollution in the air. They include the name of the station\, the data as recorded\, the date and the time of the chart and the type of pollution being monitored.",Retain for 5 year(s),Public,
1717,Department of Environmental Quality. Division of Air Quality,Performance audits,i 1980-,None,"These are audits performed by the Environmental Protection Agency (EPA) alone or in conjunction with the bureau to assure the quality of the air monitoring program. The records include systems audits\, performance audits\, calibration audits\, and laboratory audits. The audits contain a letter of transmittal\, date of the report\, the name and title of the inspector\, a summary of the findings\, the methods and audit procedures\, equipment used\, the type of tests made\, and the results of the audit.",Retain for 7 year(s),,
21188,Department of Environmental Quality. Division of Waste Management and Radiation Control,Used oil program files,1993-,"Alphabetical by facility name, thereunder alphanumerical by used oil block grant number.","These records maintain a continuous history of used oil facilities\, collection center activities\, and compliance with used oil regulations. The files contain information about all activities associated with the used oil program in Utah. Information includes used oil facility permits; used oil collection center regulations; used oil marketer registrations; facility annual reports; used oil block grants (UOBG) that were approved and disapproved; facility audit reports; correspondence; permit and inspection checklists; requests for Environmental Protection Agency (EPA) numbers; local health department reports\, containing inspection reports and complaint follow ups by local health department staff; inspection and activity reports; site plans; technical reports; chains of custody; laboratory test results; facility closure plans; reclamation surety mechanisms; used oil collection center logsheets and corresponding reimbursements; photos; and any enforcement actions taken by the Division of,Solid and Hazardous Waste and the resolution of those actions.",Permanent. Retain for 6 year(s) after disposition of asset,Public,
1784,Bureau of Air Quality.,Reorganization records,i 1982-1984.,Alphanumerical,"These records include graphic illustrations which provide a detailed description of the organization and administrative structure of the functional units of the bureau. Also included are studies conducted which design an efficient organizational framework suited to carry out the agency's programs\, and reports from various departmental and state reorganization committees.",Permanent. Retain until final action,,
1705,Department of Environmental Quality. Division of Air Quality,Air pollution monitoring case files,i 1980-,Alphabetical by facility name,"These are records that document the monitoring of air pollution emitting facilities in areas where the air quality must meet national standards. This monitoring ensures that the air quality does not fall below these standards. _ Included in this record are correspondence\, an air pollution monitoring plan\, draft proposals of the monitoring plan\, letter of approval from the bureau\, quarterly ambient pollution data reports\, and notification of required changes to the plan.",Permanent. Retain for 10 year(s) after case is closed,,
29606,Department of Environmental Quality. Division of Waste Management and Radiation Control,X-ray assembler records,1980-,Alphabetical by registrant.,"X-ray assemblers are entities registered by the Division to assemble and install x-ray equipment in the state of Utah\, in accordance with Utah Administrative Code R313-16-233 and R313-16-270 (2017). These registrations do not expire but can be terminated if requested by the registered entity. Approved assemblers are companies that manufacture\, distribute\, sell\, and/or service x-ray equipment as part of their business. Records include registration and attestation forms\, information on the radiation machine services to be provided; information on the applicant's training and experience; training certificates and/or documents; and information on the type of measurement instrument(s) to be used\, including frequency and source of calibration.",Retain for 85 year(s),Public,
12819,Department of Environmental Quality,Recruitment records,1991-,Numerical by certification number,"Correspondence\, letters\, telegrams offering appointments to potential employees\, job listings\, job/class specifications\, job analysis questionnaires\, applications for employment\, DHRM-7\, transcripts\, and resumes used to recruit employees for new and vacant positions in the Department\, contains offers that are declined (applicants not hired). Those offers accepted maintained in the employee personnel file.",Retain for 4 year(s),Private,
7586,Department of Environmental Quality. Division of Air Quality,Air pollution index reports,1982-,None,"This is a daily record of air pollution readings taken twice each day. Includes the date and time of the report\, the air pollution index figures for the following localities and the following types of pollution: Salt Lake City--carbon monoxide\, sulphur dioxide\, ozone\, and particulates; Bountiful--carbon monoxide\, sulphur dioxide\, and ozone; Ogden--carbon monoxide and ozone; Provo--carbon monoxide; Magna--sulphur dioxide. The form also includes the clearing index\, clearing index forecast\, name of the individual at the National Weather Service with whom the clearing index and forecast were coordinated\, time and date of the coordination\, name of the bureau employee making the report\, and the forecast for pollution levels.",Permanent. Retain for 1 year(s),,
7580,Department of Environmental Quality. Division of Air Quality,Travel reimbursement requests,1979-,None,"These are requests for reimbursement of expenses for employees who travel on government business. The information on these forms includes date of request\, Department of Administrative Services\, Division of Finance number\, Health Department number\, the employee's name\, home address\, division\, department\, and bureau\, the agency's low organizational and activity numbers\, the amount of requested reimbursement\, if transportation expenses claimed\, the date(s) of travel\, the type of transportation used (private car\, commercial plane\, etc) where the travel was from and to\, the actual miles traveled\, the mileage rate\, and the amount of reimbursement claimed per trip and the total amount of reimbursement claimed and the total actual miles; if subsistence,and incidental expenses are claimed\, the date(s) of the travel\, the destination\, the departure and return times\, the days and hours of lapsed time\, the amount of other expenses claimed\, the total expenses for meals\, per diem\, and other expenses\, the signature and title of the traveler\, and the signature of the approving officer.",Retain for 1 year(s),Public,
7603,Department of Environmental Quality. Division of Air Quality,State implementation plan source emissions inventories,1974-,"Alphabetical by company, thereunder chronological by year","These are annual reports containing estimates of the amount of air contaminants released into the air by process industries. The emissions inventories are required by UAC R307-155-3(1998). These inventories are from sources specifically named in existing State Implementation Plans (SIP) and the Administrative Rules resulting from these plans. The reports include stack or vent information\, control equipment information\, process information\, fuel information\, fugitive emissions information\, reports on sand and gravel operations\, cement plants\, asphalt plants\, unpaved road usage\, fugitive dust\, off-highway mobile sources\, quarry and mining activities\, vapor de-greasers\, paint usage\, gas processing/production\, oil/natural gas production\, fugitive hydrocarbon emissions/refining\, and storage tanks. All forms contain the name of the company\, its mailing and plant addresses\, and the name and title of the contact person\,,as well as a breakdown of the amounts and types of pollution that is estimated to be released into the atmosphere. The emissions inventories are required to be kept as backup documents as long as the SIP is in effect.",Permanent. Retain for 23 year(s),Public,8.00 cubic feet
1713,Department of Environmental Quality. Division of Air Quality,Air pollution monitoring equipment records,i 1980-,Alphanumerical,"These files contain documents pertaining to equipment purchased and used by the Bureau of Air Quality. Information includes operator's manuals\, copies of specifications\, written draft and final procedures for the use of the equipment\, and blueprints.",Retain for 5 year(s) or for 0,Public,
1721,Department of Environmental Quality. Division of Air Quality,Calibrator quality assurance test data,i 1980-,Alphanumerical,"These are tests used to check side-by-side calibrators used to monitor air pollution. They include type of pollution monitoring being tested (sulfur dioxide\, nitric oxide\, carbon monoxide\, etc)\, the initials of the tester\, the date of the test\, the number of the monitor\, the type of monitor\, the conclusion generated by the monitor\, the indicated conclusion\, the percentage of instrument deviation\, and the percentage of deviation of the other instruments from instrument number 1.",Retain for 7 year(s),,
1706,Department of Environmental Quality. Division of Air Quality,Air pollution data sheets,1983-,Alphanumerical,"Daily record of air pollution levels in the state. They are used when the telemetry equipment that usually records this information breaks down. Dates of report\, the name of the station\, the initials of the individaul preparing the report\, and the daily record of pollution.",Retain for 4 year(s),Public,
1780,Department of Environmental Quality. Division of Air Quality,Air quality administrative rules and public comment records,i 1968-,"Chronological by year, thereunder numerical by filing number assigned by Division of Administrative Rules","This series documents the process the Division of Air Quality (DAQ) conducts in adopting a new administrative rule or changing an existing rule. The records for each new or amended administrative rule are compiled in accordance with UCA 63-46a-2(1)(1999). Information in the records include the title of the rule\, the text of the rule\, the rule analysis form published in the Utah State Bulletin\, public comments received\, the agency's analysis of the comments\,and the agency's report of its decision making process. Because 40 CFR 51.102(d)(1999) requires that a public hearing be held and notice of the hearing be published in a newspaper thirty days prior to the hearing\, records of rules established in accordance with the Clean Air Act also include the affidavit of the newspaper notice\, the hearing roster\, and DAQ's statement for the hearing. Summaries of any verbal comments made at the hearing are also placed in the files.,Information in the files may also include audio tapes of hearings.",Permanent. Retain for 10 year(s),Public,19.00 cubic feet
7609,Department of Environmental Quality. Division of Air Quality,Data flags,1982-,None,"These cards are used to question data received from the monitoring stations\, and to discover and correct possible problems. They Include the name of the station\, the date the card prepared\, the instrument number\, the reason for questioning the data\, the date and time the problem\, if any\, began and ended\, if missing data is recoverable and how it can be recovered.",Retain for 3 year(s),,
7611,Department of Environmental Quality. Division of Air Quality,Bids and proposals file,1978-,None,"This is agency invitation and vendors' response to supply equipment to the agency. The file includes the specifications of the equipment to be purchased\, manufacturer's brochures\, and the purchase price of the equipment.",Retain until expiration of contractual agreement,,
7620,Department of Environmental Quality. Division of Air Quality,Daily report of air quality,1977-,None,"This is a synopsis report for three specific sensors showing sulphur dioxide\, carbon monoxide\, and ozone levels for each station each day. It includes the report period\, the name of the station\, and the daily average of the three pollution levels.",Retain until administrative need ends,,
7621,Department of Environmental Quality. Division of Air Quality,Weekly air quality reports,1977-,None,"This is a report by station of the sensor findings of all pollutant levels found in the air. It includes the name of the station\, the dates covered by the reports\, the types of pollution being monitored\, and the weekly pollution levels.",Retain for 7 year(s),,
22291,Department of Environmental Quality. Division of Air Quality,ATLAS Training course provider records,1988-,Alphabetical by company name,"These records document training courses that are used for certifying asbestos workers. The courses are conducted by individual companies and are subject to the approval of the Division of Air Quality. The records are used to ensure courses meet standards of operation and Environmental Protection Agency (EPA) and state requirements. Information includes company information\, course outline by employee discipline (i.e. worker\, supervisor\, project designer\, management planner\, and inspector)\, and required initial and refresher courses.",Retain for 11 year(s) after final action,Public,
21990,Department of Environmental Quality. Division of Air Quality,Source files,1980-,"Alphabetical by company name, thereunder chronological by year.","These files are compiled by the Division of Air Quality to track emission rates and compliance with air quality standards by companies that are sources of air pollutants in the state of Utah. The files contain reports and other information requested by the Air Quality Board as required by UCA 19-2-104(1)(c)(ii) and 19-2-120 (1999)\, approval orders that are required by UAC R307-401 through R307-414(1999)\, correspondence\, and all other documents pertaining to the companies involved.",Permanent. Retain for 35 year(s),Public,
23681,Department of Environmental Quality. Division of Air Quality,Paid approval orders,1995-,"Chronological by year, thereunder alphabetical by vendor","These records document billings of vendors. The records consist of copies of approval order letters\, a copy of time sheet data base records used to establish the billed charges\, a copy of the invoice sent to the vendor for payment\, and a copy of the payment.",Retain for 5 year(s),Public,
26742,Department of Environmental Quality. Division of Air Quality,Air quality complaint files,1999-,Chronological,"These records contain complaints received by the Division of Air Quality from private and public sources about air quality compliance. They contain the names\, addresses\, and phone numbers of parties involved in the complaints\, as well as correspondence\, and air quality studies.,These records contain unique information in rough notes or drafts assembled or created and used to prepare or analyze other documents. The information adds proper understanding to the formulation and execution of policies\, decisions\, actions\, or responsibilities.",Retain for 12 year(s),Private,
25911,Department of Environmental Quality. Division of Air Quality,Quality assurance reports,2000-,Numerical by case file,"This series contains data and quality assurance reports for companies in the state of Utah and are created in accordance with the Federal Clean Air Act (42 USC 7401-7671). Federal rules and regulations require large producers of air pollution to measure meteorological and air quality values near potential sites of construction or modification. These reports are then used to estimate the impact on the environment and are key in making decisions concerning the approval of construction permits. Specific types of documents include correspondence\, monitoring plans\, quarterly reports\, and final reports.",Permanent. Retain for 11 year(s),Public,4.00 cubic feet
7669,Department of Environmental Quality. Division of Drinking Water,Budget estimates and justification files,1981-,None,"These are copies of budget estimates and justification prepared by the bureau. They include annual budget requests and workload increase requests containing the following information: A) Workload increase requests: gives the title of the program\, the year of the request\, an analysis of the alternative(s) to the request\, the specific request\, the additional funds needed to meet the workload increase and the means of securing the funds\, a breakdown of the increased staffing needed including the title and grades of the positions\, the additional salary and benefits costs\, and a breakdown of the increases in other expenses such as travel and space; B) Annual budget request: gives the budget year; the program title and authority; the program's objectives;,the means to be used to achieve those objectives; indicators of demand for those objectives and the performance measures for the two previous\, the current\, and the next year\, including a breakdown of the work demand under type\, workload productivity\, and impact of the work; performance analysis; possible future events which may have an impact on the program; budget amounts for the four year period (the two previous years\, the current year\, and the next year)\, giving the number of full time employees\, the amount and percentage of state fund dollars\, the amount and percentage of federal fund dollars\, the amount and percentage of dedicated credits\, the amount and percentage of other funds\, and the totals; and the names of the division and,the department.",Retain for 2 year(s),Public,
7672,Department of Environmental Quality. Division of Drinking Water,Supervisor's personnel files,1984-,None,"These are employee files maintained by managers for the purpose of evaluating the work of their employees. They include correspondence\, memoranda\, forms\, and other records relating to positions\, authorizations\, pending actions\, copies of position descriptions\, requests for personnel action\, and records on individual employees duplicated in or not appropriate for the Agency Personnel File.",Retain for 1 year(s),Private,
7668,Department of Environmental Quality. Division of Drinking Water,Board administrative files,i 1979-,Chronological,"These records contain the Drinking Water Board packets that go to the Board members for the upcoming Board meetings. They include meeting minutes\, agenda\, and supporting documents submitted to the Board for each Board Meeting. The agenda and minutes include the meeting date\, members present\, items discussed and decisions made on agenda items.",Permanent. Retain for 4 year(s),Public,12.00 cubic feet
28239,Department of Environmental Quality. Division of Waste Management and Radiation Control,Facility documents - non-historical records,2002-,Chronological.,"These records document entities participation in various waste tire and used oil programs. Documents included in this series pertain to facilities whose activities do not have any historical value because they do not impact the environment. Files and forms are used to track and regulate facilities registered to participate in various agency programs. The file is closed when the entity no longer chooses to participate in the program. Records may also include initial registration documents\, quarterly and annual volume reports\, and inspection reports.",Retain for 5 year(s),Public,
6669,Department of Environmental Quality,Pre-design plan files,i 1978-,Alphabetical by project name,"This is information submitted by individuals or companies who intend to begin construction projects. The information is reviewed by the division and the agency submitting it is informed what environmental regulations they will have to comply with and what permits they will have to secure. The files include plans\, plan review sheets\, notice of intent to construct\, description of the proposed facility\, letters of transmittal\, environmental impact statements\, notice of plan approval\, correspondence\, name and address of the company\, a description of the project\, a description of the facility or construction proposed\, the projected environmental impact\, names of the reviewers\, and their written responses.",Retain for 1 year(s),Public,
16826,Department of Environmental Quality. Division of Radiation Control,Radiation Technical Advisory Committee meetings recordings,1975-2015.,Chronological,"These are tape recordings of the Radiation Technical Advisory meetings proceedings used to prepare transcripts. The files include the date of the meeting\, the members present\, and the items discussed at the meeting.",Retain until approval of minutes,,
16829,Department of Environmental Quality. Division of Radiation Control,Staff meeting files,i 1985-2015.,Chronological,"These records of staff meetings are used by management track project and work commitments and deadlines. _ These files include memoranda relating to items discussed in meetings\, agendas\, rosters of staff members present\, and evaluations of agenda items.",Retain for 1 year(s),,
16832,Department of Environmental Quality. Division of Radiation Control,Budget estimates and justification files,i 1979-2015.,Chronological,"These records are copies of budget estimates and justifications prepared by the bureau. _ These files include annual budget requests\, performance measures\, and workload increase requests which contain the following information: A) Workload Increase Requests which provides program title\, year of request\, analysis of alternative(s) to the request\, specific request\, additional funds needed to meet the workload increase and the means of securing the funds\, breakdown of the increased staffing needed including the title and grades of the positions\, additional salary and benefits costs\, and a breakdown of the increases of other expenses such as travel and space; B) Annual Budget Request which provides budget year; program title and authority; program's objectives; means of achieving objectives; demand indicators for objectives and performance measures for the 2 years previous\, the current and next year to include a breakdown of the work demand under type\, workload productivity\, and work,impact; performance analysis; possible future events which may have an impact on the program; budget amounts for the four year period (2 years previous\, current year\, and next year)\, number of full time employees; amount and percentage of: state fund dollars\, federal fund dollars\, credits\, other funds\, and totals; and the names of the division and the department; C) Performance Measures which provides quantitative goals projected for the fiscal year in a number of work areas (x-ray surveys\, radiation surveys\, etc.) and a quarterly and annual breakdown of the actual activities completed.",Permanent. Retain for 2 year(s),,
16842,Department of Environmental Quality. Division of Radiation Control,Utah/Nuclear Regulatory Commission agreement,1981-2015.,None,"This a record of agreement between the State of Utah and the Nuclear Regulatory Commission by which the state assumes a portion of the commission's regulatory authority. This agreement is authorized under section 274 of the Atomic Energy Act of 1954. _ This record include correspondence between the bureau and other states and the NRC\, copies of the agreement between Utah and the NRC\, guideline material and criteria for agreement states from the NRC\, implementation plans; copies of implementation plans from other states\, copies of statistical reports from other states\, and copies of federal and state legislation on radiation control.",Permanent. Retain until administrative need ends,,
1725,Department of Environmental Quality. Division of Air Quality,Air visibility regulation case files,i 1980-2005.,Alphanumerical,"These are records of the development of regulations on air visibility. A typical file includes: draft proposals of regulations from both state and federal government\, transcripts of public hearings\, comments on proposed regulations\, and clarifications from the Environmental Protection Agency on their regulations.",Permanent. Retain until final action,Public,
26039,Department of Environmental Quality. Division of Air Quality,Enforcement actions,1988-,Chronological by year,"These records document enforcement actions taken by the Division of Air Quality. The records in this series include Notice of Violations\, Orders to Comply\, Consent Orders & Decrees\, Source Compliance Action Notices\, Source Responses to Enforcement Actions\, and Compliance Plans for Corrective Actions to Violations.",Permanent. Retain for 10 year(s),Public,
27771,Department of Environmental Quality. Division of Air Quality,ATLAS Lead-based paint individual/firm certifications,2000-,Alphabetical by name.,"These records document certification for individuals to handle lead-based paint. The records are used to track individuals who have received training and certification in order to be qualified to work with lead-based paint. Information includes certification documentation\, citizenship verification\, personal information about the individual\, job description\, and other related records.",Retain for 15 year(s) after expiration of permit or license,Private,
7797,Department of Environmental Quality. Division of Water Quality,Non-point source pollution technical assistance files,i 1978-,Alphabetical by correspondence type,"These records are correspondence between the bureau and local\, state and federal governments regarding pollution of water from sources that are not traceable to a specific point\, but which may result from runoff. These records document the strategy and planning necessary to control agricultural pollution.,Included in these records are copies of the Agricultural Non-point Source Control Strategy report by the EPA; the report to Congress of Non-point Source Pollution in the U.S. by the EPA\, the Non-point Source Task Force Strategy Report\, and a draft of the EPA report on implementation planning for control of agricultural pollution.",Retain until administrative need ends,Public,
19677,Department of Environmental Quality. Division of Radiation Control,Morton International Automotive Safety Products facility decommissioning and decontamination records,1994-1996.,Numerical by subject number,"These files provide documentation regarding clean up and disposal methods of radioactive material. This series contains site characterization reports\, field inspection reports\, analytical survey data for radiological parameters\, site closure report\, and billing documents relevant to the safe and effective remediation of radioactive material contamination associated with the Morton International Automotive Safety Products facility. The files are used to ensure compliance with US Nuclear Regulatory Commission and state regulations as governed by UCA 19-3-104 - Radiation Control Act.",Permanent. Retain for 1 year(s),Public,
7738,Department of Environmental Quality. Division of Solid and Hazardous Waste,Plans and maps,1976-2009.,None,"These are engineering plans and topographical maps of solid and hazardous waste facilities and landfills. They include the dimensions of the landfill or facility\, the materials and specifications\, borehole information\, and site location.",Retain permanently,,
1727,Department of Environmental Quality. Division of Drinking Water,Grant case files,i 1979-,"Alphabetical by system name, thereunder by loan number.","These are applications\, contracts\, project reports\, studies\, certificates\, agreements\, memoranda\, correspondence\, and other records relating to the receipt\, review\, award\, evaluation\, status\, and monitoring of the grants\, the allocation of funds\, and the project budget. Information in these files include Notification of Intent for proposed state actions\, Environmental Protection Agency Assistance Agreement/Amendment\, State/EPA Agreement Worksheet\, Application for Federal Assistance\, letter form the governor giving approval to the department to submit the grant application\, and related correspondence\, the applicant's name\, address\, employer identification number\, program title and number\, the title and description of the project and the area of,impact\, the amount of the proposed funding\, the amount of money granted\, a record of the money spent\, including how much and on what\, and the dates of all actions.",Retain for 7 year(s) after final action,Public,
16877,Department of Environmental Quality. Division of Water Quality,Lab analysis report file,1987-,None,"This is a report of the data from laboratory analysis for specific samples for the previous two years. This differs from the lab analysis inquiry report in the completeness of the information given. It Includes the storet number\, the sample site description\, the laboratory code and number\, the source of the sample\, the sample date\, the sample time\, the sample type\, the parameter values of the field test data\, and the parameter values of the laboratory analysis.",Retain for 30 day(s),,
16879,Department of Environmental Quality. Division of Water Quality,Storet address report file,1987-,None,"This is a report of the current locations of the storet sites by address rather than by longitude and latitude. It includes the storet number\, the telephone number\, the pollution discharge permit number\, the reviewer code\, the name of the local health department\, and the address of the storet site.",Retain for 30 day(s),,
16875,Department of Environmental Quality. Division of Water Quality,Lab analysis results inquiry report file,1987-,None,"These are reports of the results of laboratory analysis in columnar format. These reports can be generated for a range of dates\, storet numbers\, counties\, hydrologic basins\, and selected parameters. They include the storet number\, the county code\, the dates and times of the samples in the data files within the ranges chosen\, the laboratory numbers\, the sample types\, the parameter values\, and the average of each item in each column.",Retain for 30 day(s),,
7769,Department of Environmental Quality. Division of Water Quality,National pollutant discharge elimination system agricultural permit file,1986-,None,"These are permits issued under the Clean Water Act to agricultural businesses. This permit authorizes them to discharge specific pollutants under controlled conditions. Businesses that exceed the limits specified by the permit\, or pollute waters without a permit are subject to legal action. _,Included are correspondence\, statement of basis\, permit\, public notice\, permit renewal application\, and application for permit. Information includes the name and address of the facility owner\, the discharge permit number\, a description of the facilities covered by the permit\, a description of the pollutant discharge\, the name and use classification of the receiving water\, the basis for the effluent limitations\, a description of the effluent limitations\, the self-monitoring requirements\, the effective and expiration dates of the permit\, the date of public notice\, and the dates of application and renewal application.",Permanent. Retain for 4 year(s) after expiration of permit or license,Public,
7774,Department of Environmental Quality. Division of Water Quality,Construction grants projects files,i 1959-2009.,Alphabetical by project name,"These are the records of grants received from the Environmental Protection Agency (EPA) to fund the construction of wastewater treatment plants. These grants are provided under section 8 of the Federal Water Pollution Control Act (FWPCA)\, (USC 33-1158). The records document the funding and subsequent construction of the facilities.,Included in these records are correspondence\, environmental impact studies\, historical impact studies\, population growth studies\, project budgets\, minutes and transcripts of public hearings\, Notification of Intent to Apply for Federal Aid\, Permit Certification and Plan Review\, EPA Assistance Agreement/Amendment\, Assurance of Compliance for Title VI of the Civil Rights Act of 1964\, and Title 33\, Section 13 of the FWPCA Amendments of 1972\, Compliance Report\, Outlay Report and Request for Reimbursement for Construction Programs\, and Cost or Price Format for Sub-agreements Under U.S. EPA Grants. Information includes the name and address of the grantee; the title and description of the project; the program number; the types of applicant\,,assistance\, and change; the area of project impact; the estimated number of persons benefiting; the amount requested and where the money is to be applied; the name of the project manager; the name of the consultant; the location of the project; the project period; the date of the proposal; and the termination date.",Retain for 20 year(s),Public,
81528,Department of Environmental Quality. Division of Water Quality,Jordanelle reservoir contract file,1982-,Numerical by contract number,"This is a multi-agency project for the Jordanelle and Deer Creek Reservoir projects. The agencies involved are Wasatch County\, Mountainland Association of Governments\, and two water districts. The water districts provide the funds and the bureau administers them. These files include correspondence\, copies of the contract\, and a record of payments made.",Retain for 3 year(s) after expiration of contractual agreement,,
81873,Department of Environmental Quality. Division of Water Quality,Wastewater works operator certification files,1966-,Alphabetical by name,"This is a record of the qualifications\, experience\, and educational levels of operators of wastewater treatment plants. This information is used by the division to certify that these individuals have met the certification requirements. Note that this certification process was voluntary in this state until March\, 1991 when\, according to R19-5-104\, certification became mandatory. The files include applications for operator certificates\, applications for renewals of operator certificates\, actions of certification board\, and test results. Information includes the operator's name\, address\, telephone number\, Social Security Identification number\, employer\, job title\, operator's other trade certificates or licenses\, references\, education record\, and employment history.",Retain for 3 year(s) after expiration of permit or license,Private,
7791,Department of Environmental Quality. Division of Water Quality,Flood files,1984-,Alphabetical by applicant name,"These are the records of grants to counties and cities authorized by the Flood Relief Act of 1984 for construction projects to help protect wastewater treatment plants from flooding. They include Application for State Assistance of Dike Construction\, Contract Agreement\, Request for funds\, a list of applicants for wastewater facilities flood protection\, and correspondence. Information includes the applicant's name and address\, the name and title of the contact person\, the work category\, if the work is necessary to repair damages to an existing dike\, the scope and description of the proposed work\, the estimated cost of the proposed work\, the length of the contract\, the terms of the contract\, the amount of the request\, the amount of funds granted\, and the signatures,of the contracting officials.",Permanent. Retain for 7 year(s),Public,
81894,Department of Environmental Quality. Division of Water Quality,Operations and maintenance manuals,c. 1960-,None.,"The Division of Water Quality requires that operation and maintenance manuals be submitted as a condition of a construction permit (see Utah Administrative Code R317-3-1.9. Operation and Maintenance Manual). The manuals ensure effluent quality standards are met in compliance with the provisions of the Utah Water Quality Act\, Utah Code Title 19\, Chapter 5. The operation and maintenance manuals provide a guide for the personnel responsible for the daily operations of the wastewater treatment plant for understanding safety\, operation\, maintenance\, troubleshooting\, startup\, shut-down\, and sampling requirements. The manuals present procedures to facilitate operation and maintenance of the plant under all conditions\, technical guidance for troubleshooting\, and requirements for compliance with the permits and approvals issued. Records contain a description of the functioning of the wastewater treatment facilities\, an outline of routine maintenance procedures\, and all checklists and,maintenance logs needed for proper operation of the system.",Retain until superseded,Public,
81902,Department of Environmental Quality. Division of Water Quality,Great Salt Lake water quality files,1975-,Chronological,"This is the record of studies of the Great Salt Lake\, primarily relating to pollution of the lake\, but there is some information concerning the lake's rise. The files include information on monitoring stations and sampling sites\, elevation statistics\, climatological records\, biological and hydrological reports\, study proposals\, and study reports.",Permanent. Retain for 5 year(s),Public,
16869,Department of Environmental Quality. Division of Water Quality,Analysis group description files,1974-,None,This is a current listing of the descriptive names of each analysis group. It includes the analysis group number and the water analysis group name.,Retain until superseded,,
16870,Department of Environmental Quality. Division of Water Quality,Water quality standards file,1974-,None,"This compares the laboratory analysis data with the current water quality standards to ensure that the water sampled meets standards of water quality. It includes the parameter number\, the name of the parameter\, and the standards for domestic source class\, for recreation and aesthetics class\, for aquatic wildlife class\, for agriculture class\, and for industry class.",Retain until superseded,,
16876,Department of Environmental Quality. Division of Water Quality,Water quality standards report file,1987-,None,"This report gives a comparison between lab analysis data for specified water samples and the established standards. The report lists those cases where water pollution exceeds the standards. This allows the bureau to follow up to correct the problem. It includes the storet number\, the sample point description\, the laboratory number\, the date and time the sample was taken\, the use class of the water\, the parameter number and name\, the standard value\, and the reported value.",Retain for 30 day(s),,
81504,Department of Environmental Quality. Division of Water Quality,Sewage treatment plant reports,1978-,"Alphabetical by name, thereunder chronological","These are reports submitted to the bureau as part of the bureau's requirement to oversee treatment plants to ensure compliance with all environmental laws. These reports include the name of the plant\, the report period\, and a daily tally of the sewage flow\, chlorination\, depth of water in cells\, and analytical results.",Retain for 9 year(s),,
81509,Department of Environmental Quality. Division of Water Quality,Municipal wastewater systems files,1955-,Alphabetical by name,"These records contain information on wastewater treatment and disposal systems. Information includes operating permits\, activity reports\, water chemical analysis reports\, photographs\, and correspondence. Also included are the name of the wastewater system\, the type of industry or activity\, a description of the septic system and water supply\, and a record of the division's activity in approving the system. This series does not include engineering plans and specification\, as those are covered in series 81512: Engineering plans and specifications.",Retain for 5 year(s),Public,
16873,Department of Environmental Quality. Division of Water Quality,System guide,1987-,None,"a) This document is used primarily by programmer/analysts to reprogram the computer and to ascertain whether the system is operating according to design. b) These are deletions\, updates\, and changes to the documentation which occur frequently on many files within the system so that these file are properly documented. This documentation should be kept for files which have retentions on magnetic diskettes longer than one year. These records include a listing of procedures\, a definition of the system including a listing and explanation of all programs; system/subsystem specifications; definitions of the logical and physical arrangement of the characteristics of each record\, element\, or item of data in the file\, including names and tags or,labels (record layout); specifications of all codes used; and validity characteristics.",Permanent. Retain for 1 year(s) after final action,,
21113,Department of Environmental Quality. Division of Water Quality,Ground water discharge monitoring report files,1990-,Chronological by date,"These reports are required by R317-6-6.9\, Utah Administrative Code (1998). They document compliance by facilities that have been issued ground water discharge permits. They ensure that permit holders are not contaminating the state's ground water supply. Information in the records includes name of the permit holder\, address\, and permit number; the monitoring period covered by the report; average and maximum quantity of the sample measurements and permit limit\, the minimum average and maximum concentration of sample type; name and title of the principal executive officer; date of the report; and explanations of any violations of the permit requirements.",Permanent. Retain for 15 year(s),Public,5.00 cubic feet
16858,Department of Environmental Quality. Division of Radiation Control,Incident/emergency response files,2015.,Alphabetical,"This is the record of incidents which occurred and involved radioactive material. This record includes Radiological and Occupational Health Emergency Response\, Air Surveillance Network 8-Day Status Report\, correspondence\, news releases\, date of incident\, person reporting incident\, time of report\, name and address of company or agency of caller\, a detailed account of the problem\, if a shipment is involved\, name and addresses of shipper and consignee; products and quantities involved; members of the department's support team called and time they were notified; names of outside support agencies called and time of notification; and a detailed report of response.",Retain for 50 year(s),Public,
7772,Department of Environmental Quality. Division of Water Quality,National pollutant discharge elimination system municipal permit file,i 1972-,None,"There are permits issued under the Clean Water Act to municipalities which permit them to discharge specific pollutants under controlled conditions. Municipalities that exceed the limits established in the permit\, or that pollute waters without a permit\, are subject to legal action. Included in this record series are NPDES Permit\, Application for Permit Renewal\, Notice of Violation\, Affidavit of Publication\, Public Notice Mailing List\, Public Notice\, Fact Sheet\, Statement of Basis\, Correspondence\, Industrial Waste Report\, Compliance Inspection Report\, Water Analysis\, Application for Permit\, Operation and Maintenance Report\, Consent Decrees\, Bypass Report\, Facility Map and Diagrams\, Press Release\, Response to Administrative Order\, Administrative Order\, and Summary of Rationale. Information includes the permit number; effective date and expiration date of the permit; the name and address of the permitee; the name and title of the authorizing official; the type and amount of pollution,the permitee is allowed to discharge; the monitoring requirements of the permit; dates and findings of violations if any\, place and date of publication of public notices; a description of the industrial facility; a record of findings of inspection conducted by the bureau\, an analysis of water samples tested; name and type of stream into which pollutant is discharged; a description of events when pollution control equipment was bypassed\, reason for bypass\, steps taken to avoid the problem in the future\, and the anticipated effect on downstream users; actions polluters must take to be in compliance with the Clean Water Act; and the dates actions will be taken.",Permanent. Retain for 9 year(s),Public,
81524,Department of Environmental Quality. Division of Water Quality,Technical assistance files,1981-,none,"These records contain information from meetings between the Health Department\, the Division of Water Resources\, the Division of Wildlife Resources\, the Bureau of Land Management and the Forest Service. The aforementioned agencies and divisions have overlapping responsibilities\, and these meetings are held to discuss their program and monitoring plans. Included in this record are copies of minutes\, correspondence\, and study plans.",Retain for 5 year(s),Public,
81527,Department of Environmental Quality. Division of Water Quality,Clean lakes project files,1980-,none,"These are files created in the administration and planning of water management projects at Panguitch\, Scofield\, and Deer Creek. These activities are carried out under a federal grant under the Clean Water Act. These files include contracts\, work plans\, financial statements\, copies of vendor invoices\, and correspondence.",Permanent. Retain until final action,Public,
26186,Department of Environmental Quality. Division of Environmental Response and Remediation,Underground storage tank local health department contract files,1991-,"Alphabetical by local health department, thereunder chronological","This series contains documents compiled by the agency in negotiating work contracts with the local health departments (LHDs) and then monitoring their performance. The records in this series are used by the agency in the annual renewal of LHD contracts and monitor the performance of LHDs. Records in this series include correspondence between the agency and LHDs. These records include monthly and quarterly reports from LHDs to the agency\, electronic databases of LHD performance statistics\, and copies of LHD inspection checklists. Records in this series are created in accordance with UCA 19-6-404(s)(c) and 19-6-404(2)(i) (2005).",Retain for 3 year(s) after expiration of contractual agreement,Public,
7799,Department of Environmental Quality. Division of Water Quality,Phase II cooperative agreement for protecting and restoring publicly owned freshwater lakes grant files,i 1978-,Alphabetical by lake name,"This is a grant to the state to be used to implement recommended methods and procedures for controlling pollution entering a lake and restoring that lake. The files include a copy of the grant application\, assurance of compliance with the Civil Rights Act\, monitoring and implementation plans\, quarterly progress reports\, and diagnostic/feasibility information. Information includes the grant number\, the area of project impact\, the estimated number of persons who will benefit from the grant\, the amount requested\, a breakdown of where the money will be spent\, the amount that will come from non-federal sources\, the name and location of the lake affected\, and the project period.",Retain for 3 year(s) after completion of publication or report,Public,
26191,Department of Environmental Quality. Division of Environmental Response and Remediation,Voluntary Cleanup Program site-specific records,1997-,Numerical by project number.,"These records document voluntary cleanups in Utah under Title 19\, Chapter 8 of the Utah Code. They are also used by the Department of Environmental Quality to document the stabilization and/or cleanup of a specific site. The records are used to maintain information about voluntary cleanup sites. The Voluntary Cleanup Program administrative records include site characterization\, remedial action\, risk assessment and operation and maintenance workplans\, and reports and records which document long term response activities. They also contain correspondence\, contamination assessment data\, remedial action data\, site management data\, operation and maintenance plans\, site management plans\, technical review comment letters\, monitoring agreements\, inspection reports\, site close-out records\, voluntary agreements\, voluntary cleanup applications\, institutional controls\, community relations plans\, fact sheets\, workplans\, site reports\, health/safety plans\, quality assurance project plans\, field logs,and groundwater monitoring reports. Additional voluntary cleanup records include site photos\, drawings and location maps\, site inspection forms\, sample analysis sheets\, sampling information\, background data including disposal area type and operational history\, engineering studies for proposed sites\, figures outlining pertinent site features\, analytical tables\, engineering recommendations\, future site construction activities\, laboratory testing information\, soil sampling equipment\, soil disposal records\, boring logs\, sampling reports\, geochemical studies and site-specific geologic records.",Permanent. Retain for 200 year(s),Public,
81511,Department of Environmental Quality. Division of Water Quality,Wastewater treatment construction plans,1955-,Alphabetical by name,These are the plans of Wastewater Treatment plants used by the bureau to approve construction and later as a reference to deal with problems in the system and in inspection activities. The information includes name and location of plant and the name of the engineering firm.,Retain until disposition of asset,,
81515,Department of Environmental Quality. Division of Water Quality,Field station quality assurance files,1980-,Chronological,"These are test results for monitoring equipment set up by the bureau to sample water in the state. It is used to verify the accuracy of the equipment\, to make any needed adjustments to the equipment\, and to analyze the data generated by the equipment. These files include the name and location of the station\, the date and time of the test\, the initials of the tester\, the beginning and ending times of the tests\, the initial and final readings\, and a procedural checklist.",Retain for 5 year(s),,
7742,Department of Environmental Quality. Division of Waste Management and Radiation Control,Solid waste site files,1975-,Alphabetical by site owner,"This is a record of all activities of solid waste disposal sites. It includes land disposal site modification reports\, approval letter\, correspondence\, solid waste site proposals\, inspection and activity reports\, plans\, aerial photographs\, technical reports\, variance letters\, and chain of custody reports. Information includes the name and location of the site\, the name and address of the organization operating the site\, the type of storage\, the type of refuse\, the source of the wastes\, the type of disposal\, the source of information\, the date of site approval\, cost estimates\, closure procedures\, qualification of site operators\, laboratory test results\, and related information.",Permanent. Retain for 26 year(s) after final action,Public,
7682,Department of Environmental Quality. Division of Waste Management and Radiation Control,X-Ray registration files,1963-,Numerical by registration number.,"These records contain names of persons who have registered x-ray units in the State and a record of radiation safety inspections at the location of their use. The records are used to track the location of X-ray units. Included are: application for registration of radiation machine\, report of assembly of a diagnostic X-ray system\, machine transfer reports\, facility radiation safety reports\, compliance testing of X-ray units\, inspection reports\, entrance skin exposure reports\, surveys of ambient radiation exposure levels\, shielding calculation plans\, notices of violation\, incident reports\, and miscellaneous correspondence about radiation safety. Records used to track an X-ray unit contain the name\, address\, and telephone number of the owner of the equipment; the type of facility; the name of the individual in charge of radiation safety; a description of the X-ray unit by manufacturer name\, model number\, control unit serial number\, number of X-ray tubes\, and the room location at the,facility. Financial information such as fees for registration and inspection of X-ray units is also included in the records. Records related to mammography including certifications\, inspection of X-ray units\, and correspondence with the division are included.",Retain for 23 year(s),Public,
16852,Department of Environmental Quality. Division of Waste Management and Radiation Control,Radioactive dispersion studies and radioactive fallout monitoring files,1955-2011.,Alphabetical by subject,"These records document the Federal government's studies of the dispersion of radioactive materials and fallout from the Nevada Test Site within the State of Utah. The records include correspondence\, news releases\, pamphlets published by the Atomic Energy Commission\, environmental monitoring reports\, activity reports\, dates of the monitoring reports\, stations from which the results were taken\, the period of time measured\, the number of days sampled\, the types of radioactivity sampled\, and the radioactivity concentrations measured.",Permanent. Retain for 15 year(s),,
7638,Department of Environmental Quality. Division of Drinking Water,Public drinking water systems files,2005-,Numerical,"This is a record of public drinking water systems and bureaus' tests\, measurements\, and analyses performed to to ensure that the systems meet all state and federal drinking water requirements.,Included in these records are copies of chemical and radiochemical water analyses\, sanitary surveys\, notices of violation\, notices of specifications approval\, master plans of water systems\, records of enforcement actions\, records of variances and exemptions\, photographs of facilities and sites\, and memoranda and correspondence; chemical and radiochemical water analysis: system number\, sample source (spring\, well\, etc.)\, date\, time and county where sample was collected\, address to which report should be sent\, and breakdown of results of the chemical\, metal\, and radiological tests\, and an interpretation of the results (does not exceed water standards\, etc.); sanitary surveys: name of individual(s) making the survey\, date of survey\,,description of system and water supply sources\, description of the water storage facilities and distribution system\, and surveys' conclusions and recommendations; notice of approval of specifications: date specifications received\, name and address of engineer(s) preparing the specifications\, type of construction\, and name of water system; notice of violation: system name\, date and time of violation\, regulation violated\, precautions\, such as boiling drinking water\, the system's customers must take; and the actions needed by water system to correct the problem.",Retain for 46 year(s),Public,
14493,Department of Environmental Quality. Division of Drinking Water,Correspondence files,1991-,"Numerical by water system number, thereunder chronological","This series includes correspondence to water systems in regards to rule violations\, engineering plans\, and other water system business. Subjects include: violations of rules monitoring\, orders to comply\, water systems approval\, tank distribution lines\, technical assistance\, and requests for additional information. Surveys of the facilities include: project information\, problems\, dates to correct\, source evaluations\, waiver information\, rough sketches or maps of general locations of facilities\, homes\, etc. Reports of analyses record laboratory tests of water samples and include: water system name and number\, water sample source\, name and number of lab\, date and time sample was collected\, name of person collecting\, description of sample source\, name and address where test results were sent\, and a breakdown of specific types and amounts of contaminants found. The information also includes photographs of facilities\, construction in progress problems\, source classification\, well drillers,log\, and report of well drillers. UCA 19-4-101(1994)\, Safe Drinking Water Act\, governs these records.",Retain for 46 year(s),Public,
1710,Department of Environmental Quality. Division of Air Quality,Suspended air particulate matter filter sheets,1981-,Alphanumerical.,"These are filter sheets from air monitoring equipment used to draw pollutants from the atmosphere for analysis. This retention schedule is for the filters only\, which are scheduled as non-records with evidentiary value\, as per Utah Code 63A-12-103(10)(2008); data for the filters is housed in the air quality data system (series 30).",Retain for 10 year(s),Public,
1715,Department of Environmental Quality. Division of Air Quality,Air pollution monitoring sites case files,i 1980-,Alphanumerical,"This is a complete record of each air monitoring site established in the state. It includes a copy of the professional contractual agreement with the site operator\, a Station Siting\, Operation and Configuration Audit\, site information\, and correspondence regarding clarification of procedures\, problem reporting\, and letters of transmittal; a contract which gives date of agreement\, the department and division\, the name and address of the contractor\, the contractor's social security number\, the terms of the contract\, the period of the contract\, the amount of the contract\, and the signatures of the program director\, the contractor\, the department head\, and the director of finance; Station Siting\, Operation and Configuration Audit which gives the,site criteria\, the outside appearance\, security\, and equipment of the site\, the appearance\, safety equipment\, and monitoring equipment conditions inside the site\, the documentation of activities\, the conditions of the manifolds and inlets\, the condition of the instruments\, recorders\, and other equipment; site information such as the city where located\, the name of the urbanized area\, the census tract number\, the types of pollution monitored at the site\, a map of the immediate area\, the site classification\, the land use within 1/4 mile of the site\, the predominant land use by direction\, the stationary pollution sources that may influence the site (includes name and location of source\, the types of pollution emitted\, the effectiveness of,the control equipment\, and the distance and direction from the site)\, the sources of mobile emission (includes such items as the name of the road\, the type of road\, the average daily traffic\, and the physical conditions of the road)\, the site topography\, and information on the equipment used and a pollution representation.",Permanent. Retain until final action,Public,
16847,Department of Environmental Quality. Division of Radiation Control,Nuclear power environmental monitoring files,i 1979-2015.,alphabetical by subject,"This record series is primarily correspondence received by the bureau which pertains to nuclear power. Included within this series are inquiries on: preparing environmental impact statements\, environmental monitoring\, and nuclear power plant sites. Also included are copies of nuclear power studies.",Retain for 3 year(s),,
7730,Department of Environmental Quality. Division of Solid and Hazardous Waste,Administrative files,1979-2009.,Alphabetical by subject,"These are records accumulated by the bureau that relate to the function\, internal administration\, or housekeeping activities of the office. They include directories of state\, local\, and federal offices\, and businesses involved in hazardous waste activities\, list of approved laboratories\, applications and resumes\, copies of outgoing and originals of incoming correspondence\, memoranda\, personnel policy statements and rules and regulations\, conference activity reports\, summaries of notification listings\, training information\, quality assurance inspection program guidelines\, sampling protocols and chain of custody procedures\, inspection procedures and instructions\, permit applications\, and monthly reports.",,Private,
1707,Department of Environmental Quality. Division of Air Quality,Air pollution monitoring equipment status reports,1985-,Alphanumerical,"These reports are collected to ensure that air pollution monitoring equipment is working properly. The reports are used to ensure the maintenance schedule is being followed. Information includes details about the equipment inspection\, date of inspection\, and any problems or concerns about the equipment.",Retain for 11 year(s),Public,
1777,Department of Environmental Quality. Division of Air Quality,Public hearing transcripts,i 1982-,Alphanumerical,"These are records of public hearings on proposed new or revised air quality regulations\, consent decrees\, corporate requests for variances\, and new or revised plans for power plants.",Permanent. Retain for 2 year(s),Public,
7753,Department of Environmental Quality. Division of Solid and Hazardous Waste,Solid and Hazardous Waste Committee administrative files,1979-2015.,None,"This is a record of the members of the Solid and Hazardous Waste Committee and of their activities. It includes resumes of the committee members\, time cards\, travel reimbursement requests\, copies of their W-4s\, memoranda and correspondence\, copies of proposed changes to the Utah Hazardous Waste Management Regulations\, copies of procedural documents\, copies of national contingency plans\, solid waste management plans\, photostats of newspaper articles\, and other administrative and housekeeping records of the committee and its actions. Personal information on the members includes age\, appearance\, current and past addresses\, date of birth\, driver's license number\, educational level\, employer\, employment history\, grade average or class,standing\, job position information (grade/step\, etc.)\, marital status\, membership in groups\, military service\, name\, name of kin\, number of children\, occupation\, occupational licenses\, political affiliations\, sex\, signature\, telephone number.",Retain until separation,Public,
7619,Department of Environmental Quality. Division of Air Quality,Hourly air quality reports,1977-,None,"This is a computer output generated monthly showing the average pollution for each sensor at those sites on an hourly basis. It includes the name of the station\, the dates of the report\, the type of pollution covered by the report\, an hourly breakdown of the pollution level\, the mean average and the maximum average daily\, and the number of averages calculated\, the maximum hourly average\, the arithmetic mean\, and the standard deviation for the month\, the year to date\, and the running year.",Retain until administrative need ends,,
20897,Department of Environmental Quality. Division of Air Quality,Hazardous Air Pollutants Section yellow copies,1992-,Numerical by document number,"These records are backup copies of documents generated by the Hazardous Air Pollutants section. They are organized in numerical order by a four digit document number and a two digit year indicator. The Hazardous Air Pollutants section enters the number of each document\, the date it was created\, the mailing date\, author\, addressee\, and the description in a correspondence log. These copies are accessed if the original document cannot be located. The records include correspondence\, reports\, requests for information\, and miscellaneous documents generated by Hazardous Air Pollutants section personnel.",Retain for 11 year(s),Public,
7622,Department of Environmental Quality. Division of Air Quality,Monthly air quality reports,1977-,None,"These are monthly reports for each sensor at each site showing the levels of the specific pollutants that sensor is designed to record. They include the name of the site\, the type of pollutant being tested for\, the report period\, and the average levels of pollution.",Retain until administrative need ends,,
21082,Department of Environmental Quality. Division of Air Quality,Emissions inventories,1974-,"Alphabetical by company, thereunder chronological by year","These records support the agency's function to monitor Utah's air quality. Records contain annual reports with the estimated amounts of air contaminants released into the air by process industries (Utah Administrative Code R307-150-1(5)(2015)). Reports document a variety of emission types such as combustion\, dust\, volatile chemicals\, oil\, gas\, and others. All inventories include the reporting company's information and a breakdown of the estimated amounts and types of pollution released into the atmosphere.",Permanent. Retain for 10 year(s),Public,8.00 cubic feet
29496,Department of Environmental Quality. Division of Air Quality,Clean fuel vehicle tax credit records,1992-,Alphabetical by name.,"These records are TC-40V clean fuel vehicle credit forms and required documentation prepared by residents of Utah seeking to obtain State tax credits for purchasing\, leasing or converting a vehicle that uses cleaner burning fuels\, as described in Utah Codes 59-10-1009(2016) and 59-7-605(2016)\, and Utah Administrative Code R307-121(2017). Documentation may include TC-40V form\, proof of vehicle purchase\, and other related records. The Division uses these records to either approve or deny the tax credit.",Retain for 7 year(s),Private,
1726,Department of Environmental Quality. Division of Drinking Water,Contract files,i 1981-,None,"These are contract records including correspondence and related papers relating to the award\, administration\, receipt\, inspection\, and payments. These files include contracts with the rural Water Association of Utah to provide technical assistance to rural water system officials\, contracts with the Utah league of Cities and Towns to conduct a water and sewer rate study\, contract with the Bureau of Economic and Business Research to conduct a capital needs survey\, and contracts with local health departments to assist them in acquiring laboratory equipment. The files contain a copy of the contract\, letters of transmittal\, billing summaries\, contract proposals\, and related documentation. The information in the contracts includes the date of the,contract\, the names and addresses of the two parties to the contract\, the length\, purpose\, and terms of the contract\, the signature of the approving officials\, a certification of authorization by the corporate official\, the amount of payments\, the amount of bills received and payments made\, the projected expenditures\, the actual expenditures\, and the difference between them\, and a list of laboratory equipment and their prices.",Retain for 7 year(s) after expiration of contractual agreement,Public,
16863,Department of Environmental Quality. Division of Water Quality,Site description file,1974-,None,"This file contains the current information about the location and use designation of the sample sites. It includes the storet number assigned to the site\, the type of source from which the sample was taken\, the county where the site is located\, the hydrologic basin identification number\, the latitude and longitude of the sample site\, the water use designation of the site\, and a description of the location of the sample point.",Retain until superseded,,
16866,Department of Environmental Quality. Division of Water Quality,Reviewers file,1974-,None,"This is the record of those individuals authorized to review the results of the water quality analysis data. It includes the code number for the reviewer\, the name of the reviewer\, and the job title of the reviewer.",Retain until superseded,,
7758,Department of Environmental Quality. Division of Solid and Hazardous Waste,Budget estimates and justification files,1966-2009.,None,"These are copies of budget estimates and justification prepared by the bureau. They include budget summaries\, five year program plans\, and workload increase requests giving the following information: Budget summaries include: low organization number\, program number\, the fiscal year involved\, the budget number\, and a breakdown of budget items by classification showing the total budget allocation per item and the amount of each item received from federal and from state funds. Five year program plans include: of the department\, name of the program\, the low organization number\, the program title\, the program authority\, a statement of the problem or need\, the program objective \, the method to obtain the objective\, the method of evaluation\, the,performance measures by year\, the number of full time positions required by the program by year\, the total number of full time positions required by the program by year\, the total budget per year\, the percent of federal and state funds for the program per year\, the percent collections per year\, and the percent of other funding sources per year\, the long run concerns\, an analysis of the program's impact on the preliminary growth management policy\, and the capital facility needs. Workload increase requests include: the year of the request\, an analysis of alternatives\, the specific request\, the additional funds needed to meet the workload increase and the means of securing the funds\, a breakdown of the increased staffing needed including the title,and grade of the positions\, the additional salary and benefits costs\, and a breakdown of the increases in other expenses such as travel and space.",Permanent. Retain for 2 year(s),Public,
7655,Department of Environmental Quality. Division of Drinking Water,Reports of water systems by local health departments,1980-,None,"This is information on water systems within each local health district. Included are the following reports: A) Water systems ratings: gives the report date and period\, the name of the health department\, the number of approved water systems and the population served by them\, the number of non-approved systems and the population served by them\, and the number of unassigned water systems and the population served by them. B) Public notification status report: gives the date of report\, period of report\, name of the local health department\, system number and name\, beginning date of the violation\, the date the public notified\, and the type of violation. C) Monthly and quarterly insufficient bacteriologic samples: gives the report date and,period\, the name of the local health department\, the system name and number\, the number of samples required and the number submitted. D) Quarterly unsatisfactory bacteriological results: gives the report date and period\, the name of the local health department\, the name and number of the system\, the number of samples found unsatisfactory. E) Repeat violations of the sampling requirements and bacteriologic water quality standards: gives the report date and period\, the name of the local health department\, the name and number of the system\, the population served\, the county in which the system is located\, the number of months with insufficient samples and unsatisfactory results. F) Projects reviewed in each local health district: gives the report,date and period\, the name of the local health department\, the name of the system\, the project name\, the response date\, and the action taken.",Retain for 1 year(s),,
24484,Department of Environmental Quality. Division of Water Quality,Ground water discharge permit files,1988-,Alphabetical by facility name.,The agency issues permits under Utah Administrative Code R317-6 (1998) to a facility for an activity which causes or may cause a discharge of pollutants to the ground water. This series includes all records related to that ground water discharge permitting process.,Permanent. Retain for 15 year(s),Public,17.00 cubic feet
24139,Department of Environmental Quality. Division of Water Quality,Water Quality Project Assistance Program project files,1983-,Alphabetical by project name,"These records document loans made to political subdivisions of the state to finance\, in full or in part\, the costs of wastewater treatment and water quality projects. The Utah Water Quality Project Assistance Program (WQPAP) was created by the State Legislature in 1983 to provide financial assistance and state participation with the needs and requirements associated with conserving\, developing\, treating\, restoring and protecting the waters of the State. In 1987\, the U.S. Congress replaced the Construction Grants program with the State Revolving Fund program. Rather than provide direct grants to communities\, the federal government provides each state with a series of grants\, then each state contributes a 20 percent state match. Grants from the federal government are combined with state funds in the WQPAP and are used to capitalize a perpetual source of funds to finance water quality construction control activities at below market interest rates. The loans are required to be repaid,within twenty years. Information includes loan application form\, bank statements\, disbursement request form\, project inspection report\, disbursement request log\, bid tabulation form\, loan authorization\, evidence of public support for the project (including copy of notice of public hearing for the project\, citizen correspondence\, agenda for public hearings\, and minutes of public hearings and town council meetings)\, and correspondence. Information also includes the name and address of the political subdivision; the name and title of the presiding officer; the name\, address\, and telephone number of the contact person; the name and address of the treasurer or recorder of the applicant; the name\, address\, and telephone number of the consulting engineer; the location of the project; a description of the project; the estimated cost and year of completion; reason why the project is needed; the state and federal regulations that will be address by the project; the public fees and user charges;,the type of planning document prepared; the amount requested from the program; the past\, current\, and projected population of the area affected; the costs of the new facilities; the sources of funding; the methods to finance the loan; the interest rate and term of maturity; the applicant's insurance company; a record of expenditures; the dates and results of inspections; and a record of the bids submitted and terms of those bids. Bond documents evidencing the loans are retained at the Division of Finance.",Retain for 10 year(s) after end of project or program,Public,
7768,Department of Environmental Quality. Division of Water Quality,National pollutant discharge elimination system (NPDES) industrial permit files,1972-,"Numerical by permit number, or alphabetical.","These are permits issued under the Clean Water Act to industries permitting them to discharge specific pollutants under controlled conditions. Industries that exceed the limits set forth in the permit\, or pollute waters without a permit\, are subject to legal action.,Included in this record series are NPEDS Permit\, Application for Permit Renewal\, Notice of Violation\, Affidavit of Publication\, Public Notice Mailing List\, Public Notice\, Fact Sheet\, Statement of Basis\, Correspondence\, Industrial Waste Report\, Compliance Inspection Report\, Water Analysis\, Application for Permit\, Operation and Maintenance Report\, Consent Decrees\, Bypass Report\, Facility Map and Diagrams\, Press Release\, Response to Administrative Order\, Administrative Order\, and Summary of Rationale. Information includes the permit number; effective date and expiration date of the permit; the name and address of the permitee; the name and title of the authorized permitting official; the type and amount of pollution the permitee is,allowed to discharge; the monitoring requirements of the permit; the dates and reason for findings of violation\, the place and date of publication of public notices; a description of the industrial facility; a record of the findings of inspection conducted by the bureau\, an analysis of the water samples tested; the name and type of stream of the receiving water; a description of events when pollution control equipment was bypassed\, the reason for the bypass\, the steps taken to avoid the problem in the future\, and the anticipated effect on downstream users; the steps that polluters must take to come into compliance with the Clean Water Act; and the dates that those steps will be taken.",Permanent. Retain for 9 year(s),Public,3.00 cubic feet
81877,Department of Environmental Quality. Division of Water Quality,Jordanelle Dam project files,1980-,none,"This is a duplicate copy of records involving the Jordanelle Dam project. This is sent to the bureau management to keep them advised as to the progress of the project planning. The files include copies of minutes of technical advisory committee\, record of communication\, copies of EPA grant applications\, and correspondence and memoranda.",Retain until administrative need ends,,
81883,Department of Environmental Quality. Division of Water Quality,Employee awards files,1987-,none,,Retain for 2 year(s),,
81892,Department of Environmental Quality. Division of Water Quality,Travel vouchers,1987-,none,,Retain for 2 year(s),Public,
7796,Department of Environmental Quality. Division of Water Quality,Federal projects' environmental review,1979-,Alphabetical by project name,"These are copies of plans and projects sent to the bureau from federal agencies such as the National Park Service\, the Forest Service\, and the Bureau of Land Management. These are projects on federal land in Utah and they are sent to allow the bureau to evaluate and comment on them. These records include correspondence\, a copy of the federal plan\, environmental impact statements\, and the bureau's response\, the agency preparing the plan (i.e.\, road reconstruction)\, the location that will be affected\, and a description of how the project will impact the environment.",Permanent. Retain for 2 year(s),,
16860,Department of Environmental Quality. Division of Water Quality,Ambient water quality database,1974-,None,"This system is designed to aid the department in the input\, storage and reporting of water quality analysis data from water samples collected in the state. The data consist of organic and inorganic elements including water temperature\, flow\, tri-chlor ethylenes\, dioxins\, and several hundred other elements. These data are obtained from the State Laboratory and other laboratories and entered into the appropriate data file. These data are used to generate reports on water quality on an as needed basis and are also sent to the federal government using the Water Quality Control Information System (STORET).",Retain permanently,,
16862,Department of Environmental Quality. Division of Water Quality,Storet address file,1974-,None,"This file contains a complete listing of the current Storet sites. It includes the storet number assigned to the specific site\, the contact person's name\, the name and address of the company\, the telephone number of the storet company\, the pollution discharge number assigned to the site\, the code identifying the person who reviews the data for the site\, and the local health department associated with the site.",Retain until superseded,,
16839,Department of Environmental Quality. Division of Radiation Control,Vitro site environmental monitoring files,2015.,Alphabetical,"These records document Utah's control and cleanup activities of the Vitro uranium processing or depository site under the Uranium Mill Tailings Radiation Control Act of 1978 and under 40 Code of Federal Regulations 192. These records include correspondence\, memoranda\, maps\, engineer's plans\, photographs\, studies on radiation levels and radon gas concentrations\, budget estimates\, proposals/bids by contractors\, environmental impact statements\, appraisals\, plans and alternatives for selecting disposal sites\, financial records\, residual radioactive materials questionnaire\, consent forms\, case records dealing with individual sites and cleanup efforts\, and indoor radon study-gamma screening form\, site location\,,radioactive material and estimated quantity\, site condition\, and name and address of site owner.",Retain for 3 year(s) after end of project or program,Public,
16843,Department of Environmental Quality. Division of Radiation Control,News media log,1983-2015.,Chronological,"These records document contacts from the news media. They are used by management to document statements to the news media by the bureau. They contain clippings of any newspaper articles produced by the contact. These records includes the date and time of contact by a television station\, radio station\, or a newspaper; caller's name; bureau contacted; name of the person contacted; subject of contact; and results of the contact (air time\, publication\, etc.).",Retain for 1 year(s),,
16849,Department of Environmental Quality. Division of Radiation Control,Non-ionizing radiation environmental monitoring files,2015.,Alphabetical by subject,"These records concern the monitoring of equipment that emits non-ionizing radiation such as high voltage transmission lines\, lasers\, ultraviolet lamps\, radar\, and microwaves. This activity is authorized by Utah Code Annotated 26-1-28. _ These records include federal notifications of product recall\, registry of radioactive sealed sources and devices\, known accelerators in Utah\, records of well-logging sources lost downhole\, notifications of laser light shows\, federal government recommendations regarding the use and sale of radiation sources\, and reprints of studies dealing with non-ionizing radiation sources which contain types of non-ionizing radiation sources\, types of non-ionizing radiation equipment\, names of the owners of the equipment\, location\, equipment registration date and number if applicable.",Retain for 3 year(s),Public,
81513,Department of Environmental Quality. Division of Water Quality,Animal concentrations inventory,1970-,none,"This is an inventory of concentrations of agricultural animals in the state done between 1970 and 1979. This was part of a federal program to locate agricultural waste storage facilities. The information was used by the federal government to identify where these facilities could best be located. The information recorded includes name and address of the farm owner\, the date of the inventory\, the number and type of animals\, the type of feed used\, the water source\, and the wastewater disposal methods.",Retain until administrative need ends,Public,
16859,Department of Environmental Quality. Division of Radiation Control,X-ray program administrative files,2015.,None,"These record information from the administration of the x-ray registration program. These files include correspondence between the bureau and\, the public\, industry\, and federal government\, copies of the agreement between the Food and Drug Administration and the State of Utah which gives the state a portion of the FDA's regulatory responsibilities\, copies of annual reviews of contracts\, annual reviews of the state and local radiological health program\, quality assurance questionnaires\, resources and expenditures of the bureau\, percent distribution of total expenditures of this program\, number of people employed by the radiological health industry including salary range\, number and type of x-ray machines in the state\, number and type of particle,accelerator programs in the state\, number and type of radioactive materials and nuclear medicine facilities in the state\, the number and type of programs in non-ionizing radiation control in the state.",Permanent. Retain for 5 year(s),,
1765,Bureau of Hazardous Waste,Hazardous waste emergency plans,i 1979-1985.,Alphanumerical,These are plans and directives for emergency situations involving hazardous waste.,Permanent. Retain until superseded,Public,
19595,Department of Environmental Quality. Division of Environmental Response and Remediation,Sharon steel project photographs,1992-1997.,Alphanumerical by lot number,"These photographs provide a visual record documenting the Sharon Steel hazardous site remedial project. The project is governed by the Comprehensive Environmental Response\, Compensation\, and Liability Act of 1980 in accordance with the requirements of 40 CFR 300. The photographs document site conditions before the project started. Series closed as of 1997 because records are part of series 10285.",,Public,
19530,Department of Environmental Quality. Division of Environmental Response and Remediation,Environmental assurance payment coupon reports,1997-,Chronological by date paid,"These records document the petroleum storage tank fees as required under UCA 19-6-411(1). The series consist of two reports. The first is Report Type 250 which is filed on an annual basis and is used to calculate the minimum amount of payment due for the throughput of petroleum products less than 50\,000 gallons per tank annually. The second report is Report Type 005 which is filed monthly and is used to calculate the amount of payment due on throughput of petroleum products on all tanks that have a throughput of over 50\,000 gallons in a fiscal year. Both reports contain the owner identification number\, date\, facility name\, total number of gallons delivered\, the amount of the fee\, any applicable interest from late payments\, facility number\, number of tanks\, name of owner\, total payment due\, payment due date and authorized signature.",Retain for 8 year(s),Protected,
7783,Department of Environmental Quality. Division of Water Quality,Notice of public hearings files,i 1967-,Chronological,"These are notices of public hearings held by this bureau to establish water pollution regulations; pass administrative rules; develop and implement plans\, programs\, standards\, construction projects\, and other activities; and to take action against polluters. This public participation is required by CFR_40-25_(1987).,Included in these records are time and location of the meeting\, subject of meeting\, legal requirements for having a hearing\, authority by which meeting is held\, location where the public can review proposed rules or plans\, address to which written statements should be sent\, and date of notice.",Retain for 3 year(s) after completion of publication or report,Public,
7785,Department of Environmental Quality. Division of Water Quality,Administrative Rule analysis proposed rule/change notices,i 1967-,Chronological,"These records are proposals by this agency to adopt a new administrative rule or change an existing one. Many of these rules regard changes to state water pollution regulations. _,Included in these records are name and address of the department and division; name and telephone number of the contact person; title of the rule\, summary of the rule or change and reason; anticipated cost impact of the rule; type of notice (proposed rule; change in proposed rule including the rule number; 120 day rule\, or a five year review/continuation); a justification for a 120 day rule; if rule is authorized by state code or required by federal mandate and the applicable citations; how public may comment on proposed rule (at a public hearing\, by appearing at the agency\, or by written comment) and time frame for making comments; name and signature of agency head or designee\, date notice was signed; date and time notice was received in the,Office of Administrative Rules and person receiving it; date rule becomes effective; and the Office of Administrative Rules and agency file numbers.",Permanent. Retain until administrative need ends,,
81492,Department of Environmental Quality. Division of Water Quality,Underground injection control program grant files,1979-,Chronological,"These are grants to the states to implement underground water source protection programs under section 1443(b) of the Safe Drinking Water Act. These files include correspondence\, studies of well contamination\, and grant applications and related files. Information includes the reason for the grant\, the area of project impact\, the amount of the grant\, the duration of the project\, the goals of the grant\, and authorizing signatures.",Retain for 3 year(s) after disposition of asset,,
81900,Department of Environmental Quality. Division of Water Quality,Water quality monitoring program files,1976-,none,"This is a record of the monitoring stations set up by the bureau to monitor Utah waters. It consists of a record of sampling stations\, their location and a record of quality assurance tests on the sampling equipment. The information includes the station locations\, the storet number\, the date samples were taken\, and the sample test results.",Permanent. Retain for 5 year(s),,
16864,Department of Environmental Quality. Division of Water Quality,Parameter number file,1974-,None,"This is the file listing acceptable parameters of pollution in the water samples. It includes the parameter number\, a description of the parameter\, the storet code number\, and the number of the group to which the parameter belongs.",Retain until superseded,,
16868,Department of Environmental Quality. Division of Water Quality,Storet number changes file,1974-,None,"This is a record of changes to the Storet numbers. It includes the old storet number\, the new storet number\, the date of the last update\, and whether the change was input into all of the files.",Retain permanently,,
16871,Department of Environmental Quality. Division of Water Quality,Water sample analysis records,1974-,Chronological,"These record are of analyses of water sample for chemical\, radiological\, biological\, and pesticide contamination. The information is gathered in the samples is then used as an input document to the data system to form a data base to assist the bureau in setting water quality standards. These records include the water sample number\, the date and time the sample was collected\, the source of the water sample\, the name of the individual collecting the sample\, the description of the sampling point\, the name and address where the sample was sent for testing\, and the results of the tests.",Retain for 1 year(s),,
16883,Department of Environmental Quality. Division of Water Quality,Laboratory code report file,1987-,None,This is a list of the laboratories in the state that analyze water samples and the related code number used in other reports. It includes the name of the laboratory and the related code number.,Retain for 30 day(s),,
16884,Department of Environmental Quality. Division of Water Quality,Laboratory data header report file,1987-,None,"This report shows the activity of each laboratory for the previous two years. It includes the laboratory code\, the laboratory number\, the storet number\, the source code\, the date and time the sample was taken\, and the sample type.",Retain for 30 day(s),,
25419,Department of Environmental Quality. Division of Water Quality,Ground water contamination spills case files,ca. 1989-,"Alphanumerical by facility name or spill location, thereunder chronological","This series contains files documenting the agency response to petroleum and chlorinated solvent spills that could result in ground water contamination. This includes Above Ground Storage Tank (AST) spills\, leaks\, removals\, as well as Underground Storage Tank (UST) spills\, leaks (LUST)\, and removals. The agency produces these records in the process of the investigation and remediation of such spills. Records in the series include work plans\, subsurface investigation reports\, corrective action plans(CAP) and correspondence related to the investigation and remediation process. Case files remain active until investigation and remediation activities are completed.",Permanent. Retain for 15 year(s),Public,7.00 cubic feet
81875,Department of Environmental Quality. Division of Water Quality,Delegation files,1973-,none,This is the record of agreements between the federal government and the state in which the federal government delegates regulatory authority to the state to enforce federal laws.,Permanent. Retain until superseded,,
81896,Department of Environmental Quality. Division of Water Quality,Organizational files,1987-,none,Includes organizational charts and reorganization studies.,Permanent. Retain until superseded,,
81514,Department of Environmental Quality. Division of Water Quality,Laboratory quality assurance audit files,1980-,Numerical by laboratory number,"This is a record of performance audits of the work conducted by the State Health Laboratory. This audit sample is used to document the accuracy of the laboratory's test results. This information could be needed in a court case if the accuracy of the state's data was ever challenged. The information includes the sample number\, the constituent pollutant\, the true value of the sample\, the acceptance limits for the test results\, and the laboratory reported value.",Retain for 5 year(s),,
14851,Department of Environmental Quality. Division of Environmental Response and Remediation,Underground storage tank records,1989-,"Chronological by closure date, thereunder alphabetical by facility ID.","These records support the agency's function to protect the environment and public health from environmental hazards (Utah Code 19-1-201(5)(b) (2019)). These records document the regulation of gasoline and other underground storage tanks to ensure that the tanks meet or exceed state regulations\, and that they are removed or repaired if defective (Utah Code 19-6-403 (2012)). Information may include facility ownership and management information\, inspection records\, and correspondence.",Permanent. Retain for 200 year(s),Public,
10285,Department of Environmental Quality. Division of Environmental Response and Remediation,Hazardous material site-specific records,1960-,"Alphabetical by site name, thereunder chronological.","These records document specific sites where hazardous materials are stored or located in the State of Utah; they're also used by the Division to document the stabilization and/or clean-up of a specific site. The Environmental Protection Agency (EPA) Act which governs these records is 40 CFR 300 (2019). These records are used to maintain information about hazardous material sites and to monitor the levels of hazardous material at Utah facilities. They're also used to ensure that proper EPA and state laws/rules are maintained by the facilities\, as governed by Utah Code 19-6-2(2019)\, the Hazardous Waste Facility Siting Act. Records document long term operation\, maintenance\, and response activities\, and may contain operation and maintenance plans\, monitoring agreements\, sampling and analysis data\, inspection reports\, site close-out records\, administrative records\, action memoranda\, administrative orders\, consent orders\, Applicable or Relevant and Appropriate Requirements (ARARs)\,,Remedial Investigation/Feasibility Study\, community relations plans\, fact sheets\, work plans\, site reports\, health safety plans\, proposed general and specific management plans\, quality assurance project plans\, lab billings\, technical advisory information\, field logs\, site note books\, and related correspondence. The records may also contain background data\, including disposal area type\, report of engineering studies for proposed sites\, plot plans and vicinity maps\, engineering recommendations\, future site construction plans\, laboratory soil testing\, soil sampling equipment logs\, ground boring log records\, water analysis sampling reports\, geochemical studies\, and geologic records of mine status. Additional records may include the Site Preliminary Assessment and Investigations worksheets and reports created by the department and submitted to EPA\, site photos\, drawings and location maps\, site inspection forms\, sample analysis sheets\, Hazard Ranking System (HRS) worksheets\, and water,analysis sampling information.",Permanent. Retain for 200 year(s),Public,36.00 cubic feet
19610,Duchesne County (Utah). Planning and Zoning Department,Subdivision approvals case files,1960-,"Alphanumerical by section, township and range",These case files document the developmental history of subdivision plans submitted to the Planning Commission for compliance review with applicable development ordinances and standards.,Permanent. Retain until administrative need ends,Public,
27347,West Valley City (Utah). Community & Economic Development,Subdivision files,1953-,Numerical by file number.,These case files document the developmental history of subdivision plans submitted to the Planning Commission for compliance review with applicable development ordinances and standards. This includes those that are considered lot/splits (subdivisions smaller than five lots).,Permanent. Retain for 40 year(s),Public,1.00 cubic foot
30122,Kaysville (Utah),Subdivision plat maps,2000-,Chronological by date records were filed with the city.,These records are plat maps of subdivision developments in Kaysville City. Maps designate ownership plats on tracts of land in a developed subdivision. Information may be used to document the developmental history of a subdivision and may be submitted to the Planning Commission for compliance review with applicable development ordinances and standards.,Retain permanently,Public,
29718,South Weber (Utah),Subdivision Review Case Files,1971-,Alphabetical by subdivision name.,"These records are used for planning and land use\, they document the developmental history of subdivision plans submitted to the South Weber Planning Commission and are used for compliance review with applicable development ordinances and standards. Records include plat maps and applications.",Retain permanently,,
25763,Cottonwood Heights (Utah),Subdivision review case files,2005-,Alphabetical by name,These case files document the developmental history of subdivision plans submitted to the Planning Commission for compliance review with applicable development ordinances and standards. This includes those that are considered lot/splits (subdivisions smaller than five lots).,Permanent. Retain for 61 year(s),Public,
29792,Vineyard (Utah),Subdivision planning and development case files,1989-,Alphabetical by subdivision name.,"These records support the agency's function to plan and develop specific sections of Vineyard. Records include: conditional use permit records and indexes\, planned unit development case files\, planning study reports\, rezoning records and indexes\, site plan review records\, subdivision review case files\, and zoning maps.",Permanent. Retain for 30 year(s),Public,
30026,Taylorsville (Utah),Subdivision Review case files,1996 -,Alphanumeric.,"These files document the developmental history of subdivision plans submitted to the planning commission for compliance review with applicable development ordinances and standards. Records may include application\, staff reports\, planning commission actions\, maps\, site plans.",Retain permanently,Public,
27352,West Valley City (Utah). Community & Economic Development,Planned unit development files,1975-,,"These case files document the creation of Planned Unit Developments (PUDs) within the municipality. PUDs are owner initiated projects requesting a variance from standard subdivision and zoning ordinances to allow for the concentration of residential units\, office\, commercial\, or industrial facilities. The project plans must provide for recreational areas\, clubs\, and other types of facilities to service the community. The owners are given credit for land not inhabited to allow for the concentration of residential units in other areas. Zoning ordinances limit the number of dwelling units per acre. The original proposal describes how the owner wants to build the project with detailed maps and diagrams showing types of,buildings and density of structures (dwellings per acre). The case files include initial proposal\, approvals or disapprovals\, diagrams\, site plans\, condominium conversions\, and copies of minutes from the Planning Commission.",Permanent. Retain for 30 year(s),Public,1.00 cubic foot
7900,Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare. Office of Medicaid Operations.,Claims to be paid due to force,1977-,None,"This is a list of claims that were erroneously rejected by the MMIS. This is part of COM number 68015E\, MMIS Claims Exception Reports. It includes run and effective dates\, the transaction control number\, the recipient and provider identification numbers\,the category of service\, the dates of the first and last service\, the net claim charge\, the payment amount and the forced error code.",Retain for 9 year(s),Private,
7904,Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare. Office of Medicaid Operations.,Transaction register,1977-,None,"This is a register of medicaid transactions input into the MMIS. This is part of COM 68015E\, MMIS Claims Exception Reports. It includes run and report dates\, the transaction control number\, recipient and provider identification numbers\, form indicator code\, dates of first and last service\, the payment amount and the exception amount.",Retain for 9 year(s),Private,
7912,Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare. Office of Medicaid Operations.,Pharmacy claim exception,1977-,None,"This is a list of claims from pharmacists that exceed the norm established for this group. This is part of COM number 68015E\, MMIS Claims Exception Reports. It includes run and report dates\, the category of service\, the location code\, the clerk identification number\, the name of the employee entering the data on the terminal\, the medical records number\, the provider type code\, the transaction control number\, the recipient's name\, sex\, age\, identification number\, and date of birth\, the provider's identification number\, the recipient's type insurance\, aid category\, and fund type codes\, other insurance coverage\, the drug name\, prescription number\, if prescription is a refill\, the drug code\, the prior authorization indicator and number\, the,dispensing date\, the number of units\, the prescriber's license number\, the billed charge\, the amount of any third party payment\, the allowed charge source and amount\, the billing date\, the dispensing fee\, if lock in or case management involved\, the provider's identification number\, and if an error\, the error code\, description of the error\, and the status.",Retain for 9 year(s),Private,
1807,Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare.,Lost check tracer case files,i 1985-,Chronological,"Legal documentation explaining and justifying a lost warrant\, so that a new one can be issued.",Retain for 6 year(s),Public,
10118,Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare.,Medical card information system,1990-,Numerical by client identification number,"Computer system used in processing Medicaid payments through use of the Medical card given to qualified recipients to facilitate payments from Medicaid/Medicare health providers. Information includes: client name and identification number\, age\, sex\, type of medical card\, program type\, county of residence\, effective date\, end date\, issue date\, provider name\, and third party liability names.",Retain for 3 year(s),Private,
14948,Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare.,Facility cost reports and worksheets,1992-,"Chronological, thereunder alphabetical by provider name","Fiscal analysis reports created by the Financial Audit Unit to meet federal and state guidelines. The information is used by the department to insure that approved medical health providers are following state and federal guidelines concerning cost analysis. Information includes facility cost profile\, and home and community based waiver program cost profile.",Retain for 12 year(s),Private,
14110,Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare.,Mental health plan prepaid waiver request,1993-,Chronological,"Mental health waiver request report created annually by the division of health care financing\, sent to the federal government for its approval and to hopefully receive money to help finance the program.",Retain for 10 year(s),Public,
24287,Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare.,"Mental health cost settlements, financial reports, and audits",1988-,"Chronological by year, thereunder alphabetical by mental health center","These records are created to help the Utah Department of Health administer Medicaid mental health programs. The records in this series are used to determine the cost of each mental health center for delivering mental health services to Medicaid clients. If the center is ""Capitated\,"" this cost is used to determine the rates of payment to the respective mental health center for the number of people enrolled in Medicaid in its area. If the center is paid ""Fee-For-Service\,"" this cost is used to determine whether Medicaid overpaid for services. The information contained in these records includes total hours by employee\, time spent in each mental health service case\, payroll and benefit information\, non-employee costs\, revenues\, correspondence\, audit and review reports of the centers\, and other matters.",Retain for 15 year(s),Public,
7940,Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare. Office of Medicaid Operations.,Cumulative year to date update proof,1977-,None,"This is a computer output microfiche number 21115F summarizing the divisions's claim processing activities for the year. It includes the report date\, the document control number\, the type of claim (pharmacy invoice\, prior authorization record\, etc.)\, the claim status (adjudicated)\, the line number\, the action taken code number\, a description of the action taken on this record (i.e.\, change)\, the date the action was taken\, the code number of the change\, and an index by code number.",Retain for 9 year(s),,
7946,Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare. Office of Medicaid Operations.,Recipient year to date report,1977-,None,"This is a year end summary of all the claims filed by each medicaid recipient during the year. This is used as an audit tool. It includes run date\, report date\, the name and number of the recipient\, a listing of all the claims filed by the recipient including the name and identification number of the health care provider\, the transaction control number\, the date the provider was paid\, the dates of the first and last service\, the type of aid given the total charges\, the amount received from other sources and from insurance\, the amount of the payment paid by the government\, and\, if a prescription was filled\, the prescription number\, drug code and name.",Retain for 9 year(s),Private,
8252,Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare. Office of Medicaid Operations.,Alphabetic diagnosis code report,1985-,Alphanumeric by name and case number.,"This is computer output microfiche 68035F\, listing all the current codes to be used by health care providers in submitting claims for reimbursement for medicaid services. It includes the run and report dates\, the name and code number of the diagnosis\, the minimum and maximum ages and sex of the potential patients\, and whether the diagnosis is accident\, emergency\, or family planning related.",Retain for 9 year(s),Public,
24944,Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare. Office of Managed Health Care,Medicaid restriction case files,2000-,Alphabetical by client last name,"These records support the agencies function to monitor against unnecessary or inappropriate use of Medicaid services (42 CFR 456.3 (2001)). Records document the monitoring of Medicaid recipients whose use of program benefits warrants closer examination. Records are used to determine if there is inappropriate use of program benefits. Information includes personally identifiable information\, identifiable public health data\, as well as the name and location of the health care provider and pharmacy.",Retain for 5 year(s),Exempt,
6853,Department of Health. Bureau of Elibibility Services,Adult indigent medical eligibility case files,1981-2014.,Alphabetical by patient name,"Medical and billing records for individuals needing subsidized medical care\, who do not qualify for medicaid or medicare. The information is a complete record of medical services received by indigent individuals and documents financial information concerning patient financial status\, payments\, certification of eligibility\, medical need\, and notice of denial. Information includes client name\, social security number\, county code\, description of patient's condition or symptom's\, diagnosis\, medical history\, laboratory results\, provider name and address\, medication\, notice of denial and patients's hearing requests\, hearing outcome\, third party investigation\, and employment status.,The Ogden facility has its own clinic\, and most patient medical procedures are conducted at the clinic. However\, some special cases may be sent to other authorized providers.",Retain for 7 year(s) after case is closed,Private,
8059,Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare. Office of Eligibility Policy,Dentist invoice,1985-,None,"These are invoices submitted by dentists for reimbursement for services provided under the medicare and medicaid program. They include name\, address\, date of birth and sex of the patient\, whether the client has health insurance other than medicaid\, and\, if so\, the policy number\, and the name and address of the insurance company\, the name and license number of the provider\, if the treatment was due to accident\, Early and Periodic Screening\, Diagnosis and Treatment Services\, or child abuse\, the prior authorization number\, a description of the services provided indicating which teeth were worked on\, a description of the service provided\, the date the service was performed\, the procedure code\, the charge per service\, the name address\, and medicaid provider number of,the health care provider\, the total charges\, the signature of the health care financing reviewer\, the date the form was reviewed\, and the reviewer identification number\, and the signature and date of signature of the medicaid provider.",Retain for 1 year(s),Private,
1742,Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare.,Affirmative action plans,1977-1981.,Alphanumerical,These are records prepared by the Department of Social Services and the Department of Health to encourage the hiring of minorities and the handicapped.,Permanent. Retain for 5 year(s),Public,
1800,Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare.,Difference letters,i 1985-,Chronological,"Business-related correspondence that is routine or transitory in nature and does not offer unique information about agency functions or programs. These records include acknowledgment files and most day-to-day office and housekeeping correspondence. These records may originate on paper\, electronic mail\, or other media. This correspondence is filed separately from program and project case files.",Retain for 3 year(s) or until administrative need ends,Private,
6734,Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare.,Division director's administrative files,1968-1983.,None,"Records detailing an organization\, which could include charts\, functional statements\, reorganization studies. Also administrative maps that show regional boundaries and headquarters of decentralized agencies or that show the geographic extent or limits of an agency's programs and projects.",Permanent. Retain for 5 year(s) or until administrative need ends,Public,
83637,Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare. Office of Medicaid Operations.,Provider year to date claims,1986-,Chronological,"This report shows the recipient number\, recipient name\, transaction control number\, and provider number.",Retain for 9 year(s),Private,
1850,Cache County School District (Utah),Paradise school minute book,1878-1898.,Alphanumerical,,Permanent. Retain for 1 year(s),,
12014,Cache County School District (Utah),Payroll reports,1970-,"Chronological, thereunder numerical by school code","These monthly computer reports document payroll expenditures. They are only used for reference purposes and to create other reports. There are three separate reports. The first is the payroll register totals summary report. It summarizes monthly\, quarterly\, and annual payroll expenditures. It includes date\, location code\, totals for hours worked and all deductions for current\, monthly\, quarterly-to-date\, calendar year-to-date\, and fiscal year-to-date. The second report is a deduction report listing annual deductions. It includes date\, location code\, employee name\, and deduction amount. The third report is the payroll earning statement register\, listing employees who have payroll checks directly deposited to their bank account. It includes location number\, bank\, earning statement number\, bank code\, account type\, account number\, earning statement date\, social security number\, employee name\, and net pay.",Retain for 1 year(s),Private,
10552,Cache County School District (Utah),Payroll registers,1929-,"Chronological, thereunder alphabetical by name","This computer report is a complete record of the payment of all district employees. It is printed monthly and sometimes more often for special payments. The district is linked to the Office of Educations' computer system. The report has been computerized since 1970. This report includes the location code\, name of employee\, marital status\, number of exemptions\, pay status\, phone number\, check number\, social security number\, regular rate\, regular hourly rate\, other rate\, other hours\, other earnings\, current gross\, gross pay\, deductions (federal and state taxes\, FICA\, retirement\, insurance)\, and net pay. In 1991\, the report began also to be received on Computer Output Microfiche.",Retain for 53 year(s),Private,
11965,Cache County School District (Utah),Distribution report,1980-,"Chronological, thereunder alphabetical by school","Monthly paper and computer output microfiche (1991-) report used to monitor program budgets. Received in four sorts\, by: program code\, function code\, account code\, and employee's name. Program and function reports used only for reference purposes\, payroll register is arranged by location code\, employee name report is only alphabetical payroll listing and is used extensively by the office. Includes names of employees\, social security numbers\, accoutn number\, current amount paid\, quater-to-date amount paid\, calendar year-to-date amount\, and fiscal year-to-date amont paid.",Retain for 10 year(s),Public,
12012,Cache County School District (Utah),Tax deductions annual reports,1970-,"Chronological, thereunder numerical by location code","Annual computer report created by the Office of Education and sent to the district\, reports tax deductions listed on individual employee W-2 forms and is used to verify those amounts. Generated alphabetical by employee name and numerical by location code. The location code reports are distributed to individual schools. Includes name\, social security number\, gross salary\, federal tax\, FICA and any deferred amounts.",Retain for 1 month(s),Private,
11966,Cache County School District (Utah),Time and attendance report,1970-,"Chronological, thereunder alphabetical by school","Computer printouts used to provide a record of leave earned and taken\, printed monthly except June which is a year end report containing yearly totals of leave taken and earned. Contains the name of employee\, social security number\, amount of sick\, vacation\, unrestricted\, personal and professional days earned and taken.",Retain for 1 year(s),Private,
11969,Cache County School District (Utah),Insurance records,1970-,Chronological,"Reports on health and accident insurance\,used as an accounting program and for reference purposes. Contains actual monthly insurance costs for a specific month only\, not accumulated. Includes five sections: exception report\, alphabetical report\, program report\, remittance advice report\, and journal entry report. Includes employee's name and social security number\, name of insurance\, policy number\, and detail distribution cost to accounting codes.",Retain for 1 year(s),Private,
11967,Cache County School District (Utah),Monthly retirement report,1970-,"Chronological, thereunder alphabetical by school","Monthly computer reports sent from the State Retirement Office containing information received from the district\, used to verify funds contributed to the State Retirement System. Includes social security number\, members name\, monthly earnings\, earnings subject to retirement\, deductions from pay check\, contributions by employer for employees\, retirement deposits\, salary deferred stock fund\, salary deferred 401(k) fund\, and contribution of employer 401(k)fund.",Retain for 1 year(s),Private,
12013,Cache County School District (Utah),Social security tax deduction reports,1970-,"Chronological, thereunder numerical by social security number","This quarterly report is created by the Office of Education and sent to the district. It is used to document FICA deductions. The report includes social security number\, employee name\, year-to-date gross wages\, computed FICA\, FICA quarterly wages\, quarter-to-date FICA\, and location code.",Retain for 1 year(s),Private,
11968,Cache County School District (Utah),Retirement exceptions report,1985-,Alphabetical by school,"Reports which list employees not currently flagged for contributions to the retirement system\, assists departments in verifying that everyone eligible for retirement has had contributions flagged and deductions made. Lists name\, social security number\, school location\, and gross earnings.",Retain for 1 year(s),Public,
12017,Cache County School District (Utah),Schools' time and attendance report,1970-,"Chronological, thereunder numerical by school code","Monthly report received by the district payroll office from individual schools regarding the number of hours worked and leave earned and taken by school employees\, used to create district payrolls. Includes date; location code; employee name; social security number; regular and extra hours worked; number of hours absent without pay; sick leave\, vacation\, professional leave\, and unrestricted (emergency leave) used and balances; and principal's signature.",Retain for 5 year(s),Public,
23812,Cache County School District (Utah),Personnel files,ca. 1950-,Alphabetical by surname,"These are the personnel files for all certified district employees. They are used to document employment. The files include the employment applications\, authorizations for hire forms\, placement records\, employee history card\, copies of school transcripts\, pay and leave history\, work performance\, in-service training completion certificates and credits\, evaluation records\, teaching certificates\, previous teaching experience\, contracts\, lane change requests\, and related correspondence. May also include fingerprints and verification of the criminal background check.",Retain for 53 year(s) or until separation,Private,
45,Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare.,Provider and client services drug code report,1981-,Alphanumerical.,"These records document payments made to state employees and agencies for the purpose of reimbursing travel\, transportation\, equipment\, service\, training\, and other reimbursable costs. Records include correspondence\, forms\, travel reservations\, travel authorizations\, per diem vouchers\, transportation requests\, hotel reservations\, invoices\, itemized expenses\, and other supporting records used to validate reimbursable expenses.",Retain for 3 year(s),Public,
1738,Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare.,Medicaid procedures working records,i 1977-,Alphanumerical,"These records contain unique information in rough notes or drafts assembled or created and used to prepare or analyze other documents. The information adds proper understanding to the formulation and execution of policies\, decisions\, actions\, or responsibilities.",Retain for 1 year(s) after end of project or program,Public,
7914,Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare. Office of Medicaid Operations.,Nursing home claim exception,1977-,None,"This is a list of claims from nursing homes that exceed the norm established for this group. This is part of COM 68015E\, MMIS Claims Exception Reports. It includes run and report dates\, the category of service\, the location code\, the clerk's identification number\, the name of the employee entering the data\, the medical records number\, the provider type\, the transaction control number\, the recipient's name\, age\, sex\, identification number\, and date of birth\, the period covered by the statement\, the dates admitted to and discharged from the nursing home\, the level of care code\, the medicaid admission date\, the prior approval code number\, the admitting diagnosis code number\, the total charge\, the amount deducted for family,income\, other income\, aid in assistance\, and third party payments\, and the net charges\, the billing date\, the amount allowed charges\, the committed exceptions\, and if there is an error\, the error code\, a description of the error\, and the status.",Retain for 9 year(s),Private,
14949,Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare.,Information Systems Unit policies and procedures manual,1992-,Chronological,Policies and procedures manual for the Information Systems Unit. The procedures are updated when changes are made within the department or changes in the law. They are used for program administration and as a training tool for new employees.,Permanent. Retain until superseded,Public,
1804,Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare.,Policy and Planning Bureau's reference working files,1971-,Alphanumerical,"These records contain unique information in rough notes or drafts assembled or created and used to prepare or analyze other documents. The information adds proper understanding to the formulation and execution of policies\, decisions\, actions\, or responsibilities.",Retain for 1 year(s) after end of project or program,Public,
28188,Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare.,FLEX CARE and WEBER MACS records,1999-2007.,Chronological,"This series contains records of the Long Term Care Demonstration project carried out by Valley Mental Health [FLEX CARE] and by Weber Human Services [WEBER MAX]. Records include financial reports for the program\, payment records of the clients participating in the demonstration project\, audited financial statements of the entities participating in the demonstration project; work papers of various auditors who reviewed the project. Records include other information specific to participating clients' medical\, psychiatric\, and psychological treatments.",Retain for 8 year(s),Private,
7929,Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare. Office of Medicaid Operations.,Medical payments bureau remittance statement,1976-,None,"This is computer output microfiche number 68015A produced weekly showing the medicaid claims paid\, denied\, and in process. It includes the report date\, the name of the health care provider\, the provider's identification number\, and the category of service. Other information is as follows: Claims paid: gives name and client identification number of the recipient\, the transaction control number\, the first date of service\, the amount of total charges\, the amount of recipient co-payment\, the amount of payment from other sources\, the claim amount paid\, the dates of service\, the units of service\, the amount of submitted charges\, the amount of allowed charges\, an explanation for the allowed charges\, and a total of all payments to that provider for,that category of service. Claims in process: gives the recipient name and claim identification number\, the transaction control number\, the dates of service\, the total charges\, and the total of all charges for that provider for that category of service. Claims denied: gives recipient name and client identification number\, the transaction control number\, the dates of service\, the total charges\, and the reasons for the denial.",Retain for 9 year(s),Private,
7828,Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare. Office of Managed Health Care,Utah medical assistance program county contracts,1984-,Alphabetical by county name,"These are contract files between the state and county governments by which the Department of Health agrees to assume the responsibility for making medical\, hospital\, or other medical expenditures for low income individuals who are not eligible for medicaid or medicare. These contracts are authorized by UCA 26-18-10(6). These records include the name of the county\, the contract period\, the terms of the contract\, the signatures of the authorizing officials\, copies of bills received\, and copies of warrant requests.",Retain for 6 year(s) after expiration of contractual agreement,,
7835,Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare. Office of Managed Health Care,Administrative hearings files,1985-,None,"These are the files of persons who are aggrieved by any action or inaction of the division. The administrative hearing is the second step in a three step process. The aggrieved individual first has an informal hearing with the bureau involved. Should the individual disagree with the findings of the informal hearing\, he may then request an administrative hearing with the Bureau of Contracts and Hearings. After this hearing\, the individual has the right togo to district court. (UCA 26-23-2) These files include notice of informal hearing\, notice of denial at informal hearing and of hearing rights\, minutes of the administrative hearing\, any supporting documentation provided\, recommended determination and final determination of the hearing officer\, and,notice of result of hearing. Information includes the name\, telephone number\, address\, and social security number of the client and the client's representative\, the issue for which services or payment of services was denied\, the reason for the denial\, supporting medical or other information\, the decision of the hearing officer\, the dates of the hearings\, the dates of the notifications\, and the signatures of the hearing and approving officers.",Permanent. Retain for 1 year(s),Public,
3495,Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare. Office of Eligibility Policy,Daily time record,i 1981-,None,"This record shows how much of the employee's time is spent on medicaid related activities. This information is used to help calculate the amount of federal funds the state is to receive. It includes the division\, bureau\, and program\, the name of the employee\, the pay period covered by the report\, the employees job title and grade\, and a daily record of the amount of time spent on Title 18\, Title 19\, combined Title 18 and Title 19\, general licensing\, general medicaid activities\, travel\, and administrative time\, the percentage of time spent on each activity\, and the signatures of the employee and of the approving official.",Retain for 3 year(s),Public,
3494,Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare. Office of Eligibility Policy,Nurse activity worksheets,i 1981-,None,"These records contain unique information in rough notes or drafts assembled or created and used to prepare or analyze other documents. The information adds proper understanding to the formulation and execution of policies\, decisions\, actions\, or responsibilities.",Retain for 1 year(s) after end of project or program,Public,
17425,Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare. Office of Medicaid Operations.,Electronic data transmission logs and reports,1987-,"Chronological, thereunder numerical by internally assigned number","These logs and reports document the data entry of claims submitted electronically for reimbursement for services covered by medicaid. These documents are used as the source document for the data entry and serve as evidence that the claim has been processed. Includes the script questionnaire or the direct bill transfer control form and the CP152 Report. These forms contain information about: the julian date of the batch\, the batch number\, number of claims (invoices) in the batch\, claim type (e.g.\, dental\, HCFA)\, claim code\, total submitted charge\, name of health care provider\, and contact name and phone number of the file submitter.",Retain for 5 year(s),Private,
25216,Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare. Office of Medicaid Operations.,Children's Health Insurance Program (CHIP) premium remittance forms,2002-,Chronologically,"This record series consists of remittance forms returned to the agency with payments made by parents or legal guardians of children receiving medical coverage through the Children's Health Insurance Program (CHIP) which is administered under guidelines provided in 42 CFR 7.21 (2002). The program provides medical coverage for children in the state of Utah not otherwise covered by health insurance. This state program receives federal funds through the Tobacco Master Settlement Agreement of 1998\, as well as state funds. In order to qualify to participate in the program a child must be under the age of 19\, a citizen of the United States or legal resident and fall within program income guidelines. Parents are billed quarterly for the health insurance. Information includes name of parent or guardian\, case number\, address and amount paid. May also include credit card numbers.",Retain for 7 year(s),Private,
7952,Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare. Office of Eligibility Policy,Length of stay approval docket sheets,i 1983-,Chronological,"This record is a review of the hospital stay of a patient. It helps ensure that medicaid does not pay for a hospital stay which is actually longer than necessary. This review is mandated by the Code of Federal Regulations. Included in this record are Length of Stay Approval Docket Data Entry Form; Length of Stay Approval Form; Psychiatric Length of Stay Extension Request; and a case summary of actions taken by the reviewer. Information contained within this record includes: patient name\, medicaid identification number\, and age; admission and review dates; name of the attending physician; diagnoses upon admission; diagnosis updates; and discharge date. For psychiatric patients\, information includes: legal status\, patient's symptoms\,projected,discharge date\, patient's history; medications administered\, including dosage; date medication ensued\, changed\, and discontinued; non-psychiatric treatment and consultations\, results of therapy provided\, the patient's symptoms\, a record of off-campus activities\, and changes in the treatment plan for the upcoming week.",Retain for 3 year(s),Private,
8058,Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare. Office of Eligibility Policy,Terminated restricted client case files,1982-,None,"This is a record of medicaid clients who have abused their privileges and have been restricted to using only one doctor and one pharmacy. It includes Medicaid Management Information Systems (MMIS) Surveillance and Utilization review (SUR) Exception Profile Report\, MMIS SUR Exception Log\, MMIS Medicaid Program Claim History Detail Report\, a case summary\, a restriction letter to the client\, a letter from the client specifying who will be his/her doctor and pharmacist\, a letter to the doctor and to the pharmacist advising them of the client's restriction\, and a termination letter. The information includes: A) MMIS SUR Exception Profile Report: gives the date of the report; the recipient's name\, identification number\, the county of residence;,the type of aid the client is receiving; the client's age\, sex\, and race; the type of health care provisions the client is receiving; the eligibility dates; and a breakdown of a pattern of services used for the four previous quarters\, including the type of services and the amount of charges per quarter and a notation as to which services used constituted an exception to the average of client services. B) MMIS SUR Exception Log: gives the date of the report and a list of recipients who had unusually high medicaid claims including the recipient's identification number and name\, and the client's age\, sex\, race\, and the type of aid received. C) MMIS Medicaid Program Claim History Detail Report: gives a breakdown of the medicaid claims submitted by the client,including the report date\, the recipient's name and identification number\, the recipient's sex\, age\, aid category and level of care category\, and all the claims filed by the client giving the health care provider's identification number and name\, the type of claim\, the amount charged for the care\, and the amounts paid by medicaid and by third parties\, the claim control number\, the adjustment date\, the claim date\, the dates of service\, if the patient hospitalized\, the dates admitted and discharged\, a breakdown of the specific services provided (emergency room\, pharmacy\, etc.)\, and the amount of charges submitted per service and the amount of the allowed charge. D) Case summary: gives a history of all actions on the case with the,date of the action and a description of the action taken. Also includes a summary of the claims information.",Retain for 3 year(s),Private,
7956,Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare. Office of Eligibility Policy,Investigative cases log book,1982-,None,"This is a log of cases being reviewed by the Utilization Management Unit of the bureau to ensure that all reviews mandated under 42 CFR 456 are done in a timely manner. These records include the log number\, the name and identification number of the health care provider\, the source that caused the review to open\, the date(s) the case was reviewed by the Utilization Control Committee\, the activity taken on that date(s)\, the name of the reviewer\, the date the case was closed or referred for further action\, the date the provider reimbursed the state for an erroneous payment\, and the date any adjustment to the provider's account was made.",Retain until administrative need ends,Private,
7992,Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare. Office of Eligibility Policy,Exception profile report-recipients,1981-,None,"This is computer output microfiche number 68210G\, part of the Surveillance and Utilization Review Subsystem. This lists those recipients whose activities were found to be unusual for their peer group so that the department can investigate these activities. These records include the report date\, the class of service \, the name and identification number of the recipient\, the county where the recipient is located\, the exception criteria chosen by the department and those criteria for which the recipient falls under\, the dates of the report periods and the total amount of the claims submitted during that period\, any specific procedure or diagnosis being reported\, and the number of occurrences per the procedure.",Retain for 3 year(s),Private,
7970,Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare. Office of Eligibility Policy,Utah State Hospital admission review case files,i 1984-,None,"This record is a review of admissions to the Utah State Hospital as required by the Code of Federal Regulations. This review documents the necessity of services as required by a patient. Included in this record are the patient's name\, date of birth\, admission date\, medicaid identification number\, the criteria which must be met to justify hospitalization and treatment of the patient\, reviewer's decision as to justifiable admission\, and the signature and dates of signature of the reviewing registered nurse or physician.",Retain for 5 year(s),Private,
7961,Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare. Office of Eligibility Policy,Preadmission/continued stay files,1981-,Alphabetical by patient name,"This is a review by the bureau to verify that patients admitted to medical institutions need to be there and are receiving proper care. This information is required by 42 CFR 456_(1990)\, Sections C\, E\, and F\, and documents individuals on the Medicaid program. The information is a safeguard against unnecessary utilization of care\, services\, and health care facilities. Information includes preadmission/continued stay inpatient care transmittal forms\, patient care transmittal\, continued stay review\, and contact notes. Includes an evaluation of the recipient's need for assistance\, a plan of care\, medical review\, certification by a physician that inpatient care is needed\, provider\, provider identification number\, name of the attending physician\, and any changes to the patient's condition or plan of care.",Retain for 7 year(s),Private,
7995,Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare. Office of Eligibility Policy,Frequency distribution report-treatment and analysis,1981-,None,"This is computer output microfiche number 68210K\, part of the Surveillance and Utilization Review Subsystem. This is used to aid the department in verifying the statistical validity of the data and to establish the upper and lower limits of the claims. These records include the report date\, the diagnosis and treatment class\, the dates of service for which the data is being reported\, the ranges used in the frequency distribution\, and the number of treatments or diagnoses which falls within each specified range.",Retain for 3 year(s),,
8000,Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare. Office of Eligibility Policy,Exception log-treatment and analysis,1977-,None,"This is computer output microfiche number 68210Q\, generated by the Surveillance and Utilization Review Subsystem. This report serves as an index to the exception profile report. It includes the report date\, the class of service code\, the provider's name and identification number\, the page in the exception profile where this treatment and diagnosis profile begins\, the forced exception indicator\, and the county and area where the provider is located.",Retain for 3 year(s),Private,
8002,Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare. Office of Eligibility Policy,Medicaid Management Information System report item exception log-recipient,1981-,None,"This is computer output microfiche number 68210S\, generated by the Surveillance and Utilization Review Subsystem. This report provides an index to the exception profile report. It includes the report date\, the class of service\, the recipient's name and identification number\, the period covered by the report\, and the page where the profile begins.",Retain for 3 year(s),Private,
8008,Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare. Office of Eligibility Policy,Procedure code report,1981-,None,"This is computer output microfiche number 68035C showing the different types of medical procedures covered by medicaid and the code number to be used by the health care provider in claiming reimbursement. It includes the run and report dates\, the category of service\, the name and code number of the procedure\, the minimum and maximum ages and sex of potential patients\, the beginning and ending dates\, the factor code\, and the aid categories.",Retain until administrative need ends,,
8012,Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare. Office of Eligibility Policy,Alphabetic by client last name,1981-,Alphabetical by client last name,"This is computer output microfiche number 18130B\, produced bi-monthly listing in alphabetic order those clients receiving medical assistance. It includes date of report\, county and district code\, type of assistance\, category of assistance\, case number\, client identification number\, client name\, effective date of assistance\, client's date of birth\, sex\, and the amount of assistance payments.",Retain until administrative need ends,Private,
8015,Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare. Office of Eligibility Policy,Medicaid Management Information System and Management and Administrative Reporting System reports,1981-,None,"This is computer output microfiche number 68115A consisting of a number of management reports used by the agency for policy planning\, program evaluation\, federal reporting\, accounting\, auditing\, and monitoring of the medicaid program. This includes reports numbers 08016-8043.",Retain until administrative need ends,Private,
8018,Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare. Office of Eligibility Policy,Third-party payment analysis,1981-,None,"This is an analysis of the number and amount of third party payments received on medicaid claims. This is part of COM number 68115A\, MARS Reports. It includes the report date\, the effective date of the report\, the category of service\, the provider identification number\, the number claims\, the number of claims with third party payments\, the percentage of claims with third party payments\, the total claim dollars\, the third party dollars\, and the third party dollars as a percentage of the total claim.",Permanent. Retain until administrative need ends,,
8023,Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare. Office of Eligibility Policy,Recipient cost summary,1981-,None,"This is an analysis of the costs of the medicaid program. This is part of COM 68115A\, MARS Reports. It includes the run date\, the effective date\, the category of service\, a breakdown of recipients by category showing the number of claims paid for the year to date\, the cost share amounts - total\, average\, and trend - the average claim payments\, and the average claim cost.",Permanent. Retain until administrative need ends,,
8027,Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare. Office of Eligibility Policy,Error frequency analysis,1981-,None,"This is an analysis of the frequency of errors in the medicaid program. This is part of COM 68115A\, MARS Reports. It includes the run date\, the effective date\, the category of service\, the month of the report\, the provider identification number\, and for each provider\, the number of claims paid\, the number of claims suspended\, the percentage paid from suspense\, the number of claims denied\, the number of claims overridden\, and the average errors per 100 paid claims.",Permanent. Retain until administrative need ends,,
8028,Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare. Office of Eligibility Policy,Drug usage frequency summary,1981-,None,"This is an analysis of the amount and type of drugs prescribed for medicaid patients. This is part of COM number 68115A\, MARS Reports. It includes the run date\, the effective dates\, the therapeutic class\, the number of prescriptions\, both total and as a percentage of all drugs\, and the average expenditure\, and usage ranking.",Permanent. Retain until administrative need ends,,
8030,Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare. Office of Eligibility Policy,Provider claim filing summary,1981-,None,"This is an analysis of the pattern of claim filing by providers. This is part of COM 68115A\, MARS Reports. It includes run date\, effective date\, category of service\, the provider identification number\, the total claims paid\, the total amount paid\, the average number of days to filing\, the claims received in 1-30 days\, 31-60 days\, 61-90 days\, 4-6 months\, and more than 6 months\, giving both the number of claims and the amount paid.",Permanent. Retain until administrative need ends,,
8032,Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare. Office of Eligibility Policy,Medicare participation analysis,1981-,None,"This is an analysis of the amount of participation in medicare in the state. This is part of COM 68115A\, MARS Reports. It includes the run date\, the effective date\, the number of persons eligible for medicare and the number of claims denied\, paid\, processed\, and in suspense and the expenditures of the current month\, same month last year\, six month average this year\, state fiscal year to date this year and last year\, and federal fiscal year to date.",Permanent. Retain until administrative need ends,,
8038,Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare. Office of Eligibility Policy,Periodic screening cost analysis,1981-,None,"This is an analysis of the costs of operating the Early and Periodic Screening\, Diagnosis and Treatment program. This is part of COM 68115A\, MARS Reports. It includes run date\, effective date\, the children age categories (0-5\, 6-21)\, and a list of counties showing the total children in the program\, the total claims cost\, and the average cost of claims for the children who have been screened and who have not been screened.",Permanent. Retain until administrative need ends,,
8041,Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare. Office of Eligibility Policy,Medicaid assistance financial status,1981-,None,"This is a summary of the current expenditures for medicaid. This is part of COM 68115A\, MARS Reports. It includes run date\, effective date\, the category of service\, the amount budgeted this month\, the amount spent this month\, the amount spent the same month last year\, the 6 month average this year\, the state fiscal year to date for this year budget\, this year actual and last year actual\, the state fiscal year end\, the budget projected expenditures\, and the variance in dollars and in percentage.",Permanent. Retain until administrative need ends,,
23804,Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare. Office of Eligibility Policy,Family Dental Plan Portable Clinic patient records,1996-,"Alphabetical by last name, thereunder alphabetical by first initial","These records contain information about dental patients who receive treatment at the Portable Clinic under the Family Dental Plan and Medicaid. The records document treatment of the patients. Information includes x-rays\, individuals' medical histories\, Medicaid forms\, progress notes\, and the treatment plans for the individual patients.",Retain for 7 year(s) after case is closed,Private,
24124,Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare. Office of Eligibility Policy,"Medical eligibility case files, St. George Office",1996-,Alphabetical by client last name,"These records contain unique information in rough notes or drafts assembled or created and used to prepare or analyze other documents. The information adds proper understanding to the formulation and execution of policies\, decisions\, actions\, or responsibilities.",Retain for 5 year(s) after case is closed,Private,
23799,Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare. Office of Eligibility Policy,Family Dental Plan Ellis Shipp Clinic patient records,1996-,"Alphabetical by last name, thereunder alphabetical by first initial","These records contain information about dental patients who receive treatment at the Ellis Shipp Clinic in Salt Lake City under the Family Dental Plan and Medicaid. The records document treatment of the patients. Information includes x-rays\, individuals' medical histories\, Medicaid forms\, progress notes\, and the treatment plans for the individual patients.",Retain for 7 year(s) after case is closed,Private,
3612,Department of Health and Human Services. Division of Substance Use and Mental Health,Substance abuse executive summaries of on site evaluation reports,i 1983-,Alphanumerical,"These are summaries of on site evaluation reports used to provide information to the public summarizing compliance of private organizations contracting with the State Division of Alcoholism and Drugs. These reports include a brief statement of compliance and/or noncompliance with elements of the contract\, initiation of any corrective action\, overall compliance issues\, and any decisions to either withdraw or increase program funding.",Retain for 5 year(s),Public,
23802,Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare. Office of Eligibility Policy,Family Dental Plan St. George Clinic patient records,1996-,"Alphabetical by last name, thereunder alphabetical by first initial","These records contain information about dental patients who receive treatment at the St. George Clinic under the Family Dental Plan and Medicaid. The records document treatment of the patients. Information includes x-rays\, individuals' medical histories\, Medicaid forms\, progress notes\, and the treatment plans for the individual patients.",Retain for 7 year(s) after case is closed,Private,
17244,Department of Health and Human Services. Division of Substance Use and Mental Health,Mental health provider files,1982-,Chronological,"This is a complete record on the provider and the services available to social service clients. This series includes a service plan\, Quality Control Review\, Pre-Site Review\, budget statement\, and related correspondence.",Retain for 5 year(s) after expiration of contractual agreement,Public,
17245,Department of Health and Human Services. Division of Substance Use and Mental Health,Mental health patient commitment notices,1980-,Chronological,"This is a notice sent to the Division which indicates the whereabouts of a patient in the system. A patient may have been transferred to another facility\, released\, or have been committed by the court. This series includes the date of transfer\, date of discharge\, name of facility\, and type of commitment.",Retain for 5 year(s) after resolution of issue,Controlled,
11799,Department of Health and Human Services. Division of Substance Use and Mental Health,Assessment files,1989-,"Alphabetical by surname, thereunder chronological","These files document mental health assessments of clients and are used to determine their medical needs for nursing facility services and mental health treatment programs. Information includes name\, family information\, employment histories\, psychiatric and psychological information.",Retain for 9 year(s),Exempt,
17227,Department of Health and Human Services. Division of Substance Use and Mental Health,Workshop and training files,1982-,Chronological,Workshop and training materials related to alcoholism and drug treatment.,Retain for 3 year(s),Public,
17246,Department of Health and Human Services. Division of Substance Use and Mental Health,National Drug and Alcoholism Treatment Unit survey report,1980-,Chronological,"This is a statistical report requested by and sent to the federal government. It contains the number of clients participating in a substance abuse treatment program. The report is not done on a continual basis\, but only when requested by the federal government. A copy of this report is returned to the agency.",Permanent. Retain for 2 year(s) after completion of publication or report,Public,
6765,Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare. Office of Medicaid Operations.,Medical claims,1979-,"Chronological, thereunder numerical by transaction control number","Reimbursement claims filed by medical providers for services covered by medicare or medicaid\, and used by the bureau to approve payments to providers for eligible patients. Includes transportation claims\, corrective forms\, prior approvals\, preadmissions\, payment adjustments\, invoices\, health insurance claims\, pharmacy claims\, outpatient claims\, and long-term care turnaround documents. Information contained within this record includes but is not limited to: patient name\, address\, telephone number\, birth date and gender; whether the client has health insurance; name\, address\, and medicaid provider number of the health care provider; description of services performed and charges; health care provider signature\, and the health,care financing reviewer.",Retain for 10 year(s),Private,
7902,Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare. Office of Medicaid Operations.,Pre-admission continued stay,1977-,none,"This is a list of pre-admission/continued stay approval forms input into MMIS. This is part of COM number 68015E\, MMIS Claims Exception Reports. It includes run and report dates\, the location code\, the identification number of the clerk inputting the data\, the name of the individual inputting the data\, the transaction control number\, the recipient's name\, age\, sex\, identification number\, date of birth\, and address\, the provider's identification number\, the recipient's insurance type code\, the recipient's aid category code\, the recipient's fund type code\, whether the recipient has other insurance\, if the recipient has received medicare\, the dates of service and the medicare identification number\, the patient's admission dates\, the,attending and admitting physicians' license numbers\, the name and telephone number of the responsible party\, the diagnostic codes and onset dates\, the surgical procedures codes and dates\, and the approved level of care codes and the beginning and ending dates of stay.",Retain for 9 year(s),Private,
7910,Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare. Office of Medicaid Operations.,General medical claim exception,1977-,None,"This is a list of claims from general medical providers that exceed the norm for this group. This is part of COM 68015E\, MMIS Claims Exception Reports. It includes run and report dates\, the category of service\, the location code\, the clerk's identification number\, the name of the employee inputting the data\, the medical records number\, the provider type code\, the transaction control number\, the recipient's name\, age\, sex\, identification number\, and date of birth\, the provider identification number\, the recipient's aid category\, the recipient fund type code\, if the recipient as other insurance\, if the treatment an emergency\, the prior approval number\, the EPSDT indicator\, if there is an error\, the error code\, description of,the error\, and the status code\, the dates of service\, the number of units\, the place of service\, the type of service\, the amount of extra charge\, the submitted charge amount\, the allowed charge source\, and the allowed charge amount\, the billing date\, the total charge\, the amount of third party and recipient's payments\, and the net charge.",Retain for 9 year(s),Private,
7903,Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare. Office of Medicaid Operations.,Outpatient hospital claim exception,1977-,None,"These are outpatient hospital claims that exceed the parameters established as normal by the MMIS. This is part of COM 68015E\, MMIS Claims Exception Reports. It includes run and report dates\, the location number\, the clerk's identification number\, the name of the employee entering the data on the terminal\, the medical records number\, the provider type code\, the transaction control number\, the recipient's name\, age\, sex\, identification number\, and date of birth\, the provider's identification number\, the type of insurance\, if any\, the recipient's aid category\, the fund type code\, if the recipient is employed\, if the treatment is for emergency\, accident\, or auto related\, the referring provider's identification number\, the identity of the recipient's insurance,company\, the prior approval number\, the date of the accident\, if any\, whether the recipient is in Early and Periodic Screening\, Diagnosis\, and Treatment (EPSDT)\, whether child abuse is involved\, if the treatment is related to family planning\, if the patient is in lock in or case management\, and\, if so\, the provider identification number\, and a record of services rendered\, giving the dates of first and last services\, the units of service\, the place and type of service\, the procedure code\, the diagnosis code\, the EPSDT indicator code\, the submitted charge\, the allowed charge source\, and the amount of allowed charge.",Retain for 9 year(s),Private,
7905,Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare. Office of Medicaid Operations.,Independent lab and x-ray claim exception,1977-,None,"These are claims from laboratories and x-ray facilities that exceed the norm for these types of facilities. This is part of COM number 68015E\, MMIS Claims Exception Reports. It includes run and report dates; the location code; the category of service; the clerk's identification number; the name of the employee entering the data on the terminal; the provider type code; the transaction control number; the recipient's name\, age\, sex\, identification number\, and date of birth; the provider's identification number; the type of insurance code number; the recipient aid category; the recipient fund type; whether the recipient has other resources; if the recipient is employed; if the treatment is for an emergency\, an accident\, and if auto related; the referring,provider identification number; the prior approval number; the date of the accident\, if any; whether EPSDT\, child abuse\, or family planning involved; the diagnosis codes; if a lock in or case management involved; the provider identification number; if any errors\, the error code\, the reason for the error\, and the status of the error; the dates of the first and last service; the units\, place and type of service codes; the procedure code; the diagnosis code; the EPSDT indicator codes; the submitted charges; the allowed charges source; and the amount of allowed charge; billing date; total charges; less third party payments; and the net charges.",Retain for 9 year(s),Private,
7917,Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare. Office of Medicaid Operations.,Claim adjustment exception,1977-,None,"This is a list of claims adjustments that exceed the norm established for this type of transaction. This is part of COM 68015E\, MMIS Claims Exception Reports. It includes run and report dates\, the category of service\, the location code\, the clerk's identification number\, the transaction control number\, the medical records number\, the transaction control number to be adjusted\, the identification numbers of the provider and recipient to be adjusted\, the date of service to be adjusted\, the reason for the adjustment code\, the identification number of the clerk preparing the adjustment\, and\, if an error is made\, the error code\, a description of the error\, and the status.",Retain for 9 year(s),Private,
7923,Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare. Office of Medicaid Operations.,Prior authorization request exception,1977-,None,"This is a list of prior authorization request that exceed the norm established for that group. This is part of COM 68015E\, MMIS Claims Exception Reports. It includes run and report dates\, the location code\, the clerk's identification number\, the name of the employee entering the data to the system\, the transaction control number\, the recipient's name\, sex\, age\, identification number\, and date of birth\, the provider's identification number\, the prior authorization number\, the effective and termination dates\, the reviewer's identification number\, if the reviewer signed the claim\, and the date of signature\, if an error occurred\, the error code\, description of the error\, and the status\, and a statement of services broken down by estimated,units and cost\, approved units and cost\, and units used and cost; if recipient hospitalized\, the provider identification number\, the estimated number of days in the hospital\, the hospital procedure code\, the approved days stay\, sterilization data\, reviewer identification number\, if the reviewer signed the claim and the signature date.",Retain for 9 year(s),Private,
7916,Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare. Office of Medicaid Operations.,Claim credit exception,1977-,None,"This is a list of credit applied to medicaid providers' accounts that exceed the norm established for this group. This is part of COM 68015E\, MMIS Claims Exception Reports. It includes run date\, category of service\, transaction control number\, clerk's identification number\, medical records number\, the transaction control number to be credited\, the identification number of the provider and recipient to be credited\, the dates of service to be credited\, the reason for the credit\, and if an error is made\, the error code\, description of the error\, and status.",Retain for 9 year(s),Private,
7922,Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare. Office of Medicaid Operations.,Indigent eligibility/need exception,1977-,None,"This is a list of claims submitted for indigents which exceed the norm established for that group. This is part of COM 68015E\, MMIS Claims Exception Reports. It includes run and report dates\, the location code\, the clerk's identification number\, the name of the employee entering the data to the system\, the transaction control number\, the recipient's name\, sex\, age\, identification number\, and date of birth\, the provider's identification number\, the prior authorization number\, the effective and termination dates\, the reviewer's identification number\, if the reviewer signed the claim\, and the date of signature\, if an error occurred\, the error code\, description of the error\, and the status\, and a statement of services giving the drug\, supply\, or,procedure codes\, the requested units\, and the approved units.",Retain for 9 year(s),Private,
7945,Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare. Office of Medicaid Operations.,Preliminary payment summary,1977-,None,"This is a computer output microfiche number 68015F produced weekly that lists the payments made to health care providers under the medicaid system. This is used as an audit tool. It includes the run and report dates\, the provider's identification number\, the payee's name and address\, the amount of the warrant\, the warrant number\, the low organizational and account numbers\, the activity code\, and the amount charged.",Retain for 9 year(s),Private,
83640,Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare. Office of Medicaid Operations.,Medicaid Management Information Systems direct billing report,1986-,chronological,"This report is titled Direct Billed Accepted Batches and shows Tape Number\, Provider\, Batch Date and Number\, Keyed by\, Batch Control and sheet total.",Retain for 9 year(s),Private,
84686,Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare. Office of Medicaid Operations.,Yearly deleted claims,1989-,Chronological,This record series tracks Medicaid claims on individual medical services which are received by the Bureau and transferred to backup systems. Claims entered into the Medicaid Management Information System and later manually deleted by a Medicaid worker are recorded on this report.,Retain for 9 year(s),,
12240,Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare. Office of Medicaid Operations.,Project and suspense correspondence,1986-,Chronological,"Correspondence received and created by the bureau relating to bureau projects. Does not include executive correspondence\, which might document office procedures or policies.",Retain for 7 year(s),Public,
19003,Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare. Office of Medicaid Operations.,Medicare crossover transaction report,1997-,Numerical by transaction control number,"This is a list of Medicare claims that are crossed over to Medicaid claims for Medicaid partial payment. The report includes the medicare document number\, medicaid transaction control number\, recipient ID number\, provider number\, co-insurance amount\, deductable amount\, Medicare payment amount\, payment date\, Medicaid amount\, Medicaid payment date and disposition code.",Retain for 9 year(s),Private,
18159,Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare. Office of Medicaid Operations.,Utah Health Information Network transmission summary,1995-,Chronological,"These records are a daily report of claims submitted electronically through the Utah Health Information Network (UHIN) from medical providers\, for their patients on the medicaid system. Providers are contacted about transmission errors and asked to resubmit their previous claims. These records document errors to ensure the information received is correct. Information includes transmitters name\, provider or transmitter identification number\, number of claims submitted\, number of claims rejected or pending\, claim dollar amount\, and errors occurring during the transmission.",Retain for 5 year(s),Private,
27259,Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare. Office of Medicaid Operations.,Daily paper claim logs,2006-,Chronological by date received.,"Records which provide detailed information on incoming and/or outgoing documents\, data\, and other communications that require distribution or action.",Retain for 7 year(s),Private,
6932,Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare.,Administrative hearings files,1985-,Chronological,"Records of hearings conducted as part of the regulatory process and hearings on proposed rules and changes; they may be maintained with related information including meeting notices\, proofs of publications\, meeting minutes\, and the conclusions reached. UCA 52-4-200 (2009) requires that written minutes be kept of all open meetings. May include audio and video recordings.",Permanent. Retain for 3 year(s),Public,
13432,Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare.,Hearing case files,1972-,Alphabetical by client name.,"This series contains hearing files of individuals appealing their denial for Medicaid benefits\, such as individual procedures\, home health care\, medical equipment\, hospitalization\, and providers challenging amounts of payment. Formal hearings review eligibility decisions from the Department of Workforce Services. Information includes notices\, notes\, correspondence\, conclusions reached\, sound recordings\, and other relevant information.",Retain for 6 year(s) after case is closed,Private,
14966,Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare.,Claims processing assessment system user manuals,1991-,Numerical by sections,"These are system users manuals created by Financial Services Bureau within the division of Health Care Financing. The manuals documents all aspects of the Claims Processing Assessment System\, (series 80578) which is a computer system that administers medicaid quality control and serves as a management tool for examining and evaluating the accuracy of claims processing and medical payments. The manuals also identifies the workings of the automated system and shows the documents which are produced by the system. Information includes a system introduction/function\, manual organization\, policy and procedures\, CPAS audit program information for the various types of claims\, and system log on/off procedures.",Permanent. Retain until superseded,Protected,
83667,Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare.,Explanation of medical benefits reports,1991-,Alphabetical by client name,"This series provides an explanation of medical benefits. Information includes the name of the client\, name of provider\, date of service\, description of service\, drug quantity information\, client identification number\, etc.",Retain for 10 year(s),Private,
7831,Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare. Office of Managed Health Care,Legal files,1985-,None,These are duplicate copies of records of legal cases brought by or against the division. These copies are sent to the bureau from the Attorney General's office for informational purposes. They also partially function as a backup should anything happen to the Attorney General's records. These records include cases involving fraud and appeals of the decisions of the administrative hearing officer.,Retain until resolution of issue,Private,
3496,Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare. Office of Eligibility Policy,Travel reimbursement requests,i 1981-,None,"Correspondence\, forms\, and related records pertaining to agency travel and transportation functions.",Retain for 3 year(s),Public,
3130,Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare. Office of Eligibility Policy,Indigent medical eligibility case files,2014.,Alphabetical by patient last name.,"Medical eligibility case files contain medical and billing records for individuals needing subsidized medical care\, who do not qualify for medicaid or medicare. The series serves as a complete record of medical services received by indigent individuals. Also documented is financial information concerning patient financial status\, payments\, certification of eligibility\, medical need\, and denial of services. These case files are kept by the Provo office and include those created at their clinic as well as others created by authorized providers in the community. Information includes client name\, social security number\, county code\, description of patient's condition or symptom's\, diagnosis\, medical history\, laboratory results\, provider name and address\,,medications\, notice of denial and patients's hearing requests\, hearing outcome\, third party investigation\, and employment status.",Retain for 7 year(s) after case is closed,Private,
7948,Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare. Office of Eligibility Policy,Hospital utilization post-payment review case files,1984-,"Chronologically by date, thereunder by case file number.","This series contains random\, sample reviews of services provided to medicaid recipients. The reviewing process helps to ensure the necessity of provided services. Included in this record are post-payment claim review data entry forms\, case summaries of review actions\, hospital admission screening review forms\, appropriateness evaluation protocols\, psychiatric admission appropriateness criteria\, appropriateness of day of care information\, requests for patients' medical records\, notifications of findings\, patients' medical records\, claim histories\, and override option sheets. Information contained within the records includes case file numbers\, sample months and numbers\, dates of review\, hospital names\, patients' names and ages\, gender\, total days of stay\, diagnoses\, treatments prescribed\, surgical procedures\, attending and admitting physicians' names\, review results\, names of persons reviewed\, review findings\, and dates of findings.",Retain for 12 year(s),Private,
7965,Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare. Office of Eligibility Policy,Patient assessment section log,i 1982-,Chronological,"This record monitors the inflow of medicaid documents which helps ensure that responses are prompt. Included in this record are the date that the Patient Care Transmittal Form (10A) is received; date an incomplete form is returned to person submitting the form; document log number; transaction control number; name of patient\, dates telephone approval is given; date approval becomes effective; date information was sent to data entry; date written approval is sent to facility; dates of interim\, 30\, 90\, and 180 day reviews; and date case is closed.",Retain for 1 year(s),Private,
7969,Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare. Office of Eligibility Policy,Inspection of care reports-Utah State Hospital,1983-,None,"This is a record of the inspection conducted by the bureau of the care received by inmates of the state hospital. It includes list of current patients in the unit\, an Inspection of Care Psychiatric Report\, Inspection of Care Findings and Plan of Correction Report\, Inspection of Care Revisit Report\, Inspection of Care Summary of Findings Not Corrected Report\, and a Problem Identification Sheet for Inspection of Care Survey/Certification. Information includes a list of patients certified for treatment giving their names\, identification number\, date of birth\, location\, admission date\, transaction control number\, and diagnosis; an inspection of care of specific patients including the level of care\, the name and identification number of the,facility\, the name and identification number of the physician\, the patient's admission date\, the patient's next of kin and the results of the review of the patient's care\, activities\, physician service\, nursing services\, psychiatric and medical records; a summary statement of findings including any deficiencies and the provider's plan of action to correct them; and the dates of the inspection.",Retain for 5 year(s),Public,
7982,Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare. Office of Eligibility Policy,Medicaid Management Information System remittance statement,1981-,None,"This is a computer output microfiche number 68015A produced weekly showing the medicaid claims paid\, denied\, and in process. It includes the report date\, the name of the health care provider\, the provider's identification number\, and the category of service. Other information is as follows: Claims paid: gives name and client identification number of the recipient\, the transaction control number\, the first date of service\, the amount of total charges\, the amount of recipient co-payment\, the amount of payment from other sources\, the claim amount paid\, the dates of service\, the units of service\, the amount of submitted charges\, the amount of allowed charges\, an explanation for the allowed charges\, and a total of all payments to that provider for,that category of service. Claims in process: gives the recipient name and claim identification number\, the transaction control number\, the dates of service\, the total charges\, and the total of all charges for that provider for that category of service. Claims denied: gives recipient name and client identification number\, the transaction control number\, the dates of service\, the total charges\, and the reasons for the denial.",Retain until administrative need ends,Private,
7984,Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare. Office of Eligibility Policy,Class group totals report-providers,1981-,None.,"This is computer output microfiche number 68201A generated by the Surveillance and Utilization Review Subsystem. These are class profiles used to verify the statistical data of each provider class group to provide detailed breakdown of the overall utilization patterns. These records include the report date\, the category of service\, and a listing of the type of service name and number\, and the amount of claims per service up to five report periods covered by the report (i.e.\, Oct 1982 - Sept 1983\, Oct 1982 - Mar 1983\, etc.).",Retain for 3 year(s),Public,
7991,Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare. Office of Eligibility Policy,Frequency distribution report-recipient,1981-,None,"This is computer output microfiche number 68210F\, part of the Surveillance and Utilization Review Subsystem. This is used to aid the department in verifying the statistical validity of the data on the system and to establish the upper and lower limits of the claims considered normal. It includes the report date\, the class codes of service\, the dates of service for which the data is being reported\, the ranges used in the frequency distribution\, and the number of recipients whose activity level falls within each specified range.",Retain for 3 year(s),,
8006,Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare. Office of Eligibility Policy,Diagnosis code report,1981-,None,"This is computer output microfiche number 68035A listing the code used by the Medicaid Management Information System (MMIS) for medical diagnoses. It includes the run and report dates\, the code number\, the name of the diagnosis\, the minimum and maximum ages associated with the diagnosis\, the sex of the potential patients\, whether there is an accident\, emergency or family planning indicator\, and the total number of records.",Retain until administrative need ends,,
8013,Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare. Office of Eligibility Policy,Numeric by case number,1981-,Numerical by case.,"This is computer output microfiche number 18130C issued bi-monthly listing the clients receiving medical assistance. It includes report date\, county or district code\, type of assistance\, category of assistance\, case number\, client identification number\, client name\, effective date of assistance\, client's date of birth\, sex\, and the amount of assistance payments.",Retain until administrative need ends,Private,
8022,Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare. Office of Eligibility Policy,County participation analysis,1981-,None,"This is an analysis of the participation in the medicaid program broken down by county. This is part of COM 68115A\, MARS Reports. It includes the run date\, the effective date\, the name of the county\, and a breakdown by category (categorically needy money payment\, categorically needy no money payment\, medically needy\, medically indigent\, migrant medical\, and refugee other) of recipient showing the number of eligible recipients\, the number of participating recipients\, the percentage of recipients participating\, the amount of total payment\, the average payment per participating recipient\, and the average payment for eligible recipients.",Permanent. Retain until administrative need ends,,
8034,Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare. Office of Eligibility Policy,County expenditure summary and analysis,1981-,None,"This is an analysis of the amount of money spent on the medicaid program by county. This is part of COM 68115A\, MARS Reports. It includes run date\, effective date\, month of the report\, the county\, the medical assistance category\, and the number of inpatient claims\, physician claims\, nursing home claims\, pharmacy claims\, other claims\, total claim\, and the total dollar amount. The Analysis Report gives these figures by county while the Summary Report shows the totals for all counties.",Permanent. Retain until administrative need ends,,
8070,Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare. Office of Eligibility Policy,Rulemaking five year rule review file,1979-,None,"This is a tickler file for those rules subject to review after five years. It includes a copy of Administrative Rule Making Notice of Agency Action\, transmittal memoranda\, and memoranda for staff coordination and approval of the rule. Information includes: Administrative Rulemaking Notice of Agency Action: the name and address of the department and division\, the name and telephone number of the contact person\, the title of the rule\, a summary of the rule or change and the reason for it\, the anticipated cost impact of the rule\, the type of notice (proposed rule\, change in proposed rule including the rule number\, a 120 day rule\, or a five year review/continuation)\, a justification for a 120 day rule\, whether the rule is authorized by state code or required by,federal mandate and the applicable citations\, the means by which the public may comment on the proposed rule (at a public hearing\, by appearing at the agency\, or by written comment) and the period for making their comments\, the name and signature of the agency head or designee\, the date the notice was signed\, the date and time the notice was received in the Office of Administrative Rules and the name of the person receiving it\, the date the rule becomes effective\, and the Office of Administrative Rules and agency file numbers; Memorandum transmittal: gives the date of transmittal to the division director from the bureau director\, the type of transmittal (initial notice or adoptive notice)\, a description of any attached documentation\, and the names\,,initials\, and dates of approval of all staff members who have seen and approved the proposed rule.",Retain until final action,,
8049,Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare. Office of Eligibility Policy,Records of the consultative committee,1981-,None,"This is a committee of nurses and physicians organized to resolve questions of patient placement in health care facilities and of the level of care given the patients. These records include Committee Action Request and a record of the committee meetings. Information includes the date of the meeting\, whether the meeting is a regularly scheduled meeting or an emergency meeting\, the name of patient whose case was discussed in the meeting\, the committee findings\, the action recommended by the committee\, any follow-up action recommended\, and the signatures of the committee members present.",Permanent. Retain for 5 year(s),Private,
23772,Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare. Office of Eligibility Policy,Family Dental Plan Salt Lake City Clinic patient records,1996-,"Alphabetical by last name, thereunder alphabetical by first initial","These records contain information about dental patients who receive treatment at the Salt Lake Clinic under the Family Dental Plan and Medicaid. The records document treatment of the patients. Information includes x-rays\, individuals' medical histories\, Medicaid forms\, progress notes\, and the treatment plans for the individual patients.",Retain for 7 year(s) after case is closed,Private,
23803,Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare. Office of Eligibility Policy,Family Dental Plan Layton Clinic patient records,1996-,"Alphabetical by last name, thereunder alphabetical by first initial","These records contain information about dental patients who receive treatment at the Layton Clinic under the Family Dental Plan and Medicaid. The records document treatment of the patients. Information includes x-rays\, individuals' medical histories\, Medicaid forms\, progress notes\, and the treatment plans for the individual patients.",Retain for 7 year(s) after case is closed,Private,
3808,Department of Human Services.$bDivision of Substance Abuse and Mental Health,Education of the handicapped training manuals,1960-2004.,Alphanumerical,,Permanent. Retain for 1 year(s),,
3905,Department of Human Services.$bDivision of Substance Abuse and Mental Health,Utah Mental Health Association's directories,1977-2004.,Alphanumerical,,,,
7141,Department of Health and Human Services. Division of Substance Use and Mental Health,Mental health patient case files,1974-,Numerical by case number,"These files document services provided to clients by the Division of Mental Health. Information includes name\, social security number\, correspondence\, psychiatric and psychological information\, birthdate\, and correspondence.",Retain for 30 year(s),Controlled,
17228,Department of Health and Human Services. Division of Substance Use and Mental Health,Substance abuse provider contract files,1984-,Alphabetical by district,"Criticisms\, evaluations\, and reports of a program to ensure compliance with the regulations and quality assurance of the provider who has a contract with the division. This series includes status of license\, program evaluation\, criticisms of the program\, copy of the contract\, and resumes.",Retain for 6 year(s) after expiration of contractual agreement,Private,
17225,Department of Health and Human Services. Division of Substance Use and Mental Health,Driving under the influence offender instructor certification files,1983-,Alphabetical by district,"This is a record of the certification of instructors who work in educational programs for DUI offenders. Data on the program itself is maintained by the Office of Licensing. This series includes instructor applications for certification\, and copies of class surveys performed by the state Substance Abuse staff. These surveys are done to ensure that the instructors are following the state approved curriculum. These classes are monitored annually.",Retain for 6 year(s),Private,
22010,Department of Health and Human Services. Division of Substance Use and Mental Health,Financial Information Resources System (FIRMS) periodic reports,1990-,Numerical by report number,Includes the following: FICAA01T Trail balance monthly. FICAA05P Outstanding encumbrance. FICAA09P Outstanding reservation. FICAA10P Cash deposits. FICAA30P General ledger activity. FICAA85P Revenue and expenditure status by fund. FICAED01 Expenditure detail by sub-account. FICAES01 Expenditure status by sub-account. FICAES02 Work program/expenditure comparison by summary account. FICARD01 Revenue detail by sub-account within organization. FICARS01 Revenue status by sub-account. FICARS02 Estimated revenue/realized revenues. FICAER01 Expenditure/revenue summary by level 2. FICAMP01 Revenue account status by activity other than Department of Transportation. OBSOLETE RECORD SERIES BY 1998.,Retain for 5 year(s),Public,
83427,Department of Health and Human Services. Division of Substance Use and Mental Health,Alcohol servers education and training files,1980-,Alphabetical by employee surname,"These files document educational training given to alcohol serverswithin the State of Utah. The Division of Substance Abuse has been charged with the responsibility for conducting the training. Information includes name\, social security number\, class outlines\, and evaluations.",Retain until superseded,Public,
7898,Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare. Office of Medicaid Operations.,Claims to be adjusted,1977-,None,"This is a list of claims which need adjusted before they can be paid. This is part of COM number 68015E\, MMIS Claims Exception Reports. It includes report and run dates\, the identification number of the clerk inputting the data\, the transaction control number\, the provider identification number\, and the recipient's identification number.",Retain for 9 year(s),Private,
7908,Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare. Office of Medicaid Operations.,Rural health claim exception,1977-,None,"This is a list of claims from rural health clinics that exceed the norm for providers in this category. This is part of COM 68015E\, MMIS Claims Exception Reports. It includes run and report dates\, the location code\, the category of service\, the clerk's identification number\, the name of the employee entering the data on the terminal\, the provider type code\, the transaction control number\, the recipient's name\, age\, sex\, identification number\, and date of birth\, the provider's identification number\, the type of insurance code number\, the recipient aid category\, the recipient fund type\, whether the recipient has other resources\, if the recipient is employed\, if the treatment is for an emergency\, an accident\, and if auto related\, the referring,provider identification number\, the prior approval number\, the date of the accident\, if any\, whether EPSDT\, child abuse\, or family planning involved\, the diagnosis codes\, if a lock in or case management involved\, the provider identification number\, if any errors\, the error code\, the reason for the error\, and the status of the error\, the dates of the first and last service\, the units\, place and type of service codes\, the procedure code\, the diagnosis code\, the EPSDT indicator codes\, the submitted charges\, the allowed charges source\, and the amount of allowed charge\, billing date\, total charges\, less third party payments\, and the net charges.",Retain for 9 year(s),Private,
7911,Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare. Office of Medicaid Operations.,Non-emergency transportation claim exception,1977-,None,"This is a list of claims from non-emergency transportation companies that exceed the norm established for this group. This is part of COM 68015E\, MMIS Claims Exception Reports. It includes run and report dates\, the category of service\, the location code\, the clerk's identification number\, the name of the employee inputting the data\, the medical records number\, the provider type code\, the transaction control number\, the recipient's name\, age\, sex\, identification number\, and date of birth\, the provider identification number\, the recipient's aid category\, the recipient fund type code\, if the recipient has other insurance\, if the treatment an emergency\, the prior approval number\, the EPSDT indicator\, if there is an error\, the,error code\, description of the error\, and the status code\, the dates of service\, the number of units or the number of miles\, the place of service and the destination codes\, the type of service\, the amount of extra charge\, the submitted charge amount\, the allowed charge source\, and the allowed charge amount\, the billing date\, the total charge\, the amount of third party and recipient's payments\, and the net charge.",Retain for 9 year(s),Private,
7907,Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare. Office of Medicaid Operations.,Emergency transportation claim exception,1977-,None,"This is a list of claims from emergency transportation services that exceed the norm for this group of medicaid providers. This is part of COM 68015E\, MMIS Claims Exception Reports. It includes run and report dates\, the location code\, the category of service\, the clerk's identification number\, the name of the employee entering the data on the terminal\, the provider type code\, the transaction control number\, the recipient's name\, age\, sex\, identification number\, and date of birth\, the provider's identification number\, the type of insurance code number\, the recipient aid category\, the recipient fund type\, whether the recipient has other resources\, if the recipient is employed\, if the treatment is for an emergency\, an accident\, and if auto,related\, the referring provider identification number\, the prior approval number\, the date of the accident\, if any\, whether EPSDT\, child abuse\, or family planning involved\, the diagnosis codes\, if a lock in or case management involved\, the provider identification number\, if any errors\, the error code\, the reason for the error\, and the status of the error\, the dates of the first and last service\, the units\, place and type of service codes\, the procedure code\, the diagnosis code\, the EPSDT indicator codes\, the submitted charges\, the allowed charges source\, and the amount of allowed charge\, billing date\, total charges\, less third party payments\, and the net charges.",Retain for 9 year(s),Private,
7921,Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare. Office of Medicaid Operations.,Medicare crossover payment records disposition,1977-,None,"This is a record of medicaid claims submitted for medicare recipients and the final disposition of those claims. This is part of COM 68015E\, MMIS Claims Exception Reports. It includes run and report dates\, the transaction control number\, the recipient's identification number and name\, the provider's identification number\, the category of service\, the dates of service\, the status (accept\, reject)\, the amount of the medicare and the amount of the medicaid payments.",Retain for 9 year(s),Private,
7934,Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare. Office of Medicaid Operations.,Diagnosis code report,1977-,Numerical by code number,"This is a computer output microfiche number 68035F listing the code number for medical diagnosis for use by health care providers in submitting claims and in filling out the claim form. It includes report date\, the name and code number of the diagnosis\, the minimum and maximum ages and sex of potential patients\, and whether the diagnosis resulted from an accident\, an emergency\, or family planning.",Retain for 9 year(s),,
7939,Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare. Office of Medicaid Operations.,Alphabetical check register,1977-,Alphabetical by name,"This is a computer output microfiche number 18120F showing those individuals who are receiving assistance from the Department of Social Services. It includes the report date\, the assistance case number\, the district code\, the assistance type code\, the check number\, the amount of the payment\, and the payee's name and address.",Retain for 9 year(s),Private,
7941,Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare. Office of Medicaid Operations.,Medical identification card register,1977-,None,"This is a computer output microfiche number 18120D prepared monthly listing all health care providers enrolled in the medicaid program. It includes run date\, the report date\, the district number\, and a listing of the physicians giving their names and identification card numbers.",Retain for 9 year(s),Private,
16909,Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare. Office of Medicaid Operations.,Correspondence file,1986-,Chronological,"This is a file of all correspondence and memoranda generated by the bureau. It includes copies of outgoing correspondence to providers\, other Health Department bureaus\, state agencies\, the federal government\, and the general public.",Permanent. Retain for 12 year(s),Private,
16908,Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare. Office of Medicaid Operations.,Incoming correspondence file,1985-,None,"These are copies of correspondence received by the bureau from other bureaus in the division\, other divisions in Health\, other state agencies\, providers\, and others.",Retain for 1 year(s),Public,
27263,Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare. Office of Medicaid Operations.,Prehearing records,2004-,Chronological by hearing and/or prehearing date.,"This series contains denied claims\, Medicaid eligibility information\, and policy manual references presented during hearings and prehearings for denied payment appeals. Prehearings and hearings are held for individuals who appeal their denial of payments for medical or other related services from the Primary Care Network (PCN). The PCN program provides primary care services only as outlined in the PCN provider manual and does not cover speciality and hospital services for incidents that are not life-threatening. Information includes names\, dates of birth\, Medicaid ID numbers\, personal health records\, and policy manual references. Hearing and prehearing minutes are held by the division office.",Retain for 7 year(s) after case is closed,Private,
28472,Bluffdale (Utah),Subdivision case files and maps,1960-,Alphabetical by subdivision name,These case files document the developmental history of subdivision plans submitted to the Planning Commission for compliance review with applicable development ordinances and standards. This includes those that are considered lot/splits (subdivisions smaller than five lots).,Permanent. Retain for 50 year(s),Public,
28738,Bluffdale (Utah),City Attorney's disconnect litigation files,1978-2008.,Unknown.,"These are case files for significant lawsuits filed by the city and those filed against the city. They are used in pleading cases in court and later for research purposes. They contain various court pleadings\, research material\, and attorneys' notes.",,Public,
80614,Bluffdale (Utah),Building plans,1978-,Chronological,These are blueprints and specifications submitted by building contractors when applying for a building permit for new construction of private residential or commercial structures. They are used in determining code compliance and enforcement of city building codes.,Permanent. Retain for 90 day(s) after end of project or program,Public,
30384,Bluffdale (Utah),Community Development Block Grant project files,1981-,Chronological by project date.,"These records document community development block grants (CDBGs) projects managed by Bluffdale City. Records incude project applications\, budgets and reports.",Permanent. Retain until administrative need ends,Public,1.00 cubic foot
27945,Utah State Tax Commission,Waivers/offer-in-compromise deliberation closed meeting minutes and recordings,1 January 2011-,chronological by meeting date,"This is a record of the official Tax Commission closed meeting minutes. Documents include meeting agenda\, reports\, meeting materials\, records\, and related records documenting the accomplishments of the boards and the committees. These are the original closed minutes.",Permanent. Retain for 10 year(s),Private,
30760,Bluffdale (Utah),Closed meeting recordings,1999-,Chronological by meeting date.,"This series includes recordings taken during meetings closed according to Utah Code 52-4-206 (1-2). If a public body closes a meeting under subsection 52-4-205(1)\, the public body shall make a recording of the closed portion of the meeting\, which shall be complete and unedited from the commencement of the closed meeting through adjournment of the closed meeting.",Permanent. Retain until administrative need ends,Protected,
517,Office of the State Auditor,Public lands survey correspondence,1922-1923.,Alphanumerical.,Claims from Governor Mabey involving the revolving fund for the survey of public lands.,,Public,
1652,Office of the State Auditor,Electronic data processing (EDP) internal controls reports,1975-2015.,Chronological,The electronic data processing (EDP) Internal Controls Review is a study conducted by Arthur Anderson Consulting Co. That examines the State Information Systems Center function. The Auditors office commissioned the report to find out any recommendations for enhancing the computer system to work more efficiently. Holdings: 1975 (1 volume).,Permanent. Retain for 1 year(s),Public,
5085,Office of the State Auditor,Action to recover docket,1890 - 1891.,Alphanumerical by,,Permanent. Retain for 1 year(s),Public,
9414,Office of the State Auditor,Special project work papers,1982-,"Chronological by year, thereunder numerical by project number.","These records are work papers resulting from special audits\, reviews\, or other engagements. The reviews include internal control reviews\, legal compliance and financial related audits\, and fraud investigations. Final results of the reviews are noted in the State Agency Audit Reports (series 1664). The special project review are performed in addition to financial statement and single audits. The special project work papers may also contain sensitive information such as allegations made by an individual (i.e. hotline complaints).",Retain for 10 year(s) after completion of publication or report,Private,
515,Office of the State Auditor,Subject files,1965-1976.,"Chronological by date, thereunder alphabetical by subject.","This series is comprised of miscellaneous auditor files\, reports and correspondence sent between the state auditor and a number of different groups including state agencies\, schools and official organizations. The records detail the relationship between the auditors office and other state agencies.",,Public,6.00 cubic feet
520,Office of the State Auditor,Tax stamps and notes,1959-1980.,Type.,"These tax stamps are a sampling and include oleo stamps ($.05\, $.10)\, cigarette stamps ($.01\, $.015\, $.02\, $.04\, 2 2/5 cent)\, and non-revenue carton stamps. Also present are redeemed coupons from tax bonds and redeemed tax anticipation notes. Tax on oleo and cigarette sales were paid by affixing tax stamps sold to the vendor by the tax commission. Tax anticipation notes and bonds reflect debts by the state. Bond coupons were redeemed by investors for payment.",,Public,0.35 cubic foot
509,Office of the State Auditor,General ledgers,1853-1941.,chronological by date,"This series is comprised of two separate general account ledgers dating back to Utah's territorial time period. Ledgers were kept by the territorial treasurer and document spending within the territory under a number of varying topics. Some of these include by county\, by school\, by individual\, and in the first ledger spending on ""Indian Wars."",General accounts ledger\, showing debit and credit entries\, and reflecting expenditures in summary.",,Public,1.20 cubic feet 1 microfilm reel
511,Office of the State Auditor,Bonds register,1921-1941.,Alphanumerical.,Record of Bonds issued within the State of Utah and tracked by the State Auditor's Office.,,Public,
895,Office of the State Auditor,Commissions audit reports,1936-1947.,Alphanumerical.,Report prepared by internal or external auditors as a result of a financial audit.,Permanent. Retain for 1 year(s),Public,
12372,Office of the State Auditor,Assessing and collecting review records,1987-1993.,Chronological,"These records are created by the Auditor's office under UCA_17-19-15_(1987) which states that the counties must ""annually separately budget for all costs incurred in the assessment\, collection\, and distribution of property taxes and related appraisal programs and submit those budgets to the state auditor for review."" The law was created to allow/direct the movement of revenue from one county to another based on budget\, costs\, and so forth. These records document the State Auditor's review of the assessing and collecting (A & C) of property tax revenue by the counties and contribute to the ""equalization and distribution"" of revenues by the State Treasurer (UCA_17-15(6)_(1993). Information includes worksheets and correspondence relating to A_&_C of property tax\, worksheets relating to the passing of the 1993 law relating to A & C\, and work papers of reviews undertaken of the various counties,for A & C activities. The legislature changed the Auditor's role in this process which effectively ended this record series in 1993.",,Public,
5120,Office of the State Auditor,Appropriation ledger,1900-1904.,,,Permanent. Retain for 1 year(s),Public,
9412,Office of the State Auditor,Audit work papers,1965-,"Chronological by year, thereunder alphabetical by name of entity audited.","These are working papers generated when an audit is performed on a government agency. The audit workpapers provide a link between the field work and the auditor's report. They serve as a record of the results of the audit and the basis of the auditor's opinion. Final results of the audit are noted in the Audit Report (series 1664). Workpapers collected during the course of the audit include financial statements\, forms\, client prepared documents\, and correspondence which documents the performance of audits and their conclusions.",Retain for 10 year(s) after completion of publication or report,Private,
5084,Office of the State Auditor,Expenditures account book,1870-1885.,Alphanumerical,,Permanent. Retain for 1 year(s),Public,
5117,Office of the State Auditor,Tax sale record books,1912-1916.,Chronological.,"Ledgers for tax sales made in each county. Gives record book\, name of person assessed to\, and columns for tax amounts for school\, roads\, bounties\, etc. One section of tax amount columns was to be filled in by the state auditor. Document sales of real property to the government for delinquent taxes.",,Public,7.00 cubic feet
12504,Office of the State Auditor,Assessing and collecting records,1994-,Chronological,"These records are created by the Auditor's office under UCA 59-2-906.1-4 (1994) This series begins a new program. The old program was documented by record series #12372\, Assessing and Collecting records. This series however is not a review of the counties' activities of assessing and collecting property tax but consists of the Auditor's calculations based on information from the State Tax Commission. Information includes two worksheets\, related correspondence\, and information/data from the State Tax Commission.",Retain for 3 year(s),Public,
17928,Office of the State Auditor,Local Government Division correspondence,1980-,"Alphabetical by correspondence type, thereunder chronological by date.","These records consist of correspondence in regards to financial statements and budgets submitted to the State Auditor's office by different entities. Organizations creating correspondence include local government\, special district and school entities.",,Public,
22086,Office of the State Auditor,Municipal budget reports,1975-,"chronological by year, thereunder alphabetical by municipality","The budget reports are collected and reviewed by the Auditor's Office in accordance with UCA 10-6-118 and 10-5-109(1999). The reports are also used by the Utah State Legislature\, other governmental entities\, businesses\, and citizens for the purposes of research and gathering information. The budget reports include actual revenues and expenditures for the last completed fiscal year\, estimated revenues and expenditures for the current fiscal year\, estimates of revenues and expenditures for the budget year\, and a budget certification form.",Permanent. Retain for 5 year(s),Public,
83634,Office of the State Auditor,Responsibilities report,1943-1955.,chronological,"The Auditor Responsibilities Report is a published text of the Auditor's responsibilities and powers according to current law. It is used as a convenient reference guide of the law governing state Auditor activities for state agencies. Holdings: 2 volumes 1943\, 1955.",Permanent. Retain for 1 year(s),Public,
28506,Office of the State Auditor,Political party and committee financial audit working papers,1976-1980.,Chronological.,"These records document financial disclosures of political parties and committees that are required by Utah Code 20A-11-101.5 (2014) for public review\, as well as supporting documentation collected by the state auditor's office. Types of records include bank statements\, cancelled checks\, and itemized contribution and expenditure forms\, which contain names and addresses of individual donors and candidates and the amount contributed or spent.,These are reports prepared by auditors for entities by examining and verifying the entities' financial activities for the year.",Permanent. Retain for 2 year(s),Public,
21995,Department of Health.$bNewborn Metabolic Screening,Diagnostic interventions closed case files,1979-2017.,"Alphabetical by congenital disorder, thereunder alphabetical by patient's last name","State statute 26-10-6 (1)(a) (b)(i)(ii) requires each newborn infant to be screened for phenylketonuria (PKU) or ""other metabolic diseases which may result in mental retardation or brain damage"". These case files document all medical information and actions taken in identifying individuals with laboratory screening results that are abnormal (including specimens that are inconclusive or insufficient quantity for testing) and require further confirmation of abnormal results\, diagnosis\, and need for treatment. Further confirmation is provided through laboratories other than the state's Newborn Screening Laboratory. Data may include the following information: Type of form; kit ID number and bar code; accession number; infant's last name\, first name\, sex\, birth date\, feeding type\, clinical information (transfusion\, antibiotics); mother's last name\, first name\, maiden name\, birth date\, full address; Provider's last name\, first name\, address\, telephone number; recall screen status; sample,acceptable; follow-up staff notes; initial screen and recall screen lab results; diagnostic testing request and results; request for authorization and authorization for payment; bill for services; date of death; letters of screening result notification; diagnostic form\, completed by provider and signed; diagnosis and treatment; application for services form; personal financial responsibility form.",Retain for 21 year(s) after case is closed,Exempt,
22046,Department of Health and Human Services. Utah Public Health Laboratory. Newborn Screening,Newborn Screening laboratory records,1979.,Chronological by year.,"These records document testing completed by the State Lab for the Newborn Screening Program. Includes not normal results for Hypothyroidism Phenylketonuria (PKU)\, Galactosemia (GALT)\, as well as worksheets. Information includes name\, date of test\, and lab results.",Retain for 21 year(s),Private,
82246,Department of Health and Human Services. Utah Public Health Laboratory. Newborn Screening,Hospital notification reports,1979-,Chronological,"These records support the agency's function to screen newborns for ""heritable disorders which may result in an intellectual or physical disability\, or death"" (Utah Code 26-10-6 (1) (2013)). Records are notifications of laboratory test results sent to hospitals\, and indicate any additional specimen draws\, transcription errors\, or overdue follow-up tests. Records include identifiable information for the mother\, infant\, and medical provider.",Retain for 1 year(s),Exempt,
82242,Department of Health and Human Services. Utah Public Health Laboratory. Newborn Screening,Demographic cards,1979-,Chronological by laboratory accession number.,"These records support the agency's function to screen newborns for ""heritable disorders which may result in an intellectual or physical disability\, or death"" (Utah Code 26B-4-319 (2022)). These records are the completed demographic cards provided in the newborn screen test kits and data generated from testing of the blood spots. Demographic card records include identifiable information for the mother\, infant\, and medical provider. Computer data file records include laboratory results from the blood spot testing.",Retain for 21 year(s),Exempt,
82241,Department of Health. Community and Family Health Services. Maternal and Infant Health Services. Newborn Metabolic Screening,Screening case files closed to interactions,1979-1993.,by testing category,"State statute 26-10-6 (1)(a) (b)(i)(ii) requires each newborn infant to be screened for phenylketonuria (PKU) or ""other metabolic diseases which may result in mental retardation or brain damage"". The individual's chart documents all medical information and actions that were taken in identifying individuals with laboratory screening results that were abnormal\, inconclusive\, or of insufficient quantity for testing or normal recall screening\, or if an individual is deceased. Data are used to notify providers and families of initial abnormal\, inconclusive\, or insufficient quantity test results\, and of the final disposition (normal or deceased). The case files also track request/release information\, other notifications of specific,individuals\, refusals of screenings\, etc. The data may include type of form; kit ID number and bar code; accession number; infant's last name\, first name\, sex\, birth date\, age at time of specimen draw; feeding type\, clinical conditions (transfusions\, antibiotics); mother's last name\, first name\, maiden name\, date of birth\, full address\, telephone number; provider's last name\, first name\, provider code\, full address\, telephone number; laboratory accession number; date of specimen; recall screen status; results normal; sample acceptable; nurses notes; initial screen and recall screen lab results; date of death; letters of screening result notification.",Retain for 21 year(s),Exempt,
82247,Department of Health. Community and Family Health Services. Maternal and Infant Health Services. Newborn Metabolic Screening,Positive specimen tracking report,1979-2015.,Chronological,"This is a report of the specimens that tested positive. It includes the infant's name\, sex\, identification number\, and date of birth; the doctor's name; the specimen date; the lab test type; and the result code and ranges. This is a report of automated data system\, file key: NMSDS.",Permanent. Retain for 10 year(s) after completion of publication or report,Private,
22082,Office of the State Auditor,Special district and association of governments budget reports,1984-,"chronological by date, thereunder alphabetical by organization name","These reports are collected and reviewed by the Auditor's Office in accordance with UCA 17A-1-417(1999). The reports are also used by the Utah State Legislature\, other governmental entities\, businesses\, and citizens for research purposes and gathering information. The budget reports include actual revenues and expenditures for the last completed fiscal year\, estimated revenues and expenditures for the current fiscal year\, estimates of revenues and expenditures for the budget year\, and a budget certification form.",Permanent. Retain for 5 year(s),Public,
22083,Office of the State Auditor,Mental health authority budget reports,1989-,"Chronological by year, thereunder alphabetical","These reports are collected and reviewed by the Auditor's Office in accordance with UCA 17-36-15(1999). The reports are also used by the Utah State Legislature\, other governmental entities\, businesses\, and citizens for research purposes and to gather information. The budget reports include actual revenues and expenditures for the last completed fiscal year\, estimated revenues and expenditures for the current fiscal year\, estimates of revenues and expenditures for the budget year\, and a budget certification form.",Permanent. Retain for 4 year(s),Public,
9399,Office of the State Auditor,Conflict of interest case files,1980-,Chronological,"Letters from employees with part-time jobs\, which state that there is not a conflict of interest in the two vocations and work performance will not suffer as a result of the second job.",,Private,
11959,Office of the State Auditor,County tax assessment correspondence book,1889-1890.,non-existent in ledger,Invoice book with letters pertaining to tax assessments in the various counties glued inside. 1890 letters precede the 1889 letters. Letters come from the county clerks and discuss amounts levied in the county for territorial tax and school tax.,,Public,0.50 cubic foot
3652,Office of the State Auditor,County tax account books,1856-1889.,chronological by date,These account books contain the yearly amount of taxes collected in each county and paid to the Territorial Treasurer. Also included with each county assessment is the name of the county assessor. An alphabetical index is contained at the beginning of each volume.,,Public,0.50 cubic foot 2 microfilm reels
4997,Office of the State Auditor,School district correspondence,1935-1959.,chronological by year,This series contains correspondence primarily from the state auditor to different school districts throughout the state. Correspondence typically take the form of requests for audit reports to be submitted by the different school districts in the state. They also take the form of receipts acknowledging the submission of an audit report to the state auditor's office.,,Public,0.20 cubic foot
27225,Uintah Transportation Special Service District (Utah),Administrative Control Board closed meeting records,1989-,Chronological by date of board meeting,"These records support the agency's administrative function to hold closed meetings in accordance with Utah Code 54-4-204(2014) and 54-4-205(2013). Records document the proceedings of the closed meeting and are the official record of all matters discussed (Utah Code 52-4-206(1)(a)\, (2)(2014)). Information includes parties present as well as the date\, time\, and location of the meeting.",Permanent. Retain for 7 year(s),Protected,
28550,Wendover (Utah),City Council minutes,1950-,Chronological by meeting date.,"These are the minutes of regular\, special\, and emergency meetings of official municipal committees\, boards\, and task forces. UCA 52-4-7(1) (2009) requires that written minutes be kept of all open meetings. These minutes shall include: ""the date\, time and place of the meeting; the names of members present and absent; the substance of all matters proposed\, discussed\, or decided\, and a record\, by individual member\, of votes taken; the names of all citizens who appeared and the substance in brief of their testimony; and any other information that any member requests be entered in the minutes."" Minutes are also required to be kept for all closed meetings in accordance with UCA 52-4-7(2) (2010) and to include: ""the date\, time and place of the meeting; the names of all others present except when such disclosure would infringe on the confidence necessary to fulfill the original purpose of closing the meeting."" They may also include an official agenda. (See also Internal committee records).",Permanent. Retain until administrative need ends,Public,
30119,Department of Health. Center for Health Data and Informatics,Internal Review Board meeting minutes,2009-,Chronological.,"These meeting minutes document the business of the Department of Health's Internal Review Board. The purpose of the board is to review human subjects research under US Department of Human Health and Services (DHHS) 45CFR-46\, as well as conducts ethical consultations of projects that are not human subjects research.",Retain permanently,Controlled,
30493,Cache County (Utah). County Clerk,County council closed meeting minutes and recordings,2004-,Chronological by meeting date.,"This series contain meeting minutes and recordings collect during county council meetings that have been closed to the public as per Utah Code 52-4-206(1)(a) and (2)(2014). Recordings are required for the closed portion of meetings of a public body\, except as provided by statute\, and are considered the official record of that meeting.",Retain permanently,Private,
30759,Salt Lake City School District (Utah),Bonneville Elementary student records,1997-,"By school year, thereunder alphabetically by surname","Documentation of students time at Bonneville Elementary. May include the student's name\, date of birth\, parents or guardians\, how long the student attended\, and graduation.",Permanent. Retain for 40 year(s) after separation,Private,
30752,Cache County School District (Utah),Special Education student files,2023-,Alphabetical by surname,"Special Education file for public schools in Cache County School District. Information includes individualized education program records (IEPs)\, evaluations\, parental information and correspondence\, assessments\, and related records.",Retain for 5 year(s) after separation,Private,
14573,Pleasant Grove (Utah),Information technology feasibility,undated,,"These are studies conducted before the installation of any technology or equipment associated with information management systems\, such as computers\, micrographics\, and communication systems. Also\, studies and system analyses for the initial establishment and major changes of these systems.",Retain for 5 year(s) after end of project or program,Public,
20639,Salt Lake City (Utah). Public Library,Information technology feasibility studies,undated,,These are studies conducted before the installation of any significant technology or equipment. They include specific studies and system analyses for the initial establishment and major changes of these systems.,Retain for 5 year(s) after completion of publication or report,Public,
22428,Marriott-Slaterville (Utah),Feasibility studies,1999-,Chronological,These are studies conducted before the installation of any significant technology or equipment. They include specific studies and system analyses for the initial establishment and major changes of these systems.,Retain for 5 year(s),Public,
26296,Grantsville (Utah),Feasibility studies,1990-,Alphabetical by name,These are studies conducted before the installation of any significant technology or equipment. They include specific studies and system analyses for the initial establishment and major changes of these systems.,Retain for 5 year(s),Public,
13652,Dixie Deer Special Service District (Utah),Cost effective studies,undated,,These are studies conducted before the installation of any significant technology or equipment. They include specific studies and system analyses for the initial establishment and major changes of these systems.,Retain for 3 year(s) after end of project or program,Public,
20049,American Fork (Utah),Feasibility studies,undated,,These are studies conducted before the installation of any significant technology or equipment. They include specific studies and system analyses for the initial establishment and major changes of these systems.,Retain for 5 year(s) after end of project or program,Public,
24777,Riverdale (Utah),Feasibility studies,1946-,"Alphabetical, thereunder chronological",These are studies conducted before the installation of any significant technology or equipment. They include specific studies and system analyses for the initial establishment and major changes of these systems.,Retain for 5 year(s) after completion of publication or report,Public,
13296,Alta Canyon Recreation District (Utah),Feasibility studies,undated,Chronological,These are studies conducted before the installation of any significant technology or equipment. They include specific studies and system analyses for the initial establishment and major changes of these systems.,Retain for 5 year(s) after end of project or program,Public,
17946,St. George (Utah). Department of Administrative Services,Feasibility studies,undated.,,These are studies conducted before the installation of any significant technology or equipment. They include specific studies and system analyses for the initial establishment and major changes of these systems.,Retain for 5 year(s) after completion of publication or report,Public,
21275,Park City (Utah). Administrative Services,Feasibility studies,1981-,Chronological,These are studies conducted before the installation of any significant technology or equipment. They include specific studies and system analyses for the initial establishment and major changes of these systems.,Retain for 5 year(s) after completion of publication or report,Public,
24543,Jordan Valley Water Conservancy District (Utah),Information technology feasibility studies,1955-,Chronological by year,These are studies conducted before the installation of any significant technology or equipment. They include specific studies and system analyses for the initial establishment and major changes of these systems.,Retain for 5 year(s),Public,
15105,Insurance Department,Agent licensing education course applications,1987-,Alphabetical by education provider's business name,"Documents sent to the department by various institutions wishing to be licensed to conduct training for insurance personnel. Includes name and address of provider\, course to be taught\, course outline\, and signature of person authorized to sign course completion form.",Retain for 7 year(s),Public,
15107,Insurance Department,Insurance companies appointment renewal lists,1992-,Alphabetical by insurance company name,"These records are computer printouts with instructions from the Insurance Department. They are sent\, in odd numbered years\, to licensed insurance companies in the state of Utah to renew or terminate the appointments of agents and agencies who were previously appointed by the companies. The records include the agent's or agency's name\, Utah Insurance Department license number\, and the agent's social security number\, or the agency's tax identification number.",Retain for 3 year(s),Private,
15106,Insurance Department,Instructor approval applications,1987-1995.,Alphabetical by applicant name,"Information regarding qualifications of instructors wishing to teach insurance courses. The instructors are approved/dissapproved by the licensing division within the department. Includes data on course to be taught\, name of sponsoring training organization\, home address/phone number\, social security number\, business address\, and description of prior experience.",Retain for 30 year(s) or for 0,Public,
21898,Insurance Department,Legal counsel work product files,1990-,Alphabetical by respondent name,These records are the work product files of the Insurance Department's legal counsel. The files are used to prosecute administrative actions taken by the department against licensees and others who fall under the agency's jurisdiction.,Retain for 10 year(s),Protected,
20557,Insurance Department,Domestic companies form and rate filings,1975-,Alphabetical by company name.,"These records contain insurance forms created by insurance companies whose corporate offices are located in the state of Utah. These forms and rate filings are the actual documents used by insurance companies when enrolling or changing a company's or individual's insurance plan. Information includes policy changes\, insurance rate changes\, changes in insurance forms\, new forms\, and forms being submitted for approval.",Retain for 50 year(s),Public,
81653,Insurance Department,Foreign insurance company examination reports files,1983-,"alphabetical by company name, thereunder chronological","These are reports sent to the department from other states concerning the fiscal conditions of foreign insurance companies. They are used as reference material for the staff when questions arise about compliance with federal and state laws\, company operations\, or insurance regulations. These files include work papers\, final audit reports\, corporate financial data\, correspondence\, with company.",Retain for 1 year(s) after completion of publication or report,Protected,
17131,Insurance Department,Individual insurance agent master file,ca. 1985-,Numerical,"These are records of all licensed insurance agents in the state of Utah. These records contain name\, social security number\, home and business address\, birth date\, license date\, modified date\, and codes pertinent to management of the agent. These records are mostly used to determine the status of an individual insurance agent.",Retain until superseded,Private,
17133,Insurance Department,Individual insurance appointment master file,ca. 1985-,Numerical by record number,"This file contains records showing the date an organization or individual was appointed to represent an insurance company. It contains date of appointment\, date of cancellation\, linking record numbers\, date modified\, and current status of appointment.",Retain until superseded,Private,
17132,Insurance Department,Consumer complaint report from computer system,1989-,Numerical,"These reports are generated from the Insurance Department's computer system on which records of all complaints received by the department regarding the insurance industry in the state are maintained. Each record contains the date it was opened\, the date the case was closed\, the amount of damages/monies collected if appropriate\, record modification dates\, complaintant's name\, address\, phone number\, type of complaint\, whom against\, coverage\, reason for complaint\, final disposition\, source\, status\, form letters\, justification\, number of calls\, interviews\, and outgoing letters.",Retain for 1 year(s),Protected,
81685,Insurance Department,Travel reimbursement files,1989-,none,"Records relating to reimbursing individuals\, such as travel orders\, travel authorizations\, per diem vouchers\, transportation requests\, hotel reservations\, and all supporting records documenting official travel by officers\, employees\, dependents\, or others authorized by law to travel.",Retain for 3 year(s),Public,
23083,Insurance Department,Time sheets,1985-,Alphabetical by surname,"These records track the time and attendance of Insurance Department employees. Information may include flextime attendance reports\, supplemental time and attendance records (i.e. sign-in and sign-out sheets)\, and work reports that are used for time accounting under flextime systems.",Retain for 3 year(s),Public,
22006,Insurance Department,Fiduciary audit files,1981-,Alphabetical by name of agency,"These records are gathered and reviewed to determine if the licensee is in compliance with UCA 31A-23-211\, 313\, and 403(8) (1999)\, and UAC R590-136(1999). The files include letters\, copies of account statements and checks\, summaries of phone calls\, audit work papers\, notes\, memoranda\, balance sheets\, and reports.",Retain for 5 year(s),Protected,
26437,Insurance Department,Health benefit plan ratings,2007-,Alphabetical by name of insurance company thereunder alphabetical by report name.,"This series contains the insurance ratings and underwriting guidelines created by insurance companies who do business in the State of Utah. The ratings information is used by insurance companies and agents to rate individual and small employer health benefit plans. The agency requires the filing of this information to insure compliance with Utah statutes and rules. Information includes rating factors\, actuarial documents\, and rate pages.",Retain for 10 year(s),Protected,
14971,Insurance Department,Compliance and enforcement administrative actions without hearings,1987-,Numerical by docket number,"Investigative case files used to determine if action is necessary against an insurance company\, organization\, or individual who may have violated a state insurance law or regulation. Once the administrative action has been determined\, there is no need for a hearing. The information is also used to verify that an insurance company\, agent\, or organization has never been proven guilty of abusing the insurance law or regulation. Information includes letters\, summaries of telephone calls\, investigative notes\, investigators impressions/notes\, and memoranda.",Permanent. Retain for 10 year(s) after final action,Protected,
15035,Insurance Department,Foreign insurance company certified public accountant reports,1990-,Alphabetical by company name,"These reports are submitted in accordance with UCA_31A-4-113(2)(1999)\, which requires an insurance company's annual statement be prepared in accordance with the Annual Statement Instructions and the Accounting Practices and Procedures Manual that is published by the National Association of Insurance Commissioners (NAIC). The NAIC Annual Statement Instructions require ""All insurers shall have an annual audit by an independent certified public accountant and shall file an audited financial report as a supplement to the annual statement on or before June 1 for the year ended December 31 immediately preceding"". The financial reports are filed by an independent certified public accountant in accordance with the instructions.",Retain for 3 year(s),Public,
3368,Insurance Department,Litigation records,1964.,Chronological.,These files contain records of litigation involving insurance companies. Documents in the files include copies of correspondence and copies of complaints filed in district court.,Permanent. Retain for 50 year(s),,
3619,Insurance Department,Health maintenance organization financial statements,i 1975-,"Chronological, thereunder alphabetical by health maintenance organization name","This is a file of health maintenance organizations' annual financial statements of companies doing business in Utah. All of these records will remain confidential until July_1\,_1986 at which time they will become public data by legislative action. These documents include name of health maintenance organization\, address\, phone number\, profit and loss statement\, corporate history\, corporate officers\, and up-to-date activities of the company.",Retain permanently,Public,
5504,Insurance Department,Commercial Insurance Company correspondence,1919-1998.,Alphanumerical.,,,,
5506,Insurance Department,Statistical reports,1977-1981.,Alphanumerical,,Permanent. Retain for 1 year(s),,
5518,Insurance Department,Rating bureau security records,1969-1972.,Alphanumerical,,Permanent. Retain for 1 year(s),,
11325,Insurance Department,Liquidation records,1977-,Alphabetical by company name,"These are files the department receives from insurance companies that are in receivership and/or liquidation\, covered by UCA_31A-27-101_(1993). They contain a variety of information based on the type of company which could include personal information about company employees\, Preferred Employee Benefit Association (PEBA) information\, financial data\, property and/or mortgage information.",Retain for 8 year(s) after final action,Private,
11246,Insurance Department,Foreign companies form and rate filings,1975-,Alphabetical by company name.,"These are insurance forms created by insurance companies whose corporate office is not located in the state of Utah. These forms and rate filings are the actual documents used by the insurance company when enrolling or changing a company's or individual's insurance plan. Information includes policy changes\, insurance rate changes\, changes in insurance forms\, new forms\, and forms being submitted for approval.",Retain for 5 year(s) after final action,Public,
14976,Insurance Department,Domestic market conduct examination reports,1989-,"Alphabetical by company, agent, or organization name","Reports prepared by the Market Conduct Examiner upon completion of an audit or examination of insurance company\, agent\, or organization. Information includes financial data and information pertaining to code requirements and licensure.",Permanent. Retain for 6 year(s) after final action,Public,
14970,Insurance Department,Title insurance organization annual reports,1980-,Alphabetical by insurance organization name,"Annual financial\, reserve fund\, and bonding requirements reports required by title agents/organizations as required by Utah Administrative Code R590-16\, and UCA 31A-23-313 (1994). The information documents the financial and security of title companies doing business in Utah. The reports are filed with the Commissioner of the Insurance Department.",Retain for 5 year(s),Protected,
15034,Insurance Department,Warranty service contract filings,1992-,Alphabetical by provider name,"These records contain policy forms sent to the department by ""nonadmitted insurer"" companies. UCA 31A-1-301(80)(a) defines ""nonadmitted insurer"" companies as insurance entities that do not have certificates of authority to conduct insurance business in the state of Utah. They are allowed to conduct business under UCA 31A-6a-101 thru 31A-6a-110. The records document warranty and extended service contracts.",Retain for 5 year(s),Public,
17130,Insurance Department,Insurance company master report,ca. 1985-,None,"This report is generated from the Insurance Department's computer master file which contains records of all companies licensed to sell insurance in the state. It contains name\, home address\, phone\, date organized\, date admitted\, date modified\, date cancelled\, business address and phone number\, complaint address\, domicile state\, company type\, classification\, license code\, status\, cancellation reason\, file codes\, minimum capital\, appointments\, complaints\, year to date complaints\, other mailing addresses\, power of attorney\, and persons who are authorized to appoint. The hard copy report is used as a reference tool.",Retain for 1 year(s),Public,
81570,Insurance Department,Administrative rules hearing files,1982-,Chronological,"These records document the preparatory work done in rule-making\, the hearings held\, and the results of the decisions made for or against adoption of the rule. Includes administrative rules\, notice of hearings\, minutes\, testimony for and against\, and consent decrees.",Permanent. Retain for 1 year(s),Public,
17379,Insurance Department,Professional employer organization licensing files,1994-,Numerical by license number,"These are applications and licenses for employee leasing companies. Employee leasing companies\, under an agreement between the client company and the leasing company places employees of the client company on the leasing company's payroll and leases them to the client company on an ongoing basis with no restrictions on the duration of employment. Applicants must meet criteria for licenses. (UCA 58-1-301 (2005). Information includes name address\, birthdate\, education\, and work experience.",Retain for 10 year(s),Public,
3621,Insurance Department,Insurance company legal case files,i 1980-,Alphanumerical,"These are files of lawsuits that have been recorded against foreign and alien insurance companies. The information in these files includes licensee name\, address\, phone number\, license number\, subject name\, address\, phone number\, history of claim\, and reason filed.",Permanent. Retain for 15 year(s),Public,9 microfilm reels
2191,Insurance Department,Securities on deposits register,1950-1959.,Alphanumerical,"Information includes name of insurance company\, address\, date of deposit\, description of deposit\, bond number\, current balance\, total amount\, date audited by State Auditor.",,Public,
2198,Insurance Department,Administrative records,1941-1984.,Alphanumerical,,,Public,
5505,Insurance Department,Forms,1977-1980.,Alphanumerical,,Permanent. Retain for 1 year(s),,
5508,Insurance Department,Examination billing account records,1973-,Alphanumerical,"These files contain the billing records for examinations of domestic insurance companies. The examinations are conducted by the Insurance Department\, and the department bills the insurance companies for the cost of each of these examinations. The files contain the invoice for the examination and the examination reports. The reports mostly consist of financial information about the individual companies.",Retain for 7 year(s),Private,
5526,Insurance Department,Bennion Care Center administrative records,1977-1979.,Alphanumerical,,Permanent. Retain for 1 year(s),,
3005,Insurance Department,Insurance company examinations,1925-,Chronological by year; thereunder alphabetical by company name.,"This series contains work papers which provide a detailed analysis of the fiscal stability of insurance companies. Information includes corporate financial reports\, articles of incorporation\, correspondence\, detailed financial statements and audits\, and draft examination reports.",Retain for 100 year(s),Protected,
5523,Insurance Department,Insurance agent termination of appointment records,1980-,"Alphabetical by insurance company name, thereunder chronological by processing date","These records are the formal notice to the department\, confirming that an insurer has terminated the appointment of an agent or agency in the sale and placement of their insurance product. Information includes the reason given for termination of the agent or agency. The records include the agent's or agency's name\, Utah Insurance Department license number\, and the agent's social security number or agency's tax identification number. Records may also contain information of a negative nature regarding the reason for termination in those instances when termination is for cause.",Retain for 3 year(s),Private,
11324,Insurance Department,Utah Comprehensive Health Insurance Pool (HIPUtah) Records,1991-,Chronological,"These records document all files in the operation of the Utah Comprehensive Health Insurance Pool ( HIPUtah )\, as required by UCA 31A-29-101-123. The HIPUtah program is being administered by SelectHealth and was previously administered by Regence Blue Cross/Blue Shield of Utah. The files contain records of deposits of premiums and interest earned from investment accounts including copies of FINET reports.",Retain for 11 year(s),Public,
15099,Insurance Department,Domestic insurance company certified public account reports,1990-,Alphabetical by company name,"Reports required by UCA_31a-4-113.5(2)_(1994) for Utah insurance companies to file annual financial statements which contain information concerning the companies financial condition. These reports are normally filed when the company renews its annual Certificate of Authority\, required by UCA 31A-5-212_(1994)\, which is also filed annually. The financial reports are filed by the company's accountant.",Retain for 7 year(s),Public,
81660,Insurance Department,Investigative case files,1981-,Numerical by investigative file number,"These are preliminary investigative case files used to determine if docketed action is necessary against a company or individual who is suspected of having violated a state insurance law or regulation. These files include letters\, depositions\, summaries of phone calls\, investigative notes\, memorandums\, and applications.",Permanent. Retain for 10 year(s),Protected,126.0 cubic feet
14140,Insurance Department,Risk retention group files,1990-,Alphabetical,"These are Risk Retention companies who have either withdrawn from operating in Utah or have been terminated by the Insurance Department because they were not in compliance with state of Utah rules. UCA 31A-15-204(1996) sets the guidelines for Risk Retention Insurance companies. Information includes application\, biographical data\, legal documents pertaining to the Risk Retention insurance company licensing\, and related correspondence.",Retain for 7 year(s),Public,
17134,Insurance Department,Insurance agency master file,ca. 1985-,Numerical by agency number,"These are records of agencies licensed to broker insurance policies offered by insurance companies that do not sell insurance directly to the public in Utah. These records contain name and home address\, business address\, license date\, modified date\, cancel date\, status of the agency\, comments section\, codes\, and authorized persons to act.",Retain until superseded,Private,
14141,Insurance Department,Excess and surplus lines insurance files,1990-,Alphabetical by insurance company name,"Annual statements collected from insurance companies through out the United States concerning the financial status of insurance companies conducting business in Utah. They include statements from insurance companies conducting business in the state of Utah Includes financial data on insurance companies\, applications material\, correspondence\, documents pertaining to surplus liens companies\, and taxation information.",Retain for 7 year(s),Public,
15108,Insurance Department,Authorization to appoint and remove agents records,1982-,Alphabetical by agent name,"Insurance Department authorized forms sent to the department by companies designating individuals within their respective companies who are authorized to appoint and remove agents from their agent licensing list\, as established by UAC_590-101(1995). This information is collected as a department policy and gives the department an individual to contact within the company.",Retain until superseded,Public,
14967,Insurance Department,Annual medicare supplement report files,1989-,"Chronological, thereunder alphabetical by report name.",Policy reports that are required by the minimum standards rule established by UAC_R590-146(1995). The reports are created by insurance companies and sent to the Insurance Department. The information documents premiums and loss ratios of every medicare supplement policy that each company writes in the state of Utah.,Retain for 7 year(s),Protected,
17040,Insurance Department,Insurance provider regulatory database,ca. 1985-,None,"This series is a database containing data on all licensed insurance agents\, agencies\, and companies doing business in Utah\, along with reporting\, inquiry\, and some analysis capabilities. The agency maintains the database in order to track activity related to licensing of insurance providers. The information in the database is drawn from a number of sources\, including several other record series. The information in the database includes data from the Debt revenue reports (series 21034)\, Daily receipt registers (series 2194)\, Individual insurance producer and insurance agency licensing records (series 81656)\, Consumer complaint files (series 81571)\, Insurance company application and renewal of certificate of authority (series 81658)\, Docket pleadings (series 17143)\, Individual insurer appointment records (series 81655)\, and Insurance agent termination of appointment records (series 5523).",Retain for 10 year(s) after expiration of permit or license,Private,
17135,Insurance Department,Insurance company history master file,ca. 1985-,Chronological,"This file documents the history of all inactive complaints for each licensee in the State of Utah. It contains history date\, time\, license number\, type\, and a description of the event.",Retain until superseded,Public,
17144,Insurance Department,Examiner billing history files,1999-,Numerical,"These records are used to document the time spent by the field examiners on giving examinations and the related billing for their services. They contain the date of the examination\, the examiner's number\, the company number\, and the description of time spent. This information is also retained on the Insurance Regulatory Application System (IRAS).",Retain for 8 year(s),Public,
22002,Insurance Department,Insurance regulatory application system,1996-,none,"This system is a database of all licensed insurance agents\, agencies\, and companies doing business in Utah\, along with reporting\, inquiry\, and some analysis capabilities. The data files found on this system are the company master file\, the individual master file\, the agency master file\, the complaint master file\, the appointment master file\, the docket master file\, the examiner billing history file and the fees and revenue collections master file. The Insurance Regulatory Application System (IRAS) replaced the Insurance Department regulatory computer system (series 17040) in 1996.",Retain for 3 year(s),Private,
26514,Insurance Department,Health insurance research records,2001-,Chronological by date thereunder alphanumerical by name of record and company code,"These records contain completed surveys and other research data covering a broad range of topics related to the health insurance market which are used to evaluate health insurance companies and track insurance statistics in Utah. These records may contain insurance company codes\, marketing information\, health plans\, statistical data on membership\, policy counts\, premiums\, paid claims (losses)\, and the age and gender of commercially insured Utah residents. Collected information is used to generate reports\, such as the comprehensive Health Insurance Market Report\, for the Utah State Legislature\, Governor's Office\, Insurance Commission\, and other related audiences; these annual reports are found in series 677.",Retain for 10 year(s),Protected,
81659,Insurance Department,Insurance company correspondence,1982-,Alphabetical by company name or subject,"These are general correspondence files with companies and consumers concerning routine inquiries about rates\, locations\, and other insurance companies. Other correspondence is filed under specific records series. This is not correspondence relating to routine administrative matters. These files include incoming\, outgoing letters\, and memorandums.",Permanent. Retain for 2 year(s),Protected,
81571,Insurance Department,Consumer complaint files,1970-,alphabetical by company name,"These records are complaints received at random from the public concerning problems and unfair treatment that the consumer has encountered when dealing with an insurance agency in Utah. At times\, these complaints serve as a flag for examiners to look for trouble in this area. They may also be used to instigate a hearing to revoke the companies'/agents' right to sell insurance in Utah or start litigation criminal activities. These files include letters\, memorandums\, and written records of telephone conversations.",Retain for 5 year(s),Private,
81652,Insurance Department,Foreign and alien insurance companies' annual financial statements,1984-,alphabetical by company name,"These are individual files of all foreign-based insurance companies (companies whose corporate headquarters are outside the state). They provide reference information to the staff for analysis of the financial condition of these companies and for compliance investigations. These files include balance sheets\, company exhibits\, statistical fiscal data\, and historical data regarding profit and loss.",Retain for 2 year(s),Public,
81655,Insurance Department,Individual insurance appointment records,1954-,Chronological by processing date.,"These records are the formal notice to the department\, confirming that an insurer has appointed an agent or agency to represent the insurer in the sale and placement of their insurance product. The records include the agent's or agency's name\, Utah Insurance Department license number\, effective date of appointment\, and the agent's social security number\, or agency's tax identification number.",Retain for 3 year(s),Private,
81656,Insurance Department,Individual insurance producer and insurance agency licensing records,1984-,Chronological by processing date,"These records are used to obtain information regarding statutory requirements of character\, legal\, and qualifications to license individuals and organizations as insurance producers dealing with the general public. The records include initial and renewal applications for insurance licenses\, letters of qualification for non-residents from their domicile state\, financial records\, examination results\, records of disciplinary actions\, continuing education information\, and correspondence related to the licenses. Records of disciplinary actions are retained permanently in series 81569--Administrative or legal results of official actions.",Retain for 3 year(s),Private,
81666,Insurance Department,Budget requests,1987-,none,"This series contains financial information\, budget requests\, salary schedules\, employee benefits\, travel expenses\, payroll information\, appropriation requests\, correspondence\, organization charts\, memorandum\, and a variety of other records that probably were used to compile the annual reports.",Permanent. Retain for 3 year(s),Public,
81671,Insurance Department,Fixed asset inventory list,ca. 1985-,none,,Retain for 2 year(s),,
81681,Insurance Department,Records retention schedule,1987-,none,"These files contain the Records Retention Schedule for the Insurance Department. The Records Retention Schedule contains the retention requirements for all of the Insurance Department's records series. The schedule details the in office retention for the files contained in the series\, the total retention required\, the ultimate disposition of the files\, whether it be destruction or transfer to the Utah State Archives and Records Service for permanent retention. Government records are required to be schedul ed by the Government Records Access and Management Act (UCA 63-2-101 et. al.) and the Records Retention Schedule documents the compliance of the Insurance Department in the management of these records.",Retain until superseded,Public,
81683,Insurance Department,Staff minutes,1986-,none,Minutes of staff meetings,Permanent. Retain for 5 year(s),,
81569,Insurance Department,Administrative or legal results of official actions,1982-,Chronological.,"These are the results of an administrative hearing or a trial against a company or an agent for violations of state law or regulations. These files include exhibits\, results of case\, and transcripts of hearings. Includes financial reports and actions taken on foreign company receiverships.",Permanent. Retain for 2 year(s),Public,
81650,Insurance Department,Domestic insurance companies annual financial statements,1950-,Alphabetical by company name.,"These are individual files of all domestic insurance companies (companies whose corporate headquarters reside in the state). They provide reference information to the staff for analysis of the financial condition of these companies and for compliance investigations. These files include balance sheets\, company exhibits\, statistical fiscal data\, and historical data regarding profit and loss.",Retain for 50 year(s),Public,
84495,Insurance Department,Hearing files,1978-,non,"These files include notices of hearings\, hearing records\, minutes\, testimonies\,and consent of decree. The hearings are administered under UAC R590-160.",Retain for 10 year(s),Public,
20558,Insurance Department. Insurance Fraud Division,Assessment records,1995-,"Chronological by assessment year, thereunder alphabetical by insurer's name.",This series contains invoices and payment records for annual assessments levied to all insurers licensed by the Department of Insurance. Assessments are levied under authority of UCA 31A-31-108 (2004). Revenue generated by these assessments is used to fund the department's Insurance Fraud Division. Invoice and payment information from this series is entered into the Insurance provider regulatory database (Series 17040) which then becomes the primary source for this information.,,Public,
3508,Insurance Department,Legal claims,1922-1982.,Alphanumerical.,These are civil claims filed with the court by the insurance department.,Permanent. Retain for 1 year(s),Private,
5516,Insurance Department,Foreign companies' legal records,1971-,"Chronological, thereunder, alphabetical by company name","These are insurer files which contain the original applications from companies doing business in Utah\, but have their corporate office located in another state. Information includes Certificate of Authority\, by-laws\, articles of incorporation\, mergers\, form A (company owner change)\, and form B filings (change of control\, exempt status\, and miscellaneous changes)\, and other legal documents pertaining to the licensing of an insurance company.",Retain for 5 year(s),Exempt,
15100,Insurance Department,Domestic insurance company legal files,1954-,Alphabetical by insurance company name.,"Files which contain the original application to do business in the state (certificate of authority)\, bylaws\, articles of incorporation\, mergers\, form A (an acquisition of control of insurer) and form B (changes of control and other changes pertaining to holding companies)\, filings and other legal documents pertaining to the licensing of an insurance company. The information documents Insurance companies compliance to Insurance Department regulations and state laws.",Permanent. Retain until administrative need ends,Public,53 microfilm reels
14975,Insurance Department,Market conduct examination work papers,1987-,Alphabetical by last name,"Documents used by the examiner to complete the examination process of individuals testing to obtain a license to sell insurance in the state of Utah. Information includes examination documents\, notes\, correspondence\, premiums\, and claim information.",Retain for 3 year(s),Protected,
14142,Insurance Department,Purchasing group files,1990-,Alphabetical by company name,"These files contain applications from insurance companies requesting licenses to conduct business in the state of Utah as a purchasing group. Information in the files includes disclosure statements\, power of attorney\, and general correspondence.",Retain for 7 year(s),Public,
17143,Insurance Department,Docket pleadings,1981-,Numerical by docket number,"These are records of actions taken by the department against licensees and others for violations of insurance laws and rules. The action can include monetary forfeitures\, and revocation\, suspension or limitation of license. The records contain the name of company or individual against whom the action is taken\, reference number\, examiner number\, text of proceedings\, date record was created and closed\, and codes violated.",Permanent. Retain for 10 year(s),Public,
23498,Insurance Department,Domestic insurance companies financial information files,1950-,Alphabetical by company name.,"This record series consists of information collected from and about all domestic insurance companies (companies which were incorporated within the state of Utah) by the Financial Analysis Unit. These records are compiled under the authority of UCA 31A-2-201 through 205(2000). The files include\, but are not limited to: management discussion and analysis notes; quarterly statements; National Association of Insurance Companies (NAIC) profiles; risk based capital reports; desk audit papers; quarterly and annual analysis files; reports to stockholders; and miscellaneous analyst workpapers.",Permanent. Retain for 4 year(s),Protected,3.00 cubic feet
29231,Insurance Department,Historic insurance company examination reports,1909-1958.,"Alphabetical by insurance company, thereunder chronological by year.","This series contains examination reports for insurance companies who are headquartered in Utah. There are a few reports from companies whose home office is not located in Utah\, but a main office is. These reports detail a short history of each company\, and then the work that they are doing\, and if they are financially viable.",,Public,1.70 cubic feet
29180,Insurance Department,Historic insurance appointment records,1954-1955.,chronological,"These records are the formal notice to the department\, confirming that an insurer has appointed an agent or agency to represent the insurer in the sale and placement of their insurance product. The records include the agent's or agency's name\, Utah Insurance Department license number\, effective date of appointment\, and the agent's social security number\, or agency's tax identification number.",,Public,1.35 cubic feet
81658,Insurance Department,Insurance company application and renewal files,1984-,Alphanumerical by company name and number,"These are individual files containing the original application to sell insurance in Utah and subsequent renewals of the right. These files include biographies of corporate heads\, corporate financial data\, and corporate by-laws",Permanent. Retain for 2 year(s),Protected,1.00 cubic foot
81661,Insurance Department,Legal process files for foreign companies,1984-,Alphabetical by name of company,"Whenever litigation has been initiated by another state against a company licensed in Utah\, the code requires that the Commission be served and documents forwarded to the County for fee. The Commission forwards a copy of the legal documentation to that company in order that it can be filed. These files include correspondence\, summons\, complaints\, service of processes\, and briefs.",Retain for 2 year(s),Public,
81667,Insurance Department,Budget workpapers,1987-,none,,Retain for 1 year(s),,
30747,Insurance Department,Investigative case claims files,1981,Numerical by investigative file number,These are claims files from insurance companies that are received as part of the investigative process. These belong to case files that do not result in docketed action.,Retain for 1 year(s),Protected,
84497,Insurance Department,Company applications,[ca._1896]-,none,"This record includes insurance companies names\, and location of insurance company applying for company license.",Retain for 10 year(s),Public,
8133,Department of Health. Division of Medicaid and Health Financing. Bureau of Authorization and Community Based Services,Third-party liability questionnaire,1982-,None,"This is a questionnaire filled out by medicaid applicants to determine whether they have any other sources of medical support. This is used to ensure that assistance is not given when other sources of coverage is available. This form is also used as an input document to the MMIS data system. It includes the client's name\, date of birth\, sex\, case number\, the type of coverage\, the recipient's name\, date of birth\, sex\, recipient identification number\, the type of coverage\, if the client has health insurance\, the name and address of the insurance company\, the name of the policy holder\, the policy number\, the name and address of the employer or group offering the coverage\, whether the health insurance is through employment\, whether the client has sustained,any injuries in the past year\, whether the client is eligible for medicare and the medicare number\, whether the insurance or medical support is court ordered\, and\, if so\, the absent parent's name\, address\, social security number\, and date of birth\, the signature and telephone number of the client\, and the date signed.",Retain for 4 year(s),Private,
81911,Department of Health. Bureau of Health Promotion,Pre-athletic interim health questionnaire,1985-,alphabetical by school district,"This is a parental consent form to allow a student to continue to participate in interscholastic athletics without a second physical examination. This report is sent to the state for statistical purposes. This form includes the student's name\, date of birth\, school\, and date of last physical examination; any changes to the student's health since the last physical; and the signature of the parent.",Retain for 1 year(s),Private,
26557,Moab (Utah),Arts and recreation room request forms,1997-,Chronological,"The City of Moab uses these forms to track the use of rental/class rooms at the Moab Arts Recreation Center. Information on the forms includes the date of request\, date of use\, type of use\, instructor?s name\, name of class\, and type of activity.",Retain for 1 year(s),Public,
29797,Moab (Utah). Police Department,"Homicides, Sex Offense, Crimes against government, and othe",1950 to present,"Chronological by year, thereunder by case number.","These case files are created as a result of an investigation. These files may include the investigative report\, original arrest report\, supplemental reports\, photographs\, correspondence\, officer's notes\, and pertinent laboratory tests and related records. Violent felonies are included in this schedule. Statements from witnesses\, investigation documents\, forensics\, psychosexual evaluations\, psychological evaluations\, any and all information realted to the investigation of the crime\, photos\, banking records\, etc.",,,
26011,Moab (Utah),Resolutions,1946-,Chronological by year,"These are formal statements of a decision\, or expression of opinion put before or adopted by the city council. They may perform the same function as an ordinance. Resolutions may include the following: establishing water and sewer rates\, charges for garbage collection and fees charged for municipal services\, establishing policies and guidelines\, and regulating the use and operation of municipal property (UCA 10-3-717 (1997)).",Permanent. Retain until administrative need ends,Public,2 microfilm reels
26552,Moab (Utah),Arts and recreation flyers,1994-,Alphabetical,"Arts and recreation flyers market city sponsored programs and classes. They typically advertise and describe classes or programs being offered and tell the date\, time\, location\, and duration of the class.",Retain for 3 year(s),Public,
26556,Moab (Utah),Arts and recreation class rosters,1997-,Alphabetical,"These rosters record participation in recreational programs sponsored by the City of Moab. They include program or activity title\, date\, and participant's name and phone number.",Retain for 1 year(s),Public,
28116,Moab (Utah),Discharge monitoring reports,1998-,chronological by report date,"These are monthly and quarterly reports on the daily operations of treatment plants. They are submitted to the State Bureau of Water Pollution and to the Environmental Protection Agency (EPA). These reports are a record of the average amount of pollution discharged into the waters of the municipality from National Pollutants Discharge Elimination System (NPDES) permit holders. They document the daily operations of the Water Reclamation Plant such as sewage flow\, grit removal\, chlorine usage\, residuals\, digester gas products\, and lab analytical results (40 CFR 122.41(j)(2) (1996)).",Retain for 5 year(s),Public,
28153,Moab (Utah),Utility meter readings,unknown,Chronological,"These books record the readings of customer's water\, sewer or electric meters by municipal employees. They are used for billing purposes. The books include name of employee reading meter\, meter readings\, date read\, account number\, billing code\, final reading\, reasons for turnoff\, if meter was pulled or reinstalled\, and meter charges.",Retain for 3 year(s),Public,
28154,Moab (Utah),General ledger updates,2009.,Chronological,These are summaries showing the amount of receipts and disbursements of each department of the municipality. They may also include documentation from subsidiary ledgers to general ledger and accounting adjustments in the form of general entries.,Retain for 10 year(s),Public,
27833,Moab (Utah),Fuel records,1970-,chronological,"These are logs\, reports\, or similar records documenting mileage and gasoline\, oil\, and diesel fuel used by the municipal vehicles.",Retain for 2 year(s),Public,
28150,Moab (Utah),Utility garbage billing adjustments,unknown,Chronological,"These records document adjustments made in utility billings for debit\, credits\, refunds\, returned checks and abatements. They include customer's name and address\, type of adjustments and justification\, total amount changed\, and authorizing signatures.",Retain for 3 year(s),Public,
28151,Moab (Utah),Water & sewer deposit register,unknown,Chronological,"These cards provide a record of customers required to pay a deposit to receive service. They include date\, amount of deposit\, name and address\, account number\, date signed\, date account closed\, and amount of deposit confiscated and reason.",Retain for 3 year(s) after final action,Public,
27828,Moab (Utah),Government Records Access and Management Act (GRAMA) requests,1998-,numerical by records request number,"These request forms document individuals seeking access to municipal records as provided under UCA 63-2-204 (1997). They include requester's name\, address\, telephone number; date; record requested; date request received; whether access provided or denied; and date responded.",Retain for 1 year(s),Public,
27405,Moab (Utah),Business license list,1998-,Alphabetical by name of business,"The business license list tracks all approved business license applications and renewals. Information in the applications includes licensee contact information as well as license number\, business name and location\, business type\, business owner?s name\, billing name\, telephone number\, and e-mail address.",Retain for 3 year(s),,
27404,Moab (Utah),Zoning complaints and enforcement,1998-,Chronological by date of notice.,These case files document housing and zoning complaints. They are used to document municipal actions concerning the complaints and for reference purposes. They are arranged by address or name of complainant. Includes copies of all correspondence related to enforcement of complaints.,Retain for 5 year(s),,
29788,Moab (Utah). Police Department,"CItations, Reports, any records that can be destroyed.",2009 to present,Chronological by year thereunder by case number.,,,,
26553,Moab (Utah),Arts and recreation rental contracts,1990-,Alphabetical,"These contracts are agreements with the City of Moab to rent city facilities. They contain the renter's name address\, phone numbers\, terms of agreement\, date\, and name of facility rented.",Retain for 1 year(s),Public,
28157,Moab (Utah),Payment and adjustment register,unknown,Chronological,"These records document adjustments made in utility billings for debit\, credits\, refunds\, returned checks and abatements. They include customer's name and address\, type of adjustments and justification\, total amount changed\, and authorizing signatures.",Retain for 3 year(s),Public,
6351,Pleasant Grove (Utah),Cemetery records index,1886-,Roughly alphabetical,"This acts as a name index to the interment registers. It includes death date\, birth date\, cemetery code\, and official sexton number.",Retain permanently,Public,2 microfilm reels
9615,Redmond (Utah),Perpetual care books,1958-,Alphabetical by name of owner,"These are copies of certificates issued to plot owners. They are used as a cross reference to plot deeds to record if grave has perpetual care. They include certificate number\, date issued\, name\, amount paid\, receipt number\, and grave location.",Permanent. Retain until administrative need ends,Public,1 microfilm reel
9616,Redmond (Utah),Cemetery deed register,1912-,Chronological,"These are registers of names of all persons owning burial plots in the cemetery. They may include deed number\, date issued\, name of owner\, description of property\, amount paid\, receipt number\, perpetual care record\, date issued\, and certificate number.",Permanent. Retain until administrative need ends,Public,1 microfilm reel
9716,Ogden (Utah). City Recorder,Cemetery and property deeds,1941-,Numerical by assigned number.,"These are copies of actual deeds issued to owners of cemetery plots. They are used to keep an accurate record of plot ownership and whether they have perpetual care. They include deed number\, date issued\, name of owner\, amount of ground purchased\, description of grave purchased\, amount paid and receipt number. In some communities these deeds are recorded by the county recorder\, but in most communities the deeds are not recorded and the municipality retains the official copy. These deeds are also called ""Burial Rights.""",Permanent. Retain until administrative need ends,Public,3 microfilm reels
9727,Ogden (Utah). City Recorder,Cemetery plot index records,1990-,Alphabetical.,"These books or card files are arranged alphabetically by names of owners or deceased persons interred in the cemetery. They are used for reference purposes. The records include name\, interment number\, deed number\, date interred\, location of grave by plot\, lot\, block\, tier\, grave number\, and date of latest update.",Retain permanently,Public,
13559,Ogden (Utah). Cemetery Superintendent,Burial records,1920-,Chronological.,"These books or card files are arranged alphabetically by names of owners or deceased persons interred in the cemetery. They are used for reference purposes. The records include name\, interment number\, deed number\, date interred\, location of grave by plot\, lot\, block\, tier\, grave number\, and date of latest update.",Retain permanently,Public,
14134,Midvale (Utah),Cemetery plots ownership certificates,1943-,Numerical by certificate number,"These are copies of certificates issued to plot owners. They are used as a cross reference to plot deeds to record if grave has perpetual care. They include certificate number\, date issued\, name\, amount paid\, receipt number\, and grave location.",Retain permanently,Public,
14855,Midway (Utah),Cemetery books,1968-1976.,Chronological,"These books or files contain the exact location of all persons buried in the cemetery. They include plot\, lot\, grave location\, and lot ownership record.",Retain permanently,Public,
18209,Roosevelt (Utah),Cemetery lot books/files,1919-,Chronological by burial date.,"Roosevelt cemetery record books begin with a brief history of the cemetery. They also include a plot map and ledgers indicating plot ownership\, and other documents relating to management of the cemetery. The interment register identifies persons buried in the cemetery and provides their name\, date of birth\, sex\, father?s name\, mother?s maiden name\, date and cause of death\, and burial location.",Retain permanently,Public,1 microfilm reel
21551,Park City (Utah). City Recorder,Perpetual care certificates,1948-,Chronological,"These are copies of certificates issued to plot owners. They are used as a cross reference to plot deeds to record if grave has perpetual care. They include certificate number\, date issued\, name\, amount paid\, receipt number\, and grave location.",Retain permanently,Public,
21553,Park City (Utah). City Recorder,Deeds,1928-,Chronological,"These are copies of actual deeds issued to owners of cemetery plots. They are used to keep an accurate record of plot ownership and whether they have perpetual care. They include deed number\, date issued\, name of owner\, amount of ground purchased\, description of grave purchased\, amount paid and receipt number. In some communities these deeds are recorded by the county recorder\, but in most communities the deeds are not recorded and the municipality retains the official copy. These deeds are also called ""Burial Rights.""",Retain permanently,Public,
21558,Park City (Utah). City Recorder,Plot index books/files,1843-,Alphabetical,"These books or card files are arranged alphabetically by names of owners or deceased persons interred in the cemetery. They are used for reference purposes. The records include name\, interment number\, deed number\, date interred\, location of grave by plot\, lot\, block\, tier\, grave number\, and date of latest update.",Retain permanently,Public,
22212,Wellington (Utah),Lot book,1907-,"Alphanumerical by row, lot, space","These books or files contain the exact location of all persons buried in the cemetery. They include plot\, lot\, grave location\, and lot ownership record.",Retain permanently,Public,
22315,Richmond (Utah),Cemetery burial card files,1859-,Alphabetical by name.,"These books or card files are arranged alphabetically by names of owners or deceased persons interred in the cemetery. They are used for reference purposes. The records include name\, interment number\, deed number\, date interred\, location of grave by plot\, lot\, block\, tier\, grave number\, and date of latest update.",Retain permanently,Public,2 microfilm reels
22415,Newton Cemetery Maintenance District (Utah),Burial rights-certificate of ownership,1890-,Numerical,"These are registers of names of all persons owning burial plots in the cemetery. They include deed number\, date issued\, name of owner\, description of property\, amount paid\, receipt number\, perpetual care record\, date issued\, and certificate number. This register is also called ""Burial Right"" Registers or Payment Records.",Permanent. Retain until administrative need ends,Public,1 microfilm reel
24294,Grantsville (Utah),Cemetery lot purchase records,1968-,Alphabetical by name of owner,"These cards include the name of the owner\, the lot owned\, and a listing of all financial transactions related to the purchase and upkeep of the lot.",Permanent. Retain until administrative need ends,Public,
24469,Hanksville (Utah),Cemetery records,1998-,Numerical by section,"These books or files contain the exact location of all persons buried in the cemetery. They include plot\, lot\, grave location\, and lot ownership record.",Permanent. Retain until administrative need ends,Public,
24605,Ivins (Utah),Cemetery burial records,1914-,Alphabetical by name,"These books or files contain the exact location of all persons buried in the cemetery. They include plot\, lot\, grave location\, and lot ownership record.",Permanent. Retain until administrative need ends,Public,
24626,St. George (Utah). Department of Administrative Services,Cemetery records,1862-,Chronological by year,"These books or files contain the exact location of all persons buried in the cemetery. They include plot\, lot\, grave location\, and lot ownership record.",Permanent. Retain until administrative need ends,Public,1 microfilm reel
25083,Springdale (Utah),Cemetery records,2002-,Alphabetical,"These books or files contain the exact location of all persons buried in the cemetery. They include plot\, lot\, grave location\, and lot ownership record.",Permanent. Retain until administrative need ends,Public,
25447,Duchesne (Utah),Cemetery records,2004-,Chronological,"These books or files contain the exact location of all persons buried in the cemetery. They include plot\, lot\, grave location\, and lot ownership record. These records contain cemetery information for the Theodore\, Duchesne\, Strawberry\, West Bench and Utahn cemeteries.,These books or files contain the exact location of all persons buried in the cemetery. They include plot\, lot\, grave location\, and lot ownership record.",Retain permanently,Public,1 microfilm reel
25482,Ferron (Utah),Cemetery records,1887-,Alphabetical by surname of deceased,"These books or files contain the exact location of all persons buried in the cemetery. They include plot\, lot\, grave location\, and lot ownership record.",Permanent. Retain until administrative need ends,Public,1 microfilm reel
25601,Huntington (Utah),Cemetery records,1895-,Alphabetical by name,"These books or files contain the exact location of all persons buried in the cemetery. They include plot\, lot\, grave location\, and lot ownership record.",Permanent. Retain until administrative need ends,Public,1 microfilm reel
25690,Elmo (Utah),Cemetery records,1929-,"Arranged by block, lot, and plot numbers.","These books or files contain the exact location of all persons buried in the cemetery. They include plot\, lot\, grave location\, and lot ownership record.",Permanent. Retain until administrative need ends,Public,1 microfilm reel
26005,Helper (Utah),Cemetery records,1902-,Alphabetical by name,"These books or files contain the exact location of all persons buried in the cemetery. They include plot\, lot\, grave location\, and lot ownership record.",Permanent. Retain until administrative need ends,Public,1 microfilm reel
28548,Monticello Cemetery Maintenance District (Utah),Map book,ca. 1970-,"Alphabetical by plat, thereunder roughly numerical by lot number.","These books contain maps of the cemetery. They are used daily to locate specific grave sites. These books include index\, plat\, and lot pages. The cemetery may only have a single wall map which serves as a key to locating specific graves.",Permanent. Retain until administrative need ends,Public,
84635,Roy (Utah),Cemetery records,1966.,Chronological,"This series includes information about persons buried in specific plots\, burial permits and some copies of death certificates.",,Exempt,
23636,Parowan (Utah),Cemetery plats,1851-2001.,"Numerical by block, lot, and grave numbers","These books or files contain the exact location of all persons buried in the cemetery. They include plot\, lot\, grave location\, and lot ownership record.",,Public,
25088,Toquerville (Utah),Cemetery records,1881-2003.,Alphabetical,"These books or files contain the exact location of all persons buried in the cemetery. They include plot\, lot\, grave location\, and lot ownership record.",,Public,
26545,Sigurd (Utah),Cemetery records,1880-2007.,Alphabetical by name,"These books or files contain the exact location of all persons buried in the cemetery. They include plot\, lot\, grave location\, and lot ownership record.",Permanent. Retain until administrative need ends,Public,1 microfilm reel
28423,LaVerkin (Utah),Cemetery maps,ca. 1960-2000.,None.,"These books contain maps of the cemetery. They are used daily to locate specific grave sites. These books include index\, plat\, and lot pages. The cemetery may only have a single wall map which serves as a key to locating specific graves.",,Public,0.05 cubic foot
22623,Randolph (Utah),Cemetery death book,1872-1999.,Chronological by date of interment.,"These books or card files are arranged alphabetically by names of owners or deceased persons interred in the cemetery. They are used for reference purposes. The records include name\, interment number\, deed number\, date interred\, location of grave by plot\, lot\, block\, tier\, grave number\, and date of latest update.",,Public,1 microfilm reel
28567,Green River (Utah),Cemetery burials list,2004.,Alphabetical by name of deceased.,"These books or card files are arranged alphabetically by names of owners or deceased persons interred in the cemetery. They are used for reference purposes. The records include name\, interment number\, deed number\, date interred\, location of grave by plot\, lot\, block\, tier\, grave number\, and date of latest update.",,Public,
11069,Davis County (Utah). Health Department. Administration Division,Disinterment permit,undated,None,"This permit allows for the disinterment of burial remains from a cemetery. The form includes county\, city\, date permit issued\, applicant's name\, deceased's name\, age\, sex\, place of death\, death date\, cemetery or city from and to\, next of kin signature\, permit number\, and signature of local registrar at disinternment.",Retain permanently,Public,
9622,Redmond (Utah),Cemetery cards,ca. 1912-,Alphabetical by name of owner of lot,"There are two cards for each lot and owner. The first card includes the owner's name\, the location of the lot\, the owner's residence and the number of graves on that lot. The second card contains listings for each burial on the lot: generally the name of the deceased\, their birth and death dates \, and occasionally names of relatives.",Permanent. Retain until administrative need ends,Public,
10620,Bear River (Utah),Cemetery deeds,1899-,Chronological,"This series documents the ownership of graves in the Bear River cemetery. Each deed (or title of conveyance) includes the names of the purchaser\, the dates of the purchase\, and a description of the plot. Letters of transfer of ownership and perpetual care agreement numbers may be included with the deeds.",Retain permanently,Public,3 microfilm reels
14602,Pleasant Grove (Utah),Map books,undated,,"These books contain maps of the cemetery. They are used daily to locate specific grave sites. These books include index\, plat\, and lot pages. The cemetery may only have a single wall map which serves as a key to locating specific graves.",Retain permanently,Public,
15158,Minersville (Utah),Burial rights registers,undated,,"These are registers of names of all persons owning burial plots in the cemetery. They include deed number\, date issued\, name of owner\, description of property\, amount paid\, receipt number\, perpetual care record\, date issued\, and certificate number. This register is also called ""Burial Right"" Registers or Payment Records.",Retain permanently,Public,
21556,Park City (Utah). City Recorder,Lot books/files,1883-,Alphabetical,"These books or files contain the exact location of all persons buried in the cemetery. They include plot\, lot\, grave location\, and lot ownership record.",Retain permanently,Public,
22213,Wellington (Utah),Deed register/payment records,1907-,"Alphanumerical by lot, space, row","These are registers of names of all persons owning burial plots in the cemetery. They include deed number\, date issued\, name of owner\, description of property\, amount paid and owing\, perpetual care record\, date issued\, and certificate number and ""Burial Right"" Registers.",Retain permanently,Public,
22414,Newton Cemetery Maintenance District (Utah),Burial card file,1890-,Alphabetical by name,"These books or card files are arranged alphabetically by names of owners or deceased persons interred in the cemetery. They are used for reference purposes. The records include name\, interment number\, deed number\, date interred\, location of grave by plot\, lot\, block\, tier\, grave number\, and date of latest update.",Permanent. Retain until administrative need ends,Public,2 microfilm reels
22416,Newton Cemetery Maintenance District (Utah),Perpetual care receipts book,1980-,Numerical,"These are copies of certificates issued to plot owners. They are used as a cross reference to plot deeds to record if grave has perpetual care. They include certificate number\, date issued\, name\, amount paid\, receipt number\, and grave location.",Permanent. Retain until administrative need ends,Public,
24029,Beaver (Utah),Mountain View Cemetery listing,ca. 1874-,Alphabetical by last name of deceased,"These records are arranged alphabetically by names of owners or deceased persons interred in the cemetery. Information is maintained in a database. A computer printout is used for reference purposes. The records include name\, interment number\, deed number\, date interred\, location of grave by plot\, lot\, block\, tier\, grave number\, and date of latest update. Information is maintained in a database.",Retain permanently,Public,
24420,South Jordan (Utah),Burial permits,1940-,Alphabetical by name,"These books or files contain the exact location of all persons buried in the cemetery. They include plot\, lot\, grave location\, and lot ownership record.",Permanent. Retain until administrative need ends,Public,
24472,Bicknell (Utah),Cemetery records,1896-,Alphabetical by name,"These books or card files are arranged alphabetically by names of owners or deceased persons interred in the cemetery. They are used for reference purposes. The records include name\, interment number\, deed number\, date interred\, location of grave by plot\, lot\, block\, tier\, grave number\, and date of latest update.",Retain permanently,Public,
25025,Portage (Utah),Cemetery records,1922-,Alphabetical by name,"These books or files contain the exact location of all persons buried in the cemetery. They include plot\, lot\, grave location\, and lot ownership record.",Permanent. Retain until administrative need ends,Public,1 microfilm reel
25385,Myton (Utah),Cemetery burial records,1997-,Chronological by date.,"These books or files contain the exact location of all persons buried in the cemetery. They include plot\, lot\, grave location\, and lot ownership record.",Permanent. Retain until administrative need ends,Public,
25685,Emery (Utah),Cemetery records,1907-,Alphabetical by name,"These books or files contain the exact location of all persons buried in the cemetery. They include plot\, lot\, grave location\, and lot ownership record.",Permanent. Retain until administrative need ends,Public,1 microfilm reel
25699,Clawson (Utah),Cemetery records,1910-,Alphabetical by name,"These books or files contain the exact location of all persons buried in the cemetery. They include plot\, lot\, grave location\, and lot ownership record.",Retain permanently,Public,1 microfilm reel
25918,Price (Utah),Cemetery records,1893-,Alphabetical by name,"These books or files contain the exact location of all persons buried in the cemetery. They include plot\, lot\, grave location\, and lot ownership record. Also includes an alphabetical listing of all persons buried in the cemetery.",Permanent. Retain until administrative need ends,Public,2 microfilm reels
26466,Fairview (Utah),Cemetery records,1860-,alphabetical by name,"These books or files contain the exact location of all persons buried in the cemetery. They include plot\, lot\, grave location\, and lot ownership record.",Permanent. Retain until administrative need ends,Public,1 microfilm reel
28471,Lake Point Cemetery and Park Service Area (Utah),Cemetery lot books,ca. 1871-,Numerical by lot number.,"These books or files contain the exact location of all persons buried in the cemetery. They include plot\, lot\, grave location\, and lot ownership record.",Permanent. Retain until administrative need ends,Public,
24421,South Jordan (Utah),Grave ownership transfer documents,1980-1982.,Alphabetical by name of owner,"These are copies of actual deeds issued to owners of cemetery plots. They are used to keep an accurate record of plot ownership and whether they have perpetual care. They include deed number\, date issued\, name of owner\, amount of ground purchased\, description of grave purchased\, amount paid and receipt number. In some communities these deeds are recorded by the county recorder\, but in most communities the deeds are not recorded and the municipality retains the official copy. These deeds are also called ""Burial Rights.""",,Public,
23973,Minersville (Utah),Cemetery maps,ca. 1966-2000.,Chronological by creation date.,"These books or files contain the exact location of all persons buried in the cemetery. They include plot\, lot\, grave location\, and lot ownership record.",,Public,0.05 cubic foot
6356,Pleasant Grove (Utah),Cemetery card file,1886-,Alphanumerical by code,These cards reference burials in the Pleasant Grove cemetery. They contain the name of the individual buried and the grave location. Each card also contains a sketch of each plot which includes all graves in the plot with the names of those buried in the adjacent graves.,Retain permanently,Public,
9734,Ogden (Utah). City Recorder,Burial permits,1974-1990.,Chronological.,"These are a signed authorization to dig graves. They are used to guarantee a body is interred in a specific burial plot and to generate the interment and lot records. They include time order was received\, deed number\, date\, lot owner's name\, authorization signature\, address and telephone number\, name of person being interred\, location of grave by plot\, block\, grave number\, and tier.",Permanent. Retain for 1 year(s),Public,
11530,Municipal Power Agency (Utah),Deeds,undated,None,"These are copies of actual deeds issued to owners of cemetery plots. They are used to keep an accurate record of plot ownership and whether they have perpetual care. They include deed number\, date issued\, name of owner\, amount of ground purchased\, description of grave purchased\, amount paid and receipt number. In some communities these deeds are recorded by the county recorder\, but in most communities the deeds are not recorded and the municipality retains the official copy. These deeds are also called ""Burial Rights.""",Retain permanently,Public,
12083,Fillmore (Utah),Cemetery records,undated,Alphabetical by last name,"These are registers of names of all persons owning burial plots in the cemetery. They include deed number\, date issued\, name of owner\, description of property\, amount paid\, receipt number\, perpetual care record\, date issued\, and certificate number. This register is also called ""Burial Right"" Registers or Payment Records.",Retain permanently,Public,
13895,Newton Cemetery Maintenance District (Utah),Deeds or burial rights,undated,,"These are copies of actual deeds issued to owners of cemetery plots. They are used to keep an accurate record of plot ownership and whether they have perpetual care. They include deed number\, date issued\, name of owner\, amount of ground purchased\, description of grave purchased\, amount paid and receipt number. In some communities these deeds are recorded by the county recorder\, but in most communities the deeds are not recorded and the municipality retains the official copy. These deeds are also called ""Burial Rights.""",Retain permanently,Public,
15157,Minersville (Utah),Certificates of perpetual care,undated,,"These are copies of certificates issued to plot owners. They are used as a cross reference to plot deeds to record if grave has perpetual care. They include certificate number\, date issued\, name\, amount paid\, receipt number\, and grave location.",Retain permanently,Public,
15796,Pleasant Grove (Utah),Deeds,undated,,"These are copies of actual deeds issued to owners of cemetery plots. They are used to keep an accurate record of plot ownership and whether they have perpetual care. They include deed number\, date issued\, name of owner\, amount of ground purchased\, description of grave purchased\, amount paid and receipt number. In some communities these deeds are recorded by the county recorder\, but in most communities the deeds are not recorded and the municipality retains the official copy. These deeds are also called ""Burial Rights.""",Retain permanently,Public,
17891,Syracuse (Utah),Lot books/files,1903-,by lot and plot location,"These books or files contain the exact location of all persons buried in the cemetery. They include plot\, lot\, grave location\, and lot ownership record.",Retain permanently,Public,1 microfilm reel
20738,American Fork (Utah),Cemetery deeds,1899-,Chronological,"These are copies of actual deeds issued to owners of cemetery plots. They are used to keep an accurate record of plot ownership and whether they have perpetual care. They include deed number\, date issued\, name of owner\, amount of ground purchased\, description of grave purchased\, amount paid and receipt number. In some communities these deeds are recorded by the county recorder\, but in most communities the deeds are not recorded and the municipality retains the official copy. These deeds are also called ""Burial Rights.""",Retain permanently,Public,
21552,Park City (Utah). City Recorder,Deed register/payment records,1948-,Alphabetical,"These are registers of names of all persons owning burial plots in the cemetery. They include deed number\, date issued\, name of owner\, description of property\, amount paid\, receipt number\, perpetual care record\, date issued\, and certificate number. This register is also called ""Burial Right"" Registers or Payment Records.",Retain permanently,Public,
21557,Park City (Utah). City Recorder,Map books,1883-,Numerical,"These books contain maps of the cemetery. They are used daily to locate specific grave sites. These books include index\, plat\, and lot pages. The cemetery may only have a single wall map which serves as a key to locating specific graves.",Retain permanently,Public,
22211,Wellington (Utah),Plot index book,1907-,Alphabetical by name,"These books are arranged alphabetically by names of owners or deceased persons interred in the cemetery. They are used for reference purposes. The records include name\, deed number\, date interred\, location of grave by plot\, and page in lot book.",Retain permanently,Public,
22266,Howell (Utah),Cemetery lot books/files,1984-,"Alphabetical by name, thereunder by plot and lot","These books or files contain the exact location of all persons buried in the cemetery. They include plot\, lot\, grave location\, and lot ownership record. Also birth and death date.",Retain permanently,Public,
24276,Provo (Utah). Parks & Recreation Department,City cemetery perpetual care certificates,1915-,Numerical by certificate number,"These are copies of certificates issued to plot owners. They are used as a cross reference to plot deeds to record if grave has perpetual care. They include certificate number\, date issued\, name\, amount paid\, receipt number\, and grave location.",Permanent. Retain until administrative need ends,Public,
24277,Provo (Utah). Parks & Recreation Department,City cemetery perpetual care receipts,1916-,"Alphabetical by first letter of purchaser's last name, thereunder chronological","These are copies of certificates issued to plot owners. They are used as a cross reference to plot deeds to record if grave has perpetual care. They include certificate number\, date issued\, name\, amount paid\, receipt number\, and grave location.",Permanent. Retain until administrative need ends,Public,
24456,Torrey (Utah),Cemetery records,1900-,Alphabetical by name,"These books or card files are arranged alphabetically by names of owners or deceased persons interred in the cemetery. They are used for reference purposes. The records include name\, interment number\, deed number\, date interred\, location of grave by plot\, lot\, block\, tier\, grave number\, and date of latest update.",Permanent. Retain until administrative need ends,Public,
25005,Rockville (Utah),Cemetery records,1998-,Chronological,"These books or files contain the exact location of all persons buried in the cemetery. They include plot\, lot\, grave location\, and lot ownership record.",Permanent. Retain until administrative need ends,Public,
25074,Leeds (Utah),Cemetery records,2000-,Alphabetical by name,"These books or files contain the exact location of all persons buried in the cemetery. They include plot\, lot\, grave location\, and lot ownership record.",Permanent. Retain until administrative need ends,Public,
25259,Howell (Utah),Cemetery records,1995-,Chronological,"These books or files contain the exact location of all persons buried in the cemetery. They include plot\, lot\, grave location\, and lot ownership record.",Permanent. Retain until administrative need ends,Public,
25552,Tabiona (Utah),Cemetery records,1918-,Numerical by plot number,"These books or files contain the exact location of all persons buried in the cemetery. They include plot\, lot\, grave location\, and lot ownership record.",Permanent. Retain until administrative need ends,Public,1 microfilm reel
25809,Sunnyside (Utah),Cemetery records,1902-,Alphabetical by name.,"These books or files contain the exact location of all persons buried in the cemetery. They include plot\, lot\, grave location\, and lot ownership record.",Permanent. Retain until administrative need ends,Public,1 microfilm reel
25959,Scofield (Utah),Cemetery records,1891-,Alphabetical by name.,"These books or files contain the exact location of all persons buried in the cemetery. They include plot\, lot\, grave location\, and lot ownership record.",Permanent. Retain until administrative need ends,Public,1 microfilm reel
28145,Beaver Dam Cemetery District (Utah),Lot records,1881-,Numerical by plot number.,"These books or files contain the exact location of all persons buried in the cemetery. They include plot\, lot\, grave location\, and lot ownership record.",Retain permanently,Public,
59957,Willard (Utah),Cemetery records,1896-1897.,,"These are registers of names of all persons owning burial plots in the cemetery. They include deed number\, date issued\, name of owner\, description of property\, amount paid\, receipt number\, perpetual care record\, date issued\, and certificate number. This register is also called ""Burial Right"" Registers or Payment Records.",,Public,1 microfilm reel
28566,Grand County Cemetery Maintenance District (Utah),Elgin Cemetery administrative records,[ca. 1930-2005].,None.,"These books or files contain the exact location of all persons buried in the cemetery. They include plot\, lot\, grave location\, and lot ownership record.",,Public,
28547,Monticello Cemetery Maintenance District (Utah),Burial card file,ca. 1893 - 1996.,Alphabetical by name of the deceased.,"These books or card files are arranged alphabetically by names of owners or deceased persons interred in the cemetery. They are used for reference purposes. The records include name\, interment number\, deed number\, date interred\, location of grave by plot\, lot\, block\, tier\, grave number\, and date of latest update.",,Public,
6298,Grantsville (Utah),Cemetery lot cards,1856-,Numerical by lot number,"These cards include the lot number\, the number of spaces in the lot\, and names of the individuals buried in graves on the lot. Occasional cards include the names of the owners and the date of burial for individual graves.,These historical records document burials and interments. Information identifies burial rights\, ownership of plots\, layout\, location of and information about deceased persons and related records.",Retain permanently,Public,1 microfilm reel
10614,Logan (Utah). Administrative Services and Economic Development,Plot index card files,1865-,Alphabetical by surname,"These books or card files are arranged alphabetically by names of owners or deceased persons interred in the cemetery. They are used for reference purposes. The records include name\, interment number\, deed number\, date interred\, location of grave by plot\, lot\, block\, tier\, grave number\, and date of latest update.",Retain permanently,Public,
20737,American Fork (Utah),Certificates of perpetual care,1938-,Chronological,"These are copies of certificates issued to plot owners. They are used as a cross reference to plot deeds to record if grave has perpetual care. They include certificate number\, date issued\, name\, amount paid\, receipt number\, and grave location.",Retain permanently,Public,
22194,Grand County Cemetery Maintenance District (Utah),Cemetery plot deeds,1933-,"Chronological by year groups, thereunder alphabetical by first letter of last name of purchaser.","These are copies of actual deeds issued to owners of cemetery plots. They are used to keep an accurate record of plot ownership and whether they have perpetual care. They include deed number\, date issued\, name of owner\, amount of ground purchased\, description of grave purchased\, amount paid and receipt number. In some communities these deeds are recorded by the county recorder\, but in most communities the deeds are not recorded and the municipality retains the official copy. These deeds are also called ""Burial Rights.""",Retain permanently,Public,1 microfilm reel
24449,Lyman (Utah),Cemetery records,1879-,Chronological,"These books or card files are arranged alphabetically by names of owners or deceased persons interred in the cemetery. They are used for reference purposes. The records include name\, interment number\, deed number\, date interred\, location of grave by plot\, lot\, block\, tier\, grave number\, and date of latest update.",Permanent. Retain until administrative need ends,Public,
25811,Wellington (Utah),Cemetery records,1886-,Alphabetical by name,"These books or files contain the exact location of all persons buried in the cemetery. They include plot\, lot\, grave location\, and lot ownership record.",Permanent. Retain until administrative need ends,Public,1 microfilm reel
29683,Monroe (Utah),Sexton's Record,1869-2018.,Generally chronological by death or burial date.,This series contains information about burials in the cemetery.,,Public,
27633,Uintah Animal Control and Shelter Special Service District (Utah),Sharps injury log,2008-,Chronological by date and year.,These reports are used for the reference and generation of claim files.,Retain for 12 year(s),Public,
27654,Uintah Animal Control and Shelter Special Service District (Utah),Sheltered animal files,2007-,Alphanumerically by impound number,"These records support the agency's function to protect and provide for the safe and humane care and control of animals within its jurisdiction. Records document the intake\, care\, and final handling of sheltered animals. Information includes a description of the animal\, reason for sheltering\, impound number\, medical information\, and related records.",Retain for 5 year(s) after final action,Public,
27620,Uintah Animal Control and Shelter Special Service District (Utah),Discharge of firearm report,2009-,chronological by date and numerical by case number,"These are reports of crimes and other cases investigated by the police department. They contain all information as to the ""who\, what\, where\, why and how"" of reported incidents. They are used for departmental information\, follow-up investigation\, and statistics. The Supplemental Continuation Reports are used to provide additional information concerning a police investigation. The reports are usually filed by case number and are frequently part of the case file. They are also called Incident Reports or Offense Reports.",Retain for 5 year(s),Public,
27722,Uintah Animal Control and Shelter Special Service District (Utah),Proof of publication records,2007-,Chronological,"These files contain evidence of the publication of a document or public notification appearing in a local newspaper\, usually for hearings\, sale of bonds\, budget\, and council meetings",Retain for 6 year(s),Public,
27725,Uintah Animal Control and Shelter Special Service District (Utah),Resolutions,2011-,"Chronological by year, thereunder numerical","These are formal statements of a decision\, or expression of opinion put before or adopted by the city council. They may perform the same function as an ordinance. Resolutions may include the following: establishing water and sewer rates\, charges for garbage collection and fees charged for municipal services\, establishing policies and guidelines\, and regulating the use and operation of municipal property (UCA 10-3-717 (1997)).",Permanent. Retain until administrative need ends,Public,
27613,Uintah Animal Control and Shelter Special Service District (Utah),Animal control case reports,2007-,"Numerical by case, as generated by dispatch.","These are reports of crimes and other cases investigated by the police department. They contain all information as to the ""who\, what\, where\, why and how"" of reported incidents. They are used for departmental information\, follow-up investigation\, and statistics. The Supplemental Continuation Reports are used to provide additional information concerning a police investigation. The reports are usually filed by case number and are frequently part of the case file. They are also called Incident Reports or Offense Reports.",Retain for 5 year(s),Public,
27717,Uintah Animal Control and Shelter Special Service District (Utah),Controlled substances euthanasia log,2007-,Chronological,"These records support the agency's requirement to follow controlled substance record keeping procedures as stated in 21 CFR 1304.03 (2014). These records document the amount of sodium penobarbital administered and any waste. Information includes the date\, administrator's name\, as well as the animal's species\, weight\, and impound number. For euthanasia that occurs outside of the agency's facility information also includes the location and names of other agencies involved.",Retain for 5 year(s) after final action,Public,
27601,Uintah Animal Control and Shelter Special Service District (Utah),Found animal reports,2007-,Chronological,"Business-related correspondence that is routine or transitory and does not offer unique information about agency functions or programs. These records include acknowledgment files and most day-to-day office and housekeeping correspondence. These records may originate on paper\, electronic mail\, or other media. This correspondence is filed separately from program and project case files.",Retain for 4 month(s),Public,
27615,Uintah Animal Control and Shelter Special Service District (Utah),Animal control evidence logs,2009-,numerical by case number,This is a log that shows the chain of possession of all evidence gathered by the police department. The log begins when evidence is gathered and ends when evidence is returned or destroyed. A copy of the log usually becomes part of the case or investigative file.,Retain for 10 year(s),Public,
27617,Uintah Animal Control and Shelter Special Service District (Utah),Animal control firearms disposal records,undated,Chronological by year and then by serial number,"These files contain records of firearms that have been disposed of either through sale\, trade or destruction. They include the manufacturer's name\, serial number\, model\, caliber\, disposal method\, disposal date\, name of business purchasing firearm\, and bid number.",Permanent. Retain until administrative need ends,Public,
27721,Uintah Animal Control and Shelter Special Service District (Utah),Loss control inspection reports,2007-,Chronological,"Each year a municipal agency may undertake self-inspection to identify potential hazards within their buildings or on their grounds. If the agency completes this report\, they can get a 15 percent discount on their premium after a follow-up survey has been conducted. This record might also be used as evidence in defense of a claim.",Retain for 12 year(s),Public,
28502,Uintah Animal Control and Shelter Special Service District (Utah),Transitory Correspondence,2010-,Chronological,"Business-related correspondence that is routine or transitory and does not offer unique information about agency functions or programs. These records include acknowledgment files and most day-to-day office and housekeeping correspondence. These records may originate on paper\, electronic mail\, or other media. This correspondence is filed separately from program and project case files.",Retain until administrative need ends,Public,
27602,Uintah Animal Control and Shelter Special Service District (Utah),Visitor registration log book,2007-,Chronological by date.,"These records are used to keep a registration log of all visitors to the animal shelter facilites. These records contain the visitor's name\, physical address\, phone number and date of visit.",Retain for 2 year(s),Public,
27600,Uintah Animal Control and Shelter Special Service District (Utah),Missing animal reports,2007-,chronological,"Business-related correspondence that is routine or transitory and does not offer unique information about agency functions or programs. These records include acknowledgment files and most day-to-day office and housekeeping correspondence. These records may originate on paper\, electronic mail\, or other media. This correspondence is filed separately from program and project case files.",Retain for 4 month(s),Public,
27614,Uintah Animal Control and Shelter Special Service District (Utah),Animal control evidence disposition records,2009-,numerical by case number,These records document the use and location of items in evidence. They include tags on property and file card and may also include evidence release authorization cards.,Retain for 10 year(s),Public,
27616,Uintah Animal Control and Shelter Special Service District (Utah),Animal control firearms qualification records,2009-,chronological by year,"These files contain records for police officers qualifying to carry a firearm. Each officer must qualify twice a year. These files include type of firearms used\, date\, identification number\, police officer's name\, pass/fail score\, and time span for score.",Retain for 2 year(s) after separation,Public,
27632,Uintah Animal Control and Shelter Special Service District (Utah),Snow removal log,2008-,Numerical by year,"This daily log is maintained by each work crew to verify work completed. This log includes date\, work order number\, location\, job requirements\, date completed\, equipment used\, and initials or crew chief's signature.",Retain for 2 year(s),Public,
27618,Uintah Animal Control and Shelter Special Service District (Utah),Animal control firearms inventory cards,2009-,Chronological by year,"These card files list all firearms in police department's inventory. Cards contain name of manufacturer\, serial number\, model\, caliber\, to whom issued\, by whom issued and date. Files also show illegal weapons that cannot be resold\, and guns not serviceable which are used for training purposes.",Retain for 2 year(s),Public,
27631,Uintah Animal Control and Shelter Special Service District (Utah),Standard operating policy manual,2007-,Numerical,"These are records documenting the formulation and adoption of policies and procedures for the function of the office or department. Includes narrative or statistical reports and related correspondence on program activities\, mission statement\, studies regarding department or office operations\, circular letters or directives\, and records related to significant events in which the department or office participated.",Permanent. Retain for 33 year(s),Public,
27720,Uintah Animal Control and Shelter Special Service District (Utah),Euthanasia license records,2007-,Chronological thereunder by individual license holders names,These records support the agency's requirement to follow Food and Drug Administration licensing procedures for controlled substances as stated in 21 CFR 1301.13 (2014). These records document the licenses and registrations required annually for the purchase and dispensing of the controlled substance Sodium Pentobarbital. Information includes entity's contact information and date of application.,Retain for 5 year(s) after expiration of permit or license,Public,
15046,Millville (Utah),Oaths,undated,,"These files contain copies of signed oaths required of all officials of all municipal officials\, whether elected or appointed\, before entering the duties of their respective offices (UCA 10-3-827 and 10-3-828).",Retain permanently,Public,
15164,Minersville (Utah),Oaths,undated,,"These files contain copies of signed oaths required of all officials of all municipal officials\, whether elected or appointed\, before entering the duties of their respective offices (UCA 10-3-827 and 10-3-828).",Retain permanently,Public,
15424,Willard (Utah),Oath of office,undated,,"These files contain copies of signed oaths required of all officials of all municipal officials\, whether elected or appointed\, before entering the duties of their respective offices (UCA 10-3-827 and 10-3-828).",Retain permanently,Public,
18456,North Ogden (Utah),Oaths,undated,,"These files contain copies of signed oaths required of all officials of municipal offices\, whether elected or appointed\, before entering the duties of their respective offices (UCA 10-3-827 and 10-3-828 (1997)).",Retain permanently,Public,
18507,Ogden (Utah). City Recorder,Oaths,undated,,"These files contain copies of signed oaths required of all officials of municipal offices\, whether elected or appointed\, before entering the duties of their respective offices (UCA 10-3-827 and 10-3-828).",Retain permanently,Public,
21575,Park City (Utah). City Recorder,Oaths,1998-,Chronological,"These files contain copies of signed oaths required of all officials of municipal offices\, whether elected or appointed\, before entering the duties of their respective offices (UCA 10-3-827 and 10-3-828 (1997)).",Retain permanently,Public,
25590,Naples (Utah),Oaths,1982-,Alphabetical by name,"These files contain copies of signed oaths required of all officials of municipal offices\, whether elected or appointed\, before entering the duties of their respective offices (UCA 10-3-827 and 10-3-828 (1997)).",Retain permanently,Public,
26418,Salt Lake City (Utah). City Recorder,Oaths of office,1981-,Chronological by calendar year,"This record is required by Salt Lake City Code 2.42.010. This record documents the constitutional oath of office of all elected and appointed officers\, before entering upon the duties of their respective offices. Contained in this record is the signature of the elected and appointed officers\, and a public notary.",Permanent. Retain for 5 year(s),Public,
26311,Grantsville (Utah),Oaths of office,1980-,Alphabetical by name,"These files contain copies of signed oaths required of all officials of municipal offices\, whether elected or appointed\, before entering the duties of their respective offices (UCA 10-3-827 and 10-3-828 (1997)).",Permanent. Retain for 2 year(s),Public,
20569,Santa Clara (Utah),Oaths,undated,,"These files contain copies of signed oaths required of all officials of municipal offices\, whether elected or appointed\, before entering the duties of their respective offices (UCA 10-3-827 and 10-3-828 (1997)).",Retain permanently,Public,
22299,Cornish (Utah),Oaths,1970-,"Alphabetical under O, thereunder numerical by year","These files contain copies of signed oaths required of all officials of municipal offices\, whether elected or appointed\, before entering the duties of their respective offices (UCA 10-3-827 and 10-3-828 (1997)).",Retain permanently,Public,
22481,Marriott-Slaterville (Utah),Oaths,1999-,Chronological,"These files contain copies of signed oaths required of all officials of municipal offices\, whether elected or appointed\, before entering the duties of their respective offices (UCA 10-3-827 and 10-3-828 (1997)).",Permanent. Retain until administrative need ends,Public,
24892,Riverdale (Utah),Oaths,1946-,Alphabetical,"These files contain copies of signs oaths required of all officials of municipal offices\, whether elected or appointed\, before entering the duties of their respective offices.",Permanent. Retain until administrative need ends,Public,
27542,Uintah Transportation Special Service District (Utah),Oath of office,1989-,Alphabetical by last name.,"These are the official oaths of the board members appointed. They are used to verify that oaths were administered in accordance with the Utah State Constitution (Art.IV\, Sec.10). Before entering into the duties of all elected and appointed officials ""shall take and subscribe to a specified oath or affirmation."",These files contain copies of signed oaths required of all officials of municipal offices\, whether elected or appointed\, before entering the duties of their respective offices (UCA 10-3-827 (1077) and 10-3-828 (1997)).",Permanent. Retain for 15 year(s),Public,
30570,Sevier County (Utah). County Clerk,Official bonds,1902-1903.,Numerical by filing number.,"These files contain copies of signed oaths required of all Sevier County officials\, whether elected or appointed\, before entering the duties of their respective offices\, as well as signed bonds.",Retain permanently,Public,
30533,Heber City (Utah),Sewer connection agreements,1940-1941.,Chronological,"These records document legal agreements entered into by citizens and Heber City regarding the responsibilities of each party in regards to the construction of the city sewer system and private property\, including the agreed upon construction costs and fees associated with project.",Retain permanently,Public,
22501,Marriott-Slaterville (Utah),Construction contract records,1999-,Chronological,"These records document contracts for all engineering and construction projects undertaken by the municipality. They include payment records\, reports\, contracts\, certificates\, and related correspondence.",Retain for 7 year(s) after expiration of contractual agreement,Public,
4986,Office of the State Auditor,State agency contracts and agreements,1952-,Alphanumerical,These files contain contracts signifying audit work to be performed by a certified public accountant firm on behalf of the State Auditor's office of a state agency for which the State Auditor has legal responsibility to audit. The files also contain correspondence in relation to the contracts and the audit.,Retain for 7 year(s) after expiration of contractual agreement,Public,
6927,Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare.,Contract files,1984-,Alphabetical by name,"These are the files containing contracts that do not fall into other record series. Included are contracts with vendors for purchases and services. Information includes payment schedules\, agreements\, and other related information.",Retain for 7 year(s) after expiration of contractual agreement,Public,
29996,Department of Administrative Services,ECO Pass records,2015-,Alphabetical by employee surname.,"These records document the Department's administration of UTA (Utah Transit Authority) ECO passes\, made available to Department employees under the State's contract with UTA. Records include ECO Pass forms\, participation lists\, and related records.",Retain for 7 year(s) after expiration of contractual agreement,Public,
18506,Ogden (Utah). City Recorder,Lease files,undated,,"These files contain copies of leases\, subleases\, assignments of leases\, and memoranda of leases for property which the city leases. They show the name and addresses of lessor and lessee; description of property; rent; purpose for which property may be used; and indicate any additional conditions or terms (determination of payment of utilities\, taxes\, insurance\, maintenance and repair\, and alterations to the property during the term of the lease)\, as well as any options to renew.",Retain for 7 year(s) after expiration of contractual agreement,Public,
21574,Park City (Utah). Public Works,Lease files,1980-,Alphabetical,"These files contain copies of leases\, subleases\, assignments of leases\, and memoranda of leases for property which the city leases. They show the name and addresses of lessor and lessee; description of property; rent; purpose for which property may be used; and indicate any additional conditions or terms (determination of payment of utilities\, taxes\, insurance\, maintenance and repair\, and alterations to the property during the term of the lease)\, as well as any options to renew.",Retain for 7 year(s) after expiration of contractual agreement,Public,
10284,Box Elder County (Utah). County Clerk,Contracts,1912-,Chronological,"These records document purchasing and construction contracts. They include the contract\, correspondence\, and related records pertaining to award\, administration\, receipt\, inspection\, and payments.",Retain for 7 year(s),Public,
30497,Cache County (Utah). County Clerk,Contracts and agreements,1950-,Chronological by filing date.,"These records document contractual agreements entered into by Cache County for products or services. Records may include preliminary requirements\, contractor payments\, bids\, and the signed contract.",Retain for 7 year(s) after final action,Public,
11422,Intermountain Power Agency (Utah),Coal and transportation contracts,undated,None,"Files which document transactions of more than $10\,000 and construction contracts exceeding $2\,000. The files include contract\, requisition\, purchase order and lease records\, correspondence and related records pertaining to award\, administration\, receipt\, inspection\, and payments.",Retain for 7 year(s) after expiration of contractual agreement,Protected,
12229,South Salt Lake (Utah),"Contracts, leases, and agreements files",undated,Alphabetical,"These files contain official agreements enforceable by law\, to acquire or incur services\, products. File may also include ordinances\, bonds\, job specification books\, and related correspondence.",Retain for 7 year(s) after resolution of issue,Public,
12641,Board of Education. Office of Education. School Law and Legislation,Vendor contract files,1986-2017.,Alphabetical by vendor name,"These records include copies of the contracts with vendors for services used by the School Law and Legislation section. Included are the contracts\, warrant requests\, and related correspondence. Record copies are maintained by the Division of Finance.",Retain for 7 year(s) or for 0,Public,
13735,Public Service Commission,Contracts and agreements,undated,none,,Retain for 7 year(s),,1 microfilm reel
17200,Department of Human Services. Office of Fiscal Operations,Department contracts,1984-,Alphabetical by contractor name,"These are original and/or copies of Department of Human Services (DHS) contracts and agreements (including memorandums of understanding and letters of agreement\, referred to as MOUs). This series includes the names and addresses of the contracting parties\, the contractor tax ID numbers\, Employer Identification Numbers (EINs)\, W-9s or copies of Social Security cards\, Conflict of Interest Disclosure Statements\, and other documentation supporting the contract. They may also include contractor trade secrets.",Retain for 7 year(s),Public,
22460,Marriott-Slaterville (Utah),Professional services agreement records,1999-,Chronological,"These records document the professional service agreements for temporary services between any municipal agency and professional individuals\, or between agencies. They include the service agreement and other related records.",Retain for 7 year(s),Public,
23136,Department of Transportation,Consultant project files,1990-,Numerical by contract number,"These files document the tracking and administration of contracts with consultants who perform professional services for the Utah Deartment of Transportation. Information includes approvals\, proposals\, evaluations\, negociation summaries\, engineering services\, audit reports\, invoices and warrant requests\, progress reports\, and correspondence.",Retain for 7 year(s) after expiration of contractual agreement,Public,
24812,Riverdale (Utah),Leasing contract files,1970-,"Alphabetical, thereunder chronological by year",These records document building or equipment leasing contracts between the municipality and a private vendor or other governmental agency. They include the actual lease and other related records documenting the agreement.,Retain for 7 year(s),Public,
24931,Department of Workforce Services. Workforce Development Division,Tax credit program records,1996-,Alphabetical by employer last name,These records document the eligibility and participation of employers in the Work Opportunity Tax Credit Program.,Retain for 7 year(s),Private,
26427,Salt Lake City (Utah). Department of Finance,Contract documentation and correspondence,1981-,Numerical by file number,"These records document purchasing and construction contracts. They include the contract\, correspondence\, and related records pertaining to award\, administration\, receipt\, inspection\, and payments.",Retain for 7 year(s),Public,
27243,Department of Transportation. Project Development. Consultant Services,Alternative contracting proposals,2009-,Numerical by project number,These records contain proposals submitted under the alternative contracting method.,Retain for 7 year(s),,
27856,Department of Workforce Services. Division of Housing and Community Development,Home Energy Assistance Target contracts,2006-,chronological by date,"Files documenting the professional contractual agreements between an agency and a professional individual\, or between agencies for temporary services. The files include contract\, requisition\, purchase order\, correspondence\, and related records. This series specifically contains yearly contracts between the State of Utah (State Energy Assistance and Lifeline Program) and agencies that administer the HEAT program throughout the state.",Retain for 7 year(s) after expiration of contractual agreement,,
81470,Office of Vital Records and Statistics,Contract files,1980-,none,"These records document the agency's administrative function to account for contracts of service. These records document contracts and related expenditures. Information includes the terms of the contract\, payment requirements\, authorizing signature\, and related correspondence.",Retain for 7 year(s) after expiration of contractual agreement,Public,
83428,Department of Health and Human Services. Division of Substance Use and Mental Health,Substance abuse provider contract monitoring files,1988-,Alphabetical by provider surname,"These records document monitoring programs for providers contracted by the Department of Human Services. The Division of Substance Abuse does the actual monitoring of providers. Information includes name\, social security number\, reports\, and correspondence.",Retain for 7 year(s) after case is closed,Private,
29674,Paradigm High School (Utah),"Accounts payable, vendor, and procurement files",2012-,Chronological.,"These records are used to monitor school purchases and payments. Documents may include invoices\, purchase orders\, receiving reports\, vendor contracts\, bids\, and related records.",Retain for 7 year(s),Public,
16567,Southwest Utah Public Health Department (Utah),Contracts,1980-,,These are contracts between local health departments and the State Health Department. They document agreements between the state and local departments to operate specific programs. The State Health Department regrants federal funds and grants state funds under certain requirements stated in the contracts.,Retain for 6 year(s) after expiration of contractual agreement,Public,
21711,Park City (Utah). Public Works,Encroachment agreements,1980-,"Alphabetical, numerical","These are agreements between the municipality and property owners allowing them to extend fences or plants (bushes and trees) within the municipal right of way. The municipality reserves the right to revoke the agreement and to require the property owner to remove the fences or plants upon request. The agreements include date\, licensee's name and address\, agreement terms\, licensee's notarized signature\, and signatures of the city council chair and city manager.",Retain for 6 year(s) after expiration of contractual agreement,Public,
20647,Salt Lake City (Utah). Public Library,"Library Services and Construction Act Title I, II, and III",undated,,"These records document the expenditure of monies and the operation of Title I\, II\, and III programs funded through the Library Services and Technology Act (1995) grants\, which are regranted by the Utah State Library Division to public libraries (20 USC 72 (2010)). The grants are used to implement or update programs for literacy\, institutional development\, inadequate services or library construction. Grant records include some or all of the following: application and supporting materials\, budget revisions\, quarterly reports\, final summary and evaluation reports\, statistical reports\, audit reports\, deposit slips\, invoices and bills\, and publicity. The State Library Division retains Title I and III grant records for 7 years\, Title II grant records for 20 years.",Retain for 7 year(s) after expiration of contractual agreement,Public,
21704,Park City (Utah). Public Works,Construction contract records,1980-,Alphabetical,"These records document contracts for all engineering and construction projects undertaken by the municipality. They include payment records\, reports\, contracts\, certificates\, and related correspondence.",Retain for 7 year(s) after expiration of contractual agreement,Public,
1781,Department of Environmental Quality. Division of Air Quality,Contracts and lease agreements,i 1981-,None.,"These are copies of contracts and lease agreements that set up air monitoring sites throughout the state. They include name and addresses of the two parties involved\, name of the division and department\, description of the premises including the number of square feet and number of parking spaces\, address of the site\, terms of the lease including the beginning and ending dates\, amount of the monthly payments and the due date(s)\, services to be provided by the lessor\, standard terms of the lease\, name and signatures of the two parties\, and the dates signed. The files also include copies of the floor plans\, correspondence regarding payment disputes\, and numerous letters of transmittal.",Retain for 7 year(s) after final action,Public,
29786,Department of Health and Human Services. Community Health and Well-Being. Division of Population Health. Office of Communicable Diseases.,USIIS Agreements,1999-,Alphabetical.,"Agreements with clinics\, hospitals\, providers\, daycares and schools to enroll and/or participate with USIIS. Agreements with individuals within the aforementioned organizations as a user to access the information within the USIIS system: 1) Agreements that enroll facilities to participate in USIIS; these facilities include private and public healthcare clinics\, hospitals\, pharmacies\, other healthcare facilities\, child care facilities and private and public schools. 2) Agreements with individuals employed by the aforementioned organizations as users to access the USIIS application and its data.",Retain for 7 year(s),Public,
15163,Minersville (Utah),Lease files,undated,,"These files contain copies of leases\, subleases\, assignments of leases and memoranda of leases for property which city leases. They show the name and addresses of lessor and lessee; description of property; rent; purpose for which property may be used; and indicate any additional conditions or terms (determination of payment of utilities\, taxes\, insurance\, maintenance and repair\, and alterations to the property during the term of the lease)\, as well as any options to renew.",Retain for 7 year(s) after expiration of contractual agreement,Public,
20579,Santa Clara (Utah),Lease files,undated,,"These files contain copies of leases\, subleases\, assignments of leases\, and memoranda of leases for property which the city leases. They show the name and addresses of lessor and lessee; description of property; rent; purpose for which property may be used; and indicate any additional conditions or terms (determination of payment of utilities\, taxes\, insurance\, maintenance and repair\, and alterations to the property during the term of the lease)\, as well as any options to renew.",Retain for 7 year(s) after expiration of contractual agreement,Public,
24891,Riverdale (Utah),Lease files,1998-,Alphabetical,"These files contain copies of leases\, subleases\, assignments of leases\, and memoranda of leases for property which the city leases. They show the name and addresses of lessor and lessee; description of property; rent; purpose for which property may be used; and indicate any additional conditions or terms (determination of payment of utilities\, taxes\, insurance\, maintenance and repair\, and alterations to property during the term of the lease)\, as well as any options to renew.",Retain for 7 year(s) after expiration of contractual agreement,Public,
6925,Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare.,Hospital provider agreements,1984-,Alphabetical by name,These are records of agreements between the state and hospitals by which the later agree to abide by the requirements of the medicaid program in order to receive medicaid funding. These agreements are required by 42 CFR 431.107.,Retain for 7 year(s),Public,
11414,Intermountain Power Agency (Utah),Contracts with other utilities,undated,None,"These records document purchasing and construction contracts. They include the contract\, correspondence\, and related records pertaining to award\, administration\, receipt\, inspection\, and payments.",Retain for 7 year(s) after expiration of contractual agreement,Protected,
11421,Intermountain Power Agency (Utah),Service contracts,undated,None,"Files which document transactions of $10\,000 or less and construction contracts under $2\,000. They include contract\, requisition\, purchase order and lease records\, correspondence\, related records pertaining to award\, administration\, receipt\, inspection\, and payments.",Retain for 7 year(s) after resolution of issue,Protected,
12922,Board of Education. Office of Education. Services for At-Risk Students,General educational development test contracts,ca._1945-,Chronological by agreement date,The Utah State Office of Education (USOE) is the contractor for the private firm which creates and administers the General Educational Development (GED) program. USOE acts as the official caretaker of the records of the GED program in Utah. These contracts specify the terms and conditions of USOE's participation in the GED program.,Retain for 7 year(s) after resolution of issue,Public,
13758,South Valley Water Reclamation Facility (Utah),Contracts and agreements files,1992-,Chronological,"These records document the professional service agreements for temporary services between any municipal agency and professional individuals\, or between agencies. They include the service agreement and other related records.",Retain for 7 year(s),Public,
18495,Ogden (Utah). City Recorder,Contracts and agreements,undated,,"These files contain official agreements enforceable by law to acquire or incur services and/or products. Files may also include ordinances\, bonds\, job specification books\, and related correspondence.",Retain for 7 year(s),Public,
20729,Governor's Office of Planning and Budget,Contracts,1968-,None,"These files document agreements between the state and various contractors. The contracts include contracts with private contractors such as Ford Motor Company and Price Waterhouse\, state agencies such as the Division of State History and the University of Utah's Department of Physics\, and Federal agencies such as the National Park Service and Bureau of Land Management.",Retain for 7 year(s),Private,
27369,Treasurer. Unclaimed Property Division,Contract files,1998-,Alphabetical by name,"Files which document transactions of any value. They include contract\, requisition\, purchase order and lease records\, correspondence\, related records pertaining to award\, administration\, receipt\, inspection\, and payments.",Retain for 7 year(s),Public,
23913,Cedar Hills (Utah),Real estate acquisition files,1977-,Chronological,"These records document the purchase of real property by the municipality. They include the contract\, related correspondence and other documents from developers purchasing property.",Retain for 7 year(s) after disposition of asset,Public,
24816,Riverdale (Utah),Real estate acquisition files,1970-,"Alphabetical, thereunder chronological by year",These records document the purchase of real property by the municipality. They include the contract and related correspondence.,Retain for 7 year(s) after disposition of asset,Public,
29919,Green Hills Estates Water and Sewer Improvement District (Utah),Contract records,1983-,Chronological.,These records are contracts with governmental and non-governmental agencies for services rendered to the district. This series may also include related materials such as correspondence.,Retain for 7 year(s),Public,
10993,Weber County Mosquito Abatement District (Utah),Lease files,undated,,"These files contain copies of leases\, subleases\, assignments of leases\, and memoranda of leases for property which the city leases. They show the name and addresses of lessor and lessee; description of property; rent; purpose for which property may be used; and indicate any additional conditions or terms (determination of payment of utilities\, taxes\, insurance\, maintenance and repair\, and alterations to the property during the term of the lease)\, as well as any options to renew.",Retain for 7 year(s) after expiration of contractual agreement,Public,
18653,North Ogden (Utah),Lease files,undated,,"These files contain copies of leases\, subleases\, assignments of leases\, and memoranda of leases for property which the city leases. They show the name and addresses of lessor and lessee; description of property; rent; purpose for which property may be used; and indicate any additional conditions or terms (determination of payment of utilities\, taxes\, insurance\, maintenance and repair\, and alterations to the property during the term of the lease)\, as well as any options to renew.",Retain for 7 year(s) after expiration of contractual agreement,Public,
2909,Department of Transportation. Project Development. Consultant Services,Consultant contract files,1982-,Numerical by contract number.,"These project files are used in tracking and administrating contracts with consultants who perform professional services for the Utah Department of Transportation. These contracts are for all professional services where consultants are selected based on qualifications. These files include the approval to obtain consultant services\, independent cost estimates\, work schedules\, staffing plans\, insurance certificates\, R-709 forms\, sub-consultant information\, local government co-op agreements and letters of concurrence.,These records document contractual agreements for products or services. Records may include preliminary requirements\, contractor payroll records\, bids\, and the signed contract.",Retain for 7 year(s) after final action,Public,
18448,North Ogden (Utah),Contract and agreement files,undated,,"These files contain official agreements enforceable by law to acquire or incur services and/or products. Files may also include ordinances\, bonds\, job specification books\, and related correspondence.",Retain for 7 year(s) after expiration of contractual agreement,Public,
20622,Salt Lake City (Utah). Public Library,Contracts,undated,,"These records document purchasing and construction contracts. They include the contract\, correspondence\, and related records pertaining to award\, administration\, receipt\, inspection\, and payments.",Retain for 7 year(s) after expiration of contractual agreement,Public,
21503,Park City (Utah). City Manager,Contract purchasing records,1990-,Chronological,"These records document purchasing and construction contracts. They include the contract\, correspondence\, and related records pertaining to award\, administration\, receipts\, inspection\, and payments.",Retain for 7 year(s) after expiration of contractual agreement,Public,
21506,Park City (Utah). City Manager,Professional service agreement records,1994-,Alphabetical,"These records document the professional service agreements for temporary services between any municipal agency and professional individuals\, or between agencies. They include the service agreement and other related records.",Retain for 7 year(s) after final action,Public,
21830,Park City (Utah). City Manager,Financial guarantees,1980-,"Chronological by year, there under alphabetical","These documents are guarantees to provide assurance that required site work will be completed on all new construction projects. These guarantees are in the form of letters of credit\, escrows or cash to the city.",,Protected,
22459,Marriott-Slaterville (Utah),Leasing contract files,1999-,Chronological,These records document building or equipment leasing contracts between the municipality and a private vendor or other governmental agency. They include the actual lease and other related records documenting the agreement.,Retain for 7 year(s) after expiration of contractual agreement,Public,
25787,Cottonwood Heights (Utah),Contract purchasing records,2005-,Alphabetical by name thereunder chronological by year,"These records document purchasing and construction contracts. They include the contract\, correspondence\, and related records pertaining to award\, administration\, receipt\, inspection\, and payments.",Retain for 7 year(s) after expiration of contractual agreement,Public,
26304,Grantsville (Utah),Contracts,1990-,Alphabetical by name,"These records document purchasing and construction contracts. They include the contract\, correspondence\, and related records pertaining to award\, administration\, receipt\, inspection\, and payments.",Retain for 7 year(s) after expiration of contractual agreement,Public,
27197,South Valley Water Reclamation Facility (Utah),Purchasing contract records,2000-,Alphabetical,"These records document purchasing and construction contracts. They include the contract\, correspondence\, and related records pertaining to award\, administration\, receipt\, inspection\, and payments.",Retain for 7 year(s) after expiration of contractual agreement,Public,
27410,Department of Corrections,Contract files,2000-,Chronological.,"This series contains files used to monitor and track the approval process for awarding contracts and also to document a contractor's performance. Information includes proposal requests\, proposals\, contracts\, amendments\, correspondence\, and review documents.,These records document contractual agreements for products or services. Records may include preliminary requirements\, contractor payroll records\, bids\, and the signed contract.",Retain for 6 year(s),Public,
29595,Bear River Health Department (Utah),Injury prevention inspections,2003-,Chronological.,"These records document the agency's effort to promote and protect the health of Utah's residents by operating an injury prevention inspection program. Records include copies of signed car seat inspection forms. Information describes the inspection\, releases the agency from liability\, and may include technician name and technician number\, caregiver signature\, date\, and child's first name\, age\, and weight.",Retain for 8 year(s),Public,
21707,Park City (Utah). Public Works,Drainage maintenance agreements,1980-,Alphabetical,"These are agreements between the municipality and canal or irrigation companies. The agreements allow water be diverted into drainage systems maintained by these companies. The municipality pays them for this service. The agreements include date\, company's name and address\, provisions of the agreement\, payments to be made\, and signatures of municipal council\, and company representative.",Retain for 6 year(s) after expiration of contractual agreement,Public,
21509,Park City (Utah). City Manager,Real estate acquisition files,1990-,Alphabetical,These records document the purchase of real property by the municipality. They include the contract and related correspondence.,Retain for 7 year(s) after disposition of asset,Public,
15805,Pleasant Grove (Utah),Lease files,undated,,"These files contain copies of leases\, subleases\, assignments of leases and memoranda of leases for property which city leases. They show the name and addresses of lessor and lessee; description of property; rent; purpose for which property may be used; and indicate any additional conditions or terms (determination of payment of utilities\, taxes\, insurance\, maintenance and repair\, and alterations to the property during the term of the lease)\, as well as any options to renew.",Retain for 7 year(s) after expiration of contractual agreement,Public,
6924,Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare.,Nursing facility provider agreements,1984-,Alphabetical by nursing facility name,"These are agreements between the state and nursing homes by which nursing homes agree to abide by the requirements of the medicaid program in order to receive medicaid funding. These agreements are required by 42 CFR 431.107. These records include the name and address of the provider\, the type of business (individual\, partnership\, or corporation)\, the type of care for which the provider is licensed\, the terms of the agreement\, the period of the agreement\, and the signatures of the authorized officials.",Retain for 7 year(s),Public,
11417,Intermountain Power Agency (Utah),Professional contractual agreement files,undated,None,"Files document the professional contractual agreements between an agency and professional individual or between agencies for temporary services. The files include contract\, requisition\, purchase order\, including correspondence and related records.",Retain for 4 year(s) after resolution of issue,Protected,
11529,Municipal Power Agency (Utah),Contracts,undated,None,"These records document the professional service agreements for temporary services between any municipal agency and professional individuals\, or between agencies. They include the service agreement and other related records.",Retain for 7 year(s) after expiration of contractual agreement,Protected,
11878,Department of Environmental Quality,Professional and inter-agency contracts and memorandums of agreement,1969-,"Filed by division/bureau, thereunder alphabetical by contractors name","These are professional contracts and memorandums of agreement\, and are used to procure professional services\, maintenance\, leases space\, and environmental remediation. The agreements and contracts are between the agency and professional individuals or between agencies for services rendered or received. The information documents the terms and conditions which obligate parties involved in the these agreements. They also include records of payment where funds are involved. Information includes correspondence\, memorandums of understanding\, and inter-agency agreements.",Retain for 7 year(s) after expiration of contractual agreement,Public,
13581,Uintah County (Utah). County Clerk,Leases,undated,,"These are building or equipment leases and related records documenting agreements\, services\, and payments.",Retain for 7 year(s) after expiration of contractual agreement,,
18027,St. George (Utah). Department of Public Works,Contracts and agreements files,undated,Alphabetical,"These records document the professional service agreements for temporary services between any municipal agency and professional individuals\, or between agencies. They include the service agreement and other related records. This includes all contracts and agreements files found in the legal office of the city.",Retain for 7 year(s) after expiration of contractual agreement,Public,
21505,Park City (Utah). City Manager,Leasing contract files,1994-,Alphabetical,These records document building or equipment leasing contracts between the municipality and a private vendor or other governmental agency. They include the actual lease and other related records documenting the agreement.,Retain for 7 year(s) after expiration of contractual agreement,Public,
24811,Riverdale (Utah),Contract purchasing records,1946-,"Alphabetical thereunder, chronological by year","These records document purchasing and construction contracts. They include the contract\, correspondence\, and related records pertaining to award\, administration\, receipt\, inspection\, and payments.",Retain for 7 year(s) after expiration of contractual agreement,Public,
24813,Riverdale (Utah),Professional services agreement records,1970-,"Alphabetical, thereunder chronological by year","These records document the professional service agreements for temporary services between any municipal agency and professional individuals\, or between agencies. They include the service agreement and other related records.",Retain for 7 year(s),Public,
25877,Department of Natural Resources. Lone Peak Conservation Center,Co-operator agreements,1983-,Alphabetical by name of co-operator,"The Division of Forestry\, Fire and State Lands operates the Lone Peak Conservation Center (LPCC) in Draper. LPCC provides tree\, shrub and wetland plant materials\, and crews for a variety of firefighting and conservation work. In the process LPCC enters into various agreements with co-operators. These agreements describe authorities\, purposes\, and procedures regarding what will be done by each party\, and are renegotiated or updated as necessary.",Retain for 7 year(s),Public,
26205,Salt Lake City Mosquito Abatement District (Utah),Contract purchasing records,1966-,chronological by year,"These records document purchasing and construction contracts. They include the contract\, correspondence\, and related records pertaining to award\, administration\, receipt\, inspection\, and payments.",Retain for 7 year(s) after expiration of contractual agreement,Public,
27407,Moab (Utah),Municipal tenant leases,2005-,Alphabetical by leasee name,These records document building or equipment leasing contracts between the municipality and a private vendor or other governmental agency. They include the actual lease and other related records documenting the agreement.,Retain for 7 year(s),Public,
29577,Department of Transportation. Finance,Contracts and agreements,1997-,Alphanumerical by contract number.,"These records consist of all agreements for the Utah Department of Transportation\, both financial and non-financial\, between the department and other vendors and state agencies. Records may include contracts\, betterments\, procurements\, memos of understanding\, utility contracts\, and related records.",Retain for 7 year(s) after expiration of contractual agreement,Public,
82422,Department of Human Services. Office of Fiscal Operations,Procurement records,1985-,Numerical by procurement number thereunder alphabetical by offeror/contractor's name,"The official procurement record for all procurement actions published/approved by the purchasing agent in the Office of Fiscal Operations\, Bureau of Contract Management. Includes procurement records for canceled solicitations and hard copy\, late responses to solicitations. Each procurement file is a unique compilation of documents that begins with a need for a client service. The procurement documents in the file vary but may include the following items: the original solicitation\, (if published on the State of Utah's (State's) electronic bidding system\, the solicitation may have to be accessed on the State's electronic bidding system)\, hard-copy responses received\, both timely and late\, (responses submitted electronically through the State's bidding system may have to be accessed on the State's bidding system; untimely electronic responses are rejected by the bidding system and will not be available)\, evaluation committee conflict of interest disclosure statements\, score sheets\, bid,tabulations\, award recommendation(s)\, and notice(s) of award and/or non-award. This series also includes any debriefing requests and/or protests filed pursuant to a DHS procurement action\, records related to the handling and resolution of each\, including any decisions rendered in the matter.",Retain for 7 year(s) after expiration of contractual agreement,Public,
81816,Department of Health. Office of Finance,Professional contractual agreements,1981-,Alphabetical by name and then by contract number.,"These records document contractual agreements for products or services. Records may include preliminary requirements\, business case\, terms and conditions\, contractor payroll records\, bids\, and the signed contract.",Retain for 7 year(s) after expiration of contractual agreement,Public,
22786,Park City (Utah). Municipal Athletic Recreation Center (MARC) and Recreation,Library Services and Construction Act (LSCA) grant files,1997-,Chronological,"These records document the expenditure of monies and the operation of Title I\, II\, and III programs funded through the Library Services and Construction Act grants\, which are regranted by the Utah State Library Division to public libraries (34 CFR 770 (1997)). The grants are used to implement or update programs for literacy\, institutional development\, inadequate services or library construction. Grant records include some or all of the following: application and supporting materials\, budget revisions\, quarterly reports\, final summary and evaluation reports\, statistical reports\, audit reports\, deposit slips\, invoices and bills\, and publicity. The State Library Division retains Title I and III grant records for 7 years\, Title II grant records for 20 years.",Retain for 7 year(s) after expiration of contractual agreement,Public,
6928,Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare.,Cancelled contracts file,1985-,Alphabetical by name,"These records contain cancelled contracts that do not fall into other record series. Included are contracts with vendors for purchases and services. Information includes payment schedules\, agreements\, and dates of cancellation.",Retain for 7 year(s) after expiration of contractual agreement,Public,
10229,Department of Transportation. Office of Internal Audit,Pre-award and post consultant audits,1986-,"Alphabetical by vendor name, thereunder alphanumerical by project number","These records document audits of companies before and after projects are awarded. Internal Audit conducts the audits to make sure the company's accounting system is adequate for Utah Department of Transportation needs; to determine that rates reflect their actual cost of overhead\, equipment\, and labor; to see if the company is complying with federal acquisition regulations; and to verify all labor hours\, rates\, direct costs\, and overhead after the project. Information includes the company's rate structure and trade secrets\, correspondence\, final audit reports\, audit programs\, audits from other agencies\, and financial statements.",Retain for 7 year(s) after resolution of issue,Protected,
25997,Department of Health and Human Services. Division of Substance Use and Mental Health,Area Plans/Monitoring Reports,1990-,"Alphabetical by name, thereunder chronological by year.","Studies and system analyses conducted before program change\, the purchase\, installation\, or replacement of any technology or equipment. May include studies and systems analyses for the initial establishment\, major changes for program\, equipment\, or technology changes.",Retain for 7 year(s) after expiration of contractual agreement,Public,
11416,Intermountain Power Agency (Utah),Other contracts and agreements,undated,none,"These records document purchasing and construction contracts. They include the contract\, correspondence\, and related records pertaining to award\, administration\, receipt\, inspection\, and payments.",Retain for 7 year(s) after expiration of contractual agreement,Protected,
27189,Department of Corrections,Inmate correspondence,1994-,"Alphabetical, thereunder chronological by date of letter.","Business-related correspondence that is routine or transitory in nature and does not offer unique information about agency functions or programs. These records include acknowledgment files and most day-to-day office and housekeeping correspondence. These records may originate on paper\, electronic mail\, or other media. This correspondence is filed separately from program and project case files.",Retain for 3 year(s),Public,
29921,Green Hills Estates Water and Sewer Improvement District (Utah),Routine correspondence,1983-,Chronological.,"These records include routine administrative correspondence regarding daily operations\, deficiencies\, notices\, and the public.",Retain for 3 year(s),Public,
30377,Emery County School District (Utah),Emery county school district administrative records,1917-1963.,,"Administrative historical records sampling. Contains: Agriculture education program reports 1949-1950; official security bond 1917\, 1918-1920\, 1941; school board oaths of office 1960\, 1963; high school enrollment report 1935; state equalization report undated; Utah power and light agreement 1961-1962; blank transportation route sheet undated\, board of education minutes of meeting 1931; administrative correspondence 1952; updated teacher information; drafted minute meetings 1917-1918; and janitor job description 1917-1918; bonds from 1967-1980.",Permanent. Retain for 3 year(s),Public,
29796,Mountain Accord (Utah),Administrative records,2015-2017.,,,Permanent. Retain for 3 year(s),,
12870,Board of Education. Office of Education. Services for At-Risk Students,Migrant education correspondence,ca._1971-,Chronological,"Internal or external correspondence regarding general program information duplicated elsewhere\, which does not include policy decisions or directives\, how the office is organized\, how it functions\, its pattern of action\, procedures\, or achievements. Includes electronic mail that communicates the above.",Retain for 3 year(s),Public,
26586,Utah State Tax Commission,Administrative correspondence,2007-,Chronological by date correspondence issued.,These records are business-related correspondence that is routine in nature and may include acknowledgment files and most day-to-day office and housekeeping correspondence as well as complex communications with taxpayers concerning confidential tax matters.,Retain for 3 year(s),Public,
12102,Davis County (Utah). Health Department. Environmental Health and Laboratory Division,Private well files,1995.,Alphabetical by last name of property owner.,"These records document the approval of the department for the construction and use of private wells\, as authorized by UCA_ 26A-1-114(1) (1995). The State Health Department maintains the listing of all private wells and retains record copy of state approvals. These records include the property address\, owner name\, contractor's name\, final inspection date\, subdivision where property is located\, water supply type\, source\, and description\, whether construction approved or not\, results of water quality tests\, and inspector's name.",Retain until administrative need ends,Public,
30790,"Leavitt, Michael Okerland",A personal history and public service memoir,2023.,Numerical by volume number.,"This is a four-part published memoir documenting the private and public life of former Utah governor Michael Leavitt. Individual volumes in this series include: Volume 1: A Sense of Place and Purpose; Volume 2: Real and Right; Volume 3: A Sacred Trust; and\, Volume 4: In Service as a Family.",Retain permanently,,0.35 cubic foot
30537,Governor (1993-2003 : Leavitt),Executive orders and proclamations,1992-2000.,Chronological by year,"This series contains word processing documents for executive orders and proclamations issued by Governor Leavitt and distributed to other offices. The same layout and formatting may have also been used to print as maintained in other series. These documents represent a key time in Utah government history for the use of computer generated records\, creating new means to shared and distribute such executive documents.",Permanent. Retain until administrative need ends,,
5482,Department of Health. Office of Maternal and Child Health,Maternal and children health conference records,1941-,Alphanumerical,,Retain permanently,,
5481,Department of Health.$bBureau of Maternal and Child Health,Rheumatic fever case files,1944-1950.,Alphanumerical.,These records were collected to document cases of rheumatic fever in the state of Utah. Information includes medical records of rheumatic fever patients and related documents.,,Private,
13305,Department of Health.$bBureau of Maternal and Child Health,WIC records,1980-1994.,"Chronological by year, thereunder alphabetical by patient name","Case files including a record of contacts diet calculation\, notification of eligibility\, certification and termination form\, correspndence\, from the metabolic screening program\, used to determine if individuals qualify to be in the Women Infant and Children(WIC) program\, for both children and adults entering into the program. Information includes the child's name\, date of birth\, place of birth\, weight\, parent's name\, and blood test results including date blood was drawn and test date.",Retain for 21 year(s) after case is closed,Private,
80873,Department of Health. Nutritional Program,Policy and procedures manual,undated,none,,Permanent. Retain until superseded,,
80890,Department of Health. Pregnancy Risk Line,Log file report,undated,Chronological,"These are reports that summarize an item in the Log of Calls File. There are seven separate reports that can be generated. They are reports for referral\, location\, agents\, state\, caller key\, condition key\, and initials. These reports include the year\, the items to be listed (for example\, agent report would list aspirin\, tylenol\, etc.)\, and the number of occurrences for each item. This is a report of automated data system\, file key: PRDS.",Retain for 30 day(s),,
80878,Department of Health. Pregnancy Risk Line,Follow-up letter file,1985-,Alphabetical by name,"These are copies of letters sent to women exposed to drugs or other risk agents who called the riskline for information and identified themselves. This letter gives additional information on the risk agent (cocaine\, diet pills\, etc.) and the health risks that they pose. The information includes name and address of the caller\, the type of exposure\, and the potential health hazard.",Retain for 21 year(s),Private,
80882,Department of Health. Pregnancy Risk Line,Patient file,1984-,none,"This is part of the Pregnancy Riskline Information System that contains information on callers who identified themselves when calling. This file includes the name of the exposed\, the call date\, the type of caller (exposed\, friend\, relative\, etc.)\, the caller's address\, the caller's phone number\, whether a follow-up letter was sent\, the initials of the person taking the call\, the times called\, the condition of the exposed\, the caller's concern\, the estimated delivery date\, the mother's age and date of birth\, the current illness or symptoms\, the health provider's name\, address\, phone number and speciality\, the referral source\, the name and code of the drug or agent to which the caller was exposed\, the circumstances and date of exposure\, and the,information given the caller. This is a file of automated data system\, file key: PRDS.",Retain for 21 year(s),Private,
80888,Department of Health. Pregnancy Risk Line,Intake form report,undated,none,"This is a summary of specific items on the Intake Form. This report can be generated to show a number of different elements such as the type of caller\, the condition of the exposed\, or the concern of the callers. This report is generated on an as-needed basis. This report includes the list of all values occurring in the item along with a count showing the number of occurrences. This is a report of automated data system\, file key: PRDS.",Retain for 30 day(s),,
80881,Department of Health. Pregnancy Risk Line,Pregnancy riskline information system,undated,none,This is a SPEED II local automated system used to assist personnel in maintaining and retrieving information pertaining to clients of the Riskline service and information about drugs and other factors affecting pregnancy.,,Private,
23733,Department of Health. Office of Maternal and Child Health,Pregnancy Risk Assessment Monitoring System surveys,1999-,"Numerical by batch number, thereunder numerical by survey number.","This series contains surveys given to a statewide sampling of new mothers for the purpose of collecting data on their behaviors and experiences before\, during\, and after the birth of a child. The collected data is used to conduct analyses\, report on results\, and translate data into information that can be used for the planning and evaluation of policies and programs. Survey information includes birth dates\, education status\, family and financial information\, living conditions\, marital status\, ethnic affiliations\, medical and fertility treatments\, prenatal and postnatal care\, medical problems during pregnancy\, delivery and hospital experiences\, and other related information. Spanish language surveys are also collected.",Permanent. Retain for 2 year(s),Exempt,8.00 cubic feet
80864,Department of Health. Nutritional Program,Nutritional monitoring project file,1985-,none,"This is the result of a special project by the bureau to conduct a random sample of over 1\,000 low income households. The purpose of the project was to determine the nutrition and health status of low income persons and their use of food and income assistance programs. The file includes statistical reports on age groups\, ethnic groups\, income levels\, geographical area\, and perception of economic status.",Permanent. Retain for 5 year(s),,
80865,Department of Health. Nutritional Program,Weekly phenylalanine levels report,1982-,Chronological,"These are the records of the PHE levels in children in the program. These tests are conducted weekly and are kept both here and in the patient charts. The information recorded includes the date\, the patient's name\, the date the blood sample was drawn\, the serum PHE level\, and whether the parent's were contacted.",Retain for 1 year(s),Private,
5451,Department of Health.$bBureau of Maternal and Child Health,Administrative records,1938-1950.,Alphanumerical,,Permanent. Retain for 1 year(s),,
80877,Department of Health. Pregnancy Risk Line,Riskline intake form files,1985-,Chronological,"These are information forms filled out by the individual answering the pregnancy riskline. The form documents the type of call received\, the risk agent inquired about\, the information given the caller\, and the name and address of the caller if he wishes to give that information. The form includes the name\, address\, and telephone number of the person exposed to the risk agent; the type of caller (exposed individual\, relative\, etc.); the condition of the exposed person; the caller's concern; the person's age; the exposure and the circumstances; the dates of exposure and the duration; the amount or dose of exposure; and the information provided the caller.",Retain for 21 year(s),Private,
80879,Department of Health. Pregnancy Risk Line,Pregnancy risk line call data report,1985-,Chronological,"These are monthly and annual reports of the activities of the riskline. The information includes the report period\, the number and type of health professional calls\, the number and type of consumer calls\, the type and numbers of pregnancy status\, the number of inquiries per call\, the caller location\, the referral source\, and the totals.",Permanent. Retain for 5 year(s),,
80876,Department of Health. Nutritional Program,List of patient levels due each month or week report,undated,Chronological,"This is a report generated from the Metabolic Patient Records Automated System. It is used to keep track of the frequency with which patient blood samples must be taken. The information includes the patient name\, the date the last sample was taken\, the date the next sample is due to be drawn\, and the interval of blood monitoring.",Retain for 5 year(s),Private,
80886,Department of Health. Pregnancy Risk Line,Drug information file,undated,none,"This is a list of drugs\, and the risks involved\, that can affect pregnancy. The information includes drug name\, code number\, and the risk associated with the drug. This is a file of automated data system\, file key: PRDS.",Retain until superseded,,
80884,Department of Health. Pregnancy Risk Line,Provider file,undated,none,"This is part of the Pregnancy Riskline Information System that contains the names of health care providers. The information includes the provider's name\, address\, phone number\, and speciality. This is a file of automated data system\, file key: PRDS.",Retain until superseded,Public,
80889,Department of Health. Pregnancy Risk Line,Due date report,undated,Chronological,"This is a monthly report that shows the individuals whose estimated delivery date is in a specific month. It is used when the office wishes to make follow-up contacts with callers. It includes the name\, address\, phone number\, patient number\, and due date of the caller. This is a report of automated data system\, file key: PRDS.",Retain for 1 year(s),Private,
13304,Department of Health.$bBureau of Maternal and Child Health,Follow-up medical records,1987-1994.,"Chronological by year, thereunder alphabetical by patient name","Closed follow-up medical charts including correspondence\, WCI vouchers copies\, WIC program certification and termination form\, medical history of infant or child\, mother's follow-up charts\, and nutrition histories\, from the Maternal and Infant Clinic in conjunction with the WIC(women Infant and Children) program. Used to document progress of patient\, program status\, nutrition\, and medical information concerning the patients health.",Retain for 21 year(s) after case is closed,Private,
13301,Department of Health.$bBureau of Maternal and Child Health,Children's closed medical charts,1976-1994.,Chronological,"Closed medical charts including correspondence\, WIC voucher copies\, WIC program certification and termination forms\, medical history of infant or child\, and nutrition history for infant and children in conjunction with the Women Infant and Children(WIC) program. The chart indicates enrollment status in the program\, nutrition requirements of infant\, and medical information concerning the infants health.",Retain for 21 year(s),Private,
80867,Department of Health. Nutritional Program,Metabolic patient charts,1982-,Alphabetical by name,"This is the record of patients who are being treated for metabolic disorders through nutritional intervention. These patients are referred to the program from the metabolic screening program as infants. The information includes the child's name\, date of birth\, place of birth\, weight\, parent's name\, the blood test results including the date the blood was drawn and the test date\, a record of contacts\, and diet calculation.",Retain for 50 year(s) after separation,Private,
80872,Department of Health. Nutritional Program,Methods of funding Nutritional Services for Children with Development Disabilities Grant Files,1984-,none,"This is a three year federal grant to do an in-depth needs assessment of the nutritional services needs of children with development disabilities. The purpose of the grant is to determine what additional services are needed\, if any\, and to develop protocols for nutritional services.",Permanent. Retain for 5 year(s),,
80874,Department of Health. Nutritional Program,Staff meeting minutes,undated,none,,Retain for 2 year(s),,
80880,Department of Health. Pregnancy Risk Line,Log of calls,1984-,Chronological,"This is a record of all telephone calls received by the riskline. The information includes date\, the referral source (phone book\, clinic\, friend\, etc.)\, the location\, the risk agent\, whether the caller is the individual involved\, a friend or a doctor\, and the caller's status.",Retain for 3 year(s),,
80887,Department of Health. Pregnancy Risk Line,Log of calls file,undated,none,"This is a record of incoming calls made to the Pregnancy Riskline. The information includes the date\, the referral source\, the location of the caller\, the type of caller\, the condition code\, and the drug or agent used. This is a file of automated data system\, file key: PRDS.",Retain until administrative need ends,,
80875,Department of Health. Nutritional Program,Metabolic patient records automated data system,undated,none,"This is a local data system that will shortly be implemented by the bureau. It is designed to maintain an updated file of patients followed by the clinic\, to maintain a record of when samples are due and for when they are received. The information includes the patient's name\, date of birth\, date last sample was drawn\, date next sample is due\, the interval of blood monitoring \, and the date the record was last updated.",Retain until separation,Private,
80870,Department of Health. Nutritional Program,Day care centers nutritional report,1985-,Alphabetical by name,"These are inspections of food served at day care centers to see if they meet nutritional standards. This record series includes name and address of the day care center\, a sample menu\, and the report of the nutritionist.",Retain for 5 year(s),,
80866,Department of Health. Nutritional Program,Metabolic clinic protocol,1985-,none,"This is an agreement that delineates the responsibilities of the metabolic clinics. The metabolic program is designed to provide multi-disciplinary diagnostic\, therapeutic\, and consultative services for all children with certain disorders of metabolism. This service includes evaluation and management of the disorder with interpretations to family\, physicians\, public health nurses\, schools\, and other professionals who are concerned in the follow-up care of the child.",Permanent. Retain until superseded,Private,
80869,Department of Health. Nutritional Program,Nutritional consulting reports for Handicapped Children's Services,1986-,Alphabetical by name,"This is the record of consultations for Handicapped Children's Services conducted by the bureau. It includes the client's name\, chart number\, and date of birth; the report date; the clinic; the patient's nutritional history; the results of the examination and the bureau's recommendations.",Retain for 1 year(s),Public,
80891,Department of Health. Pregnancy Risk Line,User guide,1984-,none,"This is a handbook prepared by EDP that explains the system\, what it does\, and how it is operated. It is used for training.",Retain until administrative need ends,,
6554,Carbon County (Utah). County Auditor,Financial reports,1986-,"Alphabetical by report, thereunder numerical by account number.","These are statistical reports on the financial affairs of the entire county or a specific department. These reports usually include a statement on the value of all county owned property\, and an accounting of all income and expenditures in relationship to the final budget.",Retain permanently,Public,
17643,Sevier County (Utah). County Treasurer,Annual financial reports,undated,,"These are statistical reports on the financial affairs of the entire county or a specific department. These reports usually include a statement on the value of all county owned property\, and an accounting of all income and expenditures in relationship to the final budget.",Retain permanently,Public,
12249,Magna Mosquito Abatement District (Utah),Annual budget,undated,Chronological,The final annual municipal financial plan approved by the city council for all expenditures of municipality.,Retain permanently,Public,
13558,Ogden (Utah). Community Development,Neighborhood development agency program budget reports,1969-,none,"The budget is a ""plan of financial operations for a fiscal year which embodies estimates of proposed expenditures for given purposes and the proposed means of financing them"" (UCA 10-6-106(10) (1997)). ""Before June 22 of each fiscal year\, or August 17 in the case of a property tax increase under Sections 59-2-919 through 59-2-923\, the governing body shall by resolution or ordinance adopt a budget for the ensuing fiscal year for each fund for which a budget is required under this chapter. A copy of the final budget for each fund shall be certified by the budget officer and filed with the state auditor within thirty days after adoption"" (UCA 10-6-118 (1997)).",Retain permanently,Public,1 microfilm reel
5298,Weber County (Utah). County Auditor,Annual financial reports,1898-,Chronological,"These are the statistical reports on the financial affairs of the entire county. These reports usually include a statement on the value of the all county owned property\, and an accounting of all income and expenditures in relationship to the final budget.",Permanent. Retain until administrative need ends,Public,
11541,Municipal Power Agency (Utah),Final budget,undated,none,The final annual municipal financial plan approved by the city council for all expenditures of municipality.,Retain permanently,Public,
21031,Weber County (Utah). County Auditor,Reports and statements,"1909-1939; 1943-1953; 1960-1963, 1965.",Chronological.,"These books document the various annual reports and statements made by the county auditor. They include salary statements\, detailed statement of receipts\, department and taxing entities budget proposals\, various diagrams and graphs illustrating expenditures and revenues\, and related correspondence.",,Public,
25891,Duchesne County (Utah). County Auditor,Annual financial reports,1919-,Chronological by year,"These are statistical reports on the financial affairs of the entire county or a specific department. These reports usually include a statement on the value of all county owned property\, and an accounting of all income and expenditures in relationship to the final budget.",Retain permanently,Public,
5659,Ogden (Utah). Mayor,Budget proposals,1952-,,"The city manager\, in conformity with provisions of the city charter\, presents to the mayor and city council the annual budget. The duty of the city manager in preparing the budget is to give as clear and precise a picture as possible of the city's physical and financial needs. Included are the letter of transmittal\, city manager's budget message\, general summaries of revenues and expenditures\, and separate sections for each division within city government.",Retain permanently,Public,
14981,Millville (Utah),Annual budget,undated,,The final annual municipal financial plan approved by the city council for all expenditures of municipality.,Retain permanently,Public,
15819,Elk Ridge (Utah),Annual budget,undated,,The final annual municipal financial plan approved by the city council for all expenditures of municipality.,Retain permanently,Public,
18765,North Ogden (Utah),Annual budget,undated,,"The budget is a ""plan of financial operations for a fiscal year which embodies estimates of proposed expenditures for given purposes and the proposed means of financing them"" (UCA 10-6-106(10) (1997)). ""Before June 22 of each fiscal year\, or August 17 in the case of a property tax increase under Sections 59-2-919 through 59-2-923\, the governing body shall by resolution or ordinance adopt a budget for the ensuing fiscal year for each fund for which a budget is required under this chapter. A copy of the final budget for each fund shall be certified by the budget officer and filed with the state auditor within thirty days after adoption"" (UCA 10-6-118 (1997)).",Retain permanently,Public,
20092,Water Storage Commission,Account book,1921-1931.,Chronological.,"This volume records distribution of monies from state appropriation and special funds. Includes the Provo-Weber Special Fund\, Cache County fund\, Davis County Bonneville investigation\, Brown-Sanford investigation\, and the Colorado River fund.",Permanent. Retain for 1 year(s),Public,
6681,West Valley City (Utah). Department of Administration,Budget information files,i 1980-,Chronological,"These files document the adoption of the city's annual budget. Includes recommended budget\, tape recordings of public hearings associated with finalizing budget\, and all related correspondence. Files may also contain budget amendments and any other actions affecting budget.",Retain permanently,Public,1 microfilm reel
12443,Tooele Valley Mosquito Abatement District (Utah),Annual budget,undated,Chronological,The final annual municipal financial plan approved by the city council for all expenditures of municipality.,Retain permanently,Public,
13240,Taylor-West Weber Water Improvement District (Utah),Annual budget,undated,Chronological,The final annual municipal financial plan approved by the city council for all expenditures of municipality.,Retain permanently,Public,
15145,Minersville (Utah),Annual budget,undated,,The final annual municipal financial plan approved by the city council for all expenditures of municipality.,Retain permanently,Public,
25566,Naples (Utah),Annual budget,1982-,Chronological by year,"The budget is a ""plan of financial operations for a fiscal year which embodies estimates of proposed expenditures for given purposes and the proposed means of financing them"" (UCA 10-6-106(10) (1997)). ""Before June 22 of each fiscal year\, or August 17 in the case of a property tax increase under Sections 59-2-919 through 59-2-923\, the governing body shall by resolution or ordinance adopt a budget for the ensuing fiscal year for each fund for which a budget is required under this chapter. A copy of the final budget for each fund shall be certified by the budget officer and filed with the state auditor within thirty days after adoption"" (UCA 10-6-118 (1997)).",Permanent. Retain until administrative need ends,Public,
9897,Board of Education. Office of Education. Internal Accounting,Receipts from concession stand vendors,1970-2017.,Chronological.,Agency copy of receipts given to customers who pay cash to the agency for services rendered.,Retain for 3 year(s),Public,
22088,Office of the State Auditor,School district budget reports,1984-,"chronological by year, thereunder alphabetical by school district","These budget reports are collected by the Auditor's Office in accordance with UCA 53A-19-102(1999). The reports are used by the Utah State Legislature\, other governmental entities\, businesses\, and citizens for the purposes of research and gathering information. The budget reports include actual revenues and expenditures for the last completed fiscal year\, estimated revenues and expenditures for the current fiscal year\, estimates of revenues and expenditures for the budget year\, and a budget certification form.",Permanent. Retain for 5 year(s),Public,
27933,Salt Lake County Service Area #3 (Utah),Annual budgets,1995-,Chronologically,Agency reports at the end of the fiscal year on the status of appropriation accounts and apportionment.,Permanent. Retain for 7 year(s),Public,
1746,Department of Environmental Quality. Division of Solid and Hazardous Waste,Budget operating reports,1982-2009.,Alphanumerical,Agency reports at the end of the fiscal year on the status of appropriation accounts and apportionment.,Permanent. Retain for 7 year(s),Public,
12043,Department of Health and Human Services. Division of Services for People with Disabilities,Periodic budget reports,1980-,Alphabetical by subject,Agency reports at the end of the fiscal year on the status of appropriation accounts and apportionment.,Permanent. Retain for 7 year(s),Public,
26060,Department of Environmental Quality,Department of Environmental Quality Budgets,1980-,"Chronological by year, thereunder alphabetical by division",Agency reports at the end of the fiscal year on the status of appropriation accounts and apportionment.,Permanent. Retain for 10 year(s),Public,
27829,Moab (Utah),Annual financial reports,1970-,chronological,"These are statistical reports on the financial affairs of the entire municipality. ""Within 180 days after the close of each fiscal year the city recorder or other delegated person shall present to the governing body an annual financial report prepared in conformity with generally accepted accounting principles\, as prescribed in the Uniform Accounting Manual for Utah cities (UCA 10-6-150 (1997)). ""Copies of the annual financial report....shall be filed with the state auditor and shall be filed as a public document in the office of the city recorder"" (UCA 10-6-150 (1997)).",Permanent. Retain for 104 year(s),Public,
3047,University of Utah (Utah),Budget records,1956-1962.,Alphanumerical.,Publications regarding the budget request and annual audit.,Permanent. Retain until final action,Public,
30252,Taylorsville (Utah),Annual budget and audit records,1995-,Chronological by fiscal year.,The records document plans for financial operations for each fiscal year as well as the actual spending of the city. They also document the results of annual financial audits.The records are used to memorialize and compare both planned and actual spending by the city. They also provide a public record of the financial health of the city each year.The records contain Taylorsville's budget as adopted by the city council each June. They also contain audit reports as provided by outside accounting firms for the previous fiscal year.,Retain permanently,Public,
29820,Midway Sanitation District (Utah),Financial/Audit Reports,1970-,Chronological.,Contains financial and audited records pertaining to the operation of the Midway Sanitation District.,Retain permanently,Public,
30378,Emery County School District (Utah),Emery county school district annual reports,1904-1940.,,"Financial operations reports for a fiscal year and other annual reports. Includes: teacher annual report for Huntington high school 1913; Huntington no. 5 trustees annual reports\, principal annual reports 1904-1914; school trustees annual financial reports 1913; audit reports 1915-1921; annual financial reports 1921-1924\, 1925-1931\, 1933\, 1935-1940.",,Public,
30535,Heber Light and Power Company (Utah),Financial statements,1969-1974,Chronological by fiscal year,"These records document the financial operations of the Heber Light and Power Company for a fiscal year. They document the actual spending certified by an accountant. This series includes audited financial statements\, draft statements and a small sample of working papers used to compile the budget documentation.",Retain permanently,,
30791,Ophir (Utah),Financial reports,1989-,None.,This series contains financial reports created for the town of Ophir. Records include information about general revenue expenditures.,Permanent. Retain until administrative need ends,Public,
30793,Ophir (Utah),Adopted budgets,2010-,Chronological,This series contain the adopted budget plan for financial operations of Ophir Town for a fiscal year. It documents the actual town spending and may be certified by a budget officer and filed with the state auditor.,Permanent. Retain until administrative need ends,Public,
11237,"Southwest Behavioral Health Center (St. George, Utah)",Annual budget,undated,None,"The budget is a ""plan for financial operations for a fiscal year\, embodying estimates for proposed expenditures for given purposes and the means of financing the expenditures"" (UCA 17-36-3 (14) (1994). ""On or before the 15th day of the last month of each fiscal year\, the governing body by resolution shall adopt the budget which\, subject to further amendment\, shall thereafter be in effect for the next fiscal year. A copy of the final budget\, and of any subsequent amendment thereof\, shall be certified by the budget officer and filed with the state auditor not later than thirty days after its adoption"" (UCA 17-36-15 (1994)).",Retain permanently,Public,
25410,Uintah County (Utah). County Auditor,Annual financial and auditor's annual reports,1932-1948.,Chronological by year.,"The budget is a ""plan for financial operations for a fiscal year\, embodying estimates for proposed expenditures for given purposes and the means of financing the expenditures"" (UCA 17-36-3(14)_(1995)). ""On or before the 15th day of the last month of each fiscal year\, the governing body by resolution shall adopt the budget which\, subject to further amendment\, shall thereafter be in effect for the next fiscal year. A copy of the final budget\, and of any subsequent amendment thereof\, shall be certified by the budget officer and filed with the state auditor not later than thirty days after its adoption"" (UCA 17-36-15 (1995)).",,Public,1 microfilm reel
13521,Uintah County (Utah). County Auditor,Annual budget,undated,,"The budget is a ""plan for financial operations for a fiscal year\, embodying estimates for proposed expenditures for given purposes and the means of financing the expenditures"" (UCA 17-36-3 (14) (1990). ""On or before the 15th day of the last month of each fiscal year\, the governing body by resolution shall adopt the budget which\, subject to further amendment\, shall thereafter be in effect for the next fiscal year. A copy of the final budget\, and of any subsequent amendment thereof\, shall be certified by the budget officer and filed with the state auditor not later than thirty days after its adoption"" (UCA 17-36-15 (1990)).",Retain permanently,,
28673,South Davis Water Improvement District (Utah),Annual budget and audit reports,1954-,Chronologically by year,"These records support the agency's fiscal function to annually prepare a budget and perform an audit (Utah Code 51-2a-202(2004)). Records document the approved annual budget and any subsequent amendments (Utah Code 17-36-15(2012)). Records also document the auditor's findings\, written opinion\, and recommendations for improvement. Information includes related financial data and supporting documentation.",Permanent. Retain for 15 year(s),Public,
17596,Daggett County (Utah). County Auditor,Annual financial reports,1978-,Chronological,"These are statistical reports on the financial affairs of the entire county or a specific department. These reports usually include a statement on the value of all county owned property\, and an accounting of all income and expenditures in relationship to the final budget.",Retain permanently,Public,
10051,Duchesne County (Utah). County Auditor,Approved county budgets,1928-,Chronological,"The budget is a ""plan for financial operations for a fiscal year\, embodying estimates for proposed expenditures for given purposes and the means of financing the expenditures"" (UCA 17-36-3(14)_(1995)). ""On or before the 15th day of the last month of each fiscal year\, the governing body by resolution shall adopt the budget which\, subject to further amendment\, shall thereafter be in effect for the next fiscal year. A copy of the final budget\, and of any subsequent amendment thereof\, shall be certified by the budget officer and filed with the state auditor not later than thirty days after its adoption"" (UCA 17-36-15 (1995)).",Retain permanently,Public,
14718,Weber County (Utah). Library,Annual budgets,1968-,Chronological.,"The budget is a ""plan for financial operations for a fiscal year\, embodying estimates for proposed expenditures for given purposes and the means of financing the expenditures"" (UCA 17-36-3 (14) (1993).",Retain permanently,Public,2 microfilm reels
18490,Ogden (Utah). City Recorder,Annual budget files,undated,,"The budget is a ""plan of financial operations for a fiscal year which embodies estimates of proposed expenditures for given purposes and the proposed means of financing them"" (UCA 10-6-106(10) (1995)). ""Before June 22 of each fiscal year\, or August 17 in the case of a property tax increase under Sections 59-2-919 through 59-2-923\, the governing body shall by resolution or ordinance adopt a budget for the ensuing fiscal year for each fund for which a budget is required under this chapter. A copy of the final budget for each fund shall be certified by the budget officer and filed with the state auditor within thirty days after adoption"" (UCA 10-6-118 (1995)).",Retain permanently,Public,
12682,Uintah Mosquito Abatement District (Utah),Annual budget,undated,Chronological,The final annual municipal financial plan approved by the city council for all expenditures of municipality.,Retain permanently,Public,
13269,South Utah Valley Solid Waste District (Utah),Annual budget,undated,Chronological,The final annual municipal financial plan approved by the city council for all expenditures of municipality.,Retain permanently,Public,
13778,South Valley Water Reclamation Facility (Utah),Annual budget,1988-,Chronological,The final annual municipal financial plan approved by the city council for all expenditures of municipality.,Retain permanently,Public,
10964,Weber County Mosquito Abatement District (Utah),Annual budget,undated,,The final annual financial plan approved by the agencies council for all expenditures.,Retain permanently,Public,
26423,Salt Lake City (Utah). City Recorder,Budget information files,1981-,"Chronological by year, thereunder numerical by file number","These files document the adoption of the city's annual budget. Includes recommended budget\, tape recordings of public hearings associated with finalizing budget\, and all related correspondence. Files may also contain budget amendments and any other actions affecting budget.",Permanent. Retain for 5 year(s),Public,
15214,Willard (Utah),Annual budget,undated,,The final annual municipal financial plan approved by the city council for all expenditures of municipality.,Retain permanently,Public,1 microfilm reel
20617,Salt Lake City (Utah). Public Library,Annual budget,undated,,"This is the final annual budget approved by the Library Board of Trustees. The budget is a ""plan of financial operations for a fiscal year which embodies estimates of proposed expenditures for given purposes and the proposed means of financing them"" (UCA 10-6-106(10) (1997)).",Retain permanently,Public,
11395,Intermountain Power Agency (Utah),Annual budget reports,undated,None,Agency reports at the end of the fiscal year on the status of appropriation accounts and apportionment.,Permanent. Retain for 7 year(s),Public,
20062,American Fork (Utah),Annual budget,undated,,"The budget is a ""plan of financial operations for a fiscal year which embodies estimates of proposed expenditures for given purposes and the proposed means of financing them"" (UCA 10-6-106(10) (1997)). ""Before June 22 of each fiscal year\, or August 17 in the case of a property tax increase under Sections 59-2-919 through 59-2-923\, the governing body shall by resolution or ordinance adopt a budget for the ensuing fiscal year for each fund for which a budget is required under this chapter. A copy of the final budget for each fund shall be certified by the budget officer and filed with the state auditor within thirty days after adoption"" (UCA 10-6-118 (1997)).",Retain permanently,Public,
22226,National Guard,Budget and audit reports,1961-,chronological,"These records are agency reports from the end of the fiscal year on the status of appropriation accounts and apportionment. Information also includes fiscal correspondence\, budget request records\, work program requests\, audits\, and ten-year plans to acquire lands (which include maps) and build armories. Organizational charts are included which help explain the organization of the office.",Permanent. Retain for 7 year(s),Public,
26301,Grantsville (Utah),Annual budget,1990-,Chronological by year,"The budget is a ""plan of financial operations for a fiscal year which embodies estimates of proposed expenditures for given purposes and the proposed means of financing them"" (UCA 10-6-106(10) (1997)). ""Before June 22 of each fiscal year\, or August 17 in the case of a property tax increase under Sections 59-2-919 through 59-2-923\, the governing body shall by resolution or ordinance adopt a budget for the ensuing fiscal year for each fund for which a budget is required under this chapter. A copy of the final budget for each fund shall be certified by the budget officer and filed with the state auditor within thirty days after adoption"" (UCA 10-6-118 (1997)).",Permanent. Retain for 2 year(s),Public,
26424,Salt Lake City (Utah). City Recorder,Annual budget,1981-,"Chronological by year, thereunder numerical by file number","The budget is a ""plan of financial operations for a fiscal year which embodies estimates of proposed expenditures for given purposes and the proposed means of financing them"" (UCA 10-6-106(10) (1997)). ""Before June 22 of each fiscal year\, or August 17 in the case of a property tax increase under Sections 59-2-919 through 59-2-923\, the governing body shall by resolution or ordinance adopt a budget for the ensuing fiscal year for each fund for which a budget is required under this chapter. A copy of the final budget for each fund shall be certified by the budget officer and filed with the state auditor within thirty days after adoption"" (UCA 10-6-118 (1997)).",Permanent. Retain for 5 year(s),Public,
30494,Cache County (Utah). County Auditor,Auditor financial statements,1998-,Chronological,"These records are statistical reports on the financial affairs of Cache county and its various departments. Reports may include a statement on the value of all county owned property\, and an accounting of all income and expenditures in relationship to the final budget.",Retain permanently,Public,
27667,Grand Water and Sewer Service Agency (Utah),Estimated Budget,1978.,,"Copies of budget estimates and justification prepared or consolidated in formally organized budget offices. Included are appropriation language sheets\, narrative statements\, workload/expansion plans and related schedules and data.",,Public,
80078,Department of Administrative Services.$bDivision of Purchasing and General Services.$bCentral Mailing Office,Mail authorization forms,1984-2000.,Numerical by batch number.,"These are authorizations to spend consignment funds or charge agencies for mailing. These forms also record the amount spent and the amount mailed (piece count) and the machine used. The data is then keyed into a database which then creates a IDT (TC-61) and a postage-used report. It is used as a detail file and a reference file. The information includes date used\, postage machine used\, number of pieces mailed\, and total dollar amount.",Retain for 3 year(s),Public,
30528,Emery County School District (Utah),School trustees' annual financial report,1904-1913.,,"These records contain annual financial reports for the district of Emery County. Each report contains information on one school. The report may contain the balance at the beginning of the school year\, a breakdown of expenses\, and the total expense incurred throughout the school year.",Permanent. Retain for 4 year(s),Public,
11399,Intermountain Power Agency (Utah),Bank statements,undated.,None,"These are monthly statements showing the amount of money on deposit to the credit of the entity showing date\, name of bank\, total deposit\, withdrawals\, and cash balance with interest on daily bank balances.",Retain for 4 year(s),Public,
30792,Ophir (Utah),Survey of Local Government Finances reports,2008-,Chronological.,This series contains published surveys of local government finances retained by the town of Ophir.,Permanent. Retain until administrative need ends,Public,
5060,Wayne County (Utah). County Auditor,Annual reports,1932-,Chronological by year.,"These are the official public financial reports of budget accounts and expenditures for Wayne County. The county auditor is required within 180 days after the close of each fiscal year to ""prepare and make available"" to county commissioners an annual financial report (UCA 17-36-37 (1995)). Copies of this report are filed with the state auditor.",Permanent. Retain until administrative need ends,Public,1 microfilm reel
27537,Uintah Transportation Special Service District (Utah),Annual budget,1989-,Chronological by date.,"The budget is a ""plan for financial operations for a fiscal year\, embodying estimates for proposed expenditures for given purposes and the means of financing the expenditures"" (UCA 17-36-3(14)(1995)). At or before the first regularly scheduled meeting of the Board in November\, the Executive Director shall file with the Board\, a tentative budget for each governmental fund and capital fund\, and an operating and capital budget for each proprietary and other required special fund for which a budget is required. After considering the proposed budget and making any revisions thereto that it may deem advisable\, the Board shall\, by resolution\, adopt a budget for the ensuing fiscal year prior to the beginning of the fiscal year\, subject to later amendment.,The budget is a ""plan for financial operations for a fiscal year\, embodying estimates for proposed expenditures for given purposes and the means of financing the expenditures"" (UCA 17-36-3 (3)(a) (2012)). ""On or before the 15th day of the last month of each fiscal year\, the governing body by resolution shall adopt the budget which\, subject to further amendment\, shall thereafter be in effect for the next fiscal year. A copy of the final budget\, and of any subsequent amendment thereof\, shall be certified by the budget officer and filed with the state auditor not later than thirty days after its adoption"" (UCA 17-36-15 (2012)).",Permanent. Retain for 10 year(s),Public,
27835,Washington County (Utah). County Auditor,Annual Financial Report,"1960, 1966, 1968.",chronological,"These are the statistical reports on the financial affairs of the entire county. These reports usually include a statement on the value of the all county owned property\, and an accounting of all income and expenditures in relationship to the final budget.",,Public,
5673,Ogden (Utah). Mayor,Budget documents,1963-,Alphanumerical,"These files document the adoption of the city's annual budget. Includes recommended budget\, tape recordings of public hearings associated with finalizing budget\, and all related correspondence. Files may also contain budget amendments and any other actions affecting budget.",Retain permanently,Public,
22358,Weber County (Utah). County Sheriff,Annual report,1980-,Chronological.,"These are statistical reports on program activities and accomplishments of the county sheriff's office. These reports include statistics on arrests\, offenses\, bookings\, search and rescue operations\, paramedic calls\, etc.",Permanent. Retain until administrative need ends,Public,
22357,Weber County (Utah). County Auditor,Approved budgets,1980-,Chronological.,"The budget is a ""plan for financial operations for a fiscal year\, embodying estimates for proposed expenditures for given purposes and the means of financing the expenditures"" (UCA 17-36-3(14)_(1995)). ""On or before the 15th day of the last month of each fiscal year\, the governing body by resolution shall adopt the budget which\, subject to further amendment\, shall thereafter be in effect for the next fiscal year. A copy of the final budget\, and of any subsequent amendment thereof\, shall be certified by the budget officer and filed with the state auditor not later than thirty days after its adoption"" (UCA 17-36-15 (1995)).",Permanent. Retain until administrative need ends,Public,
6852,West Valley City (Utah). Department of Administration,Annual budgets,1980-1985.,Chronological,these are the annually adopted financial of revenue and expenditures of city funds approved by the West Valley City Council.,Permanent. Retain for 30 year(s),Public,
11209,"Southwest Behavioral Health Center (St. George, Utah)",Annual financial reports,undated,None,"These are statistical reports on the financial affairs of the entire county or a specific department. These reports usually include a statement on the value of all county owned property\, and an accounting of all income and expenditures in relationship to the final budget.",Retain permanently,Public,
12574,Duchesne County Mosquito Abatement District (Utah),Annual budget,undated,Chronological,The final annual municipal financial plan approved by the city council for all expenditures of municipality.,Retain permanently,Public,
21348,Park City (Utah). City Council,Annual budget,1985-,Chronological,"The budget is a ""plan of financial operations for a fiscal year which embodies estimates of proposed expenditures for given purposes and the proposed means of financing them"" (UCA 10-6-106(10) (1997)). ""Before June 22 of each fiscal year\, or August 17 in the case of a property tax increase under Sections 59-2-919 through 59-2-923\, the governing body shall by resolution or ordinance adopt a budget for the ensuing fiscal year for each fund for which a budget is required under this chapter. A copy of the final budget for each fund shall be certified by the budget officer and filed with the state auditor within thirty days after adoption"" (UCA 10-6-118 (1997)).",Retain permanently,Public,
13334,Alta Canyon Recreation District (Utah),Annual budget,1989-,Chronological,The final annual municipal financial plan approved by the city council for all expenditures of municipality.,Retain permanently,Public,
24697,Riverdale (Utah),Annual budget,1946-,"Alphabetical by name, thereunder chronological","The budget is a ""plan of financial operations for a fiscal year which embodies estimates of proposed expenditures for given purposes and the proposed means of financing them"" (UCA 10-6-106(10) (1997)). ""Before June 22 of each fiscal year\, or August 17 in the case of a property tax increase under Sections 59-2-919 through 59-2-923\, the governing body shall by resolution or ordinance adopt a budget for the ensuing fiscal year for each fund for which a budget is required under this chapter. A copy of the final budget for each fund shall be certified by the budget officer and filed with the state auditor within thirty days after adoption"" (UCA 10-6-118 (1997)).",Permanent. Retain until administrative need ends,Public,
13620,Dixie Deer Special Service District (Utah),Annual budget,undated,Chronological,The final annual municipal financial plan approved by the city council for all expenditures of municipality.,Retain permanently,Public,
22445,Marriott-Slaterville (Utah),Annual budget,1999-,Chronological,"The budget is a ""plan of financial operations for a fiscal year which embodies estimates of proposed expenditures for given purposes and the proposed means of financing them"" (UCA 10-6-106(10) (1997)). ""Before June 22 of each fiscal year\, or August 17 in the case of a property tax increase under Sections 59-2-919 through 59-2-923\, the governing body shall by resolution or ordinance adopt a budget for the ensuing fiscal year for each fund for which a budget is required under this chapter. A copy of the final budget for each fund shall be certified by the budget officer and filed with the state auditor within thirty days after adoption"" (UCA 10-6-118 (1997)).",Permanent. Retain until administrative need ends,Public,
29689,Summit County Service Area #3 (Utah),Audited financial statements,1990-,Chronologic,A plan of financial operations for a fiscal year which includes estimates of proposed expenditures for given purposes and the proposed means of financing them.,Permanent. Retain for 4 year(s),Public,
1159,Mormon Battalion Monument Commission,Receipt books,1920.,None.,Agency copy of receipts given to customers who pay the agency for services rendered.,,Public,
26371,Washington Terrace (Utah),Annual budget,1958-,Chronological by year,These are apportionment and reapportionment schedules which propose quarterly obligations under each authorized appropriation.,Permanent. Retain for 10 year(s),Public,
544,Agricultural College of Utah,State farmers institute annual reports,1905-1910.,Chronological.,The Farmers' Institute work in Utah is done under the direction of the Extension department of the State Agricultural College (Utah State University). The annual reports were produced by the Utah State Farmers Institute.,Retain permanently,Public,
28584,Ophir (Utah),Liquor license petitions and bonds,1911-1916.,Generally chronological by date of petition or bond.,"This series contains bonds submitted by liquor dealers as required in order to maintain a liquor license. Most of the bonds are issued by the American Surety Company\, but some are backed by local businessmen. The bonds typically include such information as the name of the bonded person(s)\, the name of the sureties backing the bond\, the bond amount\, the expiration date\, the signature of the bonded party(ies) and an affidavit signed by the sureties.",,Public,
28586,Ophir (Utah),Administrative records,1910-1920.,Generally chronological by date of document.,"This series contains miscellaneous records documenting activity and functioning of Ophir Town government in the 1910's. The records seem to have survived more by chance than by design and are thus incomplete. Nevertheless\, they contain information regarding a variety of issues handled by the town. The series includes such records as invoices and receipts\, ordinances\, documents from court cases\, petitions from citizens\, and a variety of correspondence. Among the notable topics addressed in the records are the licensing of businesses\, the movement to build a Carnegie library\, and regulations to control the spread of disease.",,Public,
28585,Ophir (Utah),Official bonds,"1912, 1914-1916.","Chronological by date of bond, thereunder alphabetical by name of official.","These are bonds with good and sufficient sureties\, payable to the municipality for the ""elected officers of each municipality and the treasurer in cities of the first and second class before taking the oath of office"" to guarantee ""faithful performance of the duties of the respective officers."" Bonds are placed at such amounts as may be determined by the governing body (UCA 10-3-819 (1997)).",,Public,
3531,Ophir (Utah),Justice docket,1876-1895.,Chronological.,"This single volume contains holographic copies of justice court records. It is used to document individual civil cases heard by the Ophir Precinct Justice Court. It contains the date\, the names of the parties involved\, the complaint or reason for the hearing or court appearance\, the name of the justice of the peace\, the names of the attorneys\, the type of papers filed\, and the decision rendered in the case.",Permanent. Retain for 10 year(s),Private,
28539,Ophir (Utah),Financial ledger,"1907, 1909-1914, 1918.",Chronological by transaction date.,"This series contains a ledger book used to track town finances. Most of the book is devoted to listing all the income and expenses of the town government\, but during 1907 the book was used to record licensing fees and in 1912-14 it was also used to list all the town checks deposited.",,Public,
5665,Ogden (Utah). Cemetery Superintendent,Cemetery lot index,undated,Alphanumerical.,"These books or card files are arranged alphabetically by names of owners or deceased persons interred in the cemetery. They are used for reference purposes. The records include name\, interment number\, deed number\, date interred\, location of grave by plot\, lot\, block\, tier\, grave number\, and date of latest update.",Retain permanently,Public,
13682,Southwest Utah Public Health Department (Utah),Disinterment permit,1984-,Chronological,"This permit allows for the disinterment of burial remains from a cemetery. The form includes county\, city\, date permit issued\, applicant's name\, deceased's name\, age\, sex\, place of death\, death date\, cemetery or city from and to\, next of kin signature\, permit number\, and signature of local registrar at disinterment.",Retain permanently,Public,
19013,Morgan County (Utah). County Clerk,Commission meetings tape recordings,1997-,Chronological,These are the actual tape recordings of regular and special county commission meetings. They are used to document commission activities and are used to create the official approved minutes. They include the cassette tape.,Retain for 6 month(s) after approval of minutes,Public,
14963,Morgan County (Utah). County Recorder,Mining records,1905-,Chronological,"These are legal instruments recorded by the county recorder concerning mining. They include the following: Notices of locations\, Mining deed records\, Mining claims records\, Proof of labor records\, Mining mortgages\, Mining abstract records\, Mining transfers and relocations. In some counties mining records are compiled separately\, while in others they are part of the ""Official records.""",Retain permanently,Public,
21821,Morgan County (Utah). County Recorder,Morgan County Irrigation District County Commissioner Water Allotments,1920.,"Numerical by section, township, and range","These records contain the official records of recorded water claims. They include section\, township\, range\, name of land owner\, acres\, subdivision\, water rights in acre feet (claimed\, allowed by district\, total claimed)\, and remarks.",,Public,
84322,Morgan County (Utah). County Treasurer,Annual financial statements,1977-1988.,Chronological,,,Public,
19249,Morgan County (Utah). County Clerk,Planning Commission meetings tape recordings,1993-,Chronological,These are the actual tape recordings of regular and special planning commission meetings. They are used to document planning commission activities and are used to create the official approved minutes. They include the cassette tape.,Retain for 6 month(s) after approval of minutes,Public,
11874,Morgan County (Utah). County Recorder,Weber River water divisions-irrigated lands,ca._1880.,Numerical by plat number and page number,"Undated books of water claims on the Weber River\, with handwritten notations on the inside covers indicating they are court copies\, (may have served as evidence in a major water rights case concerning the Weber River). Divided by county: Books 1-3 Weber County\, Book 1-Summit County\, and unnumbered separate volumes for Morgan and Davis counties. They include claim number\, claimant's name and address\, nature of uses\, cubic feet per second water flow and source\, location of water diverted\, diverting works\, date work began. Also contains information on the channel as originally constructed\, date original channel completed\, date\, place\, manner and changes in which water first used\, number of acres first irrigated and in subsequent years\, currently irrigated land and location\, soil character\, crops first and subsequently raised.",,Public,
11876,Morgan County (Utah). County Recorder,Powers of attorney index,1870-,Alphabetical by name,"These alphabetical indexes are used to access information concerning the granting of powers of attorney located within the official records. They include ""the date and time of recording\, the book\, the page\, and entry date (UCA 17-21-6(1)(h)(2011)).",Retain permanently,Public,
14964,Morgan County (Utah). County Recorder,Mortgagee/mortgagor indexes,1910-,Alphabetical by surname,These are alphabetical indexes to mortgage records which are recorded as part of Official Records.,Retain permanently,Public,
21822,Morgan County (Utah). County Recorder,Water claims index,no date.,"Alphabetical by claim (name of ditch or canal, creek, owner)","This is an index to water claims. It includes name of claimant (ditch\, canal\, creek\, owner\, etc.)\, reference number to appropriate book (letter and page).",,Public,
27802,Morgan County (Utah). County Recorder,"Plat maps by section, township, and range",2007-,"Numerical by section, township, and range","These are plat maps showing property ownership and property lines for real estate within the county. The county recorder ""shall prepare and keep present-ownership maps and plats drawn to a convenient scale\, which shall at all times show the record owners of each tract of land in the county\, together with a description of the tract"" (UCA 17-21-21 (1995)).",Permanent. Retain until administrative need ends,Public,
27804,Morgan County (Utah). County Recorder,Plat maps of subdivisions,2007 -,alphabetic,"These are plat maps showing property ownership and property lines of sub divisions for real estate within the county. The county recorder ""shall prepare and keep present-ownership maps and plats drawn to a convenient scale\, which shall at all times show the record owners of each tract of land in the county\, together with a description of the tract."" (UCA 17-21-21 (1995)).",Permanent. Retain until administrative need ends,Public,
6982,Morgan County (Utah). County Recorder,Official records,i 1977-,"Numerical according to book number, thereunder chronological according to date of entry.","These are copies of all official records recorded with the county recorder including deeds\, mortgages\, mining records\, military discharges\, etc. Upon payment of fees for the same\, the recorder must record in the ""Official record' book all papers\, documents\, records\, and other writings required or permitted by law to be recorded. In some counties all recorded instruments are compiled together as part of the ""Official records""\, while others compile each type of instrument separately (See Deed records\, Mortgage records\, Mining records\, Water records\, etc.)",Retain permanently,Public,
11873,Morgan County (Utah). County Recorder,Land plats and water claims,1872-1878.,"Chronological, thereunder numerical by book and page",These records contain the official records of recorded water claims and plats.,,Public,2 microfilm reels
11877,Morgan County (Utah). County Recorder,Deeds book,1870-,Numerical by book and page,"These volumes contain verbatim copies of deeds recorded by the county recorder. They contain the book and page number\, address of grantee\, legal description of property. Some counties separate deeds\, while others compile them as part of the ""Official records.""",Retain permanently,Public,1 microfilm reel
14239,Morgan County (Utah). County Recorder,Abstract records,1887-,"Numerical by book, thereunder alphanumerical by township, range and section","These records contain the history of property ownership by providing ""a true chain of title to each tract or parcel and the encumbrances thereon as shown by the records of the office"" by geographical location (UCA 17-21-6(6) (1990)). They contain the date and character of the instrument\, book and page\, entry number\, and legal description.",Retain permanently,Public,
14965,Morgan County (Utah). County Recorder,Grantor and grantee indexes,1972-,Alphabetical by surname,"These are alphabetical indexes where ""all deeds and final judgments or decrees partitioning or affecting title as to possession of real property."" The grantors' index contains the ""number of the instrument\, name of each grantor in alphabetical order\, name of the grantee\, date of instrument\, time of filing\, kind of instrument\, consideration\, the book and page and entry number in which it is recorded\, and a brief description of the premises"" (UCA 17-21-6(2)_(1994). The grantee's index contains the same information\, but is alphabetical by each grantee (UCA_17-21-6(3)_(1994).",Retain permanently,Public,
27805,Morgan County (Utah). County Recorder,Surveys,1988-,numeric by the number given when filed,These are created to keep a back up of surveys filed in the recorder's office. The surveys are used for administrative and legal purposes. May include maps.,Permanent. Retain until administrative need ends,Public,
5904,Morgan County (Utah). County Surveyor,Plat maps,undated,Alphanumerical by,plat maps,Retain permanently,Public,
84323,Morgan County (Utah). County Treasurer,Redemption certificates,1925-,Numerical by redemption certificate number,,Retain permanently,Public,
27803,Morgan County (Utah). County Recorder,Dedication plats,2011-,Alphabetical by name,"These are recorded dedication plat maps showing subdivsion\, roads\, etc.\, which have been approved by the cities and the county. Records include dedication plat maps of approved subdivsions\, roads\, annexations\, etc.",Permanent. Retain until administrative need ends,Public,
85211,Morgan County (Utah). County Recorder,Chattel mortgages,1882-1938.,Numerical by entry number,"These are copies of chattel mortgages filed with the county recorder. A chattel is a loan taken using personal property as collateral and filed with the county recorder. They contain date; amount of loan; principal\, interest\, amount of charges payable\, and monthly payments; loan number; date due; borrower's name and address; names of witnesses; list of goods and chattels; location of items; and notarized signature and seal of notary public. There are also grantor and grantee indexes. In 1965\, chattel mortgages were supplanted by the Uniform Commercial Code and in 1983 all mention of chattel mortgages were removed from the statutes of the county recorder.",,Public,
83735,Morgan County (Utah). County Treasurer,Tax assessment rolls,1881-,"Chronological, thereunder numerical by serial number","The county treasurer records tax assessmentws given to individuals and businesses on a yearly basis\, and then rcords payment of the tax. The assessment rolls show name and address of owner or posessor of property; legal description of the land and valuation of real estate; value of improvement; list of personal property and value; amount of taxes distributed to vrious taxing units; total amount of taxes; date of payment and remarks. Individuals tax rolls werd divided into two ctegories\, real estate and personal property (which includes all livestock and equipment). Business assessment rolls subdivide based on the type of company and the type of equipment or stock they own. Most companies will have rolling stock (cars or trains)\,,buildings and other equipment. Public Utilities and Mines are treated seperately\, because of the nature of their business. They record all natural resources that the company draws upon\, and are taxed accordingly.",,Public,
26572,Morgan County (Utah). County Court,Juvenile Court register,1907-1908.,chronological by year,This record book is a register documenting juvenile court cases heard in the Morgan County Juvenile Court. Only the first two pages of the record book have been recorded on.,,Public,
17609,Morgan County (Utah). County Assessor,Appraisal cards,1900-,Numerical by parcel number,"These records contain the complete information on the appraisal and assessment of real property. The folders contain the taxpayer's name\, property address\, serial number\, legal description including acreage\, improvements (size\, quality of building\, list of taxable features of improvement and photographs of improvements)\, assessed valuations for land and improvements\, notes regarding Board of Equalization adjustments\, and factoring worksheets.",Retain permanently,Public,74 microfilm reels
7146,Morgan County (Utah). County Treasurer,Tax sale records,1981-1983.,Numerical by serial number,"These are records required to be prepared by county treasurers as the ""official record of delinquent taxes in the same order as property appears in the assessment rolls"" (UCA 59-2-1338(1) (1997)). They are required to include the name of the person to whom property is assessed; description of the delinquent parcel\, and a reference to the parcel\, serial\, or account number under which the property was listed in the assessment roll; the amount of delinquent taxes\, penalties\, and administrative costs; and the date of redemption and by whom the property is redeemed(UCA 59-2-1338 (1995)). The record shall provide space for ""entering delinquent taxes assessed years against each parcel which remains unredeemed"" (UCA 49-2-1338(2) (1995)).",,Public,
20224,Morgan County (Utah). County Assessor,Valuation worksheets,1993-,Numerical by serial number,,Retain for 5 year(s),Public,
11068,Davis County (Utah). Health Department. Administration Division,Death certificate,undated.,None,"These death certificates document all deaths occurring in the State of Utah as required by UCA 26-2-13 (1995). In 1905\, a state registry system of vital statistics was established at the State Health Department with local registrars. All certificates created before 1905 are only maintained at the local health department and prior to 1978 some local registrars may not have reported all deaths. Since 1978\, all originals are maintained at the State and copies at the local level. The information recorded includes the deceased's name\, gender\, date of birth\, race\, age\, county of death\, address\, birth place\, citizenship\, marital status\, name of spouse\, social security number\, occupation\, and parents' names; cause of death; if an autopsy was taken; if accident\, suicide\, or homicide caused death; place and time of death; disposition of the body; name and address of mortuary or crematory; and signature of person certifying death.",Retain permanently,Exempt,
13676,Southwest Utah Public Health Department (Utah),Death certificates,1977-,"Alphabetical by surname, thereunder chronological by death date","These death certificates document all deaths occurring in the State of Utah as required by UCA 26-2-13 (2009). In 1905\, a state registry system of vital statistics was established at the State Health Department with local registrars. All certificates created before 1905 are only maintained at the local health department and prior to 1978 some local registrars may not have reported all deaths. Since 1978\, all originals are maintained at the State and copies at the local level. The information recorded includes the deceased's name\, gender\, date of birth\, race\, age\, county of death\, address\, birth place\, citizenship\, marital status\, name of spouse\, social security number\, occupation\, and parents' names; cause of death; if an autopsy was taken; if accident\, suicide\, or homicide caused death; place and time of death; disposition of the body; name and address of mortuary or crematory; and signature of person certifying death.",Permanent. Retain until administrative need ends,Exempt,
25507,Uintah County (Utah). County Clerk,Birth certificate registers,1905-1913; 1923-1929; 1940-1945.,Chronological by date of birth,"These four small books are the local copies of births registered with the local registrar for the Riverdale and Jensen precincts and filed with the State Register. In 1905\, the state registry system began in Utah and local registers were required to ""make a copy of all certificates filed with them\,"" and were provided books for that purpose. These registers include the county\, precinct\, and village names\, full name of child\, sex\, indication whether a multiple birth\, whether a legitimate birth\, date of birth\, information on parents (names\, residence\, age\, race\, occupation\, attending physician or midwife certification (name\, date\, signature)\, registered number\, and indication on whether additional information was later provided (date and name).",Permanent. Retain until administrative need ends,Exempt,
9991,Wasatch County (Utah). County Clerk,Marriage license applications,1879-,Numerical by marriage license number,"These are forms completed by couples applying for marriage licenses. They are used to prove their identity and record other pertinent information which permits the couple to receive their license. The application include the following information: ""the full names of the contracting parties\, including the maiden name of the female\, the present place of residence of each\, the date and place of birth (town or city\, county\, state or country\, if possible)\, the names of their respective parents\, including the maiden name of the mother\, the birth places of fathers and mothers (town or city\, county\, state or country\, if possible)\, andthe distinctive race or nationality or each of the parent. If the female is a widow\, her maiden name shall be shown in brackets"" (UCA 30-1-8 (1995)).",Retain permanently,Private,
20104,Duchesne County (Utah). County Clerk,Marriage license applications,1915-,Numerical by marriage license application number,"These are forms completed by couples applying for marriage licenses. They are used to prove their identity and record other pertinent information which permits the couple to receive their license. The application include the following information: ""the full names of the contracting parties\, including the maiden name of the female\, the present place of residence of each\, the date and place of birth (town or city\, county\, state or country\, if possible)\, the names of their respective parents\, including the maiden name of the mother\, the birth places of fathers and mothers (town or city\, county\, state or country\, if possible)\, andthe distinctive race or nationality or each of the parent. If the female is a widow\, her maiden name shall be shown in brackets"" (UCA 30-1-8 (1995)).",Permanent. Retain until administrative need ends,Exempt,
82843,Box Elder County (Utah). County Clerk,Marriage license applications,1974-,Numerical by application number,"These are forms completed by couples applying for marriage licenses. They are used to prove their identity and record other pertinent information which permits the couple to receive their license. The application include the following information: ""the full names of the contracting parties\, including the maiden name of the female\, the present place of residence of each\, the date and place of birth (town or city\, county\, state or country\, if possible)\, the names of their respective parents\, including the maiden name of the mother\, the birth places of fathers and mothers (town or city\, county\, state or country\, if possible)\, andthe distinctive race or nationality or each of the parent. If the female is a widow\, her maiden name shall be shown in brackets"" (UCA 30-1-8 (1995)).",Retain permanently,Exempt,
84260,Weber County (Utah). County Clerk,Marriage license applications,i 1888-,Numerical by application number.,"The county clerk registers each couple through an application process to prove their identity and record other information which permits the couple to receive their license to be legally married. The information includes: application number; names and addresses of couple; color or race; marital status; places and dates of birth; occupation of applicants; names\, birthplaces\, and nationalities of fathers; maiden names\, birthplaces\, and nationalities of mothers; statements that applicants are free from venereal disease or chronic epilepsy; maiden name of female (if previously married); signatures of applicants; consent of parent or guardian if either applicant is a minor; signatures of witnesses and county clerk; and date application was filed.",,Exempt,
23475,Emery County (Utah). County Clerk,Marriage records,1886-1966.,By type of record,"These films include marriage license indexes\, marriage license record books and indexes to same\, marriage certificate record books\, and mixed marriage licenses and applications.",,Public,
23481,Iron County (Utah). County Clerk,Marriage license record books,1888-1938.,Chronological,"The county clerk copied the couple's marriage license in to register books. Information includes bride and groom's names and signatures\, the official performing the ceremony\, witnesses\, and date.",,Public,
23201,Wasatch County (Utah). County Clerk,Marriage license index,1879-,Alphabetical,"The index provides alphabetical access to the marriage licenses. It records names\, license number\, and sometimes record volume.",Permanent. Retain until administrative need ends,Public,
12360,Office of Vital Records and Statistics,Native American death certificates,1905-,"Chronological , thereunder Alphabetical by name","These records support the agency's function to document and certify the facts of deaths for the legal purposes of the state's citizens. Records serve as the official\, legal record of all deaths of Native Americans on a reservation and are used to prepare an annual compilation\, analysis\, and publication of statistics (Utah Code 26-2-3(1)(d)(2013)). Records include information about the deceased\, the cause of death\, disposition of remains\, and related information; includes an index.,These records document ""birth\, death\, fetal death\, marriage\, divorce\, dissolution of marriage\, or annulment."" (Utah Code 26-2-2(20)(2014)) Documents may include registered certification or reports\, applications\, official registers and other similar records.",Retain permanently,Exempt,
81446,Office of Vital Records and Statistics,Amendments to birth records,1905-,Chronological.,"These records support the agency's function to document legal amendments to birth records. Records document amendments made to correct errors on the original birth certificate as well as to register name or sex change. Information includes original certificate data\, reason for amendment\, contact information of witnesses\, and location and date of filing.",Permanent. Retain for 100 year(s) after date of birth,Exempt,
29748,Southwest Utah Public Health Department (Utah),Death certificates,1977-,Chronological,"These records support the agency's function to document and certify the facts of death for the legal purposes of the state's citizens. Records serve as the official\, legal record of an individual's death and are used to prepare an annual compilation\, analysis\, and publication of statistics (Utah Code 26-2-3(d)(2013). Records include information about the deceased\, the cause of death\, disposition of remains\, and related information; includes an index. These records document ""birth\, death\, fetal death\, marriage\, divorce\, dissolution of marriage\, or annulment"" (Utah Code 26-2-2(20)(2014)). Documents may include registered certification or reports\, applications\, official registers and other similar records.",Permanent. Retain for 50 year(s),Exempt,
22824,Department of Health and Human Services. Division of Child and Family Services. Salem Office,Adoption case files,1980-,Alphabetical by client surname.,"Records detailing an organization\, which could include charts\, functional statements\, reorganization studies. Also administrative maps that show regional boundaries and headquarters of decentralized agencies or that show the geographic extent or limits of an agency's programs and projects.",Permanent. Retain for 25 year(s),Controlled,
29977,Office of Vital Records and Statistics,Vital Records divorce certificates,2011-,Chronological,"These records are submitted to the Office of Vital Records and Statistics by the courts to document divorces. The Office then uses these records to prepare statistical information and statements of divorce. The information Includes the parties' names\, addresses\, places and dates of birth\, race\, educational levels\, and number of previous marriages; the place and date of the marriage; the date the couple separated; the total number of children and the number of children under eighteen; the name of the petitioner's attorney; the type of decree; the county of decree; and the signature of the certifying official.",Retain permanently,Public,
83780,Cache County (Utah). County Clerk,Marriage license applications,1911-,"Chronological, thereunder numerical by application number","The county clerk registers each couple through an application process to prove their identity and record other information which permits the couple to receive their license to be legally married. The information includes: application number; names and addresses of couple; color or race; marital status; places and date of birth; occupation of applicants; names\, birthplaces\, and nationalities of fathers; maiden names\, birthplaces\, and nationalities of mothers; statements that applicants are free from venereal disease or chronic epilepsy (until February 19\, 1964 when the form was altered\, not requiring this information); maiden name of female (if previously marries); signatures of applicants; consent of parent or guardian if either applicant is,a minor; signatures of witnesses and county clerk; and date application was filed.",Retain permanently,,
30664,Piute County (Utah). County Clerk,vital statistics registrar reports,1920-1922.,Roughly chronological by filing date.,"This series contains supplemental and administrative records created by the Vital Statistics Registrar of Piute County in their work documenting births and deaths in the county. Series includes supplemental reports of births\, reimbursement requests submitted to the county clerk and notes documenting births and deaths to be approved by the State Board of Health.",Retain permanently,Private,
25902,San Juan County (Utah). County Clerk,Marriage license applications,1927-,Alphabetical by name.,"These are forms completed by couples applying for marriage licenses. They are used to prove their identity and record other pertinent information which permits the couple to receive their license. The application include the following information: ""the full names of the contracting parties\, including the maiden name of the female\, the present place of residence of each\, the date and place of birth (town or city\, county\, state or country\, if possible)\, the names of their respective parents\, including the maiden name of the mother\, the birth places of fathers and mothers (town or city\, county\, state or country\, if possible)\, andthe distinctive race or nationality or each of the parent. If the female is a widow\, her maiden name shall be shown in brackets"" (UCA 30-1-8 (1995)).",Permanent. Retain until administrative need ends,Exempt,
84104,Sanpete County (Utah). County Clerk,Marriage license applications,1888-,"Chronological, thereunder numerical by application number","The county clerk registers each couple through an application process to prove their identity and record other information which permits the couple to receive their license to be legally married. The information includes: application number; names and addresses of couple; color or race; marital status; places and dates of birth; occupation of applicants; names\, birthplaces \, and nationalities of fathers; maiden names\, birthplaces\, and nationalities of mothers; statements that applicants are free from venereal disease or chronic epilepsy; maiden name of female (if previously married); signatures of applicants; consent of parent or guardian if either applicant is a minor; signatures of witnesses and county clerk; and date application was filed.,These are forms completed by couples applying for marriage licenses. They are used to prove their identity and record other pertinent information which permits the couple to receive their license. The application include the following information: ""the full names of the contracting parties\, including the maiden name of the female\, the present place of residence of each\, the date and place of birth (town or city\, county\, state or country\, if possible)\, the names of their respective parents\, including the maiden name of the mother\, the birth places of fathers and mothers (town or city\, county\, state or country\, if possible)\, and the distinctive race or nationality or each of the parent. If the female is a widow\, her maiden name shall be shown in brackets"" (UCA 30-1-8 (2) (2004)).",Retain permanently,Private,2 microfilm reels
23375,Cache County (Utah). County Clerk,Marriage certificate record books,1887-,Chronological,These volumes record marriage certificates as filed with the Cache County Clerk's office.,Retain permanently,Public,
23395,Carbon County (Utah). County Clerk,Marriage license record books,1894-,Chronological,"The county clerk copied the couple's marriage license in to register books. Information includes bride and groom's names and signatures\, the official performing the ceremony\, witnesses\, and date.",Retain permanently,Public,
23494,Millard County (Utah). County Clerk,Marriage license record books,1887-1966.,Chronological by filing date,"These licenses are issued after completion of a marriage license application and are filed in the office of the county clerk. ""No marriage may be solemnized without a license issued by the county clerk . . . not more than 30 days prior to the date of solemnization of the marriage"" (UCA 30-1-7 (1995)). The license includes names\, addresses\, and ages of bride and groom; date and number of license; date of marriage; title and signature of person performing the ceremony; and signatures of bride\, groom\, witnesses\, and county clerk.",,Public,
83800,Kane County (Utah). County Clerk,Marriage licenses,1887-,Chronological,"This series contains copies of the marriage licenses granted in Kane County. The information includes names\, addresses\, and ages of bride and groom; date and number of license; date of marriage; title and signature of person performing the ceremony; and signatures of bride\, groom\, witnesses\, and county clerk.",Retain permanently,Public,
26555,Piute County (Utah). County Clerk,Marriage License Register,1936-,Chronological,"This is a register of all marriage licenses issued. The county clerk shall ""keep a register of marriage as provided by law"" (UCA 17-20-4(1)(1995)). The register usually contains the following information: certificate number; month\, date\, year license issued; name and age of female; name and age of male; name of person officiating at wedding; book and page marriage recorded; license number; and remarks (usually the type of service).",Permanent. Retain until administrative need ends,,
28666,Office of Vital Records and Statistics,Acknowledgment of paternity registry,1970-,Numerical by registry number.,"These records support the agency's function to document and certify the facts of births and family formations. Records document a man's potential paternity and legal right to be notified if an adoption commences. Records are used to acknowledge and determine legal parental rights for custody of the child (78B-15-402(2008)). Information includes identifiable information for the birth father and mother\, facts of birth as known\, notarized signature of the birth father\, and other information as stated in Utah Code 78B-15-404(2008).",Permanent. Retain for 100 year(s),Exempt,
81425,Office of Vital Records and Statistics,Sealed adoption birth certificate files,1941-,Numerical by case number.,"These records support the agency's function to document and certify the facts of births and family formation for the legal purposes of the state's citizens (Utah Code 26-2-25 (1995)). These records document changes made to birth certificates based on adoptions filed with the agency by the clerk of the court. Records may include original birth certificate\, Report of Adoption\, and related court records authorizing the changes. The new delayed certificate of birth which results from this process is contained in a separate series.,These records document ""birth\, death\, fetal death\, marriage\, divorce\, dissolution of marriage\, or annulment."" (Utah Code 26-2-2(20)(2014)) Documents may include registered certification or reports\, applications\, official registers and other similar records.",Permanent. Retain for 100 year(s),Exempt,
85146,Weber County (Utah). Vital Statistics Registrar,Birth and death records,i 1904-1941.,Chronological,"These are copies of birth and death certificates compiled by the local health registrar for Weber County; a duplicate copy was then turned in to the state health department. There is a birth certificate register\, 1905-1926\, for Randall precinct; a birth certificate register\, 1905-1935\, for North Ogden precinct; and a death certificate register\, 1904-1941\, for North Ogden precinct.",,Private,
9914,Rich County (Utah). County Clerk,Marriage license applications,1888-,Numerical by application number,"These are forms completed by couples applying for marriage licenses. They are used to prove their identity and record other pertinent information which permits the couple to receive their license. The application include the following information: ""the full names of the contracting parties\, including the maiden name of the female\, the present place of residence of each\, the date and place of birth (town or city\, county\, state or country\, if possible)\, the names of their respective parents\, including the maiden name of the mother\, the birth places of fathers and mothers (town or city\, county\, state or country\, if possible)\, andthe distinctive race or nationality or each of the parent. If the female is a widow\, her maiden name shall be shown in brackets"" (UCA 30-1-8 (1995)).",Retain permanently,Private,
23200,Wasatch County (Utah). County Clerk,Marriage license record books,1879-1966.,chronological by recording date,"These record books are the recorded copies of marriage licenses. The forms include blanks for bride\, groom\, officiating person\, location\, date of marriage\, etc. as well as the county clerk's signature and recording date.",,Public,
83668,Millard County (Utah). County Clerk,Marriage license applications,i 1887-,"Chronological by year, thereunder numerical by application number","These are forms completed by couples applying for marriage licenses. They are used to prove their identity and record other pertinent information which permits the couple to receive their license. The application include the following information: ""the full names of the contracting parties\, including the maiden name of the female\, the present place of residence of each\, the date and place of birth (town or city\, county\, state or country\, if possible)\, the names of their respective parents\, including the maiden name of the mother\, the birth places of fathers and mothers (town or city\, county\, state or country\, if possible)\, and the distinctive race or nationality or each of the parent. If the female is a widow\, her maiden name shall be shown in brackets"" (UCA 30-1-8 (2) (2004)).",Retain permanently,,
23374,Cache County (Utah). County Clerk,Marriage license indexes,1888-,Alphabetical,These name indexes provide access to the marriage licenses and marriage certificate books held by the Cache County Clerk's office.,Retain permanently,Public,
23493,Millard County (Utah). County Clerk,Marriage license record book indexes,1887-1966.,"Chronological by date span on volume, within alphabetical by first letter of last name.",These volumes index the marriage license record books for Millard County.,,Public,
28667,Southeast Utah Health Department,Birth and death certificates,1945-1995.,"Chronological by year, thereunder by date of birth or death.","These certificates document all live births and deaths in the State of Utah in compliance with UCA 26-2-5 (1995). In 1905\, a state registry system of vital statistics was established at the State Health Department with local registrars. All certificates created prior to 1905 are only maintained at the local level and prior to 1978 some local registrars may not have reported all births to the State Health Department. Since 1978\, all certificates maintained at the local level are duplicate certificates maintained by the State Health Department. The information recorded in birth certificates includes the child's name\, place of birth\, date of birth\, sex\, and if child part of multiple birth; the parents' name\, race\, age\, birthplace\, occupation\, and marital status; a record of children previously born to the mother; the length of the pregnancy; the child's weight and length at birth; the date of the serological test; and a description of any congenital malformations or birth injuries. For,death certificates\, the deceased's name\, gender\, date of birth\, race\, age\, county of death\, address\, birth place\, citizenship\, marital status\, name of spouse\, social security number\, occupation\, and parents' names; cause of death; if an autopsy was taken; if accident\, suicide\, or homicide caused death; place and time of death; disposition of the body; name and address of mortuary or crematory; and signature of person certifying death.",,Exempt,
23824,Office of Vital Records and Statistics,Mortality reports,1939-,Chronological.,"These records support the agency's function to prepare an annual publication of statistics derived from vital records (Utah Code 26-2-3(1)(b)). These records document statistical analyses of causes of death in a given year. Information is aggregated by cause of death\, sex\, age\, and if an autopsy was performed.",Permanent. Retain for 10 year(s),Public,0.35 cubic foot
25508,Uintah County (Utah). County Clerk,Death certificate register,1944-1945.,Chronological by death date.,"This small book is a local copy of deaths registered with the local registrar for the Jensen precinct and filed with the State Register. In 1905\, the state registry system began in Utah and local registers were required to ""make a copy of all certificates filed with them\,"" and were provided books for that purpose. This register includes the county\, precinct\, and village names\, full name of deceased\, length of residence where death occurred\, sex\, marital status\, date of death\, age\, occupation and name of employer\, birthplace\, information on parents (names and birthplace) name of informant\, doctor's certification (when attended deceased\, cause of death\, signature\, date and address)\, date filed and signature of registrar\, registered number\, number of burial or removal permit\, place of burial or removal\, date of burial\, and name and address of undertaker.",Permanent. Retain until administrative need ends,Public,
26502,Sevier County (Utah). County Clerk,Marriage licenses index,1896-1974.,Alphabetical by first letter of surname and thereunder chronological with brides and grooms listed separately,These indexes provide access to marriage licenses. The indexes list the names of brides and grooms and provide the book and page number where the license is recorded as well as the marriage certificate number.,Permanent. Retain until administrative need ends,,
17550,Daggett County (Utah). County Clerk,Marriage license register,1985-,Alphabetical by surname,"This is a register of all marriage licenses issued. The county clerk shall ""keep a register of marriage as provided by law"" (UCA 17-20-4(1)(1995)). The register usually contains the following information: certificate number; month\, date\, year license issued; name and age of female; name and age of male; name of person officiating at wedding; book and page marriage recorded; license number; and remarks (usually the type of service).",Retain permanently,Public,
13672,Southwest Utah Public Health Department (Utah),Birth certificates,1969-,"Alphabetical by surname, thereunder alphabetical by birth date","These certificates document all live births in the State of Utah in compliance with UCA 26-2-5 (2008). In 1905\, a state registry system of vital statistics was established at the State Health Department with local registrars. All certificates created prior to 1905 are only maintained at the local level and prior to 1978 some local registrars may not have reported all births to the State Health Department. Since 1978\, all certificates maintained at the local level are duplicate certificates maintained by the State Health Department. The information recorded includes the child's name\, place of birth\, date of birth\, sex\, and if child part of multiple birth; the parents' name\, race\, age\, birthplace\, occupation\, and marital status; a record of children previously born to the mother; the length of the pregnancy; the child's weight and length at birth; the date of the serological test; and a description of any congenital malformations or birth injuries.",Retain permanently,Exempt,
27934,Salt Lake County Service Area #3 (Utah),Resolutions,1975-,Chronological,These are formal statements of decisions or expressions of opinion adopted by the board. They perform the same function as an ordinance.,Permanent. Retain for 7 year(s),Public,
29241,Pleasant View (Utah),Ordinances and Codes,2008-,N/A,"These ordinances are rules\, laws or statutes adopted by a local legislative body. Records include codified ordinances and indexes.",Retain permanently,,
30484,Cache County (Utah). County Clerk,Ordinances and codifiers,1950-,Chronlogical,"These records document the ordinances passed by the county commission. Ordinances are rules\, laws or statutes adopted by the county's legislative body. Records include codified ordinances and indexes..",Retain permanently,Public,
27329,West Valley City (Utah). Community & Economic Development,Administrative determination files,1983-,Chronological by year and thereunder numerical by file number.,"These ""land use and development"" ordinances provide standards for development for ""land use and development"" within the municipality. They have been approved by both the planning commission and the city commission. ""The planning commission shall prepare and recommend to the [city commission] a proposed zoning ordinance and maps . . . The [city commission] shall hold a public hearing on the proposed zoning ordinance . . . After public hearing\, the [city commission] may (a) adopt the ordinance as proposed; (b) amend zoning ordinance and adopt or reject the zoning ordinance as amended; or (c) reject the ordinance"" UCA 10-9a-404 (2005)).",Permanent. Retain for 40 year(s),Public,
25797,East Carbon (Utah),Ordinances,1973-,Chronological.,"These books contain the legislative action of city council to regulate\, require\, prohibit\, govern\, control\, or supervise any activity\, business\, conduct\, or condition authorized by UCA 10-3-701 to 715 (1997). An ordinance includes a number\, a title\, preamble\, an ordaining clause\, the body or subject of ordinance\, when applicable\, penalty of violation\, effective date\, signature of mayor or acting mayor\, and municipal seal.",Retain permanently,Public,1 microfilm reel
30037,Greater Salt Lake Municipal Services District (Utah),Administration records,2019-,"Chronological by year, thereunder alphabetical by title","These are the permanent records of the Municipal Service District and include meeting agendas\, minutes\, ordinances\, resolutions\, and reports.",Retain permanently,Public,2.00 cubic feet
16563,Willard (Utah),Ordinances and resolutions,i 1887; 1916-,Chronological.,"Ordinances are laws created by the city council. They are enactments which govern and maintain the operation of the city for the peace\, benefit\, and regulation of the municipality. Each separate law may carry a penalty or fine and must not conflict with the Utah State Constitution or the United States Constitution. Each ordinance is discussed in open council meetings and takes effect 20 days after being passed. Ordinances deal with the employment of elected and appointed officials\, vehicles and traffic control\, water use and allocation\, fire and police protection\, business and merchant regulation\, and the establishment of fees and fines for city services.,In archives custody are: (1) a handwritten copy of a revised ordinance dated 14 May 1887 which defines the duties of water masters and (2) a microfilm copy of city ordinances dating from 1916.",,Public,1 microfilm reel
25754,Emery County (Utah). County Commission,Ordinances,"1915-1921, 1947-",Chronological by adoption date.,"These records document the legislative action of the county commissioners. The county commission may ""pass all ordinances and rules and make all regulations\, not repugnant to law\, necessary for carrying into effort or discharging the powers and duties"" of their office (UCA 17-5-263 (1995)). The county clerk is required ""to authenticate with his signature and the seal of the county clerk all ordinances or laws passed by the board and record the same at length in the ordinance book"" (UCA 17-5-209(9) (1995)).",Permanent. Retain until administrative need ends,Public,
30755,Morgan County (Utah). County Commission,Ordinances,1911-,Chronological.,"These volumes contain ordinances approved by the Morgan County Commission. Records may contain: date\, text of the ordinance\, authorizations and approvals.",Retain permanently,Public,
30797,Morgan County (Utah). County Clerk,Marriage index,1934-1937,"Alphabetical by male's surname, thereunder chronological by marriage date.",This series contains a partial index to marriage records for a period between 1934 and 1937.,,Public,0.20 cubic foot
81967,Department of Health and Human Services. Office of Children with Special Healthcare Needs,Applications by county report,1986-,Chronological,"This is a computer printout of application for service by county. This report is generated annually. It includes the name of the county and for each county broken down by gender the number of cases of cystic fibrosis\, neurology\, other pediatric conditions\, speech and hearing problems\, deafness\, blindness\, and plastic surgery. This is a report of automated data system\, file key: HCS.",Retain for 10 year(s),,
82263,Department of Health and Human Services. Office of Children with Special Healthcare Needs,Weekly clinic scheduling sheet,1973-,Chronological,"This is a record of the appointments held by the clinics. It includes report period\, the clinic name\, the area served\, the patient's name and record number\, and the type of test and the results.",Retain for 1 year(s),Private,
82268,Department of Health and Human Services. Office of Children with Special Healthcare Needs,Summer clinic scheduling sheets,1983-,Chronological,"These are the lists of appointments scheduled for the summer clinics. They include the type of clinic\, the date\, the tester's name\, the names and dates of birth of the children tested\, the parent's name and address\, and the results of the hearing and speech tests and recommendations.",Retain for 1 year(s),Private,
82270,Department of Health and Human Services. Office of Children with Special Healthcare Needs,Annual reports,1974-,Chronological,"This is a report prepared by the bureau stating its activities and accomplishments during the year. It includes statistical data report which gives the number of bureau patient visits\, the number of Handicapped Children's Services patient visits\, the number of Maternal and Infant Health patient visits\, the number of birth certificates computer screened\, the number of hearing high risk mailers\, the number of hearing high risk patients visits\, the number of summer speech and hearing clinics\, the number of hearing aids purchased\, and the number of miscellaneous patient evaluations. The report gives the statistics for the previous year\, the current year\, and the percentage of change. The file also includes narrative reports.",Permanent. Retain for 5 year(s),,
81987,Department of Health and Human Services. Office of Children with Special Healthcare Needs,Policy and procedures manual,1984-,none,,Permanent. Retain until superseded,,
81982,Department of Health and Human Services. Office of Children with Special Healthcare Needs,Declaration of surplus property file,1985-,Alphanumerical by subject,"This is a record of property no longer needed by the bureau and turned over to the Division of Surplus Property. It is used by the bureau to ensure that the property has actually been transferred and that the division receives credit for the sale of the property. This file includes the organization's name\, the property location\, the low organization and account numbers\, the item number\, the quantity of the items\, the description of the item\, the unit price\, the amount of items\, and the recommended action.",Retain for 1 year(s),,
81992,Department of Health and Human Services. Office of Children with Special Healthcare Needs,Vendor contract files,1983-,none,,Retain for 1 year(s) after expiration of contractual agreement,Public,
82284,Department of Health and Human Services. Office of Children with Special Healthcare Needs,Inventory lists,1988-,none,,Retain until superseded,,
82287,Department of Health and Human Services. Office of Children with Special Healthcare Needs,Policy and procedures manual,1988-,none,,Permanent. Retain until superseded,,
82182,Department of Health and Human Services. Office of Children with Special Healthcare Needs,Control cards,1969-,Alphabetical by name,"These are index cards used as an index and finding aid to the patient charts. They include the patient's name\, address\, date of birth\, diagnosis\, telephone number\, program enrolled in or identification number\, and the parents' names; and the dates the file opened\, closed\, was referred\, and sent to storage.",Retain for 75 year(s),Private,
80902,Department of Health and Human Services. Division of Family Health. Office of Maternal and Child Health,Local agency audit reports,1976-,Chronological,These are copies of audits of the local health departments by the Bureau of Financial Audit to meet the requirements of 7 CFR 246.20.,Retain for 3 year(s),,
80908,"Department of Health.$bWomen, Infants and Children","Women, Infants, and Children (WIC) reorganization file",1979-1980.,none,"This is the record of the reorganization of the WIC program that occurred in 1979. The file includes position description questionnaires\, desk audits\, organizational charts\, and class specifications.",,,
80915,Department of Health and Human Services. Division of Family Health. Office of Maternal and Child Health,Daily time record,1987-,none,,Retain for 3 year(s),Public,
80916,Department of Health and Human Services. Division of Family Health. Office of Maternal and Child Health,Interdepartmental transfers,1987-,none,,Retain for 1 year(s),,
80894,Department of Health and Human Services. Division of Family Health. Office of Maternal and Child Health,Vendor monitoring files,1986-,Chronological,"This is a record of the monitoring of vendors who are participating in the WIC program. This monitoring is required by 7 CFR 246.12(i) and 7 CFR 3015 Subpart K. These files include Representative Sample Vendor Monitoring Instrument\, High Risk Vendor Monitoring Instrument\, and High Risk Vendor Monthly Report. Information includes the name and identification number of the store\, the items purchased\, the amount overcharged\, the explanation for the overcharge\, the results of the sample survey\, and the dates of review.",Retain for 4 year(s) after completion of publication or report,,
80929,Department of Health and Human Services. Division of Family Health. Office of Maternal and Child Health,"Women, Infants, and Children (WIC) food vouchers",1981-,Chronological,"These are vouchers issued to participants in the program to enable them to receive supplemental foods. They include the participant's name\, clinic number\, family identification number\, the date issued\, the items to be purchased\, the amount of charge\, the recipient's signature\, and the store's endorsement. These vouchers are being microfilmed at the bank with all the other checks that are received by the bank on a daily basis. The bank microfilms the vouchers again on a weekly basis for the Women\, infants and children's program.",Retain for 4 year(s),Private,
80940,Department of Health and Human Services. Division of Family Health. Office of Maternal and Child Health,Check overage analysis,1986-,Chronological,"This is a record of checks that were not cashed timely. The information includes the clinic number and name\, the percentage of overage checks\, the check count\, the actual amount\, the estimated amount outstanding\, the total amount of actual funds over the estimated funds\, the average amount over\, and the amount of the average check. This is a report of automated data system\, file key: WICDS.",Retain for 3 year(s) after completion of publication or report,,
80946,Department of Health and Human Services. Division of Family Health. Office of Maternal and Child Health,Voucher and redeemed items report,1986-,Chronological,"This is a report of redeemed and voided vouchers. It includes the check number\, the family identification number\, the date and amount of the voucher issued\, the date and amount of the redeemed voucher. This is a report of automated data system\, file key: WICDS.",Retain for 3 year(s) after completion of publication or report,,
80954,Department of Health and Human Services. Division of Family Health. Office of Maternal and Child Health,Retailer list by retailer code,1986-,Chronological,"This is a list of stores participating in the program. It includes the store code\, name\, and address. This is a report of automated data system\, file key: WICDS.",Retain for 3 year(s) after completion of publication or report,,
80950,Department of Health and Human Services. Division of Family Health. Office of Maternal and Child Health,"Issued, matched and redeemed vouchers",1986-,Chronological,"This is a report of vouchers that have been issued and redeemed. It includes the clinic name\, the clinic identification number\, and the number of checks issued\, matched\, and redeemed. This is a report of automated data system\, file key: WICDS.",Retain for 3 year(s) after completion of publication or report,,
80906,Department of Health and Human Services. Division of Family Health. Office of Maternal and Child Health,Collection transmittal advice,1985-,Chronological,"This is a form used to forward collections for overcharges by vendors for deposit. This record series includes copies of the receipt\, Collection Transmittal Advice\, the original voucher\, and the vendor's check. Information includes the name and address of the vendor\, the amount of payment\, the date received\, the receipt number\, the check number\, the low organizational number\, the cash code\, and the activity number.",Retain for 3 year(s) after completion of publication or report,Public,
80913,Department of Health and Human Services. Division of Family Health. Office of Maternal and Child Health,"Women, Infants, and Children (WIC) advisory council minutes",1983-,Chronological,These are minutes of the meetings of the WIC Advisory Council.,Permanent. Retain for 3 year(s),,
80772,Department of Health and Human Services. Division of Family Health. Office of Maternal and Child Health,Invoices,1987-,none,,Retain for 3 year(s),,
80914,Department of Health and Human Services. Division of Family Health. Office of Maternal and Child Health,Central stores orders files,1987-,none,These are central store purchase orders.,Retain for 1 year(s),,
80921,Department of Health and Human Services. Division of Family Health. Office of Maternal and Child Health,Staff meeting minutes,1987-,none,,Retain for 5 year(s),,
82231,"Department of Health.$bWomen, Infants and Children",Maternal patient chart index file,1975-1993.,Alphabetical by name,"This is a card file used as an index to locate chart numbers by patient name. It is also used as a quick reference to persons in the program. The information includes patient's name\, address\, date of birth\, phone number\, social security number\, marital status\, admission date\, medical risk factors\, and insurance status.",Retain for 30 year(s),Private,
80941,Department of Health and Human Services. Division of Family Health. Office of Maternal and Child Health,Retailer redemption summary by total dollar redeemed,1986-,Chronological,"This is a statistical report on retailer activity by the amount of vouchers redeemed. The information includes the store's name and identification number\, the retailer's classification\, the total amount of checks redeemed\, the total number of checks\, the total number of high flag checks\, the total percentage of high flag checks\, and the total amount of high flag checks. This is a report of automated data system\, file key: WICDS.",Retain for 3 year(s) after completion of publication or report,,
80765,Department of Health and Human Services. Division of Family Health. Office of Maternal and Child Health,Patient charts,1975-,Numerical by case number,"These charts document patients participating in the Neo-natal follow-up program. This program provides medical assistance to children up to the age of five. Patients are primarily premature infants that are having continuing medical problems. This record series includes\, but is not limited to: hospital records\, problem list\, lab flow sheets\, medical history\, family history\, nutritional history\, dental report\, developmental/psychometric test reports\, psych clinical progress notes\, speech and hearing evaluations\, neurological examinations\, ophthalmologic examinations\, correspondence\, growth charts\, pediatric examinations\, progress notes\, lab and x-ray reports\, and billing/authorization for payment records.",Retain for 78 year(s) after case is closed,Private,
84280,Department of Health and Human Services. Division of Family Health. Office of Maternal and Child Health,Lost or stolen WIC identification cards,1986-,chronological,"This is a record that certifies that a an I.D. card was either stolen or lost from a client or guardian\, and also verifies replacement of this card. Includes clinic number and name\, name of client or guardian\, report of lost or theft of card\, card number\, participant number\, client's classification\, date and signature of client or guardian\, authorized WIC clinic signature.",Retain for 3 year(s),Private,
843,Department of Health and Human Services. Office of Children with Special Healthcare Needs,Reporting system procedures,undated,Alphanumerical,,Retain permanently,,
964,Department of Health and Human Services. Office of Children with Special Healthcare Needs,Mental retardation study case files,1964.,Alphanumerical,,Permanent. Retain until administrative need ends,,
3600,Bureau of Crippled Children's Services,Juvenile court system reports,1929-1964.,Alphanumerical,,Permanent. Retain for 1 year(s),,
7241,Department of Health and Human Services. Office of Children with Special Healthcare Needs,Administrative files,1981-,Alphabetical by subject.,"These are miscellaneous files on administrative matters and reference information on subjects such as grant procedures\, cooperative agreements\, and continuing education. They include 1) routine day to day administrative matters and 2) records that document the office's organization\, function\, pattern of action\, policies\, and procedures.",Retain for 3 year(s),Public,
5195,Bureau of Crippled Children's Services,Service summary cards,1944-1955.,Alphanumerical,,Permanent. Retain for 1 year(s),,
7807,Department of Health and Human Services. Office of Children with Special Healthcare Needs,Insurance billing forms,1982-,Alphanumerical,"These are copies of invoices\, used as a suspense file\, sent to the patient's insurance company\, third party payers or to the patient himself for those patients who are capable of paying for all or part of the cost of treatment. The form includes the patients name\, address\, date of birth\, and telephone number\, the patient's chart number\, the name and address of a responsible party other than the patient\, the name and address of the insurance company\, the insurance policy number\, the name and address of the responsible party's employer\, the signature of the patient or patient's parent\, the date of service\, the type of treatment given and the charge for the treatment\, the total due\, the name of the health care provider(s)\, the diagnosis\, the,invoice number\, the date of billing\, and the authorized signature for the division.",Retain until resolution of issue,Private,
7809,Department of Health and Human Services. Office of Children with Special Healthcare Needs,Psychological tests,1970-,Alphanumerical,"These are tests taken on patients to measure their verbal\, visual\, and visual-motor abilities to determine the patient's IQ and development and to determine what treatment\, if any\, would be required. The records include the patient's name\, unit number\, county of residence\, date of birth\, school attended\, grade\, and age\, the name of the examiner\, the examination date\, the type of tests given\, and the test results.",Retain until final action,Private,
7811,Department of Health and Human Services. Office of Children with Special Healthcare Needs,Closed account ledger cards,1985-,None,"This is an accounting record used to keep track of payments for health care provided by the bureau. It includes the patient's name\, address\, and chart number; the dates of payment; the amounts of the payments; and whether the payments were under medicaid\, from insurance\, from a third party source\, or from the patient.",Retain for 3 year(s),Private,
7813,Department of Health and Human Services. Office of Children with Special Healthcare Needs,Hearing aid inventory cards,1958-,Alphanumerical,"This is a record of hearing aids given to clients by the bureau. These hearing aids are given to those clients who need one but cannot afford to buy their own. It includes the make\, model number\, serial number\, and type of hearing aid\, the name of the dealer providing the hearing aid\, the client's name and chart number\, the date the hearing aid was issued to the client\, whether the issuance is permanent or temporary\, and the date the hearing aid was purchased.",Retain for 2 year(s) or until date of birth,Private,
7815,Department of Health and Human Services. Office of Children with Special Healthcare Needs,Medical eligibility directory,1986-,None,"This is computer output microfiche number 18130D listing those individuals eligible for medical assistance. It includes the report date\, the client's name and identification number\, the case number\, the medical eligibility date\, the client's sex\, assistance category\, and the beginning and ending dates of eligibility.",Retain until administrative need ends,Private,
19480,Department of Health and Human Services. Office of Children with Special Healthcare Needs,Clinic services cards,1987-,"Chronological, thereunder alphabetical by service type","These are clinic service records. The information is collected to document daily services provided to clients enrolled in the Maternal Infant program. The information includes the client name and number\, provider code\, associated clinic services\, sex of client\, county\, and clinic comments.",Retain for 10 year(s),Private,
19755,Department of Health and Human Services. Office of Children with Special Healthcare Needs,Client Data Form,1980-,Alphabetical by surname,"Provides a record of health services for women who are eligible for the Utah Prenatal Health Program. Information includes: name\, UPRS (Utah Perinatal record system) number\, marital status; date of birth\, ethnic origin; number of prenatal visits\, health information\, etc.",Retain for 7 year(s),Private,
26721,Department of Health and Human Services. Office of Children with Special Healthcare Needs,Utah Birth Defect Network case files,1994-,"Chronological by birth year, thereunder by case number.","These records support the agency's function to operate a statewide system to monitor the occurrences of major structural birth defects. These records document instances of birth defects in the state as defined by R398-5-2 (2015). Information includes type of birth defect\, reporting health care provider\, and personal identifiable information (PII).",Permanent. Retain for 35 year(s),Private,
30003,Department of Health and Human Services. Office of Children with Special Healthcare Needs,Baby Watch Early Intervention program provider records,2004-,Alphabetical by patient surname,"These records are produced by Baby Watch Early Intervention Programs to document the Early Intervention Program as well as patient testing\, notes\, and records of patient and family interactions. They can include applications for payment waivers and medical records from clinics/hospitals.",Retain for 5 year(s),Private,
81966,Department of Health and Human Services. Office of Children with Special Healthcare Needs,Diagnostic master file,1987-,none,"This file contains information on the types of medical conditions that patients who are using the bureau's services have. The file includes the date of diagnosis\, the patient number\, and the primary through ninth conditions diagnosed. This is a master file of automated data system\, file key: HCS.",Retain for 3 month(s),Private,
81970,Department of Health and Human Services. Office of Children with Special Healthcare Needs,County case and visit by sex and age,1986-,Chronological,"This is a computer printout that gives a statistical listing of services given to children by age groups and gender within those age groups for each county in the state. This report is prepared annually. The report includes the county name\, the total number of visits and total cases for all ages within the county\, and the number of cases and doctor's visits by age group and gender. This is a report of automated data system\, file key: HCS.",Retain for 10 year(s),,
81974,Department of Health and Human Services. Office of Children with Special Healthcare Needs,Cost distribution by record number and type of service report,1986-,Chronological,"This is a financial statistical report generated annually showing the costs of the program for the year. It includes the patient number\, the total cost of services\, and the costs for hospital services\, surgical services\, physician services\, X-Ray services\, EEG services\, EKG services\, physical therapy\, laboratory work\, drug prescription\, and other. This is a report of automated data system\, file key: HCS.",Retain for 10 year(s),,
81978,Department of Health and Human Services. Office of Children with Special Healthcare Needs,Professional visits report,1986-,Chronological,"This is an annual statistical report that shows what types of professional services were used by clients during the year. It includes the type of profession (physician\, speech and hearing therapists\, etc.)\, and for each profession the number of visits kept\, cancelled\, broken\, and the total. This is a report of automated data system\, file key: HCS.",Retain for 10 year(s),Public,
81985,Department of Health and Human Services. Office of Children with Special Healthcare Needs,Interdepartmental transfers,1986-,none,,Retain for 1 year(s),,
81993,Department of Health and Human Services. Office of Children with Special Healthcare Needs,Work order file,1985-,none,These are requests for maintenance service submitted by the bureau. They are used to verify that the request is completed.,Retain for 3 month(s) after resolution of issue,,
81998,Department of Health and Human Services. Office of Children with Special Healthcare Needs,Notification of appointment file,1986-,Chronological,"This is documentation that an appointment for services was made with patients. This is used to ensure that the appointment is kept\, to serve as a follow-up for missed appointments and to document treatment offered patients. The information includes the name and address of the patient\, the date and time of the appointment\, and the name of the doctor.",Retain for 1 month(s),Public,
82000,Department of Health and Human Services. Office of Children with Special Healthcare Needs,Equipment receipts,1985-,Chronological,"These are receipts for dictation equipment issued to employees. This is used to keep track of the equipment and who has it. This series includes name of recipient\, and a description of the equipment issued.",Retain until resolution of issue,,
82003,Department of Health and Human Services. Office of Children with Special Healthcare Needs,Monthly budget operating report,1986-,Chronological,"This is a record of the expenditures\, appropriations\, and allotments for the bureau. It is used to reconcile actual expenditures with allocated funds. The information includes the accounting period; the percentage of the year expired; the appropriation number and name; the division number and name; the activity number and name; and for each activity within each division\, the account code number and name\, the amount of the annual work program\, the amount of the allotments for the year to date\, the outstanding encumbrance/reservations\, expenditures for the current month\, expenditures for the year to date\, and the uncommitted allotments balance.",Retain for 2 year(s),,
82007,Department of Health and Human Services. Office of Children with Special Healthcare Needs,Patient log,i 1986-,alphabetical by name,"This log indexes files used by the staff to locate patient information. _ Information includes the patient's name and date of birth\, chart number\, and the number of the computer disk where the information is located.",Retain for 7 day(s),Private,
80549,Department of Health and Human Services. Office of Children with Special Healthcare Needs,School screening results,1969-,Alphabetical by school,"This is a record of results of hearing tests conducted in schools around the state. This program has been abandoned because of budget cuts. The information includes school name\, date of screening\, student's name and grade\, test results for speech\, hearing\, and language.",Retain for 3 year(s),Private,
80555,Department of Health and Human Services. Office of Children with Special Healthcare Needs,Administrative files,1966-,Alphabetical by subject or name,"These are files on various subjects used by the bureau for reference purposes and in the day-to-day administration of the bureau. These files include newsletters\, interdepartmental memoranda\, equipment brochures\, information on professional conferences\, information on legislative bills that affect the bureau\, equipment replacement schedules\, and other miscellaneous items.",Retain for 2 year(s),,
80565,Department of Health and Human Services. Office of Children with Special Healthcare Needs,Summer clinic reports,1973-,Chronological,"This is a record of clinics given around the state to provide speech\, hearing\, and language therapy to individuals referred to this program by other bureaus. The information includes the clinic date\, the county and city where the clinic was held\, the number of patients\, the names of the children seen the patient identification number or program\, the patient's date of birth and age\, the diagnosis\, the patient's address\, and the phone number.",Retain for 3 year(s),Private,
80829,Department of Health and Human Services. Office of Children with Special Healthcare Needs,Provider master file,1987-,none,"This file contains the names of individuals and organizations who provide direct medical services to patients in clinics or on a reimbursed referral basis. It includes provider's name\, code number\, and specialty; the institution's name and code number; and the transaction code. This is a master file of automated data system\, file key: MIHDS.",Retain for 3 month(s) after superseded,Public,
80833,Department of Health and Human Services. Office of Children with Special Healthcare Needs,Service summary report,1982-,Chronological,"This is a computer printout produced quarterly that shows the number and type of services provided by the bureau. The report includes the number of children served\, clinic visits and costs for clinic service\, medical provider service\, psychiatric service\, speech and hearing\, nutrition\, social services\, education and nursing\, and the amounts paid by insurance and by medicaid. (Note that there are two copies generated\, one for mothers and one for infants). This is a report of automated data system\, file key: MIHDS.",Retain for 3 year(s),,
80835,Department of Health and Human Services. Office of Children with Special Healthcare Needs,"Closure by name, date, and code",1982-,Chronological,"This is a report showing the cases that were closed\, and why they were closed. This report is no longer generated. It includes patient number\, patient name\, the date closed\, and closure code. (Note that two copies are generated\, one for mothers and one for infants). This is a report of automated data system\, file key: MIHDS.",Retain for 3 year(s),Private,
82196,Department of Health and Human Services. Office of Children with Special Healthcare Needs,Records transfer sheets,1988-,none,,Retain for 6 month(s) after final action,,
82271,Department of Health and Human Services. Office of Children with Special Healthcare Needs,"Problem, objective, methods, and evaluation project files",1977-,Chronological,"This is a record of the division's projects that were prepared as part of the budget planning process. This record is obsolete. It includes description of problems\, the bureau's objectives\, the methods to solve the problems and reach the objectives\, and the effectiveness of the methods chosen.",Retain for 3 year(s),,
82277,Department of Health and Human Services. Office of Children with Special Healthcare Needs,Source document,1985-,Chronological,"This is a computer output generated by the data system and sent to the bureau which identifies those children believed to have a high risk of hearing problems. One sheet is generated for each child. This is used by the bureau as a working document. As they conduct the screening\, the bureau documents the results on the form and uses it as an input document. The information includes child's name and date of birth\, the father's name and address\, the family history hearing loss code\, the pregnancy complication code\, the concurrent illness code\, the child's birth weight\, any congenital defects\, and the response to the bureau and any test results. This is a document of automated data system\, file key: SHADS.",Retain for 2 year(s),Private,
82281,Department of Health and Human Services. Office of Children with Special Healthcare Needs,High risk sensorineural hearing loss file,1978-,Chronological,"This is a record of cases in which hearing loss was discovered. It is used by the bureau for research purposes. The information includes the child's name and date of birth\, the High Risk clinic doing the testing\, the audiologist's name\, the age at the first test\, the age when hearing loss was discovered\, and the results of the hearing test.",Retain for 75 year(s) after case is closed,Private,
82278,Department of Health and Human Services. Office of Children with Special Healthcare Needs,Response cards,1986-,Chronological,"These are computer generated mailings to the family of a child identified as a high risk for hearing loss. It notifies the parents that their child may have hearing problems and invites them to have their child's hearing tested. The parent returns the card to request a hearing test or to indicate no interest in the test. The information includes the parents' name and address\, and whether the parent wants the child's hearing tested or not\, and\, if so\, where they want the testing to be done. This is document of automated data system\, file key: SHADS.",Retain for 10 year(s),Private,
82286,Department of Health and Human Services. Office of Children with Special Healthcare Needs,Maintenance work order requests,1988-,none,,Retain for 3 month(s) after resolution of issue,,
82187,Department of Health and Human Services. Office of Children with Special Healthcare Needs,Communicative disorders application log,1971-,Chronological,"This is a record of individuals who have applied for service under the bureau's program. It includes the date the application received\, the applicant's name\, date of birth\, and appointment date.",Retain for 1 year(s),Private,
80904,Department of Health and Human Services. Division of Family Health. Office of Maternal and Child Health,Public hearings files,1976-,Chronological,"This is the record of public hearings held to enable the general public to comment on the State Plan as required by 7 CFR 246.4(b). It includes lists of persons present\, notice of hearing\, transcript of hearing\, and written comments.",Permanent. Retain for 3 year(s) after completion of publication or report,Public,
80934,Department of Health and Human Services. Division of Family Health. Office of Maternal and Child Health,Monthly voucher reports,1985-,Chronological,"These are monthly reports sent to the state regarding the issuance of food vouchers and recipient enrollment. This is used as a management and audit tool. These reports include Manual Check Assignment and Shift Form which gives the clinic identification number\, the manual check numbers\, and the total number of items; Family Enrollment Form gives clinic number\, enrollment number\, item total\, date sent to clinic\, and date confirmed by clinic; Voided Check Register gives check number\, item total\, date and reason for voiding check; and WIC Voucher/I.D. Card Acknowledgment Report gives date\, clinic number and name\, items received\, voucher numbers\, total received\, and the vouchers missing.",Retain for 3 year(s) after completion of publication or report,,
80933,Department of Health and Human Services. Division of Family Health. Office of Maternal and Child Health,Administrative rules file,1983-,Chronological,"This is a proposal by agency to adopt a new administrative rule or change an existing rule. The information includes the agency name and address\, the contact person\, the rule title\, a summary of the rule or change and the reason for it\, the anticipated cost impact\, the type of notice\, a justification for a 120 day rule\, any applicable state or federal mandate\, the means of public comment (at public hearing\, by appearing at the agency\, or by written comment) the period for comments\, the signature of the agency head or designee\, the date the notice was signed\, the date and time the notice was received in the Office of Administrative Rules and the name of the person receiving it\, the dates the 120 day rules become effective and lapse\, and the Office of,Administrative Rules and the originating agency's numbers.",Permanent. Retain until administrative need ends,,
80949,Department of Health and Human Services. Division of Family Health. Office of Maternal and Child Health,Summary of expenditures,1986-,Chronological,"This is a fiscal control report. It includes the report month\, the accumulated quantity and amount of checks issued\, the number of new and accumulated checks voided\, the accumulated number of checks voided\, the new number and amount of checks cashed\, the accumulated amount of cashed checks\, the outstanding checks\, and the amount of the outstanding checks. This is a report of automated data system\, file key: WICDS.",Retain for 3 year(s) after completion of publication or report,,
80957,Department of Health and Human Services. Division of Family Health. Office of Maternal and Child Health,Clinic action report,1986-,Chronological,"This is a statistical activity report. It includes the clinic number and name\, the number of active participants\, the number of families with active participants\, the number of participants due for recertification\, the number of participants with recertification overdue\, and the number of participants by age group. This is a report of automated data system\, file key: WICDS.",Retain for 3 year(s) after completion of publication or report,,
80767,Department of Health and Human Services. Division of Family Health. Office of Maternal and Child Health,Patient psychological evaluations,1975-,alphabetical by name,"These are the results of developmental and psychometric testing and counseling given to clients and families enrolled in the Neonatal Program. Copies of developmental/psychometric test results and clinical progress notes are kept in the patient chart. Test protocol and counseling notes are filed separately. This record series includes test materials\, test results\, progress notes and psychological analysis.",Retain for 16 year(s) after case is closed,Private,
80771,Department of Health and Human Services. Division of Family Health. Office of Maternal and Child Health,Patient visit log,1983-,Chronological,"This is a record of the daily activity of the clinic. The information includes date\, name of patient\, if the appointment was kept or cancelled\, whether the patient saw a physician\, psychiatrist\, dentist\, nutritionist\, neurologist\, nurse\, or other.",Retain for 3 year(s),Private,
80845,Department of Health and Human Services. Division of Family Health. Office of Maternal and Child Health,Neo-natal follow-up patient data system,1987-,none,This is an automated data system to track patients enrolled in the assistance programs offered by the bureau.,,Private,
80851,Department of Health and Human Services. Division of Family Health. Office of Maternal and Child Health,Service summary report,1982-,Chronological,"This is a computer printout produced quarterly that shows the number and type of services provided by the bureau. It includes the number of children served\, clinic visits and costs for clinic service\, medical provider service\, psychiatric service\, speech and hearing\, nutrition\, social services\, education and nursing\, and the amounts paid by insurance and by medicaid. This is a report of automated data system\, file key: NFPDS.",Retain for 3 year(s),,
82254,Department of Health and Human Services. Division of Family Health. Office of Maternal and Child Health,Information governance records,1985-,Numerical,"These records support the agency's function to implement records management policies in order to effectively maintain and dispose its records. Records include approved retention schedules and record transfer sheets\, as well as other related information.",Retain until administrative need ends,Public,
80774,Department of Health and Human Services. Division of Family Health. Office of Maternal and Child Health,Vendor contracts,1987-,none,,Retain for 1 year(s) after expiration of contractual agreement,Public,
80846,Department of Health and Human Services. Division of Family Health. Office of Maternal and Child Health,Patient master file,1987-,none,"This file contains the demographic\, diagnostic\, clinic and provider visit information about Child Health Services patients. It includes the date of application; the patient number; the source of referral; the patient's name\, residence\, date of birth\, race\, sex\, social security number\, and marital status; insurance information; the parents' ages and education; the state and county code numbers; if the case is closed\, the reason and the date; a record of visits and services; the costs of services; physical examination information; diagnoses; and the risk profile. This is a master file of automated data system\, file key: NFPDS.",Retain for 3 month(s) after superseded,Private,
82232,"Department of Health.$bWomen, Infants and Children",Infant patient chart index file,1975-1993.,Alphabetical by name,"This is a card file used as an index to locate chart numbers by patient name. It is also used as a quick reference to persons in the program. It includes patient's name\, address\, telephone number\, date of birth\, and case number.",Retain for 21 year(s),Private,
84256,Department of Health and Human Services. Division of Family Health. Office of Maternal and Child Health,Monthly computer operation reports,1987-,chronological,"This is a compilation of monthly reports used to verify the operations and activities of the WIC program. This compilation in now used as a reference guide. Includes reports of check overage\, clinic action\, clinic lists\, flagged items\, participation audits\, enrolled and vouchered lists\, food group lists\, food price lists\, issued-matched redeemed vouchers\, last batch of the month list\, participant statistics for all enrolled and all vouchered\, participant summary\, payment audit\, post-hoc transaction\, retailer list by alphabetic and by number and a redemption summary\, state parameters\, statistics for all active participants\, summary of expenditures\, summary of error message\, two-month recert overdue\, list of void and redeemed vouchers\,,current retailer activity.",Retain for 4 year(s),Public,
81971,Department of Health and Human Services. Office of Children with Special Healthcare Needs,Handicapped children's services summary report,1986-,Chronological,"This is a computer printout produced quarterly that shows the number and type of services provided by the bureau. The report includes the number of children served and the number of visits for clinic service\, physician service\, psychiatric service\, speech and hearing service\, social service\, educational diagnosis service\, and other services. This is a report of automated data system\, file key: HCS.",Retain for 10 year(s),,
81977,Department of Health and Human Services. Office of Children with Special Healthcare Needs,Alpha list,1986-,Alphabetical by name,"This is a printout of all the children who currently or previously received services from the bureau. It is used as an index to locate patient charts. This report is generated quarterly. It includes the patient number; the date of application; the child's name\, date of birth\, and sex; the closure date; and the reason for closing the case. This is a report of automated data system\, file key: HCS.",Retain for 3 month(s),Private,
82274,Department of Health and Human Services. Office of Children with Special Healthcare Needs,Staff meeting minutes and notes,1973-,Chronological,"These are minutes of staff meetings. Besides documenting what occurs in the meetings\, these are used by American Speech-Language-Hearing Association evaluators to review that the bureau is reviewing new findings and changes in the profession. Some of these records are hand written notes while others are typed copies of minutes.",Retain for 5 year(s),,
82276,Department of Health and Human Services. Office of Children with Special Healthcare Needs,Vendor files,1976-,Alphabetical by vendor name,"This is a reference file on the vendors that the bureau deals with. It is used in soliciting bids and in providing information in day-to-day dealings with vendors. This file includes brochures\, price lists\, copies of purchase requisitions\, records of equipment problems and service calls.",Retain for 5 year(s),Public,
82282,Department of Health and Human Services. Office of Children with Special Healthcare Needs,Family history questionnaire file,1986-,Chronological,"This is a questionnaire sent to families in which a newborn child has been identified as a high risk for hearing loss. It is used to identify cases where an individual has been incorrectly identified as being at risk. The form includes parent's and child's name\, and a history of family members who have had hearing losses.",Retain for 6 month(s),Private,
81997,Department of Health and Human Services. Office of Children with Special Healthcare Needs,Social security administration referral pending file,1985-,Alphabetical by name,"This is a file of referrals from the Social Security Administration to the bureau of children who are eligible for services. The bureau takes the referral and sends an application form to the family involved. This file is maintained as a suspense file until the application is returned. It includes the name and address of child and responsible adult\, the child's social security number and date of birth\, the child's sex\, the parents' marital status\, the family's income level\, parent's employment\, a description of the amount and type of other assistance\, the previous year's medical expenses\, and any insurance coverage.",Retain for 1 year(s),Private,
82005,Department of Health and Human Services. Office of Children with Special Healthcare Needs,Supervisor's personnel file,1976-,Alphabetical by name,These are personnel records maintained by managers on employees for the purposes of formulating performance plans and appraisals.,Retain for 1 year(s),Private,
82009,Department of Health and Human Services. Office of Children with Special Healthcare Needs,Handicapped children's services panel physician and dentist file,1970-,Alphabetical by name,"This is a file of specialists to whom the bureau sends children for treatment. In order for a physician to be a consultant for the bureau\, they must apply and be accepted. The file includes the doctor's or dentist's name\, address\, date and place of birth\, education\, training\, licensure date and number\, whether the license was revoked or the physician convicted of a criminal offense\, present hospital staff membership\, membership in groups\, speciality\, and signature.",Retain until separation,Private,
80551,Department of Health and Human Services. Office of Children with Special Healthcare Needs,Infant high-risk hearing test files,1979-,Alphabetical by name.,"This series contains files for infants identified as having a high risk for hearing problems. The program provides screening tests for high-risk infants and medical assistance for infants diagnosed with hearing problems. Files include: referral and application forms\, patient progress records\, audiometric studies\, infant history questionnaires\, and insurance billing forms. Information includes: children's names\, gender\, birth dates\, and race\, as well as parents' and siblings' names\, birth dates\, health status\, hearing problems\, and home telephone numbers and addresses. Family pregnancy\, birth\, newborn\, and early development histories are also included.",Retain for 22 year(s) after case is closed,Private,
80828,Department of Health and Human Services. Office of Children with Special Healthcare Needs,Patient master file,1987-,none,"This file contains the demographic\, diagnostic\, clinic and provider visit information about Maternal and Child Health Services patients. This file includes the date of application; the patient number; the source of referral; the patient's name\, residence\, date of birth\, race\, sex\, social security number\, and marital status; insurance information; the parents' ages and education; the state and county code numbers; if the case is closed\, the reason and the date; a record of visits and services; the costs of services; physical examination information; diagnoses; and the risk profile. This is a master file of automated data system\, file key: MIHDS.",Retain for 3 month(s) after superseded,Private,
80558,Department of Health.$bBureau for Children with Special Health Care Needs,Neonatal hearing test case files,1968-2007.,Chronological.,"This is a record of test results for infants screened in a five-year program at Vernal Utah. The program is obsolete at this time due to state budget cuts. Information includes names\, gender\, birth dates\, file numbers of children tested\, parents' names and addresses\, names of hospitals\, and test results. Note that tests were made at intervals of six months\, eighteen months\, and three years.",Retain for 22 year(s),Private,
80826,Department of Health and Human Services. Office of Children with Special Healthcare Needs,Maternal and infant health patient data system,1987-,none,This is an automated data system to track patients enrolled in the Maternal and Infant Health Program.,,Private,
82264,Department of Health and Human Services. Office of Children with Special Healthcare Needs,Annual report of Vernal speech pathology/audiology regional office,1969-,Chronological,This is a report of the activities and accomplishments of the office.,Permanent. Retain for 3 year(s),,
82273,Department of Health and Human Services. Office of Children with Special Healthcare Needs,American Speech-Language-Hearing Association site visit report,1969-,Chronological,"These are the results of visits by representatives of the American Speech-Language-Hearing Association for the purpose of continuing the bureau's accreditation. These visits are conducted every five years. This report includes the record of the visit\, the evaluator's name\, the items checked\, the results of the visit\, the evaluator's findings\, and the bureau's response to the findings.",Permanent. Retain for 5 year(s),,
82272,Department of Health and Human Services. Office of Children with Special Healthcare Needs,American Speech-Language-Hearing Association program accreditation Files,1969-,Chronological,These are the files documenting that the Communicative Disorders Program is accredited by the above association. This file consists of copies of site visit reports and of information relating to the bureau itself and reference material produced by the association.,Retain for 5 year(s),,
82280,Department of Health and Human Services. Office of Children with Special Healthcare Needs,Closed source documents,1978-,"Chronological, thereunder alphabetical by name","This file consists of the second copy of the source document and the High Risk Hearing Screening Program Results Sheet. It is used to keep a record of the results of all the individuals identified each year of being in the high risk category. The information includes child's name and date of birth; the parents' name and address; the family history hearing loss code; the pregnancy code complication; the concurrent illness code; the child's weight at birth; the state file number; the test location; the name of the testing audiologist; the age at first appointment; the case resolution (appointment broken\, no response to letter\, child's hearing normal\, etc.); the degree of hearing loss; and where the child was referred to for additional,treatment (private physician\, Handicapped Children's Services\, etc.).",Retain for 10 year(s) after resolution of issue,Private,
82181,Department of Health and Human Services. Office of Children with Special Healthcare Needs,Patient files,1977-,Alphabetical by surname.,"This series contains testing\, diagnosis\, and treatment records for patients evaluated by the bureau. Information may include growth charts\, care coordination and treatment plans\, releases and requests for information\, insurance and billing records\, authorizations for services\, SSI/DDI requests\, medication lists\, and correspondence. May also contain Patient and Family Information\, Referrals and Applications for Service\, Patient History\, and Community/School forms as well as laboratory\, X-ray\, physician (pediatrics\, neurology\, orthopedics\, and ophthalmology)\, OT/PT\, hearing and vision\, speech\, language\, psychology\, social work\, nutrition\, and dental reports.",Retain for 75 year(s),Private,
13975,Department of Health and Human Services. Division of Family Health. Office of Maternal and Child Health,Metabolic screening program case files,1993.,Numerical by case number,"Metabolic screening case files including medical information\, nutritional guides\, laboratory test results\, correspondence\, progress reports\, medical examinations\, psychological evaluations\, developmental tests\, and referral forms\, created by the clinic to determine susptected medical problems or birth defects in newborn infants and yount children\, and to document the progress of the children in the program\, for those individuals undergoing analysis in the Metabolic screening program.",Retain for 21 year(s) after case is closed,Private,
80892,Department of Health and Human Services. Division of Family Health. Office of Maternal and Child Health,"Women, Infants, and Children (WIC) Program policies and procedures manuals",1978-,Chronological,"Policies on certification\, eligibility\, processing time frames\, system for appointment\, schedule for certification\, eligibility criteria\, and priority system.",Permanent. Retain for 5 year(s) after superseded,,
80896,Department of Health and Human Services. Division of Family Health. Office of Maternal and Child Health,Local health department monitoring files,1984-,Chronological by date.,"These are evaluations of the management\, certification\, nutrition education\, civil rights compliance\, accountability\, financial management\, and food delivery by the local health departments. This is required by 7 CFR 246.19(b)(2). The information includes date of monitoring visit\, the items covered by the visit\, the findings and recommendations\, and district's response to the monitoring.",Permanent. Retain for 4 year(s) after completion of publication or report,,
80893,Department of Health and Human Services. Division of Family Health. Office of Maternal and Child Health,Management evaluation reports,1982-,Chronological,"These are reviews conducted by the federal government of the WIC program as required by 7 CFR 246.19. The purpose of the review is to assess the accomplishments of the program and to determine if the state is meeting its responsibilities. The review includes both the state and a sampling of local health districts. The reviews also include evaluation on vendor monitoring\, certification\, and program availability.",Permanent. Retain for 3 year(s),,
80899,Department of Health and Human Services. Division of Family Health. Office of Maternal and Child Health,Racial/ethnic group participation reports,1982-,Chronological,"This is an annual report compiled for September used to monitor the program to ensure that no persons are denied participation due to race or ethnic origin. This report\, required by 7 CFR 246.8\, is submitted to the state by the local agencies where a comprehensive report is prepared. The information includes the state name and number\, the local agency number\, the number of clinics operated by the local health department\, the local health department's name and address\, the telephone number\, the number of women\, infants\, children\, and total who are participating and who are Black\, Hispanic\, Asian or Pacific Islander\, American Indian\, White\, and the totals.",Permanent. Retain for 3 year(s) after completion of publication or report,,
80903,Department of Health and Human Services. Division of Family Health. Office of Maternal and Child Health,State plan of program operations and administration,1979-,Chronological,"This is an annual plan of program operation and administration that describes the manner in which the state intends to implement and operate all aspects of the WIC program as required by 7 CFR 246.4. It includes an outline of the goals and objectives\, the budget\, an estimate of Statewide participation\, the staffing pattern\, an affirmative action plan\, plans to provide benefits to migrant workers\, plans for informing eligible participants\, nutritional education goals and action plan\, and the certification procedures.",Permanent. Retain for 3 year(s) after completion of publication or report,,
80907,Department of Health and Human Services. Division of Family Health. Office of Maternal and Child Health,Clinic voucher case load monthly report,1982-,Chronological,"These are reports generated by local health departments showing their program activity. It is used by the state to monitor the local agencies as required by 7 CFR 246.19(b)(2). The report includes the clinic name and number\, the number of women\, children\, infants and total participating\, and the totals for all clinics in the district. The report also includes Monthly Participation and Waiting List Data which gives the agency number\, the clinic number\, the number of women\, infants\, children\, and total participating\, the number certified\, the number of waiting lists\, the number of Indochinese\, and the number of migrants.",Retain for 3 year(s) after completion of publication or report,Public,
80900,Department of Health and Human Services. Division of Family Health. Office of Maternal and Child Health,"Monthly report of the Special Supplemental Food Program for Women, Infants and Children",1985-,Chronological,"This is a performance report of the program submitted to the state by the local health departments. The information includes the report month\, the local agency name and address\, the total number of clinics providing program benefits\, the number of women\, infants\, children\, and the total participating\, the number of participants by priority one through six for whom vouchers were issued\, the total number of certified individuals\, the total number of individuals on the program waiting list\, the total number of Indochinese refugees for whom vouchers were issued\, and the total number of migrants for whom vouchers were issued.",Permanent. Retain for 3 year(s) after completion of publication or report,,
82185,Department of Health and Human Services. Office of Children with Special Healthcare Needs,Handicapped children's services patient communicative disorders test results,1979-,Alphabetical by name,"These are the test results of patients who have enrolled in the Handicapped Children's Services program. These tests are part of the evaluation process. The original of the test results are sent to Handicapped Children's Services while the copy remains here. The information includes the clinic doing the testing\, the patient's name\, identification number\, date of birth\, age\, address\, telephone number\, school attended\, and grade; the patents' names\, address\, and telephone number; the type of test given the patient; the reason for the referral; background history; evaluation; clinical observation; the speech-language pathologists recommendations.",Retain for 3 year(s),Private,
80912,Department of Health and Human Services. Division of Family Health. Office of Maternal and Child Health,Workshop files,1978-,Chronological,This is the record of workshops held by the bureau for nutritional education and clerical training for local health agencies as required by 7 CFR 246.4. It includes the training schedule and participant's evaluations.,Retain for 3 year(s),Public,
80918,Department of Health and Human Services. Division of Family Health. Office of Maternal and Child Health,Records retention schedule,1987-,none,,Retain until superseded,,
80928,Department of Health and Human Services. Division of Family Health. Office of Maternal and Child Health,Food voucher register,1980-,Chronological,"This is a record of the food vouchers issued. This is used as an audit tool. It includes date\, the voucher number\, the voucher amount\, the patient's name\, and the vendor's name and number.",Retain for 3 year(s) after completion of publication or report,Private,
80897,Department of Health and Human Services. Division of Family Health. Office of Maternal and Child Health,"Authorized signature for Women, Infant, and Children Program certification forms",1978-,Chronological,"These are notices from the local health agencies as to who is authorized to sign the certification forms. The forms include the date\, the local district name\, the clinic number\, the authorized signature\, and the dates the authorization began and terminated.",Retain for 4 year(s) after separation,,
80901,Department of Health and Human Services. Division of Family Health. Office of Maternal and Child Health,Capital equipment purchases for clinics approval files,1983-,Chronological,"This is a record of approval by the bureau for local health department clinics participating in the WIC program to purchase equipment. It includes the date of the request\, the name of the district and the clinic\, the item requested\, the price\, and the authorizing signatures.",Retain for 3 year(s) after disposition of asset,,
80905,Department of Health and Human Services. Division of Family Health. Office of Maternal and Child Health,Food vendor agreement files,1978-,Alphabetical by county and vendor,"These are agreements signed by food vendors to participate in the WIC program. It specifies both the types of food to be supplied to the recipient and the prices to be charged. This is required by 7 CFR 246.12(f). The files include Vendor Application to Participate in the WIC Program\, Vendor Agreement\, Two Year Survey Qualification Form\, Vendor Report\, and correspondence. Information includes the vendor's name\, address\, telephone #\, and county; the name of the owner or district manager; the type of business (pharmacy\, grocery or dairy); and the results of contacts by the bureau\, the reason for the contact\, and any actions taken.",Retain for 3 year(s) after completion of publication or report,Public,
80863,Department of Health and Human Services. Division of Family Health. Office of Maternal and Child Health,"Cost distribution by service diagnosis, number of cases, and type of service report",1982-,Chronological,"This is a statistical breakdown of the costs of services. This report is no longer produced. It includes for each service and diagnosis the patient number\, the total cost\, and the cost of hospitalization\, surgery\, medical provider services\, X-Ray\, EEG\, EKG\, other\, physical therapy\, laboratory work\, drug prescription\, and dental services. This is a report of automated data system\, file key: NFPDS.",Retain for 3 year(s),Private,
80953,Department of Health and Human Services. Division of Family Health. Office of Maternal and Child Health,Clinic list,1986-,Chronological,"This is a list of clinics participating in the program. It includes the clinic name\, the clinic identification number and address\, the county\, and the clinic telephone number. This is a report of automated data system\, file key: WICDS.",Retain for 3 year(s) after completion of publication or report,,
80770,Department of Health and Human Services. Division of Family Health. Office of Maternal and Child Health,Patient index file,1975-,alphabetical by name,"This is an index used to locate patient charts. The information includes the patient's name\, date of birth\, chart number\, address\, and telephone number.",Retain until case is closed,Private,
80919,Department of Health and Human Services. Division of Family Health. Office of Maternal and Child Health,Records transfer sheets,1987-,none,,Retain until final action,,
80847,Department of Health and Human Services. Division of Family Health. Office of Maternal and Child Health,Provider master file,1987-,none,"This file contains the names of individuals and organizations who provide direct medical services to patients in clinics or on a reimbursed referral basis. It includes provider's name\, code number\, and speciality; the institution's name and code number; and the transaction code. This is a master file of automated data system\, file key: NFPDS.",Retain for 3 month(s) after superseded,Public,
80931,Department of Health and Human Services. Division of Family Health. Office of Maternal and Child Health,Correspondence file,1983-,Alphanumerical by unit,"This is a file of all the correspondence generated by the bureau. This file includes correspondence and internal memoranda to other bureaus and divisions in the department\, to department management\, to other state agencies\, to the general public\, and to federal agencies.",,Public,
1789,Department of Health and Human Services. Office of Children with Special Healthcare Needs,Patient's medical case files,i 1946-,None,"This is a complete record of the medical treatment given to handicapped children by the bureau. It includes Closure/Reopen Forms\, Unit Scheduling Record\, Diagnosis Listing\, Appointment Record\, Progress Notes\, Clinic Physician's Recommendations\, Social Worker's Notes\, Growth Charts\, Reports of Medical Examinations\, Examination\, X-Ray\, and Laboratory Reports\, Parents' Questionnaire\, Physician Selection\, Correspondence\, Log Sheets\, Report of Psychological Examination\, Developmental Tests\, Certification of Handicapping Conditions\, Request for Information\, Release of Information\, Hospital Treatment Summary\, Nutritional Problems and Recommendations\, and Release of Information Forms. Information includes age\, appearance\, assets,and debts\, brothers and sisters\, condition of living quarters\, current and past addresses\, date of birth\, educational level\, employer\, ethnic group\, expenditures\, family history\, food purchase and consumption\, income\, marital status\, medical information\, name\, name of kin\, number of children\, occupation\, parent's birth information\, personality inventory\, physical characteristics\, physical disabilities\, psychiatric information\, race\, salary\, sex\, signature\, social security number\, telephone number\, and insurance coverage. Note that some of this information is collected about the patient's parent(s). The file also contains a record of treatment\, signed consent for treatment forms\, signed consent to release information forms\, and,information on the patient's health care provider.",Retain for 78 year(s),Private,
81964,Department of Health and Human Services. Office of Children with Special Healthcare Needs,Patient master file,1987-,none,"This file contains the demographic\, diagnostic\, clinic and provider visit information about Handicapped Children's Services patients. The file includes the date of application; the patient number\, name\, address\, date of birth\, sex\, social security number\, and marital status; insurance information; the mother and father's age and education; the state and county code; if the case is closed the reason and date; a record of visits and services; and physical and diagnostic information. This is a master file of automated data system\, file key: HCS.",Retain for 3 month(s),Private,
81968,Department of Health and Human Services. Office of Children with Special Healthcare Needs,Open cases by primary line number by county report,1987-,Chronological,"This is a computer printout produced annually that lists by county the number of cases by the primary diagnosis. It includes the county name\, the primary diagnosis number and the number of cases for each diagnosis. This is a report of automated data system\, file key: HCS.",Retain for 10 year(s),,
81972,Department of Health and Human Services. Office of Children with Special Healthcare Needs,Physician appointments,1986-,Chronological,"This is a statistical breakdown of the appointments made and kept for physician services. This report is produced quarterly. It includes the physician's name; the number of appointments scheduled\, added\, made by telephone\, broken\, cancelled and kept; the number of new and old patients seen; and the types of appointments kept. This is a report of automated data system\, file key: HCS.",Retain for 10 year(s),Private,
81976,Department of Health and Human Services. Office of Children with Special Healthcare Needs,Cost distribution by age and selected service diagnosis report,1987-,none,"This is a report that allows the bureau to examine the costs of treating particular illnesses. This report is generated on an as-needed basis. It includes the diagnosis and by age group the number of cases\, the total costs and the unit costs of service. This is a report of automated data system\, file key: HCS.",Retain for 10 year(s),,
81975,Department of Health and Human Services. Office of Children with Special Healthcare Needs,Cost distribution by district and county report,1986-,Chronological,"This is a financial statistical report that shows the costs of services to handicapped children by health district or county. This report is produced annually. It includes the name of the health district or county\, the total cost of services\, and the costs for hospital services\, surgical services\, physician services\, X-Ray services\, EEG services\, EKG services\, physical therapy\, laboratory work\, drug prescription\, and other. This is a report of automated data system\, file key: HCS.",Retain for 10 year(s),,
81983,Department of Health and Human Services. Office of Children with Special Healthcare Needs,Equipment inventory log,1983-,none,,Retain until final action,,
81991,Department of Health and Human Services. Office of Children with Special Healthcare Needs,Travel vouchers,1985-,none,,Retain for 1 year(s),Public,
81996,Department of Health and Human Services. Office of Children with Special Healthcare Needs,Correspondence file,1977-,Alphanumerical by unit,"This file includes correspondence and internal memoranda to other bureaus and divisions in the department\, to department management\, to other state agencies\, to the general public\, and to federal agencies.",Retain for 2 year(s),Public,
81990,Department of Health and Human Services. Office of Children with Special Healthcare Needs,Tracking logs,1982-,Chronological,"These are a number of different logs used to track the movement of records through the bureau or to assign numbers to them. These include New Patient Case Number Assignment Log\, Patient Chart Checkout Sheet\, Meditech Transcription Log\, and Patient Chart Transfer Log. These logs include patient name\, chart number\, and the date of the activity logged.",Retain for 2 year(s),,
81999,Department of Health and Human Services. Office of Children with Special Healthcare Needs,Vendor authorization payment log,1982-,Numerical by authorization number,"This is a record of all vendors who have authorization to receive payments for services to handicapped patients. This form is also used for statistical purposes\, to identify outstanding authorizations\, and to track vendor claims. It includes the authorization number\, the vendor's name\, the type of service\, the prescription date\, the patient's name\, the patient's number\, the service date\, the total claim amount\, the amount to be paid by others\, the identification of the other payer\, and the amount to be paid by the state.",Retain for 2 year(s),Private,
82004,Department of Health and Human Services. Office of Children with Special Healthcare Needs,Insurance tracking and reimbursement file,1985-,Alphabetical by name,"This is a file of requests sent to insurance companies for payment of claims or statements that the claim was denied. This documents that all attempts to secure payment from other sources has been made before the bureau pays providers for services to handicapped children. The information includes the insurance company name and address\, the patient's name and identification number\, the parent's name and address\, the policy number\, the services provided\, and the amount of the billing.",Retain for 2 year(s),Private,
82008,Department of Health and Human Services. Office of Children with Special Healthcare Needs,Provider tracking report,1985-,Chronological,"This is a record of payments to health care providers made by the bureau. It is used for budget purposes to track current year spending. The information includes the provider's name\, the period of the report\, and the amounts spent for out-patient services\, for hospital services\, for drugs\, for appliances\, and the total for the month.",Retain for 2 year(s),Public,
80550,Department of Health and Human Services. Office of Children with Special Healthcare Needs,Speech and hearing automated data system file,1978-,Alphabetical by name,"This is an automated system that takes birth information and sorts from it names of children who have high risk of having problems. This data is then sent to the bureau of Communicative Disorders for screening. After screening this information is kept as a record of screening results. This series includes speech and hearing master file\, source documents files\, response cards file\, death list files\, high risk sensory neural hearing loss file\, and the family history questionnaire file.",Retain until superseded,Private,
80556,Department of Health and Human Services. Office of Children with Special Healthcare Needs,Pediatric clinic reports,1970-,Chronological,"These are reports of the activity of the pediatric clinic for a given year. This clinic report includes case summary sheets and clinic reporting sheets\, child's name\, date of birth\, age\, residence\, grade\, telephone number\, parent's name\, clinic location\, and results of test. This is only an office copy.",Retain for 3 year(s),Private,
80834,Department of Health and Human Services. Office of Children with Special Healthcare Needs,"Medical provider appointments, excluding office visits, by type of patient and appointment report",1982-,Chronological,"This is a statistical breakdown of the appointments made and kept for medical services. This report is produced quarterly. It includes the provider's name\, and by the gender of patient the number of appointments scheduled\, added\, made by telephone\, broken\, cancelled\, kept\, and the number of new and old cases. (Note that there are two copies generated\, one for mothers and one for infants). This is a report of automated data system\, file key: MIHDS.",Retain for 3 year(s),Public,
80844,Department of Health and Human Services. Office of Children with Special Healthcare Needs,"Cost distribution by service diagnosis, number of cases, and type of service report",1982-,Chronological,"This is a statistical breakdown of the costs of services. This report is no longer produced. The information includes\, for each service and diagnosis\, the patient number\, the total cost\, and the cost of hospitalization\, surgery\, medical provider services\, X-Ray\, EEG\, EKG\, other\, physical therapy\, laboratory work\, drug prescription\, and dental services. (Note that two copies are generated\, one for mothers and one for infants). This is a report of automated data system\, file key: MIHDS.",Retain for 3 year(s),Private,
80842,Department of Health and Human Services. Office of Children with Special Healthcare Needs,"Closure by county, sex, and reason report",1982-,Chronological,"This is a statistical report showing the number of cases closed and why they were closed. This report is obsolete. The information includes the district or county\, the total number of closures\, the number of closures by gender\, the number of cases closed because the services were completed\, the number referred to private care\, the number withdrawn\, the number of continual no-shows\, the number died\, the number who moved away\, the number overage\, the number referred to other programs\, and the number who left the program for unknown reasons. (Note that two copies are generated\, one for mothers and one for infants). This is a report of automated data system\, file key: MIHDS.",Retain for 3 year(s),,
82269,Department of Health and Human Services. Office of Children with Special Healthcare Needs,Summer clinic summary report,1979-,Chronological,"These are copies of the test results of hearing and speech tests given children in the summer clinics. These copies were made for management purposes only. The report includes the patient's name\, identification number\, date of birth\, age\, address\, telephone number\, school attended\, and grade; the parents' names\, address\, and telephone number; the type of test given the patient; the reason for the referral; background history; evaluation; clinical observation; and the speech-language pathologist's recommendations.",Retain for 1 year(s),Private,
82275,Department of Health and Human Services. Office of Children with Special Healthcare Needs,Calibration certification reports,1982-,Chronological,"These are tests of the equipment used by the bureau to ensure the accuracy of the readings. This calibration is done annually. The information includes the make\, model\, and serial number of the equipment being tested\, the test date\, and the test results.",Retain for 10 year(s),,
82279,Department of Health and Human Services. Office of Children with Special Healthcare Needs,Death list,1986-,Chronological,"This is a computer generated list of infants between the ages of birth and four months who have died. It is sent to the bureau so that they will not send a mailing to the parents of these children. Includes certificate number\, the child's name and dates of birth and death\, and the parents' residence. This is a list of automated data system\, file key: SHADS.",Retain for 1 year(s),Private,
82184,Department of Health and Human Services. Office of Children with Special Healthcare Needs,Clinic summary reports,1979-,Alphabetical by clinic and patient,"These are copies of the patient summary reports prepared by the staff at the Ogden and Vernal clinics. They were sent to the Salt Lake office for review of the clinic's activities. They include the patient's name\, identification number\, date of birth\, age\, address\, telephone number\, school attended\, and grade; the parents' names\, address\, and telephone number; the type of test given the patient; the reason for the referral; background history; evaluation; clinical observation; and the speech-language pathologists recommendations.",Retain for 1 year(s),Private,
21914,"Department of Health.$bWomen, Infants and Children",Migrant clinic participant case files,1974-1999.,Alphabetical by last name,"These files were created to establish eligibility for the Utah Women\, Infants and Children (WIC) program. The information includes medical history\, diet history\, prenatal weight gain and growth grid\, nutrition education contact sheet\, prenatal survey of infant feeding\, and progress notes. The records were created by the Provo Migrant Clinic\, which administered a WIC program. The Provo clinic closed\, necessitating transfer of the records to the Utah WIC office. Other WIC clinics may access these case files\, if needed\, to determine eligibility.",,Exempt,
80895,Department of Health and Human Services. Division of Family Health. Office of Maternal and Child Health,Alleged abuse vouchers file,1986-,Chronological,"This is a record of the investigations of allegations of abuse of the WIC vouchers. The file includes WIC Participant Alleged Abuse Report\, Report of Voucher Lost or Stolen\, and Request to Local District to remind parties that vouchers must be cashed within 30 days. Information includes clinic name and number\, participant's name\, voucher number\, issue date\, person initiating report\, suspected abuse categories (altered vouchers\, voucher reported lost or stolen was cashed)\, the recipient's statement\, clinic statement\, the action taken\, and a copy of the voucher.",Retain for 3 year(s) after completion of publication or report,Private,
80910,Department of Health and Human Services. Division of Family Health. Office of Maternal and Child Health,"Women, Infants, and Children (WIC) outreach program files",1984-,Chronological,"This is is a record of the bureau's activities informing eligible persons of the availability of benefits as required by 7 CFR 246.4(a)(7). These files include copies of the invitation to speak\, the presentation given\, and the program schedule.",Permanent. Retain for 3 year(s),,
80917,Department of Health and Human Services. Division of Family Health. Office of Maternal and Child Health,Purchase requisitions,1987-,none,,Retain for 3 year(s) after completion of publication or report,,
80922,Department of Health and Human Services. Division of Family Health. Office of Maternal and Child Health,Travel requests,1987-,none,,Retain for 1 year(s),Public,
80925,Department of Health and Human Services. Division of Family Health. Office of Maternal and Child Health,United Parcel Service acknowledgment of delivery,1987-,none,,Retain for 1 year(s),,
80923,Department of Health and Human Services. Division of Family Health. Office of Maternal and Child Health,Travel vouchers,1987-,none,,Retain for 3 year(s) after completion of publication or report,Public,
80938,Department of Health and Human Services. Division of Family Health. Office of Maternal and Child Health,Automated food delivery system and management information system,1986-,none,"This is an automated system for the issuing of vouchers and the certification and enrollment of recipients and vendors and for the management of the financial status of the program. This system has been contracted out with a private vendor\, so only computer printouts are subject to scheduling.",,,
7238,Department of Health and Human Services. Office of Children with Special Healthcare Needs,Grant program files,1983-,Chronological,"These are files relating to the implementation and administration of the family planning grant program\, genetic program\, neo-natal follow-up program\, nutritional program\, and pregnancy riskline program. They include 1) financial information; 2) program information; and 3) duplicative material sent to the bureau director for informational purposes.",Retain for 3 year(s) after completion of publication or report,Public,
7239,Department of Health and Human Services. Office of Children with Special Healthcare Needs,Daily activity calendar,1986-,Chronological,,Retain for 1 year(s),,
6450,Department of Health and Human Services. Office of Children with Special Healthcare Needs,Handicapped licensing regulations,1964-,Alphanumerical,,Retain permanently,,
6452,Department of Health and Human Services. Office of Children with Special Healthcare Needs,Literature on the handicapped bibliography,undated,Alphanumerical,,Retain permanently,,
6454,Bureau of Crippled Children's Services,Service program reports,1966-1969.,Alphanumerical,,Permanent. Retain for 1 year(s),,
7808,Department of Health and Human Services. Office of Children with Special Healthcare Needs,Clinic scheduling sheets,1984-,Alphanumerical,"This is a record of patients' appointments and other contacts with the bureau. Used to control daily activities and as a statistical tool. It includes the date; the name of the clinic; the area served by the clinic\, the name of the patient; the patient's chart number; the physician code name; the appointment times; whether the appointment was for associated services such as speech and hearing or nutrition; the county code; whether the appointment was scheduled\, added\, kept\, cancelled\, or broken; and whether the patient is a new case.",Retain until separation,Private,
7812,Department of Health and Human Services. Office of Children with Special Healthcare Needs,Authorization for compensable services,1985-,None,"This is an authorization given to health care providers by the department to give clients specific treatment. Without this authorization\, the department may refuse to pay for these services. This copy of the record is used as a suspense file. It includes the health care provider's name\, address\, and vendor number\, the date of the authorization\, the low organizational\, account\, and activity code numbers to be charged\, the specific service(s) authorized\, the signature of the authorizing official\, and the signature of the department head or the authorized agent.",Retain for 1 year(s),Private,
7816,Department of Health and Human Services. Office of Children with Special Healthcare Needs,Medicaid coding manual,1980-,,"This manual is prepared for the use of health care providers setting forth the various codes they are to use to claim reimbursement for health care provided to medicaid recipients. It is Used by the bureau when claiming reimbursement from medicaid. It includes the code number\, the code name\, and the factor code.",Retain until superseded,,
80951,Department of Health and Human Services. Division of Family Health. Office of Maternal and Child Health,Food listing by identification code,1986-,Chronological,"This is a listing of the allowable charges for food for reimbursement. It includes the food identification number\, a description of the item\, and the amount to be charged by retailer classification. This is a report of automated data system\, file key: WICDS.",Retain for 3 year(s) after completion of publication or report,,
80955,Department of Health and Human Services. Division of Family Health. Office of Maternal and Child Health,Payment audit,1986-,Chronological,"This is a statistical breakdown of payments by clinic. It includes by clinic number the number of families\, the number of payments\, the number of checks\, the estimated amount\, the maximum amount\, the average amount\, the average amount per payment\, the average number of checks per family\, and the average amount of checks. This is a report of automated data system\, file key: WICDS.",Retain for 3 year(s) after completion of publication or report,,
80768,Department of Health and Human Services. Division of Family Health. Office of Maternal and Child Health,Hospital admissions and discharges,1982-,alphabetical by name,"These are referrals made by the hospital of patients they feel will benefit by inclusion in the program. Upon receipt of these notices\, the bureau sends an invitation to the parents to apply for program admission. If they enter the program\, this information becomes part of the chart. If they do not\, the information is kept in two files\, one for children who have died and one for families that have not responded. This series includes the child's name\, the date the information was sent\, and the response to the invitation.",Retain for 1 year(s),Private,
80769,Department of Health and Human Services. Division of Family Health. Office of Maternal and Child Health,Billing sheets,1975-,Chronological,"These are copies of billings sent to patients' insurance company for payment of services rendered. This record is not part of the patient chart. The information includes the patient's name\, sex\, date of birth\, and address; the insurance company name and address; the type of treatment given and the charge; the invoice number; and the health provider's name.",Retain for 3 year(s),Private,
80773,Department of Health and Human Services. Division of Family Health. Office of Maternal and Child Health,Purchase requisitions,1987-,none,,Retain for 1 year(s),,
1838,Bureau of Crippled Children's Services,Administrative records,1949-1959.,Alphanumerical.,,,Public,
81988,Department of Health and Human Services. Office of Children with Special Healthcare Needs,Purchase requisitions,1985-,none,,Retain for 1 year(s),,
82002,Department of Health and Human Services. Office of Children with Special Healthcare Needs,Pending reimbursement file,1986-,alphabetical by name,"This is a record of letters of notification sent to health care providers that an overpayment was made to them. It is used by the bureau for any necessary follow-up action and to verify that reimbursement is received. The information includes name and address of the provider\, the patient's name\, and the amount of the overpayment.",Retain for 1 year(s),Private,
84279,Department of Health and Human Services. Division of Family Health. Office of Maternal and Child Health,Lost or stolen WIC vouchers,1986-,chronological,"This is a record that certifies that a voucher was either stolen or lost from a client or guardian\, and also verifies replacement of this voucher. Includes clinic number and name\, name of client or guardian\, report of lost or theft voucher\, voucher number\, participant number\, client's classification\, date and signature of client or guardian\, authorized WIC clinic signature.",Retain for 3 year(s),Private,
80547,Department of Health and Human Services. Office of Children with Special Healthcare Needs,Communicative disorders program Speech and hearing master file,1978-,Alphabetical by name,"This is a file that contains information as to the children who were identified as having a high risk of hearing problems and of the results of the screening conducted by the bureau. This file includes file number\, name\, sex\, date of birth\, place of birth\, physician's name\, parent's name\, education level\, age\, place of birth\, occupation\, and address; record of any birth injuries\, and any results of the high risk contact (infant death\, appointment date\, test\, location and results\, etc.). This is a master file of automated data system\, file key: SHADS.",Retain for 92 year(s),Private,
23698,Department of Health and Human Services. Office of Children with Special Healthcare Needs,Kids on the Move student files,1986-,"Chronological by year, thereunder alphabetical by surname.","This series contains student files documenting services provided to infants and toddlers enrolled in the Kids on the Move (KOTM) program. Files are used to create service contracts between KOTM and their families while children are actively participating in the program. Information includes children's names and birth dates\, diagnoses\, insurance details\, language and ethnic identifications\, parent or guardian names\, addresses\, home and work phone numbers\, marital status\, and staff member names. Also included are reports and forms such as child assessment forms\, health checklists and screenings\, family fee determination worksheets\, family service and transition plans\, referral information\, transportation reimbursements\, authorizations for disclosure of information services\, and related records.",Retain for 50 year(s),Exempt,
26998,Department of Health and Human Services. Office of Children with Special Healthcare Needs,Technology dependent waiver program client records,1995-,Alphabetical by client surname.,"These records document services provided to enrollees in the Utah Medicaid Waiver Program for Technology Dependent Children. The program covers the expense for impecunious enrolled children require medical technology to survive. Information may include comprehensive assessments\, plans of care\, waiver and state plan services being received.",Retain for 8 year(s) after case is closed,Exempt,
80836,Department of Health and Human Services. Office of Children with Special Healthcare Needs,Cost distribution by record number and type of service report,1982-,Chronological,"This is a financial statistical report generated annually showing the costs of the program for the year. This report is no longer generated. The information includes the patient number\, the total cost of service\, and the costs of hospitalization\, surgery\, medical provider\, X-Ray\, EEG\, EKG\, other\, physical therapy\, laboratory\, drugs\, and dental. (Note that there are two copies generated\, one for mothers and one for infants). This is a report of automated data system\, file key: MIHDS.",Retain for 3 year(s),Private,
80944,Department of Health and Human Services. Division of Family Health. Office of Maternal and Child Health,Current high flagged items list,1986-,Chronological,"This is a statistical report of items for which the charge was higher than allowed by the program. It includes the check number\, the clinic number\, the family identification number\, the date and amount of the voucher issued\, the date and amount of the redeemed voucher\, and the percentage high. This is a report of automated data system\, file key: WICDS.",Retain for 3 year(s) after completion of publication or report,,
80947,Department of Health and Human Services. Division of Family Health. Office of Maternal and Child Health,Dual participant audit: infant/children,1986-,Chronological,"This is a report of clients who are participating in both the WIC and Maternal and Child Health programs. It includes the county name\, the clinic identification number\, the participant's name\, the endorser's name\, the family identification number and the child's date of birth and address. This is a report of automated data system\, file key: WICDS.",Retain for 3 year(s) after completion of publication or report,Private,
80943,Department of Health and Human Services. Division of Family Health. Office of Maternal and Child Health,Current retailer activity report,1986-,Chronological,"This is a statistical report of retailer activity. It includes the store name and identification number\, the check number and amount\, and the total number of checks\, the amount\, the average\, and the percent of checks cashed. This is a report of automated data system\, file key: WICDS.",Retain for 3 year(s) after completion of publication or report,,
81969,Department of Health and Human Services. Office of Children with Special Healthcare Needs,Office appointments and costs by speciality report,1987-,Chronological,"This is a computer printout that gives a breakdown of services by medical specialities and the costs for these services. This report is prepared annually. It includes the type of speciality; the number of office appointments that were scheduled\, kept\, cancelled\, broken\, the total appointments and the total costs; and the number of visits and the costs of those visits for X-Ray\, EEG\, EKG\, and other services. This is a report of automated data system\, file key: HCS.",Retain for 10 year(s),,
17474,Department of Health and Human Services. Community Health and Well-Being. Division of Family Health.,Home health care program client charts,1990-1995.,Alphabetical by client surname,"These are Home Health Care program client charts. The charts document individuals on medicaid and medicare who require medical services at their home\, and also documents all federal requirements for the program. The information included charts on both adults and children. The program was discontinued in 1995. Information includes client information\, demographics\, application\, release of information forms\, authorizations\, hospital and home care agencies assessment forms\, type of care plan\, utilization diaries\, and correspondence.",Retain for 10 year(s),Private,
80852,Department of Health and Human Services. Division of Family Health. Office of Maternal and Child Health,"Medical provider appointments, excluding office visits, by type of patient and appointment report",1982-,Chronological,"This is a statistical breakdown of the appointments made and kept for medical services. This report is produced quarterly. It includes the provider's name\, and by the gender of patient the number of appointments scheduled\, added\, made by telephone\, broken\, cancelled\, kept\, and the number of new and old cases. This is a report of automated data system\, file key: NFPDS.",Retain for 3 year(s),Public,
7240,Department of Health and Human Services. Office of Children with Special Healthcare Needs,Director's staff meeting minutes,1986-,Chronological,This is a duplicate copy of the minutes of the division staff meetings.,Retain for 1 year(s),,
7242,Department of Health and Human Services. Office of Children with Special Healthcare Needs,Supervisor's personnel files,1982-,Alphabetical by name,These are personnel files kept by management for evaluation purposes.,Retain for 1 year(s),Private,
81995,Department of Health and Human Services. Office of Children with Special Healthcare Needs,Contractor's and per diem payroll files,1985-,Chronological,"This is a record of the payments to contractors and the payment of per diem to employees and members of health boards or committees. The information includes the bureau\, the report period\, the payee's name\, the program the payee worked on\, if per diem was paid\, the number of hours worked\, the dates that per diem or wages were paid\, and the total payment to each individual.",Retain for 3 year(s),Public,
82001,Department of Health and Human Services. Office of Children with Special Healthcare Needs,Activity calendar file,1977-,Chronological,This is a record of daily appointments. Includes the employee's name and organization.,Retain for 1 year(s),,
6453,Bureau of Handicapped Children's Services,Program proposals,1970-1977.,Alphanumerical,,Permanent. Retain for 1 year(s),,
7810,Department of Health and Human Services. Office of Children with Special Healthcare Needs,Health insurance claim forms,1982-,None,"These are bills submitted by this bureau for payment for services rendered that are covered by medicaid. This record is used as a control document to ensure that payment is received. It includes patient's name\, address\, telephone number\, date of birth\, and sex; name and address of the insured party\, the insured's identification number and group policy number\, and the relationship between the patient and the insured; the name\, address\, policy number\, and policy holder of other health insurance coverage; whether the patient's condition was caused by an accident; the signatures and dates of signature of the patient and the person who is to authorize payment; the date of the illness or injury; the date the patient first saw the physician;,if the patient is disabled\, the dates of partial or total disability; if the patient has previously had these symptoms; the name of the referring physician; the dates the patient admitted to and discharged from the hospital; the name and address of the medical facility where the service was rendered; whether laboratory work was performed and the amount of the charges; the diagnosis; the dates and place of medical service; the procedures code; a description of the services and supplies furnished; the amount of the charges; the name\, address\, and identification number of the physician or supplier; the provider type; the physician or supplier's social security number\, employer identification number\, and signature; the patient's account,number; the total charge; the amount paid by the patient; and the balance due.",Retain until final action,Private,
80553,Department of Health and Human Services. Office of Children with Special Healthcare Needs,Budget operating reports,1974-,Chronological,"This is a report of the status of the bureau's appropriation accounts and apportionment. It includes report period\, accounting period\, the percentage of year expired\, bureau's activity number and name\, account code\, the account classification\, the amount of the annual work program\, allotment year to date amount\, current month's expenditures\, year to date expenditures\, and the uncommitted allotment balance.",Retain for 3 year(s),,
80831,Department of Health and Human Services. Office of Children with Special Healthcare Needs,Office appointments and cost by speciality report,1982-,Chronological,"This is a computer printout that gives a breakdown of services by medical specialities and the costs for these services. This report is no longer prepared. It includes the medical speciality; the doctor's name; the number of office appointments scheduled\, kept\, cancelled\, broken\, and total; and the number of provider services for X-Ray\, EEG\, EKG\, and others by both number of visits and costs. (Note that there are two separate copies generated\, one for mothers and one for infants). This is a report of automated data system\, file key: MIHDS.",Retain for 3 year(s),Public,
81965,Department of Health and Human Services. Office of Children with Special Healthcare Needs,Authorized provider master file,1987-,none,"This file contains the names of individuals and organizations who provide direct medical services to patients in clients or on a reimbursed referral basis. The file includes the provider's name\, code number\, and speciality; and the name and code number of institutions. This is a master file of automated data system\, file key: HCS.",Retain for 3 month(s),Public,
30801,Department of Health and Human Services. Community Health and Well-Being. Division of Family Health. Office of Early Childhood.,Ages and Stages Questionnaire (ASQ) records,2010-,Alphabetical by last name.,"These records provide information on child developmental milestones to the parents and providers as part of early childhood intervention. They are used by educational and medical providers to recognize developmental delays and provide appropriate support. Information includes general information (such as the answers to the ASQ screening questions\, and results) and personal identifiable information (PII) (such as child name\, parents' name\, birth date\, address\, phone number\, email\, child ID). PII is collected to provide parents with developmental information about their child. PII is used for research\, shared with authorized medical and educational providers to provide appropriate services to families\, and for program improvement purposes. The legal authority for these purposes may be found in Utah Code 26B-8-402 and 26B-8-406.",,Exempt,
81973,Department of Health and Human Services. Office of Children with Special Healthcare Needs,Service summary by primary diagnosis,1986-,Chronological,"This is a statistical record of the types of services given for specific health problems. This report is generated annually. It includes the diagnosis code\, and for each code\, the number of open cases\, the number of cases receiving services\, the number of cases and visits to clinics\, the number of cases and days of hospital service\, the number of cases and visits to physicians offices\, and the number of services by specialists. This is a report of automated data system\, file key: HCS.",Retain for 10 year(s),,
81979,Department of Health and Human Services. Office of Children with Special Healthcare Needs,Cases by diagnosis report,1986-,Numerical by code number,"This is a report that shows which patients are being treated for specific illnesses. This report is generated on an as-needed basis. It includes the diagnostic code\, the patient number\, and the patient's name\, county code\, and date of birth. This is a report of automated data system\, file key: HCS.",Retain for 30 day(s),Private,
81989,Department of Health and Human Services. Office of Children with Special Healthcare Needs,Records transfer sheets file,1984-,none,,Retain for 1 year(s) after final action,Private,
81984,Department of Health and Human Services. Office of Children with Special Healthcare Needs,Building access card log,1986-,none,,Retain for 6 month(s) after resolution of issue,,
80850,Department of Health and Human Services. Division of Family Health. Office of Maternal and Child Health,County case and visit by sex and age,1982-,Chronological,"This is an annual computer printout that gives a statistical listing of services given to children by age groups and gender within those age groups for each county in the state. This report is now obsolete. The information includes the health district or county name\, the number of cases and the number of visits broken down by age groups. This is a report of automated data system\, file key: NFPDS.",Retain for 3 year(s),,
82230,"Department of Health.$bWomen, Infants and Children",Maternal patient charts,1975-1993.,Numerical by chart number,"This is the record of care given expectant mothers under the Maternal and Infant Health program. It includes Referral and Application for Service\, Problem-Oriented Perinatal Risk Assessment\, Psycho/Social Evaluation\, Nutritional History\, Health History\, and Physical Examination results. Information includes age\, alcohol or drug addiction\, appearance\, assets and debts\, condition of living quarters\, current and past addresses\, date of birth\, educational level\, employer\, ethnic group\, expenditures\, family history\, food purchase and consumption\, home ownership\, income\, marital status\, medical information\, motor vehicle ownership\, name\, name of kin\, national origin\, number of children\, occupation\, personality inventory\, physical,characteristics\, physical disabilities\, psychiatric information\, public housing occupancy\, race\, salary\, sex\, social security number\, and telephone number.",Retain for 30 year(s) after case is closed,Private,
82006,Department of Health and Human Services. Office of Children with Special Healthcare Needs,Physician log,1977-,Alphabetical by name,"This is a record of physicians to whom patients are referred for services. It is used for quick reference by the staff. The information includes the doctor's name\, address\, telephone number\, and speciality.",Retain for 1 month(s),Public,
13656,Dixie Deer Special Service District (Utah),Water stock purchase files,undated,Chronological,These files document municipal purchase of water stock from irrigation companies and/or individuals. Each year the municipality is billed for the annual assessment of water stock. The files are used to verify purchase and for yearly assessment purposes.,Retain for 10 year(s) after final action,Public,
18474,North Ogden (Utah),Water stock purchase files,undated,,These files document municipal purchase of water stock from irrigation companies and/or individuals. Each year the municipality is billed for the annual assessment of water stock. The files are used to verify purchase and for yearly assessment purposes.,Retain for 10 year(s),Public,
21698,Park City (Utah). Public Works,Water stock purchase files,1950-,Chronological,These files document municipal purchase of water stock from irrigation companies and/or individuals. Each year the municipality is billed for the annual assessment of water stock. The files are used to verify purchase and for yearly assessment purposes.,Retain for 10 year(s),Public,
15080,Millville (Utah),Water stock purchase files,undated,,These files document municipal purchase of water stock from irrigation companies and/or individuals. Each year the municipality is billed for the annual assessment of water stock. The files are used to verify purchase and for yearly assessment purposes.,Retain for 10 year(s) after final action,Public,
20,Salt Lake City (Utah). Department of Finance,Payment/Voucher and requisition,1976-,"Chronological, thereunder numerical by check number.","These are back up documentation associated with each check payment including federal grant funds. This documentation includes copy of check\, copy of purchasing order\, invoice\, receipt\, voucher\, etc.",Retain for 4 year(s),Public,
6809,Weber County (Utah). County Auditor,General ledger detail report,1980-,Numerical by account number,"These are summaries showing the ""amount of receipts from and disbursements of each department"" (UCA 17-19-6 (1995)). May also include documentation from subsidiary ledgers to general ledger and accounting adjustments in the form of general entries.",Retain for 10 year(s),Public,
6813,West Valley City (Utah). Finance Department,Accounts payable files,1980-,Alphabetical by vendor's name,"These records are used to pay municipal bills. They include copies of checks\, invoices\, purchase orders\, and receiving reports. May also include correspondence with vendors and computer printouts.",Retain for 4 year(s),Public,
10962,Weber County Mosquito Abatement District (Utah),Accounts payable,undated,None,"These records are used to pay municipal bills. They include copies of checks\, invoices\, purchase orders\, and receiving reports. May also include correspondence with vendors and computer printouts.",Retain for 4 year(s),Public,
10963,Weber County Mosquito Abatement District (Utah),Accounts receivable,undated,None,"These records consist of copies of accounts receivable prepared by municipalities to collect amounts owed by vendors\, organizations\, and citizens having accounts with municipal agencies.",Retain for 4 year(s),Public,
10970,Weber County Mosquito Abatement District (Utah),Bank statements,undated,,"These are monthly statements showing the amount of money on deposit to the credit of the agency showing date\, name of bank\, total deposit\, and withdrawals\, and cash balance with interest on daily bank balances.",Retain for 4 year(s),Public,
10990,Weber County Mosquito Abatement District (Utah),Investment accounting,undated,,These are summaries of daily incomes and daily quote sheets prepared by the investment officer. They include the quotation/identification of investments bought and sold.,Retain for 3 year(s),Public,
11338,Intermountain Power Agency (Utah),General and subsidiary ledgers,undated,None,These are summaries showing the amount of receipts and disbursements of each department of the municipality. They may also include documentation from subsidiary ledgers to general ledger and accounting adjustments in the form of general entries.,Retain for 10 year(s),Protected,
11340,Intermountain Power Agency (Utah),Journal vouchers and entries,undated,None,"These are account books showing details of daily receipts and expenditures such as deposit or payment amounts\, date\, payee\, purpose\, fund credited or debited\, and check number. They are used to provide backup documentation to the general ledger.",Retain for 4 year(s),Protected,
11350,Intermountain Power Agency (Utah),Cash books,undated,None,These are summaries showing the amount of receipts and disbursements of each department of the municipality. They may also include documentation from subsidiary ledgers to general ledger and accounting adjustments in the form of general entries.,Retain for 10 year(s),Protected,
11402,Intermountain Power Agency (Utah),Monthly cash receipts,undated,None,"These are receipts issued for money received into entity accounts from all sources. Includes date of payment\, department\, or fund to which money belongs\, receipt number and amount paid",Retain for 4 year(s),Protected,
11543,Municipal Power Agency (Utah),Accounts payable,undated,None,"These are records used to pay municipal bills. Files consist of copy of checks\, invoices\, purchase orders\, and receiving reports. May also include correspondence with vendors and computer printouts (UCA 70A-2-725).",Retain for 4 year(s),Protected,
11546,Municipal Power Agency (Utah),Bank statements and deposit slips,undated,None,"These are monthly statements showing the amount of money on deposit to the credit of the municipality showing date\, name of bank\, total deposit\, and withdrawals\, and cash balance with interest on daily bank balances.",Retain for 4 year(s),Public,
12078,Fillmore (Utah),Accounts receivable,undated,Numerical by account number,"These files consist of copies prepared by municipalities to collect amounts owed by vendors\, organizations\, and citizens having accounts with municipal agencies (UCA 70A-2-725).",Retain for 4 year(s),Public,
12082,Fillmore (Utah),General ledgers,undated,Numerical by ledger number,These are a summary of receipts and disbursements by account and fund. May also include documentation from subsidiary ledgers to general ledger and accounting adjustments in the form of general entries.,Retain for 10 year(s),Public,
12255,Magna Mosquito Abatement District (Utah),Bank statements,undated,Chronological,"These are monthly statements showing the amount of money on deposit to the credit of the municipality showing date\, name of bank\, total deposit\, and withdrawals\, and cash balance with interest on daily bank balances.",Retain for 4 year(s),Public,
12449,Tooele Valley Mosquito Abatement District (Utah),Bank statements,undated,Chronological,"These are monthly statements showing the amount of money on deposit to the credit of the municipality showing date\, name of bank\, total deposit\, and withdrawals\, and cash balance with interest on daily bank balances.",Retain for 4 year(s),Public,
12454,Tooele Valley Mosquito Abatement District (Utah),Receipt books,undated,Chronological,"These are receipts issued for money received into entity accounts from all sources. Includes date of payment\, department\, or fund to which money belongs\, receipt number and amount paid",Retain for 4 year(s),Public,
12527,Box Elder Mosquito Abatement District (Utah),Accounts receivable,undated,Chronological,"These records consist of copies of accounts receivable prepared by municipalities to collect amounts owed by vendors\, organizations\, and citizens having accounts with municipal agencies.",Retain for 4 year(s),Public,
12534,Box Elder Mosquito Abatement District (Utah),Bank statements,undated,Chronological,"These are monthly statements showing the amount of money on deposit to the credit of the municipality showing date\, name of bank\, total deposit\, and withdrawals\, and cash balance with interest on daily bank balances.",Retain for 4 year(s),Public,
12580,Duchesne County Mosquito Abatement District (Utah),General ledgers,undated,Chronological,These are summaries showing the amount of receipts and disbursements of each department of the municipality. They may also include documentation from subsidiary ledgers to general ledger and accounting adjustments in the form of general entries.,Retain for 10 year(s),Public,
12560,Box Elder Mosquito Abatement District (Utah),Receipt books,undated,Chronological,"These are receipts issued for money received into entity accounts from all sources. Includes date of payment\, department\, or fund to which money belongs\, receipt number and amount paid",Retain for 4 year(s),Public,
12687,Uintah Mosquito Abatement District (Utah),Accounts payable,undated,Chronological,"These are records used to pay municipal bills. Files consist of copy of checks\, invoices\, purchase orders\, and receiving reports. May also include correspondence with vendors and computer printouts (UCA 70A-2-725).",Retain for 4 year(s),Public,
12696,Uintah Mosquito Abatement District (Utah),Receipt books,undated,Chronological,"These are receipts issued for money received into municipal accounts from all sources. Includes date of payment\, department\, or fund to which money belongs\, receipt number and amount paid.",Retain for 4 year(s),Public,
13241,Taylor-West Weber Water Improvement District (Utah),Accounts payable,undated,Chronological,"These are records used to pay municipal bills. Files consist of copy of checks\, invoices\, purchase orders\, and receiving reports. May also include correspondence with vendors and computer printouts (UCA 70A-2-725).",Retain for 4 year(s),Public,
13248,Taylor-West Weber Water Improvement District (Utah),Deposit slips,undated,Chronological,These are bank cashiers' slips showing the amount and date of deposit of monies into municipal accounts.,Retain for 4 year(s),Public,
13252,South Utah Valley Solid Waste District (Utah),Accounts payable,undated,Chronological,"These are records used to pay municipal bills. Files consist of copy of checks\, invoices\, purchase orders\, and receiving reports. May also include correspondence with vendors and computer printouts (UCA 70A-2-725).",Retain for 4 year(s),Public,
13254,South Utah Valley Solid Waste District (Utah),Accounts receivable invoices,undated,Chronological,"These are invoices billing non-municipal agencies or institutions for supplies\, services\, or repairs provided by an agency.",Retain for 4 year(s),Public,
13345,Alta Canyon Recreation District (Utah),Accounts payable,undated,Chronological,"These are records used to pay municipal bills. Files consist of copy of checks\, invoices\, purchase orders\, and receiving reports. May also include correspondence with vendors and computer printouts (UCA 70A-2-725).",Retain for 4 year(s),Public,
13352,Alta Canyon Recreation District (Utah),Daily cash report,undated,Chronological,"These reports provide a daily record of cash balances\, receipts\, and disbursements.",Retain for 3 year(s),Public,
13354,Alta Canyon Recreation District (Utah),Interdepartmental billings,undated,Chronological,These are accounting documents that request the transfer of funds between departments for services rendered or materials purchased.,Retain for 3 year(s),Public,
13359,Alta Canyon Recreation District (Utah),Subsidiary ledger and journals files,undated,Chronological,"These are account books showing details of daily receipts and expenditures such as deposit or payment amounts\, date\, payee\, purpose\, fund credited or debited\, and check number. They are used to provide backup documentation to the general ledger.",Retain for 4 year(s),Public,
13541,Uintah County (Utah). County Auditor,Accounts receivable invoices,undated,,"These are invoices billing non-municipal agencies or institutions for supplies\, services\, or repairs provided by an agency.",Retain for 4 year(s),,
13624,Dixie Deer Special Service District (Utah),Accounts receivable,undated,Chronological,"These records consist of copies of accounts receivable prepared by municipalities to collect amounts owed by vendors\, organizations\, and citizens having accounts with municipal agencies.",Retain for 4 year(s),Private,
13629,Dixie Deer Special Service District (Utah),Bank statements,undated,Chronological,"These are monthly statements showing the amount of money on deposit to the credit of the municipality showing date\, name of bank\, total deposit\, and withdrawals\, and cash balance with interest on daily bank balances.",Retain for 4 year(s),Public,
13765,South Valley Water Reclamation Facility (Utah),Accounts receivable invoices,1992-,Chronological,"These are invoices billing non-municipal agencies or institutions for supplies\, services\, or repairs provided by an agency.",Retain for 4 year(s),Public,
14368,South Davis Sewer District (Utah),Cash disbursement ledger,undated,,"These are account books showing details of daily receipts and expenditures such as deposit or payment amounts\, date\, payee\, purpose\, fund credited or debited\, and check number. They are used to provide backup documentation to the general ledger.",Retain for 4 year(s),Public,
14373,South Davis Sewer District (Utah),Bank statements,undated,,"These are monthly statements showing the amount of money on deposit to the credit of the municipality showing date\, name of bank\, total deposit\, and withdrawals\, and cash balance with interest on daily bank balances.",Retain for 4 year(s),Public,
14423,South Davis Sewer District (Utah),Disbursement list,undated,,"These are account books showing details of daily receipts and expenditures such as deposit or payment amounts\, date\, payee\, purpose\, fund credited or debited\, and check number. They are used to provide backup documentation to the general ledger.",Retain for 4 year(s),Public,
14429,Department of Workforce Services.$bOgden North Employment Center,Provider billing files,1980-2019.,Alphabetical by provider surname,"These records consist of copies of accounts receivables prepared to collect amounts owed by vendors\, organizations\, and citizens in the conduct of business.",Retain for 4 year(s),Public,
14463,Pleasant Grove (Utah),General ledgers,undated,,These are a summary of receipts and disbursements by account and fund. May also include documentation from subsidiary ledgers to general ledger and accounting adjustments in the form of general entries.,Retain for 10 year(s),Public,
14585,Pleasant Grove (Utah),Subsidiary ledger and journals files,undated,,"These are account books showing details of daily receipts and expenditures such as depositor payment amount\, date\, payee\, purpose\, fund credited or debited\, and check number. They are used to provide backup documentation to the general ledger.",Retain for 3 year(s),Public,
14901,Midway (Utah),Waterwork general ledgers,1963-,Chronological by receipt and disbursement,These are a summary of receipts and disbursements by account and fund. May also include documentation from subsidiary ledgers to general ledger and accounting adjustments in the form of general entries.,Permanent. Retain for 4 year(s),Public,1 microfilm reel
14995,Millville (Utah),Accounts receivable invoices,undated,,"These are invoices billing non-municipal agencies or institutions for supplies\, services or repairs provided by an agency.",Retain for 4 year(s),Public,
15001,Millville (Utah),Deposit slips,undated,,These are bank cashiers' slips showing amount and date of deposit of monies into municipal accounts.,Retain for 4 year(s),Public,
15005,Millville (Utah),Receipt books,undated,,"These are receipts issued for money received into municipal accounts from all sources. Includes date of payment\, department\, or fund to which money belongs\, receipt number and amount paid.",Retain for 3 year(s),Public,
15219,Willard (Utah),Accounts payable,undated,,"These are records used to pay municipal bills. Files consist of copy of checks\, invoices\, purchase orders\, and receiving reports. May also include correspondence with vendors and computer printouts (UCA 70A-2-725).",Retain for 4 year(s),Public,
15225,Willard (Utah),Daily cash report,undated,Chronological.,"This report is a daily record of cash balances\, receipts\, and disbursements.",Retain for 4 year(s),Public,
15227,Willard (Utah),General ledgers,undated,,These are a summary of receipts and disbursements by account and fund. May also include documentation from subsidiary ledgers to general ledger and accounting adjustments in the form of general entries.,Retain for 10 year(s),Public,
17645,Sevier County (Utah). County Treasurer,Bank deposit books,undated,,"These books record county savings accounts. They include amounts\, description of transaction\, date\, current balance\, name of bank\, and account numbers.",Retain for 4 year(s),Public,
17652,Sevier County (Utah). County Treasurer,Daily cash reports,undated,,"These reports provide a daily record of cash balances\, receipts\, and disbursements.",Retain for 3 year(s),Public,
17653,Sevier County (Utah). County Treasurer,Deposit slips,undated,,These are bank cashiers' slips showing the amount and date of deposit of monies into county accounts.,Retain for 3 year(s),Public,
17654,Sevier County (Utah). County Treasurer,Interdepartmental billings,undated,,These are accounting documents that request the transfer of funds between departments for services rendered or materials purchased.,Retain for 3 year(s),Public,
17655,Sevier County (Utah). County Treasurer,Investment accounting daily sheets,undated,,These are summaries of daily incomes and daily quote sheets prepared by the investment officer. They include the quotation/identification of investments bought and sold.,Retain for 3 year(s),Public,
17777,Salt Lake City (Utah). City Treasurer,Telephone billings,undated.,Chronological by date of billing,These are the actual bills for personal telephone service and long distance toll charges.,Retain for 4 year(s),Public,
18141,Heber Light and Power Company (Utah),Accounts payable,1956-,,"These records are used to pay municipal bills. They include copies of checks\, invoices\, purchase orders\, and receiving reports. May also include correspondence with vendors and computer printouts.",Retain for 4 year(s),Public,
18147,Heber Light and Power Company (Utah),General ledgers,1956-,,These are summaries showing the amount of receipts and disbursements of each department of the municipality. They may also include documentation from subsidiary ledgers to general ledger and accounting adjustments in the form of general entries.,Retain for 10 year(s),Public,
18768,North Ogden (Utah),Accounts payable,undated,,"These records are used to pay municipal bills. They include copies of checks\, invoices\, purchase orders\, and receiving reports. May also include correspondence with vendors and computer printouts.",Retain for 4 year(s),Public,
18769,North Ogden (Utah),Accounts receivable,undated,,"These records consist of copies of accounts receivable prepared by municipalities to collect amounts owed by vendors\, organizations\, and citizens having accounts with municipal agencies.",Retain for 4 year(s),Public,
18771,North Ogden (Utah),Bank statements,undated,,"These are monthly statements showing the amount of money on deposit to the credit of the municipality showing date\, name of bank\, total deposit\, withdrawals\, and cash balance with interest on daily bank balances.",Retain for 4 year(s),Public,
20068,American Fork (Utah),Accounts payable,undated,,"These records are used to pay municipal bills. They include copies of checks\, invoices\, purchase orders\, and receiving reports. May also include correspondence with vendors and computer printouts.",Retain for 4 year(s),Public,
20612,Salt Lake City (Utah). Public Library,Accounts payable,undated,,"These records are used to pay library bills. They include copies of checks\, invoices\, purchase orders\, and receiving reports. May also include correspondence with vendors and computer printouts. The original invoices are filled with the Salt Lake City treasurer.",Retain for 4 year(s),Public,
20624,Salt Lake City (Utah). Public Library,Deposit slips,undated,,These are bank cashiers' slips showing the amount and date of deposit of monies into municipal accounts.,Retain for 4 year(s),Public,
21363,Park City (Utah). Administrative Services,Accounts payable,1980-,Numerical,"These records are used to pay municipal bills. They include copies of checks\, invoices\, purchase orders\, and receiving reports. May also include correspondence with vendors and computer printouts.",Retain for 4 year(s),Public,
21369,Park City (Utah). Administrative Services,Bank deposit (pass) book,undated,,"These books record municipal savings accounts. They include amounts\, description of transaction\, date\, current balance\, name of bank\, and account numbers.",Retain for 4 year(s),Public,
21375,Park City (Utah). Administrative Services,Deposit slips,1987-,Chronological,These are bank cashiers' slips showing the amount and date of deposit of monies into municipal accounts.,Retain for 4 year(s),Public,
21379,Park City (Utah). Administrative Services,Investment accounting daily sheets,1999-,Chronological,These are summaries of daily incomes and daily quote sheets prepared by the investment officer. They include the quotation/identification of investments bought and sold.,Retain for 3 year(s),Public,
21383,Park City (Utah). Administrative Services,Refund request,1980-,Numerical,These are forms signed by customers requesting a refund of monies paid to the entity.,Retain for 4 year(s),Public,
22215,Wellington (Utah),Receipt register,ca. 1907-,"Chronological by day, thereunder receipt number","These are computer generated receipts and reports issued for money received into municipal accounts from all sources. Includes date of payment\, department\, or fund to which money belongs\, receipt number and amount paid.",Retain for 3 year(s),Public,
22256,Castle Valley Special Service District (Utah),Accounts payable,1976-,"Chronological by year, thereunder alphabetical by vendor name","These records are used to pay municipal bills. They include copies of checks\, invoices\, purchase orders\, and receiving reports. May also include correspondence with vendors and computer printouts.",Retain for 4 year(s),Public,
22263,Howell (Utah),Bank statements,1990-,"Chronological by year, thereunder by month","These are monthly statements showing the amount of money on deposit to the credit of the municipality showing date\, name of bank\, total deposit\, withdrawals\, and cash balance with interest on daily bank balances. These statements are for the general checking account\, water account and general savings account.",Retain for 4 year(s),Public,
22450,Marriott-Slaterville (Utah),Bank deposits (pass) books,1999-,Chronological,"These books record municipal savings accounts. They include amounts\, description of transaction\, date\, current balance\, name of bank\, and account numbers.",Retain for 4 year(s),Public,
22571,Wellington (Utah),Daily cash report,1989-,Chronological,"These reports provide a daily record of cash balances\, receipts\, and disbursements.",Retain for 3 year(s),Public,
22574,Wellington (Utah),Deposit slips,1989-,Chronological,These are bank cashiers' slips showing the amount and date of deposit of monies into municipal accounts.,Retain for 4 year(s),Public,
22714,Logan (Utah). Finance,Daily cash report,1997-,Chronological,"These reports provide a daily record of cash balances\, receipts\, and disbursements.",Retain for 3 year(s),Public,
22977,Department of Corrections. Adult Probation and Parole. Region 1,Accounts payable,1991-,Chronological,"Provides documentation of accounts payable that document the expenditure of cash by the agency. Information may include payment invoices\, purchasing records and supporting documentation. The official accounts payable records are maintained by the Department of Corrections\, Finance Office.",Retain for 4 year(s),Public,
23253,Utah State University Eastern (Utah),Accounts receivable invoices,1937-,Numerical by year.,"These records consist of copies of accounts receivables prepared to collect amounts owed by vendors\, organizations\, and citizens in the conduct of business.",Retain for 4 year(s),Public,
24736,Riverdale (Utah),Accounts payable,1946-,"Alphabetical, thereunder chronological","These records are used to pay municipal bills. They include copies of checks\, invoices\, purchase orders\, and receiving reports. May also include correspondence with vendors and computer printouts.",Retain for 4 year(s),Public,
24738,Riverdale (Utah),Accounts receivable invoices,1976-,"Alphabetical by name, thereunder chronological","These are invoices billing non-municipal agencies or institutions for supplies\, services\, or repairs provided by an agency.",Retain for 4 year(s),Public,
24745,Riverdale (Utah),Daily cash reports,1946-,"Alphabetical, thereunder chronological","These reports provide a daily record of cash balances\, receipts\, and disbursements.",Retain for 3 year(s),Public,
24747,Riverdale (Utah),General ledgers,1946-,"Alphabetical, thereunder chronological",These are summaries showing the amount of receipts and disbursements of each department of the municipality. They may also include documentation from subsidiary ledgers to general ledger and accounting adjustments in the form of general entries.,Retain for 10 year(s),Public,
24748,Riverdale (Utah),Interdepartmental billings,1946-,"Alphabetical by name, thereunder chronological",These are accounting documents that request the transfer of funds between departments for services rendered or materials purchased.,Retain for 4 year(s),Public,
24751,Riverdale (Utah),Receipt books,1946-,"Alphabetical, thereunder chronological","These are receipts issued for money received into municipal accounts from all sources. Includes date of payment\, department\, or fund to which money belongs\, receipt number and amount paid.",Retain for 3 year(s),Public,
24755,Riverdale (Utah),Subsidiary ledger and journals files,1946-,"Alphabetical, thereunder chronological","These are account books showing details of daily receipts and expenditures such as deposit or payment amounts\, date\, payee\, purpose\, fund credited or debited\, and check number. They are used to provide backup documentation to the general ledger.",Retain for 3 year(s),Public,
25264,Clearfield (Utah). Justice of the Peace,Daily Cash Reports,1994-,Chronological by date,"These reports provide a daily record of cash balances\, receipts\, and disbursements.",Retain for 3 year(s),Public,
10979,Weber County Mosquito Abatement District (Utah),Deposit slips,undated,,These are bank cashiers' slips showing the amount and date of deposit of monies into municipal accounts.,Retain for 4 year(s),Public,
11005,Weber County Mosquito Abatement District (Utah),Receipt books,undated,,"These are receipts issued for money received into entity accounts from all sources. Includes date of payment\, department\, or fund to which money belongs\, receipt number and amount paid",Retain for 4 year(s),Public,
11333,Intermountain Power Agency (Utah),Accounts receivable,undated,None,Power sales billing.,Retain for 4 year(s),Public,
11345,Intermountain Power Agency (Utah),Petty cash records,undated,None,"These reports provide a daily record of cash balances\, receipts\, and disbursements.",Retain for 3 year(s),Protected,
11401,Intermountain Power Agency (Utah),Interdepartmental billings,undated,None,These are accounting documents that request the transfer of funds between departments for services rendered or materials purchased.,Retain for 3 year(s),Public,
11406,Intermountain Power Agency (Utah),Records of deposits with banks and others,undated,None,These are bank cashiers' slips showing the amount and date of deposit of monies into municipal accounts.,Retain for 4 year(s),Protected,
11544,Municipal Power Agency (Utah),Accounts receivable,undated,None,"These records consist of copies of accounts receivable prepared by municipalities to collect amounts owed by vendors\, organizations\, and citizens having accounts with municipal agencies.",Retain for 4 year(s),Protected,
11551,Municipal Power Agency (Utah),General ledgers and subsidiary journals,undated,None,These are summaries showing the amount of receipts and disbursements of each department of the municipality. They may also include documentation from subsidiary ledgers to general ledger and accounting adjustments in the form of general entries.,Retain for 10 year(s),Protected,
11552,Municipal Power Agency (Utah),Utility specific accounting files,undated,None,These are summaries showing the amount of receipts and disbursements of each department of the municipality. They may also include documentation from subsidiary ledgers to general ledger and accounting adjustments in the form of general entries.,Retain for 10 year(s),Protected,
12079,Fillmore (Utah),Accounts payable,undated,Numerical by vendor number and name,"These are records used to pay municipal bills. Files consist of copy of checks\, invoices\, purchase orders\, and receiving reports. May also include correspondence with vendors and computer printouts (UCA 70A-2-725).",Retain for 4 year(s),Public,
12261,Magna Mosquito Abatement District (Utah),Deposit slips,undated,Chronological,These are bank cashiers' slips showing the amount and date of deposit of monies into municipal accounts.,Retain for 4 year(s),Public,
12277,Magna Mosquito Abatement District (Utah),Investment accounting,undated,Alphabetical by name,These are summaries of daily incomes and daily quote sheets prepared by the investment officer. They include the quotation/identification of investments bought and sold.,Retain for 3 year(s),Public,
12452,Tooele Valley Mosquito Abatement District (Utah),Deposit slips,undated,Chronological,These are bank cashiers' slips showing the amount and date of deposit of monies into municipal accounts.,Retain for 4 year(s),Public,
12526,Box Elder Mosquito Abatement District (Utah),Accounts payable,undated,Chronological,"These are records used to pay municipal bills. Files consist of copy of checks\, invoices\, purchase orders\, and receiving reports. May also include correspondence with vendors and computer printouts (UCA 70A-2-725).",Retain for 4 year(s),Public,
12533,Box Elder Mosquito Abatement District (Utah),Bank deposit,undated,Chronological,"These books record municipal savings accounts. They include amounts\, description of transaction\, date\, current balance\, name of bank\, and account numbers.",Retain for 4 year(s),Public,
12542,Box Elder Mosquito Abatement District (Utah),General ledgers,undated,Chronological,These are summaries showing the amount of receipts and disbursements of each department of the municipality. They may also include documentation from subsidiary ledgers to general ledger and accounting adjustments in the form of general entries.,Retain for 10 year(s),Public,
12579,Duchesne County Mosquito Abatement District (Utah),Bank statements,undated,Chronological,"These are monthly statements showing the amount of money on deposit to the credit of the municipality showing date\, name of bank\, total deposit\, and withdrawals\, and cash balance with interest on daily bank balances.",Retain for 4 year(s),Public,
12576,Duchesne County Mosquito Abatement District (Utah),Accounts payable,undated,Chronological,"These are records used to pay municipal bills. Files consist of copy of checks\, invoices\, purchase orders\, and receiving reports. May also include correspondence with vendors and computer printouts (UCA 70A-2-725).",Retain for 4 year(s),Public,
12694,Uintah Mosquito Abatement District (Utah),General ledgers,undated,Chronological,These are summaries showing the amount of receipts and disbursements of each department of the municipality. They may also include documentation from subsidiary ledgers to general ledger and accounting adjustments in the form of general entries.,Retain for 4 year(s),Public,
13077,West Valley City (Utah). Department of Administration,Financial records,1981-,none,These are summaries showing the amount of receipts and disbursements of each department of the municipality. They may also include documentation from subsidiary ledgers to general ledger and accounting adjustments in the form of general entries.,Retain for 10 year(s),Public,5 microfilm reels
13242,Taylor-West Weber Water Improvement District (Utah),Accounts receivable,undated,Chronological,"These records consist of copies of accounts receivable prepared by municipalities to collect amounts owed by vendors\, organizations\, and citizens having accounts with municipal agencies.",Retain for 4 year(s),Public,
13253,South Utah Valley Solid Waste District (Utah),Accounts receivable,undated,Chronological,"These records consist of copies of accounts receivable prepared by municipalities to collect amounts owed by vendors\, organizations\, and citizens having accounts with municipal agencies.",Retain for 4 year(s),Public,
13280,West Valley City (Utah). Finance Department,Journal entries,1980-,none,These are summaries showing the amount of receipts and disbursements of each department of the municipality. They may also include documentation from subsidiary ledgers to general ledger and accounting adjustments in the form of general entries.,Retain for 10 year(s),Public,2 microfilm reels
13346,Alta Canyon Recreation District (Utah),Accounts receivable invoices,undated,Chronological,"These are invoices billing non-municipal agencies or institutions for supplies\, services\, or repairs provided by an agency.",Retain for 4 year(s),Public,
13353,Alta Canyon Recreation District (Utah),General ledgers,undated,Chronological,These are summaries showing the amount of receipts and disbursements of each department of the municipality. They may also include documentation from subsidiary ledgers to general ledger and accounting adjustments in the form of general entries.,Retain for 10 year(s),Public,
13356,Alta Canyon Recreation District (Utah),Refund request,undated,Chronological,These are forms signed by customers requesting a refund of monies paid to the entity.,Retain for 4 year(s),Public,
13522,Uintah County (Utah). County Auditor,Budget apportionment files,undated,,These are apportionment and reapportionment schedules which propose quarterly obligations under each authorized appropriation.,Retain for 5 year(s),,
13587,Uintah County (Utah). County Clerk,Receipt books,1980-,"Chronological, thereunder numerical by receipt number","These are receipts issued for money received into county accounts from all sources. Includes date of payment\, department\, or fund to which money belongs\, receipt number and amount paid.",Retain for 3 year(s),,
13627,Dixie Deer Special Service District (Utah),Bank deposit,undated,Chronological,"These books record municipal savings accounts. They include amounts\, description of transaction\, date\, current balance\, name of bank\, and account numbers.",Retain for 4 year(s),Public,
13630,Dixie Deer Special Service District (Utah),Deposit slips,undated,Chronological,These are bank cashiers' slips showing the amount and date of deposit of monies into municipal accounts.,Retain for 4 year(s),Public,
13764,South Valley Water Reclamation Facility (Utah),Accounts receivable,1992-,,"These records consist of copies of accounts receivable prepared by municipalities to collect amounts owed by vendors\, organizations\, and citizens having accounts with municipal agencies.",Retain for 4 year(s),Public,
13767,South Valley Water Reclamation Facility (Utah),General ledgers,1992-,Chronological,These are summaries showing the amount of receipts and disbursements of each department of the municipality. They may also include documentation from subsidiary ledgers to general ledger and accounting adjustments in the form of general entries.,Retain for 10 year(s),Public,
14367,South Davis Sewer District (Utah),Cash receipt ledger,undated,,"These are account books showing details of daily receipts and expenditures such as deposit or payment amounts\, date\, payee\, purpose\, fund credited or debited\, and check number. They are used to provide backup documentation to the general ledger.",Retain for 4 year(s),Public,
14369,South Davis Sewer District (Utah),General ledgers,undated,,These are summaries showing the amount of receipts and disbursements of each department of the municipality. They may also include documentation from subsidiary ledgers to general ledger and accounting adjustments in the form of general entries.,Retain for 10 year(s),Public,
14377,South Davis Sewer District (Utah),Cash receipts,undated,Numerical by receipt number,"These are receipts issued for money received into entity accounts from all sources. Includes date of payment\, department\, or fund to which money belongs\, receipt number and amount paid",Retain for 4 year(s),Public,
14459,Pleasant Grove (Utah),Bank statements,undated,,"These are monthly statements showing the amount of money on deposit to the credit of the municipality showing date\, name of bank\, total deposit\, and withdrawals\, and cash balance with interest on daily bank balances.",Retain for 4 year(s),Public,
14462,Pleasant Grove (Utah),Disbursements (daily cash reports),undated,,"This report is a daily record of cash balances\, receipts\, and disbursements.",Retain for 3 year(s),Public,
14583,Pleasant Grove (Utah),Accounts receivable,undated,,"These files consist of copies prepared by municipalities to collect amounts owed by vendors\, organizations\, and citizens having accounts with municipal agencies (UCA 70A-2-725).",Retain for 4 year(s),Public,
14993,Millville (Utah),Accounts payable,undated,,"These are records used to pay municipal bills. Files consist of copy of checks\, invoices\, purchase orders\, and receiving reports. May also include correspondence with vendors and computer printouts (UCA 70A-2-725).",Retain for 4 year(s),Public,
14994,Millville (Utah),Accounts receivable,undated,,"These files consist of copies prepared by municipalities to collect amounts owed by vendors\, organizations\, and citizens having accounts with municipal agencies (UCA 70A-2-725).",Retain for 4 year(s),Public,
14998,Millville (Utah),Bank statements,undated,,"These are monthly statements showing the amount of money on deposit to the credit of the municipality showing date\, name of bank\, total deposit\, and withdrawals\, and cash balance with interest on daily bank balances.",Retain for 4 year(s),Public,
15002,Millville (Utah),General ledgers,undated,,These are a summary of receipts and disbursements by account and fund. May also include documentation from subsidiary ledgers to general ledger and accounting adjustments in the form of general entries.,Retain for 10 year(s),Public,
15006,Millville (Utah),Refund request,undated,,This may be a form signed by the customer which requests a refund of fund paid to the agency.,Retain for 3 year(s),Public,
15222,Willard (Utah),Bank statements,undated,,"These are monthly statements showing the amount of money on deposit to the credit of the municipality showing date\, name of bank\, total deposit\, and withdrawals\, and cash balance with interest on daily bank balances.",Retain for 4 year(s),Public,
15226,Willard (Utah),Deposit slips,undated,,These are bank cashiers' slips showing amount and date of deposit of monies into municipal accounts.,Retain for 4 year(s),Public,
15228,Willard (Utah),Receipt books,undated,,"These are receipts issued for money received into municipal accounts from all sources. Includes date of payment\, department\, or fund to which money belongs\, receipt number and amount paid.",Retain for 3 year(s),Public,
15282,"Wasatch Integrated Waste Management District (Davis County, Utah)",Accounts receivable invoices,undated,,"These are invoices billing non-municipal agencies or institutions for supplies\, services\, or repairs provided by an agency.",Retain for 4 year(s),Public,
15788,Pleasant Grove (Utah),Accounts payable,undated,,"These are records used to pay municipal bills. Files consist of copy of checks\, invoices\, purchase orders\, and receiving reports. May also include correspondence with vendors and computer printouts (UCA 70A-2-725).",Retain for 4 year(s),Public,
15821,Elk Ridge (Utah),Accounts receivable,undated,,"These files consist of copies prepared by municipalities to collect amounts owed by vendors\, organizations\, and citizens having accounts with municipal agencies (UCA 70A-2-725).",Retain for 4 year(s),Public,
15823,Elk Ridge (Utah),General ledgers,undated,,These are a summary of receipts and disbursements by account and fund. May also include documentation from subsidiary ledgers to general ledger and accounting adjustments in the form of general entries.,Retain for 10 year(s),Public,
17333,South Davis Sewer District (Utah),Accounts receivable,undated,,"These records consist of copies of accounts receivable prepared by municipalities to collect amounts owed by vendors\, organizations\, and citizens having accounts with municipal agencies.",Retain for 4 year(s),Public,
17657,Sevier County (Utah). County Treasurer,Receipt books,undated,,"These are receipts issued for money received into county accounts from all sources. Includes date of payment\, department\, or fund to which money belongs\, receipt number and amount paid.",Retain for 3 year(s),Public,
17953,St. George (Utah). Department of Finance,Accounts receivable invoices,1982.,"Chronological by years, thereunder alphabetical by name","These are invoices billing non-municipal agencies or institutions for supplies\, services\, or repairs provided by an agency.",Retain for 4 year(s),Public,
18143,Heber Light and Power Company (Utah),Bank statements,1956-,,"These are monthly statements showing the amount of money on deposit to the credit of the municipality showing date\, name of bank\, total deposit\, withdrawals\, and cash balance with interest on daily bank balances.",Retain for 4 year(s),Public,
18145,Heber Light and Power Company (Utah),Daily cash report,1956-,,"These reports provide a daily record of cash balances\, receipts\, and disbursements.",Retain for 3 year(s),Public,
18466,North Ogden (Utah),General ledgers,undated,,These are summaries showing the amount of receipts and disbursements of each department of the municipality. They may also include documentation from subsidiary ledgers to general ledger and accounting adjustments in the form of general entries.,Retain for 10 year(s),Public,
18772,North Ogden (Utah),Subsidiary ledger and journal files,undated,,"These are account books showing details of daily receipts and expenditures such as deposit or payments amount\, date\, payee\, purpose\, fund credited or debited\, and check number. They are used to provide backup documentation to the general ledger.",Retain for 3 year(s),Public,
19902,Central Utah Water Conservancy District (Utah),General ledgers,2023.,,These are summaries showing the amount of receipts and disbursements of each department of the municipality. They may also include documentation from subsidiary ledgers to general ledger and accounting adjustments in the form of general entries.,Retain for 10 year(s),Public,
19904,Central Utah Water Conservancy District (Utah),Subsidiary ledger and journals,1989-2023.,Chronological,"These are account books showing details of daily receipts and expenditures such as deposit or payment amounts\, date\, payee\, purpose\, fund credited or debited\, and check number. They are used to provide backup documentation to the general ledger.",Retain for 4 year(s),Public,
20069,American Fork (Utah),Accounts receivable,undated,,"These records consist of copies of accounts receivable prepared by municipalities to collect amounts owed by vendors\, organizations\, and citizens having accounts with municipal agencies.",Retain for 4 year(s),Public,
20632,Salt Lake City (Utah). Public Library,General ledger,undated,,These are summaries showing the amount of receipts and disbursements of each department of the municipality. They may also include documentation from subsidiary ledgers to general ledger and accounting adjustments in the form of general entries.,Retain for 10 year(s),Public,
21364,Park City (Utah). Administrative Services,Accounts receivable,1987-,Chronological,"These records consist of copies of accounts receivable prepared by municipalities to collect amounts owed by vendors\, organizations\, and citizens having accounts with municipal agencies.",Retain for 4 year(s),Public,
21365,Park City (Utah). Administrative Services,Accounts receivable invoices,1982-,Numerical,"These are invoices billing non-municipal agencies or institutions for supplies\, services\, or repairs provided by an agency.",Retain for 4 year(s),Public,
21374,Park City (Utah). Administrative Services,Daily cash reports,1995-,"Alphabetical, sorted by computer","These reports provide a daily record of cash balances\, receipts\, and disbursements.",Retain for 3 year(s),Public,
21382,Park City (Utah). Administrative Services,Receipt books,1987-,Chronological,"These are receipts issued for money received into entity accounts from all sources. Includes date of payment\, department\, or fund to which money belongs\, receipt number and amount paid",Retain for 4 year(s),Public,
21387,Park City (Utah). Administrative Services,Subsidiary ledger and journals files,1987-,Chronological,"These are account books showing details of daily receipts and expenditures such as deposit or payment amounts\, date\, payee\, purpose\, fund credited or debited\, and check number. They are used to provide backup documentation to the general ledger.",Retain for 3 year(s),Public,
22260,Howell (Utah),Accounts payable,1982-,"Chronological by year, thereunder by month","These records are used to pay municipal bills. They include copies of checks\, invoices\, purchase orders\, and receiving reports. May also include correspondence with vendors and computer printouts.",Retain for 4 year(s),Public,
22451,Marriott-Slaterville (Utah),Bank statements,1999-,Chronological,"These are monthly statements showing the amount of money on deposit to the credit of the municipality showing date\, name of bank\, total deposit\, withdrawals\, and cash balance with interest on daily bank balances.",Retain for 4 year(s),Public,
22573,Wellington (Utah),Bank statements,1989-,Chronological,"These are monthly statements showing the amount of money on deposit to the credit of the municipality showing date\, name of bank\, total deposit\, withdrawals\, and cash balance with interest on daily bank balances.",Retain for 4 year(s),Public,
22713,Logan (Utah). Finance,Receipt books,undated,Chronological,"These are receipts issued for money received into municipal accounts from all sources. Includes date of payment\, department\, or fund to which money belongs\, receipt number and amount paid.",Retain for 3 year(s),Public,
22733,Murray (Utah),Accounts payable,1996-,Numerical,"These records are used to pay municipal bills. They include copies of checks\, invoices\, purchase orders\, and receiving reports. May also include correspondence with vendors and computer printouts.",Retain for 4 year(s),Public,
24102,Jordan Valley Water Conservancy District (Utah),Accounts payable,1951-,Alphabetical by vendor name,"These records are used to pay district bills. They include copies of checks\, invoices\, purchase orders\, receiving reports and correspondence with vendors. Information includes date of order\, date of purchase\, names and contact information for vendors\, items purchased\, amounts paid\, number of check issued and account charged.",Retain for 4 year(s),Public,
24737,Riverdale (Utah),Accounts receivable,1946-,"Alphabetical by name, thereunder chronological","These records consist of copies of accounts receivable prepared by municipalities to collect amounts owed by vendors\, organizations\, and citizens having accounts with municipal agencies.",Retain for 4 year(s),Public,
24742,Riverdale (Utah),Bank statements,1946-,"Alphabetical, thereunder chronological","These are monthly statements showing the amount of money on deposit to the credit of the municipality showing date\, name of bank\, total deposit\, withdrawals\, and cash balance with interest on daily bank balances.",Retain for 4 year(s),Public,
24746,Riverdale (Utah),Deposit slips,1946-,"Alphabetical, thereunder chronological",These are bank cashiers' slips showing the amount and date of deposit of monies into municipal accounts.,Retain for 4 year(s),Public,
24749,Riverdale (Utah),Investment accounting daily sheets,1946-,"Alphabetical, thereunder chronological",These are summaries of daily incomes and daily quote sheets prepared by the investment officer. They include the quotation/identification of investments bought and sold.,Retain for 3 year(s),Public,
24752,Riverdale (Utah),Refund request,1946-,"Alphabetical, thereunder chronological",This is a form signed by the customer which requests a refund of monies paid to the agency.,Retain for 3 year(s),Public,
24763,Riverdale (Utah),Checkbook stubs,1946-,"Alphabetical, thereunder chronological","These are stubs from which checks or warrants have been removed upon issuance. They are used as a record of verification of disbursements of municipal funds. Includes check number\, name of payee\, amount\, purpose\, date drawn\, and signature.",Retain for 4 year(s),Public,
25366,Sandy (Utah). Administrative Services Department,Subrogation claims,1995-,Alphabetical by name,"These records consist of copies of accounts receivable prepared by municipalities to collect amounts owed by vendors\, organizations\, and citizens having accounts with municipal agencies.",Retain for 4 year(s),Public,
25572,Naples (Utah),Bank deposit books,1994-,Chronological by year,"These books record municipal savings accounts. They include amounts\, description of transaction\, date\, current balance\, name of bank\, and account numbers.",Retain for 4 year(s),Public,
25575,Naples (Utah),General ledgers,1993-,Chronological by year,These are summaries showing the amount of receipts and disbursements of each department of the municipality. They may also include documentation from subsidiary ledgers to general ledger and accounting adjustments in the form of general entries.,Retain for 10 year(s),Public,
25576,Naples (Utah),City receipts,1993-,Chronological by year,"These are receipts issued for money received into municipal accounts from all sources. Includes date of payment\, department\, or fund to which money belongs\, receipt number and amount paid.",Retain for 3 year(s),Public,
25765,Riverton (Utah),Accounts payable,2000-,Chronological by year,"These records are used to pay municipal bills. They include copies of checks\, invoices\, purchase orders\, and receiving reports. May also include correspondence with vendors and computer printouts.",Retain for 4 year(s),Public,
26218,Salt Lake City Mosquito Abatement District (Utah),General ledgers,1960-,Chronological by year,These are summaries showing the amount of receipts and disbursements of each department of the municipality. They may also include documentation from subsidiary ledgers to general ledger and accounting adjustments in the form of general entries.,Retain for 10 year(s),Public,
26219,Salt Lake City Mosquito Abatement District (Utah),Deposit slips,1960-,Chronological year,These are bank cashiers' slips showing the amount and date of deposit of monies into municipal accounts.,Retain for 4 year(s),Public,
26223,Salt Lake City Mosquito Abatement District (Utah),Accounts payable,1960-,Chronological by year,"These records are used to pay municipal bills. They include copies of checks\, invoices\, purchase orders\, and receiving reports. May also include correspondence with vendors and computer printouts.",Retain for 4 year(s),Public,
26225,Salt Lake City Mosquito Abatement District (Utah),Accounts receivable invoices,1960-,Chronological by year,"These are invoices billing non-municipal agencies or institutions for supplies\, services\, or repairs provided by an agency.",Retain for 4 year(s),Public,
26656,Washington County (Utah). County Auditor,Journal entries,1990-,Chronological by date and thereunder numerical by journal entry number.,"These records are a listing of accounting adjustments made to the general ledger. They list the general ledger accounts adjusted and provide an explanation of the adjustment. Backup is included in the form of an explanation of the entry\, description\, or documentation.",Retain for 10 year(s),Public,
27345,Washington County (Utah). County Treasurer,Bank statements,2005-,Chronological,"These are monthly statements showing the amount of money on deposit to the credit of the county showing date\, name of bank\, total deposit\, withdrawals\, and cash balance with interest on daily bank balances.",Retain for 4 year(s),Public,
27652,Washington County (Utah). County Assessor,Treasurer's receipts,undated,Chronologically,These records include personal property tax deposits made to the treasurer's office. They include the amount and date of deposit of monies into county accounts. They are used to show the amount and date of deposit of monies into county accounts.,Retain for 3 year(s),Public,
27763,Utah Local Governments Trust (Utah),Accounts payable,1974-,Alphabetical,"These records are used to pay municipal bills. They include copies of checks\, invoices\, purchase orders\, and receiving reports. May also include correspondence with vendors and computer printouts.",Retain for 4 year(s),Public,
25779,Riverton (Utah),Bank deposit (pass) books,2002-,Chronological by year,"These books record municipal savings accounts. They include amounts\, description of transaction\, date\, current balance\, name of bank\, and account numbers.",Retain for 4 year(s),Public,
26043,Orem (Utah). Administrative Services,Subsidiary ledger and journal files,1919-,Chronological by date,"These are account books showing details of daily receipts and expenditures such as deposit or payment amounts\, date\, payee\, purpose\, fund credited or debited\, and check number. They are used to provide backup documentation to the general ledger.",Retain for 3 year(s),Public,
26220,Salt Lake City Mosquito Abatement District (Utah),Checkbook stubs,1960-,Chronological by year,"These are stubs from which checks or warrants have been removed upon issuance. They are used as a record of verification of disbursements of municipal funds. Includes check number\, name of payee\, amount\, purpose\, date drawn\, and signature.",Retain for 4 year(s),Public,
26224,Salt Lake City Mosquito Abatement District (Utah),Accounts receivable,1960-,Chronological by year,"These records consist of copies of accounts receivable prepared by municipalities to collect amounts owed by vendors\, organizations\, and citizens having accounts with municipal agencies.",Retain for 4 year(s),Public,
26227,Salt Lake City Mosquito Abatement District (Utah),Bank deposits,1960-,Chronological by year,"These books record municipal savings accounts. They include amounts\, description of transaction\, date\, current balance\, name of bank\, and account numbers.",Retain for 4 year(s),Public,
26228,Salt Lake City Mosquito Abatement District (Utah),Bank statements,1960-,Chronological by year,"These are monthly statements showing the amount of money on deposit to the credit of the municipality showing date\, name of bank\, total deposit\, withdrawals\, and cash balance with interest on daily bank balances.",Retain for 4 year(s),Public,
26705,Sandy (Utah). Administrative Services Department,Cash summary,2005-,Chronological,"These reports provide a daily record of cash balances\, receipts\, and disbursements.",Retain for 4 year(s),,
27406,Moab (Utah),Cell phone records,1998-,Numerical by phone number,These are invoices billing non-municipal agencies or institutions for telephone services or repairs.,Retain for 4 year(s),Public,
27647,Washington County (Utah). County Assessor,Copy receipts,2001-,Chronologically by year,"These reports provide a daily record of cash balances\, receipts\, and disbursements.",Retain for 3 year(s),Public,
27745,Department of Corrections. Division of Administrative Services,Billings,2003-2022.,alphabetical by name,"Records in this series are created to invoice the Department of Corrections for items or services and to initiate payments to vendors. Included are such documents as invoices\, purchase orders\, and correspondence.",Retain for 4 year(s),Private,
27762,Utah Local Governments Trust (Utah),Accounts receivable,1974-,Alphabetical,"These records consist of copies of accounts receivable prepared by municipalities to collect amounts owed by vendors\, organizations\, and citizens having accounts with municipal agencies.",Retain for 4 year(s),Public,
27830,Moab (Utah),Accounts payable warrants,1970-,chronological thereunder alphabetical,"These records are used to pay municipal bills. They include copies of checks\, invoices\, purchase orders\, and receiving reports. May also include correspondence with vendors and computer printouts.",Retain for 4 year(s),Public,
27832,Moab (Utah),Detail general ledgers,1970-,chronological,These are summaries showing the amount of receipts and disbursements of each department of the municipality. They may also include documentation from subsidiary ledgers to general ledger and accounting adjustments in the form of general entries.,Retain for 10 year(s),Public,
27941,Holladay (Utah),Accounts Receivable,2000-,"chronological, thereunder alphabetical","These records consist of copies of accounts receivable prepared by municipalities to collect amounts owed by vendors\, organizations\, and citizens having accounts with municipal agencies.",Retain for 4 year(s),Public,
28114,Moab (Utah),Accounting journals,1998-,chronological by calendar year and month,"Records in these journals provide a detailed accounting of all transactions. Information includes date\, account number\, amount\, vendor name\, and description.",Retain for 3 year(s),Public,
28115,Moab (Utah),Journal entries,1998-,chronological by calendar year and month,These records are used to make corrections and transfers between general ledger accounts. Information includes detail of corrections and transfers as well as supplemental material to document reasoning.,Retain for 10 year(s),Public,
28146,Moab (Utah),Accounts receivable reports,unknown,Chronological,"These records consist of copies of accounts receivable prepared by municipalities to collect amounts owed by vendors\, organizations\, and citizens having accounts with municipal agencies.",Retain for 4 year(s),Public,
28152,Moab (Utah),General ledger interest allocations,unknown,Chronological,These are summaries showing the amount of receipts and disbursements of each department of the municipality. They may also include documentation from subsidiary ledgers to general ledger and accounting adjustments in the form of general entries.,Retain for 10 year(s),Public,
28156,Moab (Utah),Payment request,unknown,Chronological,These are forms signed by customers requesting a refund of monies paid to the entity.,Retain for 3 year(s),Public,
28159,Moab (Utah),Bank deposity summary,unknown,Chronological,These are bank cashiers' slips showing the amount and date of deposit of monies into municipal accounts.,Retain for 4 year(s),Public,
28160,Moab (Utah),Deposit daily summary - MRAC,2011-,Chronological,These are bank cashiers' slips showing the amount and date of deposit of monies into municipal accounts.,Retain for 4 year(s),Public,
29153,Ascent Academies of Utah (Utah),Bank statements,2013-,Chronological.,"These records support the agency's administrative function to audit the use of all public funds (Utah Code 51-2a-201 (1)(2017)). These records are monthly financial statements showing the money received into and paid out of agency bank accounts. Information includes the bank name\, total deposits and withdrawals\, credit and cash balances\, and related records.",,Public,
29156,Early Light Academy at Daybreak (Utah),Bank statements,2008-,Chronological.,"These records support the agency's administrative function to audit the use of all public funds (Utah Code 51-2a-201 (1)(2017)). These records are monthly financial statements showing the money received into and paid out of agency bank accounts. Information includes the bank name\, total deposits and withdrawals\, credit and cash balances\, and related records.",,Public,
29160,Utah Career Path High (Utah),Bank statements,2013-,Chronological.,"These records support the agency's administrative function to audit the use of all public funds (Utah Code 51-2a-201 (1)(2017)). These records are monthly financial statements showing the money received into and paid out of agency bank accounts. Information includes the bank name\, total deposits and withdrawals\, credit and cash balances\, and related records.",,Public,
29166,Leadership Learning Academy (Utah),Accounts payable,2012-,Chronological.,"These are records related to monies paid in the conduct of the business. Information may include purchase orders\, invoices\, receiving reports\, correspondence with vendors\, and related accounting records.",,Public,
29176,HighMark Charter School (Utah),Bank statements,2012-,Chronological.,"These records support the agency's administrative function to audit the use of all public funds (Utah Code 51-2a-201 (1)(2017)). These records are monthly financial statements showing the money received into and paid out of agency bank accounts. Information includes the bank name\, total deposits and withdrawals\, credit and cash balances\, and related records.",,Public,
29183,Maria Montessori Academy (Utah),Bank statements,2010-,Chronological.,"These records support the agency's administrative function to audit the use of all public funds (Utah Code 51-2a-201 (1)(2017)). These records are monthly financial statements showing the money received into and paid out of agency bank accounts. Information includes the bank name\, total deposits and withdrawals\, credit and cash balances\, and related records.",,Public,
29185,Mountain Heights Academy (Utah),Bank statements,2009-,Chronological.,"These records support the agency's administrative function to audit the use of all public funds (Utah Code 51-2a-201 (1)(2017)). These records are monthly financial statements showing the money received into and paid out of agency bank accounts. Information includes the bank name\, total deposits and withdrawals\, credit and cash balances\, and related records.",,Private,
29192,Quest Academy (Utah),Bank statements,2008-,Chronological.,"These records support the agency's administrative function to audit the use of all public funds (Utah Code 51-2a-201 (1)(2017)). These records are monthly financial statements showing the money received into and paid out of agency bank accounts. Information includes the bank name\, total deposits and withdrawals\, credit and cash balances\, and related records.",,Public,
29196,Syracuse Arts Academy (Utah),Bank statements,2006-,Chronological.,"These records support the agency's administrative function to audit the use of all public funds (Utah Code 51-2a-201 (1)(2017)). These records are monthly financial statements showing the money received into and paid out of agency bank accounts. Information includes the bank name\, total deposits and withdrawals\, credit and cash balances\, and related records.",,Public,
29197,Wallace Stegner Academy (Utah),Bank statements,2014-,Chronological.,"These records support the agency's administrative function to audit the use of all public funds (Utah Code 51-2a-201 (1)(2017)). These records are monthly financial statements showing the money received into and paid out of agency bank accounts. Information includes the bank name\, total deposits and withdrawals\, credit and cash balances\, and related records.",,Public,
84387,West Valley City (Utah). Finance Department,General ledgers,1980-,none,"Computer generated general ledger reports for West Valley City. Some of the reports include: appropriations report\, expenditures and encumbrances ledger\, check warrant register\, vendor lists\, outstanding encumbrances report\, and revenue report.",Retain for 10 year(s),,
85270,West Valley City (Utah). Finance Department,Cash receipts,1980-,Numerical by receipt number,"These are receipts issued for money received into municipal accounts from all sources. Includes date of payment\, department\, or fund to which money belongs\, receipt number and amount paid.",Retain for 3 year(s),Public,
14371,South Davis Sewer District (Utah),Original voided and cancelled checks,undated,,This is the manual documentation method of inputting data about canceled warrants which then becomes part of the general ledger.,Retain for 4 year(s),Public,
21393,Park City (Utah). Administrative Services,Warrant request-cancelled,1980-,Numerical,This is the manual documentation method of inputting data about canceled warrants which then becomes part of the general ledger.,Retain for 4 year(s),Public,
11403,Intermountain Power Agency (Utah),Pay requests,undated,None,These are requests from entities to pay vendors.,Retain for 4 year(s),Protected,
24759,Riverdale (Utah),Warrant requests,1946-,"Alphabetical, thereunder chronological",These are requests from municipal agencies to the municipal treasurer or finance director to pay vendors.,Retain for 4 year(s),Public,
21394,Park City (Utah). Administrative Services,Warrant/checks-lost,1980-,Numerical,"Legal documentation explaining and justifying a lost warrant\, so that a new one can be issued.",Retain for 4 year(s),Public,
12457,Tooele Valley Mosquito Abatement District (Utah),Warrant/check,undated,Chronological,The actual warrant or check cut from a warrant request. (UCA 10-6-140 (1979)).,Retain for 4 year(s),Public,
13763,South Valley Water Reclamation Facility (Utah),Expense checks,1985-,Numerical,The actual warrant or check cut from a warrant request. (UCA 10-6-140 (1979)).,Retain for 4 year(s),Public,
17437,South Davis Sewer District (Utah),Transfer Checks (Utah State Treasurer),undated,,The actual warrant or check cut from a warrant request. (UCA 10-6-140 (1979)).,Retain for 4 year(s),Public,
18777,North Ogden (Utah),Warrant/check redeemed,undated,,"These are actual warrants or checks cut from a warrant request. ""In the event the city is without funds on deposit in one of its appropriate bank accounts with which to pay any lawfully approved claim\, the city auditor or recorder shall draw and sign a warrant upon the treasurer of the city for payment of the claim\, the warrant to be tendered to the payee named thereon"" (UCA 10-6-140 (1997)).",Retain for 4 year(s),Public,
21395,Park City (Utah). Administrative Services,Warrant/checks-redeemed,1980-,Numerical,The actual warrant or check cut from a warrant request. (UCA 10-6-140 (1979)).,Retain for 4 year(s),Public,
24761,Riverdale (Utah),Warrant/checks-redeemed,1946-,"Alphabetical, thereunder chronological","These are actual warrants or checks cut from a warrant request. ""In the event the city is without funds on deposit in one of its appropriate bank accounts with which to pay any lawfully approved claim\, the city auditor or recorder shall draw and sign a warrant upon the treasurer of the city for payment of the claim\, the warrant to be tendered to the payee named thereon"" (UCA 10-6-140 (1997)).",Retain for 4 year(s),Public,
12703,Uintah Mosquito Abatement District (Utah),Warrant registers,undated,Chronological,"These registers are numerical listings of check numbers of all checks issued by the municipality. They include vendor number\, name\, date of payment\, invoice number\, and/or purchase number\, account debit\, description of expenditure\, and amount.",Retain for 4 year(s),Public,
13362,Alta Canyon Recreation District (Utah),Check register,undated,Numerical,"These registers are numerical listings of check numbers of all checks issued by the municipality. They include vendor number\, name\, date of payment\, invoice number\, and/or purchase number\, account debit\, description of expenditure\, and amount.",Retain for 4 year(s),Public,
13766,South Valley Water Reclamation Facility (Utah),Check register,1992-,Chronological,"These registers are numerical listings of check numbers of all checks issued by the municipality. They include vendor number\, name\, date of payment\, invoice number\, and/or purchase number\, account debit\, description of expenditure\, and amount.",Retain for 4 year(s),Public,
18776,North Ogden (Utah),Warrant registers,undated,,"These registers are numerical listings of check numbers of all checks issued by the municipality. They include vendor number\, name\, date of payment\, invoice number\, and/or purchase number\, account debit\, description of expenditure\, and amount.",Retain for 4 year(s),Public,
21391,Park City (Utah). Administrative Services,Warrant registers,1944-,Numerical,"These registers are numerical listings of check numbers of all checks issued by the municipality. They include vendor number\, name\, date of payment\, invoice number\, and/or purchase number\, account debit\, description of expenditure\, and amount.",Retain for 4 year(s),Public,
24758,Riverdale (Utah),Warrant register,1946-,"Alphabetical, thereunder chronological","These registers are numerical listings of check numbers of all checks issued by the municipality. They include vendor number\, name\, date of payment\, invoice number\, and/or purchase number\, account debit\, description of expenditure\, and amount.",Retain for 4 year(s),Public,
25766,Riverton (Utah),Warrant registers,2000-,Chronological by year,"These registers are numerical listings of check numbers of all checks issued by the municipality. They include vendor number\, name\, date of payment\, invoice number\, and/or purchase number\, account debit\, description of expenditure\, and amount.",Retain for 7 year(s),Public,
27704,Quest Academy (Utah),Accounts payable,2007-,numerical by check number,"These records are used to pay school bills. They include copies of checks\, invoices\, purchase orders\, and receiving reports. Correspondence with vendors and computer printouts may also be included.",Retain for 4 year(s),Public,
27707,Early Light Academy at Daybreak (Utah),Accounts payable,2009-,,"These records are used to pay school bills. They include copies of checks\, invoices\, purchase orders\, and receiving reports. Correspondence with vendors and computer printouts may also be included.",Retain for 4 year(s),Public,
27709,Mountain Heights Academy (Utah),Accounts payable,2011-,,"These records are used to pay school bills. They include copies of checks\, invoices\, purchase orders\, and receiving reports. Correspondence with vendors and computer printouts may also be included.",Retain for 4 year(s),Public,
27711,Maria Montessori Academy (Utah),Accounts payable,2010-,,"These records are used to pay school bills. They include copies of checks\, invoices\, purchase orders\, and receiving reports. Correspondence with vendors and computer printouts may also be included.",Retain for 4 year(s),Public,
29705,Pioneer High School for the Performing Arts (Utah),Financial records,2012-2018.,Chronological.,"These are records related to monies collected or paid in the conduct of business. Information may include bank records\, invoices\, revenue\, expenses\, and related accounting records.",Retain for 4 year(s),,
28616,Mountain West Montessori Academy (Utah),Accounts payable,2014-,Chronological by date,"These records support the agency's administrative function to audit the use of all public funds (Utah Code 51-2a-201 (2014)). These records document money transfers that are used to pay school district bills. Information includes check numbers\, invoices\, purchase orders\, receiving reports\, and related records.",Retain for 4 year(s),Public,
29920,Green Hills Estates Water and Sewer Improvement District (Utah),Accounts payable and receivable,1983-,Chronological.,"These records document the financial transactions of the district and include invoices to and from the district\, bank deposits and statements\, and other miscellaneous financial transaction information.",Retain for 4 year(s),Public,
30352,Voyage Academy Charter School (Utah),Accounts payable records,2012-,Chronological.,"These are records related to monies paid in the conduct of the business. Information may include purchase orders\, invoices\, receiving reports\, correspondence with vendors\, bank statements\, and related accounting records.",Retain for 4 year(s),Public,
30495,Cache County (Utah). County Clerk,Warrant register,2017-,Chronological by issue date.,"These registers are numerical listings of check numbers of all checks issued by the county. They include vendor number\, name\, date of payment\, invoice number\, and/or purchase number\, account debit\, description of expenditure\, and amount.",Retain for 4 year(s),Public,
30803,Central Utah Water Conservancy District (Utah),West Ditch Water Company stock & assessment ledgers,1901-2021,By date,"Ledgers containing payment information for customers of West Ditch Water company. May include the name of the customer\, date of payments\, amount of payments\, and final balance.",Retain for 4 year(s),Private,
19229,Central Utah Water Conservancy District (Utah),Employee earnings history files,2023.,,"These files are a cumulative salary history for individual municipal employees. They contain the name and address of each employee\, name of department and position\, social security number\, date of birth\, date employed\, earnings and deductions by pay period\, gross earnings year-to-date\, net pay\, and check number. These files are considered to be the most important payroll record for retirement purposes.",Retain until final action,Private,
21497,Central Utah Water Conservancy District (Utah),Definite plan report,1992-2023.,"Alphanumerical by phase code, thereunder chronological by date","These records describe the proposed action and alternatives considered for a specific project in a report. It is used as an explanatory tool. It includes a projection of the environmental effect of the project\, a definition of what the project is and how it is supposed to work.",Retain permanently,Public,
21496,Central Utah Water Conservancy District (Utah),Environmental commitment checklist records,1993-2023.,"Alphanumerical by phase code, thereunder chronological by date","These records list environmental activities that a project is committed to complete. It is sent to the Environmental Protection Agency and the Fish and Wildlife Service to make sure the project is done and is in compliance with environmental requirements and is successful. It is also used as a yardstick to measure effectiveness. It can include information on the following programs: air and water quality monitoring\, threatened and endangered species\, wildlife protection\, hazardous material\, public considerations\, cultural resources\, and aquatic habitat. This can sometimes be found in the Environmental Assessment.",Retain permanently,Public,
21502,Central Utah Water Conservancy District (Utah),Agreements and contracts working papers,1992-2023.,"Alphanumerical by phase code, thereunder chronological","These files contain a collection of records leading up to agreements/contracts between the district and others. They may include correspondence\, memoranda and other records that are non-essential to the agreement/contract and are just employee working papers.",Retain until administrative need ends,Public,
21091,Central Utah Water Conservancy District (Utah),Annual fixed asset report,1970-2023.,Chronological,"This annual report documents totals of all fixed assets. It is used to keep track of additions and deletions to the District's fixed assets. It includes descriptions\, dates acquired\, useful life information\, ownership information\, disposal dates\, tag numbers\, depreciation data\, purchase information\, serial numbers\, and model numbers.",Retain for 7 year(s),Public,
21097,Central Utah Water Conservancy District (Utah),Fish and Wildlife Coordination Act report,1992-2023.,"Alphanumerical by project phase code, thereunder chronological",This report is prepared by the U.S. Fish and Wildlife Service in accordance with both the Fish and Wildlife Coordination Act and the Central Utah Project Completion Act. It is based on the project plan given to them by the District and is used to determine the potential impact of proposed water projects on fish and wildlife populations. The report is prepared regularly for federal water projects. It includes the actual report and related correspondence.,Retain permanently,Public,
21094,Central Utah Water Conservancy District (Utah),Snotel report,1992-2023.,"Alphanumerical by project phase code, thereunder chronological","This report documents the snow's water content. It is used to predict water supply. It includes correspondence\, reports\, and precipitation updates.",Retain for 5 year(s),Public,
21151,Central Utah Water Conservancy District (Utah),Investment registers,1977-2023.,Chronological,These are registers of all investments held by the district. They may also documentation from subsidiary ledgers to general ledger and accounting adjustments in the form of general entries.,Retain for 7 year(s),Public,
21160,Central Utah Water Conservancy District (Utah),Income tax files,1964-2023.,Chronological,"These files contain forms for individual employee's exemptions and withholding taxes. Includes withholding tax exemption certificates\, such as IRS form W-4 and similar tax exemption forms.",Retain for 3 year(s) after superseded or for 0,Private,
21165,Central Utah Water Conservancy District (Utah),Exempt employee performance-related records,1980-2023.,Alphabetical by employee surname,"These files document the performance of exempt employees. They may include performance records superseded through an administrative\, judicial\, or quasi-judicial procedure; performance appraisals along with job elements and standards upon which they are based; and supporting documentation.",Retain for 5 year(s),Private,
21166,Central Utah Water Conservancy District (Utah),Employee warning files,1990-2023.,Alphabetical by employee surname,"These are unacceptable performance appraisals where a notice of proposed demotion or removal is issued but not effected\, along with all related documents.",Retain for 3 year(s) after final action,Private,
21170,Central Utah Water Conservancy District (Utah),Vehicle maintenance records,1995-2023.,Alphabetical by car,"These are daily maintenance records on all municipal vehicles. They are used to provide a maintenance history and include work order number\, dates\, maintenance performed\, mileage of vehicle\, problem type\, driver's name\, and action taken.",Retain for 3 year(s) after disposition of asset,Public,
21235,Central Utah Water Conservancy District (Utah),Fee proposals,1965-2023.,"Alphanumerical by project phase code, thereunder chronological by date","These are solicited and unsolicited bids\, and proposals to provide products or services which\, due to funding or administration reevaluation\, are no longer required by the municipal agency\, or will not be opened in the bidding process.",Retain for 4 year(s),Protected,
21239,Central Utah Water Conservancy District (Utah),Vehicle bidding information records,1998-2023.,"Alphanumerical by project phase, thereunder chronological by date","These records document bidding information obtained when purchasing new vehicles. These records include specifications\, bid amounts\, and descriptive information about each vehicle. Also included are the documents collected relating to the purchase of the new vehicles such as the costs\, warranties\, and full description of options received on the vehicle.",Retain until disposition of asset,Public,
21240,Central Utah Water Conservancy District (Utah),Records retention schedule,1998-2023.,"Alphanumerical by project phase code, thereunder chronological by date","This contains the listing of all district records series\, where and how long they are kept\, their description and any legal reference.",Retain until superseded,Public,
21247,Central Utah Water Conservancy District (Utah),Operations and maintenance cost records,1980-2023.,"Alphanumerical by project phase code, thereunder chronological","This record series tracks the operation and maintenance costs associated with each district/project reservoir\, dam\, aqueduct\, and flow line. These records also contain an explanation of use and the amount users have been billed for the delivery of water.",Retain permanently,Public,
21255,Central Utah Water Conservancy District (Utah),Program estimate record,1991-2023.,"Alphanumerical by project phase code, thereunder chronological by date","This record provides a detailed description of every project included in the Central Utah Project Completion Act (CUPCA) and is used by management to document CUPCA projects. These records include budgets\, and work schedules. It also includes the Scope Monitor Report which defines the scope of the project\, its descriptions and costs\, and is updated on an ongoing basis as the projects are amended and changed.",Retain for 5 year(s) after end of project or program,Public,
21484,Central Utah Water Conservancy District (Utah),Legislation records,1964-2023.,Alphabetical by category,"The purpose of these records is to maintain a depository of the authorizing legislation which governs the operations of the Central Utah Project Completion Act (CUPCA) and the Central Utah Water Conservancy District (CUWCD). The files contain the public law 102-575 (CUPCA)\, state legislation (CUWCD)\, testimony of committees before congress\, and special district codes.",Retain permanently,Public,
21248,Central Utah Water Conservancy District (Utah),Project work transfer records,1980-2023.,"Alphanumerical by project phase code, thereunder chronological by date","These records document projects that are completed mainly by the federal Bureau of Reclamation and then transferred to the district to be maintained. They are used to document the date and time period when the project was transferred and when the district became responsible for maintaining the project. These records include the specifications\, record drawings\, and other project construction related documents.",Retain permanently,Public,
21258,Central Utah Water Conservancy District (Utah),Design reports,1992-2023.,"Alphanumerical by project phase code, thereunder chronological by date","These reports document the specifications for construction design and are used to establish the design specifications for the construction project. They contain the project description\, scope and size\, facility sizing\, geotechnical site investigations\, utility summaries\, easements\, schedules\, cost estimates\, related graphs and tables of information\, drawings\, permits\, and design data.",Retain permanently,Public,
21489,Central Utah Water Conservancy District (Utah),Redevelopment taxing agency records,1992-2023.,"Alphabetical by county, thereunder alphabetical by entity","These records enable those wishing to develop land under the Rural Economic Development law to comply with its provisions. Such entities must report to their respective taxing bodies their budgets\, annual reports\, and other activity reports.",Retain for 2 year(s),Public,
19814,Central Utah Water Conservancy District (Utah),Historical scrapbooks,2023.,Chronological,"These are a chronological record of the activities of the district. They may include photographs\, newspaper clippings\, flyers\, program notes\, brochures\, and other items pertaining to the district's actions and reactions of the district's citizens that are specific to the history of the district and the district's activities. They also include information on the formation of the district.,These are a chronological record of the activities of the municipality or individual municipal departments. They include photographs\, newspaper clippings\, flyers\, program notes\, brochures\, and other items pertaining to city activities and actions and reactions of the municipality's citizens.",Retain permanently,Public,
20152,Central Utah Water Conservancy District (Utah),Insurance reports,2023.,,These reports are used for the reference and generation of claim files.,Retain for 12 year(s),Public,
20158,Central Utah Water Conservancy District (Utah),Service requests,undated.,,"These are requests for maintenance\, service\, cleaning\, or repair of vehicles\, equipment\, and buildings\, received from any municipal department.",Retain for 6 month(s) after resolution of issue,Public,
19819,Central Utah Water Conservancy District (Utah),Grant files (original applications),2023.,,"These are files on monetary grants received from state and federal sources. Includes the original applications\, contract agreements\, and annual and final performance reports.",Retain permanently,Public,
20151,Central Utah Water Conservancy District (Utah),Insurance policy files,2023.,Alphabetical by type of insurance,These are insurance policy contracts between the municipality and private insurers.,Retain for 15 year(s) after final action,Public,
20155,Central Utah Water Conservancy District (Utah),Building and grounds maintenance log,2023.,,This log records all repairs made to municipal buildings and grounds. It is used to verify that repairs were made.,Retain for 3 year(s) after resolution of issue,Public,
21086,Central Utah Water Conservancy District (Utah),Medical and drug testing records,1992-2023.,"Alphabetical by category of test, thereunder chronological","These records document drug tests required of all new hires and preemployment medical examinations in accordance with district policy. They also include periodic district drug tests and medical examinations of district employees. They include physician report forms\, chain of custody forms\, and test result forms.",Retain for 3 year(s) after separation,Private,
21088,Central Utah Water Conservancy District (Utah),Employee group health records,1992-2023.,Chronological,"The records document the district's employees group health coverage benefits. They include correspondence\, forms\, insurance booklets\, and insurance policy contracts for health\, dental and other insurance for the benefit of district employees.",Retain for 3 year(s) or for 0,Public,
21096,Central Utah Water Conservancy District (Utah),Biological assessment records,1992-2023.,"Alphanumerical by project phase code, thereunder chronological","These records are prepared by the district to determine the potential impact on threatened and endangered species (plant and animal). They are used to determine whether a proposed project would affect any threatened or endangered species (plant and animal). The records may include the biological assessment for a specific project\, drafts\, comments\, and correspondence. The assessment includes the environmental consequences of proceeding with a certain project\, impact analysis\, conservation measures\, and a determination of effects.",Retain permanently,Public,
21149,Central Utah Water Conservancy District (Utah),Affirmative action plan,1993-2023.,Chronological,"These files document the adoption and administration of municipal affirmative action programs under the Civil Rights Act of 1964 and the Equal Employment Opportunity Act of 1972. The files include program correspondence\, program plans\, reports\, and may include anti-discrimination committee meeting records and reports.",Retain permanently,Public,
21099,Central Utah Water Conservancy District (Utah),Status report,1992-2023.,"Alphanumerical by project phase code, thereunder chronological",These are reports released normally on a monthly basis on the status of various district projects. They are used to determine whether or not the project is on schedule. The records include project updates as well as financial information reports.,Retain for 5 year(s) after end of project or program,Public,
21102,Central Utah Water Conservancy District (Utah),Planning memoranda,1992-2023.,"Alphanumerical by project phase code, thereunder chronological","These memoranda summarize both the district's strategy and the actual planning efforts for proposed projects. They are a decision making tool. They may include pre-planning activities\, project approach and schedule\, plan formulation schedule\, the project specfic public involvement plan\, final planning outlines\, alternatives to the project\, biological opinions\, scoping information\, and engineering and environmental field studies.",Permanent. Retain for 5 year(s),Public,
21161,Central Utah Water Conservancy District (Utah),Emergency and other personal leave files,1993-2023.,Alphabetical by employee last name,"These records show the name of employee\, dates of absence\, explanation of emergency\, signature of employee taking emergency leave\, and signature of supervisor.",Retain for 4 year(s),Private,
21168,Central Utah Water Conservancy District (Utah),Equal Employment 0pportunity (EEO) discrimination complaint case files,1997-2023.,Chronological,"These files document official discrimination complaints received and resolved by the municipality. The files contain complaints\, related correspondence\, reports\, exhibits\, withdrawal notices\, copies of decisions\, records of hearings and meetings\, and other records as described in 29 CFR 1613.222 (1992).",Retain for 4 year(s),Private,
21205,Central Utah Water Conservancy District (Utah),System studies supporting files,1992-2023.,"Alphanumerical by project phase code, thereunder chronological","These are documents related to various studies (i.e. program analyses\, project studies) by private and other government agencies. Includes working papers\, correspondence\, and related documentation used for the creation of the final report.",Retain for 3 year(s) after completion of publication or report,Public,
21233,Central Utah Water Conservancy District (Utah),Operational reports,1992-2023.,"Alphanumerical, thereunder chronological by date","These operational reports provide statistical information which can guide changes in operating procedures or to confirm operating procedures. This series includes state compliance reports\, treatment plant information such as water that goes in and out of the plant\, odor and chlorine reports\, and inspection reports on the operating procedures of the district facilities. The statistical information includes daily treatment plant information on the amount of the water treated\, the filters used and the air temperature.",Retain permanently,Public,
21238,Central Utah Water Conservancy District (Utah),Crop production report,1980-2023.,"Alphanumerical by project phase code, thereunder chronological by date","These reports document specific crop production annually on land receiving project water to determine and measure the economic benefits of a project. These reports contain the type\, volume\, and value of all crops produced.",Retain permanently,Public,
21245,Central Utah Water Conservancy District (Utah),Financial planning projections,1980-2023.,Chronological by year,The district uses these records for financial planning to assess future district projects. These records contain anticipated revenues and expenditures for future projects as well as cost estimates and budgeting information on past projects.,Retain for 10 year(s),Public,
21251,Central Utah Water Conservancy District (Utah),Annual project work plan,1992-2023.,"Alphanumerical by project phase code, thereunder chronological by date","This plan tracks the work proposed by each consultant for the year. It is used as a work plan and as a signed contract for the work agreed to be done. It may include scope of work\, budget and specific work plans and is often in the form of a Task Order.",Retain for 5 year(s) after end of project or program,Public,
21259,Central Utah Water Conservancy District (Utah),Water rights files,1992-2023.,Numerical by water right number,"These files document the owner's water rights on the project as filed in the State Engineers's office. These records include a water right database (which includes data specific to the owner such as water rights number\, name\, approvals\, and case notes)\, memorandum\, background information\, and documentation of decisions made. It does not include protest letters\, which are filed under correspondence.",Retain permanently,Public,
21486,Central Utah Water Conservancy District (Utah),Project phase files,1992-2023.,Chronological by date,"These files document project planning throughout its different phases. These documents are nonspecific\, but are project planning phase related.",Retain for 5 year(s) after end of project or program,Public,
21256,Central Utah Water Conservancy District (Utah),Construction reports,1992-2023.,"Alphanumerical by project phase code, thereunder chronological by date","This report documents the progress of construction activity and is used as a historical document of project progress and project relations. It is compiled upon completion of a project and summarizes the entire construction of the project. It includes construction phase sequences\, summary reports of the construction process\, progress reports\, change orders\, final costs\, and construction conclusions.",Retain permanently,Public,
21487,Central Utah Water Conservancy District (Utah),Program schedules,1992-2023.,"Alphanumerical by project phase code, thereunder chronological by date","These schedules are to make projections of program activities on a time basis and are used to track program progress. These schedules include a master program schedule\, which includes dates\, times\, and project phase identification descriptions.",Retain for 5 year(s) after end of project or program,Public,
19812,Central Utah Water Conservancy District (Utah),Annual financial reports,ca. 1991-2023.,,"These are statistical reports on the financial affairs of the entire district or a specific department. These reports usually include a statement on the value of all district owned property\, and an accounting of all income and expenditures in relationship to the final budget.",Retain permanently,Public,
19888,Central Utah Water Conservancy District (Utah),Disposition records,2023.,,"These work sheets list totals of all fixed assets\, purchases\, and dispositions.",Retain for 7 year(s) after disposition of asset,Public,
19892,Central Utah Water Conservancy District (Utah),Fixed asset files,1966-2023.,Chronological,"These files contain listings of all district property (buildings and real estate)\, vehicles\, equipment\, and furniture with a worth in excess of $5\,000. They include description\, cost\, date purchased\, location\, name of vendor\, and depreciation.",Retain for 10 year(s),Public,
19895,Central Utah Water Conservancy District (Utah),Accounts payable,1964-2023.,Chronological,"These records are used to pay district bills. They include copies of checks\, invoices\, purchase orders\, and receiving reports. May also include correspondence with vendors and computer printouts.",Retain for 7 year(s),Public,
20156,Central Utah Water Conservancy District (Utah),Daily work logs,2023.,,"This daily log is maintained by each work crew to verify work completed. This log includes date\, work order number\, location\, job requirements\, date completed\, equipment used\, and initials or crew chief's signature.",Retain for 2 year(s),Public,
20160,Central Utah Water Conservancy District (Utah),Vehicle registration certificates,undated.,,These motor vehicle registration forms document ownership of vehicles.,Retain for 1 year(s),Public,
19915,Central Utah Water Conservancy District (Utah),Insurance deduction files,2023.,,These are reports and related papers including copies of vouchers and payment schedules pertaining to insurance deductions.,Retain for 3 year(s),Private,
19914,Central Utah Water Conservancy District (Utah),Garnishment of wages or levies of district employees,2023.,,These are records of garnishments or levies for debts owed by employees which are attached to employees' earnings.,Retain for 3 year(s) after resolution of issue,Private,
19922,Central Utah Water Conservancy District (Utah),Workers' compensation claim files,undated.,,"These are files containing claims for on-the-job injuries or job related disabilities under the Workers' Compensation Act (Title 34\, Chapter 9) and include medical documentation. A report is filed with the Utah Industrial Commission.",Retain for 10 year(s) after resolution of issue,Protected,
20161,Central Utah Water Conservancy District (Utah),Work orders,undated.,,"These are authorization forms for repair or maintenance work on department vehicles\, equipment\, or municipally-owned facilities or structures.",Retain for 3 year(s),Public,
20162,Central Utah Water Conservancy District (Utah),Work order log,undated.,,"This is a log of all work orders. It is used for reference to verify that work was performed. Includes work order number\, work order request\, dates received and completed\, record of trouble calls and work completed.",Retain for 3 year(s),Public,
19937,Central Utah Water Conservancy District (Utah),Personnel files,undated.,,"These files are the official employment files for all district employees and usually include the original employment application\, correspondence\, credential files\, letters of commendation\, pay and leave history\, work performance\, training certificates\, evaluation forms\, and exit interview forms and notes. Also includes change in work schedules pertaining to flex time or telecommute schedule.",Retain for 65 year(s) or until separation,Private,
22637,Central Utah Water Conservancy District (Utah),Reclamation reform act records - Duchesne office,1990-2023.,Alphabetical by name,"These documents certify lands which are owned and/or leased which comply with the Reclamation Reform Act (RRA). These records include worksheets\, correspondence\, costs\, owners names\, and legal descriptions of land and properties.",Retain for 6 year(s),Exempt,
22056,Central Utah Water Conservancy District (Utah),Maintenance or repair records,1998-2023.,Chronological,"These are records of service\, repair\, and maintenance of project and/or district facilities and equipment located at the respective district facilities. This file can contain work orders that are deemed a permanent record by O&M personnel.",Retain permanently,Public,
21892,Central Utah Water Conservancy District (Utah),Environmental reports,1992-2023.,"Alphanumerical by project phase code, thereunder chronological","These records fulfill the publishing and legal obligations under the National Environmental Protection Act. These records contain the Notice of Intent to Prepare an Environmental Impact Statement (EIS) or Environmental Agreement (EA)\, the Notice of Availability of the Draft Environmental Impact Statement (DEIS) or Final Environmental Impact Statement (FEIS)\, Notice of Public Hearing on the DEIS or FEIS\, DEIS\, Public Comments on the DEIS or FEIS. ROD\, All Technical Reports that support the EIS\, FEIS\, DEA\, FEA. Notice of Intent to Prepare and Environmental Assessment EA\, Draft EA\, Final EA\, Public Comments on the DEA\, Categorical Exclusions\, and the Contaminant Study.",Retain permanently,Public,
19932,Central Utah Water Conservancy District (Utah),Eligibility list or register,2023.,,This a a register of persons identified as qualified (eligible) to fill specific municipal positions. The municipality hires from this register.,Retain for 2 year(s) after resolution of issue,Private,
19936,Central Utah Water Conservancy District (Utah),Personal injury files,undated.,,"These files contain forms\, correspondence and related medical and investigatory records relating to on-the-job injuries\, whether or not a claim for compensation was filed. They exclude copies filed in the Personnel files and those submitted to the Utah Industrial Commission.",Retain for 5 year(s),Private,
21887,Central Utah Water Conservancy District (Utah),Water Conservation Credit Program,1992-2023.,"Alphanumerical by project phase code, thereunder chronological by date","These records collect credit program administration information as well as credit program project information. They are used to track who has applied for the programs as well as those projects that are being funded. These records include annual reports for the project\, supplements\, applications for the credit program\, contracts for the projects being funded\, and feasibility reports. They also contain environmental documents\, such as\, categorical exclusion checklists.",Retain for 5 year(s) after end of project or program,Public,
22638,Central Utah Water Conservancy District (Utah),Reclamation reform act changes,1990-2023.,"Numerical by phase code, thereunder chronological by date","These are records dealing with changes to the reclamation Reform Act law. They include memos\, guidelines\, reporting requirements\, and anything else dealing with changes with the law.",Retain permanently,Public,
22055,Central Utah Water Conservancy District (Utah),Daily work logs,1965-2023.,"Alphanumerical, thereunder chronological by date","This is a log of all work orders related to district facilities. It is used for reference to verify that work was performed. It includes work order request\, dates received and completed\, any project specific information \, and worker's initials.",Retain permanently,Public,
21891,Central Utah Water Conservancy District (Utah),Contractor activity (permanent files),1992-2023.,"Alphanumerical by project phase code, thereunder chronological by date","The purpose of these records is to collect information that measures the contractor activities under the contract. It is used as part of the permanent project file. It includes submittal logs\, submittals for the construction\, construction and maintenance manuals\, permits\, contract changes\, certificates of compliance\, change orders\, inspection activities\, and inspection correspondence and reports.",Retain permanently,Public,
21795,Central Utah Water Conservancy District (Utah),Pre-construction report,1992-2023.,"Alphanumerical by phase code, thereunder chronological by date","This report is the milestone report that marks the end of the plan formulation phase in a project\, and the start of the design phase of a project. There is only one pre-construction report submitted per project. These records include chapters on all of the findings\, including public involvement reports\, public issues\, project definitions and constraints\, environmental data collection\, and other findings dealing with the proposed action. It does not compare alternatives.",Retain for 5 year(s) after end of project or program,Public,
21796,Central Utah Water Conservancy District (Utah),Quarterly reports,1987-2023.,"Alphanumerical by project phase code, thereunder chronological by date","The purpose of this report is to track projects and it is prepared quarterly. They are used to determine if the project is on schedule. These records include an executive summary\, work done in the last quarter\, work to be done in the next quarter\, construction and engineering activities planned for the next quarter\, design and construction schedules\, cash flow summary\, and major changes to be made over the next quarter.",Retain for 5 year(s) after end of project or program,Public,
21804,Central Utah Water Conservancy District (Utah),Task support data files (temporary),1992-2023.,"Alphanumerical by project phase code, thereunder chronological by date","The purpose of these files is to house raw data files that are temporary and which will be used for analysis\, planning\, and design of projects and other activities. These files contain information on a variety of areas including; land use plans\, cultural and paleontology resources\, social data\, recreation\, soils\, air quality\, vegetation\, visual resources\, hazardous materials\, transportation networks\, wilderness\, wildlife\, water resources\, distribution systems\, drainage\, land ownership\, cost estimates\, conservation data\, minerals\, and geotechnical instrumentation. They may also include correspondence and reports related to the data.",Retain for 5 year(s),Public,
24879,Central Utah Water Conservancy District (Utah),Integrated pest management plan,2001-2023.,Chronological by date,This series consists of the Integrated Pest Management Plan. This plan is used for determining appropriate action to be taken for the control of rodents and weeds at District project/facility sites. The plan is usually updated every five years or so and includes suggestions and MSDS sheets for pesticides and/or other means used in controlling rodents and noxious weeds at those sites. Also included in this series is correspondence from the United States updating the District on new means of control.,Retain until superseded,Public,
23540,Central Utah Water Conservancy District (Utah),Quarterly expenditure reports,1992-2023.,"by project phase, thereunder chronological","These reports are prepared quarterly. They document the status of District Central Utah Project Completion Act (CUPCA) accounts and apportionment\, comparing budgets and actual expenditures. They are used for audit purposes and to meet the requirements of the United States Department of the Interior\, which monitors the use of the federal funding received for this program. Included are bank account information and invoice information\, including date of entry\, cost amount\, project\, etc. Also includes correspondence approving quarterly expenditure report and approving or commenting on single audits performed on quarterly expenditure reports.",Retain for 5 year(s) after end of project or program,Public,
30804,Central Utah Water Conservancy District (Utah),West Ditch Water Company dissolution records,2021-2022.,By date,"Records contain the process of Central Utah Water Conservancy overtaking the West Ditch Water Company. Records may include: surveys of their shareholders\, meeting minutes of the company\, and the agreement between West Ditch Water Company and Central Utah Water Conservancy.",Permanent. Retain for 1 year(s),Private,
21893,Central Utah Water Conservancy District (Utah),Environmental supporting documents,1992-2023.,"Alphanumerical by project phase code, thereunder chronological by date","This record series contains supporting documents necessary in fulfilling the legal obligations under the National Environmental Policy Act. It includes the scoping summary report (including all drafts\, internal comments\, and all comment letters)\, the Environmental Impact Statement (EIS) prep plan\, the EA prep plan\, specialist work plans\, the preliminary draft EIS\, the preliminary draft EA\, and clearance to print documents.",Retain for 5 year(s) after end of project or program,Public,
21794,Central Utah Water Conservancy District (Utah),Preliminary planning report,1992-2023.,"Alphanumerical by phase code, thereunder chronological by date","These reports are specific and preliminary in nature and are used to identify project alternatives. They are usually followed by additional planning and the pre-construction report. If the preliminary planning report discloses ""fatal flaws"" in the proposed project\, planning may be discontinued at this stage. This report contains project alternatives for the proposed project.",Retain for 5 year(s) after end of project or program,Public,
21800,Central Utah Water Conservancy District (Utah),Integrated resource plan,1992-2023.,"Alphanumerical by project phase code, thereunder chronological by date",The purpose of these records is to establish a plan detailing electrical information to increase efficiency. It includes the Integrated Resource Plan prepared by Utah Associated Municipal Power Systems. This plan includes supply and demand information to satisfy future power demands. The District is a member of UAMPS and the district board adopted this plan.,Retain until superseded,Public,
21806,Central Utah Water Conservancy District (Utah),Technical task memorandum,1992-2023.,"Alphanumerical by project phase code, thereunder chronological by date","The purpose of this record series is to document the results of field work\, basic data gathering\, etc.\, in the form of a report. It does not contain any impact analysis or make recommendations. It is used to analyze the impact of a specific project and to determine required actions and is usually written by a consultant.The record includes geological and environmental evaluations of a potential project site.",Retain for 5 year(s) after end of project or program,Public,
21805,Central Utah Water Conservancy District (Utah),Contractor activities (temporary files),1992-2023.,"Alphanumerical by project phase code, thereunder chronological by date","The purpose of this record series is to collect information that measures the contractor activities. It is used to evaluate progress and evaluate claims for payment for the project work completed. It includes organization and mobilization information\, subcontractor information\, equipment and material delivery\, equipment and spare parts transfer information\, delivery tickets\, Davis Bacon Wages and Rates information\, delays and claims\, certificates of compliance\, and payment information.",Retain for 5 year(s) after end of project or program,Public,
24577,Central Utah Water Conservancy District (Utah),Revenue bonds,1991-2023.,Alphanumerical thereunder Chronological,These bonds are issued by the District payable solely from revenues attributable to the extension and improvement to revenue producing facilities (UCA 11-14-307 (2006)). This series includes the book-bound volumes provided by bond attorneys.,Retain for 7 year(s) after final action,Public,
30802,Central Utah Water Conservancy District (Utah),West Ditch Water Company stock receipts,1892-2021.,By date,"Receipt books containing records stock sold. May include name of buyer\, stock number\, number of shares\, and date.",Retain for 10 month(s),Private,
3724,Carbon County (Utah). County Treasurer,Cashbooks,1915-,Chronological,"These reports provide a daily record of cash balances\, receipts\, and disbursements.",Retain for 3 year(s),Public,
20322,Central Utah Water Conservancy District (Utah),Acceptance records,1992-2023.,"Chronological, thereunder by project phase code","These records document the acceptance of construction work by the contractor and/or the District. The records include punch list\, record drawings and as built\, final construction summary\, final project cost summary\, testing and startup and warranty-repair certificates.",Retain permanently,Public,
21888,Central Utah Water Conservancy District (Utah),Project meeting agenda,1992-2023.,"Alphanumerical by project phase code, thereunder chronological by date","These are notices/agenda of project meetings. They may include date\, time\, location\, and topics to be discussed at meetings.",Retain for 7 year(s) after end of project or program,Public,
12054,Fillmore (Utah),Utility accounts receivable,undated,Numerical by account number,"These files consist of copies prepared by municipalities to collect amounts owed by vendors\, organizations\, and citizens having accounts with municipal agencies (UCA 70A-2-725).",Retain for 4 year(s),Public,
12246,Magna Mosquito Abatement District (Utah),Accounts payable,undated,Chronological,"These are records used to pay municipal bills. Files consist of copy of checks\, invoices\, purchase orders\, and receiving reports. May also include correspondence with vendors and computer printouts (UCA 70A-2-725).",Retain for 4 year(s),Public,
21798,Central Utah Water Conservancy District (Utah),Daily reports,1992-2023.,"Alphanumerical by project phase code, thereunder chronological by date",The purpose of this report is to track the daily progress of a specific project. It is used to document construction progress and to see if the project is on schedule. The report includes construction information as to what has been built and the status of the project.,Retain for 5 year(s) after end of project or program,Public,
12453,Tooele Valley Mosquito Abatement District (Utah),General ledgers,undated,Chronological,These are summaries showing the amount of receipts and disbursements of each department of the municipality. They may also include documentation from subsidiary ledgers to general ledger and accounting adjustments in the form of general entries.,Retain for 10 year(s),Public,
12693,Uintah Mosquito Abatement District (Utah),Deposit slips,undated,Chronological,These are bank cashiers' slips showing the amount and date of deposit of monies into municipal accounts.,Retain for 4 year(s),Public,
24576,Central Utah Water Conservancy District (Utah),General obligation bonds,1991-2023.,Alphanumerical thereunder Chronological,"These bonds constitute general obligations of the District\, for the prompt and punctual payment of principal or interest on which the full faith and credit of the District are pledged. These issued bonds are not payable solely from revenues other than those derived from add valorem taxes. The revenue derived from the sale of bonds shall be applied only to the purpose specified in the order of the municipal legislative body (UCA 11-14-310 (2006)). This series includes the book-bound volumes provided by bond attorneys.",Retain for 7 year(s) after final action,Public,
21807,Central Utah Water Conservancy District (Utah),District radio licenses,1999-2023.,"Alphanumerical by project phase code, thereunder chronological by date","The purpose and use of this record series is to store licenses that allow the district to run the radio system. It includes FCC licenses which establish the transmitter frequencies\, call signs\, issue date\, and expiration date for the broadcast repeater stations.",Retain until superseded,Public,
13762,South Valley Water Reclamation Facility (Utah),Bank statements and hand checks,1987-,Chronological,"These are monthly statements showing the amount of money on deposit to the credit of the municipality showing date\, name of bank\, total deposit\, and withdrawals\, and cash balance with interest on daily bank balances.",Retain for 4 year(s),Public,
13769,South Valley Water Reclamation Facility (Utah),Accounts payable,1989-,Chronological,"These are records used to pay municipal bills. Files consist of copy of checks\, invoices\, purchase orders\, and receiving reports. May also include correspondence with vendors and computer printouts (UCA 70A-2-725).",Retain for 4 year(s),Public,
14364,South Davis Sewer District (Utah),Purchase authorization form numerical control ledger,undated,,"These are account books showing details of daily receipts and expenditures such as deposit or payment amounts\, date\, payee\, purpose\, fund credited or debited\, and check number. They are used to provide backup documentation to the general ledger.",Retain for 4 year(s),Public,
14376,South Davis Sewer District (Utah),Deposit slips,undated,,These are bank cashiers' slips showing the amount and date of deposit of monies into municipal accounts.,Retain for 4 year(s),Public,
14461,Pleasant Grove (Utah),Daily cash reports,undated,,"This report is a daily record of cash balances\, receipts\, and disbursements.",Retain for 3 year(s),Public,
15283,"Wasatch Integrated Waste Management District (Davis County, Utah)",General ledgers,undated,,These are summaries showing the amount of receipts and disbursements of each department of the municipality. They may also include documentation from subsidiary ledgers to general ledger and accounting adjustments in the form of general entries.,Retain for 10 year(s),Public,
16371,South Davis Sewer District (Utah),Accounts payable,1970-,Alphabetical,"These are records used to pay municipal bills. Files consist of copy of checks\, invoices\, purchase orders\, and receiving reports. May also include correspondence with vendors and computer printouts (UCA 70A-2-725).",Retain for 4 year(s),Public,
17656,Sevier County (Utah). County Treasurer,Investment accounting monthly reports,1965-,Chronological,"These are monthly accounting reports. They include outstanding reports\, amortization reports\, and earning reports.",Retain for 5 year(s),Public,
18146,Heber Light and Power Company (Utah),Deposit slips,1956-,,These are bank cashiers' slips showing the amount and date of deposit of monies into municipal accounts.,Retain for 4 year(s),Public,
20619,Salt Lake City (Utah). Public Library,Daily cash reports,undated,,"These reports provide a daily record of cash balances\, receipts\, and disbursements.",Retain for 3 year(s),Public,
21373,Park City (Utah). Administrative Services,Checkbook stubs,1980-,Numerical,"These are stubs from which checks or warrants have been removed upon issuance. They are used as a record of verification of disbursements of municipal funds. Includes check number\, name of payee\, amount\, purpose\, date drawn\, and signature.",Retain for 4 year(s),Public,
22452,Marriott-Slaterville (Utah),General ledgers,1999-,Chronological,These are summaries showing the amount of receipts and disbursements of each department of the municipality. They may also include documentation from subsidiary ledgers to general ledger and accounting adjustments in the form of general entries.,Retain for 10 year(s),Public,
24064,American Fork (Utah),Bank statements and deposits,ca. 1991-,Chronological,"The monthly bank statements show the amount of money on deposit to the credit of the municipality showing date\, name of bank\, total deposit\, withdrawals\, and cash balance with interest on daily bank balances. Also included are the bank deposits. These books record savings accounts. They include amounts\, description of transaction\, date\, current balance\, name of the bank and account numbers. These two groups of documents are maintained together as a records series.",Retain for 4 year(s),Public,
24741,Riverdale (Utah),Bank deposit books,1946-,"Alphabetical, thereunder chronological","These books record municipal savings accounts. They include amounts\, description of transaction\, date\, current balance\, name of bank\, and account numbers.",Retain for 4 year(s),Public,
25567,Naples (Utah),Accounts payable,1994-,Alphabetical by vendor name,"These records are used to pay municipal bills. They include copies of checks\, invoices\, purchase orders\, and receiving reports. May also include correspondence with vendors and computer printouts.",Retain for 4 year(s),Public,
25738,Riverton (Utah),General ledger,1998-,Chronological by year,These are summaries showing the amount of receipts and disbursements of each department of the municipality. They may also include documentation from subsidiary ledgers to general ledger and accounting adjustments in the form of general entries.,Retain for 10 year(s),Public,
26035,Orem (Utah). City Council,Accounts receiveable,1919-,Chronological by date,"Records are used to collect amounts owed by vendors\, organizations\, and citizens having accounts with the City.",Retain for 4 year(s),Public,
26708,Sandy (Utah). Administrative Services Department,Receipts and deposit slips,2004-,Chronological,These are bank cashiers' slips showing the amount and date of deposit of monies into municipal accounts.,Retain for 4 year(s),,
29164,Leadership Learning Academy (Utah),Bank statements,2012-,Chronological.,"These records support the agency's administrative function to audit the use of all public funds (Utah Code 51-2a-201 (1)(2017)). These records are monthly financial statements showing the money received into and paid out of agency bank accounts. Information includes the bank name\, total deposits and withdrawals\, credit and cash balances\, and related records.",,Public,
24760,Riverdale (Utah),Warrant request-cancelled,1946-,"Alphabetical, thereunder chronological",This is the manual documentation method of imputting data about cancelled warrants which then becomes part of the general ledger.,Retain for 4 year(s),Public,
12702,Uintah Mosquito Abatement District (Utah),Warrant/check,undated,Chronological,The actual warrant or check cut from a warrant request. (UCA 10-6-140 (1979)).,Retain for 4 year(s),Public,
13761,South Valley Water Reclamation Facility (Utah),Accounts payable checks,1991-,,The actual warrant or check cut from a warrant request. (UCA 10-6-140 (1979)).,Retain for 4 year(s),Public,
28339,North Davis Preparatory Academy (Utah),Accounts receivable,2004-,Chronological,"These are records of payments received by North Davis Preparatory from students and corporate donors. The records are used to document payment of school fees\, extracurricular fees\, and donations to travel abroad program. The records include total amount paid and name of payee.",Retain for 4 year(s),Public,
25578,Naples (Utah),Invoice registers,1993-,Chronological by year,"These registers are numerical listings of check numbers of all checks issued by the municipality. They include vendor number\, name\, date of payment\, invoice number\, and/or purchase number\, account debit\, description of expenditure\, and amount.",Retain for 4 year(s),Public,
27705,Wasatch Peak Academy (Utah),Accounts payable,2005-,,"These records are used to pay school bills. They include copies of checks\, invoices\, purchase orders\, and receiving reports. Correspondence with vendors and computer printouts may also be included.",Retain for 4 year(s),Public,
29742,Aristotle Academy (Utah),Financial records,2012-2017.,Chronological.,"These records support the agency's administrative function to audit the use of all public funds (Utah Code 51-2a-201 (2017)). Documents include accounts payable and receivable\, and other financial interactions of Aristotle Academy.",Retain for 4 year(s),Public,
21495,Central Utah Water Conservancy District (Utah),Personnel safety records,1993-2023.,Alphabetical by safety plan,"These records document safety guidlines\, concerns\, and actions. These records include the hazard communication program\, the lockout/tagout program\, the permit required confined space program\, the emergency response plan\, and the respiratory protection plan.",Retain permanently,Public,
21499,Central Utah Water Conservancy District (Utah),Exclusion/inclusion files,1992-2023.,"Alphanumerical by district, thereunder alphabetical by county","These files document the process of excluding/including county membership in the District. They include original petitions\, court records\, testimony\, and public responses.",Retain permanently,Public,
21501,Central Utah Water Conservancy District (Utah),Construction contract working files,1992-2023.,"Alphanumerical by phase code, thereunder chronological","These files contain a collection of records leading up to construction contracts\, which may include drafts\, correspondence and memorandum that are non-essential to the contract and are just employee working papers.",Retain until final action,Public,
19877,Central Utah Water Conservancy District (Utah),System studies final report,undated.,,"These are the final reports of various studies (i.e. program analyses\, project studies) by private and other government agencies.",Retain permanently,Public,
19882,Central Utah Water Conservancy District (Utah),Annual budget,1993-2023.,,"The budget is a ""plan of financial operations for a fiscal year which embodies estimates of proposed expenditures for given purposes and the proposed means of financing them"" (UCA 10-6-106(10) (1997)). ""Before June 22 of each fiscal year\, or August 17 in the case of a property tax increase under Sections 59-2-919 through 59-2-923\, the governing body shall by resolution or ordinance adopt a budget for the ensuing fiscal year for each fund for which a budget is required under this chapter. A copy of the final budget for each fund shall be certified by the budget officer and filed with the state auditor within thirty days after adoption"" (UCA 10-6-118 (1997)).",Retain permanently,Public,
20150,Central Utah Water Conservancy District (Utah),Disaster planning/security files,2023.,,"These files are used to prepare city-wide plans for action to address emergency conditions (e.g. fire\, flood\, earthquake\, and other disasters). They include studies and evaluations undertaken by the municipality\, and the completed disaster plan.",Retain permanently,Protected,
19901,Central Utah Water Conservancy District (Utah),Deposit slips,1964-2023.,Chronological,These are bank cashiers' slips showing the amount and date of deposit of monies into district accounts.,Retain for 7 year(s),Public,
19905,Central Utah Water Conservancy District (Utah),Payroll distribution report,undated.,,"These are reports and statistics with supporting and related records which document payroll operations. They include reports and data used for workload and personnel management purposes\, budget authorizations in operating payroll units\, and quarterly reports.",Retain for 4 year(s),Private,
20149,Central Utah Water Conservancy District (Utah),Vendor list,undated.,,"This is a list of vendors providing goods and services to the municipality. It usually includes names of vendors\, addresses\, telephone numbers\, and descriptions of goods or services provided.",Retain until superseded,Public,
20153,Central Utah Water Conservancy District (Utah),Liability risk management case files,2023.,,"These case files document the reporting\, investigation\, and settlement of liability claims filed against the municipality.",Retain for 20 year(s) after case is closed,Public,
20159,Central Utah Water Conservancy District (Utah),Vehicle assignment records,undated.,,"These are assignment logs\, reports\, authorizations\, and similar records relating to the assignment and use of vehicles by municipal employees or officials.",Retain for 1 year(s),Public,
20320,Central Utah Water Conservancy District (Utah),Construction contract files,1992-2023.,"Chronological, thereunder alphanumerical by project phase code","These project files document the planning\, design\, and construction of municipally-owned facilities\, structures or systems. They are also used for budget planning and litigation research. They include correspondence\, copies of agreements\, engineer's personal notes\, guarantees and warranties\, testing reports\, reports (daily\, weekly\, monthly)\, and permits to work in the public way for municipality projects such as street drains\, curb and gutter\, sidewalk\, paving extensions\, street construction and repairs to additions to city buildings.",Retain permanently,Public,
19867,Central Utah Water Conservancy District (Utah),Information technology feasibility studies,2023.,Chronological,These are studies conducted before the installation of any significant technology or equipment. They include specific studies and system analyses for the initial establishment and major changes of these systems.,Retain for 5 year(s),Public,
19934,Central Utah Water Conservancy District (Utah),Grievance and disciplinary files,2023.,,"These files document the review of grievances and appeals raised by municipal employees\, except EEO complaints. These case files include witnesses' statements\, reports of interviews; and hearings\, examiner's findings\, recommendations and exhibits; and records relating to a reconsideration request.",Retain for 3 year(s) after case is closed,Private,
19883,Central Utah Water Conservancy District (Utah),Budget background records,2023.,Chronological,These records are used to assist in the preparation of department budget requests presented to the District Board.,Retain for 7 year(s),Public,
19916,Central Utah Water Conservancy District (Utah),Leave application requests,2023.,,"These are applications for leave\, and supporting papers relating to request for\, and the approval of\, taking leave time (vacation\, sick\, etc.).",Retain for 3 year(s),Private,
19921,Central Utah Water Conservancy District (Utah),Flextime and attendance report files,2023.,,"These are supplemental time and attendance records (e.g.\, sign-in/sign-out sheets and work reports). They are used for payroll accounting under flextime systems.",Retain for 3 year(s),Public,
1793,Department of Health and Human Services. Office of Children with Special Healthcare Needs,Account ledgers closed cards,1985-,Chronological,"These records consist of copies of accounts receivables prepared to collect amounts owed by vendors\, organizations\, and citizens in the conduct of business.",Retain for 4 year(s),Private,
28148,Moab (Utah),Accounts receivable invoices,unknown,Alphanumeric,"These are invoices billing non-municipal agencies or institutions for supplies\, services\, or repairs provided by an agency.",Retain for 4 year(s),Public,
28155,Moab (Utah),Receipt register,unknown,Alphanumeric and thereafter chronological,"These are receipts issued for money received into entity accounts from all sources. Includes date of payment\, department\, or fund to which money belongs\, receipt number and amount paid",Retain for 3 year(s),Public,
28158,Moab (Utah),Bank statements,unknown,Chronological,"These are monthly statements showing the amount of money on deposit to the credit of the entity showing date\, name of bank\, total deposit\, withdrawals\, and cash balance with interest on daily bank balances.",Retain for 4 year(s),Public,
28363,North Utah Valley Animal Services Special Service District (Utah),Computer daily cash receipts,2012 -,Chronological,"These reports provide a daily record of cash balances\, receipts\, and disbursements.",Retain for 3 year(s),Public,
29155,Ascent Academies of Utah (Utah),Accounts payable,2013-,Chronological.,"These are records related to monies paid in the conduct of school business. Information may include purchase orders\, invoices\, receiving reports\, correspondence with vendors\, and related accounting records.",,Public,
29158,Hawthorn Academy (Utah),Bank statements,2007-,Chronological.,"These records support the agency's administrative function to audit the use of all public funds (Utah Code 51-2a-201 (1)(2017)). These records are monthly financial statements showing the money received into and paid out of agency bank accounts. Information includes the bank name\, total deposits and withdrawals\, credit and cash balances\, and related records.",,Public,
29163,Jefferson Academy (Utah),Bank statements,2008-,Chronological.,"These records support the agency's administrative function to audit the use of all public funds (Utah Code 51-2a-201 (1)(2017)). These records are monthly financial statements showing the money received into and paid out of agency bank accounts. Information includes the bank name\, total deposits and withdrawals\, credit and cash balances\, and related records.",,Public,
29175,HighMark Charter School (Utah),Accounts payable,2012-,Chronological.,"These are records related to monies paid in the conduct of school business. Information may include purchase orders\, invoices\, receiving reports\, correspondence with vendors\, and related accounting records.",,Public,
29188,Mountain West Montessori Academy (Utah),Bank statements,2013-,Chronological.,"These records support the agency's administrative function to audit the use of all public funds (Utah Code 51-2a-201 (1)(2017)). These records are monthly financial statements showing the money received into and paid out of agency bank accounts. Information includes the bank name\, total deposits and withdrawals\, credit and cash balances\, and related records.",,Public,
29189,North Star Academy (Utah),Bank statements,2005-,Chronological.,"These records support the agency's administrative function to audit the use of all public funds (Utah Code 51-2a-201 (1)(2017)). These records are monthly financial statements showing the money received into and paid out of agency bank accounts. Information includes the bank name\, total deposits and withdrawals\, credit and cash balances\, and related records.",,Public,
29193,Scholar Academy (Utah),Bank statements,2013-,Chronological.,"These records support the agency's administrative function to audit the use of all public funds (Utah Code 51-2a-201 (1)(2017)). These records are monthly financial statements showing the money received into and paid out of agency bank accounts. Information includes the bank name\, total deposits and withdrawals\, credit and cash balances\, and related records.",,Public,
29195,Scholar Academy (Utah),Accounts payable,2013-,Chronological.,"These are records related to monies paid in the conduct of school business. Information may include purchase orders\, invoices\, receiving reports\, correspondence with vendors\, and related accounting records.",,Public,
29198,Wallace Stegner Academy (Utah),Accounts payable,2014-,Chronological.,"These are records related to monies paid in the conduct of school business. Information may include purchase orders\, invoices\, receiving reports\, correspondence with vendors\, and related accounting records.",,Public,
29569,Gateway Preparatory Academy (Utah),"Bank, facility and insurance records",2008-2023.,Chronological.,"These records support the agency's administrative function to audit the use of all public funds (Utah Code 51-2a-201 (1)(2017)). These are bank records\, facility financing and usage\, and insurance records.",,Protected,
82710,Orem (Utah). Administrative Services,"Cancelled checks (payroll, general fund, group insurance, workers' compensation insurance)",1978-,numerical by check number,"These records are used to pay municipal bills. They include copies of checks\, invoices\, purchase orders\, and receiving reports. May also include correspondence with vendors and computer printouts.",Retain for 4 year(s),Public,
84151,Wasatch County (Utah). County Treasurer,General ledgers,1898-1909; 1913-,Chronological,"These ledgers provide an accounting of county funds. They include: date (year\, month and date); name of payee; warrant number; amounts; and total balances for the general fund\, poor fund\, contingent fund\, salary fund\, juror and witness fund\, reporters fund\, county special fund\, and school district funds (for all school districts in the county: Bench Creek\, Buysville\, Center\, Charleston\, Daniels Creek\, Elkhorn\, Heber\, Midway\, River Dale\, Wallsburg\, and Woodland school districts).",Retain for 10 year(s),Public,
85094,Orem (Utah). Administrative Services,Accounts payable records,1977-,Chronological by date.,"These are records used to pay municipal bills. Files consist of copy of checks\, invoices\, purchase orders\, and receiving reports. May also include correspondence with vendors and computer printouts.",Retain for 4 year(s),Public,
85271,West Valley City (Utah). Finance Department,Witness and jury pay vouchers,1980-,Numerical by voucher number,"These are records used to pay municipal bills. Files consist of copy of checks\, invoices\, purchase orders\, and receiving reports. May also include correspondence with vendors and computer printouts (UCA 70A-2-725).",Retain for 4 year(s),Public,
27517,Summit Academy (Utah). Draper Campus,Accounts payable,2004-,Chronological by year thereunder alphabetical by account name.,"These records are used to pay school bills. They include copies of checks\, invoices\, purchase orders\, and receiving reports. May also include correspondence with vendors.",Retain for 4 year(s),Public,
21392,Park City (Utah). Administrative Services,Warrant requests,1980-,Numerical,These are requests from entities to pay vendors.,Retain for 4 year(s),Public,
13361,Alta Canyon Recreation District (Utah),Checks lost,undated,Chronological,"Legal documentation explaining and justifying a lost warrant\, so that a new one can be issued.",Retain for 4 year(s),Public,
24762,Riverdale (Utah),Warrant/check-lost,1946-,"Alphabetical, thereunder chronological",This is legal documentation explaining and justifying a lost warrant.,Retain for 4 year(s),Public,
12537,Box Elder Mosquito Abatement District (Utah),Warrant/check,undated,Chronological,The actual warrant or check cut from a warrant request. (UCA 10-6-140 (1979)).,Retain for 4 year(s),Public,
13360,Alta Canyon Recreation District (Utah),Checks,undated,Chronological,The actual warrant or check cut from a warrant request. (UCA 10-6-140 (1979)).,Retain for 4 year(s),Public,
15229,Willard (Utah),Warrant/check,undated,,The actual warrant or check cut from a warrant request.,Retain for 4 year(s),Public,
17960,St. George (Utah). Department of Finance,Warrant/checks redeemed,1980.,Chronological by fiscal year,The actual warrant or check cut from a warrant request. (UCA 10-6-140 (1979)).,Retain for 4 year(s),Public,
19070,Salt Lake City (Utah). Public Library,Cancelled checks,undated,,The actual warrant or check cut from a warrant request. (UCA 10-6-140 (1979)).,Retain for 4 year(s),Public,
26713,Sandy (Utah). Administrative Services Department,Warrant/checks redeemed,2004-,Chronological.,The actual warrant or check cut from a warrant request. (UCA 10-6-140 (1979)).,Retain for 4 year(s),,
15230,Willard (Utah),Warrant registers,undated,,"A numerical listing of check numbers of all checks issued by department. Shows vendor number\, name\, date of payment\, invoice number and/or purchase number\, account debit\, description of expenditure\, and amount.",Retain for 4 year(s),Public,
27700,North Davis Preparatory Academy (Utah),Accounts payable,2004-,Numerical by check number,"These records are used to pay school bills. They include copies of checks\, invoices\, purchase orders\, and receiving reports. Correspondence with vendors and computer printouts may also be included.",Retain for 4 year(s),Public,
27706,North Star Academy (Utah),Accounts payable,2005-,,"These records are used to pay school bills. They include copies of checks\, invoices\, purchase orders\, and receiving reports. Correspondence with vendors and computer printouts may also be included.",Retain for 4 year(s),Public,
27708,Hawthorn Academy (Utah),Accounts payable,2009-,,"These records are used to pay school bills. They include copies of checks\, invoices\, purchase orders\, and receiving reports. Correspondence with vendors and computer printouts may also be included.,These records are used to pay school district bills. They include copies of checks\, invoices\, purchase orders\, and receiving reports. May also include correspondence with vendors and computer printouts.",Retain for 4 year(s),Public,
27710,Jefferson Academy (Utah),Accounts payable,2009-,,"These records are used to pay school district bills. They include copies of checks\, invoices\, purchase orders\, and receiving reports. May also include correspondence with vendors and computer printouts.",Retain for 4 year(s),Public,
28531,Summit Academy (Utah). Draper Campus,Bank financial records,2005-,Chronological,"These are monthly statements showing all activity connected with the agency's financial account. Includes date\, name of bank\, deposits\, withdrawals\, cash balance\, interest\, and other such transactions. Used in day-to-day maintenance of agency finances\, as well as for special reports\, as needed.",Retain for 4 year(s),Public,
10732,Davis County (Utah). Health Department. Administration Division,Local registrar report of certified copies issued,1987-,Chronological,"This is a monthly report on special fees collected by the local registrar from the purchase of birth and death certificates. A fee is collected for the Child Trust Fund when a person purchases the first certificate copy of a birth certificate. This fund is used for child abuse prevention and education (UCA_26-2-12.5 (1992)). An affidavit fee is collected to correct any birth or death certificate by amendment to the State Bureau of Vital Statistics. The report includes name of local registrar\,beginning and ending dates of report\, number of pages of paper stock used\, number of copies issued for initial copies of birth certificates\, multiple copies (birth) for birth certificates\, initial copies (death) certificates; multiple copies (death) long forms and totals\, multiple page copies short forms\, long forms and totals; voided copies\, birth cards\, short forms\, and long forms\, replacement copies; short forms\, long forms\, long forms\, and totals.",Retain for 4 year(s),Public,
29789,American International School of Utah (Utah),Financial records,2014-2019.,Chronological.,"These records support the agency's administrative function to document the use of public funds (Utah Code 51-2a-201 (1)(2017)). These are accounts payable and receivable records. Information includes showing the money received into and paid out of agency bank accounts. Information includes the bank name\, total deposits and withdrawals\, credit and cash balances\, and related records.",Retain for 4 year(s),Public,
29912,Timpanogos Special Service District (Utah),Cash receipting,1979-,Chronological.,These records document outgoing cash-only transactions completed by the agency and are kept separate from accounts receivable transactions.,Retain for 4 year(s),Public,
29913,Timpanogos Special Service District (Utah),Accounts Receivable,1979 -,Chronological by date.,"These records document the monies billed and collected by the District. They also document the transactions with vendors and can include names\, addresses\, phone numbers\, and email addresses.",Retain for 4 year(s),Public,
30354,Legacy Preparatory Academy (Utah),Accounts payable records,2006-,Chronological.,"These are records related to monies paid in the conduct of the business. Information may include purchase orders\, invoices\, receiving reports\, correspondence with vendors\, bank statements\, and related accounting records.",Retain for 4 year(s),Public,
30794,Hideout (Utah),Accounts payable records,2022-,"Chronological by fiscal year, thereunder alphabetical by payee name","This series contains accounts payable and receiveable records for the city of Hideout. Records include invoices and check stubs. Records include information about what services were paid\, the date payment was made\, and check numbers.",Retain for 4 year(s),Public,
30805,Central Utah Water Conservancy District (Utah),West Ditch Water Company Share Transfer Records,1928-2021.,By date,"Records detail the transfer of shares from the West Ditch Water Company. Records may include name of stock owner and stock buyer\, amount of stock transferred\, and amount paid.",,Private,
21494,Central Utah Water Conservancy District (Utah),Mitigation report,1992-2023.,"Alphanumerical by phase code, thereunder chronological","This report is used to schedule mitigation activities which may include providing land to replace habitats\, wetlands\, water or streams\, or any other activity to mitigate the impact of the project. This report includes project reports that outline mitigation requirements and various other mitigation activities. Mitigation reports can also be found in other environmental documents\, such as EA\, EIS or environmental commitment checklist documents.",Retain permanently,Public,
21500,Central Utah Water Conservancy District (Utah),Plan formulation report,1992-2023.,"Alphanumerical by phase code, thereunder chronological by date","These records report on the processes used to evaluate the alternatives to a project including conclusions made. It includes inventories\, scoping results\, and the technical advisory committee plan.",Retain for 5 year(s) after end of project or program,Public,
21095,Central Utah Water Conservancy District (Utah),Biological opinions,1992-2023.,"Alphanumerical by project phase code, thereunder chronological","These records relate to statements issued by the U.S. Fish and Wildlife Service. These opinions are a determination by the U.S. Fish and Wildlife Service of the affect on an endangered species by some federal action. They are used to determine whether a proposed project may affect any threatened or endangered species (plant or animal). These records include the final biological opinion\, drafts\, comments\, and correspondence dealing with the biological opinion.",Retain permanently,Public,
21092,Central Utah Water Conservancy District (Utah),Employment eligibility records (I-9),1992-2023.,Chronological,"This form is required by the U.S. Immigration and Naturalization Service to be completed by all employers when hiring\, when recruiting for a fee\, or when continuing to employ individuals in accordance with 8 CFR 274a.2 (1993)). It is used to verify the prospective employee is a U.S. citizen\, resident alien\, or legal immigrant eligible to be hired in the United States.",Retain for 3 year(s) or until separation,Private,
21100,Central Utah Water Conservancy District (Utah),Public involvement plan,1992-2023.,"Alphanumerical by project phase code, thereunder chronological","This plan details the steps and procedures to be followed to encourage and enhance public involvement in the district's projects and activities. It is used to educate and inform the public. It is the district's policy that no Central Utah Project Completion Act project is undertaken without input from a cross-section of parties interested in the future of Utah's water and environment. The plan's purpose is to establish a broad-based coalition of various groups (e.g.\, irrigation companies\, sports associations\, municipalities) in their projects. It includes the plan and any related correspondence.",Permanent. Retain for 5 year(s) after end of project or program,Public,
21150,Central Utah Water Conservancy District (Utah),Daily vehicle usage report,1997-2023.,Chronological,"This is a report of all vehicle usage. It is used for distribution of motor vehicle costs and includes date\, miles traveled\, driver's name\, and related feature.",Retain for 5 year(s),Public,
21157,Central Utah Water Conservancy District (Utah),Invoices,1964-2023.,Chronological,"These records document the procurement of goods and services for the district. They usually include the date\, number of items received\, descriptions of items\, invoice number\, purchase order number\, vendor\, unit and total price of goods. Invoices are usually part of the accounts payable files or purchase order files.",Retain for 7 year(s),Public,
21167,Central Utah Water Conservancy District (Utah),Wage survey files,1991-2023.,Chronological,"These files contain wage survey reports and data; working papers and related correspondence pertaining to area wages paid for each employee class; background papers establishing need\, authorization\, direction\, and analysis of wage surveys; development and implementation of wage schedules; and development of specific rates (excluding authorized wage schedules and wage survey recapitulation sheets).",Retain until superseded,Private,
21171,Central Utah Water Conservancy District (Utah),Fuel records,1992-2023.,Chronological,"These are logs\, reports\, or similar records documenting mileage and gasoline\, oil\, and diesel fuel used by the municipal vehicles.",Retain for 2 year(s),Public,
21232,Central Utah Water Conservancy District (Utah),Unsuccessful bids and proposals files,1965-2023.,"Alphanumerical by project phase code, thereunder chronological by date",These are solicited and unsolicited unsuccessful (rejected) bids and proposals to provide products or services to an agency by a private contractor.,Retain for 4 year(s),Protected,
21237,Central Utah Water Conservancy District (Utah),Successful bids and proposals,1965-2023.,"Alphanumerical by project phase code, thereunder chronological by date",These files contain the formal proposals submitted in response to the bidding process to provide products or services to a municipal agency by a private vendor which was awarded the municipal contract.,Retain for 4 year(s),Public,
21236,Central Utah Water Conservancy District (Utah),Requests for proposals,1965-2023.,"Alphanumerical by project phase code, thereunder chronological by date","This is information generated by the District to request proposals to make decisions on purchasing equipment\, deciding on a contactor\, or adopting new systems. The request usually asks for; the name\, address\, and the telephone number of the company submitting the proposal\, and what the District is looking for in the proposal (description of project or need).",Retain permanently,Public,
21243,Central Utah Water Conservancy District (Utah),Cash deposit register,1964-2023.,Chronological by month,"This register documents and tracks funds from all sources received into the district accounts. They usually include date of payment\,department fund to which funds are credited\, and the amount paid.",Retain for 3 year(s),Public,
21249,Central Utah Water Conservancy District (Utah),Statement of qualifications,1993-2023.,"Alphanumerical by project fund code, thereunder alphabetical by company name",These records are maintained about firms who desire to provide professional engineering services to the district. It is used to identify firms qualified to perform services for specific projects. They do not include SOQs received in response to the District soliciting them for a specific project.,Retain for 5 year(s) or for 0,Public,
21257,Central Utah Water Conservancy District (Utah),Accident reports,1992-2023.,"Alphanumerical by project phase code, thereunder chronological by date","These reports document any accidents that occur while working on district projects including accidents by employees\, contractors\, and subcontractors. They include missed work days\, the cause of the accident\, and injuries received.",Retain for 5 year(s) after end of project or program,Protected,
21244,Central Utah Water Conservancy District (Utah),Repayment files,1970-2023.,Numerical by block notice number,"These files document repayment to the United States Government for the cost of the Central Utah Water Project. They contain description of the block (how a water supply is going to be developed by the government and how the district will pay for it)\, water available\, repayment schedule\, agreements/contracts\, reserve funds\, and equipment transferred.",Retain permanently,Public,
21250,Central Utah Water Conservancy District (Utah),Program cash flow request record,1992-2023.,"Alphanumerical by project phase code, thereunder chronological by date","This record is the funding request from the program manager to the United States Department of the Interior for the two years in advance\, which is to be appropriated for the Central Utah Project Completion Act (CUPCA) from the federal budget. These records include a work breakdown structure for each CUPCA project\, construction start dates\, projected budgets (for the next five years)\, project feature descriptions\, and project schedules.",Retain for 5 year(s) after end of project or program,Protected,
21485,Central Utah Water Conservancy District (Utah),Board of trustees files,1964-2023.,Chronological by appointment date,"These files contain a historical record of all board members for the district. They include information on each trustee\, such as resume\, biographical sketch\, appointment letter from the governor\, oath of office\, correspondence\, term of service\, and committee assignments.",Retain permanently,Private,
21493,Central Utah Water Conservancy District (Utah),Project schedules,1992-2023.,"Alphanumerical by phase code, thereunder chronological by date","These schedules provide a projection of the project activities on a time basis. They include the project identification\, name the type of project\, type of work to be done\, master project schedule\, monthly progress updates\, and weekly and monthly work schedules. They are often received as submittals.",Retain for 5 year(s) after end of project or program,Public,
21488,Central Utah Water Conservancy District (Utah),Internal audits,1993-2023.,Alphabetical by consultant,"These audits confirm the expenses billed as provided by the agreements. This includes confirmation of the overhead rates\, hours worked\, expenses billed\, names of users\, and dates of services provided. Primarily pertains to audits performed on CUPCA projects.",Retain for 7 year(s) after end of project or program,Public,
20157,Central Utah Water Conservancy District (Utah),Equipment maintenance and repair records,2023.,,"These are records of service repair and maintenance of municipal equipment\, including office machines and furniture.",Retain for 2 year(s),Public,
20163,Central Utah Water Conservancy District (Utah),Teaching and training records,undated.,,"These are records of teaching aids which include manuals\, syllabi\, textbooks\, and other training aids developed by the agency.",Retain permanently,Public,
20164,Central Utah Water Conservancy District (Utah),Teaching aids training created by outside agencies materials,undated.,,"These are records of teaching aids which include manuals\, syllabi\, textbooks\, and other training aids developed by an outside agency for training or presentations within the district.",Retain until superseded,Public,
19879,Central Utah Water Conservancy District (Utah),Technical reference files,undated.,,"These files contain copies of documents retained strictly for reference and informational purposes which are not part of the official files. Include copies of reports\, studies\, special compilations of data\, drawings\, periodicals\, books\, clippings\, brochures\, catalogs\, and vendor price lists.",Retain until administrative need ends,Public,
19870,Central Utah Water Conservancy District (Utah),Policies and procedures,undated.,,"These are records documenting the formulation and adoption of policies and procedures for the function of the office or department. Includes narrative or statistical reports and related correspondence on program activities\, mission statement\, studies regarding department or office operations\, circular letters or directives\, and records related to significant events in which the department or office participated\, and the manuals.",Retain permanently,Public,
19880,Central Utah Water Conservancy District (Utah),Legal files,1992-2023.,"Chronological, thereunder alphanumerical by project phase code",These files contain legal correspondence and litigation records. They are used for reference purposes. They include copies of letters and memoranda concerning general and specific legal correspondence and litigation records.,Retain for 2 year(s),Protected,
19881,Central Utah Water Conservancy District (Utah),"Claims, protests and complaint records",1992-2023.,"Chronological, alphanumerical by project phase code","These records document the receipt of and response to claims\, protests\, and complaints made to the district by customers\, or any outside agency or persons. They are used to keep track of all claims\, protests and complaints made on any district related issue and the response given to the concerned party. The records include copies of correspondence\, police records\, court documents\, etc.",Retain for 7 year(s) after resolution of issue,Public,
19893,Central Utah Water Conservancy District (Utah),Surplus property case files,undated.,,"These files document the sale of surplus district property. May include invitations\, bids\, acceptances\, lists of materials\, evidence of sales\, and related correspondence.",Retain for 7 year(s),Public,
19896,Central Utah Water Conservancy District (Utah),Accounts receivable,1977-2023.,Chronological,"These records consist of copies of accounts receivable prepared by the district to collect amounts owed by vendors\, organizations\, and individual citizens having accounts with the district for water and other services provided by the district. Includes back up documentation and invoices.",Retain for 7 year(s),Public,
19903,Central Utah Water Conservancy District (Utah),State Treasurer's accounting statements,undated.,,"These are quarterly reports of monies deposited with and invested by the State Treasurer under the State Money Management Act (UCA 51-7) (2010)). These statements are required by law (UCA 51-7-9 (1984)). They include a deposit form\, an account statement and an investment credit notice.",Retain for 1 year(s),Public,
19907,Central Utah Water Conservancy District (Utah),Deductions and other earnings register,2023.,Alphabetical by name,These registers record amounts deducted from employees' payroll checks. They are used for reference of retirement and other miscellaneous deductions. These include reports and related papers of vouchers and payment schedules pertaining to insurance deductions (kept with Payroll Distribution Report).,Retain for 4 year(s),Private,
19917,Central Utah Water Conservancy District (Utah),Leave data files,2023.,,These files contain compilations of leave earned and taken. Includes the annual leave compilation card.,Retain for 3 year(s),Private,
19918,Central Utah Water Conservancy District (Utah),Payroll register,undated.,,"This register is a numerical listing by check number and agency codes of all payroll checks issued by the municipality. It includes code\, date\, warrant number\, name of employee\, social security number\, types and amounts of individual deductions\, and may include hourly rate\, and number of hours worked. Though this register is frequently used to reference specific payroll checks\, it might be the only record of employee salaries and would then serve the same retirement purpose as the Employee earnings history files.",Retain for 7 year(s),Private,
19935,Central Utah Water Conservancy District (Utah),Job opening files,2023.,Chronological,These files contain a listing of all district job openings with job descriptions.,Retain for 2 year(s),Public,
19939,Central Utah Water Conservancy District (Utah),Compensation survey files,2023.,,"These files contain compensation surveys to determine accuracy of position description\, grade\, and salary. They may also include periodic reports provided by local or private resources pertaining to area wage paid for each employee class\, background papers establishing need\, authorization\, direction\, and analysis of wage surveys\, development and implementation of wage schedules\, and development of specific rates.",Retain for 3 year(s),Public,
19938,Central Utah Water Conservancy District (Utah),Position description files,undated.,,"These files describe established positions including information on title\, grade\, duties\, and agency responsibilities.",Retain for 5 year(s) after final action,Public,
21889,Central Utah Water Conservancy District (Utah),Radio information records,1999-2023.,"Alphanumerical by project phase code, thereunder chronological by date",These files are used to collect radio information used by the district radio system. This includes correspondence with the Federal Communication Commission.,Retain permanently,Public,
21912,Central Utah Water Conservancy District (Utah),Appraisal reports,1965-2023.,"Alphanumerical by project phase code, thereunder chronological by date","These files contain evaluations of properties and structures within proposed projects. They are used to investigate project's viability\, determine costs\, and negotiate for purchase of real property. The files include financial assessments of the worth of real estate and buildings within proposed project areas. They may also include assessments of architectural and historical significance and condition of the involved structures.",Retain permanently,Protected,
21957,Central Utah Water Conservancy District (Utah),Endangered species act compliance records,1992-2023.,"Alphanumerical by phase code, thereunder chronological","These records fulfill the legal obligations under the National Environmental Policy Act(Title 55-1-4332). They contain the bioliogical assessment for the U.S. Fish and Wildlife Service\, the draft biological opinion from the Fish and Wildlife Service\, and the final biological opinion. It also includes correspondence related to the species list.",Retain permanently,Public,
21797,Central Utah Water Conservancy District (Utah),Weekly reports,1992-2023.,"Alphanumerical by project phase, thereunder chronological by date",The purpose of this report is to track the weekly progress of a specific project. It is used to document construction progress and to see if the project is on schedule. The report includes project phase completion estimates as they are scheduled in the monthly construction plan. It also includes the contractor's two week report. Weekly minutes without a permanent value can be added here.,Retain for 5 year(s) after end of project or program,Public,
21799,Central Utah Water Conservancy District (Utah),Progress reports,1992-2023.,"Alphanumerical by project phase code, thereunder chronological by date","The purpose of this report is to track the monthly progress of a specific project. It is used to document construction progress and to see if the project is on schedule. The report includes photos of the project\, general project data\, project location\, project scope\, a description of the work being done\, a project work summary table\, construction progression curve\, planned activities for the upcoming month\, current month payment estimates summary\, and a history of the contactor earnings and payments.",Retain for 5 year(s) after end of project or program,Public,
21801,Central Utah Water Conservancy District (Utah),Construction safety files,1992-2023.,"Alphanumerical by project phase code, thereunder chronological by date",The purpose of this file is to outline contractor procedures and steps to provide for worker's safety. The file includes project emergency response plans. This file is provided by the contractor of the project. It is sometimes provided in the form of a submittal.,Retain for 5 year(s) after end of project or program,Public,
21803,Central Utah Water Conservancy District (Utah),Permanent task support data files,1992-2023.,"Alphanumerical by project phase code, thereunder chronological by date","The purpose of these files is to house the raw data which is used for analysis\, planning\, and design of projects and other activities. These files contain information and studies on a variety of areas including; health and safety\, geologic\, agricultural\, water quality\, fish and aquatic\, threatened and endangered species\, wetland\, economics\, system and computer modeling\, water pricing\, lease of power privilege\, request for water\, water requirements\, water use data\, water rights (stocks)\, municipal and industrial use of water\, rehabilitation\, gauging stations\, land classification\, inspections\, hydraulics\, design data\, geotechnical\, rights of way and easements\, Utah Lake Distribution Plan\, cathodic protection\, water delivery records\, and dam instrumentation data\, notice of intent (excluding environmental related)\, photographs/pictures\, and operating logs that are maintained at the facilities. May also include correspondence and reports related to the data.",Retain permanently,Public,
5669,Ogden (Utah). City Treasurer,Tax receipts,1959-,Alphanumerical,"These are receipts issued for money received into municipal accounts from all sources. Includes date of payment\, department\, or fund to which money belongs\, receipt number and amount paid.",Retain for 3 year(s),Public,
10969,Weber County Mosquito Abatement District (Utah),Bank deposit books,undated,,"These books record municipal savings accounts. They include amounts\, description of transaction\, date\, current balance\, name of bank\, and account numbers.",Retain for 4 year(s),Public,
12254,Magna Mosquito Abatement District (Utah),Bank deposit book,undated,Chronological,"These books record municipal savings accounts. They include amounts\, description of transaction\, date\, current balance\, name of bank\, and account numbers.",Retain for 4 year(s),Public,
12272,Magna Mosquito Abatement District (Utah),General ledgers,undated,Chronological,These are summaries showing the amount of receipts and disbursements of each department of the municipality. They may also include documentation from subsidiary ledgers to general ledger and accounting adjustments in the form of general entries.,Retain for 10 year(s),Public,
12447,Tooele Valley Mosquito Abatement District (Utah),Accounts payable,undated,Chronological,"These are records used to pay municipal bills. Files consist of copy of checks\, invoices\, purchase orders\, and receiving reports. May also include correspondence with vendors and computer printouts (UCA 70A-2-725).",Retain for 4 year(s),Public,
12690,Uintah Mosquito Abatement District (Utah),Bank statements,undated,Chronological,"These are monthly statements showing the amount of money on deposit to the credit of the municipality showing date\, name of bank\, total deposit\, and withdrawals\, and cash balance with interest on daily bank balances.",Retain for 4 year(s),Public,
13249,Taylor-West Weber Water Improvement District (Utah),General ledgers,undated,Chronological,These are summaries showing the amount of receipts and disbursements of each department of the municipality. They may also include documentation from subsidiary ledgers to general ledger and accounting adjustments in the form of general entries.,Retain for 10 year(s),Public,
13349,Alta Canyon Recreation District (Utah),Bank statements,undated,Chronological,"These are monthly statements showing the amount of money on deposit to the credit of the municipality showing date\, name of bank\, total deposit\, and withdrawals\, and cash balance with interest on daily bank balances.",Retain for 4 year(s),Public,
13631,Dixie Deer Special Service District (Utah),General ledgers,undated,Chronological,These are summaries showing the amount of receipts and disbursements of each department of the municipality. They may also include documentation from subsidiary ledgers to general ledger and accounting adjustments in the form of general entries.,Retain for 10 year(s),Public,
14362,South Davis Sewer District (Utah),Vendors paid check ledger,undated,,"These are account books showing details of daily receipts and expenditures such as deposit or payment amounts\, date\, payee\, purpose\, fund credited or debited\, and check number. They are used to provide backup documentation to the general ledger.",Retain for 4 year(s),Public,
14370,South Davis Sewer District (Utah),General journal and standard journal,undated,,"These are account books showing details of daily receipts and expenditures such as deposit or payment amounts\, date\, payee\, purpose\, fund credited or debited\, and check number. They are used to provide backup documentation to the general ledger.",Retain for 4 year(s),Public,
14997,Millville (Utah),Bank deposit (pass) book,undated,,"These books record municipal savings accounts. They include amount\, description of transaction\, date\, current balance\, name of bank\, and account number.",Retain for 4 year(s),Public,
15820,Elk Ridge (Utah),Accounts payable,undated,,"These are records used to pay municipal bills. Files consist of copy of checks\, invoices\, purchase orders\, and receiving reports. May also include correspondence with vendors and computer printouts (UCA 70A-2-725).",Retain for 4 year(s),Public,
17646,Sevier County (Utah). County Treasurer,Bank statements,undated,,"These are monthly statements showing the amount of money on deposit to the credit of the county showing date\, name of bank\, total deposit\, withdrawals\, and cash balance with interest on daily bank balances.",Retain for 4 year(s),Public,
18142,Heber Light and Power Company (Utah),Bank deposit slips,1956-,,These are bank cashiers' slips showing the amount and date of deposit of monies into municipal accounts.,Retain for 4 year(s),Public,
20613,Salt Lake City (Utah). Public Library,Bank statements,undated,,"These are monthly statements showing the amount of money on deposit to the credit of the municipality showing date\, name of bank\, total deposit\, withdrawals\, and cash balance with interest on daily bank balances.",Retain for 4 year(s),Public,
21370,Park City (Utah). Administrative Services,Bank statements,1997-,Chronological,"These are monthly statements showing the amount of money on deposit to the credit of the municipality showing date\, name of bank\, total deposit\, withdrawals\, and cash balance with interest on daily bank balances.",Retain for 4 year(s),Public,
21378,Park City (Utah). Administrative Services,Interdepartmental billings,undated,,These are accounting documents that request the transfer of funds between departments for services rendered or materials purchased.,Retain for 3 year(s),Public,
22209,Wellington (Utah),Accounts payable,undated,Alphabetical by vendor,"These records are used to document paying city bills. They include copies of checks\, invoices\, purchase orders\, and receiving reports.",Retain for 4 year(s),Public,
22259,Howell (Utah),General ledgers,1958-,Chronological,These are summaries showing the amount of receipts and disbursements of each department of the municipality. They may also include documentation from subsidiary ledgers to general ledger and accounting adjustments in the form of general entries.,Retain for 10 year(s),Public,
22572,Wellington (Utah),Checkbook stubs,1989-,"Chronological , thereunder numerical","These are stubs from which checks or warrants have been removed upon issuance. They are used as a record of verification of disbursements of municipal funds. Includes check number\, name of payee\, amount\, purpose\, date drawn\, and signature.",Retain for 4 year(s),Public,
22575,Wellington (Utah),General ledger,1985-,Chronological,These are summaries showing the amount of receipts and disbursements of each department of the municipality. They may also include documentation from subsidiary ledgers to general ledger and accounting adjustments in the form of general entries.,Retain for 10 year(s),Public,
25574,Naples (Utah),Bank statements,1994-,Chronological by year,"These are monthly statements showing the amount of money on deposit to the credit of the municipality showing date\, name of bank\, total deposit\, withdrawals\, and cash balance with interest on daily bank balances.",Retain for 4 year(s),Public,
25577,Naples (Utah),Travel request forms,1993-,Chronological by year,"These files contain records relating to the reimbursement of employees for authorized travel. They may include travel orders\, per diem vouchers\, transportation request\, hotel reservations\, and all supporting papers documenting official travel by officers\, employees\, dependents\, or others authorized by law to travel. These are authorization forms for municipal officials or employees to use a private vehicle for municipal business when it is the most economical method of travel.",Retain for 3 year(s),Public,
25776,Riverton (Utah),Daily cash reports,2000-,Chronological by year,"These reports provide a daily record of cash balances\, receipts\, and disbursements.",Retain for 3 year(s),Public,
26034,Orem (Utah). City Council,Daily cash reports,1919-,Chronological by date,Daily record of cash balance.,Retain for 3 year(s),Public,
26669,Washington County (Utah). County Treasurer,General ledger,1980-,"Chronological by year, thereunder numerical by account number.","These records are summaries showing the receipts from and disbursements of the tax collection accounts known as Fund 78. They record all transactions for preparation of financial statements and audits\, and list all transactions and totals of each general ledger account.",Retain for 10 year(s),Public,
27792,Uintah Animal Control and Shelter Special Service District (Utah),Animal shelter receipt book,2007-,chronological by year thereunder numerical by receipt book number,"These are receipts issued for money received into entity accounts from all sources. Includes date of payment\, department\, or fund to which money belongs\, receipt number and amount paid",Retain for 4 year(s),Public,
28122,Washington County (Utah). County Auditor,Bank statements,2007-,Alphabetical by bank name thereunder chronological by date,"These are monthly statements showing the amount of money on deposit to the credit of the entity showing date\, name of bank\, total deposit\, withdrawals\, and cash balance with interest on daily bank balances.",Retain for 4 year(s),Public,
29162,Utah Career Path High (Utah),Accounts payable,2013-,Chronological.,"These are records related to monies paid in the conduct of the business. Information may include purchase orders\, invoices\, receiving reports\, correspondence with vendors\, and related accounting records.",,Public,
29566,Gateway Preparatory Academy (Utah),"Accounts payable, vendor, and procurement records",2008-2023.,Chronological thereunder alphabetical by name.,"These records are used to monitor school purchases and payments. Documents may include invoices\, purchase orders\, receiving reports\, vendor contracts\, bids\, and related records.",,Public,
18641,Risk Management Agency,Warrant requests,1988-,Chronological thereunder numerical by warrant request number,These are requests from entities to pay vendors.,Retain for 4 year(s),Public,
27703,Syracuse Arts Academy (Utah),Accounts payable,2005-,numerical by check number,"These records are used to pay school bills. They include copies of checks\, invoices\, purchase orders\, and receiving reports. Correspondence with vendors and computer printouts may also be included.",Retain for 4 year(s),Public,
29649,Alianza Academy (Utah),Financial records,2010-,"Chronological, thereunder alphabetical.","These records support the agency's administrative function to track the use of all public funds (Utah Code 51-2a-201(1)(2017)). Included are bond records\, and any expenses related to maintenance and facility improvement.",,Public,
30072,Bridge Elementary,Accounts payable and receivable,2020-,Chronological.,"These records are the accounts payable and receivable for Bridge Elementary. They may include receipts\, invoices\, and other related records.",Retain for 4 year(s),Public,
30350,Utah Virtual Academy (Utah),Accounts payable records,2008-,Chronological.,"These are records related to monies paid in the conduct of the business. Information may include purchase orders\, invoices\, receiving reports\, correspondence with vendors\, bank statements\, and related accounting records.",Retain for 4 year(s),Public,
21498,Central Utah Water Conservancy District (Utah),Technical report,1992-2023.,"Alphanumerical by phase code, thereunder chronological by date","These reports record specialized information such as historical data and projections on stream flows\, populations\, and water use. They are to be used in the planning and preparation of environmental documents. They include environmental comment checklists\, comments\, and analysis data for the different resources such as wildlife and wetlands affected by a project.",Retain permanently,Public,
21087,Central Utah Water Conservancy District (Utah),Water management improvement plan,1992-2023.,"Alphanumerical by project phase code, thereunder chronological","This plan is required by the Central Utah Project Completion Act\, Title II (Public Law 102-575\, 106.Stat 4600). It contains minimum District-wide water goals\, an inventory of water conservation measures\, a comparative analysis of the proposed conservation measures\, a schedule of implementation\, and an assessment of the performance of previously implemented conservation measures. This series also includes drafts\, comments\, and plan supplements.",Retain permanently,Public,
21093,Central Utah Water Conservancy District (Utah),Strategic plan,1998-2023.,"Alphanumerical by project phase code, thereunder chronological","This plan merges the current views of management and employees to determine the district's condition and future directions. It is used as a planning and management tool to provide organizational direction. This plan includes mission and vision statements\, employee responses\, executive outlines\, and consultant correspondence.",Retain permanently,Public,
21090,Central Utah Water Conservancy District (Utah),Tax levies,1992-2023.,Chronological,"These files contain various forms which report to the county auditor the official levies set by the district. Includes the names of the government entities\, year\, purpose of levy\, legal authorization\, tax rate levied\, total levy\, certification by taxing unit (date and authorizing signature)\, and certification by county auditor. Attached to these forms are all necessary back up information.",Retain for 10 year(s),Public,
21098,Central Utah Water Conservancy District (Utah),Quarterly report,1992-2023.,"Alphanumerical by project phase code, thereunder chronological",This quarterly report is required by the provisions of the Central Utah Project Completion Act. It is a monetary report compiled to document where project allocated money has been spent. It includes account balances as well as money on hand for both federally and locally funded projects.,Retain for 5 year(s),Public,
21158,Central Utah Water Conservancy District (Utah),Purchase orders,1980-2023.,Chronological,"These are records authorizing the purchase of supplies or equipment by the district. They contain the name of the requesting department\, name of vendor\, items\, date ordered\, delivery date\, purchase order number\, account charged\, and authorizing signature. They are filed with the accounts payable/receivable records.",Retain for 7 year(s),Public,
21162,Central Utah Water Conservancy District (Utah),Non-exempt employee performance-related records,1980-2023.,Alphabetical by employee last name,"These are performance-related records pertaining to summary performance appraisal\, including appraisals and job element standards upon which they are based; and any supporting documentation.",Retain until final action,Private,
21159,Central Utah Water Conservancy District (Utah),Payroll files,1965-2023.,Chronological,"These files contain memoranda\, copies of payrolls\, checklists\, and related certification sheets. They also include security copies of documents prepared or used for disbursement\, along with supporting documentation. Please refer to Schedule 8\, Item #4 ""Employee Earnings History Files\,"" if an earning history file/card is not maintained.",Retain for 3 year(s),Private,
21169,Central Utah Water Conservancy District (Utah),As-built construction plans and specifications,1967-2023.,"Alphanumerical by project phase code, thereunder chronological",These are the final plans and specifications for approved and constructed municipal buildings.,Retain permanently,Public,
21241,Central Utah Water Conservancy District (Utah),Equipment files,1992-2023.,Chronological by date,"These records contain the inventory of District equipment\, with a worth of less than $5\,000\, for the purpose of inventory control\, purchasing\, and replacement schedules. They include office and computer equipment\, computer network equipment\, teaching/presentation aids\, equipment\, etc. They also contain purchasing information\, maintenance information\, indices of equipment available for employee use\, and related correspondence.",Retain for 7 year(s) after superseded,Public,
21246,Central Utah Water Conservancy District (Utah),Banking records,1964-2023.,"Alphabetical by bank, thereunder chronological","These records document all district bank accounts. A separate file is maintained for each bank account. These records contain correspondence\, signature cards\, and various authorization documents.",Retain for 5 year(s),Protected,
21253,Central Utah Water Conservancy District (Utah),Executive summary,1992-2023.,"Alphanumerical by project phase code, thereunder chronological by date","This is a summary of monthly progress reports from each Central Utah Project Completion Act project including consultants reports for the current month. It is used to update the board of directors and the project team on the status of all projects for the month. These records include monthly progress reports\, financial reports\, and summaries.",Retain for 5 year(s) after end of project or program,Public,
21260,Central Utah Water Conservancy District (Utah),Reclamation Reform Act records-utah county office,1990-2023.,Alphabetical by name,"These documents certify lands which are owned and/or leased which comply with the Reclamation Reform Act (RRA). These records include water lease agreements\, legal decisions of properties\, worksheets\, correspondence\, costs\, owners names\, and legal descriptions of land and properties.",Retain permanently,Exempt,
21491,Central Utah Water Conservancy District (Utah),Feasibility report,1992-2023.,"Alphanumerical by project phase code, thereunder chronological by date","These reports determine the feasibility of proposed projects within the district as well as the Central Utah Project Completion Act. They include project and activity costs\, types of elements of construction\, difficulties of construction\, and detailed description of the project or activity and its objectives and benefits.",Retain permanently,Public,
21490,Central Utah Water Conservancy District (Utah),Groundwater studies,1992-2023.,"Alphanumerical by phase code, thereunder chronological by date","These studies collect data about the presence and movement of water in underground aquifer. It is used to determine the availability of groundwater for irrigation and municipal and industrial uses. It includes the area\, well log data\, pumping records\, water quality\, and permanent water yield information. It can include computer modeling.",Retain permanently,Public,
19813,Central Utah Water Conservancy District (Utah),Census information,2023.,Chronological,"These files contain copies of U.S. Census Bureau forms completed on government employment and tax revenues. They are used to compile state and national statistical reports\, meet the requirements for Federal Revenue Sharing\, and to make financial information available to the public.,These files contain copies of U.S. Census Bureau forms completed by municipalities on government employment and tax revenues. They are used to compile state and national statistical reports\, meet the requirements for Federal Revenue Sharing\, and to make financial information available to the public.",Retain for 3 year(s),Public,
19820,Central Utah Water Conservancy District (Utah),Grant files operational,2023.,,"These are reports on the administrative and fiscal operations of federal or state funded programs compiled on a monthly\, quarterly\, or semi-annual basis. It also includes supporting documentation.",Retain for 5 year(s),Public,
20154,Central Utah Water Conservancy District (Utah),Medical and dental insurance claim files,2023.,,"These files contain medical and dental claims submitted by employees. They are used to track payment of the claims\, and for cost analysis of insurance programs.",Retain for 4 year(s),Public,
19899,Central Utah Water Conservancy District (Utah),Bank statements,2023.,,"These are monthly statements showing the amount of money on deposit to the credit of the district showing date\, name of bank\, total deposit\, withdrawals\, and cash balance with interest on daily bank balances.",Retain for 7 year(s),Public,
19906,Central Utah Water Conservancy District (Utah),Budget authorization reference files,2023.,,These are copies of budget authorizations in operating payroll units. They are used to control personnel ceilings and personnel actions.,Retain until superseded,Private,
19920,Central Utah Water Conservancy District (Utah),Time sheets,undated.,,"These are records which verify hours worked\, sick leave\, vacation\, overtime\, and holidays earned and taken by municipal employees.",Retain for 3 year(s),Public,
19919,Central Utah Water Conservancy District (Utah),Retirement records,undated.,,"This is a listing of all employee retirement plans\, includes employee contributions\, district contributions\, social security number\, name\, salary\, the contributors. Listing of installment payments when loans are taken through retirement plans is provided to Utah Retirement Systems.",Retain for 4 year(s),Private,
19923,Central Utah Water Conservancy District (Utah),Employment application (not hired),1964-2023.,Chronological,"These are application forms completed by persons seeking municipal employment who were not hired. They include the name\, address\, and telephone number of the applicant\, employment history\, education\, and a list of references.",Retain for 2 year(s),Private,
20319,Central Utah Water Conservancy District (Utah),Project correspondence,1992-2023.,"Chronological, thereunder alphanumerical by project phase code","These correspondence files are used to manage communications with various groups related to the District and Central Utah Project Completion Act projects. They include copies of letters\, memoranda\, and notices.",Retain for 5 year(s) after end of project or program,Public,
20321,Central Utah Water Conservancy District (Utah),Agreements and contracts,1992-2023.,"Chronological, thereunder alphanumerical by project phase code","These records document agreements associated with the planning\, design\, construction\, operation\, and negotiation of a project or services. They are agreements which provide for all project activities and are used for the general management of the projects or services. They include original contracts/agreements and copies of related correspondence and memoranda. They do not include design contracts of construction contracts which are filed under ""construction contract files.""",Retain permanently,Public,
21793,Central Utah Water Conservancy District (Utah),Accounts receivable invoices,1965-2023.,Chronological by year,"These are invoices billing agencies\, companies\, or institutions for water and services supplied by the district. These invoices are part of the accounts receivable files.",Retain for 7 year(s),Public,
21792,Central Utah Water Conservancy District (Utah),Significant lawsuit case files,1887-2023.,Alphabetical by lawsuit,"These are case files for significant lawsuits filed by the district and those filed against the district. They are used in pleading cases in court and later for research purposes. They contain various court pleadings\, research material\, and attorneys' notes.",Retain permanently,Public,
12247,Magna Mosquito Abatement District (Utah),Accounts receivable,undated,Chronological,"These records consist of copies of accounts receivable prepared by municipalities to collect amounts owed by vendors\, organizations\, and citizens having accounts with municipal agencies.",Retain for 4 year(s),Public,
21802,Central Utah Water Conservancy District (Utah),Construction survey files,1992-2023.,"Alphanumerical by project phase code, thereunder chronological by date","The purpose of these files is to establish control for the physical parameters of the project. It can include all the survey notes\, sketches\, legal descriptions\, plans\, specifications\, reports\, maps\, drawings\, documents\, cut sheets and anything else required by the surveyor during construction of the project. Depending on the location of the project\, they can include all information required to set exact property boundaries including detailed legal descriptions of land parcels.",Retain permanently,Public,
13246,Taylor-West Weber Water Improvement District (Utah),Bank statements,undated,Chronological,"These are monthly statements showing the amount of money on deposit to the credit of the municipality showing date\, name of bank\, total deposit\, and withdrawals\, and cash balance with interest on daily bank balances.",Retain for 4 year(s),Public,
13623,Dixie Deer Special Service District (Utah),Accounts payable,undated,Chronological,"These are records used to pay municipal bills. Files consist of copy of checks\, invoices\, purchase orders\, and receiving reports. May also include correspondence with vendors and computer printouts (UCA 70A-2-725).",Retain for 4 year(s),Public,
23534,Central Utah Water Conservancy District (Utah),Weed and rodent control records,1980-2023.,"by project phase, thereunder chronological","These records document weed and rodent control performed on district properties and/or facilities by the use of pesticides and chemicals. Included are letters and pesticide use forms. Information includes date service was requested\, name of requestor\, types of pesticides or chemicals used\, quantity used\, date service was performed and authorizing signature.",Retain for 5 year(s),Public,
20374,Board of Pardons and Parole,High-profile criminal history case files,1987-,Alphabetical by surname,"These records support the agency's function to determine when and under what conditions persons under the jurisdiction of the Department of Corrections may be released upon parole\, pardoned\, ordered to pay restitution\, or have their sentences commuted or terminated (Utah Code 77-27-5(2010)). Files contain a comprehensive history of high-profile criminal offenders\, as determined by the agency\, including commitment papers\, agency reports\, admittance and assessment records (face sheet)\, treatment plans\, detainers\, education and work records\, correspondence\, psychological profiles\, and pre-sentence investigations.",Permanent. Retain until case is closed,Public,
80135,Board of Pardons and Parole,Inmate reference card files,1960-,Alphabetical by name,"These are quick reference files on all offenders which have had files kept on them by the Board of Pardons. They are no longer kept up-to-date because OBCIS now serves the same purpose. Includes statistical offender data\, demographic information about the inmate\, court where committed\, crime\, sentence\, and presiding judge.",Retain permanently,Public,
80138,Board of Pardons and Parole,Drug Board Hearing Recordings,1979-1999.,Chronological.,"These records support the agency's function to determine when and under what conditions persons under the jurisdiction of the Department of Corrections may receive a modification of their sentence. These records document parole hearings before the Drug Board wherein it was determined if the prisoner may may be released upon parole\, pardoned\, ordered to pay restitution\, or have their sentences commuted or terminated (Utah Code 77-27-5)(2010)). These audio recordings of the hearings include all matters proposed\, discussed\, or decided.",Permanent. Retain for 5 year(s),Public,
819,Board of Pardons,Arrest warrants,1946-1949.,Alphanumerical,,Permanent. Retain for 1 year(s),,
17153,Board of Pardons,Summaries of hearings,1936-1948.,None,,Permanent. Retain for 1 year(s),,
80134,Board of Pardons and Parole,Criminal history case files,1960-,Alphabetical by name,"These records support the agency's function to determine when and under what conditions persons under the jurisdiction of the Department of Corrections may be released upon parole\, pardoned\, ordered to pay restitution\, or have their sentences commuted or terminated (Utah Code 77-27-5(2010)). Records contain a comprehensive history of a criminal offender including the offender's name\, history of charges and commitments\, name of case worker\, copies of court records\, restitution data\, correspondence\, and all other agency reports and agreements.",Retain until case is closed,Public,
14911,Department of Cultural and Community Engagement,Disciplinary actions/grievances case files,1990-,Alphabetical by employee surname,"These case files relate to grievances and disciplinary actions taken against an employee\, including documents such as correspondence and summaries of findings. They document the history of actions taken against employees and grievances filed by employees. Information includes the nature of the allegation\, name of employee accused\, name of accused\, summaries of evidence\, actions taken against the employee\, and related information.",Retain for 3 year(s) after case is closed,Private,
14925,Department of Cultural and Community Engagement,Personal injury case files,1993-,Alphabetical by employee surname,"Records include forms\, first report of injury\, reports\, correspondence\, and related medical and investigative records regarding on-the-job injuries\, whether or not a claim for compensation was made. See Utah Code 34A-2 for Worker's Compensation Act.",Retain for 75 year(s),Private,
84486,Department of Community and Economic Development,Executive correspondence (David W. Adams: director),1985-1989.,none,"Records not duplicated elsewhere that document how the office is organized and how it functions\, its pattern of action\, its policies\, procedures and achievements. Includes electronic mail that communicates the above.",,Public,
6546,Division of Expositions,Fairgrounds building plans,1925-1988.,None,"These are blueprints of many of the buildings on the fairgrounds. Some original sketches by architects are also included. The really interesting buildings\, such as the coliseum\, were not included. These plans were found in a dumpster and are now a permanent part of Archives.",,Public,
2912,Department of Community and Economic Development. Economic Opportunity Office,Correspondence,1971-1972.,Alphanumerical,,Permanent. Retain for 1 year(s),,
7396,Division of State History,Personnel files,1950-,Alphabetical by name,These files comprise the complete work history of individuals employed by the Division of State History.,Retain for 60 year(s) after separation,Private,
7397,Division of State History,Leave application files,1980-,Alphabetical by name,These applications request leave time and document approval given.,Retain for 1 year(s),Private,
7404,Division of State History,Deposits with the State Treasurer,1977-,Chronological,These are deposit slips indicating funds transferred to the State Treasurer.,Retain for 2 year(s),Public,
7408,Division of State History,Interdepartmental transfer requests,1980-,Numerical by transfer number,These are requests to the Division of Finance to transfer funds to another agency's account.,Retain for 1 year(s),Public,
7413,Division of State History,Statehood day files,1964-,chronological,These files document the planning and activities surrounding the annual celebration of Statehood Day.,Permanent. Retain for 8 year(s),Public,
7414,Division of State History,Bicentennial activities files,1974-,Alphabetical by subject,These files document the proposed and executed plans for Utah's celebration of the U.S. Bicentennial.,Permanent. Retain for 8 year(s),Public,
7416,Division of State History,Budget operating reports,1975-,Chronological,"These reports indicate the status of appropriation accounts for the division. Except for salary withholding information and personnel projections\, they are open to the public.",Retain for 5 year(s),Public,
10341,State Historical Society,War History scrapbooks,1940-1953.,"By topic, thereunder chronological.","This series contains scrapbooks created by the military records section documenting the activities of Utahns in military service during World War II and the Korean Conflict. The contents of the scrapbooks are primarily newspaper clippings\, but there are a few other items as well. The items were mounted in books labeled ""War History Press Clippings"" followed by the name of a county. The military records section may have originally intended to organize the scrapbooks by county\, but instead chose to arrange them by topic. Topics for the World War II era include ""Casualties""\, ""Enlistments""\, ""Promotions""\, ""Furloughs""\, ""Misc. Military News""\, ""Experiences""\, ""War Memorials""\, ""Soldiers Discharged""\, "" Discharged Killed""\, ""Heroes -- Awards""\, ""Heroes""\, ""Hospitalized""\, ""Soldiers Letters""\, etc. Materials from the Korean War are grouped together chronologically without any sub-categories.",,Public,9 microfilm reels
14526,Division of State History,Antiquities general correspondence,1989-,Chronological,"Internal or external correspondence regarding general program information duplicated elsewhere\, which does not include policy decisions or directives\, how the office is organized\, how it functions\, its pattern of action\, procedures\, or achievements. Includes electronic mail that communicates the above.",Retain for 3 year(s),Public,
14531,Division of State History,Compliance case files,1976-,Alphanumerical by case identification number,"This series documents requests by state and federal agencies to work on sites which are eligible for inclusion on the National Historic Register. The records include correspondence\, environmental impact statements\, photographs\, agency inspection reports\, and related documents. Information includes the description and location of the site\, proposed changes\, assessment of project impact\, state or federal agency proposing the project\, and the Division of State History's assessment. Documents which could jeopardize the security of any archeological site are segregated and cross-referenced in the main collection of these files. This series is indexed by the Historical sites case file index (series 14532).",Permanent. Retain for 15 year(s),Public,
14546,Division of State History,Preservation special report work files,1969-,Alphabetical by project name.,"These copies of minutes of ad hoc committees\, slides\, photographs\, notes\, and report drafts are maintained to facilitate production of special reports which may be assigned by the Division Director or undertaken by the Preservation Section. Information includes names of those involved in the project and the report subject.",Retain until completion of publication or report,Public,
19771,Division of State History,Utah History Information Center annual patron registration forms,1991-,Chronological,"These forms are completed once a year by patrons who use the Utah History Information Center. They document the patron's promise to abide by the rules of the Center. Information includes name\, address\, phone number\, and signature.",Retain for 5 year(s),Private,
19795,Division of State History,Utah History Information Center photograph work orders,1991-,Chronological,"These records are sent to photographers and similar vendors to outline work needed to fill a patron's order. These work orders are completed by Utah History Information Center personnel. Information includes patron surname\, size and format of copies\, type of paper\, and any special instructions.",Retain for 1 year(s),Public,
22649,Division of State History,Director's project files,1989-,Chronological,"These subject files are used in monitoring the progress of projects conducted by the Division of State History. Information includes copies of reports\, memoranda\, correspondence\, financial statements and spreadsheets\, contracts\, and other documents related to the operation of Division projects.",Permanent. Retain for 10 year(s),Public,
22643,Division of State History,Director's program files,1986-,Chronological,"These records are subject files used in monitoring the progress of programs conducted by the Division of State History. Information includes copies of reports\, memoranda\, correspondence\, financial statements and spreadsheets\, contracts\, and other documents related to the operation of Division programs.",Permanent. Retain for 10 year(s),Public,
22613,Division of State History,Publications quarterly reports,1991-,Chronological,"This series consists of quarterly reports of the Publications section that facilitate administrative oversight by the Division of State History. Information includes the report date and activity summaries for the employees of the section\, including projects undertaken\, projects in progress\, and projects planned for the future.",Retain for 10 year(s),Public,
21940,Division of State History,Utah State Historical Society membership survey database files,1998-,Numerical by control number,"These computer files contain information on surveys from members of the Utah State Historical Society. The surveys are used to assess several aspects of the membership. The information includes gender\, age\, education level\, income\, why they became a member of the Historical Society\, which publications and events are preferred\, what the Historical Society could do to improve\, topics of interest\, and other information relating to the Historical Society. The surveys are scheduled under series 21939. In the interest of maintaining privacy\, names and addresses were not included on the forms. Other personal data was collected for demographic information. The quantitative data was input into Paradox and then transferred to Quattro Pro. The files are,converted to an ASCII format for transfer with the data file code book to the Utah State Archives as the record copy.",Permanent. Retain for 1 year(s),Public,
22639,Division of State History,Director's Department of Community and Economic Development files,1986-,"Numerical by subject code, thereunder chronological","Reference files used by the Director of the Division of State History to keep current with ongoing projects conducted by the Department of Community and Economic Development and its divisions\, one of which is State History. These files contain copies of correspondence\, policies\, meeting minutes\, memoranda\, reports\, and other documents related to the Department\, its divisions\, offices\, and programs.",Retain for 3 year(s),Public,
25533,Division of State History,Certified Local Government certification files,1985-,"Chronological by year, thereunder alphabetical by local government name.","This series documents the process a local government must follow to become a Certified Local Government (CLG). Certification requirements include passing a historic preservation ordinance and appointing a historic preservation commission. Certified cities and counties are eligible to apply for federal matching grants for historic preservation activities. The CLG certification files are used to ensure CLGs continue to meet the minimum certification requirements. Information may include copies of preservation ordinances\, resumes for commission members\, program reviews\, correspondence\, and certification agreements.",Permanent. Retain for 1 year(s) after end of project or program,Public,
25435,Division of State History,Membership renewal records,1985-,Alphabetical by member name.,"This record series is the Utah State Historical Society membership renewal forms. They are submitted annually by members to renew existing memberships. Includes the members name\, address\, category of membership and method of payment.",Retain for 5 year(s),Public,
25541,Division of State History,Local history grant program files,1997-,"Chronological by year, thereunder alphabetical by organization.","This series documents local history grants awarded by the State Historic Preservation Office. Groups eligible for grants include local prehistory and history groups\, certified local governments\, towns\, cities\, counties\, colleges and universities\, and statewide heritage organizations. Grant funds are to be used to document\, collect\, preserve\, exhibit\, and interpret Utah prehistory and history. These files contain applications\, contracts\, project reports\, studies\, certificates\, agreements\, memoranda\, correspondence\, and other records relating to receipt\, review\, award\, evaluation\, status\, and monitoring of grants. They also document the allocation of funds and project budgets.",Retain for 7 year(s) after completion of publication or report,Public,
29828,Division of State History,U.S. Fuel Company Hiawatha Coal Mine Employee Medical and In,1915-1990.,"Name, thereunder by date.","These records include protected/confidential medical and insurance histories related to the employment of private employer U.S Fuel Company Hiawatha Coal Mine. Accessioned with other historical records in bulk \, these specific records do not fall under the purview of State History.",Retain for 7 year(s),Private,
6735,Indian Affairs Commission,Vouchers and receipts financial files,i 1964-1977.,Chronological,"These are bound volumes of vouchers\, receipts\, and other financial documentation of the Indian Affairs Trust money dedicated to expenditures approved by the Board of Indian Affairs. These files include warrant requests\, receipts\, and disbursements; the sources of the funds; the names of recipients of the funds; and the approval of the board.",Permanent. Retain for 8 year(s),Public,
6738,Indian Affairs Commission,Utah Navajo Development Council (UNDC) and Utah Navajo Industries (UNI) fiscal information records,i 1975-1980.,Chronological,"These are bound records which document Utah Navajo Development Council and Utah Navajo Industries trust fund transactions. _ Included in these records are requests for funds\, and requests for authorization of billing and payment for projects such as construction and excavation. The files provide budget information\, as well. Also included are original copies of correspondence addressing financial requests and transactions\, copies of agreement contracts\, and budget documentation. Data elements include names\, addresses\, monies allocated\, dates\, and account numbers.,These are bound records which document Utah Navajo Development Council and Utah Navajo Industries trust fund transactions. _,Included in these records are requests for funds\, and requests for authorization of billing and payment for projects such as construction and excavation. The files provide budget information\, as well. Also included are original copies of correspondence addressing financial requests and transactions\, copies of agreement contracts\, and budget documentation. Data elements include names\, addresses\, monies allocated\, dates\, and account numbers.",Permanent. Retain for 10 year(s),Public,
81333,Department of Culture and Community Engagement. Division of Indian Affairs,Utah indian reference files,1970-,none,"These files provide working documentation of Indian problems\, proposed solutions\, and information used in devising programs and tracking historical issues of Utah's Indian tribes. These files include proposals relating to the MX missile installation\, drafts and completed articles on Indian issues such as health\, education\, water rights\, civil rights\, and other concerns and issues of Utah's Indian tribes.",Permanent. Retain for 10 year(s),,
9808,Department of Cultural and Community Engagement,Accounting administrative files,1980-,Chronological.,"Correspondence\, reports and data relating to voucher preparation\, administrative audit\, and other accounting and disbursing operations.",Retain for 3 year(s),Public,
14636,Department of Cultural and Community Engagement,Minorities and Women's Intern Program correspondence,1993-,Chronological,"Internal or external correspondence regarding general program information duplicated elsewhere\, which does not include policy decisions or directives\, how the office is organized\, how it functions\, its pattern of action\, procedures\, or achievements. Includes electronic mail that communicates the above.",Retain for 3 year(s),Public,
14913,Department of Cultural and Community Engagement,Recruitment files,1992-,Alphabetical by job title,"These evaluation criteria sheets\, application scoring sheets\, register\, certification of the register\, and job announcements facilitate the effective recruitment of department employees. Information includes applicant names\, addresses\, phone numbers\, gender\, age\, counties where willing to work\, veteran's status\, and application score; job title; evaluation criteria; points awarded for each application; and related information.",Retain for 4 year(s),Private,
14917,Department of Cultural and Community Engagement,Employment applications,1992-,"Chronological by date position opened, thereunder alphabetical by applicant name.","These applications\, including all attachments\, of individuals who were nor hired by the department\, are maintained to preserve information on applicants for jobs who may be qualified and considered for future employment. Information includes the name\, address\, phone numbers\, and social security number of applicant; counties and dates available for work; type of work sought\, including title and full or part time status; veteran's status; educational history\, including postsecondary schools attended\, their addresses\, hours completed\, degrees awarded\, dates of attendance and degrees\, and fields of study; work history\, showing employer name\, address\, and phone number\, supervisor name and title\, dates of employment\, and description of job responsibilities; college grades and coursework taken; and related information.",Retain for 2 year(s),Private,
85183,Department of Cultural and Community Engagement,Board briefs,1982-,Chronological,"These board briefs document the proceedings of the advisory board to the Department of Community and Economic Development. These briefs provide backgound information on agency programs\, procedures\, and plans that serve as the focal point for board discussions and decision making. The briefs include the minutes of the previous month's board meeting\, a meeting agenda\, agency reports\, program updates\, marketing travel plans\, and selected correspondence. Board meetings held in 1982 and 1983 are represented only by board minutes and have no supporting materials.",Permanent. Retain for 2 year(s),Public,
3089,Department of Community and Economic Development. Economic Opportunity Office,Financial records,1971-1978.,Alphanumerical.,"Primarily financial records for CETA\, Manpower\, and other federal employment grants to the states. Does include an organizational chart for the agency and some administrative records.",,Public,
3354,Division of State History,Publications files,i 1960-1980.,None,"A portion of the Utah State Historical Society ""archives"". The publications ""archives"" contain unarranged correspondence\, Utah Historical Quarterly articles\, newsletters\, tour guide narratives\, out-of-country mail\, Dominguez-Escalante marker information\, membership information\, book prices and receipt number information\, invoices\, etc.",,Public,
7392,Division of State History,Board meeting files,1897-,Chronological,"These are minutes\, agenda\, attachments\, and correspondence relating to the meetings of the Board of History.",Permanent. Retain for 10 year(s),Public,
3353,Division of State History,Library files,i 1970-1990.,None,"A portion of the Utah State Historical Society ""archives"". The library ""archives"" consist of correspondence\, reports\, registration sheets\, budget information\, general files\, speech texts\, surveys\, photograph library archives\, patron registers\, advisory board meeting minutes\, newspapers and periodicals\, state and local history files\, oral history files\, etc. Files for the Utah Centennial Foundation (box 26 ) and the Geographic Names Committee (boxes 8\, 27\, 28\, and 29 ) are included.",,Public,
7399,Division of State History,Payroll registers,1975-,Chronological,These are payroll control files.,Retain for 3 year(s),Public,
7401,Division of State History,Budget working papers,1970-,Chronological,These are background materials used for preparing budget estimates.,Retain for 1 year(s),Public,
7403,Division of State History,Expenditure documentation files,1977-,Chronological,These records are used as a control media to account for expenditures of the division.,Retain for 3 year(s),Public,
7402,Division of State History,Annual work program staffing plan,1970-,Chronological,This report is generated by the Division of Finance after the posting of the payroll and documents actual employee costs to date.,Retain for 2 year(s),Public,
7405,Division of State History,Motor pool files,1980-,Chronological,"These files document the use and maintenance of state vehicles and fall into two categories: 1) routine operating records; and 2) maintenance\, service\, and repair records.",Retain for 3 month(s),Public,
7407,Division of State History,Fees invoices,1969-,Numerical by invoice number,These are invoices billing non-state agencies for goods and services.,Retain for 3 year(s),Public,
7409,Division of State History,Retirement reports,1976-,Chronological,These are reports relating to retirement.,Retain for 3 year(s),Private,
7415,Division of State History,Telephone reports,1983-,Chronological,These are records related to the use and billing for the telephones.,Retain for 3 year(s),Public,
6471,Division of State History,Utah Historical Quarterly reprints,1928-1981.,Alphabetical by subject,This series contains reprints of select articles from the Utah Historical Quarterly.,,,
14502,Division of State History,Board of History member files,1896-,Chronological,"These biographical sketches\, resumes\, photographs\, and related materials pertain to members of the State Board of History. They are maintained in order to document the history of the Board and include the employment and educational histories of the board members and biographical information as supplied by the individual.",Permanent. Retain for 10 year(s),Private,
14529,Division of State History,Antiquities permits,1973-,Chronological,"These permits are issued to private entities to conduct archeological research and are maintained to document the authority of these entities to work on Utah sites. Information includes the permit number\, dates issued and expired\, bond amount\, permit duration\, investigator's name\, supervisor\, area in which work is authorized\, and the subject of any investigation.",Permanent. Retain for 7 year(s),Public,6.00 cubic feet
14549,Division of State History,Preservation quarterly reports,1975-,Chronological.,"This series consists of quarterly reports of the Preservation section that facilitate administrative oversight by the Division of State History. Information includes the report date and activity summaries for the employees of the section\, including projects undertaken\, projects in progress\, and projects planned for the future.",Retain for 10 year(s),Public,
19772,Division of State History,Utah History Information Center patron daily sign-in logs,1991-,Chronological,"These daily logs are signed by patrons each time they come in to the Utah History Information Center. They are used to generate statistics of library usage and for security reasons. Information includes name\, number in party\, time in\, and time out.",Retain for 5 year(s),Private,
19774,Division of State History,Utah History Information Center telephone inquiry tracking forms,1996-,Chronological by date of request.,"These records track requests made by telephone until those requests have been answered. Information may include the patron's name\, address\, phone\, and fax number\, as well as information detailing the request.",Retain for 5 year(s),Private,
19773,Division of State History,Research Center call slips,1991-,Chronological by date of request.,"This series contains forms completed by Research Center patrons to request materials from the research collection. Call slips are also used to track missing items. Completed forms list the identifying information for requested items\, request dates\, and patron names and signatures.",Retain for 5 year(s),Private,
19779,Division of State History,Utah History Information Center photograph order log,1991-,Chronological,"This log is used to identify photograph orders and is part of the documentation necessary for tracking permission to publish the photographs. Information includes photograph order numbers\, patron names\, processing information\, and the date the order was picked up or mailed.",Retain for 20 year(s),Private,
22642,Division of State History,Director's administrative files,1986-,Chronological,"These records contain subject files used in the day to day administration of the Division of State History. Information includes copies of correspondence\, meeting minutes\, memoranda\, reports\, financial statements and spreadsheets\, contracts\, technical and sales literature\, and other documents related to the administration of the Division.",Permanent. Retain for 10 year(s),Public,
19785,Division of State History,Research Center reference correspondence,1980-,Chronological by date of correspondence.,This series contains patron queries addressed to the Research Center. Records may originate in paper or e-mail formats. Correspondence is filed separately from program and project correspondence.,Retain for 3 year(s),Private,
19794,Division of State History,Utah History Information Center photograph order and use permission forms,1991-,Numerical by order number.,"This series contains forms used when processing patron orders for copies from State History's extensive photograph collection. Series information includes lists of photographs ordered\, descriptions of the intended use of the images\, and patron signatures.,These records contain unique information in rough notes or drafts assembled or created and used to prepare or analyze other documents. The information adds proper understanding to the formulation and execution of policies\, decisions\, actions\, or responsibilities.",Retain for 10 year(s),Private,
22650,Division of State History,Director's state committees and task forces files,1986-,Chronological,"Reference files used by the Director of State History that relate to the functions of state-operated committees and task forces with which the Director has been involved. Information includes copies of meeting minutes\, memoranda\, correspondence\, reports\, and other documents related to the committees and task forces.",Permanent. Retain for 6 year(s),Public,
22651,Division of State History,Director's related organization files,1986-,Chronological,"These files are used by the Director of State History to document the operation of non-state organizations\, especially non-profit groups with which the Director has been involved. Information includes copies of meeting minutes\, memoranda\, correspondence\, reports\, and other documents related to these organizations.",Permanent. Retain for 6 year(s),Public,
22653,Division of State History,Director's professional and management development files,1986-,Chronological,"These files document the Director' attendance and participation in the professional training seminars\, classes\, and workshops. Information includes syllabi\, class notes\, handouts\, manuals\, workbooks\, and certificates of completion.",Retain for 3 year(s),Public,
22612,Division of State History,Collections quarterly reports,1991-,Chronological,"This series consists of quarterly reports of the Collections section that facilitate administrative oversight by the Division of State History. Information includes the report date and activity summaries for the employees of the section\, including projects undertaken\, projects in progress\, and projects planned for the future.",Retain for 10 year(s),Public,
22641,Division of State History,Director's Department of Human Resource Management files,1986-,Chronological,"Reference files used by the Director of State History to keep current with the Department of Human Resource Management (DHRM)\, and its policies. Information includes copies of correspondence\, policies\, memoranda\, reports\, and other documents related to DHRM\, and its divisions\, offices\, and programs.",Retain for 3 year(s),Public,
26652,Division of State History,Library project grant applications,1990-,Chronological by date of application.,"This series contains library grant applications submitted for state and federal funds. These records document the use of funds received for projects involving map evaluations\, digitization of special collections\, film preservation\, lecture series\, and other projects. Records include grant applications\, grant procedures\, financial records\, summaries\, and final reports.",Permanent. Retain for 3 year(s),Public,
25924,Division of State History,Deaccessioned microfilm,2005.,none,"This series is microfilm previously part of the Division of State History's Library collection. The reels were determined to be of Utah State Archives origin so were returned in 2004. Many are local and/or county records\, but as they do not have Archives microfilm accession numbers their own matching series are not yet known.",,Public,
25736,Division of State History,Museum exhibit files,1982-,"Chronological by date, thereunder alphabetical by exhibit name.","This series describes the exhibits that are part of the Utah State Historical Society Museum program. The files include correspondence\, loan forms\, newspaper articles\, exhibit captions\, and other general exhibit information.",Permanent. Retain for 8 year(s),Public,
25524,Division of State History,Annual Meeting records,1993-,Chronological,"The Utah State Historical Society hosts a meeting each year which includes presentations\, awards\, and a keynote speaker. These records consist of the planning minutes\, presentation proposals\, award nominations\, flyers\, programs\, and registration information for the annual meeting.",Permanent. Retain for 8 year(s),Public,
25540,Division of State History,Utah Historic Preservation Tax Credit program files,1976-,"Chronological by date, thereunder alphabetical by city","This series documents the tax credit program administered by the State Historic Preservation Office for the general public. The tax credit program allows twenty percent of all qualified rehabilitation costs to be deducted from taxes owed on Utah income or corporate franchise tax. These records contain state and federal tax credit information\, correspondence\, applications\, before and after photographs\, and national register forms.",Permanent. Retain for 10 year(s),Private,
25525,Division of State History,Special events records,1992-,Chronological,"The Utah State Historical Society hosts a variety of special events including the Governor's Conference on History and Heritage\, Brown Bag Lecture Series\, Harvest Celebration\, Founders Day\, holiday events\, and book signings. These records consist of planning minutes\, presentation proposals\, flyers\, programs\, lists of participants\, and correspondence for these special events.",Permanent. Retain for 8 year(s),Public,
30148,Division of State History,UDOT maps,1900-,Chronological by map number.,UDOT maps,Retain permanently,Public,
1118,Division of State History,Administrative records,1897-1992.,Alphanumerical.,"Documents created by the agency\, including pamphlets\, reports\, leaflets\, file manuals\, and other published or processed documents. Consists primarily of isolated publications not part of a more specific series.",,Public,
7400,Division of State History,Warrant requests,1977-,Numerical by warrant number,These are agency copies of warrant requests.,Retain for 1 year(s),Public,
7406,Division of State History,General ledgers,1977-,Chronological,These are general ledgers accounting for expenditures and credits.,Retain for 10 year(s),Public,
7410,Division of State History,Employee benefit matching money reports,1981-,Chronological,These are files indicating deductions taken and benefits earned by the employee.,Retain for 3 year(s),Private,
7412,Division of State History,Administrative subject correspondence files,1971-,Alphabetical by subject,These files contain correspondence relating to the interaction of the Historical Society with the community and professional organizations throughout the country.,Permanent. Retain for 8 year(s),Public,
7411,Division of State History,Individual board member files,1965-,Alphabetical by name,These are files documenting the qualifications and actions of the members of the Board of History. The information contained in the files is open to the public except for family and other personal information falling outside the parameters of IRM policy I-502.,Permanent. Retain for 1 year(s),Public,
6470,Division of State History,Utah historic preservation newsletter,1970-1971.,Alphanumerical,"Publication created by the Utah State Register of Historic Sites\, 1970-1971. Discusses preservation planning\, funding\, and events concerning nominated and recently registered historic buildings.",,Public,
6466,Division of State History,Informational and commemorative brochures,1968-1981.,Alphanumerical,,Permanent. Retain for 1 year(s),,
5830,State Historical Society,Historic trails maps,1940-1960.,Alphanumerical,Includes an aperture card of Pioneer Trails Across Utah 1846-1850; Hastings Cut Off in Wyoming; Pony Express Route.,Permanent. Retain for 1 year(s),,
5831,Division of State History,Annual Budget Reports,1965-,Alphanumerical,Agency reports at the end of the fiscal year on the status of appropriation accounts and apportionment.,Retain permanently,Public,
13512,Division of State History,Native American burial and funerary items inventories,1994-2016.,Chronological by date inventory is received,"These records are compiled by the state's heritage/historical parks to collect information regarding Native American burial sites. Information includes inventories of bones and ancient artifacts\, such as baskets or pottery\, that are uncovered and maintained by either the heritage park or the Division of State History. Indian remains are not currently removed\, but are photographed\, inventoried\, then reburied. State History is involved in all phases of the excavation of artifacts.",Permanent. Retain for 1 year(s),Protected,
14528,Division of State History,Archeological field notes,1973-,Alphabetical by site name,These are field notes made by Division of History archeologists in compiling site information for Archeological reports (series 14527). They are maintained in order to provide additional detailed documentation to supplement the Archeological reports. Information includes the description and inventory of the site.,Permanent. Retain until administrative need ends,Protected,
14530,Division of State History,Private contractor archeological reports,1973-,Alphabetical by site name,"These narrative reports\, photographs\, and field notes are created by private researchers who contract with the state to document archeological sites in Utah. Information includes a description of the site\, inventory of the site components\, and related information. Photograph originals are generally stored separately\, and occasionally field notes may also be stored separately by the researcher.",Retain permanently,Protected,
14532,Division of State History,Compliance case files index,1976-,"Alphabetical by county, thereunder alphanumerical by project identification number","This index was prepared as a finding aid to the Compliance case files\, series 14531. It included the case number\, project name\, and location. The index was produced on paper from 1976 to 1989; since 1989\, index data has been in electronic form and includes the case number\, project name and number\, county location\, name and identification number of agency sending report\, date correspondence was logged in and out\, initials of employee\, purpose of project\, and comments.",Permanent. Retain for 15 year(s),Public,
14552,Division of State History,National Register of Historic Places case files,1969-,"Numeric by status level, thereunder alphabetical by county name, thereunder by town name","These photographs\, historical research reports\, archeological reports\, correspondence\, and related papers document requests for inclusion on the National Register of Historic Sites. When a request is made by an individual\, a case file is opened\, and a visual survey of the site is made. This is the first status level. At the second level\, a significant amount of historical research into the site is added in order to support the claim that the site is of historic value. At the third level\, the site is accepted onto the National Register as outlined by 36_CFR 60 (1992).",Retain permanently,Public,
14527,Division of State History,Antiquities section archeological reports,1973-,Alphabetical by title,"These narrative reports\, photographs\, and field notes are maintained to preserve a record of the archeological sites in Utah. Information includes a researcher's description of the site\, inventory of the site components\, and related information. Photograph originals are generally stored separately\, and occasionally field notes may also be stored separately by the researcher.",Permanent. Retain until administrative need ends,Protected,84.35 cubic feet
81335,Department of Culture and Community Engagement. Division of Indian Affairs,Tribal information files,1970-,none,"These files provide documentation indicating problems and proposed solutions for the Ute\, Goshute\, and Shoshonis tribes. These files include reports\, proposed legislation\, proposed solutions\, and other materials relating to these tribes.",Permanent. Retain for 7 year(s),,
12026,Dept. of Community and Economic Development. Executive Office,Sports organizations records,1988-1992.,Alphabetical by name of association or event.,"These records are compiled by the Executive Director of the Department of Community and Economic Development (DCED) to document the activities and plans of various private sports organizations in Utah\, some of whom may receive state funding. The director is often one of the board members for these organizations\, which include the Utah Sports Foundation and the Utah Ski Association\, and is heavily involved in their activities. These records include copies of meeting minutes and data about the organization's plans. These records also contain information about the 1998 Olympic bid efforts and the Olympic training facilities. Information,regarding the bid process includes International Olympic Committee (IOC) members' site visit itineraries and correspondence. Also included is information about events surrounding the actual bid in England and about annual IOC meetings.",,Public,
14610,Utah Statehood Centennial Commission,Grants case files,1993-1997.,Numerical by contract number.,"These applications\, grant contracts\, contract amendments\, quarterly reports\, invoices\, correspondence\, and related documents are maintained to document the activities funded by the commission and carried out by local organizations (county centennial commissions\, individuals\, and non-profit private organizations) to celebrate the centennial of Utah statehood in 1996. Information includes the name\, address\, and location of applicant; name of contact person; description of planned activities; budget estimates; application status with the Centennial Commission; amount awarded; amounts disbursed with dates of disbursement; and narrative descriptions of progress of the grantee.",,Public,
14617,Utah Statehood Centennial Commission,County centennial committees case files,1993-1997.,Alphabetical by county.,"These requests for reauthorization are from county level organizations to the Centennial Commission to continue participation as centennial committees. They are maintained to administer the authorization of local county organizations. Information includes the county name; name\, address\, and phone number of contact person; summary of activities and projects; plans for future projects; and related information.",,Public,
18614,Utah Statehood Centennial Commission,Legislative records,1989-1995.,None.,These records document the establishment of the laws and procedures the Centennial Commission would abide by and include copies of legislation proposed and passed.,,Public,
18618,Utah Statehood Centennial Commission,Audio-visual materials,1996-1997.,None.,"Videos\, cassette tapes\, and compact discs\, including radio and television spots\, a promotional video distributed to all schools and agencies\, music\, etc. pertaining to centennial activities around the state.",,Public,2.00 cubic feet
1947,State Library Division,Blind and physically handicapped program administrative files,1961-,Alphabetical by subject,"These files document the administrative actions of the director of the Blind and Physically Handicapped Program. These files are treated by the program director as working files. They include transactional and housekeeping correspondence\, copies of contracts\, agreements\, program files\, staff conference materials\, and reading files. Narrative and statistical reports summarizing the function\, service and accomplishments of the Program are included in the State Library's annual reports and the detailed minutes of the Library Board.",Retain until administrative need ends,,
21787,State Library Division,Bookmobile service development contracts,1990-,Alphabetical by county,These contracts document agreements between local libraries and the State Library to continue the Bookmobile service in each county.,Retain for 7 year(s),Public,
14611,Utah Statehood Centennial Commission,Rejected grant applications,1993-1997.,Numerical by application number.,"Applications submitted by individuals or groups seeking funds to hold activities to celebrate the centennial of Utah statehood\, but rejected by the Centennial Commission. Accepted applications are made a part of Grants case files\, series 14610. Information includes the name\, address\, and location of applicant; name of contact person; description of planned activities; budget estimates; and application status with the Centennial Commission.",,Public,
18611,Utah Statehood Centennial Commission,Officially licensed centennial products,1993-1996.,Chronological.,"These records establish which products would be officially licensed to bear the centennial logo. The marketing committee of the commission reviewed the applications. Information includes application\, contract\, royalties tracked\, licensing fees paid\, photos\, catalog information and preparatory work to produce the catalog.",Permanent. Retain for 1 year(s),,
18635,Utah Statehood Centennial Commission,Administrative records,1992-1997.,None.,"These records document the varied activities of the Centennial Commission. They include general office records such as personnel files\, budget records\, audit reports\, computer working discs\, etc. They also include the work records\, calendars\, reports\, correspondence\, photographs\, etc. pertaining to the special events and activities sponsored in honor of the centennial: Buffalo soldiers visit\, ambassador program\, passport program\, centennial tree\, State fair activities\, kick-off events\, balls\, workshops\, etc.",,Public,
19198,Utah Statehood Centennial Commission,Chronological files,1992-1994.,Chronological.,"This outgoing correspondence of the Centennial Commission director\, plus news releases and similar material\, documents the history of the commission\, its policies\, and the activities of its director. Correspondence and similar dated material provides running documentation of what the Centennial Commission did.",,Public,
25475,Department of Cultural and Community Engagement. Utah Commission on Service and Volunteerism,Public relations videos,1994-,Chronological by date,"This record series consists of Utah Commission on Volunteers public relations videos. They include video news clips of volunteer awards\, volunteer summits\, Points of Light honorees\, award winners\, and volunteer conferences. Each year the Commission acquires 15-20 full length video tapes of local television broadcasts from a news clipping company.",Permanent. Retain for 7 year(s),Public,
30176,Provo (Utah),Mayor's Advisory Boards appointment records,1980 -,Alphabetical by board name.,"These files document the appointment of persons to advisory boards and committees established by the Provo city for the purpose of providing information to the mayor regarding the direction of city services. Records may include letters of recommendation\, letters of appointment\, resumes\, and related correspondence.",Retain permanently,Public,
10006,Department of Cultural and Community Engagement,Travel reimbursements,1980-,Chronological,"Correspondence\, forms\, and related records pertaining to agency travel and transportation functions.",Retain for 3 year(s),Public,
12325,Department of Community and Economic Development,Polynesian Advisory Council Polynesian day records,1988-1990.,none,"Notes about Polynesian Day activities and interaction with the Iosepa Society in planning the observance (August 1\, 1990).",,Public,
14634,Department of Cultural and Community Engagement,Minorities and Women's Intern Program resume files,1993-,"Chronological by term sought, thereunder alphabetical by major","This series consists of resumes and associated correspondence or supporting materials. They are maintained in order to have a record of a pool of individuals interested in seeking internships through this program. Information includes the name\, address\, educational history\, and employment history of applicants\, and any other information which may be submitted.",Retain for 2 year(s),Public,
14912,Department of Cultural and Community Engagement,Position and reclassification request files,1993-,Alphabetical by job title,"This series includes memoranda\, DHRM-9 description of position\, organizational charts\, class specifications\, position description questionnaires\, and related records. They document the requests of the Department of Community and Economic Development (DCED) to create positions and the requests of DCED employees to have their positions reclassified. Information includes job title\, description of job functions and tasks\, salary ranges\, and minimum qualifications. If the file is for a reclassification\, then the series includes the name\, title\, home address and phone number\, social security number of requesting employee; date of request; basis for request; and similar information.",Retain for 3 year(s),Public,
14922,Department of Cultural and Community Engagement,Fiscal year closing package financial records,1988-,Chronological,Yearly or period 13 edition of FIRMS reports. OBSOLETE RECORD SERIES BY 1998.,Retain for 10 year(s),Public,
14928,Department of Cultural and Community Engagement,Incentive awards program reports,1992-,"Chronological, thereunder alphabetical by employee surname",Reports pertaining to the operation of the incentive awards program.,Retain for 5 year(s),Public,
23140,Department of Cultural and Community Engagement,Payment documents,1995-,Numerical by FI-NET document number,Requests from state agencies to the Division of Finance to pay vendors for supplies and/or services the vendors have provided to the agencies.,Retain for 7 year(s),Public,
26254,Department of Cultural and Community Engagement,Conference files - association of space explorers (ASE),October 2005.,Chronological by date,"The Association of Space Explorers was a very rare event for the USA. Former Senator Jake Garn and an astronaut was host to the worlds living astronauts and cosmonauts. They held this conference to review the state of space travel and to meet in general technical sessions. Some social events and awards were also held. The contents include the agenda of events\, photographs of several events including the opening ceremonies with the Governor welcoming the ""fliers"". Also included are press releases and some technical data.",,Public,
59902,Department of Cultural and Community Engagement,Attorney General's opinion case files,1983-,"Chronological by date, thereunder numerical by case number","These files document situations instigating the request for and reception of formal and informal opinions from the attorney general's office. The files include correspondence and memoranda describing the issues\, and opinions from the attorney general's office.",Permanent. Retain for 5 year(s),Public,
85031,Department of Cultural and Community Engagement,Block grant files,1983-,none,"Annual reports on grants received by State agencies from the Federal Government\, which may contain applications\, notice of award\, program reports\, and correspondence.",Permanent. Retain for 5 year(s),Public,
3655,Division of State History,Abstracts of county documents,1947.,By county.,"William R. Palmer realized a need to collect and care for the records of local governmental units. As a member of the Board of State History\, he expressed this need in the meeting of that board on April 3\, 1937: ""They need safety\, if we are ready for them."" Ten years later the board acted and appointed Palmer to serve as state archivist. In June 1947\, Palmer began his official activities. He spent a year visiting ten counties in southern Utah\, copying some records\, and beginning a microfilming program\, but his activity was halted on the advice of Utah's attorney general\, who recommended that legislation be obtained to clarify the society's authority. These are Palmer's extensive notes on the records of those counties.",,Public,
22652,Division of State History,Director's professional organization and activities files,1986-,Chronological,"These reference files are used by the Director of State History to document the activities of various professional organizations with which the Director is involved. Information includes copies of meeting minutes\, memoranda\, correspondence\, reports\, annual meeting programs\, and other documents related to the Director's involvement with these organizations.",Permanent. Retain for 6 year(s),Public,
22654,Division of State History,"Director's research, writing, and professional paper files",1986-,Chronological,"These files document the development of professional papers written by the Director of State History. Information includes research notes\, copies of documents\, outlines\, drafts\, and final copies of the papers.",Permanent. Retain for 10 year(s),Public,
22611,Division of State History,Division quarterly reports,1989-,Chronological,"These reports document the projects and activities of the Division of State History each quarter. The reports are divided into three sections: preservation\, collections\, and publications. The reports may also include other sections. The reports track the progress of State History's projects and programs during each quarter. Some of the information may be included in the Division's annual reports (series 6459).",Permanent. Retain for 10 year(s),Public,
22640,Division of State History,Director's Department of Administrative Services files,1986-,Chronological,"Reference files used by the Director of State History to keep current with the Department of Administrative Services (DAS)\, and its policies. Information includes copies of correspondence\, policies\, memoranda\, reports\, and other documents related to DAS\, and its divisions\, offices\, and programs.",Retain for 3 year(s),Public,
21939,Division of State History,Utah State Historical Society membership surveys,1998-,None,"These survey forms were first sent to members of the Utah State Historical Society in 1998\, to assess several aspects of the membership. The information includes gender\, age\, education level\, income\, why they became a member of the Historical Society\, which publications and events are preferred\, what the Historical Society could do to improve\, topics of interest\, and other information relating to the Historical Society. In the interest of maintaining privacy\, names and addresses were not included on the forms. The forms contain the raw data of the survey results. The quantitative data were input into Paradox and then transferred to Quattro Pro. The computer files are converted to ASCII format for transfer to the Utah State Archives. The computer files are scheduled under series 21940. The original forms contain comments that were not input into the electronic files.",Permanent. Retain for 3 year(s),Public,
26149,Division of State History,State Historic Preservation Office consultation records per Section 106,1993-,"Chronological by year, thereunder numerical by case number.","The State Historic Preservation Office (SHPO) provides guidance in the protection of cultural resources as directed by federal and state law. These records consist of requests from federal and state agencies for consultations regarding archaeological and historic resources such as archaeological sites\, historic buildings\, rock art\, canals\, and other historic sites. Information includes correspondence\, legal agreements\, and supporting documentation regarding determinations of eligibility for the National Register of Historic Places. These documents are used to track decision-making processes\, uphold agreements\, supplement site information\, support agency compliance\, and may indicate factors considered in the formulation of land use policies in the state.",Permanent. Retain for 18 year(s),Protected,30.00 cubic feet
30379,Division of State History,Library catalog,1980-2008.,Alphabetical.,"These are index cards comprising the State History library's card catalog\, in use from ca. 1980 to before 2008.",Permanent. Retain until final action,Public,
29460,Division of State History,Archaeological sites reference maps,1973-,Alphabetical by region,"These records are maps used to identify and document archaeological sites throughout Utah. These maps are used for general reference\, while more detailed maps of each site are kept separately.",Permanent. Retain for 10 year(s),Protected,1.25 cubic feet
29883,Division of State History,Antiquities Section archaeological site forms,1973-,"Alphabetical by county, thereunder chronological by site form number.","These records are narrative forms concerning archaeological sites collected by the Antiquities Section under Utah Code 9-8-304(f)(2007) and federal National Historic Preservation Act (NHPA) Section 101 (54-USC-302303). Information includes a description of the archaeological site\, photographs of the site and site artifacts\, a site location map and a site sketch.",Retain permanently,Public,
81334,Department of Culture and Community Engagement. Division of Indian Affairs,Utah indian historical files,1970-,none,"These files contain historical documentation depicting issues relating to problems of Utah's Indian tribes\, and summaries of commissions and conferences. These files include materials and summaries from the American Indian Policy Review Commission and the Governor's Interstate Indian Council Conference\, and reports and information relating to specific Indian issues.",Permanent. Retain for 7 year(s),,
14915,Department of Cultural and Community Engagement,Training materials,1993-,Chronological,"This series contains materials prepared for Department of Community and Economic Development (DCED) training programs\, including manuals\, handouts\, and similar documents. They are used to support DCED training programs.",Permanent. Retain until end of project or program,Public,
14921,Department of Cultural and Community Engagement,Fixed inventory list,1992-,Numerical by asset identification number,"These records are used to track and control capital outlay such as office equipment (chairs\, typewriters\, etc.) and other fixed assets including tools\, machinery\, and other large equipment.",Retain for 2 year(s),Public,
14923,Department of Cultural and Community Engagement,Time and attendance reports,1989-,"Chronological by report date, thereunder alphabetical by employee surname","State employee time sheets\, including flextime attendance reports\, supplemental time and attendance records\, such as sign-in/sign-out sheets and work reports that are used for time accounting under flextime systems.",Retain for 3 year(s),Public,
14916,Department of Heritage and Arts,Human Resources category AM employee files,1994-2017.,Alphabetical by employee surname,"These are lists of employees and agreements with the Department of Human Resource Management (DHRM). They document the approval of DHRM for the Department of Community and Economic Development (DCED) to have certain employees classified as category AM employees (exempt professional\, hired at the discretion of DCED).",Retain for 1 year(s) after superseded,Public,
14924,Department of Cultural and Community Engagement,Payroll register,1989-,"Chronological the report date, thereunder alphabetical by employee surname","Display of earnings\, deductions\, taxes\, net income\, and warrant or direct deposit information. These documents are prepared and used for payroll disbursement.",Retain for 3 year(s),Private,
24309,Department of Cultural and Community Engagement,Census data records,1980.,None,Records created by the Utah State Department of Community and Economic Development to provide for the development of a state census data center to provide a census data base for use in planning projects that require population data. Also includes records pertaining to coordination of the national 1980 census in Utah to assure an accurate and complete census.,,Public,
85030,Department of Cultural and Community Engagement,Budget reports files,1983-,none,Agency reports at the end of the fiscal year on the status of appropriation accounts and apportionment.,Permanent. Retain for 7 year(s),Public,
3350,Department of Community and Economic Development. Economic Opportunity Office,Grant project files,1966-1972.,Alphanumerical.,"Accepted proposals and applications\, contracts\, project reports\, studies\, certificates\, agreements\, memoranda\, correspondence\, and other records relating to receipt\, review\, award\, evaluation\, status and monitoring of grants; allocation of funds and project budgets. Specific grant case files may have additional state and federal retention requirements\, please contact the State Archives to schedule a specific retention.",,Public,
59903,Division of Expositions,Correspondence,1948-1983.,Chronological.,"This series contains correspondence to and from the Division of Expositions (formerly State Fair Association) which administers the State Fair. The correspondence contains information pertaining to agency activities\, agency staff\, events\, buildings\, meetings\, exhibits\, and prizes. Also included with the correspondence are photographs and publications.",,Public,
14789,Department of Community and Culture. Office of Energy Services,Original artwork,1978-2001.,Chronological,This series contains original artwork created for the agency for use in promotional and educational campaigns.,Permanent. Retain for 5 year(s),Public,
25310,Department of Cultural and Community Engagement. Utah Commission on Service and Volunteerism,AmeriCorps grant records,1994-,Chronological by grant year.,"These records document AmeriCorps grants\, programs and contracts with the State of Utah. Information within these files covers the scope of work\, standard terms and conditions\, agreed upon terms\, and the budget used throughout the program year. Files contain contracts\, program correspondence\, member enrollment forms\, program financial reports\, and other information required by the Corporation for National Service (AmeriCorps federal funding source).",Retain for 3 year(s) after end of project or program,Private,
25638,Utah Commission on Volunteers,Brigham Young University public relations senior project books,1994-1997.,Chronological,"This series documents a project that was completed by senior level Brigham Young University public relations students working with the Utah Commission on Volunteers. The students examined the Utah Commission On Volunteers and made recommendations for public relations campaigns and a strategic plan. The records include statewide survey responses\, campaign proposals\, and project reports.",Permanent. Retain for 10 year(s),,
5049,Provo (Utah). City Court,Reference to claims register,1880-1900.,None,,,Public,
6213,Provo (Utah). Police Department,Police records index,1967-,Alphanumerical,"This is an alphabetical index of names which contain information on each individual having been interrogated\, arrested\, or named as a suspect or accomplice in a crime\, and the names of victims\, complainants and witnesses to police incidents. It includes information on arrested persons (cross referenced by aliases)\, complainants\, witnesses\, and victims (providing name\, address\, date of birth\, race\, and sex)\, incident date\, incident type\, names of persons and businesses in contact with the police departments\, notice of content\, and report of recorded event.",Retain until administrative need ends or for 0,Private,
17812,Provo (Utah). Police Department,Arrest tickets,1951-,,"These are forms used to report arrests made by the police department. They usually include complete information and description of person arrested\, date\, arrest time\, arrest location\, charges\, description of offense\, witnesses\, victims\, suspects\, and name of officer(s) making arrest. Sometimes report is a multi-part form\, with a copy sent to the county jail.",Retain for 10 year(s),Private,
17813,Provo (Utah). Police Department,Special investigating task force,1974-,,,Retain permanently,,
15879,Provo (Utah). Mayor,Election ballots,undated,,"These are packets of official ballots of municipal elections cast by voters. They must be kept ""unopened and unaltered for twelve months."" If election is not contested the ballots are ""burned without opening or examining the contents"" (UCA 20-7-38\, 20-5-45).",Retain for 22 month(s),Exempt,
15882,Provo (Utah). Mayor,Election returns,undated,,These are books of tabulations counted by the election judges. They serve as the official tally of votes for municipal elections.,Retain for 22 month(s),Public,
30361,Provo (Utah). City Council,Ordinances and resolutions,1861-,Chronological by adoption date.,"These ordinances are rules\, laws or statutes adopted by a local legislative body. Records include codified ordinances and indexes.",,Public,
13503,Provo (Utah). Police Department,Personnel records,1967-,Alphabetical by surname,"This is a report of daily activity per work shift per officer. It is used to compile annual reports and for planning and budgeting purposes. It usually includes date\, case number\, case type\, but may also show officer's name\, shift\, vehicle number\, total hours on and off duty\, administrative time\, and investigative time.",Retain for 2 year(s),Public,
83990,Provo (Utah). Justice of the Peace,Civil docket books,1909-1911; 1918-1919.,Chronological,"These docket books contain completed forms used to document actions of the justice of the peace in civil cases. The cases largely concern the collection of monies owed to businesses and to Provo City. Recorded information includes: names of defendants\, attorneys\, dates summons served\, judgments rendered\, and the signature of the justice of the peace. The 1909-1911 volume covers case numbers 1-239 and contains a few loose papers and correspondence concerning the court. The 1918-1919 volume covers case numbers 367-508 as well as one city court case.",,Public,
15869,Provo (Utah). Mayor,Appointment files,undated,,"These files document the appointment of persons to advisory boards and committees established by the City Council or Mayor\, usually by resolution or policy and procedure. These files may include letters of recommendation\, letters of appointment\, resumes\, and related correspondence.",Retain permanently,Public,
15881,Provo (Utah). Mayor,Election records,undated,,"These include all other records and forms (excluding ballots\, canvasses\, and returns) required in the municipal election (UCA 20-5-45(2)).",Retain for 22 month(s),Public,
15887,Provo (Utah). Mayor,Proof of publication,undated,,"These files contain evidence of the publication of a document or public notification appearing in a local newspaper\, usually for hearings\, sale of bonds\, budget\, and council meetings (UCA 78-25-14).",Retain for 6 year(s),Public,
85154,Provo (Utah). Mayor,Correspondence,"i 1883-1885, 1979.",Chronological.,Incoming and outgoing mail relating to city Administrative functions and matters.,,,
29653,Provo (Utah). City Council,Proposed City Hall plans,1889.,None.,,,,
29847,Division of State History,Event posters,2015-2018,Chronological,,,Public,0.50 cubic foot
6739,Indian Affairs Commission,Scrapbooks,i 1969-1978.,Chronological,"These are scrapbooks containing newspaper articles and other documentation that form a history of Utah's Indian population and provide supplementary background information for decision-making by the Board of Indian Affairs. Included in these records are newspaper articles\, press releases\, names\, dates\, and accounts of events.",Permanent. Retain for 10 year(s),Public,
6741,Indian Affairs Commission,Students checkbook ledger,i 1963-1965.,Chronological,"This record series is a checkbook log which documents the disbursement of funds to students and educational institutions\, and the purchase or rental of items associated with the educational program funded by the Office of Indian Affairs. This record includes the names and addresses of students\, educational institutions\, purchased or rented items\, amounts expended\, dates\, and check numbers.",Permanent. Retain for 10 year(s),Public,
6740,Indian Affairs Commission,Board of Indian Affairs resolution logbooks,i 1969-1983.,Chronological,"These are logbooks which document resolutions made by the Board of Indian Affairs concerning actions to be taken\, loans to be granted\, and funds to be dedicated. The logbooks also contain notes regarding the disposition of the resolution. Included in this series are the resolution and number\, date\, names\, fund amount approved\, and descriptions of 'disposition of resolutions'.",Permanent. Retain for 10 year(s),Public,
85251,Department of Culture and Community Engagement. Division of Indian Affairs,Administrative records,1964-,Alphabetical by subject.,"This series contains newspaper clippings\, financial records\, population data\, and reports.",Permanent. Retain until administrative need ends,Public,
21783,State Library Division,Intermountain Community Learning and Information Services records,1986-,Chronological,"These records document the implementation and management of a Kellog grant to Utah for the establishment of two information technology centers in Price City Library and Uintah County Library. Among the general grant records is the final report\, which is a video.",Permanent. Retain for 5 year(s),Public,
29888,State Library Division,Governor's Conference records,1978-1992,Alphabetical by committee name.,"These records document the creation of a state conference dedicated to library and information services. The State of Utah held their Governor's Conference in conjunction with the National Conference of Library and Information Services sponsored by the American Library Association and hosted by the White House in the 1970s. Records include committee meeting minutes\, event plans\, budgets\, national coordination documents\, and summaries of events.",Retain permanently,Public,
14612,Utah Statehood Centennial Commission,Licensing case files,1993-1997.,Numerical by license number.,"These applications\, contracts\, contract amendments\, correspondence\, and related documents are maintained to document and administer the agreements which license private entities to use Centennial Commission logos to manufacture and sell products commemorating the centennial of Utah's statehood. Information includes the name\, address\, and location of applicant; name of contact person; description of marketing strategy; products to be marketed; budget estimates; terms of licensing contract\, including royalties and fees; and amounts received by the Centennial Commission.",,Public,
18617,Utah Statehood Centennial Commission,Preparatory workshop event files,1993-1995.,Chronological.,"The Centennial Commission conducted preparatory workshops periodically to help the counties ready themselves for the events that would be taking place. The purpose was for teaching and orientation. The workshops were held in Logan\, Brianhead\, and St. George and typically included an attendance of 300 invididuals. These records include training manuals distributed at the workshops as well as records pertaining to their planning\, including correspondence\, costs involved\, and invitations.",,Public,
18627,Utah Statehood Centennial Commission,Wagon train event files,June 1997.,Alphabetical by topic.,"These records document the centennial wagon train\, a commemoration of transportation at the time of statehood\, which took place in June 1996. The train started in Logan and traveled to Cedar City\, with an event happening every night it stopped (including speeches\, a wedding\, etc.). Each county was represented on the train\, though the involvement was smaller outside of Salt Lake City. Information in event files typically includes correspondence\, any permits required\, invitations and programs\, lists of who was invited\, photos\, preparatory and planning records\, catering records\, security and crowd control records\, donation information\, transportation information\, chain of command for the event\, what was rented or purchased to bring the event to pass\, all bids and costs\, and records documenting advance trips taken by staff to establish the sites.",,Public,
19197,Utah Statehood Centennial Commission,Kim Burningham's subject files,1994-1997.,Alphabetical by subject.,"These records document the time that Kim Burningham spent as director of the Centennial Commission\, from March 1994 through December 1995. These files cover all subjects of interest to him\, plus events related to the centennial celebration. Information includes correspondence\, meeting minutes\, and reference material.",,Public,
19202,Utah Statehood Centennial Commission,Doug Blaser's subject files,1992-1994.,Alphabetical by subject.,"These records document the time that Doug Blaser served as director of the Centennial Commission\, from January 1992 through January 1994. He was responsible for getting the necessary legislation adopted and starting the centennial license plate program\, which funded the centennial activities. Information includes correspondence\, drafts of legislation\, meeting minutes\, and license plate design records.",,Public,
19513,Utah Statehood Centennial Commission,Postage stamp art,1993-1994.,Chronological.,"Original art designs for proposed United States postage stamps celebrating Utah's centennial. The five designs\, entitled ""Eagle Gate\,"" ""Minijumbo State Seal\,"" ""Arch""\, ""Star""\, and ""Seagulls"" are all by L. Burrows.",,Public,
14665,Department of Community and Culture. Office of Energy Services,Energy audits,1978-2001.,Alphabetical by building name,"These audits of state and local government buildings are conducted to determine whether or not a major project should be undertaken to improve the energy efficiency of the building. If it is decided that further detailed study is necessary\, then an Engineering report\, series 14666\, is commissioned. Information includes size of the building\, utility usage data\, description of existing energy-saving systems\, and summary of energy-saving potential. This series is maintained permanently in the agency for reference purposes.",Retain permanently,Public,
29685,Department of Cultural and Community Engagement. Utah Commission on Service and Volunteerism,Volunteer Generation Fund grant records,2013-,Chronological.,"These are records of grants awarded by the agency to grant recipients\, under the federal Volunteer Generation Fund grant program funded by the Corporation for National and Community Service (CNCS). Records may include applications\, correspondence\, memorandums of understanding\, and related records.",Retain for 7 year(s) after final action,,
82877,Department of Community and Culture. Disaster Relief Board,Legislative records,1985.,Chronological,"These files document the development of enabling legislation\, both state and federal\, and executive orders for the Disaster Relief Board and its program. They include narrative material\, notes\, correspondence\, copies of executive orders\, copies of proposed legislation\, and copies of statutes.",Permanent. Retain for 8 year(s),Public,
15885,Provo (Utah). City Recorder.,Oaths,undated,,"These files contain copies of signed oaths required of all officials of all municipal officials\, whether elected or appointed\, before entering the duties of their respective offices (UCA 10-3-827 and 10-3-828).",Retain permanently,Public,
30318,Provo (Utah). City Recorder.,License register,1883-1912.,Numerical by license number.,"Record contains summary information of business licenses issued by the city and includes the license number\, name of the business\, location of the business within the city\, the type of business\, amount paid for the license and expiration of license.",Retain permanently,Public,0.20 cubic foot
28465,Provo (Utah),Bond Issue Files,1940-,Arranged alphanumerically,"These files document the implementation of significant municipal bonds (i.e.\, revenue or special bonds)\, but not general obligation bonds. These files include authorizations supporting financial data\, contracts or sales agreements\, destruction certificates\, and sample copies of bonds sold as evidence of municipal indebtedness.",Permanent. Retain for 5 year(s),Public,
30200,Provo (Utah),Election reporting records,1945-,Chronological by election year,"This series includes reports compiled by the city during the course of managing elections: financial reports submitted by all candidates running for elected office--these reports include donor contributions and campaign expenditures; the canvass records of the primary\, general\, or special elections- the canvass includes the date\, office\, names of candidates\, votes tallied by precinct and district\, and total votes for the city; the official canvass reports and resolution\, signed by Provo City Board of Canvassers; and any documents or publications used during the elections\, specific to the elections such as voter information pamphlets.",Retain permanently,Public,
28466,Provo (Utah),Special Assessment Books,1920-,Numeric by district number,"These books record the levy and assessment of special taxes. They contain extension number\, address\, plat or subdivision; block and lot numbers; name of owner; address; number of front feet; amount paid on principle; interest; when paid; total amount paid and principal interest.",Permanent. Retain for 5 year(s),Public,
30051,Provo (Utah),Community Development Block Grant historical records,1973-,Alphabetical by project name.,"These are records associated with redevelopment projects funded by the Department of Housing and Urban development (HUD)\, and are used to document the use of Community Development Block Grant funding for HUD projects. Records may include applications\, budgets\, yearly reports\, final report\, grant and subrecipient grant information.",Retain permanently,Public,
84058,Provo (Utah). City Court,Judgment docket book,i 1933-1955.,Alphabetical by first letter of surname,"This volume contains a summary of judgments rendered by the city court. Recorded information includes: the name of judgment debtor\, case number\, name of judgment creditor\, judgment\, time of entry\, when abstracted\, date appeal was taken\, judgment of appellate court\, and satisfaction of judgment.",,Public,
83989,Provo (Utah). City Court,Criminal registers of actions,1919-1922; 1929-1937.,Numerical by case number,"These registers record the actions taken concerning criminal cases heard by the city court. The cases heard are largely public intoxication\, illegal parking\, and disturbing the peace. There are two types of registers. The first contains completed forms (1919-1922) for cases #1-592. They include: dates; names of plaintiff(s)\, defendant(s)\, attorneys\, and judge; and a listing of dates of papers filed\, court actions\, decisions\, and rulings. The second (1929-1937) contains completed forms for cases #1-2150 and #5249-5760. They include essentially the same information\, but instead of a listing of actions they contain a paragraph summary of the proceedings of the case.",,Public,
2206,Provo (Utah). Police Department,Property reports,1984-,Numerical by property report number,"These are a ""proper record"" of custodial property that are required to be maintained by peace officers in accordance with UCA 77-24-1.5 (1997). These records must include the name of the owner of custodial property (if known) and the case for which it was taken or received.",Retain for 3 year(s) after disposition of asset,Public,
83988,Provo (Utah). City Court,Minutes,1924-1927.,Chronological,"This volume contains a summary of the proceedings of cases heard by the city court. It contains: names of plaintiff(s) and defendant(s)\, case number\, and a summary of court action (judgments and decisions rendered\, date\, times court convened\, recessed\, and adjourned).",,Public,
13502,Provo (Utah). Police Department,Animal control reports,1980-,none,"These reports are compiled monthly to show the activity of animal control operations. They may include date\, statistical information for each officer involved in the pickup of stray dogs or cats\, and other animal impounds; injured animals; dead animals; home or other quarantines; total animals handled; licenses sold; total citations issued; warnings issued; response to calls; and total miles patrolled. These reports list the number of dogs\, cats and other animals received\, redeemed\, sold\, given away\, destroyed\, and total animals on hand at the first and end of each month.",Retain for 5 year(s),Public,
17814,Provo (Utah). Police Department,Offense reports,1973-,,"These are complete histories of arrested individuals which provide complete name\, alias or nickname\, residence\, complete physical description\, date of arrest\, offense committed\, and occupation. It may also contain fingerprint cards and mug shots. Since the Bureau of Criminal Identification maintains the record copy of Criminal History Records until individual's death or seventy-five years\, an individual agency maintains one at its own discretion.",Retain for 75 year(s),Exempt,
17811,Provo (Utah). Police Department,Initial case reports,1974-,,"These are the initial written or recorded reports that are made by police officers describing actions initially taken in response to a complaint or the discovery of an apparent violation of law. The reports may contain ""the dates\, time\, location\, and nature of the complaint\, the incident\, or offense; names of victims; the nature or general scope of the agency's initial actions taken in response to the incident; the general nature of any injuries or estimate of damages sustained in the incident; the name\, address\, and other identifying information about any person arrested or charged in connection with the incident; or the identity of the public safety personnel (except undercover personnel) or prosecuting attorney involved in responding to the initial incident"" (UCA 63-2-103(12)(a). These reports do not include follow-up or investigative reports prepared after this initial report. Please also see Schedule 21\, Item #3 ""Arrest Reports.""",Retain for 5 year(s),Public,
85231,Provo (Utah). Police Department,Correspondence,s 1979.,Chronological,Incoming and outgoing mail relating to city police functions and matters.,,,
85234,Provo (Utah). Police Department,Case files,i 1968-1975.,Numerical by case number,"Case files created as a result of a complaint or other actions with resulting investigation by the police department concerned. They are the central case files for all cases handled by the agency. Information may include name of individual arrested or involved in the incident\, nature of offense\, and officer's written report. Also included may be material and correspondence relating to the investigation and resolution of incident.",,,
83986,Provo (Utah). Police Department,Complaint log book,1925-1926.,Chronological,"This is a log of calls received by the police department and a preliminary report on initial investigation. The volume is not identified by title nor headings\, but the text contains clues to its identity (i.e.\, lists of crimes and Provo street addresses). It contains: date\, summary of call and initial investigation\, name and address of incident\, type of incident\, license number (when applicable)\, and initial response.",,Public,
83991,Provo (Utah). Justice of the Peace,Criminal docket books,1886-1909.,Chronological by filing date.,"This docket contains completed forms concerning misdemeanor cases heard by the justice of the peace court. The cases largely concern public intoxication and disturbing the peace violations\, but also include many traffic violations. Recorded information includes: names of defendant\, attorney\, dates\, changes in actions\, fines\, decisions\, pleas\, judgments rendered\, and signature of the justice of the peace. The volume contains an alphabetical index listing the name and page number.",,Public,1.00 cubic foot
15871,Provo (Utah). Mayor,City charter,1963-,,"These files contain constitution\, bylaws and all amendments to city charters approved by the State Legislature.",Retain permanently,Public,
15884,Provo (Utah). Mayor,Lease files,undated,,"These files contain copies of leases\, subleases\, assignments of leases and memoranda of leases for property which city leases. They show the name and addresses of lessor and lessee; description of property; rent; purpose for which property may be used; and indicate any additional conditions or terms (determination of payment of utilities\, taxes\, insurance\, maintenance and repair\, and alterations to the property during the term of the lease)\, as well as any options to renew.",Retain for 7 year(s) after expiration of contractual agreement,Public,
85104,Provo (Utah). Mayor,Reference records,i 1880-1990.,Chronological,A register of actions considered by committees formed from council mumbers. The actions are assigned to a specific committee and a recommendation made by the members. The register records date when the action was reported back to the council and what action was taken,,,
85302,Provo (Utah). Mayor,Papers,i 1956-1973.,none,Correspondence and files pertaining to the management of the city under the direction of the Mayor.,,,5 microfilm reels
85129,Provo (Utah). Mayor,Murdock diversion dam progress reports,1949-1950.,Chronological,"Each progress report is dated and summerizes the actions taken by the crew and administration of the project. Reports are about crew work\, land conditions\, and weather conditions and forecasts. Apparently a private water project.",,Public,
19204,Utah Statehood Centennial Commission,Advertising and public relations records,1994-1996.,Alphabetical by subject.,"These records were the working files of the public relations officer of the Centennial Commission from May 1994 through August 1996\, who worked with the media\, did public relations\, and advertising. Information includes correspondence\, drafts of press releases\, and other information about centennial events.",,Public,
19514,Utah Statehood Centennial Commission,Posters,ca. 1996.,None.,"Posters created in honor of Utah's centennial\, often sponsored by or copyright by the Centennial Commission. Includes original art of proposed logos done by Timpview High School students\, Provo.",Permanent. Retain for 1 year(s),Public,
30327,Provo (Utah). City Recorder.,Record of Appointed and Elected Officers of Provo City,1893-1931.,Chronological by year appointed.,"Records contains a list of appointed and elected officials of Provo City from 1893-1911. Records includes name of appointed or elected officials\, date of election or appointment\, name of office\, date when term begins\, date when term expires\, date of death or resignation\, date of removal\, cause of removal from office\, name of the person who filled the vacancy and various remarks. From June 1930 - April 1931 the book was used as a police call log\, documenting the dates and times various officers went on shift.",Retain permanently,Public,
30074,Provo (Utah),Community Development Block Grant Historical Records,1973 - 2018,Alphabetical by project name thereunder chronological by year.,"These records document the outcome of Community Development Block Grant (CDBG) funded projects run in Provo City by the Redevelopment Agency. the records include application\, reports\, financial information\, annual reports\, and historical information about the project area.",,,
9581,Provo (Utah). City Court,Judgment roll,1923-1927.,Chronological,"This volume consists of copies of court decisions rendered by the Provo City Court. Decisions may be by default or by the court. Information recorded includes: name of plaintiff(s)\, name of defendant(s)\, civil case number\, judgment\, date judgment rendered\, signature of judge\, signature of clerk/deputy clerk.",,Public,
6214,Provo (Utah). Police Department,Police index cards,1962-,Alphanumerical,"This is an alphabetical index of names which contain information on each individual having been interrogated\, arrested\, or named as a suspect or accomplice in a crime\, and the names of victims\, complainants and witnesses to police incidents. It includes information on arrested persons (cross referenced by aliases)\, complainants\, witnesses\, and victims (providing name\, address\, date of birth\, race\, and sex)\, incident date\, incident type\, names of persons and businesses in contact with the police departments\, notice of content\, and report of recorded event.",Retain until administrative need ends,Private,
85107,Provo (Utah). Police Department,Incident reports,i 1973-,Numerical by case number.,"A report of all police calls. Includes location\, date\, time\, type of incident\, persons involved\, disposition\, remarks\, officer's name and number\, and case number.",Retain for 5 year(s),Public,
85232,Provo (Utah). Police Department,Grant applications,s 1975.,Chronological,"Social workers for youth services\, in conjunction with the police department\, draft proposals for specific projects within their jurisdiction. The application will identify the specific problem that the grant would address and continues to explain the project's objective. Budget and supplies as well as evaluation and impact of the grant are also discussed.",,,
85235,Provo (Utah). Police Department,Certificates,s 1980.,Alphabetical by citizen's surname,A certificate issued by the Police Department that state that the person has no record of criminal conduct or charges within the given jurisdiction.,,,
85195,Provo (Utah). Police Department,Case reports,1980-,Numerical by case number,"These are reports of crimes and other cases investigated by the police department. They contain all information as to the ""who\, what\, where\, why and how"" of reported incidents. They are used for departmental information\, follow-up investigation\, and statistics. The Supplemental Continuation Reports are used to provide additional information concerning a police investigation. The reports are usually filed by case number and are frequently part of the case file. They are also called Incident Reports or Offense Reports.",Retain for 75 year(s),Protected,
13431,Provo (Utah). Mayor,Petitions,undated,Chronological,These files contain formal written petitions from citizens or municipal departments. Petitions state the issue of concern and list names and signatures of citizens requesting a particular action.,Permanent. Retain for 5 year(s) after resolution of issue,Public,
15861,Provo (Utah). Mayor,Scrapbooks,undated,,"These are a chronological record of the municipality or individual municipal departments which include photographs\, newspaper clippings and other items pertaining to the activities\, actions and reactions of citizens.",Retain permanently,Public,
83992,Provo (Utah). Justice of the Peace,Minutes,1873-1892.,Chronological,"This volume contains a summary of the proceedings of justice court sessions. It contains: the name of the case\, name of judge\, date\, a summary of the proceedings of court cases indicating fines accessed\, judgments and decisions rendered\, time sessions convened and adjourned\, and all court orders. The volume includes an alphabetical index containing name and page number.",Permanent. Retain for 10 year(s),,
14849,Provo (Utah). Mayor,Municipal Officers' and Employees' Ethics Act records,1989-,Alphabetical by subject or department or division,"""Legal/Disclosure Forms\,"" ""Disclosure Forms\,"" and ""Council Disclosure Forms\,"" used by elected or appointed municipal officials to disclose any actual or potential conflict of interest in accordance with UCA 10-3-1302 through 10-3-1312 (Municipal Officers' and Employees' Ethics Act). The disclosures are made to the mayor. Includes personal benefits\, special privileges or compensation received for assisting any person or business in transactions involving the city; disclosure of any officer\, director\, agent employee of a substantial interest of a business entity regulated by or doing business with the city; and any personal interest or investment which creates a conflict between public duties and personal interest.",Retain for 10 year(s) after separation,Public,
15860,Provo (Utah). Mayor,Census information files,undated,,These files contain copies of U.S. Census Bureau forms on government employment and local government tax revenues. They are used to meet the requirements for Federal Revenue Sharing and to make financial information available to the public.,Retain for 3 year(s),Public,
15867,Provo (Utah). Mayor,Information technology feasibility studies,undated,,"These are studies conducted before the installation of any technology or equipment associated with information management systems\, such as computers\, micrographics\, and communication systems. Also\, studies and system analyses for the initial establishment and major changes of these systems.",Retain for 5 year(s) after end of project or program,Protected,
15873,Provo (Utah). Mayor,Contracts and agreements files,undated,,"These files contain official agreements enforceable by law\, to acquire or incur services\, products. File may also include ordinances\, bonds\, job specification books\, and related correspondence.",Retain permanently,Public,
15883,Provo (Utah). Mayor,Hearings files,undated,,"These files contain information documenting hearings requested by the public for various reasons including the denial and revocation of various licenses (businesses\, liquor\, taxi licenses) or special hearings called by the mayor or city council. Files contain copies of transcribed minutes\, related correspondence\, copies of applications\, reports and agenda.",Retain permanently,Public,
25824,Department of Transportation. Communications Division,Public relations project records,1975-,Alphabetical by project name.,"These records support the agency's function to keep people advised of the plans and programs of the Department of Transportation. These records are used by the agency as they prepare to provide information to the public and the media. Records contain meeting notes\, correspondence\, news clips\, office publications\, public surveys\, focus groups\, and related records regarding the department's projects\, programs\, and public relations campaigns.",Permanent. Retain until final action,Public,
12570,Duchesne County Mosquito Abatement District (Utah),Public relations files,undated,Chronological,"These files contain speeches\, addresses\, and official comments or remarks made at formal municipal ceremonies by elected municipal officials. The format may be paper\, videotape\, motion picture film\, etc.",Retain permanently,Public,
18520,Ogden (Utah). City Recorder,News releases,undated,,These files contain a copy of each prepared statement or announcement issued for distribution to the news media. A press release may be a textual record or non-textual record such as a film or video sound recording.,Retain permanently,Public,
20661,Salt Lake City (Utah). Public Library,Public relations/news releases,undated,,These files contain a copy of each prepared statement or announcement issued for distribution to the news media. A press release may be a textual record or non-textual record such as a film or video sound recording.,Retain permanently,Public,
12558,Box Elder Mosquito Abatement District (Utah),Public relations files,undated,Chronological,"These files contain speeches\, addresses\, and official comments or remarks made at formal municipal ceremonies by elected municipal officials. The format may be paper\, videotape\, motion picture film\, etc.",Retain permanently,Public,
21294,Park City (Utah). City Council,Public relations files,1982-,Alphabetical,"These files contain speeches\, addresses\, and official comments or remarks made at formal municipal ceremonies by elected municipal officials. The format may be paper\, videotape\, motion picture film\, etc.",Retain permanently,Public,
24114,Salt Lake City (Utah). Mayor : Mendenhall,Winter Olympic games presentation,1972.,none,"This is a presentation\, with cover letter\, from the mayor's office to the president of the United States Olympic Committee regarding a bid to host the 1976 Winter Olympics.",,Public,
24805,Riverdale (Utah),Public relations files,1946-,"Alphabetical, thereunder chronological","These files contain speeches\, addresses\, and official comments or remarks made at formal municipal ceremonies by elected municipal officials. The format may be paper\, videotape\, motion picture film\, etc.",Permanent. Retain until administrative need ends,Public,
19873,Central Utah Water Conservancy District (Utah),News releases,2023.,,These files contain a copy of each prepared statement or announcement issued for distribution to the news media. A press release may be a textual record or non-textual record such as a film or video sound recording.,Retain permanently,Public,
22441,Marriott-Slaterville (Utah),Public release files,1999-,Chronological,These files contain a copy of each prepared statement or announcement issued for distribution to the news media. A press release may be a textual record or non-textual record such as a film or video sound recording.,Permanent. Retain until administrative need ends,Public,
24804,Riverdale (Utah),Public release files,1946-,"Alphabetical, thereunder chronological",These files contain a copy of each prepared statement or announcement issued for distribution to the news media. A press release may be a textual record or non-textual record such as a film or video sound recording.,Permanent. Retain until administrative need ends,Public,
26299,Grantsville (Utah),Public release files,1990-,Chronological by year,These files contain a copy of each prepared statement or announcement issued for distribution to the news media. A press release may be a textual record or non-textual record such as a film or video sound recording.,Permanent. Retain for 2 year(s),Public,
11492,Department of Public Safety. Budget Analyst,Press releases,1992-,None,One copy of each prepared statement or announcement issued for distribution to the news media. A press release may be a textual record or a non-textual record such as a film or video sound recording.,Permanent. Retain for 5 year(s),Public,
82119,Department of Health. Division of Community and Family Health Services,News release file,unndated.,none,This is a One copy of each prepared statement or announcement issued for distribution to the news media. A press release may be a textual record or a non-textual record such as a film or video sound recording.,Permanent. Retain for 5 year(s),Public,
30187,Cultural and Community Engagement. Division of Multicultural Affairs. Martin Luther King Jr. Human Rights Commission,Public relations records,1991-,Chronological.,"These records are the public relations records released by the MLK Commission. Records may include speeches\, press releases\, public announcements\, news coverage\, and public recognitions.",Retain permanently,Public,
8668,Department of Transportation. Communications Division,News releases,1978-,chronological,"These are news releases prepared by the Utah Department of Transportation to disseminate information about the department and its activities to Utah's news media. Includes information about meetings\, construction\, UDOT employees\, and other items of public interest.",Permanent. Retain for 6 year(s),Public,6.00 cubic feet
19871,Central Utah Water Conservancy District (Utah),Public relations files,undated.,,"These files contain speeches\, addresses\, and official comments or remarks made at formal municipal ceremonies by elected municipal officials. The format may be paper\, videotape\, motion picture film\, etc.",Retain permanently,Public,
14788,Department of Community and Culture. Office of Energy Services,News releases,1980-2001.,Chronological,These press releases are created to facilitate communication between the agency and the general public and are maintained to document the history of the agency.,Retain permanently,Public,
14847,Department of Workforce Services. Office of Child Care,News releases,1993-2005.,Chronological,These announcements or releases have been sent to the media and document the public statements of the Office of Child Care. Information includes release date and a narrative description of the event or topic covered in the particular event.,Permanent. Retain for 5 year(s),Public,
28408,Governor Herbert,Press releases,2009-2021.,"Chronological by year then month, thereafter alphabetical by title.","This series contains press releases and media advisories given to numerous media sources to publicize the Governor's activities and opinions. Records contain information on the appointment of judges and state officials\, announcements of new businesses in Utah\, legislative announcements and official decrees recognizing and celebrating significant individuals and events.",Permanent. Retain for 5 year(s) or until end of governor's administration,Public,0.40 cubic foot
12439,Tooele Valley Mosquito Abatement District (Utah),Public relations files,undated,Chronological,"These files contain speeches\, addresses\, and official comments or remarks made at formal municipal ceremonies by elected municipal officials. The format may be paper\, videotape\, motion picture film\, etc.",Retain permanently,Public,
22440,Marriott-Slaterville (Utah),Public relations files,1999-,Chronological,"These files contain speeches\, addresses\, and official comments or remarks made at formal municipal ceremonies by elected municipal officials. The format may be paper\, videotape\, motion picture film\, etc.",Permanent. Retain until administrative need ends,Public,
24531,Jordan Valley Water Conservancy District (Utah),Public relations files,undated,Chronological,"These files contain speeches\, addresses\, and official comments or remarks made at formal municipal ceremonies by elected municipal officials. The format may be paper\, videotape\, motion picture film\, etc.",Permanent. Retain for 3 year(s),Public,
21295,Park City (Utah). City Council,Public release files,1982-,Chronological,These files contain a copy of each prepared statement or announcement issued for distribution to the news media. A press release may be a textual record or non-textual record such as a film or video sound recording.,Retain permanently,Public,
1763,Bureau of Hazardous Waste,News releases,i 1979-1985.,Alphanumerical,One copy of each prepared statement or announcement issued for distribution to the news media. A press release may be a textual record or a non-textual record such as a film or video sound recording.,Permanent. Retain for 5 year(s),Public,
10356,Department of Cultural and Community Engagement,Press releases and meeting notices,1985-,Chronological.,"These records are created by the director of Communications to make announcements regarding company relocations\, expansions\, and events sponsored by the Department of Community and Economic Development. Included are activity reports and agenda for meetings.",Permanent. Retain for 5 year(s),Public,
18092,Pioneer Sesquicentennial Celebration Coordinating Council,Press releases,1996.,chronological,These press releases were written and distributed to the media to publicize activities associated with the Utah Pioneer Sesquicentennial.,Permanent. Retain for 1 year(s),Public,
13322,Alta Canyon Recreation District (Utah),News releases,undated,Chronological,These files contain a copy of each prepared statement or announcement issued for distribution to the news media. A press release may be a textual record or non-textual record such as a film or video sound recording.,Retain permanently,Public,
361,Public Service Commission,Railroad company annual reports,1917-1977.,"Alphabetical by name of company, thereunder chronological by year and month","This series contains the annual reports of railroad companies operating in Utah as filed with the Utah Public Service Commission (formerly Public Utilities Commission). Reports include identity of company; stockholders; assets and liabilities; funded debts; proprietary companies; investments; securities and advances; depreciation base and rates for roads and equipment; annual income account; operating revenues and expenses; miscellaneous income; mileage operated; employees\, services\, and compensation; compensation of officers and directors; fuel consumption; operating statistics; revenue freight carried; and equipment and property inventories. For certain companies\, company annual publications and reports to the Federal Communications Commission may also be included.,Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",,Public,
831,State Prison,Monthly reports,1937-1969.,Alphanumerical,"Monthly tallies and some more detailed reports of custody classification\, inmates employed or enrolled in classes \, population of housing facilities\, etc. kept by the warden.",,Public,
846,Lieutenant Governor,Utah systems planning annual reports,1972-1982.,Alphanumerical.,"Documents created by the agency\, including pamphlets\, reports\, leaflets\, file manuals\, annual reports\, other published or processed documents\, and the last manuscript report\, if not published\, relating to management projects.",Permanent. Retain for 1 year(s),Public,
932,Road Commission. Department of Highways,Vehicle Miles on Utah Highways reports,1959-1975.,Chronological by date.,"These reports contain the vehicle miles for each county in the State of Utah. The are vehicle miles are for an average day\, not total annual vehicle miles. A summary of miles and vehicle miles is shown for each of the 29 counties. The total for all systems does not include miles and vehicle miles for county roads (non Federal aid) and city streets. The reports contain information pertaining to highway system\, area (incorporated and not incorporated)\, miles\, and type of vehicle (in state cars\, out of state cars\, light trucks and heavy trucks).",,Public,
1280,Department of Workforce Services. Employment Advisory Council,Unemployment compensation report,1962-,Alphanumerical.,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006).",Permanent. Retain until administrative need ends,Public,1 microfilm reel
1578,Tax and Revenue Division,Inheritance tax laws compilation,ca. 1910-2010.,Chronological,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",Permanent. Retain for 1 year(s),Public,
2580,Department of Public Welfare,Publications,1935-1969.,Chronological.,"Documents created by the agency\, including pamphlets\, reports\, leaflets\, file manuals\, and other published or processed documents. These records include administrative\, legal\, and fiscal information; legislative action; and all other activities of the Department of Public Welfare. Consists primarily of isolated publications not part of a more specific series.",,Public,
2590,State Mental Hospital,Provo Papers,1957-1976.,Chronological,This series contains publications of the Utah State Hospital Professional staff.,,Public,
2612,Veterans Training Program,Publications,1945-1947.,Alphanumerical.,"Documents created by the agency\, including pamphlets\, reports\, leaflets\, file manuals\, annual reports\, other published or processed documents\, and the last manuscript report\, if not published\, relating to management projects.",,Public,
2877,Snow College (Utah),Catalogs,1901-,Alphanumerical,This series contains catalogs for courses offered at Snow College.,Retain permanently,Public,
2978,Department of Transportation. Engineering & Operations. Operations. Aeronautics,Publications,1939-,Chronological by date.,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",Permanent. Retain until administrative need ends,Public,
3029,Governor's Office of Planning and Budget,Planning studies records,1957-1970.,none,"Records of the State Planning Coordinator\, includes: a Salt Lake Area Transportation Study\, 1964-1969; Health Planning and Development Relationships report ca. 1970; etc.",,Public,
356,Public Service Commission,Motor carriers annual reports,1926-1976.,"Alphabetical by name of company, thereunder chronological by year and month.","This series contains annual reports of motor carrier companies operating in Utah as filed with the Public Service Commission (formerly Public Utilities Commission). Reports may include information on: legal history of the company\, directors\, corporations under the control of the respondent\, publicly traded stock and shareholders\, financial assets and liabilities\, plants and equipment\, employee relief and pensions\, investments\, and operating revenues and expenses. For certain companies\, company annual publications and reports to the Interstate Commerce Commission may also be included.",,Public,
468,Secretary of State,Emergency resource plans,1960-1975.,Alphanumerical,"Reports detailing procedures and regulations in the event of nuclear attack or to a lesser extent\, natural disasters. Information on civil defense (including maps)\, food\, power\, oil and gas\, manpower\, health\, industrial production\, transportation\, economic stabilization\, etc. Most date from early/mid 1960s to early 1970s.",,Public,1.00 cubic foot
820,Dept. of Adult Parole and Adult Probation,Monthly reports,1939-1965.,Chronological by date of report.,"This series contains a monthly summary of the section activities. It includes statistical reports on the number of parolees received\, revoked\, or released from the program. It is also provides parolee names\, gender\, marital and veteran status\, family information\, and information about offenses committed. Some reports contain financial statistics and biographies for the parolee of the month.,Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",,Public,
1185,Department of Publicity and Industrial Development,Administrative records,1941-1950.,Alphanumerical,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",,Public,
1255,Spaceport Committee,Reports,1971.,Chronological.,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",,Public,
1256,Bonding Commission,Publications,1969-1992.,chronological by year,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",Permanent. Retain for 1 year(s),Public,
1273,Department of Employment Security. Advisory Council,Industrial development newsletter,1959-1966.,Alphanumerical,"Documents created by the agency\, including pamphlets\, reports\, leaflets\, file manuals\, annual reports\, other published or processed documents\, and the last manuscript report\, if not published\, relating to management projects. Electronic versions of publications may be considered a duplicate if identical. If unique\, see Schedule 1 Item 44.",Permanent. Retain for 1 year(s),Public,
1277,Department of Employment Security,Job description and employee classifications manuals,1953-1955.,"Chronological, thereunder alphabetical by agency name","This series contains manuals created by the Department of Employment Security for specific state agencies to be used as a training and reference guide. The manuals contain information pertaining to job title; classification code; job summary; examples of work performed; and skills\, knowledge\, abilities\, education and experience required to perform the job.",,Public,1.00 cubic foot
1452,Millard County School District (Utah),Yearbooks,1916-,None,"These yearbooks document school activities. They are compiled by a yearbook staff with the assistance of a teacher advisor. The yearbooks contain names and photographs of the faculty\, staff\, and individual students by grade\, school clubs\, sports\, cultural events\, and academic and social activities.",Permanent. Retain until administrative need ends,Public,1 microfilm reel
1494,Supreme Court,Writ files,1900-,Alphanumerical.,"Case number 14080 Litter Amendments in Supreme Court.,Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",Permanent. Retain for 2 year(s) after final action,Public,1.00 cubic foot
1741,Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare.,Medicaid provider manuals,i 1975-,Alphanumerical,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",Permanent. Retain for 1 year(s),Public,
1974,State Land Board,Biennial reports,1896-1978.,Chronological,"This series contains reports of activities from the previous year with information pertaining to agency history\, mineral activities\, mineral leases\, land exchanges\, land grazing\, land grants\, and finances.",,Public,10 microfilm reels
2336,Utah State Tax Commission,Annual reports,1931-,Chronological.,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",Permanent. Retain until administrative need ends,Public,
2404,Department of Government Operations. Division of Purchasing and General Services. Surplus Property,Publications,1953-,Chronological.,"This series contains documents created by the agency\, including pamphlets\, reports\, leaflets\, file manuals\, and other published or processed documents. These records include information on administration\, legal matters\, fiscal and financial operations\, surplus\, property\, and all other activities of the Division of Government Surplus. This series consists primarily of isolated publications not part of a more specific series.",Permanent. Retain until administrative need ends,Public,
2566,Department of Public Welfare,Ute Indian tribal study data,s 1950.,Alphanumerical,"""Study of factors of unrest in the Ute Indian Tribe"" and ""Exhibits of material in study of factors of unrest in the Ute Indian Tribe\,"" both dated 1950\, typewritten studies.",,Public,
2758,Department of Social Services. Division of Family Services.,Administrative records,1929-1980.,alphanumerical,"Various typed reports\, correspondence\, policy board minutes\, etc. 1972 Division of Family Services Report: Planning the Social Services Delivery System.",,Public,
2879,Southern Utah University (Utah),Publications,1940-,Alphanumerical,This series contains publications created by the College. 1972 proposals for new teacher education programs at Southern Utah State College. Industrial Arts for Elementary Teachers. Health education minor. 1974 Southern Utah State College Conference brochure.,,Public,
2933,Department of Human Services. Board of Substance Abuse,Utah School of Alcohol Studies lectures and reports,1952-1970.,Chronological.,"This series contains lectures and reports from the Utah School of Alcohol Studies with information pertaining to alcohol\, alcoholics\, drinking patterns\, statistics\, history\, etc.",,Public,
3068,Department of Community and Economic Development. Economic Opportunity Office,Publications,1971-1972.,Chronological.,"This series contains documents created by the agency\, including pamphlets\, reports\, leaflets\, file manuals\, and other published or processed documents. These records include information on administration\, legal matters\, fiscal and financial operations\, economics\, government\, social services\, education\, health\, and all other activities of the State Economic Opportunity Office. This series consists primarily of isolated publications not part of a more specific series.",,Public,
3125,Park City (Utah). City Manager,Annual reports,1975-,Alphanumerical,"These are reports on program activities and accomplishments of the municipality or individual department for the previous year. They may include statistics\, narrative reports\, graphs\, and diagrams.",Retain permanently,Public,
3186,Public School Survey Commission,Reports,1952-1953.,Chronological,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",,Public,
43,Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare.,Provider and client services medical eligibility directory,1981-,Alphanumerical.,This record series is a listing of medical eligibility requirements for patients and providers.,Permanent. Retain for 1 month(s),Public,
358,Public Service Commission,Transfer companies annual reports,i 1959-1967.,Alphanumerical.,"Documents created by the agency\, including pamphlets\, reports\, leaflets\, file manuals\, annual reports\, other published or processed documents\, and the last manuscript report\, if not published\, relating to management projects. Electronic versions of publications may be considered a duplicate if identical.",,Public,
495,Board of Examiners,Reports,1962.,Alphanumerical,"Utah Board of Examiners: Its role in Fiscal Management\, 1962.",,Public,
655,Governor's Office. Emergency Resources Planning Board,Emergency Management of Resources plan,i 1967-1969.,Chronological by year,"This plan was developed by the Office of Emergency Planning to permit the State to manage essential resources in the event of a declared emergency. This series includes information pertaining to those resources considered essential\, the emergency organizational structure\, and the organization's operation.,HOLDINGS: 1967-69.",,,1 microfilm reel
656,Public Service Commission,Freight line company's annual reports,1960-1967.,Alphanumerical.,"Documents created by the agency\, including pamphlets\, reports\, leaflets\, file manuals\, annual reports\, other published or processed documents\, and the last manuscript report\, if not published\, relating to management projects. Electronic versions of publications may be considered a duplicate if identical.",Permanent. Retain for 1 year(s),Public,
717,Public Service Commission,Uintah County cost and reclassification study records,1948-1949.,Alphanumerical.,"Documents created by the agency\, including pamphlets\, reports\, leaflets\, file manuals\, annual reports\, other published or processed documents\, and the last manuscript report\, if not published\, relating to management projects. Electronic versions of publications may be considered a duplicate if identical.",Permanent. Retain for 1 year(s),Public,
1010,State Insurance Fund,Publications,1914-1975.,Alphanumerical.,"Documents created by the agency\, including pamphlets\, reports\, leaflets\, file manuals\, annual reports\, other published or processed documents\, and the last manuscript report\, if not published\, relating to management projects. Electronic versions of publications may be considered a duplicate if identical. If unique\, see Schedule 1 Item 44.",,Public,
1558,Department of Human Services,Publications,1967-,Chronological,"Records created by the Department of Human Services including pamphlets\, reports\, newsletters\, and other published or processed documents. These records include information on agency planning and other issues addressed by the Department. May include annual reports\, studies\, surveys and legislative information.,Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",Permanent. Retain for 10 year(s),Public,
1737,Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare.,Medicaid coding manuals,i 1980-,Alphanumerical,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",Permanent. Retain until superseded,Public,
2026,State Land Board,Publications,1911-1983.,Chronological,"Documents created by the agency\, including pamphlets\, reports\, leaflets\, file manuals\, and other published or processed documents. These records include information on administration\, legal matters\, fiscal and financial operations\, land\, grazing\, timber\, reclamation\, mining\, range lands\, and all other activities of the State Land Board. Consists primarily of isolated publications not part of a more specific series.",,Public,
2127,State Board of Land Commissioners,Public land appraisers reports,1897-1926.,Alphanumerical,"Appraisal forms giving legal location\, number of acres\, value per acre\, total value\, and character of land (eg. mountain grazing) for public land tracts.",,Public,
2477,Training School.,Biennial reports,1932-1960.,Chronological.,This series contains reports of State Training School activities from the previous two years.,,Public,1 microfilm reel
2596,Utah State Industrial School,Annual reports,1896-1969.,Chronological by publication year.,"These annual and biennial reports which concern activities of the previous year\, are submitted to the Governor. The reports contain information pertaining to funding\, population trends at the school\, group living\, medical conditions\, recreational activities\, social service\, academic achievements\, building and grounds\, and recommendations for the school.",,Public,2 microfilm reels
2809,Department of Public Welfare,Juvenile court quarterly reports,1944-1965.,Chronological,"This series contains statistical reports created by the Department of Public Welfare relating to Juvenile Court activities. The reports contain information pertaining to delinquency\, crimes\, probation\, restitution\, offenses\, and penalties.",,Public,
2904,Department of Financial Institutions,Administrative records,1918-1982.,Alphanumerical.,"This series includes correspondence\, memos\, reports\, etc.",,Public,
2968,Department of Transportation. Division of Aeronautics,Annual reports,1971-1977.,Chronological,"Annual reports contain summarized information about the division of aeronautics\, including staff information\, administration goals and policy\, information about special projects\, air traffic reports\, civil air patrol information\, airport construction reports\, and accident and fatality reports.",,Public,
3104,Governor's Office. Office of Local Affairs,Publications,1965-1969.,Alphanumerical.,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006).",Permanent. Retain for 1 year(s),Public,
3330,Department of Transportation. Engineering and Operations. Project Development,Highway bridge standard drawing plans,i 1920-,Alphanumerical,"These are reports on program activities and accomplishments of the municipality or individual department for the previous year. They may include statistics\, narrative reports\, graphs\, and diagrams.",Permanent. Retain for 3 year(s) after end of project or program,,
480,Lieutenant Governor,Annual reports,1896-,Chronological.,"These reports describe the activities for the preceding year for this office. The reports contain information pertaining to official acts and expenditures. Beginning in 1915\, the Secretary of State was also the Secretary of the State Board of Examiners\, State Board of Loan Commissioners and State Board of Canvassers and a brief report of these Boards is also included.",Permanent. Retain until administrative need ends,Public,3 microfilm reels
913,Utah. Department of Social Services,Facts and Figures newsletter,ca. 1976-1977.,Chronological.,"Documents created by the agency\, including pamphlets\, reports\, leaflets\, file manuals\, annual reports\, other published or processed documents\, and the last manuscript report\, if not published\, relating to management projects. Electronic versions of publications may be considered a duplicate if identical. If unique\, see Schedule 1 Item 44.",Permanent. Retain for 1 year(s),Public,
1658,Office of the State Auditor,Local government auditing and accounting reports,1982-1984.,Chronological by the auditor's office date stamp.,"This series is comprised of financial reports made by several Utah towns that were sent to the state auditors office. Reports generally reflect the fiscal situation for each town\, projections for the next fiscal year\, and a statement of the reports findings usually found either somewhere near the beginning or somewhere near the end of the document.",,Public,1.00 cubic foot
1676,Bonding Commission,Prospectus,i 1965-1975.,Chronological.,This series contains various bonding prospectuses issued by the State Bonding Commission and includes information on the bond issue itself such as legal and financial requirements and an evaluation of the states financial and economic situation. The prospectuses also contains social and cultural information which serves as a public relations aid.,,Public,
2068,State Land Board,Administrative records,1930-1965.,Alphanumerical,"Records include Rules and Regulations Governing the Issuance of Mineral Leases\, research report (masters thesis)\, applications sent to the federal land bank\, index to applications\, private sale register\, and the minutes of a convention of land commissioners held in Santa Fe\, New Mexico.",,Public,
2605,Tuberculosis Hospital,Annual reports,1942-1966.,Chronological by year.,This series contains reports of Tuberculosis Hospital activities from the previous year.,,Public,
2729,Department of Human Services,Assistance and medical payments reports,1936-1942; 1948-1977.,Chronological,"This series contains reports with information pertaining to eligibility factors for public and medical assistance\, current events\, and expenditures for public assistance\, medical assistance\, child care assistance\, and food stamp program. These reports was published from 1936-1942 and began again in 1948. The ""Public Welfare Review"" (series 21915) and the ""Monthly Statistical Summary"" (series 2833) were published instead in the interim between 1943 and 1948.",,Public,
2882,Utah Tech University (Utah),Catalogs,i 1911-,Alphanumerical,These are catalogs of classes offered at the college.,Permanent. Retain until final action,Public,
2992,Department of Health and Human Services. Division of Services for People with Disabilities. Developmental Center,Publications,1966-,Alphanumerical,"These records document the agency's function to promote independence and a high-quality of life for residents through partnerships with their families\, guardians\, and the community. Records include pamphlets\, reports\, newsletters\, and other published documents that advertise events such as annual parties\, plays\, and festivals.",Permanent. Retain for 5 year(s),Public,
3566,Secretary of State,Annual reports,1896-1973.,Alphanumerical,Annual or biennial agency reports submitted to the Secretary of State for compilation or publication.,,Public,
3657,Department of Social Services. Division of Family Services.,Statistical reports,1970-1976.,Alphanumerical,Department of Health: Research and Statistics Report. March 1971.,,Public,
4457,Road Commission,Annual statistical reports,1917-1950; 1971-1975.,Chronological,"This series contains annual statistical reports with information pertaining to federal aid highway system\, federal aid activities\, secondary or feeder roads\, federal lands highway projects\, Road Commission\, highway system\, motor vehicle taxes\, gas taxes\, motor vehicle registration\, financial and fiscal operations\, snow removal\, and mileage.",,Public,5 microfilm reels
4865,Salt Lake City (Utah). Mayor : Mendenhall,Directory,1964-,Alphanumerical,,Retain permanently,Public,
24133,Jordan Valley Water Conservancy District (Utah),Summary of Operations reports,1976-,Chronological,"These are reports on program activities and accomplishments of the municipality or individual department for the previous year. They may include statistics\, narrative reports\, graphs\, and diagrams.",Permanent. Retain for 2 year(s),Public,
24211,Department of Health and Human Services. Division of Aging and Adult Services. Board of Aging and Adult Services,Board of Aging and Adult Services files,1960-,Chronological.,Contains annual reports and other publications produced by the Board. The publications document issues facing aging Utahns from medical care to employment.,Permanent. Retain until administrative need ends,Public,
24318,State Tax System Committee,Reports,1946.,Chronological.,"Contains one report to the Tax Study Committee by A. C. Lambert entitled ""Public Relief and Welfare in Utah"" from 1946.",,Public,
25968,Governor's Office of Management and Budget. High Level Nuclear Waste Office,Nuclear Waste Repository News,1984-1988.,Chronological by issue number.,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",,Public,
25971,Board of Health,Publications,1937.,Chronologically by publication date.,"Documents created by the agency\, including pamphlets\, reports\, leaflets\, file manuals\, annual reports\, other published or processed documents\, and the last manuscript report\, if not published\, relating to management projects. Electronic versions of publications may be considered a duplicate if identical to a printed copy. Holdings include ""Our Health"" Vol. 1 No. 1 (Jan 1937) and Vol. 1 No. 3 (April 1937).",,Public,
26325,Grantsville (Utah),Annual report,1990-,Chronological by year,"The redevelopment agency shall prepare and file an annual report with the ""county auditor\, the State Tax Commission\, the State Board of Education\, and each property taxing entity affected by the distribution of property taxes"" on or before November 1. This annual report shall contain the estimates of the portion of property tax to be paid to the agency for calendar year ending December 31 and an estimate of the portion of property taxes to be paid to the agency for calendar year beginning the next January 1"" (UCA 17A-2-1217(1) (1997)).",Permanent. Retain for 2 year(s),Public,
26685,United States. General Land Office,Survey manuals and field notes,1851-1930.,Chronological by publication date,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",,Public,1 microfilm reel
27265,Division of State History,Unpublished Utah Historical Quarterly manuscripts,1955-,Alphabetical by authors' surnames.,"This series contains manuscripts submitted but not accepted for publication in the Utah Historical Quarterly. Manuscripts are accompanied by illustration materials\, maps\, and related documents. Additional information includes authors' names and contact information\, submission dates\, CDs\, tapes\, and correspondence.,Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",Permanent. Retain for 2 year(s),Public,6.15 cubic feet
27676,Salt Lake County (Utah). County Clerk,Publications,1974-1976.,,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",,,
27755,Centennial Commission (1947),In Commemoration Of Utah's First Centennial,1947.,,"On December 11\, 1855\, Brigham Young\, First Governor of the Territory of Utah\, spoke as follows to the Fifth Territorial Legislature in the original capitol building at Fillmore: ""Be it our aim so to direct our political affairs as to promote union\, integrity and independence to the Territory\, industry\, knowledge and truth to the people. Thus shall we secure to ourselves peace and freedom\, and transmit to our children those free institutions which we received as a rich legacy from our fathers."" We\, the Eighth Governor and members of the Twenty-seventh Legislature of the State of Utah\, in commemorative session at Fillmore this eighth day of March\, 1947\, do hereby affix our signature in re- affirmation of the noble principles by our first chief executive. Governor Members of the Senate Members of the House",Permanent. Retain for 1 year(s),Public,
28400,Judicial Conduct Commission,Annual Reports,1996 -,chronological,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",Permanent. Retain until administrative need ends,Public,
28790,San Juan County School District (Utah),Dineh language materials catalog,1960-,,These records support the agency's function to distribute Dineh (Navajo) language materials. Catalogs are used to promote the various learning aids created by the agency.,Permanent. Retain for 1 year(s),Public,
80113,Department of Health and Human Services. Community Health and Well-Being. Division of Population Health. Office of Emergency Medical Services and Preparedness.,Bureau reports,1982-,"Alphabetical by topic, thereunder chronological","These records support the agency's function to promote and coordinate a statewide system of emergency and trauma care that will reduce morbidity and mortality. These records document informational and statistical reports covering a variety of topics and include the annual Trauma System Report\, the annual Emergency Department Report\, the biannual Bureau Report\, and the quarterly Fact Sheets.",Permanent. Retain for 10 year(s),Public,
80604,Division of Expositions,Fair reports,1950-1994.,Chronological.,"This series contains reports created by the Division of Expositions (State Fair Association) after each fair. The reports contain information pertaining to events of the fair\, fiscal and financial operations\, competitive exhibits\, contests\, winners\, judges\, and weather.",,Public,
24431,Utah. Department of Social Services,Services integration project reports,1973-1976.,Chronological,"The District V Human Services Integration Project was initiated in 1972 in a five-county area in southwestern Utah. The project aimed to create a delivery system in the five-county area that was planned\, developed and implemented through a system of linkages between service providers which facilitated treatment of individual and/or family needs in a more coordinated and comprehensive manner. It followed that this unification approach was implemented throughout rural Utah by local government planning agencies. This series contains reports documenting the development of the District V program and others throughout the State.",,Public,
24569,Enterprise (Utah),"A century of enterprise : the history of Enterprise, Utah, 1896-1996 / the city of Enterprise",1996.,none,"This history of Enterprise\, Utah was written by W. Paul Reeve and published by the City of Enterprise in 1996. The book covers the start of the town\, including the influx of people from Hebron\, Utah; irrigation dam construction; agriculture and mining; other businesses; and community and social life. Appendices list town presidents and mayors; LDS Bishoprics; Relief Society sisters; and servicemen and women.,Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",,Public,
24803,Riverdale (Utah),Publications,1946-,"Alphabetical by name, thereunder chronological","These are pamphlets\, leaflets\, studies\, proposals and similar material printed by or for the municipality or any of its departments\, subdivisions or programs\, and made available to the public\, or the last manuscript report if not published.",Permanent. Retain until administrative need ends,Public,
25207,Kanosh (Utah),Publications,1984-,Chronological,"These are pamphlets\, leaflets\, studies\, proposals and similar material printed by or for the city of Kanosh or any of its departments\, subdivisions or programs\, and made available to the public\, or the last manuscript report if not published. Holdings include: ""Engineering Report for Kanosh Area Flood Restoration "" (1984) prepared by Sunrise Engineering\, Inc.",Permanent. Retain until administrative need ends,Public,0.20 cubic foot
25969,Judicial Council. Board of Juvenile Court Judges,Publications,1966-,Chronological by date.,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",Permanent. Retain until administrative need ends,Public,
26417,Salt Lake City (Utah). City Recorder,Annual reports,1981-,Chronological by year,"Annual reports are required by Salt Lake City Code 2.04.010. These reports describe financial state of Salt Lake City on a yearly basis. Included are statistics\, narrative reports\, graphs\, and diagrams.",Permanent. Retain for 5 year(s),Public,
26576,Salt Lake City (Utah). Department of Public Utilities,Annual reports,1916-,Chronological by year issued,"These are reports on program activities and accomplishments of the municipality or individual department for the previous year. They may include statistics\, narrative reports\, graphs\, and diagrams.",Permanent. Retain until administrative need ends,Public,0.20 cubic foot
27270,Department of Health and Human Services. Division of Substance Use and Mental Health. State Hospital,The Voice,2000-,Chronological by date of publication,"""The Voice"" is a newsletter written by patients at the Utah State Hospital for the patients at the hospital. Information in the newsletter includes poetry\, games\, recipes\, recognition to employees or patients\, art work\, and information from consumer council. The newsletter is published as information is gathered from patients. Members of consumer council gather articles for submission from their unit.",Retain permanently,Public,
27344,Department of Health and Human Services. Division of Substance Use and Mental Health. State Hospital,Annual report,2000-,Chronological,These records summarize the service area annual reports and list the accomplishments and significant changes achieved throughout the hospital during the fiscal year.,Retain permanently,Public,
27384,Board of Education. Office of Education. Charter Schools,Publications,2008-,Chronological,"Documents created by the Charter School Section\, including pamphlets\, reports\, leaflets\, file manuals\, annual reports\, other published or processed documents\, and the last manuscript report\, if not published\, relating to management projects.",Permanent. Retain until administrative need ends,Public,
27383,Board of Education. Division of Curriculum and Instruction,Publications,"1983,2008.",Chronological.,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",,Public,
27494,Utah Valley University (Utah),Program assessment reports,1998-,Chronological by date; thereunder alphabetical by name of program or service organization.,"These biennial reports document the assessment process for all programs and service organizations at Utah Valley University. The reports are created by each program and organization and are used to determine program effectiveness and progress. Reports are also used during the accreditation process. Information includes program goals\, outcomes\, objectives\, criteria for success\, assessment summaries and evaluations\, results\, and other relevant information.",Retain for 7 year(s),Public,
27524,"Northern Utah Academy for Math, Engineering, and Science (Utah)",Yearbooks,2005-,,"These yearbooks document school activities. They are compiled by a yearbook staff with the assistance of a teacher advisor. The yearbooks contain names and photographs of the faculty\, staff\, and individual students by grade\, school clubs\, sports\, cultural events\, and academic and social activities.",Permanent. Retain until administrative need ends,Public,
27875,"Utah Science, Technology, and Research Authority",Annual reports,2007-,chronological,"These are annual reports to the governor and legislature produced by the governing authority of the Utah Science\, Technology\, and Research Authority (USTAR). Reports document the progress of the program and include an executive summary\, figures documenting jobs created\, research teams updates\, and an economic prospective.",Permanent. Retain for 2 year(s),Public,
28721,Department of Health,Monthly reports to the Governor,2011-,chronological.,These records support the agency's administrative function to prepare and send monthly reports to the Governor's Office. Records document the department's achievements and employee accomplishments. Information includes items needing attention as well as employees' years of service and upcoming retirements.,Permanent. Retain for 1 year(s),Public,
28803,Labor Commission,Workplace safety poster contest calendar,2008-,,"These records promote awareness workplace safety as part of the agency's function. Records document the winning entries of the annual middle and junior high school poster contest and the resulting published calendar. Records contain all related documents required for the creation of the calendar\, including the images of the top twelve winning entries.",Permanent. Retain for 3 year(s),Public,
80045,Department of Health and Human Services. Community Health and Well-Being. Division of Population Health. Office of Emergency Medical Services and Preparedness.,Policies and procedures,1986-,Alphabetical by bureau,These records support the agency's function to coordinate a well-prepared public health and emergency medical response system that will be capable of handling public health emergencies efficiently and cooperatively. These records document policies and procedures that govern the operations and administration of the agency's various programs and are updated frequently.,Permanent. Retain for 1 year(s),Public,
81752,Utah. Department of Social Services,Health needs and services surveys,1972-1976.,Alphabetical,"These are surveys of public attitudes toward heath care in Utah and surveys evaluating the origin of long term care patients. Information in the public attitudes surveys includes: most serious problems for people in Utah\, father's time lost due to illness\, mother's time lost due to illness\, child's time lost due to illness\, attitude toward cost of health insurance\, health services needing improvement\, etc. Information in the long term care patients surveys includes: birth date\, county of residence during life\, county of residence at admittance\, admission date\, payment source\, level of care\, classification\, etc.",,Public,
82113,Department of Health. Division of Community and Family Health Services,Bureau monthly reports,2009.,Chronological.,"These reports\, submitted to the division\, describe activities and accomplishments of the bureaus during each month.",,Public,
21865,Road Commission. Department of Highways,Highway Conditions newsletter,1969-1970.,Chronological by date.,"These newsletters contain information pertaining to current road conditions\, construction\, and maps.",,Public,
21915,Department of Public Welfare,Public Welfare Review bulletins,1943-1946.,Chronological,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",,Public,0.20 cubic foot
22044,Secretary of State,Incorporation annual reports,1928-1931.,Alphabetical by corporation name,"These annual reports contain information pertaining to corporation name\, address of principal office\, names and addresses of principal officers\, total authorized capital stock\, total issued and outstanding stock\, amount of property owned\, gross volume of business done\, and type of business.",,Public,4.00 cubic feet
22281,Utah Commission for Women and Families,ReportHer,1970-2005.,Chronological.,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",,Public,
22893,Health Policy Commission,Publications,1994-2000.,Chronological,"These are publications generated by the Health Policy Commission and its Technical Advisory Groups (TAGs) for distribution to the public. The publications provide information about state health policy issues including long term care; mental health; substance abuse; health care consumer education; and affordable\, quality health care for small business owners and employees.",,Public,0.35 cubic foot
23203,Clearfield (Utah). Clearfield Police Department,Annual reports,1986-,Chronological by year,"These are reports on program activities and accomplishments of the municipality or individual department for the previous year. They may include statistics\, narrative reports\, graphs\, and diagrams.",Retain permanently,Public,
23302,Board of Supplies and Purchase,Biennial reports,1929-1932.,Chronological.,"This series contains reports of Board of Supplies and Purchase activities from the two previous years with information pertaining to agency activities\, agency staff\, salaries\, legislation\, and fiscal and financial operations.",,Public,
23347,Department of Publicity and Industrial Development,Development News,1942-1948.,Chronological,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",,Public,
23504,Department of Health and Human Services. Division of Family Health. Office of Maternal and Child Health,Winds of WIC newsletter,ca. 1992-,Chronological,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",Permanent. Retain until administrative need ends,Public,
23715,Department of Transportation. Division of Aeronautics,Biennial reports,1937-1956.,Chronological by date.,"Biennial reports for the Utah State Aeronautics Commission were published for the governor\, and contain reports on the activities of the aeronautics commission\, accident reports and financial reports of various kinds.",,Public,
23976,Salt Lake City (Utah). Department of Public Utilities,Publications,1916-,Chronological,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",Permanent. Retain until administrative need ends,Public,0.20 cubic foot
23980,Department of Health and Human Services. Community Health and Well-Being. Division of Population Health. Office of Emergency Medical Services and Preparedness.,Emergency Medical Services for Children educational videos,1991-2014.,None,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",,,
24123,Supreme Court,Publications,1959-,Chronological,"Documents created by the agency\, including pamphlets\, reports\, leaflets\, file manuals\, and other published or processed documents. These records include administrative reports and reviews of court procedures.",Permanent. Retain until administrative need ends,Public,
19349,Pioneer Sesquicentennial Celebration Coordinating Council,Publications,1994-1998.,Chronological,"These newsletters and other brochures were produced quarterly (or as needed) to promote pioneer sesquicentennial activities. The brochures include historical information and trail maps. The newsletter\, begun in November 1995\, was sent to all State Historical Society members\, the Utah Heritage Foundation\, local libraries\, and other interested parties. In total\, about 10\,000 were usually printed.",,Public,
19536,Governor (2021- : Cox),Publications,1975-,"Chronological, thereunder alphabetical by title","Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",Permanent. Retain until administrative need ends,Public,
21296,Park City (Utah). City Manager,Publications,1982-,Alphabetical,"These are pamphlets\, leaflets\, studies\, proposals and similar material printed by or for the municipality or any of its departments\, subdivisions or programs\, and made available to the public\, or the last manuscript report if not published.",,Public,
21913,Department of Public Welfare,Biennial reports,1936-1958.,Chronological.,"The biennial reports contain activities of the preceding two years with information pertaining to county department directors\, agency hierarchy\, county board members\, public assistance needs\, child welfare services\, domestic relations counseling services and the program of direct distribution of food.",,Public,1 microfilm reel
22206,Governor's Office of Planning and Budget,Economic and demographic profiles reports,1989-,Chronological,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",Permanent. Retain until administrative need ends,Public,
22422,Marriott-Slaterville (Utah),Annual reports,1999-,Chronological,"These are reports on program activities and accomplishments of the municipality or individual department for the previous year. They may include statistics\, narrative reports\, graphs\, and diagrams.",Permanent. Retain until administrative need ends,Public,
22745,Park City (Utah). City Manager,Redevelopment agency annual report,1970-,Chronological,"The redevelopment agency shall prepare and file an annual report with the ""county auditor\, the State Tax Commission\, the State Board of Education\, and each property taxing entity affected by the distribution of property taxes"" on or before November 1. This annual report shall contain the estimates of the portion of property tax to be paid to the agency for calendar year ending December 31 and an estimate of the portion of property taxes to be paid to the agency for calendar year beginning the next January 1"" (UCA 17A-2-1217(1) (1997)).",Permanent. Retain until administrative need ends,Public,
22914,Division of State History,Utah facts booklets,1946-,Chronological,"These booklets (later an online publication) provide brief\, general information about Utah including history\, state emblems\, climate\, government\, topography\, major industries\, and national parks and monuments.",Permanent. Retain until administrative need ends,Public,
23061,Department of Employment Security,Administrative records,1953-1981.,Chronological,"This series contains correspondence\, reports\, agreements\, job description information\, etc.",,Public,
23344,Office of the State Auditor,Training materials for local governmental entities,1920-,chronological.,"These records support the agency's function to assist local governmental entities in implementing uniform accounting\, budgeting\, and reporting procedures through training and instruction (Utah Code 67-3-1(16)(a)(v) (2018)). Records include guidelines\, newsletters\, and other training materials created and provided to local governmental entities by the office of the state auditor in order to keep them abreast of updates to laws\, policies\, and standards that apply to them. Training materials summarize current legal requirements and make local governmental entities aware of trends in compliance problems and of available services and resources.",Permanent. Retain for 5 year(s),Public,1.00 cubic foot
23404,Department of Health and Human Services. Community Health and Well-Being. Division of Population Health.,Laboratory Bulletin,1984-,Chronological,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",Permanent. Retain until administrative need ends,Public,
23418,Department of Natural Resources. Division of State Parks. Eastern Region.,Anasazi State Park records,ca. 1960-,none,"Records of a state park museum and archaeological site near Boulder\, Utah. Records may include board actions\, administrative correspondence\, organizational charts\, budget\, litigation\, legislation\, land surveys\, aerial maps\, deeds or other land transfer documentation\, land patents\, titles and title reports/insurance\, life estates\, easements\, property appraisals\, water rights\, initial construction inventory and planning\, environmental or soil surveys\, master plans\, development proposals\, plans and specifications\, buildings\, other facility construction\, buildings and grounds operations or current expenses\, permits\, incident reports\, dedication ceremonies\, newspaper or magazine articles\, brochures\, signage\, driving maps\, press releases\, natural studies\, archaeological studies\, historical studies\, photographs\, displays and museum exhibits\, public activities\, and visitor studies.",,Public,
18091,Pioneer Sesquicentennial Celebration Coordinating Council,Newsletters,1995-1998.,chronological,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",Permanent. Retain for 1 year(s),Public,
18979,Utah Tech University (Utah),Yearbooks,1913-,,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",Retain permanently,Public,
19897,Central Utah Water Conservancy District (Utah),Annual reports,1997-2023.,Chronological,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",Permanent. Retain until administrative need ends,Public,
21108,Department of Transportation,Transportation News on the Wasatch Front newsletters,1965-1980.,Chronological,"These newsletters contain information pertaining to transportation studies in the Salt Lake\, Ogden\, Provo and Utah Valley areas. Current activities\, legislation\, news\, photographs\, charts\, and maps are included in the newsletters. The newsletter ended in 1974 when the management responsibility for the transportation studies changed from the Highway Department to the Wasatch Front Regional Council and the Mountainland Association of Governments.",,Public,
21786,State Library Division,Bookmobile statistical reports,1940-,Chronological.,"These schedules document bookmobile routes and frequency of service to rural communities throughout Utah. The schedules are used by the Development Services Program to monitor service\, evaluate patron outreach\, and plan for vehicle servicing. The schedules include route numbers\, drivers/librarians names\, date\, mileage\, comments\, and maps of bookmobile routes with stop points. The logs also track books and other media checked out to the public as part of the rural outreach program in Utah\, noting number of books circulated per month at each stop.",Permanent. Retain for 5 year(s),Public,
22023,Self-Help Cooperative Board,Publications,1935-1940.,Alphabetical by name of report,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",,Public,
22205,Governor's Office of Planning and Budget,Demographic reports,1989-,Chronological,"These reports are produced by the Demographic and Economic Analysis section to provide the public with a comprehensive demographic document from the state. These reports contain information pertaining to population\, households\, census\, births\, deaths\, natural increase\, migration\, and fertility rates.",Permanent. Retain until administrative need ends,Public,0.35 cubic foot
22442,Marriott-Slaterville (Utah),Publications,1999-,Chronological,"These are pamphlets\, leaflets\, studies\, proposals and similar material printed by or for the municipality or any of its departments\, subdivisions or programs\, and made available to the public\, or the last manuscript report if not published.",Permanent. Retain until administrative need ends,Public,
23303,Board of Supplies and Purchase,Rules and regulations,1931-1939.,Chronological.,"These rules and regulations of the Board of Supplies and Purchase are created to administer purchases\, supplies\, meetings\, fiscal and financial operations\, and agency staff.",,Public,
23331,Division of Community Development,Homeless publications,1988-1994.,Chronological.,"This series contains reports with information pertaining to homeless people\, planning\, available services\, assistance\, homeless counts\, etc.",,Public,
21965,Department of Veterans and Military Affairs,Veterans' benefit resource information records,1992-,Chronological by year.,"The Department of Veterans and Military Affairs serves veterans and their families by opening doors to benefits\, education\, and jobs\, while advocating for Utah's military bases and service members. These publications have been created to provide resource guides about the services and benefits available to Utah's veterans and their families and include the Veteran Benefit FactSheet\, Legislature Information Cards\, the Veteran's Resource Page\, and any related publications.",Permanent. Retain until completion of publication or report,Public,
22324,Utah State Tax Commission. Property Tax Division,Annual statistical reports,1957-,Chronological by date.,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",,Public,
22944,Lieutenant Governor,Elections publications,1994-,"Alphabetical by subject, thereunder chronological by year.","This record series contains booklets and pamphlets published or compiled by the State Elections Office in order to inform the public about election issues. Information includes media packets\, training manuals\, and information pamphlets.",Permanent. Retain for 4 year(s),Public,
23198,Training School.,Publications,1931-1982.,Chronological,"This series contains miscellaneous reports from the State Hospital. The reports included are: Administrative Reports\, 1957-1966; Report to the State Legislature\, 1975; Master Plan\, 1980; Utah State Training School\, Comparative Analysis\, 1978-1979.",,Public,
23345,Department of Human Services.$bDivision of Services for People with Disabilities,Annual reports,1992-1998.,Chronological.,This series contains reports of Division of Services for People with Disabilities activities from the previous year.,,Public,
23414,Department of Health. Division of Public Health Education,Your Health newsletter,1943-1969.,Chronological,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",,Public,
23755,North Davis Fire District (Utah),Annual reports,1990-,Chronological,These are summary reports by year that total number of all calls based on type and district of call. They also included dollar loss and civilian or fire service casualties by number only.,Permanent. Retain until administrative need ends,Public,
3593,Utah Juvenile Court and Probation Commission,Annual reports,1907-1985.,Chronological by date.,"This series contains reports of Juvenile Court and Probation Commission activities from the previous year with information pertaining to the commissioner's message\, agency activities\, organizational structure\, case workload\, and fiscal and financial operations.",,Public,1 microfilm reel
5258,Department of Publicity and Industrial Development,Biennial reports,1941-1948.,Chronological,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",,Public,1 microfilm reel
5317,Ogden (Utah). Fire Department,Annual reports,1899-,Alphanumerical.,"These are reports on program activities and accomplishments of the municipality or individual department for the previous year. They may include statistics\, narrative reports\, graphs\, and diagrams.",Permanent. Retain until administrative need ends,Public,
5483,Public Service Commission,Water utility companies annual reports,1955-1967.,Alphanumerical,"Documents created by the agency\, including pamphlets\, reports\, leaflets\, file manuals\, annual reports\, other published or processed documents\, and the last manuscript report\, if not published\, relating to management projects. Electronic versions of publications may be considered a duplicate if identical. If unique\, see Schedule 1 Item 44.",,Public,
6461,Division of State History,Antiquities section selected research papers,1976-,Alphanumerical,This series contains reports designed to examine and interpret prehistoric culture in Utah.,Permanent. Retain until administrative need ends,,
10038,Department of Transportation,Road and bridge reports,1939-1980.,Chronological,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",,Public,
10041,Road Commission. Department of Highways,Comparative truck reports,1949-1965.,Chronological by date.,"This series contains reports with information pertaining to loading practices\, truck traffic on highways\, truck weight trends and weight limits.",,Public,
10046,Road Commission. Department of Highways,Traffic study reports,1947-1975.,Chronological by date.,"This series contains reports pertaining to traffic. The reports include traffic studies for specific areas\, traffic signal studies\, traffic analyses\, location studies\, traffic control studies\, and traffic engineering surveys.",,Public,1 microfilm reel
10967,Weber County Mosquito Abatement District (Utah),Annual reports,undated,,"These are reports on program activities and accomplishments of the municipality or individual department for the previous year. They may include statistics\, narrative reports\, graphs\, and diagrams.",Retain permanently,Public,
11348,Intermountain Power Agency (Utah),Triennial report files,undated,None,"These are reports on program activities and accomplishments of the municipality or individual department for the previous year. They may include statistics\, narrative reports\, graphs\, and diagrams.",Retain permanently,Public,
11528,Municipal Power Agency (Utah),Annual reports,undated,None,"These are reports on program activities and accomplishments of the municipality or individual department for the previous year. They may include statistics\, narrative reports\, graphs\, and diagrams.",Retain permanently,Public,
12291,Magna Mosquito Abatement District (Utah),Publications,undated,Alphabetical by name,"These are pamphlets\, leaflets\, studies\, proposals and similar material printed by or for the municipality or any of its departments\, subdivisions or programs\, and made available to the public\, or the last manuscript report if not published.",Retain permanently,Public,
12433,Tooele Valley Mosquito Abatement District (Utah),Annual reports,undated,Chronological,"These are reports on program activities and accomplishments of the municipality or individual department for the previous year. They may include statistics\, narrative reports\, graphs\, and diagrams.",Retain permanently,Public,
12676,Uintah Mosquito Abatement District (Utah),Publications,undated,Chronological,"These are pamphlets\, leaflets\, studies\, proposals and similar materials printed by or for the municipality or any of its departments\, subdivisions or programs\, and made available to the public\, or the last manuscript report if not published. The State Archives should receive one copy of all municipal publications.",Retain permanently,Public,
12826,Board of Education. Office of Education. Office of Human Resource,Publications,1989-,Chronological,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",Permanent. Retain until administrative need ends,Public,
12852,Board of Education. Office of Education. School Law and Legislation,Annual report on state trust lands,1987-2017.,Chronological.,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",Permanent. Retain for 5 year(s),Public,
13004,Board of Education. Office of Education. Applied Technology Education Section,Annual evaluation report of Turning Point programs,1985-2001.,Chronological.,"These are annual reports which evaluate the effectiveness of the Turning Point Programs across Utah. The data are generated from client demographic history forms (intake forms) and follow-up information received periodically from each client. Information includes statistics regarding the number of new and continuing clients\, amount of funds distributed to each Turning Point center\, totals from previous fiscal years\, educational levels of clients\, sources of income\, services requested\, ethnicity\, services provided\, and referrals.",Permanent. Retain for 2 year(s),Public,
13267,South Utah Valley Solid Waste District (Utah),Policies and procedures,undated,Chronological,"These are manuals which indicate the responsibilities and guidelines on administrative policies\, operational procedures\, and rules and regulations.",Retain permanently,Public,
14215,Utah State Tax Commission. Administration Division,Inventory reports,1949-1951.,none,"Documents created by the agency\, including pamphlets\, reports\, leaflets\, file manuals\, annual reports\, other published or processed documents\, and the last manuscript report\, if not published\, relating to management projects. Electronic versions of publications may be considered a duplicate if identical. If unique\, see Schedule 1 Item 44.",,Public,1 microfilm reel
14445,Weber State University (Utah),Weber studies: An interdisciplinary humanities journal,1973-,Chronological,"This journal is produced by the English Department of Weber State as a literary forum for writers and critics across the country who contribute. This publication is sponsored in part by the Utah Arts Council and the National Endowment for the Arts. Information includes critical essays\, poetry\, fiction\, and autobiographical essays. Three issues per year are published\, one of which is a ""special issue"" that focuses on a specific subject (e.g. Native American literature or the Utah Statehood Centennial).",Retain permanently,Public,
14909,Department of Cultural and Community Engagement,Information Technology plan,1989-,Chronological,"These annual plans developed by Information Technology document the planning efforts of Information Technology. Information includes an analysis of the current status of the Department of Community and Economic Development (DCED)\, needed improvements\, expected developments\, and projections of how to reach DCED goals.",Permanent. Retain until completion of publication or report,Public,
14938,Utah Statehood Centennial Commission,Annual reports,1988-1997.,Chronological.,"These annual reports are submitted by the Centennial Commission to the State Legislature. They facilitate effective oversight of the commission by the legislature and document the history\, policies\, and activities of the commission. Information includes descriptions of projects underway\, statistical information on the progress of the licensing and grant programs\, and related information.",,Public,
16494,University of Utah (Utah). Medical Center. Family and Preventive Medicine,Colon cancer study questionnaires and interview files,1975-1978.,Numerical by case number,"Reports on the administrative review\, analysis\, and implementation of programs and operation of those programs.",Permanent. Retain for 5 year(s),Public,
4906,Salt Lake City (Utah). Commission,Tracy Aviary Commission annual reports,i 1938-1950.,Alphanumerical.,"Annual reports\, created by the commission\, review all business activities of the aviary. Expenditures are listed as well as inventory of birds and equipment. Any improvements or changes made to the facilities are documented by photographs.",,Public,1 microfilm reel
4925,Salt Lake City (Utah). Police Department,Publications,1928-,Chronological,"These are pamphlets\, leaflets\, studies\, proposals and similar material printed by or for the municipality or any of its departments\, subdivisions or programs\, and made available to the public\, or the last manuscript report if not published.",Permanent. Retain until administrative need ends,Public,
6503,State Mental Hospital,Annual reports,1896-1968.,Chronological.,This series contains reports of State Mental Hospital (Insane Asylum) activities from the previous year.,,Public,2 microfilm reels
6952,University of Utah (Utah),Monthly minority activity reports,1972-,Chronological,"These are computer printout reports by month for the year 1972 of the staffing distribution and practices of the University of Utah with respect to minorities. These reports include name of employee\, salary\, position and department\, promotion information\, sex\, date hired\, U.S. citizenship\, and social security number.",Permanent. Retain for 10 year(s),Private,
9614,Redmond (Utah),Estray book,1898-1918.,Chronological,These books record the impounding of stray animals within the city limits. They are used to document the issuance of citations and fines for violations of city ordinances.,,Public,1 microfilm reel
9916,Department of Transportation. Engineering and Operations. Project Development,Annual reports,1970-,Chronological,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",Permanent. Retain until administrative need ends,Public,1.00 cubic foot
9918,Department of Transportation. Office of Planning and Programming,Annual statistical reports,1950-2013.,Chronological by date.,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",,Public,1.00 cubic foot
9924,Department of Transportation. Planning & Investment. Technology & Innovation. Maintenance and Facility Management Division,Maintenance activities reports,1958-,Chronological,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",Permanent. Retain until administrative need ends,Public,2.00 cubic feet
10236,Department of Transportation. Office of Planning and Programming,Five-year plan,1989-2013.,Chronological,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",Permanent. Retain for 10 year(s),Public,
10352,Department of Transportation. Division of Aeronautics,Utah safe pilot newsletter,1988-2017.,Chronological by date.,This newsletter is a free publication sent to all pilots in the state who have a current medical file with the Federal Aviation Administration (FAA). It contains information on aviation safety as it pertains to Utah.,Permanent. Retain for 5 year(s),Public,
3777,Committee on Industrial and Employment Planning,Industrial progress reports,1956-1973.,Chronological,"These newsletters are produced by the Utah Committee on Industrial and Employment Planning. Their purpose is to inform industrial\, business and civic leaders of economic developments in Utah.",,Public,
3796,Department of Workforce Services. Unemployment Contributions Section,Employment newsletter,i 1955-,Chronological.,"These newsletters are produced by the Department of Workforce Services. The newsletter is published quarterly and features articles with helpful information or updates for the employer community. The title of this publication is currently the ""Employment Advisor."" It was previously known as the ""Utah Employment Bulletin\,"" ""Utah Monthly Employment Review\,"" and the ""Employment Newsletter.""",Retain permanently,Public,
4919,Salt Lake City (Utah). City Council,City government report,1960-,Alphanumerical.,"These are the final reports of various studies (i.e. program analyses\, project studies) by private and other government agencies. Archives Holdings: 1960\, Accounting and Fiscal Recommendations and Proposed Changes in Organizational Structure of City Government.",Permanent. Retain until administrative need ends,Public,
4998,Public Service Commission,Public utility rates cost studies,1958-1960.,Alphanumerical,"Documents created by the agency\, including pamphlets\, reports\, leaflets\, file manuals\, annual reports\, other published or processed documents\, and the last manuscript report\, if not published\, relating to management projects. Electronic versions of publications may be considered a duplicate if identical. If unique\, see Schedule 1 Item 44.",Permanent. Retain for 1 year(s),Public,
5275,Department of Publicity and Industrial Development,Publications,1942-1949.,Chronological,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",,Public,1.00 cubic foot
6532,State Arboretum,Newsletters,1981-,Alphanumerical,"Documents created by the agency\, including pamphlets\, reports\, leaflets\, file manuals\, annual reports\, other published or processed documents\, and the last manuscript report\, if not published\, relating to management projects.",Retain permanently,Public,
10361,Beason Memorial Chapel Board (Utah),Meditation chapel records,1945-1969.,None,"In 1969 Chairman Clarence Bamberger of the Beason Chapel Board turned over these records to Governor Rampton to become part of the State Archives. The actual chapel was built following World War II with money given by the Beasons to Salt Lake City in memory of their son\, Ross Beason\, a fighter pilot killed over Italy on 15 April 1944. The marble Meditation Chapel was built in Memory Grove park in Salt Lake City in 1948 . These records discuss that chapel and list World War II dead from Utah.",,Public,1 microfilm reel
10581,Department of Public Safety. Driver License Division. Driver Services,Physicians guidelines manual,1981-2012.,Chronological,"This manual is prepared by the Driver License Division in order to provide standard guidelines for the restrictions which may be placed upon driving privileges for those people with relevant medical conditions. Included are descriptions of the various categories of medical conditions\, along with definitions of different levels of impairment. The categories are diabetes/metabolic disorders\, cardiovascular disorders\, pulmonary disorders\, neurologic disorders\, epilepsy/episodic disorders\, learning/memory/communication disorders\, psychiatric illness\, alcohol/drug problems\, visual disorders\, anatomic abnormality\, functional motor impairment\, and vehicle operation history. This publication is updated at irregular intervals.",Permanent. Retain for 1 year(s),Public,
10632,Board of Education. Board for Vocational Education. Vocational Education Preparatory Program for Careers,Central Research Committee reports,1958-1960.,Chronological.,"This series contains reports created by the Utah Central Research Committee and the Secondary Principals' Association of Utah with information pertaining to schools\, vocational education\, students\, teaching\, etc.",,Public,
10675,Department of Public Safety. Driver License Division. Administrative Programs Bureau,Drivers License Division Headline News newsletter,1991-,Chronological.,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",Permanent. Retain for 2 month(s),Public,
10690,Department of Public Safety. Driver License Division. Driver Services,Commercial Drivers License Dispatch newsletter,1990-1992.,Chronological,"This is a newsletter of the Drivers License Division which is published at irregular intervals. Information includes data about Utah's Commercial Drivers License (CDL) program\, and this publication is distributed to commercial trucking companies operating in Utah. Information contained in the bulletin may contain policy updates\, locations of CDL offices\, and other general information on the CDL program.",Permanent. Retain for 1 year(s),Public,
10898,Utah. Division of Aging,Accessioned publications 1965-1977,1965-1977.,none,"Holdings: [1] Copy of the Older Americans Act of 1965 (Public Law 89-73); [2] Utah Plan for Implementing the Older Americans Act of 1965 (November 11\, 1965); [3] Foster grandparent correspondence (1966-1967); [4] Monthly status reports\, foster grandparent program (1967); [5] Foster grandparents and retarded children study (March 1967); [6] Personnel committee file (1969-70); [7] Model project plan of action for maintenance of independent Living (1972); [8] Memo dated February 20\, 1975\, urging all administrators of senior citizen programs to encourage senior citizens to attend the annual Governor's Conference on Aging on May 1\, 1975\, attached to a flyer announcing the conference; [9] annual work program for the Division of Aging (for fiscal year July 1\, 1975\, to June 30\, 1976); [10] contract agreement,(#78-8177) to enable the Division of Family Services to carry out social service educational programs authorized by the Older Americans Act from July 1\, 1977\, through December 31\, 1977 (August 1977); and [11] a copy of the Planning Guide for the Assessment and Improvement of Services to the Senior Citizens (undated).",,Public,
12566,Duchesne County Mosquito Abatement District (Utah),Annual reports,undated,Chronological,"These are reports on program activities and accomplishments of the municipality or individual department for the previous year. They may include statistics\, narrative reports\, graphs\, and diagrams.",Retain permanently,Public,
12822,Board of Education. Office of Education. Education Equity Section,Annual report on bilingual education,1989-,Chronological by year of issue,"Educational Equity produces an annual report outlining the status of bilingual education in Utah. This report is required to be made by Title IV and provides data about the number of Utah students who are classified as Limited English Proficient or who are incapable of speaking English at all. The report also contains information on the number of students eligible for Title VII funds and the number using the funds. In addition to the state-prepared report\, individual reports from each school district are included.",Permanent. Retain for 5 year(s),Public,
12933,Board of Education. Office of Education. Strategic Planning Section,Publications,1992-2015.,None,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",Permanent. Retain for 1 year(s),Public,
13265,South Utah Valley Solid Waste District (Utah),Annual reports,undated,Chronological,"These are reports on program activities and accomplishments of the municipality or individual department for the previous year. They may include statistics\, narrative reports\, graphs\, and diagrams.",Retain permanently,Public,
13323,Alta Canyon Recreation District (Utah),Publications,undated,Alphabetical,"These are pamphlets\, leaflets\, studies\, proposals and similar material printed by or for the municipality or any of its departments\, subdivisions or programs\, and made available to the public\, or the last manuscript report if not published.",Retain permanently,Public,
13745,Board of Education. Office of Education. District Computer Services Section,Student information system user's manual,1992-2001.,Chronological,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",Permanent. Retain for 1 year(s),Public,
14214,Utah State Tax Commission. Administration Division,Study cost report,1953-1956.,none,"Documents created by the agency\, including pamphlets\, reports\, leaflets\, file manuals\, annual reports\, other published or processed documents\, and the last manuscript report\, if not published\, relating to management projects. Electronic versions of publications may be considered a duplicate if identical. If unique\, see Schedule 1 Item 44.",,Public,1 microfilm reel
14256,Utah State Tax Commission. Property Tax Division,County supplemental reports,"1958, 1979-1980, 1982-",Alphabetical by county,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",Permanent. Retain for 4 year(s),Public,
14388,Department of Human Services. Office of Fiscal Operations,"Office of Liability Management day care study, 1994",1992-,Chronological,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",Permanent. Retain for 6 year(s),Public,
14910,Department of Cultural and Community Engagement,Information Technology newsletter,1992-,Chronological,"The I.T.Lan.News is an internal newsletter published by Information Technology staff. It disseminates information throughout the department concerning Information Technology issues. Information includes statements of upcoming improvements the the network\, hints on better using the software available\, and related information.",Retain permanently,Public,
14962,Millville (Utah),Publications,undated,,"These are pamphlets\, leaflets\, studies\, proposals and similar materials printed by or for the municipality or any of its departments\, subdivisions or programs\, and made available to the public\, or the last manuscript report if not published. The State Archives should receive one copy of all municipal publications.",Retain permanently,Public,
16491,University of Utah (Utah). Medical Center. Family and Preventive Medicine,Colon cancer study information files,1975-1978.,None,"Reports on the administrative review\, analysis\, and implementation of programs and operation of those programs.",Permanent. Retain for 5 year(s),Private,
17576,Board of Education. Office of Education. Curriculum Section,Utah topic educational media,ca. 1980-2015.,Chronological.,"These educational films and slides produced by the Utah State Office of Education and are shown in classrooms throughout the state. Topics include reenactments of historical Utah events\, such as pioneer life.",,Public,
17690,Board of Education. Office of Education. Instructional Technology Section,Comprehensive plan,Undated.,none,"Documents created by the agency\, including pamphlets\, reports\, leaflets\, file manuals\, annual reports\, other published or processed documents\, and the last manuscript report\, if not published\, relating to management projects.",,Public,1 microfilm reel
17795,Agricultural College of Utah,Biennial reports,1896-1924.,Chronological.,The Biennial Reports show what progress the university made during the years the reports were filed and how they expended the funds allocated to them by the State Legislature.,Permanent. Retain until administrative need ends,Public,
18609,Utah Statehood Centennial Commission,Newsletters,1992-1997.,Chronological.,"This newsletter was published irregularly and contains about seven volumes. Created to update the populace regarding centennial plans and activities\, the newsletter was distributed to all public offices and schools\, plus private individuals who requested it (in total about 7\,000 destinations). Information in the newsletter includes a message from the chair and calendar items. The newsletter is entitled ""The Utah Centennial Spirit.""",,Public,
18978,University of Utah (Utah),Bound or published histories,1877-,Chronological,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",Permanent. Retain until administrative need ends,Public,1 microfilm reel
19351,Pioneer Sesquicentennial Celebration Coordinating Council,Status and final reports,1994-1998.,Chronological,"Documents created by the agency\, including pamphlets\, reports\, leaflets\, file manuals\, annual reports\, other published or processed documents\, and the last manuscript report\, if not published\, relating to management projects. Electronic versions of publications may be considered a duplicate if identical. If unique\, see Schedule 1 Item 44. Largely budget reports and purchase orders.",Permanent. Retain for 6 month(s),Public,
19576,Dixie Junior College,President's report,1921-1925.,,"President's annual reports on college activities. Same roll of film seems to have misc. financial records\, class participation records\, etc.",,Public,
19797,Division of State History,Quarterly Utah History Information Center statistics report,1991-,Chronological,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",Permanent. Retain for 5 year(s),Public,
20662,Salt Lake City (Utah). Public Library,Publications,undated,,"These are pamphlets\, leaflets\, studies\, proposals and similar material printed by or for the municipality or any of its departments\, subdivisions or programs\, and made available to the public\, or the last manuscript report if not published.",Retain permanently,Public,
6449,Governor (2021- : Cox),State scene newsletter,1983.,None,"Documents created by the agency\, including pamphlets\, reports\, leaflets\, file manuals\, annual reports\, other published or processed documents\, and the last manuscript report\, if not published\, relating to management projects.",Permanent. Retain for 1 year(s),Public,
6459,Division of State History,Annual reports,1917-1978.,Chronological by date.,"This series contains reports of Division of State History activities from the previous year with information pertaining to agency activities\, agency staff\, publications\, membership\, agency collections\, preservation\, and fiscal and financial operations.",,Public,
6464,Division of State History,Publications,1967-,Chronological by date.,"Documents created by the agency\, including pamphlets\, reports\, leaflets\, newsletters\, production materials\, and other published or processed documents. These documents contain information about events and programs administered by the Division of State History. The series consists primarily of isolated publications not part of a more specific series.",Permanent. Retain until administrative need ends,Public,
6517,Industrial Relations Council,Publications,1957-1958.,Chronological,"Documents created by the agency\, including pamphlets\, reports\, leaflets\, file manuals\, annual reports\, other published or processed documents\, and the last manuscript report\, if not published\, relating to management projects. Electronic versions of publications may be considered a duplicate if identical. If unique\, see Schedule 1 Item 44.",,Public,
6531,Board of Pharmacy,Annual reports,1896-1916.,Chronological,This series contains reports of Pharmacy Board activities from the previous year.,,Public,
9230,Department of Workforce Services,Labor statistics reports,2016-,None.,This series contains labor statistics reports created by the Department of Employment Security.,Retain permanently,Public,
9825,Davis Technical College (Utah),Year end reports,1985-,Chronological,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",Retain permanently,Public,
10624,Board of Education. Office of Education. Education Equity Section,Multicultural resource book,1989-,Chronological by year of issue,"In 1989\, Educational Equity produced a multicultural resource book which provided information on multicultural instruction and ideas for multicultural exercises for targeted elementary and junior high schools. The exercises include activities or information to introduce students to minority cultures in the United States or cultures outside the United States\, primarily in Latin America and Asia. Annual supplements are also produced\, which outline ideas for multicultural education on a month-by-month schedule\, tying the activities to dates or events which are significant in other cultures. This series includes the original book and the annual supplements.",Permanent. Retain until completion of publication or report,Public,
10896,Department of Human Services. Office of Liability Management,Publications,1974; 1978.,none,"Holdings: Administrative functions evaluation report (December 1974); bulletins 78-1\, 78-2\, 78-3 (1978).",,Public,
12251,Magna Mosquito Abatement District (Utah),Annual reports,undated,Chronological,"These are reports on program activities and accomplishments of the municipality or individual department for the previous year. They may include statistics\, narrative reports\, graphs\, and diagrams.",Retain permanently,Public,
12326,West-Box Elder Conservation District (Utah),Mill Creek project loan application report,1971.,,"This 26-page\, spiral bound document is a loan application report for the Mill Creek project\, a collective effort by the Weber-Box Elder Conservation District\, the Ogden River Water Users' Association\, and the South Ogden Conservation District to improve irrigation distribution systems north of the Ogden River to North Ogden and Pleasant View.",,Public,
12530,Box Elder Mosquito Abatement District (Utah),Annual reports,undated,Chronological,"These are reports on program activities and accomplishments of the municipality or individual department for the previous year. They may include statistics\, narrative reports\, graphs\, and diagrams.",Retain permanently,Public,
12773,Board of Education. Office of Education. Applied Technology Education Section,Econotes newsletter,1991-2001.,Chronological.,"The Econotes newsletter is a semi-annual publication from the Economic Education specialist of the Applied Technology Section. The newsletter communicates to teachers and the business community about training workshops to be held\, teacher achievements\, and new curriculum available. Information also includes classroom activities and updates of all Utah Council on Economic Education meetings.",Permanent. Retain for 1 year(s),Public,
12850,Board of Education. Office of Education. Public Relations Section,Publications,1988-2017.,None,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",Retain permanently,Public,
12977,Board of Education. Office of Education. Applied Technology Education Section,Annual performance reports,1939-2001.,Chronological.,"This report is submitted to the federal government every year to document how (generally speaking) Carl Perkins funds were spent on vocational training. Information includes statistics (such as the number of people trained by category) and a narrative of categorical funding. Each vocational program is considered a ""category."" Also included are performance standards and core measures.",,Public,2.00 cubic feet
13320,Alta Canyon Recreation District (Utah),Policies and procedures,undated,Chronological,"These are manuals which indicate the responsibilities and guidelines on administrative policies\, operational procedures\, and rules and regulations.",Permanent. Retain until superseded,Public,
13658,Dixie Deer Special Service District (Utah),Annual water reports,undated,Chronological,"These are reports on program activities and accomplishments of the municipality or individual department for the previous year. They may include statistics\, narrative reports\, graphs\, and diagrams.",Retain permanently,Public,
15141,Minersville (Utah),Publications,undated,,"These are pamphlets\, leaflets\, studies\, proposals and similar materials printed by or for the municipality or any of its departments\, subdivisions or programs\, and made available to the public\, or the last manuscript report if not published. The State Archives should receive one copy of all municipal publications.",Retain permanently,Public,
16497,University of Utah (Utah). Medical Center. Family and Preventive Medicine,Bladder cancer study questionnaires and interview files,1978-1982.,Numerical by case number,"Reports on the administrative review\, analysis\, and implementation of programs and operation of those programs.",Permanent. Retain for 5 year(s),Public,
17278,University of Utah (Utah),Yearbooks,1878-1962.,Chronological by yearbook date.,"These yearbooks document university activities. They are compiled by a yearbook staff with the assistance of a professor advisor. The yearbooks contain names and photographs of the faculty\, staff\, and individual students by academic year\, school clubs\, sports\, cultural events\, and academic and social activities.",,Public,
17680,Council for Applied Technology Education,Annual reports,1970-1995.,Chronological,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",,Public,1.00 cubic foot
19200,Utah Statehood Centennial Commission,Centennial products,1992-2005.,None.,"Various publications and products created as part of the centennial. Includes lesson plans\, Beehive History\, songs\, scrapbooks\, legacy plaques\, calendar\, History Blazer\, vendor catalog\, etc.",,Public,2.20 cubic feet
23819,Department of Health. Center for Health Data and Informatics,Public health outcome measures report,1998-,Chronological.,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",Permanent. Retain until administrative need ends,Public,0.20 cubic foot
23942,Utah State Tax Commission. Economic & Statistical Unit,Utah's household tax burdens report,2001-,Chronological.,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",Permanent. Retain until administrative need ends,Public,0.20 cubic foot
24132,Jordan Valley Water Conservancy District (Utah),Compliance Review (newsletter),1994-,Chronological,"These are pamphlets\, leaflets\, studies\, proposals and similar material printed by or for the municipality or any of its departments\, subdivisions or programs\, and made available to the public\, or the last manuscript report if not published.",Permanent. Retain for 2 year(s),Public,
24196,Department of Health,Medical Self-Help Training Program records,1961-1963.,Chronological.,"The Medical Self-Help Training Program was developed jointly\, and sponsored nationally\, by the American Medical Association and the U.S. Public Health Service with the assistance of the national civil defense organization and the Department of Defense. The program aimed to prepare people to meet their own health requirements to the best of their ability in the event of a national disaster. In Utah the program was endorsed by Governor George D. Clyde. Responsibility for administering it was given to the State Department of Health. This series contains informational brochures\, instructor guides\, and progress reports related to the program in Utah.",,Public,0.20 cubic foot
24402,Department of Health and Human Services. Division of Child and Family Services,Children's Trust Fund annual reports,1989-,Chronological by date.,"The Children's Trust Fund was established in 1984. Revenue is created for the fund through a $3.00 surcharge for each certified copy of a birth certificate issued through the Department of Health\, as well as through the sale of Heritage Birth Certificates. The Board of Family Services and the Division of Family Services with the advice of the Child Abuse and Neglect Advisory Council utilize these funds to implement child abuse and neglect prevention programs. The annual reports document the Children's Trust Fund Committee's yearly activities and future plans.",Permanent. Retain until administrative need ends,Public,0.20 cubic foot
24407,Department of Social Services. Bureau of Policy Planning & Budget,Publications,1967-1987.,Chronological by date.,"Records created by the agency including pamphlets\, reports\, newsletters\, and other published or processed documents. These records include information on low income populations\, troubled youth\, nutrition\, drug abuse and other social service issues addressed by the Bureau of Policy Planning and Budget. Consists primarily of isolated publications not part of a more specific series.",,Public,
24426,Department of Human Services. Office of Human Resources,Publications,1972-2012.,Chronological by date.,"Records created by the agency\, including pamphlets\, manuals\, newsletters\, and other published or processed documents. These records include information on personnel issues addressed by Human Services' Bureau of Human Resources. Consists primarily of isolated publications not part of a more specific series.",,Public,
24446,Department of Environmental Quality. Division of Drinking Water,Public water system consumer confidence reports,1999-,Numerical by county number,"These reports are sent to the agency by suppliers of water to public water systems. They are prepared annually and are disseminated to consumers to document compliance with Environmental Protection Agency (EPA) regulations. The Division of Drinking Water maintains a copy in its capacity as a monitoring agency. They contain a summary of monitoring data for each system for the previous calendar year. Information includes amount of water supplied\, water testing data and whether or not the test results are in compliance with EPA standards. Examples of testing data include levels of nitrates\, sulfates\, bacteria and chlorine.",Retain for 12 year(s),Public,
24574,Five County Association of Governments (Utah),Annual reports,1978-,Chronological,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",Permanent. Retain until administrative need ends,Public,
25970,State Law Library,Publications,2004-,Chronological.,"Documents created by the agency\, including pamphlets\, reports\, leaflets\, file manuals\, annual reports\, other published or processed documents\, and the last manuscript report\, if not published\, relating to management projects. Electronic versions of publications may be considered a duplicate if identical to a printed copy.",Permanent. Retain until administrative need ends,Public,0.20 cubic foot
26257,Department of Workforce Services. Workforce Research and Analysis Division,County and statewide demographic and economic profiles,2005-,"Statewide section, thereunder alphabetical by county.","These records are created to provide statewide and county-level economic information. The Workforce Information Section of the Department of Workforce Services compiles data on the labor market in Utah and is the only source of this county-level economic information. Information in this series is used by planners\, business\, legislators and others interested in a particular county's economy. Within the records\, the state as a whole and each county have one profile containing such economic and demographic data as labor force\, taxable sales\, construction permits\, industry breakdown\, employment\, population\, and income.",Permanent. Retain for 6 year(s),Public,
26560,Department of Transportation. Engineering & Operations. Operations. Motor Carriers,Get Started pamphlets,1995-,Chronological by year thereunder by month,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",Permanent. Retain for 5 year(s),Public,
26973,Department of Human Services. Foster Care Citizen Review Board Steering Committee,Annual reports,1993-2008.,Chronologic,"Documents created by the agency\, including pamphlets\, reports\, leaflets\, file manuals\, annual reports\, other published or processed documents\, and the last manuscript report\, if not published\, relating to management projects.",,Public,
27269,Department of Health and Human Services. Division of Substance Use and Mental Health. State Hospital,Newsletter,2000-,Chronologically by date of publication,"The Utah State Hospital Newsletter is a newsletter written for employees. Information is collected regarding hospital issues such as programs in which employees participate\, facilities information\, historical information\, recognition of employees\, announcements\, etc.",Retain permanently,Public,
27282,Department of Environmental Quality. Division of Environmental Response and Remediation,Environmental incident notification reports,1987 -,Numerical by spill report number,"These records provide summarized information regarding chemical releases\, air pollution control of lies malfunctions\, and other environmental incident reports. The incidents are reported as required by state and federal environmental statutes. The information includes: name of the reporting company\, incident summary\, types and amounts of chemical spilled\, and event location.",Permanent. Retain for 20 year(s),Public,
24769,Riverdale (Utah),Annual reports,1946-,"Alphabetical, thereunder chronological","These are reports on program activities and accomplishments of the municipality or individual department for the previous year. They may include statistics\, narrative reports\, graphs\, and diagrams.",Permanent. Retain until administrative need ends,Public,
25403,Governor (2021- : Cox),Task force and commission reports,1896-,Chronological by year,These are reports created by task forces and other similarly appointed groups whose conclusions and summaries are directed to the Governor. They are often isolated publications that do not constitute their own series.,Permanent. Retain until administrative need ends,Public,
25515,Governor (2021- : Cox),Pony Express first day covers,1960.,none,"This series includes two letters to Governor Clyde noting the 100th anniversary of the Pony Express. One letter is from the Postmaster General and the other is from President Dwight D. Eisenhower. Both letters include a Pony Express Official First Day Cover envelope and are postmarked from St. Joseph\, Missouri.,Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",,Public,
26102,Salt Lake City School District (Utah),Census reports,1957-1973.,Chronological by date beginning with most recent.,"The Salt Lake City School District took an annual census of students in the various schools in the district. These censuses include the number of students enrolled in each school. Some years are broken down by gender\, race\, or other criteria. Data also include information about handicapped children\, pre-schoolers\, and children not enrolled.",,Public,
26366,Utah Transit Authority (Utah),Comprehensive annual financial reports,1993-,chronological by year,"These are reports on program activities and accomplishments of the Utah Transit Authority for the previous fiscal year (ending December 31). It includes financial statements and statistical data in order to provide full disclosure of all financial operations of the agency. Prepared by the finance department\, it is prepared using the guidelines recommended by the Government Finance Officers Association of the United States and Canada and conforms with generally accepted accounting principles. Also included are such features as future plans and major initiatives\, an organizational chart and photos and names of the Board of Trustees.",Permanent. Retain until administrative need ends,Public,
26554,Department of Health. Office of Maternal and Child Health,Perinatal mortality review records,1995-,"Chronological by year, thereunder alphabetical by file","This series contains medical and vital statistics records collected on perinatal (fetal\, infant\, and maternal) mortalities in Utah. The information is used to provide timely and pertinent data used to track perinatal health trends in the state. Cases are reviewed by the Perinatal Review Committee which uses the information to provide essential collaboration between public and private health care systems and institutions to promote improved pregnancy outcomes. Statistical information is abstracted for various bureau reports such as the Infant Mortality and Maternal Mortality Reports. Series information includes copies of hospital labor\, delivery\, postpartum\, and intensive care unit records as well as vital statistics\, medical transport\, and autopsy report records.",Permanent. Retain for 15 year(s),Private,1.00 cubic foot
27266,Division of State History,Published Utah Historical Quarterly manuscripts,1985-,"Chronological by issue date, thereunder by authors' names.","This series contains manuscripts submitted and accepted for publication in the Utah Historical Quarterly. Manuscripts are accompanied by illustrations\, maps\, and related documents. Additional information includes authors' names\, submission dates\, Quarterly volume and issue numbers\, manuscript versions\, CDs\, and correspondence.,Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",Permanent. Retain for 2 year(s),Public,18.90 cubic feet
10358,Department of Community and Economic Development,Governor's blueprint for Utah's economic future,1989-1991.,Chronological,"This publication was created by the Department of Community and Economic Development to provide state\, county\, and city economic development entities\, as well as city/state planners and builders/developers\, with an economic plan they could follow for the Utah's future. Included are accomplishments of the past and new goals to be achieved.",,,
10678,Board of Education. Office of Education. Instructional Technology Section,EDNET use summative reports,1990-2015.,Chronological,"The purpose of EDNET microwave television network is to support the public education community by coordinating the use of technological alternatives in classroom instruction\, staff development\, and administrative needs where appropriate. The report provides information pertaining to EDNET use by office\, satellite use by office\, EDNET use by application\, and satellite use by application. Also included in the report are calendars providing the daily schedule of EDNET.",,Public,1.00 cubic foot
11368,Intermountain Power Agency (Utah),Publications,undated,None,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",Retain permanently,Public,
12308,Department of Workforce Services. Division of Housing and Community Development,Publications,1982-,Chronological by date.,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",Permanent. Retain until administrative need ends,Public,
12407,Board of Commissioners on Revenue and Taxation,Reports,1911-1913.,None.,"This is the final\, published report to the legislature made by the Board. The report also incorporates a copy of the preliminary report made in 1912 and a copy of a minority report. The reports recommend changes in tax law and the tax system in Utah. The Board was created in 1911 (ch._84) for the purpose of studying the tax system and reporting to the 10th legislature. Also\, included is a report entitled ""Compilation of Constitutional and Statutory Provisions Relating to Revenue and Taxation in the State of Utah\, volumes 1 and 2"".",,Public,
12669,Board of Education. Office of Education. Strategic Planning Section,Publications,1993-2015.,Chronological,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",Permanent. Retain until completion of publication or report,Public,
12858,Board of Education. Office of Education. Services for At-Risk Students,Children with disabilities reports,1984-,Chronological,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",Permanent. Retain for 5 year(s),Public,
13238,Taylor-West Weber Water Improvement District (Utah),Annual reports,undated,Chronological,"These are reports on program activities and accomplishments of the municipality or individual department for the previous year. They may include statistics\, narrative reports\, graphs\, and diagrams.",Retain permanently,Public,
13291,Alta Canyon Recreation District (Utah),Annual reports,undated,Chronological,"These are reports on program activities and accomplishments of the municipality or individual department for the previous year. They may include statistics\, narrative reports\, graphs\, and diagrams.",Retain permanently,Public,
14432,Department of Workforce Services. Division of Housing and Community Development,Housing programs publications,1969-,Chronological.,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",Permanent. Retain until administrative value has been met,Public,
14541,Pleasant Grove (Utah),Annual reports,undated,,"These are reports on program activities and accomplishments for the previous year. They may include statistics\, narrative reports\, graphs\, and diagrams.",Retain permanently,Public,
14809,Department of Community and Culture. Office of Ethnic Affairs. Hispanic Affairs,Hispanic Affairs publications,1975-2013.,Chronological by date.,"These are newsletters published by the Office of Hispanic Affairs. They document the history of the office and its activities. Included are the following: Newsletters (1987-) and State of Hispanics in Utah (annual\, 1986-).",,Public,
14954,Millville (Utah),Annual reports,undated,,"These are reports on program activities and accomplishments for the previous year. They may include statistics\, narrative reports\, graphs\, and diagrams.",Retain permanently,Public,
16429,University of Utah (Utah). Medical Center. Family and Preventive Medicine,New Zealand cancer study,1970-2015.,Chronological.,"Reports on the administrative review\, analysis\, and implementation of programs and operation of those programs.",Permanent. Retain for 7 year(s),Private,
16496,University of Utah (Utah). Medical Center. Family and Preventive Medicine,Bladder cancer study information files,1978-1982.,Alphabetical by subjects,"Reports on the administrative review\, analysis\, and implementation of programs and operation of those programs.",Permanent. Retain for 5 year(s),Private,
17277,University of Utah (Utah),Utonian,1905-1981.,Chronological by publication year.,This is the University of Utah's yearbook.,,Public,0.55 cubic foot
23735,Department of Health and Human Services. Operations. Division of Continuous Quality and Improvement. Office of Service Review.,Qualitative Case Review case stories,1999-,"Chronological by year of review, thereunder by region, thereunder numerical by QCR case number",The case story is a report by the lead reviewer which contains background information on the Division of Child and Family Services client and an analysis of how well the division delivered services to the client. The records may include correspondence and supporting documentation of the case review.,Permanent. Retain for 6 year(s),Protected,
22633,Department of Health and Human Services. Operations. Division of Continuous Quality and Improvement.,Monitoring panel compliance documentation,1994-2002.,Numerical by section of settlement agreement,"These records document compliance with the Monitoring Panel. The purpose of these records is to show compliance of the Division of Child and Family Services to the specific portions of the DAVID C. LEAVITT Settlement agreement. The information is prepared in anticipation of a review by the Monitoring Panel. In 1999\, Judge Campbell disbanded the Monitoring Panel but the case remains ongoing. However\, there will not be additional documentation created for this series and the panel anticipates disbanding in 2002.",,Controlled,
18134,Department of Health and Human Services. Operations. Division of Continuous Quality and Improvement.,Compliance review reports,1996-2007.,Numerical by review instrument batch number,"These records are used for the purpose of reviewing Child and Family Services case files for final compliance reports. They document the agency's compliance with the David C. vs. Leavitt settlement agreement. This settlement agreement stems from a law suit filed against the division by the National Center for Youth Law. In response\, the state enacted the Child Welfare Reform Act in 1994 which addressed problems brought to light by the lawsuit. This information is used to prepare the Bureau of Services Review compliance report.",Permanent. Retain for 10 year(s) after completion of publication or report,Protected,3.00 cubic feet
19247,Department of Health and Human Services. Operations. Division of Continuous Quality and Improvement.,Audited Child and Family Services case files,1995-2007.,Alphabetical by client surname,These are Division of Child and Family Services client case files that are submitted to the Bureau of Services Review for the purpose of conducting surveys of the division's compliance as mandated by statute. (David C. v. Leavitt),,Protected,
23703,Department of Health and Human Services. Operations. Division of Continuous Quality and Improvement.,David C. settlement case correspondence,1996-2008.,"Chronological, thereunder alphabetical by sender or receiver",Correspondence to and from the Office of Services Review concerning the David C. settlement case. The correspondence is between the Office of Services Review and the Attorney General Office as well as the Monitoring Panel. Includes electronic mail between the mentioned parties.,,Controlled,
23519,Department of Health and Human Services. Operations. Division of Continuous Quality and Improvement. Office of Service Review.,Fatality review files,1994-,"Chronological by death date, thereunder alphabetical by decedent last name.",These records are a compilation of files from the different divisions within Human Services. Each division has a Fatality Review committee that documents assistance that had been given to the deceased person. Included in the records are the committee's minutes and their final reports. These records are used to ensure that the Department of Human Services is adequately providing the assistance that it should be. They are also used to make policy and procedure recommendations for the department.,Permanent. Retain for 7 year(s),Protected,6.00 cubic feet
18475,Department of Health and Human Services. Operations. Division of Continuous Quality and Improvement. Office of Service Review.,Case process review files,1995-,Numerical,"These records contain unique information in rough notes or drafts assembled or created and used to prepare or analyze other documents. The information adds proper understanding to the formulation and execution of policies\, decisions\, actions\, or responsibilities.",Retain until resolution of issue,Protected,
27416,Grand County (Utah). County Clerk,Business license files,1980-,Alphabetical by surname,"These files contain information on all business licenses issued in the municipality. All businesses are required to be licensed before conducting business within municipal boundaries. They contain the application\, proof of payment\, and approval forms from regulatory departments (e.g.\, fire\, police\, health).",Retain for 3 year(s),,
30813,Grand County (Utah). County Clerk,Financial ledgers,1901-1945.,,,,,
7026,Grand County (Utah). County Recorder,Deed records,1890-1959.,Chronological,"These volumes contain verbatim transcripts of deeds filed with the county recorder. They are used to reference property ownership. This series includes book and page number\, names and addresses of grantor and grantee\, description of property\, and date property was transferred to grantor.",Retain permanently,Public,
13225,Grand County (Utah). County Recorder,Redemption certificates,undated,,"These certificates are issued by the county treasurer for money received in payment of delinquent real property taxes and have been recorded by the county recorder. They include serial number of property\, name of owner\, address\, legal description of property\, number of acres\, valuation\, amount of original taxes\, years for which delinquent\, total of tax due\, including penalty and interest.",Retain permanently,Public,
13228,Grand County (Utah). County Recorder,Tax sale records,undated,,"These are the recorded tax deeds issued by the county auditor conveying property to purchaser of real property sold for delinquent taxes. The deeds show the date\, property description\, names of purchasers and delinquent owner\, and date of sale. Until the repeal of the pertinent statute in 1939\, ""tax sale records were transmitted and kept in the county recorder's office\,"" and the ""recorder's copy was ""considered the official record of tax sales"" (R.S._80-10-65 (1933).",Retain permanently,Public,
28911,San Juan County School District (Utah),Utah Native American Literacy Project stories,2006.,,"These records support the agency's function to create a variety of aids for teachers. The set of Indian Tribal stories may be utilized by elementary classroom teachers to (1) develop an understanding and appreciation of Native American culture and societal contributions (2) provide a genre of text for the application of reading strategies\, and (3) facilitate the mastery of various Utah Core Content Curriculum objectives. Records include 5 stories for each of the six main Utah Tribal Nations\, with a total of 30 booklets\, plus an ABC book and CD. The CD contains information about each Tribe and links to other viable Internet sites\, plus music\, educational resources\, lesson plans\, and research articles.",Permanent. Retain for 1 year(s),Public,
28979,Department of Veterans and Military Affairs,The Veteran's Voice newsletter,2000-,Chronologically.,"The Department of Veterans and Military Affairs serves veterans and their families by opening doors to benefits\, education\, and jobs\, while advocating for Utah's military bases and service members. The Newsletter provides informational articles related to veteran's issues and includes messages to veterans from partner institutions and governmental entities.",Permanent. Retain until completion of publication or report,Public,
29575,Division of State History,Antiquities Zinj magazine records,1992-1996.,Chronological.,"These records document the production of a children's magazine produced by the Division between 1992 to 1996. The magazine focused on history and prehistory education such as paleontology\, archaeology\, and anthropology. Records include production materials\, drafts\, and published issues of the magazine.",Permanent. Retain for 5 year(s),Public,
80171,University of Utah (Utah),Engineering bulletins,1908-1949.,Numerical by book number,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",Retain permanently,Public,
80199,Department of Corrections. Division of Correctional Industries,Annual financial statements,1980-,Chronological,This is an annual report summarizing the fiscal operations of the division.,Permanent. Retain for 10 year(s),Public,
82872,Department of Community and Culture. Disaster Relief Board,Annual reports,i 1983-1985.,Chronological,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",Permanent. Retain for 10 year(s),,
83716,Apprenticeship Council,Policy manual,1962-1997.,Chronological.,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",,Public,
83934,Department of Workforce Services. Division of Housing and Community Development,Poverty in Utah annual reports,1979-,Chronological.,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",,Public,
85056,Office of Asian Affairs,Asian Affairs annual reports,i 1986-1987.,Chronological,These Annual Reports,Permanent. Retain for 3 year(s),Public,
27589,Sanpete County Water Conservancy District (Utah),Reports,1973.,Numerical by report,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",,Public,
27680,Utah Valley University (Utah),Fred E. Guymon papers,1976.,,"Fred E. Guymon (1920-2010) papers after teaching at Utah Valley Community College for 37 years. These microfiche contain book requests\, correspondence\, course outlines and other records.,Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",,Private,
27842,Governor (2021- : Cox),Utah Business Regulation Review report,2011.,,"Documents created by the agency\, including pamphlets\, reports\, leaflets\, file manuals\, annual reports\, other published or processed documents\, and the last manuscript report\, if not published\, relating to management projects.",,Public,
80296,Utah State University,Catalogs,undated,Numerical,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",Retain permanently,Public,
81548,Southern Utah University (Utah),General catalog,undated,Chronological,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",Retain permanently,Public,
83091,"Labor Commission. Division of Boiler, Elevator, and Coal Mine Safety",Mine inspection reports,ca. 1945-,"Alphabetical by county, thereunder by mine.","Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",Permanent. Retain for 5 year(s),Public,13 microfilm reels
83690,Department of Transportation. Engineering & Operations. Operations. Aeronautics,Utah aeronautical chart,i 1950-,Chronological,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",Permanent. Retain until final action,Public,
83710,Department of Administrative Services,Fair employment practices brochures,1985-,Chronological.,"Fair Employment Practices brochures are published to educate state employees on employment policies. They contain specifics on state procedures and programs to enhance the work environment\, thus increasing productivity. Holdings: ca1985 (1 volume).",Retain permanently,Public,
83713,Bureau of Air Quality.,Utah emissions inventory,ca. 1970-1985.,Chronological,"The Bureau of Air Quality is required by law to compile an annual emission inventory of the air contaminants released into the air within Utah. The emission inventory is compiled for point\, area and mobile sources. The purpose for preparing and maintaining a complete and reliable emission inventory is its use as a basic tool for the effective development of air quality management plans and programs.",,Public,
83845,Department of Community and Culture. Office of Ethnic Affairs. Black Affairs,Black community newsletter,s 1982.,Chronological,"The newsletter distributed new information on developments within Utah's black community. It includes reports on state and national issues affecting the community\, new and developing opportunities in Utah\, and information on group and individual accomplishments and honors.",Permanent. Retain for 1 year(s),,
84305,Department of Development Services,Air travel reports,1970-1974.,Chronological.,"The Utah Air Travel Report is a yearly publication outlining the travel and touring statistics of air travel into the state. It contains information on general habits of expenditure\, purpose and location of stay\, states and areas of residence\, etc. As an evaluation of air travel's economic impact\, it is used as a reference for public and private industry development. It was initially published on a quarterly basis.",,Public,
11217,"Southwest Behavioral Health Center (St. George, Utah)",Policy and procedure manuals,undated.,None,"These are records documenting the formulation and adoption of policies and procedures for the function of the office or department. Includes narrative or statistical reports and related correspondence on program activities; mission statement studies regarding department or offices operations\, circular letters or directives and records related to significant events in which department or office participated.",Permanent. Retain for 1 year(s),Public,
13552,Uintah County (Utah). County Clerk,Personnel policy and policies,undated.,,"These are records documenting the formulation and adoption of policies and procedures for the function of the office or department. Includes narrative or statistical reports and related correspondence on program activities; mission statement studies regarding department or offices operations\, circular letters or directives and records related to significant events in which department or office participated.",Permanent. Retain for 1 year(s),,
14590,Pleasant Grove (Utah),Annual reports,undated,,"This is an annual report by the library directors required by UCA_9-7-506 (1) (1992) ""to the county governing body on the condition and operation of the library\, including a financial statement."" It is also used to inform the general public regarding the operations of the library. The report includes budget figures both income and expenditure\, circulation and other figures\, and may include a brief description of the previous year's activities.",Retain permanently,Public,
83620,Department of Health and Human Services. Division of Child and Family Services,Public assistance and services for children report,1950-,chronological,"Public Assistance and Services for Children is a monthly publication of welfare statistics and activities. It serves as a basic record of welfare recipients\, changes in expenditure \, and monthly disbursements per program. It therefore acts as an outline of welfare service activity in Utah. Initially known as Services for Children Monthly Report\, it became Services for Children in July 1951 issue. It's title changed to Public Assistance in Utah and Services for Children sometime before 1953\, apparently reflecting the publications new forms on all major welfare statistics not just child assistance. By 1956\, it was retitled Public Assistance and Services for Children. Exact titles of the last two changes are unknown due t missing copies. Holdings: 1950: Feb. & Nov. (no vol given); 1951: January\, April\, June (no vol. given); 1953: April\, May-Sept. (14:2\, 14:3-10); 1954: Jan-Sept. (14:11-12\, 15:1-7); 1956: May-Dec (17:5-12); 1957: Jan-Feb\, Apr.-Dec. (18:1-2\, 4-12) 1958; Jan-June\, Sept-Dec,(19:1-6\, 9-12); 1959: Jan-Dec (20:1-2); 1960: Jan-June\, Oct-Dec. (21:1-6\,10-12); 1961: Jan & Feb. (21:13\,14).",Permanent. Retain for 5 year(s),Public,
83621,Department of Administrative Services,Publications,1977-,Chronological by date.,"This series contains documents created by the agency\, including pamphlets\, reports\, leaflets\, file manuals\, and other published or processed documents. These records include information on administration\, legal matters\, fiscal and financial operations\, and all other activities of the Department of Administrative Services. This series consists primarily of isolated publications not part of a more specific series.",,Public,
83633,Office of the State Auditor,Uniform accounting manual for counties,1968-1971.,Chronological.,"The Uniform Accounting Manual provides a framework for county and city fiscal recrods. It establishes a uniform accounting system for use by all local governmental units within Utah\, thus allowing for easier and faster processing of fiscal reports. Holdings: 1968\, 1971.",,Public,0.20 cubic foot
83841,American Revolution Bicentennial Commission of Utah,Policy manual,s 1975.,Chronological.,"This manual of the bicentennial commission is a report of the commission's goals\, and it was published primarily to assist in lobbying efforts for a new cultural center in Salt Lake City. This is one of the first studies to encourage the building of Symphony Hall.",Permanent. Retain for 1 year(s),,
83971,Department of Administrative Services. Division of Data Processing,Publications,1970-1988.,Chronological.,"This series contains documents created by the agency\, including pamphlets\, reports\, leaflets\, file manuals\, and other published or processed documents. These records include information on administration\, legal matters\, fiscal and financial operations\, data processing\, systems planning\, and all other activities of the Division of Data Processing (Department of Systems Planning. This series consists primarily of isolated publications not part of a more specific series.",,Public,
84800,Board of Education. Office of Education. Teaching and Learning,Certification standards manuals,1911-,Chronological.,"_____The Certification Standards Manuals outline the requirements for initial and continued teacher certification. Produced as the requirements are revised\, the manuals include general information regarding program and individual certification\, provisional and minimum requirements as well as administrative and recertification procedures. In addition\, they outline the specifics for particular expertise such as elementary\, secondary and special education endorsements. Certification specifics on support services such as counseling and instructional media facilities conclude the manuals. _____The Operations Division currently produces the series. The Instructional Media Division initially produced the series.",Permanent. Retain until completion of publication or report,Public,5.00 cubic feet
25145,Washington County (Utah). County Commission,Publications,1973-,Chronological by year.,"These are pamphlets\, leaflets\, studies\, proposals and similar material printed by or for the Washington County and made available to the public. Holdings: Flood Plain Information Virgin River\, April 1973.",Permanent. Retain until administrative need ends,Public,1.00 cubic foot
25228,Sanpete County (Utah). County Commission,Publications,1969-,chronological by year,"These are pamphlets\, leaflets\, studies\, proposals and similar material printed by or for Sanpete County or any of its departments\, subdivisions or programs\, and made available to the public\, or the last manuscript report if not published. Holdings include ""Comprehensive Report on Water & Sewer for Sanpete County Utah"" (1969) by Call Engineering.",Permanent. Retain until administrative need ends,Public,
13896,Lehi City (Utah). Library,Annual report,1919-1922; 1924-1930; 1932-,Chronological,"Annual report by the library directors required by UCA_9-7-506 (1) (1992) ""to the county governing body on the condition and operation of the library\, including a financial statement\,"" also used to inform the general public regarding the operations of the library. Includes income and expenditure budget figures\, circulation and other figures\, and may include a brief description of the previous year's activities.",Retain permanently,Public,1 microfilm reel
14714,Weber County (Utah). Library,Annual reports,1895-1899; 1904-1964.,Chronological,"This is an annual report by the library directors required by UCA_9-7-506 (1) (1992) ""to the county governing body on the condition and operation of the library\, including a financial statement."" It is also used to inform the general public regarding the operations of the library. The report includes budget figures both income and expenditure\, circulation and other figures\, and may include a brief description of the previous year's activities. The first reports (1895-1899) were the reports of the President of the Library Association. This association worked to establish an Ogden City Library. These reports also include the annual statistical report (1921-1964) submitted initially to the American Library Association and then the Utah State Library and the book account annual report (1904-1913) on numbers of book purchased and circulated.",,Public,1 microfilm reel
12942,Board of Education. Office of Education. Child Nutrition Section,Publications,1986-,Chronological,"Documents created by the agency\, including pamphlets\, reports\, leaflets\, newsletters and other published or processed documents. These documents contain information about nutrition services provided by the Utah State Office of Education's Child Nutrition Programs. The series consists primarily of isolated publications not part of a more specific series.",Permanent. Retain for 1 year(s),Public,
83683,Department of Administrative Services,State employee newsletter,1990-2006.,Chronological by date of newsletter.,"Capitol Connections is a state employee newsletter with information on monthly employee activities. It contains articles and news on issues affecting state government employees: honors\, conferences\, seminars for employees\, and outlines of future events and projects. The newsletter is produced as a general information source for state employees. The current title\, Capitol Connections\, was adopted in May 1993. It was formerly called Capitol Capsules. The last hard copy issue of Capitol Connections was printed in August 2000. After that time it became available online. The newsletter continued until June of 2006 when responsibility for the newsletter was given to the Department of Human Resource Management.,Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101(7)(2017) and 9-7-208(4)(2006).",,Public,
83851,Department of Health and Human Services. Division of Aging and Adult Services,Annual reports,i 1961-,Chronological,"The Division of Aging and Adult Services' Annual Report outlines the agency's structure and function\, concluding with reports on specific programs. The report serves as a general source of information on the division's projects and progress as well as suggestion for future improvements and developments.",Permanent. Retain for 10 year(s),Public,
83922,Division of Children's Services,Family day care booklet,i 1959-1965.,Chronological,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",Permanent. Retain for 1 year(s),,
85026,Department of Health. Bureau of Chronic Disease Control,Diabetes prevalence survey report,c. 1987-2009.,Chronological,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",Permanent. Retain for 10 year(s),Public,
13554,Uintah County (Utah). County Commission,Utah Systems Information Manual,undated.,,"These are records documenting the formulation and adoption of policies and procedures for the function of the office or department. Includes narrative or statistical reports and related correspondence on program activities; mission statement studies regarding department or offices operations\, circular letters or directives and records related to significant events in which department or office participated.",Permanent. Retain for 1 year(s),,
2928,Department of Public Welfare,Services for children reports,1946-1952.,Chronological.,"These are pamphlets\, leaflets\, studies\, proposals and similar material printed by or for the school district or any of its departments\, programs or schools\, and made available to the public\, or the last manuscript report if not published.",,Public,3.00 cubic feet
84420,Board of Education. Office of Education. Services for At-Risk Students,Migrant education reports,1971-,Chronological,"These are pamphlets\, leaflets\, studies\, proposals and similar material printed by or for the school district or any of its departments\, programs or schools\, and made available to the public\, or the last manuscript report if not published.",Permanent. Retain for 5 year(s) after completion of publication or report,Public,2.00 cubic feet
8017,Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare. Office of Medicaid Operations.,Provider ranking list,1981-,Chronological.,"Electronic versions of printed publications if unique data are included\, as well as information and documents published via the Internet or State Bulletin Board System.",Retain permanently,Private,
25128,Salt Lake City School District (Utah). West High School,West Red and Black (publication),"1924-1926, 1930.",Chronological.,This is an annual literary magazine published by the student body of West High School. It contains students' poetry and short stories and is also illustrated with students' artwork.,,Public,0.20 cubic foot
25184,Salt Lake City School District (Utah). Lowell Elementary School,Yearbooks,1971-1997.,Chronological.,"This series consists of school yearbooks. They are compiled by the the school. These yearbooks primarily represent the six grade classes (1987-1988\, 1994-1997) including teacher's name\, student photographs\, names\, student's descriptions including goals and dreams\, and current likes and dislikes. The yearbooks also include a third grade yearbook for the 1990-1992 school year and a 1971-1972 yearbook for the entire school.",Permanent. Retain until final action,Public,
15812,Elk Ridge (Utah),Grant files original applications,undated,,"These are files on monetary grants received from state and federal sources. Includes the original applications\, contract agreements\, annual and final performance reports.",Retain permanently,Public,
20100,Sevier County School District (Utah),Biennial report,1907-1908.,None.,"These are pamphlets\, leaflets\, studies\, proposals and similar material printed by or for the municipality or any of its departments\, subdivisions or programs\, and made available to the public\, or the last manuscript report if not published.",,Public,0.20 cubic foot
4882,Salt Lake City Mayor,Annual reports,1892-1915.,Chronological,This series contains the mayor's message and annual reports from Salt Lake City agencies.,,Public,
15449,Willard (Utah),Grant files original applications,undated,,"These are files on monetary grants received from state and federal sources. Includes the original applications\, contract agreements\, annual and final performance reports.",Retain permanently,Public,
5677,Ogden (Utah). Mayor,Publications,1920-1940.,Alphanumerical.,"These are pamphlets\, leaflets\, studies\, proposals and similar material printed by or for the municipality or any of its departments\, subdivisions or programs\, and made available to the public\, or the last manuscript report if not published.",,Public,
27756,Department of Health. Division of Community and Family Health Services,Centers for Disease Control grant applications/files,2000-2009.,Chronological.,"These are files on federal monetary grants received from the Centers for Disease Control. Files include the original applications (new and continuation)\, contract agreements\, and annual and final performance reports.",Permanent. Retain for 15 year(s),Public,
29662,Ogden-Weber Technical College (Utah),Course catalogs,1977-,Chronological.,"These records are annually published student handbooks containing general policies and procedures applicable to students\, as well as program outlines and course descriptions. These are referred to collectively as the catalog.",Retain permanently,Public,
29654,World War I Centennial Commission,Publications,2017-,Alphabetical by publication title.,This series contains various publications sponsored in whole or in part by the Commission. The publications were created to publicize centennial activities and to educate the public about World War I and its impact in Utah.,,Public,
22430,Marriott-Slaterville (Utah),Grant files original applications,1999-,Chronological,"These are files on monetary grants received from state and federal sources. Includes the original applications\, contract agreements\, and annual and final performance reports.",Permanent. Retain until administrative need ends,Public,
25742,Cottonwood Heights (Utah),Grant files,2005-,"Chronological by year, thereunder alphabetical by name","These are files on monetary grants received from state and federal sources. Includes the original applications\, contract agreements\, and annual and final performance reports.",Retain permanently,Public,
30435,Wendover (Utah),Publications,ca. 2020,Chronological by publication date.,"Any record of enduring value\, regardless of format or platform\, that is disseminated by a governmental entity for public distribution. These may include website content\, printed publications\, newsletters\, social media posts\, and similar records. See Utah Code Section 9-7-101(7)(2017) and 9-7-208(4)(2006).",,Public,0.20 cubic foot
30199,Taylorsville (Utah),Publications,2002 -,Chronological,"These records include publications produced by the City for purposes of announcing news about city sponsored events\, projects\, initiatives and general municipal news.",Retain permanently,Public,
10674,Board of Education. Office of Education. Projects Assistance Services,Educational reform programs reports,1988-1993.,Chronological.,"These are pamphlets\, leaflets\, studies\, proposals and similar material printed by or for the school district or any of its departments\, programs or schools\, and made available to the public\, or the last manuscript report if not published.",,Public,2.00 cubic feet
12857,Board of Education. Office of Education. Services for At-Risk Students,Publications,1961-,Chronological,"These are pamphlets\, leaflets\, studies\, proposals and similar material printed by or for the school district or any of its departments\, programs or schools\, and made available to the public\, or the last manuscript report if not published.",Permanent. Retain until administrative need ends,Public,
23510,Salt Lake City School District (Utah),Newsletters,1973-2023.,chronological by issue date,"These are pamphlets\, leaflets\, studies\, proposals and similar material printed by or for the school district or any of its departments\, programs or schools\, and made available to the public\, or the last manuscript report if not published.",Permanent. Retain until administrative need ends,,
25129,Salt Lake City School District (Utah),Improvement of ethical conduct in the public schools of Salt Lake City (publication),1947.,Numerical by appendix number,"This study reviews a 1946 program in the Salt Lake City School district which emphasized the ""development of human relations in conformity with high moral and spiritual values."" The study includes an introduction\, descriptions of the program\, survey results\, a plan for future programming\, and evaluation.,These are pamphlets\, leaflets\, studies\, proposals and similar material printed by or for the school district or any of its departments\, programs or schools\, and made available to the public\, or the last manuscript report if not published.",,Public,
25492,Salt Lake City School District (Utah),Lowell School fire loss engineering analysis,1961.,None.,"This engineering study analyzes the fire loss of the 1960 fire of the Lowell Elementary School. It was used to report the losses and to make recommendations to the Salt Lake City School District's Board of Trustees. This study includes a summary of previous fire losses\, photographs\, diagrams\, building valuations\, estimated construction costs\, graphs\, and recommendations.",,Public,
25612,Duchesne County School District (Utah),Duchesne County school surveys,1930.,Numerical by chapter number,"These surveys document two surveys undertaken in the Duchesne School District. The first is a survey report of Duchesne County schools which was authorized by the the School District and conducted by the State Department of Education. It was used to evaluate the conditions of county schools and for future planning. It includes survey results\, maps\, statistical and financial tables and graphs\, and a variety of observations. The second surveys are building surveys undertaken through the Temporary School Survey Commission of school buildings within Duchesne County. This binder includes correspondence and summaries of construction cost.",,Public,1 microfilm reel
27257,Granite School District (Utah). Granite High School,Student directories,1960-2001.,,"Student directories were published to provide handy information to students. Information in them includes the name address and phone number of all Granite High School students. Additional information varies from year to year\, but includes such things as names of student body officers; names of faculty members; words to fight songs and cheers; school history; school calendars; schedules and requirements for participation in sports\, clubs\, and activities; school policies and constitution; messages from administrators; and advertisments.,These are pamphlets\, leaflets\, studies\, proposals and similar material printed by or for the school district or any of its departments\, programs or schools\, and made available to the public\, or the last manuscript report if not published.",,Public,
17685,Apprenticeship Council,Index cards,Undated.,Alphabetical.,"This series includes index cards for students that completed or cancelled their apprenticeship. The index cards include the name of the participant\, title/program/specialty\, company where the apprenticeship was taking place\, registration date\, completion date\, indentured date\, credits\, and brief history of schooling.",,Exempt,
24458,Wayne County School District (Utah),Waynona (yearbook),1922-1924.,Chronological,"This yearbook document the Wayne High s school activities. They are compiled by a yearbook staff with the assistance of a teacher advisor. The yearbooks contain names and photographs of the faculty\, staff\, and individual students by grade\, school clubs\, sports\, cultural events\, and academic and social activities. This yearbook includes history of the high school\, photographs\, and student poetry.",,Public,
27661,Kane County School District (Utah),Valley High School yearbook,1966.,Chronological,"These yearbooks document school activities. They are compiled by a yearbook staff with the assistance of a teacher advisor. The yearbooks contain names and photographs of the faculty\, staff\, and individual students by grade\, school clubs\, sports\, cultural events\, and academic and social activities.",,Public,0.20 cubic foot
21693,Park City (Utah). Public Works,Water consumption annual reports,1985-,Chronological,"These are annual reports that consist of information compiled from monthly statistics of daily water consumption. They are used for research and litigation purposes and to assist in predicting future flows and peak demands. The reports include water consumption in million gallons\, and cubic feet from treatment plants\, springs\, artesian wells\, pumped wells\, and reservoirs along with precipitation amounts.",Retain permanently,Public,
22777,Park City (Utah). Municipal Athletic Recreation Center (MARC) and Recreation,Library annual report,1981-,Chronological,"This is an annual report by the library board of directors required by UCA 9-7-406(1) (1997) ""to the city governing body on the condition and operation of the library\, including a financial statement."" It is also used to inform the general public regarding the operations of the library. The report includes budget figures both income and expenditure\, circulation and other figures\, and may include a brief description of the previous year's activities.",Permanent. Retain until administrative need ends,Public,
14958,Millville (Utah),Grant files original applications,undated,,"These are files on monetary grants received from state and federal sources. Includes the original applications\, contract agreements\, annual and final performance reports.",Retain permanently,Public,
15866,Provo (Utah). Mayor,Grant files,undated,,"These are files on monetary grants received from state and federal sources. Includes the original applications\, contract agreements\, annual and final performance reports.",Retain permanently,Public,
18755,North Ogden (Utah),Grant files original applications,undated,,"These are files on monetary grants received from state and federal sources. Includes the original applications\, contract agreements\, and annual and final performance reports.",Retain permanently,Public,
24775,Riverdale (Utah),Grant files original applications,1946-,"Alphabetical, thereunder chronological","These are files on monetary grants received from state and federal sources. Includes the original applications\, contract agreements\, and annual and final performance reports.",Permanent. Retain until administrative need ends,Public,
26295,Grantsville (Utah),Grant files original applications,1990-,Numerical by number of grant,"These are files on monetary grants received from state and federal sources. Includes the original applications\, contract agreements\, and annual and final performance reports.",Permanent. Retain for 2 year(s),Public,
29850,Grantsville (Utah),Publications,2018,None.,"Any record of enduring value\, regardless of format or platform\, that is disseminated by a governmental entity for public distribution. These may include website content\, printed publications\, newsletters\, social media posts\, and similar records. See Utah Code Section 9-7-101(7)(2017) and 9-7-208(4)(2006).",,Public,
29985,Farmington (Utah),Publications,2012,Chronological by publication date.,"Any record of enduring value\, regardless of format or platform\, that is disseminated by a governmental entity for public distribution. These may include website content\, printed publications\, newsletters\, social media posts\, and similar records. See Utah Code Section 9-7-101(7)(2017) and 9-7-208(4)(2006).",,Public,0.20 cubic foot
30096,West Jordan (Utah),A History of West Jordan,1995.,None.,"Any record of enduring value\, regardless of format or platform\, that is disseminated by a governmental entity for public distribution. These may include website content\, printed publications\, newsletters\, social media posts\, and similar records. See Utah Code Section 9-7-101(7)(2017) and 9-7-208(4)(2006).",,Public,
23621,Iron County School District (Utah),District directories,1917- 1935; 1940-1942; 1945-1960; 1969-1980; 1982-,Chronological,"These are directories of all district teachers and later all district staff. The first directories are only stapled sheets of paper and included name of teacher\, teaching assignment\, school address\, grade or department taught\, years of experience\, and type of teaching certificate. Later directories became booklets and then bound books. They include name\, district office or school\, position title\, business address and telephone number.",Permanent. Retain until administrative need ends,Public,
19987,Board of Education. Office of Education. Services for At-Risk Students,Homeless Children and Youth in Utah reports,1990-,Chronological,"These are pamphlets\, leaflets\, studies\, proposals and similar material printed by or for the school district or any of its departments\, programs or schools\, and made available to the public\, or the last manuscript report if not published.",Permanent. Retain for 5 year(s),Public,1.00 cubic foot
26101,Salt Lake City School District (Utah),Civil defense information,1962-1978.,Alphabetical by publishing agency and thereunder chronological by date of publication.,"The Salt Lake City School District collected publications and other material on civil defense in order to assist the district in providing bomb shelters and appropriately responding to nuclear threats. The majority of these are publications from the Department of Defense\, but the collection includes publications from some other state and federal agencies. The collection includes a map of bomb shelters in Salt Lake County in 1970.",,Public,
84057,Salt Lake City School District (Utah). South High School,Student newspaper,i 1931-1954.,Chronological,"Copies of the student newspaper\, ""South High Scribe"" (1931 through 1954)\, bound in over-sized volumes). The paper was used to announce and report on South High School activities and to provide students with training and to help them develop journalism skills. The newspapers contain articles\, drawings\, and photographs of concern to high school students on the social\, academic\, and athletic activities\, students\, and faculty at South High School.",,Public,
85328,Office of Education. Division of Research and Development,Research and Development newsletter,1973-1991.,Chronological.,"These are pamphlets\, leaflets\, studies\, proposals and similar material printed by or for the school district or any of its departments\, programs or schools\, and made available to the public\, or the last manuscript report if not published.",Permanent. Retain until administrative need ends,Public,0.20 cubic foot
25126,Salt Lake City School District (Utah),Junior high school yearbooks,1922-1926.,Alphabetical by school name,"These yearbooks document the activities of three closed junior school schools (Jordan Junior High\, Roosevelt Junior High\, and West Junior). They were compiled by a yearbook staff with the assistance of a teacher advisor. The yearbooks contain names and photographs of the faculty\, staff\, and individual students by grade\, school clubs\, sports\, cultural events\, and academic and social activities. The year books include: Brown and Gold (Jordan Junior High) 1923 and 1924; Roosevelt Outlook\, 1925 and 1926; and West Junior Blues\, 1922 and 1923.,These yearbooks document school activities. They are compiled by a yearbook staff with the assistance of a teacher advisor. The yearbooks contain names and photographs of the faculty\, staff\, and individual students by grade\, school clubs\, sports\, cultural events\, and academic and social activities.",Permanent. Retain until administrative need ends,Public,
14630,Salt Lake City (Utah). Mayor : Mendenhall,Planning records,1987.,None,"These files document various planning activities including Utah Tomorrow and other strategic plans. They include actual reports\, memoranda\, and supporting documentation.",,Public,
14428,Murray (Utah). City Library,Policies and procedures,1994.,Alphabetical by subject,"These are manuals which indicate the responsibilities and guidelines on administrative policies\, operational procedures\, and rules and regulations.",,,1 microfilm reel
83665,West Valley City (Utah). Fire Department,Annual reports,1982-1987.,Chronological,"These are reports on program activities and accomplishments of the municipality or individual department for the previous year. They may include statistics\, narrative reports\, graphs\, and diagrams.",,Public,
24012,Minersville (Utah),Impact fee study,1997.,Numerical by section,"These are pamphlets\, leaflets\, studies\, proposals and similar material printed by or for the municipality or any of its departments\, subdivisions or programs\, and made available to the public\, or the last manuscript report if not published. This study provides background information for the setting of impact fees to be charged when a building permit is issued. They include impact fee schedule\, types of impact fees\, background information to set fees\, and copies of statutes governing impact fees.",,Public,
21683,Park City (Utah). Public Works,Hydrograph annual reports,1982-,Chronological,These are the annual reports summarizing water charts recording the daily flows of streams. The information is used for predicting future flows.,Retain permanently,Public,
20634,Salt Lake City (Utah). Public Library,Grant files original applications,undated,,"These are files on monetary grants received from state and federal sources. Includes the original applications\, contract agreements\, and annual and final performance reports.",Retain permanently,Public,
27541,Uintah Transportation Special Service District (Utah),Loan and grant files,1989-,Chronological by date.,"These are files on monetary grants received from state and federal sources. Includes the original applications\, contract agreements\, and annual and final performance reports.",Permanent. Retain for 10 year(s),Public,
13295,Alta Canyon Recreation District (Utah),Grant files,undated,Alphabetical,"These are files on monetary grants received from state and federal sources. Includes the original applications\, contract agreements\, and annual and final performance reports.",Retain permanently,Public,
4933,Salt Lake City (Utah). Public Library,Annual reports,1913-1994.,Chronological,This series contain reports of Salt Lake City Library activities from the previous year.,,Public,
21280,Park City (Utah). Administrative Services,Grant files original applications,1982-,Alphabetical,"These are files on monetary grants received from state and federal sources. Includes the original applications\, contract agreements\, and annual and final performance reports.",Retain permanently,Public,
10983,Weber County Mosquito Abatement District (Utah),Grant files original applications,undated,,"These are files on monetary grants received from state and federal sources. Includes the original applications\, contract agreements\, and annual and final performance reports.",Retain permanently,Public,
15140,Minersville (Utah),Grant files original applications,undated,,"These are files on monetary grants received from state and federal sources. Includes the original applications\, contract agreements\, annual and final performance reports.",Retain permanently,Public,
18516,Ogden (Utah). City Recorder,Grant files,undated,,"These are files on monetary grants received from state and federal sources. Includes the original applications\, contract agreements\, and annual and final performance reports.",Retain permanently,Public,
30331,Provo (Utah),Garbage disposal tour film,1940.,None.,Records contain film footage of a Provo City government trip to Sacramento California to gather information about garbage collection practices.,Retain permanently,Public,0.10 cubic foot
29948,Governor's Office of Economic Opportunity. Tourism Office. Film Commission,Location photographs and records,1989-,Alphabetical by location type.,"These records are photographs of locations throughout Utah\, and are used to show filmmakers potential locations to film.",Permanent. Retain until superseded,Public,
29848,Farmington (Utah),Newsletters,2019,Chronological by publication date.,"Any record of enduring value\, regardless of format or platform\, that is disseminated by a governmental entity for public distribution. These may include website content\, printed publications\, newsletters\, social media posts\, and similar records. See Utah Code Section 9-7-101(7)(2017) and 9-7-208(4)(2006)",,Public,
29984,Centerville (Utah),Publications,2013-2015,Chronological by publication date.,"Any record of enduring value\, regardless of format or platform\, that is disseminated by a governmental entity for public distribution. These may include website content\, printed publications\, newsletters\, social media posts\, and similar records. See Utah Code Section 9-7-101(7)(2017) and 9-7-208(4)(2006).",,Public,0.20 cubic foot
30011,Governor (2021- : Cox),Ceremonial bills,2009-,Chronologically.,"These records are copies of original bills\, used during a press event or similar for signing.",Permanent. Retain until end of governor's administration,Public,
30100,Salt Lake City (Utah). Commission,Publications,ca. 1950,Chronological by publication date.,"Any record of enduring value\, regardless of format or platform\, that is disseminated by a governmental entity for public distribution. These may include website content\, printed publications\, newsletters\, social media posts\, and similar records. See Utah Code Section 9-7-101(7)(2017) and 9-7-208(4)(2006).",,Public,0.20 cubic foot
390,Secretary of State,Authorized businesses register,1909-1918.,Alphabetical by first letter of company.,"Volume listing early companies authorized to do business in Utah. Lists date\, number\, company name\, individual's name\, and location.",,Public,
397,Territorial Secretary,Pardons,1885-1893.,Alphanumerical.,"These are pardons\, including citizenship pardons.",,Public,
413,Secretary of State,Deed commissioners register,1896-1918.,Alphanumerical.,Two pages listing the commissioners of deeds around the country. Other assorted pages in the book list who has to get how many copies of the laws of Utah.,Permanent. Retain for 1 year(s),Public,
1654,Secretary of State,Stock transfer ledger,1916-1918.,Alphanumerical,,,Public,
298,Secretary of State,Bank examiners reports,1891-1899.,Alphanumerical.,These are preliminary statements of banks and reports of the condition of banks.,,Public,
321,Lieutenant Governor,Administrative records,1931-,Alphanumerical.,"Includes employee evaluations\, referenda petitions\, election returns\, extension cords\, and chair wheels. Also includes budget correspondence\, conference speeches\, and committee records (1982-1984).",Permanent. Retain until administrative need ends,Public,
4572,Territorial Secretary,Sugar inspector's reports,1891-1892.,Alphanumerical,,,Public,
344,Secretary of State,Insurance agents appointment notices,1896-1907.,Alphanumerical.,,,Public,
345,Secretary of State,Personal bonds,1898-1960.,Alphanumerical.,,,Public,
668,Lieutenant Governor,Laws of Utah subject pamphlets,1913-,"Chronological, thereunder alphabetical by topic.","These are pamphlets created by republishing appropriate titles of the Utah Code which pertain to particular topics\, such as corporations\, mining\, elections\, notaries\, abstracts of title\, etc.",Retain until completion of publication or report,Public,
26573,Lieutenant Governor,Olene Walker Olympic records,1995-2003.,chronological,Records created in the planning and hosting of the Olympic Winter Games by then Lieutenant Governor Olene Walker.,Permanent. Retain until administrative need ends,Public,
21809,Lieutenant Governor,General election office correspondence,1970-,Chronological by date,These files contain letters to the Elections Office which pertain to a variety of election topics. Most of the correspondence contains general questions about election laws and processes. The remainder address topics relating to government in general.,,Public,
23770,Lieutenant Governor,Law publication amendments,ca. 1917.,alphabetical by topic,The Secretary of State was responsible for publication of the Utah Code. This notebook (index format) records Secretary Harden Bennion's (in office 1917-1921) notes on proofreading corrections and legal changes to be made prior to publication.,,Public,
25868,Lieutenant Governor,Executive Correspondence,1992-2003.,Chronological.,"Business-related correspondence which provide unique information about agency functions\, policies\, procedures\, or programs. These records document material discussions and decisions made regarding all agency interests\, and may originate on paper\, electronic mail\, or other media. This correspondence is filed separately from program case files\, and project files.",,Public,
27313,Lieutenant Governor,Notary complaints,1990-,Chronological by date of complaint,"Whistle-blower\, fraud\, and criminal complaints. Includes anonymous letters\, complaints\, criticism and suggestions\, and agency replies thereto. Also includes those complaints which were the basis of an investigation or from which administrative action was taken\, and those incorporated into individual personnel files.",Retain for 7 year(s),Private,
25869,Lieutenant Governor,Video News Clips,1992-2003.,Chronological,"These are video segments mostly from a paid clipping service the governor's office subscribed to. They document\, through media coverage\, events and activities concerning Lt. Governor Walker. All clipped stories deal with the Lt. Governor\, her initiatives and her office. Includes video material from local news coverage clips.",,Public,
28818,Lieutenant Governor,Statewide voter registration records,2002-,Alphabetical.,"These records support the agency's functions to oversee all of Utah's voter registration activities and to maintain a list of registered voters (Utah Code 20A-2-104(3)(b)(2015). Records verify a subject's eligibility to vote by establishing citizenship\, age\, identity\, residency\, and authentic signature. Information about the registrant's political affiliation may also be included.",Permanent. Retain until superseded,Public,
300,Territorial Secretary,County financial reports,1874-1883.,Chronological.,"This series contains financial reports for each county in the territory with information pertaining to debits\, credits\, receipts\, resources\, disbursements\, assets\, liabilities\, expenditures and appropriations.",,Public,0.20 cubic foot
309,Territorial Secretary,Correspondence sent,1870-1889.,Alphanumerical.,,,Public,
299,Secretary of State,Bank conditions reports,1889-1913.,Alphanumerical.,,,Public,
314,Territorial Secretary,Correspondence,1883-1889.,Alphanumerical.,"Correspondence documents the administration or management of the Territorial Secretary's office\, office organization\, it's policies\, procedures and achievements.",,Public,
438,Secretary of State,Liquor club investigation records,1960-1967.,Alphanumerical.,"Investigations into private clubs requesting liquor licenses. Includes reel-to-reel tapes of hearing minutes\, audiograph discs\, correspondence to/from purported club members seeing if they have heard of the club and what they know of its organizational structure\, correspondence with law enforcement agencies checking background of board members\, etc.",,Public,
482,Lieutenant Governor,Financial records,1969-1976.,Alphanumerical.,"Assorted budget correspondence\, forms\, copies of legislation\, etc. regarding state appropriations and expenditures.",,Public,
337,Secretary of State,State property registers,1892; 1912.,Chronological.,"Two volumes are in archives custody: 1892 and 1912. The 1892 volume contains a handwritten list of property and its valuation held by the following territorial institutions: University of Utah\, Agricultural College\, Insane Asylum\, Reform School and Deseret Agricultural and Manufacturing Society. The 1912 volume contains an inventory of state property\, from desks\, book cases and typewriters to cuspidors\, sterilizers\, and silverware. Various offices are included: Governor\, Secretary of State\, Auditor\, Attorney General\, Land Commission\, Supreme Court\, Coal Mine Inspector\, Board of Health\, Engineer\, Insurance Commissioner\, National Guard\, Art Institute\, etc. Loose typed inventories are tucked inside the volume.",,Public,
346,Secretary of State,Deed applications,1896-1916.,Alphanumerical.,Deed applications document the property transactions of the state.,,Public,
350,Territorial Secretary,Oaths of office register,i 1887-1894.,Chronological by date.,"This register was used by the secretary to record oaths administered to elected and appointed officials throughout Utah. Oaths are recorded for members of the territorial legislature for the final four terms prior to statehood (1888\, 1890\, 1892\, and 1894). The balance of the oaths are for local government (county\, precinct\, city\, and town) offices such as mayor\, town president (board of trustees)\, trustee\, selectman\, alderman\, councilor\, marshal\, sheriff\, constable\, assessor and collector\, treasurer\, clerk\, recorder\, school superintendent\, surveyor\, recorder of marks and brands\, sealer or weights and measures\, pound keeper\, coroner\, and fence viewer. A few loose oaths for members of the legislative staff (1894 session) are included.",,Public,1 microfilm reel
355,Territorial Secretary,Official bonds registers,"i 1892, 1896-1949.",chronological.,"Bonds for elected/appointed officials are recorded in five bound volumes. A single bond dated June 27\, 1892\, is recorded in a register labeled ""Additional Bond Record of Territorial Treasurer"". Volume 1 covers 1896-1916\, volume 2 spans 1916-1931\, volume 3 includes 1927-1946\, and volume 4 covers 1946-1949.",,Public,
366,Secretary of State,Financial reports,1896-1924.,Alphanumerical,,,Public,
9408,Lieutenant Governor,Deeds,1876-,Alphabetical by county.,"Warranty and quit-claim deeds pertaining to the transfer of lands to the state or state agencies. Under M with Morgan county is also a Miscellaneous folder containing bond information\, county boundary dispute land records\, and other miscellaneous deeds.",Permanent. Retain until administrative need ends,Public,
11247,Secretary of State,Election district maps,1968; 1973.,None,"Maps showing county election districts and city voting precincts.,Cartographic records which contain the officially designated record copy of maps created by an agency. These records document unique cartographic information about the state of Utah. They may include maps\, charts\, aerial photographs\, globes\, models\, and raised relief maps these are a graphic representation of the earth?s surface drawn to scale.",,Public,
12912,Lieutenant Governor,Clyde Miller reelection campaign records,1972.,None,"Includes correspondence\, press releases\, news clippings\, fliers\, and other materials from Secretary of State Clyde Miller's campaign to be reelected.",,Public,
14651,Secretary of State,Official bonds,1909-1970.,Numerical by bond number,"These files contain official bonds filed by individuals and companies with the State of Utah. The bonds are required under state laws\, such as UCA 63A-3-108\, 31A-5-205\, 52-1-2\, and 67-9-2\, in order to conduct business or to hold certain public offices in Utah. The bonds are used as financial security for the state to insure that payments will be made from individuals and companies who incur any business or other expenses owed to the state. Information includes the company's or individual's name\, dollar amount of bond\, date filed with the state\, signatures of the Governor\, Lieutenant Governor\, Attorney General\, and company official\, if applicable\, and bond conditions and obligations.",,Public,
17167,Territorial Secretary,Criminal warrants,1881-1889.,None,,Permanent. Retain for 1 year(s),Public,
17608,Secretary of State,Foreign corporations disincorporated,1910-1911.,,This series documents the disincorporation of out-of-state corporations doing business in Utah.,Retain permanently,Public,
20144,Lieutenant Governor,Constitutional amendments,1899-1980.,"Chronological by year, thereunder numerical by Joint Resolution or Concurrent Resolution number.","These records contain amendments to the Utah State Constitution. They document changes to the Utah Constitution from the end of the Nineteenth Century. They were done in the form of House and Senate Joint Resolutions during the legislative sessions\, but were separated from the other legislative bills (series 4076) based on their relationship to the constitution rather than simply the law.",,Public,
22964,Lieutenant Governor,National Voter Registration Act statistics,1996-,"Chronological by month, thereunder alphabetical by county","These records contain voter registration statistics collected from each county in the state of Utah. This information is then directly reported to the Federal Election Commission (FEC). The Commission then generates a federal report containing the numbers of registered voters\, sources of voter registrations and other voter registration statistics.",Retain for 3 year(s),Public,
22031,Lieutenant Governor,Federal Elections Commission reports,1996-2003.,Chronological by election year,"These reports are required to be filed with the Federal Elections Commission (FEC) after every general election by the National Voter Registration Act (Public Law 103-31) and 11 CFR 8. States are required to report total numbers of registered voters\, sources of voter registrations\, and other information required by the FEC. These are duplicates of the original reports. The original reports are filed with the FEC.",Permanent. Retain for 10 year(s),Public,
22843,Lieutenant Governor,Western States Presidential Primary records,1999-,"Chronological by election year, thereunder alphabetical by subject","This series documents the activities of the Western States Presidential Primary in Utah. The Western States Primary is governed in Utah by UCA 20A-9-801 et.al.(1999). Utah held its first presidential primary in 2000\, as part of the Western States Primary. Information includes election results\, canvass reports\, budgets\, sample ballots\, meeting minutes\, and documentation of procedures used by county clerks and the Elections Office to conduct this primary.",Permanent. Retain for 4 year(s),Public,
22035,Lieutenant Governor,Lobbyist lists,1991-,Chronological by date,"This information is taken from the lobbyist registrations (series 9405). The lobbyist lists contain information such as name\, address\, phone number\, and organizations for whom the lobbyists work. The lists are compiled for convenience and quick reference for office use and for public review. Because these lists contain duplicate information from the lobbyist registrations\, which are kept permanently\, the lists do not have permanent historical value.",Retain for 4 year(s),Public,
21958,Lieutenant Governor,Voter information pamphlets surveys,1980-1992.,Chronological by year,"The Election's office contracted with Dan Jones & Associates from 1980-92\, to conduct and compile opinion surveys of Utahns regarding elections. The objectives of these studies were to determine the effectiveness of the Utah Voter Information Pamphlets\, reasons for voting or for not voting\, and to obtain public opinions about campaigns\, mass meetings\, and other aspects of the election process. These records contain the results from the opinion polls.",,Public,
22421,Lieutenant Governor,United States Senate candidate and contributor reports,2000-,"Chronological by election year, thereunder alphabetical by candidate's last name","These reports are filed with the Federal Election Commission in order to document contributions to\, and expenditures by\, candidates campaigning for the United States Senate. Candidates are required to file reports containing this information by 2 USC 439. This code section also states that the candidates must file a copy of the report with the Secretary of State within their home state. Information also includes reports from Political Action Committees (PACs) and other entities who contribute to Utah candidates for the United States Senate. Prior to 2000\, the reports in this series were included in series 470-Federal Election Commission campaign contribution reports. In 1999\, Utah received an exemption\, beginning in 2000\, from maintaining copies of reports from federal filing entities except those from candidates and contributors for the United States Senate.",Retain for 2 year(s),Public,
22514,Lieutenant Governor,Signature authorization records,2000-,Alphabetical by last name,"These records are used by the Elections Office to accomodate the the state's electronic filing system in filing state election candidate financial disclosure reports. Candidates for statewide office are required to file financial disclosure reports to the Lt. Governor's office several times each year by UCA 20A-11(1999). In 2000\, the Lt. Governor's office began accepting electronic filing of the financial disclosure reports under the authority of UCA 20A-11-103(2)(d)(1999). State office candidates are required to provide a signature authorizing the Lt. Governor's office to accept electronically filed reports by UCA 20A-11-203(3)(1999). Legislative candidates are required to provide a signature by UCA 20A-11-302(3)(1999). These records include the candidates' signatures and the ""user name"" assigned to each candidate in order for them to file the financial disclosure reports.",Retain for 2 year(s) after completion of publication or report,Protected,
24308,Lieutenant Governor,Land transfer clear lists,1990-,Numerical,"These documents transfer lands from the United States Government to the State of utah in part satisfaction of certain land grants\, including from the BLM as lands selected by the state under the Taylor Grazing Act. These documents were recorded with the appropriate county recorder and then transferred to the Lt. Governor's office by the School and Institutional Trust Lands Administration. Archival holdings: Agricultural College Clear List 24; Miners' Hospital Clear List 46.",Permanent. Retain until administrative need ends,Public,
25867,Lieutenant Governor,Lt. Governor Subject Files,1992-2003.,Alphabetical by subject,These records are subject files created and maintained by Lt. Governor Olene Walker or her assistant on various topics. Most of the files are from 96 and 97 with a few from various other years.,,Public,
21812,Lieutenant Governor,Municipal election returns,1965-,Chronological by election year,"These records document the results from the municipal primary and general elections. Information includes the name of each candidate for each elected municipal office\, and the number of votes each candidate received.",,Public,
26376,Lieutenant Governor,Felony conviction notifications,2002-,"Chronological by date, thereunder alphabetical by name",This series contains written notices of felony convictions used to identify incarcerated felons. Felon inmates are not allowed to vote while incarcerated. This information is entered into VISTA (Voter Registration Database) in order to track the dates of incarceration. The information entered into the voter registration database helps to document the period of time an inmate will not be allowed to vote. Release dates are noted in order to reinstate the ability to vote when inmates are no longer incarcerated. This series may also contain judgment and commitment orders of felony cases prosecuted in the United States District Court for the state of Utah.,Permanent. Retain for 5 year(s),,
25880,Lieutenant Governor,Newspaper Clippings,1992-2003.,Chronological,"These are newspaper clippings mostly from a paid clipping service the governors office subscribed to. They document\, through print media coverage\, events and activities concerning Lt. Governor Walker. All clipped stories deal with the Lt. Governor\, her projects and her office.",Permanent. Retain for 4 year(s),Public,
28901,Lieutenant Governor,Notary public index,1986-,Alphabetical.,"These records support the agency's function to authorize and empower notaries public to witness signatures\, verify identities of signees\, and administer oaths of affirmation (Utah Code 46-1-3 (2021)). Records document the contact information\, bonding agency\, and effective dates that notaries public were commissioned.",Retain for 50 year(s),Public,
25871,Lieutenant Governor,Lt. Governor Annual Art Exhibit,2000-2003.,Chronological.,This series contains records of the annual art exhibit created by Lt. Governor Olene Walker. The exhibit ran from 2000 to 2003. Also contained in the series is one video news clip from the 2001 show.,,Public,
30019,Lieutenant Governor,Referendum petition packets,1960-,Numerical by petition packet number.,"These are referendum packets submitted to the Lieutenant Governor as per Utah Code 20A-7-3. A statewide referendum is a publicly sponsored petition that submits a law passed by the legislature to the voters for their approval or rejection at the general election. Packets contain signature sheets signed by individuals wishing to petition for a referendum to be added to the election ballot at election time. These signature sheets are used to determine if the referendum sponsors collected enough signatures. Petition packets may include personal information\, signature\, and date of signature of all individuals who signed the referendum. The referendum petition application is preserved permanently under a different retention schedule.",Retain for 22 month(s) after final action,Public,
312,Secretary of State,Incorporation license tax notices,1910-1913.,"Chronological, thereunder alphabetical.","This series contains notices sent by the Secretary of State to corporations and the County Clerks pertaining to businesses that owe the annual license tax. The notices contain the 1910 annual license tax act\, the name of the corporation\, where the corporation was organized\, and the fees to be paid to reinstate the corporation.",,Public,3.00 cubic feet
316,Lieutenant Governor,Land patents registers,1883-1997.,Alphanumerical.,"This series contains patent registers\, index and plat maps with information pertaining to patent number\, date issued\, to whom issued\, and the legal description.",,Public,
237,Lieutenant Governor,Administrative correspondence,1933-1979.,Alphanumerical.,This series consists primarily of administrative correspondence and reference files on a wide variety of topics.,,Public,
340,Secretary of State,Food services program agreements,1963-1965.,Alphanumerical.,,,Public,
369,Lieutenant Governor,State budget reports,1929-1976.,Alphanumerical.,"This series contains financial reports for each state agency with information pertaining to debits\, credits\, receipts\, resources\, disbursements\, assets\, liabilities\, expenditures and appropriations.",Permanent. Retain for 1 year(s),,
367,Secretary of State,State agencies annual financial reports,1927-1967.,Alphanumerical,,,Public,
376,Secretary of State,Incorporation annual reports,1962-1966.,Alphabetical by corporation name.,"This series contains annual reports with information pertaining to corporation name\, corporation case file number\, original filing date\, amount of capital stock\, where incorporated\, and principal officers.",,Public,21 microfilm reels
391,Secretary of State,Incorporations certificates of reinstatements for registers,1910-1918.,Alphanumerical,,,Public,
400,Secretary of State,Collection agency bonds register,1913-1938.,Alphanumerical,,,Public,
5566,Secretary of State,Withdrawals and dissolutions record book,1933-1954.,alphanumerical,,,Public,
5479,Lieutenant Governor,Foreign incorporation union service association minute book,1927-,Alphanumerical,,Retain permanently,Public,
8545,Secretary of State,Carey Act patents register,1917-1962.,Numerical by patent number,The Carey Act is a federal law that deals with land acquisition associated with improvement of the land. This register records the ownership of patents.,,Public,
9402,Lieutenant Governor,Political appointment records,1925-,"Chronological, thereunder alphabetical by appointee name.","This series documents political appointments of individuals by the Governor to serve on one of the governor's commissions\, boards\, councils\, committees\, or other appointed positions. The information is used as a current list of appointees\, and is also a history of the various commissions\, boards etc\, and the individuals who served on them.",Permanent. Retain for 2 year(s),Public,
10824,Lieutenant Governor,Initiative petitions,1958-,Chronological by general election date,This series contains a copy of the text of initiatives and referenda proposed by sponsors for referral to the legislature or people of the state for their approval by vote. Some are certified by the Lieutenant Governor as true and correct copies; others may simply be a copy of one of the circulated petitions. Tabulations of signature counts or related correspondence may be included.,Permanent. Retain for 5 year(s) and 3 month(s),Public,
8547,Lieutenant Governor,County officers lists,1956-1977.,Chronological.,"Under the terms of UCA 67-2-6\, each county clerk was required to send the Secretary of State a certified list of all elected and appointed officials (except JPs and constables) holding office in the county after each election. These are those lists.",,Public,
2189,Lieutenant Governor,Initiative petition signature sheets,1960-,"Alphabetical by county name, thereunder numerical by sequence number","These are signature sheets signed by individuals wishing to petition for initiatives to be added to the election ballot at election time. Related issues include\, but not limited to\, fluoridation\, alcoholic control\, abortion\, horse racing\, and taxation issues. The information documents the signatures of individuals concerning initiatives proposed by sponsors for referral to the legislature or the voters for their approval. The text of the proposed initiative will be retained permanently\, refer to series 10824\, Initiative petitions.",Retain for 2 year(s),Public,
6969,Lieutenant Governor,Notary public commission records,1978-,Numerical by commission number.,"These records support the agency's function to authorize and empower notaries public to witness signatures\, verify identities of signees\, and administer oaths of affirmation (Utah Code 46-1-3(2009)). Records include applications\, surety bonds\, certificates\, commission dates\, and notary public oaths of office.",Retain for 50 year(s),Public,
5795,Lieutenant Governor,Election candidates charts,1960.,Alphanumerical,,Permanent. Retain for 1 year(s),Public,
8787,Secretary of State,Deed register,1888-1953.,Chronological,This register contains typewritten copies of deeds which transfer title of land to the state.,,Public,
9405,Lieutenant Governor,Lobbyist registrations,1975-,"Chronological, thereunder alphabetical.","These files document the political lobbyists registered with the state of Utah. Under UCA 36-11-103\, lobbyists are required to register with the Lieutenant Governor's office before engaging in lobbying activity. The registration form\, accompanied by a registration fee\, lists the names and business addresses of the individual and each principal for whom the lobbyist works\, any government positions held\, and expenditures for which the lobbyist will be reimbursed. The form must be updated when principals change or are added.",Permanent. Retain for 6 year(s),Public,
5794,Secretary of State,Maps of Utah: minor civil divisions,1940-1960.,Alphanumerical,"Cartographic records which contain the officially designated record copy of maps created by an agency. These records document unique cartographic information about the state of Utah. They may include maps\, charts\, aerial photographs\, globes\, models\, and raised relief maps these are a graphic representation of the earth?s surface drawn to scale.",Permanent. Retain for 1 year(s),Public,
15112,Lieutenant Governor,Commissions and boards regulations,1939-,"Chronological, thereunder alphabetical committee, board, or department name.","This series contains regulations filed with the Lieutenant Governor's office concerning policy and rules regarding governor appointed commissions\, boards\, and governmental agencies. Information includes regulations and various types of documenting correspondence\, and code citations.",Permanent. Retain for 5 year(s),Public,
17914,Secretary of State,Legislative acts register,1896-1905.,Chronological by date signed by the governor,"This volume records acts passed by the legislature and approved by the governor. There are columns for the title of the act\, the date of approval\, the name of the governor approving\, the number of the bill\, and the chapter of the published laws.",,Public,
17584,Lieutenant Governor,Governor's reprieves,1941-,Chronological,These files contain reprieves from the Governor granted for indivduals until the next meeting of the Board of Pardons. The Board of Pardons then decides if the reprieve is continued or terminated UCA 77-27-5(4)(1998). The reprieves may allow stays of execution or authorize release of individuals until a decision is made at the next Board of Pardons meeting.,Permanent. Retain for 4 year(s),Public,
11958,Secretary of State,Files index,1890-1907.,alphabetical,"This is an alphabetical index to numerical files kept by the Territorial Secretary/Secretary of State. Includes references to corporations\, bonds\, election returns\, election certification\, oaths of office\, board minutes\, annual reports (boards)\, conveyances of land to the state\, capitol grounds\, deeds\, incorporation papers\, proclamations by the governor and president\, legislative bills\, municipal corporations\, motor vehicle registrations\, and attorney general opinions.",,Public,
20945,Lieutenant Governor,Public transit district board oaths of office,1975-,"Chronological by year, thereunder alphabetical by surname","These files contain the oaths of office taken by board members of the Utah Transit Authority and the board members of other public transit authorties in the state of Utah. Under UCA 17A-2-1038(11)(b)(1998)\, the oaths taken by members of the board of directors of Utah state public transit districts are required to be filed with the Lieutenant Governor's office. The oaths were first required to be filed with the Secretary of State by UCA 31-1 (1975).",Retain permanently,Public,
20078,Lieutenant Governor,Thistle flood photographs,1983.,none,These records contain prints of photographs showing the dam break and subsequent flooding that destroyed the town of Thistle in 1983. The original photos were taken by Shirrel R. Young.,,Public,
19908,Lieutenant Governor,Political action committee financial disclosure forms,1972-,Alphabetical by the principal's name thereunder chronological,"These records document the financial expenditures made and received by Political Action Committees\, Political Issues Committees\, and Corporations. These files are required to be submitted to the Lieutenant Governor's office to provide public access to political financial expenditures in accordance with UCA 20A-11-601;701;801 (1996). Information includes name\, address\, and occupation of any individual making a contribution; name and address of any political action committee\, group\, or entity making a contribution and the amount of the contribution. Also included is a summary page that identifies: beginning balance; total contributions during the period since the last statement; total contributions to date; total expenditures during the period since the last statement; and total expenditures to date.",Permanent. Retain for 10 year(s),Public,2.00 cubic feet
22866,Lieutenant Governor,Initiative petition monthly reports,2000-,"Chronological by month, thereunder alphabetical by name of organization",These records are used by the Elections Office to document payment of initiative circulators by initiative sponsors. The series contains reports that UCA 20A-7-205.5(1999) requires sponsors to file before the last Tuesday in April and the Tuesday before the general election if the circulators are being paid. The report only contains the sponsors' names and the name of the petition. The series also contains a second report that is mandated by UCA 20A-7-206.5(1999). This report details the amount of money paid per signature and must be filed after the last initiative packet is filed with the county clerk.,Permanent. Retain for 6 year(s),Public,
22842,Lieutenant Governor,County clerk correspondence,1986-,Chronological by date,"These records document the relationship between the Lieutenant Governor's Office and the counties which stem from their mutual responsibilities concerning elections. The relationship became more formal in 1994 and 1995 with the implementation of the National Voter Registration Act (NVRA) or ""Motor Voter"" laws of 1993. Since the passage of the NVRA laws\, the Lieutenant Governor's Office and the Elections Office have held regular meetings with the county clerks and regularly send correspondence and instructions to the counties. Information includes all meeting agenda\, minutes\, and other correspondence related to the election process. The series includes very limited information prior to 1994.",Permanent. Retain for 4 year(s),Public,
22013,Lieutenant Governor,Political party convention expenses,1970-1994.,Chronological by year,These files contain records of reimbursements to political parties that were incurred for party conventions. UCA 20-4-12 required the state to reimburse the parties for these expenses. The statute was repealed in 1994. The records include detailed descriptions of expenditures and the amount of reimbursement by the state.,,Public,
22978,Lieutenant Governor,Department and commissions register,ca. 1963.,numerical,"This loose-leaf binder was created by the Secretary of State to keep track of state departments and commissions. Agency purpose\, citation of creating legislation\, membership\, office terms\, executive officer\, board meetings\, and special information are given for every agency listed.",,Public,
21838,Lieutenant Governor,Political party financial disclosures,1970-,Chronological,"These records document financial diclosures of political parties that are required by UCA 20A-11-5 for public review. Information includes the party; party headquarter's address; and the date and amount of each contribution\, and the address from which it was made; and the date and amount of expenditure\, and the address to which it was made.",Permanent. Retain for 4 year(s),Public,
21938,Lieutenant Governor,Lobbyist financial disclosure reports,1990-,"Alphabetical by name, thereunder chronological by reporting date","These reports are required by UCA 36-11-201 and 36-11-202. Lobbyists\, principals\, and government officers must file financial disclosure reports at various times during the year. These reports include lobbyist name\, address\, telephone number\, travel expenditures\, expenditures itemized according to those that are less than fifty dollars per person and those expenditures exceeding fifty dollars per person\, purposes of expenditures\, sum total of expenditures\, number of each bill or resolution on which an expenditure was made\, a description of each executive action on which expenditures were made\, and general purposes and causes promoted by the lobbyist.",Permanent. Retain for 6 year(s),Public,
21960,Lieutenant Governor,Voter information pamphlet work papers,1982-,Chronological by year,"These records are used to compile Voter Information Pamphlets for circulation to the general public. The Lieutenant Governor is required by UCA 20A-7-701 and 702 (1998)\, to publish these pamphlets before every general election. The information includes invoices\, correspondence\, and other documentation of the cost of producing and distributing the pamphlets.",Retain for 10 year(s),Public,
21959,Lieutenant Governor,Voting accessibility surveys,1986-1992.,Chronological by year,"In accordance with the provisions of the Voting Accessibility for the Elderly and Handicapped Act and 42 USC 1973\, the states were required to report to the Federal Elections Commission on the accessibility of polling places. In order to compile this information\, the Lieutenant Governor's office surveyed each county and then compiled the information into the state report. These records include the state reports\, and the individual county reports. The reports are no longer required to be filed by the states.",,Public,
21818,Lieutenant Governor,Election cycle records,1964-,Chronological by election year,"These records contain the documents required to conduct elections. The records include declarations of candidacy\, party certifications and petitions\, candidate certifications and petitions\, certifications to county clerks\, certifications of entitlement\, and electoral college information.",,Public,
24286,Lieutenant Governor,Elected officials funds disclosure report,1998-,"Chronological by year, thereunder alphabetical by name",,Permanent. Retain for 4 year(s),Public,
21817,Lieutenant Governor,State and county election returns,1966-,Chronological by election year,These records document the results from the county and state primary and general elections. The returns also contain the results from the school district board elections. Information includes tallies of the county elections and abstracts of the statewide elections.,,Public,
25870,Lieutenant Governor,Photographs,1992-2003.,"Chronological, thereafter alphabetical by event title.","This series contains photographs preserved by Lt. Governor Walker's office which depict Walker in formal and informal situations. The majority of the photos where taken by the Lt. Governor's assistant. The series includes photos of proclamation signings; speeches; presentations; community and state events; meetings with staff\, cabinet\, local\, state and national leaders and international visitors.",,Public,
30035,Lieutenant Governor,Artifacts given to the lieutenant governor,2009-,None.,"These artifacts are gifts and memorabilia given to the lieutenant governor in his or her official capacity\, usually in recognition of public service or in commemoration of an event. Included are objects of significant monetary or historical value\, such as plaques\, figurines or statues\, decorative plates and items associated with special events. Not included are memorabilia of a transient nature such as ball caps\, t-shirts\, and perishable items.",Permanent. Retain for 4 year(s) or until administrative value has been met,Public,
28902,Lieutenant Governor,Notary public discipline records,1980-,Alphabetical.,"These records support the agency's function to authorize and empower notaries public to witness signatures\, verify identities of signees\, and administer oaths of affirmation (Utah Code 46-1-3(2009)). Records document the revocation or suspension of a notarial commission due to official misconduct or other grounds stipulated by Utah Code 46-1-19(2003).",Retain for 75 year(s),Public,
29420,Territorial Secretary,Territorial pay out ledger book,1870-1885.,"Alphabetical, there under chronological",This series contains a ledger book containing moneys paid out by the Territorial Legislature to several entities and counties for various work and projects.,,,0.20 cubic foot
85093,Lieutenant Governor,Purchasing files,1985-,none,"These records document transactions and construction contracts conducted by the Lieutenant Governor's office. They include contracts\, requisitions\, purchase order and lease records\, correspondence\, related records pertaining to awards\, administration\, receipt\, inspection\, and payments.",Retain for 7 year(s),Public,
30823,Lieutenant Governor,Notice of proposed constitutional amendments,1920.,None.,"This series contains a public notice of proposed amendments to the constitution of the State of Utah for the year 1920\, certified by the Secretary of State Harden Bennion. Publication of proposed constitutional amendments is required under section 23 of the Constitution of the State of Utah\, which states that substance of the proposed amendments shall be ""published in at least one newspaper in every county of the State\, where a newspaper is published\, for two months immediately preceding the next general election"". This notice features amendments relating to; charters of cities and towns\, tax rates for state purposes\, rights of action to recover damages for injuries\, and relating to state debt limitations\, and contains arguments for the amendments\, and any against the amendments..",Retain permanently,Public,
7130,Davis County (Utah). County Sheriff,Investigation case files,1973-2021.,Numerical by file number.,"These are case files created as a result of a complaint or other actions with resulting investigations by the Davis County Sheriff's Office. They are the central case case files for all cases handled by the agency. The files may include an incident report\, officer's written report\, related correspondence\, photographs\, etc.",Retain for 7 year(s) after case is closed,Protected,
13046,Davis County (Utah). County Sheriff,Metropolitan narcotics and dangerous drug enforcement and prevention task force,1974-2020.,none,"These records include a description of the organization of the task force\, proposed budget\, and supporting data for the creation of the task force. Information includes areas to be targeted and a proposed timetable for task force initiatives.",,,1 microfilm reel
18868,Davis County (Utah). County Sheriff,Inmate commissary account records,1970-,Numerical by inmate number,"These records provide an accounting of individual prisoners funds maintained by the jail for use by prisoners. They usually include the prisoner's booking number\, date\, and deposits and withdrawals.",Retain for 3 year(s),Private,
18889,Davis County (Utah). County Sheriff,Fingerprint cards,1950-,Alphabetical by surname,"These are cards which verify a subject's identity and which are also used for the identification and apprehension of suspects. The cards contain the subject's fingerprints as well as all necessary information required to identify the individual\, including fingerprint classification number\, name\, address\, date of birth\, date of arrest\, signature of subject\, photograph\, occupation\, and place of employment. A copy is forwarded to the Bureau of Criminal Identification. Since the Bureau of Criminal Identification maintains a complete file of all fingerprints\, it is unnecessary for individual agencies to maintain their own file. These cards are usually part of the criminal history files.",Retain for 75 year(s) or for 0,Protected,
18886,Davis County (Utah). County Sheriff,Dispatch logs,1980-,Chronological,"This is a daily log maintained on all dispatch activity. It is used for budget and planning purposes and to document activities of the dispatch office. It includes names of personnel working\, time\, shift\, and a summary of daily events. In some offices the record is only maintained as a computer file.",Retain for 5 year(s),Protected,
18888,Davis County (Utah). County Sheriff,Driving under the influence (DUI) reports,1980-2019.,Alphabetical by surname,"These reports are a three-part state form used for reporting persons arrested for Driving Under the Influence of Alcohol (DUI). The original is sent to the Driver's License Division of the Department of Public Safety within ""five days afater the date of arrest and service of notice"" (UCA 53-3-223(5) (1995)). The report is filed by case number and by arrestee's name\, and sometimes is part of the case file.",Retain for 2 year(s),Private,
17484,Davis County (Utah). County Sheriff,Vehicle impound report,1970-2019.,"Chronological, thereunder numerical by vehicle identification number","These reports document motor vehicles impounded by the sheriff's office. Vehicles may be impounded for various reasons but usually when property or sales taxes are not paid. The State Tax Commission form includes the impound date; the make and model\, year\, color\, identification number\, tag number\, and condition of the impounded vehicle; the name and address of owner (if known); reasons for impounding; date and time vehicle impounded; vehicle accessories; description of any visible damage; any necessary remarks; officer's signature; agency name; and case number. A vehicle inventory form may also be maintained which contains essentially the same information. The record copy is sent to the Division of Motor Vehicles and is retained for five years. A copy of the report is usually part of a case file.",Retain for 3 year(s),Public,
20074,Davis County (Utah). County Sheriff,Weekly jail statistics,1981-2019.,Numerical by inmate number,"This weekly report tracks number\, location\, and status of inmates housed at county jail. The report includes number inmates by sex and totals where housed\, statistics of number of inmates under work-release\, pre-trial\, sentenced\, current population\, and held for court.",Retain for 2 year(s),Protected,
20076,Davis County (Utah). County Sheriff,Shift transaction code summary,1991-2019.,Chronological by date and shift,"This report documents each officer's assignment for each work shift. There are three shifts in a twenty-four hour period. It includes date\, shift\, assignment code and description\, number of officers participating in each assignment\, total officer's participating\, total male\, total female\, and inmate status distribution (inmates total\, number laundry detail\, kitchen detail\, janitorial detail\, out for court\, etc.)",Retain for 1 year(s),Public,
20002,Davis County (Utah). County Sheriff,Accounts receivable,undated.,,"These records consist of copies of accounts receivables prepared by counties to collect amounts owed by vendors\, organizations\, and citizens having accounts with county agencies.",Retain for 4 year(s),Public,
30257,Davis County (Utah). County Sheriff,Misdemeanor and felony investigation files,2020-,Numerical by case number.,"These case files are created as a result of an investigation. These files may include the investigative report\, original arrest report\, supplemental reports\, photographs\, correspondence\, officer's notes\, and pertinent laboratory tests and related records.",,Protected,
30258,Davis County (Utah). County Sheriff,"Homicide, violent felonies and sex crime Investigation Files",2020-,,,,,
30262,Davis County (Utah). County Sheriff,Weekly jail facility inspections,2020-,,,,,
30266,Davis County (Utah). County Sheriff,Tow Rotation Applications and supplemental records,2020-,,,,,
30268,Davis County (Utah). County Sheriff,Crime Lab internal audit record,2020-,,,,,
30626,Davis County (Utah). County Sheriff,Complaint Records,1972-1987.,Numerical by case number.,"Complaint records are a daily register of incidents and offenses kept by the Davis County Sheriff. Records may include Case number\, date reported\, time reported\, offense type\, circumstances\, address of offense and officer assigned.",Retain permanently,Public,
27502,Davis County (Utah),General Administrative Records,1970.,Chronological,"These are records of a general facilitative nature created or received in the course of administering programs. Includes daily\, weekly\, or monthly activity reports which are summarized in an annual report\, correspondence\, and memoranda.",Retain for 2 year(s),Public,
18858,Davis County (Utah). County Sheriff,Jail visitor logs,1980-,Chronological.,"These records document visitors to the county jail facilities. Records may include the date\, time\, visitors' names\, and name of inmate visited.",Retain for 5 year(s),Public,
18863,Davis County (Utah). County Sheriff,Classification case files,1972-,Alphabetical by inmate name,"These files track actions taken while inmates are incarcerated in the Davis County jail. They are used to determine placement of inmate in appropriate housing and working situations. They include all forms and paperwork dealing with the inmate while incarcerated.The information also includes inmate name and number\, booking number\, date\, sentence (beginning date and length)\, recommended classification\, code and charge if inmate is not charged for offenses in jail\, and work schedule. Records may also include request and grievance forms. All other forms beginning 2012 are maintained independent of the Classification Case Files.",Retain for 7 year(s),Private,
20073,Davis County (Utah). County Sheriff,Uniform crime report files,1980-,Chronological by month,"These monthly report summarizes statistically crimes committed in Davis County. It is submitted quarterly to the State Bureau of Criminal Identification (BCI). It includes two reports - Return A\, a monthly return of known offenses\, its supplement on property stolen or recovered and a classification of offenses (by age\, sex race\, and ethnic origins of persons arrested). The reports include the reporting month and year\, agency name and code\, classification of offense (e.g.\, homicide\, forcible rape\, etc)\, number of offenses reported or known to police\, number of unfounded\, false or baseless complaints\, number of actual offenses\, total offenses cleared by arrest or exceptional means\, number of clearances involving only persons under eighteen\, property stolen and,recovered by type and value\, momentary value of property stolen in your jurisdiction and recovered; statistics on persons arrested by age\, race\, sex\, and ethnic origin.",Retain until administrative need ends,Public,
20006,Davis County (Utah). County Sheriff,Inmate disciplinary hearing notification records,1994-2019.,Alphabetical by inmate name,"These form is used to inform the inmate of hearings before a disciplinary board and to summarize the hearing. They include inmate number\, inmate name\, housi ng unit\, booking number\, incident date and time\, hearing date and time\, violations charged\, inmate's response (i.e.\, will/will not appear\, waive right to advance notice\, waive disciplinary hearing\, right to consult with counsel)\, inmate's signature\, date and time\, deputy delivered notice\, date and time\, hearing record (date and time\, whether inmate present\, reason for inmate's absence (if applicable)\,hearing board (names of hearing officers and members)\, names of witnesses called\, comments\, findings\, hearing officer's signature\, board member signature\, and date.",Retain for 7 year(s),,
25161,Davis County (Utah). County Sheriff,Davis County jail program provider records,2001-,"Alphabetical by provider's name, thereunder chronological","This series consists of applications completed by program providers (e.g\, instructors\, directors of church service) to gain security clearance in the county jail. The records include a signed agreement and a release form for the Sheriff's Office containing the applicant's name\, social security number\, driver's license number\, criminal history\, and signature.",Retain for 1 year(s) after separation,Private,
24281,Davis County (Utah). County Sheriff,Inmate phone service records,1998-,"Chronological by date and time, thereunder alphabetical by inmate's name",These are the transcripts and recordings of outgoing telephone calls by Davis County jail inmates. They are used to monitor the activities of inmates to enhance jail security and increase individual safety. They may also be used for ongoing investigations and may include transcripts.,Retain for 1 year(s),Protected,
26107,Davis County (Utah). County Sheriff,Head count reports,1991-,Chronologically by date and time.,"This report verifies that an inmate was physically in the housing unit/jail and accounted for at time of head count. If the inmate was not present\, the report provides an explanation of approved whereabouts. Reports contain inmate's name\, booking number\, and housing area.",Retain for 5 year(s),Public,
27491,Davis County (Utah). County Sheriff,Mobile data terminal communications,2004-,"Alphabetical by log in name, then chronological","The MDT's are used to send data to the officers in the field such as daily interdepartmental communications and sensitive data instead of using the radio. These records contain instant messaging such as memos\, sensitive information and data\, and everyday common communication similar to telephones. Records can contain personal and medical information on individuals.",Retain for 3 month(s),Protected,
30261,Davis County (Utah). County Sheriff,Dispatch recoding dissemination log,2020-,,,,,
30263,Davis County (Utah). County Sheriff,Quarterly facility inspections,2020-,,,,,
30269,Davis County (Utah). County Sheriff,Med Check Out Log for paramedics,2020-,,,,,
30270,Davis County (Utah). County Sheriff,Level II Search Request and Authorization records,2020-,,,,,
81753,Davis County (Utah). County Sheriff,Inmate property inventory sheets,1979-,Numerical by booking number,"These files contain an accurate record of personal property taken from prisoners for safekeeping until their release from the Davis County Jail. They are used to verify all items stored by the jail were returned to inmates upon their release. These files include inmate's name\, booking number\, date\, time\, a listing of personal property items taken for safekeeping\, inmate's signature verifying accuracy of listing and that property was returned and in same condition as it was taken.",Retain for 3 year(s),Private,
18850,Davis County (Utah). County Sheriff,Booking case files,1972-2010.,Alphabetical by inmate name,"These are records maintained by the jail administration to document the behavior and actions of inmates incarcerated in the county jail. They include the following forms: booking information sheets\, disciplinary hearing notification and record\, probable cause affidavit\, property issue card\, property sheet/arrest information\, court release\, warrants\, and court correspondence. These files include booking number\, inmate name\, alias\, address\, telephone number\, date of birth\, sex\, physical description; date\, time\, and location of arraignment; date and time booked; name of officers' booking\, taking fingerprints\, and photographs; sheriff's office number; emergency data; charge information; warrant number; remarks; bail; disciplinary hearing information if inmate charged for activities in jail; property assigned to inmate; personal property received at booking; and release form.",Permanent. Retain for 1 year(s),Public,
18878,Davis County (Utah). County Sheriff,Job descriptions,1980.,Numerical by job code,"These files describe established positions including information on title\, grade\, duties\, and agency responsibilities.",Retain for 2 year(s),Public,
18885,Davis County (Utah). County Sheriff,Criminal history records,1930-,Alphabetical by name,"These are complete histories of arrested individuals which provide complete name\, alias or nickname\, residence\, complete physical description\, date of arrest\, offense committed\, and occupation. It may also contain fingerprint cards and mug shots. Since the Bureau of Criminal Identification maintains the record copy of Criminal History Records until individual's death or seventy-five years\, an individual agency maintains one at its own discretion.",Retain for 5 year(s),Protected,
17483,Davis County (Utah). County Sheriff,Daily activity report,1991-,Chronological by date and time,"This is a report of daily activity per work shift per officer. It is used to compile annual reports and for planning and budgeting purposes. It usually includes date\, case number\, case type\, but may also show officer's name\, shift\, vehicle number\, total hours on and off duty\, administrative time\, and investigative time.",Retain for 2 year(s),Public,
20075,Davis County (Utah). County Sheriff,Traffic citation and officers notes,undated,,"This is a copy of a citation issued by the sheriffs' deputies to drivers violating motor vehicle and traffic laws. It usually includes date\, time\, location of violation\, vehicle's license number\, violation code\, deputies' name\, and signature of person receiving citation. This includes traffic citations not filed with the court.",Retain for 2 year(s),Public,
20003,Davis County (Utah). County Sheriff,Accounts payable,undated.,,"These records are used to pay county bills. They include copies of checks\, invoices\, purchase orders\, and receiving reports. May also include correspondence with vendors and computer printouts.",Retain for 4 year(s),Public,
26106,Davis County (Utah). County Sheriff,Shift commander daily log and briefing,1991-2019.,Chronologically by date and time.,"A daily record is maintained by each shift commander\, with a written summary of daily issues in each pod to be passed on to the next crew. These records contain names of inmates or visitors\, and any necessary actions required by jail staff. Sometimes the captain or lieutenant notes special instructions\, medical instructions or suicide alerts. Records include the names of officers on duty.",Retain for 5 year(s),Controlled,
26108,Davis County (Utah). County Sheriff,Security incident reports,1991-,Chronologically by year and thereunder numerically by administrative identifying number.,"These reports document incidents that occurred in the court room or in the court building in general. Information on the form includes name of suspect\, date\, time\, location\, description of incident\, witnesses and name of officer submitting report.",Retain for 5 year(s),Public,
26114,Davis County (Utah). County Sheriff,Court commitment logs,1991-2019.,Alphabetically by surname and thereunder chronologically by date of receipt.,"These records are a log of individuals who are either in the jail\, or have been sentenced to serve time. The log includes name\, date received\, district court and court case number\, type of paper work issued\, commitment\, bail commitment\, holds\, furloughs\, releases\, evaluations\, and transfers to the work center.",Retain for 3 year(s),Public,
26739,Davis County (Utah). County Sheriff,Jail video survelliance records,2002-,Chronological by date,"These twenty-four hour motion-activated recordings are used to maintain surveillance of inmate activities within the jail. They contain footage of all daily inmate activity\, orientation\, and disturbances. They may also contain physical building orientation and security practices.",Retain for 30 day(s),Exempt,
17466,Davis County (Utah). County Sheriff,Commitment and release orders,undated,Numerical by case number,"These are the orders to commit persons to or release from the county jail. They include defendant's name\, commitment order number or release number\, order date\, court\, offense charged\, imprisonment term and/or conditions (i.e.\, payment of specific bail or fines)\, judge's signature\, and date received by sheriff's office.",Retain until administrative need ends,Public,
30260,Davis County (Utah). County Sheriff,Watch/Shift Commander log,2020-,,,,,
30264,Davis County (Utah). County Sheriff,Sheriff's Complex work orders,2020-,,,,,
30267,Davis County (Utah). County Sheriff,Crime Lab logs,2020-,,,,,
10768,Davis County (Utah),General administrative records,1990-2016.,None,"These are records of a general facilitative nature created or received in the course of administering programs. Includes daily\, weekly\, or monthly activity reports which are summarized in an annual report\, correspondence\, and memoranda.",Retain for 2 year(s),Public,
18856,Davis County (Utah). County Sheriff,Jail logs,1970-,Chronological.,"These logs document the daily accounting of all prisoner activities. They include the prisoner's name and number\, date\, time\, activity\, and reporting deputy's ID number.",Retain for 2 year(s),Private,
18854,Davis County (Utah). County Sheriff,Inmate court release orders,1991-2016.,Alphabetical by name,"These are the court orders for the release of persons committed to the county jail. They include the defendant's name\, order date\, court\, any conditions for release (i.e.\, date and time of release)\, and judge's signature.",,Public,
18872,Davis County (Utah). County Sheriff,Cell inspection log,1991-,Chronological,"This jail commander oversees and logs weekly inspections of the jail. Inspections include identification of problems\, contraband\, safety\, and security. Information includes the inmate's name\, cell mate's name\, cell location\, names of deputies checking inmate in and out. Inspection logs report any discoveries and identify existing damage.",Retain for 3 year(s),Private,
18876,Davis County (Utah). County Sheriff,Corrections policy and procedures manual,1980-,Numerical by policy number,"These files contain records related to policy and procedure issuance which document their formulation. Includes issuances related to routine administrative functions (e.g.\, payroll\, procurement\, and personnel).",Retain permanently,Public,
18880,Davis County (Utah). County Sheriff,Arrest reports,1920-2018.,"Chronological, thereunder by arrest number","These are forms used to report arrests made by the sheriff's office. They usually include complete information and description of person arrested\, date\, arrest time\, charges\, description of offense\, witnesses\, and name of officer(s) making arrest. Sometimes arrest and booking reports are one form.",Retain for 10 year(s),Private,
18891,Davis County (Utah). County Sheriff,Accident reports,1960-,"Chronological, thereunder numerical by accident report number","These files document traffic accidents investigated by the sheriff's office. The report usually includes complete information on all cars and drivers involved in the accident\, accident location\, damage\, accident causes\, date and time\, accident diagram\, description\, and weather conditions.",Retain for 3 year(s),Exempt,
18893,Davis County (Utah). County Sheriff,Case reports,1970-2020.,Numerical by case number,"These are reports of crimes and other cases investigated by the sheriff's office. They contain all information as to the ""who\, what\, where\, why and how"" of reported incidents. They are used for departmental information\, follow-up investigation\, and statistics. Initial Contact Reports may be included in Case Reports\, and usually include complete information and description of person arrested\, date\, arrest time\, charges\, description of offense\, witnesses\, and name of officers(s) making arrest. The Supplemental Continuation Reports are used to provide additional information concerning a sheriff's investigation. The reports are usually filed by case number and frequently are a part of case file. It is also called Incident Report or Offense Report.",Retain for 75 year(s),Protected,
18895,Davis County (Utah). County Sheriff,Ambulance incident report,1980-2020.,"Chronological, thereunder numerical by report number","These report forms record both statistical and patient information on all EMS calls received by the fire department. They serve as the medical chart for all persons treated by the department's paramedics. This report is required by law (UCA_ 26-8-5(5) (1995))\, and a copy is submitted to the State Office of Emergency Medical Services for a compliance audit and is retained for 25 years.",Retain for 7 year(s),Private,
26109,Davis County (Utah). County Sheriff,Court security checklists,1991-,Chronologically by date.,These records are a daily checklist ensuring proper security procedures have been met at court building with cities who have contracted for Sheriff security services. The checklist identifies all items which need to be secured and maintains an accountability of the coverage of each shift.,Retain for 1 year(s),Public,
26461,Davis County (Utah). County Sheriff,Emergency operations plan,2003-,None,The Davis County emergency operations plan was created with federal oversight. It provides county response guidelines for major incidents and emergencies including mitigation measures. It contains the home phone numbers of first responders and elected officials. It contains the outlines of critical infrastructures.,Retain until administrative need ends,Protected,
28560,Davis County (Utah). County Sheriff,Request and grievance forms,2012-2019.,Alphabetical by name,"These records document communication between inmates and the Jail and Sheriff's Office. Information includes inmate's name and number\, as well as the date of submission. These records may also include information regarding commissary accounts\, medical concerns\, or requests for books or personal items. Request and grievance forms remain a part of the classification case file for high-security inmates.",Retain for 7 year(s) after approval of minutes,Private,
28424,Davis County (Utah). County Sheriff,Jail incidents and disciplinary reports,1985-,Alphabetical by last name,These records contain disciplinary reports regarding incidents that occur in the Davis county jail involving inmates and jail personnel. The records are used to document any disciplinary actions taken regarding these incidents.,Retain for 7 year(s),Private,
27241,Davis County (Utah). County Sheriff,Sheriff's sales records,1973-,Chronological thereunder numerical by identification number.,"These records are the paper trail for all real and personal property which is sold by the sheriff's department. Records provide accountability for the final disposition of this property. The records include the final stage of the writ of execution and praecipe for property that comes into the county's possession and then goes on sale\, including unclaimed property from the crime lab. Information can include property description and address\, sheriff's certificate of sale\, sheriff's return of service on either real or personal property\, notice of sale to newspapers\, sheriff's deeds\, names of litigants\, attorneys\, case titles\, judgment\, dates and other information about the sale.",Retain permanently,Public,
30259,Davis County (Utah). County Sheriff,Inmate disciplinary hearing notification records and reports,2020-,,,,,
30265,Davis County (Utah). County Sheriff,Sheriff's Complex preventative maintenance records,2020-,,,,,
30627,Davis County (Utah). County Sheriff,Criminal record cards,c. 1960-c. 1985,Alphabetical by last name,"Series contain individual cards documenting the criminal history of individuals arrested by the Davis County Sheriff's Department. Records contain personal information of arrestee\, including name\, birth date physical description\, and occupation. Record also contains date of arrest\, offense and case disposition.",Retain permanently,Public,
27444,Davis County (Utah),Working Papers,2010.,not applicable,"These records\, including electronic records\, are the ongoing work product of employees who are engaged in creating\, compiling\, and organizing information in the course of carrying out the responsibilities of their positions. The records can include such things as tables\, drafts\, and notes\, such as those written on legal pads. These records are difficult to describe or categorize exactly because they can be all encompassing in nature. They are usually considered as non-records until such time they are finalized\, distributed\, or approved. These records apply to all departments in the county.",Retain until administrative need ends,Protected,
27508,Davis County (Utah),Time Sheets,undated.,none,"These are records which verify hours worked\, sick leave\, vacation\, overtime\, and holidays earned and taken by county employees.",Retain for 3 year(s),Private,
3959,Duchesne County (Utah). County Sheriff,Jail bookings,1986-,Numerical by jail booking number,"These are records of prisoners confined in the county jail. They include the prisoner's name\, alias\, sheriff's office number\, booking number\, offense\, address\, arresting officer's name\, date committed\, term of sentence\, and discharge date.",Retain permanently,Private,
16412,Salt Lake City (Utah). Police Department,Mug books,1892-,Numerical by arrest number,These files contain photographs and negatives of persons arrested. They are used to aid in the identification and apprehension of suspects in criminal investigations. The photograph is stamped with the case number or a departmental number and date picture was taken. These files may also include driver license photos.,Permanent. Retain for 75 year(s),Public,
16476,Salt Lake City (Utah). Police Department,Mug shot negatives,1934-,Numerical by assigned master file number,These files contain photographs and negatives of persons arrested. They are used to aid in the identification and apprehension of suspects in criminal investigations. The photograph is stamped with the case number or a departmental number and date picture was taken. These files may also include driver license photos.,Permanent. Retain for 75 year(s),Public,
21190,Sanpete County (Utah). County Sheriff,Jail bookings,ca. 1955-,Alphabetical by surname,"These are records of prisoners confined in the county jail. They include the prisoner's name\, alias\, sheriff's office number\, booking number\, offense\, address\, arresting officer's name\, date committed\, term of sentence\, and discharge date.",Permanent. Retain for 8 year(s),Public,
80618,Davis County (Utah). County Sheriff,Jail booking files,1961-2019,"Initially chronological by time period, thereunder alphabetical by name. Later numerical by booking number.","These are photographs and descriptions of arrested individuals housed at the Davis County Jail. Records may include complete name\, alias\, physical description\, date of arrest\, and offense committed. Booking information and index may be included.",Permanent. Retain for 75 year(s),Protected,
22150,Washington County (Utah). County Sheriff,Mug shots,1924-ca. 2000.,Alphabetical by last name,"These files contain photographs and negatives of persons arrested. They are used to aid in the identification and apprehension of suspects in criminal investigations. The photograph is stamped with the case number or a departmental number and date picture was taken. These files may also include driver license photos. In 1999\, all current mug shots were scanned and maintained by the department's computer system.",Retain for 75 year(s),Public,
21187,Logan (Utah). Police Department,Mug shots,1982-,Alphabetical,These files contain photographs and negatives of persons arrested. They are used to aid in the identification and apprehension of suspects in criminal investigations. The photograph is stamped with the case number or a departmental number and date picture was taken. These files may also include driver license photos.,Permanent. Retain for 75 year(s) or for 0,Public,
21641,Park City (Utah). Public Safety,Mug shots,1985-,Alphabetical,These files contain photographs and negatives of persons arrested. They are used to aid in the identification and apprehension of suspects in criminal investigations. The photograph is stamped with the case number or a departmental number and date picture was taken. These files may also include driver license photos.,Permanent. Retain for 75 year(s),Public,
26510,South Ogden (Utah),Police department mug shots,1970-,Alphabetical by surname,These files contain photographs and negatives of persons arrested. They are used to aid in the identification and apprehension of suspects in criminal investigations. The photograph is stamped with the case number or a departmental number and date picture was taken. These files may also include driver license photos.,Permanent. Retain for 75 year(s),,
29494,Cedar City (Utah). Police Department,Mug shots,1989-,Numerical by booking number.,"These records contain photographs and descriptions of arrested individuals and may include complete name\, alias\, physical description\, date of arrest\, offense committed\, and may include booking information.",Permanent. Retain for 75 year(s),Public,
24245,Layton (Utah),Mug shots and booking sheets,1976-1990.,Numerical by arrest number,Booking sheets and mug shots are for individuals booked into the Layton City jail from 5/76 through 8/90. Booking sheets contain some private information on individual health conditions.,,Public,
15853,Pleasant Grove (Utah),Mug shots,undated,,These files contain photographs and negatives of persons arrested. They are used to aid in the identification and apprehension of suspects in criminal investigations. The photograph is stamped with the case number or a departmental number and date picture was taken. These files may also include driver license photos. All mug books created prior to 1920 should be transferred to the State Archives.,Permanent. Retain for 75 year(s) or for 0,Private,
17555,Daggett County (Utah). County Sheriff,Jail bookings,1985-,Alphabetical by name,"These are records of prisoners confined in the county jail. They include the prisoner's name\, alias\, sheriff's office number\, booking number\, offense\, address\, arresting officer's name\, date committed\, term of sentence\, and discharge date.",Retain permanently,Private,
20921,Cache County (Utah). County Sheriff,Inmate booking records,ca. 1942-,Alphabetical by inmate's surname,"These case files document the incarceration of prisoners in the Cache County Jail. They are on-going files containing documentation on all imprisonments in the Cache County Jail. While each inmate is assigned a permanent name number\, a new booking number is assigned for each arrest. The case files include the arresting officer's information sheet\, ORR (own recognizance report)\, notice of denied/held mail\, inmate cash account receipts\, court action reports\, medical requests\, release and hold harmless fors\, Beaver River Mental health notes bail receipts\, property take and issue records\, state computer booking checklists\, and jail log notes.",Permanent. Retain for 21 year(s),Private,29.00 cubic feet
26099,Riverdale (Utah),Mug shots,1970-,"Alphabetical by name, there under numerical by case number.",These files contain photographs and negatives of persons arrested. They are used to aid in the identification and apprehension of suspects in criminal investigations. The photograph is stamped with the case number or a departmental number and date picture was taken. These files may also include driver license photos.,Permanent. Retain for 75 year(s),,
27826,Washington County (Utah). County Sheriff,Inmate booking records,1998-,Alphabetical by last name,"These are records of inmates confined in the Washington County jail. They include the inmate's name\, alias(es)\, address\, telephone number\, Social Security number\, date of birth\, inmate number\, mug shot\, physical description (height\, weight\, eye color\, hair color\, etc.)\, booking number\, offense(s)\, probable cause statement\, court orders\, release and hold harmless agreement\, bail receipts\, bonds\, property take and issue records\, disciplinary records\, and jail log notes.",Permanent. Retain until administrative need ends,Protected,
29584,Juab County (Utah). County Sheriff,Mug shots,2007-,Numerical by booking number.,"These records contain photographs and descriptions of arrested individuals and may include complete name\, alias\, physical description\, date of arrest\, offense committed\, and may include booking information.",,Public,
84953,Carbon County (Utah). County Sheriff,Jail booking files,i 1954-,Numerical by booking number,"These are records of prisoners confined in the county jail. They include the prisoner's name\, alias\, sheriff's office number\, booking number\, offense\, address\, arresting officer's name\, date committed\, term of sentence\, and discharge date.",Retain permanently,Private,
83497,Ogden (Utah). Ogden Police Department,Mug shots,[ca._1902]-1960.,Numerical by arrest number.,"These are photographs and negatives of persons arrested by the Ogden City Police Department. They are used for identification purposes. Each envelope contains a photograph of an arrested person from front and side views. The arrest number is the only identifying item on the picture and the envelope. From 1902 to 1926\, each envelope contains a glass plate negative with both views. Envelopes from 1927-on contain both a negative and a photographic print. The later photographs are identified by the arrest number\, date of arrest\, and name of the person arrested.",,Public,
29696,Davis County (Utah). County Sheriff,Historical jail booking logs,1978-1999.,Chronological by booking date.,"These records contain a summary log of all individuals booked into the Davis County Jail. Logs may include arrest or booking number\, date of jail booking\, name of arrestee and any known aliases\, arrestee address\, their sex\, race\, age and place of birth\, occupation\, number of previous arrests and any identifying features. Log may also include notes about arrest summons or notices\, the offense charges\, facts of the arrest including time\, place and officers involved and the final disposition of the case.",Retain permanently,Public,12.20 cubic feet
28093,Weber County (Utah). County Sheriff,Booking sheets,1990-,"chronological, thereunder numerical by booking number","These are records of prisoners booked into jail. They include the prisoner's name\, alias\, address\, physical description\, emergency contact\, identification number\, booking number\, offense tracking number (OTN)\, offense(s)\, bail amount\, date and time arrested\, location of arrest\, and arresting officer's name and agency.",Retain permanently,Private,
81279,Juab County (Utah). County Sheriff,Inmate records and mug shots,1989-,Numerical by inmate number.,"These records support the agency's function to maintain peace and provide equal protection under the law to any person in the agency's jurisdiction. Records document the arrest and booking of individuals\, and include the arresting officer's probable cause statement. Information may include the individual's name\, physical description\, date of arrest\, offense committed\, finger prints\, mug shot\, and alias.",Permanent. Retain for 75 year(s),Public,
30106,University of Utah (Utah). Department of Campus Police,Mug shot records,1950-,Chronological.,These records contain mugshot photographs and identifying information about the individual arrested by University of Utah police.,Retain permanently,Public,0.10 cubic foot
30113,Cache County (Utah). County Sheriff,Booking photos,1984-,Chronological thereunder in order by booking number.,These records are photographs of individuals booked into the Cache County jail. They are used to aid in the investigation and apprehension of suspects in criminal investigations. They include a booking number and the date the photo was taken. Records may contain the name and date of birth of the suspect.,Permanent. Retain for 75 year(s),Private,
30825,Davis County (Utah). County Sheriff,Warrant of arrest logs,1959-1981.,Numerical by warrant number.,"This series contains logs documenting Davis County Sheriff warrants of arrest. Information in the record includes warrant number\, name of defendant\, address of defendant\, name of judge\, date warrant was issued\, amount of bail\, offense\, name of person issuing warrant\, and disposition of the case.",Retain permanently,Public,3.00 cubic feet
30581,Tooele (Utah),Assessment rolls,1876-1888.,None.,"These records document real property assessments and payments\, and include names of property owners or possessors\, lot and block locations\, value of property\, assessed livestock\, and other assessed property such as clocks\, watches and gold\, silver and money on hand.",Retain permanently,Public,
30826,Davis County (Utah). County Sheriff,Sheriff's docket books,1925-1962.,Chronological by warrant service date.,"This series contains dockets kept by the Davis County Sheriff documenting individuals who were arrested in the county. Records contain date arrest warrant was received\, date warrant was served\, case number\, name of offender\, the type of offense committed\, the offenders sex\, nationality\, hair color\, age\, build\, height\, weight\, skin color\, complexion\, eye color\, and occupation. The information also includes the offender's address at the time of arrest and place of birth.",Retain permanently,Public,2.50 cubic feet
30824,Davis County (Utah). County Sheriff,Record of arrests,1956-1957.,Alphabetical by last name.,"This series contains a record of people arrested in Davis County for outstanding warrants. The record includes information about type of warrant issues\, name of defendant\, type of offense\, defendants address\, date warrant was served\, date warrant was returned\, who issued the warrant\, who defendant was arraigned before\, where they were arrested and any remarks.",Retain permanently,Public,0.50 cubic foot
30827,Davis County (Utah). County Sheriff,Jail record,1974-1995.,Chronological by received date.,"This series contains log books kept by the Davis County Jail\, which document the receipt of individuals arrested and kept in the jail facilities. Information in the records includes the name of the person arrested\, date received at the jail\, charge\, disposition of the case\, a release date and the name of the sentencing judge.",Retain permanently,Public,1.00 cubic foot
27578,Department of Agriculture and Food. Division of Plant Industry,Pesticide Control Act,1971.,Chronological.,Pesticide Control Act 0f 1971 brochure.,,Public,
80635,Department of Agriculture and Food. Division of Plant Industry,Apple maggot billing files,1985-,none,"The purpose of this program is the eradication of apple maggot infestation on agricultural land. These files include an application for spraying\, information on how many orchards and where they are located. These files also contain information on fruit tree removal acreage.",Retain for 5 year(s),,
80637,Department of Agriculture and Food. Division of Plant Industry,Pest report files,1962-,none,"These are reports in pest infestation. They include pest distri bution\, type of pest (Mormon crickets\, apple maggots\, grasshoppers\, and others)\, what has been done in each area\, effectiveness of the program and other options.",Permanent. Retain for 15 year(s),Public,5.00 cubic feet
80649,Department of Agriculture and Food. Division of Plant Industry,Official seed inspection and laboratory report files,1982-,Numerical by inspection number.,"These files are a report of regulatory activity for seed growers to determine compliance with Utah Code 4-16: Utah Seed Act\, and Utah Administrative Code R68-8: Utah Seed Law\, on individual seed lots. They contain a germination card\, laboratory report (federal)\, seed laboratory report\, type of test and name of company submitting the test.",Retain for 10 year(s),Protected,
80653,Department of Agriculture and Food. Division of Plant Industry,Grain inspection billing statements,1982-,Chronological,"These are invoices for inspection services rendered to grain elevators and growers. They include invoice date\, account name\, account address\, types of grain and inspection performed.",Retain for 5 year(s),,
80695,Department of Agriculture and Food. Division of Plant Industry,Weight inspection report,1982-,alphabetical by name of company,"This service is designated by the Western Weighing and Inspection Bureau and the American Railroad Association. The information included in these files is: car identification\, content\, net weight\, daily car report\, 3-part inspection report\, and weight certification.",Retain for 5 year(s),,
80698,Department of Agriculture and Food. Division of Plant Industry,County weed inspection files,1982-,Alphabetical by county,"These files contain information on each county and the efforts to eradicate noxious weeds. They contain yearly reports\, correspondence and project outlines.",Permanent. Retain for 5 year(s),,
80287,Department of Agriculture and Food. Conservation Commission,Ground water policy committee files,1983-,Alphabetical by name,"This file includes list of workshop members\, workshop minutes and strategy reports. This committe was formed as required by the Federal Environmental Health Protection Agency. The purpose of the committee is to formulate Utah State public policy on ground water use and misuse. These are original files. The EPA has also received a copy.",Permanent. Retain for 5 year(s),,
80289,Department of Agriculture and Food. Conservation Commission,Loan receivables,1983-,Chronological by date,"These records contain daily and monthly statements that track Agriculture Resource Development Loans. Money is borrowed to promote resource development projects for non-federal rangeland improvement and management\, and to implement energy efficient farming techniques.",Retain for 3 year(s),Private,
80651,Department of Agriculture and Food. Division of Plant Industry,Commercial feed registration files,1975-,Alphabetical by registrant.,"These files regulate commercial feed producers and sellers. They contain an application to sell commercial feed\, certificate\, and label that will be affixed to product.",Retain for 5 year(s) after final action,Public,
80654,Department of Agriculture and Food. Division of Plant Industry,Grain certificate for submitted sample inspection files,1982-,Alphabetical by name of grower,"The United States Department of Agriculture (USDA) has designated the Utah Department of Agriculture to grade submitted samples of grain. These files include quantity of grain\, submitted by\, inspectional data\, a protein pan ticket and grading pan ticket.",Retain for 5 year(s),,
80655,Department of Agriculture and Food. Division of Plant Industry,Official grain inspection submitted sample certificate file,1982-,alphabetical by company,"These are files of inspections done on site of hopper cars or trucks of grain. They contain quantity of grain\, owner\, inspectional data\, protein pan ticket and grading pan ticket.",Retain for 5 year(s),,
80650,Department of Agriculture and Food. Division of Plant Industry,Feed inspection files,1982-,Alphabetical by registrant.,"These are files kept to determine compliance of individual feed lots with Utah Commercial Feed Act\, UC 4-12. They include label information and chemical analysis of each feed lot.",Retain for 5 year(s),Public,
15646,Department of Agriculture and Food. Conservation Commission,Financial information resources system (FIRMS) year end reports,1980-,,Includes the following: FICAA01T Trail balance monthly. FICAA05P Outstanding encumbrance. FICAA09P Outstanding reservation. FICAA10P Cash deposits. FICAA30P General ledger activity. FICAA85P Revenue and expenditure status by fund. FICAED01 Expenditure detail by sub-account. FICAES01 Expenditure status by sub-account. FICAES02 Work program/expenditure comparison by summary account. FICARD01 Revenue detail by sub-account within organization. FICARS01 Revenue status by sub-account. FICARS02 Estimated revenue/realized revenues. FICAER01 Expenditure/revenue summary by level 2. FICAMP01 Revenue account status by activity other than Department of Transportation. OBSOLETE RECORD SERIES BY 1998.,Retain for 5 year(s),Public,
15648,Department of Agriculture and Food. Conservation Commission,Technical assistance grants,1980-,Chronological.,"Accepted proposals and applications\, contracts\, project reports\, studies\, certificates\, agreements\, memoranda\, correspondence\, and other records relating to receipt\, review\, award\, evaluation\, status and monitoring of grants; allocation of funds and project budgets. Specific grant case files may have additional retention requirements\, please contact the State Archives to schedule a specific retention.",Retain for 3 year(s),Public,
80626,Department of Agriculture and Food,Application for agriculture license,1984-,Alphabetical by name within category,"These applications are for a variety of licenses in Agriculture but all are common to the same system. Categories included are beekeepers\, upholstery and quilted clothing manufacturers\, pesticide applicators and 22 other categories. They include: name\, address\, category of license applied for\, and any special information for each category.",Retain for 1 year(s),Public,
80628,Department of Agriculture and Food,End-of-month detail report,1986-,alphanumerical by account code.,"This is a report generated by the accounting system in Agriculture. It is a monthly transaction register for reconciliation purposes. This report is given to the directors and tells them expenditures and revenues status\, encumbrances and balance in each account.",Retain for 1 year(s),,
80630,Department of Agriculture and Food,Cash receipt daily report,1984-,Chronological,This is a report generated by the accounting system in Agriculture which helps the clerk to balance cash receipts daily. The total are generated by account code and the totals are used to fill out the deposit form for the Treasurer's Office.,Retain for 3 year(s),Public,
30290,Department of Agriculture and Food. Conservation Commission,Petroleum storage tank fund loan files,1994-,Alphabetical by applicant's surname.,"These records contain loan information pertinent to a particular loan applicant. Information includes eligibility application\, financial application\, and supporting documentation. The supporting documents may include tax returns\, financial statements\, promissory notes\, trust deeds\, construction contracts\, and correspondence. The loan originates with the Department of Environmental Quality (DEQ) and is then given to the Department of Food and Agriculture to manage (Utah Code 4-18-105(1)(f\,g)). DEQ maintains a copy of the loan for reference (SSRS-23250: Petroleum storage tank fund loan files).",Retain for 3 year(s) after final action,Private,
81038,Department of Agriculture and Food. Conservation Commission,Contracts,1978-,Alphabetical by department,Contracts entered into by the Department of Agriculture usually for professional services.,Retain for 7 year(s) after expiration of contractual agreement,Public,
28575,Department of Agriculture and Food. Division of Plant Industry. Utah Grazing Improvement Program,Grazing Improvement Program grants,2007-,Numerical by grant number.,"These records support the agency's function to facilitate funding for the improvement of grazing within the range ecosystems throughout the state. Records document range project planning and implementation\, and may include grant project applications\, maps\, work performance and fund distribution records\, and all other associated grant documentation.",Retain until end of project or program,Public,
572,Department of Agriculture,Board of Regulation appointments correspondence,1953-1962.,Alphanumerical.,These files contain the Board of Regulation's appointment correspondence.,,Public,
580,Department of Agriculture and Food,Animal control permit receipts,1967-,Alphanumerical.,Receipts for hides from predator animal control hunt.,Retain for 2 year(s),Public,
80576,Department of Agriculture and Food. Division of Animal Industry,Horse permanent travel permit,1962-,numerical,"Includes identification markings of horse\, name of horse\, breed of horse\, name of owner\, address\, and inspectors verification of permit.",Retain for 25 year(s),Public,
5798,Department of Agriculture and Food,Location of farms in Utah,undated,Alphanumerical,,Retain permanently,,
558,Department of Agriculture and Food,Certificate of appreciation,1967.,Alphanumerical.,This series contains a copper plate given to Dr. Marion Merkley.,,Public,
594,Utah State Board of Agriculture,Drought relief disbursements register,"1934-1935, 1941-1945.",Chronological by entry date.,"This series contains records of disbursements used to provide drought relief. Information includes dates\, purchase order numbers\, vendors\, project names\, and amounts.",,Public,
80580,Department of Agriculture and Food. Division of Animal Industry,Final veterinarian files,1984-,Alphabetical by name.,"These files include a signed copy of the contract between the agency and the veterinarian and any amendments\, record of ante-mortem and post-mortem inspection of livestock and correspondence.",Retain for 3 year(s) after expiration of contractual agreement,Public,
80584,Department of Agriculture and Food. Division of Animal Industry,Veterinarian auction market invoices,1985-,alphabetical,"This is an invoice presented by the veterinarian for services rendered at the auction market which are paid by the Department of Agriculture. In connection with its disease eradication program the department is authorized to pay for testing for brucellosis\, Tuberculosis and other diseases. The invoice includes the auction report\, sale date\, amount due\, amount of animals inspected\, and the results of inspections.",Retain for 3 year(s),Public,
9838,Department of Agriculture and Food. Division of Regulatory Services,Dairy inspection reports,1980-,"Alphabetical by name, thereunder chronological by date.","The Division provides regulatory oversight of dairy establishments and products within the state. These records document the routine dairy inspections and dairy hauler evaluations conducted by the Department of Agriculture and Food\, and may include applications\, inspection and evaluation forms\, laboratory results\, receipts\, and any related correspondence.",Retain for 3 year(s),Public,
80242,Department of Agriculture and Food. Division of Regulatory Services,Weights and measures inspection reports,1973-,Alphabetical by company name.,"This series contains inspection reports of companies that weigh and measure food and non-food commodities sold in the state. Inspections protect consumers and retailers from unfair business practices by ensuring that commercial weighing and measuring devices perform accurately. Information includes company names\, inspection violations\, actions\, and correspondence.",Retain for 3 year(s),,
30293,Department of Agriculture and Food,Grant records,2000-,Chronological.,"These records document grants received or awarded by the Department of Agriculture and Food and their purpose is to ensure proper management of applicable grants. Records may include applications\, notice of award\, reports\, correspondence\, and related records.",Retain for 7 year(s) after end of project or program,Public,
81033,Department of Agriculture and Food,Applications not hired,1980-,Alphabetical.,"Correspondence\, reports\, notes\, and other records relating to interviews with prospective employees as described in 29 CFR 1602.14 (2004).",Retain for 2 year(s),Private,
81039,Department of Agriculture and Food,Deposits to the treasurer,1985-,Chronological,Deposit slips made to the treasurer.,Retain for 2 year(s),,
81042,Department of Agriculture and Food,Fixed asset inventory list,1990-,alphabetical by division,"These records are used to track and control capital outlay such as office equipment (chairs\, typewriters\, etc.) and other fixed assets including tools\, machinery\, and other large equipment.",Retain for 2 year(s),Public,
80703,Department of Agriculture and Food. Chemistry Laboratories,Water testing for bacteriologic examination files,1984-,Chronological,These files are testing files for well water and other water used for agricultural purposes. The original copy goes to the division of Agriculture which requested the test for inclusion in the inspection file.,Retain for 5 year(s),,
26624,Department of Agriculture and Food. Division of Animal Industry,Utah aquaculture and fee fishing program files,1994-,Numerical by assigned license number.,"These records contain information about the monitoring of private aquaculture and fee fishing facilities. Files contain the annual COR (certificate of registration) for the facility\, which includes the owner's name\, address\, telephone number\, FAX number\, and email address. Files also contain copies of current licenses\, permits to buy and sell fish\, species requests\, fish and livestock movement reports\, fish inspection and test results\, correspondence\, photographs of the facilities\, citations or quarantines\, bio-security plans\, and any reports based on investigations of the facilities.",Retain for 11 year(s),Public,
80567,Department of Agriculture and Food. Division of Animal Industry,Talmage-Aiken co-operative meat inspection files,1940-,Alphabetical by plant name.,These are federal-state cooperative meat inspection agreements. The federal government promulgates statute about meat inspection and then delegates the inspection to the individual states. The federal government matches money with the state for these inspectional services. These agreements contain information about the cooperative meat inspection services.,Retain for 3 year(s) after expiration of contractual agreement,Public,
80568,Department of Agriculture and Food. Division of Animal Industry,Plant co-operation agreement files,1968-,Alphabetical by plant name.,"These files are cooperative meat inspection contracts with each meat packing plant in Utah. By federal law a meat inspector must be in the packing plant any time it is in operation. If the packing plant wishes to operate on weekends\, holidays or overtime they must agree to pay the inspector's salary for those times.",Retain for 7 year(s) after expiration of contractual agreement,,
80570,Department of Agriculture and Food. Division of Animal Industry,Processing operations files,1985-,Alphabetical by processor,These files are a record of meat plant production. They are kept so that the division of Animal Industry will know what plant produce and their peak times for manpower can be allocated to each plant. Meat packing plants can not operate under federal law unless there is an inspector on the premises.,Retain for 2 year(s),,
80579,Department of Agriculture and Food. Division of Animal Industry,Brand/earmark application files,1930-,"Chronological by year, thereunder alphabetical by last name.",These files include the original drawing of brand and original signature of applicant. They are used to apply for a brand.,Retain permanently,Public,14.00 cubic feet 6 microfilm reels
9840,Department of Agriculture and Food. Division of Regulatory Services,Food inspection reports,1980-,"Alphabetical by company name, thereunder chronological.","These reports document food inspections conducted by the Department of Agriculture and Food. Inspections are routinely conducted by the department as part of the regulation of food establishments within the state. Information includes the facility name\, address\, inspection date\, type of inspection\, violations and actions taken.",Retain for 3 year(s),Public,
9839,Department of Agriculture and Food. Division of Regulatory Services,Closed dairy establishment files,1980-,Alphabetical by establishment name thereunder chronological by date.,"The Division provides regulatory oversight of dairy establishments and products within the state. These records document the regulation of closed dairy facilities and are kept as evidence of any consideration of regulatory action by the department. Records include facility information\, approval notices\, violations and documentary evidence\, corrective actions\, non-compliance citations\, warning letters\, and related correspondence.",Retain for 8 year(s),Public,
26780,Department of Agriculture and Food. Division of Regulatory Services,Weights and measures establishment files,1973-,"Alphabetical by establishment name, thereunder chronological.","These records contain unique information in rough notes or drafts assembled or created and used to prepare or analyze other documents. The information adds proper understanding to the formulation and execution of policies\, decisions\, actions\, or responsibilities.",Retain for 3 year(s) after final action,Public,
28957,Department of Agriculture and Food. Division of Regulatory Services,Active dairy establishment files,1980-,,"The Division provides regulatory oversight of dairy establishments and products within the state. These records document the regulation of dairy facilities that are currently operating\, and are kept as evidence of any consideration of regulatory action. Records include facility information\, approval notices\, violations and documentary evidence\, corrective actions\, non-compliance citations\, warning letters\, and related correspondence.",Retain for 80 year(s),Public,
80631,Department of Agriculture and Food. Division of Regulatory Services,Voluntary registration of servicemen,1983-,none,"These files contain information on servicemen licensed to repair scales in Utah. They contain name\, address\, what they are repairing servicing or installing\, past experience and questions regarding their knowledge of their trade.",Retain for 1 year(s),Public,
80333,"Department of Agriculture and Food. Marketing, Communications, and Economic Development Division",Market order referendum files,1983-,Chronological,"Information concerning referendum votes of marketing orders mandated by 4-2-2(3) UCA. Used by director to hold the referendum. Includes: names of growers\, addresses\, copy of ballot and vote count.",Retain for 2 year(s),Private,
80334,"Department of Agriculture and Food. Marketing, Communications, and Economic Development Division",Marketing order files,1966-,Alphabetical by marketing order,"Files concerning each marketing order created to aid growers in solving common problems of the industry ie. eradication of disease\, pests\, marketing and promotion. Included in these records are rules and statutes\, marketing plans\, feasibility studies\, management reports\, reports of project implementation\, resolutions\, history of the order\, correspondence and project proposals.",Permanent. Retain for 5 year(s),,
28563,Department of Agriculture and Food. Horse Racing Commission,Accounts receivable and accounts payable invoices,1982-,Chronological by year; thereunder by month,"These records document monetary transactions\, both accounts payable and accounts receivable\, between the Horse Racing Commission and other state and non-state agencies or institutions for supplies\, services\, or repairs. The records are used to verify amounts owed and amounts paid and the cost of operations for the horse racing program in Utah.",Retain for 4 year(s),Public,
80587,Department of Agriculture and Food. Division of Regulatory Services,Hold order/hold order release files,1988-,Alphabetical by name,"These files are used by plant industry and food inspection/ weights and measures. The are used to put a hold on a shipment of merchandise that is substandard. When the shipment is brought to Utah standards it may be released or if it cannot be brought to standard it is destroyed or sent back to point of origin. It includes company name\, address and reasons for hold.",Retain for 2 year(s) after resolution of issue,Public,
14762,Department of Agriculture and Food. Division of Plant Industry,Pesticide use inspection files,1977-,"Chronological, thereunder numerical by quarter and inspection number","These records document pesticide inspections and investigations which are conducted to determine that pesticide products are being sold and used according to their labels\, and state and federal laws\, within Utah. Information includes inspection information\, applicator audits\, photo/video/audio samples\, investigation reports\, affidavits\, laboratory results\, emails\, inspector narratives\, sales records\, application records\, training records\, other various supporting evidence and documentation.",Retain for 10 year(s),Public,4.00 cubic feet
584,Department of Agriculture and Food. Division of Marketing and Economic Development,Correspondence,1951-1956.,Alphanumerical.,"Correspondence documents the administration or management of the Dept. of Agriculture's Division of Marketing and Promotion\, office organization\, it's policies\, procedures and achievements.",,Public,
80701,Department of Agriculture and Food. Chemistry Laboratories,Analytical data files,1984-,Chronological,These are printouts that are generated by the analytical equipment used in the laboratory. The data is transferred to the chemistry laboratory report but this information is needed for backup.,Retain for 3 year(s),,
80569,Department of Agriculture and Food. Division of Animal Industry,Farm custom slaughter files,1984-,Alphabetical by name.,These files contain information on each farm custom slaughter done in the state of Utah for the purpose of conforming to law and verifying the correct conditions for each kill.,Retain for 3 year(s),Public,
80575,Department of Agriculture and Food. Division of Animal Industry,Meat packing plant pending application file,1982-,None,"This is a file of meat packing plants seeking inspection or custom exempt status. It contains plant name\, address\, status be sought and other pertinent information.",Retain for 5 year(s),,
1106,Dept. of Agriculture. Marketing and Consumer Services Division,Administrative records,1968-1974.,Alphanumerical,"Records created by agency administration to document the research\, creation and application of agency programs\, policies and procedures. May include correspondence\, policy and program case files\, and executive files documenting leadership roles and decision making processes.",,Public,
28576,Department of Agriculture and Food. Horse Racing Commission,Travel records,1982-,"Chronological by year, thereunder by month","These records document the accrual and reimbursement of expenses associated with travel by agency members\, or others authorized to travel on behalf of the agency\, in the course of attending meetings\, races\, and training sessions. The Utah Horse Racing Commission (UHRC) is responsible for overseeing horse racing in the state of Utah. This includes drug testing of the animals\, administration of the horse racing regulations\, stewardship of all horse races and investigation into allegations of wrongdoing. Records may include travel authorizations\, per diem vouchers\, transportation requests\, hotel reservations\, and other supporting records used to justify travel reimbursement.",Retain for 3 year(s),Public,
80588,Department of Agriculture and Food. Division of Regulatory Services,Egg grading inspection reports,1985-,Alphabetical by company,"These files contain reports of egg grading done in Utah. It includes establishment name\, address\, shell egg grader and inspectional data.",Retain for 3 year(s),,
80418,Department of Agriculture and Food. Division of Animal Industry,Brands system files,1985-,Alphabetical by name,"This is an automated system in which the descriptive information is on the Wang VS100 at Agriculture and the digitized image is stored on a computer at Data Processing. The information included on this program is: brand number\, location on animal\, owner\, address\, legal classification (partnership\, survivorship etc.)\, renewal date\, cash receipt number\, previous owner\, transaction date and the digitized brand image.",Retain for 5 year(s),Private,
80571,Department of Agriculture and Food. Division of Animal Industry,Meat packing plant inspection files,1930-,Alphabetical by plant name,"These files document both custom exempt and official plant files. They include applications\, plant drawings and specifications for construction\, establishment reviews\, record of violations\, record of regulatory actions and correspondence.",Retain for 2 year(s) after final action,Public,
80573,Department of Agriculture and Food. Division of Animal Industry,Federal-state review of meat plant files,1982-,None,This file contains inspectional data done during fedeal-state review. It is audited by federal meat inspectors.,Retain for 5 year(s),,
80574,Department of Agriculture and Food. Division of Animal Industry,Boneless meat re-inspection,1984-,None,This file contains inspectional data on each boneless meat operation in Utah.,Retain for 3 year(s),,
80577,Department of Agriculture and Food. Division of Animal Industry,Brand inspection certificate files,1954-,Alphabetical by inspector,These include inspection certificates on each animal or group of animals inspected by the brand inspector and inspectors monthly and yearly reports.,Retain for 5 year(s),Public,
80582,Department of Agriculture and Food. Division of Animal Industry,Calfhood brucellosis vaccination files,1985-,Chronological.,"These files are records of calves vaccinated against brucellosis (bangs) in Utah. They also serve as a tracer for missing calves that haven't been branded yet. They include: county\, herd owner\, vaccine used\, identification\, kind of animal\, and other identification information.",Retain for 5 year(s),Protected,
80586,Department of Agriculture and Food. Division of Animal Industry,Import permit for cattle,1982-,Chronological.,"These records give information on the disease testing of cattle that are entering Utah. These records include disease testing information\, veterinarian name\, address\, permit number and description of animals.",Retain for 5 year(s),Public,
80585,Department of Agriculture and Food. Division of Animal Industry,Animal commuter permits,1982-,Chronological.,"These are applications to move animals from winter to summer range. They include owner's name\, address and telephone number; amount of animals moved and their destination.",Retain for 5 year(s),Public,
83645,Department of Agriculture and Food. Division of Animal Industry,Bullshipper newsletter,1982-,Chronological by date of newsletter.,This series contains the official monthly newsletter of the Animal Identification Bureau. The newsletter presented news and information affecting livestock raising and was distributed to government officials and private ranchers throughout the state.,Permanent. Retain until administrative need ends,Public,0.20 cubic foot
28559,Department of Agriculture and Food. Horse Racing Commission,Applications for horse race licensing,1982-,"Chronological by year, thereunder by month","These records contain race horse owners' applications to enter a horse into competition in Utah during a race season. For approved applications\, receipt of payment for licensing fees is also included. The records are used to document application and payment\, and are considered a licensing agreement once they are approved. The records include an application for horse racing privileges in Utah for the designated race season\, proof of payment for approved applications\, or reason for denial for disapproved applications.",Retain for 2 year(s),Public,
28557,Department of Agriculture and Food. Horse Racing Commission,Utah Horse Racing Commission race completion packets,1982-2015.,Chronological by year and thereunder by month,"These records document horse racing events held across the state of Utah and are submitted as a packet by horse racing associations to the agency in order to exact payment for holding the event. Some of the records are produced in an effort to ensure that contestants have complied with race standards and ethical practices. The packets may include\, but are not limited to veterinarian certificates\, daily medication report (for race horses)\, race conditions spreadsheets\, race lists\, race reports\, approved steward daily report\, stakes race payout\, official call sheet\, finish line photographs and rankings\, lists of qualifiers\, official program for race day\, and test barn reports.",Retain for 5 year(s),Public,
28564,Department of Agriculture and Food. Horse Racing Commission,Administrative hearing records,1982-,Chronological by year; thereunder by month.,"These records document administrative hearings conducted as part of the horse racing regulatory process\, or to review proposed rules and changes\, and may include opening remarks\, citations\, all submitted evidence\, affidavits\, rulings\, settlements\, complaints\, and general correspondence. The Utah Horse Racing Commission (UHRC) is responsible for overseeing horse racing in the state of Utah. This includes drug testing of the animals\, administration of the horse racing regulations\, stewardship of all horse races and investigation into allegations of wrongdoing and hearings if needed. These records are consulted if questions about past hearings arise due to newly-alleged regulatory violations\, newly-discovered evidence\, escalating legal action in which the hearing files may be usable as evidence or reference\, or other similar types of developments.",Permanent. Retain for 5 year(s),Public,
80642,Department of Agriculture and Food. Division of Plant Industry,Nursery quarantine violation files,1982-,Chronological,"These are regulatory files which concern plant quarantine violations both in-state and out of state. They contain information on the nursery whose plants have been quarantined\, on the plants\, and inspectional data.",Retain for 5 year(s) after case is closed,Private,
80644,Department of Agriculture and Food. Division of Plant Industry,Beekeeper registration files,1982-,alphabetical by name of beekeeper,"These are regulatory files. They contain an application to be a wax salvage plant or keep apiaries. There are complaints\, if any\, and violations found during inspections. They also contain the beekeeper's name\, address\, and the location of apiaries.",Retain for 5 year(s),Public,
595,Department of Agriculture and Food,Commission correspondence,1954.,Chronological.,"This series contains correspondence primarily between Alden K. Burton\, the Utah Commissioner of Agriculture\, and federal and county offices and some businesses. Correspondence includes issues concerning drought relief\, flood damage\, and agricultural products.",,Public,
28915,Department of Agriculture and Food,Agriculture statistics and annual reports,1989-,Chronological,"These records support the agency's mission to provide information regarding the agency's activities and the yearly condition of Utah's agricultural production. Records combine the agency's annual report and the annual agricultural statistics report from the United States Department of Agriculture. Records may include information from each agency office and agricultural statistics such as farming incomes\, proposed budgets\, prices\, and crop production yields.",Permanent. Retain for 1 year(s),Public,
81051,Department of Agriculture and Food,Individual authorized allotments,1987-,none,,Retain for 2 year(s),Private,
554,Department of Agriculture,Agriculture commission appointments,1961-1974.,Alphanumerical,These files are just a few papers that are copies of letters written to those appointed to the agriculture commission.,,Public,
545,Department of Agriculture and Food,Agriculture and food product commission records,1917-1918.,Alphanumerical.,These records were created and gathered by the Commission to address public health and food production. Included are publications from federal agencies. Of note is a public health bulletin concerning people deemed unfit for military service and the construction of a vacuum principle dirigible airship.,,Public,
1197,Soil Conservation Committee,Administrative records,1946-1959.,Alphanumerical,These records contain the administrative records of the Soil Conservation Committee.,Permanent. Retain for 1 year(s),Public,
80697,Department of Agriculture and Food. Division of Plant Industry,Nursery inspection certificates and licenses,1984-,Alphabetical by name.,"This program is to regulate nurseries in Utah and make sure that the plants sold meet state standards. The file includes an application for license\, correspondence\, and other nursery license documentation. It also includes any nursery inspection documentation\, including notices of violation\, hold orders\, or regulatory actions.",Retain for 5 year(s),Public,
81037,Department of Agriculture and Food,Certified mail receipts,1987-,none,Receipts for certified mail sent.,Retain for 1 year(s),,
80694,Department of Agriculture and Food. Division of Plant Industry,Sanitation report/ grain inspection,1982-,Chronological,"This are inspection files to determine the cleanliness of grain going to market. The inspectors are looking for rodent/bird droppings\, weed seed and insects. They include a sanitation report and a grading pan ticket.",Retain for 5 year(s),,
911,Soil Conservation Committee,Account book,1938-1943.,Alphanumerical.,"This book contains the 1939 financial statement and documents all accounting. Name\, purchase\, warrant number\, payroll fees\, travel supplies purchased\, advertising purchased and other accounting information is included.",,Public,
80284,Department of Agriculture and Food. Conservation Commission,Soil conservation district educational program files,1980-2015.,Chronological,"This program is designed to educate the public about conservation by giving awards for soil conservation projects. These awards include the Good-Year Tire Company award\, Sammy the Soil Saver award\, Soil Conservationalist of the Year and youth awards.",Permanent. Retain for 5 year(s),Public,
80290,Department of Agriculture and Food. Conservation Commission,Agriculture resource development loan records,1983-,Alphabetical by name.,"These records document monies loaned from Agriculture Resource Development funds. Loans are used to fund such conservation projects as sprinkler systems\, watershed projects\, and prevention of waterways contamination. Records may include correspondence\, security filings\, title policies\, loan histories trust deeds\, and other legal documents.",Retain for 7 year(s) after resolution of issue,Private,
80241,Department of Agriculture and Food. Conservation Commission,Soil conservation district elections,1979-,Chronological,"This is an automated program which stores the ballot information correspondence and a ballot tallying program. It includes names of land owners living in certain soil conservation districts\, their mailing address and a tally of the voting. It is a secret ball ot but the tally is published in the newspaper.",Retain for 2 year(s) or for 0,Private,
80700,Department of Agriculture and Food. Chemistry Laboratories,Chemistry laboratory analysis reports,1982-,Alphabetical by name,"These are copies of the analysis done for the department on different agriculture products. The original is kept in the client file. They show the tests run on each product and the results of these tests. Products tested include fertilizers\, pesticides and feed.",Retain for 5 year(s),,
29190,Department of Agriculture and Food. Division of Animal Industry,Brand inspector correspondence,1954.,,These include inspection certificates on each animal or group of animals inspected by the brand inspector and inspectors monthly and yearly reports.,,Public,
178,Department of Agriculture,Biennial reports,1921-1984.,Chronological.,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",Permanent. Retain until administrative need ends,Public,3 microfilm reels
557,Department of Agriculture,Financial records,1949-1963.,Alphanumerical,"These records include reports\, budget planning records \, and vouchers.",Permanent. Retain for 1 year(s),,
573,Department of Agriculture,Miscellaneous animal industry files,1954-1978.,None.,"This series contains lists of minimum requirements for and evaluations of slaughterhouses. It also contains lists of grazing\, licensing\, and permitee names and addresses\, the names of the Utah State Animal Health Committee for 1962\, and a list of vocational agriculture teachers from 1962-63.",,Public,
80583,Department of Agriculture and Food. Division of Animal Industry,In-state health certificates,1985-,None.,"These files are a record of animal moved out of the state. They include name of owner\, address of origin\, veterinary information\, health information and herd or animal identification.",Retain for 5 year(s),Protected,
80240,Department of Agriculture and Food,Predator animal billing and assessment files,1984-,Alphabetical by name,"The purpose of this record series is the assessment and billing of livestock as provided in 4-23-7 UCA. Each rancher must pay a fee per head for any animals in Utah on January 1\, of each year. The money is used for predator animal hunting. Record includes name of livestock owner\, address\, amount of livestock owned and kind ie. cattle\, sheep\, turkeys.",Retain for 6 year(s),Private,
29701,Department of Agriculture and Food,Contracts,2000-,"Numerical by unit number, thereunder numerical by contract number.","These records are created in accordance with Utah Code 4-2-103(5)(2018)\, which allows for the agency's use of funds and related financial agreements to fulfill its mandates. Records are agreements between the agency and other organizations and/or companies.",Retain for 7 year(s) after expiration of contractual agreement,Public,
81028,Department of Agriculture and Food,Administrative accounting files,1985-,none,Account payable and account receivable,Retain for 3 year(s),Public,
29639,Department of Agriculture and Food,Public relations records,1940-,Chronological.,"These records show the agency's interaction with the public\, particularly how the agency is portrayed via news media. Records include newspaper articles\, photographs\, news video clips\, and other related records. Records may or may not have been published by a news media association.",Permanent. Retain for 5 year(s),Public,5.00 cubic feet
80438,Department of Agriculture and Food,Customer names system,1983-,alphabetical by name,"This is a central file of names and address collected in order to facilitate every division of Agriculture automatically getting updated customer information. This information is used mainly for mailings and verifying a claim. Included in the information is: name\, alias\, address\, year to date account receivable\, death date\, date of last modification\, by whom\, person who entered name originally\, account number\, and up to 100 affiliations.",Retain until administrative need ends,Private,
80625,Department of Agriculture and Food,Agriculture bonding,1979-,Alphabetical by buyer,These are surety bond used to protect sellers of agricultural commodities.,Retain for 15 year(s) after final action,Private,
80627,Department of Agriculture and Food,End-of-year detail report,1983-,Alphabetical by name within account code,"This is a report generated by the accounting system at Agriculture. They have not had the equipment to interface with FIRMS and so have kept their own system. This report is used to balance the agriculture accounting system with the end of year FIRMS report sent to the agency. It contains a detail of the final years expenditures\, revenues\, warrants\, travel vouchers and other fiscal documents.",Retain for 5 year(s),,
80632,Department of Agriculture and Food,Beef promotion refund files,1983-,none,"By statute beef growers must pay a per head fee\, upon inspection resulting from change of ownership or sending the cattle to slaughter\, for the purpose of promotion. However\, according to 4-21-4 UCA\, the grower may ask for a refund of fees paid if they do not wish to contribute to the promotional program. These files are a record of beef growers who have requested a refund of these fees.",Retain for 3 year(s),Public,
81068,Department of Agriculture and Food,Travel requests,1990-,none,"These records document payments made to state employees and agencies for the purpose of reimbursing travel\, transportation\, equipment\, service\, training\, and other reimbursable costs. Records include correspondence\, forms\, travel reservations\, travel authorizations\, per diem vouchers\, transportation requests\, hotel reservations\, invoices\, itemized expenses\, and other supporting records used to validate reimbursable expenses.",Retain for 3 year(s),Public,
80705,Department of Agriculture and Food. Chemistry Laboratories,Daily milk report files,1984-,Alphabetical by name,These are analysis reports done for Food Inspection on milk samples. They test for bacteria count and coliform count.,Retain for 5 year(s),,
22230,Division of Animal Industry,Monthly report of sheep inspected and dipped for scabies,1917-1935.,Chronological by date of report.,"These reports contain monthly inspections of sheep. Information includes the number of sheep inspected; the number infected\, exposed or free; the number of dippings done for the infected sheep; total number sheep inspected during the month; remarks which often include where the sheep were inspected or what sheep were infected; and kind of dip used.,Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101(7)(2017) and 9-7-208(4)(2006).",,Public,
574,Department of Agriculture and Food. Division of Animal Industry,Livestock office correspondence,1954-1967.,Alphanumerical.,"This series contains correspondence\, slaughterhouse licensing records\, bounty reports\, brucellosis appraisals\, predatory animal contract reports\, nonresident correspondence\, brand inspection vouchers\, licensing applications\, disease control laws\, hunter and trapper names and statistics\, complaint reports\, livestock feed notices\, and other relevant information.",,Public,
549,Department of Agriculture and Food. Division of Animal Industry,Livestock diseases statistical reports,1956-,Alphanumerical.,These are year end reports about the occurrence of livestock disease in Utah.,Permanent. Retain for 8 year(s),Public,
26542,Department of Agriculture and Food. Division of Animal Industry,Citation case files,1989-,Alphabetical by name.,"These files contain records of regulatory violations\, investigative results\, and administrative actions involving citations or non-compliance with the livestock rules and regulations. Bull trichomoniasis tag\, health certificate\, and import violations are the basis for the citations. These files may contain the citations\, a record of the fine payment\, correspondence\, and investigation results.",Retain for 20 year(s),Protected,
81061,Department of Agriculture and Food,Purchase requisitions,2001-,none,Requisitions for supplies and equipment for current inventory.,Retain for 1 year(s),Public,
80629,Department of Agriculture and Food,Daily transaction register,1985-,alphanumerical by account code,"Correspondence or subject file maintained by operating units responsible for expenditure accounting\, pertaining to their internal operations and administration.",Retain for 1 year(s),Public,
80442,Dept. of Agriculture. Marketing Division.,Food establishment files,1946-1969; 1971-1973; 1982-,Alphabetical by facility name.,"These files provide the inspection history of the facilities regulated by the Department of Agriculture and Food. They are kept as evidence for any consideration of regulatory action by the department. Information may include the facility name\, address\, department approval date\, noted violations\, corrective actions\, non compliance citations\, photographs of violations\, laboratory results\, warning letters\, and other correspondence.",Retain for 3 year(s) after final action,Public,
26401,"Department of Agriculture and Food. Marketing, Communications, and Economic Development Division",Market News reports,1933-,"Chronological by year, thereunder numerical by report number","The Market News report is a publication that contains information on state\, regional\, and national market demands and prices in the livestock and hand grain industry. These reports include statistical information used to compare the state's market prices with other regional and national markets.",Permanent. Retain for 15 year(s),Public,
3544,Department of Agriculture and Food. Division of Regulatory Services,Agency correspondence and reports,1959-1996.,None,"This series contains correspondence and inspection and lab reports. Correspondence is between state food and drug division and other state\, local\, and federal governmental agencies\, companies\, farms\, churches\, students\, etc.\, wanting or providing information about food and drug products\, product safety\, publications\, and other related matters.",,Public,
579,Department of Agriculture. Office of the State Veterinarian,Correspondence,1954-1967.,Alphanumerical.,This correspondence from the office of the State Veterinarian.,,Public,
80645,Department of Agriculture and Food. Division of Plant Industry,Pesticide product registration files,1982-,Alphabetical by surname,"This program oversees the state registration of pesticides for sale in Utah that have already been EPA registered or are exempt from federal registration. Included in the files are initial registration and renewal applications\, pesticide product labels\, registrant 3rd party permissions and other documents that may be used to determine eligibility for registration.",Retain for 5 year(s),Public,
80646,Department of Agriculture and Food. Division of Plant Industry,Fertilizer registration files,1982-,None.,"These files contain an application for a company who wishes to register fertilizers and fertilizer blenders in Utah\, a copy of their certificate\, copy of the label as it appears on the product\, and the original laboratory report reporting what actually is in the product.",Retain for 5 year(s),Public,
80652,Department of Agriculture and Food. Division of Plant Industry,Customer formula mix feed files,1982-,alphabetical by mixer,These files regulate feed producers who custom mix feeds for customers. They contain an application and license card.,Retain for 5 year(s),Public,
583,Department of Agriculture and Food. Conservation Commission,Inspector's statistical reports,1958-,Alphanumerical,,Retain permanently,,
5836,Department of Agriculture and Food. Conservation Commission,Resource map: State of Utah,1940.,Alphanumerical.,This series has a map which shows the status of the state soil conservation districts in 1940.,,Public,
22518,Department of Agriculture and Food. Conservation Commission,Utah State ground water program records,1994-,"Chronological by year, thereunder numerical by sample number","These program records provide information about water quality to well owners whose wells are not covered under the Clean Water Act. They also provide information about water quality for general areas to the public and other state agencies. All records are connected by the sample number. After a sample is taken the physical attributes and GPS location are recorded on a database. Information from the data base and lab are merged into an electronic data base. An annual report containing general site maps\, chemical data tables\, and text are filed with the State Library System. The Pre-Sample Information Form is a paper document with all other information held in electronic data bases. A hard copy report is published annually with summaries of the chemical data and maps showing general locations. A digital image is also recorded at each site to assist in follow up visits to identify well locations. These images are labled with the sample number and burned into a compact disc (CD) at the end,of each sample season. It is projected by the agency that each sample site will be resampled every 5 to 7 years.",Permanent. Retain for 10 year(s),Public,
80286,Department of Agriculture and Food. Conservation Commission,Non-point source pollution act files,1979-,Alphabetical by project,"These files document progress on federally funded 208 water projects. The documents included are project proposal\, work plan\, application\, memorandum of understanding\, evaluation of project\, map of area\, problem identification and assessment and technical contracts. These are copies of records kept by the federal goverment. The 208 program no longer exists.",Retain for 3 year(s) after end of project or program,,
1245,Soil Conservation Committee,Correspondence,1955-1965.,Alphanumerical,"Correspondence documents the administration or management of the Soil Conservation Commission\, commission organization\, it's policies\, procedures and achievements.",,Public,
80696,Department of Agriculture and Food. Division of Plant Industry,Hay program and feed analysis report,1982-,Alphabetical by name,This is a new program where a grower can have hay analyzed for nutritional value by means of an infrared scanner. These files are a copy of this report which gives mositure content and nutritional information so the farmer can determine a price for his hay.,Retain for 5 year(s),,
14121,Department of Agriculture and Food. Conservation Commission,COVID grant records,2020-,Chronological by date,"These records concern emergency grants distributed by State agencies during COVID\, reimbursing farms and ranches for monetary loss due to the pandemic. Records may contain applications\, notice of award\, program reports\, and correspondence.",Retain for 7 year(s) after final action,Public,
24084,Department of Agriculture and Food. Division of Plant Industry,Environmental Protection Agency work plans,1994-,Chronological,"The Department of Agriculture and Food\, Division of Plant Industry has annual contract and work plan agreements with the Environmental Protection Agency for supervising pesticide programs in Utah. Documents in these work plans include contracts\, grant information and notes used by the department to maintain the grants and funding for such programs.",Retain for 20 year(s),Public,
80647,Department of Agriculture and Food. Division of Plant Industry,Pesticide licensing files,1982-,alphabetical by name,"These files contain information concerning the licensing of pesticide applicators and may include the following: first time and renewal applications\, copy of out-of-state driver's license and pesticide applicators license\, pilot's license\, FAA drone certifications\, payments and training/testing information.",Retain for 5 year(s),Public,
170,Department of Agriculture,Agricultural statistics reports,1971-1986.,Chronological.,"This series contains reports of agricultural activities from the previous year with information pertaining to statistics\, crops\, farms\, dairy\, livestock\, fish\, labor\, prices\, weather\, budgets\, maps\, charts and graphs. Beginning in the late 1980s\, this series is included with the Annual Reports.",,Public,
80643,Department of Agriculture and Food. Division of Plant Industry,Controlled atmosphere storage files,1982-,Alphabetical by company,These files are used in the regulatory process and contain inspection reports on each controlled atmosphere (CA) storage firms in Utah as well as an application to become a CA facility.,Retain for 5 year(s),Public,
81029,Department of Agriculture,Administrative correspondence,1909;1950-1965.,Alphabetical.,"Business-related correspondence which provide unique information about agency functions\, policies\, procedures\, or programs. These records document material discussions and decisions made regarding all agency interests\, and may originate on paper\, electronic mail\, or other media. This correspondence is filed separately from program case files\, and project files.",,Public,
81034,Department of Agriculture and Food,Budget requests,2001-,none,"Apportionment and reapportionment schedules\, proposing monthly obligations under each authorized appropriation.",Permanent. Retain for 3 year(s),Public,
81041,Department of Agriculture and Food,Expenditure accounting files,2002-,"Chronological by year, thereafter alphabetical","These files contain records explaining the expenditures paid with agency funds. The documents may be vendor invoices\, vouchers\, check copies\, and any other supporting records that show the payment of the invoice and the dates of the transactions.",Retain for 7 year(s),,
81057,Department of Agriculture and Food,Payroll reports,1987-,None.,"Reports and statistics with supporting and related records pertaining to workload and personnel management\, payroll operations and administration.",Retain for 3 year(s),Private,
80283,Department of Agriculture and Food. Conservation Commission,Soil conservation district files,1944-,Alphabetical by district name,"These files are the central administrative files documenting the planning and operations of the 39 Soil Conservation Districts (SCD's). These files are divided into current year\, past 2 years and historical data. They include many general schedule items as well as the record copy of long range plans\, year end reports\, and short range plan reports.",Permanent. Retain for 10 year(s),Public,4.00 cubic feet
80288,Department of Agriculture and Food. Conservation Commission,Rural clean water project files,1979-,Alphabetical by project name,"These files document the progress of rural clean water projects. Included in these files are applications for funds\, project proposals\, outline of work project\, maps of monitoring sites\, project reports\, review of projects and comments from the panel. These are not the record copy which is kept by the Rural Clean Water office of the Envinronmental Protection Agency.",Retain for 3 year(s) after end of project or program,,
80291,Department of Agriculture and Food. Conservation Commission,Rural rehabilitation loan files,1983-,Alphabetical by name,"These records document and track monies loaned from Rural Rehabilitation funds to various borrowers. These funds are to help new farmers get started and current farmers to improve farming operations and/or improve cash flow. These records may include correspondence\, security filings\, title policies\, loan histories and legal documents such as trust deeds.",Retain for 18 year(s),Private,
80403,Department of Agriculture and Food,Marketing order financial audit files,1982-,Chronological,"This is a yearly audit mandated by UCA 4-2-2(e) which states that these marketing orders shall be established and controlled by the Commissioner of Agriculture. It also states that an annual audit will be performed on these accounts. The annual audit contains information on the program\, monies collected and monies spent.",Permanent. Retain for 4 year(s),,
13727,Department of Agriculture and Food. Chemistry Laboratories,Laboratory building plans,1982.,None.,These are the building plans for the Department of Agriculture's Laboratory building.,Permanent. Retain until administrative need ends,Public,1 microfilm reel
555,Department of Agriculture and Food. Division of Animal Industry,Tuberculosis testing reports,1950-1958.,Chronological.,"This series contains two volumes with information pertaining to tuberculin and mallein tests. The volumes contain dates\, names\, addresses\, horses\, sheep\, dairy cows\, bulls\, range cattle\, dogs\, and inspectors.",,Public,
556,Department of Agriculture and Food,Regulatory case proceedings,1938-,Chronological by date of hearing,Case files contain various records collected from within the department for the purpose of an inspection or investigation. Transcriptions of hearing proceedings on agriculture violations are included.,Retain for 5 year(s) after case is closed,Protected,
80572,Department of Agriculture and Food. Division of Animal Industry,Official plant label files,1968-,Alphabetical by name,"Meat products that are sold in Utah must conform to Utah meat inspection rules. In order to insure this the producer must submit a copy of the sample\, label and ingredient statement. These samples are tested to insure conformity. These files contain a copy of the label\, ingredient statement\, and letter of authorization to use the label.",Retain for 5 year(s) after superseded,,
581,Department of Agriculture and Food,Emergency feed program expenditure vouchers,1957-,Alphanumerical.,"Correspondence\, reports and data relating to voucher preparation\, administrative audit\, and other accounting and disbursing operations.",Retain for 3 year(s),Public,
80581,Department of Agriculture and Food. Division of Animal Industry,Out-of-state health certificates,1985-,Alphabetical by state.,"These files are a record of livestock coming into Utah from other states and their health and vaccination status. They include the cosignor's name\, address\, where loaded\, species\, identification number\, what tests were done\, who did them\, certificate of veterinary inspection (CVI)\, permit number\, and brand inspection number.",Retain for 5 year(s),Protected,
28545,Department of Agriculture and Food,Administrative hearing records,1985-,Chronological by year,"Records of hearings conducted as part of the regulatory process and hearings on proposed rules and changes; they may be maintained with related information including meeting notices\, proofs of publications\, meeting minutes\, and the conclusions reached. UCA 52-4-200 (2009) requires that written minutes be kept of all open meetings. May include audio and video recordings.",Permanent. Retain for 5 year(s),Public,
19022,Piute County (Utah). County Assessor,Appraisal cards,ca. 1920-1972.,Numerical by serial number,"These records contain the complete information on the appraisal and assessment of real property. The envelopes contain the taxpayer's name\, property address\, serial number\, legal description including acreage\, improvements (size\, quality of building\, list of taxable features of improvement and photographs of improvements)\, assessed valuations for land and improvements\, notes regarding Board of Equalization adjustments\, and factoring worksheets. Most are accompanied by photographs of the house.",,Public,
17216,Department of Human Services.$bOffice of Administrative Hearings,Personnel grievance case files,1983-2015.,Chronological,"This is a record of the grievances and appeals raised by agency employees. This series includes Notices of Hearings\, Grievance Supplement\, Personnel Review Board Grievance Procedures\, Statement of Grievance\, remedy or relief sought\, a reply\, Peer Review Panel Decisions\, Record of the Peer Review Panel Proceedings\, and all submitted evidence.",Retain for 3 year(s) after case is closed,Private,
8176,Department of Health and Human Services. Operations. Division of Licensing and Background Checks.,Medical facilities building plans,1955-,None,"These are architectural plans of health care facilities submitted to the bureau for their review to ensure that all state codes and federal regulations are complied with. This record includes the name and address of the facility\, the name and address of the architects and engineers\, the date of the plan and the dates of any revisions\, the date the plan was received by the bureau\, and the scale of the floor plan. Microfilming was discontinued in the early 1990s. The facility may request the return of the plan after its retention has been met and prior to its destruction.",Retain for 1 year(s) after end of project or program,,
14138,Department of Health and Human Services. Operations. Division of Licensing and Background Checks.,Internal administrative correspondence,1982-,Chronological,"Records of a general nature which would be created in the course of administering agency programs. Information could include office organization\, staffing\, procedures\, and internal communications.",Retain for 3 year(s),Public,
16804,Department of Health and Human Services. Operations. Division of Licensing and Background Checks.,Administrative files,1976-,Alphabetical by subject,"These are records accumulated by the bureau that relate to the function\, internal administration\, or housekeeping activities of the office. They include memoranda and correspondence\, equipment manuals\, printing service request forms\, telephone record forms\, memoranda of understanding\, and information on the Long Term Ombudsman Program and other programs.",,Public,
16776,Department of Health and Human Services. Operations. Division of Licensing and Background Checks.,Health Facilities Committee administrative files,1981-,Alphabetical by name,"This is the record of the committee members charged by UCA 26-21-5 with establishing rules and regulations for licensing and inspecting health facilities\, their qualifications for the position\, and their activities. It includes resumes of the committee members\, copies of letter(s) from the governor thanking outgoing member(s) for their work on the committee\, routine requests for information\, and appointment letters to the members advising them of their appointment and of the duties and responsibilities of the position. Personal information on the members includes age\, birthplace\, current and past position information\, marital status\, membership in groups\, name\, name of kin\, occupation\, occupational licenses\, political affiliations\,,sex\, social security number\, telephone number\, and publications.",Permanent. Retain until separation,Public,
16784,Department of Health and Human Services. Operations. Division of Licensing and Background Checks.,Public hearings tape recordings,1981-,Chronological,"These are the tape recordings of public hearings made so that accurate minutes can be produced. They include the time and place of the meeting\, the individuals present\, the topics discussed\, and any decisions reached.",Retain until approval of minutes,,
25432,Department of Health and Human Services. Operations. Division of Licensing and Background Checks.,Adjudicative records for closed health facilities,1992-,Alphabetical,"This series contains records relating to legal action taken by the agency or other state agencies against health care facilities\, as well as legal action taken by a facility against the agency. The records are maintained in order to follow up on legal action and to document the history of criminal and civil cases.",Retain for 9 year(s),,
25434,Department of Health and Human Services. Operations. Division of Licensing and Background Checks.,Health care background non-clearance case files,1998-,Alphabetical by surname of applicant,"This series is maintained by the agency as part of its effort to comply with legal mandates outlined in UCA 26-21-9.5 and Utah Administrative Code R432-35. The series includes records documenting agency denial of applicants seeking clearance to work in ""covered"" health care facilities. The records are maintained to document the process in the event of legal action. Documents in the series include application forms\, Criminal Background Screening/Management Information Systems (CBS/MIS) consent and release of liability forms\, correspondence\, collateral information submitted by the applicant\, and court records involving the applicant.",Retain for 9 year(s),,
85219,Department of Human Services.$bOffice of Administrative Hearings,Child abuse registry expungement hearing case files,1986-2015.,Alphabetical by client surname,"These records document child abuse registery expungement hearings. The defendant can make one request for a hearing after he is placed on the central register. The adjudicative hearing judge reviews the evidence and information and renders a final decision. Information includes legal documents\, Notice of Agency Action\, hearing notes\, audio tapes\, police reports\, a request for expungement\, and all related correspondence.",Retain for 7 year(s) after case is closed,Private,
85220,Department of Human Services.$bOffice of Administrative Hearings,Licensing hearings case files,1986-2015.,Alphabetical by client's name,"These files document licensing hearings for applicants or licensed providers of defined human services programs such as day care\, child day care\, and mental treatment. They focus on those whose license has been denied\, suspended or revoked. Denial\, suspension or revocation is implemented if a licensee or applicant violates rules or standards; if the agency has evidence the party committed an illegal act or has provided services harmful to the health of a person; or in instances of noncompliance\, improper certification\, or alleged child abuse or neglect. This series includes legal documents\, exhibits\, case notes\, audio tapes (transcripts)\, Notice of Agency Action\, taped interviews and related correspondence.",Retain for 7 year(s) after case is closed,Public,
3493,Department of Health and Human Services. Operations. Division of Licensing and Background Checks.,Medicare/Medicaid provider certifications,i 1970-,Chronologic by survey exit date,"Certifications for health care providers who wish to receive medicare/medicaid payments. The certification process is mandated by 42 CFR Section 442(1994) and is designed to ensure quality care and safety for recipients. Series information includes copies of the facility license\, license applications\, provider medicaid agreements\, fire safety survey reports\, medicare/medicaid certification and transmittal forms\, statements of deficiencies and correction plans\, post certification revisit reports\, summaries of deficiencies not corrected\, requests for certification\, disclosures of ownership\, control interest statements\, facility survey notes and reports\, and laboratory personnel qualification appraisals.",Retain for 7 year(s),Public,
16805,Department of Health and Human Services. Operations. Division of Licensing and Background Checks.,Facilities under construction file,1984-,Alphabetical by facility name,"These are records created by the bureau in conducting its responsibilities for reviewing architectural plans and specifications for proposed new health facilities or proposed renovations of existing facilities. They include correspondence and billings between the bureau\, state and local government agencies\, engineering firms\, and fire marshalls.",Retain until final action,,
16782,Department of Health and Human Services. Operations. Division of Licensing and Background Checks.,Public hearings minutes,1981-,Chronological,"These are the minutes of public hearings held on proposed rule changes. These records include copies of the meeting notices\, proof of publication\, and the meeting minutes. Information from the minutes includes the date of the notice\, the date and location where the notice was published\, the date and time of the meeting\, the place of the meeting\, the subject of the meeting\, the individuals present\, what was discussed\, and any decisions reached.",Permanent. Retain for 2 year(s),,
2788,Department of Health and Human Services. Operations. Division of Licensing and Background Checks.,Hospital facilities correspondence,1974-1976.,Alphanumerical,,,,
16802,Department of Health and Human Services. Operations. Division of Licensing and Background Checks.,Joint commission of accreditation of hospitals report files,1982-,Alphabetical by hospital name,"These are reports of hospitals accredited by the Joint Commission of Accreditation of Hospitals. They include the name and address of the hospital\, the telephone number\, a description of the physical facilities\, the use of the building\, its fire protection characteristics\, exit characteristics\, the hospital provider identification number\, a copy of survey inspections conducted by the Division of Health Care Financing\, a statement of deficiencies and corrections\, a summary of deficiencies not corrected\, and a copy of post certification revisit reports.",Retain for 3 year(s),,
22111,Department of Health and Human Services. Operations. Division of Licensing and Background Checks.,Architect contracts,1997-,Alphabetical by name of architect,This series provides documentation between the Bureau and individual architects or architectural firms hired to conduct reviews of the building plans for health and child care facilities. Information includes a copy of the contract and related correspondence.,Retain for 7 year(s),Public,
25433,Department of Health and Human Services. Operations. Division of Licensing and Background Checks.,Child care background non-clearance case files,1998-,Alphabetical by surname of applicant,"This series is maintained by the agency as part of its effort to comply with legal mandates outlined in UCA 26-39-107 (2005) and Utah Administrative Code R430-6 (2005)\, which govern background checks for individuals working in child care facilities. The series contains records documenting agency denial of applicants seeking clearance to work in child care facilities. The records are used by the agency to evaluate requests for reconsideration or variance approval for applicants who have been denied clearance. The records are also maintained to document the denial process in the event of legal action. Documents in the series include application forms\, Criminal Background Screening/Management Information Systems (CBS/MIS) consent and release of liability forms\, correspondence\, collateral information submitted by the applicant\, court records involving the applicant\, and SAFE licensing substantiated criminal history information.",Retain for 9 year(s) after case is closed,Protected,
22098,Department of Health and Human Services. Operations. Division of Licensing and Background Checks.,Child care provider complaint records,1997-,Alphabetical by child care facility,"These records support the agency's function to protect children's common need for a safe and healthy environment and to provide for adequate facilities and competent caregivers at child care institutions (Utah Code 36-39-301 (2014)). These records document complaints against child care providers received by the agency. Records include information about the complainant\, the facility\, the initial complaint\, and the resolution of the case.",Permanent. Retain for 55 year(s),Exempt,
28733,Department of Health and Human Services. Operations. Office of Administrative Hearings,Informal administrative hearing audio recordings,2015 -,"Chronological by fiscal year, thereunder alphabetical by client's name","These records support the agency's function to conduct adjudicative proceedings for the Department of Human Services (Utah Code 62A-1-111(4)(2014)). These recordings document informal hearings about matters including child or vulnerable-adult abuse or neglect\, adoption and foster care matters\, disability eligibility\, and compliance with licensing regulations.",Retain for 1 year(s),Private,
85221,Department of Human Services.$bOffice of Administrative Hearings,Youth corrections disciplinary hearing case files,1980-2015.,Alphabetical by client surname,"These records document hearing records regarding incidents occuring at Youth Corrections Facilities. Issues addressed are behavior problems\, revocation of parole\, grievance resolutions\, supervision of confinement and general the treatmentof residents. This series includes a summary of the incident\, discussion and final decision. All documentation is provided to the Adjudicative Hearing Judge by the facility and is returned after a final decision has been rendered.",Retain for 7 year(s),Private,
85218,Department of Human Services.$bOffice of Administrative Hearings,Public assistance overpayment case files,1986-2015.,Alphabetical by client surname,"These records document action taken against a client receiving an overpayment in public assistance funding. When a client does not voluntarily return the amount overpaid\, action is taken by the hearing judge. Information includes Notice of Agency Action\, Hearing Request\, certified mail receipts\, case notes\, exhibits\, claim determinations\, legal documents\, defaults and all related correspondence.",Retain for 7 year(s) after case is closed,Public,
16792,Department of Health and Human Services. Operations. Division of Licensing and Background Checks.,Health care facility licensing records,1950-,Alphabetical by facility name,"These records document the licenses issued by the agency to medical facilities that offer medical services as per UCA 26-21-6(1)(2004)\, and administrated under Utah Administrative Code R432-1 et seq. (2004). Examples of medical facilities include hospitals\, ambulatory medical clinics\, ambulatory medical clinics\, ambulatory surgical facilities\, birthing centers\, renal dialysis centers\, end stage renal disease facilities\, home health care service businesses\, nursing homes and residential care facilities. Records include a copy of the license\, Health Facility License Application\, New Facility Check-off List\, Fire Department Report and Certificate of Fire Clearance. Information includes period of the license\, name and address of the facility; type of facility; name of the administrator; a copy of the administrator's license; number of beds available; the name(s) and address(es) of the sole proprietor\, partners\, or corporate officers; type of building; a description of the building\, type of,fire fighting equipment; date of inspection by the fire marshal and the signature of the facility administrator. Additional records and information may be included\, but will vary depending upon the type of facility. When the facility ceases operation records are transferred to the closed health facility records (see record series 16801).",,Public,
16786,Department of Health and Human Services. Operations. Division of Licensing and Background Checks.,Health facilities rules and regulations working papers,1987-,None,These are the background papers and draft copies of the regulations and rules governing health care facilities.,Permanent. Retain until final action,,
16788,Department of Health and Human Services. Operations. Division of Licensing and Background Checks.,Health facilities procedures manuals,1983-,None,"These are procedures manuals sent to the bureau by health facilities for their approval. Once these procedures have been approved\, they are usually returned to the facility. However\, the bureau does retain some to use as models. These records include manuals for McKay Dee Hospital Center\, South Ogden Elderly Care Center\, and Mountain View Pavillion.",Retain until administrative need ends,,
16801,Department of Health and Human Services. Operations. Division of Licensing and Background Checks.,Closed health facility records,1982-,Alphabetical by facility name.,"These are the records of licensed health facilities that are no longer in operation. The file consists of the records of all types of health facilities. The file includes a copy of the license\, Health Facility License Application\, New Facility Check-Off List\, Fire Department Report\, and Certificate of Fire Clearance\, period of the license\, the type of facility\, name and address of the facility\, name of the administrator and his/her professional license\, the number of beds available\, the name and address of the sole proprietor\, partners\, or corporate officers\, the type of building\, a description of the building\, the type of fire fighting equipment; and the date of inspection by the fire marshall.",Permanent. Retain for 3 year(s) or for 0,Public,6.00 cubic feet
16781,Department of Health and Human Services. Operations. Division of Licensing and Background Checks.,Health Facilities Committee meetings tape recordings,1981-,Chronological,"These are tape recordings of the committee meetings used to produce the minutes. They include the date and time of the meeting\, the individuals present\, the topics discussed\, and any decisions reached.",Retain until approval of minutes,,
22093,Department of Health and Human Services. Operations. Division of Licensing and Background Checks.,Child care provider licensing files,1997-,Alphabetical by provider name.,"These records support the agency's function to protect children's common need for a safe and healthy environment and to provide for adequate facilities and competent caregivers at child care institutions (Utah Code 36-39-301 (2014)). These records document compliance and/or non-compliance with state child care regulations for residential\, family\, and center child care providers. Information includes licensing applications and supporting documentation\, inspection results\, correspondence\, and related records.",Retain for 25 year(s) after disposition of asset,Public,
17213,Department of Health and Human Services. Operations. Office of Administrative Hearings,Informal administrative hearing case files,1978-,"Chronological by fiscal year, thereunder alphabetical by client's name.","These case files document hearings and appeals conducted by the Division of Child and Family Services\, Aging and Adult Services\, Services for People with Disabilities(DSPD)\, and Licensing. The hearings are for the purpose of determining child support\, adoption subsidies\, whether child or adult abuse/neglect has occurred\, DSPD eligibility\, foster care removal and issues related to background screening applications and compliance with licensing regulations. Files may contain appeals; judgment by default; notice of support debt; administrative hearing checklist; notice of hearing; notice of appeals; subpoena; stipulation and order; memorandum of findings and order; divorce decree; finding of facts and decree; orders; default judgement and order of support; mailing certificates; computation of arrearages; affidavits; notice of appearance of counsel; written answer; default order; notice of support and debt based on court order; the certificate of record; certified mail receipts; income,affidavits; attorney notes and correspondence; orders of stay and/or continuance; and motions and orders on: reconsideration\, set aside\, dismissal; and final decisions and orders.",Retain for 10 year(s) after case is closed,Private,
7964,Department of Health and Human Services. Operations. Division of Licensing and Background Checks.,Health care provider inspections and complaint investigations,i 1979-,Alphabetical by name of home within date ranges.,"These records support the agency's function to conduct on-site inspections of health care providers to ensure compliance with federal and state laws\, regulations\, and standards. Records document routine inspections of licensed health care providers\, as well as investigations of complaints filed against licensed health care providers. Records may include inspection reports\, formal complaints\, investigation reports\, or a summary statement of deficiencies with provider's plan of action to correct deficiencies.",Retain for 7 year(s) after separation,Public,
16803,Department of Health and Human Services. Operations. Division of Licensing and Background Checks.,Provisionally licensed facility files,1983-,Alphabetical by facility name,"These are the files of health care facilities that have applied for a license buy do not meet requirements for licensing. If the deficiencies that prevent the licensing are minor\, a provisional license for ninety days is issued to allow the facility time to make corrections. These files include application for a facility license\, a licensure check-off list\, and correspondence\, period of the license\, the type of facility\, name and address of the facility\, name of the administrator and his/her professional license\, the number of beds available\, name and address of the sole proprietor\, partners\, or corporate officers\, the type of building\, and a description of the building.",Retain until final action,Public,
16785,Department of Health and Human Services. Operations. Division of Licensing and Background Checks.,Health facilities rules and regulations,1984-,Alphabetical by type of facility,"These are the rules and regulations passed by the Health Facilities Committee that regulate health facilities in the state. They include regulations on abortion clinics\, birthing centers\, home health agencies\, hospitals\, nursing care facilities\, mental disease facilities\, residential self-help facilities\, residential health care facilities\, and small health care facilities.",Permanent. Retain until superseded,,
22094,Department of Health and Human Services. Operations. Division of Licensing and Background Checks.,Health facilities change of ownership files,1997-,Alphabetical by facility name,These files document the change of ownership of health care facilities. The files identify the legalities of the change of ownership and the acceptance of sales conditions by both parties. Information includes the sales and lease agreements.,Permanent. Retain for 7 year(s),Protected,
22095,Department of Health and Human Services. Operations. Division of Licensing and Background Checks.,Closed residential treatment centers,1997-ca. 2000.,Alphabetical by treatment center,"These files document residential treatment centers that are no longer in operation. Information includes a copy of the license\, residential treatment license application\, policies\, organizational charts\, number of clients to be treated per service type\, professional license of administrator\, occupancy and zoning compliance\, licensure summation\, certification of fire clearance and date of inspection by the State Fire Marshal.",,Public,
25431,Department of Health and Human Services. Operations. Division of Licensing and Background Checks.,Unlicensed child care provider case files,1997-,Alphabetical by provider name.,"This series contains case files created by the agency to document complaints of unlicensed child care providers and ensuing investigations. The files include complaints\, investigation documents\, and investigation results.",Retain for 3 year(s),Public,
28130,Department of Health and Human Services. Operations. Division of Licensing and Background Checks.,Child care non-clearance case files,2008-,Alphabetical by last name.,"Parents who receive child care assistance payments through the Department of Workforce Services may obtain child care from a parent\, sibling\, relative\, or friend (Utah Code 35A-3-310.5). Friends or family members who provide child care are not licensed providers\, but if they are to receive payment for their services\, they are still required to obtain a criminal background check. The Health Department maintains information about potential friend/family member child care providers who did not pass the background check and therefore are ineligible to be paid for child care. No files are created or maintained for individuals who are cleared. Documents include letters\, attestation forms\, criminal background screening/licensing information system (CBS/LIS) denial form\, and any other documentation regarding the applicant's criminal record. If the subject of a non-clearance case file subsequently has his/her criminal case expunged\, the expungement order is included in the file as evidence that,the record has been cleared.",Retain for 9 year(s) after separation,Protected,
25728,Department of Health and Human Services. Operations. Division of Customer Experience.,Disabilities ombudsman case reviews,2003-,"Alphabetical by name, thereunder chronological by date.","These case files are collected and maintained to document steps taken in the process of resolving conflicts between consumers of the Division of Services for People with Disabilities (DSPD) and any of the Divisions contracted service providers or the Division itself. Records may contain identifying information such as: name\, date of birth\, social security number\, Medicaid number\, address\, phone number\, DSPD support coordinator\, DSPD Region offering services and contracted day and residential providers including direct care and supervising staff on the referrer\, subject of the referral and legal guardian for the subject of the referral. Case logs document all activities\, conversations\, observations\, thoughts\, and conclusion of the Disabilities Ombudsman. Also included is collateral information copied from DSPD case files\, bank statements\, Social Security records\, medical/dental records\, psychological records\, Medicare/Medicaid records\, correspondences not generated by nor originally,addressed to the Disabilities Ombudsman\, court records\, e-mails\, correspondences addressed to the Disabilities Ombudsman and other agencies providing services to the consumer/subject of the referral or their families. Also included are correspondences initiated by the Disabilities Ombudsman and sent to members of a mediation team that may include DSPD staff\, contract provider staff\, family\, friends or interested parties of the consumer/subject of the referral\, and the consumer/subject of the referral. These correspondences contain detailed information about the issues of concern\, each team member's perspectives about the issues of concern\, agreed upon solutions to resolve the conflicts in the issues of concern and follow-up task given to members of the mediation team. Closing Summary Reports detail issues of concern; the steps taken to try and resolve the conflicts found in the issues of concern; DSPD's response to the consumer/subject of concern and willingness to cooperate in the,resolution.",Retain for 8 year(s),Controlled,
30450,Spanish Fork (Utah),City utility records,1876-1960.,None.,"This series contains logs\, ledgers\, and other administrative records kept by city staff that document the use and payment for utilities provided by the city. These utilities include power and light\, water\, and sewer. Included in this series are such records as a ledger documenting the public works of Spanish Fork\, an irrigation schedule\, an annual register for municipal power and light\, water assessments\, water tax records\, sewer connection applications\, water master logs\, water master assessments\, a sewer index\, a water meter sewer locations log\, and a log documenting the total amount of culinary water used. The oldest record covers 1876-1883 while the most recent date to the late 1950s and early 1960s. The bulk of the records are from the late 1890s-1920s.",,Public,2.30 cubic feet
30456,Spanish Fork (Utah),Improvement bond registers,1923-,Chronological by bond payment date.,These are registers used to record the redemption of bond coupons for special improvement projects in Spanish Fork City.,Retain for 3 year(s),Public,
30725,Spanish Fork (Utah),"Public Works easements, agreements and project files",1978-,Alphabetical by project name.,"This series contains project files\, easements and agreements for Spanish Fork City public works projects. The files contain documents executed by property owners granting the city rights of access to their property for public works or other municipal purposes. They include the names of parties\, purposes and terms of access and terms of easement. They are used to provide legal access to enter or modify private property.",Permanent. Retain until administrative need ends,Public,
30705,Spanish Fork (Utah),Spanish Fork Ranch incident records,2000-2002.,None.,"This series contains records documenting the response of Spanish Fork City to the Spanish Fork Ranch subdivision\, which was built on a closed garbage dump. The series contains newspaper articles reporting the incident\, copies of city council minutes discussing the issue\, methane sampling records\, engineering reports\, legal agreements and related records.",Retain permanently,Public,
30693,Spanish Fork (Utah),Property appraisal records,1992-,Alphabetical by property address.,"This series include appraisal records for property acquired or considered for acquisition by Spanish Fork City. The records are used to investigate a project's viability\, determine costs\, and negotiate for purchase of real property. Records may include evaluations of properties and structures within proposed projects; financial and architectural assessments\, and destructions of the condition of involved structures.",Retain permanently,Public,
30724,Spanish Fork (Utah),Petitions and proclamations,1990-2015.,None.,"This series contains various citizen petitions sent to Spanish Fork City to express concern or support for various issues\, and topics related to events in Spanish Fork City. The series also contains proclamations issues by Spanish Fork City related to special issues.",,Public,
30476,Spanish Fork (Utah). City Recorder.,Certificates of Election,1887-1893.,Chronological by year of election.,These are certificates of election and document the individuals elected to Spanish Fork City office and include the date of election and the name of the officeholder and the office to which they were elected.,,Public,0.20 cubic foot
30723,Spanish Fork (Utah),Agreements,1966-,Alphabetical by agreement name.,"This series contain various agreements entered into by departments of Spanish Fork City for various purposes\, including land uses and the execution of city services.",Permanent. Retain until administrative need ends,Public,
30441,Spanish Fork (Utah),Building records,1965-1977.,Alphabetical by surname of building owner.,"This series contains records related to building in Spanish Fork. Included is a ledger of building permits issued to residents and contractors for apartments\, garages\, carports\, houses\, remodels\, additions\, facades\, and relocations. This ledger\, which covers 1973-1977\, is organized by last name of the person obtaining the permit and contains the full names\, dates the permit was requested or issued\, the permit number\, the address of the building \, a short summary of the building activity that was permitted\, and a list of inspection dates. Also included in this series is a ledger documenting inspections of buildings and building projects. This ledger\, which covers 1965-1977\, is also organized by last name of the person who originally obtained the permit and contains the full names\, address of inspection site\, and dates of inspection. Most entries also note what was being inspected on each date and an indication of the status of the inspection.",,Public,0.35 cubic foot
30452,Spanish Fork (Utah),Sidewalk paving records,1909-1928.,None.,"This series contains three ledgers documenting payment of taxes levied by the city to fund the construction and improvement of sidewalks. The first ledger dates to 1909 and covers the early period of sidewalk construction\, primarily laying down and paving sidewalks. The remaining two ledgers date to the 1920s and record payments on taxes supporting existing sidewalk maintenance. Pages within the ledger typically document the name of the citizen paying the tax\, as well as the date and amount of payment. There is no particular order in which the names were kept but the ledgers do contain indexes.",,Public,0.35 cubic foot
30440,Spanish Fork (Utah),Accounts payable and receivable records,1867-1968,None.,"These are records related to monies collected\, paid\, or invested in the conduct of business. Information may include bank records\, invoices\, revenue\, expenses\, and related accounting records. Trust records are not included.",,Public,3.90 cubic feet
30690,Spanish Fork (Utah),Employee bonding records,1991-,Chronological.,"The series includes surety bonds acquired by Spanish Fork City\, to ensure insurance coverage in the case of employee misconduct. The series includes coverage contracts\, insurance riders\, invoices\, agreements between public officials\, and related correspondence.",Retain permanently,Public,
30477,Spanish Fork (Utah). City Recorder.,Official Directory,1854-1954.,Chronological by election year.,"Elected or appointed officials register (GRS-254) Records that would fall under this schedule contain complete registers or lists of elected and/or appointed officials of government entities. They are used for reference purposes within the entity. They may include the name of the official\, residence\, office\, date of election or appointment\, beginning and ending term dates\, amount of bond posted\, name of sureties\, remarks\, and date of resignation or date of death.",,Public,0.20 cubic foot
30726,Spanish Fork (Utah),Deeds,1979-,Alphabetical by property name.,"This series contains deeds and conveyances from Spanish Fork City\, and document various real estate assets owned by Spanish Fork City. Records may also include titles\, insurance and tax information.",,Public,
1460,Supreme Court,Docket books,1924-1974.,Alphanumerical.,"Shows case number; title; kind (ie.\, civil\, criminal\, juvenile\, habeus corpus\, etc.); filing date; appellants brief filing date; submitted date; opinion file date; justice name; disposition; rehearing petition filing date; disposition and remarks.",,Public,
1459,Territorial Supreme Court,Decisions record book,1861-1867; 1881-1883.,Chronological by decision date.,"This record book records opinions in civil and criminal cases. The volume gives the names of the parties\, the names of the justice(s)\, term date\, and a discussion of the history of the case and the opinion or decision of the court in the matter.",,Public,
1467,Supreme Court,Attorney disbarment case files,1891-1934.,Alphanumerical,,,,
1482,Supreme Court,Correspondence,1931-,Alphanumerical.,"Correspondence documents the administration or management of the Supreme Court\, organization\, its policies\, procedures and achievements.",Permanent. Retain for 2 year(s) after resolution of issue,Public,
1485,Supreme Court,Motion and order files,1905-,Alphanumerical,,Permanent. Retain for 2 year(s) after resolution of issue,,
1473,Supreme Court,Oral argument recordings,1952-1958; 1962-1977.,Generally numerical by case number.,This series contains the recorded arguments for specific cases heard by the Supreme Court.,,Public,10.00 cubic feet
1484,Supreme Court,Rehearing petitions,1907-1920.,Alphanumerical.,,,Public,
1455,Supreme Court,Civil and criminal case index,1935-1956.,Alphanumerical.,"Series contains indexes with name of plaintiff\, defendant and case number.",,Public,
30814,Supreme Court,Portraits,1896-,Chronological by date.,This series contains official portraits of Utah Supreme Court Justices.,Retain permanently,,
957,Supreme Court,Law and motion case files,1977-,Alphanumerical.,"Law and Motion files includes docketing statements\, written motions\, proposed orders\, stipulations\, and similar documents. Docketing statements are summary statements of the facts and issues of the appeal. Written motions are requests for the Court to issue a proposed order\, grant leave for deviations from normal procedure\, or to make any other requests of the Court pertaining to the case at hand. Stipulations are statements of agreement between the parties to a case pertaining to the facts or agreements on settlement.",Permanent. Retain until case is closed,Public,
1510,Supreme Court,Calendars,1933-1977.,Alphanumerical,,,,
1513,Supreme Court,Civil and criminal petitions,1973-1977.,Alphanumerical,,,,
3343,Supreme Court,Tax case decisions,1936-1976.,Alphanumerical,,,,
11506,Territorial Supreme Court,Grand jury book,1888-1889.,Chronological by date.,"This single volume was used by the grand jury to record the findings of the grand jury in cases examined during the November term (November 19\, 1888\, through January 25\, 1889).",,Public,
1461,Supreme Court,Record of opinions index,undated,Alphanumerical.,This index contains names involved in cases and page or case numbers.,Permanent. Retain until administrative need ends,Public,
1466,Supreme Court,Administrative records,1896-1953.,Alphanumerical,,,,
1470,Supreme Court,Case files,1870-,Alphanumerical.,"Assorted case files\, and pieces of case files\, heard in the Supreme Court. Beginning in 1907\, the Court was required to remit appeals back to the lower court from which they came (L. 1907\, ch. 161). Documents from the lower courts should\, thus\, be sought in the records of the lower courts\, rather than in the records of the Supreme Court\, even though the Supreme Court would have reviewed the lower court's records.",Permanent. Retain for 2 year(s) after case is closed,Public,2 microfilm reels
1508,Supreme Court,Utah auto dealers association exhibits,1941-1946.,Alphanumerical.,,,Public,
1512,Supreme Court,Civil and criminal docket books,1913-1932.,Alphanumerical,,Permanent. Retain for 1 year(s),,
1500,Supreme Court,Remitters,1941-1946; 1956-1980.,Alphanumerical.,Transmittal letters sending a case back with instructions to a lower court.,,Public,
1506,Supreme Court,Civil case transcripts,1887-,Alphanumerical.,"Complete printed transcripts of certain civil court cases heard in the Supreme Court\, and transcripts heard in a lower court but passed to the Supreme Court on appeal.",Permanent. Retain until administrative need ends,Public,
17150,Supreme Court,Oaths of office,1889-1969; 1975.,Chronological.,"These constitutional oaths of office are for attorneys practicing before the state supreme court (1890-1919)\, state supreme court justices (1896-1899)\, and members of the United States Commission (1889-1894). Also included are applications for admission to practice law\, examining committee reports on applicants\, petitions to appoint commissioners\, and official bonds.",,Public,
17662,Supreme Court,Utah Advance Reports,1988-,Numerical by issue number.,"These reports contain opinions from the Utah Supreme Court and the Utah Court of Appeals. The reports also contain table of cases reported with comprehensive summaries\, full text of opinions\, petitions\, writs\, rule changes and a cumulative case name index. These are interim publications\, published prior to the publication of the official ""Utah Reports.""",,Public,5.00 cubic feet
24111,Territorial Supreme Court,Receivership vouchers,1890-1894.,Numerical by voucher number.,"Under the 1887 Edmunds-Tucker Act sec. 17\, the Church of Jesus Christ of Latter-day Saints was dissolved as a corporation and the Territorial Supreme Court appointed a receiver to wind up the affairs of the corporation. These vouchers document payments made by the Receiver.",,Public,
28544,Tooele (Utah),Record of tax sales,1923-1939.,Roughly chronological by tax sale date.,"These are records required to be prepared by county treasurers as the ""official record of delinquent taxes in the same order as property appears in the assessment rolls"" (UCA 59-2-1338(1) (2003)). They are required to include the name of the person to whom property is assessed; description of the delinquent parcel\, and a reference to the parcel\, serial\, or account number under which the property was listed in the assessment roll; the amount of delinquent taxes\, penalties\, and administrative costs; and the date of redemption and by whom the property is redeemed(UCA 59-2-1338 (2003)). The record shall provide space for ""entering delinquent taxes assessed years against each parcel which remains unredeemed"" (UCA 49-2-1338(2) (2003)).",,Public,
28549,Tooele (Utah),Assessment rolls,1889-,"Chronological by year, thereunder alphabetical by name or alphanumerical by plat and block or section designation.","These books record the levy and assessment of special taxes. They contain extension number\, address\, plat or subdivision; block and lot numbers; name of owner; address; number of front feet; amount paid on principle; interest; when paid; total amount paid and principal interest.",Permanent. Retain until administrative need ends,Public,
30583,Tooele (Utah),Tooele City Water Company records,1890-1915.,None.,"The records in this series were created and collect by the Tooele City Water Company prior to its acquisition by the City of Tooele in 1915. The records series includes stock owner records\, correspondence\, memos\, petitions\, agreements\, resolutions\, right of ways\, and legal proceedings between the water company and the Settlement Canyon and Oquirrh Canyon irrigation companies. Records also includes a business license ledger from Tooele City from 1959.",Retain permanently,Public,
30605,Tooele (Utah),City franchises and agreements,1890-1915.,Chronological by mailing date.,Series includes records documenting agreements between the city for services provided to the city or the use by citizens. Records include a franchise agreement between the city and the Tooele City Water Company.,Retain permanently,Public,0.20 cubic foot
81476,Tooele (Utah). Community Development Department,Building permits,1976-,Numerical by permit number,"These files document the issuance of a permit which is required for all construction within Tooele City. These files contain the permit application with the inspection report on the progress of construction with a final inspection report\, related correspondence\, and receipts showing the payment of all fees.",Retain permanently,Public,
30521,Tooele (Utah),Property appraisal records,2000-,Chronological.,"These records contain the complete information on the appraisal and assessment of real property owned by Tooele City. Information may include property address\, legal description including acreage\, improvements size\, quality of building\, assessed valuations for land and improvements.",Retain permanently,Public,
30621,Tooele (Utah),Mayor's deeds records,1873-1910.,Alphabetical by lot owner name.,"This series contains certificates of lot filings\, issued by the Probate Court\, and filed with the City of Tooele for ownership of lots within the city limits\, deeds were then issued by the mayor for property ownership.",Retain permanently,Public,
30579,Tooele (Utah),Register of births,1902-1904.,"Numeric by entry number, roughly chronological by date of birth","This series contains a register of births created by the Tooele City Board of Health. The record contains information about individuals born in Tooele City including entries for sex\, color\, race\, date of birth\, place of birth\, father's name\, mother's name\, parents residence and name of informant.",Retain permanently,Public,
28467,Tooele (Utah). City Council,Meeting recordings,1965-,Chronological by meeting date.,"Audio or video recordings which document what transpired at committee and board meetings\, conferences\, and administrative hearings. They are usually used to create official minutes. UCA 52-4-203 requires that ""written minutes shall be kept of all open meetings."" UCA 52-4-206 states a public body that closes a meeting ""shall make a recording of the closed portion of the meeting; and may keep detailed written minutes that disclose the content of the closed portion of the meeting."" The recording is the official record of a closed meeting\, and may not be transcribed for the purposes of retention. Open meeting recordings are public records and ""shall be available to the public for listening within three business days after the end of the meeting"" [UCA 52-4-203 (4)f].",Permanent. Retain until administrative need ends,,
30614,Tooele (Utah). City Council,Resolutions,1910,Chronological.,"These are formal statements of decisions or expressions of opinion adopted by the Tooele City Council.They can perform the same function as an ordinance. The most commonly adopted resolutions include the following: adoption of budgets\, sale of industrial bonds\, and creation of special improvement districts.",Retain permanently,Public,0.20 cubic foot
28488,Tooele (Utah),Cemetery burial record,1853-1990.,Roughly alphanumerical by plat and block and chronological by burial date.,"These registers serve as a cross-reference to plat books. They are arranged numerically by interment number. They include interment number\, name of deceased\, permit number\, date interred\, certificate number\, date of death\, location of grave by plot\, lot\, tier\, name of undertaker\, owner of lot\, and pertinent information on removal (if applicable).",,Public,
28487,Tooele (Utah),Cemetery lot book,1853-1971.,"Alphanumerical by plat, block, and lot designations.","These books or files contain the exact location of all persons buried in the cemetery. They include plot\, lot\, grave location\, and lot ownership record.",,Public,
30637,Tooele (Utah),Miscellaneous administrative records,1867-,,"This series contains miscellaneous administrative records kept by the city of Tooele. The records vary in subject matter and purpose but include abstracts\, bills for the city's brass band\, sexton's receipts\, reports and accounts\, proofs of publication\, bills filed\, insurance policies\, deeds\, and city recorder filings.",,,
30603,Tooele (Utah),Tooele City land grant certificate,1872.,None.,Certificate recording the patent of land granted to Tooele City mayor.,Retain permanently,Public,
30604,Tooele (Utah),Official bonds and oaths of office,1891-1942,Chronological by election year.,"These files contain copies of signed oaths required of all officials\, whether elected or appointed\, before entering the duties of their respective offices\, as well as signed bonds.",Retain permanently,Public,0.20 cubic foot
5004,Tooele (Utah). City Council,Reconstruction finance corporation loan application,1932.,Alphanumerical,,,,
28473,Tooele (Utah). City Council,Closed meeting minutes,2005-,Chronological by meeting date.,"These are the minutes of regular\, special\, and emergency meetings of official municipal committees\, boards\, and task forces. UCA 52-4-7(1) (2009) requires that written minutes be kept of all open meetings. These minutes shall include: ""the date\, time and place of the meeting; the names of members present and absent; the substance of all matters proposed\, discussed\, or decided\, and a record\, by individual member\, of votes taken; the names of all citizens who appeared and the substance in brief of their testimony; and any other information that any member requests be entered in the minutes."" Minutes are also required to be kept for all closed meetings in accordance with UCA 52-4-7(2) (2010) and to include: ""the date\, time and place of the meeting; the names of all others present except when such disclosure would infringe on the confidence necessary to fulfill the original purpose of closing the meeting."" They may also include an official agenda. (See also Internal committee records).",Permanent. Retain until administrative need ends,Public,
28507,Tooele (Utah),Cemetery lot status record,ca. 1910 - ca. 1950.,Numerical by block number.,"These books or files contain the exact location of all persons buried in the cemetery. They include plot\, lot\, grave location\, and lot ownership record.",,Public,
28511,Tooele (Utah),Cemetery deed record,ca. 1860-ca.1970.,"Generally alphanumerical by plat, block, and lot designation.","These are registers of names of all persons owning burial plots in the cemetery. They include deed number\, date issued\, name of owner\, description of property\, amount paid\, receipt number\, perpetual care record\, date issued\, and certificate number. This register is also called ""Burial Right"" Registers or Payment Records.",,Public,
28505,Tooele (Utah),Cemetery interment record and plot index,ca. 1852-1971.,Chronological by interment date and alphabetical by name.,"These registers serve as a cross-reference to plat books. They are arranged numerically by interment number. They include interment number\, name of deceased\, permit number\, date interred\, certificate number\, date of death\, location of grave by plot\, lot\, tier\, name of undertaker\, owner of lot\, and pertinent information on removal (if applicable).",,Public,
30620,Tooele (Utah),Sexton's death report,1900-1903.,Chronological by date of death.,"This record contains information collected by the city sexton documenting recorded deaths in Tooele City. The record contains the name of deceased\, the decedent's date of birth\, birth location\, names of relatives\, cause of death\, name of medical attendant\, and location of burial. Records were filed during the years 1900-1903 with the Tooele City Board of Health.",Retain permanently,Public,
30602,Tooele (Utah),Deeds for city property,1876-1920.,Chronological.,"This deeds document property transferred to or purchased by Tooele City. The records state the name of the buyer and the seller\, describe the property that is being transferred\, and include the signature of the party that is transferring the property.",Retain permanently,Public,
30618,Tooele (Utah). City Recorder/Purchasing Agent,Ballot box,c 1900.,None.,"This series contains a metal box\, received from the Tooele City Recorder's office. The box appears to at one-time have been used as a ballot box\, it has a slot cut open at the top and a lock to secure it closed. The top slot has since been filled in. Box was received with additional records from the Tooele City recorder\, which included election records.",Retain permanently,Public,1.00 cubic foot
30589,Tooele (Utah). City Recorder/Purchasing Agent,Business license register,1916-,Chronological by license payment date.,"This record documents a list of businesses in Tooele City that filed for a business license. The record lists the name of the business\, type of business and amount paid for license.",Retain permanently,Public,
27212,Orem (Utah). Development Services,Building permit master files,1982-1991.,numerically by permit number thereunder chronologically,"This series includes correction notices and checklists for building permits\, which are part of building permit files\, but were filed separately for a time.",Permanent. Retain for 40 year(s),Public,
15114,West Jordan (Utah),Building permit files,1941-,"Chronological by year, thereunder alphabetical by name.","These files contain the permits issued as official building authorization for a variety of actions (construction\, demolition\, the installation of plumbing\, electrical or mechanical equipment and the erection of barricades). They contain inspection requests\, inspection reports\, certificates of occupancy and any pertinent information relating to the project. They may also contain water source\, sewer system\, flood plain\, and tank certificates. The files are arranged numerically by permit number or alphanumerically by address.",Permanent. Retain for 33 year(s),Public,4.00 cubic feet
5128,Salt Lake County (Utah). Building Inspection,Building permit files,1969-,Alphanumerical by street address,"These permits are issued as official building authorization for a variety of actions (construction\, demolition\, the installation of plumbing\, electrical or mechanical equipment and the placement of barricades). They contain inspection requests\, inspection reports\, certificates of occupancy and any pertinent information relating to the project. They may also contain water source\, sewer system\, flood plain\, and tank certificates.",Retain permanently,Public,
27834,Moab (Utah),Building permit files,1970-,numerical,"These permits are issued as official building authorization for a variety of actions (construction\, demolition\, the installation of plumbing\, electrical or mechanical equipment\, and the placement of barricades). They contain inspection requests\, inspection reports\, certificates of occupancy\, and any pertinent information relating to the project. They may also contain water source\, sewer system\, flood plain\, and tank certificates.",Permanent. Retain for 104 year(s),Public,
25749,Cottonwood Heights (Utah),Building permit files,2005-,chronological by year there under alphabetical by name,"These permits are issued as official building authorization for a variety of actions (construction\, demolition\, the installation of plumbing\, electrical or mechanical equipment\, and the placement of barricades). They contain inspection requests\, inspection reports\, certificates of occupancy\, and any pertinent information relating to the project. They may also contain water source\, sewer system\, flood plain\, and tank certificates. These files also include construction reports.",Permanent. Retain for 21 year(s),Public,
84107,Sanpete County (Utah). County Treasurer,Tax assessment rolls,1873-,Chronological,"The county treasurer records tax assessments given to individuals and businesses on a yearly basis\, and then records payment of the tax. The assessment rolls show name and address of owner or posessor of property; legal description of the land and valuation of real estate; value of improvement; list of personal property and value; amount of taxes distributed to various taxing units; total amount of taxes; date of payment and remarks. Individuals tax rolls were divided into two categories\, real estate and personal property (whice includes all livestock and equipment). Business assessment rolls subdivide based on the type of company and the type ofequipment or stock they own. Most companies will have rolling stock (cars or trains)\, buildings and other,equipment. Public Utilites and Mines are treated seperately\, because of the nature of their business. They record all natural resources that the company draws upon\, and are taxed accordingly.",Retain permanently,Public,21 microfilm reels
22884,Cache County (Utah). School Superintendent,School assessment rolls,1886-1890.,"Chronological, thereunder alphabetical by town name","These rolls are a record of annual assessments and the payments of property taxes. ""By November 1\, the county auditor must deliver the corrected assessment roll to the county treasurer\, together with a signed statement"" (UCA 59-2-326 (2003)). The rolls include date\, location and description of property\, total evaluation\, assessed valuation\, total exemptions\, value as corrected\, amount due\, and amount paid.",,Public,2 microfilm reels
24094,San Juan County (Utah). County Treasurer,Tax assessment rolls,undated,Chronological,"These rolls are a record of annual assessments and the payments of property taxes. ""By November 1\, the county auditor must deliver the corrected assessment roll to the county treasurer\, together with an affidavit (UCA 59-2-326 (1995)). The rolls include date\, location and description of property\, total evaluation\, assessed valuation\, total exemptions\, value as corrected\, amount due\, and amount paid.",Permanent. Retain until administrative need ends,Public,
84087,Wayne County (Utah). County Treasurer,Tax assessment rolls,i 1893-,Chronological,"The county treasurer records tax assessments given to individuals and businesses on a yearly basis\, and then records payment of the tax. The assessment rolls show name and address of owner or posessor of property; legal description of the land and valuation of real estate; value of improvement; list of personal property and value; amount of taxes distributed to various taxing units; total amount of taxes; date of payment and remarks. Individuals tax rolls were divided int two categories\, real estate and personal property (which includes all livestock and equipment). Business assessment rolls subdivide based on the type of company and the type of equipment or stock they own. Most companies will have rolling stock (cars or trains)\, buildings and other,equipment. Public Utilities and Mines are treated seperately\, because of the nature of their business. They record all natural resources that the company draws upon\, and are taxed accordingly.",Retain permanently,Public,
84177,Juab County (Utah). County Treasurer,Tax assessment rolls,i 1915-,Chronological,"These rolls are a record of annual assessments and the payments of property taxes. ""By November 1\, the county auditor must deliver the corrected assessment roll to the county treasurer\, together with a signed statement"" (UCA 59-2-326 (2003)). The rolls include date\, location and description of property\, total evaluation\, assessed valuation\, total exemptions\, value as corrected\, amount due\, and amount paid.",Retain permanently,Public,2 microfilm reels
4955,Fairview (Utah),Tax assessment rolls,s 1892.,"Numerical by book number, thereunder alphabetical by name","These volumes record the assessment of real and personal property. They are used for taxing purposed by which the city assesses and collect property taxes within municipal boundaries. Each volume contains information such as: name of person; description of real estate; lot number; block number; letter of plat; value of real estate; value of livestock; value of vehicles; value of merchandise; value of stock with national banks; value of merchandise; value of stock with national banks; value of personal property; total value and amount of tax assessed; amount remitted or abated by Board of Equalization; and amount of payment. In 1892\, the County Assessor assumed the responsibility of assessing the taxes for municipal property.",,Public,1 microfilm reel
13307,Salt Lake County (Utah). County Treasurer,Property tax list,1980-1981.,Chronological.,"These rolls are a record of annual assessments and the payments of property taxes. ""By November 1\, the county auditor must deliver the corrected assessment roll to the county treasurer\, together with an affidavit (UCA 59-2-326 (1995)). The rolls include date\, location and description of property\, total evaluation\, assessed valuation\, total exemptions\, value as corrected\, amount due\, and amount paid.",,Public,
19683,Kane County (Utah). County Treasurer,Kanab town assessment book,1898-1902.,"Chronological, thereunder alphabetical by taxpayer's name.","These rolls are a record of annual assessments and the payments of property taxes. The volume is identified as the ""Original Assessment Roll of Kanab Town."" It includes the certification of the deputy county assessor as a true copy of the the Assessment roll for Kanab\, number\, taxpayer's name\, lot number\, block number\, realty value\, improvement values\, number and value of livestock\, merchandise and trade\, machinery and implements\, solvent credit\, money\, other personal property\, total personal property\, and total values of assessments.",,Public,
84043,Emery County (Utah). County Treasurer,Tax assessment rolls,i 1883-1980.,Chronological,"These rolls are a record of annual assessments and the payments of property taxes. ""By November 1\, the county auditor must deliver the corrected assessment roll to the county treasurer\, together with a signed statement"" (UCA 59-2-326 (2003)). The rolls include date\, location and description of property\, total evaluation\, assessed valuation\, total exemptions\, value as corrected\, amount due\, and amount paid.",,Public,
2318,Utah State Tax Commission. Property Tax Division,County property tax assessment records,1928-,"Chronological, thereunder alphabetical by county","This is a record of property tax assessments conducted by counties. They contain name of county\, valuations\, assessments\, collections\, correspondence\, and comparative summary reports. The Tax Commission no longer collects this information in this manner.",Permanent. Retain for 7 year(s),Private,1 microfilm reel
6352,Iron County (Utah). County Treasurer,Assessment books,i 1874-,Chronological,"These rolls are a record of annual assessments and the payments of property taxes. ""By November 1\, the county auditor must deliver the corrected assessment roll to the county treasurer\, together with a signed statement"" (UCA 59-2-326 (2003)). The rolls include date\, location and description of property\, total evaluation\, assessed valuation\, total exemptions\, value as corrected\, amount due\, and amount paid.",Retain permanently,Public,117 microfilm reels
10823,Iron County (Utah). County Treasurer,Tax assessment rolls index,1905-,Alphabetical by name,"This index is a listing of all property owners in the county. ""Upon receipt of the assessment roll\, the county treasurer shall index the names of all property owners shown by the assessment roll"" (UCA 59-2-1317(1) (1995)). The index includes the property owner's name and reference number where listed in the tax roll.",Retain permanently,Public,
13433,Washington County (Utah). County Treasurer,Assessed property books,1978-,none,These records document real property assessments and payments.,,,3 microfilm reels
17601,Daggett County (Utah). County Treasurer,Tax assessment rolls,1919-,"Chronological, thereunder numerical by parcel number","These rolls are a record of annual assessments and the payments of property taxes. ""By November 1\, the county auditor must deliver the corrected assessment roll to the county treasurer\, together with an affidavit (UCA 59-2-326 (1995)). The rolls include date\, location and description of property\, total evaluation\, assessed valuation\, total exemptions\, value as corrected\, amount due\, and amount paid.",Retain permanently,Public,4 microfilm reels
18149,Wasatch County (Utah). County Treasurer,Tax assessment rolls,1893-,"Chronological, thereunder numerical by serial number","These rolls are a record of annual assessments and the payments of property taxes. ""By November 1\, the county auditor must deliver the corrected assessment roll to the county treasurer\, together with a signed statement"" (UCA 59-2-326 (2003)). The rolls include date\, location and description of property\, total evaluation\, assessed valuation\, total exemptions\, value as corrected\, amount due\, and amount paid.",Permanent. Retain for 1 year(s),Public,
20654,Wasatch County (Utah). County Treasurer,Alphabetical tax roll index,1996-,Alphabetical by surname,"This index is a listing of all property owners in the county. ""Upon receipt of the assessment roll\, the county treasurer shall index the names of all property owners shown by the assessment roll"" (UCA 59-2-1317(1) (1995)). The index includes the property owner's name and reference number where listed in the tax roll.",Retain permanently,Public,
24075,Beaver County (Utah). County Treasurer,Tax rolls,1893-,"Chronological, thereunder numerical by serial number","These rolls are a record of annual assessments and the payments of property taxes. ""By November 1\, the county auditor must deliver the corrected assessment roll to the county treasurer\, together with a signed statement"" (UCA 59-2-326 (2003)). The rolls include date\, location and description of property\, total evaluation\, assessed valuation\, total exemptions\, value as corrected\, amount due\, and amount paid.",Retain permanently,Public,79 microfilm reels
24113,Juab County (Utah). County Recorder,Tax roll index,ca. 1983-,"Alphabetical by owner name, or Alphanumeric by parcel number","This index is a listing of all property owners in the county. ""Upon receipt of the assessment roll\, the county treasurer shall index the names of all property owners shown by the assessment roll"" (UCA 59-2-1317(1) (1995)). The index includes the property owner's name and reference number where listed in the tax roll.",Permanent. Retain until administrative need ends,Public,
25458,Millard County (Utah). County Treasurer,Tax assessment rolls,1880-,"Chronological by year, thereunder numerical by tax district and parcel number","These rolls are a record of annual assessments and the payments of property taxes. ""By November 1\, the county auditor must deliver the corrected assessment roll to the county treasurer\, together with a signed statement"" (UCA 59-2-326 (2003)). The rolls include date\, location and description of property\, total evaluation\, assessed valuation\, total exemptions\, value as corrected\, amount due\, and amount paid.",Permanent. Retain until administrative need ends,Public,
3979,Morgan County (Utah). County Treasurer,Tax assessment rolls index,1989-,Alphabetical by name of taxpayer,"This index is a listing of all property owners in the county. ""Upon receipt of the assessment roll\, the county treasurer shall index the names of all property owners shown by the assessment roll"" (UCA 59-2-1317(1) (1995)). The index includes the property owner's name and reference number where listed in the tax roll.",Retain permanently,Public,
4351,Salt Lake County (Utah). County Treasurer,Tax assessment rolls,1898-,"Chronological by year, thereunder geographically","Tax assessments are used by the county treasurer as a basis for determining the value of real estate and personal property in order to collect taxes from property owners. The county assessor determines the value of the property and gives the information to the treasurer to notify property owners and collect the taxes. The tax assessments show the following: name and address of the property owner (not always the individual who lives in the home or uses the land); the legal description of the land; the value of the real estate; the value of improvements; the associated personal property and its value\, including livestock and equipment; taxes levied by state\, county\, city\, and schools; other tax funds\, such as Tubercular Indemnity and Pest,Eradication Funds; date and amount of taxes paid; and miscellaneous remarks.",Retain permanently,Public,3 microfilm reels
6661,Washington County (Utah). County Treasurer,Tax assessment rolls and index,1981-,"Chronological, thereunder numerical by tax district and then by account number","These rolls are a record of annual assessments and the payments of property taxes. ""By November 1\, the county auditor must deliver the corrected assessment roll to the county treasurer\, together with a signed statement"" (UCA 59-2-326 (2003)). The rolls include date\, location and description of property\, total evaluation\, assessed valuation\, total exemptions\, value as corrected\, amount due\, and amount paid.",Retain permanently,Public,205 microfilm reels
7394,Box Elder County (Utah). County Treasurer,Tax assessment rolls index,1894-,Alphabetical by name,these are alphabetical listings of all property owners in Box Elder County showing the reference number where they are listed in the tax roll.,Retain permanently,Public,49 microfilm reels
13466,Sevier County (Utah). County Treasurer,Tax assessment rolls indexes,1890-,Alphabetical by surname,"This index is a listing of all property owners in the county. ""Upon receipt of the assessment roll\, the county treasurer shall index the names of all property owners shown by the assessment roll"" (UCA 59-2-1317(1) (1995)). The index includes the property owner's name and reference number where listed in the tax roll.",Retain permanently,Public,
81111,Box Elder County (Utah). County Treasurer,Tax assessment rolls,1887-,"Chronological, thereunder numerical by serial number.","These rolls are a record of annual assessments and the payments of property taxes. ""By November 1\, the county auditor must deliver the corrected assessment roll to the county treasurer\, together with a signed statement"" (UCA 59-2-326 (2003)). The rolls include date\, location and description of property\, total evaluation\, assessed valuation\, total exemptions\, value as corrected\, amount due\, and amount paid.",Retain permanently,Public,4 microfilm reels
83804,Kane County (Utah). County Treasurer,Tax assessment rolls,i 1878-,Chronological,"These rolls are a record of annual assessments and the payments of property taxes. ""By November 1\, the county auditor must deliver the corrected assessment roll to the county treasurer\, together with a signed statement"" (UCA 59-2-326 (2003)). The rolls include date\, location and description of property\, total evaluation\, assessed valuation\, total exemptions\, value as corrected\, amount due\, and amount paid.",Retain permanently,Public,
18719,Salt Lake County (Utah). County Treasurer,Personal property collection register,1935-1950.,Chronological,Register showing amount collected daily at the treasurer's office and by each deputy treasurer.,,Public,
24434,Coalville (Utah),Tax assessment book,1890-1891.,"Chronological, thereunder alphabetical by property owner's name.","This book records the assessment of real and personal property. They are used for taxing purposed by which the city assessors assess and collect property taxes within municipal boundaries. Each volume contains information such as: name of person; description of real estate; lot number; block number; letter of plat; value of real estate; value of livestock; value of vehicles; value of merchandise; value of stock with national banks; value of merchandise; value of stock with national banks; value of personal property; total value and amount of tax assessed; amount remitted or abated by Board of Equalization; and amount of payment. In 1892\, the County Assessor assumed the responsibility of assessing the taxes for municipal property.",,Public,
13451,Wayne County (Utah). County Treasurer,Tax assessment rolls index,1920-1976.,none,This index is a listing of all property owners in the county. The index includes the property owner's name and reference number where listed in the tax roll.,,,1 microfilm reel
4239,Salt Lake County (Utah). County Assessor,Tax assessment rolls indexes,1898-,"Chronological by year, thereunder, alphabetical","The tax assessment rolls indexes were created by the county assessor in order to access the county tax assessments. The index books contain an alphabetically arranged indexing of the names of individuals whose tax record appears in the tax assessments. The indexes show the name of a property owner\, followed by the book volumes\, the pages and page lines (or entry numbers) for the associated property.",Retain permanently,Public,
9933,Garfield County (Utah). County Treasurer,Tax assessment rolls,1881-1886; 1891; 1894-,"Chronological, thereunder numerical by parcel number","These rolls are a record of annual assessments and the payments of property taxes. ""By November 1\, the county auditor must deliver the corrected assessment roll to the county treasurer\, together with an affidavit (UCA 59-2-326 (1995)). The rolls include date\, location and description of property\, total evaluation\, assessed valuation\, total exemptions\, value as corrected\, amount due\, and amount paid.",Permanent. Retain until administrative need ends,Public,1 microfilm reel
11917,Piute County (Utah). County Treasurer,Tax assessment rolls,1901-,Chronological,"These rolls are a record of annual assessments and the payments of property taxes. ""By November 1\, the county auditor must deliver the corrected assessment roll to the county treasurer\, together with an affidavit (UCA 59-2-326 (1995)). The rolls include date\, location and description of property\, total evaluation\, assessed valuation\, total exemptions\, value as corrected\, amount due\, and amount paid.",Retain permanently,Public,31 microfilm reels
17841,Rich County (Utah). County Treasurer,Tax assessment rolls index,1900-,"Chronological, thereunder alphabetical by surname",,Retain permanently,Public,4 microfilm reels
20310,Garfield County (Utah). County Treasurer,Tax assessment rolls indexes,1895-,Alphabetical by surname,"This index is a listing of all property owners in the county. ""Upon receipt of the assessment roll\, the county treasurer shall index the names of all property owners shown by the assessment roll"" (UCA 59-2-1317(1) (1995)). The index includes the property owner's name and reference number where listed in the tax roll.",Permanent. Retain until administrative need ends,Public,
20655,Wasatch County (Utah). County Treasurer,Numerical tax roll indexes,1995-,Numerical by serial number,"This index is a listing of all property owners in the county. ""Upon receipt of the assessment roll\, the county treasurer shall index the names of all property owners shown by the assessment roll"" (UCA 59-2-1317(1) (1995)). The index includes the property owner's name and reference number where listed in the tax roll.",Retain permanently,Public,
6051,Weber County (Utah). County Treasurer,Tax assessment rolls,i 1869-,Chronological.,"The county treasurer records tax assessments given to individuals and businesses on a yearly basis\, and then records payment of the tax. The assessment rolls show name and address of owner or possessor of property; legal description of the land and valuation of real estate; value of improvement; list of personal property and value; amount of taxes distributed to various taxing units; total amount of taxes; date of payment and remarks. Individuals tax rolls were divided into two categories\, real estate and personal property (which includes all livestock and equipment). Business assessment rolls subdivided based on the type of company and the type of equipment or stock they own. Most companies will have rolling stock (cars or trains)\, building and other equipment. Public Utilities and Mines are treated separately\, because of the nature of their business. They record all natural resources that the company draws upon\, and are taxed,These rolls are a record of annual assessments and the payments of property taxes. ""By November 1\, the county auditor must deliver the corrected assessment roll to the county treasurer\, together with a signed statement"" (UCA 59-2-326 (2003)). The rolls include date\, location and description of property\, total evaluation\, assessed valuation\, total exemptions\, value as corrected\, amount due\, and amount paid.",Retain permanently,Public,145 microfilm reels
26961,Carbon County (Utah). County Treasurer,Tax Assessment Index,2008-,Alphabetical by surname,"This index is a listing of all property owners in the county and is used to access the final tax assessment rolls. The index includes the property owner's names and parcel numbers.,This index is a listing of all property owners in the county. The index includes the property owner's name and reference number where listed in the tax roll.",Retain permanently,Public,
83871,Carbon County (Utah). County Treasurer,Tax assessment rolls,i 1898-,"Chronological, thereunder numerical by serial number","These rolls are a record of annual assessments and the payments of property taxes. ""By November 1\, the county auditor must deliver the corrected assessment roll to the county treasurer\, together with a signed statement"" (UCA 59-2-326 (2003)). The rolls include date\, location and description of property\, total evaluation\, assessed valuation\, total exemptions\, value as corrected\, amount due\, and amount paid.",Retain permanently,Public,36 microfilm reels
17780,Grand County (Utah). County Clerk,Partnership case files,1962-1990.,Alphabetical,"These files document the filing of limited partnerships with the county clerk. A limited partnership is ""a partnership formed by two or more persons"" under the provisions of UCA 48-2-1\, ""having as members one or more general partners and one or more limited partners"" (UCA 48-2-1 (1993)). Persons desiring to form a limited partnership shall ""file for record the certificate in the office of the county clerk of the county in which the principal place of business of the partnership shall be situated"" (UCA 48-2-2(1)(b)). These files contain affidavits\, agreement and certificate of limited partnership (notarized original) and cancellation of certificate of agreement. The separate index includes date partnership formed\, name\, and date filed. In 1990\,,the law was revised and changed the filing requirements to the Utah State Division of Corporations and Commercial Code (Laws of 1990\, ch. 233\, 71). In 1994\, the Utah Revised Uniform Partnership Act (Laws of 1994\, ch. 61) totally revised all requirements and repealed all previous provisions. All files held by the individual county clerks were then transferred to the State (see Series 13995 and 13998). These few files were filed with the Incorporation case files (Series 14932) and were then separated.",,Public,
30817,Grand County (Utah). Clerk of the County Court,Territorial and State Board of Equalization notifications,"1893,1896.",Chronological.,"This series contains notifications sent from the Territorial and then later State\, Board of Equalization to the clerk of Grand County for the purposes of notifying them of the amount of taxes assessed for property owned by public utilities in that county. Records include a notification of an1893 assessment of the Rio Grand Western Railway\,and a notification for an 1896 assessment of the Western Union Telegraph. Records include various schedules with amounts assessed for individual properties \, including a description of the property\, character of the property\, which precinct (town or city) the property is located in within the county\, property size\, material and its assessed value.",Retain permanently,Public,
30513,Grand County (Utah). County Clerk,Voter registration records,1998-,"Chronological by time period, thereunder alphabetical by registrant name.","Various forms are used to register all eligible voters in Grand County. Information on the forms may include voter's name\, address\, birth date\, birth place\, last address where previously registered\, political party (optional)\, date\, signature and sworn statement.",Retain permanently,Public,
85307,Grand County (Utah). County Clerk,Wills,s 1893.,none,"A legal instrument which divides a person's possessions and assets among hit/her beneficiaries Wills are administered by probate courts if the need arises and gives information concerning the executor of the estate\, as well as the signatures of witnesses and attorneys involved. A will may be divided into several sections and cover a variety of topics that concern the estate.",,,
13215,Grand County (Utah). County Recorder,Condominium maps,undated,,"These are ""standard size original linen maps made by a registered Utah land surveyor\,"" recorded with the county recorder. They include ""a description of the surface of the land included within the project\, including all angular and linear data along the exterior boundaries of the property ._._._ linear measurements and location\, with reference to the exterior boundaries\, of building or buildings ._._._ diagrammatic floor plans _._._._ description or delineation of the boundaries of the unit or convertible space _._._._ a distinguishing number or other symbol for every physical unit identified on the record of survey map; ._._._ to the location and dimensions of all easements appurtenant to the land included in the project; the 'convertible space' for each space"" (UCA 57-8-13(1)_ (1990).",Retain permanently,Public,
13216,Grand County (Utah). County Recorder,Federal tax lien notices and certificates of discharge,undated,,"These are notices of liens against persons for delinquent income tax under the Internal Revenue Code and filed with the county recorder ""of the county within which any property subject to such lien is situated"" (UCA 38-6-1 (1990)). ""The certificate of discharge of any tax lien issued by the collector of internal revenue\, or other proper officer\, is filed in the office of the county recorder where the notice of lien is filed"" (UCA 38-6-3_(1990)). The index contains name and residence of taxpayer named in the notice\, collector's serial number\, date and hour of filing\, the amount of lien with interest\, penalties\, and costs\, and date of release of lien (UCA 38-6-2 (1990)). The county recorder is also required to index the certificate of discharge (UCA 38-6-3 (1991)).",Retain for 18 month(s) after resolution of issue or until final action,Public,
13218,Grand County (Utah). County Recorder,Grantor and grantee indexes,undated,,"These are alphabetical indexes where ""all deeds and final judgments or decrees partitioning or affecting title as to possession of real property."" The grantors' index contains the ""number of the instrument\, name of each grantor in alphabetical order\, name of the grantee\, date of instrument\, time of filing\, kind of instrument\, consideration\, the book and page and entry number in which it is recorded\, and a brief description of the premises"" (UCA 17-21-6(2)_(1990). The grantee's index contains the same information\, but is alphabetical by each grantee (UCA_17-21-6(3)_(1990).",Retain permanently,Public,
5894,Grand County (Utah). County Recorder,Contour map,undated,Alphanumerical,"Contour map showing the Big Six Anticline\, the Shafer Anticline\, the Lockhart Anticline\, the Indian Creek Anticline\, and the log of the Big Six Oil Well in Moab.",Retain permanently,,
30820,Grand County (Utah). County Treasurer,State Tax Commission assessments,1963-1980.,Numerical thereunder chronological by date of assessment.,"The following series contains tax assessments compiled by the Utah Tax Commission for public utility properties located within Grand County. Each assessment includes a notice from the the tax commission stating that the records are compiled in accordance with Utah Code 59-6-1\, Utah Code Annotated 1953 and comprise an assessment of the property of mines and public utilities\, and that the county was to make this record part of the county assessment rolls for a given year. Information in the records includes; name of the company being assessed\, address and taxing district. Record also includes a description of the property and assessed value.",Retain permanently,Public,
30821,Grand County (Utah). County Treasurer,Tax assessment roll index,"1956, 1977.","Chronological, thereunder alphabetical by last name.","This series contains alphabetical indexes for Grand County tax assessments. The records include the last and first name of a person\, or name of business\, and a corresponding numerical identifier.",Permanent. Retain until administrative need ends,Public,
30795,Grand County (Utah). County Clerk,Official bonds,1896-1916.,Chronological.,"This series contains official bonds for elected and appointed officials in Grand County. Official bonds are typically taken out in the name of the elected or appointed official in the sum of around five hundred dollars to one thousand dollars. These bonds were made under the condition that the official would perform the duties of his position\, the bond would be void\, whereas if not\, the city would be paid the money by the official. Each bond is signed by the official as well as a representative from the county.",Retain permanently,Public,
13230,Grand County (Utah). County Recorder,Uniform commercial code filings,undated,,"These are financial statements\, continuation statements\, statements of assignment\, and releases filed with the county recorder ""in each county in which any mortgage on the real estate would be recorded"" when ""collateral is timber to be cut or minerals or the like (including oil and gas)\, or when financing statement is filed as a fixture filing and the collateral is goods which are to become fixtures"" (UCA 70A-9-40(a) (1990)).",Retain permanently,Public,
13076,Grand County (Utah). County Recorder,Plat maps,1883-,Numerical by township and range,"These are plat maps showing property ownership and property lines for real estate within the county. The county recorder ""shall prepare and keep present-ownership maps and plats drawn to a convenient scale\, which shall at all times show the record owners of each tract of land in the county\, together with a description of the tract"" (UCA 17-21-21 (1990)).",Retain permanently,Public,
13221,Grand County (Utah). County Recorder,Miscellaneous records and index,undated,,"These are copies of recorded instruments of ""a miscellaneous character not otherwise provided for"" (UCA 17-21-6(9) (1990)). The index contains the date of instrument\, date of filing\, entry number\, book and page\, type of instrument\, from\, to\, and remarks.",Retain permanently,Public,
13229,Grand County (Utah). County Recorder,Water records and indexes,undated,,"These records contain the official records of recorded water claims. They consist of copies of certificates of water claims\, quit claims\, deeds\, warranty deeds\, trust deeds\, and releases. The alphabetical index includes name\, entry number\, book and page recorded\, and type of instrument. In some counties water records are compiled separately\, while in others they are part of the ""Official records"".",Retain permanently,Public,
13193,Grand County (Utah). County Recorder,Chattel mortgages,1880-,Numerical by book and page,"These are loans which used personal property as collateral filed with the county recorder. They include the date due\, lenders name and address\, mortgagor's name and address\, date of mortgage\, amount of loan\, installment payments\, date of installments\, contractual agreement\, list of personal property held as collateral. Chattel mortgages are obsolete. In 1965\, they were supplanted by the Uniform Commercial Code and in 1983 all mention of chattel mortgages was removed from the statutes of the county recorder. OBSOLETE RECORD",Retain permanently,Public,
13222,Grand County (Utah). County Recorder,Mortgage records and indexes,undated,,"These are legal instruments recorded by the county recorder concerning all ""mortgages\, deeds of trust\, liens\, and all other instruments in the nature of an encumbrance upon real estate"" (UCA 17-21-6(4\,5) (1990). There are two alphabetical indexes concerning mortgagors and mortgagees. In some counties mortgage records are compiled separately\, while in other counties they are part of the ""Official records.""",Retain permanently,Public,
13226,Grand County (Utah). County Recorder,Subdivision index,undated,,"This is an index to subdivisions within the county (UCA 17-21-6(7) (1990)). It includes the name of the subdivision\, location\, and map file number.",Retain permanently,Public,
85278,Grand County (Utah). County Clerk,Dependent mothers,s 1913.,Alphabetical by mother's surname,Mothers who receive money through the county government in order to support their children are recorded here. The number of children and their birth dates as well as money assessed and paid per child are recorded.,Permanent. Retain for 1 year(s),,
13191,Grand County (Utah). County Recorder,Abstract records,undated,,"These records contain the history of property ownership by providing ""a true chain of title to each tract or parcel and the encumbrances thereon as shown by the records of the office"" by geographical location (UCA 17-21-6(6) (1990)). They contain the date and character of the instrument\, book and page\, entry number\, and legal description.",Retain permanently,Public,1 microfilm reel
13219,Grand County (Utah). County Recorder,Military service records and index,undated,,"These are ""honorable military discharges\, ._._._ any and all orders\, citations\, and decorations of honor to any person while he was in the military"" is recorded with the county recorder (UCA 17-21-14 (1990)). An alphabetical name index is also maintained.",Retain permanently,Public,
13227,Grand County (Utah). County Recorder,Subdivision maps,undated,,"These are maps for new subdivisions. Before a subdivision is officially created a subdivision map must be recorded with the county recorder (UCA 10-9-26; 57-5-3 (1990)). All subdivisions must be approved by the ""the legislative authority of the city or town in which such land may be situated\, or in the absence of such legislative authority by the legislative authority of the county in which the town is situated\,"" before the subdivision map is recorded by the county recorder (UCA 17-21-8 (1990)).",Retain permanently,Public,
13112,Grand County (Utah). County Recorder,Dependent mothers records,1913.,none,"Gives mother's name\, address\, names and birth dates of children\, amount of money sent the mother\, and date of payment.",,Private,1 microfilm reel
13220,Grand County (Utah). County Recorder,Mining records and indexes,undated,,"These are legal instruments recorded by the county recorder concerning mining. They include the following: Notices of locations\, Mining deed records\, Mining claims records\, Proof of labor records\, Mining mortgages\, Mining abstract records\, Mining transfers and relocations. In some counties mining records are compiled separately\, while in others they are part of the ""Official records.""",Retain permanently,Public,
13224,Grand County (Utah). County Recorder,Real estate judgment records and indexes,undated,,"These are recorded ""certified copies of final judgments or decrees partitioning or affecting the title or possession of real property."" The recorder is required to record ""when filed with him for that purpose"" in ""the record of deeds"" (UCA 17-21-10_(1990)). The index is required to be divided into seven columns headed\, respectively: judgment debtors\, judgment creditors\, amount of judgment\, where recovered\, when recovered\, when transcript filed\, and when judgment satisfied (UCA^17-21-6(10)_(1990)).",Retain permanently,Public,
5895,Grand County (Utah). County Surveyor,Irrigation project maps,1909-,Alphanumerical,This series contains maps and drawings of irrigation projects within Grand County. A significant portion of the maps are tied to the Dolores Irrigation Project--a multi-state water delivery system.,Retain permanently,,
30165,Grand County (Utah). County Treasurer,Bounty register,1912-1920.,Chronological by date that bounty certificate was issued,"These books document the payment of county and state bounties for the killing of various predators. To receive payment hunters completed appropriate forms and filed them with the county clerk. The clerk then issued ""a certification under the seal of his office stating the number and kind of skins involved and stating the sum person entitled"" (UCA 4-6-8 (1953)). The county clerk was also required to ""keep a record in a bounty book of all county certificates issued by him"" (UCA 4-6-11 (1953)). In 1975\, the law was repealed and the responsibility was given to the Commissioner of Agriculture. Although these records are no longer created\, they may still exist and should follow this schedule.",Retain permanently,,
27637,Grand County (Utah). County Clerk,General ledger fund details and other funds detail 11-75,2006-,numerical by account number,"These are summaries showing the ""amount of receipts from and disbursements of each department"" (UCA 17-19-6 (1995)). Records may also include documentation from subsidiary ledgers to general ledger and accounting adjustments in the form of general entries.",Permanent. Retain for 10 year(s),Public,
13214,Grand County (Utah). County Recorder,Condominium filings and indexes,undated,,"The county recorder is required to maintain an index ""whereby the record of each condominium project contains a reference to the declaration\, each conveyance of\, lien against\, and all other instruments referring to a unit affected by such declaration\, and the record of each conveyance of\, lien against\, and all other instruments referring to a unit shall contain a reference to the declaration of the property of which the unit is a part"" (UCA_ 57-8-12(2)_(1993).",Retain permanently,Public,
13217,Grand County (Utah). County Recorder,General filing index,undated,,"This is an index to ""all executions and writs of attachments and any other instruments not required by law to be spread upon the record\,"" (UCA 17-21-6(11) (1990)). The index contains separate columns which include the names of plaintiffs in the execution\, the defendants in the execution\, purchaser at the sale and date of sale\, and filing number of document.",Retain permanently,Public,
13213,Grand County (Utah). County Recorder,Chattel mortgages indexes,1955-1962.,,"Indexes to chattel mortgages\, loans which used personal property as collateral filed with the county recorder.",,Public,
13223,Grand County (Utah). County Recorder,Powers of attorney index,undated,,"These alphabetical indexes are used to access information concerning the granting of powers of attorney located within the official records. Each page is ""divided into seven columns\, namely: 'date of filing\,' 'book\,' 'page\,' and 'entry number\,' 'from\,"" 'to\, 'revoked'"" (UCA 17-21-6(8) (1990)).",Retain permanently,Public,
13231,Grand County (Utah). County Recorder,Returned or undeliverable instruments,1990-,"Chronological, thereunder numerical by entry number","These original records are those which were returned to the recorder's office as undeliverable by the postal service\, or the office was unable to locate the owner. They are only maintained as evidence that the original was not received by owners.",Retain for 1 year(s),Public,
13192,Grand County (Utah). County Recorder,Annexation maps,undated,,"These are maps of incorporated areas annexed by municipalities. Upon the annexation of the territory a requirement is to immediately file ""a transparent\, reproducible plat or map"" in the office of the county recorder\, ""together with a certified copy of the resolution or ordinance declaring the annexation"" (UCA_ 10-2-415(4a)_(1990)).",Retain permanently,Public,
17181,Grand County (Utah). County Recorder,Official records,i 1896-,Numerical by book and page numbers,"These are copies of all official records recorded with the county recorder including deeds\, mortgages\, mining records\, military discharges\, etc. Upon payment of fees for the same\, the recorder must record in the ""Official record' book all papers\, documents\, records\, and other writings required or permitted by law to be recorded. In some counties all recorded instruments are compiled together as part of the ""Official records""\, while others compile each type of instrument separately (See Deed records\, Mortgage records\, Mining records\, Water records\, etc.)",Retain permanently,Public,
83884,Grand County (Utah). County Recorder,Fee and entry books,s 1980.,"Alphabetical by book letter, thereunder chronological","These books record all legal instruments filed with the county recorder. A record of any fee is attached if assessed for services by the county. Information includes fees collected\, date and person filing legal instrument; entry number; type of instrument; date recorded; description of property (i involved); volume and page where instrument was recorded; names of interested parties; and consideration for property.",,Public,
2950,Department of Health and Welfare,Transmittal of recoveries records,1968-1969.,Alphanumerical,,,,
3013,Utah State Retirement Office,State employees' life insurance cards,1965-1970.,Alphanumerical,These are records of life insurance enrollment for state employees. Information on the cards includes employee's name and personal information as well as beneficiary and payroll deduction information.,,,
2963,Tooele County School District (Utah),Retirement monthly report,1984-,"Numerical by location code, thereunder alphabetical by name","This is a monthly report submitted to State Retirement on amounts contributed to retirement system. It is used for verification purposes. The Office of Education sends monthly the information on magnetic tape to State Retirement and prints a paper copy for the school district\, later the Retirement Office sends the district worksheets to check data. Includes social security number\, member name\, fund agency\, period covered\, amount contributed\, earnings\, and amounts employee and employer paid.",Retain for 3 year(s),Private,
2980,Department of Transportation. Engineering & Operations. Operations. Aeronautics,Airport license applications,1955-,Alphabetical by name of airport,"These applications are sent to the Aeronautics Division yearly by individual airports in order for them to be licensed. Airports are inspected and can be disapproved. To be licensed\, the airport submits the application and a fee\, then Aeronautics gives them a license and receipt for payment. These records document that transaction. Information includes name of airport\, location (including county)\, mailing address\, owner\, airport manager\, type of airport (public or private)\, latitude and longitude\, runway information\, fee paid\, and a copy of the license.",Permanent. Retain for 3 year(s),Public,
2972,Utah. State Board of Aeronautics,Correspondence,1948-1973.,Alphanumerical.,"Records not duplicated elsewhere that document how the office is organized and how it functions\, its pattern of action\, its policies\, procedures and achievements.",,Public,
3046,University of Utah (Utah),Minutes,1958-1959.,Alphanumerical,,Permanent. Retain until final action,,
3096,Tooele County School District (Utah),Prior payment report,1984-,None,"This report lists all payments made to individual vendors. It is used for reference purposes. The report is updated monthly and is received initially as a computer printout. The annual report containing all vendor payments for the fiscal year is received on computer output microfiche. The report includes vendor number and name\, 1099 flag (for purchases over $600 which require an Internal Revenue Service form)\, purchase order number\, invoice number\, account number\, check number\, and check date.",Retain for 3 year(s),Public,
3135,"Department of Natural Resources. Division of Oil, Gas, and Mining. Accounting Section",Alton pipeline environmental assessment,1975.,Alphanumerical.,"These volumes are the results of a study by a private contractor assessing the environmental impact of a proposed Alton\, Utah to Las Vegas\, Nevada coal slurry pipeline.",,Public,
3238,District Court (Third District),Equity rule book and index,1873-1874.,Alphanumerical.,,,Public,
3324,Department of Transportation. Division of Project Development. Division of Right of Way Acquisition,Appraisal of property case files,i 1881-2017.,Numerical by project number,"These are appraisal reports of either surplus property or property that Utah Department of Transportation will acquire for road construction. They are maintained for Federal Highway Administration audits and as a back-up for appraisers. The Division of Right of Way appraises\, negotiates\, and contracts for property purchase. It also relocates home owners\, tenants\, and businesses\, and sells surplus property. Various forms are used for these purposes and are compiled into one appraisal packet. The packet includes application for relocation expenses; change of access opening form; closing statements; correspondence; damaged homes photographs; decent\, safe\, and sanitary reports; down payment claims; easements; fee appraisal contracts; highway,project files; housing information; increased interest cost records; invoices; just compensation statements; land title abstracts (documenting real property and transfer of ownership over the years); lease agreements; moving expense claims; offers to purchase; ownership records\, quit claim deeds; records of negotiation; relocation benefits; rent supplements; rental inquiries; replacement housing claims; requests for condemnation; road maps; sign certificate and release records; supplemental housing payments; and warranty deeds. In summary\, this record includes land values\, appraisal notes\, present and proposed uses for property under study\, its location\, abbreviated reports\, value finding reports\, full appraisal reports\, condition of living quarters\, home ownership\, marital status\, mortgage,information\, and name and sex of persons living at location under study.",Retain for 7 year(s),Private,
3240,District Court (Third District),Marshal's receipt books,1882-1895.,Alphanumerical.,,,Public,
3284,Judicial Council. Board of Juvenile Court Judges. Juvenile Court (First District),Juvenile case files,1901-,Numerical by case number.,"These records support the agency's function to adjudicate matters that relate to abused\, neglected\, and dependent children and to administer appropriate sanctions on juveniles who commit felonies (Utah Code 78A-6-102 (2008)). Records detail interactions between the subjects\, families\, courts\, and other civil entities involved in tracking the behavior and well-being of all parties concerned. Information includes court decisions\, actions\, and evidence such as medical or psych evaluations\, school records\, and community service documentation.",,Exempt,
3327,Department of Transportation. Engineering & Operations. Project Development. Structures,Bridge index,i 1920-,"Numerical by drawing number, project number, and state route number","This is an index file to all bridges in the state. It provides access points to files indicating bridge locations and to the respective construction project files. Information includes bridge description by project name and number; location of bridge by mile post\, station\, state route and county; type of structure; length\, width\, clearance\, construction costs; and contractor.",Retain permanently,Public,
3317,Department of Transportation. Project Development. Materials and Pavements Division,Bridge inspection workbook,i 1983-,Alphanumerical by project number,"These workbooks contain data on fabrication and inspection of steel girders to ascertain compliance with construction and safety regulations. They include notes on inspection\, mill test reports on steel used\, description and condition of steel girders.",Permanent. Retain for 10 year(s),,
3344,State Insurance Fund,Administrative records,1937-1938; 1980-1990.,Alphanumerical.,"Records created by agency administration to document the research\, creation and application of agency programs\, policies and procedures. May include correspondence\, policy and program case files\, and executive files documenting leadership roles and decision making processes.",,Public,16 microfilm reels
3365,Weber County (Utah). County Assessor,Property tax assessment rolls,i 1941-1948.,Alphanumerical,,,,
3320,Department of Transportation. Project Development. Preconstruction Division,Reduced as-bid plans,2013.,Alphanumerical,"These are blue books (and any addenda) containing requirements for the building of roads\, specifications\, and other information required for construction companies to bid on the projects in order to be awarded the contract. These records include original as-bid plans signed by the Federal Highway Administration\, major design changes\, and correspondence relating to the bidding process and the projects.",Retain for 75 year(s) after end of project or program,Public,
3409,Salt Lake City (Utah). Department of Public Works. Division of Engineering,Index maps,1900-,Numerical by category,"These are color-coded maps showing work completed on various city projects (i.e.\, curb and gutter\, sewer lines\, annexations\, council districts). They include: location of project\, color coding to depict completed construction (curb and gutter\, storm sewer\, street construction\, city property\, annexation\, council districts)\, and project name and title.",Retain permanently,,
3421,Salt Lake City (Utah). Department of Public Works. Division of Engineering,Survey field books,i 1979-,None,"These books are the original field notes of survey parties daily surveying measurements. The notes are a constant source of information for design surveys\, civic improvements\, benchmark elevations\, property surveys\, and for updating measurements\, and information on atlas plats. Includes: survey measurements\, elevations\, grade\, with some sketches of the area.",Retain permanently,,
3426,Salt Lake City (Utah). Department of Public Works. Division of Engineering,Capital project status reports,1979-,Alphanumerical,"This is a monthly report of all current capital improvement projects. The report includes information on funding (comparing amounts)\, extra work orders\, and over-run authorizations for each project.",Retain for 1 year(s),Public,
3416,Salt Lake City (Utah). Department of Public Works. Division of Engineering,Railroad crossing inventory,1984-,Alphanumerical,"These files record data on all municipal streets. They are used by traffic engineers and technicians when investigating a particular intersection to determine appropriate traffic regulations. They contain traffic volume (counts taken either mechanically or manually)\, requests or complaints received which required a study and response concerning specific intersections and work order outline to be done at specific intersections\, and a traffic accident history.",Retain for 7 year(s),Public,
3605,Department of Public Welfare,Juvenile court audit records,1952-1965.,Alphanumerical,,Permanent. Retain for 1 year(s),,
3604,Department of Public Welfare,Rehabilitation and juvenile court statistical department records,1944-1965.,Alphanumerical,,Permanent. Retain for 1 year(s),,
3650,Grantsville (Utah),Day books,1867-1910.,Chronological.,"These three day books span the period from July 1867 to August 1882\, September 1878 to November 1900\, and October 1889 to January 1910.",,Public,
3674,Logan (Utah). Administrative Services and Economic Development,Dog register book,1899-1904.,Alphanumerical,,,,
3677,Cache County (Utah). Justice of the Peace.,Docket book,1889-1919.,Alphanumerical.,,,,2 microfilm reels
3699,Cache County (Utah). County Sheriff,Jail prisoner's register,1888-1912.,Alphanumerical,,,,
3720,Carbon County (Utah). County Clerk,Account sheets,1940-1947.,Alphanumerical,,Permanent. Retain for 1 year(s),,
3671,District Court (Fourth District),U.S. Commissioner Cache County docket books,1887-1898.,Chronological by date.,"Criminal Docket Book 1 records criminal actions (attempted rape\, adultery\, cutting timber\, etc.) heard before Commissioner Willy G. Farrell in Cache County\, 1894-1895.",,Public,
3682,Smithfield (Utah),Tax assessment record book,1889-1892.,Alphanumerical.,,,,
3690,Cache County (Utah). Water Commission,Water allotment record book,1921.,Alphanumerical,,Permanent. Retain for 1 year(s),,
3702,Grantsville (Utah),Ordinances,1879-,Chronological by adoption date.,"Ordinances are laws created by the city council. They are enactments which govern and maintain the operation of the city of the peace\, benefit\, and regulation of the municipality. Each separate law may carry a penalty or fine and must not conflict with The Utah State Constitution or The United State Constitution. Each ordinance is discussed in open council meetings\, and take effect 20 days after being passed. Ordinances deal with the employment of elected and appointed officials; vehicles and traffic control; water use and allocation; fire and police protection; business and merchant regulation; and the establishment of fees and fines for city services.,In archives custody are two early volumes. A volume of handwritten ordinances covers the period from 1879-1889. The second is printed volume of revised ordinances dated 1899.",Retain permanently,Public,0.35 cubic foot 4 microfilm reels
3706,Carbon County (Utah). County Commission,Administrative records,1920-1923.,Alphanumerical,,,,
3746,Utah. Banking Dept.,Duchesne county bank records,1920-1926.,Alphanumerical,"This series include records for more than one bank. Records from the Myton Bank include ledgers\, minute books\, statements\, correspondence and a report to stockholders. These records are from the years 1920-1926. The Bank of Duchesne had one record from 1922 which is a report of examination.",Permanent. Retain until final action,,
3770,Department of Transportation. Project Development. Right of Way. Permits Office,Encroachment permit files,1975-,Numerical by permit number.,"These are temporary permits for utility or private construction companies to excavate or otherwise block traffic on state roads to install utility lines or poles\, or perform some other type of construction work. This record series includes district number\, dates permit will be in effect\, company applying for the permit\, purpose for the encroachment\, section of road affected\, responsible authority\, signature of approval from the Utah Department of Transportation (UDOT)\, signature of permitee\, the Traffic Control Plan\, correspondence\, and copies of maps indicating area involved.",Retain for 13 year(s) after expiration of permit or license,Public,1 microfilm reel
3738,Carbon County (Utah). County Recorder,Land receipts record book,1908-1925.,Alphanumerical,,,Public,
3776,State Prison,Inmate work records,1969-1975.,Alphanumerical,"These boxes contain a variety of records\, mostly related to managing inmate activity. Changes in custody or work assignment are documented. Documents include alphabetical and numerical inmate rosters\, inmate cell change request forms\, inmate payroll records\, inmate classification interviews\, inmate clearance forms for minimum security facility\, prison disciplinary board documents\, minimum security facility inmate roster\, warden?s staff meeting minutes\, prison equipment records and inventories.",,,
3800,State Prison,Supply requisitions,1949-1955.,Chronological by date.,,Permanent. Retain for 1 year(s),Public,
3758,Department of Human Services. Division of Mental Health,Audit reports,1970-1972.,Alphanumerical,Report prepared by internal or external auditors as a result of a financial audit.,Permanent. Retain for 1 year(s),Public,
3784,State Prison,Guard duty daily rosters,1972-,Alphanumerical,"Documents guard assignments within the facilities. Includes daily post logs\, shift captain's logs\, vehicle logs\, pass lists and communication logs.",Retain for 3 year(s),Protected,
3834,District Court (Third District),Criminal case docket book,s 1890.,Alphanumerical.,"Covers four months\, June to September\, 1890.",,Public,
3012,Utah State Retirement Office,Financial reports and records,1941-1986.,Alphanumerical,"This series includes ledgers\, expenditure vouchers\, cancelled checks\, receipts and disbursements\, trial balance journals\, and investment fund records.",,,79 microfilm reels
2947,Department of Human Services,State agency correspondence,1977-2009.,Alphanumerical,This series was used to keep correspondence between state agencies concerning policies and programs.,,Public,
3058,Department of Development Services. Industrial Promotion Division,Correspondence,1972-1974.,Alphanumerical.,"Incoming and outgoing business-related correspondence\, regardless of format or mode of transmission\, that provides unique information relating to the functions\, policies\, procedures or programs of an agency. These records document executive decisions made regarding agency interests. Executive decision makers may include the Director\, Chief Administrative Officer\, Public Information Officer or other internal administrators as identified by the executive office.",,Public,
3040,University of Utah (Utah),Administrative survey reports,1952-1965.,Alphanumerical,,Permanent. Retain until final action,,
3056,Department of Community Affairs,State agency correspondence,1974-1979.,Alphanumerical.,"Business-related correspondence which provide unique information about agency functions\, policies\, procedures\, or programs. These records document material discussions and decisions made regarding all agency interests\, and may originate on paper\, electronic mail\, or other media. This correspondence is filed separately from program case files\, and project files.",,Public,
3082,Department of Development Services. Industrial Promotion Division,Federation of Rocky Mountain States' records,1965-1966.,Alphanumerical,"These are invites\, correspondence and minutes for the federation. Box includes by laws\, statements from each state of for the commission to be created and related publications. Newspaper articles and photos are included.",,Public,
3045,Utah Board of Higher Education,Minutes,1850-,Alphanumerical,"Minutes of the board of regents. These files contain memoranda\, preliminary reports\, and other records documenting assignments and the progress of projects. These files do not contain the final reports.",Permanent. Retain until administrative need ends,Public,75 microfilm reels
3080,Department of Development Services. Industrial Promotion Division,Interstate Commerce Commission briefs,1967-1968.,Alphanumerical.,,,,
3103,Tooele County School District (Utah),Payroll register,1930-,"Chronological, thereunder alphabetical by employee surname","This register is a numerical listing by check number and agency codes of all payroll checks issued by the county. It includes code\, date\, warrant number\, name of employee\, social security number\, types and amounts of individual deductions\, and may include hourly rate\, and number of hours worked. Though this register is frequently used to reference specific payroll checks\, it might be the only record of employee salaries and would then serve the same retirement purpose as the Employee earnings history files.",Retain for 65 year(s),Private,
3139,Tooele County School District (Utah),Accounts payable report,1984-,None,"This computer report lists the payment of district bills. It is used for accounting and auditing purposes. The report includes the check or purchase order number\, date\, vendor number\, item description\, date of purchase order\, invoice number\, fund code\, location number\, program code\, date of purchase order\, amount of invoice and discount and amount. In 1971\, the report was computerized and in 1978 the report was placed on Computer Output Microfiche. It is printed three times per month.",Retain for 4 year(s),,
3114,Department of Development Services,Utah airline service administrative records,1969-1975.,None,"This series contains a variety of records related to airlines and other transportation issues in the state. These documents were created and used by the Board of Aeronautics\, the Division of Industrial Promotion\, and the Utah Transportation Council. Board of Aeronautics documents include meeting minutes\, board appointments\, personnel information\, information on airports\, newsletters and other releases\, documents and proposals from airlines\, and general information. It includes documents from a court appeal of decisions made by the Civil Aeronautics Board. The documents include petitions\, briefs\, and written testimonies on the subjects such as airline route changes\, airline mergers\, passenger fares\, and other Civil Aeronautics Board decisions concerning Utah. This series is closely related to Series 3115 Administrative records and should probably be processed in conjunction with that series.",,Public,
3153,Tooele County School District (Utah),Accounts payable voided checks register,1984-,"Chronological, thereunder numerical by check number","This is a report of accounts payable checks which have been voided. It is used for verification purposes. The report includes the check number\, vendor number and name\, date issued\, purchase order\, account number to which payment charged\, and actual amount of check.",Retain for 3 year(s),Public,
3102,Tooele County School District (Utah),Distribution report,1984-,None,"This monthly computer report lists salary and benefits status. The report may come in two sections: an alphabetical listing by employee's name and numerical by account number. Both reports include the following information: employee names\, social security numbers\, account numbers\, current amount paid\, month-to-date total paid\, quarter to date paid\, and fiscal year-to-date paid.",Retain for 3 year(s),Public,
3213,Department of Community Affairs,Financial records,i 1972-1974.,Alphanumerical.,"Correspondence\, reports and data relating to voucher preparation\, administrative audit\, and other accounting and disbursing operations.",Retain for 3 year(s),Public,
3316,Department of Transportation. Project Development. Materials and Pavements Division,"Foundation, soil, and aggregate testing summary project files",i 1983-,Alphanumerical,"These summaries record all foundation\, soil\, and aggregate tests to evaluate condition of parcels of land for construction purposes. They include summary of test data\, soil descriptions\, engineers' work copies\, location of soils tested\, project file log\, and test report sheets.",Retain for 15 year(s),,
3329,Department of Transportation. Engineering & Operations. Project Development. Structures,County and state bridge inspection records,i 1920-,Numerical by structure number,"These records are created by the Structures Division to document all bridge inspections in Utah. Inspections take place every two years. These records include a history of each bridge from the time it was designed and built to the date of its last inspection. Also included are original plans and photographs. In additions\, these records become the resource used by the Locations and Environmental Studies division of Transportation in compiling inventories for the National Bridge Inventory Program. The inventories are then used by the Library of Congress. Early bridge records are maintained by the Utah State Historical Society\, later ones by the State Archives.",Permanent. Retain until disposition of asset,Protected,
3318,Department of Transportation. Engineering & Operations. Operations. Motor Carriers,Motor carrier case files,i 1975-,Alphanumerical,"These case files describe the characteristics of a motor carrier company and its drivers. The file documents that a motor carrier company has knowledge of regulations governing motor carriers and forms the basis for audit trails which could lead to legal action if non-compliance with state or federal regulations is suspected. The information includes age\, alcohol or drug addiction\, civil/criminal court involvement\, current and past addresses\, driver's license number\, educational level\, employer\, employment history\, job position information (grade/step\, etc.)\, medical information\, military service\, motor vehicle ownership\, name\, occupation\, occupational licenses\, physical characteristics\, physical disabilities\, police records\, psychiatric information\, references\, social security number\, and telephone number. Files contain compliance reviews\, safety audits\, case files\, correspondence to and from motor carriers\, attorneys\, and the Attorney General's office\, correspondence relating to,complaints against company or drivers\, driver vehicle examination reports\, accident reports\, reports compiled by federal agencies\, and records collected by auditors and attached to the case files such as logbooks\, fuel receipts\, and driver pre-trip inspection reports.",Retain for 3 year(s) after final action,Protected,
3407,Salt Lake City (Utah). Department of Public Works,Flood records,1983-1984.,Alphabetical by subject.,"These files provide a daily accounting of city government action during the floods of 1983-84 in Salt Lake City. They have been maintained so that the city can receive compensation for the costs from the Federal Emergency Management Association (FEMA) and for litigation purposes. They include: information on overtime payments; materials used and cost for specific flood projects (i.e.\, dredging Liberty Park Lake\, sandbags); notes on monitoring diversion points and pumping projects; notes on flows through major conduits; and information on volume of water in Mountain Dell Reservoir.",Permanent. Retain for 5 year(s),Public,
3273,State Prison,Inmate visitor and correspondence case files,1970-1972.,Alphanumerical,,,,
3333,Department of Transportation. Project Development Division. Roadway Design Section,Data entry roadway working papers,1986-2005.,Alphanumerical,"These records are used by the Division of Preconstruction in the preparation of various Right of Way deeds\, easements\, and other instruments necessary for the legal acquisition of land\, mineral\, and property rights by the Utah Department of Transportation. The forms facilitate data entry into various automated systems for the preparation of the official copy of deeds and other such instruments. These records are the legal copy.",Retain permanently,Public,
3420,Salt Lake City (Utah). Department of Public Works. Division of Engineering,Special assessment plats,1955-,Chronological,"These plats show the locations of properties that are affected by special assessments. Plats are used for reference and for compiling tax roll sheets. The plats include: footage\, actual property lines\, township and range\, rights of way\, monument markers\, lot measurements\, street names\, centerline measurements\, blocks\, subdivision names\, and color coding to indicate properties being assessed.",Permanent. Retain for 50 year(s) after final action,,
3414,Salt Lake City (Utah). Department of Public Works. Division of Engineering,Miscellaneous historical books,1890-1950.,Alphanumerical,"Historical leather bound department and city annual reports. Used for historical reference and research. Includes: budgets\, statistics\, activities and accomplishments of department. May also include pictures of construction.",Retain permanently,,
3506,Department of Health. Division of Disease Control and Prevention. Bureau of Health Education.,Student health screening rosters,i 1979-1983.,Alphanumerical.,"These are summary logs of the results of student health screenings conducted in the Tooele School District under a private grant from the Robert Wood Hohnson Foundation. This record includes Spinal Screening Program Control Form\, Screening Examination Record\, and Multiple Examination Record. The information includes the name of the school; the name of the screener; the student's name\, grade\, sex\, date of birth\, height\, weight; and the results of the tests for vision\, hearing\, posture\, and blood pressure.",Permanent. Retain for 9 year(s),Private,
3514,Department of Financial Institutions,Public funds reports,1968-1969.,Chronological,"This series contains financial records of public funds. The documents in this series were created by State and National banks holding public funds. Each bank holding public funds was required to send a monthly statement to the treasurer in charge of the funds\, and send a duplicate statement to the State Depository Board. This series contains those duplicate statements. Each month also contains a complete list of State and National banks with public funds\, as well as a list of excess public funds.",,Public,
3597,Judicial Council. Board of Juvenile Court Judges. Juvenile Court (Second District),Registration books,1907-1920.,Alphanumerical,,Permanent. Retain for 1 year(s),Exempt,
3683,Cache County (Utah). County Treasurer,Warrant registers,1888-1895.,Alphanumerical,,Permanent. Retain for 1 year(s),,
3667,Cache County (Utah). Poundkeeper,Precinct receipt book,1886-1890.,Alphanumerical,,Permanent. Retain for 1 year(s),,
3686,District Court (Fourth District),U.S. Commissioner Cache County civil docket books,1890-1896.,Chronological.,"These volumes were used to record individual civil cases heard by the United States Commissioner's Court in Logan. The court had the same jurisdiction as a justice court. Recorded information includes the names of the parties involved\, the date\, the action taken\, the type of papers filed\, and the judgments rendered. Holdings (? volumes): 1892-1893",,Public,
3704,Carbon County (Utah). County Recorder,Chattel mortgages,1892-1908.,Numerical by book and page.,"These are loans which use personal property as collateral filed with the county recorder. They include the date due\, lenders name and address\, mortgagor's name and address\, date of mortgage\, amount of loan\, installment payments\, date of installments\, contractual agreement\, list of personal property held as collateral. Chattel mortgages are obsolete. In 1965\, chattel mortgages were supplanted by the Uniform Commercial Code and in 1983 all mention of chattel mortgages was removed from the statutes of the county recorder. OBSOLETE RECORD",,Public,
3708,Carbon County (Utah). County Clerk,Election records,1900-1914.,Alphanumerical,,,Public,
3719,Carbon County (Utah). County Recorder,Entry books,1894-1948.,Alphanumerical.,"These records reflect the payment of fees for the recording of legal instruments ""entered in the order of its reception or entry"" (UCA 17-21-6(1)(f) (2003)). They contain the amount of fee paid for recording\, names of parties\, recordation date and time\, a brief description\, and entry number.",,Public,2 microfilm reels
14350,Division of Community Development,Rental Rehabilitation Program provider case files,1984-1991.,"Chronological, thereunder alphabetical by service provider name","These contracts\, contract amendments\, applications\, monitoring reports\, correspondence\, and related records document the provision of services to rehabilitate rental units which already exist through repairs or upgrades. Funds for this program are provided through the U.S._Department of Housing and Urban Development and are made available to recipients as a loan. Information includes a description of services provided\, location of services\, providers' names\, contract amount\, evaluations of compliance with program rules\, and related information.",,Public,
14316,Southwest Utah Public Health Department (Utah),Environmental/Occupational investigations case files,1972-,Alphabetical by surname,"These are records of epidemiological investigations of environmental and occupational public health hazards. They help prevent those hazards\, and assist in short and long-term health studies. As stated in the Utah Code of Communicable Disease Rules\, the Department of Health collects this information in order to promote and protect the public health and to prevent and control disease. Includes epidemiological investigations of individuals and/or groups exposed to environmental health hazards\, health risk analyses of human exposures to chemical contaminants\, cancer cluster investigations\, and adverse reproductive outcomes. Medical records may contain patient name\, address\, sex\, race\, age\, type of exposure\, company where possible exposure occurred. The State Bureau of Epidemiology maintains the record copy of these records permanently.",Retain for 7 year(s) after case is closed,Public,
14375,South Davis Sewer District (Utah),Connection record book,undated,,These books document the extension of or connection between specific property and municipal utilities. They represent the most comprehensive guide to the system. They act as the system's master listing of all diagrams of connections in the system.,Retain permanently,Public,
14416,South Davis Sewer District (Utah),Industrial pre-treatment program,undated,,"These are monthly and quarterly reports on the daily operations of treatment plants. They are submitted to the State Bureau of Water Pollution and to the Environmental Protection Agency (EPA). These reports are a record of the average amount of pollution discharged into the waters of the municipality from National Pollutants Discharge Elimination System (NPDES) permit holders. They document the daily operations of the Water Reclamation Plant such as sewage flow\, grit removal\, chlorine usage\, residuals\, digester gas products\, and lab analytical results (40 CFR 122.41(j)(2) (2006)).",Retain for 5 year(s),Public,
14424,South Davis Sewer District (Utah),Line extensions project files,undated,,"These project files document the planning\, design\, and construction of municipally-owned facilities\, structures or systems. They are also used for budget planning and litigation research. They include correspondence\, copies of agreements\, engineer's personal notes\, guarantees and warranties\, testing reports\, reports (daily\, weekly\, monthly)\, and permits to work in the public way for municipality projects such as street drains\, curb and gutter\, sidewalk\, paving extensions\, street construction and repairs to additions to city buildings.",Retain permanently,Public,
14361,South Davis Sewer District (Utah),Investment records,undated,,"These are registers of all investments made by the municipality. A work sheet is kept on each investment. They include the check stub of the institution issuing the investment\, a copy of the investment\, the check issued by the vendor and a validated receipt written by the municipality.",Retain for 3 year(s),Public,
14412,Department of Transportation. Engineering & Operations. Operations. Traffic & Safety,Utah Passenger Tramway Safety Committee report of passenger tramway incidents,1994-,"Chronological, thereunder alphabetical by ski area name","These incident reports and photographs identify incidents which have occurred and conditions in passenger tramways which could endanger the public. The information is used by the Utah Passenger Tramway Safety Committee to prevent incidents involving similar equipment. Under Utah Administrative Code R920-50-13-B (1997)\, tramway incidents are to be reported to the committee within 24 hours (verbally) and five days (written report). Information includes person to whom the incident was verbally reported and time it was reported\, area name\, date and time of incident\, tramway name or number\, description of incident\, tramway component associated with the incident\, action taken\, injuries\, evacuation details\, and person reporting the incident.",Permanent. Retain for 5 year(s),Protected,
14398,South Davis Sewer District (Utah),Operational log,1960-,,"This log records daily information on plant operations such as rate of flow\, chemical inventories\, chemicals used\, chlorine residual testing results\, and turbidity amount in water. It is required by 40 CFR 130.4. An annual summary is submitted to the State Health Department.",Retain for 2 year(s),Public,
14418,South Davis Sewer District (Utah),Insurance information files,undated,,These are insurance policy contracts between the municipality and private insurers.,Retain for 15 year(s) after final action,Public,
14444,Department of Workforce Services. Division of Housing and Community Development,Home Program apartment owner case files,1992-,"Chronological, thereunder alphabetical by property owner name","These promissory notes\, loan contracts\, correspondence\, payment records\, and related supporting records document the terms of the loan agreements entered into under the Home Program. Information includes the debtor name and address\, loan amount\, payment amounts and dates\, amounts of scheduled payments\, and related information.",Retain for 10 year(s),Public,
14490,Pleasant Grove (Utah),Police case reports,undated,,"These are reports of crimes and other cases for police response. They contain all information as to the ""who\, what\, where\, why and how"" of reported incidents. They are used for departmental information\, follow-up investigation\, and statistics. The Supplemental Continuation Reports are used to provide additional information concerning a police investigation. The report is usually filed by case number and frequently is a part of case file. It is also called Incident Report or Offense Report.",Retain for 5 year(s),Public,
14516,Pleasant Grove (Utah),License registers,undated,,"These registers record the issuance of licenses for persons or companies conducting business within municipal boundaries. They contain name\, address\, date\, and type of license. Prior to 1960\, many municipalities only maintained a register and no business license files. Most current registers are computer printouts.",Retain permanently,Public,
14474,Pleasant Grove (Utah),Conditional use permit files,undated,,"These files document the application for conditional use permits. These permits allow the construction of buildings on the condition that impacts on neighborhood are mitigated. The files contain the original application\, blueprint drawings\, investigative reports\, recommendation of planning commission\, cash receipts\, and related correspondence.",Retain permanently,Public,
14485,Pleasant Grove (Utah),Complaint files,undated,,"These files contain customer complaints concerning utility problems which require research and a resolution. They include complaint\, results of investigation\, meter sheets\, and method of resolution.",Retain for 3 year(s) after resolution of issue,Public,
14458,Pleasant Grove (Utah),Annual financial reports,undated,,"These are statistical reports on the financial affairs of the entire municipality or a specific department. These reports usually include a statement on the value of all municipally owned property\, and an accounting of all income and expenditures in relationship to the final budget.",Retain permanently,Public,
14468,Farmington (Utah),Building permits,1976-1993.,,"These files contain the permits issued as official building authorization for a variety of actions (construction\, demolition\, the installation of plumbing\, electrical or mechanical equipment and the erection of barricades). They contain inspection requests\, inspection reports\, certificates of occupancy and any pertinent information relating to the project. They may also contain water source\, sewer system\, flood plain\, and tank certificates. The files are arranged numerically by permit number or alphanumerically by address.",,,
14478,Pleasant Grove (Utah),Site review plans files,undated,,"These files document the regulatory review and approval of commercial and industrial site plans by various municipality departments. The files contain a checklist of approvals; copies of the recommendations of planning commission; cash receipts\, site plan review forms; investigative reports and recommendations; building plans and related correspondence.",Retain permanently,Public,
14487,Pleasant Grove (Utah),Remittance stubs,undated,,"These stubs are received with payments for services. They are used as the official record of customers\, payments being received and posted. They include account number\, name\, service address\, payment received\, receipt date and number.",Retain for 3 year(s),Public,
14477,Pleasant Grove (Utah),Rezoning files,undated,,These files document attempts to rezone areas within municipality. They contain the original application; review forms; maps of areas involved; copies of investigative reports; copies of planning commission minutes; notice of hearings; copies of ordinances; copies of city council agenda.,Retain permanently,Public,
14504,Pleasant Grove (Utah),Impounded vehicle reports,undated,,"This is a state form used for state tax impounds. This report form contains make and model of vehicle\, the year\, color\, identification number\, tag number\, condition of vehicle\, place impounded\, name and address of owner (if available)\, reasons for impounding\, date and time of impounding\, time and to whom released\, and address. The report is usually filed chronologically by date of impound. The original form is sent to Division of Motor Vehicles. A copy of the report is frequently part of case file.",Retain for 3 year(s),Public,
14513,Pleasant Grove (Utah),Meter location records,undated,,"These records contain information about all meters (water and electric). They are used to locate meters for service and billings. They include address\, work order number\, size of meter\, contractor\, owner\, plumber and date installed.",Retain for 1 year(s) after disposition of asset,Public,
14567,Labor Commission. Adjudication Division,Compensation agreements and lump sum working files,1920-,Alphabetical by surname,"This series provides support documentation for the compensation agreements for workers' compensation claims. The series consist of the Compensation Agreement - Form 019 and the Lump-sum application - Form 134. The compensation agreement is used to enter into an agreement for a permanent partial award. The lump-sum form is used by an employee when applying for a lump sum or advance payment for a permanent partial award. Information includes the name and address of the employee\, financial information\, marital status\, medical information\, salary information\, social security number and telephone number. The original Compensation agreement\, series 21924 is retained for 75 years.",Retain for 75 year(s),Private,
14555,Pleasant Grove (Utah),Underground storage tank records,undated,,"These files contain applications received by the fire department and permits issued to individuals desiring to store flammable liquid or liquid petroleum. Permits are only issued after inspection and approval of tanks. They include an application form\, permit\, a sketch or diagram of location along with tank dimensions\, and an inspection report.",Retain for 6 year(s) after disposition of asset,Public,
14564,Pleasant Grove (Utah),Time and attendance report files,undated,,"These are a record of hours worked\, sick leave\, vacation\, and overtime\, and holidays earned and taen by municipal employees.",Retain for 3 year(s),Public,
14565,Pleasant Grove (Utah),Vehicle maintenance records,undated,,"This is a daily record of maintenance on all department vehicles. It is used to provide a maintenance history of all department vehicles. It includes work order numbers\, dates\, maintenance performed\, mileage of vehicle\, type of problem\, name of driver\, and action taken.",Retain for 3 year(s) after disposition of asset,Public,
14576,Pleasant Grove (Utah),Insurance reports,undated,,These reports are used for the reference and generation of claims files.,Retain for 12 year(s),Public,
14596,Pleasant Grove (Utah),Special assessment books and statements,undated,,"These books record the levy and assessment of special taxes. They contain extension number\, address\, plat or subdivision; block and lot numbers; name of owner; address; number of front feet; amount paid on principle; interest; when paid; total amount paid and principal interest.",Retain permanently,Public,
14587,Pleasant Grove (Utah),Income tax files,undated,,These are Internal Revenue Service forms including the W-4 and W-2 and reports of withheld federal taxes such as IRS Form W-3 with related to income and social security taxes.,Retain for 3 year(s) after separation,Public,
14631,Salt Lake City (Utah). Mayor : DePaulis,Petitions and proclamations,1989-1991.,None,"These files document petitions received by the mayor and proclamations he signed. Includes the actual petitions\, proclamations\, memoranda\, and related correspondence.",,Public,
14591,Pleasant Grove (Utah),Workers' compensation claim files,1995-,Chronological.,"These are records about on-the-job injuries or job related disabilities\, regardless of whether claims for compensation were made. See Utah Code 34A-2 for Workers' Compensation Act.",Retain for 10 year(s) after resolution of issue,Public,
14633,Salt Lake City Mayor,Administrative records,1876-1899.,None,These files document various activities undertaken by the City of Salt Lake. They include city council exhibit files; correspondence; affidavits; resolutions; watermain intentions; police court records; and city recorder letterpress book.,,Public,
14676,Box Elder County School District (Utah). Payroll Office,Payroll absence report record,1960-,"Chronological, thereunder by employee name.","Monthly form submitted by contracted employees to Payroll on absences then entered into computer system and the payroll book\, used to create five year leave summary. Includes employee name\, date\, pay period\, date absence\, substitute employed\, day equivalent\, code\, total days absent\, reason for absence (sick\, vacation\, jury duty\, etc)\, number of days\, employee's signature and social security number certifying the information is true and correct\, and principal/supervisor's signature.",Retain for 3 year(s),Public,
14697,Sanpete County (Utah). Probate Court,Divorces,1873-1887.,Numerical by case number.,"In 1852\, the Utah Territorial Legislature provided that the Probate Court should have jurisdiction not only in estate and guardianship matters\, but original jurisdiction in civil\, criminal\, and chancery cases. In 1874\, the federal Poland Act revoked the jurisdiction of the Probate Court over all but divorce and probate cases. This series includes those cases handled by the Probate Court which are divorce cases. In 1887\, the federal Edmunds-Tucker act revoked Probate Court jurisdiction in divorce cases. Generally\, case files include a number of discrete documents. These documents may include an initiating petition\, summons and subpoenas issued to the parties in the case and to witnesses\, bonds\, exhibits\, statements of fees\, and other documents created and filed with the Court during the process of the trial action. Civil cases may include affidavits of publication of summons in those cases where the defendant was not served personally\, as well as decrees detailing the disposition of,the case.",,Public,2 microfilm reels
14679,Box Elder County School District (Utah). Payroll Office,Payroll deduction authorization files,1960-,Alphabetical by deduction code,"Employee authorizations for payroll deductions for various voluntary (nontax savings) deductions such as credit union payments or savings plans\, life insurance\, association dues\, etc.\, used to provide proof to auditors that employee approved deductions. Includes signed authorizations.",Retain for 5 year(s) after final action,Private,
14624,Salt Lake City (Utah). Mayor : DePaulis,Newspaper clippings,1985-1991.,"Chronological, thereunder alphabetical by subject",These newspaper clipping files document the activities of the mayor's office and other city departments. Includes actual newspaper clippings and photocopies of newspaper articles.,,Public,
14671,Box Elder County School District (Utah). Payroll Office,Personnel action records,1960-,Alphabetical by employee surname,"Forms used to make corrections to payroll submitted by other district departments and schools. Includes date\, name\, school\, address\, telephone number\, social security number\, and sections for adding applicable information on new employees\, any salary adjustment\, and terminating employee.",Retain for 3 year(s),Public,
14716,Ogden Carnegie Free Library,Mound Fort Branch Library records,1916-1932.,Chronological,"These records document the Mount Fort Branch Library in Ogden. In 1916\, the Parent Teachers Association (PTA) of the Mound Fort School unsuccessfully attempted to establish a branch library in north Ogden. A library committee was organized in 1918/19 and books were assembled at the North Junior High School in 1919 and opened to the public during the evenings and summer months. The Ogden city commission provided limited funding and the library was as largely staffed by volunteers. Although as early as 1922 attempts were made turn to the library over to the Carnegie Free Library it was not accomplished until 1932. These records include a library history\, board minutes\, and financial records.",,Public,1 microfilm reel
14659,Weber County (Utah). County Assessor,Greenbelt lands classification plat maps,ca. 1950-1968.,Numerical by book and page.,"These plats document agricultural land assessed on the basis of its productive value rather than its market value under the Farmland Assessment Act. ""The owner of land eligible for valuation [under the Farmland Assessment Act] must submit an application to the county assessor of the county in which the land is located"" (UCA 59-2-508 (1995)).",,Public,
14720,Weber County (Utah). Library,Library histories,1903-1988.,Chronological,"These records document the history of the Ogden Public Library and its successor the Weber County Library. They include a history of the Ogden Public Library (1890-1901); specifications for the construction of the Carnegie Free Library; proposed 1949 addition to the Carnegie Free Library; a library needs assessment titled \, ""Your Library and Its Needs"" (1958); the articles of incorporation and constitution and bylaws for the Friends of the Library organization and its membership lists (1967-1988); and a brochure ""Weber County Library\, 1968-1978."" statistical summaries and histories).",,Public,1 microfilm reel
14673,Box Elder County School District (Utah). Payroll Office,Payroll voucher,1960-,Alphabetical by employee name,"Report form submitted by contracted and noncontacted employees before the fifth of each month authorizing payments for services rendered over and above their regular contract.(e.g.\, extended career ladder days\, substitute pay\, supervision of facilities\, adult education classes taught). Includes social security number\, employee name and address\, date\, budget number\, and a listing of days and hours\, services rendered where and for whom\, pay rate per day/hour\, amount due\, approval signatures of principal and supervisor/director\, and signature of claimant certifying amounts are accurate.",Retain for 3 year(s),Private,
14721,Weber County (Utah). Library,Southwest Branch Library scrapbook,1974-1987.,Chronological,"These are a chronological record of the activities in the planning and construction of the Southwest Branch in Roy. It includes photographs\, newspaper clippings\, flyers\, program notes\, brochures\, and other items pertaining to library activities.",,Public,1 microfilm reel
14737,Box Elder County School District (Utah). Division of School Food Services,School Food Services Department of Agriculture food usage and inventory report,1960-,Chronological,"Report submitted twice a year (June and December) to the Child Nutrition Section\, Utah State Office of Education\, used to verify usage of U.S. Department of Agriculture (USDA) food indicating what is being used\, how fast\, and whether usage complies to regulations. Includes program\, days in reporting period\, report closing date\, USDA food received\, units on hand\, units received for this report period\, transfers out of the School Food Authority (SFA)\, total available for use\, amount used this report\, adjustment\, and new inventory. The state maintains their copy (Series 12970) for 3 years after close of fiscal year to which records pertain and then destroy.",Retain for 3 year(s),Public,
14754,Sevier County (Utah). County Treasurer,Delinquent new tax sales report,1990-,"Numerical by district, thereunder by serial number","This computer report documents all current year delinquent taxes. It is used to create new tax sale records. All current year and subsequent tax payments are recorded on this report. It includes property owner's name and address\, account and serial numbers\, property description\, amount of taxes owing\, and spaces for recording payments made\, date paid\, receipt number and person making payments.",Retain for 5 year(s),Public,
14771,San Juan County (Utah). County Recorder,Grantor and grantee indexes,1883-,Alphabetical by surname,"These are alphabetical indexes where ""all deeds and final judgments or decrees partitioning or affecting title as to possession of real property."" The grantors' index contains the ""number of the instrument\, name of each grantor in alphabetical order\, name of the grantee\, date of instrument\, time of filing\, kind of instrument\, consideration\, the book and page and entry number in which it is recorded\, and a brief description of the premises"" (UCA 17-21-6(2)_(1995). The grantee's index contains the same information\, but is alphabetical by each grantee (UCA_17-21-6(3)_(1995). One volume (1919-1947) is titled ""Grantors to Index Mortgagers\,"" Book 1. Another (1936-1947) is titled ""Grantee's to dex Mortgagees"" Book 1. Both include information on grantees/grantors.",Retain permanently,Public,
14732,Box Elder County School District (Utah). Division of School Food Services,School Food Services Davis County School District packing sheets,1988-,"Chronological, thereunder alphabetical by school.","Packing lists accompanying all food purchases from the Davis School District\, used to verify shipments and receipt of food purchases. Includes date\, ticket number\, page and run numbers\, district name\, number of boxes delivered\, requisition number\, original quantity ordered\, quantity shipped\, still on order\, unit (case\, bag\, can)\, unit cost\, total cost\, item number\, item description\, and totals.",Retain for 1 year(s),Public,
14765,Carbon County (Utah). County Clerk,Business license applications,1960-,Alphabetical by business name,"These files contain information on all business licenses issued in the municipality. All businesses are required to be licensed before conducting business within municipal boundaries. They contain the application\, proof of payment\, and approval forms from regulatory departments (e.g.\, fire\, police\, health).",Retain permanently,Public,
14739,Box Elder County School District (Utah). Division of School Food Services,School Food Services verification report,1985-,Chronological,"Annual report submitted to the Office of Education's Child Nutrition Programs to verify accuracy of income levels and number of children served with free and reduced meals. Includes district name\, date\, total number of free/reduced price applications on file as of October 1\, and a three percent sample of children served\, how selection made (computer or random number table)\, total applications needed for verification purposes\, total applications actually verified\, total applications with no change in status\, total applications changed category\, total applications terminated because applicants failed to respond to survey\, whether verification completed by December 15\, and signature. Summary tracking verification form from each school include application,number\, head of household selected for verification\, whether free or reduced\, number of children\, indication of any change\, date\, any comments\, totals\, signature of verifying official\, and dates report completed and submitted to State.",Retain for 3 year(s),Public,
14828,Department of Transportation. Engineering and Operations. Project Development,Preconstruction program multiple project scheduling report,1994-,Chronological,"This report is generated by the Preconstruction Program Management System (PPMS). The information is used by Transportation managers to determine the status of each design project and to schedule department labor resources working on the projects. Information includes the management unit name\, project name\, activity description\, activity status\, planned starting and ending dates\, and days and hours worked to finish each activity. Activities include the following: select concept team\, develop concept plans\, inventory roadway conditions\, conduct concept management report\, develop mapping and topography\, review roadway plans\, and prepare for a public hearing.",Retain for 3 year(s),Public,
14853,Midway (Utah),Council minutes,1898-,Chronological,"These are the official record of the proceedings of regularly scheduled\, special and emergency council meetings. Includes date\, time\, and place of meeting\, name of members in attendance and those absent\, a record of subjects discussed\, statements of intent\, and a record of action taken.",Retain permanently,Public,3 microfilm reels
14351,Division of Community Development,Rental Rehabilitation Program environmental review files,1984-1991.,Numerical by Housing and Urban Development project number,"These environmental reviews\, photographs\, correspondence\, and related records document the responses of the Rental Rehabilitation Program to Environmental Impact Statements prepared by contractors. Information includes photographs of the structures to be rehabilitated and the surrounding area\, evaluations of how the project will impact the environment\, copies of environmental impact statements submitted by the contractor\, and the Rental Rehabilitation Program's response to that information.",,Public,
14385,South Davis Sewer District (Utah),Monthly discharge monitoring report,undated,,"These are monthly and quarterly reports on the daily operations of treatment plants. They are submitted to the State Bureau of Water Pollution and to the Environmental Protection Agency (EPA). These reports are a record of the average amount of pollution discharged into the waters of the municipality from National Pollutants Discharge Elimination System (NPDES) permit holders. They document the daily operations of the Water Reclamation Plant such as sewage flow\, grit removal\, chlorine usage\, residuals\, digester gas products\, and lab analytical results (40 CFR 122.41(j)(2) (2006)).",Retain for 5 year(s),Public,
14356,South Davis Sewer District (Utah),Resolutions,undated,,"These are formal statements of a decision\, or expression of opinion put before or adopted by the city council. They may perform the same function as an ordinance. Resolutions may include the following: establishing water and sewer rates\, charges for garbage collection and fees charged for municipal services\, establishing policies and guidelines\, and regulating the use and operation of municipal property (UCA 10-3-717).",Retain permanently,Public,
14384,South Davis Sewer District (Utah),Election ballots,undated,,"These are packets of official ballots of municipal elections cast by voters. ""Each election officer shall preserve ballots for 22 months after the election or until the time has expired during which the ballots could be used in an election contest"" (UCA 20A-4-202(2)(a) (2007)). If the election is not contested\, ""after that time\, destroy them without opening or examining them"" (UCA 20A-4-202(2)(d) (2007)).",Retain for 22 month(s) after resolution of issue,Public,
14390,South Davis Sewer District (Utah),As-built drawings,undated,,"These as-built drawings document all construction projects including runways\, cargo buildings\, terminals\, hangars\, and remodeling projects. They serve as a record of actual construction.",Retain permanently,Public,
14401,Farmington (Utah),Residential building plans,1984-1994.,,"These are the blueprints and specifications submitted by building contractors or owners when applying for a building permit for the construction of residential buildings. The specifications are compiled by the architect for use of contractor to complete detail work providing type\, grade\, brand of materials to be used and general conditions which govern the methods to be employed by the contractor in completing work as well as temporary facilities\, job cleanup\, security\, time limits\, deadlines\, and the responsibilities of the architect\, owner and contractor. They are used for determining code compliance and the enforcement of building codes. They are usually arranged by permit number or address.",,,
14397,South Davis Sewer District (Utah),Flow charts,undated,,These charts monitor the weekly flow of raw sewage coming into treatment plants and effluent water from the plants.,Retain for 6 year(s),Public,
14440,Department of Workforce Services. Division of Housing and Community Development,Home Program provider case files,1992-,"Chronological, thereunder alphabetical by name of service provider","This series is composed of contracts\, contract amendments\, applications\, monitoring reports\, correspondence\, and related documents. The series is maintained in order to document the provision of services to rehabilitate existing rental units. Funds for this program are provided through the U.S. Department of Housing and Urban Development and are made available to recipients as loans. Information includes descriptions of services provided\, location of services\, providers' names\, loan amounts\, evaluations of compliance with program rules\, and related information.",Retain for 10 year(s) after final action,Public,
14442,Granite School District (Utah),Student transcript,ca. 1907-,"Chronological, thereunder alphabetical by student surname","Official record of school attendance and high school graduation used to document graduation and to verify class attendance. Includes student name\, address\, birthdate\, parents' names\, high school classes and grades\, graduation date\, test scores\, grade point average\, and social security number.",Retain permanently,Exempt,
14470,Pleasant Grove (Utah),Nonresidential building plans,undated,,"These are the blueprints and specifications submitted by building contractors or owners when applying for a building permit for the construction of commercial\, industrial\, or apartment structures. The specifications are compiled by the architect for use of the contractor to complete detail work providing type\, grade\, brand of materials to be used and general conditions which govern the methods to be employed by the contractor in completing work as well as temporary facilities\, job cleanup\, security\, time limits\, deadlines\, and the responsibilities of the architect\, owner and contractor. They are used for determining code compliance and the enforcement of building codes. They are usually arranged by permit number or address.",Retain for 7 year(s),Public,
14467,Pleasant Grove (Utah),Building cards,undated,,"These reference card files record the issuance of building permits\, names of owner and contractor\, address and type of permit. They are usually arranged numerically by permit number and serve as an index to the permit files.",Retain permanently,Public,
14472,Pleasant Grove (Utah),Construction reports,undated,,"These reports are a monthly summary of construction and demolition activity in terms of permits\, cost\, and housing units. They are created from information provided from the permit invoices and show the comparison to same month in the previous two years. They are used for statistical analysis of current development trends. This information is submitted to both the U.S. Census Bureau and Utah Bureau of Economic and Business Research.",Retain for 2 year(s),Public,
14511,Pleasant Grove (Utah),Arrest warrant logs,undated,,"These are a court authorization for the police to make an arrest. After the warrant is served the original is returned to the court. A log is kept of all warrants served indicating date and time served\, name of person served\, and purpose. Log is usually arranged chronologically by date.",Retain for 1 year(s),Public,
14519,Pleasant Grove (Utah),Chemical analysis records,undated,,"These are records of individuals who have been chemically tested for suspicion of or arrested for driving under the influence of alcohol or drugs. They usually include the chemical analysis reports which show subject\, date\, case number\, time of test\, testing officer\, instrument serial number\, and test results (UCA 41-6-44.3). Usually these tests are part of the case file and are filed by case number. A copy is frequently attached to the arrestee's criminal history file.",Retain for 3 year(s),Private,
14486,Pleasant Grove (Utah),Meter books,undated,,"These books record the readings of customer's water\, sewer or electric meters by municipal employees. They are used for billing purposes. They include name of employee reading meter\, meter readings\, date read\, account number\, billing code\, final reading\, reasons for turnoff\, if meter was pulled or reinstalled\, and meter charges.",Retain for 3 year(s),Public,
14524,Pleasant Grove (Utah),Field interrogation reports,undated,none,"This is a limited informational report filled out by a peace officer. The report contains information on suspicious persons an officer has stopped. It includes descriptions of individual and vehicle\, time and place of contact\, and reason for suspicion.",Retain for 1 year(s),Protected,
14542,Pleasant Grove (Utah),Water consumption reports,undated,,"These reports consist of monthly statistics of daily water consumption. They are used for research and litigation purposes and to assist in predicting future flows and peak demands. They include water consumption in million gallons\, and cubic feet from treatment plants\, springs\, artesian wells\, pumped wells\, and reservoirs along with precipitation amounts.",Retain for 1 year(s),Public,
14551,Pleasant Grove (Utah),Sewer main location plats,undated,,"These are plat drawings of each municipal street detailing all sewer mains in the municipality system by area number. They are used to locate sewer mains. They include drawings of all sewer mains in municipal system showing depth of sewer mains\, percentage of grade\, location of lateral connections and sewer manholes\, and size of lines.",Retain until superseded,Public,
14543,Pleasant Grove (Utah),Daily pump station well reports,undated,,"This is a daily monitoring report of a water system. This report shows the time pumps or wells are started and stopped\, hours run\, power used and amount of water pumped. A summary report is usually created from these daily reports.",Retain for 2 year(s),Public,
14561,Pleasant Grove (Utah),Lawsuit case files,undated,,"These are case files for lawsuits filed by the city and those filed against the city. They are used in pleading cases in court and later for research purposes. They contain various court pleadings\, research material\, and attorneys' notes.",Retain for 7 year(s) after case is closed,Public,
14581,Pleasant Grove (Utah),General obligation bonds,undated,,"These issued bonds are not payable solely from revenues other than those derived from ad valorem taxes. They constitute a full general obligation of the municipality for the prompt and punctual payment of principal and interest on which the ""full faith and credit"" of the municipality (UCA 11-14-19).",Retain for 1 year(s) after final action,Public,
14582,Pleasant Grove (Utah),Certification of bond redemption and destruction,undated,,These are certificates sent to the municipality by the paying agent which track payment and destruction of bond coupons.,,Public,
14593,Department of Health and Human Services. Division of Child and Family Services. Clearfield Office,Substantiated child abuse and neglect case files,1990-1995.,Alphabetical by client surname,"This record series is a case file of reported damage or threatened damage to the physical or emotional health and welfare of a child through neglect or abuse and includes causing non-accidental physical or mental injury\, incest\, sexual abuse\, sexual exploitation\, molestation\, or repeated negligent treatment or maltreatment. Investigations are required upon receipt of a report in an effort to protect the best interest of the children\, offer protective services to prevent harm to the children\, stabilize the home environment\, and preserve family life when possible. Information from Abuse and Neglect Report 741 is put into the Central Register (which is an automated data record on the agencies local data system established by UC 78-3b-12).__This,series includes the Child Abuse/Neglect Report (Form 741)\, a narration for services\, a listing of the type of services\, a rehabilitative treatment plan\, and all other data collected as a result of an investigation.",Retain for 100 year(s) after case is closed,Controlled,
14603,Pleasant Grove (Utah),Eligibility list or register,undated,,These are lists of individuals eligible to fill specific municipal positions.,Retain for 2 year(s),Public,
14577,Pleasant Grove (Utah),Loss control inspection reports (Risk Management),undated,,"Each year a municipality may undertake self-inspection to identify potential hazards within their buildings or on their grounds. If the agency completes this report\, they can get a 15 percent discount on their premium after a follow-up survey has been conducted. This record might in defense of a claim.",Retain for 12 year(s),Public,
14597,Pleasant Grove (Utah),Special assessment ledgers,undated,,These ledgers record the expenditures for taxes levied for special assessments.,Retain for 3 year(s),Public,
14623,Salt Lake City (Utah). Mayor : DePaulis,General subject files,1985-1991.,Alphabetical by subject,"Business-related correspondence which provide unique information about agency functions\, policies\, procedures\, or programs. These records document material discussions and decisions made regarding all agency interests\, and may originate on paper\, electronic mail\, or other media. The correspondence is filed separately from program and project case files.",,Public,
14632,Salt Lake City (Utah). Mayor : DePaulis,Personnel files,1990-1991.,Alphabetical by name,"These files document activities between the mayor and individual department heads (police chief\, fire chief\, etc.). Includes correspondence\, memoranda\, reports\, and letters of recommendation.",,Public,
14627,Salt Lake City (Utah). Mayor : Wilson,General subject files,1979-1985.,None,"Business-related correspondence which provide unique information about agency functions\, policies\, procedures\, or programs. These records document material discussions and decisions made regarding all agency interests\, and may originate on paper\, electronic mail\, or other media. The correspondence is filed separately from program and project case files.",,Public,
14625,Salt Lake City (Utah). Mayor : DePaulis,Correspondence (outgoing),1987-1991.,Alphabetical by staff member's names.,"Business-related correspondence which provide unique information about agency functions\, policies\, procedures\, or programs. These records document material discussions and decisions made regarding all agency interests\, and may originate on paper\, electronic mail\, or other media. The correspondence is filed separately from program and project case files.",,Public,
14661,Department of Corrections. Adult Probation and Parole Division,Interstate compact correspondence,1983-,Alphabetical by subject.,"Documents pertaining to probationers and parolees concerning courtesy supervision by another state. The crime may have been committed in Utah\, but the offender may have issues or relatives that make it more efficient and effective to have another state supervise them.",Retain for 3 year(s),Private,
14709,Department of Human Services. Division of Child and Family Services. Midvale Office,Adoption case files,1930-1995.,Alphabetical by child surname,"These files document adoption placements for children whose birth parents have either been deprived of or have permanently relinquished their parental rights.,They include a face sheet\, intake information\, social history\, closing information\, medical\, genetic\, and birth information\, educational records\, psychological evaluations\, and birth certificates. Also included are court orders\, adoption reports\, summons\, paternity notices\, record of adoptions\, termination of parental rights\, administrative reviews\, investigative reports\, handwritten notes\, financial reports\, and correspondence.",Permanent. Retain for 100 year(s),Controlled,
14670,Department of Health. Division of Medicaid and Health Financing. Bureau of Authorization and Community Based Services,Ulcer patient bed denials,1990-,"Chronological by year, thereunder alphabetical by patient last name","Applications and denial letters. These are applications sent to the bureau by medical providers requesting payment the clinitron bed for their patients with chronic ulcers\, and who are insured through medicare or medicaid.",Retain for 6 year(s),Private,
14680,Box Elder County School District (Utah). Payroll Office,Payroll garnishments,1980-,Chronological,Garnishments or levies for debts owed by school district employees and attached to employees earnings. Includes,Retain for 3 year(s) after resolution of issue,Private,
14715,Ogden Carnegie Free Library,Audit reports,1930-1964.,Chronological.,"These are reports prepared by external auditors examining and verifying the library's financial activities for the year. ""The audit required for any fiscal year shall be completed within six calendar months after the close of the fiscal year"" (UCA 51-2-2_ (1993)). The audit is required to include ""the financial statements; the auditor's opinion on the financial statements; a statement by the auditor expressing positive assurance of compliance with state fiscal laws identified by the state auditor; a copy of the auditor's letter to management that identified any material weaknesses in internal controls discovered by the auditor and other financial issues related to the expenditure of funds received from federal\, state\, or local governments to be considered by management; and management's response to the specific recommendations"" (UCA 51-2-3(1)_(1993)).",,Public,1 microfilm reel
14674,Box Elder County School District (Utah). Payroll Office,Payroll correspondence file,1950-,Alphabetical by employee surname,"Payroll correspondence including letters from business administrator to retiring district employees on final payments for unused sick leave. The letters include employee name\, how bases were computed\, and number days computed. The official copy is retained in the employees personnel file.",Retain for 3 year(s),Private,
14710,Department of Health and Human Services. Division of Child and Family Services. Saint George Office,Adoption case files,1930-,Alphabetical by child surname.,"These files document adoption placements for children whose birth parents have either been deprived of or have permanently relinquished their parental rights. They include a face sheet\, intake information\, social history\, closing information\, medical\, genetic\, and birth information\, educational records\, psychological evaluations\, and birth certificates. Also included are court orders\, adoption reports\, summons\, paternity notices\, record of adoptions\, termination of parental rights\, administrative reviews\, investigative reports\, handwritten notes\, financial reports\, and correspondence.",Permanent. Retain for 25 year(s),Controlled,
14734,Box Elder County School District (Utah). Division of School Food Services,School Food Services school lunch agreements,1985-,Chronological,"Annual agreements between the district and the local Head Start Program and Community Family Partnership Program to provide meals for the children being served by the programs. Includes the agreements containing the meal rates\, instruction on pickup\, and record keeping requirements.",Retain for 4 year(s),Public,
14736,Box Elder County School District (Utah). Division of School Food Services,School Food Services monthly meals payment report,1985-,Chronological,"Monthly computer report and bank deposit slips on monies collected for meals served during month\, which are submitted by the elementary schools to the district business administrator. They are used by the district to reconcile bank deposits. Includes amounts collected from teachers and staff\, and number of students with reduced costs\, regular students\, other adults\, and daily and monthly totals.",Retain for 3 year(s),Public,
14759,Box Elder County School District (Utah). Payroll Office,Payroll monthly payroll deduction billings,ca. 1965-,"Chronological, thereunder alphabetical by company name","Deduction letters from insurance companies attached to payroll listing employees enrolled in optional deductions for specialized insurance\, serve as insurance billing. Includes billings and deduction sheet.",Retain for 4 year(s),Private,
14738,Box Elder County School District (Utah). Division of School Food Services,School Food Services monthly Department of Agriculture food usage sheet,1980-,"Chronological, thereunder alphabetical by school","Monthly inventory of the usage of U.S. Department of Agriculture (USDA) food\, listing food totals provided to schools and then submitted to the district school lunch program indicating usage at the end of each month. This sheet is used to compile the Department of Agriculture food usage and inventory report (Series 14737). Includes school name\, month and year\, USDA food received\, amounts\, and inventories on hand.",Retain for 3 year(s),Public,
14811,Department of Community and Culture. Office of Ethnic Affairs. Hispanic Affairs,Hispanic Affairs executive correspondence,1986-2013.,Chronological by date.,This correspondence of the director of the Office of Hispanic Affairs documents the executive activities of the office.,,Public,
14858,Midway (Utah),Resolutions,1971-,Chronological,"These are formal statements of a decision\, or expression of opinion put before or adopted by the city council. They may perform the same function as an ordinance. Resolutions may include the following: establishing water and sewer rates\, charges for garbage collection and fees charged for municipal services\, establishing policies and guidelines\, and regulating the use and operation of municipal property (UCA 10-3-717).",Retain permanently,Public,
14860,Provo (Utah). Community Development Department,Zoning enforcement records,1959-,Chronological,"Complaint forms used for keeping notices of violations of Zoning Code. Files are closed either through court action or voluntary compliance. Includes complaint date\, complainant\, zoning officer\, business or individual\, property address\, county plat number\, business license number\, zone\, description of violation\, action taken\, and follow up.",Retain for 4 year(s),Protected,
14825,Department of Workforce Services. Office of Child Care,Executive correspondence,1990-2005.,"Alphabetical by subject, employee name, or outside correspondent name, thereunder chronological","This correspondence of the director of the Office of Child Care and general office correspondence with high ranking state and national officials document the communication of an executive nature of the Office of Child Care. Correspondence included could be with the Governor's Office\, the Office of Planning and Budget\, members of the State Legislature\, and members of the Utah Congressional Delegation.",Permanent. Retain for 5 year(s),Public,
13755,South Valley Water Reclamation Facility (Utah),Building plans and specs,1981-,Numerical,"These are the blueprints and specifications submitted by building contractors or government agencies applying for a building permit for the construction of government buildings. The specifications are compiled by the architect for use by the contractor to complete detail work providing type\, grade\, brand of materials to be used\, and general conditions which govern the methods to be employed. They also identify the temporary facilities\, job cleanup\, security\, time limits\, deadlines\, and responsibilities of the architect\, contractor\, and government agency. They are used for determining code compliance and the enforcement of building codes. The plans are usually arranged by permit number or address.",Retain permanently,Public,
13751,Washington County (Utah). Planning Commission,Planning Commission minutes,1978-,Chronological,"These are minutes of meetings and hearings held by the planning commission. ""The commission shall consist of seven members appointed by the chief executive officer with the advice and consent of the [county commission]"" (UCA 17-27-201 (1991)). The planning commission is required to prepare and recommend master plans and amendments\, zoning ordinances\, subdivision regulations and amendments\, conditional use permits\, and approval or denial of subdivision applications as specified in UCA 17-27-204 (1991).",Retain permanently,Public,2 microfilm reels
13770,South Valley Water Reclamation Facility (Utah),State treasurer's accounting statements,1990-,Chronological,"These are quarterly reports of monies deposited with and invested by the State Treasurer under the State Money Management Act (UCA 51-7) (2010)). These statements are required by law (UCA 51-7-9 (1984)). They include a deposit form\, an account statement and an investment credit notice.",Retain for 1 year(s),Public,
13782,South Valley Water Reclamation Facility (Utah),Vehicle maintenance records,undated,Chronological,"These are daily maintenance records on all municipal vehicles. They are used to provide a maintenance history and include work order number\, dates\, maintenance performed\, mileage of vehicle\, problem type\, driver's name\, and action taken.",,Public,
13754,South Valley Water Reclamation Facility (Utah),Grant records,1981-,Chronological,"These are reports on the administrative and fiscal operations of federal or state funded programs compiled on a monthly\, quarterly\, or semi-annual basis. It also includes supporting documentation.",Retain for 5 year(s),Public,
13789,Department of Corrections. Law Enforcement Bureau,Investigative case file logs,1991-,Alphabetical by subject's surname,"This log is created by the Investigations Bureau staff to locate and reference an investigative case file. This logs references all investigations including civil\, criminal\, personnel\, and inmate grievances. Information includes name of subject\, case file number\, USP (Utah State Prison) case number\, date\, type of complaint\, investigator to whom subject is assigned\, and dates file was opened and closed.",,Protected,
13781,South Valley Water Reclamation Facility (Utah),Maintenance equipment manuals,1986-,Alphabetical,"These files contain copies of documents retained strictly for reference and informational purposes which are not part of the official files. Include copies of reports\, studies\, special compilations of data\, drawings\, periodicals\, books\, clippings\, brochures\, catalogs\, and vendor price lists.",Retain until superseded,Public,
13873,Southwest Utah Public Health Department (Utah),End-of-month work summary,1987-,"Chronological, thereunder numerical by employee identification number","This summary tabulates monthly the daily activities of each employee and is used to verify employee activities and to create reports. It includes employee identification number and name\, month and year\, and tabulations of daily mileage totals\, travel expenses\, total public health hours\, compensatory time earned and taken\, sick leave earned\, vacation time earned\, chargeable hours\, employee's signature\, and immediate supervisor's signature.",Retain for 4 year(s),Public,
13888,Department of Health and Human Services. Division of Child and Family Services. Provo Office and Western Region Administration,Warrant requests (FI 51,1975-,Numerical by warrant number,Requests from state agencies to the Division of Finance to pay vendors for supplies and/or services the vendors have provided to the agencies.,Retain for 7 year(s) after case is closed,Public,
14017,Kane County (Utah). County Recorder,Fee and entry books,1889-,Numerical by entry number,"These records reflect the payment of fees for the recording of legal instruments ""entered in the order of its reception or entry."" They contain the amount of fee paid for recording or filing; names of persons involved; entry number; book and page recorded; and type of instrument. They are arranged numerically by entry number (UCA 17-21-6(1) (1990).",Retain permanently,Public,
14025,Kane County (Utah). County Recorder,Subdivision maps,undated,,"These are maps for new subdivisions. Before a subdivision is officially created a subdivision map must be recorded with the county recorder (UCA 10-9-26; 57-5-3 (1990)). All subdivisions must be approved by the ""the legislative authority of the city or town in which such land may be situated\, or in the absence of such legislative authority by the legislative authority of the county in which the town is situated\,"" before the subdivision map is recorded by the county recorder (UCA 17-21-8 (1990)).",Retain permanently,Public,
14013,Kane County (Utah). County Recorder,Condominium filings and indexes,undated,,"The county recorder is required to maintain an index ""whereby the record of each condominium project contains a reference to the declaration\, each conveyance of\, lien against\, and all other instruments referring to a unit affected by such declaration\, and the record of each conveyance of\, lien against\, and all other instruments referring to a unit shall contain a reference to the declaration of the property of which the unit is a part"" (UCA_ 57-8-12(2)_(1990).",Retain permanently,Public,
13974,Department of Human Services. Division of Child and Family Services. Park City Office,Child protective services investigation case files,1985-2010.,Alphabetical by client surname,"These files document determination of child abuse and neglect of children. Child protective service workers use this information to determine whether or not a child is the victim of abuse or neglect. Information includes name\, court actions\, investigations\, family information\, psychiatric and psychological information\, and victim information.",Retain for 100 year(s) after case is closed,Exempt,
14014,Kane County (Utah). County Recorder,Condominium maps,undated,,"These are ""standard size original linen maps made by a registered Utah land surveyor\,"" recorded with the county recorder. They include ""a description of the surface of the land included within the project\, including all angular and linear data along the exterior boundaries of the property ._._._ linear measurements and location\, with reference to the exterior boundaries\, of building or buildings ._._._ diagrammatic floor plans _._._._ description or delineation of the boundaries of the unit or convertible space _._._._ a distinguishing number or other symbol for every physical unit identified on the record of survey map; ._._._ to the location and dimensions of all easements appurtenant to the land included in the project; the 'convertible space' for each space"" (UCA 57-8-13(1)_ (1990).",Retain permanently,Public,
14049,Sevier County School District (Utah),Teachers records,1917-1975.,alphabetical,"These are old books title ""Composition"" which document teacher salary and payroll. This includes pay period\, deductions and gross salary.",,Private,
14077,Department of Health. Division of Medicaid and Health Financing. Bureau of Authorization and Community Based Services,Client correspondence and daily log sheets,1992-,Chronological,These records document the daily correspondence written by the agency to clients or medical providers concerning specific clients or providers. Information also includes daily log sheets which list activities of the client case file.,Retain for 6 year(s),Private,
14151,Department of Health. Bureau of Chronic Disease Control,Personal health surveys,c. 1993-2009.,"Alphabetical by school name, thereunder numerical by survey number","These surveys are used by the division to identify health concerns of high school students. The survey indicates health behavior disease risk factors\, and the attitudes of these students so the Health Department can create and plan better health education programs and evaluate the effectiveness of current programs. Information includes general information\, such as\, age\, height\, race\, gender\, family health histories\, and individuals previous health care. Also includes student life style information\, such as\, smoking\, drinking\, eating habits\, and religion.",Permanent. Retain for 25 year(s),Public,
14095,Dept. of Health. Office of Strategic Planning and Evaluation,Organizational records,1972-1993.,none,"Records detailing an organization\, which could include charts\, functional statements\, reorganization studies. Also administrative maps that show regional boundaries and headquarters of decentralized agencies or that show the geographic extent or limits of an agency's programs and projects.",,Public,1 microfilm reel
14152,District Court (Third District),Board of Trade Minute Book,1880.,Chronological by date.,Historic financial records from the Territorial Third District Court.,,Public,
14145,Southwest Utah Public Health Department (Utah),Program operational records,1979-,"Chronological, thereunder alphabetical by","These records document the operations of local WIC programs. These records include a variety of preliminary reports (monthly\, activity\, summary reports) and related correspondence.",Retain for 3 year(s) after completion of publication or report,Private,
14177,Department of Health. Division of Medicaid and Health Financing. Bureau of Authorization and Community Based Services,Children's special medical needs approvals and denials,1991-,Alphabetical by child surname,"These are records of children\, under the age of twelve\, that are seeking medical assistance for their special health needs. The applications are submitted by health care providers for payment of special items\, such as wheel chairs\, leg braces\, crutches\, etc. Also used for medical procedures for the children. Information includes application\, approval or denial letters\, specific items or medical procedure requested\, and reason for agency approval or denial.",Retain for 6 year(s),Private,
14173,Lehi (Utah),Patient logs,1952-1953; 1960-1967.,Chronological.,"Includes patient registers\, temperature logs\, EKG registers\, and narcotic logs.",,Private,
14252,Utah State Tax Commission. Property Tax Division,Public utility and natural resources recapitulations,1938-,Chronological by date.,Total valuations for both public utility companies and natural resource companies. One section shows total values for each type of company. Other shows allocations to each county for each type of company. Also includes taxation codes.,,Public,
14299,Dixie Deer Special Service District (Utah),State special service district survey,1989-,Alphabetical,"This survey provides the Special District Review Committee with pertinent information in understanding the overall operations of othe district. It includes a series of questions including name of board\, whether board is appointed or elected\, what type of compenstation they received\, what and how many employees\, type of district policies\, budget information\, and services provided.",Retain for 1 year(s),Public,
14323,Southwest Utah Public Health Department (Utah),"Hotels, motels, resorts, and labor camps inspection report",1972-,Alphabetical by company name,"This state report form documents health inspections of all hotels\, motels\, resorts\, and labor camps. Any deficiencies discovered in the inspection must be corrected before next routine inspection or a specified period or facility could be closed until work is completed. The report form includes establishment's name\, establishment type\, city\, county\, lodging unit numbers\, secondary water source\, on-site sewage disposal type\, owner's name and address\, health district\, lessee's name and address\, inspection type (routine\, complaint\, construction inspection\, request\, follow-up inspection\, pre-opening inspection\, survey\, and other)\, and results of inspection concerning water supply\, wastewater disposal\, service buildings or restroom facilities\, housing\, laundry facilities\, swimming or wading facilities\, solid waste\, and specific remarks\, date\, owner's or representative's signature\, and sanitarian's",Retain for 3 year(s),Public,
14308,Southwest Utah Public Health Department (Utah),Medicaid notification reports,1967-,Alphabetical by surname,"This report lists all individuals or families in the county on medicaid including high risk individuals. It is used to ensure that all individuals eligible to enroll in Medicaid programs are notified and to determine individual eligibility. The report includes case number\, recipient name\, address\, telephone number\, and identification number\, birth date\, whether they have seen a doctor or dentist\, date of eligibility\, and mother's name.",Retain for 3 year(s),Private,
13779,South Valley Water Reclamation Facility (Utah),Laboratory operation manuals,undated,Alphabetical,"These files contain copies of documents retained strictly for reference and informational purposes which are not part of the official files. Include copies of reports\, studies\, special compilations of data\, drawings\, periodicals\, books\, clippings\, brochures\, catalogs\, and vendor price lists.",Retain until final action,Public,
13787,Department of Corrections. Law Enforcement Bureau,Investigative case files,1991-,Alphanumerical by case file number,"These records are created by the department and consist of all investigative files including employee/personnel conduct\, background investigations\, criminal and civil investigations\, and inmate grievance investigations. The information is used for administrative purposes and for criminal prosecution or disciplinary action. These files may contain information on private citizens who may be involved as well as individuals working for\, contracting with\, or being supervised by the Department of Corrections. This record series began in 1991 and was created to bring series 3162-Criminal investigation case files\, series 6301-Personnel investigation files\, series 84269-Background investigation files\, series 84270-Civil,investigation case files\, and series 84271-Inmate grievance investigation case files into one series. These five series were closed and this series created under a new office\, the Investigations Bureau. The department reorganized and made these changes to better manage their investigations and to consolidate the records into one office. nformation may include personal data\, investigative reports\, witness statements\, law enforcement information (police reports\, etc.)\, credit history\, criminal history\, taped/transcribed conversations\, video taped activities\, photographs\, lab reports\, evidence\, and any other information pertinent to the reasons for the investigation.",Retain for 10 year(s) after case is closed,Protected,
14330,Southwest Utah Public Health Department (Utah),Private well records,1972-,Alphabetical by company name,"These records document the approval of the department for the construction and use of private wells\, as authorized by UCA 26A-1-115(1) (1992). The State Health Department maintains the listing of all private wells and retains record copy of state approvals. These records include the property address\, owner name\, contractor's name\, final inspection date\, subdivision where property is located\, water supply type\, source\, and description\, whether construction approved or not\, results of water quality tests\, and inspector's name.",Retain until disposition of asset,Public,
14358,South Davis Sewer District (Utah),Contracts,undated,,"These files contain official agreements enforceable by law\, to acquire or incur services\, products. File may also include ordinances\, bonds\, job specification books\, and related correspondence.",Retain permanently,Public,
14383,South Davis Sewer District (Utah),Work orders,undated,,"These are authorization forms for repair or maintenance work on department vehicles\, equipment\, or municipally-owned facilities or structures.",Retain for 3 year(s),Public,
14328,Southwest Utah Public Health Department (Utah),"Licensed/unlicensed day care facilities, group homes, and jails inspection reports",1972-,Alphabetical by company name,"These report forms document inspections of licensed/unlicensed day care facilities\, group homes\, and jails. These inspections are part of the local health departments duties as specified in UCA_26A-1-114_(1)(g) (2011). These forms include facility's name and address\, operator's name\, facility type\, indications whether inspection identified any deficiencies in facility's structure\, bathrooms\, safety\, plumbing\, outside facilities\, food service\, vermin control\, housekeeping and general cleanliness\, managers signature and telephone number\, environmental health specialist's signature and date\, and an indication whether inspection approved\,conditionally approved\, or denied the continued operation of facility. Any identified deficiencies are required to be completed within thirty days or facility could be closed for noncompliance.",Retain for 6 year(s),Public,
14336,Southwest Utah Public Health Department (Utah),Swimming pool inspection report,1972-,Alphabetical by company name,"This is a report on the inspection of public swimming pools as required by UCA 26A-1-114(1) and 26-15-2 (1992). This report form includes the pool name\, pool address\, owner's name\, operator's name\, the date and time of the inspection\, the number of bathers during the inspection\, inspector's name\, and inspection results.",Retain for 4 year(s),Public,
13736,Public Service Commission,Tariffs,1982-,none,These are documents that are related to tariffs imposed by the Commission.,Retain for 10 year(s),Public,1 microfilm reel
13777,South Valley Water Reclamation Facility (Utah),Annual financial reports,1989-,Chronological,"These are statistical reports on the financial affairs of the entire agency or a specific department. These reports usually include a statement on the value of all agency owned property\, and an accounting of all income and expenditures in relationship to the final budget.",Retain permanently,Public,
13749,Lehi (Utah),City officials register,1906-1915.,Chronological,"This register contains a listing of all elected and appointed city officials. It is used for reference purposes. It includes the name of the elected or appointed official\, residence\, office\, date of election or appointment\, beginning and ending term dates\, amount of bond posted\, name of sureties and remarks (usually date of resignation or date of death).",,Public,
13757,South Valley Water Reclamation Facility (Utah),Construction reports,1992-,Chronological,"These reports are a monthly summary of construction and demolition activity in terms of permits\, cost\, and housing units. They are created from information compiled from the permit invoices and show the comparison to the same month for the previous two years. They are used for statistical analysis of current development trends. This information is submitted to both the U.S. Census Bureau and Utah Bureau of Economic and Business Research.",Retain for 2 year(s),Public,
13784,South Valley Water Reclamation Facility (Utah),Maintenance purchase orders,1990-,Chronological by work order date,"These are records authorizing the purchase of supplies or equipment by the municipality. They contain the name of the requesting agency\, name of vendor\, item\, date ordered\, delivery date\, purchase order number\, account charged\, and authorizing signature.",Retain for 4 year(s),Public,
13838,District Court (First District : Cache County),Adoptions,1915-,Numerical by case number,These case files document all adoptions handled in the First District Court for Cache County.,Permanent. Retain for 9 year(s),Exempt,
13952,Board of Education. Division of Rehabilitation Services.$bGovernor's Committee on Employment for People with Disabilities,Telephone message registers,1988-2016.,Numerical by year,"Message registers\, logs\, performance reports\, daily load reports\, and related or similar records.",Retain for 6 month(s),Public,
14018,Kane County (Utah). County Recorder,Grantor and grantee indexes,undated,Alphabetical by first letter of grantee's/grantor's surname,"These are alphabetical indexes where ""all deeds and final judgments or decrees partitioning or affecting title as to possession of real property."" The grantors' index contains the ""number of the instrument\, name of each grantor in alphabetical order\, name of the grantee\, date of instrument\, time of filing\, kind of instrument\, consideration\, the book and page and entry number in which it is recorded\, and a brief description of the premises"" (UCA 17-21-6(2)_(1990). The grantee's index contains the same information\, but is alphabetical by each grantee (UCA_17-21-6(3)_(1990).",Retain permanently,Public,
13955,Department of Workforce Services. Office of Rehabilitation. Governor's Committee on Employment for People with Disabilities,Employer recognition files,1982-2020.,Numerical by year.,"Records created by a committee or conference\, including advisory committee's relating to executive establishment\, organization\, membership\, and policy. Includes agenda\, meeting minutes\, final reports\, and related records documenting the accomplishments of official boards and committees.",Permanent. Retain for 3 year(s),Public,
14016,Kane County (Utah). County Recorder,Federal tax lien notices and certificates of discharge,undated,,"These are notices of liens against persons for delinquent income tax under the Internal Revenue Code and filed with the county recorder ""of the county within which any property subject to such lien is situated"" (UCA 38-6-1 (1990)). ""The certificate of discharge of any tax lien issued by the collector of internal revenue\, or other proper officer\, is filed in the office of the county recorder where the notice of lien is filed"" (UCA 38-6-3_(1990)). The index contains name and residence of taxpayer named in the notice\, collector's serial number\, date and hour of filing\, the amount of lien with interest\, penalties\, and costs\, and date of release of lien (UCA 38-6-2 (1990)). The county recorder is also required to index the certificate of discharge (UCA 38-6-3 (1991)).",Retain for 18 month(s) after resolution of issue or,Public,
14037,State Land Board,Tax and county deeds records,1940-1983.,None.,"These deeds are issued by the county auditor conveying property to purchasers of real property sold for delinquent taxes on property that has been struck to the county. ""The county auditor may\, in the name of the county\, execute deeds conveying in fee simple all property sold at public sale to the purchaser and to attest this with the auditor's seal. Deeds issued by the county auditor . . . shall [include] the total amount amount of all the delinquent taxes\, penalties\, interest and administrative costs which were paid in for the execution and delivery of the deed\, the year for which the property was assessed and sold to the county at preliminary sale\, a full description of the property and the name of grantee\, and when executed and delivered by the auditor"" (UCA 59-2-1351(6) (1990)). A copy of any deed issued by the county auditor shall be recorded by the county auditor and a copy of the deed ""shall be promptly sent to the State Land Board"" (UCA 59-2-1351(5) (1990)). These deeds are,issued by the county auditor conveying property to purchasers of real property sold for delinquent taxes. ""The county auditor may\, in the name of the county\, execute deeds conveying in fee simple all property sold at public sale to the purchaser and to attest this with the auditor's seal. Deeds issued by the county auditor . . . shall [include] the total amount of all the delinquent taxes\, penalties\, interest and administrative costs which were paid in for the execution and delivery of the deed\, the year for which the property was assessed and sold to the county at preliminary sale\, a full description of the property and the name of grantee\, and when executed and delivered by the auditor"" UCA_ 59-2-1351.1(9)(b)_(2000)). The deed issued by the county auditor ""shall be recorded by the county recorder"" (UCA_59-2-1351.1(9)(c)_(2000)).",,Public,1 microfilm reel
14038,State Land Board,School lands sales records,undated.,alphabetical,,Retain permanently,,15 microfilm reels
14089,Department of Health,Utah Tumor Registry records,1951-1953.,Alphanumerical,"Individual patient survey forms noting registry number\, patient's name and other data\, diagnosis information\, treatment\, patient condition\, physician\, and next of kin. Compiled for the creation of a state tumor registry.",,Private,0.20 cubic foot 5 microfilm reels
14119,Utah State Tax Commission. Auditing Division,Audit tax and selection manuals,1990-,Alphabetical by tax type,"Audit manuals used by the division to establish criteria and guidelines for the agency\, division\, and its employees to select\, prepare\, conduct\, finalize and otherwise perform tax audits on businesses and individuals. These manuals cover all taxes imposed by statutes which taxpayers are required to pay under Title 59 of the Utah Code Annotated. Information contains audit selection criteria\, definition\, scope of audit approach standards for dealing with tax payers\, penalty assessment guidelines\, bankruptcy procedures\, audit program internal controls\, checklists\, reports\, work paper preparation requirements\, notes\, letters\, and other materials and standards used to conduct\, prepare\, schedule and finalize audits.",Permanent. Retain until superseded,Protected,
14111,Department of Health and Human Services. Community Health and Well-Being. Division of Population Health. Office of Emergency Medical Services and Preparedness.,Emergency medical services provider licensure records,1972-,Alphabetical by provider name,"These records support the agency's function to coordinate the statewide emergency medical services communication systems. This series contains licensure records used to document that emergency medical services providers have met all state regulations (26-8a-105(1) (2014)). Information required to verify that regulations are met include facility and equipment inspections\, insurance\, and personnel rosters.",Retain for 8 year(s),Public,
14082,Utah Symphony Society Orchestra,Scrapbooks,1940-1983.,Chronological in numbered books,,,,10 microfilm reels
14092,Department of Health and Human Services. Community Health and Well-Being. Division of Population Health. Office of Communicable Diseases.,Historical cohort pieces,ca. 1877-1948.,"by ward or stake, thereunder chronological","This series is comprised of LDS membership records from several wards in western Millard County that at one time were all part of the LDS Deseret Stake. The records in State Archives possession are microfilm copies that were obtained from the LDS Church\, presumably for use in some kind of study of communities by the Department of Health. The records include some Millard/Deseret Stake member records\, as well as member records from the Delta 1st\, 2nd\, and 3rd Wards\, the Deseret Ward\, and the Hinckley Ward. The member records include such documents as membership rolls\, records of births\, blessings\, baptisms\, priesthood ordinations\, and deaths.",,,6 microfilm reels
14144,Southwest Utah Public Health Department (Utah),Children'special health services client files,1990-,Numerical by color,"These client files document services provided to handicapped children through various clinics such as pediatric assessment\, orthopedic\, neurological\, cardiac\, orofacial\, etc. The records are transferred from local health departments to the state and back depending on clinic location. After case is closed the client file is transferred to the State Health Department. The client files include a face (summary) sheet\, release of information form\, application for services form\, registration form\, an authorization for service form\, referral for services form\, clinic physician's recommendation form\, clinic summary and rescheduling form\, progress notes\, growth charts\, questionnaires for parents or guardians\, food record\, and a client medical questionnaire.",,Private,
14176,Department of Health. Division of Medicaid and Health Financing. Bureau of Authorization and Community Based Services,Medicaid case worker work papers,1993-,Alphabetical by client name,"These are miscellaneous health care case worker work paper files. They are created by the bureau to determine client/provider eligibility for medicaid assistance. Information includes books\, policies and procedures\, correspondence\, program applications\, and publications.",Retain for 6 year(s),Private,
14146,Southwest Utah Public Health Department (Utah),"Women, Infants, and Children (WIC) children's participant files",1979-,Chronological,"These files document the participation of children in the Women\, Infants\, and Children (WIC) Program. The purpose of the program is to provide supplemental foods and nutrition education to low income families in accordance with the provisions of 7 CFR 246_(1992). This program is open to children between the ages of one and five. These files include the nutritional education record\, lost or stolen WIC Voucher/ID Card Report\, WIC certification form\, nutrition care plan\, nutrition education information\, WIC participant responsibilities agreement\, turnaround change order\, family enrollment form\, growth charts\, infant/child medical history\, nutrition history\, and correspondence.",Retain for 10 year(s) after date of birth,Private,
14216,Utah State Tax Commission. Administration Division,Court records,1994-,Alphabetical by name.,"Tax Commission microfilm of court related documents and records. The documents on this microfilm include\, but are not limited to transcripts\, financial statements\, court filings\, correspondence\, legal breifs\, and rulings of the Court. These are cases in which the Tax Commission has levied taxes against a business or corporation and has had that action challenged in court.",Retain permanently,Public,4 microfilm reels
14255,Utah State Tax Commission. Property Tax Division,Assessments made and corrected,1910-1935.,Chronological,Lists what schedules and total amounts for both initial and corrected appraisals on mines and utilities (including railroads). Gives the company and its assessment in each county.,,,
14314,Southwest Utah Public Health Department (Utah),Emergency response hazardous waste case files,1972-,Alphabetical by company or individual name,"These case files document the investigation of hazardous waste incidents including the cleanup\, the process and the proper waste disposal. The case files include complaint date\, time\, and number; complainant's name\, address\, and telephone number; spill location; material spilled; weather conditions/local terrain; time on scene; population area; personnel on scene; volume of spill; anticipated movement of spill; action taken; water bodies or streams involved; name of shipper/manufacturer; chemical placarding/laveling information; container type; railroad/truck ID number; injury or exposure; samples taken; and signature of registered environmental health specialist.",Retain permanently,Public,
14331,Southwest Utah Public Health Department (Utah),Recreational camps and temporary mass gathering inspection reports,1972-,Alphabetical by company name,"These records document the approval of the department for the construction and use of private wells\, as authorized by UCA 26A-1-115(1) (1992). The State Health Department maintains the listing of all private wells and retains record copy of state approvals. These records include the property address\, owner name\, contractor's name\, final inspection date\, subdivision where property is located\, water supply type\, source\, and description\, whether construction approved or not\, results of water quality tests\, and inspector's name.,report of inspection on site\, water supply\, waste water disposal\, service buildings\, housing\, swimming or wading facilities\, solid waste\, and first aid facilities; any applicable remarks; date; operator's or representative's signature\, and signature of sanitarian. All deficiencies must be corrected before next inspection or specified period or facility could be closed for noncompliance (UCA 26A-1-114(1)(g) (1992)).",Retain for 3 year(s),Public,
14335,Southwest Utah Public Health Department (Utah),Swimming pool bacteriological analyses results,1972-,Alphabetical by company name,"These are test results for the inspection of public swimming pools to ensure that they comply with the requirements of UCA_ 26-15-2(2)_(1992). These results include the county name\, water supply source\, the date the sample was collected\, the lab number where tested\, the individual name collecting the sample\, and the test results.",Retain for 4 year(s),Public,
13859,Board of Education. Office of Education. School Finance Section,School transportation electronic system data,1975-,,"These computer data are used by School Finance and Statistics to track how many bus route miles districts have logged\, the average cost per mile\, and number of students transported. The information is created within the framework of the School transportation electronic system (series 13699).",Retain for 3 year(s),Public,
13874,Southwest Utah Public Health Department (Utah),Annual program reports,1987-,Chronological,"These are annual reports on public health programs administered by the department. They are used to track programs and employee time. They are compiled from the Quarterly program reports (Series 13875). The reports include time spent\, number of people seen\, names and ages of person served\, and sometimes descriptions of program.",Permanent. Retain for 3 year(s),Public,
13872,Southwest Utah Public Health Department (Utah),Employees daily activity records,1987-,Numerical by employee numbers,"These records are completed daily by department employees. The department serves five counties and these records track employees time devoted to specific public health programs and locations. They are used to compile monthly\, quarterly\, and annual reports. They include employee name and number\, date\, employee signature\, client code and activity\, program code\, service code\, activity code\, place\, county code\, time spent\, community health information (client's age\, visit type\, gender\, ethnic code\, disposition code)\, total hours\, total contacts (compensatory time earned and used\, leave taken\, total chargeable hours)\, and immediate supervisor.",Retain for 3 year(s),Public,
13881,Uintah County (Utah). County Clerk,Official bond and oath,undated,Chronological.,"""All official bonds shall be recorded in the office of the county recorder and then filed and kept in the office of he county clerk. The official bond of the county clerk after being recorded shall be filed and kept in the office of the county treasurer"" (UCA 17-16-11 (1990)).",Retain permanently,Public,
13891,Uintah County (Utah). County Auditor,Payroll check copy,ca._1900-,Alphabetical by employee's name,"These are the actual copies of each individual payroll check. They serve as backup when there are questions concerning payroll checks and are used for reference purposes. They include employee's name\, payroll check number\, social security name\, issue date\, ending date\, identification number\, exemption status\, resource description\, rate summary\, hours summary\, gross pay\, description of deductions for pay period\, and year to date totals\, and benefits for pay period and year to date.",Retain for 7 year(s),Private,
13876,Southwest Utah Public Health Department (Utah),Monthly program reports,1987-,Chronological,"These are monthly reports on various programs administered by the local health department. They are compiled from Employee daily activity records. They are used for management purposes and to prepare a quarterly report. They include time spent\, names\, numbers\, and ages of patients served\, and sometimes the descriptions of program.",Retain until completion of publication or report,Public,
13887,Uintah County (Utah). County Auditor,Investment debt payments,1980-,Chronological,"These quarterly bank statements report the status of all investments made by the county with the specific banking institution. They are used to track investments to determine whether return is sufficient to retire the debt extended (i.e.\, sinking fund). It includes date\, account number\, administrative officer's name\, previous investment balance\, receipts since previous statement\, disbursements since last statement\, transfers and other investment changes\, statement balance\, lists of assets (units held\, description\, federal tax basis\, actual cost\, market value\, estimated annual income\, and increase of percent of market value)\, and a summary list of assets (property type\, federal tax basis\, actual cost\, market value\, market percent\, estimated annual income\, and yield market).",Retain for 4 year(s),Public,
13937,Department of Corrections,Closed probation and parole files,1980-,Alphabetical by name,"Documents the history of all offenders on probation or parole. Includes offender's name\, history of charges\, commitments\, name of case worker\, monthly reports to probation or parole officer\, copies of court records\, a history of probation or parole\, incident reports\, restitution data\, correspondence and the probation or parole agreement.",Retain for 10 year(s) after separation,Public,
13970,Piute County (Utah). County Recorder,Mortgage records,1868-1997.,Numerical by book and page,"These are legal instruments recorded by the county recorder concerning all ""mortgages\, deeds of trust\, liens\, and all other instruments in the nature of an encumbrance upon real estate"" (UCA 17-21-6(4\,5) (1990). There are two alphabetical indexes concerning mortgagors and mortgagees. In some counties mortgage records are compiled separately\, while in other counties they are part of the ""Official records.""",,Public,6 microfilm reels
14011,Kane County (Utah). County Recorder,Annexation maps,undated,,"These are maps of incorporated areas annexed by municipalities. Upon the annexation of the territory a requirement is to immediately file ""a transparent\, reproducible plat or map"" in the office of the county recorder\, ""together with a certified copy of the resolution or ordinance declaring the annexation"" (UCA_ 10-2-415(4a)_(1990)).",Retain permanently,Public,
14021,Kane County (Utah). County Recorder,Plat maps,undated,,"These are plat maps showing property ownership and property lines for real estate within the county. The county recorder ""shall prepare and keep present-ownership maps and plats drawn to a convenient scale\, which shall at all times show the record owners of each tract of land in the county\, together with a description of the tract"" (UCA 17-21-21 (1990)).",Retain permanently,Public,
14022,Kane County (Utah). County Recorder,Powers of attorney index,undated,,"These alphabetical indexes are used to access information concerning the granting of powers of attorney located within the official records. Each page is ""divided into seven columns\, namely: 'date of filing\,' 'book\,' 'page\,' and 'entry number\,' 'from\,"" 'to\, 'revoked'"" (UCA 17-21-6(8) (1990)).",Retain permanently,Public,
14027,Kane County (Utah). County Recorder,Water records and indexes,1916-,Numerical by book and page,"These records contain the official records of recorded water claims. They consist of copies of certificates of water claims\, quit claims\, deeds\, warranty deeds\, trust deeds\, and releases. The alphabetical index includes name\, entry number\, book and page recorded\, and type of instrument. In some counties water records are compiled separately\, while in others they are part of the ""Official records"".",Retain permanently,Public,1 microfilm reel
14039,State Land Board,Public land lease books,1897-1975.,numerical,,,,18 microfilm reels
14081,Department of Health and Human Services. Community Health and Well-Being. Division of Population Health. Office of Emergency Medical Services and Preparedness.,Trauma center designation files,1986-,"Alphabetical by hospital name, thereunder chronological by year","These records support the agency's function to promote trauma care in order to reduce morbidity and mortality through prevention\, awareness\, and quality intervention. Records are used by the agency to indicate which of five trauma center verification levels each hospital in the state meets. Hospitals that meet level I and level II criteria are evaluated and verified by the American College of Surgeons\, and a copy of their verification is maintained by the Bureau of Emergency Medical Services. Hospitals that meet level III-V criteria are evaluated and verified by the Bureau of Emergency Medical Services\, which models its assessment documentation after that used by the American College of Surgeons. Records used to document verification levels may include trauma registry data\, financial data\, and Trauma Subcommittee evaluations and final report.",Retain for 6 year(s),Public,
14097,Division of Health,Fetal trace metal study records,1962-1974.,Numerical.,"Survey data\, questionnaires\, and some correspondence regarding environmental exposure to various trace metals such as lead and zinc.",,Public,6 microfilm reels
14123,Department of Health and Human Services. Division of Child and Family Services. Saint George Office,Child protective services investigations,1985-,Alphabetical by client surname,"These files document determination of child abuse and neglect of children. Child protective service workers use this information to determine whether or not a child is the victim of abuse or neglect. Information includes name\, court actions\, investigations\, family information\, psychiatric and psychological information\, and victim information.",Retain for 100 year(s) after case is closed,Exempt,
14139,Bureau of Vital Records,Licensed practical nurses and registered nurses records,1974-1998.,none,,,,2 microfilm reels
14149,Board of Health,Air quality regulations hearings transcripts,1978.,Chronological.,These are transcripts of hearings pertaining to air quality held before the State Board of Health and the State Air Conservation Committee under the authority of UCA 26-15-5 and 26-24-1 through 18. These public hearings were held throughout the state in the matter of establishing new air conservation regulations.,,Public,
14175,Lehi (Utah),Patient case files,1953-1968.,Alphabetical by patient's surname.,"The patient case files were created by the various medical personnel that had contact with the patient: doctors\, nurses\, pathologists\, and sometimes medical insurance personnel. They are the cumulative history of a given patient's stay in the hospital.__For many patients there is more than one case file\, indicating that a new file was created every time the patient sought medical care from the system. The case files may include any of the following types of documents: admission and discharge records\, condition of admission forms\, lab reports\, medication records\, charts\, medical histories\, anesthesia records\, nurses reports\, prescription forms\, consent forms\, EKG graphs\, and summary indexes to the case file\, The nurses' reports are the most informative in that they give an hourly update on the patient's status and other data concerning the patient's comments\, state of mind\, and visitors.",Permanent. Retain for 100 year(s),Private,
14251,Utah State Tax Commission. Property Tax Division,Public utility annual reports,1935-1978.,"Chronological, thereunder by title.","Reports from utility companies (railroads\, airlines\, express\, power\, gas\, telephone\, telegraph\, water\, pipelines\, etc.) to the tax commission showing organizational structure\, officers\, stock\, assets and debits\, income\, operating expenses\, investment\, depreciation\, employee compensation\, etc.",,Public,
14253,Utah State Tax Commission. Property Tax Division,Assessor's returns of mining companies,1909-1950.,Chronological by year.,Reports or returns showing property listings and total value of property of mines in each county. Sent in by the county assessor to the state tax commission.,,Public,
14254,Utah State Tax Commission. Property Tax Division,Railroad car mileage reports,1982-,Chronological.,Reports from railroad companies showing the mileage loaded and empty for the rail cars of private companies which travel on the railroad companies' tracks. Mileage is a basis of assessment for private car companies.,,Public,
14298,Department of Human Services.$bDivision of Child and Family Services.$bSalt Lake Valley Region,Child welfare certification tests,1988-2012.,Chronological,These are certification tests taken by child welfare staff members and used to verify that staff members have completed all certification requirements outlined by the Divison of Family Services. These test scores are documented in staff personnel files.,Retain for 5 year(s),Private,
14327,Southwest Utah Public Health Department (Utah),Laboratory test results,1972-,Alphabetical by company name,"This record is used to assist in the collection of lab test results and to complete patient medical records and verifications of diagnoses. As stated in the Utah Code of Communicable Disease Rules\, the Department of Health collects this information in order to protect the public health and protect and control disease. Includes reports such as Request for Serologic Test for Syphilis\, Request for Culture of Enteric Bacterial Pathogens\, Request for Referred Culture Identification\, Report of Antibiotic Sensitivity\, Request for Agglutinations and Special Serologic Tests\, Request for Miscellaneous Cultures\, Request for Rabies Examination\, Request for Slide Examination\, and Request for Mycobacteria Examination. The State Bureau of Epidemiology retains the record for five years and then destroys.",Retain for 4 year(s),Exempt,
14363,Granite School District (Utah). Fox Hills Elementary School,General subject files,undated,,"These are records of a general facilitative nature created or received in the course of administering programs. Includes daily\, weekly\, or monthly activity reports which are summarized in an annual report.",Retain for 2 year(s),Public,
14313,Southwest Utah Public Health Department (Utah),Drinking water systems survey,1993-,Alphabetical by company name.,"These surveys record the inspections of water tanks for proper security\, sanitation\, proper maintenance\, sanitation\, and chlorine levels to guarantee water quality. The survey forms include date\, name and address of owner\, location of water system\, results of inspection\, and signature of sanitarian.",Retain until final action,Public,
14339,West Valley City (Utah). Department of Administration,Employment examinations,1982-,"Chronological, thereunder alphabetical by employee surname","These examinations are required of applicants for police officer and firefighter positions. They include date\, position tested for (i.e.\, police officer or firefighter)\, employee name\, social security number\, the actual test questions and applicant's answers\, and score.",Retain for 2 year(s),Protected,
14393,South Davis Sewer District (Utah),Income tax files,undated,,"These files contain forms for individual employee's exemptions and withholding taxes. Includes withholding tax exemption certificates\, such as IRS form W-4 and similar tax exemption forms.",Retain for 3 year(s),Public,
14325,Southwest Utah Public Health Department (Utah),Indoor clean air act complaints,1982-,Alphabetical by company name,"These forms record complaints received for individual's smoking in public buildings. They include date and time; name\, sex\, address\, birthdate\, location of complaintant; violator's name and signature; and violator's name.",Retain for 4 year(s),Public,
14344,Department of Workforce Services. Division of Housing and Community Development,Targeted Allocation Fund case files,1994-,Alphabetical by recipient entity name,"These applications\, contracts\, contract amendments\, summary sheets\, notifications of approval\, and correspondence document the application and receipt of funds for educational research and community service. Information includes the county applying for funds\, institution to receive funds\, purpose for request\, budget information\, grant amount and duration\, and related information.",Retain for 6 year(s) after end of project or program,Public,
14354,South Davis Sewer District (Utah),Projects/line extensions project files,undated,,"These project files document the planning\, design\, and construction of municipally-owned facilities\, structures or systems. They are also used for budget planning and litigation research. They include correspondence\, copies of agreements\, engineer's personal notes\, guarantees and warranties\, testing reports\, reports (daily\, weekly\, monthly)\, and permits to work in the public way for municipality projects such as street drains\, curb and gutter\, sidewalk\, paving extensions\, street construction and repairs to additions to city buildings.",Retain permanently,Public,
14311,Southwest Utah Public Health Department (Utah),Car seat rental agreement,1980-,Alphabetical by surname,"These contracts document the rentals of car seats to individuals who choose not to buy their own. This program enables those individuals to comply with UCA 41-6-148.20 (1992) which requires the use of child restraint devices. These contracts include the car seat number; the return date; the name\, address\, telephone number\, drivers license number\, and borrower's signature; the names and addresses of two individuals who will know the whereabouts of the borrower; a parental checklist that the borrower received training in the use of the car seat and that the seat was inspected; the amount paid; the dates issued and due; the seat condition when issued; and the receipt number. Some local health department also sell car seats.",Retain for 4 year(s) after expiration of contractual agreement,Public,
13638,Dixie Deer Special Service District (Utah),Income tax files,undated,Chronological,"These files contain forms for individual employee's exemptions and withholding taxes. Includes withholding tax exemption certificates\, such as IRS form W-4 and similar tax exemption forms.",Retain for 3 year(s),Private,
13655,Dixie Deer Special Service District (Utah),Plat maps,undated,Numerical,"These are drawings and blueprints of engineering ""as-built"" projects. They are used by the public and city personnel to establish existing information for all city locations. They include drawings of street construction\, sidewalks\, storm drains\, waterlines\, reservoirs\, public facilities\, and other city building projects\, providing date\, legend\, city title\, scale and actual drawings.",Retain permanently,Public,
13663,Dixie Deer Special Service District (Utah),Legal opinions,undated,Alphanumerical,"These are the formal legal opinions written by city attorneys in response to requests received from various municipal departments in the course of municipal business. They are necessary to maintain consistency of opinion in related matters. They show date of opinion\, advice or opinion\, and name of requesting office or department.",Retain permanently,Public,
13662,Dixie Deer Special Service District (Utah),Repair/maintenance records,undated,Chronological,"These records document the installation\, repair\, testing\, and replacement of meters. They include address\, work order number\, date of initial installation\, dates of testing and repair\, and remarks.",Retain for 1 year(s) after disposition of asset,Public,
13748,Lehi (Utah),Accounts payable book,1872-1897.,Chronological,This is a book used to record the payment of municipal bills during the territorial era.,,Public,
13747,Murray City School District (Utah),Student membership report,1994-,"Chronological, thereunder numerical by school code","This report is completed on student enrollment and dropouts as of October 1. It is used to qualify for state funding. Individual schools directly update the State computer system. The report is printed\, signed and audited by district external auditors and sent to the State Office of Education. The report includes student enrollment by school\, by grade\, and ethnic group. The report also includes the dropout report.",Retain for 5 year(s),Public,
13771,South Valley Water Reclamation Facility (Utah),Fixed asset files,1986-,Chronological,"These are listings of all municipal property (buildings and real estate)\, vehicles\, equipment\, and furniture. Includes description\, cost\, date purchased\, location\, name of vendor\, and depreciation.",Retain for 10 year(s),Public,
13759,South Valley Water Reclamation Facility (Utah),Retirement records,1979-,Alphabetical,These are reports and register control documents relating to an employee's retirement.,Retain for 3 year(s),Public,
13780,South Valley Water Reclamation Facility (Utah),Laboratory purchase orders,undated,Chronological,"These are records authorizing the purchase of supplies or equipment by the municipality. They contain the name of the requesting agency\, name of vendor\, item\, date ordered\, delivery date\, purchase order number\, account charged\, and authorizing signature.",Retain for 4 year(s),Public,
13790,Department of Corrections. Law Enforcement Bureau,Time and attendance reports,1991-,Chronological by pay period,"State employee time sheets\, including flextime attendance reports\, supplemental time and attendance records\, such as sign-in/sign-out sheets and work reports that are used for time accounting under flextime systems. The time sheets are used by management to manage overtime and discover possible abuse of leave. They are also used to detect and correct any errors. The originals are held by the department's payroll office.",Retain for 3 year(s),Protected,
13786,South Valley Water Reclamation Facility (Utah),Monitoring wells report,1990-,Chronological,"This is a daily monitoring report of a water system. This report shows the time pumps or wells are started and stopped\, hours run\, power used and amount of water pumped. A summary report (Schedule 22\, Item #35 ""Pump Station Well Summary Reports"") is usually created from these daily reports.",Retain for 2 year(s),Public,
13875,Southwest Utah Public Health Department (Utah),Quarterly program reports,1987-,Chronological,"These are quarterly reports on various programs administered by the local health department. They are compiled from monthly reports. They are used for management purposes\, to provide statistical information about operated programs\, and to create an annual report. They include time spent\, names\, number and ages of people served\, and sometimes descriptions of programs.",Retain for 2 year(s),Public,
13840,District Court (First District : Cache County),Mental health case files,1981-,Numerical by case number,,Permanent. Retain for 9 year(s),Exempt,2 microfilm reels
13880,Uintah County (Utah). County Clerk,Personnel action forms,undated,,These are reports and statistics with supporting and related records which document payroll operations and pay administration. They include reports and data used for workload and personnel management purposes.,Retain for 3 year(s),Private,
13936,State Building Board,Drawings,1936-1974.,Alphanumerical.,These records contain the blueprints for the Minimum Security second floor addition to the Utah State Building.,,Public,46 microfilm reels
13889,Uintah County (Utah). County Commission,Minutes index,ca. 1940-1980.,Chronological by subject,"These are minutes of regular and special meetings of the county commissioners. They are used to document the actions and decisions of the commission. County commission minutes record the appointments of county officials; the receipt of citizen's petitions; the adoption of annual budgets; the review of tax receipts and rates; and the discussions of public services such as roads\, water\, sewage\, police and fire protection. These minute books include the time and place of the meeting\, names of commissioners present and absent\, summary of the proceedings and decisions made by the board.",,Public,1 microfilm reel
13938,State Prison,Executions records,1854-,none,"These files provide a history of executions at the prison. The files may contain news clippings\, administrative memos\, execution minutes\, name of inmate\, date of execution and inmate correspondence .",Permanent. Retain until administrative need ends,Public,1 microfilm reel
13865,Department of Health and Human Services. Community Health and Well-Being. Division of Population Health. Office of Emergency Medical Services and Preparedness.,Uniform ambulance service fiscal reporting guide,1991-,Alphabetical by company name,"These records support the agency's function to coordinate the statewide emergency medical services communication systems\, in particular to license and permit ambulance providers (Utah Code 26-8a-105 (2013)). Records contain fiscal reports which document revenues\, expenses\, and net income of all services offered by each company and which are submitted to the bureau in order to determine rate increases among ambulance companies. Utah Administrative Code R426-8-2(3) (2013) sets the maximum transportation rates and service charges for ambulance companies\, while R426-8-2(1)(a) (2013) sets company income limits.",Retain for 3 year(s),Protected,
13948,Board of Education. Division of Rehabilitation Services.$bGovernor's Committee on Employment for People with Disabilities,Executive calendars,1980-2014.,Numerical by calendar year,"Records containing substantive information relating to the official activities of high-level officials which are not incorporated into memoranda\, reports\, correspondence\, or other records included in the official files. Includes calendars\, appointment books\, schedules\, logs\, diaries\, and other records documenting meetings\, appointments\, telephone calls\, trips\, visits\, and other activities of the employees. See Daily Activity Schedules. UCA_63-2-103_(18)(b)_(1992) indicates that these types of materials are not considered by the Government Records Access and Management Act (GRAMA) to be records.",Permanent. Retain for 10 year(s),Public,
13934,National Guard. Air Force,Civilian pay time sheets,1990-,Chronological.,"State employee time sheets\, including flextime attendance reports\, supplemental time and attendance records (such as sign-in/sign-out sheets)\, and work reports that are used for time accounting under flextime systems.",Retain for 3 year(s),Public,
14012,Kane County (Utah). County Recorder,Chattel mortgages and indexes,1955-1962.,,"These are loans which used personal property as collateral filed with the county recorder. They include the date due\, lender's name and address\, mortgagor's name and address\, date of mortgage\, amount of loan\, installment payments\, date of installments\, contractual agreement\, list of personal property held as collateral. Chattel mortgages are obsolete. In 1965\, they were supplanted by the Uniform Commercial Code and in 1983 all mention of chattel mortgages was removed from the statutes of the county recorder.",Retain permanently,Public,
14020,Kane County (Utah). County Recorder,Miscellaneous records and indexes,undated,,"These are copies of recorded instruments of ""a miscellaneous character not otherwise provided for"" (UCA 17-21-6(9) (1990)). The index contains the date of instrument\, date of filing\, entry number\, book and page\, type of instrument\, from\, to\, and remarks.",Retain permanently,Public,
14028,Kane County (Utah). County Recorder,Uniform commercial code filings,undated,,"These are financial statements\, continuation statements\, statements of assignment\, and releases filed with the county recorder ""in each county in which any mortgage on the real estate would be recorded"" when ""collateral is timber to be cut or minerals or the like (including oil and gas)\, or when financing statement is filed as a fixture filing and the collateral is goods which are to become fixtures"" (UCA 70A-9-40(a) (1990)).",Retain permanently,Public,
14024,Kane County (Utah). County Recorder,Subdivision index,undated,,"This is an index to subdivisions within the county (UCA 17-21-6(7) (1990)). It includes the name of the subdivision\, location\, and map file number.",Retain permanently,Public,
14023,Kane County (Utah). County Recorder,Returned or undeliverable instruments,undated,,"These original records are those which were returned to the recorder's office as undeliverable by the postal service\, or the office was unable to locate the owner. They are only maintained as evidence that the original was not received by owners.",Retain for 1 year(s),Public,
14034,Provo City School District (Utah),Financial statements,1876-1890.,numerical,,,Public,4 microfilm reels
14079,Department of Health and Human Services. Community Health and Well-Being. Division of Population Health. Office of Emergency Medical Services and Preparedness.,Complaint records,i 1990-,Chronological by complaint date,"These records support the agency's function to establish and actively supervise a statewide trauma system that promotes optimal care for trauma patients (Utah Code 26-8a-250 (2000)). The agency uses these records to monitor the quality of emergency health care in the state by documenting formal complaints made to the agency regarding emergency medical service providers or agency employees. These records function as an official record of the complaint\, which may be agency- or personnel-specific\, and may be the basis of an investigation and/or of an administrative or disciplinary action as authorized by Utah Code 26-8a-503 and 504\, (2008). This series may also be known as whistle-blower\, fraud\, or criminal complaints. Records used to document complaints may include complaint logs\, initial written complaints\, information gathered to investigate\, copies of hearing transcripts and rulings\, and agency or individual responses.",Retain for 7 year(s) after resolution of issue,Private,
14076,Department of Health. Division of Medicaid and Health Financing. Bureau of Authorization and Community Based Services,Prior approvals,1992-,Alphabetical by patient surname,"Prior approvals including medical\, hospital\, and laboratory records which give approval for rehabilitation of individuals on Medicaid visiting doctors or clinics for medical treatment by a medical provider\, (not continued stay). Approval is granted by the Medicare/Medicaid office.",Retain for 6 year(s),Private,
14108,Utah Expositions Commission,Panama reports,1915.,None.,"Microfilm copy of a volume produced by the Panama-Pacific Exposition. This is not a publication of the Utah commission\, although they may have received complimentary copies of the book. The volume describes the exposition in general with little mention of Utah.",,Public,
14147,Southwest Utah Public Health Department (Utah),"Women, Infants, and Children (WIC) women's participant files",1979-,Chronological,"These files document the participation of women in the Women\, Infant\, and Children (WIC) Program. The purpose of the program is to provide supplemental foods and nutrition education to low income families\, in accordance with the provisions of 7 CFR 246_(1993). This program is open to pregnant\, postpartum\, and breast-feeding women. These files include the nutrition history\, notification of eligibility\, family enrollment forms\, turnabout change order\, nutrition education information\, nutrition education attendance record\, nutrition care plan\, pregnancy history\, WIC certification form\, and the WIC participant responsibilities agreement.",Retain for 4 year(s) after separation,Private,
14094,Department of Health and Human Services. Community Health and Well-Being. Division of Population Health. Office of Communicable Diseases.,Surveillance reports,1971-2019.,none,,Permanent. Retain for 1 year(s),,11 microfilm reels
14150,Department of Health. Bureau of Chronic Disease Control,Early start for a healthy heart surveys,c. 1992-2009.,"Alphabetical by school name, thereunder chronological","These survey forms were sent home to parents of children in the public school system\, to determine the knowledge\, attitude\, risk factors\, and behaviors of these families concerning health issues. The information obtained from these forms is used by the Health Department to create and plan better community education programs\, and to establish baseline data on these factors so the Department can evaluate the effectiveness of the programs. Information includes number of individuals in family\, food consumption\, life style\, and exercise activities.",Retain for 25 year(s),Public,
14164,State Land Board,Cash receipts summary,1935-1972.,Chronological.,This is a computer output ledger of accounts receivable.,,Public,1 microfilm reel
13261,South Utah Valley Solid Waste District (Utah),Deductions and other earnings register,undated,Chronological,"These registers record\, by department code\, amounts deducted from employees' payroll checks. They are used for reference of retirement and other miscellaneous deductions.",Retain for 3 year(s),Private,
13278,South Utah Valley Solid Waste District (Utah),Contracts and agreements files,undated,Alphabetical,"These files contain official agreements enforceable by law\, to acquire or incur services\, products. File may also include ordinances\, bonds\, job specification books\, and related correspondence.",Retain permanently,Public,
13311,Salt Lake County (Utah). County Auditor,Salary appointment cards,undated,alphabetical,,,,
13284,Salt Lake County (Utah). Public Works Department. Planning Division,Subdivision files,1970-,none,These case files document the developmental history of subdivision plans submitted to the Planning Commission for compliance review with applicable development ordinances and standards. This includes those that are considered lot/splits (subdivisions smaller than five lots).,Retain permanently,Public,
13287,Salt Lake City (Utah). Police Department,Scrapbooks,1924-1947.,chronological,Copies of newspaper clippings.,,,12 microfilm reels
13344,Alta Canyon Recreation District (Utah),Fixed asset files,undated,Chronological,"These are listings of all municipal property (buildings and real estate)\, vehicles\, equipment\, and furniture. Includes description\, cost\, date purchased\, location\, name of vendor\, and depreciation.",Retain for 10 year(s),Public,
13331,Alta Canyon Recreation District (Utah),Employee bonds,undated,Chronological,"These are bonds with good and sufficient sureties\, payable to the municipality for the ""elected officers of each municipality and the treasurer in cities of the first and second class before taking the oath of office"" to guarantee ""faithful performance of the duties of the respective officers."" Bonds are placed at such amounts as may be determined by the governing body (UCA 10-3-819 (1987)).",Retain for 4 year(s) after resolution of issue,Public,
13364,Alta Canyon Recreation District (Utah),Daily vehicle usage report,undated,Chronological,"This is a report of all vehicle usage. It is used for both maintenance and planning purposes. Includes date\, list of repairs needed and action taken\, miles traveled\, problems\, and driver's name.",Retain for 3 year(s),Public,
13393,Alta Canyon Recreation District (Utah),Retirement records,undated,,These are reports and register control documents relating to an employee's retirement.,Retain for 3 year(s),Private,
13409,Alta Canyon Recreation District (Utah),Vendor list,undated,,"This is a list of vendors providing goods and services to the municipality. It usually includes names of vendors\, addresses\, telephone numbers\, and descriptions of goods or services provided.",Retain until superseded,Public,
13329,Alta Canyon Recreation District (Utah),"Bonds, notes and coupons paid",undated,Chronological,These are the actual bonds and coupons redeemed throughout the lifetime of the bond.,Retain for 3 year(s) after final action,Public,
13391,Alta Canyon Recreation District (Utah),Payroll files,undated,,"These files contain memoranda\, copies of payrolls\, checklists\, and related certification sheets. They also include security copies of documents prepared or used for disbursement\, along with supporting documentation. Please refer to Schedule 8\, Item #4 ""Employee Earnings History Files\,"" if an earning history file/card is not maintained.",Retain for 3 year(s),Public,
13358,Alta Canyon Recreation District (Utah),State treasurer's accounting statements,undated,Chronological,"These are quarterly reports of monies deposited with and invested by the State Treasurer under the State Money Management Act (UCA 51-7) (2010)). These statements are required by law (UCA 51-7-9 (1984)). They include a deposit form\, an account statement and an investment credit notice.",Retain for 1 year(s),Public,
13377,Department of Corrections. Adult Probation and Parole. Region 1,Brigham City offender criminal histories,1986-,"Chronological, thereunder alphabetical by offender's surname","These are case management files for all offenders on probation or parole. They document the history of the probation or parole. Information includes offender's name\, history of charges\, commitments\, name of offender's case worker\, monthly reports to probation or parole officer\, copies of court records from first offense to the end of probation or parole\, a history of probation or parole written by the officer\, and probation or parole agreement. Includes presentence investigation records (PSI)\, commitment papers\, risk assessment documentation\, probation agreements\, parole orders\, monthly reports\, restitution data\, correspondence\, incident reports\, face sheet\, and case history notes. These records may contain information about medical treatment of psychiatric assessments.",Retain for 10 year(s),Public,
13395,Alta Canyon Recreation District (Utah),Wage survey reports,undated,,"These files contain wage survey reports and data; working papers and related correspondence pertaining to area wages paid for each employee class; background papers establishing need\, authorization\, direction\, and analysis of wage surveys; development and implementation of wage schedules; and development of specific rates (excluding authorized wage schedules and wage survey recapitulation sheets).",Retain until superseded,Public,
13390,Alta Canyon Recreation District (Utah),Insurance deduction files,undated,,These are reports and related papers including copies of vouchers and payment schedules pertaining to insurance deductions.,Retain for 3 year(s),Private,
13398,Alta Canyon Recreation District (Utah),Emergency and personal leave file,undated,,"These records show the name of employee\, dates of absence\, explanation of emergency\, signature of employee taking emergency leave\, and signature of supervisor.",Retain for 4 year(s),Controlled,
13406,Alta Canyon Recreation District (Utah),Training records,undated,,"These are records of teaching aids which include manuals\, syllabi\, textbooks\, and other training aids developed by the agency.",Retain permanently,Public,
13388,Alta Canyon Recreation District (Utah),Garnishment of wages,undated,,These are records of garnishments or levies for debts owed by employees which are attached to employees' earnings.,Retain for 3 year(s) after resolution of issue,Private,
13412,Alta Canyon Recreation District (Utah),Loss control safety inspection reports,undated,,"Each year a municipal agency may undertake self-inspection to identify potential hazards within their buildings or on their grounds. If the agency completes this report\, they can get a 15 percent discount on their premium after a follow-up survey has been conducted. This record might also be used as evidence in defense of a claim.",Retain for 12 year(s),Public,
13428,Salt Lake County (Utah). Engineering Division,Subdivision files,1970-1979.,alphabetical by location name,,,,
13442,Wayne County (Utah). County Clerk,Official bonds,1898-1937.,none,,,,1 microfilm reel
13411,Alta Canyon Recreation District (Utah),Liability risk management case files,undated,,"These case files document the reporting\, investigation\, and settlement of liability claims filed against the municipality.",Retain for 20 year(s),Protected,
13419,Alta Canyon Recreation District (Utah),Park development and construction files,undated,,"These project files document the actual construction for park development\, park renovation\, and other recreational facility improvements. They are used for reference while projects are in progress and after completion. They include final drawings of all park/recreational facility development projects along with specifications\, as-built construction drawings\, and related correspondence. They may also include property acquisition records including original deeds.",Retain permanently,Public,
13427,Salt Lake County (Utah). County Commission,Joint Control Committee minutes,1904-1912.,none,,,,
13439,Weber School District (Utah),Student records,1977-,alphabetical by surname.,"These student files contain information on students attending school in the district. They are used to document student's attendance. They contain the copies of achievement test scores\, the official transcript\, copies of report cards\, health records\, and immunization cards.",Retain for 3 year(s) after separation,Exempt,
13425,Alta Canyon Recreation District (Utah),Proof of publication (legal notices),undated,,"These files contain evidence of the publication of a document or public notification appearing in a local newspaper\, usually for hearings\, sale of bonds\, budget\, and council meetings",Retain for 6 year(s),Public,
13483,Sevier County (Utah). County Treasurer,General county account books,1896-1918.,none,,,,2 microfilm reels
13472,Sanpete County (Utah). County Recorder,Mortgage discharges,1889-,Numerical by book number,"These are legal instruments recorded by the county recorder of ""mortgages\, deeds of trust\, liens\, and all other instruments in the nature of an encumbrance upon real estate"" (UCA 17-21-6(4\,5) (1995)). These records are the discharges of the mortgages.",Retain permanently,Public,2 microfilm reels
13481,Sevier County (Utah). County Treasurer,Receipts and disbursements,1938-1949.,none,,,,6 microfilm reels
13487,District Court (First District),Appearance docket books,1859-1872.,Chronological.,"These volumes note date\, attorneys\, names of parties\, and a brief status note on the ""nature and condition of action"" for cases appearing in court on that date.",,Public,1 microfilm reel
13504,Provo (Utah). Community Development Department,Street plans,1979-,Numerical by year and street,"These files contain records relating to street dedications\, street closings\, the assignment and alternation of street names and house numbers and similar records. They provide official control of the naming and numbering of municipal streets and roads.",Retain permanently,Public,31 microfilm reels
13469,Sanpete County (Utah). Probate Court,Criminal dockets and cases,1859-1873.,Chronological,,,,1 microfilm reel
13490,Utah County (Utah). County Recorder,Water rights,"1914-1928, 1948-1951.",chronological,"These records include certificates of appropriation of water\, easements for culinary water lines\, water deeds\, and Resolutions of the East Bench Canal Company. Primarily these records are applications for water rights and other records relating to the Strawberry Project.,These records contain the official records of recorded water claims. They consist of copies of certificates of water claims\, quit claims\, deeds\, warranty deeds\, trust deeds\, and releases. The alphabetical index includes name\, entry number\, book and page recorded\, and type of instrument. In some counties water records are compiled separately\, while in others they are part of the ""Official records"".",,Public,3 microfilm reels
13492,Utah County (Utah). County Sheriff,Arrest warrants,1960-1962.,numerical by index number,"Utah County Recorder Official Record\, Criminal Warrants of arrest\, Index 1 #4551-5317",,,1 microfilm reel
13509,Alta Canyon Recreation District (Utah),Activity waivers,undated,Alphabetical there under by name of activity,"This form is completed by individuals participating in municipal recreational activities. It is used to verify that participants have released all rights and claims for possible injuries in municipal recreational activities. They include individual's name\, team name\, sport\, date\, medical insurance company\, and signature.",Retain for 2 year(s),Protected,
13497,Orem (Utah). Development Services,Building plans and specifications,undated,alphabetical,"These are drawings and blueprints of engineering ""as-built"" projects. They are used by the public and city personnel to establish existing information for all city locations. They include drawings of street construction\, sidewalks\, storm drains\, waterlines\, reservoirs\, public facilities\, and other city building projects\, providing date\, legend\, city title\, scale and actual drawings.",Retain permanently,Public,1 microfilm reel
13523,Uintah County (Utah). County Auditor,Budget background records,undated,,These records are used to assist in the preparation of department budget requests presented to the county commission.,Retain for 2 year(s),,
13566,Uintah County (Utah). County Clerk,Equal Employment Opportunity (EEO) compliance reports,undated,,These are compliance files containing background papers and correspondence relating to contractor employment practices.,Retain for 3 year(s),Public,
13562,Uintah County (Utah). County Auditor,W-2 forms,undated,,"These files contain records on individual employee's income taxes. Include returns on income taxes such as IRS Form W-2\, reports of withheld federal taxes\, such as IRS Form W-3 with related papers\, and reports relating to income and social security taxes.",Retain for 3 year(s),Private,
13586,Uintah County (Utah). County Clerk,Purchase orders,undated,,"These are forms authorizing the order to purchase supplies or equipment by the county. They contain the name of requesting agency\, name of vendor\, item\, date ordered\, delivery date\, purchase order number\, account charged\, and authorizing signature.",Retain for 4 year(s),,
13599,Uintah County (Utah). County Clerk,Public meetings notices,1978-,Chronological,"These are notices required by UCA 52-4-6 (1993). ""Each public body shall give not less that 24 hours' public notice of the agenda\, date\, time\, and place of its meetings."" These notices include public body's name\, meeting's date\, place\, and time\, meeting's subject\, and the county clerk's certification that notices was posted and distributed to local radio stations\, and newspapers.",Retain for 2 year(s),Public,
13607,Uintah County (Utah). County Auditor,Assessed valuation register,1900-,"Numerical by serial number, thereunder district number","This register lists all assessed valuations in the county. Includes the owner's name and address\, serial number\, district number\, and property's assessed value.",Retain for 2 year(s),Public,
13595,Uintah County (Utah). County Auditor,State Treasurer deposit report,1988-,Chronological,"These forms accompany deposits to the State Treasurer's office for fees collected for the Children's Trust and Displaced Homemaker Funds as part of the marriage license fees. They serve as a receipt for deposits. They include depositor document number\, collecting organization's name and address\, collection period\, accounting distribution organization and account codes\, organization name\, amount collected\, total remittance\, preparer's name and telephone number\, authorizing judge or agent and date.",Retain for 5 year(s),Public,
13611,Dixie Deer Special Service District (Utah),Payroll reports,undated,Chronological,These are reports and statistics with supporting and related records which document payroll operations. They include reports and data used for workload and personnel management purposes.,Retain for 3 year(s),Public,
13644,Dixie Deer Special Service District (Utah),Meter repair and testing files,undated,Numerical,"These records document the installation\, repair\, testing\, and replacement of meters. They include address\, work order number\, date of initial installation\, dates of testing and repair\, and remarks.",Retain for 1 year(s) after disposition of asset,Public,
13601,Uintah County (Utah). County Clerk,Interim land use policy,1991-,Alphabetical by interim land use policy title,"This is a land use plan on public lands and public resources in Uintah County. It was developed by the county and adopted by the county commission. It is used to protect the rights of private landowners. This plan includes policies concerning land disposition\, water resources\, agriculture\, timber and wood products\, cultural resources\, recreation\, wildlife and wilderness\, mineral resources\, access and transportation.",Retain permanently,Public,
13637,Dixie Deer Special Service District (Utah),Administrative payroll reports,undated,Chronological,These are reports and statistics with supporting and related records which document payroll operations. They include reports and data used for workload and personnel management purposes.,Retain for 3 year(s),Private,
13646,Dixie Deer Special Service District (Utah),Water loan files,undated,Chronological,"The governing body of the municipality levying the assessment\, by ordinance or resolution\, may authorize the issuance of special improvement bonds to pay costs of improvements in the district against funds created by the assessment.",Retain until final action,Public,
13640,Dixie Deer Special Service District (Utah),Position description files,undated,Chronological,"These files describe established positions including information on title\, grade\, duties\, and agency responsibilities.",Retain for 2 year(s),Public,
13664,Dixie Deer Special Service District (Utah),Job opening files,undated,Chronological,These files contain a listing of all current municipal job openings with job descriptions.,Retain for 2 year(s),Public,
13661,Dixie Deer Special Service District (Utah),Billing register,undated,Chronological,"This register is an itemized list of customer accounts. It includes name of customer\, service address\, meter reading\, water usage\, water and other charges\, payments\, adjustments\, prior balance due\, and current balance due. The register is used for reference purposes.",Retain for 3 year(s),Public,
13677,Southwest Utah Public Health Department (Utah),Fetal death certificates,1977-,Chronological,"These death certificates document all fetal deaths occurring in the State of Utah as required by UCA 26-2-14 (1993). The certificate is required to be filed with the local registrar within five days after the delivery of a dead fetus. The local registrar transmits the certificate to the State Health Department in accordance with UCA 26-2-19 (1993). The certificate includes local and state file numbers\, fetus' name and sex\, delivery date and time\, delivery place\, delivery location (city\, county)\, residence (state\, county\, city\, location\, address\, zip code)\, race\, parent information\, pregnancy history\, cause of death\, attendant's name and signature\, disposition of fetus\, date\, registrar's signature\, and medical and health information. The State Health Department retains the official copy permanently while local health departments retain their copies to respond to local requests.",Permanent. Retain until administrative need ends,Exempt,
13725,Lehi (Utah),Justice court dockets and indexes,1892-1895.,Chronological,This volume contains information about civil and criminal matters heard by the justice court. In the front and back pages of one of these books is a listing of marriages from 1872 to 1892 performed by the Justice of the Peace.,,Public,1 microfilm reel
14168,Weber State College,General equivalency diploma records,1946-1974.,alphabetical,,,,6 microfilm reels
14200,Labor Commission,"Labor hearings, decisions, and certification records",1947-,Chronological,"Transcripts of hearings conducted as part of the regulatory process and hearings on proposed rules and changes; they may be maintained with related information including meeting notices\, proofs of publications\, meeting minutes\, and the conclusions reached.",Permanent. Retain for 60 year(s),Public,
14203,Logan (Utah). Police Department,Expungements,Undated.,Alphabetical by surname.,"""A person who has been convicted of any crime except a capital felony\, first degree felony or second degree felony .... within this state may petition the convicting court for an expungement and for sealing of his record in that court."" If petition is approved\, the court ""shall enter an order that all records in the petitioner's case in the custody of that court or in the custody of any other court\, agency or official be sealed."" The petitioner ""shall distribute the orders of expungement and sealing to all affected agencies."" The Utah Bureau of Criminal Identification shall\, keep\, index and maintain all expunged and sealed records of arrests and convictions (UCA 77-18-2).",Retain for 80 year(s),Protected,
14204,Department of Human Services. Administrative Support,Fatality review records,1989-2009.,Chronological,"These records document clients from the Department of Human Services who have expired under questionable circumstances while under departmental supervision. Information includes juvenile fatality information on a statewide level\, name\, background information\, police reports\, reviews\, and correspondence.",Permanent. Retain for 30 year(s) after case is closed,Protected,
14202,Board of Regents (Utah),Technical Engineering Institute student records,1982-1994.,Alphabetical by student surname,"These records include official documentation listing student's courses\, grades\, credits earned\, and status achieved. Also included are confidential job placement advisory forms\, financial records showing payment of tuition\, and attendance records.",,Private,
14315,Southwest Utah Public Health Department (Utah),Environmental complaints,1972-,Alphabetical by surname,"These forms record complaints received by the local health department from the public in reference to a wide-range of environmental concerns including air quality\, solid waste\, hazardous waste\, epidemiology\, indoor clean air\, infectious waste\, swimming pools\, schools\, vector control\, food service\, landlords\, animals\, housing\, and yards. If complaint pertains to a specific facility it becomes part of the facility's inspection file. The form includes date\, time\, name of persons taking complaint\, complainant's name\, address\, and telephone number; nature of complaint\, date investigated\, action taken\, completion date\, and signature of registered environmental health specialist.",Retain for 4 year(s),Public,
14332,Southwest Utah Public Health Department (Utah),Scavanger/salvage permits,1977-,Alphabetical of company name,"These files document the issuance of permits under the authority of UCA 26A-1-114(1)(a) (1992) allowing the holder to engage in the business of emptying\, or cleaning any vault\, privy\, septic tank\, cesspool\, or grease trap\, automobile salvage\, by-product disposal\, and recycling. These permits include permit holder's name\, the business name\, the permit holder's home and business addresses\, the date issued\, expiration date\, the property owner's name\, business type\, application's approval date and the permit number.",Retain for 2 year(s) after expiration of permit or license,Public,
14318,Southwest Utah Public Health Department (Utah),Food establishment application permit,1972-,Alphabetical by company name,"This is an application used to obtain a permit to operate a food establishment. The form includes date\, business name\, address\, and telephone number; applicant's name\, address\, and telephone number; business type; a statement signed by applicant indicating permit conditions; fee amount; permit number; name of person approving application\, and the name and address of property owner.",Retain for 3 year(s),Public,
14334,Southwest Utah Public Health Department (Utah),Subdivision plats,1972-,Alphabetical by company name,"These are copies of plats prepared by real estate developers showing the layout of lots in a subdivision. The department reviews these plats to ensure that proper sanitary facilities for the lots are included in the plan. The plats include surveyor's name\, boundary description\, subdivision name\, date of acceptance by the legislative body\, the date and terms of approval by the local health department\, and the date of approval by the planning commission.",Retain for 1 year(s),Public,
14348,Department of Workforce Services. Division of Housing and Community Development,Housing Preservation Program provider case files,1986-,"Chronological, thereunder alphabetical by name of service provider","These contracts\, contract amendments\, applications\, monitoring reports\, correspondence\, and related records document the provision of services to preserve existing housing through repairs or upgrades. Funds for this program are provided through the Federal Home Administration and are made available to recipients as a loan. Information includes a description of services provided\, location of services\, providers' names\, contract amount\, evaluations of compliance with program rules\, and related information.",Permanent. Retain for 5 year(s),Public,
14357,South Davis Sewer District (Utah),Employee benefit files,undated,,These are reports and related papers including copies of vouchers and payment schedules pertaining to insurance deductions.,Retain for 3 year(s),Public,
14324,Southwest Utah Public Health Department (Utah),Individual sewage disposal system records,1972-,Alphabetical by surname,"These files document the approval by the department for the construction of individual sewage treatment equipment\, as authorized by UCA 26A-1-115(2)(1992). This form includes the property address\, owner or mortgagor name\, contractor's name\, final inspection date\, the number of bedrooms\, subdivision where property is located\, the lot number\, whether the property has a basement\, the seepage rate\, water supply type and source\, water source description\, a description of the septic tank (capacity\, dimensions\, access\, etc.)\, seepage pit description\, distribution box description\, disposal field description\, whether the construction is approved or not\, and inspector's name.",Retain until final action,Public,
14360,South Davis Sewer District (Utah),Certificate of posting,undated,,"These files contain evidence of the publication of a document or public notification appearing in a local newspaper\, usually for hearings\, sale of bonds\, budget\, and council meetings",Retain for 6 year(s),Public,
14378,South Davis Sewer District (Utah),Payment stubs,undated,,"These stubs are received with payments for services. They are used as the official record of customers\, payments being received and posted. They include account number\, name\, service address\, payment received\, receipt date and number.",Retain for 3 year(s),Public,
14392,South Davis Sewer District (Utah),Payroll time vouchers,undated,,"These are records which verify hours worked\, sick leave\, vacation\, overtime\, and holidays earned and taken by municipal employees.",Retain for 3 year(s),Public,
14396,South Davis Sewer District (Utah),Equipment maintenance records,undated,,"These are records of service repair and maintenance of municipal equipment\, including office machines and furniture.",Retain for 2 year(s),Public,
14441,Department of Workforce Services. Division of Housing and Community Development,Home Program homeowner case files,1992-,"Chronological, thereunder alphabetical by property owner name","This series contains promissory notes\, loan contracts\, correspondence\, payment records\, and related supporting documents. They are maintained in order to document the terms of the loan agreements entered into under the Home Program. Information includes the name and address of debtor\, amount of loan\, payment amounts and dates\, amounts of scheduled payments\, and related information.",Retain for 10 year(s) after final action,Private,
14471,Pleasant Grove (Utah),Public building building plans,undated,,"These are the blueprints and specifications submitted by building contractors or government agencies applying for a building permit for the construction of government buildings. The specifications are compiled by the architect for use of the contractor to complete detail work providing type\, grade\, brand of materials to be used and general conditions which govern the methods to be employed by the contractor in completing work as well as temporary facilities\, job cleanup\, security\, time limits\, deadlines\, and the responsibilities of the architect\, government agency and contractor. They are used for determining code compliance and the enforcement of building codes. They are usually arranged by permit number or address.",Retain permanently,Public,
14465,Pleasant Grove (Utah),License application files,undated,,"These files contain information on all business licenses issued in the municipality and beer license applications for businesses selling beer inside city limits. . All businesses are required to be licensed before conducting within municipal boundaries. They contain the application\, proof of payment\, and approval forms from regulatory departments (e.g.\, fire\, police\, health).",Retain for 3 year(s) after expiration of permit or license,Public,
14484,Pleasant Grove (Utah),Billing report printout,undated,,"These computer printouts list daily billing transactions. They are used for audit purposes. They include accounts deleted\, accounts transferred\, routes billed\, adjustments posted\, and reported balance.",,Public,
14518,Pleasant Grove (Utah),Police misdemeanor case files,undated,,"These case files are created as a result of a complaint or other actions being investigated by the police department. They are the central case files for all cases handled by agency. Case files are usually filed numerically by case number. It is recommended files be separated by case type providing ease in the weeding of files. These files may include the investigative report\, fingerprint cards\, original arrest report\, supplemental reports\, copies of warrants\, photographs\, correspondence\, court orders\, court dispositions\, officers' notes\, pertinent laboratory tests\, copies of booking sheets and arrest reports.",Retain for 3 year(s),Protected,
14464,Pleasant Grove (Utah),Sales and use tax reports,undated,,"These forms are required by the State Tax Commission to report quarterly sales and to remit the amount collected and due to the state (e.g.\, municipal swimming pools).",Retain for 4 year(s),Public,
14491,Pleasant Grove (Utah),Court summons,undated,,"This is a call for citizens to appear in court for criminal offenses. After summons are served the original is returned to the court. A log is usually kept indicating when summons was served (date and time)\, name of person served\, and reason for being served.",Retain for 2 year(s),Public,
14517,Pleasant Grove (Utah),Arrest reports,undated,,"These are forms used to report arrests made by the police. They usually include complete information and description of person arrested\, date\, time of arrest\, charges\, description of offense\, list of witnesses\, and name of officer(s) making arrest. Sometimes report is a multi-part form\, with a copy sent to the county jail.",Retain for 10 year(s),Protected,
14535,Pleasant Grove (Utah),Street maintenance records,undated,,"These files document the repairs and maintenance work on municipal streets\, street lights\, and sidewalks. They include reports\, logs\, or similar records\, completed on a daily\, weekly\, and/or monthly basis.",Retain for 3 year(s),Public,
14479,Pleasant Grove (Utah),Subdivision review case files,undated,,These case files document the developmental history of subdivision plans submitted to the Planning Commission for compliance review with zoning ordinances.,Retain permanently,Public,
14488,Pleasant Grove (Utah),Police officer activity report,undated,,"This is a report of daily and monthly activity per work shift per officer. It is used to compile annual reports and for planning and budgeting purposes. It usually includes date\, case number\, type of case or fire\, but may also show officer's name\, shift\, vehicle number\, total hours on and off duty\, administrative time\, and investigative time.",Retain for 2 year(s),Public,
14494,Department of Workforce Services. Division of Housing and Community Development,Tenant Based Rental Assistance Program case files,1990-,"Chronological, thereunder alphabetical by recipient name","These applications and payment records are maintained in order to document the payment of rent on behalf of low-income persons. Information includes the name and address of renter\, rent payee\, dates and amounts of rent paid\, and related information.",Retain for 5 year(s),Public,
14512,Pleasant Grove (Utah),Wrecker service reports,undated,,"These are wrecker rotation records. They are used to monitor which wrecker was called out after receiving a dispatch emergency call. They include name of wrecking service\, telephone number\, address dispatched to\, date\, time\, and identification number of person making call.",Retain for 1 year(s),Public,
14520,Pleasant Grove (Utah),Crime analysis files,undated,,"These files were created to anticipate\, prevent\, or monitor possible criminal activity. They include crime patterns\, analyses of particular crimes\, crime reports\, information on potential problems\, forecasts\, movement of known offenders\, and alerts from other agencies.",Retain for 2 year(s),Private,
14503,Pleasant Grove (Utah),Firearms disposal records,undated,,"These files contain records of firearms that have been disposed of either through sale\, trade or destruction. They include the manufacturer's name\, serial number\, model\, caliber\, disposal method\, disposal date\, name of business purchasing firearm\, and bid number.",Retain permanently,Public,
14521,Pleasant Grove (Utah),Criminal history dissemination logs,undated,,"These logs document the dissemination of criminal histories and other law enforcement information to other agencies or criminal information systems. They include date of release\, state identification number or FBI number. They are created and maintained pursuant to federal regulations under 28 CFR\, Subpart C and state regulations under UCA 17-26-16.",Retain for 1 year(s),Private,
14539,Pleasant Grove (Utah),Well pumping records files,undated,,"These files contain records showing the amount of water pumped from each well in district system. The records show operating time\, power used\, pumping water level and static level.",Retain for 2 year(s) after completion of publication or report,Public,
14522,Pleasant Grove (Utah),Criminal history files,undated,,"These are complete histories of arrested individuals which provide complete name\, alias or nickname\, residence\, complete physical description\, date of arrest\, offense committed\, car make\, year\, license number\, state occupation\, and closest relatives\, or friends. It may also contain fingerprint cards and mug shot.",Retain for 5 year(s),Private,
14540,Pleasant Grove (Utah),Water treatment plant operational report,undated,,"This is a copy of a monthly report submitted to the State Department of Health verifying drinking water standards (49 CFR 130.4). They are used to monitor compliance with water quality standards and to verify standards were met. They include daily and total monthly amounts\, minimum\, maximum\, and averages for filter operation\, filter rate in gallons per minute\, length of filter run; filter head loss; and minutes of backwash; lists amounts and kinds of chemicals used. The State Health Department maintains their copy for 10 years.",Retain for 5 year(s),Public,
14556,Pleasant Grove (Utah),Hydrant maintenance records,undated,,"These records document the maintenance of fire hydrants. They are used to locate fire hydrants and to verify annual inspections which document they are functioning properly. They include locations\, notations and dates on annual inspections indicating physical characteristics\, operation\, flow check\, pressure and leakage.",Retain for 2 year(s) after superseded,Public,
14557,Pleasant Grove (Utah),Recreational program files,undated,,"These program files document specific recreation programs sponsored by the municipality. They are used for reference in developing future programs. They include flyers of specific programs\, receipts for fees paid and press releases. They also include an accounting of participants and receipt numbers.",Retain for 3 year(s),Public,
14566,Pleasant Grove (Utah),Equipment maintenance and repair,undated,,"These are records of service repair and maintenance of municipality equipment\, including office machines and furniture.",Retain for 2 year(s),Public,
14536,Pleasant Grove (Utah),"Class ""C"" road funding project files",undated,,"These project files document the funding for Class ""C"" roads. CLass ""C"" funding is money allocated to each city or town from the state road fund ""under rules and regulations mutually adopted by city officials and the State Road Commission"" (UCA 27-12-23). The files include amount of funds allocated and how funds were spent for each project (man-hours\, vehicle usage\, and material used).",Retain for 3 year(s),Public,
14544,Pleasant Grove (Utah),Annexation files,undated,,"These files document the annexation of property into municipal boundaries. They usually contain correspondence\, citizens' petitions\, maps\, and the official annexation action approved by city council (UCA 10-2-401 to 424).",Retain permanently,Public,
14537,Pleasant Grove (Utah),Drawings and diagrams,undated,Alphanumerical.,"These are drawings and blueprints of engineering ""as-built"" projects. They are used by the public and city personnel to establish existing information for all city locations. They include drawings of street construction. sidewalks\, storm drains\, waterlines\, reservoirs\, public facilities\, and other city building projects\, providing date\, legend\, north arrow\, city title\, scale and actual drawings.",Retain permanently,Public,
14545,Pleasant Grove (Utah),Chemical and radiological water analyses,undated,,"These forms verify water quality and show the various locations of sampling points of water taken from the distribution system and sources of supply for chemical and radiological tests. They include location\, date of collection\, name of person taking sample\, type of sample taken\, date of analysis\, name of lab\, person responsible for performing analysis\, method used\, and results. The State Health Department receives copies of these test forms and retains them for 40 years.",Retain for 10 year(s),Public,
14553,Pleasant Grove (Utah),Wastewater discharge monitoring report,undated,,"These are monthly and quarterly reports on the daily operations of treatment plants. They are submitted to the State Bureau of Water Pollution and to the EPA. These reports are a record of the average amount of pollution discharged into the waters of the municipality from National Pollutants Discharge Elimination System (NPDES) permit holders. They document the daily operations of the Water Reclamation Plant such as sewage flow\, grit removal\, chlorine usage\, residuals\, digester gas products\, and lab analytical results (40 CFR 122.41(j)(2)).",Retain for 5 year(s),Public,
14562,Pleasant Grove (Utah),Insurance policy files,undated,,These are insurance policy contracts between municipality and private insurers.,Retain for 15 year(s) after final action,Public,
14538,Pleasant Grove (Utah),Complaint files,undated,,"These files document complaints received and responded to by the department (e.g.\, streets\, sanitation\, traffic signals). They include name and address of complaint\, date received\, description of problem\, date and action taken.",Retain for 2 year(s),Public,
14554,Pleasant Grove (Utah),Sewer connection records,undated,,"These books document the extension of or connection between specific property and municipal utilities. They represent the most comprehensive guide to the system. They act as the system's master listing of all diagrams of connections in the system\, and are referred to as ""the bible.""",Retain permanently,Public,
13308,Salt Lake County (Utah). County Auditor,Payroll records,1915-,Alphabetical by employee's name,"These files are an accumulative salary history for individual county employees. They contain the name and address of employee\, name of department and position\, social security number\, date of birth\, date employed\, earnings and deductions by pay period\, gross earnings year to date\, net pay\, and check number. These files are considered to be the most important payroll record for retirement purposes.",Retain for 65 year(s),Private,
13326,Alta Canyon Recreation District (Utah),Bond anticipation notes,undated,Chronological,"These are notes used by municipalities pursuant to an appropriation resolution for bonds in anticipation of payable ad valorem taxes and constitute a full obligation of the municipality\, ""the bond anticipation notes and the interest on them shall be secured by a pledge of the full faith and credit of the municipality"" (UCA 11-14-311(4) (2009)) in ""the manner and subject to conditions of the Utah Municipal Bond Act"" (UCA 11-14 (2009)).",Retain for 1 year(s) after resolution of issue,Public,
13385,Alta Canyon Recreation District (Utah),Administrative payroll report,undated,Chronological,These are reports and statistics with supporting and related records which document payroll operations. They include reports and data used for workload and personnel management purposes.,Retain for 3 year(s),Public,
13401,Alta Canyon Recreation District (Utah),Grievance and disciplinary files,undated,,"These files document the review of grievances and appeals raised by municipal employees\, except EEO complaints. These case files include witnesses' statements\, reports of interviews; and hearings\, examiner's findings\, recommendations and exhibits; and records relating to a reconsideration request.",Retain for 3 year(s) after case is closed,Controlled,
13383,Alta Canyon Recreation District (Utah),Vehicle maintenance records,undated,Chronological,"These are daily maintenance records on all municipal vehicles. They are used to provide a maintenance history and include work order number\, dates\, maintenance performed\, mileage of vehicle\, problem type\, driver's name\, and action taken.",Retain for 3 year(s) after disposition of asset,Public,
13330,Alta Canyon Recreation District (Utah),Certification of bond redemption and destruction,undated,Chronological,These are certificates sent to the municipality by the paying agent which track pay and destruction of bond coupons.,Retain for 3 year(s),Public,
13366,Alta Canyon Recreation District (Utah),Equipment maintenance and repair records,undated,Chronological,"These are records of service repair and maintenance of municipal equipment\, including office machines and furniture.",Retain for 2 year(s),Public,
13387,Alta Canyon Recreation District (Utah),Employee earnings history record file,undated,,"These files are a cumulative salary history for individual municipal employees. They contain the name and address of each employee\, name of department and position\, social security number\, date of birth\, date employed\, earnings and deductions by pay period\, gross earnings year-to-date\, net pay\, and check number. These files are considered to be the most important payroll record for retirement purposes.",Retain until separation,Public,
13389,Alta Canyon Recreation District (Utah),Income tax files,1994-,,"These files contain forms for individual employee's exemptions and withholding taxes. Includes withholding tax exemption certificates\, such as IRS form W-4 and similar tax exemption forms.",Retain for 3 year(s) after separation,Private,
13405,Alta Canyon Recreation District (Utah),Position description and performance standards files,undated,,"These files describe established positions including information on title\, grade\, duties\, and agency responsibilities.",Retain for 2 year(s) after superseded,Public,
13365,Alta Canyon Recreation District (Utah),Daily work logs,undated,Chronological,"This daily log is maintained by each work crew to verify work completed. This log includes date\, work order number\, location\, job requirements\, date completed\, equipment used\, and initials or crew chief's signature.",Retain for 2 year(s),Public,
13376,Department of Corrections. Adult Probation and Parole. Region 4. Administration and Provo Office,Fillmore office offender criminal histories,1984-,"Chronological, thereunder alphabetical by offender's surname","These are case management files for all offenders on probation or parole. They document the history of the probation or parole. Information includes offender's name\, history of charges\, commitments\, name of offender's case worker\, monthly reports to probation or parole officer\, copies of court records from first offense to the end of probation or parole\, a history of probation or parole written by the officer\, and probation or parole agreement. Includes presentence investigation records (PSI)\, commitment papers\, risk assessment documentation\, probation agreements\, parole orders\, monthly reports\, restitution data\, correspondence\, incident reports\, face sheet\, and case history notes. These records may contain information about medical treatment of psychiatric assessments.",Retain for 10 year(s),Public,
13396,Alta Canyon Recreation District (Utah),Workers' compensation files,undated,,"All records about on-the-job injuries or job related disabilities\, regardless of whether claims for compensation were made. See UCA 34A-2 for Workers Compensation Act",Retain for 75 year(s),Controlled,
13394,Alta Canyon Recreation District (Utah),Time cards,undated,,"These are records which verify hours worked\, sick leave\, vacation\, overtime\, and holidays earned and taken by municipal employees.",Retain for 3 year(s),Public,
13402,Alta Canyon Recreation District (Utah),Job opening files,undated,,These files contain a listing of all current municipal job openings with job descriptions.,Retain for 2 year(s),Public,
13410,Alta Canyon Recreation District (Utah),Insurance policy files,undated,,These are insurance policy contracts between the municipality and private insurers.,Retain for 15 year(s) after expiration of contractual agreement,Public,
13418,Alta Canyon Recreation District (Utah),Contracts and agreements,undated,,"These files contain official agreements enforceable by law\, to acquire or incur services\, products. File may also include ordinances\, bonds\, job specification books\, and related correspondence.",Retain permanently,Public,
13403,Alta Canyon Recreation District (Utah),Personal injury files,undated.,,"These files contain forms\, correspondence and related medical and investigatory records relating to on-the-job injuries\, whether or not a claim for compensation was made. They exclude copies filed in the Personnel files and those submitted to the Utah Industrial Commission.",Retain for 5 year(s),Private,
13414,Alta Canyon Recreation District (Utah),Legal opinions,undated,,"These are the formal legal opinions written by city attorneys in response to requests received from various municipal departments in the course of municipal business. They are necessary to maintain consistency of opinion in related matters. They show date of opinion\, advice or opinion\, and name of requesting office or department.",Retain permanently,Protected,
13422,Alta Canyon Recreation District (Utah),Recreation program files,undated,,"These program files document specific municipally sponsored recreation programs. They are used for reference in developing future programs. They include flyers of specific programs\, reservation records\, copies of receipts for fees paid. They also include an accounting of participants and receipt numbers.",Retain for 3 year(s),Public,
13421,Alta Canyon Recreation District (Utah),Playground equipment records,undated,,"These records document recreational equipment (i.e. softball\, volleyball) and tools loaned in connection with reserved park areas and other recreational facilities. They are used to maintain a record of location of equipment. They include name of group; name\, address\, telephone number of person picking up equipment; date of issue; reservation date; date of return; location reserved; quantity and equipment picked up.",Retain for 1 year(s),Public,
13444,Wayne County (Utah). County Clerk,Precinct dockets index,1963-1981.,numerical by index number,,,,2 microfilm reels
13479,Sevier County (Utah). County Treasurer,General ledgers,1911-,none,"These are summaries showing the ""amount of receipts from and disbursements of each department"" (UCA 17-19-6 (1995)). May also include documentation from subsidiary ledgers to general ledger and accounting adjustments in the form of general entries.",Retain permanently,Public,1 microfilm reel
13484,Elsinore (Utah),Justice dockets,1890-1936.,none,,,,1 microfilm reel
13493,Provo City School District (Utah),School reports and census,1890-1908.,chronological,"Board of Education reports from Superintendent's Report to School Census (Book ""2""\, 1908).",,,1 microfilm reel
13495,Utah County (Utah). County Recorder,Strawberry Water Users Association project reports and correspondence,1908-1927.,alphabetical,,,,
13517,Uintah County (Utah). County Auditor,Accounts payable,undated,,"These records are used to pay county bills. They include copies of checks\, invoices\, purchase orders\, and receiving reports. May also include correspondence with vendors and computer printouts.",Retain for 4 year(s),,
13534,Uintah County (Utah). County Auditor,Assessed valuation register (locally and centrally),undated,,"This register lists all assessed valuations in the county. Includes the property serial number\, name and address of owners\, and assessed value of property. In some counties the assessor and treasurer maintain the record copy while auditor only has a copy.",Retain for 2 year(s),Public,
13500,Provo (Utah). Public Works Department,Improvement district drawings and plot plans,1983-,numerical by plan number,"These are city maps and plats for surveys and maintenance of city property and facilities. They are used for research purposes by the public\, other city departments\, and title companies. They include townships and range\, rights-of-way\, monument markers\, lot measurements\, street names\, centerline measurements\, blocks\, and subdivision names.",Retain until superseded,Public,1 microfilm reel
13527,Uintah County (Utah). County Auditor,Subsidiary ledger and journal files,undated,,"These are account books showing details of daily receipts and expenditures such as deposit payments amount\, date\, payee\, purpose\, fund credited or debited\, and check number. They are used to provide backup documentation to the general ledger.",Retain for 3 year(s),,
13544,Weber County (Utah). County Auditor,Revenue ledgers,1972-1979.,Numerical by book number,,,,1 microfilm reel
13561,Uintah County (Utah). County Auditor,Wage garnishment,undated,,These are records of garnishments or levies for debts owed by employees and attached to employees earnings.,Retain for 3 year(s) after resolution of issue,,
13494,Utah County (Utah). County Recorder,Strawberry High Lane Canal company records,1913-1936.,chronological,,,,15 microfilm reels
13547,Uintah County (Utah). County Auditor,Inventory reports,undated,,"These are listings of all county property (buildings and real estate)\, vehicles\, equipment\, and furniture. Includes description\, cost\, date purchased\, location\, name of vendor\, and depreciation.",Retain for 10 year(s),Public,
13557,Uintah County (Utah). County Auditor,Workers compensation claim files,2012-,Chronological.,"These are records about on-the-job injuries or job related disabilities\, regardless of whether claims for compensation were made. See Utah Code 34A-2 for Workers' Compensation Act.",Retain for 10 year(s) after final action,Private,
13538,Uintah County (Utah). County Auditor,Tax sale minutes,undated,,"These are the minutes of the actual sale of real property at tax sales. Includes the date\, time and place of sale\, names of persons conducting the sale\, description of proceedings\, listing of properties sold\, amount of taxes owed\, purchase price\, and name(s) of purchaser.",Retain permanently,Public,
13549,Weber County (Utah). Justice of the Peace : Slaterville Precinct,Record book,1871-1908.,none,"Includes civil\, criminal\, and marriage cases.",,,2 microfilm reels
13516,Uintah County (Utah). County Auditor,Vouchers,undated,,"This is an official authorization to pay on a claim or bill. Includes name of department fund\, check number\, date\, amount of claim\, transmittal sheet number\, and authorizing signature.",Retain for 4 year(s),,
13535,Uintah County (Utah). County Auditor,Tax deeds,undated,,"These deeds are issued by the county auditor conveying property to purchasers of real property sold for delinquent taxes. ""The county auditor may\, in the name of the county\, execute deeds conveying in fee simple all property sold at public sale to the purchaser and to attest this with the auditor's seal. Deeds issued by the county auditor . . . shall [include] the total amount amount of all the delinquent taxes\, penalties\, interest and administrative costs which were paid in for the execution and delivery of the deed\, the year for which the property was assessed and sold to the county at preliminary sale\, a full description of the property and the name of grantee\, and when executed and delivered by the auditor"" (UCA 59-2-1351(6) (1990)). A copy of any deed issued by the county auditor shall be recorded by the county auditor and a copy of the deed ""shall be promptly sent to the State Land Board (UCA 59-2-1351(5) (1990).",Retain for 10 year(s),Public,
13578,Uintah County (Utah). County Clerk,Merchants licenses,1911-1923.,Numerical by license number,"These are stubs for business licenses issued to merchants allowing for their operation within the unincorporated areas of Uintah County. They are used to document the payment of fees for the issuance of business licenses in accordance with county ordinances. These stubs include the certificate number\, owner's name\, business name\, business location\, amount paid\, license period (number of months\, beginning and ending dates\, and County clerk's signature. It also includes an incomplete business license with the inaccurate license period\, it was corrected in the next stub.",,Public,1 microfilm reel
13597,Uintah County (Utah). County Clerk,Proclamations,1980-,Chronological,"These are official public announcements made by the county commission. They are used to announce special events\, recognize the importance of the event\, and to encourage citizen involvement. They include date\, subject\, public announcement\, and commission chair's signature.",Retain permanently,Public,
13571,Uintah County (Utah). County Auditor,Pre-warrant register,1970-,"Chronological, thereunder numerical by warrant number","This register is a numerical listing by check number and agency codes of all payroll checks issued by the county. It includes code\, date\, warrant number\, name of employee\, social security number\, types and amounts of individual deductions\, and may include hourly rate\, and number of hours worked. Though this register is frequently used to reference specific payroll checks\, it might be the only record of employee salaries and would then serve the same retirement purpose as the Employee earnings history files.",Retain for 7 year(s),Private,
13588,Uintah County (Utah). County Clerk,Resolutions,undated,Numerical by resolution number,"These are formal statements of decisions or expressions of opinion adopted by the county commission. They perform the same function as an ordinance. The county clerk is required to ""make full entries of all [county commission] resolutions"" (UCA 17-5-10 (1990)). The most commonly adopted resolutions include the following: adoption of county budgets\, sale of industrial bonds\, and creation of special improvement districts.",Retain permanently,Public,
13600,Uintah County (Utah). County Clerk,Municipal building authority records,1991-,Alphabetical by municipal building authority name,"These records document the creation and operation of a municipal building authority within Uintah County. According to UCA_17A-3-903_(1993) ""the [county commission] may organize a non-profit corporation as the building authority for the [county]."" The building authority is ""authorized to acquire\, improve\, or extend one or more projects and to finance their costs on behalf of the [county]."" Uintah County's Municipal Building Authority has funded two projects; the Western Park and the Uintah Care Center. The records include bylaws\, contracts\, cancelled checks\, reports\, and disbursement listings.",Retain permanently,Public,
13596,Uintah County (Utah). County Clerk,Campaign financial disclosure statement files,1989-,Alphabetical by candidate's name,"These financial reports are required to be submitted by all candidates (community council candidates are exempted) for county elective offices within thirty days after the date of the general election. Candidates eliminated at a primary election are required to file the report within thirty days of the primary election (UCA 17-16-6.5 (1993)). The reports document campaign contributions and expenditures. They include county\, candidates name\, address\, telephone number\, office name\, political party or designation\, total contributions of donors who gave more than $50\, aggregate total contributions of $50 or less\, total campaign expenses\, balance at the end of reporting period\, date\, candidates signature\, itemized contribution report (form A) listing date received\, contributor's name\, mailing address and zip,code\, contribution amount\, itemized expenditure report (form B) listing expenditure date\, person or organization to whom expenditure was made\, expenditures purpose\, and amount of expenditures.",Permanent. Retain for 5 year(s),Public,
13612,Dixie Deer Special Service District (Utah),Census information files,undated,Chronological,These files contain copies of U.S. Census Bureau forms on government employment and local government tax revenues. They are used to meet the requirements for Federal Revenue Sharing and to make financial information available to the public.,Retain for 3 year(s),Public,
13577,Uintah County (Utah). County Clerk,Business license files,undated,,"These files contain information on all business licenses issued in the municipality. All businesses are required to be licensed before conducting business within municipal boundaries. They contain the application\, proof of payment\, and approval forms from regulatory departments (e.g.\, fire\, police\, health).",Retain for 3 year(s) after expiration of permit or license,,
13643,Dixie Deer Special Service District (Utah),Meter location records,undated,Numerical,"These records contain information about all meters (water and electric). They are used to locate meters for service and billings. They include address\, work order number\, size of meter\, contractor\, owner\, plumber and date installed.",Retain for 1 year(s) after disposition of asset,Public,
13653,Dixie Deer Special Service District (Utah),Special improvement bonds (Bond Counsel),undated,Chronological,"The governing body of the municipality levying the assessment\, by ordinance or resolution\, may authorize the issuance of special improvement bonds to pay costs of improvements in the district against funds created by the assessment.",Retain until final action,Public,
13632,Dixie Deer Special Service District (Utah),Telephone bills,undated,Chronological,These are the actual bills for telephone service and long distance toll charges.,Retain for 3 year(s),Public,
13641,Dixie Deer Special Service District (Utah),Meter books,undated,Chronological,"These books record the readings of customer's water\, sewer or electric meters by municipal employees. They are used for billing purposes. The books include name of employee reading meter\, meter readings\, date read\, account number\, billing code\, final reading\, reasons for turnoff\, if meter was pulled or reinstalled\, and meter charges.",Retain for 3 year(s),Private,
13650,Dixie Deer Special Service District (Utah),Project control files,undated,Chronological,"These files contain memoranda\, preliminary reports\, and other records documenting assignments and the progress of projects. These files do not contain the final reports.",Retain for 1 year(s),Public,
13615,Dixie Deer Special Service District (Utah),Policy and program development records,undated,Chronological,"These are the constitution and bylaws of municipal governing/advisory boards. They establish the organization and operational procedures for the board. They usually include date of adoption and amendments\, description and purpose of board\, membership\, description and responsibilities of board's positions\, meeting frequency\, voting procedures\, explanation of what constitutes a quorum\, and the establishment of procedural rules (e.g.\, Robert's Rules of Order\, etc.).",Retain permanently,Public,
13651,Dixie Deer Special Service District (Utah),Backflow prevention device (BPD) test reports,undated,Chronological,"These tests report the results obtained from the testing of backflow preventer equipment. The reports show maintenance work performed\, parts replaced\, and repairs made.",Retain for 3 year(s) after superseded,Public,
13659,Dixie Deer Special Service District (Utah),Water sample reports,undated,Chronological,"These forms record water samples taken from various locations throughout the distribution system and sources of supply (raw or processed) for bacteriological tests. They include location\, date of collection\, name of person taking sample\, type of sample taken\, date of analysis\, name of lab\, person responsible for performing analysis\, analytical method used\, and results of the analysis. The State Health Department receives copies of these test forms and retains then for 40 years.",Retain for 5 year(s),Public,
13680,Southwest Utah Public Health Department (Utah),Monthly cemetery death report,1989-,Chronological,"This three-part report form lists all interments and is prepared monthly by all cemeteries in the state and submitted to their local health department as required by UCA 26-2-18 (1992). The information is used by the department to verify that all death certificates are being received. The original is retained by the local health department\, the first copy is submitted to the State Health Department and the second copy is retained by the cemetery. The form includes the month and year\, the name and location of the cemetery\, death date\, deceased's name and age\, the county where death occurred\, and the name of the funeral home or funeral director.",Retain for 1 year(s),Public,
13692,Department of Workforce Services. Park City Employment Center,Provider files,1982-2019.,Alphabetical by surname.,"Contracts\, applications\, licensing data\, and provider information.for services of programs offered through the division. Information includes day care providers and licenses\, occupational preferences and licenses\, and social security number.",Retain for 5 year(s),Private,
13772,South Valley Water Reclamation Facility (Utah),Disposition records,1990-,Chronological,"These are either forms or records completed by municipal agencies when municipal property is disposed of either by public auction\, competitive bidding\, or destruction. Includes date\, department name\, description of item\, value\, disposition method\, and reason\, condition\, and approval signature.",Retain for 3 year(s) after disposition of asset,Public,
13741,Lehi (Utah),Ordinances and resolutions,1862-,Chronological,"These books contain the legislative action of city council to regulate\, require\, prohibit. govern\, control\, or supervise any activity\, business\, conduct\, or condition authorized by UCA 10-3-701 to 714. An ordinance includes the title\, preamble\, an ordaining clause\, subject of ordinance\, when applicable\, penalty of violation\, effective date\, signature of mayor or acting mayor\, and municipal seal.",Retain permanently,Public,1 microfilm reel
13760,South Valley Water Reclamation Facility (Utah),Employees retirement records,1979-,Chronological,These are reports and register control documents relating to an employee's retirement.,Retain for 3 year(s),Private,
13768,South Valley Water Reclamation Facility (Utah),Personnel purchase orders,1992-,Numerical,"These are records authorizing the purchase of supplies or equipment by the municipality. They contain the name of the requesting agency\, name of vendor\, item\, date ordered\, delivery date\, purchase order number\, account charged\, and authorizing signature.",Retain for 4 year(s),Public,
13739,Lehi (Utah),License registers,1909-,Chronological,"These registers record the issuance of licenses for persons or companies conducting business within municipal boundaries. They contain name\, address\, date\, and type of license. Prior to 1960\, many municipalities only maintained a register and no business license files. Most current registers are computer printouts.",Retain permanently,Public,1 microfilm reel
13783,South Valley Water Reclamation Facility (Utah),Work orders,1990-,Chronological by work order date,"These are authorization forms for repair or maintenance work on department vehicles\, equipment\, or municipally-owned facilities or structures.",Retain for 3 year(s),Public,
14579,Pleasant Grove (Utah),Daily work logs,undated,,"This daily log is maintained by each work crew to verify work completed. This log includes date\, work order number\, location\, job requirements\, date completed\, equipment used\, and initials or signature of crew chief.",Retain for 2 year(s),Public,
14589,Labor Commission. Industrial Accident Division,Employer injury statistical report,1989-,Numerical by report number,"This report is generated by the Labor Commission to evaluate industrial accidents and injuries in the State of Utah. The report is used to monitor the employer's compliance with Utah's Workers' Compensation reporting requirements. Information includes employer name\, industrial classification\, insurance carrier information\, the number of injuries reported by the employer during the reporting period and the employer injury summary for the year. The report also includes the name\, social security number\, occupation of each injured employee along with the part of body injured and the nature and type of injuries reported for the previous four years.",Retain until superseded,Private,
14600,Pleasant Grove (Utah),Proof of publication,undated,,"These files contain evidence of the publication of a document or public notification appearing in a local newspaper\, usually for hearings\, sale of bonds\, budget\, and council meetings (UCA 78-25-14).",Retain for 6 year(s),Public,
14574,Pleasant Grove (Utah),Census information files,undated,,These files contain copies of U.S. Census Bureau forms on government employment and local government tax revenues. They are used to meet the requirements for Federal Revenue Sharing and to make financial information available to the public.,Retain for 3 year(s),Public,
14594,Department of Health and Human Services. Division of Child and Family Services. Clearfield Office,Unsubstantiated child abuse and neglect case files,1990-1995.,Alphabetical by client surname,"This record series is an report of alleged damage or threatened damage to the physical or emotional health and welfare of a child through neglect or abuse and includes causing non-accidental physical or mental injury\, incest\, sexual abuse\, sexual exploitation\, molestation\, or repeated negligent treatment or maltreatment. Investigations are required upon receipt of an alleged report in an effort to protect the best interest of the children\, offer protective services to prevent harm to the children\, stabilize the home environment\, and preserve family life when possible. Information from the Child Abuse and Neglect Form 741 is input into the Central Register (this is an automated data record on the agencies local data system established by UC,78-3b-12). This series includes the Child Abuse/Neglect Form 741\, and all data collected as a result of an investigation.",Retain for 100 year(s),Controlled,
14604,Pleasant Grove (Utah),Employment applications,undated,,"These are forms listing name of applicant\, address\, professional information\, previous employment\, education\, references\, and certificates submitted to Personnel Office by applicant.",Retain for 2 year(s),,
14578,Pleasant Grove (Utah),Leave data files (annual compilation),undated,,These files contain records of leave data.,Retain for 3 year(s),Public,
14588,Labor Commission. Industrial Accident Division,Injury look-up program files,1950-,none,"This series consists of an electronic listing of the job injuries reported to the Labor Commission. Information includes the social security number\, date of injury\, claim number\, name of injured party\, name of employer\, name of insurance carrier\, unemployment insurance number\, occupation\, nature and type of injury and the amounts paid on claim. The listing is used as a reference tool by the Commission.",Permanent. Retain for 15 year(s),Private,
14607,Salt Lake City (Utah). Mayor : DePaulis,City-County building restoration files,1985-1991.,None,"These files document the restoration and earthquake retrofitting of the city-county building. They include the records of Phil Erickson\, DePaulis's assistant overseeing the restoration\, photographs\, slides and videotapes of the actual restoration\, various studies\, and celebration activities for the reopening in 1989.",,Public,6.00 cubic feet
14609,Salt Lake City (Utah). Mayor : DePaulis,Municipal association files,1985-1991.,None (roughly by association name),"Business-related correspondence which provide unique information about agency functions\, policies\, procedures\, or programs. These records document material discussions and decisions made regarding all agency interests\, and may originate on paper\, electronic mail\, or other media. The correspondence is filed separately from program and project case files.",,Public,
14608,Salt Lake City (Utah). Mayor : DePaulis,Audit files,1982-1991.,None,These are the draft copies and published copies of performance and operation audits and other special reports undertaken by city departments for the Mayor. Reports written prior to 1985 were under the Ted Wilson Administration.,,Public,
14677,Box Elder County School District (Utah). Payroll Office,Payroll five year leave data sheet,1960-,Alphabetical by employee surname,"Five year-record of all leave taken by district employees. Includes social security number\, employee name\, marital status\, telephone number\, birthdate\, department name\, date started\, school\, beginning contract salary\, amount of sick and other leave taken by year and month.",Retain until final action,Private,
14672,Box Elder County School District (Utah). Payroll Office,Payroll absence summary report,1960-,"Chronological, thereunder alphabetical by school","Summary report on leave taken by contracted professional and classified personnel submitted on or before the 5th of each month authorizing payments for services rendered. Includes school\, period covered\, days absent\, number of days\, name of absent employee\, reason for absence\, name of substitute\, signature and title.",Retain for 3 year(s),Public,
14678,Box Elder County School District (Utah). Payroll Office,Payroll deduction annuity authorization file,1965-,Alphabetical by employee name,Employee authorizations for payroll deductions for tax shelters. Includes employees signed request to have tax sheltered annuity withheld for various 403B and 401K companies.,Retain for 2 year(s) after separation,Private,
14700,Utah State Tax Commission. Motor Vehicle Enforcement Division,Motor vehicle temporary permit audit files,1980-,"Numerical by dealer number, thereunder alphabetical by dealer name","These files document motor vehicle dealers temporary license permits\, and the company's compliance to state legislation and administrative rules relating to the distribution of temporary license permits to individuals who purchase vehicles. Information includes the dealer name\, address\, business license number\, and dealer number. Also includes purchaser's name\, address\, and vehicle information.",Retain for 2 year(s),Protected,
14703,Sanpete County (Utah). County Clerk,Miscellaneous clerk's records,1880-1928.,None.,"This records includes county claims\, cost estimates for construction of a county clerk vault \, grasshopper bounty forms\, townsite patents\, appointment of notaries\, and petitions including one requesting county seat be moved to Ephraim\, petitions to incorporate Mayfield Town\, and Financial Report dated 1928.",,Public,
14733,Box Elder County School District (Utah). Division of School Food Services,School Food Services student helpers listing,1980-,Chronological,"Listing of all students assisting with school lunches\, used for liability purposes. Includes school name\, date\, students' names\, dates worked\, total days\, cost of meals\, total compensation\, and principal's signature.",Retain for 5 year(s),Public,
14769,Career Service Review Office,Grievance files documentation,1986-,Alphabetical by last name,"These are memos\, correspondence\, employee responses\, hearing summaries and notices\, notes\, exhibits\, witnesses statements\, briefs\, motions\, pleadings\, hearings\, decisions\, transcripts\, internal office logs\, and all documentation not sealed according to UCA 67-19a-408(6) that are used in the employee grievance process. Documentation is brought to the Career Service Review Board by the employee filing the grievance and continues to be created during the grievance process. After the grievance is resolved\, this documentation is no longer needed. It is used in conjunction with Record Series 9144\, employee grievance files.",Retain for 6 month(s),Private,
3856,Utah State Tax Commission. Administration Division,County financial record,1896-1897.,Alphanumerical,,,,
3933,Salt Lake City (Utah). City Council,Correspondence files,"1910, 1982-","Chronological, thereunder alphabetical by name of council member","These files contain correspondence between the public and Salt Lake City council members. The are used for reference purposes. They consist of incoming and outgoing letters including thank yous\, requests for information\, press releases\, recommendations and welcomes\, complaints and their responses\, and correspondence between council members and department heads and with intergovernmental agencies.",,,
3929,Parowan (Utah),Bankruptcy files,1980-,Alphabetical by customer name,"These are files on utility customers who have filed bankruptcy. They are used in collecting payments for utility bills and for reference purposes. Utilities ""may not alter\, refuse\, or discontinue service\, or discriminate against the trustee or the debtor solely on the basis of the commencement"" of bankruptcy proceedings\, but may if neither trustee nor the debtor ""within 20 days after the date of the order for relief\, furnishes adequate assurance of payment in the form of a deposit or other security\, for service after such date"" (11 U._S._C._366 (1989)). The files contain a variety of court orders and forms including statements of affairs\, payment schedules and plans\, Chapter 13 interim plans\, discharges of debtor\, conditional order of dismissal of,order\, orders of automatic dismissal\, and related correspondence.",,,
4000,Salt Lake County (Utah). County Clerk,Marriage license record books,i 1887-1955.,Numerical by license number,"The county clerk copied the couple's marriage license in to register books. Information includes bride and groom's names and signatures\, the official performing the ceremony\, witnesses\, and date. In 1905\, the marriage license numbers started again with number 1.",,Public,
4026,Department of Corrections,Time sheets,1989-,None,"State employee time sheets\, including flextime attendance reports\, supplemental time and attendance records\, such as sign-in/sign-out sheets and work reports that are used for time accounting under flextime systems.",Retain for 3 year(s),Public,
3934,Salt Lake County (Utah). Probate Court,Land claim record books,i 1871-1894.,Chronological,"These volumes record the procedure by which occupants of land in Salt Lake City could obtain title to their land which was classified as part of the public domain. The procedure was established under the Federal Townsite Act of 1867 (14 Stat. 541) and amended for Salt Lake City's larger land base in 1870 (16 Stat. 183). Three volumes of declaratory statements show statements filed by individuals to claim ownership. One volume records a court hearing to determine land ownership. The outcomes of the hearings were recorded in volumes of adjudication records. The final volume in the series constitutes a docket which records a scant summary of all these events in an attenuated form.__The,volumes include such information as the name of the claimant to the land\, the legal description of the land\, witnesses or corroborating evidence of the claim\, dates\, and findings.",,Public,
3947,Salt Lake City (Utah). Police Department,Computer access security file,1984-,Chronological,"This is a daily computer printout used to track users of the computer system and criminal history files. It is used to record usage and to maintain record security in compliance with federal and state requirements. The printout includes time\, assigned identification number\, type of record accessed\, name or case number accessed\, whether a copy was made and other specific information.",Retain for 1 year(s),,
4843,Summit County (Utah). County Hospital,Patient case files,i 1941-1982.,Alphanumerical.,"The patient case files were created by the various medical personnel that had contact with the patient: doctors\, nurses\, pathologists\, and sometimes medical insurance personnel. They are the cumulative history of a given patient's stay in the hospital.__For many patients there is more than one case file\, indicating that a new file was created every time the patient sought medical care from the system. The case files may include any of the following types of documents: admission and discharge records\, condition of admission forms\, lab reports\, medication records\, charts\, medical histories\, anesthesia records\, nurses reports\, prescription forms\, consent forms\, EKG graphs\, and summary indexes to the case,file\, The nurses' reports are the most informative in that they give an hourly update on the patient's status and other data concerning the patient's comments\, state of mind\, and visitors.",,Private,
4996,Duchesne County (Utah). County Auditor,Tax levies,1915-,Chronological,"These files contain an original report submitted to the State Tax Commission for taxes levied by the county. The file includes a summary form from the county auditor and specific forms from individual taxing entities to the county auditor and State Tax Commission. The summary form includes the date\, the name of the county\, lists of levies set for year\, the purpose of the levy\, the levy authorized (statute or local ordinance)\, the number of mills levied\, the total number of mills levied\, and the signature of the county auditor.,The specific form includes the date\, the name of the county auditor\, the name of the taxing district\, the purpose of the levy\, the authorization of the levy\, the number of mills levied\, the total number of mills levied\, the signature of the financial officer.",Retain permanently,Public,
4928,Salt Lake City (Utah). Shade Tree Commission,Administrative records,1926-1948.,Alphanumerical,"Informational leaflets\, petitions for new businesses which would require shade tree planting\, newspaper clippings.",,Public,
5021,Utah County (Utah). Planning Commission,Administrative records,1940-1969.,Alphanumerical,,,,
5033,Utah County (Utah). County Assessor,Tax assessment rolls,1865-1876.,Alphanumerical,"Tax assessments are used by the county treasurer as a basis for determining the value of real estate and personal property in order to collect taxes from property owners. The county assessor determines the value of the property and gives the information to the treasurer to notify property owners and collect the taxes. The tax assessments show the following: name and address of the property owner (not always the individual who lives in the home or uses the land); the legal description of the land; the value of the real estate; the value of improvements; the associated personal property and its value\, including livestock and equipment; taxes levied by state\, county\, city\, and schools; date and amount of taxes paid; and miscellaneous remarks.,",,Public,
5000,Weber County (Utah). County Auditor,Payroll journals,1974-,"Chronological, thereunder numerical by office code","This journal is a numerical listing by check number and agency codes of all payroll checks issued by the county. It includes code\, date\, warrant number\, name of employee\, social security number\, types and amounts of individual deductions\, and may include hourly rate\, and number of hours worked. Though this register is frequently used to reference specific payroll checks\, it might be the only record of employee salaries and would then serve the same retirement purpose as the Employee earnings history files.",Retain for 65 year(s),Private,9 microfilm reels
5036,Utah County (Utah). Justice of the Peace : Provo Precinct,County attorney's criminal docket book,1905-1909.,Alphanumerical,,,,
5074,Weber County (Utah). Clerk of the County Court,Oaths of office registers,1887-1895.,Alphanumerical,"These records are the official oaths of persons elected or appointed to county positions. They are used to verify that oaths are given in accordance with the Utah State Constitution (Art. IV\, Sec. 10). Before entering into the duties of all elected and appointed officials ""shall take and subscribe to a specified oath or affirmation."" All oaths and bonds for county officials ""shall be filed with the county clerk\, except for the county clerk which shall be filed with the county treasurer"" (UCA 52-1-3 (1995)).",Permanent. Retain for 1 year(s),,
5046,Utah County (Utah). County Clerk,Wildlife bounty affidavit book,1901-,Alphanumerical,,Permanent. Retain until administrative need ends,,
5066,Weber County (Utah). County Clerk,Poll tax registers,1870-1918.,Chronological.,Alphabetical list of individuals who paid poll tax in Weber County. Books list the person's name and amount of the tax paid.,,Public,
9781,Department of Administrative Services,Position change requests and authorizations,1982-,none,"Documents used to create new positions\, abolish old ones and change existing state employee positions. Common name DHRM 9.",Retain for 3 year(s),Public,
9771,Utah State Tax Commission. Property Tax Division,Natural resource property tax appeal case files,1980-,"Chronological, thereunder alphabetical by company name.","These appeal files are created by the centrally assessed unit of the Tax Commission to deal with individuals and businesses that appeal their property tax assessments. UCA_59-2-1006_(1990)\, requires the county board of equalization to give notice to the Tax Commission of any property tax appeals. The Tax Commission will decide on the outcome of the appeal and convey the decision to the county auditor. If the appeal is not satisfied\, the case file is sent to the appeals unit of the Tax Commission. These files contain the name and address of owner; property description; assessment information; audit work papers; property surveys and case notes.",Retain for 7 year(s),Protected,
9780,Department of Administrative Services,Leave adjustment reports,undated,None,"Shows all leave adjustments made during a pay period. Shows category of adjustment\, the amount\, social security number and name.",Retain for 3 year(s),Public,
9806,Juab County (Utah). County Recorder,Water index,1884-,Alphabetical by surname,"This book indexes recorded water records. The alphabetical index includes name\, entry number\, book and page recorded\, and type of instrument.",Retain permanently,Public,
9819,School and Institutional Trust Lands Administration,State lands case files,"1980-1991, 1994-","Numerical by case number, thereunder chronological","These records document legal investigations conducted on behalf of the Division of State Lands by the Attorney General's office. Case files contain complaints\, investigative reports\, discovery documents\, correspondence\, pleadings\, affidavits\, research notes and other attorney work product.",Permanent. Retain for 32 year(s) after case is closed,Public,
9822,Davis Technical College (Utah),Shared high school students letter grades,1984-,Chronological.,These are the letter grades of high school students attending the Davis Applied Technology Center. They are an administrative copy and the school does not need the information after a student leaves the vocational program.,Retain for 6 year(s),Private,
9805,Juab County (Utah). County Recorder,Mortgagee-Mortgagor indexes,1968-,Alphabetical by surname,These are two alphabetical indexes concerning mortgagors and mortgagees.,Retain permanently,Public,
9835,"Attorney General's Office. Civil Department. Environment, Health, & Human Services",Environmental Quality case files,1980-,Numerical by case number,"These files document cases litigated by the Environment Division of the Attorney General's Office. Information includes correspondence\, attorney notes and work product.",Permanent. Retain for 10 year(s) after case is closed,Protected,14.00 cubic feet
9885,Department of Corrections. Adult Probation and Parole. Region 6. Administration and Price Office,Price offender criminal histories,1963-,"Chronological, thereunder alphabetical by offender's surname","These are case management files for all offenders on probation or parole. They document the history of the probation or parole. Information includes offender's name\, history of charges\, commitments\, name of offender's case worker\, monthly reports to probation or parole officer\, copies of court records from first offense to the end of probation or parole\, a history of probation or parole written by the officer\, and probation or parole agreement. Includes presentence investigation records (PSI)\, commitment papers\, risk assessment documentation\, probation agreements\, parole orders\, monthly reports\, restitution data\, correspondence\, incident reports\, face sheet\, and case history notes. These records may contain information about medical treatment of psychiatric assessments.,Documents the history of all offenders on probation or parole. Includes offender's name\, history of charges\, commitments\, name of case worker\, monthly reports to probation or parole officer\, copies of court records\, a history of probation or parole\, incident reports\, restitution data\, correspondence and the probation or parole agreement.",Retain for 10 year(s),Public,
9898,Board of Education. Office of Education. Internal Accounting,Purchase requisitions,1946-,Chronological,Requisitions for supplies and equipment for current inventory.,Retain for 4 year(s),Public,
9855,Salt Lake City (Utah). City Assessor,Letterbooks,1908-1910.,Chronological,Letterbook containing bound copies of correspondence from the office of the city license assessor and collector.,,Public,
9878,Duchesne County School District (Utah),Payroll register,1971-,"Chronological, thereunder alphabetical by employee's name","This register is a numerical listing by check number and agency codes of all payroll checks issued by the county. It includes code\, date\, warrant number\, name of employee\, social security number\, types and amounts of individual deductions\, and may include hourly rate\, and number of hours worked. Though this register is frequently used to reference specific payroll checks\, it might be the only record of employee salaries and would then serve the same retirement purpose as the Employee earnings history files.",Retain for 65 year(s),Private,
9858,Salt Lake City (Utah). Commission,Special committees and ordinances passed list,1901-1904.,None.,"This small\, holographic bound volume is labeled ""Special Committees 1904"". Recorded information includes receipts from treasurer\, special committees 1902\, special committees for 1904\, ordinances passed prior to 1901\, and ordinances passed 1901.",,Public,
9893,Labor Commission. Industrial Accident Division,Index for Workers Compensation,1926-1977.,"Chronological, thereunder numerical by file number","This index references industrial accident case files. They are used to locate individual case files of persons injured on the job. Information includes name\, date of injury and date of claim opened/closed\, file number\, address\, employer\, insurance company\, place of work where injury occurred\, cause of injury\, and the nature of the injury.",,Private,
9884,Department of Corrections. Adult Probation and Parole. Region 4. Administration and Provo Office,Provo offender criminal histories,1955-,"Chronological, thereunder alphabetical by offender's surname","These are case management files for all offenders on probation or parole. They document the history of the probation or parole. Information includes offender's name\, history of charges\, commitments\, name of offender's case worker\, monthly reports to probation or parole officer\, copies of court records from first offense to the end of probation or parole\, a history of probation or parole written by the officer\, and probation or parole agreement. Includes presentence investigation records (PSI)\, commitment papers\, risk assessment documentation\, probation agreements\, parole orders\, monthly reports\, restitution data\, correspondence\, incident reports\, face sheet\, and case history notes. These records may contain information about medical treatment of psychiatric assessments.",Retain for 10 year(s),Public,
9896,Department of Corrections,Employment applications,1989-,Numerical,"Applications of those qualified persons who are listed on the register\, but who are not hired.",Retain for 2 year(s),Private,
9905,Box Elder County (Utah). County Commission,Fire engine specifications file,s 1931.,None,"This file consists of promotional brochures\, specifications\, blue prints\, photographs\, etc.\, from various manufacturers of fire engines throughout the United States.",,,
9919,Department of Transportation,Equipment rental rates reports,1991-,Chronological,"These reports are prepared by the Department of Transportation in cooperation with the Associated General Contractors of Utah and have been approved by the Federal Highway Administration. The reports are to be used in arriving at rental rates to be paid to contractors for equipment used on force account extra work on highway contracts. The reports contain information pertaining to type of equipment\, rental rates\, description\, manufacturer's rated capacity and distributors.",Permanent. Retain until administrative need ends,Public,
9947,Department of Health and Human Services. Division of Substance Use and Mental Health. State Hospital,Disclosure tracking,1989-,Chronological by date of disclosure,"These records are used to document disclosures of medical records from State Hospital patient files\, as required by the Health Insurance Portability and Accountability Act (HIPAA). The agency records what information is sent and to whom\, and under what authorization\, in order to provide a list of disclosures to patients upon request. The records include the date the request was received\, date of record disclosure\, patient's name\, requesting person and/or agency\, means of transmission\, content of the information sent\, and reason for disclosure.",Retain for 6 year(s),Exempt,
9958,Department of Human Services.$bDivision of Child and Family Services.$bSalt Lake Valley Region,Committee and conference files,1986-2012.,Chronological,"Business-related correspondence that is routine or transitory in nature and does not offer unique information about agency functions or programs. These records include acknowledgment files and most day-to-day office and housekeeping correspondence. These records may originate on paper\, electronic mail\, or other media. This correspondence is filed separately from program and project case files.",,Public,
9911,Provo City School District (Utah). Timpview High School,Official transcripts,1977-,"Chronological, thereunder alphabetical by surname","This card is the official record of school attendance and high school graduation. It is used to document graduation from high school and to verify classes attended and credits earned. It is used for college admission and employment. The card includes the transcripts for students who did not graduate\, but attended high school classes in the district (ninth to twelfth grades). It contains: student's name\, address\, birthdate\, names of parents\, lists of high school classes and grades\, date of graduation\, test scores\, class ranking\, grade point average\, and social security number.",Retain permanently,Exempt,
9935,Box Elder County (Utah). County Clerk,Correspondence,1900-1901.,None,"This small packet of letters is labeled ""Letters of Importance for the Year 1901"" and includes correspondence to the Box Elder County Clerk regarding various cases before the district court.",,Public,
9943,Department of Human Services.$bDivision of Child and Family Services.$bOgden Office and Northern Region Administration,Unsubstantiated child abuse and neglect case files,1990-1995.,None,"This record series is an report of alleged damage or threatened damage to the physical or emotional health and welfare of a child through neglect or abuse and includes causing non-accidental physical or mental injury\, incest\, sexual abuse\, sexual exploitation\, molestation\, or repeated negligent treatment or maltreatment. Investigations are required upon receipt of an alleged report in an effort to protect the best interest of the children\, offer protective services to prevent harm to the children\, stabilize the home environment\, and preserve family life when possible. Information from the Child Abuse and Neglect Form 741 is input into the Central Register (this is an automated data record on the agencies local data system established by UC,78-3b-12). This series includes the Child Abuse/Neglect Form 741\, and all data collected as a result of an investigation.",Retain for 100 year(s) after case is closed,Controlled,
9956,Utah State Tax Commission. Auditing Division,Audit workpapers,1980-,"Chronological, thereunder numerical by account number.","These work papers are used by the Tax Commission's auditing division to select\, analyze\, perform\, evaluate\, and finalize audits conducted regarding taxpayers' tax returns. They contain forms\, worksheets\, checklists\, signature records\, transmittals\, projection forms\, referral sheets\, assessment forms\, investigations\, adjustment records\, case notes\, informant leads\, actions taken by taxpayers\, and other documents created and used by the division to conduct audits. They include the taxpayer's name\, address\, social security number\, account numbers\, and salary/income. Accounts chosen for audit are transferred to their specific tax audit series.",Retain for 15 year(s) or for 0,Protected,
9957,Utah State Tax Commission. Motor Vehicle Enforcement Division,Suspect profile,1991-,Alphabetical by last name,"These suspect profiles contain information on potential suspects when a pattern of criminal behavior can be identified or a physical characteristic is identified by a witness\, but the full description of criminal activity was not given. The motor vehicle enforcement divisions investigative staff develops the methods of operation for identifying these criminal activities and creates a list of potential suspects.",Retain until administrative need ends,Protected,
9982,Attorney General's Office. Civil Department. Tax and Financial Services Division,Insurance Department case files,1980-,Alphabetical by case name,"These files document the legal cases for the Insurance Department. The Attorney General's office is responsible for representing state agencies in legal actions brought against them\, (UCA_67-5-3-5 thru 67-5-5 (1991)). These files provide the Attorney General's office with documentation essential for representing the Insurance Department. Information includes pleadings\, correspondence\, attorney's research and notes\, court orders\, complaints\, and affidavits.",Retain for 10 year(s),Private,
10018,Sandy (Utah). Community Development Department,Certification files,i 1957-1977.,Chronological,"These files document the approval and certification process of all official redevelopment projects. They contain all documents necessary to certify a project including consultant's reports; a copy of the redevelopment plan; a report detailing reasons for the selection of the project area; a description of physical\, social\, and economic conditions in the area; a financial analysis of the project; consultant proposals; a plan detailing methods for the relocating of all families and persons in the redevelopment area; an analysis of the preliminary plan; a report with the planning commission recommendations; a blight survey; notices of hearings; copies of minutes of hearings; and copies of resolutions.",Permanent. Retain for 1 year(s),,
9983,Attorney General's Office. Civil Department. Education Division,Education legal files,1970-,"Chronological, thereunder alphabetical by case name","These records document the legal files created for the Office of Education. The Attorney General's office is responsible for representing state agencies in legal actions brought against them (UCA 67-3 thru 67-5-5 (1991)). Specifically\, the Education Division provides legal services for higher education institutions\, Board of Regents\, State Board of Education\, State Office of Rehabilitation (USOR)\, State Office of Education (USOE)\, Utah Schools for the Deaf and Blind\, and Applied Technology Centers. Information includes case files\, investigative reports and claims\, questions\, complaints\, personnel matters\, attorney's research notes and work product\, law and discovery documents\, correspondence\, pleadings\, and affidavits.",Permanent. Retain for 20 year(s) after case is closed,Protected,8.00 cubic feet
10024,Department of Transportation. Division of Project Development.$bStructures Section,Current structure projects correspondence,1980-2015.,Numerical by project number,"This correspondence documents the current status of each structure under construction. Copies are also maintained by the divisions of Planning and Construction. Series 3328\, Current structure projects case files\, also includes reduced plans and blue books of specifications for all projects currently under construction.",Permanent. Retain for 5 year(s),Public,
10071,Duchesne County (Utah). County Auditor,Annual retirement reports and W-2 forms,1961-1978.,"Chronological, thereunder alphabetical by name","This is a monthly report submitted to State Retirement on amounts contributed to retirement system. It is used for verification purposes. The Office of Education sends monthly the information on magnetic tape to State Retirement and prints a paper copy for the school district\, later the Retirement Office sends the district worksheets to check data. Includes social security number\, member name\, fund agency\, period covered\, amount contributed\, earnings\, and amounts employee and employer paid.",,Private,
10096,Utah State Tax Commission. Processing Division,Circuit breaker tax records,1987-,Numerical by system type.,"This is a record of taxpayers who apply for property tax rebates through the circuit breaker provision. UCA_59-2-1206(1-2)_(1990) states the requirements and eligibility for individuals applying for the program. It contains name\, address income\, property value\, property tax levied and abated\, county\, and other information regarding the applicant and the Tax Commission decisions.",Retain for 3 year(s),Private,
10114,Department of Corrections. Adult Probation and Parole. Region 3. Administration and Salt Lake Office,Tooele office offender criminal histories,1986-,"Chronological, thereunder alphabetical by offender's surname","These are case management files for all offenders on probation or parole. They document the history of the probation or parole. Information includes offender's name\, history of charges\, commitments\, name of offender's case worker\, monthly reports to probation or parole officer\, copies of court records from first offense to the end of probation or parole\, a history of probation or parole written by the officer\, and probation or parole agreement. Includes presentence investigation records (PSI)\, commitment papers\, risk assessment documentation\, probation agreements\, parole orders\, monthly reports\, restitution data\, correspondence\, incident reports\, face sheet\, and case history notes. These records may contain information about medical treatment of psychiatric assessments.",Retain for 10 year(s) after separation,Public,
10125,Department of Workforce Services.$bOgden North Employment Center,Family day care provider licensing case files,1987-2019.,Alphabetical by provider surname.,"These files document the licensing histories of family day care providers. Family day care licensors create these records and use them to complete background reports and histories of providers. These files are also used when a provider case is reopened initially by the Department of Human Services\, Office of Family Support\, and now provided by The Dept. of Workforce Services. Information includes provider references\, physical examinations\, tuberculosis test results\, home studies\, applications\, fire inspection reports\, copies of licenses\, and narratives of providers.",Retain for 8 year(s) after case is closed,Private,
10068,Duchesne County (Utah). County Auditor,Payroll final year-to-date report,1983-,"Chronological, thereunder alphabetical by surname","This register is a numerical listing by check number and agency codes of all payroll checks issued by the county. It includes code\, date\, warrant number\, name of employee\, social security number\, types and amounts of individual deductions\, and may include hourly rate\, and number of hours worked. Though this register is frequently used to reference specific payroll checks\, it might be the only record of employee salaries and would then serve the same retirement purpose as the Employee earnings history files.",Retain for 65 year(s),Private,
10101,Utah State Tax Commission. Technology Management,Car and bus tax records,1985-,Numerical by system type.,"These are records of payments and collection information from businesses or individuals filing car and bus tax returns. It contains owners name\, address\, account number\, payments\, assessments\, collection\, penalities\, comments\, and other administrative information.",Retain for 6 year(s),Protected,
10119,Department of Human Services.$bDivision of Child and Family Services.$bOgden Office and Northern Region Administration,Substantiated adult abuse and neglect case files,1985-1995.,Alphabetical by surname,"These files document reported damage or threatened damage to the physical or emotional health and welfare of a child through neglect or abuse and includes causing non-accidental physical or mental injury\, incest\, sexual abuse\, sexual exploitation\, molestation\, or repeated negligent treatment or maltreatment. Investigations are required upon receipt of a report in an effort to protect the best interest of the children\, offer protective services to prevent harm to the children\, stabilize the home environment\, and preserve family life when possible. This,series includes the Adult Protection Report (Form_741-A)\, narration of services\, listings of types of services\, rehabilitative treatment plans\, and all other data collected as a result of an investigation.",Retain for 100 year(s) after case is closed,Private,
10100,Utah State Tax Commission. Technology Management,Oil and gas tax system,1985-,Numerical by system type,"This is a record of businesses or individuals who submit oil and gas tax returns\, as required by UCA_59-5-(104-108)_(1991). It contains name of business or individual\, address\, account number\, assessments\, payments\, penalties\, production\, comments\, and other collection data.",Retain for 6 year(s),Protected,
10166,Technology Finance Corporation,Small Business Innovation Program phase one contracts,1985-1992.,"Alphabetical by round, thereunder by company name","The Small Business Innovation Program (SBIP) director creates these records from applications submitted by businesses and educational institutions. From these applications\, the Utah Technology Finance Corporation (UTFC) identifies new ideas and technologies for product development. The agency oversees a biennial application process (round) and evaluates applications it receives based on due diligence\, site inspection\, commercialization\, product feasibility\, and on the merits. Between 20-25% of applicants are funded. The agency receives a 3% royalty on the sales receipts and 3% of the total amount earned by the venture. The monies generated are used to finance other commercial projects accepted by SBIP. The records contain,proprietary information on the business applicants\, contracts\, milestone reports\, payment records\, final reports describing new technologies\, and correspondence.",Permanent. Retain for 8 year(s) after expiration of contractual agreement,Exempt,
10196,Department of Financial Institutions,Charter Thrift and Loan general correspondence,1980-1992.,Alphabetical by subject,These records were created or received by the thrift in the normal course of business. The correspondence documents executive decision-making and action as well as transmittal procedures.,Permanent. Retain for 4 year(s) after final action,Public,
9628,Weber County (Utah). Justice of the Peace,Uintah Justice Precinct docket book,1870-1893.,Chronological.,"In this docket book is recorded the following information: court proceedings\, 1870-1903; marriages\, 1870-1884; and coroner's inquests\, 1871-1891. A four-page insert showing marks and brands is found inside the front cover.",,Public,
9636,Payson (Utah),City election tally list,1905.,None,"This tally list contains a list of all persons voted for\, and the offices they are intended to fill\, with the number of votes cast for each at the municipal election held in district no. 3\, Payson Precinct\, Utah County\, State of Utah\, on the 7th day of November 1905. Vote tallies are compiled for the following municipal offices: mayor\, recorder\, treasurer\, marshal\, justice of the peace\, and councilmen.",,Public,
9690,Department of Corrections. Adult Probation and Parole. Region 3. Orange Street Community Correctional Center,Financial Information Resources System periodic reports,1988-2014.,Chronological,Includes the following: FICAA01T Trail balance monthly. FICAA05P Outstanding encumbrance. FICAA09P Outstanding reservation. FICAA10P Cash deposits. FICAA30P General ledger activity. FICAA85P Revenue and expenditure status by fund. FICAED01 Expenditure detail by sub-account. FICAES01 Expenditure status by sub-account. FICAES02 Work program/expenditure comparison by summary account. FICARD01 Revenue detail by sub-account within organization. FICARS01 Revenue status by sub-account. FICARS02 Estimated revenue/realized revenues. FICAER01 Expenditure/revenue summary by level 2. FICAMP01 Revenue account status by activity other than Department of Transportation. OBSOLETE RECORD SERIES BY 1998.,Retain for 5 year(s),Public,
9647,Box Elder County (Utah). County Clerk,Honeyville voter registration book,1939; 1951-1953.,Alphabetical.,"This series consists of a corrected list of names of the official register for election district 1\, Honeyville town\, Box Elder County\, State of Utah\, for the municipal election held Tuesday\, November 7\, 1939. Later voter registration lists are not retained.",,Public,
9666,Iron County School District (Utah),Transactional summary,1978-,"Chronological, thereunder numerical by code","This monthly computer report lists all district financial transactions. It provides year-to-date detail information for all individual postings for the general ledger. It includes date\, item description\, transaction type\, posting date\, purchase order or receipt number\, check number\, encumbrance\, debit or credit\, account balance\, and vendor.",Retain for 4 year(s),Public,
9708,Department of Corrections. Adult Probation and Parole. Region 3. Orange Street Community Correctional Center,Staff meeting minutes,1988-2014.,Chronological,Includes mentally ill offenders staff meeting minutes and supervisors minutes.,Permanent. Retain for 5 year(s),Public,
9651,Carbon County School District (Utah),Financial reports,1989-,Chronological,"This monthly budget report is prepared by the business administrator for the school board in accordance with UCA 53A-19-108 (1995). The report includes amounts of all budget appropriations\, disbursements from the appropriation\, and percentage of disbursement\, and reporting date. The report usually becomes part of the School Board Minutes.",Retain for 1 year(s),Public,
9764,Department of Workforce Services. Division of Administrative Services,Program letters,1953-2012.,"Chronological, thereunder numerical by letter number","Business-related correspondence which provide unique information about agency functions\, policies\, procedures\, or programs. These records document material discussions and decisions made regarding all agency interests\, and may originate on paper\, electronic mail\, or other media. This correspondence is filed separately from program case files\, and project files.",Permanent. Retain for 10 year(s),Public,
9779,Department of Administrative Services,Preliminary payroll printouts,1984-,None,"Computer produced\, two part documents sent by Finance to agencies to record final corrections or adjustments regarding employees' pay. They are made before the master payroll file is run and checks are issued. Preliminary payroll files do not serve as time and attendance records.",Retain for 3 month(s),Public,
9811,Department of Workforce Services.$bCentral Region Administration,Family support client case files,1979-2012.,Alphabetical by client surname,"These case files document the complete case history of clients receiving services provided in or through a Family Support office (OFS). Programs are funded by the Department of Human Services and/or local discretionary funds. These case files include but are not limited to the following types of Eligibility and Determination Forms: Application and Affidavit for Assistance and Food Stamps\, Home Energy Assistance Target (HEAT)\, Reapplication for Assistance and Food Stamps\, Application for Financial\, Medical\, and/or Food Stamps\, Application for Social Services\, Notice of Decision (income report)\, and Client Admission/Level of Care Determination. Also copies of birth certificates\, social security cards\, car registrations and titles\, divorce decrees and other court documents\, medical reports\, and certification of tribal membership are included in the case files. Payment forms\, which include Payee/Case Data Information\, Transmittal of,Collections\, Medical Grant Overpayment\, Coupon Books Lost in the Mail\, Forged Check Affidavits\, and the following miscellaneous documents are included in the case files: random moment sample surveys\, case activity logs\, court orders\, lien agreements\, and guardianship orders.",Retain for 5 year(s),Private,
9794,Utah State Tax Commission. Property Tax Division,State land equity schedule,1930-,"Chronological, thereunder alphabetical by county","This is a record of state lands which have been purchased by municipalities. It shows how much equity has been accrued on the property. These schedules are used by the Tax Commission to remove properties from taxable lists to non-taxable lists when property is purchased by a municipality. If the property was sold by the municipality\, it is placed back on the taxable property list. It is also used to assess equity between the date purchased to the time the property was sold. This is a way to calculate the net gain from the sale of the property. These schedules contain certificate number\, legal description\, name of previous owner\, name of new owner\, county where property is located\, and purchase price and accrued equity of land.",Retain for 7 year(s),Public,
9859,Salt Lake City (Utah). City Engineer,Plat maps,1890.,None,Diagrams of selected blocks within various plats of Salt Lake City are found in random order in this volume used by the city engineer.,,Public,
9894,Board of Education. Office of Education. Internal Accounting,General accounting records,1970-,Chronological,"Correspondence\, reports and data relating to voucher preparation\, administrative audit\, and other accounting and disbursing operations.",Retain for 3 year(s),Public,
9915,Garfield County (Utah). County Recorder,Official records,1953-,"Chronological, thereunder numerical by book and page","These are copies of all official records recorded with the county recorder including deeds\, mortgages\, mining records\, military discharges\, etc. Upon payment of fees for the same\, the recorder must record in the ""Official record' book all papers\, documents\, records\, and other writings required or permitted by law to be recorded. In some counties all recorded instruments are compiled together as part of the ""Official records""\, while others compile each type of instrument separately (See Deed records\, Mortgage records\, Mining records\, Water records\, etc.)",Retain permanently,Public,
9860,Department of Health and Human Services. Division of Child and Family Services. Logan Office,Confidential youth files,1980-1995.,Alphabetical by surname,"These files document the history of offenders in the State of Utah for youths over 10 and under 21 years of age who have been committed or admitted to the custody of the division by the court following adjudication for a delinquent act. Information includes discharge order; information sheet; consumer information sheet; request for discharge from parole; hearing notice; youth parolee's quarterly evaluations; psychological evaluations; Utah State Industrial School admission sheet; scholastic case records; and placement agreement. This record also includes court summons; mug shots; restitution work program; case report; verification of medical eligibility; application for financial\, medical\, and food stamps; primary person characteristics; service activity form; authorized needs approval/one time payment; correspondence; service activity form; supply list; birth certificate; parole documentation list; social,security card; birth certificate; grievance procedure for parent; visiting arrangements; juvenile court review; and medical release summary.",Retain for 28 year(s) after case is closed,Private,
9910,Provo City School District (Utah). Provo High School,Official transcripts,1939-,"Chronological, thereunder alphabetical","This card is the official record of school attendance and high school graduation. It is used to document graduation from high school and to verify classes attended and credits earned. It is used for college admission and employment. The card includes the transcripts for students who did not graduate\, but attended high school classes in the district (ninth to twelfth grades). It contains: student's name\, address\, birthdate\, names of parents\, lists of high school classes and grades\, date of graduation\, test scores\, class ranking\, grade point average\, and social security number.",Retain permanently,Exempt,
9900,Board of Education. Office of Education. Internal Accounting,Payroll records,1960-,Chronological,"Display of earnings\, deductions\, taxes\, net income\, and warrant or direct deposit information. These documents are prepared and used for payroll disbursement.",Retain for 3 year(s),Private,
9949,Salt Lake City (Utah). City Treasurer,Special funds receipts account book,1898-1903.,None,"In this account book is recorded information about various accounts with different financial institutions\, including water works funds\, cash\, general fund\, auditor's warrants paid\, liquor licenses\, miscellaneous licenses\, merchants licenses\, water rates (meter and regular)\, water rates abatements\, city taxes\, tax sales\, fines and forfeitures\, city cemetery\, city engineer's department\, dog tax collections\, oil inspection fees\, water works department\, turning on water\, poll tax collections\, crematory\, health department\, rent accounts\, Liberty Park\, fire department\, legal expenses\, sundry expenses\, mayor's contingent fund\, city recorder's department\, salary refund\, joint building expenses\, water master's department\, street department and irrigation\, tax sale redemptions\, city treasurer\, U.S. Prison\, premium on refunding bond issue\, Park City Relief fund\, board of Public Works\, real estate sold\, municipal elections\, gravel sold from Warm Springs property\, fire insurance\, claims and,damages\, special taxes\, interest\, State of Utah for Capitol grounds\, franchises\, refund special pay rolls\, free public library\, American pipe\, building inspector's fees\, sealer of weights and measurers fees\, revenue\, and sewers and drains.",,Public,
9944,Department of Health and Human Services. Division of Child and Family Services. Ogden Office and Northern Region Administration,Substantiated child abuse and neglect case files,1990-,None,"This record series is a case file of reported damage or threatened damage to the physical or emotional health and welfare of a child through neglect or abuse and includes causing non-accidental physical or mental injury\, incest\, sexual abuse\, sexual exploitation\, molestation\, or repeated negligent treatment or maltreatment. Investigations are required upon receipt of a report in an effort to protect the best interest of the children\, offer protective services to prevent harm to the children\, stabilize the home environment\, and preserve family life when possible. Information from Abuse and Neglect Report 741 is put into the Central Register (which is an automated data record on the agencies local data system established by UC 78-3b-12).__This,series includes the Child Abuse/Neglect Report (Form 741)\, a narration for services\, a listing of the type of services\, a rehabilitative treatment plan\, and all other data collected as a result of an investigation.",Retain for 100 year(s) after case is closed,Controlled,
9953,Salt Lake City (Utah). City Treasurer,Unidentified tax ledger,1890-1894.,None,"In this unidentified tax ledger is recorded payments for accounts for various individuals\, the estates of deceased individuals\, corporations\, and organizations (The Church of Jesus Christ of Latter-day Saints). Information includes the name of the taxpayer\, the date\, an address\, the amount due\, and the date paid\, the amount paid\, and the balance. Inside the front cover are two loose papers\, a special tax notice for the extension of water mains and a local tax notice.",,Public,
9990,Technology Finance Corporation,Small Business Innovation Program awardee records,1985-1992.,"Numerical by round number, thereunder alphabetical by name of company","The Utah Technology Finance Corporation (UTFC) creates these files from applications submitted by businesses and educational institutions. From these applications\, the UTFC identifies new ideas and technologies for commercialization. The agency oversees a biennial application process (round) and evaluates applications it receives based on due diligence\, site inspection\, commercialization and product feasibility\, and on the merits. Between 20-25% of applicants are funded. The agency receives a 3% royalty on the sales receipts and 3% of the total amount earned by the venture. The monies generated are used to finance other commercial projects accepted into the Small Business Innovation Program. The files include business agreements\,,business plans\, disbursement warrants\, progress reports\, correspondence\, and final reports describing new technologies.",Permanent. Retain for 8 year(s) after expiration of contractual agreement,Exempt,
9981,Weber County (Utah). County Recorder,Civil case legal documents,1877-1906.,None,"These are assorted documents recorded by the Weber County Recorder\, largely a variety of folded civil case legal documents. Included are the following titles: certificate of sale\, certificate of sale on foreclosure of mortgage\, writ of attachment\, discharge of attachment\, proof of labor\, transcript of judgment\, sheriff's notice of levy\, mechanics lien\, lis pendens\, and minutes of meeting of miners to form Weber Mining District held 20 February 1878\, redemption certificates\, etc. These various motions\, orders\, and pleadings were filed in the Justice Court (1877)\, the Third District Court (1879)\, the First District (1891)\, the Fourth District (1893)\, and the Second District (1897). The documents were recorded by the Weber County Recorder. Many are also stamped with the word ""Indexed"".",,Public,
9973,Laketown (Utah),Laketown Irrigation ledgers,1897-1908; 1912-1936.,Chronological,"These three volumes record information regarding shareholders of the Laketown Irrigation Company. Recorded information includes name of shareholder\, number of shares held\, date\, description (assessments\, payments\, etc.)\, amount of assessment\, amount paid by labor\, and amount paid by cash. The first volume spans 1897-1908. A four-year gap (1908-1912) separates the first and second volume\, which covers 1912-1926. The third volume represents 1927-1936.",,Public,
10031,Wasatch County (Utah). County Recorder,Utah Department of Transportation road maps,ca. 1985-1991.,"Numerical by township, section, and range","These are maps for new subdivisions. Before a subdivision is officially created a subdivision map must be recorded with the county recorder (UCA 10-9-804(3) (1995)). All subdivisions must be approved by the ""the legislative authority of the city or town in which such land may be situated\, or in the absence of such legislative authority by the legislative authority of the county in which the town is situated\,"" before the subdivision map is recorded by the county recorder (UCA 17-21-8 (1995)).",,Public,
10102,Utah State Tax Commission. Technology Management,Cigarette tax system,1985-,Numerical by system type,"These are records of businesses or individuals who file cigarette and tobacco tax returns\, and also purchase cigarette stamps from the Tax Commission. UCA_59-14-(203-206)_(1991)\, states penalties for selling tobacco products without a license\, tax rate\, stamping procedures\, and sales of cigarette stamps. The system contains business or individual name\, address\, other business locations\, tax liability\, payments\, assessments\, collections\, penalities\, comments\, and other collection information. Also includes purchase of stamps for cigarettes and corresponding control thereof.",Retain for 6 year(s),Protected,
10058,Wasatch County (Utah). County Auditor,Board of Equalization minutes,1931-,Chronological,"These are the minutes of the Board of Equalization. The County Commission serves as the Board of Equalization determining tax relief measures in the county. The minute books are not a recording of the proceedings of the board meetings\, but rather a list of the decisions affecting taxation (both abatements and increases) made by the board. It is used to document the tax abatements given by the board to the indigent\, the aged\, the disabled (and their widows)\, and veterans (and their widows). Includes the book\, page\, line numbers\, and letters of the assessment roll\, the name of the person\, lots affected\, a description of the property affected (block or section\, plat\, township\, and range)\, the amount abated or increased (the assessed value of the estate\, improvements\, and personal property)\, the total amount abated\, and any relevant remarks.",Retain permanently,Public,
10106,Utah State Tax Commission. Technology Management,Common tax system,1985-,Numerical by system type,"This common computer system allows the Tax Commission the ability to search by company or individual name to insure tax compliance when other required tax liabilities have been meet. It links all of the Tax Commission computer systems together. It includes comments\, corrections\, adjustments\, and various tax system account information.",Retain for 15 year(s),Protected,
10109,Midvale (Utah). Midvale Police Department,Case reports,1986-,Chronological,"These are reports of crimes and other cases for police response. They contain all information as to the ""who\, what\, where\, why and how"" of reported incidents. They are used for departmental information\, follow-up investigation\, and statistics. The Supplemental Continuation Reports are used to provide additional information concerning a police investigation. The report is usually filed by case number and frequently is a part of case file. It is also called Incident Report or Offense Report.",Retain for 5 year(s),,
10067,Duchesne County (Utah). County Auditor,Payroll check register,1983-,"Chronological, thereunder employee number","Includes employee number and name\, department number\, social security number\, check number\, dollar amount\, pay period\, and salary.",Retain for 65 year(s),Private,
10173,Carbon County (Utah). County Auditor,Accounts receivable,1890-,Numerical by vendor number,"These records consist of copies of accounts receivables prepared by counties to collect amounts owed by vendors\, organizations\, and citizens having accounts with county agencies.",Retain for 4 year(s),Public,
10211,Clearfield (Utah). City Council,Resolutions,1922-,Chronological,"These are formal statements of a decision\, or expression of opinion put before or adopted by the city council. They may perform the same function as an ordinance. Resolutions may include the following: establishing water and sewer rates\, charges for garbage collection and fees charged for municipal services\, establishing policies and guidelines\, and regulating the use and operation of municipal property (UCA 10-3-717).",Permanent. Retain for 10 year(s),Public,1 microfilm reel
10192,Department of Transportation. Project Development. Division of Construction,Pre-award project files,ca. 1950-2015.,Alphanumerical by project number,"The Division of Construction creates these records to document projects that will be built by the department or by a contractor with department supervision. They include the information contractors need to bid on a project and what the Utah Department of Transportation (UDOT) needs to award the project. The records contain a notice to contractors\, assignment orders\, planholders list\, Pre-bid attendance rosters\, special provisions\, bonds\, insurance certificates\, contracts\, Right of Way memos\, unofficial bid results\, abstract of bids\, concurrence memos\, award letters\, Disadvantaged Business Enterprise commitment memos\, notice to proceed letters\, receipt of certified mailing\, and general correspondence. These are maintained by the Construction Division. When each project is finished these records are then merged into the permanent series 8660\, Interstate and non-interstate project files.",,Public,
10227,Department of Transportation. Engineering & Operations. Operations. Aeronautics,Airport fuel tax disbursement journals,1964-,"Alphabetical by airport, thereunder chronological","These are airport fuel disbursement records which show the history of fuel taxes reimbursed to cities with airports throughout Utah. The fuel taxes are paid by oil distributers\, received by city clerks\, and then collected by the State Tax Commission. Aeronautics reimburses most of the cost of the tax to the city to be used toward airport construction and maintenance. The information includes amount of gallons purchased\, total reimbursed to the city\, amount the Tax Commission collects\, and the date. These records are maintained monthly for Salt Lake airports (due to the volume of fuel they purchase) and quarterly for all other airports.",Retain permanently,Public,
10156,University of Utah (Utah). Medical Center,Hypertension case files: clinical lab reports,1973-1980.,Alphabetical by patient name.,"These are case files of hypertension patients monitored by the University Medical Center from 1973-1980. They contain a questionnaire\, patient history\, family medical history\, and statistical data. These files are related to records series 83291\, 84133\, 84869\, and 84691 (part of same study) but are filed separately.",,Private,
10151,South Salt Lake (Utah),Remittance stubs,1988-,Chronological,"These stubs are received with payments for services. They are used as the official record of customers\, payments being received and posted. They include account number\, name\, service address\, payment received\, receipt date and number. After payment is received this information is placed on the computer.",Retain for 3 year(s),Public,
10262,Department of Transportation. Planning & Investment. Technology & Innovation. Maintenance and Facility Management Division,Engineer's working files,1980-,Alphabetical by subject,"These records contain unique information in rough notes or drafts assembled or created and used to prepare or analyze other documents. The information adds proper understanding to the formulation and execution of policies\, decisions\, actions\, or responsibilities.",Retain for 1 year(s) after end of project or program,Public,
2826,Department of Public Welfare,Requisitions,1962-1967.,Alphanumerical,,Permanent. Retain for 1 year(s),,
2887,Weber State College,Board of Trustees minutes,1962-1975.,Alphanumerical,,Permanent. Retain until administrative need ends,,
2805,Tuberculosis Hospital,Medical case files,1942-1969.,Alphanumerical,,,Private,
2903,Sevier County (Utah). County Recorder,Powers of attorney index,1896-,"Chronological, thereunder alphabetical by name","These alphabetical indexes are used to access information concerning the granting of powers of attorney located within the official records. Each page is ""divided into seven columns\, namely: 'date of filing\,' 'book\,' 'page\,' and 'entry number\,' 'from\,"" 'to\, 'revoked'"" (UCA 17-21-6(8) (1990)).",Retain permanently,Public,
2916,Department of Public Welfare,Federal grant approval records,1941-1967.,Alphanumerical.,,,,
2898,Utah. Banking Dept.,Merchants bank records,1918-1920.,Alphanumerical.,These records include general ledgers and balance ledgers.,Permanent. Retain until final action,Public,
2927,Millard County (Utah). County Recorder,Abstract books,1872-,"Numerical by section, township, and range","These records contain the history of property ownership by providing ""a true chain of title to each tract or parcel and the encumbrances thereon as shown by the records of the office"" by geographical location (UCA 17-21-6(6) (1990)). They contain the date and character of the instrument\, book and page\, entry number\, and legal description.",Retain permanently,Public,
2939,Department of Social Services. Bureau of Policy Planning & Budget,Administrative records,1975-1982.,Alphanumerical,"This series contains reports\, correspondence\, procedures\, memos\, agendas\, committee minutes\, etc.",,Public,
2998,Department of Transportation. Division of Aeronautics,Historic financial records,1956-1974.,Alphanumerical,,,,
2985,Department of Transportation. Engineering & Operations. Operations. Aeronautics,Airport construction project records,1942-,Alphanumerical by project number,"These files detail the actual construction work undertaken at specific airports. The Utah Department of Transportation (UDOT) coordinates airport construction throughout the state. The airports are funded by both state and federal monies. All projects are approved by the Aeronautics Committee. These records include reports on the progress of the construction\, a record of payment\, drawings\, and correspondence. The information includes project location numbers\, details of project\, cost of construction\, requests for money to be spent\, and agreements.",Permanent. Retain for 10 year(s) after end of project or program,Public,
3008,Board of Forestry and Fire Control,Annual reports,1952-1955.,Alphanumerical,,Permanent. Retain for 1 year(s),,
3039,University of Utah (Utah),Financial reports,1950-1968.,Alphanumerical,,Retain permanently,,
3050,University of Utah (Utah),Social work conference proceedings,1959-1961.,Alphanumerical,,Permanent. Retain until final action,,
3061,Department of Community Affairs,Kaiparowits project records,1972-1976.,Chronological.,Holdings: Box of correspondence and miscellaneous pamphlets collected by the Governor's office and the Community Affairs office.,,Public,
3022,"Department of Natural Resources. Division of Oil, Gas, and Mining. Accounting Section",Drilling application hearing notices,1966-1984.,Chronological by date.,This series contains notices of hearings pertaining to drilling applications.,,Public,
3059,Department of Community Affairs,Federal agency correspondence,1975-1976.,Alphanumerical.,"Business-related messages that document work accomplished\, transactions made\, or actions taken. These records do not offer unique information about agency functions\, programs\, or policies\, though they may cite them. These records may originate on paper\, electronic mail\, or other media.",,Public,
3074,Department of Development Services. Industrial Promotion Division,Budget report,1967-1971.,Alphanumerical,These records document the use of funds within the division.,,Public,
3075,Department of Development Services. Industrial Promotion Division,Utah airline service case briefs,1967-1970.,Alphanumerical.,"These records are dockets and exhibits regarding a petition to the Civil Aeronautics Board for the addition of certificated air transportation in Utah. Included are investigation\, opinions\, statements\, testimony\, exhibits\, rebuttal exhibits and motions. Record related to the 1965 regional economic conference sponsored by Governor Rampton in 1965 is included.",,Public,
3101,Coordinating Council of Higher Education,Correspondence,1957-1959.,Alphanumerical.,"These are minutes\, reports and correspondence related to WICHE.",,Public,
3116,Department of Development Services,Space port promotion records,1971-1972.,Alphanumerical.,"This series contains documents created by the Utah Spaceport Committee to promote the selection of Dugway\, Utah to be the launch site for the space shuttle\, which was in development at the time. Includes correspondence by the Utah Spaceport Committee\, the Federation of Rocky Mountain States\, NASA\, and governors of western states to the President of the United States. Includes documents advocating use of recoverable rocket boosters instead of expendable rocket boosters\, documents advocating a western launch site over Kennedy Space Center\, the bill from the 1971 Utah State Legislature creating the Utah Spaceport Committee\, meeting minutes and agendas from the Spaceport Committee\, news releases and newspaper clippings related to the Spaceport Committee and space shuttle development\, studies from the Spaceport Committee detailing advantages of a space shuttle launch site in Utah.",,Public,
3258,Salt Lake City (Utah). City Court,Transcripts,1924-1955.,Alphanumerical,,,Public,
3225,District Court (Third District),Civil case law and motion calendars,1873-1892.,Numerical by docket number.,"Information is recorded under the following column headings: docket number\, title of action\, attorneys\, file number\, and judge's minutes. The series records motions\, demurrers\, etc. made in civil cases and the action taken in them. The actions\, noted in the judge's minutes\, are extremely brief\, for example\, ""passed.""",,Public,
3282,Ogden (Utah). City Attorney,Criminal case files,1968-,Alphanumerical,"These case files document felony cases filed and prosecuted in district court. They contain the case number\, defendant's name\, charge\, indictment and arraignment dates\, plea\, bond amount\, trial date\, verdict\, and sentence. The files may also contain police records\, offense reports\, witness lists\, subpoenas\, FBI reports\, photographs\, and attorneys' notes. This information is largely duplicated in case files and could be weeded after the case is closed and all appeals heard.",Retain for 10 year(s),Protected,
3413,Salt Lake City (Utah). Department of Public Works. Division of Engineering,Public information books,1935-,"Chronological, thereunder alphabetical by title","These are city maps and plats for surveys and maintenance of city property and facilities. They are used for research purposes by the public\, other city departments\, and title companies. They include townships and range\, rights-of-way\, monument markers\, lot measurements\, street names\, centerline measurements\, blocks\, and subdivision names.",Retain until superseded,Public,
3425,Salt Lake City (Utah). Department of Public Works. Division of Engineering,Daily testing log,i 1981-,Chronological by calendar year,"This daily log records various tests performed on and the test results. The log is used as a daily reference tool for telephone inquiries. Includes: date\, typeof material\, weight of material\, amount of tests performed\, and results of tests (sieve analysis results\, percent of compaction\, cylinder compressive tests).",Retain until end of project or program,,
3412,Salt Lake City (Utah). Department of Public Works. Division of Engineering,Special studies index,1985-,Alphabetical by title,"This alphabetical index is used as a cross-reference to the specific year a special study was conducted. It includes: title of study\, date of study\, type of information included and author\, and how information was generated. The index has been automated and the paper index has now become obsolete.",Retain until superseded,,
3428,Salt Lake City (Utah). Department of Public Works. Division of Engineering,Drawings,1880-,Alpha-numerical and numerical by project number,"These are drawings and blueprints of engineering ""as-built"" projects. They are used by the public and city personnel to establish existing information for all city locations. They include drawings of street construction\, sidewalks\, storm drains\, waterlines\, reservoirs\, public facilities\, and other city building projects\, providing date\, legend\, city title\, scale and actual drawings.",Permanent. Retain for 2 year(s),Public,
3528,Treasurer,Personal bonds,1949-1962.,Alphanumerical,,,,
3512,Volunteer Office,Administrative records,1976-2014.,Alphanumerical,,Permanent. Retain for 1 year(s),,
3599,Judicial Council. Board of Juvenile Court Judges. Juvenile Court (First District),Record books,1907-1908.,Alphanumerical,,Permanent. Retain for 1 year(s),,
3607,Judicial Council. Board of Juvenile Court Judges. Juvenile Court (Third District),Case files,1905-,Numerical by case number.,These case files document juvenile cases heard in the Third District Juvenile Court.,Retain for 28 year(s) after date of birth,Exempt,
3645,Department of Social Services. Division of Family Services.,Social service program analysis reports,1970-1972.,Alphanumerical,,Permanent. Retain for 1 year(s),,
3672,Board of Medical Examiners,Physicians license registers,1892-1927.,Chronological by date.,"This series consists of three sets of records which document physician licensing and registration. The first set of documents are loose ledger sheets which record an individual's taking of the board examination. Columns include a line number\, the person's name\, age\, present and former residences\, level of previous education\, the school name\, year of graduation\, certificate number\, date of examination by the board\, and the passing or failing percentage on the test. The second and third sets of documents are bound together in a volume. The first is a register of physicians to whom licenses have been issued\, the second is a register of midwives. Ledger columns include the county in which the license was issued\, the individual's name\,,residence\, school\, date and number of license\, year of graduation\, basis of license (diploma\, exam\, or years of practice\, and the type of practice for which the license is issued issued. Both of these registers include name indexes.",,Public,1 microfilm reel
3691,State Board of Land Commissioners,County patent and certificate registers,1897-1949.,Alphanumerical,"The state land board provided for the sale of lands from tracts granted by the federal government. This series contains books documenting the sale of these lands through records of patent. The patents include the governor's signature\, amount of sale\, and the geographic data or description locating the land sold.",,,43 microfilm reels
3614,Sevier County (Utah). County Recorder,Water records index,1896-,"Chronological, thereunder alphabetical by name","These records contain the official records of recorded water claims. They consist of copies of certificates of water claims\, quit claims\, deeds\, warranty deeds\, trust deeds\, and releases. The alphabetical index includes name\, entry number\, book and page recorded\, and type of instrument. In some counties water records are compiled separately\, while in others they are part of the ""Official records"".",Retain permanently,Public,
3675,Cache County (Utah). County Court,Road Record,1885-1892.,"Numerical by range, thereunder numerical by township.","These books contain the original survey notes and measurements by surveyors. They are used to create maps and diagrams for specific projects and to update reference sheets. They include township\, section\, range\, survey measurements\, elevations\, and grade with some sketches of area and notes regarding the project.",Permanent. Retain for 1 year(s),Public,
3732,Carbon County (Utah). County Clerk,Warrants,1897-,Numerical by warrant number,"The actual warrant or check cut from a warrant request. A warrant must be drawn ""on the county treasurer in favor of all persons entitled thereto in payment of all claims and demands chargeable against the county\, which have been legally examined and allowed and ordered paid by the county executive"" (UCA 17-19-3_(1995)).",Retain for 4 year(s),Public,
3670,Cache County (Utah). County Clerk,Financial record books,1866-1907.,Alphanumerical.,"The 1888 ledger contains a name index\, account names\, dates\, and amounts.",,Public,
10020,West Valley City (Utah). Finance Department,Payroll files,1985-,Chronological,"These copies contain memoranda\, copies of payrolls\, checklists\, and related certification sheets.",Retain for 3 year(s),Public,
10050,Lehi (Utah),Residential building plans,1978-,Numerical by permit number.,"These are the blueprints and specifications submitted by building contractors or owners when applying for a building permit for the construction of residential buildings. The specifications are compiled by the architect for use of contractor to complete detail work providing type\, grade\, brand of materials to be used and general conditions which govern the methods to be employed by the contractor in completing work as well as temporary facilities\, job cleanup\, security\, time limits\, deadlines\, and the responsibilities of the architect\, owner and contractor. They are used for determining code compliance and the enforcement of building codes. They are usually arranged by permit number or address.",Permanent. Retain for 1 year(s),Public,
10026,Department of Human Services.$bDivision of Child and Family Services.$bSalt Lake Valley Region,Holladay office adoption case files,1930-2012.,Alphabetical by client surname,"These files document adoption placements for children whose birth parents have either been deprived of or have permanently relinquished their parental rights.,They include a face sheet\, intake information\, social history\, closing information\, medical\, genetic\, and birth information\, educational records\, psychological evaluations\, and birth certificates. Also included are court orders\, adoption reports\, summons\, paternity notices\, record of adoptions\, termination of parental rights\, administrative reviews\, investigative reports\, handwritten notes\, financial reports\, and correspondence.",Permanent. Retain for 25 year(s),Controlled,
10094,Utah State Tax Commission. Administration Division,Alcohol education distribution records,1985-,"Chronological, thereunder alphabetical by municipality","These are records regarding taxes collected from the sale of alcoholic beverages. The monies are returned to state and local law enforcement agencies to be used on substance abuse and alcohol beverage enforcement programs. They contain returns\, reports\, correspondence\, disbursements\, and other program control information.",Retain for 6 year(s),Protected,
10112,Technology Finance Corporation,Rejected Small Business Innovation Program applications,1985-1992.,Numerical by reception number,"The Small Business Innovation Program (SBIP) director creates these records to support evaluation of proposals for financing innovative technologies. All proprietary data submitted by unsuccessful applicants is returned to them. Utah Technology Finance Corporation (UTFC) retains the application cover page\, abstract\, budget page\, administrative correspondence\, and the review records. UTFC plans to use these records for short- and long-term studies of the validity of their evaluative criteria.",Permanent. Retain for 20 year(s),Exempt,
10073,Duchesne County (Utah). County Auditor,Monthly retirement reports,1978-,"Chronological, thereunder numerical by social security number","This is a monthly report submitted to State Retirement on amounts contributed to retirement system. It is used for verification purposes. The Office of Education sends monthly the information on magnetic tape to State Retirement and prints a paper copy for the school district\, later the Retirement Office sends the district worksheets to check data. Includes social security number\, member name\, fund agency\, period covered\, amount contributed\, earnings\, and amounts employee and employer paid.",Retain for 3 year(s),Private,
10104,Utah State Tax Commission. Technology Management,Fuel tax system,1985-,Numerical by system type,"This is a record of businesses or individuals who purchase special fuels in the state of Utah\, and who submit various fuel tax returns. It contains name\, address\, account number\, payment and collection information\, penalities\, and comments regarding the tax compliance of businesses or individuals.",Retain for 6 year(s),Protected,
10059,Wasatch County (Utah). County Clerk,Official bonds index,1906-1943.,Alphabetical by name,"This is an index to official bonds. ""All official bonds shall be recorded in the office of the county recorder and then filed and kept in the office of he county clerk. The official bond of the county clerk after being recorded shall be filed and kept in the office of the county treasurer"" (UCA 17-16-11 (1995)). The index includes name\, position\, book and page.",Retain permanently,Public,
10099,Utah State Tax Commission. Technology Management,Mining tax system,1985-,Numerical by system type,"These files encompass a complete system of paper input documents\, computer programs and database files\, and computer generated reports. The system keeps track of all solid mineral tax return information such as returns\, payments\, billings\, account details\, and history comments. Documents related to the system\, that may be retained for backup and audit purposes\, include tax returns\, adjustment forms\, billing notices\, system generated reports\, and programming specifications system that may be retained for backup and audit purposes.",Retain for 3 year(s),Protected,
10091,Utah State Tax Commission. Technology Management,Motor vehicle bad check system,1985-,"Chronological, thereunder numerical by system type","This is a record of dishonored checks which were paid to the Motor Vehicle Division by persons registering vehicles. They contain information from the check; collection information; bank and account number; owner's name\, address\, and social security number; and motor vehicle information.",Retain for 6 year(s),Private,
10095,Utah State Tax Commission. Processing Division,Wine and liquor tax records,1984-,"Chronological, thereunder alphabetical by county","These are records regarding taxes collected on the sale of wine\, liquor\, and other alcoholic beverages. UCA_59-16-101(1&2)_(1991) specifies that the revenues collected from this tax are used to support the school lunch program\, which is administered by the State Board of Education. They contain county names; amount of tax collected; disbursement information; and other management information including returns\, reports\, and correspondence.",Retain for 6 year(s),Protected,
10155,Department of Health and Human Services. Division of Aging and Adult Services,Information memorandums and program instruction records,1983-,Chronological.,"These files document instructions from the Federal Government to Human Services directors about new information concerning federal laws that affect Aging and Adult Services. They include information on changes in the Older American Act\, new regulations and policy changes that require adoption and implementation by state agencies. This information is used by the staff and chief executive officers of the Department of Human Services\, Division of Aging and Adult Services.",Retain for 10 year(s),Public,
10145,Department of Human Services. Division of Child and Family Services. Kearns Office,Substantiated child abuse and neglect case files,1989-1995.,Alphabetical by surname,"This record series is a case file of reported damage or threatened damage to the physical or emotional health and welfare of a child through neglect or abuse and includes causing non-accidental physical or mental injury\, incest\, sexual abuse\, sexual exploitation\, molestation\, or repeated negligent treatment or maltreatment. Investigations are required upon receipt of a report in an effort to protect the best interest of the children\, offer protective services to prevent harm to the children\, stabilize the home environment\, and preserve family life when possible. Information from Abuse and Neglect Report 741 is put into the Central Register (which is an automated data record on the agencies local data system established by UCA 78-3b-12).__This,series includes the Child Abuse/Neglect Report (Form 741)\, a narration for services\, a listing of the type of services\, a rehabilitative treatment plan\, and all other data collected as a result of an investigation.",Retain for 100 year(s) after case is closed,Private,
10193,Department of Transportation. Engineering & Operations. Project Development. Construction,Construction period project records,ca. 1950-,Alphanumerical by project number,"These records support the agency's mission to provide and maintain the state's infrastructure. Records contain the administrative documentation of events that occur throughout the construction of any project. Included are records only necessary for the duration of the project such as modification records\, utility-related records\, copies of contract and subcontract agreements\, payment and payroll records\, labor information\, weigh tickets\, test results and statistics\, progress reports\, and related correspondence.",Retain until end of project or program,Public,
10294,Department of Transportation.$bBureau of Standards and Review,Bid abstracts,1965-2013.,Numerical by code number,"These abstracts determine the low bidder of construction projects and identify who the job is awarded to. They include a list of items being bid on\, what was bid\, by whom\, project number and name\, bid opening date\, contractor's address\, and the Transportation engineer's estimate of what the cost should be.",Permanent. Retain for 10 year(s),Public,
10303,Department of Human Services.$bDivision of Substance Abuse and Mental Health.$bState Hospital,Drug enforcement administration pharmacy orders,1986-2015.,Chronological,"These records document schedule I and schedule II pharmaceuticals. Schedule I drugs consist of opiate based substances including their isomers\, esters\, ethers\, salts\, and salts of isomers (UCA 58-37-4(2)(a) (1992)). Schedule II drugs consist of substances produced directly or indirectly by extraction from substances of vegetable origin\, or independently by means of chemical synthesis\, or by a combination of extraction and chemical synthesis (UCA 58-37-4(2)(b) (1992)). The hospital pharmacist orders drugs from providers and reports the orders to the United States Drug Enforcement Administration (DEA). Information includes name of supplier\, address\, type of drug\, quantity of drug ordered\, national drug code number\, drug schedules\, and signature of purchaser..",Retain for 5 year(s),Protected,
10315,Territorial Penitentiary,Warden's monthly statements,1885-1886.,Chronological,"This series was created by G.N. Dow\, acting warden of the territorial penitentiary. Each monthly account consists of a list of the inmates' names. For each name\, there is specified on what account held (court name or waiting trial)\, crime\, term of sentence\, date of confinement\, # days this month\, date of sentence\, and remarks (e.g. release\, pardon\, taken for trial\, etc.).",,Public,
10266,Department of Transportation. Project Development. Materials and Pavements Division,Microfilm index,1986-,Alphanumerical by project number,This is a computerized index which keeps track of where information can be found on microfilm. Information is accessed by project number.,Retain permanently,Public,
10277,Department of Transportation. Engineering & Operations. Operations. Motor Carriers. Port of Entry,Activity reports,1975-,Chronological,"These quarterly and annual reports summarize the activities of each port. Information includes port locations\, hours of operation\, number of trucks through port of entry\, trucks weighed\, trucks measured\, trucks off loaded\, loads shifted\, trucks out-of-service\, oversize citations\, overweight citations\, insufficient registration citations\, number of dispositions received\, warnings\, number of confiscated overweight permits\, taxes collected\, oversize permits issued\, amount of permit fee revenue\, overweight permit revenue\, and total revenue from all sources.",Retain permanently,Public,
10311,Department of Human Services.$bDivision of Substance Abuse and Mental Health.$bState Hospital,Controlled substance biennial inventory records,1986-2015.,Chronological,"These records document biennial inventories of controlled substances. This action is required by the Drug Enforcement Agency and is conducted by the hospital pharmacy director or his designee. Information includes a listing of all controlled substances\, quantity in stock\, and pharmacists signature.",Retain for 5 year(s),Public,
10321,Salt Lake County (Utah). County Assessor,Militia eligibility rosters,1895-1917.,None,"Each year the county assessor was to make a list of all persons eligible for enrollment in the militia who lived in the county\, basically any male age 18-45. Copies were to be provided to the County Clerk and to the State Adjutant General. (There is the organized militia/National Guard and then this\, the unorganized militia which does not require voluntary enrollment but does require more effort to pull together.) By WWI\, the assessor was skipping the clerk and providing copies to the County Commission and to the Adj. General. By the 1933 compiled laws\, the assessor is no longer listed as having this duty.",,,1 microfilm reel
10329,National Guard,Special orders,1917-1980.,Chronological by order issue date.,"This series contains Special Orders issued by the Adjutant General's Office. Special Orders are typically created to give instructions to or regarding specific National Guard personnel. The orders relate to such issues as appointments\, assignments\, transfers\, leaves of absence\, promotions\, reductions\, resignations\, and discharges. The bound volumes of orders dated from 1917-1928 and 1930-1941 are the official copy maintained by the Adjutant General's Office. Information in the orders includes the date of order\, issuing office\, order number\, name of commanding officer issuing order and the text of the order.",,Public,2.00 cubic feet 6 microfilm reels
10366,Utah State Tax Commission,Acknowledgment files,1976-,Alphabetical by subject,"Acknowledgment records\, transmittal inquiries\, and requests that have been referred elsewhere for reply.",Retain for 3 month(s),Public,
10386,Department of Transportation. Engineering & Operations. Operations. Traffic & Safety,Accident record system,1978-,None,"This computer system is created and used by Traffic and Safety for analysis of traffic accident data. This information is reported to the Federal Highway Administration and others\, such as emergency medical services\, for statistics or counts involving accidents. The system facilitates changes to the roadway environment\, signs\, fixed objects\, and banking. Initially\, data comes from the Division of Financial Responsibility\, within Public Safety. When the data is entered into the computer\, paper copies are returned to Public Safety. Information includes the investigating officer's report of the traffic accident (with details about the vehicle and owner) and road conditions/environment at the time of the accident.",Retain for 7 year(s),Protected,
10376,Department of Transportation. Planning and Investment. Environmental,Consultant management records,1980-,Numerical by agreement number,"These records are created by the historic preservation specialist in Locations and Environmental Studies and by the Standards and Review division to document contracts with consultants. The divisions monitor contract progress\, payment\, and a performance evaluation of the consultant. Consultants can either be on a retainership with the agency or be hired for one project only. These records include requests for consultant proposals\, the selection criteria used by the divisions in determining who is hired\, and the actual technical proposals. The information includes name of consultant\, scope of work\, cost\, performance evaluation\, and payments.",Retain for 5 year(s),Public,
10469,Salt Lake County (Utah). County Clerk,Duplicate marriage license record book,1893-1914.,Chronological,"This record book is a pre-printed form for LDS marriages\, apparently kept by the county clerk. Sometimes the LDS is crossed out and the name of an officiating minister or judge noted. Signatures are original\, not copies made by the clerk.",,,
10383,Department of Transportation. Engineering & Operations. Operations. Traffic & Safety,Traffic signal controller maintenance records,1950-,Chronological,"These diaries are created by field personnel to track the operation of traffic signals for the lifetime of that equipment. The records are maintained at the site of the traffic signal. Information includes maintenance done on the intersection and personal judgment decisions (whether to put the signal on flash\, etc.).",Retain until disposition of asset,Protected,
10487,Department of Health. Division of Medicaid and Health Financing. Bureau of Authorization and Community Based Services,Home health care case files,1985-,Alphabetical by client surname,"These files document clients on medicaid or medicare who require special home health care. Information includes patient eligibility\, medical need\, type of home care required\, such as nurse or aide\, and medical equipment required.",Retain for 6 year(s),Private,
10400,Utah State Tax Commission. Technology Management,Audit time and accounting system,1990-,"Chronological, thereunder numerical by account number","These files encompass a complete system of paper input documents\, computer programs and database files\, and computer generated reports. The system keeps track of all assigned audits\, auditors' time\, completed audit information\, and information about audit appeals. Paper documents used for entering data may include ""buck slips""\, forms containing information about a completed audit\, such as additional assessed tax\, penalty and interest\, and forms containing other audit related information such as opening conference dates\, taxpayer contact names\, and errors found in the audit. The system keeps track of appeal information\, and the status of each audit that is appealed. Generally\, this information consists of receipt dates of legal documents\, and dates of hearings or court cases.",Retain for 3 year(s),Protected,
10492,Department of Health. Division of Medicaid and Health Financing. Bureau of Authorization and Community Based Services,Psychiatric case files,1981-,Alphabetical by client surname,"These are psychiatric case files used by the bureau to document eligible client's psychiatric hospital stay. The information includes hospital review\, treatment plans\, hospital payments\, and medical and billing records. Also includes prior approval\, medication information\, hospital notes\, and denial/approval letters.",Retain for 6 year(s),Private,
10486,Department of Health. Division of Medicaid and Health Financing. Bureau of Authorization and Community Based Services,Medical supplies for home health care files,1980-,"Chronological, thereunder alphabetical by name","These files document medical eligibility of patients on medicare and medicaid who are in need of special home medical supplies. The information includes medical supplies/equipment required\, and individual's eligibility for receiving medical supplies.",Retain for 6 year(s),Private,
10527,Dept. of Health. Office of Strategic Planning and Evaluation,Organization charts,1989-1993.,Alphabetical by organization,"Records detailing an organization\, which could include charts\, functional statements\, reorganization studies. Also administrative maps that show regional boundaries and headquarters of decentralized agencies or that show the geographic extent or limits of an agency's programs and projects.",Permanent. Retain for 3 year(s),Public,
10540,Duchesne County School District (Utah),Payroll deduction reports,1983-,"Chronological, thereunder alphabetical by name",These registers record by department code amounts deducted from employees payroll checks. They are used for reference in retirement and other miscellaneous deductions.,Retain for 10 year(s),Private,
10495,Department of Health. Division of Medicaid and Health Financing. Bureau of Authorization and Community Based Services,Vision care denials,1986-,Alphabetical by client surname,"These are denied applications from individuals requesting payment assistance from medicaid/medicare for vision related medical assistance. Vision care approvals are found in series 10498. The information includes correspondence\, application\, medical information\, reason for denial\, and denial letter.",Retain for 6 year(s),Private,
10542,Duchesne County School District (Utah),Retirement reports,1982-,"Chronological, thereunder numerical by social security number","This is a monthly report submitted to State Retirement on amounts contributed to retirement system. It is used for verification purposes. The Office of Education sends monthly the information on magnetic tape to State Retirement and prints a paper copy for the school district\, later the Retirement Office sends the district worksheets to check data. Includes social security number\, member name\, fund agency\, period covered\, amount contributed\, earnings\, and amounts employee and employer paid.",Retain for 3 year(s),Private,
10541,Duchesne County School District (Utah),Payroll tax report,1983-,"Chronological, thereunder alphabetical by name","This is a monthly report submitted to State Retirement on amounts contributed to retirement system. It is used for verification purposes. The Office of Education sends monthly the information on magnetic tape to State Retirement and prints a paper copy for the school district\, later the Retirement Office sends the district worksheets to check data. Includes social security number\, member name\, fund agency\, period covered\, amount contributed\, earnings\, and amounts employee and employer paid.",Retain for 3 year(s),Private,
10563,Department of Health. Epidemiology and Laboratory Services. Bureau of Food Safety and Environmental Health,Sanitation correspondence,1971-2009.,Chronological,"Business-related correspondence which provide unique information about agency functions\, policies\, procedures\, or programs. These records document material discussions and decisions made regarding all agency interests\, and may originate on paper\, electronic mail\, or other media. This correspondence is filed separately from program case files\, and project files.",,Public,
10572,Duchesne County School District (Utah),Payroll distribution report,1974-,"Chronological, thereunder alphabetical by employee surname","This monthly computer report is used to monitor program budgets. The report includes employee names\, social security numbers\, account numbers\, current amount paid\, quarter-to-date amount paid\, calendar year-to-date amount and fiscal year-to-date amount paid. This report is received in paper in two sorts by employee name and by program code. The program report is only used for reference purposes and then is destroyed. Since the payroll register is arranged by location code the distribution report by employee name is the only alphabetical payroll listing and is used extensively by the office. In 1992\, it began to be received on Computer Output Microfiche.",Retain for 3 year(s),Private,
10567,Uintah County (Utah). County Recorder,Water certificates,1892-1949.,Numerical by book and page,These records contain the official records of recorded water certificates.,,Public,
10613,Weber County (Utah). County Assessor,Appraisal cards,1985-,Numerical by parcel number.,"These records contain the complete information on the appraisal and assessment of real property. The folders contain the taxpayer's name\, property address\, serial number\, legal description including acreage\, improvements (size\, quality of building\, list of taxable features of improvement and photographs of improvements)\, assessed valuations for land and improvements\, notes regarding Board of Equalization adjustments\, and factoring worksheets.",Permanent. Retain for 1 year(s),Public,
8065,Department of Health. Division of Medicaid and Health Financing. Bureau of Coverage and Reimbursement Policy,Supervisor's personnel files,1980-,None,"These are files on employees maintained by managers for the purpose of evaluating the work of those employees. They include leave record\, performance reviews\, performance plans\, personnel action requests\, flextime schedules\, times sheets\, and correspondence and memoranda relating to the employee's work.",Retain for 1 year(s),Private,
8083,Department of Health. Division of Medicaid and Health Financing. Bureau of Coverage and Reimbursement Policy,Medicaid information bulletin file,1981-,None,"These are copies of bulletins sent to sent to health care providers explaining policy and procedures changes. They include the issue date\, the effective date of the change\, the bulletin number\, the subject of the bulletin\, the name and title of the originator\, a list of whom the bulletin is going to\, and a description of the changes.",Permanent. Retain for 5 year(s),,
8076,Department of Health. Division of Medicaid and Health Financing. Bureau of Coverage and Reimbursement Policy,Utah Medicaid provider manual,1975-,None,"These are copies of medicaid policy and reimbursement procedures prepared by the Department of Health. One of the sets is labeled ""historical."" These records include manuals for dentists\, medical suppliers\, pharmacies\, speech and audiologist therapists\, psychologists\, physical therapists\, vision care providers\, transportation providers\, inpatient hospitals\, outpatient physicians\, home health services\, independent laboratories; long-term care providers\, nurse - midwife providers\, mental health clinics\, rural health clinics\, and home and community based services.",Permanent. Retain until superseded,,
8094,Department of Health. Division of Medicaid and Health Financing. Bureau of Coverage and Reimbursement Policy,Expenditure analysis,1981-,None,"This is an analysis of the programs covered by medicaid and the amount spent for each one. This is part of COM number 68115A\, MARS reports. It includes the report date\, the effective date\, the category of service\, the category of aid (categorically needy\, money payments; categorically needy\, no money payment; and medically needy; all three categories are further broken down into aged\, blind\, disabled\, Aid to Families with Dependent Children (AFDC) child\, AFDC adult; and medically indigent; migrant medical; and refugee other). For each category gives\, payment totals and trends\, units of service totals and trends\, service unit per eligible recipient average and trend\, and average cost per eligible recipient average and trend\, and total,payments and total units of service.",Retain until administrative need ends,,
8062,Department of Health. Division of Medicaid and Health Financing. Bureau of Coverage and Reimbursement Policy,Bureau of Policy and Planning working files,1971-,None,"These are various reference files used by staff members in the performance of their duties. Most consist of duplicate material kept at the work station for convenience. These records include files relating to long-term care\, eligibility\, grant programs\, correspondence from and to various federal agencies\, copies of minutes of various committees and other organizations\, manuals\, federal policy statements\, copies of administrative rules\, and copies of legal briefs.",Retain for 2 year(s),,
8071,Department of Health. Division of Medicaid and Health Financing. Bureau of Coverage and Reimbursement Policy,Public hearing records,1981-,None,"These are copies of public notices of hearings and transcripts of those hearings. They include the date of the hearing\, the location of the hearing\, the subject of the hearing\, the members present\, and the outcome of the meeting.",Permanent. Retain for 2 year(s),,
8088,Department of Health. Division of Medicaid and Health Financing. Bureau of Coverage and Reimbursement Policy,Medicaid coding manuals,1980-,None,These manuals are prepared for the use of health care providers setting forth the various codes they are to use to claim reimbursement for health care.,Permanent. Retain until superseded,,
8098,Department of Health. Division of Medicaid and Health Financing. Bureau of Coverage and Reimbursement Policy,Benefit usage analysis,1981-,None,"This is an analysis of the effectiveness of the medicaid program in reaching eligible recipients. This is part of COM 68115A\, MARS reports. It includes run date\, effective date\, aid category\, and a columnar listing of the number of eligible recipients\, the number of participating recipients\, the average service units per eligible recipients\, the percentage of eligible recipients utilizing: maximum benefits\, 75 - 99% of maximum\, 50 - 74% of maximum\, 25 - 49% of maximum\, and 0 - 24% of maximum. These figures are given for the following categories: inpatient\, outpatient\, nursing home\, physician services\, lab and X-ray\, prescription drugs\, home health\, and periodic screening.",Retain until administrative need ends,,
8114,Department of Health. Division of Medicaid and Health Financing. Bureau of Authorization and Community Based Services,Financial summary,1981-,None,"This is a summary of the expenditures and receipts for the medicaid program. This is part of COM 68115A\, MARS reports. It includes run date\, effective date\, the category of service\, and figures for budget\, expenditures\, variance in dollar amounts and percentage\, the dollar values of claims in process\, and the estimated cost settlement broken out by current month\, same month last year\, state fiscal year to date this and last year\, federal fiscal year to date\, and 6 month average this year.",Retain until administrative need ends,,
8087,Department of Health. Division of Medicaid and Health Financing. Bureau of Coverage and Reimbursement Policy,Medicaid working files,1977-,None,"These are drafts and background papers used in the writing of procedures for medicaid health care providers. These files include draft documents written by the bureau staff\, federal registers\, and information documents received from the state boards of pharmacy\, nursing\, laboratory\, etc.",Permanent. Retain for 2 year(s),Public,
8104,Department of Health. Division of Medicaid and Health Financing. Bureau of Coverage and Reimbursement Policy,Provider claim filing summary,1981-,None,"This is an analysis of the pattern of claim filing by providers. This is part of COM 68115A\, MARS reports. It includes run date\, effective date\, category of service\, the provider identification number\, the total claims paid\, the total amount paid\, the average number of days to filing\, the claims received in 1-30 days\, 31-60 days\, 61-90 days\, 4-6 months\, and more than 6 months\, giving both the number of claims and the amount paid.",Retain until administrative need ends,,
8121,Department of Health. Division of Medicaid and Health Financing. Bureau of Authorization and Community Based Services,Numeric provider listing,1984-,Numerical by identification number,"This is a computer output listing of all medicaid health care providers. This record includes the run date\, the provider identification number\, the name and address of the provider\, the type of health care offered by the provider\, and the category of service offer by the provider.",Retain until superseded,Private,
8137,Department of Health. Division of Medicaid and Health Financing. Bureau of Authorization and Community Based Services,Closed provider file,1978-,Numerical by provider number,"This is the application\, medicaid agreement\, and other documentation submitted by health care providers to enroll in the medicaid program. This record series is divided into the following categories: pharmacies\, medical transportation\, optometrist\, laboratories\, dentists\, audio-speech therapists\, optical supplies\, osteopaths\, physical therapists\, in-state and out-state hospitals\, medical supplies\, dialysist\, birthing rooms\, clinics\, physicians\, nursing homes\, rural health\, home health\, and public health. The file includes institutional and non-institutional medicaid provider applications\, medicaid provider agreements\, signature cards\, medical licenses\, copies of medicare certification\, notifications of change\, the name and,address of the health care provider\, the application date\, the provider's license number and date of license\, the type of provider\, the medicare number\, the employer identification number or social security number\, the categories or service offered\, the number of certified beds\, the name and address of clinic affiliation\, the type of practice organization\, the provider identification number\,and the names of individuals authorized to sign medicaid claims. At the beginning of 1989 these records are recorded on optical disk. Records prior to this time will be microfilmed and kept in the office for reference.",Retain for 9 year(s),Private,
8093,Department of Health. Division of Medicaid and Health Financing. Bureau of Coverage and Reimbursement Policy,Medical care monthly statistical report,1981-,None,"This is a statistical report on the number of children screened under the Early and Periodic Screening\, Diagnosis and Treatment program. This is part of COM 68115A\, MARS reports. It includes a report on the number of individuals receiving Early and Periodic Screening Services and the payment for such services. Gives the report date and effective date\, the month covered by the report\, and a listing of the number of individuals screened during the month\, the number with no referrable conditions uncovered or suspected during screening\, the number with referrable conditions uncovered or suspected during screening broken down by the number referred for diagnosis and/or treatment and the number not referred\, the number of individuals screened with visual,problems\, hearing problems\, dental problems\, lead poisoning\, incomplete immunization status\, and other problems\, and the total payments for screening services. Each of these categories show the total number screened\, the number under age 6 screened\, and the number between the ages of 6 and 20 screened.",Retain until administrative need ends,,
8118,Department of Health. Division of Medicaid and Health Financing. Bureau of Authorization and Community Based Services,Medicaid provider manuals,1981-,None,"These are copies of medicaid policy and reimbursement procedures prepared by the Department of Health. These records include manuals for dentists\, medical suppliers\, pharmacies\, speech and audiologist therapists\, psychologists\, physical therapists\, vision care providers\, transportation providers\, inpatient hospitals\, outpatient hospitals\, Early Periodic Screening Diagnosis and Treatment providers\, physicians\, home health services\, independent laboratories\, long-term care providers\, nurse-midwife providers\, mental health clinics\, rural health clinics\, and home and community based services.",Retain until superseded,,
8144,Department of Health. Division of Medicaid and Health Financing. Bureau of Authorization and Community Based Services,Clients on certified list without health maintenance organization,1985-,None,"This is a computer output listing of those clients in the medical assistance program who are not in a HMO program Used as an audit tool. This list includes the run date\, the client's identification number and name\, the case identification number\, the medical card number\, the check number\, and the name of the HMO provider.",Retain for 3 year(s),Private,
8153,Department of Health. Division of Medicaid and Health Financing. Bureau of Authorization and Community Based Services,Medicaid Management Information System operational report,1981-,None,"This is a COM report that shows which clients have paid premiums. It includes report date\, client's name\, case number\, medicare number\, assistance category\, date of birth\, district number\, amount of the premium payment\, accrete code\, and date.",Retain for 1 year(s),Private,
8113,Department of Health. Division of Medicaid and Health Financing. Bureau of Authorization and Community Based Services,Ten most frequently occurring claims errors,1981-,None,"This is a list of the 10 most frequently occurring errors. This is part of COM 68115A\, MARS reports. It includes run date\, effective date\, the month of the report\, and a list of errors showing the error code\, a description of the error\, the number of errors\, and the percentage of this error of all errors.",Retain until administrative need ends,,
8147,Department of Health. Division of Medicaid and Health Financing. Bureau of Authorization and Community Based Services,Administrative files,i 1984-,alphabetical,"These records document the function\, and the internal administration and housekeeping activities of this bureau's office. Included in these records are copies of outgoing correspondence/memoranda and original correspondence/memoranda; copies of reports\, and records accumulated in the bureau's daily activities.",Permanent. Retain for 2 year(s),Private,
8171,Department of Health. Division of Medicaid and Health Financing. Bureau of Authorization and Community Based Services,Recipient master maintenance suspense report,1983-,None,"This is a computer output listing all medicaid clients who have been suspended from the program. This output is both on paper and a part of COM number 68075A. It includes the date of the report\, the case number\, the recipient's identification number\, the recipient's name\, the reason for the suspension\, and the date of suspension.",Retain for 1 year(s),Private,
8198,Department of Health. Bureau of Information Technology,Provider participation summary,1985-2006.,None,"This is a statistical overview of medicaid providers showing their degree of participation in the program. This is part of COM 68115A\, MARS reports. It includes run date\, effective date\, and a breakdown by category of service of number of providers enrolled\, number and percentage of providers participating\, the number of recipients served\, the average number of recipients per participating providers\, the number of claims paid\, the total payments\, the average payment per paid claim\, the average payment for participating providers\, the average number of claims per participating providers\, the average payment per recipient served\, the total third party payments\, the total units of service rendered\, the average units of service by participating,providers\, the average units of service by recipient served\, the average payments per unit of service\, by current month\, by same month last year\, the trend\, the state fiscal year to date this and last year\, and the federal fiscal year to date and 6 month average this year.",Permanent. Retain for 10 year(s),,
8141,Department of Health. Division of Medicaid and Health Financing. Bureau of Authorization and Community Based Services,MedUtah alphabetical certified list,1985-,None,"This is an alphabetical computer output listing of those individuals who are not eligible for medicaid but who have been certified as eligible for the state's medical assistance program. The list includes the run date\, the family last name\, the case number\, the individual's identification number\, the category code\, the name\, age\, sex\, and date of birth of the recipient\, and the date the case was opened.",Retain for 1 year(s),Private,
8173,Department of Health. Division of Medicaid and Health Financing. Bureau of Authorization and Community Based Services,Recipient suspense report,1983-,None,"This is a computer output listing issued monthly showing the medicaid recipients placed on suspense. This report is also part of COM number 68075B. It includes report date\, the case number\, the recipient number\, the name of the recipient\, the date the recipient was suspended\, and the number of days the recipient was suspended.",Retain for 1 year(s),Private,
8201,Department of Health. Bureau of Information Technology,Ten most frequently occurring claims errors,1985-2006.,None,"This is a list of the ten most frequently occurring errors. This is part of COM 68115A\, MARS reports. It includes run date\, effective date\, the month of the report\, and a list of errors showing the error code\, a description of the error\, the number of errors\, and the percentage of this error of all errors.",Permanent. Retain for 10 year(s),,
8309,Department of Health. Bureau of Health Promotion,Health promotion and risk reduction payroll information report,1986-,Chronological,This is a report used to transmit payroll information to the payroll clerk and to personnel. It is usually used to record overtime and leave without pay.,Retain for 3 year(s),Public,
8128,Department of Health. Division of Medicaid and Health Financing. Bureau of Authorization and Community Based Services,Credit form,1985-,None,"This is a data input form used to credit the accounts of health care providers. It includes the transaction code number to be adjusted\, the provider and recipient identification numbers to be adjusted\, the dates of service to be adjusted\, the reason for the adjustment\, the date of approval\, and the signature of the approving official.",Retain for 6 month(s),Private,
8150,Department of Health. Division of Medicaid and Health Financing. Bureau of Authorization and Community Based Services,Alphabetic by client last name,1981-,Alphabetical by client last name,"This is a COM report produced bi-monthly listing those clients receiving medical assistance. It includes date of the report\, county and district code\, type of assistance\, category of assistance\, case number\, client identification number\, client name\, effective date of assistance\, client's date of birth\, sex\, and the amount of assistance payments.",Retain until administrative need ends,Private,
8167,Department of Health. Division of Medicaid and Health Financing. Bureau of Authorization and Community Based Services,Recipient pending list,1981-,None,"This is a part of COM 68075C\, RCT51\, RCT53\, RCT55\, RCT57\, RCT50 reports. It includes run date\, family last name\, case number\, individual's identification number\, the category code\, the name\, age\, sex\, and date of birth of the recipient\, and the date the case opened.",Retain for 1 year(s),Private,
8185,Department of Health. Bureau of Information Technology,Recipient cost summary,c. 1985-2006.,None,"This is an analysis of the costs of the medicaid program. This is part of COM 68115A\, MARS reports. It includes the run date\, the effective date\, the category of service\, a breakdown of recipients by category showing the number of claims paid for the year to date\, the cost share amounts - total\, average\, and trend - the average claim payments\, and the average claim cost.",Permanent. Retain for 10 year(s),,
8162,Department of Health. Division of Medicaid and Health Financing. Bureau of Authorization and Community Based Services,Recipient update error listing,1981-,None,"This is part of COM 68075A\, MMIS RCT09\, RCT10\, RCT32\, RCT11\, RCT12 reports. It includes the report date\, the recipient identification number\, the recipient's name\, the case number\, the beginning and ending dates of service\, the category\, district\, and county codes\, if adult or family\, and reason for the error and how the error was corrected (i.e.\, birth date invalid\, record updated by rewrite).",Retain for 1 year(s),Private,
8180,Department of Health. Bureau of Information Technology,Third-party payment analysis,c. 1985-2006.,None,"This is an analysis of the number and amount of third party payments received on medicaid claims. This is part of COM 68115A\, MARS reports. The information in this analysis includes the report date\, the effective date of the report\, the category of service\, the provider identification number\, the number of claims\, the number of claims with third party payments\, the percentage of claims with third party payments\, the total claim dollars\, the third party dollars\, and the third party dollars as a percentage of the total claim.",Permanent. Retain for 10 year(s),,
8197,Department of Health. Bureau of Information Technology,Drug usage frequency report,1985-2006.,None,"This is an analysis of the various drugs prescribed by medicaid providers and the frequency with which each drug is prescribed. This is part of COM 68115A\, MARS reports. It includes the run date\, the effective date\, the therapeutic class\, the drug name and code number\, the total prescriptions\, the percent of all drugs\, the percent of drug class\, and the average quantity dispensed\, the total expenditures\, the percent of expenditures of all drugs and of the drug class and the average expenditures and usage by rank for class by number and expenditure and by all drugs by number and by expenditure.",Permanent. Retain for 10 year(s),,
8288,Department of Public Safety. Driver License Division. Records Bureau,Conviction and citation records,1981-,Numerical by driver license numbers,"These records are maintained to have a documentary record of traffic violations by Utah licensed drivers. Included are traffic citations\, court dockets\, and court abstracts\, which are filed together. Citations contain case and citation numbers; name\, signature\, address\, phone number\, place and date of birth\, social security number\, height and weight\, race sex\, hair and eye color of defendant; drivers license and vehicle license numbers and states; vehicle description\, including color\, year\, make\, type\, and model; charges against defendant\, including state\, county\, or city code citation; location\, date\, and time of alleged offense; speed and speed limit; signature and badge number of officer; address where defendant is to appear; date of conviction; sentence\, including fines and jail time\, and suspension of sentences; plea/finding; severity of offense; and signature of court clerk. Court dockets provide a detailed chronology of court action of specific traffic violation cases. The,record generally contains name and address of the defendant\, citation and case numbers\, name of court exercising jurisdiction\, date of alleged violation\, fees and fines assessed\, bail set or posted\, and details of court actions\, including issuance of arrest warrants and failure to appear/comply notices. The abstract conviction form provides for the following information\, some of which may not always be present: name\, address\, and date of birth of defendant; drivers license number; name\, address\, phone number\, and county of court exercising jurisdiction; citation and case numbers; violation\, plea\, arraignment\, trial\, and judgment dates; miles over the limit; sentence\, including fines\, jail time\, probation\, community service\, victim restitution\, and suspensions of sentence.",Retain for 10 year(s),Private,
8278,Department of Public Safety. Driver License Division. Records Bureau,Accident reports,1981-2012.,Numerical by file number,"These records are created by Public Safety officers when a traffic accident occurs. They are maintained in order to keep an account of accidents in Utah\, which must be reported to the Drivers License Division. The definition of this category of accidents may be found in UCA 41-6-35 (1991). Information includes date\, day of week\, time of day (all times expressed in 24-hour clock format)\, and location of accident; case number; description of involved vehicles\, showing year\, make\, model\, body style\, color\, registered weight\, cargo (if any)\, and vehicle identification number; vehicle disposition (e.g.\, company which towed the vehicle or notation that it was driven away); officer's evaluation of validity of insurance; name of insurance company;,effective dates and number of insurance policy; damage to vehicle\, showing areas damaged and officer's estimate of cost to repair; owner and driver name\, address\, and telephone number; driver's license number\, class\, restrictions\, and state\, source of driver's education\, years of driving experience\, age\, sex\, and injuries; a diagram and narrative description of the accident by the investigation officer; times the officer was notified of the accident\, arrived at the scene\, and completed his investigation; record of arrests\, showing the name of person cited and the charge; officer's signature\, badge number\, patrol division\, and department; supervisor's approval; and date of report.",Retain for 10 year(s),Protected,
8322,Workers' Compensation Fund Division,Resolutions and motions of the Finance Commission on issues concerning the State Insurance Fund,1941.,None.,These are records of changes made by the Finance Commission for work procedures in certain trades or areas of employment. These were changes made as a result of unsafe practices identified by the Industrial Commission through the claims filed with the State Insurance Fund. These claims were filed by employees who had suffered on-the-job accidents. The records also document any policy changes adopted by the Commission.,Permanent. Retain until administrative need ends,Public,
8203,Department of Health. Bureau of Information Technology,Medicaid assistance financial status,1985-2006.,None,"This is a summary of the current expenditures for medicaid. This is part of COM 68115A\, MARS reports. It includes run date\, effective date\, the category of service\, the amount budgeted this month\, the amount spent this month\, the amount spent the same month last year\, the 6 month average this year\, the state fiscal year to date for this year's budget\, this year actual and last year actual\, the state fiscal year end\, the budger projected expenditures\, and the variance in dollars and in percentage.",Permanent. Retain for 10 year(s),,
8407,Duchesne County (Utah). County Treasurer,Report to county auditor of monthly redemptions,1958-,Chronological,"These are the agency copy of a monthly report submitted to the county auditor on monies received for redemptions. The report includes month and year\, year of delinquency\, amount of delinquent tax\, amount of penalty\, cost of sale and ad\, original tax and penalty\, interest\, redemption certificate\, total of amounts\, adjustments ordered by county board\, and signature of the county treasurer.",Retain for 1 year(s),,
8424,"Department of Natural Resources. Division of Oil, Gas, and Mining. Oil and Gas Conservation",Inspection and Enforcement well drillers bonds,1966-,Alphabetical by name,"These are performance bonds provided by well operators as required by UCA 40-6-5(1)(e). It is used to ensure that the operator plugs each dry or abandoned well\, repairs wells causing pollution\, and maintains and restores well sites. Information includes the bond number\, surety\, well location\, bond amount\, power of attorney\, and the date and terms of the bond.",Retain for 1 year(s) after separation,Protected,
7802,"Department of Natural Resources. Division of Oil, Gas, and Mining. Abandoned Mine Reclamation Program",Abandoned mine sites,1982-,Alphabetical by county,"These are files of all the abandoned mine sites in the state. They are used as the pool from which sites for reclamation are chosen. The file includes site photographs\, field investigation reports\, maps\, safety index scoresheet\, environmental index scoresheet\, socioeconomic index scoresheet\, subjective/evaluation notes\, and feature description.",Permanent. Retain for 13 year(s),Public,
7893,Utah State Tax Commission. Technology Management,Corporation tax system,1985-,Numerical by account number,"This computer data system is used by the Tax Commission to audit\, collect\, investigate\, issue refunds\, provide reports and deal with corporations and their owners and agents who pay taxes\, file returns\, or do business in the state of Utah. This system may hold information that includes tax periods and withholding amounts; pre-payments\, payments\, refunds\, collection and processing notations. Also includes owners name\, address and phone number; account number\, social security number and could contain other tax information.",Retain for 15 year(s),Exempt,
8063,Department of Health. Division of Medicaid and Health Financing. Bureau of Coverage and Reimbursement Policy,Medicaid implementation and corrective action plans,1981-,None,"These are copies of the plan written by the state to implement the medicaid system in Utah. This also contains plans devised by the state to correct problems concerning eligibility matters in the original plan. These plans include information about recipient eligibility\, reimbursement procedures\, provider requirements\, and other matters relating to the control and implementation of the medicaid system.",Permanent. Retain until administrative need ends,,
8075,Department of Health. Division of Medicaid and Health Financing. Bureau of Coverage and Reimbursement Policy,Affirmative action plans,1977-,None,These are plans prepared by the Department of Social Services and the Department of Health to encourage the hiring of minorities. File also includes Section 504 Plan to ensure equal opportunity for the handicapped.,Permanent. Retain for 5 year(s),,
8084,Salt Lake City (Utah). Police Department,Police case report files,1935-,Numerical by case number,"These files contain information on all police activity such as crimes committed or police assistance cases. Included in all the cases is the date\, time\, location\, offense\, and descriptive details of investigation. Files also include the following where applicable: initial report; supplemental reports; traffic reports; evidence reports; correspondence; teletypes; case clearance reports; and the felony warrant form. These files contain information not found in the computerized ""Case Files"".",Permanent. Retain for 88 year(s),,
8060,Department of Health. Division of Medicaid and Health Financing. Bureau of Coverage and Reimbursement Policy,Correspondence file,1980-,Alphanumerical.,"This comprises three duplicate copies of all the bureau's correspondence. One set of correspondence is arranged numerically\, one set is arranged alphabetically\, and one set is labeled a suspense file. These records include copies of outgoing and originals of incoming correspondence and memoranda between the bureau and other Health Department bureaus\, the division and department directors\, other state agencies\, federal agencies\, medicaid providers\, and the public. Subjects include policies\, surveys\, procedural interpretations and clarifications\, and cost containment efforts.",,Public,
8086,Department of Health. Division of Medicaid and Health Financing. Bureau of Coverage and Reimbursement Policy,Medicaid information bulletins assignment log,1981-,None,"This is a record of the progress of the drafting of these bulletins\, and the internal approvals of the procedures proposed. It includes the subject of the bulletin; the effective date; the proposed mailing date; the initials\, indicating review and agreement\, of the division and bureau directors\, the information analyst\, the division attorney\, and the manager of the Medicaid Management Information System; the dates of the draft and the printing dates; the date mailed; any special instructions; and the completion date.",Retain for 1 year(s),,
8103,Department of Health. Division of Medicaid and Health Financing. Bureau of Coverage and Reimbursement Policy,Claims processing thruput summary,1981-,None,"This is an analysis of the state's efficiency in processing medicaid claims. This is part of COM 68115A\, MARS reports. It includes the run date\, effective date\, the report month\, the category of service\, the percentage of all claims within each category paid during the month within 10\, 20\, 30\, 45\, 60\, and 90 days\, the average number of days service to entry\, and the average number of days from entry to payment.",Retain until administrative need ends,,
8119,Department of Health. Division of Medicaid and Health Financing. Bureau of Authorization and Community Based Services,Provider case files,1978-,Alphabetical by name,"This is the application\, medicaid agreement\, and other documentation submitted by health care providers to enroll in medicaid program. This record series is divided into the following categories: pharmacies\, medical transportation\, optometrist\, laboratories\, dentists\, audio-speech therapists\, optical supplies\, osteopaths\, physical therapists\, in-state and out-state hospitals\, medical supplies\, dialysist\, birthing rooms\, clinics\, physicians\, nursing homes\, rural health\, home health\, and public health. It includes institutional and non-institutional medicaid provider applications\, medicaid provider agreements\, signature cards\, medical licenses\, copies of medicare certification\, notifications of change\, address of the,health care provider\, the application date\, the provider's license number and date of license\, the type of provider\, the medicare number\, the employer identification number or social security number\, the categories of service offered\, the number of certified beds\, the name and address of clinic affiliation\, the type of practice organization\, the provider identification number\, and the names of individuals authorized to sign medicaid claims. At the beginning of 1989 these records are recorded on optical disk. Records prior to this time will be microfilmed and kept in the office for reference. This file after a two year period of time with no communication or claims will be closed.",Retain for 9 year(s) after case is closed,Private,
8073,Department of Health. Division of Medicaid and Health Financing. Bureau of Coverage and Reimbursement Policy,Health Care Financing administration memoranda,1971-,None,"These are copies of informational memoranda from the federal government relating to Medicaid and Medicare. They include memoranda on subjects such as a change in the numbering system for federal memoranda and suggested wording for medical directories\, and a copy of an Office of Inspector General\, Office of Health Financing Integrity report on physician consultation billings for Virginia. The information includes the date of the memorandum\, the subject\, and the name and telephone number of the contact person at the federal agency.",Retain for 1 year(s) or until administrative need ends,,
8091,Department of Health. Division of Medicaid and Health Financing. Bureau of Coverage and Reimbursement Policy,Provider ranking list,1981-,None,"This report lists the health care providers in order of the number of claims they have submitted. This is part of COM 68115A\, MARS reports. It includes the run date\, the effective date of the report\, the category of service\, the provider identification number\, the provider name\, the number of claims processed\, the number of claims paid\, the percentage of category claims\, the state fiscal year to date expenditures\, the percentage of category expenditures\, the average expenditure\, and the provider's rank by expenditure.",Retain until administrative need ends,Private,
8099,Department of Health. Division of Medicaid and Health Financing. Bureau of Coverage and Reimbursement Policy,Financial summary-medicaid,1981-,None,"This is a statistical analysis of the costs of the medicaid program. This is part of COM 68115A\, MARS reports. It includes the run date\, effective date\, and a list of fund types broken down by budget\, expenditures\, variance dollars\, variance percentage\, and dollar values of claims in suspense showing\, in columnar form\, the current month figures\, same month last year\, six month average this year\, the state fiscal year to date this and last year\, and the federal fiscal year to date.",Retain until administrative need ends,,
8115,Department of Health. Division of Medicaid and Health Financing. Bureau of Authorization and Community Based Services,Medicaid assistance financial status,1981-,None,"This is a summary of the current expenditures for medicaid. This is part of COM 68115A\, MARS reports. It includes run date\, effective date\, the category of service\, the amount budgeted this month\, the amount spent this month\, the amount spent the same month last year\, the 6 month average this year\, the state fiscal year to date for this year budget\, this year actual and last year actual\, the state fiscal year end\, the budget projected expenditures\, and the variance in dollars and in percentage.",Retain until administrative need ends,,
8096,Department of Health. Division of Medicaid and Health Financing. Bureau of Coverage and Reimbursement Policy,County participation analysis,1981-,None,"This is an analysis of the participation in the medicaid program broken down by county. This is part of COM 68115A\, MARS reports. It includes the run date\, the effective date\, the name of the county\, and a breakdown by category (categorically needy money payment\, categorically needy no money payment\, medically needy\, medically indigent\, migrant medical\, and refugee other) of recipient showing the number of eligible recipients\, the number of participating recipients\, the percentage of recipients participating\, the amount of total payment\, the average payment per participating recipient\, and the average payment for eligible recipients.",Retain until administrative need ends,,
8112,Department of Health. Division of Medicaid and Health Financing. Bureau of Authorization and Community Based Services,Periodic screening cost analysis,1981-,None,"This is an analysis of the costs of operating the Early and Periodic Screening\, Diagnosis and Treatment program. This is part of COM 68115A\, MARS reports. It includes run date\, effective date\, the children age categories (0-5\, 6-21)\, and a list of counties showing the total children in the program the total claims cost\, and the average cost of claims for the children who have been screened and who have not been screened.",Retain until administrative need ends,,
8129,Department of Health. Division of Medicaid and Health Financing. Bureau of Authorization and Community Based Services,Mass adjustment documents,1985-,None,"This record consists on two types of documents -- mass adjustment and mass credit -- used when changes to be input involve more than one provider. These documents include the identification number of the clerk inputting the data\, the request number\, the batch date and number to be adjusted\, the selection criteria including the date element number\, lower limit\, and upper limit\, the reason for the adjustment\, the date of approval and the signature of the approving official\, and the initials of the employee preparing the form.",Retain for 6 month(s),,
8145,Department of Health. Division of Medicaid and Health Financing. Bureau of Authorization and Community Based Services,Accounting distribution of warrants,1985-,None,"This is a computer printout showing expenditures on the medicaid program by types of service. Used as an audit tool. This list includes the run and report dates\, the range of warrant numbers\, the dates of the warrants\, the low organizational\, account\, and activity codes\, the amount of the warrants\, the account title\, and the service for which the warrant was issued (Inpatient Hospital\, Outpatient Hospital\, etc.).",Retain for 6 month(s),,
8101,Department of Health. Division of Medicaid and Health Financing. Bureau of Coverage and Reimbursement Policy,Error frequency analysis,1981-,None,"This is an analysis of the frequency of errors in the medicaid program. This is part of COM 68115A\, MARS reports. It includes the run date\, the effective date\, the category of service\, the month of the report\, the provider identification number\, and for each provider\, the number of claims paid\, the number of claims suspended\, the percentage paid from suspense\, the number of claims denied\, the number of claims overridden\, and the average errors per 100 paid claims.",Retain until administrative need ends,,
8127,Department of Health. Division of Medicaid and Health Financing. Bureau of Authorization and Community Based Services,Gross adjustment form,1985-,None,"This is an input form used to make corrections to the accounts of medicaid providers. It includes the identification number of the provider\, the category of service\, the accounting code\, the recipient aid category and fund type\, the dates of service\, the county where the recipient is located\, the amount of the adjustment and the reason for the adjustment\, the date of approval\, and the signature of the approving official.",Retain for 6 month(s),Private,
8136,Department of Health. Division of Medicaid and Health Financing. Bureau of Authorization and Community Based Services,Recipient error list,1983-,None,"This is a computer output used as an auditing tool listing those recipients about whom an error was made in inputting the information into the terminal. It includes the report date\, the client's name and identification number\, the start and end dates\, and a description of the error.",Retain for 6 month(s),Private,
8146,Department of Health. Division of Medicaid and Health Financing. Bureau of Authorization and Community Based Services,University Medical Center professional services seeding report,1985-,None,"This is a computer printout showing which providers have received funds under this service. It used as an audit tool. This list includes the run and report dates\, the name and identification number of the provider\, the provider's address\, the amount of payment\, and the warrant number.",Retain until administrative need ends,Private,
8130,Department of Health. Division of Medicaid and Health Financing. Bureau of Authorization and Community Based Services,Warrant registers,1985-,None,"This is a computer output listing of payments made to health care providers used to research claims by providers of missing payments. This record includes run date\, report date\, the provider's identification number\, name\, and address\, the number and amount of the warrant\, and the low organizational and account numbers.",Retain until superseded,Private,
8155,Department of Health. Division of Medicaid and Health Financing. Bureau of Authorization and Community Based Services,Medicaid Management Information System remittance statement,1981-,None,"This is a COM report prepared weekly showing claims paid\, denied\, and in process. It includes the report date\, the name of the health care provider\, the provider's identification number\, and the category of service. Other information is as follows: Claims paid: gives name and client identification number of the recipient\, the transaction control number\, the first date of service\, the amount of total charges\, the amount of recipient co-payment\, the amount of payment from other sources\, the claim amount paid\, the dates of service\, the units of service\, the amount of submitted charges\, the amount of allowed charges\, an explanation for the allowed charges\, and a total of all payments to that provider for that category of service. Claims in,process: gives the recipient name and claim identification number\, the transaction control number\, the dates of service\, the total charges\, and the total of all charges for that provider for that category of service. Claims denied: gives recipient name and client identification number\, the transaction control number\, the dates of service\, the total charges\, and the reasons for the denial.",Retain for 1 year(s),Private,
8181,Department of Health. Bureau of Information Technology,Medical care monthly statistical report,c. 1985-2006.,None,"This is a statistical report on the number of children screened under the Early and Periodic Screening\, Diagnosis and Treatment program. This is part of COM 68115A\, MARS reports. This includes a report on the number of individuals receiving Early and Periodic Screening Services and the payment for such services. Gives the report date and effective date\, the month covered by the report\, and a listing of the number of individuals screened during the month\, the number with no referrable conditions uncovered or suspected during screening\, the number with referrable conditions uncovered or suspected during screening broken down by the number referred for diagnosis and/or treatment and the number not referred\, the number of individuals,screened with visual problems\, hearing problems\, dental problems\, lead poisoning\, incomplete immunization status\, and other problems\, and the total payments for screening services. Each of these categories show the total number screened\, the number under age 6 screened\, and the number between the ages of 6 and 20 screened.",Permanent. Retain for 10 year(s),,
8255,Department of Health. Bureau of Health Promotion,Health promotion and risk reduction correspondence file,1984-,Alphabetical by subject,This is a record of the bureau's correspondence.,Retain for 3 year(s),,
8149,Department of Health. Division of Medicaid and Health Financing. Bureau of Authorization and Community Based Services,Numeric by client identification,1981-,Numerical by identification number,"This is a COM produced bi-monthly providing a list of medical assistance clients. It includes the date of the report\, the client identification number\, the case number\, and the name of the client.",Retain until administrative need ends,Private,
8183,Department of Health. Bureau of Information Technology,Recipient participation summary,c. 1985-2006.,None,"This is a statistical overview of medicaid recipients showing their degree of participation in the program. This is part of COM 68115A\, MARS reports. It includes the run date\, the effective date\, the category of service\, the category of assistance\, and a list of the number of eligibles\, the number of recipients\, the percentage participating\, the total expenditures\, the average expenditure per eligible recipient\, the average days from application date to certification date\, the number of paid claims\, the average expenditure for unit of service\, the average expenditure per recipient\, the percentage of eligible recipients for the current month\, for the same month last year\, the 6 month average this year\, the trend\, and the state fiscal year to date,this and last year.",Permanent. Retain for 10 year(s),,
8193,Department of Health. Bureau of Information Technology,Drug usage eligibility classification,c. 1985-2006.,None,"This is an analysis of the drug usage by medicaid recipients. This is part of COM 68115A\, MARS reports. It includes the run date\, the effective date\, the therapeutic class\, the category of assistance\, the number of recipients\, the percentage of recipients by category of assistance\, the dollar amount of usage\, the total number of prescriptions\, and the percentage of usage per category of assistance.",Permanent. Retain for 10 year(s),,
8202,Department of Health. Bureau of Information Technology,Financial summary,1985-2006.,None,"This is a summary of the expenditures and receipts for the medicaid program. This is part of COM 68115A\, MARS reports. It includes run date\, effective date\, the category of service\, and figure for budget\, expenditures\, variance in dollar amounts and percentage\, the dollar values of claims in process\, and the estimated cost settlement broken out by current number\, same month last year\, state fiscal year to date this and last year\, federal fiscal year to date\, and 6 month average this year.",Permanent. Retain for 10 year(s),,
8140,Department of Health. Division of Medicaid and Health Financing. Bureau of Authorization and Community Based Services,MedUtah numeric pending,1985-,None,"This is a computer output list of individuals whose certification into the state medical assistance program has not yet been approved. These are individuals who are not eligible for medicaid\, but who still need assistance from the state. This list includes the run date\, the family last name\, the case number\, the individual's identification number\, the category code\, the name\, age\, sex\, and date of birth of the recipient\, and the date the case opened.",Retain for 1 year(s),Private,
8158,Department of Health. Division of Medicaid and Health Financing. Bureau of Authorization and Community Based Services,Diagnosis code report,1981-,None,"This is a COM produced monthly listing the code numbers for medical diagnosis in numerical order for use by health care providers in submitting claims. It includes report date\, the name and code number of the diagnosis\, the minimum and maximum ages and sex of potential patients\, and if the diagnosis resulted from an accident\, an emergency\, or family planning.",Retain until administrative need ends,Public,
8175,Department of Health. Division of Medicaid and Health Financing. Bureau of Authorization and Community Based Services,Interim verification of medical eligibility,1984-,None,"This is a record received from the Department of Social Services issued to medical assistance recipients while a medical card is being produced. The bureau uses this copy to verify client eligibility if a question of payment arises during this interim period. This record includes the period of eligibility; the client's name\, address\, identification number\, and primary physician or Family Health Plan; the signature and date of signature of the approving official; and the case name and case number.",Retain for 1 year(s),Private,
8194,Department of Health. Bureau of Information Technology,Medicare participation analysis,c. 1985-2006.,None,"This is an analysis of the amount of participation in medicare in the state. This is part of COM 68115A\, MARS reports. It includes the run date\, the effective date\, the number of persons eligible for medicare and the number of claims denied\, paid\, processed\, and in suspense and the expenditures for the current month\, same month last year\, six month average this year\, state fiscal year to date this year and last year\, and federal fiscal year to date.",Permanent. Retain for 10 year(s),,
8154,Department of Health. Division of Medicaid and Health Financing. Bureau of Authorization and Community Based Services,Drug code report,1981-,None,"This is a COM listing of the drugs currently authorized for use by health care providers for which they will receive reimbursement. It includes the report date\, the drug code number\, the name and description of the drug\, the generic code\, the name of the manufacturer\, the strength\, unit package\, dose sizes\, and unit of measure of the drug\, the aid categories listing\, the beginning and ending dates\, the minimum quantity\, and the maximum quantity.",Retain for 6 month(s),,
8170,Department of Health. Division of Medicaid and Health Financing. Bureau of Authorization and Community Based Services,Alpha list,1981-,None,"This is a part of COM 68075C\, MMIS RCT51\, RCT53\, RCT55\, RCT57\, RCT50 reports. It includes run date\, family last name\, case number\, individual's identification number\, the category code\, the name\, age\, sex\, and date of birth of the recipient\, and the date the case opened.",Retain for 1 year(s),Private,
8188,Department of Health. Bureau of Information Technology,Medical program analysis county/category of service,c. 1985-2006.,None,"This is an analysis of the medicaid program by county and by the category of service. This is part of COM 68115A\, MARS reports. It includes the run date\, the effective date\, the name of the county\, a list of the service categories\, and for each category\, the number of recipients for the current month\, the units of service\, the expenditures\, and the state fiscal year to date recipients\, units of service\, and expenditures.",Permanent. Retain for 10 year(s),,
8184,Department of Health. Bureau of Information Technology,County participation analysis,c. 1985-2006.,None,"This is an analysis of the participation in the medicaid program broken down by county. This is part of COM 68115A\, MARS reports. It includes the run date\, the effective date\, the name of the county\, and a breakdown by category (categorically needy money payment\, categorically needy no money payment\, medically needy\, medically indigent\, migrant medical\, and refugee other) of recipient showing the number of eligible recipients\, the number of participating recipients\, the percentage of recipients participating\, the amount of total payment\, the average payment per participating recipient\, and the average payment for eligible recipients.",Permanent. Retain for 10 year(s),,
8267,Department of Health. Bureau of Health Promotion,Capital inventory log,1985-,Chronological,This is a file used to track and control the bureau's office equipment.,Retain until superseded,,
8321,Department of Health. Bureau of Health Promotion,Health promotion and risk reduction incoming documents log file,1982-,Chronological,This is a record of incoming documents that require distribution or action. This log is used to ensure that all the necessary actions are taken timely.,Retain for 1 year(s),,
8425,Duchesne County (Utah). County Treasurer,State Auditor Remittance Letters,1935 -,Numerical by year,"these files contain copies of report forms sent to the State Auditor explaining remittances sent to State Treasurer. Form included the name of the county\, date\, amount of remittance\, signature of the county treasurer\, amounts of tax sale remittance\, years\, and total amounts; amount for predatory animal control and bounties; amount of taxes reported uncollectible; amounts of current taxes; amounts of fines and court reporter's fees. This form was discontinued in 1954.",Retain for 3 year(s),,
8423,Duchesne County (Utah). County Treasurer,Statements to Taxing Units Books,1953 -,Chronological,these books contain reports sent to individual taxing districts with their apportionment check. These statements include a listing of all assessments; amount of relief; abatements made by the County Board of Equalization; amount of tax sale by county; amount of taxes on property sold to county; uncollectible taxes; amount of double assessments; refunds on erroneous taxes; amount remitted to taxing entity; check numbers and dates of payment; collections; total amount; and treasurer's signature.,Permanent. Retain for 10 year(s),,
8132,Department of Health. Division of Medicaid and Health Financing. Bureau of Authorization and Community Based Services,Choice of health care delivery,1982-,None,"This is a form filled out by medicaid applicants to choose the type of health care they wish to have. They may choose to join a Health Maintenance Organization\, an Independent Practice Association\, or Case Management. The form is then used as an input document for the MMIS data system. It includes the client's choice of joining a Health Maintenance Organization (HMO)\, an Independent Practice Association\, or Case Management\, the dates the client previously enrolled\, and terminated one of the three choices\, if the client had never previously enrolled\, and the new start date\, the client's identification number\, name\, address\, telephone number\, the primary health care provider's name(s)\, identification number(s) of client children and their,provider's name\, address\, telephone numbers\, and identification numbers\, the client's signature\, and date of signing\, and the date the physician letter was sent.",Retain for 4 year(s),Private,
8124,Department of Health. Division of Medicaid and Health Financing. Bureau of Authorization and Community Based Services,Practitioner claim exception,1985-,None,"This is a weekly computer output report of those claims submitted by health care providers that appear to be outside the parameter of the average medical claims. This record includes run and report dates\, the location code\, the category of service\, the clerk's identification number\, the name of the employee entering the data on the terminal\, the provider type code\, the transaction control number\, the recipient's name\, age\, sex\, identification number\, and date of birth\, the provider's identification number\, the type of insurance code number\, the recipient aid category\, the recipient fund type\, whether the recipient has other resources\, if the recipient is employee\, if the treatment is for an emergency\, an accident\, and if auto related\, the referring,provider identification number\, the prior approval number\, the date of the accident\, if any\, whether child abuse or family planning is involved\, the diagnosis codes\, if a lock in or case management is involved\, the provider identification number\, if any errors\, the error code\, the reason for the error\, and the status of the error\, the dates of the first and last service\, the units\, place and type of service codes\, the procedure code\, the diagnosis code\, the submitted charges\, the allowed charge source\, and the amount of allowed charge\, the billing date\, the total charges\, less third party payments\, and the net charges.",Retain until administrative need ends,Private,
8157,Department of Health. Division of Medicaid and Health Financing. Bureau of Authorization and Community Based Services,Alphabetical diagnosis code,1981-,None,"This is a COM prepared monthly listing the medicaid codes for diagnosis to be used by health care providers when submitting claims for reimbursement. It includes the report date\, the diagnosis code number and name\, the minimum and maximum ages and sex of the patients for which the diagnosis would apply\, and if the diagnosis involved an accident\, an emergency\, or family planning.",Retain until administrative need ends,,
8166,Department of Health. Division of Medicaid and Health Financing. Bureau of Authorization and Community Based Services,Recipient certified list,1981-,None,"This is a part of COM 68075C\, MMIS RCT51\, RCT53\, RCT55\, RCT57\, RCT50 reports. It includes run date\, family last name\, case number\, individual's identification number\, the category code\, the name\, age\, sex\, and date of birth of the recipient\, and the date the case opened.",Retain for 1 year(s),Private,
8174,Department of Health. Division of Medicaid and Health Financing. Bureau of Authorization and Community Based Services,Correspondence file,1982-,Chronological,These are copies of all correspondence and memoranda generated by the bureau.,Permanent. Retain for 2 year(s),Private,
8139,Department of Health. Division of Medicaid and Health Financing. Bureau of Authorization and Community Based Services,Difference letters,1985-,None,"These are letters received from federal auditors on cases in which both the federal government and the Division of Health Care Financing have audited medicaid cases and have made different determinations. The letters inform the state of the federal findings and gives the state the option to agree to these findings or to disagree. They include the case name\, the review number\, the review period\, a description of the state and federal findings on the number of paid claims\, the number of total claims\, and the dollar amounts of the claims\, and the reason for the differences in the two findings\, the signature of the federal analyst and the date of signature\, whether the state agrees with the federal findings\, and the signature of the state official.",Retain for 4 year(s),Private,
8156,Department of Health. Division of Medicaid and Health Financing. Bureau of Authorization and Community Based Services,Medicaid Management Information System procedure code report,1981-,None,"This is a COM listing of the MMIS procedure codes to be used by health care providers in submitting claims for reimbursement for services. This report is produced monthly. It includes report date\, the type of service\, the code number\, the name of medical procedure\, the minimum age\, maximum age\, sex of eligible recipients\, whether an assistant surgeon is permitted\, if the procedure is covered by medicare\, the types of providers\, the procedure code\, the dates coverage for the procedure begins and ends\, and the aid categories.",Retain until administrative need ends,,
8172,Department of Health. Division of Medicaid and Health Financing. Bureau of Authorization and Community Based Services,Assistance payments administration--recipient synchronization,1983-,none,"This is a computer output generated monthly comparing the Assistance Payments Administration (APA) list of recipients with the Medicaid Management Information System (MMIS) list. This is on both paper and on COM as part of COM number 68075D. It includes the date of the report\, the APA recipient identification number\, the APA case number\, the MMIS recipient identification number\, the MMIS case number\, the recipient's name\, and the reason for the error.",Retain for 1 year(s),Private,
8190,Department of Health. Bureau of Information Technology,Drug usage frequency summary,c. 1985-2006.,None,"This is an analysis of the amount and type of drugs prescribed for medicaid patients. This is part of COM 68115A\, MARS reports. It includes the run date\, the effective dates\, the therapeutic class\, the number of prescriptions\, both total and as a percentage of all drugs\, the expenditures both total and as a percentage of all drugs\, and the average expenditure\, and usage ranking.",Permanent. Retain for 10 year(s),,
8159,Department of Health. Division of Medicaid and Health Financing. Bureau of Authorization and Community Based Services,"Medicaid Management Information System RCT21, RCT30, RCT31 reports",1981-,None,This is a COM report number 68075B on recipients currently suspended from the medicaid program.,Retain for 1 year(s),Private,
8195,Department of Health. Bureau of Information Technology,Operational performance summary and operational performance detail,c. 1985-2006.,None,"This is an analysis of the Health Department's efficiency in administering the medicaid program. This is part of COM 68115A\, MARS reports. It includes the run date\, the effective date\, the category of service\, the number and dollar value of claims processed\, claims paid\, claims denied\, claims in suspense\, the average errors\, the average days from service to payment for current month\, the average days from service to payment for the same month last year\, the 6 month average this year\, the state fiscal year to date this and last year\, and the federal fiscal year to date. The Summary gives complete figures while the Detail Report breaks these figures down by category.",Permanent. Retain for 10 year(s),,
8274,Department of Health. Bureau of Health Promotion,Health promotion and risk reduction overtime approval request,1983-,chronological,This is a record of requests for overtime that have been sent to the division director for approval. Prior approval is required by Personnel Rules and Regulations.,Retain for 3 year(s),Public,
8179,Department of Health. Bureau of Information Technology,Provider ranking list,c. 1985-2006.,None,"This report lists the health care providers in order of the number of claims they have submitted. This is part of COM 68115A\, MARS reports. The information in this report includes the report date\, the effective date of the report\, the category of service\, the provider identification number\, the provider name\, the number of claims processed\, the number of claims paid\, the percentage of category claims\, the state fiscal year to date expenditures\, the percentage of category expenditures\, the average expenditure\, and the provider's rank by expenditure.",Permanent. Retain for 10 year(s),Private,
8196,Department of Health. Bureau of Information Technology,County expenditure summary and analysis,1985-2006.,None,"This is an analysis of the amount of money spent on the medicaid program by county. This is part of COM 68115A\, MARS reports. It includes run date\, effective date\, month of the report\, the county\, the medical assistance category\, and the number of inpatient claims\, physician claims\, nursing home claims\, pharmacy claims\, other claims\, total claims\, and the total dollar amount. The Analysis Report gives these figures by county while the Summary Report shows the totals for all counties.",Permanent. Retain for 10 year(s),,
8200,Department of Health. Bureau of Information Technology,Periodic screening cost analysis,1985-2006.,None,"This is an analysis of the costs of the operating the Early and Periodic Screening\, Diagnosis and Treatment program. This is part of COM 68115A\, MARS reports. It includes run date\, effective date\, the children age categories (0-5\, 6-21)\, and a list of counties showing the total children in the program\, the total claims cost\, and the average cost of claims for the children who have been screened and who have not been screened.",,Public,
8265,Department of Health. Bureau of Health Promotion,Health promotion and risk reduction travel reimbursement request,1981-,Chronological,This is a record of requests for reimbursement of expenses for employees who have incurred travel expenses while on government business.,Retain for 1 year(s),Public,
8312,Department of Health. Bureau of Health Promotion,Health promotion and risk reduction interdepartmental transfers,1987-,Numerical,,Retain for 1 year(s),,
8422,Duchesne County (Utah). County Treasurer,Monthly report,1935-,numerical by month,"these are monthly reports of all tax funds and general funds with bank reconciliation. The report includes the beginning and ending month amounts for apportioned accounts\, unapportioned accounts\, and county fund; tax remitted\, collections\, resources\, deposits\, receipts\, warrants\, and a certification by the county indicating report is a true and accurate statement of receipts and disbursements.",Retain for 3 year(s),Public,
8521,Workers Compensation Fund Division. Administration,Staff minutes,1983-1990.,Chronological.,"These are the administrative minutes of the divisional staff meetings. They document any administrative decisions reached by the staff and contain an abstract of the conversation between staff during the staff meeting. These documents include date and time of meeting\, attendees\, summaries of conversations\, and decisions reached.",Permanent. Retain for 10 year(s),Public,
8535,Tax and Revenue Division,Tax returns of private foundations,i 1985-2010.,Chronological.,"Federal law requires that private foundations submit a copy of their tax return to the Attorneys General offices of states where they have business interests or concerns. These tax returns indicate the sources of income for the foundations and their respective recipients. These documents include an analysis of revenues and expenses; statements regarding activities of the foundation; information regarding contributions\, grants\, gifts\, loans\, and scholarship programs; sources of the funds; recipients of the funds; restrictions on awards; names\, addresses\, and telephone numbers of persons accepting applications for the funds; capital gains or losses for tax on investment income; the names\, addresses\, salary\, hours worked\, and amounts used from an,expense account; as well as contributions to the employee benefit plans of the individuals working for the foundation paid over $30\,000 annually.",Permanent. Retain for 6 year(s),Public,
8528,Workers Compensation Fund Division. Policyholder Services,Inactive policyholder case file,1983-1988.,Chronological,"These are reference files which document tee activities of former policyholders with the Workers' Compensation. They may be used as source data if a former policyholder wants to reinstate their policy. These files include policy contract endorsements\, work locations where policy is in effect\, business owner\, premium payment history and reports\, audit reports\, workpapers\, and correspondence between the policyholder and the Workers' Compensation.",,Private,
8623,"Department of Natural Resources. Division of Oil, Gas, and Mining. Oil and Gas Conservation",Inspection and Enforcement maps and plats,1984-,None,"These are maps of seismic survey lines. These maps are too big to fit in the related seismic file. They are used to show the location of the seismic survey lines. Information includes the field name\, the number\, and the county where located.",Retain for 10 year(s),,
8509,State Insurance Fund,Insurance fund claim files,1917-1983.,alphanumerical,"These are the case files which document the award of workers compensation insurance to any employee injured while on the job. They track the justification for the award and any further actions that are taken on the individual after the file has been closed due to complications in the post-recovery period. These files include correspondence with physicians\, employers\, and injured employees; injury reports filed by the employee\, the employer\, and the doctor; employment and medical histories; invoices from providers; payment histories; litigation records; marriage\, death\, and birth certificates; insurance adjusters working papers; and x-rays.",Retain for 65 year(s),Private,2.00 cubic feet 138 microfilm reels
8637,"Department of Natural Resources. Division of Oil, Gas, and Mining. Oil and Gas Conservation",Well Records Program logs,1985-,Alphabetical by company.,"This is a record of the drilling of the wells. It is used by engineers for\, among other reasons\, to estimate petroleum reserves. The information in the file includes the company name\, the well number\, the field name\, the location\, the county\, the elevation\, the permanent datum\, the log measured from\, the drilling measured from\, the log type\, the run number\, the depth\, the type of fluid in the hole\, the bore hole record\, and the casing record.",Permanent. Retain for 2 year(s),Public,
8651,Department of Human Services.$bDivision of Substance Abuse and Mental Health.$bState Hospital,Coordinating council committee minutes,1983-1997.,Chronological,"This record documents the activities of the committee which acts as a liaison with the other committees and the medical staff. This record includes the dates of the meetings\, the names of the participants\, the topics discussed\, and the decision reached.",Permanent. Retain for 4 year(s),Controlled,
8634,"Department of Natural Resources. Division of Oil, Gas, and Mining. Oil and Gas Conservation",Wells Records Program operator change file,1986-,Alphabetical by company name,"This is a record of the change of ownership of the wells in the state. This file enables the division to track all changes of ownership and to determine when a well changes hands. Information in the file includes the operating company name\, the address\, the lease number\, the lease name\, the well location\, the section\, township\, and range where the well is located\, the permit number\, the county\, the name of the new operating company\, and the date the change is effective.",Permanent. Retain until superseded,Protected,
8691,Salt Lake City (Utah). Division of Building Services and Licensing,Operation paint brush database,1985-,None,"This is a departmental microcomputer database containing one record for each applicant for funding under Operation Paint Brush. The information is used for administering program and for annual Community Development Block Grant (CDBG) grantee performance reporting. The information is backed up weekly on tape. This database includes applicant's name\, address\, date of application\, date of completion\, initials of inspectors\, dates of inspection\, applicant's income and race\, dates and amounts invoiced\, and neighborhood location.",Retain for 3 year(s),,
8635,"Department of Natural Resources. Division of Oil, Gas, and Mining. Oil and Gas Conservation",Wells Records Program production/disposition reports,1955; 1971-,"Alphabetical by operator name, thereunder chronological","This is a report submitted by the well operators showing the production of oil and gas each month. This information is used by the division to compile statistics. It contains the name of the operating company\, the Utah account number\, the report period\, the well name\, the American Petroleum Institute number\, the location\, the number of days in operation\, the production volume of oil\, gas\, or water\, the producing entity number\, the producing type\, the beginning inventory\, the volume produced\, the product disposition amount\, the means of disposition\, and the ending inventory.",Permanent. Retain for 8 year(s),Public,14.00 cubic feet 4 microfilm reels
8704,Salt Lake City (Utah). Department of Airports,As-built project drawings,1922-,Numerical by project number,"These as-built drawings document all airport construction projects including taxiways\, runways\, concourses\, connectors\, terminals\, cargo buildings\, and all remodeling projects. They serve as a record of actual construction.",Permanent. Retain for 7 year(s),,
8712,Salt Lake City (Utah). Department of Airports,Survey field books,1953-,Numerical by project number,"These books contain the original field notes of survey parties dialy surveying measurements. They are used as a source of information for design surveys\, airport improvements\, property surveys\, and for updating measurements and information at the airport. These books include survey measurements\, elevations\, grades\, and some sketches of the area.",Retain permanently,,
8710,Salt Lake City (Utah). Department of Airports,Materials test reports,1978-2018.,Numerical by project number,"These reports contain the results of sieve analysis and nuclear density tests on asphalt\, roadbase concrete and soils for conformance of materials required by the construction specifications. The tests are used as reference for future airport projects. These reports include date\, type of material\, amount of tests performed\, and results of tests (sieve analysis results\, percent of compaction\, and cylinder compression tests).",Retain for 7 year(s) after end of project or program,,
8726,Salt Lake City (Utah). Department of Airports,Noise complaint forms,1982-2018.,Chronological,"These forms are a record of telephone complaints received from citizens concerning airplane noises. They are used to identify noise sensitive flight paths. These forms include name\, address and telephone number of complainant\, nature of complaint\, weather conditions and action taken.",Retain for 20 year(s),,
8742,Salt Lake City (Utah). Department of Airports,Audit record files,1979-2018.,Chronological,"These files contain the annual audit schedule. They are used to track the money spent and to summarize the annual disbursement of airport funds for audit purposes. These files include amount of money and date of disbursement\, project number\, and line item for disbursement.",Retain for 3 year(s),,
8758,Salt Lake City (Utah). Department of Airports,Identification badge record cards,1982-2018.,Alphabetical by employee name,"These cards are kept on each employee at the airport who is issued an identification badge. They are issued for reasons of airport security and are updated biennially. These cards include employee name\, address\, employer\, height\, weight\, and colored photograph of employee.",Retain for 1 year(s) after separation,,
8685,Department of Transportation. Engineering & Operations. Project Development. Structures,As-built bridge plans,1920-,Numerical by drawing number,"These are mylar plans that provide information concerning the location and actual construction of state routes and interstate bridges of local\, state\, and federal agencies. This record includes detailed drawings of location\, situation\, and layout of bridges\, noting decks\, parapets\, beams\, abutments\, retaining walls\, wing walls\, and other construction features.",Permanent. Retain for 25 year(s),Public,
8728,Salt Lake City (Utah). Department of Airports,Administrative master correspondence files,1946-,Alphabetical by category,"These correspondence files document the administrative actions between the staff of the Airport Authority and individual airport tenants\, concessionaires\, and patrons. They are used for reference purposes.",Permanent. Retain for 7 year(s),,
8736,Salt Lake City (Utah). Department of Airports,Labor distribution input cards and transaction register files,1976-2018.,Alphabetical by employee name,"These files compare labor distribution to cost center per Airport Use Agreement. It is used to allocate manpower hours within airport cost center boundaries to comply with federal regulations\, Airport Use Agreements\, and internal auditing functions.",Retain for 1 year(s),,
8744,Salt Lake City (Utah). Department of Airports,State fuel tax reports,1977-2018.,Chronological,"These reports show the total gallons of fuel used by participating air carriers. They are used to calculate state tax rebates in accordance with Airport Use Agreement. These reports include gallons purchased\, name of purchaser\, date of purchase\, fuel evaporation allowance\, tax rate\, and amount of rebate to airport.",Retain for 5 year(s),,
8738,Salt Lake City (Utah). Department of Airports,Manual and variable billing control log,1978-2018.,Chronological,"This daily log contains both manual and variable billings. It is used for budget purposes. This log includes manual billings (date\, customer number\, effective date\, due next charge amount\, total charge for customer\, number of transactions whom prepared by and date and whom entered by and date); and variable billings (date\, customer number\, due date\, per item total units\, total units for customer number\, number of transactions\, and batch totals).",Retain for 5 year(s),,
8771,Salt Lake City (Utah). Mayor. Division of Risk Management,Insurance reports,1981-,None,"These reports are computer printouts generated by the Payroll Division and Risk Management listing information on individual employee's insurance and pension deductions. The reports are received either monthly or semi-monthly and are used to balance amounts against social security system. These printouts include employee name\, department number\, social security number\, current amount\, employee contribution\, city for employee contribution\, city contribution\, total pension\, year to date pension wage\, department total\, year to date totals\, grand totals\, grand year to date totals.",Retain for 5 year(s),,
8732,Salt Lake City (Utah). Department of Airports,Air traffic statistical printouts,1942-,Chronological,"These computer printouts compile statistics from forms prepared by air carriers. They are used in determining charges for facilities and the creation of bidding documents. These printouts include name of carriers\, date\, number of landings\, number of passengers\, cargo tonnage\, mail tonnage\, types of aircraft\, and weight.",Retain permanently,,
8756,Salt Lake City (Utah). Department of Airports,Master record forms,1982-2018.,Chronological,"These forms are required by the Federal Aviation Adminiatration. They are used to annually report on services available at airport. These forms include facilities\, services\, runway length\, based aircraft\, operations\, location\, obstruction data\, landing length\, diagram of runways\, and general comments on airport (ownership\, address\, phone number\, manager\, airport use).",Retain for 5 year(s),,
8917,Salt Lake City (Utah). Department of Public Works. Division of Engineering,"Site locations slides, photographs, and videotapes",1960-,Numerical by assigned number,"These project files document the planning\, design\, and construction of municipally-owned facilities\, structures or systems. They are also used for budget planning and litigation research. They include correspondence\, copies of agreements\, engineer's personal notes\, guarantees and warranties\, testing reports\, reports (daily\, weekly\, monthly)\, and permits to work in the public way for municipality projects such as street drains\, curb and gutter\, sidewalk\, paving extensions\, street construction and repairs to additions to city buildings.",Permanent. Retain for 5 year(s) after end of project or program,Public,
8753,Salt Lake City (Utah). Department of Airports,Record of violations,1984-2018.,Alphabetical by offender name,This is a listing of all violations or warnings issued by the Operations Division. A list is also kept for each company or individual for violations received. It is used to monitor violations to identify repeat offenses.,Retain for 2 year(s),,
8770,Salt Lake City (Utah). Mayor. Division of Risk Management,Deferred compensation deduction register,1981-,None,"This computer printout lists employee deductions to deferred compensation program. It is used as a record of all such deductions. This printout includes department number\, social security number\, employee number\, amount contributed\, and receiving company.",Retain for 75 year(s),,
8909,Salt Lake City (Utah). Department of Public Works. Division of Engineering,Records index,1880-,Numerical by category,"This is a continually updated index to all official documents\, drawings\, and maps housed in the Engineering Division. The index is in the process of being computerized. Includes: vault number (designating an official Engineering Record)\, account number (designating type of record)\, date entered\, and description.",Retain permanently,,
9137,Department of Transportation. Employee Safety,Monthly first aid treatment reports,ca. 1980-,Chronological,"Records created monthly by individual supervisors for each case offirst-aid administered\, to establish eligibility involving claims filed with the Workers Compensation Fund of Utah and to develop remedial programs to correct employee work practices and improvement of equipment or work environment. Reports are medical records for minor injuries not requiring treatment at a medical facility. Information includes date of injury\, name of injured employee\, occupation\, type of injury\, description of accident\, treatment\, and disposition.",Retain for 3 year(s),Private,
9150,Career Service Review Office,Grievance procedure rules,1987-,Chronological,"These are rules which are updated to reflect the changes that may occur in the Utah Code. This publication includes rules and their titles\, definition of terms and appendices which discuss time frames and a glossary. This information is given to any employee\, employer\, or other interested party and is taken from the Utah Code and the Administrative Rules.",Retain until superseded,,
8525,Workers Compensation Fund Division. Claims,Inactive insurance claims files,1917-1990.,None.,"These are case files which document the award of workers compensation insurance to any employee injured while on the job. They track the justification for the award and any further actions that are taken on the individual after the file has been closed due to complications in the post-recovery period. These files include correspondence with physicians\, employers\, and injured employees; injury reports filed by the employee\, the employer\, and the doctor; employment\, medical histories\, and psychological profiles; invoices from providers; payment histories; court records\, and legal working papers; marriage\, death\, and birth certificates; insurance adjusters working papers; and x-rays.",Retain for 65 year(s),Private,
8531,Workers Compensation Fund Division. Bureau of Legal Services,Supreme Court opinions index,1917-1988.,Alphanumerical,"These are indices to all Supreme Court decisions and opinions relating to workers' compensation cases. They are constantly updated with new decisions. They can reference information by employer\, employee\, date\, and Pacific Reporter number. The information includes employer's name\, employee's name\, court decision reference number\, relevant statutes\, and date of cases.",Permanent. Retain for 1 year(s),,
8627,"Department of Natural Resources. Division of Oil, Gas, and Mining. Abandoned Mine Reclamation Program",Minerals regulatory program exempt coal mine case files,ca. 1971-2009.,Numerical by company number.,"This is a record of coal mines that are exempt from the provisions of UCA 40 Chapter 10. These mines include the extraction of coal by a land owner for his personal use\, commercial operations which affect two acres or less\, and the extraction of coal that is incidental to government financed construction. The file includes notice of intent to commence mining\, photographs\, maps\, facility drawings\, annual operations and progress reports\, radiochemical analysis\, engineering and geological reports\, variance statements\, and mining and reclamation plans.",Permanent. Retain for 50 year(s),Public,
8639,"Department of Natural Resources. Division of Oil, Gas, and Mining. Oil and Gas Conservation",Wells Records Program received logs,1986-,Chronological,"This is a record of Well Logs received in the office. It is used as an administrative and management tool to ensure that all forms are filed timely. Information includes the American Petroleum Institute number\, the well name\, the location\, the county\, and the dates the logs were received.",Retain for 1 year(s),,
8656,Utah State Tax Commission. Property Tax Division,Personal property tax audit records,1981-,"Chronological, thereunder alphabetical by taxpayer name","These records document personal property audits conducted by the Tax Commission. They include audit reports\, audit workpapers\, and copies of county taxpayer's accounting records. Information includes name and address of taxpayer\, auditor's comments and date of audit\, type of property involved (supplies\, livestock\, etc.)\, value of the property as assessed by the county\, value of the property assessed by the audit\, amount of revisions being appealed\, checklist of audit activity\, names and titles of contacts made by the auditor\, assets including the quantity\, year of manufacture\, cost\, total value\, percentage of assessment\, and assessed value.",Retain for 7 year(s),Protected,
8625,"Department of Natural Resources. Division of Oil, Gas, and Mining. Minerals Reclamation",Minerals regulatory program mine exploration files,ca. 1971-,Numerical by mine permit number,"These are the files of mining operations for the purpose of discovering a deposit\, delineating the boundaries of a deposit\, and identifying regions or specific areas in which deposits are most likely to exist. The file includes a notice of intention\, annual operations and progress reports\, escrow or surety agreements\, file updates\, written responses to inspection reports\, and notification of violations. Information includes the mine name\, the permit number\, the type of minerals mined\, the acreage disturbed\, the soil tabulation chart\, and the dates and results of inspections.",Permanent. Retain for 50 year(s),Public,
8638,"Department of Natural Resources. Division of Oil, Gas, and Mining. Oil and Gas Conservation",Wells Records Program index,ca. 1957-1992.,Alphabetical by county,"This is a finding aid to the well records. It gives the dates drilling was approved\, the date completed\, the producing zone\, the total depth of the well\, the well elevation\, the field or district\, the well number\, the location\, the operating company\, the township\, range\, and section\, and the public lease number.",Permanent. Retain until superseded,,
8652,Department of Human Services.$bDivision of Substance Abuse and Mental Health.$bState Hospital,Professional growth and development committee meetings minutes,1983-[ca. 1990].,None,"This committee ensures that staff members are qualified legally\, professionally\, and ethically for the positions to which they are appointed. This record includes the dates of the meetings\, the names of the participants\, the topics discussed\, and the decisions reached.",Permanent. Retain for 4 year(s),Controlled,
8648,Department of Health and Human Services. Division of Substance Use and Mental Health. State Hospital,Patient incident summary report,1985-,Chronological,"This is a monthly statistical report of all incidents which occurred at the hospital. It is used as a management tool to identify units\, department staff at risk\, determines patterns and trends and makes necessary changes in policy\, procedures\, and personnel. This series includes a report for all incidents involving aggression\, deaths and escapes\, accidents\, the total number of incidents\, the average occupancy\, the percentage of incidents per patient\, the number of different patients involved in the incidents\, the percentage of patients involved\, the number of incidents that led to harm to staff members\, the number of incidents that led to harm to other patients\, the number of,incidents in which patients harmed themselves\, the total number of deaths\, and the total number of escapes.",Retain for 3 year(s),Controlled,
8706,Salt Lake City (Utah). Department of Airports,Extra work orders and payments files,1960-2018.,Alphabetical by contractor name,"These agreements are made between contractor and airport for any extra work or payments necessary for a specific project. They are used for budget purposes. These files include extra work order agreements\, related correspondence\, and payment requests in reference to specific airport projects.",Retain for 4 year(s),,
8714,Salt Lake City (Utah). Department of Airports,Automobile indemnity agreement forms,1982-2018.,Chronological,"These forms are required by the airport to be signed by persons needing assistance in cases where their automobile will not start. This service is provided free of charge to airport patrons and this form releases the airport from liability in the case of any problems that may arise. These forms include statement of indemnity agreement; date and time called; signature of person being assisted; make\, model\, year and license number of automobile; name of persom assisting; and amount of time taken.",Retain for 2 year(s),,
8693,Salt Lake City (Utah). Division of Planning and Zoning,Subdivision review case files,1950-2015.,Alphabetical by subdivision name,"These case files document the development history of subdivision plans submitted to the Division of Planning and Zoning for compliance review with zoning ordinances. These files include correspondence\, blue line copies of preliminary through final drawings that show developmental history of plan. The files also include staff notes\, minutes of meetings\, copies of petitions\, and maps.",Retain permanently,,
8709,Salt Lake City (Utah). Department of Airports,Special studies,1970-,Alphabetical by category of study,"These manuals and books are compiled by the airport or outside agencies and contain information on specific projects such as environmental assessment\, program directives\, master plans\, and graphic standards. These studies include: Airport Noise Control and Land Use Compatibility Study\, Design Directives\, Land Use Policy Plan\, and Drainage Studies. The studies are used for research on various airport projects.",Permanent. Retain for 20 year(s),,
8717,Salt Lake City (Utah). Department of Airports,Vehicle maintenance files,1977-2018.,Numerical by vehicle number,"These files are a complete record of each motor vehicle owned by the airport. It is used to monitor each vehicle's use and maintenance\, determine the cost of running the vehicle\, and whether vehicle needs replacement. These files include date purchased\, maintenance history\, work order information\, and additional comments.",Retain until disposition of asset,,
8725,Salt Lake City (Utah). Department of Airports,Noise monitoring tapes,1980-2018.,Numerical by location,These rolled tape records of noise levels (similar to an adding machine tape) are taken at various checkpoints in response to noise complaints. They are used to develop a history of noise levels and to identify future trends.,Retain for 20 year(s),,
8700,Salt Lake City (Utah). Division of Planning and Zoning,Aerial photo prints,1958; 1964; 1965; 1972; 1974; 1979.,None,"These photographic contact prints and diazo prints are (scale: 1"" = 200 feet) aerial photographs of Salt Lake City. They are used to illustrate city's growth and for historic research.",Retain permanently,,
8718,Salt Lake City (Utah). Department of Airports,Vehicle maintenance system summary reports,1978-2018.,None,"This automated system produces two computer printouts which provide a record of each airport vehicle. They include a monthly Equipment Cost Summary and a Cost Data Report. They are used to monitor the use and maintenance of each vehicle\, determine the cost of running vehicle and whether it should be replaced. The information is backed up every two weeks. These reports include equipment cost summary (vehicle unit number\, fuel expense\, oil expense\, lube labor\, outside charges\, miles or hours\, fuel miles per gallon\, operating cost\, maintenance cost\, total cost\, and town time) and cost and data report (several months' operating and maintenance costs for each type of equipment and includes same information at equipment cost summary).",Retain for 5 year(s),,
8734,Salt Lake City (Utah). Department of Airports,Bid forms and price quotation files,1960-2018.,Alphabetical by project name,"These forms and files collect information from various sources concerning previous bids and sample bids from other airports. They are used for comparison purposes in similar successive bids for various services\, such as concessions services or consultants. These forms include name of bidder\, date\, name of project\, minimum guarantees\, rates and charges\, service provided\, service specifications\,and agreement details.",Retain for 1 year(s),,
8750,Salt Lake City (Utah). Department of Airports,Revenue management files,1978-2018.,None,"This automated system encompasses accounts receivable\, billings\, financial system interface\, collections\, client information\, lease information\, and records retention and maintenance. It is used for lease management and associated review information relating to airport tenants\, users\, and service providers for billing purposes\, to adjust rates and charges\, and to document agreement compliance. One tape per month containing year to date information as well as monthly information is pulled and saved on a permanent basis. This system includes lease hold space\, agreement provisions\, name of account\, billing dates and cycles; local repersentative's billing address and telephone number; insurance and bonding information; agreement date; execution date; date signed; and expiration date.,date; date signed; and expiration date. date; date signed; and expiration date",Retain for 3 year(s),,
8703,Salt Lake City (Utah). Department of Airports,Project files,1950-,Numerical by project number,"These project files consist of separate files on each airport construction project. They are used to monitor compliance of local\, state\, and federal regulations. These files include engineer's project notes\, contractors' payroll\, weight tickets\, daily and weekly inspection reports\, and other documentation related to airport engineering reports.",Permanent. Retain for 7 year(s),,
8720,Salt Lake City (Utah). Department of Airports,Computer database program,1984-2018.,None,"This master program monitors airport equipment systems controlling each individual piece of equipment. The database is used to pinpoint problem areas such as automatic sliding doors\, heating\, air conditioning\, and fire alarms.",Retain until superseded,,
8729,Salt Lake City (Utah). Department of Airports,Administrative master files/air carriers,1946-,Alphabetical by category,"These master files document actions between the airport authority and individual air carriers doing business with the airport. They are used for reference purposes. These files include billing information\, rates and charges information\, noise issues\, passenger data\, space allocations\, airport use agreements (AUA)\, and contractual correspondence.",Permanent. Retain for 15 year(s),,
8737,Salt Lake City (Utah). Department of Airports,Airline billings,1978-2018.,Chronological,"These billing invoices record charges generated by the airport to individual airlines. They are used to receive payment for a variety of airport services: building space\, landing weight\, ramp use fees\, utilities\, security\, intercom music\, baggage claim\, and paging. These invoices include name\, date\, billing period\, amount of invoice\, invoice number\, and purpose of payment",Retain for 3 year(s),,
8730,Salt Lake City (Utah). Department of Airports,Legal notices and collection correspondence files,1975-2018.,Alphabetical by tenant name,"These files document the actions of the airport concerning delinquent accounts with concessionaires\, air carriers\, and other airport tenants. They are used for litigation purposes. These files include correspondence and official legal notices for delinquent accounts. They may also include eviction notices\, account reconciliations\, legal collection proceedings\, and small claim court proceedings.",Retain for 1 year(s) after resolution of issue,,
8762,Salt Lake City (Utah). Department of Airports,Canine reports,1982-2018.,Chronological,"These monthly reports are required by the Federal Aviation Administration on the activities of the bomb detection canine teams. The teams are used after bomb threats are received at the airport. These reports include name of dog team\, month types of searches made during bomb dog training\, number of searches made\, total number of hours spent\, types of patrol dog training\, number of hours spent\, actual responses (bomb and patrol) and remarks.",Retain for 5 year(s),,
9135,Department of Transportation. Employee Safety,Loss control reports,ca. 1980-,Chronological,"These records are prepared at the request of the Attorney General litigation division or Risk Management to help provide the state's defense for Tort Liability claims or summons and complaints. Information includes date and location of accident\, names\, addresses\, phone numbers\, witnesses\, a fatal accident narrative\, accident diagram\, investigating officer's report\, photographs\, attorney client work product\, defense strategy\, design plans\, traffic/accident history\, and any information requested by the attorney assigned to the case\, or as may be provided by statutory discovery rules. The record copy is maintained by the division of Risk Management.",Retain for 5 year(s),Protected,
8740,Salt Lake City (Utah). Department of Airports,Bank deposit slips,1949-2018.,Chronological,"These receipts are received by the bank for deposits made to the airport's account. They are used as a record of such accounts. These receipts include date\, account number\, and amount deposited.",Retain for 3 year(s),,
8749,Salt Lake City (Utah). Department of Airports,Hangar correspondence files,1965-2018.,Alphabetical by tenant name,"These correspondence files consist of correspondence between individual hangar tenants and the airport. They are used to compile actions on rate increases\, complaints\, maintenance agreements\, compliance\, and hangar inspections. These files include correspondence and associated documentation. They may also include requests for hangars\, routine collection letters\, construction notices\, and changes in rates and charges.",Retain for 4 year(s) after expiration of contractual agreement,,
8757,Salt Lake City (Utah). Department of Airports,Construction in air space correspondence files,1984-2018.,Chronological,These correspondence files are required by the Federal Aviation Administration. Individuals are required to request approval from the Airport Authority for the construction of buildings which may obstruct air space affecting flights and the International Airport and Airport II. The information on these forms is also placed on FAA aeronautical charts.,Retain for 5 year(s),,
8745,Salt Lake City (Utah). Department of Airports,Interdepartmental billings,1981-2018.,Numerical by department number,"These are billings from other city departments to the airport for services rendered. They are used to receive payment from airport. These billings include department number\, reference number\, name of billing department\, name of billed department\, explanation of revenue distribution completed by department being billed (which includes department number\, cost center number\, effective date\, subject or object code number\, project number\, amount\, and remarks)\, and signatures and dates of person preparing and approving the form.",Retain for 3 year(s),,
8761,Salt Lake City (Utah). Department of Airports,Screening activity report forms,1982-2018.,Chronological,"These monthly report forms provide a record of all passengers screened by airport security. The original of the form is forwarded to the Federal Aviation Administration (FAR\, part 107). It is used to provide a statistical record and for security purposes. These forms include number of passengers\, nonpassengers\, and total passengers screened\, number and totals of firearms and explosives\, incendiary devices detected by x-ray\, physical search\, or metal detector\, number and total referrals for alleged violations of Federal Aviation Act\, and date and signature of reporting official.",Retain for 5 year(s),,
9053,Utah Board of Higher Education,Student case files,1898-,None,"Includes application for admission or readmission\, acceptance or rejection letters\, residency applications\, non-matriculation letter\, evaluations\, test results\, and official transcripts.",Retain permanently,Private,
8772,Salt Lake City (Utah). Mayor. Division of Risk Management,Automated worker's compensation file,1984-,None,"This automated file documents the payment of worker's compensation to injured city employees. A computer printout is generated one fiscal year after file closes. This file includes employee name\, department\, amounts of compensation paid\, type of injury\, breakdown of payments\, and to whom paid.",Retain for 5 year(s),,
8781,Salt Lake County (Utah). Justice of the Peace : Sandy Precinct,Justice docket books,1890-1974.,Numerical by case number.,"Dockets record individual criminal and civil cases heard by the Justice of the Peace Court. The docket book contains both criminal and civil cases. Recorded information includes the names of the parties involved\, the date\, an account of the alleged violation of the law\, the defendant's plea\, the action taken\, the names of the attorneys\, the type of papers filed\, and the judgments rendered.",,Public,
9046,Utah Board of Higher Education,Payroll check register,1969-,Chronological by pay period,"These records are used to monitor checks printed each pay period by the University of Utah for payment of the personnel of the State Board of Regents. The University holds the original copies (Record Series #9521) for a longer period of time. Information includes social security number\, name\, and amount paid.",Retain for 1 year(s),Private,
8778,Salt Lake City (Utah). Public Services. Parks Department. Aviary,Aviary species record cards,1978-1992.,Numerical by stock number,"These two separate cards document the history of all species maintained by Tracy Aviary. One card contains the medical history and the other behavior and training. Information on the cards include stock number\, species\, arrival date\, age and condition on arrival\, source species obtained from\, diet at time of arrival\, native country\, natural diet\, and other pertinent information.",Permanent. Retain for 1 year(s),,
8905,Salt Lake City (Utah). Department of Public Utilities,Hydrograph daily charts,1923-,Chronological,"These records support the agency's function to be responsible for the distribution of all irrigation\, raw\, and potable water for the city and its designated service areas (Salt Lake City Code 2.08.100(2014)). Records document the volume of natural water flow at designated points at a given time. Information is used for statistical purposes to show water trends and forecast water availability. Information includes the water read and date\, time\, and location of read.,These are water charts recording the daily flows of streams. They are used for predicting future stream flows.",Retain for 10 year(s),Public,
9236,Utah State Retirement Office,Unit reports,1937-,Chronological/numerical,"This is a report to verify distribution of funds to an individual's account\, and to document service credit earned\, and to verify termination date of employee. Includes name\, Social Security number\, wage earned\, working hours\, and amount contributed to the employee's account.",Retain for 45 year(s),Private,
9467,University of Utah (Utah),Accounts distribution of personnel earnings reports,1947-,Chronologically by date thereunder numerically by Social Security number.,"This series contains information referencing the amount of retirement deducted from employees paychecks. Information includes employee names; Social Security numbers; pay period ending dates; mail codes; numbers of exemptions; gross pay; FICA\, federal\, and state tax payments; net pay\, and state retirement amounts.",Retain for 3 year(s),Private,
9471,University of Utah (Utah),Applications for fellowship/scholarship (rejected),undated,None,,Retain for 5 year(s),Private,
9490,University of Utah (Utah),"Faculty retention, promotion, and tenure review records",1955-1983.,None,"This record series includes: Student Advisory Committee's discussion summary\, Department Chairman's and Dean's review letters.",Permanent. Retain for 1 year(s),Private,
9513,University of Utah (Utah),Official faculty employment files,1910-1982.,None,"This record series includes: vitae\, resume\, application\, letters of recommendation\, retention\, promotion\, and tenure review records.",Permanent. Retain for 1 year(s),Private,
9475,University of Utah (Utah),Auxiliary check vouchers,undated,None,"Correspondence\, reports and data relating to voucher preparation\, administrative audit\, and other accounting and disbursing operations.",Retain for 3 year(s),Private,
9526,University of Utah (Utah),Placement center files and night census reports,1984-,none,"Includes student record letters of recommendation\, and test results\, job qualifications.",Retain for 10 year(s),Private,
9494,University of Utah (Utah),General fund check vouchers,undated,None,"Correspondence\, reports and data relating to voucher preparation\, administrative audit\, and other accounting and disbursing operations.",Retain for 3 year(s),Private,
9547,University of Utah (Utah). Medical Center,Sudden Infant Death Syndrome files,1981-,None,These are laboratory results and research data on SIDS cases.,Permanent. Retain for 2 year(s),Private,
9578,Utah County (Utah). Justice of the Peace : Provo Precinct,Civil and criminal docket books,1873-1909.,Chronological,"These volumes contain information about civil and criminal matters heard by the Provo justice court. Civil cases include marriages performed by the justice of the peace. Criminal cases include misdemeanors such as adultery\, debt\, theft\, vagrancy\, and forgery.",,Public,
9613,Redmond (Utah),Treasurer's financial records,1899-1920.,Chronological,These are summaries showing the amount of receipts and disbursements of each department of the municipality. They may also include documentation from subsidiary ledgers to general ledger and accounting adjustments in the form of general entries.,,Public,1 microfilm reel
9641,Utah State Tax Commission. Auditing Division,International fuel tax agreement records,1989-,"Chronological, thereunder alphabetical by state, thereunder numerical by account","These are records of companies who are members of the International Fuel Tax Agreement (IFTA)\, as governed by article 8 of the IFTA. It records interstate trucking and common carriers who travel through Utah and pay fuel and highway usage taxes. It also records those companies who participate in the IFTA program. These records are used to determine taxes due and amount to be paid by the state of Utah to other IFTA member states. They contain returns\, schedules\, adjustments\, audits\, and jurisdiction agreements. Information includes owner's name\, address\, social security number; vehicle information\, type of fuel used\, the states in which the business operates; business type\, gallons used\, miles traveled; taxes due\, audit papers\, bulk,purchases\, and assessments due. May also include collection reports received from other member states. This record series is being microfilmed in random order as part of 17051\, Business tax microfilm.",Retain for 5 year(s),Protected,
9619,Redmond (Utah),Ordinances (codified),1890-,Numerical by title,"These books contain the legislative action of city council to regulate\, require\, prohibit. govern\, control\, or supervise any activity\, business\, conduct\, or condition authorized by UCA 10-3-701 to 714. An ordinance includes the title\, preamble\, an ordaining clause\, subject of ordinance\, when applicable\, penalty of violation\, effective date\, signature of mayor or acting mayor\, and municipal seal.",Permanent. Retain until administrative need ends,Public,1 microfilm reel
9470,University of Utah (Utah),Alumni Association member records,undated,None,"These records include questionnaires\, surveys\, names\, addresses\, and other information about former U of U students faculty and staff.",Retain permanently,Private,
9415,Treasurer. Unclaimed Property Division,Abandoned property claims,1953-,"Chronological, thereunder by claim number","These records support the agency's function to manage abandoned and unclaimed property left in the state's custody (Utah Code 67-4a-201 (2007)). Records document the process of returning abandoned property to its rightful owner and may include the claim\, disputes or other claims of ownership\, evidence of ownership produced by the claimants\, and records of eventual payment or release of property to claimant.",Retain permanently,Private,
9473,University of Utah (Utah),Applications for employment (not hired),1982-,None,,Retain for 2 year(s),Private,
9521,University of Utah (Utah),Payroll check registers,1889-,"Chronological by pay period, thereunder numerical by check number","Display of earnings\, deductions\, taxes\, net income\, and warrant or direct deposit information. These documents are prepared and used for payroll disbursement.",Retain for 3 year(s),Private,
9372,Utah State Tax Commission. Auditing Division,Inheritance tax file,1940-,"Chronological, thereunder alphabetical by tax payer name","This record verifies taxable inheritances. Includes names\, addresses\, social security numbers\, dates\, decedents\, assets\, representatives\, property schedules\, information of the deceased and the heirs\, affidavits\, correspondence\, state and federal inheritance tax returns and all schedules\, adjustments forms\, tax clearance\, and certificates of transfer as required by law. Prior to 1990\, these were filmed separately. After January 1990 this paper record series is being filmed in random order as part of record series 17051\, Business tax microfilm.",Retain for 15 year(s),Protected,
9469,University of Utah (Utah). Medical Center,Alcohol and drug abuse clinic patient files,1965-,None,"These records include medical\, psychological\, vocational and psychiatric evaluations\, and progress notes. Also includes intake sheet\, laboratory findings\, social histories.",Retain permanently,Controlled,
9507,University of Utah (Utah),Letters of recommendation,1910-,None,"These letters relate to faculty retention\, promotion and review.",Retain permanently,Protected,
9561,Rich County (Utah). Probate Court,Land ownership decisions,"1873, 1889.",Chronological,"Certificates for land in the townsites of Randolph and Ithica\, 1873\, and Woodruff\, 1889.",,Public,
9466,University of Utah (Utah),Veterans education and training records,1950-,None,These include attachments and training records.,Permanent. Retain for 5 year(s),Private,
9502,University of Utah (Utah),Human subjects committee records,1975-1982.,None,"These reports are of completed and expired research protocols\, including description and progress notes on projects. Includes personal data concerning patients.",Permanent. Retain for 3 year(s),Protected,
9488,University of Utah (Utah),Equal employment opportunity case files,1982-,None,"Charges of discrimination and investigation reports\, and sexual harrassment case files. Includes case logs\, records of hearings and determination of findings",Retain for 5 year(s),Public,
9508,University of Utah (Utah),Faculty letters of recommendation,1950-1982.,None,These are recommendations for students and/or faculty.,Permanent. Retain for 10 year(s),Protected,
9542,University of Utah (Utah),Student loan records,1972-1983.,None,"These records include application\, financial disclosure\, payment schedules\, evaluations\, promissory notes\, and collections.",Retain for 10 year(s),Private,
9562,Rich County (Utah). Probate Court,Land certificates,1871-1873.,None,These are surveyor certificates recorded by the county recorder certifying the individual lawful claimants of town lots in communities in Rich County.,,Public,
9505,University of Utah (Utah),Grade sheets,1900-,"Chronological, thereunder alphabetical by department name.","This series contains grade sheets used by university professors to record the day-by-day grades given to students. Grade information is sent to the registrar to be incorporated into the final transcripts. Information includes student names\, grades\, professors' names\, and class titles.",Retain for 25 year(s),Private,
9537,University of Utah (Utah),Student case files,1898-,None,"These files include application for admission or readmission\, acceptance or rejection letters\, residency applications\, non-matriculation letter\, evaluations\, test results\, and official transcript.",Retain for 75 year(s),Private,
9571,Department of Health and Human Services. Division of Child and Family Services. Cedar City Office & Southwest Region Administration,Adoption case files,1930-,Alphabetical by surname,"These files document adoption placements for children whose birth parents have either been deprived of or have permanently relinquished their parental rights. Information includes face sheet\, intake information\, social history\, closing information\, medical\, genetic\, and birth information\, educational records\, psychological evaluations\, birth certificates\, legal documents\, adoption reports\, summons\, paternity rights\, administrative reviews\, investigative reports\, handwritten notes\, financial reports\, and correspondence.",Permanent. Retain for 25 year(s),Private,
9598,Department of Health and Human Services. Division of Child and Family Services. Logan Office,Unsubstantiated child abuse and neglect case files,1985-1995.,None,"This record series is an report of alleged damage or threatened damage to the physical or emotional health and welfare of a child through neglect or abuse and includes causing non-accidental physical or mental injury\, incest\, sexual abuse\, sexual exploitation\, molestation\, or repeated negligent treatment or maltreatment. Investigations are required upon receipt of an alleged report in an effort to protect the best interest of the children\, offer protective services to prevent harm to the children\, stabilize the home environment\, and preserve family life when possible. Information from the Child Abuse and Neglect Form 741 is input into the Central Register (this is an automated data record on the agencies local data system established by UC,78-3b-12). This series includes the Child Abuse/Neglect Form 741\, and all data collected as a result of an investigation.",Retain for 100 year(s),Controlled,
9642,Box Elder County (Utah). Probate Court,Civil and criminal case files,1856; 1873.,None,"Holdings for this series consists of an 1856 holographic arrest warrant on the charge of larceny (horse theft) in the case of The People of the United States for the Territory of Utah vs._Jacob Meeks and ""Buck"" and 1873 papers pertaining to several writs of habeas corpus.",,Public,
9661,Box Elder County School District (Utah). Payroll Office,Payroll register,ca. 1940-,"Numerical by location code, thereunder alphabetical by surname","This register provides a complete record of the payment of all district employees. The first registers were books with handwritten notations. In 1960\, the register became computerized. It is printed semi-monthly Classified and certified employees are paid monthly. The district is on the Office of Education's computer system. This report includes the location code\, name of employee\, marital status\, number of exemptions\, pay status\, phone number\, check number\, social security number\, regular rate\, regular hourly rate\, other rate\, other hours\, other earnings\, current pay\, deductions (federal and state taxes\, FICA\, retirement\, insurance)\, and net pay.",Retain for 53 year(s),Private,
9643,Salt Lake Valley Emergency Communications Center (Utah),Enhanced 911 dispatch system,1991-,Chronological,These are twenty-four hour tape recordings of incoming and outgoing telephone or radio calls made from and to the dispatch office. They are used to document the actions of dispatch personnel and public safety officers. The tapes are rotated on a regular basis and portions of the tapes concerning questionable cases are transferred to cassette tapes.,Retain for 30 day(s) after resolution of issue,Private,
9686,Department of Corrections. Adult Probation and Parole. Northern Utah Region. Northern Utah Community Correctional Center,Executive calendars,1980-2014.,Chronological,"Records containing substantive information relating to the official activities of high-level officials which are not incorporated into memoranda\, reports\, correspondence\, or other records included in the official files. Includes calendars\, appointment books\, schedules\, logs\, diaries\, and other records documenting meetings\, appointments\, telephone calls\, trips\, visits\, and other activities of the employees. See Daily Activity Schedules. UCA_63-2-103_(18)(b)_(1992) indicates that these types of materials are not considered by the Government Records Access and Management Act (GRAMA) to be records.",Permanent. Retain for 1 year(s),Public,
9717,Utah State Tax Commission. Division of Motor Vehicles,Motor vehicle registration system,1980-,Alphabetical by owner's name.,"This computer system is used by the Motor Vehicle Division for registration of motor vehicles. The system records all motor vehicles registered in the state of Utah. The system includes registration of personal\, business\, off-road\, commercial\, aircraft\, motor carrier\, and farm vehicles. Also includes records of permits\, vehicle sales\, billings\, cashier records\, impoundments\, vehicle identification number records\, and motor vehicle inquiry requests. The information contains the owner's name\, address\, vehicle identification number\, license plate number\, and registration information. This system includes financial information on the registered owner which may include lien holder financing and other personal data. Also contains a comment file that includes information on audit collection\, investigation\, and any other commission generated information. Individual files within the system may be accessed by name or other data elements.",Retain for 15 year(s),Exempt,
9668,Iron County School District (Utah),Distribution report,1978-,Alphabetical by name and numerical by account number,"This monthly computer report lists salary and benefits status. The report may come in two sections: an alphabetical listing by employee's name and numerical by account number. Both reports include the following information: employee names\, social security numbers\, account numbers\, current amount paid\, month-to-date total paid\, quarter to date paid\, and fiscal year-to-date paid.",Retain for 3 year(s),Public,
9748,Juab County (Utah). County Recorder,Federal tax lien index,1941-,Alphabetical by name,"These are notices of liens against persons for delinquent income tax under the Internal Revenue Code and filed with the county recorder ""of the county within which any property subject to such lien is situated"" (UCA 38-6-1 (1995)). ""The certificate of discharge of any tax lien issued by the proper officer\, is filed in the office of the county recorder where the notice of lien is filed"" (UCA 38-6-3_(1995)). The index contains name and residence of taxpayer named in the notice\, collector's serial number\, date and hour of filing\, the amount of lien with interest\, penalties\, and costs\, and date of release of lien (UCA 38-6-2 (1995)). The county recorder is also required to index the certificate of discharge (UCA 38-6-3 (1995)).",Retain permanently,Public,
9772,Utah State Tax Commission. Property Tax Division,Farmland assessment audits,1986-,Chronological.,"These audits document those individuals owning agricultural lands that have applied for a roll back of their property tax. These are eligibility and performance audits conducted by the Tax Commission to verify that counties are following provisions of the Farmland Assessment Act and that all agricultural lands on the greenbelt are indeed eligible. UCA_59-2-508(2)_(1990)\, specifies that all owners applying for participation\, are in effect\, giving their consent to any audits and conditions as set forth by the Tax Commission and the county Assessor. These audits include the name\, address\, farm/owners income; property usage; descriptions; audit work papers\, notes\, correspondence\, and a copy of the report sent to the corresponding county assessor.",Retain for 5 year(s),Protected,
9782,Department of Administrative Services,Payroll registers,1984-,None.,"Display of earnings\, deductions\, and taxes\, providing net income\, warrant or direct deposit information. These documents are prepared and used for payroll disbursement.",Retain for 3 year(s),Public,
9823,Attorney General's Office. Civil Department. Highways and Utilities Division,Department of Transportation condemnation case files,1965-,Alphabetical by subject,"These files document condemnation actions taken by the Attorney General's Office at the request from the Department of Transportation. They include information on the building of Interstate 15 and the subsequent changes and expansion of the freeway in the 1990s. Information includes pleadings\, court papers\, depositions\, and attorney's notes.",Permanent. Retain for 40 year(s) after case is closed,Protected,
9848,Utah State Tax Commission. Property Tax Division,Agricultural land questionnaires,1980-,Chronological.,"These questionnaires are filled out and completed by individuals who own and lease agricultural land in the state of Utah. UCA_59-2-508_(1990)\, gives the Tax Commission the authority to obtain this information to determine market value\, amount of agricultural land in the state of Utah\, and identify what the land is used for. The information contained on these questionnaires is included in the Annual agricultural land studies report\, series 9773\, which is permanent. The information includes name\, address\, income of owner\, and property value.",Retain for 2 year(s),Private,
9877,Ogden (Utah). City Treasurer,Sewer district assessment rolls,1893-1918.,Alphabetical.,"In these three volumes were recorded special assessments for the construction of sewer districts in Ogden. Entries in the first (1893-1902) and second volume (1900-1909) are arranged alphabetically by the first letter of the taxpayer's surname. The third volume\, identified as ""Roll E"" on an inside page\, records information about sewer district no._10. This volume spans the period from 1906-1918.",,Public,
9856,Salt Lake City (Utah). City Auditor,Salary assignment correspondence,1918-1923.,None,"This three-ring binder labeled ""Orders & Assignments"" contains numerous section dividers labeled Engineers\, Fire\, Health\, Inspectors\, Janitor\, License\, Park\, Recorders\, Street\, Mechanical Insp.\, Police and Prison\, Sextons\, Water Works\, Paving\, Sidewalk\, Sewer\, Curb & Gutter\, Water Main Deposit\, and Invoices.",,,
9857,Salt Lake City (Utah). Building Inspector,Letterbooks,1912.,Chronological,Copies of correspondence from the building inspector are contained in this letterbook.,,Public,
9870,Salt Lake City (Utah). City Recorder,Correspondence,1906-1915.,Chronological,Correspondence to/from the recorder.,,Public,
9948,Salt Lake City (Utah). City Treasurer,Special improvement district ledger,1901-1903.,Numerical by special improvement district number,"In this single volume is recorded information about extensions for water mains\, sewers\, street paving\, curb and gutter installation. Information includes estimates (partial and final)\, total cost\, pipe and specials\, engineering\, name of contractor\, date of contract\, date work commenced\, date work completed\, and the name of the inspector.",,Public,
9929,Garfield County (Utah). County Recorder,Deeds,1882-1952.,"Alphabetical by book letter, thereunder numerical by page","These are ""standard size original linen maps made by a registered Utah land surveyor\,"" recorded with the county recorder. They include ""a description of the surface of the land included within the project\, including all angular and linear data along the exterior boundaries of the property ._._._ linear measurements and location\, with reference to the exterior boundaries\, of building or buildings ._._._ diagrammatic floor plans _._._._ description or delineation of the boundaries of the unit or convertible space _._._._ a distinguishing number or other symbol for every physical unit identified on the record of survey map; ._._._ to the location and dimensions of all easements appurtenant to the land included in the project; the 'convertible space' for each space"" (UCA 57-8-13(1)_ (1995).",,Public,
9955,Utah State Tax Commission. Property Tax Division,Property tax assessment system,1986-,"Alphabetical by taxpayer name, thereunder numerical by identifier.","This data system is a record of accounts for centrally assessed real and personal property. The information is gathered annually as required by UCA_59-2-(203-209)_(1991) and UCA_59-2-(403-404)_(1991). From the information the Tax Commission determines property values and tax liabilities. The system contains name\, address\, social security number\, and tax account number of owner; property description; assessment values; payment and compliance history\, and working notes.",Retain for 7 year(s),Private,
10015,Technology Finance Corporation,Partnership records,1983-2003.,Alphabetical by entity name,"The Utah Technology Finance Corporation creates these records to document joint agreement with local government agencies\, municipalities\, and universities to share the costs for supporting ventures which promote commercialization of new technologies.",Permanent. Retain for 6 year(s) after expiration of contractual agreement,Public,
10019,West Valley City (Utah). Fire Department,Utah emergency medical services incident report,1981-,Chronological,This report form records both statistical and patient information on all emergency medical services calls received by the fire department. It serves as the medical chart for all persons treated by the department's paramedics. This report is required by law (UCA 26-8-5) and a copy is submitted to the State Office of Emergency Medical Services for auditing compliance.,Retain for 10 year(s),Private,
10029,Department of Human Services. Division of Child and Family Services. Tropic Office,Unsubstantiated child abuse and neglect case files,1990-1995.,None,"These are reports of alleged damage or threatened damage to the physical or emotional health and welfare of a child through neglect or abuse and includes causing non-accidental physical or mental injury\, incest\, sexual abuse\, sexual exploitation\, molestation\, or repeated negligent treatment or maltreatment. Investigations are required upon receipt of an alleged report in an effort to protect the best interest of the children\, offer protective services to prevent harm to the children\, stabilize the home environment\, and preserve family life when possible.",Retain for 100 year(s) after case is closed,Controlled,
9974,Laketown (Utah),Laketown precinct justice of the peace docket books,1872-1947.,Chronological,"These two volumes were used to document individual cases heard by the Laketown Precinct Justice Court. They contain the date\, the names of the parties involved (plaintiffs and defendants)\, the complaint or reason for the hearing or court appearance\, the name of the justice of the peace\, the names of the attorneys\, the type of papers filed\, and the decision rendered in the case. Criminal and civil matters are contained in these volumes. More than one dozen marriages are recorded in the earlier volume. The justices also kept an accounting of costs associated with each case. There is a seven-year gap between the two volumes in archives' custody. The first covers 1872-1903 (with two cases from 1908) while the second spans 1910-1947.",,Public,
9985,Department of Administrative Services,State of Utah managers survey,s 1984.,None.,"This series contains the final report on ""A Survey of the State of Utah Managers\,"" conducted by the University of Utah Survey Center. The 130-page report provides a brief description of the procedures used to carry out the study\, a copy of the survey instrument\, and frequency distributions and histograms for each question. Those interviewed in the survey (taken October 17-25\, 1984) were asked 58 questions about their satisfaction with the various agencies that make up the Department of Administrative Services: Finance\, Archives\, Surplus Property\, Purchasing\, DFCM\, Data Processing\, Central Stores\, Central Motor Pool\, State Printing\, State Personnel\, Risk Management\, and Telecommunications.",,Public,
10251,West Valley City (Utah). Finance Department,License registers,1980-,chronological,"These registers record the issuance of licenses for persons or companies conducting business within municipal boundaries. They contain name\, address\, date\, and type of license. Prior to 1960\, many municipalities only maintained a register and no business license files. Most current registers are computer printouts.",Retain permanently,Public,
10218,Morgan County School District (Utah),United States Department of Agriculture commodity food acceptance sheet,ca. 1980-,Chronological,"These sheets are received monthly by the district's lunch supervisor from the Office Education Child Nutrition Program. They notify the district of foods to be received from the United States Department of Agriculture for the following month. The sheets include date\, allocation number\, description of commodity\, estimated delivery date\, date any difference must be received\, names of recipient centers\, quantity allocated\, quantity accepted\, name of recipient center\, authorized signature\, and date.",Retain for 3 year(s),Public,
10231,Utah State Tax Commission. Administration Division,Legislative impact statements,1988-,"Chronological, thereunder numerical by bill number","These statements document proposed legislation and its impact on the Tax Commission. They are prepared by various divisions within the Tax Commission. They contain correspondence\, memos\, fiscal notes\, summaries\, estimated one-time and on-going cost reports\, impact on processes\, and the number of full-time employees required to handle the proposed changes.",Retain for 15 year(s),Protected,
10260,Department of Transportation. Planning & Investment. Technology & Innovation. Maintenance and Facility Management Division,Equipment usage records,1980-,"Chronological, thereunder numerical by equipment class code","These forms are created by the Utah Department of Transportation (UDOT) motor pool in order to track mileage on vehicles and equipment usage. The records\, along with the cost of the equipment\, help establish rental rates. Equipment must be used or it will not be purchased again. Information includes charge identification\, work order\, equipment being used\, and the equipment it (a vehicle) is being charged to\, such as when a tow truck is used to rescue some other piece of equipment.",Retain for 3 year(s),Public,
10265,Department of Transportation. Planning & Investment. Technology & Innovation. Maintenance and Facility Management Division,Equipment files,1980-,Numerical by class code,"These records are created by the Maintenance Division when equipment is purchased. They document repairs\, transfers\, and the history of equipment while at Transportation. The equipment includes snowplows\, trucks\, and cars. Information includes equipment number\, organization number\, date\, and any repair work completed.",Retain for 3 year(s) after disposition of asset,Public,
10306,Department of Health and Human Services. Division of Substance Use and Mental Health. State Hospital,Risk management reports,1992-,chronological,"These reports document investigations of patient and/or staff related incidents such as elopements\, patient injuries\, staff injuries\, incidents of aggression\, seclusion\, restraint\, medical emergencies\, fatalities\, and so on. Some reports include hospital related incidents where emergency plans are implemented such as flood\, loss of power\, and so on.",Retain for 7 year(s),Protected,
10335,Councils of Defense,Administrative records,1917-1919.,None,"Agency created in 1916\, dissolved 1919. Contains correspondence\, minutes\, reports\, etc. Devoted to patriotic activities\, selling liberty bonds\, aiding industry and agriculture for the war effort\, etc.",,Public,2 microfilm reels
10336,Councils of Defense,Military survey reports,1919.,None.,"Military survey of Utah\, with maps. Designed to locate and discuss resources\, transportation routes\, communication\, industries\, etc. all for the war effort.",Permanent. Retain for 1 year(s),Private,
10377,Department of Transportation. Planning and Investment. Environmental,Project files,1935-,Alphanumerical by project number,"These records document current Transportation construction projects. All divisions contribute to this record series. Locations and Environmental Studies adds its own unique information\, such as memoranda of agreements (all legal agreements)\, transmittal letters\, notification of clearances\, notes from field inspections\, memos documenting controversies\, determination of eligibility (for the National Register of Historic Places)\, agreements to transfer historic properties\, bills of sale\, and general correspondence.",Permanent. Retain for 10 year(s),Public,
10399,Utah State Tax Commission. Technology Management,Audit selection system,1989-,Numerical by system type.,"These files contain records used for selecting taxpayers for audits. They contain specific tax return information\, including copies of returns\, and tax payments made by individual taxpayers. The files may also include confidential federal income tax information from the Internal Revenue Service\, informant lead information\, and other taxpayer records used as evidence supporting the selction of taxpayers for audits. The files may include a description of the audit selection criteria and evaluation ratings and the name of the auditor assigned to the account.",Retain for 3 year(s),Protected,
10323,Commissioner of Indian War Records,Pension payment ledger,1913.,None.,Pay ledger based on the 1913 pension appropriation. Gives names of soldier/widow etc. and amounts based on days of service etc. in the Indian Wars.,,Public,1 microfilm reel
10360,Salt Lake County (Utah). County Clerk,Marriage license index books,1887-,"Numerical or chronological by volume indexed, thereunder alphabetical by bride and grooms's surnames","These books index the record books and the application and license books kept by the Salt Lake County Clerk. Each indexes a certain volume or date span. Within that framework\, a license can be accessed by either the man or woman's name. For each name\, the record book and page number is given (series 4000) and the license number (series 6688). Record books were no longer kept after 1952\, so the indexes after that point just index series 6688.",Retain permanently,,
10370,Children's Service Society of Utah,Welfare publications and reports,undated,None,,Retain permanently,,
10382,Department of Transportation. Engineering & Operations. Operations. Traffic & Safety,Traffic signal controller repair records,1950-,Chronological,"These forms are created by the signal maintenance supervisor within the Traffic and Safety division. They list repairs made to malfunctioning signal controllers. They also document the technician's decision that the controller is suitable to be returned to service. Information includes a list of repairs completed on the equipment\, location of equipment\, and personal judgment decisions.",Retain for 1 year(s),Protected,
10354,Board of Education. Office of Education. Teaching and Learning,Applications for vocational certification,1965-2016.,Alphabetical by surname,"These applications are submitted by people who have six years of vocational experience in a specific area and would like to teach. The applicant applies directly to the Office of Education\, provides verification of employment in the field or area he/she wishes to teach\, copies of college transcripts or special courses taken to enhance their training or skills\, and an ""evaluation for certification\,"" which is an original application. This information is used to verify qualifications. The records are transposed onto optical disk for easy retrieval\, but the original paper copy is also maintained.",Retain for 15 year(s),Private,
10363,South Salt Lake (Utah),Business license files,1982-,Numerical there under by license number,"These files contain information on all business licenses issued in the municipality. All businesses are required to be licensed before conducting within municipal boundaries. They contain the application\, proof of payment\, and approval forms from regulatory departments (e.g.\, fire\, police\, health).",Retain for 3 year(s) after expiration of permit or license,Public,
10379,Utah State Tax Commission. Technology Management,Computer system operation manuals,1980-,Alphabetical by system name,"These are manuals produced by the Tax Commission Data Processing division\, and describe how the Tax Commission computer systems are written\, managed\, and operated. They contain file layouts\, key functions\, instructions\, screen formats\, definitions\, helps\, codes and other information to allow users and operators to access the various Tax Commission computer systems.",Retain until superseded,Protected,
10475,Utah State Tax Commission. Property Tax Division,Personal property guides and schedules report,1986-,Chronological,"These reports document personal property valuations and tax liability. The reports are used to compare the original cost of equipment with the sale price\, which is based on the original equipment survey. They are also used by the Tax Commission to set property values\, tax liability\, and abatements. Information includes survey data\, businesses who have provided used equipment sales\, industry codes\, real and personal property\, farm information\, name and address of dealer\, name and address of the buyer\, generic equipment name\, sales invoice number and date\, where equipment was shipped to and from\, how the purchase was financed\, make and model of the equipment\, number and cost of the units purchased\, type of equipment used as a trade in\, total,sales price\, and suggested list price or purchase price when new.",Retain for 7 year(s),Private,
10485,Department of Health and Human Services. Division of Child and Family Services. Moab Office,Substantiated child abuse and neglect case files,1980-1995.,Alphabetical by surname,"This record series is a case file of reported damage or threatened damage to the physical or emotional health and welfare of a child through neglect or abuse and includes causing non-accidental physical or mental injury\, incest\, sexual abuse\, sexual exploitation\, molestation\, or repeated negligent treatment or maltreatment. Investigations are required upon receipt of a report in an effort to protect the best interest of the children\, offer protective services to prevent harm to the children\, stabilize the home environment\, and preserve family life when possible. Information from Abuse and Neglect Report 741 is put into the Central Register (which is an automated data record on the agencies local data system established by UC 78-3b-12).__This,series includes the Child Abuse/Neglect Report (Form 741)\, a narration for services\, a listing of the type of services\, a rehabilitative treatment plan\, and all other data collected as a result of an investigation.",Retain for 100 year(s) after case is closed,Controlled,
10501,Department of Health. Division of Medicaid and Health Financing. Bureau of Authorization and Community Based Services,Surgery prior approvals,1986-,Alphabetical by client surname,"These are approved applications from individuals requesting payment assistance from medicaid for surgery medical assistance. The information includes correspondence\, application\, medical information\, reason for denial\, and denial letter.",Retain for 6 year(s),Private,
10493,Department of Health. Division of Medicaid and Health Financing. Bureau of Authorization and Community Based Services,Speech therapy prior denials,1986-,Alphabetical by client surname,"These are denied applications from individuals requesting payment assistance from medicaid/medicare for speech therapy medical assistance. Speech therapy approvals are found in series 10499. The information includes correspondence\, application\, medical information\, reason for denial\, and denial letter.",Retain for 6 year(s),Private,
10550,Department of Transportation. Office of Internal Audit,Internal administrative correspondence,1968-2015.,Chronological.,"Business-related messages that document work accomplished\, transactions made\, or actions taken. These records do not offer unique information about agency functions\, programs\, or policies\, though they may cite them. These records may originate on paper\, electronic mail\, or other media.",Retain for 2 year(s),Public,
10536,University of Utah (Utah). Medical Center,Hypertension case files: home screening questionnaires,1973-1980.,Numerical by case file number,"These are case files of hypertension patients monitored by the University Medical Center from 1973-1980. They contain a questionnaire\, patient history\, family medical history\, and statistical data. These files are related to records series 84133\, 84869\, 84691\, 83291 and 10156 (part of same study) but are filed separately.",,Private,5 microfilm reels
10566,Uintah County (Utah). County Recorder,Miscellaneous records,1894-1949.,Numerical by book and page,"These are copies of recorded instruments of ""a miscellaneous character not otherwise provided for"" (UCA 17-21-6(9) (1995)). The index contains the date of instrument\, date of filing\, entry number\, book and page\, type of instrument\, from\, to\, and remarks.",,Public,
10595,Department of Human Services. Bureau of Human Resources,Inappropriate behaviors video tapes,1988-1995.,Alphabetical by title,"These tapes are created by the Division of Human Resource Management/Organizational Development for use by the Division of Family Services for training employees to recognize inappropriate behavior. They document various Utah public school students engaged in inappropriate behavior. Utah public schools that participated in this project included Grantsville High School\, Taylorsville High School\, Kennedy Junior High School\, and Eisenhower Junior High School. These tapes eventually become obsolete and are updated as circumstances and needs change.",Permanent. Retain for 3 year(s),Public,
10569,Uintah County (Utah). County Auditor,Warrants and payments for miscellaneous invoices,1900-,Numerical by warrant number,"The actual warrant or check cut from a warrant request. Warrants must be drawn ""on the county treasurer in favor of all persons entitled thereto in payment of all claims and demands chargeable against the county\, which have been legally examined and allowed and ordered paid by the board of county commissioners"" (UCA 17-19-3 (1990)).",Retain for 4 year(s),Public,
10622,Board of Education. Office of Education. Curriculum Section,National Diffusion Network (NDN) grants to Utah,1978-2015.,Chronological by year of grant request.,"The U._S._Dept._of Education (USDE) is responsible for the National Diffusion Network (NDN)\, a program to provide funds to allow the implementation of proven educational techniques by local school districts and schools. The NDN actually consists of numerous specific programs for educational improvement. Money originally flows in the form of a block grant from the USDE to the Utah State Office of Education (USOE). Then\, individual school districts apply to USOE for funds to use them in particular schools for specified projects. This series includes applications for federal assistance\, a budget for the federally appropriated funds\, and correspondence,between USOE and USDE. A major grant request\, including an extensive report on the proposed use of the funds and the needs which exist in Utah\, is filed every five years. In the intervening years\, a smaller formal request for funds is filed. The major and annual requests for funds are included in this record series. These records are maintained in a three-ring binder while held in the office. This series was the responsibility of Project Assistance Services until 1993\, when Curriculum assumed responsibility for NDN.,DOCUMENT TYPE(S): Applications\, budget\, correspondence\, reports FUNCTION(S): Provide funds to implement proven educational techniques in schools\, thereby improving education. SUBJECT(S): National Diffusion Network programs\, grant request information\, and proposed use of funds. SERIES HISTORY: Utah State Office of Education (USOE) asks for block grants from U.S._Dept._of Education\, then schools receive funds from USOE.,Annual requests are filed by USOE for funds\, but a major grant request is also filed every five years. This series was generated by Project Assistance Services until 1993\, when Curriculum assumed the responsibility.",,Public,
10742,Davis County (Utah). Health Department. Environmental Health and Laboratory Division,Inspection/maintenance certification/recertification examination,1980-2018.,Alphabetical by last name and then by date,"These files document the examination of individuals who wish to become certified emissions mechanics. These forms include the name of the mechanic\, certification number\, station name where the mechanic works\, whether this is a recertification\, final test score\, the results of specific test items\, and the signature of the auditor.",Retain for 1 year(s) after expiration of permit or license,Private,
10744,Davis County (Utah). Health Department. Environmental Health and Laboratory Division,School building inspection records,undated.,None,"These files document the inspections conducted by the local health agency to ensure that the school buildings and premises are safe for use by the students and school personnel. This is part of the local health agencies duties as set out in UCA_ 26A-1-114(3) (1995). These inspection forms include school district's name\, school type\, school's name\, enrollment statistics\, number of class and work rooms\, inspection date\, inspector's name\, inspector's remarks\, and the results of the inspection of the grounds\, school rooms\, floors\, walls\, ceilings\, chalkboards\, heating\, ventilation\, lighting\, seating\, water supply\, hand washing facilities\, toilet facilities\, locker facilities\, shower rooms\, and waste disposal.",Retain for 6 year(s),Public,
10764,Davis County (Utah). Health Department. Environmental Health and Laboratory Division,"Inspection of daycare, preschools, nursing homes, food and sanitation",1983-2018.,Alphabetical by company name and thereunder chronological,"These report forms document inspections of licensed/unlicensed day care facilities\, group homes\, and jails. These inspections are part of the local health departments duties as specified in UCA_26A-1-114_(1)(g) (1995). These forms include facility's name and address\, operator's name\, facility type\, indications whether inspection identified any deficiencies in facility's structure\, bathrooms\, safety\, plumbing\, outside facilities\, food service\, vermin control\, housekeeping and general cleanliness\, managers signature and telephone number\, environmental health specialist's signature and date\, and an indication whether inspection approved\,conditionally approved\, or denied the continued operation of facility. Any identified deficiencies are required to be completed within thirty days or facility could be closed for noncompliance.",Retain for 6 year(s),Public,
10718,Davis County (Utah). Health Department. Administration Division,Monthly communicable disease summary report,1970-2010.,"Alphabetical by disease, thereunder chronological","These county forms report weekly and monthly statistics for diagnosed cases of each communicable disease in Davis County for a five year period. It is used locally for program planning purposes. The reports include communicable disease name\, number of reported cases per week\, per month\, yearly totals\, and five year totals.",Permanent. Retain for 1 year(s),Private,
10733,Davis County (Utah). Health Department. Administration Division,Mortuary death certificate invoices,1983-,Chronological,"These invoices are used to bill mortuaries for receiving certified death certificates. Mortuaries purchase multiple copies of certified death certificates at a discount rate and provide copies to the deceased's family. They include the date of service\, mortuary's name\, deceased's name\, and amount.",Retain for 4 year(s),Public,
10746,Davis County (Utah). Health Department. Environmental Health and Laboratory Division,Subdivision plat copies,undated.,None,"These are copies of plats prepared by real estate developers showing the layout of lots in a subdivision. The department reviews these plats to ensure that proper sanitary facilities for the lots are included in the plan. The plats include surveyor's name\, boundary description\, subdivision name\, date of acceptance by the legislative body\, the date and terms of approval by the local health department\, and planning commission's approval date.",Retain for 1 year(s),Public,
10755,Davis County (Utah). Health Department. Environmental Health and Laboratory Division,Underground storage tank closure records,1992-2010.,None,"This is an application form used to obtain a permit to either close or install an underground storage tank. The form includes the date\, owner's name\, address\, and telephone number; contractor's name\, address\, and telephone number; location of underground storage tank\, name/business and address; indication whether application is for the installation or closure of underground storage tank(s) listing number of tanks\, whether fee has been paid\, and if for closure whether a state approved closure plan was noted or if for installation whether installation plans approved prior to permit issuance; amount of fee paid; permit number; approval signature\, applicant's name and signature; and closure/installation date.",Retain for 3 year(s),Public,
10739,Davis County (Utah). Health Department. Environmental Health and Laboratory Division,Individual on site wastewater disposal system file,1980-,Alphanumerical by address.,"These files document the approval by the department for the construction of individual sewage treatment equipment\, as authorized by UCA 26A-1-115(2) (1995). This form includes the property address\, owner or mortgagor name\, contractor's name\, final inspection date\, number of bedrooms\, subdivision where property is located\, lot number\, whether the property has a basement\, seepage rate\, water supply type and source\, water source description\, a description of the septic tank (capacity\, dimensions\, access\, etc.)\, seepage pit description\, distribution box description\, disposal field description\, whether the construction is approved or not\, and inspector's name.",Retain permanently,Public,
10097,Utah State Tax Commission. Technology Management,Fiduciary tax system,1985-,Numerical by system,"This is a record of taxpayers who file a fiduciary tax return with the state Tax Commission\, as required by UCA_59-11-105(1)_(1991). The system contains name of fiduciary\, taxpayer name\, status\, income\, withholding amount\, tax liability\, collection and payment notation\, and comment by the Tax Commission.",Retain for 10 year(s),Private,
10105,Utah State Tax Commission. Technology Management,Document control system,1984-,"Numerical by internal control number, thereunder chronological by processing date","These records document all tax information and documents received by the Tax Commission and the control thereof as they pass through various processing phases. It contains routing\, batching\, microfilming\, data entry\, accounting\, banking\, tax distribution and collection\, and other control information.",Retain for 10 year(s),Protected,
10030,Department of Human Services. Division of Child and Family Services. Park City Office,Adoption case files,1930-2010.,Alphabetical by client surname,"These files document adoption placements for children whose birth parents have either been deprived of or have permanently relinquished their parental rights.,They include a face sheet\, intake information\, social history\, closing information\, medical\, genetic\, and birth information\, educational records\, psychological evaluations\, and birth certificates. Also included are court orders\, adoption reports\, summons\, paternity notices\, record of adoptions\, termination of parental rights\, administrative reviews\, investigative reports\, handwritten notes\, financial reports\, and correspondence.",Permanent. Retain for 25 year(s),Controlled,
10098,Utah State Tax Commission. Technology Management,Gross receipts tax records,1989-,Numerical by system type,"This is a record of corporations who file a Utah Gross receipt tax return\, as required by UCA_59-8-105(1-2)_(1991). The system contains the corporation name\, address\, account number\, and corporate offices. Also includes the tax period; tax liability; payments\, penalities\, interest; and the Tax Commission's comments.",Retain for 6 year(s),Protected,
10107,Utah State Tax Commission. Technology Management,Prorate tax records,1982-,Numerical by system type,"These are records of commercial carriers that pay prorate taxes and file prorate tax returns. It contains name of business or individual\, address\, account number\, tax payments\, collections\, penalities\, vehicle ownership and usage\, and payments to other states.",Retain for 4 year(s),Protected,
10053,Department of Health and Human Services. Division of Child and Family Services. Ogden Office and Northern Region Administration,Public assistance case management information system reports (PACMIS),1980-,Alphabetical by client surname,"These reports document pacmis data records of clients recieving services from the Department of Human Services. They are computer printouts of individual clients. This is an incomplete descript-ion and we need to contact Jodie Talbot to schedule these. Nov. 20\, 1991.",Retain for 5 year(s),Private,
10093,Utah State Tax Commission. Administration Division,Public transit authority tax records,1988-,Alphabetical by municipality,"These are records of cities and counties who vote for and pass the state authorized 1/4% sales tax for mass transit. UCA_59-12-501(1)_(1991) gives any town\, county\, or city within a transit district\, the authority to place an additional sales and use tax. They contain resolutions\, ordinances\, returns\, remittances to municipalities\, audits\, correspondence\, appeals\, and other information used to manage this taxation program.",Retain for 7 year(s),Public,
10103,Utah State Tax Commission. Technology Management,Drug stamp system,1989-,Numerical by system type,"This is record of persons who purchase drug stamps from the Tax Commission to place on illegal drugs. The system contains name\, address\, social security number of purchaser\, drug type\, value\, and purpose of stamp.",Retain for 6 year(s),Private,
10108,Midvale (Utah). Midvale Police Department,Arrest reports,1986-,Chronological,"These are forms used to report arrests made by the police. They usually include complete information and description of person arrested\, date\, time of arrest\, charges\, description of offense\, list of witnesses\, and name of officer(s) making arrest. Sometimes report is a multi-part form\, with a copy sent to the county jail.",Retain for 10 year(s),,
10197,Department of Financial Institutions,Charter Thrift and Loan corporate records,1980-1986.,Chronological,"These records were created by the Board of Directors to record the minutes of board meetings. They document board\, personnel\, and loan decisions. They include stock registers which track the purchase of stock certificates for monitoring by the board.",Permanent. Retain for 7 year(s) after final action,Protected,
10164,Utah State Tax Commission. Division of Motor Vehicles,Motor Vehicle's returned bad checks,1985-,"Chronological, thereunder alphabetical by taxpayer name","This is a record of dishonored checks which were paid to the Motor Vehicle Division by persons registering vehicles. They contain the check\, collection information\, bank and account number\, owner's name and address\, and motor vehicle information.",Retain for 15 year(s),Private,
10215,Department of Health and Human Services. Division of Child and Family Services. Tooele Office,Sexual abuse assessment case files,1990-1995.,Alphabetical by client surname,"These files and video tapes are created by contracted providers to document sexual abuse evaluations for use in litigation and court proceedings and to diagnose and suggest treatment for those victims of sexual abuse. They contain interviews with children eighteen and under who are the alleged victims of sexual abuse. The case files are used to support video interviews. These are related to Substantiated child abuse and neglect case files\, 81728. UCA 62A-4-509 (1991)\, specifies that when either an oral or written report of alleged abuse or neglect is received\, the Department of Human Services is obligated to conduct a thorough investigation. The investigation may include an inquiry into the child's home environment\, emotional and mental health\, the nature and extent of injuries\, and his or her physical safety.",Retain for 100 year(s) after case is closed,Controlled,
10237,Department of Transportation. Planning & Investment. Technology & Innovation. Maintenance and Facility Management Division,Motor pool records,1980-,Chronological,"These records are created by Motor Pool; however\, the Maintenance Division inputs the information into the computer and retains the record copy. These records document the billing process for equipment rental. Information includes vehicle users\, destination\, mileage\, division\, organization number\, total mileage\, and phone number.",Retain for 3 year(s),Public,
10170,Carbon County (Utah). County Auditor,Payroll register,1980-,"Chronological, thereunder by employee number","This register is a numerical listing by check number and agency codes of all payroll checks issued by the county. It includes code\, date\, warrant number\, name of employee\, social security number\, types and amounts of individual deductions\, and may include hourly rate\, and number of hours worked. Though this register is frequently used to reference specific payroll checks\, it might be the only record of employee salaries and would then serve the same retirement purpose as the Employee earnings history files.",Retain for 65 year(s),Private,
10191,Department of Transportation. Engineering & Operations. Operations. Aeronautics,Gasoline used for aviation purposes reports,1988-,Alphabetical by airport name,"This report\, which is provided to all Utah airports\, is created by Aeronautics to record gasoline used. To compile the report\, the airports list and provide evidence (paid invoices) of all aviation fuel purchased. The evidence is submitted to Aeronautics to show that the required fuel tax was paid. The report is prepared to properly reimburse the airports for a percentage of the fuel tax paid.",Retain for 5 year(s),Public,
6660,Clearfield (Utah). Clearfield Police Department,Incident reports,i 1971-,Numerical by case number,"These are reports of crimes and other cases investigated by the police department. They contain all information as to the ""who\, what\, where\, why and how"" of reported incidents. They are used for departmental information\, follow-up investigation\, and statistics. The Supplemental Continuation Reports are used to provide additional information concerning a police investigation. The reports are usually filed by case number and are frequently part of the case file. They are also called Incident Reports or Offense Reports.",Retain for 5 year(s),Private,
6670,Box Elder County (Utah). Pioneer Care Center,Policy and procedure files,1994.,Alphabetical by subject,"These files document the creation\, development\, adoption\, and revision of all care center policies and procedures. These policies encompass all care center activities including diet\, housekeeping\, maintenance\, attendance\, personnel\, sick leave\, administration\, dress standards\, drug testing\, patient care\, restraints\, etc. The files include related correspondence\, copies of policies\, revisions\, corrections\, date approved and date revised.",Permanent. Retain for 5 year(s) or until administrative need ends,,
6744,Weber County (Utah). County Clerk,Official general election results canvass,1974-,Chronological.,"These are the official canvass of primary\, general\, or special elections which provde a tabulation of votes cast by combined election districts. They include the date\, office\, names of candidates\, votes tallied by district\, and totals.",Retain permanently,Public,
6749,Department of Transportation. Office of Planning and Programming,Traffic volume case files,2013.,None,"These files indicate the amount of traffic on all state and federally funded highways and contain three-year histories of traffic patterns used by the Federal Highway Administration\, the Utah Department of Transportation\, divisions of Materials and Safety and the Utah Highway Patrol to design and regulate traffic flow. These files include traffic volume reports listed by mile post and state route\, and maps indicating the areas under surveillance which supply the traffic reports.",,Public,
6801,Salt Lake City (Utah). Division of Building Services and Licensing,Private demolition case files,1972-,Alphanumerical by address,"These case files document the enforcement of demolitions of substandard or hazardous building initiated by private parties. They are used for research and litigation purposes. These files include correspondence\, pictures\, inspection report\, legal documents\, deficiency list\, determination of ownership\, and similar enforcement forms",Permanent. Retain for 25 year(s),,
6810,Cache County (Utah). Justice of the Peace : Logan Precinct,Daily cash report,1901-1923.,Chronological,"This is a daily report of cash balances\, receipts\, and disbursements. It was used for financial purposes and is now used to document the activities of the justice court during the severe agricultural depression of the 1920s.",,Public,
6732,West Valley City (Utah). Department of Administration,"Leases, deeds, contracts, agreements, easements, election canvasses and annexation files",1980-,Alphanumerical by code,,Retain permanently,Public,9 microfilm reels
6760,Department of Transportation. Planning & Investment. Technology & Innovation. Research/Innovation. Central Records Management,Central records transfer storage files,i 1984-,None,"These are forms used by Central Records to document the records transferred to the Central Records facility for storage and as finding aids for their retrieval. These forms include name and type of record\, the dates\, the arrangement\, originator of the record\, disposition\, and location in the Central Records storage facility.",Permanent. Retain for 3 year(s),,
6805,Salt Lake City (Utah). Division of Building Services and Licensing,Housing Advisory Appeals Board case files,1976-,Numerical by address,These case files document all case brought before the Housing Advisory Appeals Board. They are used to reference specific cases. These files include minutes pertaining to case; control sheet used to track all action related to case; and the abstract and findings of the Board.,Retain for 25 year(s),,
6814,Labor Commission. Industrial Accident Division,Internal administrative correspondence,i 1982-,Chronological,"Documents office organization\, staffing\, procedures\, and internal communications.",Retain for 2 year(s),Public,
6754,Department of Transportation. Office of Planning and Programming,County and city roads field inventory correspondence,i 1980-2013.,None,"Business-related correspondence which provide unique information about agency functions\, policies\, procedures\, or programs. These records document material discussions and decisions made regarding all agency interests\, and may originate on paper\, electronic mail\, or other media. This correspondence is filed separately from program case files\, and project files.",Permanent. Retain for 5 year(s),Public,
6770,Layton (Utah). Department of Finance,State and Local Sales and Use Tax return,1975-,Chronological,"This form is required by the Utah State Tax Commission to report quarterly sales and to remit the amount collected and due to the state. It is used to report daily admissions to the Layton City Swimming Pool and to pay sales and use tax on the amount collected. This form includes tax period\, date due\, account number\, name and address of agency\, total sales\, deduct exempt sales\, taxable sales\, total taxable amounts\, adjustments\, net taxable amounts\, total tax rate applicable\, total state and local taxes\, net tax due\, authorizing signature\, date and phone number.",Retain for 4 year(s),,
6861,Salt Lake City (Utah). Mayor. Division of Risk Management,Workers' compensation files,1960-,"Numerical by assigned number, department number, or category","These employee files document job related injuries and are used to document employees claims. These files include vouchers for medical bills\, check stubs for payroll\, medical reports\, authorization forms and compensation agreements.",Retain for 75 year(s),Private,
6883,Duchesne County (Utah). County Recorder,Fee and entry books,1915-1984.,"Numerical by book, thereunder by entry number",These computer printouts and bound volumes record the payment of fees for the recording of legal instruments by the county recorder. They contain the fee for recording or filing; entry number; book and page instrument recorded; type of instrument recorded; date recorded; and name of person recording document. They are arranged numerically by entry number.,,Public,
6832,Pleasant Grove (Utah),Town marshal reports,1921-1927.,Chronological,"This log was used to report arrests made by the town marshal. They usually include complete information and description of person arrested\, date\, time of arrest\, charges\, description of offense\, list of witnesses\, and name of the town marshal(s) making arrest.",,,1 microfilm reel
6845,West Valley City (Utah). City Council,Resolutions,1980-,Numerical by resolution number,"These are formal statements of a decision\, or expression of opinion put before or adopted by the city council. They may perform the same function as an ordinance. Resolutions may include the following: establishing water and sewer rates\, charges for garbage collection and fees charged for municipal services\, establishing policies and guidelines\, and regulating the use and operation of municipal property (UCA 10-3-717 (1997)).",Retain permanently,Public,
6866,Salt Lake City (Utah). Mayor. Division of Risk Management,Industrial injury files,1948-,Chronological,"These files contain forms required by the Utah State Industrial Commisson and other pertinent information concerning industrial injuries or illness incurred by city employees. They are used for reference purposes. These files include employee's name\, insurance number\, mailing address\, location (if different than mailing address); insurance carrier\, name and position of person report of injury was made to\, date reported; employee's name; date of birth; home address; social security number; marital status; age\, sex\, occupation; length of time employed by city; time in same position\, department\, hours worked per day\, days worked per week\, wage per hour\, day\, week\, or month\,or average earnings; and name and birthdate of spouse and other minor,dependents; date of injury or diagnosis of illness; whether accident or exposure on employer's premises; whether injury fatal; place of accident or exposure\, what employee was doing when injured\, how accident occurred\, name of object or substance that directly injured the employee; part of body affected and description of injury or illness; name and address of attending physician; name of hospital; signature and title of person making report; date report made; billing information; report of injury; doctor's report; payments made; copies of check stubs; and other information pertaining to the injury.",Retain for 25 year(s),,
6835,Department of Health,Executive director's departmental monthly highlights,1986-1990.,Chronological,These are monthly reports highlighting the activies of the divisions and bureaus of the Health Department. They are used to inform the Executive Director of program statistics and procedures or other matters that the Executive Director should be informed about. The statistics of this report are taken from bureau and division monthly reports.,Permanent. Retain for 10 year(s),Public,
6934,Vernal (Utah),Circuit and Justice Court dockets,1952-1976.,"Numerical by book, thereunder by case number, thereunder chronological.",,,Public,3 microfilm reels
6951,Board of Education. Office of Education. Teaching and Learning,Teacher licensing records,1909-,Alphabetical by teacher surname.,"The Board of Education is designated to license all educators for the state (Utah Code 53A-6-104(2003)). Records document the training and experience of teachers who have been licensed to teach in the state\, including previous certifications\, educational degrees\, and teaching positions.",Retain for 75 year(s),Public,
6968,Department of Health and Human Services. Office of Recovery Services,Administrative order of satisfaction files,1976-,Alphabetical by surname,"Legal documents filed with the court stating that an order for collection of support has been satisfied and payment has been made in full. These records are generated to collect child support\, establish paternity\, establish orders and enforce child support. This series includes an Abstract of Award and Satisfaction\, judgment docket number\, civil case number\, court docket date\, the time period which the judgment covers\, the amount owed the plaintiff\, plaintiff's name\, and the defendant's name.",Retain for 40 year(s),Private,1 microfilm reel
6963,Salt Lake Community College (Utah). Student Services,Student records,1986-,"Alphabetical by surname, thereunder chronological","These are attendance and registration records. These contain students' names\, school and class\, entry and exit dates\, grades\, days of absence and forms completed for enrolled students registering for specific classes.,These are the class rolls maintained by each teacher. They are used to record student attendance. Attendance has been computerized in all Utah school districts and the use of class rolls has been discontinued. These rolls contained teacher's name\, students' names\, school and class\, entry date\, exit date\, days of absence\, and sometimes grades. Some class rolls may be the only surviving record of student attendance and grades and would require permanent retention (See Official transcripts\, item 17-3).",Retain for 3 year(s),Private,
6997,Workers Compensation Fund Division. Claims,Worker's supplemental compensation claims,1981-1981.,Numerical by claim number,"These records include compensation awarded to employees through a worker's compensation claim. Information includes monetary awards\, hospital and doctor invoices\, copies of time cards\, and employee names.",,Private,
7043,Juab County (Utah). County Recorder,Official records,i 1870-,"Numerical by book number, thereunder chronological","The official record is a compilation of the records kept as documents registered by the county recorder. Beginning in 1870 records were registered together as well as in separate volumes. Contained in the Official Record are: abstractor bonds\, bills of sale\, medical certification records\, United States Military discharges\, affidavits\, powers of attorney\, lis pendens\, land agreements\, redemption certificates\, gas and oil leases\, deeds\, mortgages\, mining records\, water records\, leases\, and liens. This series also includes certificates of appointments for bishops and stake presidents in the Church of Jesus Christ of Latter-day Saints.",Retain permanently,Public,1 microfilm reel
7021,Salt Lake County (Utah). County Recorder,Mortgages,i 1922-,"Numerical according to book number, thereunder by page number.",Mortgages are recorded with the county recorder to show a property title as security on a loan. The information includes entry number; date of mortgage; names of mortgagor and mortgagee; amount of mortgage; legal description of property; terms of mortgage; and signature of mortgagor; certification of notary public; date recorded; and signature of county recorder.,Retain permanently,Public,
7046,Board of Education. Office of Education. Teaching and Learning,University recommendations,1981-,Chronological by date of recommendation,"The Teacher Certification Section is informed by the colleges and universities in Utah when individuals complete the requirements for certification in an approved teacher-education program. These records are composed of the letters of recommendation\, indicating the student's name\, the college or university's name\, and the name of the dean (or comparable official) of the school's teacher education program.",Retain for 50 year(s),Public,
7022,Salt Lake County (Utah). County Recorder,Architects certificates index,1971.,Alphabetical by name,"This is an index to certificates given to architects certifying the completion of their requirements for state licensing. It is maintained as a historic record. The information recorded includes name\, pages\, residence number\, and date.",Retain permanently,Public,
7063,Southern Utah University (Utah),Class registration add and drop cards,1985-,Alphabetical by name,"Files which document student enrollment\, registration\, and participation in course work and other academic activities at any of Utah's institutions of higher education.",Retain for 5 year(s),Private,
7095,Salt Lake County (Utah). County Recorder,Fee and entry books,i 1890-,"Alphabetical by book, thereunder Numerical by page number","These books record all legal instruments filed with the county recorder. A record of any fee is attached if assessed for services by the county. The information includes fees collected\, date and person filing legal instrument; entry number; type of instrument; date recorded; description of property (if involved); volume and page where instrument was recorded; names of interested parties; and consideration for property.",Retain permanently,Public,
7056,Wasatch County (Utah). County Recorder,Official records,i 1862-,"Numerical by book number, thereunder chronological by date of entry","The official record is a compilation of the records kept as documents registered by the county recorder. Beginning in 1971 records were registered together as well as in separate volumes. Contained in the Official Record are: Abstractor bonds\, bills of sale\, medical certification records\, United States Military discharges\, affidavits\, powers of attorney\, lis pendens\, land agreements\, redemption cretificates\, gas and oil leases\, deeds\, mortgages\, minimg records \,water records\, leases\, and liens. This series also includes certificates of appointments for bishops and stake presidents in the Church of Jesus Christ of Latter-day Saints.",Retain permanently,Public,
7121,Salt Lake County (Utah). County Recorder,Water claims and deeds,1948-,"Numerical by book number, thereunder by page number","The water claims and deeds\, registered with the recorder\, show water alottments within the county and their ownership. The record includes information about appropriation of water showing entry number; application number\, certificate number ;names of grantor and grantee; amount of water granted; point of diversion; purpose of water use; conditions governing use; signature of state engineer; and signature of county recorder. This index includes the kind of instrument\, date of instrument\, and date of filing\, entry\, grantors\, grantees\, and description of property.",Retain permanently,Public,
7188,Weber State College,Student cumulative files,1977-1986.,"Chronological, thereunder alphabetical by last name",Files which document the student's activities while enrolled at Weber State College.,,Private,
7276,Public Service Commission,Preliminary payroll,1983-,Chronological,,Retain for 1 year(s),Private,
7286,Public Service Commission,Annual work program,1982-,Chronological,"This is a report based on real costs to the agency for employees\, documenting the employee cost to date plus projected and budget totals.",Retain for 2 year(s),Private,
7379,Salt Lake City (Utah). Police Department,Activity report grid maps,1978-,Chronological,This computer printout contains graphs showing the peak periods for all police related offenses. The printout also provides summaries by crime and grid location.,Retain for 90 year(s),,
7380,"Department of Health. Division of Family Health Services. Planning, Evaluation and Research",Infant screening study files,1979-2014.,None,"These are the files of a study conducted by the bureau to try to determine if there are any indicators prior to birth of handicapping conditions or birth defects. The bureau hopes to be able to use the study to identify high risk children before birth. The file includes Health Status Summary\, Student Record Survey Form\, Parent Questionnaire\, and Postnatal Questionnaire.",Permanent. Retain for 3 year(s),Private,
7422,Salt Lake City (Utah). Police Department,Manual grid map extract files,1976-,Alphabetical by subject,These files contain data based on the grid summaries showing special patterns of particular events or types of crimes through selected time periods.,Permanent. Retain for 55 year(s),,
7432,Salt Lake City (Utah). Police Department,Career development files,1979-,"Alphabetical by name, thereunder chronological","These files contain a record of training for each police officer. Forty hours of in-service training is required by the State of Utah per year. Files may include certificates\, school records\, and diplomas received.",Retain for 7 year(s),,
7363,Department of Human Services.$bDivision of Child and Family Services.$bSalt Lake Valley Region,Adoption case files,1902-2012.,Alphabetical by adoptive parent surname,"These files document adoption placements for children whose birth parents have either been deprived of or have permanently relinquished their parental rights. Information includes face sheet\, intake information\, social history\, closing information\, medical\, genetic\, and birth information\, educational records\, psychological evaluations\, birth certificates\, legal documents\, adoption reports\, summons\, paternity rights\, administrative reviews\, investigative reports\, handwritten notes\, financial reports\, and correspondence.",Permanent. Retain for 25 year(s),Controlled,2 microfilm reels
7433,Salt Lake City (Utah). Police Department,Firearms qualification files,1971-,Chronological,"These files contain records for officers qualifying to carry weapons. Each officer must qualify twice a year. These files include type of firearms used\, date\, identification number\, name of officer\, score\, and time span for score on targets hit.",Retain for 7 year(s),,
7417,Salt Lake City (Utah). Police Department,Suspect description files,1978-,Alphabetical by name of suspect,"These files contain information used with the Suspect Card Index. They include photographs\, descriptions\, name of suspect\, index number\, and criminal history information.",Retain for 65 year(s),,
7434,Salt Lake City (Utah). Police Department,Firearms score cards and log book,1960-,"Alphabetical by name, thereunder chronological","These card files contain employee's name\, identification number\, date of qualification\, type of weapon used\, number of hits\, value\, score\, and name of person scored by. Prior to 1974\, information was kept in a log book.",Retain for 7 year(s),,
7442,"Department of Natural Resources. Division of Oil, Gas, and Mining. Coal Regulation",Blaster certification program files,1985-1999.,Chronological,"These are the files created in the establishment of the Blaster Certification program as required by 30 CFR Part 850. The program governs the training\, examination\, and certification of persons directly responsible for the use of explosives in mining operations. The file includes the administrative rule\, the draft of the program\, and the requests for public comment.",Permanent. Retain for 4 year(s),,
7420,Salt Lake City (Utah). Police Department,Police maps,1970-,Alphabetical by type,"These are maps used by the police department to provide additional support in studies and analysis contain traffic flows or are used in crime plotting. Some maps show car theft areas\, burglary areas\, flood areas\, beat areas\, and aerial photo maps of the city. They are used in the planning process.",Retain until superseded,,
3739,Carbon County (Utah). County Commission,Road bonds record book,1913-1949.,Alphanumerical,,,,
3673,Cache County (Utah). Justice of the Peace : Logan Precinct,Record book,1879-1903.,Alphanumerical.,,,Public,
3734,Carbon County (Utah). County Recorder,Land sale records,1897-1931.,Alphanumerical,,,,
3774,Department of Transportation. Engineering & Operations. Region Two,Complaint files,1980-,Chronological,"These records are created by the district's Maintenance division when a citizen calls regarding a problem on a state road\, such as a hazard. The information includes name of person who complains\, location of problem\, date\, and type of complaint.",Retain for 6 year(s),Public,
3753,Diamond (Utah),Water contract,1873.,Alphanumerical.,"Agreement between the citizens of Diamond and L.M. Robertson of San Francisco to construct a water tank at the springs near Diamond\, a mining town in Juab County.",,Public,
3884,Salt Lake County (Utah). County Clerk,Articles of incorporation record books,1870-1952.,Alphanumerical,"Volumes of copies of Articles of Incorporation filed with the Salt Lake County Clerk by newly organized corporations\, kept as the official copy and for public use. The actual articles of incorporation record the following: names of the incorporators and their places of residence\, the length of the corporation's duration\, the pursuit of business agreed upon\, amount of stock each shareholder receives\, description of stock classes\, number and kind of corporate officers\, and the number of directors necessary to transact corporate business.",,Public,
3918,Department of Human Services. Division of Mental Health,Western interstate commission for higher education mental retardation research studies,1968.,Alphanumerical,"These records document the Western Interstate Commission for Higher Education's (WICHE)mental retardation studies. These are computer generated reports and the punch cards used to create the reports. Also included is a survey form used to gather information such as name\, welfare category\, birthdate\, relatives in mental institutions\, latest IQ\, level of retardation\, race\, school attendance\, communication abilities\, etc.",,Public,
4019,Salt Lake County (Utah). County Clerk,Foreign incorporation case files,1880-1961.,"Numerical by case number, thereunder chronological by date filed.","Foreign incorporations include businesses not organized under the current laws of Utah. Before doing any business within this state\, corporations must file with the county clerk of the county in which the principal local place of business will be situated. Foreign incorporation case files contain\, at a minimum\, the original articles of incorporation and any subsequent amendments. Some files also contain notices to pay licensing fees and taxes\, oaths of office for corporate officers\, annual reports\, correspondence\, mergers\, and other miscellaneous documents. Case files are created during the length of a corporation's duration. The original case file is generated upon initial incorporation within the state of Utah but governed by laws ""...other than the laws of this state"" and serve as evidence of ""due incorporation of the corporation"" [UCA 16-10-2]. The series ended in 1961 when registration of corporations was transferred to state government and the Utah Division of Corporations was cr,eated.",,Public,1 microfilm reel
4060,Salt Lake County (Utah). County Commission,Franchise record book,1887-1922.,Alphanumerical.,"This book documents franchises granted by the county commission. The commissioners ""must cause to be kept a franchise book containing all franchises granted by the board for that purpose\, the length of time and to whom granted\, the amount of bond and license tax required or other consideration to be paid"" (UCA 17-5-16-(4)(1990)).",,Public,
3966,State Insurance Fund,National council records,1950-1955.,Alphanumerical,,,,
4100,Department of Corrections,Audit work papers,1989-,None,"These files document internal audits conducted by the Internal Audit Bureau. Files consist of memorandum\, audit control files\, audit working papers\, drafts and final reports\, follow-up papers\, supporting documents\, correspondence\, staff notes\, etc.",Retain for 5 year(s),Protected,
4016,State Land Board,Municipal bond case files,1940-1961.,Alphanumerical,,,,
4108,Road Commission,Speeches,1959-1967.,Alphanumerical,,Permanent. Retain for 1 year(s),,
4139,Utah State Tax Commission. Processing Division,Check remittance and documentation records,1974-,"Chronological, thereunder numerical by internal control number","This is a record of tax payments and remittances by individuals\, businesses and corporations. This consists of payments made only by check and without coupons. It contains copies of the check and endorsement\, batch header card\, batch totals and adding machine tapes. Includes date\, paper\, signature\, social security number\, name and address of tax payer\, account period and payment.",Retain for 15 year(s),Private,
4141,Department of Corrections. Adult Probation and Parole. Region 1,Ogden offender criminal histories,1958-,"Chronological, thereunder alphabetical by offender's surname","These are case management files for all offenders on probation or parole. They document the history of the probation or parole. Information includes offender's name\, history of charges\, commitments\, name of offender's case worker\, monthly reports to probation or parole officer\, copies of court records from first offense to the end of probation or parole\, a history of probation or parole written by the officer\, and probation or parole agreement. Includes presentence investigation records (PSI)\, commitment papers\, risk assessment documentation\, probation agreements\, parole orders\, monthly reports\, restitution data\, correspondence\, incident reports\, face sheet\, and case history notes. These records may contain information about medical treatment of psychiatric assessments.",Retain for 10 year(s) after final action,Public,
4226,Salt Lake County (Utah). County Treasurer,Tax sales record books,i 1893-,"Numerical by book number thereunder alphanumerical by section, range, block, or lot","These are records which document the sale of property by the county treasurer's office for delinquent taxes. Property may be sold after 4 years of delinquency. Information includes name of person to whom property was assessed; legal description of property; date of sale; volume and page where property was entered in the assessment roll; amounts of taxes and penalty attached; total amount due; name of person to whom property was sold; and date of redemption and name of redeemer\, if redeemed\, and redemption certificate number.",Retain permanently,,
4405,State Prison,Employee payroll records,1972.,Alphanumerical,,Permanent. Retain for 1 year(s),,
4336,Box Elder County (Utah). Pioneer Care Center,Board of Directors minutes,1994.,Chronological,"These are the official minutes of the Pioneer Memorial Care Center's Board of Directors. In 1963\, the board was created as the center's governing board\, but in 1980 the board became strictly advisory. The files include agenda\, minutes\, and bylaws. The minutes contain date\, time\, place of meeting\, names of directors present and absent\, summary of proceedings indicating motions discussed\, passed and failed\, reports\, finances\, and time of adjournment.",Retain permanently,Public,
4388,Salt Lake County (Utah). County Surveyor,Plat map books,1915-,Alphanumerical.,"These plat maps contain information pertaining to name of owner\, township\, range\, section\, and block numbers.",Retain permanently,Public,
4446,Ogden (Utah). City Recorder,Correspondence book,1891-1892.,Alphanumerical,,Permanent. Retain for 1 year(s),,
4496,Merit System Council,Salt Lake County correspondence,1967-1969.,Alphanumerical,,Permanent. Retain for 1 year(s),,
4443,Ogden (Utah). City Attorney,Criminal dockets,1880-,Alphanumerical,"These logs document the dissemination of criminal histories and other law enforcement information to other agencies or criminal information systems. They include release date\, state identification or FBI number. They are created and maintained pursuant to federal regulations under 28 CFR\, Part 20\, Subpart C (1992) and state regulations under UCA 53-5-214 (1997).",Retain for 1 year(s),Public,
4488,Department of Human Services,Medical payment summary sheets,1973-2009.,Alphanumerical,,Permanent. Retain for 1 year(s),,
4633,Department of Corrections. Adult Probation and Parole. Region 1,Logan offender criminal histories,1968-,"Chronological, thereunder Alphabetical by offender's surname","These are case management files for all offenders on probation or parole. They document the history of the probation or parole. Information includes offender's name\, history of charges\, commitments\, name of offender's case worker\, monthly reports to probation or parole officer\, copies of court records from first offense to the end of probation or parole\, a history of probation or parole written by the officer\, and probation or parole agreement. Includes presentence investigation records (PSI)\, commitment papers\, risk assessment documentation\, probation agreements\, parole orders\, monthly reports\, restitution data\, correspondence\, incident reports\, face sheet\, and case history notes. These records may contain information about medical treatment of psychiatric assessments.",Retain for 10 year(s) after final action,Public,
4618,Salt Lake City (Utah). Justice Court,Miscellaneous offenses indexes,1891-1899.,Alphanumerical.,These provide access by defendant name to the miscellaneous offense docket books created by the criminal section of the city justice court (aka police court).,,Public,
4708,"Department of Natural Resources. Division of Oil, Gas, and Mining. Oil and Gas Conservation",Wells Records Program electric logs,1965-,Numerical by American Petroleum Institute number.,"These logs document the measurement and analysis of holes drilled for mining purposes. The information is gathered in a process called ""logging"" by using electricity to measure the depth and height of well\, mineral content of soil\, fluid content\, and other information. The logs\, computer generated on-site\, are performed by a logging company\, not the drilling company. They include well number\, name\, and location\, name of operator\, depth\, height\, date log was run\, type of well (oil\, gas\, etc.)\, kind of log test (there are from 12-15 types)\, field location (geographic)\, type of fluid present\, percentage of salinity (salt content)\, maximum recorded temperature\, depth to which equipment went\, size of drill bit\, logging speed\, casing and tubing information\, service,order number\, tool numbers\, remark section information\, estimated cement top information\, strength of piping\, interpretation (test results)\, and other technical data.",Permanent. Retain for 50 year(s),Public,
4639,Salt Lake City (Utah). Police Department,Criminal record books,1871-1878.,,"The Salt Lake City Police Record was used by officers in the department to record information about those arrested for violations of the law. Information is recorded under the following column headings: date\, name of defendant\, name of arresting officer(s)\, defendant's occupation\, offense\, fine\, and remarks. Of the two volumes identified\, the earlier volume commences 7 July 1871 and runs through 28 June 1875. The latter volume begins 1 July 1875 and ends 23 October 1878.",Permanent. Retain for 1 year(s),Public,
4671,Salt Lake City (Utah). Justice Court,Criminal docket books,1890-1902.,Chronological by date.,"Docket books in archives possession include those of city justices of the peace Laney\, Gee\, Wenger\, and Timmony. Recorded information includes name of defendant\, charge\, disposition of case\, and court costs. ""Police court"" was the common name for the criminal section of a justice's court. The volumes end in January 1902 with the creation of a city court.",,Public,
4643,Salt Lake City (Utah). Justice Court,Goods stolen and recovered register,1891-1893.,Alphanumerical,,,Public,
4657,Salt Lake City (Utah). Police Department,Employee roster,1893-1897.,"Chronological by month, thereunder alphabetical by employee's surname","This one-volume register was used to record service by employees of the Salt Lake City Police Department. For each month beginning in December 1893 and ending with December 1897\, there is an alphabetical listing of department employees. A mark appears in the corresponding column for each day served. Beneath these columns may be notations for date appointed\, sick days\, vacation days\, days suspended\, etc. The total number of days served during the month are noted in the first part of the volume. Under the column heading ""remarks"" are such notations as date suspended\, date resigned\, date dismissed\, cause of dismissal\, date appointed assistant jailor or date appointed patrolman\, ""second year""\, and date killed.",,Public,
4728,Road Commission,Memoranda,1936-1960.,Alphanumerical,"This series contains memos pertaining to roads\, bridges\, construction\, etc.\, from the State as well as the Federal Government.",,Public,4 microfilm reels
4902,Utah State Tax Commission. Auditing Division,Transient room quarterly tax returns,1980-,"Chronological, thereunder numerical by internal control number.","These are quarterly returns of sales tax collected for rooms\, hotels\, motels and other short-stay accommodations. UCA 59-12-301(1)(1990)\, states that any county legislative body can impose a transient tax\, however\, this tax cannot exceed 3% of total rent. UCA 59-12-301(2)(1990)\, gives that same legislative body the right to ""increase or decrease"" this tax as necessary. The amount collected shall be reported to the Tax Commission\, by the counties\, as provided is UCA 59-12-207(1990). These returns contain correspondence\, adjustment forms\, payments\, rates and other related items. Returns list county or city\, owner\, address\, tax rate\, social security number\, tax period and amount of tax due.,This paper record series is being filmed in random order as part of record series 17051\, Business tax microfilm.",Retain for 6 year(s),Exempt,
4901,Salt Lake City (Utah). City Council,Subject file,1930-,Alphanumerical,,Retain permanently,,
4912,Salt Lake City (Utah). Department of Health,Annual reports,1933-1963.,Chronological by date.,This series contains reports of Salt Lake City Health Department activities from the previous year.,,Public,
5018,Utah County (Utah). County Clerk,Election registers,1966-,Alphanumerical,"These books are the official listing of all registered voters in the county for the primary and general elections. There is a booklet for each election district in the county. ""A person may not vote at any election unless that person is registered to vote as required"" by law (UCA 20A-2-102 (1995)) . The registers' columns provide for the following entries: ""registered voter's name; grounds for challenge; name for person challenging a voter; ballot numbers [for] primary\, November\, bond [elections]; date of birth; place of birth; place of current residence; street address\, zip code; and space for the voter to sign his name for each election"" (UCA 20a-5-401 (1995)). These lists are used at the polls by the election judges to identify registered voters andto record ballot numbers on election day. After the election day they are used for comparison when canvassing for elections.",Retain for 4 year(s),Public,
5031,Utah County (Utah). County Clerk,Wildlife bounties warrant register,1897-1921.,Alphanumerical,,Permanent. Retain for 1 year(s),Public,
6811,West Valley City (Utah). Department of Administration,Public hearings file,1980-1985.,Numerical by code,"These files contain information documenting hearings requested by the public for various reasons including the denial and revocation of various licenses (businesses\, liquor\, taxi licenses) or special hearings called by the mayor or city council. Files contain copies of transcribed minutes\, related correspondence\, copies of applications\, reports and agenda.",Permanent. Retain for 1 year(s),Public,
6766,West Valley City (Utah). Finance Department,Employee earnings record file,1981-1985.,Alphabetical by department and name,"These files are a cumulative salary history for individual municipal employees. They contain the name and address of each employee\, name of department and position\, social security number\, date of birth\, date employed\, earnings and deductions by pay period\, gross earnings year-to-date\, net pay\, and check number. These files are considered to be the most important payroll record for retirement purposes.",,Private,14 microfilm reels
6812,West Valley City (Utah). Finance Department,Payroll-time sheets,1980-,Alphabetical by name,"These are records which verify hours worked\, sick leave\, vacation\, overtime\, and holidays earned and taken by municipal employees.",Retain for 3 year(s),Private,
6839,Millard County (Utah). County Recorder,Official records alphabetical index,1984-,Alphabetical by name,"This is a computer index to all legal instruments recorded with the county recorder. It includes the name of grantor\, grantee\, mortgagee\, mortgager\, etc.",Retain permanently,Public,
6763,Department of Transportation. Employee Safety,Employer's report of injury or occupational disease,i 1985-,None,"This is the agency copy of the report documenting an injury to an employee while on the job and the nature of the accident. The original is filed with the Office of Worker's Compensation and a copy is sent to the Industrial Commission of Utah to claim worker's compensation. This report includes the date\, time\, and nature of the accident or diagnosis of occupational disease; extent of injury or fatality; information identifying employer and place of employment; names and addresses of witnesses and attending physician; and the following data elements concerning the injured employee: age\, current and past addresses\, date of birth\, employer\, job position information (grade/step\, etc.)\, marital status\, medical information\, name of kin\, number of,children\, occupation\, salary\, sex\, social security number\, telephone number\, and any past injuries incurred on the job.",Retain for 5 year(s),Private,
6873,Judicial Council. Board of Juvenile Court Judges,Board meeting minutes,1907-,Chronological,"This is the record of the meetings of the Board of Juvenile Court Judges. This board is established under UCA 78-3a-10 and consists of all of the juvenile court judges. The board has the responsibility to establish general policies for the operation of the juvenile courts\, set the rules for practice and procedure\, prepare an annual report of the operations of the court\, receive and expend funds\, and contract with federal and other state agencies the care and placement of children. The different titles reflect organizational changes over the years. These files include the date\, time\, place\, and participants of the meeting; the topics discussed\, and any decisions reached.,In archives custody are two bound volumes (1907-1941 and 1941-1944) as well as loose sheets in four manila envelopes (10/4/63 through 12/12/70\, 1/8/71 through 12/11/75\, 1/5/76 through 12/14/79\, and 1980-1983.",Retain permanently,Public,
6827,Workers' Compensation Fund Division,Workers compensation fund policyholders newsletter files,i 1982-1991.,Chronological,"These files document changes in insurance rates\, dividends\, procedures\, and legislation affecting workers' compensation policy holders. It is published quarterly. As of March\, 1991\, Workers' Compensation Fund no longer participates in the programs and facilities offered by the Utah State Archives.",Permanent. Retain for 10 year(s),Public,
6837,Workers Compensation Fund Division. Claims,Inactive policy holders' case files,1982-1990.,Alphanumerical by date/name,these are inactive files of policy holder's who subscibe their job injury insurance from this agency. They are occasionally usedas source data if a former policyholder wants to be reinstated.,Retain permanently,Private,
6862,Salt Lake City (Utah). Mayor. Division of Risk Management,Unemployment compensation files,1981-,Alphabetical by name,"These files document employees who have applied for unemployment compensation. These files include separation notices\, quarterly earning requests\, and individual's file containing personnel records\, monthly billing on benefits paid\, and related correspondence. These files may contain minutes of appellate hearings and judge decisions.",Retain for 4 year(s),,
6860,Salt Lake City (Utah). Mayor. Division of Risk Management,Insurance records files,1970-,Alphabetical by name,"These files document city's insurance policies including property policies\, blanket employee bonds\, and permit bonds. They are used to demonstrate that city insurance coverage is in force and that premiums have been paid. These files include insurance policies with actual billings received from insurance companies.",Retain for 50 year(s),,
6913,Emery County (Utah). County Recorder,Official records,i 1890-,Numerical by entry number,"These are the official records recorded with the county recorder. They include deeds\, mortgages\, mining records\, military discharges\, affidavits\, powers of attorney\, lis pendens\, land agreements\, redemption certificates\, gas and oil leases\, water records\, leases\, liens and etc. All recorded documents are currently compiled together as the official record\, however in the past various types of documents were filed separately.,These are copies of all official records recorded with the county recorder including deeds\, mortgages\, mining records\, military discharges\, etc. Upon payment of fees for the same\, the recorder must record in the ""Official record' book all papers\, documents\, records\, and other writings required or permitted by law to be recorded. In some counties all recorded instruments are compiled together as part of the ""Official records""\, while others compile each type of instrument separately (See Deed records\, Mortgage records\, Mining records\, Water records\, etc.)",Retain permanently,Public,
6995,Salt Lake City (Utah). City Recorder,Grantee's index,1901-1975.,Alphabetical by grantee's name,"This index is used to access deed information within the Official Records through the use of names of grantees. The information recorded includes the entry number\, book/page\, date of instrument and of filing\, grantee's name\, kind of instrument\, consideration\, lot or section number\, block or township number\, patent or registration number\, and subdivision mining\, or miscellaneous description.",Retain permanently,,
7086,Salt Lake County (Utah). County Recorder,Subdivision plats,1889-,Numerical by parcel number,"These are plat maps for new subdivisions. Before a subdivision is officially created\, a subdivision plat must be recorded with the county recorder (UCA 10-9-26). They are used as a reference to new subdivisions and to meet legal requirements. The information includes blocks\, lots and streets with subdivisions\, school districts\, square foot measurements\, fire hydrants\, utility basements\, building lines\, streets\, roads\, power and light lines\, dimension\, sections\, signature of various commissions\, name of subdivision\, owner's name\, and parcel numbers.",Retain permanently,Public,
7070,Wayne County (Utah). County Recorder,Official records,i 1892-,"Numerical by book number, thereunder chronological","The official record is a compilation of the records kept as documents registered by the county recorder. Records were registered together as well as in separate volumes. Contained in both Official Record are: Abstractor bonds\, bills of sale\, medicalcertification records\, United States Military discharges\, affidavits\, powers of attorney\, lis pendens\, land agreements\, redemption certificates\, gas and oil leases\, deeds\, mortgages\, mining records\, water records\, leases\, and liens. This series also includes certificates of appointments for bishops and stake presidents inf the Church of Jesus Christ of Latter-day Saints.",Retain permanently,Public,
7234,Labor Commission. Labor and Anti-discrimination Division,Wage claim files,1965-,Numerical.,"This series contains cases involving wage disputes which may arise over unpaid wages\, bad checks\, unauthorized deductions\, commission earnings\, vacation pay\, severance pay\, or other such issues. Once an applicant submits a claim\, the matter is investigated\, and a determination is made as to it's validity. If the claim is determined justifiable\, a collection process is initiated Information in this series includes the employer's name\, address\, phone number and type of business. It also includes the amount and type of claim\, copies of company policy for vacation time\, copies of bad checks\, type of work performed\, brief of facts of disputes\, all concluding documentation\, and all related correspondence. If the case has gone to hearing\, the hearing order\, transcripts\, and all related correspondence will also be included.",Retain for 10 year(s),Public,
7269,Salt Lake City (Utah). Police Department,News media and press relations files,1982-,Chronological,These files contain press releases for the news media dealing with police related information concerning police directives during police emergencies; requests to help locate missing or wanted persons; information on crime prevention; helpful driving tips during holidays or school beginnings; or secret witness program.,Retain for 3 year(s),,
7061,Sevier County (Utah). County Recorder,Official records,i 1893-,Numerical by book and page number,"The official record is a compilation of the records kept as documents registered by the county recorder. Beginning in 1915 records were registered together as well as in separate volumes. Contained in the Official Record are: Abstractor bonds\, bills of sale\, medical certification records\, United States Military discharges\, affidavits\, powers of attorney\, lis pendens\, land agreements\, redemption certificates\, gas and oil leases\, deeds\, mortgages\, mining records\, water records\, leases\, and liens. This series also included certificates of appointments for bishops and stake presidents in the Chruch of Jesus Christ of Latter-day Saints.",Retain permanently,Public,2 microfilm reels
7129,Weber State College,Student registrations,1969-1987.,"Alphanumerical by name, thereunder chronological","Files which document student enrollment\, registration\, and participation in course work and other academic activities at any of Utah's institutions of higher education.",,Private,
7150,Salt Lake County (Utah). County Treasurer,Tax sales files,1961-,Numerical by year,"These files document the sale of private property at bid. Tax sales occur in May of the fifth year after four years of non-payment of property taxes. They are used to reference the sale of real estate for delinquent taxes. These files include copies of tax sale records (which contain name and address to the owner\, serial number\, legal description\, years due\, taxes due\, penalty\, fee\, interest\, subtotal deed fee\, and total); and the Auditor's Endorsement of Tax Deed Property (containing the date\, to whom the deed is issued\, legal description\, and name and address of owner); copies of the County Treasurer's Temporary Receipts (containing name of person making payment\, the amount\, the parcel bid number\,and the Deputy's signature\, may also include the original receipt and cash Register tape); copies of the Statement of Delinquent Taxes (which include the name/address of owner\, legal description\, year\, taxes due\, penalty\, total plus,interest\, advertising and sale fee\, deeds and registration fee for delinquent years\,and total); Treasurer's Office Receipts (which indentify the date\, person received of\, amount \, legal description\, delinquent taxes\, interest\, subtotals\, total and signature of Deputy); copies of Bid for Tax Deed (which include the legal description\, signature of bidder\, and name of person to make the deed to); notices ( that have been returned as undeliverable to owner); Tax Sale List-Ad Number (which indentifies the advertisement number and its corresponding serial/Sidwell number\, name\, PT\, amount\, AT\, ST\, and comment); receipts for publication of tax sale in newspaper; and Redemption Certificates (which include person received of\, the amount\, date\, years delinquent and amounts\, advertising and sale fee\, redemption certificate fee\, and total; and other assorted documents and working papers).",Retain permanently,,
7065,Millard County (Utah). County Recorder,Official records,i 1916-,Numerical by book and page.,"These are copies of all official records recorded with the county recorder including deeds\, mortgages\, mining records\, military discharges\, etc. Upon payment of fees for the same\, the recorder must record in the ""Official record' book all papers\, documents\, records\, and other writings required or permitted by law to be recorded. In some counties all recorded instruments are compiled together as part of the ""Official records""\, while others compile each type of instrument separately (See Deed records\, Mortgage records\, Mining records\, Water records\, etc.)",Retain permanently,Public,
7381,Salt Lake City (Utah). Police Department,Project reports,1977-,Alphabetical by project name,"These reports are compiled by the unit for inquiries\, studies\, and research. Some specific examples are crime studies; operation analysis; service problems; data management; and personnel evaluation.",Permanent. Retain for 20 year(s),,
7208,School and Institutional Trust Lands Administration,Contract of sale and abstract pouches case files,1930-,Alphanumerical by name and case number,"Contract of sale files and abstract pouches are files developed on farm loans made from the Permanent School Fund. The files include documents and correspondence regarding the application\, payment schedules\, the failure to make payments\, foreclosure on the property given as security for the loan\, and subsequent resale of the property\, These files are critical as a record of title to the land. They are made available to the title companies and attorneys in doing their research to establish chain of title. These files also contain sales documents and warranty deeds. These records are the only source for this information.",Retain permanently,Public,
7385,Salt Lake City (Utah). Police Department,Suspect card index,1978-,Alphabetical by name,"These are suspect cards and field interrogation cards. The suspect cards contain information on arrested persons or suspects and are useful in support of investigations by law enforcement officers. Field interrogation cards are used to inform police personnel of activities and whereabouts of known criminals\, their associates and vehicles.",Retain for 65 year(s),,
7424,Salt Lake City (Utah). Police Department,Personnel files,1949-,Alphabetical by name,These files contain information on all Police Department employees either active or terminated. Files include: salary action forms; merit ratings; annual time sheet; sick leave conversion forms; letters of discipline or commendation; transfers; promotions; on the job injury reports; personal history statement at time of application; military leave orders; records of leave of absence; and records showing additional education.,Retain for 58 year(s),,
7370,Department of Health. Division of Community and Family Health Services,Budget estimates and justification file,1982-2009.,Chronological.,"This is the division's annual budget request. It consists of appropriation requests\, narrative statements\, budget projections and budget summaries.",Permanent. Retain for 4 year(s),Public,
7419,Salt Lake City (Utah). Police Department,Grants files,1978-,Alphabetical by type of grant,"These files contain all documentation associated with the development of a grant application\, the management of grants\, and grant evaluation. These grants include IACP (Integrated Crime Apprehension Program)\, CCP (Community Crime Prevention)\, CAU (Crime Analysis Unit)\, and STF (Selective Enforcement). These files contain the original applications\, final reports\, monthly and quarterly reports\, and other supporting data.",Permanent. Retain for 80 year(s),,
7436,Salt Lake City (Utah). Police Department,Field officer training files,1978-,Alphabetical by name,These files contain documentation on all field training received by rookie officers. They are used to grade performance in all fields of training.,Retain for 7 year(s),,
7445,Salt Lake City (Utah). Police Department,Complaint against police officers files,1979-,Alphabetical by name,"These files contain records relating to the internal affairs of the police department. These cases involve investigations of alleged officer misconduct including all records relating to the initiation\, investigation\, and disposition of each case. These cases were proved to have no substance. Substantiated cases are handled like any other criminal investigation and files become part of investigative case files (misdemeanor\, felony\, homicide).",Retain for 2 year(s),Protected,
7418,Salt Lake City (Utah). Police Department,Total incident report and property summary,1977-2016.,Chronological,"This is a computer printout which contains a daily summary of each part 1 index crime in city (homicide\, rape\, robbery\, aggravated assault\, arson\, burglary\, larceny\, auto theft). This printout includes the case number\, type of offense\, location\, date and time\, grid\, m.o. information\, limited property\, suspects or arrested persons\, and test. From 1977 to 1981\, the report was prepared manually and was called ""Weekly Crime Summary"".",Retain for 6 month(s),,
7426,Salt Lake City (Utah). Police Department,Constant manning files,1981-,Alphabetical by name,"These files contain the department's copy of forms completed by employees for waiving time and a half pay. These forms contain the employees signature\, notarization\, and date.",Retain until separation,,
7435,Salt Lake City (Utah). Police Department,General training files,1958-,Alphabetical by course title,"These files contain correspondence concerning training classes held either at Police Officers Standards and Training (POST)\, the Salt Lake City Police Department\, or out of state. These files contain information on coordinating training\, copies of contracts\, course outlines\, and documentation of officers killed. They are used to document what training the officers received.",Retain for 50 year(s),,
7447,Salt Lake City (Utah). Police Department,Officer's automobile log,1983-,Alphabetical by name,"This log contains information concerning the ""Car Per Officer Program"" and maintenance history of vehicles. Only off duty time is logged. The log contains officer's name\, ID number\, shop vehicle number\, month\, and year. Information is recorded daily for travel time\, off duty on-air travel time\, and police related on-scene time. Totals are recorded daily for incidents such as court appearances\, investigations\, arrests\, traffic stops\, accidents\, motorist assists\, and outside back-ups.",Retain for 2 year(s),,
7477,"Department of Natural Resources. Division of Oil, Gas, and Mining. Oil and Gas Conservation",Oil and gas drilling unit files,1951-,Alphabetical by name,"These are the records of drilling units established to cover oil or gas pools. The pools are underground reservoirs containing a common accumulation of oil\, gas or both. Each file includes a plat\, an Approval-Certification-Determination Covering State of Utah Lands in Unit Agreement\, a Unit Operating Agreement\, and a Unit Plan of Development. Information includes the agreement number\, the tract numbers\, the land description\, the number of acres\, and the location of the wells. These are Bureau of Land Management (BLM) records and are used by the Division of Oil Mining and Gas for administrative purposes.",Retain until administrative need ends,Public,1 microfilm reel
7451,Salt Lake City (Utah). Police Department,Exempt license plates files,1982-,Chronological,"These files contain a copy of a State of Utah form used to obtain exempt license plates for vehicles used by detectives and under- cover officers. The form includes the license number\, and department of authorized officer signing affidavits stating that vehicles will be used exclusively for undercover and investigative work where secrecy is required\, name and position of officer using vehicle\, description of vehicle (year\, make\, model\, serial number)\, proper signature and notarization.",Retain until disposition of asset,,
7528,Department of Health and Human Services. Office of Recovery Services,Warrant requests,1987-,Chronological by fiscal year,Requests from state agencies to the Division of Finance to pay vendors for supplies and/or services the vendors have provided to the agencies.,Retain for 7 year(s),Private,
7461,"Department of Natural Resources. Division of Oil, Gas, and Mining. Abandoned Mine Reclamation Program",Minority business reporting file,1985-,None.,This is a file that contains the names and locations of minority businesses in the state. The file contains both 1) a mailing list and 2) copies of notices of contract for bid sent to the various firms. This file is used by the division to comply with the requirements of 30 CFR 886.18(4).,Retain for 3 year(s) after completion of publication or report,Public,
7474,"Department of Natural Resources. Division of Oil, Gas, and Mining. Oil and Gas Conservation",Oil Reclamation Program reservoir pressure report,1959.,Alphabetical by company,"These are reports of bottom hole pressure of all wells capable of producing oil. This report was a one time report. It includes the field name\, county\, well head elevation\, report date\, the producing formation\, oil gradient\, lease name\, well number\, type of well\, test date\, and the test results.",Permanent. Retain for 1 year(s),,
7523,Department of Health and Human Services. Office of Recovery Services,Deposits with State Treasurer files,1987-,Chronological,Cash receipt transaction forms accompanying agency deposits to the State Treasurer's Office.,Retain for 3 year(s),Public,
7746,"Department of Natural Resources. Division of Oil, Gas, and Mining. Coal Regulation",Inspection and Enforcement assessment log,1986-,Alphabetical by employee,"This is a record of the actions taken after a notice of violation has been issued and the dates that the actions were taken. It is used as a management tool to ensure all paperwork is completed timely. Information includes the notice of violation number\, the permit number\, the date issued\, the log-in date\, the date of inspection\, the assessment date and the assessment amount.",Retain for 1 year(s),,
7705,Box Elder County (Utah). Pioneer Care Center,Policy and procedure manuals,1994.,Alphabetical by subject,"These manuals document the approved policies and procedures for the day-to-day operation of the care center. They are used to provide guidelines for the administration\, operation\, rules and regulations for all personnel employed at the care center. These policies and procedures are regularly reviewed and updated to reflect new state and federal regulations and new concerns and methodology. The care center's administrator maintains the record copy of all policies.",Permanent. Retain for 5 year(s) after superseded,,
5931,Utah County (Utah). Water Commission,Irrigation company's statistical data.,1945 -,Alphanumerical by,,Retain permanently,,
5924,Uintah County (Utah). County Surveyor,Ashley valley maps.,undated,none,Ashley Valley maps showing meridians and land ownership.,Retain permanently,,
5936,Weber County (Utah). Planning Commission,City and town maps.,1886-1959.,Alphabetical by town,"Includes North Ogden\, Ogden\, Riverdale\, and South Ogden.",Permanent. Retain for 1 year(s),,
6010,Department of Health and Human Services. Division of Substance Use and Mental Health. State Hospital,Safety and Inspection Committee meeting records,1983-,Chronological,"The Safety and Inspection Committee is responsible to ensure that the agency meets the requirements established by the Life Safety Code of the National Fire Protection Association. Meeting minutes document the process of establishing policies for the proper storage and disposal of trash\, and the development and maintenance of fire control plans and inspections. Records include meeting agendas\, approved meeting minutes and all supplemental materials used for discussion.",Permanent. Retain for 5 year(s),Public,
6034,Department of Corrections,Continuous recruitment reject files,1984-,None,"Records contain applications and resumes for employment\, recruiter evaluations\, testing and examination materials\, scores\, transcripts\, certifications\, licenses\, hiring lists\, correspondence\, notes\, reports\, etc. relating to interviews with prospective employees. Files also include offers that are declined (offers accepted are maintained in the employee personnel file) and related documents.",Retain for 2 year(s),Private,
6058,District Court (Third District),Declaratory adjudicated statement,1872-1894.,Numerical.,,,,1 microfilm reel
6017,Utah State Tax Commission. Processing Division,Special fuel license files,1979-,Chronological,"These are applications for licensing individuals wishing to retail or use special motor fuel. UCA 59-13-302(1)(1990)\, states that ""every user-dealer\, or retail dealer of special fuel at retail\,"" will be required to obtain a license for retailing or using special fuel in the state of Utah. These files include the Batch header card and Application for License to Engage in Business as a Dealer in Special Fuel. Information includes the dealer's name and address; license number and the date issued; character of the business; business address; whether the business is a sole proprietorship\, partnership\, or corporation; names of the owners or partners; batch number; document count; routing of the batch; type of transaction; amount of increase or decrease of,assessment and remittance; and the amount of payment made.",Retain for 1 year(s) after expiration of permit or license,Protected,
6111,Salt Lake County (Utah). County Recorder,"Abstracts, tracts, and indices",1871-,Alphanumerical,,Retain permanently,,1 microfilm reel
6105,San Juan County (Utah). County Recorder,Grantor mortgages indexes,1905-1943.,Alphanumerical,,Permanent. Retain for 1 year(s),,
6165,Box Elder County (Utah). County Recorder,Mortgages,i 1880-1977.,chronological by recording date,Mortgages are recorded with the county recorder to show a property title as security on a loan. Information includes entry number; date of mortgage; names of mortgagor and mortgagee; amount of mortgage; legal description of property; terms of mortgage; and signature of mortgagor; certification of notary public; date recorded; and signature of county recorder. Film linked to this series may include chattel mortgages as well.,,Public,31 microfilm reels
6191,Emery County (Utah). County Treasurer,Index,1980-1984.,Alphanumerical,,Permanent. Retain for 1 year(s),,
6146,Juab County (Utah). County Recorder,Miscellaneous indexes,1882-,Alphabetical by name,,Retain permanently,Public,
6173,Millard County (Utah). County Recorder,Deeds,i 1867-1982.,"Numerical by book and page number, thereunder chronological","These are recorded copies of various types of deeds that express land ownership\, registered with the county recorder. Types of deeds may be sheriff\, administrator\, quit claim\, guardian\, probate\, mayor\, and truts deeds. Records include entry number; date of deed; names of grantor and grantee\, legal description of property; consideration given for the property; signatures; and date recorded. 555 -- Indexes for 1873-1917 and 1982 are included.",,Public,41 microfilm reels
6201,Sanpete County (Utah). County Recorder,Mining claims index,1883-1967.,Alphanumerical,"These are legal instruments recorded by the county recorder concerning mining. They include the following: Notices of locations\, Mining deed records\, Mining claims records\, Proof of labor records\, Mining mortgages\, Mining abstract records\, Mining transfers and relocations. In some counties mining records are compiled separately\, while in others they are part of the ""Official records.""",,Public,2 microfilm reels
6168,Sanpete County (Utah). County Recorder,Chattel mortgages index,i 1908-1966.,Alphanumerical,,,,1 microfilm reel
6197,Salt Lake County (Utah). County Recorder,Indices and releases,1939-1948.,Alphanumerical,,,Public,
6177,Juab County (Utah). County Recorder,Grantor and grantee indexes,i 1889-1984.,Alphabetical by name of grantee/grantor or principal party,"These records are used to index all deeds\, final judgements\, claims\, patents\, or decrees partitioning or affecting the title or possession of real property in Juab County as registered with the county recorder. Information includes names of grantee or grantjor; date and type of instrument; date of filing; description of property; and volume and page number where the instrument was recorded.",,Public,18 microfilm reels
6285,Box Elder County (Utah). County Recorder,Deed indices & bonds,undated,None,"These are copies of all official records recorded with the county recorder including deeds\, mortgages\, mining records\, military discharges\, etc. Upon payment of fees for the same\, the recorder must record in the ""Official record' book all papers\, documents\, records\, and other writings required or permitted by law to be recorded. In some counties all recorded instruments are compiled together as part of the ""Official records""\, while others compile each type of instrument separately (See Deed records\, Mortgage records\, Mining records\, Water records\, etc.)",Permanent. Retain until administrative need ends,Public,9 microfilm reels
6185,Sevier County (Utah). County Clerk,Grazer's index,1902-1907.,Alphanumerical,,,,1 microfilm reel
6224,Department of Health and Human Services. Division of Child and Family Services,Representative payee case files,1980-,None,These records support the agency's function to provide services supportive management for minors. (Utah Code 62A-1-104(1)(d)) Records document children in foster care who receive beneficiary money from the agency as representative payee and from other sources. Information includes financial details regarding the child's account.,Retain for 1 year(s) and 4 year(s) after case is closed,Private,
6247,Department of Transportation. Engineering & Operations. Project Development. Construction. Office of Civil Rights,Disadvantaged Business Enterprise certification eligibility records,1970-,Alphabetical by name.,"These records support the agency's function to identify and certify businesses owned and controlled by socially and economically disadvantaged individuals working on federally funded highway projects. Records document the eligibility of contractors to participate in the federal Disadvantaged Business Enterprise program\, and may include applications and records used to substantiate monetary income levels.",Retain for 23 year(s) after end of project or program,Exempt,
6324,Department of Corrections. Adult Probation and Parole. Region 3. Administration and Salt Lake Office,Fremont/Atherton resident case files,1983-,"Chronological, thereunder alphabetical by offender's surname","These records document the history of each resident of a community correctional center. Some of the documents are produced by other agencies prior to the resident's arrival\, such as pre-sentence investigations and psychological reports. The records are used to manage and administer the resident's program. Information includes face sheet\, judgment and commitment order\, pre-sentence investigations\, chronological notes\, progress reports\, employment verification/worksheets\, leave-time forms\, sponsor application\, program agreement/contract\, case plan\, checking account/financial information\, release of information forms\, discharge summary\, disciplinary/incident reports\, classification/risk assessment\, and psychological evaluations.",Retain for 10 year(s),Public,
6242,Beaver County (Utah). County Recorder,Deeds,i 1867-1977.,Chronological,"These are copies of various types of deeds registered with the county recorder that show various types of land ownership. Types of deeds may be sheriff\, administrator\, quit claim\, guardian\, probate\, mayor\, and trust deeds. Information recorded includes entry number; date of deed; names of grantor and grantee\, legal description of property; consideration given for the property; signatures; and date recorded.",,,54 microfilm reels
6456,Department of Human Services,Employee training packet,1967-2009.,Alphanumerical,,Permanent. Retain for 1 year(s),,
6501,Bureau of State Medical Services,Audit reports,1977-1993.,Alphanumerical,Report prepared by internal or external auditors as a result of a financial audit.,Permanent. Retain for 1 year(s),Public,
6610,Utah State Tax Commission. Property Tax Division,Tax rate certification files,1980-,"Chronological, thereunder alphabetical by county","These records document the amount and purpose of levies fixed by governing bodies of cities\, towns\, school districts and special taxing districts. This information is then reviewed by the commission to ensure that levies are not fixed at amounts which are in excess of the maximum allowed by law. This activity is required under UCA 59-2-911 to 59-2-914(1990). Included in this record are copies of county levies\, school levies\, city levies\, town levies\, notification of certification results\, work papers\, certifications of budget\, special district work sheets\, county levy summaries\, aggregate levies per 106% limit\, proofs of publication\, and school district levy summaries. Also included are assessed valuation by taxing entity\, assessed valuation by,tax rate\, copies of budgets\, and copies of resolution of adoption of budget.",Retain for 7 year(s),,
6596,Department of Health and Human Services. Community Health and Well-Being. Division of Population Health. Office of Communicable Diseases.,Tuberculosis register cards,i 1940-1978.,Alphabetical by district.,"These are summary cards documenting treatment that tuberculosis patients receive. These cards were created from information contained in older closed charts.___ Included in these records are the patient's name\, age\, birth date gender\, nationality\, ethnicity\, race\, marital status\, name of kin\, occupation\, employer\, current and past addresses\, medical information\, military service\, social security number\, telephone number. A complete record of the patient's treatment including the results of laboratory tests and X-rays\, and a complete record of the patient's contacts while contagious including the contact's name and address\, relationship to the patient\, age\, sex\, race\, the date\, type and results of tuberculin tests\, the,date\, size\, x-ray results\, and any remarks.",Retain for 30 year(s),Private,
6618,Provo (Utah). Community Development Department,Building plans,ca. 1971-1996.,Numerical by street address,"These are the blueprints and specifications submitted by building contractors or government agencies applying for a building permit for the construction of government buildings. The specifications are compiled by the architect for use by the contractor to complete detail work providing type\, grade\, brand of materials to be used\, and general conditions which govern the methods to be employed. They also identify the temporary facilities\, job cleanup\, security\, time limits\, deadlines\, and responsibilities of the architect\, contractor\, and government agency. They are used for determining code compliance and the enforcement of building codes. The plans are usually arranged by permit number or address.",Retain permanently,Public,60 microfilm reels
6761,Department of Transportation. Planning & Investment. Technology & Innovation. Research/Innovation. Central Records Management,Proof of payment receipts,i 1983-,None,"These are copies of statements from outside companies and invoices indicating payment by Central Records to commercial parcel delivery companies and other companies doing business with Central Records. This series includes invoice number\, amount to be paid\, proof-of-pickup and delivery records\, and date.",Retain for 1 year(s),,
6798,Salt Lake City (Utah). Division of Building Services and Licensing,Master address cards,1900-,None,"These cards are an address index to all building permits. They serve as a continous record of land use and are used continuously for public information on each city address. These cards include invoice number\, date of permit\, name of owner\, address\, and brief description of permit.",Retain permanently,,
6802,Salt Lake City (Utah). Division of Building Services and Licensing,Construction reports,1976-,Chronological,"These reports are a monthly summary of construction and demolition activity in terms of permits\, costs\, and housing units. They are created from information provided from the permit invoices and show the comparison to same month in ten previous years. They are used for statistical analysis of current development trends. These reports include month; number of permits issued for new residential buildings (1\,2\,3\, or 4 family unit\, apartment\, 1 family or multi condominium); cost and number of families involved; and total construction figures and number for past ten years.",Retain for 1 year(s),,
6232,Labor Market Information Services,Seven-year follow-up vocational ability testing research study,1942-1988.,Alphabetical by state,"These records were created by the state employment offices of 19 states. This project was a national research study to collect research data to be used in refining vocational ability tests\, such as the 12 components of the General Aptitude Test Battery (G.A.T.B.). The information was collected at job sites and secondary education/vocational training institutions around the country. The information collected contains: name; social security number; address; family information; employment information; copies of college transcripts; and job performance rating forms.",,Private,
6291,Box Elder County (Utah). County Recorder,Deeds,i 1883-1980.,"Numerical according to book number, thereunder by page number","These are recorded copies of various types of deeds registered with the county recorder that show land ownership. Types of deeds may be sheriff\, administrator\, quit claim\, guardian\, probate\, mayor\, and trust deeds. Information recorded includes entry number; date of deed; names of grnator and grantee\, legal description of property; consideration given for the property; signatures; and date recorded.",,,179 microfilm reels
6215,Salt Lake County (Utah). County Recorder,Powers of attorney index,1948-1951.,None,,,,
6369,Ogden (Utah). Court,Criminal docket,undated,Alphanumerical.,,,,
6323,Box Elder County (Utah). County Treasurer,Tax sale redemptions,1903-1934.,Numerical by certificate number,"These registers documents properties redeemed prior to being sold or delinquent property taxes. They include certificate number\, date redeemed\, name of person redeeming property\, recordation information (book\, page\, line)\, total taxes and penalties paid\, and a listing by year amount of taxes and penalties owed and paid.",,Public,
6338,Cache County (Utah). County Surveyor,Irrigated lands survey,undated,Numerical by section and plat number.,"This series is the recorded appraisal by the county surveyor's office of the irrigated lands in Cache County. The county is divided into sections and within each section plats are individually owned. The ownership of the plat is recorded and type of land specified (meadow\, grove\, cultivated\, marsh). This source of irrigation (canal\, stream\, or river) it cited and use for irrigation specified.",Permanent. Retain until administrative need ends,Public,2 microfilm reels
6500,Board of Medical Examiners,Annual reports,1896-1898.,Alphanumerical,,Permanent. Retain for 1 year(s),,
6541,School and Institutional Trust Lands Administration,Mineral lease and material permit files,1919-,Alphanumerical by lease number,"These files contain documents associated with both active and canceled mineral leases\, which includes oil & gas\, hard minerals\, and material permits on lands administered by the Trust Lands Administration in accordance with Utah Code 53C-2-4. The files may contain final and fully executed contracts\, assignments\, royalty reports\, correspondence (including e-mail)\, application materials\, director's minutes\, maps and/or drawings\, photos\, videos\, accounting materials (receipts\, copies of checks\, etc.)\, bonding and insurance materials\, overriding royalty spreadsheets\, environmental documentation\, certified mail receipts and signature cards\, cancellation notices\, and other materials associated with mineral leases. These files may also contain records such as drafts of documents that have been reviewed by representatives of the proposed lessee\, communication with attorneys representing the Trust Lands Administration\, records revealing the location of mineral resources\, commercial and,financial information that could cause a competitive disadvantage or commercially injure the potential lessee\, archaeological reports\, geological information\, and environmental documentation.",Permanent. Retain for 10 year(s),Public,262.0 cubic feet 1 microfilm reel
6608,Utah State Tax Commission. Taxpayer Services Division,Foreclosure notices,i 1986-,Chronological,"This record is a notice of a creditor selling real property at public auctions to collect funds owed on a debt. Notice is required in order to give other creditors a chance to take action to protect their interests in the property. These notice copies are sent to the Tax Commission to notify it of the seizure of real property. The Tax Commission has a two-month period in which to decide to take control of the seized property to pay for taxes owed by the debtor. If the seized property is sold to pay for debts\, the buyer of the property is given a sheriff's (temporary) title valid for six months. The original debtor has this six-month period in which to redeem (buy back) the seized property for the price paid by the buyer\, plus interest.,The notices include the date\, time\, and location of sale; names of both creditor and debtor; type of instrument being foreclosed; date and location where instrument was recorded; location of real property\, description of real property; date and location where notice of default was recorded; and date of notice of foreclosure.",Retain for 1 year(s),Public,
6677,Park City (Utah). Planning,Building plans,1980-,Numerical,"These are the blueprints and specifications submitted by building contractors or government agencies applying for a building permit for the construction of government buildings. The specifications are compiled by the architect for use by the contractor to complete detail work providing type\, grade\, brand of materials to be used\, and general conditions which govern the methods to be employed. They also identify the temporary facilities\, job cleanup\, security\, time limits\, deadlines\, and responsibilities of the architect\, contractor\, and government agency. They are used for determining code compliance and the enforcement of building codes. The plans are usually arranged by permit number or address.",Permanent. Retain for 10 year(s),Public,
6687,University of Utah (Utah),State Retirement-College Retirement Fund records,1923-,Numerical by date and number,"These are records which document the percent and the amount of employee and University contributions toward retirement benefits. They include the premium lists\, annual reports\, and deduction registers\, and are needed to determine the remittance sum upon retirement. The Benefits Division of the University Personnel Office uses the records to track retirement problems. Data elements include name\, social security number\, earnable salary\, University of Utah contributions\, total premiums\, total deductions\, and termination date.",Retain for 75 year(s),Private,
6679,University of Utah (Utah),Ledger of financial reports and restricted fund,ca. 1960-1980.,Numerical by account number,"These are ledger records that detail the movement of money in the restricted accounts and tracks the funds as they are utilized. The restricted accounts are associated with funds derived from federal\, state\, and private industry. Many restricted accounts are funded for several years. These reports include amounts\, titles\, names of principle investigators and investors\, salary information\, and the account number under which the fund was established.",Permanent. Retain for 20 year(s),Private,
6689,West Valley City (Utah). Department of Administration,Master plan,1985-1985.,Alphabetical by subject,"These are comprehensive plans for municipal development adopted by the city commission. ""Each municipality shall prepare and adopt a comprehensive\, long-range general plan for present and future needs of the municipality; and growth and development of all or any part of the land within the municipality"" (UCA 10-9a-401(1) (2005)). ""The planning commission shall make and recommend to the [city commission] a proposed general plan for the area within the municipality"" (UCA 10-9a-403(1)(b) (2012)). The plans serve as a guide for decision-making on rezoning and other planning proposals and as the goals and policies of municipalities attempting to guide land use in local jurisdictions. The plans include ""planning commission's recommendations for the development of the territory covered by the plan\, and may include\, among other things: (a) a land use element; (b) a transportation and circulation element; (c) an environmental element; (d) a public service and facilities element; (e) a rehabilit,ation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality considers appropriate"" (UCA 10-91-403 (3) (2012)). The plan may also include maps\, plats\, and charts.",Permanent. Retain for 1 year(s),Public,
6789,West Valley City (Utah). Finance Department,Payroll journals,1980-1982.,"Alphabetical by department, thereunder by name","This register is a numerical listing by check number and agency codes of all payroll checks issued by the municipality. It includes code\, date\, warrant number\, name of employee\, social security number\, types and amounts of individual deductions\, and may include hourly rate\, and number of hours worked. Though this register is frequently used to reference specific payroll checks\, it might be the only record of employee salaries and would then serve the same retirement purpose as the Employee earnings history files.",,Private,5 microfilm reels
6817,Labor Commission,Leave application files,1985-,Alphabetical by surname,Application for leave and supporting papers relating to request for and approval of leave.,Retain for 3 year(s),Private,
6764,Department of Transportation. Engineering & Operations. Project Development. Construction,Road construction project field books,1912-,Numerical by assigned field book number,"These books contain the survey notes\, drawings\, and daily diary entries of the project engineer assigned to a particular project. The books serve as resource and back up documents for several phases of the project\, including payroll\, material acquisition\, and changes in the design plans. These records include drawings\, survey notes\, structure notes\, elevation statistics\, townships and other areas\, weather conditions\, project numbers\, and the engineer's daily notes on the progress of the project. This information is now part of the Project Development Business System (PDBS) Database managed by UDOT.",Retain for 53 year(s),Public,
6731,Weber County (Utah). County Clerk,Official primary election results canvass,1976-,Chronological.,"These are the official canvass of primary\, general\, or special elections which provde a tabulation of votes cast by combined election districts. They include the date\, office\, names of candidates\, votes tallied by district\, and totals.",Retain permanently,Public,
6758,Department of Transportation. Office of Administrative Services,Subject correspondence,i 1930-2013.,Alphabetical by sender,"These are the official copies of all correspondence relevant to departmental policies\, procedures\, and productivity to and from entities outside of the department\, but not attached to a particular project file. This record includes correspondence\, names\, addresses\, and issues concerning the operations of UDOT.",,Public,11 microfilm reels
6773,Salt Lake City (Utah). Planning Commission,Planning Commission minutes,1924-2015.,Chronological,"These minutes are of meetings and hearings held by the Planning Commission. The Planning Commission consists of eleven members appointed by the mayor to represent citizens in deciding matters concerning zoning and master plan considerations. They are used for research purposes. These minutes include staff reports\, correspondence\, and attendance rosters are included as appendices to each meeting's minutes.",,,
6753,Department of Transportation. Office of Planning and Programming,County (class B)(class D) and city (class C) road map sets,i 1940-2013.,Numerical by state route number,"These are sets of maps of city and county roads designed from the field inventory notes. The maps indicate\, by color-coding\, the ownership of the road\, the mile designation\, and which roads are funded by the state. The maps support the division in planning for the funding of roads maintained by local government entities. These records include the lay of the land; mileage; city\, county\, state\, or federal ownership; and changes in alignment or design.",,Public,
6803,Salt Lake City (Utah). Division of Building Services and Licensing,Apartment licensing program files,1979-,Alphanumerical by address,These program files record the annual inspections and enforcement actions of all apartment complexes of five or more units which are required to obtain a regulatory license. They are used for reference purposes and to document the actual inspections. These files include list of addresses of five or more unit apartments inspector's name; dates of inspections; violations; notices sent; and record of citations issued.,Retain for 50 year(s),,
6829,Department of Human Services. Office of Licensing,Complaint case files,i 1985-,Alphabetical by program name,"These files document complaints recieved from clients and members of the public about services rendered from licensed alcohol and drug abuse treatment facilities and investigated by local health authorities. These files include the name of the complainant\, the name of the individual(s) being investigated\, the program or facility that is the subject of the complaint\, the results of the investigation\, and the following personal identifiers: alcohol or drug addiction\, brothers and sisters\, civil/criminal court involvement\, condition of living quarters\, current and past addresses\, employer\, membership in groups\, medical information\, name\, name of kin\, occupation\, physical characteristics\, physical disabilities\, police records\, psychiatric information\, sex\,,signature\, telephone number.",Retain for 7 year(s),Private,
6843,Department of Public Safety. Driver License Division. Records Bureau,Drivers license and identification card applications,i 1950-,Numerical by batch number.,"These records document the applications and issuances of a Utah drivers license or identification card. The records are comprised of Drivers License Division applications and a camera card copy of the drivers license or identification card without the photograph. The written application includes the name\, resident address\, mailing address\, weight\, eye and hair color\, and date of birth of applicant; questions about the person's drivers license history and medical history; department notations concerning type of license issued\, restrictions\, tests required\, identification shown\, and fees paid; sworn affidavit that the person signing the application is the person described in the application; applications for minors under 18 also contain an,assumption of liability agreement signed by a legal guardian; test results; and list of restriction and endorsement codes. The drivers license card includes the name\, address\, weight\, birth date\, height\, sex\, eye and hair color\, Social Security number\, and signature of the licensee; dates of issue and expiration; whether or not the licensee is an organ donor; license number and class; and fees paid. When the applicant is applying for his first Utah drivers license\, a copy of the license from another state or the Utah Driver Training Certificate is also included in this file. Beginning in 1991\, the record series also includes applications for identification cards. The same application is used for these cards and drivers licenses. The identification,camera card shows the place of birth in place of restrictions and endorsements.",Retain for 10 year(s),Private,215 microfilm reels
6865,Salt Lake City (Utah). Mayor. Division of Risk Management,Accident report files,1980-,Chronological,"These files are composed of two separate forms used by city employees to record the events of city vehicle accidents. One is used for photographs of the accident with brief explanations. The second is used to describe the accident. These files include photographs; accident location\, date and time; employee's department and supervisor; vehicle number; name and address of driver; description of damage to city vehicle; whether seat belts were used; amount of damage; year\, make\, model\, body style of city vehicle; license number; the same information about the other vehicle involved (if applicable) along with name of insurance company and policy number; name address and phone number of witnesses (if applicable); whom accident reported to;,police case number; investigating officer; whether citation was issued; signature of driver; a clear description of what took place completed by driver; description of how accident could have been avoided; and completed diagram of how accident happened.",Retain for 5 year(s),,
6867,Salt Lake City (Utah). Mayor. Division of Risk Management,Insurance funding report,1983-,None,"This monthly report shows\, statistically\, the number of employees insured for medical\, dental\, life\, long term disability and accidental death and dismemberment and the amount collected. It is used to show differences between amounts collected\, amounts that should have been collected\, and the reason for the difference\, if any. This report includes number of employees for medical\, dental\, life\, long term disability\, accidental death and dismemberment insurance and amount of money collected.",Retain for 3 year(s),,
6872,Ogden (Utah). Community Development. Building Inspection,Building permit files,1952-,Alphanumerical by address,"These permits are issued as official building authorization for a variety of actions (construction\, demolition\, the installation of plumbing\, electrical or mechanical equipment\, and the placement of barricades). They contain inspection requests\, inspection reports\, certificates of occupancy\, and any pertinent information relating to the project. They may also contain water source\, sewer system\, flood plain\, and tank certificates.",Retain permanently,Public,6 microfilm reels
6914,Uintah County (Utah). County Recorder,Official records,1880-,"Numerical according to book number, thereunder chronological","These are copies of all official records recorded with the county recorder including deeds\, mortgages\, mining records\, military discharges\, etc. Upon payment of fees for the same\, the recorder must record in the ""Official record' book all papers\, documents\, records\, and other writings required or permitted by law to be recorded. In some counties all recorded instruments are compiled together as part of the ""Official records""\, while others compile each type of instrument separately (See Deed records\, Mortgage records\, Mining records\, Water records\, etc.)",Retain permanently,Public,
6967,Grand County Cemetery Maintenance District (Utah),Cemetery records,i 1970-1986.,Alphabetical by name,This series includes a registry of burials in various cemeteries in the district.,,Public,1 microfilm reel
6908,Vernal (Utah),Personnel files,i 1895-,Alphabetical by employee surname.,"A file\, maintained by the city personnel office\, is created for each employee upon hire. The file is retained and updated throughout the term of employment. Files may contain a W4; employment applications; requests for employment from Job Service; action notices for hire or termination; and correspondence between employee and employer regarding employment.",Retain for 58 year(s),Private,
6998,Salt Lake County (Utah). County Recorder,Powers of attorney,i 1888-,"Numerical by book number, thereunder by page number",This record shows the authorizing of legal power for parties involved in land acquisitions. The information includes date of the instrument; names of grantor and grantee; powers granted; acknowledgment; date recorded; and signatures of grantor and county recorder.,Retain permanently,Public,
7045,School and Institutional Trust Lands Administration,Selected lands purchase agreement files,1899-,Numerical by case file number.,"These are contracts between individuals and the State Board of Land Commissioners to purchase selected lands granted to the state by the federal government. These records continued to be created by succeeding agencies: the State Land Board\, the Department of Natural Resources Division of State Lands and Division of State Lands and Forestry\, and then the School and Institutional Trust Lands Administration. The Enabling Act\, which authorized Utah statehood also granted to the state specified numbers of acres of land to support a variety of public institutions (Statutes at Large\, Treaties\, and Proclamations of the United States\, vol. 28\, chap. 188). These lands were to be sold and the money put in a permanent fund which would generate interest to support the specified institution. Granted land had to be selected by the state\, approved by the federal government and then patented to the state. Each purchase agreement states that a certain named individual is making application to the agency,for the selection of specifically described land. The person swears that he/she is a citizen of the United States and agrees to purchase the said land at a certain price once the lands have been selected by the State of Utah and a federal patent has been issued. The agreements specify the amount that will be paid for the land\, the terms of payment\, the amount of deposit\, and verify that the land is not mineral in character. Information included in the agreements are the dates when the agreement was filed\, when the land was selected and filed with the Salt Lake Land Office and when the selection was approved by the federal government. Other documents in each file may include correspondence between the agency and the prospective purchaser\, correspondence between the agency and the United States Bureau of Land Management (BLM)\, maps\, state selection lists\, court documents if the land title was in dispute\, copies of deeds or certificates of sale\, and affidavits showing proof of,publication notifying others that the agreement has been filed. If the purchaser does not verify native-born United States citizenship\, the file will also contain documents proving naturalized citizenship. These records are critical to the agency's central function\, and therefore must be accessible throughout the agency's existence.",Retain permanently,Public,
6991,Salt Lake County (Utah). County Recorder,Mining records,i 1863-,"Numerical by book number, thereunder by page number","Mining records are kept by the county recorder for the purpose of monitoring and registering mining claims and operations. These records are subdivided into several subseries\, which focus on different stages of the mining industry. The record of mining locations show name of claim and locations; legal description of claim; and the mining district. Proof of labor registers records the work performed on each mine annually by each worker. Placer location notices show name and description of claim. Mining deeds record information affecting the title to the mining property; and abstract of mines records instruments affecting title to patented mining claims which include type of instrument filed with the county recorder.",Retain permanently,Public,
7024,Provo (Utah). Finance Department,Beer license applications,1978-,Alphabetical by name of business,"These applications are filled out by businesses to obtain licenses for selling beer within the boundaries of Provo City. There are four classes of licenses: Class A--consumption off premises; Class B--consumption on premises; Class C--beer on draft or container on or off premises; and Class D--wholesale. Applicants are required to file a cash or corporate bond (UCA 32-4-4) and to undergo a criminal history check by the police department. Businesses are licensed annually for the fiscal year (July - June). The applications are used to verify accuracy of information provided and to authorize the licensure of businesses. The information on these applications include class of license\, name and address of applicant\, description of business or activity\, list of management information (name\, title\, business and home addresses\, and birth dates)\, bonding requirements\, questions on qualifications for license; names\,,addresses\, and phone numbers of three references; notarized signature; examination and approval information from city police; list of persons handling beer.",Retain for 4 year(s),,
7052,Murray City School District (Utah),Payroll records,1906-,Alphanumerical by name and school,"This register is a numerical listing by check number and agency codes of all payroll checks issued by the county. It includes code\, date\, warrant number\, name of employee\, social security number\, types and amounts of individual deductions\, and may include hourly rate\, and number of hours worked. Though this register is frequently used to reference specific payroll checks\, it might be the only record of employee salaries and would then serve the same retirement purpose as the Employee earnings history files.",Retain for 65 year(s),Private,
7053,State Board of Land Commissioners,Public sales files,1900-1930.,Numerical by case number,,,Public,9 microfilm reels
7132,Box Elder County (Utah). County Recorder,Official records,i 1893-,"Numerical by book number, thereunder chronological","The offical record is a cpmpilation of the records kept as documents registered by the county recorder. Beginning in 1912 records were registered together as well as in separate volumes. Contained in the Official Record are: Abstractor bonds\, bills of sale\, medical certification records\, United State Military discharges\, affidavits\, powers of attorney\, lis pendens\, land agreements\, redemption certificates\, gas and oil leases\, deeds\, mortgages\, mining records\, water records\, leases\, and liens. This series also includes certificates of appointments for bishops and stake presidents in the Church of Jesus Christ of Latter-day Saints.",Retain permanently,Public,1 microfilm reel
7069,Wayne County (Utah). County Treasurer,Tax sale records,i 1914-1985.,"Numerical by book number, thereunder alphanumerical by section, range, block,or lot","This is the record of property sold for delinquent taxes by the county treasurer's office. Information includes name of person to whom property was assessed; legal description of property; date of sale; volume and page where property was entered in the assessment roll; amounts ot taxes and penalty attached; total amount due; mane of person to whom prpperty was sold; and date of redemption and name of redeemer\, if redeemed\, and redemption certificate number.",,Public,8 microfilm reels
7113,Salt Lake County (Utah). County Recorder,Deed record books,i 1855-,"Numerical by book number, thereunder by page number","These are recorded copies of various types of deeds registered with the county recorder that show land ownership. Types of deeds may be sheriff\, administrator\, quit claim\, guardian\, probate\, mayor\, and trust deeds. Information recorded includes entry number; date of deed; names of grantor and grantee\, legal description of property; consideration given for the property; signatures; and date recorded.",Retain permanently,Public,
7364,Department of Health and Human Services. Division of Child and Family Services,Adoption applications denied,1943-,Alphabetical by client surname,"These are denials pertaining to the adoption of children. They indicate the reasons for Child and Family Services' denial of adoption applications. They include a profile summary of the adoptive family which contains parent surname\, religion\, income\, education\, occupations\, and children's names and ages.",Retain for 4 year(s) after case is closed,Private,
7387,Salt Lake City (Utah). Police Department,Suspect card files,1978-,Chronological,These files contain the original documentation used to compile the suspect index file. They are used with the card index.,Retain for 65 year(s),,
7428,Salt Lake City (Utah). Police Department,Termination interview files,1982-,Chronological,"These files contain copies of a form completed by terminating employees stating reasons for termination. The form includes the name of the employee\, job title\, termination date\, department\, date hired\, reason for termination\, various questions concerning the performance of employee and other persons\, signature of employee\, and date. A copy is not placed in the personnel file\, but is used for yearly reports indicating reasons for termination.",Retain for 3 year(s),,
7430,Salt Lake City (Utah). Police Department,Outside employment applications files,1982-,Chronological,"These files contain forms completed by employees desiring to work part-time in outside employment. These forms include: date; officer's name\, address\, rank\, and division; employer's name\, address\, and phone number; type of work involved; explanation of time to be worked; remarks; and signed affidavit stating that outside employment will not interfere in any way with officer's ability to perform normal duties.",Retain for 3 year(s),,
7438,Salt Lake City (Utah). Police Department,Equipment issued files,1968-,Alphabetical by name,"These files contain two separate forms completed by each sworn officer containing equipment issued. The one form is a card recording the issuance of badges\, handcuffs\, brief cases\, and body armor. The second form is used to record the issuance of all other equipment and includes name of officer\, identification number\, date of birth\, date of appointment\, date of issue\, date of return\, type and number of each piece of equipment issued\, and serial number.",Retain for 7 year(s),,
7468,"Department of Natural Resources. Division of Oil, Gas, and Mining. Oil and Gas Conservation",Underground Injection Control monthly produced water disposal report,1971-,Alphabetical by company and operator,"This is a report prepared by operators of Class II Underground Injection Wells showing the amount of produced water disposed of. Information includes the report month\, field\, well name\, section\, township\, range\, county\, number of barrels produced\, the number injected into disposal wells\, the number of barrels reinjected into producing formation\, the name of the formation or zone\, the number of barrels dumped into approved disposal pits\, and the location of the well.",Retain permanently,Public,
7454,"Department of Natural Resources. Division of Oil, Gas, and Mining. Abandoned Mine Reclamation Program",Memoranda of agreement,1984-,Alphabetical by agency.,"These are memoranda of agreements between the division and other state divisions and federal agencies as to who will carry out certain activities in areas of overlapping responsibilities. These agreements are with the Division of Parks and Recreation\, the Division of State Lands and Forestry\, the Division of Wildlife Resources\, the Bureau of Land Management\, the Salt Lake County Public Works Department\, the Division of State History\, the U.S. Forest Service and the U.S. Fish and Wildlife Service.",Retain for 3 year(s),Public,
6692,Salt Lake City (Utah). Public Services. Parks Department. Aviary,Tracy Aviary Advisory Board meeting minutes,1983-1994.,Chronological,"____ These are minutes of regular and special meetings of the Tracy Aviary Board. The board was created in 1983 through city ordinance. Members are appointed by the mayor to make recommendations and to oversee the operations of the aviary and its budget. These minutes include minutes\, budget information\, financial reports\, stock updates\, copies of activity\, and necropsy report\, and bird inventory lists. Tracy Aviary privatized in 1994.",Retain permanently,,
6807,Salt Lake City (Utah). Division of Building Services and Licensing,Operation paint brush project files,1981-,"Alphanumerical by address, thereunder Chronological","These project files document activities under the city's Operation Paint Brush program. This project is funded through federal Community Development funds. It allows any low income city property owner to receive free paint and supplies. These files include application\, correspondence\, paint qualification survey\, inspector's survey of materials\, and copy of requisitions for paint.",Retain for 7 year(s),,
7803,"Department of Natural Resources. Division of Oil, Gas, and Mining. Abandoned Mine Reclamation Program",Correspondence file,1985-,Chronological by date.,"These records contain correspondence between mine owners\, operators\, partners\, principle shareholders\, and developers and the agency. The records may contain information relating to: permits; status of the land; operation plans; geologic information; hydrologic information; fish and wildlife plans; disposal of excess soil; protection of public parks and historic places; and any information\, enquiry\, or instruction needed by the agency regarding reclamation plans and progress. The correspondence provides information about unique agency functions\, policies\, procedures\, or programs.",Permanent. Retain for 3 year(s),Public,
6849,West Valley City (Utah). Police Department,Felony and fatal accident case files,1981-,Numerical by case number,These case files are created as a result of a complaint or other actions with resulting investigation by the police department concerned. They are the central case files for all fatal traffic accidents and felony cases handled by the West Valley City Police Dept.,Retain for 5 year(s),Protected,
6863,Salt Lake City (Utah). Mayor. Division of Risk Management,Deferred compensation files,1981-,"Alphabetical by name, thereunder Chronological","These employee files document deductions to the deferred compensation program. These files include enrollment cards\, changes\, termination of deferral\, refunds\, and related correspondence.",Retain for 75 year(s),,
6864,Salt Lake City (Utah). Mayor. Division of Risk Management,Insurance enrollment cards,1950-,Alphabetical by name,"These cards are enrollment applications completed by individual city employees for health and life insurance. They are used to verify insurance coverage. These cards include name\, address\, social security number\, job title\, date hired\, beneficiaries\, insured individuals\, choice of insurance\, signature of applicant\, and effective date.",Retain for 4 year(s),,
6911,Ogden (Utah). City Engineer,Engineering maps,1984-1986.,Alphabetical by type of map,"These project files document the planning\, design\, and construction of municipally-owned facilities\, structures or systems. They are also used for budget planning and litigation research. They include correspondence\, copies of agreements\, engineer's personal notes\, guarantees and warranties\, testing reports\, reports (daily\, weekly\, monthly)\, and permits to work in the public way for municipality projects such as street drains\, curb and gutter\, sidewalk\, paving extensions\, street construction and repairs to additions to city buildings.",Permanent. Retain for 1 year(s),Public,
6996,Salt Lake County (Utah). County Recorder,Grantor and grantee indexes,i 1928-,Alphabetical by name of grantee/grantor or principal party,"These records are used to index all deeds\, final judgments\, claims\, patents\, or decrees partitioning or affecting the title or possession of real property in Salt Lake County as registered with the county recorder. The information includes names of grantee or grantor; date and type of instrument; date of filing; description of property; and volume and page number where the instrument was recorded.",Retain permanently,Public,
6988,Salt Lake County (Utah). County Recorder,Official records,i 1850-,"Numerical according to book number, thereunder chronological","These are copies of all official records recorded with the county recorder including deeds\, mortgages\, mining records\, military discharges\, etc. Upon payment of fees for the same\, the recorder must record in the ""Official record' book all papers\, documents\, records\, and other writings required or permitted by law to be recorded. In some counties all recorded instruments are compiled together as part of the ""Official records""\, while others compile each type of instrument separately (See Deed records\, Mortgage records\, Mining records\, Water records\, etc.)",Retain permanently,Public,2909 microfilm reels
7023,Salt Lake City (Utah). Police Department,Integrated crime apprehension program tests,1979-,Alphabetical by officer's name,"These are the corrected tests taken by each police officer testing criminal apprehension techniques. The Salt Lake City Police Department received a Criminal Justice Block Grant to establish a training program on integrated crime apprehension. These are the weekly tests given to police officers in the program to determine what was being learned and to gauge the success of the training. This was a one-time program made possible by this federal grant. The information includes name of officer\, score\, questions\,and corrected officer's answers concerning criminal apprehensive techniques.",Retain for 6 year(s),,
7068,Sanpete County (Utah). County Recorder,Official records,i 1878-,"Numerical by book number, thereunder chronological.","The official record is a compilation of the records kept as documents registered by the county recorder. Records were registered together as well as in separate volumes. Contained in the Official Record are: Abstractor bonds\, bills of sale\, medical certification records\, United States Military discharges\, affidavits\, powers of attonrey. lis pendens\, land agreements\, redemption certificates\, gas and oil leases\, deeds\, mortgages\, mining records\, water records\, leases\, and liens. This series also includes certificates of appointments for bishops and stake presidents in the Church of Jesus Chrits of Latter-day Saints.",Retain permanently,Public,
7186,Utah State Tax Commission. Division of Motor Vehicles,Vehicle registrations,1953-,"Chronological, thereunder numerical by internal control number","These registrations document all vehicles registered in the state of Utah. These include registrations for passenger\, freight\, motor carrier\, off-highway\, campers\, motorcycles\, trailers\, and other classes of vehicles. Includes inspection certificate numbers\, bills of sale\, fees paid\, annual renewal sticker numbers\, exemption certificate numbers\, liens\, and other registration and ownership records. Registration materials list the make\, model\, year\, and serial number of vehicle and assessed valuation and taxes paid\, and registered owner's name and address. Could also include other information related to vehicle registrations.",Retain for 15 year(s),Protected,
7421,Salt Lake City (Utah). Police Department,Manual grid summaries files,1976-,Chronological,"These files are used to provide a simple comprehensive reference to police activity by grid and month. They show grid number\, year and criminal offense by monthly statistics for each grid area. They contain summaries of the Manual Grid Maps.",Retain for 55 year(s),,
7449,Salt Lake City (Utah). Police Department,Officer's photo files,1965-,Alphanumerical by officer identification number,These files contain photographs of all sworn and non-sworn officers. They are used for identification purposes. The files contain the actual photograph and accompanying identification number.,Retain until separation,,
7467,"Department of Natural Resources. Division of Oil, Gas, and Mining. Oil and Gas Conservation",Underground Injection Control monthly field injection report,1983-,Chronological,"This is an obsolete report showing the number of barrels of fluid injected into wells. It contains the month\, the name of the unit\, the amount of monthly injected barrels and the total cumulative amount.",Retain until final action,,
7441,Salt Lake City (Utah). Police Department,Print shop daily log,1977-,Chronological,"This log is used to record the daily activity of the print shop. It includes date\, number of impression copies\, title of form\, paper type and color\, binding information\, daily totals\, and name of employee doing printing.",Retain for 5 year(s),,
7452,"Department of Natural Resources. Division of Oil, Gas, and Mining. Oil and Gas Conservation",Audit work papers,1985-,"Chronological, thereunder alphabetical by company name.","These records contain unique information in rough notes or drafts assembled or created and used to prepare or analyze other documents. The information adds proper understanding to the formulation and execution of policies\, decisions\, actions\, or responsibilities.",Retain for 1 year(s),Public,
7469,"Department of Natural Resources. Division of Oil, Gas, and Mining. Oil and Gas Conservation",Underground Injection Control monthly injection well reports,1975-,Chronological,"These are reports submitted by operators of injection pressure and flow rate in the wells. These reports are required by 40 CFR 144.28(g)(2)(ii)(B). Information includes the well name\, section\, township\, range\, county\, field name\, American Petroleum Institute number\, and on a daily basis\, the amount of fluid disposed\, the hours in service\, the maximum pressure\, and the average operating pressure.",Retain permanently,Public,
7483,Department of Health. Bureau of Information Technology,Cost settlement analysis,c. 1985-2006.,None,"This is an analysis of reimbursements received for payments for medicaid services from third part sources\, comparing the current year with the past year. This is part of COM number 68115A\, MARS reports. Information in the analysis includes report date\, effective date of the report\, the category of service\, the provider's identification number\, last year's net reimbursement\, last year's charges\, last year's reimbursement as a percent of charges\, this year's payments\, this year's charges\, this year's payment as a percent of charges\, and over or under payment based on the difference between last year's reimbursement percentage and this year's payment percentage.",Permanent. Retain for 10 year(s),Private,
7577,Utah State Tax Commission. Administration Division,Employee benefit budget reports,1969-,Chronological,Listing of state matching funds paid to employee retirement by low organization number.,Retain for 3 year(s),Public,
7729,Utah State Tax Commission. Technology Management,Individual income tax system,1985-,Numerical by social security number,"This computer data system contains individual income tax information. It is used by the Tax Commission to audit\, edit\, enter data\, verify or work with individual income tax payments\, refunds\, filing or collections. Includes taxpayer name\, address\, telephone number; social security number; filing period; amount withheld; amount of refund or payment; collection or refund notes; and spouse's name.",Retain for 10 year(s),Private,
7804,"Department of Natural Resources. Division of Oil, Gas, and Mining. Abandoned Mine Reclamation Program",National abandoned land inventory update,1978-,Chronological.,"This is a listing of all abandoned mines in the state. It gives the date prepared\, the state name and number\, the problem area number\, the planning unit number and name\, the county\, the location\, the reason for an update (new problem area\, more serious problem\, etc.)\, a description of the health\, safety\, and general welfare problems\, narrative evidence of the problem\, environmental restoration problems\, narrative evidence of hazardous equipment and facilities\, and reclamation costs.",Retain until administrative need ends,Public,
7795,Department of Environmental Quality. Water Quality Board,Water Pollution Control Committee minutes,i 1953-,Chronological,"This is a record of the committee created to establish programs to prevent\, abate\, or control water pollution; to establish standards of water quality in the state; to approve or deny permits to discharge pollution; and to engage in other activities designed to control water pollution. It included the time and place of the meeting\, people present\, issues discussed\, and decisions made.",Permanent. Retain for 1 year(s),,3 microfilm reels
7953,Department of Commerce. Division of Public Utilities. Regulated Carrier Section,Application for ICC exempt registration,1987-1987.,Chronological,"These are applications received from common carriers to be exempted from the licensing provisions under UCA 54 Chapter 6. These forms are used as input documents for the Interstate Commerce Exempt Status Automated File of the Regulated Carrier Section Information System. Information includes the company name and address\, the date\, the company telephone number\, the carrier type\, and the names and addresses of partners.",,Public,
7972,Comm. Corr. Center (women's),American Corrections Association standards files,1985-1986.,None,"Correspondence\, memoranda\, and other records relating to codes of ethics and standards of conduct.",,Public,
8074,Department of Health. Division of Medicaid and Health Financing. Bureau of Coverage and Reimbursement Policy,Medicare policy and procedures manuals,1980-,None,"These are policies and procedures prepared by the federal government for the medicare program. These records include manuals for insurance carriers\, home health agencies\, hospitals\, intermediaries\, provider reimbursement\, skilled nursing facilities\, hospices\, medicare outpatient physical therapy\, medicare health insurance regulations\, and medicare program operations.",Retain until superseded,,
8085,Salt Lake City (Utah). Police Department,Files index,1956-,Chronological,"This is an automated file of police information which can be accessed three ways: by crime code (which lists crime classification\, type of offense\, date and time\, and case number); by address (listing address\, type of offense\, date\, time and case number); and by name (listing name\, type of offense\, date and case number).",Permanent. Retain for 90 year(s),Public,
8077,Department of Health. Division of Medicaid and Health Financing. Bureau of Coverage and Reimbursement Policy,Assistance payments administrative manuals,1974-,none,This is a policy and procedures manual prepared by the Department of Social Services used as a reference source for the division regarding eligibility support for Medicaid.,Retain until administrative need ends,,
8095,Department of Health. Division of Medicaid and Health Financing. Bureau of Coverage and Reimbursement Policy,Recipient participation summary,1981-,None,"This is a statistical profile on the effectiveness of the program in reaching eligible recipients. This is part of COM 68115A\, MARS reports. It includes the run date\, the effective date\, the category of service\, and the category of assistance broken down into figures for the number of eligible recipients\, the number of recipients participating\, the percentage of recipients participating\, the total dollar amount paid\, the average payment per eligible recipient\, the average days from application date to certification date\, the number of claims paid\, the average payment per claim\, the units of service paid\, the average payment per unit of service\, and the average payment per participating recipient. All of these show the figures for the current month\,,the same month last year\, the trend\, and the state fiscal year to date this year and last year.",Retain until administrative need ends,,
8111,Department of Health. Division of Medicaid and Health Financing. Bureau of Authorization and Community Based Services,Recipient participation summary,1981-,None,"This is statistical overview of medicaid recipients showing their degree of participation in the program. This is part of COM 68115A\, MARS reports. It includes the run date\, the effective date\, the category of service\, the category of assistance\, and a list of the number of eligibles\, the number of recipients\, the percentage participating\, the total expenditures\, the average expenditure per eligible recipient\, the average days from application date to certification date\, the number of paid claims\, the average expenditure per paid claim\, the total units of service\, the average expenditure for unit of service\, the average expenditure per recipient\, the percentage of eligible service\, the average expenditure per recipient\, the percentage of,eligible recipients for the current month\, for the same month last year\, the 6 month recipients for the current month\, for the same month last year\, the 6 month recipients for the current month\, for the same month last year\, the 6 month average this year\, the trend\, and the state fiscal year to date this and last year.",Retain until administrative need ends,,
8061,Department of Health. Division of Medicaid and Health Financing. Bureau of Coverage and Reimbursement Policy,Suspense logs,1981-,None,"This is a record of all correspondence written by bureau personnel. It is used as a reference and to number the letters. The record includes the bureau\, the month and year of the log\, the date of the correspondence\, the number assigned to it\, the subject of the correspondence\, the name of the originator\, and the name of the individual to whom it is to be sent.",Retain for 2 year(s),,
8080,Department of Health. Division of Medicaid and Health Financing. Bureau of Coverage and Reimbursement Policy,Health Care Financing administration action transmittals,1973-,None,"These are memoranda sent to the Health Department from the federal Health Care Financing Administration for their information and possible action. The records include memoranda on proposed rule making\, on preparation for quality control reviews\, and on guidelines for proficiency examinations. While some of these memoranda are strictly for informational purposes\, others either give the department an opportunity to take action (submit comments on proposed federal rules) or require the department to take action (improve case documentation). Information in the memoranda includes the dates of the memoranda\, the transmittal number\, the subject of the memoranda\, and the date by which action\, if any\, must be taken.",Retain for 2 year(s),,
8097,Department of Health. Division of Medicaid and Health Financing. Bureau of Coverage and Reimbursement Policy,Recipient cost summary,1981-,None,"This is an analysis of the costs of the medicaid program. This is part of COM 68115A\, MARS reports. It includes the run date\, the effective date\, the category of service\, a breakdown of recipients by category showing the number of claims paid for the year to date\, the cost share amounts (total\, average\, and trend)\, the average claim payments\, and the average claim cost.",Retain until administrative need ends,,
8081,Department of Health. Division of Medicaid and Health Financing. Bureau of Coverage and Reimbursement Policy,Reference file,1974-,None,"These are miscellaneous documents kept for reference purposes by the technical writing unit. The files include a copy of the division's training plan for fiscal year 1979\, departmental correspondence\, comments on rule changes submitted by the general public\, and implementation memoranda.",Retain for 1 year(s) or until administrative need ends,,
8106,Department of Health. Division of Medicaid and Health Financing. Bureau of Coverage and Reimbursement Policy,Medicare participation analysis,1981-,None,"This is an analysis of the amount of participation in medicare in the state. This is part of COM 68115A\, MARS reports. It includes the run date\, the effective date\, the number of persons eligible for medicare and the number of claims denied\, paid\, processed\, and in suspense and the expenditures for the current month\, same month last year\, six month average this year\, state fiscal year to date this year and last year\, and federal fiscal year to date.",Retain until administrative need ends,,
8123,Department of Health. Division of Medicaid and Health Financing. Bureau of Authorization and Community Based Services,Provider master file update listing,1981-,None,"This is a computer output listing all changes to the provider master file. This record includes the run date\, the old provider identification number\, the transaction code\, and a description of the change input to the master file.",Retain until administrative need ends,Private,
8131,Department of Health. Division of Medicaid and Health Financing. Bureau of Authorization and Community Based Services,Credit balance report,1985-,None,"This is a computer output listing health care providers who are owed money from medicaid. Used by the staff to answer inquiries from providers. It includes the run and report dates\, the provider's identification number\, the transaction control number\, the recipient's identification number\, the type of claim\, and the amount of reimbursement.",Retain until superseded,Private,
8092,Department of Health. Division of Medicaid and Health Financing. Bureau of Coverage and Reimbursement Policy,Third-party payment analysis,undated,None,"This is an analysis of the number and amount of third party payments received on medicaid claims. This is part of COM number 68115A\, MARS reports. It includes the report date\, the effective date of the report\, the category of service\, the provider identification number\, the number of claims\, the number of claims with third party payments\, the percentage of claims with third party payments\, the total claim dollars\, the third party dollars\, and the third party dollars as a percentage of the total claim.",Retain until administrative need ends,,
8108,Department of Health. Division of Medicaid and Health Financing. Bureau of Authorization and Community Based Services,County expenditure summary and analysis,1981-,None,"This is an analysis of the amount of money spent on the medicaid program by county. This is part of COM 68115A\, MARS reports. It includes run date\, effective date\, month of the report\, the county\, the medical assistance category\, and the number of inpatient claims\, physician claims\, nursing home claims\, pharmacy claims\, other claims\, total claims\, and the total dollar amount. The Analysis Report gives these figures by county while the Summary Report shows the totals for all counties.",Retain until administrative need ends,,
8126,Department of Health. Division of Medicaid and Health Financing. Bureau of Authorization and Community Based Services,Lost check tracer file,1985-,None,"This is a file used to resolve claims by health care providers that they have not received payment for claims they have submitted. This record includes provider inquiry sheet\, check loss affidavit\, stop payment request\, the date of inquiry\, the name\, address\, and telephone number of the individual calling\, the provider's name and identification number\, the nature of the inquiry\, the client's name and identification number\, the amount of the missing payment\, the date billed\, the remittance date\, the type of claim submitted\, whether the claim was under medicare\, the date the inquiry was researched\, the date of response and if the provider was satisfied\, the number of the lost warrant\, the signature of the claimant\, and the date a copy of the cancelled,check was sent to the claimant or a stop payment was issued.",Retain for 5 year(s),Private,
8142,Department of Health. Division of Medicaid and Health Financing. Bureau of Authorization and Community Based Services,MedUtah numeric reinstated list,1985-,None,"This is a computer output list of those individuals who had been suspended from the MedUtah program and have been reinstated to the program. This list includes the run date\, the family last name\, the case number\, the individual's identification number\, the category code\, the name\, age\, sex\, and date of birth of the recipient\, and the date the case opened.",Retain for 1 year(s),Private,
8109,Department of Health. Division of Medicaid and Health Financing. Bureau of Authorization and Community Based Services,Drug usage frequency report,1981-,None,"This is an analysis of the various drugs prescribed by medicaid providers and the frequency with which each drug is prescribed. This is part of COM 68115A\, MARS report. It includes the run date\, the effective date\, the therapeutic class\, the drug name and code number\, the total prescriptions\, the percent of all drugs\, the percent of drug class\, and the average quantity dispensed\, the total expenditures\, the percent of expenditures of all drugs and of the drug class and the average expenditures and usage by rank for class and expenditure and by all drugs by number and by expenditure.",Retain until administrative need ends,,
8135,Department of Health. Division of Medicaid and Health Financing. Bureau of Authorization and Community Based Services,Referral form,1983-,Chronological,"This is for clients who choose to have a primary care physician must go to that physician for all medical treatment. If the client requires treatment that the primary care physician cannot provide\, this form must be completed for the treatment to be covered. This form is also used as an input document to the MMIS data system. It includes the name of the health care plan or insurer\, the patient's name and date of birth\, the insured's name\, identification number\, and group number\, the name\, address\, and phone number of the consulting physician\, the medical problem needing treatment\, the services requested (assume care for disorder\, surgery\, etc.)\, the signature\, and license number of the primary care physician\, the date the referral was authorized\,,and the name\, address\, and telephone number of the primary care physician.",Retain for 8 year(s),Private,
8152,Department of Health. Division of Medicaid and Health Financing. Bureau of Authorization and Community Based Services,Medical eligibility directory,1981-,None,"This is a COM listing of individuals eligible for medical assistance. It includes date of the report\, the client's name and identification number\, the case number\, the medical eligibility date\, the client's sex\, assistance category\, and the beginning and ending dates of medical eligibility.",Retain until administrative need ends,Private,
8160,Department of Health. Division of Medicaid and Health Financing. Bureau of Authorization and Community Based Services,Recipient suspense file maintenance,1981-,None,"This is a part of COM 68075B\, MMIS RCT21\, RCT30\, RCT31 reports. It includes the report date\, the case number\, the recipient identification number\, the recipient's name\, the action taken (i.e.\, identification number corrected)\, and the new case number.",Retain for 1 year(s),Private,
8105,Department of Health. Division of Medicaid and Health Financing. Bureau of Coverage and Reimbursement Policy,Drug usage eligibility classification,1981-,None,"This is an analysis of the drug usage by medicaid recipients. This is part of COM 68115A\, MARS reports. It includes the run date\, the effective date\, the therapeutic class\, the category of assistance\, the number of recipients\, the percentage of recipients by category of assistance\, the dollar amount of usage\, the total number of prescriptions\, and the percentage of usage per category of assistance.",Retain until administrative need ends,,
8138,Department of Health. Division of Medicaid and Health Financing. Bureau of Authorization and Community Based Services,Medicaid information bulletins,1984-,None,"These are copies of bulletins sent to health care providers explaining changes in policy and procedures. The record includes the issue date\, the effective date of the change\, the bulletin number\, the subject of the bulletin\, the name and title of the originator\, a list of those to whom the bulletin is going\, and a description of the changes.",Retain until administrative need ends,,
8163,Department of Health. Division of Medicaid and Health Financing. Bureau of Authorization and Community Based Services,Transactions made on recipient eligibility,1981-,None,"This is a part of COM 68075A\, MMIS RCT09\, RCT10\, RCT32\, RCT11\, RCT12 reports. It includes the report date\, the recipient's name and identification number\, the reason for the error\, and the correction made.",Retain for 1 year(s),Private,
8189,Department of Health. Bureau of Information Technology,Error frequency analysis,c. 1985-2006.,None,"This is an analysis of the frequency of errors in the medicaid program. This is part of COM 68115A\, MARS reports. It includes the run date\, the effective date\, the category of service\, the month of the report\, the provider identification number\, and for each provider\, the number of claims paid\, the number of claims suspended\, the percentage paid from suspense\, the number of claims denied\, the number of claims overridden\, and the average errors per 100 paid claims.",Permanent. Retain for 10 year(s),,
8165,Department of Health. Division of Medicaid and Health Financing. Bureau of Authorization and Community Based Services,"MMIS RCT51, RCT53, RCT55, RCT57, RCT50 reports",1981-,None,This is a COM run 68075C prepared monthly consisting of a number of reports concerning recipients in the Family Health Program. The COM consists of reports number 08166-08170.,Retain for 1 year(s),,
8192,Department of Health. Bureau of Information Technology,Provider claim filing system,c. 1985-2006.,None,"This is an analysis of the pattern of claim filing by providers. This is part of COM 68115A\, MARS reports. It includes run date\, effective date\, category of service\, the provider identification number\, the total claims paid\, the total amount paid\, the average number of days to filing\, the claims received in 1-30 days\, 31-60 days\, 61-90 days\, 4-6 months\, and more than 6 months\, giving both the number of claims and the amount paid.",Permanent. Retain for 10 year(s),,
8262,Department of Health. Bureau of Health Promotion,Health promotion and risk reduction staff meeting minutes,1986-,Chronological,This is a copy of the divisional staff meetings. It is kept by the bureau for reference purposes.,Retain for 1 year(s),,
8125,Department of Health. Division of Medicaid and Health Financing. Bureau of Authorization and Community Based Services,Advance payment program report,1985-,None,"This is a computer output also used as an input document. This is used to inform the bureau of any payments to the health care providers and they in turn input the information into their system. This record includes the run and report date\, the name and identification number of the heath care provider\, the advance payment program amount\, the beginning amount\, the amount of submitted claims\, the adjusted advance payment program amount\, the paid amount\, and the ending advance payment program amount.",Retain for 1 year(s),Private,
8148,Department of Health. Division of Medicaid and Health Financing. Bureau of Authorization and Community Based Services,Medical claims,1985-,None,"These are reimbursement claims filed by medical providers for services covered by medicare and medicaid. This record includes dentists invoices\, health insurance claim forms\, pharmacy claim forms\, outpatient claims\, long-term care turnaround documents\, the patient's name\, address\, telephone number\, date of birth\, sex; the name and address of the insured party\, the insured's identification number and group number; the relationship between the patient and the insured; information on health insurance coverage\, if any; the signatures and dates of signature of the patient and the person who is to authorize payment; the date of the illness or injury; the date the patient first received treatment; the name of a referring physician\, if any\, and the,provider identification number; if the treatment was due to accident\, Early and Periodic Screening\, Diagnosis and Treatment Services\, or child abuse; the prior authorization number; a description of the service provided; the procedure code; the charge per service; the name\, address\, and provider number of the health care provider; the total charges; the signature of the reviewer and the date the form was reviewed; and the signature and date of signature of the health care provider.",Retain for 7 year(s),Private,
8164,Department of Health. Division of Medicaid and Health Financing. Bureau of Authorization and Community Based Services,Recipient sequential process exception report,1981-,None,"This is a part of COM 68075A\, MMIS RCT09\, RCT10\, RCT32\, RCT11\, RCT12 reports. It includes the report date\, the name and identification number of the recipient\, and the reason for the error.",Retain for 1 year(s),Private,
8182,Department of Health. Bureau of Information Technology,Expenditure analysis,c. 1985-2006.,None,"This is an analysis of the programs covered by medicaid and the amount spent for each one. This is part of COM 68115A\, MARS reports. The information in this analysis includes the report date\, the effective date\, the category of service\, the category of aid (categorically needy\, money payments; categorically needy\, no money payment; and medically needy; all three categories are further broken down into aged\, blind\, disabled\, Aid to Families with Dependent Children (AFDC) child\, AFDC adult; and medically indigent; migrant medical; and refugee other). Gives for each category: payment totals and trends\, units of service totals and trends\, service unit per eligible recipient average and trend\, and average cost per eligible recipient average and trend\, and,total payments and total units of service.",Permanent. Retain for 10 year(s),,
8151,Department of Health. Division of Medicaid and Health Financing. Bureau of Authorization and Community Based Services,Bi-monthly medical assistance client listing,1981-,Numerical by case number,"This is a COM listing issued bi-monthly of the clients receiving medical assistance. It includes report date\, county or district code\, type of assistance\, category of assistance\, case number\, client identification number\, client name\, effective date of assistance\, client's date of birth\, sex\, and the amount of assistance payments.",Retain until administrative need ends,Private,
8168,Department of Health. Division of Medicaid and Health Financing. Bureau of Authorization and Community Based Services,Recipient reinstated list,1981-,None,"This is a part of COM 68075C\, MMIS RCT51\, RCT53\, RCT55\, RCT57\, RCT50 reports. It includes run date\, family last name\, case number\, individual's identification number\, the category code\, the name\, age\, sex\, and date of birth of the recipient\, and the date the case opened.",Retain for 1 year(s),Private,
8204,Department of Health. Bureau of Information Technology,Medical assistance program status,1985-2006.,None,"This is a statistical overview of the medicaid program. This is part of COM 68115A\, MARS reports. It includes run date\, effective date\, and a status report on recipients (gives number eligible\, number participating\, the percent participating\, and the average cost per participating recipient)\, providers (gives number enrolled\, the number participating\, the percent participating\, the average payment per participant\, the total service units rendered\, and the average units per participating provider)\, claims processing operations (gives total number processed\, the percentage paid\, the number paid\, the dollar value paid\, the number denied\, the percentage denied\, and the dollar value of claims denied).__Each category shows the figures for the,current month\, the same month last year\, the state fiscal year to date this and last year\, the federal fiscal year to date\, and the 6 month average this year.",Permanent. Retain for 10 year(s),,
8161,Department of Health. Division of Medicaid and Health Financing. Bureau of Authorization and Community Based Services,"MMIS RCT09, RCT10, RCT32, RCT11, RCT12 reports",1981-,None,This is a daily COM run number 68075A consisting of updates of errors found in various MMIS reports.,Retain for 1 year(s),Private,
8169,Department of Health. Division of Medicaid and Health Financing. Bureau of Authorization and Community Based Services,Recipient deleted list,1981-,None,"This is a part of COM 68085C\, MMIS RCT51\, RCT53\, RCT55\, RCT57\, RCT50 reports. It includes run date\, family last name\, case number\, individual's identification number\, the category code\, the name\, age\, sex\, and date of birth of the recipient\, and the date the case opened.",Retain for 1 year(s),Private,
8187,Department of Health. Bureau of Information Technology,Medicaid financial summary,c. 1985-2006.,None,"This is a statistical analysis of the costs of medicaid program. This is part of COM number 68115A\, MARS reports. It includes the run date\, effective date\, and a list of fund types broken down by budget\, expenditures\, variance dollars\, variance percentage\, and dollar values of claims in suspense showing\, in columnar form\, the current month figures\, same month last year\, six month average this year\, the state fiscal year to date this and last year\, and the federal fiscal year to date.",Permanent. Retain for 10 year(s),,
8259,Department of Health. Bureau of Health Promotion,Health promotion and risk reduction executive staff meeting minutes,1986-,Chronological,This is the office's copy of the minutes of the executive staff meetings. It is sent to the bureau for reference purposes.,Retain for 1 year(s),,
7744,"Department of Natural Resources. Division of Oil, Gas, and Mining. Coal Regulation",Inspection and Enforcement state monthly inspection report,1982-,Chronological,"These are monthly reports sent to the Office of Surface Mining reporting on state's mining regulatory activities. Information includes permit activities (applications received\, permit issued\, amendments received\, and permit amendments issued)\, the number of active and reclamation mines\, the number of exploration applications and permits\, and the number of regulated facilities. For each category numbers are given for the number on federal and non-federal land and of the number of acres.",Permanent. Retain for 3 year(s),,
7867,Utah State Tax Commission. Technology Management,Sales and use tax system,1985-,Numerical by account number.,"This computer data system is used by the Tax Commission to audit\, collect\, investigate and deal with individuals and businesses who collect state sales tax and use tax for retail items or for services rendered.",Retain for 15 year(s),Exempt,
7958,Utah State Tax Commission. Technology Management,Withholding tax system,1985-,Numerical by account number,"This computer withholding system is used by the Tax Commission to audit\, collect\, or deal with employers and employees on state tax withheld from salaries. Contains name\, address\, phone number and account number of business; name\, address\, social security number\, salary\, deductions and amount withheld from employee for state taxes.",Retain for 15 year(s),Exempt,
7194,Salt Lake County (Utah). County Treasurer,Tax receipts,1950-,"Chronological by posting date, thereunder numerical by transaction number and receipt number","These receipts are issued for the payment of property taxes. They are used for verification that tax payments were received. There two payment categories\, those paid at the treasurer's office and those paid at banks authorized to accept prepayments. The receipt includes the receipt number\, run number\, and copy of the check.",Retain for 7 year(s),Public,
7064,Iron County (Utah). County Recorder,Official records,1974-,Numerical by book and page,"The official record is a compilation of records kept by the county recorder. Beginning in 1916 records were registered together as well as in separate series. Contained in the official record are abstractor bonds\, bills of sale\, medical certification records\, United States military discharges\, affidavits\, powers of attorney\, list pending\, land agreements\, redemption certificates\, gas and oil leases\, deeds\, mortgages\, mini records\, water records\, leases\, and liens. This series also inludes certificates of appointments for bishops and stake presidents in the Church of Jesus Christ of Latter-day Saints.",Retain permanently,Public,6 microfilm reels
7159,Labor Commission. Industrial Accident Division,Workers' compensation case files,1950-,Numerical by case number.,"These files document an employee's injuries\, eligibility for workmen's compensation benefits\, and any further legal or medical actions. Information includes employers' first reports of injuries\, physicians' medical and surgical reports\, medical correspondence and bills\, insurance documents\, and legal forms needing responses. Files may also include silicosis reports\, X-rays\, psychiatric reports\, correspondence from relatives\, divorce decrees\, adoption papers\, savings account information\, assets of applicants and family members\, bankruptcy reports\, and commission orders.,Records include forms\, first report of injury\, reports\, correspondence\, and related medical and investigative records regarding on-the-job injuries\, whether or not a claim for compensation was made. See Utah Code 34A-2 for Worker's Compensation Act.",Permanent. Retain for 100 year(s),Private,
7275,Public Service Commission,Deposits with State Treasurer,1983-,Chronological,Cash receipt transaction forms accompanying agency deposits to the State Treasurer's Office. These records include documentation of payments from the utility companies to the agency.,Retain for 3 year(s),Public,
7210,Industrial Commission,Insurance fund claim files,1910-1987.,Chronological.,"This records series is created by Workers Compensation Fund as claim files for injury reports that are submitted to the agency. Adjusters use these files to maintain and update history and payments to claimants and to document claims records and other data. The contents of the files contain employers reports of injury\, wage and salary information\, job descriptions\, medical and physical therapy\, hospital records\, recorded statements\, court orders\, confidential personnel records\, bills\, and copies of checks.",Retain for 80 year(s),Public,
7273,Salt Lake City (Utah). Police Department,Policies and procedures files,1950-,Chronological,These files contain the internal polices and procedures used for governing all employees of the police department. They are regularly updated.,Retain for 3 year(s),,
7266,Salt Lake City (Utah). Police Department,Legal counsel files,1977-,Chronological,"These are the administrative files containing the correspondence with the City Attorney's Office regarding legal opinions\, lawsuits\, police accidents\, and other pertinent situations.",Retain for 10 year(s),,
7278,Public Service Commission,Warrant requests,1983-,Chronological.,These are requests from the agency to the Division of Finance to pay vendors for supplies and/or services.,Retain for 7 year(s),Public,
7270,Salt Lake City (Utah). Police Department,Police related petitions files,1981-,Chronological,"These files contain petitions from the public requesting police assistance for parades\, street closures\, fireworks displays\, and crowd control. These petitions require Police Department approval and copies are maintained for reference purposes.",Retain for 1 year(s),Public,
7281,Public Service Commission,American Express monthly statement,1983-,Chronological,"These are summary reports generated by American Express showing expenditures made by state employees involving American Express. It consists of a monthly accounts control report\, giving the cardholder\, the account number\, and the amount of charges.",Retain for 3 year(s),,
7272,Salt Lake City (Utah). Police Department,Police history scrapbooks,1969-,Chronological,"These are large scrapbooks containing articles on Police activity through the years. These articles are taken from daily newspapers and contain for example: items concerning current police investigations\, or police chief or personnel changes. They are used for creating a history of the Police Department.",Retain permanently,,
7282,Public Service Commission,Budget background records,1983-,Chronological,"These are working papers\, cost statements\, drafts of appropriation language sheets\, and other rough data used in the preparation of annual budget estimates.",Retain for 2 year(s),,
7277,Public Service Commission,Printing work orders,1983-,Chronological,,Retain for 1 year(s),,
7265,Salt Lake City (Utah). Police Department,Administrative files,1977-,Alphanumerical by category in calendar year,"These are the administrative files of the police department. They include correspondence concerning law enforcement matters\, statistical information\, reports\, and transfer forms. These files fall into two main categories: a) Internal administration or housekeeping records. In general these records relate to the office organization\, staffing procedures; day to day administration; and b) records not duplicated elsewhere which document the administration of the chief of police\, his policies.",Retain for 5 year(s),,
7279,Public Service Commission,Interdepartmental transfers,1983-,Chronological.,This is a request to transfer funds to another agency's account.,Retain for 1 year(s),Public,
7294,Utah State Tax Commission. Property Tax Division,Property tax appraisal worksheets,1975-,Alphabetical by classification,"These worksheets summarize data about taxpayer's property so that an evaluation can be determined as to the amount of property tax that a taxpayer should be assessed. Official tax records are generated from these work sheets. This record includes property photographs\, and taxpayer's financial and statistical data (excluding federal regulatory reports such as I.C.C.\, FERC\, and F.C.C.) pertaining to the property - including the taxpayer's name\, address\, social security number and property details.",Retain for 10 year(s),Exempt,
7284,Public Service Commission,Payroll posting to position control,1983-,Chronological,These are reports from the Division of Finance indicating the status of agency payroll transactions.,Retain for 2 year(s),Private,
7285,Public Service Commission,Payroll register,1983-,Chronological,,Retain for 3 year(s),Private,
7377,Salt Lake City (Utah). Police Department,Data management information systems activity report,1977-,Chronological,"This monthly computer printout contains information on crime and police performance for various areas and management structures. This report includes the type of offense by day of week and two hour time period; case clearance summary; recovered vehicles; type of police activity; time of officer involvement; and stolen\, recovered\, damaged property by type and value.",Retain for 90 year(s),,
6499,Manpower Planning Committee,Manpower plans,s 1969.,,"Holdings\, three reports: (1) Balance of State\, Comprehensive Manpower [CAMPS] Plan\, Fiscal Year 1970\, Part A [first draft\, April 21\, 1969]; and (2) Balance of State\, Comprehensive Manpower [CAMPS] Plan\, Fiscal Year 1970\, Part A [second draft\, final\, May 8\, 1969] and Part B [September 1969]; (3) Ogden Area Comprehensive Manpower [CAMPS] Plan\, Fiscal Year 1970\, Part A [May 8\, 1969] and Part B [September 1969].",,Public,
7425,Salt Lake City (Utah). Police Department,Assignment activity card file,1978-,chronological,"These card files contain a record of each employee stating their assignment and job activity. They are used to prevent the creation of phantom employees. The cards contain the name of employee\, date started\, all salary changes\, picture of employee\, changes of assignments\, and date of termination.",Retain for 58 year(s),,
7393,Department of Health and Human Services. Division of Child and Family Services. Price Office,Home energy assistance target program files,1991-,None,"These case files are created by home energy assistance target eligibility workers. The purpose of the record is to gather information to verify and determine eligibility for home energy assistance. Information gathered for verification purposes include age\, employer\, date of birth\, marital status\, name\, national origin\, number of children\, race and ethnic grouping\, salary and income information\, sex\, signature of client\, social security number\, and telephone number.",Retain for 5 year(s),Private,
7437,Salt Lake City (Utah). Police Department,Training publication files,1978-,Alphabetical by category,These files contain forms and publications used in officer training classes. Some materials are created by the Salt Lake City Police Department others are supplied by POST or other agencies. They are important to document types of materials used in the training.,Retain for 50 year(s),,
7446,Salt Lake City (Utah). Police Department,Physical examinations files,1978-,Alphabetical by name,"These files contain records of officer's physical examinations. They are required every two years for officers under the age of forty and annually after age 40. These files contain scheduling information along with officer's name and identification number\, date of birth\, date of hire and date of last physical exam\, These files include a log where information is accessible by date of last physical examination and includes officer's name\, ID number\, ID number\, division\, hire date\, and date of birth.",Retain until separation,,
7460,"Department of Natural Resources. Division of Oil, Gas, and Mining. Abandoned Mine Reclamation Program",Public comments on abandoned mine reclamation plan,1982-,Chronological.,"This file contains the record of public comments on the proposed state plan. Public input into the plan is required by 30 CFR 884.14. The file includes written comments\, notice of public hearing and hearing transcripts.",Permanent. Retain for 3 year(s),Public,
6611,Utah State Tax Commission. Property Tax Division,Assessment sales ratio study work papers,i 1984-,"Chronological, thereunder alphabetical by county.","These records document assessed values and actual sales prices of properties. UCA 59-2-704(1)(1990)\, requires the Tax Commission to conduct studies ""of the relationship between the value shown on the assessment roll and the market value of the property to determine assessment-sales ratios for taxable real property."" UAC R884-24-34P(1990)\, describes the use of appraisal information in conjunction with UCA 59-2-704(1990). Contains assessment data report\, real property transfer survey\, and copies of warranty deeds. Also includes name and address of buyer and seller of property; address of property sold; date of sale; sale price and down payment amount\, type of sale (court order\, sale between relatives\, etc.); category of property (vacant land\, residence\,,etc.); whether use of property changed; if personal property was included in sale; financing type; if real estate broker and/or agent was used; reasons why sale may has been less than fair market value; page in county where transaction was recorded; property serial number; and description of property.",Retain for 5 year(s),Protected,
7423,Provo City School District (Utah),Accounts payable,1987-,Numerical by vendor number,"these are records used to pay school districts bills. These files consist of a copy of the checks\, invoices\, purchase orders\, receiving reports and requisitions.",Retain for 4 year(s),Public,
6624,Alpine (Utah),Justice docket,1876-1890.,Chronological,"Actions taken of charges brought before the Justice. The records contain the name\, date\, charges\, circumstances\, and disposition of the case.",Retain permanently,Public,
7448,Salt Lake City (Utah). Police Department,Lawsuits and investigations against officers files,1978-,Chronological,These files contain copies of all documentation associated with each lawsuit filed against police officers. These are used for internal investigation purposes. They include a copy of the original lawsuit from the courts and any reports pertaining to the case.,Retain for 7 year(s),,
6676,Park City (Utah). Planning,Building permit files,1980-,"Numerical and alphanumerical, thereunder by street name and number.","These permits are issued as official building authorization for a variety of actions (construction\, demolition\, the installation of plumbing\, electrical or mechanical equipment\, and the placement of barricades). They contain inspection requests\, inspection reports\, certificates of occupancy\, and any pertinent information relating to the project. They may also contain water source\, sewer system\, flood plain\, and tank certificates.",Permanent. Retain for 10 year(s),Public,
7534,Pleasant Grove (Utah),Building permit files,1956-,Chronological,"These files contain the permits issued as official building authorization for a variety of actions (construction\, demolition\, the installation of plumbing\, electrical or mechanical equipment and the erection of barricades). They contain inspection requests\, inspection reports\, certificates of occupancy and any pertinent information relating to the project. They may also contain water source\, sewer system\, flood plain\, and tank certificates. The files are arranged numerically by permit number or alphanumerically by address. Prior to 1972\, the files only contain a spreadsheet.",Permanent. Retain for 7 year(s),Public,
6682,San Juan County (Utah). County Recorder,Official records,i 1919-,"Numerical by book number, thereunder chronological","These are copies of all official records recorded with the county recorder including deeds\, mortgages\, mining records\, military discharges\, etc. Upon payment of fees for the same\, the recorder must record in the ""Official record' book all papers\, documents\, records\, and other writings required or permitted by law to be recorded. In some counties all recorded instruments are compiled together as part of the ""Official records""\, while others compile each type of instrument separately (See Deed records\, Mortgage records\, Mining records\, Water records\, etc.)",Retain permanently,Public,
6806,Salt Lake City. Division of Building and Housing Services,Sign card file,1954-1977.,Alphanumerical by address,"This card file documents all permits issued for the placement of signs by Building and Housing Services. It is used for reference purposes. This card includes address\, name of contractor\, date and inspection record.",Retain for 50 year(s),,
6746,Board of Education. Office of Education. Teaching and Learning,Out of state applications,1967-,Alphabetical by surname,"These records are composed of applications for certification by persons who received their teaching education outside Utah. For foreign applicants\, these records may\, de facto\, become the record copies of their records if the originals are destroyed in the foreign country. Included are college transcripts\, letters of recommendation\, a personal information card\, copies of any out of state certificates\, and occasionally letters of inquiry. The personal information cards include the name\, sex\, date and place of birth\, marital status\, ethnic background\, degrees earned\, social security number\, and citizenship status of the applicant. The application contains this information and the phone number of the applicant and any certificates held by the applicant.",Retain for 50 year(s),Private,
6800,Salt Lake City (Utah). Division of Building Services and Licensing,Demolition case files,1976-,Alphanumerical by address,"These case files document city ordered demolitions of substandard or hazardous buildings. They are used for research and litigation purposes. These files include correspondence; title report; notice of demolition; copies of legal documents such as order to show cause\, findings of fact and conclusions of law\, or order to demolish; heating preparation documentation; appraisal; cost estimate of repair versus demolition; copy of contract; bias; building official's report; tax liens; and pictures of premises.",Permanent. Retain for 50 year(s),,
7716,Logan (Utah). Municipal Court,Civil index,undated.,Alphabetical by surname.,Name index to plaintiff and to defendant for cases 1 through 13289.,,Public,
6804,Salt Lake City (Utah). Division of Building Services and Licensing,Enforcement case files,1972-,Alphanumerical by address,These case files document housing and zoning complaints. They are used to document municipal actions concerning the complaints and for reference purposes. They are arranged by address or name of complainant.,Retain for 10 year(s),Public,
7439,Salt Lake City (Utah). Police Department,Firearms inventory card files,1975-,Alphabetical by manufacturer's name,"These card files list all firearms in Police Department's inventory. Cards contain name of manufacturer\, serial number\, model\, caliber\, to whom issued\, by whom issued\, and date issued. Also contains the ""Inventory Control Signature Card"" for use when firearms officer used to issue weapon and a ""Weapons Inspection & Inventory"" Card. This is a color coded file that shows illegal weapons that cannot be resold\, and guns not serviceable which are used for training purposes\, inspections\, etc.",Retain until disposition of asset,,
7440,Salt Lake City (Utah). Police Department,Firearms disposal records,1971-,Chronological,"These files contain the records of firearms that have been disposed of either through sale or trade. They include the name of the manufacturer\, serial number\, model\, caliber\, method of disposal\, date of disposal\, name of business sold or traded to\, and bid number.",Retain permanently,,
7462,"Department of Natural Resources. Division of Oil, Gas, and Mining. Abandoned Mine Reclamation Program",Archeological evaluation of cultural resources report,1985-2009.,Chronological.,This is a report assessing the historical significance of coal mining areas and the effect the mine reclamation actions will have on significant historical properties and suggestions regarding appropriate mitigation measures.,Permanent. Retain for 3 year(s) after completion of publication or report,Public,
7482,Department of Health. Bureau of Information Technology,"Medicaid Management Information System, Management and Administrative Reporting System reports",c. 1985-2006.,None,"This is computer output microfiche number 68115A consisting of a number of management reports used by the agency for policy planning\, program evaluation\, federal reporting\, accounting\, auditing\, and monitoring of the medicaid program.",Permanent. Retain for 10 year(s),Private,
7453,"Department of Natural Resources. Division of Oil, Gas, and Mining. Abandoned Mine Reclamation Program",Abandoned mine reclamation project files,1983-,Alphabetical by county name.,"These are the files dealing with the reclamation of abandoned mines in the state. This activity is funded through federal grants awarded under 30 CFR Part 886. The file include a technical file\, legal file\, realty file\, precontract file\, and contract file. Information includes maps\, environmental assessment\, pictures\, cultural resource information\, executed right of ways\, notice of public hearings\, eligibility information\, and other related records.",Permanent. Retain for 3 year(s) after separation,Public,
7471,"Department of Natural Resources. Division of Oil, Gas, and Mining. Oil and Gas Conservation",Annual fluid injection report,1983-,Alphabetical by operator,"This is an annual report of the well injections as required by 40 CFR 144.28. It is used by the division to review the activities at the wells to identify any problem areas. Information includes the purpose of the fluid injection\, the section\, township\, range\, county\, pool name\, formation name\, authorizing order number\, order date\, nature of injection fluid\, daily average injection\, average well head injection pressure\, disposal means\, and report of well testing or repair performed.",Retain permanently,,
7540,Department of Health and Human Services. Community Health and Well-Being. Division of Population Health. Office of Communicable Diseases.,Tuberculosis active case charts,1961-,Alphabetical by local health district,"As stated in the Utah Code [UCA 26-6] of Communicable Disease Rules\, these are the medical records of those individuals in the state who have had tuberculosis and whose disease is either in transmission or have died. They include Tuberculosis Investigation\, Case Information\, Request for Tuberculosis Contact and Tuberculin Reactor Follow-up\, Request for Roentgenologecal Interpretation\, and Tuberculin Skin Testing Worksheet. Information includes age\, birthplace\, brothers and sisters\, condition of living quarters\, current and past addresses\, date of birth\, employer\, ethnic group\, marital status\, medical information\, military service\, name\, name of kin\, national origin\, number of children\, occupation\, physical characteristics\, race\, sex\, signature\, telephone number the results of tuberculin tests\, and a complete record of the patient's treatment.",Retain for 50 year(s),Exempt,
7457,"Department of Natural Resources. Division of Oil, Gas, and Mining. Abandoned Mine Reclamation Program",Abandoned mine reclamation plan,1981-2009.,None.,"This is the plan developed by state setting forth how the state intends to implement the Abandoned Mine Reclamation Project. This plan is required under 30 CFR 884.13. It includes the governor's designation of authority\, policies and procedures\, and assurance of compliance with federal regulations.",Retain permanently,Public,
7480,Department of Health,Correspondence files,1972-2015.,None,"These records contain all outgoing and incoming correspondence of the department/division heads. They include memoranda\, correspondence\, requisitions\, purchase orders\, and other material related to the management and operation of the department/division.",Retain permanently,Private,
7571,District Court (First District),Civil and criminal case blotters,1890-1891.,Chronological by date.,"Two blotters (one labeled minute book) of C.H. McClure\, Clerk. Records abbreviated notes on the cases and orders logged during a day. Includes cases from Cache\, Weber\, Box Elder counties. One volume covers 31 July 1890 to 25 February 1891; the other covers 26 February to 25 September 1891.",,Public,
7719,Logan (Utah). Municipal Court,Criminal index,undated.,Alphabetical by defendant surname.,"Name index to defendants in criminal cases\, for case nos. 2 through 25\,578.",,Public,
7720,Board of Education. Office of Education. Teaching and Learning,Christa McAuliffe Fellowship award files,1987-,Chronological,"Accepted proposals and applications\, contracts\, project reports\, studies\, certificates\, agreements\, memoranda\, correspondence\, and other records relating to receipt\, review\, award\, evaluation\, status and monitoring of grants; allocation of funds and project budgets.",Retain for 5 year(s) after expiration of contractual agreement,Public,
7788,Utah State Tax Commission. Technology Management,International fuel tax agreement system,1989-,Numerical by account number,"This computer system is used by the Motor Vehicle and Auditing Divisions to track who pays fuel and highway usage taxes through the International fuel tax agreement interstate compact. Information includes commercial vehicle registration data\, periods of assessment and mileage\, amount of fuel used\, home state of user\, and tax liability for Utah and other compact states. Also contains name\, address\, telephone number of user\, account number\, and social security number.",Retain for 15 year(s),Protected,
7728,Utah State Tax Commission. Technology Management,Delinquent tax collection system,1987-,Numerical by account number.,"This computer data system is used by the Tax Commission Collection Division\, to identify those taxpayers who owe the state unpaid warrants\, taxes or assessments. UCA_59-1-706(2)_(1990)\, gives the Tax Commission the authority to establish collection procedures. The system provides a list of taxpayers which have unpaid accounts. It then compares this list to those taxpayers receiving refunds and automatically deducts any unpaid amounts from the taxpayers refund. The information held in the system includes notes of authorization for collection and notes on actions taken. Also includes taxpayers name and address; account number and social security number; liability or tax due; tax period and reason of tax. After comparison is made and refund deducted\, this information is then transferred to the taxpayers account\, which is series 7729\, individual income tax system. This system is up-dated annually.",Retain for 1 year(s),Private,
7818,Department of Health. Family Health Services Division. Office of Management Services,"Women, Infants, and Children (WIC) program contract files",1975-,Chronological,"These are copies of contracts between the Health Department and local health agencies to implement the WIC program. The purpose of the program is to provide supplemental foods and nutrition education through payments of cash grants to the Health Department through local agencies at no cost to eligible persons. These records include the name of the contractor; the effective date of the contract; the termination date of the contract; the amount of the contract; the terms of the contract; and the signatures of the contractor\, the division director\, the department director\, the attorney general\, and the director of the Department of Finance.",Retain for 3 year(s) after completion of publication or report,,
8066,Department of Health. Division of Medicaid and Health Financing. Bureau of Coverage and Reimbursement Policy,Rate setting files,1980-,None,"This is background material and studies used to fix the prices for medical service for the medicaid plan in Utah. These files include computer printouts of claims histories\, histories of the reimbursement policies for each category of service\, background information on contract negotiations to establish payment rates for selected services\, copies of rate setting and payment policies from other states\, studies conducted to justify payment policies and rates\, and published reference materials.",Permanent. Retain for 3 year(s),,
8069,Department of Health. Division of Medicaid and Health Financing. Bureau of Coverage and Reimbursement Policy,Utah Administrative Rules Making bulletin,1976-,None,"This is a comprehensive list of all rules adopted in force and in effect for Utah State Government. This is published by the Office of Administrative Rules. It includes the name and address of the department and division\, the name and telephone number of the contact person\, the title of the rule\, a summary of the rule or change and the reason for it\, the anticipated cost impact of the rule\, the type of notice (proposed rule\, change in proposed rule including the rule number\, a 120 day rule\, or a five year review/continuation)\, a justification for a 120 day rule\, whether the rule is authorized by state code or required by federal mandate and the applicable citations\, the means by which the public may comment on the proposed rule (at a public hearing\, by,appearing at the agency\, or by written comment) and the period for making their comments\, the name and signature of the agency head or designee\, the date the notice was signed\, the date and time the notice was received in the Office of Administrative Rules and the name of the person receiving it\, the date the rule becomes effective\, and the Office of Administrative Rules and agency file numbers.",Retain for 1 year(s),,
8079,Department of Health. Division of Medicaid and Health Financing. Bureau of Coverage and Reimbursement Policy,Medicaid Management Information System training manual,1973-,None,This is a training manual for the Medicaid Management Information System.,Permanent. Retain until superseded,,
8064,Department of Health. Division of Medicaid and Health Financing. Bureau of Coverage and Reimbursement Policy,Pharmacy Review Committee meeting minutes,1983-,None,"This file consists of both the agendas and minutes of the committee involved in setting pharmacy prices and policy for the medicaid program in the state. It includes the date and location of the meeting\, the persons present\, the items discussed and any decisions made.",Permanent. Retain for 5 year(s),,
8082,Department of Health. Division of Medicaid and Health Financing. Bureau of Coverage and Reimbursement Policy,Medicaid Management Information System and Medicaid Administrative Reference System reports,1985-,None,"These are computer generated reports of expenditures paid by Utah medicaid and the Utah Medical Indigent Program\, received monthly. They include Cost Settlement Analysis\, Provider Ranking List\, Third Party Payment Analysis\, Expenditure Analysis\, Recipient Participation Summary\, County Participation Summary\, Recipient Cost Summary\, County Participation Analysis\, Medical Program Analysis County\, Error Frequency Analysis\, Provider Claim Filing Summary\, Drug Use Eligibility Classification\, Drug Usage Frequency Detail\, County Expenditure Analysis\, Operational Performance Detail\, Provider Participation Summary\, Financial Summary\, and Statistical Report on Medical Care. Information includes the date of the report\, the run date\, the category of,service (physician related\, pharmacy\, vision care\, etc.)\, the provider identification number\, the name of the health care provider\, the number of recipients given health care\, and the costs of that care.",Retain until administrative need ends,Private,
8072,Department of Health. Division of Medicaid and Health Financing. Bureau of Coverage and Reimbursement Policy,Distribution and publication logs,1978-,none,"This is a record of receipt and distribution of administrative rules\, Federal Register\, and Federal Program Memoranda Transmittals. It includes Log of Federal Transmittals\, Backup Log on Publication and Distribution\, Log of ""Notices of Agency Action\,"" and ""Federal Register"" Log. Information includes: A) Log of Federal Transmittals: gives the year\, whether the transmittals are medicaid or medicare\, the program transmittal number and type of transmittal\, the date of publication\, the date of receipt by the division\, the subject matter of the publication\, where the transmittal was distributed\, and any remarks; B) Backup Log on Publication and distribution: gives the year\, the document number\, the date of the document\, the subject matter\, the date,the document was delivered\, to whom it was delivered\, and any remarks; C) Log of ""Notices of Agency Action:"" gives the year\, the division submittal number\, the Health Department transmittal number\, the bureau originating the rule\, the subject matter\, the date of first submittal and the name of the individual who drafted it\, the dates it was drafted and typed\, the dates it was sent to the bureau director\, the department\, and the capitol\, the archives accession number\, the date sent to Legislative Research\, the date the second copy was submitted and the name of the individual who drafted it\, the dates it was drafted and typed\, the dates it was sent to the bureau director\, the department\, and the capitol\, the archives accession number\, the date sent to,Legislative Research\, the Administrative Rule number\, the effective date\, the date the federal government approved it and the effective date of the approval\, whether the rule involves the state state plan\, and the Health department number; D) Federal Register Log: gives the year\, the volume\, number\, and pages of the registers received\, the date of the register\, he pertinent material it contains\, and the date it was received.",Retain for 1 year(s),,
8090,Department of Health. Division of Medicaid and Health Financing. Bureau of Coverage and Reimbursement Policy,Cost settlement analysis,1981-,None,"This is an analysis of reimbursements received for payments for medicaid services from third party sources\, comparing the current year with the past year. This is part of COM 68115A\, MARS reports. It includes report date\, effective date of the report\, the category of service\, the provider's identification number\, last year's net reimbursement\, last year's charges\, last year's reimbursement as a percent of charges\, this year's payments\, this year's charges\, this year's payment as a percent of charges\, and over or under payment based on the difference between last year's reimbursement percentage and this year's payment percentage.",Retain until administrative need ends,,
8107,Department of Health. Division of Medicaid and Health Financing. Bureau of Coverage and Reimbursement Policy,Operational performance summary and operational performance detail,1981-,None,"This is an analysis of the Health Department's efficiency in administering the medicaid program. This is part of COM 68115A\, MARS reports. It includes the run date\, the effective date\, the category of service\, the number and dollar value of claims processed\, claims paid\, claims paid\, claims denied\, claims in suspense\, the average errors\, the average days from service to payment for current month\, the average days from service to payment for the same month last year\, the 6 month average this year\, the state fiscal year to date this and last year\, and the federal fiscal year to date. The Summary gives complete figures while the Detail Report breaks these figure down by category.",Retain until administrative need ends,,
8116,Department of Health. Division of Medicaid and Health Financing. Bureau of Authorization and Community Based Services,Medical assistance program status,1981-,None,"This is a statistical overview of the medicaid program. This is part of COM 68115A\, MARS reports. It includes run date\, effective date\, and a status report on recipients (gives number eligible\, number participating\, the percent participating\, and the average cost per participating recipient)\, providers (gives number enrolled\, the number participating\, the percent participating\, the average payment per participant\, the total service units rendered\, and the average units per participating provider)\, claims processing operations (gives total number processed\, the percentage paid\, the number paid\, the dollar value of claims denied). Each category shows the figures for the current month\, the same month last year\, the state fiscal year to,date this and last year\, the federal fiscal year to date\, and the 6 month average this year.",Retain until administrative need ends,,
8100,Department of Health. Division of Medicaid and Health Financing. Bureau of Coverage and Reimbursement Policy,Medical program analysis county/category of service,1981-,None,"This is an analysis of the medicaid program by county and by the category of service. This is part of COM 68115A\, MARS reports. It includes the run date\, the effective date\, the name of the county\, and a list of the service categories. For each category includes the number of recipients for the current month\, the units of service\, the expenditures\, and the state fiscal year to date recipients\, units of service\, and expenditures.",Retain until administrative need ends,,
8117,Department of Health. Division of Medicaid and Health Financing. Bureau of Authorization and Community Based Services,Monthly statistical report on medical care,1981-,None,"This is a monthly statistical report on the medicaid program. This is part of COM 68115A\, MARS reports. It includes the run date\, the effective date\, the total amount of medical payments by form of payment and by program\, the month of the report\, the amount of payments and the number of recipients and the units of selected medical services for which full payment was made under title XIX\, the number of recipients and the amounts of medical vendor payments under title XIX by basis of eligibility and maintenance assistance status of recipient\, the number of recipients of medical care by age\, sex\, and race/ethnicity and by type of medical service\, the amounts of medical vendor payments by maintenance assistance status and the basis of eligibility of,recipient and by type of service\, the amount of medical vendor payments by age\, sex\, and race/ethnicity and by type of medical service.",Retain until administrative need ends,,
8134,Department of Health. Division of Medicaid and Health Financing. Bureau of Authorization and Community Based Services,MAO excess income computation,1983-,None,"This is a form used to determine if applicants for medical assistance meet the income requirements of the program. This form is also used as an input document for the MMIS data system. It includes the client's name and identification number\, the category of aid\, the source of the client's income\, the amount of countable earned and unearned income\, the amount of excluded income\, and the date the income was received\, and calculations by category of service of the client's income and deductions\, and the dollar amount of excess income the client receives.",Retain for 4 year(s),Private,
8143,Department of Health. Division of Medicaid and Health Financing. Bureau of Authorization and Community Based Services,MedUtah numeric deleted list,1985-,None,"This is a computer output list of individuals who are no longer eligible for medical assistance from the state. This list includes the run date\, the family last name\, the case number\, the individual's identification number\, the category code\, the name\, age\, sex\, and date of birth of the recipient\, and the date the case opened.",Retain for 1 year(s),Private,
8102,Department of Health. Division of Medicaid and Health Financing. Bureau of Coverage and Reimbursement Policy,Drug usage frequency summary,1981-,None,"This is an analysis of the amount and type of drugs prescribed for medicaid patients. This is part of COM 68115A\, MARS reports. It includes the run date\, the effective dates\, the therapeutic class\, the number of prescriptions\, both total and as a percentage of all drugs\, the expenditures both total and as a percentage of all drugs\, and the average expenditure\, and the usage ranking.",Retain until administrative need ends,,
8110,Department of Health. Division of Medicaid and Health Financing. Bureau of Authorization and Community Based Services,Provider participation summary,1981-,None,"This is a statistical overview of medicaid providers showing their degree of participation in the program. This is part of COM 68115A\, MARS reports. It includes run date\, effective date\, and a breakdown by category of service of number of providers enrolled\, number and percentage of providers participating\, the number of recipients served\, the average number of recipients per participating providers\, the number of claims paid\, the total payments\, the average payment per paid claim\, the average payment for participating providers\, the average number of claims per participating providers\, the average payment per recipient served\, the total third party payments\, the total units of service rendered\, the average units of service by participating,providers\, the average units of service by recipient served\, the average payments per units of service\, by current month\, by same month last year\, the trend\, the state fiscal year to date this and last year\, and the federal fiscal year to date and 6 month average this year.",Retain until administrative need ends,,
8122,Department of Health. Division of Medicaid and Health Financing. Bureau of Authorization and Community Based Services,Provider list by license number,1984-,Numerical by license number,"This is a computer output listing health care providers enrolled in the medicaid program. This record includes the run date\, the license number\, the provider's name\, the old provider identification number\, the new provider identification number\, and the enrollment status of the health care provider.",Retain until superseded,Private,
6292,Box Elder County (Utah). County Recorder,Abstracts records,i 1873-1978.,"Numerical according to book number, thereunder by page number","The county recorder creates abstracts that contain the history of property ownership by providing a true chain of title by geographical location. They contain the date and character of instrument\, book and page number where instrument was recorded\, entry number of instrument\, and legal description.",,,20 microfilm reels
6287,Box Elder County (Utah). County Recorder,Mortgagee/mortgagor indexes,undated,None,"These are legal instruments recorded by the county recorder concerning all ""mortgages\, deeds of trust\, liens\, and all other instruments in the nature of an encumbrance upon real estate"" (UCA 17-21-6(4\,5) (1995)). There are two alphabetical indexes concerning mortgagors and mortgagees. In some counties mortgage records are compiled separately\, while in other counties they are part of the ""Official records.""",Retain permanently,Public,
6313,Department of Corrections. Adult Probation and Parole. Region 1,Northern Utah community correctional center resident case files,1970-,"Chronological, thereunder alphabetical by offender's surname","These records document the history of each resident of a community correctional center. Some of the documents are produced by other agencies prior to the resident's arrival\, such as pre-sentence investigations and psychological reports. The records are used to manage and administer the resident's program. Information includes face sheet\, judgment and commitment order\, pre-sentence investigations\, chronological notes\, progress reports\, employment verification/worksheets\, leave-time forms\, sponsor application\, program agreement/contract\, case plan\, checking account/financial information\, release of information forms\, discharge summary\, disciplinary/incident reports\, classification/risk assessment\, and psychological evaluations.",Retain for 10 year(s) after final action,Public,
6339,Cache County (Utah). County Surveyor,Engineering maps,s 1970.,"Numerical by section of county, township, and range in that township",This series consists of survey maps of cities within Cache County which show land ownership and use. These city layouts were used to assess needs of city zoning and gain a clearer view of private land use and ownership.,,,8 microfilm reels
6376,Department of Human Services,Environmental health draw,undated.,Alphanumerical,,Retain permanently,,
6348,Department of Corrections. Adult Probation and Parole. Northern Utah Region. Administration and Farmington Office,Farmington offender criminal histories,1986-,"Chronological, thereunder alphabetical by offender's surname","These are case management files for all offenders on probation or parole. They document the history of the probation or parole. Information includes offender's name\, history of charges\, commitments\, name of offender's case worker\, monthly reports to probation or parole officer\, copies of court records from first offense to the end of probation or parole\, a history of probation or parole written by the officer\, and probation or parole agreement. Includes presentence investigation records (PSI)\, commitment papers\, risk assessment documentation\, probation agreements\, parole orders\, monthly reports\, restitution data\, correspondence\, incident reports\, face sheet\, and case history notes. These records may contain information about medical treatment of psychiatric assessments.,Documents the history of all offenders on probation or parole. Includes offender's name\, history of charges\, commitments\, name of case worker\, monthly reports to probation or parole officer\, copies of court records\, a history of probation or parole\, incident reports\, restitution data\, correspondence and the probation or parole agreement.",Retain for 10 year(s) after separation,Public,
6458,Department of Human Services,Research reports,1968-2009.,Alphanumerical,Record series created for research reports. No records found under this series.,Permanent. Retain for 1 year(s),Public,
6526,State Board of Land Commissioners,Reports,1923-1934.,Alphanumerical,,Permanent. Retain for 1 year(s),,
6365,Utah County (Utah). County Recorder,Mortgages,1889-1952.,"Numerical according to book number, thereunder by page number",Mortgages are recorded with the county recorder to show a property title as security on a loan. Information includes entry naumber; date of mortgage; names of mortgagor and mortgagee; amount of mortgage; legal description of property; terms of mortgage; and signature of mortgagor; certification of notary public; date recorded; and signature of county recorder.,,,202 microfilm reels
6399,Emery County (Utah). County Treasurer,Tax sales records,i 1898-1982.,"Numerical by book number, thereunder alphanumerical by section, range, block, or lot","This is the record of property sold for delinquent taxes by the county treasurer's office. Information includes name of person to whom porperty was assessed; legal description of property; date of sale; volume and page where property was entered in the assissment roll; amounts of taxes and penalty attached; total amount due; name of person to whom property was sold; and date of redemption and name of redeemer\, if redeemed\, and redemption certificate number.",,Public,49 microfilm reels
6529,Office Building Commission,Reports,1956.,Alphanumerical,,Permanent. Retain for 1 year(s),,
6582,Governor's Office of Management and Budget. High Level Nuclear Waste Office,Administrative correspondence,1961.,Chronological,"This correspondence documents the communications between the Office of High Level Nuclear Waste (HLNW)\, the Department of Energy (DOE)\, other states\, and other state agencies. It is used for reference and management of the site characterization process. Included in this record series are memoranda\, incoming and outgoing letters\, reports\, and form letters.",Permanent. Retain for 5 year(s),Public,
6607,Utah State Tax Commission. Taxpayer Services Division,Default notices,i 1986-,Chronological,"This record is a notice sent to the Tax Commission by a creditor that a debtor has defaulted on a mortgage\, note\, or other obligation and that the creditor intends to sell the property held in security. The Tax Commission has a two-month period in which to decide to take control of the property in order to protect the State's interest or to facilitate the collection of taxes owed by the debtor. If the seized property is sold to pay for debts\, the buyer is given a sheriff's (temporary) title valid for six months. The original debtor has this six-month period in which to redeem (buy back) the seized property for the price paid by the buyer\, plus interest.",Retain for 1 year(s),Public,
6587,Governor's Office of Management and Budget. High Level Nuclear Waste Office,Office records inventory,i 1986-1988.,Numerical by file number,"This is used as a finding aid for the location by file drawer of all records maintained by this office. Included in this record is a table of contents; listing of file series numbers\, drawer location and title of files\, and a retention schedule.",Permanent. Retain until superseded,,
6609,Utah State Tax Commission. Taxpayer Services Division,Notice of sheriff's sale,i 1986-,Chronological,"This record is a notice sent by the county sheriff to permit creditors advising them that personal property seized from a debtor for nonpayment of a debt will be sold. This notice allows creditors to take action in order to protect their interests in the property. This notice is also sent to the Tax Commission to notify them of the seizure of personal property. The Tax Commission has a two month period in which to decide to take control of the seized property to pay for taxes owed by the debtor. If the seized property is sold to pay for debts\, the buyer of the property is given a sheriff's (temporary) title valid for six months. The original debtor has this six month period in which to redeem (buy back) the seized property for the,price paid by the buyer\, plus interest. They include civil case number; name of the creditor; name of debtor; date\, time\, and location of sale; description of the property; location where notice was recorded; and date of notice.",Retain for 1 year(s),Public,
6591,Governor's Office of Management and Budget. High Level Nuclear Waste Office,Department of Energy's critical documents reviews,1988.,Chronological,These are comments from the State of Utah in response to the Department of Energy's findings regarding repository site selection requirements. The findings are complied from work performed by people/firms contracted by the state. These are used for audits. Included in these records are reports and estimates from contractees; newsletters; and reports and supporting documentation sent to the Department of Energy from the state.,Permanent. Retain for 5 year(s),,
6622,Utah State Retirement Office,Retirement membership files,1967-,Numerical by Social Security number.,"These records contain all transactions between the Utah Retirement Office and individuals in the Utah Retirement System. Records are used for reference\, and document the status of members' accounts. Information includes membership forms\, enrollment forms\, applications for refunds\, requests for redeposit information\, and withdrawal applications for the 401(k) plan.",Retain for 80 year(s),Private,
23569,Hyrum (Utah),Resolutions,1970-,"Chronological, thereunder numerical by resolution number","These are formal statements of a decision\, or expression of opinion put before or adopted by the city council. They may perform the same function as an ordinance. Resolutions may include the following: establishing water and sewer rates\, charges for garbage collection and fees charged for municipal services\, establishing policies and guidelines\, and regulating the use and operation of municipal property (UCA 10-3-717 (1997)).",Permanent. Retain until administrative need ends,Public,
23587,Utah State Tax Commission. Processing Division,Miscellaneous refund tax system,1989-,"Alphabetical by account name, thereunder numerical by account number.","This record series is a computer system used by the Tax Commission to report\, audit\, and provide data on miscellaneous tax refunds. The system documents the amounts paid and refund transactions. the system may contain information to include tax periods\, payments\, refunds\, names\, addresses\, and account numbers.",Retain for 10 year(s),,
23643,Parowan (Utah),Cemetery interment record,1853-1929.,Chronological,"This book documents the burials in the Parowan cemetery. This book is organized into three sections. The first section is an alphabetical name index\, the second (5 pages) shows block and lot descriptions with burials\, the third and main section is a register of burials. The register includes deceased's name\, location buried (lot\, block\, and grave numbers)\, time of death (year\, month\, date)\, parents' names\, cause of death\, name of attending physician or nurse\, remarks\, and sexton's name.",,Public,1 microfilm reel
23714,Department of Corrections. Adult Probation and Parole Division,Offender criminal histories,1994-,Chronological.,"These are case management files for all offenders on probation or parole. They document the history of the probation or parole. Information includes offender's name\, history of charges\, commitments\, name of offender's case worker\, monthly reports to probation or parole officer\, copies of court records from first offense to the end of probation or parole\, a history of probation or parole written by the officer\, and probation or parole agreement. Includes presentence investigation records (PSI)\, commitment papers\, risk assessment documentation\, probation agreements\, parole orders\, monthly reports\, restitution data\, correspondence\, incident reports\, face sheet\, and case history notes. These records may contain information about medical treatment of psychiatric assessments.",Retain for 10 year(s) after separation,Public,
23720,Cedar City (Utah),Meter changeout information records,1999-,Chronological,"These records document the installation\, repair\, testing and replacement of meters. They include account number\, address\, date of initial installation or replacement\, date of repair and remarks.",Retain for 1 year(s) after disposition of asset,Public,
23721,Cache County (Utah). County Assessor,Appraisal cards,ca. 1949-1974.,Numerical by serial number with sections arranged geographically by legal location.,"The Utah State Tax Commission assesses taxes on all real property within the state. In relation to property appraisal for tax assessment purposes\, the tax commission provides a standard form (TC-74) to be completed and maintained by the county assessor in each county\, for each piece of real estate within the county (Utah Code\, Annotated\, 1953 59-5-46). Information on the tax appraisal cards includes serial number; owner's name; legal location; address; year built; appraised value; and a detailed description of buildings and out buildings\, usually including a sketch of the floor plan. Most Cache County appraisal cards are accompanied by a schedule of tax information for a series of years\, and many also include photographs of the property. The appraisal cards in this series include two sets of cards. The first\, and most complete\, includes tax information primarily from 1964-1969\, however some cards begin in 1963 and some continue as late as 1974. Tax information on the second set may,include 1949-1966.",,Public,
23750,Department of Health and Human Services. Division of Child and Family Services. Heber City Office,Child Protective Services investigation case files,1996-,Alphabetical by client surname,"These are investigations and findings of child abuse and neglect cases. Child protective service workers use this information to determine whether or not a child is the victim of abuse or neglect. Information includes name\, court actions\, investigations\, family information\, psychiatric and psychological information\, and victim information.",Retain for 100 year(s) after case is closed,Exempt,
23742,Department of Health and Human Services. Division of Child and Family Services. Bountiful Office,Child Protective Services investigation case files,1996-,Alphabetical by client surname,"These are investigations and findings of child abuse and neglect cases. Child protective service workers use this information to determine whether or not a child is the victim of abuse or neglect. Information includes name\, court actions\, investigations\, family information\, psychiatric and psychological information\, and victim information.",Retain for 100 year(s) after case is closed,Exempt,
23752,Department of Human Services. Division of Child and Family Services. Jackson Office,Child Protective Services investigation case files,1996-2010.,Alphabetical by client surname,"These are investigations and findings of child abuse and neglect cases. Child protective service workers use this information to determine whether or not a child is the victim of abuse or neglect. Information includes name\, court actions\, investigations\, family information\, psychiatric and psychological information\, and victim information.",Retain for 100 year(s) after case is closed,Exempt,
23779,Labor Commission. Industrial Accident Division,Payment agreements,2000-,Chronological by date.,"These documents are payment agreements for an injured worker who has an impairment rating issued by a doctor. Information includes worker's name\, social security number\, worker's compensation carrier\, and the weekly average wage. Documents also contain sensitive medical information.",Retain for 75 year(s),Private,
23788,Logan (Utah). Community Development,Zoning ordinances,1950-,Chronological,"These ""land use and development"" ordinances provide standards for development for ""land use and development"" within the municipality. They have been approved by both the planning commission and the city commission. ""The planning commission shall prepare and recommend to the [city commission] a proposed zoning ordinance and maps . . . The [city commission] shall hold a public hearing on the proposed zoning ordinance . . . After public hearing\, the [city commission] may (a) adopt the ordinance as proposed; (b) amend zoning ordinance and adopt or reject the zoning ordinance as amended; or (c) reject the ordinance"" UCA 10-9a-404 (2005)).",Permanent. Retain until administrative need ends,Public,
23764,Department of Health and Human Services. Division of Child and Family Services. Oquirrh Office,Child Protective Services case files,1996-,Alphabetical by client surname,"These are investigations and findings of child abuse and neglect cases. Child protective service workers use this information to determine whether or not a child is the victim of abuse or neglect. Information includes name\, court actions\, investigations\, family information\, psychiatric and psychological information\, and victim information.",Retain for 100 year(s) after case is closed,Exempt,
23789,Logan (Utah). Community Development,Zoning maps,1950-,Chronological,"These maps show zoning boundaries within the municipality. They are usually blueprint maps which show streets\, property lines\, zoning boundaries\, and area classifications. These maps are used for reference purposes and are frequently updated.",Permanent. Retain until administrative need ends,Public,
23827,South Summit School District (Utah),Personnel files,1960-,Alphabetical by surname,"These are the personnel files for all classified district employees. They are used to document employment. The files usually contain the employment applications\, authorization for hire forms\, employee history card\, pay and leave history\, work performance and evaluation records\, reassignment of personnel forms\, termination forms and related correspondence. May also include fingerprint records and verification of a criminal background check.",Retain for 65 year(s) or until separation,Public,
23833,Salt Lake City (Utah). Justice Court,Jeter Clinton's civil docket books,1867-1874.,Chronological by date.,"Jeter Clinton was a 4th ward Alderman\, as such acting as a JP for the city of Salt Lake\, except for the 1868-1870 term when he was elected as county JP for the 4th Salt Lake City precinct. These dockets show action taken before Justice Clinton in civil cases in the city.",,Public,
23831,San Juan County (Utah). County Recorder,Subdivision maps,ca. 1950-,Numerical by subdivision number,"These are maps for new subdivisions. Before a subdivision is officially created a subdivision map must be recorded with the county recorder (UCA 10-9-804(3) (1995)). All subdivisions must be approved by the ""the legislative authority of the city or town in which such land may be situated\, or in the absence of such legislative authority by the legislative authority of the county in which the town is situated\,"" before the subdivision map is recorded by the county recorder (UCA 17-21-8 (1995)).",Permanent. Retain until administrative need ends,Public,
23875,Salt Lake City Precinct Court,Civil case index book,ca. 1915-1919.,Alphabetical by initial letter of plaintiff surname.,"This volume provides case number\, name of plaintiff\, and name of defendant for city court civil cases numbered 8888 and on.",,Public,
23909,Utah State Tax Commission. Administration Division,Administrative Rules repealed files,1990-2001.,"Chronological by repealed date, thereunder numerical by Administrative Rule number.",This record series contains Tax Commission related administrative rules that have been repealed. Information includes documentation by the Tax Commission and public comments received by the Commission pertaining to the rule. The records are maintained for reference of repealed administrative rules.,,Public,
23894,Logan (Utah). Community Development,Construction reports,1998-,Chronological,"These reports are a monthly summary of construction and demolition activity in terms of permits\, cost\, and housing units. They are created from information compiled from the permit invoices and show the comparison to the same month for the previous two years. They are used for statistical analysis of current development trends. This information is submitted to both the U.S. Census Bureau and Utah Bureau of Economic and Business Research.",Retain for 2 year(s),Public,
23946,Piute County (Utah). Superintendent of District Schools,District 8 trustee financial account book,1901-1915.,Chronological.,"This account book documents the credits and debits for the Eighth District in Piute County. The volume does not identify the location of the eighth district. The book includes date\, warrant number\, to whom issued; school supplies; furnishings; textbooks; repairs and improvements; current expenses; overdrafts; other disbursements; and remarks.",,Public,
23889,Logan (Utah). Community Development,Community development block grant applications,1992-,Chronological,"These files document the application and completion of projects funded under CDBG funds. These projects include both direct grants and regrants. These files include the initial application\, and all final reports.",Permanent. Retain for 5 year(s),Public,
23922,Department of Human Services. Office of Licensing,Employee reimbursement files,1987-,Chronological,"Records relating to reimbursing individuals for mileage\, educational assistance\, bus passes\, etc. through the payroll system. Record copies of forms and screen prints are included in the documentation.",Retain for 3 year(s),Public,
23940,Milford (Utah),Expenditure journal,1904-1913.,Chronological,"This is a single volume detailing the daily and monthly expenditures of the agency. The volume begins with daily expenditures and then changes to monthly expenditures on January 8\, 1908. Expenditures are listed in columns with daily or monthly totals. Examples of expenditures are for services provided\, municipal salaries and office supplies. This is one of two records series (see 23936)which constitute the earliest financial records of Milford City.",,Public,
23906,San Juan County (Utah). County Recorder,Informational maps,1900-,Chronological,"These are various maps filed with the county recorder. They are used for reference purposes. They include maps of county roads and highways\,",Permanent. Retain until administrative need ends,Public,
23928,Milford (Utah),Codified ordinances,1968; 1984.,"Chronological, thereunder numeric by section and code number","These books contain the legislative action of city council to regulate\, require\, prohibit\, govern\, control\, or supervise any activity\, business\, conduct\, or condition authorized by UCA 10-3-701 to 715 (1997). An ordinance includes a number\, a title\, preamble\, an ordaining clause\, the body or subject of ordinance\, when applicable\, penalty of violation\, effective date\, signature of mayor or acting mayor\, and municipal seal.",,Public,
23997,Beaver County (Utah). Superintendent of District Schools,Beaver City School District Board of Trustee records,1881-1914.,Chronological,"These three volumes are the records of the Board of Trustees of ""District #1 Beaver City."" They were used to document the actions and decisions of the Board. The minutes concern appropriations for school maintenance\, trustee compensation\, school tax levies\, etc. These books board include minutes\, financial reports\,lists of voters and accounting records.",,Public,
24017,Utah Valley University (Utah),Payroll registers,1998-,"Chronological, thereafter alphabetical by name.","These records document checks issued each pay period for contract\, adjunct\, hourly\, and workstudy payrolls. Registers show the earnings\, deductions\, taxes\, net income and warrant or direct deposit information.",Retain for 4 year(s),Private,
24008,Minersville (Utah),Codified revised ordinances,1975.,"Numerical by title, chapter and part","These books contain the legislative action of city council to regulate\, require\, prohibit\, govern\, control\, or supervise any activity\, business\, conduct\, or condition authorized by UCA 10-3-701 to 715 (1997). This is a single volume of codified ordinances. An ordinance includes a number\, a title\, preamble\, an ordaining clause\, the body or subject of ordinance\, when applicable\, penalty of violation\, effective date\, signature of mayor or acting mayor\, and municipal seal. Amendment 1 (1990) - Annual license tax upon public utilities and businesses in competition with public utilities. Amendment 2 ( 1996) - Control of water back flow and cross connections to protect water supply. Amendment 3 (1997) - Repeals portion of utility revenue tax and adopts the municipal energy sales and use tax.",,Public,1 microfilm reel
24050,Orem (Utah). Development Services,Capital improvement projects,ca. 1919-,"Chronological, thereunder alphabetical by subject","These records document the contracts\, bid breakdown and original specifications for capital improvement projects (CIP) for the city. Included are\,change orders\, applications for payments\, bid breakdown\, contract documents\, original specifications\, change orders\, preliminary design work\, and Design Department's preliminary work which includes right of way acquisitions\, surveying easement\, plat maps\, and contact names and phone numbers.",Permanent. Retain for 10 year(s),Public,
23295,Orem (Utah). City Manager,University Parkway/I-15 Rebuilding Interchange Steering Committee files,1998.,Alphabetical by list data series,"These records document the activities of the 1200 South Interchange Steering Committee which was formed to interview and evaluate possible consultants and their written proposals. Included are minutes\, culinary water master plan\, interview agenda\, consultant evaluations\, memos\, correspondence and project proposals from outside agencies.",Permanent. Retain until administrative need ends,Public,
23350,Labor Commission. Industrial Accident Division,Uninsured employers fund payroll case files,2000-,alphabetical by name,"This series consists of payments ordered by a judge from the Uninsured Employers Fund. These documents may also include medical\, psychiatric\, or injury information as well as some legal documents.",Retain for 51 year(s),Controlled,
23385,West Valley City (Utah). City Council,Municipal code,1980-,"numerical by title, chapter, and section/part number","Municipalities are empowered to ""revise\, codify\, and compile...and to publish in book\, pamphlet\, or looseleaf form all ordinances."" Upon incorporation of West Valley City on July 1\, 1980\, the West Valley City Commission (forerunner of the city council) adopted as ordinance 80-1 the compiled municipal code. The up-to-date West Valley City Municipal Code is accessible online via the city web site (http://www.ci.west-valley.ut.us\, December 2000).",Retain permanently,Public,
23402,Brigham City (Utah). Health Department,Minutes,ca. 1960-1969.,Chronological,"These minutes record the activities of the city Board of Health. Minutes include date\, time\, and place of meeting\, those present\, and topics of discussion. Meetings were held monthly until 1969 when the board decided to meet on an as-needed basis. Topics of discussion included such items as sanitation\, food handlers permits\, rats\, disease\, water supply\, etc.",,Public,
23421,Department of Natural Resources. Division of State Parks. Southwestern Region.,Coral Pink Sand Dunes Park records,1970-,none,"Records of a state park with heavy off-road vehicle use. Records may include board actions\, administrative correspondence\, budget\, master plans\, development proposals\, plans and specifications\, other facility construction\, environmental studies on the endangered tiger beetle\, personnel\, insurance\, monthly reports\, signage\, driving maps\, photographs\, brochures\, and visitor studies.",Permanent. Retain for 1 year(s) after final action,,
23429,Sevier County (Utah). County Recorder,Federal tax lien index,1957-,Alphabetical by first letter of surname,"This is an indext to notices of liens against persons for delinquent income tax under the Internal Revenue Code and filed with the county recorder ""of the county within which any property subject to such lien is situated"" (UCA 38-6-1 (1995)). ""The certificate of discharge of any tax lien issued by the proper officer\, is filed in the office of the county recorder where the notice of lien is filed"" (UCA 38-6-3_(1995)). The index contains name and residence of taxpayer named in the notice\, collector's serial number\, date and hour of filing\, the amount of lien with interest\, penalties\, and costs\, and date of release of lien (UCA 38-6-2 (1995)). The county recorder is also required to index the certificate of discharge (UCA 38-6-3 (1995)).",Retain permanently,Public,
23391,Utah State University Eastern (Utah),Administrative payroll records,1937-,Numerical by year.,"Reports and statistics with supporting and related records pertaining to workload and personnel management\, payroll operations and administration. Also included is information on insurance\, workers compensation and full- or part-time status.",Retain for 3 year(s),Private,
23427,Department of Natural Resources. Division of State Parks. Southwestern Region.,Escalante Petrified Forest State Park records,ca. 1960-,none,"Records of a geological park; also includes Wide Hollow Reservoir with water recreation. Records may include: board actions\, administatitve correspondence\, budget\, land surveys\, aerial maps\, deeds or other land transfer documentation\, land patents\, titles and title reports/insurance\, life estates\, easements\, property appraisals\, water rights\, initial construction inventory and planning\, environmental or soil surveys\, master plans\, development proposals\, plans and specifications\, buildings\, other facility construction\, buildings and grounds operations or current expenses\, permits\, incident reports\, dedication ceremonies\, newspaper or magazine articles\, brochures\, signage\, driving maps\, press releases\, natural studies\, archaeological studies\, historical studies\, photographs\, displays and museum exhibits\, public activities\, and visitor studies.",Permanent. Retain for 100 year(s),,
23444,Department of Natural Resources. Division of State Parks. Southwestern Region.,Minersville State Park records,ca. 1963-,none,"Records of a water recreation park in northern Utah along the Idaho border. Records may include board actions\, administrative correspondence\, organizational charts\, budget\, litigation\, legislation\, land surveys\, aerial maps\, deeds or other land transfer documentation\, land patents\, titles and title reports/insurance\, life estates\, easements\, property appraisals\, water rights\, initial construction inventory and planning\, environmental or soil surveys\, master plans\, development proposals\, plans and specifications\, buildings\, marinas and docks\, other facility construction\, buildings and grounds operations or current expenses\, permits\, incident reports\, dedication ceremonies\, newspaper or magazine articles\, brochures\, signage\, driving maps\, press releases\, natural studies\, archaeological studies\, historical studies\, photographs\, displays and museum exhibits\, public activities\, and visitor studies.",Permanent. Retain for 1 year(s) after final action,,
23454,Department of Natural Resources. Division of State Parks. Eastern Region.,Scofield Reservoir State Park records,ca. 1962-,none,"Records of a park in the Manti-La Sal mountains with boating\, fishing\, snowmobiling and cross-country skiing. Records may include: correspondence\, organizational charts\, budget\, board actions\, legislation\, land surveys\, aerial maps\, deeds or other land transfer documentation\, land patents\, titles and title reports/insurance\, life estates\, easements\, property appraisals\, water rights\, initial construction inventory and planning\, environmental or soil surveys\, master plans\, development proposals\, plans and specifications\, buildings\, marinas and docks\, other facility construction\, buildings and grounds operations or current expenses\, permits\, incident reports\, dedication ceremonies\, newspaper or magazine articles\, brochures\, signage\, driving maps\, press releases\, natural studies\, archaeological studies\, historical studies\, photographs\, displays and museum exhibits\, public activities\, and visitor studies.",Permanent. Retain for 1 year(s) after final action,,
23431,Department of Natural Resources. Division of State Parks. Eastern Region.,Goblin Valley State Park records,ca. 1958-,none,"Records of a geological/scenic state park near Hanksville\, Utah. Records may include initial construction inventory and planning\, environmental or soil surveys\, master plans\, development proposals\, plans and specifications\, buildings\, and other facility construction.",Permanent. Retain for 1 year(s) after final action,,
23448,Department of Natural Resources. Division of State Parks. Southwestern Region.,Palisade State Park records,ca. 1958-,none,"Palisade is reservoir and water recreation park. It has an 18-hole golf course. Records may include board actions\, administrative correspondence\, organizational charts\, budget\, litigation\, legislation\, land surveys\, aerial maps\, deeds or other land transfer documentation\, land patents\, titles and title reports/insurance\, life estates\, easements\, property appraisals\, water rights\, initial construction inventory and planning\, environmental or soil surveys\, master plans\, development proposals\, plans and specifications\, buildings\, marinas and docks\, other facility construction\, buildings and grounds operations or current expenses\, permits\, incident reports\, dedication ceremonies\, newspaper or magazine articles\, brochures\, signage\, driving maps\, press releases\, natural studies\, archaeological studies\, historical studies\, photographs\, displays and museum exhibits\, public activities\, and visitor studies.",Permanent. Retain for 1 year(s) after final action,,
23525,Salt Lake City (Utah). Fire Department,Time exchange record books,1944-1967.,Chronological by date.,"These three volumes log leave time giving name\, date\, approval\, substitute's name\, times and reason.",,Public,
23513,Department of Human Services. Office of Compliance. Bureau of Services Review,David C. settlement case files,1994-1998.,Alphabetical by case file name.,"These are Division of Child and Family Services (DCFS) case files provided to the National Center for Youth Law (NCYL) as part of the David C. settlement agreement. The settlement stated that the NCYL had the right to request and receive copies of DCFS case files whenever they felt that problems were occurring. DCFS pulled the requested case file\, made two photocopies\, and provided one to NCYL. The other photocopy was placed in a file to be used as evidence of what had been given to NCYL and when the information was made available. These records are being kept at the request of the Attorney General's office and are currently being used in litigation.",,Controlled,
23547,Salt Lake City (Utah). Fire Department,Pre-planning bulletins,1954-1970.,Chronological,"These binders created by the fire department discuss prominent buildings and their access\, construction\, contents\, etc. in terms of fire-fighting and prevention.",,Public,
23556,Salt Lake City (Utah). Fire Department,Band minute book,1922-1924.,chronological,These minutes record the activities of the departmental band. The minute pages are glued into the beginning sections of an 1891 fire house expense ledger; correspondence and clippings pertaining to the band are glued toward the back.,,Public,
23644,Iron County (Utah). Cedar City School District,Treasurer's account book,1913-1914.,Chronological,"This account book documents the district's expenditures. The book is divided into two sections. The first section includes date\, district fund\, warrant number\, amount for each warrant\, totals\, name of person receiving payment\, and payment's purpose. The second section is an accounting of state and county funds. The state section (left side) includes date\, purpose received for (i.e.\, to state land\, rent\, interest\, and ""to state school fund\,"" and amount received). The county section (right side) includes date\, name of person paid\, amount paid\, totals\, and any adjustments.",,Public,
23640,Parowan (Utah),Treasurer's account book,1883-1911.,Chronological,"These two books are the city treasurer's account books. They document credits and expenditures of city funds. The books include date\, a listing of debits or credits\, totals\, and an explanation. The first volume also includes some city ordinances from 1892-1899 and 1902.",,Public,
23650,Iron County (Utah). Parowan School District,Trustee's financial account book,1913-1914.,Chronological,"This account book documents the credits and debits for the Parowan School District. It includes date\, warrant number\, payments to teachers (divided by male and female); to whom issued; school supplies; building sites\, building rent\, finishings and apparatus; library books\, free textbooks; repairs and improvements; current expenses; compensations of trustees and board members; payment to janitors; payment of matured bonds; payment of interest on bonds; compensation of census enumerators\, truant officers and clerical assistants; salary of supervisors and principals; sinking fund investments and investments; overdrafts; other disbursements; and remarks.",,Public,
23637,Parowan (Utah),Resolutions,1994-,Chronological,"These are formal statements of a decision\, or expression of opinion put before or adopted by the city council. They may perform the same function as an ordinance. Resolutions may include the following: establishing water and sewer rates\, charges for garbage collection and fees charged for municipal services\, establishing policies and guidelines\, and regulating the use and operation of municipal property (UCA 10-3-717 (1997)).",Permanent. Retain until administrative need ends,Public,
23641,Parowan (Utah),Expenditure journal,1912-1916.,Chronological,"This journal documents the city's expenditures. It includes the expenditure date\, name of persons on whom the warrant is issued\, warrant number\, receipt number\, amounts and totals\, name of bank warrant issued\, and explanations for expenditures including a description and purpose of services rendered.",Permanent. Retain until administrative need ends,Public,
23657,Department of Transportation. Engineering & Operations. Region Two,Project Manager Files,1998-,Alphanumerical by project number.,"These files contain data collected during the concept\, design and preconstruction phases of construction projects. Files may contain such documents as contracts\, estimates\, funding documents\, scope of work files\, notice to proceed with construction papers\, some general correspondence and duplicates of cooperative agreements. Files are sometimes used as reference during the planning stages of future projects. They may also be subject to financial audits and future litigation.",Retain for 7 year(s) after end of project or program,Public,
23741,Department of Health and Human Services. Division of Child and Family Services. American Fork Office,Child Protective Services investigation case files,1996-,Alphabetical by client surname,"These are investigations and findings of child abuse and neglect cases. Child protective service workers use this information to determine whether or not a child is the victim of abuse or neglect. Information includes name\, court actions\, investigations\, family information\, psychiatric and psychological information\, and victim information.",Retain for 100 year(s),Exempt,
23759,Department of Human Services. Division of Child and Family Services. Loa Office,Child and Family Services family case records,1996-2010.,Alphabetical by client surname.,"These files document complete case histories of the Division of Child and Family Services (DCFS) provided to families. These services include children at risk (CAR)\, clinical casework counseling (CCS)\, counseling individual services (CIS)\, child protective services (CPS)\, custody evaluations\, family preservation (PFP)\, family reunification (PFR)\, in-home services (PSC and PSS)\, interstate compact services (ICPC)\, out of home care (SCF)\, courtesy supervision (SCS)\, and youth services (PYS). These programs are funded by DCFS and/or local discretionary funds. These files will enable the division to monitor the types of services that have been provided to a family and work more effectively in providing new services when required. Information includes family histories\, names\, birth certificates\, social security cards\, court documents\, guardianship orders\, tribal membership certification\, activity logs\, case plans\, video recordings of parent visits with their children\, psychological progress,notes\, personal and family counseling reports\, psychological and psychiatric information\, medical and dental reports\, employment histories\, living conditions\, martial status\, salary information\, collateral agency data\, child abuse and neglect reports\, police reports\, family studies\, health and education records and fees\, medicaid information\, payment records\, release forms\, contracts\, and reference letters.",Retain for 50 year(s) after case is closed,Private,
23704,Department of Corrections. Division of Prison Operations,Inmate phone request forms,1995-,none,"Inmates use this form to request clearance on family and friends' phone numbers. It is then sent to Call Watch to verify numbers. When verified\, the number is entered into the computer. Form is then put in a storage box. There is no other use for the form.",Retain until resolution of issue,Public,
23753,Department of Health and Human Services. Division of Child and Family Services. Kanab Office,Child Protective Services investigation case files,1996-,Alphabetical by client surname,"These are investigations and findings of child abuse and neglect cases. Child protective service workers use this information to determine whether or not a child is the victim of abuse or neglect. Information includes name\, court actions\, investigations\, family information\, psychiatric and psychological information\, and victim information.",Retain for 100 year(s) after case is closed,Exempt,
23524,Salt Lake City (Utah). Fire Department,Activity log books,"1918-1920, 1946-1987.","By station, thereunder chronological.","These record books log daily activities from routine housekeeping and maintenance to emergency calls. There is one unidentified volume\, Aug. 1918-Nov 1920; twenty-two volumes from Fire Station #7\, Dec 1946-1987; and one volume from Rescue Unit 10\, 1976-1977.",,Public,
23541,Salt Lake City (Utah). Fire Department,Station record books,1954-1966.,chronological,"These station records tally numbers and types (alleys\, yards\, apartments\, businesses\, dwellings\, etc.) of facilities inspected on a given date. They may also include bicycle sales\, laundry records\, and engine upkeep logs.",,Public,
23551,Salt Lake City (Utah). Fire Department,Personnel records,1874-1913; 1959-1965.,chronological,"These records include roll calls\, time sheets\, and payroll volumes\, specifically: Pioneer Engine Co. #1\, Roll call/time log\, 1874-1889 (1 vol.); Alert Engine Co. #3 Roll call/time log\, 1875-1890 plus a listing of 1877-1878 fires with remarks (1 vol.); General Record\, 1897-1898 including daily time sheets\, scheduling\, assignments\, appointments\, dept. property issued\, (1 vol.); Daily Time Sheet Book\, 1907-1913 including daily time sheets\, appointments\, positions (1 vol.); and Payroll Deduction Book\, 1959-1965 including departmental payroll showing withholdings for the firemen's relief association (1 vol.).",,Private,
23559,Salt Lake City (Utah). Fire Department,National Board of Fire Underwriters bulletins,1944-1984.,Numerical by bulletin number.,"These are informational bulletins pertaining to fire code safety published by a national insurance company (National Board of Fire Underwriters\, later known as American Insurance Association) and collected by the city fire department.",,Public,
23561,Salt Lake City (Utah). Fire Department,Financial records,1878-1922.,Chronological by date.,"These volumes contain details of expenditures\, property lists\, and fire losses. Specifically: Eagle Hook and Ladder Co. #1 (1 vol.)\, 1878-1883\, property list book; Pioneer Engine Co. #1 (loose sheet)\, 1878\, property schedule; Department Property Schedule (loose sheet)\, 1889; Distribution Expense Ledger (1 vol.)\, 1909-1913\, detailed expenditures; Insurance & Fire Losses (loose sheet)\, 1912\, typed table of property\, insurance value\, and fire loss; and Voucher Register (1 vol.)\, 1916-1922\, detailed expenditures.",,Public,
23570,Dept. of Adult Parole and Adult Probation,Stays correspondence,1958-1964.,Chronological.,"Business-related correspondence which provide unique information about agency functions\, policies\, procedures\, or programs. These records document material discussions and decisions made regarding all agency interests\, and may originate on paper\, electronic mail\, or other media. This correspondence is filed separately from program case files\, and project files.",,Private,
23560,Salt Lake City (Utah). Fire Department,Alarm reports,1893-1905; 1926-1931; 1946-1958.,chronological,"These volumes log every alarm responded to\, including type\, time\, and equipment used.",,Public,
23652,Iron County (Utah). Cedar City School District,Board of Trustee's letterpress book,1896-1898.,Chronological,This book documents the correspondence of the Board of Trustees. It includes copies of letters sent by the Board for various administrative purposes. The letters were sent primarily to various vendors for services or goods ordered for the district and responses to applicants seeking employment.,,Public,
23614,Kanarraville (Utah),Zoning ordinances,1999-,"Numerical by chapter number, thereunder numerical by ordinance number","These ""land use and development"" ordinances provide standards for development for ""land use and development"" within the municipality. They have been approved by both the planning commission and the city commission. ""The planning commission shall prepare and recommend to the [city commission] a proposed zoning ordinance and maps . . . The [city commission] shall hold a public hearing on the proposed zoning ordinance . . . After public hearing\, the [city commission] may (a) adopt the ordinance as proposed; (b) amend zoning ordinance and adopt or reject the zoning ordinance as amended; or (c) reject the ordinance"" (UCA 10-9-402 (1995)).",Permanent. Retain until administrative need ends,Public,
23649,Iron County (Utah). County Superintendent of Schools,Superintendent's account book,1904-1917.,Chronological,"This book documents the expenditures of the individual school districts within Iron County prior to consolidation in 1915. It is maintained by the county school superintendent. This book includes following accounts: current expenses\, Bank of Southern Utah\, Bank of Iron County\, Paragonah School District #1\, Parowan School District #2\, Summit School District #3\, Cedar City School District #4\, Kanarra School District #5\, Enoch School District #6\, and County Fund. Each account includes date\, warrant number\, name of person to whom warrant issued to\, amount of warrant\, totals and any adjustments.",,Public,
23727,Judicial Council. Board of Juvenile Court Judges. Juvenile Court (First District),Statistical reports,1925-1927.,Chronological by date.,"These two booklets are a statistical report of juvenile cases in the First Judicial District\, in and for Rich\, Cache\, and Box Elder counties. For each month\, for both boys and girls\, forms log the type (e.g.\, truancy\, petit larceny \, indecent conduct\, etc.) and number of offenses ; the type (e.g.\, suspended sentence\, committed to industrial school\, etc.) and number of dispositions by the court; a count on the nativity of parents; and a count of reappearances.",,Public,
23701,University of Utah (Utah),Electronic mailing lists,1994-,Chronological,"The Utah Education Network hosts about 150 electronic mailing lists. (A mailing list has an e-mail address [e.g. uted@lists.uen.org] that is set aside for electronic discussion. Individuals can 'subscribe' to a list - which means they add their e-mail address to the list. Then when someone sends a message to the list address\, everyone who is currently subscribed to the list receives a copy of the message.) The electronic mailing lists are used to facilitate discussion among users belonging to the list. A user can add or remove himself from the list at any time by sending an e-mail request to the listserv software. The discussions vary according to the topic of each list\, but generally lists are used to notify list members of training opportunities\, or to discuss education issues. The mailing list software is used to create the list name (list address)\, to add or remove users from a list\, and to send messages directed to the list out to list subscribers.",Retain until administrative need ends,Public,
23745,Department of Health and Human Services. Division of Child and Family Services. South Towne Office,Child Protective Services investigation case files,1996-,Alphabetical by client surname,"These are investigations and findings of child abuse and neglect cases. Child protective service workers use this information to determine whether or not a child is the victim of abuse or neglect. Information includes name\, court actions\, investigations\, family information\, psychiatric and psychological information\, and victim information.,These are investigations and findings of child abuse and neglect cases. Child protective service workers use this information to determine whether or not a child is the victim of abuse or neglect. Information includes name\, court actions\, investigations\, family information\, psychiatric and psychological information\, and victim information.",Retain for 100 year(s) after case is closed,Exempt,
23763,Department of Human Services. Division of Child and Family Services. Panguitch Office,Child Protective Services case files,1996-,Alphabetical by client surname,"These are investigations and findings of child abuse and neglect cases. Child protective service workers use this information to determine whether or not a child is the victim of abuse or neglect. Information includes name\, court actions\, investigations\, family information\, psychiatric and psychological information\, and victim information.",Retain for 100 year(s) after case is closed,Exempt,
23747,Department of Health and Human Services. Division of Child and Family Services. Fillmore Office,Child Protective Services investigation case files,1996-,Alphabetical by client surname,"These are investigations and findings of child abuse and neglect cases. Child protective service workers use this information to determine whether or not a child is the victim of abuse or neglect. Information includes name\, court actions\, investigations\, family information\, psychiatric and psychological information\, and victim information.",Retain for 100 year(s) after case is closed,Exempt,
23758,North Davis Fire District (Utah),Ambulance billing reports,2000-,Chronological,"These are reports that are generated in office to compile and monitor monies due to the Clearfield Ambulance for services performed. IRIS Medical Billing actually does all of the billing for ambulance service\, however the Fire Department monitors the billing and maintains these accounts receivable reports.",Retain for 4 year(s),Private,
23761,Department of Human Services. Division of Child and Family Services. Monticello Office,Child Protective Services investigation case files,1996-2010.,Alphabetical by client surname,"These are investigations and findings of child abuse and neglect cases. Child protective service workers use this information to determine whether or not a child is the victim of abuse or neglect. Information includes name\, court actions\, investigations\, family information\, psychiatric and psychological information\, and victim information.",Retain for 100 year(s) after case is closed,Exempt,
23760,Department of Human Services. Division of Child and Family Services. Magna Office,Child Protective Services investigation case files,1996-,Alphabetical by client surname,"These are investigations and findings of child abuse and neglect cases. Child protective service workers use this information to determine whether or not a child is the victim of abuse or neglect. Information includes name\, court actions\, investigations\, family information\, psychiatric and psychological information\, and victim information.",Retain for 100 year(s) after case is closed,Exempt,
23828,South Davis Sewer District (Utah),Sewer service connection applications,1960-,Numerical by account number,"These applications are submitted to the agency by property owners requesting to be hooked up to the sewer system. They are used to find the cleanout and lateral sewer connection information for each building connected to the sewer lines within the sewer district. They are a primary reference used to document details of locations\, completion of inspection\, and the identity and contact information of the property owner. Information includes date of application\, account number\, receipt number\, location of lateral connection\, number and specific types of plumbing fixtures in the building\, name and signature of property owner\, date of inspection\, name and signature of inspector\, type of building\, approval status and amount of inspection fee. Also included is a diagram on the back of the application detailing the address\, specific location of the connection and measurements.",Permanent. Retain until administrative need ends,Public,
23811,Cache County (Utah). County Sheriff,Medication dispensing lists,1996-,Chronological by month,"These lists are used to document medications given to inmates. The inmate is required to initial the form documenting the administration of the medication. The lists also document any inmate's refusal of the medications. The lists include name of inmate\, date and time\, housing unit\, types and quantities of medications issued\, and inmate's initials.",Retain for 4 year(s),Private,
23829,"Joint City & County Building Committee (Salt Lake City, Utah)",Contract record book,1893.,Chronological by date.,"This record book contains copies of contracts and agreements between the Joint City-County Building Committee and individual contractors regarding the construction of a building to provide offices for both Salt Lake City and Salt Lake County governments. Contracts pertain to plumbing\, gas fitting\, and steam heating; electric wiring; safes and locks; plastering; mill work; and painting and sanding.",,Public,
23837,Department of Transportation,I-15 Project files,1995-,Alphanumerical,"The I-15 Project involved the widening and general improvement of the Salt Lake Valley's Interstate freeway system. These files contain project correspondence dealing with the scope\, schedule and budget of the project. Miscellaneous documents in these files include information on right of way\, utility\, construction and design issues\, change orders\, invoices\, schedules and audit reports.",Permanent. Retain for 2 year(s),Public,
23879,Logan (Utah). Community Development,Planned unit development case files,1976-,Numerical by project number,"These case files document the creation of Planned Unit Developments (PUDs) within the municipality. PUDs are owner initiated projects requesting a variance from standard subdivision and zoning ordinances to allow for the concentration of residential units\, office\, commercial\, or industrial facilities. The project plans must provide for recreational areas\, clubs\, and other types of facilities to service the community. The owners are given credit for land not inhabited to allow for the concentration of residential units in other areas. Zoning ordinances limit the number of dwelling units per acre. The original proposal describes how the owner wants to build the project with detailed maps and diagrams showing types of,buildings and density of structures (dwellings per acre). The case files include initial proposal\, approvals or disapprovals\, diagrams\, site plans\, condominium conversions\, and copies of minutes from the Planning Commission.",Permanent. Retain for 5 year(s),Public,
23895,Logan (Utah). Community Development,Nonresidential building plans,1976-,Numerical by permit number,"These are the blueprints and specifications submitted by building contractors or owners when applying for a building permit for the construction of commercial\, industrial\, or apartment structures. The specifications are compiled by the architect for use by the contractor to complete detail work providing type\, grade\, brand of materials to be used\, and general conditions which govern the methods to be employed. They also identify the temporary facilities\, job cleanup\, security\, time limits\, deadlines\, and responsibilities of the architect\, owner and contractor. They are used for determining code compliance and the enforcement of building codes. They are usually arranged by permit number or address.",Retain for 7 year(s),Public,
23886,Logan (Utah). Community Development,Zoning violation case files,1998-,Numerical by address,These case files document housing and zoning complaints. They are used to document municipal actions concerning the complaints and for reference purposes. They are arranged by address or name of complainant.,Retain for 5 year(s),Public,
23881,Department of Human Services.$bDivision of Child and Family Services.$bSalt Lake Valley Region,Adoption and guardianship subsidy assistance records,1980-2012.,Alphabetical by surname,"These are reports written and prepared as a result of a performance audit on state agencies by an outside agency. They contain summary documentation on agency programs\, operations and productivity.",Retain for 25 year(s) after case is closed,Public,
23897,Logan (Utah). Community Development,Residential building plans,1996-,Numerical by permit number,"These are the blueprints and specifications submitted by building contractors or owners when applying for a building permit for the construction of residential buildings. The specifications are compiled by the architect for use by contractor to complete detail work providing type\, grade\, brand of materials to be used and general conditions which govern the methods to be employed. They also identify the temporary facilities\, job cleanup\, security\, time limits\, deadlines\, and responsibilities of the architect\, owner and contractor. They are used for determining code compliance and the enforcement of building codes. They are usually arranged by permit number or address.",Retain for 1 year(s),Public,
23945,Piute County (Utah). Superintendent of District Schools,Junction school district financial account book,1903-1904.,Chronological.,"This account book documents the credits and debits for the Junction School District. It includes date\, warrant number\, payments to teachers; to whom issued; school supplies; building sites\, furnishings and apparatus; textbooks; repairs and improvements; current expenses; investments; overdrafts; other disbursements; and remarks.",,Public,
23970,Milford (Utah),Justice docket,1903-1907.,Chronological,"This single volume was used to record individual criminal cases heard in the justice court of Milford City. Information includes names of involved parties\, place\, action taken\, names of attorneys\, papers filed\, and judgments of the justice court. Attached to the back cover is a copy of the justice of the peace laws of 1897. Some newspaper articles about the municipality are also included.",,Public,
23947,Piute County (Utah). Superintendent of District Schools,Junction school district's secretaries book,1897-1915.,Chronological.,"This book documents administratively the activities of the Junction School District (District #4). This pre-printed book is titled ""Record Book for Secretaries of Board of Trustees in Utah."" It contains a variety of information including receipts and disbursements; a listing of trustees and information on elections and appointments (1901-1908); a teachers' register; bonds issued and sold; and board of trustees minutes (1900-1915).",,Public,
23422,Department of Natural Resources. Division of State Parks. Northern Region.,Danger Cave State Park records,ca. 1970-,none,"Records of an archaeological site in the West Desert. Records may include board actions\, administrative correspondence\, organizational charts\, budget\, litigation\, legislation\, land surveys\, aerial maps\, deeds or other land transfer documentation\, land patents\, titles and title reports/insurance\, life estates\, easements\, property appraisals\, water rights\, initial construction inventory and planning\, environmental or soil surveys\, master plans\, development proposals\, plans and specifications\, buildings\, other facility construction\, buildings and grounds operations or current expenses\, permits\, incident reports\, dedication ceremonies\, newspaper or magazine articles\, brochures\, signage\, driving maps\, press releases\, natural studies\, archaeological studies\, historical studies\, photographs\, displays and museum exhibits\, public activities\, and visitor studies.",Permanent. Retain for 1 year(s) after final action,,
23400,San Juan County (Utah). County Recorder,Miscellaneous records,1884-1954.,Chronological by date recorded.,"These are copies of recorded instruments of ""a miscellaneous character not otherwise provided for"" (UCA 17-21-6(9) (1995)). The index contains the date of instrument\, date of filing\, entry number\, book and page\, type of instrument\, from\, to\, and remarks. The San Juan County recorder used miscellaneous record books for a variety of records. The following books contain the following kinds of records: Miscellaneous Book B is dominated by mining records\, including many location notices\, affidavits showing proof of labor\, and the by-laws of many mining districts. In addition\, this book contains mortgages\, homestead certificates\, deeds\, and agreements. Miscellaneous Book L is likewise dominated by mining records\, including many notices of location and affidavits showing proof of labor. Other documents include Bishop's certificates\, horse pedigrees\, leases\, agreements\, and bills of sale. Miscellaneous Book T continues with many mining records of all kinds. It also contains numerous military,discharges for World War I veterans\, as well as deeds\, and oil leases. Book T 1 and books thereafter contain a wider variety of documents and are not primarily mining records. Some of these records include deeds of all kinds\, agreements\, court decrees\, leases\, assignments\, affidavits showing proof of labor\, chattel mortgage releases and etc. Books T 4 and T 5 also contain many military discharges for World War II veterans. Book T 6 is almost exclusively oil and gas leases.",,Public,1 microfilm reel
23434,Department of Natural Resources. Division of State Parks. Eastern Region.,Green River State Park records,ca. 1960-,none,"Green River is a scenic water recreation area. Records may include board actions\, administrative correspondence\, organizational charts\, budget\, litigation\, legislation\, land surveys\, aerial maps\, deeds or other land transfer documentation\, land patents\, titles and title reports/insurance\, life estates\, easements\, property appraisals\, water rights\, initial construction inventory and planning\, environmental or soil surveys\, master plans\, development proposals\, plans and specifications\, buildings\, marinas and docks\, other facility construction\, buildings and grounds operations or current expenses\, permits\, incident reports\, dedication ceremonies\, newspaper or magazine articles\, brochures\, signage\, driving maps\, press releases\, natural studies\, archaeological studies\, historical studies\, photographs\, displays and museum exhibits\, public activities\, and visitor studies.",Permanent. Retain for 1 year(s) after final action,,
23450,Department of Natural Resources. Division of State Parks. Southwestern Region.,Paiute State Park records,ca. 1963-,none,"A water recreation park south of Richfield\, open year-round for trophy fishing. Records may include board actions\, administrative correspondence\, organizational charts\, budget\, litigation\, legislation\, land surveys\, aerial maps\, deeds or other land transfer documentation\, land patents\, titles and title reports/insurance\, life estates\, easements\, property appraisals\, water rights\, initial construction inventory and planning\, environmental or soil surveys\, master plans\, development proposals\, plans and specifications\, buildings\, marinas and docks\, other facility construction\, buildings and grounds operations or current expenses\, permits\, incident reports\, dedication ceremonies\, newspaper or magazine articles\, brochures\, signage\, driving maps\, press releases\, natural studies\, archaeological studies\, historical studies\, photographs\, displays and museum exhibits\, public activities\, and visitor studies.",Permanent. Retain for 1 year(s) after final action,,
23522,Hiawatha (Utah),Administrative records,1915-1990.,alphabetical by document type or topic,"These records not only document the financial history of the town with accounts\, bonds\, bids\, budgets\, warrants\, reports\, receipts and tax records\, but offer a wide range of municipal records relating to accidents\, census\, civil defense\, elections\, housing\, insurance\, meeting minutes\, resignations\, resolutions\, roads\, television and water treatment. While some of the categories fall into 5 to 10 year runs\, others span a half century for this coal mining town. The records were created by multiple town\, and perhaps company (since this was a company town of the United States Fuel Company)\, officials.",,Public,
23557,Salt Lake City (Utah). Fire Department,Vigilant Fire Company 4 minute book,1881-1883.,chronological,These minutes discuss the activities of the #4 company of the department.,,Public,
23542,Salt Lake City (Utah). Fire Department,History publications,1951-1985.,Chronological by date.,"This series includes the following publications: Report on 7th annual Firemen's Training School June 21-23\, 1951; ""The Fire Service of Salt Lake City...History Highlights"" by J.K. Piercey\, Chief\, ca. 1956\, a short pamphlet with updated information (mainly staff lists) handwritten in up to 1972; and ""A Pictorial History of the Salt Lake City Fire Dept.\, 1871-1976"" with photo sections on history\, administration\, personnel\, relief association\, stations\, education\, retired personnel\, and the current department.",,Public,
23567,Recorder of Marks and Brands,Brand certificates,1874.,Chronological by date.,"These certificates certify that specified brands have been recorded. The certificates give the brand owner's name\, the brand and its placement\, signature and date of recorder\, and the fee.",,Public,
23529,San Juan County (Utah). County Recorder,Water notices (claims) and index,1914-1950.,Numerical by entry number,"These records contain the official records of recorded water notices. They consist of copies of certificates of water claims\, quit claims\, deeds\, warranty deeds\, trust deeds\, and releases.",,Public,
23620,Iron County School District (Utah),Superintendent's reports,1916-1917; 1926-1927; 1929; 1932; 1934; 1937; 1944.,Chronological,"These annual reports were submitted by the district's superintendent to the School Board. They are narrative reports describing the year's activities. The reports include the year\, a description of activities\, and some statistics on student enrollment and schools. Only a fragment of these annual reports have survived.",,Public,
23623,Iron County School District (Utah),Annual budget reports,1917-1920; 1925-1950.,Chronological.,"These are annual reports of the school district's budget. They appear to have been created for internal purposes of the district and school board. They include the dates\, comparisons between actual expenditures and budgeted amounts\, and any related comments.",,Public,
23766,Department of Human Services. Division of Child and Family Services. Duchesne Office,Family case files,1996-2011.,Alphabetical by client surname.,"These files document complete case histories of the Division of Child and Family Services (DCFS) provided to families. These services include children at risk (CAR)\, clinical casework counseling (CCS)\, counseling individual services (CIS)\, child protective services (CPS)\, custody evaluations\, family preservation (PFP)\, family reunification (PFR)\, in-home services (PSC and PSS)\, interstate compact services (ICPC)\, out of home care (SCF)\, courtesy supervision (SCS)\, and youth services (PYS). These programs are funded by DCFS and/or local discretionary funds. These files will enable the division to monitor the types of services that have been provided to a family and work more effectively in providing new services when required. Information includes family histories\, names\, birth certificates\, social security cards\, court documents\, guardianship orders\, tribal membership certification\, activity logs\, case plans\, video recordings of parent visits with their children\, psychological progress,notes\, personal and family counseling reports\, psychological and psychiatric information\, medical and dental reports\, employment histories\, living conditions\, martial status\, salary information\, collateral agency data\, child abuse and neglect reports\, police reports\, family studies\, health and education records and fees\, medicaid information\, payment records\, release forms\, contracts\, and reference letters. psychological and psychiatric information\, medical and dental reports\, employment histories\, living conditions\, marital status\, salary information\, collateral agency data\, child abuse and neglect reports\, police reports\, family studies\, health and education records and fees\, medicaid information\, payment records\,release forms\, contracts\, and reference letters.",Retain for 50 year(s) after case is closed,Private,
23728,Cache County (Utah). County Clerk,Index to miscellaneous and probate matters,ca. 1903-1919.,Alphabetical by first letter of topic or surname.,"This index volume\, labeled ""Index to miscellaneous and probate matters"" appears to index county commission activities (and some district court activities) on one side and probate cases on the other. Activities include articles of incorporation\, maps and plats\, departmental reports\, town incorporations\, ordinances\, oaths of office\, exhibits in trial cases\, etc. The probate matters are by name and include adoptions and guardianships as well as the deceased.",,Public,
23744,Department of Human Services.$bDivision of Child and Family Services.$bSalt Lake Valley Region,Child Protective Services investigation case files,1996-2012.,Alphabetical by client surname,"These are investigations and findings of child abuse and neglect cases. Child protective service workers use this information to determine whether or not a child is the victim of abuse or neglect. Information includes name\, court actions\, investigations\, family information\, psychiatric and psychological information\, and victim information.",Retain for 100 year(s) after case is closed,Exempt,
23767,North Davis Fire District (Utah),Working papers,1980-,Alphabetical by project type,"These are project background records\, such as studies\, analyses\, notes\, drafts\, and interim reports.",Retain for 5 year(s) after end of project or program,Public,
23794,Cedar Hills (Utah),Residential building plans,ca. 1992-,"Chronological by year, thereunder, numerical by permit number.","These are the blueprints and specifications submitted by building contractors or owners when applying for a building permit for the construction of residential buildings. The specifications are compiled by the architect for use by contractor to complete detail work providing type\, grade\, brand of materials to be used and general conditions which govern the methods to be employed. They also identify the temporary facilities\, job cleanup\, security\, time limits\, deadlines\, and responsibilities of the architect\, owner and contractor. They are used for determining code compliance and the enforcement of building codes. They are usually arranged by permit number or address. This records series is indexed.",Retain for 1 year(s) after end of project or program,Public,
23834,Salt Lake City (Utah). Justice Court,Jeter Clinton's criminal docket books,1867-1874.,Chronological by date.,"Jeter Clinton was a 4th ward Alderman\, as such acting as a JP for the city of Salt Lake\, except for the 1868-1870 term when he was elected as county JP for the 4th Salt Lake City precinct. These dockets show action taken before Justice Clinton in minor criminal cases in the city. The criminal segment of a justice's court was commonly referred to as a police court.",,Public,
23832,San Juan County (Utah). County Recorder,Recorded (miscellaneous)maps,ca. 1890-,Chronological,,Permanent. Retain until administrative need ends,,
23882,Logan (Utah). Community Development,Master plan,1995-,Chronological,"These are comprehensive plans for municipal development adopted by the city commission. ""Each municipality shall prepare and adopt a comprehensive\, long-range general plan for present and future needs of the municipality; and growth and development of all or any part of the land within the municipality"" (UCA 10-9a-401(1) (2005)). ""The planning commission shall make and recommend to the [city commission] a proposed general plan for the area within the municipality"" (UCA 10-9a-403(1)(b) (2012)). The plans serve as a guide for decision-making on rezoning and other planning proposals and as the goals and policies of municipalities attempting to guide land use in local jurisdictions. The plans include ""planning commission's recommendations for the development of the territory covered by the plan\, and may include\, among other things: (a) a land use element; (b) a transportation and circulation element; (c) an environmental element; (d) a public service and facilities element; (e) a rehabilit,ation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality considers appropriate"" (UCA 10-91-403 (3) (2012)). The plan may also include maps\, plats\, and charts.",Permanent. Retain until administrative need ends,Public,
23870,Salt Lake City (Utah). City Court,Civil case docket books,1905-1920.,Numerical by case number assigned chronologically by date of initial action.,"These dockets provide case number\, names of parties in the civil case\, names of their attorneys\, and dates routine documents were filed. Most cases pertain to small debts.",,Public,
23887,Logan (Utah). Community Development,Building permit register,1960-,Numerical by permit number,"These registers are usually computer printouts\, but may include books listing all issued building permits. The register is arranged chronologically and includes the name of the owner\, name of contractor\, address\, date\, and general use of building. Prior to 1950\, the permit register may be the only record of the issuance of building permits.",Permanent. Retain for 5 year(s),Public,
23920,Salt Lake City (Utah). City Attorney,Record index,undated,alphabetical,"This is the index of Record No. 1 and 2\, Salt Lake City. It appears to index primarily plaintiffs against Salt Lake City. The records the index provide access to are unknown.",Permanent. Retain until administrative need ends,Public,
23878,Logan (Utah). Community Development,Conditional use permit records and indexes,1976-,Numerical by project number,"These files document the application for conditional use permits. These permits allow for the construction of buildings on the condition that impacts on neighborhoods are mitigated. They include the original application\, blueprint drawings\, investigative reports\, planning commission decisions\, cash receipts\, and related correspondence.",Permanent. Retain for 5 year(s),Public,
23097,North Davis Fire District (Utah),Hose test reports,1970-,Numerical,"These reports record tests required annually by fire departments of all fire hoses. They are used to determine whether hoses are in good working condition. They include test date\, date previously tested\, apparatus number\, hose diameter\, conditions found\, service date\, defects corrected\, and officer's signature in charge of test.",Retain for 2 year(s),Public,
23069,Cedar City (Utah),Police reportable accident reports,1950-,Numerical by case number,"These files document traffic accidents investigated by the police department. The report usually includes complete information on all cars and drivers involved in the accident\, accident location\, damage\, accident causes\, date and time\, accident diagram\, description\, and weather conditions.these are accidents where damage exceeds $1000\, and are on public property. Also included are hit and run accidents and injury accidents where death does not occur. Witness statements and photographs may be a part of the report. The original report is sent to the State Department of Public Safety (UCA 41-6-35 (2000))\, and is maintained for seven years.",Retain for 3 year(s),Protected,
23134,Clearfield (Utah). Clearfield Police Department,Wrecker service records,1999-,Chronological by date,"These are wrecker rotation records. They are used to monitor which wrecker was called out after receiving a dispatch emergency call. They include name of wrecking service\, telephone number\, address dispatched to\, date\, time\, and identification number of person making call.",Retain for 1 year(s),Public,
23153,Clearfield (Utah). Clearfield Police Department,Arrest reports,1995-,Numerical by case number,"These are forms used to report arrests made by the police department. They usually include complete information and description of person arrested\, date\, arrest time\, arrest location\, charges\, description of offense\, witnesses\, victims\, suspects\, and name of officer(s) making arrest. Sometimes report is a multi-part form\, with a copy sent to the county jail.",Retain for 10 year(s),Private,
23144,North Davis Fire District (Utah),Employee training records,1995-,Alphabetical by last name of employee,"These files document course availability and municipal employee participation in training programs sponsored by the municipality\, other government agencies\, and non-governmental institutions. They include correspondence\, reports\, participant lists\, and other items. The actual training certificates and transcripts are filed in individual personnel files.",Retain for 6 year(s),Private,
23130,Clearfield (Utah). Clearfield Police Department,Criminal history log,1997-,Chronological,"These logs document the dissemination of criminal histories and other law enforcement information to other agencies or criminal information systems. They include release date\, state identification or FBI number. They are created and maintained pursuant to federal regulations under 28 CFR\, Part 20\, Subpart C (1992) and state regulations under UCA 53-10-202 (2011).",Retain for 1 year(s),Public,
23196,Park City (Utah). Public Works,Lighting district bond records,1931-1940.,Chronological by date.,"This series contains correspondence\, assessment records\, contracts\, memos\, and blueprints for ornamental lighting along Main Street in Park City.",,Public,
23197,Emery County (Utah). County Recorder,Chattel mortgages,ca. 1940-,chronological,Chattel mortgages are mortgages of personal property.,,,
23202,Logan School District (Utah),Letterbook,1902-1907.,Chronological,This letterbook records written by the Logan School District.,,Public,1 microfilm reel
23207,Duchesne County (Utah). County Clerk,Bounty books,1946-1974.,Chronological.,"These books document the payment of county and state bounties for the killing of various predators. To receive payment hunters completed appropriate forms and filed them with the county clerk. The clerk then issued ""a certification under the seal of his office stating the number and kind of skins involved and stating the sum person entitled"" (UCA 4-6-8 (1953)). The county clerk was also required to ""keep a record in a bounty book of all county certificates issued by him"" (UCA 4-6-11 (1953)). In 1975\, the law was repealed and the responsibility was given to the Commissioner of Agriculture. OBSOLETE RECORD",,Public,
23393,Carbon County (Utah). County Clerk,Marriage license indexes,1894-,Alphabetical,This series consists of index books that index the names of individuals obtaining marriage licenses in Carbon County.,Retain permanently,,
23425,Department of Natural Resources. Division of State Parks. Northern Region.,East Canyon Reservoir records,ca. 1970-,none,"Records of a water recreation park. Records may include board actions\, administrative correspondence\, organizational charts\, budget\, litigation\, legislation\, land surveys\, aerial maps\, deeds or other land transfer documentation\, land patents\, titles and title reports/insurance\, life estates\, easements\, property appraisals\, water rights\, initial construction inventory and planning\, environmental or soil surveys\, master plans\, development proposals\, plans and specifications\, buildings\, marinas and docks\, other facility construction\, buildings and grounds operations or current expenses\, permits\, incident reports\, dedication ceremonies\, newspaper or magazine articles\, brochures\, signage\, driving maps\, press releases\, natural studies\, archaeological studies\, historical studies\, photographs\, displays and museum exhibits\, public activities\, and visitor studies.",Permanent. Retain for 1 year(s) after final action,,
23441,Department of Natural Resources. Division of State Parks. Northern Region.,Little Mountain Recreational Vehicle Area records,ca. 1972-,none,"Little Mountain forms the upper end of Emigration Canyon near Salt Lake City. It is a popular area for mountain biking. As part of the federal Mormon Trail\, The Division's Trails Coordinator maintains active involvement. The division also held an annual special use permit to run facilities there. Records may include land surveys or aerial maps\, titles and title reports/insurance\, life estates\, easements\, land patents\, property appraisals\, building and grounds maintenance\, equipment\, monthly reports\, permits\, and incident reports.",Permanent. Retain for 1 year(s) after final action,,
23458,Department of Natural Resources. Division of State Parks. Eastern Region.,Steinaker Reservoir State Park records,ca. 1962-,none,"Records of a water recreation park in northern Utah along the Idaho border. Records may include board actions\, administrative correspondence\, organizational charts\, budget\, litigation\, legislation\, land surveys\, aerial maps\, deeds or other land transfer documentation\, land patents\, titles and title reports/insurance\, life estates\, easements\, property appraisals\, water rights\, initial construction inventory and planning\, environmental or soil surveys\, master plans\, development proposals\, plans and specifications\, buildings\, marinas and docks\, other facility construction\, buildings and grounds operations or current expenses\, permits\, incident reports\, dedication ceremonies\, newspaper or magazine articles\, brochures\, signage\, driving maps\, press releases\, natural studies\, archaeological studies\, historical studies\, photographs\, displays and museum exhibits\, public activities\, and visitor studies.",Permanent. Retain for 1 year(s) after final action,,
23445,Department of Natural Resources. Division of State Parks. Eastern Region.,Natural History State Heritage Park records,ca. 1960-,none,"The Field House is a natural history museum in Vernal. Exhibits stress paleontology. Records may include board actions\, administrative correspondence\, organizational charts\, budget\, litigation\, legislation\, land surveys\, aerial maps\, deeds or other land transfer documentation\, land patents\, titles and title reports/insurance\, life estates\, easements\, property appraisals\, water rights\, initial construction inventory and planning\, environmental or soil surveys\, master plans\, development proposals\, plans and specifications\, buildings\, marinas and docks\, other facility construction\, buildings and grounds operations or current expenses\, permits\, incident reports\, dedication ceremonies\, newspaper or magazine articles\, brochures\, signage\, driving maps\, press releases\, natural studies\, archaeological studies\, historical studies\, photographs\, displays and museum exhibits\, public activities\, and visitor studies.",Permanent. Retain for 1 year(s) after final action,,0.20 cubic foot
23439,Department of Natural Resources. Division of State Parks. Northern Region.,Jordan River State Park records,ca. 1978-,none,"This park consists of trails and canoeing along the Jordan River in Salt Lake County. Records may include board actions\, correspondence\, organizational charts\, budget\, litigation\, legislation\, land surveys\, aerial maps\, deeds or other land transfer documentation\, land patents\, titles and title reports/insurance\, life estates\, easements\, property appraisals\, water rights\, initial construction inventory and planning\, environmental or soil surveys\, master plans\, development proposals\, plans and specifications\, buildings\, marinas and docks\, other facility construction\, buildings and grounds operations or current expenses\, permits\, incident reports\, dedication ceremonies\, newspaper or magazine articles\, brochures\, signage\, driving maps\, press releases\, natural studies\, archaeological studies\, historical studies\, photographs\, displays and museum exhibits\, public activities\, and visitor studies.",Permanent. Retain for 1 year(s) after final action,,
23455,Department of Natural Resources. Division of State Parks. Southwestern Region.,Snow Canyon State Park records,ca. 1960-,none,"Records of a water recreation park in northern Utah along the Idaho border. Records may include board actions\, administrative correspondence\, organizational charts\, budget\, litigation\, legislation\, land surveys\, aerial maps\, deeds or other land transfer documentation\, land patents\, titles and title reports/insurance\, life estates\, easements\, property appraisals\, water rights\, initial construction inventory and planning\, environmental or soil surveys\, master plans\, development proposals\, plans and specifications\, buildings\, marinas and docks\, other facility construction\, buildings and grounds operations or current expenses\, permits\, incident reports\, dedication ceremonies\, newspaper or magazine articles\, brochures\, signage\, driving maps\, press releases\, natural studies\, archaeological studies\, historical studies\, photographs\, displays and museum exhibits\, public activities\, and visitor studies.",Permanent. Retain for 1 year(s) after final action,,
23465,San Juan County (Utah). County Recorder,Federal Farm Loan Mortgage Records,1918-1923.,"Chronological, thereunder numerical by page number","These are legal instruments recorded by the county recorder concerning all ""mortgages\, deeds of trust\, liens\, and all other instruments in the nature of an encumbrance upon real estate"" (UCA 17-21-6(4\,5) (1995)). There are two alphabetical indexes concerning mortgagors and mortgagees. In some counties mortgage records are compiled separately\, while in other counties they are part of the ""Official records.""",,Public,
23442,Department of Natural Resources. Division of State Parks. Northern Region.,Lost Creek State Park records,ca. 1969-,none,"Lost Creek is a reservoir and water recreation area in northern Utah\, east of Ogden. Records may include board actions\, administrative correspondence\, organizational charts\, budget\, litigation\, legislation\, land surveys\, aerial maps\, deeds or other land transfer documentation\, land patents\, titles and title reports/insurance\, life estates\, easements\, property appraisals\, water rights\, initial construction inventory and planning\, environmental or soil surveys\, master plans\, development proposals\, plans and specifications\, buildings\, marinas and docks\, other facility construction\, buildings and grounds operations or current expenses\, permits\, incident reports\, dedication ceremonies\, newspaper or magazine articles\, brochures\, signage\, driving maps\, press releases\, natural studies\, archaeological studies\, historical studies\, photographs\, displays and museum exhibits\, public activities\, and visitor studies.",Permanent. Retain for 1 year(s) after final action,,
23451,Department of Natural Resources. Division of State Parks. Southwestern Region.,Quail Creek State Park records,ca. 1985-,none,"Quail Creek is a water recreation park in southwestern Utah near St. George. Records may include board actions\, administrative correspondence\, organizational charts\, budget\, litigation\, legislation\, land surveys\, aerial maps\, deeds or other land transfer documentation\, land patents\, titles and title reports/insurance\, life estates\, easements\, property appraisals\, water rights\, initial construction inventory and planning\, environmental or soil surveys\, master plans\, development proposals\, plans and specifications\, buildings\, marinas and docks\, other facility construction\, buildings and grounds operations or current expenses\, permits\, incident reports\, dedication ceremonies\, newspaper or magazine articles\, brochures\, signage\, driving maps\, press releases\, natural studies\, archaeological studies\, historical studies\, photographs\, displays and museum exhibits\, public activities\, and visitor studies.",Permanent. Retain for 1 year(s) after final action,,
22872,Cache County (Utah). Richmond School District,Trustee account book,1902-1908.,Chronological,"This account book documents the district's receipts and disbursements. While the book's creator is not clearly identified\, it appears to be for the Richmond School District. The book includes date\, district fund\, warrant number\, amount for each warrant\, totals\, name of person receiving payment\, and payment's purpose. It also includes a school trustees annual financial report.",,Public,1 microfilm reel
22856,Cache County (Utah). Lewiston School District,School construction invoice book,1907-1909.,"Chronological, thereunder alphabetical by invoice","This book documents the construction of the Lewiston school. It includes invoices for the school's furnishings and supplies\, a copy of the bond issue and sample bonds\, warrants payable for labor\, and minutes of a public hearing.",,Public,1 microfilm reel
22876,Cache County (Utah). Smithfield School District,General account book,1891-1908.,Chronological,"This account book documents the district's receipts and disbursements. The 1891 account is a running account\, while subsequent monies are divided into separate funds. County and state funds paid for teacher salaries\, Special School (tax) fund paid expenses for repairs and supplies. The district fund covered most other expenditures including the salary of the janitor. The book includes date\, district fund\, warrant number\, amount for each warrant\, totals\, name of person receiving payment\, and payment's purpose.",,Public,1 microfilm reel
22883,Cache County (Utah). Coveville School District,Trustee's account book,1901-1908.,Chronological,"This book documents the receipts and disbursements made for school operations in Coveville School District. It is a standard account book used for school financial record keeping in Utah schools. The book includes disbursement number\, date\, amount and to whom issued\, teacher salaries (divided by male and female)\, building and sites\, furnishings\, library books\, free text books\, repairs and improvements\, current expenses\, compensation of trustees\, janitor's salaries\, payment of matured bonds\, bond interest\, other disbursements\, and remarks (usually the reason for payment).",Retain permanently,Public,
22891,Cache County (Utah). School Superintendent,Warrant receipt book,1898-1909.,"Chronological, thereunder numerical by receipt number","This book documents warrants issued by the County School Superintendent. The warrants are issued to school districts for the apportionment of state and county funds. The book includes date\, warrant number\, warrant issued to\, amount of warrant\, and remarks.",,Public,2 microfilm reels
22892,Cache County (Utah). School Superintendent,Trustee account book,1902-1908,Chronological,"This book documents the activities of a specific but unidentified school district. It includes a listing of district credit\, a listing of school monies\, a listing of warrants to districts\, a record of disbursements of warrants\, reports on districts\, teacher evaluations\, a listing of teachers in the county\, a listing of trustees\, and Territorial fund apportionment records.",,Public,1 microfilm reel
22921,Utah State Tax Commission. Property Tax Division,County property tax standards of practice review files,1999-,"Alphabetical by county name, thereunder by county and year, thereunder chronological.","These records are used in conducting reviews of the Standards of Practice of various property tax procedures and records at the county level. The series contains work papers which include information developed through these reviews. The procedures and records reviewed include those of the county recorders\, county auditors\, county treasurers\, and county assessors. The information is collected as part of the Tax Commission's statutory responsibility for oversight of the counties' property tax assessment and collection functions. An appropriate review is conducted with each affected county official and a formal document is available at the conclusion of the review.",Retain for 5 year(s),Protected,
22951,Department of Health. Bureau of Communicable Disease Control,AIDS drug assistance and home health care authorization payments,1992-,"Chronological by year, thereunder chronological by month","This record series documents payments made by the Health Department to the AIDS Drug Assistance Program and Home Health Care Program for services provided to Health Department clients. Information includes memorandum requesting payments\, balance sheets\, authorization pages\, logs of client names\, drugs\, script number\, rebate information\, payments and co-payments.",Retain for 7 year(s),Private,
22940,Orem (Utah). Administrative Services,Daily revenue report,1919-,Chronological by date,"These records relate to billing transactions and are used for audit purposes. They include accounts deleted\, accounts transferred\, routes billed\, adjustments posted\, reported balances\, direct billing authorizations\, and other records related to utility billing functions.",Retain for 3 year(s),Public,
22950,Department of Health. Bureau of Communicable Disease Control,AIDS drug assistance client charts,1999-,Alphabetical by last name.,"This record series consists of client files which document client receipt of HIV medication through the Ryan White Title II Program. This program grants federal funds which are utilized to help improve the quality and availability of existing health care and support services for individuals infected with HIV/AIDS. These records are maintained in order to comply with program participation requirements. Information in each client file includes patient demographic information\, HIV status\, chart notes\, authorization of medication\, release forms\, proof of income statement\, billings\, correspondence and medication change forms. The information collected in this record series is compiled and submitted in a report to the Health Resources and Services Administration (HRSA)\, a copy of which is maintained by the agency.",Retain for 8 year(s),Private,
22919,"Labor Commission. Division of Boiler, Elevator, and Coal Mine Safety",Scrap/out-of-service boilers and pressure vessel files,1999-,Chronological by date received,"These files serve as notification to the Commission that a boiler or pressure vessel is no longer in service. The notification may be that the boiler or pressure vessel is being permanently removed from the location or is out of service. Occassionally\, a boiler or pressure vessel is scrapped from active use but may become active upon a future inspection. The notification report contains a brief description of the boiler or pressure vessel\, name of the manufacturer\, type of boiler or pressure vessel\, etc.",Permanent. Retain for 5 year(s),Public,
22945,Orem (Utah). Public Works,Vehicle history files,1982-,Numerical by vehicle number,"These are daily maintenance records on all municipal vehicles. They are used to provide a maintenance history and include work order number\, dates\, maintenance performed\, mileage of vehicle\, problem type\, driver's name\, and action taken.",Retain for 3 year(s) after disposition of asset,Public,
22969,Department of Corrections. Adult Probation and Parole. Region 3. Administration and Salt Lake Office,Treatment and Resource Center offender criminal histories,1994-,Alphabetical by surname,"These files document the history of all offenders on probation and parole. Includes the offender's name\, history of charges\, commitments\, name of case worker\, monthly reports to probation or parole officer\, copies of court records\, a history of probation or parole\, incident reports\, restitution data\, correspondence and the probation or parole agreement.",Retain for 10 year(s) after separation,Public,
22980,Logan (Utah). Finance,Auditor's financial reports,1923-1940.,Chronological by date,"These are reports prepared by external auditors examining and verifying the municipality's financial activities for the year. ""The audit required for any fiscal year shall be completed within six calendar months after the close of the fiscal year"" (UCA 51-2-2 (1997)). The audit is required to include ""the financial statements; the auditor's opinion on the financial statements; a statement by the auditor expressing positive assurance of compliance with state fiscal laws identified by the state auditor; a copy of the auditor's letter to management that identified any material weaknesses in internal controls discovered by the auditor\, and other financial issues related to the expenditure of funds received from federal\, state\, or local governments to be considered by management; and management's response to the specific recommendations"" (UCA 51-2-3(1)(a) (1997)).",,Public,1 microfilm reel
22996,Department of Workforce Services. Castle Dale Employment Center,General Education Development case files,1995-2019.,Alphabetical by surname.,"These files document client participation in the General Education (GED) program administered by the Department of Workforce Services. The information is used to document that a client fulfills the eligibility requirements as required by the Utah State Board of Education. Information includes: name\, address and telephone number of client; assessment test results; and education and employment information.",Retain for 5 year(s) after case is closed,Private,
23015,Orem (Utah). Public Works,Public Works uniform allowance records,1995-,Chronological by semi-annual scheduled payment,"This records series documents the receipt and expenditure of a semi-annual uniform allowance issued to eligible Public Works employees. A check request is completed for each division listing employee's name and how much they are permitted to spend. Each employee then receives an established amount of cash which they use to purchase uniform items. The receipts are then returned to document their purchases along with unspent funds. Information includes a listing of employees who have received a uniform allowance\, how much they spend and the division of Public Works they are assigned to. Also included are the check request number and amount.",Retain for 2 year(s),Public,
23037,Department of Human Services. Division of Child and Family Services. Jackson Office,In home/out of home services case files,1994-1995.,Alphabetical by client surname,"Information gathered on juveniles who need protective supervision\, protective counseling\, or youth services. Also\, protective youth services\, protective services supervision\, protective service counseling\, and protective family preservation records may be included in these files. Information includes psychological assessments\, progress reports\, and collateral agency data.",Retain for 25 year(s) after case is closed,Private,
23047,Orem (Utah). City Manager,Short term agreements,1928-,Alphabetical by surname or business name,"This records series consists of contractual agreements made by Orem City dealing with maintenance\, purchasing and services provided by outside vendors. In most cases the contract is prepared in duplicate by the City. One is maintained by the City and the other is given to the other party to the contract. Examples of short term agreements are equipment maintenance and repair contracts\, service agreements for copiers and carpet installation contracts. Information includes date of contract\, names of contracting parties\, date contract terms are to be met and contract stipulations.",Retain for 6 year(s),Public,
23057,Board of Education. Office of Education. Child Nutrition Section,Child daycare files,1990-,"Alphabetical by daycare center, thereunder chronological by date","These records document the regulation of child daycare facilities in Utah. Information in the records includes licensing information\, correspondence\, and agreements between the Office of Education and the daycare centers.",Retain for 5 year(s),Private,
23068,Cedar City (Utah),Police non-reportable accidents,1950-,Numerical by case number,"These files document non-reportanble traffic accidents investigated by the police department. A non-reportable accident is an accident where the total damage to all involved vehicles is less than $1000\, no injuries have occurred and the cases are considered closed (UCA 41-6-35 (1)(2000). Non-reportable accidents also include accidents which occur on private property. The report usually includes complete information on damage\, accident causes\, date and time\, accident diagram\, description\, and weather conditions. The original report is kept at the police department.",Retain for 3 year(s),Protected,
23055,Board of Education. Office of Education. Child Nutrition Section,Food distribution files,1990-,"Alphabetical by name, thereunder chronological by date",These records document the Child Nutrition Program's Food Distribution Program. This program distributes Federal food commodities to individuals who qualify to receive assistance. The files include correspondence and documentation relating to the individuals' qualifications for participating in the program.,Retain for 5 year(s),Private,
23082,North Davis Fire District (Utah),Utah Fire Incident Report System forms,1981-,Chronological,These report forms are completed for each fire and are submitted to the State Fire Marshall. The information is then submitted by the State Fire Marshal on computer tape to the Federal Emergency Management Agency (FEMA). The information is maintained permanently by FEMA.,Retain for 6 year(s),Public,
23098,Box Elder County (Utah). County Recorder,Subdivision plats,1893-,Alphabetical by subdivision,"These are maps for new subdivisions. Before a subdivision is officially created a subdivision map must be recorded with the county recorder (UCA 10-9-804(3) (1995)). All subdivisions must be approved by the ""the legislative authority of the city or town in which such land may be situated\, or in the absence of such legislative authority by the legislative authority of the county in which the town is situated\,"" before the subdivision map is recorded by the county recorder (UCA 17-21-8 (1995)).",Retain permanently,Public,
23115,Cedar City (Utah),Police DUI (driving under the influence) reports,1920-,Numerical by case number,"These reports are a three-part state form used for reporting persons arrested for driving under the influence (DUI) of alcohol. The original is sent to the Driver License Division of the Department of Public Safety within ""five days after the date of arrest and service of notice"" (UCA 53-3-223) (5)(2000). The report is filed by case number. This case file may include photos\, witness statements\, medical tests\, and other supplemental or investigative reports. If the DUI results in death/homicide the record will be maintained as a part of records series 23112\, Homicide\, suicide and theft of public funds case files.",Retain for 5 year(s),Private,
23077,North Davis Fire District (Utah),Emergency medical equipment maintenance records,1981-,Chronological,"These are maintenance records for all fire department emergency medical equipment. They are used to verify that fire equipment has had regular maintenance. They include copies of contracts\, maintenance schedules\, test protocols\, equipment inventory\, performance test records\, repair records\, parts used\, and service reports.",Retain for 1 year(s),Public,
23114,Cedar City (Utah),Police case files,1920-,Numerical by case number,"These are reports of cases investigated by the police department. They contain all information as to the ""who\, what\, where\, why and how"" of reported incidents. They are used for departmental information\, follow-up investigation\, and statistics. The supplemental continuation reports are used to provide additional information concerning a police investigation. Most reports are call to service\, information\, civil problems or investigations which do not involve arrests. These may include courtesy reports taken for other agencies and unfounded reports where no arrests were made.",Retain for 10 year(s) after case is closed,Protected,
23169,North Davis Fire District (Utah),Photographic documentation and newspaper clippings,1980-,Chronological,"This records series consists of newspaper clippings\, photographs and photograph negatives which document the activities of the Fire Department. The photographs are primarily of fire and accident scenes\, and are used for informational and educational purposes\, as well as for historical documentation. Some of the photographs were used originally for investigation purposes. The newspaper clippings and photographs are maintained together in a binder and in card file boxes.",Permanent. Retain until administrative need ends,Public,
23131,Clearfield (Utah). Clearfield Police Department,National Crime Information Center (NCIC) records,1997-,Chronological by date,"These files contain forms used to enter information on the NCIC system. The three separate forms used are stolen articles report\, stolen or missing guns report\, and wanted persons or missing juveniles report.",Retain for 1 year(s),Public,
23146,North Davis Fire District (Utah),Pump tests/aerial tests records,1981-,Chronological by date,"These files contain the results of tests conducted on pumping equipment. These annual tests are used to certify pumping capabilities and to check equipment for stability and endurance. They include apparatus number\, date tested\, station number\, where tested\, manufacturer's name and number\, test results\, time taken\, and remarks.",Retain for 2 year(s),Public,
23204,Clearfield (Utah). Clearfield Police Department,Department scrapbooks,1975-,Alphanumerical,"These are a chronological record of the activities of the municipality or individual municipal departments. They include photographs\, newspaper clippings\, flyers\, program notes\, brochures\, and other items pertaining to city activities and actions and reactions of the municipality's citizens.",Retain permanently,Public,
23195,Park City (Utah). Public Works,Sanitary survey records,1937.,none,"This series contains correspondence and surveys. The surveys are titled ""Private Sanitary Survey"" from the State Board of Health. The surveys contain information pertaining to street address\, type of sewage and disposal system\, condition of disposal system\, fly breeding places on premises (manure heaps\, dirty pig pens\, old open privies\, garbage)\, cattle on premises (horses\, cows\, pigs) and frequency of removing manure from barnyard during summer.",,Public,
23267,Brigham City (Utah). City Council,Resolutions,1962-,Chronological,"These are formal statements of a decision\, or expression of opinion put before or adopted by the city council. They may perform the same function as an ordinance. Resolutions may include the following: establishing water and sewer rates\, charges for garbage collection and fees charged for municipal services\, establishing policies and guidelines\, and regulating the use and operation of municipal property (UCA 10-3-717 (1997)).",Retain permanently,Public,
23307,Department of Health and Human Services. Division of Child and Family Services,Foster care due process files,1999-,alphabetical by requestor/respondent,"These files track requestors/respondents foster care due process for administrative hearing requests. They contain notice of agency action letters\, administrative hearing requests\, notices\, findings and orders.",Retain for 25 year(s),Private,
23401,San Juan County (Utah). County Recorder,Mortgage records,1898-1952.,"Chronological, thereunder alphabetical by book and letter numerical by page number","These are legal instruments recorded by the county recorder concerning all ""mortgages\, deeds of trust\, liens\, and all other instruments in the nature of an encumbrance upon real estate"" (UCA 17-21-6(4\,5) (1995)). There are two alphabetical indexes concerning mortgagors and mortgagees. In some counties mortgage records are compiled separately\, while in other counties they are part of the ""Official records.""",,Public,
23413,San Juan County (Utah). County Recorder,Transcript of Lands,1908-1970.,"Chronological, thereunder numerical by page number","This volume documents state lands in San Juan County authorized by the Utah Secretary of State to be sold to private parties. It is divided into two sections. The first section contains the signed authorization of the Secretary of State while the second section contains patents and certificates of sale. The volume includes the date and signature of the Secretary of State authorizing the sale of state lands listing legal descriptions of specific tracts of land indicating the disposition of sale proceeds (i.e.\, deaf and blind schools) and detailing the actual land sales indicating date sold\, purchaser's name\, purchase price\, certificate number\, legal description\, and recordation information.",,Public,
22885,Cache County (Utah). School Superintendent,Expenditure ledgers,1898-1909.,Chronological,"These two books document expenditure of funds by the county school superintendent. The book includes a listing of accounts payable\, distribution of state funds\, salary payments \, and expenses for the support of the school superintendent.",,Public,1 microfilm reel
22901,Sevier County (Utah). County Recorder,Survey maps,undated,Numerical by map number,,Retain permanently,Public,
22942,Orem (Utah). Administrative Services,Business licenses,1948-,Alphabetical by name of business,"These files contain information on all business licenses issued in the municipality. All businesses are required to be licensed before conducting business within municipal boundaries. They contain the application\, proof of payment\, and approval forms from regulatory departments (e.g.\, fire\, police\, health).",Retain for 3 year(s) after expiration of permit or license,Public,
22960,Department of Workforce Services.$bSt.George North Employment Center,Travel reimbursement files,1997-2019.,Alphabetical by employee.,"Records relating to reimbursing individuals\, such as travel orders\, travel authorizations\, per diem vouchers\, transportation requests\, hotel reservations\, and all supporting records documenting official travel by officers\, employees\, dependents\, or others authorized by law to travel.",Retain for 3 year(s),Public,
22972,Logan School District (Utah),Financial journals,1885-1950.,Chronological,,,,2 microfilm reels
22933,Orem (Utah). Public Works,Vehicle filter records,1988-,Numerical by vehicle number,"These are daily maintenance records on all municipal vehicles. They are used to provide a maintenance history and include work order number\, dates\, maintenance performed\, mileage of vehicle\, problem type\, driver's name\, and action taken.",Retain for 3 year(s) after disposition of asset,Public,
22934,Orem (Utah). Public Works,Auction vehicle records,1995-,Chronological by year,"These are either forms or records completed by municipal agencies when municipal property is disposed of either by public auction\, competitive bidding\, or destruction. Includes date\, department name\, description of item\, value\, disposition method\, and reason\, condition\, and approval signature.",Retain for 3 year(s) after disposition of asset,Public,
22963,Ogden (Utah). Mayor,Summer neighborhood youth corps program files,1967.,Alphabetical by subject.,This series contains administrative files for the summer neighborhood youth corps program conducted by Ogden City htrough a program offered by the Federal Bureau of Works Projects.,,Private,
22936,Orem (Utah). Administrative Services,Trouble-call work orders,1983-,Numerical by account number,"These files contain customer complaints concerning utility problems which require research and a resolution. They include complaint\, results of investigation\, meter sheets\, and method of resolution.",Retain for 3 year(s) after resolution of issue,Public,
22955,Department of Health. Bureau of Communicable Disease Control,Home health care client charts,1992-,Alphabetical by last name,"This record series consists of client files documenting home health care services received by Health Department clients through the Ryan White Title II Program. This program grants funds which are utilized to help improve the quality and availability of existing health care and support services for individuals infected with HIV/AIDS. The file contains patient demographic information\, HIV status\, release of information form\, eligibility certification\, chart notes\, authorization for services\, bills and correspondence. The information collected in this record series is compiled and submitted in a report to the Health Resources and Services Administration (HRSA)\, a copy of which is maintained by the agency.",Retain for 8 year(s),Private,
22935,Orem (Utah). Public Works,Fleet education information,1984-,Chronological by date,"These are records of teaching aids which include manuals\, syllabi\, textbooks\, and other training aids developed by the agency.",,Public,
22970,Bountiful (Utah),"Payroll register, history and related files",1952-,"Chronological by year, thereunder alphabetical by name","This register is a numerical listing by check number and agency codes of all payroll checks issued by the municipality. It includes code\, date\, warrant number\, name of employee\, social security number\, types and amounts of individual deductions\, and may include hourly rate\, and number of hours worked. Though this register is frequently used to reference specific payroll checks\, it might be the only record of employee salaries and would then serve the same retirement purpose as the Employee earnings history files.",Retain for 65 year(s),Private,
22981,Logan (Utah). Finance,General disbursement fund,1912-1917.,Chronological by date,These are summaries showing the amount of receipts and disbursements of each department of the municipality. They may also include documentation from subsidiary ledgers to general ledger and accounting adjustments in the form of general entries.,,Public,1 microfilm reel
23034,Orem (Utah). City Manager,Redevelopment Agency resolutions,1984-,Chronological by date,"These are formal statements of decisions or expressions of opinion put before or adopted by the Redevelopment Agency (RDA). The RDA has architectural design approval over projects in city redevelopment areas\, and appoints members of the Commission for Economic Development in Orem (CEDO) which reviews applications for redevelopment and provides recommendations to the RDA. The RDA consists of city council members functioning in another capacity. Information includes date each resolution was passed\, resolution text\, and chronological number assigned to each resolution.",Retain permanently,Public,
23054,Board of Education. Office of Education. Child Nutrition Section,Child Nutrition Program files,1990-,"Alphabetical by subject, thereunder chronological by date","Series contains the daily business records of the Child Nutrition Program. Information includes general administrative correspondence\, purchase orders\, requisitions\, and other business related documents.",Retain for 5 year(s),Private,
23018,Orem (Utah). Public Works,Fleet Services safety meeting records,1990-,"Chronological by year, thereunder by meeting date","This records series contains documentation related to the weekly Fleet Services safety training meetings\, which all Fleet Services personnel attend. Included are meeting minutes\, attendance records\, date of meetings miscellaneous shop topics\, safety suggestions\, and handbook policies overview.",Retain for 6 year(s),Public,
23032,Orem (Utah). Development Services,Construction standards and specifications,ca. 1980-,Alphanumerical,"These are drawings and blueprints of engineering ""as-built"" projects. They are used by the public and city personnel to establish existing information for all city locations. They include drawings of street construction\, sidewalks\, storm drains\, waterlines\, reservoirs\, public facilities\, and other city building projects\, providing date\, legend\, city title\, scale and actual drawings.",Permanent. Retain until administrative need ends,Public,
23043,Orem (Utah). City Manager,Municipal Building Authority resolutions,1994-,Chronological by date,"These are decisions in the form of resolutions passed by the Municipal Building Authority (MBA) of Orem City. The MBA receives its authority from UCA 17A-3-903 (2000)\, which states\, ""The governing body of a public body may organize a non-profit corporation as the building authority for the public body under this part\,...solely for the purpose of accomplishing the public purposes for which the public body exists by acquiring\, improving\,or extending one or more projects and financing their costs on behalf of the public body."" The MBA consists of city council members functioning in another capacity. Information includes date each resolution was passed\, resolution text and chronological number assigned to each resolution.",Retain permanently,Public,
23080,North Davis Fire District (Utah),Fatal fire investigation case files,1981-,Chronological,"These case files document all investigations into fires causing fatalities. They may include various report forms\, interviews\, photographs\, newspaper clippings\, and other information as necessary to undertake a complete investigation. See also Investigation case files.",Permanent. Retain until administrative need ends,Protected,
23072,Cedar City (Utah),Police fatal accident reports,1950-,Numerical by case number,"These files document traffic accidents which resulted in one or more fatalities investigated by the police department. The report usually includes complete information on all vehicles and drivers involved in the accident\, accident location\, damage\, accident causes\, date and time\, accident diagram\, description and weather conditions. The original report is sent to the State Department of Public Safety (UCA 41-6-35 (2000))\, and is maintained for seven years. Reports may include witness statements\, photos\, toxicology reports and medical reports.",Retain permanently,Protected,
23109,North Davis Fire District (Utah),Business inspection records,1984-,Alphabetical by business name,"These files document fire inspections of all businesses and apartment buildings. They are used to determine compliance to fire codes for fire prevention purposes. They include correspondence\, copy of business license\, brief history of building\, notices of violations\, citations\, inspection of reports\, and various inspection forms.",Permanent. Retain until disposition of asset,Public,
23060,Orem (Utah). City Manager,Board of Adjustment resolutions,1990-,Chronological by date,"These are formal statements and decisions or expressions of opinion put before or adopted by the Board of Adjustment. The Board of Adjustment consists of five members and its duties are to hear and decide on ""appeals from zoning decisions applying the zoning ordinance; special exceptions to the terms of the zoning ordinance; and variances from the terms of the zoning ordinance"" (UCA 10-9-703(1)(2000). The Board of Adjustment makes most of its decisions by resolution instead of by motion because they prefer the paper trail the resolutions generate. Information includes resolution date\, resolution number\, name of individual or entity making the appeal\, appropriate zoning ordinance citation\, details of the issue addressed and the Board decision.",Retain permanently,Public,
23145,North Davis Fire District (Utah),Fire technical files,1970-,Chronological by date,"These files contain copies of documents retained strictly for reference and informational purposes which are not part of the official files. Includes copies of reports\, studies\, special compilations of data\, drawings\, periodicals\, books\, clippings\, brochures\, catalogs\, and vendor price lists.",Retain until administrative need ends,Public,
23081,North Davis Fire District (Utah),Investigation case files,1981-,Chronological,"These case files document nonfatal fire investigations. They may include various report forms\, interviews\, photographs\, newspaper clippings\, and other information as necessary to undertake investigation. See also Schedule 27\, Item 11 ""Fatal Fire Investigation Case Files.""",Retain for 10 year(s),Protected,
23143,Box Elder County (Utah). County Clerk,Marriage license record book indexes,1887-,Alphabetical by name,"These books index the reocrd books kept by the County Clerk. For each name\, the record book and page number is given\, and in some cases\, the license number as well.",Retain permanently,Public,
23142,Box Elder County (Utah). County Clerk,Marriage license record books,1887-,Chronological,"The county clerk copied the couple's marriage license in to register books. Information includes bride and groom's names and signatures\, the official performing the ceremony\, witnesses\, and date.",Retain permanently,Public,
23129,Clearfield (Utah). Clearfield Police Department,Sex offender files,2000-,Alphabetical by last name,"These are files maintained by a department on sex offenders living within its jurisdiction. ""All sex offenders shall\, for the first five years after termination of sentence\, again register within ten days of changing his place of habitation."" This registration form is required by the Department of Corrections and consists of a statement signed by the person\, giving information on current address\, and the fingerprints and photographs of the person. One copy is given to the person\, while others are forwarded to the Department of Corrections\, which sends one to the local law enforcement agency where the person resides (UCA 76-5-404.1 (2007))",Retain for 10 year(s) or for 0,Exempt,
23149,Department of Workforce Services. Adjudication Division,Fair hearing case files,1995-,Alphabetical by surname.,"These files document public entitlement hearings for cases such as denial of welfare\, reduction in benefits\, possible fraud\, and other entitlement decisions. Information includes judgment by default\, notice of informal hearing\, notice of support debt\, administrative hearing checklist\, notice of hearing\, notice of appeal\, subpoenas\, stipulation and order\, divorce decree\, finding of facts and decree\, orders\, assignment of collection of support\, written answer\, attorney notes\, correspondence\, summons\, proof of payment\, affidavits\, transcripts\, notice of settlement\, and other supporting documentation.","Retain for 10 year(s) after case is closed or until administrative value met, whichever is greater",Private,
23135,Clearfield (Utah). Clearfield Police Department,Dispatch logs,1999-,Chronological by date,"This is a daily log maintained on all dispatch activity. It is used for budget and planning purposes and to document activities of the dispatch office. It includes names of personnel working\, traffic stops\, calls for service generated\, time\, shift\, and a summary of daily events. In some offices\, the record is only maintained as a computer file.",Retain for 2 year(s),Public,
23156,North Davis Fire District (Utah),Government Records Access and Management Act (GRAMA) records requests,2000-,Chronological by date,"These request forms document individuals seeking access to municipal records as provided under UCA 63-2-204 (1997). They include requester's name\, address\, telephone number; date; record requested; date request received; whether access provided or denied; and date responded.",Retain for 1 year(s),Private,
23199,Wasatch County (Utah). Justice of the Peace : Third Precinct,Docket,1879-1899.,Chronological,This docket book records activities of the Heber Precinct/Wasatch Third Precinct judge. It includes civil cases such as property disputes; criminal cases such as disturbing the peace and housebreaking; and marriages performed.,,Public,
23275,Clearfield (Utah). Clearfield Police Department,Uniform Crime Report files,1999-,Chronological.,"These files contain copies of a monthly statistical report of all offenses known to the police. They are separated into categories of crime (homicide\, rape\, robbery\, assault\, burglary\, larceny\, motor vehicle theft) and are submitted to the Uniform Crime Reporting Division. Supplementary reports detail the value of property stolen and recovered. These reports are used to create the annual published Uniform Crime Report.",Retain until administrative need ends,Exempt,
23,Salt Lake City (Utah). Department of Finance,Journal entries,1980-,Numerical by assigned number.,"These are forms used by Salt Lake City departments to correct\, adjust\, or supplement transactions previously recorded on city ledgers. These forms include department number\, reference number\, type of journal entry (regular\, special cash disbursements\, suspense)\, effective date\, department fund/class number\, cost center/fund number\, object code\, project number\, debit amount\, credit amount\, description\, debit or credit totals\, signatures of persons preparing form\, approving form\,and date.",Retain for 5 year(s),Public,
73,Salt Lake City (Utah). Department of Finance,Corrected Treasurer's report,1984-,Chronological.,This is a daily computer printout showing that errors have been corrected. Totals are compared against cashier's work for accuracy.,Retain for 2 year(s),Public,
83,Salt Lake City (Utah). Department of Finance,Cost center budget revisions,1983-,Chronological.,"These are forms completed by city departments to correct\, adjust\, or amend budgets previously recorded on city ledgers. For the general fund\, a file is maintained for each department; all other funds are maintained together by fund. These forms include a summary sheet showing date change was posted to financial system\, individual documents\, reference number\, net amount of change\, who prepared document\, summary description of change\, cost center\, object code\, detail\, whether budget is increasing or decreasing and by what amount\, justification of why the change was requested\, necessary authorizing signatures as required by written or unwritten city policy\, and a copy of computer generated Input Validation Report.",Retain for 5 year(s),Public,
16,Salt Lake City (Utah). City Treasurer,Letterpress book,i 1892-1902.,Chronological.,"This letterpress book was used to maintain an office copy of various deposits made by the city treasurer and outgoing correspondence. The book is labeled ""Correspondence & Deposits 1892""\, but consists largely of 1902 letters. It contains figures for the general fund and special taxes and copies of letters sent in response to inquiries and complaints concerning city taxes. A small collection of loose papers is placed at the front of the book and includes tax notices for special taxes in 1893 and a list of licenses issued in 1892 and 1893.",,Public,
24,Salt Lake City (Utah). Department of Finance,Cash receipts,1980-,Numerical by department number.,"These are receipts for cash received into city accounts. These receipts include receipt number\, name and address of person\, department\, or business cash received from\, date\, description\, distribution of funds received (by department fund/class number\, cost center fund\, object code\, project number\, amount\, and total received)\, name of bank\, name of person issuing receipt\, whether cash\, check\, or transfer\, and effective date.",Retain for 3 year(s),Public,
51,Salt Lake City (Utah). City Treasurer,Special assessment property lists,1904.,Chronological.,"This letterpress book contains copies of lists of property assessed special taxes. It contains lists with the name of the special assessment\, extension number; explanation and location of assessment; names\, lot\, block\, feet amount\, totals\, signature of city treasurer; and notices of the special tax levy.",,Public,
35,Salt Lake City (Utah). Department of Finance,Travel documentation,1982-,Alphabetical by employee name.,"This is documentation for travel for city business by city employees/executives. This documentation includes travel authorization form and a log of travel which provides name of employee; department; division; departure and return dates; cost center; object code; whether budgeted or not; destination and purpose of travel; itemized list of estimated expenses with total amount; whether paid directly or paid to employee; itemized list of actual expenses with total amount; amount; and employee acknowledgment with signatures of approval of department head\, Finance Department\, Chief Administrative Officer\, and checking authorization.",Retain for 3 year(s),Public,
68,Salt Lake City (Utah). Department of Finance,Trial balance,1983-,Chronological.,"This is a monthly computer printout showing general ledger by fund. This printout includes account separately\, such as cash\, investments\, or accounts payable; and current month activity\, current balance\, period ending date and run date.",Retain for 15 year(s),Public,
113,Salt Lake City (Utah). Department of Information Management Services,Property management files,1950-,Alphanumerical by category.,"These are files concerning the management of all city property. These files include correspondence and copies of agreements or easements for lease and permit management\, and partial property interest conveyances. May also include appraisals\, cash receipts\, copies of check received\, and copies of petitions.",Retain permanently,,
29,Salt Lake City (Utah). Department of Finance,Jury receipts,1900-,Chronological.,"These are receipts received from persons demanding payment for testifying as a witness or for jury duty in the Fifth Circuit Court and Third District Court. Salt Lake City keeps a record of these receipts and is reimbursed by the state for these funds. These receipts include receipt number\, name of court\, name of witness/juror\, date summoned\, amount owing\, signature of witness/juror\, date and amount paid by city treasurer\, and notarization and signature of court clerk. Also includes monthly status sheet of money paid for either a witness or juror\, listing date person attended court\, number of days paid for\, number of traveled miles paid for\, and amount.",Retain for 3 year(s),Public,
38,Salt Lake City (Utah). Department of Finance,Detail fund transaction register,1983-,Chronological.,"This is a computer printout listing every transaction by fund\, such as gas receipts\, expenditures\, purchase orders\, checks and journal entries. This printout includes fund number\, general ledger account number\, appropriation number\, object code\, agency cost center\, project\, contract\, effective date\, transaction code\, document number\, submitting unit\, batch number\, posting date\, amount\, description (if applicable)\, and period ending date.",Retain for 15 year(s),Public,
12,Mapleton (Utah),Legal files,i [ca. 1906]-1988.,Chronological.,,,,2 microfilm reels
67,Salt Lake City (Utah). Department of Finance,Cost center responsibility report,1983-,Chronological.,"This is a monthly computer printout containing current month\, and year to date revenue and expenditure figures for each revenue or expense category. This printout includes current month's actual revenues or expenditures\, whether better/worse than the monthly budget\, object code number\, object code description\, year-to-date actual revenues and expenditures\, encumbrances outstanding\, year-to-date better/worse than budget\, total annual budget\, percentage of total annual budget received\, expended or encumbered\, remaining annual budget\, organization number\, program number\, fund number\, appropriation number\, project number\, processing date\, period ending date\, and run date.",Retain for 15 year(s),Public,
78,Salt Lake City (Utah). Department of Finance,Annual report information,1946-,Chronological.,"These are distribution copies of the Comprehensive Annual Financial Report and Condensed Annual Financial Report which contain financial and statistical information concerning the city's financial status. The Finance Department is the public distributor of the annual report\, while the city recorder maintains the permanent copy. These copies include manual and automated worksheets that support the audited balances. This information is backed up daily and monthly on floppy disk.",Retain for 5 year(s),,
87,Salt Lake City (Utah). Department of Finance,Garnishments,1981-,Alphabetical by name,"These are copies of writs of garnishments filed in circuit court against a city employees' wages. This is not a city generated record\, but it is maintained to verify reason for garnishment of wages.",Retain for 1 year(s),,
111,Salt Lake City (Utah). Department of Information Management Services,Acquisition of real property,1950-,Alphanumerical by category.,"This is a record of acquisition of real property by Salt Lake City Corporation. This record includes correspondence\, title reports\, appraisals\, purchase offers\, closing statements\, copies of deeds\, copies of petitions\, and copies of title policies pertaining to the acquisition of real property.",Retain permanently,,
125,Salt Lake City (Utah). Business Licensing and Permits Office,Business license payments,1983-2018.,None.,"This an automated information system that shows payments of all business licenses. This information includes name\, amount\, address\, date\, and Central Business Improvement District payments.",Retain for 2 year(s),,
250,Salt Lake City (Utah). City Assessor,Business license registers,1892-1926.,Alphabetical by type of license and then name.,"These registers are used to record the issuance of licenses for persons or companies doing business in Salt Lake City in accordance with city ordinances. Prior to 1908\, all licenses were recorded together. Three volumes are labeled ""License Registers"". The 1892-1893 volume contains the name\, address\, and name of company; amount collected\, monthly columns listing amounts\, and any remarks. The other two volumes (1906\, 1906-1907) contain: the name\, address\, date\, date former licenses expires\, application (date\, mailed\, returned\, basis of assessment); license (number\, commencing date\, date expired); date paid; columns for months (January through December) and amount paid. In 1908\, the registers were separated by type of,license: License A were liquor licenses\, License B were Merchant's Licenses; and License C were miscellaneous licenses. There are four registers for A licenses (1908\, 1910-1913; 1916-1917). They are labeled Assessor's Register for Liquor Licenses A"" and except for columns which record payments by quarters rather than month contain the same information as the earlier licenses. There are nine registers for B license (1908- 1910\, 1912-1917). Some are labeled ""Register of Merchant's Licenses ""B"" while others are labeled ""Assessor's Register of Merchant's Licenses"". They contain the same information as the other volumes. There are nine C license volumes (1908-1915\, 1917). Some are labeled ""Register of Miscellaneous Licenses C"",while others are ""Assessor's Register of Miscellaneous License"". They all contain the same information. There is also a single volume (1917-1925) labeled ""License Register"" which contains miscellaneous licenses.",,Public,
317,Uintah County (Utah). County Recorder,Federal lien notices index,ca._1945-,Alphabetical by name.,"This is an index to federal tax liens and discharges. It includes name and residence of taxpayer names in tax lien notice\, collector's serial number\, date and hour of filing\, the amount of lien with interest\, penalties\, and costs\, and date of release of lien (UCA 38-6-(1995)).",Retain permanently,Public,
362,Juab County (Utah). County Sheriff,Register of prisoners,i 1980-1988.,Numerical by prisoner number.,"This is a register of all persons incarcerated in the Juab County Jail. It contains: prisoner number\, name of prisoner\, age\, height\, weight\, hair color\, eye color\, race\, complexion\, sex\, date and place of birth\, when committed\, authority committed\, offense charged\, and disposition.",,Public,
445,Board of Examiners,Claims case files,1896-1969.,Alphanumerical.,"Claims for money due an individual or group. Initially they were introduced in the legislature and by 1905\, sent to the Board of Examiners after the first reading. The Board might then pass it on to the legislature for consideration of an appropriation. Starting in 1917\, any claim went directly to the Board of Examiners\, although an individual could still appeal a rejected claim to the legislature.",,Public,
474,Department of Corrections,Master pass list,1989-,Chronological.,"This record is a daily list of inmates who are cleared to work outside of the secured perimeter of the prison or off prison property. The file includes work supervisor's name\, hours inmate is cleared to be out\, inmate name\, USP# (Utah State Prison number which is the same as the inmate number)\, classification level\, housing assignment\, location where inmate is cleared to work\, and date (inmate is only cleared for the day printed on the form).",Retain for 2 year(s),Private,
490,Department of Community and Economic Development. Office of Job Training,Job Training Partnership Act Title III discretionary fund dislocated worker program files,1985-1988.,Chronological,"These funding requests for proposed projects and program records document the administrative and fiscal operations of the Dislocated Worker Program. The program was a joint venture by the Office of Job Training for Economic Development (OJTED)\, Employment Security\, Social Services\, and the American Federation of Labor and Congress of Industrial Organizations (AFL-CIO) to create a single resource center in Utah to serve dislocated copper and steel workers. Information includes meeting minutes and agendas from the Appropriation and Monitoring Committee\, reports of the steel and copper industry in Utah\, grant proposals\, fund appropriations according to the number of dislocated workers from those companies\, data about the,implementation\, operation\, closeout of the Dislocated Worker Resource Center\, Title III Discretionary Funds\, and National Reserve Account Grants. When the Resource Center closed in 1988\, the participating agencies divided the records the participating agencies divided the records among themselves.",,Public,
533,Treasurer,Bonds and coupons registers,1888-1940.,Alphanumerical,Coupons and notes redeemed throughout the lifetime of the bond.,,Public,
498,Board of Examiners,Claims registers,1896-1932.,Alphanumerical,Includes claims of the state road commission.,,Public,
492,Department of Health. Human Resource Management and Employee Development,Executive correspondence,1988-2014.,Chronological,"Business-related correspondence which provide unique information about agency functions\, policies\, procedures\, or programs. These records document material discussions and decisions made regarding all agency interests\, and may originate on paper\, electronic mail\, or other media. This correspondence is filed separately from program case files\, and project files.",,Private,
508,Board of Corrections,Audit reports,1966-1967.,Alphanumerical.,Report prepared by internal or external auditors as a result of a financial audit.,,Public,
521,Treasurer,General ledgers,1878-1962.,Alphanumerical,"General accounts ledger\, showing debit and credit entries\, and reflecting expenditures in summary.",,Public,
537,Treasurer,Audit reports,1961-1964.,Alphanumerical,Report prepared by internal or external auditors as a result of a financial audit.,,Public,
501,Board of Examiners,Motel hearings exhibits,1963-,Alphanumerical.,Survey and analysis of damage done to public buildings during natural disasters.,Permanent. Retain until administrative need ends,Public,
542,Crops and Pest Commission,Minute book,1917-1921.,Alphanumerical.,"These two books contain executive correspondence and minutes. Included are authorization given to deputies to inspect crops in various cities\, state fair layout and photos\, regulations and biennial reports.",,,
4,St. George (Utah). Police Department,Accident reports,1987-,None.,"These files document traffic accidents investigated by the police department. The report usually includes complete information on all cars and drivers involved in the accident\, accident location\, damage\, accident causes\, date and time\, accident diagram\, description\, and weather conditions. The original report is sent to the State Department of Public Safety if damage exceeds $1\,000\, or injury or death occurs (UCA 41-6a-404 (2007))\, and is maintained for seven years.",Retain for 3 year(s),Exempt,
39,Salt Lake City (Utah). Department of Finance,Detail cost center transaction,1983-,Chronological.,"This is a monthly computer printout listing every transaction by cost center such as cash receipts\, expenditures\, purchase orders\, checks\, journal entries\, etc. This printout includes agency number\, cost center number\, fund class number\, fund number\, appropriation number\, contact number\, month and year\, transaction code\, document number\, submitting unit\, batch number\, posting date\, amount\, and in some cases a brief description.",Retain for 15 year(s),Public,
72,Salt Lake City (Utah). Department of Finance,Cash receipts transaction register,1984-,Chronological.,"This is a daily computer printout listing all cash transactions received through cash registers and showing the entries being posted to the financial system. This is summary level information which is organized by account distribution. This printout includes individual detail transactions and includes receipt date\, effective date\, agency number\, cost center\, project number\, object code\, description of object code\, cash register receipt number\, dollar amount\, type of receipt (cash\, check\, transfer)\, and band code.",Retain for 2 year(s),Public,
100,Salt Lake City (Utah). Department of Information Management Services,Year end closing report,1982-2016.,Chronological by fiscal year.,"These files consist of a worksheet and computer printout of year end totals of all fixed assets. These files include cost; vendor number; date; salvage value; reproduction cost; exclusion amount; percent depreciated; insurance class; and if property\, the location\, quantity\, etc.\, maintenance data; and computer printout received monthly\, quarterly\, and annually showing additions\, retirements\, depreciation\, etc. Printout includes asset number\, class code\, site\, building\, division\, section\, quantity\, date acquired\, life of property\, replacement years\, purchase authority\, cost basis\, reproduction cost\, depreciated reduction cost\, and a description of each item.",Retain for 10 year(s),,
25,Salt Lake City (Utah). Department of Finance,Vouchers,1983-,Numerical by department number.,"These are official authorizations to pay on a claim or bill. A copy of all city vouchers is maintained by the Finance Department for easy access\, for informational use\, and for internal audit purposes. These vouchers include warrant number\, department and reference number\, vendor number\, invoice number\, invoice date\, invoice due date\, distribution information such as department number\, cost center number object code\, subject/object number\, project number\, and amount\, total amount expended\, name of person preparing voucher and date\, and name of authorized person approving voucher.",Retain for 4 year(s),Public,
76,Salt Lake City (Utah). Department of Information Management Services,Budget development reports and files,1983-2016.,Numerical by report number,"This is a computer printout detailing financial information used to compile the annual budget. Fifteen different reports are received\, each compiles the same information in a different structure. These printouts include all related correspondence\, input documents\, department generated budget forms\, budget committee notes\, and other miscellaneous items pertaining to the development of the annual budget.",Retain for 5 year(s),Public,
121,Salt Lake City (Utah). Business Licensing and Permits Office,Central Business Improvement District tax records,1983-2019.,Alphabetical by business name.,"These records monitor payments levied on downtown businesses for the Central Business Improvement District. Improvements made under this special district include beautification projects\, new bus docks\, trees\, and planters. This record includes business address\, mailing address\, city identification number\, amount paid\, and signature of responsible person.",Retain for 7 year(s),,
19,Salt Lake City (Utah). City Treasurer,Special assessments-sidewalk extension books,1890-1912.,Numerical by extension number or address.,"These four volumes record the levy and assessment of special taxes for the extension of sidewalks in Salt Lake City. The first volume covers the period from 1890 to 1892. It lists: date assessed; name; address; description of real estate; lot number; block number; number of front feet; tax levied per front foot; amount paid; and when paid. Inside the front cover is a key to districts and folio numbers. The second volume covers the period from 1906 to 1912 and is labeled ""Sidewalk 801-1200"". It lists: the extension number; address; plat or subdivision; block number; lot number; name of owner; address; number of front feet; amount paid on principal; interest; total amount paid; when paid; and remarks. The third volume covers the period from 1908 to 1910,and is labeled on the spine ""Sidewalk 3"". It lists: the name of owner; address\, lot number; block number; plat or subdivision; interest; total amount paid; when paid; and remarks. The fourth volume covers the period from 1910 to 1912 and is labeled on the spine ""#6-1910"". It contains the same information as the third volume.",,Public,
37,Salt Lake City (Utah). Department of Finance,Bonds and coupons,1977-,Chronological.,"These are actual legal size bonds and coupons received from banks after redemption by holder. These bonds and coupons include amount\, date of redemption\, rate of percent paid\, number\, type of bond\, number of special improvements (if applicable)\, and signatures of City Recorder and mayor.",Retain until final action,Public,
59,Salt Lake City (Utah). City Treasurer,Special assessment ledgers,1898-1922.,"Chronological, thereunder numerical by extension number.","These seven volumes (labeled A\, B\, C\, D\, E\, G\, and H) record the expenditures for taxes levied for special assessments. The first volume (""A"") is labeled ""Ledger 1898-9""\, but actually covers the period from 1898 to 1902. The other volumes are labeled ""Ledger B"" (1904-1906); ""Ledger C"" (1907-1908); ""Ledger D"" (1908-1911); ""Ledger E"" (1915); ""Ledger G"" (1918-1911); ""Ledger H"" (1920-1922). Each volume contains the same information\, e.g.\, the year\, month\, disbursement\, balance\, warrants paid\, transfers\, balance credit\, cash\, and transfers.",,Public,
79,Salt Lake City (Utah). Department of Finance,Check reconciliation system,1981-,None,"This automated system contains information for tracking checks issued\, cleared or outstanding. This information includes check number\, amount\, date issued\, date cleared bank\, sequence number\, and bank date.",Retain for 2 year(s),,
9,Mapleton (Utah),Council minutes,i 1912-,Chronological.,Proceedings of the city council.,Retain permanently,Public,4 microfilm reels
74,Salt Lake City (Utah). Department of Finance,Suspense control report,1985-,Chronological by month,"This is a daily computer printout showing that a transaction is in error and needs correcting. This printout includes fund\, submitting unit\, month end and year\, document number\, batch number\, and object code.",Retain for 1 month(s),,
84,Salt Lake City (Utah). Department of Finance,Labor distribution journal entries,1978-,Chronological by pay period in fiscal year,"This is a computer printout received after each payroll which shows payroll postings to the accounting system by balance sheet object code and by fund. This printout includes balance sheet\, object code number\, and description; amount charged to employee and amount charged to city; amount of debt and amount of credit.",Retain for 10 year(s),,
13,Mapleton (Utah),Board of Adjustments minutes,i [ca.1965]-1988.,Chronological.,,,,1 microfilm reel
69,Salt Lake City (Utah). Department of Finance,Open accounts payable,1984-,Chronological.,"This is a daily computer printout showing all unpaid accounts payable by fund and department. This printout includes document number\, payment status\, vendor name and number\, invoice due date\, amount payable\, encumbrances at end of period\, current encumbrances\, period ending date\, and run date.",Retain for 2 year(s),Public,
118,Salt Lake City (Utah). Business Licensing and Permits Office,Burglar alarm permits,1982-2019.,Alphabetical by business or person's name.,"This is a copy of a form showing which businesses or private premises are equipped with burglar alarm systems. This record is used to monitor the consistency of activation\, as fines are imposed upon units for frequent false alarms. Permits are processed by Licensing\, but enforced by City Police Department. Permits are effective until alarm or business is discontinued (Salt Lake City Ordinance 20-35-1 thru 22). These permits include date permit number; name of business or resident; name address and phone number of alarm company installing alarm; names of persons to notify if alarm goes off; and type of alarm system installed.",Retain for 7 year(s) after disposition of asset,,
188,Board of Supplies and Purchase,Account claims,1933-1939.,Alphanumerical.,This series contains claims from various state departments requesting money to cover specific expenses.,,Public,5 microfilm reels
297,Public Service Commission,Correspondence,1917-1975.,Alphanumerical.,"Correspondence documents the administration or management of the Public Service Commission\, office organization\, its policies\, procedures and achievements.",,Public,
290,Attorney General's Office. Civil Department. Tax and Financial Services Division,Tax Division case files,1975-,Alphabetical by case name or designation.,"These files document cases litigated by the Tax and Business Regulation Division of the Attorney General's Office. Information includes correspondence\, assigned attorney\, attorney work product\, and affidavits.",Retain for 15 year(s) after case is closed,Protected,
313,Salt Lake City (Utah). Board of Public Works,Board of Public Works contract books,"1890-1892, 1903.",Chronological by date.,"These three books contain copies of public improvement contracts. It was used for review and approval purpose by the Board of Public Works. The first volume labeled on the spine ""Contract Book--Street Improvements"" covers the period from 1890 to 1892. It contains pre-printed forms for proposals\, specifications\, contracts\, and newspaper clippings of bids. The specification texts are entirely holographic. The first twelve pages have been removed and only forty-two pages have been completed. Most of the book consists of empty forms. One loose signed contract has been placed in the front. The second volume\, from 1891-1892\, is labeled ""Contract Book-Sidewalk Improvements""\, but consists only of four completed pages of pre-printed contracts bonds\, and,affirmation of securities. The third volume covers the year 1903 and contains either printed or carbon copies of proposals\, specifications\, contracts\, and bonds are placed as a part of a type of a packet for board members.",,Public,
452,Utah State University,Board of Trustees minutes,1888-,Chronological.,"The approved agenda and minutes of the Utah State University Board of Trustees are the official record of the meeting. Contained in or with the minutes shall be the substance of all matters proposed\, discussed or deleted and votes taken. They contain attendance\, approval of minutes\, consent and action items\, reports and recommendations from Board Committees\, and other administrative reports. Supplemental material associated with the consent\, action and strategic agenda items and any public materials distributed at the meeting are also included.",Retain permanently,Public,20 microfilm reels
614,Department of Health. Division of Medicaid and Health Financing. Bureau of Financial Services,"Claim processing review schedule pending, reviews, errors fiche",1989-2014.,Numerical by claim number.,"This is a record used to verify programs and claim audits by the federal government. Includes sample lists\, data sheets\, claims processing review schedule reports\, audit programs\, and samples of computer screens. These lists and data sheets contain medical payment codes\, sex\, age\, date of birth\, social security number\, signature\, telephone number\, and name. This fiche is produced weekly.",Retain for 9 year(s),Private,
586,Dairy and Food Commission,Dairy minutes,1955-1958.,Alphanumerical,,,Public,
601,Recorder of Marks and Brands,Brands letterbooks,1901-1914.,Chronological.,"These books are correspondence from the Recorder of Marks and Brands verifying the certificate and purchase of brands and marks. Information includes the design\, position and cost.",,Public,
611,Department of Health. Division of Medicaid and Health Financing. Bureau of Financial Services,"Statistical information, strata information, data sheet, and claims processing review schedule report fiche",1989-2014.,Numerical by claim number.,"This is a record used to verify programs and claim audits by the federal government. Includes sample lists\, data sheets\, claims processing review schedule reports\, audit programs\, and samples of computer screens. These lists and data sheets contain medical payment codes\, sex\, age\, date of birth\, social security number\, signature\, telephone number\, and name. This fiche is produced monthly.",Retain for 9 year(s),Private,
689,Murray City School District (Utah),Transaction summary report by program,1978-,"Chronological, thereunder numerical by code.","This monthly computer report lists all district financial transactions. It provides year-to-date detail information for all individual postings for the general ledger. It includes date\, item description\, transaction type\, posting date\, purchase order or receipt number\, check number\, encumbrance\, debit or credit\, account balance\, and vendor.",Retain for 10 year(s),Private,
623,Public Service Commission,Interstate Commerce Commission (ICC) hearing transcripts,1933-1948.,Alphanumerical,"These records document hearings conducted by the Interstate Commerce Commission (ICC). Information includes transcripts\, attendees\, notes\, correspondence\, and subject files.",,Public,
650,Public Service Commission,Transportation companies' financial records,1922-1937.,Alphanumerical.,"Business-related messages which provide unique information about agency functions\, policies\, procedures\, or programs. These records document the deliberations and decisions made regarding all agency interests\, and may originate on paper\, electronic mail\, or other media.",,Public,
688,Murray City School District (Utah),Monthly financial reports,1980-,"Chronological, thereunder numerical by account number.","This computer report is printed monthly and is a summary of the district financial situation. It is used to create district financial reports. It includes reports on expenditures\, budgets\, programs\, and includes balance sheet account and revenues (local\, state\, and federal). The report includes detail of account number\, description number\, description\, current month expenditures/receipts\, budget\, year to date expenditures/receipts\, and budget balance.",Retain for 3 year(s),Private,
14,Mapleton (Utah),Planning Commission minutes,i [ca.1965]-1988.,Chronological by date of meeting.,,,,1 microfilm reel
49,Salt Lake City (Utah). City Treasurer,School district account book,1894.,Numerical by school district.,This volume contains an accounting of monies spent by school districts in Salt Lake City. It contains district number; date; check number; amount; date paid; and balance. It does not specify the purpose of any of the expenditures.,,Public,
81,Salt Lake City (Utah). Department of Finance,Automated general office file,1986-,None,"This is the Finance Department's microcomputer system of general information. Information is constantly being changed or updated and is backed up for security reasons. This system includes electronic spread sheets\, basic computer programs\, data base files\, and other current financial information. This information is stored on hard disk and is updated daily\, weekly and monthly on floppy disk.",Retain until superseded,,
117,Salt Lake City (Utah). Business Licensing and Permits Office,Certificate of license,1979-2018.,Numerical by assigned number.,"This is the city's copy of an annual certificate of license that is mailed to business owners for display in business per SLC Ordinance 20-1-15. Licenses are good for one year or any part of that year. All licenses expire on December 31 of each year and must be renewed. These licenses include type of business\, commencing and expiration dates\, date processed\, and name and address of business.",Retain for 7 year(s),,
17,Salt Lake City (Utah). City Treasurer,Special assessments-street lighting books,1895-1896.,Alphabetical by name of owner.,"These two books are labeled ""Assessment Roll for Street Lights in Lamp District No. 1 Salt Lake City"". They were used to maintain a record of property owners assessed a special tax for street lighting. Each page of the book is printed to indicate the assessment commenced March 15\, 1895 and ended March 15\, 1986. Each page is divided into the following columns: name of owner; address; description of real estate; number of lot; number of block; plat letter; assessment made by commissioners; changes made by the levies board of equalization and review (additions and deductions); number of complaint; total amount assessment; amount paid; and remarks or by whom paid.",,Public,
26,Salt Lake City (Utah). Department of Finance,Library voucher payments,1980-,Numerical by check number.,"These are complete documentation of transactions for payment of library expenditures such as utilities\, books\, and equipment. these vouchers include warrant number\, department and reference number\, vendor name and address\, description of expenditure\, vendor number\, invoice number\, invoice date\, invoice due date\, distribution information such as department number\, cost center number\, object code\, subject/object number\, project number\, and amount \, total amount expended\, name of person preparing voucher and date\,and name of authorizing person approving voucher.",Retain for 5 year(s),Public,
34,Salt Lake City (Utah). Department of Finance,Bank statements and reconciliations,1981-,Chronological.,"These are bank statements received daily\, weekly\, and monthly showing deposits and withdrawals from the general account\, water bond account\, library and redevelopment agency accounts\, plus monthly reconciliations and associated documentation to verify daily activity. These statements include city account number\, each check number\, date paid\, amount paid\, and daily balances; monthly reconciliations to verify daily activity and associated documentation; and a computer printout of monthly reconciliation showing same information as the bank statement.",Retain for 3 year(s),Public,
18,Salt Lake City (Utah). City Treasurer,Special assessments-sewer extension books,"1892-1910, 1922-1950.",Alphanumerical by street name.,"These three books were used to record the assessment and payment of special taxes assessed levied for the extension of sewer lines to residents that benefited from the extension. The first book is a small volume labeled ""Assessments for Street Sprinkling""\, but on each page Street Sprinkling was changed to read Sewer. Only five pages of the book were used and cover the period from 1896 to 1897. The listings include the name of the owner; description of real estate; lot number; block number; plat letter;number of feet; amount of tax rate; and remarks. The volume also contains a newspaper clipping of the legal notice authorizing the levy of the special tax.,The second volume covers the period from 1892 to 1910. It lists: the plat letter or subdivision name; block number; lot number; name of owner; address; number of front feet; credits; date paid and remarks. It appears that the information was moved to another book because on about one-half of the book page numbers have been written in blue across the pages. The third book covers the period from 1922 to 1950 and is labeled ""1-300"" on the front cover. It lists: the name of the owner; address; plat or subdivision; block number; lot number; further description\, number of front street; front footage; credits (principal\, interest\, interest to); date paid\, sold\, or transferred by-book and page; receipt number; notice- principal interest total\, installment\, and interest total.",,Public,
53,Salt Lake City (Utah). City Treasurer,Issued licenses reports,1908.,Chronological.,"This single volume contains two reports on licenses issued to persons doing business in Salt Lake City. The first is the treasurer's daily statement on license collections. It contains the date; treasurer's number; assessor's number (book\, page\, and time); name of payee; type of license; expiration date of previous license; new license (begins\, expires\, amount\, and number); and signature of city treasurer. The second is the city recorder's monthly statement of licenses issued. It contains the type of license (merchant\, miscellaneous\, wholesale liquor; druggist liquor; and retail liquor); license number; treasurer's number; assessor's number (book\, page\, and time); name\, type of license; period to and from; remarks; and signature of recorder.",,Public,
86,Salt Lake City (Utah). Department of Finance,Fund cash activity report,1984-,Chronological by month,"This is a daily computer printout showing daily cash activity. This printout includes beginning cash balance\, cash receipts\, cash disbursements\, and ending cash balance.",Retain for 1 year(s),,
114,Salt Lake City (Utah). Department of Information Management Services,Real property general correspondence,1950-2016.,Chronological by calendar year.,"These are general correspondence that do not pertain to either acquisitions\, disposition or property management\, but still pertains to real property. Correspondence are transitory dealing with informational requests about city property\, do not include any policy decisions.",Retain for 3 year(s),,
28,Salt Lake City (Utah). Department of Finance,Tennis court financial records,1980-,Chronological.,"This is a record of weekly play and an accounting of monies received from Liberty Park and Oakhills Tennis Courts. This record includes name of tennis court\, date\, weather conditions\, type of play\, number playing\, number of tickets sold\, rate\, amount received\, daily totals\, and signature of authorized person.",Retain for 2 year(s),Public,
47,Salt Lake City (Utah). City Treasurer,Water assessment books,1892-1897.,"Alphabetical by name of person or business, thereunder chronological.","These three books record the billings for water usage. The first book\, ""Water Assessments West""\, covers the period from July 1\, 1892\, to June 30\, 1893. It lists: name of owner or agent; house number; street; categories of purposes for which water used with costs assessed; remarks; amount; total amount; when notified; when paid; receipt number; when charged. The second volume\, ""Water Rate Collections""\, covers the period from July 1\, 1893\, to June 30\, 1894. It lists name of person or business; street number; purposes for which water was used; total amount; and rate for month. The third book is labeled ""Water Rates Collected"" and covers the period from 1896 to 1897. It is arranged chronologically by date and contains: the receipt number; payment received from; address;,rate; whether paid in cash (amount and total); whether paid with script (certificate number); amount and total.",,Public,
70,Salt Lake City (Utah). Department of Finance,Input validation batch control,1984-,Chronological.,"This is a daily computer printout listing all transactions affecting the financial system including purchase orders\, vouchers\, journal entries\, budgets\, contracts\, cash receipts\, etc. It is used to verify whether entry was accepted or rejected. This printout includes batch number\, document number. vendor name and number\, due date\, invoice date\, cost center number \, month and year\, account number\, amount\, transaction code\, and explanation if rejected.",Retain for 2 year(s),Public,
98,Salt Lake City (Utah). Department of Information Management Services,Fixed assets files,1986-2016.,Numerical by depart number,"These files consist of worksheets used to record fixed asset additions which are then entered into the computer\, and a printout which is received monthly\, quarterly\, and annually showing additions\, retirements\, and deprecation. Files are updated constantly. These files include cost; vendor number; date; salvage value; reproduction cost; exclusion amount; percent depreciated; insurance class; if property\, the location\, quantity\, etc.\, maintenance data; and computer printout received monthly\, quarterly\, and annually showing additions\, retirements\,depreciation\, etc. Printout includes asset number\, class code\, site building\, division\, section\, quantity\, date acquired\, life of property\, replacement years\, purchase,authority\, cost basis\, reproduction cost\, depreciated reduction cost\, and a description of each item.",Retain for 1 year(s),,
22,Salt Lake City (Utah). Department of Finance,Interdepartmental billings,1980-,Numerical by department number.,"These are complete documentations for all billings between city departments. These billings include completed form signed by both departments (which includes department number\, cost center number\, effective date\, subject or object code number\, project number\, amount\, remarks\, and signatures and dates of person preparing form and approving form)\, plus any back up documents (memos\, agreements\, etc.).",Retain for 5 year(s),Public,
80,Salt Lake City (Utah). Department of Finance,Financial information and control system,1979-,None.,"This is a master automated system of accounting information. All financial reports concerning the Finance Department are produced through this system. Information is put on daily before and after the processing of daily transactions and monthly before and after monthly transactions. This system includes general ledger\, revenue and expenditure detail\, and accounts payable information. This information is backed up daily after the processing of daily transactions and monthly before and after the monthly processing.",Retain for 3 year(s),Public,
99,Salt Lake City (Utah). Department of Information Management Services,Disposition records,1978-2016.,Chronological by auction date,"These are forms completed by each city department when it becomes necessary to dispose of property by public auction\, competitive bidding\, or destruction per Salt Lake City Ordinance 33-1-1 thru 8. These forms include date\, department name\, detailed description of article to be disposed of\, asset number\, site and building number\, disposition method and reason\, condition\, value\, approval signature of department head or designee\, Fixed Asset Control\, and Purchasing Agent\, and name and telephone number of person to contact.",Retain for 7 year(s),,
116,Salt Lake City (Utah). Business Licensing and Permits Office,Business license records,1946-2018.,Numerical by category number.,"These files contain information on all business licenses issued in the municipality. All businesses are required to be licensed before conducting business within municipal boundaries. They contain the application\, proof of payment\, and approval forms from regulatory departments (e.g.\, fire\, police\, health).",Retain for 3 year(s) after final action,Public,
56,Salt Lake City (Utah). City Treasurer,Special improvement tax sales and redemption records,1922-1951.,Numerical by certificate or record number.,"These five volumes record tax sales and redemptions for delinquent special taxes. Four of the five volumes are labeled on the spine: 3 601-900 (1922-1925) ; 4 901-1\,200 (1925-1934); 6 1\,501-1\,800 (1930-1937); and 10 2701-3000 (1939 to 1947). The one unlabeled volume covers the period from 1943-1951. They contain: certificate number; name; subdivision or plat; block number; lot number; tax sales and tax redemptions (sidewalk\, sewer\, curb\, and gutter\, paving\, street lighting); county taxes; appraisal value; legal description; description of improvements; and a small drawing of location of property.",,Public,
115,Salt Lake City (Utah). Department of Information Management Services,Automated real property inventory,1986-2016.,None.,"This is an automated listing of all city owned property. It may be sorted by parcel number\, department\, survey key\, Sidwell Parcel number\, or address. The information is backed up every two weeks. Includes: description of property\, address\, survey information\, department having jurisdiction\, date acquired\, from whom purchased\, purchase price\, acreage information\, county recording information.",Retain for 5 year(s),,
123,Salt Lake City (Utah). Business Licensing and Permits Office,License bonds,1975-2018.,Alphabetical by business name.,"These are bonds and insurance required by city ordinances of certain types of businesses for them to obtain a business license. Businesses required to be bonded: private detectives\, pawn brokers\, auctioneers\, messengers\, delivery services\, and employment agencies. All towing and cab companies are required to have insurance. This information includes bond or insurance number\, name of business\, address\, amount of bond or insurance\, date type of business\, and signatures of persons involved.",Retain for 7 year(s) after final action,,
119,Salt Lake City (Utah). Business Licensing and Permits Office,Taxicab inspection records,1983-2018.,"Chronological, thereunder Numerical by cab number.","This is a record of inspection of licensed taxicabs completed every six months to monitor meter activity and for periodic safety checks. A sticker is attached to cabs that have passed inspection. These records include license plate number\, serial number\, make and model of cab\, and date of inspection.",Retain for 1 year(s) after final action,,
122,Salt Lake City (Utah). Business Licensing and Permits Office,Current business license information,1978-2018.,None.,"This is automated current business license information for all businesses in Salt Lake City\, such as resturants\, stores\, apartment houses\, attorneys\, beer halls\, etc. A computer printout is regularly received and shows the current status of each business. This information includes name of business\, identification number\, owner\, address\, description of business\, mailing address\, license status\, date entered in original application date\, date terminated\, amount paid for license\, Central Business Improvement District Information\, and any pertinent information necessary for type of business.",Retain for 2 year(s) after expiration of permit or license,,
247,Salt Lake City (Utah). City Treasurer,Register of bonds,i 1880-1885.,Numerical by bond or series number.,"This is a register of municipal bonds. It contains: bond number\, series letter\, denomination; date signed by auditor; date attested and countersigned; date deposited with treasurer; date authorized by council; date sold; to whom sold; date delivered; value with accrued interest on delivery; date redeemed; amount paid and remarks.",,Public,
295,Public Service Commission,Exhibits,1913-1981.,Alphanumerical.,"This series contains exhibits from Public Service Commission case files. The case files include transcriptions of testimonies before the commission\, correspondence from interested parties\, responses to interrogatories\, systems costs and bid estimates\, dockets\, technical specs and requests for rate increases.",,Public,33 microfilm reels
229,Salt Lake City (Utah). City Treasurer,Index,undated.,Alphabetical by subject or name.,"Ledger index maintained by the city treasurer. It is labeled Index and scrawled on the front is the notation Ledger D. It contains a list of subjects and page numbers. It is not known what it indexed\, and ledgers have limited retentions.",,Public,
274,Attorney General's Office. Civil Department. Litigation Division,Litigated claims case files,1965-,"Alphabetical by case name, thereunder chronological by year.","These files are created by staff attorneys and document litigation involving the state of Utah and its agencies as required by UCA 67-5-1(1) (1990). They include transcripts\, case law\, pleadings\, correspondence\, research\, proceedings\, briefs\, trial transcripts\, and motion copies. Additional information include age\, appearance\, assets\, debts\, birthdate and birthplace\, family background\, financial information\, civil and criminal proceedings\, medical information\, psychiatric and psychological information\, marital status\, signature\, social security number\, tax information\, and educational and employment history.",Retain for 10 year(s) after case is closed,Private,
365,Sevier County (Utah). County Recorder,Chattel mortgages and indexes,1897-1940; 1961-1975.,Numerical by entry number.,"These are copies of chattel mortgages filed with the county recorder. A chattel is a loan taken using personal property as collateral and filed with the county recorder. They contain: date; amount of loan; principal\, interest\, amount of charges payable\, and monthly payments; loan number; date due; borrower's name and address; names of witnesses; list of goods and chattels; location of items; and notarized signature and seal of notary public. In 1965\, chattel mortgages were supplanted by the Uniform Commercial Code and in 1983 all mention of chattel mortgages were removed from the statutes of the county recorder. There are three volumes of chattel mortgage records (1897-1919) and six indexes (1898-1940).,There are also two small collections of folded records on pre-printed forms: chattel mortgages (filed 1961-64) and release of chattel mortgage/partial release of mortgage/satisfaction of mortgage/satisfaction and release of lien forms (filed 1961-75).",,Public,
395,Springville (Utah),Justice docket,1883-1895.,Numerical by case number.,"This single volume is used to record individual cases heard by the Springville Precinct Justice of the Peace Court. They contain: names of involved parties\, attorneys\, judge; action taken; papers filed\, and judgements rendered.",Retain permanently,Public,
381,Springville (Utah),Ditches record,1898-1900.,Alphanumerical by address.,"This single volume contains a record of all ditches in Springville. It was used to identify all ditches\, their length\, their directional flow\, and ownership of adjacent property. It contains: address\, name of ditch\, and names of owners.",Retain permanently,Public,
502,Board of Examiners,Tax anticipation bonds,1932-,Alphanumerical,,Permanent. Retain until administrative need ends,,
619,Public Service Commission,Railroad safety installation blueprints,1940-1950.,No arrangement,Documents consist of blueprints used in construction of Utah's railroad system. These blueprints map out the installation of safety devices and equipment along various lengths of track within the State.,,Public,
697,Public Service Commission,Dividend reports,1944-1970.,Alphanumerical,,,,
712,Labor Commission,Employer system,1987-,Numerical by employer/UI number.,"This system keeps track of the employer and the employers' workers' compensation insurance and injuries\, accidents\, wage claims\, elevator and boiler inspections and any discrimination violations. Some of the information generated has a major effect on the productivity of the employer and the well being of the employees. The intent of the system is to keep track of the Utah employer\, their subsidiaries and their employees. This series includes but is not limited to the number of employees\, location of the business\, safety compliance\, discrimination information regarding employees\, employeers reporting injuries\, employers with Workers' Compensation coverage\, number of employees paid for disabling injuries and the,length of time they receive compensation.",Retain for 75 year(s),Private,
741,Public Service Commission,Interstate Commerce Commission hearing: Southern Pacific Railroad case documents,1951-1978.,"Numerical by case number, thereunder alphabetical by document title.","These records are Public Service Commission hearing documents containing records of land sales\, equipment sales\, fee schedule and tax rate changes\, and orders issued by the Commission.",,Public,
774,Public Service Commission,Railroad crossing case files,1959-1970.,Alphanumerical,,,,
786,State Building Board,Insurance policies,1959-1974.,Alphanumerical.,"These records consist of insurance policy contracts between the State Building Board and various insurance companies. They are maintained to document insurance coverage of state property. Information includes insurance agreements\, coverage amount\, and related documents.",Retain for 75 year(s),Public,
691,Murray City School District (Utah),Receipt register report,1978-,Numerical by receipt number.,"This is a monthly computer report of all cash receipts issued by the district. It includes receipt number\, date of receipt\, account number\, description of account\, source of funds\, amount of receipt\, and totals.",Retain for 3 year(s),Private,
704,Murray City School District (Utah),Prior payment report,1984-,Numerical by vendor number.,"This report lists all payments made to individual vendors. It is used for reference purposes. The report is updated monthly and is received initially as a computer printout. The annual report containing all vendor payments for the fiscal year is received on computer output microfiche. The report includes vendor number and name\, 1099 flag (for purchases over $600 which require an Internal Revenue Service form)\, purchase order number\, invoice number\, account number\, check number\, and check date.",Retain for 4 year(s),Private,
758,Public Service Commission,Administrative records,1936-1979.,Alphanumerical,"This series contains reports\, case files\, correspondence\, memos\, rate schedules\, etc.",,Public,
713,Public Service Commission,Special permission case files,1927-1975.,"Alphabetical by company name, thereunder numerical by case number.","These records consist of files documenting special requests to change railroad tariff rates along specific sections of track within the State of Utah. These documents include correspondence\, orders issued by the Commission\, and company paperwork.",,Public,
813,Department of Corrections. Division of Prison Operations,Inmate request for appointment with civil/criminal attorney files,1986-,"Numerical by reference number, year, and month sequentially.","These records are generated by inmate requests to see and attorney. The files include inmate name and number\, date of request\, inmate's housing location\, inmate's employment location\, dates (form was received\, forwarded\, and returned)\, status of appointment (seen\, rescheduled\, moved\, cancelled\, etc.)\, date signed\, and signatures of inmate and attorney.",Retain for 2 year(s),Public,
827,Dept. of Adult Parole and Adult Probation,Account books,1955-1963.,Chronological by date.,"Correspondence\, reports and data relating to voucher preparations\, administrative audit\, and other accounting and disbursing operations.",,Public,
1428,District Court (Third District),Summit County declarations of intention,i 1871-1878.,Chronological.,These volumes contain declarations of individual's intentions to become United States citizens.,,,1 microfilm reel
1468,Department of Corrections. Inmate Services,Employee of the month photos,1987-2014.,Alphabetical by employee's surname,"Photos taken for publication\, of employees given special recognition each month by the prison. Each file includes the negatives of these photographs and the employee's name.",Retain permanently,Public,
1520,District Court (First District),Criminal case administrative records,i 1881-1896.,Alphanumerical.,Historic court records that document criminal case information in the Territorial First District Court.,,Public,
1530,District Court (First District : Cache County),Civil judgment record,1921.,Alphanumerical.,"Judgment record and summarized information about individual civil cases\, an abstracted reference source documenting the final judgment of the court in civil cases\, includes: the district court title\, date when the judgment was rendered\, the filing of any abstract of judgment\, date of execution\, who performed the execution\, satisfied and unsatisfied executions\, which party won the case\, amount of the final award\, names of parties involved and the successful plaintiff or defendant. Overlaps in dates occur since the court clerk recorded names before final judgment.",,Public,
1526,District Court (First District),Grand jury dockets,i 1883-1886.,Alphanumerical.,,,Public,
1583,District Court (Fourth District),Findings of fact and conclusions of law record books,1892-1896.,Alphanumerical.,"After considering the evidence presented\, a court or jury interprets the evidence and sets forth what it believes\, i.e.\, finds\, are the actual facts. The court's findings\, along with its ""conclusions of law\,"" form the basis for the court's decision. These two volumes record the findings and conclusions in civil and probate cases in the territorial fourth district court.",,Public,
1528,District Court (First District : Cache County),Little Bear River water rights case reports,ca. 1920.,Alphanumerical,Report from ca. 1920 that documents the current users of the Little Bear River Drainage.,,Public,
1577,District Court (First District),Weber County unlawful cohabitation subpoenas and warrants,i 1885-1890.,Alphanumerical.,,,Public,
1608,Department of Human Services,Research reports,1973-2009.,Alphanumerical,,Permanent. Retain for 1 year(s),,
1610,Department of Transportation. Finance,Monthly expense printouts,1976.,Alphanumerical,The comptroller's office has no idea of what this record series is (as of 1992).,Permanent. Retain for 1 year(s),,
1631,District Court (Fourth District),Grand jury list,1894.,Alphanumerical.,This series contains grand jury listings.,,Public,
1669,State Land Board,Shell oil company land abstracts,1960.,Alphanumerical,,,,
1788,Department of Health. Bureau of Health Promotion,Cancer screening program open patient case files,1991-,None,"These are the results of cancer tests offered by the state. Included in these records are confidential personal health record\, confidential clinic results\, pelvic referral form\, breast referral form\, and laboratory test results. _ Information includes the patient's name\, address\, ethnic origin\, educational level\, family total income\, number of people in household\, religion\, next of kin\, age at marriage and first pregnancy\, personal and family history of certain diseases\, date of birth\, height\, weight\, telephone number\, social security number\, medical history\, signed consent for medical information to be released to the department\, signed consent for the screening\, the diagnosis\, the procedures used in the testing\, and the recommended treatment.",Permanent. Retain for 5 year(s) or for 0,Private,
1816,Washington County School District (Utah),Administrative records,1863-1972.,Alphanumerical,,,,13 microfilm reels
1894,Duchesne County School District (Utah),Emergency aid for school building construction records,1953-1954.,Alphanumerical.,"Requests for building and equipment maintenance services\, excluding fiscal copies.",,Public,
1933,Department of Corrections. Inmate Administration Bureau,Inmate deaths cards file,1950-2014.,By type of death thereunder alphabetical by inmate name,"The Records office keeps this file to document the deaths occurring at the Utah State Prison. The file consists of cards containing the inmate name and number\, date of death\, circumstances surrounding death\, and type of death.",Retain permanently,Public,
1480,Department of Health,Public water chlorination reports,1974-2015.,Alphanumerical,,,Public,
1525,District Court (First District),Grand jury minutes,i 1886-1893.,Alphanumerical.,"These minute books record actions taken in cases turned over to a grand jury for indictment. Cases involve assault\, fraud\, burglary\, unlawful cohabitation\, polygamy\, etc. Minutes give the defendant's name\, date\, charge\, testimony presented\, and whether an indictment was returned.",Permanent. Retain until administrative need ends,Public,
1527,District Court (First District),Grand jury reports,i 1895-1896.,Alphanumerical.,,,Public,
1543,Department of Human Services,Legislator's manuals,1972-2009.,Alphanumerical,,Permanent. Retain for 1 year(s),,
1563,Dept. of Health. Office of Planning and Evaluation,Administrative records,1972-1978.,Alphanumerical,,Permanent. Retain for 1 year(s),,
1556,Road Commission,Administrative records,1916-1962.,Alphanumerical,"This series contains correspondence\, financial records\, reports\, subject files\, etc.",,Public,
1592,Department of Human Services,Program brochures,1973-2009.,Alphanumerical,,Permanent. Retain for 1 year(s),,
1625,District Court (Third District),Civil case minutes,1874-1875.,Alphanumerical.,"Clerk's minute book for October term\, 5 Oct 1874-1 May 1875.",,Public,
1677,State Building Board,Annual reports,1929-,Chronological.,"This series contains reports of activities from the previous year with information pertaining to chairmen\, planning and research\, facilities management\, construction management\, and legislative appropriations.",Permanent. Retain until administrative need ends,Public,5 microfilm reels
1809,Rich County School District (Utah),Publications,1931-1968.,No arrangement,"These are publications of the Rich County School District. They include the following: Audit (1951); Survey of Rich County Schools (1931\, 1940); and the Mustang (yearbook of the North Rich School for grades 1-12)(1967\, 1968. The yearbooks were presented to Governor Calvin Rampton.",,Public,2 microfilm reels
1815,Wasatch County School District (Utah),Administrative records,1917-1963.,Alphanumerical,,,,19 microfilm reels
1836,Board of Education. Division of Rehabilitation Services,Administrative records,1940-1969.,Alphanumerical,Historic records from the department of Educational Rehabilitation.,,,
1540,Department of Community Affairs,Community assistance program project files,1962-1973.,Alphanumerical.,"Annual reports on grants received by State agencies from the Federal Government\, which may contain applications\, notice of award\, program reports\, and correspondence.",,Public,
1584,Department of Human Services,Ogden area social services directory,1973-2009.,Alphanumerical,,Permanent. Retain for 1 year(s),,
1580,District Court (First District),Weber County execution book,i 1890-1893.,Alphanumerical.,Contains historic information on the execution of matters in the Territorial First District Court.,,Public,
1606,Utah. Department of Social Services,Public relations packet,1974-1975.,Alphanumerical,,Permanent. Retain for 1 year(s),,
1651,District Court (Third District),Fee books,1858-1896.,Alphanumerical.,"Fee books note dates\, document type\, and fees charged by judge and clerk for various filings and issuings within a case.",,Public,
1851,Provo City School District (Utah),Account books,1876-1891.,Alphanumerical,,,,
1823,Provo City School District (Utah),Financial register,1875-1896.,Alphanumerical,,,,
1916,Department of Corrections. Inmate Services,Execution book,1854-2014.,Chronological,"These files provide a history of executions at the prison. The files may contain news clippings\, administrative memos\, execution minutes\, name of inmate\, date of execution and inmate correspondence.",Retain permanently,Public,
1930,Utah State Office of Education. Internal Services Section,Collection and credits register,1967-1968.,Alphanumerical,,Permanent. Retain for 1 year(s),Public,
1940,Veterans Training Program,Addition and training applications,1948-1950.,Alphanumerical,,,,
1922,Board of Education. Division of Rehabilitation Services,Cost card case register,1970-1971.,Alphanumerical,Contains historic financial information from the Board of Education.,,Public,
1949,Board of Education. Office of Education. Internal Accounting,Purchase order records,1959-,Alphanumerical,Orders used to document the purchase transaction and to notify the agency of purchase approval.,Retain for 1 year(s),,
1972,State Land Board,Salt Lake County land survey data,1898.,Alphanumerical.,"The land in the county was appraised by Commissioner Harris. This is a copy of appraisals from the county commission minutes. Information includes section and township numbers\, including who awarded preference right to buy the described tract is.",,Public,
1941,Veterans Training Program,Fiscal records,1950-1959.,Alphanumerical,,Permanent. Retain for 1 year(s),,
1998,State Board of Land Commissioners,Investment account collections book,1935-1938.,Alphanumerical,,,,
2037,State Board of Land Commissioners,Land title dispute case files,1898-1920.,numerical by case number,"These are case files in contested land and mining applications involving the state--instances where an individual has made application to purchase land lying within a school section\, mineral rights are contested between the state and a company\, etc. Files include correspondence\, protests\, stipulations\, and so forth between individuals\, attorneys\, the Utah Attorney General\, the Utah State Land Board\, and the U.S. General Land office. Hearings were held and determinations made by the U.S. General Land Office.",,Public,
1957,Veterans Training Program,Local program reports,1946-1951.,Alphanumerical,,,,
1989,State Board of Land Commissioners,Mineral leases correspondence,1938-1950.,Alphanumerical.,These are leases for mineral holdings. Information includes names and address.,,Private,
1999,State Board of Land Commissioners,Land lease payments account book,1924-1941.,Alphanumerical,,Permanent. Retain for 1 year(s),,
2018,State Board of Land Commissioners,Reservoir loan payments receipt book,i 1914-1928.,Alphanumerical,,,,
1996,State Board of Land Commissioners,Land entry relinquishment agreements,1897-1909.,Alphanumerical,,Permanent. Retain for 1 year(s),,
2011,State Board of Land Commissioners,Day books,1894-1901.,Alphanumerical.,"These two books from the State Board of Land Commissioners document the purchase of land and payments. Information includes name\, check number\, payment on principal and interest\, applications received\, bonds\, requisitions\, and deposits.",,Public,
2023,State Board of Land Commissioners,Water bonds paid case files,1910-1930.,Alphanumerical,,,,
1977,State Board of Land Commissioners,Utah lands annual statistical reports,1897-1904.,Alphanumerical,,Permanent. Retain for 1 year(s),Public,
2030,State Board of Land Commissioners,Land purchase applications registers,1905-1913.,Alphanumerical,,,,
2042,State Land Board,School land plat receipt notices,1898-1988.,Alphanumerical,,Permanent. Retain for 1 year(s),,
2070,State Land Board,United States versus C.M._Freed trial transcripts,1910-1988.,Alphanumerical,,,,
2059,State Board of Land Commissioners,Public cahon record,1898-1907.,Alphanumerical,,Permanent. Retain for 1 year(s),,
2089,State Land Board,Miscellaneous expenditure vouchers,1958-1966.,Alphanumerical,Vouchers authorizing claims for assorted purchases.,,Public,
2111,State Board of Land Commissioners,Public land lease applications,1897-1928.,Alphanumerical,,,,
2138,State Board of Land Commissioners,Bonding correspondence,1896-1950.,Alphanumerical,,,,
2040,State Board of Land Commissioners,Land purchase loan applications,1918-1919.,Alphanumerical,,,,
2063,State Land Board,Land use maps,1933-1988.,Alphanumerical,The series has one map of the United States showing National Forests and Indian Reservations in Utah.,,Public,
2082,State Board of Land Commissioners,Investment accounts interest and principal register,1911-1924.,Alphanumerical,"Account book showing interest and principal in various accounts such as normal school\, miner's hospital\, agriculture college\, insane asylum\, public buildings\, reform school\, etc.",,Public,
2092,State Land Board,Land transmittal reports,1958-1964.,Alphanumerical,"Receipt transmittal reports of funds paid to the state treasury by the Land board. Shows datee\, fund/account name or description\, and amount.",Permanent. Retain for 1 year(s),,
2051,School and Institutional Trust Lands Administration,Carey land act application exhibits,1914-1923.,Alphanumerical,,Permanent. Retain until administrative need ends,,
2105,State Board of Land Commissioners,Audit records,1920-1923.,Alphanumerical,,,,
2148,State Board of Land Commissioners,Federal land bank application correspondence,1933-1934.,Alphabetical by county.,"Copies of letters transmitting private individual's loan applications to the Federal Land Bank. Apparently during the Depression\, rather than repossessing the land when individuals defaulted\, the state was facilitating their application for a federally backed loan with which to retire their mortgage to the state. The applications are not included; just copies of the cover letters.",,Public,
2108,State Board of Land Commissioners,Land and ranch management correspondence,1907-1914.,Alphanumerical,,Permanent. Retain for 1 year(s),,
2137,State Land Board,State land purchase applications,1896-1954.,Alphanumerical,,,,
2170,Utah State Tax Commission,Minute books,1931-1981.,Chronological.,"These minute books are comprised of three separate sections each: daily minutes\, board of equalization minutes\, and hearing minutes.",,Public,19 microfilm reels
2109,State Board of Land Commissioners,Grazing receipts,1909-1914.,Alphanumerical,,Permanent. Retain for 1 year(s),,
2202,Board of Loan Commissioners,Redemption funds,1925-1938.,Alphanumerical,,,,
2234,Bureau of Children's Services,Biennial reports,1909-1956.,Alphanumerical.,These are biennial reports documenting the activities of the Childrens' Service Bureau to the public and legislature.,,Public,
50,Salt Lake City (Utah). City Treasurer,Special taxes cash books,1898-1914.; 1894-1895.,Chronological.,"These volumes contain a record of cash payments made for special taxes levied and collected for civic improvements. Headings vary but may list the year; date; name; amounts collected for water mains\, sewer\, paving; curb and gutter; interest total; special tax and extension number; total expended; warrant drawn (cash\, time); warrants redeemed (cash and time); warrants outstanding; collection; auditor's balance; and/or treasurer's balance.",,Public,
27,Salt Lake City (Utah). Department of Finance,Golf course receipts,1984-,Chronological.,"This is a seasonal record of daily receipts from each of the Salt Lake City nine golf courses. The records for daily receipts for each course includes daily shift closing reports\, item sales Summary Reports\, transaction Audit Report from the credit card terminal\, batch Summary Report from credit card terminal\, credit card batch results\, copy of daily bank deposit slip\, white copy of individual credit card slips\, documentation for all voided transactions\, the yellow copy of gift certificates sold\, the white copy of fully redeemed gifts certificates\, rain checks redeemed\, vouchers redeemed\, coupons redeemed\, and golf car rental agreements.",Retain for 2 year(s),Public,
36,Salt Lake City (Utah). Department of Finance,Vendor history report,1978-,Alphabetical by vendor title.,"This is a computer printout for vendor payment which is received in two forms. One is organized alphabetically by vendor while the other is a numerical listing by reference number. Report is updated monthly for each six month period. This printout includes reference number\, pay date\, check number\, vendor name\, related invoice\, number\, check amount\, and date due. This information is backed up monthly and yearly.",Retain for 10 year(s),Public,
46,Salt Lake City (Utah). City Treasurer,Special assessments-watermain extension books,1888-1905.,Numerical by assessment number or extension number.,"These four books were used to record the levy and assessment of special taxes for the extension of water mains in Salt Lake City. All contain the same information. They are divided into the following columns: name\, address or place of business; description of real estate; number of lot; number of block; name of plat; number of square feet; amount of tax rate per square foot; when paid; and amount paid. The first volume covers the period from 1888 to 1890 and is only about half full. The second volume covers the period from 1891 to 1893 and is only one-fourth full. It also includes an alphabetical name index. The third volume covers the period from 1892 to 1893. The fourth volume covers the period from 1902 to 1905 and is only one-fourth full.,It contains the same information but adds a column for water script issued (class A or class B). Water script was issued to those who paid special assessments for water extension. It was used for payment of future water bills.",,Public,
8,Duchesne County (Utah). County Treasurer,Tax sale records,1917-,"Chronological, numerical by serial number.",,Permanent. Retain until administrative need ends,Public,
21,Salt Lake City (Utah). Department of Finance,Cancelled checks,1976-,Numerical by check number.,"These are all cancelled checks (including grant funds) issued for payroll or vouchers for city corporation and city library. These checks include name of bank\, check number\, date\, payee name and address\, check amount\, account number\, vendor number\, and sequence number.",Retain for 9 year(s),Public,
71,Salt Lake City (Utah). Department of Finance,Cash receipts journal entries,1984-,Chronological.,"This is a daily computer printout listing all cash transactions received through cash registers. It also shows the entries being posted to the financial system. This printout includes fund number\, object code\, bank code\, type (cash\, check\, transfer)\, cash register receipt number\, and dollar amount.",Retain for 2 year(s),Public,
52,Salt Lake City (Utah). City Treasurer,Release of indenture notices,1892-1894.,Numerical by redemption number.,This letterpress book contains copies of notices for releases of all claims to property situated in Salt Lake City and sold by the tax collector for taxes owed and redeemed from sale by city ordinance. The form contains: the name of owner of property; date; sold by city tax collector; date taxes assessed; property description; date; signature of city treasurer; and notary's signature and seal.,,Public,
75,Salt Lake City (Utah). Department of Finance,Project reports,1981-,Chronological.,"This is a monthly computer printout containing month to date\, year to date\, and inception date revenue and expenditure information for all projects funded by Community Development Block Grants. This printout includes Detail Project Report (4505)\, arranged by object code showing current month\, year-to-date\, and inception to date revenue and expenditures\, outstanding encumbrances\, total budget and remaining budget; Contracts by number\, charges\, total payments\, nonliquidated balance\, and retainage payable; Detail Project Transaction Register (4804)\, arranged by transaction showing document number\, object code\, cost center\, fund\, effective date\, transaction code\, batch number\, posting date\, amount and description; and Project,Summary Report (5005)\, by project showing current month \, year to date\, and inception to date revenue and expenditures\, outstanding encumbrances\, and remaining budget.",Retain for 15 year(s),,
85,Salt Lake City (Utah). Department of Finance,Labor distribution transaction register,1978-,Chronological by pay period,"This is a computer printout received after each payroll which provides detail of payroll charges to the city by cost center. This printout includes cost center number\, project number\, expenditure object code\, employee name and social security number\, payroll number\, total changes for object code\, percent allocated to cost center\,and amount charged to cost center.",Retain for 10 year(s),,
112,Salt Lake City (Utah). Department of Information Management Services,Disposition of real property,1950-,Alphanumerical by category.,"This is a record of the permanent disposition of city property. This record includes correspondence\, title reports\, title updates\, appraisals\, copies of deeds\, copies of petitions\, and bid information.",Retain permanently,,
101,Salt Lake City (Utah). Department of Information Management Services,Fixed assets,1986-2016.,None.,"This is an automated system of information concerning all city property\, including buildings\, real estate\, equipment\, furniture\, etc. Every two weeks\, information is backed up on tape. This system includes cost; vendor number; date; salvage value; reproduction cost; exclusion amount; percent depreciated; insurance class; and if property\, the location\, quantity\, etc.\, maintenance data\, and computer printout received monthly\, quarterly\, and annually showing additions\, retirements\, depreciation\, etc. Printout includes asset number\, class code\, site\, building\, division\, section\, quantity\, date acquired\, life of property\, replacement years\, purchase authority\, cost basis\, reproduction cost\, depreciated reduction cost\, and a description,of each item.",Retain for 10 year(s) after disposition of asset,,
120,Salt Lake City (Utah). Business Licensing and Permits Office,Survey of unlicensed businesses,1982-2018.,Chronological.,"These are the results of an annual survey taken to monitor unlicensed businesses in Salt Lake City. These surveys include correspondence\, printout of licensed businesses by address\, tenant lists\, business license applications\, and record of unlicensed businesses.",Retain for 1 year(s),,
220,Salt Lake City (Utah). City Treasurer,Special assessments-parking extensions,1914-1916.,Numerical by extension number.,This volume records special taxes levied for parking extensions for citizens that benefited from the improvements. They include: the extension number; name of owner; address; lot number; block number; plat or extension; number of front feet; tax at original estimate per front foot; amount of each installment; paid on principal; interest; total amount paid; interest; total amount paid; when paid; and date completed.,Retain permanently,,
231,Salt Lake City (Utah). City Treasurer,Official reports,1902-1907.,Chronological.,"This letterpress book is labeled ""Official Communications"". It contains copies of assessment lists\, treasurer's statements for the city recorder\, city auditor\, mayor\, annual financial reports\, and outgoing correspondence.",,Public,
249,Salt Lake City (Utah). City Treasurer,Bonds and interest books,1902-1908.,"Chronological, thereunder numerical by bond number.","This book contains an accounting of municipal bonds sold for civic improvement. It includes: a report of bonds outstanding as of January 1902\, lists of bonds containing series number\, dated\, time due\, amount\, rate of interest\, interest per annum\, payable\, to whom payable\, date paid\, report on interest on bonds\, series number\, amount\, payable to\, place amount\, remit\, number of interest coupons at rate\, remitted (last coupon\, last coupon number). It also includes an alphabetical index by name of bank\, subject\, and page number.",,Public,
529,Treasurer,Unclaimed Property Act subject files,1962.,Alphanumerical,,,Public,
493,Department of Corrections,Offender Base Criminal Identification System,1989-,None.,"The Offender Base Criminal Identification System (OBCIS) database is designed to provide consolidated information collected by the separate divisions within the Department. The system also provides a communications network that supports the entry and access of information on the respective files. The information is used in the publication of research reports\, annual reports and other special documents. The system also provides a complete history of an offender while under the supervision of the Department.",Permanent. Retain until final action,Private,
535,Treasurer,Inheritance taxes case files,1907-1919.,Alphanumerical by case,These records consist primarily of copies of court papers appointing appraisers and the results of the appraisals and inventories. Estates of deceased persons were subject to state probate taxes.,,Public,
499,Board of Examiners,State agency records,1963-1970.,Alphanumerical,,,,
525,Treasurer,Letterbooks,1896-1912.,Alphanumerical,This series includes the State Treasurer's letterbooks.,,Public,
600,Recorder of Marks and Brands,Livestock pedigree registers,1880-1909.,Alphanumerical.,"Found October 1992 in collections: Record of Pedigrees of Horses\, Record of Pedigrees of Horned Stock\, both Utah Territory.",,Public,
593,Murray City School District (Utah),Pay record,1972-,Numerical by check number.,"This computer report is a history of all issued handwritten special payroll checks by the district. It is printed monthly and usually a short list of twelve checks or less. It includes check number\, social security number\, account number\, deductions\, name of payee\, gross pay\, net pay\, and computer generated journal entries for monthly payroll totals.",Retain for 53 year(s),Public,
616,Trade Commission,Fair trade contract case files,1937-1954.,Numerical or chronological by year(s) thereunder alphabetical by company name.,"The Utah Fair Trade Act of 1937 gives trade-mark owners\, producers and distributors the legal right to establish minimum resale prices on their products. Contracts between manufacturers/producers and distributors are filed with the Trade Commission of Utah along with minimum prices established on commodities sold under said agreement. These are schedules showing minimum prices\, some original or modified contracts\, and related correspondence.",,Public,16 microfilm reels
636,Public Service Commission,Insurance bond inquiries correspondence,1939-1955.,Alphanumerical,These records contain files with a numbering system unique to the Public Service Commission for organizing utilities and the commission's correspondence with them. The correspondence is not part of the record. The file numbering system is maintained by the preservation of the organizing system represented by the labels on the empty files.,,Public,
648,Public Service Commission,Bamburger railroad timetable,1940-1955.,Alphanumerical,Records include the schedule for the Bamberger Railroad that operated in Utah between 1908 and 1953. It ran from Salt Lake City to Ogden and into Idaho.,,Public,
661,Department of Corrections,Adverse action files,1984-,Alphabetical by surname.,"Case files and related records created in reviewing an adverse action (disciplinary or non-disciplinary removal\, suspension\, leave without pay\, reduction in force) against the employee. The file includes a copy of the proposed adverse action with supporting papers; statements of witnesses; employee's reply; hearing notices\, reports\, and decisions; reversal of action; appeal of records\, excluding letters of reprimand.",Retain for 3 year(s) after final action,Private,
605,Utah.Committee on Alcoholism,Substance abuse administrative records,1955-1970.,,,,,
637,Public Service Commission,Western Classification Committee correspondence,1948-1952.,Alphanumerical,"Business-related messages which provide unique information about agency functions\, policies\, procedures\, or programs. These records document the deliberations and decisions made regarding all agency interests\, and may originate on paper\, electronic mail\, or other media.",,Public,
649,Public Service Commission,Supreme court petitions,1939-1950.,Numerical by case number,These documents consist of soft bound small books and pamphlet publications documenting and summarizing petitions made by the Public Service Commission to the U.S. Supreme Court. These petitions were generally filed jointly with other states and private companies.,,Public,
624,Public Service Commission,Special permission orders,1923-1948.,Numerical by case number.,These records contain exhibits related to cases before the public service commission during the years 1943 to 1951 and inclusive of case numbers 4370 through 5601.,,Public,
667,Public Service Commission,Case abstracts,1928-,"Chronological, thereunder numerical by case number.","These records are summary abstracts produced by the Public Service Commission. The documents detail and summarize the dispositions and orders issued by the Commission as a result of formal Commission hearings. Information contained in these documents is summary of papers filed\, appearances\, orders issued\, and dispositions of hearings. These documents are arranged alphanumerically by individual case.",Permanent. Retain until final action,Public,
610,Public Service Commission,Interstate Commerce Commission applications case files,1941-1963.,Alphanumerical,"Business-related messages which provide unique information about agency functions\, policies\, procedures\, or programs. These records document the deliberations and decisions made regarding all agency interests\, and may originate on paper\, electronic mail\, or other media.",,Public,
638,Public Service Commission,Railroad company correspondence,1949-1952.,Alphanumerical,"Business-related messages which provide unique information about agency functions\, policies\, procedures\, or programs. These records document the deliberations and decisions made regarding all agency interests\, and may originate on paper\, electronic mail\, or other media.",,Public,
669,Public Service Commission,Subject files,1940-1959.,Alphanumerical,"Business-related messages which provide unique information about agency functions\, policies\, procedures\, or programs. These records document the deliberations and decisions made regarding all agency interests\, and may originate on paper\, electronic mail\, or other media.",,Public,
705,Murray City School District (Utah),General journal report,1978-,Numerical by journal number.,"This monthly computer report is a register of journal entries containing accounts to be charged and credited. It is used to make adjustments and corrections to accounting records. The report includes account number\, amount debited\, amount credited\, account description\, and reason for journal entry. Each monthly printout supersedes the previous report. The year-end report is received annually on computer output microfiche after the end of the fiscal year.",Retain for 4 year(s),Private,
784,State Building Board,State building construction project files,1940-1970.,Alphanumerical.,,,,
696,Public Service Commission,Informal docket files,1931-1967.,Alphanumerical,"Cases not requiring a formal hearing were referred to as informal cases and comprise a separate series. Complaints could be brought by the commission's own motion or by any person or organization claiming a utility to be in violation of any law\, rule\, or order.",,Public,
772,Box Elder County (Utah). Probate Court,Adoption record book,s 1888.,Chronological,This record book details the proceedings in the adoption case of Andrew L._Jensen. It is the only case mentioned in the book.,,Public,1 microfilm reel
690,Murray City School District (Utah),Distribution reports,1978-,Alphabetical by name and numerical by account number.,"This monthly computer printout monitors program budgets. The report comes in two sections: an alphabetical listing by employee's name and numerical by account code. Both reports include the following information: names of employees\, social security numbers\, account number\, current amount paid\, total paid month to date\, quarter to date amount paid\, and fiscal year year-to-date amount paid.",Retain for 3 year(s),Private,
763,Public Service Commission,Temporary permits,1933-1992.,Alphanumerical,"Applications for temporary\, seasonal\, or emergency permit\, or license\, under the provisions of section 11\, chapter 65\, Laws of Utah 1935 [which defines the issuing of certificates of convenience and necessity to motor carriers; section 11 specifically allows temporary permits for under 60 days]. The application forms give date\, name\, address\, type of permit\, period of permit\, commodity or passengers to be transported\, for whom\, between\, via highways\, description of equipment to be used\, insurance requirements met\, rate charged\, existing transportation facilities\, necessity for issuance of permit or license\, what extent have operated before\, signatures\, and denied or accepted with permit number.",,Public,
702,Murray City School District (Utah),Void check register,1980-,Numerical by vendor number.,"This is a monthly computer report of voided accounts payable checks. It is used for verification purposes. The report includes vendor number\, check number\, date\, name\, regular hours\, regular amount\, overtime hours\, overpayment\, location code\, and gross pay.",Retain for 3 year(s),Private,
768,Weber State University (Utah),Account books,1921-,Alphanumerical.,,Retain permanently,,
785,State Building Board,Contracts and paid purchase orders,1956-1972.,Numerical by contract or order number.,"Contract files containing correspondence\, diagrams\, blueprints\, etc. for state-owned buildings and their structural or mechanical components.",,Public,
814,Department of Health and Welfare. Division of Corrections. Adult Parole and Probation Section,Administrative records,1946-1970.,Alphanumerical.,"Business-related correspondence which provide unique information about agency functions\, policies\, procedures\, or programs. These records document material discussions and decisions made regarding all agency interests\, and may originate on paper\, electronic mail\, or other media. This correspondence is filed separately from program case files\, and project files.",,Public,
817,Department of Corrections. Division of Prison Operations,Attorney request log,1986-,"Chronological, thereunder alphabetical by inmate name.",These logs are used to access the attorney request files. They are an index to them and give the case (reference) number.,Retain for 2 year(s),Public,
801,Department of Corrections,Administrative records,1953-1986.,,"Management files for Corrections. Includes minutes of meetings of miscellaneous task forces\, 10 year plans\, etc.",,Public,
836,Department of Corrections. Division of Prison Operations,Lawsuit files,1986-,"Chronological, thereunder numerical by case number","These files are lawsuits filed by inmates against the prison. They include law suit allegations\, cover letters requesting representation\, notices of court appearance\, reports\, recommendations\, and correspondence.",Retain for 5 year(s) after case is closed,Public,
824,Dept. of Adult Parole and Adult Probation,Pre-sentence investigation reports,1958-1962.,Alphabetically by name of defendant.,"This series contains the investigation reports created to help sentencing judges and others in the criminal justice system evaluate the offender. Information includes the names of the court investigators\, judges\, and the defense and prosecuting attorneys. It also contains county attorneys' reports\, possible plans for probation\, court case numbers\, and sentences. The following information is included for the defendants: names\, addresses\, legal residences\, birth dates\, statements\, prior records\, family information\, education\, religion\, health and military information\, habits\, resources\, collateral contacts\, background\, pleas\, and other relevant information.",,Private,
943,Road Commission,Federal aid project work sheets,1924-1928.,Alphanumerical,,,,
1003,State Insurance Fund,Fire insurance inventory,1963-1966.,Alphanumerical.,"These inventories provide listings of valuations of equipment and furnishings for government offices around the state for insurance purposes. In some cases\, individual items are listed with serial number\, date of purchase\, and valuation.",Permanent. Retain for 1 year(s),Public,
980,Millard County (Utah). County Recorder,Mining notices of location,i 1921-1937.,Numerical by book and page,"These are legal instruments recorded by the county recorder concerning mining. They include the following: Notices of locations\, Mining deed records\, Mining claims records\, Proof of labor records\, Mining mortgages\, Mining abstract records\, Mining transfers and relocations. In some counties mining records are compiled separately\, while in others they are part of the ""Official records.""",,Public,
1008,State Insurance Fund,Credit memoranda,1954-1955.,Alphanumerical,,Permanent. Retain for 1 year(s),,
1016,School and Institutional Trust Lands Administration,Rejected mineral leases,1975-,None,"The state leased their lands to individuals and private companies for oil\, gas\, and mineral exploration. These records are rejected applications for mineral leases in the state. These records include the original application with application number\, type of mineral to be leased\, name of applying corporation\, and proposed rent and royalty rates. Correspondence between the Department of Natural Resources and applicant\, stating rejection of application are also included.",Permanent. Retain for 20 year(s),Public,
1034,Agency for Surplus Property,Donated property ledgers,1971-1979.,Alphanumerical,,Permanent. Retain for 1 year(s),,
1038,Agency for Surplus Property,Social Security deposit forms,1967-1968.,Alphanumerical,,Permanent. Retain for 1 year(s),,
1104,Division of Health,Mental retardation program records,1955-1975.,Alphanumerical,,,,
1138,Department of Publicity and Industrial Development,Correspondence,1941-1950.,"chronological by calendar year, thereunder alphabetical by correspondent name","Business-related correspondence which provide unique information about agency functions\, policies\, procedures\, or programs. These records document material discussions and decisions made regarding all agency interests\, and may originate on paper\, electronic mail\, or other media. This correspondence is filed separately from program case files\, and project files.",,Public,
1270,"Bureau of Immigration, Labor and Statistics",County statistics correspondence,1901-1915.,Alphanumerical,,,,
3954,Salt Lake City (Utah). Police Department,Police vehicle use agreements,1982-,Chronological.,"These are agreements between the police chief and each officer using a city vehicle stating that they will comply with rules set forth by the Police Department. They include officer's name\, date\, division\, vehicle number\, home address\, and signatures of officer and police chief.",Retain until disposition of asset,Public,
3970,Treasurer,"Bonds, notes, and coupons paid",1939-,Alphanumerical,"Coupons and notes redeemed throughout the lifetime of the bond. These bonds are issued by the State Treasurer for purposes approved by the State Legislature i.e._ buildings\, highway renovation\, and water projects. These records are summarized on the General Ledger through a FIRMS (Financial Information Resource System) report. Records include issue name\, due date\, paying agent\, amount\, bonds\, coupons\, and transmittals.",Retain until final action,,
4131,State Board of Land Commissioners,Loan and grant record book,1897-1945.,Alphanumerical.,"This volume records land loan applications\, a securities record\, a listing of newspapers around the state with their notice and advertising rates\, a listing of land selections canceled at the United States Land Office in Washington D.C.\, a listing of applications to select land under the Carey Act\, a listing of contests on preference claims\, and a listing of contests on land selections.",,Public,
3928,District Court (Third District),U.S. Commissioner criminal case record book,1890-1895.,Chronological by date.,"This record book documents actions taken in the U.S. Commissioner's Court in Salt Lake County. The Commissioner's Court in territorial Utah had the same powers as federal circuit courts and as justice of the peace courts. Most of the cases entered here are U.S. or The People vs. an individual. Cases include polygamy\, unlawful cohabitation\, larceny\, disturbing peace\, etc. For each case\, there are columns to list costs of each action (complaint\, warrant\, subpoenas\, etc.)\, style of charge\, nature of action\, witnesses\, processes issued\, process returned\, and judgement of court. A.G. Norrell is listed as Commissioner; he was one appointed in Salt Lake.",,Public,
3963,Ogden (Utah). City Council,Resolutions,1880-,Chronological by date.,"Resolutions are a course of action or formal statement of a decision made by the city council. The decision may perform the same function as a city ordinance\, but punishments\, fines\, and forfeitures may not be imposed by resolution. Unlike ordinances\, resolutions may become effective without publication or public posting\, but must do so within three months from the date of passage. Topics of resolutions usually deal with establishing water and sewer rates; charges for garbage collection; creating personnel policies and guidelines; passing or defeating proposed budgets for the municipal government; and regulating the use and operation of municipal property.",Retain permanently,Public,1 microfilm reel
3946,Salt Lake County (Utah). Probate Court,Debtor/creditor judgment book,1872-1874.,chronological,"This volume of the Salt Lake County Probate Court is a judgment docket with columns for listing case number\, judgment debtor's name\, judgment creditor's name\, date of entry and book of entry of judgment\, date and court of appeals\, date of entry of satisfaction of judgment\, and remarks.",,,
4102,Utah State Tax Commission. Economic & Statistical Unit,Largest sales taxpayers report,1983-,Chronological,"These are quarterly reports on taxable sales by institutions doing business in the state of Utah. This report provides data on sales\, tax collection\, and the economy in Utah. It is prepared by the Tax Commission's Economic Unit. The information is collected from the units quarterly sales and use tax returns. This includes Doing Business As\, (business name and monthly ranking)\, sales account number\, type of business\, local and state sales tax totals\, gross taxable sales and percent charges in taxable sales from the same quarter of the previous year. Also contains name of business\, owners name and amount of tax collected.,This report is added to quarterly as part of a computer spread sheet program. At the end of the fourth quarter this report becomes the annual report.",Retain for 10 year(s),Exempt,
4044,Salt Lake County (Utah). County Recorder,Plat map books,1848-,Alphanumerical.,"Plat maps recording property ownership throughout the county\, including within cities. Includes the earliest pioneer plat map for Salt Lake.,These are plat maps showing property ownership and property lines for real estate within the county. The county recorder ""shall prepare and keep ownership plats drawn to a convenient scale\, which show the owners of each tract of land in the county\, together with the dimension of the tract"" (UCA 17-21-21 (2003)).",Retain permanently,Public,1 microfilm reel
4107,Board of Examiners,Subject files,1972-1976.,Alphanumerical,,,,
4028,Department of Corrections,Preliminary time detail reports,1989-,None,"Computer-produced\, two part documents sent by Finance to agencies to record final corrections or adjustments regarding employees' pay. They are made before the master payroll file is run and checks are issued. Preliminary payroll files do not serve as time and attendance records.",Retain for 1 year(s) or until administrative need ends,Private,
4063,Utah State Office of Education. School Finance and Statistics Section,Five-year school building program files,1975-2001.,Alphabetical by district.,"These files document the population projections of schools for every five years. The information is then used to develop five-year building plans. Information includes school name\, priority\, grades\, additional capacity requirements\, types of projects\, estimated costs\, and location.",,Public,
4265,Board of Education. Office of Education. School Finance Section,Transporting handicapped students budget files,1970-,"Chronological, thereunder alphabetical by school district","These budget files are maintained for each school district to document the number of handicapped students transported to classes and the funds requested to facilitate the service. These requests would include the completion of either the Budget Request for Transporting Severely Multiple-Handicapped Students to Extended Year Classes (form number SOE 06-2522-03) or the Budget Request for Transporting Pre-School Three and Four Year Old Handicapped Students (form number SOE 06-2522-04). These files include information on the number of qualified students\, the budget amount requested\, person responsible for the program at the district level\, total number of miles traveled\, and the yearly estimate cost per bus mile.",Retain for 5 year(s),,
4166,Attorney General's Office. Civil Department. Tax and Financial Services Division,Tax Commission case files,1903-,Alphabetical by case name,"These files document the legal cases for the Utah State Tax Commission. The Attorney General's office is responsible for representing state agencies in legal actions brought against them\, (UCA 67-5-3 thru 67-5-5 (1991)). These files provide the Attorney General's office with the documentation essential for representing the Tax Commission. Information includes pleadings\, correspondence\, attorney's research and notes\, court orders\, complaints\, and affidavits.",Retain for 10 year(s) after case is closed,Private,
4435,Ogden (Utah). Mayor,Commissioner's files,1853-1911.,Alphanumerical,,Permanent. Retain for 1 year(s),,
4439,Ogden (Utah). Mayor,Weights and measures register,1915-1921.,Alphanumerical.,This series contains a weights and measure register kept by the Ogden Mayor.,,Public,
4462,Utah State Tax Commission. Auditing Division,Beer tax audits,1972-,Alphabetical by taxpayer name,"These files contain beer tax audit report documents as required by UCA 59-15-105. Subsection (3) of this section states that it is the duty of every person manufacturing or importing beer for sale in the state of Utah to keep and preserve adequate records for a period of three years showing the amount of beer sold. These files include Beer tax audits\, Schedule of Sales to Utah Beer Distributors\, Monthly Summary of Beer Brewed and Imported\, Schedule of Imported Beer\, deficiency assessments\, audit work papers\, warrants for delinquent beer tax\, copies of invoices\, and correspondence. All legal and court documents related to taxpayer appeals are also included in the files.",Retain for 15 year(s),Protected,
4632,Salt Lake City (Utah). Justice Court,Police court calendar,1875-1898.,chronological,"The ""police court"" was the criminal section of the justice court. Information usually is recorded under the following column headings: date\, name of defendant\, folio\, number\, plea or sentence \, fines\, remarks\, nature of charge\, and how paid (cash\, labor\, etc.). Rarely lists of marriages performed or other activities may be noted (eg. one marriage list July 1879-4 July 1882.",,Public,
4445,Ogden (Utah). City Treasurer,Tax assessment rolls,i 1872-1892.,"Numerical by book number, thereunder alphabetical by name.","These volumes record the assessment of real and personal property. They are used for taxing purposed by which the city assessors assess and collect property taxes within municipal boundaries. Each volume contains information such as: name of person; description of real estate; lot number; block number; letter of plat; value of real estate; value of livestock; value of vehicles; value of merchandise; value of stock with national banks; value of merchandise; value of stock with national banks; value of personal property; total value and amount of tax assessed; amount remitted or abated by Board of Equalization; and amount of payment. In 1892\, the County Assessor assumed the responsibility of assessing the taxes for municipal property.",,Public,6 microfilm reels
4494,State Land Board,Federal land title disputed case files,1913-1988.,Alphanumerical,,Permanent. Retain for 1 year(s),,
4576,District Court (Third District),Salt Lake County docket book,1889-1908.,Alphanumerical.,,,Public,
4555,State Prison,Executive correspondence,1919-1920; 1952-1953.,Alphanumerical,"Records not duplicated elsewhere that document how the office is organized and how it functions\, its pattern of action\, its policies \, procedures and achievements. Includes electronic mail that communicates the above.",,Public,
4630,Salt Lake City (Utah). Justice Court,Criminal fines and forfeiture account books,1891-1897.,Alphanumerical,,,,
4672,Salt Lake City (Utah). Justice Court,Civil case docket books,1894-1902.,Chronological by date.,"These volumes record civil cases heard by City Justices Smith\, Wenger\, and Timmony\, with a few entries by City Court Judge Diehl. The series ends in January 1902 with the creation of a city court. Entries record the names of the parties\, their attorneys\, the amount of the demand\, and then various actions taken in the case.",,Public,
4727,Judicial Council. Board of Juvenile Court Judges. Juvenile Court (Third District),Correspondence,i 1916-1941.,Alphanumerical,,,Exempt,
4378,Department of Corrections. Adult Probation and Parole. Northern Utah Region. Parkview Community Correctional Center,Staff meeting minutes,1990-1999.,None,"Records created by a committee or conference\, including advisory committees\, relating to executive establishment\, organization\, membership\, and policy. Includes agenda\, meeting minutes\, final reports\, and related records documenting the accomplishments of official boards and committees. May include audio and video recordings if minutes are not taken. The Parkview Community Correctional Center has been merged with the Northern Utah Community Correctional Center.",Permanent. Retain for 5 year(s),Public,
4823,Road Commission,Road cost distribution journal reports,1971-1975.,Alphanumerical,,Permanent. Retain for 1 year(s),,
4871,Weber County (Utah). County Auditor,War bond sales records,1917.,Alphabetical by community.,"This volume\, entitled ""Record of War Activities in Weber County"" records individual purchases/donations and amounts in each community of liberty bonds\, war savings stamps\, red cross\, and war chest.",,Public,
4897,State Board of Equalization,Denver and Rio Grande railroad plat maps,1890-1899.,Alphanumerical,"This series contains Denver and Rio Grande Railroad plat maps pertaining to railroad yards\, Marysvale Branch\, Sevier Valley Branch (Thistle to Manti)\, Morrison Branch\, Park City Branch\, Tintic Branch\, Castle Valley Branch\, Provo Canyon Branch\, and Sunnyside Branch.",,Public,
4921,Salt Lake City (Utah). Commission,Lease and agreements record book,1891-1892.,Chronological by date.,Agreements leasing city lots to various individuals and companies.,,Public,
4924,Salt Lake City (Utah). Prosecutor,Correspondence,1934-1939.,Alphanumerical,"Copies of outgoing correspondence from the city prosecutor addressing requests for issuing complaints for violating city ordinances (building codes\, animal control\, noise\, etc.).",,Public,
4363,Utah State Tax Commission. Processing Division,Ad valorem tax audits,1980-,Alphabetical by taxpayer name,"These are tax audits of tangible property and are for recording mileage and fuel. These audits include Batch Header cards\, Notice of advance payment\, notice of tax due\, credit/debit forms and copies of checks. Information includes the kind of tax\, date of the form\, taxpayer's name and address\, fleet number\, assessed value of the vehicles\, amount of tax due\, amounts of credits\, balance due and the counties where the vehicles are located.",Retain for 3 year(s) after final action,Protected,
4440,Ogden (Utah). City Treasurer,Cash book,1866-1924.,Alphanumerical,,,,5 microfilm reels
4985,Duchesne County (Utah). County Auditor,Tax abatements,1954-,"Chronological, thereunder alphabetical by type of abatement.","These records are used for granting exemption of property taxes for disability\, aged\, veteran status or extreme hardship. The actual numbers and types of abatements vary according to size of the auditor's office. These files contain application forms completed by taxpayers requesting exemption of property tax. Includes applicant's name\, address\, birth date\, age\, social security number; property serial number; name of county; a series of questions concerning financial situations; numbers of acres; computation of household income; the notarized signatures of applicant and applicant's spouse; all necessary supporting documentation; and action taken. Since abatement records are historically valuable\, the retention of these records is dependent upon which records are created by the office.",Retain permanently,Private,
5002,Kane County (Utah). County Recorder,Official records,1870-,Numerical by book and page numbers,"These are the official records recorded with the county recorder. They include deeds\, mortgages\, mining records\, military discharges\, affidavits\, powers of attorney\, lis pendens\, land agreements\, redemption certificates\, gas and oil leases\, water records\, leases\, liens and etc. All recorded documents are currently compiled together as the official record\, however in the past various types of documents were filed separately.,These are copies of all official records recorded with the county recorder including deeds\, mortgages\, mining records\, military discharges\, etc. Upon payment of fees for the same\, the recorder must record in the ""Official record' book all papers\, documents\, records\, and other writings required or permitted by law to be recorded. In some counties all recorded instruments are compiled together as part of the ""Official records""\, while others compile each type of instrument separately (See Deed records\, Mortgage records\, Mining records\, Water records\, etc.)",Retain permanently,Public,
4589,Bingham Canyon (Utah),Justice of the Peace criminal dockets,"1912-1925, 1927-1929, 1938-1951, 1955-1956.",Chronological by date of commencement of proceedings,"This series documents the criminal proceedings before the Bingham Canyon Justice of the Peace. The series was maintained in order to document the history of the actions of the J.P. court. The series shows the names of the defendant\, attorneys\, justice of the peace\, and complainant; charge against the defendant; dates of offense\, issuance and return of arrest warrant\, arraignment\, and trial; fines and costs paid; and sentence. Additional information may be included\, such as the names of jurors and witnesses.",,Public,6 microfilm reels
4629,Salt Lake City (Utah). Justice Court,Criminal court day books,1890-1897.,Chronological by date.,"Recorded information includes: date\, name of defendant\, plea (guilty or not guilty)\, amount of fine\, and whether cash or labor. Cases may also include names of witnesses\, date of continuance\, sentence\, whether case dismissed.",,Public,
4625,Salt Lake City (Utah). Justice Court,Forfeitures index books,ca. 1890-1897.,Chronological by date.,These indices provide access to the individuals involved. Entries are by first few letters of surname.,,Public,
4648,Salt Lake City (Utah). Justice Court,Judgment record book indexes,i 1897-1900.,Alphanumerical,,,,
4646,Salt Lake City (Utah). Justice Court,Judge Timmony's book of forfeitures,1891-1902.,Alphanumerical,,Permanent. Retain for 1 year(s),,
4638,Salt Lake City (Utah). City Attorney,Attorney David M. Haigh's docket book,1904-1905.,alphanumerical,"Docket of Attorney Haigh's activities in Summit and Salt Lake District Courts\, Murray and Salt Lake City Courts\, Federal Circuit courts\, multiple precinct justice of the peace courts\, etc.",Permanent. Retain for 1 year(s),,
4655,Salt Lake City (Utah). City Auditor,Ledger,i 1859-1864.,Alphanumerical,"This ledger shows date of transaction\, name\, purpose (tax\, road tax\, license\, liquor\, etc.) and amount of debit or credit.",,Public,
4802,Box Elder County (Utah). Pioneer Care Center,Audits,1994.,Chronological,"These are annual audits by external auditors of the Pioneer Care Center's financial condition. They include combined statements\, financial statements of individual funds\, a balance sheet\, and recommendations for improved financial operations. From 1975 to 1985\, the center had separate audits. From 1986 to 1989\, the audit results were included in the Box Elder County combined audit. In 1990\, the center will again be audited separately.",Permanent. Retain for 10 year(s),Public,
4860,Salt Lake City (Utah). City Court,Criminal case docket books,1909-1958.,Numerical by case number assigned chronologically by date of initial filing.,"Recorded information for individual cases includes: name of defendant\, charge\, an account of the proceedings\, and an account of costs.",,Public,
4898,Cache County (Utah). County Surveyor,Water allotment plat maps,1930-1939.,Alphanumerical,,,,
4785,Salt Lake County (Utah). County Clerk,Dental Board certificates,1894-1913.,Alphanumerical,,,,
4958,Sanpete County (Utah). County Recorder,Plat maps,ca. 1900-,Alphanumerical.,"These are plat maps showing property ownership and property lines for real estate within the county. The county recorder ""shall prepare and keep present-ownership maps and plats drawn to a convenient scale\, which shall at all times show the record owners of each tract of land in the county\, together with a description of the tract"" (UCA 17-21-21 (1990)).",Retain until superseded,Public,
4858,Salt Lake City (Utah). City Court,Search and seizure docket books,1921-1930.,Alphanumerical,,Permanent. Retain for 1 year(s),,
4907,Salt Lake City (Utah). Commission,Petitions and communications log,1894-1905.,Chronological by date.,"This volume provides a log or index to petitions and communications received. Columns record petition number\, date of filing\, and a brief summary of the topic addressed.",,Public,
4931,Salt Lake City (Utah). City Engineer,Annual reports,1907-1930.,Chronological,This series contains reports of activities of Salt Lake City Engineer from the previous year.,,Public,
4886,Salt Lake County (Utah). Justice of the Peace (Fifth Precinct : 1874-1902),Inquest register,i 1898-1902.,Chronological,"It was the duty of the justice of the peace to act as coroner and hold inquests on the bodies of those supposed to have died of unlawful means within his precinct. According to legislation passed in 1896\, a register of inquests was to be kept recording date; the name of the deceased if known\, if not\, a description of the deceased; the description of any property found on the deceased and its disposition; and the cause of death if determined. This register contains documentation of inquests held by Alexander McMaster and Dana T. Smith\, justices of the peace in the 5th precinct of Salt Lake City in Salt Lake County. In addition to the information specified above\, register entries,usually include the place of the inquest\, jurors names\, and witnesses names. If an autopsy was held\, the names of the doctors are usually stated.__Dates that a venire was issued\, subpoenas issued\, files turned over to the district court\, etc. are also mentioned. The costs of the inquest and burial are often itemized along with the name of the individual assuming the cost if other than the county. Each summary is brief\, rarely extending beyond a single page. The location of any inquest register from McMaster's previous term is unknown. In 1901\, new legislation provided that henceforth cities of the first class no longer be divided into multiple precincts\, thereby bringing the series to a close with,the end of the term in 1902.",,Public,
4918,Salt Lake City Mayor,Correspondence,i 1879-1896; 1919-1932.,None,Incoming and outgoing mail relating to city functions and matters.,,Public,1 microfilm reel
4945,Salt Lake City (Utah). City Engineer,Master plan for control of surface storm waters,1960.,chronological,"These are research based reports completed in-house or by outside consultants on specific planning problems or conditions. They may be adopted as an amendment to the master plan. These reports provide needed information on specific issues (i.e.\, housing needs\, transportation\, geologic concerns). These reports may include recommendations and may be an extension of the master plan.",Permanent. Retain for 1 year(s),Public,
5030,Utah County (Utah). County Recorder,Plat maps Provo and Orem subdivisions,1953-1957.,Alphanumerical,"Cartographic records which contain the officially designated record copy of maps created by an agency. These records document unique cartographic information about the state of Utah. They may include maps\, charts\, aerial photographs\, globes\, models\, and raised relief maps these are a graphic representation of the earth?s surface drawn to scale.",Permanent. Retain for 1 year(s),Public,
5039,Utah County (Utah). County Surveyor,Record books,1876-1903.,Alphanumerical,,,,
4963,Department of Corrections. Adult Probation and Parole. Region 5. Administration and Cedar City Office,Cedar City offender criminal histories,1974-,"Chronological, thereunder alphabetical by offender's surname","These are case management files for all offenders on probation or parole. They document the history of the probation or parole. Information includes offender's name\, history of charges\, commitments\, name of offender's case worker\, monthly reports to probation or parole officer\, copies of court records from first offense to the end of probation or parole\, a history of probation or parole written by the officer\, and probation or parole agreement. Includes presentence investigation records (PSI)\, commitment papers\, risk assessment documentation\, probation agreements\, parole orders\, monthly reports\, restitution data\, correspondence\, incident reports\, face sheet\, and case history notes. These records may contain information about medical treatment of psychiatric assessments.",Retain for 10 year(s) after final action,Public,
5019,Utah County (Utah). County Clerk,Election returns,1940-1948; 1966-,Chronological.,"These are books containing the tabulations of paper ballots counted by the election judges. They serve as the official tally of votes for primary\, special\, and general elections.",Retain for 4 year(s),Public,
5032,Utah County (Utah). County Recorder,Plat maps Provo city,1940-,Alphanumerical,"Cartographic records which contain the officially designated record copy of maps created by an agency. These records document unique cartographic information about the state of Utah. They may include maps\, charts\, aerial photographs\, globes\, models\, and raised relief maps these are a graphic representation of the earth?s surface drawn to scale.",Retain permanently,Public,
5041,Utah County (Utah). County Surveyor,Road route survey books,1893-1903.,Alphanumerical,,,,
5022,Department of Public Welfare,Utah County work training program case files,1965-1968.,Alphanumerical,,,,
5035,Utah County (Utah). Justice of the Peace : Provo Precinct,Criminal case dockets,1885-1896.,Chronological,Criminal dockets contain information about misdemeanors heard by the Provo Justice of the Peace.,,Public,
5037,District Court (First District),U.S. Commissioner docket books,1891-1894.,By type of case (civil or criminal) and thereunder chronological by date.,"U.S. Commissioners assisted the district courts with their case loads by handling some misdemeanors and civil cases. The commissioners' docket books summarize the issues in each case\, the hearing before the commissioner\, and his verdict.",,Public,
5045,Utah County (Utah). County Commission,Revised ordinances,1956-,Alphanumerical,"These records document the legislative action of the county commissioners. The county commission may ""pass all ordinances and rules and make all regulations\, not repugnant to law\, necessary for carrying into effort or discharging the powers and duties"" of their office (UCA 17-5-263 (1995)). The county clerk is required ""to authenticate with his signature and the seal of the county clerk all ordinances or laws passed by the board and record the same at length in the ordinance book"" (UCA 17-5-209(9) (1995)).",Permanent. Retain until administrative need ends,Public,
12095,Davis County (Utah). Health Department. Environmental Health and Laboratory Division,Farm truck plate application,1992-,Alphabetical by individual's name,"These USTC License Plate Application forms attest the truck is used solely for farm or agriculture use on Green Belt Property. The application is submitted to the State Motor Vehicle Division and a copy is retained by the local health department. The application must be renewed annually. The Tax Commission retains their copy as part of the Vehicle Registration Records (series 7186) for fifteen years. This form includes answers to two statements\, registered owners name\, county residence\, vehicle identification number\, year\, make and model\, manufacturer's gross vehicle weight rating\, registered gross laden\, owner's signature\, date signed\, emission certificate number\, examining officer's signature\, date signed\, health department seal\, and signature of official reviewing and approving waiver.",Retain for 3 year(s),Public,
12050,Fillmore (Utah),Beer license application files,undated,Numerical by account number,"These files contain completed applications to obtain licenses for selling beer within municipal boundaries per local ordinances. Applicants are also required to file a cash or corporate bond ""to guarantee faithful performance"" (UCA 32-4-4).",Retain for 3 year(s) after expiration of permit or license,Public,
12075,Fillmore (Utah),Resolutions,undated,Chronological by number,"These are formal statements of a decision\, or expression of opinion put before or adopted by the city council. They may perform the same function as an ordinance. Resolutions may include the following: establishing water and sewer rates\, charges for garbage collection and fees charged for municipal services\, establishing policies and guidelines\, and regulating the use and operation of municipal property (UCA 10-3-717).",Retain permanently,Public,
12093,Davis County (Utah). Health Department. Environmental Health and Laboratory Division,Environmental violation notice records,1979-,Alphabetical by facility or name of individual,"Notices issued by the local health department for any violation of environmental health regulations.to abate a hazardous situation or condition. Includes the violation notice\, citation\, and complaint.",Retain for 3 year(s),Public,
12092,Davis County (Utah). Health Department. Environmental Health and Laboratory Division,Certified swimming pool operator application and certificate records,1986-2018.,"Chronological, thereunder alphabetical by operator's name","These records document the certification of individuals as swimming pool operators in accordance with county regulations. They are used to maintain and oversee the certification program. The active certification number is kept and maintained in the application file. The records include the actual certification form (containing the certified swimming pool operator's name\, date\, expiration date\, and division director's signature) and the application form.",Retain for 5 year(s) after final action,Public,
12114,Road Commission,Accessioned records,1923-1967.,none,"Accessioned records include: Physical Report on Federal Aid Road Project 51-A (1923); State Road Employees Welfare Society records (1939); Highway Bond Issues (1941); County\, City\, and Town Descriptions (1953); Highway Needs\, Toll Roads\, and Highway Finance Studies (1954); Accidental Deaths Report (1955); Traffic Studies Statistics (1957); Traffic Engineering Activities (1957); Maps of Interstate Showing Proposed Route Changes (1957)\, Interstate Belt Route Location Study (1958); Preliminary Geometric Design and Location of Portions of Interstate (1958); Special Studies Progress Report (1958); Accident Prevention Plan Contract Report (1959); ""Profile of an Empire: Spotlighting Utah""\, article in ""Rocky Mountain Construction"" (15 February 1959); Federal Aid and State Highway Program (1963-1964);,Commission Meeting Agency (9 July 1965); Requested Budget (1965-1967); Accident Prevention Plan (n.d.); Safety Committee Functions (n.d.); and Personal Injury Forms (n.d.). Many of the records are stamped ""State Road Commission of Utah Library\,"" and appear to have been kept for reference purposes.",,Public,
12210,South Salt Lake Valley Mosquito Abatement District (Utah),Occupational Safety and Health Administration survey reports,2019.,Chronological.,"This report is used to verify the number of employees and hours worked. Includes employees name\, annual attendance\, total hours\, nature of business\, and any other non-work time.",Retain for 3 year(s),Public,
12161,Intermountain Power Agency (Utah),IPA refunding scenarios records,undated,Chronological,"These are trustee and/or paying agent related records. Included are book entries\, statements and payment confirmations.",Retain for 5 year(s),Protected,
12259,Magna Mosquito Abatement District (Utah),Contracts and agreements files,undated,,"These files contain official agreements enforceable by law\, to acquire or incur services\, products. File may also include ordinances\, bonds\, job specification books\, and related correspondence.",Retain permanently,Public,
12303,Magna Mosquito Abatement District (Utah),Vehicle maintenance records,undated,Chronological,"These are daily maintenance records on all municipal vehicles. They are used to provide a maintenance history and include work order number\, dates\, maintenance performed\, mileage of vehicle\, problem type\, driver's name\, and action taken.",Retain for 3 year(s) after disposition of asset,Public,
12351,State Board of Land Commissioners,Piute reservoir and irrigation company bonds,1922-1923.,Alphanumerical.,These first mortgage bonds were issued to re-pay the Land Commission.,,Public,
12267,Magna Mosquito Abatement District (Utah),Fidelity bonds,undated,Chronological,"This is the municipal treasurer's bond to protect the municipality and to guarantee fidelity of the treasurer. The bond usually covers four years and ""may be set by resolution or ordinance in any amount\, not less than that established by the state money management council"" (UCA 10-3-821 (1977)).",Retain for 3 year(s) after final action,Public,
12273,Magna Mosquito Abatement District (Utah),Income tax files,undated,Chronological,"These files contain forms for individual employee's exemptions and withholding taxes. Includes withholding tax exemption certificates\, such as IRS form W-4 and similar tax exemption forms.",Retain for 3 year(s),Private,
12293,Magna Mosquito Abatement District (Utah),Retirement records,undated,Alphabetical by name,These are reports and register control documents relating to an employee's retirement.,Retain for 3 year(s),Public,
12384,Board of Education. Office of Education. Evaluation and Assessment Section,Leave request files,1993-,Alphabetical by employee surname.,"In 1993\, the State of Utah adopted new payroll bookkeeping procedures which eliminated the old leave request forms. This record series was initiated in order to maintain a record\, for administrative purposes\, of leave requests within Evaluation and Assessment. The requests for leave show the name of applicant\, dates or hours requested\, and indicate the director's approval or disapproval.",Retain for 3 year(s),Private,
12357,Board of Regents (Utah). Higher Education Assistance Authority,Utah Student Loan Program audit files,1978-,"Alphabetical by school, thereunder by lender","Audits of the Utah Student Loan Program include audit records\, school history files\, and lender history files.",Retain for 5 year(s),Public,
12442,Tooele Valley Mosquito Abatement District (Utah),Technical reference files,undated,Chronological,"These files contain copies of documents retained strictly for reference and informational purposes which are not part of the official files. Include copies of reports\, studies\, special compilations of data\, drawings\, periodicals\, books\, clippings\, brochures\, catalogs\, and vendor price lists.",Retain until administrative need ends,Public,
12509,Weber County (Utah). Commission for the Poor,Infirmary reports,1913-1914; 1919-1950.,Chronological,"Reports of services provided to poor persons at the Weber County infirmary. Includes superintendent's monthly record of inmates (month\, inmate's name\, date entered\, released or died); statistics on numbers of inmates received monthly; numbers died\, discharged\, and requesting hospital treatment; statistical reports on the infirmary (inmate's name\, date entered and discharged\, total number of days confined); budget; operational costs; receipts (rental of county farm); indigent's names receiving transportation; lists of names of persons who received treatment at Dee Hospital (name\, number of days\, amount\, laboratory work\, operating room\, ambulance\, x-ray\, and totals); regular and temporary assistance (name\, cash\, groceries\, totals); and quarterly and annual summaries showing salaries and number served.",,Public,
12511,Weber County (Utah). County Clerk,Candidates expense reports,1964; 1966.,Chronological,"Financial statement reports submitted to the County Clerk for canditates for county and political party offices. Include the candidate's name\, office running for\, statement date\, listing of receipts and for period covered disbursements\, a summary of preceding statement\, candidate's notarized signature\, and date.",,Public,
12456,Tooele Valley Mosquito Abatement District (Utah),Travel reimbursement files,undated,Chronological,These files document requests made by travelers for reimbursements of out of pocket expenses.,Retain for 3 year(s),Public,
12500,Cache County (Utah). Justice of the Peace : Millville Precinct,Justice docket book and index,1889-1917.,Chronological,"This volume contains information about civil and criminal matters heard by the justice court. These records include a description of the case\, names of plantiff and defendant. An index of the cases is at the beginning of the volume.",,Public,1 microfilm reel
12531,Box Elder Mosquito Abatement District (Utah),Employment applications,undated,Chronological,"These are application forms completed by persons seeking municipal employment who were not hired. They include the name\, address\, and telephone number of the applicant\, employment history\, education\, and a list of references.",Retain for 2 year(s),Private,
12541,Box Elder Mosquito Abatement District (Utah),Fidelity bonds,undated,Chronological,"This is the municipal treasurer's bond to protect the municipality and to guarantee fidelity of the treasurer. The bond usually covers four years and ""may be set by resolution or ordinance in any amount\, not less than that established by the state money management council"" (UCA 10-3-821 (1977)).",Retain for 3 year(s) after final action,Public,
12549,Box Elder Mosquito Abatement District (Utah),Payroll deductions records,undated,Chronological,"These registers record\, by department code\, amounts deducted from employees' payroll checks. They are used for reference of retirement and other miscellaneous deductions.",Retain for 3 year(s),Public,
12545,Box Elder Mosquito Abatement District (Utah),Investment fund register,undated,Chronological,"These are registers of all investments made by the municipality. A work sheet is kept on each investment. They include the check stub of the institution issuing the investment\, a copy of the investment\, the check issued by the vendor and a validated receipt written by the municipality.",Retain for 3 year(s),Public,
12562,Box Elder Mosquito Abatement District (Utah),Tax forms,1993-,Chronological,"These forms are required by the State Tax Commission to report quarterly sales tax and to remit the amounts collected and due to the state (e.g.\, municipal recreational facilities).",Retain for 4 year(s),Public,
12564,Box Elder Mosquito Abatement District (Utah),Utility bills,undated,Chronological,These are the actual bills for telephone service and long distance toll charges.,Retain for 3 year(s),Public,
12582,Duchesne County Mosquito Abatement District (Utah),Daily work logs,undated,Chronological,"This daily log is maintained by each work crew to verify work completed. This log includes date\, work order number\, location\, job requirements\, date completed\, equipment used\, and initials or crew chief's signature.",Retain for 2 year(s),Public,
12592,Duchesne County Mosquito Abatement District (Utah),Employment applications,undated,Alphabetical,"These are application forms completed by persons seeking municipal employment who were not hired. They include the name\, address\, and telephone number of the applicant\, employment history\, education\, and a list of references.",Retain for 2 year(s),Private,
12593,Career Service Review Office,Leave applications,1989-,Chronological.,Applications for leave and supporting papers relating to request for and approval of employee leave.,Retain for 3 year(s),Private,
12624,Uintah Mosquito Abatement District (Utah),Public relations files,undated,Chronological,"These files include speeches\, addresses\, comments\, and remarks made at formal municipal ceremonies by elected municipality officials. The format may be paper\, videotape\, motion picture\, or tape recording.",Retain permanently,Public,
12681,Uintah Mosquito Abatement District (Utah),Fidelity bonds,undated,Chronological,"This is the municipal treasurer's bond to protect the municipality and to guarantee fidelity of the treasurer. The bond usually covers four years and ""may be set by resolution or ordinance in any amount\, not less than that established by the state money management council"" (UCA 10-3-821 (1977)).",Retain for 3 year(s) after final action,Public,
12618,Uintah Mosquito Abatement District (Utah),Annual reports,undated,Chronological,"These are reports on program activities and accomplishments for the previous year. They may include statistics\, narrative reports\, graphs\, and diagrams.",Retain permanently,Public,
12635,Board of Regents (Utah). Higher Education Assistance Authority,Accounting records,1977-,Chronological by fiscal year,"Financial statements (interim)\, financial statements (audited)\, accounts payable\, daily investment reports\, accounting work papers\, trustee statements\, Utah State Treasurer's statements\, bank statements\, bank reconciliations\, letters of transfer\, journal entries\, third party reviews\, bond insurance files\, bond issuance records\, bond compliance records\, correspondence\, servicer reports\, money management reports\, audits\, discretionary funds\, and rating agency files of the Utah Student Loan Program.",Retain for 25 year(s),Exempt,
12631,Board of Regents (Utah). Higher Education Assistance Authority,Compliance reporting records,1977-,Chronological by federal fiscal year,"Monthly form 1189 and quarterly form 1130 and all supporting documentation\, repurchases/rehabilitations\, indemnification letters\, unfiled bankruptcy receivables\, trigger calculations\, reinsurance reports\, and default claim schedules which demonstrate to the federal government the agency's compliance with its laws and rules regarding student loans.",Retain for 25 year(s),Public,
12648,Board of Regents (Utah),Institutional internal audits and annual financial reports,1995-2015.,Chronological,"These are documents retained strictly for reference and informational purposes which are not part of any other official files. They include copies of reports\, studies\, and special compilations of data. These records are created by colleges and universities and are used by the Board of Regents as reference data on the various educational institutions.",Retain for 5 year(s),Public,
12667,Utah Board of Higher Education,Budget background records,1969-,"Chronological by fiscal request year, thereunder alphabetical by institution",Completed budget request forms and miscellaneous notes used to establish a budget request for the Utah System of Higher Education.,Retain for 10 year(s),Public,
12691,Uintah Mosquito Abatement District (Utah),Check copy file,undated,Chronological,These are facsimile or photocopies of checks issued and are maintained solely as a quick reference source. If documentation is attached see Accounts payable.,Retain for 1 year(s),Public,
12276,Magna Mosquito Abatement District (Utah),Insurance reports,undated,Chronological,These reports are used for the reference and generation of claim files.,Retain for 12 year(s),Public,
12305,Magna Mosquito Abatement District (Utah),Wage survey files,undated,Chronological,"These files contain wage survey reports and data; working papers and related correspondence pertaining to area wages paid for each employee class; background papers establishing need\, authorization\, direction\, and analysis of wage surveys; development and implementation of wage schedules; and development of specific rates (excluding authorized wage schedules and wage survey recapitulation sheets).",Retain until superseded,Public,
12336,Board of Regents (Utah). Higher Education Assistance Authority,Operations reports,1990-,Chronological by processing date,"Guarantee fee billing statements\, daily operations reports\, balancing reports\, lender's manifest reports\, and enrollment verification reports from the Utah Student Loan Program.",Retain for 25 year(s),Exempt,
12352,Uintah County (Utah). County Treasurer,New Hope irrigation district bonds,1912.,,"These $500.00 bonds were issued under authority of Chapter 74 of the ""Laws of Utah\, 1909.""__An election authorizing the issuance of the bonds was held August 21\, 1909. The bonds were issued November 1\, 1912.",,Public,
12271,Magna Mosquito Abatement District (Utah),Fuel records,undated,Chronological,"These are logs\, reports\, or similar records documenting mileage and gasoline\, oil\, and diesel fuel used by the municipal vehicles.",Retain for 2 year(s),Public,
12322,Cache County (Utah). County Recorder,Official records,1855-,Numerical by entry number.,"These are copies of all official records recorded with the county recorder including deeds\, mortgages\, mining records\, military discharges\, etc. Upon payment of fees for the same\, the recorder must record in the ""Official record' book all papers\, documents\, records\, and other writings required or permitted by law to be recorded. In some counties all recorded instruments are compiled together as part of the ""Official records""\, while others compile each type of instrument separately (See Deed records\, Mortgage records\, Mining records\, Water records\, etc.)",Retain permanently,Public,2 microfilm reels
12292,Magna Mosquito Abatement District (Utah),Purchase orders,undated,Numerical,"These are records authorizing the purchase of supplies or equipment by the municipality. They contain the name of the requesting agency\, name of vendor\, item\, date ordered\, delivery date\, purchase order number\, account charged\, and authorizing signature.",Retain for 4 year(s),Public,
12301,Magna Mosquito Abatement District (Utah),Travel reimbursement files,undated,Chronological,These files document requests made by travelers for reimbursements of out of pocket expenses.,Retain for 3 year(s),Public,
12348,Board of Examiners,Salary change action records,1977.,chronological,"These are lists of salary increase proposals submitted to the Board of Examiners by the Office of Personnel. Lists include the number\, date submitted\, date approved\, and signature of the clerk of the Board of Examiners. Information is recorded under the following subheadings: name (agency and employee)\, class title\, grade\, date of last standard advancement\, effective date\, present monthly salary\, proposed monthly salary\, present annual salary\, proposed annual salary\, percentage of increase\, type of increase\, and recommendation of personnel.",,,
12358,Board of Regents (Utah). Higher Education Assistance Authority,Closed school records,1987-,Chronological by school closure date,"Any proprietary school in this state that ceases operations is required to file copies of the students' transcripts with the State Board of Regents in accordance with UCA 53B-5-109 (1992) to receive the records of closed schools. These files usually contain fiscal records and financial aid records\, as well as student academic records which contain official documentation listing student's courses\, grades\, credits earned\, and status achieved and are often referred to as a transcript.",Permanent. Retain for 10 year(s),Exempt,
12333,Roy (Utah),Master road plan preliminary drawings,1975-,numerical by drawing number,These are the engineer's preliminary drawings of Roy city's master road plan.,Permanent. Retain until administrative need ends,Public,
12344,Weber State University (Utah),Parking permit applications,1985-,Numerical by application,"These are applications of faculty and students made to the campus security police to acquire a parking decal which will allow selective parking privileges. The application would include information about the student or faculty\, such as name\, home address\, city and state\, zip code\, and phone number; information about the vehicle\, license plate number\, description\, etc.; and specific request for parking privilege. This could include specific parking lot requests\, etc.",Retain for 3 year(s),Public,
12387,Board of Education. Office of Education. Evaluation and Assessment Section,Travel and purchases accounting book,1990-,"Alphabetical by activity type, thereunder reverse chronological","These records are a compilation of most of the accounting records maintained directly in Evaluation and Assessment. They include travel requests and reimbursements\, communication from Accounting\, and documentation of the purchasing activities of Evaluation and Assessment. Purchases may be for supplies or for workshops and conferences attended by section employees. These records are accumulated in 3-ring binders during the fiscal year and transferred to file folders at the conclusion of the fiscal year. Included are Request for approval of trip forms (DF-5) and Purchase authorization forms (C-8).",Retain for 3 year(s),Public,
12440,Tooele Valley Mosquito Abatement District (Utah),Schedules of daily activities,undated,Chronological,"These are calendars\, appointment books\, schedules\, logs\, diaries\, and other records documenting meetings\, appointments\, telephone calls\, trips\, visits\, and other activities of municipal employees. These are records containing substantive information relating to the official activities of the mayor and other high-level city officials\, the substance of which has not been incorporated into memoranda\, reports\, correspondence\, or other records included in the official files.",Retain permanently,Public,
12446,Tooele Valley Mosquito Abatement District (Utah),Fixed asset files,undated,Chronological,"These are listings of all municipal property (buildings and real estate)\, vehicles\, equipment\, and furniture. Includes description\, cost\, date purchased\, location\, name of vendor\, and depreciation.",Retain for 10 year(s),Public,
12385,Board of Education. Office of Education. Evaluation and Assessment Section,Core assessment test forms,1987-,Grouped by subjects which are in no particular order,"Test questions and answer sheets for criterion-referenced tests sdministered annually in the spring to all students to evaluate their mastery of the material specified in the standards for the Utah core curriculum\, as begun by the State of Utah in 1987.",Permanent. Retain for 10 year(s),Protected,
12482,Department of Corrections. Adult Probation and Parole. Region 3. Fremont Community Correctional Center,Executive correspondence,1991-2014.,Chronological.,"These records document how the office is organized\, its functions\, its policies\, procedures\, and achievements. They are not duplicated elsewhere.",Permanent. Retain for 5 year(s),Public,
12450,Tooele Valley Mosquito Abatement District (Utah),Check copy file,undated,Chronological,These are facsimile or photocopies of checks issued and are maintained solely as a quick reference source. If documentation is attached see Accounts payable.,Retain for 1 year(s),Public,
12458,Tooele Valley Mosquito Abatement District (Utah),Buildings and grounds maintenance log,undated,Chronological,This log records all repairs made to municipal buildings and grounds. It is used to verify that repairs were made.,Retain for 3 year(s),Public,
12466,Tooele Valley Mosquito Abatement District (Utah),Insurance reports,undated,Chronological,These reports are used for the reference and generation of claim files.,Retain for 12 year(s),Public,
12474,Tooele Valley Mosquito Abatement District (Utah),Encephalitis surveillance report,1983-,Chronological,"This report is used by the Utah State Health Department to verify if there is any danger of an occurrence of encephalitis in certain areas of the state. Chickens are raised in certain areas of the district\, blood is drawn periodically from these birds to test. These test are conducted by the mosquito abatement districts. Includes type of tests\, flock\, draw number\, draw date\, report date\, and bird number.",Retain for 1 year(s),Public,
12467,Tooele Valley Mosquito Abatement District (Utah),Contracts and agreements files,undated,Alphabetical,"These files contain official agreements enforceable by law\, to acquire or incur services\, products. File may also include ordinances\, bonds\, job specification books\, and related correspondence.",Retain permanently,Public,
12508,Weber County (Utah). County Treasurer,Bond records,1892; 1901-1902.,Chronological,"Two books containing a summary of the county commissions' minutes\, a chronology listing resolutions passed and other decisions made concerning the issuance of the bonds; a chart listing interest payments and the bond redemption; a sample bond certificate\, and coupons denoting bond redemption for general county bonds issued in 1892 and 1901.",,Public,
12524,Box Elder Mosquito Abatement District (Utah),Residential yard spray records,1973-,Chronological,"These are project background records\, such as studies\, analyses\, notes\, drafts\, and interim reports.",Retain for 5 year(s) after completion of publication or report,Public,
12455,Tooele Valley Mosquito Abatement District (Utah),Telephone bills,undated,Chronological,These are the actual bills for telephone service and long distance toll charges.,Retain for 3 year(s),Public,
12472,Tooele Valley Mosquito Abatement District (Utah),Light trap records,1978-,Chronological,"These records are used to document the numbers of mosquitos that are trapped each night in light traps. This information is used to determine if the spraying in the area was adequate\, if not spraying will be repeated. Includes date and time\, location\, truck number\, trap number\, date\, weather conditions\, and number of mosquitos trapped.",Retain for 3 year(s),Public,
12493,Board of Regents (Utah). Higher Education Assistance Authority,Student loan default requests and cures,1991-,"Chronological by date received, thereunder by request date.","Pre-claims Assistance (PCA) Requests (notification from a loan lender/servicer that a loan is delinquent) and cures (notification that the loan is no longer delinquent). Information includes borrower's name\, social security number\, and information pertaining to the delinquency or reason PCA is cured.",Retain for 25 year(s),Exempt,
12465,Tooele Valley Mosquito Abatement District (Utah),Insurance policy files,undated,Alphabetical,These are insurance policy contracts between the municipality and private insurers.,Retain for 15 year(s) after superseded,Public,
12512,Weber County (Utah). County Commission,Old age pension record,1929-1936.,Alphabetical by first letter of surname,"This book documents persons receiving old age pensions. ""The board [of commissioners] may grant a monthly pension in such amount as it may determine\, not to exceed $25 a month\, to be paid out of the county treasury to any person who has attained the age of sixty-five and is incapacitated to gain a livelihood ._._._"" (Rev._Stat._Utah 19-12-2 (1933)). Prospective pensioners were required to annually submit a completed form and appear before the county commission and the county clerk. Pensioners had to meet eight criteria which included residency requirements (U.S. citizenship\, state and county residency)\, have an annual income of $300 or less\, and have no relative legally responsible for their support. Recipients were also barred from receiving other public aid,(Rev._Stat._Utah 19-12-3 (1933)). The book includes the application number\, applicant's name and address\, action taken (granted\, denied\, pension increased)\, and amount of pension granted.",,Public,
12529,Box Elder Mosquito Abatement District (Utah),Leave data files,undated,Chronological,These files contain compilations of leave earned and taken. Includes the annual leave compilation card.,Retain for 3 year(s),Private,
12540,Box Elder Mosquito Abatement District (Utah),Executive board travel files,undated,Chronological,"These files contain records relating to the reimbursement of employees for for authorized travel. They may include travel orders\, per diem vouchers\, transportation request\, hotel reservations\, and all supporting paper documenting official travel by officers\, employees\, dependents\, or others authorized by law to travel.",Retain for 3 year(s),Public,
12548,Box Elder Mosquito Abatement District (Utah),Newsletters/Monthly reports,undated,Chronological,These are records of a general housekeeping nature or maintained by an office which do not relate directly to the primary program responsibility of the office. Includes records such as charity fund drives; custodial service requests; parking space assignments; and distribution of keys.,Retain for 1 year(s),Public,
12539,Box Elder Mosquito Abatement District (Utah),Daily activity records,undated,Chronological,"These are calendars\, appointment books\, schedules\, logs\, diaries\, and other records documenting meetings\, appointments\, telephone calls\, trips\, visits\, and other activities of municipal employees. These are records containing substantive information relating to the official activities of the mayor and other high-level city officials\, the substance of which has not been incorporated into memoranda\, reports\, correspondence\, or other records included in the official files.",Retain for 2 year(s),Public,
12563,Box Elder Mosquito Abatement District (Utah),Vehicle records,undated,Numerical,These motor vehicle registration forms document municipal ownership of vehicle.,Retain until final action,Public,
12589,Duchesne County Mosquito Abatement District (Utah),Retirement records,undated,Alphabetical,These are reports and register control documents relating to an employee's retirement.,Retain for 3 year(s),Private,
12619,Uintah Mosquito Abatement District (Utah),Policy and program development records,undated,Chronological,These are records documenting the formulation and adoption of policies and procedures and the function of the office or department. Includes narrative or statistical reports; related correspondence; on program activities; organizational charts and mission statement studies regarding department or offices operations; circular letters or directives; and records related to significant events in which department of office participated.,Retain permanently,Public,
12637,Board of Regents (Utah). Higher Education Assistance Authority,Proposal and loan purchase requests,1977-,Chronological by fiscal year,"Requests for proposals (RFP's) from financial institutions for investments and for student loan purchases\, includes RFP's\, responses\, and student loan purchases.",Retain for 25 year(s),Exempt,
12584,Duchesne County Mosquito Abatement District (Utah),Fuel records,undated,Chronological,"These are logs\, reports\, or similar records documenting mileage and gasoline\, oil\, and diesel fuel used by the municipal vehicles.",Retain for 2 year(s),Public,
12612,Weber County (Utah). County Treasurer,Stephen Richardson notebook,ca.1890-1895,none,"Undated and unidentified ledger appears to be estimates made for the construction of various buildings. Though it is titled ""German American Fire Insurance Company of St. Paul. Minn.\,"" it contains an accounting of materials needed in the construction of buildings including the courthouse and schools. Includes the building name\, number and sizes of needed materials\, sorts and totals. Also includes ledger entries which may not be related.",,Public,
12577,Duchesne County Mosquito Abatement District (Utah),Annual financial reports,undated,Chronological,"These are statistical reports on the financial affairs of the entire municipality or a specific department. These reports usually include a statement on the value of all municipally owned property\, and an accounting of all income and expenditures in relationship to the final budget.",Retain permanently,Public,
12615,Weber County (Utah). County Auditor,Tax deeds,i 1912-1913.,Chronological,"This book contains copies of tax deeds issued to persons purchasing real property sold at tax sales. It includes date\, purchaser's name\, county treasurer's name\, delinquent property tax amount\, legal description\, and signatures of the county auditor and witness. It also includes an alphabetical index.",,Public,
12671,Board of Education. Office of Education. Strategic Planning Section,Serve America grant files,1992-2015.,"Chronological by fiscal year, thereunder alphabetical by applicant's name","In 1992\, the State of Utah began participation in the National Community Service Program of the Commission on National and Community Service\, a creation of the United States Congress. Under this program\, funds are made available to local schools or school districts\, public or private\, to develop and implement community service programs. These programs are particularly to be aimed at students at-risk in the following categories:__drop-outs and out of school youth\, economically and educationally disadvantaged\, disabled\, or homeless. These records document this program and funds allocated to schools. The information includes abstracts of the applications indicating the title\, director\, and purpose of the project; C-20 Awarded Funds Approval Forms\, indicating the recipient agencies\, abstract,and object of award\, funding source and type\, USOE distribution codes\, and approvals; copies of Card 4 forms indicating the distribution of funds to individual school districts; letter of approval or disapproval of the grant request; and an application for grant funds\, which includes a summary of the project explanation of how the program relates to the Utah strategic plan for education\, table of objectives\, and date activities are to be completed.",Retain for 3 year(s),Public,
12586,Duchesne County Mosquito Abatement District (Utah),Employee earnings history records,undated,Alphabetical,"These files are a cumulative salary history for individual municipal employees. They contain the name and address of each employee\, name of department and position\, social security number\, date of birth\, date employed\, earnings and deductions by pay period\, gross earnings year-to-date\, net pay\, and check number. These files are considered to be the most important payroll record for retirement purposes.",Retain until final action,Private,
12583,Duchesne County Mosquito Abatement District (Utah),Equipment maintenance and repair records,undated,Chronological,"These are records of service repair and maintenance of municipal equipment\, including office machines and furniture.",Retain for 2 year(s),Public,
12601,Duchesne County Mosquito Abatement District (Utah),Insurance policy files,undated,Alphabetical,These are insurance policy contracts between the municipality and private insurers.,Retain for 15 year(s) after final action,Public,
12621,Uintah Mosquito Abatement District (Utah),Mailing lists,undated,Chronological,These are lists of names and addresses for various mailings (billings and other administrative purposes).,Retain until superseded,Public,
12639,Board of Regents (Utah). Higher Education Assistance Authority,U.S. Department of Education reports and audits,1977-,Chronological by fiscal year or quarter.,These records are reports and audits from the U.S._Department of Education.,Retain for 10 year(s),Public,
12609,Duchesne County Mosquito Abatement District (Utah),Field/operational reference maps,undated,Numerical,"These are city maps and plats for surveys and maintenance of city property and facilities. They are used for research purposes by the public\, other city departments\, and title companies. They include townships and range\, rights-of-way\, monument markers\, lot measurements\, street names\, centerline measurements\, blocks\, and subdivision names.",Retain until superseded,Public,
12688,Uintah Mosquito Abatement District (Utah),Annual financial report,undated,Chronological,"These are statistical reports on the financial affairs of the entire municipality or a specific department. These reports usually include a statement on the value of all municipally owned property\, and an accounting of all income and expenditures in relationship to the final budget.",Retain permanently,Public,
12679,Uintah Mosquito Abatement District (Utah),Technical reference files,undated,Chronological,"These files contain copies of documents retained strictly for reference and informational purposes and which are not part of the official files. These include copies of reports\, studies\, special compilations of data\, drawings\, periodicals\, books\, clippings\, brochures\, catalogs\, and vendor price lists.",Retain for 1 year(s),Public,
12656,Department of Workforce Services.$bOgden North Employment Center,Day care center licensing files,1990-2019.,"Alphabetical by surname, thereunder chronological by year.",These are licensing and inspection files of centers that provide care and supervision of children under the age of fourteen for more than four but less than twenty-four hours a day for a fee.,Retain for 8 year(s),Private,
12710,Uintah Mosquito Abatement District (Utah),Time and attendance report files,undated,Chronological,"These are records which verify hours worked\, sick leave\, vacation\, overtime\, and holidays earned and taken by municipal employees.",Retain for 3 year(s),Public,
12720,Uintah Mosquito Abatement District (Utah),Training records,undated,Chronological,"These are records of teaching aids which include manuals\, syllabi\, textbooks\, and other training aids developed by the agency.",Retain permanently,Public,
12730,Uintah Mosquito Abatement District (Utah),Aerial spray reports,undated,Chronological,"These are project background records\, such as studies\, analyses\, notes\, drafts\, and interim reports.",Retain for 5 year(s) after end of project or program,Public,
12723,Uintah Mosquito Abatement District (Utah),Insurance policy files,undated,Alphabetical,These are insurance policy contracts between the municipality and private insurers.,Retain for 15 year(s) after final action,Public,
12731,Uintah Mosquito Abatement District (Utah),Encephalitis surveillance reports,undated,Chronological,"This report is used by the Utah State Health Department to verify if there is any danger of an occurrence of encephalitis in certain areas of the state. Chickens are raised in certain areas of the district\, blood is drawn periodically from these birds for testing. These tests are conducted by the mosquito abatement districts. It includes type of tests\, flock\, draw number\, draw date\, report date\, and bird number.",Retain for 3 year(s),Public,
12821,Board of Education. Office of Education. Education Equity Section,Warrant requests,1990-,Chronological,"This series is a compilation of requests for a warrant\, indicating the name and number of the vendor\, a bill from the vendor\, description and cost of items purchased\, and accounting information such as the control number\, organization code\, account\, and the signature of the administrator who is to be charged.",Retain for 5 year(s),Public,
12742,Utah Board of Higher Education,Deposit forms,1969-,"Chronological by fiscal year, thereunder by the date received",Multi-copy deposit forms accompanying agency deposits to the State Treasurer's Office. These records also serve as a receipt of deposit.,Retain for 3 year(s),Public,
12752,Utah Board of Higher Education,External surveys,1969-,Alphabetical by subject,"Responses to surveys sent to the State Board of Regents from outside organizations requesting financial/budget information\, kept to check figures and to review previous years when similar surveys are received. Information includes responses to surveys such as Internal Service Funds\, High School Intentions\, and Occupational Safety and Health Administration.",Retain for 5 year(s),Public,
12778,Board of Education. Office of Education. Education Equity Section,Federal program account book,1990-,"Chronological, thereunder numerical by state-assigned program number","These records include requests for funds from school districts or other entities which may qualify\, a state encumbrance form (Division of Finance C-7) in which the Utah State Office of Education accepts the financial obligation for the approved program\, a copy of a bill from the recipient entity after the program or project is complete\, and a copy of the warrant issued to pay the bill. The Educational Equity Section is responsible for administering and implementing several federal education programs authorized under the Elementary and Secondary Education Act (P.L_89-10). Among them are Title IV programs prohibiting discrimination on the bases of (1) race\, (2) sex\, and (3) national origin. Also\, Title VII funds are available for bilingual education programs.",Retain for 5 year(s),Public,
12816,Board of Education. Office of Education. Education Equity Section,Desegregation assistance proposal,1985-,Chronological,"Educational Equity receives grants from the federal government to operate programs within Utah\, such as the desegregation of students in order to provide everyone a more equitable learning environment. To receive these grants\, a triennial grant proposal must be filed with the United States Department of Education. This proposal includes statistics about the agency\, its goals\, employee job descriptions\, a bibliography of agency publications\, copies of state forms used in conjunction with federal programs\, agency policies\, and employee vitae. A request for funding must still be filed for the years in which this major proposal is not required\, and is included in this series.",Permanent. Retain for 5 year(s),Public,
12759,Board of Education. Office of Education. Strategic Planning Section,Centennial schools grant files,1993-2000.,"Chronological by year of application, thereunder alphabetical by school name",These files contain all successful grant applications for the Centennial Schools Program for the State of Utah. Each grant has a renewal application process which lasts between three and five years.,,Public,
12818,Board of Education. Office of Education. Education Equity Section,Purchase authorizations,1990-,Chronological,"This record series consists of the Purchase Authorization forms (C-8) and the supporting documentation for each request. The authorization includes the name of the vendor\, the items ordered\, and cost of the items.",Retain for 5 year(s),Public,
12827,Oak City (Utah),Town council minutes,undated,Chronological,"These are the official record of the proceedings of regularly scheduled\, special and emergency council meetings. Includes date\, time\, and place of meeting\, name of members in attendance and those absent\, a record of subjects discussed\, statements of intent\, and a record of action taken.",Retain permanently,Public,
12820,Board of Education. Office of Education. Education Equity Section,Major purchase authorizations,1990-,Chronological,"This record series consists of the Purchase Authorization forms (DP-1) and the supporting documentation for each request. The authorization includes the name of the vendor\, the items ordered\, and cost of the items. These records are for purchases in excess of $2\,000 in value. Because the purchases are made with federal grant funds\, the General Retention Schedule retention of 4 years is not adequate.",Retain for 5 year(s),Public,
12856,Sandy (Utah). Fire Department,Investigation reports,undated,Alphabetical,"These reports are completed daily and monthly on all fire investigations. They are used for investigative purposes and for identifying trends in arson incidents. They include date and time of investigations\, fires investigated\, cause of fire\, hours of investigation\, whether arrests or convictions\, time spent in court and/or special investigations\, training received\, flammable liquid and hazardous chemical incidents\, tank inspections\, consultations\, and any special assignments completed.",Retain for 10 year(s),Protected,
12875,Sandy (Utah). Sandy Police Department,Master name index,undated.,Chronological,"This is an alphabetical index of names containing information on each individual having been interrogated\, arrested\, or named as suspect or accomplice in crime\, and the names of victims\, complainants and witnesses to police incidents. It includes information on arrested persons (cross referenced by aliases)\, complainants\, witnesses\, and victims (providing name\, address\, date of birth\, race\, sex)\, date of incident\, type of incident\, names of persons and businesses in contact with police departments\, notice of content\, and report of recorded event.",Retain until superseded,Public,
12891,Board of Education. Office of Education. Services for At-Risk Students,Migrant education student register,1983-,"Chronological, thereunder alphabetical by site name, thereunder by student surname","This register documents the migrant students who are participating in the Migrant Education Program. It is used as a reference tool for the current year and has no value at the close of the program in the summer for which it is prepared. Information includes student name\, race\, age\, grade level\, migratory status\, sex\, and birthdate.",Retain for 1 year(s),Private,
12813,Board of Education. Office of Education. Education Equity Section,Tape library circulation log,1984-,Chronological,Educational Equity maintains a library of videotapes which are available for use by educators throughout the state. This log consists of two parts. The first is an inventory of the materials stored in the library. The second part is a log showing materials which have been checked out and by whom.,Retain until administrative need ends,Public,
12830,Utah State Tax Commission. Administration Division,Tax evader and protester files,1988-,Alphabetical by surname,"These records document persons or businesses investigated for criminal violation of state tax laws. The information is used by the Tax Commission to investigate these persons or businesses and to take action. Some of the information has been collected from the Internal Revenue Service and/or other federal agencies. Records may include: correspondence\, informant reports\, compliance activities\, investigative notes and reports\, investigative leads or referrals\, copies of returns\, videos about or by the subjects\, report sheets or other information supplied by individuals who serve as informants of known or suspected tax protesters or evaders.",Retain for 6 year(s) after case is closed,Protected,
12840,Board of Education. Office of Education. Office of Human Resource,Employee service awards,1990-,"Chronological by year, thereunder alphabetical by employee surname",These records document service awards given to employees for the years they have worked for the State of Utah. Awards are given every five years. These records include the dates of service and savings bond order form.,Retain until final action,Public,
12888,Sandy (Utah). Sandy Police Department,Impounded vehicle reports,undated.,Chronological,"This is a state form used for state tax impounds. This report form contains make and model of vehicle\, the year\, color\, identification number\, tag number\, condition of vehicle\, place impounded\, name and address of owner (if available)\, reasons for impounding\, date and time of impounding\, time and to whom released\, and address. The report is usually filed chronologically by date of impound. The original form is sent to Division of Motor Vehicles. A copy of the report is frequently part of case file.",Retain for 3 year(s),Public,
12896,Board of Education. Office of Education. Services for At-Risk Students,School-based interagency collaboration approved requests for funds applications,1993-,"Chronological by fiscal year, thereunder alphabetical by school district.","The School Based Interagency Collaboration effort is funded under UCA 63-75-1 et seq. (1993) and is designed to encourage cooperation amoung the Department of Human Services\, State Office of Education (USOE)\, Department of Health\, and the Office of the Court Administratory in order to provide services to At-Risk youth. Funds are provided to local school districts which organize local interagency efforts. This record series is composed of the applications for funding which were filed by school districts and approved for funding by USOE. Applications for funds show the project name and address\, contact person\, fiscal agent\, amount requested\, type of funds requested\, identification of coordinating council\, identification of case management team\, abstract\, statement of need\, narrative description of proposed project\, objectives\, activities\,,personnel\, number of students expected to be served\, a budget plan\, associated correspondence\, and letters of support from local officials or community leaders.",Retain for 7 year(s) after expiration of contractual agreement,Public,
12867,Sandy (Utah). Sandy Police Department,DUI reports,undated,Alphabetical,"These reports are a three-part state form used for reporting persons arrested for Driving Under the Influence of Alcohol (DUI). The original is sent to the Driver's License Division of the Department of Public Safety (UCA 41-2-130(4)). The report is filed by case number and by arrestee's name\, and sometimes is part of the case file.",Retain for 2 year(s),Protected,
12885,Sandy (Utah). Sandy Police Department,Crime analysis files,undated.,Chronological,"These files were created to anticipate\, prevent\, or monitor possible criminal activity. They include crime patterns\, analyses of particular crimes\, crime reports\, information on potential problems\, forecasts\, movement of known offenders\, and alerts from other agencies.",Retain for 2 year(s),Public,
12893,Board of Education. Office of Education. Services for At-Risk Students,Migrant education review letters,ca._1971-,"Chronological, thereunder alphabetical by school district","Every year\, Migrant Education Programs personnel within the Services for At-Risk Students Section send teams to each school district operating migrant education programs to review and make recommendations on their programs. The notes of the team members (Migrant education review files\, series 12892) are compiled into a review letter which is sent to the school district. The letters contain a summary of the findings of the review team\, recommendations for improvement\, and commendations for exceptional programs.",Retain for 5 year(s) after completion of publication or report,Public,
12905,Board of Education. Office of Education. Services for At-Risk Students,Gang prevention grant applications,1993-,Chronological.,"Beginning in 1993\, under the authority of UCA 53A-15-601\, the Utah State Office of Education started to administer a competitive grant program which distributes state funds to local schools. These funds are to be used to establish and maintain gang prevention and intervention programs. State funds for local programs are distributed on the basis of a competitive application process. This series is composed of the applications for funding under this program\, letters of support\, award letters\, and reviewers' notes. Information on the application includes the school and district applying for funds; starting and ending dates; project director's name\, title\, address\, and phone number; state\, local and total budget; signature of district,superintendent; names\, titles\, and agency affiliations for staff involved in development of the program; nature of gang activity in school; target population; past efforts in gang prevention; planned family and student outcomes; means for assessing success of program; narrative summary of project; case files management methodologies; verification of director's experience or training in gang prevention or intervention; budget detail\, including the grant\, local\, in kind\, and total shares for salaries\, employee benefits\, professional and technical services\, inservice activities\, supplies and materials\, equipment\, evaluation costs\, travel indirect costs\, and totals; and assurances of intended compliance with Board of Education rules and applicable statutes.,In-house reviewers' notes include application number; checklist of items to assure that the application is complete; decision as to whether or not to forward to the program's evaluation panel; name\, title\, and signature of reviewer; and date of review. Evaluation panel review notes include a rating between 1 and 5 for verification of gang activity\, project coordinator's role and qualifications\, program content and service provisions\, nature of program's impact\, effective collaboration and planning\, research quality\, budget\, prospects for continuation and replicability\, evaluation techniques; recommendation to fund\, not fund\, or fund with modifications; notes of comments of reviewer; reviewer's name and signature; date of review and grant number.",Retain for 7 year(s) after resolution of issue,Public,
12882,Sandy (Utah). Sandy Police Department,NCIC missing juveniles files,undated.,Chronological,"These files contain forms used to enter information on the NCIC system. The three separate forms used are stolen articles report\, stolen or missing guns report\, and wanted persons or missing juveniles report.",Retain for 1 year(s) after final action,Exempt,
12890,Board of Education. Office of Education. Services for At-Risk Students,Migrant education reimbursement requests,1988-,"Chronological, thereunder alphabetical by school district","These records are the requests to the Utah State Office of Education (USOE) for reimbursement of program funds\, which come from the local agencies who provide the migrant education services directly to the students. They are maintained in three-ring binders and contain C-20 Awarded Funds Approval Forms\, indicating the recipient agencies\, abstract and object of award\, funding source and type\, USOE distribution codes\, and approvals; copies of Card 4 forms indicating the distribution of funds to individual school districts; and copies of related correspondence between USOE and the local school districts.",Retain for 5 year(s),Public,
12899,Board of Education. Office of Education. Services for At-Risk Students,Special health care needs correspondence,1990-,Alphabetical by correspondent name,"This series contains the correspondence of the Special Education personnel within the Services for At-Risk Students Section responsible for Special Health Care Needs programs. These communications could be with anyone\, but would generally be with local schools or school districts regarding the programs. This series is interfiled with Special health care needs technical reference files (series 12900)\, Traumatic brain injury correspondence (series 12903)\, and Traumatic brain injury technical reference files (series 12904).",Retain for 5 year(s),Public,
12878,Sandy (Utah). Sandy Police Department,NCIC recovered gun files,undated.,Chronological,"These files contain forms used to enter information on the NCIC system. The three separate forms used are stolen articles report\, stolen or missing guns report\, and wanted persons or missing juveniles report.",Retain for 1 year(s),Exempt,
12894,Board of Education. Office of Education. Services for At-Risk Students,Migrant education federal grant applications,ca._1971-,Chronological,"This series is composed of grant applications to the United States Department of Education (USDE)\, which provides funds under Chapter 1\, Title I of the Elementary and Secondary Education Act (P.L._89-10) for states to administer Migrant Education Programs. Correspondence and amendments to the original application may also be included. The migrant education program in Utah currently has ten sites which receive funds from the state migrant education program. These services are provided for children of migrant agricultural workers and recently settled\, previously migrant families in a summer only education program. Each year\, the Utah State Office of Education (USOE) must apply for funds from USDE.__The application includes the identification,of the agency and contact person; certification of the truthfulness of application contents; a state level program plan\, including application type\, needs assessment\, objectives and forms of evaluation\, procedure for identification and recruitment of students\, description of anticipated program beneficiaries\, location of sites\, services to be provided to private school children\, means of coordination with other programs\, coordination with other states\, parental participation\, fiscal and administrative requirements; local project plans\, including procedures for assuring proper use of USDE funds\, sufficiency of size and scope of program\, local parental involvement\, local coordination of services\, local complain resolution procedures;,budget sheets for state and local agencies; identification\, salary\, resumes\, and qualifications of USOE personnel assigned to the Migrant Education Program; map of site locations; and assurances to abide by USDE rules and regulations.",Retain for 5 year(s) after completion of publication or report,Public,
12923,Board of Education. Office of Education. Services for At-Risk Students,General education development test scores,ca._1945-,"Chronological, thereunder alphabetical by student surname","These are the test results for people taking the General Education Development (GED) test in the state of Utah. The record includes the name\, address\, social security number\, and score for each individual taking the test\, and the name of the testing center.",Retain permanently,Private,
12945,Board of Education. Office of Education. Child Nutrition Section,School Breakfast Program claim for reimbursement files,1966-,"Chronological by fiscal year, thereunder numerical by contract number, thereunder chronological by month","The Child Nutrition Programs (CNP) section is responsible for immediate oversight of the participants in the School Breakfast Program. This is a federal program under the responsibility of the United States Department of Agriculture (USDA). These records document funds received and used by schools and their claims to the USDA for reimbursement. Included are recipient allotment memos showing the revenue received by the recipient for the current and immediately prior fiscal years\, the amount budgeted for the recipient\, and allotments for the current month including any late claims; a ledger of payments which indicates reimbursement rates for different types of meals provided\, number of those meals\, reimbursement allotments\, and annual totals for,each of these categories; and requests for reimbursement which generally indicate the name of the sponsoring organization\, number of sites\, enrollment or daily attendance\, meal categories and their corresponding reimbursement rates\, number of meals and reimbursement amount claimed\, and certification by the preparer of the form.",Retain for 3 year(s) after completion of publication or report,Public,
12953,Board of Education. Office of Education. Services for At-Risk Students,Special education due process hearing transcripts,1980-,Chronological,"Records of hearings conducted as part of the regulatory process and hearings on proposed rules and changes; they may be maintained with related information including meeting notices\, proofs of publications\, meeting minutes\, and the conclusions reached. UCA 52-4-200 (2009) requires that written minutes be kept of all open meetings. May include audio and video recordings.",Permanent. Retain for 5 year(s),Public,
12916,Board of Education. Office of Education. Services for At-Risk Students,Drug-Free Schools applications,1987-,Alphabetical by school district,"This series is composed of grant applications filed by schools or school districts for funding under the Drug-Free Schools and Communities Act of 1986 (title V of the Elementary and Secondary Education Act\, P.L. 89-10 as amended)\, along with any related correspondence or other documentary materials for drug education and prevention programs. The applications include the school or district's name\, address\, and phone number; date of application; expenditure period; names of project director and his immediate supervisor; name of program; amount requested; certification by local superintendent that the local entity will comply with attached assurances; budget information; name\, salary\, benefits and primary responsibility of each person proposed to be hired,for the project; detailed accounting of proposed purchasing of professional and technical services; narrative description of project; and identification of all members of local or regional advisory councils.",Retain for 3 year(s) after final action,Public,
12952,Board of Education. Office of Education. Child Nutrition Section,Family day care agreement and review files,ca._1968-,"Alphabetical by sponsoring organization name, thereunder chronological by fiscal year","For all U.S._Department of Agriculture (USDA) programs administered by Child Nutrition Programs Section (CNP)\, agreements between CNP and the actual providers of the services are kept on file. The USDA also requires that reviews or audits be performed on the providers or a sample of the providers on a periodic basis. These files contain the agreements\, reviews\, and correspondence between CNP and local providers. The agreement indicates the name of the sponsoring organization (SO) and the programs in which the organization is enrolled\, certification of eligibility to be an SO\, names of responsible authorities\, reimbursement rates\, and sites operated by the provider. Reviews indicate the programs in which the provider is enrolled\, sites,visited and dates\, and compliance or noncompliance with civil rights laws. Checklists are used by reviewers to verify compliance. Also included are correspondence between CNP and the local provider\, demographic data on population served by local provider\, and copies of reimbursement claim forms.",Retain for 3 year(s) after completion of publication or report,Public,
12975,Board of Education. Office of Education. Child Nutrition Section,Child and Adult Care Food Program warehouse release forms,1975-,Alphabetical by name of recipient entity,"These records track commodities from warehouse to recipient and document the financial transaction of items purchased. Included are the Child Nutrition Program (CNP) warehouse releases which indicate the name of the recipient\, lane number\, requested shipping date\, quantities received and shipped\, commodity code\, and description of commodities; bills of lading; reports of transfer of commodities from one recipient to another indicating the names and approval of the transferring and receiving agencies along with CNP approval; correspondence between CNP and recipients or warehouses; invoices or adjusted invoices indicating the dates of shipment\, recipient agency\, shipping date\, units delivered\, and freight charges assessed; and copies of checks to CNP from recipients for freight charges.",Retain for 3 year(s),Public,
13005,Board of Education. Office of Education. Applied Technology Education Section,Sex Equity Programs monitoring and evaluation reports,1985-2001.,"Alphabetical by Turning Point center or Sex Equity district, thereunder chronological.","These evaluation reports and question checklists are produced by the Sex Equity specialist when formal or informal visits are made to Turning Point Program centers. They document whether programs are operating according to objectives and whether the center needs technical assistance or not. The information includes questions such as ""program is operating according to proposal as funded"" and ""curriculum is consistent with approved program description."" Also included is the grant amount\, starting and ending dates\, and comments from the specialist.",Retain for 3 year(s),Public,
12973,Board of Education. Office of Education. Child Nutrition Section,"Food distribution claims for loss, over shipment, and short shipments",ca._1935-,Chronological by report date,"These records include reports by recipients receiving the wrong quantity of goods or damaged goods. In addition\, the records include the reports which recipients must make to Child Nutrition if the recipient loses commodities due to spoilage or other causes. Includes reports of loss of commodities indicating the name of recipient and person completing form\, type of commodities including quantity and value\, circumstances of loss\, storage conditions at recipient facility\, method of disposition\, and authority by which disposition is performed.",Retain for 3 year(s),Public,
13030,Department of Health and Human Services. Division of Child and Family Services. Fillmore Office,Adoption records,1960-,Alphabetical by client surname,"These records document adoption placements for children whose birth parents have either been deprived of or have permanently relinquished their parental rights. Information includes face sheet\, intake information\, social history\, closing information\, medical\, genetic\, and birth information\, educational records\, psychological evaluations\, birth certificates\, legal documents\, adoption reports\, summons\, paternity rights\, administrative reviews\, investigative reports\, handwritten notes\, financial reports\, and correspondence.",Permanent. Retain for 25 year(s),Controlled,
13068,Sanpete County (Utah). County Recorder,Monthly report,1950-,Chronological,"This monthly report certifies the amount of money collected by the county recorder. It is submitted to the county auditor with a copy given to the county treasurer. It is used to create the monthly report to the county commission. It includes the following information: month and year\, amount of total collections\, entry numbers used\, a certification statement by the county recorder that the amount certified is a true and accurate accounting of monies collected and sworn before the county auditor\, the notarized signature of the county recorder\, and the signature and seal of the county auditor.",Retain for 3 year(s),Public,
13084,Piute County (Utah). County Clerk,Financial records,1936-1937.,none,"County Department of Public Welfare warrant register showing name\, case number\, address\, amount\, and warrant number for warrants issued on various accounts (e.g.\, Dependent children\, Old age\, Blind).",,,1 microfilm reel
12963,Board of Education. Office of Education. Child Nutrition Section,Child Nutrition Program review letters,1989-,"Chronological by fiscal year, thereunder alphabetical by school district","These records are correspondence between school districts and Child Nutrition Program administrators. Included are notification letters of an upcoming review of a program\, letters indicating the findings of the reviews\, and notices of corrective action.",Retain until administrative need ends,Public,
12972,Board of Education. Office of Education. Child Nutrition Section,Warrant requests,1980-,Chronological by request date,"These records are warrant requests to pay vendors used by commodities. The vendors are primarily trucking firms hired to distribute commodities to individual recipient agencies. Also included is supporting documentation\, such as bills from vendors.",Retain for 7 year(s),Public,
13035,Department of Workforce Services.$bClearfield East Employment Center,Day care case files with child abuse and neglect reports,1960-2019.,Alphabetical by surname.,These files document assistance provided to clients for day care services. Clients must meet eligibility requirements as outlined by the federal government and the State of Utah.,Retain for 5 year(s),Private,
12661,Board of Education. Office of Education. Applied Technology Education Section,Gender Equity Program records,1972-2001.,"Chronological, thereunder alphabetical by region or school district name.","These requests for proposals\, actual grant proposals and amendments\, curriculum materials\, and other state or other agency resources document federal grant money available and used in the Gender Equity Program. This program provides a resource to districts\, teachers\, counselors\, and administrators to promote equity in the classroom for both sexes\, improve teaching strategies\, and give teachers training in such subjects as sexual harassment or gender equity awareness. Information includes the grant amount and uses to which the money would be put.",Permanent. Retain for 5 year(s),Public,
12701,Uintah Mosquito Abatement District (Utah),Travel reimbursement requests,undated,Chronological,These files document requests made by travelers for reimbursements of out of pocket expenses.,Retain for 3 year(s),Public,
12727,Uintah Mosquito Abatement District (Utah),Administrative information or subject files,undated,Chronological,These are duplicated copies of all or selected correspondence sent or received. They are used solely as a reading file for the convenience of office personnel.,Retain for 1 year(s),Public,
12686,Uintah Mosquito Abatement District (Utah),Fixed asset files,undated,Chronological,"These are listings of all municipal property (buildings and real estate)\, vehicles\, equipment\, and furniture. Includes description\, cost\, date purchased\, location\, name of vendor\, and depreciation.",Retain for 10 year(s),Public,
13073,Sanpete County (Utah). County Recorder,Water records and indexes,1888-1956.,"Chronological, thereunder numerical by book and page","These records contain the official records of recorded water claims. They consist of copies of certificates of water claims\, quit claims\, deeds\, warranty deeds\, trust deeds\, and releases. The alphabetical index includes name\, entry number\, book and page recorded\, and type of instrument. In some counties water records are compiled separately\, while in others they are part of the ""Official records"".",,Public,2 microfilm reels
12782,Board of Education. Office of Education. Education Equity Section,National origin discrimination correspondence,1984-,Alphabetical by surname of corresponding employee,"This series includes the correspondence of Equity personnel concerned with the section's national origin desegregation programs. The correspondence could be with anyone\, but would generally be with school districts\, schools\, or the U.S._government.",Permanent. Retain for 5 year(s),Public,
13063,Sanpete County (Utah). County Recorder,Fee and entry books,undated,,"These records reflect the payment of fees for the recording of legal instruments ""entered in the order of its reception or entry."" They contain the amount of fee paid for recording or filing; names of persons involved; entry number; book and page recorded; and type of instrument. They are arranged numerically by entry number (UCA 17-21-6(1) (1995).",Retain permanently,Public,2 microfilm reels
12722,Uintah Mosquito Abatement District (Utah),Vendor list,undated,Alphabetical,"This is a list of vendors providing goods and services to the municipality. It usually includes names of vendors\, addresses\, telephone numbers\, and descriptions of goods or services provided.",Retain until superseded,Public,
12740,Utah Board of Higher Education,Warrant requests and journal entries,1969-,Chronological,Requests from state agencies to the Division of Finance to pay vendors for supplies and/or services the vendors have provided to the agencies. Includes warrant requests and journal entries.,Retain for 2 year(s),Public,
12761,Utah Board of Higher Education,Budget development files,1969-,"Alphabetical by subject, thereunder Chronological","Papers which have a short-term use and comprise the background records\, such as preliminary studies\, drafts\, analyses\, notes\, interim reports regarding a particular case file\, and financial performance audits. The Finance section of the State Board of Regents uses these files to develop budget requests. Information includes forms; guidelines; tuition and fee schedules; correspondence; Board of Regents' recommendations; trend analyses; information on administrative conferences\, mineral leases\, formula developments\, institutional materials; and any other supporting documentation.",Retain for 1 year(s) after end of project or program,Public,
13085,Piute County (Utah). County Clerk,Claims,1924-,none,,Retain permanently,,1 microfilm reel
13117,Eureka (Utah),Justice Court civil dockets,1903-1937.,Generally chronological by date of complaint filing.,"These justice dockets document civil cases heard by the justice of the peace. The dockets are books of pre-printed forms that provide space to records such information about each case as the name of the justice hearing the case\, names of the plaintiff and defendant\, a description of the complaint\, date heard\, a summary of the case\, along with the decision and any penalty imposed\, and the signature of the justice of peace.",,Public,4 microfilm reels
12838,Board of Education. Office of Education. Office of Human Resource,Conflict of interest files,1993-,Chronological by date received,These files contain letters from employees who hold second jobs outside of the Utah State Office of Education (USOE). These letters are assurances that there is no conflict of interest between the two jobs which the employee has and that work performance at USOE will not suffer as a result of the second job.,Retain for 5 year(s),Private,
13109,Juab County (Utah). County Recorder,Mechanics liens and bonds,1886-1907.,none,,,,1 microfilm reel
13169,Sevier County (Utah). County Recorder,Annexation maps,undated,,"These are maps of incorporated areas annexed by municipalities. Upon the annexation of the territory a requirement is to immediately file ""a transparent\, reproducible plat or map"" in the office of the county recorder\, ""together with a certified copy of the resolution or ordinance declaring the annexation"" (UCA_ 10-2-415(4a)_(1990)).",Retain permanently,Public,1 microfilm reel
12810,Board of Education. Office of Education. Education Equity Section,Vendor number log,1988-,Alphabetical by vendor name,"Vendor codes are assigned for each vendor with which state agencies deal. This is a copy of the portion of the list for vendors providing goods or services to Educational Equity. This log is maintained since the books issued by Internal Accounting with this information are distributed intermittently and thus will not reflect the newest vendors. The log consists of the vendor number applications filed by the vendors\, which shows the vendor name\, address\, and number.",Retain for 1 year(s),Public,
12836,Board of Education. Office of Education. Office of Human Resource,Grievance/appeal files,1984-,"Alphabetical by type, thereunder chronological by year, thereunder alphabetical by employee surname.","These files include complaints filed by employees as grievances against the Utah State Office of Education. The case files may include any or all of the following documents:__employee and witness statements\, reports or transcripts of hearings or interviews\, examiner's findings and recommendations\, exhibits\, and requests for reconsideration. These files are interfiled with Adverse action files (series 12835) and Equal Employment Opportunity discrimination complaint files (series 12837).",Retain for 3 year(s),Private,
13177,Millard County (Utah). County Recorder,Condominium maps,undated,,"These are ""standard size original linen maps made by a registered Utah land surveyor\,"" recorded with the county recorder. They include ""a description of the surface of the land included within the project\, including all angular and linear data along the exterior boundaries of the property ._._._ linear measurements and location\, with reference to the exterior boundaries\, of building or buildings ._._._ diagrammatic floor plans _._._._ description or delineation of the boundaries of the unit or convertible space _._._._ a distinguishing number or other symbol for every physical unit identified on the record of survey map; ._._._ to the location and dimensions of all easements appurtenant to the land included in the project; the 'convertible space' for each space"" (UCA 57-8-13(1)_ (1990).",Retain permanently,Public,
13179,Millard County (Utah). County Recorder,Miscellaneous records and index,undated,,"These are copies of recorded instruments of ""a miscellaneous character not otherwise provided for"" (UCA 17-21-6(9) (1990)). The index contains the date of instrument\, date of filing\, entry number\, book and page\, type of instrument\, from\, to\, and remarks.",Retain permanently,Public,
12887,Sandy (Utah). Sandy Police Department,Accident files,undated.,Chronological,"These files document a traffic accident investigated by the police department. The report usually includes complete information on all cars and drivers involved in the accident\, location of accident\, damage\, causes of accident\, date and time. diagram of how accident happened\, the description of the accident\, and weather conditions. The original report is sent to the Financial Responsibilities Section of the Utah State Department of Public Safety if damage exceeds $400\, or injury or death occurs (UCA 41-6-35\, 41-12-4). The original report is maintained by the State for seven years.",Retain for 3 year(s),Public,
13188,Millard County (Utah). County Recorder,Uniform commercial code filings,undated,,"These are financial statements\, continuation statements\, statements of assignment\, and releases filed with the county recorder ""in each county in which any mortgage on the real estate would be recorded"" when ""collateral is timber to be cut or minerals or the like (including oil and gas)\, or when financing statement is filed as a fixture filing and the collateral is goods which are to become fixtures"" (UCA 70A-9-40(a) (1990)).",Retain permanently,Public,
12951,Board of Education. Office of Education. Child Nutrition Section,National School Lunch Program district providers agreement and review files,ca._1946-,"Alphabetical by school district, thereunder chronological by fiscal year","For all U.S._Department of Agriculture (USDA) programs administered by Child Nutrition Programs Section (CNP)\, agreements between CNP and the actual providers of the services are kept on file to document the establishment and continuance of the School Lunch Program in specific schools. The USDA also requires that reviews or audits be performed on the providers or a sample of the providers on a periodic basis. These files contain the agreements\, reviews\, and correspondence between CNP and local providers. These providers may be participating in the National School Lunch Program\, School Breakfast Program\, or the Special Milk Program. These records contain an agreement indicating the name of the sponsoring organization (SO) and the,programs in which the organization is enrolled\, certification of eligibility to be an SO\, names of responsible authorities\, reimbursement rates\, and sites operated by the provider; reviews indicating the programs in which the provider is enrolled\, sites visited and dates\, and compliance or noncompliance with civil rights laws; checklists used by reviewers to verify compliance; correspondence between CNP and the local provider; demographic data on population served by local provider; and copies of reimbursement claim forms.",Retain for 3 year(s),Public,
12948,Board of Education. Office of Education. Child Nutrition Section,Special Milk Program agreement and review files,1954-,"Alphabetical by local provider name, thereunder chronological by fiscal year","For all U.S._Department of Agriculture (USDA) programs administered by Child Nutrition Programs (CNP)\, agreements between CNP and the actual providers of the services are kept on file to document schools participating the the program. The USDA also requires that reviews or audits be performed on the providers or a sample of the providers on a periodic basis. These files contain the agreements\, reviews\, and correspondence between CNP and local providers. These records include an agreement indicating the name of the sponsoring organization (SO) and the programs in which the organization is enrolled\, certification of eligibility to be an SO\, names of responsible authorities\, reimbursement rates\, and sites operated by the provider; reviews indicating the programs in which the,provider is enrolled\, sites visited and dates\, and compliance or noncompliance with civil rights laws; checklists used by reviewers to verify compliance; correspondence between CNP and the local provider; demographic data on population served by local provider; and copies of reimbursement claim forms.",Retain for 3 year(s) after completion of publication or report,Public,
12970,Board of Education. Office of Education. Child Nutrition Section,Food distribution recipient files,ca._1935-,Alphabetical by recipient name,"These records are composed of inventories reported from recipients of U.S._Department of Agriculture (USDA) commodities to the Child Nutrition Program Section at the Utah State Office of Education. The inventories show the names of the recipients and the quantities of each commodity which they have on hand. Records include the yearly request survey from each recipient agency that offers all products that the USDA will offer for the next year. In addition\, these records include a detailed report generated monthly for each recipient that specifies each commodity\, name\, units\, and price. This report indicates total value of commodities shipped to each recipient by month and also indicates each recipient's available Planned Assistance Level. A signed proof of delivery is also included.",Retain for 3 year(s),Public,
12995,Provo City School District (Utah),School census,1952-1969.,Chronological,"These card files document surveys undertaken of families residing within the school district. These surveys were undertaken during the 1950s\, 1960s\, and 1970s and were used as an official accounting of children living within the school district boundaries for planning purposes. These time-consuming surveys were discontinued during the 1980s. The cards include date\, parents' names and address\, children's names\, gender\, and ages.",,Private,9 microfilm reels
12918,Board of Education. Office of Education. Services for At-Risk Students,Corrections education grant applications,1992-,Chronological.,"In 1992\, the State Legislature passed a law\, UCA 53A-1-403.5\, stating that the Utah State Office of Education would be responsible for providing educational services to persons in the custody of the Department of Corrections. These services are conducted through contracts with local school districts. As of 1993\, three school districts are participants in the program:__Iron School District\, Jordan School District\, and South Sanpete School District. This series includes the applications which are filed for funds under this law. The applications show the applicant's name\, address\, and county; application date; project beginning and ending dates; name of program; program director; type of project; budget summary; detail of individuals,to be employed\, including name\, title\, salary\, benefits\, and social security number; abstract of program; statement of need; and objectives\, activities\, and means of evaluation.",Retain for 7 year(s) after end of project or program,Public,
12974,Board of Education. Office of Education. Child Nutrition Section,School district and residential care facilities warehouse release forms,1975-,Alphabetical by name of recipient entity,"These records track the location of food commodities from warehouse to recipient and the financial transaction of the purchase. Included are the Child Nutrition Program (CNP) Warehouse Releases which indicate the name of the recipient\, lane number\, requested shipping date\, quantities received and shipped\, commodity code\, and description of commodities; bills of lading; reports of transfer of commodities from one recipient to another indicating the names and approval of the transferring and receiving agencies along with CNP approval; correspondence between CNP and recipients or warehouses; invoices or adjusted invoices indicating the dates of shipment\, recipient agency\, shipping date\, units delivered\, and freight charges assessed; and copies of checks to CNP from recipients for freight charges.",Retain for 3 year(s),Public,
12983,Board of Equalization and Assessment,Mine occupation tax book,1918.,None.,"This volume is entitled ""Certified copy of tax book of the occupation and business of mining for the year 1918."" The book records the name and address of the mining company and the name\, number\, and acreage of each of its claims.",,Public,
12969,Board of Education. Office of Education. Child Nutrition Section,Food distribution commodity files,ca._1935-,"Chronological by fiscal year, thereunder alphabetical by USDA short title of each commodity","The United States Department of Agriculture (USDA) commodities are offered for distribution to local school districts\, day care centers\, and certain other recipients. These files document the quantity of each type of commodity offered to each recipient. These records include an entitlement report indicating the recipient agency\, fair share allocation\, and amount shipped; USDA Food Requisition indicating the commodity short title and code\, delivery order number\, allocation number\, shipping date\, outlets\, and quantity ordered; food requisition worksheet indicating the agreement number\, name\, and the number of units offered; forwarding notices indicating the identification of the shipper\, type of commodities\, up to two destinations for the goods\,,disposition number\, unit of measure\, number of units\, and net and gross weight; a notice from the warehouse of receipt of the goods. Included are the U.S. Department of Agriculture Report of Shipment Received Over\, Short\, and/or Damaged report\, which indicates the type of commodity\, how packaged\, quantity reported shipped\, amount actually received\, notification of carrier's agent\, nature of damage (if any)\, and a certifying Child Nutrition signature; and copies of the forwarding notice for the shipment.",Retain for 3 year(s),Public,
13070,Sanpete County (Utah). County Recorder,Professional certificates and indexes,undated,,"These are professional certificates recorded with the county recorder. They may include medical and bishop certificates. The index includes name\, book and page\, entry number\, date of recording\, and date of issuance of certificate.",Retain permanently,Public,
13065,Sanpete County (Utah). County Recorder,Grantor and grantee indexes,1880-,Alphabetically by surname of grantor or grantee,"These are alphabetical indexes where ""all deeds and final judgments or decrees partitioning or affecting title as to possession of real property."" The grantors' index contains the ""number of the instrument\, name of each grantor in alphabetical order\, name of the grantee\, date of instrument\, time of filing\, kind of instrument\, consideration\, the book and page and entry number in which it is recorded\, and a brief description of the premises"" (UCA 17-21-6(2)_(1990). The grantee's index contains the same information\, but is alphabetical by each grantee (UCA_17-21-6(3)_(1990).",Retain permanently,Public,16 microfilm reels
13094,Piute County (Utah). County Treasurer,Account books,1899-1924.,none,,,,1 microfilm reel
13110,Juab County (Utah). County Recorder,Financing statements index,undated,none,,Retain permanently,,1 microfilm reel
13120,Daggett County (Utah). County Sheriff,Felony investigation case files,undated,,"These case files are created as a result of a felony complaint or investigation by the sheriff's department. They are the central case files for felony cases handled by the agency. These files may include the investigative report\, fingerprint cards\, original arrest report\, supplemental reports\, copies of warrants\, photographs\, correspondence\, court orders\, court dispositions\, officer's notes\, pertinent laboratory tests\, copies of booking sheets and arrest reports.",Retain for 5 year(s),Protected,
13082,Emery County (Utah). County Treasurer,Tax notices,1981-,"Chronological, thereunder by taxpayer's name","This file contains ""duplicates"" tax notices which are sent to taxpayers. They are used for reference purposes. Each notice includes ""the kind and value of property assessed to the taxpayer; the street address of the property\, where applicable; and the amount of tax levied"" (UCA 59-2-1317(2a) (1995)). The notice shall also ""set out the aggregate amount of taxes to be paid for the state\, county\, city\, town\, school\, and other purposes"" (UCA_59-2-1317(2)_(1994)). In 2003\, the office discontinued maintaining a duplicate paper copy of all tax notices and only maintains the tax notice on-line until it is superseded. The notices are backed up daily.",Retain until superseded,Public,
13171,Sevier County (Utah). County Recorder,Subdivision index,undated,,"This is an index to subdivisions within the county (UCA 17-21-6(7) (1990)). It includes the name of the subdivision\, location\, and map file number.",Retain permanently,Public,
13152,Piute County (Utah). County Auditor,Warrant registers,undated,none,,Retain permanently,,2 microfilm reels
13134,Box Elder County (Utah). County Treasurer,Delinquent tax records,1898-,none,"These monthly reports list delinquent taxes within the county. They are used for reference purposes. The reports include the account number\, serial number\, district number\, owner's name\, and amounts of delinquent taxes for the current and previous three years.",Retain permanently,Public,1 microfilm reel
13154,Duchesne County (Utah). County Assessor,Financial records,undated,none,,Retain permanently,,27 microfilm reels
13170,Sevier County (Utah). County Recorder,Official plat maps,1872-,Numerical by plat number,"These are plat maps showing property ownership and property lines for real estate within the county. The county recorder ""shall prepare and keep present-ownership maps and plats drawn to a convenient scale\, which shall at all times show the record owners of each tract of land in the county\, together with a description of the tract"" (UCA 17-21-21 (1990)).",Retain permanently,Public,1 microfilm reel
13121,Juab County (Utah). County Recorder,Sales certificates,undated.,none,,,,1 microfilm reel
13173,Sevier County (Utah). County Recorder,Uniform commercial code filings,undated,,"These are financial statements\, continuation statements\, statements of assignment\, and releases filed with the county recorder ""in each county in which any mortgage on the real estate would be recorded"" when ""collateral is timber to be cut or minerals or the like (including oil and gas)\, or when financing statement is filed as a fixture filing and the collateral is goods which are to become fixtures"" (UCA 70A-9-40(a) (1990)).",Retain permanently,Public,
13185,Millard County (Utah). County Recorder,Subdivision index,undated,,"This is an index to subdivisions within the county (UCA 17-21-6(7) (1990)). It includes the name of the subdivision\, location\, and map file number.",Retain permanently,Public,
13198,Salt Lake County (Utah). County Clerk,Check registers,1907-1909.,none,,Retain permanently,,
13210,Salt Lake County (Utah). County Clerk,General and limited partnerships records,undated,none,,Retain permanently,,
13180,Millard County (Utah). County Recorder,Monthly report,undated,,"This monthly report certifies the amount of money collected by the county recorder. It is submitted to the county auditor with a copy given to the county treasurer. It is used to create the monthly report to the county commission. It includes the following information: month and year\, amount of total collections\, entry numbers used\, a certification statement by the county recorder that the amount certified is a true and accurate accounting of monies collected and sworn before the county auditor\, the notarized signature of the county recorder\, and the signature and seal of the county auditor.",Retain for 3 year(s),Public,
13258,South Utah Valley Solid Waste District (Utah),Individual authorized allotments files,undated,Alphabetical,"These are records of employee authorizations for payroll deductions for allotments (i.e.\, U.S. Savings Bonds).",Retain for 3 year(s),Private,
12268,Magna Mosquito Abatement District (Utah),Maintenance complaint/request files,undated,Chronological,"These files contain a record of complaints or requests received from the general public concerning municipal parks and recreational facilities. They are used to verify that action was taken to resolve issues. They include date\, name\, telephone\, and address of requesting person; type of request; and comments of foreman handling request.",Retain for 2 year(s),Public,
12296,Magna Mosquito Abatement District (Utah),State treasurer's accounting statements,undated,Chronological,"These are quarterly reports of monies deposited with and invested by the State Treasurer under the State Money Management Act (UCA 51-7) (2010)). These statements are required by law (UCA 51-7-9 (1984)). They include a deposit form\, an account statement and an investment credit notice.",Retain for 1 year(s),Public,
12211,South Salt Lake Valley Mosquito Abatement District (Utah),Larva count records,2019.,Chronological.,"Counts of mosquito larvae quantities and types used by the field director and the inspectors to identify mosquito\, whether or not the mosquito will be harmful\, where the larvae came from\, how many per dip were counted\, date of the dip\, and to use as follow up information. Includes date\, section\, area\, species\, amount per dip\, inspector\, temperature\, and operator.",Retain for 5 year(s),Public,
12294,Magna Mosquito Abatement District (Utah),Service exchange contracts,undated,Alphabetical by vendor name,"These files contain official agreements enforceable by law\, to acquire or incur services\, products\, and also agreements between districts for services. File may also include ordinances\, bonds\, job specification books\, and related correspondence.",Retain permanently,Public,
12304,Magna Mosquito Abatement District (Utah),Vehicle registration certificates,undated,Numerical by vehicle number,These motor vehicle registration forms document municipal ownership of vehicle.,Retain until final action,Public,
12275,Magna Mosquito Abatement District (Utah),Insurance policy files,undated,Alphabetical by name,These are insurance policy contracts between the municipality and private insurers.,Retain for 15 year(s) after resolution of issue,Public,
12289,Magna Mosquito Abatement District (Utah),Personal injury files,undated.,Alphabetical by name,"These files contain forms\, correspondence and related medical and investigatory records relating to on-the-job injuries\, whether or not a claim for compensation was made. They exclude copies filed in the Personnel files and those submitted to the Utah Industrial Commission.",Retain for 5 year(s),Public,
12297,Magna Mosquito Abatement District (Utah),Time and attendance report files,undated,Chronological,"These are records which verify hours worked\, sick leave\, vacation\, overtime\, and holidays earned and taken by municipal employees.",Retain for 3 year(s),Public,
12265,Magna Mosquito Abatement District (Utah),Equipment maintenance and repair records,undated,Chronological,"These are records of service repair and maintenance of municipal equipment\, including office machines and furniture.",Retain for 2 year(s),Public,
12302,Magna Mosquito Abatement District (Utah),Vehicle assignment records,undated,Chronological,"These are assignment logs\, reports\, authorizations\, and similar records relating to the assignment and use of vehicles by municipal employees or officials.",Retain for 1 year(s),Public,
12324,Board of Regents (Utah). Higher Education Assistance Authority,Utah Student Loan Program internal correspondence,1978-,Chronological,"Business-related messages that document work accomplished\, transactions made\, or actions taken. These records do not offer unique information about agency functions\, programs\, or policies\, though they may cite them. These records may originate on paper\, electronic mail\, or other media.",Permanent. Retain for 3 year(s),Public,
12334,Utah State Tax Commission. Auditing Division,Field auditor's manual,1960.,Chronological.,"This manual (dated June 1960) provides an outline of general procedures for all field auditors. It is intended as a guide in preparing for an audit\, in performing the field work\, and in making up the final audit report and working papers. Instructions and examples pertaining to all types of state taxes that are administered by the Tax Commission are included.",,Public,0.20 cubic foot
12434,Tooele Valley Mosquito Abatement District (Utah),Census information files,undated,Chronological,These files contain copies of U.S. Census Bureau forms on government employment and local government tax revenues. They are used to meet the requirements for Federal Revenue Sharing and to make financial information available to the public.,Retain for 3 year(s),Public,
12461,Tooele Valley Mosquito Abatement District (Utah),Vehicle maintenance records,undated,Chronological,"These are daily maintenance records on all municipal vehicles. They are used to provide a maintenance history and include work order number\, dates\, maintenance performed\, mileage of vehicle\, problem type\, driver's name\, and action taken.",Retain for 3 year(s) after disposition of asset,Public,
12425,Department of Corrections. Division of Correctional Industries,Asbestos Abatement Project books,1987-,"Chronological, thereunder numerical project","These records are created by Utah Correctional Industries' (UCI) Asbestos Abatement Project crew to document the removal of asbestos from government buildings. The books include check-off sheets (work preparation index/checklist) descriptions (needs of the particular project\, work required)\, notifications (filed with Air Quality to announce the project)\, work logs (supervisor's report of daily activities)\, memos\, area sign-in sheets (to track people on the site)\, daily work sheets (time sheets)\, certifications (copies of training certifications of employees working on project)\, respiratory (summary of respiratory equipment used)\, MSDS (Material Safety Data Sheet - chemical analysis of materials used\, needs\, side effects\, etc.)\, final,report (at completion)\, UCI memos (received/written)\, materials (list of materials used on project)\, and waste disposal records (documenting disposal of asbestos).",Retain for 30 year(s) after end of project or program,Public,
12448,Tooele Valley Mosquito Abatement District (Utah),Annual financial report,undated,Chronological,"These are statistical reports on the financial affairs of the entire municipality or a specific department. These reports usually include a statement on the value of all municipally owned property\, and an accounting of all income and expenditures in relationship to the final budget.",Retain permanently,Public,
12383,Board of Education. Office of Education. Evaluation and Assessment Section,Budget books,1976-,Chronological by date of activity,"The Division of Finance prepares reports on a monthly basis for each state agency. The reports for Evaluation and Assessment are sent both to Internal Accounting and directly to Evaluation and Assessment. These reports show the expenditures of the section on a line-item basis and include the Summary by division\, series 83738\, Summary by revenue\, series 83737\, and Summary by vendor\, series 84008\, reports which are also maintained by Internal Accounting.",Retain for 3 year(s),Public,
12460,Tooele Valley Mosquito Abatement District (Utah),Fuel records,undated,Chronological,"These are logs\, reports\, or similar records documenting mileage and gasoline\, oil\, and diesel fuel used by the municipal vehicles.",Retain for 2 year(s),Public,
12497,Millville (Utah),Annual financial reports,1958-,Chronological,"These are statistical reports on the financial affairs of the entire municipality or a specific department. These reports usually include a statement on the value of all municipally owned property\, and an accounting of all income and expenditures in relationship to the final budget.",Retain permanently,Public,2 microfilm reels
12510,Weber County (Utah). County Auditor,War bonds payroll records,1942-1948.,Chronological,"These records document the purchase by Weber County employees of World War II-War bonds. They include include ledger sheets (date\, employee name\, balance\, deductions\, and bonds balance) and lists of war savings bonds issued (date\, employee name and address\, amount\, and employee signature).",,Public,
12516,Weber County (Utah). County Clerk,Weber River System water claim tabulations,[ca. 1908].,"Alphabetical by county, thereunder numerical by claim number","Undated books of water claims on the Weber River\, with handwritten notations on the inside covers indicating they are court copies\, (may have served as evidence in a major water rights case concerning the Weber River). Divided by county: Books 1-3 Weber County\, Book 1-Summit County\, and unnumbered separate volumes for Morgan and Davis counties. They include claim number\, claimant's name and address\, nature of uses\, cubic feet per second water flow and source\, location of water diverted\, diverting works\, date work began. Also contains information on the channel as originally constructed\, date original channel completed\, date\, place\, manner and changes in which water first used\, number of acres first irrigated and in subsequent years\, currently irrigated land and location\, soil character\, crops first and subsequently raised.",,Public,
12550,Box Elder Mosquito Abatement District (Utah),Payroll files,undated,Chronological,"These files contain memoranda\, copies of payrolls\, checklists\, and related certification sheets. They also include security copies of documents prepared or used for disbursement\, along with supporting documentation. Please refer to Schedule 8\, Item #4 ""Employee Earnings History Files\,"" if an earning history file/card is not maintained.",Retain for 3 year(s),Public,
12463,Tooele Valley Mosquito Abatement District (Utah),Training records,undated,Alphabetical,"These are records of teaching aids which include manuals\, syllabi\, textbooks\, and other training aids developed by the agency.",Retain permanently,Public,
12473,Tooele Valley Mosquito Abatement District (Utah),Mosquito control request files,1978-,Chronological,"These files document complaints received and how they were responded to by the department (e.g.\, streets\, sanitation\, traffic signals). They include name and address of complainant\, date received\, description of problem\, and action taken.",Retain for 2 year(s),Public,
12515,Weber County (Utah). County Clerk,Tax sale deeds,1895.,Chronological,"Preprinted deed forms which have been completed by the county clerk for purchase of real property for delinquent property taxes. It includes the names of the county\, purchaser\, tax collector\, and owner; taxes owed; legal description; the county clerk's signature\, and the notary public's signature and seal. Also a few loose tax sale certificates which include date\, tax amount\, owner's name\, property legal description\, purchaser's name\, purchase price and tax collector's signature.",,Public,
12543,Box Elder Mosquito Abatement District (Utah),Insurance reports,undated,Chronological,These reports are used for the reference and generation of claim files.,Retain for 12 year(s),Private,
12561,Box Elder Mosquito Abatement District (Utah),Retirement records,undated,Alphabetical,These are reports and register control documents relating to an employee's retirement.,Retain for 3 year(s),Public,
12571,Duchesne County Mosquito Abatement District (Utah),Daily activity records,undated,Chronological,"These are calendars\, appointment books\, schedules\, logs\, diaries\, and other records documenting meetings\, appointments\, telephone calls\, trips\, visits\, and other activities of municipal employees. These are records containing substantive information relating to the official activities of the mayor and other high-level city officials\, the substance of which has not been incorporated into memoranda\, reports\, correspondence\, or other records included in the official files.",Retain for 2 year(s),,
12573,Duchesne County Mosquito Abatement District (Utah),Bonds,undated,Chronological,"This is the municipal treasurer's bond to protect the municipality and to guarantee fidelity of the treasurer. The bond usually covers four years and ""may be set by resolution or ordinance in any amount\, not less than that established by the state money management council"" (UCA 10-3-821 (1977)).",Retain for 3 year(s) after final action,Public,
12627,Board of Regents (Utah). Higher Education Assistance Authority,Defaulted borrower payments,1977-,Chronological by fiscal year,"Check copies\, computer reports\, and adjustments to borrower accounts for payments made on defaulted loans.",Retain for 25 year(s),Exempt,
12557,Box Elder Mosquito Abatement District (Utah),Public complaint files,undated,Chronological,"Whistle-blower\, fraud and criminal complaints. Includes anonymous letters\, complaints\, criticism and suggestions\, and agency replies thereto. Also includes those complaints which were the basis of an investigation or from which administrative action was taken\, and those incorporated into individual personnel files.",Retain for 7 year(s),Public,
12559,Box Elder Mosquito Abatement District (Utah),Purchase orders,undated,Chronological,"These are records authorizing the purchase of supplies or equipment by the municipality. They contain the name of the requesting agency\, name of vendor\, item\, date ordered\, delivery date\, purchase order number\, account charged\, and authorizing signature.",Retain for 4 year(s),Public,
12605,Duchesne County Mosquito Abatement District (Utah),Aerial spray records,undated,Chronological,"These are project background records\, such as studies\, analyses\, notes\, drafts\, and interim reports.",Retain for 5 year(s),Public,
12626,Board of Regents (Utah). Higher Education Assistance Authority,Assistance records,2007-,Chronological,"Pre-claim assistance (PCA) requests (notifications of delinquent loans) and Cures (notifications that the delinquent loans have been paid) received on a weekly and monthly basis\, also number of loans in aversions and how delinquent they are and the weekly and monthly totals of work completed. Information includes PCA requests\, cures\, delinquencies\, contacts\, and skips.",Retain for 3 year(s) after resolution of issue,Exempt,
12610,Weber County (Utah). Commission for the Poor,Infirmary records,1910-1927.,Chronological,"Handwritten book of indigient inmate registers (1917-1927) and cash receipt accounts\, (some of which appear unrelated) of the county infirmary. Registers include year\, inmate's age\, number\, name\, date entered\, and date discharged.",,Public,
12629,Board of Regents (Utah). Higher Education Assistance Authority,Guarantee volume and fee billings,1977-,Chronological by fiscal year,"Billings\, refunds\, and cumulative guarantee volume reports for fees charged and added to the total amount of the loan by the guarantee agency and the lender for processing student loans.",Retain for 26 year(s),Public,
12649,Utah Board of Higher Education,Integrated Postsecondary Educational Data System records,1967-,"Alphanumerical by survey form subject, thereunder chronological","Records gathered nationally by the U.S. Department of Education to provide a national database for higher education information\, includes data input by the State Board of Regents to generate reports of their own data for statistical analysis. Formerly known as Higher Education General Information Survey (HEGIS) the data base is now called Integrated Postsecondary Education Data System(IPEDS). Information includes a government form completed by Utah's higher education institutions\, sent to and edited by the Office of the Commissioner of Higher Education (OCHE)\, and then forwarded to the federal government. Information includes institutional characteristics\, such as size/enrollment\, finances\, and number of degrees awarded.",Permanent. Retain for 10 year(s),Private,
12620,Uintah Mosquito Abatement District (Utah),General administrative records,undated,Chronological,"These records are of a general facilitative nature created or received in the course of administering programs. Includes daily\, weekly\, or monthly activity reports which are summarized in an annual report.",Retain for 2 year(s),Public,
12678,Uintah Mosquito Abatement District (Utah),Schedules of daily activities,undated,Chronological,"These are calendars\, appointment books\, schedules\, logs\, diaries\, and other records documenting meetings\, appointments\, telephone calls\, trips\, visits\, and other activities of municipal employees. These are records containing substantive information relating to the official activities of the mayor and other high-level city officials\, the substance of which has not been incorporated into memoranda\, reports\, correspondence\, or other records included in the official files.",Retain permanently,Public,
12672,Board of Education. Office of Education. Curriculum Section,Career Ladder Program administration records,1984-2015.,"Alphabetical by district, thereunder chronological.","Established by the Utah State Legislature\, the Career Ladder Program provides funds to districts\, allocated by the number of students in the district\, through which teachers can receive additional compensation for various kinds of professional development activities and additional professional assignments. These records comprise the plans created by the districts (with supporting documentation)\, according to which districts suballocate funds for acceptable uses\, and correspondence. The records created in administering the Career Ladder Program include lists of Career Ladder Review Committee (CLRC) membership; correspondence; accounting forms\, both for expenditures of the CLRC and disbursement of funds to districts;,consent calendars submitted to the State Board of Education for its approval; approval letters sent to districts; and abstracts of approved district plans. Also included are the records created in planning and conducting the annual Career Ladder conference for school districts\, such as correspondence\, conference programs and other conference materials\, and accounting forms. In the case of certain districts\, which received single or multiyear waivers or participated in the block grant pilot program\, the only records for certain years may be correspondence\, and the only documentation of plans will be records from a previous year.",,Public,
12699,Uintah Mosquito Abatement District (Utah),Telephone bills,undated,Chronological,These are the actual bills for telephone service and long distance toll charges.,Retain for 3 year(s),Public,
12707,Uintah Mosquito Abatement District (Utah),Fuel records,undated,Chronological,"These are logs\, reports\, or similar records documenting mileage and gasoline\, oil\, and diesel fuel used by the municipal vehicles.",Retain for 2 year(s),Public,
12674,Murray City School District (Utah). Murray High School,Student cumulative records,1940-,"Chronological, thereunder alphabetical by student surname","Student's official transcripts (containing student's name\, address\, birthdate\, parents' names\, teacher's notes\, graduation date\, test scores\, class ranking\, grade point average\, and social security number); copies of achievement test scores; copies of report cards; and health records.of students attending Murray High School. The official transcripts (series 10075) is the permanent student record while other items are needed only while the student is enrolled.",Permanent. Retain for 1 year(s),Private,
12718,Uintah Mosquito Abatement District (Utah),Grievance and disciplinary files,undated,Alphabetical,"These files document the review of grievances and appeals raised by municipal employees\, except EEO complaints. These case files include witnesses' statements\, reports of interviews; and hearings\, examiner's findings\, recommendations and exhibits; and records relating to a reconsideration request.",Retain for 3 year(s) after case is closed,Private,
12665,Utah Board of Higher Education,Eisenhower Math/Science Program records,1985-,Chronological,"Federal grant applications and documentation for grants awarded under the ""Education for Economic Security Act"" (USCA 20-3901 et seq.)(1984) and the Dwight D. Eisenhower Mathematics and Science Education Act""(USCA 20-2981-2983)(1988).",Retain for 10 year(s),Public,
12737,Uintah Mosquito Abatement District (Utah),Field/operational data maps,undated,Chronological,"These are city maps and plats for surveys and maintenance of city property and facilities. They are used for research purposes by the public\, other city departments\, and title companies. They include townships and range\, rights-of-way\, monument markers\, lot measurements\, street names\, centerline measurements\, blocks\, and subdivision names.",Retain until superseded,Public,
12769,Utah Board of Higher Education,Enrollment reports,1965-,"Chronological by academic year (summer, fall, winter, spring)","Reports of student enrollments from the state's (public) higher education institutions with statistical analysis by age\, residency\, and full-time/part-time status.",Retain until administrative need ends,Public,
12697,Utah Board of Higher Education,University of Utah time and attendance reports,1969-,"Chronological by fiscal year, thereunder by pay period",These are documents sent by University of Utah's department of finance to the State Board of Regents to record final corrections or adjustments regarding employees' pay. They are made before the master payroll file is run and checks are issued. The originals are held by the University of Utah.,Retain for 1 year(s),Private,
12712,Uintah Mosquito Abatement District (Utah),Income tax files,undated,Alphabetical,"These files contain forms for individual employee's exemptions and withholding taxes. Includes withholding tax exemption certificates\, such as IRS form W-4 and similar tax exemption forms.",Retain for 3 year(s),Private,
12713,Uintah Mosquito Abatement District (Utah),Payroll files,undated,Chronological,"These files contain memoranda\, copies of payrolls\, checklists\, and related certification sheets. They also include security copies of documents prepared or used for disbursement\, along with supporting documentation. Please refer to Schedule 8\, Item #4 ""Employee Earnings History Files\,"" if an earning history file/card is not maintained.",Retain for 3 year(s),Private,
12806,Board of Education. Office of Education. Education Equity Section,Ethnic artist bank files,1989-,Alphabetical by artist surname,"The Educational Equity Section oversees a program which provides funding for artists of minority ethnic backgrounds to perform in public schools. This program is mainly supported by federal Chapter 2 funds. These files contain a request from a school board to have an artist perform\, approval by the Equity Section of the program\, an evaluation of the program by the school\, and a copy of the payment made to the school.",Permanent. Retain for 5 year(s),Public,
12716,Uintah Mosquito Abatement District (Utah),Employment applications,undated,Alphabetical,"These are application forms completed by persons seeking municipal employment who were not hired. They include the name\, address\, and telephone number of the applicant\, employment history\, education\, and a list of references.",Retain for 2 year(s),Private,
12772,Board of Education. Office of Education. Applied Technology Education Section,Applied technology post secondary education program records,1983-2001.,Alphabetical by institution name,"These evaluations and summary reports document how well Applied Technology programs in colleges\, applied technology centers\, junior colleges\, and universities are performing to established state and federal standards. Information includes commendations/recommendations of fourteen standards for each institution\, such as institutional mission\, organization\, long-range planning\, equipment and supplies\, equity\, student services\, etc. The reports summarize the evaluation findings. Evaluations of each institution are conducted by Applied Technology Section personnel every five years.",Permanent. Retain for 5 year(s),Public,
12785,Board of Education. Office of Education. Education Equity Section,Race desegregation technical reference files,1984-2014.,Alphabetical by conference name or subject,"These files contain the materials prepared for conferences and other documents which provide reference information on race desegregation for use by the Equity section employees who are concerned with race desegregation. The files may include reports\, studies\, special compilations of data\, drawings\, periodicals\, brochures\, and similar material.",Retain for 5 year(s),Public,
12803,Board of Education. Office of Education. Education Equity Section,Bilingual education correspondence,1989-,Alphabetical by surname of corresponding employee,"This series includes the correspondence of Equity personnel concerned with the section's bilingual education programs. The correspondence could be to (or from) anyone\, but would generally be with school districts\, schools\, or the U.S._government.",Permanent. Retain for 5 year(s),Public,
12743,Utah Board of Higher Education,Financial Information and Resource Management System periodic reports,1969-,"Chronological by fiscal year, thereunder by month","Includes the following: FICAA01T Trail balance monthly. FICAA05P Outstanding encumbrance. FICAA09P Outstanding reservation. FICAA10P Cash deposits. FICAA30P General ledger activity. FICAA85P Revenue and expenditure status by fund. FICAED01 Expenditure detail by sub-account. FICAES01 Expenditure status by sub-account. FICAES02 Work program/expenditure comparison by summary account. FICARD01 Revenue detail by sub-account within organization. FICARS01 Revenue status by sub-account. FICARS02 Estimated revenue/realized revenues. FICAER01 Expenditure/revenue summary by level 2. FICAMP01 Revenue account status by activity other than Department of Transportation. These records are referred to by the State Board of Regents at times to document payments of scholarship money to students and/or payments to/from students who have loans. Loans and scholarships\, however are more fully documented in other series.",Retain for 5 year(s),Public,
13262,South Utah Valley Solid Waste District (Utah),Time and attendance report files,undated,Chronological,"These are records which verify hours worked\, sick leave\, vacation\, overtime\, and holidays earned and taken by municipal employees.",Retain for 3 year(s),Private,
13279,"Southwest Behavioral Health Center (St. George, Utah)",Activity summary sheets,1990-,"Chronological, thereunder alphabetical by employee surname","This three-part time sheet documents the specific activities of Center's staff. They are used to charge staff time to specific programs. The first sheet is the billing copy\, the second is used for payroll\, and the third is the staff copy. The sheets include date\, staff name and code\, location code\, activity\, program code\, time\, patient name and identification number\, and total hours.",Retain for 3 year(s),Public,
13263,South Utah Valley Solid Waste District (Utah),Employment applications,undated,Alphabetical,"These are application forms completed by persons seeking municipal employment who were not hired. They include the name\, address\, and telephone number of the applicant\, employment history\, education\, and a list of references.",Retain for 2 year(s),Private,
13273,South Utah Valley Solid Waste District (Utah),Fixed asset files,undated,Chronological,"These are listings of all municipal property (buildings and real estate)\, vehicles\, equipment\, and furniture. Includes description\, cost\, date purchased\, location\, name of vendor\, and depreciation.",Retain for 10 year(s),Public,
13281,"Southwest Behavioral Health Center (St. George, Utah)",Client fee adjustment surname,1990-,Alphabetical by client surname,"These records are used to make adjustment to the computerized client billings (Series 11227). They include client's name\, household number\, adjustment date and amount\, adjustment code\, reason for the adjustment and terminal operator's initials.",Retain for 1 year(s),Private,
13292,Alta Canyon Recreation District (Utah),Scrapbooks,undated,Chronological,"These are a chronological record of the municipality or individual municipal departments which include photographs\, newspaper clippings and other items pertaining to the activities\, actions and reactions of citizens.",Retain permanently,Public,
13310,Salt Lake County (Utah). County Auditor,Monthly motor vehicle collection reports,undated,none,,,,
13328,Alta Canyon Recreation District (Utah),Bond redemption registers,undated,Chronological,These are registers used to record the redemption of coupons for municipal bonds.,Retain for 3 year(s) after resolution of issue,Public,
13357,Alta Canyon Recreation District (Utah),Sales and use tax return forms,1994-,Chronological,"These forms are required by the State Tax Commission to report quarterly sales tax and to remit the amounts collected and due to the state (e.g.\, municipal recreational facilities).",Retain for 4 year(s),Public,
13363,Alta Canyon Recreation District (Utah),Buildings and grounds maintenance log,undated,Chronological,This log records all repairs made to municipal buildings and grounds. It is used to verify that repairs were made.,Retain for 3 year(s),Public,
13342,Alta Canyon Recreation District (Utah),Disposition records,undated,Chronological,"These are either forms or records completed by municipal agencies when municipal property is disposed of either by public auction\, competitive bidding\, or destruction. Includes date\, department name\, description of item\, value\, disposition method\, and reason\, condition\, and approval signature.",Retain for 3 year(s) after disposition of asset,Public,
13350,Alta Canyon Recreation District (Utah),Check copy files,undated,Chronological,These are facsimile or photocopies of checks issued and are maintained solely as a quick reference source. If documentation is attached see Accounts payable.,Retain for 1 year(s),Public,
13381,Alta Canyon Recreation District (Utah),Fuel records,1993-,Chronological,"These are logs\, reports\, or similar records documenting mileage and gasoline\, oil\, and diesel fuel used by the municipal vehicles.",Retain for 2 year(s),Public,
13397,Alta Canyon Recreation District (Utah),Employment applications,undated,,"These are application forms completed by persons seeking municipal employment who were not hired. They include the name\, address\, and telephone number of the applicant\, employment history\, education\, and a list of references.",Retain for 2 year(s),Private,
13413,Alta Canyon Recreation District (Utah),Medical and dental insurance claim files,undated,,"These files contain medical and dental claims submitted by employees. They are used to track payment of the claims\, and for cost analysis of insurance programs.",Retain for 4 year(s),Private,
13384,Alta Canyon Recreation District (Utah),Vehicle registration certificates,undated,Chronological,These motor vehicle registration forms document municipal ownership of vehicle.,Retain until final action,Public,
13392,Alta Canyon Recreation District (Utah),Payroll check register,undated,,"This register is a numerical listing by check number and agency codes of all payroll checks issued by the municipality. It includes code\, date\, warrant number\, name of employee\, social security number\, types and amounts of individual deductions\, and may include hourly rate\, and number of hours worked. Though this register is frequently used to reference specific payroll checks\, it might be the only record of employee salaries and would then serve the same retirement purpose as the Employee earnings history files.",Retain for 7 year(s),Public,
13400,Alta Canyon Recreation District (Utah),Equal employment opportunity records,undated,,"These files document official discrimination complaints received and resolved by the municipality. The files contain complaints\, related correspondence\, reports\, exhibits\, withdrawal notices\, copies of decisions\, records of hearings and meetings\, and other records as described in 29 CFR 1613.222 (1992).",Retain for 4 year(s) after resolution of issue,Public,
13420,Alta Canyon Recreation District (Utah),Park maintenance complaint/request files,undated,,"These files contain a record of complaints or requests received from the general public concerning municipal parks and recreational facilities. They are used to verify that action was taken to resolve issues. They include date\, name\, telephone\, and address of requesting person; type of request; and comments of foreman handling request.",Retain for 2 year(s),Public,
13441,Wayne County (Utah). County Clerk,Water rights register,1892-1947.,none,,,,1 microfilm reel
13407,Alta Canyon Recreation District (Utah),Purchase orders,undated,,"These are records authorizing the purchase of supplies or equipment by the municipality. They contain the name of the requesting agency\, name of vendor\, item\, date ordered\, delivery date\, purchase order number\, account charged\, and authorizing signature.",Retain for 4 year(s),Public,
13415,Alta Canyon Recreation District (Utah),Lawsuit case files,undated,,"These are case files for routine lawsuits filed by the city and those filed against the city. They are used in pleading cases in court and later for research purposes. They contain various court pleadings\, research material\, and attorneys' notes.",Retain for 7 year(s) after case is closed,Protected,
13423,Alta Canyon Recreation District (Utah),Reservation files,undated,,"These files contain the actual request forms submitted by the general public. They are used as a record to schedule park facilities and/or sports facilities (e.g.\, baseball\, softball\, football\, soccer). The files include date of request\, name of group\, number of people\, name\, address\, and telephone number of requesting person\, area and park requested\, time\, date\, and amount paid.",Retain for 1 year(s),Public,
13416,Alta Canyon Recreation District (Utah),"Building plans, public buildings",undated,,"These are the blueprints and specifications submitted by building contractors or government agencies applying for a building permit for the construction of government buildings. The specifications are compiled by the architect for use by the contractor to complete detail work providing type\, grade\, brand of materials to be used\, and general conditions which govern the methods to be employed. They also identify the temporary facilities\, job cleanup\, security\, time limits\, deadlines\, and responsibilities of the architect\, contractor\, and government agency. They are used for determining code compliance and the enforcement of building codes. The plans are usually arranged by permit number or address.",Retain permanently,Public,
13455,Weber County (Utah). County Clerk,Payroll journals,1972-1975.,none,,,,
13464,Department of Health and Human Services. Division of Child and Family Services. Provo Office and Western Region Administration,Unsubstantiated child abuse and neglect case files,1980-1995.,Alphabetical by surname,"This record series is an report of alleged damage or threatened damage to the physical or emotional health and welfare of a child through neglect or abuse and includes causing non-accidental physical or mental injury\, incest\, sexual abuse\, sexual exploitation\, molestation\, or repeated negligent treatment or maltreatment. Investigations are required upon receipt of an alleged report in an effort to protect the best interest of the children\, offer protective services to prevent harm to the children\, stabilize the home environment\, and preserve family life when possible. Information from the Child Abuse and Neglect Form 741 is input into the Central Register (this is an automated data record on the agencies local data system established by UC,78-3b-12). This series includes the Child Abuse/Neglect Form 741\, and all data collected as a result of an investigation.",Retain for 100 year(s),Controlled,
13471,Sanpete County (Utah). County Recorder,Land patents,1900-1942.,none,,,,2 microfilm reels
13445,Wayne County (Utah). County Clerk,Bonds and oaths of office,1898-1937.,none,,,Public,1 microfilm reel
13463,Springville (Utah),Scrapbooks,1974-,Chronological,"These are a chronological record of the municipality or individual municipal departments which include photographs\, newspaper clippings and other items pertaining to the activities\, actions and reactions of citizens.",Retain permanently,Public,3 microfilm reels
13482,Sevier County (Utah). County Treasurer,Bond registers,1923-1963.,none,These are registers used to record the redemption of coupons for county bonds.,,Public,2 microfilm reels
13518,Uintah County (Utah). County Auditor,Warrant registers,undated,,"These registers are numerical listings of check numbers of all checks issued by county. They include vendor number\, name\, date of payment\, invoice number\, and/or purchase number\, account debit\, description of expenditure\, and amount.",Retain for 7 year(s),,
13526,Uintah County (Utah). County Auditor,General ledgers,undated,,"These are summaries showing the ""amount of receipts from and disbursements of each department"" (UCA 17-19-6 (1990). May also include documentation from subsidiary ledgers to general ledger and accounting adjustments in the form of general entries.",Retain for 10 year(s),,
13508,Alta Canyon Recreation District (Utah),Validated registration forms,undated,Chronological,"These forms are used to register for municipal recreational programs. They include registrant's name\, address\, and telephone number; program name and date(s); parent's/guardian's name if registrant is a minor; and a signed liability waiver statement.",Retain for 2 year(s),Protected,
13536,Uintah County (Utah). County Auditor,Board of Equalization minutes,undated,,"These are the minutes of the Board of Equalization. The County Commission serves as the Board of Equalization determining tax relief measures in the county. The minute books are not a recording of the proceedings of the board meetings\, but rather a list of the decisions affecting taxation (both abatements and increases) made by the board. It is used to document the tax abatements given by the board to the indigent\, the aged\, the disabled (and their widows)\, and veterans (and their widows). Includes the book\, page\, line numbers\, and letters of the assessment roll\, the name of the person\, lots affected\, a description of the property affected (block or section\, plat\, township\, and range)\, the amount abated or increased (the assessed value of the estate\, improvements\, and personal property)\, the total amount abated\, and any relevant remarks.",Retain permanently,Public,
13553,Weber County (Utah). County Commission,Register of the Poor House,1888-1903.,Chronological by date,"The register contains the name of the officers of the poor house including the superintendent\, matron and medical attendant. The registers also includes the names of individuals at the poor house\, sex\, birth date and location\, date and cause of admission\, date and cause of discharge (including death) and remarks.",,Public,1 microfilm reel
13569,Uintah County (Utah). County Auditor,Insurance application forms,undated,,These are reports and related papers including copies of vouchers and payment schedules pertaining to insurance deductions.,Retain for 3 year(s),Private,
13511,Alta Canyon Recreation District (Utah),Membership applications,undated,Alphabetical,"These forms are used to register for municipal recreational programs. They include registrant's name\, address\, and telephone number; program name and date(s); parent's/guardian's name if registrant is a minor; and a signed liability waiver statement.",Retain for 2 year(s),Private,
13556,Ogden (Utah). Court,Small claims court registers,1933-1959.,Numerical by case number,"The court registers document the proceedings of the court. information for each case includes case number\, names of plaintiff and defendant\, list of filed affidavits and date each was filed\, description of order issued\, and the amount of judgment rendered by the court.",,Public,11 microfilm reels
13564,Uintah County (Utah). County Auditor,Sales and use tax return,undated,,These forms are required by the State Tax Commission to report quarterly sales and to remit the amounts collected and due to the state (e.g. county recreational facilities).,Retain for 4 year(s),Public,
13507,Department of Corrections. Division of Institutional Operations. Bureau of Support Services,Execution preparation files,1989-2014.,Alphabetical by executed inmate's surname,"These records are created by the Maintenance secretary. They are a step-by-step\, day-by-day record of the preparations made for impending executions. Information includes staffing patterns\, work requests\, equipment requirements\, and checklists. These are kept for reference purposes.",Retain permanently,Protected,
13529,Uintah County (Utah). County Auditor,Income tax forms (W-9 forms),undated,,These are Internal Revenue Service forms including the W-4 and W-2 and reports of withheld federal taxes such as IRS Form W-3 with related to income and social security taxes.,Retain for 3 year(s),Private,
13546,Weber County (Utah). County Treasurer,Payroll records,1959-1983.,none,,Permanent. Retain until administrative need ends,,3 microfilm reels
13555,Ogden (Utah). Court,Small claims court index books,1933-1959.,"Numerical by book number, thereunder alphabetical by first letter of surname","Each page of the small claims court indexes includes two columns\, one listing plaintiffs and the other listing defendants. A case number is listed beside each name.",,Public,1 microfilm reel
13543,Weber County (Utah). County Auditor,Budget ledgers,1975-1977.,numerical by ledger number,,,,4 microfilm reels
13560,Ogden (Utah). City Engineer,House number assignments books,1952-,numerical by book number,"These files contain records relating to street dedications\, street closings\, the assignment and alternation of street names and house numbers and similar records. They provide official control of the naming and numbering of municipal streets and roads.",Retain permanently,Public,3 microfilm reels
13563,Uintah County (Utah). County Auditor,Wage survey files,undated,,"These files contain wage survey reports and data\, working papers and related correspondence pertaining to area wages paid for each employee class; background papers establishing need\, authorization\, direction\, and analysis of wage surveys; development and implementation of wage schedules; and development of specific rates (excluding authorized wage schedules and wage survey recapitulation sheets).",Retain until superseded,,
13598,Uintah County (Utah). County Clerk,Passport application transmittal records,1960-,Chronological,"These records document the applications received and fees collected for passports. The county clerk provides a service by taking the applications and collecting fees and then transmitting applications and the fees to the U.S._State Department. The office only serves as a collections center and does not process the applications. Passport fees must be paid in ""U.S._currency or by draft\, check\, or money order payable to the Dept._of State or the Passport Office"" (22 CFR 51.60 (1990)). The transmittal form includes the facility's name\, address\, and telephone number\, applicants' names\, birthdate\, telephone numbers\, departure date\, check amount\, totals\, type of fee (regular\, amendments\, no fees)\, total number processed\, totals\,,name and signature of person preparing report\, and any necessary remarks.",Retain for 1 year(s),Public,
13606,Uintah County (Utah). County Auditor,"Local sales and use, transient room, food service, and tourism tax summaries report",1980-,Chronological,"This monthly report is created by the State Tax Commission and is sent to county auditors. It is used to verify the receipt of sales taxes owed to the county from businesses located within the county. This report includes a statewide transient room revenue tax summary\, and both a detailed and summary sales and use tax accounts for Uintah County. The transient room revenue tax summary includes month and year\, county name\, total tax distributed\, administrative fee amount\, final amount distributed\, any balance owed county\, total amount paid\, balance forwarded\, and grand totals. The summary report includes month and year\, a summary of amounts of direct and indirect sales and use taxes collected\, fees and administrative costs\, and amounts distributed. The detailed report is divided into tax categories (uniform local sales and use tax\, transient room tax\, restaurant tax\, tourism fund tax accounts reported and distributed). The,reports include filing frequency code\, account number\, outlet number\, business name and address\, filing period\, credits\, vendor discount\, and business telephone number.",Retain for 4 year(s),Protected,
13567,Uintah County (Utah). County Auditor,Accounts receivable,undated,,"These records consist of copies of accounts receivables prepared by counties to collect amounts owed by vendors\, organizations\, and citizens having accounts with county agencies.",Retain for 4 year(s),,
13575,Uintah County (Utah). County Clerk,Auction records,undated,,"These are either forms or records completed by county agencies when county property is disposed of either by public auction\, competitive bidding or destruction. Includes date\, department name\, description of item\, value\, disposition\, method\, and reason\, condition\, value and approval signature.",Retain for 5 year(s) after disposition of asset,Public,
13594,Uintah County (Utah). County Clerk,Notaries public monthly report,1988-,Chronological,"This monthly report is sent by the State Division of Corporations and Commercial Civil Code to notify county clerks of notaries commissioned during the previous month. County clerks are required to ""keep and maintain an indexed record"" of all notaries within the county"" (UCA 17-20-3 (1993)). The report includes month\, date\, notary public's name\, address\, commission date\, and date commission expires.",Retain until superseded,Public,
13584,Uintah County (Utah). County Clerk,Petitions,undated,,"These files contain the formal written petitions from county residents submitted to the county commission proposing action. Each petition contains a statement of purpose on proposed action and signatures and addresses of petitioners. It is the responsibility of the county clerk to ""preserve and file all petitions"" (UCA 17-5-15(7)(1990)). Signatures must be verified to determine whether petitioners are registered voters.",Permanent. Retain for 5 year(s) after resolution of issue,Public,
13603,Uintah County (Utah). County Auditor,Certified tax rate worksheets,ca._1986-,Alphabetical by taxing entity,"These report forms are submitted by individual taxing entities to the county auditor reporting on desired tax levies for property taxes. The information is computed\, compiled\, and then sent to the State Tax Commission on computer disk. This information is retained for seven years by the State Tax Commission (series 6610). It includes proposed tax rate worksheet (year\, county\, taxing entity\, purpose of levy\, value on tax rolls\, adjustments (valuation of personal property\, appeals\, any redevelopment agency adjustments\, total adjustments\, sum of evaluations\, percentage of taxes collected (preceding five years average)\, adjusted sum of valuations\, proposed tax rate\, a signed and dated certification by taxing entity's authorized agent\, and a signed and dated certification by county auditor)\, tax rate summary\, a certified tax rate worksheet\, and a budget affidavit.",Retain for 5 year(s),Public,
13636,Dixie Deer Special Service District (Utah),Equipment maintenance and repair records,undated,Chronological,"These are records of service repair and maintenance of municipal equipment\, including office machines and furniture.",Retain for 2 year(s),Public,
13572,Uintah County (Utah). County Clerk,Payroll warrant register,1970-,"Chronological, thereunder numerical by warrant number","This register is a numerical listing by check number and agency codes of all payroll checks issued by the county. It includes code\, date\, warrant number\, name of employee\, social security number\, types and amounts of individual deductions\, and may include hourly rate\, and number of hours worked. Though this register is frequently used to reference specific payroll checks\, it might be the only record of employee salaries and would then serve the same retirement purpose as the Employee earnings history files.",Retain for 7 year(s),Private,
13592,Uintah County (Utah). County Clerk,Election records,undated,Alphabetical,"These include all other records and forms (excluding ballots\, canvasses\, and returns) required in municipal elections (UCA 20A-4-202 (2007)).",Retain for 22 month(s),Public,
13618,Dixie Deer Special Service District (Utah),Employee bonds,undated,Chronological,"These are bonds with good and sufficient sureties\, payable to the municipality for the ""elected officers of each municipality and the treasurer in cities of the first and second class before taking the oath of office"" to guarantee ""faithful performance of the duties of the respective officers."" Bonds are placed at such amounts as may be determined by the governing body (UCA 10-3-819 (1987)).",Retain for 3 year(s) after final action,Public,
13602,Uintah County (Utah). County Clerk,Right-of-way easement records,1882-,Chronological,These records contain documents executed by property owners granting the county access rights to their property for public works or other county purposes. They are used to provide access to enter or modify private property. They include easement agreements and related correspondence.,Retain permanently,Public,
13610,Uintah County (Utah). County Clerk,Election canvasses,1896-,,"They are the official canvass of primary\, municipal\, or special elections. They contain a tabulation of votes cast by combined election districts. They include the date\, office\, names of candidates\, number of votes\, and totals.",Retain permanently,Public,
13622,Dixie Deer Special Service District (Utah),Fixed asset files,undated,Chronological,"These are listings of all municipal property (buildings and real estate)\, vehicles\, equipment\, and furniture. Includes description\, cost\, date purchased\, location\, name of vendor\, and depreciation.",Retain for 10 year(s),Public,
13648,Dixie Deer Special Service District (Utah),Customer deposit cards,undated,Chronological,"These cards provide a record of customers required to pay a deposit to receive service. They include date\, amount of deposit\, name and address\, account number\, date signed\, date account closed\, and amount of deposit confiscated and reason.",Retain for 3 year(s) after final action,Private,
13657,Dixie Deer Special Service District (Utah),Water main charts and indexes,undated,Chronological,"These charts show the locations of all water mains\, valves\, hydrants\, and water services to property owners in a given area.",Retain permanently,Public,
13665,Dixie Deer Special Service District (Utah),Individual authorized allotments files,undated,Chronological,"These are records of employee authorizations for payroll deductions for allotments (i.e.\, U.S. Savings Bonds).",Retain for 3 year(s),Private,
13608,Uintah County (Utah). County Auditor,Cash bail records,1980-,"Chronological, thereunder alphabetical by surname","These records document the receipt of bail for persons arrested in the county. The bail is then deposited into the Agency Trust Fund and then distributed to judges or the courts (district\, circuit\, justice). The records include the arrestee's name\, bail amount\, court\, precinct\, date\, county\, and name of person receiving bail.",Retain for 3 year(s),Public,
13625,Dixie Deer Special Service District (Utah),Annual financial reports,undated,Chronological,"These are statistical reports on the financial affairs of the entire municipality or a specific department. These reports usually include a statement on the value of all municipally owned property\, and an accounting of all income and expenditures in relationship to the final budget.",Retain permanently,Public,
13642,Dixie Deer Special Service District (Utah),Customer application records,undated,Alphabetical,"These are applications completed by customers requesting water\, sewer\, or electric service. They are used for billing purposes. The applications include customer's name\, address\, and telephone number; meter information\, date and approval signature(s).",Retain for 3 year(s) after final action,Private,
13660,Dixie Deer Special Service District (Utah),Daily pump/well station reports,undated,Chronological,"This is a daily monitoring report of a water system. This report shows the time pumps or wells are started and stopped\, hours run\, power used and amount of water pumped. A summary report (Schedule 22\, Item #35 ""Pump Station Well Summary Reports"") is usually created from these daily reports.",Retain for 2 year(s),Public,
13172,Sevier County (Utah). County Recorder,Subdivision maps,1975-,,"These are maps for new subdivisions. Before a subdivision is officially created a subdivision map must be recorded with the county recorder (UCA 10-9-26; 57-5-3 (1990)). All subdivisions must be approved by the ""the legislative authority of the city or town in which such land may be situated\, or in the absence of such legislative authority by the legislative authority of the county in which the town is situated\,"" before the subdivision map is recorded by the county recorder (UCA 17-21-8 (1990)).",Retain permanently,Public,1 microfilm reel
13189,Millard County (Utah). County Recorder,Federal tax lien notices and certificates of discharge,undated,,"These are notices of liens against persons for delinquent income tax under the Internal Revenue Code and filed with the county recorder ""of the county within which any property subject to such lien is situated"" (UCA 38-6-1 (1990)). ""The certificate of discharge of any tax lien issued by the collector of internal revenue\, or other proper officer\, is filed in the office of the county recorder where the notice of lien is filed"" (UCA 38-6-3_(1990)). The index contains name and residence of taxpayer named in the notice\, collector's serial number\, date and hour of filing\, the amount of lien with interest\, penalties\, and costs\, and date of release of lien (UCA 38-6-2 (1990)). The county recorder is also required to index the certificate of discharge (UCA 38-6-3 (1991)).",Retain for 18 month(s) after final action or until final action,Public,
13212,Salt Lake County (Utah). County Recorder,"Releases, deeds, and mortgages",undated,none,,Retain permanently,,
13283,Salt Lake County (Utah). Building Inspection,Drawings,undated,numerical,Includes (acc. 3841) public safety and jail buildings.,Retain permanently,,
13247,Taylor-West Weber Water Improvement District (Utah),Check copy file,undated,Chronological,This is a carbon copy or photocopy of checks issued and maintained solely as a quick reference source.,Retain for 1 year(s),Public,
13234,Sandy (Utah). Public Works Department,Engineer drawings,1978-,none,"These are drawings and blueprints of engineering ""as-built"" projects. They are used by the public and city personnel to establish existing information for all city locations. They include drawings of street construction\, sidewalks\, storm drains\, waterlines\, reservoirs\, public facilities\, and other city building projects\, providing date\, legend\, city title\, scale and actual drawings.",Retain permanently,Public,1 microfilm reel
13251,Taylor-West Weber Water Improvement District (Utah),Telephone bills,undated,Chronological,These are the actual bills for telephone service and long distance toll charges.,Retain for 3 year(s),Public,
13268,South Utah Valley Solid Waste District (Utah),Notary bonds,undated,Chronological,"These are $5\,000.00 bonds that are required to be filed with and approved by the State Division of Corporations and Commercial Code for a term of four years (UCA 46-1-4 (2003)).",Retain for 3 year(s) after final action,Public,
13285,Salt Lake County (Utah). Public Works Department,Flood control project records,1972-1982.,numerical by first coordinate of address,"These files contain detailed flood control requirements for each property\, including applications\, building sign-offs\, calculations for run off determination\, and plot plans. These files are created when property owners propose a change to their property which also involves a change in the drainage system.",,,
13277,South Utah Valley Solid Waste District (Utah),Resolutions,undated,Chronological,"These are formal statements of a decision\, or expression of opinion put before or adopted by the city council. They may perform the same function as an ordinance. Resolutions may include the following: establishing water and sewer rates\, charges for garbage collection and fees charged for municipal services\, establishing policies and guidelines\, and regulating the use and operation of municipal property (UCA 10-3-717).",Retain permanently,Public,
13275,South Utah Valley Solid Waste District (Utah),Vendor list,undated,Alphabetical,"This is a list of vendors providing goods and services to the municipality. It usually includes names of vendors\, addresses\, telephone numbers\, and descriptions of goods or services provided.",Retain until superseded,Public,
13294,Alta Canyon Recreation District (Utah),Correspondence and program records,undated,Chronological,"These files include correspondence\, reports\, technical papers studies\, reference materials and other records related or received in the general administration of a program or in the management of departments or offices.",Retain permanently,Public,
13316,Salt Lake County (Utah). County Treasurer,Sewer redemption receipts,1960-1968.,Numerical.,These are redemption certificates documenting delinquent sewer charges.,,Public,
13333,Alta Canyon Recreation District (Utah),General obligation bonds,undated,Chronological,"These bonds constitute general obligations of the municipality\, for the prompt and punctual payment of principal or interest on which the full faith and credit of the municipality are pledged. These issued bonds are not payable solely from revenues other than those derived from ad valorem taxes. The revenue derived from the sale of bonds shall be applied only to the purpose specified in the order of the municipal legislative body (UCA 11-14-310 (2006)).",Retain for 1 year(s) after resolution of issue,Public,
13309,Salt Lake County (Utah). County Auditor,Due bills,1979-,chronological,"Information showing monies paid to the county: copies of incoming checks\, monthly reports of cash receipts\, invoices\, taxes due\, amounts collected in court settlements\, etc.",,,1 microfilm reel
13327,Alta Canyon Recreation District (Utah),Bond implementation files,undated,Chronological,"These files document the implementation of significant municipal bonds (i.e.\, revenue or special bonds)\, but not general obligation bonds. These files include authorizations supporting financial data\, contracts or sales agreements\, destruction certificates\, and sample copies of bonds sold as evidence of municipal indebtedness.",Retain permanently,Public,
13315,Salt Lake County (Utah). County Treasurer,Tax apportionments,1955-1962.,none,,,,
13332,Alta Canyon Recreation District (Utah),Fidelity bonds,undated,Chronological,"This is the municipal treasurer's bond to protect the municipality and to guarantee fidelity of the treasurer. The bond usually covers four years and ""may be set by resolution or ordinance in any amount\, not less than that established by the state money management council"" (UCA 10-3-821 (1977)).",Retain for 3 year(s) after resolution of issue,Public,
13314,Salt Lake County (Utah). County Treasurer,Special improvement district ledgers,1962-1973.,numerical,,,,
12780,Board of Education. Office of Education. Education Equity Section,Sex desegregation correspondence,1990-,Alphabetical by surname of corresponding employee,"This series includes the correspondence of Equity personnel concerned with the section's sex desegregation programs. The correspondence could be with anyone\, but would generally be with school districts\, schools\, or the U.S._government.",Permanent. Retain for 5 year(s),Public,
12809,Board of Education. Office of Education. Education Equity Section,Facsimile transmission log,1990-,Chronological,"This log is maintained in order to have an accurate record of transmittals and acknowledgments of FAXes. The log is maintained in a 3-ring binder and includes copies of the cover sheet sent and the transmittal verification produced by the machine. The record shows the names of the sender and recipient\, FAX phone number of the recipient\, subject\, date\, time\, success of transmission\, and length of document.",Retain for 2 year(s),Public,
12847,Fillmore (Utah),Enterprise funds billing registers,undated,,"This register consists of an itemized list of customer accounts. It is used for reference purposes. They include name of customer\, service address\, meter reading\, water usage\, water and sewer changes\, payments\, adjustments\, prior balance due\, and current balance due.",Retain for 3 year(s),Public,
12865,Sandy (Utah). Sandy Police Department,Criminal history files,undated.,Alphabetical,"These are complete histories of arrested individuals which provide complete name\, alias or nickname\, residence\, complete physical description\, date of arrest\, offense committed\, car make\, year\, license number\, state occupation\, and closest relatives\, or friends. It may also contain fingerprint cards and mug shot. Since the Bureau of Criminal Investigation maintains the record copy of Criminal History Files an individual agency maintains one at its own discretion.",Retain for 5 year(s),Exempt,
12883,Sandy (Utah). Sandy Police Department,Sex offenders files,undated.,Alphabetical,"These are files maintained by a department on sex offenders living within its jurisdiction. ""All sex offenders shall\, for the first five years after termination of sentence\, again register within ten days of changing his place of habitation."" This registration form is required by the Department of Public Safety and consists of a statement signed by the person\, giving information on current address\, and the fingerprints and photographs of the person. One copy is given to the person\, while others are forwarded to the Department of Public Safety\, which sends one copy to the local law enforcement agency where the person resides (UCA 77-27-21.5). The Bureau of Criminal Investigation maintains the master file.",Retain for 10 year(s),Private,
12828,Oak City (Utah),Ordinances,undated,Chronological,"These books contain the legislative action of city council to regulate\, require\, prohibit. govern\, control\, or supervise any activity\, business\, conduct\, or condition authorized by UCA 10-3-701 to 714. An ordinance includes the title\, preamble\, an ordaining clause\, subject of ordinance\, when applicable\, penalty of violation\, effective date\, signature of mayor or acting mayor\, and municipal seal.",Retain permanently,Public,
12864,Board of Education. Office of Education. Services for At-Risk Students,Drug-Free Schools Program performance reports,1988-,Chronological,"Services for Students At-Risk Section administers programs which are authorized and funded under Title V of the Elementary and Secondary Education Act (P.L._89-10). The section submits a performance report every fiscal year to the U.S._Department of Education. This report includes a list of state operated programs receiving funds\, the number of students served total and by age group\, descriptions of the program\, and use of funds; local education agency (school district) counts of eligible students and expenditures; and tables and graphs indicating the number of students with different types of handicaps.",Retain for 5 year(s),Public,
12832,Board of Education. Office of Education. Office of Human Resource,Position descriptions,1992-,Alphabetical by job title,"These records describe established positions within the Utah State Office of Education. The information in these files includes title\, series\, grade\, duties\, responsibilities\, and physical requirements for the job.",Retain for 10 year(s),Public,
12843,Board of Education. Office of Education. Office of Human Resource,Equal Employment Opportunity files,1992-,"Alphabetical by job title, thereunder chronological by date application was received","This series is composed of the employment application pages which indicate the name\, address\, social security number\, date of application\, title for which applied\, grade for which applied\, gender\, age\, and ethnic group of applicants for Education jobs.",Retain for 3 year(s),Private,
12862,Board of Education. Office of Education. Services for At-Risk Students,Chapter 1 performance reports,1988-,Chronological,"Services for Students At-Risk Section administers programs which are authorized and funded under Chapter 1\, Title I of the Elementary and Secondary Education Act (P.L._89-10) and a performance report is made each fiscal year to the U.S._Department of Education\, as required by 34 CFR 74.81 (1992). This report includes a list of state operated programs receiving chapter 1 funds\, including the number of students served total and by age group\, descriptions of the program\, and use of funds; local education agency (school district) counts of chapter 1 eligible students and expenditures therefor; and tables and graphs indicating the number of students with different types of handicaps.",Retain for 5 year(s),Public,
12871,Board of Education. Office of Education. Services for At-Risk Students,Migrant education certificates of eligibility,ca._1971-,"Chronological by year of eligibility, thereunder alphabetical by school district, thereunder by student surname","This series is composed of certificates of eligibility which the local migrant education personnel collect. These certificates are used as the source documents for enrolling migrant children in the migrant education program\, which is administered by personnel within the Services for At-Risk Students section. The certificates show the school district name and number; year of enrollment; names of the parents or guardians of the children; names of the children in the family along with their sex\, birthdate\, means of verification of birthdate\, and birthplace; school district from which children moved; people who came with children; qualifying arrival date; migrant status; source of information; signature of interviewer; a certifying signature;,language of instruction; race\, age\, grade\, and student identification number; comments; and parental authorization for children to participate in the program.",Retain for 5 year(s) after completion of publication or report,Private,
12889,Board of Education. Office of Education. Services for At-Risk Students,Migrant education annual applications from local agencies,ca._1971-,"Chronological, thereunder alphabetical by school district","This series is composed of the applications which the Utah State Office of Education receives from the school districts seeking funds to operate a migrant education program. The United States Department of Education provides funds under Chapter 1\, Title I of the Elementary and Secondary Education Act (P.L._89-10) for states to administer this Program. The migrant education program in Utah currently has ten sites which receive funds from the state migrant education program. The services are provided for children of migrant agricultural workers and recently settled\, previously migrant families in a summer-only education program. They contain the following information:__name of school district and contact person; year covered by plan; certifying signature of,school officer; description of procedure for determining numbers and level of deprivation of migratory students; results of foregoing needs assessments; procedures to ensure that migratory students have priority over formerly migratory students; enumeration of desired outcomes; plans for identifying and recruiting students; numbers of anticipated students residing in the area and number of students served by migratory status\, age\, and grade level; services to be provided to migratory students in private schools; coordination of effort with other governmental entities; use of Migrant Student Record Transfer System; description of parental participation; sufficiency of program size; budget summary; names of administrators\, teachers\, aides\,,and other personnel along with their salary and benefit costs; and detail of other budget items.",Retain for 5 year(s) after completion of publication or report,Public,
12911,Board of Education. Office of Education. Services for At-Risk Students,Communication disorders correspondence,ca._1966-,Alphabetical by correspondent name,"Internal or external correspondence regarding general program information duplicated elsewhere\, which does not include policy decisions or directives\, how the office is organized\, how it functions\, its pattern of action\, procedures\, or achievements. Includes electronic mail that communicates the above.",Retain for 3 year(s),Public,
12874,Sandy (Utah). Sandy Police Department,Field interrogation reports,undated.,Chronological,"This is a limited informational report filled out by a peace officer. The report contains information on suspicious persons an officer has stopped. It includes descriptions of individual and vehicle\, time and place of contact\, and reason for suspicion.",Retain for 1 year(s),Protected,
12884,Sandy (Utah). Sandy Police Department,Traffic citations,undated.,Chronological,"This is a copy of a citation issued by the police to drivers violating motor vehicle and traffic laws. It usually includes date\, time\, and location of violation\, license number of vehicle\, violation code\, name of officer\, and signature of person receiving citation.",Retain for 2 year(s),Protected,
12892,Board of Education. Office of Education. Services for At-Risk Students,Migrant education review files,ca._1971-,"Chronological by fiscal year, thereunder alphabetical by school district","Every summer\, the Migrant Education Program personnel in the Services for At-Risk Students Section send a team to make an on-site visit to each of the schools providing migrant education to evaluate their program. These files include the notes of the members of the review team. The notes are on a prepared form which lists the items to be reviewed. The particulars of the list will vary from school district to school district in accord with their declared desired outcomes.",Retain for 5 year(s) after completion of publication or report,Public,
12903,Board of Education. Office of Education. Services for At-Risk Students,Traumatic brain injury correspondence,1990-,Alphabetical by correspondent name,"Internal or external correspondence regarding general program information duplicated elsewhere\, which does not include policy decisions or directives\, how the office is organized\, how it functions\, its pattern of action\, procedures\, or achievements. Includes electronic mail that communicates the above.",Retain for 3 year(s),Public,
12901,Board of Education. Office of Education. Services for At-Risk Students,Strategic planning correspondence,1990-,Alphabetical by correspondent name,"Internal or external correspondence regarding general program information duplicated elsewhere\, which does not include policy decisions or directives\, how the office is organized\, how it functions\, its pattern of action\, procedures\, or achievements. Includes electronic mail that communicates the above.",Retain for 3 year(s),Public,
12946,Board of Education. Office of Education. Child Nutrition Section,Special Milk Program for Children claim for reimbursement files,ca._1954-,"Chronological by fiscal year, thereunder numerical by contract number, thereunder chronological by month","The Child Nutrition Programs (CNP) section is responsible for immediate oversight of the participants in the Special Milk Program for Children. This is a federal program under the responsibility of the United States Department of Agriculture (USDA). These records document the funds received and used by schools and their claims to the USDA for reimbursement. These records contain recipient allotment memos showing the revenue received by the recipient for the current and immediately prior fiscal years\, the amount budgeted for the recipient\, and allotments for the current month including any late claims; a ledger of payments which indicates reimbursement rates for different types of meals provided\, number of those meals\,,reimbursement allotments\, and annual totals for each of these categories; and requests for reimbursement which generally indicate the name of the sponsoring organization\, number of sites\, enrollment or daily attendance\, meal categories and their corresponding reimbursement rates\, number of meals and reimbursement amount claimed\, and certification by the preparer of the form.",Retain for 3 year(s) after completion of publication or report,Public,
12957,Board of Education. Office of Education. Child Nutrition Section,Summer Food Program agreement and review files,1968-,"Alphabetical by sponsoring organization name, thereunder chronological by fiscal year","For all U.S._Department of Agriculture (USDA) programs administered by Child Nutrition Programs (CNP)\, agreements between CNP and the actual providers of the services are kept on file to document the existence and extent of the program in specific schools. The USDA also requires that reviews or audits be performed on the providers or a sample of the providers on a periodic basis. These records (between CNP and local providers) contain an agreement indicating the name of the sponsoring organization (SO) and the programs in which the organization is enrolled\, certification of eligibility to be an SO\, names of responsible authorities\, reimbursement rates\, and sites operated by the provider; reviews indicating the programs in which the,provider is enrolled\, sites visited and dates\, and compliance or noncompliance with civil rights laws; checklists used by reviewers to verify compliance; correspondence between CNP and the local provider; demographic data on population served by local provider; and copies of reimbursement claim forms.",Retain for 3 year(s) after completion of publication or report,Public,
13021,Department of Health and Human Services. Division of Child and Family Services. Richfield Office,Adoption records,1960-,Alphabetical by surname,"These files document adoption placements for children whose birth parents have either been deprived of or have permanently relinquished their parental rights. Information includes face sheet\, intake information\, social history\, closing information\, medical\, genetic\, and birth information\, educational records\, psychological evaluations\, birth certificates\, legal documents\, adoption reports\, summons\, paternity rights\, administrative reviews\, investigative reports\, handwritten notes\, financial reports\, and correspondence.",Permanent. Retain for 25 year(s),Controlled,
12950,Board of Education. Office of Education. Child Nutrition Section,Residential child care institution agreement and review files,1975-,"Alphabetical by local provider name, thereunder chronological by fiscal year","For all U.S._Department of Agriculture (USDA) programs administered by Child Nutrition Programs (CNP)\, agreements between CNP and the actual providers of the services are kept on file to document where the program exists and what is included in the program. The USDA also requires that reviews or audits be performed on the providers or a sample of the providers on a periodic basis. These files contain the agreements\, reviews\, and correspondence between CNP and local providers. These providers may be participating in the National School Lunch Program\, School Breakfast Program\, or the Special Milk Program. The providers included in this series are not public school districts. They may be private schools or independent agencies.,These records contain an agreement indicating the name of the sponsoring organization (SO) and the programs in which the organization is enrolled\, certification of eligibility to be an SO\, names of responsible authorities\, reimbursement rates\, and sites operated by the provider; reviews indicating the programs in which the provider is enrolled\, sites visited and dates\, and compliance or noncompliance with civil rights laws; checklists used by reviewers to verify compliance; correspondence between CNP and the local provider; demographic data on population served by local provider; and copies of reimbursement claim forms.",Retain for 3 year(s) after completion of publication or report,Public,
13050,East Layton (Utah). City Commission,Bond records,undated.,none,"These files document the implementation of significant municipal bonds (i.e.\, revenue or special bonds)\, but not general obligation bonds. These files include authorizations supporting financial data\, contracts or sales agreements\, destruction certificates\, and sample copies of bonds sold as evidence of municipal indebtedness.",,Public,1 microfilm reel
12976,Board of Education. Office of Education. Applied Technology Education Section,Financial status report,1970-2001.,Chronological.,"Annual reports on grants received by State agencies from the Federal Government\, which may contain applications\, notice of award\, program reports\, and correspondence.",Permanent. Retain for 5 year(s),Public,
13012,Department of Health and Human Services. Division of Child and Family Services. Delta Office,Adoption case files,1960-,Alphabetical by client surname,"These files document adoption placements for children whose birth parents have either been deprived of or have permanently relinquished their parental rights. Information includes face sheet\, intake information\, social history\, closing information\, medical\, genetic\, and birth information\, educational records\, psychological evaluations\, birth certificates\, legal documents\, adoption reports\, summons\, paternity rights\, administrative reviews\, investigative reports\, handwritten notes\, financial reports\, and correspondence.",Permanent. Retain for 25 year(s),Controlled,1.00 cubic foot
13055,Iron County (Utah). County Recorder,Agreements and leases,1936-1960.,none,,,,2 microfilm reels
13049,Bountiful (Utah),Business license applications,undated,none,"These files contain information on all business licenses issued in the municipality. All businesses are required to be licensed before conducting business within municipal boundaries. They contain the application\, proof of payment\, and approval forms from regulatory departments (e.g.\, fire\, police\, health).",Retain for 3 year(s),Public,1 microfilm reel
13059,Sanpete County (Utah). County Recorder,Condominium filings and indexes,undated,,"The county recorder is required to maintain an index ""whereby the record of each condominium project contains a reference to the declaration\, each conveyance of\, lien against\, and all other instruments referring to a unit affected by such declaration\, and the record of each conveyance of\, lien against\, and all other instruments referring to a unit shall contain a reference to the declaration of the property of which the unit is a part"" (UCA_ 57-8-12(2)_(1990).",Retain permanently,Public,
13067,Sanpete County (Utah). County Recorder,Miscellaneous records and index,undated,,"These are copies of recorded instruments of ""a miscellaneous character not otherwise provided for"" (UCA 17-21-6(9) (1990)). The index contains the date of instrument\, date of filing\, entry number\, book and page\, type of instrument\, from\, to\, and remarks.",Retain permanently,Public,
13047,South Davis Sewer District (Utah),Sewer applications,1960-,Numerical by application number,"These charts show the locations of all water mains\, valves\, hydrants\, and water services to property owners in a given area.",Permanent. Retain for 3 year(s),Public,6 microfilm reels
13058,Sanpete County (Utah). County Recorder,Annexation maps,undated,,"These are maps of incorporated areas annexed by municipalities. Upon the annexation of the territory a requirement is to immediately file ""a transparent\, reproducible plat or map"" in the office of the county recorder\, ""together with a certified copy of the resolution or ordinance declaring the annexation"" (UCA_ 10-2-415(4a)_(1990)).",Retain permanently,Public,
13066,Sanpete County (Utah). County Recorder,Military service records and index,undated,,"These are ""honorable military discharges\, ._._._ any and all orders\, citations\, and decorations of honor to any person while he was in the military"" is recorded with the county recorder (UCA 17-21-14 (1990)). An alphabetical name index is also maintained.",Retain permanently,Public,
13074,Sanpete County (Utah). County Recorder,Uniform commercial code filings,undated,,"These are financial statements\, continuation statements\, statements of assignment\, and releases filed with the county recorder ""in each county in which any mortgage on the real estate would be recorded"" when ""collateral is timber to be cut or minerals or the like (including oil and gas)\, or when financing statement is filed as a fixture filing and the collateral is goods which are to become fixtures"" (UCA 70A-9-40(a) (1990)).",Retain permanently,Public,
13064,Sanpete County (Utah). County Recorder,General filing index,undated,,"This is an index to ""all executions and writs of attachments and any other instruments not required by law to be spread upon the record\,"" (UCA 17-21-6(11) (1990)). The index contains separate columns which include the names of plaintiffs in the execution\, the defendants in the execution\, purchaser at the sale and date of sale\, and filing number of document.",Retain permanently,Public,
13135,Board of Education. Office of Education. Applied Technology Education Section,Vocational education (VEMIS) records,1975-2001.,None.,"This series is the data held within the Vocational education electronic system. The data are obtained through students as they enroll in high school or applied technology center vocational programs. Data are also submitted through administrators in order to document both the effectiveness of the programs per individual and overall. The information relates to grant expenditures within the programs\, accomplishments of the training per student\, and the placement of students in their post high school activities (such as jobs). Information includes student name\, social security number\, career goal\, school and district enrolled\, date training completed\, placement categories such as specific training received and competency attained\, whether a job related to training was received\, employer name\, job title\, job duties\, hourly wage\, and supervisor's name\, among other data elements stated below; and financial data about the reimbursement of federal funds (including budget\, salary\, and equipment,costs). Summary reports run from these data include an Accountability report (series 13140)\, which contains statistical data about enrollment per vocational category and outcome measures summaries (with open-ended questions for program administrators to answer); Student follow-up summary reports (series 13164)\, which contain statistical data about student totals\, training\, and job placement; Individual student reports (series 13165)\, which contain personal data about students such as name\, birthdate\, telephone number\, grade\, sex\, race\, school and district\, vocational goal\, educational pattern\, if in a federally-funded program\, if academically disadvantaged\, if disabled\, if economically disadvantaged\, English proficiency\, if incarcerated or a youth in custody\, and workplace skills; and Student placement/follow-up reports (series 13166)\, which contain the personal data stated above and the job placement obtained upon completion of training.",Permanent. Retain for 7 year(s),Private,
13124,Eureka (Utah),School superintendent private store grocery accounts,1900.,none,,,,1 microfilm reel
13157,Box Elder County (Utah). County Sheriff,Civil service cards,undated,none,,Retain permanently,,3 microfilm reels
13159,Weber County (Utah). County Auditor,Tax deeds transfer record books,1893-1922.,"Chronological, thereunder geographical","These record book log transactions taken in regard to sales of property for delinquent taxes. Includes legal description of property\, taxes for years\, sales\, book where deed recorded\, etc.",,Public,
13201,Salt Lake County (Utah). County Clerk,Bounty records,1904-1927.,Numerical,To eliminate predator problems within the county a bounty system was established to pay hunters to kill specific animals. Each hunter needed to bring the skins to the auditor's office within 60 days of the kill. The skins were individually priced and payment was made upon receipt.,,Public,
13186,Millard County (Utah). County Recorder,Subdivision maps,undated,,"These are maps for new subdivisions. Before a subdivision is officially created a subdivision map must be recorded with the county recorder (UCA 10-9-26; 57-5-3 (1990)). All subdivisions must be approved by the ""the legislative authority of the city or town in which such land may be situated\, or in the absence of such legislative authority by the legislative authority of the county in which the town is situated\,"" before the subdivision map is recorded by the county recorder (UCA 17-21-8 (1990)).",Retain permanently,Public,
13196,Salt Lake County (Utah). County Clerk,Election registers,1914-,none,"These books are the official listing of all registered voters in the county for the primary and general elections. There is a booklet for each election district in the county. ""A person may not vote at any election unless that person is registered to vote as required"" by law (UCA 20A-2-102 (1995)) . The registers' columns provide for the following entries: ""registered voter's name; grounds for challenge; name for person challenging a voter; ballot numbers [for] primary\, November\, bond [elections]; date of birth; place of birth; place of current residence; street address\, zip code; and space for the voter to sign his name for each election"" (UCA 20a-5-401 (1995)). These lists are used at the polls by the election judges to identify registered voters andto record ballot numbers on election day. After the election day they are used for comparison when canvassing for elections.",Permanent. Retain for 4 year(s),Public,
13209,Salt Lake County (Utah). County Clerk,Merchant licenses,i 1882-1906.,none,,,,
13158,Price River Water Improvement District (Utah),General ledgers,undated,none,"These are statistical reports on the financial affairs of the entire municipality. ""Within 180 days after the close of each fiscal year the city recorder or other delegated person shall present to the governing body an annual financial report prepared in conformity with generally accepted accounting principles\, as prescribed in the Uniform Accounting Manual for Utah cities (UCA 10-6-150 (2009)). ""Copies of the annual financial report....shall be filed with the state auditor and shall be filed as a public document in the office of the city recorder"" (UCA 10-6-150 (2009)).",Permanent. Retain until administrative need ends,Public,1 microfilm reel
13176,Millard County (Utah). County Recorder,Condominium filings and indexes,undated,,"The county recorder is required to maintain an index ""whereby the record of each condominium project contains a reference to the declaration\, each conveyance of\, lien against\, and all other instruments referring to a unit affected by such declaration\, and the record of each conveyance of\, lien against\, and all other instruments referring to a unit shall contain a reference to the declaration of the property of which the unit is a part"" (UCA_ 57-8-12(2)_(1990).",Retain permanently,Public,
13184,Millard County (Utah). County Recorder,Returned or undelivered instruments,undated,,"These original records are those which were returned to the recorder's office as undeliverable by the postal service\, or the office was unable to locate the owner. They are only maintained as evidence that the original was not received by owners.",Retain for 1 year(s),Public,
13155,Duchesne County (Utah). County Assessor,Transportation reports,undated,none,,Retain permanently,,2 microfilm reels
13181,Millard County (Utah). County Recorder,Professional certificates and indexes,undated,,"These are professional certificates recorded with the county recorder. They may include medical and bishop certificates. The index includes name\, book and page\, entry number\, date of recording\, and date of issuance of certificate.",Retain permanently,Public,
13206,Salt Lake County (Utah). County Clerk,Pension payroll records,undated,none,,Retain permanently,,
13235,Salt Lake County (Utah). County Recorder,Redemptions/installments,1981-1984.,none,These are tax redemption certificates created by the Treasurer's office.,,Public,
13250,Taylor-West Weber Water Improvement District (Utah),State treasurer's accounting statements,undated,Chronological,"These are quarterly reports of monies deposited with and invested by the State Treasurer under the State Money Management Act (UCA 51-7) (2010)). These statements are required by law (UCA 51-7-9 (1984)). They include a deposit form\, an account statement and an investment credit notice.",Retain for 1 year(s),Public,
13243,Taylor-West Weber Water Improvement District (Utah),Annual financial report,undated,Chronological,"These are statistical reports on the financial affairs of the entire municipality or a specific department. These reports usually include a statement on the value of all municipally owned property\, and an accounting of all income and expenditures in relationship to the final budget.",Retain permanently,Public,
13259,South Utah Valley Solid Waste District (Utah),Income tax files,undated,Chronological,"These files contain forms for individual employee's exemptions and withholding taxes. Includes withholding tax exemption certificates\, such as IRS form W-4 and similar tax exemption forms.",Retain for 3 year(s),Private,
13276,South Utah Valley Solid Waste District (Utah),Insurance policy files,undated,Alphabetical,These are insurance policy contracts between the municipality and private insurers.,Retain for 15 year(s) after final action,Private,
13288,Thompson Special Service District (Utah),Income tax files,undated,Alphabetical,"These files contain forms for individual employee's exemptions and withholding taxes. Includes withholding tax exemption certificates\, such as IRS form W-4 and similar tax exemption forms.",Retain for 3 year(s) after superseded or until separation,Public,
13312,Salt Lake County (Utah). County Auditor,Fixed personal property records,undated,none,,,,
13321,Alta Canyon Recreation District (Utah),Project and assignment records,undated,Chronological,"These files contain memoranda\, preliminary reports\, and other records documenting assignments and the progress of projects. These files do not contain the final reports.",Retain for 1 year(s),Public,
13325,Alta Canyon Recreation District (Utah),Schedules of daily activities,undated,Chronological,"These are calendars\, appointment books\, schedules\, logs\, diaries\, and other records documenting meetings\, appointments\, telephone calls\, trips\, visits\, and other activities of municipal employees. These are records containing substantive information relating to the official activities of career employees\, the substance of which has not been incorporated into memoranda\, reports\, correspondence\, or other records included in the official files.",Retain for 2 year(s),Public,
13341,Alta Canyon Recreation District (Utah),Annual fixed asset reports,undated,Chronological,"These work sheets list totals of all fixed assets\, purchases\, and dispositions. They are used to create annual reports.",Retain until superseded,Public,
13293,Alta Canyon Recreation District (Utah),Policy and program development records,undated,Chronological,"These are the constitution and bylaws of municipal governing/advisory boards. They establish the organization and operational procedures for the board. They usually include date of adoption and amendments\, description and purpose of board\, membership\, description and responsibilities of board's positions\, meeting frequency\, voting procedures\, explanation of what constitutes a quorum\, and the establishment of procedural rules (e.g.\, Robert's Rules of Order\, etc.).",Retain permanently,Public,
11985,Salt Lake County (Utah). County Clerk,Petitions and affidavits,1976-,,"These files contain the formal written petitions from county residents submitted to the county commission proposing action. Each petition contains a statement of purpose on proposed action and signatures and addresses of petitioners. It is the responsibility of the county clerk to ""preserve and file all petitions"" (UCA 17-5-15(7)(1990)). Signatures must be verified to determine whether petitioners are registered voters.",Retain permanently,Public,
12053,Department of Natural Resources. Division of Water Resources. Board of Water Resources,Commissioners' portraits,1947-1984.,Chronological by date.,"These are black and white portraits of individual board members. Photographs of each member of the commission were grouped together (by term) on a framed matte board for display. (The frames have been removed.) Holdings include: (1) Water and Power Board\, 1948\, 1950\, 1952\, 1954\, 1956\, 1958\, 1960\, 1962\, 1964\, and 1966; and (2) Water Resources Board\, 1968\, 1972\, 1974\, 1976\, 1978\, 1980\, 1981\, and 1984. Separate framed portraits of board chairmen include photographs of William R. Wallace (1947-1953)\, James A. Howell (1953-1954)\, Charles Redd (1954-1959)\, Dr. Preston L. Jones (1960-1965)\, Leo P. Harvey (1965-1967)\, and Elgin Gardner (1971-1973).",,Public,
12045,Fillmore (Utah),Contracts and agreements files,undated,Alphabetical by name,"These files contain official agreements enforceable by law\, to acquire or incur services and products under $ 2\,000.00. File may also include utility agreements\, cosignatory agreement\, deferral agreement\, payments agreements\, ordinances\, bonds\, job specification books\, and related correspondence.",Retain for 10 year(s),Public,
12046,Fillmore (Utah),Dog license files,1988-,Numerical by license number,"These files document the payment of license fees. They include: owner's name\, breed of dog\, sex\, color\, expiration date of license; expiration date of rabies vaccine\, name of dog\, indication if dog was altered\, license fee\, and when paid.",Retain for 5 year(s) after expiration of permit or license,Public,
12103,Davis County (Utah). Health Department. Environmental Health and Laboratory Division,Rabies investigation report,1978-,Chronological,"Investigation report forms\, complaints\, notes and action\, animal bite or contact reports\, and lab test results in the investigation by the health department into possible cases of rabies as reported by individuals or animal control officers. Includes: registered environmental health specialists name\, date\, patient's name\, age\, sex\, telephone number\, bitten or exposed\, date and extent\, parent's name\, physician's name and telephone\, suspect animal species\, rabies immunization date\, circumstances of bite\, animal owner's name\, address\, telephone number\, rabies examination request\, complaint number\, and animal disposition.",Retain for 4 year(s),Public,
12120,Davis County (Utah). Health Department. Environmental Health and Laboratory Division,Scavenger/salvage vehicle and office permit records,1979-2018.,Alphabetical by company name.,"These records document the official licensing of scavanger/salvage vehicles in accordance with county regulations and payment of appropriate fees. These permits are renewed annually. Each vehicle is required to display a permit on each side of the windshield. These records include copies of the actual permit issued (expiration date\, permit number)\, and permit (name\, address\, operation type\, date issued\, chief sanitarian's signature\, and expiration date.",Retain for 5 year(s),Public,
12051,Fillmore (Utah),Business license files,undated,Alphanumerical by name and account number,"These files contain information on all business licenses issued in the municipality. All businesses are required to be licensed before conducting within municipal boundaries. They contain the application\, proof of payment\, and approval forms from regulatory departments (e.g.\, fire\, police\, health).",Retain for 3 year(s) after expiration of permit or license,Public,
12090,Davis County (Utah). Health Department. Environmental Health and Laboratory Division,Food establishment permit applications,1987-2019.,Alphabetical by facility name.,"These records document the application and issuance of permits to operate mobile and fixed food establishments. All applicants sign a statement agreeing to comply to all Davis County Food Service Sanitation Rules and Regulations. The permit may be revoked for noncompliance. They include the establishment name\, address\, telephone number\, mailing address\, legal ownership (whether individual\, corporation\, or partnership)\, address\, and telephone number\, property owner's name\, if temporary permit its inclusive dates\, date\, applicant's signature\, date inspection approved\, establishment type\, classification\, permit number\, seating\, bays\, square footage\, and date permit issued.",Retain for 5 year(s) after final action,Public,
12081,Fillmore (Utah),Financial statements,1903-,Chronological,"One copy is sent to taxpayer and a duplicate is retained by treasurer to validate when paid. It is used as a record of payments on the assessment and for audit purposes. It includes name and address\, treasurer's receipt number\, block and lot numbers.",Retain for 3 year(s) after final action,Public,1 microfilm reel
12091,Davis County (Utah). Health Department. Administration Division,Systems and facilities billings,1987.,Alphabetical by facility name,"Billings sent to businesses to collect fees for various issued permits\, sent annually or biannually. They include date\, business name and address\, date payment due\, account number\, services provided and amount due\, total amount due\, date and amount paid and receipt number.",Retain for 5 year(s) after final action,Public,
12264,Magna Mosquito Abatement District (Utah),Employee earnings history record files,undated,Alphabetical by name,"These files are a cumulative salary history for individual municipal employees. They contain the name and address of each employee\, name of department and position\, social security number\, date of birth\, date employed\, earnings and deductions by pay period\, gross earnings year-to-date\, net pay\, and check number. These files are considered to be the most important payroll record for retirement purposes.",Retain for 3 year(s) after separation,Private,
12226,Box Elder County (Utah). County Clerk,"Bonds, resolutions, and ordinances and index",1892-1916.,Alphabetical by letter in alphabet,"These are official bonds\, resolutions\, and ordinances. From 1892 to 1912 these records were filed together. These are the bonds forthe county elected officials\, and the county ordinances and resolutions approved by the county commission.",,Public,1 microfilm reel
12252,Magna Mosquito Abatement District (Utah),Annual fixed asset reports,undated,Chronological,"These work sheets list totals of all fixed assets\, purchases\, and dispositions. They are used to create annual reports.",Retain until superseded,Public,
12269,Magna Mosquito Abatement District (Utah),Service request files,undated,Chronological,"These are requests for maintenance\, service\, cleaning\, or repair of vehicles\, equipment\, and buildings\, received from any municipal department.",Retain for 6 month(s) after resolution of issue,Public,
12225,Box Elder County (Utah). County Clerk,Miscellaneous index,1906-1934.,Alphabetical by letter of alphabet,"This is an index to recorded instruments of ""a miscellaneous character not otherwise provided for"" (UCA 17-21-6(9) (1995)). They were traditionally instruments which did not include a legal description. The index contains the date of instrument\, date of filing\, entry number\, book and page\, type of instrument\, from\, to\, and remarks.",Permanent. Retain for 1 year(s),Public,
12270,Magna Mosquito Abatement District (Utah),Field/operational data maps,1965-,Chronological and by map number,"These are city maps and plats for surveys and maintenance of city property and facilities. They are used for research purposes by the public\, other city departments\, and title companies. They include townships and range\, rights-of-way\, monument markers\, lot measurements\, street names\, centerline measurements\, blocks\, and subdivision names.",Retain until superseded,Public,
12274,Magna Mosquito Abatement District (Utah),Insurance deduction files,undated,Alphabetical by name,These are reports and related papers including copies of vouchers and payment schedules pertaining to insurance deductions.,Retain for 3 year(s),Public,
12287,Department of Corrections,Telephone bills,1990-,Chronological,An accounting document that requests the transfer of funds between agencies for services rendered or materials purchased.,Retain for 3 year(s),Public,
12282,Magna Mosquito Abatement District (Utah),Payroll files,undated,Chronological,"These files contain memoranda\, copies of payrolls\, checklists\, and related certification sheets. They also include security copies of documents prepared or used for disbursement\, along with supporting documentation. Please refer to Schedule 8\, Item #4 ""Employee Earnings History Files\,"" if an earning history file/card is not maintained.",Retain for 3 year(s),Private,
12299,Magna Mosquito Abatement District (Utah),Training records,undated,Chronological,"These are records of teaching aids which include manuals\, syllabi\, textbooks\, and other training aids developed by the agency.",Retain permanently,Public,
12284,Magna Mosquito Abatement District (Utah),Payroll warrant register,undated,Chronological,"This register is a numerical listing by check number and agency codes of all payroll checks issued by the municipality. It includes code\, date\, warrant number\, name of employee\, social security number\, types and amounts of individual deductions\, and may include hourly rate\, and number of hours worked. Though this register is frequently used to reference specific payroll checks\, it might be the only record of employee salaries and would then serve the same retirement purpose as the Employee earnings history files.",Retain for 7 year(s),Private,
12335,Board of Regents (Utah). Higher Education Assistance Authority,Financial aid applications and promissory notes,1985-,Numerical by batch number,"Promissory note loan data\, loan disclosure data\, applications for Stafford student loans\, SLS (Supplemental Loans for Students) PLUS loans\, loan consolidation\, verification certificates\, and copies of promissory notes.for initial application and loan of funds to students. Original records held by the lender\, which is sometimes an educational institution.",Retain for 25 year(s),Exempt,
12364,Department of Administrative Services,Employment applications,1991-,,Applications of those persons qualified to be listed on a register but who were not selected as the candidate for employment. If DHRM has officially delegated a particular state agency as the record copy office then they should retain these applications for three years.,Retain for 2 year(s) after resolution of issue,Private,
12316,Oak Creek School District (Utah),Teacher and school disbursement book,1888-1900.,Chronological,"This book records the activities of the rural Oak Creek School District in Millard County. It contains the teacher's actual lessons and student assignments. The book also includes the teacher's work plan\, a register of studies\, student attendance record\, teacher's term report\, school year disbursements\, and financial reports. Prior to the creation of the Millard County School District\, numerous small school districts existed within the boundaries of Millard County. Under an act approved by the Utah Territorial Legislature on February 18\, 1876\, county courts were to ""divide their respective counties into school districts"" (Compiled Laws of Utah\, 1876\,"" Title 12\, Chapter 2).",,Public,
12341,Weber State University (Utah),Campus security police citations,1985-,Numerical by citation number,"These are citations issued to drivers violating motor vehicle and traffic laws on campus by the security police. These citations document vehicle information\, violation type\, date and time\, and are used to collect a monetary fine from students\, faculty\, or the general public.",Retain for 2 year(s),Public,
12354,Box Elder County (Utah). County Clerk,Resolutions,1905-,"Chronological, thereunder numerical by resolution number","These are formal statements of decisions or expressions of opinion adopted by the county commission. They perform the same function as an ordinance. The county clerk is required to ""make full entries of all [county commission] resolutions"" (UCA 17-5-10 (1990)). The most commonly adopted resolutions include the following: adoption of county budgets\, sale of industrial bonds\, and creation of special improvement districts.",Retain permanently,Public,
12462,Tooele Valley Mosquito Abatement District (Utah),Vehicle registration certificates,undated,Chronological,These motor vehicle registration forms document municipal ownership of vehicle.,Retain until final action,Public,
12470,Tooele Valley Mosquito Abatement District (Utah),Daily field technician report,1978-,Alphanumerical by geographical subdivision,"These are project background records\, such as studies\, analyses\, notes\, drafts\, and interim reports.",Retain for 5 year(s),Public,
12459,Tooele Valley Mosquito Abatement District (Utah),Equipment maintenance and repair records,undated,Chronological,"These are records of service repair and maintenance of municipal equipment\, including office machines and furniture.",Retain for 2 year(s),Public,
12471,Magna Mosquito Abatement District (Utah),Mosquito control request files,1975-,Chronological,"These files document complaints received and how they were responded to by the department (e.g.\, streets\, sanitation\, traffic signals). They include name and address of complainant\, date received\, description of problem\, and action taken.",Retain for 2 year(s),Public,
12502,Board of Education. Office of Education. Curriculum Section,Distance accelerated learning project files,1984-1988.,Chronological,"These records document the Distance Accelerated Learning Project (DALP)\, a program begun in 1984 by the Media Productions unit in Curriculum to develop a series of videotapes to be used in teaching Spanish. The project was funded through state and federal monies. Included are records of expenditure\, contracts for services\, correspondence\, various literature\, videotapes\, and evaluations of the usefulness of the project. All but the videotapes and evaluations will be purged after five years.",Permanent. Retain for 5 year(s),Public,
12498,Millville (Utah),Building permit files,1962-,Chronological,"These files contain the permits issued as official building authorization for a variety of actions (construction\, demolition\, the installation of plumbing\, electrical or mechanical equipment and the erection of barricades). They contain inspection requests\, inspection reports\, certificates of occupancy and any pertinent information relating to the project. They may also contain water source\, sewer system\, flood plain\, and tank certificates. The files are arranged numerically by permit number or alphanumerically by address.",Retain permanently,Public,
12513,Weber County (Utah). County Commission,Road book,1852-1902.,Chronological.,"This book documents the actions of the Weber County Court/Commission in establishing county roads. It includes the date action taken\, a summary of county court/commission decision\, and a legal description of the county road.",,Public,1 microfilm reel
12506,Weber County (Utah). County Treasurer,Tax sale records,1895-1930.,"Chronological, thereunder numerical by book, page, and line numbers","Books created by county treasurers on property sold at tax sale. They include year\, assessment roll's book\, page and line numbers; to whom sold; date sold; taxes added for subsequent years; state\, county and school taxes; total taxes and costs; lot\, block\, plat\, property description; when redeemed; amount of taxes received\, amount of interest received; and totals. Separate index (1879-1899) arranged alphanumerical by plat indicating the block or section\, lot\, page\, and tax sale year.",,Public,
12525,Box Elder Mosquito Abatement District (Utah),Aerial spray reports,undated,Chronological,"These are project background records\, such as studies\, analyses\, notes\, drafts\, and interim reports.",Retain for 5 year(s),Public,
12536,Box Elder Mosquito Abatement District (Utah),Building and maintenance records,undated,Chronological,This log records all repairs made to municipal buildings and grounds. It is used to verify that repairs were made.,Retain for 3 year(s),Public,
12554,Weber County (Utah). County Clerk,Water districts water allotments,1968-,"Chronological, thereunder numerical by section, township, and range numbers","Books submitted annually by water districts within Weber County to the county clerk in accordance with UCA 17A-2-711 (1993) showing all revision made to the previous year's water allotments. Include: conservation district name; section\, township and range; tract number; owner's name; tract legal description; board of director's original allotment including the acreage in district under canal and allotted water\, duty acre fee per acre and total acre feet required; the revised allotment including acreage for allotted water under canal\, duty per acre feet; totals\, and any comments.",Retain for 4 year(s),Public,
12572,Duchesne County Mosquito Abatement District (Utah),Technical reference files,undated,Alphabetical,"These files contain copies of documents retained strictly for reference and informational purposes which are not part of the official files. Include copies of reports\, studies\, special compilations of data\, drawings\, periodicals\, books\, clippings\, brochures\, catalogs\, and vendor price lists.",Retain until administrative need ends,Public,
12588,Duchesne County Mosquito Abatement District (Utah),Payroll files,undated,Alphabetical,"These files contain memoranda\, copies of payrolls\, checklists\, and related certification sheets. They also include security copies of documents prepared or used for disbursement\, along with supporting documentation. Please refer to Schedule 8\, Item #4 ""Employee Earnings History Files\,"" if an earning history file/card is not maintained.",Retain for 3 year(s),Private,
12544,Box Elder Mosquito Abatement District (Utah),Insurance policy files,undated,Chronological,These are insurance policy contracts between the municipality and private insurers.,Retain for 15 year(s),Public,
12581,Duchesne County Mosquito Abatement District (Utah),State treasurer's accounting statements,undated,Chronological,"These are quarterly reports of monies deposited with and invested by the State Treasurer under the State Money Management Act (UCA 51-7) (2010)). These statements are required by law (UCA 51-7-9 (1984)). They include a deposit form\, an account statement and an investment credit notice.",Retain for 1 year(s),Public,
12608,Duchesne County Mosquito Abatement District (Utah),OSHA reports,undated,Chronological,These are reports and statistics with supporting and related records which document payroll operations. They include reports and data used for workload and personnel management purposes.,Retain for 3 year(s),Public,
12602,Duchesne County Mosquito Abatement District (Utah),Contracts and agreements files,undated,Chronological,"These files contain official agreements enforceable by law\, to acquire or incur services\, products. File may also include ordinances\, bonds\, job specification books\, and related correspondence.",Retain permanently,Public,
12613,Weber County (Utah). County Treasurer,General ledger,1879-1887.,Chronological,"Ledger of Weber County expenditures by fund or elected official. It includes year\, office or fund\, purpose\, and totals. It also includes an alphabetical subject index.",,Public,
12623,Uintah Mosquito Abatement District (Utah),Policies and procedures,undated,Chronological,"These are manuals which indicate the responsibilities and guidelines on administrative policies\, operational procedures\, and rules and regulations.",Retain permanently,Public,
12585,Duchesne County Mosquito Abatement District (Utah),Vehicle maintenance records,undated,Numerical,"These are daily maintenance records on all municipal vehicles. They are used to provide a maintenance history and include work order number\, dates\, maintenance performed\, mileage of vehicle\, problem type\, driver's name\, and action taken.",Retain for 3 year(s) after disposition of asset,Public,
12594,Career Service Review Office,Leave record,1989-,Alphabetical by employee name,"This series documents the type and amount or number of hours taken by an employee during a calendar year. The function of the series is to provide payroll and accounting information. After the leave records are signed by the employee and supervisor\, they are maintained in the official personnel file\, series 12591.",Retain until final action,Private,
12604,Duchesne County Mosquito Abatement District (Utah),Material safety data records,undated,Chronological,"These files contain copies of documents retained strictly for reference and informational purposes which are not part of the official files. Include copies of reports\, studies\, special compilations of data\, drawings\, periodicals\, books\, clippings\, brochures\, catalogs\, and vendor price lists.",Retain until administrative need ends,Public,
12617,Uintah Mosquito Abatement District (Utah),Agenda,undated,Chronological,"They are notices of date\, time\, locations of meeting and items to be discussed by committee members at regularly scheduled\, special\, and emergency public meetings.",Retain for 2 year(s),Public,
12587,Duchesne County Mosquito Abatement District (Utah),Income tax files,undated,Alphabetical,"These files contain forms for individual employee's exemptions and withholding taxes. Includes withholding tax exemption certificates\, such as IRS form W-4 and similar tax exemption forms.",Retain for 3 year(s),Private,
12598,Duchesne County Mosquito Abatement District (Utah),Grievance and disciplinary files,undated,Alphabetical,"These files document the review of grievances and appeals raised by municipal employees\, except EEO complaints. These case files include witnesses' statements\, reports of interviews; and hearings\, examiner's findings\, recommendations and exhibits; and records relating to a reconsideration request.",Retain for 3 year(s) after case is closed,Private,
12607,Duchesne County Mosquito Abatement District (Utah),Mosquito control request records,undated,Chronological,"These files document complaints received and how they were responded to by the department (e.g.\, streets\, sanitation\, traffic signals). They include name and address of complainant\, date received\, description of problem\, and action taken.",Retain for 2 year(s),Public,
12590,Duchesne County Mosquito Abatement District (Utah),Worker's compensation claim files,1993-,Alphanumerical.,"These are records about on-the-job injuries or job related disabilities\, regardless of whether claims for compensation were made. See Utah Code 34A-2 for Workers' Compensation Act.",Retain for 10 year(s) after resolution of issue,Public,
12680,Uintah Mosquito Abatement District (Utah),Employee bonds,undated,Chronological,"These are bonds with good and sufficient sureties\, payable to the municipality for the ""elected officers of each municipality and the treasurer in cities of the first and second class before taking the oath of office"" to guarantee ""faithful performance of the duties of the respective officers."" Bonds are placed at such amounts as may be determined by the governing body (UCA 10-3-819 (1987)).",Retain for 4 year(s) after final action,Public,
12655,Utah Board of Higher Education,Utah Career Teaching Scholarship records,1984-,Alphabetical by student surname,"Records track the recipients of Utah Career Teaching Scholarships (UCTS) (UCA 53B-10(101-103)(1987))\, awarded to individuals who meet the criteria and intend to teach in the public schools of this state. They track the student/teacher through the program.",Retain for 15 year(s) after end of project or program,Private,
12698,Uintah Mosquito Abatement District (Utah),State treasurer's accounting statements,undated,Chronological,"These are quarterly reports of monies deposited with and invested by the State Treasurer under the State Money Management Act (UCA 51-7) (2010)). These statements are required by law (UCA 51-7-9 (1984)). They include a deposit form\, an account statement and an investment credit notice.",Retain for 1 year(s),Public,
12706,Uintah Mosquito Abatement District (Utah),Equipment maintenance and repair records,undated,Chronological,"These are records of service repair and maintenance of municipal equipment\, including office machines and furniture.",Retain for 2 year(s),Public,
12700,Uintah Mosquito Abatement District (Utah),Travel reimbursement files,undated,Chronological,"These files contain records relating to the reimbursement of employees for for authorized travel. They may include travel orders\, per diem vouchers\, transportation request\, hotel reservations\, and all supporting paper documenting official travel by officers\, employees\, dependents\, or others authorized by law to travel.",Retain for 3 year(s),Public,
12725,Uintah Mosquito Abatement District (Utah),Contracts and agreements files,undated,Alphabetical,"These files contain official agreements enforceable by law\, to acquire or incur services\, products. File may also include ordinances\, bonds\, job specification books\, and related correspondence.",Retain permanently,Public,
12685,Uintah Mosquito Abatement District (Utah),Annual fixed asset report,undated,Chronological,"These work sheets list totals of all fixed assets\, purchases\, and dispositions. They are used to create annual reports.",Retain until superseded,Public,
12709,Uintah Mosquito Abatement District (Utah),Vehicle registration certificates,undated,Numerical,These motor vehicle registration forms document municipal ownership of vehicle.,Retain until final action,Public,
12736,Uintah Mosquito Abatement District (Utah),OSHA survey reports,undated,Chronological,"Each year a municipal agency may undertake self-inspection to identify potential hazards within their buildings or on their grounds. If the agency completes this report\, they can get a 15 percent discount on their premium after a follow-up survey has been conducted. This record might also be used as evidence in defense of a claim.",Retain for 12 year(s),Public,
12768,Utah Board of Higher Education,Salary survey data,1985-,Chronological,"These records compare salary and benefits data for staff and faculty and Utah's higher education institutions to respective comparison groups. Information includes institutional salary and benefits data\, marketplace data\, Radford/CUPA data.",Retain for 3 year(s),Private,
12729,Uintah Mosquito Abatement District (Utah),Field technicians daily reports,undated,Chronological,"These are project background records\, such as studies\, analyses\, notes\, drafts\, and interim reports.",Retain for 5 year(s) after end of project or program,Public,
12714,Uintah Mosquito Abatement District (Utah),Retirement records,undated,Alphabetical,These are reports and register control documents relating to an employee's retirement.,Retain for 3 year(s),Private,
12732,Uintah Mosquito Abatement District (Utah),Mosquito control request files,undated,Chronological,"These files document complaints received and how they were responded to by the department (e.g.\, streets\, sanitation\, traffic signals). They include name and address of complainant\, date received\, description of problem\, and action taken.",Retain for 2 year(s),Public,
12733,Uintah Mosquito Abatement District (Utah),Light trap reports,undated,Chronological,"These records are used to document the numbers of mosquitos that are trapped each night in light traps. This information is used to determine if the spraying in the area was adequate\, if not spraying will be repeated. Includes date and time\, location\, truck number\, trap number\, date\, weather conditions\, and number of mosquitos trapped.",Retain for 3 year(s) after completion of publication or report,Public,
12762,Utah Board of Higher Education,Official project files,1969-,Alphabetical by subject,"Papers which have a short-term use and comprise the background records\, such as preliminary studies\, drafts\, analyses\, notes\, interim reports regarding a particular case file\, and financial performance audits. These records are used by the State Board of Regents to improve the efficiency of the Utah System of Higher Education. Information includes annual vehicle report\, cost study\, fusion\, graduate tuition and fees\, health and dental plans (1989-1990)\, president salary survey\, strategic planning\, vocational maintenance of effort\, legislative fiscal notes\, and other related documentation.",Retain for 1 year(s) after end of project or program,Public,
12815,Board of Education. Office of Education. Education Equity Section,Budget book,1990-,"Chronological, thereunder numerical by state-assigned program number","The Division of Finance prepares reports on a monthly basis for each state agency. These reports show the expenditures of Equity on a line-item basis and include the Summary by division (series 83738)\, Summary by revenue (series 83737)\, and Summary by vendor (series 84008) reports which are also maintained by Internal Accounting. The records that Educational Equity hold are subject to federal audit.",Retain for 5 year(s),Public,
12748,Utah Board of Higher Education,Travel records,1969-,Chronological by fiscal year,"Records relating to reimbursing individuals\, such as travel orders\, travel authorizations\, per diem vouchers\, transportation requests\, hotel reservations\,and all supporting records documenting official travel by officers\, employees\, dependents\, or others authorized by law to travel. The State Board of Regents handles travel requests\, reimbursements\, and so forth through the University of Utah rather than the State Division of Finance.",Retain for 3 year(s),Public,
12764,Utah Board of Higher Education,Financial correspondence,1969-,Alphabetical by subject,"These files include all correspondence related to budget and finance. Information includes correspondence regarding state government\, the federal government\, Board of Regents\, Utah System of Higher Education (USHE) presidents\, USHE institutions\, Office of the Commissioner of Higher Education\, all budget and finance committees\, other states\, professional organizations\, and internal communications. Communications that are important to high level decisions or policy are incorporated into record series #11939 (Monthly agenda and materials) which has a permanent retention.",Retain until administrative need ends,Public,
12779,Board of Education. Office of Education. Education Equity Section,Complaint files,i 1988-,Alphabetical by school district name,"The Educational Equity Section is responsible for processing discrimination complaints against district school boards by students or other aggrieved parties. Cases which are not resolved at this level may fall within the jurisdiction of\, and be resolved by\, the Federal Office of Civil Rights in Denver\, Colorado. These files contain the details of complaints filed with the Utah State Office of Education. Included documents are a complaint letter identifying the aggrieved party\, the offending party\, and the nature of the complaint; a response from the school district; and a disposition of the case.",Retain for 7 year(s) after resolution of issue,Protected,
12825,Board of Education. Office of Education. Office of Human Resource,Recruitment files,1988-,"Chronological by recruitment dates, thereunder alphabetical by applicant name","These files contain documentation of the recruiting efforts of the Utah State Office of Education. They include the authorization and announcement in addition to the applications received from individuals\, a register of applicants\, certification of applicants by the Department of Human Resource Management\, and rejection or offer letters. Applications for employment include name; address; phone number; social security number; employment history\, including hours worked\, duties\, title\, supervisor\, dates of employment\, and reason for leaving each previous job; and educational history\, including dates of attendance\, major(s)\, degree(s) awarded\, and transcripts for all postsecondary schools attended. Applications and other documents,relating to the person hired are transferred to begin a personnel file (series 3616) for that individual.",Retain for 4 year(s),Public,
12842,Board of Education. Office of Education. Office of Human Resource,Employee record cards,ca._1960-,Alphabetical by employee surname,"This record series is composed of cards which show the employee's name\, current address\, and salary history. Upon separation\, the cards are transferred to a separate alphabetical sequence. The cards are used as a quick reference guide for Human Resources personnel.",Retain for 65 year(s),Public,
12783,Board of Education. Office of Education. Education Equity Section,National origin discrimination technical reference files,1984-2014.,Alphabetical by conference name or subject,"These files contain materials prepared for conferences and other documents which provide reference information on national origin discrimination for use by the Equity section employees who are concerned with national origin discrimination. The files may include reports\, studies\, special compilations of data\, drawings\, periodicals\, brochures\, and similar material.",Retain for 5 year(s),Public,
12829,Oak City (Utah),Resolutions,undated,Chronological,"These are formal statements of a decision\, or expression of opinion put before or adopted by the city council. They may perform the same function as an ordinance. Resolutions may include the following: establishing water and sewer rates\, charges for garbage collection and fees charged for municipal services\, establishing policies and guidelines\, and regulating the use and operation of municipal property (UCA 10-3-717).",Retain permanently,Public,
12839,Utah State Tax Commission. Division of Operations,Lubricating oil returns,1993-,Chronological,"These tax returns document the collection of recycling fees imposed upon the first sale in Utah by a vendor of lubrication oil. The vendor shall collect the fee at the time the lubrication oil is sold\, UCA_19-6-714_(1993). Includes information on the business name and address\, signature of company owners\, filing tax period\, tax due date\, amount of oil sold in gallons or quarts\, current tax rate\, amount of tax due\, and amounts paid.",Retain for 6 year(s),Exempt,
12849,Board of Education. Office of Education. Curriculum Section,Promoting Excellence and Efficiency in Public Schools Program grant files,1987-1991.,"Alphabetical by school district, thereunder chronological","These records are applications for competitive grants submitted by school districts annually to acquire funding for evaluation\, planning\, and other projects which support the goals of the State Board of Education. Information includes grant applications\, related correspondence\, budget records\, and mid and year-end reports\, and may also include formal project evaluation reports.",,Public,
12833,Board of Education. Office of Education. Office of Human Resource,Position change requests and authorizations,1988-,Chronological by request date,"Changes in actual job responsibilities or workload can result in a change in a job classification. In order to change a classification\, authorization must be gained from the Department of Human Resource Management (DHRM). In order to secure this authorization\, a DHRM-9 form must be filed along with a position description (series 12832) and an organizational chart. The DHRM-9 includes the identification and address of the requesting agency\, action requested to be taken\, authorizing signatures for the agency\, authorizing signatures for DHRM\, funding sources impacted\, and the effective date of the change. All of these documents are included in this series. Though not required\, letters from supervisors may be included in addition to the foregoing documents.",Retain for 3 year(s),Public,
12859,Board of Education. Office of Education. Services for At-Risk Students,General Education Provisions Act reports,1987-,Chronological,"The General Education Provisions Act (GEPA\, P.L_90-247)\, as amended\, requires that state agencies which administer certain applicable U.S._Department of Education programs provide annual reports to the Secretary of Education. These are the reports\, which include a list of all grants and contracts made by the state agency with local agencies\, amount of funds which were available to the state\, and the appropriations which authorized those funds.",Retain for 5 year(s) after completion of publication or report,Public,
12868,Board of Education. Office of Education. Services for At-Risk Students,Special education performance reports,1988-,Chronological by fiscal year,"The Services for Students At Risk section submits a performance report each fiscal year to the U.S._Department of Education regarding programs it administers and funds under the Individuals with Disabilities Education Act (IDEA\, P.L_99-457). This report includes a list of state operated programs receiving chapter 1 funds\, including the number of students served total and by age group\, descriptions of the program\, and use of funds; local education agency (school district) counts of chapter 1 eligible students and expenditures; and tables and graphs indicating the number of students with different types of handicaps.",Retain for 5 year(s),Public,
12835,Board of Education. Office of Education. Office of Human Resource,Adverse action files,1984-,"Alphabetical by type of action, thereunder chronological by year, thereunder alphabetical by employee surname","These files include copies of the proposed action with supporting documents which may include statements of witnesses\, employee's replies to charges\, hearing notices\, reports\, decisions of administrative hearings\, reversals of action\, and appeals. These files are interfiled with Equal Employment Opportunity discrimination complaint case files (series 12837) and Grievance/appeal files (series 12836).",Retain for 3 year(s) after resolution of issue,Private,
12844,Board of Education. Office of Education. Office of Human Resource,Human resource management rules,1989-,Chronological by year received,This series includes policy statements from the Department of Human Resource Management (DHRM) which are to guide Human Resource Management practices throughout the Utah state government. Also included are Utah State Office of Education internal policies. These policies may appear as manuals or occasional releases from DHRM.,Retain permanently,Public,
12854,Box Elder County (Utah). County Clerk,Limited partnership files,1911-1988.,"Alphabetical by first letter, thereunder chronological","These files document the filing of limited partnerships with the county clerk. A limited partnership is ""a partnership formed by two or more persons"" under the provisions of UCA 48-2-1\, ""having as members one or more general partners and one or more limited partners"" (UCA 48-2-1 (1993)). Persons desiring to form a limited partnership shall ""file for record the certificate in the office of the county clerk of the county in which the principal place of business of the partnership shall be situated"" (UCA 48-2-2(1)(b)). These files contain affidavits\, agreement and certificate of limited partnership (notarized original) and cancellation of certificate of agreement. The separate index includes date partnership formed\, name\, and date filed. In 1990\,,the law was revised and changed the filing requirements to the Utah State Division of Corporations and Commercial Code (Laws of 1990\, ch. 233\, 71). In 1994\, the Utah Revised Uniform Partnership Act (Laws of 1994\, ch. 61) totally revised all requirements and repealed all previous provisions. All files held by the individual county clerks were then transferred to the State (see Series 13995 and 13998). The archives retains the microfilm master. Includes an index.",,Public,
12877,Sandy (Utah). Sandy Police Department,National Criminal Information Center (NCIC) stolen guns files,undated.,Chronological,"These files contain forms used to enter information on the NCIC system. The three separate forms used are stolen articles report\, stolen or missing guns report\, and wanted persons or missing juveniles report.",Retain for 1 year(s) or for 0,Exempt,
12879,Sandy (Utah). Sandy Police Department,NCIC stolen articles files,undated.,Chronological,"These files contain forms used to enter information on the NCIC system. The three separate forms used are stolen articles report\, stolen or missing guns report\, and wanted persons or missing juveniles report.",Retain for 1 year(s),Exempt,
12895,Board of Education. Office of Education. Services for At-Risk Students,School-based interagency collaboration correspondence,1990-,Alphabetical by correspondent name,"This series contains the correspondence of the At-Risk personnel responsible for Interagency Collaboration. These communications would usually be with school districts and other agencies involved in the Interagency Collaboration effort\, particularly the Department of Human Services and the Department of Health. These records are interfiled with School-based interagency collaboration technical reference files\, series 12898.",Retain for 5 year(s),Public,
12920,Board of Education. Office of Education. Services for At-Risk Students,Youth in custody education grant applications,1978-,Alphabetical by school district.,"Under UCA 53A-1-403\, the Utah State Office of Education is responsible for providing educational services to youth in the custody of the Department of Corrections. This series includes the applications which are filed by school districts for funds under this law. The applications show the applicant's name\, address\, and county; application date; project beginning and ending dates; name of program; program director; type of project; budget summary; detail of individuals to be employed\, including name\, title\, salary\, benefits\, and social security number; abstract of program; and statement of need; objectives\, activities\, and means of evaluation.",Retain for 7 year(s) after end of project or program,Public,
12860,Sandy (Utah). Fire Department,Investigation case files,undated,Alphabetical,"These files contain all information collected on fire investigations. They may include various report forms\, interviews\, photographs\, newspaper clippings\, and other information as necessary to undertake investigation.",Retain for 25 year(s),Protected,
12886,Sandy (Utah). Sandy Police Department,Case reports,2015.,Chronological,"These are reports of crimes and other cases for police response. They contain all information as to the ""who\, what\, where\, why and how"" of reported incidents. They are used for departmental information\, follow-up investigation\, and statistics. The Supplemental Continuation Reports are used to provide additional information concerning a police investigation. The report is usually filed by case number and frequently is a part of case file. It is also called Incident Report or Offense Report.",Retain for 5 year(s),Protected,
12949,Board of Education. Office of Education. Child Nutrition Section,Child and Adult Care Food Program agreement and review files,1975-,"Alphabetical by local provider name, thereunder chronological by fiscal year","For all U.S._Department of Agriculture (USDA) programs administered by Child Nutrition Programs (CNP)\, agreements between CNP and the actual providers of the services are kept on file. The USDA also requires that reviews or audits be performed on the providers or a sample of the providers on a periodic basis. These files contain the agreements\, reviews\, and correspondence between CNP and local providers. These providers may be participating in the National School Lunch Program\, School Breakfast Program\, or the Special Milk Program. The providers included in this series are not public school districts. They may be private schools or independent agencies. These records contain an agreement indicating the name of the sponsoring,organization (SO) and the programs in which the organization is enrolled\, certification of eligibility to be an SO\, names of responsible authorities\, reimbursement rates\, and sites operated by the provider; reviews indicating the programs in which the provider is enrolled\, sites visited and dates\, and compliance or noncompliance with civil rights laws; checklists used by reviewers to verify compliance; correspondence between CNP and the local provider; demographic data on population served by local provider; and copies of reimbursement claim forms.",Retain for 1 year(s) after completion of publication or report,Public,
12914,Board of Education. Office of Education. Services for At-Risk Students,Learning disorders correspondence,ca._1975-,Alphabetical by correspondent name,"Internal or external correspondence regarding general program information duplicated elsewhere\, which does not include policy decisions or directives\, how the office is organized\, how it functions\, its pattern of action\, procedures\, or achievements. Includes electronic mail that communicates the above.",Retain for 3 year(s),Public,
12934,Board of Education. Office of Education. Strategic Planning Section,Associate superintendent's executive correspondence,ca._1982-2015.,Alphabetical by project or person name,"Business-related correspondence which provide unique information about agency functions\, policies\, procedures\, or programs. These records document material discussions and decisions made regarding all agency interests\, and may originate on paper\, electronic mail\, or other media. This correspondence is filed separately from program case files\, and project files.",Permanent. Retain for 5 year(s),Public,
12947,Board of Education. Office of Education. Child Nutrition Section,Summer Food Service Program claim for reimbursement files,ca._1975-,"Chronological by fiscal year, thereunder numerical by contract number, thereunder chronological by month","The Child Nutrition Programs (CNP) section is responsible for immediate oversight of the participants in the Summer Food Service Program. This is a federal program under the responsibility of the United States Department of Agriculture (USDA). These records document the use of program funds by recipients and their claims for reimbursement by the USDA. These records contain recipient allotment memos showing the revenue received by the recipient for the current and immediately prior fiscal years\, the amount budgeted for the recipient\, and allotments for the current month including any late claims; a ledger of payments which indicates reimbursement rates for different types of meals provided\, number of those meals\,,and annual totals for each of these categories; requests for reimbursement which generally indicate the name of the sponsoring organization\, number of sites\, enrollment or daily attendance\, meal categories and their corresponding reimbursement rates\, number of meals and reimbursement amount claimed\, and certification by the preparer of the form.",Retain for 3 year(s) after completion of publication or report,Public,
12944,Board of Education. Office of Education. Child Nutrition Section,National School Lunch Program claim for reimbursement files,ca._1946-,"Chronological by fiscal year, thereunder numerical by contract number, thereunder chronological by month","The Child Nutrition Programs (CNP) section is responsible for immediate oversight of the participants in the National School Lunch Program. This is a federal program under the responsibility of the United States Department of Agriculture (USDA). These records document the funds received by schools\, use of the funds\, and reimbursements claimed. Included are recipient allotment memos showing the revenue received by the recipient for the current and immediately prior fiscal years\, the amount budgeted for the recipient\, and allotments for the current month including any late claims; a ledger of payments which indicates reimbursement rates for different types of meals provided\, number of those meals\, reimbursement allotments\, and,annual totals for each of these categories; and requests for reimbursement which generally indicate the name of the sponsoring organization\, number of sites\, enrollment or daily attendance\, meal categories and their corresponding reimbursement rates\, number of meals and reimbursement amount claimed\, and certification by the preparer of the form.",Retain for 3 year(s) after completion of publication or report,Public,
12984,Utah State Tax Commission. Property Tax Division,Company assessment books,"1912-1914, 1935-1944.",chronological thereunder by company thereunder by county,"These two volumes show assessments and assessments for natural resource and utility companies. They show the assessment on each company and then how it is broken down\, according to which schedules\, for holdings in various counties.",,,
13038,Department of Health and Human Services. Division of Child and Family Services. Manti Office,Adoption records,1960-,Alphabetical by surname,"These records document adoption placements for children whose birth parents have either been deprived of or have permanently relinquished their parental rights. Information includes face sheet\, intake information\, social history\, closing information\, medical\, genetic\, and birth information\, educational records\, psychological evaluations\, birth certificates\, legal documents\, adoption reports\, summons\, paternity rights\, administrative reviews\, investigative reports\, handwritten notes\, financial reports\, and correspondence.",Permanent. Retain for 25 year(s),Controlled,
13060,Sanpete County (Utah). County Recorder,Condominium maps,undated,,"These are ""standard size original linen maps made by a registered Utah land surveyor\,"" recorded with the county recorder. They include ""a description of the surface of the land included within the project\, including all angular and linear data along the exterior boundaries of the property ._._._ linear measurements and location\, with reference to the exterior boundaries\, of building or buildings ._._._ diagrammatic floor plans _._._._ description or delineation of the boundaries of the unit or convertible space _._._._ a distinguishing number or other symbol for every physical unit identified on the record of survey map; ._._._ to the location and dimensions of all easements appurtenant to the land included in the project; the 'convertible space' for each space"" (UCA 57-8-13(1)_ (1990).",Retain permanently,Public,
13096,Juab County (Utah). Probate Court,Minutes,1859-1866.,Chronological by date.,"The Juab County Probate Court clerk kept minutes of the court's quarterly meetings. Probate courts held jurisdiction in criminal and civil matters including divorce\, naturalization\, and estate settlement. Court minutes summarize court actions and proceedings. The earliest minutes appear in the second half of volume A of the Juab County Court (aka Commission) minutes.",,Public,0.20 cubic foot 2 microfilm reels
12968,Board of Education. Office of Education. Child Nutrition Section,Food distribution processor files and general correspondence,ca._1935-,"Chronological by fiscal year, thereunder alphabetical by processor name","United States Department of Agriculture (USDA) commodities are distributed to schools and day care agencies through the Child Nutrition Program of the Utah State Office of Education (USOE). Some recipients have their commodities shipped to processing firms which use the commodities to make a finished food product\, such as making pies from fruit. These records document the activities of the processors in this program. Included are master agreement files and performance reports. The master agreement records consist of a Destination for Delivery of Donated Foods form indicating the name of the distributing agency (USOE)\, processor name\, method of delivery\, contact person to receive forwarding notice\, types of outlets served by the,processor\, and type of warehouse; an agreement showing the name of the distributing agency\, plant name\, processing company identification with contact person\, terms of agreement\, description of commodities\, quantity and value of items received\, nutritional information on final product USDA certification; and any associated correspondence between Child Nutrition and the processing firm. Includes general correspondence that was distributed to all recipients\, all correspondence to or from the carrier\, and to or from the USDA. The performance reports include a cover letter from the processor\, inventory levels of the commodities held by the processor in total and by end-recipient name\, and quarterly inventory reports. Warehouse and frieght invoices include the breakdown of the monthly billing and a copy of the signed bill of lading.",Retain for 3 year(s),Public,
12978,Board of Education. Office of Education. Applied Technology Education Section,Vocational and applied technology education plan,1970-2001.,Chronological.,"This plan\, produced on an irregular basis\, documents the intentions of the state vocational programs and what they would like to accomplish. It is sent to the federal government\, which reviews the plan. The Applied Technology Section then makes changes as necessary before federal monies are granted. The vocational programs must lead to ""academic and occupational skill competence for a technological society."" Included in the plan are its mission\, goals\, methodology\, performance standards and measures\, budget\, and local applications.",Permanent. Retain for 5 year(s),Public,
13051,East Layton (Utah). City Commission,Criminal justice dockets,undated.,none,,,,2 microfilm reels
13078,Judicial Council. Board of Circuit Court Judges. Circuit Court (Eleventh Circuit),Emery County small claims case files,1978-1980.,Numerical by case number.,,,,2 microfilm reels
13088,Piute County (Utah). County Clerk,Payroll records,1961-,alphanumerical,"This register is a numerical listing by check number and agency codes of all payroll checks issued by the county. It includes code\, date\, warrant number\, name of employee\, social security number\, types and amounts of individual deductions\, and may include hourly rate\, and number of hours worked. Though this register is frequently used to reference specific payroll checks\, it might be the only record of employee salaries and would then serve the same retirement purpose as the Employee earnings history files.",Retain for 65 year(s),Public,1 microfilm reel
13052,Iron County (Utah). Clerk of the Probate Court,Parowan justice court records and William Dame correspondence,1850-1887.,none,"Contains a justice of the peace docket for Parowan. Also contains personal correspondence of William Dame including territorial militia\, Mountain Meadows\, English mission\, etc. Much illegible.",,,1 microfilm reel
13116,Ogden-Weber Technical College (Utah),Student academic records,1970-,Alphabetical by student surname.,"Files containing official documentation listing student's courses\, grades\, credits earned\, and status achieved (e.g. student training files). Often referred to as a transcript.",Retain permanently,Exempt,
13127,Juab County (Utah). County Clerk,Fire department minutes,undated,none,,Retain permanently,,1 microfilm reel
13083,Piute County (Utah). County Commission,Financial records,1958-1969.,none,"Ledger showing income\, expenditures\, and balances in various county accounts.",Permanent. Retain until administrative need ends,,1 microfilm reel
13123,Eureka (Utah),School superintendent census list of children,1880-1898.,none,,,,1 microfilm reel
13156,Box Elder County (Utah). County Sheriff,Civil fee receipts,undated,none,,Retain permanently,,4 microfilm reels
13125,Eureka (Utah),Small claims court records,undated,none,,Retain permanently,,1 microfilm reel
13151,Piute County (Utah). County Auditor,Financial records,undated,none,,Retain permanently,,3 microfilm reels
13175,Millard County (Utah). County Recorder,Annexation maps,undated,,"These are maps of incorporated areas annexed by municipalities. Upon the annexation of the territory a requirement is to immediately file ""a transparent\, reproducible plat or map"" in the office of the county recorder\, ""together with a certified copy of the resolution or ordinance declaring the annexation"" (UCA_ 10-2-415(4a)_(1990)).",Retain permanently,Public,
13178,Millard County (Utah). County Recorder,General filing index,undated,,"This is an index to ""all executions and writs of attachments and any other instruments not required by law to be spread upon the record\,"" (UCA 17-21-6(11) (1990)). The index contains separate columns which include the names of plaintiffs in the execution\, the defendants in the execution\, purchaser at the sale and date of sale\, and filing number of document.",Retain permanently,Public,
13208,Salt Lake County (Utah). County Clerk,Business licenses,i 1895-,none,,Retain permanently,,
13150,Piute County (Utah). County Auditor,Account book,1937-1944.,none,,,,2 microfilm reels
13182,Millard County (Utah). County Recorder,Real estate judgment records and indexes,undated,,"These are recorded ""certified copies of final judgments or decrees partitioning or affecting the title or possession of real property."" The recorder is required to record ""when filed with him for that purpose"" in ""the record of deeds"" (UCA 17-21-10_(1990)). The index is required to be divided into seven columns headed\, respectively: judgment debtors\, judgment creditors\, amount of judgment\, where recovered\, when recovered\, when transcript filed\, and when judgment satisfied (UCA^17-21-6(10)_(1990)).",Retain permanently,Public,
13200,Salt Lake County (Utah). County Clerk,Pawnshop records,1893-,none,,Retain permanently,,
13347,Alta Canyon Recreation District (Utah),Annual financial reports,undated,Chronological,"These are statistical reports on the financial affairs of the entire municipality or a specific department. These reports usually include a statement on the value of all municipally owned property\, and an accounting of all income and expenditures in relationship to the final budget.",Retain permanently,Public,
13386,Alta Canyon Recreation District (Utah),Deductions and other earnings register,undated,,"These registers record\, by department code\, amounts deducted from employees' payroll checks. They are used for reference of retirement and other miscellaneous deductions.",Retain for 3 year(s),Private,
13367,Department of Corrections. Adult Probation and Parole. Region 5. Administration and Cedar City Office,Hurricane office offender criminal histories,1975-,"Chronological, thereunder alphabetical by offender's surname","These are case management files for all offenders on probation or parole. They document the history of the probation or parole. Information includes offender's name\, history of charges\, commitments\, name of offender's case worker\, monthly reports to probation or parole officer\, copies of court records from first offense to the end of probation or parole\, a history of probation or parole written by the officer\, and probation or parole agreement. Includes presentence investigation records (PSI)\, commitment papers\, risk assessment documentation\, probation agreements\, parole orders\, monthly reports\, restitution data\, correspondence\, incident reports\, face sheet\, and case history notes. These records may contain information about medical treatment of psychiatric assessments.",Retain for 10 year(s),Public,
13382,Alta Canyon Recreation District (Utah),Maintenance service requests,undated,Chronological,"These are requests for maintenance\, service\, cleaning\, or repair of vehicles\, equipment\, and buildings\, received from any municipal department.",Retain for 6 month(s) after resolution of issue,Public,
13424,Alta Canyon Recreation District (Utah),Recreation supervisor's daily/weekly reports,undated,,"These report forms are compiled daily or weekly by each crew supervisor. They are used for budget planning and developing future plans. They include date\, crew name\, purpose of job\, list of crew members\, hours worked\, pay amount per hours worked\, total cost of labor\, equipment used\, and amount of rental equipment.",Retain for 1 year(s),Public,
13417,Alta Canyon Recreation District (Utah),Annexation files,undated,,"These files document the annexation of property into municipal boundaries. They usually contain correspondence\, citizens' petitions\, maps\, and the official annexation action approved by City Council (UCA 10-2-401 (2009) to 422 (2007)).",Retain permanently,Public,
13456,Weber County (Utah). County Clerk,Business forms and partnerships affidavits,1913-1963.,Numerical by serial number with alphabetical index,These are affidavits showing ownership of business and partnership agreements.,,,3 microfilm reels
13458,Utah State Tax Commission. Motor Vehicle Enforcement Division,Motor vehicle dealer administrative proceeding records,1990-,"Chronological, thereunder alphabetical by dealer name","These files document investigations conducted by the division concerning motor vehicle dealers or sales people who are suspected of misconduct. They contain procedural investigation information used by the Division of Motor Vehicle Enforcement to revoke dealer licenses when evidence proves misuse of dealer license as authorized by UCA_63-46b_(1993). Information includes investigation reports\, correspondence\, fines\, notices\, suspensions\, license revocations\, and other actions taken by the division against dealers or sales people of new or used motor vehicles.",Retain for 10 year(s),Protected,
13486,Park City (Utah). Administrative Services,Bonding obligations,undated,none,These are certificates sent to the municipality by the paying agent which track pay and destruction of bond coupons.,Retain permanently,Public,1 microfilm reel
13452,Wayne County (Utah). County Treasurer,Financial aid dead files,undated,alphabetical by surname,,,,
13461,Springville (Utah),Library accessions,1926-1966.,Chronological,"These records document the accession of library materials. They include title\, publisher's name\, date ordered and received\, list price\, and discount price.",,Public,
13470,Manti (Utah),Justice dockets,1902-1910.,none,,,,1 microfilm reel
13496,Utah County (Utah). County Clerk,Civil defense crisis relocation plans,1979.,none,"This report was published in September 1979 to plan and coordinate evacuation from Utah County to Duchesne and Uintah County in the event of a nuclear attack. The basic plan\, checklist and coordination with Food\, Fire\, Medical and Health are addressed.",,Public,1 microfilm reel
13542,Uintah County (Utah). County Auditor,Surplus property case files,undated,,"These files document the sale of surplus county property. Includes invitations\, bids\, acceptances\, lists of materials\, evidence of sales\, and related correspondence.",Retain for 6 year(s) after case is closed,Public,
13491,Utah County (Utah). County Treasurer,School district account books,1880-1887.,none,,,,1 microfilm reel
13519,Uintah County (Utah). County Auditor,Vendor list,undated,,"This is a list of vendors providing goods and services to the county. It usually includes names of vendors\, addresses\, phone numbers\, and descriptions of goods or services provided.",Retain until superseded,,
13528,Uintah County (Utah). County Auditor,Income tax files,undated,,"These files contain forms for individual employee's exemptions and withholding taxes. Includes withholding tax exemption certificates\, such as IRS form W-4 and similar tax exemption forms.",Retain for 3 year(s),Private,
13537,Uintah County (Utah). County Auditor,Equalization files,,,"These files document the activities of the Board of Equalization. Includes copies of agenda\, valuation notices\, appraisal reports\, notices of adjustment\, and lists of appeals.",Retain for 4 year(s),Private,
13531,Uintah County (Utah). County Auditor,Abatement card index,undated,,"This card index describes property held by applicants for tax abatements. It is used to reference information on persons receiving tax relief. Includes serial numbers\, names of applicant\, address\, value of property exempt\, amount of exemption\, date of approval and approving initials.",Retain permanently,Public,
13540,Uintah County (Utah). County Auditor,Accounts receivable,undated,,"These records consist of copies of accounts receivables prepared by counties to collect amounts owed by vendors\, organizations\, and citizens having accounts with county agencies.",Retain for 4 year(s),,
13548,Weber County (Utah). County Assessor,Photographs,1978.,undetermined.,"These are microfilmed copies of photographs from the tax appraisal cards. Some of them are identified by serial number while others are identified by address.,These records contain the complete information on the appraisal and assessment of real property. The folders contain the taxpayer's name\, property address\, serial number\, legal description including acreage\, improvements (size\, quality of building\, list of taxable features of improvement and photographs of improvements)\, assessed valuations for land and improvements\, notes regarding Board of Equalization adjustments\, and factoring worksheets.",,Public,3 microfilm reels
13510,Alta Canyon Recreation District (Utah),Accident reports,undated.,Chronological,"These files contain forms\, correspondence and related medical and investigatory records relating to on-the-job injuries\, whether or not a claim for compensation was made. They exclude copies filed in the Personnel files and those submitted to the Utah Industrial Commission.",Retain for 5 year(s),Private,
13532,Uintah County (Utah). County Auditor,Abatement applications,undated,,"These records are used for granting exemption of property taxes for disability\, aged\, veteran status or extreme hardship. The actual numbers and types of abatements vary according to size of the auditor's office. These files contain applications forms completed by taxpayers requesting tax exemption of property tax. Includes applicant's name\, address\, birth date\, age\, social security number; the property serial number; name of county; a series of questions concerning financial situations; numbers of acres; computation of household income; the notarized signatures of applicant and applicant's spouse; all necessary supporting documentation; and action taken. Since abatement records are historically valuable\, the retention of these records is dependent upon which records are created by the office.",Retain for 6 year(s),Private,
13533,Uintah County (Utah). County Auditor,Abatement register,undated,,"This computer printout lists the names of persons receiving tax exemptions because of disability\, age\, veteran status or extreme hardship. The register also lists all parcels owned and the amount of abatement\, and status (widow\, orphan\, veteran\, indigent\, blind or disabled).",Retain until superseded,Public,
13545,Weber County (Utah). County Treasurer,Disbursements,1980-1983.,chronological,"These records document the use of funds. Included are employee payroll\, building maintenance and any other disbursements.",,Public,2 microfilm reels
13570,Uintah County (Utah). County Auditor,Time sheets,undated,,"These are records which verify hours worked\, sick leave\, vacation\, overtime\, and holidays earned and taken by county employees.",Retain for 3 year(s),Private,
13579,Uintah County (Utah). County Clerk,Contracts,undated,,"These files contain official agreements enforceable by law\, to acquire or incur services\, products. File may also include ordinances\, bonds\, job specification books\, and related correspondence.",Retain permanently,,
13565,Uintah County (Utah). County Auditor,Employee wage record,undated,,"These files contain memoranda\, copies of payrolls\, checklists\, and related certification sheets. They also include security copies of documents prepared or used for disbursement\, along with supporting documentation. Please refer to Schedule 8\, Item #4 ""Employee Earnings History Files\,"" if an earning history file/card is not maintained.",Retain for 3 year(s),Private,
13573,Uintah County (Utah). County Clerk,Agreements,undated,,"These files contain official agreements enforceable by law\, to acquire or incur services\, products. File may also include ordinances\, bonds\, job specification books\, and related correspondence.",Retain permanently,,
13589,Uintah County (Utah). County Clerk,Vehicle registration certificates,undated,,These motor vehicle registration forms document county ownership.,,Public,
13568,Uintah County (Utah). County Auditor,Surplus property files,undated,,"These files document the sale of surplus county property. Includes invitations\, bids\, acceptances\, lists of materials\, evidence of sales\, and related correspondence.",Retain for 6 year(s) after final action,Public,
13585,Uintah County (Utah). County Clerk,Proof of publication,undated,,"These files contain evidence of the publication of a document or public notification appearing in a local newspaper\, usually for hearings\, sale of bonds\, budget\, and council meetings",Retain for 6 year(s),,
13604,Uintah County (Utah). County Auditor,Loan disbursements records,1991-,Alphabetical by project name,"These records document the disbursement of funds from the State Community Impact Board (CIB). The CIB makes funds available that are ""received by the state from federal mineral lease revenues ._._. to be used for the alleviation of social\, economic\, and public finance impacts resulting from the development of natural resources in the in the state"" (UCA_9-4-301_(1993)). The CBI makes low interest (one-half percent) loans available to ""state agencies and to subdivisions which are or may be socially or economically impacted\, directly or indirectly\, by mineral resource development for: planning\, construction and maintenance of public facilities\, and provision of public facilities"" (UCA_9-4-305_(1993)). The county commission requests funds for,specific projects (i.e.\, multi-use building at the fairgrounds). If project is approved\, funds are then deposited in a Trust Fund Account in a local bank. The private contractor submits bills to the Trust Account. These records include copies of contractor billings and a bank disbursement report showing the amount and purpose of the disbursement.",Retain for 4 year(s),Public,
13582,Uintah County (Utah). County Clerk,Oaths of office,undated,,"These records are the official oaths of persons elected or appointed to county positions. They are used to verify that oaths are given in accordance with the Utah State Constitution (Art. IV\, Sec. 10). Before entering into the duties of all elected and appointed officials ""shall take and subscribe to a specified oath or affirmation."" All oaths and bonds for county officials ""shall be filed with the county clerk\, except for the county clerk which shall be filed with the county treasurer"" (UCA 52-1-3 (1990)).",Retain permanently,Public,
13609,Uintah County (Utah). County Clerk,Election returns and ballots,1880-,Chronological,"These are the tapes from electronic counting counting machine. They serve as the official tally of votes for primary\, special\, and general elections.",Retain for 22 month(s),Public,
13635,Dixie Deer Special Service District (Utah),Work orders,undated,Chronological,"These are authorization forms for repair or maintenance work on department vehicles\, equipment\, or municipally-owned facilities or structures.",Retain for 3 year(s),Public,
13605,Uintah County (Utah). County Auditor,District year-end taxable values reports,1986-,Chronological,"This report documents property tax adjusted values and tax rates after equalization. It is submitted to the State Tax Commission by March 1 of the following year. It is used by the State Tax Commission ""before July 7"" to equalize the assessment of the taxable property of the several counties of the state for the purpose of taxation"" in accordance with UCA 59-2-1009 (1993). The report includes date\, county code\, area code\, tax rate\, numbers and taxable values of all centrally assessed-values (transportation and utilities) and locally-assessed values (residential\, commercial\, industrial\, and agricultural real estate and mobile homes)\, relief values (veterans\, blind\, etc)\, and totals. The State Commission maintains its copy for 7 years (Series 6610).",Retain for 2 year(s),Public,
13649,Dixie Deer Special Service District (Utah),Cross connection control,undated,Chronological,"These files monitor potential or actual water system health hazards within specific premises. They are used to determine compliance with state laws\, schedule surveys\, and to write reports. They include various reports\, surveys\, and related correspondence.",Retain for 3 year(s) after final action,Public,
13633,Dixie Deer Special Service District (Utah),Community development block grant (CDBG) files,undated,Chronological,"This is the original application and final report for projects funded under Community Development and Block Grant (CDBG) funds. These projects include both direct grants and regrants. Under the federal guidelines\, agencies are required ""to maintain records in sufficient detail to demonstrate compliance with the provisions"" concerning affirmative action\, labor\, and environmental standards (24 CFR 570.611(f) (1992)).",Retain permanently,Public,
13647,Dixie Deer Special Service District (Utah),Lawsuit case files,undated,Alphabetical,"These are case files for routine lawsuits filed by the city and those filed against the city. They are used in pleading cases in court and later for research purposes. They contain various court pleadings\, research material\, and attorneys' notes.",Retain for 7 year(s) after case is closed,Protected,
12708,Uintah Mosquito Abatement District (Utah),Vehicle maintenance records,undated,Chronological there under by vehicle number,"These are daily maintenance records on all municipal vehicles. They are used to provide a maintenance history and include work order number\, dates\, maintenance performed\, mileage of vehicle\, problem type\, driver's name\, and action taken.",Retain for 3 year(s) after disposition of asset,Public,
13062,Sanpete County (Utah). County Recorder,Federal tax lien notices and certificates of discharge,1970-,,"These are notices of liens against persons for delinquent income tax under the Internal Revenue Code and filed with the county recorder ""of the county within which any property subject to such lien is situated"" (UCA 38-6-1 (1990)). ""The certificate of discharge of any tax lien issued by the collector of internal revenue\, or other proper officer\, is filed in the office of the county recorder where the notice of lien is filed"" (UCA 38-6-3_(1990)). The index contains name and residence of taxpayer named in the notice\, collector's serial number\, date and hour of filing\, the amount of lien with interest\, penalties\, and costs\, and date of release of lien (UCA 38-6-2 (1990)). The county recorder is also required to index the certificate of discharge (UCA 38-6-3 (1991)).",Retain for 7 year(s) or until resolution of issue,Public,
13057,Sanpete County (Utah). County Recorder,Abstract records,undated,"Numerical by book number, thereunder by page number","These records contain the history of property ownership by providing ""a true chain of title to each tract or parcel and the encumbrances thereon as shown by the records of the office"" by geographical location (UCA 17-21-6(6) (1990)). They contain the date and character of the instrument\, book and page\, entry number\, and legal description.",Retain permanently,Public,26 microfilm reels
12746,Utah Board of Higher Education,Fixed asset inventory,1969-,Chronological,"These records are used to track and control capital outlay such as office equipment (chairs\, typewriters\, etc.) and other fixed assets including tools\, machinery\, and other large equipment.",Retain for 2 year(s),Public,
13090,Piute County (Utah). County Clerk,Fee book,1896-1942.,none,,,,1 microfilm reel
13108,Juab County (Utah). County Recorder,Water records,1870-1881.,none,,,,3 microfilm reels
12705,Uintah Mosquito Abatement District (Utah),Daily work logs,undated,Chronological,"This daily log is maintained by each work crew to verify work completed. This log includes date\, work order number\, location\, job requirements\, date completed\, equipment used\, and initials or crew chief's signature.",Retain for 2 year(s),Public,
13071,Sanpete County (Utah). County Recorder,Subdivision maps,undated,,"These are maps for new subdivisions. Before a subdivision is officially created a subdivision map must be recorded with the county recorder (UCA 10-9-26; 57-5-3 (1990)). All subdivisions must be approved by the ""the legislative authority of the city or town in which such land may be situated\, or in the absence of such legislative authority by the legislative authority of the county in which the town is situated\,"" before the subdivision map is recorded by the county recorder (UCA 17-21-8 (1990)).",Retain permanently,Public,
13079,Emery County (Utah). County Recorder,Mechanics liens,1891-1946.,none,,,,1 microfilm reel
13089,Piute County (Utah). County Clerk,Warrant registers,1969-,none,"These registers are numerical listings of check numbers of all checks issued by county. They include vendor number\, name\, date of payment\, invoice number\, and/or purchase number\, account debit\, description of expenditure\, and amount.",Retain permanently,,1 microfilm reel
13069,Sanpete County (Utah). County Recorder,Powers of attorney index,undated,,"These alphabetical indexes are used to access information concerning the granting of powers of attorney located within the official records. Each page is ""divided into seven columns\, namely: 'date of filing\,' 'book\,' 'page\,' and 'entry number\,' 'from\,"" 'to\, 'revoked'"" (UCA 17-21-6(8) (1990)).",Retain permanently,Public,
12704,Uintah Mosquito Abatement District (Utah),Buildings and grounds maintenance logs,undated,Chronological,This log records all repairs made to municipal buildings and grounds. It is used to verify that repairs were made.,Retain for 3 year(s),Public,
12715,Uintah Mosquito Abatement District (Utah),Workers' compensation claim files,1993-,Alphabetical.,"These are records about on-the-job injuries or job related disabilities\, regardless of whether claims for compensation were made. See Utah Code 34A-2 for Workers' Compensation Act.",Retain for 10 year(s) after resolution of issue,Public,
12724,Uintah Mosquito Abatement District (Utah),Insurance reports,undated,Chronological,These reports are used for the reference and generation of claim files.,Retain for 12 year(s),Public,
12734,Uintah Mosquito Abatement District (Utah),Larvae count records,undated,Chronological,"These records are used to document the numbers of mosquitos that are trapped each night in light traps. This information is used to determine if the spraying in the area was adequate\, if not spraying will be repeated. Includes date and time\, location\, truck number\, trap number\, date\, weather conditions\, and number of mosquitos trapped and larvae counted.",Retain for 3 year(s) after completion of publication or report,Public,
12784,Board of Education. Office of Education. Education Equity Section,Race desegregation correspondence,1984-,Alphabetical by surname of corresponding employee,"This series includes the correspondence of Equity personnel concerned with the section's race desegregation programs. The correspondence could be with anyone\, but would generally be with school districts\, schools\, or the U.S._government.",Permanent. Retain for 5 year(s),Public,
12812,Board of Education. Office of Education. Education Equity Section,Telephone bills,1987-,Chronological by bill date,"These records include copies of the phone bills received by Internal Accounting for Educational Equity. Educational Equity receives much of its funding through federal grants\, so records of expenditures of these funds are subject to audit by the federal government. Shown are the phone numbers to and from which the calls are made\, the date and time of the calls\, and the duration of the calls. In addition\, the cost codes for the different federal programs are shown to indicate the source of funds used to pay the bills.",Retain for 5 year(s),Public,
12753,Utah Board of Higher Education,Public request forms,1980-,Chronological,Requests for Information forms and other miscellaneous data given to the public by the financial office of the State Board of Regents.,Retain for 1 year(s),Public,
12807,Board of Education. Office of Education. Education Equity Section,"Math, Engineering, and Science Achievement program files",1988-,"Alphabetical by school district, thereunder by school","The Math\, Engineering\, Science Achievement (MESA) Program is designed to encourage women and minorities to enter undergraduate studies in math\, engineering\, and science. This program is administered at the University of Utah\, which is responsible for the official records. The records kept by Educational Equity show the application for funds by local school districts and whether or not funding was authorized.",Retain for 3 year(s),Public,
12817,Board of Education. Office of Education. Education Equity Section,Travel expenditures log,1990-,"Alphabetical by program name, thereunder chronological","These records include a Request for Approval of Trip form (DF-5)\, which shows the planned itinerary and the costs of the trip. Supporting documentation\, such as conference agenda\, are attached. Upon completion of the trip\, a DF-5A Reimbursement form is completed. In addition to this documentation on each trip taken by agency employees\, the series contains program budget sheets which have been balanced with the travel information. Equity employees each have a corporate credit card which is used to pay for travel and conference expenses. The employee pays this bill and is reimbursed by the agency. These records document the agency payment to the individual employee.",Retain for 5 year(s),Public,
12794,Utah County (Utah). County Clerk,Appointment book and election returns,1895.,Chronological,Lists appointments scheduled in Utah County for October 1895. Also shows election returns for the county in 1894 and 1895.,,Public,
13132,Box Elder County (Utah). County Recorder,Tract index to towns,1938-1986.,Chronological,"These records contain the history of property ownership by providing ""a true chain of title to each tract or parcel and the encumbrances thereon as shown by the records of the office"" by geographical location (UCA 17-21-6(6) (1995)). They contain the date and character of the instrument\, book and page\, entry number\, and legal description.",,Public,43 microfilm reels
12848,Board of Education. Office of Education. Teaching and Learning,Background check release forms and fingerprint cards,1991-,Chronological by the date returned from the Bureau of Criminal Identification,"The Certification Section is responsible for having background checks done on new applicants for certification\, according to 53A-6-103(4) (1988). This includes a criminal background check which is performed by the Utah Bureau of Criminal Identification (BCI) and is valid for six months. A release form is signed which authorizes the background check to be performed. This form consists merely of a statement authorizing the investigation and the signatures of the applicant\, a witness\, and a Certification officer. A set of fingerprints is also taken on a fingerprint card which is returned to the applicant upon completion of the background check. These materials are then sent to BCI. Upon return from BCI\, the release form will either have a stamp,indicating that no criminal record was found\, or (where a past criminal record is present) a rap sheet is returned\, and this material is turned over to the Professional Practices Section. The only records maintained by Certification would be the release form indicating that no criminal record was found.",Retain for 6 month(s),Public,
13195,Salt Lake County (Utah). County Clerk,Election records,1900-1917; 1930-1956.,None.,"Includes precinct registration talleys\, oaths of judges of elections\, election results\, election laws\, etc.",,Public,1 microfilm reel
12823,Board of Education. Office of Education. Education Equity Section,Emergency immigrant grant files,1986-,"Chronological, thereunder alphabetical by school district","The United States Department of Education has a program of assistance for people classified as emergency immigrants. Specific guidelines must be met to fit this classification\, and the program is administered in Utah by Educational Equity. The grants are used by school districts for planning\, developing\, and evaluating projects to assist the educational needs of immigrants. These files contain requests\, which document the number of qualifying students\, from school districts for funds and the apportionment of the federal money among those districts which are granted funding.",Permanent. Retain for 5 year(s),Public,
12841,Utah State Tax Commission. Division of Operations,Miscellaneous tax system,1993-,Alphabetical by tax type.,"This computer system documents all minor and miscellaneous taxes collected by the Utah State Tax Commission\, in the management of various programs to govern the receipt\, billing\, crediting\, filing and accounting of these taxes. Information includes taxpayer name\, address\, phone number\, account number; filing period\, tax due date\, tax liability and payments\, non-filing information\, penalties and interest\, and other data collected from the tax payer and returns. Also contains tax information from cigarette\, motor fuel\, lubrication oil\, circuit breaker\, and port of entry taxations.",Retain for 15 year(s),Protected,
12837,Board of Education. Office of Education. Office of Human Resource,Equal Employment Opportunity discrimination complaint case files,1984-,"Alphabetical by type, thereunder chronological by year, thereunder alphabetical by employee surname","These files include those complaints filed by employees alleging illegal discrimination. The case files may include any or all of the following documents:__employee statements\, witness statements\, reports or transcripts of hearings or interviews\, examiner's findings and recommendations\, exhibits\, and requests for reconsideration. These files are interfiled with Adverse action files (series 12835) and Grievance/appeal files (series 12836).",Retain for 7 year(s),Private,
12855,Sandy (Utah). Fire Department,Exposure reports,undated,Chronological,"This report is completed when a fire fighter is exposed to toxic fumes\, smoke\, or chemicals during the course of fire fighting. It is used to verify exposure in case of illness. It includes name of employee\, position\, station\, address where injury occurred\, name and type occupancy\, date and time of exposure\, incident number\, description of exposure\, duration of exposure\, symptoms present\, date and signature of employee\, and date and signature of supervisor.",Retain for 50 year(s),Controlled,
12866,Board of Education. Office of Education. Services for At-Risk Students,Drug-Free Schools Program grants to school districts,1984-,"Chronological by fiscal year, thereunder alphabetical by school district","These records concern grants administered by the Services for Students At-Risk Section for the distribution of money received by Utah under Title V of the Elementary and Secondary Education Act (P.L._89-10). The records include warrant requests\, indicating the name and number of the vendor\, a bill from the vendor\, description and cost of items purchased\, and accounting information such as the control number\, organization code\, account\, and the signature of the administrator who is to be charged; Awarded Funds Approval Forms showing an abstract of the expenditures\, the objective of the award\, funding source and type\, Utah State Office of Education distribution codes\, and approval by the associate superintendent\, director of Finance\, controller\, and superintendent for public instruction; and correspondence related to the grants.",Retain for 5 year(s),Public,
12876,Sandy (Utah). Sandy Police Department,Internal affairs case files,undated.,Alphabetical,"These files contain records relating to the internal affairs of the police department. They involve investigations of alleged officer misconduct including all records relating to the initiation\, investigation\, and disposition of each case.",Retain for 2 year(s),Protected,
13153,Duchesne County (Utah). County Assessor,Insurance and property control reports,undated,chronological,"Insurance & property control reports detail cost\, value\, aquisition date and asset numbers taken in inventory. Records may include class code reports\, equipment inventory\, invoices and other asset information.",Retain permanently,Public,9 microfilm reels
12863,Board of Education. Office of Education. Services for At-Risk Students,Chapter 1 grants to school districts files,1984-,"Chronological by fiscal year, thereunder alphabetical by school district","These records concern grants administered by the Services for Students At-Risk Section. The grants are the distribution of money received by Utah under Title I\, Chapter 1 of the Elementary and Secondary Education Act (P.L._89-10). Included are warrant requests\, indicating the name and number of the vendor\, a bill from the vendor\, description and cost of items purchased\, and accounting information such as the control number\, organization code\, account\, and the signature of the administrator who is to be charged; Awarded Funds Approval Forms\, showing an abstract of the expenditures\, the objective of the award\, funding source and type\, Utah State Office of Education distribution codes\, and approval by the associate superintendent\, director of Finance\, controller\, and superintendent for public instruction; and correspondence related to the grants.",Retain for 5 year(s),Public,
12881,Sandy (Utah). Sandy Police Department,NCIC wanted persons files,undated.,Chronological,"These files contain forms used to enter information on the NCIC system. The three separate forms used are stolen articles report\, stolen or missing guns report\, and wanted persons or missing juveniles report.",Retain for 1 year(s) after resolution of issue,Exempt,
12897,Board of Education. Office of Education. Services for At-Risk Students,School-based interagency collaboration rejected requests for funds applications,1993-,"Chronological by fiscal year, thereunder alphabetical by school district.","Rejected or withdrawn grant applications\, memoranda\, correspondence\, and other records relating to the decision to reject the grant proposal.",Retain for 7 year(s) after resolution of issue,Public,
12869,Board of Education. Office of Education. Services for At-Risk Students,Special education grants to school districts,1984-,"Chronological by fiscal year, thereunder alphabetical by school district","These records concern grants of money received by Utah under the Individuals with Disabilities Education Act (P.L._99-457)\, which funds are administered by the Services for Students At-Risk section. The records include warrant requests\, indicating the name and number of the vendor\, a bill from the vendor\, description and cost of items purchased\, and accounting information such as the control number\, organization code\, account\, and the signature of the administrator who is to be charged; Awarded Funds Approval Forms showing an abstract of the expenditures\, the objective of the award\, funding source and type\, Utah State Office of Education distribution codes\, and approval by the associate superintendent\, director of Finance\,,controller\, and superintendent for public instruction; and correspondence related to the grants.",Retain for 5 year(s),Public,
13203,Salt Lake County (Utah). County Clerk,Stock certificates,1904-1930.,none,"Paper are stock certificates issued to the Salt Lake County Clerk in the East Jordan Irrigation Co (1904-1920) and the Big Cottonwood Lower Canal Co (1913). Film includes certificates from the Midvale State Bank\, Plumas Mine\, and Columbia Trust Co.",,,
12906,Board of Education. Office of Education. Services for At-Risk Students,Local interagency council applications,1991-,Alphabetical by name of local interagency council.,"Under the Agencies Coming Together for Children and Youth at Risk Act (UCA 63-75-1\, et seq.)\, local interagency councils (LICs) may be formed to assist in providing services to youth who are at risk and need service intervention from more than one agency. LICs include representatives from child welfare\, mental health\, education\, juvenile justice\, youth corrections\, substance abuse\, health\, developmental disabilities\, and parents. LICs may receive state money on a non-competitive basis; however\, they must apply for the funds. This series includes the applications for funds\, correspondence\, and any other documentation related directly to the LIC applications. The application includes the name\, address\, and phone numbers of the LIC; geographic area,served by the LIC; proposal contact person's name\, title\, agency\, address\, and phone numbers; agency acting as the fiscal agent\, including address\, phone numbers\, federal identification number; LIC membership names\, titles\, and agency affiliation; target population; LIC mission statement; relationship between the LIC and other local programs; number of students to be served with these funds; description of services to be provided; and budget information.",Retain for 7 year(s) after expiration of contractual agreement,Public,
12943,Board of Education. Office of Education. Child Nutrition Section,Child and Adult Care Food Program claim for reimbursement files,1975-,"Chronological by fiscal year, thereunder numerical by contract number, thereunder chronological by month","The Child Nutrition Programs (CNP) section is responsible for immediate oversight of the participants in the Child and Adult Care Food Program. This is a federal program under the responsibility of the United States Department of Agriculture (USDA). These records document how funds are used in the program by recipients and the amounts which need to be reimbursed by the USDA. Included are recipient allotment memos showing the revenue received by the recipient for the current and immediately prior fiscal years\, the amount budgeted for the recipient\, and allotments for the current month including any late claims; a ledger of payments which indicates reimbursement rates for different types of meals provided\, number of those meals\,,reimbursement allotments\, and annual totals for each of these categories; requests for reimbursement which generally indicate the name of the sponsoring organization\, number of sites\, enrollment or daily attendance\, meal categories and their corresponding reimbursement rates\, number of meals and reimbursement amount claimed\, and certification by the preparer of the form.",Retain for 3 year(s) after completion of publication or report,Public,
8512,Workers Compensation Fund Division. Administration,Budget and planning files,1979-1990.,Chronological by date.,"These are papers used to assist in the preparation of the division budget to justify budget requests presented to the department director. These files include working papers cost statements\, and rough data accumulated in the preparation of annual budget estimates - including duplicate appropriation language sheets\, narrative statements\, and the bureau's copies of reports submitted to the budget office. It also contains reports on the status of appropriation accounts and apportionment. This information is used to justify budget requests. Budget summaries: low organizational number\, program number\, the fiscal year involved\, the budget number\, and a breakdown of budget items by classification showing the total budget allocation per item\,,account classification\, amount of the annual work program\, the allotment year-to-date\, the current month's expenditures\, the year-to-date expenditures\, and the uncommitted allotment balance. Management Productivity Reference files: contains quarterly and annual reports regarding the effectiveness of the fund as a whole and by bureau. It measures the number of claims processed as opposed to the number from the previous quarter and year. It shows the number of audits that the Fund has conducted on policy holders\, the totals of premiums collected\, the number of new policies written\, and the totals of dividends issued to policy holders. Workload increase requests: gives the year of the request\, an analysis of alternative\, the specific request\,,Schedule Six data\, posting control information\, the additional funds needed to meet the workload increase and the means of securing the funds\, a breakdown of the increased staffing needed including the title and grade of the positions\, the additional salary and benefits costs\, and a breakdown of the increases in other expenses such as travel and space.",Retain for 3 year(s),Public,
8624,"Department of Natural Resources. Division of Oil, Gas, and Mining. Minerals Reclamation",Minerals regulatory program exempt mine case files,ca. 1971-2009.,Numerical by company number,"These are the files of non-coal mines that disturb less than five on-site acres of land. Includes annual operations and progress reports\, file updates\, inspection reports\, escrow or surety agreements\, written responses to inspection reports\, and notification of violations found and what must be done to bring the mine into compliance. Information includes the mine name\, the permit number\, the type of minerals mined\, the state or federal lease number\, special use permits\, the acreage disturbed\, the soil tabulation chart\, and a record of reclamation activity.",Permanent. Retain for 10 year(s) after case is closed,Public,
8518,Workers Compensation Fund Division. Administration,Policies and procedures,1977-1990.,Alphabetical by subject.,"These are the policies and procedures that govern the operation and the administration of various programs in the division. This record includes copies of memos\, sample letters\, and forms stating procedures to be followed by division employees. It also includes the date of the memorandum\, subject of the memo\, and the policy or procedure to be implemented\, procedures and policy for employee leave\, exercise\, employee benefits\, incentive awards\, training\, performance plans and appraisals\, filling positions\, employee compensation\, and employee conduct and development.",Permanent. Retain until superseded,Public,
8620,"Department of Natural Resources. Division of Oil, Gas, and Mining. Oil and Gas Conservation",Inspection and enforcement seismic exploration records,1984-,Numerical by oil and gas exploration number,"The agency has oversight responsibility for the spacing and location of oil and gas wells. Seismic contractors conduct seismic explorations in order to identify the best location for the drilling of wells. Contractors apply to the division for an exploration permit and submit final reports after the operation so the division can ensure that the exploration operations comply with all appropriate state regulations (R649-3-26(2016)). Records include approval documentation\, inspection and completion reports\, maps and plats\, as well as an index.",Permanent. Retain for 10 year(s),Public,
8646,Department of Health and Human Services. Division of Substance Use and Mental Health. State Hospital,Shift Supervising RN Report,1986-,Chronological.,"This is a record documenting activities which occurred during each shift. This record is used to pass information along from one shift to another. The report includes a record of events in the hospital by date and time\, a description of the incident and the names of the individuals involved.",Retain for 1 day(s),Controlled,
8669,Department of Transportation. Planning and Investment. Environmental,United States Soil Conservation Service evaluation files,1983-,None,"These files indicate the determination of land values for future purchase by the department. The data in these files include soil types\, description of terrain\, topographical maps\, and evaluations of parcels of land considered for purchase.",Retain for 3 year(s) after completion of publication or report,Public,
8626,"Department of Natural Resources. Division of Oil, Gas, and Mining. Minerals Reclamation",Minerals regulatory program mine case files,ca. 1971-,Numerical by mine number,"Information includes the notice of intent\, annual operations and progress reports\, file updates\, inspection reports\, and notification of violations found and what must be done to bring the mine into compliance. Information includes the mine name and location\, the permit number\, the types of minerals mined\, the state or federal lease number\, special use permits\, the acreage disturbed\, the soil tabulation chart\, and a record of the reclamation activity.",Permanent. Retain for 50 year(s),Public,
8671,Department of Transportation. Project Development. Materials and Pavements Division,Bridge inspection workbook (concrete),1983-,Alphanumerical by project number,"These workbooks contain data on fabrication and inspection of concrete bridge girders to ascertain compliance with construction and safety regulations. They include notes on inspection\, manufacturing certifications of materials\, and findings of the inspection.",Permanent. Retain for 10 year(s),,
8692,Salt Lake City (Utah). Division of Building Services and Licensing,Building permit database,1977-,None,"This is an automated system of building\, plumbing\, electrical\, demolition\, and general permit information. It is used for reference purposes to document when permits were issued. The information is backed up on tape every two weeks. This system includes permit number\, address\, date issued\, estimated cost\, permit fee amount\, nature and type of construction\, square footage\, information concerning inspections\, stop work orders\, zoning and housing enforcement cases\, and related inspections.",Permanent. Retain for 2 year(s),,
8707,Salt Lake City (Utah). Department of Airports,Construction meeting minutes,1978-,Chronological,"These minutes record the proceedings of various engineering meetings between contractors and airport personnel\, architectural firms and airport personnel\, and construction progress staff meetings. They are used for verification purposes and to document decisions.",Permanent. Retain for 2 year(s),,
8673,Department of Transportation. Office of Planning and Programming,State roads photologging films,1977-2013.,"Alphabetical by county, thereunder numerical by state route or highway number.","These are 35mm photologging films of state roads used as a cost-saving device to visually portray physical characteristics of the highway in order to design maps\, the placement of signs\, and new surfaces of existing state roads without actually visiting the site. The films are also used in court to indicate accident sites and determine validity of allegations as to the condition of the road and placement of signs. The films are updated every five to six years. The color pictures include images of highway segments that show right-of-way and surroundings. Each frame identifies the milepost\, date film was taken\, time of day\, side slope of the road\, surface roughness\, horizontal curvature\, and grade. The beginning of each roll of film indicates county\, highway number\, number of reels involved\, and direction of the camera.",,Public,58.00 cubic feet
8702,Salt Lake City (Utah). Department of Airports,Project data files,1940-,Numerical by project number,These project files concern airport construction projects. They are used to document airport construction from the award of the bid until the completion of the final inspection. These files include 'Notice to Proceed' letters; abstract of bids; letters regarding the progress of the project; and related correspondence regarding payments made and testing schedules.,Permanent. Retain for 7 year(s),,
8711,Salt Lake City (Utah). Department of Airports,Daily log books,1978-2018.,Numerical by project number,These daily log books are kept by inspectors and project engineers on the progress of each airport construction project as required by the Federal Aviation Administration. They are used for verification purposes of what happened on a particular day. These books include name and number of project; time of day; weather conditions; any unusual occurrence on project; and notes of conversations with contractor.,Retain for 7 year(s) after end of project or program,,
8719,Salt Lake City (Utah). Department of Airports,Building monitor system,1985-2018.,None,"This is an automated system that monitors the status of building equipment\, fire and security alarms\, and screening areas to alert personnel of any existing problems. Six continuous computer printouts are created from the system. This information is used only for monitoring purposes and has no value once existing problem has been corrected. This system includes date\, time\,kilo watt peak demand and consumption\, and setpoint (highest kilowatt point that can be reached before creating a problem).",Retain until resolution of issue,,
8723,Salt Lake City (Utah). Department of Airports,Fund records,1979-2018.,Alphabetical by category,"These financial records document the expenditure of all airport funds. These funds include the bond fund\, construction fund\, enterprise fund\, improvements fund\, and the revenue fund. They are used for budget purposes. These records include balance sheets\, correspondence\, chronological events\, and applications for airport funds.",Retain for 55 year(s),,
8739,Salt Lake City (Utah). Department of Airports,Daily cash receipts,1949-2018.,Chronological,"This log of bank deposits record daily banking transactions. It is used for budgeting purposes. This log includes date\, amount per deposit\, amount per input validation\, invoice number per synopsis\, invoice number per revenue distribution\, amount per revenue distribution\, and initials and date of person prepared by and approved by.",Retain for 3 year(s),,
8755,Salt Lake City (Utah). Department of Airports,Notice to airman forms,1983-2018.,Chronological,"This five-part notification form is sent to the control tower (2 copies)\, flight service station (1 copy)\, fire station (1 copy)\, and a copy is kept by Airport Operations on any runway closures due to nonstandard operating conditions. Individual pilots are notified by radio. It is used to document such closures and compliance to FAA regulations. These forms include date; time; name and title of person issuing; number; effective time; effective date; day; description of notice; listing of notification given by person receiving\, time and date.",Retain for 5 year(s),,
8763,Salt Lake City (Utah). Department of Airports,Operation's manual,1984-2018.,None,"This manual documents the policies and procedures for both Airport II and the International Airport in compliance with FAR\, part 139. They provide the policies and procedures for operating both airports. The manual is organized into nine sections with eighteen appendixes and two attachments.",Retain for 20 year(s),,
8722,Salt Lake City (Utah). Department of Airports,"Salary, price and rate surveys",1976-2018.,Alphabetical by category,"These informational surveys are generated or received by the airport. They are used to provide equitable salary information\, set standards for various prices at the airport\, assist in land appraisals\, and establish parity in rates and charges among comparable U.S. airports. These surveys include rates and charges for concessionaires\, terminal rents\, contractual rates\, food and beverage prices\, land rates\, cargo charges\, employee salaries\, insurance costs\, public opinion on various issues\, and statistical information.",Retain for 15 year(s),,
8754,Salt Lake City (Utah). Department of Airports,Airfield inspections files,1983-2018.,Chronological,"These files record airfield inspections made at the airport on runway conditions\, fire and rescue facilities\, ground vehicle control\, obstructions\, public protection\, bird hazards\, construction and other unserviceable areas\, wind-indicating devices\, standby power system\, fuel farms\, lift stations\, and nightly inspection of lighting. The files are maintained in compliance with the Federal Aviation Administration regulations. These files include date\, time of inspection\, date\, shift\, inspector's names\, a checklist of items to be checked\, present condition\, and action taken.",Retain for 5 year(s),,
8913,Salt Lake City (Utah). Department of Public Works. Division of Engineering,General correspondence files,1975-,Numerical by category,"These are transitory general correspondence files. They are maintained by the Engineering Division and concern general engineering\, but are not related to any specific city project nor are they administrative in nature.",Retain for 6 year(s),,
8735,Salt Lake City (Utah). Department of Airports,Airport authority minutes,1980-,Chronological,These minutes of regularly scheduled and special meetings record the activities of the Airport Authority Board. The board is appointed by mayor to oversee airport activities and to approve every contractual record. The minutes are used for research purposes.,Retain permanently,,
8751,Salt Lake City (Utah). Department of Airports,Construction project files,1940-,Numerical by project number,"These project files record all monies spent in the construction of airport facilities. They are used by the auditors to balance the general ledger for capitalization purposes. These files include extra work orders\, contract payment letters and balance sheets.",Retain permanently,,
8767,Salt Lake City (Utah). Department of Airports,Ultralights information files,1984-2018.,None,"These informational files concern ultralights (small\, one person aircraft which are prohibited in airport air space) activities at the International Airport and Airport II. These files include regulation governing\, orders concerning\, and related correspondence.",Retain for 5 year(s),,
8748,Salt Lake City (Utah). Department of Airports,Gasoline reports,1978-2018.,Chronological,"These monthly reports are submitted to the airport by fixed base operators and gasoline suppliers. They are used to report state fuel taxes and to calculate participatory air carriers rebates. These reports include month and year\, date of each purchase\, amount in gallons purchased\, total gallons\, certification by airport\, signature and title of person preparing report\, and date prepared.",Retain for 3 year(s),,
8764,Salt Lake City (Utah). Department of Airports,Gate card/vehicle sticker records,1985-2018.,Alphabetical by name,"These records list all gate access cards and vehicle stickers issued for the airport. They are used to monitor gate access for security purposes. The listing is updated continuously. These records include person's name\, sticker number\, and information on vehicle or aircraft depending on type of card issued.",Retain until superseded,,
8782,Salt Lake County (Utah). Justice of the Peace : Sandy Precinct,Arrest register,1896-1940.,Chronological.,"This series maintains a history of arrests recording the name of prisoner\, offence alleged\, name of arresting officer\, and remarks. The remarks column usually contains information on the disposition of the case.",,Public,
8921,Salt Lake City (Utah). Department of Public Works. Division of Engineering,Special studies,1901-,Alphanumerical by number and title,"These are a collection of special studies made by the Engineering Division or contracted by city concerning Salt Lake City. Some examples are: 1901--Utah Lake & Jordan River Decree\, 1920--Cooperative Smoke Investigation\, 1931--Board of Canal President's Report\, 1940--Excavation of Drainage Ditches in the Provo Bay Area of Utah Lake\, 1953--Foundations Investigation for Capitol Hill Reservoir\, the ""Flood of 1983\,"" Memory Grove Land Slide Investigation\, and Elderly Housing. Includes: special studies\, slides\, videotapes\, and photographs.",Retain permanently,Public,
8766,Salt Lake City (Utah). Department of Airports,Incoming calls monitoring tapes,1985-2018.,Chronological,"These audio tapes are created through the airports due reel to reel system which monitors all incoming calls to the Airport Control Center. One reel is removed in emergency situations (bomb threats\, accidents\, etc.) and information is transferred to cassette tape. The tapes are used for both verification and litigation purposes. The tapes record 24 hours and are rotated on a monthly basis.",Retain for 30 day(s),,
8776,Salt Lake City (Utah). Public Services. Parks Department. Division of Operations,General photographs of parks,1977-2015.,Alphabetical by category,"These photographs were taken by the Parks Department of storm damages\, flood damages\, accidents involving Parks Department vehicles or equipment\, and hazardous conditions on public property. They are used as documentation in case of litigation\, and for description purposes in disposal of property or equipment.",Permanent. Retain for 20 year(s),,
9144,Career Service Review Office,Employee grievance files,1986-,"Chronological, thereunder alphabetical by name.","Records originating with the review of grievance and appeals raised by agency employees\, except Equal Employment Opportunity (EEO) complaints. These case files include statements of witnesses\, reports of interviews and hearings\, examiner's findings and recommendations\, exhibits\, and records relating to a reconsideration request.",Retain for 3 year(s),Private,
8813,Salt Lake City (Utah). Contracts and Construction,Water stock certificate index,1920-2015.,Chronological,"This is an index to all water stock purchases\, assessments\, and certificates. It is used for location purposes and for recording assessments. This index includes certificate number and name of persons stock was received from.",Permanent. Retain for 1 year(s),,
9047,Utah Board of Higher Education,Payroll reports,1969-,"Chronological by year, thereunder numerical by pay period","These records detail salary and benefit payments by individual and by cost code. Information includes social security number\, name\, amount paid\, benefit payments both by pay period and by year to date. The originals are held by the University of Utah for 3 years.",Retain for 2 year(s),Private,
9146,Career Service Review Office,Legal decision case files,1978-,Alphanumerical by decision number,"This file is the legal documentation of hearings and appeals that are filed by State employees or departments and contains only the decision information. It includes the decisions of the Hearing Officer\, orders of the Career Service Review Board\, appeals and motions\, and mailing certificates which indicate when information was sent and to whom it was sent. The office has just recently purchased a computer system and will be putting all decisions into a data file for in-office research capabilities.",Permanent. Retain for 25 year(s),Public,
9149,Career Service Review Office,Career service review board minutes,1984-,Chronological,"These are records created by the Board\, including agenda and minutes which document the accomplishments and activities of this official board.",Permanent. Retain for 5 year(s),Public,
9417,Treasurer. Unclaimed Property Division,Unclaimed contents of safe deposit boxes,1957-,none,"These records consist of contents of safe deposit boxes\, items held in safekeeping or lost and found holdings. These items are sent to the state from medical facilities\, police stations\, and financial institutions. This property is held by the state until claimed by the individual or next of kin\, or sold according to state law. The contents or the monetary value of the items must be available for return or payment to the rightful owner when claimed. This series contains only paper records that could not be sold.",Retain permanently,Private,
9472,University of Utah (Utah),Application for non-matriculated students,1979-,None,These are official forms including transcripts and other applicable information.,Retain for 5 year(s),Private,
9589,Judicial Council. Board of Juvenile Court Judges. Juvenile Court (Fourth District),Utah County case files,1969-,"Chronological, thereunder alphabetical by surname",,Retain for 28 year(s) after date of birth,Exempt,
9588,Weber County (Utah). Justice of the Peace,Citations,1986-,Alphabetical by name,,Retain for 5 year(s),,
9621,Redmond (Utah),Justice docket,1891-1905; 1918-1947.,Chronological,"Actions taken of charges brought before the Justice. The records contain the name\, date\, charges\, circumstances\, and disposition of the case.",,Public,1 microfilm reel
9652,Carbon County School District (Utah),Accounts payable check register,1989-,Numerical by check number,"This is a check Payment Register for the Carbon School District it shows the check number\, vendor number\, Name Description\, Invoice and the amount of the check.",Retain for 7 year(s),Public,
9653,Carbon County School District (Utah),Payroll register,1989-,Numerical by social security number,"This register is a numerical listing by check number and agency codes of all payroll checks issued by the county. It includes code\, date\, warrant number\, name of employee\, social security number\, types and amounts of individual deductions\, and may include hourly rate\, and number of hours worked. Though this register is frequently used to reference specific payroll checks\, it might be the only record of employee salaries and would then serve the same retirement purpose as the Employee earnings history files.",Retain for 65 year(s),Private,
9665,Iron County School District (Utah),Payroll registers,1960-,"Numerical by location code, thereunder by name","This register is a numerical listing by check number and agency codes of all payroll checks issued by the county. It includes code\, date\, warrant number\, name of employee\, social security number\, types and amounts of individual deductions\, and may include hourly rate\, and number of hours worked. Though this register is frequently used to reference specific payroll checks\, it might be the only record of employee salaries and would then serve the same retirement purpose as the Employee earnings history files.",Retain for 65 year(s),Private,
9677,Department of Health. Bureau of Communicable Disease Control,Human Immunodeficiency Virus positive patient worksheets,1981-2009.,"Chronological, thereunder alphabetical by clinic site location, positivity, and patient name","These positive worksheets are completed by local health department clinics during counseling sessions with patients being tested for the Human Immunodeficiency Virus (HIV). Since 1987\, the worksheet has been used to gather demographic information which is entered into the data base of the Bureau of HIV/AIDS Prevention and Control. Prior to 1987\, a shorter\, less informative worksheet was used. The bureau reports a summary of the demographic data to the National Center for Disease Control which tracks transmission of the HIV virus and Acquired Immune Deficiency Syndrome (AIDS). The data is also helpful in estimating the risk of developing AIDS. Knowledge of a patient's testing history helps the bureau track the time frame of a patient's exposure to the HIV virus (the time between negative,and positive test results)\, which helps the bureau identify others at risk of contracting and transmitting AIDS. The number of HIV transmissions is recorded in the epidemiology newsletter published by the Department of Health. Worksheet information includes the patient's name\, age\, race\, marital status\, address (optional)\, zip code\, prior testing\, whether blood was drawn\, sexual preference\, symptoms\, preventative measures used by patient\, test information\, risk information\, and counselor's notes.",Retain permanently,Exempt,
9667,Iron County School District (Utah),Monthly retirement reports,1984-,"Numerical by location code, thereunder alphabetical by surname","This is a monthly report submitted to State Retirement on amounts contributed to retirement system. It is used for verification purposes. The Office of Education sends monthly the information on magnetic tape to State Retirement and prints a paper copy for the school district\, later the Retirement Office sends the district worksheets to check data. Includes social security number\, member name\, fund agency\, period covered\, amount contributed\, earnings\, and amounts employee and employer paid.",Retain for 3 year(s),Private,
9649,Carbon County School District (Utah),Accounts payable audit,1989-,Numerical by program or location code,"This report documents account payable. The report shows item description\, transaction type\, date posted\, and check number.",Retain for 4 year(s),Public,
9747,Department of Health and Human Services. Office of Recovery Services,Interdepartmental transfer requests,1991-,None,An accounting document that requests the transfer of funds between agencies for services rendered or materials purchased.,Retain for 3 year(s),Private,
9749,Juab County (Utah). County Recorder,Powers of attorney index,1871-,Alphabetical by name,"These alphabetical indexes are used to access information concerning the granting of powers of attorney located within the official records. They include ""the date and time of recording\, the book\, the page\, and entry date (UCA 17-21-6(1)(h)(2011)).",Permanent. Retain until administrative need ends,Public,
8523,Workers Compensation Fund Division. Administration,Workers' compensation fund newsletter for policyholders,1982-1990.,Chronological.,"It is used to inform policyholders about changes in insurance rates\, dividends\, procedures\, and legislation affecting workers' compensation. It is published quarterly. The information includes date\, news section\, staff names\, and telephone numbers for points of contact.",Permanent. Retain for 10 year(s),Public,
8527,Workers Compensation Fund Division. Claims,Claim card files,1950-1976.,Alphabetical.,"These are reference files which document the number of claims filed by employer. It was a management tool used by Workers' Compensation to statistically track the number and type of accidents at each employer in the state of Utah. This function is now performed on the management information system. The information in these files includes name of policyholder\, policy number\, name of injured party\, date of injury\, and type of injury.",Permanent. Retain for 1 year(s),Public,
8530,Workers Compensation Fund Division. Bureau of Legal Services,Utah Supreme Court opinions on worker's compensation cases reference files,1917-1988.,None,"These are files that are constantly updated and used for research by the Workers' Compensation attorney in the process of preparing or adjudiciating cases for Industrial Commission hearings and court cases. These files include keynote reference numbers from the ""Pacific Reporter\,"" date of the case\, plaintiffs\, background of the case\, and the judicial opinion issued by the court.",Permanent. Retain for 1 year(s),Public,
8565,Department of Human Services,Psychiatric security review board case files,1989-2009.,"Alphabetical by surname, thereunder by hearing type","These case files document presentence reports from the Department of Human Services\, Psychiatric Security Review Board. They are used by the Board to determine if patients under the care of the State Hospital\, mental health centers\, private physicans\, or counselors are receiving adequate treatment and whether or not patients or inmates should be placed in different care facilities\, or their treatment changed\, modified\, or terminated. These files also include presentence evaluations from the Department of Corrections and any mental health evaluations from the State Hospital.",Permanent. Retain for 10 year(s),Controlled,
8642,Department of Health and Human Services. Division of Substance Use and Mental Health. State Hospital,Patient case records,1885-,Numerical by patient identification number.,"These records provide complete documentation of the diagnosis and treatment of individuals confined to the Utah State Hospital. Information includes treatment plans; physical and psychological examinations; discharge summaries; psychiatric\, social history\, nursing\, nutritional and recreational assessments; vocational rehabilitation assessments; dental examinations\, etc. May also contain legal commitment papers\, court orders and neurological consultations. When retention is completed certain records (see records series 25023) are scanned and maintained permanently. Documentation relating to client or patient medical information. Includes physical\, psychiatric\, dental\, pharmaceutical\, medical history\, treatments\, notes\, reports\, forms\, memorandums\, examinations\, physical therapy\, assessments\, and all other related materials.",Permanent. Retain for 85 year(s),Exempt,1 microfilm reel
8660,Department of Transportation. Engineering & Operations. Project Development. Construction,Interstate and non-interstate contract management project records,1920-,Alphanumerical by project number.,"These records support the agency's function to provide and maintain the state's infrastructure (Utah Code 72-1-204(6)(b)(1998)). Records document construction projects for interstate and non-interstate roads\, including all records of enduring value used for bidding\, awarding\, and completing the construction of projects. Pre-award records are included such as recruitment and bidding documentation\, subcontract agreements\, bonds\, and insurance certificates. Construction period records are also included such as plans\, authorizations\, change orders\, progress reports\, employee data\, Equal Employment Opportunity compliance records\, and any related correspondence.",Permanent. Retain for 23 year(s) after end of project or program,Public,53.00 cubic feet
8650,State Mental Hospital,Death certificates,1924-1981.,Chronological,"This series contains the registrar's copy of death certificates issued and signed by physicians at the State Hospital. The official state copy is filed with Vital Statistics (series 81448). After 1981 responsibility for issuing death certificates transferred to the State Medical Examiner and copies are filed in the patient's medical record. The certificates include patient's name\, physician's signature\, cause of death\, date of death and time of death.",,Exempt,
8708,Salt Lake City (Utah). Department of Airports,Airport slides/photographs,1954-,Numerical by category,These slides and photographs record site locations of construction projects. They are used as a visual record for the progress of construction projects.,Retain permanently,,
8716,Salt Lake City (Utah). Department of Airports,Airfield snow removal manuals,1985-,Chronological,"These manuals contain all pertinent information necessary for airfield snow removal procedures. There are two teams of snow removal personnel. The manuals are used to organize their job responsibilities and specific equipment they would operate. This manual is updated as necessary. These manuals include procedures\, specific equipment to be used\, and emergency phone numbers for calling out teams.",Retain permanently,,
8724,Salt Lake City (Utah). Department of Airports,Consultant proposal project files,1984-,Alphabetical by category,"These project files document specific proposals made by outside consultants to the airport. The airport is required to receive consultant services by outside agencies with specific expertise relative to specific purposes of proposal. They are used for project planning and the bidding process. Typically\, they include proposals for service agreements\, construction agreements\, and research planning studies.",Permanent. Retain for 7 year(s) after expiration of contractual agreement,,
8705,Salt Lake City (Utah). Department of Airports,"Facilities maps, drawings and aerial photographs",1950-,Alphabetical by category,"These illustrations are of airport facilities. They are used for reference of current projects and as research material for future construction and to illustrate current publications. These files include land use maps\, drainage and pavement drawings\, airport layout plan\, and master plan maps. Also includes aerial photographs\, topography maps\, and standard maps (drawings showing standard construction of manholes\, sewers\, curbs and gutters).",Retain permanently,,
8713,Salt Lake City (Utah). Department of Airports,Reports,1965-,Numerical by project number,"These reports are completed by the Engineering Department or private consultants describing construction of federally-funded projects. They provide a written record of project as required by the FAA. These reports include project name and number\, year\, airport improvement project (AIP) number\, results of testing\, summary of construction costs\, quantities used\, project funding\, construction phasing and staging\, abstracts of bids\, and letters of compliance.",Retain permanently,,
8721,Salt Lake City (Utah). Department of Airports,Janitorial inspection report form,1984-2018.,Chronological,"This form is used by the airport janitorial service to report specific areas in airport where conditions exist that require attention. They are used to document the services compliance of contractual agreements. This form includes subject area/room/location\, date\, description of condition requiring correction\, and signature of person requesting correction.",Retain for 1 year(s),,
8680,Department of Transportation. Project Development. Right of Way. Utilities and Railroads,Railroad case files,1926-,Numerical by project number,"These case files document various actions of Utah Department of Transportation and railroad companies doing business in Utah\, indicating the construction of tracks and compliance with safety regulations. These files include correspondence\, agreements\, maps of railroad lines\, estimates\, reports\, design studies\, names of railroad companies doing business in Utah\, and names of individuals contacting UDOT about railroad companies.",Permanent. Retain for 10 year(s),Public,
8715,Salt Lake City (Utah). Department of Airports,Mechanics summary report,1977-2018.,Alphabetical by name,"This summary report contains information on salary and benefits for maintenance mechanics. It is used to determine labor costs in order to compile 'Cost Data Report.' The report is updated semi-annually. This report includes name of mechanic\, hourly wages\, and benefits.",Retain for 1 year(s),,
8731,Salt Lake City (Utah). Department of Airports,Air service case files,1984-2018.,Numerical by category,"These case files are used to monitor air service in and out of Salt Lake City. They are generated by complaints from citizens concerning rates and service area. These files include route maps\, monthly city service\, hub city operations\, summary lists\, and fare information.",Retain for 3 year(s),,
8747,Salt Lake City (Utah). Department of Airports,Construction schedule project files,1980-2018.,Chronological,These project schedules show the incremental cash outlays and construction progress in relation to the total progress on the project. They are used to monitor construction progress and associated spending. These schedules include reconciled amounts to general ledger for construction funds.,Retain for 20 year(s),,
8687,Salt Lake City (Utah). Division of Building Services and Licensing,Permit invoices,s 1939.,Numerical by invoice number,"These invoices are issued as an official building permit for a variety of actions (construction\, demolition\, the installation of plumbing\, electrical\, or mechanical equipment\, and the erection of signs or barricades). They may also be used for the payment of fees for application to the Board of Adjustment (Zoning) or Housing Appeals Board. Since 1977\, the records have been on computer. These invoices include invoice number\, applicant's name and address\, date\, cost center and object code (since 1977)\, amount\, a brief description of work or Board case and site. Construction invoices include architect and contractor information.",Permanent. Retain for 1 year(s),Private,
8746,Salt Lake City (Utah). Department of Airports,Concession commission reports,1940-2018.,Alphabetical by concessionaire name or tenant,"These are reports submitted by airport concessionaires and tenants (food and beverage services\, parking concessions\, barber shop\, shoe shine shop\, gift shops\, telephones\, lockers\, luggage carts\, newspapers\, and pay television). They are used to calculate percentage fees to be paid to the airport. These reports include a summary of gross revenues with accompanying percentages or minimum fee guaranteed the airport.",Retain for 3 year(s),,
8916,Salt Lake City (Utah). Department of Public Works. Division of Engineering,Public way work permits,1930-,Numerical by permit number,"These are permits for private companies to work on city owned property (""public way"") for demolitions\, excavations\, blasting\, crane operation\, barricade installation\, concrete construction (curb\, gutter\, or sidewalk)\, or the moving of heavy equipment. Includes: job address\, date\, name of owner/agent at job address\, name of applicant\, phone number of applicant\, work order number\, mailing address\, contractor\, contractor's phone number\, state license number\, state license certification\, diagram of work required\, checklist of existing utilities and construction\, traffic control plan\, approximate starting and completion dates\, verification of insurance\, bonds\, and license. Also includes department information such as fee amounts\, inspection information\, field measurements\, acceptance\, and approval. signatures.",Retain for 1 year(s) after resolution of issue,,
8727,Salt Lake City (Utah). Department of Airports,Five year master schedule file,1984-2018.,Chronological,"These files show for a five year period the actual and projected costs and time expenditures for specific projects at the airport. A cash flow is also completed to see what funding is available and whether bonding is necessary. The files are used to monitor coverage of improvements at the airport. These files include projected and actual costs and time expenditures\, cash flow by cost center and airport project number",Retain for 1 year(s),,
8743,Salt Lake City (Utah). Department of Airports,Budget worksheets,1983-2018.,Chronological,"These worksheets are used in the preparation of the airport budget and to delineate by project and project number\, and expenditures from the annual budget.",Retain for 3 year(s),,
8759,Salt Lake City (Utah). Department of Airports,Snow removal case files,1984-2018.,Chronological,"These are records kept on each snow removal operation for both the International Airport and Airport II. They are used to provide a history of snow removal operations. These records include runway conditions\, tenant coordination\, and notes on operation.",Retain for 5 year(s),,
8768,Salt Lake City (Utah). Department of Airports,Runway sensor scanner information system,1985-2018.,None,This is an automated system used to monitor runway conditions to alert Airport personnel of existing hazardous conditions. This system is only used during adverse weather conditions. A paper copy is received only upon request during adverse conditions.,Retain until resolution of issue,,
8733,Salt Lake City (Utah). Department of Airports,Land appraisal reports,1970-2018.,Alphabetical by property or owner name,"These appraisal reports are made to establish land and building values for various Airport Authority assets. They are used to examine changes in rental and property value. These reports include property description\, property tract\, date prepared\, appraised value of property\, and may also contain photographs and other illustrations.",Retain for 10 year(s),,
8741,Salt Lake City (Utah). Department of Airports,Monthly financial statements reports,1980-2018.,Chronological,These reports are an internally prepared monthly financial statements. They are used to monitor cash flow and to compare projected versus actual expenditures and to report to Airport Authority Board for internal cash flow. These reports include balance sheets and revenue/expenditure comparisons for budgeting purposes.,Retain for 3 year(s),,
8752,Salt Lake City (Utah). Department of Airports,Operations daily log/reports,1978-2018.,Numerical by category and case number,"This daily event log records the activities of the Airport Operations Division. It is retained in the event of litigation against the airport. These records include vehicle number; radio assignments\, personnel on duty\, events of the day; violations issued; incident reports (medical assistance\, thefts\, property damage\, vehicle and aircraft accidents\, etc.); vehicle relocations (vehicles towed away and reasons); and control center log for that day.",Retain for 5 year(s),,
8760,Salt Lake City (Utah). Department of Airports,Picketing request files,1983-2018.,Chronological,These files document letters received by the Airport Authority requesting permission to picket at the airport. These files include letters requesting permission and letters with airport's decisions.,Retain for 2 year(s),,
8765,Salt Lake City (Utah). Department of Airports,Lost and found listing,1984-2018.,Chronological,This listing is a record of all items collected at airport's 'Lost and Found Department.' Items are kept for thirty days and listing is used to show disposition of found items. This listing includes date; description of lost or found item; where lost or found; name of person returned to; and assigned number. Files also include disposition of each item and correspondence regarding lost and found items.,Retain for 1 year(s),,
9034,Utah Board of Higher Education,Accounts distribution of personnel earnings,1967-,Chronological,This is the personnel earning list by social security number.,Retain permanently,Private,
8777,Salt Lake City (Utah). Public Services. Parks Department. Division of Operations,Historical photographs of parks activities,1977-2015.,None,"These photographs were taken by the Parks Department of storm damages\, flood damages\, accidents involving Parks Department vehicles or equipment\, hazardous conditions of public property. They may be used as documentation in case of litigation\, for description purposes in disposal of property or equipment\, or have historical value.",Permanent. Retain for 1 year(s),,
9145,Career Service Review Office,Executive correspondence,1986-,Chronological,"These are records not duplicated elsewhere that document how the office is organized and how it functions\, its pattern of action\, its policies\, procedures and achievements.",Permanent. Retain for 5 year(s),Public,
9141,Department of Transportation. Employee Safety,State employee traffic accident reports,ca. 1980-,Chronological,"These records are created by Loss Control when an employee is involved in a traffic accident. They identify the cause of the accident and establish the state liability in order for Risk Management to adjudicate the claim and for the Attorney General to defend the Department of Transportation in litigation. Information includes employee name\, address\, social security number\, vehicle description\, description of how or why an accident occurred\, name of third parties\, witnesses\, insurance companies\, extent of damage\, accident diagrams\, repair estimates\, photographs\, and the investigation officer's report.",Retain for 5 year(s),Protected,
9498,University of Utah (Utah). Medical Center,Hospital pharmacy controlled substance record,1981-,None,,Retain for 5 year(s),,
9483,University of Utah (Utah),Donor case files,1975-,None,"Includes identification of donor\, goods\, services or money donated and restrictions thereon.",Retain permanently,Public,
9539,University of Utah (Utah),Student counseling records,1930-,None,"Inasmuch as the University of Utah Counseling Center was the second center established in the U.S.\, these records have been determined to be historically valuable. The bulk of these records is maintained in the Counseling Center.",Retain permanently,Controlled,
9576,Department of Human Services.$bDivision of Child and Family Services.$bCedar City Office,Court ordered protective service case files,1989-1995.,Alphabetical by surname,"These files document protective services that are ordered by the court in potential abuse cases. The Department of Human Services\, Office of Family Services\, is responsible for intervening in child abuse situations when ordered by the courts. The agency assists the Attorney General's office in gathering evidence for possible criminal penalties against perpetrators. Information includes case notes\, court documents\, and evaluations.",Retain for 100 year(s) after case is closed,Private,
9380,Utah State Tax Commission. Taxpayer Services Division,Bankruptcy case files,1986-,"Chronological, thereunder alphabetical by taxpayer name","These case files are used by the Tax Commission as a research tool to verify taxpayer compliance. They record names of individuals who owe business or income taxes and are filing for bankruptcy. They also contain investigation documents created by the collection division of the Tax Commission. They include agent assignment records\, investigation reports\, tax liability statements\, copies of correspondence\, court filings\, payment agreements\, business records\, and tax returns. Informations includes petitioner's name\, address\, and social security number\, tax account number\, amount of penalties and interest\, and tax period.",Retain for 6 year(s) after case is closed,Private,
9418,Treasurer. Unclaimed Property Division,Unclaimed property reports,1958-,Alphabetical by company name,Detail on the holder i.e. Verification and Checklist (ST2) and detail on the individual whose property is being held i.e. Detail Report (ST1) filed annually by law (UCA 78-44) and sent to the office of Unclaimed Property by anyone authorized to do business in the state of Utah to declare that the individual or company is holding (in possession of) property that belongs to another individual.,Retain permanently,Private,
9468,University of Utah (Utah),"Accounts payable voucher register, settlement register",1982-,None,Register of all accounts payable.,Permanent. Retain for 5 year(s),,
9478,University of Utah (Utah),Credit profile records,1982-,None,"These records include credit history\, credit collections\, dishonored check information\, garnishments\, civil court involvements.",Retain for 5 year(s) after case is closed,Private,
9476,University of Utah (Utah),Check vouchers for all University funds with related correspondence,undated,None,"Correspondence\, reports and data relating to voucher preparation\, administrative audit\, and other accounting and disbursing operations.",Retain for 3 year(s),Private,
9504,University of Utah (Utah). Medical Center,Inpatient account folders,1980-,None,"This record includes intake sheet\, admission record\, invoices\, adjustments\, credits\, account summary\, insurance forms\, receipts\, and related correspondence.",Retain for 5 year(s),Private,
9530,University of Utah (Utah),Earnings record,1979-,None,These records document employee earnings and salaries.,Retain for 65 year(s),Private,
9559,University of Utah (Utah). Medical Center,Hospital pharmacy: patient drug profiles,1986-,Numerical,"These files are records of medications listed for purposes of charging patients. Information includes name of patient\, account name\, date\, time\, and type of medication.",Retain for 3 year(s),Private,
9518,University of Utah (Utah),Payroll audit reports,1975-,None,"Contains information on pay\, benefits\, taxes\, deductions\, and vacation hours of university faculty and employees.",Permanent. Retain for 1 year(s),Private,
9550,University of Utah (Utah). Medical Center,University Hospital pharmacy drug use and distribution records,1977-,None,"These records includes charges\, recrod of controlled substances and hypnotic drugs\, and narcotics\, hypnotic dispositions\, drug profiles.",Retain for 7 year(s),Private,
9546,University of Utah (Utah). Medical Center,Toxicology consultant cases,1975-,None,These are laboratory findings on legal cases.,Permanent. Retain for 7 year(s),Private,
9564,Sevier County (Utah). County Recorder,General record index,1990-,Alphabetical by name,"This is an index to ""all executions and writs of attachments and any other instruments not required by law to be spread upon the record\,"" (UCA 17-21-6(11) (1995)). The index contains separate columns which include the names of plaintiffs in the execution\, the defendants in the execution\, purchaser at the sale and date of sale\, and filing number of document.",Permanent. Retain until administrative need ends,Public,
9590,Judicial Council. Board of Juvenile Court Judges. Juvenile Court (Fourth District),Juvenile social files,1970-,"Chronological by birth date , thereunder alphabetical by surname","These case files document juveniles handled by the juvenile court in Juab County. They contain documents and other information with restricted access and classified confidential. The files are red stamped with ""Confidential."" They include psychological\, psychiatric\, and other medical records\, and treatment and service plans.",Retain for 28 year(s) after date of birth,Exempt,
9602,Attorney General's Office. Civil Department. State Agency Counsel Division,Public Affairs Division case files,1965-,"Alphabetical by case name, thereunder chronological by date","These files document the litigation and actions taken by the Attorney General's Division of Public Affairs\, on the behalf of state agencies. Information includes pleadings\, court documents\, correspondence\, depositions\, and attorney work product. Represented agencies include Department of Administrative Rules\, Agriculture\, Drivers License\, Alcoholic Beverage Control\, Health\, Human Resources\, Indian Affairs\, Tobacco\, Governor's Office\, Lt. Governor' Office\, Community and Economic Development\, Public Utilities\, National Guard\, and Utah Occupational Health and Safety.",Retain for 25 year(s) after case is closed,Protected,
9644,Salt Lake Valley Emergency Communications Center (Utah),Computer aided dispatch system,1989-,Chronological,These are twenty-four hour tape recordings of incoming and outgoing telephone or radio calls made from and to the dispatch office. They are used to document the actions of dispatch personnel and public safety officers. The tapes are rotated on a regular basis and portions of the tapes concerning questionable cases are transferred to cassette tapes.,Retain for 30 day(s) after resolution of issue,Private,
9654,Carbon County School District (Utah),Retirement and distribution report,1989-,Numerical by social security number,"This is a monthly report submitted to State Retirement on amounts contributed to retirement system. It is used for verification purposes. The Office of Education sends monthly the information on magnetic tape to State Retirement and prints a paper copy for the school district\, later the Retirement Office sends the district worksheets to check data. Includes social security number\, member name\, fund agency\, period covered\, amount contributed\, earnings\, and amounts employee and employer paid.",Retain for 3 year(s),Private,
9674,Utah State Tax Commission. Administration Division,Religious and charitable organizations sales tax exemptions,1950-,Alphabetical by taxpayer name,"These are records of religious and charitable organizations who apply for sales and use tax exemption permits. They contain correspondence\, applications\, rulings\, supporting research\, and permits. The information includes type of organization; the organization's name\, address; name\, address\, and social security number of person applying for permit; reason for exemption\, and investigation notes.",Retain for 15 year(s),Exempt,
9718,Utah State Tax Commission. Motor Vehicle Enforcement Division,Administrative proceeding system,1989-,Numerical by system type.,"This computer system is used to record applications and proceedings\, which are filed by dealers\, salesmen\, and temporary business license holders when they are denied a business license. They contain the name and address of person or business applying for license\, reason for denial\, summary of legal procedures\, fines imposed\, correspondence\, summary information\, transaction notes\, and proceeding results.",Retain until administrative need ends,Public,
9646,Sandy (Utah). Community Development Department,Redevelopment Agency records,1975-1977.,None,"The Redevelopment Agency records consist of memos\, proofs of publication\, minutes\, resolutions\, and agreements.",,,
9672,Utah State Tax Commission. Administration Division,Disclosure records,1986-,Alphabetical by taxpayer name,"These files contain surveys of taxpayers who have recently been audited. They include contain records of authorized and inadvertent disclosure of tax information to persons\, groups\, or businesses other than the taxpayer who filed the return. They contain copies of returns\, correspondence\, investigation notes\, telephone numbers\, contracts with taxpayer and other involved parties\, memos\, reports\, social security numbers\, and account numbers disclosed; name\, address\, and phone number of person requesting information; and date of request. They also contain legal actions\, liabilities\, executive decisions\, corrective actions\, and investigative information.",Retain for 3 year(s),Protected,
9773,Utah State Tax Commission. Property Tax Division,Annual agricultural land studies report,1980-,Chronological.,"These studies are used by the Tax Commission to determine market value and total acreage of agricultural land in the state of Utah\, and also shows how the land is being used. UCA_59-2-508_(1990)\, gives the Tax Commission the authority to conduct these studies. These studies contain annual surveys\, annual reports\, and notes. The information includes land value of owner's property\, and the use of the property. Also includes summaries and supporting documentation of agricultural land in the state of Utah.",Permanent. Retain for 5 year(s),Public,
9770,Utah State Tax Commission. Processing Division,Environmental surcharge tax returns,1990-,"Chronological, thereunder numerical by account number","These are returns filed by fuel distributers who are required to pay a surcharge on fuel sales. UCA_26-14e-401.1_(1990)\, the Environmental surcharge on petroleum\, requires fuel dealers to collect one-half cent tax per gallon on fuel sales. The Tax Commission places these proceeds in a trust fund known as the Petroleum Storage Tank Fund. The monies accumulated\, plus any penalities collected for failure to pay\, are placed in the fund. The fund revenues can be used should the owner of the under ground fuel storage tank fail to pay any environmental damage\, bodily injury or property damage to third parties caused by their problem fuel tank.,This paper record series is being microfilmed in random order as part of record series 17051\, Business tax microfilm.",Retain for 6 year(s),Exempt,
11405,Intermountain Power Agency (Utah),Real property sale files,undated,None,"Records necessary or convenient for the use of real property sold\, donated\, or traded to non-state ownership.",Permanent. Retain for 6 year(s) after final action,Protected,
11438,Intermountain Power Agency (Utah),Application documentation,undated,"Numerical, thereunder alphabetical by name, file number 400 Treasury","These files contain copies of documents retained strictly for reference and informational purposes which are not part of the official files. Include copies of reports\, studies\, special compilations of data\, drawings\, periodicals\, books\, clippings\, brochures\, catalogs\, and vendor price lists.",Retain until end of project or program,Protected,
11389,Intermountain Power Agency (Utah),Legal documentation,undated.,None,"These are the informal legal opinions written by city attorneys in response to requests received from various municipal departments in the course of municipal business. They are necessary to maintain consistency of opinion in related matters. They show date of opinion\, advice or opinion\, and name of requesting office or department.",Permanent. Retain for 1 year(s),Protected,
11430,Intermountain Power Agency (Utah),Resolutions,undated,None,"These are formal statements of a decision\, or expression of opinion put before or adopted by the city council. They may perform the same function as an ordinance. Resolutions may include the following: establishing water and sewer rates\, charges for garbage collection and fees charged for municipal services\, establishing policies and guidelines\, and regulating the use and operation of municipal property (UCA 10-3-717 (2010)).",Permanent. Retain until administrative need ends,Public,
11440,Intermountain Power Agency (Utah),Computer hardware maintenance records,undated,None,"Records documenting the service\, repair\, and inspection of computer hardware (mainframes\, mini and micro computers)\, which also include service/maintenance agreements.",Retain for 1 year(s) after disposition of asset,Protected,
11387,Intermountain Power Agency (Utah),Audit work papers,undated,None,"These records contain unique information in rough notes or drafts assembled or created and used to prepare or analyze other documents. The information adds proper understanding to the formulation and execution of policies\, decisions\, actions\, or responsibilities.",Retain for 1 year(s) after end of project or program,Protected,
11442,Intermountain Power Agency (Utah),Insurance records,undated,None,These reports are used for the reference and generation of claim files.,Retain for 12 year(s),Protected,
11444,Intermountain Power Agency (Utah),Automobile titles,undated,None,Records are proof of state ownership of the vehicle.,Retain until final action,Public,
11468,Intermountain Power Agency (Utah),Merit promotion case files,undated,None,"Records relating to the promotion of an individual that document qualification standards or the evaluation of candidates\, excluding any records that duplicate information in the promotion plan or in other personnel records.",Retain for 2 year(s) after resolution of issue,Protected,
11485,Intermountain Power Agency (Utah),Space utilization reports,undated,None,"Reports on the amount of floor space in agency buildings\, number of rooms\, and the capacity.",Retain until superseded,Protected,
11459,Intermountain Power Agency (Utah),Adverse action files,undated,None,"Case files and related records created in reviewing an adverse action (disciplinary or non-disciplinary removal\, suspension\, leave without pay\, reduction in force) against the employee. The file includes a copy of the proposed adverse action with supporting papers; statements of witnesses; employee's reply; hearing notices\, reports\, and decisions; reversal of action; appeal of records\, excluding letters of reprimand.",Retain for 3 year(s) after final action,Protected,
11486,Intermountain Power Agency (Utah),Commendation files,undated,None,"Letters of commendation received by agency which impart important information or observations about agency programs or operations\, but which do not belong in an individual's personnel file.",Permanent. Retain for 5 year(s),Public,
11502,Intermountain Power Agency (Utah),Tax records (benefit plans),unknown,Alphabetical,"These registers record\, by department code\, amounts deducted from employees' payroll checks. They are used for reference of retirement and other miscellaneous deductions.",Retain for 3 year(s),Public,
11455,Intermountain Power Agency (Utah),Payroll register,undated,None,"Display of earnings\, deductions\, and taxes\, providing net income\, warrant or direct deposit information. These documents are prepared and used for payroll disbursement.",Retain for 3 year(s),Protected,
11476,Intermountain Power Agency (Utah),Recruitment files,undated,None,"Correspondence\, letters\, telegrams\, offering appointments to potential employees. These files contain offers that are declined. Those offers accepted will be maintained in the employee personnel file.",Retain for 2 year(s),Protected,
11501,Intermountain Power Agency (Utah),Special or periodic reports,unknown,Alphabetical by department,These are reports and statistics with supporting and related records which document payroll operations. They include reports and data used for workload and personnel management purposes.,Retain for 3 year(s),Protected,
11549,Municipal Power Agency (Utah),Check copy file,undated,Numerical,These are facsimile or photocopies of checks issued and are maintained solely as a quick reference source. If documentation is attached see Accounts payable.,Retain for 1 year(s),Protected,
11499,Intermountain Power Agency (Utah),Federal Regulatory Commission reports,1989-,"Alphabetical, legal opinion file number 53","These are the formal legal opinions written by city attorneys in response to requests received from various municipal departments in the course of municipal business. They are necessary to maintain consistency of opinion in related matters. They show date of opinion\, advice or opinion\, and name of requesting office or department.",Retain permanently,Public,
11559,Kanosh (Utah),Disbursement record book,1903-1926.,chronological,"A record of disbursements was kept in this volume. It is labeled ""Disbursements A"" on the spine. Entries span December 1903 to 9 February 1926. Printed column headings include: date; warrant number; to whom; salaries; court expenses; road supervisor; poor; estrays; inquests; rent; roads\, ditches\, bridges; justice's court fees; juror's fees civil; witness fees\, criminal; books\, stationery\, printing; light\, fuel\, etc.; improvements\, town hall and lot; insane; interest discount insurance; election expense; incidentals; prisoner's board; and total. Handwritten headings subsequently added include: quarantine\, water fund\, notary\, poll tax\, phone\, postage\, general fund\, square fence\, membership fee and ordinances\, rebate on licenses\, freight\, stock\, burning dead cattle\, and fumigating.",,Public,
11533,Municipal Power Agency (Utah),Legal case files,undated,None,"These are case files for routine lawsuits filed by the city and those filed against the city. They are used in pleading cases in court and later for research purposes. They contain various court pleadings\, research material\, and attorneys' notes.",Retain for 7 year(s) after case is closed,Protected,
11524,Department of Corrections. Adult Probation and Parole. Region 4. Administration and Provo Office,Richfield office offender criminal histories,1974-,"Chronological, thereunder alphabetical by offender's surname","These are case management files for all offenders on probation or parole. They document the history of the probation or parole. Information includes offender's name\, history of charges\, commitments\, name of offender's case worker\, monthly reports to probation or parole officer\, copies of court records from first offense to the end of probation or parole\, a history of probation or parole written by the officer\, and probation or parole agreement. Includes presentence investigation records (PSI)\, commitment papers\, risk assessment documentation\, probation agreements\, parole orders\, monthly reports\, restitution data\, correspondence\, incident reports\, face sheet\, and case history notes. These records may contain information about medical treatment of psychiatric assessments.",Retain for 10 year(s) after final action,Public,
11554,Municipal Power Agency (Utah),Personnel pay history,undated,None,"These files are a cumulative salary history for individual municipal employees. They contain the name and address of each employee\, name of department and position\, social security number\, date of birth\, date employed\, earnings and deductions by pay period\, gross earnings year-to-date\, net pay\, and check number. These files are considered to be the most important payroll record for retirement purposes.",Retain until final action,Private,
11527,Department of Corrections. Adult Probation and Parole. Region 6. Administration and Price Office,Vernal office offender criminal histories,1986-,"Chronological, thereunder alphabetical by offender's surname","These are case management files for all offenders on probation or parole. They document the history of the probation or parole. Information includes offender's name\, history of charges\, commitments\, name of offender's case worker\, monthly reports to probation or parole officer\, copies of court records from first offense to the end of probation or parole\, a history of probation or parole written by the officer\, and probation or parole agreement. Includes presentence investigation records (PSI)\, commitment papers\, risk assessment documentation\, probation agreements\, parole orders\, monthly reports\, restitution data\, correspondence\, incident reports\, face sheet\, and case history notes. These records may contain information about medical treatment of psychiatric assessments.",Retain for 10 year(s) after final action,Public,
11548,Municipal Power Agency (Utah),Bond issue files,undated,None,"These files document the implementation of significant municipal bonds (i.e.\, revenue or special bonds)\, but not general obligation bonds. These files include authorizations supporting financial data\, contracts or sales agreements\, destruction certificates\, and sample copies of bonds sold as evidence of municipal indebtedness.",Retain permanently,Public,
11560,Kanosh (Utah),Receipt record book,1903-1926.,chronological,"A record of receipts was kept in this volume. It is labeled ""Receipts A"" on the spine. Entries span 24 July 1903 through 1926. Printed column headings include: date\, from whom or what source\, general license\, liquor license\, fines\, taxes\, and total. Handwritten headings subsequently added include: labor credit\, cash credit\, water labor\, water cash\, sale of pipe and hyd't\, poll tax\, ditch tax\, stock\, city and dog taxes\, and cemetery lots.",,Public,
11672,Utah State Tax Commission,Commission files,1961-,"Alphabetical by subject, thereunder chronological.","Commission files created by individual Tax Commissioners of the state Tax Commission. These are the working files used by the commissioners while serving as a Tax Commissioner. Includes correspondence\, work reports\, budgets\, legislative\, appeals\, newspaper clippings\, press releases\, and publications.",Permanent. Retain for 10 year(s),Public,
11786,Department of Health and Human Services. Division of Child and Family Services. Richfield Office,Child protective services case files,1980-1995.,Alphabetical by client surname,"These files document determination of child abuse and neglect of children. Child protective service workers use this information to determine whether or not a child is the victim of abuse or neglect. Information includes name\, court actions\, investigations\, family information\, psychiatric and psychological information\, and victim information.",Retain for 100 year(s) after case is closed,Exempt,
11788,Naples (Utah),Election returns,1982-,Chronological,These are books of tabulations counted by the election judges. They serve as the official tally of votes for municipal elections.,Retain for 22 month(s),,
11818,Salt Lake County (Utah). County Recorder,Special improvement index,"1976, 1990-","Chronological, thereunder alphabetical by special district name","Index to resolutions creating special districts\, as required by law. Includes special district\, names\, recording date and time\, entry number\, book number\, page number\, instrument and remarks. UCA 17A-3207(7)(a)(1992) requires the governmental entity creating a special district to ""within five days from the date of creating the district\, to file in the county recorder's office\, a copy of the notice of intention and the resolution creating the district\, as finally approved\, together with a list of properties proposed to be assessed described by tax identification number and valid legal description of property within the district.""",Retain permanently,Public,
11765,State Board of Land Commissioners,Log,1898-1916.,Chronological.,"Logs actions taken on various issues such as applications under the Carey Land Act\, sale of irrigation district bonds\, requests for construction of reservoirs\, etc.",,Public,
11837,Gunnison (Utah). Gunnison Police Department,Daily activity report,undated,unknown,"This is a report of daily activity per work shift per officer. It is used to compile annual reports and for planning and budgeting purposes. It usually includes date\, case number\, case type\, but may also show officer's name\, shift\, vehicle number\, total hours on and off duty\, administrative time\, and investigative time.",Retain for 2 year(s),Public,
11888,State Prison,Paid expenditures summary,1947-1951.,Chronological.,"Spread sheet showing date\, name of vendor\, folio\, and amounts.",,Public,
11803,Bonneville Irrigation District (Utah),Bonneville irrigation district records,ca._1900.,Numerical by section and township,"Book showing the distribution of water to persons in the Bonneville Irrigation District includes section and township numbers\, addition\, owner's name\, number of acres\, and number of acre feet allocated.",,Public,
11921,Alta Canyon Recreation District (Utah),Participation waiver file,1984-,Chronological by activity,"This form is completed by individuals participating in municipal recreational activities. It is used to verify that participants have released all rights and claims for possible injuries in municipal recreational activities. They include individual's name\, team name\, sport\, date\, medical insurance company\, and signature.",Retain for 2 year(s),Private,
11972,Utah Board of Higher Education,Budget work program files,1969-,"Chronological, thereunder by institution","Monthly or routine reports on the status of agency appropriation accounts and apportionment\, excluding Annual Budget Reports. These records are used by the State Board of Regents to control appropriations from the state by institution and by line item. Information includes State Division of Finance work program forms and draw schedules.",Retain for 3 year(s),Public,
11961,Ogden (Utah). City Treasurer,Special improvements journal,1925-1929.,Chronological by date.,"Financial\, double-entry journal recording daily expenses and monthly earnings from bond funds for cemetery care\, sanitary sewers\, storm sewers\, bridges\, street paving\, etc.",,Public,
11970,Utah Board of Higher Education,Employment search and interview records,1969-,"Chronological by year, thereunder by position","Applications of those persons qualified to be listed on a register but who were not selected as the candidate for employment. If DHRM has officially delegated a particular state agency as the record copy office then they should retain these applications for three years. These records are collected by this office in the process of filling vacant positions. Materials include letters of application\, resume and/or application.",Retain for 2 year(s),Protected,
11978,Utah Columbus Quincentenary Commission,Columbus Quincentenary Commission records,1978-1993.,"Alphabetical by subject, thereunder chronological.","These are records created for the Columbus Quincentenary Commission of Utah. The commission was established to mark the 500th anniversary of the voyages of discovery of Christopher Columbus. The Commission was created and instructed under UCA_63-79-1_(1990). The information was created to document the various activities of the Utah commission. They include newspaper clippings\, magazine articles\, commission proceedings\, membership lists\, news releases\, grant application\, correspondence\, and a coloring book developed and printed by the commission.",,Public,
11962,Ogden (Utah). City Treasurer,Script ledger,1906-1909.,Numerical by script.,"Ledger for various series of script\, perhaps for special improvements: one is labeled curb and gutter. Shows number\, value in script and cash\, name\, redemption date if any\, and total (script+cash).",,Public,
11453,Intermountain Power Agency (Utah),Leave summary report,undated,None,"Reports which document the kind and amount of leave taken by an employee during a calendar year. After they are signed by the employee\, they are maintained in the official personnel file.",Retain for 3 year(s),Protected,
11436,Intermountain Power Agency (Utah),Transmittal correspondence,undated,None,"Business-related correspondence that is routine or transitory in nature and does not offer unique information about agency functions or programs. These records include acknowledgment files and most day-to-day office and housekeeping correspondence. These records may originate on paper\, electronic mail\, or other media. This correspondence is filed separately from program and project case files.",Retain until administrative need ends,Protected,
11457,Intermountain Power Agency (Utah),Taxable wage earning reports,undated,None,"Returns on income taxes such as IRS Form W-2 and reports of withheld federal taxes\, such as IRS Form W-3\, with related records\, including reports relating to income and social security taxes.",Retain for 3 year(s),Private,
11477,Intermountain Power Agency (Utah),Requests for approval of overtime,undated,None,"Requests for approval\, which is required by the Department of Human Resource Management and Fair Labor Standards for overtime compensation.",Retain for 3 year(s),Protected,
11493,Intermountain Power Agency (Utah),Press service files,undated,None,Press service teletype news and similar materials.,Retain for 3 month(s),Public,
11448,Intermountain Power Agency (Utah),Garnishments records (assignment and attachments),undated,None,These are records of garnishments or levies for debts owed by employees which are attached to employees' earnings.,Retain for 3 year(s) after resolution of issue,Private,
11479,Intermountain Power Agency (Utah),Standards of conduct files,undated,None,"Correspondence\, memoranda\, and other records relating to codes of ethics and standards of conduct.",Permanent. Retain for 3 year(s),Protected,
11466,Intermountain Power Agency (Utah),Merit employee appraisal of unacceptable performance,undated,None,"Appraisals of unacceptable performance and all related documents\, except a Notice of Proposed Action for Unacceptable Employee Performance which is issued but not effected.",Retain for 5 year(s),Protected,
11484,Intermountain Power Agency (Utah),Natural disaster and damage survey of buildings,undated,None,Survey and analysis of damage done to public buildings during natural disasters.,Permanent. Retain for 10 year(s),Public,
11465,Intermountain Power Agency (Utah),Letters of employee commendation,undated,None,"Letters of employee commendation and appreciation\, recognizing length of service\, retirement\, or performance.",Retain until final action,Protected,
11475,Intermountain Power Agency (Utah),Position descriptions,undated,None,"Files describing established positions including information on title\, series\, grade\, duties\, and responsibilities.",Retain for 10 year(s),Protected,
11483,Intermountain Power Agency (Utah),Authorized wage schedules,undated,None,"Wage survey reports and data\, working papers and related correspondence pertaining to area wages paid for each employee class; background papers establishing need\, authorization\, direction\, and analysis of wage surveys; development and implementation of wage schedules; and requests for and authorization of specific rates (excluding authorized wage schedules and wage survey recapitulation sheets).",Retain for 1 year(s) after superseded,Public,
11487,Intermountain Power Agency (Utah),Complaint/informant files,undated,None,"Whistle-blower\, fraud and criminal complaints. Includes anonymous letters\, complaints\, criticism and suggestions\, and agency relpies thereto. Also includes those complaints which were the basis for an investigation or from which administrative action was taken\, and those incorporated into individual personnel files.",Retain for 7 year(s) after resolution of issue,Protected,
11495,Intermountain Power Agency (Utah),Public relation events,undated,None,"Speeches\, addresses\, and comments. Remarks made at formal ceremonies and during interviews by heads of agencies or their senior assistants concerning the programs of their agencies. The format selected may be paper\, video tape\, motion picture film\, etc.",Permanent. Retain for 7 year(s),Public,
11503,Intermountain Power Agency (Utah),Periodic tax returns records,unknown.,"Chronological, file number 855","These forms are required by the State Tax Commission to report quarterly sales tax and to remit the amounts collected and due to the state (e.g.\, municipal recreational facilities).",Retain for 4 year(s),Public,
11537,Municipal Power Agency (Utah),Studies and final reports,undated,None,"These are the final reports of various studies (i.e. program analyses\, project studies) by private and other government agencies.",Retain permanently,Protected,
11561,Ogden (Utah). Mayor,Board of Police and Fire Commission minute book,1894-1897.,Chronological by date.,"Minutes of the Board of Police and Fire Commissioners were recorded in this bound volume labeled ""Record A\, Fire & Police Commission.""__The four-year period from 4 April 1894 to 31 December 1897 is included. (A label attached to the front cover indicates that the beginning date is 4 April 1874\, however this is a typographical error.)__Typical entries include the date of the meeting\, names of members present\, names of those absent\, reading of the minutes from previous meetings\, approval of minutes\, reports of police and fire activities\, discussion of old and new business\, decisions made\, approval or denial of pay rolls and bills\, etc.",,Public,
11536,Municipal Power Agency (Utah),"Studies, reports and related document file",undated,None,"These are the final reports of various studies (i.e. program analyses\, project studies) by private and other government agencies.",Retain permanently,Protected,
11547,Municipal Power Agency (Utah),Bond records,undated,None,"These files document the implementation of significant municipal bonds (i.e.\, revenue or special bonds)\, but not general obligation bonds. These files include authorizations supporting financial data\, contracts or sales agreements\, destruction certificates\, and sample copies of bonds sold as evidence of municipal indebtedness.",Retain permanently,Public,
11557,Municipal Power Agency (Utah),Bylaws,undated,None,"These are the constitution and bylaws of municipal governing/advisory boards. They establish the organization and operational procedures for the board. They usually include date of adoption and amendments\, description and purpose of board\, membership\, description and responsibilities of board's positions\, meeting frequency\, voting procedures\, explanation of what constitutes a quorum\, and the establishment of procedural rules (e.g.\, Robert's Rules of Order\, etc.).",Retain permanently,Public,
11761,School and Institutional Trust Lands Administration,Colorado River basin dispute index cards,ca. 1930.,None,,,,
11763,Department of Human Services.$bOffice of Recovery Services,No accounting case reports,1980-2020.,Chronological.,"These reports document daily printouts from the electronic data processing unit of the Office of Recovery Services (ORS). The purpose of these reports is to generate an accounting number to initiate a linkage to individual case files so that funds may be directed to specific cases. Information includes payor and payee lists\, case type\, transaction code number and amount\, and date.",Retain for 7 year(s),Exempt,
11769,Department of Health and Human Services. Division of Child and Family Services,Adoption home studies,1930-,Alphabetical by client surname,"Information collected from prospective adoptive families and assessed by the agency to determine eligibility. Following the assessment of cases\, the department determines either the approval or disapproval of applicants. Information includes home studies\, primary person characteristic forms (Form 1054)\, court documents\, biographies\, reference letters\, work histories\, criminal background checks\, psychiatric and psychological information\, approved adoption applications\, and family records.",Retain for 7 year(s) after case is closed,Private,
11836,Gunnison (Utah). Gunnison Police Department,Case files,undated,Numerical by case number,"These case files are created as a result of a complaint or other actions being investigated by the police department. They are the central case files for all cases handled by agency. Case files are usually filed numerically by case number. It is recommended files be separated by case type providing ease in the weeding of files. These files may include the investigative report\, fingerprint cards\, original arrest report\, supplemental reports\, copies of warrants\, photographs\, correspondence\, court orders\, court dispositions\, officers' notes\, pertinent laboratory tests\, copies of booking sheets and arrest reports.",Retain for 3 year(s),Private,
11854,Wasatch County School District (Utah),Trustees' account record,1901-1913.,Chronological,"Shows receipts and disbursements for each school year. Records date\, source\, and amount of receipts and number date\, amount\, to whom issued\, purposes (in various columns including salaries\, books\, repairs\, etc.)\, and remarks.",,Public,
11838,Gunnison (Utah). Gunnison Police Department,Accident files,undated,unknown,"These files document traffic accidents investigated by the police department. The report usually includes complete information on all cars and drivers involved in the accident\, accident location\, damage\, accident causes\, date and time\, accident diagram\, description\, and weather conditions. The original report is sent to the State Department of Public Safety if damage exceeds $1\,000\, or injury or death occurs (UCA 41-6a-404 (2007))\, and is maintained for seven years.",Retain for 3 year(s),Public,
11895,Board of Supplies and Purchase,Fish and Game Department account book,1927-1929.,,,Permanent. Retain for 1 year(s),,
11922,Alta Canyon Recreation District (Utah),Accident report records,1984-2018.,Chronological,"These files contain forms\, correspondence and related medical and investigatory records relating to on-the-job injuries\, whether or not a claim for compensation was made. They exclude copies filed in the Personnel files and those submitted to the Utah Industrial Commission.",Retain for 5 year(s),Private,
11973,Utah Board of Higher Education,Audit work papers,1972-,Chronological,"Papers which have a short-term use and comprise the background records\, such as preliminary studies\, drafts\, analyses\, notes\, interim reports regarding a particular case file\, and financial performance audits. These files document the work used to generate audit reports. Information includes financial and administrative records\, detailed transactions of receipts and disbursements\, and records and transactions relating to employee payroll.",Retain for 1 year(s) after end of project or program,Public,
12048,Fillmore (Utah),Mechanical system installation permit files,1992-,Numerical by application number,"These records are kept to verify that state mechanical code requirements are meet\, and all installation are inspected and recorded. This file includes application number\, name of applicant\, address and phone number of applicant\, job site\, type or purpose of installation\, contractor\, approved by and date\, inspection report\, permit number assigned\, date and signature of city recorder.",Retain permanently,Public,
12085,Department of Transportation. Office of Planning and Programming,County (class b) and city (class c) audit reports,1980-2013.,"Chronological, thereunder alphabetical by county and city name",These records are audit reports received by the Planning Division of the Utah Department of Transportation (UDOT) from counties and cities who have received state money to build roads. The reports document how the money was spent.,,Public,
10695,Utah County (Utah). City/County Health Department,Daily mosquito abatement worksheet,1983-,Chronological,"This worksheet documents the identification of specific mosquito species and their location and quantity. The form includes inspector's name\, district number\, date\, general weather\, county address\, species\, water source\, air and water temperatures\, depth\, fish\, acres treated\, pesticide amount and time.",Retain for 4 year(s),Public,
10729,Davis County (Utah). Health Department. Administration Division,Father's paternity acknowledgment,undated.,None,"This state form is used by the father to acknowledge the paternity of a child when he is not married to the child's mother. The original form is retained by the State Health Department permanently. The form includes child's name\, birth date and place\, mother's name and address\, father's name and address\, and a notarized signed statement acknowledging child's paternity.",Permanent. Retain for 1 year(s),Private,
10745,Davis County (Utah). Health Department. Environmental Health and Laboratory Division,Scavenger salvage permit,1988-2018.,Alphabetical by company name and thereunder chronological,"These files document the issuance of permits under the authority of UCA 26A-1-114(1)(a) (1995) allowing the holder to engage in the business of emptying\, or cleaning any vault\, privy\, septic tank\, cesspool\, or grease trap\, automobile salvage\, by-product disposal\, and recycling. These permits include permit holder's name\, the business name\, the permit holder's home and business addresses\, the date issued\, expiration date\, the property owner's name\, business type\, application's approval date and the permit number.",Retain for 2 year(s) after expiration of permit or license,Public,
10754,Davis County (Utah). Health Department. Environmental Health and Laboratory Division,Food handlers permit records,2003-2018.,Chronological by date and thereunder alphabetical by surname.,"These forms document the application and issuance of food handlers permits. They include applicant's name\, address\, and telephone number\, date\, birth date\, sex\, physical description\, place and address of employment site\, whether permit previously issued\, and applicant signature.",Retain for 3 year(s),Public,
10708,Department of Human Services.$bDivision of Aging and Adult Services,Advisory council meeting minutes,1988-2005.,Chronological,"Records created by a committee\, conference\, or board\, including advisory committee's relating to executive establishment\, organization\, membership\, and policy. Includes agenda\, meeting\, minutes\, final reports\, and related records documenting the accomplishments of official boards and committees.",,Public,
10737,Davis County (Utah). Health Department. Environmental Health and Laboratory Division,Food service inspection reports,1980-2018.,"Chronological, thereunder alphabetical by establishment's name","These review forms document the local health department's review of food service plans prior to the opening of the establishment. This is part of the local health departments duties as set out in UCA_26A-1-114(2)(a) (2011). The department reviews floor plans\, equipment schedules\, plumbing plan and schedule\, lighting plan\, finish schedule (floors\, walls\, and ceiling)\, and equipment details when necessary to determine whether food establishments meet general requirements for bathrooms\, washing facilities\, plumbing\, cooking equipment\, grease traps\, lighting\, waste disposal\, and other facilities prior to the opening of the establishment. These forms include the establishment's name\, address\, mailing address\, and telephone number\, reviewers name\, date\, a listing of any areas of concern\, and comments.",Retain for 3 year(s),Public,
10748,Davis County (Utah). Health Department. Environmental Health and Laboratory Division,Swimming pool permits,1980-2018.,"Chronological, thereunder alphabetical by permit holder's name","These files document the issuance of permits by the health department to operate public swimming pools. The permits include the permit holder's name\, the business name\, the permit holder's home and business addresses\, date issued\, expiration date\, property owner's name\, type of business\, date application approved\, and permit number.",Retain for 2 year(s),Public,
10760,Davis County (Utah). Health Department. Environmental Health and Laboratory Division,Indoor clean air act complaints,undated.,None,"These forms record complaints received for individual's smoking in public buildings. They include date and time; name\, sex\, address\, birthdate\, location of complaint; violator's name and signature; and name and address of complainant.",Retain for 4 year(s),Public,
10789,Davis County (Utah). Health Department. Communicable Disease and Epidemiology Division,Laboratory/diagnostic test results,1990-undated; 2010-2018.,Alphabetical by surname of client,"This record is used to assist in the diagnosis of a communicable disease or other health-related circumstances. Testing procedures may include the following specimens: blood\, urine\, nasal/nasopharyngeal secretions\, stool\, discharge secretions\, lesion fluid\, body tissue\, CSF\, skin scrapings\, and respiratory samples. Some types of laboratory/diagnostic testing to be performed include: cultures\, ELISA\, PCR\, antigen/antibody\, smears\, gram stains\, serotyping\, quantiferon\, genotyping\, FTA\, RPR\, NAP\, rapid tests\, CMP\, LFTs\, CBC\, various panels\, susceptibilities\, and x-rays. As stated in the Utah Code of Communicable Disease rules (R386-702)\, the reports enable the Department of Health to protect public health and prevent and control the spread of communicable diseases.",Retain for 4 year(s),Exempt,
10761,Davis County (Utah). Health Department. Environmental Health and Laboratory Division,Emergency response files and hazardous waste,1979-,,"These case files document the investigation of hazardous waste incidents including the cleanup\, the process and the proper waste disposal. The case files include complaint date\, time\, and number; complainant's name\, address\, and telephone number; spill location; material spilled; weather conditions/local terrain; time on scene; population of area; personnel on scene; volume of spill; anticipated movement of spill; action taken; water bodies or streams involved; name of shipper/manufacturer; chemical placarding/labeling information; container type; railroad/truck ID number; injury or exposure; samples taken; and signature of registered environmental health specialist.",Retain permanently,Public,
10940,Department of Corrections,Hearing transcripts,1992-,Alphabetical by name,"Provides a record of the disciplinary hearing and the final descision and order issued by the executive director regarding an employee disciplinary hearing. Consists of the order\, transcripts\, recommendations\, reports\, etc.",Retain for 4 year(s),Public,
10795,Davis County (Utah). Health Department. Nursing Division,United Way dental care financial report,1978-2012.,Chronological,"This is a quarterly financial report on United Way monies spent on dental care for low-income children in Davis County. It is to document these expenditures. The report includes the quarter\, month\, and year\, year's expected revenue\, revenue received current quarter\, revenue received year-to-date\, revenue balance to be received from United Way\, fees and grants from government agencies\, and miscellaneous revenue surplus\, and totals; expenditures for year's budget\, current period\, year-to-date\, and balance for salaries\, employee benefits\, specific assistance\, totals\, total expenses for activities financed\, any surplus\, and the excess of unrestricted public support.",Retain for 3 year(s),Public,
10866,Department of Corrections,Fitness for duty case files,1985-,Alphabetical by subject's surname,These are psychological evaluations of employees of the Department of Corrections conducted by a professional provider. These files are read and utilized by the Division Director as the basis of personnel action by the Department for the benefit of the staff member and the department. They are segregated from personnel records pursuant to the Americans with Disabilities Act (ADA). They may include: reports of tests and evaluations.,Retain for 30 year(s) after separation,Protected,
10943,Davis County (Utah). Health Department. Nursing Division,Child Health Evaluation Care target area report,undated.,None,"These records are consent and release forms distributed by the Children Health Evaluation Care (CHEC) program. Each local health department determines concentration areas and groups to be targeted. This form is used to notify parents within targeted groups of the services provided and to identify infants eligible for the program. These records include both originals and duplicates. The form includes an explanation of the CHEC program\, a statement on confidentiality of personal information collected\, a statement allowing for the release of information for follow-up purposes containing the date\, parent's name\, address\, telephone number\, signature\, birth date\, social security number\, marital status\, and number of children.",Retain for 3 year(s),Private,
10975,Weber County Mosquito Abatement District (Utah),Check copy file,undated,,These are facsimile or photocopies of checks issued and are maintained solely as a quick reference source. If documentation is attached see Accounts payable.,Retain for 1 year(s),Public,
10825,"Davis County (Utah). Health Department. Women's, Infant's, and Children's Division",Quality assurance report,1985-2000.,"Chronological, thereunder alphabetical by name","These reports are submitted annually to the State Division of Women\, Infants\, and Children (WIC). They report on an evaluation of clients to determine their specific needs and to establish program priorities. The local health department randomly compares thirty participant case files with previously adopted priorities to determine programs effectiveness and to establish future priorities and reports these findings on this report. They include a list of the division's priorities\, a description of all management steps which are used to determine eligibility\, other information necessary to qualify a person to receive services\, and information on specific clients including name\, address\, telephone number\, and identification number.",Retain for 3 year(s),Private,
10850,Department of Health and Human Services. Division of Child and Family Services. Logan Office,Protective services counseling case files,1983-1995.,Alphabetical by surname,These files document services to clients that require protective services counseling.,Retain for 100 year(s),Controlled,
10954,Davis County (Utah). Health Department. Nursing Division,United Way dental service treatment record,1978-2018.,"Alphabetical by head of household's name, thereunder alphabetical by patient's name.","These records document dental treatment received by indigent children in Davis County. This program is funded through the United Way. The record copy of these records is retained by the treating dentist\, while the local health department only retains a copy. These records include the service patient referral card\, head of household's name\, social security number\, address\, patient's name\, patient's relationship with head of household\, dental license number\, description of treatment received\, dates services received\, procedure number\, fee charged\, amount patient pays\, balance\, patient's and/or parent's signature\, and dentist's signature.",Retain for 3 year(s),Private,
10973,Weber County Mosquito Abatement District (Utah),Buildings and grounds maintenance logs,undated,,This log records all repairs made to municipal buildings and grounds. It is used to verify that repairs were made.,Retain for 3 year(s),Public,
10989,Weber County Mosquito Abatement District (Utah),Insurance reports,undated,,These reports are used for the reference and generation of claim files.,Retain for 12 year(s),Public,
11016,Weber County Mosquito Abatement District (Utah),Telephone bills,undated,,These are the actual bills for telephone service and long distance toll charges.,Retain for 3 year(s),Public,
11013,Weber County Mosquito Abatement District (Utah),Special improvement bonds,undated,,"The governing body of the municipality levying the assessment\, by ordinance or resolution\, may authorize the issuance of special improvement bonds to pay costs of improvements in the district against funds created by the assessment.",Retain until resolution of issue,Public,
11030,Weber County Mosquito Abatement District (Utah),Bite count report,1952-,Chronological,"This is a report used by the field director to determine if mosquitos in a specific area are creating a problem for the public. Includes date\, time\, area\, species and number\, total\, hours of the day\, temperature\, wind\, and collector.",Retain for 3 year(s),Public,
11019,Weber County Mosquito Abatement District (Utah),Vehicle assignment records,undated,,"These are assignment logs\, reports\, authorizations\, and similar records relating to the assignment and use of vehicles by municipal employees or officials.",Retain for 1 year(s),Public,
11074,St. George (Utah). Department of Administrative Services,Employment applications (hired),undated.,None,"These are application forms completed by persons seeking municipal employment who were not hired. They include the name\, address\, and telephone number of the applicant\, employment history\, education\, and a list of references.",Retain for 2 year(s),Private,
11024,Weber County Mosquito Abatement District (Utah),Contracts and agreements files,undated,,"These files contain official agreements enforceable by law\, to acquire or incur services\, products. File may also include ordinances\, bonds\, job specification books\, and related correspondence.",Retain permanently,Public,
11033,Weber County Mosquito Abatement District (Utah),Fish planting records,1954-,Chronological,"These records are used to document the planting of fish each year\, and determine if replanting is necessary. Fish are planted in small ponds around the district to consume the mosquito larva. Includes date\, area\, condition\, number of fish planted\, hours\, and operator.",Retain for 3 year(s),Public,
11031,Weber County Mosquito Abatement District (Utah),Occupational Safety and Health Administration (OSHA) survey report,1981-,Chronological,"This report is used to verify the number of employees and hours worked. Includes employees name\, annual attendance\, total hours\, nature of business\, and any other non-work time.",Retain for 3 year(s),Public,
11077,Department of Health. Division of Medicaid and Health Financing. Bureau of Authorization and Community Based Services,Primary current review charts,1984-,Alphabetical by patient's last name,"These are primary patient review charts. The records contain medical records\, correspondence\, and professional notes.",Retain for 8 year(s),Private,
11076,St. George (Utah). Department of Administrative Services,Risk Management incident reports,undated.,Chronological,"These case files document the reporting\, investigation\, and settlement of liability claims filed against the municipality.",Retain for 20 year(s) after case is closed,Protected,
11201,"Southwest Behavioral Health Center (St. George, Utah)",Residential services client files,1985-,Alphabetical by client surname,"These files document clients receiving treatment at residential facilities. They consist largely of copies of records in the Client case files (Series 11241). In addition they include progress notes\, medication documentation\, diagnosis information\, and psychological reports.",Retain for 5 year(s) after case is closed,Controlled,
11211,"Southwest Behavioral Health Center (St. George, Utah)",Accounts payable,undated,None,"These records are used to pay county bills. They include copies of checks\, invoices\, purchase orders\, and receiving reports. May also include correspondence with vendors and computer printouts.",Retain for 4 year(s),Public,
11268,Garden City (Utah),Training records,1955-,Alphabetical,"Teaching aids: One copy of each manunal\, syllabus\, textbook\, and other training aids developed by the agency.",Retain permanently,,
11212,"Southwest Behavioral Health Center (St. George, Utah)",Surplus property files,undated,None,"These files document the sale of surplus county property. Includes invitations\, bids\, acceptances\, lists of materials\, evidence of sales\, and related correspondence.",Retain for 6 year(s) after resolution of issue,Public,
11261,Merit System Council,Appeals Board hearing records,1963.,undated,"This series documents the activities of the Utah State Merit System Council. The records contain findings\, correspondence\, and exhibits in regard to an appeal of Joseph H. Smart of the Department of Health to the Joint Utah Merit System Council Appeals Board regarding a personnel action taken against him.",,Public,
11351,Intermountain Power Agency (Utah),Investor tour information files,1994-,"Chronological, file Number 20",These files contain information pertaining to site and facilities that are being offered for investment purposes.,Retain for 2 year(s),Public,
11336,Intermountain Power Agency (Utah),Bonds official files,undated,None,"These files document the implementation of significant municipal bonds (i.e.\, revenue or special bonds)\, but not general obligation bonds. These files include authorizations supporting financial data\, contracts or sales agreements\, destruction certificates\, and sample copies of bonds sold as evidence of municipal indebtedness.",Retain permanently,Public,
11358,Intermountain Power Agency (Utah),Executive calendars,undated.,None,"Records containing substantive information relating to the official activities of high-level officials which are not incorporated into memoranda\, reports\, correspondence\, or other records included in the official files. Includes calendars\, appointment books\, schedules\, logs\, diaries\, and other records documenting meetings\, appointments\, telephone calls\, trips\, visits\, and other activities of the employees. See Daily Activity Schedules. UCA_63-2-103_(18)(b)_(1992) indicates that these types of materials are not considered by the Government Records Access and Management Act (GRAMA) to be records.",Retain permanently,Public,
11396,Intermountain Power Agency (Utah),Budget policy files,undated,None,"Correspondence or subject files of formally organized budget offices documenting agency policy and procedures governing budget administration\, and reflecting policy decisions affecting expenditures for agency programs.",Permanent. Retain for 7 year(s),Public,
10743,Davis County (Utah). Health Department. Environmental Health and Laboratory Division,Official vehicle emissions inspection/maintenance station files,undated,None,"These files document the issuing of permits to inspection stations to conduct emissions inspections on motor vehicles. This activity is required by 42 USCA 7410(2)(G) and UCA_ 41-6-163.6_(1995). These files include a copy of the permit application. The application includes the name\, address\, and business telephone numbers; business owner; name of the business manager or responsible individual; application approval date; permit issue and expiration dates\, permit number;\, and fee amount. These records also include the station application\, permit information\, correspondence\, performance reports\, audit reports\, hearings\, technician information\, VIR's\, station and technician file notes.",Retain for 3 year(s) after expiration of permit or license,Public,
10774,"Davis County (Utah). Health Department. Women's, Infant's, and Children's Division",In-service meeting minutes,1981-2000.,Chronological,"These minutes document the Women\, Infants\, and Children Program's (WIC) employee training on nutrition and new program requirements. Professionals attend these staff meetings and provide training to the department's staff by lecturing on various medical issues and changes made in state policies.",Retain for 3 year(s) after completion of publication or report,Public,
10859,Department of Health and Human Services. Division of Child and Family Services. Logan Office,Employment guidance records,1980-,Alphabetical by surname,These records document employment guidance.....,Retain for 6 year(s),Private,
10766,"Davis County (Utah). Health Department. Women's, Infant's, and Children's Division","Women, Infants, and Children (WIC) children's participant files",undated.,None,"These files document the participation of children in the Women\, Infants\, and Children (WIC) Program. The purpose of the program is to provide supplemental foods and nutrition education to low income families in accordance with the provisions of 7 CFR 246_(1993). This program is open to children between the ages of one and five. These files include the nutritional education record\, lost or stolen WIC Voucher/ID Card Report\, WIC certification form\, nutrition care plan\, nutrition education information\, WIC participant responsibilities agreement\, turnaround change order\, family enrollment form\, growth charts\, infant/child medical history\, nutrition history\, and correspondence.",Retain for 10 year(s) after date of birth,Private,
10844,Department of Health and Human Services. Division of Child and Family Services. Logan Office,Work incentive case files,1980-,Alphabetical by surname,"These files document work incentive programs offered to persons needing employment through the Department of Human Services\, Division of Child and Family Services. Information includes employment history\, family information\, job position information\, marital status\, salary information\, and social security number.",Retain for 5 year(s),Private,
10867,Department of Workforce Services. Roosevelt Employment Center,Client case files,1979-2019.,Alphabetical by surname.,"These case files document the complete case history of clients receiving services provided initially in or through a Family Support office (OFS)\, and now provided by The Dept. of Workforce Services. These casefiles include but are not limited to the following types of Eligibility and Determination Forms: Application and Affidavit for Assistance and Food Stamps\, Home Energy Assistance Target (HEAT)\, Reapplication for Assistance and Food Stamps\, Application for Financial\, Medical\, and/or Food Stamps\, Application for Social Services\, Notice of Decision (income report)\, and Client Admission/Level of Care Determination. Also copies of birth certificates\, social security cards\, car registrations and titles\, divorce decrees and other court documents\, medical reports\, and certification of tribal membership are included in the case files. Payment forms\, which include Payee/Case Data,Collections\, Medical Grant Overpayment\, Coupon Books Lost in the Mail\, Forged Check Affidavits\, and the following miscellaneous documents are included in the case files: random moment sample surveys\, case activity logs\, court orders\, lien agreements\, and guardianship orders.",Retain for 5 year(s) after case is closed,Private,
10800,Davis County (Utah). Health Department. Nursing Division,Time activity records sheet,1984-2012.,Chronological by pay period,"These time sheets record specific daily amounts devoted to individual program and are used to document work spent on various state and federal contract. This information is used for a variety of reports. The sheets include employee's name\, social security number\, department\, division\, program name\, date\, and number of hours spent on program.",Retain for 3 year(s),Private,
10930,Weber County Mosquito Abatement District (Utah),Gas chart records,1952-,Chronological,"These are logs\, reports\, or similar records documenting mileage and gasoline\, oil\, and diesel fuel used by the municipal vehicles.",Retain for 2 year(s),Public,
10875,Department of Health and Human Services. Division of Child and Family Services. Roosevelt Office,Child protective services investigation case files,1980-,Alphabetical by client surname,"These files document determination of child abuse and neglect of children. Child protective service workers use this information to determine whether or not a child is the victim of abuse or neglect. Information includes name\, court actions\, investigations\, family information\, psychiatric and psychological information\, and victim information.",Retain for 100 year(s) after case is closed,Exempt,
10948,Davis County (Utah). Health Department. Nursing Division,Day care licensing public health nurse review,1990-2012.,None,"This inspection form documents the separate annual review of day care centers by public health nurses prior to their state licensing and the relicensing. The form includes center's name\, address\, owner and person in charge; visit date\, arrival and departure times\, public health nurse's signature\, department's name\, indication of review of program and records\, and recommendations and comments.",Retain until expiration of permit or license,Public,
10984,Weber County Mosquito Abatement District (Utah),Equipment maintenance and repair records,undated,,"These are records of service repair and maintenance of municipal equipment\, including office machines and furniture.",Retain for 2 year(s),Public,
10941,Department of Corrections,Disciplinary hearing audio tapes,1992-,Alphabetical by name,Provides an audio tape recording of an employee's disciplinary hearing. Paper transcripts of these tapes are retained for 5 years as Series 10940.,Retain for 4 year(s),Private,
10965,Weber County Mosquito Abatement District (Utah),Annual financial report,undated,,"These are statistical reports on the financial affairs of the entire agency or a specific departments. These reports usually include a statement on the value of all agency owned property\, and an accounting of all income and expenditures in relationship to the final budget.",Retain permanently,Public,
10981,Weber County Mosquito Abatement District (Utah),Emergency and other personal leave files,undated,,"These records show the name of employee\, dates of absence\, explanation of emergency\, signature of employee taking emergency leave\, and signature of supervisor.",Retain for 4 year(s),Public,
11007,Weber County Mosquito Abatement District (Utah),Recorder charts,undated,,"These charts are taken from recording stations in streams or wells for weekly periods. They are used to determine water flows. The charts include water flow according to gauge flows\, height\, or level of aquifer in well\, during a weekly period.",Retain for 3 year(s),Public,
10985,Weber County Mosquito Abatement District (Utah),Fuel records,undated,,"These are logs\, reports\, or similar records documenting mileage and gasoline\, oil\, and diesel fuel used by the municipal vehicles.",Retain for 2 year(s),Public,
11004,Weber County Mosquito Abatement District (Utah),Purchase orders,undated,,"These are records authorizing the purchase of supplies or equipment by the municipality. They contain the name of the requesting agency\, name of vendor\, item\, date ordered\, delivery date\, purchase order number\, account charged\, and authorizing signature.",Retain for 4 year(s),Public,
11021,Weber County Mosquito Abatement District (Utah),Vehicle registration certificates,undated,,These motor vehicle registration forms document municipal ownership of vehicle.,Retain until final action,Public,
11010,Weber County Mosquito Abatement District (Utah),Route maps,undated,,These maps show sections of the municipality divided into routes for each day of the week for refuse collection. They are used to inform drivers of assigned daily route collection. They include maps of city streets divided into collection routes and numbered by truck number per day of week.,Retain until superseded,Public,
11020,Weber County Mosquito Abatement District (Utah),Vehicle maintenance records,undated,,"These are daily maintenance records on all municipal vehicles. They are used to provide a maintenance history and include work order number\, dates\, maintenance performed\, mileage of vehicle\, problem type\, driver's name\, and action taken.",Retain for 3 year(s) after disposition of asset,Public,
11029,Weber County Mosquito Abatement District (Utah),Light trap report,1952-,Chronological,"These reports are used to document the numbers of mosquitos that are trapped each night in light traps. This information is used to determine if the spraying in the area was adequate. The reports include: night\, location\, truck number\, date\, weather\, trap number\, and number of mosquitos trapped.",Retain for 3 year(s),Public,
11023,Weber County Mosquito Abatement District (Utah),Work order log,undated,,"These are authorization forms for repair or maintenance work on department vehicles\, equipment\, or municipally-owned facilities or structures.",Retain for 3 year(s),Public,
11026,Weber County Mosquito Abatement District (Utah),Hazardous waste disposal report,1985-,Chronological,"This record is used to verify disposal of hazardous waste at the county land fill. Includes Environmental Protection Agency identification number\, name\, address\, phone number\, date shipped\, Department of Transportation shipping description\, hazard class\, quantity\, units\, container type\, immediate response information\, special handling instructions\, generators signature\, and dates.",Retain for 3 year(s),Public,
11202,"Southwest Behavioral Health Center (St. George, Utah)",Client program listings,1985-,"Alphabetical by program name, thereunder chronological","These client listings are computer reports used to identify clients served and program case loads. They may be generated by individual programs\, program groups or for the Center as a whole. They include a listing of clients served by Center or subsection and may also include other information\, such as staff providing services\, type of services received\, diagnoses\, whether the client is Medicaid or Medicare\, identification number\, bed days\, admittance and discharge dates\, sex\, birth date\, income\, and fee information.",Retain until superseded,Private,
11193,"Southwest Behavioral Health Center (St. George, Utah)",Resident attendance log sheets,1986-,Chronological,"These sheets document attendance at the residential sites (e.g.\, Independence House\, day care adult center). The resident usually signs the log and staff may initial. They are used to compile monthly statistical reports. The sheets may include date\, resident's name\, destination\, comments\, and times in and out.",Retain for 1 month(s) after completion of publication or report,Public,
11226,"Southwest Behavioral Health Center (St. George, Utah)",Medicaid identification card copies,1989-,Alphabetical by surname,"These are monthly copies made of clients' Medicaid cards. They are used to verify that the client is eligible to receive Medicaid benefits. The card includes the client's name\, sex\, birthdate\, and eligibility dates.",Retain until superseded,Private,
11245,Department of Publicity and Industrial Development,Industrial Research coal study report,c 1936.,None,"This report is made up of records organized in three Acco binders: a two-part coal study and a single binder labeled ""Smoke Abatement and Smokeless Fuel Processes"".",,,
11205,"Southwest Behavioral Health Center (St. George, Utah)",Case management client files,1990-,Alphabetical by client surname,"These case files document clients' progress and involvement with case management. Case management assists clients in solving life's problems (e.g.\, paying bills\, transportation needs). They are maintained in addition to all other client files which may be generated by other programs within the Center. The files include copies of records from various outpatient client files including service plans\, ninety day treatment review plans\, referral forms\, progress notes\, correspondence\, and case management notes detailing assistance provided.",Retain for 5 year(s) after case is closed,Controlled,
11225,"Southwest Behavioral Health Center (St. George, Utah)",Delinquent client account notice,1990-,Alphabetical by client surname,"This notice informs therapist that a client's account is past due. The therapist informs the client\, adds comments to the form\, and returns it to the accounting office. The notice includes client's name\, therapist's name\, unpaid balance\, date last payment received\, therapist's comments and signature.",Retain until final action,Private,
11241,"Southwest Behavioral Health Center (St. George, Utah)",Client case files,1985-,Alphabetical by client surname,"These case files document the diagnosis and treatment of mental health\, alcohol and drug abuse patients. The are created by clinical staff including social workers\, psychiatrists\, nurses\, and psychologists. They may include applications for services\, assessments\, mental health examinations\, treatment plans\, medical records\, progress notes\, treatment reviews\, income claim forms\, copies of paycheck stubs\, copies of medicare card\, release forms\, medication prescribed\, copies of prescriptions issued\, psychological tests and evaluations. May also contain case management documents such as ninety day reviews and service plans.",Retain for 10 year(s) after separation or until date of birth,Controlled,
11191,"Southwest Behavioral Health Center (St. George, Utah)",Medicaid tracking records,1991-,Alphabetical by client's surname,"These forms track medicaid payments for client services. They contain date\, clients' names\, where transferred from\, Medicaid number\, social security number\, and rent amount.",Retain for 2 year(s),Private,
11266,Garden City (Utah),Certificates of eligibility,1955-2016.,Alphabetical by positions there under by name,"These are certificates of eligibility with related requests\, forms\, correspondence\, and statement of reasons for passing over a preference eligible and selecting a non-preference eligible.",Retain for 4 year(s),,
11264,Garden City (Utah),Council minutes,1955-,Chronological,"These are the official record of the proceedings of regularly scheduled\, special and emergency council meetings. Includes date\, time\, and place of meeting\, name of members in attendance and those absent\, a record of subjects discussed\, statements of intent\, and a record of action taken.",Retain permanently,Public,
11249,Public Service Commission,Freight rate correspondence,1940-1952.,None,"Business-related messages which provide unique information about agency functions\, policies\, procedures\, or programs. These records document the deliberations and decisions made regarding all agency interests\, and may originate on paper\, electronic mail\, or other media.",,Public,
11344,Intermountain Power Agency (Utah),Personnel accounting administrative files,undated,none,"These files describe established positions including information on title\, grade\, duties\, and agency responsibilities.",Retain for 2 year(s),Protected,
11352,Intermountain Power Agency (Utah),Restricted yield information files,undated,Chronological by bond issue,"These files document the implementation of significant municipal bonds (i.e.\, revenue or special bonds)\, but not general obligation bonds. These files include authorizations supporting financial data\, contracts or sales agreements\, destruction certificates\, and sample copies of bonds sold as evidence of municipal indebtedness.",Retain permanently,Protected,
11347,Intermountain Power Agency (Utah),Revenue bonds,undated,None,These bonds are issued by the city council payable solely from revenues attributable to the extension and improvement to revenue producing facilities (UCA 11-14-306 (2006)).,Retain for 1 year(s) after resolution of issue,Public,
11373,Department of Health and Human Services. Division of Child and Family Services. Logan Office,Adoptive home studies,1970-,Alphabetical by surname,"Information collected from prospective adoptive families and assessed by the agency to determine eligibility. Following the assessment of cases\, Human Services determines either the approval or disapproval of applicants. Information includes home studies\, primary person characteristic forms (Form 1054)\, court documents\, biographies\, reference letters\, work histories\, criminal background checks\, psychiatric and psychological information\, and family records.",Retain for 7 year(s),Controlled,
11404,Intermountain Power Agency (Utah),Real property acquisition files,undated.,None,"Title papers documenting the acquisition of real property by purchase\, condemnation\, donation\, exchange\, or otherwise.",Retain for 10 year(s) after disposition of asset,Public,
11378,Department of Health. Division of Medicaid and Health Financing. Bureau of Authorization and Community Based Services,Surveillance utilization review subsystem quarterly control reports,1985-,Chronological,"These control files are used to designate the categories of provider services\, and designate class groupings to determine cost factor and payable amounts for provider\, provider services\, and treatment analysis\, for recipients on medicaid. Information defines matrix\, line item index of data collected for reporting\, what information will be collected from the claims and how the claim information is to be collected for Surveillance Utilization Review System (SURS) reporting. The reports outlines statistics of the control file at the end of each quarter.",Retain for 3 year(s),Private,
11398,Intermountain Power Agency (Utah),Cartographic files,undated,None,"These maps document the layout of all parks\, recreational facilities\, and golf courses. They are used for planning purposes.",Retain permanently,Protected,
11427,Intermountain Power Agency (Utah),Organizational function statements,undated.,None,"Formally prepared descriptions of the responsibility assigned to the senior executive officers of an agency at the division level and above. They may include organizational charts and reorganizational studies. If the functional statements are printed in the Utah State Administrative Code\, they are not required to be preserved or retained as a separate series.",Permanent. Retain for 3 year(s),Public,
11400,Intermountain Power Agency (Utah),Checks lost,undated,None,"Legal documentation explaining and justifying a lost warrant\, so that a new one can be issued.",Retain for 4 year(s),Protected,
11410,Intermountain Power Agency (Utah),Telecommunications service files,undated,None,"Telecommunications general files including plans\, reports\, and other records pertaining to equipment requests\, telephone service\, and like matter.",Retain for 5 year(s),Protected,
11439,Intermountain Power Agency (Utah),Batch/data entry control forms,undated,None,Information on all batch or data entry records received by the mainframe.,Retain for 3 year(s),Public,
11383,Intermountain Power Agency (Utah),Routine activity schedules,undated,None,"Routine materials containing no substantive information\, regarding daily activities such as meetings\, appointments\, telephone calls\, and other employee activities.",Retain until administrative need ends,Protected,
11412,Intermountain Power Agency (Utah),Telephone messages,undated.,None,Incoming and outgoing telephone messages.,Retain for 2 month(s),Public,
11431,Intermountain Power Agency (Utah),"Titles, franchises, and licenses files",1993-,Alphabetical by name,"These registers record the issuance of licenses for persons or companies conducting business within municipal boundaries. They contain name\, address\, date\, and type of license. Prior to 1960\, many municipalities only maintained a register and no business license files. Most current registers are computer printouts.",Retain permanently,Public,
10248,Department of Health and Human Services. Division of Aging and Adult Services,Travel and transportation files,1985-,Chronological,"Correspondence\, forms\, and related records pertaining to agency travel and transportation functions\, not covered elsewhere in this schedule.",Retain for 5 year(s),Public,
10267,Department of Transportation. Project Development. Materials and Pavements Division,Individual radiation exposure records,1980-,Alphabetical by surname,"The Nuclear Gauge Unit creates and maintains these records to comply with Utah Division of Radiation Control regulations concerning maximum radiation exposure to employees. Information includes radiation unit dosage per individual\, name\, and social security number. These records are valuable throughout the life of the employee as part of their radiation exposure history. They are also crucial during litigation.",Retain permanently,Public,
10279,Treasurer,Financial Information Resources System periodic reports,undated,None,Includes the following: FICAA01T Trial balance monthly. FICAA05P Outstanding encumbrace. FICAA09P Outstanding reservtion. FICAA10P Cash deposits. FICAA30P General ledger activity. FICAA85P Revenue and expenditure status by fund. FICAED01 Expenditure detail by sub-account. FICAES01 Expenditure status by sub-account. FICAES02 Work program/expenditure comparison by summary account. FICARD01 Revenue detail by sub-account within organization. FICARS01 Revenue status by sub-account. FICARS02 Estimated revenue/realized revenues. FICAER01 Expenditure/revenue summary by level 2. FICAMP01 Revenue account status by activity other than Dept. of Transportation.,Retain for 5 year(s),Public,
10307,Department of Human Services.$bDivision of Substance Abuse and Mental Health.$bState Hospital,Unit controlled substance order files,1986-2015.,Numerical by stock number,"These files document pharmaceuticals listed and dispensed by hospital pharmacists. These drugs include controlled substances\, concentrates\, and injectable medications. Information includes the type of controlled substance\, quantities\, ward\, date\, prescription number\, and signature.",Retain for 5 year(s),Public,
10275,Department of Transportation. Engineering & Operations. Project Development. Construction,Construction projects status reports,1970-,Chronological,"This report is published once a month by the Construction Division. It is distributed to different divisions\, agencies\, and to the federal government to keep them informed of the status of particular construction projects. Information includes how much money they have spent on a project to date.",Retain for 5 year(s),Public,
10308,Department of Transportation. Employee Safety,Litigation-related daily correspondence,1980-,None,"Business-related messages that document work accomplished\, transactions made\, or actions taken. These records do not offer unique information about agency functions\, programs\, or policies\, though they may cite them. These records may originate on paper\, electronic mail\, or other media.",Retain for 5 year(s),Protected,
10264,Department of Transportation. Planning & Investment. Technology & Innovation. Maintenance and Facility Management Division,Lands and buildings records,1980-,Numerical by district,"These records are created by Maintenance engineers to document building programs (any structure) within the districts. They include contracts\, change orders\, and correspondence.",Retain until disposition of asset,Public,
10283,Box Elder County (Utah). County Clerk,General administrative records,c 1910-1945.,chronological,"Business-related correspondence which provide unique information about agency functions\, policies\, procedures\, or programs. These records document material discussions and decisions made regarding all agency interests\, and may originate on paper\, electronic mail\, or other media. This correspondence is filed separately from program case files\, and project files.",,,
10296,Castle Gate Relief Fund Committee,Photograph copies,1924.,None.,"Nine prints (with negatives) copied from original photographs taken following a mine explosion in which over 170 people were killed at Utah Fuel Company's Castle Gate No. 2 Mine on March 8\, 1924. Subjects include Greek funerals held simultaneously for 17 of the victims\, open graves at Price Cemetery awaiting arrival of funeral parties on March 14\, arrival of the funeral parties\, improvised hearses at cemetery showing coffins awaiting their turn at burial\, widows and orphans of three victims of the mining disaster (Archie Henderson\, Joe Tallerico\, and O.H. Rollins)\, a group of orphans in Willow Creek\, and a group of Red Cross volunteers.",,Public,
10295,Department of Transportation. Engineering & Operations. Region Two,Traffic engineering orders,1964-,"Numerical by route, thereunder chronological","These records are the official legal documentation of speed limits\, no parking zones\, and similar regulations. When signed\, they become the law. The information includes actual speed limit\, location\, and signature of the authorized body.",Retain permanently,Public,
10304,Department of Health and Human Services. Division of Substance Use and Mental Health. State Hospital,Pharmacy inventory records,1974-,Chronological,"These records support the agency's administrative function to track all medication housed by the agency's pharmacy (42 CFR 423.505(d)(2012) and 21 CFR 1304.03(2000)). Records include such things as the required inventories for controlled substances\, restocking orders\, and audit files.",Retain for 10 year(s),Public,
10316,Department of Transportation. Engineering & Operations. Project Development. Right of Way,Right of way plans,1930-,Alphanumerical by project number,"These Mylar drawings are created by district engineers whenever a project calls for property to be acquired. The records become an index for all property and their deeds\, and includes parcel number and name of owner. These plans are legal documents which are cited when referring to a specific parcel of land and are used specifically to show where a road is going to go (or should have gone) in relation to people's property. They are also used to account for all property held by the Utah Department of Transportation\, in conjunction with the Appraisal of property case files\, series 3324. The plans include details of the plats and the proposed roadway.",Permanent. Retain for 10 year(s),Public,
10302,Department of Health and Human Services. Division of Substance Use and Mental Health. State Hospital,Patient W-4s and social security numbers records,1990-,chronological,"These records document patient federal W-4 and social security numbers. Patients complete this information in order to place them on the industrial payroll at the Utah State Hospital. This is a requirement for payment for services that patients perform. Information includes name\, social security number\, marital status\, exemptions\, address\, employer\, and employer identification number.",Retain for 10 year(s) after separation,Private,
10322,Commissioner of Indian War Records,Indian War pension correspondence,1917.,None.,"Wide variety of correspondence regarding pensions between the Commissioner of Indian War Records (aka the Adjutant General)\, the federal government\, and applicants for pensions.",,Public,32 microfilm reels
10338,National Guard,Check register,1913-1916.,None,These are check registers.,,Public,1 microfilm reel
10364,South Salt Lake (Utah),Sexually oriented business license files,1988-,Alphabetical there under by last name,"These files contain information on all business licenses issued in the municipality. All businesses are required to be licensed before conducting within municipal boundaries. They contain the application\, proof of payment\, and approval forms from regulatory departments (e.g.\, fire\, police\, health).",Retain for 3 year(s) after expiration of permit or license,Private,
10385,Department of Transportation. Engineering & Operations. Operations. Traffic & Safety,Accident collision diagrams,1970-,Numerical by location,"These records are created by the Traffic and Safety division to evaluate intersection design and determine if a signal should be installed. Included are diagrams of accidents occurring at specific intersections during a one year period of time. The information includes street location\, year\, number of accidents\, types of collisions (when they happened\, what direction they were going\, injuries\, etc.) and a key to the symbols of the diagram.",Retain for 7 year(s),Protected,
10393,Department of Transportation. Division of Aeronautics,Administrative subject files,1971-2015.,Alphabetical by subject,"These files contain copies of documents retained strictly for reference and informational purposes which are not part of the official files. Include copies of reports\, studies\, special compilations of data\, drawings\, periodicals\, books\, clippings\, brochures\, catalogs\, and vendor price lists.",Retain for 2 year(s) or for 0,Public,
10368,Children's Service Society of Utah,Substitute care case files,ca. 1924-ca. 1987,Numerical by case number.,"These files document services provided to children under the age of 18 who have experienced severe emotional disturbances\, physical disability\, and social maladjustment and have been in substitute care placement. The Department of Human Services obtains custody of the child by an order from Juvenile Court.,Information includes psychosocial evaluations\, family studies\, financial disclosures\, treatment plans\, progress notes\, supportive services\, court orders and health and education records and fees.",Retain permanently,Private,
10387,Department of Transportation. Engineering & Operations. Operations. Aeronautics,Flight logs,1983-,Chronological,"These records are created by pilots for each flight and used by the Aeronautics staff as a reference. They document the flight activity (flight date and hours\, utilization\, and the passenger list) of Utah Department of Transportation planes. They are also used to create invoices for agencies receiving aircraft services. The information includes name of pilot\, date\, starting point and destination\, time left/arrived\, total flight hours\, passenger names\, and passenger agencies.",Retain for 1 year(s) after disposition of asset,Public,
10373,Department of Transportation. Planning and Investment. Environmental,Historic bridge program records,1985-,None,"These records are created by the Locations and Environmental Studies Division of Transportation to document historic bridges built before 1945. A rating system has been developed to determine historic importance and whether the bridge is worth saving or not. These records include inventory lists\, historic context of the bridge\, federal rules and state regulations and guidelines regarding bridges\, correspondence with other state agencies\, ratings sheets\, committee correspondence (the committee decides which bridges are important)\, committee minutes\, and educational materials. Eventually\, a scripted slide show and archival quality photographs will also be included in this series. The inventory lists are maintained on computer\, the rest,on paper. The inventory lists include the bridge number\, its common name\, county\, district\, location\, ownership\, date built\, designer and contractor names\, description\, technical merit\, special features\, aesthetics\, design and material integrity\, and the locations of plans and specifications.",Permanent. Retain for 5 year(s),Public,
10428,Department of Financial Institutions,Commerce Financial Thrift and Loan corporate records,1980-1986.,Chronological,"These records were created by the Board of Directors to record the minutes of board meetings. They document board\, personnel\, and loan decisions. They include stock registers which track the purchase of stock certificates for monitoring by the board.",Permanent. Retain for 7 year(s) after final action,Protected,
10369,Children's Service Society of Utah,Foster home study case files,ca. 1950-ca. 1985,Alphabetical,Reviews of existing or perspective homes for foster care.,Retain for 25 year(s),Controlled,
10403,Department of Financial Institutions,Copper State Thrift and Loan corporate records,1980-1986.,Chronological,"These records were created by the Board of Directors to record the minutes of board meetings. They document board\, personnel\, and loan decisions. They include stock registers which track the purchase of stock certificates for monitoring by the board.",Permanent. Retain for 7 year(s) after final action,Protected,
10491,Department of Health. Division of Medicaid and Health Financing. Bureau of Authorization and Community Based Services,Sterilization prior approvals,1985-,Alphabetical by client surname,"These are Sterilization approvals for eligible individuals on medicare and medicaid. Information includes medical condition\, client eligibility\, and reasons for medical procedure.",Retain for 6 year(s),Private,
10528,Dept. of Health. Office of Strategic Planning and Evaluation,Organization function descriptions,1989-1993.,Alphabetical by organization,"Formally prepared descriptions of the responsibility assigned to the senior executive officers of an agency at the division level and above. They may include organizational charts and reorganizational studies. If the functional statements are printed in the Utah State Administrative Code\, they are not required to be preserved or retained as a separate series.",Permanent. Retain for 3 year(s),Public,
10466,Department of Health and Human Services. Division of Child and Family Services. Provo Office and Western Region Administration,Trust account client files,1976-,Alphabetical by surname,"These records document trust account records and are used to monitor money received and expenditures. Information includes consumer name\, identification number\, payee name and address\, supervisor\, and payment data.",Retain for 4 year(s),Private,
10499,Department of Health. Division of Medicaid and Health Financing. Bureau of Authorization and Community Based Services,Speech therapy prior approvals,1986-,Alphabetical by client surname,"These are approved applications from individuals requesting payment assistance from medicaid for speech therapy medical assistance. Speech therapy denial are found in series 10493\, Speech therapy denials. The information includes correspondence\, application\, medical information.",Retain for 6 year(s),Private,
10538,Department of Financial Institutions,Travel advance cancelled checks,1982-,Numerical by check number,"Cancelled checks\, debit/credit memoranda\, deposit slips\, and monthly reconciliations.",Retain for 3 year(s),,
10522,Dept. of Health. Bureau of Organizational Development and Evaluation,Transition records,1990-1991.,Alphabetical by program,Records created by employee transition teams prepared to document which programs should be transferred from the Department of Health to the Department of Environmental Quality. Includes recommendations regarding how to split the administrative staff between the two departments to allow continuity.,Permanent. Retain for 5 year(s),Public,
10564,Department of Health and Human Services. Community Health and Well-Being. Division of Population Health. Office of Communicable Diseases.,Food service and program records,1970-2009.,Chronological by date of inspection.,"This series contains records used in the evaluation of food service and summer programs. Information may include administrative surveys\, regulations\, health laws\, policies and procedures\, facility inspection reports\, program correspondence\, education\, FDA\, standardization\, and investigation records. It also contains food sanitation contracts from local health departments.",Retain for 10 year(s),Public,
10698,Utah County (Utah). City/County Health Department,Air spray daily test listing,1984-,Chronological,"This list serves as a daily index to mosquito spraying. It includes job number\, date\, inspector\, county address\, descriptive location\, air time\, and spray.",Retain for 4 year(s),,
10696,Utah County (Utah). City/County Health Department,Mosquito abatement complaint form,1980-,Chronological,"These forms document mosquito complaints received and investigated by the local health department. They are used to identify heavy mosquito populations. The form includes complaint form number\, complainant's name\, address\, and telephone number; county location; comments; evaluation; action taken; whether complainant contacted; whether literature distributed; and signature.",Retain for 4 year(s),Public,
10736,Davis County (Utah). Health Department. Environmental Health and Laboratory Division,Emission test/Repair technician files,undated.,None,"These files document mechanics certified as being qualified to conduct emission inspections. These files include permit applications\, test certification and recertification exams\, applicant's employer\, home address and phone numbers\, applicant's signature\, date the application was approved\, date the permit was issued\, permit number\, fee amount\, and expiration date. It may also include a business name\, telephone number\, address\, notes\, recertification information and payment information.",Retain for 2 year(s) after expiration of permit or license,Public,
10749,Davis County (Utah). Health Department. Environmental Health and Laboratory Division,Water analysis results,1992-,Alphabetical by facility name or homeowners last name.,"These are the results of tests of water sources such as drinking water\, public swimming pools\, and wells to ensure that the water meets all health standards. These test results include county name\, water supply source\, the date sample was collected\, lab number where tested\, individual's name collecting the sample\, and the test results.",Retain for 4 year(s),Public,
10773,"Davis County (Utah). Health Department. Women's, Infant's, and Children's Division",Nutrition and education client training records,1981-2000.,Chronological,"These records document the nutrition and education training provided to Women\, Infants\, and Children (WIC) Program clients. Lesson plans are given to each woman participating in the WIC program. They are required to receive nutritional training to participate in the WIC program. These records are created by the local health department and are updated as required by the state WIC program. These records include lists of priorities\, breast feeding materials\, lists of drug abuse participants\, brochures\, lesson plans\, and materials on the Native American Nutritional Education.",Retain until superseded,Public,
10791,Davis County (Utah). Health Department. Nursing Division,Immunization cards,1990-2012.,None,"These cards document immunizations given by the local health department. They include name\, birthdate\, sex\, address\, phone number\, type of immunizations\, series\, date given\, and date booster given. Some cards also include the signature of the parent. In 1991\, the card was replaced with the immunization record and signature card. The new card records similar information\, but also serves as the immunization informed consent card.",Retain for 10 year(s) or until date of birth,Private,
10779,Davis County (Utah). Health Department. Nursing Division,Immunization informed consent card,1970-2018.,Alphabetical by name,"These are forms filled out by parents before their children receive immunization for measles\, mumps\, rubella\, polio\, diphtheria\, tetanus\, and pertussis. Consent is secured to help protect the local department against suit for failure to obtain informed consent under UCA 78B-3-406 (1995). These forms include the patient's name\, address\, age\, and date of birth; the signature of the consenting adult; and a printed description of the benefits and risks of the vaccine.",Retain for 7 year(s) or until date of birth,Private,
10843,Department of Health and Human Services. Division of Child and Family Services. Logan Office,Protective services video case files,1986-1995.,Alphabetical by surname,"These files and video tapes are created by contracted providers to document sexual abuse evaluations for use in litigation and court proceedings and to diagnose and suggest treatment for those victims of sexual abuse. They contain interviews with children eighteen and under who are the alleged victims of sexual abuse. The case files are used to support video interviews. These are related to Substantiated child abuse and neglect case files\, 81728. UCA 62A-4-509 (1991)\, specifies that when either an oral or written report of alleged abuse or neglect is received\, the Department of Human Services is obligated to conduct a thorough investigation. The investigation may include an inquiry into the child's home environment\, emotional and mental health\, the nature and extent of injuries\, and his or her physical safety.",Retain for 100 year(s),Controlled,
10884,East Layton (Utah). City Commission,History,1970.,None,The information presented here was compiled from the town records and personal knowledge of senior citizens of the town.,,,1 microfilm reel
10784,Davis County (Utah). Health Department. Nursing Division,Preschool immunization survey,1970-2012.,"Chronological, thereunder alphabetical by school name","These forms document surveys taken by schools or local health departments of children entering kindergarten and child care to determine immunization status. Copies of the forms are sent to the State Department of Health. The forms include name of facility and responsible party\, number enrolled in kindergarten or day care\, number of children with immunization cards or records turned in to the school\, number of children with no record\, number of children adequately immunized\, number of exemptions (medical\, religious\, personal)\, and total number of exemptions. These records are also called Preschool immunization survey sheets.",Retain for 2 year(s),Public,
10946,Davis County (Utah). Health Department. Nursing Division,Child vision referral assistance records,1983-2008.,"Chronological, thereunder alphabetical by name","These forms are used to provide indigent children with medical referrals to receive vision care. This is a state funded program. They include child's name\, birth date\, age\, address\, school\, grade\, physician's name\, telephone number\, and date called; optician's name\, telephone number\, and date called\, and any additional comments.",Retain for 7 year(s),Private,
11771,Department of Health and Human Services. Division of Child and Family Services,Child protective services investigation case records,1955-,Alphabetical by client surname,"These are investigations and findings of child abuse and neglect cases. Child protective service workers use this information to determine whether or not a child is the victim of abuse or neglect. Information includes name\, court actions\, investigations\, family information\, psychiatric and psychological information\, and victim information.",Retain for 100 year(s) after case is closed,Exempt,
11778,Industrial Commission,Labor hearings records,1943-1950.,Chronological,"Bound copies of petitions\, certifications\, decisions\, and other transcripts of cases heard before the Utah Labor Relations Board. Microfilm of Labor division and Labor relations records",,Public,7 microfilm reels
11781,Utah State University,Annual budget report,1949.,Chronological.,"Annual budget report showing preliminary\, proposed\, and final salaries; college division; incidental; and other funds for various departments in the College.",Permanent. Retain until final action,Public,
11834,Ogden (Utah). Mayor,Scrapbooks,1894-1898.,Chronological by date.,"These are a chronological record of the municipality or individual municipal departments which include photographs\, newspaper clippings and other items pertaining to the activities\, actions and reactions of citizens.",,Public,
11798,Davis Technical College (Utah),Student assessment records,1979-,Alphabetical by student surname,These records document the aptitude testing of students as they are admitted into the Davis Applied Technology Center program. Students are primarily tested on their math and reading skills. The records include test scores and answer sheets.,Retain for 3 year(s),Private,
11862,Granite School District (Utah),Central Junior High School chapter I records,1982-1983.,none,"Pupil case files showing mastery of various skills (phonics\, following directions\, etc.).",,Public,
11855,Wasatch County School District (Utah),School census cards,1948-1968.,Chronological,"Lists name of parent or guardian\, each child in school\, and their age\, sex\, grade\, attendence\, etc.",,Private,
11845,Family Services.$bManti Office Department of Human Services. Division of Child and Family Services. Manti Office,Protective youth services case files,1983-1995.,Alphabetical by client surname,These files document temporary services for youths pending placement in foster care settings.,Retain for 100 year(s) after case is closed,Controlled,
11852,Ogden (Utah). Ogden Police Department,Stolen automobile reports,1923-1936.,Numerical thereunder chronological,"These records were created by the Automotive Bureau of the Ogden Police Department. The following information is recorded in the stolen automobile reports: report number\, date and time of report\, name and address of owner\, make\, license number\, motor number\, serial number\, model\, value\, color of body\, color and kind of wheels\, tires\, date and time stolen\, from where stolen\, whether insured\, special marks of identification and other information\, notifications\, by whom recovered\, place\, and date.",,Public,
11947,Utah State Tax Commission. Administration Division,Tax research papers,1988-,Alphanumerical by project,"These research projects and reports are created by various employees of the Tax Commission for internal purposes only. They are used to evaluate\, compare and analyze various aspects of real and personal property assessed by the Tax Commission and includes uniform\, central\, natural resources\, mineral\, and other assessed property. The information represents the opinions of individual employees who created the report. Included are research materials\, drafts\, notes\, clippings\, schedules\, and other ephemeral material used for evaluation and preparation of the papers.",Retain for 3 year(s),Protected,
11914,Apprenticeship Council,Veterans' apprenticeship case files,ca. 1974-1984.,Alphabetical by company name.,"These corporate case files contain apprenticeship agreements\, applications\, correspondence\, and other records pertaining to individuals participating in the program.",,Private,
11925,Department of Financial Institutions,Utah Savings & Loan Association liquidation correspondence,1966-1975.,chronological,"This is correspondence between various clients\, attorneys\, and financial institutions with the state office of financial institutions about the disposition of various claims.",,,
11993,Department of Human Services. Administrative Support,Construction project case files,1970-2009.,Chronological.,Case files documenting the construction of new buildings and the renovation of rented buildings for state use.,,Public,
11957,Ogden (Utah). City Attorney,Ogden city case index,undated,alphabetical,"Index marked ""Cannon and Sons."" Alphabetical index of Ogden City vs. various individuals. Gives defendent and (case?) number. No dates. Could also be part of 4th District or Weber County courts.",,,
12049,Fillmore (Utah),Building permit files,undated,Numerical by application number,"These files contain the permits issued as official building authorization for a variety of actions (construction\, demolition\, the installation of plumbing\, electrical or mechanical equipment and the erection of barricades). They contain inspection requests\, inspection reports\, certificates of occupancy and any pertinent information relating to the project. They may also contain water source\, sewer system\, flood plain\, and tank certificates. The files are arranged numerically by permit number or alphanumerically by address.",Retain permanently,Public,
12100,Davis County (Utah). Health Department. Environmental Health and Laboratory Division,Food establishments issued permit records,1988-2019.,Alphabetical by facility name.,"These permits are issued to food establishments authorizing continued operation. These records document the permit status of food establishments in Davis County. A new decal is issued to the establishment annually if ownership has not changed and is affixed to the permit. The permit is not transferable. A copy is maintained in the facility file. The records include copies of the permit and decal. The permit includes establishment name\, address\, operator's name\, date\, and health official's signature. The decal includes the year valid and the local health department's name.",Retain for 5 year(s) after final action,Public,
12022,Salt Lake City (Utah). Justice Court,Miscellaneous offense docket books,1890-1902.,Chronological by date.,"These docket books records actions taken for assorted criminal offenses heard by city Justices H.S. Laney\, W. W. Gee\, Grant H. Smith\, D. H. Wenger\, J.B. Timmony\, and J.B. Diehl. Recorded information includes name of defendant\, charge\, disposition of case\, and court costs. Charges are for violating various Salt Lake City ordinances.",,Public,
12056,Odgen Community Correctional Center,Staff minutes,1996-1998.,Chronological.,"Provides documentation of staff meetings for the Center. Information may relate to inmate issues or employee concerns. Includes the date\, summary of issues\, name of employee or inmate\, etc. May also include medical and psychiatric information.",,Protected,
11498,Intermountain Power Agency (Utah),Payroll tax reports,undated,None,"Returns on income taxes such as IRS Form W-2 and reports of withheld federal taxes\, such as IRS Form W-3\, with related records\, including reports relating to income and social security taxes.",Retain for 3 year(s),Private,
11520,Sterling (Utah),Birth registers,1908-1945.,Chronological by filing date and generally chronological by birth date.,"Births in each registration district in the state were recorded by the local vital statistics registrar\, as required by state statute (""Laws of Utah\, 1905\,"" chapter 120). Holdings: (1) 22 January 1908 to 1 September 1913\, (2) 13 November 1913 to 26 November 1921\, (3) 1 February 1922 to 23 February 1939\, and (4) 5 November 1939 to 3 April 1945. The certificate of birth contains the following information: (1)_place of birth\, (2) full name of child\, (3) sex\, (4) whether a twin\, triplet\, or multiple birth\, (5) whether legitimate or illegitimate\, (6) full name of father\, (7) father's residence\, (8) father's color or race\, (9) father's birthplace\, (10)_father's age at last birthday\, (11) father's occupation\, (12)_mother's maiden name in full\, (13) mother's residence\,,(14) mother's color or race\, (15) mother's birthplace\, (16)_mother's age at last birthday\, (17) mother's occupation\, (18) number of child of this mother and number of children of this mother now living\, (19) certificate of attending physician or midwife as to attendance at birth\, and (20) exact date of filing in office of local registrar\, attested by his official signature and registered number of birth. Certificates were to be written legibly in unfading ink.",,Exempt,
12106,Davis County (Utah). Health Department. Environmental Health and Laboratory Division,Underground storage facility case files,1990-2010.,Alphabetical by facility name,"These records document the operations of all underground storage tanks in Davis County. They are used to document inspections\, the permit application process\, leak detection investigations\, closures\, ground and vapor monitoring\, inventory control\, and tank tightness. The case files include the manual tank gauging form (MTG)\, leak detection inspection checklist\, leak detection for piping form\, inventory control and tank tightness testing form\, interstitial monitoring form\, vapor monitoring form\, ground water monitoring form\, closure plan form\, closure inspection form\, underground storage tank closure notice\, deficient tank closure plan notice\, and leak prevention self inspection guide.",Retain permanently,Public,
10232,Utah State Tax Commission. Technology Management,Data processing security and access records,1986-,Alphabetical by employee surname,"These are records of persons authorized to use or access various Tax Commission computer systems. They contain security clearances\, logon applications\, requests to change screens or functions of various systems\, security access records\, violations\, suspensions\, investigations\, and all other system control records.",Retain until superseded,Protected,
10261,Department of Transportation. Planning & Investment. Technology & Innovation. Maintenance and Facility Management Division,Station building records,1980-,"Alphabetical by station, thereunder chronological",Case files documenting the construction of new buildings and the renovation of rented buildings for state use.,Permanent. Retain until disposition of asset,Public,
10281,Box Elder County (Utah). County Clerk,Oaths of office,undated,Chronological,"These records are the official oaths of persons elected or appointed to county positions. They are used to verify that oaths are given in accordance with the Utah State Constitution (Art. IV\, Sec. 10). Before entering into the duties of all elected and appointed officials ""shall take and subscribe to a specified oath or affirmation."" All oaths and bonds for county officials ""shall be filed with the county clerk\, except for the county clerk which shall be filed with the county treasurer"" (UCA 52-1-3 (1995)).",Permanent. Retain until administrative need ends,Public,
10274,Department of Transportation. Division of Project Development. Division of Right of Way Acquisition,Utility relocation payment files,1968-2014.,Alphanumerical by project number,"These records verify that payments were made for the relocation of utilities on highway construction projects. They also record the agreement and construction progress. Included are proposed and executed utility agreements\, request for federal aid project approval\, assignment order\, authorization to proceed letter\, utility fiscal review report\, salvage credit report\, correspondence\, change orders\, and billings.",Retain for 5 year(s) after final action,Public,
10328,National Guard,Pay vouchers,1968-,None,"History of earnings\, deductions\, taxes\, net income\, and warrant or direct deposit information. These documents are prepared and used for payroll disbursement.",Permanent. Retain until administrative need ends,Private,24 microfilm reels
10282,Box Elder County (Utah). County Clerk,Official bonds,1881-,Chronological,"""All official bonds shall be recorded in the office of the county recorder and then filed and kept in the office of he county clerk. The official bond of the county clerk after being recorded shall be filed and kept in the office of the county treasurer"" (UCA 17-16-11 (1995)).",Permanent. Retain until administrative need ends,Public,2 microfilm reels
10301,Department of Transportation. Planning and Investment. Environmental,Biological assessment and inventory,1972-,Alphanumerical by project number,"This report is created by consultant biologists at the request of the project engineer when a highway project may have an environmental impact. The Federal Highway Administration requires these records if federal money is to be used. The consultant biologists study the location of proposed projects\, look for endangered species of plants or animals\, and determine how a highway would threaten them. The report includes an abstract of assessment (location and species affected)\, detailed description of where species can be found\, observations\, and recommendations. This report may have a summary if part of a larger study\, depending on the size\, type\, and location of the proposed highway. Several of these reports may be completed over,the course of highway construction. They document the changing environment and are subject to litigation.",Permanent. Retain for 1 year(s) after end of project or program,Public,
10331,National Guard,Orders,1904-2008.,"Chronological by year, thereunder by order type.","The 1909-1917 orders consist mainly of new officer appointments\, resignations\, inspection dates\, orders to specific units from the adjutant general\, etc. These orders were created to address and transact the regular business of the National Guard and usually were issued to individual units of soldiers or to an entire command. The orders were issued in the form of correspondence and have been bound as books. Some volumes have indexes organized alphabetically by subject. The orders include unit promotions\, discharges\, transfers\, equipment issuance and usage\, assignment of duties\, announcement of new regulations\, announcement of changes to existing regulations\, notifications of annual inspection dates\, ration issuance and usage\, etc. Information includes date of order\, issuing office\, order number and name of officer issuing order. May also include names of persons to whom certain orders pertain\, such as notifying a unit of an individual's promotion and authorizing signatures.,Records created by agency administration to document the research\, creation and application of agency programs\, policies and procedures. May include correspondence\, policy and program case files\, and executive files documenting leadership roles and decision making processes.",,Public,0.70 cubic foot 2 microfilm reels
10309,Department of Health and Human Services. Division of Substance Use and Mental Health. State Hospital,Pharmacy prescription records,1986-,Numerical by prescription number,"These records support the agency's function to provide treatment for those that suffer from mental illness. Records document the prescription of pharmaceuticals for residents\, and may include patient and physician information\, prescription data\, United States Drug Enforcement Administration (DEA) numbers\, refill requests\, and related records.",Retain for 10 year(s) after separation,Exempt,
10333,Commissioner of Indian War Records,Pension recipient account roster,ca. 1917.,None,"Gives names\, addresses\, and amounts due or paid to veterans or next of kin.",,,1 microfilm reel
10343,Department of Human Services. Office of Veterans' Affairs,Discharged veterans list,1976-1979.,None,Filmed computer print-out of the names and addresses of those discharged from military service.,,Private,2 microfilm reels
10346,National Guard,Accident and incident report case files,1967-,None,"This record series contains accident and incident case files. The records are used to document accidents involving National Guard personnel while on duty\, National Guard equipment\, and claims for destroyed or missing personal belongings of National Guard members. Information includes investigation reports and witness statements about vehicular accidents\, injuries\, missing or destroyed property\, claims filings\, etc.",Retain for 75 year(s),Public,
10384,Department of Transportation. Engineering & Operations. Operations. Traffic & Safety,Track and equipment inspection reports,1976-,Alphabetical by location,"These records are created by the railroad inspectors to document safety inspections on all railroad equipment and railroad tracks. Inspections are required by 49 CFR 206 (1990) and 49 CFR 225 (1990). The data is reported to the federal government and is used to determine fines and forfeitures. The information includes railroad equipment damage\, track damage\, safety violations\, and name of railroad company.",Retain for 3 year(s),Protected,
10381,Department of Transportation. Engineering & Operations. Operations. Motor Carriers,Overweight citations,1985-,Alphabetical by carrier name,"Records created by the Utah Highway Patrol and the Ports of Entry to document illegal overweight commercial vehicles\, then entered on the computer by Motor Carriers and used as background data regarding specific companies (their violations\, etc.). Information includes driver's name\, address\, date of birth\, gender\, and driver's license number; make\, license number\, and owner of vehicle; place\, date\, and time of violation; authorized weight\, actual weight\, and signature of officer.",Retain for 2 year(s),Public,
10407,Department of Financial Institutions,Copper State Thrift and Loan general correspondence,1980-1992.,Alphabetical by subject,These records were created or received by the thrift in the normal course of business. The correspondence documents executive decision-making and action as well as transmittal procedures.,Permanent. Retain for 4 year(s) after final action,Public,
10365,Department of Human Services.$bDivision of Child and Family Services.$bSalt Lake Valley Region,Public assistance case management information system reports (PACMIS),1980-2012.,None,"These are computer printouts of clients receiving services through the Department of Human Services\, Division of Family Services. The information is sent to all Family Services offices that serve clients through various programs. The names of clients are expunged following the closure of their case file. Information includes computer data\, printouts\, and statistical evaluations.",Retain for 5 year(s),Private,
10378,Department of Human Services. Office of Family Support. Kearns Office,Client case files,1980-1997.,Alphabetical by surname,"These case files document the complete case history of clients receiving services provided in or through a Family Support office (OFS). Programs are funded by the Department of Human Services and/or local discretionary funds. These case files include but are not limited to the following types of Eligibility and Determination Forms: Application and Affidavit for Assistance and Food Stamps\, Home Energy Assistance Target (HEAT)\, Reapplication for Assistance and Food Stamps\, Application for Financial\, Medical\, and/or Food Stamps\, Application for Social Services\, Notice of Decision (income report)\, and Client Admission/Level of Care Determination. Also copies of birth certificates\, social security cards\, car registrations and titles\, divorce decrees and other court documents\, medical reports\, and certification of tribal membership are included in the case files. Payment forms\, which include Payee/Case Data Information\, Transmittal of,Collections\, Medical Grant Overpayment\, Coupon Books Lost in the Mail\, Forged Check Affidavits\, and the following miscellaneous documents are included in the case files: random moment sample surveys\, case activity logs\, court orders\, lien agreements\, and guardianship orders.",Retain for 50 year(s) after case is closed,Private,
10479,Department of Human Services. Bureau of Internal Review & Audit,Working papers,1983-,Chronological by issuance of report in the calendar year.,"These records contain unique information in rough notes or drafts assembled or created and used to prepare or analyze other documents. The information adds proper understanding to the formulation and execution of policies\, decisions\, actions\, or responsibilities.",Retain for 1 year(s) after case is closed,Protected,
10516,Department of Workforce Services. Tooele Employment Center,Day care center licensing files,1970-2019.,Alphabetical by surname.,"This is the record of the licensing and inspecting of centers that provide care and supervision of children under the age of fourteen for more than four but less than twenty-four hours a day for a fee. This license is required under UCA 55-9-1. These files include copies of the articles of incorporation; copies of information pamphlets and booklets issued by the centers; copy of building plans and zoning approvals; program summary; requests to fire marshall\, nutritional specialist\, and nurse to check facility; inspection reports; application for license to inspect day care center; notice of approval of license; drafts of Title VI compliance reviews; evaluation reports by local health departments; copy of menus; notice of expiration of license;,curriculum schedule; inventory of equipment; provider file addition form; information on employee working in day care center; group day care enrollment; information on day care center and staff report; complaint letters; standard out of compliance report; and complaint investigation report. Personal information includes age\, appearance\, assets and debts\, birthplace\, brothers and sisters\, current and past addresses\, date of birth\, educational level\, employer\, employment history\, ethnic group\, income\, job position information (grade/step\, etc.)\, marital status\, membership in groups\, name\, name of kin\, national origin\, number of children\, occupation\, occupational licenses\, physical disabilities\, race\, references\, religious preference\, salary\,,sex\, signature\, social security number\, telephone number.",Retain for 8 year(s) after final action,Public,
10543,Duchesne County School District (Utah),FICA reports,1986-,"Chronological, thereunder numerical by social security number",These files contain records on individual employee's deductions concerning social security number. Include reports relating to income and social security taxes.,Retain for 3 year(s),Private,
10565,Department of Health. Epidemiology and Laboratory Services. Bureau of Food Safety and Environmental Health,Executive correspondence,1979-2009.,Chronological,"Business-related correspondence which provide unique information about agency functions\, policies\, procedures\, or programs. These records document material discussions and decisions made regarding all agency interests\, and may originate on paper\, electronic mail\, or other media. This correspondence is filed separately from program case files\, and project files.",,Public,
10694,Utah County (Utah). City/County Health Department,Ultra-low volume spray report,1984-,Chronological,"This report form documents the usage of ultra-low (ULV) spray chemicals including the location and amount used in mosquito spraying. The form includes the inspector's name\, date and time\, county address\, estimated acreage\, mosquito species\, dip count\, log\, landing count and comments\, sprayer instructions\, treatment report and inspection report including a map of area sprayed.",Retain for 4 year(s),Public,
10752,Davis County (Utah). Health Department. Environmental Health and Laboratory Division,Environmental/occupational investigation case files,1992-,"Chronological by date of report, thereunder alphabetical by last name of patient.","These are records of epidemiological investigations of environmental and occupational public health hazards. These investigations help prevent hazards\, and assist in short and long-term health studies. As stated in the Utah Code of Communicable Disease Rules\, the Department of Health collects this information in order to promote and protect the public health and to prevent and control disease. Includes epidemiological investigations of individuals and/or groups exposed to environmental health hazards\, health risk analyses of human exposures to chemical contaminants\, cancer cluster investigations\, and adverse reproductive outcomes. Medical records may contain patient name\, address\, sex\, race\, age\, type of exposure\, company where possible exposure occurred. The State Bureau of Epidemiology maintains the record copy of these records permanently.",Retain for 7 year(s) after case is closed,Public,
10777,Davis County (Utah). Health Department. Nursing Division,Child health evaluation screening evaluation records,1990-2012.,None,"These files document services provided to children accepted in the Child Health Evaluation Care (CHEC) program as part of the medicaid program. The purpose of the screening is to examine and evaluate the general physical and mental health\, growth\, development\, and nutritional status of medicaid recipients under the age of 21 and to provide corrective treatment. These files include the screening evaluation\, claim forms\, child health conference evaluation forms\, progress form\, history form\, immunizations\, assessment forms\, medicaid records\, and growth charts.",Retain for 21 year(s) after date of birth,Private,
10794,Davis County (Utah). Health Department. Nursing Division,Baby Your Baby case files,undated.,None,"These are case files for women who are eligible for the prenatal (PEPI) program. This program is for low income pregnant women who were presumed eligible for medicaid or who are on medicaid. The local health department performs an initial interview to determine the woman's eligibility. Once the woman is determined eligible she is assigned to a registered nurse who then contacts the client every month and performs home visits. Each of these components are documented in each client's chart. The client is maintained in the program for two months after the pregnancy ends. The case file includes prenatal care coordination tracking record form\, nursing notes\, prenatal initiative form\, Utah Perinatal record system (UPRS)\, identification card\, health insurance claim form\, and release of information form. These case files may also be called ""Baby Your Baby case files.""",Retain for 7 year(s),Private,
10747,Davis County (Utah). Health Department. Environmental Health and Laboratory Division,Swimming pool inspection report,1983-2018.,Alphabetical by company name and thereunder chronological,"This is a report on the inspection of public swimming pools as required by UCA 26A-1-114(1) and 26-15-2 (1995). This report form includes the pool name\, pool address\, owner's name\, operator's name\, the date and time of the inspection\, the number of bathers during the inspection\, inspector's name\, and inspection results.",Retain for 4 year(s),Public,
10756,Davis County (Utah). Health Department. Environmental Health and Laboratory Division,Environmental complaints,undated.,None,"These forms record complaints received by the local health department from the public in reference to a wide-range of environmental concerns including air quality\, solid waste\, hazardous waste\, epidemiology\, indoor clean air\, infectious waste\, swimming pools\, schools\, vector control\, food service\, landlords\, animals\, housing\, and yards. If complaint pertains to a specific facility it becomes part of the facility's inspection file. The form includes date\, time\, name of persons taking complaint\, complainant's name\, address\, and telephone number; nature of complaint\, date investigated\, action taken\, completion date\, and signature of registered environmental health specialist.",Retain for 4 year(s),Public,
10709,Utah State Tax Commission. Property Tax Division,County property assessment and administrative practices report,1991-,Chronological,"These reports document county practices concerning proper documentation pertaining to tax relief\, exemptions\, and adjustments of property values. They indicate tax rates\, cumulative statistics\, liens and subsequent sales of property for back taxes. They are used to identify county property tax assessment and administrative practices for compliance with the Tax Commission's adopted standards of practice.",Retain for 5 year(s),Public,
10759,Davis County (Utah). Health Department. Environmental Health and Laboratory Division,Municipal drinking water sanitary survey,1992-,Alphabetical by water system name.,"These surveys record the inspections of water tanks for proper security\, sanitation\, proper maintenance\, sanitation\, and chlorine levels to guarantee water quality. The survey forms include date\, name and address of owner\, location of water system\, results of inspection\, and signature of sanitarian.",Retain until final action,Public,
10772,"Davis County (Utah). Health Department. Women's, Infant's, and Children's Division",State nutrition and education staff plan,1981-2018.,Chronological,"This plan provides the direction for the administration of the local health department's nutrition and education program and is required by state and federal requirements. The original plan is submitted to the state while the local office only retains a copy. It evaluates the previous year's program and includes quality assurance forms\, in-service evaluation forms\, evaluations for nutrition classes\, demographics for Davis County\, plus provides the in-service plan for next year\, education classes for coming year\, plan for tracking and evaluating high risk clients\, addresses how they will meet the needs of special groups\, outreach to find new people to serve\, list of needs\, services available in Davis County\, and nutrition programs for migrants.",Retain for 3 year(s) after completion of publication or report,Private,
10716,Davis County (Utah). Health Department. Administration Division,Birth and death control card,1973-2010.,"Alphabetical by name, thereunder chronological","These cards serve as an index to birth and death certificates. The birth card includes name\, certificate number\, parents' names\, child's name\, and birth date. The death card includes name\, death certificate number\, death date\, and birth date.",Permanent. Retain until superseded,Exempt,
10751,Davis County (Utah). Health Department. Environmental Health and Laboratory Division,Water bacteriological analyses results,undated.,None,"These are the results of tests of water sources such as wells to ensure that the water meets all health standards. These tests are authorized by UCA 26A-1-114(2)(d)_(1995). These test results include county name\, water supply source\, the date sample was collected\, lab number where tested\, individual's name collecting the sample\, and the test results.",Retain for 4 year(s),Public,
10879,Department of Health and Human Services. Division of Child and Family Services. Vernal Office,Substantiated child abuse and neglect case files,1982-1995.,Alphabetical by client surname,"This record series is a case file of reported damage or threatened damage to the physical or emotional health and welfare of a child through neglect or abuse and includes causing non-accidental physical or mental injury\, incest\, sexual abuse\, sexual exploitation\, molestation\, or repeated negligent treatment or maltreatment. Investigations are required upon receipt of a report in an effort to protect the best interest of the children\, offer protective services to prevent harm to the children\, stabilize the home environment\, and preserve family life when possible. Information from Abuse and Neglect Report 741 is put into the Central Register (which is an automated data record on the agencies local data system established by UCA 78-3b-12).__This,series includes the Child Abuse/Neglect Report (Form 741)\, a narration for services\, a listing of the type of services\, a rehabilitative treatment plan\, and all other data collected as a result of an investigation.",Retain for 100 year(s) after case is closed,Controlled,
10758,Davis County (Utah). Health Department. Environmental Health and Laboratory Division,Vapor recovery violations,undated.,None,"These notices are given to tanker truck drivers who have vented gas vapors while discharging gas. Environmental laws require tanker trucks' hoses to force vapors back into the truck while discharging gasoline. The notices include date and time of violation; name\, sex\, address\, and birthdate of violator; location of violation; explanation of of violation; and officer's signature.",Retain for 3 year(s),Public,
10770,"Davis County (Utah). Health Department. Women's, Infant's, and Children's Division",Voucher registers,1978-2018.,"Chronological, thereunder numerical by voucher number","This register documents vouchers issued under the Women\, Infants and Children Program. It include date\, clinic name\, number\, address\, and telephone number\, date\, voucher number\, patient's name\, adult's signature\, and race.",Retain for 3 year(s) after completion of publication or report,Private,
10785,Davis County (Utah). Health Department. Communicable Disease and Epidemiology Division,Human immunodeficiency virus case files,2000-2018.,None,"These files contain medical and epidemiological information on patients\, suspects and contacts for future research and disease intervention strategies. As stated in the Utah Code of Communicable Disease Rules\, the reports are intended to enable the Department of Health to protect the public health\, and prevent and control communicable disease. Information includes patient's name\, telephone number and address; physician's name and telephone number; the hospital; medical record number; name and phone number of the person completing form; date form completed; status report (new case or update); and the reporting health department. The State Bureau of HIV/AIDS Prevention and Control maintains the record copy of positive case files permanently.",Retain for 4 year(s) after case is closed or until date of birth,Exempt,
10767,"Davis County (Utah). Health Department. Women's, Infant's, and Children's Division","Women, Infants, and Children (WIC) women participant files",undated.,None,"These files document the participation of women in the Women\, Infant\, and Children (WIC) Program. The purpose of the program is to provide supplemental foods and nutrition education to low income families\, in accordance with the provisions of 7 CFR 246_(1993). This program is open to pregnant\, postpartum\, and breast-feeding women. These files include the nutrition history\, notification of eligibility\, family enrollment forms\, turnabout change order\, nutrition education information\, nutrition education attendance record\, nutrition care plan\, pregnancy history\, WIC certification form\, and the WIC participant responsibilities agreement.",Retain for 4 year(s) after end of project or program,Private,
10783,Davis County (Utah). Health Department. Nursing Division,Child health case files,1990-2012.,None,"These case files document the participation of children in the Child Health Evaluation and Care Program (CHEC). This is a low cost program to identify public health problems and to promote healthy children in low income families ineligible for Medicaid. They include the child health record\, well child care 4-5 years of age form\, and well child care examination forms. These records are also called Well Child case files.",Retain for 21 year(s) after date of birth,Private,
10929,Weber County Mosquito Abatement District (Utah),Barrow pit drainage records,1952-,Chronological,"These are project background records\, such as studies\, analyses\, notes\, drafts\, and interim reports.",Retain for 5 year(s),Public,
10937,Department of Corrections,Disciplinary and grievance final orders case files,1970-,"Chronological, thereunder numerical by case number",These records consist of orders issued by the executive director or a designee and is the final ruling regarding a member's disciplinary/grievance hearing. Also includes reports and recommendations generated by the Administrative Law Judge in relation to the member's hearing.,Retain for 7 year(s),Private,
10976,Weber County Mosquito Abatement District (Utah),Employee bonds,undated,,"These are bonds with good and sufficient sureties\, payable to the municipality for the ""elected officers of each municipality and the treasurer in cities of the first and second class before taking the oath of office"" to guarantee ""faithful performance of the duties of the respective officers."" Bonds are placed at such amounts as may be determined by the governing body (UCA 10-3-819 (1987)).",Retain for 4 year(s) after final action,Public,
10987,Weber County Mosquito Abatement District (Utah),Insurance deduction files,undated,,These are reports and related papers including copies of vouchers and payment schedules pertaining to insurance deductions.,Retain for 3 year(s),Public,
10996,Weber County Mosquito Abatement District (Utah),Medical and dental insurance claim files,undated,,"These files contain medical and dental claims submitted by employees. They are used to track payment of the claims\, and for cost analysis of insurance programs.",Retain for 4 year(s),Public,
10982,Weber County Mosquito Abatement District (Utah),Employee earnings history record file,undated,,"These files are a cumulative salary history for individual municipal employees. They contain the name and address of each employee\, name of department and position\, social security number\, date of birth\, date employed\, earnings and deductions by pay period\, gross earnings year-to-date\, net pay\, and check number. These files are considered to be the most important payroll record for retirement purposes.",Retain until final action,Private,
10999,Weber County Mosquito Abatement District (Utah),Payroll warrant register,undated,,"This register is a numerical listing by check number and agency codes of all payroll checks issued by the municipality. It includes code\, date\, warrant number\, name of employee\, social security number\, types and amounts of individual deductions\, and may include hourly rate\, and number of hours worked. Though this register is frequently used to reference specific payroll checks\, it might be the only record of employee salaries and would then serve the same retirement purpose as the Employee earnings history files.",Retain for 7 year(s) after final action or,Public,
11009,Weber County Mosquito Abatement District (Utah),Retirement records,undated,,These are reports and register control documents relating to an employee's retirement.,Retain for 3 year(s),Private,
10992,Weber County Mosquito Abatement District (Utah),Job opening files,undated,,These files contain a listing of all current municipal job openings with job descriptions.,Retain for 2 year(s),Public,
11774,Department of Health and Human Services. Office of Recovery Services,Minor errors transaction reports,1980-,Chronological,"These reports document daily electronic data processing print outs\, lists\, and accounting transactions that were not run. These lists are used by persons in the accounts receivable and customer services units of the Office of Recovery Services (ORS) to assess minor reporting errors. Information includes report lists\, ORS case number\, transaction number\, date\, payment type and amount\, reason for error\, and team number.",Retain for 3 year(s),Public,
11762,Department of Health and Human Services. Office of Recovery Services,Major error transaction report,1980-,Chronological,"These reports document accounting transaction errors from daily lists of electronic data processing reports. The lists are used by the accounts recievable unit of the Office of Recovery Services (ORS) to identify errors for correction. Information includes transaction number\, date\, payment type\, amount of payment\, team number\, ORS case number\, and reason for error.",Retain for 7 year(s),Public,
11779,Department of Transportation. Office of Planning and Programming,City street maps,1937-2013.,Alphanumerical by location code,These are city street maps created by the Planning and Programming Division and sold to the public by Community Relations. The maps are produced to document roads that the state maintains. Each city has its own map. The maps show all public roads that currently exist in the city and some landmarks. These maps are usually updated within three to five years.,,Public,
11853,Wasatch County School District (Utah),School registers,1890-1963.,chronological,"Attendance and performance registers on elementary students. Gives dates\, teacher\, school\, pupil name\, age\, color (race)\, Mormon/non-Mormon (pre-statehood) \, attendance\, and scholarship record. Later records (approximately post 1937) become strictly attendance registers with student's name\, birth date\, age\, parent\, and address listed.",,Private,
11887,State Prison,Monthly reports,1964-1966.,Chronological,Mimeograph copies of reports made by the prison to the Sta te Board of Corrections at their monthly board meetings. Known holdings span June 1964-December 1966.,,Public,
11851,Department of Corrections,Double-bunking lawsuit records,1987-1992.,By subject,"Includes depositions\, witness statements\, exhibits\, aerial photographs\, facility blue prints\, discovery documents\, Deland debate video\, research and billing statements.",,Public,
11889,Department of Corrections. Adult Probation and Parole. Region 3. Women's Community Correctional Center,Staff meeting minutes,1987-2014.,Chronological.,"These are the minutes of various committees and staff meetings held within the Department. Examples include staff meetings\, Supervisor's meetings\, Parole Staff\, Director's meetings\, Correctional Advisory Council and the Information Committee. The minutes may include the date and time of the meeting\, the agenda\, names of attendees\, a summary of all matters proposed\, discussed or decided and a record of any votes taken during the meeting. UCA 52-4-7(1) (1997) requires that written minutes be kept of all open meetings. Minutes are also required to be kept for all closed meetings in accordance with UCA 52-4-7 (2) (1997).",,Public,
11904,Enterprise (Utah),Daily cash report,1921-1953.,Chronological,"This report is a daily record of cash balances\, receipts\, and disbursements.",,Public,
11982,Salt Lake County (Utah). County Clerk,Notaries public register,1903-1981.,"Alphabetical, thereunder chronological","This is an index to all notaries public in the county. After the county clerk receives ""certification of notaries public from the Division of Corporations and Commercial Code\,"" he shall ""keep and maintain an indexed record"" of notaries public within the county ""showing the names of all persons holding notarial commissions\, with the dates of issuance and expiration"" (UCA 17-20-3 (1990)).",,Public,
11943,Ogden (Utah). Mayor,Special service district locations indexes,undated,Numerical by index number.,"Numerical indexes to special service districts (water\, curb and gutter\, etc.) in Ogden. Book 1 includes blocks 1-80\, book 2 covers blocks 1-72.",Permanent. Retain until administrative need ends,Public,
11960,State Board of Land Commissioners,Contested school land selections letters and plats,1928-1931.,Chronological.,Booklet of correspondence and accompanying plat maps and land descriptions. Consists of letters sent by the Federal Land Board to the State Land Board summarizing contested cases of the state's claims to certain school section land.,,Public,
12047,Fillmore (Utah),Sign permit files,1988-,Numerical by application number,"These file is used to regulate signs within the city limits. This file includes date received\, date approved by city\, date issued\, payment receipt number\, date of payment\, permit number\, applicant name\, applicant address\, applicant phone number\, job site address\, type of sign\, sign dimension\, type of construction\, architect/engineer/contractor name and phone number\, business address\, city license number\, state license number\, applicant signature and date\, approval by and date\, building inspector comments and signature\, and city council approval and date.",Retain for 3 year(s) after expiration of permit or license,Public,
12069,Department of Corrections. Adult Probation and Parole. Region 1,Northern Utah community correctional center therapy files,1997-2014.,Chronological,"These files are created by social workers and psychologists contracted by the Center to conduct therapy sessions for the residents. Types of therapy sessions include substance abuse education\, sex education\, assertiveness training\, skills development\, etc. Information includes attendance records\, fees charged by Valley Mental Health facility\, evaluation forms\, etc.",Retain for 10 year(s),Private,
12105,Davis County (Utah). Health Department. Environmental Health and Laboratory Division,Foodborne outbreak report records,1989-,"Alphabetical by facility name, thereunder chronological","Report forms to collect data on suspected foodborne disease outbreaks used during investigations to record the initial complaint and subsequent interviews and by local health departments to determine if sufficient complaints warrant denial of permit. Includes: place\, number of persons eating city\, county\, and state of suspected meal; name\, telephone\, age\, sex\, any illness\,and number of persons interviewed; date and hour ate and onset of illness; symptoms and severity such as nausea\, vomiting\, cramps\, diarrhea\, fever\, duration of symptoms\, doctor if consulted\, and hospitalization; specimen taken\, date\, and results;,identification of foods eaten; totals of persons ill and not; narrative statement; case disposition; and investigator's signature.",Retain for 4 year(s) after final action,Public,
12193,Kane County (Utah). County Recorder,Mortgage records,1898-,Numerical by book and page,"These are legal instruments recorded by the county recorder concerning all ""mortgages\, deeds of trust\, liens\, and all other instruments in the nature of an encumbrance upon real estate"" (UCA 17-21-6(4\,5) (1990). There are two alphabetical indexes concerning mortgagors and mortgagees.",Retain permanently,Public,
12233,Magna Mosquito Abatement District (Utah),Light trap records,1985-,Chronological,"These records are used to document the numbers of mosquitos that are trapped each night in light traps. This information is used to determine if the spraying in the area was adequate\, if not spraying will be repeated. Includes date and time\, location\, truck number\, trap number\, date\, weather conditions\, and number of mosquitos trapped.",,Public,
12250,Magna Mosquito Abatement District (Utah),Annual financial reports,undated,Chronological,"These are statistical reports on the financial affairs of the entire municipality or a specific department. These reports usually include a statement on the value of all municipally owned property\, and an accounting of all income and expenditures in relationship to the final budget.",Retain permanently,Public,
10847,Department of Health and Human Services. Division of Child and Family Services. Logan Office,Substitute care supervision files,1979-1995.,Alphabetical by surname,These files document supervision by substitute care providers.,Retain for 25 year(s),Controlled,
10876,Department of Human Services.$bDivision of Child and Family Services.$bRoosevelt Office and Eastern Region Administration,Protective services counseling case files,1980-1995.,Alphabetical by client surname,"These files document services provided to clients requiring protective services counseling. Counselors provide services to victims of abuse and neglect who have been removed from the home after the issuance of a court order. Information includes family history\, medical information\, living conditions\, physical description\, and victim information.",Retain for 100 year(s) after case is closed,Private,
10833,Department of Public Safety. Driver License Division. Records Bureau,Certification by third-party tester for commercial drivers license,1990-,"Alphabetical by company name, thereunder numerical by control number","These records document test scores submitted by third party testers for persons applying for a commercial drivers license. Included are competency certificates and a copy of the school certification application for the company conducting the testing. Information on the competency certificate includes the name\, Social Security number\, address\, date of birth\, drivers license number\, and dated signature of the driver; a description of the vehicle used for the test; name of the third party testing firm with certification number; name of the examiner with certification number; date\, pretrip score\, basic controls form number and score\, and road test score for three trips; signed and dated certification of the examiner that the person passed the,test.__The school certification application includes the name\, address\, and business structure for the school; names\, positions\, addresses\, and phone numbers of the officers of the business; names and addresses of all instructors employed by the school; a list of branch locations\, including address\, phone number\, office name\, and classroom name; vehicle fleet information\, including year\, make\, serial number\, license number\, and indication of whether leased or owned for each school-operated vehicle; a questionnaire about the school\, its officers\, facilities\, and location; a certification by the owner of the school\, including a list of conditions to operate the school; the owner's dated signature and address; and notarization seal.",,Public,
10945,Davis County (Utah). Health Department. Nursing Division,Child Health Evaluation Care medicaid reimbursement report,1990-2012.,None,"This form reports the reimbursements received on claims for physical examinations provided under the Child Health Evaluation (CHEC) program. A medicaid billing form is submitted for each completed examination and the original is submitted to the Utah Medical Assistance Program (UMAP) for reimbursement. This form includes child's name\, date service provided\, date into program\, home address\, phone number\, medical information and patient identification number.",Retain for 3 year(s),Private,
10966,Weber County Mosquito Abatement District (Utah),Annual fixed asset report,undated,,"These work sheets list totals of all fixed assets\, purchases\, and dispositions. They are used to create annual reports.",Retain until superseded,Public,
10949,Davis County (Utah). Health Department. Nursing Division,Immunization personal exemption form,1980-,"Chronological by date of birth, thereunder alphabetical by student's name","This is a statewide form provided by the State Health Department to all local health departments. It is used by parents to claim a personal exemption based on a personal belief opposed to immunization in accordance with UCA_53A-11-302.5 (1995). This form must be completed annually to receive continued recognition of the personal exemption. It includes a statement claiming exemption from immunization\, parent or guardian's name and signature\, address\, date\, name of child/student exempted\, date\, school or child care facility's name\, witness's signature\, title\, and date.",Retain for 21 year(s) after date of birth,Private,
10950,Davis County (Utah). Health Department. Nursing Division,Infant Development Program case files,1977-2012.,"Chronological, thereunder alphabetical by surname","These case files document the participation of children in the federal Early Intervention program for infants and toddlers with disabilities (34 CFR 303). This program deals with children from birth to age three. The files include the permission to evaluate form\, referral/intake form\, health assessment\, developmental tests\, feeding behaviors assessment form\, reflex maturation assessment\, home visit report\, individual family service plan\, medical records\, patient release forms\, family identification record\, IDP roll book\, and information sheets\, and access to records form.",Retain for 21 year(s) after date of birth,Private,
10978,Weber County Mosquito Abatement District (Utah),Daily work logs,undated,,"This daily log is maintained by each work crew to verify work completed. This log includes date\, work order number\, location\, job requirements\, date completed\, equipment used\, and initials or crew chief's signature.",Retain for 2 year(s),Public,
10986,Weber County Mosquito Abatement District (Utah),Gasoline sales tickets,undated,,These are copies of credit card sales slips. They are used to verify the purchase of gasoline.,Retain for 2 year(s),Public,
10994,Weber County Mosquito Abatement District (Utah),Leave data files,undated,,These files contain compilations of leave earned and taken. Includes the annual leave compilation card.,Retain for 3 year(s),Public,
10988,Weber County Mosquito Abatement District (Utah),Insurance policy files,undated,,These are insurance policy contracts between the municipality and private insurers.,Retain for 15 year(s) after resolution of issue,Public,
10951,Davis County (Utah). Health Department. Administration Division,Mileage reimbursement,1980-2013.,Chronological,"These monthly report forms document the use of personal vehicles for business by Health Department employees. They are used to receive reimbursements for the usage. They include two forms-the Davis County mileage record and the expense voucher for mileage reimbursement. The mileage record includes the name\, division\, date\, destination\, beginning and ending odometer readings\, total mileage per trip\, and totals. The expense voucher includes name of person being reimbursed\, department\, account number\, month\, total mileage\, total miles being reimbursed\, cost per mile\, total reimbursement\, employee's signature\, and department head's approval.",Retain for 3 year(s),Public,
10998,Weber County Mosquito Abatement District (Utah),Payroll files,undated,,"These files contain memoranda\, copies of payrolls\, checklists\, and related certification sheets. They also include security copies of documents prepared or used for disbursement\, along with supporting documentation. Please refer to Schedule 8\, Item #4 ""Employee Earnings History Files\,"" if an earning history file/card is not maintained.",Retain for 3 year(s),Public,
10955,Davis County (Utah). Health Department. Nursing Division,United Way dental service patient referral card,1978-2015.,Alphabetical by head of household's name,"This card documents the referral of indigent children to dentists within Davis County. A new card is completed each time a referral is made. This program is funded by the United Way. This card includes dentist name\, address\, and telephone number\, head of household's name\, address\, social security number\, race\, and telephone number\, a listing of the names\, sex\, birth dates\, dental problems\, and medical problems of all family members\, signatures of parents or guardian\, name of public health nurse or social worker\, name of agency\, authorizing signature and date\, amount of family co-payment\, indication of income providing amount and frequency\, whether father is unemployed and length of unemployment\, a listing of debts\, and any additional comments.",Retain for 3 year(s),Private,
10977,Weber County Mosquito Abatement District (Utah),Fidelity bonds,undated,,"This is the agency treasurer's bond to protect the agency and to guarantee fidelity of treasurer. Bond usually covers four years and ""may be set by resolution\, ordinance or polices in any amount\, not less than that established by the state money management council"" (UCA 10-3-821).",Retain for 3 year(s) after resolution of issue,Public,
11003,Weber County Mosquito Abatement District (Utah),Notary bonds,undated,,"These are $5\,000.00 bonds that are required to be filed with and approved by the State Division of Corporations and Commercial Code for a term of four years (UCA 46-1-4 (2003)).",Retain for 3 year(s),Public,
11012,Weber County Mosquito Abatement District (Utah),Service requests,undated,,"These are requests for maintenance\, service\, cleaning\, or repair of vehicles\, equipment\, and buildings\, received from any municipal department.",Retain for 6 month(s) after resolution of issue,Public,
10974,Weber County Mosquito Abatement District (Utah),Certification of bond redemption and destruction,undated,,These are certificates sent to the municipality by the paying agent which track pay and destruction of bond coupons.,Retain until final action,Public,
11008,Weber County Mosquito Abatement District (Utah),Resolutions,undated,,"These are formal statements of a decision\, or expression of opinion put before or adopted by the district council. They may perform the same function as an ordinance. Resolutions may include the following: establishing water and sewer rates\, charges for garbage collection and fees charged for agency services\, establishing policies and guidelines\, and regulating the use and operation of agency property (UCA 10-3-717).",Retain permanently,Public,
11017,Weber County Mosquito Abatement District (Utah),Time and attendance report files,undated,,"These are records which verify hours worked\, sick leave\, vacation\, overtime\, and holidays earned and taken by municipal employees.",Retain for 3 year(s),Public,
10991,Weber County Mosquito Abatement District (Utah),Investment register,undated,,"These are registers of all investments made by the municipality. A work sheet is kept on each investment. They include the check stub of the institution issuing the investment\, a copy of the investment\, the check issued by the vendor and a validated receipt written by the municipality.",Retain for 3 year(s),Public,
11018,Weber County Mosquito Abatement District (Utah),Travel reimbursement files,undated,,These files document requests made by travelers for reimbursements of out of pocket expenses.,Retain for 3 year(s),Public,
11027,Weber County Mosquito Abatement District (Utah),Air spray report,1952-,Chronological,"These are authorization forms for repair or maintenance work on department vehicles\, equipment\, or municipally-owned facilities or structures.",Retain for 3 year(s),Public,
11002,Weber County Mosquito Abatement District (Utah),Personal injury files,undated.,,"These files contain forms\, correspondence and related medical and investigatory records relating to on-the-job injuries\, whether or not a claim for compensation was made. They exclude copies filed in the Personnel files and those submitted to the Utah Industrial Commission.",Retain for 5 year(s),Public,
11028,Weber County Mosquito Abatement District (Utah),Encephalitis surveillance report,1980-,Chronological,"This report is used by the Utah State Health Department to verify danger of encephalitis in certain areas of the state. These tests are conducted by the mosquito abatement districts and include type of tests\, flock\, draw number\, draw date\, report date\, and bird number.",Retain for 5 year(s),Public,
11006,Weber County Mosquito Abatement District (Utah),Maintenance complaint/request files,undated,,"These files contain a record of complaints or requests received from the general public concerning municipal parks and recreational facilities. They are used to verify that action was taken to resolve issues. They include date\, name\, telephone\, and address of requesting person; type of request; and comments of foreman handling request.",Retain for 2 year(s),Public,
11032,Weber County Mosquito Abatement District (Utah),Drainage and easement records,1947-,Alphabetical by drainage location,"This record is used to maintain the location of drains that have been dug and who is responsible for their upkeep. Includes name of district\, owner name\, date\, feet dug\, feet cleared\, date finished\, other work\, hours\, and operator.",Retain permanently,Public,
11066,Davis County (Utah). Health Department. Administration Division,Board member application,1980-2000.,None,"This is an application used to apply for a position on the local board of health. All applications are retained for two years to create a pool for possible future openings. The form includes name\, address\, business and home telephone numbers\, education and work experience in health and environmental fields\, volunteer experience\, reasons for wanting to serve on board\, occupation\, signature and date.",Retain for 2 year(s),Public,
11075,St. George (Utah). Department of Administrative Services,Employee benefit enrollment application file,undated.,None,"These are records of employee authorizations for payroll deductions for allotments (i.e.\, U.S. Savings Bonds).",Retain until superseded or until separation,Private,
11180,Road Commission,Bids and awards ledger,1936-1963.,None,"Lists county\, project number\, location\, and company to whom the bid was awarded and a date log for actions taken.",,Public,
11194,"Southwest Behavioral Health Center (St. George, Utah)",Staff training attendance records,1985-,"Chronological, thereunder alphabetical by workshop title","These records document staff attendance at clinical and administrative training sessions\, and staff retreats. They are used by accounts payable to pay for training received. The training certificates are filed in the personnel files. They include the registration forms and training report (staff names\, dates\, identification numbers\, workshop titles\, attendance dates\, group providing training\, and costs).",Retain for 1 year(s),Private,
11229,"Southwest Behavioral Health Center (St. George, Utah)",Class records,1992-,"Alphabetical by class, thereunder by student surname","These records document participation in classes taught by the Center. Classes include smoking\, driving under the influence (DUI)\, life skills\, and parenting. Attendance may be court ordered (smoking\, DUI) or voluntary (life skills\, parenting). These records include referral forms\, cycle summaries\, registration forms\, correspondence\, instructor's class reports\, course evaluations\, tobacco use data\, class quizzes and tests\, homework assignments\, agency expectation forms\, and attendance records.",Retain for 7 year(s),Private,
11220,"Southwest Behavioral Health Center (St. George, Utah)",Open client lists,1990-,"Chronological, thereunder alphabetical by client surname","These are listings of Center clients produced at regular intervals and provided to therapists for reference purposes. They include client names\, household numbers\, income\, therapists\, and may include other information including services provided.",Retain until superseded,Private,
11265,Garden City (Utah),Election returns,1960-,Chronological,These are books of tabulations counted by the election judges. They serve as the official tally of votes for municipal elections.,Retain for 22 month(s),Public,
11337,Intermountain Power Agency (Utah),"Bonds, notes and coupons",undated,None,These are the actual bonds and coupons redeemed throughout the lifetime of the bond.,Retain for 1 year(s) after resolution of issue,Public,
11359,Intermountain Power Agency (Utah),Feasibility studies,undated.,None,"Studies and system analyses conducted before program change\, the purchase\, installation\, or replacement of any technology or equipment. May include studies and systems analyses for the initial establishment\, major changes for program\, equipment\, or technology changes.",Retain permanently,Public,
11334,Intermountain Power Agency (Utah),Annual financial reports,undated,None,"Annual financial reports including financial statements\, trial balances\, general ledger activity\, accounts reconciliations\, clearing reconciliations\, etc.",Retain permanently,Public,
11346,Intermountain Power Agency (Utah),Securities owned records,undated,None,"These are registers of all investments made by the municipality. A work sheet is kept on each investment. They include the check stub of the institution issuing the investment\, a copy of the investment\, the check issued by the vendor and a validated receipt written by the municipality.",Retain for 3 year(s),Protected,
11354,Intermountain Power Agency (Utah),Administrative hearing transcripts,undated,None,"Records of hearings conducted as part of the regulatory process and hearings on proposed rules and changes; they may be maintained with related information including meeting notices\, proofs of publications\, meeting minutes\, and the conclusions reached. UCA 52-4-200 (2009) requires that written minutes be kept of all open meetings. May include audio and video recordings.",Retain permanently,Protected,
11335,Intermountain Power Agency (Utah),Bond resolution,undated,None,Authority for issuing bonds.,Retain permanently,Public,
11390,Intermountain Power Agency (Utah),Legislative history file,undated.,None,"These are the informal legal opinions written by city attorneys in response to requests received from various municipal departments in the course of municipal business. They are necessary to maintain consistency of opinion in related matters. They show date of opinion\, advice or opinion\, and name of requesting office or department.",Permanent. Retain for 1 year(s),Public,
11392,Intermountain Power Agency (Utah),Audit administrative working papers file,undated,None,"These are project background records\, such as studies\, analyses\, notes\, drafts\, and interim reports.",Retain for 1 year(s) after completion of publication or report,Protected,
11413,Intermountain Power Agency (Utah),Contract appeals case files,undated,None,"Case files consisting of notices of appeal and acknowledgments\, correspondence between parties\, contracts copies\, plans\, specifications\, exhibits\, change orders and amendments\, transcripts of hearings\, documents received from parties concerned\, final decisions\, and other related records.",Permanent. Retain for 5 year(s),Protected,
11426,Intermountain Power Agency (Utah),Organization diagrams and charts,undated.,None,"Records detailing an organization\, which could include charts\, functional statements\, reorganization studies. Also administrative maps that show regional boundaries and headquarters of decentralized agencies or that show the geographic extent or limits of an agency's programs and projects.",Permanent. Retain for 3 year(s),Public,
11437,Intermountain Power Agency (Utah),Bondholder relations correspondence,undated,None,"These files document the implementation of significant municipal bonds (i.e.\, revenue or special bonds)\, but not general obligation bonds. These files include authorizations supporting financial data\, contracts or sales agreements\, destruction certificates\, and sample copies of bonds sold as evidence of municipal indebtedness.",Retain until final action,Public,
11469,Intermountain Power Agency (Utah),Personnel action notifications,undated,None,"Division of Human Resource Management (DHRM) Form 33 documents initial employment\, promotion\, transfers to or from agency\, separation\, and all other individual personnel actions. Prior to 1988 these records were microfilmed by the Division of Personnel Management. Beginning in 1988 this information is maintained on the Human Resource Management automated system.",Retain for 4 year(s),Protected,
11014,Weber County Mosquito Abatement District (Utah),State treasurer's accounting statements,undated,,"These are quarterly reports of monies deposited with and invested by the State Treasurer under the State Money Management Act (UCA 51-7) (2010)). These statements are required by law (UCA 51-7-9 (1984)). They include a deposit form\, an account statement and an investment credit notice.",Retain for 1 year(s),Public,
11022,Weber County Mosquito Abatement District (Utah),Wage survey files,undated,,"These files contain wage survey reports and data; working papers and related correspondence pertaining to area wages paid for each employee class; background papers establishing need\, authorization\, direction\, and analysis of wage surveys; development and implementation of wage schedules; and development of specific rates (excluding authorized wage schedules and wage survey recapitulation sheets).",Retain until completion of publication or report,Private,
11015,Weber County Mosquito Abatement District (Utah),Supervisor's daily/weekly reports,undated,,"These report forms are compiled daily or weekly by each crew supervisor. They are used for budget planning and developing future plans. They include date\, crew name\, purpose of job\, list of crew members\, hours worked\, pay amount per hours worked\, total cost of labor\, equipment used\, and amount of rental equipment.",Retain for 1 year(s),Public,
11078,Department of Health. Division of Medicaid and Health Financing. Bureau of Authorization and Community Based Services,Extended hospital stay files,1988-,Alphabetical by patient last name,"These are outlier program patient charts\, for patients on medicaid\, and are used by the agency to determine extended hospital stay periods. The medicaid program has normal guidelines which determine hospital stay periods based on different medical problems. These files document special cases where the individual needs a longer hospital stay\, and states the specific reasons for the extended stay. Criteria for the program administration is listed in Utah Administrative Code R414-31x_(1993)\, Hospital Utilization Review. Information includes medical records\, correspondence\, outlier transmittal form\, diagnosis summary\, psychiatric evaluation\, medication administration record\, laboratory record\, progress notes\, and professional notes.",Retain for 8 year(s),Private,
11064,Territorial Superintendent of Public Instruction,Commissioner's correspondence,1894-1895.,Alphabetical.,"These are letters received by the Territorial Commissioner of Public Schools. The Commissioner was appointed by the federal government (supreme court)\, after the Territorial Superintendent of Public Schools was abolished by the 1887 Edmunds-Tucker Act.",,Public,
11203,"Southwest Behavioral Health Center (St. George, Utah)",Statistical reports,1987-,"Alphabetical by program name, thereunder chronological","These monthly reports are generated by individual programs to document program participation and to determine whether it meets established goals. They are used to compile the annual report and document the success of individual programs. These reports include\, but are not limited to reports listing hours provided\, client's names and numbers\, staff hours\, and bed days.",Retain for 1 year(s) after completion of publication or report,Public,
11227,"Southwest Behavioral Health Center (St. George, Utah)",Monthly billing statements,1988-,Alphabetical by client's surname,"This monthly billing is sent to clients for services provided. The Center maintains the information on-line and only prints billing adjustments. The information is constantly being updated. It includes client's name and address\, services being billed for and amounts\, and account balance information.",Retain for 4 year(s),Private,
11234,"Southwest Behavioral Health Center (St. George, Utah)",Phone message duplicates,1990-,Chronological,"These are duplicate telephone messages taken by the receptionist or other staff member to notify staff of telephone calls. They include the callers name and telephone number\, the message and recipient.",Retain for 6 month(s),Private,
11210,"Southwest Behavioral Health Center (St. George, Utah)",Accounts receivable,undated,None,"These records consist of copies of accounts receivables prepared to collect amounts owed by vendors\, organizations\, and citizens in the conduct of business.",Retain for 4 year(s),Public,
11250,Dairy and Food Commission,Administrative correspondence,1909.,Chronological.,"Incoming and outgoing business-related correspondence\, regardless of format or mode of transmission\, that provides unique information relating to the functions\, policies\, procedures or programs of an agency. These records document executive decisions made regarding agency interests. Executive decision makers may include the Director\, Chief Administrative Officer\, Public Information Officer or other internal administrators as identified by the executive office.",,Public,
11251,Board of Dental Examiners,Minutes and registrations,1894-1925.,Chronological.,"Accessioned records include a registered or licensed persons ledger listing name\, city and certification (1894-1925); reports to the Governor (1896-1903); and minutes of the dental board (1894-1903).",,Public,
11341,Intermountain Power Agency (Utah),Monthly financial reports,undated,None,"These are monthly accounting reports. They include outstanding reports\, amortization reports\, and earning reports.",Retain for 5 year(s),Protected,
11353,Intermountain Power Agency (Utah),Acknowledgment files,undated.,None,"Business-related correspondence that is routine or transitory and does not offer unique information about agency functions or programs. These records include acknowledgment files and most day-to-day office and housekeeping correspondence. These records may originate on paper\, electronic mail\, or other media. This correspondence is filed separately from program and project case files.",Retain until administrative need ends,Public,
11384,Intermountain Power Agency (Utah),Statistics reports,undated,None,"These files contain copies of documents retained strictly for reference and informational purposes which are not part of the official files. Includes copies of reports\, studies\, special compilations of data\, drawings\, periodicals\, books\, clippings\, brochures\, catalogs\, and vendor price lists.",Retain until administrative need ends,Protected,
11332,Intermountain Power Agency (Utah),Accounting issues Papers,undated,Alphabetical by title,"These paper contain Studies\, reports or memoranda regarding accounting methods or issues and their applicability.",Retain for 2 year(s),Public,
11415,Intermountain Power Agency (Utah),Leasing contract files,undated,None,"Building or equipment leases and related records documenting agreements\, services\, and payments.",Retain for 4 year(s) after expiration of contractual agreement,Protected,
11391,Intermountain Power Agency (Utah),Executive workload working papers files,undated,None,"These are project background records\, such as studies\, analyses\, notes\, drafts\, and interim reports.",Retain for 1 year(s) after end of project or program,Protected,
11407,Intermountain Power Agency (Utah),Surplus property case files,undated,None,"Case files on sales of surplus personal property (including those transactions deviating from standard procedures)\, comprising invitations\, bids acceptances\, lists of materials\, evidence of sales\, and related correspondence.",Retain for 6 year(s),Protected,
11428,Intermountain Power Agency (Utah),Permits,undated,None,"These files document the application for conditional use permits. These permits allow for the construction of buildings on the condition that impacts on neighborhoods are mitigated. They include the original application\, blueprint drawings\, investigative reports\, planning commission decisions\, cash receipts\, and related correspondence.",Retain permanently,Public,
11397,Intermountain Power Agency (Utah),Monthly budget reports,undated,None,"Monthly or routine reports on the status of agency appropriation accounts and apportionment\, excluding Annual Budget Reports.",Retain for 3 year(s),Protected,
11429,Intermountain Power Agency (Utah),Reports to members,undated,None,"These are the final reports of various studies (i.e. program analyses\, project studies) by private and other government agencies.",Retain permanently,Protected,
11449,Intermountain Power Agency (Utah),Biweekly payroll and deduction registers,undated,None,"This register is a numerical listing by check number and agency codes of all payroll checks issued by the municipality. It includes code\, date\, warrant number\, name of employee\, social security number\, types and amounts of individual deductions\, and may include hourly rate\, and number of hours worked. Though this register is frequently used to reference specific payroll checks\, it might be the only record of employee salaries and would then serve the same retirement purpose as the Employee earnings history files.",Retain for 7 year(s),Protected,
11393,Intermountain Power Agency (Utah),Investment administrative working papers file,undated,None,"These are project background records\, such as studies\, analyses\, notes\, drafts\, and interim reports.",Retain for 1 year(s) after completion of publication or report,Protected,
11441,Intermountain Power Agency (Utah),Operating systems,undated.,None,Automated program code which generates the machine-language instructions used to operate an automated information system.,Retain for 3 year(s) after end of project or program,Public,
11451,Intermountain Power Agency (Utah),Insurance deduction files,undated,None,Reports and related papers including copies of vouchers and schedules of payment pertaining to insurance deductions.,Retain for 3 year(s) after separation,Private,
11432,Intermountain Power Agency (Utah),Accounting correspondence,undated,None,"Correspondence\, reports and data relating to voucher preparation\, administrative audit\, and other accounting and disbursing operations.",Retain for 3 year(s),Protected,
11443,Intermountain Power Agency (Utah),Word processing work files,undated.,None,"These are project background records\, such as studies\, analyses\, notes\, drafts\, and interim reports.",Retain for 5 year(s),Protected,
11447,Intermountain Power Agency (Utah),Vehicle registration certificates,undated,None,Copies of legal registrations required by law to be maintained with each car.,Retain until final action,Public,
11478,Intermountain Power Agency (Utah),Salary and wage survey file,undated,None,"Survey reports on various positions prepared by classification specialists. It compares salary ranges\, benefits\, education and experience required.",Retain for 3 year(s),Protected,
11494,Intermountain Power Agency (Utah),Public relations files,undated,None,"Speeches\, addresses\, and comments. Remarks made at formal ceremonies and during interviews by heads of agencies or their senior assistants concerning the programs of their agencies. The format selected may be paper\, video tape\, motion picture film\, etc.",Permanent. Retain for 7 year(s),Public,
11450,Intermountain Power Agency (Utah),Income tax exemptions and withholdings certificates,undated,None,"Form which records the number of exemptions an employee claims against his payment of income tax and any additional withholding from his paycheck\, such as IRS Form W-4 and similar tax exemption forms.",Retain for 4 year(s) after separation,Protected,
11473,Intermountain Power Agency (Utah),Position change report and authorizations,undated,none,"Documents used to create new positions\, abolish old ones and change existing state employee positions. Common name DHRM 9.",Retain for 3 year(s),Public,
11481,Intermountain Power Agency (Utah),Verification of employment eligibility,undated,None,"Employment documentation required to comply with the Immigration Reform and Control Act\, 1986.",Retain for 7 year(s) after separation,Private,
11472,Intermountain Power Agency (Utah),Personnel management rules,undated,None,Document which outlines policies and procedures to be followed by state agencies in the administration of the state human resource management system.,Permanent. Retain until superseded,Public,
11488,Intermountain Power Agency (Utah),Indexes and check lists,undated,None,"Bibliographies\, check lists\, and indexes of agency publications and news releases\, except those used as indexes to Public Relations Files.",Retain until superseded,Public,
11496,Intermountain Power Agency (Utah),Revenue summaries,undated,None,"Correspondence\, reports and data relating to voucher preparation\, administrative audit\, and other accounting and disbursing operations.",Retain for 3 year(s),Protected,
11490,Intermountain Power Agency (Utah),Information request files,undated,None,"Files relate only to requests by individuals ""contesting the accuracy or completeness"" of records containing information on themselves as provided by UCA 63-2-603_(2008). Includes the individual's request to amend and/or review\, agency approval or denial of the request\, statements of disagreement\, agency justification for refusal to amend a record\, subsequent appeals of the agency's decision\, and related materials.",Retain for 2 year(s) after final action,Protected,
11491,Intermountain Power Agency (Utah),Information annual report files,undated.,None,"Information requirements relating to the agency implementation of the Information Practices Act (IPA)\, including annual reports created at the departmental level which are collected by the State Archives and submitted to the Governor and to the Legislature.",Permanent. Retain until administrative need ends,Public,
11531,Municipal Power Agency (Utah),Policy and program development records,undated,None,"These are the constitution and bylaws of municipal governing/advisory boards. They establish the organization and operational procedures for the board. They usually include date of adoption and amendments\, description and purpose of board\, membership\, description and responsibilities of board's positions\, meeting frequency\, voting procedures\, explanation of what constitutes a quorum\, and the establishment of procedural rules (e.g.\, Robert's Rules of Order\, etc.).",Retain permanently,Protected,
11550,Municipal Power Agency (Utah),Fixed asset files,undated,None,"These are listings of all municipal property (buildings and real estate)\, vehicles\, equipment\, and furniture. Includes description\, cost\, date purchased\, location\, name of vendor\, and depreciation.",Retain for 10 year(s),Public,
11489,Intermountain Power Agency (Utah),Information access requests files,undated,None,"Files created in response to requests from individuals to gain access to their records or to any information in the records pertaining to them\, as provided for under UCA 63-2-85.2. Files contain original request\, copy of the agency reply granting or denying access to all records requested\, and all related supporting documents including those resulting from an appeal of the agency's decision. These files may also contain agency responses to requests for nonexistent records; to requesters who provide inadequate descriptions; and those who fail to pay agency reproduction fees. These files exclude the official file copy of the records requested but may include a copy thereof.",Retain for 2 year(s) after final action,Public,
11497,Intermountain Power Agency (Utah),Key accountability files,undated,None,"Files relating to accountability for keys issued\, including keys to maximum security areas.",Retain for 2 year(s) after superseded,Protected,
11525,Department of Corrections. Adult Probation and Parole. Region 6. Administration and Price Office,Moab office offender criminal histories,1983-,"Chronological, thereunder alphabetical by offender's surname","These are case management files for all offenders on probation or parole. They document the history of the probation or parole. Information includes offender's name\, history of charges\, commitments\, name of offender's case worker\, monthly reports to probation or parole officer\, copies of court records from first offense to the end of probation or parole\, a history of probation or parole written by the officer\, and probation or parole agreement. Includes presentence investigation records (PSI)\, commitment papers\, risk assessment documentation\, probation agreements\, parole orders\, monthly reports\, restitution data\, correspondence\, incident reports\, face sheet\, and case history notes. These records may contain information about medical treatment of psychiatric assessments.",Retain for 10 year(s) after final action,Public,1.00 cubic foot
11585,Division of Health,Accessioned records,1938-1982.,none,"The accessioned records include various reports; studies; evaluations; statements; compilations of rules\, statutes\, regulations\, and policies regarding the health code; transcripts of public hearings; plans; briefings; and bulletins. Included are a few attendance cards (1946\, 1950).",,Public,
11526,Department of Corrections. Adult Probation and Parole. Region 6. Administration and Price Office,Roosevelt office offender criminal histories,1986-,"Chronological, thereunder alphabetical by offender's surname","These are case management files for all offenders on probation or parole. They document the history of the probation or parole. Information includes offender's name\, history of charges\, commitments\, name of offender's case worker\, monthly reports to probation or parole officer\, copies of court records from first offense to the end of probation or parole\, a history of probation or parole written by the officer\, and probation or parole agreement. Includes presentence investigation records (PSI)\, commitment papers\, risk assessment documentation\, probation agreements\, parole orders\, monthly reports\, restitution data\, correspondence\, incident reports\, face sheet\, and case history notes. These records may contain information about medical treatment of psychiatric assessments.",Retain for 10 year(s) after final action,Public,
11462,Intermountain Power Agency (Utah),Equal Employment Opportunity (EED) discrimination complaint cases,undated.,None,"Official complaint files containing complaints\, related correspondence\, reports\, exhibits\, withdrawal notices\, copies of decisions\, other records as described in 29 CFR 1613.222.",Retain for 5 year(s) after resolution of issue,Private,
11474,Intermountain Power Agency (Utah),Position classification survey reports,undated,None,"Survey reports on various positions prepared by classification specialists\, including periodic reports.",Retain for 4 year(s),Protected,
12089,Department of Corrections. Law Enforcement Bureau,Sex offender registration case files,1988-,Alphabetical by offender's surname,"These records are created under the authority of UCA_77-27-21.5_(2005) which requires the Department of Corrections ""to collect\, analyze\, and maintain information on sex offenders and sex offenses"" and to make that information available to ""the public and law enforcement agencies in this state\, and other states"" and to control ""access to information gathered under this section."" The law requires sex offenders to register in this state\, other states\, and submit register in Utah\, upon being placed on probation\, committed to a correctional facility\, placed on parole\, released from a half-way house\, termination of sentence\, moving into the state\, non-resident workers and non-resident students. The records verify compliance and are used to keep track of sex offenders\, assist with criminal investigation and prosecution. Information includes Presentence Report\, Law Enforcement Investigative Reports\, Diagnostic report or Psychological Evaluations\, Sex Offender Profile\, Sex-Offender Victim,Profile Information\, Sex Offender Method of Offense\, and all Sex Offender registration forms.",Retain for 20 year(s),Protected,
12104,Davis County (Utah). Health Department. Environmental Health and Laboratory Division,Scavenger/salvage permit applications,1979-2019.,Alphabetical by company name.,"These applications are completed by persons seeking permits to engage in the business of emptying\, or cleaning any vault\, privy\, septic tank\, cesspool or grease trap\, automobile salvage\, by-product disposal\, and recycling. The records include both the vehicle and operator applications. They include company's name\, address\, telephone number\, responsible person's name\, indication of type of permit requested (scavenger or salvage vehicle permit\, or salvage operator permit/type of operation\, or both)\, vehicles (license number\, make/year\, capacity\, general description\, applicant's signature\, title\, and date.",Retain for 5 year(s) after final action,Public,
12084,Fillmore (Utah),Redevelopment board minutes,undated,Chronological,"These are the official record of the proceedings of regularly scheduled\, special and emergency board meetings. Includes date\, time\, and place of meeting\, name of members in attendance and those absent\, a record of subjects discussed\, statements of intent\, and a record of action taken.",Retain permanently,Public,
12107,Davis County (Utah). Health Department. Environmental Health and Laboratory Division,Voluntary merchandise destruction records,1979-2018.,Alphabetical by facility name,"This form documents the voluntary destruction of goods which have not met inspection standards. The health department notifies the establishment their goods do not comply to inspection standards and requests them to voluntarily destroy the goods. If establishment does not voluntarily destroy items the division will initiate legal action to order the establishment to destroy the items. The form includes date\, firm's name and address\, a statement certifying that merchandise was voluntarily destroyed in an approved manner\, a listing of articles destroyed including quantity\, size\, weight and reason for destruction)\, signatures of firm's representative and department's agent\, and date.",Retain for 5 year(s) after final action,Public,
11534,Municipal Power Agency (Utah),Legal files (final judgments),undated,None,"These are case files for routine lawsuits filed by the city and those filed against the city. They are used in pleading cases in court and later for research purposes. They contain various court pleadings\, research material\, and attorneys' notes.",Retain for 7 year(s) after case is closed,Public,
11553,Municipal Power Agency (Utah),Payroll records,undated,None,These are reports and statistics with supporting and related records which document payroll operations. They include reports and data used for workload and personnel management purposes.,Retain for 3 year(s),Private,
12217,South Salt Lake Valley Mosquito Abatement District (Utah),Light trap records,2019.,Chronological.,"Records of numbers of mosquitos trapped each night in light traps\, used to determine if the spraying in the area was adequate\, if not spraying will be repeated. Includes date and time\, location\, truck number\, trap number\, date\, weather conditions\, and number of mosquitos trapped.",Retain for 3 year(s),Public,
12260,Magna Mosquito Abatement District (Utah),Daily work logs,undated,Chronological,"This daily log is maintained by each work crew to verify work completed. This log includes date\, work order number\, location\, job requirements\, date completed\, equipment used\, and initials or crew chief's signature.",Retain for 2 year(s),Public,
18877,Department of Transportation. Materials and Resources,Materials and research correspondence,1964-1977.,,,,,41 microfilm reels
18918,Department of Transportation. Project Development Division. Roadway Design Section,Signing and delineation plans,1965-1983.,,,,,9 microfilm reels
18958,North Ogden (Utah),Service requests,undated,,"These are requests for maintenance\, service\, cleaning\, or repair of vehicles\, equipment\, and buildings\, received from any municipal department.",Retain for 6 month(s) after resolution of issue,Public,
18966,North Ogden (Utah),Grievance and disciplinary files,undated,,"These files document the review of grievances and appeals raised by municipal employees\, except EEO complaints. These case files include witnesses' statements\, reports of interviews; and hearings\, examiner's findings\, recommendations and exhibits; and records relating to a reconsideration request.",Retain for 3 year(s) after case is closed,Private,
18963,Davis County (Utah). Health Department. Administration Division,Insurance billing records,1997-2018.,Alphabetical by patient's name,"This worksheet is used to bill insurance companies\, Medicaid Aging waiver\, and New Choice waiver. It includes date of service\, patient information (name\, address\, telephone number\, sex\, date of birth\, sex\, and social security number); insurance information (insurance company name\, subscriber's name\, policy number\, employer name); charges (code and amount); a listing of services\, code\, and charge (office procedures\, laboratory services\, immunizations and medications\, and perinatal services); diagnosis\, total charges\, and amount paid.",Retain for 1 year(s),Private,
18974,University of Utah (Utah),Distribution account,1978-,chronological,These are payroll vouchers and six month summaries.,Retain for 3 year(s),Private,
18980,Utah Tech University (Utah),Student newspapers,1916-,,This series contains student newspapers.,Permanent. Retain until administrative need ends,,
19021,Piute County (Utah). County Auditor,Annual audits,1925-,Chronological,These are reports prepared by external auditors examining and verifying the county's financial activities for the year. Includes statements of receipts and disbursements and established funds of the county. These audits include both audits by private audit firms contracted by the county to perform audits and audits by the State Auditor.,Permanent. Retain until administrative need ends,Public,
19029,Ogden-Weber Applied Technology College (Utah),Course change request files,1996-2017.,Alphabetical by surname.,"This request form\, originating from the Enrollment Office\, tracks the courses students add\, complete\, and drop\, and is the venue for making changes to their class schedules. Information includes effective date; student name\, social security number\, and signature; whether they pay tuition themselves or through a sponsor; course ID number; instructor signature; and days and times of course.",Retain for 6 month(s),Exempt,
19069,Salt Lake City (Utah). Public Library,Suspended privileges patron file,1996-,Alphabetical by last name,"These files document reasons for and actions taken in suspending individual library patrons from using library facilities\, services\, or equipment for specific violations of library policies and/or state and local laws. The files include accident/incident reports\, copies of suspending notification letters\, and any other related correspondence.",Retain for 3 year(s) after resolution of issue,Public,
19121,Department of Health and Human Services. Division of Child and Family Services. Moab Office,Public assistance case management information system reports (PACMIS),1980-,Alphabetical by client surname,"These are computer printouts of clients receiving services through the Department of Human Services\, Division of Child and Family Services. The information is sent to all Child and Family Services offices that serve clients through various programs. The names of clients are expunged following the closure of their case file. Information includes computer data\, printouts\, and statistical evaluations.",Retain for 5 year(s) after case is closed,Private,
19153,Department of Health and Human Services. Division of Child and Family Services. Blanding Office & Eastern Region Administration,Adoption subsidy payment records,1980-,Alphabetical by client surname,"These are subsidy payments to adopting families and are used to track eligibility and provide an audit trail. Stae subsidies may be one time\, time-limited\, or long-term\, depending on the circumstances of the family and the child's needs. Medical\, dental\, psychological\, and long term maintenance subsidies continue until age 18\, or until age 21 if the state has determined that the child has a mental or physical handicap which warrants continuing assistance. All state subsidy agreements are reviewed annually for continued eligibility (Utah Administrative Code R537-43.2 (1993).",Retain for 10 year(s) after case is closed,Private,
19065,Department of Transportation. Engineering & Operations. Region Two,Materials project files,1930-,Alphanumerical by project number,"These files are created by the region's Design section and then sent to the Materials Lab\, where they are retained for historical reference. The records document changes in the roadway over the years. Every time road construction work is performed\, these convenience-copy records are researched\, although the official copy remains with the main Construction Division of UDOT. Information includes roadway design plans\, bid proposals\, supplemental specifications\, special provisions\, and the materials book\, which contains results of materials sampling.",Retain for 3 year(s),Public,
19075,Salt Lake City (Utah). Public Library,On-line catalog system,undated,,"This catalog serves as a finding aid for library users in locating library materials currently in library collection. Manual card catalogs have been replaced in many libraries with on-line catalogs. These catalogs are constantly being updated as materials are added and withdrawn. The information includes call number\, author\, title\, publisher\, number of copies\, date\, and subject headings. Computer catalogs also include number and status of copies (on shelf\, checked out\, and date due).",Retain until superseded,Private,
19108,Department of Health and Human Services. Division of Child and Family Services. Moab Office,Substitute care subsidy files,1980-,Alphabetical by client surname,"These are requests for financial assistance by adoptive parents. Financial assisstance is granted only to provide for the needs of the child. Information includes application and agreement for subsidy\, reason for subsidy\, district number of office where request was made\, family income and expenditures\, and a federal income tax return.",Retain for 5 year(s),Private,
19127,Department of Health and Human Services. Division of Child and Family Services. Moab Office,Child protective services investigation case files,1980-,Alphabetical by client surname,"These are investigations and findings of child abuse and neglect cases. Child protective service workers use this information to determine whether or not a child is the victim of abuse or neglect. Information includes name\, court actions\, investigations\, family information\, psychiatric and psychological information\, and victim information.",Retain for 100 year(s) after case is closed,Exempt,
19130,Department of Health and Human Services. Division of Child and Family Services. Moab Office,Foster parent provider eligibility files,1980-,Alphabetical by client surname,"These files document eligibility requirements for foster parents. They are used by case workers for administrative purposes and to disburse payments made to those foster parents for their services. Information includes eligibility documents\, reference letters\, medical forms\, Bureau of Criminal Identification cards\, release forms\, computer forms\, training documentation\, case worker's notes\, contracts\, home studies\, and licenses.",Retain for 50 year(s) after case is closed,Private,
19164,Department of Workforce Services. South County Employment Center,Day care center licensing files,1990-2019.,"Alphabetical by surname, thereunder chronological by year.",These are licensing and inspection files of centers that provide care and supervision of children under the age of fourteen for more than four but less than twenty-four hours a day for a fee.,Retain for 8 year(s) after case is closed,Public,
19191,Department of Workforce Services. Midvale Employment Center,Provider billing files,1990-2019.,"Chronological by month, thereunder numerical by billing number.","These are billings issued to day care providers for services provided initially to the Office of Family Support\, and now the Dept. of Work Force Services.",Retain for 3 year(s),Private,
19124,Department of Health and Human Services. Division of Child and Family Services. Moab Office,Adoption home studies,1980-,Alphabetical by client surname,"Information collected from prospective adoptive families and assessed by the agency to determine eligibility. Following the assessment of cases\, Human Services determines either the approval or disapproval of applicants. Information includes home studies\, primary person characteristic forms (Form 1054)\, court documents\, biographies\, reference letters\, work histories\, criminal background checks\, psychiatric and psychological information\, and family records.",Retain for 7 year(s) after case is closed,Private,
19145,Department of Health and Human Services. Division of Child and Family Services. Blanding Office & Eastern Region Administration,Work incentive case files,1980-,Alphabetical by client surname,"These files document work incentive programs offered to persons needing employment through the Department of Human Services\, Division of Child and Family Services. Information includes employment history\, family information\, job position information\, marital status\, salary infomration\, and social security number.",Retain for 5 year(s) after case is closed,Private,
19156,Department of Health and Human Services. Division of Child and Family Services. Blanding Office & Eastern Region Administration,Domestic violence shelter treatment records,1980-,Alphabetical by client surname,"These files document treatment programs for both victims of domestic violence\, and perpetrators. Information includes address\, age\, birthdate and birthplace\, court actions\, victim information\, psychiatric and psychological information\, medical and dental information\, an dfamily information.",Retain for 4 year(s) after case is closed,Private,
19192,Department of Workforce Services. Midvale Employment Center,Medical cards,1990-2019.,Numerical by card number.,Cards issued to clients receiving medical care for medicaid services initially offered through the Office of Family Support and now offered through the Dept. of Workforce Services.,Retain for 5 year(s) after case is closed,Private,
19184,Department of Workforce Services. Midvale Employment Center,Family day care licensing files,1990-2019.,"Alphabetical by surname, thereunder chronological by year.","These are licensing histories of family day care providers. Family day care licensors create these records and use them to complete background reports and histories of providers. These files are also used when a provider case is reopened initially by the Department of Human Services\, Office of Family Support and now provided by the Dept. of Work Force Services.",Retain for 8 year(s) after case is closed,Private,
19241,Davis County (Utah). Health Department. Nursing Division,Preschool physicals,1981-2012.,"Chronological by date of birth, thereunder alphabetical by patient surname","These records document health physicals given to children prior to starting school. They are used to identify any developmental delays or health problems. The records include well child examinations\, growth and development graphs\, immunization status\, vision screening\, and hearing screening if indicated.",Retain for 7 year(s),Private,
19248,Department of Workforce Services.$bBrigham City West Employment Center,Client case files,1990-2019.,"Alphabetical by surname, thereunder chronological by year.",These are complete case histories of clients receiving services provided by or through a Family Support office (OFS). Programs are funded by the Department of Human Services and/or local discretionary funds.,Retain for 5 year(s),Private,
19290,Utah Valley University (Utah),Putnam Investments files,1984-,Chronological,"These insurance records are used in the verification and payment of employee's tax shelter premiums. Information includes billing statements and adjustments\, check request\, and college deduction register for Putnam. These records are duplicates\, the original being maintained by the insurance company.",Retain for 3 year(s),Private,
19289,Utah Valley University (Utah),Princor Financial Services files,1984-,Chronological,"These insurance records are used in the verification and payment of employee's tax shelter premiums. Information includes billing statements and adjustments\, check request\, and college deduction register for Princor. These records are duplicates\, the original being maintained by the insurance company.",Retain for 3 year(s),Private,
19284,Utah Valley University (Utah),Employment applications packet,ca. 1970-,Numerical by job class number,"These employment applications are sent to the Human Resource section of the college when individuals apply for faculty and staff positions. Their qualifications are then reviewed. Information includes application form or letters of interest\, resumes or curriculum vitae\, transcripts or diplomas\, explanation of qualification\, statement of teaching philosophy (if applicable)\, list of or letters of reference\, samples of work\, job announcements\, tracking/scoring sheets\, advertisements\, and job announcement request forms.",Retain for 2 year(s),Private,
19333,Utah Valley University (Utah),"Pre-paid Legal Services, Inc. files",1996-,Chronological,"These insurance records are used in the verification and payment of employee's tax shelter premiums. Information includes billing statements and adjustments\, check request\, and college deduction register for Pre-paid Legal. These records are duplicates\, the original being maintained by the insurance company.",Retain for 3 year(s),Private,
19369,Department of Workforce Services. Roosevelt Employment Center,Transmittal records,1990-2019.,Numerical by transmittal number.,"These are transmittals for checks and cash deposited into Human Services divisional and regional Financial Information Resource Management Services (FIRMS) accounts. Deposits are made by low organizational number and include deposits with the State Treasurer\, transmittal date\, department number\, collection number\, description number\, account number\, totals\, copies of checks and receipts\, services request\, and billing forms.",Retain for 3 year(s) after case is closed,Public,
19424,University of Utah (Utah). Department of Campus Police,Crime report case files,1968-,Numerical by case number,"These records are created as a result of a complaint or investigation by the police department. They contain all information as to the ""who\, what\, where\, when\, why\, and how"" of reported incidents. They are used for departmental information\, follow-up investigations\, and statistics. They are the central files for cases handled by the department. These files may include the investigative report\, fingerprint cards\, original arrest report\, supplement reports\, copies of warrants\, photographs\, correspondence\, court orders\, court dispositions\, officer's notes\, pertinent laboratory tests\, copies of booking sheets\, evidence sheets\, and any other documents that may pertain to the investigation. Information includes names\, birth dates\,,addresses\, phone numbers\, social security numbers\, affiliation with the University\, place of employment\, physical description\, and characteristics for all persons involved in the case. It also includes a description of any property. The report includes offenses\, methods of operandi\, and a narrative of the incident.",Retain for 5 year(s) after case is closed,Private,
19329,Utah Valley University (Utah),Great American Life Insurance Company (GALIC) deduction files,1984-,Chronological,"These insurance records are used in the verification and payment of employee's tax shelter premiums. Information includes billing statements and adjustments\, check request\, and college deduction register for GALIC. These records are duplicates\, the original being maintained by the insurance company.",Retain for 3 year(s),Private,
19358,Pioneer Sesquicentennial Celebration Coordinating Council,Governor's proclamation,January 1997.,None,"This document\, signed by Governor Leavitt\, proclaimed 1997 the pioneer sesquicentennial year as an official celebration. The proclamation was made 9 January 1997.",,Public,
19418,Utah Valley University (Utah),Continuation of health insurance coverage files,1986-,"Chronological, thereunder alphabetical by employee surname","These records document the notification of terminating employees that they may purchase continuing health insurance from their current provider. These records are required by the federal COBRA (Consolidated Omnibus Budget Reconciliation Act) laws\, 26 U.S.C.A. 9801 (1986). Information includes letter to eligible former employees or dependents and a signed acknowledgment of receipt of COBRA letter.",Retain for 3 year(s),Private,
19461,Department of Health and Human Services. Division of Child and Family Services. Tooele Office,Work incentive case files,1985-,Alphabetical by client surname,"These files document work incentive programs offered to persons needing employment through the Department of Human Services\, Division of Child and Family Services. Information includes employment history\, family information\, job position information\, marital status\, salary infomration\, and social security number.",Retain for 5 year(s) after case is closed,Private,
19338,Utah Valley University (Utah),Utah Department of Employment Security wages and separation unemployment report,1967-,"Chronological, thereunder alphabetical by employee surname","These records are used to verify the payment of monthly unemployment expenses of eligible terminated employees and to notify affected department heads. Information includes reimbursable employer billing statements\, copies of memoranda to affected department heads\, copies of check requests including check number\, notice of Claimant Eligibility and Employer charges\, and copies of terminating/last Personnel Action Form.",Retain for 3 year(s),Private,
19367,Department of Workforce Services. Roosevelt Employment Center,Medical cards,1990-2019.,Numerical by card number.,"Cards issued to clients receiving medical care for medicaid services offered initially through the Office of Family Support\, are now provided through The Dept. of Workforce Services.",Retain for 5 year(s) after case is closed,Private,
19420,Utah Valley University (Utah),Utah State Retirement premium reports,1967-,Chronological,"These records document the amount of retirement deducted and paid into individuals' retirement plans. Information includes funds transmittal report\, contribution report\, adjustment transaction report\, check request\, adjustments to retirement tape\, State Retirement member address changes\, salaries check register retirement reconcilliation\, printouts of college benefit registers for State Retirement\, 401k supplemental reports\, and a list of members on contributory and non-contributory plans.",Retain for 3 year(s),Private,
19357,Pioneer Sesquicentennial Celebration Coordinating Council,Video news coverage,1994-1998.,Chronological,This video is a compilation of news coverage of sesquicentennial events. The clips were compiled from many local television stations.,,Public,
19332,Utah Valley University (Utah),Copeland Companies files,1984-,Chronological,"These insurance records are used in the verification and payment of employee's tax shelter premiums. Information includes billing statements and adjustments\, check request\, and college deduction register for Copeland. These records are duplicates\, the original being maintained by the insurance company.",Retain for 3 year(s),Private,
19466,Department of Health and Human Services. Division of Child and Family Services. Tooele Office,Adoption case files,1950-,Alphabetical by client surname,"These files document adoption placements for children whose birth parents have either been deprived of or have permanently relinquished their parental rights. Information includes face sheet\, intake information\, social history\, closing information\, medical\, genetic\, and birth information\, educational records\, psychological evaluations\, birth certificates\, legal documents\, adoption reports\, summons\, paternity rights\, administrative reviews\, investigative reports\, handwritten notes\, financial reports\, and correspondence.",Permanent. Retain for 25 year(s),Controlled,
19468,Department of Health and Human Services. Division of Child and Family Services. Tooele Office,Adoption home studies,1985-,Alphabetical by client surname,"Information collected from prospective adoptive families and assessed by the agency to determine eligibility. Following the assessment of cases\, the department determines either the approval or disapproval of applicants. Information includes home studies\, primary person characteristic forms (Form 1054)\, court documents\, biographies\, reference letters\, work histories\, criminal background checks\, psychiatric and psychological information\, and family records.",Retain for 7 year(s) after case is closed,Private,
19463,Department of Health and Human Services. Division of Child and Family Services. Tooele Office,Substantiated child abuse and neglect reports,1985-1995.,Alphabetical by client surname,"These are files of reported damage or threatened damage to the physical or emotional health and welfare of a child through neglect or abuse and includes causing non-accidental physical or mental injury\, incest\, sexual abuse\, sexual exploitation\, molestation\, or repeated negligent treatment or maltreatment. Investigations are required upon receipt of a report in an effort to protect the best interest of the children\, offer protective services to prevent harm to the children\, stabilize the home environment\, and preserve family life when possible.",Retain for 100 year(s) after case is closed,Controlled,
19473,Department of Health and Human Services. Division of Child and Family Services. Tooele Office,Custody evaluation files,1985-,Alphabetical by client surname,"These are reports compiled by investigators and submitted to the court indicating which natural parent the agency believes should have custody of the children in a divorce case. Information includes family history\, expenditures\, living conditions\, and victim information.",Retain for 5 year(s) after case is closed,Private,
19500,Utah Valley University (Utah),Leave applications,1967-,"Chronological, thereunder alphabetical by employee surname.",Applications for leave and supporting papers relating to request for and approval of employee leave.,Retain for 3 year(s),Private,
19512,Box Elder County (Utah). County Recorder,Central Pacific Railroad right of way plans,1939.,Chronological,"Records pertaining to the granting of right-of-way to utilities\, railroads\, etc. over county roads or other property. Primarily these are survey and right of way maps for the Central Pacific Railroad track from the Box Elder -Weber County line through Promontory to the Nevada line. A 1906 map of the Central Pacific Railroad in Weber and Box Elder Counties is included.",,Public,
19465,Department of Health and Human Services. Division of Child and Family Services. Tooele Office,Public assistance case management information system reports (PACMIS),1985-,Alphabetical by client surname,"These are computer printouts of clients receiving services through the Department of Human Services\, Division of Child and Family Services. The information is sent to all Child and Family Services offices that serve clients through various programs. The names of clients are expunged following the closure of their case file. Information includes computer data\, printouts\, and statistical evaluations.",Retain for 5 year(s),Private,
19479,Department of Health and Human Services. Division of Child and Family Services. Ogden Office and Northern Region Administration,Interstate compact placement home studies case files,1990-,Alphabetical by client surname,"These files document information collected to determine whether or not a family and home are appropriate for the placement of children currently in foster care. If the home is determined to be suitable\, children may be released from the custody of the Division of Child and Family Services to the approved family and home. Information includes criminal background checks\, autobiographies\, physical\, psychiatric\, and psychological examinations\, interviews\, income information\, and home study evaluations.",Retain for 10 year(s) after case is closed,Private,
19505,Salt Lake County (Utah). County Treasurer,Annual reports,1935-,,,Permanent. Retain until administrative need ends,Public,
19519,University of Utah (Utah). Department of Campus Police,Incident reports,1993-,Numerical by incident number,"These records are created when the department receives a call from the public or an officer. These records contain the ""who\, what\, where\, and when"" of a reported incident. They are used for departmental information\, statistics\, and to initiate a criminal investigation if the incident involves a criminal offense. Information includes the date the call came in; and times received\, dispatched\, arrived\, and completed. Also includes the department personnel involved with the incident\, location\, communications center notes\, officer's notes\, and if a crime report is initiated it will include a brief summary of the crime committed.",Retain for 5 year(s),Public,
19528,Sandy (Utah). Mayor,City scrapbooks,1976-1993.,Chronological by date.,"These are a chronological record of the activities of the municipality or individual municipal departments. They include photographs\, newspaper clippings\, flyers\, program notes\, brochures\, and other items pertaining to city activities and actions and reactions of the municipality's citizens.",,Public,
19586,Department of Health and Human Services. Division of Child and Family Services. Provo Office and Western Region Administration,Domestic violence shelter treatment records,1980-,Alphabetical by client surname,"These files document treatment programs for both victims of domestic violence\, and perpetrators. Information includes address\, age\, birthdate and birthplace\, court actions\, victim information\, psychiatric and psychological information\, medical and dental information\, an dfamily information.",Retain for 4 year(s) after case is closed,Private,
19567,Department of Health and Human Services. Division of Child and Family Services. Provo Office and Western Region Administration,Substitute care subsidy files,1980-,Alphabetical by client surname,"These are requests for financial assistance by adoptive parents. Financial assisstance is granted only to provide for the needs of the child. Information includes application and agreement for subsidy\, reason for subsidy\, district number of office where request was made\, family income and expenditures\, and a federal income tax return.",Retain for 5 year(s) after case is closed,Private,
19593,Department of Health and Human Services. Division of Child and Family Services. Provo Office and Western Region Administration,Interstate compact placement home studies case files,1990-,Alphabetical by client surname,"These files document information collected to determine whether or not a family and home are appropriate for the placement of children currently in foster care. If the home is determined to be suitable\, children may be released from the custody of the Division of Child and Family Services to the approved family and home. Information includes criminal background checks\, autobiographies\, physical\, psychiatric\, and psychological examinations\, interviews\, income information\, and home study evaluations.",Retain for 10 year(s) after case is closed,Private,
19582,Department of Health and Human Services. Division of Child and Family Services. Provo Office and Western Region Administration,Adoption home studies,1980-,Alphabetical by client surname,"Information collected from prospective adoptive families and assessed by the agency to determine eligibility. Following the assessment of cases\, the department determines either the approval or disapproval of applicants. Information includes home studies\, primary person characteristic forms (Form 1054)\, court documents\, biographies\, reference letters\, work histories\, criminal background checks\, psychiatric and psychological information\, and family records.",Retain for 7 year(s) after case is closed,Private,
19611,Duchesne County (Utah). Planning and Zoning Department,Zoning changes case files,1960-,"Alphanumerical by section, township, and range","These files document applications to rezone property within the county. They contain the original application\, review forms\, maps of areas involved\, copies of investigative reports\, copies of planning commission minutes\, notices of hearings\, development agreements\, copies of ordinances\, and copies of county commission minutes.",Permanent. Retain until administrative need ends,Public,
19634,Department of Health and Human Services. Division of Child and Family Services. Roosevelt Office,Child protection alert files,1985-,Alphabetical by client surname,"These files document alerts generated by all states when they are unable to locate a family who has been charged or when alleged charges have been made against them which may include\, but are not limited to abuse\, assault\, and neglect. When the perpetrators are found\, the requesting agency is notified and action is taken.",Retain for 3 year(s) after case is closed,Public,
19661,Department of Health and Human Services. Division of Child and Family Services. Vernal Office,Foster parent provider eligibility files,1985-,Alphabetical by client surname,"These files document eligibility requirements for foster parents. They are used by case workers for administrative purposes and to disburse payments made to those foster parents for their services. Information includes eligibility documents\, reference letters\, medical forms\, Bureau of Criminal Identification cards\, release forms\, computer forms\, training documentation\, case worker's notes\, contracts\, home studies\, and licenses.",Retain for 50 year(s) after case is closed,Private,
19580,Department of Health and Human Services. Division of Child and Family Services. Provo Office and Western Region Administration,Adoption case files,1970-,Alphabetical by client surname,"These files document adoption placements for children whose birth parents have either been deprived of or have permanently relinquished their parental rights. Information includes face sheet\, intake information\, social history\, closing information\, medical\, genetic\, and birth information\, educational records\, psychological evaluations\, birth certificates\, legal documents\, adoption reports\, summons\, paternity rights\, administrative reviews\, investigative reports\, handwritten notes\, financial reports\, and correspondence.",Permanent. Retain for 25 year(s),Controlled,
19627,Department of Health and Human Services. Division of Child and Family Services. Roosevelt Office,Work incentive case files,1985-,Alphabetical by client surname,"These files document work incentive programs offered to persons needing employment through the Department of Human Services\, Division of Child and Family Services. Information includes employment history\, family information\, job position information\, marital status\, salary information\, and social security number.",Retain for 5 year(s) after case is closed,Private,
19615,Utah State Industrial School,Inmate case file index,1928-1972.,Alphabetical by inmate name.,"These index cards document information about youths committed to the Utah State Industrial School in Ogden\, Utah. The Utah State Industrial School was absorbed by the Department of Human Services\, Division of Youth Corrections in 1972. Information includes name\, inmate number\, address\, birthdate\, commitment date\, committing judge\, criminal offense\, and discharge date.",,Private,5 microfilm reels
20011,District Court (Third District),Civil and criminal registers of action,1870-1871.,Chronological.,"Records and documents pertaining to a particular civil or criminal action are filed together by the court clerk and collectively these documents constitute the case file. As these records or actions are filed\, the clerk enters them in the registers which comprise this series.",,Public,1 microfilm reel
19993,Department of Workforce Services. Division of Housing and Community Development,Incentive funds program records,1993-,Alphabetical by company name,"The State of Utah through the Division of Business and Economic Development offers a variety of incentive funds to companies either expanding within the state or companies looking to move into Utah. Information included in these records are the loan application\, which states why they want to come and how many high-paying jobs they will create for the state; promissory notes; loan agreements; earned credit reports (which require an annual performance audit); and correspondence.",Permanent. Retain for 5 year(s) after expiration of contractual agreement,Protected,
20033,Department of Health and Human Services. Division of Child and Family Services. Brigham City Office,Adoption applications denied,1985-,Alphabetical by client surname,"These are denials pertaining to the adoption of children. They indicate the reasons for Child and Family Services' denial of adoption applications. They include a profile summary of the adoptive family which contains parent surname\, religion\, income\, education\, occupations\, and children's names and ages.",Retain for 4 year(s) after case is closed,Private,
20037,Department of Health and Human Services. Division of Child and Family Services. Brigham City Office,Child protective services investigation case files,1985-,Alphabetical by client surname,"These are investigations and findings of child abuse and neglect cases. Child protective service workers use this information to determine whether or not a child is the victim of abuse or neglect. Information includes name\, court actions\, investigations\, family information\, psychiatric and psychological information\, and victim information.",Retain for 100 year(s) after case is closed,Exempt,
20079,St. George (Utah). Department of Community Development,Cable television franchise agreements,1978-,Alphabetical by company name,These are agreements between cable television companies and the City of St. George to provide cable television within St. George. They are used to assure compliance by cable television companies with their agreements. They include franchise agreements and franchise ordinances. The length of the agreements is five years but can be renewed for an additional five year term.,Retain for 10 year(s) after expiration of contractual agreement,Public,
20096,Commission for the New York World's Fair (1939-1940),Financial ledger,1937-1939.,Numerical by claim number.,Claims submitted for salaries/wages/fees; office expenses; or travel to be charged to the appropriation made to the New York World's Fair department. Utah prepared and installed an exhibit at the New York World's Fair in 1939.,,Public,
20102,Price (Utah). City Court,Case files,1920-1940.,,Case files from the Price City Precinct (the judge of the city court served as the Justice of the Peace for the city). These cases were retained as a sample of lower level court activity.,,Public,
20111,Board of Loan Commissioners,Correspondence,1929-1940.,Chronological.,"This series contains correspondence pertaining to refunding bonds\, municipalities\, state agencies\, school districts\, bond waivers\, improvement notes\, and loans.",,Public,
20239,Garfield County (Utah). County Recorder,Sections abstract record and index,1882-1910.,"Numerical by section, township, and range","These records contain the history of property ownership by sections provide ""a true chain of title to each tract or parcel and the encumbrances thereon as shown by the records of the office"" by geographical location (UCA 17-21-6(6) (1995)). They contain the date and character of the instrument\, book and page\, entry number\, and legal description.",,Public,
20098,Sevier County School District (Utah),Account ledgers,1908-1926.,none,"These financial record books show receipts and disbursements for various accounts and various schools. Holdings include: Sevier High School Register of receipts and disbursements\, 1912-1914; Trustees' Account Record/Richfield Payroll 1908-1912 (does include other receipts and disbursements); Misc. bids\, supplies\, and books\, 1912-1920; ledger\, 1915-1926; Richfield School ledger\, 1909-1915; Bank accounts ledger\, 1912; Warrant register index\, undated; and Record of Vouchers and Warrants\, 1912-1915.",,Public,
20219,Garfield County (Utah). County Recorder,Miscellaneous books indexes,1892-,Alphabetical by name.,"These are indexes to books containing copies of recorded instruments of ""a miscellaneous character not otherwise provided for"" (UCA 17-21-6(9) (1995)). They include the date of instrument\, date of filing\, entry number\, book and page\, type of instrument\, from\, to\, and remarks.",Permanent. Retain until administrative need ends,Public,
20238,Garfield County (Utah). County Recorder,Abstract to subdivisions,1895-,Alphabetical by subdivision name,"These records contain the history of property ownership within subdivisions in Garfield County providing ""a true chain of title to each tract or parcel and the encumbrances thereon as shown by the records of the office"" (UCA 17-21-6(6) (1995)). They contain the date and character of the instrument\, book and page\, entry number\, and legal description.",Permanent. Retain until administrative need ends,Public,
20301,Department of Health and Human Services. Division of Child and Family Services. Castle Dale Office,Domestic violence shelter treatment records,1990-,Alphabetical by client surname,"These files document treatment programs for both victims of domestic violence\, and perpetrators. Information includes address\, age\, birthdate and birthplace\, court actions\, victim information\, psychiatric and psychological information\, medical and dental information\, and family information.",Retain for 4 year(s) after case is closed,Private,
20229,Garfield County (Utah). County Recorder,Sections index,1895-,"Numerical by section, township, and range","This is an index to sections within the county (UCA_17-21-6(7)_(1995)). It includes the section\, township\, range\,location\, and map file number.",Permanent. Retain until administrative need ends,Public,
20285,Department of Health and Human Services. Division of Child and Family Services. Castle Dale Office,Substitute care subsidy files,1980-,Alphabetical by client surname,"These are requests for financial assistance by adoptive parents. Financial assistance is granted only to provide for the needs of the child. Information includes application and agreement for subsidy\, reason for subsidy\, district number of office where request was made\, family income and expenditures\, and a federal income tax return.",Retain for 5 year(s) after case is closed,Private,
20283,West Jordan (Utah),Residential building plans,1970-,,"These are the blueprints and specifications submitted by building contractors or owners when applying for a building permit for the construction of residential buildings. The specifications are compiled by the architect for use by contractor to complete detail work providing type\, grade\, brand of materials to be used and general conditions which govern the methods to be employed. They also identify the temporary facilities\, job cleanup\, security\, time limits\, deadlines\, and responsibilities of the architect\, owner and contractor. They are used for determining code compliance and the enforcement of building codes. They are usually arranged by permit number or address.",Retain for 1 year(s),Public,
20302,Department of Health and Human Services. Division of Child and Family Services. Castle Dale Office,Custody evaluation files,1990-,Alphabetical by client surname,"These are reports compiled by investigators and submitted to the court indicating which natural parent the agency believes should have custody of the children in a divorce case. Information includes family history\, expenditures\, living conditions\, and victim information.",Retain for 5 year(s) after case is closed,Private,
20309,Department of Workforce Services. Eligibility Services Division,Eligibility case files,1996-,Alphabetical by surname.,"These are complete case histories of clients receiving services provided initially by or through a Family Support office (OFS)\, and now provided by The Dept. of Workforce Services.",Retain for 5 year(s) after case is closed,Private,
20339,Garfield County (Utah). County Recorder,Recorded surveys,1987-,Chronological,"These are surveys by professional land surveyors (private\, county\, state) made within the county that establish or reestablish any private property\, right-of-ways and subdivision plats are also to be included as survey plats when there there is a surveyor's certificate involved\, and boundary monument. The surveyor is required to file a map of the survey within ninety days. The survey maps are required to show the following information: survey location by quarter section\, township and range; the survey date; the drawing scale and north point; ""the distance and course of all lines traced or established\, giving the basis of bearing and the distance and course to a section corner or quarter corner\, including township and range\, or identified monument within a recorded subdivision; all measured bearings\, angles\, and distances separately indicated from,from those of record; a written boundary description of property surveyed; all monuments surveyed; all monuments set and their relation to older monuments found; a detailed description of monuments found and monuments set\, indicated separately; the surveyor's signature\, seal or stamp; and the surveyor's name and address."" The map is also required to contain written narratives that explain and identify the purpose of the survey; the basis on which the lines were established; and the found monuments and deed elements that controlled the established or reestablished lines (UCA 17-23-17(2) (1995)). The map and narrative are required to be created on a ""material of a permanent nature on stable base reproduciable materials in the sizes required by the county surveyor (UCA 17-23-17(4) (1995).",Retain permanently,Public,
20295,Department of Health and Human Services. Division of Child and Family Services. Castle Dale Office,Adoption case files,1930-,Alphabetical by client surname,"These files document adoption placements for children whose birth parents have either been deprived of or have permanently relinquished their parental rights. Information includes face sheet\, intake information\, social history\, closing information\, medical\, genetic\, and birth information\, educational records\, psychological evaluations\, birth certificates\, legal documents\, adoption reports\, summons\, paternity rights\, administrative reviews\, investigative reports\, handwritten notes\, financial reports\, and correspondence.",Permanent. Retain for 25 year(s),Controlled,
20367,Ogden (Utah). Human Resources Department,Teaching aids training record,ca. 1959-,"Alphabetical by topic, thereunder chronological","These are records of teaching aids which include manuals\, syllabi\, textbooks\, and other training aids developed by the agency.",Retain until superseded,Public,
20383,St. George (Utah). Department of Public Works,Master plan files,1989-,Alphabetical by title,"These are the master plans for drainage\, road construction\, sewer lines\, bridges\, trails\, etc. Some of the planned infrastructure construction will only be built when development dictates. They include studies\, maps\, plans\, drawings\, correspondence\, and actual plans.",Retain for 5 year(s) after superseded,Public,
20371,Carbon County (Utah). County Recorder,Mortgagee/mortgagor indexes,1894-,Alphabetical by surname,"These two alphabetical indexes index recorded mortgages. They are legal instruments recorded by the county recorder concerning all ""mortgages\, deeds of trust\, liens\, and all other instruments in the nature of an encumbrance upon real estate"" (UCA 17-21-6(4\,5) (1995)). They include name of mortgagor\, name of mortgagee\, date recorded\, and book and page.",Retain permanently,Public,
20380,St. George (Utah). Department of Public Works,Transportation project files,1965-,Numerical by file number,"These files document the construction of streets and roads (e.g.\, grading\, rights-of-way). The files include maps\, pay out disbursements\, engineering agreements\, project budget documents\, cost estimates\, grant documents\, scope of work\, studies and reports\, rights-of-way\, and related correspondence.",Retain permanently,Public,
20370,Carbon County (Utah). County Recorder,Grantor and grantee indexes,1894-,Alphabetical by surname,"These are alphabetical indexes where ""all deeds and final judgments or decrees partitioning or affecting title as to possession of real property."" The grantors' index contains the ""number of the instrument\, name of each grantor in alphabetical order\, name of the grantee\, date of instrument\, time of filing\, kind of instrument\, consideration\, the book and page and entry number in which it is recorded\, and a brief description of the premises"" (UCA 17-21-6(2)_(1995). The grantee's index contains the same information\, but is alphabetical by each grantee (UCA_17-21-6(3)_(1995).",Retain permanently,Public,
20385,St. George (Utah). Department of Public Works,Disadvantaged business enterprises records,1995-,Numerical by file number,"These records verify compliance with the Federal Aviation Administration's (FAA) Disadvantaged Business (DBE) Program in accordance with 49 CFR 23 (subpart F). Airport sponsors are required to abide by the nondiscrimination requirements of 49 CFR 23 (subpart F) in awarding and performance of concession agreements. They ""shall [also]implement a disadvantaged business enterprise concession plan"" which establishes annual goals in encouraging socially and economically disadvantaged businesses in bidding for concession services. The records include DBE goals\, background materials\, compliance reports\, and related correspondence.",Retain for 3 year(s),Public,
20562,Santa Clara (Utah),City charter,undated,Chronological.,"These files contain the constitution\, bylaws and all amendments to city charters approved by the State Legislature (Constitution of Utah\, Article XI\, Section 5).",Retain permanently,Public,
20621,Salt Lake City (Utah). Public Library,Complaints,undated,,"These records document complaints received and actions taken concerning library services including programming and material selection policies. They include complainant's name\, address\, and telephone number\, date\, explanation of complaint\, and related correspondence\,",Retain for 1 year(s) after resolution of issue,Public,
20571,Santa Clara (Utah),Petitions,undated,,These files contain formal written petitions from citizens or municipal departments. Petitions state the issue of concern and list names and signatures of citizens requesting a particular action.,Permanent. Retain for 5 year(s) after resolution of issue,Public,
20623,Salt Lake City (Utah). Public Library,Department budget authorization lists,undated,,These are copies of budget authorizations in operating payroll units. They are used to control personnel ceilings and personnel actions.,Retain until superseded,Private,
20652,Salt Lake City (Utah). Public Library,Payroll register,undated,,"This register is a numerical listing by check number and agency codes of all payroll checks issued by the municipality. It includes code\, date\, warrant number\, name of employee\, social security number\, types and amounts of individual deductions\, and may include hourly rate\, and number of hours worked. Though this register is frequently used to reference specific payroll checks\, it might be the only record of employee salaries and would then serve the same retirement purpose as the Employee earnings history files.",Retain for 7 year(s),Private,
20680,Salt Lake City (Utah). Public Library,Emergency and other personal leave files,undated,,"These records show the name of employee\, dates of absence\, explanation of emergency\, signature of employee taking emergency leave\, and signature of supervisor.",Retain for 4 year(s),Private,
20625,Salt Lake City (Utah). Public Library,Disposition records,undated,,"These are either forms or records completed by municipal agencies when municipal property is disposed of either by public auction\, competitive bidding\, or destruction. Includes date\, department name\, description of item\, value\, disposition method\, and reason\, condition\, and approval signature.",Retain for 3 year(s) after disposition of asset,Public,
20643,Salt Lake City (Utah). Public Library,Liability risk management case files,undated,,"These case files document the reporting\, investigation\, and settlement of liability claims filed against the municipality.",Retain for 20 year(s) after case is closed,Public,
20670,Salt Lake City (Utah). Public Library,Vehicle maintenance records,undated,,"These are daily maintenance records on all municipal vehicles. They are used to provide a maintenance history and include work order number\, dates\, maintenance performed\, mileage of vehicle\, problem type\, driver's name\, and action taken.",Retain for 3 year(s) after disposition of asset,Public,
20690,Salt Lake City (Utah). Public Library,Interlibrary loan records,undated,,"These records document the lending and borrowing of library materials through the interlibrary loan network. They include interlibrary loan forms\, computer searches\, related correspondence and memoranda. The interlibrary loan forms include patron's name\, address\, telephone number\, description of material being requested (author\, title\, publisher\, publication date)\, a signed statement indicating patron willing to assume costs for borrowing material\, status indication (overdue\, lost\, out-of-print)\, indication of search strategy\, date material provided\, and date material to be returned.",Retain until resolution of issue,Private,
19278,Duchesne County (Utah). Planning and Zoning Department,Planning Commission minutes,1960-,Chronological,"These are minutes of meetings and hearings held by the planning commission. ""Each county may enact an ordinance establishing a countywide planning commission or one district planning commission for each planning district"" (UCA 17-27-201(1) (1995). A countywide planning commission is required to prepare and recommend general plans and amendments; zoning ordinances and maps; amendments to zoning ordinances; administers provisions of the zoning ordinance; recommends subdivision regulations plans and amendments; and advise legislative body as specified in UCA_ 17-27-204 (1995).",Permanent. Retain until administrative need ends,Public,
19292,Utah Valley University (Utah),American Income Life Insurance Company files,1984-,Chronological,"These insurance records are used in the verification and payment of employee's tax shelter premiums. Information includes billing statements and adjustments\, check request\, and college deduction register for American Income. These records are duplicates\, the original being maintained by the insurance company.",Retain for 3 year(s),Private,
19331,Utah Valley University (Utah),Fidelity group retirement plans files,1984-,Chronological,"These insurance records are used in the verification and payment of employee's tax shelter premiums. Information includes billing statements and adjustments\, check request\, and college deduction register for Fidelity. These records are duplicates\, the original being maintained by the insurance company.",Retain for 3 year(s),Private,
19353,Pioneer Sesquicentennial Celebration Coordinating Council,By-laws and initial legislation records,1994-1998.,Chronological,"These records document the administrative actions of the Pioneer Sesquicentennial Council. Information includes their bylaws\, records pertaining to the legislation establishing the Council and logo\, and some correspondence.",,Public,
19446,Department of Health and Human Services. Division of Child and Family Services. Ogden Office and Northern Region Administration,Custody evaluation files,1985-,Alphabetical by client surname,"These are reports compiled by investigators and submitted to the court indicating which natural parent the agency believes should have custody of the children in a divorce case. Information includes family history\, expenditures\, living conditions\, and victim information.",Retain for 5 year(s) after case is closed,Private,
19442,Department of Health and Human Services. Division of Child and Family Services. Ogden Office and Northern Region Administration,Adoption applications denied,1985-,Alphabetical by client surname,"These are denials pertaining to the adoption of children. They indicate the reasons for Child and Family Services' denial of adoption applications. They include a profile summary of the adoptive family which contains parent surname\, religion\, income\, education\, occupations\, and children's names and ages.",Retain for 4 year(s) after case is closed,Private,
19330,Utah Valley University (Utah),Guardian Insurance and Annuity Company files,1984-,Chronological,"These insurance records are used in the verification and payment of employee's tax shelter premiums. Information includes billing statements and adjustments\, check request\, and college deduction register for Guardian. These records are duplicates\, the original being maintained by the insurance company.",Retain for 3 year(s),Private,
19412,Department of Transportation. Engineering & Operations. Operations. Traffic & Safety,Tramway design plans,1970-,None,These design plans accompany the Tramway licensing applications (series 19411) and are then separated out. They document the design of the ski lifts as drawn by engineers. All ski lifts are unique. Information also includes specifications.,Permanent. Retain for 2 year(s) after disposition of asset,Protected,
19444,Department of Health and Human Services. Division of Child and Family Services. Ogden Office and Northern Region Administration,Child protective services investigation files,1985-,Alphabetical by client surname,"These files document determination of child abuse and neglect of children. Child protective service workers use this information to determine whether or not a child is the victim of abuse or neglect. Information includes name\, court actions\, investigations\, family information\, psychiatric and psychological information\, and victim information.",Retain for 100 year(s) after case is closed,Exempt,
19335,Utah Valley University (Utah),Educators Mutual Insurance Association deduction files,1984-,Chronological,"These insurance records are used in the verification and payment of employee's insurance premiums. Information includes billing statements and adjustments\, check request\, and college benefit registers for EMIA. Also includes lists of employee name and address changes\, employees and dependents no longer eligible for insurance\, and early retirees. These records are duplicates\, the original being maintained by the insurance company.",Retain for 3 year(s),Private,
19375,Utah Valley University (Utah),Personnel files for part-time employees,1967-2017.,Alphabetical by employee surname,"Complete work history of individual while employed at the Utah Valley State College\, used for proof of employment\, documenting raises\, direct deposit authorization\, and notification of drug-free workplace. Information may include confidential employee data form\, personnel action forms\, direct deposit authorizations\, benefit maintenance sheets\, employment application\, resume and transcripts\, W-4 form\, I-9 form\, semester appointment forms\, performance appraisals\, requests for verification of employment\, statement of ineligibility for Utah Retirement System\, drug-free workplace statement\, screening and interview sheet\, employee data change form\, and employment verification forms.",Retain for 1 year(s),Private,
19416,Ogden-Weber Technical College (Utah),Counselor's student files,1987-2022.,Alphabetical by student surname.,"Counselors meet with most students as they enroll to discuss enrollment procedures\, school policies\, initial testing results\, and to refer some to remediation programs. On occasion\, counselors gather psychological and medical information on students who have behavioral or other problems\, disabilities\, or if they are referred to the school from Rehabilitation Services. These records document the counselor's interaction with those who have behavioral or other problems. Information includes personal comments about their interaction with the student.",Retain for 3 year(s) after separation,Controlled,
19434,Department of Health and Human Services. Division of Child and Family Services. Ogden Office and Northern Region Administration,Substitute care subsidy files,1985-,Alphabetical by client surname,"These are requests for financial assistance by adoptive parents. Financial assisstance is granted only to provide for the needs of the child. Information includes application and agreement for subsidy\, reason for subsidy\, district number of office where request was made\, family income and expenditures\, and a federal income tax return.",Retain for 5 year(s) after case is closed,Private,
19344,Pioneer Sesquicentennial Celebration Coordinating Council,Grant files,1994-1998.,Alphabetical by project name,"These records document grant requests and contracts to use sesquicentennial funds for local celebration projects. Information includes the master grant form\, all contract information\, and a final report. In one instance\, a film documentary produced from grant funds is also included. The title of the documentary is ""Journey of Faith.""",,Public,
19413,Department of Transportation. Engineering & Operations. Operations. Traffic & Safety,Ski lift data sheets,1994-,Alphabetical by ski area,"This computer-generated report documents ski lift equipment as it changes over time. The information is also used to identify all ski lifts in Utah using similar equipment in case mechanical failure in one could predict a similar failure elsewhere. Information includes ski area; lift name\, type\, year installed\, manufacturer\, code\, and identification number; speed\, spacing\, capacity\, and interval statistics; rope characteristics\, tensile strength\, and manufacturing information; gear box data; and service brake and drive sheave brake model information.",Retain permanently,Protected,
19445,Department of Health and Human Services. Division of Child and Family Services. Ogden Office and Northern Region Administration,Domestic violence shelter records,1985-,Alphabetical by client surname,"These files document treatment programs for both victims of domestic violence\, and perpetrators. Information includes address\, age\, birthdate and birthplace\, court actions\, victim information\, psychiatric and psychological information\, medical and dental information\, an dfamily information.",Retain for 4 year(s) after case is closed,Private,
19474,Department of Health and Human Services. Division of Child and Family Services. Tooele Office,Foster parent provider eligibility files,1985-,Alphabetical by client surname,"These files document eligibility requirements for foster parents. They are used by case workers for administrative purposes and to disburse payments made to those foster parents for their services. Information includes eligibility documents\, reference letters\, medical forms\, Bureau of Criminal Identification cards\, release forms\, computer forms\, training documentation\, case worker's notes\, contracts\, home studies\, and licenses.",Retain for 5 year(s) after case is closed,Private,
19417,Ogden-Weber Technical College (Utah),Counselor's notes of student educational/occupation plans files,1997-2022.,Alphabetical by student surname.,"These forms document the educational plans of students and the counseling students have received about those plans. This information is required about medical students for their programs to be accredited\, but the data is recorded for all students regardless of course of study. The notes are shared with other counselors so they know what counseling information students have already received.",Retain for 5 year(s) after separation,Private,
19440,Department of Health and Human Services. Division of Child and Family Services. Ogden Office and Northern Region Administration,Work incentive case files,1985-,Alphabetical by client surname,"These files document work incentive programs offered to persons needing employment through the Department of Human Services\, Division of Child and Family Services. Information includes employment history\, family information\, job position information\, marital status\, salary infomration\, and social security number.",Retain for 5 year(s) after case is closed,Private,
19452,Department of Health and Human Services. Division of Child and Family Services. Tooele Office,Substitute care subsidy files,1985-,Alphabetical by client surname,"These are requests for financial assistance by adoptive parents. Financial assisstance is granted only to provide for the needs of the child. Information includes application and agreement for subsidy\, reason for subsidy\, district number of office where request was made\, family income and expenditures\, and a federal income tax return.",Retain for 5 year(s) after case is closed,Private,
19470,Department of Health and Human Services. Division of Child and Family Services. Tooele Office,Child protection alert files,1985-,Alphabetical by client surname,"These files document alerts generated by all states when they are unable to locate a family who has been charged or when alleged charges have been made against them which may include\, but are not limited to abuse\, assault\, and neglect. When the perpetrators are found\, the requesting agency is notified and action is taken.",Retain for 3 year(s) after case is closed,Public,
19472,Department of Health and Human Services. Division of Child and Family Services. Tooele Office,Domestic violence shelter treatment records,1985-,Alphabetical by client surname,"These files document treatment programs for both victims of domestic violence\, and perpetrators. Information includes address\, age\, birthdate and birthplace\, court actions\, victim information\, psychiatric and psychological information\, medical and dental information\, an dfamily information.",Retain for 4 year(s) after case is closed,Private,
19527,Utah County (Utah). County Recorder,Mining abstract index,ca. 1870s.,Alphabetical,"The index contains name of mining claim or lode\, mining district\, book and page where abstracted and remarks. The Archives has in its custody Book A\, which is undated.",,Public,
19467,Department of Health and Human Services. Division of Child and Family Services. Tooele Office,Adoption applications denied,1985-,Alphabetical by client surname,"These are denials pertaining to the adoption of children. They indicate the reasons for Child and Family Services' denial of adoption applications. They include a profile summary of the adoptive family which contains parent surname\, religion\, income\, education\, occupations\, and children's names and ages.",Retain for 4 year(s) after case is closed,Private,
19506,Labor Commission,Commission and appeals board decisions,1982-1999.,Chronological,"These records provide a record of the final decisions of Administrative Law Judge's (ALJ)\, Labor Commission and Appeals Board in Worker's Compensation\, Occupational Disease\, Occupational Safety and Health\, Employment Discrimination\, Fair Housing and Wage Claim cases. The series consists of the final decision issued by the ALJ's\, The Commission or Appeals Board and may contain the name and addresses of the parties involved\, social security numbers\, and summary of medical information. These final decisions and all supporting documentation are retained for 75 years under series 82227\, Contested case files and series 14657\, Compenstation agreements.",,Public,
19501,Utah Valley University (Utah),Personal injury case files,1967-,"Chronological, thereunder alphabetical by surname","These records document work-related injuries and provide prompt medical attention to employees. They are used to minimize the potential for future fraudulent claims. Information includes first report of injury forms\, correspondence and related medical reports\, Bureau of Labor & Statistics log and summary of occupational injuries and illnesses\, yearly survey of occupational injuries and illnesses\, and OSHA loss history reports.",Retain for 5 year(s),Private,
19585,Department of Health and Human Services. Division of Child and Family Services. Provo Office and Western Region Administration,Child protective services investigation case files,1980-,Alphabetical by client surname,"These files document determination of child abuse and neglect of children. Child protective service workers use this information to determine whether or not a child is the victim of abuse or neglect. Information includes name\, court actions\, investigations\, family information\, psychiatric and psychological information\, and victim information.",Retain for 100 year(s) after case is closed,Exempt,
19517,Salt Lake City (Utah). Commission,Public notice register,1865-1885.,Chronological by date.,"This register contains newspaper clippings pertaining to city auditor reports\, ordinances\, resolutions; election handbills\, and handwritten ordinances by Mayor Daniel Wells.",,Public,
19541,Ogden-Weber Technical College (Utah),Financial aid awards files,1970-,"Chronological, thereunder alphabetical by student name.","These records document grants and other financial aid (not loans) received by students to fund their education at the Applied Technology Center. Information includes the award letter\, indicating how much was awarded for the year; cost of attendance\, which corroborates why the amount granted was given; eligibility statement\, including the student's signature; eligibility standards; the federal Institutional Student Aid Record (ISAR) application\, documenting how much family contribution is expected before financial aid is granted; proof of taxes and income received; probation letters\, if any; and attendance and progress sheets. The latter are used to determine if further financial aid is warranted.",Retain for 5 year(s) after separation,Private,
19581,Department of Health and Human Services. Division of Child and Family Services. Provo Office and Western Region Administration,Adoption applications denied,1970-,Alphabetical by client surname,"These are denials pertaining to the adoption of children. They indicate the reasons for Child and Family Services' denial of adoption applications. They include a profile summary of the adoptive family which contains parent surname\, religion\, income\, education\, occupations\, and children's names and ages.",Retain for 4 year(s) after case is closed,Controlled,
19609,Duchesne County (Utah). Planning and Zoning Department,Conditional use permit records,1960-,"Alphanumerical by section, township, and range","These files document the application for conditional use permits. These permits allow for the construction of buildings on the condition that impacts on neighborhoods are mitigated. They include the original application\, blueprint drawings\, investigative reports\, planning commission recommendations\, cash receipts\, and related correspondence.",Permanent. Retain until administrative need ends,Public,
19623,Department of Human Services.$bDivision of Child and Family Services.$bRoosevelt Office and Eastern Region Administration,Protective services supervision case files,1985-1995.,Alphabetical by client surname,"These files document services provided to clients needing protective supervision. They are ordered to participate in programs to prevent abuse and neglect and are supervised and evaluated by the Division of Child and Family Services. Information includes family history\, expenditures\, living conditions\, physical descrition\, and victim information.",Retain for 100 year(s) after case is closed,Controlled,
19571,Department of Health and Human Services. Division of Child and Family Services. Provo Office and Western Region Administration,Protective services video records,1980-1995.,Alphabetical by client surname,These video tapes are created by contracted providers to document sexual abuse evaluations for use in litigation and court proceedings and to diagnose and suggest treatment for those victims of sexual abuse. They contain interviews with children eighteen and under who are the alleged victims of sexual abuse.,Retain for 100 year(s),Controlled,
19652,Department of Health and Human Services. Division of Child and Family Services. Vernal Office,Public assistance case management information system reports (PACMIS),1985-,Alphabetical by client surname,"These are computer printouts of clients receiving services through the Department of Human Services\, Division of Child and Family Services. The information is sent to all Child and Family Services offices that serve clients through various programs. The names of clients are expunged following the closure of their case file. Information includes computer data\, printouts\, and statistical evaluations.",Retain for 5 year(s) after case is closed,Private,
19584,Department of Health and Human Services. Division of Child and Family Services. Provo Office and Western Region Administration,Child protection alert files,1980-,Alphabetical by client surname,"These files document alerts generated by all states when they are unable to locate a family who has been charged or when alleged charges have been made against them which may include\, but are not limited to abuse\, assault\, and neglect. When the perpetrators are found\, the requesting agency is notified and action is taken.",Retain for 3 year(s) after case is closed,Public,
19612,Duchesne County (Utah). Planning and Zoning Department,Board of Adjustments case files,1960-,"Alphanumerical by section, township, and range",These case files document the zoning activities of the Board of Adjustment. They are used to document the cases brought before the Board of Adjustment and its decisions. They contain the original application; findings and order; correspondence; and any exhibits such as plot plans or elevations.,Permanent. Retain until administrative need ends,Public,
19635,Department of Health and Human Services. Division of Child and Family Services. Roosevelt Office,Domestic violence shelter treatment records,1985-,Alphabetical by client surname,"These files document treatment programs for both victims of domestic violence\, and perpetrators. Information includes address\, age\, birthdate and birthplace\, court actions\, victim information\, psychiatric and psychological information\, medical and dental information\, and family information.",Retain for 4 year(s) after case is closed,Private,
19630,Department of Health and Human Services. Division of Child and Family Services. Roosevelt Office,Adoption case files,1970-,Alphabetical by client surname,"These files document adoption placements for children whose birth parents have either been deprived of or have permanently relinquished their parental rights. Information includes face sheet\, intake information\, social history\, closing information\, medical\, genetic\, and birth information\, educational records\, psychological evaluations\, birth certificates\, legal documents\, adoption reports\, summons\, paternity rights\, administrative reviews\, investigative reports\, handwritten notes\, financial reports\, and correspondence.",Permanent. Retain for 25 year(s),Controlled,
19638,Department of Human Services.$bDivision of Child and Family Services.$bRoosevelt Office and Eastern Region Administration,Child at risk case files,1990-1995.,Alphabetical by client surname,"These files document information collected by case workers on methods to assist children at risk. These risks include alcohol\, drugs\, gang activities\, and other negative influences children are exposed to in their lives. Information includes case worker activity logs\, progress reports\, grade reports\, correspondence\, samples of student work assignments\, and comments from teachers\, principals\, and counselors.",Retain for 100 year(s) after case is closed,Private,
19617,Department of Health and Human Services. Division of Child and Family Services. Roosevelt Office,Substitute care subsidy files,1985-,Alphabetical by client surname,"These are requests for financial assistance by adoptive parents. Financial assisstance is granted only to provide for the needs of the child. Information includes application and agreement for subsidy\, reason for subsidy\, district number of office where request was made\, family income and expenditures\, and a federal income tax return.",Retain for 5 year(s) after case is closed,Private,
19643,Department of Health and Human Services. Division of Child and Family Services. Vernal Office,Substitute care subsidy files,1985-,Alphabetical by client surname,"These are requests for financial assistance by adoptive parents. Financial assistance is granted only to provide for the needs of the child. Information includes application and agreement for subsidy\, reason for subsidy\, district number of office where request was made\, family income and expenditures\, and a federal income tax return.",Retain for 5 year(s) after case is closed,Private,
19711,Salt Lake County (Utah). County Auditor. Accounting and Operations,Payroll registers,1978-,Chronological by pay period,"These are computer printouts of salary information for each payroll period for county employees. They include the employee's name\, social security number\, job classification\, marital status\, dependent status\, vacation and sick leave usage\, hourly salary rate\, hours worked\, overtime hours\, allowances\, FICA deductions\, state and federal tax deductions\, the net salary\, and warrant number. Though this register is frequently used to reference specific payroll checks it might be the only record of employees and would then serve the same retirement purpose as the employee earnings history files.",Retain for 65 year(s),Private,
19653,Department of Health and Human Services. Division of Child and Family Services. Vernal Office,Adoption case files,1970-,Alphabetical by client surname,"These files document adoption placements for children whose birth parents have either been deprived of or have permanently relinquished their parental rights. Information includes face sheet\, intake information\, social history\, closing information\, medical\, genetic\, and birth information\, educational records\, psychological evaluations\, birth certificates\, legal documents\, adoption reports\, summons\, paternity rights\, administrative reviews\, investigative reports\, handwritten notes\, financial reports\, and correspondence.",Permanent. Retain for 25 year(s),Controlled,
19685,Kane County (Utah). Board of Public Welfare,Certified social security assistance lists,1936-1937.,"Chronological, thereunder alphabetical by name","This is a list of persons certified to receive assistance under the Social Security Program. It includes month and year\, county name\, eligibility (needy blind\,dependent children\, old age assistance)\, requisition number\, sheet number\, item number\, full name of payee\, number of persons\, case number\, payee's postal address\, amount\, variant number\, remarks (date paid)\, signatures of county welfare board authorizing payments\, and page totals.",,Private,
19744,Wasatch County (Utah). County Recorder,Abstract books (Subdivisions),1966-,Alphabetical by subdivision,"These records contain the history of property ownership by providing ""a true chain of title to each tract or parcel and the encumbrances thereon as shown by the records of the office"" by geographical location (UCA 17-21-6(3)(2004)). They contain ""every instrument recorded\, the date and kid of instrument\, time of recording\, and the book and page and entry number"" (UCA 17-21-6(l)(f) (2004).",Permanent. Retain until administrative need ends,Public,
19654,Department of Health and Human Services. Division of Child and Family Services. Vernal Office,Adoption applications denied,1985-,Alphabetical by client surname,"These are denials pertaining to the adoption of children. They indicate the reasons for Child and Family Services' denial of adoption applications. They include a profile summary of the adoptive family which contains parent surname\, religion\, income\, education\, occupations\, and children's names and ages.",Retain for 4 year(s) after case is closed,Private,
19676,Utah State Tax Commission. Administration Division,Personnel files for temporary employees,1997-,Alphabetical by surname,"Copies of correspondence and forms maintained in the personnel file of a temporary employee. This does not include personnel records created for specific federal programs. Files may contain applications for seasonal employment\, employee information sheets\, sexual harassment employee statements\, employment eligibility verification\, employee separation forms\, and other related records.",Retain for 65 year(s) after separation,Private,
19687,Kane County (Utah). County Treasurer,Ledgers,1901-1934.,Chronological,"These ledgers document the expenditure of county funds. They include the year\, fund\, date\, expenditure amounts\, balances\, and totals.",,Public,
19668,Ogden-Weber Technical College (Utah),Scholarship files,1990-,Alphabetical by student surname.,"These records document students who have received scholarships. Information includes scholarship application\, a letter awarding the scholarship\, thank you note\, and student progress reports. Students must maintain 80 percent attendance and satisfactory progress to continue receiving the scholarship.",Retain for 2 year(s) after separation,Private,
19678,Uintah County School District (Utah),Payroll registers,1976-,Numerical by school identification number and thereunder alphabetical by surname.,"This register is a numerical listing by check number and agency codes of all payroll checks issued by the county. It includes code\, date\, warrant number\, name of employee\, social security number\, types and amounts of individual deductions\, and may include hourly rate\, and number of hours worked. Though this register is frequently used to reference specific payroll checks\, it might be the only record of employee salaries and would then serve the same retirement purpose as the Employee earnings history files.",Retain for 65 year(s),Private,
19672,Ogden-Weber Applied Technology College (Utah),Student payment cards,1970-2017.,Alphabetical by student surname.,"These cards track how much financial aid has been paid to a student per month. The information is sent to the U. S. Department of Education. At the end of the year\, these cards are placed in the student's main financial aid award file (series 19541) and retained for audit purposes.",,Private,
19787,Department of Health and Human Services. Division of Child and Family Services. Sandy Office and Salt Lake Valley Region Administration,Cottonwood office custody evaluation files,1985-,Alphabetical by client surname,"These are reports compiled by investigators and submitted to the court indicating which natural parent the agency believes should have custody of the children in a divorce case. Information includes family history\, expenditures\, living conditions\, and victim information.",Retain for 5 year(s) after case is closed,Private,
19821,Duchesne County (Utah). County Recorder,Chattel mortgages,1936-1962.,"Chronological, thereunder by entry number.","These are loans which use personal property as collateral filed with the county recorder. They include the date due\, lenders name and address\, mortgagor's name and address\, date of mortgage\, amount of loan\, installment payments\, date of installments\, contractual agreement\, list of personal property held as collateral. Chattel mortgages are obsolete. In 1965\, chattel mortgages were supplanted by the Uniform Commercial Code and in 1983 all mention of chattel mortgages was removed from the statutes of the county recorder. OBSOLETE RECORD",,Public,
19854,Department of Health and Human Services. Division of Child and Family Services. Delta Office,Adoption home studies,1980-,Alphabetical by client surname,"Information collected from prospective adoptive families and assessed by the agency to determine eligibility. Following the assessment of cases\, the department determines either the approval or disapproval of applicants. Information includes home studies\, primary person characteristic forms (Form 1054)\, court documents\, biographies\, reference letters\, work histories\, criminal background checks\, psychiatric and psychological information\, and family records.",Retain for 7 year(s) after case is closed,Private,
19788,Department of Health and Human Services. Division of Child and Family Services. Sandy Office and Salt Lake Valley Region Administration,Cottonwood office foster parent provider eligibility files,1985-,Alphabetical by client surname,"These files document eligibility requirements for foster parents. They are used by case workers for administrative purposes and to disburse payments made to those foster parents for their services. Information includes eligibility documents\, reference letters\, medical forms\, Bureau of Criminal Identification cards\, release forms\, computer forms\, training documentation\, case worker's notes\, contracts\, home studies\, and licenses.",Retain for 50 year(s) after case is closed,Private,
19804,Sanpete County (Utah). County Auditor,Abatement card index,1989-,Alphabetical by name,"This card index describes property held by applicants for tax abatements. It is used to reference information on persons receiving tax relief. Includes serial numbers\, names of applicant\, address\, value of property exempt\, amount of exemption\, date of approval and approving initials.",Permanent. Retain until administrative need ends,Public,
19781,Department of Health and Human Services. Division of Child and Family Services. Sandy Office and Salt Lake Valley Region Administration,Cottonwood office adoption home studies,1970-,Alphabetical by client surname,"Information collected from prospective adoptive families and assessed by the agency to determine eligibility. Following the assessment of cases\, the department determines either the approval or disapproval of applicants. Information includes home studies\, primary person characteristic forms (Form 1054)\, court documents\, biographies\, reference letters\, work histories\, criminal background checks\, psychiatric and psychological information\, and family records.",Retain for 7 year(s) after case is closed,Private,
19806,Sanpete County (Utah). County Auditor,Board of Equalization minutes,1901-,Chronological,"These are the minutes of the Board of Equalization. The County Commission serves as the Board of Equalization determining tax relief measures in the county. The minute books are not a recording of the proceedings of the board meetings\, but rather a list of the decisions affecting taxation (both abatements and increases) made by the board. It is used to document the tax abatements given by the board to the indigent\, the aged\, the disabled (and their widows)\, and veterans (and their widows). Includes the book\, page\, line numbers\, and letters of the assessment roll\, the name of the person\, lots affected\, a description of the property affected (block or section\, plat\, township\, and range)\, the amount abated or increased (the assessed value of the estate\, improvements\, and personal property)\, the total amount abated\, and any relevant remarks.",Permanent. Retain until administrative need ends,Public,
19859,Department of Health and Human Services. Division of Child and Family Services. Delta Office,Custody evaluation files,1980-,Alphabetical by client surname,"These are reports compiled by investigators and submitted to the court indicating which natural parent the agency believes should have custody of the children in a divorce case. Information includes family history\, expenditures\, living conditions\, and victim information.",Retain for 5 year(s) after case is closed,Private,
19808,Department of Government Operations. Division of Purchasing and General Services. Surplus Property,Surplus personal property transfer order records,1987-,"Numerical by number of state, fiscal year, and computer number","These documents initiate approval from the Government Services Administration (GSA) to allocate property to the Division of Government Surplus. The number assigned by the computer follows each piece of property from approval\, receiving into inventory\, to the donation of the property. Information includes serial number\, national stock number\, year\, model\, mileage\, acquisition cost\, and document origin number.",Retain for 10 year(s),Public,
19832,Department of Health and Human Services. Division of Child and Family Services,Custody evaluation files,1985-,Alphabetical by client surname,"These are reports compiled by investigators and submitted to the court indicating which natural parent the agency believes should have custody of the children in a divorce case. Information includes family history\, expenditures\, living conditions\, and victim information.",Retain for 5 year(s),Private,
19286,Utah Valley University (Utah),Tuition waiver applications and reports,ca. 1970-,"Chronological, thereunder alphabetical by student surname","These records are used by Human Resources to determine eligibility of individuals applying for a tuition waiver and to track the waivers after they have been entered into the computer system. Information includes tuition waiver applications\, list of hourly employees eligible to receive tuition waiver that semester\, list of names and social security numbers of individuals who used the waiver that semester\, and course catalog for the semester.",,Private,
19291,Utah Valley University (Utah),Variable Annuity Life Insurance Company files,1984-,Chronological,"These insurance records are used in the verification and payment of employee's tax shelter premiums. Information includes billing statements and adjustments\, check request\, and college deduction register for VALIC. These records are duplicates\, the original being maintained by the insurance company.",Retain for 3 year(s),Private,
19345,Pioneer Sesquicentennial Celebration Coordinating Council,Vendor files,1994-1998.,Alphabetical by company name,These records document the commercial entities that licensed with the Council to use the pioneer logo with their products. Information includes the licensing agreement and correspondence.,,Public,
19354,Pioneer Sesquicentennial Celebration Coordinating Council,Special project files,1994-1998.,Chronological,"These records document the special sesquicentennial projects sponsored by the Council such as ""The Night of Reflection""\, regional conferences\, and other activities. In February 1997 a dinner was held\, in conjunction with Legislature\, to which community leaders were invited. This was done to advertise the sesquicentennial year and to encourage the involvement of education\, business\, and ethnic groups.",,Public,
19337,Utah Valley University (Utah),FHP Health Care insurance deduction files,1984-,Chronological,"These insurance records are used in the verification and payment of employee's tax shelter premiums. Information includes billing statements and adjustments\, check request\, and college benefit registers for FHP. Also included is a list of employees no longer eligible for benefits. These records are duplicates\, the original being maintained by the insurance company.",Retain for 3 year(s),Private,
19350,Pioneer Sesquicentennial Celebration Coordinating Council,County ambassador files,1994-1998.,Alphabetical by county,These records document county sesquicentennial activities and those appointed by county commissions to coordinate events. Information includes correspondence and reports of events that transpired.,,Public,
19364,Department of Workforce Services. Roosevelt Employment Center,Medical excess payment records,1990-2019.,"Alphabetical by surname, thereunder chronological by year.",These are overpayments for medical expenses incurred by clients through the medicaid program. The Office of Recovery Services maintains the original paperwork on excessive payments and is responsible for collecting overpayments from clients. The Office of Family Support is notified by Recovery Services when action is pending on a collection matter.,Retain for 3 year(s),Private,
19411,Department of Transportation. Engineering & Operations. Operations. Traffic & Safety,Tramway licensing applications,1987-,Alphabetical by ski area,"These records document the licensing and annual registration of ski lifts\, in accordance with UCA 63-11-37(2)(a) (1997). Existing tramway applications identify the area name\, owner\, address\, fees\, summer usage\, and attachments such as certificates of insurance\, compliance\, and inspections. Applications for new or modified tramways include the above plus tramway design certifications and plans (which are then separated and transferred to series 19412). Information includes pre-season and operational inspection reports from approved tramway inspectors\, and copies of license certificates.",Retain for 5 year(s),Protected,
19334,Utah Valley University (Utah),American Family Life Assurance Company of Columbus files,1984-,Chronological,"These insurance records are used in the verification and payment of employee's tax shelter premiums. Information includes billing statements and adjustments\, check request\, and college deduction register for AFLAC. These records are duplicates\, the original being maintained by the insurance company.",Retain for 3 year(s),Private,
19328,Wasatch County (Utah). County Clerk,Commission meeting tape recordings,1995-,Chronological,These are the actual tape recordings of regular and special county commission meetings. They are used to document commission activities and are used to create the official approved minutes. They include the cassette tape.,Retain for 6 month(s),Public,
19336,Utah Valley University (Utah),Public Employees Health Plan (PEHP) insurance deduction files,1984-,Chronological,"These insurance records are used in the verification and payment of employee's insurance premiums. Information includes billing statements and adjustments\, check request\, and college benefit registers for PEHP. Also includes lists of employee name and address changes\, and employees and dependents no longer eligible for insurance. These records are duplicates\, the original being maintained by the insurance company.",Retain for 3 year(s),Private,
19348,Pioneer Sesquicentennial Celebration Coordinating Council,Official recognition files,1994-1998.,Alphabetical by project,These records document the non-profit organizations that licensed with the Council to use the pioneer logo with their projects. Information includes the licensing agreement and correspondence.,,Public,
19368,Department of Workforce Services. Roosevelt Employment Center,Voided medical cards,1990-2019.,Numerical by card number.,"Cards that have been voided initially by the Office of Family Support\, and now The Dept. of Workforce Services\, when overpayments are discovered\, fraud is evident\, or the client has been declared ineligible for benefits.",Retain for 5 year(s) after case is closed,Private,
19340,State Prison,Annual budget records,1896-,Chronological.,These records are used to assist in the preparation of the divisional budget and to justify budget requests to the department director.,Retain for 3 year(s),Public,
19415,Department of Transportation. Engineering & Operations. Operations. Traffic & Safety,Tramway license certificates,1987-,Alphabetical by ski area,These certificates document that the Tramway licensing applications (series 19411) from ski areas have been reviewed by the Utah Passenger Tramway Safety Committee and that a license has been issued. Information includes ski lift name.,Retain for 5 year(s),Protected,
19447,Department of Health and Human Services. Division of Child and Family Services. Ogden Office and Northern Region Administration,Foster parent provider eligibility files,1985-,Alphabetical by client surname,"These files document eligibility requirements for foster parents. They are used by case workers for administrative purposes and to disburse payments made to those foster parents for their services. Information includes eligibility documents\, reference letters\, medical forms\, Bureau of Criminal Identification cards\, release forms\, computer forms\, training documentation\, case worker's notes\, contracts\, home studies\, and licenses.",Retain for 50 year(s) after case is closed,Private,
19419,Utah Valley University (Utah),TIAA-Cref retirement premium reports,1984-,Chronological,"These records document the amount of retirement deducted and paid into individuals' retirement plans. Information includes a record of electronic transfer\, adjustment transaction report\, check request\, copies of college benefit registers for TIAA-Cref\, 403b supplemental reports\, and a TIAA-Cref membership list.",Retain for 3 year(s),Private,
19443,Department of Health and Human Services. Division of Child and Family Services. Ogden Office and Northern Region Administration,Child protection alert files,1985-,Alphabetical by client surname,"These files document alerts generated by all states when they are unable to locate a family who has been charged or when alleged charges have been made against them which may include\, but are not limited to abuse\, assault\, and neglect. When the perpetrators are found\, the requesting agency is notified and action is taken.",Retain for 3 year(s) after case is closed,Public,
19499,Utah Valley University (Utah),Leave adjustment reports,1967-,"Chronological, thereunder alphabetical by employee surname","Shows all leave adjustments made during a pay period. Shows category of adjustment\, the amount\, Social Security number\, and employee name.",Retain for 3 year(s),Private,
19526,Dixie Junior College,Correspondence,1912-1932.,chronological,"Business-related correspondence which provide unique information about agency functions\, policies\, procedures\, or programs. These records document material discussions and decisions made regarding all agency interests\, and may originate on paper\, electronic mail\, or other media. This correspondence is filed separately from program case files\, and project files.",,Public,
19469,Department of Health and Human Services. Division of Child and Family Services. Tooele Office,Adoption subsidy payment records,1985-,Alphabetical by client surname,"These are subsidy payments to adopting families and are used to track eligibility and provide an audit trail. Stae subsidies may be one time\, time-limited\, or long-term\, depending on the circumstances of the family and the child's needs. Medical\, dental\, psychological\, and long term maintenance subsidies continue until age 18\, or until age 21 if the state has determined that the child has a mental or physical handicap which warrants continuing assistance. All state subsidy agreements are reviewed annually for continued eligibility (Utah Administrative Code R537-43.2 (1993).",Retain for 10 year(s) after case is closed,Private,
19471,Department of Health and Human Services. Division of Child and Family Services. Tooele Office,Child Protective Services investigation files,1985-,Alphabetical by client surname,"These are investigations and findings of child abuse and neglect cases. Child protective service workers use this information to determine whether or not a child is the victim of abuse or neglect. Information includes name\, court actions\, investigations\, family information\, psychiatric and psychological information\, and victim information.",Retain for 100 year(s) after case is closed,Exempt,
19498,Utah Valley University (Utah),Hourly time cards,1967-,"Chronological, thereunder alphabetical by employee surname","Employee time cards determine how many hours an employee worked during a pay period. Information includes the pay period\, employee name\, Social Security number\, and department.",Retain for 3 year(s),Public,
19577,Department of Health and Human Services. Division of Child and Family Services. Provo Office and Western Region Administration,Work incentive case files,1980-,Alphabetical by client surname,"These files document work incentive programs offered to persons needing employment through the Department of Human Services\, Division of Child and Family Services. Information includes employment history\, family information\, job position information\, marital status\, salary infomration\, and social security number.",Retain for 5 year(s) after case is closed,Private,
19587,Department of Health and Human Services. Division of Child and Family Services. Provo Office and Western Region Administration,Custody evaluation files,1980-,Alphabetical by client surname,"These are reports compiled by investigators and submitted to the court indicating which natural parent the agency believes should have custody of the children in a divorce case. Information includes family history\, expenditures\, living conditions\, and victim information.",Retain for 5 year(s) after case is closed,Private,
19579,Department of Health and Human Services. Division of Child and Family Services. Provo Office and Western Region Administration,Public assistance case management information system reports (PACMIS),1980-,Alphabetical by client surname,"These reports document pacmis data records of clients recieving services from the Department of Human Services. They are computer printouts of individual clients. This is an incomplete descript-ion and we need to contact Jodie Talbot to schedule these. Nov. 20\, 1991.",Retain for 5 year(s) after case is closed,Private,
19588,Department of Health and Human Services. Division of Child and Family Services. Provo Office and Western Region Administration,Foster parent provider eligibility files,1980-,Alphabetical by client surname,"These files document eligibility requirements for foster parents. They are used by case workers for administrative purposes and to disburse payments made to those foster parents for their services. Information includes eligibility documents\, reference letters\, medical forms\, Bureau of Criminal Identification cards\, release forms\, computer forms\, training documentation\, case worker's notes\, contracts\, home studies\, and licenses.",Retain for 50 year(s) after case is closed,Private,
19583,Department of Health and Human Services. Division of Child and Family Services. Provo Office and Western Region Administration,Adoption subsidy payment records,1980-,Alphabetical by client surname,"These records document subsidy payments to adopting families and are used to track eligibility and provide an audit trail. State subsidies may be one time\, time-limited\, or long-term\, depending on the circumstances of the family and the child's needs. Medical\, dental\, psychological\, and long-term maintenance subsidies continue until age 18\, or until age 21 if the state has determined that the child has a mental or physical handicap which warrants continuing assistance.",Retain for 100 year(s) after case is closed,Private,
19636,Department of Health and Human Services. Division of Child and Family Services. Roosevelt Office,Custody evaluation files,1985-,Alphabetical by client surname,"These are reports compiled by investigators and submitted to the court indicating which natural parent the agency believes should have custody of the children in a divorce case. Information includes family history\, expenditures\, living conditions\, and victim information.",Retain for 5 year(s) after case is closed,Private,
19629,Department of Health and Human Services. Division of Child and Family Services. Roosevelt Office,Public assistance case management information system reports (PACMIS),1985-,Alphabetical by client surname,"These are computer printouts of clients receiving services through the Department of Human Services\, Division of Child and Family Services. The information is sent to all Child and Family Services offices that serve clients through various programs. The names of clients are expunged following the closure of their case file. Information includes computer data\, printouts\, and statistical evaluations.",Retain for 5 year(s) after case is closed,Private,
19637,Department of Health and Human Services. Division of Child and Family Services. Roosevelt Office,Foster parent eligibility files,1985-,Alphabetical by client surname,"These files document eligibility requirements for foster parents. They are used by case workers for administrative purposes and to disburse payments made to those foster parents for their services. Information includes eligibility documents\, reference letters\, medical forms\, Bureau of Criminal Identification cards\, release forms\, computer forms\, training documentation\, case worker's notes\, contracts\, home studies\, and licenses.",Retain for 50 year(s) after case is closed,Private,
19655,Department of Health and Human Services. Division of Child and Family Services. Vernal Office,Adoption home studies,1985-,Alphabetical by client surname,"Information collected from prospective adoptive families and assessed by the agency to determine eligibility. Following the assessment of cases\, the department determines either the approval or disapproval of applicants. Information includes home studies\, primary person characteristic forms (Form 1054)\, court documents\, biographies\, reference letters\, work histories\, criminal background checks\, psychiatric and psychological information\, and family records.",Retain for 7 year(s) after case is closed,Private,
19632,Department of Health and Human Services. Division of Child and Family Services. Roosevelt Office,Adoption home studies,1970-,Alphabetical by client surname,"Information collected from prospective adoptive families and assessed by the agency to determine eligibility. Following the assessment of cases\, the department determines either the approval or disapproval of applicants. Information includes home studies\, primary person characteristic forms (Form 1054)\, court documents\, biographies\, reference letters\, work histories\, criminal background checks\, psychiatric and psychological information\, and family records.",Retain for 7 year(s) after case is closed,Private,
19658,Department of Health and Human Services. Division of Child and Family Services. Vernal Office,Child protective services investigation case files,1985-,Alphabetical by client surname,"These files document determination of child abuse and neglect of children. Child protective service workers use this information to determine whether or not a child is the victim of abuse or neglect. Information includes name\, court actions\, investigations\, family information\, psychiatric and psychological information\, and victim information.",Retain for 100 year(s) after case is closed,Exempt,
19682,Kane County (Utah). Clerk of the County Court,Ledgers,1869-1884; 1907-1913.,Chronological,"These ledgers document the expenditure of county funds by fund. The inside cover includes an alphabetical index for specific county funds. The ledger includes year\, fund\, date\, expenditure's purpose\, amount\, balance\, and totals.",,Public,
19686,Kane County (Utah). County Clerk,Bounty books,1901-1914.,Numerical by certificate number.,"This book documents the payment of county and state bounties for the killing of various predators. It includes certificate or warrant number\, date of issuance\, person receiving payment\, species and number.",,Public,
19746,Department of Human Services. Office of Licensing,Reviewed criminal background screening records,1990-,"Alphabetical by applicant surname, thereunder chronological by year","These are background screening applications to the Office of Licensing (see Utah Code 62A-2-120(1)(b)(2016))\, submitted by ""applicants"" as defined in Utah Code 62A-2-120(1)(a)(2016)\, which are reviewed by the Office of Licensing in accordance with Utah Code 62A-2-120(6). Records include applications\, consent and liability release information\, fingerprints\, rap sheets\, and related records.",Retain for 7 year(s) after case is closed,Protected,
19656,Department of Health and Human Services. Division of Child and Family Services. Vernal Office,Adoption subsidy payment records,1985-,Alphabetical by client surname,"These are subsidy payments to adopting families and are used to track eligibility and provide an audit trail. State subsidies may be one time\, time-limited\, or long-term\, depending on the circumstances of the family and the child's needs. Medical\, dental\, psychological\, and long term maintenance subsidies continue until age 18\, or until age 21 if the state has determined that the child has a mental or physical handicap which warrants continuing assistance. All state subsidy agreements are reviewed annually for continued eligibility (Utah Administrative Code R537-43.2 (1993).",Retain for 10 year(s) after case is closed,Private,
19669,Ogden-Weber Technical College (Utah),Apprenticeship scholarship files.,1990-2022.,Alphabetical by student surname.,"These records document scholarships given to students in the 4-year apprenticeship program\, which runs on a quarter system. Scholarships are available for the first two years of the program\, and 90 percent attendance is required to obtain a journeyman license. Information includes a letter awarding scholarship\, acceptance of scholarship (signed by student\, acknowledging that student will follow established guidelines)\, application form\, thank you letter\, and attendance sheet.",Retain for 2 year(s) after separation,Private,
19741,Utah Valley University (Utah),Taxable wage earning reports,1967-,"Chronological, thereunder alphabetical by employee surname","These records provide employees with an accurate accounting of yearly earnings to comply with Internal Revenue Service regulations. Information includes returns on income taxes such as IRS Form W-2\, and reports of withheld federal taxes\, such as IRS Form W-3\, with related records\, such as reports regarding income and social security taxes.",Retain for 3 year(s),Private,
19823,Department of Health and Human Services. Division of Child and Family Services,Substitute care subsidy files,1985-,Alphabetical by client surname,"These are requests for financial assistance by adoptive parents. Financial assistance is granted only to provide for the needs of the child. Information includes application and agreement for subsidy\, reason for subsidy\, district number of office where request was made\, family income and expenditures\, and a federal income tax return. As of 1999\, these records have become part of the Family Files series (Agency General Schedule #21935).",Retain for 5 year(s) after case is closed,Private,
19855,Department of Health and Human Services. Division of Child and Family Services. Delta Office,Adoption subsidy payment records,1980-,Alphabetical by client surname,"These records document subsidy payments to families adopting children with special needs\, track eligibility\, and provide an audit trail of payments made. State subsidies may be one time\, time-limited\, or long-term depending on the circumstances of the family and the child's needs. Medical\, dental\, psychological\, and long-term maintenance state subsidies continue until age 18\, or until age 21 if the state has determined that the child has a mental or physical handicap which warrants continuing assistance. All state subsidy agreements are reviewed annually for continued eligibility. (Utah_Administrative_Code_R537-43.2_(1993)). They include eligibility documentation\, court orders\, supplemental security income eligibility\, aid to families with dependent children eligibility\, state contracts\, and other miscellaneous,documentation.",Retain for 10 year(s) after case is closed,Private,
19793,Department of Health and Human Services. Division of Child and Family Services. Sandy Office and Salt Lake Valley Region Administration,Cottonwood office interstate compact placement home studies case files,1990-,Alphabetical by client surname,"These files document information collected to determine whether or not a family and home are appropriate for the placement of children currently in foster care. If the home is determined to be suitable\, children may be released from the custody of the Division of Child and Family Services to the approved family and home. Information includes criminal background checks\, autobiographies\, physical\, psychiatric\, and psychological examinations\, interviews\, income information\, and home study evaluations.",Retain for 10 year(s) after case is closed,Private,
19826,Department of Health and Human Services. Division of Child and Family Services,Child protective services investigation audio and video records,1990-,Alphabetical by client surname,"These files and video tapes are created by contracted providers to document sexual abuse evaluations for use in litigation and court proceedings and to diagnose and suggest treatment for those victims of sexual abuse. They contain interviews with children eighteen and under who are the alleged victims of sexual abuse. The case files are used to support video interviews. These are related to Substantiated child abuse and neglect case files\, 81728. UCA 62A-4-509 (1991)\, specifies that when either an oral or written report of alleged abuse or neglect is received\, the Department of Human Services is obligated to conduct a thorough investigation. The investigation may include an inquiry into the child's home environment\, emotional and mental health\, the nature and extent of injuries\, and his or her physical safety.",Retain for 100 year(s) after case is closed,Controlled,
19856,Department of Health and Human Services. Division of Child and Family Services. Delta Office,Child protection alert files,1980-,Alphabetical by client surname,"These files document alerts generated by all states when they are unable to locate a family who has been charged or when alleged charges have been made against them which may include\, but are not limited to abuse\, assault\, and neglect. When the perpetrators are found\, the requesting agency is notified and action is taken.",Retain for 3 year(s) after case is closed,Public,
19786,Department of Health and Human Services. Division of Child and Family Services. Sandy Office and Salt Lake Valley Region Administration,Cottonwood office domestic violence shelter treatment records,1985-,Alphabetical by client surname,"These files document treatment programs for both victims of domestic violence\, and perpetrators. Information includes address\, age\, birthdate and birthplace\, court actions\, victim information\, psychiatric and psychological information\, medical and dental information\, and family information.",Retain for 4 year(s) after case is closed,Private,
19810,Department of Government Operations. Division of Purchasing and General Services. Surplus Property,Eligibility files,1987-,"Numerical by county code and computer number, thereunder chronological by year.","The purpose of the eligibility files is to establish whether an organization meets the requirements set by the Government Services Administration (GSA) to be able to acquire federal property for its use. The information is used to verify customer authorized signatures\, addresses\, and designated representative in charge of tracking the federal property an agency receives for its use. The file is updated every two years. Information includes agency name\, address\, phone number\, fax number\, public agency or non-profit\, information pertinent to the agency\, budget\, description\, and population served. Also the name and signature of designated representative and all the authorized signers and the signed terms and condition sheets.",Retain for 10 year(s),Public,
19853,Department of Health and Human Services. Division of Child and Family Services. Delta Office,Adoption applications denied,1980-,Alphabetical by client surname,"These are denials pertaining to the adoption of children. They indicate the reasons for Child and Family Services' denial of adoption applications. They include a profile summary of the adoptive family which contains parent surname\, religion\, income\, education\, occupations\, and children's names and ages.",Retain for 4 year(s) after case is closed,Private,
19809,Department of Government Operations. Division of Purchasing and General Services. Surplus Property,Property distribution records,1987-,"Numerical by property distribution number, thereunder chronological by year.","The property distribution document is a computer generated and numbered invoice of the property donated to an agency. The invoice is used to track all property donated to a specific agency. Information includes customer number\, signer of the invoice\, invoice number\, product number (the 123 or transfer document number)\, quantity donated\, and intended use. Invoice also states whether it is a compliance item or not.",Retain for 10 year(s),Public,
19857,Department of Health and Human Services. Division of Child and Family Services. Delta Office,Child protective services investigation case files,1980-,Alphabetical by client surname,"These are investigations and findings of child abuse and neglect cases. Child protective service workers use this information to determine whether or not a child is the victim of abuse or neglect. Information includes name\, court actions\, investigations\, family information\, psychiatric and psychological information\, and victim information.",Retain for 100 year(s) after case is closed,Exempt,
19863,Department of Health and Human Services. Division of Child and Family Services. Delta Office,Interstate compact placement home studies case files,1990-,Alphabetical by client surname,"These files document information collected to determine whether or not a family and home are appropriate for the placement of children currently in foster care. If the home is determined to be suitable\, children may be released from the custody of the Division of Child and Family Services to the approved family and home. Information includes criminal background checks\, autobiographies\, physical\, psychiatric\, and psychological examinations\, interviews\, income information\, and home study evaluations.",Retain for 10 year(s) after case is closed,Private,
19631,Department of Health and Human Services. Division of Child and Family Services. Roosevelt Office,Adoption applications denied,1970-,Alphabetical by client surname,"These are denials pertaining to the adoption of children. They indicate the reasons for Child and Family Services' denial of adoption applications. They include a profile summary of the adoptive family which contains parent surname\, religion\, income\, education\, occupations\, and children's names and ages.",Retain for 4 year(s) after case is closed,Private,
19640,Department of Health and Human Services. Division of Child and Family Services. Roosevelt Office,Interstate compact placement home studies case files,1990-,Alphabetical by client surname,"These files document information collected to determine whether or not a family and home are appropriate for the placement of children currently in foster care. If the home is determined to be suitable\, children may be released from the custody of the Division of Child and Family Services to the approved family and home. Information includes criminal background checks\, autobiographies\, physical\, psychiatric\, and psychological examinations\, interviews\, income information\, and home study evaluations.",Retain for 10 year(s) after case is closed,Private,
19657,Department of Health and Human Services. Division of Child and Family Services. Vernal Office,Child protection alert files,1990-,Alphabetical by client surname,"These files document alerts generated by all states when they are unable to locate a family who has been charged or when alleged charges have been made against them which may include\, but are not limited to abuse\, assault\, and neglect. When the perpetrators are found\, the requesting agency is notified and action is taken.",Retain for 3 year(s) after case is closed,Public,
19633,Department of Health and Human Services. Division of Child and Family Services. Roosevelt Office,Adoption subsidy payment records,1970-,Alphabetical by client surname,"These are subsidy payments to adopting families and are used to track eligibility and provide an audit trail. State subsidies may be one time\, time-limited\, or long-term\, depending on the circumstances of the family and the child's needs. Medical\, dental\, psychological\, and long term maintenance subsidies continue until age 18\, or until age 21 if the state has determined that the child has a mental or physical handicap which warrants continuing assistance. All state subsidy agreements are reviewed annually for continued eligibility (Utah Administrative Code R537-43.2 (1993).",Retain for 10 year(s) after case is closed,Private,
19650,Department of Health and Human Services. Division of Child and Family Services. Vernal Office,Work incentive case files,1985-,Alphabetical by client surname,"These files document work incentive programs offered to persons needing employment through the Department of Human Services\, Division of Child and Family Services. Information includes employment history\, family information\, job position information\, marital status\, salary information\, and social security number.",Retain for 5 year(s) after case is closed,Private,
19659,Department of Health and Human Services. Division of Child and Family Services. Vernal Office,Domestic violence shelter treatment records,1985-,Alphabetical by client surname,"These files document treatment programs for both victims of domestic violence\, and perpetrators. Information includes address\, age\, birthdate and birthplace\, court actions\, victim information\, psychiatric and psychological information\, medical and dental information\, and family information.",Retain for 4 year(s) after case is closed,Private,
19666,Department of Health and Human Services. Division of Child and Family Services. Vernal Office,Interstate compact placement home studies case files,1990-,Alphabetical by client surname,"These files document information collected to determine whether or not a family and home are appropriate for the placement of children currently in foster care. If the home is determined to be suitable\, children may be released from the custody of the Division of Child and Family Services to the approved family and home. Information includes criminal background checks\, autobiographies\, physical\, psychiatric\, and psychological examinations\, interviews\, income information\, and home study evaluations.",Retain for 10 year(s) after case is closed,Private,
19743,Wasatch County (Utah). County Recorder,Abstract books (city/town),1966-,"Alphabetical by name of town/city, thereunder numerical by block","These records contain the history of property ownership by providing ""a true chain of title to each tract or parcel and the encumbrances thereon as shown by the records of the office"" by geographical location (UCA 17-21-6(3)(2004)). They contain ""every instrument recorded\, the date and kid of instrument\, time of recording\, and the book and page and entry number"" (UCA 17-21-6(l)(f) (2004).",Permanent. Retain until administrative need ends,Public,
19667,Ogden-Weber Technical College (Utah),Veteran's files,1980-,Alphabetical by student surname.,"These records document aid to military veterans\, paid by the Veteran's Administration. Information includes enrollment certifications\, DD214 form indicating release from the military\, student change report which documents how many hours a student is enrolled for\, eligibility letter\, and an application for benefits. The benefit amount is dependent on the number of hours a student spends in class.",Retain for 5 year(s) after separation,Private,
19769,Department of Health and Human Services. Division of Child and Family Services. Sandy Office and Salt Lake Valley Region Administration,Cottonwood office work incentive case files,1985-,Alphabetical by client surname,"These files document work incentive programs offered to persons needing employment through the Department of Human Services\, Division of Child and Family Services. Information includes employment history\, family information\, job position information\, marital status\, salary information\, and social security number.",Retain for 5 year(s) after case is closed,Private,
19749,Department of Human Services. Office of Licensing,Foster care family licensing records,1996-,"Alphabetical by provider surname, thereunder, chronological by year","The agency issues licenses to foster parents that provide substitute care for children\, including specialized\, structured\, shelter\, respite\, kinship\, and specific care\, and adoption placement assistance. Records include home studies\, family resources\, training records\, applications\, complaints\, variances\, decisions\, and related correspondence.",Retain for 10 year(s) after case is closed,Public,
19783,Department of Health and Human Services. Division of Child and Family Services. Sandy Office and Salt Lake Valley Region Administration,Cottonwood office child protection alert files,1985-,Alphabetical by client surname,"These files document alerts generated by all states when they are unable to locate a family who has been charged or when alleged charges have been made against them which may include\, but are not limited to abuse\, assault\, and neglect. When the perpetrators are found\, the requesting agency is notified and action is taken.",Retain for 3 year(s) after case is closed,Public,
19673,Ogden-Weber Technical College (Utah),Progress files,1970-2022.,"Alphabetical by occupation, thereunder by student surname","These records track a student's progress hours\, which are essentially grades determined by how many hours it takes the student to complete the course requirements. Information includes the classes the students are taking\, total required hours\, accumulated total\, and monthly total.",Retain for 4 year(s),Private,
19684,Kane County (Utah). County Treasurer,Tax sale book,1896-1902.,Chronological,"This volume is required to be created by county treasurers. It is a handwritten volume detailing the sale of property for delinquent property taxes. It includes date\, collector's signature\, name of property owner(s)\, legal description\, name of purchaser\, total purchase price including taxes\, interest\, and any additional charges; and whether property was redeemed before sell.",,Public,
19778,Department of Health and Human Services. Division of Child and Family Services. Sandy Office and Salt Lake Valley Region Administration,Murray Fashion Place office adoption case files,1970-,Alphabetical by client surname,"These files document adoption placements for children whose birth parents have either been deprived of or have permanently relinquished their parental rights. Information includes face sheet\, intake information\, social history\, closing information\, medical\, genetic\, and birth information\, educational records\, psychological evaluations\, birth certificates\, legal documents\, adoption reports\, summons\, paternity rights\, administrative reviews\, investigative reports\, handwritten notes\, financial reports\, and correspondence.",Permanent. Retain for 25 year(s),Controlled,
19780,Department of Health and Human Services. Division of Child and Family Services. Sandy Office and Salt Lake Valley Region Administration,Cottonwood office adoption applications denied,1970-,Alphabetical by client surname,"These are denials pertaining to the adoption of children. They indicate the reasons for Child and Family Services' denial of adoption applications. They include a profile summary of the adoptive family which contains parent surname\, religion\, income\, education\, occupations\, and children's names and ages.",Retain for 4 year(s) after case is closed,Private,
19805,Sanpete County (Utah). County Auditor,Audit reports,1956-,Chronological,These are reports prepared by external auditors examining and verifying the county's financial activities for the year. Includes statements of receipts and disbursements and established funds of the county.,Permanent. Retain until administrative need ends,Public,
19782,Department of Health and Human Services. Division of Child and Family Services. Sandy Office and Salt Lake Valley Region Administration,Cottonwood office adoption subsidy payment records,1970-,Alphabetical by client surname,"These are subsidy payments to adopting families and are used to track eligibility and provide an audit trail. State subsidies may be one time\, time-limited\, or long-term\, depending on the circumstances of the family and the child's needs. Medical\, dental\, psychological\, and long term maintenance subsidies continue until age 18\, or until age 21 if the state has determined that the child has a mental or physical handicap which warrants continuing assistance. All state subsidy agreements are reviewed annually for continued eligibility (Utah Administrative Code R537-43.2 (1993).",Retain for 10 year(s) after case is closed,Private,
19807,Department of Government Operations. Division of Purchasing and General Services. Surplus Property,Compliance records,1987-,"Alphabetical by customer surname, thereunder chronological by year.","The agency creates these ""Put into use forms"" in order to specify the date the property is put into use so that the 18 months of time can be set in motion. Cannabilization forms authorize the property to be altered and the time also monitored. Information includes customer number\, name\, and address; designated representative; description of property; serial number; product number (123 number); invoice number; acquisition cost; and service charge; the date the property is placed in use; location of item; and item's primary use; date signed and signature of the designated representative. The Cannibalization form also contains the above in addition to the added approval of the agency manager.",Retain for 10 year(s),Public,
19848,Department of Health and Human Services. Division of Child and Family Services. Delta Office,Work incentive case files,1980-,Alphabetical by client surname,"These files document work incentive programs offered to persons needing employment through the Department of Human Services\, Division of Child and Family Services. Information includes employment history\, family information\, job position information\, marital status\, salary information\, and social security number.",Retain for 5 year(s) after case is closed,Private,
19852,Department of Health and Human Services. Division of Child and Family Services. Delta Office,Public assistance case management information system reports (PACMIS),1980-,Alphabetical by client surname,"These are computer printouts of clients receiving services through the Department of Human Services\, Division of Child and Family Services. The information is sent to all Child and Family Services offices that serve clients through various programs. The names of clients are expunged following the closure of their case file. Information includes computer data\, printouts\, and statistical evaluations.",Retain for 5 year(s) after case is closed,Private,
19860,Department of Health and Human Services. Division of Child and Family Services. Delta Office,Foster parent provider eligibility files,1980-,Alphabetical by client surname,"These files document eligibility requirements for foster parents. They are used by case workers for administrative purposes and to disburse payments made to those foster parents for their services. Information includes eligibility documents\, reference letters\, medical forms\, Bureau of Criminal Identification cards\, release forms\, computer forms\, training documentation\, case worker's notes\, contracts\, home studies\, and licenses.",Retain for 50 year(s) after case is closed,Private,
19839,Department of Health and Human Services. Division of Child and Family Services. Delta Office,Substitute care subsidy files,1980-,Alphabetical by client surname,"These are requests for financial assistance by adoptive parents. Financial assistance is granted only to provide for the needs of the child. Information includes application and agreement for subsidy\, reason for subsidy\, district number of office where request was made\, family income and expenditures\, and a federal income tax return.",Retain for 5 year(s) after case is closed,Private,
19858,Department of Health and Human Services. Division of Child and Family Services. Delta Office,Domestic violence shelter treatment records,1980-,Alphabetical by client surname,"These files document treatment programs for both victims of domestic violence\, and perpetrators. Information includes address\, age\, birthdate and birthplace\, court actions\, victim information\, psychiatric and psychological information\, medical and dental information\, and family information.",Retain for 4 year(s) after case is closed,Private,
19999,State Building Board,Capitol grounds construction plans,ca. 1950.,None.,"This includes a blueprint of the capitol hill landscape showing the existing capitol building (and the existing Archives building\, but no State Office Building) with a proposal for two office buildings to the south. There is also an aerial photograph of the same\, with an attached tracing overlay showing the same two proposed buildings. Those buildings were not built. The overlay (but not the layer beneath) also shows the proposed DUP museum which was built ca. 1950.",,Public,
19977,Garfield County (Utah). County Recorder,Mortgage records,1882-1955.,"Chronological, thereunder numerical by book and page","These records reflect the payment of fees for the recording of legal instruments ""entered in the order of its reception or entry."" They contain the amount of fee paid for recording or filing; names of persons involved; entry number; book and page recorded; and type of instrument. They are arranged numerically by entry number (UCA 17-21-6(1) (1995).",,Public,
19986,Utah State Office of Education. School Finance and Statistics Section,Annual Data Acquisition Calendars,1992-1996.,Chronological by fiscal year.,These calendars are intended to make the reporting of data required by the Office of Education a more manageable task for local school districts. The calendar contains a list of reports by month and due date which all school districts will complete throughout the school year.,Permanent. Retain until administrative need ends,Public,0.20 cubic foot
20015,Sanpete County (Utah). County Auditor,Tax sale minutes,1940-,Chronological,"These are the minutes of the actual sale of real property at tax sales. Includes the date\, time and place of sale\, names of persons conducting the sale\, description of proceedings\, listing of properties sold\, amount of taxes owed\, purchase price\, and name(s) of purchaser.",Permanent. Retain until administrative need ends,,
20032,Department of Health and Human Services. Division of Child and Family Services. Brigham City Office,Adoption case files,1930-,Alphabetical by client surname,"These files document adoption placements for children whose birth parents have either been deprived of or have permanently relinquished their parental rights. Information includes face sheet\, intake information\, social history\, closing information\, medical\, genetic\, and birth information\, educational records\, psychological evaluations\, birth certificates\, legal documents\, adoption reports\, summons\, paternity rights\, administrative reviews\, investigative reports\, handwritten notes\, financial reports\, and correspondence.",Permanent. Retain for 25 year(s),Controlled,
20086,Salt Lake City (Utah). City Auditor,Outside business or agencies audit working papers,1992-2016.,Alphabetical by business name,"These are the working papers for financial audits performed on businesses or agencies that conduct business with and within Salt Lake City. They are used for reference purposes and to determine how an audit was undertaken. They include spreadsheets\, copies of source documents\, memoranda\, and audit notes.",Retain for 1 year(s) after completion of publication or report,Private,
20130,Sandy (Utah). Community Development Department,Code enforcement inspection reports,undated,,These case files document housing and zoning complaints. They are used to document municipal actions concerning the complaints and for reference purposes. They are arranged by address or name of complainant.,Retain for 5 year(s),Public,
20232,Garfield County (Utah). County Recorder,Judgment transcript indexes,1939-1961.,Alphabetical by name,"This is an index to ""all executions and writs of attachments and any other instruments not required by law to be spread upon the record\,"" (UCA 17-21-6(11) (1995)). The index contains separate columns which include the names of plaintiffs in the execution\, the defendants in the execution\, purchaser at the sale and date of sale\, and filing number of document.",,Public,
20128,Sandy (Utah). Community Development Department,Code enforcement files,1990-,"Chronological, thereunder numerical by case number","These records document the criminal investigation of complaints relating to violations of the Sandy City zoning ordinances. They include a log (date\, name\, address\, description\, and action taken); an inspection report (complaint number\, address\, date received\, zoning number\, quadrant and council district numbers\, property owner's name\, address\, telephone number; nature of complaint\, initials of assigned inspector; chronology of inspections including date\, time\, description\, action taken\, and related notes; a summary of arrangements and contacts with violator)\, and the inspection summary (site\, sidwell number\, complaint number\, date received and by whom\, owner contact\, phone number\, status\, complainant name\, address\, telephone and fax numbers\, nature of complaint\, date\, initials\, entry type\, comment and date due).",Retain for 2 year(s),Public,
18445,North Ogden (Utah),Position description files,undated,,"These files describe established positions including information on title\, grade\, duties\, and agency responsibilities.",Retain for 2 year(s) after superseded,Public,
18447,North Ogden (Utah),Appointment files,undated,,"These files document the appointment of persons to advisory boards and committees established by the City Council or Mayor\, usually by resolution\, or policy and procedure. These files may include letters of recommendation\, letters of appointment\, resumes\, and related correspondence.",Retain permanently,Public,
18491,Ogden (Utah). City Recorder,Business license registers,undated,Chronological by date.,"These registers record the issuance of licenses for persons or companies conducting business within municipal boundaries. They contain name\, address\, date\, and type of license. Prior to 1960\, many municipalities only maintained a register and no business license files. Most current registers are computer printouts.",Permanent. Retain for 11 year(s),Public,
18508,Ogden (Utah). City Recorder,Petitions,undated,,These files contain formal written petitions from citizens or municipal department. Petitions state the issue of concern and list names and signatures of citizens requesting a particular action.,Permanent. Retain for 5 year(s) after resolution of issue,Public,
18543,Department of Health and Human Services. Division of Child and Family Services. Clearfield Office,Adoption subsidy payment records,1990-,Alphabetical by surname,"These are subsidy payments to adopting families and are used to track eligibility and provide an audit trail. Stae subsidies may be one time\, time-limited\, or long-term\, depending on the circumstances of the family and the child's needs. Medical\, dental\, psychological\, and long term maintenance subsidies continue until age 18\, or until age 21 if the state has determined that the child has a mental or physical handicap which warrants continuing assistance. All state subsidy agreements are reviewed annually for continued eligibility (Utah Administrative Code R537-43.2 (1993).",Retain for 10 year(s) after case is closed,Private,
18487,Ogden (Utah). City Recorder,Annexation files,undated,,"These files document the annexation of property into municipal boundaries. They usually contain correspondence\, citizens' petitions\, maps\, and the official annexation action approved by City Council (UCA 10-2-401 to 424).",Retain permanently,Public,
18514,Ogden (Utah). City Recorder,Committee appointment files,undated,,"These files document the appointment of persons to advisory boards and committees established by the City Council or Mayor\, usually by resolution\, or policy and procedure. These files may include letters of recommendation\, letters of appointment\, resumes\, and related correspondence.",Retain permanently,Public,
18537,Department of Health and Human Services. Division of Child and Family Services. Clearfield Office,Work incentive case files,1990-,"Alphabetical by surname, thereunder chronological by year","These files document work incentive programs offered to persons needing employment through the Department of Human Services\, Division of Child and Family Services. Information includes employment history\, family information\, job position information\, marital status\, salary infomration\, and social security number.",Retain for 5 year(s),Private,
18546,Department of Health and Human Services. Division of Child and Family Services. Clearfield Office,Custody evaluation files,1990-,"Alphabetical by surname, thereunder chronological by year","These are reports compiled by investigators and submitted to the court indicating which natural parent the agency believes should have custody of the children in a divorce case. Information includes family history\, expenditures\, living conditions\, and victim information.",Retain for 5 year(s),Private,
18527,Department of Health and Human Services. Division of Child and Family Services. Saint George Office,Provider files,1990-,"Alphabetical by surname, thereunder chronological by year",These files document services provided for programs offered by the department. Participants are required to meet eligibility requirements outlined by the State of Utah.,Retain for 5 year(s) after case is closed,Private,
18551,Department of Workforce Services.$bClearfield East Employment Center,Day care center licensing files,1990-2019.,"Alphabetical by surname, thereunder chronological by year.",These are licensing and inspection files of centers that provide care and supervision of children under the age of fourteen for more than four but less than twenty-four hours a day for a fee.,Retain for 8 year(s),Public,
18541,Department of Health and Human Services. Division of Child and Family Services. Clearfield Office,Adoption applications denied,1990-,Alphabetical by surname,"These are denials pertaining to the adoption of children. They indicate the reasons for Child and Family Services' denial of adoption applications. They include a profile summary of the adoptive family which contains parent surname\, religion\, income\, education\, occupations\, and children's names and ages.",Retain for 4 year(s) after case is closed,Private,
18556,Department of Workforce Services.$bClearfield East Employment Center,Medical excess payment records,1990-2019.,"Alphabetical by surname, thereunder chronological by year.","These are overpayments for medical expenses incurred by clients through the medicaid program. The Office of Recovery Services maintais the original paperwork on excessive payments and is responsible for collecting overpayments from clients. Initially The Office of Family Support\, now The Dept. of Workforce Services. is notified by Recovery Services when action is pending on a collection matter.",Retain for 3 year(s),Private,
18659,North Ogden (Utah),Certification files,undated,,"These files document the approval and certification process of all official redevelopment projects. They contain all documents necessary to certify a project including consultant's reports; a copy of the redevelopment plan; a report detailing reasons for the selection of the project area; a description of physical\, social\, and economic conditions in the area; a financial analysis of the project; consultant proposals; a plan detailing methods for the relocating of all families and persons in the redevelopment area; an analysis of the preliminary plan; a report with the planning commission recommendations; a blight survey; notices of hearings; copies of minutes of hearings; and copies of resolutions.",Retain permanently,Public,
18557,Department of Workforce Services.$bClearfield East Employment Center,Medical cards,1990-2019.,Numerical by card number.,"Cards issued to clients receiving medical care for medicaid services offered initially through the Office of Family Support\, now The Dept. of Workforce Services.",Retain for 5 year(s) after case is closed,Private,
18592,Department of Workforce Services.$bOgden North Employment Center,Transmittal records,1980-1999.,Numerical by transmittal number.,"These are transmittals for checks and cash deposited into Human Services divisional and regional Financial Information Resource Management Services (FIRMS) accounts. Deposits are made by low organizational number and include deposits with the State Treasurer\, transmittal date\, department number\, collection number\, description number\, account number\, totals\, copies of checks and receipts\, services request\, and billing forms.",Retain for 3 year(s),Public,
18652,North Ogden (Utah),Construction reports,undated,,"These reports are a monthly summary of construction and demolition activity in terms of permits\, cost\, and housing units. They are created from information compiled from the permit invoices and show the comparison to the same month for the previous two years. They are used for statistical analysis of current development trends. This information is submitted to both the U.S. Census Bureau and Utah Bureau of Economic and Business Research.",Retain for 2 year(s),Public,
18786,North Ogden (Utah),Conditional use permit records and index,undated,,"These files document the application for conditional use permits. These permits allow for the construction of buildings on the condition that impacts on neighborhoods are mitigated. They include the original application\, blueprint drawings\, investigative reports\, planning commission decisions\, cash receipts\, and related correspondence.",Retain permanently,Public,
18658,North Ogden (Utah),Appraisal project files,undated,,"These files contain evaluations of properties and structures within proposed projects. They are used to investigate project's viability\, determine costs\, and negotiate for purchase of real property. The files include financial assessments of the worth of real estate and buildings within proposed project areas. They may also include assessments of architectural and historical significance and condition of the involved structures.",Retain permanently,Public,
18750,Ogden (Utah). City Recorder,Proclamations,1851-,Numerical by file and document number,"These are formal statements of a decision\, or expression of opinion put before or adopted by the city council. They may perform the same function as an ordinance. Resolutions may include the following: establishing water and sewer rates\, charges for garbage collection and fees charged for municipal services\, establishing policies and guidelines\, and regulating the use and operation of municipal property (UCA 10-3-717 (1997)).",Retain permanently,Public,
18657,North Ogden (Utah),Monthly weight reports,undated,,"This is a graph showing amount of refuse collected per day\, week\, month\, and the percentage of time used for collection. The graph is used for budget purposes and evaluation of tonnage for each route. They include frequency of pickups at scalehouse\, time estimated\, arrival time\, and total tonnage collected per month with average collected per truck.",Retain for 2 year(s),Public,
18665,North Ogden (Utah),Lawsuit case files (routine),undated,,"These are case files for routine lawsuits filed by the city and those filed against the city. They are used in pleading cases in court and later for research purposes. They contain various court pleadings\, research material\, and attorneys' notes.",Retain for 7 year(s) after case is closed,Public,
18756,North Ogden (Utah),Bond redemption and destruction certificates,undated,,These are certificates sent to the municipality by the paying agent which track pay and destruction of bond coupons.,,Public,
18773,North Ogden (Utah),Telephone bills,undated,,These are the actual bills for telephone service and long distance toll charges.,Retain for 3 year(s),Public,
18764,North Ogden (Utah),Government Records Access and Management Act (GRAMA) Access Requests,undated,,"These request forms document individuals seeking access to municipal records as provided under UCA 63-2-204 (1997). They include requester's name\, address\, telephone number; date; record requested; date request received; whether access provided or denied; and date responded.",Retain for 1 year(s),Public,
18780,North Ogden (Utah),License registers,undated,,"These registers record the issuance of licenses for persons or companies conducting business within municipal boundaries. They contain name\, address\, date\, and type of license. Prior to 1960\, many municipalities only maintained a register and no business license files. Most current registers are computer printouts.",Retain permanently,Public,
18816,Department of Health and Human Services. Division of Child and Family Services. Richfield Office,Child protective services investigation case files,1985-,Alphabetical by client surname.,"These records document reports of alleged damage or threatened damage to the physical or emotional health and welfare of a child through neglect or abuse and includes causing non-accidental physical or mental injury\, incest\, sexual abuse\, sexual exploitation\, molestation\, or repeated negligent treatment or maltreatment. Investigations are required upon receipt of an alleged report in an effort to protect the best interest of the children\, offer protective services to prevent harm to the children\, stabilize the home environment\, and preserve family life when possible. Information from the child abuse and neglect report (Form 741) is input into the agency's automated data system (Central Register) (UCA 73-3e-12 (1986).",Retain until case is closed,Controlled,
18821,Department of Health and Human Services. Division of Child and Family Services. Richfield Office,Child protection alert files,1985-,Alphabetical by client surname.,"These files document alerts generated by all states when they are unable to locate a family who has been charged or when alleged charges have been made against them which may include\, but are not limited to abuse\, assault\, and neglect. When the perpetrators are found\, the requesting agency is notified and action is taken.",Retain for 3 year(s) after case is closed,Public,
18815,Department of Health and Human Services. Division of Child and Family Services. Richfield Office,Substantiated child abuse and neglect reports,1985-1995.,Alphabetical by client surname.,"This record series is a case file of reported damage or threatened damage to the physical or emotional health and welfare of a child through neglect or abuse and includes causing non-accidental physical or mental injury\, incest\, sexual abuse\, sexual exploitation\, molestation\, or repeated negligent treatment or maltreatment. Investigations are required upon receipt of a report in an effort to protect the best interest of the children\, offer protective services to prevent harm to the children\, stabilize the home environment\, and preserve family life when possible. Information from Abuse and Neglect Report 741 is put into the Central Register (which is an automated data record on the agencies local data system established by UC 78-3b-12).__This,series includes the Child Abuse/Neglect Report (Form 741)\, a narration for services\, a listing of the type of services\, a rehabilitative treatment plan\, and all other data collected as a result of an investigation.",Retain for 100 year(s) after case is closed,Controlled,
18823,Department of Health and Human Services. Division of Child and Family Services. Richfield Office,Custody evaluation files,1985-,Alphabetical by client surname,"These are reports compiled by investigators and submitted to the court indicating which natural parent the agency believes should have custody of the children in a divorce case. Information includes family history\, expenditures\, living conditions\, and victim information.",Retain for 5 year(s) after case is closed,Private,
18865,Department of Transportation,Diaries and desk file correspondence,1997-,,,,,4 microfilm reels
18884,Dept. of Transportation. Preconstruction Division,Materials and research,1958-1975; 1985.,,,,,56 microfilm reels
18960,North Ogden (Utah),As-built construction plans and specifications,undated,,These are the final plans and specifications for approved and constructed municipal buildings.,Retain permanently,Public,
18921,Department of Transportation. Project Development Division. Roadway Design Section,Miscellaneous deeds and correspondence,1930-1983.,Chronological.,"These are warranty deeds\, agreements\, memos\, maps\, and correspondence regarding various roads.",,Public,2 microfilm reels
19026,Piute County (Utah). Justice of the Peace : Junction Precinct,Justice docket,1907-1932; 1949-1963.,Chronological,"This docket documents criminal cases heard by the justice of the peace court. This preprinted book contains handwritten descriptions of misdemeanor cases (most commonly public intoxication and disturbing the peace). While the book is identified as Junction Precinct\, beginning in 1949 the name Junction was scribbled out and Circleville Precinct added. Since later cases used blank pages between early cases\, arrangement is not strictly chronological. There are loose pages (complaints\, arrest warrants\, and correspondence) for Circleville Precinct placed throughout the book. The book includes name of the justice court judge\, names of plaintiff and defendant\, charge\, date case heard\, summary of case\, decision\, fines\, and justice of peace signature.",,Public,
18964,North Ogden (Utah),Workers' compensation claim files,2001-,Chronological.,"These are records about on-the-job injuries or job related disabilities\, regardless of whether claims for compensation were made. See Utah Code 34A-2 for Workers' Compensation Act.",Retain for 75 year(s),Private,
19027,Piute County (Utah). Justice of the Peace : Marysvale Precinct,Justice dockets,1920-1928; 1933-1948.,Chronological,"These two dockets document cases heard by the justice of the peace in Marysvale. They are preprinted books divided into criminal and civil sections with an alphabetical index by defendants and plaintiffs surnames. There are loose papers (correspondence\, complaints\, affidavits\, citations) attached to individual cases. The books include the names of the judge\, plaintiff(s)\, defendant(s)\, charge\, date\, summary of case\, decision\, fines\, and attorney fees.",,Public,
19039,Department of Transportation. Engineering & Operations. Operations. Motor Carriers. Port of Entry,Vehicle file electronic system,1995-,Numerical by vehicle identification number and serial number,"This electronic system\, a subset of the Port of Entry electronic system (series 19035) and the Company file electronic system (series 19038)\, tracks vehicles owned by companies that use Ports of Entry and obtain special permits. Information includes company name\, owner or operator\, unit number\, serial number\, transponder number\, make\, year\, color\, license plate\, state\, and expiration date of each vehicle.",Retain until disposition of asset,Public,
19019,Ogden-Weber Technical College (Utah),Student assessment records,1975-,Alphabetical by surname.,"These records are created by the Assessment Office to test student knowledge in math\, reading\, and written language. Individuals would take the specific tests necessary for their field of study prior to enrollment in the school. Not all who take the tests choose to enroll. The test scores are considered valid for at most for 5 years. If enrollment does not occur while scores are considered valid\, the tests need to be retaken. Some students may not need to take tests if they have acceptable forms of documentation such as ACT or SAT scores or transcripts that meet admissions standards. Information includes test scores and the demographic information form (also labeled ""Admissions Application""). Demographic information includes name\, address\, social security number\, birth date\, ethnic background\, emergency contact\, citizenship status\, marital and military status\, schooling completed\, welfare or disability benefits\, employer\, and means of financing training at Ogden- Weber Technical,College.",Retain for 5 year(s),Exempt,
19036,Sandy (Utah). Community Development Department,Zoning plan maps,undated,numerical,"These maps show zoning boundaries within the municipality. They are usually blueprint maps which show streets\, property lines\, zoning boundaries\, and area classifications. These maps are used for reference purposes and are frequently updated.",Retain permanently,Public,1 microfilm reel
19122,Department of Health and Human Services. Division of Child and Family Services. Moab Office,Adoption case files,1980-,Alphabetical by client surname,"These files document adoption placements for children whose birth parents have either been deprived of or have permanently relinquished their parental rights. Information includes face sheet\, intake information\, social history\, closing information\, medical\, genetic\, and birth information\, educational records\, psychological evaluations\, birth certificates\, legal documents\, adoption reports\, summons\, paternity rights\, administrative reviews\, investigative reports\, handwritten notes\, financial reports\, and correspondence.",Permanent. Retain for 25 year(s),Controlled,
19125,Department of Health and Human Services. Division of Child and Family Services. Moab Office,Adoption subsidy payment records,1980-,Alphabetical by client surname,"These are subsidy payments to adopting families and are used to track eligibility and provide an audit trail. State subsidies may be one time\, time-limited\, or long-term\, depending on the circumstances of the family and the child's needs. Medical\, dental\, psychological\, and long term maintenance subsidies continue until age 18\, or until age 21 if the state has determined that the child has a mental or physical handicap which warrants continuing assistance. All state subsidy agreements are reviewed annually for continued eligibility (Utah Administrative Code R537-43.2 (1993).",Retain for 10 year(s) after case is closed,Private,
19149,Department of Health and Human Services. Division of Child and Family Services. Blanding Office & Eastern Region Administration,Public assistance case management information system reports (PACMIS),1980-,Alphabetical by client surname,"These are computer printouts of clients receiving services through the Department of Human Services\, Division of Child and Family Services. The information is sent to all Child and Family Services offices that serve clients through various programs. The names of clients are expunged following the closure of their case file. Information includes computer data\, printouts\, and statistical evaluations.",Retain for 5 year(s),Private,
19157,Department of Health and Human Services. Division of Child and Family Services. Blanding Office & Eastern Region Administration,Custody evaluation files,1980-,Alphabetical by client surname,"These are reports compiled by investigators and submitted to the court indicating which natural parent the agency believes should have custody of the children in a divorce case. Information includes family history\, expenditures\, living conditions\, and victim information.",Retain for 5 year(s) after case is closed,Private,
19151,Department of Health and Human Services. Division of Child and Family Services. Blanding Office & Eastern Region Administration,Adoption applications denied,1980-,Alphabetical by client surname,"These are denials pertaining to the adoption of children. They indicate the reasons for Child and Family Services' denial of adoption applications. They include a profile summary of the adoptive family which contains parent surname\, religion\, income\, education\, occupations\, and children's names and ages.",Retain for 4 year(s) after case is closed,Private,
19172,Department of Workforce Services. South County Employment Center,Provider billing files,1990-2019.,"Chronological by month, thereunder numerical by billing number.","These are billings issued to day care providers for services provided to the Office of Family Support\, now The Dept. of Work Force Services.",Retain for 3 year(s),Private,
19188,Department of Workforce Services. Midvale Employment Center,Prescription drug claims,1990-2019.,Numerical by claim number.,"These are prescription drug claims from clients receiving assistance through initially the Department of Human Services\, Office of Family Support\, and now provided by the Dept. of Work Force Services. Clients must meet income and medical eligibility requirements set by federal and state governments.",Retain for 5 year(s) after case is closed,Private,
19174,Department of Workforce Services. South County Employment Center,Voided medical cards,1990-2019.,Numerical by card number.,"Cards that have been voided by the Office of Family Support.when overpayments are discovered\, fraud is evident\, or the client has been declared ineligible for benefits.",Retain for 5 year(s) after case is closed,Private,
19190,Department of Workforce Services. Midvale Employment Center,Provider files,1990-2019.,Alphabetical by client surname.,These files document services provided for programs offered by the department. Participants are required to meet eligibility requirements outlined by the State of Utah.,Retain for 5 year(s) after case is closed,Private,
19169,Department of Workforce Services. South County Employment Center,Prescription drug claims,1990-2019.,Numerical by claim number.,"These are prescription drug claims from clients receiving assistance initially through the Department of Human Services\, Office of Family Support\, and now provided by the Dept. of Work Force Services. Clients must meet income and medical eligibility requirements set by federal and state governments.",Retain for 5 year(s) after case is closed,Private,
19194,Department of Workforce Services. Midvale Employment Center,Transmittal records,1990-2019.,Numerical by transmittal number.,"These are transmittals for checks and cash deposited into Human Services divisional and regional Financial Information Resource Management Services (FIRMS) accounts. Deposits are made by low organizational number and include deposits with the State Treasurer\, transmittal date\, department number\, collection number\, description number\, account number\, totals\, copies of checks and receipts\, services request\, and billing forms.",Retain for 3 year(s) after case is closed,Public,
19274,Duchesne County (Utah). Building Inspection Department,Building permit records,1960-,Numerical by building permit number,"These permits are issued as official building authorization for a variety of actions (construction\, demolition\, the installation of plumbing\, electrical or mechanical equipment and the placement of barricades). They contain inspection requests\, inspection reports\, certificates of occupancy and any pertinent information relating to the project. They may also contain water source\, sewer system\, flood plain\, and tank certificates.",Permanent. Retain until administrative need ends,Public,25.00 cubic feet
19287,Utah Valley University (Utah),Jackson National Life Insurance Company files,1984-,Chronological,"These insurance records are used in the verification and payment of employee's tax shelter premiums. Information includes billing statements and adjustments\, check request\, and college deduction register for Jackson National. These records are duplicates\, the original being maintained by the insurance company.",Retain for 3 year(s),Private,
19275,Duchesne County (Utah). Planning and Zoning Department,Adopted master plans,1960-,Chronological,"These are comprehensive plans for county development adopted by the county commission. ""Each county shall prepare a comprehensive general plan for: (a) the present and future needs of the county; and the growth and development of the land within the county or any part of the county"" (UCA 17-27-301 (1995)). ""The planning commission shall make and recommend to the [county commission] a proposed general plan for the area within the county"" (UCA 17-27-302_(1995)). The plans serve as a guide for decision-making on rezoning and other planning proposals and as the goals and policies of counties attempting to guide land use in local jurisdictions. The plans include ""planning commission's recommendations for the development of the territory covered by the plan\, and may include\, among other things: (a) a land use element; (b) a transportation and circulation element; (c) an environment element; (d) a public service and facilities,rehabilitation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the county considers appropriate"" (UCA_17-27-302 (1995)). The plan may also include maps\, plats\, and charts.",Retain permanently,Public,
19288,Utah Valley University (Utah),Oppenheimer Funds Services files,1984-,Chronological,"These insurance records are used in the verification and payment of employee's tax shelter premiums. Information includes billing statements and adjustments\, check request\, and college deduction register for Oppenheimer. These records are duplicates\, the original being maintained by the insurance company.",Retain for 3 year(s),Private,
19889,Weber County (Utah). County Auditor,Internal audit working papers,1996-,"Chronological, thereunder alphanumerical by a cross-referencing code","These working papers provide the supporting documentation for internal audits. They support conclusions\, findings\, and recommendations of the internal audit. They are used for reference purposes in determining how an audit was conducted. The papers include questionnaires\, interviews\, test data\, memoranda\, copies of source documents (e.g.\, invoices\, purchase requests)\, spreadsheets\, methodological statements\,and audit conclusions.",Retain for 7 year(s),Protected,
19958,Department of Veterans and Military Affairs,Military discharge records,1907-,Chronological by year thereunder alphabetical by surname.,"These records support the agency's function to deliver responsive\, well-planned\, and effective services to veterans. The certificate of separation or discharge of duty form (DD214) issued to an individual upon discharge from the military is sent to the agency when requested by the subject of the records (32 CFR 45.3(e)(1)(iv)(2016)). Records validate veteran and dependant eligibility for benefits (32 CFR 45.4(a)(2016)).",Permanent. Retain for 15 year(s),Exempt,
20022,Department of Health and Human Services. Division of Child and Family Services. Brigham City Office,Protective services audio and video records,1990-1995.,Alphabetical by client surname,These video tapes are created by contracted providers to document sexual abuse evaluations for use in litigation and court proceedings and to diagnose and suggest treatment for those victims of sexual abuse. They contain interviews with children eighteen and under who are the alleged victims of sexual abuse.,Retain for 100 year(s) after case is closed,Controlled,
19955,Department of Workforce Services. Downtown Employment Center (Salt Lake City),Day care center licensing files,1990-2012.,"Alphabetical by surname, thereunder chronological by year",These are licensing and inspection files of centers that provide care and supervision of children under the age of fourteen for more than four but less than twenty-four hours a day for a fee.,Retain for 8 year(s) after case is closed,Private,
19976,Garfield County (Utah). County Recorder,Fee and entry books,1882-,Chronological,"These records reflect the payment of fees for the recording of legal instruments ""entered in the order of its reception or entry."" They contain the amount of fee paid for recording or filing; names of persons involved; entry number; book and page recorded; and type of instrument. They are arranged numerically by entry number (UCA 17-21-6(1) (1995).",Retain permanently,Public,
20029,Department of Health and Human Services. Division of Child and Family Services. Brigham City Office,Substantiated child abuse and neglect case files,1985-1995.,Alphabetical by client surname,"This record series is a case file of reported damage or threatened damage to the physical or emotional health and welfare of a child through neglect or abuse and includes causing non-accidental physical or mental injury\, incest\, sexual abuse\, sexual exploitation\, molestation\, or repeated negligent treatment or maltreatment. Investigations are required upon receipt of a report in an effort to protect the best interest of the children\, offer protective services to prevent harm to the children\, stabilize the home environment\, and preserve family life when possible. Information from Abuse and Neglect Report 741 is put into the Central Register (which is an automated data record on the agencies local data system established by UCA 78-3b-12).__This,series includes the Child Abuse/Neglect Report (Form 741)\, a narration for services\, a listing of the type of services\, a rehabilitative treatment plan\, and all other data collected as a result of an investigation.",Retain for 100 year(s) after case is closed,Controlled,
20080,St. George (Utah). Sports and Recreation,Golf course financial records,1964.,"Alphabetical by golf course name, thereunder chronological by budget year","These records document the ongoing budgeting for the four city golf courses. They are used to track revenues and expenditures. They include receipts\, bank statements\, budget reports\, accounts payable\, accounts receivable\, and purchase orders.",Retain for 5 year(s),Public,
20097,State Prison,Clothing issue record book,1910-1912; 1918.,Chronological,"This volume records clothing and towels issued to individuals on specified dates. Linens\, aprons\, stove brushes\, etc. issued to various buildings (milk house\, barber shop) are noted at the end.",,Public,0.50 cubic foot
20094,Park City (Utah). City Recorder,Election nomination certificates,1917-,Chronological by date.,"These three certificates of nomination request the city recorder to place names on the election ballot. One certificate\, 1917\, is for various city positions and gives the nominations of the Socialist Party; one\, 1919\, is also for various positions on behalf of the Republican Party; and one\, 1921\, is for City Recorder on behalf of the Republican Party.",,Public,
20105,Duchesne County (Utah). County Clerk,Resolutions,1930-,Numerical by resolution number,"These are formal statements of decisions or expressions of opinion adopted by the county commission. They perform the same function as an ordinance. The county clerk is required to ""make full entries of all [county commission] resolutions"" (UCA 17-5-209_(1995)). The most commonly adopted resolutions include the following: adoption of county budgets\, sale of industrial bonds\, and creation of special improvement districts.",Retain permanently,Public,
20225,Garfield County (Utah). County Recorder,"Maps, plats and subdivision index",1898-1989.,"Alphabetical by name of plat, map, or subdivision","This is an index to all maps\, plats\, and subdivisions within the county (UCA_17-21-6(7)_(1995)). It includes the name of the subdivision or plat\, location\, and map file number.",,Public,
20233,Garfield County (Utah). County Recorder,General deed index,1882-,Alphabetical by name,"These are alphabetical indexes where ""all deeds and final judgments or decrees partitioning or affecting title as to possession of real property."" The grantors' index contains the ""number of the instrument\, name of each grantor in alphabetical order\, name of the grantee\, date of instrument\, time of filing\, kind of instrument\, consideration\, the book and page and entry number in which it is recorded\, and a brief description of the premises"" (UCA 17-21-6(2)_(1995). The grantee's index contains the same information\, but is alphabetical by each grantee (UCA_17-21-6(3)_(1995).",Permanent. Retain until administrative need ends,Public,
20129,Sandy (Utah). Community Development Department,Code enforcement complaint forms,undated,,These case files document housing and zoning complaints. They are used to document municipal actions concerning the complaints and for reference purposes. They are arranged by address or name of complainant.,Retain for 5 year(s),Public,
20240,Garfield County (Utah). County Recorder,Cities and towns abstract record,1893-1946.,Numerical by block and lot,"These records contain the history of property ownership organized by city and town within Garfield County by providing ""a true chain of title to each tract or parcel and the encumbrances thereon as shown by the records of the office"" by geographical location (UCA 17-21-6(6) (1995)). They contain the date and character of the instrument\, book and page\, entry number\, and legal description.",Permanent. Retain for 1 year(s),Public,
20292,Department of Health and Human Services. Division of Child and Family Services. Castle Dale Office,Work incentive case files,1985-,Alphabetical by client surname,"These files document work incentive programs offered to persons needing employment through the Department of Human Services\, Division of Child and Family Services. Information includes employment history\, family information\, job position information\, marital status\, salary information\, and social security number.",Retain for 5 year(s) after case is closed,Private,
20226,Garfield County (Utah). County Recorder,Mortgagee/mortgagor indexes,1892-,Alphabetical by name,"These are alphabetical indexes to legal instruments recorded by the county recorder concerning all ""mortgages\, deeds of trust\, liens\, and all other instruments in the nature of an encumbrance upon real estate"" (UCA 17-21-6(4\,5) (1995)). There are two indexesfor mortgagors and mortgagees. They contain the entry number\, names of mortgagor and mortgagee\, date of instrument\, date recorded\, and book and page recorded.",Permanent. Retain until administrative need ends,Public,
20234,Garfield County (Utah). County Clerk,Official bonds,1898-1950.,Chronological,"""All official bonds shall be recorded in the office of the county recorder and then filed and kept in the office of he county clerk. The official bond of the county clerk after being recorded shall be filed and kept in the office of the county treasurer"" (UCA 17-16-11 (1995)).",,Public,
20227,Garfield County (Utah). County Recorder,Powers of attorney indexes and affidavits,1891-,Alphabetical by name,"These alphabetical indexes are used to access information concerning the granting of powers of attorney located within the official records. Each page is ""divided into seven columns\, namely: 'date of filing\,' 'book\,' 'page\,' and 'entry number\,' 'from\,"" 'to\, 'revoked'"" (UCA 17-21-6(8) (1995)). These indexes also include affidavits with death certificates.",Permanent. Retain until administrative need ends,Public,
20282,Ogden (Utah). Mayor,Municipal meetings audio cassette recordings,1977-,Chronological,"These are the tape recordings of the proceedings of regularly scheduled\, special and emergency municipal meetings. They are only used in the preparation of the official minutes and as a backup if an issue is unclear . UCA 52-4-7 requires that ""written minutes shall be kept of all open meetings"" and that they ""shall be available within a reasonable time after the meeting."" UCA 52-4-7.5(2)(a) (1997) requires that ""if a public body closes a meeting . . . for any other purpose than to discuss the deployment of security personnel\, devices\, or systems\, the public body shall either tape record the closed portion of the meeting or keep detailed written minutes that disclose the content of the closed portions of the meeting.""",,Public,
20296,Department of Health and Human Services. Division of Child and Family Services. Castle Dale Office,Adoption applications denied,1930-,Alphabetical by client surname,"These are denials pertaining to the adoption of children. They indicate the reasons for Child and Family Services' denial of adoption applications. They include a profile summary of the adoptive family which contains parent surname\, religion\, income\, education\, occupations\, and children's names and ages.",Retain for 4 year(s) after case is closed,Private,
20308,Department of Health and Human Services. Division of Child and Family Services. Castle Dale Office,Interstate compact placement home studies case files,1990-,Alphabetical by client surname,"These files document information collected to determine whether or not a family and home are appropriate for the placement of children currently in foster care. If the home is determined to be suitable\, children may be released from the custody of the Division of Child and Family Services to the approved family and home. Information includes criminal background checks\, autobiographies\, physical\, psychiatric\, and psychological examinations\, interviews\, income information\, and home study evaluations.",Retain for 10 year(s) after case is closed,Private,
20361,Ogden (Utah). Human Resources Department,Interview records,ca. 1959-,Alphabetical by job title,"These are records described in 29 CFR 1602.14 (1992) relating to interviews with prospective employees. They include correspondence\, reports\, lists of questions\, notes\, and test scores.",Retain for 2 year(s),Private,
20294,Department of Health and Human Services. Division of Child and Family Services. Castle Dale Office,Public assistance case management information system reports (PACMIS),1985-,Alphabetical by client surname,"These are computer printouts of clients receiving services through the Department of Human Services\, Division of Child and Family Services. The information is sent to all Child and Family Services offices that serve clients through various programs. The names of clients are expunged following the closure of their case file. Information includes computer data\, printouts\, and statistical evaluations.",Retain for 5 year(s) after case is closed,Private,
20318,Judicial Council. Board of Juvenile Court Judges. Juvenile Court (Third District),Tooele County legal case files,1972-,"Chronological by date of birth, thereunder alphabetical.",These case files document juvenile cases handled by the juvenile court.,Retain for 28 year(s) after date of birth,Exempt,
20326,Phoenix (Utah),Records,ca. 1920.,,Includes election papers.,,,1 microfilm reel
20341,Garfield County (Utah). County Recorder,Survey abstracts,1987-,"Numerical by section, township, and range","These records contain the history of property ownership by providing ""a true chain of title to each tract or parcel and the encumbrances thereon as shown by the records of the office"" by geographical location (UCA 17-21-6(6) (1995)). They contain the date and character of the instrument\, book and page\, entry number\, and legal description.",Retain permanently,Public,
20366,Ogden (Utah). Human Resources Department,Salary surveys,ca. 1959-,Chronological,"These are salary survey reports on various municipal positions. They are used to compare salary ranges\, benefits\, education\, and required experience. They include positions\, grades\, salaries\, benefits\, education\, and experience.",Retain for 3 year(s),Public,
20382,St. George (Utah). Department of Public Works,Impact fee files,1989-,Chronological,"These reference files provide background information for the setting of impact fees to be charged when a building permit is issued. They include impact fee schedule\, types of impact fees\, background information to set fees\, and copies of statutes governing impact fees.",Retain for 3 year(s),Public,
20327,Department of Transportation. Materials and Resources,Lab performance audit records,1975-1976.,none,"These are clippings\, correspondence\, and other papers relating to a legislative performance audit of the Materials Laboratory Testing division.",Retain permanently,,
20362,Ogden (Utah). Human Resources Department,Job title files,ca. 1959-,Alphabetical by job title,These files contain a listing of all current municipal job openings with job descriptions.,Retain for 2 year(s),Public,
20340,Garfield County (Utah). County Recorder,Recorded surveys indexes,1987-,Alphabetical by surveyor's names and names of persons having surveys made,"These are indexes to recorded surveys. It is used to locate specific surveys. It includes the following information: survey date and date filed (month\, day\, year\, time); entry\, file\, page and book numbers; surveyor's name; person's name requesting survey; filing fee; parcel number; and description.",Retain permanently,Public,
20365,Ogden (Utah). Human Resources Department,Promotional tests,ca. 1959-,Alphabetical by employee name,"These are tests taken by municipal employees to determine eligibility for promotion. They include the actual tests\, answer keys\, individual test scores\, and the results from oral interviews.",Retain for 2 year(s),Protected,
18469,North Ogden (Utah),Income tax exemptions and withholding files,undated,,"These files contain forms for individual employee's exemptions and withholding taxes. Includes withholding tax exemption certificates\, such as IRS form W-4 and similar tax exemption forms.",Retain for 3 year(s) after separation,Private,
18513,Ogden (Utah). City Recorder,Claim petition files,undated,,"These files contain petitions claiming damages caused by municipal employees and/or equipment. They are used to determine liability. These files include petitions\, correspondence and police reports if applicable.",Retain for 6 year(s),Public,
18533,Department of Health and Human Services. Division of Child and Family Services. Clearfield Office,Protective services video records,1990-,"Alphabetical by surname, thereunder numerical by tape number",These video tapes are created by contracted providers to document sexual abuse evaluations for use in litigation and court proceedings and to diagnose and suggest treatment for those victims of sexual abuse. They contain interviews with children eighteen and under who are the alleged victims of sexual abuse.,Retain for 100 year(s) after case is closed,Controlled,
18473,North Ogden (Utah),Liability risk management case files,undated,,"These case files document the reporting\, investigation\, and settlement of liability claims filed against the municipality.",Retain for 20 year(s) after case is closed,Public,
18503,Ogden (Utah). City Recorder,Election returns,undated,,These are books of tabulations counted by the election judges. They serve as the official tally of votes for municipal elections.,Retain for 22 month(s),Public,
18529,Department of Health and Human Services. Division of Child and Family Services. Clearfield Office,Substitute care subsidy files,1990-,"Alphabetical by client surname, thereunder chronological by year","These are requests for financial assistance by adoptive parents. Financial assisstance is granted only to provide for the needs of the child. Information includes application and agreement for subsidy\, reason for subsidy\, district number of office where request was made\, family income and expenditures\, and a federal income tas return.",Retain for 5 year(s) after case is closed,Private,
18555,Department of Workforce Services.$bClearfield East Employment Center,Prescription drug claims,1990-2019.,Numerical by claim number.,"These are precription drug claims from clients receiving assistance initially through the Office of Family Support\, and now The Dept. of Workforce Services. Clients must meet income and medical eligibility requirements set by the federal government and State of Utah.",Retain for 5 year(s) after case is closed,Private,
18590,Department of Workforce Services.$bOgden North Employment Center,Medical cards,1990-2019.,Numerical by card number.,Cards issued to clients receiving medical care for medicaid services offered through the Office of Family Support.,Retain for 5 year(s),Private,
18524,Ogden (Utah). City Recorder,Protest files,undated,,These are written protests by owners of property to be assessed in a special improvement district. The governing body hears protests and approves changes or cancels districts.,Retain for 2 year(s),Public,
18547,Department of Health and Human Services. Division of Child and Family Services. Clearfield Office,Foster parent provider eligibility files,1990-,"Alphabetical by surname, thereunder chronological by year","These files document eligibility requirements for foster parents. They are used by case workers for administrative purposes and to disburse payments made to those foster parents for their services. Information includes eligibility documents\, reference letters\, medical forms\, Bureau of Criminal Identification cards\, release forms\, computer forms\, training documentation\, case worker's notes\, contracts\, home studies\, and licenses.",Retain for 5 year(s) after case is closed,Private,
18598,Department of Workforce Services.$bOgden North Employment Center,Provider files,1990-2019.,"Alphabetical by client surname, thereunder chronological.",These files document services provided for programs offered by the department. Participants are required to meet eligibility requirements outlined by the State of Utah.,Retain for 5 year(s) after case is closed,Private,
18654,North Ogden (Utah),Development construction project files,undated,,"These project files document the actual construction for park development\, park renovation\, and other recreational facility improvements. They are used for reference while projects are in progress and after completion. They include final drawings of all park/recreational facility development projects along with specifications\, as-built construction drawings\, and related correspondence. They may also include property acquisition records including original deeds.",Retain permanently,Public,
18540,Department of Health and Human Services. Division of Child and Family Services. Clearfield Office,Adoption case files,1990-,Alphabetical by client surname,"These records document adotion placements for children whose birth parents have either been deprived of or have permanently relinquished their parental rights. Information includes face sheet\, intake information\, social history\, closing information\, medical\, genetic\, and birth information\, educational records\, psychological evaluations\, birth certificates\, legal documents\, adoption reports\, summons\, paternity rights\, administrative reviews\, investigative reports\, handwritten notes\, financial reports\, and correspondence.",Permanent. Retain for 25 year(s),Controlled,
18587,Department of Workforce Services.$bOgden North Employment Center,Prescription drug claims,1990-2019.,Alphabetical by surname,"These are prescription drug claims from clients receiving assistance initially through the Office of Family Support\, and now provided by The Dept. of Workforce Services. Clients must meet income and medical eligibility requirements set by the federal government and State of Utah.",Retain for 5 year(s),Private,
18656,North Ogden (Utah),Recreation program files,undated,,"These program files document specific municipally sponsored recreation programs. They are used for reference in developing future programs. They include flyers of specific programs\, reservation records\, copies of receipts for fees paid. They also include an accounting of participants and receipt numbers.",Retain for 3 year(s),Public,
18596,Department of Workforce Services.$bOgden North Employment Center,Check issuance case files,1990-2019.,Numerical by check number.,These are files that show the distribution of food stamps to eligible clients. Clients must pass a needs test and meet income standards set by both the federal government and State of Utah.,Retain for 3 year(s),Private,
18778,North Ogden (Utah),Beer license application files,undated,,"These files contain completed applications to obtain licenses for selling beer within municipal boundaries per local ordinances. Applicants are also required to file a cash or corporate bond ""conditioned upon the licensee's faithful compliance"" (UCA 32A-10-205(2) (1997)).",Retain for 3 year(s) after final action,Public,
18588,Department of Workforce Services.$bOgden North Employment Center,Medical excess payment records,1990-2019.,Alphabetical by surname.,"These are overpayments for medical expenses incurred by clients through the medicaid program. The Office of Recovery Services maintains the original paper work on excessive payments and is responsible for collecting overpayments from clients. Initially The Office of Family Support\, and now The Dept. of Workforce Services is notified by Recovery Services when action is pending on a collection matter.",Retain for 3 year(s),Private,
18663,North Ogden (Utah),Housing and Urban Development financial records,undated,,"These files document the granting of Housing and Urban Development (HUD) funds for the rehabilitation of homes. These projects concern historic preservation\, employment survey\, and environmental review. They include financial reports\, preliminary reports\, and all other financial records (24 CFR 58 (1993)).",Retain for 3 year(s),Public,
18713,Department of Human Services. Office of Compliance. Bureau of Services Review,Monitoring panel case files,1995-1997.,"Alphabetical by surname, thereunder numerical by client identification number.","These are Human Services case files provided to the Monitoring Panel for reference in litigation or hearings before the United States' District Court. The Monitoring Panel was established to track services provided to clients by the Department of Human Services. It uses these case files to review for determination of compliance with the settlement agreement (David C. v. Leavitt). Information includes case files from the Division of Child and Family Services\, family case files\, correspondence\, attorney work product\, and court documents.",,Protected,
18664,North Ogden (Utah),Lawsuit case files (significant),undated,,"These are case files for routine lawsuits filed by the city and those filed against the city. They are used in pleading cases in court and later for research purposes. They contain various court pleadings\, research material\, and attorneys' notes.",Retain permanently,Public,
18775,North Ogden (Utah),Travel/passenger reimbursement files,undated,,"These files contain records relating to the reimbursement of employees for authorized travel. They may include travel orders\, per diem vouchers\, transportation request\, hotel reservations\, and all supporting papers documenting official travel by officers\, employees\, dependents\, or others authorized by law to travel.",Retain for 3 year(s),Public,
18760,North Ogden (Utah),Scrapbooks,undated,,"These are a chronological record of the activities of the municipality or individual municipal departments. They include photographs\, newspaper clippings\, flyers\, program notes\, brochures\, and other items pertaining to city activities and actions and reactions of the municipality's citizens.",Retain permanently,Public,
18785,North Ogden (Utah),Board of Adjustment case files,undated,,These case files document the zoning activities of the Board of Adjustment. They are used to document the cases brought before the Board of Adjustment and its decisions. They contain the original application; findings and order; correspondence; and any exhibits such as plot plans or elevations.,Retain permanently,Public,
18809,Department of Health and Human Services. Division of Child and Family Services. Richfield Office,Substitute care subsidy files,1985-,Alphabetical by client surname.,"These are requests for financial assistance by adoptive parents. Financial assisstance is granted only to provide for the needs of the child. Information includes application and agreement for subsidy\, reason for subsidy\, district number of office where request was made\, family income and expenditures\, and a federal income tax return.",Retain for 5 year(s) after case is closed,Private,
18806,Department of Health and Human Services. Division of Child and Family Services. Saint George Office,Domestic violence shelter treatment records,1990-,Alphabetical by client surname.,"These files document treatment programs for both victims of domestic violence\, and perpetrators. Information includes address\, age\, birthdate and birthplace\, court actions\, victim information\, psychiatric and psychological information\, medical and dental information\, an dfamily information.",Retain for 4 year(s) after case is closed,Private,
18820,Department of Health and Human Services. Division of Child and Family Services. Richfield Office,Adoption subsidy payment records,1985-,Alphabetical by client surname.,"These are subsidy payments to adopting families and are used to track eligibility and provide an audit trail. Stae subsidies may be one time\, time-limited\, or long-term\, depending on the circumstances of the family and the child's needs. Medical\, dental\, psychological\, and long term maintenance subsidies continue until age 18\, or until age 21 if the state has determined that the child has a mental or physical handicap which warrants continuing assistance. All state subsidy agreements are reviewed annually for continued eligibility (Utah Administrative Code R537-43.2 (1993).",Retain for 10 year(s) after case is closed,Private,
18813,Department of Health and Human Services. Division of Child and Family Services. Richfield Office,Work incentive case files,1985-,Alphabetical by client surname.,"These files document work incentive programs offered to persons needing employment through the Department of Human Services\, Division of Child and Family Services. Information includes employment history\, family information\, job position information\, marital status\, salary infomration\, and social security number.",Retain for 5 year(s) after case is closed,Private,
18864,Department of Transportation,Inspection reports correspondence,1970-1975.,,"Business-related correspondence which provide unique information about agency functions\, policies\, procedures\, or programs. These records document material discussions and decisions made regarding all agency interests\, and may originate on paper\, electronic mail\, or other media. This correspondence is filed separately from program case files\, and project files.",,Public,5 microfilm reels
18871,Department of Transportation,Lab reports correspondence,1967-1974.,Alphanumerical by lab report number.,This series contains correspondence generated by departmental lab reports.,,Public,14 microfilm reels
18969,North Ogden (Utah),Claim petition files,undated,,"These files contain petitions claiming damages caused by municipal employees and/or equipment. They are used to determine liability. These files include petitions\, correspondence and police reports if applicable.",Retain for 6 year(s),Public,
19024,Piute County (Utah). County Recorder,Chattel mortgages,1943-1960.,Numerical by entry number,"These are loans which use personal property as collateral filed with the county recorder. They include the date due\, lenders name and address\, mortgagor's name and address\, date of mortgage\, amount of loan\, installment payments\, date of installments\, contractual agreement\, list of personal property held as collateral. Chattel mortgages are obsolete. In 1965\, chattel mortgages were supplanted by the Uniform Commercial Code and in 1983 all mention of chattel mortgages was removed from the statutes of the county recorder.",,Public,
19032,Ogden-Weber Technical College (Utah),Testing log,1992-2022.,Chronological.,"This log is used by the Assessment Office to track who has taken tests\, which tests were taken\, and when. The data are used for statistical information and are summarized to an extent in the Monthly report (series 19033). Not all data are used in the monthly report\, however. Information includes name\, social security number\, gender\, sponsor\, tests taken\, and scores for some of the tests.",Retain for 10 year(s),Exempt,
18957,North Ogden (Utah),Fuel records,undated,,"These are logs\, reports\, or similar records documenting mileage and gasoline\, oil\, and diesel fuel used by the municipal vehicles.",Retain for 2 year(s),Public,
18965,North Ogden (Utah),Employee performance files,undated,,"These files document the performance of exempt employees. They may include performance records supserseded through an administrative\, judicial\, or quasi-judicial procedure; performance appraisals along with job elements and standards upon which they are based; and supporting documentation.",Retain for 5 year(s) after final action,Private,
18956,North Ogden (Utah),Equipment maintenance and repair records,undated,,"These are records of service repair and maintenance of municipal equipment\, including office machines and furniture.",Retain for 2 year(s),Public,
19018,Utah State University,Faces of Utah essays,1996.,"by county, thereunder alphabetical by surname","These are essays on ""what life in Utah means to me"" submitted in conjunction with a Utah statehood centennial-celebration project entitled ""Faces of Utah""\, coordinated by the Mountain West Center\, a history and folklife research center at Utah State University. Many were submitted as school projects\, but many other Utah residents are included as well. The series may include pictures\, photographs\, etc. submitted along with the essay form. When the Mountain West Center was dissolved in 1997\, all records from the project were transferred to the custody of the Utah State Historical Society.",,Public,
19038,Department of Transportation. Engineering & Operations. Operations. Motor Carriers. Port of Entry,Company file electronic system,1995-,"Numerical by USDOT number, thereunder alphabetical by company name.","This electronic system\, a subset of the Port of Entry electronic system (series 19035)\, tracks companies that use Ports of Entry and obtain special permits. Information includes company name\, owner or operator\, address\, type (interstate or intrastate)\, United States Department of Transportation (USDOT) number\, fuel account number from the International Fuel Tax Agreement\, motor carrier (MC) number\, and vehicle information such as the unit number\, serial number\, transponder number\, make\, year\, color\, license plate\, state\, and expiration date of each vehicle.",Retain for 3 year(s) after final action,Public,
18984,Snow College (Utah),Payroll files,1981-,,"Computer-produced\, two part documents sent by Finance to agencies to record final corrections or adjustments regarding employees' pay. They are made before the master payroll file is run and checks are issued. Preliminary payroll files do not serve as time and attendance records.",Retain for 1 year(s),Private,
19030,Ogden-Weber Applied Technology College (Utah),Leave of absence files,1996-2017.,Alphabetical by student surname.,"This form\, originating from the Enrollment Office\, documents when students take a leave of absence from their schooling. Students may take ten days off per year for any reason without withdrawing from school\, being charged tuition\, or being marked absent. The form is used for up to 5-day blocks at a time. Information includes student name and social security number; leave date and time; return to class date; who tuition is paid by; reason for leave of absence; sponsor comments; and student and sponsor (or counselor) signatures.",Retain for 1 year(s),Private,
19042,Piute County (Utah). County Treasurer,Delinquent tax list,1899.,"Chronological, thereunder numerical by book and page","These monthly reports list delinquent taxes within the county. They are used for reference purposes. The reports include the account number\, serial number\, district number\, owner's name\, and amounts of delinquent taxes for the current and previous three years.",,Public,
19028,Carbon County School District (Utah),Transaction summary reports,1990-,,"This monthly computer report lists all the district's financial transactions. It provides year-to-date detail information for all individual postings for the general ledger. It includes date\, item description\, transaction type\, posting date\, purchase order or receipt number\, check number\, encumbrance\, debit or credit\, account balance\, and vendor.",Retain for 4 year(s),Public,
19129,Department of Health and Human Services. Division of Child and Family Services. Moab Office,Custody evaluation files,1980-,Alphabetical by client surname,"These are reports compiled by investigators and submitted to the court indicating which natural parent the agency believes should have custody of the children in a divorce case. Information includes family history\, expenditures\, living conditions\, and victim information.",Retain for 5 year(s) after case is closed,Private,
19074,Department of Transportation. Engineering & Operations. Operations. Motor Carriers. Port of Entry,Agent reports,1996-,Chronological,"This electronic system\, a subset of the Port of Entry electronic system\, series 19035\, documents the activities that take place in each port per employee shift. Information includes port name\, shift (night\, day\, swing\, entire day)\, date\, hours\, truck counts\, off loaded counts\, agent name and badge\, hours worked\, enforcement actions taken\, permits confiscated\, and revenue generated. The latter is used to reconcile actual tender.",Retain for 3 year(s),Public,
19094,Department of Workforce Services. Manti Employment Center,Family day care licensing files,1990-2019.,"Alphabetical by surname, thereunder chronological by year.","These are licensing histories of family day care providers. Family day care licensors create these records and use them to complete background reports and histories of providers. These files are also used when a provider case is reopened initially\, by the Department of Human Services\, Office of Family Support\, and now The Dept. of Workforce Services.",Retain for 8 year(s) after case is closed,Private,
19126,Department of Health and Human Services. Division of Child and Family Services. Moab Office,Child protection alert files,1980-,Alphabetical by client surname,"These files document alerts generated by all states when they are unable to locate a family who has been charged or when alleged charges have been made against them which may include\, but are not limited to abuse\, assault\, and neglect. When the perpetrators are found\, the requesting agency is notified and action is taken.",Retain for 3 year(s) after case is closed,Public,
19150,Department of Health and Human Services. Division of Child and Family Services. Blanding Office & Eastern Region Administration,Adoption case files,1980-,Alphabetical by client surname,"These files document adoption placements for children whose birth parents have either been deprived of or have permanently relinquished their parental rights. Information includes face sheet\, intake information\, social history\, closing information\, medical\, genetic\, and birth information\, educational records\, psychological evaluations\, birth certificates\, legal documents\, adoption reports\, summons\, paternity rights\, administrative reviews\, investigative reports\, handwritten notes\, financial reports\, and correspondence.",Permanent. Retain for 25 year(s),Controlled,1.00 cubic foot
19040,Department of Transportation. Engineering & Operations. Operations. Motor Carriers. Port of Entry,Citation file electronic system,1995-,"Searchable by citation number, driver name or license number, company, or permit number","This electronic system\, a subset of the Port of Entry electronic system (series 19035)\, tracks citations issued by Port of Entry agents. When a vehicle is in violation\, the agent completes the online citation application\, which includes citation number\, issue date and time\, agent name and badge number\, permit number and status; information regarding the driver (see below); company name\, city\, state\, U.S. Department of Transportation number\, and motor carrier number; unit number\, serial number\, year\, make\, license plate\, state\, expiration date\, and color; type of violation (overweight\, uniform citation\, warning\, insufficient registration); direction of travel\, carrying hazardous material\, and if involved in an accident; load description and weight; if out of service\, permit confiscated\, bail amount\, and bail posted; disposition and date\, fine amount\, and suspended amount. Driver information recorded in the system includes driver license number and state\, name\, address\, date of birth\,,gender\, social security number\, whether drivers license includes a picture\, hair and eye color\, race\, height\, and weight. The citation is then printed and issued to the violator. A copy also goes to the court\, the issuing agent\, and the state Drivers License Division. The electronic system can call up for review the information about an existing citation\, void a citation\, or reprint one.",Retain for 3 year(s),Private,
19078,Department of Health. Division of Community and Family Health Services,Administrative files,1981-2009.,Alphabetical by subject.,"These are records accumulated by the division that relate to the function\, internal administration or housekeeping activities of the director's office. The files include copies of outgoing correspondence\, originals of incoming correspondence\, memoranda\, meeting minutes\, organizational charts and correspondence detailing the reorganization of the division\, various committee reports\, policy and procedure statements\, monthly reports\, etc.",Permanent. Retain for 1 year(s),Public,
19154,Department of Health and Human Services. Division of Child and Family Services. Blanding Office & Eastern Region Administration,Child protection alert files,1980-,Alphabetical by client surname,"These files document alerts generated by all states when they are unable to locate a family who has been charged or when alleged charges have been made against them which may include\, but are not limited to abuse\, assault\, and neglect. When the perpetrators are found\, the requesting agency is notified and action is taken.",Retain for 5 year(s) after case is closed,Public,
19175,Department of Workforce Services. South County Employment Center,Transmittal records,1990-2019.,Numerical by transmittal number.,"These are transmittals for checks and cash deposited into Human Services divisional and regional Financial Information Resource Management Services (FIRMS) accounts. Deposits are made by low organizational number and include deposits with the State Treasurer\, transmittal date\, department number\, collection number\, description number\, account number\, totals\, copies of checks and receipts\, services request\, and billing forms.",Retain for 3 year(s) after case is closed,Public,
19123,Department of Health and Human Services. Division of Child and Family Services. Moab Office,Adoption applications denied,1980-,Alphabetical by client surname,"These are denials pertaining to the adoption of children. They indicate the reasons for Child and Family Services' denial of adoption applications. They include a profile summary of the adoptive family which contains parent surname\, religion\, income\, education\, occupations\, and children's names and ages.",Retain for 4 year(s) after case is closed,Private,
19135,Department of Health and Human Services. Division of Child and Family Services. Blanding Office & Eastern Region Administration,Substitute care subsidy files,1980-,Alphabetical by client surname,"These are requests for financial assistance by adoptive parents. Financial assisstance is granted only to provide for the needs of the child. Information includes application and agreement for subsidy\, reason for subsidy\, district number of office where request was made\, family income and expenditures\, and a federal income tax return.",Retain for 5 year(s) after case is closed,Private,
19155,Department of Health and Human Services. Division of Child and Family Services. Blanding Office & Eastern Region Administration,Child protective services investigation case files,1980-,Alphabetical by client surname,"These files document determination of child abuse and neglect of children. Child protective service workers use this information to determine whether or not a child is the victim of abuse or neglect. Information includes name\, court actions\, investigations\, family information\, psychiatric and psychological information\, and victim information.",Retain for 100 year(s) after case is closed,Exempt,
19128,Department of Health and Human Services. Division of Child and Family Services. Moab Office,Domestic violence shelter treatment records,1980-,Alphabetical by client surname,"These files document treatment programs for both victims of domestic violence\, and perpetrators. Information includes address\, age\, birthdate and birthplace\, court actions\, victim information\, psychiatric and psychological information\, medical and dental information\, and family information.",Retain for 4 year(s) after case is closed,Private,
19152,Department of Health and Human Services. Division of Child and Family Services. Blanding Office & Eastern Region Administration,Adoption home studies,1980-,Alphabetical by client surname,"Information collected from prospective adoptive families and assessed by the agency to determine eligibility. Following the assessment of cases\, the department determines either the approval or disapproval of applicants. Information includes home studies\, primary person characteristic forms (Form 1054)\, court documents\, biographies\, reference letters\, work histories\, criminal background checks\, psychiatric and psychological information\, and family records.",Retain for 7 year(s) after case is closed,Private,
19162,Department of Transportation,Delinquent revocation records,1981-1982.,Chronological.,These are job details detailed in computer output.,,Public,1 microfilm reel
19173,Department of Workforce Services. South County Employment Center,Medical cards,1990-2019.,Numerical by card number.,Cards issued to clients receiving medical care for medicaid services offered through the Office of Family Support.,Retain for 5 year(s) after case is closed,Private,
19158,Department of Health and Human Services. Division of Child and Family Services. Blanding Office & Eastern Region Administration,Foster parent provider eligibility files,1980-,Alphabetical by client surname,"These files document eligibility requirements for foster parents. They are used by case workers for administrative purposes and to disburse payments made to those foster parents for their services. Information includes eligibility documents\, reference letters\, medical forms\, Bureau of Criminal Identification cards\, release forms\, computer forms\, training documentation\, case worker's notes\, contracts\, home studies\, and licenses.",Retain for 50 year(s) after case is closed,Private,
19171,Department of Workforce Services. South County Employment Center,Provider files,1990-2019.,Alphabetical by client surname.,These files document services provided for programs offered by the department. Participants are required to meet eligibility requirements outlined by the State of Utah.,Retain for 5 year(s) after case is closed,Private,
19186,Department of Workforce Services. Midvale Employment Center,Check issuance case files,1990-2019.,Numerical by check number.,"These are payments to clients receiving benefits from programs offered by the department. These payments are for day care\, subsistence\, child care\, and housing.",Retain for 3 year(s) after case is closed,Private,
19165,Department of Workforce Services. South County Employment Center,Family day care licensing files,1990-2019.,"Alphabetical by surname, thereunder chronological by year.","These are licensing histories of family day care providers. Family day care licensors create these records and use them to complete background reports and histories of providers. These files are also used when a provider case is reopened initially by the Department of Human Services\, Office of Family Support\, and now provided by the Dept. of Work Force Services.",Retain for 8 year(s) after case is closed,Private,
19183,Department of Workforce Services. Midvale Employment Center,Day care center licensing files,1990-2019.,"Alphabetical by surname, thereunder chronological by year.",These are licensing and inspection files of centers that provide care and supervision of children under the age of fourteen for more than four but less than twenty-four hours a day for a fee.,Retain for 8 year(s) after case is closed,Public,
19193,Department of Workforce Services. Midvale Employment Center,Voided medical cards,1990-2019.,Numerical by card number.,"Cards that have been voided initially by the Office of Family Support\,and now the Dept. of Work Force Services when overpayments are discovered\, fraud is evident\, or the client has been declared ineligible for benefits.",Retain for 5 year(s) after case is closed,Private,
19170,Department of Workforce Services. South County Employment Center,Medical excess payment records,1990-2019.,"Alphabetical by surname, thereunder chronological by year.","These are overpayments for medical expenses incurred by clients through the medicaid program. The Office of Recovery Services maintains the original paperwork on excessive payments and is responsible for collecting overpayments from clients. Initially The Office of Family Support\, and now The Dept. of Work Force Services is notified by Recovery Services when action is pending on a collection matter.",Retain for 3 year(s),Private,
19189,Department of Workforce Services. Midvale Employment Center,Medical excess payment records,1990-2019.,"Alphabetical by surname, thereunder chronological by year.","These are overpayments for medical expenses incurred by clients through the medicaid program. The Office of Recovery Services maintains the original paperwork on excessive payments and is responsible for collecting overpayments from clients. The Office of Family Support\, now the Dept. of Work Force Services\, is notified by Recovery Services when action is pending on a collection matter.",Retain for 3 year(s),Private,
19243,Department of Health. Division of Medicaid and Health Financing. Bureau of Authorization and Community Based Services,Policy hearing records,1989-,"Alphabetical by surname, thereunder chronological by year","These files document the department's position on issues discussed at formal administative hearings regarding health care provider reimbursement complaints. Includes the Hearing request\, Denial letters\, Copies of Federal and State regulations\, staff notes\, Administrative Hearing results\, and Medical Records and documentation. As per Utah Administrative Code R414-13X (1997)\, a health care provider may request an agency hearing if dissatisfied with any decision made by the Department.",Retain for 6 year(s),Private,
810,State Prison,Administrative records,1935-1977.,None,"These records document the everyday operation of the prison. The series includes a variety of records\, such as daily inmate transfer sheets\, staff meeting minutes\, vehicle gas usage logs\, information about disciplinary procedures and procedures for moving of prisoners\, securing a crime scene\, and inmate check-out. Staff meeting minutes are included for treatment staff\, medium and maximum security staff\, executive staff\, warden?s advisory committee\, and the employees? council. There are inmate rosters and cell change requests.",,,0.50 cubic foot
923,Department of Transportation,Federal and state highway project correspondence,1923-1985.,Alphanumerical,"Business-related correspondence which provide unique information about agency functions\, policies\, procedures\, or programs. These records document material discussions and decisions made regarding all agency interests\, and may originate on paper\, electronic mail\, or other media. This correspondence is filed separately from program case files\, and project files.",,Public,1173 microfilm reels
926,Road Commission,Minutes index,1950-1954.,Alphabetical by subject.,This series contains index cards of various subjects that facilitate access to series 961.,,Public,
1015,Department of Corrections. Division of Prison Operations,Investigative files,1987-,"Alphabetical by inmate number, thereunder chronological","These files are used to document the gathering of information leading to disciplinary action\, grievance issues or classification issues. The file contains any and all documents relating to those issues.",Retain for 10 year(s) after case is closed,Controlled,
1042,Merit System Council,Fiscal operations reports,1940-1969.,Alphanumerical,,,,
915,Department of Corrections. Division of Prison Operations,Civil and criminal process service files,1987-,"Chronological, thereunder alphabetical by inmate name.","These files document the entire civil/criminal process. They consist of all documents relating to cases involving inmates or staff members. They include such documents as warrants\, subpoenas\, detainers\, complaints\, summonses\, and so forth. These are copies. The original is issued by the court and goes to the individual concerned (inmate or staff member)\, a copy goes to the court\, and a copy goes in the individual's file (inmate jacket or personnel file)\, and a copy is held in this office.",Retain for 5 year(s) or for 0,Public,
956,Utah State Agricultural College,Statistical reports,1947-1951.,Alphanumerical.,Binders (2) of statistical reports on student enrollment by quarter and square footage in buildings. Includes floor plans showing area.,Permanent. Retain until final action,Public,
934,Road Commission,Employees mutual aid case files,1935-1964.,,,,,
1037,Agency for Surplus Property,Social Security wage adjustment forms,1967-1970.,Alphanumerical,,Permanent. Retain for 1 year(s),,
1039,Merit System Council,Employment testing records,1963-1966.,Alphanumerical,,,,
1086,Utah State Tax Commission. Processing Division,Individual income tax returns,1976-,Numerical by batch number,"This return details an individuals earnings and assessment tax and includes accompanying documentation or data filed with the State of Utah. Includes individual long or short form tax returns\, amended returns\, nonresident returns\, part year resident returns\, adjustment forms\, partnership returns\, fiduciary returns\, correspondence\, copies of the federal tax returns\, W-2's\, individual name\, address\, social security number\, income\, deductions\, tax liability\, payment made\, and refund received.",Retain for 10 year(s),Private,
1095,Bureau of Vital Records,West Jordan poisoning outbreak records,1964-1998.,Alphanumerical,,Permanent. Retain for 1 year(s),,
1090,Department of Health,County marriage data transcripts,1922-1954.,Alphanumerical.,,,Public,
1109,Division of Medical Care and Facilities,Administrative records,1967-1977.,Alphanumerical,,,,
1212,Commission on Defective Delinquints,Reports,"1957, 1963.",,"This series contains reports pertaining to committee recommendations\, agency activities\, aggressive sex offenders\, sex education and committee actions.",,Public,
1246,American Revolution Bicentennial Commission of Utah,Project and program files,1973-1978.,Alphanumerical.,"These records document the planning and advertising of the bicentennial project. These include the commission's criteria\, proposals\, newspapers\, and projects taken up for the bicentennial and Statehood Day. Included are such things as the Fort Douglas Military Museum\, Devereaux House\, Metal of Honor Grove\, Fort Duchesne restoration\, and other historical preservation projects.",,,
1269,"Bureau of Immigration, Labor and Statistics",Industry and government statistical data files,1911-1912.,Alphanumerical.,"This series contains records with information pertaining to canning companies\, laundries\, salt manufacturers\, churches\, criminal convictions\, court actions\, election returns\, manufacturing\, breweries\, brick and tile manufacturers\, cement and plaster manufacturers\, cigar manufacturers\, confectioners\, creameries\, flour mills\, knitting\, mattress manufacturers\, mercantiles and soda water manufacturers.",,Public,
1264,Department of Health and Human Services. Division of Aging and Adult Services,Administrative records,1963-,Alphanumerical.,"This series documents the history of research\, programs\, policies\, procedures\, leadership\, and the assorted decision making processes of the agency.",Permanent. Retain until administrative need ends,Public,
1293,Granite School District (Utah),Enrollment cards,1972-1973.,Alphanumerical,,Permanent. Retain for 1 year(s),,
1290,Industrial Commission,State insurance fund financial records,1917-1950; 1970-1997.,Alphanumerical,Bound volumes recording authorized expenditures.,Permanent. Retain for 1 year(s),Public,
1313,Weber School District (Utah),Resource unit manuals,undated,Numerical by volume number,Holdings: vols. 1-9,Retain permanently,,
1210,Food and Feed Conservation Commission,Administrative records,1947-1948.,Alphanumerical.,"This series contains records from the Food and Feed Commission with information pertaining to telegrams\, committees\, speeches\, promotions\, mailing lists\, advertising\, etc.",,Public,
1251,Emergency Administration on Public Works,Administrative records,1906-1941.,Alphanumerical.,"This series contains information pertaining to reports\, minutes\, correspondence\, hearings\, claims\, applications\, legislation\, budgets\, financial statements\, etc. Includes requisition files for the State of Utah requesting loans from the federal government for construction projects.",,Public,1 microfilm reel
1233,Dept. of Health. Personnel Office,Personnel management tracking logs,"i 1959, 1978-2014.",Alphanumerical.,"This is a record used to monitor work flow into bureau to ensure that all necessary actions are taken timely and to reference past actions. It includes logs divided into sections for new hires\, terminations\, Emergency Medical Technicians instructors\, position change requests and authorizations\, incentive awards\, annual work program staffing plans\, overtime\, and retirement. Information includes the name of the affected employee\, his/her division\, the date the information or work received in the personnel office\, the actions to be taken\, the dates the necessary actions are completed\, any expiration dates\, and the change of position number assigned by the bureau.",,Public,
1365,State Prison,Reports,1964-1966.,Alphanumerical,,Permanent. Retain for 1 year(s),,
1296,Board of Education. Office of Education. Internal Accounting,Telephone company case file,undated.,numerical,,Retain permanently,Public,
1307,Department of Health and Human Services. Division of Aging and Adult Services,Grant project files,1967-,"Chronological by date, thereunder alphabetical by grant name.","Accepted proposals and applications\, contracts\, project reports\, studies\, certificates\, agreements\, memoranda\, correspondence\, and other records relating to receipt\, review\, award\, evaluation\, status and monitoring of grants; allocation of funds and project budgets. Specific grant case files may have additional retention requirements\, please contact the State Archives to schedule a specific retention.",Retain for 7 year(s) after expiration of contractual agreement,Public,
1367,Utah. Department of Social Services,Federal public welfare program guidebooks,1936-1984.,Alphanumerical,,Permanent. Retain for 1 year(s),,
5446,Bureau of Health Statistics,Immunization questionnaires,1974-1976.,Alphanumerical,,,,
5442,Bureau of Vital Statistics,Birth certificate registers,1905-1970.,Alphanumerical,,Permanent. Retain for 1 year(s),,
5457,Office of Vital Records and Statistics,Birth record books,1922-1924.,"Chronological, thereunder Alphabetical","Included in this box are death records\, grave names and burial records.",Permanent. Retain for 1 year(s),,
5474,Department of Health,Health bureau's project reports,1965-1967.,Alphanumerical,,,,
5487,State Land Board,Terminated unit agreements case files,1952-1967.,Alphanumerical.,"Legal agreements and related correspondence\, maps\, etc. by which a company leases public lands for oil or gas drilling. The unit agreements are regulated under the Mineral Leasing Act of February 25\, 1920.",,Public,
5455,Department of Health,County health offices personnel records,1971-2015.,Alphanumerical,,,Private,
5475,Department of Health,County health department administrative records,1960-1964.,Alphanumerical,,,,
5499,Department of Publicity and Industrial Development,Utah statistical studies,1945-1953.,Alphanumerical,,,,
5555,Salt Lake City (Utah). City Treasurer,Tax deeds,1893-1899.,Alphanumerical,Generally quit-claim deeds turning property over to Salt Lake City when that property failed to be redeemed at a tax sale held to cover delinquent taxes on that property.,,Public,
5547,Utah State Tax Commission,Motor fuels tax laws and regulations,1935-1977.,Chronological.,This series contains laws and regulations pertaining to motor fuels taxes. These are compiled from state laws and agency regulations for the convenience of taxpayers.,,Public,
5556,Salt Lake City (Utah). Commission,Committee and agency reports,1876-1902.,Alphanumerical.,"Reports made to the city council by its committees\, city agencies (e.g. prison\, waterworks\, public grounds\, etc.)\, or city officers (e.g.\, police chief\, city attorney).",,Public,2.00 cubic feet
5662,Ogden (Utah). City Treasurer,Warrant registers,1893-1937.,Chronological by date.,"These registers are numerical listings of check numbers of all checks issued by the municipality. They include vendor number\, name\, date of payment\, invoice number\, and/or purchase number\, account debit\, description of expenditure\, and amount.",,Public,1.00 cubic foot
5682,Ogden (Utah). City Attorney,Sewer district case files,1910-,Alphanumerical,"These are case files for routine lawsuits filed by the city and those filed against the city. They are used in pleading cases in court and later for research purposes. They contain various court pleadings\, research material\, and attorneys' notes.",Retain permanently,Public,
5632,Department of Corrections,Position change requests and authorizations,1984-,"Chronological, thereunder by assigned number.","Documents used to create new positions\, abolish old ones and change existing state employee positions. Common name DHRM 9.",Retain for 3 year(s),Public,
5661,Ogden (Utah). Mayor,Municipal clerk reports,1912-1930.,Alphanumerical.,This series contains municipal judge and clerk reports.,,Public,
5675,Ogden (Utah). Mayor,Financial documents,1931-1932.,Alphanumerical,,Permanent. Retain for 1 year(s),,
5683,Ogden (Utah). Mayor,License applications,1960-,Alphanumerical,"These files contain information on all business licenses issued in the municipality. All businesses are required to be licensed before conducting business within municipal boundaries. They contain the application\, proof of payment\, and approval forms from regulatory departments (e.g.\, fire\, police\, health).",Retain for 3 year(s) after expiration of permit or license,Public,
5693,Ogden (Utah). Commission,City improvement lists registers,1912-1914.,Alphanumerical,,Permanent. Retain for 1 year(s),,
5689,Ogden (Utah). Commission,Contracts and agreements register,1889-1905.,Chronological by date.,"This volume was used to record the various contracts\, agreements\, and leases entered into by Ogden City between 6 August 1889 and 3 May 1905. The city contracted with various individuals and companies to provide various services to the municipality\, e.g.\, care of city parks\, sprinkling\, lighting\, hospital leases\, and grading\, curbing\, guttering\, paving\, building concrete waterways\, and constructing sandstone crosswalks. Some individuals and companies were also required to post bonds\, which are also recorded in this volume.",,Public,
5720,Ogden (Utah). Mayor,Tree removal applications,1908-1916.,Alphanumerical,"Holdings: Two Woodruff boxes\, 18 February 1908-31 May 1910 and 6 December 1911-3 January 1916.",,Public,
5739,Ogden (Utah). Mayor,Dog tax registers,1892-1924.,Alphanumerical.,"Holdings: vol._A\, Jan 1870-Dec 1892; vol B\, Jan 1892-Nov 1907; vol C 20 Apr 1909-16 Sept 1909; vol D\, 3 Jan 1910-30 Nov 1924.",,Public,
5707,Ogden (Utah). City Treasurer,Receipts and disbursement records,1875-1881.,Alphanumerical.,"Three volumes located\, two have A or B on the inside\, but marked Band C on the spine. Third is D. Contain record of receipts and disbursements.",,Public,
5738,Ogden (Utah). Mayor,Motorcycle license register,1911-1915.,Alphanumerical.,"Known Holdings: Motorcycle index\, 1911-1915.",,Public,
5773,Ogden (Utah). City Treasurer,Special assessment register,1890-1892.,Alphanumerical.,,,Public,
5722,Ogden (Utah). City Engineer,Correspondence,1913-1933.,Chronological by date.,This series contains assorted correspondence from the Ogden Engineers office.,,Public,
5745,Ogden (Utah). Mayor,License register,1874-1901.,Chronological by date.,"Records name\, nature and location of business\, and dates and amounts paid for licensing. Holdings: 12 July 1874-31 March 1881\, 1 July 1898-22 July 1901.",,Public,
5768,Ogden (Utah). Mayor,Merchants license register,1910-1911.,Alphanumerical.,This series contains merchant license registers from Ogden.,,Public,
5735,Ogden (Utah). City Recorder,Deeds register,1896-1908.,Chronological by date.,This volume was used to record deeds for property in Ogden.,,Public,
5742,Ogden (Utah). Mayor,Civil service commission correspondence book,1921-1923.,Chronological by date.,Letterbook 29 June 1921-14 February 1923.,,Public,
5759,Ogden (Utah). Mayor,Visitor register,1962-,Alphanumerical.,"These are a chronological record of the activities of the municipality or individual municipal departments. They include photographs\, newspaper clippings\, flyers\, program notes\, brochures\, and other items pertaining to city activities and actions and reactions of the municipality's citizens.",Permanent. Retain until administrative need ends,Public,
5889,Duchesne County (Utah). County Surveyor,Plat maps,undated,Alphanumerical,"Assorted maps\, primarily plat maps of the Duchesne and Roosevelt area and the Neola area. Includes some surveys.",Retain permanently,,
5873,Board of Forestry and Fire Control,Wasatch national forest map,undated.,Alphanumerical,,Permanent. Retain for 1 year(s),,
5914,Sevier County (Utah). County Engineer,Water systems location map,undated,,Map of Sevier valley showing locations of gaging stations and reservoirs.,Retain permanently,,
5927,Utah County (Utah). County Surveyor,Map of county roads,1888.,None.,,Permanent. Retain for 1 year(s),,
5938,Weber County (Utah). Planning Commission,Street numbering map.,1958.,none,Maps indicating renumbering to create uniform street numbering.,Permanent. Retain for 1 year(s),,
5917,Sevier County (Utah). County Surveyor,Townsite and cemetery maps,1887-1911.,Alphanumerical by,"Series includes town site maps for Sevier County communities including Aurora\, Joseph\, Salina\, Richfield\, and Annabella\, and well as Richfield and Redmond cemeteries.,These are surveys by professional land surveyors (private\, county\, state) made within the county that establish or reestablish any private property\, right-of-ways and subdivision plats are also to be included as survey plats when there is a surveyor's certificate involved\, and boundary monument. The surveyor is required to file a map of the survey within ninety days. The survey maps are required to show the following information: survey location by quarter section\, township and range; the survey date; the drawing scale and north point; ""the distance and course of all lines traced or established\, giving the basis of bearing and the distance and course to a section corner or quarter corner\, including township and range\, or identified monument within a recorded subdivision; all measured bearings\, angles\, and distances separately indicated from those of record; a written boundary description of property surveyed; all monuments surveyed; all monuments set and their relation to older monumen,ts found; a detailed description of monuments found and monuments set\, indicated separately; the surveyor's signature\, seal or stamp; and the surveyor's name and address."" The map is also required to contain written narratives that explain and identify the purpose of the survey; the basis on which the lines were established; and the found monuments and deed elements that controlled the established or reestablished lines (UCA 17-23-17(2) (2007)). The map and narrative are required to be created on a ""material of a permanent nature on stable base reproducable materials in the sizes required by the county surveyor (UCA 17-23-17(4) (2007).",,Public,
5941,Ogden (Utah). City Engineer,Mount Ogden Memorial Park Masoleum drawing.,1934.,none,Dedication plat.,Permanent. Retain for 1 year(s),,
5910,Sanpete County (Utah). County Surveyor,Mammoth reservoir maps,1895-,,"This series contains maps with information pertaining to the dam\, reservoir capacity\, surveyed lands\, township\, range\, etc.",Retain permanently,,
5921,Uintah County (Utah). County Clerk,Maps,undated,,"Land\, roads\, and canals in Uintah county.",Retain permanently,,
5930,Utah County (Utah). County Surveyor,Utah lake level statistical data.,undated,Alphanumerical by,,Retain permanently,,
5999,Salt Lake City (Utah). Division of Building Services and Licensing,Plan specifications,1982-,Chronologically by year and then by permit number,"These are specifications for commercial buildings or institutions. The architect compiles specifications for contractor's use to complete detail work providing type\, grade\, and brand of materials to be used. Inspectors maintain plans to check during construction period. The architect also maintains own file of specifications. These documents include name of architect\, address of building\, name of contractor\, and listing of specifications for completion of structure.",Retain until end of project or program,,
5898,Iron County (Utah). County Surveyor,Road map,undated,,"This series contains maps with information pertaining to roads\, railroad\, towns\, geographic features\, mines\, etc.",Retain permanently,Public,
5932,Wasatch County (Utah). County Surveyor,Plat maps,undated,,"These plat maps contain information pertaining to name of owner\, township\, range\, section\, and block numbers.",Retain permanently,Public,
5967,Salt Lake City (Utah). City Engineer,Salt Lake County maps.,1856-1963.,Alphanumerical by,,Permanent. Retain for 1 year(s),,
5972,Carson County (Utah),Miscellaneous records,1858-1861.,Alphanumerical by,,Permanent. Retain for 1 year(s),,
6022,Salt Lake County (Utah). County Recorder,Bingham book 192 mining claims index,undated,Alphanumerical,,Retain permanently,,
6021,Salt Lake County (Utah). County Recorder,Abstract records,i 1938-,"Numerical by book number, thereunder by page number","The county recorder creates abstracts that contain the history of property ownership by providing a true chain of title by geographical location. They contain the date and character of instrument\, book and page number where instrument was recorded\, entry number of instrument\, and legal description.",Retain permanently,Public,
6044,Salt Lake County (Utah). County Treasurer,Tax assessment rolls index to mines,1897-1909.,Alphanumerical,,,,
6072,Ogden (Utah). Court,Actions index,1919-1960.,Alphanumerical.,,,,3 microfilm reels
6098,Weber County (Utah). County Recorder,Grantor and grantee indexes,i 1973-1980.,Alphabetical by name of grantee/grantor or principal party,"These records are used to index all deeds\, final judgments\, claims\, patents\, or decrees partitioning or affecting the title or possession of real property in Weber County as registered with the county recorder. Information includes names of grantee or grantor; date and type of instrument; date of filing; description of property; and volume and page number where the instrument was recorded.",,,4 microfilm reels
6065,National Guard,Correspondence,1898-1916.,Chronological,"Contains broad variety of topics including administrative issues\, personnel issues\, logistics\, etc.",,Public,1 microfilm reel
6100,Iron County (Utah). County Recorder,Grantor and grantee indexes,i 1920-1947.,Alphabetical by name of grantee/grantor or principal party,"These records are used to index all deeds\, final judgements\, claims\, patents\, or decrees partitioning or affecting the title or possession of real property in County. Information includes names of grantee or grantor; date and type of instruments; date of filing; description of property; and volume and page number where the instrumet was recorded.",,,2 microfilm reels
6104,Utah County (Utah). County Recorder,Grantor and grantee indexes,i 1913-1967.,Alphabetical by name of grantee/grantor or principal party,"These records are used to index all deeds\, final judgements\, claims\, patents\, or decrees partitioning or affecting the title or possession of real property in Juab County as registered with the county recorder. Information includes names of grantee or grantjor; date and type of instrument; date of filing; description of property; and volume and page number where the instrument was recorded.",,,16 microfilm reels
6137,Emery County (Utah). County Recorder,Power of attorney,i 1924-1962.,"Numerical by book number, thereunder by page number",This record shos the authorizing of legal power for parties involved in land acquistions. Information includes date of the instrument; names of grnator and grantee; powers granted; acknowledgment; date recorded; and signatures of grantor and county recorder.,,,1 microfilm reel
6179,Juab County (Utah). County Recorder,Eureka abstracts index,1900-1927.,Alphanumerical,,Permanent. Retain for 1 year(s),,
6204,Sanpete County (Utah). County Recorder,Probates index,1875-1890.,Alphanumerical,,Permanent. Retain for 1 year(s),,
6141,Weber County (Utah). County Recorder,Mining deed index,1908-1956.,Alphanumerical,,Permanent. Retain for 1 year(s),,
6167,Millard County (Utah). County Recorder,Mortgages,i 1895-1963.,"Numerical by book number, thereunder chronological","Mortgages are recorded with the county recorded to show a conveyance of property as for security on a loan. Information includes entry number; date of mortgage; names of mortgagor and mortgagee; and signature of mortgagor; certification of notary public; date recorded; and signature of county recorder. 555 Mortgagee index for 1895-1914\, 1916-1934\, 1956-1957\, and Mortgagors index for 1895-1914\, 1916-1937\, 1956-1957 are included in separate volumes.",,Public,29 microfilm reels
5496,Department of Publicity and Industrial Development,Mineral resources records,1941-1949.,Alphanumerical,"This series contains newspaper clippings\, reports\, publications\, etc.\, pertaining to mineral resources.",,Public,1 microfilm reel
5489,Iron County Jail (Utah),Inmate case files,1990-,Numerical by booking number.,"These files document the incarceration history of inmates for use during their incarceration and possible future reference for classification or legal purposes. They include commitment papers\, admittance and assessment records\, incident reports\, pre-release agreements\, detainers\, disciplinary reports\, educational and work records\, correspondence\, and other related records.",Retain for 10 year(s) after separation,Public,
5543,Utah State Tax Commission. Administration Division,Biennium appropriation request report,1969.,None,Holdings: 1969,Permanent. Retain for 1 year(s),,
5548,Salt Lake City (Utah). City Recorder,Letterbooks,1882-1896.,Alphanumerical,Letter press copies of out going correspondence from the city recorder's office.,,Public,
5558,Salt Lake City (Utah). City Recorder,Leases and contracts,1888-1898.,Alphanumerical,Contracts documenting leases of property or equipment by the city for services or construction.,Permanent. Retain for 1 year(s),,
5634,Department of Corrections,Captain and lieutenant testing files,1987-,Alphabetical by officer's surname,Provides a record of the employee testing for promotion to the rank of captain or lieutenant. Contains the answer and score sheets.,Retain for 65 year(s) or until separation,Private,
5657,Ogden (Utah). Ogden Police Department,Police chief records,1912-1930.,Alphanumerical,,Permanent. Retain for 1 year(s),,
5668,Ogden (Utah). Mayor,City directions,1897-1920.,Alphanumerical,,Permanent. Retain for 1 year(s),,
5628,Davis Technical College (Utah),Student registration and academic files,1976-,"Chronological, thereunder alphabetical by student name.","Files containing official documentation listing student's courses\, grades\, credits earned\, and status achieved. Often referred to as the transcript. Grading and formal transcripts did not begin until 1990.",Permanent. Retain for 75 year(s),Private,
5654,Ogden (Utah). City Engineer,Records,1916-1930.,Alphanumerical,,Permanent. Retain for 1 year(s),,
5656,Ogden (Utah). Mayor,Insurance policies,1926-1931.,Alphanumerical,,Permanent. Retain for 1 year(s),,
5678,Ogden (Utah). Mayor,Water works department records,1914-1916.,Alphanumerical,,Permanent. Retain for 1 year(s),,
5690,Ogden (Utah). Commission,Estray registers,1889-1935.,Alphanumerical.,"Information recorded in these volumes includes: type of animal\, where found\, by whom\, fine amount\, date\, and type of brand or mark (if any). Receipts of fines paid are also included. Known holdings: (1) 27 February 1892 to 28 December 1900\, 10 January 1901 to 29 September 1908; and (2) 1908-1910.",,Public,
5721,Ogden (Utah). Court,Correspondence,1919-1933.,Chronological by date.,This series contains correspondence kept by the clerk of the Ogden court.,,Public,
5730,Ogden (Utah). City Treasurer,Special improvement property tax lists,1904-1922.,Chronological by date.,Lists of tax levied for special districts. The box is labelled 7 July 1904 to 3 December 1907 and 21 December 1921 to 26 December 1922.,,Public,
5718,Ogden (Utah). Mayor,Street supervisor correspondence,1911-1933.,Chronological thereunder alphabetical,"Holdings: Two Woodruff boxes\, 9 August 1912-11 August 1933\, and ca. December 1911-1912.",,Public,
5727,Ogden (Utah). Mayor,Charity account receipt book,1898-1902.,Alphanumerical.,Records charity account receipts between 1898 and 1902.,,Public,
5719,Ogden (Utah). Mayor,Purchasing agents correspondence,1933-1935.,Alphanumerical.,This series contains correspondence to/from the Ogden Mayor's office and purchasing agents.,,Public,
5751,Ogden (Utah). Mayor,City committees and commissions minutes,1889-1894.,None.,"Contains minutes of Public Buildings and Grounds; Fire Dept.; Special Committee; Ogden Gas\, Light\, & Fuel Co.; Special Committee on Weber Bridge; Police Commission; Special Committee on Calvert Case; Jail Furnishings; Hospital Furnishings; and Mayor.",,Public,
5764,Ogden (Utah). City Attorney,Civil court cases tried register,1931-1934.,Chronological by date.,This series is comprised of a register documenting civil court cases brought to the municipal and/or district court level by the Ogden Attorney.,,Public,59 microfilm reels
5774,Ogden (Utah). City Auditor,Financial record,1852-1868.,Alphanumerical.," These records are of a general nature but reflect the time period and the financial transactions of which there are very few other records.,These are statistical reports on the financial affairs of the entire municipality. ""Within 180 days after the close of each fiscal year the city recorder or other delegated person shall present to the governing body an annual financial report prepared in conformity with generally accepted accounting principles\, as prescribed in the Uniform Accounting Manual for Utah cities (UCA 10-6-150 (2009)). ""Copies of the annual financial report....shall be filed with the state auditor and shall be filed as a public document in the office of the city recorder"" (UCA 10-6-150 (2009)).",,Public,
5732,Ogden (Utah). Justice of the Peace,Fine and forfeiture lists,"1921-1924, 1926-1934.",Alphanumerical.,"Includes a list of fines and forfeitures for January 1921-December 1924\, January 1926-December 1934.",,Public,
5760,Ogden (Utah). Mayor,Register of papers and documents in recorders' and auditors' offices,1897-1923.,Alphanumerical,Register of papers filed in the auditor's and recorder's offices.,,,
5785,Ogden (Utah). Mayor,Streets plans and inter-urban account book,1930-1931.,Alphanumerical,,Permanent. Retain for 1 year(s),,
5776,Ogden (Utah). Mayor,Budget ledger,1919-1923.,Alphanumerical.,Contains budget information from the Ogden Mayor's office.,,Public,
5802,State Building Board,State agency building blueprints,1940-1967.,Alphanumerical.,"Aperture cards contain building board drawings for the College of Eastern Utah\, Dixie College\, Daughters of the Utah Pioneers\, Employment Security\, fairgrounds\, governor's residence\, Health Department\, historical society\, juvenile court\, National Guard\, prison\, school for the blind\, Snow College\, Southern Utah State College\, Training School\, Salt Lake county welfare building\, School for the Deaf\, Utah State University Dormitories. There are also blueprints for the planned state prison dating from the 1940s.",,Public,35 microfilm reels
5854,National Guard,Morning reports,1950-1984.,Alphanumerical,Attendence records at weekend training to show strength accounting and correct duty status of each member. The morning reports were phased out beginning in 1973 and replaced by SIDPERS C-27.,,Public,81 microfilm reels
5881,Cache County (Utah). County Surveyor,Resource map,1913.,Alphanumerical.,"These maps show Cache County resources\, cities\, plats\, physical features\, etc.",,Public,0.20 cubic foot
5851,School and Institutional Trust Lands Administration,Burtners Dam listing of piles,1909.,Alphanumerical,,Retain permanently,,
5868,Utah State Agricultural College,Experiment station location maps,1934-1947.,Alphanumerical,,Permanent. Retain until final action,,
5879,Cache County (Utah). County Surveyor,Plat maps,none,none,"Plat maps from around the county\, including Providence and Smithfield areas.",Retain permanently,Public,
5887,Centerville (Utah),Centerville waterworks map,1916.,Alphanumerical,Map of Centerville showing location of water mains in distributing system.,Permanent. Retain for 1 year(s),,
5891,Garfield County (Utah). County Surveyor,Plat maps,undated,Alphanumerical,plat maps,Retain permanently,Public,
5915,Sevier County (Utah). County Engineer,Piute project maps,undated,Alphanumerical,Maps show traverse and right-of-way of the Sevier valley canal enlargement.,Retain permanently,,
5928,Utah County (Utah). County Surveyor,Plat maps,1877-,chronological,"These maps provide an overview of all incorporated and unincorporated areas of the county. They are used for reference purposes. Since many small communities cannot afford to have maps drawn some county surveyors provide this service. These maps serve as a basic representation of locations showing township\, range\, sections\, streets\, roads and blocks. In most counties\, larger communities provide their own maps.",Permanent. Retain until superseded,Public,4 microfilm reels
5888,Duchesne County (Utah). County Commission,Geological map,undated,,"Geologic map of Duchesne River area\, Wasatch and Duchesne counties.",Retain permanently,,
5897,Iron County (Utah). County Surveyor,Base maps,undated,,"This series contains maps with information pertaining to township\, range\, roads\, cities\, towns\, etc.",Retain permanently,Public,
5911,Sanpete County (Utah). County Surveyor,Contour maps,undated,,"This series contains maps with information pertaining to railroads\, cities\, towns\, reservoirs\, canals\, roads\, rivers\, etc.",Retain permanently,,
5922,Uintah County (Utah). County Clerk,Ouray valley irrigation project maps,1912.,Alphanumerical by,,Permanent. Retain for 1 year(s),,
5896,Iron County (Utah). County Surveyor,Plat maps,undated,,"These plat maps contain information pertaining to name of owner\, township\, range\, section\, and block numbers.",Retain permanently,Public,
6000,Salt Lake City (Utah). Division of Building Services and Licensing,Miscellaneous plans and correspondence,1954-,Alphanumerical by address,"These are files containing small plans\, compliance notices and other correspondence. When minor changes were requested in building plans\, preliminary designs were removed from plan files and filed with related correspondence. These files include correspondence\, small building plans\, and compliance notice\, a specific type of correspondence\, detailing any code violations which must be corrected before structure could pass inspection.",Retain for 10 year(s),,
6020,Sevier County (Utah). County Recorder,Abstracts records,i 1872-1981.,"Numerical by book number, thereunder by page number","The county recorder creates abstracts that contain the history of property ownership by providing a true chain of title by geographical location. They contain the date and character of instrument\, book and page number where instrument was recorded\, entry number of instrument\, and legal description.",,Public,22 microfilm reels
6013,Department of Human Services.$bDivision of Substance Abuse and Mental Health.$bState Hospital,Research Committee minutes,1983-2004.,Chronological,"The committee reviews requests by anyone who wishes to do research on the facility or an employee (past or present). The petitioner must follow the established guidelines when approaching the committee with a request. If the request is granted\, the individual appears before the committee for a review to ensure that they adhering to the guidelines established by the Hospital. The committee reviews all final studies\, research\, reports\, findings and conclusions. This series includes names of individuals present\, date of meeting an patient treatment.",Permanent. Retain for 5 year(s),Private,
6025,Juab County (Utah). County Recorder,Abstracts records,i 1870-,"Numerical by range, township, section, block, and lot","The county recorder creates abstracts that contain the history of property ownership by providing a true chain of title by geographical location. They contain the date and character of instrument\, book and page number where instrument was recorded\, entry number of instrument\, and legal description.",Retain permanently,Public,62 microfilm reels
6009,Department of Health and Human Services. Division of Substance Use and Mental Health. State Hospital,Pharmacy and Therapeutics Committee meeting records,2000-,Chronological,"The Pharmacy and Theraputics Committee provides oversight of patient medical treatment. Meeting minutes document the committee's discussion of issues relating to medications\, and may include additions or deletions to the hospital formulary\, reviews of medication error and adverse drug reaction reports\, and pharmacy budget reviews. Records include meeting agendas\, approved minutes\, and supplemental materials used for discussion\, which may contain patient information.",Permanent. Retain for 5 year(s),Public,
6032,Sevier County (Utah). County Recorder,Assessment index,1895-,Alphanumerical,,Retain permanently,,
6095,Salt Lake County (Utah). County Clerk,Foreign corporations index,1891-1961.,Alphabetical by first letter of corporation name.,"The alphabetical index to foreign incorporation records was created by the Salt Lake County Clerk to facilitate access to the incorporation case files. Each entry includes the following information: name of the corporation\, case number\, amendments\, corporate name changes\, name changes of agents representing the corporation in Utah\, and dissolutions or withdrawal decrees.",,Public,
6038,Carbon County (Utah). County Clerk,Cemetery records index,undated,Alphanumerical,,Retain permanently,,
6084,Box Elder County (Utah). County Recorder,Deed index,1924-1968.,None,,,,3 microfilm reels
6108,Ogden (Utah). Justice of the Peace,City dockets,1902-1927.,Numerical by case number assigned chronologically.,Log of actions taken in cases of offenses against municipal ordinances or minor civil claims heard before the justice of the peace.,,Public,
6043,Kane County (Utah). County Treasurer,Tax assessment rolls indexes,1888-,Alphanumerical,,Retain permanently,,
6081,Weber County (Utah). County Recorder,Deeds,i 1852-1908; 1946-195?; 1977-1984.,"Numerical by book number, thereunder by page number","These are recorded copies of various types of deeds registered with the county recorder that show land ownership. Types of deeds may be sheriff\, administrator\, quit claim\, guardian\, probate\, mayor\, and trust deeds.,Information recorded includes entry number; date of deed; names of grantor and grantee\, legal description of property; consideration given for the property; signatures; and date recorded.",,Public,89 microfilm reels
6091,Nephi (Utah). City Recorder,Election registers,undated,Alphabetical by surname,This is a list of each citizen that is eligible to vote and has register in his/her voting district within the city. Registration of voters is performed before elections and does not indicate that a citizen has voted.,Permanent. Retain until administrative need ends,,1 microfilm reel
6106,Ogden (Utah). City Attorney,Docket book index,1878-1896.,Alphanumerical,,,,1 microfilm reel
6123,Board of Regents (Utah),Teller Training Institute files,1985-1988.,"Chronological by year, thereunder alphabetical","These files are created by the Teller Training Institute to monitor their students' progress. Individual files are kept on each student. Information includes instructor's evaluation\, contact and referral sheet (vita)\, job search and career counseling policy\, student personnel file\, mock interview evaluation\, student index card\, application enrollment agreement\, progress sheet\, and graduate's confidential data sheet. These files have become the property of the State Board of Regents in accordance with UCA 53B-5-109.",Retain for 75 year(s),Private,
2143,State Board of Land Commissioners,Land correspondence,1905-1918.,Alphanumerical,"Random correspondence jammed into a box with other series. Includes Federal Land Bank transmittal letters (1914)\, coal land classification (1907)\, watershed correspondence and affidavits (1909)\, unsold lands in forest reserve areas (1905)\, and land patent protest (1918).",Permanent. Retain for 1 year(s),Public,
2258,Weber State College,Financial reports,1940-1969.,Alphanumerical.,,Retain until final action,,
2281,State Prison,Paid receipts,1973-1977.,Alphanumerical,,Permanent. Retain for 1 year(s),,
2340,Utah State Tax Commission. Property Tax Division,Land patent certificates from Bureau of Land Management,1954.,Numerical by certificate number.,"Certificates of land patents issued by the Bureau of Land Management to ranchers for grazing privileges. For a short period of time the state Tax Commission retained copies of these certificates for taxation purposes. They contain the certificate number\, year\, legal description of land\, terms of patent\, and party's name.",Permanent. Retain for 1 year(s),Public,
2316,Utah State Tax Commission. Administration Division,County taxing district records,1930-1969.,Chronological.,"These records document market values\, assessments\, and data used by the Tax Commission to calculate tax rates and liabilities. Information includes records from the Tax Commission and other county assessors regarding motor vehicles\, common carriers\, personal and real property\, utilities\, and irrigation. They contain ledgers\, appeals\, correspondence\, tax rates\, data\, and information from businesses listing their assets and inventories. The information is now collected by the individual counties.",,Public,
2363,Utah. Banking Dept.,Deseret National Bank records,1910-1939.,Alphanumerical,"These records include creditors claims with account books\, tellers blotters\, stockholders registers\, depositors lists\, minute books\, dividend registers\, and general ledgers.",Permanent. Retain until final action,,
2322,Utah State Tax Commission,Tax settlement compromise register,1931-1935.,Chronological.,"This is a record of settlement of tax appeals and the decision rendered. Recorded information includes: name\, address\, location of property\, type of property\, area\, total taxes\, recommendation of county commission\, date\, and final action taken by the state tax commission.",,Private,
2353,Utah State Tax Commission. Property Tax Division,County board of equalization minute indexes,1933-1948.,"Chronological, thereunder alphabetical by county","These are indexes to hearings from various counties dealing with property tax issues. They contain the county name\, property description\, owner's name and address\, and transcript page number.",,Public,
2417,Department of Corrections. Young Adult Correctional Facility,General order files,1989-2014.,None,"Policies and procedures that govern the operation and administration of various programs within the Department of Corrections. Topics may include offender treatment\, prison security\, employee training\, etc. The series may contain post orders\, special orders\, directives\, plans\, reports\, memorandum\, forms\, etc.",Permanent. Retain until superseded,Public,
2415,Utah State Tax Commission. Administration Division,County tax ledgers,1896-1903.,Alphanumerical,,,,
2489,Treasurer,Certificate of claims and warrants register trust account book,1936-1938.,,"The page headings read\, ""State Board of Examiners\, Certificate of Claims and State Treasurer Warrant Register\, Trust Account\, National Industrial Recovery Highway Fund"". Information recorded in this register includes: letter number\, date\, voucher number\, name of payee\, amount\, state treasurer warrant number\, month redeemed\, and authorizing signatures.",,Public,
2495,Treasurer,State agency general fund ledger,1887-1912.,Alphanumerical,Ledgers showing receipts and expenditures for various agencies. 1887-1890; 1911-1912,,Public,
2554,Division of Medical Care and Facilities,Nursing home regulation case files,1958-1977.,Alphanumerical,,,,
2575,Department of Public Welfare,Accounts and Research Bureau correspondence,i 1967-1978.,Alphanumerical,"Correspondece regarding bookkeeping\, expenditures\, vouchers\, etc. from the accounts and research section\, most often with the counties.",,Public,
2587,State Mental Hospital,Investigative reports,1898-1967.,Alphanumerical,"Investigative reviews and surveys of the State Hospital\, usually by outside psychiatric or mental health agencies.",,Public,
2539,Department of Health. Nursing Section,Correspondence,1959-1964.,Chronological by date.,Contains nursing correspondence from the Health Department.,,Public,4 microfilm reels
2601,Department of Public Welfare,State training school audit reports,i 1958-1967.,Alphanumerical.,Fiscal audits 1958-1967.,,Public,
2626,Tuberculosis Hospital,Miscellaneous expenditure vouchers,1966-1967.,Alphanumerical.,,,,
2573,Department of Public Welfare,Correspondence,i 1934-1966.,Alphanumerical,"Includes general administrative correspondence; correspondence with the state training school; the tuberculosis sanitorium; the US Department of Labor; and the US Department of Health\, Education and Welfare.",,Public,1 microfilm reel
2568,Department of Public Welfare,Salt Lake County welfare building correspondence,i 1960-1967.,Alphanumerical,Correspondence regarding current condition of facilities and proposed new building for public welfare.,,Public,
2600,Department of Public Welfare,Administrative records,i 1960-1967.,Alphanumerical.,"Training school minutes\, building needs\, sterilization hearings\, student psychological evaluations\, special investigation hearing\, etc. Tuberculosis hospital records also included. Publications: Utah's retarded can be helped 1967; The Demand for a More Effectual Program for the Social Control of the Mentally Defective 1940; the Aims\, Objectives\, and Needs of the Utah State Training School; A quiet voice.",,Public,
2597,Utah State Industrial School,Heat plant correspondence,1910-1911.,Alphanumerical,"Correspondence\, invoices\, etc. regarding the heating plant at the industrial school.",,Public,
2614,Department of Corrections. Young Adult Correctional Facility,Special orders,1989-2014.,None,"Policies and procedures that govern the operation and administration of various programs within the Department of Corrections. Topics may include offender treatment\, prison security\, employee training\, etc. The series may contain post orders\, special orders\, directives\, plans\, reports\, memorandum\, forms\, etc.",Permanent. Retain until superseded,Public,
2620,Tuberculosis Hospital,Audit reports,1950-1965.,Alphanumerical.,Report prepared by internal or external auditors as a result of a financial audit.,Permanent. Retain for 1 year(s),Public,
2629,Bureau of Children's Services,Invoices,1946-1956.,Alphanumerical.,Requests from state agencies to the Division of Finance to pay vendors for supplies and/or services the vendors have provided to the agencies.,,Public,
2613,Department of Corrections. Young Adult Correctional Facility,Speaking engagement request files,1989-2014.,None,"Speeches\, addresses\, and comments. Remarks made at formal ceremonies and during interviews by heads of agencies or their senior assistants concerning the programs of their agencies. The format selected may be paper\, video tape\, motion picture film\, etc.",Permanent. Retain for 7 year(s),Public,
2625,Tuberculosis Hospital,Invoices,1961-1967.,Alphanumerical.,,Permanent. Retain for 1 year(s),,
2655,Public Welfare Commission,Federal commodities allotment notices,1957-1959.,Alphanumerical,,Permanent. Retain for 1 year(s),,
2684,Department of Public Welfare,Child placement correspondence,i 1964-1965.,Alphanumerical,,,,
2722,Department of Public Welfare,Accounts and Research Bureau records,1946-1959.,Alphanumerical,,,,
2756,Division of Health,Federal health assistance programs contracts,1970-1973.,Alphanumerical,,,,
2790,Department of Social Services. Office of Community Operations,Community operations office correspondence,1975-1978.,Alphanumerical,,,,
2730,Public School Survey Commission,Public school survey records,1952.,Alphanumerical.,"These surveys were given to teachers\, school personnel\, and pupils. Included are checklists and comments on school practices and policy along with demographic information.",,Private,
2768,Public School Survey Commission,Administrative records,1951-1956.,Alphanumerical,,,,
2796,Department of Human Services,Public information files,1973-,Alphanumerical,"Correspondence\, newspaper clippings\, press releases\, forms\, and records pertaining to agency functions and activities.",Retain for 3 month(s),Public,
2681,Department of Corrections. State Women's Prison,Inmate files,1989-2014.,None,"These records document the prison history of an inmate. They include committment papers\, incident reports\, treatment plans\, correspondence\, contracts\, Parole Board results\, and other related records.",Permanent. Retain until administrative need ends,Public,
2705,Public School Survey Commission,Teachers checklist on school practices,1952.,Alphanumerical,,Permanent. Retain for 1 year(s),,
2736,Department of Public Welfare,State agency correspondence,1949-1968.,Alphanumerical,,,,
2771,Department of Public Welfare,Adoption studies acknowledgments,1950-1952.,Alphanumerical,,,,
2723,Department of Public Welfare,Emergency payment reimbursement receipt,1957-1959.,Alphanumerical,,Permanent. Retain for 1 year(s),,
2775,Utah. Department of Social Services,Administrative Service Bureau contract files,1957-1977.,Alphanumerical.,,,,
2822,Department of Health,Conference and travel records,1969-2015.,Alphanumerical,"This series consists of records pertaining to conferences which are sponsored by the Health Department. Information may include agenda of presentations\, conference proposals\, travel records\, correspondence\, and other related documents.",Permanent. Retain for 1 year(s),Public,
2734,Public School Survey Commission,Publications,1952-1940.,Alphanumerical,,Permanent. Retain for 1 year(s),,
2750,Department of Public Welfare,County welfare case files,1936-1942.,Alphabetical by applicant surname,These files contain applications for welfare assistance for residents of Cache and Rich Counties. They were processed by the county and submitted to the state office. These files are a representative sample.,,,
2770,Department of Health and Human Services. Division of Child and Family Services,Nursery school case files,1966.,,,,,
2815,Department of Public Welfare,State hospital administrative reports,1955-1956.,Alphanumerical,,,,
2840,Judicial Council. Board of Juvenile Court Judges. Juvenile Court (Third District),Minute books,1909-1929.,Alphanumerical,,,Exempt,
2886,Sevier County (Utah). County Recorder,Greenbelt index,1984-,"Chronological, thereunder alphabetical by name","This is an index of appplications forms are used to request taxation under the Farmland Assessment Act which allows for the assessment of agricultural land on the basis of its productive value rather than its market value. ""The owner of land eligible for valuation [under the Farmland Assessment Act] must submit an application to the county assessor of the county in which the land is located"" (UCA 59-2-508 (1995)). The are recorded by county recorder.",Retain permanently,Public,
2834,Department of Public Welfare,Expenditure of funds ledgers,1940-1948.,Alphanumerical,,,,
2838,Department of Human Services,Fiscal records,1969-1970.,Alphanumerical,,Permanent. Retain for 1 year(s),,
2875,Carbon College,Catalogs,i 1939-1964.,Alphanumerical,This series contains catalogs for courses offered at Carbon County Junior College.,,,
2940,Division of Medical Care and Facilities,Medical Provider Certification Bureau administrative records,1974-1993.,alphanumerical,,,,
2908,Utah. Department of Social Services,Director's office files,1973-1982.,Alphanumerical,"This series contains correspondence\, reports\, audits\, proposals\, awards\, studies\, bulletins\, etc.",,Public,
2958,Tooele County School District (Utah),Receipt register,1984-,Numerical by receipt number,"This is a monthly computer report of all cash receipts issued by the district. It includes receipt number\, date of receipt\, account number\, description of account\, source of funds\, amount of receipt\, and totals.",Retain for 4 year(s),Public,
2257,State Prison,Paid vouchers,1974-1977.,Alphanumerical,,Permanent. Retain for 1 year(s),,
2328,State Board of Equalization,Apportionment notices,1911-1913.,Alphanumerical,,,,
2330,Utah State Tax Commission. Administration Division,Tax rate adjustment records,1899-1900.,Chronological.,"Notices\, broadsides\, and minutes of school and local tax rate adjustment hearings as required by the Board of Equalization for Salt Lake County. They contain announcements of meetings\, broadsides\, minutes of meetings and hearings\, lists of officers and the official tax rate adopted.",,Public,
2421,Utah State Tax Commission. Administration Division,Court briefs,1930-1970.,Alphanumerical.,This series contain briefs from the United States Supreme Court and the Utah Supreme Court pertaining to court cases which involved the Tax Commission.,,Public,
2447,State Board of Equalization,Public utility apportioned assessments books,1898-1911.,Chronological,"For each railroad or other utility company\, shows how taxes were apportioned to each county.",,Public,
2438,State Board of Equalization,Circular letters,1892-1903.,Alphanumerical,,,,
2446,Utah State Tax Commission. Property Tax Division,Oregon Shortline Railroad company warranty deed and Federal Farm Loans summary report,1930-1931.,Alphanumerical.,These deeds and loan summary reports document land which is owned and used by the Oregon Shortline Railroad. They contain deeds and a summary loan report. The Tax Commission no longer adds to this record series as of 1931. The current warranty deed information is collected by the counties.,,Public,
2530,Agricultural College of Utah,Board of Trustees reports,1899-1908.,Alphanumerical,,Permanent. Retain until final action,,
2579,Department of Public Welfare,Retirement earnings report,i 1964-1967.,Alphanumerical,"These are copies of retirement earnings reported to the State Retirement Office by the department. For each employee\, the report lists annual earnings and deductions.",,Private,
2582,Department of Public Welfare,Financial records,i 1930-1967.,Alphanumerical,"Includes memoranda\, audit reports\, financial reports and records including those pertaining to the State Hospital.",,Public,
2541,Department of Corrections. Young Adult Correctional Facility,Post orders,1989-2014.,None,"Policies and procedures that govern the operation and administration of various programs within the Department of Corrections. Topics may include offender treatment\, prison security\, employee training\, etc. The series may contain post orders\, special orders\, directives\, plans\, reports\, memorandum\, forms\, etc.",Permanent. Retain until superseded,Public,
2572,Department of Health and Welfare,Reorganization records,1963-1969.,Alphanumerical,,,Public,
2487,Treasurer,Income tax distribution ledgers,1936-1942.,Alphanumerical,,Permanent. Retain for 1 year(s),,
2556,Department of Corrections. Young Adult Correctional Facility,Inmate files,1989-2014.,None,"Documents the prison history of an inmate. Includes commitment papers\, admittance and assessment records\, Parole Board results\, incident reports\, contracts\, treatment plans\, pre-release agreements\, detainers\, disciplinary reports\, education and work records\, correspondence\, and other related records.",Permanent. Retain for 1 year(s) after separation,Public,
2527,Utah State University,University building equipment submittal reports,1959-,Alphanumerical,,Permanent. Retain until final action,,
2555,Department of Human Services,Nursing home annual financial statements,1976-2009.,Alphanumerical,Annual reports and financial statements from nursing homes.,Permanent. Retain for 1 year(s),Public,
2595,Tuberculosis Hospital,Tuberculosis hospital minutes,i 1945-1967.,Alphanumerical.,,,,
2622,Tuberculosis Hospital,Budget and fiscal records,1961-1967.,Alphanumerical.,,,,
2564,Utah. Department of Social Services,Administrative records,1967-1971.,Alphanumerical,"Contains information on the food stamp program\, minutes of executive staff meetings\, minutes of the Salt Lake County welfare board\, minutes of the state welfare board\, information on the Manpower project\, etc.",,Public,
2592,Utah State Industrial School,Board minutes,1888-1941.,Chronological by meeting date.,Minutes of the industrial school board of trustees and officers. The minutes document activities at the reform school.,,Public,1.40 cubic feet 4 microfilm reels
2619,Tuberculosis Hospital,Admission applications and petitions,1940-1953.,Alphanumerical.,This series contains petitions for approval of application to the Tuberculosis Hospital.,,Private,
2628,Tuberculosis Hospital,Revolving fund checkbooks,1952-1954.,Alphanumerical.,,Permanent. Retain for 1 year(s),,
2624,Tuberculosis Hospital,Inter-account bills,1965-1966.,Alphanumerical.,,Permanent. Retain for 1 year(s),,
2649,Department of Public Welfare,Tuberculosis hospital administrative records,i 1964-1967.,Alphanumerical,,Permanent. Retain for 1 year(s),,
2689,Public Welfare Commission,Public assistance statistical data records,1952-1962.,Alphanumerical,,Permanent. Retain for 1 year(s),,
2616,Tuberculosis Hospital,Admissions list,1961-1966.,Chronological by date.,"This series contains a listing of people admitted to the Tuberculosis Hospital with information pertaining to name\, case number\, medical condition and date of admission.",,Private,
2647,Labor Commission. Occupational Safety and Health Division,Radiation lab reports,1967-1969.,Alphanumerical,,Permanent. Retain for 1 year(s),,
2663,Department of Public Welfare,Employment relief claims register,i 1941-1942.,Alphanumerical,,,,
2685,Department of Public Welfare,Public relief statistical reports,1938-1946.,Alphanumerical,,,,
2713,Department of Public Welfare,Juvenile court referrals,1950-1967.,Alphanumerical,,Permanent. Retain for 1 year(s),,
2746,Public Welfare Commission,Appeals Committee hearings transcripts,1941-2015.,Alphanumerical,,Permanent. Retain for 1 year(s),,
2658,Department of Public Welfare,Medical assistance applications,1957-1958.,Alphanumerical,,Permanent. Retain for 1 year(s),,
2704,Governor's Committee on Children and Youth (1961-1969),Administrative records,1963-1970.,Alphanumerical.,"These are pink copies of correspondence. Included are newspaper clippings\, organizations charts\, meeting notes\, questionnaire returns and reports.",,Public,
2718,Department of Public Welfare,Complaints and field reports correspondence,1934-1945.,Alphanumerical,,,,
2670,Bureau of Children's Services,Children's Aid Society correspondence,1949-1962.,Alphanumerical,,Permanent. Retain for 1 year(s),,
2709,Department of Public Welfare,County welfare administrative records,1957-1958.,Alphanumerical,,,,
2757,Department of Corrections. State Women's Prison,General orders,1989-2014.,None,"Policies and procedures that govern the operation and administration of various programs within the Department of Corrections. Topics may include offender treatment\, prison security\, employee training\, etc. The series may contain post orders\, special orders\, directives\, plans\, reports\, memorandum\, forms\, etc.",Permanent. Retain until superseded,Public,
2791,Department of Social Services. Division of Family Services.,Research project progress reports,1971-1972.,Alphanumerical,These are records of various research progress reports used to investigate services and programs.,,Public,
2741,Department of Public Welfare,Quality control statistical survey data,1965-1966.,Alphanumerical,,Permanent. Retain for 1 year(s),,
2814,Department of Public Welfare,Welfare information correspondence,1940-1947.,Alphanumerical,,,,
2824,Department of Social Services. Office of Assistance Payments,Assistance Payments Office correspondence,1970-1973.,alphanumerical,,,,
2763,Department of Corrections. State Women's Prison,Administrative staff meeting minutes,1989-2014.,None,"These are the minutes of various committees and staff meetings held within the Department. Examples include staff meetings\, Supervisor's meetings\, Parole Staff\, Director's meetings\, Correctional Advisory Council\, and the Information Committee. The minutes may include the date and time of the meeting\, the agenda\, names of attendees\, a summary of all matters proposed\, discussed or decided\, and a record of any votes taken during the meeting.",Permanent. Retain for 5 year(s),Public,
2833,Department of Public Welfare,Monthly statistical summary reports,1943-1948.,Chronological,"This series contains statistical reports with information pertaining to applications for assistance\, case turnover\, recipients\, payments to recipients\, and reasons for assistance.",,Public,
2842,Department of Health and Welfare,Food Stamp working papers,1967-1968.,Alphanumerical,,Permanent. Retain for 1 year(s),,
2858,Sevier County (Utah). County Recorder,Oil and gas lease index,1984-,"Chronological, thereunder alphabetical by name.","These are copies of recorded instruments of ""a miscellaneous character not otherwise provided for"" (UCA 17-21-6(1)(i)(2011)). The index contains the date of recording\, entry number\, book and page\, kind of instrument\, from\, to\, and parties.",Retain permanently,Public,
2883,Utah Tech University (Utah),Deed to Dixie College,1933.,Alphanumerical.,This is a copy of property deeded to Dixie College.,Permanent. Retain until administrative need ends,Public,
2920,Utah. Department of Social Services,Drug clinic discharge data,1974-1975.,Alphanumerical,,Permanent. Retain for 1 year(s),,
2906,Utah State Tax Commission. Processing Division,Exemption rulings for non-profit corporation records,1949-,Alphabetical by business name,"This is a record of the Tax Commission rulings on corporations in the state. The information indicates whether corporations are taxable or tax exempt. This record is based on guidelines from UCA_59-7-105_(1991). Information includes petitions\, correspondence\, income reports\, copies of tax returns\, applications\, investigations materials\, memoranda\, preliminary recommendations\, articles of incorporation\, lists of share holders\, corporate officers\, corporation's name and address\, date of incorporation\, account number\, and the final tax status ruling.",Retain for 6 year(s) after final action,Protected,
2899,Utah. Banking Dept.,Columbia Trust Company records,1915-1939.,Alphanumerical.,"These records include general ledgers\, dividend registers\, checking account sheets\, and canceled checks.",Permanent. Retain until final action,Public,
2910,Department of Human Services,Intermountain pediatric study research,1975-2009.,Alphanumerical,Studies of pediatric patients undertaken in the intermountain area.,Permanent. Retain for 1 year(s),Private,
2931,Department of Human Services,Health attitudes in Utah,1972-2009.,Alphanumerical,,Permanent. Retain for 1 year(s),,
2942,Department of Human Services,Title twenty correspondence,1976-2009.,Alphanumerical,,,,
2932,Department of Public Welfare,Board on Alcoholism minutes,1947-1957.,Alphanumerical,,Permanent. Retain for 1 year(s),,
2981,Department of Transportation. Engineering & Operations. Operations. Aeronautics,Search pilot designation applications,1962.,Alphanumerical,"These records were created by the Civil Air Patrol\, part of the United States Air Force. Aeronautics only receives phone calls about their activities now.",,Public,
4201,District Court (Fourth District),Grand jury report book,1893.,Alphanumerical.,,Permanent. Retain for 1 year(s),,
4361,Department of Social Services. Office of Community Operations. District 2N,Executive correspondence,1980-1988.,Alphabetical by bureau.,"Records not duplicated elsewhere that document how the office is organized and how it functions\, its pattern of action\, its policies\, procedures and achievements.",,Private,
4408,State Prison,Payroll registers,1965-1967.,Alphanumerical,"This register is a numerical listing by check number and agency codes of all payroll checks issued by the county. It includes code\, date\, warrant number\, name of employee\, social security number\, types and amounts of individual deductions\, and may include hourly rate\, and number of hours worked. Though this register is frequently used to reference specific payroll checks\, it might be the only record of employee salaries and would then serve the same retirement purpose as the Employee earnings history files.",Retain for 65 year(s) after separation,Private,
4259,Salt Lake County (Utah). County Treasurer,Delinquent taxes register,1878-1882.,Alphanumerical,,,,
4447,Ogden (Utah). Mayor,Ogden city directory,1939-1975.,Alphanumerical,,Permanent. Retain for 1 year(s),,
4441,Ogden (Utah). Mayor,License collection register,1910-1918.,Alphanumerical.,This series contains a license collection register kept by the Ogden Mayor.,,Public,
4481,South Summit School District (Utah),Financial records,1923-1957.,Alphanumerical,,,,9 microfilm reels
4483,Bountiful (Utah),Individual payroll records,1952-,Alphanumerical,"These files contain memoranda\, copies of payrolls\, checklists\, and related certification sheets. They also include security copies of documents prepared or used for disbursement\, along with supporting documentation. Please refer to Schedule 8\, Item #4 ""Employee Earnings History Files\,"" if an earning history file/card is not maintained.",Retain for 3 year(s),Private,
4631,Salt Lake City (Utah). City Court,Bail deposits account books,1918-1930.,Alphanumerical,,Permanent. Retain for 1 year(s),,
4635,Pleasant Grove (Utah),Scrapbooks,1934-,Chronological,"These are a chronological record of the municipality or individual municipal departments which include photographs\, newspaper clippings and other items pertaining to the activities\, actions and reactions of citizens.",Retain permanently,Public,1 microfilm reel
4597,Salt Lake City (Utah). City Engineer,Traffic survey analysis,1928-1929.,None,Drawings and text describing traffic flow and patterns in the Salt Lake area. Shows main streets and intersections most heavilyused.,,Public,
4628,Salt Lake City (Utah). City Attorney,Police court dockets,1896-1898.,numerical,"Information in these attorney docket books is recorded under the following column headings: case number\, date of complaint\, name of defendant\, offense\, defendant's occupation\, residence and place of business\, officer making arrest\, witnesses for city\, witnesses for defendant\, judgment\, bail\, appeal\, and remarks. Separate volumes have been identified for 1896 (2 January-31 December)\, 1897 (1 January-31 December)\, and 1898 (3 January-31 December). The volumes document the attorney's activities in the police court (the criminal section of a justice of the peace court).",,Public,
4667,Salt Lake County (Utah). Justice of the Peace (Fourth Precinct : 1863-1902),Civil case docket books,i 1874-1902.,Alphanumerical,,,,
4699,Division of Medical Care and Facilities,Hospital construction project report,1966-1969.,Alphanumerical,,,,
4794,Department of Public Welfare,Fair hearing reports,1958-1967.,Alphanumerical,,Permanent. Retain for 1 year(s),,
4873,Utah State Tax Commission. Auditing Division,Withholding statements,1975-,Chronological,"These are copies of annual W-2's filed by employers listing employees' amount paid and withholding of taxes. The Tax Commission uses these Withholding statements to match the withholding amounts submitted by the employee in connection with amount collected. UCA 59-10-402(1)(1990)\, requires all employers' to ""deduct and withhold from wages an amount to be determined by a commission"". 31 CFR Ch.II-215.9(1990)\, stating that agencies may require employees' to complete a withholding statement. Internal Revenue Code 6001(1990)\, requires ""every person liable for any tax imposed by this title\, or for collection thereof\,"" to maintain records\, render such statements\, make such returns and comply with all rules and regulations. Includes name of employer and taxpayer name and address\, income\, state\, local and federal taxes withheld.",Retain for 5 year(s),Private,
4736,Salt Lake County Health Services (Utah),Immunizations records and cards,i 1975-,Alphanumerical,,Permanent. Retain until administrative need ends,,
4863,Utah State Tax Commission. Auditing Division,Mineral production tax returns/withholding statements,1980-,"Chronological, thereunder numerical by internal control number","These are quarterly returns and withholding statements filed by mining and mineral companies. Information includes production amounts and ownership and liabilities. UCA 59-6-103(1990)\, states that the producers of minerals are required to ""deduct and withhold any tax"" and in UCA 59-6-102(1990)\, shall pay the Tax Commission the amounts required from payments resulting from the production of minerals which were made during the preceding calendar quarter. The files contain correspondence\, returns\, statements\, reconciliations and adjustment form. The statement lists owners name\, address\, withholding number\, social security number\, amount due and tax period. This paper record series is filmed in random order as part of,record series 17051\, Business tax microfilm.",Retain for 6 year(s),Exempt,
4914,Salt Lake City (Utah). Commission,Reports,1952-1959.,Alphanumerical,,Permanent. Retain for 1 year(s),,
4763,Salt Lake County (Utah). County Commission,Financial records,"1947, 1951-1952.",Alphanumerical,,,,
4870,Utah County (Utah). County Recorder,Plat maps,1896-,Alphanumerical,"These are plat maps showing property ownership and property lines for real estate within the county. The county recorder ""shall prepare and keep present-ownership maps and plats drawn to a convenient scale\, which shall at all times show the record owners of each tract of land in the county\, together with a description of the tract"" (UCA 17-21-21 (1995)).",Retain until superseded,Public,
4899,Salt Lake City (Utah). City Auditor,Annual financial reports,1914-,Chronological,"These are statistical reports on the financial affairs of the entire municipality. ""Within 180 days after the close of each fiscal year the city recorder or other delegated person shall present to the governing body an annual financial report prepared in conformity with generally accepted accounting principles\, as prescribed in the Uniform Accounting Manual for Utah cities (UCA 10-6-150 (1997)). ""Copies of the annual financial report....shall be filed with the state auditor and shall be filed as a public document in the office of the city recorder"" (UCA 10-6-150 (1997)).",Permanent. Retain until administrative need ends,Public,
4910,Salt Lake City (Utah). City Recorder,Ordinances and resolutions indexes,1872-,Alphanumerical.,"Resolutions and city ordinances governing Salt Lake City are indexed by these volumes (1876-). Included in the series is a single volume scrapbook (1872-76) into which have been pasted newspaper clippings and handwritten copies of ordinances and resolutions\, and newspaper copies of auditor's reports\, notices\, and legal decisions.",Permanent. Retain until administrative need ends,Public,
5008,Department of Corrections,Warrant requests,1989-,Numerical,Requests from state agencies to the Division of Finance to pay vendors for supplies and/or services the vendors have provided to the agencies.,Retain for 1 year(s),Public,
5013,Uintah County (Utah). County Clerk,Publications,undated,Alphanumerical,,Retain permanently,,
5025,Utah County (Utah). County Clerk,Wildlife bounty fund certificates,1903-1930.,Alphanumerical,,,,
5048,Utah County (Utah). School Superintendent,School assessment and allotment ledger,1880-1887.,Alphanumerical,,,,
5059,Leeds (Utah),Reconstruction finance applications,1933.,Alphanumerical,,Permanent. Retain for 1 year(s),,
5050,Utah County (Utah). County Recorder,Mining records,1871-1968.,"Numerical by book number, thereunder by page number","Mining records are kept by the county recorder for the purpose of monitoring and registering mining claims and operations. These records are subdivided into several subseries\, which focus on different stages of the mining industry. The record of mining locations show name of claim and locations; legal description of claim; and the mining district. Proof of labor registers records the work performed on each mine annually by each worker. Placer location notices show name and description of claim. Mining deeds record information affecting the title to the mining property; and abstract of mines records instruments affecting title to patented mining claims which include type of instrument filed with the county recorder.",,Public,56 microfilm reels
5072,Weber County (Utah). Justice of the Peace : 4th Precinct,Civil docket books,1890-1893.,Alphanumerical.,"This series contains the docket books for civil cases heard by the Justice of the Peace (4th precinct) in Weber County. Dockets function as an agenda for the proceedings of the court\, written in abstract or brief form to act as a record of the action relative to each case. The docket generally contains the following information: Plaintiff\, Defendant\, Nature of the Case\, Attorneys for the Plaintiff and Defendant\, Case Number\, Date and Nature of each action taken in the case\, any applicable fees for the action\, along with the judge's disposition of the case.",,Public,
5080,Weber County (Utah). Poundkeeper,Estray pound record book,1884-1890.,Chronological.,"This volume\, dated 1886-1890\, records stray livestock in the pound in Weber County. Loose pages inserted in the front of the book are the estray record for the Wilson Precinct of Weber County\, 1884-1886.",,Public,
5091,Weber County (Utah). County Treasurer,Appropriations and county orders day book,1879-1888.,Alphanumerical,,,Public,1 microfilm reel
5058,Santa Clara (Utah),Reconstruction finance corporation loan application,1933.,Alphanumerical,,,,
5078,Weber County (Utah). Justice of the Peace : Ogden Precinct,Judge Dee's arrests day book,1885-1888.,Alphanumerical.,,,Public,
5099,Weber County (Utah). County Treasurer,Unidentified account book,1884-1887.,Alphanumerical,,Permanent. Retain for 1 year(s),Public,
5071,Weber County (Utah). Justice of the Peace : 2nd Precinct,Civil case docket books,1896-1902.,Alphanumerical.,"This series contains the docket books for civil cases heard by the Justice of the Peace (2nd Precinct) in Weber County. Dockets function as an agenda for the proceedings of the court\, written in abstract or brief form to act as a record of the action relative to each case. The docket generally contains the following information: Plaintiff\, Defendant\, Nature of the Case\, Attorneys for the Plaintiff and Defendant\, Case Number\, Date and Nature of each action taken in the case\, any applicable fees for the action\, along with the judge's disposition of the case.",,Public,
5090,Weber County (Utah). County Clerk,Business firm's affidavits index,undated.,Alphanumerical,,,,
5110,Weber County (Utah). Justice of the Peace : Ogden Precinct,Judge Dee's criminal docket book,i 1888-1902.,Alphanumerical,,Permanent. Retain for 1 year(s),,
5095,Weber County (Utah). Justice of the Peace : 4th Precinct,Judge Wandleigh's civil case docket book,i 1895-1903.,Alphanumerical.,,,Public,
5106,Weber County (Utah). County Clerk,North Ogden deaths register,1905-1932.,Alphanumerical,,Permanent. Retain for 1 year(s),,
5103,District Court (Fourth District),U.S. Commissioner Achilles Perrin's Weber county docket books,1891-1898.,Numerical by case.,"These dockets record actions in cases heard before Commissioner Achilles Perrin in Weber County. Most actions are civil and related to monies owed. The docket records the parties involved\, their attorneys\, and the actions and dates of actions taken in the case.",,Public,
5112,Logan (Utah). Municipal Court,Civil case files,1925-1970.,Numerical by case number.,"Original complaint or summons\, and all legal papers filed through disposition or dismissal of civil cases\, the proceedings between parties wherein rights are enforced or protected\, or wrongs are prevented or redressed\, which cannot legally be called criminal cases\, involving real property and incidents in Logan. Civil cases include suits to recover money.",,Public,
5124,State Prison,Inmate time sheets,1967-,Chronological,Time records for computing payroll of inmates.,Retain for 3 year(s),Public,
5141,District Court (First District : Cache County),Civil case exhibits,1896-,alphanumerical,,Retain for 9 year(s) after case is closed,,
5169,Judicial Council. Board of Juvenile Court Judges. Juvenile Court (Second District),Salt Lake County employer salary ledger,1963-1965.,Alphanumerical,,Permanent. Retain for 1 year(s),Exempt,
5209,State Prison,Recapitulation ledger,"1912-1921, 1947-1949.",chronological by month.,"This ledger details individual items purchased\, cost\, and area (dining room\, blacksmith shop\, garage\, etc.) where used.",,Public,1.00 cubic foot
5108,Weber County (Utah). County Assessor,Property tax record,1869-1870.,Alphanumerical,,Permanent. Retain for 1 year(s),,
5133,Weber County (Utah). Justice of the Peace : 4th Precinct,Judge Wandleigh's criminal docket book,1899-1903.,Alphanumerical,,Permanent. Retain for 1 year(s),,
5145,Weber County (Utah). Clerk of the County Court,Financial ledgers,1861-1872.,Alphanumerical,,Permanent. Retain for 1 year(s),,
5119,State Prison,Inmate payroll records,1963-,Alphanumerical,"Monthly reports giving inmate/resident number\, name\, pay rate\, and job title. Also includes individual payment vouchers.",Retain for 3 year(s),Private,
5134,Weber County (Utah). Probate Court,Fee book,i 1890-1893.,Alphanumerical,,,,
5769,Ogden (Utah). City Attorney,Transcripts,1931-,Alphanumerical,"These case files document significant civil court cases in which the municipality is a party or represents the interests of the State of Utah. They include case number\, plaintiff\, defendant\, nature of case\, attorney's notes\, related correspondence\, and final verdict. This information is largely duplicated in court files and could be weeded after the case is closed.",Retain permanently,Protected,
5783,Ogden (Utah). Department of Health,Reports,1922-1926.,Alphanumerical.,"Monthly and annual reports\, Jan. 1922-Oct. 1926. Gives figures for contageous and infections diseases\, vital statistics\, sanitation\, weights and measurers\, food inspection\, meat inspection\, and milk and dairy food inspections.",,Public,
5865,Board of Regents (Utah). University of Utah. Economic Business Research,Mineral deposit maps,1959-,Alphanumerical,,Retain permanently,,
5874,"Department of Natural Resources. Division of Oil, Gas, and Mining. Oil and Gas Conservation","Oil, gas and pipeline map",1976.,Alphanumerical,,Permanent. Retain for 1 year(s),,
5853,State Land Board,Topographical maps,1856-1963.,Alphanumeric,,Permanent. Retain for 1 year(s),,
5827,Department of Transportation. Office of Planning and Programming,County highway maps,1910-2013.,Alphanumerical by location code,These are county highway maps created by the Planning and Programming Division and sold to the public by Community Relations. The maps are produced to document roads that the state maintains. Each county has its own map. The maps show all public roads that currently exist in the county and some landmarks. Many of these maps were drawn with ink on Mylar and reproduced on paper for sale.,,Public,
5872,Department of Financial Institutions,Bank location maps,1959-,Alphanumerical,,Retain permanently,,
5867,University of Utah (Utah),Anthropology map,undated,Alphanumerical,,Retain until final action,,
5878,Beaver County (Utah). County Surveyor,Plat maps,none,none,"Plat maps around the county including Beaver City\, Milford\, and Minersville areas.",Retain permanently,,
5902,Millard County (Utah). County Surveyor,Water company maps,undated,Alphanumerical by,maps,Retain permanently,Public,
5926,Uintah County (Utah). County Clerk,Vernal area maps,undated,Alphanumerical by,,Retain permanently,,
5937,Weber County (Utah). County Surveyor,Plat and survey maps,undated,,"Survey maps of the county\, including Ogden City area.",Retain permanently,,
5968,Salt Lake City (Utah). City Engineer,Utah Power and Light System Map,undated.,Alphanumerical by,,Permanent. Retain for 1 year(s),,
5892,Garfield County (Utah). County Surveyor,Irrigation project maps,1907-1943.,Alphanumerical,This series contains maps and drawings of irrigation projects in Garfield County. A significant portion of the maps are tied to the Hatchtown Irrigation Project.,Permanent. Retain for 1 year(s),,
5906,State Land Board,Piute pipeline project map,1908.,None.,"In 1907 the Utah Legislature (Laws of Utah\, 1907\, chapter 13) authorized the State Board of Land Commissioners to construct reservoirs in the state for the purpose of storing water. In accordance with this endorsement\, the Board managed the Piute Reservoir Project\, which involved building a reservoir to provide irrigation for 35\,000 acres in Sevier and Sanpete Counties. The documents in this series include a map of the pipeline to be installed for construction of the dam\, and diagrams of culverts designed to channel flood waters.",Permanent. Retain for 1 year(s),Public,
5916,Sevier County (Utah). County Commission,Zoning maps,1965-,,"Official zone map of Sevier County\, Utah adopted by the Board of County Commissioners.",Retain permanently,,
5907,San Juan County (Utah). County Surveyor,Maps,undated,None.,"This series contains maps with information pertaining to irrigation\, canals\, ditches\, surveys\, rivers\, land features\, etc. It appears that these maps were from a survey of the Blanding\, Monticello and Lasal areas. Also included is an aerial photograph mosiac of the San Juan River watershed and a structure contour map with the Big Six Anticline\, Shafer Anticline\, Loackhard Anticline and the Indian Creek Anticline.",Retain permanently,Public,
5929,Utah County (Utah). Planning Commission,City maps.,undated,Alphanumerical by,,Retain permanently,,
5960,Department of Human Services,Bulletins,1978-2009.,Alphanumerical by,Bulletins from department.,Permanent. Retain for 1 year(s),Public,
5923,Uintah County (Utah). County Clerk,Uintah land and water company maps,1890.,Alphanumerical by,,Permanent. Retain for 1 year(s),,
6005,Salt Lake City. Division of Building and Housing Services,Demolition cards,1954-1982.,Alphabetical,"These cards were pulled from the master address index when a building was demolished. Cards provide information on all permits issued and inspections made of building. To avoid confusion with new construction on address site\, cards were stored alphabetically in a dead file. These cards include address\, date\, listing of invoice numbers for permits and inspections of building",Permanent. Retain for 2 year(s),,
6019,Utah State Tax Commission. Processing Division,Motor fuel license files,1979-,Chronological.,"These are applications for licensing individuals wishing to retail motor fuel. UCA 59-13-203(1)(1990)\, requires all distributors of taxable motor fuel to obtain a license to sale motor fuel in the state of Utah. These files include Batch header card and the application for License to Engage in Business as a Dealer in Motor Fuel. Information included on these forms are the dealer's name and address; license number and the date issued; character of the business; business address; whether the business is a sole proprietorship\, partnership\, or corporation; names of the owners or partners; batch number; document count; routing of the batch; type of transaction; amount of increase or decrease of assessment and remittance; and the amount of payment made.",Retain for 1 year(s) after final action,Protected,
6029,Utah County (Utah). County Recorder,Warrants of arrest index,1960-,Alphanumerical,,Retain permanently,,
5939,Weber County (Utah). County Surveyor,Road dedication data,1870-,,"A register which includes road locations\, descriptions\, and maps.",Retain permanently,,
6012,Department of Health and Human Services. Division of Substance Use and Mental Health. State Hospital,Infection Control Committee meeting records,1983-,Chronological,"The Infection Control Committee establishes infection control measures and procedures for discovering and reporting infections for the agency. Records document the creation of policies established to investigate\, control\, and prevent infections in the hospital and include meeting agendas\, approved meeting minutes\, and all supplemental materials.",Permanent. Retain for 5 year(s),Private,
6023,Juab County (Utah). County Recorder,Abstract lost grantee index,1978-1985.,Alphanumerical,,Permanent. Retain for 1 year(s),,
5995,Department of Health. Special Care Administration,Personnel files,1984-1986.,alphabetical,"This is the complete work history of an individual while employed by the state. The information contained in these files includes age\, alcohol or drug addiction\, current and past addresses\, date of birth\, educational level\, employer\, employment history\, ethnic group\, income\, home ownership\, job position information (grade/step\, etc.)\, military service\, name\, name of kin\, national origin\, number of children\, occupation\, occupational licenses\, physical disabilities\, race\, references\, salary\, salary withholdings\, sex\, signature\, social security number\, telephone number\, letters of commendation\, letters of recommendation\, training completion certificates\, application for employment\, and performance appraisals. Actions may include new hire information\, rehire information\, cost of living adjustment\,,promotion\, reinstatement\, transfers from division\, performance increases\, reassignments\, leave without pay status\, productivity increases\, special adjustments\, demotions\, reclassifications\, longevity\, and other specified actions.",Retain until separation,Private,
6028,Utah County (Utah). County Recorder,Apprenticeship index,undated,,,Retain permanently,,
6037,Department of Health and Human Services. Division of Child and Family Services. Sandy Office and Salt Lake Valley Region Administration,Sexual abuse assessment case files,1984-,"Numerical by form number, thereunder alphabetical by victim surname","These files and video tapes are created by contracted providers to document sexual abuse evaluations for use in litigation and court proceedings and to diagnose and suggest treatment for those victims of sexual abuse. They contain interviews with children eighteen and under who are the alleged victims of sexual abuse. The case files are used to support video interviews. These are related to Substantiated child abuse and neglect case files\, 81728. UCA 62A-4-509 (1991)\, specifies that when either an oral or written report of alleged abuse or neglect is received\, the Department of Human Services is obligated to conduct a thorough investigation. The investigation may include an inquiry into the child's home environment\, emotional and mental health\, the nature and extent of injuries\, and his or her physical safety.",Retain for 100 year(s) after case is closed,Controlled,
6047,St. George (Utah). Department of Finance,Tax assessment rolls,i 1893-,"Numerical by book number, thereunder alphanumerical by name",These volumes record the assessment of real and personal property. They are used for taxing purposed by which the city assesses and collect property taxes within municipal boundaries. Each volume contains information such as: name of person; description of real estate; lot number; block number; letter of plat; value of real estate; value of livestock; value of vehicles; value of merchandise; value of stock with national banks; value of merchandise; value of stock with national banks; value of personal property; total value and amount of tax assessed; amount remitted or abated by Board of Equalization; and amount of payment.,Permanent. Retain until administrative need ends,,1 microfilm reel
6101,Millard County (Utah). County Recorder,Grantor and grantee indexes,i 1871-1973.,Alphabetical by name of grantee/grantor or principal party,"These records are used to index all deeds\, final judgenemts\, claims\, patents\, or decrees partitioning or affecting the title as to possession of real property in Millard County as registered with the county recorder. Information includes names of grantee or grantor; date and type of instrument; date of filing; description of property; and volume and page number where the instrument was recorded.",,Public,7 microfilm reels
6042,Duchesne County (Utah). County Treasurer,Tax assessment rolls,1914-,Chronological,"The county treasurer records tax assessments given to individuals and businesses on a yearly basis\, and then records payment of the tax. The assessment rolls show name and address of owner or posessor of property; legal description of the land and valuation of real estate; value of improvement; list of personal property and value; amount of taxes distributed to various taxing units; total amount of taxes; date of payment and remarks. Individuals tax rolls were divided into two categories\, real estate and personal property (which includes all livestock and equipment). Business assessment rolls subdivided based on the type of company and the type of equipment or stock they own. Most companies will have rolling stock (cars or trains)\, building and other,equipment. Public Utilities and Mines are treated separately\, because of the nature of their business. They record all natural resources that the company draws upon\, and are taxed",Retain permanently,Public,104 microfilm reels
6094,Juab County (Utah). County Recorder,Uniform commercial code and financing statements indexes,1966-,Alphabetical by name,,Retain permanently,Public,
6116,Millard County (Utah). County Recorder,Mining records indexes,i 1861-1960.,Alphanumerical,,Retain permanently,,
6049,Utah County (Utah). County Treasurer,Tax assessment rolls,i 1865-,Chronological,"The county treasurer records tax assessments given to individuals and businesses on a yearly basis\, and then records payment of teh tax. The assessment rolls show name and address of owner or poserssor of property; legal description of the land and valuation of real estate; value of improvement; list of personal property and value; amount of taxes distributed to various taxing units; total amount of taxes; date of payment and remarks. Individuals tax rolls were divided into two categories\, real estate and personal property (which includes all livestock and equipment). Business assessment rolls subdivided based on the type of company and the type of equipment or stock they own. Most companies will have rolling stock (cars or trains)\, building and other equipment. Public Utilities and Mines are treated seperately\, because of the nature of their business. They record all natural resources that the company draws upon\, and are taxed accordingly.",Permanent. Retain until administrative need ends,,355 microfilm reels
6086,Juab County (Utah). County Recorder,Mining records,i 1861-1978.,"Numerical by book number, thereunder by page number","Mining records are kept by the county recorder for the purpose of monitoring and registering mining claims and operations. These records are subdivided into several subseries\, which focus on different stages of the mining industry. The record of mining locations show name of claim and locations; legal description of claim; and the mining district. Proof of labor registers records the work performed on each mine annually by each worker. Placer location notices show name and description of claim. Mining deeds record information affecting the title to the mining property; and abstract of mines records instruments affecting title to patented mining claims which include type of instrument filed with the county recorder.",,,114 microfilm reels
6103,Emery County (Utah). County Recorder,Grantor and grantee indexes,i 1888-1973.,Alphabetical according to name of grantee/grantor or principal party,"These records are used to index all deeds\, final judgements\, claims\, patents\, or decrees partitioning or affecting the title or possession of real property in Emery County as registered with the county recorder. Information includes names of grantee or grantor; date and type of instrument; date of filing; description of property; and volume and page number where the instrument was recorded.",,,6 microfilm reels
6115,Park City (Utah). City Manager,License register and index,1910-1922.,Alphanumerical,,Permanent. Retain for 1 year(s),,
6140,Salt Lake County (Utah). County Recorder,Mining claims locations index,undated,Alphanumerical,,Retain permanently,,
6153,Millard County (Utah). County Recorder,Mining records,i 1861-1962.,Chronological,"Mining records are kept by the county recorder for the purpose of monitoring and registering mining claims and operations. These records are subdivided into several defferent groups which focus on different stages of the mining industry. A records of location shows name of claim and locations; legal description of claim; whether it is in an ogranized mining distirct; date recorded; signatures of locator and county recorder. Proof of labor shows annual work preformed on the mine annually by workers; name of claim; type and cost of labor\, acknowledgement\, date recroded; signature of county clerk. Placer location notices show name and descrition of claim; signatures of locators; and date recorded.,Mining Deeds record information affecting the title to the minining properyt showing name of grantee and grantor; name of claim; considerations; date and type of deed; and signatures of grnator and witnesses. Abstract of mines records instruments affecting title to patented mining claims which include date and type of instrument; names of concerned mining districts; and volume wher recorded. 555 0 These records are indexed in a collective volume accept for 555--These records are indexed in a collective volume accept for the abstracts which are indexed seperately.",,Public,6 microfilm reels
6136,Sevier County (Utah). County Recorder,Mortgages,i 1878-1973.,"Numerical by book number, thereunder by page number",Mortgages are recorded with the county recorder to show a property title as security on a loan. Information includes entry number; date of mortgage; names of mortgagor and mortgagee; amount of mortgage; legal description of property; terms of mortgage; and signature of mortgagor; certification of notary public; date recorded; and signature of county recorder.,,Public,42 microfilm reels
6157,San Juan County (Utah). County Recorder,Robert W. Morgan estate index,1890-,Alphanumerical,,Permanent. Retain for 1 year(s),,
6182,Sanpete County (Utah). County Recorder,First original records,1855-1890.,Alphanumerical,"Multiple early volumes from the recorder?s office were microfilmed together. These include property transfer records\, particularly to the LDS Church or Brigham Young\, probate records from the county probate court\, land transfers handled by the probate court\, and multiple indexes\, including a Manti estray index.",,,4 microfilm reels
6199,Provo (Utah). Community Development Department,Community development/building inspection plan,1979-,Alphanumerical,"These files document the approval and certification process of all official redevelopment projects. They contain all documents necessary to certify a project including consultant's reports; a copy of the redevelopment plan; a report detailing reasons for the selection of the project area; a description of physical\, social\, and economic conditions in the area; a financial analysis of the project; consultant proposals; a plan detailing methods for the relocating of all families and persons in the redevelopment area; an analysis of the preliminary plan; a report with the planning commission recommendations; a blight survey; notices of hearings; copies of minutes of hearings; and copies of resolutions.",Permanent. Retain until administrative need ends,Public,18 microfilm reels
6211,Salt Lake County (Utah). County Clerk,General and limited partnership index,undated,Alphanumerical,,Retain permanently,,
6181,San Juan County (Utah). County Recorder,Official records index,1952-1954.,Alphanumerical,"These are invoices billing non-municipal agencies or institutions for supplies\, services or repairs provided by an agency.",,,
6230,Department of Health and Human Services. Division of Child and Family Services,Domestic violence records,1981-,Alphabetical by client surname,"These files document treatment programs for both victims of domestic violence\, and perpetrators. Information includes address\, age\, birthdate and birthplace\, court actions\, victim information\, psychiatric and psychological information\, medical and dental information\, and family information.",Retain for 4 year(s) after case is closed,Private,
6258,Box Elder County (Utah). County Clerk,Election official register,1960-1970.,None,,,,
6289,Box Elder County (Utah). County Recorder,Fee and entry books,i 1888-,Numerical by document number,"These books record all legal instruments filed with the county recorder. A record of any fee is attached if assessed for services by the county. Information includes fees collected\, date and person filing legal instrument; entry number; type of instrument; date recorded; description of property (if involved); volume and page where instrument was recorded; names of interested parties; and consideration for property.",Retain permanently,,18 microfilm reels
6371,State Insurance Fund,Claims indexes,1947-1981.,Alphabetical by name,"Earlier records in this series are typed employer index cards. The cards contain the name of the individual injured\, claim number\, date of the incident\, name of the insured\, and policy number. Later records included computer generated reports that have similar information to the index cards. The computer generated reports also contain the amount paid on a claim \, medical payments total\, and date the claim was closed.,Records include forms\, first report of injury\, reports\, correspondence\, and related medical and investigative records regarding on-the-job injuries\, whether or not a claim for compensation was made. See Utah Code 34A-2 for Worker's Compensation Act.",,Private,19 microfilm reels
6411,Workers' Compensation Fund Division,Policy files,ca. 1980-1990.,Alphanumerical,"This series contains claim files that include correspondence related to workers compensation insurance benefits\, medical reports\, reports of injury\, the employee name\, address\, claim number\, date of injury\, letters denying claims\, medical billings\, and check stubs for benefits paid. The series also includes employee payroll and premium reports\, form letters requesting information from employers\, employer quarterly reports\, and state insurance fund applications.",,Private,
6455,Department of Human Services,Community service planning guidebooks,1968-2009.,Alphanumerical,,Permanent. Retain for 1 year(s),,
6516,Department of Development Services. Industrial Promotion Division,Public hearing transcripts,1965-1979.,Alphanumerical,"Records of hearings conducted as part of the regulatory process and hearings on proposed rules and changes; they may be maintained with related information including meeting notices\, proofs of publications\, meeting minutes\, and the conclusions reached.",Permanent. Retain for 1 year(s),Public,
5016,Department of Corrections,Interdepartmental transfers,1989-,None,An accounting document that requests the transfer of funds between agencies for services rendered or materials purchased.,Retain for 3 year(s),Public,
5014,Public Welfare Commission,Juvenile justice committee reports,1972-2015.,Alphanumerical,,Permanent. Retain for 1 year(s),,
5044,Utah County (Utah). Jail,Prisoners registers,1872-1898.,Alphanumerical,,,,
5083,Ogden (Utah). City Treasurer,Claims,1873-1879.,Alphanumerical.,Contains 19th century claims from the Ogden Treasurer.,,Public,
5038,Utah County (Utah). Justice of the Peace : Provo Precinct,Civil case docket books,1893-1897.,Alphanumerical,,Permanent. Retain for 1 year(s),,
5057,Wasatch County (Utah). County Auditor,Audit reports,1964-,Chronological,These are reports prepared by external auditors examining and verifying the county's financial activities for the year. Includes statements of receipts and disbursements and established funds of the county. These are copies of the state auditor's reports.,Permanent. Retain until administrative need ends,Public,
5076,Cache County (Utah). Water Commission,Irrigated lands index book,1907-1908.,Alphanumerical.,,,Public,
5042,Utah County (Utah). Road Commission,Road survey record book,1866-1877.,Alphanumerical,,Permanent. Retain for 1 year(s),,
5061,Department of Public Welfare,Audits,1965-1968.,Alphanumerical,Report prepared by internal or external auditors as a result of a financial audit.,Permanent. Retain for 1 year(s),Public,
5073,Weber County (Utah). Justice of the Peace : 5th Precinct,Civil case docket books,1890-1902.,Alphanumerical.,"This series contains the docket books for civil cases heard by the Justice of the Peace in Weber County. Dockets function as an agenda for the proceedings of the court\, written in abstract or brief form to act as a record of the action relative to each case. The docket generally contains the following information: Plaintiff\, Defendant\, Nature of the Case\, Attorneys for the Plaintiff and Defendant\, Case Number\, Date and Nature of each action taken in the case\, any applicable fees for the action\, along with the judge's disposition of the case.",,Public,
5082,Logan (Utah). Administrative Services and Economic Development,Expenditures ledger,1876-1880.,Alphanumerical,,,,
5075,Cache County (Utah). Justice of the Peace,Judge Smith's civil case docket books,1895-1896.,Alphanumerical.,,,Public,
5093,Weber County (Utah). Justice of the Peace : Ogden Precinct,Calendar,1895-1899.,Alphanumerical,,Permanent. Retain for 1 year(s),,
5105,Cache County (Utah). County Treasurer,Record book,1891-1892.,Alphanumerical.,,,Public,
5123,Utah. Department of Social Services,Food stamp applications,1972-1990.,Alphanumerical,These are files that show the distribution of food stamps to eligible clients. Clients must pass a needs test and meet income standards set by both the federal government and State of Utah.,,Private,
5144,Weber County (Utah). County Clerk,Wildlife bounty fund receipt book,1916-1921.,Alphanumerical,,,,
5213,State Prison,Expense account ledgers,1896-1903.,Alphanumerical,,Permanent. Retain for 1 year(s),,
5202,State Prison,Guernsey Cattle Club herd book,1903-1925.,Alphanumerical,"This volume records the Guernsey cow herd at the prison including pedigree\, registration numbers\, service and calving dates\, and comments on sale\, etc.",,Public,
5265,Weber County (Utah). County Clerk,Businesses assumed names affidavits,1961-1963.,,,Permanent. Retain for 1 year(s),,
5300,Weber County (Utah). County Auditor,Tax statement books,1899-1904.,Alphanumerical,,,,
5315,Ogden (Utah). Department of Management Services,Financial Report,1912-,Alphanumerical.,"These are statistical reports on the financial affairs of the entire municipality. ""Within 180 days after the close of each fiscal year the city recorder or other delegated person shall present to the governing body an annual financial report prepared in conformity with generally accepted accounting principles\, as prescribed in the Uniform Accounting Manual for Utah cities (UCA 10-6-150 (1997)). ""Copies of the annual financial report....shall be filed with the state auditor and shall be filed as a public document in the office of the city recorder"" (UCA 10-6-150 (1997)). Holdings from about 1916 to 1932 were prepared by the City Auditor while those from about 1961 to 1966 were prepared by an outside auditor hired by the city and overseen by the Director of Finance.",Permanent. Retain until administrative need ends,Public,
5355,Department of Financial Institutions,Bank statements and cancelled checks,1953-1978.,Alphanumerical,,Permanent. Retain for 1 year(s),,
5369,Park City (Utah). Justice of the Peace,Criminal case docket books,1886-1953.,Chronological.,"These volumes were used to record individual criminal cases heard by the Park City Justice of the Peace Court. Recorded information includes the names of the parties involved\, the charge\, the dates warrants were issued\, the defendant's plea\, the judgment with amount of fine and/or incarceration\, and court costs.",,Public,27 microfilm reels
5296,Weber County (Utah). County Commission,Petitions,1892-1903.,Alphanumerical,,Permanent. Retain for 1 year(s),,
5336,Weber County (Utah). Justice of the Peace : 4th Precinct,Judge Wandleigh's docket book,1900-1903.,Alphanumerical.,,,Public,
5363,Weber County (Utah). County Auditor,Warrant registers,1977-,"Chronological, thereunder numerical by warrant number","These registers are numerical listings of check numbers of all checks issued by county. They include vendor number\, name\, date of payment\, invoice number\, and/or purchase number\, account debit\, description of expenditure\, and amount.",Retain for 7 year(s),Public,1 microfilm reel
5552,Salt Lake City (Utah). City Engineer,Administrative records,1892-1916.,Alphanumerical.,"Includes correspondence\, petitions\, reports\, cost estimates etc. from the City Engineer\, usually to the Mayor and city council. Common topics include streets\, sidewalks\, and sewers.",,Public,
5564,Utah State Tax Commission,Inheritance tax laws and regulations,1935-1985.,Chronological.,This series contains laws and regulations pertaining to inheritance taxes. These are compiled from state laws and agency regulations for the convenience of taxpayers.,,Public,
5553,Salt Lake City (Utah). Department of Public Works. Streets and Irrigation,Administrative records,1876-1892.,Alphanumerical,,Permanent. Retain for 1 year(s),,
5535,Utah State Tax Commission,Cigarette and tobacco tax laws and regulations,1933-1977.,Chronological.,"This series contains laws and regulations pertaining to cigarettes\, tobacco and oleomargarine taxes. These are compiled from state laws and agency regulations for the convenience of taxpayers.",,Public,0.20 cubic foot
5549,Salt Lake City Mayor,Letterbooks,1876-1888.,Alphanumerical,Letter press copies of out-going correspondence from the mayor's office.,,Public,
5596,Salt Lake City (Utah). City Recorder,Bonds,1876-1894.,Alphanumerical,"Bonds\, and occasional oaths\, submitted to cover faithful performance in office.",,Public,
5554,Salt Lake City (Utah). City Treasurer,Tax sale certificates,1893-1899.,Alphanumerical,"Certificates noting tax assessment\, delinquency of taxes\, and the sale conducted to recover those delinquent taxes on real property.",,Public,
5652,Ogden (Utah). Mayor,Contracts and agreements,1874-1931.,Alphanumerical,,Permanent. Retain for 1 year(s),,
5691,Ogden (Utah). Commission,Claims of the city,1893-1895.,Alphanumerical,,Permanent. Retain for 1 year(s),,
5631,Salt Lake City (Utah). Police Department,Questionable cases dispatch recordings,1985-,Chronological,These are audio cassette tapes containing portions of the Dispatch activity recordings (series 16456) concerning questionable cases. Twenty-four hour tape recordings are made of all incoming and outgoing phone and radio calls received by the office. The original tape records are rotated every three months and reused. Portions of tapes concerning questionable cases are transferred to audio cassette tapes.,Retain for 2 year(s),,
5655,Ogden (Utah). Mayor,Election records,1925-,Alphanumerical,"These include all other records and forms (excluding ballots\, canvasses\, and returns) required in municipal elections (UCA 20A-4-202 (1997)).",Retain for 22 month(s),Public,
5681,Ogden (Utah). Mayor,Administrative records,1916-1930.,Alphanumerical.,"This series contains a variety of records from the the office of the Ogden Mayor including receipts\, reports\, and assorted forms.",,Public,
5709,Ogden (Utah). Department of Health,Contagious diseases registers,1904-1921.,Alphabetical by initial letter of surname.,"Lists individual's name\, age\, sex\, address\, disease (e.g.\, chicken pox\, croup\, scarlet fever\, measels\, diptheria\, small pox\, etc.)\, when reported\, when released\, vaccination or not\, and physician's name. Total cases and total deaths are tabulated. Known holdings: (1) 20 March 1920 to 4 February 1921.",,Public,
5700,Ogden (Utah). City Treasurer,Special tax ledgers,1914-1926.,Alphanumerical.,"Financial ledgers showing amounts credited and disbursed for paving districts\, sidewalks\, sewers\, etc. Known holdings include: Volume F\, 1914-15; G\, 1916-17; H\, 1918-19; I\, 1920-21; J\, 1922-23\, K\, 1924-25.",,Public,
5716,Ogden (Utah). Mayor,Financial correspondence,1893-1895.,Alphabetical.,"This single letter box contains financial correspondence addressed to various city officials. The spine is labeled ""Letters to Collector"" and has the dates 1893\, 1894\, and 1895 handwritten underneath.",,Public,
5726,Ogden (Utah). Mayor,License record book,1869-1875.,Chronological by date.,This volume (2 March 1869 to 24 May 1875) was used to record payment of fees for business licenses.,,Public,
5686,Police and Fire Commission,Minute books,1874-1897.,Alphanumerical,,Permanent. Retain for 1 year(s),,
5714,Ogden (Utah). Mayor,License fee receipts register,1889-1890.,Chronological by date.,"Information recorded daily in this record book includes: date\, amount brought forward\, name of licensee\, type of license\, license number\, credit amounts\, debit amounts\, and ending balance.",,Public,
5723,Ogden (Utah). Mayor,Culture reports and laboratory findings,1926-1931.,Alphanumerical.,Holdings: 1 Jan 1926-24 Dec 1931.,,Public,
5715,Ogden (Utah). Department of Health,Correspondence,1917-1933.,Alphanumerical.,This series contains correspondence from the Ogden Health Department.,,Public,
5725,Ogden (Utah). Mayor,Parks department invoices,1912-1914.,Chronological by date.,This series contains invoices from the parks department between 1912 and 1914.,,Public,
5734,Ogden (Utah). Mayor,Waterworks department correspondence books,1897-1914.,Alphanumerical.,Volume: 13 July 1897-14 June 1901 is a letterbook containing copies of correspondence and minutes of the Advisory Board for Proposed City Waterworks. Volume: 11 Jan 1909-3 March 1914 is a letterbook of correspondence. Two Woodruff boxes of correspondence: 12 Apr 1907-31 Aug 1910; 18 Jan 1910-27 Jan 1912.,,Public,
5748,Ogden (Utah). Mayor,Sewer connections registers,1919-,Chronological by date.,"Notices/orders from the sanitary inspector to make connections with the public sewer as per section 464\, Revised Ordinances of the City of Ogden.",Permanent. Retain until administrative need ends,Public,
5770,Ogden (Utah). Department of Health,Milk and ice cream monthly weight sheets,1948-1950.,"Chronological by year, thereunder alphabetical by dairy name, thereunder chronological by month.","These monthly weight sheets (two distinct forms) are reports to Ogden Department of Public Health. They were used by manufacturers to determine manufacturer's\, producer's\, and inspection fees in compliance with city ordinances.",,Public,
5765,Ogden (Utah). Mayor,Bills and notes payable register,1917-1919.,Alphanumerical.,Contains bills and notes payable registers from the Ogden Mayor's office.,,Public,
5826,Park City (Utah). Planning,Division maps,1920-1943.,Alphanumerical,,Permanent. Retain for 1 year(s),,
5850,State Land Board,Emery county correspondence,1916.,Alphanumerical.,Letter and map showing county line between Carbon and Emery counties.,Permanent. Retain for 1 year(s),Public,
5866,University of Utah (Utah),Geological maps,1963-,Alphanumerical,,Permanent. Retain until final action,,
5875,"Department of Natural Resources. Division of Oil, Gas, and Mining. Minerals Reclamation",Eureka mining company property maps,1879-2011.,Alphanumerical,"Cartographic records which contain the officially designated record copy of maps created by an agency. These records document unique cartographic information about the state of Utah. They may include maps\, charts\, aerial photographs\, globes\, models\, and raised relief maps these are a graphic representation of the earth?s surface drawn to scale.",Permanent. Retain for 1 year(s),,
5847,"Bureau of Immigration, Labor and Statistics",Grand and San Juan county resources map,1913-1917.,Alphanumerical,,Permanent. Retain for 1 year(s),,
5883,Utah. Department of Social Services,Budget proposals,1978-1980.,Alphanumerical,,Permanent. Retain for 1 year(s),,
5925,Uintah County (Utah). County Clerk,Randlett irrigating and canal company map.,undated,Alphanumerical by,,Retain permanently,,
5882,Carbon County (Utah). County Surveyor,Section map,none,none,Plat maps,Retain permanently,Public,
5890,Emery County (Utah). County Recorder,Water rights maps,1912-1920.,Alphanumerical,"Stream and water rights maps for Lott Canal\, Pleasant Valley\, Green River\, etc.",,,
5901,Millard County (Utah). County Clerk,Lake Bonneville Power Company map,none,none,maps of Lake Bonneville Power Co.,Retain permanently,Public,
5913,Sevier County (Utah). County Court,Sevier River area map,s 1857.,Alphanumerical by,river maps,Permanent. Retain for 1 year(s),Public,
5154,District Court (Third District),U.S. Commissioner Salt Lake County warrants,1886-1896.,Alphanumerical.,"These are warrants\, complains\, bonds\, and subpoenas.",,Public,
5222,State Prison,Inmate time records,1959-1960.,Alphanumerical,,,,
5151,Rich County (Utah). County Treasurer,State assessed property sheets,1938-,"Chronological, thereunder numerical by serial number","These are appraisal sheets for property assessed by the State. The State Tax Commission assesses ""property which operates as a unit across county lines\, if the property must be apportioned among more than one county in the state;"" all property of public utilities; all operating property of an airline\, air charter service\, and air contract service; all geothermal fluids and geothermal resources; all mines and mining claims (except those not used for other than mining purposes); and all machinery used in mining\, all property or surface improvements upon or appurtenant to mines or mining claims (UCA 59-2-201 [1990]). They are used by the county treasurer in the collection of property taxes owed to Rich County (UCA 59-2-1309 [1990]).,The sheets include the sheet number\, year\, company name and address\, legal description of real estate\, description of improvements and personal property\, and total value.",Retain for 5 year(s),,
5220,Department of Health,Medical payments lists,1973-2015.,Alphanumerical,Lists of payments,Permanent. Retain for 1 year(s),Public,
5216,Utah State Tax Commission. Property Tax Division,Farm property tax appraisal cards,1952-1966.,"Chronological, thereunder alphabetical by name","This series documents annual appraisals and adjustments of agricultural property. The cards contain appraisers' notes\, size and description of property\, type of products grown\, owner's name and address\, assessed value\, appraisal\, and property tax rate.",Permanent. Retain for 1 year(s),Public,
5272,Weber County (Utah). County Commission,Construction project bids,1903-1905.,Alphanumerical,,Permanent. Retain for 1 year(s),,
5293,Weber County (Utah). County Clerk,Continental Supply Company's records,1906-1912.,Alphanumerical,"These records include correspondence\, legal records\, ledger\, bills\, accounts and inventory of stock.",Permanent. Retain until final action,,
5310,Weber County (Utah). County Court,Road supervisor's annual reports,1887-1903.,Alphanumerical,,Permanent. Retain until administrative need ends,Public,
5252,Department of Social Services. Division of Family Services.,Personnel correspondence,1971-1973.,Alphanumerical,"These records are correspondence regarding personnel policies and procedures\, such as establishing hiring procedures for a new director.",Permanent. Retain for 1 year(s),Public,1.00 cubic foot
5271,Weber County (Utah). County Commission,Petitions for appointment,1891-1902.,Alphanumerical,,,,
5280,Weber County (Utah). County Commission,Correspondence,1897-1911.,Alphanumerical,"Business-related correspondence which provide unique information about agency functions\, policies\, procedures\, or programs. The records document material discussions and decisions made regarding all agency interests\, and may originate on paper\, electronic mail\, or other media. This correspondence is filed separately from program and project case files.",,,
5292,Weber County (Utah). County Clerk,Japanese-American bank records,1907-1911.,Alphanumerical,"This series includes current deposit ledger\, special deposit ledger\, general ledger\, statement book\, deposit withdrawal sheets\, safe deposit ledger\, check register and creditor claims.",Permanent. Retain until final action,,
5276,Wasatch County (Utah). County Recorder,Abstract books (county books),1880-,"Chronological, thereunder alphanumerical by township, range and section","The county recorder creates abstracts that contain the history of property ownership by providing a true chain of title by geographical location. They contain the date and character of instrument\, book and page number where instrument was recorded\, entry number of instrument\, and legal description.",Retain permanently,Public,1 microfilm reel
5299,Weber County (Utah). County Auditor,Tax sale reports,1900-1918.,Alphanumerical,,,Public,
5364,Salt Lake City (Utah). City Court,Criminal case minute books,1902-1958.,Chronological by date.,"In the volumes which make up this series are recorded such criminal case information as plaintiff and defendant names\, counsel\, case number\, nature and action\, bail amount\, date\, etc.",,Public,
5374,Park City (Utah). Administrative Services,Expenditure ledger,1892-1898.,None.,Holographic entries summarize receipts and disbursements by account and/or fund. Holdings (1 volume),,Public,
5321,Ogden (Utah). City Recorder,Correspondence,1870-1957.,Alphanumerical.,"These records were transferred to the state archives form Ogden City as historic time period files dated 1870 to 1957. The types of records vary in each box and contain such records as: water master reports\, ordinances\, tax collection certificates\, blue prints\, city engineer reports\, certificates of elections\, bonds\, licenses\, accounts and bills\, plumber and cigarette deals bonds\, oaths of office\, budgets\, and general correspondence.",,Public,3 microfilm reels
5367,Park City (Utah). Public Safety,Jail prisoner's register,1929-1962.,Alphanumerical,"Information recorded by the Park City Police Department in the Summit County jail prisoner's register includes: name\, physical description (nationality\, sex\, age\, height\, complexion\, color of eyes\, and color of hair)\, charge\, by whom brought\, process\, when committed\, personal effects taken in charge by the jailer\, how discharged\, and remarks. Holdings (1 volume): 1929-1962.",Permanent. Retain for 1 year(s),,
5376,Park City (Utah). Public Works,Receipts and disbursement ledger,1911-1914.,Chronological by date.,"Entries in this volume begin in November 1911 and end in March 1914. Information is recorded under the following column headings: From source received\, day of month\, credit voucher number\, bond proceeds (number\, amount)\, city taxes\, collections water tax\, collections labor\, collections material and supplies\, Park City Corporation interest\, debit treasurer (sinking fund\, general fund)\, receipt number\, to whom paid\, day of month\, voucher number\, warrant number\, general remarks\, bond paid (number\, amount)\, property account (preliminary expenses\, reservoir\, mains\, hydrants\, extensions\, service connections)\, repairs and renewals\, water source rental\, labor\, material and supplies\, interest\, salary\, office supplies and expenses\, legal and general expenses\, credit treasurer (sinking fund\, general fund).",,Public,
5386,Logan (Utah). Municipal Court,Criminal registers of actions,1919-1980.,Numerical by case number.,"This series documents the individual criminal cases tried by the Logan City Court. Actions taken in each case are recorded on separate documents and then filed together to become the case file. As these documents enter the case file they are recorded in the Criminal Registers of Actions. Registers function as a chronological list of the actions taken in each criminal cases. A register of actions can contain the following: attorney for plaintiff and defendant\, name of the judge presiding over the case\, petitions\, complaint\, summons\, answers to summons\, orders from the court\, assignment of judges\, exhibits\, judgment\, findings and conclusions\, costs\, decrees\, requests by the attorneys for instructions to the jury\, verdict\,,motions for cross complaints or new trials\, amendments to previous answers\, and disclaimers. This series remains valuable for research purposes since all items that enter a case file are recorded by date received.",,Public,
5345,State Building Board,Building planning proposal,1969-1979.,Alphanumerical.,"These records include a study and proposal regarding a Police Academy for the State of Utah. The study includes needs assessment\, cost\, location and training. Presented by the Utah State Building Board.",,Public,
5370,Park City (Utah). Administrative Services,Sidewalk tax payment ledger,1912-1913.,None,"Holographic entries in the sidewalk payment ledger may include name\, address (for land owners living outside Park City)\, length of sidewalk\, costs per foot\, costs of materials (drainage pipe or guard timbers)\, excavation costs\, interest charged\, and date paid. Holdings: (1 volume).",,Public,
5388,Cache County (Utah). Justice of the Peace : Logan Precinct,Complaints and summons,1917-1919.,Chronological by date.,"These records were used to initiate action in the Logan City Precinct Justice of the Peace Court. Accessioned under the title ""Poll tax complaints and summons\,"" the title was changed to ""Complaints and summons"" because roughly half of the documents in the post binder deal with other matters\, all violations of city ordinance or state law. Information included in the complaints for delinquent payment of the road poll tax include: name of court and justice of the peace\, plaintiff (Logan City)\, defendant\, allegations\, prayer for judgment against the defendant for the $2 poll tax and court costs\, name of attorney representing the plaintiff\, and a signed deposition by the street supervisor stating that the allegations are true\, the date subscribed and sworn before the justice of the peace\, and the signature of the justice of the peace.,Information included in the criminal complaints includes: name of court and justice of the peace; plaintiff (Logan City); defendant; date of the deposition against the defendant; name of individual appearing before the court to make an allegation; date of the alleged violation; statement of the alleged violation citing violation of the city ordinance; the signatures of the deponent and justice of the peace; defendant's name\, age\, address\, occupation\, and nativity; whether the defendant is l iterate; defendant's sex and marital status; hour and place of arrest; name of arresting officer; name of officer searching suspect; remarks; when tired; whether trial was by jury; whether defendant was found guilty; sentence; disposition; date when the defendant was released; name of defendant; and case number.",Permanent. Retain for 1 year(s),Public,
5444,Board of Corrections,Administrative records,1928-1975.,Alphanumerical.,"These are mixed records related to the Prison and Board of Pardons. Included is the 1928 transcript for the case for assexualization of Esau Walton; reports; Disciplinary Committee records; Classification Committee records\, which lists prisoners' names\, numbers\, violated rule numbers\, who reported it\, the date and punishment; hearing and release calendar for 1963; executive correspondence; minutes; photos\, Utah Crime Conference transcript Volume XI #2; weekly inspection reports; Project Camp\, which was a proposal to have a minimum security program at Hill Air Force Base to help reduce inmates at the prison\, including estimated costs and correspondence; dealing with the criminally insane.",,Public,
5427,Division of Community Services and Affairs,Four Corners Regional Commission newspaper clippings,1968-1979.,Alphanumerical.,Clippings of news articles about the commission and commission projects.,,Public,
5460,Utah Juvenile Court and Probation Commission,Complaints register,1907-1908.,Alphanumerical,,Permanent. Retain for 1 year(s),,
5492,Treasurer,Building board registers,1965-,Alphanumerical,,Retain permanently,Public,
5480,Retirement Board,Correspondence,1947-1979.,Alphanumerical.,"Business-related correspondence that is routine or transitory in nature and does not offer unique information about agency functions or programs. These records include acknowledgment files and most day-to-day office and housekeeping correspondence. These records may originate on paper\, electronic mail\, or other media. This correspondence is filed separately from program and project case files.",,Private,3 microfilm reels
5471,Department of Health,Requisitions and vouchers,1942-1948.,Alphanumerical,,,,
5534,Research and Analysis Section,General Aptitude Test regional research projects,1950-1980.,Alphabetical by project name,"Records created by agency administration to document the research\, creation and application of agency programs\, policies and procedures. May include correspondence\, policy and program case files\, and executive files documenting leadership roles and decision making processes.",Permanent. Retain for 20 year(s),Public,
5551,Salt Lake City (Utah). Commission,Petitions,i 1872-1905; 1913-1940.,None.,"Requests from individuals\, groups\, or businesses within the community\, based on issues or concerns\, are brought to the city council in the form of a petition. The council debates the petition either votes on the proposal or refers it to the proper department for further study.",,Public,67 microfilm reels
5563,Board of Loan Commissioners,Minute books,1896-1954.,Chronological.,"This record book contains typewritten minutes of the State Board of Loan Commissioners from 27 January 1933 to 26 February 1953 (and numerous blank pages). Entries list members present\, date\, location of meeting\, and business. Business includes such things as bids for road bonds\, purchases for investment purposes\, disposition of sales tax funds\, state indebtedness\, etc.",,Public,
5575,Utah State Tax Commission,Motor vehicle laws and regulations,1921-1979.,Chronological.,This series contains laws and regulations pertaining to motor vehicles. These are compiled from state laws and agency regulations for the convenience of taxpayers.,,Public,
5590,State Prison,Trustee fund vouchers,1960-1961.,Alphanumerical,,Permanent. Retain for 1 year(s),,
5559,Salt Lake City (Utah). City Recorder,Warranty and conveyance deeds,1872-1889.,Alphanumerical,"Deeds\, and related documentation (eg. court decrees) transferring real property to the city or from the city to individuals.",Permanent. Retain for 1 year(s),,
5616,Duchesne County (Utah). County Commission,Property tax exemption applications,1963-1970.,Alphanumerical.,,Permanent. Retain until administrative need ends,Public,
5635,Davis Technical College (Utah),Daily attendance registers,1982-,"Chronological, thereunder numerical by course number","Computer generated attendance report registers of classes and actual hours in which students participate. Includes name of student\, daily attendance\, number of hours per day students are in class\, student type number\, module progress\, and a comment code.",Retain for 3 year(s),Private,
5603,Alaska-Pacific-Yukon Exposition Commission,Awards,1909.,None.,"A certificate (""diploma"") awarded to Utah at the Alaska-Yukon-Pacific Exposition\, and medals related to Utah's participation in the Exposition.",,Public,0.20 cubic foot
5653,Ogden (Utah). City Recorder,Official bonds,1911-1930.,Alphanumerical,,Permanent. Retain for 1 year(s),,
5663,Ogden (Utah). Mayor,Tax sale and redemption register,1891-1892.,Alphanumerical,,Permanent. Retain for 1 year(s),,
5589,State Prison,Inmate rosters,1968-1972.,chronological by month thereunder alphabetical by inmate surname,"Lists inmate name\, number\, cell location\, custody level (e._g._ minimum\, maximum) \, and assignment.",Permanent. Retain for 1 year(s),,
5633,Department of Corrections,Recruitment files,1988-,Chronological,"Correspondence\, letters\, and telegrams\, offering appointments to potential employees. These files contain offers that are declined. Those offers accepted will be maintained in the employee personnel file with a copy of their application in this file as well. These files contain the original applications of applicants who were qualified but not hired as well as a register of applicants and their ratings. The files also contain test questions and scores received by applicants.",Retain for 2 year(s),Private,
5679,Ogden (Utah). City Attorney,Informal legal opinions,1900-,Alphanumerical,"These are the informal legal opinions written by city attorneys in response to requests received from various municipal departments in the course of municipal business. They are necessary to maintain consistency of opinion in related matters. They show date of opinion\, advice or opinion\, and name of requesting office or department.",Retain until administrative need ends,Public,
5664,Ogden (Utah). City Engineer,Engineers annual reports,1916-1925.,Alphanumerical,,Permanent. Retain for 1 year(s),,
5676,Ogden (Utah). Mayor,Transcripts of hearings,1918-1929.,Alphanumerical,,Permanent. Retain for 1 year(s),,
5684,Ogden (Utah). Mayor,Invoices,1888-1895; 1913-1916.,Chronological by date.,"These records document the procurement of goods and services for the municipality. They usually include the date\, number of items received\, descriptions of items\, invoice number\, purchase order number\, vendor\, unit and total price of goods. Invoices are usually part of the accounts payable files or purchase order files.",,Public,
5694,Ogden (Utah). Commission,Parks Department correspondence,1907-1914.,Chronological by date.,"Holdings: Two Woodruff boxes\, 13 August 1907-20 December 1912 and 1 July 1908-14 March 1914.",,Public,
5680,Ogden (Utah). Court,Court complaints,1906-1917.,Alphanumerical.,,Permanent. Retain for 1 year(s),,
5708,Children's Aid Society of Utah,Receipts and disbursements journals,1910-1919.,Alphanumerical,"General accounting ledgers showing receipts (general funding\, federal funding) and disbursements (hospitalization\, board\, milk).",Permanent. Retain for 1 year(s),,
5729,Ogden (Utah). Mayor,Mayors' correspondence book,1893-1901.,Alphanumerical,,Permanent. Retain for 1 year(s),,
5752,Ogden (Utah). City Auditor,Letterbooks,1896-1926.,Alphanumerical.,Letterbooks containing copies of reports and correspondence of the city auditor. Seven volumes span 1896-1926.,,Public,
5728,Ogden (Utah). City Treasurer,Letterbooks and Correspondence,1912-1924.,Chronological by date.,"Letter books containing copies of correspondence from the city treasurer. Known holdings: (1) 27 January 1912 to 10 January 1915\, (2) 18 February 1920 to 19 January 1922\, (3) 18 January 1922 to 5 October 1923\, (4) 6 October 1923 to 15 November 1924.",,Public,
5763,Ogden (Utah). Mayor,Poll tax collectors supply register,1898-1905.,Alphanumerical.,Contains poll tax collector registers from Ogden.,,Public,
5731,Ogden (Utah). City Treasurer,Special taxes to be refunded list,1905-,Alphanumerical.,Includes correspondence and reports of special taxes to be refunded for Ogden City projects.,Permanent. Retain until administrative need ends,Public,
5743,Ogden (Utah). Cemetery Superintendent,Removal permit register,1912-1918.,"Numerical, with permit number issued chronologically.","Permits to remove bodies from Ogden to another city for burial or reburial. Gives date; undertaker name; deceased name\, sex\, race\, age\, place of birth and death\, cause of death; place and date of removal. Permits required by health department and sexton. Volume covers 12 March 1912-28 May 1918.",,Public,
5766,Ogden (Utah). Mayor,Orders drawn register,1870-1875.,Alphanumerical.,This series contains orders drawn registers from the Ogden Mayor's office.,,Public,
5758,Ogden (Utah). Mayor,Liquor license register,1910-1917.,Alphanumerical.,This series contains liquor license between 1910 and 1917.,,Public,
5782,Ogden (Utah). Department of Health,Health board proceedings,1910-1920.,Alphanumerical.,Documents proceedings dealt with by the Ogden Health Board.,,Public,
5749,Ogden (Utah). Mayor,Street department purchases account books,1909-1911.,Chronological by date.,"Materials purchased and used by the city street department were recorded in these volumes. Holdings: (1) January 3\, 1909\, to December 31\, 1909; and (2) January 1\, 1910\, to November 25\, 1911.",,Public,
5761,Children's Aid Society of Utah,Account books,1922-1933.,Chronological by date.,"Volumes of treasurer's books for the aid society. Volume 1 has general fund\, state fund\, savings bank\, emergency fund\, starting 1921. Volume 2 has general account\, state fund account\, and savings bank account starting 1925. Volume 3 has general account\, state account and savings accounts for 1929-1933.",,Public,
5771,Ogden (Utah). Mayor,License register,1897-1927.,Alphanumerical.,This series contains license registers from Ogden.,,Public,
5788,Ogden (Utah). Mayor,Requisitions registers,1906-,Alphanumerical.,These files contain requisitions for supplies and equipment for current inventory.,Retain for 4 year(s),Public,
5737,Ogden (Utah). Mayor,License registers,1910-1917.,Alphanumerical.,"Holdings include: Assessor's miscellaneous license record book\, 1 Jan 1913-31 Dec 1915; Assessor's miscellaneous license record book\, 1 Jan. 1916-31 Dec. 1917.",,Public,
5823,Department of Transportation. Maintenance Division,Highway maintenance maps,1938-1973.,none,"Cartographic records which contain the officially designated record copy of maps created by an agency. These records document unique cartographic information about the state of Utah. They may include maps\, charts\, aerial photographs\, globes\, models\, and raised relief maps these are a graphic representation of the earth?s surface drawn to scale.",,Public,
5832,State Building Board,Capitol office blue prints,1931.,Alphanumerical.,"Aperture cards contain the following: restoration of Salt Lake Pioneer Council Hall\, State Office Building plaza and indoor changes to office space\, Agricultural Department building (now Archives building)\, and Capitol building office space. Hard copy includes 1931 first floor plan for the capitol building prepared by the road commission for the building board. Additional undated prints (early 1960s?) give capitol building space diagrams for all floors.",,Public,
5065,Weber County (Utah). County Assessor,Property tax assessment rolls,1869-1886.,Alphanumerical,,,,
5047,Utah County (Utah). County Clerk,Letterbooks,1876-1901.,Alphanumerical,"Copies of official outgoing correspondence of the county written by the clerk on behalf of the county commission (aka county court)\, county treasurer\, and other officials as well as the clerk.",,Public,
5069,District Court (Fourth District),U.S. Commissioner A.C. Bishop's Weber county criminal docket book,1891-1893.,Numerical by case number.,"This pre-printed volume is the docket and fee book for criminal cases heard by Commissioner A. C. Bishop in Weber County. Cases include cattle theft\, assault\, fraud\, carnal knowledge\, etc. The docket provides defendant name\, dates\, charges\, dates of actions (warrants\, subpoena\, hearing notes\, etc.) and filing fees.",,Public,
5051,Utah County (Utah). County Recorder,Grant or lien and lease index,1939-1950.,Alphanumerical,,,,
5070,Weber County (Utah). Justice of the Peace : 1st Precinct,Judge Terne's docket books,1896-1900.,Alphanumerical.,,,Public,
5102,Weber County (Utah). County Assessor,School tax ledger,1896-,Alphanumerical,,Retain permanently,,
5111,Logan (Utah). Municipal Court,Small claims case files,1938-1966.,None,,,,
5137,Weber County (Utah). County Court,Business license certificates,1884-1903.,Alphanumerical,,Permanent. Retain for 1 year(s),,
5219,Department of Public Welfare,County welfare service records,1966-1967.,Alphanumerical,,Permanent. Retain for 1 year(s),,
5262,State Insurance Fund,Account books,1917-1941.,Alphanumerical,,Permanent. Retain for 1 year(s),,
5274,Weber County (Utah). County Court,Administrative records,1859-1897.,Alphanumerical.,"Includes tax appraisal rate hike notices\, commitments to the insane asylum\, petitions for road construction or improvements\, etc.",,Public,
5302,Weber County (Utah). County Treasurer,Correspondence,1899-1932.,None,,,,
5311,Weber County (Utah). County Commission,Committee reports,1902-1906.,Alphanumerical,,,,0.35 cubic foot
5268,Weber County (Utah). Clerk of the County Court,Election certificates,1855-1892; 1922-1930.,Alphanumerical,"This series contains records related to elections held in the county\, as well as appointments of others by elected officials.",Permanent. Retain for 1 year(s),,0.20 cubic foot
5287,Weber County (Utah). County Clerk,Public officials' bonds,1851-1949.,Alphanumerical,,Permanent. Retain for 1 year(s),,
5283,Weber County (Utah). County Clerk,Petitions,1890-1910.,Alphanumerical,,Permanent. Retain for 1 year(s),,
5295,Weber County (Utah). County Clerk,Administrative records,1872-1902.,Alphanumerical.,,,Public,
5303,Weber County (Utah). County Auditor,Apportionment notices,1906-1912.,Alphanumerical,,,,
5312,Weber County (Utah). County Coroner,Inquests,1874-1946.,Alphabetical by last name of subject.,"This series consists of transcripts of inquest hearings. The office of county coroner was abolished in 1896; thereafter\, inquests were handled by various justices of the peace and juries.",,Public,
5304,Weber County (Utah). County Attorney,Legal opinions,1891-1907.,Alphanumerical,,,,
5371,Park City (Utah). City Recorder,Business licenses register,1888-1896.,none,"Recorded information in the license register includes: name\, license number\, Treasurer's receipt number\, class\, kind\, amount paid\, date when issued\, date of expiration\, and remarks. Holdings: (1 volume).",,Public,
5382,Logan (Utah). Municipal Court,Payment of fines ledger,1955.,chronological,"Handwritten entries document fines paid. Column headings include: date\, name\, record number\, Treasurer\, civil case\, city case\, city traffic\, county cases\, state traffic\, fish and game\, small claims\, and meter violation.",,Public,
5391,Logan (Utah). Municipal Court,Judgment docket books,1919-1939.,chronological,"These dockets list the judgments entered against parties in matters heard before the Logan City Court. Information is recorded under the following column headings: name of judgment debtor\, name of judgment creditor\, judgment\, time of entry\, where entered in judgment record\, appeal when taken\, judgment of appellate court\, and satisfaction of judgment. Holdings (2 volumes): 1919-1929 and 1929-1939.",Permanent. Retain for 1 year(s),Public,
5383,Cache County (Utah). Justice of the Peace : Logan Precinct,Fines and forfeitures docket,1894-1912.,Chronological by date.,"Entries in this volume (essentially a judgment docket) document the collection of fines and forfeitures imposed in criminal matters heard before the Logan Justice Court. Entries are chronological. Information is recorded under the following column headings: name\, charge\, judgment\, amount of fine imposed\, amount of court costs\, amount of fine paid\, number of days committed\, number of days imprisoned\, amount collected\, treasurer's receipt\, and remarks.",,Public,
5429,Division of Community Development,Four Corners Regional Commission administrative records,1968-1981.,Alphanumerical.,Contains charter and bylaws and uniform code for title.,,Public,
5375,Park City (Utah). City Recorder,Licenses register,1903-1922.,Alphabetical by surname of license holder or company name.,"Information about licenses issued by Park City is recorded under the following column headings: name\, business\, remarks\, month\, license number\, date issued\, expiration date\, and amount. Handwritten notations (""Out of business\,"" ""Quit peddling\,"" ""One day\,"" ""Under new management\,"" or a change in the name of the business) appear frequently. Holdings (2 volumes): 1903-1909\, 1910-1922.",,Public,
5385,Cache County (Utah). Justice of the Peace : Logan Precinct,Civil case docket books,1893-1915.,chronological,"These volumes were used to record individual civil cases heard by the Logan City Precinct Justice of the Peace Court. Recorded information includes the names of the parties involved\, the date\, the cause of action\, the type of papers filed\, and the judgments rendered. A ledger column for keeping track of the various fees and costs is included for each case. Some volumes are self-indexed. Holdings: 1893-1901\, 1901-1902\, 1902-1906\, 1904-1908\, 1906-1907\, 1908-1912",,Public,
5344,Governor's Office of Management and Budget. High Level Nuclear Waste Office,Administrative records,1981-1986.,Chronological by date.,"This series contains correspondence\, reports\, memos\, timesheets\, travel records\, etc.",,Public,
5368,Park City (Utah). Public Safety,Arrests registers,"1892-1904, 1930-1942, 1962.",Chronological by date.,"Information recorded by the Park City Police Department in the Arrest Register (which varies by volume) includes: arrest number\, date of arrest\, by whom arrested\, name of prisoner\, nationality\, age\, weight\, eye color\, hair color\, other marks\, profession\, offense\, time and place of arrest\, bail required\, date of trial\, penalty (imprisonment or fine)\, and remarks. Missing from the 1930-1942\, 1962 volume\, are 25 pages (number 152 through 177). Notes on papers filed from August to December 1962 are found on pages 179 and 180. Holdings (2 volumes): 1892-1904\, 1930-1942\, 1962.",,Public,
5377,Park City (Utah). Administrative Services,Receipts,1903-1971.,Chronological according to receipt number,"Money collected by the city is acknowledged by a receipt which list the name of the person making the payment\, date\, and the amount received. Revenue is generated by the collection of poll tax\, city tax\, cemetery fees\, business license fees\, and city fines or penalties.",Permanent. Retain until administrative need ends or until administrative need ends,Public,1 microfilm reel
5387,Cache County (Utah). Justice of the Peace : Logan Precinct,Poll tax docket book,1917.,Numerical by case number.,"These records document action taken against Logan residents for failure to pay the $2 annual road poll tax for 1916 and 1917. Records for the 1916 tax year are arranged alphabetically by the initial letter of the defendant's surname in a three-ring binder. Records for the 1917 tax year are arranged numerically by case number (1 through 106) in a post binder. (There is an index to these case numbers.) Recorded information includes: name of justice of the peace\, name of plaintiff\, name of defendant\, action\, demand\, proceedings\, date of filings\, and amount of fees. Holdings (2 volumes): January/February 1917 and November 1917.",,Public,
5379,Cache County (Utah). Justice of the Peace : Logan Precinct,Criminal case docket books,1894-1919.,Chronological by date.,"These volumes were used to record individual criminal cases heard by the Logan City Precinct Justice of the Peace Court. Recorded information includes the names of the parties involved\, the date\, an account of the alleged violation of the law\, the defendant's plea\, amount of bail\, the action taken\, the type of papers filed\, the judgments rendered\, and remarks. There is a column to record costs. Holdings (10 volumes): 1894-1898\, 1898-1904\, 1904-1909\, 1906-1911\, 1909-1913\, 1913-1914\, 1913-1916\, 1914\, 1916-1917\, and 1917-1919.",,Public,
5390,Logan (Utah). Municipal Court,Minute books,1921-1942.,chronological,"The minute books are a secretarial transcription of court proceedings in civil and criminal matters heard in the Logan City Court. Holdings (6 volumes): 1921-1923\, 1924-1927\, 1927-1930\, 1930-1933\, 1933-1938\, 1938-1942.",,Public,
5441,Board of Corrections,Financial reports,1970-1974.,Alphanumerical.,"This series has manuals of policies and procedures\, employee regulations and background for policy of the Board of Pardons.",,Public,
5458,Office of Vital Records and Statistics,Unidentified index books,1932-1944.,Alphanumerical,,Permanent. Retain for 1 year(s),,
5077,Weber County (Utah). Justice of the Peace : Ogden Precinct,Docket books,1880-1902.,Chronological.,"These dockets record parties\, judge\, dates\, and actions\, for cases heard in the Ogden City Precinct. Most cases involve the city as plaintiff for violations of ordinances with counts such as petit larceny\, disturbing the peace\, drunkenness\, keeping a house of ill fame\, vagrancy\, etc. Other cases involve the territory/state as plaintiff in counts of delinquent taxes\, robbery\, assault\, furnishing liquor to Indians\, housebreaking\, etc. Finally there are civil cases between individuals or companies primarily pertaining to debt.",,Public,
5086,District Court (Fourth District),Weber County civil case transcripts,1898.,Alphanumerical.,,,Public,
5097,Weber County (Utah). County Clerk,Wildlife bounty certificates,1905-1916.,Alphanumerical,,,,1 microfilm reel
5125,Division of Health,Financial and budget records,1955-1968.,Alphanumerical,,Permanent. Retain for 1 year(s),,
5180,Department of Health,Immunization signature cards,1982-2015.,Alphanumerical,These are cards signed for immunization,Permanent. Retain for 1 year(s),Public,
5212,State Prison,Inmate account ledger,1897-1912.,Alphanumerical,,Permanent. Retain for 1 year(s),,
5207,State Prison,Letterbooks,1890-1896.,Chronological,"This series contains a book of copies of letters sent by the Prison Warden G. N. Dow. Letters contain requests for records\, requests for quotes\, supply orders\, and general correspondence. Legibility varies and is quite poor on some of the letters.Many are unreadable. The end of the book contains what appears to be a list of supplies and a menu\, but water damage has made portions of these pages virtually illegible.",,Public,
5227,Department of Public Welfare,Legislative recommendations,1942-1967.,Alphanumerical,,Permanent. Retain for 1 year(s),,
5244,Public Welfare Commission,Mental health program records,1966-2015.,Alphanumerical,,Permanent. Retain for 1 year(s),,
5270,Weber County (Utah). County Commission,Property inventories,1899-1901.,Alphanumerical,,Permanent. Retain for 1 year(s),,
5289,District Court (Fourth District),Loyalty oaths,1893-1895.,Chronological by date.,"Two volumes are in archives custody: 1893-1894\, 1894-1895.",,Public,
5308,Weber County (Utah). County Commission,County agencies' reports,1877-1913.,Alphanumerical,,,,
5337,Ogden (Utah). Mayor,Home Mutual Insurance Company fire insurance map,1883.,Alphanumerical,,Permanent. Retain for 1 year(s),,
5286,Weber County (Utah). County Clerk,Correspondence,1892-1943.,Alphanumerical.,"Business-related correspondence which provide unique information about agency functions\, policies\, procedures\, or programs. The records document material discussions and decisions made regarding all agency interests\, and may originate on paper\, electronic mail\, or other media. This correspondence is filed separately from program and project case files.",,Public,
5314,Huntsville (Utah),Administrative records,1903-1909.,Alphanumerical.,,,,
5332,Ogden (Utah). Court,Judgment books,1928-,,This series contains judgment record books kept by the Ogden Court. The text of judgments rendered in court cases are recorded in these volumes. These records function as a reference source for all final judgments made by the court,Permanent. Retain until administrative need ends,Public,9 microfilm reels
5354,Public Utilities Commission,Railroad and public utilities companies maps,1875-1920.,Alphanumerical,Railroad and public utilities company files including maps.,,Public,1 microfilm reel
5307,Weber County (Utah). Board of Equalization,Administrative records,1903-1905.,Alphanumerical,,,,
5362,Weber County (Utah). County Auditor,Employee payroll records,1983-,"Chronological, thereunder numerical by department number","This register is a numerical listing by check number and agency codes of all payroll checks issued by the county. It includes code\, date\, warrant number\, name of employee\, social security number\, types and amounts of individual deductions\, and may include hourly rate\, and number of hours worked. Though this register is frequently used to reference specific payroll checks\, it might be the only record of employee salaries and would then serve the same retirement purpose as the Employee earnings history files.",Retain for 65 year(s),Private,6 microfilm reels
5380,Logan (Utah). Municipal Court,Traffic cases defendant's index,1940-1955.,alphabetical,"Both Logan City and State of Utah traffic cases are indexed in this volume\, with sections for each separated by a page divider. The majority are Logan City cases. The names of defendants are recorded alphabetically by the initial letter of the defendant's surname. The case number appears in the column to the right of the defendant's name. Beginning in 1952 entries also include the amount of the fine forfeited and the date.",,Private,
5301,Weber County (Utah). County Treasurer,Annual statements,1869-1900.,None,,,,
5373,Park City (Utah). Public Works,Bill and collection registers,i 1911-1946.,"geographic by street, thereunder by side of street (odd or even), thereunder numerical by house number","These registers record the payment of city water fees and includes the owners address\, amount charged (including tax)\, and amount of payment.",,Public,4 microfilm reels
5384,Cache County (Utah). County Sheriff,Commitment orders record book,1888-1909.,chronological,"Entries are holographic copies of orders to commit persons to the Cache County Jail. They include: name of court issuing order (U.S. Commissioner's Court\, Justice of the Peace\, District Court)\, defendant's name\, offense charged\, imprisonment term and/or conditions (i.e.\, payment of specific bail or fines)\, judge's name\, and date of order. Holdings (1 volume).",,Public,
5430,Division of Community Development,Four Corners Regional Commission minutes,1978-1982.,Alphanumerical.,Minutes of commission meetings.,,Public,
5454,Provo City School District (Utah),Payroll time sheets,1987-2016.,"Chronological by month, thereunder alphabetical by employee's name","These are records which verify hours worked (regular and overtime)\, leave earned (vacation\, sick\, emergency\, conference/professional) and taken by school district employees.",Retain for 3 year(s),Private,
6160,Weber County (Utah). County Recorder,Mortgages,"i 1867-1949, 1955-1973, 1977-1980.","Numerical according to book number, thereunder by page number.",Mortgages are recorded with the county recorder to show a property title as security on a loan. Information includes entry number; date of mortgage; names of mortgagor and mortgagee; amount of mortgage; legal description of property; terms of mortgage; and signature of mortgagor; certification of notary public; date recorded; and signature of county recorder.,,,92 microfilm reels
6184,Utah County (Utah). County Sheriff,Index,1966-1968.,Alphanumerical,,,,1 microfilm reel
6212,Utah County (Utah). County Assessor,Plat maps indexes,1951-1961.,Alphanumerical,,,,10 microfilm reels
6159,Iron County (Utah). County Recorder,Mortgagee index,i 1888-1961.,Chronological by date of entry in numbered.,"Mortgages are recorded with the county recorder to show a property title as security on a loan. Information includes entry number; date of mortgage; names of mortgagor and mortgagee; amount of mortgage; legal description of property; terms of mortgage; and signature of mortgagor; certification of notary public; date recorded; and signature of county recorder. 555 Mortgagee index for 1901-1928 and Mortgagor index for 1901-1928\, 1948 are included in separate volumes.",,,25 microfilm reels
6169,Sevier County (Utah). County Recorder,Mortgage index,i 1901-1955.,Alphanumerical,,Permanent. Retain for 1 year(s),,
6163,Sanpete County (Utah). County Recorder,Mortgages,i 1893-1986.,"Numerical according to book number, thereunder by page number.",Mortgages are recorded with the county recorder to show a property title as security on a loan. Information includes entyr number; date of mortgage; names of mortgagor and mortgagee; amount of mortgage; legal description of property; terms of martgage; and signature of mortgagor; certification of notary public; date recorded; and signature of county recorder.,,Public,23 microfilm reels
16528,Utah State Tax Commission. Administration Division,Administrative correspondence,1962-,Chronological.,These are copies of correspondence created by the budget division for administrative purposes.,Retain for 2 year(s),Public,
16577,Utah State Tax Commission. Property Tax Division,Assessor certification course materials,1980-,Alphanumerical by course title,"These are course and training aids used by the Property Tax Division for instructing and certifying persons as property tax appraisers in the state of Utah. They contain manuals\, instructions\, case studies\, worksheets\, and other training material created by the Property Tax Division.",Retain for 10 year(s),Public,
16597,Department of Government Operations. Division of Purchasing and General Services. Surplus Property,Surplus property destruction files,1981-,Chronological,"These records document the proper and legal disposal of state property. If an item of state property cannot be sold for various reasons\, the Division of Surplus Property will declare the property nonsalvagaeble and prepare this document so that the item can be destroyed. Includes item name\, description\, original cost\, date of purchase\, quantity\, total cost\, authorization of agency property officer\, a witness' signature\, and method of destruction.",Retain for 2 year(s),,
16649,Southwest Utah Public Health Department (Utah),Expenditures summary statement,undated,,"This is a monthly statement sent to the state Department of Health to bill for expenses incurred on state contracts. This statement includes the name of the local health department\,",Retain for 3 year(s),Public,
16668,Southwest Utah Public Health Department (Utah),"Women, Infants, and Children (WIC) program financial records",undated,,"These records document the expenditure of monies for projects funded under the WIC program. These records include receipts\, check registers\, and a variety of financial reports.",Retain for 3 year(s) after completion of publication or report,Public,
16571,Utah State Tax Commission. Administration Division,Card key applications,1986-,alphabetical by applicant name,"Control center key or code records\, emergency call cards\, building record\, and employee identification cards.",Retain until superseded,Private,
16624,Workers Compensation Fund Division. Data Processing,Systems guide,1981-1990.,None.,"This manual is used by programmers and information analysts to reprogram the computer and to ascertain whether the system is operating according to design. Includes definitions of the system including functional requirements; data requirements; system/subsystem specifications; authorizing directives; definitions of the logical and physical arrangement of the characteristics of each record\, element\, or item of data in the file\, including names and tages or labels (record layout); specifications of all codes used; cross-reference codes; validity characteristics; update and access conditions; and\, a sample copy of each input/source document.",Permanent. Retain for 7 year(s) after final action,Public,
16685,Southwest Utah Public Health Department (Utah),Day care licensing public health nurse review records,undated,,"This inspection form documents the separate annual review of day care centers by public health nurses prior to their state licensing and the relicensing. The form includes center's name\, address\, owner and person in charge; visit date\, arrival and departure times\, public health nurse's signature\, department's name\, indication of review of program and records\, and recommendations and comments.",Retain until expiration of permit or license,Public,
16720,Board of Health,State Board of Health minutes index,1934-2015.,Alphabetical by subject,"These are index cards used to locate the minutes of the meetings that dealt with specific topics. These cards include the topic\, the date the topic was discussed in a meeting\, and the page number of the minutes.",Permanent. Retain until administrative need ends,Public,
16731,Dept. of Health. Office of Strategic Planning and Evaluation,Statewide health coordinating council meetings minutes,1984-1993.,None,"These are the minutes of the above council\, established under Section 1524 of the Public Health Service Act. The purpose of the council is to advise the state health planning and development agency; to review the health system plans and annual implementation plans of each health system agency in a health service area; to prepare\, review\, and revise the state health plan; and to review the budget of each health system agency. These minutes include the date and time of the meeting\, the place of the meeting\, the members present\, the topics discussed\, and any decisions reached.",Permanent. Retain for 3 year(s),,
16598,Department of Government Operations. Division of Purchasing and General Services. Surplus Property,Surplus property sales invoices,1985-,Chronological.,"The records are used to document the sales transactions of any surplus property where cash is received. They are also used to update the SP-1's. Includes reference number\, signature of receipt to whom the item was sold\, description of what was sold\, date\, and amount.",Retain for 3 year(s),Public,
16701,Division of Community Development,Emergency energy assistance program application case files,1977-1982.,Alphabetical by area name,"These are case files of the federally funded program. The files document the request for services\, commodities\, or federal funds distributed by the department to low income individuals and families\, the elderly\, and the near poor to assist them in their participation in energy conservation programs\, and to lessen the impact of the high cost of energy. The applications are submitted by the Community Action Agencies of local government entities. The information includes the name of the agency applying for the aid and the address\, period of proposed contract\, authorization\, budget information\, budget plans and areas of expenditures\, and any changes that are subsequently made to the original contract.",Permanent. Retain for 3 year(s) after expiration of contractual agreement,Public,
16739,Dept. of Health. Office of Strategic Planning and Evaluation,Statewide health coordinating council administrative files,1984-1993.,Alphabetical by name,"This is the record of the council members\, their qualifications for this position\, and their activities. It includes resumes of the members\, copies of letters from the governor thanking outgoing members for their work\, routine requests for information\, and appointment letters to the members advising them of their appointment and of the duties and responsibilities of the position. Personal information on the members includes age\, birthplace\, current and past addresses\, date of birth\, educational level\, employer\, employment history\, grade average or class standing\, job position information\, membership in groups\, military service\, name\, name of kin\, occupation\, occupational licenses\, political affiliations\,,references\, sex\, social security number\, telephone number\, and publications.",Permanent. Retain until separation,Public,
16747,Dept. of Health. Office of Strategic Planning and Evaluation,Governor's task force on catastrophic medical expenses files,1985-1993.,Chronological,"These are the files of the above task force created to find solutions to the problem of individuals faced with major medical expenses. They include meeting notices\, agendas\, minutes of meetings\, a final report entitled The Governor's Task Force on Barriers to Health Care\, and a task force roster.",Permanent. Retain for 1 year(s),,
16770,Weber State University (Utah),National direct student loan promissory note financial aid files,1986.,Numerical by social security number,"These are financial aid files of promissory notes used to indicate that a student has accepted a loan and has agreed to pay back the funds according to the terms of the note. The files include student name and social security number\, check number\, agency identification number\, interest rate\, terms of the note\, student signature\, and date.",,Private,
16771,Department of Health. Division of Community Health Services,Ambulance reports,1974-1975.,Numerical by report number,"These are microfilm copies of ambulance reports logs used by the bureau to compile a special study during the above time period. The bureau has no further use for these records. These reports include the ambulance permit number\, from whom the call for help was received\, the vehicle operator code\, the date and time of the call\, the mileage\, the type of complaint\, the nature of the call\, the apparent cause of injury\, the location of the patient\, aid given by the emergency personnel\, where the patient was taken\, the patient's name and address\, the age of patient\, the name of the next of kin\, the names and identification numbers of the ambulance crew\, and billing information.",,Private,
16885,Salt Lake City (Utah). Police Department,Pool car sign-out files,1984-,Chronological,These are forms used when an officer's assigned car is out of service or in cases of bad weather when motorcycles cannot be ridden. The forms contain the name of the officer; date and time out and time it; shop car number; and location.,Retain for 1 year(s),,
16927,Department of Health and Human Services. Community Health and Well-Being. Division of Population Health.,Daily time record,1984-,Alphabetical by employee name,"These are the time sheets prepared by staff members who do work related to medicaid and medicare. A record of time spent on these programs is needed to ensure that the state gets reimbursed by the federal government. These time sheets include the employee's name\, job title and grade; the period of the report; the name of the office\, and bureau; the employee's and supervisor's signatures; the signature of the approving officer in the division of Health Care Financing; and a daily record of the employee's time.",Retain for 1 year(s),Public,
16913,Department of Health and Human Services. Community Health and Well-Being. Division of Population Health.,Laboratory Advisory Committee administrative files,1978-,Alphabetical by name,"This is the record of the members of the above committee\, their qualifications for the position\, and their activities. It includes resumes of the committee members\, copies of letter(s) from the governor thanking outgoing member(s) for their work on the committee\, routine requests for information\, and appointment letters to the members advising them of their appointment and of the duties and responsibilities of the position. Personal information on the members includes birthplace\, date of birth\, educational level\, employer\, employment history\, job position information\, marital status\, membership in groups\, name\, occupation\, occupational licenses\, sex\, and publications.",Permanent. Retain until separation,Public,
16923,Department of Health and Human Services. Community Health and Well-Being. Division of Population Health.,Impounded Animals Advisory Committee meetings minutes,1986-,Chronological,"This is the record of the meetings of the Impounded Animals Advisory Committee. This committee is charged with the responsibility for establishing the rules and policies for the use of impounded animals for laboratory use. This record includes the date of the meeting\, the place of the meeting\, the individuals present\, the issues discussed\, and the decisions reached.",Permanent. Retain for 4 year(s),,
16921,Department of Transportation. Office of Port of Entry,Commercial vehicle safety alliance records,1981-1983.,Chronological,"These records contain notes from conferences of the Commercial Vehicle Safety Alliance\, most of which have been held outside of Utah. However\, the conference was held in Salt Lake City in the spring of 1983. In this instance\, records also include minutes\, agenda\, handouts\, and correspondence between the hosts (Capt. Val A._Palmer) and participants. The information includes current or past addresses\, names\, and occupations.",Permanent. Retain until administrative need ends,Public,
16946,Public Service Commission,Shorthand notes of public hearings,1975-,Alphanumerical by utility name and hearing number.,"These are the complete records of all hearings before the Public Service Commission as recorded by the recorder under the requirements of UCA 54-7-11. This record includes the date and place of the hearing\, the topic of the hearing\, the individuals involved\, the name of the reporter\, and any order or decision of the Commission.",Retain for 3 year(s),,
16991,Utah State Tax Commission. Motor Vehicle Enforcement Division,Miscellaneous fees sheets,1985-,Chronological.,"These are the sheets license applicants submit to the department along with their fees in order to be licensed as motor vehicle dealers\, salesmen\, transporters\, manufacturers\, or crushers. This is required by UCA 41-3-13. This record includes the name and address of the applicant\, the date of the payment\, the specific fees being paid\, and the amount of the fees.",Retain for 3 year(s),Protected,
17004,Utah State Tax Commission. Motor Vehicle Enforcement Division,Salesman master file,1979-,Chronological,"This is an automated data file that contains up to date information as to salesmen of motor vehicles licensed to the state. This is used by the staff in their day to day activities. The information in this file includes the salesman number\, the name and address of the salesman\, the salesman's date of birth and sex\, a physical description\, the original issue date of the license\, the last transaction date\, the expiration date\, the date of any suspensions\, the effective date of the bond\, the name of the surety company\, the bond number\, and the salesman's employer.",Retain until superseded,Public,
17044,Utah State Tax Commission. Processing Division,Cigarette stamps tax files,1979-,Alphabetical by name,"These are returns filed by sellers of cigarettes as required by UCA 59-14-206\, 203 . These files include Order for Cigarette Revenue Stamps\, Manufacturer's Statement of Returned Cigarettes and Other Tobacco Products\, claim for reduction or waiver of penalty and interest\, and claim for refund\, credit\, or adjustment. Information includes the taxpayer's name and address; the period covered by the return; the total packages of cigarettes imported for use; the retail value and sales price of the cigarettes; the tax due; the signature of the individual filing the return; the name and address of the tobacco manufacturer; the name and address of the distributor; and the number of packages of tobacco returned to the manufacturer.",Retain for 6 year(s),Protected,
17025,Utah State Tax Commission. Processing Division,Partnership income tax returns,1979-,Chronological,"These are income tax returns filed by partnerships as required by UCA 59-10-301\, 1989. These files include Batch Header Card\, Partnership Return of Income\, correspondence\, and copies of related federal tax forms. Information includes the partnership name\, address\, and federal identification number; the principal business activity and product; the date the business was started; the accounting method used; the number of partners in the partnership; the partnership's income\, deductions\, and tax liability; a balance sheet listing of assets; the name and address of a general partner; and the name\, address\, and social security number or employer identification number of the return preparer; the batch number; document count; routing of the batch;,type of transaction; amount of increase or decrease of assessment and remittance; and the amount of payment made.",Retain for 10 year(s),Private,
17067,Utah State Tax Commission. Processing Division,Delivery to shippers report file,1984-,Chronological by year,"These are reports of fuel shipped into the state as required by UCA 59-13-208. This is used by the commission to ensure that all taxes that are due have been reported and paid. This report includes the name of the shipper\, the date the fuel was shipped\, the consignee's name\, the carrier's name\, the load order and pertoex number\, and the gross and net amount of fuel shipped in gallons of regular\, unleaded\, premium unleaded\, diesel\, stove\, and jet fuel.",Retain for 3 year(s),Protected,
17035,Utah State Tax Commission. Processing Division,Fuel carrier's reports,1978-,Alphabetical by taxpayer name.,"These are informational reports required of fuel carriers by UCA 59-13-206 to report all fuel deliveries make in the state. This information is used to verify that all Utah businesses have filed the required fuel tax returns. This record include Carrier's Monthly Report of Shipments of Special Fuel and Carrier's Report of Imported Motor Fuels. Information includes the name and address of the carrier\, the period of the report\, the date of any shipments\, the invoice number of the shipment\, the name of the consignee\, and the destination.",Retain for 6 year(s),Protected,
17060,Utah State Tax Commission. Processing Division,Apportioned registration audit reports,1986-2019.,Alphabetical by taxpayer name,"These are the reports of audit adjustments to apportioned registration Fees. They are used to compare mileage reports from the port of entry and the trucking company to check for accuracy. This record includes miscellaneous tax adjustment form\, claim for reduction or waiver of penalty and interest\, audit work papers\, and correspondence. Information includes the type of tax involved\, taxpayer's name and account number\, period of tax involved\, type of adjustment\, transaction date\, amount of tax debited or credited\, amount of penalty and interest due\, amount of payment and explanation of the changes and the auditor's name and the date of audit.,This paper record series is filmed in random order as part of record series 17051\, Business tax microfilm.",Retain until resolution of issue,Exempt,
17159,Ogden (Utah). City Treasurer,Special assessments journals,1929-,Chronological by date.,"One volume accessioned by the archives\, 1929-1962.",,Public,
17163,Ogden (Utah). City Treasurer,Special tax assessment rolls,1905-1928.,None.,"Special assessment rolls (D\, F through O) with two indexes are in the custody of the archives.",,Public,
17211,Department of Human Services. Administrative Support,Historical administrative office files,1969-2009.,Alphabetical by subject.,"This series contains policy manuals and plans which documents the evolution of the department. This series includes a final copy of the Social Services Consolidation Plan\, department manuals and updates\, integration reports of district offices\, resource handbooks\, state plans\, and some of the obsolete forms used by the Office of Community Operations.",,Public,
17281,University of Utah (Utah),Student credit hour enrollment,1970-1973.,,,,,7 microfilm reels
17268,University of Utah (Utah),Biennial reports,1896-1956.,,This series contains reports of activities from the previous two years for the university.,,,
17302,University of Utah (Utah),NDSL programs records,1975-1983.,,These are transaction journals. They document receipts and loan payments.,,Public,
17338,University of Utah (Utah),Teachers insurance and annuity association reports,1923-1975.,,"These monthly reports document the name of annuitant\, the amount paid by annuitant\, the university and totals. Some correspondence is included.",,,
17403,University of Utah (Utah). Medical Center,Hospital change register,1970-1976.,,"These are department charge registers. Information includes department ID\, charge\, quantity\, and totals.",,Public,
17292,Murray City School District (Utah),Annual public school enrollment report,1995-,"Chronological, thereunder numerical by school code","This report is completed on student enrollment and dropouts as of October 1. It is used to qualify for state funding. Individual schools directly update the State computer system. The report is printed\, signed and audited by district external auditors and sent to the State Office of Education. The report includes student enrollment by school\, by grade\, and ethnic group. The report also includes the dropout report.",Retain for 5 year(s),Public,
17426,South Salt Lake (Utah),Council executive session minutes,undated,,"These are the official record of the proceedings of regularly scheduled\, special and emergency council meetings. Includes date\, time\, and place of meeting\, name of members in attendance and those absent\, a record of subjects discussed\, statements of intent\, and a record of action taken.",Retain permanently,Protected,
17342,University of Utah (Utah). Medical Center,Hospital transfer check reconciliation records,1972-1976.,,,,,
16565,Southwest Utah Public Health Department (Utah),Board of Health minutes,undated,,"These minutes document the actions of the local boards of health. Each local health department is required to have a board of health ""appointed by the local governing body and shall consist of at least five persons"" (UCA 26A-1-109 (1992)). The Board of Health is responsible for establishing policy\, for adopting regulations relating to health protection and the promotion of public health or environmental health including but not limited to public health administration and support services\, maternal and child health\, communicable disease control\, surveillance and epidemiology\, food protection\, solid waste management\, wastewater management and safe drinking water management. They include the agenda and the actual minutes of proceedings of special and regular meetings of the local Boards of Health.",Retain permanently,Public,
16578,Utah State Tax Commission. Property Tax Division,Assessor certification training records,1960-,Alphabetical by name,"These records are created and maintained by the Property Tax Division and list the persons who are\, or have been\, certified to appraise personal property in the state of Utah. They contain copies of tests and scores\, correspondence\, training schedules\, certificates\, and other records. They also included name\, address\, social security number\, class records\, schedules\, and permits earned towards recertification.",Permanent. Retain for 30 year(s),Private,
16618,Workers Compensation Fund Division. Data Processing,National Council for Compensation Insurance and Management on Policy Endorsements reports,1984-1988.,None.,"This is a statistical report sent to the NCCI. It is used to provide them with data for conducting risk analysis on all classified employee positions in their job classification database. This information is then used to classify the rates of insurance coverage for each position. Includes policy holder's name and address\, policy number\, code classification\, amount of premium paid for each job classification\, and a list of all claims filed on that policy.",Permanent. Retain for 1 year(s),Public,
16704,Board of Education. Office of Education. Teaching and Learning,Inservice credit request files,1979-,"Alphabetical by school district or subject, thereunder numerical by workshop number","These are files that indicate inservice training offered by school districts\, colleges or universities\, or outside organizations to teachers. They document approval from the Office of Education to accept the credit offered by the training courses. This information is maintained as a service to teachers to preserve a record of their participation in the training and to issue duplicate certificates of attendance and credit if necessary. These files include information sheets describing the training course\, conference\, or workshop; place of the training; a letter requesting that the course be authorized to offer inservice credit; a letter granting that approval; and a list of the participants of the training.",Retain for 15 year(s),Public,
16625,Southwest Utah Public Health Department (Utah),Detail collection statement,1990-,Chronological,"This is a monthly statement sent to the Department of Health reporting the amount of fees collected by the local health departments from patients or clients on state contracts. This statement includes the local health department name\, month\, the allocation of collections by contract or program type\, the type of collection (vital statistics\, patient fees\, etc.)\, the amount of the collections\, and the total amount collected.",Retain for 3 year(s),Public,
16751,Dept. of Health. Office of Strategic Planning and Evaluation,Disaster planning files,1980-1993.,none,"These are files used to prepare statewide plans for actions to take in emergencies. This responsibility has been transferred from this bureau to the Bureau of Emergency Medical Services as of 1987. The information in these files includes National Disaster Medical System (NDMS)\, Disaster Medical Assistance Team Organization Guide\, minutes of disaster planning meetings\, drafts fo NDMS Operations Plans\, vulnerability analysis worksheets\, hazardous materials training program materials\, and correspondence and memoranda.",Permanent. Retain for 2 year(s),,
16768,Office of Vital Records and Statistics,Children's trust accounts credits transmittal form files,1986-2015.,None,"This is a record of money collected as a special fee by the state and local health departments on requests for certified birth certificates. These fees are then transmitted to the state treasurer to be placed in a trust fund for child abuse and neglect prevention programs. This fee is required by UCA 26-2-12.5 and 78-3d-7. This record includes the month of the report\, and a breakdown by the state or local registrar's office of the number of birth certificate copies issued\, the amount of total collections\, and the amount of trust funds transferred to the treasurer.",Retain for 3 year(s),,
16764,Office of Vital Records and Statistics,Director's speech files,1968-,None,These records support the agency's function to engage in professional discourse. Records document formal presentations presented to local and national organizations. Information includes the speech and related statistical information.,Permanent. Retain for 3 year(s),Public,
16846,Southwest Utah Public Health Department (Utah),Immunization personal exemption record,undated,,"This is a statewide form provided by the State Health Department to all local health departments. It is used by parents to claim a personal exemption based on a personal belief opposed to immunization in accordance with UCA_53A-11-302.5 (1995). This form must be completed annually to receive continued recognition of the personal exemption. It includes a statement claiming exemption from immunization\, parent or guardian's name and signature\, address\, date\, name of child/student exempted\, date\, school or child care facility's name\, witness's signature\, title\, and date.",Retain for 21 year(s) after date of birth,Private,
16855,Southwest Utah Public Health Department (Utah),School student immunization assessment annual report,1990-,"Chronological, thereunder alphabetical by name of school","These forms document surveys taken by schools or local health departments of children entering kindergarten and child care to determine immunization status. Copies of the forms are sent to the State Department of Health. The forms include name of facility and responsible party\, number enrolled in kindergarten or day care\, number of children with immunization cards or records turned in to the school\, number of children with no record\, number of children adequately immunized\, number of exemptions (medical\, religious\, personal)\, and total number of exemptions. These records are also called Preschool immunization survey sheets.",Retain for 2 year(s),Public,
16865,Southwest Utah Public Health Department (Utah),Sudden infant death syndrome (SIDS) files,undated,,"This is part of a federally funded project to research the cause of Sudden Infant Death Syndrome (SIDS). This program is funded under 42 USCA 300c-12 (1991). These records investigate the family background and response to SIDS. The file includes SIDS case information\, Nurse Referral Form\, and notice from Medical Examiner's Office. Information includes the infant's name and birth date; the date and time found dead; the place of death; the infant's medical history; the maternal and gestation history; record of other SIDS cases in the family; socioeconomic and environmental data; the parents' names\, address\, dates of birth\, religion\, educational level\, and occupation; the parents' and siblings reactions; the dates of visits; and nurse or counselor's name.",Retain for 3 year(s) after case is closed,Private,
16886,Salt Lake City (Utah). Police Department,Radar gun control record files,1984-,Chronological,These are forms used to maintain an inventory and control of city's radar guns. They provide information on the status and location of radar guns. The form contains the radar number; officer's name; date and time out; and date and time in. The information is then input in the computer which generates a printout. The information is constantly being updated.,Retain for 2 year(s),,
16895,Salt Lake City (Utah). Police Department,Policy manual,1982-,Chronological,"This automated file contains information on the division's policy manual. This information includes: division job descriptions\, accident investigation responsibilities\, fatal accident investigative files and information release\, and radio call numbers and assignment response criteria. This information is continuously updated.",Retain for 2 year(s),,
16887,Salt Lake City (Utah). Police Department,Police car accident files,1975-,Chronological,These files contain forms used to monitor individual officer's driving record. The files contain accident investigative reports; state accident reports; officer's explanation of accident; supervisor's recommendations; watch commander's opinion of accident; city equipment accident report; insurance forms; computer printout listing prior accidents; computer code sheet; and police vehicle accident control sheet. The critical data contained in the paper record is input in the computer which generates; printout. They are used to establish fault for accidents.,Retain for 5 year(s),,
16912,Department of Health and Human Services. Community Health and Well-Being. Division of Population Health.,Laboratory Advisory Committee meetings minutes,1978-,Chronological,"This is the record of the meetings of the Laboratory Advisory Committee which formulates the policies and procedures for the State Health Lab. It includes the date of the meeting\, the place of the meeting\, the names of the individuals present\, the items discussed\, and any decisions reached.",Permanent. Retain for 3 year(s),,
16922,Department of Health and Human Services. Community Health and Well-Being. Division of Population Health.,Administrative rule analysis notice of proposed rule change,1984-,Chronological,"This is a proposal by the agency to adopt a new administrative rule or change an existing rule. It includes the name and address of the department or agency submitting the form\, the name and telephone number of the contact person\, the title of the rule\, a summary of the rule or change and the reason for it\, the anticipated cost impact of the rule\, the type of notice (proposed rule\, change in proposed rule including the rule number\, a 120 day rule\, or a five year review/continuation)\, a justification for a 120 day rule\, whether the rule is authorized by state code or required by federal mandate and the applicable citations\, the means by which the public may comment on the proposed rule (at public hearing\, by appearing at the agency\, or by written,comment) and the period for making their comments\, the name and the signature of the agency head or designee\, the date the notice was signed\, the date and time the notice was received in the Office of Administrative Rules and the name of the person receiving it\, the dates the 120 day rules become effective and lapse\, and the Office of Administrative Rules and the originating agency's numbers.",Permanent. Retain until administrative need ends,Public,
16916,Department of Health and Human Services. Community Health and Well-Being. Division of Population Health.,Invoices,1980-,Numerical by invoice number,"These are invoices sent by the division for services rendered. This record includes the date of the invoice\, the name of the client\, the amount billed\, and the type of test performed.",Retain for 3 year(s),Public,
16993,Utah State Tax Commission. Motor Vehicle Enforcement Division,Utah licensed and bonded dealers sales report,1986-,Chronological,"This is a report submitted by motor vehicle dealers reporting the sale and delivery of any new or used motor vehicle\, as required by UCA 41-3-2(2). This is used by the division in pursuing actions against dealers in cases of fraud such as alteration of mileage odometer readings. This form is also used as an input document to the data system. This record includes the names and addresses of the buyer and dealer\, a description of the vehicle sold\, whether the vehicle was new or used\, the odometer reading at the time of sale\, the date of sale\, and the signature of the seller.",Retain for 4 year(s),Protected,
17001,Utah State Tax Commission. Motor Vehicle Enforcement Division,Purchase authorizations,1985-,Chronological,"These are requests to procure needed equipment and supplies. The information includes name of requesting department\, division\, and bureau\, the date of request\, date the requisition wanted\, the requisition number\, the estimated cost of the supplies or equipment\, the address and telephone number where the supplies or equipment are to be sent\, the name of the person originating the requisition\, the signature of the purchasing agent\, the low organizational and activity numbers\, the purchase order number\, the item number\, the quantity of each item requested\, the description and specifications of each item\, the unit price\, and the total cost of all items.",Retain for 1 year(s),Public,
17010,Utah State Tax Commission. Motor Vehicle Enforcement Division,Salesmen history system,1979-,"Chronological, thereunder alphabetical by salesman name","This is a complete history of the transactions involved with each salesman license issued. This is used as an administrative tool by the division to answer inquiries more efficiently and reduce the paperwork burden. This record includes the salesman license number\, the date of any transaction\, a description of the transaction\, the effective date of the transaction\, and the roll and frame number where the transaction documentation was filmed.",Retain until superseded,Public,
16955,Southwest Utah Public Health Department (Utah),Quarterly dental health reports,undated.,Chronological.,"These are reports submitted to the State Bureau of Dental Health on district activities in the field of dental health. They are used in preparation of an annual report to be submitted to the Association of State and Territorial Health Officials. The association then publishes a national annual report. These reports include the district name\, the report date\, the director's name\, the number and type of programs for education and prevention held and the number of persons attending\, the number of areas fluoridating water\, the names of communities fluoridating water and the number of people served\, and the number of dentists assisted in placement. The Bureau of Dental Health maintains the record copy of these reports for two years.",Retain for 1 year(s),Public,
16980,Utah State Tax Commission. Administration Division,Collections and assessments reports,1952-,Chronological.,"This is a record of the monthly collections of taxes by the type of taxes. This is used to help the state project the annual revenue for budget purposes and to keep track of tax collections. In 1976\, this report was combined with another report. This record includes the month of the report\, and the following information by class of tax: the amount of licenses\, and returns received during the period; the amount of each received year-to-date; the amount assessed this period; the amount assessed year-to-date; and the amount of money collected for the period and for the year-to-date.",,Public,
16981,Utah State Tax Commission,"Gross collections, refunds, and net collections report",1952-,Chronological.,"This report is a breakdown of revenues collected from all sources by the state. It is used to help the state project the annual revenues for budget purposes and to make any mid-year spending adjustments. In 1976\, this report and the Report of Collections and Assessments were combined into one report. This record includes the period of the report\, the funding source (transportation fund\, temporary permit fees\, etc.)\, and for each source for the current period and the previous period the amount of gross collection\, refunds\, and net collections. This report is added to monthly as part of a computer spread sheet program. At the end of each quarter\, this report becomes the quarterly report. At the end of each year this report becomes the annual report.",Permanent. Retain for 5 year(s),Public,
16999,Utah State Tax Commission. Motor Vehicle Enforcement Division,Investigative case files,1984-,Numerical by case number,"These are files of the investigation of wrong doing by individuals involved in the sale\, manufacture\, or transporting of motor vehicles. These files include Original Complaint Report\, Supplemental Report\, and supporting documentation. The information includes the nature of the complaint\, the name and address of the complainant\, the name and address of the dealer or individual\, the description of the vehicle purchased\, a description of the trade in vehicle\, the purchase price of the new vehicle\, the date of purchase\, and a statement of facts in the case.",Retain for 10 year(s),Protected,
17008,Utah State Tax Commission. Motor Vehicle Enforcement Division,Dealer plate file,1979-,None,"This is an automated data system file that contains the current status of special plates issued to motor vehicle dealers under the provisions of UCA 41-3-30 to 41-3-37. This file is used for staff reference. The information includes the dealer number\, the date the plate issued\, the date the plate expires\, and the current status of the license plate (okay\, lost\, stolen\, etc.).",Retain for 30 day(s),Public,
17037,Utah State Tax Commission. Processing Division,Application for special fuel user permits,1980-,Chronological,"These are applications filed by all users of special fuel as required by UCA 59-13-314 for a special fuel permit number and a special fuel vehicle permit. This form includes the name and address of the taxpayer\, the account number\, whether the application is an original or supplemental\, the number of the vehicle\, the year and the make of the vehicle\, the vehicle identification number\, and the type of fuel used. This permit is only valid for one year.",Retain for 3 year(s),Public,
17011,Utah State Tax Commission. Motor Vehicle Enforcement Division,Dealer history system,1979-,"Chronological, thereunder alphabetical by dealer name","This is a complete history of the transactions involved with each dealer license issued. This is used as an administrative tool by the division to answer inquiries more efficiently and to reduce the paperwork burden. This record includes the dealer license number\, the date of any transaction\, a description of the transaction\, the effective date of the transaction\, and the roll and frame number where the transaction documentation was filmed.",Retain until superseded,Public,
17066,Utah State Tax Commission. Processing Division,Motor vehicle sales tax files,1977-,Alphabetical by taxpayer name,"These are related collection and audit files for taxes on motor vehicles. These files include Sales Tax Adjustment Form\, correspondence\, Claim Form\, notice and demand for payment\, deficiency assessments\, audit work papers\, and cancelled checks. Information includes the taxpayer's name\, address\, and account number; the period of the return; the due date for filing and payment; the amount of total sales\, exempt sales\, taxable sales\, and the total tax due; the location of each place of business; the name of the owner of the business; the batch number; document count; routing of the batch; type of transaction; amount of increase or decrease of assessment and remittance; and the amount of payment made; a record of payments received; the case number\,,docket number\, page and date where a warrant for delinquent taxes was filed; the dates of the warrant and the dates of release; and the name of the auditor conducting the audit and the findings.",,Exempt,
17052,Utah State Tax Commission. Processing Division,Alpha index cross reference report,1980-,Alphabetical by taxpayer name,"This is a computer output microfiche\, number TXACTX\, used to locate a records of business taxpayer transactions. This record includes the taxpayer's name\, the type of business (corporation\, doing business as\, or owner)\, the filing period\, the account number\, the return period\, the internal control number\, and the document film location.",Retain for 15 year(s),Private,
17070,Utah State Tax Commission. Processing Division,Bad check files,1979-,Chronological by date.,"This series documents bad checks that are sent to the Utah State Tax Commission. The records include all types of bad checks along with any pertinent documents. Information may include bad check processing documents\, the original check\, the check writers name\, address\, and social security number.",Retain for 6 year(s),Private,
17074,Utah State Tax Commission. Taxpayer Services Division,Tax collections files,1980-,"Chronological, thereunder alphabetical by taxpayer name","These are the files of actions taken to collect delinquent income taxes. These files include Warrants for delinquent taxes\, Satisfaction of warrants for delinquent taxes\, notice of informal hearings of penalty and interest waiver\, response to subordination of lien requests\, discharge of debtor\, agent's contact history\, Collection installment agreements\, and related correspondence. Information includes the taxpayer's name and address\, taxpayer's social security number\, type of tax owed\, amount of tax\, penalty\, and interest due\, amount and intervals of installment payments\, taxpayer's employer\, bank\, and other source of income or assets\, case number\, docket number\, page and date recorded by the county\, county where the warrant was filed\, date,of the warrant\, amount due\, tax period involved and the date the lien was released.",Retain for 15 year(s),Protected,
17194,Wayne County (Utah). County Recorder,Chattel mortgages,1948-,Numerical by entry number,"These are loans which use personal property as collateral filed with the county recorder. They include the date due\, lenders name and address\, mortgagor's name and address\, date of mortgage\, amount of loan\, installment payments\, date of installments\, contractual agreement\, list of personal property held as collateral. Chattel mortgages are obsolete. In 1965\, chattel mortgages were supplanted by the Uniform Commercial Code and in 1983 all mention of chattel mortgages was removed from the statutes of the county recorder.",Retain for 10 year(s),Public,
17139,St. George (Utah). Police Department,Arrest folders,1986-,Numerical by arrest number,"These are forms used to report arrests made by the police department. They usually include complete information and description of person arrested\, date\, arrest time\, arrest location\, charges\, description of offense\, witnesses\, victims\, suspects\, and name of officer(s) making arrest. Sometimes report is a multi-part form\, with a copy sent to the county jail.",Permanent. Retain for 10 year(s),Private,
17176,West Valley City (Utah). Finance Department,Official correspondence,1986-,Alphanumerical by department/division/date,these files contain the program correspondence for the Finance Department. They document the actions of this office.,Retain permanently,,8 microfilm reels
17137,West Valley City (Utah). Department of Administration,Promotional testing for police and firefighters,1980-,Alphabetical by name,"These files contain copies of test given to West Valley City and firefighters to determine whether they should be promoted. The files contain the tests\, answer keys\, individual test scores and the results of oral interviews.",Retain for 2 year(s),,
17184,Department of Corrections,Transitory correspondence,1984-,Chronological,"These are records of routine communications between this office and other offices inside and outside the department. The files include incoming letters\, outgoing correspondence\, and memos.",Retain until administrative need ends,Public,
17229,Department of Health and Human Services. Division of Aging and Adult Services,Ombudsman case files,1981-,"Numerical by sequence number, thereunder chronological.","This series is a record of reported abuse received and resolved which relate to elderly residents of long term care facilities in Utah. The Ombudsman has the authority to investigate a facility regarding practice\, policy and procedure of any facility when they have reason to believe it affects\, or may affect\, the health\, safety\, and welfare\, or the civil and human rights of any elderly resident. This series includes Long Term Ombudsman Complaint Intake Form\, Complaint Disposition Form\, Findings and Recommendations\, Complaint Contract Record/Case Log\, related correspondence\, file number\, date filed\, staff member receiving complaint\, how the form was received (mail\, person)\, relationship to,resident/facility\, name of agency/facility\, administrator\, source of payment (private\, medicaid\, etc.)\, nature of the complaint\, category\, Information Release Form\, referral to another agency\, verification of complaint\, report of investigation\, date and status of follow-up\, brief description of complaint\, findings of the investigation\, and conclusions.",Retain for 8 year(s) after case is closed,Private,
17157,Ogden (Utah). City Treasurer,Paving district special assessment book,1899-1904.,Alphabetical by name of property owner.,"One volume was accessioned by the archives: ""Special Assessment for the Construction of Paving District No._3"" (1899-1904).",,Public,
17219,Department of Workforce Services. Office of Rehabilitation. Governor's Committee on Employment for People with Disabilities,Program and policy files,1950-2020.,Chronological.,"This is a record of programs\, policies and procedures as they pertain to the Governor's Committee on Employment to the Handicapped. This series includes photographs and newspaper clippings of interstate conferences\, program and award ceremonies\, civil rights policies\, new medical techniques\, coalition group information\, housing information\, a historical trail of committee actions\, developments\, minutes\, community impact\, speeches\, seminars\, and information on various state and national societies related to the handicapped and handicapped services.",Permanent. Retain for 3 year(s),Public,
17248,Department of Workforce Services.$bOffice of Internal Audit and Quality Control,Waiver narratives and evaluations,1981-2012.,Alphabetical by wavier.,"This series is a collection of narratives and evaluations from all federal\, administrative\, and client files. This information was appraised\, evaluated\, and compiled to write a wavier to support the agencies request for forgiveness against a federally imposed sanction of noncompliance. Reasons for noncompliance range from economic development to natural disasters.",,Private,
17282,University of Utah (Utah),Faculty contracts,1962-1976.,,,,,7 microfilm reels
17329,University of Utah (Utah),Chart of accounts,1949-1975.,,These ledger account records document the change of account numbers and payment of funds. A brief description describes what program or supplies the account was tied to.,,Public,
17340,University of Utah (Utah),Teachers annuity insurance association remittance reports,1950-1968.,,,,,
17291,University of Utah (Utah),Payroll records,1967-,,"Display of earnings\, deductions\, taxes\, net income\, and warrant or direct deposit information. These documents are prepared and used for payroll disbursement.",Retain for 3 year(s),Private,
17312,Department of Health. Division of Medicaid and Health Financing. Bureau of Authorization and Community Based Services,Specialized motorized wheelchair eligibility files,1994-,"Alphabetical by clients surname, thereunder chronological by year","These files document individuals who are eligible under medicaid/medicare for specialized motorized wheelchairs. The files indicate the patient's special needs for the wheelchair. Information includes client eligibility requirements\, doctor's orders\, and patient therapy program information.",Retain for 6 year(s),Private,
17328,University of Utah (Utah),Confirmed salary budget account,1970-1976.,,These are approved budgets for payment of teacher and staff salaries. Included are payroll forms documenting the disbursement of funds.,Retain for 7 year(s),,
17334,South Davis Sewer District (Utah),Water consumption reports,undated,,"These reports consist of monthly statistics of daily water consumption. They are used for research and litigation purposes and to assist in predicting future flows and peak demands. The reports include water consumption in million gallons\, and cubic feet from treatment plants\, springs\, artesian wells\, pumped wells\, and reservoirs along with precipitation amounts.",Retain for 1 year(s),Public,
17343,University of Utah (Utah). Medical Center,Hospital check register,1972-1976.,,,,,
17346,University of Utah (Utah),Transfer check reconciliation registers,1967-1976.,,,,,
17003,Utah State Tax Commission. Motor Vehicle Enforcement Division,Temporary permit system,1979-,Chronological,"This system contains a record of temporary permits issued by dealers to the purchasers of motor vehicles as required by UCA 41-3-28. This system is used by the division to monitor the issuance of the permits and the payment of the necessary fees. The information in the system includes the permit number\, the issue date\, the date the permit was cleared\, and the clearance code.",Retain until superseded,Public,
17043,Utah State Tax Commission. Processing Division,Cigarette license tax files,1979-,Chronological,"These are applications for the sale of tobacco products as required by UCA 59-14-201. Inclusive dates are 1979-1982\, and after 1986. These files include Batch Header Card and Application for License to Engage in Business as a Dealer in Cigarettes. Information includes the dealer's name and address; the license number and the date issued; the character of the business; the business address; whether the business is a sole proprietorship\, partnership\, or corporation; the names of the owners or partners; the batch number; document count; routing of the batch; type of transaction; amount of increase or decrease of assessment and remittance; and the amount of payment made.",Retain until expiration of permit or license,Protected,
17061,Utah State Tax Commission. Processing Division,Studded tire fee report,1973-,Numerical by account number,"This is a fee charged distributors of studded tires. This fee was repealed in 1981. This record includes the taxpayer's name and address\, the tax period involved\, the due date of the return\, the number of studded tires sold\, the fee on the tires\, the total number of bulk tire studs sold\, the fee on the tire studs\, the total fees due\, and the date and signature of the individual submitting the return.",Retain for 6 year(s),Exempt,
17078,Utah State Tax Commission. Processing Division,Plate correction record,1935-,alphabetical by name,"These are a record of changes of information on registered corporations. This record includes the old name\, address\, or tax year; the change to any of the three items; the source of the information (letter or telephone call); the date of the withdrawal and the reason (deceased\, unable to locate\, etc.); and the date of the change.",Retain until administrative need ends,Private,
17013,Utah State Tax Commission. Motor Vehicle Enforcement Division,Data system computer printouts,1986-,None,These are printouts of information from the data system that is not generated on a regular basis but only upon request. They can be from any of the scheduled data files.,Retain for 10 day(s),Public,
17155,Ogden (Utah). City Treasurer,Sewer district maps,1904.,Numerical by sewer district number.,One volume was accessioned by the archives. This single volume is for sewer district number 9 (1904).,,Public,
17165,Corinne (Utah),Administrative records,1912-1938.,None,"Includes correspondence\, ordinances\, reports\, minute extracts\, and financial documents primarily of the city council but may also include papers of the assessor and treasurer.",,Public,
17042,Utah State Tax Commission. Auditing Division,Tobacco products tax files,1977-,"Chronological, thereunder alphabetical by name","These are returns filed by sellers of tobacco products other than cigarettes as required by UCA 59-14-303. These files include Tobacco Products Tax Return\, audit report\, audit summary sheet\, audit work papers\, Cigarette and Tobacco Products Use Tax Return\, requests from manufacturers to allow sample cigarettes to be sent without stamp\, claim for refund\, credit\, or abatement\, and claim for reduction or waiver of penalty and interest. Information includes the taxpayer's name and address; the name under which the taxpayer is doing business; the period of the return; the registration number; the manufacturer's sales price of the tobacco; a list of allowed deduction; the value of the products sold; the tax on the tobacco\, and interest or penalty amounts;,the total due; and the name and title of the individual signing the return. Audit information includes the date of the audit\, the name of the auditor\, whether the taxpayer was previously audited and the results of the previous audit\, with whom the audit was discussed\, whether the taxpayer agreed with the findings\, and a compliance check.",Retain for 15 year(s),Exempt,
17086,Utah State Tax Commission. Property Tax Division,Personal property guides and schedule surveys,1986-,"Chronological, thereunder alphabetical by property name.","These are personal property valuations\, schedules\, and tax liability surveys. These surveys are used to compare the original cost of equipment with the sale price for taxation reasons. They are also used by the Tax Commission to set property values\, tax liability\, and abatements. They contain annual surveys conducted by the Tax Commission requesting businesses to provide information on the sale of used equipment\, industry code\, real and personal property schedules\, and farm income. Information includes dealer name and address\, buyer name and address\, generic equipment name\, sales invoice number and date\, place where equipment was shipped to and from\, how the purchase was financed\, make and model of equipment\, number and cost of units purchased\, type of equipment used as a,trade in\, total sales price\, and suggested list price or purchase price when new. The information from these surveys is used to create the Personal property guides and schedules report\, 10475.",Retain for 1 year(s),Protected,
17164,Ogden (Utah). City Treasurer,Special fund cash books,1904-1928.,None,"Seven volumes (A-G) are in archives custody: Volume A (1904-1908)\, volume B (1908-1910)\, volume C (1911-1914)\, volume D (1915-1919)\, volume E (1919-1921)\, volume F (1922-1924)\, and volume G (1925-1928).",,Public,
17160,Ogden (Utah). City Treasurer,Special tax sales record book,1893-1895.,None.,"One volume accessioned by the archives: ""Record of Special Tax Sales: Sewer and Paving\, 1893; Sewer\, 1894; Sewer\, 1895.""",,Public,
17195,West Valley City (Utah). City Attorney,Closed criminal case files,1981-,Alphanumerical by name,"These files are used by city prosecutors to conduct trials against persons charged with criminal misdemeanors. They contain copies of police reports (containing name of person reporting crime\, name of suspect\, summary of crime\, names of police officers\, and whether a citation was issued); pretrial notices or trial notices (containing defendant's name\, name of attorney\, and date and time of trial); citations (containing name of person\, date\, place of occurrence\, and any comments); and notes of attorney. These case have gone to court and are closed.",Retain permanently,Private,
17270,University of Utah (Utah),General catalogs,1870-1969.,,This series contains catalogs containing classes offered during the school year.,,,
17206,Department of Human Services. Administrative Support,Emergency shelter management training program,1981-2009.,Alphabetical by subject.,"This is a record of course material for training people in emergency shelter management. This series includes the class roster\, training manuals\, and related materials.",Permanent. Retain for 1 year(s),Public,
17255,Family Services.$bBeaver Office Department of Human Services. Division of Child and Family Services. Beaver Office,Unsubstantiated child abuse and neglect case files,1985-1995.,Alphabetical by client surname,"This record series is an report of alleged damage or threatened damage to the physical or emotional health and welfare of a child through neglect or abuse and includes causing non-accidental physical or mental injury\, incest\, sexual abuse\, sexual exploitation\, molestation\, or repeated negligent treatment or maltreatment. Investigations are required upon receipt of an alleged report in an effort to protect the best interest of the children\, offer protective services to prevent harm to the children\, stabilize the home environment\, and preserve family life when possible. Information from the Child Abuse and Neglect Form 741 is input into the Central Register (this is an automated data record on the agencies local data system established by UC,78-3b-12). This series includes the Child Abuse/Neglect Form 741\, and all data collected as a result of an investigation.",Retain for 100 year(s),Controlled,
17290,University of Utah (Utah),Teachers Annuity Insurance,1976-1977.,,"These are teacher's insurance and annuity association record (CREF/TIAA). It lists benefit reconciliation for each pay period by name\, social security number and transaction type.",,Public,
17450,Department of Health and Human Services. Office of Recovery Services,Information services locater archive,1995-,Chronological by run date,"These records contain information on clients derived from the Office of Recovery Services' locator service. They are used to show compliance with federal regulations and to research past residence or asset information on clients. Information includes address\, employment and asset information.",Retain for 15 year(s),Private,
17358,University of Utah (Utah),Campus order daily credit logs,1972-1981.,Numerical by account.,These are related to series 17392. They are financial ledgers.,,Public,
17335,University of Utah (Utah),Student activity accounts,1924-1978.,,"These records are financial ledgers and supplemental statements regarding accounts and receipts for student activities. Account balance sheets\, account payable information and funds related to events\, sports and activities.",,,
17392,University of Utah (Utah),Campus order daily diagnostic reports,1981-1983.,Chronological.,"These are campus order daily diagnostics\, formerly known as daily credit logs. These are financial ledgers\, including account details and department requesting or spending funds.",,Private,24 microfilm reels
17423,University of Utah (Utah),National defense student loan cash receipts,1977-1981.,,"These are NDSL cash receipts daily logs. Information includes name\, payer ID\, account number\, amount and receipt number.",Retain for 3 year(s),Public,
17353,University of Utah (Utah),Transfer check reconciliations,1977-1982.,,These are transfer check reconciliations including monthly account information and account payable information.,,,
17449,Duchesne County (Utah). County Recorder,Greenbelt records,1971-,"Numerical by book number, thereunder by page number","These application forms are used to request taxation under the Farmland Assessment Act which allows for the assessment of agricultural land on the basis of its productive value rather than its market value. ""The owner of land eligible for valuation [under the Farmland Assessment Act] must submit an application to the county assessor of the county in which the land is located"" (UCA 59-2-508 (1995)). Theye are recorded with the county recorder.",Retain permanently,Public,
17419,Granite School District (Utah),Special education student records,1946-,"Alphabetical by surname, thereunder chronological by date of birth.","These individual case files document students enrolled in the district's special education programs. They contain various reports and completed forms including learning disability assessment reports\, approvals for continued services\, completed tests and surveys\, information on parents or guardians\, and approval of placement in the Special Education Program.",Retain for 22 year(s) after separation or until date of birth,Exempt,
17505,Board of Regents (Utah). Higher Education Assistance Authority,Student loan data base quality reports,1991-,"Alphabetical by title, thereunder chronological.","These reports track the history of information maintained in the student loan database. When changes in the types of information occur or the way information is collected and maintained\, it must be recorded in the system documentation. Also\, when corrections or programming changes take place in the data base they are documented. These reports are used for historical reference regarding the data base and are also helpful when audits are conducted and questions asked about why software programming changes were made. Information includes error detail research which lists specific student loan records and the data errors corrected.",Permanent. Retain for 1 year(s),,
17534,District Court (Third District),Clerk appointments and resignations,1879-1894.,Chronological by date.,"These are appointments\, oaths of office\, and resignations for various clerks of the court.",,Public,
17521,Salt Lake Community College (Utah),Student academic records,1948-,Alphabetical by student surname.,"This series contains official transcripts and class lists documenting student matriculation and academic status. Information includes names\, addresses\, birth dates and places\, residences\, courses taken\, grades\, credits earned\, and financial information\,,Files containing official documentation listing student's courses\, grades\, credits earned\, and status achieved. Often referred to as a transcript.",Retain permanently,Exempt,
17557,South Ogden (Utah),Uniform citations,2001-,Numerical by case number,"This is a copy of a citation issued by the police to drivers violating motor vehicle and traffic laws. It usually includes date\, time\, location of violation\, vehicle's license number\, violation code\, officer's name\, and signature of person receiving citation. These files also include ordinance violations and animal control citations.",Retain for 2 year(s),Public,
17549,Daggett County (Utah). County Clerk,Campaign financial disclosure statements,1985-,Chronological,"These are financial reports required to be submitted by all candidates for county elected offices in accordance with UCA 17-16-16.5 (1995)). Each candidate is required to report his itemized and total campaign contributions at least once within two weeks before the election and at least once within two months of the election. The financial report must identify each contribution over $50\, the donor's name\, and amount\, and each expenditure\, the name of the recipient and the amount of the expenditure.",Retain permanently,Public,
17558,South Ogden (Utah),Initial contact reports,2001-,Numerical by case number,"These are the initial written or recorded reports that are made by police officers describing actions initially taken in response to a complaint or the discovery of an apparent violation of law. The reports may contain ""the dates\, time\, location\, and nature of the complaint\, the incident\, or offense; names of victims; the nature or general scope of the agency's initial actions taken in response to the incident; the general nature of any injuries or estimate of damages sustained in the incident; the name\, address\, and other identifying information about any person arrested or charged in connection with the incident; or the identity of the public safety personnel (except undercover personnel) or prosecuting attorney involved in responding to the initial incident"" (UCA 63-2-103(12)(a). These reports do not include follow-up or investigative reports prepared after this initial report. Please also see Schedule 21\, Item #3 ""Arrest Reports.""",Retain for 5 year(s),Public,
17560,South Ogden (Utah),Crime case reports,2001-,Numerical by case number,"These are reports of crimes and other cases investigated by the police department. They contain all information as to the ""who\, what\, where\, why and how"" of reported incidents. They are used for departmental information\, follow-up investigation\, and statistics. The Supplemental Continuation Reports are used to provide additional information concerning a police investigation. The reports are usually filed by case number and are frequently part of the case file. They are also called Incident Reports or Offense Reports.",Retain for 5 year(s),Protected,
17684,Apprenticeship Council,Company registration records,1972-1983.,Chronological.,"This series contains a register of companies that participated in the Apprenticeship program. The list includes the company name\, date\, assigned number\, address\, trade (i.e. electrician\, plumber\, etc.) and a column for ""Stnd Cncl"". Additionally\, handwritten notes include information about participating companies such as dates of removal from the program.",,Public,1 microfilm reel
17598,Daggett County (Utah). County Attorney,Opinions,1977-,Chronological,"These are the formal legal opinions written by county attorneys in response to requests received from ""county\, district\, and precinct officers on matters relating to the duties of their respective offices"" (UCA 17-18-1(8)(c) (1995)). They show date of opinion\, advice or opinion\, and name of requesting office or department.",Retain permanently,Public,
17620,State Mental Hospital,Day books,1885-1917.,,"Day books are a financial record showing money paid out\, such as payroll\, supplies and other items.",,Public,6 microfilm reels
17651,Sevier County (Utah). County Treasurer,Checkbook stubs,undated,,"These are stubs from which checks or warrants have been removed upon issuance. They are used as a record of verification of disbursements of county funds. Includes check number\, name of payee\, amount\, purpose\, date drawn\, and signature.",Retain for 4 year(s),Public,
17638,Sevier County (Utah). County Treasurer,Accounts payable,undated,,"These records are used to pay county bills. They include copies of checks\, invoices\, purchase orders\, and receiving reports. May also include correspondence with vendors and computer printouts.",Retain for 4 year(s),Public,
17630,Sevier County (Utah). County Treasurer,County clerk's bonds,1900-,Chronological,"These are the official bonds of the county clerk. ""All official bonds shall be recorded in the office of the county recorder and then filed and kept in the office of the county clerk."" The official bond of the county clerk after being recorded shall be filed and kept in the office of the county treasurer"" (UCA_17-16-11_(1995)).",Permanent. Retain for 6 year(s),Public,
17648,Sevier County (Utah). County Treasurer,Check registers,undated,"Chronological, thereunder numerical by check number",These are multi-columnar records with chronologically arranged entries of checks. They usually include check numbers and amounts of debits or deposits per account.,Retain for 7 year(s),Public,
17677,Council for Applied Technology Education,Executive director's subject files,1969-1997.,Alphabetical by subject,"These files were created by the executive director for the State Council for Applied Technology Education. They document a wide range of subjects within the field of vocational education\, and also include correspondence\, policies\, procedures\, and similar data.",,Public,
16975,Department of Public Safety. Driver License Division. Records Bureau,Insurance cancellation notices,1985-,"Database, thereunder numerical by driver's license number.","These records provide notice to the Driver's License Division from insurance companies that an individual's auto liability insurance policy has been terminated. Records may include name\, address\, license number\, birth date\, case number\, social security number\, insurance company name\, policy number\, effective date of policy\, termination date of policy and dated signature of an insurance company representative.",,Private,
16987,Utah State Tax Commission. Motor Vehicle Enforcement Division,Loaded vehicle demonstration permit applications,1984-,Alphabetical by dealer name.,"These are applications for special plates submitted by motor vehicle dealers under UCA 41-3-34 to enable the dealer to use a dealer plate to demonstrate a loaded motor vehicle to a prospective purchaser. This permit must be returned to the department within ten days of its expiration date. These files include the name of the dealer\, a description of the motor vehicle\, the date of the trip\, the origination and destination of the trip\, the name of the prospective purchaser\, the type of demonstration\, the name of the vehicle driver\, and the signature of the dealer.",Retain for 30 day(s),Public,
16953,Public Service Commission,Transportation docket,1982-,alphabetical by carrier name.,"This is the record of applications by carriers such as trucks and buses to carry on interstate commerce and the decision by the commission whether to issue the necessary certificate. This authority is granted under UCA 54-6-17. This record includes application to operate\, insurance certificate\, balance sheet\, copy of contracts\, copy of permit\, copy of articles of incorporation\, notice of filing\, affidavit of publication\, notice of pre-hearing conference\, verified certification of shipper or witness support to Public Service Commission\, dismissal\, summary order of withdrawal\, and report and order granting certificate. Information includes the name and address of the company\, the name and address of the attorneys\, the date of hearings\, the date,of the orders\, the reason why the certificate is requested\, and financial information on the corporation.",Retain for 10 year(s),Public,
16989,Department of Health and Human Services. Community Health and Well-Being. Division of Population Health. Office of Emergency Medical Services and Preparedness.,Grant case files,1985-,Alphabetical by provider name,"These records support the agency's function to promote and coordinate a statewide system of emergency and trauma care in order to alleviate unnecessary death and disability from trauma and emergency illness (Utah Code 26-8a-250 (2000)). These records document the federal and state-provided money requested of and granted by the agency for services\, equipment\, and training. Grants are awarded to county\, local government\, and nonprofit agencies based on need\, which enables emergency medical services to function throughout the state. Records contain grant applications\, per capita (reimbursement) grant contracts\, and competitive grant contracts. Federal grants\, including the Public Health and Healthcare Preparedness grants\, may also be included.",Retain for 7 year(s) after expiration of contractual agreement,Public,
16997,Utah State Tax Commission. Motor Vehicle Enforcement Division,Impound yard files,1983-,Alphabetical by impound yard name,"These are the files of towing services and garages around the state that have been designated facilities for towing and storing vehicles seized and impounded by law enforcement agencies or vehicles that have been abandoned. These impound yards are established under Administrative Rule A-12-05-17. These files include Impound Agreement Application\, Inspection Report\, notification of approval\, and related correspondence. Information includes the location of the facility\, the name and address of the owning firm\, the type of business (partnership\, corporation\, etc.)\, the name and address of the owner(s)\, whether a bond has been posted\, the name and policy number of the insurance company\, a physical description of the lot\, and whether,the owner(s) has had any past criminal involvement.",Retain for 4 year(s) after final action,Public,
16956,West Valley City (Utah). Department of Administration,Salary survey printouts,1983-,Alphabetical by job title.,These printouts are used to establish entry level wages for all city positions. They show a eight city comparison of wages and benefits and are used to compute West Valley's entry level wages.,Retain for 5 year(s),,
16992,Utah State Tax Commission. Motor Vehicle Enforcement Division,Ledger sheets,1985-,Chronological,"This is a record of fees received by the office. It is used internally to document the flow of funds through the office. This record includes the date of the transaction\, the amount of fees received\, the number of permits issued\, and the source of the fees.",Retain for 3 year(s),Public,
17009,Utah State Tax Commission. Motor Vehicle Enforcement Division,Dealer master file,1979-,None,"This is an automated data system file that contains the current information on licensed dealers of motor vehicles in the state. This is used as a quick reference for the staff in its day-to-day activities. The information in this file includes the dealer number\, the type of dealer license\, the fee paid\, the type of business entity (corporation\, partnership\, etc.)\, the name and address of the dealer\, the original issue date of the license\, the last transaction date\, the license expiration date\, the date the license was suspended\, the telephone number of the dealer\, the name of the bonding company\, the effective date of the bond\, the name and address of the owner(s)\, and any related franchises.",Retain until superseded,Public,
16995,Utah State Tax Commission. Motor Vehicle Enforcement Division,Correspondence file,1980-,Alphabetical by subject,"Business-related correspondence that is routine or transitory in nature and does not offer unique information about agency functions or programs. These records include acknowledgment files and most day-to-day office and housekeeping correspondence. These records may originate on paper\, electronic mail\, or other media. This correspondence is filed separately from program and project case files.",,Public,
17012,Utah State Tax Commission. Motor Vehicle Enforcement Division,Data system backup files,1986-,None,These are backup discs created by the division to protect information on the data system from loss or damage. They include information from all of the automated data systems in the division.,Retain for 5 year(s),Public,
17065,Utah State Tax Commission. Processing Division,"Sales tax files, miscellaneous",1979-,Alphabetical by taxpayer name,"These are files for individuals and businesses that never completed the application for a sales tax license. These files include sales tax adjustment form\, special application\, license and sales tax return\, audit summary sheets\, audit work papers\, temporary sales tax license/special return\, and correspondence. Information includes the date the temporary license was issued\, the temporary license number\, the type of sales activity\, the amount of cash deposit\, the taxpayer's name and address\, the date the tax was due\, the amount due\, the name of the auditor\, the amount of audit adjustment\, and the reasons for the adjustment.",Retain for 6 year(s),Protected,
17006,Utah State Tax Commission. Motor Vehicle Enforcement Division,Investigative case summary file,1979-,Chronological,"This is an automated data system file that shows the status of investigations against dealers\, salesmen\, manufacturers\, or dismantlers of motor vehicles. This is used by the division as an administrative tool to keep track of these investigations. The information includes the case number\, the name of the investigator\, the status of the case\, the nature of the complaint\, the name of the complainant\, the name and number of the suspect\, the date the case was assigned\, the date the last number of the suspect\, the date the case was assigned\, the date the last supplemental report was written\, and the date the case was closed.",Retain for 30 day(s),Public,
17051,Utah State Tax Commission. Processing Division,Business tax microfilm,1978-,Chronological,"This is a microfilm record of all business related tax returns and documents filed with the Tax Commission. This file includes Ad valorem tax files\, Transporters report of imported motor fuels\, Sales and use tax returns\, Corporate income tax returns\, Cigarette and tobacco tax returns\, Fuel tax returns\, Circuit breaker files and partnership and fiduciary returns. Includes the taxpayer's name and address\, tax period of the return\, due date of the return\, taxpayer's account number\, amount of fuel purchased during the month\, deductions to which the taxpayer is entitled\, tax due on the return and any penalty or interest\, taxpayer's signature and telephone number\, license number and the date issued\, character of the business\, business address\, whether,the business is a sole proprietorship or partnership or corporation and names of the owners or partners. This film includes all correspondence\, adjustment forms\, audit papers\, change forms and related documents regarding the aforementioned business taxes.",Retain for 15 year(s),Exempt,
17068,Utah State Tax Commission. Processing Division,Out of state brewers' shipments to distributors within the state of Utah tax files,1978-,Alphabetical by taxpayer name,"These are information returns submitted by out of state brewers\, wholesalers\, and distributors of beer shipments into Utah. This is required by UCA 59-15-105\, 1989\, to be used as a compliance tool to ensure that all due taxes are reported and paid. This includes Record of sales by out of state manufacturers or wholesalers holding a certificate of approval issued by the Utah Liquor control commission authorizing the sale of malt liquors to licensees within the state of Utah\, and shipments of beer\, alcohol\, alcoholic liquors transported in and into the state of Utah. Information includes the report period\, taxpayer's name\, social security number\, address\, amount of beer sold or shipped\, invoice number\, date of shipment and the distributor's name and,address\, kind of container used\, weight of the shipment in pounds and the destination. This paper record series is filmed in random order as part of record series 17051\, business tax microfilm.",Retain for 3 year(s),Protected,
17053,Utah State Tax Commission. Processing Division,Account index cross reference report,1980-,Numerical by account number,"This is a computer output microfiche\, number TXACTX\, used to locate records of business taxpayer transactions. This record includes the run date; the account number; the filing period; the type of business; the name of the business and if the name is that of the owner\, doing business as named\, or a corporate name; the return period; the internal control number; and the document film location.",Retain for 15 year(s),Private,
17071,Utah State Tax Commission. Processing Division,Claim for reduction or waiver of penalty and interest,1981-,None,"These are claims filed by taxpayers to request that penalties or interest charges be waived or reduced. These files include the claim form\, correspondence\, taxpayer documentation to support the claim\, copies of Income Tax Adjustment forms\, and report of audit changes. Information includes the name and address of the taxpayer\, the taxpayer's social security number\, the date the liability was assessed\, the period of the return\, the date the tax was paid\, the amount of tax\, interest\, and penalty requested by the taxpayer\, the amounts recommended by the auditor\, and the amount waived\, the taxpayer's reasons for the request\, a history of the account\, the recommendation by the division\, the commission's action\, and the authorized signature.",Retain for 3 year(s),Private,
17148,District Court (Third District),Tobin case correspondence,1871-1877.,None.,This series contains correspondence pertaining to the Tobin case.,,Public,
17138,West Valley City (Utah). Department of Administration,Volunteer employee personnel files,1980-,Alphabetical by name,"These files document the work of volunteer and community service workers. They contain forms listing name\, address\, telephone number\, job performance information and time sheets.",Retain for 2 year(s),,
17161,Ogden (Utah). City Treasurer,"Tax sales, deeds, and redemptions record books",1891-1940.,None,"Two volumes have been accessioned. Volume A spans 1891 to 1900 and\, after a 14-year gap gap\, resumes in 1915. This is followed by Volume 2\, which covers 1916 to 1940.",,,
17174,West Valley City (Utah). Community & Economic Development,Building permit application files,1978-,Alphanumerical by address,"These files document the issuance of a permit which is required for any construction within West Valley City. The files contain the permit application with the inspection report on progress of the construction with a final inspection\, building plans and any related correspondence.",Permanent. Retain for 50 year(s),Public,
17217,Department of Workforce Services. Office of Rehabilitation. Governor's Committee on Employment for People with Disabilities,Golden key and other awards,1970-,Chronological.,"These records document outstanding achievements of individuals with disabilities from the State of Utah. Awards categories are: Business of the Year--Small\, Medium and Large Ace Award--Individual or advocate (may be more than one award depending on nominations made that year) Freedom Award--Hiring and retention of disabled veterans ASAP Achievement Award--State agency with best utilization of the Alternative State Application Process Provider of the Year--Going above and beyond what is expected in their regular work Applications are accompanied by a narration on the individual or program nominated. This would include a description of the disability\, type of rehabilitative and/or vocational training received\, reason for selection\, and related correspondence.",Permanent. Retain for 4 year(s),Private,
17158,Ogden (Utah). City Treasurer,Tax sale certificates,1893-1930.,Chronological by date.,Description,,Public,
17193,Department of Corrections. Division of Administrative Services,Employee educational stipend program files,1986-2022.,Alphabetical by surname.,"These records document the educational assistance provided to each student for professional development. They include applications for assistance\, letters of approval\, memos\, grades and warrant requests.",Retain for 5 year(s),Private,
17234,Department of Health and Human Services. Division of Aging and Adult Services,Annual program monitoring records,1984-,"Alphanumerical by district, thereunder chronological","The division contracts with the Area Agencies on Aging (AAA) to provide programs and services for Utah's elderly\, and is required to visit the agencies to ensure that they are in compliance with all division policies and federal guidelines (Utah Code 63A-3-104(9)(b)(2012)). These records document the annual review of area agencies' financial management and program instructions\, and may include client surveys\, case file reviews\, review results\, recommendations\, followup\, and all related correspondence.",Retain for 5 year(s),Public,
17260,Department of Human Services.$bDivision of Child and Family Services.$bSaint George Office,Adoption subsidy payment records,1985-2009.,Alphabetical by client surname,"These are subsidy payments to adopting families and are used to track eligibility and provide an audit trail. State subsidies may be one time\, time-limited\, or long-term\, depending on the circumstances of the family and the child's needs. Medical\, dental\, psychological\, and long-term maintenance subsidies continue until age 18\, or until age 21 if the state has determined that the child has a mental or physical handicap which warrants continuing assistance. All state subsidy agreements are reviewed annually for continued eligibility (Utah_Administrative_Code_R537-43.2_(1993)).",Retain for 10 year(s) after case is closed,Private,
17236,Department of Workforce Services. Eligibility Services Division,Quality Control Review files,1980-,Numerical by case file.,"This is a record of randomly selected client case files reviewed to measure the validity of entitlements\, determine the error rate\, provide a timely continuous flow of information on which to base corrective action at all levels of administration\, and establish a state agency liability for errors that exceed National Standards. This series includes monthly reports\, annual reports\, program identification number\, case number\, review date\, agency code number\, type of aid (Supplemental Nutrition Assistance Program (SNAP)\, and Child Care)\, introduction\, expense sheet\, worksheet\, computation sheet\, Release Form\, Birth Certificate\, and Elements of Eligibility and Determination Form.",Retain for 3 year(s),Private,
17183,Department of Corrections. Division of Administrative Services,Management training instruction manuals,1985-2000.,Alphabetical by title,"These reference manuals are used by instructors for teaching. They are also used by the training supervisor as reference for past training and as evidence in court to document the type of training available and given to staff members. Included in the manuals are curriculum\, lesson plans\, and testing/evaluation documentation.",Permanent. Retain for 5 year(s) after end of project or program,,
17311,Department of Health. Division of Medicaid and Health Financing. Bureau of Authorization and Community Based Services,Private duty nurse files,1993-,"Alphabetical by client surname, thereunder chronological by year","These records document medical necessity for private nursing services for clients on medicare. Information includes re-certifications\, monthly up dates\, agreements\, skills lists\, and doctor orders.",Retain for 6 year(s),Private,
17336,University of Utah (Utah),Student loan ledgers,1974-1977.,,"This is green bar output of student loan ledgers. Account information\, balance sheets and loan information is included.",,,
17313,Department of Health. Division of Medicaid and Health Financing. Bureau of Authorization and Community Based Services,Chiropractic prior approvals,1993-,"Alphabetical by client surname, thereunder chronological by year","These files document individuals on medicaid and medicare requesting payment for chiropractic services. The information includes statements from chiropractor\, patient eligibility\, and medical documentation of patient. Information includes medical code number\, medical procedure\, client name\, and client identification number.",Retain for 6 year(s),Private,
17347,University of Utah (Utah),Contract section journal vouchers,1970-1974.,,,,,
17424,Snyderville Basin Sewer District (Utah),Tax lien records,1973-,numerical by box number,"These are lists of people who do not pay their Sewer District Assessments within the prescribed time and a lien is placed on the property to collect. ""The governing authority of a service district may\, by ordinance or resolution\, provide that fees and charges for water\, sewer\, or garbage services supplied by the service district shall\, if not paid when due\, be certified to the treasurer and assessor of the county in which the delinquent premises are located. These delinquent fees and charges\, together with penalties and applicable interest shall\, immediately upon this certification\, become a lien on the delinquent premises on a parity with and collected at the same time and in the same manner as general county taxes that are a lien on the premises"" (UCA 17A-2-1321). The report is sent to the County Assessor listing those individuals who have a lien placed on their property for non-payment.",Retain for 5 year(s),Public,
17362,University of Utah (Utah),Settlement register,1976-1983.,Numerical by check number.,"This settlement register is used track vouchers and discounts. Information includes department\, discount due date\, vendor number\, vendor name and check number. These are arranged by U.S. mail\, Campus mail\, hold for pickup and special pickup.",,Public,
17399,University of Utah (Utah),Tourist and recreation feasibility study,undated,,This series contains reports pertaining to tourism and recreation.,,,
17457,District Court (First District : Cache County),Civil case files,1895-,Numerical by case number and generally chronological by complaint filing date.,"Civil case files include the original complaint or summons\, and all legal papers filed through disposition or dismissal of civil cases\, the proceedings between parties wherein rights are enforced or protected\, or wrongs are prevented or redressed\, which cannot legally be called criminal cases\, involving real property and incidents within the District. Some transcripts but no exhibits are included. Civil cases include petitions for divorce\, to recover money\, voluntary withdrawal or dissolution of corporations\, and writs of habeas corpus.",Retain permanently,Public,32 microfilm reels
17438,South Davis Sewer District (Utah),Equipment maintenance and repair records,undated,,"These are records of service repair and maintenance of municipal equipment\, including office machines and furniture.",Retain for 2 year(s),Public,
17514,Salt Lake Community College (Utah),Student cards,1981-,,"Files which document student enrollment\, registration\, and participation in course work and other academic activities at any of Utah's institutions of higher education.",Retain for 5 year(s),Private,
17485,Department of Health and Human Services. Division of Aging and Adult Services. Adult Protective Services,Client case files,1990-,Alphabetical by client surname.,"These files document complete case histories of clients receiving services provided in or through the Division of Aging and Adult Services. Information includes name\, social security number\, telephone number\, and living conditions.",Retain for 10 year(s) after case is closed,Private,
17503,Juab County (Utah). County Commission,Equalization minutes,1896-,Chronological,The County Commission meets regularly as a board of equalization to equalize tax assessments and hear appeals. These are the minutes of those meetings.,Retain permanently,Public,3 microfilm reels
17531,Weber County (Utah). County Clerk,Incorporation fee books,1871-1961.,Chronological,"These books record the collection of fees by the county clerk. They are used to compile reports for the county commission and the court administrator's office. These fees are usually court and marriage license fees\, but through the years county clerks have been required to collect other fees. The books contain the date\, name of the person making payment\, purpose of payment\, receipt number\, amount and totals. The county clerk shall ""keep a fee book as provided by law"" (UCA 17-20-4 (1995).",,Public,
17565,Utah State Tax Commission. Division of Operations,Records disposition files,1993-1995.,Chronological by destruction date.,"Records which document the destruction of a governmental agency's records\, such as destruction letters or destruction logs. May also contain documentation of records maintained and destroyed by the State Archives. Information includes retention reports\, box destruction notices\, box destruction reports\, IDM reference numbers\, and versatile reports.",Retain for 7 year(s),Public,
17575,Department of Health and Human Services. Division of Child and Family Services. Logan Office,Adoption case files,1943-,Alphabetical by surname,"These files document adoption placements for children whose birth parents have either been deprived of or have permanently relinquished their parental rights.,They include a face sheet\, intake information\, social history\, closing information\, medical\, genetic\, and birth information\, educational records\, psychological evaluations\, and birth certificates. Also included are court orders\, adoption reports\, summons\, paternity notices\, record of adoptions\, termination of parental rights\, administrative reviews\, investigative reports\, handwritten notes\, financial reports\, and correspondence.",Permanent. Retain for 25 year(s),Controlled,
17563,Department of Human Services. Division of Administrative Services,Correspondence,1970-1998.,Alphabetical by surname.,"Records not duplicated elsewhere that document how the office is organized and how it functions\, its pattern of action\, its policies\, procedures and achievements.",,Public,
17599,Daggett County (Utah). County Auditor,Abatement index,1968-,"Chronological, thereunder alphabetical by surname","This card index describes property held by applicants for tax abatements. It is used to reference information on persons receiving tax relief. Includes serial numbers\, names of applicant\, address\, value of property exempt\, amount of exemption\, date of approval and approving initials.",Retain permanently,Public,
17621,State Mental Hospital,Warrant registers,1885-1922.,Chronological by warrant date.,This series contains registers used to record each warrant issued by the Asylum/Hospital to pay for products and services.,,Public,2.50 cubic feet 1 microfilm reel
17634,Sevier County (Utah). County Treasurer,Returned tax notices,undated,,"This file contains tax notices which were mailed to taxpayers\, but were returned from the post office as undeliverable. They are used to document the mailing and nonreceipt of the original tax notices.",Retain for 5 year(s),Public,
17631,Sevier County (Utah). County Treasurer,Duplicate tax notices,undated,,"This file contains ""duplicates"" tax notices which are sent to taxpayers. They are used for reference purposes. Each notice includes ""the kind and value of property assessed to the taxpayer; the street address of the property\, where applicable; and the amount of tax levied"" (UCA 59-2-1317(2a) (1995)). The notice shall also ""set out the aggregate amount of taxes to be paid for the state\, county\, city\, town\, school\, and other purposes"" (UCA_59-2-1317(2b)_(1994)).",Retain for 1 year(s),Public,
17666,Dept. of Health (Utah. Division of Disease Control and Prevention. Utah Public Health Laboratory. Bureau of Laboratory Operations,Environmental Laboratory application cycle records,1986-,"Chronological, thereunder alphabetical by facility name","These are environmental laboratory certification application cycle records. They document the application process for laboratories wishing to be state certified under the Environmental Laboratory Certification Program. R444-14-1(1994) establishes the rules and guidelines for the certification of these laboratories. Information includes application\, laboratory survey response reports \, certification letter worksheets\, routine correspondence\, laboratory test results\, facility requirements\, and a list of laboratory equipment and supplies.",Retain for 9 year(s),Public,
17667,Department of Health and Human Services. Community Health and Well-Being. Division of Population Health.,Environmental Laboratory application folder and supporting documents,1986-,"Chronological, thereunder alphabetical by facility name","These are environmental laboratory certification application support records. The information contained in this record series supports the findings in the original application record\, which is located in series 17666\, Environmental Laboratory application cycle documentation record. They support documentation of the application process for laboratories wishing to be state certified under the Environmental Laboratory Certification Program. R444-14-1(1994) establishes the rules and guidelines for the certification of these laboratories. Information includes quality assurance manual\, personnel information concerning the lab studies\, and procedures.",Retain for 5 year(s),Public,
17776,Department of Health and Human Services. Division of Child and Family Services. Ogden Office and Northern Region Administration,Adoption subsidy payment records,1990-,Alphabetical by surname,"These records document subsidy payments to adopting families and are used to track eligibility and provide an audit trail. State subsidies may be one time\, time-limited\, or long-term\, depending on the circumstances of the family and the child's needs. Medical\, dental\, psychological\, and long-term maintenance subsidies continue until age 18\, or until age 21 if the state has determined that the child has a mental or physical handicap which warrants continuing assistance.",Retain for 100 year(s) after case is closed,Private,
17742,Sevier County (Utah). County Treasurer,Adjustment and refund records,1980-,Chronological,"These records document tax payment refunds and adjustments made by the county assessor or county commissioners for abatements\, incorrect assessments\, and overpayments. These records include a computer report listing the amount of refund or adjustment\, name of person receiving\, date approved and date entered on the computer and reasons and approval date by commission; and supporting data. In 1981\, the records were computerized.",Retain for 5 year(s),Public,
17775,Sevier County (Utah). County Treasurer,Original tax notice,1981-,"Alphabetical by surname, thereunder numerical by serial number","This is the hard copy of the property tax notice sent to property owners or mortgage holders. They are used for reference purposes. It includes name and address of owner or responsible individual or institution\, serial and account numbers\, breakdown of county\, school district\, assessing and collecting\, the levies by which they are computed and individual amounts\, and total tax.",Retain for 5 year(s),Public,
17744,Sevier County (Utah). County Treasurer,Mortgage company tax requests,1981-,Alphabetical by company name,"These records document the payment of property taxes by mortgage companies. This information is also included in the Tax Roll. They include the mortgage company requests for tax notices\, copies of tax payment checks\, and duplicate tax payment receipts.",Retain for 2 year(s),Public,
17864,Department of Health and Human Services. Division of Aging and Adult Services,Investigation files,1979-,"Alphabetical by region, thereunder by client surname.","These files document Adult Protective Service investigations completed as a result of a referral alleging abuse\, neglect or exploitation of a disabled or senior adult. Information includes birthdate\, names\, addresses\, court documents\, medical reports\, guardianship orders\, referrant names\, perpetrator and victim information\, and investigation results.",Retain for 10 year(s) after case is closed,Protected,
17877,Jordan Valley Water Conservancy District (Utah),Automobile accident reports,1951-,Alphabetical by driver's name,"These are automobile accident reports\, officer's reports\, and damage estimates. They are used to settle automobile accidents\, caused or experienced by district employees. Included are police reports\, witness reports\, victim's reports\, insurance information\, diagrams of accident sequence\, and photographs.",Retain for 4 year(s),Protected,
17885,"Department of Natural Resources. Division of Oil, Gas, and Mining. Oil and Gas Conservation",Gas plant reports,1988-,"Alphabetical by name of gas plant, thereunder chronological","These monthly reports are created in accordance with UCA 40-6-5(c) (1996) and UCA 40-6-16(3) (1996). They are used as a reconciliation between transported gas volumes from the operators's disposition report and the gas volume transported to the gas plant for wells connected to the plant. They also serve as an information source for other government agencies\, such as the Office of Energy and Resource Planning\, the Tax Commission\, and the State Land offices. Information includes Monthly Summary Report of Gas Processing Plant Operations (FORM 13-A) and Monthly Report of Gas Processing Plant Product Allocations (FORM 13-B).",Retain permanently,Public,
17941,Cache County (Utah). Justice of the Peace : Logan Precinct,Combined civil and criminal docket book,1914-1915.,chronological,"This volume was used to record individual civil and criminal cases heard by the Logan City Precinct Justice of the Peace Court. The majority of matters are criminal cases. A large number of delinquent road poll tax cases are also recorded. Recorded information includes the names of the parties involved\, the date\, the cause of action\, the type of papers filed\, and the judgments rendered. A ledger column for keeping track of the various fees and costs is included for each case. This volume is self-indexed. Holdings (1 volume).",Permanent. Retain for 1 year(s),Public,
17972,St. George (Utah). Department of Finance,Insurance deduction files,ca. 1900.,,These are reports and related papers including copies of vouchers and payment schedules pertaining to insurance deductions.,Retain for 3 year(s) after separation,Private,
17989,St. George (Utah). Department of Administrative Services,Emergency and other personal leave files,1995.,Alphabetical,"These records show the name of employee\, dates of absence\, explanation of emergency\, signature of employee taking emergency leave\, and signature of supervisor.",Retain for 4 year(s),Private,
17998,St. George (Utah). Department of Administrative Services,Employment applications (not hired),1988.,"Chronological, thereunder alphabetical by name","These are application forms completed by persons seeking municipal employment who were not hired. They include the name\, address\, and telephone number of the applicant\, employment history\, education\, and a list of references.",Retain for 2 year(s),Private,
17974,St. George (Utah). Department of Finance,Leave data files,1995.,Alphabetical,These files contain compilations of leave earned and taken. Includes the annual leave compilation card.,Retain for 3 year(s),Private,
18015,St. George (Utah). Department of Public Works,Airport master record files,"1978, 1986-",Chronological,"These files record airfield inspections made at the airport on runway conditions\, fire and rescue facilities\, ground vehicle control\, obstructions\, public protection\, bird hazards\, construction and other unservicable areas\, wind-indicating devices\, standby power system\, fuel farms\, lift stations and nightly inspection of lighting. The files are maintained in compliance with Federal Aviation Administration (FAA) regulations (14 CFR 139.301 (1994)). They include date\, time of inspection\, shift\, inspector's name\, a checklist of items to be checked\, present condition\, and action taken. Also includes an overall master plan for future infrastructure such as roads\, taxi ways\, utilities\, drainage\, new land\, lease uses\, etc.",Retain for 5 year(s),Public,
18024,St. George (Utah). Legal Services Department,Legal case index,undated.,Alphabetical,"This is an index to civil and criminal (felony and misdemeanor) case files showing case number\, names of defendant(s) and plaintiff(s)\, case type\, date filed and disposed\, decisions\, and notations concerning case activities.",Retain permanently,Protected,
18018,St. George (Utah). Legal Services Department,Misdemeanor case files,undated.,Chronological,"These case files document routine misdemeanor criminal cases prosecuted in circuit courts. They contain the case number\, defendant's name\, charge\, dates of indictment and arraignment\, plea\, bond amount\, trial date\, verdict\, and sentence. May also contain police records\, offense reports\, witness lists\, subpoenas\, FBI reports\, photographs\, and attorneys' notes. This information is largely duplicated in court files and should be weeded after the case is closed.",Retain for 7 year(s) after case is closed,Protected,
18036,St. George (Utah). Fire Department,Investigation reports,1983.,Numerical,"These reports are completed daily and monthly on all fire investigations. They are used for investigative purposes and for identifying trends in arson incidents. They include date and time of investigations\, fires investigated\, cause of fire\, whether arrests or convictions are made\, time spent in court and/or special investigations\, training received\, flammable liquid and hazardous chemical incidents\, tank inspections\, consultations\, and any special assignments completed.",Retain for 6 year(s),Protected,
18014,St. George (Utah). Department of Public Works,Airfield inspection files,1998-,Chronological,"These files record airfield inspections made at the airport on runway conditions\, fire and rescue facilities\, ground vehicle control\, obstructions\, public protection\, bird hazards\, construction and other unservicable areas\, wind-indicating devices\, standby power system\, fuel farms\, lift stations and nightly inspection of lighting. The files are maintained in compliance with Federal Aviation Administration (FAA) regulations (14 CFR 139.301 (1994)). They include date\, time of inspection\, shift\, inspector's name\, a checklist of items to be checked\, present condition\, and action taken.",Retain for 5 year(s),Public,
18051,St. George (Utah). Water Department,Public utility daily pump station well reports,1991.,Chronological,"This is a daily monitoring report of a water system. This report shows the time pumps or wells are started and stopped\, hours run\, power used and amount of water pumped. A summary report (Schedule 22\, Item #35 ""Pump Station Well Summary Reports"") is usually created from these daily reports.",Retain for 2 year(s) after completion of publication or report,Public,
18063,Office of Vital Records and Statistics,"Marriage, divorce, annulment reporting cards",1974.,None,"Postcards from each county tallying the number of marriages reported\, the number of divorces granted\, and the number of annulments granted for the month.",Permanent. Retain for 10 year(s),,
18025,St. George (Utah). Department of Community Development,Nonresidential building plans,1945-,Numerical,"These are the blueprints and specifications submitted by building contractors or owners when applying for a building permit for the construction of commercial\, industrial\, or apartment structures. The specifications are compiled by the architect for use by the contractor to complete detail work providing type\, grade\, brand of materials to be used\, and general conditions which govern the methods to be employed. They also identify the temporary facilities\, job cleanup\, security\, time limits\, deadlines\, and responsibilities of the architect\, owner and contractor. They are used for determining code compliance and the enforcement of building codes. They are usually arranged by permit number or address.",Retain for 7 year(s),Public,
18038,St. George (Utah). Police Department,Bicycle registration,1989-,Alphabetical,"These are records relating to the required licensing of all bicycles sold. All cycle dealers are required ""to license or arrange to have licensed at time of purchase"" all cycles and ""to keep records on all cycles sold and to furnish\, within thirty days of sale; their respective city or county police department with the name and address of retailer; year and make of cycle; a general description of cycle; frame number; name and address of purchaser"" (UCA 11-21-1 (1997)). Bicycle registration may be handled by either the fire or police department.",Retain for 3 year(s),Public,
18047,St. George (Utah). Department of Public Works,Construction drawings,1945-,Numerical,"These are drawings and blueprints of engineering ""as-built"" projects. They are used by the public and city personnel to establish existing information for all city locations. They include drawings of street construction\, sidewalks\, storm drains\, waterlines\, reservoirs\, public facilities\, and other city building projects\, providing date\, legend\, city title\, scale and actual drawings.",Retain permanently,Public,
18057,St. George (Utah). Water Department,Water main charts and indexes,undated,Chronological,"These charts show the locations of all water mains\, valves\, hydrants\, and water services to property owners in a given area.",Retain permanently,Public,
18039,St. George (Utah). Police Department,Dispatch tape recordings,1998-,Chronological,These are twenty-four hour tape recordings of incoming and outgoing telephone or radio calls made from and to the dispatch office. They are used to document the actions of dispatch personnel and public safety officers. The tapes are rotated on a regular basis and portions of the tapes concerning questionable cases are transferred to cassette tapes.,Retain for 30 day(s),Private,
18048,St. George (Utah). Water Department,Public utility customer application records,1990-,Alphabetical,"These are applications completed by customers requesting water\, sewer\, or electric service. They are used for billing purposes. The applications include customer's name\, address\, and telephone number; meter information\, date and approval signature(s).",Retain for 3 year(s) after final action,Public,
18058,St. George (Utah). Department of Public Works,Special events permits,unknown,Chronological,"These applications are completed by persons requesting permits to hold special events (i.e.\, film crews\, races\, parades) on the municipal right-of-way. They include application number; event type and description; sponsoring group's name; admission fee; event date; event times; promotional agency name; contact person's name; address; and telephone number; proposed location or route; whether a fee waiver is requested; estimate number of participants and spectators; authorizing signature and date; date to appear on city council agenda; police department's and local health department's recommendations; decisions; and authorizing signatures.",Retain for 1 year(s),Public,
18105,Labor Commission,Correspondence,1977-,"Chronological by date, thereunder alphabetical by commission member",According to microfilm title may include miscellaneous correspondence from county attorneys.,Permanent. Retain for 1 year(s),Public,
18088,West Valley City (Utah). Department of Administration,Building Authority resolutions,1980-,Chronological,"These files document the approval and certification process of all official redevelopment projects. They contain all documents necessary to certify a project including consultant's reports; a copy of the redevelopment plan; a report detailing reasons for the selection of the project area; a description of physical\, social\, and economic conditions in the area; a financial analysis of the project; consultant proposals; a plan detailing methods for the relocating of all families and persons in the redevelopment area; an analysis of the preliminary plan; a report with the planning commission recommendations; a blight survey; notices of hearings; copies of minutes of hearings; and copies of resolutions.",Retain permanently,Public,
18110,Duchesne County (Utah). County Recorder,Miscellaneous index,1959-,Alphabetical by name,"These are copies of recorded instruments of ""a miscellaneous character not otherwise provided for"" (UCA 17-21-6(9) (1995)). The index contains the date of instrument\, date of filing\, entry number\, book and page\, type of instrument\, from\, to\, and remarks.",Retain permanently,Public,
18114,Ogden (Utah). City Recorder,Resolutions,1960-,Chronological by date.,"These are formal statements of a decision\, or expression of opinion put before or adopted by the city council. They may perform the same function as an ordinance. Resolutions may include the following: establishing water and sewer rates\, charges for garbage collection and fees charged for municipal services\, establishing policies and guidelines\, and regulating the use and operation of municipal property (UCA 10-3-717).",Permanent. Retain for 11 year(s),Public,1 microfilm reel
18183,Utah State Industrial School,Warrant registers,1921-1928.,,"This shows the amount paid out for supplies\, wages\, equipment and to whom the money was paid. It also provides the warrant nmber.",,,2 microfilm reels
17771,Weber County (Utah). County Sheriff,Emergency and hazardous chemical inventory reports,1988-,Alphabetical by company name,"These annual reports are required to be submitted by companies using less than 10\,000 pounds of hazardous waste materials to the Local Emergency Planning Committee (LEPC) and local fire departments in accordance with 40 CFR 370.21 (1995). They are used to assist fire department\, local health department\, Environmental Protection Agency\, and other applicable agencies in the clean-up process. They also the allow public to know what chemicals are being stored and used near their homes and businesses. They include business name and address; owner's name\, address\, and telephone number; Dun and Bradstreet number; names\, addresses\, and telephone numbers of emergency contacts; reporting period; a listing of all hazardous materials used by the business including chemical description\, physical and,health hazards; an inventory of amount used (daily average\, maximum\, and number of operation days on site); storage types and locations; date signed and signatures of owner and operator certifying to accuracy provided information.",Retain for 3 year(s),Exempt,
17774,Sevier County (Utah). County Treasurer,Receipts,undated,Numerical by receipt number,"These are receipts issued for money received from the county assessor for fee in lieu\, personal property taxes\, and current taxes. Includes department or person's name\, date received\, amount\, payment type\, account number\, serial number\, and district or check number.",Retain for 7 year(s),Public,
17772,Weber County (Utah). County Sheriff,Emergency management assistance program records,1976-,Chronological,"These records document the administration of Emergency Management Assistance (EMA) monies. The State Division of Comprehensive Emergency Management (FEMA) regrants funds from the Federal Emergency Management Agency (FEMA) for Utah's emergency management operations. The funds are intended to only support 40 percent of the salary and benefits for EMA operations. These records include correspondence\, quarterly progress reports\, personnel and administrative expenses claim forms\, copies of checks\, warrant lists\, and county auditor's certification expenditure statements.",Retain permanently,Public,
17808,West Valley City (Utah). Department of Administration,Time cards,1981-,,"These are records which verify hours worked\, sick leave\, vacation\, overtime\, and holidays earned and taken by municipal employees.",Retain for 3 year(s),Public,3 microfilm reels
18439,North Ogden (Utah),Census information files,undated,,,Retain for 3 year(s),Public,
17908,Office of Vital Records and Statistics,"Sealed files for adoption, court orders of paternity, legitimation, and court order delayed birth and death records",1962-2005.,Numerical by sealed file number,This record series documents changes made to birth and death certificates based on court orders. The records are used to change names on birth certificates and/or to create records. Information includes court records authorizing the changes to records.,,Exempt,
17879,Jordan Valley Water Conservancy District (Utah),Occupational Safety and Health Administration/Industrial Commission investigative files,1951-,Chronological by date and order of occurrence,"These records are Occupational Safety and Health Administration and/or Industrial Commission investigative files. They are used in the investigative process. The files include regulations\, citations\, investigations and correspondence.",Retain for 4 year(s) after case is closed,Private,
18441,North Ogden (Utah),Fidelity bonds,undated,,"This is the municipal treasurer's bond to protect the municipality and to guarantee fidelity of the treasurer. The bond usually covers four years and ""may be set by resolution or ordinance in any amount\, not less than that established by the state money management council"" (UCA 10-3-821 (1997)).",Retain for 3 year(s) after final action,Public,
17878,Jordan Valley Water Conservancy District (Utah),Construction requests for proposals,1982-,Chronological by project,"These are district requests for professional service construction proposals. They are usually published as a public notice in a newspaper and/or mailed. Included are letters with accompanying maps and tables\, as pertinent to each project.",Retain for 5 year(s) after end of project or program,Public,
18453,North Ogden (Utah),Election canvasses,undated,,"They are the official canvass of primary\, municipal\, or special elections. They contain a tabulation of votes cast by combined election districts. They include the date\, office\, names of candidates\, number of votes\, and totals.",Retain permanently,Public,
18461,North Ogden (Utah),Bond issue files,undated,,"These files document the implementation of significant municipal bonds (i.e.\, revenue or special bonds)\, but not general obligation bonds. These files include authorizations supporting financial data\, contracts or sales agreements\, destruction certificates\, and sample copies of bonds sold as evidence of municipal indebtedness.",Retain permanently,Public,
17442,Department of Corrections. Division of Correctional Industries,Master listing of Utah Correctional Industries material safety data sheets,1990-,"Alphabetical by manufacturer, thereunder alphanumerical by code, thereunder chronological",These records are kept in order to comply with the Occupational Safety and Health Administration's Hazard Communication standard 29 CFR 1910.12. It is an extensive listing of all materials safety data and substances used by the agency.,Retain for 30 year(s),Public,
17472,Duchesne County (Utah). County Clerk,Agreements,1915-,Chronological,,Retain permanently,Public,
17436,State Insurance Fund,Inactive case files,1982-1982.,,"This series includes inactive policy holder files. The files have first injury reports\, action requests from the fund\, billing correspondence\, employer permission reports\, notices requesting additional payments. The action requests include requests for quarterly numbers or other administrative information.",,,
17476,Iron County (Utah). County Recorder,Court document record books,1889-,Chronological,"County recorder's copy of probate and civil court records establishing title to real estate and other property. The volumes include only copies of decrees of distribution\, record of sales\, lis pendens (foreclosure suits)\, orders to quiet title\, and other property documents filed for the record by the county recorder. The filing date and recorder's signature appear with each document often accompanied by the name of the party requesting the official recording of the document. Other documents within the same court cases are not recorded in these volumes as they would be in the court-created record books.",Retain permanently,Public,2 microfilm reels
17513,Department of Health and Human Services. Division of Child and Family Services. Provo Office and Western Region Administration,Domestic violence files,1989-,Alphabetical by surname,"These files document treatment programs for both victims of domestic violence\, and perpetrators. Information includes address\, age\, birthdate and birthplace\, court actions\, victim information\, psychiatric and psychological information\, medical and dental information\, and family information.",Retain for 28 year(s) after case is closed,Private,
17515,Salt Lake Community College (Utah),Adds and drops files,1983-,Alphabetical by name.,"These files contain information on student enrollment\, registration\, and participation in college course work.",Retain for 5 year(s) after separation,Private,
17551,Daggett County (Utah). County Recorder,Fee and entry books,1985-,Chronological,"These records reflect the payment of fees for the recording of legal instruments ""entered in the order of its reception or entry."" They contain the amount of fee paid for recording or filing; names of persons involved; entry number; book and page recorded; and type of instrument. They are arranged numerically by entry number (UCA 17-21-6(1) (1995).",Retain permanently,Public,
17556,Daggett County (Utah). County Clerk,Building permits,1974-,Chronological,"These permits are issued as official building authorization for a variety of actions (construction\, demolition\, the installation of plumbing\, electrical or mechanical equipment and the placement of barricades). They include inspection requests\, inspection reports\, certificates of occupancy and any pertinent information relating to the project. They may also contain water source\, sewer system\, flood plain\, and tank certificates.",Retain permanently,Public,2 microfilm reels
17564,Salt Lake County (Utah). County Clerk,Incorporation oaths of office indexes,1916-1932.,"Alphabetical by name of corporation officer, thereunder by date filed","This is an alphabetical index for oaths of office for companies incorporated to do business in Salt Lake County which was created by the Salt Lake County Clerk to facilitate access to Incorporation Case Files and Articles of Incorporation Record Books. The series provides the name of the corporation officer\, date of the oath of office\, office held\, corporation number and name of corporation.",,Public,
17572,Daggett County (Utah). County Clerk,Official register,1985-,Chronological.,"""All official bonds shall be recorded in the office of the county recorder and then filed and kept in the office of he county clerk. The official bond of the county clerk after being recorded shall be filed and kept in the office of the county treasurer"" (UCA 17-16-11 (1995)).",Retain permanently,Public,
17559,South Ogden (Utah),Officers case reports,2001-,Numerical by case number,"These are reports of crimes and other cases investigated by the police department. They contain all information as to the ""who\, what\, where\, why and how"" of reported incidents. They are used for departmental information\, follow-up investigation\, and statistics. The Supplemental Continuation Reports are used to provide additional information concerning a police investigation. The reports are usually filed by case number and are frequently part of the case file. They are also called Incident Reports or Offense Reports.",Retain for 5 year(s),Protected,
17570,Daggett County (Utah). County Clerk,Oaths of office,1978-,Chronological,"These records are the official oaths of persons elected or appointed to county positions. They are used to verify that oaths are given in accordance with the Utah State Constitution (Art. IV\, Sec. 10). Before entering into the duties of all elected and appointed officials ""shall take and subscribe to a specified oath or affirmation."" All oaths and bonds for county officials ""shall be filed with the county clerk\, except for the county clerk which shall be filed with the county treasurer"" (UCA 52-1-3 (1995)).",Retain permanently,Public,
17636,Sevier County (Utah). County Treasurer,Tax distribution reports,undated,,These are monthly and yearly summary reports of appropriations of collected taxes by taxing districts.,Retain for 5 year(s),Public,
17675,Washington County School District (Utah),Census cards,1958-1969.,"Chronological, thereunder alphabetical by surname","These card files document surveys undertaken of families residing within the school district. These surveys were undertaken during the 1950s\, 1960s\, and 1970s and were used as an official accounting of children living within the school district boundaries for planning purposes. These time-consuming surveys were discontinued during the 1980s. The cards include date\, parents' names and address\, children's names\, gender\, and ages.",,Private,1 microfilm reel
17606,Snowville (Utah),Annual financial reports,1963-1971; 1988-1995.,Chronological,"These are statistical reports on the financial affairs of the entire municipality or a specific department. These reports usually include a statement on the value of all municipally owned property\, and an accounting of all income and expenditures in relationship to the final budget.",,Public,1 microfilm reel
17632,Sevier County (Utah). County Treasurer,Delinquent tax listings,1902-,,"These monthly reports list delinquent taxes within the county. They are used for reference purposes. The reports include the account number\, serial number\, district number\, owner's name\, and amounts of delinquent taxes for the current and previous three years.",Retain for 3 year(s),Public,
17649,Box Elder County (Utah). County Recorder,Plat maps,1943-,,"These are plat maps showing property ownership and property lines for real estate within the county. The county recorder ""shall prepare and keep present-ownership maps and plats drawn to a convenient scale\, which shall at all times show the record owners of each tract of land in the county\, together with a description of the tract"" (UCA 17-21-21 (1995)).",Retain permanently,Public,
17658,Sevier County (Utah). County Treasurer,Subsidiary ledger and journals,undated,,"These are account books showing details of daily receipts and expenditures such as deposit payments amount\, date\, payee\, purpose\, fund credited or debited\, and check number. They are used to provide backup documentation to the general ledger.",Retain for 3 year(s),Public,
17640,Sevier County (Utah). County Treasurer,Accounts receivable,undated,,"These records consist of copies of accounts receivables prepared by counties to collect amounts owed by vendors\, organizations\, and citizens having accounts with county agencies.",Retain for 4 year(s),Public,
17647,Sevier County (Utah). County Treasurer,Check copy files,undated,,These are carbon copies or photocopies of checks issued and are maintained solely as a quick reference source.,Retain for 1 year(s),Public,
17659,Sevier County (Utah). County Treasurer,Combined delinquent tax report,1990-,"Numerical by district number, thereunder numerical by serial number","This is a computer report of all delinquent property taxes for the past four years. It is used to add the information for the current year to delinquent years. It also includes 15 years of bankruptcies and property taxes under litigation. This report includes property owner's name and address\, account and serial numbers\, property description\, lists delinquent years and the taxes owing\, the amount paid\, the balance due\, the date of any payments\, receipt number\, district totals\, and totals for all districts on paid and unpaid taxes for all years.",Retain for 1 year(s),Public,
17679,Council for Applied Technology Education,Correspondence,1969-1997.,Chronological,"Records not duplicated elsewhere that document how the office is organized and how it functions\, its pattern of action\, its policies\, procedures and achievements. Includes electronic mail that communicates the above.",,Public,
17727,School and Institutional Trust Lands Administration,Right of entry permits,Undated.,,,Permanent. Retain for 3 year(s),,
17773,Sevier County (Utah). County Treasurer,Redeemed checks,1860-,Numerical by check number,"This is the actual redeemed check cut from the Treasurer's Fund. This fund makes disbursements from collected property taxes to different governmental entities (e.g.\, special districts\, state and county assessing and collecting) and refunds for overpayments or double payments. The check includes date issued\, to whom check written\, purpose for payment\, amount\, and check redemption information.",Retain for 4 year(s),Public,
17876,Jordan Valley Water Conservancy District (Utah),Meter deposit records,1951-,"Numerical by account number order, thereunder chronological by deposit date","These are records of refundable deposits made at the time customers sign up for water service. They are used to help the district in collection of delinquent accounts and to protect the district when a customer moves out with a balance owing for water service. They include account number\, name of depositor\, telephone number\, receipt and/or check reference\, date deposited\, amount deposited\, and refunded amount (if any).",Retain until final action,Private,
17739,Sevier County (Utah). County Treasurer,Monthly collection totals report,1981-,"Chronological, thereunder numerical by district number","This monthly computer report lists all monies collected by the county treasurer and assessor and distributed in apportionment. It is only used for reference purposes and is not audited. It includes totals collected by district\, divided by type (e.g.\, current taxes\, delinquent taxes\, advance payments\, greenbelt rollbacks\, fee in lieu\, personal property)\, penalties and interest\, adjustments\, and refunds\, and totals for all districts for a collective total.",Retain for 2 year(s),Public,
17857,Road Commission,Criminal litigation records,1959-1967.,,,,,2 microfilm reels
17884,Road Commission,AAMVA correspondence,1968-1973.,,,,,9 microfilm reels
17894,Syracuse (Utah),Receipt books,1940-,Alphabetical by name Numerical by account number,,Retain for 3 year(s),Public,
17889,Merit System Council,Administrative records,1953-1969.,Chronological,"These records include miscellaneous data\, histories and conference reports.",,Public,
17949,St. George (Utah). Department of Administrative Services,Notary bonds,1970.,Chronological,"These are $5\,000.00 bonds that are required to be filed with and approved by the State Division of Corporations and Commercial Code for a term of four years (UCA 46-1-4 (2003)).",Retain for 3 year(s),Public,
17969,St. George (Utah). Department of Administrative Services,Employee earnings history files,ca. 1900.,Alphabetical,"These files are a cumulative salary history for individual municipal employees. They contain the name and address of each employee\, name of department and position\, social security number\, date of birth\, date employed\, earnings and deductions by pay period\, gross earnings year-to-date\, net pay\, and check number. These files are considered to be the most important payroll record for retirement purposes.",Retain for 65 year(s) or until separation,Private,
17994,St. George (Utah). Department of Administrative Services,Personal injury files,ca. 1900-2018.,"Chronological, there under alphabetical","These files contain forms\, correspondence and related medical and investigatory records relating to on-the-job injuries\, whether or not a claim for compensation was made. They exclude copies filed in the Personnel files and those submitted to the Utah Industrial Commission.",Retain for 5 year(s),Private,
17916,Sunnyside (Utah),Ordinances,1916-,Chronological by ordinance,,Retain permanently,Public,
17963,St. George (Utah). Department of Administrative Services,Beer licensing application files,1982.,Alphabetical by name,"These files contain completed applications to obtain licenses for selling beer within municipal boundaries per local ordinances. Applicants are also required to file a cash or corporate bond ""conditioned upon the licensee's faithful compliance"" (UCA 32A-10-205(2) (1997)).",Retain for 3 year(s),Public,
17997,St. George (Utah). Department of Administrative Services,Employee warning files,ca. 1900.,Alphabetical,"These are unacceptable performance appraisals where a notice of proposed demotion or removal is issued but not effected\, along with all related documents.",Retain for 3 year(s),Private,
18019,St. George (Utah). Legal Services Department,Lawsuit case files,undated.,Alphabetical,"These are case files for routine lawsuits filed by the city and those filed against the city. They are used in pleading cases in court and later for research purposes. They contain various court pleadings\, research material\, and attorneys' notes.",Retain for 7 year(s) after case is closed,Protected,
17973,St. George (Utah). Department of Finance,Leave application files,1995.,Alphabetical,"These are applications for leave\, and supporting papers relating to request for\, and the approval of\, taking leave time (vacation\, sick\, etc.).",Retain for 3 year(s),Private,
18013,St. George (Utah). Department of Administrative Services,Medical and dental insurance claim files,ca. 1900.,Alphabetical,"These files contain medical and dental claims submitted by employees. They are used to track payment of the claims\, and for cost analysis of insurance programs.",Retain for 4 year(s),Public,
18007,St. George (Utah). Department of Administrative Services,Promotional files,ca. 1900.,Alphabetical,"These are tests taken by municipal employees to determine eligibility for promotion. They include the actual tests\, answer keys\, individual test scores\, and the results from oral interviews.",Retain for 2 year(s),Protected,
18017,St. George (Utah). Legal Services Department,Damage claims files,undated.,Chronological,"These files contain petitions claiming damages caused by municipal employees and/or equipment. They are used to determine liability. These files include petitions\, correspondence and police reports if applicable.",Retain for 6 year(s),Public,
17471,Duchesne County (Utah). County Commission,Resolutions,1915-,Numerical by resolution number,"These are formal statements of decisions or expressions of opinion adopted by the county commission. They perform the same function as an ordinance. The county clerk is required to ""make full entries of all [county commission] resolutions"" (UCA 17-5-209_(1995)). The most commonly adopted resolutions include the following: adoption of county budgets\, sale of industrial bonds\, and creation of special improvement districts.",Retain permanently,Public,
17446,South Davis Sewer District (Utah),Manhole inspection records,undated,Numerical by manhole number,These are videotape reports taken by special monitoring cameras located at critical parts of the sewer lines. They are used to monitor conditions of the sewer lines.,Retain for 3 year(s) or for 0,Public,
17473,Weber County (Utah). County Recorder,Plat map description changes,ca. 1975-,Chronological,"Outdated legal description cards\, used to research previous plats created prior to recording description changes. Includes legal description with old and new identification numbers.",Retain permanently,Public,
17490,Washington County School District (Utah),Payroll registers,ca. 1915-,"Chronological, thereunder alphabetical by school","This register is a numerical listing by check number and agency codes of all payroll checks issued by the county. It includes code\, date\, warrant number\, name of employee\, social security number\, types and amounts of individual deductions\, and may include hourly rate\, and number of hours worked. Though this register is frequently used to reference specific payroll checks\, it might be the only record of employee salaries and would then serve the same retirement purpose as the Employee earnings history files.",Retain for 65 year(s),Private,
17517,Uintah Basin Technical College (Utah),Student files,1968-,Alphabetical by student name,"These files document students' academic activities while at the Applied Technology Center. Information includes transcripts\, high school equivalency (GED) test results\, and registration information.",Permanent. Retain for 5 year(s),,
17548,Daggett County (Utah). County Clerk,Notary public index,1985-,Chronological,"This is an index to all notaries public in the county. After the county clerk receives ""certification of notaries public from the Division of Corporations and Commercial Code\,"" he shall ""keep and maintain an indexed record"" of notaries public within the county ""showing the names of all persons holding notarial commissions\, with the dates of issuance and expiration"" (UCA 17-20-3 (1995)).",Retain permanently,Public,
17573,Daggett County (Utah). County Clerk,Zoning ordinances,1973-,Chronological,"These ""land use and development"" ordinances provide standards for development for ""land use and development"" within the county. They have been approved by both the planning commission and the county commission. ""The planning commission shall prepare and recommend to the [county commission] a proposed zoning ordinance and maps . . . The [county commission] shall hold a public hearing on the proposed zoning ordinance . . . After public hearing\, the [county commission] may (a) adopt the ordinance as proposed; (b) amend zoning ordinance and adopt or reject the zoning ordinance as amended; or (c) reject the ordinance"" (UCA_17-27-402_(1995)).",Retain permanently,Public,
17552,Daggett County (Utah). County Recorder,Grantor and grantee indexes,1985-,"Chronological, thereunder alphabetical by name","These are alphabetical indexes where ""all deeds and final judgments or decrees partitioning or affecting title as to possession of real property."" The grantors' index contains the ""number of the instrument\, name of each grantor in alphabetical order\, name of the grantee\, date of instrument\, time of filing\, kind of instrument\, consideration\, the book and page and entry number in which it is recorded\, and a brief description of the premises"" (UCA 17-21-6(2)_(1995). The grantee's index contains the same information\, but is alphabetical by each grantee (UCA_17-21-6(3)_(1995).",Retain permanently,Public,
17561,South Ogden (Utah),Arrest case reports,2001-,Numerical by case number,"These are forms used to report arrests made by the police department. They usually include complete information and description of person arrested\, date\, arrest time\, arrest location\, charges\, description of offense\, witnesses\, victims\, suspects\, and name of officer(s) making arrest. Sometimes report is a multi-part form\, with a copy sent to the county jail.",Retain for 10 year(s),Private,
17577,Department of Workforce Services.$bClearfield East Employment Center,Provider billing records,1990-2019.,"Chronological by month, thereunder numerical by billing number.","These are billings issued to day care providers for services initially provided to the Office of Family Support\, and now provided by The Dept. of Workforce Services.",Retain for 3 year(s),Private,
17562,South Ogden (Utah),Accident reports,undated,,"These files document traffic accidents investigated by the police department. The report usually includes complete information on all cars and drivers involved in the accident\, accident location\, damage\, accident causes\, date and time\, accident diagram\, description\, and weather conditions. The original report is sent to the State Department of Public Safety if damage exceeds $1\,000\, or injury or death occurs (UCA 41-6-35 (1997))\, and is maintained for seven years.",Retain for 3 year(s),Exempt,
17637,Sevier County (Utah). County Treasurer,Tax sale reports,undated,,"These are reports submitted to the county auditor by the county treasurer upon the completion of the preliminary tax sale. They are used to notify auditor of its completion and to certify previous year's delinquent tax for property not sold ""because it is still held by the county under preliminary sale for the delinquent taxes for preceding year."" The report includes ""the year of the original sale and book\, page\, and line numbers\, or property serial number of the entry in the original tax sale record (UCA 59-2-1344 (1994)."" In 1995\, the statutory provisions creating this report were repealed.",Retain for 4 year(s),Public,
17664,Department of Health and Human Services. Community Health and Well-Being. Division of Population Health.,Laboratory performance evaluation audit results,1986-,"Chronological, thereunder alphabetical by facility name","These are environmental laboratory certification program audit results. R444-14-1(1994) establishes the rules and guidelines for the certification of these laboratories. R44-14-12(1995)\, addresses the requirements of an annual performance evaluation audit of these laboratories. The information gained from these audits is used to evaluate the laboratories who submit environmental data to state agencies and to insure they are in compliance with state and federal programs. It also insures that the lab is operating within established guidelines. Information includes laboratory test results\, blind audit samples\, certification records\, chemical analyses records\, facility requirements\, department recommendations\, list of laboratory equipment and supplies\, analytical methods\, and quality assurance.",Retain for 5 year(s),Public,
17633,Sevier County (Utah). County Treasurer,State assessed property sheets,1940-,"Chronological, thereunder numerical by serial number","These are appraisal sheets for property assessed by the state. The State Tax Commission assesses ""property which operates as a unit across county lines\, if the value must be apportioned among more than one county or state; all property of public utilities; all operating property of an airline\, air charter service\, and air contract service; all geothermal fluids and geothermal resources; all mines and mining claims (except those used for property or surface improvement upon or appurtenant to mines or mining claims"" (UCA_59-2-201(1) _(1995)). They are used by the county treasurer in the collection of property taxes. The sheets include the sheet number\, year\, company name and address\, legal descriptions of real estate\, description of improvement and personal property\, and total value.",Retain for 5 year(s),Public,
17642,Department of Health and Human Services. Division of Child and Family Services. Ogden Office and Northern Region Administration,Adoption case files,1970-,Alphabetical by client surname,"These files document adoption placements for children whose birth parents have either been deprived of or have permanently relinquished their parental rights. Information includes face sheet\, intake information\, social history\, closing information\, medical\, genetic\, and birth information\, educational records\, psychological evaluations\, birth certificates\, legal documents\, adoption reports\, summons\, paternity rights\, administrative reviews\, investigative reports\, handwritten notes\, financial reports\, and correspondence.",Permanent. Retain for 25 year(s),Controlled,
17635,Sevier County (Utah). County Treasurer,Tax receipts,1950-,"Chronological, thereunder numerical by receipt number","These are receipts issued for the payment of taxes. They include receipt number\, date of payment\, parcel number\, owner's name\, current or delinquent tax payment\, and amount paid.",Retain for 7 year(s),Public,
17686,Apprenticeship Council,Program files,1977-1982.,Alphabetical.,"This series contains apprenticeship agreements between the apprentice\, apprenticeship council\, and placement companies. Additionally\, the series includes applications for apprenticeship which document the applicant's address\, employment history\, references\, and personal data (sex\, ethnicity\, marital status\, physical handicaps\, and veteran status). A wage structure agreement is also included in this file.",,Private,1 microfilm reel
17713,Board of Forestry and Fire Control,Carey Act applications,1900-1968.,Numerical by application number,"Pursuant to Chapter 65A-12 UCA\, the selection\, management and disposal of lands granted by Congress under the Carey Act is vested in the division. The Carey Act entitled Utah to 1\,000\,000 acres of federal arid land to aid in the reclamation of desert lands. The reclaimed lands eventually would be conveyed to private ownership. Many applications were received\, but only one project was ultimately approved. The record series consists of original background information\, application documents from 1908-1968 and other documents. Given the difficulty in securing adequate water to proceed with additional arid land reclamation\, and the uncertainty regarding the prerequisite federal land classification\, the division doesn't anticipate any further business relative to the Carey Act. However\, on 2 February 2001 the U.S. BLM informed the division that Utah's remaining entitlement is 962\,760 acres\, so more records may be created.",,Public,
17743,Sevier County (Utah). County Treasurer,Fund 78 check report,1981-,"Chronological, thereunder numerical by check number","This monthly computer report documents all written\, redeemed\, and outstanding checks. It includes check number\, fund amount\, the check amount\, date written\, date redeemed\, whether check uncashed\, person and address\, vendor number and monthly check totals.",Retain for 3 year(s),Public,
17723,Granite School District (Utah),Administrative correspondence,1936-1943; 1949-1953; 1966-1975.,"Chronological, thereunder alphabetical by letter","This is official and administrative correspondence. It documents the activities of the school district's clerk and superintendent. It contains information on accounts payable\, special studies\, minutes of various district boards/committees\, brochures and flyers\, and other information on Depression era student activities\, World War II school activities\, and related correspondence.",,Public,23 microfilm reels
17745,Sevier County (Utah). County Treasurer,Mortgage company lists,1981-,Numerical by serial number and account number,"These records list mortgage companies authorized to receive property tax notices. It is used for sending tax notices. They include mortgage company name\, address\, number\, and account numbers. The final report also lists the name of each person with their account\, serial number\, and tax amount.",Retain for 1 year(s),Public,
17683,Utah State University Eastern (Utah),Academic records,1980-,"Chronological by year, thereunder alphabetical by student surname.","These records are used to document enrollment and graduation from college. They are used to verify classes attended and credits earned. They are also used for admission to graduate school or professional employment. They contain student names\, addresses\, birth dates\, class rankings\, class grades\, grade point averages\, student identification numbers\, and Social Security numbers.",Retain permanently,Private,
17693,Sanpete County (Utah). Probate Court,Minutes,1852-1896.,Chronological,"Minutes of cases handled by the Sanpete County Probate Court including divorces\, civil cases\, criminal cases\, incorporations\, estate and guardianship cases.",,Public,4 microfilm reels
17740,Sevier County (Utah). County Treasurer,Monthly fund 78 financial report,1981-,Chronological,"This monthly computer report documents all monies collected by the county treasurer and county assessor and distributed to other governmental entities. It is used to balance all monies deposited and interest accrued. This report includes cash receipted\, investment interest\, checks outstanding\, disbursement of funds to the districts and other entities\, net taxes collectible\, taxes received and balances\, the debits and credits from the ledger and transaction reports.",Retain for 5 year(s),Public,
17783,Alpine School District (Utah). Alpine Life and Learning Center,Student records,1987-,"Chronological, thereunder alphabetical by surname",,Retain permanently,Exempt,
17741,Sevier County (Utah). County Treasurer,Monthly Fund 79 financial reports,1981-,Chronological,"This monthly computer report lists all county income and its distribution. It is used to balance all monies collected\, deposited\, and interest accrued. The report includes all monies collected\, disbursements to all the various funds\, investments and interest\, the amount of the checks outstanding and the transaction reports.",Retain for 5 year(s),Public,
17888,Merit System Council,Correspondence,1941-1969.,Chronological.,,,Public,
17856,Road Commission,Standards committee minutes,1962-1967.,,"These are minutes and attached correspondence of the Standards Committee\, a group of highway department officials and engineers who set standards and specifications for materials and work on highway construction projects.",,,2 microfilm reels
17880,Road Commission,Subject correspondence,Undated,,,Retain permanently,,234 microfilm reels
17875,Jordan Valley Water Conservancy District (Utah),Water rate studies/updates,1982-,Chronological by date of update study completion,"These studies and/or updates document the water rate setting process and the annual updates to that process. They are used as a statistical barometer in determining water rates. The studies include information concerning historical and forecasted water deliveries\, budgeted operation and maintenance costs and other pertinent information.",Retain permanently,Public,
17897,Salt Lake City (Utah). Department of Public Works,Construction field test reports,1940-,"alphanumerical/numerical by construction address thereunder, chronological within each folder","This is a construction observation and testing field report that is prepared by the engineering consultant who tests on a weekly basis\, items specified in the contract specifications. The report is used to determine if contractor is meeting the specifications. The types of reports include results of compressive strength tests and construction observation and testing field reports. Included are project name and job number\, building permit number\, location\, client/owner\, general contractor\, weather conditions during the test\, engineer/architect\, and observations.",Retain for 2 year(s) after final action,Public,
17919,Utah County (Utah). County Clerk,Agricultural report,1869-1872.,"By town, thereunder alphabetical by surname","This record contains farm reports for towns in Utah County. Towns include Provo\, Spanish Fork\, Springville\, Pleasant Grove\, Santaquin\, Goshen\, Lehi\, Salem\, American Fork\, Fairfield and Payson. The information recorded in the book includes the names of the farmers\, number of acres of land irrigated\, average cost per acre\, number of acres of different types of grains\, fruits and vegetables\, and the average yield per acre in bushels.",,Public,
17945,Department of Transportation,"Correspondence, Administrative Associations",1957-1969.,,,,,7 microfilm reels
17962,St. George (Utah). Department of Finance,Unclaimed checks/warrants,1980.,Chronological by date of check,"These are unclaimed checks covering disbursements for municipal expenses. Includes check number\, date\, amount\, purpose\, and name of payee.",,Public,
17955,St. George (Utah). Department of Administrative Services,Travel reimbursement files,1980.,"Chronological by fiscal year, thereunder alphabetical by name","These files contain records relating to the reimbursement of employees for authorized travel. They may include travel orders\, per diem vouchers\, transportation request\, hotel reservations\, and all supporting papers documenting official travel by officers\, employees\, dependents\, or others authorized by law to travel.",Retain for 3 year(s),Public,
17968,St. George (Utah). Department of Finance,Deductions and other earnings registers,1980.,Chronological by fiscal year,"These registers record\, by department code\, amounts deducted from employees' payroll checks. They are used for reference of retirement and other miscellaneous deductions.",Retain for 3 year(s),Private,
17976,St. George (Utah). Department of Finance,Payroll register,1980.,Chronological by fiscal year,"This register is a numerical listing by check number and agency codes of all payroll checks issued by the municipality. It includes code\, date\, warrant number\, name of employee\, social security number\, types and amounts of individual deductions\, and may include hourly rate\, and number of hours worked. Though this register is frequently used to reference specific payroll checks\, it might be the only record of employee salaries and would then serve the same retirement purpose as the Employee earnings history files.",Retain for 7 year(s),Private,
17978,Ogden (Utah). Department of Management Services,Time sheets,1980-,Chronological by payroll ending date,"These are records which verify hours worked\, sick leave\, vacation\, overtime\, and holidays earned and taken by municipal employees.",Retain for 3 year(s),Public,
17996,St. George (Utah). Legal Services Department,Adverse action files,undated.,Chronological,"These are case files for routine lawsuits filed by the city and those filed against the city. They are used in pleading cases in court and later for research purposes. They contain various court pleadings\, research material\, and attorneys' notes.",Retain for 7 year(s) after case is closed,Private,
18011,St. George (Utah). Legal Services Department,Liability risk management case files,ca.1900.,"Chronological, thereunder alphabetical by name","These case files document the reporting\, investigation\, and settlement of liability claims filed against the municipality.",Retain for 20 year(s) after case is closed,Public,
18020,St. George (Utah). Legal Services Department,Civil case files,undated.,Chronological,"These case files document significant civil court cases in which the municipality is a party or represents the interests of the State of Utah. They include case number\, plaintiff\, defendant\, nature of case\, attorney's notes\, related correspondence\, and final verdict. This information is largely duplicated in court files and could be weeded after the case is closed.",Retain for 10 year(s) after case is closed,Protected,
17982,St. George (Utah). Department of Finance,Leave adjustment reports,1995.,Alphabetical,"These are reports of all leave adjustments made during a pay period. These reports include category of adjustments\, the amount\, social security number\, and employee's name.",Retain for 3 year(s),Private,
18042,St. George (Utah). Fire Department,Fatal fire investigative case files,1983-,Numerical,"These case files document all investigations into fires causing fatalities. They may include various report forms\, interviews\, photographs\, newspaper clippings\, and other information as necessary to undertake a complete investigation. See also Investigation case files.",Retain permanently,Protected,
18061,Logan (Utah). Municipal Court,Judgment record books,1924-1951.,chronological,"Summarized judgment record (in narrative form) of individual civil cases used for reference purposes to answer public inquiries about individual cases. Includes: court title\, case number\, names of plaintiff and defendant\, names of attorneys\, which party won the case\, amount of award\, date judgment rendered\, filing of any abstract of judgment\, date of execution\, who performed the execution\, satisfied and unsatisfied executions\, and the names of the presiding judge\, court clerk\, and deputy court clerk. Holdings (2 volumes): 1924-1933 and 1933-1951.",,Public,
18035,St. George (Utah). Fire Department,Investigation case files,1983.,Numerical,"These case files document nonfatal fire investigations. They may include various report forms\, interviews\, photographs\, newspaper clippings\, and other information as necessary to undertake investigation. See also Schedule 27\, Item 11 ""Fatal Fire Investigation Case Files.""",Retain for 10 year(s),Protected,
17665,Department of Health and Human Services. Community Health and Well-Being. Division of Population Health.,Laboratory certification dead file,1986-,"Chronological, thereunder alphabetical by facility name","These are environmental laboratory certification master books. R444-14-1(1994) establishes the rules and guidelines for the certification of these laboratories. The books are used to document the certification process of Environmental laboratories who submit environmental data to state agencies. The information identifies if the lab is in compliance with state and federal guidelines. It also documents if the lab is currently a certified laboratory. Information includes a copy of the certificate\, certificate letter\, correspondence\, and due process documentation.",Retain for 5 year(s),Protected,
17712,Board of Forestry and Fire Control,Special lease agreements,1955-2013.,Alphanumerical by special lease agreement number,"These records are created to document past leasing policy on state agency lands. They contain mineral leases\, correspondence\, agency action items\, and board action items.",,Public,
17738,Sevier County (Utah). County Treasurer,Daily transactional reports,1981-,Chronological,"This daily report documents all monies received and deposited to the general fund or other designated funds. It is used to verify amounts were accurately added to the computer. It includes the date\, name of person making payment\, amount deposited\, account number\, fund deposited\, and warrant receipt number.",Retain for 1 year(s) after completion of publication or report,Public,
18212,Charleston (Utah),Resolutions,undated,Chronological,"These are formal statements of a decision\, or expression of opinion put before or adopted by the city council. They may perform the same function as an ordinance. Resolutions may include the following: establishing water and sewer rates\, charges for garbage collection and fees charged for municipal services\, establishing policies and guidelines\, and regulating the use and operation of municipal property (UCA 10-3-717 (1997)).",Retain permanently,Public,
17850,Price (Utah). City Court,Judgment dockets,1941-1980.,,"The docket functions as the primary tracking device for each case. A typical docket entry consists of the following information: names of judgment debtor and creditor\, case number\, a summary of the judgment rendered in the civil case\, date judgment was entered\, book and page number where the judgment has been entered in the corresponding judgment record book\, and any satisfactions (payment) of judgment. Most importantly the record book reference and the case number entered in the judgment docket allow researchers to then access the judgment record books and individual case files.",,Public,
17863,Department of Health and Human Services. Division of Aging and Adult Services. Adult Protective Services,Investigation files,1979-,"Alphabetical by region, thereunder by client surname.","These files document Adult Protective Service investigations completed as a result of a referral alleging abuse\, neglect or exploitation of a disabled or senior adult. Information includes birthdate\, names\, addresses\, court documents\, medical reports\, guardianship orders\, referrant names\, perpetrator and victim information\, and investigation results.",Retain for 10 year(s) after case is closed,Protected,
17882,Road Commission,Claims & litigation correspondence,1957-1971.,,,Retain permanently,,15 microfilm reels
17905,State Mental Hospital,Commitments and discharged patient records,"1885-1939, 1943-1957.",Numerically by patient admitting number.,"This series contains mutiple volumes of commitments\, discharges\, and deaths. Data reported varies amongst the records ranging from simply a name and date to more detailed entries that include patient name\, patient number\, age\, gender\, race\, marital status\, occupation\, form and cause of insanity\, and either discharge or death date.",,Private,
18465,North Ogden (Utah),Surplus property case files,undated,,"These files document the sale of surplus municipal property. Includes invitations\, bids\, acceptances\, lists of materials\, evidence of sales\, and related correspondence.",Retain for 6 year(s),Public,
17954,St. George (Utah). Department of Administrative Services,Travel reimbursement requests,1980.,"Chronological by fiscal year, thereunder alphabetical by name","These files contain records relating to the reimbursement of employees for authorized travel. They may include travel orders\, per diem vouchers\, transportation request\, hotel reservations\, and all supporting papers documenting official travel by officers\, employees\, dependents\, or others authorized by law to travel.",Retain for 3 year(s),Public,
17935,"Department of Natural Resources. Division of Oil, Gas, and Mining. Oil and Gas Conservation",Well location abandoned files,[ca. 1955]-,"Alphabetical by location, thereunder numerical by American Petroleum Institute number.","These are records of oil and gas related wells in the state that were applied for\, but rescinded prior to the wells being drilled. These are called abandoned locations (L.A.) because the drilling company no longer has permission to drill a well on the location and the site is abandoned. The files may include the permit application\, a permit expiration letter\, sundry notices and reports. Information includes the lease number\, well number\, location\, dates and results of inspection\, and the approval to drill date. These files are removed from the general set of well records files (series 8633) when the permit is rescinded.",Retain permanently,Public,
17957,St. George (Utah). Department of Administrative Services,Travel- private vehicle usage files,1980.,"Chronological by fiscal year, thereunder alphabetical by name",These are authorization forms for municipal officials or employees to use a private vehicle for municipal business when it is the most economical method of travel.,Retain for 3 year(s),Public,
17977,St. George (Utah). Department of Finance,Retirement files,ca. 1900.,Alphabetical,These are reports and register control documents relating to an employee's retirement.,Retain for 3 year(s),Private,
18004,St. George (Utah). Department of Administrative Services,Employment eligibility records (I-9),undated.,,"This form is required by the U.S. Immigration and Naturalization Service to be completed by all employers when hiring\, when recruiting for a fee\, or when continuing to employ individuals in accordance with 8 CFR 274a.2 (1993)). It is used to verify the prospective employee is a U.S. citizen\, resident alien\, or legal immigrant eligible to be hired in the United States.",Retain for 3 year(s) or until separation,Private,
17985,St. George (Utah). Department of Finance,Taxable wage earning reports,1980.,Chronological by year,"These files contain records on individual employee income taxes. Includes returns filed for income taxes such as IRS Form W-2\, reports on withheld federal taxes such as IRS Form W-3 with related papers\, and reports relating to income and social security taxes.",Retain for 3 year(s),Private,
18010,St. George (Utah). Department of Public Works,Disaster planning files,1992-,Alphabetical by location,"These files are used to prepare city-wide plans for action to address emergency conditions (e.g. fire\, flood\, earthquake\, and other disasters). They include studies and evaluations undertaken by the municipality\, and the completed disaster plan.",Retain permanently,Public,
17965,St. George (Utah). Department of Administrative Services,License registers,1993.,Alphabetical by name,"These registers record the issuance of licenses for persons or companies conducting business within municipal boundaries. They contain name\, address\, date\, and type of license. Prior to 1960\, many municipalities only maintained a register and no business license files. Most current registers are computer printouts.",,Public,
18000,St. George (Utah). Department of Administrative Services,Interview records,1988.,Alphabetical,"These are records described in 29 CFR 1602.14 (1992) relating to interviews with prospective employees. They include correspondence\, reports\, lists of questions\, notes\, and test scores.",Retain for 2 year(s),Private,
18021,St. George (Utah). Legal Services Department,Collection case files,undated.,Chronological,"These are case files that document ""all fines\, penalties\, and forfeitures for the violation of any ordinance\, when collected\, shall be paid into the municipal treasury within seven days after the collection date"" (UCA 10-3-716) (1997)). They include various court filings\, attorney's notes\, and final judgement.",Retain for 4 year(s),Protected,
17966,St. George (Utah). Department of Finance,Administrative payroll records,1980.,Chronological by fiscal year,These are reports and statistics with supporting and related records which document payroll operations. They include reports and data used for workload and personnel management purposes.,Retain for 3 year(s),Private,
18002,St. George (Utah). Department of Finance,Quarterly wage list reports,1980.,Chronological by fiscal year,"These are reports submitted quarterly to the State Department of Employment Security. They include the quarterly wage list (the name and address of employer\, registration number\, quarter ending date\, employee social security number\, name of employee\, hire date of new employees\, and total wages for quarter\, the reimbursable employment\, payrolls\, and new hires report form (name and address of organization\, non-insured workers\, individual amount for the first\, second\, third and fourth quarters\, insured workers' names; telephone number\, and department of person completing form)).",Retain for 3 year(s),Private,
18031,St. George (Utah). Sports and Recreation,Parks and recreation reservation records,1988.,Numerical,"These files contain the actual request forms submitted by the general public. They are used as a record to schedule park facilities and/or sports facilities (e.g.\, baseball\, softball\, football\, soccer). The files include date of request\, name of group\, number of people\, name\, address\, and telephone number of requesting person\, area and park requested\, time\, date\, and amount paid.",Retain for 1 year(s),Public,
17970,St. George (Utah). Department of Finance,Garnishment records,1980.,"Chronological by fiscal year, thereunder by name",These are records of garnishments or levies for debts owed by employees which are attached to employees' earnings.,Retain for 3 year(s),Private,
18009,St. George (Utah). Department of Community Development,Real estate acquisition files,ca. 1900-,Alphabetical by name,These records document the purchase of real property by the municipality. They include the contract and related correspondence.,Retain for 7 year(s) after disposition of asset,Public,
18026,St. George (Utah). Department of Community Development,Residential building plans,1945-,Numerical,"These are the blueprints and specifications submitted by building contractors or owners when applying for a building permit for the construction of residential buildings. The specifications are compiled by the architect for use by contractor to complete detail work providing type\, grade\, brand of materials to be used and general conditions which govern the methods to be employed. They also identify the temporary facilities\, job cleanup\, security\, time limits\, deadlines\, and responsibilities of the architect\, owner and contractor. They are used for determining code compliance and the enforcement of building codes. They are usually arranged by permit number or address.",Retain for 1 year(s),Public,
18046,St. George (Utah). Water Department,Connection book,1980-,Chronological,These books document the extension of or connection between specific property and municipal utilities. They represent the most comprehensive guide to the system. They act as the system's master listing of all diagrams of connections in the system.,Retain permanently,Public,
18022,St. George (Utah). Legal Services Department,Felony case files,undated.,Chronological,"These case files document felony cases filed and prosecuted in district court. They contain the case number\, defendant's name\, charge\, indictment and arraignment dates\, plea\, bond amount\, trial date\, verdict\, and sentence. The files may also contain police records\, offense reports\, witness lists\, subpoenas\, FBI reports\, photographs\, and attorneys' notes. This information is largely duplicated in case files and could be weeded after the case is closed and all appeals heard.",Retain for 10 year(s) after case is closed,Protected,
18071,Park City (Utah). City Recorder,Receipt and disbursement ledgers,1903-1918.,Chronological,,,,
18054,St. George (Utah). Water Department,Public utility remittance stubs,1980.,Chronological by date received,"These stubs are received with payments for services. They are used as the official record of customers\, payments being received and posted. They include account number\, name\, service address\, payment received\, receipt date and number.",Retain for 3 year(s),Public,
18100,Industrial Commission,Appeals files,1974-1975.,,Series created to permit linking of microfilm. Titles indicate these may be appeals files from the employment security section of the industrial commission.,,Private,25 microfilm reels
18034,St. George (Utah). Fire Department,Exposure reports,1988.,"Chronological, thereunder Alphabetical","This report is completed when a fire fighter is exposed to toxic fumes\, smoke\, or chemicals during the course of fire fighting. It is used to verify exposure in case of illness. It includes employee's name\, position\, station\, address where injury occurred\, occupancy type\, date and time of exposure\, incident number\, description of exposure\, duration of exposure\, symptoms present\, date and signature of employee\, and date and signature of supervisor.",Retain for 30 year(s) after separation,Private,
18053,St. George (Utah). Water Department,Public utility meter books,1980.,Chronological by month,"These books record the readings of customer's water\, sewer or electric meters by municipal employees. They are used for billing purposes. The books include name of employee reading meter\, meter readings\, date read\, account number\, billing code\, final reading\, reasons for turnoff\, if meter was pulled or reinstalled\, and meter charges.",Retain for 3 year(s),Public,
18084,West Valley City (Utah). Department of Administration,Housing Authority resolutions,1980-,Chronological,"These files document the approval and certification process of all official redevelopment projects. They contain all documents necessary to certify a project including consultant's reports; a copy of the redevelopment plan; a report detailing reasons for the selection of the project area; a description of physical\, social\, and economic conditions in the area; a financial analysis of the project; consultant proposals; a plan detailing methods for the relocating of all families and persons in the redevelopment area; an analysis of the preliminary plan; a report with the planning commission recommendations; a blight survey; notices of hearings; copies of minutes of hearings; and copies of resolutions.",Retain permanently,Public,
18083,West Valley City (Utah). Department of Administration,Redevelopment Agency subject files,1980-,Alphabetical by subject,"These files contain evaluations of properties and structures within proposed projects. They are used to investigate project's viability\, determine costs\, and negotiate for purchase of real property. The files include financial assessments of the worth of real estate and buildings within proposed project areas. They may also include assessments of architectural and historical significance and condition of the involved structures.",Retain permanently,Public,
18103,Duchesne County (Utah). County Recorder,Tax liens index,1946-,Alphabetical by name,"These are notices of liens ""payable to the United States of America\, other federal liens created under acts of Congress or regulation"" . . . ""shall be recorded in the office of the county recorder"" (UCA 38-6-1 (2003)). ""A certificate of discharge of any federal tax lien issued by the proper officer\, is recorded in the office of the county recorder where the notice of lien is recorded"" (UCA 38-6-3_(2003)). The notice of lien is required to either be listed in an alphabetical federal lien index or by the grantor or grantee or grantor index(UCA 38-6-2 (2003)). The county recorder is also required to index the certificate of discharge (UCA 38-6-3 (2003)).",Retain permanently,Public,
18081,West Valley City (Utah). Department of Administration,Redevelopment Agency resolutions,1980-,Chronological,"These files document the approval and certification process of all official redevelopment projects. They contain all documents necessary to certify a project including consultant's reports; a copy of the redevelopment plan; a report detailing reasons for the selection of the project area; a description of physical\, social\, and economic conditions in the area; a financial analysis of the project; consultant proposals; a plan detailing methods for the relocating of all families and persons in the redevelopment area; an analysis of the preliminary plan; a report with the planning commission recommendations; a blight survey; notices of hearings; copies of minutes of hearings; and copies of resolutions.",Retain permanently,Public,
18111,Department of Health and Human Services. Community Health and Well-Being. Division of Population Health. Office of Emergency Medical Services and Preparedness.,Purchase requisition files,1990-,Chronological,Requisitions for supplies and equipment for current inventory,Retain for 4 year(s),Public,
18241,Utah State Retirement Office,Mortgage/real estate records,1963-,Alphabetical/chronological or numerical,"These records include documentation of sold properties\, proposed acquisitions\, company profiles\, submittals\, property reports\, general correspondence files.",Retain for 45 year(s),Private,20 microfilm reels
18313,Risk Management Agency,Policy and program development records,1985-,"Alphabetical by subject, thereunder chronological by year","This series consists of general information regarding the day to day operations of Utah Risk Management Mutual Association. The records include board meeting agenda packets and minutes\, service provider agreements\, general correspondence and historical data.",Permanent. Retain for 5 year(s),Public,
18476,Cache County (Utah). County Treasurer,Pound keeper's account book,1886-1890.,"Alphabetical, thereunder chronological.","Poundkeeper's record book document payements received. This volume is divided into sections by precinct name. Each section includes the following: Date\, method of payment\, and amount of payment.",,Public,
18502,Ogden (Utah). City Recorder,Election records,undated,,"These include all other records and forms (excluding ballots\, canvasses\, and returns) required in municipal elections (UCA 20A-4-202).",Retain for 22 month(s),Public,
17975,St. George (Utah). Department of Finance,Payroll files,1980.,Chronological by fiscal year,"These files contain memoranda\, copies of payrolls\, checklists\, and related certification sheets. They also include security copies of documents prepared or used for disbursement\, along with supporting documentation. Please refer to Schedule 8\, Item #4 ""Employee Earnings History Files\,"" if an earning history file/card is not maintained.",Retain for 3 year(s),Private,
17993,St. George (Utah). Department of Administrative Services,Grievance and disciplinary files,1989.,Alphabetical,"These files document the review of grievances and appeals raised by municipal employees\, except EEO complaints. These case files include witnesses' statements\, reports of interviews; and hearings\, examiner's findings\, recommendations and exhibits; and records relating to a reconsideration request.",Retain for 3 year(s) after case is closed,Private,
17971,St. George (Utah). Department of Finance,Income tax exemptions and withholding files,1980.,Alphabetical by name,"These files contain forms for individual employee's exemptions and withholding taxes. Includes withholding tax exemption certificates\, such as IRS form W-4 and similar tax exemption forms.",Retain for 3 year(s) or until separation,Private,
18030,St. George (Utah). Department of Administrative Services,Election ballots,ca. 1900.,Alphabetical by district,"These are packets of official ballots of municipal elections cast by voters. ""Each election officer shall preserve ballots for 22 months after the election or until the time has expired during which the ballots could be used in an election contest"" (UCA 20A-4-202(2)(a) (2007)). If the election is not contested\, ""after that time\, destroy them without opening or examining them"" (UCA 20A-4-202(2)(d) (2007)).",Retain for 22 month(s),Exempt,
18043,St. George (Utah). Department of Public Works,Backflow prevention device test reports,1989-,Chronological by month and year,"These tests report the results obtained from the testing of backflow preventer equipment. The reports show maintenance work performed\, parts replaced\, and repairs made.",Retain for 3 year(s) after superseded,Public,
18052,St. George (Utah). Water Department,Public utility daily field notes,undated,Chronological,"These are the original field surveyor's notes for water and sewer installations which are used as a basis for all maps. They include location\, elevation\, and other related information.",Retain permanently,Public,
18016,St. George (Utah). Police Department,Animal control bite reports,1984-,Alphabetical and numerical,"This report form documents investigations of dog bites. Copies may be kept by the animal control officer\, impound\, and the local health department. A dog without rabies vaccination verification will be quarantined for 10 days to guarantee the dog does not have rabies (UCA 26-6-11 (1981)). The report usually includes the case number\, information on person bitten\, informant's name\, information on incident\, treatment\, animal and investigation.",Retain for 5 year(s),Public,
18045,St. George (Utah). Water Department,Billing register,1980.,Chronological,"This register is an itemized list of customer accounts. It includes name of customer\, service address\, meter reading\, water usage\, water and other charges\, payments\, adjustments\, prior balance due\, and current balance due. The register is used for reference purposes.",Retain for 3 year(s),Public,
18055,St. George (Utah). Department of Public Works,Sewer main location maps,unknown,Alphabetical by location,"These are plat drawings of each municipal street detailing all sewer mains in the municipality system by area number. They are used to locate sewer mains. The plats include drawings of all sewer mains in municipal system showing depth of sewer mains\, percentage of grade\, location of lateral connections and sewer manholes\, and size of lines. The information dates back to the first sewer locations of all sewer lines and manholes in St. George.",Retain until superseded,Public,
18041,St. George (Utah). Fire Department,Evidence log,1983.,Numerical,This is a log that shows the chain of possession of all evidence gathered by the fire department. The log begins when evidence is gathered and ends when evidence is returned or destroyed. A copy of the log usually becomes part of the investigative file.,Retain for 4 year(s),Protected,
18049,St. George (Utah). Department of Administrative Services,Public customer deposit cards,1980.,Chronological,"These cards provide a record of customers required to pay a deposit to receive service. They include date\, amount of deposit\, name and address\, account number\, date signed\, date account closed\, and amount of deposit confiscated and reason.",Retain for 3 year(s) after final action,Public,
18059,St. George (Utah). Legal Services Department,Redevelopment records litigation files,undated,Alphabetical,"These are case files for significant lawsuits filed by the city and those filed against the city. They are used in pleading cases in court and later for research purposes. They contain various court pleadings\, research material\, and attorneys' notes.",Retain permanently,Protected,
18093,Wellington (Utah),Utility customer records,undated,Numerical by account number,"These are applications completed by customers requesting water\, sewer\, or electric service. They are used for billing purposes. The applications include customer's name\, address\, and telephone number; meter information\, date and approval signature(s).",Retain for 3 year(s) after final action,Public,
18104,Duchesne County (Utah). County Recorder,Powers of attorney index,1986-,Alphabetical by name,"These alphabetical indexes are used to access information concerning the granting of powers of attorney located within the official records. Each page is ""divided into seven columns\, namely: 'date of filing\,' 'book\,' 'page\,' and 'entry number\,' 'from\,"" 'to\, 'revoked'"" (UCA 17-21-6(8) (1995)).",Retain permanently,Public,
18080,Department of Health and Human Services. Division of Child and Family Services. Price Office,Trust account records,1985-,Chronological,"These records document bank statements from client trust accounts and are used to manage financial and audit records. Infromation includes returned checks\, financial statements\, and bank transactions.",Retain for 4 year(s),Private,
18099,Industrial Commission,Employer records,1973-1976.,Alphabetical by employer name.,"Series created to permit linking of microfilm. Film titles indicate this may include employment security employer files\, correspondence\, new accounts\, accounts correspondence\, bonus cards\, etc.",,Private,34 microfilm reels
18170,Cache County (Utah). County Surveyor,Road map,1931.,Chronolgical.,"This map shows types of roads (i.e. concrete\, oiled\, graveled\, graded earth) and uninproved trails\, canals\, railroads and pumping plants. Cities\, mines and gravel pits are also shown.",,Public,
18216,Risk Management Agency,Annual financial reports,1985-,Chronological,"These are the general financial records of the organization. The records include trial balances\, income statements\, investment reports\, and bank reconciliations.",Permanent. Retain for 5 year(s),Public,
18214,Risk Management Agency,Liability claims files,1985-,"Chronological, thereunder alphabetical by city and by claimant within the city","These are case files of the reporting\, investigation and settlement of liability claims against member municipalities. The records include notice of claim forms\, investigation reports\, release and covenant not to sue\, confidential attorney-client documents\, and court documents.",Retain for 5 year(s) after final action,Protected,1 microfilm reel
18440,North Ogden (Utah),Employee bonds,undated,,"These are bonds with good and sufficient sureties\, payable to the municipality for the ""elected officers of each municipality and the treasurer in cities of the first and second class before taking the oath of office"" to guarantee ""faithful performance of the duties of the respective officers."" Bonds are placed at such amounts as may be determined by the governing body (UCA 10-3-819 (1997)).",Retain for 4 year(s) after final action,Public,
18457,North Ogden (Utah),Petitions,undated,,These files contain formal written petitions from citizens or municipal department. Petitions state the issue of concern and list names and signatures of citizens requesting a particular action.,Permanent. Retain for 5 year(s) after resolution of issue,Public,
18442,North Ogden (Utah),Notary bonds,undated,,"These are $5\,000.00 bonds that are required to be filed with and approved by the State Division of Corporations and Commercial Code for a term of four years (UCA 46-1-4 (1995)).",Retain for 3 year(s) after final action,Public,
18452,North Ogden (Utah),Election ballots,undated,,"These are packets of official ballots of municipal elections cast by voters. ""Each election officer shall preserve ballots for 22 months after the election or until the time has expired during which the ballots could be used in an election contest"" (UCA 20A-4-202(2)(a) (1997)). If the election is not contested\, ""after that time\, destroy them without opening or examining them"" (UCA 20A-4-202(2)(d) (1997)).",Retain for 22 month(s),Exempt,
18468,North Ogden (Utah),Vehicle registration certificates,undated,,These motor vehicle registration forms document municipal ownership of vehicle.,,Public,
18454,North Ogden (Utah),Election records,undated,,"These include all other records and forms (excluding ballots\, canvasses\, and returns) required in municipal elections (UCA 20A-4-202 (1997)).",Retain for 22 month(s),Public,
18462,North Ogden (Utah),Disposition records,undated,,"These are either forms or records completed by municipal agencies when municipal property is disposed of either by public auction\, competitive bidding\, or destruction. Includes date\, department name\, description of item\, value\, disposition method\, and reason\, condition\, and approval signature.",Retain for 3 year(s) after disposition of asset,Public,
18470,North Ogden (Utah),Time sheets,undated,,"These are records which verify hours worked\, sick leave\, vacation\, overtime\, and holidays earned and taken by municipal employees.",Retain for 3 year(s),Public,
18505,Ogden (Utah). City Recorder,Hearing files,undated,,"These files contain information documenting hearings requested by the public for various reasons including the denial and revocation of various licenses (businesses\, liquor\, taxi licenses) or special hearings called by the mayor or city council. Files contain copies of transcribed minutes\, related correspondence\, copies of applications\, reports and agenda.",Retain permanently,Public,
18521,Ogden (Utah). City Recorder,Joint Mayor/City Council resolutions,undated,,"These are formal statements of a decision\, or expression of opinion put before or adopted by the city council. They may perform the same function as an ordinance. Resolutions may include the following: establishing water and sewer rates\, charges for garbage collection and fees charged for municipal services\, establishing policies and guidelines\, and regulating the use and operation of municipal property (UCA 10-3-717).",Retain permanently,Public,
18544,Department of Health and Human Services. Division of Child and Family Services. Clearfield Office,Child protection alert files,1990-,"Alphabetical by surname, thereunder chronological by year","These files document alerts generated by all states when they are unable to locate a family who has been charged or when alleged charges have been made against them which may include\, but are not limited to abuse\, assault\, and neglect. When the perpetrators are found\, the requesting agency is notified and action is taken.",Retain for 3 year(s) after case is closed,Public,
18492,Ogden (Utah). City Recorder,Campaign financial disclosure statement files,undated,,"These are financial statements required by law to be completed by municipal candidates in accordance with UCA 10-3-208 (1996). Each candidate for municipal office is required to report their itemized and total campaign contributions and expenditures at least once within two weeks before the election. The financial report must identify each contribution over $50\, the donor's name\, and amount; and for each expenditure\, the name of the recipient\, and the amount of the expenditure. An ordinance should be adopted by each first and second class city and each third class city having a population of 10\,000 or more\, establishing campaign finance disclosure requirements for candidates for municipal offices.",Permanent. Retain for 5 year(s),Public,
18501,Ogden (Utah). City Recorder,Election canvasses,undated,,"They are the official canvass of primary\, municipal\, or special elections. They contain a tabulation of votes cast by combined election districts. They include the date\, office\, names of candidates\, number of votes\, and totals.",Retain permanently,Public,
18511,Ogden (Utah). City Recorder,Technical reference files,undated,,"These files contain copies of documents retained strictly for reference and informational purposes which are not part of the official files. Includes copies of reports\, studies\, special compilations of data\, drawings\, periodicals\, books\, clippings\, brochures\, catalogs\, and vendor price lists.",Retain until administrative need ends,Public,
18512,Ogden (Utah). City Recorder,Civil Service Commission appeal hearings,undated,,"These files contain information documenting hearings requested by the public for various reasons including the denial and revocation of various licenses (businesses\, liquor\, taxi licenses) or special hearings called by the mayor or city council. Files contain copies of transcribed minutes\, related correspondence\, copies of applications\, reports and agenda.",Retain permanently,Public,
18522,Ogden (Utah). City Recorder,Rezoning files,undated,,"These files document applications to rezone property within the municipality. They contain the original application\, review forms\, maps of areas involved\, investigative reports\, copies of planning commission minutes\, notice of hearings\, copies of ordinances\, copies of city council minutes.",Retain permanently,Public,
18536,Department of Health and Human Services. Division of Child and Family Services. Clearfield Office,Protective services supervision case files,1990-1995.,"Alphabetical by surname, thereunder chronological by year","These files document services provided to clients needing protective supervision. They are ordered to participate in programs to prevent abuse and neglect and are supervised and evaluated by the Division of Child and Family Services. Information includes family history\, expenditures\, living conditions\, physical descrition\, and victim information.",Retain for 100 year(s),Controlled,
18545,Department of Health and Human Services. Division of Child and Family Services. Clearfield Office,Domestic violence shelter treatment records,1990-,"Alphabetical by surname, thereunder chronological by year","These files document treatment programs for both victims of domestic violence\, and perpetrators. Information includes address\, age\, birthdate and birthplace\, court actions\, victim information\, psychiatric and psychological information\, medical and dental information\, an dfamily information.",Retain for 4 year(s),Private,
18515,Ogden (Utah). City Recorder,Demolition records,undated,,These case files document municipal ordered and privately initiated demolitions of substandard and/or hazardous buildings. They are used for research and litigation purposes. They are usually arranged by address.,Retain permanently,Public,
18539,Department of Health and Human Services. Division of Child and Family Services. Clearfield Office,Public assistance case management information system reports,1990-,"Alphabetical by client surname, thereunder chronological by year","These are computer printouts of clients receiving services through the Department of Human Services\, Division of Child and Family Services. The information is sent to all Child and Family Services offices that serve clients through various programs. The names of clients are expunged following the closure of their case file. Information includes computer data\, printouts\, and statistical evaluations.",Retain for 5 year(s) after case is closed,Private,
18559,Department of Workforce Services.$bClearfield East Employment Center,Transmittal records,1990-2019.,Numerical by transmittal number.,"These are transmittals for checks and cash deposited into Human Services divisional and regional Financial Information Resource Management Services (FIRMS) accounts. Deposits are made by low organizational number and include deposits with the State Treasurer\, transmittal date\, department number\, collection number\, description number\, account number\, totals\, copies of checks and receipts\, services request\, and billing forms.",Retain for 3 year(s) after case is closed,Public,
18640,Department of Workforce Services. Provo South Employment Center,Eligibility client case files,1970-2012.,"Alphabetical by surname, thereunder chronological by year.","These files document complete case histories of clients receiving services provided in or through a social services office (OSS). Programs are funded by the Division of Family Services (DFS)\, Services to the Handicapped (DSH)\, State Office of Social Services (OSS)\, Aging and Adult Services (DAAS)\, and/or local discretionary funds. Two regions also carry programs for the Division of Mental Health (DMH)\, and the Division of Alcoholism and Drugs (DAD). The following record series are not included: adoptions (including interstate compact adoptions)\, foster care and interstate foster care files\, substantiated and unsubstantiated,child abuse/neglect files\, the central register\, ombudsman case files (elderly abuse)\, adult abuse case files\, adult abuse central register\, licensing files\, all Training School and State Hospital Files. Client case files include but are not limited to the following types of eligibility and determination forms: Application for Financial\, and Medical; Application for Social Services; Request for Expended Services (obsolete 11-87); Notice of Decision (income report); Certification of Handicapping Condition; Client Admission/Level of Care Determination; Child Abuse/Neglect Report; and Adult Protection/Spouse Abuse Report.,Information includes name\, birth certificates\, social security number\, car registrations and and titles\, court documents\, medical reports\, certification of tribal membership\, lien aggreements\, guardianship orders\, activity logs\, surveys\, progress notes\, and permanency and individual service plans.",,Private,
18591,Department of Workforce Services.$bOgden North Employment Center,Voided medical cards,1990-2019.,Numerical by card number.,"Cards that have been voided initially by the Office of Family Support\, and now The Dept. of Workforce Services. When overpayments are discovered\, fraud is evident\, or the client has been declared ineligible for benefits.",Retain for 5 year(s),Private,
18717,Salt Lake County (Utah). County Auditor,Assessed valuation taxes reports and information,1983-,Chronological by year,"Computer printouts showing preliminary assements: valuation and market on real parcels\, greenbelt\, buildings\, etc. Also gives appraiser number\, appeal number\, etc.",Retain permanently,,
18759,North Ogden (Utah),Sewer main location plats,undated,,"These are plat drawings of each municipal street detailing all sewer mains in the municipality system by area number. They are used to locate sewer mains. The plats include drawings of all sewer mains in municipal system showing depth of sewer mains\, percentage of grade\, location of lateral connections and sewer manholes\, and size of lines.",Retain until superseded,Public,
18558,Department of Workforce Services.$bClearfield East Employment Center,Voided medical cards,1990-2019.,Numerical by card number.,"Cards that have been voided initially by the Office of Family Support\, now The Dept. of Workforce Services. When overpayments are discovered\, fraud is evident\, or the client has been declared ineligible for benefits.",Retain for 5 year(s) after case is closed,Private,
18661,North Ogden (Utah),Housing and Urban Development Historical Properties grant files,undated,,"These files document the granting of Housing and Urban Development (HUD) funds for the rehabilitation of homes. These granted fund projects deal with historic preservation\, employment survey and environmental review. These files include copies of the plan\, copies of the original grant\, final report\, resolution\, copies of council minutes\, and related correspondence (24 CFR 58 (1993)).",Retain permanently,Public,
18655,North Ogden (Utah),Parks files,undated,,"These files contain information concerning each of the city parks. They are used to maintain a record of construction projects in each park for historical and informational purposes. They include correspondence\, architectural drawings\, contracts\, specifications\, newspaper clippings\, histories of individual parks\, and photographs.",Retain permanently,Public,
18742,Department of Health and Human Services. Division of Child and Family Services. Cedar City Office & Southwest Region Administration,Child protective services investigation case files,1985-,Alphabetical by client surname,"These files document determination of child abuse and neglect of children. Child protective service workers use this information to determine whether or not a child is the victim of abuse or neglect. Information includes name\, court actions\, investigations\, family information\, psychiatric and psychological information\, and victim information.",Retain for 100 year(s) after case is closed,Exempt,
18757,North Ogden (Utah),General obligation bonds,undated,,"These bonds constitute general obligations of the municipality\, for the prompt and punctual payment of principal or interest on which the full faith and credit of the municipality are pledged. These issued bonds are not payable solely from revenues other than those derived from ad valorem taxes. The revenue derived from the sale of bonds shall be applied only to the purpose specified in the order of the municipal legislative body (UCA 11-14-19 (1997)).",Retain for 1 year(s),Public,
18782,North Ogden (Utah),Building permit registers,undated,,"These registers are usually computer printouts\, but may include books listing all issued building permits. The register is arranged chronologically and includes the name of the owner\, name of contractor\, address\, date\, and general use of building. Prior to 1950\, the permit register may be the only record of the issuance of building permits.",Retain permanently,Public,
18715,Sandy (Utah). Community Development Department,Business license applications,undated,,"These files contain information on all business licenses issued in the municipality. All businesses are required to be licensed before conducting business within municipal boundaries. They contain the application\, proof of payment\, and approval forms from regulatory departments (e.g.\, fire\, police\, health).",Retain for 3 year(s) after expiration of permit or license,Public,
18783,North Ogden (Utah),Annexation files,undated,,"These files document the annexation of property into municipal boundaries. They usually contain correspondence\, citizens' petitions\, maps\, and the official annexation action approved by City Council (UCA 10-2-401 to 422 (1997)).",Retain permanently,Public,
18819,Department of Health and Human Services. Division of Child and Family Services. Richfield Office,Adoption home studies,1985-,Alphabetical by client surname.,"Information collected from prospective adoptive families and assessed by the agency to determine eligibility. Following the assessment of cases\, the department determines either the approval or disapproval of applicants. Information includes home studies\, primary person characteristic forms (Form 1054)\, court documents\, biographies\, reference letters\, work histories\, criminal background checks\, psychiatric and psychological information\, and family records.",Retain for 7 year(s) after case is closed,Private,
18822,Department of Health and Human Services. Division of Child and Family Services. Richfield Office,Domestic violence shelter treatment records,1990-,Alphabetical by client surname,"These files document treatment programs for both victims of domestic violence\, and perpetrators. Information includes address\, age\, birthdate and birthplace\, court actions\, victim information\, psychiatric and psychological information\, medical and dental information\, an dfamily information.",Retain for 4 year(s) after case is closed,Private,
18817,Department of Health and Human Services. Division of Child and Family Services. Richfield Office,Public assistance case management information system reports (PACMIS),1985-,Alphabetical by client surname.,"These are computer printouts of clients receiving services through the Department of Human Services\, Division of Child and Family Services. The information is sent to all Child and Family Services offices that serve clients through various programs. The names of clients are expunged following the closure of their case file. Information includes computer data\, printouts\, and statistical evaluations.",Retain for 5 year(s) after case is closed,Private,
16695,Committee on Executive Reorganization,Minutes and meeting files,1977-1985.,Chronological by date.,These are committee minutes for each study cycle of state government. The study cycles are two years in length and examine the functions of specific state agencies to continually upgrade the performance of state government. These files include agenda; minutes of meetings; briefing materials for Committee members; and rosters of guests and the public in attendance at the Committee meetings.,,Public,
16772,Department of Health. Division of Community Health Services,Paramedics report,1974-1976.,Numerical by report number,"These are microfilm copies of ambulance reports logs used by the bureau to compile a special study during the above time period. The bureau has no further use for these records. The report includes the case number\, the vehicle identification number\, where the call was received from\, when the call was received\, the time of dispatch/arrival\, the patient's name\, sex\, and age\, the location of the patient\, the illness/injury\, treatment received before the paramedics arrived\, the vital signs\, the type of care given\, and the name of the transporting ambulance company.",,Private,
16719,Department of Health,Executive director's office correspondence,1978-1989.,Alphabetical by subject.,"This is a file of correspondence generated by the bureau itself. It includes copies of correspondence to and from other bureaus in the department\, the department director\, and other state agencies.",,Private,
16730,Department of Health. Bureau of General Services,Administrative files,1986-1993.,Alphabetical by subject.,"These are records accumulated by the bureau that relate to the function\, internal administration\, or housekeeping activities of the office. They include memoranda and correspondence\, equipment manuals\, printing service request forms\, telephone record forms\, invoice statements\, and declaration of surplus property.",,Public,
16758,Dept. of Health. Office of Strategic Planning and Evaluation,Flood task force files,1983-1993.,Chronological,"This is a record of the task force organized to monitor potential flood situations and to devise plans to prevent problems with flooding. The files include report on problems to drinking water supplies due to runoff\, flooding\, or mudslides\, floor amelioration activities update\, developmental papers for flood control plans\, meeting notices\, and related correspondence and memoranda. Other information includes the names of water systems\, potential water contamination problems that can occur\, action plans to solve those problems\, and a listing of health care facilities vulnerable to flooding.",Permanent. Retain for 3 year(s),,
16732,Dept. of Health. Office of Strategic Planning and Evaluation,Statewide health coordinating council orientation manual,1985-1993.,None,"These are manuals on council procedures used for the guidance of new council members. They include council membership organizational and procedural guidelines\, policy analysis/decision making process\, the planning aspect of the Department of Health\, and a glossary of acronyms used in health planning.",Permanent. Retain until superseded,,
16780,Department of Health and Human Services. Community Health and Well-Being. Division of Population Health. Office of Emergency Medical Services and Preparedness.,News release file,1983-2014.,Chronological,,,Public,
16893,Salt Lake City (Utah). Police Department,Hit and run monthly case log,1984-,Chronological,"These are forms used to monitor the status of hit and run cases at the end of each month. The form shows the total number of all hit and run accidents and the individual break down of each case. The form contains the officer's name; month and totals of the following: cases assigned or active\, number of arrests\, exceptions\, unfounded\, and not cleared; cases carried over or closed\, and number of arrests; exceptions\, number of affidavits; number of fleeing; and number of fatal hit and run accidents.",Retain for 2 year(s),,
16907,Wasatch County (Utah). County Assessor,Appraisal cards,1900-,Numerical by serial number,"This informational card and file folder contains the complete information on the appraisal and assessment of real estate. The card contains the taxpayers name; property address; serial number; legal description\, including acreage\, improvements (size\, style\, quality of building\, list of taxable features or improvement\, and photographs of improvements); assessed valuations for land and improvements; and contain work sheets factoring fair market value (Utah Code 59-5-2 (2017)).",Permanent. Retain for 5 year(s),Public,
16890,Salt Lake City (Utah). Police Department,Hit and run case assignment log,1983-,Chronological,These are forms used to log assignments for follow-up investigations of hit and run accidents. The forms contain the detective's name and division; case number; date and time assigned; name of complainant; offense; whether suspect known; unfounded; not cleared; or cleared by arrest; dates of supplementary reports; and date case closed or declared inactive.,Retain for 2 year(s),,
16926,Department of Health and Human Services. Community Health and Well-Being. Division of Population Health.,Impounded animals records,1985-,Alphabetical by lab name,"Requisition\, transfer\, and receipt of animals by laboratories records\, used to track animal from impoundment to final disposition. Includes requisition of impounded animals and record of transfer and receipt of impounded animal\, name and address of the requisitioning institution\, name and address of the impounding agency\, certificate number of the requisitioning institution\, requisition date\, animal species requested\, size and sex of animals requested\, number and date required\, name and address of the requesting individual\, a description of the transferred impounded animal\, reason why animal was impounded\, dates of transfer and receipt\, physical condition of the animal when received\, use made and final disposition of animal\,,euthanized date\, method used\, and signatures of the investigator and of the supervisor of the animal facility.",Retain for 5 year(s),,
16932,Southwest Utah Public Health Department (Utah),Infant Development Program (IDP) case files,undated,,"These case files document the participation of children in the federal Handicapped Children's Early Education Program under 34 CFR 309 and 315 (1991). This program deals with children from birth to age three. The files include the permission to evaluate form\, referral/intake form\, health assessment\, developmental tests\, feeding behaviors assessment form\, reflex maturation assessment\, home visit report\, individual family service plan\, medical records\, patient release forms\, family identification record\, IDP roll book\, and information sheets\, and access to records form.,8,8",Retain for 21 year(s) after date of birth,Private,
16994,Utah State Tax Commission. Motor Vehicle Enforcement Division,Temporary permits,1986-,Chronological,"These are stubs returned by motor vehicle dealers to notify the division that they issued the permit under the authority of UCA 41-3-28. This document is then used as a data entry document to indicate that the specific permit had been issued. The information includes the permit number\, the name and address to whom it was issued\, the make of the motor vehicle\, the year model\, the date issued\, the expiration date\, and the name and number of the dealer.",,Protected,
16996,Utah State Tax Commission. Motor Vehicle Enforcement Division,Inter-departmental transfer,1985-,Chronological,"This is a request to the Division of Finance to transfer funds from one agency's account to the requesting agency's account in payment of supplies or services rendered. The request includes two forms: one for transfer to Central Stores and one for other transfers. The request to Central Stores includes the date of the request\, the low organizational and account numbers of the requester\, the name\, department\, division\, bureau\, address and telephone number of the requester\, and a list of items requested giving the item number\, quantity\, type of package (bottles\, packages\, etc.)\, a description of the items\, a verification that the item was received\, the name and signature of the individual filling the order and the date it was filled\, the signature of,the individual picking up the order and the date the order was received. In the other request\, includes the date of the request\, the department of finance number\, the departmental number\, the names of the individuals checking the computations and doing the pre-audit\, the servicer and requester organizations\, a description of the services provided\, the servicer's and requester's low organizational\, account\, and activity numbers\, and the amount being transferred\, the total amount\, and the signature of the requester department head or authorized agent.",Retain for 1 year(s),Public,
17005,Utah State Tax Commission. Motor Vehicle Enforcement Division,Dealer report of sale,1979-,None,"This is an automated system file that contains a record of all sales reported by motor vehicle dealers. This report is required by UCA 41-1-73. This record includes the date of sale\, the names of the seller and buyer\, and a description of the vehicle sold.",Retain for 30 day(s),Public,
16998,Utah State Tax Commission. Motor Vehicle Enforcement Division,In-transit permits,1981-,Chronological,"These are permits issued by the state under motor vehicle regulation A 12-06-6 to allow an owner of a vehicle to operate that vehicle in the state for up to 96 hours. This permits a purchaser to transport his vehicle from the place of purchase to its destination without having to register the vehicle. This record includes the points of origin and destination\, the make and year of the vehicle\, the vehicle identification number\, the name of the insurance company\, the policy number\, the dates issued and expires\, and the name and address of the owner or authorized representative.",Retain for 3 year(s),Public,
17007,Utah State Tax Commission. Motor Vehicle Enforcement Division,Impound yard system,1979-,None,"This is an automated data system file that contains information as to the authorized impound yards in that state\, established under Administrative Rule A-12-05-17. The information includes the number of the impound year\, the date the yard was licensed\, the area where the yard is located\, the name and address of the business\, the telephone number of the business\, the type of business (partnership\, sole proprietor\, etc.)\, the name and address of the owner(s)\, the bond number\, and the name of the bonding company.",Retain for 30 day(s),Private,
16982,State Prison,Prisoner received and released record book,1889-,Chronological by date discharged.,"These logs are used to record information when an inmate is first admitted to a facility. Information includes inmate's name\, physical description\, religion\, education\, birthplace\, occupation\, crime committed\, sentence information\, discharge date\, and prison record. Beginning in 1889\, a photograph of the inmate was included. Can also indicate discharge of inmate from prison.",Permanent. Retain for 30 year(s) after case is closed,Private,1 microfilm reel
17000,Utah State Tax Commission. Motor Vehicle Enforcement Division,Motor vehicle business administration bulletin,1951-,Chronological,"This is a publication by the division sent to dealers to convey information concerning motor vehicle regulations\, laws\, and other matters that the division wishes to call attention to. This publication is issued quarterly.",,Public,
17059,Utah State Tax Commission. Auditing Division,Cigarette tax audit reports,1986-,Alphabetical by taxpayer name.,"These files contain reports of cigarette tax audits and cigarette stamp inspections. These include Miscellaneous Tax Adjustment Forms\, Claims for Reduction or Waiver of Penalty and Interest\, and correspondence. Information includes the tax involved\, the taxpayer's name and account number\, the period of tax involved\, the type of adjustment\, the transaction date\, the amount of tax debited or credited\, the amount of penalty and interest due\, the amount of payment\, an explanation of the changes\, the auditor's name\, and the date of audit.",Retain for 15 year(s),Protected,
18044,St. George (Utah). Department of Finance,Billing adjustment records,1980.,"Numerical by account number, thereunder chronological","These records document adjustments made in utility billings for debit\, credits\, refunds\, returned checks and abatements. They include customer's name and address\, type of adjustments and justification\, total amount changed\, and authorizing signatures.",Retain for 3 year(s),Public,
18086,West Valley City (Utah). Department of Administration,Housing Authority subject files,1980-,Alphabetical by subject,"These files contain evaluations of properties and structures within proposed projects. They are used to investigate project's viability\, determine costs\, and negotiate for purchase of real property. The files include financial assessments of the worth of real estate and buildings within proposed project areas. They may also include assessments of architectural and historical significance and condition of the involved structures.",Retain permanently,Public,
18087,West Valley City (Utah). Department of Administration,Building Authority subject files,1980-,Alphabetical by subject,"These files contain evaluations of properties and structures within proposed projects. They are used to investigate project's viability\, determine costs\, and negotiate for purchase of real property. The files include financial assessments of the worth of real estate and buildings within proposed project areas. They may also include assessments of architectural and historical significance and condition of the involved structures.",Retain permanently,Public,
18140,Heber Light and Power Company (Utah),Remittance stubs,1956-,,"These stubs are received with payments for services. They are used as the official record of customers\, payments being received and posted. They include account number\, name\, service address\, payment received\, receipt date and number.",Retain for 3 year(s),Public,
18157,Utah State Tax Commission,Appeal hearing audio recordings,1990-,"Chronological by hearing date, thereunder numerical by case number, thereunder alphabetical by appellant name","These are audio tape recordings of individuals and companies grieving proposed taxes. Information includes the appellant name\, respondent\, date\, time\, place of hearing\, and decision.",Retain for 3 year(s),Private,
18139,Heber Light and Power Company (Utah),Billing adjustment records,1956-,,"These records document adjustments made in utility billings for debit\, credits\, refunds\, returned checks and abatements. They include customer's name and address\, type of adjustments and justification\, total amount changed\, and authorizing signatures.",Retain for 3 year(s),Public,
18221,Risk Management Agency,Personnel files,1985-,Alphabetical by employees last names,"These records are the personnel files that relate to the supervision and management of Utah Risk Management Mutual Association employees. The records include applications for employment\, employment agreements\, performance evaluations\, letters of comendation\, letters of reprimand\, W-2 forms\, bonus and payroll information\, and letters of termination.",Retain for 30 year(s) after separation,Private,
18318,Wasatch County (Utah). County Auditor,General ledgers,1989-,Chronological,"These are summaries showing the ""amount of receipts from and disbursements of each department"" (UCA 17-19-6 (1995)). May also include documentation from subsidiary ledgers to general ledger and accounting adjustments in the form of general entries.",Permanent. Retain for 10 year(s),Public,
18446,North Ogden (Utah),Insurance policy files,undated,,These are insurance policy contracts between the municipality and private insurers.,Retain for 15 year(s) after final action,Public,
18220,Department of Health and Human Services. Division of Child and Family Services. Ogden Office and Northern Region Administration,Adoption home studies,1990-,Alphabetical by client surname,"Information collected from prospective adoptive families and assessed by the agency to determine eligibility. Following the assessment of cases\, the department determines either the approval or disapproval of applicants. Information includes home studies\, primary person characteristic forms (Form 1054)\, court documents\, biographies\, reference letters\, work histories\, criminal background checks\, psychiatric and psychological information\, and family records.",Retain for 7 year(s) after case is closed,Private,
18312,Risk Management Agency,Payroll records,1985-,"Chronological, thereunder alphabetical by employee name",This series consists of payroll information for Utah Risk Management Mutual Association employees. The records include time cards and payroll registers.,Retain for 30 year(s) after separation,Private,
18467,North Ogden (Utah),Sales and use tax return forms,undated,,"These forms are required by the State Tax Commission to report quarterly sales tax and to remit the amounts collected and due to the state (e.g.\, municipal recreational facilities).",Retain for 4 year(s),Public,
18460,North Ogden (Utah),Bond anticipation notes,undated,,"These are notes used by municipalities pursuant to an appropriation resolution for bonds in anticipation of payable ad valorem taxes and constitute a full obligation of the municipality\, ""the bond anticipation notes and the interest on them shall be secured by a pledge of the full faith and credit of the municipality"" (UCA 11-14-19.5 (1997)) in ""the manner and subject to conditions of the Utah Municipal Bond Act"" (UCA 11-14 (1997)).",Retain for 1 year(s) after resolution of issue,Public,
18493,Ogden (Utah). City Recorder,Scrapbooks,undated,,"These are a chronological record of the activities of the municipality or individual municipal departments. They include photographs\, newspaper clippings\, flyers\, program notes\, brochures\, and other items pertaining to city activities and actions and reactions of the municipality's citizens.",Retain permanently,Public,
18510,Ogden (Utah). City Recorder,Proof of publication,undated,,"These files contain evidence of the publication of a document or public notification appearing in a local newspaper\, usually for hearings\, sale of bonds\, budget\, and council meetings (UCA 78-25-14).",Retain for 6 year(s),Public,
18518,Ogden (Utah). City Recorder,Interment/Disinterment registers,undated,,"These registers serve as a cross-reference to plat books. They are arranged numerically by interment number. They include interment number\, name of deceased\, permit number\, date interred\, certificate number\, date of death\, location of grave by plot\, lot\, tier\, name of undertaker\, owner of lot\, and pertinent information on removal (if applicable).",Retain permanently,Public,
18455,North Ogden (Utah),Hearings files,undated,,"These files contain information documenting hearings requested by the public for various reasons including the denial and revocation of various licenses (businesses\, liquor\, taxi licenses) or special hearings called by the mayor or city council. Files contain copies of transcribed minutes\, related correspondence\, copies of applications\, reports and agenda.",Retain permanently,Public,
18464,North Ogden (Utah),Fixed asset lists,undated,,"These are listings of all municipal property (buildings and real estate)\, vehicles\, equipment\, and furniture. Includes description\, cost\, date purchased\, location\, name of vendor\, and depreciation.",Retain for 10 year(s),Public,
18472,North Ogden (Utah),Insurance reports,undated,,These reports are used for the reference and generation of claim files.,Retain for 12 year(s),Public,
18489,Ogden (Utah). City Recorder,Bond issue files,undated,,"These files document the implementation of significant municipal bonds (i.e.\, revenue or special bonds)\, but not general obligation bonds. These files include authorizations supporting financial data\, contracts or sales agreements\, destruction certificates\, and sample copies of bonds sold as evidence of municipal indebtedness.",Retain permanently,Public,
18500,Ogden (Utah). City Recorder,Election ballots,undated,,"These are packets of official ballots of municipal elections cast by voters. ""Each election officer shall preserve ballots for 22 months after the election or until the time has expired during which the ballots could be used in an election contest"" (UCA 20A-4-202(2)(a) (1995)). If the election is not contested\, ""after that time\, destroy them without opening or examining them"" (UCA 20A-4-202(2)(d) (1995)).",Retain for 22 month(s),Protected,
23938,Piute County School District (Utah),School building files,1957-1974.,Alphabetical by subject,"These are reference files on school buildings in the Piute School District. They are used to reference information on individual schools and other school property. They include newspaper clippings on the Centerville elementary school fire\, photographs of the construction of the new Centerville elementary school\, dedication programs\, three reports on district buildings\, and a fire marshal's report.",,Public,
23944,Piute County (Utah). Superintendent of District Schools,Trustee account records,1907-1915.,Chronological,"These two financial account books document the credits and debits for an unidentified school district(s) in Piute County. They include date\, warrant number\, payments to teachers; to whom issued; school supplies; building sites\, furnishings and apparatus; repairs and improvements; current expenses; compensations of trustees and board members; investments; overdrafts; other disbursements; and remarks.",,Public,
23936,Milford (Utah),General ledger,1904-1920.,Chronological,"This is a single volume ledger containing summaries showing the amount of receipts and disbursements of each department of the municipality. Included are a cash listing with totaled columns detailing simple expenditures and cash received for the licenses\, services provided and municipal taxes. Municipal accounts include sewer service\, cemetery\, legal services\, street maintenance\, election expenses\, municipal salaries\, garbage\, volunteer fire department\, water service and office account. This is one of two records series (see 23940) which constitute to earliest financial records in existence for the agency.",,Public,
24051,Circleville (Utah),Water system improvement file,1992-1994.,Chronological,"This file documents the administrative process of obtaining a Farm Home Administration (FHA)loan and financially overseeing the upgrading of the Circleville culinary water system. Circleville has forty years to pay the loan. The file includes the application\, financial statements\, a copy of the ordinance establishing a culinary water system and the agenda for the public meeting\, copy of a Circleville water rate and regulation ordinance\, the payment schedule\, letters between the city and FHA and their engineering firm\, and documents illustrating the creation of the required financial accounts.",,Public,
24011,Minersville (Utah),Uniform zoning ordinances,1993-1996.,"Numerical by subject, section and item number","These ""land use and development"" ordinances provide standards for development for ""land use and development"" within the municipality. They have been approved by both the planning commission and the city commission. ""The planning commission shall prepare and recommend to the [city commission] a proposed zoning ordinance and maps . . . The [city commission] shall hold a public hearing on the proposed zoning ordinance . . . After public hearing\, the [city commission] may (a) adopt the ordinance as proposed; (b) amend zoning ordinance and adopt or reject the zoning ordinance as amended; or (c) reject the ordinance"" (UCA 10-9-402 (1995)).",,Public,
24009,Minersville (Utah),Town incorporation records,1899; 1976; 2000.,Chronological,"This file contains the minutes of the Beaver County Commission discussing the incorporation of Minersville in 1899. It contains a 1976 letter from the mayor to the Division of Water resources specifying details of Minersville's incorporation and original boundaries\, and a 2000 certificate showing change of status to a third class municipality.",,Public,
24030,Beaver (Utah),License register,1892-1938.,Alphabetical by first letter of business name,"This is a single volume documenting the issuance of licenses for persons or companies conducting business within municipal boundaries. They contain name\, date issued\, date of expiration\, amount paid\, type of license and remarks. Prior to 1960\, many municipalities only maintained a register and no business license files. Most current registers are computer printouts.",,Public,
24067,Iron County (Utah). Cedar City School District,School register and attendance roll,1888-1889.,Chronological by term,"This book documents students attending school in the Cedar City School District. It is divided in two sections the first section provides a daily accounting of school attendance while the second section reports total attendance during term. It includes students' names\, ages\, total days present\, and total days absent. Students no longer attending school in the district are marked as ""discontinued.""",,Public,
24103,Cache County (Utah). Justice of the Peace : Logan Precinct,Civil case book index,ca. 1895.,Alphabetical by surname.,"This booklet indexes an unidentified civil case Book F\, giving parties' names and page number. Prominent plaintiff names include Sidney Stevens (an implement company) and Co-op Wagon Company.",,Public,
24070,Cedar City (Utah),Tax account book,1894-1901.,Chronological,"This book documents water taxes and licensing fees collected in Cedar City. It includes dates\, the names of individuals\, businesses\, or associations making payments\, amounts paid\, amounts carried over to general ledger\, and totals.",,Public,
24109,Juab County (Utah). County Surveyor,Plat maps,none,none,,Permanent. Retain until administrative need ends,,
24126,School and Institutional Trust Lands Administration,Personnel files,1973-,"Chronological by year, thereunder alphabetical by name","Employee records containing personal information about employees of the School and Institutional Trust Lands Administration. Information includes social security\, tax withholding forms\, employment eligibility\, veteran's eligibility\, driver's license number\, etc. The records are used for determination of pay\, work assignments\, performance review. The records also document activities of the employee after hire.",Permanent. Retain for 65 year(s),Private,
24142,"Logan (Utah). Public Works, Permits, and Compliance",Right of way permits,1996-2021.,"Chronological by month, thereunder numerical by permit number","These are permits issued for private companies to work on city property (""public way"") for demolitions\, excavations\, blasting\, crane operations\, barricade installations\, concrete construction (curb\, gutter\, sidewalks)\, or the moving of heavy equipment. They include job address\, date\, name of owner/agent at job address\, state license classification\, diagram of work required\, checklist of existing utilities and construction and traffic control.",Retain for 1 year(s),Public,
24082,Department of Natural Resources. Division of State Parks. Eastern Region.,Anasazi State Park museum records,1958-,Numerical by accession and catalog numbers,"These records contain reports and other documentation for the museum and archeological site at Anasazi State Park. Information includes excavation notes\, sketches\, artifact counts and tallies\, and other cultural resource information pertinent to the Coombs site.",Permanent. Retain for 40 year(s),Protected,
24125,School and Institutional Trust Lands Administration,Audit records,ca. 1980-,Alphabetical by company name.,"These records are collected by the agency's Audit group for the purpose of conducting audits of companies paying royalties to the School and Trust Lands Administration. The audits ensure that the agency receives the correct amount of royalties. Included are production information\, sale information\, correspondence\, audit schedules and reports\, and contracts for the sale of commodities. Examples of commodities are oil\, gas\, coal and gold.",Retain for 10 year(s) after case is closed,Protected,
24262,Orderville (Utah),Audits and financial statements,1936-1950; 1957-1959; 1966; 1981-,Chronological,"These are statistical reports on the financial affairs of the entire municipality and annual audits. ""Within 180 days after the close of each fiscal year the city recorder or other delegated person shall present to the governing body an annual financial report prepared in conformity with generally accepted accounting principles\, as prescribed in the Uniform Accounting Manual for Utah cities (UCA 10-6-150 (1997)). ""Copies of the annual financial report....shall be filed with the state auditor and shall be filed as a public document in the office of the city recorder"" (UCA 10-6-150 (1997)).",Permanent. Retain until administrative need ends,Public,1 microfilm reel
24256,Kane County School District (Utah),Superintendent's annual reports,1933-1951.,Chronological,"These are statistical reports on both the financial affairs and district student enrollment created by the School Superintendent and submitted to the School Board and the Utah Superintendent of Public Instruction. These reports include a statement on the value of all school district owned property\, and an accounting of all income and expenditures in relationship to the final budget.",,Public,
24239,Department of Workforce Services. Adjudication Division,Information release requests,2002-,Alphabetical by surname.,"This series contains GRAMA requests or other court ordered requests for public assistance\, unemployment insurance\, wage\, new hire and other department information. Records include GRAMA or other court ordered requests and department responses\, copies of released documents\, and charges incurred and paid by the requesting parties. Information may also include names\, employment histories\, Social Security numbers\, and other relevant information.",Retain for 2 year(s),Private,
24280,Department of Workforce Services. Workforce Development Division,Workforce Development client case files,2002-,Alphabetical by client surname.,"These records document the eligibility and participation of clients receiving services initially provided through a Family Support office (OFS)\, now provided by The Dept. of Workforce Services.",Retain for 5 year(s),,
24466,Hanksville (Utah),Ordinances,1999-,Alphabetical by subject thereunder numerical by date,"These books contain the legislative action of city council to regulate\, require\, prohibit\, govern\, control\, or supervise any activity\, business\, conduct\, or condition authorized by UCA 10-3-701 to 715 (1997). An ordinance includes a number\, a title\, preamble\, an ordaining clause\, the body or subject of ordinance\, when applicable\, penalty of violation\, effective date\, signature of mayor or acting mayor\, and municipal seal.",Permanent. Retain until administrative need ends,Public,
24474,Bicknell (Utah),"Ordinances, resolutions, and policies",1975-,Alphabetical by subject,"These books contain the legislative action of city council to regulate\, require\, prohibit\, govern\, control\, or supervise any activity\, business\, conduct\, or condition authorized by UCA 10-3-701 to 715 (1997). An ordinance includes a number\, a title\, preamble\, an ordaining clause\, the body or subject of ordinance\, when applicable\, penalty of violation\, effective date\, signature of mayor or acting mayor\, and municipal seal.",Retain permanently,Public,
24453,Torrey (Utah),Papers of incorporation,1933-1946.,Chronological,"One copy to SUU\, one copy to agency\, and one copy to reference.",,Public,1 microfilm reel
24462,Wayne County School District (Utah),School district histories,1959-1989.,"Chronological, thereunder by type","These histories document the formation and development of the Wayne School District and individual schools within the district. They include the ""Wayne School District History\, 1876-1920\,"" by Esther Durfey (1986); a district scrapbook (1959-1975)containing various class observations\, program flyers\, photographs\, and newspaper clippings; a binder on the history of the Wayne High School (containing a school history\, 1913-1915\, a listing of high school teachers 1917-1975\, high school graduates 1917-1975\, graduation programs 1974-1986\, 1989); and three short histories (""History of Wayne County Schools\,"" (1984) as remembered by Claud Baker\, ""Hanksville Elementary School\, 1977-1978\,"" and ""Bicknell Elementary.""",,Public,
24460,Wayne County School District (Utah),Teachers' records,1925-1962.,"Chronological by school year, thereunder alphabetical by school","This small notebook documents teachers teaching in the Wayne School District. It includes school year\, teacher's name\, an evaluative performance statement (1925-1931)\, after 1940 the certificate number and date of expiration of teaching certificate.",,Public,
24519,Jordan Valley Water Conservancy District (Utah),Income tax files,undated,Chronological,"These files contain forms for individual employee's exemptions and withholding taxes. Includes withholding tax exemption certificates\, such as IRS form W-4 and similar tax exemption forms.",Retain for 3 year(s) after superseded,Private,
24515,Jordan Valley Water Conservancy District (Utah),Wage survey files,undated,Chronological,"These files contain wage survey reports and data; working papers and related correspondence pertaining to area wages paid for each employee class; background papers establishing need\, authorization\, direction\, and analysis of wage surveys; development and implementation of wage schedules; and development of specific rates (excluding authorized wage schedules and wage survey recapitulation sheets).",Retain until superseded,Private,
24513,Five County Association of Governments (Utah),Incorporation papers,1972.,Chronological,"These files contain: Articles of Association and article amendments (1973)\, Bylaws (1973)\, Resolutions by counties\, cities\, school districts to be associates (1972)\, and the inclusion of the Economic Development District (1980).",,Public,
24522,Jordan Valley Water Conservancy District (Utah),Grievance and Disciplinary files,undated,Alphabetical by name,"These files document the review of grievances and appeals raised by municipal employees\, except EEO complaints. These case files include witnesses' statements\, reports of interviews; and hearings\, examiner's findings\, recommendations and exhibits; and records relating to a reconsideration request.",Retain for 3 year(s) after case is closed,Private,
24541,Jordan Valley Water Conservancy District (Utah),Litigation files,undated,Chronological,"These are case files for significant lawsuits filed by the city and those filed against the city. They are used in pleading cases in court and later for research purposes. They contain various court pleadings\, research material\, and attorneys' notes.",Permanent. Retain until administrative need ends,Public,
24616,Washington City (Utah),Water abstracts,1922-1947.,Chronological,"This book documents the assessment for water usage. It includes the amount of the assessment\, shares\, owner's name\, lot\, block \, and district number. The book was originally an 1890s Washington County financial ledger with a few faded entries (about 15 pages interspersed throughout the book). During the 1920s\, Washington County gave Washington City their surplus volumes when the community was financially unable to purchase new ledger books. The assessments are recorded on the empty pages throughout the book. Page 1 contains both 1890s notations and explains the water assessments.",,Public,
24589,"Logan (Utah). Public Works, Permits, and Compliance",Drawings and diagrams,1920-,Alphanumerical by street address.,"These are drawings and blueprints of engineering ""as-built"" projects. They are used by the public and city personnel to establish existing information for all city locations. They include drawings of street construction\, sidewalks\, storm drains\, waterlines\, reservoirs\, public facilities\, and other city building projects\, providing date\, legend\, city title\, scale and actual drawings.",Permanent. Retain until administrative need ends,Public,
24597,Enterprise (Utah),General plan,1994.,Chronological,"These are comprehensive plans for municipal development adopted by the city commission. ""Each municipality shall prepare and adopt a comprehensive\, long-range general plan for present and future needs of the municipality; and growth and development of all or any part of the land within the municipality"" (UCA 10-9a-401(1) (2005)). ""The planning commission shall make and recommend to the [city commission] a proposed general plan for the area within the municipality"" (UCA 10-9a-403(1)(b) (2012)). The plans serve as a guide for decision-making on rezoning and other planning proposals and as the goals and policies of municipalities attempting to guide land use in local jurisdictions. The plans include ""planning commission's recommendations for the development of the territory covered by the plan\, and may include\, among other things: (a) a land use element; (b) a transportation and circulation element; (c) an environmental element; (d) a public service and facilities element; (e) a rehabilit,ation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality considers appropriate"" (UCA 10-91-403 (3) (2012)). The plan may also include maps\, plats\, and charts.",,Public,
24632,Riverdale (Utah),Employee warning case files,1946-,"Alphabetical by name, thereunder chronological by year","These are unacceptable performance appraisals where a notice of proposed demotion or removal is issued but not effected\, along with all related documents.",Retain for 7 year(s),Private,
24633,Riverdale (Utah),Employee training case files,1946-,"Alphabetical by name, thereunder chronological by year","These files document course availability and municipal employee participation in training programs sponsored by the municipality\, other government agencies\, and non-governmental institutions. They include correspondence\, reports\, participant lists\, and other items. The actual training certificates and transcripts are filed in individual personnel files.",Retain for 6 year(s),Public,
24649,Riverdale (Utah),Leave data records,1946-,"Alphabetical, thereunder chronological",These files contain compilations of leave earned and taken. Includes the annual leave compilation card.,Retain for 3 year(s),Private,
24665,Riverdale (Utah),Job opening files,1970-2016.,"Alphabetical, thereunder chronological",These files contain a listing of all current municipal job openings with job descriptions.,Retain for 1 year(s),Public,
24673,Riverdale (Utah),Temporary employees personnel files,1990-,"Alphabetical, thereunder chronological",These are files maintained on temporary employees who were not provided benefits by the municipality. They include copies of correspondence and employment forms. They do not include personnel records created for specific federal programs.,Retain for 1 year(s) after separation,Private,
24638,Riverdale (Utah),Court ordered community service case files,1946-,"Alphabetical by name, thereunder chronological by year","These files document participation in court ordered community service projects. A district\, circuit\, or juvenile court may order the completion of a specific number of hours of community service in lieu of a jail term or payment of a fine. The files include an introduction form from the court which contains name\, number of hours of community service ordered to perform\, by what date\, and any expectations; a copy of the court order; and a time sheet showing how many hours have been completed. The court having jurisdiction of the case retains the record copy of these records.",Retain for 1 year(s),Public,
24652,Riverdale (Utah),Insurance deduction records,1946-,"Alphabetical, thereunder chronological",These are reports and related papers including copies of vouchers and payment schedules pertaining to insurance deductions.,Retain for 3 year(s),Private,
24676,Riverdale (Utah),Recruitment files,1980-,"Alphabetical, thereunder chronological",These files document the offering of municipal positions to potential employees. These files contain job offers which were declined. The accepted offers are maintained in individual personnel files.,Retain for 2 year(s),Public,
24672,Riverdale (Utah),Equal employment opportunity discrimination complaint case files,1990-,"Alphabetical, thereunder chronological","These files document official discrimination complaints received and resolved by the municipality. The files contain complaints\, related correspondence\, reports\, exhibits\, withdrawal notices\, copies of decisions\, records of hearings and meetings\, and other records as described in 29 CFR 1613.222 (1992).",Retain for 4 year(s) after resolution of issue,Private,
24681,Riverdale (Utah),Position survey files,1980-2016.,"Alphabetical by name, thereunder chronological","These are survey reports on various positions prepared by classification specialists determining accuracy of position description\, grade\, and salary. They may also include periodic reports.",Retain for 3 year(s),Public,
24689,Riverdale (Utah),Fixed asset lists,1946-,"Alphabetical by name, thereunder chronological","These are listings of all municipal property (buildings and real estate)\, vehicles\, equipment\, and furniture. Includes description\, cost\, date purchased\, location\, name of vendor\, and depreciation.",Retain for 10 year(s),Public,
24678,Riverdale (Utah),Promotional tests,1980-,"Alphabetical, thereunder chronological","These are tests taken by municipal employees to determine eligibility for promotion. They include the actual tests\, answer keys\, individual test scores\, and the results from oral interviews.",Retain for 2 year(s),Protected,
24687,Riverdale (Utah),Employment eligibility records (I-9),1946-,"Alphabetical by name, thereunder chronological","This form is required by the U.S. Immigration and Naturalization Service to be completed by all employers when hiring\, when recruiting for a fee\, or when continuing to employ individuals in accordance with 8 CFR 274a.2 (1993)). It is used to verify the prospective employee is a U.S. citizen\, resident alien\, or legal immigrant eligible to be hired in the United States.",Retain for 3 year(s),Private,
24719,Riverdale (Utah),Building and grounds maintenance log,1946-,"Alphabetical, thereunder chronological",This log records all repairs made to municipal buildings and grounds. It is used to verify that repairs were made.,Retain for 3 year(s),Public,
24718,Riverdale (Utah),Special improvement bonds,19446-,"Alphabetical, thereunder chronological","The governing body of the municipality levying the assessment\, by ordinance or resolution\, may authorize the issuance of special improvement bonds to pay costs of improvements in the district against funds created by the assessment (UCA 17A-3-328 (1997)).",Retain until final action,Public,
24734,Riverdale (Utah),Mileage certificates,1946-,"Alphabetical, thereunder chronological",These are certificates issued by the dealer/manufacturer certifying the mileage is accurate on each municipally purchased vehicle.,Retain for 3 year(s),Public,
24750,Riverdale (Utah),Investment registers,1946-,"Alphabetical, thereunder chronological","These are registers of all investments made by the municipality. A work sheet is kept on each investment. They include the check stub of the institution issuing the investment\, a copy of the investment\, the check issued by the vendor and a validated receipt written by the municipality.",Retain for 3 year(s),Public,
24713,Riverdale (Utah),Bond redemption and instruction certificates,1946-,"Alphabetical, thereunder chronological",These are certificates sent to the municipality by the paying agent which track pay and destruction of bond coupons.,,Public,
24729,Riverdale (Utah),Work order log,1946-,"Alphabetical, thereunder chronological","This is a log of all work orders. It is used for reference to verify that work was performed. Includes work order number\, work order request\, dates received and completed\, record of trouble calls and work completed.",Retain for 3 year(s),Public,
24733,Riverdale (Utah),Insurance adjusters' estimates,1946-,"Alphabetical, thereunder chronological",These are insurance adjusters' reports on repair estimates for municipal vehicles.,Retain for 3 year(s),Public,
24743,Riverdale (Utah),Check copy files,1946-,"Alphabetical, thereunder chronological",These are facsimile or photocopies of checks issued and are maintained solely as a quick reference source. If documentation is attached see Accounts payable.,Retain for 1 year(s),Public,
24787,Riverdale (Utah),Acknowledgment files,1946-,"Alphabetical, thereunder chronological",These files document the acknowledgement and transmittal of inquiries and requests that have been referred elsewhere for reply. These files include copies of the initial request and letters of acknowledgement and transmittal.,Retain until administrative need ends,Public,
24819,Riverdale (Utah),Tax exemption records,1970-,"Alphabetical, thereunder chronological by year",These records document the municipality's sales tax exemption for specific purchases. They include tax exemption certificates and related records.,Retain for 3 year(s) after final action,Public,
24807,District Court (First District),Judgment record book,1878-1890.,Chronological by date.,"Transcribed copy of the decrees and judgments recorded for individual civil cases. The records entered follow Weber county from the 3rd District Court to the northern region of the 1st District Court. In 1892\, Weber county was moved to the newly created 4th District.",,Public,
24815,Riverdale (Utah),Purchase requisition files,1970-,"Alphabetical, thereunder chronological by year",These files contain requisitions for supplies and equipment for current inventory.,Retain for 4 year(s),Public,
24825,Riverdale (Utah),Insurance reports,1990-,"Alphabetical, thereunder chronological by year",These reports are used for the reference and generation of claim files.,Retain for 12 year(s),Public,
24814,Riverdale (Utah),Purchase orders,1970-,"Alphabetical, thereunder chronological by year","These are records authorizing the purchase of supplies or equipment by the municipality. They contain the name of the requesting agency\, name of vendor\, item\, date ordered\, delivery date\, purchase order number\, account charged\, and authorizing signature.",Retain for 4 year(s),Public,
24822,Riverdale (Utah),Vouchers,1990-,"Alphabetical, thereunder chronological by year","This is an official authorization to pay on a claim or bill. Includes name of department fund\, check number\, date\, amount of claim\, transmittal sheet number\, and authorizing signature.",Retain for 4 year(s),Public,
24856,Riverdale (Utah),Civil case files,1980-,"Chronological by year, thereunder alphabetical by subject","These case files document significant civil court cases in which the municipality is a party or represents the interests of the State of Utah. They include case number\, plaintiff\, defendant\, nature of case\, attorney's notes\, related correspondence\, and final verdict. This information is largely duplicated in court files and could be weeded after the case is closed.",Retain for 10 year(s) after case is closed,Protected,
24467,Hanksville (Utah),Public hearings,1999-,Chronological,"These files contain information documenting hearings requested by the public for various reasons including the denial and revocation of various licenses (businesses\, liquor\, taxi licenses) or special hearings called by the mayor or city council. Files contain copies of transcribed minutes\, related correspondence\, copies of applications\, reports and agenda.",Permanent. Retain until administrative need ends,Public,
24527,Jordan Valley Water Conservancy District (Utah),Employment eligibility records (I-9),undated,Alphabetical,"This form is required by the U.S. Immigration and Naturalization Service to be completed by all employers when hiring\, when recruiting for a fee\, or when continuing to employ individuals in accordance with 8 CFR 274a.2 (1993)). It is used to verify the prospective employee is a U.S. citizen\, resident alien\, or legal immigrant eligible to be hired in the United States.",Retain for 3 year(s),Private,
24567,Department of Human Services. Foster Care Citizen Review Board Steering Committee,Dispositional reports,1993-2008.,Alphabetical by child's last name,"The reports review the status of a child in foster care and make findings regarding compliance with law and policy. These reports are created after reviewing the case file (see record series 24566) which consists of records obtained from the Division of Child and Family Services (DCFS) and other sources. Reports conclude with recommendations to the juvenile court. Included are child's name\, date of birth\, sex and age; case number; and names of caseworker and judge.",Retain for 21 year(s) after final action,,
24483,Clearfield (Utah). City Council,Petitions,1961-,"Alphanumerical by subject, chronological by year",These files contain formal written petitions from citizens or municipal departments. Petitions state the issue of concern and list names and signatures of citizens requesting a particular action.,Permanent. Retain for 5 year(s) after resolution of issue,Public,
24523,Jordan Valley Water Conservancy District (Utah),Equal employment opportunity(EEO) compliance case files,undated,Alphabetical,"These files document official discrimination complaints received and resolved by the municipality. The files contain complaints\, related correspondence\, reports\, exhibits\, withdrawal notices\, copies of decisions\, records of hearings and meetings\, and other records as described in 29 CFR 1613.222 (1992).",Retain for 4 year(s) after case is closed,Private,
24521,Jordan Valley Water Conservancy District (Utah),Time sheets,undated,Chronological,"These are records which verify hours worked\, sick leave\, vacation\, overtime\, and holidays earned and taken by municipal employees.",Retain for 3 year(s),Public,
24559,Department of Transportation,Olympic transportation plans,1997-2002.,Numerical by project/contract number,"These plans were created by the Utah Department of Transportation in preparation for transportation during the 2002 Winter Olympic games. This series includes venue transportation plans (VTOP)\, venue transportation management plans (VTMP)\, federal project files for constructing Park & Ride lots\, appropriation and funding information\, contracts\, agreements\, and procurement records.",Permanent. Retain for 5 year(s),Public,
24520,Jordan Valley Water Conservancy District (Utah),Garnishment records,undated,Chronological,These are records of garnishments or levies for debts owed by employees which are attached to employees' earnings.,Retain for 3 year(s),Private,
24525,Jordan Valley Water Conservancy District (Utah),Personal injury files,undated,Chronological,"These files contain forms\, correspondence and related medical and investigatory records relating to on-the-job injuries\, whether or not a claim for compensation was made. They exclude copies filed in the Personnel files and those submitted to the Utah Industrial Commission.",Retain for 75 year(s),Private,
24565,Department of Health and Human Services. Division of Aging and Adult Services. Adult Protective Services,Client trust account files,ca. 1990-,Chronological.,"These records document bank statements from client trust accounts and are used to manage financial and audit records. Information includes returned checks\, financial statements\, and bank transactions.",Retain for 5 year(s),Protected,
24590,"Logan (Utah). Public Works, Permits, and Compliance",Working papers,2000-,Chronological,"These are project background records\, such as studies\, analyses\, notes\, drafts\, and interim reports.",Retain for 5 year(s) after end of project or program,Public,
24617,School and Institutional Trust Lands Administration,Litigation and legal case files,1994-,Alphanumerical by matter name and year.,"These records comprise litigation case files for all civil actions involving the Agency which can range from land ownership to lease disputes. Litigation documents include but are not limited to pleadings\, legal research\, correspondence\, witness statements\, maps\, appraisals\, environmental assessments\, photos\, and attorney notes. The digital format is the record copy. First amendment to this schedule: June 2021 Second amendment: May 2022",Permanent. Retain for 50 year(s),Protected,
24602,Enterprise (Utah),Amended articles of incorporation,2001.,Chronological,"These files contain the amended articles of incorporation dated January 3\, 2001 approved by the State Legislature (Constitution of Utah\, Article XI\, Section 5).",,Public,
24610,Washington City (Utah),City charter/incorporation,1981.,Chronological,"These files contain the constitution\, bylaws and all amendments to city charters approved by the State Legislature (Constitution of Utah\, Article XI\, Section 5).",,Public,
24621,Santa Clara (Utah),Revised ordinances,"1964,1986,1998-",Chronological by year thereunder by ordinance,"These books contain the legislative action of city council to regulate\, require\, prohibit\, govern\, control\, or supervise any activity\, business\, conduct\, or condition authorized by UCA 10-3-701 to 715 (1997). An ordinance includes a number\, a title\, preamble\, an ordaining clause\, the body or subject of ordinance\, when applicable\, penalty of violation\, effective date\, signature of mayor or acting mayor\, and municipal seal.",Permanent. Retain until administrative need ends,Public,
24630,Riverdale (Utah),Employment applications (not hired),1946-,"Alphabetical by name, thereunder chronological by year","These are application forms completed by persons seeking municipal employment who were not hired. They include the name\, address\, and telephone number of the applicant\, employment history\, education\, and a list of references.",Retain for 2 year(s),Private,
24641,Riverdale (Utah),Workers' compensation claim case files,1964-,"Alphabetical, thereunder chronological","These are files containing claims for on-the-job injuries or job related disabilities under the Workers' Compensation Act (Title 34\, Chapter 9). A report is filed with the Utah Industrial Commission.",Retain for 75 year(s),Private,
24657,Riverdale (Utah),Employee earnings history case files,1946-,"Alphabetical, thereunder chronological","These files are a cumulative salary history for individual municipal employees. They contain the name and address of each employee\, name of department and position\, social security number\, date of birth\, date employed\, earnings and deductions by pay period\, gross earnings year-to-date\, net pay\, and check number. These files are considered to be the most important payroll record for retirement purposes.",,Private,
24635,Riverdale (Utah),Emergency and other personal leave records,1946-,"Alphabetical by name, thereunder chronological by year","These records show the name of employee\, dates of absence\, explanation of emergency\, signature of employee taking emergency leave\, and signature of supervisor.",Retain for 4 year(s),Private,
24645,Riverdale (Utah),Retirement records,1946-,"Alphabetical, thereunder chronological",These are reports and register control documents relating to an employee's retirement.,Retain for 3 year(s),Private,
24653,Riverdale (Utah),Individual authorized allotments case files,1946-,"Alphabetical, thereunder chronological","These are records of employee authorizations for payroll deductions for allotments (i.e.\, U.S. Savings Bonds).",Retain for 3 year(s) after separation,Private,
24661,Riverdale (Utah),Personal injury files,1946-2018.,"Alphabetical, thereunder chronological","These files contain forms\, correspondence and related medical and investigatory records relating to on-the-job injuries\, whether or not a claim for compensation was made. They exclude copies filed in the Personnel files and those submitted to the Utah Industrial Commission.",Retain for 5 year(s),Private,
24655,Riverdale (Utah),Garnishment records,1946-,"Alphabetical, thereunder chronological",These are records of garnishments or levies for debts owed by employees which are attached to employees' earnings.,Retain for 3 year(s),Private,
24671,Riverdale (Utah),Equal opportunity program files,1980-,"Alphabetical, thereunder chronological","These files document the adoption and administration of municipal affirmative action programs under the Civil Rights Act of 1964 and the Equal Employment Opportunity Act of 1972. The files include program correspondence\, program plans\, reports\, and may include anti-discrimination committee meeting records and reports.",Permanent. Retain until administrative need ends,Public,
24679,Riverdale (Utah),Pre-employment tests,1980-,"Alphabetical by name, thereunder chronological","These examinations are required of applicants for specific municipal positions. They include date\, position tested for\, employee name\, social security number\, the actual test questions and applicant's answers\, and scores.",Retain for 2 year(s),Protected,
24667,Riverdale (Utah),Grievance and disciplinary files,1960-,"Alphabetical, thereunder chronological","These files document the review of grievances and appeals raised by municipal employees\, except EEO complaints. These case files include witnesses' statements\, reports of interviews; and hearings\, examiner's findings\, recommendations and exhibits; and records relating to a reconsideration request.",Retain for 3 year(s) after case is closed,Private,
24683,Riverdale (Utah),Personnel requisition and analysis files,1980-,"Alphabetical by name, thereunder chronological","These forms are used by municipal departments to fill vacant positions and to request new positions. The forms include position title\, whether exempt or nonexempt\, grade\, step\, classification\, part or full-time\, replacement or new position\, reasons for replacement\, requesting department\, whether municipal employees will be considered for position\, educational requirements\, specialized training and experience required\, and a section to be completed if requesting new positions (special functions\, how those functions are currently being performed\, why position is required\, and signature of department head or elected official).",Retain for 2 year(s),Public,
24707,Riverdale (Utah),Bond anticipation notes,1946-,"Alphabetical, thereunder chronological","These are notes used by municipalities pursuant to an appropriation resolution for bonds in anticipation of payable ad valorem taxes and constitute a full obligation of the municipality\, ""the bond anticipation notes and the interest on them shall be secured by a pledge of the full faith and credit of the municipality"" (UCA 11-14-19.5 (1997)) in ""the manner and subject to conditions of the Utah Municipal Bond Act"" (UCA 11-14 (1997)).",Retain for 1 year(s),Public,
24731,Riverdale (Utah),ADA records,1994-,Alphabetical thereunder Chronological,"These records document compliance with the Americans with Disabilities Act (ADA). They include surveys of municipal buildings to determine accessibility for the physically handicapped\, federal regulations\, proposals for implementing the act\, correspondence\, resolutions\, and solutions to access problems.",Retain for 15 year(s),Public,
24693,Riverdale (Utah),Beer license application files,1946-,"Alphabetical by name, thereunder chronological","These files contain completed applications to obtain licenses for selling beer within municipal boundaries per local ordinances. Applicants are also required to file a cash or corporate bond ""conditioned upon the licensee's faithful compliance"" (UCA 32A-10-205(2) (1997)).",Retain for 3 year(s),Public,
24709,Riverdale (Utah),Bond redemption registers,1946-,"Alphabetical, thereunder chronological",These are registers used to record the redemption of coupons for municipal bonds.,Retain for 3 year(s),Public,
24717,Riverdale (Utah),Notary bonds,1946-,"Alphabetical, thereunder chronological","These are $5\,000.00 bonds that are required to be filed with and approved by the State Division of Corporations and Commercial Code for a term of four years (UCA 46-1-4 (1997)).",Retain for 3 year(s) after final action,Public,
24712,Riverdale (Utah),Employee bonds,1946-,"Alphabetical, thereunder chronological","These are bonds with good and sufficient sureties\, payable to the municipality for the ""elected officers of each municipality and the treasurer in cities of the first and second class before taking the oath of office"" to guarantee ""faithful performance of the duties of the respective officers."" Bonds are placed at such amounts as may be determined by the governing body (UCA 10-3-819 (1997)).",Retain for 4 year(s) after final action,Public,
24728,Riverdale (Utah),Vehicle registration certificates,1946-,"Alphabetical, thereunder chronological",These motor vehicle registration forms document municipal ownership of vehicle.,,Public,
24708,Riverdale (Utah),Bond issue files,1946-,"Alphabetical, thereunder chronological","These files document the implementation of significant municipal bonds (i.e.\, revenue or special bonds)\, but not general obligation bonds. These files include authorizations supporting financial data\, contracts or sales agreements\, destruction certificates\, and sample copies of bonds sold as evidence of municipal indebtedness.",Permanent. Retain until administrative need ends,Public,
24716,Riverdale (Utah),Municipal revenue bonds,1946-,"Alphabetical, thereunder chronological",These bonds are issued by the city council payable solely from revenues attributable to the extension and improvement to revenue producing facilities (UCA 11-14-17 (1997)).,Retain for 1 year(s),Public,
24765,Riverdale (Utah),Investment accounting monthly reports,1946-,"Alphabetical, thereunder chronological","These are monthly accounting reports. They include outstanding reports\, amortization reports\, and earning reports.",Retain for 5 year(s),Public,
24754,Riverdale (Utah),State treasure's accounting statements,1946-,"Alphabetical, thereunder chronological","These are quarterly reports of monies deposited with and invested by the State Treasurer under the State Money Management Act (UCA 51-7) (1997)). These statements are required by law (UCA 51-7-9 (1997)). They include a deposit form\, an account statement and an investment credit notice.",Retain for 1 year(s),Public,
24767,Riverdale (Utah),Unclaimed checks/warrants,1946-,"Alphabetical, thereunder chronological","These are unclaimed checks covering disbursements for municipal expenses. Includes check number\, date\, amount\, purpose\, and name of payee.",,Public,
24796,Riverdale (Utah),Transitory correspondence,1946-,"Alphabetical by name, thereunder chronological",These are cover letters or other records attached to publications or other municipal information sent from municipal offices. They normally only indicate that information is being transmitted per request and provide no additional information.,Retain until administrative need ends,Public,
24800,Riverdale (Utah),System studies supporting files,1946-,"Alphabetical, thereunder chronological","These are documents related to various studies (i.e. program analyses\, project studies) by private and other government agencies. Includes working papers\, correspondence\, and related documentation used for the creation of the final report.",Retain for 1 year(s) after completion of publication or report,Public,
24808,District Court (Fourth District),Judgment index,ca. 1878-1892.,Alphabetical by surname.,This index provides access by parties' names to pages in the judgment docket and pages in the judgment record book. Occasionally pages for entries in the minute books (or at least minute book B) are also cited. Judgments follow Ogden/Weber County from the Third Judicial District Court to the the Northern Division of the First Judicial District Court to the Fourth Judicial District Court.,,,
24792,Riverdale (Utah),Notary bond files,1946-,"Alphabetical, thereunder chronological","These files document municipal employees providing service to municipal agencies as notaries public. They include valid certificates\, copies of bonds\, and any related correspondence.",Retain for 1 year(s) after final action,Public,
24829,Riverdale (Utah),Medical and dental insurance claim files,1980-,"Alphabetical, thereunder chronological","These files contain medical and dental claims submitted by municipal employees. They are used to track medical and dental claims\, and cost analysis of insurance programs.",Retain for 4 year(s),Public,
24838,Riverdale (Utah),Special assessment ledgers,1946-,Alphabetical by subject,"These ledgers record the expenditures for taxes levied for special assessments. They include the year\, month\, disbursement\, balance\, warrants paid\, balance credit\, cash\, and transfers.",Retain for 3 year(s),Public,
24830,Utah County (Utah). County Sheriff,Background investigations,1985-,Alphabetical by person's name,"These pre-employment investigations are required for all potential employees applying for sworn or safety sensitive positions. Each applicant completes a employment packet. They are used to determine an applicant's employment eligibility for law enforcement/corrections employment. The investigations include credit reports\, employment checks\, criminal history reports\, fingerprints\, driver's license reports\, and reference checks. The unhired applicants' records are filed separately.",Retain for 5 year(s) after separation,Private,
24864,Riverdale (Utah),Building permit files,1950-,"Chronological by year, thereunder alphabetical by subject","These permits are issued as official building authorization for a variety of actions (construction\, demolition\, the installation of plumbing\, electrical or mechanical equipment\, and the placement of barricades). They contain inspection requests\, inspection reports\, certificates of occupancy\, and any pertinent information relating to the project. They may also contain water source\, sewer system\, flood plain\, and tank certificates.",Permanent. Retain until administrative need ends,Public,
24889,Riverdale (Utah),Election returns,2001-,Chronological,These are books of tabulations counted by the election judges. They serve as the official tally of votes for municipal elections.,Retain for 22 month(s),Public,
24823,Riverdale (Utah),Disaster planning files,1990-,"Alphabetical, thereunder chronological by year","These files are used to prepare city-wide plans for action to address emergency conditions (e.g. fire\, flood\, earthquake\, and other disasters). They include studies and evaluations undertaken by the municipality\, and the completed disaster plan.",Permanent. Retain until administrative need ends,Public,
24824,Riverdale (Utah),Insurance policy files,1990-,"Alphabetical, thereunder chronological by year",These are insurance policy contracts between the municipality and private insurers.,Retain for 15 year(s) after final action,Public,
23757,Department of Human Services. Division of Child and Family Services. Loa Office,Child Protective Services investigation case files,1996-2010.,Alphabetical by client surname,"These are investigations and findings of child abuse and neglect cases. Child protective service workers use this information to determine whether or not a child is the victim of abuse or neglect. Information includes name\, court actions\, investigations\, family information\, psychiatric and psychological information\, and victim information.",Retain for 100 year(s) after case is closed,Exempt,
23765,Department of Human Services. Division of Child and Family Services. Duchesne Office,Child Protective Services case files,1996-2011.,Alphabetical by client surname,"These are investigations and findings of child abuse and neglect cases. Child protective service workers use this information to determine whether or not a child is the victim of abuse or neglect. Information includes name\, court actions\, investigations\, family information\, psychiatric and psychological information\, and victim information.",Retain for 100 year(s) after case is closed,Exempt,
23773,Sevier County School District (Utah),School building plans and specifications,ca. 1939-1980.,by school,"This series consists of school building plans\, specifications for bids documents\, and floor drawings for a number of elementary\, middle\, and high schools within the district.",,,
23769,School and Institutional Trust Lands Administration,County school plats filing list book,1896.,Alphabetical by county list.,"This notebook\, entitled ""Sundry Lists\,"" includes a list of county treasurers giving number\, name\, county\, post office\, date plat books sent\, and received; a list of filing of plats of school lands in county treasurer's office giving number\, county\, county treasurer\, post office\, date sent\, date acknowledged\, date filed\, and remarks; and a list of appraisers giving county\, appraisers' names\, address\, correspondent\, date qualified\, and complete list sent.",,Public,
23762,Department of Health and Human Services. Division of Child and Family Services. Nephi Office,Child Protective Services investigation case files,1996-,Alphabetical by client surname,"These are investigations and findings of child abuse and neglect cases. Child protective service workers use this information to determine whether or not a child is the victim of abuse or neglect. Information includes name\, court actions\, investigations\, family information\, psychiatric and psychological information\, and victim information.",Retain for 100 year(s) after case is closed,Exempt,
23787,Logan (Utah). Community Development,Building permit files,1963-1996.,Numerical by permit number,"These permits are issued as official building authorization for a variety of actions (construction\, demolition\, the installation of plumbing\, electrical or mechanical equipment\, and the placement of barricades). They contain inspection requests\, inspection reports\, certificates of occupancy\, and any pertinent information relating to the project. They may also contain water source\, sewer system\, flood plain\, and tank certificates.",Permanent. Retain until administrative need ends,Public,
23743,Department of Health and Human Services. Division of Child and Family Services. Bountiful Office,Child and Family Services family case records,1996-,Alphabetical by client surname.,"These files document complete case histories of the Division of Child and Family Services (DCFS) provided to families. These services include children at risk (CAR)\, clinical casework counseling (CCS)\, counseling individual services (CIS)\, child protective services (CPS)\, custody evaluations\, family preservation (PFP)\, family reunification (PFR)\, in-home services (PSC and PSS)\, interstate compact services (ICPC)\, out of home care (SCF)\, courtesy supervision (SCS)\, and youth services (PYS). These programs are funded by DCFS and/or local discretionary funds. These files will enable the division to monitor the types of services that have been provided to a family and work more effectively in providing new services when required. Information includes family histories\, names\, birth certificates\, social security cards\, court documents\, guardianship orders\, tribal membership certification\, activity logs\, case plans\, video recordings of parent visits with their children\, psychological progress,notes\, personal and family counseling reports\, psychological and psychiatric information\, medical and dental reports\, employment histories\, living conditions\, martial status\, salary information\, collateral agency data\, child abuse and neglect reports\, police reports\, family studies\, health and education records and fees\, medicaid information\, payment records\, release forms\, contracts\, and reference letters.",Retain for 50 year(s) after case is closed,Private,
23830,San Juan County (Utah). County Recorder,Annexation and township maps,ca. 1950-,Alphabetical by town and district,"These are maps of incorporated areas annexed by municipalities. Upon the annexation of the territory a requirement is to immediately file ""a transparent\, reproducible plat or map"" in the office of the county recorder\, ""together with a certified copy of the resolution or ordinance declaring the annexation"" (UCA_ 10-2-415(4a)_(1995)). They also include the original township maps in San Juan County.",Permanent. Retain until administrative need ends,Public,
23810,Cache County (Utah). County Sheriff,Inmate case files,ca. 1980-,Numerical by inmate's surname,"These case files document the incarceration of prisoners in the Cache County jail. They are on-going files containing documentation on all imprisonments in the Cache County jail. While each inmate is assigned a permanent name number\, a new booking number is assigned for each arrest. The case files include the arresting officer's information sheet\, ORR (Own recognizance report) form\, notice of denial or held mail\, inmate cash account receipts\, court action reports\, medical requests\, release and hold harmless forms\, Bear River Mental Health notes\, and bail receipts.",Retain for 5 year(s) after case is closed,Private,
23835,Salt Lake City (Utah). Justice Court,Poll tax docket books,1898-1901.,chronological,These records document action taken in the justice's court before Justice Timmony by the Street Supervisor against Salt Lake City residents for failure to pay the annual road poll tax.,,Public,
23844,Clearfield (Utah). Justice of the Peace,Small claims judgment registry,1994-2000.,Alphabetical by plaintiff/defendant last name,"The small claims judgment registry is maintained according to Utah Court Rules Annotated. This is a primary reference and is used in cross-referencing small claims files\, both open and closed\,as well as for locating small claims files by defendant and/or plaintiff name. Each judgment contains address\, phone number\, name of both plaintiff and defendant; small claims case number; finding of judgment; date of judgment; when and how judgment was delivered to plaintiff and/or defendant.",Permanent. Retain for 1 year(s),Public,
23874,Department of Corrections. Division of Administrative Services,Utah Correctional Industries (UCI) asbestos court case records,1995-2001.,Alphabetically by topic.,These records were gathered by the Division of Facilities Construction and Management from the Division of Correctional Industries of the Utah Department of Corrections for use in the court case of the State of Utah vs. W. R. Grace et al. Included are personnel records; memoranda; investigative material; asbestos specific records (which may carry a 30 year retention schedule); and various other records related to this case. Records are for both the Department of Corrections staff and inmates. The inmate records may be subject to expungement.,Retain for 30 year(s),Public,
23891,Logan (Utah). Community Development,Board of Adjustment case files,1977-,Numerical by case number,These case files document the zoning activities of the Board of Adjustment. They are used to document the cases brought before the Board of Adjustment and its decisions. They contain the original application; findings and order; correspondence; and any exhibits such as plot plans or elevations.,Permanent. Retain for 3 year(s),Public,
23885,Logan (Utah). Community Development,Enforcement case files,1998-,Numerical by address,These case files document housing and zoning complaints. They are used to document municipal actions concerning the complaints and for reference purposes. They are arranged by address or name of complainant.,Retain for 5 year(s),Public,
23917,Department of Corrections. Division of Correctional Industries,Program participants' job applications,1985-,"Numerical by recruitment number, thereunder alphabetical by name.","Job applications used to fill each specific job as they open in the different shops. Contains work skills\, education information\, inmate mapping criteria\, and job posting flier.",Retain for 6 month(s),Private,
23880,Logan (Utah). Community Development,Rezoning records and indexes,1976-,Numerical by project number,"These files document applications to rezone property within the municipality. They contain the original application\, review forms\, maps of areas involved\, investigative reports\, copies of planning commission minutes\, notice of hearings\, copies of ordinances\, copies of city council minutes.",Permanent. Retain for 5 year(s),Public,
23888,Logan (Utah). Community Development,Community development block grant records,1992-,Chronological,"These files document the application and completion of projects funded under CDBG funds. These projects include both direct grants and regrants. The files include the initial application\, and all final reports.",Permanent. Retain for 5 year(s),Public,
23896,Logan (Utah). Community Development,Public buildings building plans,ca.1996-,Numerical by permit number,"These are the blueprints and specifications submitted by building contractors or government agencies applying for a building permit for the construction of government buildings. The specifications are compiled by the architect for use by the contractor to complete detail work providing type\, grade\, brand of materials to be used\, and general conditions which govern the methods to be employed. They also identify the temporary facilities\, job cleanup\, security\, time limits\, deadlines\, and responsibilities of the architect\, contractor\, and government agency. They are used for determining code compliance and the enforcement of building codes. The plans are usually arranged by permit number or address.",Permanent. Retain for 5 year(s),Public,
23904,San Juan County (Utah). County Recorder,Scheley water decision maps,1900-,Chronological,These are copies of state engineer document decision of the priority of water rights within in San Juan. They are used for reference purposes.,Permanent. Retain until administrative need ends,Public,
23884,Logan (Utah). Community Development,Historic preservation conditional use permit files,1997-,Numerical by project number,"These files document the application for conditional use permits. These permits allow for the construction of buildings on the condition that impacts on neighborhoods are mitigated. They include the original application\, blueprint drawings\, investigative reports\, planning commission decisions\, cash receipts\, and related correspondence.",Permanent. Retain for 5 year(s),Public,
23892,Logan (Utah). Community Development,Proof of publication records,1996-,Chronological,"These files contain evidence of the publication of a document or public notification appearing in a local newspaper\, usually for hearings\, sale of bonds\, budget\, and council meetings",Retain for 6 year(s),Public,
23908,Sevier County. Probate Court,Record book,1865-1874.,"Roughly chronological, grouped by document type.","This book includes a few certificates of naturalization\, elections and appointments to county offices\, a short financial ledger\, and a listing of school districts within the county.",,,
23974,Minersville (Utah),Water system photographs,1963.,None,This is a single volume documenting the installation of a municipal water tank in 1963. It consists of eight pages documenting the installation with black and white photos which are captioned. Captions identify people in photos and describe actions performed and locations.,,Public,
24006,Logan (Utah). Administrative Services and Economic Development,Community development block grant administrative records,1992-,"Chronological, thereunder numerical by case number","These files document the administration of projects funded under the Community Development Block Grant program (CDBG). These projects include both direct grants and regrants. The records include the preliminary reports\, audits\, certificates\, maps\, and related correspondence. Under the federal guidelines\, agencies are required ""to maintain records in sufficient detail to demonstrate compliance with the provisions"" concerning affirmative action\, labor and environmental standards (24 CFR 570.611(f) (1993)).",Retain for 3 year(s),Public,
24043,North Davis Fire District (Utah),Dispatch logs,1996-,Chronological,"This is a daily log maintained on all dispatch activity. It is used for budget and planning purposes and to document activities of the dispatch office. It includes names of personnel working\, time\, shift\, and a summary of daily events.",Retain for 2 year(s),Public,
24066,San Juan County (Utah). County Recorder,Ownership plat maps,1900-,"Numerical by township, range, and township","These are plat maps showing property ownership and property lines for real estate within the county. The county recorder ""shall prepare and keep present-ownership maps and plats drawn to a convenient scale\, which shall at all times show the record owners of each tract of land in the county\, together with a description of the tract"" (UCA 17-21-21 (1995)).",Permanent. Retain until administrative need ends,Public,
24047,Orem (Utah). Development Services,Engineering secretary duty book,ca. 1990-,by category,"This volume serves as a reference detailing duties and procedures assigned to the engineering secretary. included are procedures dealing with contractors\, construction permits\, capital improvement projects (CIP)\, planned residential developments (PRD)\, community development block grants (CDBG)\, uniform allowance\, deadline projects list\, purchase requests\, response forms\, SummerFest information and timecard training\, petty cash procedures and instructions for performing miscellaneous public works procedures.",Retain until administrative need ends,Private,
24083,Department of Health and Human Services. Division of Child and Family Services. Sandy Office and Salt Lake Valley Region Administration,Murray Fashion Place child and family services family case records,1996-,Alphabetical by client surname.,"These files document complete case histories of the Division of Child and Family Services (DCFS) provided to families by the Murray Neighborhood team. These services include children at risk (CAR)\, clinical casework counseling (CCS)\, counseling individual services (CIS)\, child protective services (CPS)\, custody evaluations\, family preservation (PFP)\, family reunification (PFR)\, in-home services (PSC and PSS)\, interstate compact services (ICPC)\, out of home care (SCF)\, courtesy supervision (SCS)\, and youth services (PYS). These programs are funded by DCFS and/or local discretionary funds. These files will enable the division to monitor the types of services that have been provided to a family and work more effectively in providing new services when required. Information includes family histories\, names\, birth certificates\, social security cards\, court documents\, guardianship orders\, tribal membership certification\, activity logs\, case plans\, video recordings of parent visits with their,children\, psychological progress notes\, personal and family counseling reports\, psychological and psychiatric information\, medical and dental reports\, employment histories\, living conditions\, marital status\, salary information\, collateral agency data\, child abuse and neglect reports\, police reports\, family studies\, health and education records and fees\, medicaid information\, payment records\,release forms\, contracts\, and reference letters.",Retain for 50 year(s) after case is closed,Private,
24128,South Davis Sewer District (Utah),Easement and deed records,1960-,Numerical by assigned number,"These files contain documents executed by property owners granting the district rights of access to their property for public works or other district purposes. They include the names of parties\, addresses and/or locations\, purposes and terms of access and terms of easement. They are used to provide legal access to enter or modify private property.",Permanent. Retain until administrative need ends,Public,
24149,United States. General Land Office,Miscellaneous mining documents,1876-1915.,Alphabetical by document type.,"This series contains a few mining documents including the following: 1) several affidavits offering proof of work done on a mining claim; 2) some amended notices of location and correspondence relating to one of them; 3) some mining deeds; 4) a mineral certificate; 5) several notices of location for mining claims; and 6) some survey maps for mining claims. With one exception\, all of these documents relate to mining activity in Salt Lake County and most are from the Big Cottonwood Mining District.",,Public,
24184,Department of Health and Human Services. Division of Substance Use and Mental Health. State Hospital,Employee health records,ca. 1982-,Alphabetical by last name.,"These records contain health record information about employees of the State Hospital. Information includes Tuberculosis (TB) testing\, immunization status\, reports of lab tests on employees\, reports of injuries to employees involving possible exposure to blood borne pathogens\, and chest x-ray reports on employees. These records are maintained separately from employee personnel files.",Retain for 7 year(s),Private,
24193,Utah Board of Higher Education,Student services and minority affairs grants and financial awards,1990-,"Chronological by year, thereafter alphabetical by name.","These files include applications for Utah Coalition for the Advancement of Minorities in Higher Education (UCAME)\, Mathematics Engineering Science Achievement (MESA)\, Students Serving Utah Network (SUN)\, and Golden Shield scholarship/grant recipients. Files include such information as the amount of funding received and information on how the grant is being managed.",Retain for 28 year(s),Private,
24179,Saratoga Springs (Utah),Residential building plans,1998-,Numerical by permit number,"These are the blueprints and specifications submitted by building contractors or owners when applying for a building permit for the construction of residential buildings. The specifications are compiled by the architect for use by contractor to complete detail work providing type\, grade\, brand of materials to be used and general conditions which govern the methods to be employed. They also identify the temporary facilities\, job cleanup\, security\, time limits\, deadlines\, and responsibilities of the architect\, owner and contractor. They are used for determining code compliance and the enforcement of building codes. They are usually arranged by permit number or address.",Retain for 1 year(s),Public,
24253,Kane County School District (Utah),School Board correspondence,1915-1917.,Chronological.,"These records are business-related correspondence that provide unique information about agency functions\, policies\, procedures\, or programs. The records document material discussions and decisions made regarding all agency interests\, and may originate on paper\, electronic mail\, or other media. This correspondence is filed separately from program and project case files.",,Public,
24267,Sevier County (Utah). County Commission,Ordinances,1896-,"Numerical by ordinance number, numbers assigned chronologically","These records document the legislative action of the county commissioners. The county commission may ""pass all ordinances and rules and make all regulations\, not repugnant to law\, necessary for carrying into effort or discharging the powers and duties"" of their office (UCA 17-5-263 (1995)). The county clerk is required ""to authenticate with his signature and the seal of the county clerk all ordinances or laws passed by the board and record the same at length in the ordinance book"" (UCA 17-5-209(9) (1995)). Early ordinances are in a book containing transcriptions of ordinances as well as some correspondence related to the establishment of individual ordinances.,These records document the legislative action of the county commissioners. The county commission may ""pass all ordinances and rules and make all regulations\, not repugnant to law\, necessary for carrying into effort or discharging the powers and duties"" of their office (UCA 17-53-223 (1)(a) (2000)). The county clerk is required ""to authenticate with his signature and the seal of the county clerk all ordinances or laws passed by the board and record the same at length in the ordinance book"" (UCA 17-20-1.7 (2000)).",Permanent. Retain until administrative need ends,Public,2 microfilm reels
24269,Alton (Utah),Community progress book,ca. 1978-1980.,Chronological,"This volume documents Alton City?s participation in the Utah Community Progress (UCP) program from 1976 to 1980. The compiled book provides a detailed report about the city?s goals and improvement projects. The local committee compiled progress reports covering two-year periods. They were compiled for 1976-1978\, 1978-1980. The Utah Community Progress program (sponsored by Utah State University Extension Program\, the Utah League of Cities and Towns\, and the Utah Department of Community Affairs) was created in 1972 to promote quality leadership and direction for Utah. The program sponsored an annual progress award to municipalities which did the best job in following through to meet specific goals. Awards consisted of cash prizes and recognition. Community Progress goals fit into one of five areas of emphasis?Planning\, Human Relations and Cultural Enrichment\, Economic Development\, Physical Environment\, and Community Services. Binders were furnished by the Utah Community Progress,program to document community accomplishments. Included are printed tabs for each area of emphasis and goal sheets. Instructions are to ?indicate through pictures\, newspaper clippings\, and articles\, accomplishments in the improvement? of the specific area of emphasis.",,Public,
24327,Panguitch (Utah),Criminal justice dockets,1886-1930.,Chronological,"These three dockets document misdemeanor cases heard by the justice of the peace court. The cases largely concern public intoxication and disturbing the peace violations. Recorded information includes: names of defendant\, attorney\, dates\, changes in actions\, fines\, decisions\, pleas\, judgments rendered\, and signature of the justice of the peace. The volumes contain alphabetical indexes listing the name and page number.",,Public,
24371,Panguitch (Utah),Civil and criminal justice docket,1911-1921.,"Alphabetical by crime type (civil or criminal), thereunder chronological","This docket documents cases heard by the justice of the peace court. This preprinted book is divided into two sections (civil cases and criminal cases). The civil cases contain cases from 1911-1918\, while the criminal section cover the period from 1911-1921. The docket include name of the justice court judge\, names of plaintiff and defendant\, charge\, date case heard\, summary of case\, decision\, fines\, and justice of peace signature.",,Public,
24328,Department of Health and Human Services. Community Health and Well-Being. Division of Population Health.,Supportive service client charts,1999-2009.,Alphabetical by last name.,"These files are used in maintaining client files for individuals that receive benefits for Supportive Services through the Ryan White Title II Program. The files contain patient and demographic information\, HIV Status\, release of information form\, correspondence\, chart notes\, authorization for payments\, service encounter forms and HCFA forms.",Retain for 8 year(s),Private,
24377,Henrieville (Utah),Ordinances and resolutions,1962; 1969; 1973; 1975-1978; 1989; 1992; 1999-,Chronological thereunder numerical by ordinance number,"These books contain the legislative action of city council to regulate\, require\, prohibit\, govern\, control\, or supervise any activity\, business\, conduct\, or condition authorized by UCA 10-3-701 to 715 (1997). An ordinance includes a number\, a title\, preamble\, an ordaining clause\, the body or subject of ordinance\, when applicable\, penalty of violation\, effective date\, signature of mayor or acting mayor\, and municipal seal.",Permanent. Retain until administrative need ends,Public,
24395,Tropic (Utah),Water management plan,2000.,"Chronological, thereunder numerical by chapter number.","These are research based reports completed in-house or by outside consultants on specific planning problems or conditions. They may be adopted as an amendment to the master plan. These reports provide needed information on specific issues (i.e.\, housing needs\, transportation\, geologic concerns). These reports may include recommendations and may be an extension of the master plan.",,Public,
24445,Carbon County (Utah). County Commission,Board of Equalization minutes,1978-,"Chronological, thereunder alphabetical by name","These are the minutes of the Board of Equalization. The County Commission serves as the Board of Equalization determining tax relief measures in the county. The minute books are not a recording of the proceedings of the board meetings\, but rather a list of the decisions affecting taxation (both abatements and increases) made by the board. It is used to document the tax abatements given by the board to the indigent\, the aged\, the disabled (and their widows)\, and veterans (and their widows). Includes the book\, page\, line numbers\, and letters of the assessment roll\, the name of the person\, lots affected\, a description of the property affected (block or section\, plat\, township\, and range)\, the amount abated or increased (the assessed value of the estate\, improvements\, and personal property)\, the total amount abated\, and any relevant remarks.",Retain permanently,Public,
24468,Hanksville (Utah),Resolutions,1998-,Numerical thereunder by subject,"These are formal statements of a decision\, or expression of opinion put before or adopted by the city council. They may perform the same function as an ordinance. Resolutions may include the following: establishing water and sewer rates\, charges for garbage collection and fees charged for municipal services\, establishing policies and guidelines\, and regulating the use and operation of municipal property (UCA 10-3-717 (1997)).",Permanent. Retain until administrative need ends,Public,
24517,Jordan Valley Water Conservancy District (Utah),Employment application (not hired),undated,Alphabetical,"These are application forms completed by persons seeking municipal employment who were not hired. They include the name\, address\, and telephone number of the applicant\, employment history\, education\, and a list of references.",Retain for 2 year(s),Private,
24539,Jordan Valley Water Conservancy District (Utah),Notice of open positions,undated,Chronological,These files contain a listing of all current municipal job openings with job descriptions.,Retain for 2 year(s),Public,
24591,"Logan (Utah). Public Works, Permits, and Compliance",Survey field books,1930-,Alphanumerical by street address,"These are drawings of new surveys and resurveys of parcels of property containing horizontal control monuments. They are computed on a state plane grid coordinate and are used as a reference for measurements and deeds research. They include monuments\, state plane grid coordinates\, surveyor's notes\, scale\, legend\, and north point.",Permanent. Retain until administrative need ends,Public,
24568,Department of Corrections. Division of Institutional Operations. Diagnostic Unit,Diagnostic and psychological reports,1985-2009.,Chronological,"These reports are created by the Diagnostic Unit during the 60 to 90 day evaluation period between the guilty verdict and the sentencing for defendants found guilty in Utah Courts. They are court ordered as an addendum to the Pre-sentence Investigation (PSI). These reports integrate a psychological evaluation and present a sentencing recommendation to the courts. May contain raw psychological testing data\, PSIs\, court orders\, police reports\, diagnostic unit forms\, diagnostic related evaluations and reports\, offender photo\, plephysmograph data and criminal histories provided by the Bureau of Criminal Identification. Information includes name of offender\, and start and end dates of evaluation period.",Permanent. Retain for 75 year(s),Controlled,
24647,Riverdale (Utah),Payroll registers,1946-,"Alphabetical, thereunder chronological","This register is a numerical listing by check number and agency codes of all payroll checks issued by the municipality. It includes code\, date\, warrant number\, name of employee\, social security number\, types and amounts of individual deductions\, and may include hourly rate\, and number of hours worked. Though this register is frequently used to reference specific payroll checks\, it might be the only record of employee salaries and would then serve the same retirement purpose as the Employee earnings history files.",Retain for 7 year(s),Private,
24612,Washington City (Utah),Community development books,1978-1982.,"Chronological, thereunder numerical by book number","These books documents the city's involvement in the Community Development and Progress Program. The books include goals\, proposed actions\, photographs\, newspaper clippings\, flyers\, and brochures. One volume documents the community's homecoming showing former residents returning to Washington City and participating in various activities.",,Public,
24620,Santa Clara (Utah),City financial records,1915-1928.,Chronological,This is an account book showing various financial details of the cities business from 1915 through 1928.,,Public,1 microfilm reel
24629,St. George (Utah). Department of Administrative Services,Incorporation papers,1981.,Chronological,"These files contain the constitution\, bylaws and all amendments to city charters approved by the State Legislature (Constitution of Utah\, Article XI\, Section 5).",,Public,
24637,Riverdale (Utah),Eligibility certificates,1946-2016.,"Alphabetical by name, thereunder chronological by year","These are certificates of eligibility with related requests\, forms\, correspondence\, and statement of reasons for passing over a ""preference eligible"" and selecting a ""non-preference eligible.""",Retain for 4 year(s),Private,
24636,Riverdale (Utah),Eligibility register,1946-,"Alphabetical by name, thereunder chronological",This a a register of persons identified as qualified (eligible) to fill specific municipal positions. The municipality hires from this register.,Retain for 2 year(s),Private,
24644,Riverdale (Utah),Taxable wage earning reports,1946-,"Alphabetical, thereunder chronological","These files contain records on individual employee income taxes. Includes returns filed for income taxes such as IRS Form W-2\, reports on withheld federal taxes such as IRS Form W-3 with related papers\, and reports relating to income and social security taxes.",Retain for 3 year(s),Private,
24642,Riverdale (Utah),Wage survey records,1946-,"Alphabetical, thereunder chronological","These files contain wage survey reports and data; working papers and related correspondence pertaining to area wages paid for each employee class; background papers establishing need\, authorization\, direction\, and analysis of wage surveys; development and implementation of wage schedules; and development of specific rates (excluding authorized wage schedules and wage survey recapitulation sheets).",Retain until superseded,Private,
24650,Riverdale (Utah),Leave applications,1946-,"Alphabetical, thereunder chronological","These are applications for leave\, and supporting papers relating to request for\, and the approval of\, taking leave time (vacation\, sick\, etc.).",Retain for 3 year(s),Private,
24658,Riverdale (Utah),Deductions and other earnings register,1946-,"Alphabetical, thereunder chronological","These registers record\, by department code\, amounts deducted from employees' payroll checks. They are used for reference of retirement and other miscellaneous deductions.",Retain for 3 year(s),Private,
24646,Riverdale (Utah),Retirement benefits assistance case files,1946-,"Alphabetical, thereunder chronological","These files contain correspondence\, memoranda\, annuity estimates\, and other records used to assist retiring employees or survivors in claiming insurance or retirement benefits.",Retain for 3 year(s),Private,
24654,Riverdale (Utah),Income tax exemption and withholding records,1946-,"Alphabetical, thereunder chronological","These files contain forms for individual employee's exemptions and withholding taxes. Includes withholding tax exemption certificates\, such as IRS form W-4 and similar tax exemption forms.",Retain for 3 year(s) after separation,Private,
24662,Riverdale (Utah),Municipal Officers and Employee Ethics Act records,1970-,"Alphabetical, thereunder chronological","These records are legal/disclosure forms and council disclosure forms used by elected or appointed municipal officials to disclose any actual or potential conflict of interest in accordance with UCA 10-3-1302 through 10-3-1312 (1997) (Municipal Officers' and Employees' Ethics Act). The disclosures are made to the mayor. Includes personal benefits\, special privileges or compensation received for assisting any person or business in transactions involving the city; disclosure of any officer\, director\, or agent employee of a substantial interest in a business entity regulated by or doing business with the city; and any personal interest or investment which creates a conflict between public duties and personal interest.",Retain for 7 year(s) after separation,Public,
24670,Riverdale (Utah),Equal employment opportunity reports,1980-,"Alphabetical, thereunder chronological","These reports are required to be filed with the Equal Employment Opportunity Commission (EEOC) in accordance with the provisions of Title VII and the Americans with Disabilities Act (ADA) (29 CFR 1602 (1992)). They include statistical information on employees hired\, rehired\, and terminated.",Retain for 2 year(s),Public,
24668,Riverdale (Utah),Exempt employee performance-related records,1960-,"Alphabetical, thereunder chronological","These files document the performance of exempt employees. They may include performance records supserseded through an administrative\, judicial\, or quasi-judicial procedure; performance appraisals along with job elements and standards upon which they are based; and supporting documentation.",Retain for 5 year(s),Private,
24692,Riverdale (Utah),Annual fixed asset report,1946-,"Alphabetical by name, thereunder chronological","These work sheets list totals of all fixed assets\, purchases\, and dispositions. They are used to create annual reports.",Retain until superseded,Public,
24656,Riverdale (Utah),Flextime attendance records,1946-,"Alphabetical, thereunder chronological","These are supplemental time and attendance records (e.g.\, sign-in/sign-out sheets and work reports). They are used for payroll accounting under flextime systems.",Retain for 3 year(s),Public,
24664,Riverdale (Utah),Labor-management relations files,1970-,"Alphabetical, thereunder chronological","These files document the relationship between municipal management and employee unions or associations. They include correspondence\, memoranda\, and reports.",Retain for 5 year(s),Public,
24680,Riverdale (Utah),Pre-employment health records,1980-,"Alphabetical by name, thereunder chronological","These health records document pre-employment physicals for municipal positions which provide the baseline health data on municipal employees who qualified for the specific positions\, particularly for police department and fire department positions. These records are used to limit liability in deployment of workers\, to establish the health status of potential workers\, and to limit the effect of occupational related diseases and conditions that might limit an employee's ability to perform assigned duties. These records include chest and back x-rays\, hypertension screenings\, blood series\, and medical histories.",Retain for 3 year(s) after separation,Private,
24688,Riverdale (Utah),Surplus property case files,1946-,"Alphabetical by name, thereunder chronological","These files document the sale of surplus municipal property. Includes invitations\, bids\, acceptances\, lists of materials\, evidence of sales\, and related correspondence.",Retain for 6 year(s),Public,
24674,Riverdale (Utah),Summer youth program files,1990-,"Alphabetical,thereunder chronological","These files document participation in the summer youth program. The summer youth program provides employment with government agencies for youth between the ages of fourteen and eighteen. The files include time cards\, copies of labor training/modification form\, employment applications\, and related correspondence.",Retain for 3 year(s) after separation,Private,
24682,Riverdale (Utah),Position description files,1980-2016.,"Alphabetical by name, thereunder chronological","These files describe established positions including information on title\, grade\, duties\, and agency responsibilities.",Retain for 5 year(s),Public,
24691,Riverdale (Utah),Disposition records,1946-,"Alphabetical by name, thereunder chronological","These are either forms or records completed by municipal agencies when municipal property is disposed of either by public auction\, competitive bidding\, or destruction. Includes date\, department name\, description of item\, value\, disposition method\, and reason\, condition\, and approval signature.",Retain for 3 year(s) after disposition of asset,Public,
24715,Riverdale (Utah),General obligation bonds,1946-,"Alphabetical, thereunder chronological","These bonds constitute general obligations of the municipality\, for the prompt and punctual payment of principal or interest on which the full faith and credit of the municipality are pledged. These issued bonds are not payable solely from revenues other than those derived from ad valorem taxes. The revenue derived from the sale of bonds shall be applied only to the purpose specified in the order of the municipal legislative body (UCA 11-14-19 (1997)).",Retain for 1 year(s),Public,
24724,Riverdale (Utah),Gasoline sales tickets,1946-,"Alphabetical, thereunder chronological",These are copies of credit card sales slips. They are used to verify the purchase of gasoline.,Retain for 2 year(s),Public,
24732,Riverdale (Utah),As-built construction plans and specifications,1946-,"Alphabetical, thereunder chronological",These are the final plans and specifications for approved and constructed municipal buildings.,Permanent. Retain until administrative need ends,Public,
24694,Riverdale (Utah),Business license files,1946-,"Alphabetical by name, thereunder chronological","These files contain information on all business licenses issued in the municipality. All businesses are required to be licensed before conducting business within municipal boundaries. They contain the application\, proof of payment\, and approval forms from regulatory departments (e.g.\, fire\, police\, health).",Retain for 3 year(s) after expiration of permit or license,Public,
24710,Riverdale (Utah),Bond registration files,1946-,"Alphabetical, thereunder chronological",These are the issuing agent's copies of bond registration stubs.,Retain for 2 year(s),Public,
24726,Riverdale (Utah),Vehicle assignment records,1946-,"Alphabetical by name, thereunder chronological","These are assignment logs\, reports\, authorizations\, and similar records relating to the assignment and use of vehicles by municipal employees or officials.",Retain for 1 year(s),Public,
24721,Riverdale (Utah),Daily work log,1946-,"Alphabetical, thereunder chronological","This daily log is maintained by each work crew to verify work completed. This log includes date\, work order number\, location\, job requirements\, date completed\, equipment used\, and initials or crew chief's signature.",Retain for 2 year(s),Public,
24753,Riverdale (Utah),Sales and use return forms (TC-71),1946-,"Alphabetical, thereunder chronological","These forms are required by the State Tax Commission to report quarterly sales tax and to remit the amounts collected and due to the state (e.g.\, municipal recreational facilities).",Retain for 4 year(s),Public,
24725,Riverdale (Utah),Service requests,1946-,"Alphabetical, thereunder chronological","These are requests for maintenance\, service\, cleaning\, or repair of vehicles\, equipment\, and buildings\, received from any municipal department.",Retain for 6 month(s) after resolution of issue,Public,
24757,Riverdale (Utah),Travel-private vehicle usage files,1946-,"Alphabetical by name, thereunder chronological",These are authorization forms for municipal officials or employees to use a private vehicle for municipal business when it is the most economical method of travel.,Retain for 3 year(s),Public,
24783,Riverdale (Utah),Project control files,1946-2016.,"Alphabetical, thereunder chronological","These files contain memoranda\, preliminary reports\, and other records documenting assignments and the progress of projects. These files do not contain the final reports.",Retain for 1 year(s) after end of project or program,Public,
24739,Riverdale (Utah),Annual financial reports,1946-,"Alphabetical, thereunder chronological","These are statistical reports on the financial affairs of the entire municipality. ""Within 180 days after the close of each fiscal year the city recorder or other delegated person shall present to the governing body an annual financial report prepared in conformity with generally accepted accounting principles\, as prescribed in the Uniform Accounting Manual for Utah cities (UCA 10-6-150 (1997)). ""Copies of the annual financial report....shall be filed with the state auditor and shall be filed as a public document in the office of the city recorder"" (UCA 10-6-150 (1997)).",Permanent. Retain until administrative need ends,Public,
24798,Riverdale (Utah),Working papers,1946-,"Alphabetical by name, thereunder chronological","These are project background records\, such as studies\, analyses\, notes\, drafts\, and interim reports.",Retain for 5 year(s) after end of project or program,Public,
24756,Riverdale (Utah),Travel/passenger reimbursement files,1946-,"Alphabetical, thereunder chronological","These files contain records relating to the reimbursement of employees for authorized travel. They may include travel orders\, per diem vouchers\, transportation request\, hotel reservations\, and all supporting papers documenting official travel by officers\, employees\, dependents\, or others authorized by law to travel.",Retain for 3 year(s),Public,
24771,Riverdale (Utah),City scrapbooks,1946-,"Alphabetical, thereunder chronological","These are a chronological record of the activities of the municipality or individual municipal departments. They include photographs\, newspaper clippings\, flyers\, program notes\, brochures\, and other items pertaining to city activities and actions and reactions of the municipality's citizens.",Permanent. Retain until administrative need ends,Public,
24797,Riverdale (Utah),Unsuccessful grant application files,1946-,"Alphabetical, thereunder chronological","These files document the rejection or withdrawal of grant applications. They include memoranda\, correspondence\, and other records relating to the decision to reject the grant proposal.",Retain for 3 year(s) after final action,Public,
24786,Riverdale (Utah),Technical reference files,1946-,"Alphabetical, thereunder chronological","These files contain copies of documents retained strictly for reference and informational purposes which are not part of the official files. Includes copies of reports\, studies\, special compilations of data\, drawings\, periodicals\, books\, clippings\, brochures\, catalogs\, and vendor price lists.",Retain until administrative need ends,Public,
24802,Riverdale (Utah),Community development block grant application records,1946-,"Alphabetical, thereunder chronological by year","These files document the application and completion of projects funded under CDBG funds. These projects include both direct grants and regrants. These files include the initial application\, and all final reports.",Permanent. Retain until administrative need ends,Public,
24826,Riverdale (Utah),Liability risk management case files,1980-,"Alphabetical, thereunder chronological by year","These case files document the reporting\, investigation\, and settlement of liability claims filed against the municipality.",Retain for 20 year(s) after case is closed,Public,
24821,Riverdale (Utah),Vendor list,1990-,"Alphabetical, thereunder chronological by year","This is a list of vendors providing goals and services to the municipality. It usually includes names of vendors\, addresses\, telephone numbers\, and descriptions of goods or services provided.",Retain until superseded,Public,
24837,Riverdale (Utah),Special assessment books,1946-,Alphabetical by subject,"These books record the levy and assessment of special taxes. They contain extension number\, address\, plat or subdivision; block and lot numbers; name of owner; address; number of front feet; amount paid on principle; interest; when paid; total amount paid and principal interest.",Permanent. Retain until administrative need ends,Public,
24845,Riverdale (Utah),Animal control contract billings,1960-,"Chronological by year, thereunder alphabetical","These are monthly bills received by municipalities with contractual agreements with counties to provide animal control services. They are used to collect fees for services provided. The bills may include date\, invoice number\, name and addresses of city\, description or services provided\, amount due\, contract-agreement number\, account number\, amount\, and a statement certifying billing accuracy.",Retain for 3 year(s),Public,
24854,Riverdale (Utah),Animal control daily field reports,1960-,"Chronological by years, thereunder alphabetical by subject","These forms are completed by each animal control officer to report on daily activities. They are used to compile activity reports. They include officer's name\, time on and time off duty\, patrol time and area\, day of week\, vehicle number used\, beginning and ending mileage\, type of activity performed such as picking up stray animals\, quarantines\, dead animals\, complainants visited\, and location and time.",Retain for 5 year(s),Public,
24847,Riverdale (Utah),Controlled substances euthanasia log,1960-,"Chronological by year, thereunder alphabetical","This log documents the amount of controlled substances (e.g. sodium pentobarbital) used and the number of animals destroyed. It must include the date\, number\, animal type\, case number\, numbers total\, and ending inventory.",Retain for 5 year(s),Public,
24880,Riverdale (Utah),City scrapbooks,1946-,Chronological by date,"These books contain a chronological record of the city. They include photographs\, newspaper clippings and other items pertaining to the activities\, actions\, and reactions of citizens.",Permanent. Retain until administrative need ends,Public,
24840,Riverdale (Utah),Special tax refund books,1946-,Alphabetical by subject,"These books are used to record the payment of refunds for the overpayment of special taxes. They contain the name of special tax project\, extension number\, page number\, owner\, lot number\, block number\, plat or subdivision\, number of front feet\, refund per feet\, date refunded and amount\, total abatement refunds\, revenue\, and surplus for project.",Retain for 3 year(s),Public,
24874,Riverdale (Utah),Residential building plans,2001-,"Chronological by year, thereunder alphabetical by year","These are the blueprints and specifications submitted by building contractors or owners when applying for a building permit for the construction of residential buildings. The specifications are compiled by the architect for use by contractor to complete detail work providing type\, grade\, brand of materials to be used and general conditions which govern the methods to be employed. They also identify the temporary facilities\, job cleanup\, security\, time limits\, deadlines\, and responsibilities of the architect\, owner and contractor. They are used for determining code compliance and the enforcement of building codes. They are usually arranged by permit number or address.",Retain for 1 year(s) after end of project or program,Public,
24899,Riverdale (Utah),Maintenance complaints,2000-,Alphabetical,"These files contain a record of complaints or requests received from the general public concerning municipal parks or recreational facilities. They are used to verify that action was taken to resolve issues. They include date\, name\, telephone\, and address of requesting person\, type of request; and comments of foreman handling request.",Retain for 2 year(s),Public,
24841,Riverdale (Utah),Animal control activity reports,1960-,"Alphabetical by subject, thereunder chronological by year","These reports are compiled monthly to show the activity of animal control operations. They may include date\, statistical information for each officer involved in the pickup of stray dogs or acts\, and other animal impounds; injured animals; dead animals; home or other quarantines; total animals handled; licenses sold; total citations issued; warnings issued; response to calls; and total miles patrolled. These reports list the number of dogs\, cats and other animals received\, redeemed\, sold\, given away\, destroyed\, and total animals on hand at the first and end of each month.",Retain for 5 year(s) after completion of publication or report,Public,
24859,Riverdale (Utah),Formal legal opinions,1970-,"Chronological by year, thereunder alphabetical by subject","These are the formal legal opinions written by city attorneys in response to requests received from various municipal departments in the course of municipal business. They are necessary to maintain consistency of opinion in related matters. They show date of opinion\, advice or opinion\, and name of requesting office or department.",Permanent. Retain until administrative need ends,Public,
24844,Riverdale (Utah),Complaint records,1960-,"Chronological by year, thereunder alphabetical","These are complaints received by animal control officers. They may contain the following information: date\, time\, initials of person taking complaint; complainant's name\, address\, telephone number; owner's name\, address\, animal's license number; and complaint details.",Retain for 5 year(s),Public,
24855,Riverdale (Utah),Dog license records,1960-,"Chronological by year, thereunder alphabetical by subject","These records document the payment of license fees. They may include owner's name\, breed of dog\, sex\, color\, expiration date of license\, expiration date of rabies vaccine\, dog's name\, indication if dog was neutered or spayed\, license fee\, and date paid.",Retain for 5 year(s),Public,
24863,Riverdale (Utah),Significant lawsuit case files,1980-,"Chronological by year, thereunder alphabetical by subject","These are case files for significant lawsuits filed by the City and those filed against the City. They are used in pleading cases in court and later for research purposes. They contain various court pleadings\, research material\, and attorney's notes.",Permanent. Retain until administrative need ends,Public,
24846,Riverdale (Utah),Controlled substances euthanasia license records,1960-,"Chronological by year, thereunder alphabetical","These records document the annual registration process required to purchase and dispense controlled substances in accordance with 21 CFR 1301.21. These substances are used for the disposing of unwanted animals. These records must include the license\, copy of the application\, and related correspondence.",Retain for 5 year(s) after expiration of permit or license,Public,
24896,Riverdale (Utah),Resolutions,1946-,Numerical,"These are formal statements of a decision\, or expression of opinion put before or adopted by the City Council. They may perform the same function as an ordinance. Resolutions may include the following: establishing water and sewer rates\, charges for garbage collection and fees charged for municipal services\, establishing policies and guidelines\, and regulating the use and operation of municipal property.",Permanent. Retain until administrative need ends,Public,
24910,Department of Corrections. Division of Prison Operations,Gang and security threat group (STG) records,1994-,Alphabetical by offender last name,"These records contain information on inmates who are known to have gang and/or security threat group (STG) affiliations. They are used to provide both background information to assist in the management of these inmates and to document any evidence of continuing gang and/or STG affiliation. This information is also maintained for correctional facility security purposes and as an information resource for other law enforcement agencies. Each file contains identifying information about the inmate and gang/STG affiliations. May also contain sociological background information\, documentation of incidents of violence or conspiracy that have been investigated and intelligence information about real or planned activities.",,Protected,
24951,Brigham City (Utah). Brigham Police Department,Animal master report cards,1982-,Chronological,"These cards are completed for each animal brought to the animal shelter. They may contain the following information: date brought in; assigned pen number; tag number; owner's name\, address\, and telephone number; location of pickup\, type of animal\, breed\, sex and color; reason animal impounded and other information related to adoption or disposal.",Retain for 5 year(s),Public,
24961,Treasurer. Unclaimed Property Division,Audit work papers,1983-,Alphabetical by holder name.,"The records contained within this series consist of detailed audit work papers created as a result of a business audit. Files contain documentation of research and correspondence used in the creation of the Division's Audit Reports. Information compiled within these files may be referred to in subsequent audits. Documents collected during the course of an audit include bank statement information\, business financial information\, internal control questionaires\, general ledger copies\, and other audit reports.",Retain for 10 year(s),Protected,
24942,Bountiful (Utah),Drug test negative results,1998-,Alphabetical by last name,"This screening test is used as a pre-employment screen\, post accident screen\, and for random screening of employees\, the results of which are found to be negative. The records contain the name\, date\, type of test\, substance for which the medical facility tested and test results.",Retain for 1 year(s),Private,
24984,Public Service Commission,Proprietary case file documents,1987-,Chronological by year and therein by case number.,"These documents are parts of case files generated by the Public Service Commission during the formal hearing process. These documents are under protective order by the Commission\, are not available for public inspection (U.C.A. 63-2-304)\, and are stored separately from the original case file. Information in these documents may include\, but is not limited to\, detailed information about pricing factors\, location\, confidential company financial information\, trade secrets\, contract agreements\, contracts\, complaints\, testimony\, exhibits\, rate services\, and cost figures. These documents are referenced on the hearing docket index.",Permanent. Retain for 15 year(s),Protected,5.00 cubic feet
24964,Department of Health. Epidemiology and Laboratory Services. Bureau of Food Safety and Environmental Health,Utah Indoor Clean Air Act records,1990-2009.,Chronological,"The purpose of this records series is to provide a permanent record of activities related to the Utah Indoor Clean air Act (UICAA). Records included in this series are executive correspondence\, administrative rule records\, proposed legislation records\, public comments\, hearings on proposed rules\, various technical and advisory committee minutes\, general program correspondence\, memos\, and printed copies of emails. The program coordinator generates\, and is responsible for these documents. This program is funded by monies from the master settlement account for tobacco (MSA).",,Public,
24956,Brigham City (Utah). Brigham Police Department,Sex offender files,1982-,Alphanumeric,"These are files maintained by a department on sex offenders living within its jurisdiction. ""All sex offenders shall\, for the first five years after termination of sentence\, again register within ten days of changing his place of habitation."" This registration form is required by the Department of Corrections and consists of a statement signed by the person\, giving information on current address\, and the fingerprints and photographs of the person. One copy is given to the person\, while others are forwarded to the Department of Corrections\, which sends one to the local law enforcement agency where the person resides (UCA 76-5-404.1 (2007))",Retain for 10 year(s) or for 0,Exempt,
24991,Portage (Utah),Ordinances,1922-,Chronological,"These books contain the legislative action of city council to regulate\, require\, prohibit\, govern\, control\, or supervise any activity\, business\, conduct\, or condition authorized by UCA 10-3-701 to 715 (1997). An ordinance includes a number\, a title\, preamble\, an ordaining clause\, the body or subject of ordinance\, when applicable\, penalty of violation\, effective date\, signature of mayor or acting mayor\, and municipal seal.",Permanent. Retain until administrative need ends,Public,
25003,Department of Administrative Services. Sports Authority,Audited financial reports,1991-2003.,Chronological.,This series contains Olympic Special Revenue Fund annual reports prepared by the Office of State Finance and the State Auditor's Office. Reports include the financial information for the year as well as information on the status of Olympic construction projects. Reports were prepared by internal and external auditors as a result of a financial audit.,,Public,
25021,Department of Administrative Services. Sports Authority,Financial Transactions,1990-2003.,Chronological.,"This series includes agency copies of Financial Information Resources System (FIRMS) and Financial Information Network (FINET) transactions. This series contains documentation of cash receipts\, inter-departmental financial activities\, expenditure requests\, and journal vouchers.",,Public,
25038,Riverdale (Utah),Adopted master plans,1960-,Alphabetical,"These are comprehensive plans for municipal development adopted by the City. Each municipality shall prepare and adopt a comprehensive\, long-range general plan for present and future needs of the municipality; growth and development of the land within the municipality or any part of the municipality. The plan may also include maps\, plats\, and charts.",Permanent. Retain until administrative need ends,Public,
25046,Riverdale (Utah),Planned unit development case files,1960-,Alphabetical,"These case files document the creation of Planned Unit Developments within the municipality. PUDs are owner initiated projects requesting a variance from standard subdivision and zoning ordinances to allow for the concentration of residential units\, office\, commercial\, or industrial facilities. The project plans must provide for recreational areas\, clubs\, and other types of facilities to service the community. The owners are given credit for land not inhabited to allow for the concentration of residential units in other areas. Zoning ordinances limit the number of dwelling units per acre. The original proposal describes how the owner wants to build the project with detailed maps and diagrams showing types of buildings and density of structures (dwellings per acre). The case files include initial proposal\, approvals or disapprovals\, diagrams\, site plans\, condominium conversions\, and copies of minutes from the Planning Commission.",Permanent. Retain until administrative need ends,Public,
23348,Labor Commission,Contested Case Files II,2000-,,"This series consists of contested cases brought by injured workers for workers compensation benefits. These benefits are to be paid by statutorily created funds: Uninsured Employers Fund or the Employers Reinsurance Fund. Information in this series includes pleadings\, depositions\, attorney work product\, discovery documents and orders. These cases may be reopened at any time until the death of the injured worker.",Retain for 75 year(s) after case is closed,Private,
23332,Wasatch County (Utah). County Clerk,Election registers,1896-,Alphabetical,"These books are used to identify registered voters. They contain: the date of registration\, computer number\, name and address of registered voter\, voting record for previous four years\, if challenged grounds for challenge\, and when applicable birthplace (state or foreign country) and naturalization number.",Retain for 4 year(s),Public,
23436,Department of Natural Resources. Division of State Parks. Eastern Region.,Huntington State Park records,ca. 1965-,none,"A water recreation park in the Wasatch Plateau of Central Utah. Records may include board actions\, administrative correspondence\, organizational charts\, budget\, litigation\, legislation\, land surveys\, aerial maps\, deeds or other land transfer documentation\, land patents\, titles and title reports/insurance\, life estates\, easements\, property appraisals\, water rights\, initial construction inventory and planning\, environmental or soil surveys\, master plans\, development proposals\, plans and specifications\, buildings\, marinas and docks\, other facility construction\, buildings and grounds operations or current expenses\, permits\, incident reports\, dedication ceremonies\, newspaper or magazine articles\, brochures\, signage\, driving maps\, press releases\, natural studies\, archaeological studies\, historical studies\, photographs\, displays and museum exhibits\, public activities\, and visitor studies.",Permanent. Retain for 1 year(s) after final action,,
23452,Department of Natural Resources. Division of State Parks. Eastern Region.,Red Fleet State Park records,ca. 1988-,none,"Records of a water recreation park in northern Utah along the Idaho border. Records may include board actions\, administrative correspondence\, organizational charts\, budget\, litigation\, legislation\, land surveys\, aerial maps\, deeds or other land transfer documentation\, land patents\, titles and title reports/insurance\, life estates\, easements\, property appraisals\, water rights\, initial construction inventory and planning\, environmental or soil surveys\, master plans\, development proposals\, plans and specifications\, buildings\, marinas and docks\, other facility construction\, buildings and grounds operations or current expenses\, permits\, incident reports\, dedication ceremonies\, newspaper or magazine articles\, brochures\, signage\, driving maps\, press releases\, natural studies\, archaeological studies\, historical studies\, photographs\, displays and museum exhibits\, public activities\, and visitor studies.",Permanent. Retain for 1 year(s) after final action,,
23430,Department of Natural Resources. Division of State Parks. Southwestern Region.,Fremont Indian State Park records,ca. 1987-,none,"Records of an archaeological park and museum. Records may include dedication ceremonies\, newspaper or magazine articles\, brochures\, signage\, driving maps\, press releases\, natural studies\, archaeological studies\, historical studies\, photographs\, displays and museum exhibits\, public activities\, and visitor studies.",Permanent. Retain for 1 year(s) after final action,,
23447,Department of Natural Resources. Division of State Parks. Southwestern Region.,Otter Creek State Park records,ca. 1964-,none,"Otter Creek is a reservoir and water recreation park in south-central Utah. Records may include board actions\, administrative correspondence\, organizational charts\, budget\, litigation\, legislation\, land surveys\, aerial maps\, deeds or other land transfer documentation\, land patents\, titles and title reports/insurance\, life estates\, easements\, property appraisals\, water rights\, initial construction inventory and planning\, environmental or soil surveys\, master plans\, development proposals\, plans and specifications\, buildings\, marinas and docks\, other facility construction\, buildings and grounds operations or current expenses\, permits\, incident reports\, dedication ceremonies\, newspaper or magazine articles\, brochures\, signage\, driving maps\, press releases\, natural studies\, archaeological studies\, historical studies\, photographs\, displays and museum exhibits\, public activities\, and visitor studies.",Permanent. Retain for 1 year(s) after final action,,
23457,Department of Natural Resources. Division of State Parks. Eastern Region.,Starvation Reservoir State Park,ca. 1966-,none,"Records of a water recreation park in northern Utah along the Idaho border. Records may include board actions\, administrative correspondence\, organizational charts\, budget\, litigation\, legislation\, land surveys\, aerial maps\, deeds or other land transfer documentation\, land patents\, titles and title reports/insurance\, life estates\, easements\, property appraisals\, water rights\, initial construction inventory and planning\, environmental or soil surveys\, master plans\, development proposals\, plans and specifications\, buildings\, marinas and docks\, other facility construction\, buildings and grounds operations or current expenses\, permits\, incident reports\, dedication ceremonies\, newspaper or magazine articles\, brochures\, signage\, driving maps\, press releases\, natural studies\, archaeological studies\, historical studies\, photographs\, displays and museum exhibits\, public activities\, and visitor studies.",Permanent. Retain for 1 year(s) after final action,,
23435,Department of Natural Resources. Division of State Parks. Southwestern Region.,Gunnison Bend records,ca. 1962-,none,"A reservoir southwest of Delta for which the division provides boating law enforcement. Records may include board actions\, correspondence\, budget\, litigation\, legislation\, land surveys\, aerial maps\, deeds or other land transfer documentation\, land patents\, titles and title reports/insurance\, life estates\, easements\, property appraisals\, water rights\, initial construction inventory and planning\, environmental or soil surveys\, master plans\, development proposals\, plans and specifications\, buildings\, marinas and docks\, other facility construction\, buildings and grounds operations or current expenses\, permits\, incident reports\, dedication ceremonies\, newspaper or magazine articles\, brochures\, signage\, driving maps\, press releases\, natural studies\, archaeological studies\, historical studies\, photographs\, displays and museum exhibits\, public activities\, and visitor studies.",Permanent. Retain for 1 year(s) after final action,,
23443,Department of Natural Resources. Division of State Parks. Eastern Region.,Millsite State Park records,ca. 1963-,none,"Millsite is a water recreation park south of Castle Dale. Records may include board actions\, administrative correspondence\, organizational charts\, budget\, litigation\, legislation\, land surveys\, aerial maps\, deeds or other land transfer documentation\, land patents\, titles and title reports/insurance\, life estates\, easements\, property appraisals\, water rights\, initial construction inventory and planning\, environmental or soil surveys\, master plans\, development proposals\, plans and specifications\, buildings\, marinas and docks\, other facility construction\, buildings and grounds operations or current expenses\, permits\, incident reports\, dedication ceremonies\, newspaper or magazine articles\, brochures\, signage\, driving maps\,,press releases\, natural studies\, archaeological studies\, historical studies\, photographs\, displays and museum exhibits\, public activities\, and visitor studies.",Permanent. Retain for 1 year(s) after final action,,
23528,Fielding (Utah),Ordinances,1911; 1948-,Alphabetical by ordinance topic,"These books contain the legislative action of city council to regulate\, require\, prohibit\, govern\, control\, or supervise any activity\, business\, conduct\, or condition authorized by UCA 10-3-701 to 715 (1997). An ordinance includes a number\, a title\, preamble\, an ordaining clause\, the body or subject of ordinance\, when applicable\, penalty of violation\, effective date\, signature of mayor or acting mayor\, and municipal seal.",Permanent. Retain until administrative need ends,Public,1 microfilm reel
23537,San Juan County (Utah). County Recorder,Oil and gas leases,1946-1951.,"Chronological, thereunder numerical by page and entry numbers.",,,Public,
23535,San Juan County (Utah). County Recorder,Power of attorney records,1898-1936.,"Chronological, thereunder numerical by page and entry number",These records document recorded powers of attorneys.,,Public,
23544,Cedar Hills (Utah),Building permit files,1977-,"Numerical by permit number. Chronological by year, thereunder numerical by permit number since 1997","These permits are issued as official building authorization for a variety of actions (construction\, demolition\, the installation of plumbing\, electrical or mechanical equipment\, and the placement of barricades). They contain inspection requests\, inspection reports\, certificates of occupancy\, and any pertinent information relating to the project. They may also contain water source\, sewer system\, flood plain\, and tank certificates.",Retain permanently,Public,
24394,Cannonville (Utah),Water studies and plans,1998-,Chronological,"These are research based reports completed by outside consultants on specific water problems or conditions. These reports include recommendations and may be an extension of the master plan. They include the following reports: Cannonville Town Culinary water study (October 1998)\, Cannonville Town wastewater study (December 1998)\, Cannonville municipal water system source protection plan (January 1999)\, Cannonville Town Wastewater study (May 1999)\, Cannonville Town water management technical and financial plan (July 1999)\, and the Municipal water system preliminary evaluation report (2000).",Retain permanently,Public,
24406,Park City (Utah). City Recorder,Glenwood cemetery records,1887-,"By record type, thereunder chronological","This series includes a listing of lot sales\, some receipts\, and minutes from the Glenwood Cemetery Association meetings.",Permanent. Retain until administrative need ends,,
24383,Escalante (Utah),Ordinances and resolutions,1991-2002.,Numerical by ordinance/resolution number,"These books contain the legislative action of city council to regulate\, require\, prohibit\, govern\, control\, or supervise any activity\, business\, conduct\, or condition authorized by UCA 10-3-701 to 715 (1997). An ordinance includes a number\, a title\, preamble\, an ordaining clause\, the body or subject of ordinance\, when applicable\, penalty of violation\, effective date\, signature of mayor or acting mayor\, and municipal seal.",,Public,
24399,Garfield County (Utah). County Sheriff,Prisoner register,1899-1904.,Numerical by number,"This register documents prisoners confined in the county jail. It includes number\, prisoner's name\, age\, physical description\, when committed\, authority\, offense\, date departed from jail\, indication whether prisoner was released or escape\, and any related remarks.",,Public,
24447,Lyman (Utah),Ordinances,1984-,Chronological,"These books contain the legislative action of city council to regulate\, require\, prohibit\, govern\, control\, or supervise any activity\, business\, conduct\, or condition authorized by UCA 10-3-701 to 715 (1997). An ordinance includes a number\, a title\, preamble\, an ordaining clause\, the body or subject of ordinance\, when applicable\, penalty of violation\, effective date\, signature of mayor or acting mayor\, and municipal seal.",Permanent. Retain until administrative need ends,Public,
24478,Loa (Utah),Ordinances,1919-,Chronological,"These books contain the legislative action of city council to regulate\, require\, prohibit\, govern\, control\, or supervise any activity\, business\, conduct\, or condition authorized by UCA 10-3-701 to 715 (1997). An ordinance includes a number\, a title\, preamble\, an ordaining clause\, the body or subject of ordinance\, when applicable\, penalty of violation\, effective date\, signature of mayor or acting mayor\, and municipal seal.",Permanent. Retain until administrative need ends,Public,
24511,Jordan Valley Water Conservancy District (Utah),Census information,1951-,Chronological,"These files contain copies of U.S. Census Bureau forms completed by municipalities on government employment and tax revenues. They are used to compile state and national statistical reports\, meet the requirements for Federal Revenue Sharing\, and to make financial information available to the public.",Retain for 3 year(s),Public,
24506,Jordan Valley Water Conservancy District (Utah),Position survey files,undated,Alphabetical,"These are survey reports on various positions prepared by classification specialists determining accuracy of position description\, grade\, and salary. They may also include periodic reports.",Retain for 2 year(s),Public,
24514,Jordan Valley Water Conservancy District (Utah),Employee communication file,2002-,Chronological,"This file contains the record copy of materials sent out in informational memos related to medical insurance\, benefits\, security issues and general District policy issued to employees.",Permanent. Retain until administrative need ends,Public,
24509,Jordan Valley Water Conservancy District (Utah),Notice of appointment,undated,Chronological,"These are records of a general facilitative nature created or received in the course of administering programs. They include daily\, weekly\, or monthly activity reports which are summarized in an annual report\, correspondence and memoranda.",Retain for 2 year(s),Public,
24518,Jordan Valley Water Conservancy District (Utah),Retirement records,undated,Alphabetical by name,These are reports and register control documents relating to an employee's retirement.,Retain for 3 year(s),Private,
24526,Jordan Valley Water Conservancy District (Utah),Payroll register,undated,Chronological,"This register is a numerical listing by check number and agency codes of all payroll checks issued by the municipality. It includes code\, date\, warrant number\, name of employee\, social security number\, types and amounts of individual deductions\, and may include hourly rate\, and number of hours worked. Though this register is frequently used to reference specific payroll checks\, it might be the only record of employee salaries and would then serve the same retirement purpose as the Employee earnings history files.",Retain for 7 year(s),Private,
24587,Washington County (Utah). Library,Library history file,1872-1991.,Chronological,"This file documents the history of library service in Washington County. It contains information concerning the construction of the current library building and the controversial decision on the razing of the old library building. It includes written library histories\, photographs\, newspaper clippings\, bond election flyers\, programs\, and construction of the current billing.",,Public,1 microfilm reel
24580,Washington County School District (Utah),Teacher certification records,1919-1947.,Chronological,"This book documents primarily the certifications of teachers within the Washington School District from 1928-1947. It includes teacher's name\, class of certificate\, year\, expiration date\, college training\, and credits earned. The book was started as a record of the minutes of the War Savings Stamps Committee from 1918-1919. It documents the committee's actions in selling war stamps in support of World War I.",,Public,
24594,"Logan (Utah). Public Works, Permits, and Compliance",Project control files,1968-,Chronological by date.,"These project files document the planning\, design\, and construction of municipally-owned facilities\, structures or systems. They are also used for budget planning and litigation research. They include correspondence\, copies of agreements\, engineer's personal notes\, guarantees and warranties\, testing reports\, reports (daily\, weekly\, monthly)\, and permits to work in the public way for municipality projects such as street drains\, curb and gutter\, sidewalk\, paving extensions\, street construction and repairs to additions to city buildings.",Permanent. Retain for 11 year(s),Public,
24603,Riverdale (Utah),Equal employment opportunity case files,1946-,"Chronological, thereunder alphabetical by category",These are compliance files containing background papers and correspondence relating to contractor employment practices.,Retain for 3 year(s),Public,
24622,Santa Clara (Utah),Incorporation papers,"1915,1972-1983.",Chronological by date of event,"These files contain the resolution of incorporation - 1915\, list of city officers - 1972-1983\, legal description of city boundary\, articles of amendment - 1978-79\, town site survey - 1982\, and third class city proclamation - 1981.",,Public,
24639,Riverdale (Utah),Course announcement records,1946-,"Alphabetical, thereunder chronological","These are informational files on municipal employee training opportunities. They are used for reference purposes. They include pamphlets\, notices\, catalogs\, and other records that provide information on courses or programs offered to municipal employees by government agencies or non-governmental organizations.",Retain until superseded,Public,
24601,Enterprise (Utah),Petition for incorporation,1913.,Chronological,These files contain the petition for the incorporation of the city of Enterprise dated March 1913.,,Public,
24640,Riverdale (Utah),Adverse action case files,1964-,"Alphabetical, thereunder chronological","These are case files and related records created in reviewing an adverse action (disciplinary or nondisciplinary removal\, suspension\, leave without pay\, or reduction in force) against an employee. The file includes a copy of the proposed adverse action with supporting papers; statements of witnesses; employee's reply; hearing notices\, reports\, and decisions; reversal of action; and a record of appeals\, excluding letters of reprimand which are normally filed in the official personnel files.",Retain for 3 year(s) after case is closed,Private,
24648,Riverdale (Utah),Payroll records,1946-,"Alphabetical, thereunder chronological","These files contain memoranda\, copies of payrolls\, checklists\, and related certification sheets. They also include security copies of documents prepared or used for disbursement\, along with supporting documentation. Please refer to Schedule 8\, Item #4 ""Employee Earnings History Files\,"" if an earning history file/card is not maintained.",Retain for 3 year(s),Private,
24643,Riverdale (Utah),Time sheets,1946-,"Alphabetical, thereunder chronological","These are records which verify hours worked\, sick leave\, vacation\, overtime\, and holidays earned and taken by municipal employees.",Retain for 3 year(s),Public,
24651,Riverdale (Utah),Leave adjustment reports,1946-,"Alphabetical, thereunder chronological","These are reports of all leave adjustments made during a pay period. These reports include category of adjustments\, the amount\, social security number\, and employee's name.",Retain for 3 year(s),Private,
24659,Riverdale (Utah),Budget authorization references files,1946-,"Alphabetical, thereunder chronological",These are copies of budget authorizations in operating payroll units. They are used to control personnel ceilings and personnel actions.,Retain until superseded,Private,
24660,Riverdale (Utah),Administrative payroll reports,1946-,"Alphabetical, thereunder chronological",These are reports and statistics with supporting and related records which document payroll operations. They include reports and data used for workload and personnel management purposes.,Retain for 3 year(s),Private,
24669,Riverdale (Utah),Equal employment opportunity statistic files,1980-,"Alphabetical, thereunder chronological",These files contain employment statistics and statistical reports relating to race and gender.,Permanent. Retain until administrative need ends,Public,
24677,Riverdale (Utah),Quarterly wage list reports,1980-,"Alphabetical, thereunder chronological","These are reports submitted quarterly to the State Department of Employment Security. They include the quarterly wage list (the name and address of employer\, registration number\, quarter ending date\, employee social security number\, name of employee\, hire date of new employees\, and total wages for quarter\, the reimbursable employment\, payrolls\, and new hires report form (name and address of organization\, non-insured workers\, individual amount for the first\, second\, third and fourth quarters\, insured workers' names; telephone number\, and department of person completing form)).",Retain for 3 year(s),Private,
24686,Riverdale (Utah),Invoices,1970-,Alphabetic,"These records document the procurement of goods and services for the municipality. They usually include the date\, number of items received\, description of items\, invoice number\, purchase order number\, vendor\, unit and total price of goods. Invoices are usually part of the accounts payable files or purchase order files.",Retain for 4 year(s),Public,
24666,Riverdale (Utah),Interview records,1960-,"Alphabetical, thereunder chronological","These are records described in 29 CFR 1602.14 (1992) relating to interviews with prospective employees. They include correspondence\, reports\, lists of questions\, notes\, and test scores.",Retain for 2 year(s),Private,
24675,Riverdale (Utah),Salary surveys,1980-,"Alphabetical, thereunder chronological","These are salary survey reports on various municipal positions. They are used to compare salary ranges\, benefits\, education\, and required experience. They include positions\, grades\, salaries\, benefits\, education\, and experience.",Retain for 3 year(s),Public,
24723,Riverdale (Utah),Fuel records,1946-,"Alphabetical, thereunder chronological","These are logs\, reports\, or similar records documenting mileage and gasoline\, oil\, and diesel fuel used by the municipal vehicles.",Retain for 2 year(s),Public,
24711,Riverdale (Utah),"Bonds, notes and coupons paid files",1946-,"Alphabetical, thereunder chronological",These are the actual bonds and coupons redeemed throughout the lifetime of the bond.,Retain for 1 year(s),Public,
24727,Riverdale (Utah),Vehicle maintenance records,1946-,"Alphabetical, thereunder chronological","These are daily maintenance records on all municipal vehicles. They are used to provide a maintenance history and include work order number\, dates\, maintenance performed\, mileage of vehicle\, problem type\, driver's name\, and action taken.",Retain for 3 year(s) after disposition of asset,Public,
24735,Riverdale (Utah),Space utilization reports,1946-,"Alphabetical, thereunder chronological","These are reports on the amount of floor space in municipal buildings. They are used for planning purposes. The report includes number of rooms\, square footage per room\, and room capacity.",Retain until superseded,Public,
24696,Riverdale (Utah),License registers,1946-,"Alphabetical by name, thereunder chronological","These registers record the issuance of licenses for persons or companies conducting business within municipal boundaries. They contain name\, address\, date\, and type of license. Prior to 1960\, many municipalities only maintained a register and no business license files. Most current registers are computer printouts.",Permanent. Retain until administrative need ends,Public,
24720,Riverdale (Utah),Daily vehicle report,1946-,"Alphabetical, thereunder chronological","This is a report of all vehicle usage. It is used for both maintenance and planning purposes. Includes date\, list of repairs needed and action taken\, miles traveled\, problems\, and driver's name.",Retain for 3 year(s),Public,
24714,Riverdale (Utah),Fidelity bonds,1946-,"Alphabetical, thereunder chronological","This is the municipal treasurer's bond to protect the municipality and to guarantee fidelity of the treasurer. The bond usually covers four years and ""may be set by resolution or ordinance in any amount\, not less than that established by the state money management council"" (UCA 10-3-821 (1997)).",Retain for 3 year(s),Public,
24722,Riverdale (Utah),Equipment maintenance and repair records,1946-,"Alphabetical, thereunder chronological","These are records of service repair and maintenance of municipal equipment\, including office machines and furniture.",Retain for 2 year(s),Public,
24730,Riverdale (Utah),Work orders,1946-,"Alphabetical, thereunder chronological","These are authorization forms for repair or maintenance work on department vehicles\, equipment\, or municipally-owned facilities or structures.",Retain for 3 year(s),Public,
24766,Riverdale (Utah),State treasure's deposits,1946-2000.,"Alphabetical, thereunder chronological",These are multi-copy deposit forms which accompany agency deposits to the State Treasurer's Office. These records also serve as a receipt of deposit.,Retain for 3 year(s),Public,
24776,Riverdale (Utah),Administrative and fiscal operations grant files reports,1946-,"Alphabetical, thereunder chronological","These are reports on the administrative and fiscal operations of federal or state funded programs compiled on a monthly\, quarterly\, or semi-annual basis. It also includes supporting documentation.",Retain for 5 year(s),Public,
24764,Riverdale (Utah),Freight records,1946-,"Alphabetical, thereunder chronological","These records document the receipt of freight. They include export certificates\, transit certificates\, record books\, memorandum copies of government or commercial bills of lading\, shortage and demurrage reports\, and all supporting documents.",Retain for 3 year(s),Public,
23110,North Davis Fire District (Utah),Tank applications and permit records,1984-,Alphabetical by name of applicant,"These files contain applications received by the fire department and permits issued to individuals desiring to store flammable liquid or liquid petroleum. Permits are only issued after inspection and approval of tanks. They include an application form\, permit\, a sketch or diagram of location along with tank dimensions\, and an inspection report.",Retain for 6 year(s) after disposition of asset,Public,
23132,Clearfield (Utah). Clearfield Police Department,Dispatch tape recordings,2000-,Chronological by month,These are twenty-four hour tape recordings of incoming and outgoing telephone or radio calls made from and to the dispatch office. They are used to document the actions of dispatch personnel and public safety officers. The tapes are rotated on a regular basis and portions of the tapes concerning questionable cases are transferred to cassette tapes.,Retain for 30 day(s),Private,
23133,Clearfield (Utah). Clearfield Police Department,Questionable cases dispatch recordings,1999-,Chronological by date,These are audio cassette tapes containing portions of the Dispatch activity recordings concerning questionable cases. Twenty-four hour tape recordings are made of all incoming and outgoing telephone and radio calls received by the office. Portions of tapes concerning questionable cases are transferred to audio cassette tapes.,Retain for 2 year(s) after case is closed,Public,
23152,Clearfield (Utah). Clearfield Police Department,Driving under the influence (DUI) reports,1995-,Numerical by case number,"These reports are a three-part state form used for reporting persons arrested for driving under the influence of alcohol (DUI). The original is sent to the Driver's License Division of the Department of Public Safety within ""five days after the date of arrest and service of notice"" (UCA 53-3-223 (5) (2011)). The report is filed by case number and by arrestee's name\, and sometimes is part of the case file.",Retain for 2 year(s),Private,
23154,Clearfield (Utah). Clearfield Police Department,Accident reports,1995-,Numerical by case number,"These files document traffic accidents investigated by the police department. The report usually includes complete information on all cars and drivers involved in the accident\, accident location\, damage\, accident causes\, date and time\, accident diagram\, description\, and weather conditions. The original report is sent to the State Department of Public Safety if damage exceeds $1\,000\, or injury or death occurs (UCA 41-6a-404 (2007))\, and is maintained for seven years.",Retain for 3 year(s),Exempt,
23209,Department of Health. Division of Community Health Services,Measles investigation case files,1989-1997.,None,"This record series documents cases of measle outbreaks in the state of Utah. The records are used to track measle cases and investigations. Information includes patient's name\, name of the patient's doctor\, home address and telephone number\, and type of shots given to the patient. These investigations are now carried out by the Bureau of Epidemiology.",,Private,
23242,Department of Health. Division of Medicaid and Health Financing. Bureau of Authorization and Community Based Services,Transplant records,1990-,Alphabetical by name,These records document requests by Medicaid clients for medical services pertaining to transplants. Information includes medical records and other documentation supporting the request.,Retain for 10 year(s),Private,
23289,Uintah County (Utah). County Clerk,Marriage license record books,1888-,Chronological,"These record books are the recorded copies of marriage licenses. The forms include blanks for bride\, groom\, officiating person\, location\, date of marriage\, etc. as well as the county clerk's signature and recording date.",Permanent. Retain until administrative need ends,,
23297,Utah County (Utah). County Clerk,Marriage license record book index,1892-1912.,Alphabetical by first letter of surname,This index covers record books 2 through 6; record books may also be indexed with the individual volume. The index gives names of males and names of females on alternate pages along with the record book volume and page number.,Permanent. Retain for 100 year(s),,
24448,Lyman (Utah),Incorporation records,1982.,Chronological,"These files contain the constitution\, bylaws and all amendments to city charters approved by the State Legislature (Constitution of Utah\, Article XI\, Section 5).",,Public,
24477,Loa (Utah),Revised ordinances,1930;1957.,Numerical by section,"These books contain the legislative action of city council to regulate\, require\, prohibit\, govern\, control\, or supervise any activity\, business\, conduct\, or condition authorized by UCA 10-3-701 to 715 (1997). An ordinance includes a number\, a title\, preamble\, an ordaining clause\, the body or subject of ordinance\, when applicable\, penalty of violation\, effective date\, signature of mayor or acting mayor\, and municipal seal.",Permanent. Retain until administrative need ends,Public,
26776,Box Elder County (Utah). County Assessor,Tax appraisal records,1900-,numerical by parcel number.,"Tax appraisal records include complete information about the appraisal and assessment of real property. This information includes the taxpayer's name\, property address\, serial number\, and legal property description including acreage. Information about improvements includes description\, lists of taxable features\, and photographs. Information is gathered in order to establish assessed valuations for land and improvements. Any board of equalization adjustments are also noted.,These records contain the complete information on the appraisal and assessment of real property. The folders contain the taxpayer's name\, property address\, serial number\, legal description including acreage\, improvements (size\, quality of building\, list of taxable features of improvement and photographs of improvements)\, assessed valuations for land and improvements\, notes regarding Board of Equalization adjustments\, and factoring worksheets.",Permanent. Retain for 10 year(s),Public,
26970,Department of Corrections. Adult Probation and Parole. Region 3. Administration and Salt Lake Office,Salt Lake City resident case files,2003-2009.,"Chronological, thereunder alphabetical by offender's surname.","These records document the history of each resident of a community correctional center. Some of the documents are produced by other agencies prior to the resident's arrival\, such as pre-sentence investigations and psychological reports. The records are used to manage and administer the resident's program. Information includes face sheet\, judgment and commitment order\, pre-sentence investigations\, chronological notes\, progress reports\, employment verification/worksheets\, leave-time forms\, sponsor application\, program agreement/contract\, case plan\, checking account/financial information\, release of information forms\, discharge summary\, disciplinary/incident reports\, classification/risk assessment\, and psychological evaluations.",,Private,
27059,Orem (Utah),Employee driving records,2005-,Alphabetical by surname and thereunder chronological by year.,"The city collects these records to verify that employees who drive city-owned vehicles are in good standing and have valid drivers licenses. Information includes Department of Motor Vehicles driving records\, driver's license numbers and addresses.",Retain until administrative need ends,Private,
27223,Utah State Industrial School,Orders of Commitment,1937-1959.,"Generally chronological by year, thereunder sporadically chronological by commitment date.",This series contains orders of commitment issued by judges committing a minors to the State Industrial School.,,Private,2 microfilm reels
27287,Sandy (Utah). Administrative Services Department,Liability claims,1989-,Alphabetical by surname.,"These case files document the reporting\, investigation\, and settlement of liability claims filed against the municipality.",Retain for 20 year(s),,
27348,West Valley City (Utah). Community & Economic Development,General plan and zoning change files,1984-,chronological within separate file types.,"These files document applications to rezone property within the municipality. They contain the original application\, review forms\, maps of areas involved\, investigative reports\, copies of planning commission minutes\, notice of hearings\, copies of ordinances\, copies of city council minutes.",Permanent. Retain for 40 year(s),Public,
27343,Department of Health and Human Services. Division of Substance Use and Mental Health. State Hospital,Annual report by service area,2000-,Chronological,These records are a summary of the goals and objectives for performance improvement by service areas within the hospital. Information includes accomplishments and significant changes achieved by the service area during the fiscal year.,Retain for 5 year(s),,
27385,Board of Education. Office of Education. Office of Human Resource,Adverse action files,1997-,alphabetical,"Case files and related records created in reviewing an adverse action (disciplinary or non-disciplinary separation\, suspension without pay\, reduction in force) against the employee. The file includes a copy of the proposed adverse action with supporting papers; statements of witnesses; employee's reply; hearing notices\, reports\, and decisions; reversal of action; and appeal of records.",Retain for 3 year(s),Private,
27372,Salt Lake County (Utah). Probate Court,Miscellaneous case files,1852-1871.,Chronological by date.,,,Public,
27390,Utah Board of Higher Education,Regents' Scholarship files,2008-,"Chronological by year, thereunder alphabetical by student surname.","These files document the selection\, qualifications\, eligibility\, and progress of students in the Regent's Scholarship program. The program was created in 2008 by the Utah State Board of Regents to award scholarships to exceptional Utah high school students. Files are used to track all incoming documentation from participating students\, parents\, high schools\, colleges\, and universities. Information includes names; Social Security numbers; addresses; phone numbers; applications; high school\, college\, and university transcripts; national test scores; class schedules; award letters; correspondence; and other related information.",Retain for 6 year(s) and 3 month(s),Private,
27026,Tremonton (Utah),City council meeting background records,1995-2017.,alphanumerical by date and subject.,"This series includes documents used as background information for business discussed at city council meetings. The records include copies of such things as financial data\, easement agreements\, annexation documents\, correspondence\, and land use documents. The records are used in the course of council business but are not filed with the minutes as part of the permanent record.",Retain for 1 year(s),,
27200,Department of Health and Human Services. Division of Child and Family Services. Cedar City Office & Southwest Region Administration,Medical eligibility case files,1995-,Chronological thereunder alphabetical by client surname,"These records contain unique information in rough notes or drafts assembled or created and used to prepare or analyze other documents. The information adds proper understanding to the formulation and execution of policies\, decisions\, actions\, or responsibilities.",Retain for 5 year(s),Private,
27193,South Valley Water Reclamation Facility (Utah),Laboratory records,2003-,chronologically by record creation date,"Mandated by EPA governing authority ""National Environmental Laboratory Conference"" (NELAP). These records are copies of all written\, printed\, and electronic records\, including but not limited to bench sheets\, instrument strip charts or printouts\, data calculations\, and ata reports\, resulting from the analysis of PT samples\, PT study report foms\, and accredidation audits.",Retain for 5 year(s),Public,
27202,Department of Health and Human Services. Division of Child and Family Services. American Fork Office,Medical eligibility case files,1995-,Chronological thereunder alphabetical by client surname,"These records contain unique information in rough notes or drafts assembled or created and used to prepare or analyze other documents. The information adds proper understanding to the formulation and execution of policies\, decisions\, actions\, or responsibilities.",Retain for 5 year(s),Private,
27203,Department of Health and Human Services. Division of Child and Family Services. Price Office,Medical eligibility case files,1995-,Chronological thereunder alphabetical by client surname,"These files document the client history of individuals who have applied for\, are eligible for\, or are receiving medical assistance through an interstate compact agreement. Files may include the following documents: Interstate Compact Agreement\, verification of federal (Title IV-E) or state funded eligibility\, Social Security number\, birth certificate\, insurance coverage\, SSI/SSA verification\, and annual Medicaid review and recertification forms. ICPC cases contain adoption subsidy agreements and adoption decrees. ICPC cases contain state custody court orders.",Retain for 5 year(s),Private,
27251,Department of Health and Human Services. Division of Child and Family Services. Clearfield Office,Medical eligibility case files,1995-,Chronological thereunder alphabetical by client surname,"These files document the client history of individuals who have applied for\, are eligible for\, or are receiving medical assistance through an interstate compact agreement. Files may include the following documents: Interstate Compact Agreement\, verification of federal (Title IV-E) or state funded eligibility\, Social Security number\, birth certificate\, insurance coverage\, SSI/SSA verification\, and annual Medicaid review and recertification forms. ICPC cases contain adoption subsidy agreements and adoption decrees. ICPC cases contain state custody court orders.",Retain for 5 year(s),Private,
27252,Department of Health and Human Services. Division of Child and Family Services,Government Records Access and Management Act request files,1995-,Alphabetical by client surname,These files contain requests made pursuant to the Government Records Access and Management Act(GRAMA). Information includes redacted copies of documents provided in response to the requests. Documents will generally have the classification(s) specified in the Child and Family Services retention schedules.,Retain for 6 month(s) after resolution of issue,Private,
27307,Carbon County (Utah). Geographic Information System,Municipal boundaries records,1995 -,Numerical by year,"These geospatial records of administrative boundaries include county\, municipal\, precinct\, tax districts\, subdivisions\, and other important countywide boundaries.",Permanent. Retain until superseded,Public,
27255,Utah State Tax Commission. Processing Division,Cigarette/tobacco license tax files,2006-,Chronological,"These records are maintained to regulate and process taxes for dealers who sell tobacco and cigarettes. The information supports approval\, denial\, suspension\, or revocation of licenses. Files may include license applications\, correspondence\, and Department of Commerce records. Information may include dealer name\, addresses\, federal ID number\, description of business\, financial information\, payment history\, and any demographic information pertinent to the licensee.",Retain for 3 year(s),Public,
27299,Stansbury Park Improvement District (Utah),Agreements,1977-,Alphabetical by agreement names,"These files document the annexation of property into municipal boundaries. They usually contain correspondence\, citizens' petitions\, maps\, and the official annexation action approved by City Council (UCA 10-2-401 (2009) to 422 (2007)).",Permanent. Retain until administrative need ends,,
27311,Carbon County (Utah). Geographic Information System,Zoning boundary records,1995-,Numerical by year,"These geospatial records contain zoning boundaries for Carbon County\, Utah. This data includes information on what type of zones are represented.,These geospatial records of administrative boundaries include county\, municipal\, precinct\, tax districts\, subdivisions\, and other important countywide boundaries.",Permanent. Retain until superseded,Public,
27330,Carbon County (Utah). Geographic Information System,Parcel records,1995-,Numerical by year,"These geospatial records pertain to the parcels located in Carbon county. Parcel information contains land ownership data\, who owns the land\, tax information\, size of the parcel\, zoning\, and other important information.,These geospatial records contain information pertaining to reference locations (or points on the earth)\, parcel boundaries\, parcel identifiers\, parcel addresses\, owner types\, county recorder contact information\, and planning and zoning data.",Permanent. Retain until superseded,Public,
27285,South Salt Lake (Utah),Code enforcement records,2005-,Numerical by case number,"Code enforcement files relate to administrative hearings for citizens who receive citations for violation of city code. Information in the files includes code enforcement officers' citations\, notices\, reports\, photographs\, and other data relating to code violations.",Retain for 1 year(s) after case is closed,Public,
27314,Carbon County (Utah). Geographic Information System,Wellsville City project records,1995-,Numerical by year,"These geospatial records are used to depict the geographic features of Wellsville\, Utah. These include the city boundary\, railroads\, roads\, buildings\, and annexations.,These geospatial records of administrative boundaries include county\, municipal\, precinct\, tax districts\, subdivisions\, and other important countywide boundaries.",Permanent. Retain until superseded,Public,
27319,Carbon County (Utah). Geographic Information System,Dam records,1995-,Numerical by year,"These records pertain to the location of dams in Carbon county. The information was compiled as part of hazard mitigation work.,These geospatial records contain information pertaining to the hydrologic features located in Utah counties. These are lakes\, streams\, ponds\, and watersheds.",Permanent. Retain until superseded,Public,
27327,Carbon County (Utah). Geographic Information System,Land ownership records,1995-,Numerical by year,"These geospatial records pertain to the land ownership of Carbon county.,These geospatial records contain information pertaining to reference locations (or points on the earth)\, parcel boundaries\, parcel identifiers\, parcel addresses\, owner types\, county recorder contact information\, and planning and zoning data.",Permanent. Retain until superseded,Public,
27335,Carbon County (Utah). Geographic Information System,Census records,1995-,Numerical by year,"These geospatial records represent census data in Carbon county. This data includes block groups\, zip code groups\, place names\, and other relevant census data.",Permanent. Retain until superseded,Public,
27325,Carbon County (Utah). Geographic Information System,Water rights records,1995-,Numerical by year,"These geospatial records pertain to the water rights of Carbon county. The ADJAREAS shapefile is used primarily by the Division of Water Rights representing book boundaries of adjudication areas. The Coverages is updated as regional offices define the boundaries from the USGS 1:24\,000 maps.,These geospatial records contain information pertaining to the utilities found in Utah counties. These may include telephone infrastructure\, electricity transmission lines\, storm sewer pipes\, and septic tanks.",Permanent. Retain until superseded,Public,
27333,Carbon County (Utah). Geographic Information System,Cemetery Records,1995-,Numerical by ordinance number,"These geospatial records contain information on cemeteries located in Carbon county. This information contains the location of the cemetery \, locations of individual graves\, and photos of those graves.",Permanent. Retain until superseded,Public,
27342,Department of Health and Human Services. Division of Substance Use and Mental Health. State Hospital,Satisfaction questionnaire summaries,2000-,Chronological,These records summarize the findings of surveys conducted by the hospital and are used to plan employee performance and patient services improvements.,Retain permanently,,
27350,West Valley City (Utah). Community & Economic Development,Street dedication and vacation files,2003-,chronological within separate file types,"These files contain records relating to street dedications\, street closings\, the assignment and alternation of street names and house numbers and similar records. They provide official control of the naming and numbering of municipal streets and roads.",Permanent. Retain for 40 year(s),Public,
27336,Carbon County (Utah). Geographic Information System,Transportation records,1995-,Numerical by year,"These geospatial records contain the transportation information for Carbon county. These include\, roads\, RS2477 data\, railroads\, airports\, and other transportation methods.,These geospatial records contain information pertaining to transportation routes in Utah counties. These include street centerlines\, street locations\, street names\, and railroad routes.",Permanent. Retain until superseded,Public,
27353,Department of Public Safety. Highway Patrol. Safety Inspection Section,Inspector certification application files,1959-,Alphabetical by applicant surname.,"This series contains applications and testing results for individuals applying to become certified vehicle safety inspectors. Applicants own or work at vehicle safety inspection stations and evaluate the safety of commercial and noncommercial vehicles. Inspectors are required to update their certifications every five (5) years. Information includes applicant names\, home and work addresses and phone numbers\, test scores\, certification results\, correspondence\, and other related information.",Retain for 8 year(s),Private,
27360,Department of Health and Human Services. Division of Child and Family Services. Sandy Office and Salt Lake Valley Region Administration,Riverton Southtowne adoption case files,2010-,Alphabetical by client surname,"These files document adoption placements for children whose birth parents have either been deprived of or have permanently relinquished their parental rights. Information includes face sheet\, intake information\, social history\, closing information\, medical\, genetic\, and birth information\, educational records\, psychological evaluations\, birth certificates\, legal documents\, adoption reports\, summons\, paternity rights\, administrative reviews\, investigative reports\, handwritten notes\, financial reports\, and correspondence.",Permanent. Retain for 25 year(s),Controlled,
27368,Treasurer. Unclaimed Property Division,Cash receipts,1998-,Numerical by deposit number,Cash receipt transaction forms accompanying agency deposits to the State Treasurer's Office.,Retain for 3 year(s),Public,
27377,Treasurer. Unclaimed Property Division,Records destruction files,1998-,Chronological,"Records which document the destruction of a governmental agency's records\, such as destruction letters or destruction logs. May also contain documentation of records maintained and destroyed by the State Archives.",Retain for 7 year(s),Public,
27357,Sterling (Utah),Agreements and policies,1975-,Subject,"This series includes agreements and policies between Sterling and individuals and/or groups. Agreements cover the sale of property\, water use\, land use\, and utilities. Policies relate to annexation and public works (street construction).",Permanent. Retain until administrative need ends,Public,1.00 cubic foot
27374,Treasurer. Unclaimed Property Division,Inventory of fixed assets,1998-,Alphabetical,"These records are used to track and control capital outlay such as office equipment (chairs\, typewriters\, etc.) and other fixed assets including tools\, machinery\, and other large equipment.",Retain for 2 year(s),Public,
27387,Bureau of Hazardous Waste Management,Money transmittals,2009-,Chronological by date of deposit,Cash receipt transaction forms accompanying agency deposits to the State Treasurer's Office.,Retain for 3 year(s),Public,
27395,West Jordan (Utah),Board of adjustment case files,1980-,Numerical,These case files document the zoning activities of the Board of Adjustment. They are used to document the cases brought before the Board of Adjustment and its decisions. They contain the original application; findings and order; correspondence; and any exhibits such as plot plans or elevations.,Permanent. Retain for 21 year(s),Public,
27408,Syracuse (Utah),Building plans,c. 1990-2000.,Alphabetical.,Sample of building plans from the 1990's retained as an example of building practices and building code policy.,,Public,
27426,Metropolitan Water District of Salt Lake & Sandy (Utah),Salt Lake Aqueduct acquisition files,1936-,Numerical by tract number,These records document the purchase of real property by the municipality. They include the contract and related correspondence.,Retain for 7 year(s),Public,
26239,Monticello (Utah),Resolutions,1937-,Chronological by year,"These are formal statements of a decision\, or expression of opinion put before or adopted by the city council. They may perform the same function as an ordinance. Resolutions may include the following: establishing water and sewer rates\, charges for garbage collection and fees charged for municipal services\, establishing policies and guidelines\, and regulating the use and operation of municipal property (UCA 10-3-717 (1997)).",Permanent. Retain until administrative need ends,Public,1 microfilm reel
26266,District Court (First District),U.S. Commissioner Will G. Farrell Cache County criminal docket,1894-1904.,Numerical by case number.,"This volume is criminal docket for eight criminal cases heard by U.S. Commissioner Will G. Farrell in Cache County from December 1894 through November 1895. Page 12 and 14 include cases heard before Thomas H. Smith in the Justice of the Peace court\, Logan Precinct in 1904. Cases include rape\, assault\, adultery\, unlawful cutting of timber from public lands\, The docket provides defendant name\, charges\, dates of actions\, and filing fees.",,Public,
26209,Salt Lake City Mosquito Abatement District (Utah),Vehicle regristration certificates,1966-,Chronological by year,These motor vehicle registration forms document municipal ownership of vehicle.,,Public,
26234,Blanding (Utah),Resolutions,"1936-1947,1976-1979,1981-1982,1997-",Chronological by year,"These are formal statements of a decision\, or expression of opinion put before or adopted by the city council. They may perform the same function as an ordinance. Resolutions may include the following: establishing water and sewer rates\, charges for garbage collection and fees charged for municipal services\, establishing policies and guidelines\, and regulating the use and operation of municipal property (UCA 10-3-717 (1997)).",Retain permanently,Public,3 microfilm reels
26269,Granite School District (Utah). Woodrow Wilson Elementary School,Woodrow Wilson elementary school attendance roll and grade books,1925-,chronological,These registers record student attendance and academic and citizenship grades.,Permanent. Retain until administrative need ends,Private,
26278,Duchesne County (Utah). County Treasurer,State assessed appeals files,1986-,Alphabetical by name,"The Duchesne County treasurer maintains files which document refunds issued for overpayment of state assessed taxes. The Utah Tax Commission assesses taxes for entities whose property is in more than one county or state. These entities may appeal their assessed value to the Tax Commission. When the appeals are granted\, tax refunds are handled by the county. State assessed appeals files include correspondence\, orders to show cause\, orders for refund\, documentation of recalculation of taxes due\, and evidence that refunds were issued.",Retain for 5 year(s),Public,
26321,Grantsville (Utah),National polutant discharge eleimination system permits,1985-,Chronological by year,"These are permits issued under the Clean Water Act permitting the discharge of specific pollutants under controlled conditions (40 CFR 122.28 (2008)). This applies to municipalities with a population of 100\,000 or greater.",Permanent. Retain for 2 year(s),Public,
26306,Grantsville (Utah),Insurance policy files,1990-,Chronological by year,These are insurance policy contracts between the municipality and private insurers.,Retain for 15 year(s),Public,
26324,Grantsville (Utah),Interlocal agreements,1934-,Alphabetical by name,"These are agreements between the county and municipalities within the county to provide public works services. They include date\, city's name\, provisions of the agreement\, payments to be made\, and signatures of the city and county representatives.",Permanent. Retain for 6 year(s),Public,
26318,Grantsville (Utah),Planning study reports,1990-,Chronological by year,"These are research based reports completed in-house or by outside consultants on specific planning problems or conditions. They may be adopted as an amendment to the master plan. These reports provide needed information on specific issues (i.e.\, housing needs\, transportation\, geologic concerns). These reports may include recommendations and may be an extension of the master plan.",Permanent. Retain for 2 year(s),Public,
26343,Sevier County. Probate Court,Elsinore townsite book,1888-1889.,Numerical by statement number,"This book includes town lot claims from Elsinore residents. Townsite lots in Utah were originally distributed by the Mormon Church. The Federal government later authorized county probate courts to validate ownership. Information in each entry includes lot number\, location\, and evidence that the claiming party was entitled to a deed.,These are city maps and plats for surveys and maintenance of city property and facilities. They are used for research purposes by the public\, other city departments\, and title companies. They include townships and range\, rights-of-way\, monument markers\, lot measurements\, street names\, centerline measurements\, blocks\, and subdivision names.",,Public,1 microfilm reel
26323,Grantsville (Utah),Survey drawings,1990-,Chronological by year,"These are drawings of new surveys and resurveys of parcels of property containing horizontal control monuments. They are computed on a state plane grid coordinate and are used as a reference for measurements and deeds research. They include monuments\, state plane grid coordinates\, surveyor's notes\, scale\, legend\, and north point.",Permanent. Retain for 2 year(s),Public,
26348,Salt Lake City (Utah). Department of Community and Economic Development,Residential building plans,1982-,Numerical by permit number,"These are the blueprints and specifications submitted by building contractors or owners when applying for a building permit for the construction of residential buildings. The specifications are compiled by the architect for use by contractor to complete detail work providing type\, grade\, brand of materials to be used and general conditions which govern the methods to be employed. They also identify the temporary facilities\, job cleanup\, security\, time limits\, deadlines\, and responsibilities of the architect\, owner and contractor. They are used for determining code compliance and the enforcement of building codes. They are usually arranged by permit number or address.",Retain for 1 year(s),Public,
26356,Sevier County (Utah). County Commission,Codified ordinances,"1979, 1995.",Chronologically by year published and thereunder numerically by section and title number.,The Sevier County Commission published codified ordinances in 1979 and 1995. Codification means that the county compiled the accumulation of ordinances passed over time and published them in a systematic statement which is organized by topic.,Permanent. Retain until administrative need ends,Public,
26349,Salt Lake City (Utah). Department of Community and Economic Development,Commercial building plans,1982-,Numerical by permit number,"These are the blueprints and specifications submitted by building contractors or owners when applying for a building permit for the construction of commercial\, industrial\, or apartment structures. The specifications are compiled by the architect for use by the contractor to complete detail work providing type\, grade\, brand of materials to be used\, and general conditions which govern the methods to be employed. They also identify the temporary facilities\, job cleanup\, security\, time limits\, deadlines\, and responsibilities of the architect\, owner and contractor. They are used for determining code compliance and the enforcement of building codes. They are usually arranged by permit number or address.",Retain for 7 year(s),Public,
26358,Sevier County (Utah). County Commission,General plan,1998.,none,"These are comprehensive plans for county development adopted by the county commission. ""Each county shall prepare a comprehensive general plan for: (a) the present and future needs of the county; and the growth and development of the land within the county or any part of the county"" (UCA 17-27-301 [1995]). ""The planning commission shall make and recommend to the [county commission] a proposed general plan for the area within the county"" (UCA 17-27-302 [1995]). The plans serve as a guide for decision-making on re-zoning and other planning proposals and as the goals and policies of counties attempting to guide land use in local jurisdictions. The plans include ""planning commission's recommendations for the development of the territory covered by the plan\, and may include\, among other things: (a) a land use element; (b) a transportation and circulation element; (c) an environment element; (d) a public service and facilities rehabilitation\, redevelopment\, and conservation element; (f) an,economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the county considers appropriate"" (UCA 17-27-302 [1995]). The plan may also include maps\, plats\, and charts.",,Public,1 microfilm reel
26404,Salt Lake City (Utah). Department of Finance,"Requisitions, Summary Sheets, Change Orders",1982-,"Chronological by year, thereunder numerical by case number","This record tracks purchases made by entities of Salt Lake City Corporation of materials\, equipment and services. The record is used to request the purchase of materials\, equipment\, or services by department personnel. Information included is date\, department and requisition number\, type of requisition\, special condition code\, vendor name\, ship to code\, contact and phone number\, item number\, product code\, description of merchandise\, quantity\, estimated cost\, and any attached documentation including change orders.",Retain for 4 year(s),Public,
26420,Salt Lake City (Utah). Division of Building Services and Licensing,Residential building plans,1981-,"Chronological by year, thereunder numerical by permit number","These are the blueprints and specifications submitted by building contractors or owners when applying for a building permit for the construction of residential buildings. The specifications are compiled by the architect for use by contractor to complete detail work providing type\, grade\, brand of materials to be used and general conditions which govern the methods to be employed. They also identify the temporary facilities\, job cleanup\, security\, time limits\, deadlines\, and responsibilities of the architect\, owner and contractor. They are used for determining code compliance and the enforcement of building codes. They are usually arranged by permit number or address.",Retain for 1 year(s) after expiration of permit or license,Public,
26391,Gunnison (Utah),Resolutions,1985-,Chronological by year,"These are formal statements of a decision\, or expression of opinion put before or adopted by the city council. They may perform the same function as an ordinance. Resolutions may include the following: establishing water and sewer rates\, charges for garbage collection and fees charged for municipal services\, establishing policies and guidelines\, and regulating the use and operation of municipal property (UCA 10-3-717 (1997)).",Permanent. Retain until administrative need ends,Public,2 microfilm reels
26407,Salt Lake City (Utah). Department of Information Management Services,Working papers,1983-2016.,"Chronological by year, thereunder alphabetical by name","These are project background records\, such as studies\, analyses\, notes\, drafts\, and interim reports.",Retain for 5 year(s),Public,
26416,Salt Lake City (Utah). City Recorder,Appointments of committee members and appointed officials,1981-,"Chronological by year, thereunder numerical by file number","These files document the appointment of persons to advisory boards and committees established by the City Council or Mayor\, usually by resolution\, or policy and procedure. These files may include letters of recommendation\, letters of appointment\, resumes\, and related correspondence.",Permanent. Retain for 5 year(s),Public,
26425,Salt Lake City (Utah). City Recorder,Government records access and management act access request,1997-,"Chronological by year, thereunder numerical by file number","These request forms document individuals seeking access to municipal records as provided under UCA 63-2-204 (1997). They include requester's name\, address\, telephone number; date; record requested; date request received; whether access provided or denied; and date responded.",Retain for 1 year(s),Public,
26433,Daggett County (Utah). County Auditor,Board of equalization minutes,1996-,Chronological,"These are the minutes of the Board of Equalization. The County Commission serves as the Board of Equalization determining tax relief measures in the county. The minute books are not a recording of the proceedings of the board meetings\, but rather a list of the decisions affecting taxation (both abatements and increases) made by the board. It is used to document the tax abatements given by the board to the indigent\, the aged\, the disabled (and their widows)\, and veterans (and their widows). Includes the book\, page\, line numbers\, and letters of the assessment roll\, the name of the person\, lots affected\, a description of the property affected (block or section\, plat\, township\, and range)\, the amount abated or increased (the assessed value of the estate\, improvements\, and personal property)\, the total amount abated\, and any relevant remarks.",Retain permanently,Public,
26455,Moroni (Utah),City hall account book,1867-1885.,Chronological by first date of individual contribution,"The Moroni City Hall account book apparently documents individual contributions to the construction of city hall. It lists individual contributions in construction labor\, cash\, building materials and use of teams and equipment. It also lists income from hall rental. Some Individual entries are tied to ""General Tithing Office in account with Moroni City.""",Permanent. Retain until administrative need ends,Public,
26457,Wasatch County (Utah). County Recorder,Abstracts index,1875-1906.,Alphabetical by surname,The abstract index provides reference to entries in the abstract books by providing line and page numbers in the abstracts where individual names are found. Abstract books provide the history of property ownership for individual parcels of land.,,Public,
26477,Fountain Green (Utah),Ordinances,1900-,Chronological by year,"These books contain the legislative action of city council to regulate\, require\, prohibit\, govern\, control\, or supervise any activity\, business\, conduct\, or condition authorized by UCA 10-3-701 to 715 (1997). An ordinance includes a number\, a title\, preamble\, an ordaining clause\, the body or subject of ordinance\, when applicable\, penalty of violation\, effective date\, signature of mayor or acting mayor\, and municipal seal.",Permanent. Retain until administrative need ends,Public,2 microfilm reels
26500,Deweyville (Utah),Zoning ordinances,1973-,Chronological by year,"These ""land use and development"" ordinances provide standards for development for ""land use and development"" within the municipality. They have been approved by both the planning commission and the city commission. ""The planning commission shall prepare and recommend to the [city commission] a proposed zoning ordinance and maps . . . The [city commission] shall hold a public hearing on the proposed zoning ordinance . . . After public hearing\, the [city commission] may (a) adopt the ordinance as proposed; (b) amend zoning ordinance and adopt or reject the zoning ordinance as amended; or (c) reject the ordinance"" (UCA 10-9-402 (1995)).",Retain permanently,Public,1 microfilm reel
26520,Ephraim (Utah),Incorporation papers,1876-,Chronological by date,"These files contain the constitution\, bylaws and all amendments to city charters approved by the State Legislature (Constitution of Utah\, Article XI\, Section 5).",Permanent. Retain until administrative need ends,Public,1 microfilm reel
26533,Woodruff (Utah),General plan,1980-,Chronological by year,"These are comprehensive plans for municipal development adopted by the city commission. ""Each municipality shall prepare and adopt a comprehensive\, long-range general plan for present and future needs of the municipality; growth and development of the land within the municipality or any part of the municipality"" (UCA 10-9-301(1) (1997)). ""The planning commission shall make and recommend to the [city commission] a proposed general plan for the area within the municipality"" (UCA 10-9-302(1)(a) (1997)). The plans serve as a guide for decision-making on rezoning and other planning proposals and as the goals and policies of municipalities attempting to guide land use in local jurisdictions. The plans include ""planning commission's recommendations for the development of the territory covered by the plan\, and may include\, among other things: (a) a land use element; (b) a transportation and circulation element; (c) an,environmental element; (d) a public service and facilities element; (e) a rehabilitation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality considers appropriate"" (UCA 10-9-302(2) (1997)). The plan may also include maps\, plats\, and charts.",Retain permanently,Public,1 microfilm reel
26527,Mayfield (Utah),General plan,1997-,Chronological by year,"These are comprehensive plans for municipal development adopted by the city commission. ""Each municipality shall prepare and adopt a comprehensive\, long-range general plan for present and future needs of the municipality; growth and development of the land within the municipality or any part of the municipality"" (UCA 10-9-301(1) (1997)). ""The planning commission shall make and recommend to the [city commission] a proposed general plan for the area within the municipality"" (UCA 10-9-302(1)(a) (1997)). The plans serve as a guide for decision-making on rezoning and other planning proposals and as the goals and policies of municipalities attempting to guide land use in local jurisdictions. The plans include ""planning commission's recommendations for the development of the territory covered by the plan\, and may include\, among other things: (a) a land use element; (b) a transportation and circulation element; (c) an environmental element; (d) a public service and facilities element; (e) a,rehabilitation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality considers appropriate"" (UCA 10-9-302(2) (1997)). The plan may also include maps\, plats\, and charts. This general plan is of Sanpete County -1997",Permanent. Retain until administrative need ends,Public,1 microfilm reel
26551,Judicial Council. Board of Juvenile Court Judges. Juvenile Court (Seventh District),Register of actions,1907-1913.,Chronological,The register of actions lists chronologically all actions taken in each specific case.,Permanent. Retain until administrative need ends,,
26568,South Valley Water Reclamation Facility (Utah),Construction project files,1979-,"Numerical by project number, thereunder chronological by date.","These project files document the planning\, design\, and construction of municipally-owned facilities\, structures or systems. They are also used for budget planning and litigation research. They include correspondence\, copies of agreements\, engineer's personal notes\, guarantees and warranties\, testing reports\, reports (daily\, weekly\, monthly)\, and permits to work in the public way for municipality projects such as street drains\, curb and gutter\, sidewalk\, paving extensions\, street construction and repairs to additions to city buildings.",Permanent. Retain until administrative need ends,Public,
26571,District Court (Third District),U.S. Commissioner's docket books,1885-1896.,Chronological.,This series contains various docket books created by assorted U.S. Commissioners with jurisdiction in the Salt Lake City area.,,Public,
25946,Davis County (Utah). Health Department. Nursing Division,Targeted case management files,2001-2012.,Alphabetical by surname,"Targeted case management files are required by 42USC1396(g)(2002). This program is only for Medicaid recipients\, and is designed to assist Medicaid infants from birth to three years to access needed medical\, social\, educational\, and other services. Cases are managed by registered nurses through home visits. The nurse addresses growth and development issues and coordinates the services among all agencies and providers involved. Information gathered is primarily about the infant\, however\, some information is gathered on parents and siblings. The Medicaid number is used for billing purposes.",,Private,
25928,Department of Corrections,Department offender document management system,2005-,Numerical by offender number,"This document management system is designed to provide consolidated document collection of offender data by the separate divisions within the Department. It also provides document storage\, retrieval and access of information on a particular offender or topic. The system supplements the offender history and may be used to support non-offender related administrative functions as well.",Retain for 7 year(s),Protected,
25951,Utah County (Utah). Probate Court,Minute books,"1861-1876, 1885-1896.",Chronological by date,These minutes of the county probate court deal primarily with the settlement of estates.,,Public,
25961,Utah County (Utah). Justice of the Peace : Colton Precinct,Justice docket,1897-1902.,Chronological by date.,"The Colton Precinct docket book\, originally the Pleasant Valley Precinct docket book documents actions in cases heard before the Colton Justice of the Peace including loitering and other misdemeanors. Not many entries were made.",,Public,
26027,Utah Counties Indemnity Pool (Utah),Underwriting records,1992-,Alphabetically by county and thereunder chronologically by date,"Underwriting records contain financial data and information about member exposures such as values of buildings\, automobiles and all other member property\, complete lists of member expenditures\, etc. This information is used to market the annual excess/reinsurance policies and to establish the rating structure and rates for member's annual contributions.",Retain for 15 year(s),Protected,
26026,Utah Counties Indemnity Pool (Utah),Claims-made insurance policies,1992-,Alphabetically by county thereunder chronologically by date,"These records contain copies of claims-made excess\, joint purchase and reinsurance insurance policies. These policies designate what is covered and what is excluded. A claims-made policy requires that the claim be presented to the insurance company during the policy period.",Retain for 15 year(s),Protected,
26036,Orem (Utah). City Council,Garnishment records,1919-,Chronological by date,Records of garnishments for debts owed by employees which are attached to employees' earnings.,Retain for 3 year(s) after resolution of issue,Private,
26129,Department of Health and Human Services. Division of Substance Use and Mental Health. State Hospital,Medical Executive Committee Leadership Group meeting records,1997-,Chronological by date of meeting.,"The Medical Executive Committee Leadership Group is charged with oversight of the care\, treatment\, and services provided by the medical staff\, including practitioners with privileges. Minutes document discussions of proposed revisions to the Medical Staff Bylaws and updates to hospital policies and procedures\, as well as discussions about applicants for medical staff membership and/or clinical privileges. In addition to the approved minutes\, records include recommendations from the Performance Improvement Council\, meeting agendas\, and all supplemental materials used for discussion\, which may contain patient medical information.",Permanent. Retain for 5 year(s),Public,
26204,Salt Lake City Mosquito Abatement District (Utah),Income tax exemption and withholding files,1966-,Chronological by year,"These files contain forms for individual employee's exemptions and withholding taxes. Includes withholding tax exemption certificates\, such as IRS form W-4 and similar tax exemption forms.",Retain for 3 year(s) after superseded,Private,
26212,Salt Lake City Mosquito Abatement District (Utah),Income tax exeptions & withholding,1970-,Alphabetically by name,"These files contain forms for individual employee's exemptions and withholding taxes. Includes withholding tax exemption certificates\, such as IRS form W-4 and similar tax exemption forms.",Retain for 3 year(s) after superseded,Private,
26201,Salt Lake City Mosquito Abatement District (Utah),Workers' Compensation Claim Forms,1966-,chronological by year,"All records about on-the-job injuries or job related disabilities\, regardless of whether claims for compensation were made. See UCA 34A-2 for Workers Compensation Act",Retain for 75 year(s),Private,
26216,Salt Lake City Mosquito Abatement District (Utah),Check copy files,1960-,Chronological by year,These are facsimile or photocopies of checks issued and are maintained solely as a quick reference source. If documentation is attached see Accounts payable.,Retain for 1 year(s),Public,
26270,Granite School District (Utah). Woodrow Wilson Elementary School,Woodrow Wilson elementary school student cumulative cards,1930-1979.,alphabetical,"These cards are maintained in the school's office on all enrolled students. They are used to document a student's school participation. Personal information includes the name of the student and parents/guardians\, address\, and telephone number. Recorded information includes test scores\, health evaluation\, IQ score\, etc.",,Private,
26305,Grantsville (Utah),Disaster planning files,1990-,Chronological by year,"These files are used to prepare city-wide plans for action to address emergency conditions (e.g. fire\, flood\, earthquake\, and other disasters). They include studies and evaluations undertaken by the municipality\, and the completed disaster plan.",Permanent. Retain for 2 year(s),Public,
26272,Granite School District (Utah). Woodrow Wilson Elementary School,Woodrow Wilson elementary school student and faculty photograph albums,1975-1983.,Chronological.,"These are albums containing photographs taken annually of the school's students\, teachers\, and school activities. They document the school's student body.",,Public,
26307,Grantsville (Utah),Building permit files,1977-,Chronological by year,"These permits are issued as official building authorization for a variety of actions (construction\, demolition\, the installation of plumbing\, electrical or mechanical equipment\, and the placement of barricades). They contain inspection requests\, inspection reports\, certificates of occupancy\, and any pertinent information relating to the project. They may also contain water source\, sewer system\, flood plain\, and tank certificates.",Permanent. Retain for 2 year(s),Public,
26328,Grantsville (Utah),Preliminary plan reports for RDA,1990-,Alphabetical by name,"These are reports required to be completed by the agency on proposed projects. The agency ""may select one or more project areas comprising all or part of the proposed survey area and formulate a preliminary plan for the redevelopment or economic development of each project area in cooperation with the planning commission of the community"" (UCA 17A-2-1206) (1997)). The plans must include a description of the boundaries of the project area containing a ""general statement on land uses\, layout of principle streets\, population densities and building intensities and standards proposed as the basis for the development of the project area."" The plans must also show how the ""purposes of the act would be attained by such redevelopment"" and ""shows how redevelopment conforms to the master or general community plan"" (UCA 17A-2-1207 (1997)).",Permanent. Retain for 2 year(s),Public,
26317,Grantsville (Utah),Adopted master plans,1990-,Chronological by year,"These are comprehensive plans for municipal development adopted by the city commission. ""Each municipality shall prepare and adopt a comprehensive\, long-range general plan for present and future needs of the municipality; and growth and development of all or any part of the land within the municipality"" (UCA 10-9a-401(1) (2005)). ""The planning commission shall make and recommend to the [city commission] a proposed general plan for the area within the municipality"" (UCA 10-9a-403(1)(b) (2012)). The plans serve as a guide for decision-making on rezoning and other planning proposals and as the goals and policies of municipalities attempting to guide land use in local jurisdictions. The plans include ""planning commission's recommendations for the development of the territory covered by the plan\, and may include\, among other things: (a) a land use element; (b) a transportation and circulation element; (c) an environmental element; (d) a public service and facilities element; (e) a rehabilit,ation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality considers appropriate"" (UCA 10-91-403 (3) (2012)). The plan may also include maps\, plats\, and charts.",Permanent. Retain for 2 year(s),Public,
26340,Grantsville (Utah),Drawing and diagrams,1995-,Chronological by date,"These are drawings and blueprints of engineering ""as-built"" projects. They are used by the public and city personnel to establish existing information for all city locations. They include drawings of street construction\, sidewalks\, storm drains\, waterlines\, reservoirs\, public facilities\, and other city building projects\, providing date\, legend\, city title\, scale and actual drawings.",Permanent. Retain for 10 year(s),Public,
26359,Mount Pleasant (Utah),Incorporation papers,1868.,Chronological by date,"These files contain the constitution\, bylaws and all amendments to city charters approved by the State Legislature (Constitution of Utah\, Article XI\, Section 5).",,Public,1 microfilm reel
26369,Washington Terrace (Utah),Public works construction project files,1958-,Chronological by year,"These project files document the planning\, design\, and construction of municipally-owned facilities\, structures or systems. They are also used for budget planning and litigation research. They include correspondence\, copies of agreements\, engineer's personal notes\, guarantees and warranties\, testing reports\, reports (daily\, weekly\, monthly)\, and permits to work in the public way for municipality projects such as street drains\, curb and gutter\, sidewalk\, paving extensions\, street construction and repairs to additions to city buildings.",Permanent. Retain for 13 year(s),Public,
26405,Salt Lake City (Utah). Department of Information Management Services,Labor management relationship files,1983-2016.,Chromological by date,"These files document the relationship between municipal management and employee unions or associations. They include correspondence\, memoranda\, and reports.",Retain for 5 year(s),Public,
26414,Salt Lake City (Utah). City Recorder,Election returns,1981-,Chronological by election date,These are books of tabulations counted by the election judges. They serve as the official tally of votes for municipal elections.,Retain for 22 month(s),Public,
26422,Salt Lake City (Utah). Division of Building Services and Licensing,Public building plans (Municipal and County),1981-,"Chronological by year, thereunder numerical by permit number","These are the blueprints and specifications submitted by building contractors or government agencies applying for a building permit for the construction of government buildings. The specifications are compiled by the architect for use by the contractor to complete detail work providing type\, grade\, brand of materials to be used\, and general conditions which govern the methods to be employed. They also identify the temporary facilities\, job cleanup\, security\, time limits\, deadlines\, and responsibilities of the architect\, contractor\, and government agency. They are used for determining code compliance and the enforcement of building codes. The plans are usually arranged by permit number or address.",Retain permanently,Public,
26439,Holladay (Utah),Payroll register files,1999-,"Chronological by year, there under alphabetical by name","This register is a numerical listing by check number and agency codes of all payroll checks issued by the municipality. It includes code\, date\, warrant number\, name of employee\, social security number\, types and amounts of individual deductions\, and may include hourly rate\, and number of hours worked. Though this register is frequently used to reference specific payroll checks\, it might be the only record of employee salaries and would then serve the same retirement purpose as the Employee earnings history files.",Retain for 65 year(s) or until separation,Private,
26474,Fairview (Utah),General plan,2001-,Chronological by year,"These are comprehensive plans for municipal development adopted by the city commission. ""Each municipality shall prepare and adopt a comprehensive\, long-range general plan for present and future needs of the municipality; growth and development of the land within the municipality or any part of the municipality"" (UCA 10-9-301(1) (1997)). ""The planning commission shall make and recommend to the [city commission] a proposed general plan for the area within the municipality"" (UCA 10-9-302(1)(a) (1997)). The plans serve as a guide for decision-making on rezoning and other planning proposals and as the goals and policies of municipalities attempting to guide land use in local jurisdictions. The plans include ""planning commission's recommendations for the development of the territory covered by the plan\, and may include\, among other things: (a) a land use element; (b) a transportation and circulation element; (c) an,environmental element; (d) a public service and facilities element; (e) a rehabilitation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality considers appropriate"" (UCA 10-9-302(2) (1997)). The plan may also include maps\, plats\, and charts.",Permanent. Retain until administrative need ends,Public,1 microfilm reel
26471,Fairview (Utah),Zoning ordinances,1980-,Chronological by year,"These ""land use and development"" ordinances provide standards for development for ""land use and development"" within the municipality. They have been approved by both the planning commission and the city commission. ""The planning commission shall prepare and recommend to the [city commission] a proposed zoning ordinance and maps . . . The [city commission] shall hold a public hearing on the proposed zoning ordinance . . . After public hearing\, the [city commission] may (a) adopt the ordinance as proposed; (b) amend zoning ordinance and adopt or reject the zoning ordinance as amended; or (c) reject the ordinance"" (UCA 10-9-402 (1995)).",Permanent. Retain until administrative need ends,Public,1 microfilm reel
26547,Sigurd (Utah),General plan,2004-,Chronological by year,"These are comprehensive plans for municipal development adopted by the city commission. ""Each municipality shall prepare and adopt a comprehensive\, long-range general plan for present and future needs of the municipality; growth and development of the land within the municipality or any part of the municipality"" (UCA 10-9-301(1) (1997)). ""The planning commission shall make and recommend to the [city commission] a proposed general plan for the area within the municipality"" (UCA 10-9-302(1)(a) (1997)). The plans serve as a guide for decision-making on rezoning and other planning proposals and as the goals and policies of municipalities attempting to guide land use in local jurisdictions. The plans include ""planning commission's recommendations for the development of the territory covered by the plan\, and may include\, among other things: (a) a land use element; (b) a transportation and circulation element; (c) an,environmental element; (d) a public service and facilities element; (e) a rehabilitation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality considers appropriate"" (UCA 10-9-302(2) (1997)). The plan may also include maps\, plats\, and charts.",Permanent. Retain until administrative need ends,Public,1 microfilm reel
26583,Kane County (Utah). Building Inspection,Residential building plans,2000-,Alphabetical by surname,"This series contains the blueprints and specifications which contractors or owners submit to the county when applying for residential building construction permits. Contractors use these specifications to complete detail work and to identify the type\, grade\, and brand of materials to be used in construction. Building plans also specify the responsibilities of project architects\, owners\, and contractors in areas such as deadlines\, job cleanup\, security\, and the construction of any temporary facilities. The county uses the building plans to enforce building code compliance.",Retain for 6 month(s) after end of project or program,,
27187,South Valley Water Reclamation Facility (Utah),Safety training records,1999-,alphabetical by type of training,"These files include safety meeting agendas\, notes\, minutes\, reference materials\, and attendance logs. They are maintained by our Safety/Security Coordinator.",Retain for 2 year(s),Public,
27201,Department of Health and Human Services. Division of Child and Family Services. Beaver Office,Medical eligibility case files,1995-,Chronological thereunder alphabetical by client surname,"These files document the client history of individuals who have applied for\, are eligible for\, or are receiving medical assistance through an interstate compact agreement. Files may include the following documents: Interstate Compact Agreement\, verification of federal (Title IV-E) or state funded eligibility\, Social Security number\, birth certificate\, insurance coverage\, SSI/SSA verification\, and annual Medicaid review and recertification forms. ICPC cases contain adoption subsidy agreements and adoption decrees. ICPC cases contain state custody court orders.",Retain for 5 year(s),Private,
27169,Department of Health and Human Services. Division of Child and Family Services. Ogden Office and Northern Region Administration,Medical eligibility case files,2003-,Chronological thereunder alphabetical by client surname,"These records contain unique information in rough notes or drafts assembled or created and used to prepare or analyze other documents. The information adds proper understanding to the formulation and execution of policies\, decisions\, actions\, or responsibilities.",Retain for 5 year(s) after case is closed,Private,
27188,South Valley Water Reclamation Facility (Utah),Solids disposal waste manifests,2000-,Chronologically,"These are copies of manifests reflecting the solid waste disposed at landfill sites. Manifests are collected and data from then is used in various other reports. Information on the manifests includes the manifest number\, date\, gross weight\, tare weight\, net weight\, driver name\, and truck number.",Retain for 3 year(s),,
27186,South Valley Water Reclamation Facility (Utah),Pretreatment user files,1988-,alphabetically by category thereunder alphabetically by user name,"The pre-treatment user files include all of the information necessary to monitor\, report and bill pre-treatment users. Documents include the application for permit\, permit\, annual reports\, sampling reports\, invoices\, copies of checks\, best management plans\, correspondence\, notices\, and any other related information. These files are maintained according to requirements outlined in CFR 403.12.",Retain for 3 year(s),Exempt,
27209,Salt Lake City (Utah). Department of Information Management Services,Environmental planning and study reports,1990-,Alphabetical by project name thereunder chronological by date,"These are research based reports completed in-house or by outside consultants on specific planning problems or conditions. They may be adopted as an amendment to the master plan. These reports provide needed information on specific issues (i.e.\, housing needs\, transportation\, geologic concerns). These reports may include recommendations and may be an extension of the master plan.",Permanent. Retain for 5 year(s),Public,
27246,State Mental Hospital,Biennial reports,1896-1940.,Chronological,,,,
27254,Utah State Tax Commission. Processing Division,Beer destruction files,2004-,Chronological,"These records include originals of beer destruction certificates. The certificates are used to claim a refund of taxes on unsaleable beer that has been destroyed. Information may include distributor's name and address\, federal ID number\, business and product descriptions\, and quantity of beer destroyed.",Retain for 1 year(s) after end of project or program,Private,
27288,Department of Health and Human Services. Division of Child and Family Services,Management Information System (SAFE) Files,1970-,"Chronological, then alphabetical by project name",These are records kept pursuant to 45 CFR 74.53. They are subject to audit by the federal government. Records include contractor provider weekly time sheets and specifications of services provided.,Retain for 50 year(s),Public,
27298,Stansbury Park Improvement District (Utah),Resolutions,1971-,Chronological,"These are formal statements of a decision\, or expression of opinion put before or adopted by the city council. They may perform the same function as an ordinance. Resolutions may include the following: establishing water and sewer rates\, charges for garbage collection and fees charged for municipal services\, establishing policies and guidelines\, and regulating the use and operation of municipal property (UCA 10-3-717 (1997)).",Permanent. Retain until administrative need ends,,
27320,Carbon County (Utah). Geographic Information System,Water bodies records,1995-,Numerical by year,"These geospatial records pertain to the water bodies located in Carbon county. These include: streams and lakes.,These geospatial records contain information pertaining to the hydrologic features located in Utah counties. These are lakes\, streams\, ponds\, and watersheds.",Permanent. Retain until superseded,Public,
27312,Department of Health and Human Services. Division of Child and Family Services,Constituent services case files,1999-,Alphabetical by client surname,"These records are investigations initiated by the constituent services representative of the division and/or private citizens.They are conducted to determine if ""...an act or omission committed by the Division [of Child and Family Services (DCFS)] with respect to a particular child is contrary to statute\, rule\, or policy; places a child's health or safety at risk; is made without an adequate statement of reason; or is based on irrelevant\, immaterial\, or erroneous grounds\,"" (UCA 62A-4a-208 (3)(2001)). Information includes name of person(s)\, policy\, or procedure being investigated; dates investigation began and closed; allegations; detail of possible improprieties; name of investigator; validation or invalidation of charges; and recommendation of the investigator and ombudsman. May also include witness statements\, portions of Child Protective Services (CPS) case file\, and medical information.",Retain for 5 year(s) after case is closed,Private,
27338,Department of Transportation. Engineering and Operations. Project Development,Financial screenings,2000-,Alphabetical by name of consultant,These records are financial profiles of various consulting firms. They contain private and protected information.,Retain for 3 year(s),Protected,
27308,Carbon County (Utah). Geographic Information System,County boundary records,1995-,Numerical by year,"This geospatial record contains information on the boundary of Carbon County\, Utah.,These geospatial records of administrative boundaries include county\, municipal\, precinct\, tax districts\, subdivisions\, and other important countywide boundaries.",Permanent. Retain until superseded,Public,
27318,Carbon County (Utah). Geographic Information System,Flood zones records,1995-,Numerical by year,"These geospatial records pertain to the flood zones in Carbon County. Flood zones are geographic areas defined by the level of flood risk. Zones reflect the severity or type of flooding in an area.,These geospatial records contain information pertaining to the hydrologic features located in Utah counties. These are lakes\, streams\, ponds\, and watersheds.",Permanent. Retain until superseded,Public,
27326,Carbon County (Utah). Geographic Information System,Water well records,1995-,Numerical by year,"These records pertain to the water well locations in Carbon county.,These geospatial records contain information pertaining to the utilities found in Utah counties. These may include telephone infrastructure\, electricity transmission lines\, storm sewer pipes\, and septic tanks.",Permanent. Retain until superseded,Public,
27324,Carbon County (Utah). Geographic Information System,Address records,1995-,Numerical by year,"These geospatial records pertain to the address grids in Carbon county.,These geospatial records contain information pertaining to geodetic networks and control points. They include latitude and longitude coordinates.",Permanent. Retain until superseded,Public,
27341,Department of Health and Human Services. Division of Substance Use and Mental Health. State Hospital,Satisfaction questionnaires,2000-,Chronological by date of survey,"These records are surveys conducted by Utah State Hospital for the purpose of collecting information to improve relations between the hospital and employees\, patients\, and families of patients. Information gained through the survey is used to improve services. Information includes the survey questions and answers received.",Retain for 5 year(s),,
27349,West Valley City (Utah). Community & Economic Development,Permitted and conditional use files,1961-,Numerical by file number which is also chronological,"These files document the application for conditional use permits. These permits allow for the construction of buildings on the condition that impacts on neighborhoods are mitigated. They include the original application\, blueprint drawings\, investigative reports\, planning commission decisions\, cash receipts\, and related correspondence.",Permanent. Retain for 40 year(s),Public,4.00 cubic feet
27351,West Valley City (Utah). Community & Economic Development,Board of adjustment files,1980-,Chronological within separate file types,These case files document the zoning activities of the Board of Adjustment. They are used to document the cases brought before the Board of Adjustment and its decisions. They contain the original application; findings and order; correspondence; and any exhibits such as plot plans or elevations.,Permanent. Retain for 40 year(s),Public,
27380,Kanab (Utah),Zone change records,1964-,Chronological by date filed,"Zone change records document requests for zone changes on specific properties in Kanab City. Change requests are considered by the planning commission. Information in the files includes applications\, legal descriptions\, and information about current and proposed land uses. The files may also include maps\, investigative reports\, copies of planning commission minutes\, notice of hearings\, or copies of ordinances.",Permanent. Retain for 30 year(s),,
27417,Timpanogos Special Service District (Utah),Accounts payable,1979-,Alphabetical by vendor name,"These records are used to pay the district's bills and validate budget expenditures. They validate bills that have been paid. The records include copies of checks\, invoices\, purchase orders\, requisitions and receiving reports. Correspondence with vendors and computer generated reports may also be included.",Retain for 4 year(s),Public,
27397,National Guard,Military Human Resource Records,2010-,Alphabetical by surname or numerical by Social Security Number search.,"Complete work history of an individual (excluding medical/psychological information) while employed by the State. Refer to UCA 67-18-1 (2005)\, et seq. and DHRM rules on accessing\, maintaining\, and managing employee personnel files. The employee's personnel file shall be considered a supplement to the DHRM computerized file and shall be subject to the rules governing personnel files. When an employee transfers to another state agency\, the employees's personnel file must be sent to the new agency. The file typically includes applications for employment\, career mobility documents\, Memorandums of Understanding (MOU's)\, Employment Eligibility Certification records\, Form 1-9 and other documents required by the U.S. Citizenship and Immigration Services; employee signed overtime agreements\, personnel actions\, corrective action plans\, notices of disciplinary action\, new employee orientation form checklists\, performance plans and evaluations\, letters of appreciation/commendation\, separation and,leave without pay records\, employee benefits notification forms for PEHP and URS; references\, copies of transcripts\, training certifications or preparations\, copies of items recorded in the DHRM computerized file\, leave and time records; copies of any documents affecting the employee's conduct\, status or salary\, etc.",,Private,
27199,Risk Management Agency,Workers compensation claims files,1993-,"Alphabetical by name of city, thereunder by name of claimant.","This series contains workers' compensation claims for municipality employees insured by URMMA (Utah Risk Management Mutual Association). Records are used to record personal injuries suffered by employees and proscribed medical treatments. Information includes names\, addresses\, Social Security numbers\, medical conditions and prognoses.",Retain for 80 year(s),Public,
27207,"Attorney General's Office. Civil Department. Environment, Health, & Human Services",Private fuel storage LLC case files,1997-,Alphanumerical by type.,"These records are case files of the Private Fuel Storage LLC. The files include information documenting environmental disputes with this spent nuclear fuel facility. The files are segregated from other case files because of their voluminous quantity and long litigation history. Records include the company's license application to the Nuclear Regulatory Commission (NRC) for storage of high level waste on the Skull Valley Goshute Indian Reservation\, Tooele County\, and related technical documents. Records include litigation in the NRC licensing proceeding (Docket No. 72-22) and related judicial appeals. Records include Bureau of Indian Affairs (BIA) documents\, copies of Freedom of Information Act (FOIA) documents\, and copies of Utah State laws concerning high level nuclear waste. Files may also include research notes and general information.",Permanent. Retain for 200 year(s) after case is closed,Protected,
27205,Department of Health and Human Services. Division of Child and Family Services. Roosevelt Office,Medical eligibility case files,1995-,Chronological thereunder alphabetical by client surname,"These files document the client history of individuals who have applied for\, are eligible for\, or are receiving medical assistance through an interstate compact agreement. Files may include the following documents: Interstate Compact Agreement\, verification of federal (Title IV-E) or state funded eligibility\, Social Security number\, birth certificate\, insurance coverage\, SSI/SSA verification\, and annual Medicaid review and recertification forms. ICPC cases contain adoption subsidy agreements and adoption decrees. ICPC cases contain state custody court orders.",Retain for 5 year(s),Private,
27222,Department of Workforce Services. Provo South Employment Center,Workforce Investment Act training files,2000-2012.,Alphabetical by surname.,"These records contain unique information in rough notes or drafts assembled or created and used to prepare or analyze other documents. The information adds proper understanding to the formulation and execution of policies\, decisions\, actions\, or responsibilities.",Retain for 6 year(s) after case is closed,Private,
27195,Department of Health and Human Services. Division of Child and Family Services. Sandy Office and Salt Lake Valley Region Administration,Medical eligibility case files,1995-,Chronological thereunder alphabetical by client surname,"These records contain unique information in rough notes or drafts assembled or created and used to prepare or analyze other documents. The information adds proper understanding to the formulation and execution of policies\, decisions\, actions\, or responsibilities.",Retain for 5 year(s) after case is closed,Private,
27204,Department of Health and Human Services. Division of Child and Family Services. Provo Office and Western Region Administration,Medical eligibility case files,1995-,Chronological thereunder alphabetical by client name,"These records contain unique information in rough notes or drafts assembled or created and used to prepare or analyze other documents. The information adds proper understanding to the formulation and execution of policies\, decisions\, actions\, or responsibilities.",Retain for 5 year(s),Private,
27226,Uintah Transportation Special Service District (Utah),Transportation project files,1989-,,"These records support the agency's function to facilitate and develop the transportation system in the county. Records document engineering and construction projects undertaken by the agency. Information includes contracts for consultants and E-100 construction services\, right-of-way acquisitions as well as final plans\, reports\, and studies. Related correspondence and financial information are also included.,These project files document the planning\, design\, and construction of municipally-owned facilities\, structures or systems. They are also used for budget planning and litigation research. They include correspondence\, copies of agreements\, engineer's personal notes\, guarantees and warranties\, testing reports\, reports (daily\, weekly\, monthly)\, and permits to work in the public way for municipality projects such as street drains\, curb and gutter\, sidewalk\, paving extensions\, street construction and repairs to additions to city buildings.",Permanent. Retain for 3 year(s),Public,
27237,Duchesne County (Utah). County Clerk,Election registration files,1993-,Alphabetical.,"These are four-part printed voter registration forms used to register eligible voters. ""Every person applying to be registered shall complete a registration form"" (UCA 20A-2-104 (2009)). They include the voter's name\, address\, birthdate\, birthplace\, last former address previously registered\, political party (optional)\, signature and sworn statement of person completing form\, and date. ""The county clerk shall retain a copy in a permanent countywide file\, which may be electronic or some other recognized system."" (UCA 20A-2-104(2) (2009).",Permanent. Retain until administrative need ends,,
27256,Utah Transit Authority (Utah),Construction management records,1988-,Numerical by project designation,"Construction management records fully document any Utah Transit Authority construction projects which benefited from federal funding. The files include all information relating to the project\, including but not limited to agreements\, contracts\, letters\, e-mail\, invoices\, certified payroll\, studies\, reports\, minutes\, manuals\, plans\, presentations\, schedules\, permits\, environmental work\, standards\, specifications\, surveys\, drawings\, photos\, videos\, engineering notes\, transmittals\, submittals\, RFPs (response for proposals)\, change orders\, property descriptions\, and warranties.",Permanent. Retain for 100 year(s),Public,
27279,Sandy (Utah). Community Development Department,Building permit files,2005-,Chronological by job date,"These permits are issued as official building authorization for a variety of actions (construction\, demolition\, the installation of plumbing\, electrical or mechanical equipment\, and the placement of barricades). They contain inspection requests\, inspection reports\, certificates of occupancy\, and any pertinent information relating to the project. They may also contain water source\, sewer system\, flood plain\, and tank certificates.",Permanent. Retain for 50 year(s) after expiration of permit or license,,
27322,Carbon County (Utah). Geographic Information System,Contour records,1995-,Numerical by year,These geospatial records pertain to the elevation contour lines of Carbon county. Elevation contour lines depict areas of equal elevation. Contour lines never intersect one another.,Permanent. Retain until superseded,Public,
27323,Carbon County (Utah). Geographic Information System,Soil records,1995-,Numerical by year,These geospatial records pertain to the soil types found in Carbon county.,Permanent. Retain until superseded,Public,
27309,Carbon County (Utah). Geographic Information System,Voting district records,1995-,Numerical by year,"This geospatial record contains information on the voting districts located in Carbon County\, Utah.,These geospatial records of administrative boundaries include county\, municipal\, precinct\, tax districts\, subdivisions\, and other important countywide boundaries.",Permanent. Retain until superseded,Public,
27346,West Valley City (Utah). Community & Economic Development,Temporary use files,1983-,Numerical by file number which is also chronological,"These files document the application for conditional use permits. These permits allow for the construction of buildings on the condition that impacts on neighborhoods are mitigated. They include the original application\, blueprint drawings\, investigative reports\, planning commission decisions\, cash receipts\, and related correspondence.",Permanent. Retain for 21 year(s),Public,
27328,Carbon County (Utah). Geographic Information System,Cadastral corners records,1995-,Numerical by year,"Cadastral Corner coordinates in Carbon County\, Utah\, collected with survey grade accuracy. Purpose To document the location and condition of cadastral corner monuments within Carbon County.",Permanent. Retain for 1 year(s) after superseded,Public,
27359,Department of Health and Human Services. Division of Child and Family Services. Sandy Office and Salt Lake Valley Region Administration,Riverton-Southtowne family case files,2010-,Alphabetical by client surname.,"These files document complete case histories of the Division of Child and Family Services (DCFS) provided to families by the Riverton Neighborhood team. These services include children at risk (CAR)\, clinical casework counseling (CCS)\, counseling individual services (CIS)\, child protective services (CPS)\, custody evaluations\, family preservation (PFP)\, family reunification (PFR)\, in-home services (PSC and PSS)\, interstate compact services (ICPC)\, out of home care (SCF)\, courtesy supervision (SCS)\, and youth services (PYS). These programs are funded by DCFS and/or local discretionary funds. These files will enable the division to monitor the types of services that have been provided to a family and work more effectively in providing new services when required. Information includes family histories\, names\, birth certificates\, social security cards\, court documents\, guardianship orders\, tribal membership certification\, activity logs\, case plans\, video recordings of parent visits with,their children\, psychological progress notes\, personal and family counseling reports\, psychological and psychiatric information\, medical and dental reports\, employment histories\, living conditions\, marital status\, salary information\, collateral agency data\, child abuse and neglect reports\, police reports\, family studies\, health and education records and fees\, medicaid information\, payment records\,release forms\, contracts\, and reference letters.",Retain for 50 year(s),,
27376,Treasurer. Unclaimed Property Division,Travel and transportation files,1998-,Chronological,"These records document payments made to state employees and agencies for the purpose of reimbursing travel\, transportation\, equipment\, service\, training\, and other reimbursable costs. Records include correspondence\, forms\, travel reservations\, travel authorizations\, per diem vouchers\, transportation requests\, hotel reservations\, invoices\, itemized expenses\, and other supporting records used to validate reimbursable expenses.",Retain for 3 year(s),Public,
27386,Bureau of Hazardous Waste Management,Public Meeting notification records,2009-,Chronological by date published,"These documents are used to track Publication of Public Notices and billing information.Documents include letter of authorization to newspaper to publish the notice; invoice from the newspaper giving date of the invoice\, the name of the newspaper that published the notice\, the size of the advetisement\, the ad number\, a description of the ad\, the date published\, and the amount due; and an affidavit of publication giving the name and signature of the newspaper's employee certifying that the ad was published\, the date of publication and a clipping of the ad.",Retain for 1 year(s),Public,
27392,Department of Public Safety. Highway Patrol. Safety Inspection Section,Safety Inspection Advisory Council hearing files,1996-2002.,Numerical by case number.,"These files document the meetings of the Safety Inspection Advisory Council. The council is composed of seven members and hears appeals of administrative actions regarding the suspension or revocation of safety inspection permits and safety inspector certificates. The council advises the division on interpretation\, adoption\, and implementation of motor vehicle safety inspection standards\, and on other motor vehicle safety inspection issues as requested by the superintendent. Information includes appeals\, notices of administrative hearings\, findings of fact and decree\, subpoenas\, final decisions\, correspondence\, agenda\, minutes\, and other relevant information.",Permanent. Retain for 5 year(s),Public,
27394,West Jordan (Utah),Planning and zoning case files,1970-,Numerical,"Planning and zoning case files include all aspects of the city's planning and zoning function. These files include applications\, supporting documentation\, copies of minutes\, records of decision for conditional use permits\, re-zoning and land use amendments\, site plans\, subdivision reviews\, adopted Master Plan amendments\, zoning ordinance amendments\, street/alley vacating records\, and other miscellaneous planning actions.",Permanent. Retain for 53 year(s),Public,
27398,Davis County (Utah). Health Department. Environmental Health and Laboratory Division,Bay area refuse disposal studies,1976; 1999-,Roughly chronological by date of study,"These records document compliance with state and federal standards to ensure proper disposal of refuse and protection of ground water. These records were kept to monitor the Bay Area Refuse Disposal facility and to ensure that ground water was adequately protected. The files contain reports completed according to the ground water monitoring schedule contained in the landfill permit. They include the sampler's name\, date samples were taken\, well locations\, quality control and chain of custody documents\, analytical results\, statistical analysis results\, comments and signature. This series also contains maps\, aerial renditions of area\, notes\, and correspondence. The BARD (Bay Area Refuse Disposal) facility was discontinued in 1999.,This is a report completed according to the groundwater monitoring schedule contained in the landfill permit. Includes samplers name\, date samples were taken\, well locations\, quality control and chain of custody documents\, analytical results\, statistical analysis results\, comments and signature.",Retain permanently,Public,
27415,Wendover (Utah),City Attorney Files,2010-,Chronological by year and thereunder numerical by box number,"These case files document significant civil court cases in which the municipality is a party or represents the interests of the State of Utah. They include case number\, plaintiff\, defendant\, nature of case\, attorney's notes\, related correspondence\, and final verdict. This information is largely duplicated in court files and could be weeded after the case is closed.",Retain for 10 year(s),Protected,
26601,Sanpete County (Utah). Probate Court,Probate record books,1885-1897.,Chronological.,"The Sanpete County Probate Court recorded the standard actions taken in probate matters in three separate bound volumes: Guardians Record\, Will Record\, and Administrator's Record. In each book preprinted forms were filled out to describe the actions taken. Estate settlements for persons who died intestate were recorded in Book 1\, Administrator?s Record. Guardianship cases were recorded in Book 2\, Guardian?s Record. And estate settlements for persons whose estates were probated according to the terms of a will were recorded in Book 3\, Will Record. Standardized forms describe the basic orders\, decrees\, oaths and letters associated with the settlement of the estate or guardianship appointment. Book 3\, Will Record includes the probate of wills for only eight individuals: Niels C. Jensen\, Ole P. Larsen\, Peter Hansen\, John E. Metcalf\, Soren C. Hansen\, and Christopher Bernard Hansen. The Guardianship and Administrator Record Books contain a few more records.",Permanent. Retain until administrative need ends,Public,1 microfilm reel
26602,Midvale (Utah). Midvale Police Department,Internal affairs case files,1995-,Chronological by date filed.,"These records track the investigation of citizen complaints against police officers. They include citizen statements\, investigative findings\, and reports about actions taken by the department. Such actions could be disciplinary actions against an officer or evaluations of department policies or procedures. When complaints result in any action taken against an employee the records will be moved from this series to the employee's personnel file.",Retain for 3 year(s) after case is closed,,
26647,Provo City School District (Utah),District injury reports,1999-,Alphanumerical,This series contains injury reports related to both students and employees. These reports are used for documenting injury cases for both risk management purposes as well as worker compensation purposes.,Retain for 7 year(s),Private,
26640,Brigham City (Utah). Public Works Department,Building permits,1960-,Chronological by date filed.,"These permits are issued as official building authorization for a variety of actions (construction\, demolition\, the installation of plumbing\, electrical or mechanical equipment\, and the placement of barricades). They contain inspection requests\, inspection reports\, certificates of occupancy\, and any pertinent information relating to the project. They may also contain water source\, sewer system\, flood plain\, and tank certificates.",Permanent. Retain for 10 year(s),Public,6.00 cubic feet
26736,Sanpete County (Utah). Justice of the Peace : Gunnison,Justice dockets,1897-1937.,Chronological within sections for criminal and civil.,"These justice dockets document both civil cases and misdemeanors heard by the justice of the peace. Information about each case in the dockets includes name of the justice of peace\, names of plaintiff and defendant\, a description the complaint\, date heard\, summary of decision and any penalty imposed\, and a signature of the justice of peace.",,Public,
26718,Cache County (Utah). County Sheriff,Misdemeanor case files,2001-,Numerical by case file number,"These case files are created as a result of misdemeanor complaints and investigations by the sheriff's department. They are the central case files for all cases handled by the agency. These files may include the investigative reports\, fingerprint cards\, original arrest reports\, supplemental reports\, warrant copies\, photographs\, correspondence\, court orders\, court dispositions\, pertinent laboratory tests\, copies of booking sheets and arrest reports.",Retain for 5 year(s) after case is closed,,
26735,Sanpete County (Utah). Justice of the Peace : Sterling,Justice dockets,1897-1930.,Chronological,"These justice dockets document misdemeanors heard by the justice of the peace. Information about each case in the dockets includes name of the justice of peace\, names of plaintiff and defendant\, a description the complaint\, date heard\, summary of decision and the penalty imposed\, and a signature of the justice of peace.",Permanent. Retain until administrative need ends,Public,
26714,Sandy (Utah). Administrative Services Department,Deductions and other earnings,2005-,Chronological,"These registers record\, by department code\, amounts deducted from employees' payroll checks. They are used for reference of retirement and other miscellaneous deductions.",Retain for 3 year(s),,
26750,Sanpete County (Utah). Justice of the Peace : Freedom,Justice docket,1897-1914.,Chronological.,"This justice docket documents misdemeanors heard by the justice of the peace. Information about each case in the dockets includes name of the justice of peace\, name of defendant\, a description the complaint\, date heard\, summary of decision and any penalty imposed\, and a signature of the justice of peace.",Permanent. Retain until administrative need ends,Public,
26745,Utah State Tax Commission,Account support files,2007-,Chronological by scan date,"This series contains supporting documents for individual taxpayer's business and income tax accounts and are used to document the status of accounts over time. They may include the following: copies of tax returns\, W2 forms\, tax schedules\, correspondence\, change of address forms\, account corrections\, and extension applications.",Retain for 15 year(s),Private,
26785,Duchesne County (Utah). County Clerk,Oaths of office,1957-,Chronological,"These records are the official oaths of persons elected or appointed to county positions. They are used to verify that oaths are given in accordance with the Utah State Constitution (Art. IV\, Sec. 10). Before entering into the duties of office all elected and appointed officials ""shall take and subscribe to a specified oath or affirmation."" All oaths and bonds for county officials ""shall be filed with the county clerk\, except for the county clerk which shall be filed with the county treasurer"" (UCA 52-1-3 (1995)).",Permanent. Retain until administrative need ends,Public,
26777,Salt Lake City (Utah). City Recorder,Mutual commitment registration records,2008-,Chronological by date and thereunder numberical by file number,,Permanent. Retain for 5 year(s),Private,
26967,Utah County (Utah). County Clerk,Horticultural inspector's records,1913-1916.,Chronological by document date,"These are files of the county horticultural inspector. They include information about fruit crop yields\, numbers of trees planted\, and details of spraying.",,Public,
26965,Utah County (Utah). County Clerk,Optometry and dental certificates.,1907-1919.,Chronological by date filed.,"These optometry and dental certificates\, issued by the Utah State Board of Examiners in Optometry and by the Utah State Dental Board\, were filed with the county clerk. The certificates verify that the recipient has been examined by the board and is licensed to practice.",,Public,
26570,Department of Health and Human Services. Division of Substance Use and Mental Health. State Hospital,Campus police reports,2003-,Numerical by case number.,"These records contain criminal and accident reports involving Utah State Hospital patients and staff. They include accident report forms\, initial contact reports\, narrative accounts of incidents\, and investigative reports including names and personally identifying information on employees or patients involved.",Retain for 5 year(s),Private,
26587,State Mental Hospital,Ward logs,1964-1968.,Chronological,These records include multiple volumes of daily log books kept by hospital staff during their shifts. Some of the volumes pertain to a particular hospital ward or unit while others are unidentified. The staff record various happenings and problems with patients over the course of their shift within their assigned floors or wards. The logs offer a unique glimpse into the day to day life in the hospital in the 1960s.,,Private,
26577,St. George (Utah). City Council,Declaration of Candidacy,1992-,Chronological by year and thereunder alphabetical by surname,"As required by law (UCA 20A-9-201(5)) candidates for municipal office declare their candidacy for office in an official declaration which identifies the office and term for which they seek to be elected\, their political affiliation\, and a declaration that they are qualified and that they will not knowingly violate any laws governing campaigns and elections. This declaration includes the candidate's name\, home address\, home phone\, e-mail address\, and web site information.",Permanent. Retain until administrative need ends,,
26610,West Valley City (Utah). City Attorney,Claim petition case files,1980-,Chronological by notification date.,"These files contain petitions claiming damages caused by municipal employees and/or equipment. They are used to determine liability. These files include petitions\, correspondence and police reports if applicable.",Retain for 10 year(s),,
26592,Beaver County (Utah). Probate Court,Probate case files,1876-1894.,numerical by case number,Contains cases heard by the territorial probate court in Beaver County. Cases 1-44 are in this series.,,Public,
26611,Orem (Utah). Department of Public Safety,Insurance payoff case files,2004-,Chronological by date received.,"These files contain information about paid insurance claims on stolen property. When insurance companies pay claims on insured stolen property they file corresponding reports with relevant police departments. The reports document the insurance companies as the new owners of stolen property in the event that a police department recovers the property. Information in the insurance payoff files includes victim's name\, address\, and phone number as well as complaint number\, date\, itemized list of stolen items\, and amount of loss. It also includes the claim information and name of insurance company.",Retain for 1 year(s),Protected,
26612,Orem (Utah). Department of Public Safety,Subpoenas for production of evidence files,2000-,Chronological by date of receipt.,"Subpoena requests for records from outside offices (e.g. law offices) often require extensive compilation time\, and are often duplicated when two or more parties request the same information (e.g. divorce attorneys). When the office prepares records in response to any subpoena it maintains those records in a reference file for ease of retrieval in the event of another request for the same records. Subpoena requests most often include copies of incident/arrest reports\, officer narratives\, witness statements\, recorded interviews and transcriptions\, and photographs.",Retain for 1 year(s),Private,
26665,Davis County (Utah). Health Department. Environmental Health and Laboratory Division,Job corp building inspection records,2000-2018.,Alphabetical by name of facility and thereunder chronological.,"These files document the inspections conducted by the local health agency to ensure that the school buildings and premises are safe for use by the students and school personnel. This is part of the local health agencies duties as set out in UCA_ 26A-1-114(3) (2011). These inspection forms include school district's name\, school type\, school's name\, enrollment statistics\, number of class and work rooms\, inspection date\, inspector's name\, inspector's remarks\, and the results of the inspection of the grounds\, school rooms\, floors\, walls\, ceilings\, chalkboards\, heating\, ventilation\, lighting\, seating\, water supply\, hand washing facilities\, toilet facilities\, locker facilities\, shower rooms\, and waste disposal.",Retain for 6 year(s),Public,
26607,Sanpete County (Utah). Probate Court,Probate docket book,1889 - 1896.,Chronological,The probate docket book is a register of the actions taken in specific cases handled by the probate court. Cases include matters of estate settlement and the appointment of guardians.,,Public,
26704,Sandy (Utah). Administrative Services Department,Payroll registers,1987-,Chronological,"This register is a numerical listing by check number and agency codes of all payroll checks issued by the municipality. It includes code\, date\, warrant number\, name of employee\, social security number\, types and amounts of individual deductions\, and may include hourly rate\, and number of hours worked. Though this register is frequently used to reference specific payroll checks\, it might be the only record of employee salaries and would then serve the same retirement purpose as the Employee earnings history files.",Retain for 65 year(s),,
26712,Sandy (Utah). Administrative Services Department,Time sheets,2005-,Chronological,"These are records which verify hours worked\, sick leave\, vacation\, overtime\, and holidays earned and taken by municipal employees.",Retain for 3 year(s),,
26690,Vernal (Utah),Victim advocate client files,1997-,Alphabetical by surname.,"These files contain information regarding victim advocacy cases. Information includes victim names\, addresses\, phone numbers\, abuse claims\, photos\, and written statements.",Retain for 10 year(s),Private,
26737,Sanpete County (Utah). Justice of the Peace : Chester,Justice dockets,1896-1925.,Chronological by date.,"These justice dockets document both civil cases and misdemeanors heard by the justice of the peace. Information about each case in the dockets includes name of the justice of peace\, names of plaintiff and defendant\, a description the complaint\, date heard\, summary of decision and any penalty imposed\, and a signature of the justice of peace.",,Public,
26738,South Summit School District (Utah),Investigation case files,2008-,Chronological by date,"These records contain unique information in rough notes or drafts assembled or created and used to prepare or analyze other documents. The information adds proper understanding to the formulation and execution of policies\, decisions\, actions\, or responsibilities.",,Protected,
26723,Salt Lake Community College (Utah),Grade calculation files,1988-,"Chronological by semester, thereunder alphabetical by course name","This series contains information used by the school faculty to calculate student grades. Files include grading sheets\, calculations\, and all other records involved in the calculation of student grades.",Retain for 3 year(s),Exempt,
26732,Piute County (Utah). County Recorder,Official Records,1998-,numerical by book and page number,"These are copies of all official records recorded with the county recorder including deeds\, mortgages\, mining records\, military discharges\, etc. Upon payment of fees for the same\, the recorder must record in the ""Official record"" all papers\, documents\, records\, and other writings required or permitted by law to be recorded.",Permanent. Retain until administrative need ends,Public,
26971,Department of Corrections. Adult Probation and Parole. Region 3. Administration and Salt Lake Office,Resident financial files,2003-2009.,Chronological by date of check.,"These records are used to manage the resident's financial account. May include money transfer requests\, service fee waiver requests\, transaction listings\, and financial account summaries which are reconciled when the resident is released from the facility.",,Private,
26558,Salt Lake City (Utah). Department of Information Management Services,Network backup tapes,1982-2016.,Chronological,"This series contains a set of backup tapes for network files copied to tape monthly. This tape set is not rotated but is used specifically to restore files in case of a mistaken deletion\, corruption of a file on the network drive\, or restoration of files due to an equipment failure. The record contains individual user files that have been stored on network drives for future use. This may include word processing documents\, letters\, memos\, spreadsheets\, and other similar documents.",Retain for 5 year(s),Public,
26567,Department of Human Services. Office of Fiscal Operations,Contract monitoring records-duplicates,2002-,Alphabetical by division name thereunder chronological by date,"These files contain copies of documents retained strictly for reference and informational purposes which are not part of the official files. Include copies of reports\, studies\, special compilations of data\, drawings\, periodicals\, books\, clippings\, brochures\, catalogs\, and vendor price lists.",Retain until administrative need ends,Public,
26579,Duchesne County (Utah). County Auditor,Community Development Block Grant records,1978-,chronological.,"These files document the application and completion of projects funded under community development block grant funds. These projects include both direct grants and regrants. These files contain the initial application\, and all final reports.",Retain permanently,Public,
26563,Logan School District (Utah),Student cumulative files,2002-,Alphabetical by name.,"These student files contain information on students attending school in the district. They are used to document student's attendance. They contain the copies of achievement test scores\, the official transcript\, copies of report cards\, health records\, and immunization cards. They are also called student cumulative cards.",Retain for 3 year(s) after separation,Exempt,
26581,Salt Lake Community College (Utah),Health Science student files,2002-,Alphabetical by student surname.,"These files contain documents that accumulate while the student is completing the Health Science program. They may contain a student summary sheet\, program completion sheet\, immunization records\, clinical reference forms\, Health Education Systems\, Inc. (HESI) test results\, drug and criminal background checks\, application for admission\, and any faculty advising reports. These files do not contain the official student transcript but are used for reference by the faculty.",Retain for 5 year(s) after separation,Exempt,
26604,Sanpete County (Utah). Probate Court,Land claim records,1869-1892.,"Sequentially by step in the claim process, thereunder alphabetical by municipality and chronological by document date.","This series contains various records documenting the legalization of existing land claims in Sanpete County in accordance with the provisions of ""An Act for the Relief of the Inhabitants of Cities and Towns upon the Public Lands"" passed by Congress in March 1867.",Permanent. Retain until administrative need ends,Public,2.30 cubic feet 3 microfilm reels
26593,Carbon County (Utah). County Auditor,Indigent poor financial records,1930-1947.,numerical by file number,"Each file contains a receipt\, correspondence\, recipient names\, and county treasurers note.",,Public,
26606,Sanpete County (Utah). Probate Court,Record of bonds,1876-1894,Chronological,"This series records various bonds filed with the court\, including those filed by officers of incorporated LDS cooperative institutions and United Orders during the 1870's and by estate administrators' in the 1880's and 1890's. The series contains a single volume labeled ""Book A1"".",Permanent. Retain until administrative need ends,Public,1 microfilm reel
26596,Department of Health and Human Services. Division of Child and Family Services,Attorney correspondence,2007-,"Alphabetical by subject, thereunder chronological",These records contain correspondence between the Division of Child and Family Services (DCFS) and attorneys assigned to work with the division. They contain communications between attorneys and the division concerning possible and ongoing litigation.,Retain for 20 year(s),Protected,
26621,Department of Transportation. Administrative Services. Human Resources Management Section,Position management request files,1999-2013.,Chronological by year thereunder by month.,"These documents are used to create new positions\, abolish old positions\, or change existing state employment positions. They include department/division name\, effective date\, justification statement\, position control number\, signature of Human Resource Analyst or Specialist\, and any additional documentation that is provided such as organizational charts\, performance plans\, job descriptions/job analysis\, position analysis\, etc.",Retain for 3 year(s) after resolution of issue,,
26688,Davis County (Utah). Health Department. Environmental Health and Laboratory Division,Asbestos files,1980-2011.,Alphabetical by city and thereunder alphabetical by name,"These files contain the results of asbestos testing. Citizens bring samples of the building material to be tested for asbestos when a building\, typically a residence\, is being demolished or remodeled. These records verify the test results and ensure the safety of the demolition or remodeling project.",Retain for 1 year(s),Public,
26711,Board of Regents (Utah). Higher Education Assistance Authority,Student disability claims,1990-,Chronological by date.,"These records document claims made by students regarding the inability to repay student loans due to a permanent disability. Claims include personal information such as name\, address\, Social Security number\, and medical records regarding the disability.",Retain for 1 year(s),Exempt,
26744,Salt Lake Community College (Utah),Complaint investigation records,1995-,"Alphabetical by department, thereunder alphabetical by surname","These records contain unique information in rough notes or drafts assembled or created and used to prepare or analyze other documents. The information adds proper understanding to the formulation and execution of policies\, decisions\, actions\, or responsibilities.",Retain for 11 year(s) after case is closed,Protected,
26696,Utah State Tax Commission,Property tax utility appeals case files,1995-,Alphabetical by name,"These files are created by the Property Tax Utilities section of the Tax Commission to deal with individuals and businesses that appeal their property tax assessments are used by the Commission to determine the outcome of the appeal. These decisions are then conveyed to the county auditor. If the appeal is not satisfied\, the case file is sent to the appeals unit of the Tax Commission. These files contain the name and address of the property owner\, a description of the property\, assessment information\, audit work papers\, property surveys\, and case notes.",Retain for 7 year(s),Protected,
26717,Cache County (Utah). County Sheriff,Felony investigation case files,2001-,Numerical by case number,"These case files are created as a result of a felony complaint or investigation by the sheriff's department. They are the central case files for felony cases handled by the agency. These files may include the investigative reports\, fingerprint cards\, original arrest reports\, supplemental reports\, copies of warrants\, photographs\, correspondence\, court orders\, court dispositions\, officer's notes\, pertinent laboratory tests\, copies of booking sheets and arrest reports.",Retain for 5 year(s) after case is closed,,
26731,Salt Lake Community College (Utah),Audit work papers,1995-,"Chronological by year, thereunder alphabetical by program name","Series contains records that are of short-term use and are used to create source data for internal audit reports such as preliminary studies\, financial and administrative notes\, detailed transactions\, receipts\, disbursements\, as well as records or transactions relating to payroll.,Correspondence\, reports and data relating to voucher preparation\, administrative audit\, and other accounting and disbursing operations.",Retain for 3 year(s),Protected,
26749,Sanpete County (Utah). Justice of the Peace : Fayette,Justice docket,1897-1931.,,"These justice dockets document both civil cases and misdemeanors heard by the justice of the peace. Information about each case in the dockets includes name of the justice of peace\, names of plaintiff and defendant\, a description the complaint\, date heard\, summary of decision and any penalty imposed\, and a signature of the justice of peace.",,Public,
26782,Millard County (Utah). County Treasurer,Delinquent tax list,1899-1910.,Chronological by year.,"The Millard County delinquent tax lists include the property owner's name\, a legal description of the property\, the property value\, the amount of assessed taxes\, an index to the tax assessment roll\, and the date on which taxes were paid. At the end of the list the county treasurer swears that all taxes not marked paid have not yet been paid.",,Private,5.50 cubic feet 1 microfilm reel
26937,Davis County (Utah). Health Department. Environmental Health and Laboratory Division,Temporary food permit applications,1986-2019.,Chronological by month,"These are inspection records for vendors who sell food at fairs and other local events. Information in the records includes name\, address\, and phone number of vendor\, and date and place of event.",Retain for 3 year(s),Protected,
26966,Utah County (Utah). County Clerk,Bee inspector's records.,1907-1919.,Chronological by date on document,"This series includes a copy of ""The law of the State of Utah as pertaining to bees\, bee-keepers\, and bee inspections. This 1907 law required the county commission to appoint qualified persons to inspect bees and their colonies in order to assess taxes and control disease. This series also includes copies of bee inspection reports and some deputy bee inspector oaths of office.",,Public,
26964,Department of Health and Human Services. Division of Child and Family Services. Provo Office and Western Region Administration,Family case files Orem Office,1996-,Alphabetical by client surname.,"These records contain unique information in rough notes or drafts assembled or created and used to prepare or analyze other documents. The information adds proper understanding to the formulation and execution of policies\, decisions\, actions\, or responsibilities.",Retain for 50 year(s),Private,
26609,Sanpete County (Utah). Probate Court,Record books,1855-1896,Chronological.,"This series is a record of matters brought before the probate court and actions taken by the court. It includes three volumes: ""Book A\,"" beginning in 1855\, ""Book B""\, covering 9 June 1873 - 11 June 1883\, ""Book B-1""\, covering 14 April 1884 - 10 Nov 1890\, and ""Book E""\, covering 17 Nov 1890 - 13 Jan 1896.",Permanent. Retain until administrative need ends,Public,1 microfilm reel
20356,Ogden (Utah). Human Resources Department,Eligibility register,ca. 1959-,Chronological,This a a register of persons identified as qualified (eligible) to fill specific municipal positions. The municipality hires from this register.,Retain for 2 year(s),Private,
20364,Ogden (Utah). Human Resources Department,Pre-employment health records,ca. 1959-,Alphabetical by employee name,"These health records document pre-employment physicals for municipal positions which provide the baseline health data on municipal employees who qualified for the specific positions\, particularly for police department and fire department positions. These records are used to limit liability in deployment of workers\, to establish the health status of potential workers\, and to limit the effect of occupational related diseases and conditions that might limit an employee's ability to perform assigned duties. These records include chest and back x-rays\, hypertension screenings\, blood series\, and medical histories.",Retain for 3 year(s) after separation,Private,
20372,Carbon County (Utah). County Recorder,Signee/signer indexes (miscellaneous),1894-,Alphabetical by name,"The index contains the date of instrument\, date of filing\, entry number\, book and page\, type of instrument\, from\, to\, and remarks.",Retain permanently,Public,
20381,St. George (Utah). Department of Public Works,Capital improvement plan,ca. 1970-,Chronological,"This plan is used to schedule large capital improvement projects (i.e.\, sewer plant) for budget year. It includes list of project requests\, projects approved\, and information on funding (grants\, special service districts\, bonds\, etc.).",Retain for 5 year(s),Public,
20384,St. George (Utah). Department of Public Works,Structure maintenance files,1978-,Alphabetical by project names,"These files document the maintenance of various structures (e.g.\, bridges\, washes\, dams) under the jurisdiction of St. George. They include pictures\, reports\, and maintenance logs.",Retain permanently,Public,
20465,Utah Education and Telehealth Network (Utah),Internet access logs,1996-,Chronological,"These logs identify Internet sites that computer users from local school districts have tried to access\, including both those approved and denied. The logs are created by filtering software used by the Utah Education Network. The data are used by school districts to assure compliance with district Acceptable Use Policies. Information includes the Internet Protocol (IP) address of user\, date and time of request\, Uniform Resource Locator (URL) of site requested\, status code (200 indicates an accepted site and 403 indicates that a request was denied or rejected)\, size value\, and category code.",Retain for 7 day(s),Public,
20561,Santa Clara (Utah),Appointment files,undated,Chronological.,"These files document the appointment of persons to advisory boards and committees established by the City Council or Mayor\, usually by resolution\, or policy and procedure. These files may include letters of recommendation\, letters of appointment\, resumes\, and related correspondence.",Retain permanently,Public,
20529,Narcotics and Liquor Bureau,Records,1983-1985.,,"Includes case files\, correspondence\, financial records\, and daily activity reports.",,,
20572,Santa Clara (Utah),Proof of publication records,undated,,"These files contain evidence of the publication of a document or public notification appearing in a local newspaper\, usually for hearings\, sale of bonds\, budget\, and council meetings (UCA 78-25-14 (1997)).",Retain for 6 year(s),Public,
20391,Logan (Utah). Police Department,Case reports,1970-,Numerical by case number,"These are reports of crimes and other cases investigated by the police department. They contain all information as to the ""who\, what\, where\, why and how"" of reported incidents. They are used for departmental information\, follow-up investigation\, and statistics. The Supplemental Continuation Reports are used to provide additional information concerning a police investigation. The reports are usually filed by case number and are frequently part of the case file. They are also called Incident Reports or Offense Reports.",Retain for 5 year(s),Protected,
20567,Santa Clara (Utah),Election records,undated,,"These include all other records and forms (excluding ballots\, canvasses\, and returns) required in municipal elections (UCA 20A-4-202 (1997)).",Retain for 22 month(s),Public,
20464,Utah Education and Telehealth Network (Utah),Internet log files for denied requests,1996-,Chronological,"These logs identify Internet sites that computer users from local school districts have tried to access and which have been denied because of site content. The logs are created by filtering software used by the Utah Education Network. The data are used by school districts to assure compliance with district Acceptable Use Policies. Information includes the Internet Protocol (IP) address of user\, date and time of request\, Uniform Resource Locator (URL) of site requested\, status code (403 indicates that a request was denied or rejected)\, size value\, and category code.",Retain for 30 day(s),Public,
20560,Santa Clara (Utah),Annexation files,undated,Chronological.,"These files document the annexation of property into municipal boundaries. They usually contain correspondence\, citizens' petitions\, maps\, and the official annexation action approved by City Council (UCA 10-2-401 to 422 (1997)).",Retain permanently,Public,
20620,Salt Lake City (Utah). Public Library,Check copy file,undated,,These are facsimile or photocopies of checks issued and are maintained solely as a quick reference source.,Retain for 1 year(s),Public,
20635,Salt Lake City (Utah). Public Library,Administrative and fiscal operations grant files,undated,,"These are reports on the administrative and fiscal operations of federal or state funded programs compiled on a monthly\, quarterly\, or semi-annual basis. It also includes supporting documentation.",Retain for 5 year(s),Public,
20666,Salt Lake City (Utah). Public Library,System studies and report files,undated,,"These are the final reports of various studies (i.e. program analyses\, project studies) by private and other government agencies.",Retain permanently,Public,
20663,Salt Lake City (Utah). Public Library,Purchase orders,undated,,"These are records authorizing the purchase of supplies or equipment by the municipality. They contain the name of the requesting agency\, name of vendor\, item\, date ordered\, delivery date\, purchase order number\, account charged\, and authorizing signature.",Retain for 4 year(s),Public,
20688,Salt Lake City (Utah). Public Library,Circulation records,undated,,"These are records of all library materials checked out from the library system. They may be automated or manual systems. The information includes the item title\, identification number (barcode number)\, date item due\, patron name and library card number.",Retain until resolution of issue,Private,
20668,Salt Lake City (Utah). Public Library,Training records,undated,,"These files document course availability and municipal employee participation in training programs sponsored by the municipality\, other government agencies\, and non-governmental institutions. They include correspondence\, reports\, participant lists\, and other items. The actual training certificates and transcripts are filed in individual personnel files.",Retain for 6 year(s),Public,
20650,Salt Lake City (Utah). Public Library,Operational policies and procedures files,undated,,"These files contain records related to policy and procedure issuance which document their formulation. Includes issuances related to routine administrative functions (e.g.\, payroll\, procurement\, and personnel).",Retain for 2 year(s) after superseded,Public,
20669,Salt Lake City (Utah). Public Library,Vehicle fuel records,undated,,"These are logs\, reports\, or similar records documenting mileage and gasoline\, oil\, and diesel fuel used by the municipal vehicles.",Retain for 2 year(s),Public,
20664,Salt Lake City (Utah). Public Library,State Treasurer's accounting statements,undated,,"These are quarterly reports of monies deposited with and invested by the State Treasurer under the State Money Management Act (UCA 51-7) (2010)). These statements are required by law (UCA 51-7-9 (1984)). They include a deposit form\, an account statement and an investment credit notice.",Retain for 1 year(s),Public,
20681,Salt Lake City (Utah). Public Library,Leave application files,undated,,"These are applications for leave\, and supporting papers relating to request for\, and the approval of\, taking leave time (vacation\, sick\, etc.).",Retain for 3 year(s),Private,
20698,Sanpete County (Utah). County Clerk,Cattle registration record book,1915-1928.,chronological,"This volume records certificates issued by the breed association of purebred cattle. It was unlawful to allow cattle to run at large upon the public domain (open range) without having such a certificate recorded in a book provided for that purpose in the county clerk's office in the county in which the cattle were to be ranged.(UCA\, 1917 sec. 96 ). This is the Sanpete County clerk's record book of purebreds.",,,
20674,Salt Lake City (Utah). Public Library,Vendor list,undated,,"This is a list of vendors providing goods and services to the municipality. It usually includes names of vendors\, addresses\, telephone numbers\, and descriptions of goods or services provided.",Retain until superseded,Public,
20832,Department of Human Services. Division of Administrative Services,Monitoring panel meeting minutes,1993-1995.,Chronological by year.,"Records of hearings conducted as part of the regulatory process and hearings on proposed rules and changes; they may be maintained with related information including meeting notices\, proofs of publications\, meeting minutes\, and the conclusions reached. UCA 52-4-200 (2009) requires that written minutes be kept of all open meetings. May include audio and video recordings.",,Public,
20691,Salt Lake City (Utah). Public Library,Patron assistance publications,undated,,These publications are booklists and other patron assistance guides created by library staff members. They are used to aid library patrons in locating library materials and to assist in using the library. The information contained in these publications vary but all include the library name and location.,Permanent. Retain until administrative need ends,Public,
20717,Department of Human Services.$bDivision of Child and Family Services.$bSalt Lake Valley Region,Holladay office adoption home studies,1985-2012.,Alphabetical by client surname,"Information collected from prospective adoptive families and assessed by the agency to determine eligibility. Following the assessment of cases\, the department determines either the approval or disapproval of applicants. Information includes home studies\, primary person characteristic forms (Form 1054)\, court documents\, biographies\, reference letters\, work histories\, criminal background checks\, psychiatric and psychological information\, and family records.",Retain for 7 year(s) after case is closed,Private,
20853,Department of Health and Human Services. Division of Child and Family Services. Logan Office,Adoption subsidy payment records,1985-,Alphabetical by client surname,"These are subsidy payments to adopting families and are used to track eligibility and provide an audit trail. State subsidies may be one time\, time-limited\, or long-term\, depending on the circumstances of the family and the child's needs. Medical\, dental\, psychological\, and long term maintenance subsidies continue until age 18\, or until age 21 if the state has determined that the child has a mental or physical handicap which warrants continuing assistance. All state subsidy agreements are reviewed annually for continued eligibility (Utah Administrative Code R537-43.2 (1993).",Retain for 10 year(s) after case is closed,Private,
20855,Department of Health and Human Services. Division of Child and Family Services. Logan Office,Child protective services investigation files,1990-,Alphabetical by client surname,"These are investigations and findings of child abuse and neglect cases. Child protective service workers use this information to determine whether or not a child is the victim of abuse or neglect. Information includes name\, court actions\, investigations\, family information\, psychiatric and psychological information\, and victim information.",Retain for 100 year(s) after case is closed,Exempt,
20882,Department of Human Services. Division of Child and Family Services. Kearns Office,Adoption case files,1960-2012.,Alphabetical by client surname,"These files document adoption placements for children whose birth parents have either been deprived of or have permanently relinquished their parental rights.,They include a face sheet\, intake information\, social history\, closing information\, medical\, genetic\, and birth information\, educational records\, psychological evaluations\, and birth certificates. Also included are court orders\, adoption reports\, summons\, paternity notices\, record of adoptions\, termination of parental rights\, administrative reviews\, investigative reports\, handwritten notes\, financial reports\, and correspondence.",Permanent. Retain for 25 year(s),Controlled,
20857,Department of Health and Human Services. Division of Child and Family Services. Logan Office,Custody evaluation files,1990-,Alphabetical by client surname,"These are reports compiled by investigators and submitted to the court indicating which natural parent the agency believes should have custody of the children in a divorce case. Information includes family history\, expenditures\, living conditions\, and victim information.",Retain for 5 year(s) after case is closed,Private,
20858,Department of Health and Human Services. Division of Child and Family Services. Logan Office,Foster parent provider eligibility files,1990-,Alphabetical by client surname,"These files document eligibility requirements for foster parents. They are used by case workers for administrative purposes and to disburse payments made to those foster parents for their services. Information includes eligibility documents\, reference letters\, medical forms\, Bureau of Criminal Identification cards\, release forms\, computer forms\, training documentation\, case worker's notes\, contracts\, home studies\, and licenses.",Retain for 50 year(s) after case is closed,Private,
20845,Sanpete County (Utah). County Assessor,Appraisal cards,1940-,Numerical by serial number,"These records contain the complete information on the appraisal and assessment of real property. The folders contain the taxpayer's name\, property address\, serial number\, legal description including acreage\, improvements (size\, quality of building\, list of taxable features of improvement and photographs of improvements)\, assessed valuations for land and improvements\, notes regarding Board of Equalization adjustments\, and factoring worksheets.",Retain permanently,Public,
20991,Utah Valley University (Utah),Equal Employment Opportunity discrimination complaint case files,1992-,"Alphabetical by employee surname, thereunder chronological","Official complaint files containing complaints\, related correspondence\, reports\, exhibits\, withdrawal notices\, copies of decisions\, and other records as described in 29 CFR 1613.222.",Retain for 5 year(s),Private,
21013,Utah State Tax Commission. Auditing Division,Individual income tax audits,1976-,Alphabetical by account name,"These files document the audits of income tax filings. The files contain audit reports\, which detail the auditor's findings\, and the supporting workpapers from the audit of a taxpayer. The files include specific tax return information such as copies of returns\, and payments made by the taxpayer. They may also hold federal income tax information. Copies of other taxpayer records may be included as supporting evidence for the audit conclusions. The files contain the audit program outlining the methods and procedures followed during the course of the audit\, and all legal and court documents related to taxpayer appeals.",Retain for 15 year(s),Protected,
21019,Utah State Tax Commission. Auditing Division,Motor fuel tax audits,1974-,Alphabetical by account name,"These files document the audits of motor fuel tax filings. The files contain audit reports\, which detail the auditor's findings\, and the supporting workpapers from the audit of a taxpayer. The files include specific tax return information such as copies of returns\, and payments made by the taxpayer. They may also hold federal income tax information. Copies of other taxpayer records may be included as supporting evidence for the audit conclusions. The files contain the audit program outlining the methods and procedures followed during the course of the audit\, and all legal and court documents related to taxpayer appeals.",Retain for 15 year(s),Protected,
20990,Utah Valley University (Utah),Position change requests and authorizations,1975-,"Alphabetical by department name, thereunder chronological","Documents used to create new positions\, abolish old ones and change existing state employee positions. Information includes new position/new title/reclassification request forms and position analysis.",Retain for 3 year(s),Public,
21012,Utah State Tax Commission. Auditing Division,International fuel tax agreement audits,1989-,Alphabetical by account name.,"These files document the audits of the IFTA filings. The files contain audit reports\, which detail the auditor's findings\, and the supporting workpapers from the audit of a taxpayer. The files include specific tax return information such as copies of returns\, and payments made by the taxpayer. They may also hold federal income tax information. Copies of other taxpayer records may be included as supporting evidence for the audit conclusions. The files contain the audit program outlining the methods and procedures followed during the course of the audit\, and all legal and court documents related to taxpayer appeals.",Retain for 15 year(s),Protected,
21021,Utah State Tax Commission. Auditing Division,Sales tax audits,1977-,Alphabetical by account name.,"These files document the audits of sales tax filings. The files contain audit reports\, which detail the auditor's findings\, and the supporting work papers from the audit of a taxpayer. The files include specific tax return information such as copies of returns\, and payments made by the taxpayer. They may also hold federal income tax information. Copies of other taxpayer records may be included as supporting evidence for the audit conclusions. The files contain the audit program outlining the methods and procedures followed during the course of the audit\, and all legal and court documents related to taxpayer appeals.",Retain for 15 year(s),Protected,
21015,Utah State Tax Commission. Auditing Division,Insurance premium tax audits,1981-,Alphabetical by account name.,"These files document the audits of insurance premium tax filings. The files contain audit reports\, which detail the auditor's findings\, and the supporting workpapers from the audit of a taxpayer. The files include specific tax return information such as copies of returns\, and payments made by the taxpayer. They may also hold federal income tax information. Copies of other taxpayer records may be included as supporting evidence for the audit conclusions. The files contain the audit program outlining the methods and procedures followed during the course of the audit\, and all legal and court documents related to taxpayer appeals.",Retain for 15 year(s),Protected,
21017,Utah State Tax Commission. Auditing Division,Lubricating oil fee audits,1993-,Alphabetical by account name.,"These files document the audits of payments of the lubricating oil fee. The files contain audit reports\, which detail the auditor's findings\, and the supporting workpapers from the audit of a taxpayer. The files include specific tax return information such as copies of returns\, and payments made by the taxpayer. They may also hold federal income tax information. Copies of other taxpayer records may be included as supporting evidence for the audit conclusions. The files contain the audit program outlining the methods and procedures followed during the course of the audit\, and all legal and court documents related to taxpayer appeals.",Retain for 15 year(s),Protected,
21138,Department of Health and Human Services. Division of Child and Family Services. Price Office,Domestic violence shelter treatment records,1990-,Alphabetical by client surname,"These files document treatment programs for both victims of domestic violence\, and perpetrators. Information includes address\, age\, birthdate and birthplace\, court actions\, victim information\, psychiatric and psychological information\, medical and dental information\, and family information.",Retain for 4 year(s) after case is closed,Private,
21132,Department of Health and Human Services. Division of Child and Family Services. Price Office,Adoption case files,1985-,Alphabetical by client surname,"These files document adoption placements for children whose birth parents have either been deprived of or have permanently relinquished their parental rights.,They include a face sheet\, intake information\, social history\, closing information\, medical\, genetic\, and birth information\, educational records\, psychological evaluations\, and birth certificates. Also included are court orders\, adoption reports\, summons\, paternity notices\, record of adoptions\, termination of parental rights\, administrative reviews\, investigative reports\, handwritten notes\, financial reports\, and correspondence.",Permanent. Retain for 25 year(s),Controlled,
20237,Garfield County (Utah). County Recorder,Abstracts to cities and towns,1886-,"Numerical by location (lot, block, parcel, or section, township, and range)","These records contain the history of property ownership within cities and towns in Garfield County providing ""a true chain of title to each tract or parcel and the encumbrances thereon as shown by the records of the office"" by geographical location (UCA 17-21-6(6) (1995)). They contain the date and character of the instrument\, book and page\, entry number\, and legal description.",Permanent. Retain until administrative need ends,Public,
20300,Department of Health and Human Services. Division of Child and Family Services. Castle Dale Office,Child protective services investigation case files,1980-,Alphabetical by client surname,"These are investigations and findings of child abuse and neglect cases. Child protective service workers use this information to determine whether or not a child is the victim of abuse or neglect. Information includes name\, court actions\, investigations\, family information\, psychiatric and psychological information\, and victim information.",Retain for 100 year(s) after case is closed,Exempt,
20236,Garfield County (Utah). County Recorder,Abstracts to sections,1955-,"Numerical by section, township, and range","These records contain the history of property ownership by sections providing ""a true chain of title to each tract or parcel and the encumbrances thereon as shown by the records of the office"" by geographical location (UCA 17-21-6(6) (1995)). They contain the date and character of the instrument\, book and page\, entry number\, and legal description.",Permanent. Retain until administrative need ends,Public,
20299,Department of Health and Human Services. Division of Child and Family Services. Castle Dale Office,Child protection alert files,1990-,Alphabetical by client surname,"These files document alerts generated by all states when they are unable to locate a family who has been charged or when alleged charges have been made against them which may include\, but are not limited to abuse\, assault\, and neglect. When the perpetrators are found\, the requesting agency is notified and action is taken.",Retain for 3 year(s) after case is closed,Public,
20338,Garfield County (Utah). County Recorder,Uniform commercial code filings index,1966-,Alphabetical by name,"This is an index to financial statements\, continuation statements\, statements of assignment\, and releases filed with the county recorder ""in each county in which any mortgage on the real estate would be recorded"" when ""collateral is timber to be cut or minerals or the like (including oil and gas)\, or when financing statement is filed as a fixture filing and the collateral is goods which are to become fixtures"" (UCA 70A-9-401 (1995)).",Retain permanently,Public,
20303,Department of Health and Human Services. Division of Child and Family Services. Castle Dale Office,Foster parent provider eligibility files,1990-,Alphabetical by client surname,"These files document eligibility requirements for foster parents. They are used by case workers for administrative purposes and to disburse payments made to those foster parents for their services. Information includes eligibility documents\, reference letters\, medical forms\, Bureau of Criminal Identification cards\, release forms\, computer forms\, training documentation\, case worker's notes\, contracts\, home studies\, and licenses.",Retain for 50 year(s) after case is closed,Private,
20329,Department of Health and Human Services. Division of Substance Use and Mental Health. State Hospital,Physician's billing records,1990-,Numerical by invoice number.,These records document invoices for billing for services rendered by physicians employed at the Utah State Hospital. These records follow certain national standards required for Utah State Hospital's accreditation from the Joint Commission and Centers for Medicare and Medicaid Services (see 42 CFR 422.504 [d][2][iii]).,Retain for 10 year(s),Public,
20363,Ogden (Utah). Human Resources Department,Position survey files,ca. 1959-,Chronological,"These are survey reports on various positions prepared by classification specialists determining accuracy of position description\, grade\, and salary. They may also include periodic reports.",Retain for 2 year(s),Public,
20565,Santa Clara (Utah),Election ballots,undated,,"These are packets of official ballots of municipal elections cast by voters. ""Each election officer shall preserve ballots for 22 months after the election or until the time has expired during which the ballots could be used in an election contest"" (UCA 20A-4-202(2)(a) (1997)). If the election is not contested\, ""after that time\, destroy them without opening or examining them"" (UCA 20A-4-202(2)(d) (1997)).",Retain for 22 month(s),Exempt,
20360,Ogden (Utah). Human Resources Department,Employment eligibility records (I-9),1986-,"Chronological, thereunder alphabetical by employee's name","This form is required by the U.S. Immigration and Naturalization Service to be completed by all employers when hiring\, when recruiting for a fee\, or when continuing to employ individuals in accordance with 8 CFR 274a.2 (1993)). It is used to verify the prospective employee is a U.S. citizen\, resident alien\, or legal immigrant eligible to be hired in the United States.",Retain for 3 year(s) or until separation,Private,
20574,Santa Clara (Utah),City scrapbooks,undated,,"These are a chronological record of the activities of the municipality or individual municipal departments. They include photographs\, newspaper clippings\, flyers\, program notes\, brochures\, and other items pertaining to city activities and actions and reactions of the municipality's citizens.",Retain permanently,Public,
20392,Logan (Utah). Police Department,Arrest reports,1970-,"Chronological, thereunder numerical by case number.","These are forms used to report arrests made by the police department. They usually include complete information and description of person arrested\, date\, arrest time\, arrest location\, charges\, description of offense\, witnesses\, victims\, suspects\, and name of officer(s) making arrest. Sometimes report is a multi-part form\, with a copy sent to the county jail.",Retain for 10 year(s),Private,
20636,Salt Lake City (Utah). Public Library,Grievance and disciplinary files,undated,,"These files document the review of grievances and appeals raised by municipal employees\, except EEO complaints. These case files include witnesses' statements\, reports of interviews; and hearings\, examiner's findings\, recommendations and exhibits; and records relating to a reconsideration request.",Retain for 3 year(s) after case is closed,Private,
20566,Santa Clara (Utah),Election canvasses,undated,,"They are the official canvass of primary\, municipal\, or special elections. They contain a tabulation of votes cast by combined election districts. They include the date\, office\, names of candidates\, number of votes\, and totals.",Retain permanently,Public,
20626,Salt Lake City (Utah). Public Library,Employment applications (not hired),undated,Chronological.,"These are application forms completed by persons seeking municipal employment who were not hired. They include the name\, address\, and telephone number of the applicant\, employment history\, education\, and a list of references.",Retain for 2 year(s),Private,
20675,Salt Lake City (Utah). Public Library,Voucher lists,undated,,"This is an official authorization to pay on a claim or bill. Includes name of department fund\, check number\, date\, amount of claim\, transmittal sheet number\, and authorizing signature.",Retain for 4 year(s),Public,
20641,Salt Lake City (Utah). Public Library,Insurance reports,undated,,These reports are used for the reference and generation of claim files.,Retain for 12 year(s),Public,
20697,Judicial Council. Board of Circuit Court Judges. Circuit Court (First Circuit),Criminal registers of actions,1978-1996.,Chronological by date.,Criminal registers serve as a chronological log of actions taken in individual criminal cases.,Permanent. Retain until administrative need ends,Public,
20637,Salt Lake City (Utah). Public Library,Human resources records,undated,,These are reports and statistics with supporting and related records which document payroll operations. They include reports and data used for workload and personnel management purposes.,Retain for 3 year(s),Private,
20660,Salt Lake City (Utah). Public Library,Public library services development grant records,undated,,"The records document the expenditure of monies and the operation of the State Library Division's Upgrade Process and the state aid grants which operate hand-in-hand. Funds are appropriated by the Utah Legislature to the State Library Division which then distributes the grants on a formula basis to qualifying Utah public libraries. Grant records include some or all of the following: public library planning documents\, signed grant agreements\, final reports and financial statements\, statistical reports\, audit reports\, deposit slips\, invoices\, bills\, and publicity.",Retain for 7 year(s) after expiration of contractual agreement,Public,
20677,Salt Lake City (Utah). Public Library,Wage survey,undated,,"These files contain wage survey reports and data; working papers and related correspondence pertaining to area wages paid for each employee class; background papers establishing need\, authorization\, direction\, and analysis of wage surveys; development and implementation of wage schedules; and development of specific rates (excluding authorized wage schedules and wage survey recapitulation sheets).",Retain until superseded,Private,
20686,Salt Lake City (Utah). Public Library,Time and attendance,undated,,"These are records which verify hours worked\, sick leave\, vacation\, overtime\, and holidays earned and taken by municipal employees.",Retain for 3 year(s),Public,
20687,Salt Lake City (Utah). Public Library,Accession records,undated,,"These records document the accession of library materials. They include title\, publisher's name\, date ordered and received\, list price\, and discount price.",Retain until administrative need ends,Public,
20851,Department of Health and Human Services. Division of Child and Family Services. Logan Office,Public assistance case management information system reports (PACMIS),1980-,Alphabetical by client surname,"These are computer printouts of clients receiving services through the Department of Human Services\, Division of Child and Family Services. The information is sent to all Child and Family Services offices that serve clients through various programs. The names of clients are expunged following the closure of their case file. Information includes computer data\, printouts\, and statistical evaluations.",Retain for 5 year(s) after case is closed,Private,
20941,Utah County (Utah). Probate Court,Divorce case files,1863-1888.,Alphabetical by surname,"This series includes case files for divorces handled by the Utah County Probate Court. There also may be a two or three cases which deal with probate or other civil matters. Divorce case files typically include such documents as the complaint filed\, the court's findings and a divorce decree. Holdings: transcript in the case of Nicholas Groesbeck v. A.J. & B. F. Stewart\, 1864.",,Public,
20843,National Guard,Spanish American War ante-muster pay records,1912-1955.,none,"These records contain correspondence\, banking records\, applications\, and receipts pertaining to the antemuster fund. The fund was moneys allocated by Congress to pay the claims of volunteers from the time they enlisted to the time they were mustered into federal service. The account was set up by Congress\, turned over to the Governors\, and in Utah then turned over to the Adjutant General of the National Guard for administration.",,Public,
20856,Department of Health and Human Services. Division of Child and Family Services. Logan Office,Domestic violence shelter treatment records,1990-,Alphabetical by client surname,"These files document treatment programs for both victims of domestic violence\, and perpetrators. Information includes address\, age\, birthdate and birthplace\, court actions\, victim information\, psychiatric and psychological information\, medical and dental information\, and family information.",Retain for 4 year(s) after case is closed,Private,
20846,Board of Medical Examiners,Correspondence,1908-1915.,Chronological.,Copies of correspondence pertaining to reports and audits.,,Public,
21006,Utah State Tax Commission. Auditing Division,Aircraft fuel audits,1976-,Alphabetical by account name.,"These files document the audits of aviation fuel vendors. The files contain audit reports\, which detail the auditor's findings\, and the supporting workpapers from the audit of a taxpayer. The files include specific tax return information such as copies of returns\, and payments made by the taxpayer. They may also hold federal income tax information. Copies of other taxpayer records may be included as supporting evidence for the audit conclusions. The files contain the audit program outlining the methods and procedures followed during the course of the audit\, and all legal and court documents related to taxpayer appeals.",Retain for 15 year(s),Protected,
21016,Utah State Tax Commission. Auditing Division,Motor vehicle pro-rate and uniform pro-rate fee audits,1978-,Alphabetical by account name,"These files document the audits of motor vehicle pro-rate fee payments. The files contain audit reports\, which detail the auditor's findings\, and the supporting workpapers from the audit of a taxpayer. The files include specific tax return information such as copies of returns\, and payments made by the taxpayer. They may also hold federal income tax information. Copies of other taxpayer records may be included as supporting evidence for the audit conclusions. The files contain the audit program outlining the methods and procedures followed during the course of the audit\, and all legal and court documents related to taxpayer appeals.",Retain for 15 year(s),Protected,
21026,Utah State Tax Commission. Auditing Division,Special fuel tax audits,1975-,Alphabetical by account name.,"These files document the audits of special fuel tax filings. The files contain audit reports\, which detail the auditor's findings\, and the supporting workpapers from the audit of a taxpayer. The files include specific tax return information such as copies of returns\, and payments made by the taxpayer. They may also hold federal income tax information. Copies of other taxpayer records may be included as supporting evidence for the audit conclusions. The files contain the audit program outlining the methods and procedures followed during the course of the audit\, and all legal and court documents related to taxpayer appeals.",Retain for 15 year(s),Protected,
21221,Utah Nursing Assistant Registry,Home health aide testing and certification records,1988-2014.,Alphabetical by surname,"These records are created by the Utah Health Technology Certification Center at the Davis Applied Technology Center. These applications identify individuals who take the home health aide tests\, their demographic data (name\, social security number\, birthdate\, address\, and phone number)\, and also include the written and skills testing results. The data are then entered into the computer database. When they pass the tests\, a certificate is issued. Home health aids have no renewal requirement.",Retain for 50 year(s),Private,
21085,Department of Human Services. Office of Family Support,Correspondence,1991-1997.,Chronological,"Records not duplicated elsewhere that document how the office is organized and how it functions\, its pattern of action\, its policies\, procedures and achievements. Includes electronic mail that communicates the above.",,Public,
21134,Department of Health and Human Services. Division of Child and Family Services. Price Office,Adoption home studies,1985-,Alphabetical by client surname,"Information collected from prospective adoptive families and assessed by the agency to determine eligibility. Following the assessment of cases\, the department determines either the approval or disapproval of applicants. Information includes home studies\, primary person characteristic forms (Form 1054)\, court documents\, biographies\, reference letters\, work histories\, criminal background checks\, psychiatric and psychological information\, and family records.",Retain for 7 year(s) after case is closed,Private,
21131,Department of Health and Human Services. Division of Child and Family Services. Price Office,Public assistance case management information system reports (PACMIS),1985-,Alphabetical by client surname,"These are computer printouts of clients receiving services through the Department of Human Services\, Division of Child and Family Services. The information is sent to all Child and Family Services offices that serve clients through various programs. The names of clients are expunged following the closure of their case file. Information includes computer data\, printouts\, and statistical evaluations.",Retain for 5 year(s) after case is closed,Private,
21218,Salt Lake Community College (Utah),Drug test (positive results),1990-,Alphabetical by surname,"Records of employee drug or alcohol tests\, the results of which were found to be positive\, and any records that demonstrate rehabilitation. Information may include the functions performed by each employee who failed the test\, the prohibited drugs used\, the disposition of the employees (e.g. termination or rehabilitation)\, person or entity performing the test\, and date and location of test.",Retain for 5 year(s),Private,
21140,Department of Health and Human Services. Division of Child and Family Services. Price Office,Foster parent provider eligibility files,1985-,Alphabetical by client surname,"These files document eligibility requirements for foster parents. They are used by case workers for administrative purposes and to disburse payments made to those foster parents for their services. Information includes eligibility documents\, reference letters\, medical forms\, Bureau of Criminal Identification cards\, release forms\, computer forms\, training documentation\, case worker's notes\, contracts\, home studies\, and licenses.",Retain for 50 year(s) after case is closed,Private,
21192,Salt Lake Community College (Utah),Salaried and hourly personnel time attendance reports,1990-,Numerical by social security number,"State employee time sheets\, including flextime attendance reports\, supplemental time and attendance records (such as sign-in/sign-out sheets)\, and work reports that are used for time accounting under flextime systems. Information includes name\, social security number\, job position information\, salary information\, time frame\, employee signature\, and supervisor signature.",Retain for 3 year(s),Public,
21269,Park City (Utah). City Manager,Census information files,1990-,Chronological,"These files contain copies of U.S. Census Bureau forms completed by municipalities on government employment and tax revenues. They are used to compile state and national statistical reports\, meet the requirements for Federal Revenue Sharing\, and to make financial information available to the public.",Retain for 3 year(s),Public,
21273,Park City (Utah). City Council,Constitution and bylaws,1884-,Chronological,"These are the constitution and bylaws of municipal governing/advisory boards. They establish the organization and operational procedures for the board. They usually include date of adoption and amendments\, description and purpose of board\, membership\, description and responsibilities of board's positions\, meeting frequency\, voting procedures\, explanation of what constitutes a quorum\, and the establishment of procedural rules (e.g.\, Robert's Rules of Order\, etc.).",Retain permanently,Public,
21278,Park City (Utah). City Manager,Government Records Access and Management Act (GRAMA) access requests,1990-,Chronological,"These request forms document individuals seeking access to municipal records as provided under UCA 63-2-204 (1997). They include requester's name\, address\, telephone number; date; record requested; date request received; whether access provided or denied; and date responded.",Retain for 1 year(s),Public,
21288,Park City (Utah). Administrative Services,Notary bond files,1980-,Chronological,"These files document municipal employees providing service to municipal agencies as notaries public. They include valid certificates\, copies of bonds\, and any related correspondence.",Retain for 1 year(s),Public,
21307,Park City (Utah). City Manager,Working papers,1981-,Chronological,"These are project background records\, such as studies\, analyses\, notes\, drafts\, and interim reports.",Retain for 5 year(s) after end of project or program,Public,
21335,Park City (Utah). Administrative Services,Employee bonds,1983-,Chronological,"This is the municipal treasurer's bond to protect the municipality and to guarantee fidelity of the treasurer. The bond usually covers four years and ""may be set by resolution or ordinance in any amount\, not less than that established by the state money management council"" (UCA 10-3-821 (1977)).",Retain for 3 year(s) after final action,Public,
21367,Park City (Utah). City Recorder,Annual financial reports,1989-,Chronological,"These are statistical reports on the financial affairs of the entire municipality. ""Within 180 days after the close of each fiscal year the city recorder or other delegated person shall present to the governing body an annual financial report prepared in conformity with generally accepted accounting principles\, as prescribed in the Uniform Accounting Manual for Utah cities (UCA 10-6-150 (1997)). ""Copies of the annual financial report....shall be filed with the state auditor and shall be filed as a public document in the office of the city recorder"" (UCA 10-6-150 (1997)).",Retain permanently,Public,
21384,Park City (Utah). Administrative Services,Sales and use tax return forms,1994-,Chronological,"These forms are required by the State Tax Commission to report quarterly sales tax and to remit the amounts collected and due to the state (e.g.\, municipal recreational facilities).",Retain for 4 year(s),Public,
21400,Park City (Utah). Municipal Athletic Recreation Center (MARC) and Recreation,Americans With Disabilities Act records,1985-,Chronological,"These records document compliance with the Americans with Disabilities Act (ADA). They include surveys of municipal buildings to determine accessibility for the physically handicapped\, federal regulations\, proposals for implementing the act\, correspondence\, resolutions\, and solutions to access problems.",Retain for 15 year(s),Public,
21402,Park City (Utah). Municipal Athletic Recreation Center (MARC) and Recreation,Building and grounds maintenance log,1987-,Chronological,This log records all repairs made to municipal buildings and grounds. It is used to verify that repairs were made.,Retain for 3 year(s),Public,
21411,Park City (Utah). City Manager,Service requests,1996-,Numerical,"These are requests for maintenance\, service\, cleaning\, or repair of vehicles\, equipment\, and buildings\, received from any municipal department.",Retain for 6 month(s) after resolution of issue,Public,
21401,Park City (Utah). Municipal Athletic Recreation Center (MARC) and Recreation,As-built construction plans and specifications,1980-,Numerical,These are the final plans and specifications for approved and constructed municipal buildings.,Retain permanently,Public,
21418,Park City (Utah). Administrative Services,Deductions and other earnings registers,1980-,Chronological,"These registers record\, by department code\, amounts deducted from employees' payroll checks. They are used for reference of retirement and other miscellaneous deductions.",Retain for 3 year(s),Private,
21434,Park City (Utah). Administrative Services,Taxable wage earning report,1985-,"alphabetical, thereunder chronological by year","These files contain records on individual employee income taxes. Includes returns filed for income taxes such as IRS Form W-2\, reports on withheld federal taxes such as IRS Form W-3 with related papers\, and reports relating to income and social security taxes.",Retain for 3 year(s),Private,
21388,Park City (Utah). Administrative Services,Private vehicle usage files,1985-,Alphabetical,These are authorization forms for municipal officials or employees to use a private vehicle for municipal business when it is the most economical method of travel.,Retain for 3 year(s),Public,
21408,Park City (Utah). Public Works,Gasoline sales tickets,1980-,Numerical,These are copies of credit card sales slips. They are used to verify the purchase of gasoline.,Retain for 2 year(s),Public,
21425,Park City (Utah). Administrative Services,Leave adjustment reports,1980-,Chronological,"These are reports of all leave adjustments made during a pay period. These reports include category of adjustments\, the amount\, social security number\, and employee's name.",Retain for 3 year(s),Private,
21443,Park City (Utah). Administrative Services,Eligibility register,2000-,Alphabetical,This a a register of persons identified as qualified (eligible) to fill specific municipal positions. The municipality hires from this register.,Retain for 2 year(s),Private,
21404,Park City (Utah). Public Works,Daily vehicle usage report,1985-,Alphabetical,"This is a report of all vehicle usage. It is used for both maintenance and planning purposes. Includes date\, list of repairs needed and action taken\, miles traveled\, problems\, and driver's name.",Retain for 3 year(s),Public,
21420,Park City (Utah). Administrative Services,Flex time attendance records,1986-,Chronological,"These are supplemental time and attendance records (e.g.\, sign-in/sign-out sheets and work reports). They are used for payroll accounting under flextime systems.",Retain for 3 year(s),Public,
21436,Park City (Utah). Administrative Services,Wage survey files,1990-,Chronological,"These files contain wage survey reports and data; working papers and related correspondence pertaining to area wages paid for each employee class; background papers establishing need\, authorization\, direction\, and analysis of wage surveys; development and implementation of wage schedules; and development of specific rates (excluding authorized wage schedules and wage survey recapitulation sheets).",Retain until superseded,Private,
21447,Park City (Utah). Administrative Services,Employee warning files,1976-,Alphabetical,"These are unacceptable performance appraisals where a notice of proposed demotion or removal is issued but not effected\, along with all related documents.",Retain for 7 year(s),Private,
21431,Park City (Utah). Administrative Services,Retirement files,1980-,Chronological,These are reports and register control documents relating to an employee's retirement.,Retain for 3 year(s),Private,
21444,Park City (Utah). Administrative Services,Emergency and other personal leave files,1976-,Alphabetical,"These records show the name of employee\, dates of absence\, explanation of emergency\, signature of employee taking emergency leave\, and signature of supervisor.",Retain for 4 year(s),Private,
21452,Park City (Utah). Administrative Services,Equal Employment Opportunity (EEO) discrimination complaint,undated,,"These files document official discrimination complaints received and resolved by the municipality. The files contain complaints\, related correspondence\, reports\, exhibits\, withdrawal notices\, copies of decisions\, records of hearings and meetings\, and other records as described in 29 CFR 1613.222 (1992).",Retain for 4 year(s) after resolution of issue,Private,
21462,Park City (Utah). Administrative Services,Job openings files,1995-,Alphabetical,These files contain a listing of all current municipal job openings with job descriptions.,Retain for 2 year(s),Public,
21457,Park City (Utah). Administrative Services,Equal Employment Opportunity (EEO) statistics files,undated,,These files contain employment statistics and statistical reports relating to race and gender.,Retain permanently,Public,
21475,Park City (Utah). Administrative Services,Recruitment files,1995-,Alphabetical by position,These files document the offering of municipal positions to potential employees. These files contain job offers which were declined. The accepted offers are maintained in individual personnel files.,Retain for 2 year(s),Public,
21530,Park City (Utah). City Attorney,Civil case files,1993-,Chronological,"These case files document significant civil court cases in which the municipality is a party or represents the interests of the State of Utah. They include case number\, plaintiff\, defendant\, nature of case\, attorney's notes\, related correspondence\, and final verdict. This information is largely duplicated in court files and could be weeded after the case is closed.",Retain for 10 year(s) after case is closed,Protected,
21137,Department of Health and Human Services. Division of Child and Family Services. Price Office,Child protective services investigation case files,1985-,Alphabetical by client surname,"These are investigations and findings of child abuse and neglect cases. Child protective service workers use this information to determine whether or not a child is the victim of abuse or neglect. Information includes name\, court actions\, investigations\, family information\, psychiatric and psychological information\, and victim information.",Retain for 100 year(s) after case is closed,Exempt,
21139,Department of Health and Human Services. Division of Child and Family Services. Price Office,Custody evaluation files,1985-,Alphabetical by client surname,"These are reports compiled by investigators and submitted to the court indicating which natural parent the agency believes should have custody of the children in a divorce case. Information includes family history\, expenditures\, living conditions\, and victim information.",Retain for 5 year(s) after case is closed,Private,
21306,Park City (Utah). City Manager,Unsuccessful grant application files,1981-,Chronological,"These files document the rejection or withdrawal of grant applications. They include memoranda\, correspondence\, and other records relating to the decision to reject the grant proposal.",Retain for 3 year(s) after final action,Public,
21270,Park City (Utah). City Manager,City scrapbooks,1984-,Chronological,"These are a chronological record of the activities of the municipality or individual municipal departments. They include photographs\, newspaper clippings\, flyers\, program notes\, brochures\, and other items pertaining to city activities and actions and reactions of the municipality's citizens.",Retain permanently,Public,
21267,Park City (Utah). City Manager,Administrative and fiscal operations grant files report,1985-,Chronological,"These are reports on the administrative and fiscal operations of federal or state funded programs compiled on a monthly\, quarterly\, or semi-annual basis. It also includes supporting documentation.",Retain for 5 year(s),Public,
21308,Park City (Utah). City Manager,Bond anticipation notes,undated,,"These are notes used by municipalities pursuant to an appropriation resolution for bonds in anticipation of payable ad valorem taxes and constitute a full obligation of the municipality\, ""the bond anticipation notes and the interest on them shall be secured by a pledge of the full faith and credit of the municipality"" (UCA 11-14-19.5 (1997)) in ""the manner and subject to conditions of the Utah Municipal Bond Act"" (UCA 11-14 (1997)).",Retain for 1 year(s) after resolution of issue,Public,
21337,Park City (Utah). Administrative Services,Fidelity bonds,1993-,Chronological,"This is the municipal treasurer's bond to protect the municipality and to guarantee fidelity of the treasurer. The bond usually covers four years and ""may be set by resolution or ordinance in any amount\, not less than that established by the state money management council"" (UCA 10-3-821 (1977)).",Retain for 3 year(s),Public,
21293,Park City (Utah). City Manager,Project control files,1982-,Alphabetical,"These files contain memoranda\, preliminary reports\, and other records documenting assignments and the progress of projects. These files do not contain the final reports.",Retain for 1 year(s),Public,
21311,Park City (Utah). Administrative Services,Bond redemption registers,undated,,These are registers used to record the redemption of coupons for municipal bonds.,Retain for 3 year(s),Public,
21346,Park City (Utah). City Manager,Notary bonds,1993-,Chronological,"These are $5\,000.00 bonds that are required to be filed with and approved by the State Division of Corporations and Commercial Code for a term of four years (UCA 46-1-4 (1997)).",Retain for 3 year(s),Public,
21313,Park City (Utah). Administrative Services,"Bonds, notes and coupons paid files",undated,,These are the actual bonds and coupons redeemed throughout the lifetime of the bond.,Retain for 1 year(s),Public,
21310,Park City (Utah). Administrative Services,Bond redemption and destruction certificates,undated,,These are certificates sent to the municipality by the paying agent which track pay and destruction of bond coupons.,,Public,
21344,Park City (Utah). City Council,Municipal revenue bonds,undated,,These bonds are issued by the city council payable solely from revenues attributable to the extension and improvement to revenue producing facilities (UCA 11-14-17 (1997)).,Retain for 1 year(s),Public,
21361,Park City (Utah). City Manager,Fixed asset lists,1997-,Chronological,"These are listings of all municipal property (buildings and real estate)\, vehicles\, equipment\, and furniture. Includes description\, cost\, date purchased\, location\, name of vendor\, and depreciation.",Retain for 10 year(s),Public,
21347,Park City (Utah). City Council,Special improvement bonds,undated,,"The governing body of the municipality levying the assessment\, by ordinance or resolution\, may authorize the issuance of special improvement bonds to pay costs of improvements in the district against funds created by the assessment (UCA 17A-3-328 (1997)).",Retain until final action,Public,
21371,Park City (Utah). Administrative Services,Check copy files,1980-,Numerical,These are facsimile or photocopies of checks issued and are maintained solely as a quick reference source. If documentation is attached see Accounts payable.,Retain for 1 year(s),Public,
21362,Park City (Utah). City Manager,Surplus property case files,1998-,Chronological,"These files document the sale of surplus municipal property. Includes invitations\, bids\, acceptances\, lists of materials\, evidence of sales\, and related correspondence.",Retain for 6 year(s),Public,
21390,Park City (Utah). Administrative Services,Unclaimed check/warrants,1987-,Numerical,"These are unclaimed checks covering disbursements for municipal expenses. Includes check number\, date\, amount\, purpose\, and name of payee.",,Public,
21407,Park City (Utah). Public Works,Fuel records,1985-,Alphabetical,"These are logs\, reports\, or similar records documenting mileage and gasoline\, oil\, and diesel fuel used by the municipal vehicles.",Retain for 2 year(s),Public,
21389,Park City (Utah). Administrative Services,Travel/passenger reimbursement files,1985-,Alphabetical,"These files contain records relating to the reimbursement of employees for authorized travel. They may include travel orders\, per diem vouchers\, transportation request\, hotel reservations\, and all supporting papers documenting official travel by officers\, employees\, dependents\, or others authorized by law to travel.",Retain for 3 year(s),Public,
21406,Park City (Utah). Municipal Athletic Recreation Center (MARC) and Recreation,Equipment maintenance and repair records,1985-,Alphabetical,"These are records of service repair and maintenance of municipal equipment\, including office machines and furniture.",Retain for 2 year(s),Public,
21415,Park City (Utah). City Manager,Work order log,1985-,Numerical,"This is a log of all work orders. It is used for reference to verify that work was performed. Includes work order number\, work order request\, dates received and completed\, record of trouble calls and work completed.",Retain for 3 year(s),Public,
21385,Park City (Utah). Administrative Services,State Treasurer's accounting statements,1997-,Chronological,"These are quarterly reports of monies deposited with and invested by the State Treasurer under the State Money Management Act (UCA 51-7) (2010)). These statements are required by law (UCA 51-7-9 (1984)). They include a deposit form\, an account statement and an investment credit notice.",Retain for 1 year(s),Public,
21405,Park City (Utah). Municipal Athletic Recreation Center (MARC) and Recreation,Daily work logs,1997-,Chronological,"This daily log is maintained by each work crew to verify work completed. This log includes date\, work order number\, location\, job requirements\, date completed\, equipment used\, and initials or crew chief's signature.",Retain for 2 year(s),Public,
21421,Park City (Utah). Administrative Services,Garnishment records,1989-,Alphabetical,These are records of garnishments or levies for debts owed by employees which are attached to employees' earnings.,Retain for 3 year(s),Private,
21438,Park City (Utah). Administrative Services,Adverse action files,1976-,Alphabetical,"These are case files and related records created in reviewing an adverse action (disciplinary or nondisciplinary removal\, suspension\, leave without pay\, or reduction in force) against an employee. The file includes a copy of the proposed adverse action with supporting papers; statements of witnesses; employee's reply; hearing notices\, reports\, and decisions; reversal of action; and a record of appeals\, excluding letters of reprimand which are normally filed in the official personnel files.",Retain for 3 year(s) after case is closed,Private,
21424,Park City (Utah). Administrative Services,Insurance deduction files,1980-,Alphabetical,These are reports and related papers including copies of vouchers and payment schedules pertaining to insurance deductions.,Retain for 3 year(s),Private,
21432,Park City (Utah). Administrative Services,Saving and bond purchase records,2000-,Chronological,These records document the payroll deduction and purchase of U.S. Savings Bonds.,Retain for 3 year(s),Public,
21442,Park City (Utah). Administrative Services,Eligibility certificates,2000-,Alphabetical,"These are certificates of eligibility with related requests\, forms\, correspondence\, and statement of reasons for passing over a ""preference eligible"" and selecting a ""non-preference eligible.""",Retain for 2 year(s),Private,
21450,Park City (Utah). Administrative Services,Employment eligibility records,1976-,Alphabetical,"This form is required by the U.S. Immigration and Naturalization Service to be completed by all employers when hiring\, when recruiting for a fee\, or when continuing to employ individuals in accordance with 8 CFR 274a.2 (1993)). It is used to verify the prospective employee is a U.S. citizen\, resident alien\, or legal immigrant eligible to be hired in the United States.",Retain for 3 year(s) or until separation,Private,
21412,Park City (Utah). Public Works,Space utilization reports,1994-,Chronological,"These are reports on the amount of floor space in municipal buildings. They are used for planning purposes. The report includes number of rooms\, square footage per room\, and room capacity.",Retain until superseded,Public,
21428,Park City (Utah). Administrative Services,Payroll files,1980-,Chronological,"These files contain memoranda\, copies of payrolls\, checklists\, and related certification sheets. They also include security copies of documents prepared or used for disbursement\, along with supporting documentation. Please refer to Schedule 8\, Item #4 ""Employee Earnings History Files\,"" if an earning history file/card is not maintained.",Retain for 3 year(s),Private,
21446,Park City (Utah). Administrative Services,Employee training files,1976-,Alphabetical,"These files document course availability and municipal employee participation in training programs sponsored by the municipality\, other government agencies\, and non-governmental institutions. They include correspondence\, reports\, participant lists\, and other items. The actual training certificates and transcripts are filed in individual personnel files.",Retain for 6 year(s),Public,
21456,Park City (Utah). Administrative Services,Equal Employment Opportunity (EEO) reports,undated,,"These reports are required to be filed with the Equal Employment Opportunity Commission (EEOC) in accordance with the provisions of Title VII and the Americans with Disabilities Act (ADA) (29 CFR 1602 (1992)). They include statistical information on employees hired\, rehired\, and terminated.",Retain for 2 year(s),Public,
21423,Park City (Utah). Administrative Services,Individual authorization allotments files,1970-,Alphabetical by last name,"These are records of employee authorizations for payroll deductions for allotments (i.e.\, U.S. Savings Bonds).",Retain for 3 year(s),Private,
21441,Park City (Utah). City Manager,Court ordered community service files,undated,,"These files document participation in court ordered community service projects. A district\, circuit\, or juvenile court may order the completion of a specific number of hours of community service in lieu of a jail term or payment of a fine. The files include an introduction form from the court which contains name\, number of hours of community service ordered to perform\, by what date\, and any expectations; a copy of the court order; and a time sheet showing how many hours have been completed. The court having jurisdiction of the case retains the record copy of these records.",Retain for 1 year(s) after separation,Public,
21449,Park City (Utah). Administrative Services,Employment applications (not hired),1976-,Chronological,"These are application forms completed by persons seeking municipal employment who were not hired. They include the name\, address\, and telephone number of the applicant\, employment history\, education\, and a list of references.",Retain for 2 year(s),Private,
21459,Park City (Utah). Administrative Services,Green Thumb program files,undated,,"These files document the municipality's participation in the Green Thumb Program. This is a program designed to improve the economic and social conditions of older citizens and rural communities by providing essential community services through promoting the employment and training of older Americans. The Green Thumb Program is sponsored by the National Farmer's Union and is funded by the U.S. Department of Labor. Participants are low income persons 55 years and older who work an average of 20 to 24 hours per week. The files include time cards\, Green Thumb employment form\, performance review forms\, enrollee job description\, work schedule\, medical examination form\, memoranda\, surveys\, and related correspondence.",Retain for 3 year(s) after completion of publication or report,Private,
21476,Park City (Utah). Administrative Services,Salary surveys,1990-,Chronological,"These are salary survey reports on various municipal positions. They are used to compare salary ranges\, benefits\, education\, and required experience. They include positions\, grades\, salaries\, benefits\, education\, and experience.",Retain for 3 year(s),Public,
21504,Park City (Utah). Administrative Services,Invoices,1980-,Numerical by batch and check number,"These records document the procurement of goods and services for the municipality. They usually include the date\, number of items received\, descriptions of items\, invoice number\, purchase order number\, vendor\, unit and total price of goods. Invoices are usually part of the accounts payable files or purchase order files.",Retain for 4 year(s),Public,
21520,Park City (Utah). City Manager,Liability risk management case files,1993-,Chronological,"These case files document the reporting\, investigation\, and settlement of liability claims filed against the municipality.",Retain for 20 year(s) after case is closed,Public,
21460,Park City (Utah). Administrative Services,Grievance and disciplinary files,1980-,Alphabetical,"These files document the review of grievances and appeals raised by municipal employees\, except EEO complaints. These case files include witnesses' statements\, reports of interviews; and hearings\, examiner's findings\, recommendations and exhibits; and records relating to a reconsideration request.",Retain for 3 year(s) after case is closed,Private,
21470,Park City (Utah). Administrative Services,Position description files,1980-,Alphabetical,"These files describe established positions including information on title\, grade\, duties\, and agency responsibilities.",Retain for 2 year(s) after superseded,Public,
21478,Park City (Utah). Administrative Services,Temporary employees personnel files,1980-,Alphabetical,These are files maintained on temporary employees who were not provided benefits by the municipality. They include copies of correspondence and employment forms. They do not include personnel records created for specific federal programs.,Retain for 1 year(s) after separation,Private,
21483,Park City (Utah). City Manager,Business license registers,1987-,alphabetical,"These registers record the issuance of licenses for persons or companies conducting business within municipal boundaries. They contain name\, address\, date\, and type of license. Prior to 1960\, many municipalities only maintained a register and no business license files. Most current registers are computer printouts.",Retain permanently,Public,
21515,Park City (Utah). City Manager,Vendor list,1987-,Alphabetical,"This is a list of vendors providing goods and services to the municipality. It usually includes names of vendors\, addresses\, telephone numbers\, and descriptions of goods or services provided.",Retain until superseded,Public,
21531,Park City (Utah). City Attorney,Claim petition files-incident reports,1982-,Chronological,"These files contain petitions claiming damages caused by municipal employees and/or equipment. They are used to determine liability. These files include petitions\, correspondence and police reports if applicable.",Retain for 6 year(s),Public,
21472,Park City (Utah). Administrative Services,Pre-employment health records,1976-,Alphabetical,"Employee health records can include but are not limited to such things as Family Medical Leave documentation\, psychological profiles\, doctor's notes for absences\, long and short term disability documentation\, documentation of disability accommodations\, workers' compensation information\, x-rays\, hypertension screenings\, blood series\, pre-employment physicals\, medical histories and etc. The records are used to limit liability in deployment of workers\, to establish the health status of potential employees\, and to limit the effect of occupation related diseases or to modify conditions that might limit an employee's ability to perform assigned duties.",Retain for 3 year(s) after separation,Private,
18992,"Department of Natural Resources. Division of Oil, Gas, and Mining. Abandoned Mine Reclamation Program",Mineral leases,1955-1976.,Chronological.,Records of mineral leases are not kept by this division. The Bureau of Land Management keeps records of mineral leases.,,Public,1 microfilm reel
18985,Snow College (Utah),Student records,1920-,Chronological by time period thereunder alphabetical by student surname.,"Files containing official documentation listing student's courses\, grades\, credits earned\, and status achieved. Often referred to as a transcript.",Permanent. Retain until administrative need ends,Private,
19023,Piute County (Utah). County Treasurer,General ledger,1911-1925.,Chronological,"This ledger documents the revenues and disbursements of Piute County funds including school districts and indigent funding. It includes year\, fund name\, date\, amounts received and disbursed\, totals\, and grand totals.",,Public,
19031,Ogden-Weber Technical College (Utah),Custom-fit testing results,1990-2022.,"Alphabetical by customer name, thereunder chronological.","Custom-fit tests are given by the Assessment Office for specific industries and companies\, which determine the tests that will be given. The tests are used for pre-employment\, promotion\, and training development needs assessment. Most of the tests check for skills in math\, reading\, dexterity\, and reasoning ability. Those who take the tests may or may not be students at the Ogden-Weber Applied Technology Center. Information includes a list of names\, social security numbers\, and scores (raw percentile and grade equivalent).",Retain for 1 year(s),Private,
19043,Department of Transportation. Engineering & Operations. Operations. Motor Carriers. Port of Entry,Permit file electronic system,1995-,"Searchable by company name, permit number, vehicle identification number, and serial number","This electronic system\, a subset of the Port of Entry electronic system (series 19035)\, tracks permits issued by Port of Entry agents. Types of permits issued include oversize and overweight/oversize combination\, 96-hour trip and fuel permits\, and special receipts. The system also checks fuel tax and operating authority status and prepares employee shift activity reports. Statistical summaries of this information is maintained by the Division. Information includes permit number\, status\, start date and time\, clearance number\, expiration date\, direction of travel\, company name and address\, unit number\, serial number\, year and make of vehicle\, license plate number\, vehicle weight\, type of permit\, fees\, and agent name and badge number.",Retain for 3 year(s),Public,
19072,Salt Lake City (Utah). Public Library,Meeting room applications and weekly event schedules,1998-,Alphabetical by name,"These are forms completed by groups or individuals applying to use the Library's meeting rooms and to schedule library programs. They include the name of the group or individuals\, the date and time as well as the general purpose for the use of the facility.",Retain for 1 year(s),Public,
19035,Department of Transportation. Engineering & Operations. Operations. Motor Carriers. Port of Entry,Port of Entry electronic system,1995-,"Searchable by many fields, including company name, permit number, vehicle identification number, and serial number","This electronic system automates three primary business functions of Port of Entry operations: issuing permits\, issuing citations and warnings\, and producing shift accounting reports. Designed in-house using PowerBuilder software\, the system tracks companies and the status of their permits\, and serves as a communication tool between agents in different ports. This is valuable as trucks and other large vehicles pass through the state. If an agent needs authority from the main office in Salt Lake City\, that authority is granted via the system. The system is divided into four main data groups: companies\, vehicles\, permits\, and citations. All data groups have their own reports which are printed. The system also generates quarterly and annual statistical reports\, and activity reports which are maintained in the division office. A user's manual is included.",Retain for 3 year(s),Public,
19066,Department of Transportation. Engineering & Operations. Project Development. Construction,Non-historical project field books,1996-,Alphanumerical by project number,"These books\, culled from the valuable project field books\, series 6764\, contain the survey notes\, drawings\, and daily diary entries of the project engineer assigned to a particular project\, but they do not have long-term value to the design and construction of future projects. Much of the information they contain is duplicate data found on the highway as-constructed plans\, series 6658. Project engineers are assigned the responsibility of determining whether any field book in question is of long-term value. Each project has a set of color-coded books which note a project's stage of progress and any other information the project manager records. These books include drawings\, survey notes\, structure notes\, elevation statistics\, townships and other areas involved\, weather conditions\, project numbers\, and the engineer's daily notes on the progress of the project. The brown and beige field books contain information on the construction of the project\, the green books contain information on,the structures involved\, the red books are the engineers' diaries\, and the blue books contain miscellaneous notes related to the project. In 1998\, an electronic version of the field books was developed. These records are part of the Project Development Business System (PDBS) database managed by UDOT.",Retain for 3 year(s),Public,
19118,Department of Health and Human Services. Division of Child and Family Services. Moab Office,Work incentive case files,1980-,Alphabetical by client surname,"These files document work incentive programs offered to persons needing employment through the Department of Human Services\, Division of Child and Family Services. Information includes employment history\, family information\, job position information\, marital status\, salary information\, and social security number.",Retain for 5 year(s) after case is closed,Private,
19073,Salt Lake City (Utah). Public Library,Copyright infringement forms,1998-,Chronological,These forms are completed by library patrons acknowledging their copyright responsibility while interlibrary loan materials are in their possession. They include name of patron and date.,Retain for 1 year(s),Public,
20218,Garfield County (Utah). County Recorder,Auditor's tax deeds,1924-1939.,Chronological,"These deeds are issued by the county auditor conveying property to purchasers of real property sold for delinquent taxes. ""The county auditor may\, in the name of the county\, execute deeds conveying in fee simple all property sold at public sale to the purchaser and to attest this with the auditor's seal. Deeds issued by the county auditor . . . shall [include] the total amount of all the delinquent taxes\, penalties\, interest and administrative costs which were paid in for the execution and delivery of the deed\, the year for which the property was assessed and sold to the county at preliminary sale\, a full description of the property and the name of grantee\, and when executed and delivered by the auditor"" UCA_ 59-2-1351.1(9)(a)_(1995)). The deed issued by the county auditor ""shall be recorded by the county recorder"" (UCA_59-2-1351.1(9)(c)_(1995)).",Permanent. Retain for 1 year(s),Public,
20235,Garfield County (Utah). County Recorder,Abstract record,1898-1956.,"Numerical by section, township, and range","These records contain the history of property ownership by providing ""a true chain of title to each tract or parcel and the encumbrances thereon as shown by the records of the office"" by geographical location (UCA 17-21-6(6) (1995)). They contain the date and character of the instrument\, book and page\, entry number\, and legal description.",,Public,
20298,Department of Health and Human Services. Division of Child and Family Services. Castle Dale Office,Adoption subsidy payment records,1985-,Alphabetical by client surname,"These are subsidy payments to adopting families and are used to track eligibility and provide an audit trail. State subsidies may be one time\, time-limited\, or long-term\, depending on the circumstances of the family and the child's needs. Medical\, dental\, psychological\, and long term maintenance subsidies continue until age 18\, or until age 21 if the state has determined that the child has a mental or physical handicap which warrants continuing assistance. All state subsidy agreements are reviewed annually for continued eligibility (Utah Administrative Code R537-43.2 (1993).",Retain for 10 year(s) after case is closed,Private,
20314,Department of Corrections. Division of Administrative Services,Pre-Service Academy session records,1985-,"Numerical by session number, thereunder alphabetical by surname","These records are used to verify the training an individual employee received prior to being accepted as a correctional officer as required by Utah Administrative Code R728-406 (1998). An employee who does not graduate from the academy is considered not to have passed probation and is released from employment. The series also includes training files for correctional officers at county facilities. Information includes transcripts\, test scores\, attendance records\, peer evaluation results\, schedule for session\, and copies of course completion certificates.",Retain for 20 year(s) after separation,Private,
20297,Department of Health and Human Services. Division of Child and Family Services. Castle Dale Office,Adoption home studies,1985-,Alphabetical by client surname,"Information collected from prospective adoptive families and assessed by the agency to determine eligibility. Following the assessment of cases\, the department determines either the approval or disapproval of applicants. Information includes home studies\, primary person characteristic forms (Form 1054)\, court documents\, biographies\, reference letters\, work histories\, criminal background checks\, psychiatric and psychological information\, and family records.",Retain for 7 year(s) after case is closed,Private,
20359,Ogden (Utah). Human Resources Department,Employment application not hired,ca. 1959-,Chronological,"These are application forms completed by persons seeking municipal employment who were not hired. They include the name\, address\, and telephone number of the applicant\, employment history\, education\, and a list of references.",Retain for 2 year(s),Private,
20355,Ogden (Utah). Human Resources Department,Court ordered community service files,ca. 1959-,Alphabetical by surname,"These files document participation in court ordered community service projects. A district\, circuit\, or juvenile court may order the completion of a specific number of hours of community service in lieu of a jail term or payment of a fine. The files include an introduction form from the court which contains name\, number of hours of community service ordered to perform\, by what date\, and any expectations; a copy of the court order; and a time sheet showing how many hours have been completed. The court having jurisdiction of the case retains the record copy of these records.",Retain for 1 year(s),Public,
20379,St. George (Utah). Department of Public Works,Abandonment files,1960-,Alphabetical by name,"These files document the abandonment of city easements on combined city lots. Since the city has easements for utilities on all lots\, construction can not be undertaken with the abandonment of the easements. The files include the application\, map of the easement abandonment\, engineering/surveyor notes\, legal description\, and related correspondence.",Retain permanently,Public,
20573,Santa Clara (Utah),Resolutions,undated,,"These are formal statements of a decision\, or expression of opinion put before or adopted by the city council. They may perform the same function as an ordinance. Resolutions may include the following: establishing water and sewer rates\, charges for garbage collection and fees charged for municipal services\, establishing policies and guidelines\, and regulating the use and operation of municipal property (UCA 10-3-717 (1997)).",Retain permanently,Public,
20368,Ogden (Utah). Human Resources Department,Temporary employees personnel files,ca. 1959-,Alphabetical by employee name,These are files maintained on temporary employees who were not provided benefits by the municipality. They include copies of correspondence and employment forms. They do not include personnel records created for specific federal programs.,Retain for 1 year(s) after separation,Private,
20386,St. George (Utah). Department of Public Works,Passenger facility charge,1996-,Numerical by file number,"These files document the imposition of fees ($1\, $2\, or $3) on each passenger boarding at the airport. The Federal Aviation Administration (FAA) requires airports to apply for the authority to impose a passenger facility charge (PFC) and to use the PFC on an airport project (Federal Aviation Regulations (FAR) 158.23 (1998)). The airport must provide written notice to all air carriers operating at the airport\, describing proposed projects to be funded by the PFC\, the proposed charge\, project's proposed beginning and ending schedule\, and to receive their approval in accordance with FAR 158.23 (1998). The files include the application\, airline approvals\, general approvals\, capital improvement project lists\, backup information\, and exhibits (pictures of needed improvements).",Retain permanently,Public,
20568,Santa Clara (Utah),Election returns,undated,,These are books of tabulations counted by the election judges. They serve as the official tally of votes for municipal elections.,Retain for 22 month(s),Public,
20559,Department of Human Services. Division of Administrative Services,Monitoring panel reports,1995-1998.,"Chronological, thereunder numerical by report number.","These records document the Monitoring Panel's quantitative and qualitiative reviews of the Division of Child and Family Services' child welfare programs\, including child protective services\, home based services\, and foster care services. Information includes reports from 1995-1998\, and the Comprehensive Plan created in 1998. There are 3.5 inch floppy computer disks included in this series.",,Public,
20578,Santa Clara (Utah),Hearings files,undated,,"These files contain information documenting hearings requested by the public for various reasons including the denial and revocation of various licenses (businesses\, liquor\, taxi licenses) or special hearings called by the mayor or city council. Files contain copies of transcribed minutes\, related correspondence\, copies of applications\, reports and agenda.",Retain permanently,Public,
20627,Salt Lake City (Utah). Public Library,Equal Employment Opportunity records,undated,Chronological.,"These files document official discrimination complaints received and resolved by the municipality. The files contain complaints\, related correspondence\, reports\, exhibits\, withdrawal notices\, copies of decisions\, records of hearings and meetings\, and other records as described in 29 CFR 1613.222 (1992).",Retain for 4 year(s) after resolution of issue,Private,
20646,Salt Lake City (Utah). Public Library,Library scrapbook,ca. 1898-,Chronological,"These are a chronological record of the activities of the library. They include photographs\, newspaper clippings\, flyers\, brochures\, and other items pertaining to library activities and actions and reactions of the municipality's citizens.",Retain permanently,Public,
20659,Salt Lake City (Utah). Public Library,Position description files,undated,,"These files describe established positions including information on title\, grade\, duties\, and agency responsibilities.",Retain for 2 year(s),Public,
20667,Salt Lake City (Utah). Public Library,Technical reference files,undated,,"These files contain copies of documents retained strictly for reference and informational purposes which are not part of the official files. Includes copies of reports\, studies\, special compilations of data\, drawings\, periodicals\, books\, clippings\, brochures\, catalogs\, and vendor price lists.",Retain until administrative need ends,Public,
20642,Salt Lake City (Utah). Public Library,Job postings,undated,,These files contain a listing of all current municipal job openings with job descriptions.,Retain for 2 year(s),Public,
20630,Salt Lake City (Utah). Public Library,Fixed asset files,undated,,"These work sheets list totals of all fixed assets\, purchases\, and dispositions. They are used to create annual reports.",Retain until superseded,Public,
20640,Salt Lake City (Utah). Public Library,Insurance policy files,undated,,These are insurance policy contracts between the municipality and private insurers.,Retain for 15 year(s) after resolution of issue,Public,
20651,Salt Lake City (Utah). Public Library,Payroll distribution register,undated,,"These registers record\, by department code\, amounts deducted from employees' payroll checks. They are used for reference of retirement and other miscellaneous deductions.",Retain for 3 year(s),Private,
20679,Salt Lake City (Utah). Public Library,Workers compensation claim files,undated.,Chronological.,"These are records about on-the-job injuries or job related disabilities\, regardless of whether claims for compensation were made. See Utah Code 34A-2 for Workers' Compensation Act.",Retain for 10 year(s),Private,
20653,Salt Lake City (Utah). Public Library,Personal injury files,undated.,,"These files contain forms\, correspondence and related medical and investigatory records relating to on-the-job injuries\, whether or not a claim for compensation was made. They exclude copies filed in the Personnel files and those submitted to the Utah Industrial Commission.",Retain for 5 year(s),Private,
20689,Salt Lake City (Utah). Public Library,Circulation statistical reports,undated,,"These are monthly statistical reports on the numbers and types of library materials checked out. They are used for future planning. They include the number of items checked out by type\, number of library cards issued\, and monthly totals.",Retain until completion of publication or report,Public,
20676,Salt Lake City (Utah). Public Library,Volunteer applications,undated,,These are files maintained on temporary employees who were not provided benefits by the municipality. They include copies of correspondence and employment forms. They do not include personnel records created for specific federal programs.,Retain for 1 year(s) after separation,Private,
20692,Salt Lake City (Utah). Public Library,Lost library materials and refund receipts,undated,,"These are receipts issued by the library when a patron pays for lost library materials. They are used to verify payment and if the book is located a refund will be granted. These receipts also serve as a backup record to verify payment if a question arises. The receipts include the patron name and identification number (barcode number)\, library materials' titles\, amount paid and date.",Retain for 3 year(s),Private,
20852,Department of Health and Human Services. Division of Child and Family Services. Logan Office,Adoption applications denied,1980-,Alphabetical by client surname,"These are denials pertaining to the adoption of children. They indicate the reasons for Child and Family Services' denial of adoption applications. They include a profile summary of the adoptive family which contains parent surname\, religion\, income\, education\, occupations\, and children's names and ages.",Retain for 4 year(s) after case is closed,Private,
20956,Weber County (Utah). County Recorder,Architect licensing book,1911.,Chronological.,"These are licenses for architiects recorded with the county recorder. The index includes name\, book and page\, entry number\, date of recording\, and date of issuance of certificate.",,Public,
20937,Garfield County (Utah). Probate Court,Divorce case record book,1883-1889.,Chronological,Record of actions taken in divorce cases heard by the Garfield county probate court.,,,1 microfilm reel
20958,Weber County (Utah). County Recorder,Physician's certificates and index,1893-1957.,Chronological.,"These are the physicians' certificates recorded with the county recorder. The index includes name\, book and page\, entry number\, date of recording\, and date of issuance of certificate.",,Public,
20988,"Department of Natural Resources. Division of Oil, Gas, and Mining. Oil and Gas Conservation",Disposal facility case files,1987-,Alphabetical by facility name.,"These records document the history of each disposal facility. Each file contains a permit application\, inspection reports\, correspondence\, and monitoring data\, and is kept and added to until the identified facility is permanently closed. A case file may be revisited in the future\, after closure of a facility\, if a problem or interest develops with a disposal site.",Permanent. Retain for 10 year(s) after final action,Public,
21028,Utah State Tax Commission. Auditing Division,Combined fuel tax audits,1978-,Alphabetical by account name,"These files document the audits of combined fuel taxes including special fuel user dealer\, aviation fuel\, environmental surcharge fee\, motor fuel\, special fuel supplier\, special fuel tax\, compressed natural gas\, radioactive waste and special fuel tax audits. The files contain audit reports\, which detail the auditor's findings\, and the supporting workpapers from the audit of a taxpayer. The files include specific tax return information such as copies of returns and payments made by the taxpayer. They may also hold federal income tax information. Copies of other taxpayer records may be included as supporting evidence for the audit conclusions. The files contain the audit program outlining the methods and procedures followed during the course of the audit\, and all legal and court documents related to the taxpayer appeals.",Retain for 15 year(s),Protected,
21127,Department of Health and Human Services. Division of Child and Family Services. Price Office,Work incentive case files,1985-,Alphabetical by client surname,"These files document work incentive programs offered to persons needing employment through the Department of Human Services\, Division of Child and Family Services. Information includes employment history\, family information\, job position information\, marital status\, salary information\, and social security number.",Retain for 5 year(s) after case is closed,Private,
21008,Utah State Tax Commission. Auditing Division,Corporate income tax audits,1975-,Numerical by account number.,"These files document the audits of corporate income tax records. The files contain audit reports\, which detail the auditor's findings\, and the supporting workpapers from the audit of a taxpayer. The files include specific tax return information such as copies of returns\, and payments made by the taxpayer. They may also hold federal income tax information. Copies of other taxpayer records may be included as supporting evidence for the audit conclusions. The files contain the audit program outlining the methods and procedures followed during the course of the audit\, and all legal and court documents related to taxpayer appeals.",Retain for 15 year(s),Protected,
21029,Utah State Tax Commission. Auditing Division,Withholding royalties tax audits,1982-,Alphabetical by account name.,"These files document the audits of withholding taxes on royalties. The files contain audit reports\, which detail the auditor's findings\, and the supporting workpapers from the audit of a taxpayer. The files include specific tax return information such as copies of returns\, and payments made by the taxpayer. They may also hold federal income tax information. Copies of other taxpayer records may be included as supporting evidence for the audit conclusions. The files contain the audit program outlining the methods and procedures followed during the course of the audit\, and all legal and court documents related to taxpayer appeals.",Retain for 15 year(s),Protected,
21135,Department of Health and Human Services. Division of Child and Family Services. Price Office,Adoption subsidy payment records,1985-,Alphabetical by client surname,"These records document subsidy payments to adopting families and are used to track eligibility and provide an audit trail. State subsidies may be one time\, time-limited\, or long-term\, depending on the circumstances of the family and the child's needs. Medical\, dental\, psychological\, and long term maintenance subsidies continue until age 18\, or until age 21 if the state has determined that the child has a mental or physical handicap which warrants continuing assistance. All state subsidy agreements are reviewed annually for continued eligibility (Utah Administrative Code R537-43.2 (1993).",Retain for 100 year(s) after case is closed,Private,
21195,Salt Lake Community College (Utah),Payroll deduction registers and related records,1990-,Numerical by social security number,"Report used to reference the amount of deductions taken. Information includes job code\, social security number\, employee name\, amount deducted\, and total yearly amount deducted.",Retain for 3 year(s),Private,
21213,Park City (Utah). Justice of the Peace,Civil case docket books,1887-1890.,Chronological by date.,"This book was used to record individual civil cases heard by the Park City Justice of the Peace Court. Information includes the names of the parties\, the judge\, and filing dates of all documents filed with the court in relation to each case.",,Public,1 microfilm reel
21145,Department of Health and Human Services. Division of Child and Family Services. Price Office,Interstate compact placement home studies case files,1985-,Alphabetical by client surname,"These files document information collected to determine whether or not a family and home are appropriate for the placement of children currently in foster care. If the home is determined to be suitable\, children may be released from the custody of the Division of Child and Family Services to the approved family and home. Information includes criminal background checks\, autobiographies\, physical\, psychiatric\, and psychological examinations\, interviews\, income information\, and home study evaluations.",Retain for 10 year(s) after case is closed,Private,
21193,Salt Lake Community College (Utah),Payroll registers,1990-,Chronological,"Display of earnings\, deductions\, taxes\, net income\, and warrant or direct deposit information. These documents are prepared and used for payroll disbursement.",Retain for 3 year(s),Private,
21194,Salt Lake Community College (Utah),Retirement benefit registers,1990-,Numerical by employee identification number,"Report used to reference the amount of retirement deducted and other miscellaneous deductions. Information includes job code\, social security number\, name\, and amounts.",Retain for 3 year(s),Private,
21279,Park City (Utah). City Manager,Government Records Access and Management Act (GRAMA) municipal appeals case files,1990-,Chronological,"These case files document the appeals for access of municipal records to separate municipal appeals bodies (i.e.\, city council or separate board). This is in accordance with municipal ordinances adopted under the authority granted in the Government Records Access and Management Act (GRAMA)(UCA 63-2-701 (1997)). These case files include copies of the access request and denial forms\, the appeal\, research notes\, council or board decision\, and any other documentation concerning the appeal process.",Permanent. Retain until administrative need ends,Public,
21286,Park City (Utah). City Council,Meeting minute tape recordings,1958-,Chronological,"These are the tape recordings of the proceedings of regularly scheduled\, special and emergency municipal meetings. They are used to create the official minutes. UCA 52-4-7 requires that ""written minutes shall be kept of all open meetings"" and that they ""shall be available within a reasonable time after the meeting."" UCA 52-4-7.5(2)(a) (1997) requires that ""if a public body closes a meeting . . . for any other purpose than to discuss the deployment of security personnel\, devices\, or systems\, the public body shall either tape record the closed portion of the meeting or keep detailed written minutes that disclose the content of the closed portions of the meeting.""",Retain for 3 year(s) after approval of minutes,Public,
21305,Park City (Utah). City Manager,Transitory correspondence,1980-,Alphabetic,These are cover letters or other records attached to publications or other municipal information sent from municipal offices. They normally only indicate that information is being transmitted per request and provide no additional information.,Retain until administrative need ends,Public,
21315,Department of Human Services. Division of Child and Family Services. Park City Office,Substitute care subsidy files,1985-2010.,Alphabetical by client surname,"These are requests for financial assistance by adoptive parents. Financial assistance is granted only to provide for the needs of the child. Information includes application and agreement for subsidy\, reason for subsidy\, district number of office where request was made\, family income and expenditures\, and a federal income tax return.",Retain for 5 year(s) after case is closed,Private,
21302,Park City (Utah). City Manager,Technical reference files,1985-,Chronological,"These files contain copies of documents retained strictly for reference and informational purposes which are not part of the official files. Includes copies of reports\, studies\, special compilations of data\, drawings\, periodicals\, books\, clippings\, brochures\, catalogs\, and vendor price lists.",Retain until administrative need ends,Public,
21359,Park City (Utah). City Manager,Disposition records,1997-,Numerical by fund number,"These are either forms or records completed by municipal agencies when municipal property is disposed of either by public auction\, competitive bidding\, or destruction. Includes date\, department name\, description of item\, value\, disposition method\, and reason\, condition\, and approval signature.",Retain for 3 year(s) after disposition of asset,Public,
21386,Park City (Utah). Administrative Services,State Treasurer's deposits,1999-2000.,Chronological,These are multi-copy deposit forms which accompany agency deposits to the State Treasurer's Office. These records also serve as a receipt of deposit.,Retain for 3 year(s),Public,
21410,Park City (Utah). Public Works,Mileage certificates,1980-,Numerical,These are certificates issued by the dealer/manufacturer certifying the mileage is accurate on each municipally purchased vehicle.,Retain for 3 year(s),Public,
21426,Park City (Utah). Administrative Services,Leave application files,1980-,Chronological,"These are applications for leave\, and supporting papers relating to request for\, and the approval of\, taking leave time (vacation\, sick\, etc.).",Retain for 3 year(s),Private,
21380,Park City (Utah). Administrative Services,Investment accounting monthly reports,1997-,Chronological,"These are monthly accounting reports. They include outstanding reports\, amortization reports\, and earning reports.",Retain for 5 year(s),Public,
21409,Park City (Utah). Public Works,Insurance adjuster's estimates,1985-,Numerical,These are insurance adjusters' reports on repair estimates for municipal vehicles.,Retain for 3 year(s),Public,
21417,Park City (Utah). Administrative Services,Budget authorization reference files,1980-,Alphabetical,These are copies of budget authorizations in operating payroll units. They are used to control personnel ceilings and personnel actions.,Retain until superseded,Private,
21419,Park City (Utah). Administrative Services,Employee earnings history files,1987-,"Alphabetical, sorted by computer program","These files are a cumulative salary history for individual municipal employees. They contain the name and address of each employee\, name of department and position\, social security number\, date of birth\, date employed\, earnings and deductions by pay period\, gross earnings year-to-date\, net pay\, and check number. These files are considered to be the most important payroll record for retirement purposes.",,Private,
21435,Park City (Utah). Administrative Services,Time sheets,1980-,Chronological,"These are records which verify hours worked\, sick leave\, vacation\, overtime\, and holidays earned and taken by municipal employees.",Retain for 3 year(s),Public,
21453,Park City (Utah). Administrative Services,Equal Employment Opportunity (EEO) program files,undated,,"These files document the adoption and administration of municipal affirmative action programs under the Civil Rights Act of 1964 and the Equal Employment Opportunity Act of 1972. The files include program correspondence\, program plans\, reports\, and may include anti-discrimination committee meeting records and reports.",Retain permanently,Public,
21473,Park City (Utah). Administrative Services,Pre-employment tests,1980-,Alphabetical,"These examinations are required of applicants for specific municipal positions. They include date\, position tested for\, employee name\, social security number\, the actual test questions and applicant's answers\, and scores.",Retain for 2 year(s),Protected,
21430,Park City (Utah). Administrative Services,Retirement benefits assistance files,1980-,Alphabetical,"These files contain correspondence\, memoranda\, annuity estimates\, and other records used to assist retiring employees or survivors in claiming insurance or retirement benefits.",Retain for 3 year(s),Private,
21440,Park City (Utah). Administrative Services,Course announcement files,1998-,Chronological,"These are informational files on municipal employee training opportunities. They are used for reference purposes. They include pamphlets\, notices\, catalogs\, and other records that provide information on courses or programs offered to municipal employees by government agencies or non-governmental organizations.",Retain until superseded,Public,
21468,Park City (Utah). Administrative Services,Personal injury files,1976-2018.,Chronological,"These files contain forms\, correspondence and related medical and investigatory records relating to on-the-job injuries\, whether or not a claim for compensation was made. They exclude copies filed in the Personnel files and those submitted to the Utah Industrial Commission.",Retain for 5 year(s),Private,
21465,Park City (Utah). Administrative Services,Municipal Officers' and Employee Ethics Act records,1993-,Chronological,"These records are legal/disclosure forms and council disclosure forms used by elected or appointed municipal officials to disclose any actual or potential conflict of interest in accordance with UCA 10-3-1302 (1989) through 10-3-1312 (1989) (Municipal Officers' and Employees' Ethics Act). The disclosures are made to the mayor. Includes personal benefits\, special privileges or compensation received for assisting any person or business in transactions involving the city; disclosure of any officer\, director\, or agent employee of a substantial interest in a business entity regulated by or doing business with the city; and any personal interest or investment which creates a conflict between public duties and personal interest.",Retain for 7 year(s) after separation,Public,
21507,Park City (Utah). Administrative Services,Purchase orders,1980-,Numerical by batch and check number,"These are records authorizing the purchase of supplies or equipment by the municipality. They contain the name of the requesting agency\, name of vendor\, item\, date ordered\, delivery date\, purchase order number\, account charged\, and authorizing signature.",Retain for 4 year(s),Public,
21508,Park City (Utah). Administrative Services,Purchase requisition files,2000-,Chronological,These files contain requisitions for supplies and equipment for current inventory.,Retain for 4 year(s),Public,
21516,Park City (Utah). Administrative Services,Vouchers,1994-,Numerical by batch and check number,"This is an official authorization to pay on a claim or bill. Includes name of department fund\, check number\, date\, amount of claim\, transmittal sheet number\, and authorizing signature.",Retain for 4 year(s),Public,
21518,Park City (Utah). City Manager,Insurance policy files,1993-,Chronological,These are insurance policy contracts between the municipality and private insurers.,Retain for 15 year(s) after final action,Public,
21526,Park City (Utah). City Manager,Special assessment books,2000-,Chronological,"These books record the levy and assessment of special taxes. They contain extension number\, address\, plat or subdivision; block and lot numbers; name of owner; address; number of front feet; amount paid on principle; interest; when paid; total amount paid and principal interest.",Retain permanently,Public,
21534,Park City (Utah). City Attorney,Formal legal opinions,1982-,Chronological,"These are the formal legal opinions written by city attorneys in response to requests received from citizens of Park City or members of the public in the course of municipal business. They are necessary to maintain consistency of opinion in related matters. They show date of opinion\, advice or opinion\, and name of requesting party.",Retain permanently,Public,
21517,Park City (Utah). City Manager,Disaster planning files,1985-,Chronological,"These files are used to prepare city-wide plans for action to address emergency conditions (e.g. fire\, flood\, earthquake\, and other disasters). They include studies and evaluations undertaken by the municipality\, and the completed disaster plan.",Retain permanently,Public,
21525,Park City (Utah). City Manager,Protest files,2000-,Chronological,These are written protests by owners of property to be assessed in a special improvement district. The governing body hears protests and approves changes or cancels districts.,Retain for 2 year(s) after resolution of issue,Public,
21533,Park City (Utah). City Attorney,Felony case files,1993-,Chronological,"These case files document felony cases filed and prosecuted in district court. They contain the case number\, defendant's name\, charge\, indictment and arraignment dates\, plea\, bond amount\, trial date\, verdict\, and sentence. The files may also contain police records\, offense reports\, witness lists\, subpoenas\, FBI reports\, photographs\, and attorneys' notes. This information is largely duplicated in case files and could be weeded after the case is closed and all appeals heard.",Retain for 10 year(s) after case is closed,Protected,
21550,Park City (Utah). Planning,Residential building plans,1980-,Numerical,"These are the blueprints and specifications submitted by building contractors or owners when applying for a building permit for the construction of residential buildings. The specifications are compiled by the architect for use by contractor to complete detail work providing type\, grade\, brand of materials to be used and general conditions which govern the methods to be employed. They also identify the temporary facilities\, job cleanup\, security\, time limits\, deadlines\, and responsibilities of the architect\, owner and contractor. They are used for determining code compliance and the enforcement of building codes. They are usually arranged by permit number or address.",Retain for 1 year(s) after end of project or program,Public,
21583,Park City (Utah). Public Works,Parks files,1998-,Alphabetical,"These files contain information concerning each of the city parks. They are used to maintain a record of construction projects in each park for historical and informational purposes. They include correspondence\, architectural drawings\, contracts\, specifications\, newspaper clippings\, histories of individual parks\, and photographs.",Retain permanently,Public,
21599,Park City (Utah). Planning,Community development block grant administrative records,1983-,Alphabetical,"These files document the administration of projects funded under the Community Development Block Grant program (CDBG). These projects include both direct grants and regrants. The records include the preliminary reports\, audits\, certificates\, maps\, and related correspondence. Under the federal guidelines\, agencies are required ""to maintain records in sufficient detail to demonstrate compliance with the provisions"" concerning affirmative action\, labor and environmental standards (24 CFR 570.611(f) (1993)).",Retain for 3 year(s) after expiration of contractual agreement,Public,
21608,Park City (Utah). Planning,Zoning maps,1980-,Alphanumerical,"These maps show zoning boundaries within the municipality. They are usually blueprint maps which show streets\, property lines\, zoning boundaries\, and area classifications. These maps are used for reference purposes and are frequently updated.",Retain permanently,Public,
21555,Park City (Utah). City Recorder,Interment/disinterment registers,1883-,Alphabetical,These registers are contained on a database which crossreferences with the plat book.,Retain permanently,Public,
21573,Park City (Utah). City Council,Hearing files,1980-,Chronological,"These files contain information documenting hearings requested by the public for various reasons including the denial and revocation of various licenses (businesses\, liquor\, taxi licenses) or special hearings called by the mayor or city council. Files contain copies of transcribed minutes\, related correspondence\, copies of applications\, reports and agenda.",Retain permanently,Public,
21590,Park City (Utah). Municipal Athletic Recreation Center (MARC) and Recreation,Reservation records,1986-,Alphabetical,"These files contain the actual request forms submitted by the general public. They are used as a record to schedule park facilities and/or sports facilities (e.g.\, baseball\, softball\, football\, soccer). The files include date of request\, name of group\, number of people\, name\, address\, and telephone number of requesting person\, area and park requested\, time\, date\, and amount paid.",Retain for 1 year(s),Public,
21606,Park City (Utah). Planning,Street/alley vacating records,1980-,Alphanumerical,"These records pertain to the removal of a portion of the public right-of-way and deeding the property to the adjacent property owners. The records may include copies of petitions\, investigative reports by city staff\, Planning Commission minutes\, the report from Planning Commission to City Council\, City Council minutes\, ordinances\, and legal description.",Retain permanently,Public,
21560,Park City (Utah). City Council,Appointment files,1995-,Alphabetical,"These files document the appointment of persons to advisory boards and committees established by the City Council or Mayor\, usually by resolution\, or policy and procedure. These files may include letters of recommendation\, letters of appointment\, resumes\, and related correspondence.",Retain permanently,Public,
21585,Park City (Utah). Public Works,Recreational activity release records,1980-,Chronological,"This form is completed by individuals participating in municipal recreational activities. It is used to verify that participants have released all rights and claims for possible injuries in municipal recreational activities. They include individual's name\, team name\, sport\, date\, medical insurance company\, and signature.",Retain for 2 year(s),Public,
21601,Park City (Utah). Planning,Nonconforming use certificate records,1980-,Alphanumerical,"The records pertain to the nonconforming use certificates that are issued if it is verified that a particular use has remained in effect upon the change of zoning regulations for the particular property. Changes or expansions of nonconforming uses may require approval by the Planning Commission. The records include site plan\, verification records regarding original and current use\, nonconforming use certificate\, and records of any expansion or changes requested with Planning Commission decision regarding such.",Retain permanently,Public,
21619,Department of Health and Human Services. Division of Child and Family Services. Beaver Office,Substitute care subsidy files,1985-,Alphabetical by client surname,"These are requests for financial assistance by adoptive parents. Financial assistance is granted only to provide for the needs of the child. Information includes application and agreement for subsidy\, reason for subsidy\, district number of office where request was made\, family income and expenditures\, and a federal income tax return.",Retain for 5 year(s) after case is closed,Private,
21595,Park City (Utah). Planning,Board of adjustment case files,1980-,Alphabetical,These case files document the zoning activities of the Board of Adjustment. They are used to document the cases brought before the Board of Adjustment and its decisions. They contain the original application; findings and order; correspondence; and any exhibits such as plot plans or elevations.,Retain permanently,Public,
21612,Park City (Utah). Public Safety,Bicycle registrations,1980-,None,"These are records relating to the required licensing of all bicycles sold. All cycle dealers are required ""to license or arrange to have licensed at time of purchase"" all cycles and ""to keep records on all cycles sold and to furnish\, within thirty days of sale; their respective city or county police department with the name and address of retailer; year and make of cycle; a general description of cycle; frame number; name and address of purchaser"" (UCA 11-21-1 (1997)). Bicycle registration may be handled by either the fire or police department.",Retain for 3 year(s),Public,
21621,Park City (Utah). Public Safety,Daily radio log,1982-,Chronological,"This is a log of radio traffic received or transmitted over the various communication systems. This log satisfies Federal Communications Commission (FCC) log requirements and is arranged chronologically by date. In some departments\, the daily radio log and daily activity reports have been compiled into one report.",Retain for 1 year(s),Public,
21629,Park City (Utah). Public Safety,Fingerprint cards,1982-2015.,Alphabetical,"These are cards which verify a subject's identity and which are also used for the identification and apprehension of suspects. The cards contain the subject's fingerprints as well as all necessary information required to identify the individual\, including fingerprint classification number\, name\, address\, date of birth\, date of arrest\, signature of subject\, photograph\, occupation\, and place of employment. A copy is forwarded to the Bureau of Criminal Identification. Since the Bureau of Criminal Identification maintains a complete file of all fingerprints\, it is unnecessary for individual agencies to maintain their own file. These cards are usually part of the criminal history files.",Retain for 75 year(s),Protected,
21615,Park City (Utah). Public Safety,Civil process records,undated,,"These records document civil papers processed and served by the police department. They generally include names of plaintiff(s) and defendant(s)\, fees paid\, addresses\, and type of civil paper served (subpoena\, warrant\, etc). The entries are filed numerically by case number and indexed by name. Sometimes a card system is used to record the service of civil papers and is called a civil docket card. Two copies are created with one filed by defendant's name and the other by docket number. The records are traditionally known as the civil day book.",Retain for 3 year(s),Public,
21624,Park City (Utah). Public Safety,Dispatch tape recordings,1983-,Numerical,These are twenty-four hour tape recordings of incoming and outgoing telephone or radio calls made from and to the dispatch office. They are used to document the actions of dispatch personnel and public safety officers. The tapes are rotated on a regular basis and portions of the tapes concerning questionable cases are transferred to cassette tapes.,Retain for 30 day(s),Private,
21633,Park City (Utah). Public Safety,Firearms inventory cards,1980-,Alphabetical,"These card files list all firearms in police department's inventory. Cards contain name of manufacturer\, serial number\, model\, caliber\, to whom issued\, by whom issued and date. Files also show illegal weapons that cannot be resold\, and guns not serviceable which are used for training purposes.",Retain for 2 year(s) after disposition of asset,Protected,
21671,Park City (Utah). Public Works,Cross connection control survey files,2000-,Chronological,"These files monitor potential or actual water system health hazards within specific premises. They are used to determine compliance with state laws\, schedule surveys\, and to write reports. They include various reports\, surveys\, and related correspondence.",Retain for 3 year(s),Public,
21687,Park City (Utah). Public Works,Meter repair and testing files,1993-,chronological,"These records document the installation\, repair\, testing\, and replacement of meters. They include address\, work order number\, date of initial installation\, dates of testing and repair\, and remarks.",Retain for 1 year(s) after disposition of asset,Public,
21703,Park City (Utah). Public Works,Concrete maintenance records,1980-,Chronological,"These records document the replacement of concrete maintenance necessary when the municipality is responsible for damage caused by municipal vehicles (e.g. garbage trucks\, snow plows) or problems caused by storm damage or other acts of nature. Maintenance may either be done by the municipality or contractors through the bidding process. These records are used for budget purposes and indicate the completion of the project. They include a card file\, copies of receipts\, pay vouchers\, contracts\, bids\, correspondence\, extra work orders\, estimates\, sketch or diagram\, photographs\, council district information\, and proof of mailing estimate.",Retain for 7 year(s),Public,
21657,Park City (Utah). Public Safety,Uniform crime report files,1985-,Chronological,"These files contain copies of a monthly statistical report of all offenses known to the police. They are separated into categories of crime (homicide\, rape\, robbery\, assault\, burglary\, larceny\, motor vehicle theft) and are submitted to the Uniform Crime Reporting Division. Supplementary reports detail the value of property stolen and recovered. These reports are used to create the annual published Uniform Crime Report.",Retain until administrative need ends,Exempt,
21681,Park City (Utah). Public Works,Field notes,1980-,Chronological,"These are the original field surveyor's notes for water and sewer installations which are used as a basis for all maps. They include location\, elevation\, and other related information.",Retain permanently,Public,
21697,Park City (Utah). Public Works,Water main charts and indexes,1990-,Chronological,"These charts show the locations of all water mains\, valves\, hydrants\, and water services to property owners in a given area.",Retain permanently,Public,
21648,Park City (Utah). Public Safety,Robbery bulletin records,undated,,"These files contain information to be distributed to other law enforcement agencies concerning robberies. The form includes date\, time\, case number\, suspect's vehicle\, suspect's description\, victim's name\, and location\, type of weapon used\, amount and description of loss\, facts of case summary\, and investigating officer's name.",Retain for 4 year(s) or for 0,Public,
21667,Park City (Utah). Public Works,Billing report printout,1988-,Alphabetical,"These computer printouts list daily billing transactions. They are used for audit purposes. They include accounts deleted\, accounts transferred\, routes billed\, adjustments posted\, and reported balance.",Retain for 3 year(s),Public,
21691,Park City (Utah). Public Works,Sewer main location plats,1988-,Alphabetical,"These are plat drawings of each municipal street detailing all sewer mains in the municipality system by area number. They are used to locate sewer mains. The plats include drawings of all sewer mains in municipal system showing depth of sewer mains\, percentage of grade\, location of lateral connections and sewer manholes\, and size of lines.",Retain until superseded,Public,
21699,Park City (Utah). Public Works,Water treatment plant operation reports,1993-,Chronological,"This is a copy of a monthly report submitted to the State Department of Health verifying drinking water standards (40 CFR 130.4). They are used to monitor compliance with water quality standards and to verify standards were met. The reports include daily and total monthly amounts\, minimum \, maximum\, and averages for filter operation\, filter rate in gallons per minute\, length of filter run; filter head loss; and minutes of backwash; amounts and kinds of chemicals used. The State Health Department maintains their copy for 10 years.",Retain for 5 year(s),Public,
21676,Park City (Utah). Public Works,Daily pump station well reports,1980-,Chronological,"This is a daily monitoring report of a water system. This report shows the time pumps or wells are started and stopped\, hours run\, power used and amount of water pumped. A summary report (Schedule 22\, Item #35 ""Pump Station Well Summary Reports"") is usually created from these daily reports.",Retain for 2 year(s) after completion of publication or report,Public,
21684,Park City (Utah). Public Works,Hydrograph daily charts,undated,,These are water charts recording the daily flows of streams. They are used for predicting future stream flows.,Retain for 10 year(s) after completion of publication or report,Public,
21692,Park City (Utah). Public Works,Television inspection reports,1995-,Chronological,These are videotape reports taken by special monitoring cameras located at critical parts of the sewer lines. They are used to monitor conditions of the sewer lines.,Retain for 3 year(s) after superseded,Protected,
21700,Park City (Utah). Public Works,Capital project status report,1996-,Chronological,"This is a monthly report of all current capital improvement projects. The report includes information on funding (comparing amounts)\, extra work orders\, and over-run authorizations for each project.",Retain for 1 year(s),Public,
21696,Park City (Utah). Public Works,Water flow weekly recorder charts,1990-,Chronological,"These charts are taken from recording stations in streams or wells for weekly periods. They are used to determine water flows. The charts include water flow according to gauge flows\, height\, or level of aquifer in well\, during a weekly period.",Retain for 3 year(s),Public,
21300,Park City (Utah). City Manager,Systems studies final reports,1985-,Chronological,"These are the final reports of various studies (i.e. program analyses\, project studies) by private and other government agencies.",Retain permanently,Public,
21309,Park City (Utah). City Manager,Bond issue files,1990-,Chronological,"These files document the implementation of significant municipal bonds (i.e.\, revenue or special bonds)\, but not general obligation bonds. These files include authorizations supporting financial data\, contracts or sales agreements\, destruction certificates\, and sample copies of bonds sold as evidence of municipal indebtedness.",Retain permanently,Public,
21341,Park City (Utah). Administrative Services,General obligation bonds,undated,,"These bonds constitute general obligations of the municipality\, for the prompt and punctual payment of principal or interest on which the full faith and credit of the municipality are pledged. These issued bonds are not payable solely from revenues other than those derived from ad valorem taxes. The revenue derived from the sale of bonds shall be applied only to the purpose specified in the order of the municipal legislative body (UCA 11-14-310 (2006)).",Retain for 1 year(s),Public,
21301,Park City (Utah). City Manager,System studies supporting files,undated,,"These are documents related to various studies (i.e. program analyses\, project studies) by private and other government agencies. Includes working papers\, correspondence\, and related documentation used for the creation of the final report.",Retain for 3 year(s) after completion of publication or report,Public,
21312,Park City (Utah). Administrative Services,Bond registration files,undated,,These are the issuing agent's copies of bond registration stubs.,Retain for 2 year(s),Public,
21358,Park City (Utah). City Manager,Annual fixed asset report,1997-,Numerical by fund number,"These work sheets list totals of all fixed assets\, purchases\, and dispositions. They are used to create annual reports.",Retain until superseded,Public,
21366,Park City (Utah). City Manager,Adding machine tapes,1980-,Chronological,These are adding machine tabulations. They are used to calculate cost report data or for other accounting purposes and are not attached to another record series. This does not include routine tabulations.,Retain until administrative need ends,Public,
21381,Park City (Utah). Administrative Services,Investment registers,undated,,"These are registers of all investments made by the municipality. A work sheet is kept on each investment. They include the check stub of the institution issuing the investment\, a copy of the investment\, the check issued by the vendor and a validated receipt written by the municipality.",Retain for 3 year(s),Public,
21397,Park City (Utah). City Manager,Business license files,1987-,Alphabetical,"These files contain information on all business licenses issued in the municipality. All businesses are required to be licensed before conducting business within municipal boundaries. They contain the application\, proof of payment\, and approval forms from regulatory departments (e.g.\, fire\, police\, health).",Retain for 3 year(s) after final action,Public,
21414,Park City (Utah). Public Works,Vehicle registration certificates,1950-,Numerical,These motor vehicle registration forms document municipal ownership of vehicle.,,Public,
21422,Park City (Utah). Administrative Services,Income tax exemptions and withholding files,1970-,Alphabetical by last name,"These files contain forms for individual employee's exemptions and withholding taxes. Includes withholding tax exemption certificates\, such as IRS form W-4 and similar tax exemption forms.",Retain for 3 year(s) or for 0,Private,
21376,Park City (Utah). City Manager,Freight records,1987-,Numerical,"These records document the receipt of freight. They include export certificates\, transit certificates\, record books\, memorandum copies of government or commercial bills of lading\, shortage and demurrage reports\, and all supporting documents.",Retain for 3 year(s),Public,
21396,Park City (Utah). City Manager,Beer license application files,1987-,Alphabetical,"These files contain completed applications to obtain licenses for selling beer within municipal boundaries per local ordinances. Applicants are also required to file a cash or corporate bond ""conditioned upon the licensee's faithful compliance"" (UCA 32A-10-205(2) (1997)).",Retain for 3 year(s),Public,
21413,Park City (Utah). Public Works,Vehicle assignment records,1985-,Alphabetical,"These are assignment logs\, reports\, authorizations\, and similar records relating to the assignment and use of vehicles by municipal employees or officials.",Retain for 1 year(s),Public,
21429,Park City (Utah). Administrative Services,Payroll register,1906-1959.,Chronological.,"This register is a numerical listing by check number and agency codes of all payroll checks issued by the municipality. It includes code\, date\, warrant number\, name of employee\, social security number\, types and amounts of individual deductions\, and may include hourly rate\, and number of hours worked. Though this register is frequently used to reference specific payroll checks\, it might be the only record of employee salaries and would then serve the same retirement purpose as the Employee earnings history files.",,Private,
21416,Park City (Utah). Administrative Services,Administrative payroll reports,1980-,Chronological,These are reports and statistics with supporting and related records which document payroll operations. They include reports and data used for workload and personnel management purposes.,Retain for 3 year(s),Private,
21433,Park City (Utah). Administrative Services,Savings bond purchase summary report,2000-,Numerical,These reports list employee U.S. Savings Bond purchases and remaining bond balances.,Retain for 3 year(s),Private,
21451,Park City (Utah). Administrative Services,Equal Employment Opportunity (EEO) compliance case files,undated,,These are compliance files containing background papers and correspondence relating to contractor employment practices.,Retain for 3 year(s),Public,
21461,Park City (Utah). Administrative Services,Interview records,1995-,Alphabetical by position,"These are records described in 29 CFR 1602.14 (1992) relating to interviews with prospective employees. They include correspondence\, reports\, lists of questions\, notes\, and test scores.",Retain for 2 year(s),Private,
21427,Park City (Utah). Administrative Services,Leave data files,1980-,Chronological,These files contain compilations of leave earned and taken. Includes the annual leave compilation card.,Retain for 4 year(s),Private,
21463,Park City (Utah). Administrative Services,Labor-Management relations files,undated,,"These files document the relationship between municipal management and employee unions or associations. They include correspondence\, memoranda\, and reports.",Retain for 5 year(s),Public,
21474,Park City (Utah). Administrative Services,Quarterly wage list reports,1975-,Chronological,"These are reports submitted quarterly to the State Department of Employment Security. They include the quarterly wage list (the name and address of employer\, registration number\, quarter ending date\, employee social security number\, name of employee\, hire date of new employees\, and total wages for quarter\, the reimbursable employment\, payrolls\, and new hires report form (name and address of organization\, non-insured workers\, individual amount for the first\, second\, third and fourth quarters\, insured workers' names; telephone number\, and department of person completing form)).",Retain for 3 year(s),Private,
21458,Park City (Utah). Administrative Services,Exempt employee performance related records,1976-,Alphabetical,"These files document the performance of exempt employees. They may include performance records superseded through an administrative\, judicial\, or quasi-judicial procedure; performance appraisals along with job elements and standards upon which they are based; and supporting documentation.",Retain for 5 year(s),Private,
21512,Park City (Utah). City Manager,Tax exemption records,1990-,Alphabetical,These records document the municipality's sales tax exemption for specific purchases. They include tax exemption certificates and related records.,Retain for 3 year(s) after final action,Public,
21528,Park City (Utah). City Manager,Special assessment statements,2000-,Chronological,"These statements are a validation of when taxes are paid. One copy is sent to the taxpayer and a copy is retained by the treasurer. They are used as a record of payments on the assessment and for audit purposes. The statements include name and address\, treasurer's receipt number\, block and lot numbers.",Retain for 3 year(s) after final action,Public,
21477,Park City (Utah). Administrative Services,Summer youth program files,undated,,"These files document participation in the summer youth program. The summer youth program provides employment with government agencies for youth between the ages of fourteen and eighteen. The files include time cards\, copies of labor training/modification form\, employment applications\, and related correspondence.",Retain for 3 year(s) after separation,Private,
21522,Park City (Utah). City Manager,Medical and dental insurance claim files,1972-,Alphabetical,These files contain medical and dental records submitted by municipal employees afforded medical/dental benefits and/or retirement benefits. They contain current medical/dental plan enrollment documents and other medical/dental plan documents.,Retain for 4 year(s),Public,
21471,Park City (Utah). Administrative Services,Position survey files,1986-,Chronological,"These are survey reports on various positions prepared by classification specialists determining accuracy of position description\, grade\, and salary. They may also include periodic reports.",Retain for 2 year(s),Public,
21521,Park City (Utah). City Manager,Loss control inspection reports,1993-,Chronological,"Each year a municipal agency may undertake self-inspection to identify potential hazards within their buildings or on their grounds. If the agency completes this report\, they can get a 15 percent discount on their premium after a follow-up survey has been conducted. This record might also be used as evidence in defense of a claim.",Retain for 12 year(s),Public,
21546,Park City (Utah). Planning,Enforcement case files,1983-,Numerical,These case files document housing and zoning complaints. They are used to document municipal actions concerning the complaints and for reference purposes. They are arranged by address or name of complainant.,Retain for 5 year(s),Public,
21572,Park City (Utah). City Manager,Election returns,1985-,Chronological,These are books of tabulations counted by the election judges. They serve as the official tally of votes for municipal elections.,Retain for 22 month(s),Public,
21527,Park City (Utah). City Manager,Special assessment ledgers,2000-,Chronological,"These ledgers record the expenditures for taxes levied for special assessments. They include the year\, month\, disbursement\, balance\, warrants paid\, balance credit\, cash\, and transfers.",Retain for 3 year(s) after final action,Public,
21545,Park City (Utah). Planning,Demolition case files,1980-,Numerical,These case files document municipal ordered and privately initiated demolitions of substandard and/or hazardous buildings. They are used for research and litigation purposes. They are usually arranged by address.,Retain permanently,Public,
21561,Park City (Utah). City Manager,Campaign financial disclosure statement files,1990-,Chronological,"These are financial statements required by law to be completed by municipal candidates in accordance with UCA 10-3-208 (1997). Each candidate for municipal office is required to report their itemized and total campaign contributions and expenditures at least once within two weeks before the election. The financial report must identify each contribution over $50\, the donor's name\, and amount; and for each expenditure\, the name of the recipient\, and the amount of the expenditure. An ordinance should be adopted by each first and second class city and each third class city having a population of 10\,000 or more\, establishing campaign finance disclosure requirements for candidates for municipal offices.",Permanent. Retain for 20 year(s),Public,
21580,Park City (Utah). Public Works,Class rolls,1980-,Chronological,"These sheets record participation in recreational programs sponsored by the municipality (e.g.\, crafts\, nutrition\, exercise). They include program or activity title\, date\, and participant's name.",Retain for 1 year(s),Public,
21539,Park City (Utah). City Attorney,Routine lawsuit case files,1982-,Chronological,"These are case files for routine lawsuits filed by the city and those filed against the city. They are used in pleading cases in court and later for research purposes. They contain various court pleadings\, research material\, and attorneys' notes.",Retain for 7 year(s) after case is closed,Protected,
21584,Park City (Utah). Public Works,Recreation program files,1980-,Chronological,"These program files document specific municipally sponsored recreation programs. They are used for reference in developing future programs. They include flyers of specific programs\, reservation records\, copies of receipts for fees paid. They also include an accounting of participants and receipt numbers.",Retain for 3 year(s),Public,
21582,Park City (Utah). Public Works,Maintenance complaints,1998-,Chronological,"These files contain a record of complaints or requests received from the general public concerning municipal parks and recreational facilities. They are used to verify that action was taken to resolve issues. They include date\, name\, telephone\, and address of requesting person; type of request; and comments of foreman handling request.",Retain for 2 year(s) after resolution of issue,Public,
21598,Park City (Utah). Planning,Conditional use permit records and indexes,1980-,Alphanumerical,"These files document the application for conditional use permits. These permits allow for the construction of buildings on the condition that impacts on neighborhoods are mitigated. They include the original application\, blueprint drawings\, investigative reports\, planning commission decisions\, cash receipts\, and related correspondence.",,Public,
21570,Park City (Utah). City Manager,Election canvasses,1985-,Chronological,"They are the official canvass of primary\, municipal\, or special elections. They contain a tabulation of votes cast by combined election districts. They include the date\, office\, names of candidates\, number of votes\, and totals.",Retain permanently,Public,
21593,Park City (Utah). Planning,Adopted master plans,1980-,Alphanumerical,"These are comprehensive plans for municipal development adopted by the city commission. ""Each municipality shall prepare and adopt a comprehensive\, long-range general plan for present and future needs of the municipality; and growth and development of all or any part of the land within the municipality"" (UCA 10-9a-401(1) (2005)). ""The planning commission shall make and recommend to the [city commission] a proposed general plan for the area within the municipality"" (UCA 10-9a-403(1)(b) (2012)). The plans serve as a guide for decision-making on rezoning and other planning proposals and as the goals and policies of municipalities attempting to guide land use in local jurisdictions. The plans include ""planning commission's recommendations for the development of the territory covered by the plan\, and may include\, among other things: (a) a land use element; (b) a transportation and circulation element; (c) an environmental element; (d) a public service and facilities element; (e) a rehabilit,ation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality considers appropriate"" (UCA 10-91-403 (3) (2012)). The plan may also include maps\, plats\, and charts.",Retain permanently,Public,
21609,Park City (Utah). Planning,Zoning ordinances,1980-,Alphanumerical,"These ""land use and development"" ordinances provide standards for development for ""land use and development"" within the municipality. They have been approved by both the planning commission and the city commission. ""The planning commission shall prepare and recommend to the [city commission] a proposed zoning ordinance and maps . . . The [city commission] shall hold a public hearing on the proposed zoning ordinance . . . After public hearing\, the [city commission] may (a) adopt the ordinance as proposed; (b) amend zoning ordinance and adopt or reject the zoning ordinance as amended; or (c) reject the ordinance"" UCA 10-9a-404 (2005)).",Retain permanently,Public,
21636,Park City (Utah). Public Safety,Initial contact reports,1975-,Numerical,"These are the initial written or recorded reports that are made by police officers describing actions initially taken in response to a complaint or the discovery of an apparent violation of law. The reports may contain ""the dates\, time\, location\, and nature of the complaint\, the incident\, or offense; names of victims; the nature or general scope of the agency's initial actions taken in response to the incident; the general nature of any injuries or estimate of damages sustained in the incident; the name\, address\, and other identifying information about any person arrested or charged in connection with the incident; or the identity of the public safety personnel (except undercover personnel) or prosecuting attorney involved in responding to the initial incident"" (UCA 63-2-103(12)(a). These reports do not include follow-up or investigative reports prepared after this initial report. Please also see Schedule 21\, Item #3 ""Arrest Reports.""",Retain for 5 year(s),Public,
21613,Park City (Utah). Public Safety,Case reports,1970-,Numerical,"These are reports of crimes and other cases investigated by the police department. They contain all information as to the ""who\, what\, where\, why and how"" of reported incidents. They are used for departmental information\, follow-up investigation\, and statistics. The Supplemental Continuation Reports are used to provide additional information concerning a police investigation. The reports are usually filed by case number and are frequently part of the case file. They are also called Incident Reports or Offense Reports.",Retain for 75 year(s),Protected,
21622,Park City (Utah). Public Safety,Daily activity report,1982-,Chronological,"This is a report of daily activity per work shift per officer. It is used to compile annual reports and for planning and budgeting purposes. It usually includes date\, case number\, case type\, but may also show officer's name\, shift\, vehicle number\, total hours on and off duty\, administrative time\, and investigative time.",Retain for 2 year(s),Public,
21630,Park City (Utah). Public Safety,Firearm qualification records,1980-,Alphabetical,"These files contain records for police officers qualifying to carry a firearm. Each officer must qualify twice a year. These files include type of firearms used\, date\, identification number\, police officer's name\, pass/fail score\, and time span for score.",Retain for 2 year(s) after separation,Private,
21616,Park City (Utah). Public Safety,Court summons,undated,,"This is a call for citizens to appear in court for criminal offenses. After summons are served the original is returned to the court. A log is sometimes kept indicating when summons was served (date and time)\, name of person served\, and reason for being served.",Retain for 2 year(s),Public,
21625,Park City (Utah). Public Safety,DUI (driving under the influence) reports,1980-,Alphanumeric,"These reports are a three-part state form used for reporting persons arrested for driving under the influence of alcohol (DUI). The original is sent to the Driver's License Division of the Department of Public Safety within ""five days after the date of arrest and service of notice"" (UCA 53-3-223 (5) (2011)). The report is filed by case number and by arrestee's name\, and sometimes is part of the case file.",Retain for 2 year(s),Private,
21642,Park City (Utah). Public Safety,National crime information center (NCIC) records,1980-,Chronological,"These files contain forms used to enter information on the NCIC system. The three separate forms used are stolen articles report\, stolen or missing guns report\, and wanted persons or missing juveniles report.",Retain for 1 year(s),Public,
21628,Park City (Utah). Public Safety,Felony investigation case file,1980-,Numerical,"These case files are created as a result of a felony complaint or investigation by the police department. They are the central case files for felony cases handled by the agency. These files may include the investigative report\, fingerprint cards\, original arrest report\, supplemental reports\, copies of warrants\, photographs\, correspondence\, court orders\, court dispositions\, officers' notes\, latent fingerprints\, pertinent laboratory tests\, copies of booking sheets and arrest reports.",Retain for 5 year(s) after case is closed,Protected,
21637,Park City (Utah). Public Safety,Internal affairs unsubstantiated case files,1980-,Alphabetical,"These files contain records relating to the internal affairs of the police department. These cases involve investigations of alleged officer misconduct including all records relating to the initiation\, investigation\, and disposition of each case. These cases were proved to have no substance. Substantiated cases are handled like any other criminal investigation and files become part of investigative case files (misdemeanor\, felony\, homicide).",Retain for 2 year(s),Protected,
21673,Park City (Utah). Public Works,Customer deposit cards,1997-,Alphanumerical,"These cards provide a record of customers required to pay a deposit to receive service. They include date\, amount of deposit\, name and address\, account number\, date signed\, date account closed\, and amount of deposit confiscated and reason.",Retain for 3 year(s) after final action,Public,
21689,Park City (Utah). Public Works,Pump station well summary reports,1985-,Chronological,"This is the summary information compiled from the daily monitoring report of a water system. The information includes the time pumps or wells are started and stopped\, hours run\, power used and amount of water pumped. Please refer to Schedule 22\, Item #15 ""Daily Pump Station Well Reports"" for the daily reports.",Retain permanently,Public,
21638,Park City (Utah). Public Safety,Internal affairs summary report,1980-,Chronological,This is a statistical report on all internal investigations of the police officers' and office staff. It is used to summarize the activities of the internal affairs section. The report includes a listing of all investigations of officer misconduct and the results of such investigations. This report does not necessarily identify the names of specific officers.,Retain permanently,Public,
21659,Park City (Utah). Public Safety,Warrant worksheets,1980-,Numerical,"These are worksheets used to collect all information necessary for use in the processing and serving of warrants by the police department. They usually include addresses\, telephone numbers\, copies of return showing when warrant was served\, any computer searches (e.g.\, motor vehicle)\, and investigation notes.",Retain for 3 year(s),Private,
21670,Park City (Utah). Public Works,Connection books,1982-,Chronological,These books document the extension of or connection between specific property and municipal utilities. They represent the most comprehensive guide to the system. They act as the system's master listing of all diagrams of connections in the system.,Retain permanently,Public,
21678,Park City (Utah). Public Works,Ditch flow daily records,1984-,Chronological,"These records report the daily amounts delivered to various water companies. The amounts are summarized monthly and annually. They are used for litigation purposes and to verify amounts delivered. The records include name of company\, date\, amount of water delivered\, and amount required.",Retain for 7 year(s),Public,
21686,Park City (Utah). Public Works,Meter location records,1984-,Numerical,"These records contain information about all meters (water and electric). They are used to locate meters for service and billings. They include address\, work order number\, size of meter\, contractor\, owner\, plumber and date installed.",Retain for 1 year(s) after disposition of asset,Public,
21701,Park City (Utah). Public Works,"Class ""C"" road funding project files",1996-,Chronological,"These project files document the funding for Class ""C"" roads. CLass ""C"" funding is money allocated to each municipality from the Transportation Fund ""under rules made by the department"" (of Transportation) (UCA 27-12-23 (1997)). The files include amount of funds allocated and how they were spent for each project (man-hours\, vehicle usage\, and material used).",Retain for 3 year(s),Public,
21709,Park City (Utah). Public Works,Drawings and diagrams,1985-,Alphabetical.,"These are drawings and blueprints of engineering ""as-built"" projects. They are used by the public and city personnel to establish existing information for all city locations. They include drawings of street construction\, sidewalks\, storm drains\, waterlines\, reservoirs\, public facilities\, and other city building projects\, providing date\, legend\, city title\, scale and actual drawings.",Retain permanently,Public,
21718,Park City (Utah). Public Works,Intersection case files,1990-,Alphabetical,"These files record data on all municipal streets. They are used by traffic engineers and technicians when investigating a particular intersection to determine appropriate traffic regulations. They contain traffic volume (counts taken either mechanically or manually)\, requests or complaints received which required a study and response concerning specific intersections and work order outline to be done at specific intersections\, and a traffic accident history.",Retain for 7 year(s),Public,
21688,Park City (Utah). Public Works,National pollutant discharge elimination system permits,undated,,"These are permits issued under the Clean Water Act permitting the discharge of specific pollutants under controlled conditions (40 CFR 122.28 (1993)). This applies to municipalities with a population of 100\,000 or greater.",Retain permanently,Public,
21713,Park City (Utah). Public Works,Excavation permit billings,1980-,Chronological,"These billings are sent to contractors for the inspections of excavations on the municipal right-of-way. The permits may be issued over the telephone with parties having agreements with the municipality and are then billed for inspections. The billings include contractor's name and address\, date permit issued\, location\, inspection date\, and inspection costs.",Retain for 3 year(s),Public,
21742,Department of Health and Human Services. Division of Child and Family Services. Beaver Office,Custody evaluation files,1985-,Alphabetical by client surname,"These are reports compiled by investigators and submitted to the court indicating which natural parent the agency believes should have custody of the children in a divorce case. Information includes family history\, expenditures\, living conditions\, and victim information.",Retain for 5 year(s) after case is closed,Private,
21715,Park City (Utah). Public Works,Highway daily report,1990-,Numerical,"This daily report tracks work and materials used on specific highway projects. They are used to create monthly reports. It includes municipality name\, district\, section\, supervisor's name\, date\, employees' names\, number of regular and overtime hours worked per project number\, specific materials and amounts per project number\, and specific equipment and hours used per project number.",Retain for 3 year(s),Public,
21736,Department of Health and Human Services. Division of Child and Family Services. Beaver Office,Adoption applications denied,1985-,Alphabetical by client surname,"These are denials pertaining to the adoption of children. They indicate the reasons for Child and Family Services' denial of adoption applications. They include a profile summary of the adoptive family which contains parent surname\, religion\, income\, education\, occupations\, and children's names and ages.",Retain for 4 year(s) after case is closed,Private,
21706,Park City (Utah). Public Works,Delivery tickets,1996-,Chronological,"These are tickets issued by suppliers to verify delivery of supplies (concrete\, road base\, gravel\, and topsoil). They include date\, time\, amount of mix received\, and list of miscellaneous supplies received.",Retain for 3 year(s),Public,
21724,Park City (Utah). Planning,Review files,1980-,Chronological,"This is a duplicate set of plans submitted by developers for subdivisions\, and commercial or industrial complexes. It is used to verify compliance with ordinances and design criteria for streets and alleys. They include plans and related correspondence.",,Public,
21748,Department of Health and Human Services. Division of Child and Family Services. Beaver Office,Interstate compact placement home studies case files,1985-,Alphabetical by client surname,"These files document information collected to determine whether or not a family and home are appropriate for the placement of children currently in foster care. If the home is determined to be suitable\, children may be released from the custody of the Division of Child and Family Services to the approved family and home. Information includes criminal background checks\, autobiographies\, physical\, psychiatric\, and psychological examinations\, interviews\, income information\, and home study evaluations.",Retain for 10 year(s) after case is closed,Private,
21737,Department of Health and Human Services. Division of Child and Family Services. Beaver Office,Adoption home studies,1985-,Alphabetical by client surname,"Information collected from prospective adoptive families and assessed by the agency to determine eligibility. Following the assessment of cases\, the department determines either the approval or disapproval of applicants. Information includes home studies\, primary person characteristic forms (Form 1054)\, court documents\, biographies\, reference letters\, work histories\, criminal background checks\, psychiatric and psychological information\, and family records.",Retain for 7 year(s) after case is closed,Private,
21732,Department of Health and Human Services. Division of Child and Family Services. Beaver Office,Work incentive case files,1985-,Alphabetical by client surname,"These files document work incentive programs offered to persons needing employment through the Department of Human Services\, Division of Child and Family Services. Information includes employment history\, family information\, job position information\, marital status\, salary information\, and social security number.",Retain for 5 year(s) after case is closed,Private,
21728,Park City (Utah). Public Works,Special assessment plats,1980-,Alphabetical,"These plats show the location of properties that are affected by special assessments. Plats are used for reference and for compilation of the tax roll. They include footage\, actual property lines\, township and range\, rights-of-way\, monument markers\, lot measurements\, blocks\, subdivision names\, and color coding to indicate properties being assessed.",Retain for 5 year(s),Public,
21740,Department of Health and Human Services. Division of Child and Family Services. Beaver Office,Child protective services investigation case files,1985-,Alphabetical by client surname,"These files document determination of child abuse and neglect of children. Child protective service workers use this information to determine whether or not a child is the victim of abuse or neglect. Information includes name\, court actions\, investigations\, family information\, psychiatric and psychological information\, and victim information.",Retain for 100 year(s) after case is closed,Exempt,
21813,Roy (Utah),Case reports,1965-,Numerical by case number,"These are reports of crimes and other cases investigated by the police department. They contain all information as to the ""who\, what\, where\, why and how"" of reported incidents. They are used for departmental information\, follow-up investigation\, and statistics. The Supplemental Continuation Reports are used to provide additional information concerning a police investigation. The reports are usually filed by case number and are frequently part of the case file. They are also called Incident Reports or Offense Reports.",,Protected,
21832,Park City (Utah). City Attorney,Attorney work files,1982-,Chronological,"These are attorney support files (e.g. for contracts\, requests for city projects\, research memorandum). They contain attorney work product\, notes and other attorney/client correspondence.",,Protected,
21827,Park City (Utah). City Manager,Historic structure demolition files,1980-,Alphanumeric by address,"These files document the application for demolition of historic stuctures. The application contains the application and supporting documentation\, including the Determination of Historic Significance application which must have been reveiwed and approved by the Community Development Department and the Historic District Commission.",,Public,
21858,West Jordan (Utah),Case reports - criminal cases city employees,undated,,"These are reports of crimes and other cases investigated by the police department. They contain all information as to the ""who\, what\, where\, why and how"" of reported incidents. They are used for departmental information\, follow-up investigation\, and statistics. The Supplemental Continuation Reports are used to provide additional information concerning a police investigation. The reports are usually filed by case number and are frequently part of the case file. They are also called Incident Reports or Offense Reports.",Retain for 5 year(s),Protected,
21869,Logan (Utah). Police Department,Employees schedules supplements,1998-,Alphabetical by name.,"These are reports of all leave adjustments made during a pay period. These reports include category of adjustments\, the amount\, social security number\, and employee's name.",Retain for 3 year(s),Private,
21924,Labor Commission. Adjudication Division,Adjudication final orders and compensation agreements,1920-2014.,Chronological by date of approval,"This series includes the final resolution documentation of the Administrative Law Judge's (ALJ)\, Labor Commission and Appeals Board in Worker's Compensation\, Occupational Disease\, Occupational Safety and Health\, Employment Discrimination\, Fair Housing and Wage Claim cases and compensation agreements for workers' compensation claims. The compensation agreement is used to enter into an agreement for a permanent partial award. Information includes the name and address of the parties involved\, social security number and telephone number. The supporting documentation for the compensation agreements (series 14567\, Compensation agreements and lump sum working files) is retained for 75 years. The supporting documentation for the final orders (series 82227\, Contested Case Files) is retained for 75 years.",,Private,
21870,"Labor Commission. Division of Boiler, Elevator, and Coal Mine Safety",Boiler inspection manuals and texts,1974-,Alphabetical by title,"This record series consists of manuals and texts which provide the specifications for boiler and pressure vessel installation and maintenance. The series is used as support documentation for the inspection of boilers and pressure vessels. The manuals document the standards used during the inspection process. Boilers are inspected annually or biennially by the Labor Commission. The boiler inspection report\, series 82926 is maintained permanently.",Permanent. Retain for 100 year(s),Public,
21923,Duchesne County (Utah). County Attorney,Homicides and major felonies case files,1989-,Alphabetical by subject's name,"These case files document homicides and other major criminal cases filed and prosecuted in the district court. They contain the case number\, defendant's name\, charge\, dates of indictment and arraignment\, plea\, amount of bond\, trial date\, verdict\, and sentence. May also contain police records\, offense reports\, witness lists\, subpoenas\, FBI reports\, photographs\, and attorneys' notes. This information is largely duplicated in court files and should be weeded after the closure of the case.",Retain until case is closed,Protected,
21930,North Ogden (Utah),Felony investigation case files,1970-,"Numerical, there under chronological by year","These case files are created as a result of a felony complaint or investigation by the police department. They are the central case files for felony cases handled by the agency. These files may include the investigative report\, fingerprint cards\, original arrest report\, supplemental reports\, copies of warrants\, photographs\, correspondence\, court orders\, court dispositions\, officers' notes\, latent fingerprints\, pertinent laboratory tests\, copies of booking sheets and arrest reports.",Retain for 5 year(s) after case is closed,Protected,
21952,North Ogden (Utah),Accidents reports - statements,1971-,"Chronological, there under numerical by case number","These files document traffic accidents investigated by the police department. The report usually includes complete information on all cars and drivers involved in the accident\, accident location\, damage\, accident causes\, date and time\, accident diagram\, statements\, description\, and weather conditions. The original report is sent to the State Department of Public Safety if damage exceeds $1\,000\, or injury or death occurs (UCA 41-6-35 (1997))\, and is maintained for seven years.",Retain for 3 year(s),Exempt,
21970,Weber State University (Utah),Investigation case files,1990-,"Alphabetical by investigation type, thereunder chronological by date","These records are case files of internal investigations documenting possible violations of state law and/or university policy. The case files are referred to for enforcement and/or disciplinary purposes. The files contain the following types of information: personal notes\, correspondence\, memoranda\, witness statements\, documentary evidence\, case analysis\, legal research\, attorney work product\, and case reports.",Retain for 5 year(s) after case is closed,Protected,
22024,Self-Help Cooperative Board,Correspondence,1935-1941.,"Alphabetical by name of cooperative or board member, thereunder chronological.",These records are the correspondence of the Self-Help board and cooperatives Utah.,,Public,
22008,Tuberculosis Hospital,Correspondence,1943-1967.,none,"General correspondence to and from the Tuberculosis hospital regarding the building\, staff\, patients\, and operation of the institution.",,,
22021,Self-Help Cooperative Board,Applications and agreements,1935-1939.,"alphabetical by type of document, thereunder alphabetical by cooperative.","The Utah legislature originally created the board to assist in the Public Welfare program by organizing cooperatives within Utah. They wanted the members of these units to eventually become self-supporting and this diminish relief expenditures. The cooperatives received both federal and state assistance\, usually in the form of machinery and equipment. These records are applications; agreements; contracts; articles of incorporation; land leases; and the by-laws of self-help cooperatives in Lindon\, Payson\, Sanpete\, Spring City\, and Twin Cities\, Utah.",,Public,
22085,Orem (Utah). Fire Department,Utah EMS incident report,1967-,Numerical by case number,These report forms record both statistical and patient information on all Emergency Medical Services (EMS) calls received by the fire department. They serve as the medical chart for all persons treated by the department's paramedics. This report is required by law (UCA 26-8-5(5) (1997)) and a copy is submitted to the State Office of Emergency Medical Services for a compliance audit and is retained for 25 years.,Retain for 10 year(s),Private,
22100,Department of Health. Bureau of Commnity Primary Care Services,Maternal and child health block grant applications and annual reports,1990-1994.,Chronological by state fiscal year,"Annual reports on grants received by State agencies from the Federal Government\, which may contain applications\, notice of award\, program reports\, and correspondence.",Permanent. Retain for 5 year(s),Public,
22155,Department of Health and Human Services. Division of Child and Family Services. Brigham City Office,Child and family services family case records,1996-,Alphabetical by client surname.,"These files document complete case histories of the Division of Child and Family Services (DCFS) provided to families. These services include children at risk (CAR)\, clinical casework counseling (CCS)\, counseling individual services (CIS)\, child protective services (CPS)\, custody evaluations\, family preservation (PFP)\, family reunification (PFR)\, in-home services (PSC and PSS)\, interstate compact services (ICPC)\, out of home care (SCF)\, courtesy supervision (SCS)\, and youth services (PYS). These programs are funded by DCFS and/or local discretionary funds. These files will enable the division to monitor the types of services that have been provided to a family and work more effectively in providing new services when required. Information includes family histories\, names\, birth certificates\, social security cards\, court documents\, guardianship orders\, tribal membership certification\, activity log logs\, case plans\, video recordings of parent visits with their children\, psychological,progress notes\, personal and family counseling reports\, psychological and psychiatric information\, medical and dental reports\, employment histories\, living conditions\, marital status\, salary information\, collateral agency data\, child abuse and neglect reports\, police reports\, family studies\, health and education records and fees\, medicaid information\, payment records\,release forms\, contracts\, and reference letters.",Retain for 50 year(s) after case is closed,Private,
22084,Sanpete County (Utah). County Recorder,Cemetery deed records,ca. 1908-1967.,,,,,1 microfilm reel
22113,Orem (Utah). Fire Department,Utah fire incident reporting system forms,1967-,Numerical by case number,These report forms are completed for each fire and are submitted to the State Fire Marshal. The information is then submitted by the State Fire Marshal on computer tape to the Federal Emergency Management Agency (FEMA). The information is maintained permanently by FEMA.,Retain for 6 year(s),Public,
22138,Department of Workforce Services. Workforce Research and Analysis Division,Service provider surveys,1997-,"Chronological, thereunder alphabetical by region and employment center.","This survey documents the level of satisfaction with service providers used by the employment centers. Information may include the type of service received by the client\, individual ratings of satisfaction with services provided by the service providers\, etc. The survey is conducted annually and is used to help improve the service being provided to clients. The information is compiled into an annual report which is retained permanently.",Retain for 3 year(s),,
22140,Department of Workforce Services. Workforce Research and Analysis Division,Employer satisfaction surveys,1997-,Chronological by data entry batch number.,This survey documents the level of employer satisfaction with the services provided by the Department. The survey is conducted annually. Information may include type of employer and individual ratings of satisfaction with services provided by the Department to the employment providers. The information is compiled into an annual report which is retained permanently.,Retain for 1 year(s),,
22161,Department of Human Services. Division of Child and Family Services. Jackson Office,Child and Family Services family case records,1998-2009.,Alphabetical by client surname.,"These files document complete case histories of the Division of Child and Family Services (DCFS) provided to families. These services include children at risk (CAR)\, clinical casework counseling (CCS)\, counseling individual services (CIS)\, child protective services (CPS)\, custody evaluations\, family preservation (PFP)\, family reunification (PFR)\, in-home services (PSC and PSS)\, interstate compact services (ICPC)\, out of home care (SCF)\, courtesy supervision (SCS)\, and youth services (PYS). These programs are funded by DCFS and/or local discretionary funds. These files will enable the division to monitor the types of services that have been provided to a family and work more effectively in providing new services when required. Information includes family histories\, names\, birth certificates\, social security cards\, court documents\, guardianship orders\, tribal membership certification\, activity log logs\, case plans\, video recordings of parent visits with their children\, psychological,progress notes\, personal and family counseling reports\, psychological and psychiatric information\, medical and dental reports\, employment histories\, living conditions\, marital status\, salary information\, collateral agency data\, child abuse and neglect reports\, police reports\, family studies\, health and education records and fees\, medicaid information\, payment records\,release forms\, contracts\, and reference letters.",Retain for 50 year(s) after case is closed,Private,
22181,Department of Health and Human Services. Division of Child and Family Services. Richfield Office,Child and Family Services family case records,1988-,Alphabetical by client surname.,"These files document complete case histories of the Division of Child and Family Services (DCFS) provided to families. These services include children at risk (CAR)\, clinical casework counseling (CCS)\, counseling individual services (CIS)\, child protective services (CPS)\, custody evaluations\, family preservation (PFP)\, family reunification (PFR)\, in-home services (PSC and PSS)\, interstate compact services (ICPC)\, out of home care (SCF)\, courtesy supervision (SCS)\, and youth services (PYS). These programs are funded by DCFS and/or local discretionary funds. These files will enable the division to monitor the types of services that have been provided to a family and work more effectively in providing new services when required. Information includes family histories\, names\, birth certificates\, social security cards\, court documents\, guardianship orders\, tribal membership certification\, activity log logs\, case plans\, video recordings of parent visits with their children\, psychological,progress notes\, personal and family counseling reports\, psychological and psychiatric information\, medical and dental reports\, employment histories\, living conditions\, marital status\, salary information\, collateral agency data\, child abuse and neglect reports\, police reports\, family studies\, health and education records and fees\, medicaid information\, payment records\,release forms\, contracts\, and reference letters.",Retain for 50 year(s) after case is closed,Private,
22164,Department of Human Services. Division of Child and Family Services. Kearns Office,Child and Family Services family case records,1996-2012.,Alphabetical by client surname.,"These files document complete case histories of the Division of Child and Family Services (DCFS) provided to families. These services include children at risk (CAR)\, clinical casework counseling (CCS)\, counseling individual services (CIS)\, child protective services (CPS)\, custody evaluations\, family preservation (PFP)\, family reunification (PFR)\, in-home services (PSC and PSS)\, interstate compact services (ICPC)\, out of home care (SCF)\, courtesy supervision (SCS)\, and youth services (PYS). These programs are funded by DCFS and/or local discretionary funds. These files will enable the division to monitor the types of services that have been provided to a family and work more effectively in providing new services when required. Information includes family histories\, names\, birth certificates\, Social Security cards\, court documents\, guardianship orders\, tribal membership certification\, activity log logs\, case plans\, video recordings of parent visits with their children\, psychological,progress notes\, personal and family counseling reports\, psychological and psychiatric information\, medical and dental reports\, employment histories\, living conditions\, marital status\, salary information\, collateral agency data\, child abuse and neglect reports\, police reports\, family studies\, health and education records and fees\, medicaid information\, payment records\,release forms\, contracts\, and reference letters.",Retain for 50 year(s) after case is closed,Private,1.00 cubic foot
22157,Department of Health and Human Services. Division of Child and Family Services. Clearfield Office,Child and family services family case records,1996-,Alphabetical by client surname.,"These files document complete case histories of the Division of Child and Family Services (DCFS) provided to families. These services include children at risk (CAR)\, clinical casework counseling (CCS)\, counseling individual services (CIS)\, child protective services (CPS)\, custody evaluations\, family preservation (PFP)\, family reunification (PFR)\, in-home services (PSC and PSS)\, interstate compact services (ICPC)\, out of home care (SCF)\, courtesy supervision (SCS)\, and youth services (PYS). These programs are funded by DCFS and/or local discretionary funds. These files will enable the division to monitor the types of services that have been provided to a family and work more effectively in providing new services when required. Information includes family histories\, names\, birth certificates\, social security cards\, court documents\, guardianship orders\, tribal membership certification\, activity log logs\, case plans\, video recordings of parent visits with their children\, psychological,progress notes\, personal and family counseling reports\, psychological and psychiatric information\, medical and dental reports\, employment histories\, living conditions\, marital status\, salary information\, collateral agency data\, child abuse and neglect reports\, police reports\, family studies\, health and education records and fees\, medicaid information\, payment records\,release forms\, contracts\, and reference letters.",Retain for 50 year(s) after case is closed,Private,
22177,Department of Health and Human Services. Division of Child and Family Services. Manti Office,Family case files,1996-,Alphabetical by client surname.,"These files document complete case histories of the Division of Child and Family Services (DCFS) provided to families. These services include children at risk (CAR)\, clinical casework counseling (CCS)\, counseling individual services (CIS)\, child protective services (CPS)\, custody evaluations\, family preservation (PFP)\, family reunification (PFR)\, in-home services (PSC and PSS)\, interstate compact services (ICPC)\, out of home care (SCF)\, courtesy supervision (SCS)\, and youth services (PYS). These programs are funded by DCFS and/or local discretionary funds. These files will enable the division to monitor the types of services that have been provided to a family and work more effectively in providing new services when required. Information includes family histories\, names\, birth certificates\, social security cards\, court documents\, guardianship orders\, tribal membership certification\, activity log logs\, case plans\, video recordings of parent visits with their children\, psychological,progress notes\, personal and family counseling reports\, psychological and psychiatric information\, medical and dental reports\, employment histories\, living conditions\, marital status\, salary information\, collateral agency data\, child abuse and neglect reports\, police reports\, family studies\, health and education records and fees\, medicaid information\, payment records\,release forms\, contracts\, and reference letters.",Retain for 50 year(s) after case is closed,Private,
22187,Department of Health and Human Services. Division of Child and Family Services. Castle Dale Office,Child and family services family case records,1996-,Alphabetical by client surname.,"These files document complete case histories of the Division of Child and Family Services (DCFS) provided to families. These services include children at risk (CAR)\, clinical casework counseling (CCS)\, counseling individual services (CIS)\, child protective services (CPS)\, custody evaluations\, family preservation (PFP)\, family reunification (PFR)\, in-home services (PSC and PSS)\, interstate compact services (ICPC)\, out of home care (SCF)\, courtesy supervision (SCS)\, and youth services (PYS). These programs are funded by DCFS and/or local discretionary funds. These files will enable the division to monitor the types of services that have been provided to a family and work more effectively in providing new services when required. Information includes family histories\, names\, birth certificates\, social security cards\, court documents\, guardianship orders\, tribal membership certification\, activity log logs\, case plans\, video recordings of parent visits with their children\, psychological,progress notes\, personal and family counseling reports\, psychological and psychiatric information\, medical and dental reports\, employment histories\, living conditions\, marital status\, salary information\, collateral agency data\, child abuse and neglect reports\, police reports\, family studies\, health and education records and fees\, medicaid information\, payment records\,release forms\, contracts\, and reference letters.",Retain for 50 year(s) after case is closed,Private,
22166,Department of Health and Human Services. Division of Child and Family Services. Oquirrh Office,Child and Family Services family case files,1998-,Alphabetical by client surname.,"These files document complete case histories of the Division of Child and Family Services (DCFS) provided to families. These services include children at risk (CAR)\, clinical casework counseling (CCS)\, counseling individual services (CIS)\, child protective services (CPS)\, custody evaluations\, family preservation (PFP)\, family reunification (PFR)\, in-home services (PSC and PSS)\, interstate compact services (ICPC)\, out of home care (SCF)\, courtesy supervision (SCS)\, and youth services (PYS). These programs are funded by DCFS and/or local discretionary funds. These files will enable the division to monitor the types of services that have been provided to a family and work more effectively in providing new services when required. Information includes family histories\, names\, birth certificates\, social security cards\, court documents\, guardianship orders\, tribal membership certification\, activity logs\, case plans\, video recordings of parent visits with their children\, psychological progress,notes\, personal and family counseling reports\, psychological and psychiatric information\, medical and dental reports\, employment histories\, living conditions\, marital status\, salary information\, collateral agency data\, child abuse and neglect reports\, police reports\, family studies\, health and education records and fees\, medicaid information\, payment records\, release forms\, contracts\, and reference letters.",Retain for 50 year(s) after case is closed,Private,
21538,Park City (Utah). City Attorney,Misdemeanor case files,1980-,Chronological,"These case files document routine misdemeanor criminal cases prosecuted in circuit courts. They contain the case number\, defendant's name\, charge\, dates of indictment and arraignment\, plea\, bond amount\, trial date\, verdict\, and sentence. May also contain police records\, offense reports\, witness lists\, subpoenas\, FBI reports\, photographs\, and attorneys' notes. This information is largely duplicated in court files and should be weeded after the case is closed.",Retain for 7 year(s) after case is closed,Protected,
21537,Park City (Utah). City Attorney,Legal case index,1984-,Chronological,"This is an index to civil and criminal (felony and misdemeanor) case files showing case number\, names of defendant(s) and plaintiff(s)\, case type\, date filed and disposed\, decisions\, and notations concerning case activities.",Retain permanently,Protected,
21562,Park City (Utah). City Council,City charter,1884-,Alphabetical,"These files contain the constitution\, bylaws and all amendments to city charters approved by the State Legislature (Constitution of Utah\, Article XI\, Section 5).",Retain permanently,Public,
21519,Park City (Utah). City Manager,Insurance reports,1993-,Chronological,These reports are used for the reference and generation of claim files.,Retain for 12 year(s),Public,
21536,Park City (Utah). City Attorney,Informal legal opinions,1982-,Chronological,"These are the informal legal opinions written by city attorneys in response to requests received from various municipal departments in the course of municipal business. These attorney/client communications contain legal advice or opinion. They show date of opinion\, advice or opinion\, and name of requesting office or department.",Retain until administrative need ends,Protected,
21571,Park City (Utah). City Manager,Election records,1985-,Chronological,"These include all other records and forms (excluding ballots\, canvasses\, and returns) required in municipal elections (UCA 20A-4-202 (1997)).",Retain for 22 month(s),Public,
21541,Park City (Utah). Planning,Building permit index,1980-,Alphanumerical.,"These records document the issuance of building permits. Records may include the names of the owner and contractor\, building address\, and the permit type\, number\, and date of issue. These records serves as an index to the permit records.",Permanent. Retain for 9 year(s),Public,
21577,Park City (Utah). City Council,Petitions,1981-,Chronological,These files contain formal written petitions from citizens or municipal departments. Petitions state the issue of concern and list names and signatures of citizens requesting a particular action.,Retain for 5 year(s),Public,
21543,Park City (Utah). Planning,Building permit registers,1980-,Chronological,"These registers are usually computer printouts\, but may include books listing all issued building permits. The register is arranged chronologically and includes the name of the owner\, name of contractor\, address\, date\, and general use of building. Prior to 1950\, the permit register may be the only record of the issuance of building permits.",,Public,
21559,Park City (Utah). City Council,Annexation files,1975-,Chronological,"These files document the annexation of property into municipal boundaries. They usually contain correspondence\, citizens' petitions\, maps\, and the official annexation action approved by City Council (UCA 10-2-401 to 422 (1997)).",Retain permanently,Public,
21578,Park City (Utah). City Council,Proof of publication record,1981-,Chronological,"These files contain evidence of the publication of a document or public notification appearing in a local newspaper\, usually for hearings\, sale of bonds\, budget\, and council meetings (UCA 78-25-14 (1997)).",,Public,
21587,Park City (Utah). Public Works,Recreational facility files,1980-,Chronological,"These files document each municipal recreational facility (i.e.\, parks\, golf courses\, fair grounds). They are used to maintain a record of construction and renovation projects in each facility for historical and informational purposes. They may include correspondence\, architectural drawings\, contracts\, specifications\, newspaper clippings\, histories of individual facilities\, safety reports\, and photographs.",Retain permanently,Public,
21588,Park City (Utah). Public Works,Recreational facility maps,1984-,Alphabetical,"These maps document the layout of all parks\, recreational facilities\, and golf courses. They are used for planning purposes.",Retain permanently,Public,
21604,Park City (Utah). Planning,Planning study reports,1980-,Alphanumerical,"These are research based reports completed in-house or by outside consultants on specific planning problems or conditions. They may be adopted as an amendment to the master plan. These reports provide needed information on specific issues (i.e.\, housing needs\, transportation\, geologic concerns). These reports may include recommendations and may be an extension of the master plan.",Retain permanently,Public,
21592,Park City (Utah). Public Works,Ticket stubs,undated,,These are ticket stubs for events held at municipal recreational facilities collected at the gate and later compared to ticket sales. They are used for verification or a check on the attendance numbers at ticketed events. They include ticket number.,Retain for 3 year(s),Public,
21602,Park City (Utah). Planning,Planned unit development case files,1983-,Chronological,"These case files document the creation of Planned Unit Developments (PUDs) within the municipality. PUDs are owner initiated projects requesting a variance from standard subdivision and zoning ordinances to allow for the concentration of residential units\, office\, commercial\, or industrial facilities. The project plans must provide for recreational areas\, clubs\, and other types of facilities to service the community. The owners are given credit for land not inhabited to allow for the concentration of residential units in other areas. Zoning ordinances limit the number of dwelling units per acre. The original proposal describes how the owner wants to build the project with detailed maps and diagrams showing types of,buildings and density of structures (dwellings per acre). The case files include initial proposal\, approvals or disapprovals\, diagrams\, site plans\, condominium conversions\, and copies of minutes from the Planning Commission.",,Public,
21610,Park City (Utah). Public Safety,Accident reports,1980-,Numerical by case number,"These files document traffic accidents investigated by the police department. The report usually includes complete information on all cars and drivers involved in the accident\, accident location\, damage\, accident causes\, date and time\, accident diagram\, description\, and weather conditions. The original report is sent to the State Department of Public Safety if damage exceeds $1\,000\, or injury or death occurs (UCA 41-6a-404 (2007))\, and is maintained for seven years.",Retain for 3 year(s),Exempt,
21620,Park City (Utah). Public Safety,Criminal history dissemination log,1983-,Alphanumerical,"These logs document the dissemination of criminal histories and other law enforcement information to other agencies or criminal information systems. They include release date\, state identification or FBI number. They are created and maintained pursuant to federal regulations under 28 CFR\, Part 20\, Subpart C (1992) and state regulations under UCA 53-10-202 (2011).",Retain for 1 year(s),Public,
21614,Park City (Utah). Public Safety,Chemical analysis records,1982-,Alphanumerical,"These are records of individuals who have been chemically tested for suspicion of or arrested for driving under the influence of alcohol or drugs. They usually include the chemical analysis reports which show subject\, date\, case number\, time test taken\, testing officer\, instrument serial number\, and test results (UCA 41-6a-515 (2005)). Usually these tests are part of the case file/ accident report and are filed by the case number. A copy is frequently attached to the arrestee's criminal history file.",Retain for 3 year(s),Private,
21632,Park City (Utah). Public Safety,Firarms disposal records,1999-,Numerical,"These files contain records of firearms that have been disposed of either through sale\, trade or destruction. They include the manufacturer's name\, serial number\, model\, caliber\, disposal method\, disposal date\, name of business purchasing firearm\, and bid number.",Retain permanently,Protected,
21649,Park City (Utah). Public Safety,Sex offender files,undated,,"These are files maintained by a department on sex offenders living within its jurisdiction. ""All sex offenders shall\, for the first five years after termination of sentence\, again register within ten days of changing his place of habitation."" This registration form is required by the Department of Corrections and consists of a statement signed by the person\, giving information on current address\, and the fingerprints and photographs of the person. One copy is given to the person\, while others are forwarded to the Department of Corrections\, which sends one to the local law enforcement agency where the person resides (UCA 76-5-404.1 (2007))",Retain for 10 year(s) after separation,Exempt,
21668,Park City (Utah). Public Works,Chemical/radiological analyses,1989-,Chronological,"These forms verify water quality and show the various locations of sampling points of water taken from the distribution system and sources of supply for chemical and radiological tests. They include location\, date of collection\, name of person taking sample\, type of sample taken\, date of analysis\, name of lab\, person responsible for performing analysis\, method used\, and results. The State Health Department receives copies of these test forms and retains them for 40 years.",Retain for 10 year(s) after superseded,Public,
21655,Park City (Utah). Public Safety,Traffic citations,1970-,Alphabetical,"This is a copy of a citation issued by the police to drivers violating motor vehicle and traffic laws. It usually includes date\, time\, location of violation\, vehicle's license number\, violation code\, officer's name\, and signature of person receiving citation.",Retain for 2 year(s),Public,
21679,Park City (Utah). Public Works,Ditch flow summary reports,1982-,Chronological,"These reports summarize the amounts delivered to water companies. The summary information is compiled monthly and/or annually. The reports include name of company\, date\, amount of water delivered\, and amount required.",Retain permanently,Public,
21695,Park City (Utah). Public Works,Water flow annual recorder charts,1982-,Chronological,"These charts are taken from recording stations in streams or wells for annual periods. They are used to determine water flows. The charts include water flow according to gauge flows\, height\, or level of aquifer in well on an annual basis.",Retain permanently,Public,
21665,Park City (Utah). Public Works,Billing adjustment records,1987-,Chronological,"These records document adjustments made in utility billings for debit\, credits\, refunds\, returned checks and abatements. They include customer's name and address\, type of adjustments and justification\, total amount changed\, and authorizing signatures.",Retain for 3 year(s),Public,
21674,Park City (Utah). Public Works,Daily filter log,undated,,This log records a daily instrument table of information regarding filter operations required by UCA 26-12-1 et. seq.,Retain for 5 year(s),Public,
21682,Park City (Utah). Public Works,Flow charts,1980-,Chronological,These charts monitor the weekly flow of raw sewage coming into treatment plants and effluent water from the plants.,Retain for 6 year(s),Public,
21690,Park City (Utah). Public Works,Remittance stubs,1987-,Chronological,"These stubs are received with payments for services. They are used as the official record of customers\, payments being received and posted. They include account number\, name\, service address\, payment received\, receipt date and number.",Retain for 3 year(s),Public,
21639,Park City (Utah). Public Safety,Master name index,1987-,Alphabetical,"This is an alphabetical index of names which contain information on each individual having been interrogated\, arrested\, or named as a suspect or accomplice in a crime\, and the names of victims\, complainants and witnesses to police incidents. It includes information on arrested persons (cross referenced by aliases)\, complainants\, witnesses\, and victims (providing name\, address\, date of birth\, race\, and sex)\, incident date\, incident type\, names of persons and businesses in contact with the police departments\, notice of content\, and report of recorded event.",Retain until administrative need ends,Private,
21661,Park City (Utah). Public Safety,Wrecker service records,1980-,Chronological,"These are wrecker rotation records. They are used to monitor which wrecker was called out after receiving a dispatch emergency call. They include name of wrecking service\, telephone number\, address dispatched to\, date\, time\, and identification number of person making call.",Retain for 1 year(s),Public,
21669,Park City (Utah). Public Works,Utility complaint files,1985-,Alphanumerical,"These files contain customer complaints concerning utility problems which require research and a resolution. They include complaint\, results of investigation\, meter sheets\, and method of resolution.",Retain for 3 year(s) after resolution of issue,Public,
21677,Park City (Utah). Public Works,Discharge monitoring and water reclamation plant reports,1982-,Chronological,"These are monthly and quarterly reports on the daily operations of treatment plants. They are submitted to the State Bureau of Water Pollution and to the Environmental Protection Agency (EPA). These reports are a record of the average amount of pollution discharged into the waters of the municipality from National Pollutants Discharge Elimination System (NPDES) permit holders. They document the daily operations of the Water Reclamation Plant such as sewage flow\, grit removal\, chlorine usage\, residuals\, digester gas products\, and lab analytical results (40 CFR 122.41(j)(2) (1996)).",Retain for 5 year(s),Public,
21694,Park City (Utah). Public Works,Water consumption monthly reports,1990-,chronological,"These reports consist of monthly statistics of daily water consumption. They are used for research and litigation purposes and to assist in predicting future flows and peak demands. The reports include water consumption in million gallons\, and cubic feet from treatment plants\, springs\, artesian wells\, pumped wells\, and reservoirs along with precipitation amounts.",Retain for 1 year(s),Public,
21719,Park City (Utah). Public Works,Materials test results,1980-,Chronological,"These reports contain the results of sieve analysis and nuclear density tests on asphalt\, road base concrete\, and soils. They are used for conformance of specifications for approval of various materials used on municipal construction projects. Reports are also used for reference on future municipal project work. Reports include date\, type of material\, weight of material\, amount of tests performed\, and results of tests (sieve analysis results\, percent of compaction\, and cylinder compressive tests).",Retain for 5 year(s) after end of project or program,Public,
21734,Department of Health and Human Services. Division of Child and Family Services. Beaver Office,Public assistance case management information system reports (PACMIS),1985-,Alphabetical by client surname,"These are computer printouts of clients receiving services through the Department of Human Services\, Division of Child and Family Services. The information is sent to all Child and Family Services offices that serve clients through various programs. The names of clients are expunged following the closure of their case file. Information includes computer data\, printouts\, and statistical evaluations.",Retain for 5 year(s) after case is closed,Private,
21788,Department of Workforce Services. Logan Employment Center,Medical excess payment records,1997-2019.,"Alphabetical by surname, thereunder chronological by year.","These are overpayments for medical expenses incurred by clients through the medicaid program. The Office of Recovery Services maintains the original paperwork on excessive payments and is responsible for collecting overpayments from clients. Initially The Office of Family Support\, and now The Dept. of Workforce Services\, is notified by Recovery Services when action is pending on a collection matter.",Retain for 3 year(s),Private,
21716,Park City (Utah). Public Works,Information maps and plats,1980-,Numerical,"These are city maps and plats for surveys and maintenance of city property and facilities. They are used for research purposes by the public\, other city departments\, and title companies. They include townships and range\, rights-of-way\, monument markers\, lot measurements\, street names\, centerline measurements\, blocks\, and subdivision names.",Retain until superseded,Public,
21712,Park City (Utah). Public Works,Excavation permit application,1980-,"Alphabetical, numerical","These applications are used by individuals and contractors requesting to work in the municipal right-of-way for demolitions or excavations. The application includes job address\, date\, owner/agent name and job address\, a location description of intended excavation\, size\, purpose\, and agreement to comply with all state laws and municipal ordinances.",Retain for 1 year(s) after expiration of permit or license,Public,
21741,Department of Health and Human Services. Division of Child and Family Services. Beaver Office,Domestic shelter treatment records,1985-,Alphabetical by client surname,"These files document treatment programs for both victims of domestic violence\, and perpetrators. Information includes address\, age\, birthdate and birthplace\, court actions\, victim information\, psychiatric and psychological information\, medical and dental information\, and family information.",Retain for 4 year(s) after case is closed,Private,
21811,Roy (Utah). Police Department,Dispatch tape recordings,1986-,Chronological by date,These are twenty-four hour tape recordings of incoming and outgoing telephone or radio calls made from and to the dispatch office. They are used to document the actions of dispatch personnel and public safety officers. The tapes are rotated on a regular basis and portions of the tapes concerning questionable cases are transferred to cassette tapes.,,Private,
21780,Board of Regents (Utah). Higher Education Assistance Authority,Bond information records,1988-,Chronological by bond maturity date,"These records document bonds which are issued. Information includes the draft prospectus (""red herring"") and final proposal\, which delineates how the bonds are paid out\, where the money comes from\, and how they are secured. Information may also include bond financing documentation such as general ledgers. Both the draft and final proposals are retained for comparison purposes for litigation.",Retain for 10 year(s) after final action,Public,
21857,West Jordan (Utah),Adverse action files - city employees,undated,,"These are case files and related records created in reviewing an adverse action (disciplinary or nondisciplinary removal\, suspension\, leave without pay\, or reduction in force) against an employee. The file includes a copy of the proposed adverse action with supporting papers; statements of witnesses; employee's reply; hearing notices\, reports\, and decisions; reversal of action; and a record of appeals\, excluding letters of reprimand which are normally filed in the official personnel files.",Retain for 3 year(s) after case is closed,Private,
21895,"Labor Commission. Division of Boiler, Elevator, and Coal Mine Safety",Boiler and pressure vessel inspection reports,1970-,Alphabetical by name of business.,"This series contains the initial and subsequently scheduled boiler and pressure vessel inspection reports for the state of Utah. The reports are used to determine whether boilers and pressure vessels in publicly used buildings meet state regulations. Series information includes descriptions\, names of inspectors\, dates of inspections\, billing information\, monthly statistical reports\, and all related correspondence. In addition\, the files may contain Certificates of Competency issued by the Commission granting an individual the authority to inspect boilers and pressure vessels.",Retain for 100 year(s),Public,5 microfilm reels
21928,North Ogden (Utah),DUI (Driving under the influence)reports,1970-,"Numerical, there under chronological by year","These reports are a three-part state form used for reporting persons arrested for driving under the influence of alcohol (DUI). The original is sent to the Driver's License Division of the Department of Public Safety within ""five days after the date of arrest and service of notice"" (UCA 53-3-223 (5) (1997)). The report is filed by case number and by arrestee's name\, and sometimes is part of the case file.",Retain for 2 year(s),Private,
21971,Jordan Valley Water Conservancy District (Utah),Section 125 cafeteria plan requests,1993-,"Chronological by month, thereunder alphabetical by name","These records are used to reimburse employees for child care and medical expenses. This is in accordance with section 125 of the Internal Revenue Code (26 CFR 1.125 (1998)). It contains the employees' identification data the type of care provided\, the amount charged\, and the amount to be reimbursed. Receipts are attached for payments made. To cover these expenses\, employees can elect to have a certain amount of money withheld from their paychecks before taxes.",Retain for 4 year(s),Private,
22017,Orem (Utah). Department of Public Safety,Traffic accident reports,1993-,"Chronological, there under numerical by report number","A reportable accident is one that sustains substantial damage excededing $1\,000 or includes personal injury or death. It includes all of the details pertaining to the accident such as names\, places\, kinds of vechicles\, eye witness accounts\, case number\, date\, time\, estimated speed\, and all circumstances leading up to the accident. The orginal copy is sent to the State Department of Public Safety where it is maintained for seven years. A non-reportable accident report is one that results in less than $1\,000 in damages but contains all of the information of the above report. This report is kept in the office for administrative and informational purposes. This file consists of the Drivers Statement\, Witness Account of Accident\, and Accident Report Log records.",Retain for 5 year(s),Exempt,
22025,Self-Help Cooperative Board,Reports,1933-1940.,"Alphabetical by type of report, thereunder chronological","This series includes the financial statements of the various cooperatives\, reports concerning cooperative progress\, federal programs\, federal programs\, proposed budget plans\, and photos of various cooperative projects.",,Public,
22000,Treasurer,School bond guaranty program records,i 1992-1997.,none,"These records from Zion's Bank document the creation of the constitutional amendment and its implementing statute\, the Utah School Bond Guaranty Act. Zion's Bank is the Financial Advisor to the State under contract with the State Treasurer's Office. They consulted with the Treasurer\, the Constitutional Revision Commission\, and the Legislature on the merits of the amendment and statute. The idea for this constitutional amendment originated at Zion's Bank and they worked for its passage. The Act\, introduced in the Legislature by Senator Lyle W. Hillyard\, took effect 1 January 1997 and authorized the State of Utah to guarantee the general obligation bonds of local school districts that they use to construct school buildings. The records include press releases\, meeting minutes\, correspondence\, and research reports.",,Public,
21529,Park City (Utah). City Manager,Special tax refund books,2000-,Chronological,"These books are used to record the payment of refunds for the overpayment of special taxes. They contain the name of special tax project\, extension number\, page number\, owner\, lot number\, block number\, plat or subdivision\, number of front feet\, refund per feet\, date refunded and amount\, total abatement refunds\, revenue\, and surplus for project.",Retain for 3 year(s) after final action,Public,
21554,Park City (Utah). City Manager,Grave opening orders,1958-,Chronological,"These are a signed authorization to dig graves. They are used to guarantee a body is interred in a specific burial plot and to generate the interment and lot records. They include time order was received\, deed number\, date\, lot owner's name\, authorization signature\, address and telephone number\, name of person being interred\, location of grave by plot\, block\, grave number\, and tier.",Retain for 1 year(s),Public,
21581,Park City (Utah). Public Works,Construction project files,1981-,Alphabetical,"These project files document the actual construction for park development\, park renovation\, and other recreational facility improvements. They are used for reference while projects are in progress and after completion. They include final drawings of all park/recreational facility development projects along with specifications\, as-built construction drawings\, and related correspondence. They may also include property acquisition records including original deeds.",Retain permanently,Public,
21535,Park City (Utah). City Attorney,Homicide and other major criminal case files,1970-,Chronological,"These case files document homicides and other major criminal cases filed and prosecuted in the district court. They contain the case number\, defendant's name\, charge\, dates of indictment and arraignment\, plea\, amount of bond\, trial date\, verdict\, and sentence. The files may also contain police records\, offense reports\, witness lists\, subpoenas\, FBI reports\, photographs\, and attorneys' notes. This information is largely duplicated in court files and should be weeded after the closure of the case.",Retain permanently,Protected,
21544,Park City (Utah). Planning,Construction reports,1980-,Chronological,"These reports are a monthly summary of construction and demolition activity in terms of permits\, cost\, and housing units. They are created from information compiled from the permit invoices and show the comparison to the same month for the previous two years. They are used for statistical analysis of current development trends. This information is submitted to both the U.S. Census Bureau and Utah Bureau of Economic and Business Research.",Retain for 2 year(s),Public,
21524,Park City (Utah). City Manager,Notices of intention,2000-,Chronological,"The city council shall give ""notice of its intention to make the improvements and to levy assessments to pay all or part of the costs of the improvements"" before a special improvement district is created (UCA 17A-3-305 thru 17A-3-306 (1997)).",Retain for 2 year(s) after final action,Public,
21532,Park City (Utah). City Attorney,Collection case file,1993-,Chronological,"These are case files that document ""all fines\, penalties\, and forfeitures for the violation of any ordinance\, when collected\, shall be paid into the municipal treasury within seven days after the collection date"" (UCA 10-3-716) (2006)). They include various court filings\, attorney's notes\, and final judgment.",Retain for 4 year(s),Protected,
21540,Park City (Utah). City Attorney,Significant lawsuit case files,1982-,Chronological,"These are case files for significant lawsuits filed by the city and those filed against the city. They are used in pleading cases in court and later for research purposes. They contain various court pleadings\, research material\, and attorneys' notes.",Retain permanently,Protected,
21549,Park City (Utah). Planning,Public buildings (municipal and county) building plans,1980-,Numerical,"These are the blueprints and specifications submitted by building contractors or government agencies applying for a building permit for the construction of government buildings. The specifications are compiled by the architect for use by the contractor to complete detail work providing type\, grade\, brand of materials to be used\, and general conditions which govern the methods to be employed. They also identify the temporary facilities\, job cleanup\, security\, time limits\, deadlines\, and responsibilities of the architect\, contractor\, and government agency. They are used for determining code compliance and the enforcement of building codes. The plans are usually arranged by permit number or address.",Retain permanently,Public,
21591,Park City (Utah). Public Works,Sports teams records,1980-,Chronological,"These records document the sponsorship of adult and/or youth team sport activities (e.g.\, baseball\, basketball\, volleyball\, soccer\, softball). They include information on teams\, participants\, and sponsors; regular play schedules; and tournament schedules.",Retain for 5 year(s),Public,
21607,Park City (Utah). Planning,Subdivision review case files,1980-,Alphanumerical,These case files document the developmental history of subdivision plans submitted to the Planning Commission for compliance review with applicable development ordinances and standards. This includes those that are considered lot/splits (subdivisions smaller than five lots).,Retain permanently,Public,
21569,Park City (Utah). City Manager,Election ballots,1985-,Chronological,"These are packets of official ballots of municipal elections cast by voters. ""Each election officer shall preserve ballots for 22 months after the election or until the time has expired during which the ballots could be used in an election contest"" (UCA 20A-4-202(2)(a) (2007)). If the election is not contested\, ""after that time\, destroy them without opening or examining them"" (UCA 20A-4-202(2)(d) (2007)).",Retain for 22 month(s),Exempt,
21586,Park City (Utah). Public Works,Recreational equipment records,1980-,Chronological,"These records document recreational equipment (i.e. softball\, volleyball) and tools loaned in connection with reserved park areas and other recreational facilities. They are used to maintain a record of location of equipment. They include name of group; name\, address\, telephone number of person picking up equipment; date of issue; reservation date; date of return; location reserved; quantity and equipment picked up.",Retain for 1 year(s),Public,
21594,Park City (Utah). Planning,Aerial photographic maps,1983-,Chronological,"These are large aerial photographs of the municipality. They are usually updated once every five years\, and are used for informational purposes. The photographs are taken periodically to illustrate changes in development. The maps may include zoning boundary lines.",Retain permanently,Public,
21589,Park City (Utah). Public Works,Registration records,1980-,Chronological,"These forms are used to register for municipal recreational programs. They include registrant's name\, address\, and telephone number; program name and date(s); parent's/guardian's name if registrant is a minor; and a signed liability waiver statement.",Retain for 2 year(s),Public,
21597,Park City (Utah). Planning,Building permit records,1980-,Alphanumerical,"These files document the regulatory review and approval of commercial and industrial site plans by various municipal departments. They contain an application of approvals\, staff investigative reports and recommendations\, cash receipts\, site plans\, and related correspondence.",Retain permanently,Public,
21600,Park City (Utah). Planning,Community development block grant application records,1983-,Alphabetical,"These files document the application and completion of projects funded under CDBG funds. These projects include both direct grants and regrants. These files include the initial application\, and all final reports.",Retain permanently,Public,
21644,Park City (Utah). Public Safety,Questionable cases dispatch recordings,2000-,Numerical,These are audio cassette tapes containing portions of the Dispatch activity recordings concerning questionable cases. Twenty-four hour tape recordings are made of all incoming and outgoing telephone and radio calls received by the office. Portions of tapes concerning questionable cases are transferred to audio cassette tapes.,Retain for 2 year(s) after resolution of issue,Public,
21605,Park City (Utah). Planning,Rezoning records and indexes,1980-,Alphanumerical,"These files document applications to rezone property within the municipality. They contain the original application\, review forms\, maps of areas involved\, investigative reports\, copies of planning commission minutes\, notice of hearings\, copies of ordinances\, copies of city council minutes.",Retain permanently,Public,
21623,Park City (Utah). Public Safety,Dispatch logs,1985-,Numerical,"This is a daily log maintained on all dispatch activity. It is used for budget and planning purposes and to document activities of the dispatch office. It includes names of personnel working\, traffic stops\, calls for service generated\, time\, shift\, and a summary of daily events. In some offices\, the record is only maintained as a computer file.",Retain for 2 year(s),Public,
21640,Park City (Utah). Public Safety,Misdemeanor case files,1983-,Numerical,"These case files are created as a result of misdemeanor complaints and investigations by the police department. They are the central case files for all cases handled by the agency. These files may include the investigative report\, fingerprint cards\, original arrest report\, supplemental reports\, warrant copies\, photographs\, correspondence\, court orders\, court dispositions\, officers' notes\, pertinent laboratory tests\, copies of booking sheets and arrest reports. (See also Felony case files and Homicide case files.)",Retain for 3 year(s) after case is closed,Protected,
21660,Park City (Utah). Public Safety,Warrants,1970-,Alphabetical,These are documents issued by a court directing a person to be taken into custody to answer charge(s) filed. Only active warrants are kept on file. The original is returned to the court with return of service showing when and by whom warrant served.,Retain until resolution of issue,Public,
21618,Park City (Utah). Public Safety,Crime analysis files,1980-,Alphabetical,"These files were created to anticipate\, prevent\, or monitor possible criminal activity. They include crime patterns\, analyses of particular crimes\, crime reports\, information on potential problems and forecasts.",Retain for 2 year(s),Public,
21635,Park City (Utah). Public Safety,Impounded vehicle reports,1985-,Numerical,"These reports document motor vehicles impounded by the police department. Vehicles may be impounded for various reasons but usually when property or sales taxes are not paid. The State Tax Commission form includes the impound date\, the make and model\, year\, color\, identification number\, tag number\, and condition of the impounded vehicle; the name and address of owner (if known); reasons for impounding; date and time vehicle impounded; vehicle accessories; description of any visible damage; any necessary remarks; officer's signature; agency name; and case number. A vehicle inventory form may also be maintained which contains essentially the same information. The record copy is sent to the Division of Motor Vehicles and is retained for five years. A copy of the report is usually part of a case file.",Retain for 3 year(s),Public,
21663,Park City (Utah). Public Works,Backflow prevention test reports,1988-,Chronological,"These tests report the results obtained from the testing of backflow preventer equipment. The reports show maintenance work performed\, parts replaced\, and repairs made.",Retain for 3 year(s) after superseded,Public,
21672,Park City (Utah). Public Works,Customer application records,1985-,Alphanumerical,"These are applications completed by customers requesting water\, sewer\, or electric service. They are used for billing purposes. The applications include customer's name\, address\, and telephone number; meter information\, date and approval signature(s).",Retain for 3 year(s) after final action,Public,
21658,Park City (Utah). Public Safety,Warrant logs,undated,,"These are court authorizations for the police to make an arrest. After the warrant is served the original is returned to the court. A log is kept of all warrants served indicating date and time served\, name of person served\, and purpose. The log is usually arranged chronologically.",Retain for 1 year(s) after final action,Public,
21666,Park City (Utah). Public Works,Billing register,1987-,Chronological,"This register is an itemized list of customer accounts. It includes name of customer\, service address\, meter reading\, water usage\, water and other charges\, payments\, adjustments\, prior balance due\, and current balance due. The register is used for reference purposes.",Retain for 3 year(s),Public,
21675,Park City (Utah). Public Works,Daily operation log,1981-,Chronological,"This log records daily information on plant operations such as rate of flow\, chemical inventories\, chemicals used\, chlorine residual testing results\, and turbidity amount in water. It is required by 40 CFR 130.4. An annual summary is submitted to the State Health Department.",Retain for 2 year(s),Public,
21652,Park City (Utah). Public Safety,Teletypes,1980-,Chronological,"These documents contain information received from or disseminated to various law enforcement agencies through the teletype system. This information network notifies law enforcement agencies of crimes\, lost property\, wanted suspects\, arrests\, missing persons\, runaways\, etc.",Retain for 1 year(s),Protected,
21664,Park City (Utah). Public Works,Bacteriological quality analyses reports,1989-,Chronological,"These forms record water samples taken from various locations throughout the distribution system and sources of supply (raw or processed) for bacteriological tests. They include location\, date of collection\, name of person taking sample\, type of sample taken\, date of analysis\, name of lab\, person responsible for performing analysis\, analytical method used\, and results of the analysis. The State Health Department receives copies of these test forms and retains them for 40 years.",Retain for 5 year(s) after superseded,Public,
21685,Park City (Utah). Public Works,Meter books,1982-,Chronological,"These books record the readings of customer's water\, sewer or electric meters by municipal employees. They are used for billing purposes. The books include name of employee reading meter\, meter readings\, date read\, account number\, billing code\, final reading\, reasons for turnoff\, if meter was pulled or reinstalled\, and meter charges.",Retain for 3 year(s),Public,
21702,Park City (Utah). Public Works,Public works complaint files,1996-,Chronological,"These files document complaints received and how they were responded to by the department (e.g.\, streets\, sanitation\, traffic signals). They include name and address of complainant\, date received\, description of problem\, and action taken.",Retain for 2 year(s),Public,
21680,Park City (Utah). Public Works,Environmental protection agency (EPA) grant files,1991-,Chronological,"These are project files maintained by the municipality for monies granted to the state of Utah and then distributed to individual local government entities. The files document the expenditures of these funds. They include a detailed listing of disbursements\, receipts\, grant modifications\, related correspondence\, and a copy of the original grant (40 CFR 30.501). The State Health Department's copy is maintained permanently.",Retain for 3 year(s),Public,
21722,Park City (Utah). Public Works,Permits to work in a public way,1980-,Chronological,"These are permits issued for private companies to work on city property (""public way"") for demolitions\, excavations\, blasting\, crane operations\, barricade installations\, concrete construction (curb\, gutter\, sidewalks)\, or the moving of heavy equipment. They include job address\, date\, name of owner/agent at job address\, state license classification\, diagram of work required\, checklist of existing utilities and construction and traffic control.",Retain for 1 year(s) after final action,Public,
21735,Department of Health and Human Services. Division of Child and Family Services. Beaver Office,Adoption case files,1930-,Alphabetical by client surname,"These files document adoption placements for children whose birth parents have either been deprived of or have permanently relinquished their parental rights.,They include a face sheet\, intake information\, social history\, closing information\, medical\, genetic\, and birth information\, educational records\, psychological evaluations\, and birth certificates. Also included are court orders\, adoption reports\, summons\, paternity notices\, record of adoptions\, termination of parental rights\, administrative reviews\, investigative reports\, handwritten notes\, financial reports\, and correspondence.",Permanent. Retain for 25 year(s),Controlled,
21743,Department of Health and Human Services. Division of Child and Family Services. Beaver Office,Foster parent provider eligibility files,1985-,Alphabetical by client surname,"These files document eligibility requirements for foster parents. They are used by case workers for administrative purposes and to disburse payments made to those foster parents for their services. Information includes eligibility documents\, reference letters\, medical forms\, Bureau of Criminal Identification cards\, release forms\, computer forms\, training documentation\, case worker's notes\, contracts\, home studies\, and licenses.",Retain for 50 year(s) after case is closed,Private,
21726,Park City (Utah). Public Works,School routing maps,undated,,"These records provide school access routes for elementary\, junior high\, and senior high schools for school buses. The routing plans are updated yearly and are transmitted to the local jurisdiction by the school districts. The records include maps\, plans\, routing changes\, safety concerns\, and recommendations.",Retain for 2 year(s),Public,
21791,Department of Workforce Services. Logan Employment Center,Voided medical cards,1997-2019.,Numerical by card number.,"Cards that have been voided initially by the Office of Family Support\, and now The Dept. of Workforce Services\, when overpayments are discovered\, fraud is evident\, or the client has been declared ineligible for benefits.",Retain for 5 year(s),Private,
21721,Park City (Utah). Public Works,Parking meter report card log,1996-,Chronological,"This log shows the type and frequency of repairs for each parking meter. The cards are used for preventive maintenance and to verify parking ticket complaints. They include meter location\, date\, and type of repair.",Retain for 4 year(s),Public,
21770,Department of Health and Human Services. Division of Child and Family Services. Manti Office,Child protective services case files,1985-,Alphabetical by client surname,"These files document determination of child abuse and neglect of children. Child protective service workers use this information to determine whether or not a child is the victim of abuse or neglect. Information includes name\, court actions\, investigations\, family information\, psychiatric and psychological information\, and victim information.",Retain for 100 year(s) after case is closed,Exempt,
21789,Department of Workforce Services. Logan Employment Center,Check issuance case files,1997-2019.,Numerical by check number.,"These are payments to clients receiving benefits from programs offered by the department. These payments are for day care\, subsistence\, child care\, and housing.",Retain for 3 year(s),Private,
21831,Park City (Utah). City Manager,Fire investigation files,1982-,Chronological,"These case files document nonfatal fire investigations. They may include various report forms\, interviews\, photographs\, newspaper clippings\, and other information as necessary to undertake investigation. See also Schedule 27\, Item 11 ""Fatal Fire Investigation Case Files.""",,Protected,
21814,Roy (Utah),Arrest reports,1986-,Numerical by case number,"These are forms used to report arrests made by the police department. They usually include complete information and description of person arrested\, date\, arrest time\, arrest location\, charges\, description of offense\, witnesses\, victims\, suspects\, and name of officer(s) making arrest. Sometimes report is a multi-part form\, with a copy sent to the county jail.",,Private,
21826,Park City (Utah). City Manager,Sign files,1980-,Alphanumeric,"These files document applications for sign permits. These permits allow businesses to identify themselves in a clear and distinct manner under the parameters of the Park City Municipal Code\, Title 12-Sign Code. They contain the application form\, plans detailing the sign with color samples and installation details\, location of sign on the building and a building permit application. A master sign plan is required for multi-tenant buildings\, and each individual tenant is required to obtain a separate permit. Information also includes name of business\, name of business owner\, address of business\, date of application\, application approval or denial and authorizing signature.",,Public,
21839,Salt Lake Community College (Utah). Office of Instructional Support,Administrative records,1977-1988.,None.,"1977 planning and research files (correspondence and computer files); 1983-1985 planning and research budget\, research\, and correspondence files; 1981-1985 planning and research files\, misc. committee files; appraisal files for faculty\, professional\, and classified employees; vocational accreditation manuals 1969-1986; Business Affairs Council 1987-1988; Job Classification and Titles Committee documents and reports.",Permanent. Retain for 1 year(s),Public,
21856,West Jordan (Utah),Dog license records,undated,,"These records document the payment of license fees. They may include owner's name\, breed of dog\, sex\, color\, expiration date of license\, expiration date of rabies vaccine\, dog's name\, indication if dog was neutered or spayed\, license fee\, and date paid.",Retain for 5 year(s),Private,
21916,Utah World's Fair Commission,Medals,1895.,None.,This series contains samples of Medals created to commemorate the Columbian Exposition.,,Public,
20682,Salt Lake City (Utah). Public Library,Leave data files,undated,,These files contain compilations of leave earned and taken. Includes the annual leave compilation card.,Retain for 3 year(s),Private,
20713,Department of Human Services. Division of Child and Family Services. Holladay Office,Substantiated child abuse and neglect reports,1985-1995.,Alphabetical by client surname,"This record series is a case file of reported damage or threatened damage to the physical or emotional health and welfare of a child through neglect or abuse and includes causing non-accidental physical or mental injury\, incest\, sexual abuse\, sexual exploitation\, molestation\, or repeated negligent treatment or maltreatment. Investigations are required upon receipt of a report in an effort to protect the best interest of the children\, offer protective services to prevent harm to the children\, stabilize the home environment\, and preserve family life when possible. Information from Abuse and Neglect Report 741 is put into the Central Register (which is an automated data record on the agencies local data system established by UCA 78-3b-12).__This,series includes the Child Abuse/Neglect Report (Form 741)\, a narration for services\, a listing of the type of services\, a rehabilitative treatment plan\, and all other data collected as a result of an investigation.",Retain for 100 year(s) after case is closed,Controlled,
20693,Salt Lake City (Utah). Public Library,Patron request,undated,,"These are library patron requests. They may be either requests for library materials\, such as requests for materials currently checked out or to add new materials to the library collection\, or they may be requests to use library owned equipment such as computers and listening stations. Materials requests may include library card number\, patron's name\, address\, telephone number\, and signature\, as well as information about the requested library material. Equipment usage requests may additionally include information about the use of computers or other equipment such as date and time used\, Inter-net sites visited\, or terms of use.",Retain for 1 year(s),Private,
20862,Department of Health and Human Services. Division of Child and Family Services. Logan Office,Interstate compact placement home studies case files,1990-,Alphabetical by client surname,"These files document information collected to determine whether or not a family and home are appropriate for the placement of children currently in foster care. If the home is determined to be suitable\, children may be released from the custody of the Division of Child and Family Services to the approved family and home. Information includes criminal background checks\, autobiographies\, physical\, psychiatric\, and psychological examinations\, interviews\, income information\, and home study evaluations.",Retain for 10 year(s) after case is closed,Private,
20854,Department of Health and Human Services. Division of Child and Family Services. Logan Office,Child protection alert files,1990-,Alphabetical by client surname,"These files document alerts generated by all states when they are unable to locate a family who has been charged or when alleged charges have been made against them which may include\, but are not limited to abuse\, assault\, and neglect. When the perpetrators are found\, the requesting agency is notified and action is taken.",Retain for 3 year(s) after case is closed,Public,
20848,Department of Health and Human Services. Division of Child and Family Services. Logan Office,Substitute care subsidy files,1985-,Alphabetical by client surname,"These are requests for financial assistance by adoptive parents. Financial assistance is granted only to provide for the needs of the child. Information includes application and agreement for subsidy\, reason for subsidy\, district number of office where request was made\, family income and expenditures\, and a federal income tax return.",Retain for 5 year(s) after case is closed,Private,
20942,Millard County (Utah). County Recorder,Record book,1856-1866.,,"This book includes a register of brands for Millard County which consists of the name of the person registering the brand\, the brand\, brand size\, brand location\, and the date when recorded. The book also contains a listing for Fillmore City of the block number\, lot number\, and name of owner.",Permanent. Retain for 1 year(s),,
20992,Utah Valley University (Utah),Adverse action files,1967-,"Alphabetical by employee surname, thereunder chronological","Case files and related records created in reviewing an adverse action (disciplinary or non-disciplinary removal\, suspension\, leave without pay\, reduction in force) against the employee. The file includes a copy of the proposed adverse action with supporting papers; statements of witnesses; employee's reply; hearing notices\, reports\, and decisions; reversal of action; and appeal of records\, excluding letters of reprimand.",Retain for 3 year(s),Private,
21014,Weber County (Utah). County Clerk,Claim register,undated,Numerical by claim number.,"This volume lists claims. It includes claim number\, claimant name\, nature of claim\, when filed\, amount of claim\, fund\, when allowed\, amount allowed\, and warrant number.",Permanent. Retain until administrative need ends,Public,
20989,"Department of Natural Resources. Division of Oil, Gas, and Mining. Oil and Gas Conservation",Designation of workover or recompletion reports,1990-,Alphabetical by operator.,"This form documents operators' efforts to enhance production of lower value wells. In so doing\, the operators complete the first step in qualifying for a tax credit administered through the Division of Oil\, Gas\, and Mining\, under authority of the State Tax Commission (UCA 59-5-102) (2004). The form lists operator and well information\, type of work commenced and completed\, operating expenses and division approved expenses\, a list of contractors providing services\, in-kind services\, and the name\, signature\, and title of the operator.",Retain for 7 year(s) after resolution of issue,Public,
21010,Utah State Tax Commission. Auditing Division,Environmental surcharge audits,1990-,Alphabetical by account name.,"These files document the audits of the environmental surcharge fee. The files contain audit reports\, which detail the auditor's findings\, and the supporting workpapers from the audit of a taxpayer. The files include specific tax return information such as copies of returns\, and payments made by the taxpayer. They may also hold federal income tax information. Copies of other taxpayer records may be included as supporting evidence for the audit conclusions. The files contain the audit program outlining the methods and procedures followed during the course of the audit\, and all legal and court documents related to taxpayer appeals.",Retain for 15 year(s),Protected,
21020,Weber County (Utah). County Treasurer,Financial journals,1893-1928.,"Chronological, thereunder alphabetical by fund",These handwritten journals document the financial condition of Weber County. They include the accounting of specific funds (receipts and disbursements) and include a summary of the county's financial status.,,Public,
21030,Utah State Tax Commission. Auditing Division,Withholding tax audits,1973-,Alphabetical by account number,"These files document the audits of withholding taxes. The files contain audit reports\, which detail the auditor's findings\, and the supporting workpapers from the audit of a taxpayer. The files include specific tax return information such as copies of returns\, and payments made by the taxpayer. They may also hold federal income tax information. Copies of other taxpayer records may be included as supporting evidence for the audit conclusions. The files contain the audit program outlining the methods and procedures followed during the course of the audit\, and all legal and court documents related to taxpayer appeals.",Retain for 15 year(s),Protected,
20994,"Department of Natural Resources. Division of Oil, Gas, and Mining. Oil and Gas Conservation",Compliance case files,1990-,Alphabetical by operator name,"These records document oil or gas operators' compliance as identified by state inspectors when they perform well and facility inspections. Upon notification\, operators assume responsibility for responding to and resolving problems. Lack of response may lead to further legal action. The file may contain an inspector's report\, a notice of violation\, phone documentation\, and correspondence between the agency and an operator. The records also document the enforcement actions taken by the Division of Oil\, Gas\, and Mining when a well or facility operator does not respond to an order for compliance and corrective actions taken by operators.",Permanent. Retain until administrative need ends,Private,
21024,Weber County (Utah). Commission for the Poor,Infirmary history charts,1921-1946.,Alphabetical by patient name.,"These are the medical records of indigent persons receiving treatment at the county infirmary. They include the patient's name\, occupation\, citizenship\, birthplace\, parents' names and birthplaces\, church membership\, next of kin's name\, address\, and telephone number\, and description of medical condition\,",,Private,
21027,Utah State Tax Commission. Auditing Division,Special fuel supplier tax audits,ca.1950-,Alphabetical by account name,"These files document the audits of special fuel suppliers' records. The files contain audit reports\, which detail the auditor's findings\, and the supporting workpapers from the audit of a taxpayer. The files include specific tax return information such as copies of returns\, and payments made by the taxpayer. They may also hold federal income tax information. Copies of other taxpayer records may be included as supporting evidence for the audit conclusions. The files contain the audit program outlining the methods and procedures followed during the course of the audit\, and all legal and court documents related to taxpayer appeals.",Retain for 15 year(s),Protected,
21133,Department of Health and Human Services. Division of Child and Family Services. Price Office,Adoption applications denied,1930-,Alphabetical by client surname,"These are denials pertaining to the adoption of children. They indicate the reasons for Child and Family Services' denial of adoption applications. They include a profile summary of the adoptive family which contains parent surname\, religion\, income\, education\, occupations\, and children's names and ages.",Retain for 4 year(s) after case is closed,Private,
21117,Department of Health and Human Services. Division of Child and Family Services. Price Office,Substitute care subsidy files,1985-,Alphabetical by client surname,"These are requests for financial assistance by adoptive parents. Financial assistance is granted only to provide for the needs of the child. Information includes application and agreement for subsidy\, reason for subsidy\, district number of office where request was made\, family income and expenditures\, and a federal income tax return.",Retain for 5 year(s) after case is closed,Private,
18517,Ogden (Utah). City Recorder,Grievance and disciplinary case files,undated,,"These files document the review of grievances and appeals raised by municipal employees\, except EEO complaints. These case files include witnesses' statements\, reports of interviews; and hearings\, examiner's findings\, recommendations and exhibits; and records relating to a reconsideration request.",Retain for 3 year(s),Public,
18477,Department of Workforce Services.$bClearfield East Employment Center,Provider files,1990-2019.,Alphabetical by client surname.,These fiels document services provided for programs offered by the department. Participants are required to meet eligibility requirements outlined by the State of Utah.,Retain for 5 year(s) after case is closed,Private,
18523,Ogden (Utah). City Recorder,Notices of intention,undated,,"The city council shall give ""notice of its intention to make the improvements and to levy assessments to pay all or part of the costs of the improvements"" before a special improvement district is created (UCA 17A-3-305 thru 17A-3-306 (1997)).",Retain for 2 year(s),Public,
18519,Ogden (Utah). City Recorder,Board of Equalization and Review minutes (Special Assessment),undated,,"These are minutes of the Board of Equalization of Review. Before an assessment is levied\, an assessment list shall be prepared designating each parcel of property proposed to be assessed and the amount of the assessment apportioned to the property. Upon completion of the assessment list\, the governing body shall appoint a board consisting of three or more of the members of the governing body or\, at the option of the governing body of any municipality\, consisting of the municipal recorder or a designee\, the municipal engineer or public works director or a designee\, or the municipal attorney or a designee. At each hearing\, the board shall hear arguments from any person who believes to be aggrieved\, including arguments relating to the benefits accruing,to any tract\, block\, lot\, or parcel of property in the district or relating to the amount of the proposed assessment against that tract\, block\, lot\, or parcel. The findings of the report are reviewed and approved by the governing body of the municipality. (UCA 17A-3-317)",Retain permanently,Public,
18542,Department of Health and Human Services. Division of Child and Family Services. Clearfield Office,Adoption home studies,1990-,Alphabetical by surname,"Information collected from prospective adoptive families and assessed by the agency to determine eligibility. Following the assessment of cases\, the department determines either the approval or disapproval of applicants. Information includes home studies\, primary person characteristic forms (Form 1054)\, court documents\, biographies\, reference letters\, work histories\, criminal background checks\, psychiatric and psychological information\, and family records.",Retain for 7 year(s) after case is closed,Private,
18553,Department of Workforce Services.$bClearfield East Employment Center,Check issuance case files,1990-2019.,Numerical by check number.,"These are payments to clients receiving benefits from programs offered by the department. These payments are for day care\, subsistence\, child care\, and housing.",Retain for 3 year(s) after case is closed,Private,
18525,Ogden (Utah). City Recorder,Subdivision approval files,undated,,These case files document the developmental history of subdivision plans submitted to the Planning Commission for compliance review with applicable development ordinances and standards. This includes those that are considered lot/splits (subdivisions smaller than five lots).,Retain permanently,Public,
18552,Department of Workforce Services.$bClearfield East Employment Center,Family day care licensing files,1990-2019.,"Alphabetical by surname, thereunder chronological by year.","These are licensing histories of family day care providers. Family day care licensors create these records and use them to complete background reports and histories of providers. These files are also used when a provider case is reopened initially by the Department of Human Services\, Office of Family Support\, now The Dept. of Workforce Services.",Retain for 8 year(s) after case is closed,Private,
18649,North Ogden (Utah),Business license files,undated,,"These files contain information on all business licenses issued in the municipality. All businesses are required to be licensed before conducting business within municipal boundaries. They contain the application\, proof of payment\, and approval forms from regulatory departments (e.g.\, fire\, police\, health).",Retain for 3 year(s) after expiration of permit or license,Public,
18651,North Ogden (Utah),Building permits,undated,,"These permits are issued as official building authorization for a variety of actions (construction\, demolition\, the installation of plumbing\, electrical or mechanical equipment\, and the placement of barricades). They contain inspection requests\, inspection reports\, certificates of occupancy\, and any pertinent information relating to the project. They may also contain water source\, sewer system\, flood plain\, and tank certificates.",Retain permanently,Public,
18660,North Ogden (Utah),Community development block grant files,undated,,"This is the original application and final report for projects funded under Community Development and Block Grant (CDBG) funds. These projects include both direct grants and regrants. Under the federal guidelines\, agencies are required ""to maintain records in sufficient detail to demonstrate compliance with the provisions"" concerning affirmative action\, labor\, and environmental standards (24 CFR 570.611(f) (1992)).",Retain permanently,Public,
18709,"Southwest Behavioral Health Center (St. George, Utah)",Payee accounts,1993-,"Alphabetical by client surname, thereunder chronological","These records document the management of funds for clients under the case management or clubhouse programs. The Southwest Center is designated the legal payee for specified clients by the Social Security or Veterans Administrations. Services provided include the depositing of benefit checks and disbursing checks to pay vendors for client's food\, housing\, and other needs. These services are accomplished through regular checking and/or savings accounts established at a local credit union. The records include bank statements\, copies of checks\, deposit receipts\, financial reports\, check request forms and budget sheets.",Retain for 4 year(s),Private,
18721,Duchesne County (Utah). County Auditor,Tax sale minutes,1990-,Chronological,"These are the minutes of the actual sale of real property at tax sales. Includes the date\, time and place of sale\, names of persons conducting the sale\, description of proceedings\, listing of properties sold\, amount of taxes owed\, purchase price\, and name(s) of purchaser. Along with minutes\, this series includes certified mail certificates and other documents related to the tax sale process.",Retain permanently,Public,
18754,Ogden (Utah). City Recorder,Disclosure of Private Business Interest statements,1980-,Numerical by file and document number,"These records are legal/disclosure forms and council disclosure forms used by elected or appointed municipal officials to disclose any actual or potential conflict of interest in accordance with UCA 10-3-1302 through 10-3-1312 (1995) (Municipal Officers' and Employees' Ethics Act). The disclosures are made to the mayor. Includes personal benefits\, special privileges or compensation received for assisting any person or business in transactions involving the city; disclosure of any officer\, director\, or agent employee of a substantial interest in a business entity regulated by or doing business with the city; and any personal interest or investment which creates a conflict between public duties and personal interest.",Retain for 7 year(s) after separation,Public,
18650,North Ogden (Utah),Legal opinions,undated,,"These are the formal legal opinions written by city attorneys in response to requests received from various municipal departments in the course of municipal business. They are necessary to maintain consistency of opinion in related matters. They show date of opinion\, advice or opinion\, and name of requesting office or department.",Retain permanently,Public,
18716,Sandy (Utah). City Attorney,Attorney's office records,undated,,"These case files document significant civil court cases in which the municipality is a party or represents the interests of the State of Utah. They include case number\, plaintiff\, defendant\, nature of case\, attorney's notes\, related correspondence\, and final verdict. This information is largely duplicated in court files and could be weeded after the case is closed.",Retain for 10 year(s),Protected,
18662,North Ogden (Utah),Owner project files,undated,,These project files document both successful and unsuccessful negotiations and ongoing agreements for the purchase of property for redevelopment projects. The files include copies of agreements and related correspondence.,Retain for 4 year(s) after end of project or program,Public,
18748,Ogden (Utah). City Recorder,Executive orders/administrative orders,1992-,Numerical by file and document number,"These are formal statements of a decision\, or expression of opinion put before or adopted by the city council. They may perform the same function as an ordinance. Resolutions may include the following: establishing water and sewer rates\, charges for garbage collection and fees charged for municipal services\, establishing policies and guidelines\, and regulating the use and operation of municipal property (UCA 10-3-717 (1997)).",Retain permanently,Public,
18781,North Ogden (Utah),Animal master report cards,undated,,"These cards are completed for each animal brought to the animal shelter. They may contain the following information: date brought in; assigned pen number; tag number; owner's name\, address\, and telephone number; location of pickup\, type of animal\, breed\, sex and color; reason animal impounded and other information related to adoption or disposal.",Retain for 5 year(s),Public,
18774,North Ogden (Utah),Travel reimbursement request,undated,,,Retain for 3 year(s),Public,
18790,Ogden-Weber Applied Technology College (Utah),Student files,1970-2017.,Alphabetical by student surname.,"These records document students enrolled in the Ogden-Weber Applied Technology Center. The initial file is created by the registrar\, and then is added to by other sections of the school as the students complete their course requirements. Information includes enrollment applications\, aptitude test results\, occupational training outlines which define student curriculum\, class schedules\, release/certification forms which provide the student's signature verifying authenticity and permission to release information\, student training record (STR)\, status of course of study (level\, hours\, completions\, and grade)\, official and unofficial transcripts\, and demographic information. Records may also include withdrawal documents\, leave of absence\, schedule change form\, employment placement forms\, tuition receipts\, sponsor vouchers\, medical information\, and certificates of program completion.",Retain for 5 year(s) after final action,Exempt,
18818,Department of Health and Human Services. Division of Child and Family Services. Richfield Office,Adoption applications denied,1985-,Alphabetical by client surname.,"These are denials pertaining to the adoption of children. They indicate the reasons for Child and Family Services' denial of adoption applications. They include a profile summary of the adoptive family which contains parent surname\, religion\, income\, education\, occupations\, and children's names and ages.",Retain for 4 year(s) after case is closed,Controlled,
18824,Department of Health and Human Services. Division of Child and Family Services. Richfield Office,Foster parent provider eligibility files,1985-,Alphabetical by client surname,"These files document eligibility requirements for foster parents. They are used by case workers for administrative purposes and to disburse payments made to those foster parents for their services. Information includes eligibility documents\, reference letters\, medical forms\, Bureau of Criminal Identification cards\, release forms\, computer forms\, training documentation\, case worker's notes\, contracts\, home studies\, and licenses.",Retain for 50 year(s) after case is closed,Private,
18907,Salt Lake County (Utah). Division of Business Licensing,Approved identification cards weekly list,1975.,Alphabetical,"This is a listing of identification cards approved by the Board of County Commissioners during regular meetings. It is used for staff reference purposes only. The listing includes name\, address\, and information about job position.",,Public,
18924,Iron County (Utah). County Clerk,Election register,1891.,none,"Booklet containing an alphabetized list of registered voters in Kanarra Precinct\, Iron County\, file June 30\, 1891 by the county clerk. The initial pages also contain letters and poetry by the registration officer and others.",,Public,
18919,Department of Transportation. Project Development Division. Roadway Design Section,Traffic design and traffic signals,1957-1983.,Chronological.,These are drawing for new traffic patterns.,,Public,2 microfilm reels
18959,North Ogden (Utah),Vehicle maintenance records,undated,,"These are daily maintenance records on all municipal vehicles. They are used to provide a maintenance history and include work order number\, dates\, maintenance performed\, mileage of vehicle\, problem type\, driver's name\, and action taken.",Retain for 3 year(s) after disposition of asset,Public,
18967,North Ogden (Utah),Personal injury files,undated,,"These files contain forms\, correspondence and related medical and investigatory records relating to on-the-job injuries\, whether or not a claim for compensation was made. They exclude copies filed in the Personnel files and those submitted to the Utah Industrial Commission.",Retain for 5 year(s),Private,
18961,North Ogden (Utah),Leave application files,undated,,"These are applications for leave\, and supporting papers relating to request for\, and the approval of\, taking leave time (vacation\, sick\, etc.).",Retain for 3 year(s),Private,
19025,Piute County (Utah). County Clerk,Official election registers,1929; 1943; 1948.,"Chronological, thereunder alphabetical by surname","These registers document registered voters in Circleville and Junction. They include year\, registration date\, voter's name\, and voting number",,Public,
18917,Department of Transportation. Project Development Division. Roadway Design Section,Roadway design correspondence,1965-1979.,,,,,28 microfilm reels
18962,North Ogden (Utah),Retirement records,undated,,These are reports and register control documents relating to an employee's retirement.,Retain for 3 year(s),Private,
21219,Salt Lake Community College (Utah),Drug test (negative results),1990-,Alphabetical by surname,"Records of employee drug or alcohol tests\, the results of which were found to be negative. Information may include the identity of the person performing the test\, and date and location of the test.",Retain for 1 year(s),Private,
21112,Apprenticeship Council,Correspondence,1982.,None.,"Business-related correspondence which provide unique information about agency functions\, policies\, procedures\, or programs. These records document material discussions and decisions made regarding all agency interests\, and may originate on paper\, electronic mail\, or other media. This correspondence is filed separately from program case files\, and project files.",,Public,
21186,Ogden (Utah). Fire Department,Dispatch tape recordings,undated,,These are twenty-four hour tape recordings of incoming and outgoing telephone or radio calls made from and to the dispatch office. They are used to document the actions of dispatch personnel and public safety officers. The tapes are rotated on a regular basis and portions of the tapes concerning questionable cases are transferred to cassette tapes.,Retain for 30 day(s),Public,
21136,Department of Health and Human Services. Division of Child and Family Services. Price Office,Child protection alert files,1985-,Alphabetical by client surname,"These files document alerts generated by all states when they are unable to locate a family who has been charged or when alleged charges have been made against them which may include\, but are not limited to abuse\, assault\, and neglect. When the perpetrators are found\, the requesting agency is notified and action is taken.",Retain for 3 year(s) after case is closed,Public,
22499,Marriott-Slaterville (Utah),Complaint files,1999-,Chronological,"These files document complaints received and how they were responded to by the department (e.g.\, streets\, sanitation\, traffic signals). They include name and address of complainant\, date received\, description of problem\, and action taken.",Retain for 2 year(s),Public,
22520,Uintah County (Utah). County Recorder,Oil and gas leases,1924-,Chronological,"This series contains oil and gas leases with information pertaining to agreements\, names of lessors and lessees\, dates\, legal description\, etc.",Retain permanently,Public,1 microfilm reel
22577,Department of Human Services. Office of Liability Management,Consumer hearing panel case files,1996.,Alphabetical by surname,"Records of hearings conducted as part of the regulatory process and hearings on proposed rules and changes; they may be maintained with related information including meeting notices\, proofs of publications\, meeting minutes\, and the conclusions reached. UCA 52-4-200 (2009) requires that written minutes be kept of all open meetings. May include audio and video recordings.",,Private,
22566,Wellington (Utah),Billing adjustment records,1985-,Chronological,"These records document adjustments made in utility billings for debit\, credits\, refunds\, returned checks and abatements. They include customer's name and address\, type of adjustments and justification\, total amount changed\, and authorizing signatures. It is a computer generated record.",Retain for 3 year(s),Public,
22561,Treasurer,Time and attendance reports,1969-,Chronological by year Alphabetical by name,"State employee time sheets\, including flextime attendance reports\, supplemental time and attendance records (such as sign-in/sign-out sheets)\, and work reports that are used for time accounting under flextime systems.",Retain for 3 year(s),Public,
22565,Department of Health. Division of Medicaid and Health Financing. Bureau of Authorization and Community Based Services,Medicaid client transportation requests,1990-,Alphabetical by name,"This record series documents requests from Medicaid clients for transportation to health care providers for medical needs. Information includes name of Medicaid client\, date of transport to health care provider\, type of treatment received\, vehicle used\, location of treatment\, and Medicaid authorization.",Retain for 8 year(s),Private,
22580,Department of Health and Human Services. Office of Recovery Services,Recovery Services client case files (Ogden Office),1975-2023.,Alphabetical by client surname,"These files document case history files kept on persons from whom Recovery Services is attempting to collect money. Information may include divorce decree\, case log\, document referral\, computation of arrearages\, notice of payment due\, correspondence regarding the whereabouts of the obligor\, request for refund\, referral for duty of support and paternity action\, intake sheet\, client's responsibility\, affidavit\, assignment of collection of support payment\, cancelled checks\, transmittals\, court order revoking probation\, subpoena\, summons\, unable to locate return\, Attorney General referral for legal action to recover an overpayment\, check loss affidavit\, waiver of rights\, statement from receiver admitting overpayment\, referral to computer\, intake/locate\, attorney referral for secondary action\, close/suspend notice\, and a location worksheet summary. 45 CFR 205.50 (2004)\, prohibits disclosure of information about applicants and recipients of public assistance and child support services. Also\,,45 CFR 303.70 (2004)\, requires that information obtained from federal parent locater services is private.",Retain for 4 year(s) after case is closed,Private,
22604,Bureau of Aids Prevention and Control,Tuberculosis clinic HIV seroprevalence survey,1988-1991.,"Chronological by year, thereunder numerical by survey number.","This record series consists of data collected to determine HIV seroprevalence and trends of infection amoung tuberculosis clinic clients. The following data are collected on each form: project area and site number; quarter and year of testing; state\, county and zip codes of client's residence; client's gender\, age group\, race/ethnicity\, clinical status\, and country of origin; whether a tuberculosis culture was obtained and it's results; and the clients HIV risk exposure.",,Exempt,
22596,Public Service Commission,Utah Relay Service statistical reports,1988-1999.,Chronological by year,"These records document the yearly volume of telephone calls through the Deaf Relay Center via telecommunications devices for the deaf (TDDs)\, teletypewriter\, or text telephone\, all commonly referred to as TTYs. Records include the Work Stations Daily Report which lists the operators' names\, shifts\, and telephones to which they were assigned; and the Split/SkillSummary which shows averages for telephone calls including talk time.",,Public,
22605,Bureau of HIV/AIDS,Drug treatment center HIV seroprevalence survey,1988-1996.,"Chronological by year and quarter, thereunder numerical by survey number","This record series consists of data collected to determine HIV seroprevalence and trends of HIV infection in the injection drug using population. A drug treatment center seroprevalence survey form is completed for each client. The following data is collected on each form: survey number; project area and site numbers\, quarter and year of testing; client's state\, county and zip code of residence; client's gender\, age group\, race/ethnicity\,and sexual orientation; whether a blood sample was obtained; treatment modality; whether the client had preferential admission to treatment; whether the client was previously admitted during the survey period; whether the client injected drugs since 1978\, or the past year; and drugs injected or used by other methods.",,Exempt,
22628,Department of Corrections,Risk Management Records,1974-,Alphabetical by employee surname,"Case files for Department of Corrections employee related Risk Management investigations. May include accident reports\, statements from the employee\, medical records\, etc.",,Protected,
22673,Granite School District (Utah). Garfield Elementary School,Student attendance rolls,1913-1956.,"Chronological, thereunder alphabetical by teacher's name","These are the class rolls maintained by each teacher. These records document the students of Garfield Elementary located in the mining community of Garfield\, west of Magna. The school opened its doors in 1907\, moved into a new building in 1914\, and closed its doors in 1956. The rolls are used to record student attendance. These rolls include year\, teacher's name\, students' names\, home addresses\, birthdates\, parents' names\, attendance\, and grades.",,Exempt,
22674,Granite School District (Utah). Boone Elementary School,Student attendance rolls,1925-1953.,"Chronological, thereunder alphabetical by teacher's name","These are the class rolls maintained by each teacher. They are used to record student attendance. These rolls include year\, teacher's name\, student's name\, address\, birthdate\, parent's name\, attendance\, and grades.",,Exempt,
22721,Department of Workforce Services. Castle Dale Employment Center,Medical excess payment record,1997-2019.,Chronological by year.,These are overpayments for medical expenses incurred by clients through the medicaid program. The Office of Recovery Services maintains the original paperwork on excessive payments and is responsible for collecting overpayments from clients. The Office of Family Support is notified by Recovery Services when action is pending on a collection matter.,Retain for 3 year(s),Private,
22755,Park City (Utah). City Attorney,Litigation files,1993-,Chronological,"These files document lawsuits filed against the Redevelopment Agency concerning redevelopment projects. They contain related correspondence\, research materials\, copies of all official filings (complaints\, answers\, judgements\, etc.)\, copies of depositions\, and attorneys' notes. Usually the city attorney maintains the record copy of all lawsuits.",Permanent. Retain until administrative need ends,Protected,
22771,Park City (Utah). Municipal Athletic Recreation Center (MARC) and Recreation,Statements of unreturned materials,1995-,Chronological,"These are records of all library materials checked out from the library system. They may be automated or manual systems. The information includes the item title\, identification number (barcode number)\, date item due\, patron name and library card number.",Retain until final action,Private,
22735,Park City (Utah). City Manager,Government records access and management act (GRAMA) state appeals case files,1990-,Chronological,"These case files document appeals for access of municipal records to the State Records Committee in compliance with the provisions of the Government Records Access and Management Act (GRAMA) (UCA 63-2-701(1)(c); 63-2-403 (1997)). These case files include copies of the access request and denial forms\, the appeal\, research notes\, statements\, State Records Committee's order\, and any other documentation concerning the appeals process.",Retain for 2 year(s),Public,
22754,Park City (Utah). City Manager,Housing and urban development historical properties grant files,1985-,Chronological,"These files document the granting of Housing and Urban Development (HUD) funds for the rehabilitation of homes. These granted fund projects deal with historic preservation\, employment survey and environmental review. These files include copies of the plan\, copies of the original grant\, final report\, resolution\, copies of council minutes\, and related correspondence (24 CFR 58 (1993)).",Permanent. Retain until administrative need ends,Public,
22757,Park City (Utah). City Manager,Preliminary plan reports,1980-,Alphabetical,"These are reports required to be completed by the agency on proposed projects. The agency ""may select one or more project areas comprising all or part of the proposed survey area and formulate a preliminary plan for the redevelopment or economic development of each project area in cooperation with the planning commission of the community"" (UCA 17A-2-1206) (1997)). The plans must include a description of the boundaries of the project area containing a ""general statement on land uses\, layout of principle streets\, population densities and building intensities and standards proposed as the basis for the development of the project area."" The plans must also show how the ""purposes of the act would be attained by such redevelopment"" and ""shows how redevelopment conforms to the master or general community plan"" (UCA 17A-2-1207 (1997)).",Permanent. Retain until administrative need ends,Public,
22783,Park City (Utah). Municipal Athletic Recreation Center (MARC) and Recreation,Holding catalog,1987-,Numerical,"This catalog serves as a finding aid for library users in locating library materials currently in library collection. Manual card catalogs have been replaced in many libraries with on-line catalogs. These catalogs are constantly being updated as materials are added and withdrawn. The information includes call number\, author\, title\, publisher\, number of copies\, date\, and subject headings. Computer catalogs also include number and status of copies (on shelf\, checked out\, and date due).",Retain until final action,Public,
22791,Park City (Utah). Municipal Athletic Recreation Center (MARC) and Recreation,State library annual report,1998-,Chronological,"This is an annual report required by UCA 9-7-211 (1997) to be submitted by ""all municipal\, city\, county\, and public school libraries"" to the state librarian. It reports ""on the condition and affairs of the library as required by the State Library Board."" The State Library retains the record copy of these reports permanently.",Retain for 1 year(s),Public,
22760,Park City (Utah). Public Works,Street cleaning records,1983-,Chronological,"These files document all street cleaning projects. They include reports\, logs or similar records documenting street cleaning operations.",Retain for 1 year(s),Public,
22768,Park City (Utah). Municipal Athletic Recreation Center (MARC) and Recreation,Lost library materials and refund receipts,1983-,Chronological,"These are receipts issued by the library when a patron pays for lost library materials. They are used to verify payment and if the book is located a refund will be granted. These receipts also serve as a backup record to verify payment if a question arises. The receipts include the patron name and identification number (barcode number)\, library materials' titles\, amount paid and date.",Retain for 3 year(s),Private,
22787,Park City (Utah). Municipal Athletic Recreation Center (MARC) and Recreation,Patron assistance publications,1997-,Alphabetical,These publications are booklists and other patron assistance guides created by library staff members. They are used to aid library patrons in locating library materials and to assist in using the library. The information contained in these publications vary but all include the library name and location.,Permanent. Retain until administrative need ends,Public,
22837,Department of Human Services. Division of Child and Family Services. South County/Spanish Fork Office,Interstate compact placement home studies case files,1990-2010.,Alphabetical by client surname,"These files document information collected to determine whether or not a family and home are appropriate for the placement of children currently in foster care. If the home is determined to be suitable\, children may be released from the custody of the Division of Child and Family Services to the approved family and home. Information includes criminal background checks\, autobiographies\, physical\, psychiatric\, and psychological examinations\, interviews\, income information\, and home study evaluations.",Retain for 10 year(s),Private,
22805,Dept. of Adult Parole and Adult Probation,Charts,1920-1960.,None.,"Records detailing an organization\, which could include charts\, functional statements\, reorganization studies. Also administrative maps that show regional boundaries and headquarters of decentralized agencies or that show the geographic extent or limits of an agency's programs and projects.",,Public,
22850,Cache County (Utah). Greenville School District,Treasurer's book,1891-1905.,Chronological,"This account book documents the district's receipts and expenditures. The entries are recorded by the district's clerk. The book includes date\, district fund\, warrant number\, amount for each warrant\, totals\, name of person receiving payment\, and payment's purpose.",,Public,1 microfilm reel
22861,Cache County (Utah). Newton School District,Account books,1892-1908.,Chronological,"This account book documents the Newton School District's accounts. It is a listing of monies received and an itemized list of disbursements. The book includes date\, district fund\, warrant number\, amount for each warrant\, totals\, name of person receiving payment\, and payment's purpose. Annual reports follow each recorded year.",,Public,1 microfilm reel
22869,Cache County (Utah). Paradise School District,Trustee's account book,1901-1908.,Chronological,"This account book documents the district's receipts and disbursements. While its creator is not clearly identified\, it appears to represent the Paradise School District. The book includes date\, district fund\, warrant number\, amount for each warrant\, totals\, name of person receiving payment\, and payment's purpose.",,Public,1 microfilm reel
22847,Weber County (Utah). County Auditor,Abatement application files,1990-,"Chronological, thereunder numerical by application number","These records are used for granting exemption of property taxes for disability\, aged\, veteran status or extreme hardship. These files contain application forms (form TC-40CY County application indigent abatement and circuit breaker application) completed by taxpayers requesting exemption of property tax. Includes applicant's name\, address\, birth date\, age\, social security number; property serial number; name of county; a series of questions concerning financial situations; numbers of acres; computation of household income; the notarized signatures of applicant and applicant's spouse; all necessary supporting documentation; and action taken.",Retain for 6 year(s),Private,
22878,Cache County (Utah). Smithfield School District,Trustee account book,ca. 1900-1908.,Chronological,"This account book documents the district's receipts and disbursements. Only the 1907-1908 entries are dated. The year's entries area are totaled by fund on separate pages. The last entered page is a statement of financial standing in the district\, showing a $348 debt. The book includes date\, district fund\, warrant number\, amount for each warrant\, totals\, name of person receiving payment\, and payment's purpose.",,Public,1 microfilm reel
22888,Cache County (Utah). School Superintendent,Clerk's fee book and school land receipts,1896-1899.,Chronological,"This is a record of receipts issued for fees collected by the county clerk. It includes undated receipts\, and receipts for university lands (1896-1899)\, lease payments (1893)\, payments on the Thatcher Bank account\, and checks issued for 1894.",,Public,1 microfilm reel
22916,Carbon County (Utah). County Auditor,Property tax exemption records,ca. 1970-,"Alphabetical by exemption type, thereunder alphabetical by name of person receiving exemption","These records are used for granting exemption of property taxes for disability\, aged\, veteran status or extreme hardship. The actual numbers and types of abatements vary according to size of the auditor's office. These files contain application forms completed by taxpayers requesting exemption of property tax. Includes applicant's name\, address\, birth date\, age\, social security number; property serial number; name of county; a series of questions concerning financial situations; numbers of acres; computation of household income; the notarized signatures of applicant and applicant's spouse; all necessary supporting documentation; and action taken. Since abatement records are historically valuable\, the retention of these records is dependent upon which records are created by the office.",Retain permanently,Private,
22930,Department of Publicity and Industrial Development,Disbursement registers,1943-1947.,Chronological,"This series contains disbursement registers from the Department of Publicity and Industrial Development with accounting information pertaining to accounts receivable\, salaries\, travel\, printing\, binding\, advertising\, minerals\, mining\, metals\, water\, photography\, roads\, administration\, etc.",,Public,
22939,Orem (Utah). Administrative Services,Monthly/bi-monthly/annual meter books,1983-,Chronological by month,"These books record the readings of customer's water\, sewer or electric meters by municipal employees. They are used for billing purposes. The books include name of employee reading meter\, meter readings\, date read\, account number\, billing code\, final reading\, reasons for turnoff\, if meter was pulled or reinstalled\, and meter charges.",Retain for 3 year(s),Public,
22949,Department of Health. Bureau of Communicable Disease Control,University of Utah billing statements,1992-,"Chronological by year, thereunder chronological by month","This record series consists of payments made with federal grant money to the University of Utah\, Department of Pharmacy Services\, for medication received and used by HIV/AIDS clients receiving services from the Department of Health. The files contain correspondence\, phone logs\, patient names\, medication received\, and billing statements.",Retain for 7 year(s),Private,
22938,Orem (Utah). Administrative Services,Monthly/bi-monthly/annual meter reports,1983-,Chronological by month,"These books record the readings of customer's water\, sewer or electric meters by municipal employees. They are used for billing purposes. The books include name of employee reading meter\, meter readings\, date read\, account number\, billing code\, final reading\, reasons for turnoff\, if meter was pulled or reinstalled\, and meter charges.",Retain for 3 year(s),Public,
22992,Clearfield (Utah). Clearfield Police Department,Traffic citations,1997-,Alphabetical by name,"This is a copy of a citation issued by the police to drivers violating motor vehicle and traffic laws. It usually includes date\, time\, location of violation\, vehicle's license number\, violation code\, officer's name\, and signature of person receiving citation.",Retain for 2 year(s),Public,
23045,Commission for the New York World's Fair (1939-1940),Correspondence,1939.,Chronological.,"This series contains correspondence\, lists of committee members\, reception lists\, etc. for the observance of Utah Day at the New York World's Fair.",,Public,
22252,Sevier County (Utah). County Recorder,Medical registry,1883-1922.,Chronological,This series contain handwritten copies of certificates filed with the state and recorded with the county recorder providing information about who could practice medicine and dentistry.,,Public,1 microfilm reel
22293,Cornish (Utah),Business license files,1937-,Alphabetical by name of business,"These files contain information on all business licenses issued in the municipality. All businesses are required to be licensed before conducting business within municipal boundaries. They contain the application\, proof of payment\, and approval forms from regulatory departments (e.g.\, fire\, police\, health).",Retain for 3 year(s) after expiration of permit or license,Public,
22296,Cornish (Utah),Election canvasses,1973-,Chronological by election year,"They are the official canvass of primary\, municipal\, or special elections. They contain a tabulation of votes cast by combined election districts. They include the date\, office\, names of candidates\, number of votes\, and totals.",Retain permanently,Public,
22340,Weber County (Utah). County Auditor,Adopted annual budgets,1980; 1989.,Chronological.,,Permanent. Retain for 1 year(s),,
22321,Department of Administrative Services. Sports Authority,Contracts and user agreements,1993-1999.,Alphabetical by name.,"These agreements are vendor contracts which document purhases over $2000\, as specified by state purchasing policies and procedures. Information include names\, dates\, items and services purchased\, and monetary amounts. User agreements document the terms users of park facilities are required to abide by\, along with proof of insurance. Information includes names\, dates\, insurance carriers\, and signatures.",,Public,
22334,Bountiful (Utah). Justice of the Peace,Justice dockets,1927-1929.,Chronological,"This docket documents cases heard by the justice of the peace court. This preprinted book contains handwritten descriptions of misdemeanor cases. They include name of the justice court judge\, names of plaintiff and defendant\, charge\, date case heard\, summary of case\, decision\, fines\, and justice of peace signature.",,Public,
22353,Weber County (Utah). Board of Equalization,Abatement decision books,1946-1962.,"Alphabetical by first letter of surname, thereunder chronological by decision date","These books document the abatement decisions of the Board of Equalization. The county commission serves as the Board of Equalization to determine tax relief (i.e.\, indigent\, the aged\, disabled\, and veterans). These books include year\, date approved\, abatement serial number\, name of person receiving the abatement\, and percentage of tax relief granted.",,Public,
22363,River Heights (Utah),City resolutions,1950-,Chronological by year,"These are formal statements of a decision\, or expression of opinion put before or adopted by the city council. They may perform the same function as an ordinance. Resolutions may include the following: establishing water and sewer rates\, charges for garbage collection and fees charged for municipal services\, establishing policies and guidelines\, and regulating the use and operation of municipal property (UCA 10-3-717 (1997)).",Permanent. Retain until administrative need ends,Public,1 microfilm reel
22395,Pickleville (Utah),Audit reports,1956-1979.,Chronological,"These are reports prepared by external auditors examining and verifying the municipality's financial activities for the year. ""The audit required for any fiscal year shall be completed within six calendar months after the close of the fiscal year"" (UCA 51-2-2 (1997)). The audit is required to include ""the financial statements; the auditor's opinion on the financial statements; a statement by the auditor expressing positive assurance of compliance with state fiscal laws identified by the state auditor; a copy of the auditor's letter to management that identified any material weaknesses in internal controls discovered by the auditor\, and other financial issues related to the expenditure of funds received from federal\, state\, or local governments to be considered by management; and management's response to the specific recommendations"" (UCA 51-2-3(1)(a) (1997)).",,Public,1 microfilm reel
22424,Marriott-Slaterville (Utah),City scrapbooks,1999-,Chronological,"These are a chronological record of the activities of the municipality or individual municipal departments. They include photographs\, newspaper clippings\, flyers\, program notes\, brochures\, and other items pertaining to city activities and actions and reactions of the municipality's citizens.",Permanent. Retain until administrative need ends,Public,
22453,Marriott-Slaterville (Utah),Beer license application files,1999-,Chronological,"These files contain completed applications to obtain licenses for selling beer within municipal boundaries per local ordinances. Applicants are also required to file a cash or corporate bond ""conditioned upon the licensee's faithful compliance"" (UCA 32A-10-205(2) (1997)).",Retain for 3 year(s),Public,
22469,Marriott-Slaterville (Utah),Enforcement case files,1999-,Chronological,These case files document housing and zoning complaints. They are used to document municipal actions concerning the complaints and for reference purposes. They are arranged by address or name of complainant.,Retain for 5 year(s) after case is closed,Public,
22406,Logan School District (Utah),Administrative records,1876; 1885-1890; 1901-1931; 1941-1944.,None,"These records document the development of the Logan City School District. They contain various types of records\, but consist largely of records documenting the purchase of property (e.g.\, contracts\, agreements\, deeds\, warranty deeds) and the bidding process for the construction of school buildings. They also include correspondence (i.e.\, an 1876 letter from a teacher complaining on not getting paid); information on school board members (i.e.\, oaths of office); school census statistics (1922); annual financial reports (1886-1890\, 1917-1924); workman's compensation policies (1931); etc.",,Public,
22448,Marriott-Slaterville (Utah),Annual financial reports,1999-,Chronological,"These are statistical reports on the financial affairs of the entire municipality. ""Within 180 days after the close of each fiscal year the city recorder or other delegated person shall present to the governing body an annual financial report prepared in conformity with generally accepted accounting principles\, as prescribed in the Uniform Accounting Manual for Utah cities (UCA 10-6-150 (1997)). ""Copies of the annual financial report....shall be filed with the state auditor and shall be filed as a public document in the office of the city recorder"" (UCA 10-6-150 (1997)).",Permanent. Retain until administrative need ends,Public,
22411,Department of Health. Division of Medicaid and Health Financing. Bureau of Authorization and Community Based Services,Medicaid emergency services files,1990-,Alphabetical by name.,"These records document claims submitted to the Health Department\, for the emergency medical treatment of Medicaid recipients\, by hospitals\, clinics\, and doctors' offices. The files contain request letters generated by the health care provider\, accompanying documentation and the agency response. Information includes name of patient\, Medicaid identification number\, date of treatment\, location of treatment\, diagnosis\, and approval/disapproval status of the claim.",Retain for 7 year(s),Private,
22456,Marriott-Slaterville (Utah),Income tax exemptions and withholding files,1999-,Chronological,"These files contain forms for individual employee's exemptions and withholding taxes. Includes withholding tax exemption certificates\, such as IRS form W-4 and similar tax exemption forms.",Retain for 3 year(s) after separation,Private,
22472,Marriott-Slaterville (Utah),Appointment files,1999-,Chronological,"These files document the appointment of persons to advisory boards and committees established by the City Council or Mayor\, usually by resolution\, or policy and procedure. These files may include letters of recommendation\, letters of appointment\, resumes\, and related correspondence.",Permanent. Retain for 1 year(s) after separation,Public,
22505,Marriott-Slaterville (Utah),Interlocal agreements,1999-,Chronological,"These are agreements between the county and municipalities within the county to provide public works services. They include date\, city's name\, provisions of the agreement\, payments to be made\, and signatures of the city and county representatives.",Retain for 6 year(s) after expiration of contractual agreement,Public,
22493,Marriott-Slaterville (Utah),Rezoning records,1999-,Chronological,"These files document applications to rezone property within the municipality. They contain the original application\, review forms\, maps of areas involved\, investigative reports\, copies of planning commission minutes\, notice of hearings\, copies of ordinances\, copies of city council minutes.",Permanent. Retain until administrative need ends,Public,
22492,Marriott-Slaterville (Utah),Planning studies and reports,1999-,Chronological,"These are research based reports completed in-house or by outside consultants on specific planning problems or conditions. They may be adopted as an amendment to the master plan. These reports provide needed information on specific issues (i.e.\, housing needs\, transportation\, geologic concerns). These reports may include recommendations and may be an extension of the master plan.",Permanent. Retain until administrative need ends,Public,
22602,Bureau of HIV/AIDS,Prisoner HIV seroprevalence counseling and testing report form,1989-1998.,"Chronological by year, thereunder numerical by form identification number","This record series consists of data collected to determine HIV seroprevalence and trends of HIV infection in the Utah prison population. UCA 26-6-19 requires all prisoners since 1989 to be tested for HIV infection. From 1989 to 1998\, an HIV counseling and testing form was completed and submitted to the Bureau of HIV/AIDS\, Tuberculosis Control and Refugee Health for each prisoner tested. The forms contain the following information: form identification number; project area code; site type and number; pre-test counselor number; date of prisoner's visit (testing date); prisoner's gender\, race/ethnicity\, health insurance provider type\, age\, state\, county and zip code of residence; prisoner identification number; client test type (anonymous or confidential); reason for not testing; test result; whether the prisoner was post-test counseled; date of post-test counseling; and post-test counselor.",,Exempt,
22582,Department of Health and Human Services. Office of Recovery Services,Recovery Services client case files (Richfield Office),1975-2023.,Alphabetical by client surname,"These files document case history files kept on persons from whom Recovery Services is attempting to collect money. Information may include divorce decree\, case log\, document referral\, computation of arrearages\, notice of payment due\, correspondence regarding the whereabouts of the obligor\, request for refund\, referral for duty of support and paternity action\, intake sheet\, client's responsibility\, affidavit\, assignment of collection of support payment\, cancelled checks\, transmittals\, court order revoking probation\, subpoena\, summons\, unable to locate return\, Attorney General referral for legal action to recover an overpayment\, check loss affidavit\, waiver of rights\, statement from receiver admitting overpayment\, referral to computer\, intake/locate\, attorney referral for secondary action\, close/suspend notice\, and a location worksheet summary. 45 CFR 205.50 (2004)\, prohibits disclosure of information about applicants and recipients of public assistance and child support services. Also\,,45 CFR 303.70 (2004)\, requires that information obtained from federal parent locater services is private.",Retain for 4 year(s) after case is closed,Private,
22606,Bureau of Aids Prevention and Control,Sexually transmitted disease clinic HIV seroprevalence survey,1988-1992.,"Chronological by year and month, thereunder numerical by survey number.","This record series consists of data collected to determine HIV seroprevalence and trends of infection among clients of sexually transmitted disease (STD) clinics. The following data is collected on each form: project area and site numbers; month and year of visit; month and year of previous visit; state\, county and zip codes of client's residence; client's gender\, age group\, and race/ethnicity; STD diagnosis; client's risk exposure; client's reason for clinic visit; referral source; and STD test results.",,Exempt,
22629,Department of Corrections. Division of Prison Operations,Visitor's files,1990-,Alphabetical by inmate,"Provides documentation of inmate visitation requests. Includes the name of the person\, reason for visit\, name of inmate\, date and time of visit\, etc.",Retain for 2 year(s) after separation,Private,
22601,Bureau of Aids Prevention and Control,Women's health center HIV seroprevalence survey,1988-1992.,"Chronological by year, thereunder numerical by survey number.","This record series consists of data collected to determine HIV seroprevalence and trends of infection among women who are patients at women's health centers. The following data is collected on each form: project area and site number; quarter and year of visit; client's state\, county and zip code; client's age group\, race/ethnicity\, and risk exposure; and reason for clinic visit.",,Exempt,
22741,Park City (Utah). City Manager,Fatal fire investigation case files,1970-,alphanumerical,"These case files document all investigations into fires causing fatalities. They may include various report forms\, interviews\, photographs\, newspaper clippings\, and other information as necessary to undertake a complete investigation. See also Investigation case files.",Permanent. Retain until administrative need ends,Protected,
22675,Granite School District (Utah). Webster Elementary School,Student attendance rolls,1923-1948.,"Chronological, thereunder alphabetical by teacher's name","These are the class rolls maintained by each teacher. They are used to record student attendance. These rolls include year\, teacher's name\, student's name\, address\, birthdate\, parent's name\, attendance\, and grades.",,Exempt,
22697,Logan (Utah). Administrative Services and Economic Development,Comprehensive annual financial reports,1954-,Chronological,"These are statistical reports on the financial affairs of the entire municipality. ""Within 180 days after the close of each fiscal year the city recorder or other delegated person shall present to the governing body an annual financial report prepared in conformity with generally accepted accounting principles\, as prescribed in the Uniform Accounting Manual for Utah cities (UCA 10-6-150 (1997)). ""Copies of the annual financial report....shall be filed with the state auditor and shall be filed as a public document in the office of the city recorder"" (UCA 10-6-150 (1997)).",Permanent. Retain until administrative need ends,Public,5 microfilm reels
22730,Granite School District (Utah),Skyline High School official transcripts,1969-,"Chronological, thereunder alphabetical by student's surname","These cards are the official record of school attendance and high school graduation. They are used to document graduation from high school and to verify classes attended and credits earned. They are used for college admission and employment. They also include the transcripts for students who did not graduate\, but attended high school classes in the district (ninth to twelfth grades). They contain student's name\, address\, birthdate\, names of parents/guardians \, lists of high school classes and grades\, date of graduation\, test scores\, class ranking\, grade point average\, and social security number. They are part of the Student Cumulative File until they are weeded after graduation.",,Exempt,
22742,Park City (Utah). City Manager,Investigative case files,1982-,Chronological,"These case files document nonfatal fire investigations. They may include various report forms\, interviews\, photographs\, newspaper clippings\, and other information as necessary to undertake investigation. See also Schedule 27\, Item 11 ""Fatal Fire Investigation Case Files.""",Retain for 10 year(s),Protected,
22720,Department of Workforce Services. Castle Dale Employment Center,Check issuance case files,1997-2019.,Chronological.,"These are payments to clients receiving benefits from programs offered by the department. These payments are for day care\, subsistence\, child care\, and housing.",Retain for 3 year(s),Private,
22743,Park City (Utah). City Manager,Investigative reports,1980-,Numerical,"These reports are completed daily and monthly on all fire investigations. They are used for investigative purposes and for identifying trends in arson incidents. They include date and time of investigations\, fires investigated\, cause of fire\, whether arrests or convictions are made\, time spent in court and/or special investigations\, training received\, flammable liquid and hazardous chemical incidents\, tank inspections\, consultations\, and any special assignments completed.",Retain for 10 year(s) after completion of publication or report,Protected,
22752,Park City (Utah). City Manager,Facade project files,1980-,Alphabetical,"These files document the regranting of funds received by the municipality to restore exteriors of architecturally important structures in project areas. These grants are totally funded grants made to individual property owners for separately assessed structures. The files include a work contract\, photographs\, and related correspondence.",Permanent. Retain until administrative need ends,Public,
22761,Park City (Utah). Public Works,Street maintenance records,1980-,Chronological,"These files document the repairs and maintenance work on municipal streets\, street lights\, and sidewalks. They include reports\, logs\, or similar records\, completed on a daily\, weekly\, and/or monthly basis.",Retain for 3 year(s),Public,
22778,Weber County (Utah). County Sheriff,Classification assessment files,1980-,"Chronological, thereunder by booking number","These assessments are used to determine the security level\, management level\, and housing for all incoming prisoners. They include criminal history records\, behavioral program records\, statewide rap records\, and an inmate classification worksheet. The worksheet includes the inmate's name and date of birth\, booking number\, date booked\, age\, name of officer making assessment\, state and Federal Bureau of Investigation (FBI) identification numbers\, indication whether the National Crime Information Center (NCIC) was checked and name table updated\, the evaluation of the inmate in accordance with six criteria concerning age\, prior offense record\, prior history of behavior\, escapes\, disciplinary actions\, and drug and alcohol history\, assessment score\, any medical/mental health,problems\, classification level and assignment\, and an indication whether assessment decision had been overriden because of a specific incident (with incident number).",Retain for 7 year(s),Private,
22746,Park City (Utah). City Manager,Appraisal project files,1970-,Chronological,"These files contain evaluations of properties and structures within proposed projects. They are used to investigate project's viability\, determine costs\, and negotiate for purchase of real property. The files include financial assessments of the worth of real estate and buildings within proposed project areas. They may also include assessments of architectural and historical significance and condition of the involved structures.",Permanent. Retain until administrative need ends,Public,
22765,Park City (Utah). Public Works,Traffic drawings,1980-,Chronological,"These are original drawings or area maps of streets. They are used to determine whether changes are needed in school zones\, pedestrian crossings\, intersections\, signalized intersections\, and street stripping. Drawings are used as a reference tool for the performance work.",Retain for 4 year(s),Public,
22782,Park City (Utah). City Council,Circulation statistical reports,1993-,Chronological,"These are monthly statistical reports on the numbers and types of library materials checked out. They are used for future planning. They include the number of items checked out by type\, number of library cards issued\, and monthly totals.",Retain until completion of publication or report,Public,
22790,Park City (Utah). Municipal Athletic Recreation Center (MARC) and Recreation,Shelf list,1987-,Chronological,"This is the master inventory of all library holdings currently in the library collection. Traditionally the record was a card file which was arranged by shelf or classification number\, but has now largely been computerized. This master inventory is constantly being changed as materials are added and withdrawn from the collection. It includes classification number (or call number)\, author\, title\, and number of copies.",Retain until final action,Public,
22759,Park City (Utah). Public Works,Traffic signal conflict monitor log,2000-,Alphabetical,"This is a log showing when each conflict monitor was serviced (a safety device that functions to avoid two opposite green lights showing at the same time). It is used for maintenance purposes. The log includes location\, type of conflict monitor and date serviced.",Retain for 7 year(s),Public,
22776,Park City (Utah). Municipal Athletic Recreation Center (MARC) and Recreation,Library accession records,1995-,Chronological,"These records document the accession of library materials. They include title\, publisher's name\, date ordered and received\, list price\, and discount price.",Retain until administrative need ends,Public,
22785,Park City (Utah). Municipal Athletic Recreation Center (MARC) and Recreation,Library operation policies,1983-,Alphabetical,"These are policies adopted by the Library Board of Directors concerning all library operations including material selection. The policy adoptions are documented in the Board of Directors Minutes. The information varies by policy\, but all include policy title\, purpose\, and adoption date.",Permanent. Retain until administrative need ends,Public,
22829,Department of Health and Human Services. Division of Child and Family Services. Salem Office,Child protective services investigation case files,1990-,Alphabetical by client surname,"These are investigations and findings of child abuse and neglect cases. Child protective service workers use this information to determine whether or not a child is the victim of abuse or neglect. Information includes name\, court actions\, investigations\, family information\, psychiatric and psychological information\, and victim information.",Retain for 100 year(s),Exempt,
22789,Park City (Utah). Municipal Athletic Recreation Center (MARC) and Recreation,Public library services development grant records,1993-,Chronological,"The records document the expenditure of monies and the operation of the State Library Division's Upgrade Process and the state aid grants which operate hand-in-hand. Funds are appropriated by the Utah Legislature to the State Library Division which then distributes the grants on a formula basis to qualifying Utah public libraries. Grant records include some or all of the following: public library planning documents\, signed grant agreements\, final reports and financial statements\, statistical reports\, audit reports\, deposit slips\, invoices\, bills\, and publicity.",Retain for 7 year(s) after expiration of contractual agreement,Public,
22840,Cache County (Utah). County Recorder,Plat map book,1974-,numerical,This series contains plat maps for Cache County.,Permanent. Retain until administrative need ends,Public,
22858,Cache County (Utah). Millville School District,Trustee account book,1901-1908.,Chronological,"This account book documents the district's receipts and expenditures. Receipts are only recorded at the beginning of each year's listings. It is maintained for the district's trustees. The book includes date\, district fund\, warrant number\, amount for each warrant\, totals\, name of person receiving payment\, and payment's purpose. Each page is totaled and amount carried forward.",,Public,1 microfilm reel
22874,Cache County (Utah). Riverside School District,Trustee account book,1901-1908.,Chronological,"This account book documents the district's receipts and disbursements. The book includes date\, district fund\, warrant number\, amount for each warrant\, totals\, name of person receiving payment\, and payment's purpose.",,Public,1 microfilm reel
21749,Department of Health and Human Services. Division of Child and Family Services. Beaver Office,Trust account records,1985-,Alphabetical by client surname,"These records document bank statements from client trust accounts and are used to manage financial and audit records. Infromation includes returned checks\, financial statements\, and bank transactions.",Retain for 4 year(s) after case is closed,Private,
21708,Park City (Utah). Public Works,Drainage system repair list,1985-,Alphabetical by area name,"This is a list of all drainage facilities in the system. It is used to prioritize which drains need maintenance. It includes size\, type and condition of drainage pipe\, type of clean out box\, location of facility and condition\, depth from flow line to top of lid on road surface and a brief description of the problem.",Retain until superseded,Public,
21717,Park City (Utah). Public Works,Interlocal agreements,1980-,Chronological,"These are agreements between the county and municipalities within the county to provide public works services. They include date\, city's name\, provisions of the agreement\, payments to be made\, and signatures of the city and county representatives.",Retain for 6 year(s) after expiration of contractual agreement,Public,
21727,Park City (Utah). Public Works,Signalized intersection records,2000-,Numerical,"These records are registers\, card files\, and similar records providing an inventory of all traffic signs\, signal equipment and the timing set-up of each signalized intersection. They are used to determine compliance with safety guidelines and as a record of changes on a historical basis. They include information concerning poles\, signal head information\, and signal control.",Retain for 2 year(s) after disposition of asset,Public,
21738,Department of Health and Human Services. Division of Child and Family Services. Beaver Office,Adoption subsidy payment records,1985-,Alphabetical by client surname,"These are subsidy payments to adopting families and are used to track eligibility and provide an audit trail. State subsidies may be one time\, time-limited\, or long-term\, depending on the circumstances of the family and the child's needs. Medical\, dental\, psychological\, and long term maintenance subsidies continue until age 18\, or until age 21 if the state has determined that the child has a mental or physical handicap which warrants continuing assistance. All state subsidy agreements are reviewed annually for continued eligibility (Utah Administrative Code R537-43.2 (1993).",Retain for 10 year(s) after case is closed,Private,
21714,Park City (Utah). Public Works,Flood control permit application,1980-,Chronological,"These applications are completed by developers and homeowners requesting a permit to construct within a flood plain. They are also required for the construction of any facility or discharge of any runoff into specific municipalwide facilities. The permit provides that the structure or operation covered could be stopped\, removed or destroyed by the municipality in a flood emergency and that all structures are subject to municipal inspection at permittee's cost. The applications include firm's or individual's name\, address\, and telephone number; proposal's description\, including construction type\, purpose\, location (including engineering calculations\, and any special conditions); grantee's signature; date; recommendations on whether request should be approved or denied; and (if approved) director's signature.",Permanent. Retain until administrative need ends,Public,
21723,Park City (Utah). Public Works,Resurfacing billings,1980-,Chronological,"These billings are sent to contractors and public utilities for resurfacing municipal roads\, alleys\, or other public places. Persons are required to restore the pavement surface after the completion of excavations on the municipal right-of-way. Persons doing excavation work may request the municipality to restore the surface and are then charged the costs. The billings include contractor's name and address\, date\, completion date\, location\, road width\, cut width\, total square footage\, amount\, and total balance.",,Public,
21739,Department of Health and Human Services. Division of Child and Family Services. Beaver Office,Child protection alert files,1990-,Alphabetical by client surname,"These files document alerts generated by all states when they are unable to locate a family who has been charged or when alleged charges have been made against them which may include\, but are not limited to abuse\, assault\, and neglect. When the perpetrators are found\, the requesting agency is notified and action is taken.",Retain for 3 year(s) after case is closed,Public,
21729,Park City (Utah). Public Works,Special event records,undated,,"These applications are completed by persons requesting permits to hold special events (i.e.\, film crews\, races\, parades) on the municipal right-of-way. They include application number; date to appear on city council agenda if necessary; event type and description; sponsoring group's name; admission fee; event date; event times; promotional agency name; contact person's name; address; and telephone number; proposed location or route; whether a fee waiver is requested; estimate number of participants and spectators; authorizing signature and date; date to appear on city council agenda; police department's and local health department's recommendations; decisions; and authorizing signatures.",Retain for 1 year(s),Public,
21816,Roy (Utah),Felony investigation case files,1986-,Numerical by case number,"These case files are created as a result of a felony complaint or investigation by the police department. They are the central case files for felony cases handled by the agency. These files may include the investigative report\, fingerprint cards\, original arrest report\, supplemental reports\, copies of warrants\, photographs\, correspondence\, court orders\, court dispositions\, officers' notes\, latent fingerprints\, pertinent laboratory tests\, copies of booking sheets and arrest reports.",,Protected,
21828,Park City (Utah). Planning,Historic significance determination files,1980-,Alphanumeric by address,These case files document the developmental history of subdivision plans submitted to the Planning Commission for compliance review with applicable development ordinances and standards. This includes those that are considered lot/splits (subdivisions smaller than five lots).,,Public,
21829,Park City (Utah). Planning,Historic district review files,1980-,Alphanumeric by address,"These are working copies of maps of real property and drawings and diagrams of actual buildings. They are used during the early phases of redevelopment projects. When the projects become official\, the maps and drawings become part of the project file.",,Public,
21840,Department of Health and Human Services. Division of Child and Family Services. Logan Office,Welfare case samples,1950-1970.,none,This series contains a sample of welfare case records prior to 1970 pulled from series 6906. Financial as well as social information is included from Cache and Rich counties.,Permanent. Retain for 1 year(s),Private,
21868,Department of Workforce Services.$bBrigham City West Employment Center,Provider billing files,1981-2019.,Chronological.,These are billings issued to day care providers for services provided to the Office of Family Support.,Retain for 3 year(s),Private,
21925,Department of Health and Human Services. Division of Child and Family Services. Delta Office,Provider files,1985-,Alphabetical by client surname,These files document services provided for programs offered by the department. Participants are required to meet eligibility requirements outlined by the State of Utah.,Retain for 5 year(s) after case is closed,Private,
21927,North Ogden (Utah),Accident reports,1970-,"Numerical, there under chronological by year","These files document traffic accidents investigated by the police department. The report usually includes complete information on all cars and drivers involved in the accident\, accident location\, damage\, accident causes\, date and time\, accident diagram\, description\, and weather conditions. The original report is sent to the State Department of Public Safety if damage exceeds $1\,000\, or injury or death occurs (UCA 41-6-35 (1997))\, and is maintained for seven years.",Retain for 3 year(s),Exempt,
21931,North Ogden (Utah),Case reports,1970-,"Numerical, there under chronological by year","These are reports of crimes and other cases investigated by the police department. They contain all information as to the ""who\, what\, where\, why and how"" of reported incidents. They are used for departmental information\, follow-up investigation\, and statistics. The Supplemental Continuation Reports are used to provide additional information concerning a police investigation. The reports are usually filed by case number and are frequently part of the case file. They are also called Incident Reports or Offense Reports.",Retain for 5 year(s),Protected,
21932,North Ogden (Utah),Initial contact reports,1970-,"Numerical, there under chronological by year","These are the initial written or recorded reports that are made by police officers describing actions initially taken in response to a complaint or the discovery of an apparent violation of law. The reports may contain ""the dates\, time\, location\, and nature of the complaint\, the incident\, or offense; names of victims; the nature or general scope of the agency's initial actions taken in response to the incident; the general nature of any injuries or estimate of damages sustained in the incident; the name\, address\, and other identifying information about any person arrested or charged in connection with the incident; or the identity of the public safety personnel (except undercover personnel) or prosecuting attorney involved in responding to the initial incident"" (UCA 63-2-103(12)(a). These reports do not include follow-up or investigative reports prepared after this initial report. Please also see Schedule 21\, Item #3 ""Arrest Reports.""",Retain for 5 year(s),Public,
21929,North Ogden (Utah),Misdemeanor case file,1970-,"Numerical, there under chronological by year","These case files are created as a result of misdemeanor complaints and investigations by the police department. They are the central case files for all cases handled by the agency. These files may include the investigative report\, fingerprint cards\, original arrest report\, supplemental reports\, warrant copies\, photographs\, correspondence\, court orders\, court dispositions\, officers' notes\, pertinent laboratory tests\, copies of booking sheets and arrest reports. (See also Felony case files and Homicide case files.)",Retain for 3 year(s) after case is closed,Protected,
22057,South Salt Lake (Utah),Sexually oriented business work card file,1998-,Alphanumerical,"These files contain information on employees of sexually oriented businesses\, bars\, and taverns licensed by the city. Includes name\, stage name\, address\, age\, birth date\, criminal history\, employment history\, fingerprints\, medical information\, signature\, information about other,occupational licenses issued\, physical description\, sex\, telephone number\, history of suspension or revocation of occupational licenses\, proof of payment\, and current employment information. Documents or copies of include: application\, birth certificate\, driver license/identification card\, social security card\, health statement for nude entertainers\, criminal history or court action information or statement from BCI that applicant has no criminal history. Data is used to determine eligibility of applicant for a license to perform as a nude or semi-nude entertainer\, bouncer\, bartender\, or non-performing employee. After approval of application\, information is entered into a computer file.,",Retain for 3 year(s) after expiration of permit or license,Private,
22076,Orem (Utah). Department of Public Safety,Public safety records GRAMA request form,unknown,Chronological by month,"These request forms document individuals seeking access to municipal records as provided under UCA 63-2-204 (1997). They include requester's name\, address\, telephone number; date; record requested; date request received; whether access provided or denied; and date responded.",Retain for 1 year(s),Public,
22054,Carbon County School District (Utah),Payroll posting report,1999-,"Chronological, thereunder alphabetical by name","This register is a numerical listing by check number and agency codes of all payroll checks issued by the county. It includes code\, date\, warrant number\, name of employee\, social security number\, types and amounts of individual deductions\, and may include hourly rate\, and number of hours worked. Though this register is frequently used to reference specific payroll checks\, it might be the only record of employee salaries and would then serve the same retirement purpose as the Employee earnings history files.",Retain for 65 year(s),Private,
22080,Orem (Utah). Department of Public Safety,Uniform crime reports,1978-,,"These files contain copies of a monthly statistical report of all offenses known to the police. They are separated into categories of crime (homicide\, rape\, robbery\, assault\, burglary\, larceny\, motor vehicle theft) and are submitted to the Uniform Crime Reporting Division. Supplementary reports detail the value of property stolen and recovered. These reports are used to create the annual published Uniform Crime Report.",Retain until administrative need ends,Exempt,
22119,Department of Human Services. Division of Child and Family Services. South County/Spanish Fork Office,Child and family services family case records,1999-2010.,Alphabetical by client surname.,"These files document complete case histories of the Division of Child and Family Services (DCFS) provided to families. These services include children at risk (CAR)\, clinical casework counseling (CCS)\, counseling individual services (CIS)\, child protective services (CPS)\, custody evaluations\, family preservation (PFP)\, family reunification (PFR)\, in-home services (PSC and PSS)\, interstate compact services (ICPC)\, out of home care (SCF)\, courtesy supervision (SCS)\, and youth services (PYS). These programs are funded by DFCS and/or local discretionary funds. These files will enable the division to monitor the types of services that have been provided to a family and work more effectively in providing new services when required. Information includes family histories\, names\, birth certificates\, social security cards\, court documents\, guardianship orders\, tribal membership certification\, activity log logs\, case plans\, video recordings of parent visits with their children\, psychological,progress notes\, personal and family counseling reports\, psychological and psychiatric information\, medical and dental reports\, employment histories\, living conditions\, marital status\, salary information\, collateral agency data\, child abuse and neglect reports\, police reports\, family studies\, health and education records and fees\, medicaid information\, payment records\,release forms\, contracts\, and reference letters.",Retain for 50 year(s) after case is closed,Private,
22132,Department of Corrections. Adult Probation and Parole. Region 3. Bonneville Community Correctional Center,Sex offender treatment team files,1990-2014.,"Chronological, thereunder alphabetical by last name","These records are created by the social workers and psychologists contracted by the agency to conduct therapy sessions for the residents. The files are used to monitor the progress and activities of residents. Types of therapy sessions may include sex education\, assertiveness training\, skills development\, etc. Information includes attendance records\, fees charged\, evaluation forms and notes.",Retain for 10 year(s) after separation,Private,
22115,Treasurer,Cash receipts,1994-,"Chronological by year, thereunder numerical by serial number","These records document funds received from various state and local agencies. The receipts are hard copy reports of the information contained on the agency's FI-Net system. The records are used as back up documentation for the system and are audited on a yearly basis. They may include copies of balance sheets\, statement of revenue/expenditures\, cash flow statements and trial balance sheets.",Retain for 6 year(s),Public,
22159,Department of Human Services.$bDivision of Child and Family Services.$bSouth Salt Lake Office,Child and family services family case records,1998-2008.,Alphabetical by client surname.,"These files document complete case histories of the Division of Child and Family Services (DCFS) provided to families. These services include children at risk (CAR)\, clinical casework counseling (CCS)\, counseling individual services (CIS)\, child protective services (CPS)\, custody evaluations\, family preservation (PFP)\, family reunification (PFR)\, in-home services (PSC and PSS)\, interstate compact services (ICPC)\, out of home care (SCF)\, courtesy supervision (SCS)\, and youth services (PYS). These programs are funded by DCFS and/or local discretionary funds. These files will enable the division to monitor the types of services that have been provided to a family and work more effectively in providing new services when required. Information includes family histories\, names\, birth certificates\, social security cards\, court documents\, guardianship orders\, tribal membership certification\, activity log logs\, case plans\, video recordings of parent visits with their children\, psychological,progress notes\, personal and family counseling reports\, psychological and psychiatric information\, medical and dental reports\, employment histories\, living conditions\, marital status\, salary information\, collateral agency data\, child abuse and neglect reports\, police reports\, family studies\, health and education records and fees\, medicaid information\, payment records\,release forms\, contracts\, and reference letters.",Retain for 50 year(s) after case is closed,Private,
22172,Department of Health and Human Services. Division of Child and Family Services. Delta Office,Child and Family Services family case records,1996-,Alphabetical by client surname.,"These files document complete case histories of the Division of Child and Family Services (DCFS) provided to families. These services include children at risk (CAR)\, clinical casework counseling (CCS)\, counseling individual services (CIS)\, child protective services (CPS)\, custody evaluations\, family preservation (PFP)\, family reunification (PFR)\, in-home services (PSC and PSS)\, interstate compact services (ICPC)\, out of home care (SCF)\, courtesy supervision (SCS)\, and youth services (PYS). These programs are funded by DCFS and/or local discretionary funds. These files will enable the division to monitor the types of services that have been provided to a family and work more effectively in providing new services when required. Information includes family histories\, names\, birth certificates\, social security cards\, court documents\, guardianship orders\, tribal membership certification\, activity log logs\, case plans\, video recordings of parent visits with their children\, psychological,progress notes\, personal and family counseling reports\, psychological and psychiatric information\, medical and dental reports\, employment histories\, living conditions\, marital status\, salary information\, collateral agency data\, child abuse and neglect reports\, police reports\, family studies\, health and education records and fees\, medicaid information\, payment records\,release forms\, contracts\, and reference letters.",Retain for 50 year(s) after case is closed,Private,
22190,Duchesne County (Utah). County Recorder,"Oil, gas and mineral leases",1946-,Chronological by date filed,,Permanent. Retain until administrative need ends,Public,11 microfilm reels
22165,Department of Human Services. Division of Child and Family Services. Magna Office,Child and Family Services family case records,1998-,Alphabetical by client surname.,"These files document complete case histories of the Division of Child and Family Services (DCFS) provided to families. These services include children at risk (CAR)\, clinical casework counseling (CCS)\, counseling individual services (CIS)\, child protective services (CPS)\, custody evaluations\, family preservation (PFP)\, family reunification (PFR)\, in-home services (PSC and PSS)\, interstate compact on the placement of children (ICPC)\, out of home care (SCF)\, courtesy supervision (SCS)\, and youth services (PYS). These programs are funded by DCFS and/or local discretionary funds. These files will enable the division to monitor the types of services that have been provided to a family and work more effectively in providing new services when required. Information includes family histories\, names\, birth certificates\, Social Security cards\, court documents\, guardianship orders\, tribal membership certification\, activity log logs\, case plans\, video recordings of parent visits with their,children\, psychological progress notes\, personal and family counseling reports\, psychological and psychiatric information\, medical and dental reports\, employment histories\, living conditions\, marital status\, salary information\, collateral agency data\, child abuse and neglect reports\, police reports\, family studies\, health and education records and fees\, medicaid information\, payment records\,release forms\, contracts\, and reference letters.",Retain for 50 year(s) after case is closed,Private,
22183,Department of Health and Human Services. Division of Child and Family Services. Price Office,Child and Family Services family case records,1980-,Alphabetical by client surname.,"These files document complete case histories of the Division of Child and Family Services (DCFS) provided to families. These services include children at risk (CAR)\, clinical casework counseling (CCS)\, counseling individual services (CIS)\, child protective services (CPS)\, custody evaluations\, family preservation (PFP)\, family reunification (PFR)\, in-home services (PSC and PSS)\, interstate compact services (ICPC)\, out of home care (SCF)\, courtesy supervision (SCS)\, and youth services (PYS). These programs are funded by DCFS and/or local discretionary funds. These files will enable the division to monitor the types of services that have been provided to a family and work more effectively in providing new services when required. Information includes family histories\, names\, birth certificates\, social security cards\, court documents\, guardianship orders\, tribal membership certification\, activity log logs\, case plans\, video recordings of parent visits with their children\, psychological,progress notes\, personal and family counseling reports\, psychological and psychiatric information\, medical and dental reports\, employment histories\, living conditions\, marital status\, salary information\, collateral agency data\, child abuse and neglect reports\, police reports\, family studies\, health and education records and fees\, medicaid information\, payment records\,release forms\, contracts\, and reference letters.",Retain for 50 year(s) after case is closed,Private,
22193,Department of Publicity and Industrial Development,Films,ca. 1945.,,"Speeches\, addresses\, and comments. Remarks made at formal ceremonies and during interviews by heads of agencies or their senior assistants concerning the programs of their agencies. The format selected may be paper\, video tape\, motion picture film\, CD\, DVD\, etc.",,Public,
22169,Department of Health and Human Services. Division of Child and Family Services. Provo Office and Western Region Administration,Child and Family Services family case records,1996-,Alphabetical by client surname.,"These files document complete case histories of the Division of Child and Family Services (DCFS) provided to families. These services include children at risk (CAR)\, clinical casework counseling (CCS)\, counseling individual services (CIS)\, child protective services (CPS)\, custody evaluations\, family preservation (PFP)\, family reunification (PFR)\, in-home services (PSC and PSS)\, interstate compact services (ICPC)\, out of home care (SCF)\, courtesy supervision (SCS)\, and youth services (PYS). These programs are funded by DCFS and/or local discretionary funds. These files will enable the division to monitor the types of services that have been provided to a family and work more effectively in providing new services when required. Information includes family histories\, names\, birth certificates\, social security cards\, court documents\, guardianship orders\, tribal membership certification\, activity log logs\, case plans\, video recordings of parent visits with their children\, psychological,progress notes\, personal and family counseling reports\, psychological and psychiatric information\, medical and dental reports\, employment histories\, living conditions\, marital status\, salary information\, collateral agency data\, child abuse and neglect reports\, police reports\, family studies\, health and education records and fees\, medicaid information\, payment records\,release forms\, contracts\, and reference letters.",Retain for 50 year(s) after case is closed,Private,
22179,Department of Human Services. Division of Child and Family Services. Panguitch Office,Family case files,1996-,Alphabetical by client surname.,"These files document complete case histories of the Division of Child and Family Services (DCFS) provided to families. These services include children at risk (CAR)\, clinical casework counseling (CCS)\, counseling individual services (CIS)\, child protective services (CPS)\, custody evaluations\, family preservation (PFP)\, family reunification (PFR)\, in-home services (PSC and PSS)\, interstate compact services (ICPC)\, out of home care (SCF)\, courtesy supervision (SCS)\, and youth services (PYS). These programs are funded by DCFS and/or local discretionary funds. These files will enable the division to monitor the types of services that have been provided to a family and work more effectively in providing new services when required. Information includes family histories\, names\, birth certificates\, social security cards\, court documents\, guardianship orders\, tribal membership certification\, activity log logs\, case plans\, video recordings of parent visits with their children\, psychological,progress notes\, personal and family counseling reports\, psychological and psychiatric information\, medical and dental reports\, employment histories\, living conditions\, marital status\, salary information\, collateral agency data\, child abuse and neglect reports\, police reports\, family studies\, health and education records and fees\, medicaid information\, payment records\,release forms\, contracts\, and reference letters.",Retain for 50 year(s) after case is closed,Private,
22188,Department of Health and Human Services. Division of Child and Family Services. Roosevelt Office,Child and family services family case records,1996-,Alphabetical by client surname.,"These files document complete case histories of the Division of Child and Family Services (DCFS) provided to families. These services include children at risk (CAR)\, clinical casework counseling (CCS)\, counseling individual services (CIS)\, child protective services (CPS)\, custody evaluations\, family preservation (PFP)\, family reunification (PFR)\, in-home services (PSC and PSS)\, interstate compact services (ICPC)\, out of home care (SCF)\, courtesy supervision (SCS)\, and youth services (PYS). These programs are funded by DCFS and/or local discretionary funds. These files will enable the division to monitor the types of services that have been provided to a family and work more effectively in providing new services when required. Information includes family histories\, names\, birth certificates\, social security cards\, court documents\, guardianship orders\, tribal membership certification\, activity log logs\, case plans\, video recordings of parent visits with their children\, psychological,progress notes\, personal and family counseling reports\, psychological and psychiatric information\, medical and dental reports\, employment histories\, living conditions\, marital status\, salary information\, collateral agency data\, child abuse and neglect reports\, police reports\, family studies\, health and education records and fees\, medicaid information\, payment records\,release forms\, contracts\, and reference letters.",Retain for 50 year(s) after case is closed,Private,
22184,Department of Health and Human Services. Division of Child and Family Services. Blanding Office & Eastern Region Administration,Child and family services family case records,1996-,Alphabetical by client surname.,"These files document complete case histories of the Division of Child and Family Services (DCFS) provided to families. These services include children at risk (CAR)\, clinical casework counseling (CCS)\, counseling individual services (CIS)\, child protective services (CPS)\, custody evaluations\, family preservation (PFP)\, family reunification (PFR)\, in-home services (PSC and PSS)\, interstate compact services (ICPC)\, out of home care (SCF)\, courtesy supervision (SCS)\, and youth services (PYS). These programs are funded by DCFS and/or local discretionary funds. These files will enable the division to monitor the types of services that have been provided to a family and work more effectively in providing new services when required. Information includes family histories\, names\, birth certificates\, social security cards\, court documents\, guardianship orders\, tribal membership certification\, activity log logs\, case plans\, video recordings of parent visits with their children\, psychological,progress notes\, personal and family counseling reports\, psychological and psychiatric information\, medical and dental reports\, employment histories\, living conditions\, marital status\, salary information\, collateral agency data\, child abuse and neglect reports\, police reports\, family studies\, health and education records and fees\, medicaid information\, payment records\,release forms\, contracts\, and reference letters.",Retain for 50 year(s) after case is closed,Private,
22234,Wellington (Utah),City scrapbook,1993-,Chronological,"These books contain a chronological record of the city. They include photographs\, newspaper clippings and other items pertaining to the activities\, actions\, and reactions of citizens.",Retain permanently,Public,
22271,Utah Commission for Women and Families,Women's History Trails publications,undated.,Alphabetical by title.,"These leaflets\, produced in cooperation with Utah Heritage Foundation\, Utah State Historical Society and Utah Women's History Association\, contain information about history pertaining to female entrepreneurs\, club movement\, professions\, education and religion. One leaflet covers activities in Salt Lake City\, while the other covers Logan.",,Public,
22297,Cornish (Utah),Election records,1937-,other by folder forms,"These include all other records and forms (excluding ballots\, canvasses\, and returns) required in municipal elections (UCA 20A-4-202 (1997)).",Retain for 22 month(s),Public,
22262,Howell (Utah),City charter,1941-1941.,Alphabetical,"These files contain the constitution\, bylaws and all amendments to city charters approved by the State Legislature (Constitution of Utah\, Article XI\, Section 5).",Retain permanently,Public,
22669,Providence (Utah),City charter-Petition to organize the city,"January 31, 1898.",Alphabetical,"These files contain the constitution\, bylaws and all amendments to city charters approved by the State Legislature (Constitution of Utah\, Article XI\, Section 5).",Permanent. Retain until administrative need ends,Public,
22740,Park City (Utah). City Manager,Evidence log,1985-,Numerical,This is a log that shows the chain of possession of all evidence gathered by the fire department. The log begins when evidence is gathered and ends when evidence is returned or destroyed. A copy of the log usually becomes part of the investigative file.,Retain for 4 year(s),Protected,
22708,Logan (Utah). Community Development,Proof of publication,1996-,Chronological,"These files contain evidence of the publication of a document or public notification appearing in a local newspaper\, usually for hearings\, sale of bonds\, budget\, and council meetings",Retain for 6 year(s),Public,
22734,Park City (Utah). City Manager,Policy and procedures case files,undated,,"These files contain records related to policy and procedure issuance which document their formulation. Includes issuances related to routine administrative functions (e.g.\, payroll\, procurement\, and personnel).",Retain for 2 year(s),Public,
22751,Park City (Utah). City Manager,Consultant records,1980-,Alphabetical,These are separate files prepared by private consultants. They are used to document proposals made by individual consultants. The files contain both rejected proposals and those being considered and include the actual proposal and bid. Final approved proposals are filed in the certification file.,Retain for 2 year(s),Public,
22739,Park City (Utah). Public Safety,Field interrogation reports,1980-,Numerical,"This is a limited informational report filled out by the police officer. The report contains information on suspicious persons questioned. It includes descriptions of individual and vehicle\, time and place of contact\, and reason for suspicion.",Retain for 1 year(s),Protected,
22748,Park City (Utah). City Manager,Certification files,1970-,Chronological,"These files document the approval and certification process of all official redevelopment projects. They contain all documents necessary to certify a project including consultant's reports; a copy of the redevelopment plan; a report detailing reasons for the selection of the project area; a description of physical\, social\, and economic conditions in the area; a financial analysis of the project; consultant proposals; a plan detailing methods for the relocating of all families and persons in the redevelopment area; an analysis of the preliminary plan; a report with the planning commission recommendations; a blight survey; notices of hearings; copies of minutes of hearings; and copies of resolutions.",Permanent. Retain until administrative need ends,Public,
22756,Park City (Utah). City Manager,Owner project files,1980-,Alphabetical,These project files document both successful and unsuccessful negotiations and ongoing agreements for the purchase of property for redevelopment projects. The files include copies of agreements and related correspondence.,Retain for 4 year(s) after end of project or program,Public,
22753,Park City (Utah). City Manager,Housing and urban development financial records,1985-,Chronological,"These files document the granting of Housing and Urban Development (HUD) funds for the rehabilitation of homes. These projects concern historic preservation\, employment survey\, and environmental review. They include financial reports\, preliminary reports\, and all other financial records (24 CFR 58 (1993)).",Retain for 3 year(s),Public,
22762,Park City (Utah). Public Works,Street name and house number files,1980-,Alphanumeric,"These files contain records relating to street dedications\, street closings\, the assignment and alternation of street names and house numbers and similar records. They provide official control of the naming and numbering of municipal streets and roads.",Permanent. Retain until administrative need ends,Public,
22770,Park City (Utah). Municipal Athletic Recreation Center (MARC) and Recreation,Registration records,1983-,Alphabetical,"This registration card is completed by patrons applying for a library card. This information is frequently computerized and is used for the checkout of library materials\, monitoring of overdue books\, fines and fees\, and for the on-going verification of address and telephone number. Some libraries issue library cards for a specified period while other library cards never expire if used on a regular basis. Nonexpiring library cards normally become inactive after one year of nonuse. The card may be retained for verification purposes. The card includes patron name\, home and business addresses and telephone numbers\, application date\, and birthdate.",Retain for 1 year(s),Private,
22779,Weber County (Utah). County Sheriff,Court order records,1990-,Chronological,"These are court orders received by the Weber County Sheriff's Office. They order the jail to take specific actions (e.g\, release a prisoner). The court retains the official copy of all court orders. They include orders to the sheriff\, copies of state warrants\, justice of the peace warrants\, order to transport\, fugitive/extradition waivers\, National Crime Information Center (NCIC) information\, and copies of photographs and/or fingerprints.",Retain for 1 year(s),Public,
22749,Park City (Utah). City Manager,Community development block grant original application and final report,1980-,Alphabetical,"This is the original application and final report for projects funded under Community Development and Block Grant (CDBG) funds. These projects include both direct grants and regrants. Under the federal guidelines\, agencies are required ""to maintain records in sufficient detail to demonstrate compliance with the provisions"" concerning affirmative action\, labor\, and environmental standards (24 CFR 570.611(f) (1992)).",Permanent. Retain until administrative need ends,Public,
22758,Park City (Utah). City Manager,Redevelopment plans (non-approved),1980-,Alphabetical,"""The agency shall prepare or cause to be prepared a redevelopment plan for [each] project area"" in accordance with the provisions of UCA 17A-2-1213 (1997). The agency is required to conduct examinations\, investigations\, and other negotiations regarding the plan. The plan ""shall be consistent with the community's general plan\, master plan\, and other plans of the community involved in development or capital improvement programs affecting the project area."" The agency shall ""consult with the planning commission of the community in preparing a project area redevelopment plan"" (UCA 17A-2-1213 (1997)). Approved plans become part of Schedule 24\, Item #3 ""Certification Files.""",Retain for 2 year(s),Public,
22766,Park City (Utah). Public Safety,Trouble control report,1993-,Chronological,"This report is generated by telephone calls from private citizens or police departments concerning traffic signals that require repairs. Report is necessary for verification in litigation cases. It includes location\, name of person reporting\, date\, time\, report of trouble\, description of trouble found\, repair made\, by whom\, time arrived and time completed.",Retain for 7 year(s),Public,
22775,Weber County (Utah). County Sheriff,Temporary restriction orders,1993-,Chronological,"This multi-copy form documents temporary restrictions of an inmate's activities for non-disciplinary actions (e.g.\, medical\, administrative). They are used for inmate management purposes. The original copy is retained by the assignment officer while other copies are maintained by the classification officer\, jail commander\, and inmate's housing unit. They include inmate's name\, booking number\, inmate's number\, inmate's current classification\, date order was initiated\, inmate's current and temporary housing assignments\, name of staff member initiating the temporary restrictions\, reasons for restrictions\, type of restrictions\, approving sergeant's signature and date signed\, operating lieutenant's signature and date signed\, indication whether to be continued or discontinued\, duty sergeant's signature\, and the date reviewed with inmate.",Retain for 2 year(s),Protected,
22797,Granite School District (Utah). Olympus High School,Student cumulative folders,1953-,"Chronological, thereunder alphabetical by surname.","These are records maintained in the school's office on all enrolled students. They are used to document students' participation in school. They include test scores\, immunization record\, eye testing\, and all pertinent information on the student. Since transcripts are missing for Olympus High School for the 1953-1958 period\, those records will be retained permanently.",Retain for 3 year(s) after separation,Exempt,
22839,San Juan County (Utah). County Recorder,Plat map book,unknown,None.,This series contains plat maps from San Juan County.,Permanent. Retain until administrative need ends,Public,
22848,Department of Workforce Services. Division of Housing and Community Development,Home energy assistance target program files,1997-,Alphabetical by surname,"These case files are created by home energy assistance target eligibility workers. The purpose of the record is to gather information to verify and determine eligibility for home energy assistance. Information gathered for verification purposes include age\, employer\, date of birth\, marital status\, name\, national origin\, number of children\, race and ethnic grouping\, salary and income information\, sex\, signature of client\, social security number\, and telephone number. This series was previously created by the Department of Workforce Services until 1997.",Retain for 5 year(s) after case is closed,Private,
22855,Cache County (Utah). Hyrum School District,Trustee account book,1901-1908.,Chronological,"This account book documents the district's receipts and disbursements. It is maintained for the district's board of trustees. The annual receipts are recorded only at the first of each year's entries. Totals are carried over to the next page. The book includes date\, district fund\, warrant number\, amount for each warrant\, totals\, name of person receiving payment\, and payment's purpose.",,Public,1 microfilm reel
22880,Cache County (Utah). Stephenson School District,Trustee account book,1901-ca. 1908.,Chronological,"This account book documents the district's receipts and disbursements. Only the 1901-1903 accounts are dated. The book includes district fund\, warrant number\, amount for each warrant\, totals\, name of person receiving payment\, and payment's purpose. The book also includes a population census report.",,Public,1 microfilm reel
22873,Cache County (Utah). Riverside School District,Receipts and disbursement book,1895-1908.,Chronological.,"This account book documents the district's receipts and disbursements. The book includes date\, district fund\, warrant number\, amount for each warrant\, totals\, name of person receiving payment\, and payment's purpose. It also includes tallies for school elections.",,Public,1 microfilm reel
22889,Cache County (Utah). School Superintendent,School lands leases,1892-1893.,Chronological,"This book documents the leasing of school lands in Cache County. It includes Cache County Court minutes concerning school lands leasing\, rules and regulations for leasing of school lands\, lease applications\, and a listing of applications.",,Public,1 microfilm reel
22897,Health Policy Commission,Executive correspondence,1994-2000.,Alphanumerical by year,"This records series consists of all agency outgoing correspondence from 1994 to 2000. These are records not duplicated elsewhere. They document how the office is organized and how it functions\, its pattern of action\, policies\, procedures and acheivements.",,Public,
22886,Cache County (Utah). School Superintendent,Superintendent's account book,1893-1894.,Chronological,This book documents the accounts of the Cache County Superintendent. It includes a listing of deposits to the Thatcher Brothers Bank and interest payments to school district account; a listing by school district of expenditures; miscellaneous expenditures; Cache County General School Fund; territorial warrants; delinquent and non-collectable taxes for 1894; and double assessment records.,,Public,1 microfilm reel
22932,Orem (Utah). Administrative Services,Utility payment records,1919-,Chronological by date,"These stubs are received with payments for services. They are used as the official record of customers\, payments being received and posted. They include account number\, name\, service address\, payment received\, receipt date and number.",Retain for 3 year(s),Public,
22948,Department of Health. Bureau of Communicable Disease Control,Health insurance continuation client charts,1992-,Alphabetical by last name,"This record series documents client participation in the Ryan White Title II Program\, from which the clients receive benefits for health insurance and continuation. Continuation consists of Consolidated Omnibus Budget Reconcilliation Act (COBRA) funding for the medical expenses of the clients who are eligible. Information includes patient and demographic information\, HIV status\, release of information form\, correspondence\, chart notes\, authorization for payments\, income verification\, COBRA election forms and insurance coverage information. The information collected in this record series is compiled and submitted in a report to the Health Resources and Services Administration (HRSA)\, a copy which is maintained by the agency.",Retain for 8 year(s),Private,
22976,Orem (Utah). Public Works,Vehicle emission certification files,1992-,"Chronological by month, thereunder by date","This records series consists of vehicle emission certification for both the city shop and its mechanics\, as required by UCA 41-6-163.6(1)(b)(2000). Also included are Utah County technical bulletins\, Utah County Health Department vehicle emissions permit blank forms and station performance reports.",Retain for 1 year(s) after expiration of permit or license,Public,
22974,Logan School District (Utah),Minutes of the Examining Board and Teacher's Certificates,1908-1930.,Chronological.,,,,1 microfilm reel
22923,Ogden (Utah). Department of Management Services,Employees earnings registers,1971-1972.,Alphabetical by last name,,Permanent. Retain until administrative need ends,,
22946,Orem (Utah). Public Works,Vehicle wiring diagrams,1990-,Numerical by vehicle number,"These are daily maintenance records on all municipal vehicles. They are used to provide a maintenance history and include work order number\, dates\, maintenance performed\, mileage of vehicle\, problem type\, driver's name\, and action taken.",Retain for 3 year(s) after disposition of asset,Public,
22975,Orem (Utah). Development Services,Plan design files,1996-,Organized by frequency of use,These records contain drawings and diagrams of water and fuel tanks used in the maintenance and repair of city vehicles.,Retain for 3 year(s) after disposition of asset,Public,
22991,Duchesne County (Utah). County Recorder,Miscellaneous records,1900-,Numerical by book and page.,"These are copies of recorded instruments of ""a miscellaneous character not otherwise provided for"" (UCA 17-21-6(9) (1995)). The index contains the date of instrument\, date of filing\, entry number\, book and page\, type of instrument\, from\, to\, and remarks.",Permanent. Retain until administrative need ends,Public,
22947,Orem (Utah). Public Works,Vehicle fleet workload reports,1992-,Chronological by year,"These are requests for maintenance\, service\, cleaning\, or repair of vehicles\, equipment\, and buildings\, received from any municipal department.",Retain for 6 month(s),Public,
22967,Judicial Council. Board of Circuit Court Judges. Circuit Court (Seventh Circuit),Registers of actions,1978-1985.,Chronological.,"This series contains registers of actions for civil\, criminal and small claims cases for the Circuit Court in Juab County.",,Public,
23006,Orem (Utah). City Manager,City Council resolutions,1966-,Numerical by resolution number,"These are formal statements of a decision\, or expression of opinion put before or adopted by the city council. They may perform the same function as an ordinance. Resolutions may include the following: establishing water and sewer rates\, charges for garbage collection and fees charged for municipal services\, establishing policies and guidelines\, and regulating the use and operation of municipal property (UCA 10-3-717 (1997)).",Permanent. Retain until administrative need ends,Public,
22973,Logan School District (Utah),General ledgers,1880-1919.,Chronological.,,,,1 microfilm reel
23017,Orem (Utah). Public Works,Work scheduling calendar,1990-,Chronological by date,"This records series consists of a daily log of city vehicles brought to the Fleet Division of Public Works for repair. This log is used by the fleet manager to gauge the work load when assigning vehicle repair and maintenance tasks. Information includes vehicle number\, date work is scheduled to be performed\, time vehicle will be delivered to shop\, time and date vehicle is needed back in service\, and a listing of needed repairs.",Retain for 2 year(s),Public,
23012,Orem (Utah). Development Services,Plat log,1997-,Chronological by date received,"These are city maps and plats for surveys and maintenance of city property and facilities. They are used for research purposes by the public\, other city departments\, and title companies. They include townships and range\, rights-of-way\, monument markers\, lot measurements\, street names\, centerline measurements\, blocks\, and subdivision names.",Retain for 1 year(s),Public,
23049,Department of Health and Human Services. Division of Child and Family Services. Logan Office,Trust account records,1995-,Alphabetical by client surname,"These records document bank statements from client trust accounts and are used to manage financial and audit records. Information includes returned checks\, financial statements\, and bank transactions.",Retain for 4 year(s) after case is closed,Private,
23078,North Davis Fire District (Utah),Utah Emergency Medical Services incident report,1982-,Chronological,"These report forms (including the activity report or sign-in sheets\, formally series 23100 as of June 2002) record both statistical and patient information on all Emergency Medical Services (EMS) calls received by the fire department. They serve as the medical chart for all persons treated by the department's paramedics. This report is required by law (UCA 26-8-5(5) (1997)) and a copy is submitted to the State Office of Emergency Medical Services for a compliance audit and is retained for 25 years.",Retain for 10 year(s),Private,
23113,Cedar City (Utah),Police arrest reports,1920-,Numerical by case number,"These are misdemeanor and felony arrests for adults and/or juveniles. These case files include complete information and description of person arrested\, date\, arrest time\, arrest location\, charges\, description of offense\, witnesses\, vitims\, suspects\, and name of officer(s) making arrest. These reports may include witness statements\, photos\, evidence logs\, medical reports\, copies of teletypes\, and other supplemental investigation reports. Sometimes a copy of the arrest report is sent to the county jail.",Retain for 10 year(s) after case is closed,Protected,
23056,Board of Education. Office of Education. Child Nutrition Section,Family daycare files,1990-,"Alphabetical by daycare center, thereunder chronological by date","These records document families that act as daycare centers for family members and which receive aid from the Child Nutrition Program in Utah. Information in the records includes licensing information\, correspondence\, and agreements between the Office of Education and the daycare centers.",Retain for 5 year(s),Private,
23079,North Davis Fire District (Utah),Exposure reports,1981-,Chronological,"This report is completed when a fire fighter is exposed to toxic fumes\, smoke\, or chemicals during the course of fire fighting. It is used to verify exposure in case of illness. It includes employee's name\, position\, station\, address where injury occurred\, occupancy type\, date and time of exposure\, incident number\, description of exposure\, duration of exposure\, symptoms present\, date and signature of employee\, and date and signature of supervisor.",Retain for 30 year(s) after separation,Private,
22484,Marriott-Slaterville (Utah),Proof of publication records,1999-,Chronological,"These files contain evidence of the publication of a document or public notification appearing in a local newspaper\, usually for hearings\, sale of bonds\, budget\, and council meetings (UCA 78-25-14 (1997)).",Retain for 6 year(s),Public,
22464,Marriott-Slaterville (Utah),Contract billings files,1999-,Chronological,"These are monthly bills received by municipalities with contractual agreements with counties to provide animal control services. They are used to collect fees for services provided. The bills may include date\, invoice number\, name and address of city\, description of services provided\, amount due\, contract-agreement number\, account number\, amount\, and a statement certifying billing accuracy.",Retain for 3 year(s),Public,
22497,Marriott-Slaterville (Utah),Zoning ordinances,1999-,Chronological,"These ""land use and development"" ordinances provide standards for development for ""land use and development"" within the municipality. They have been approved by both the planning commission and the city commission. ""The planning commission shall prepare and recommend to the [city commission] a proposed zoning ordinance and maps . . . The [city commission] shall hold a public hearing on the proposed zoning ordinance . . . After public hearing\, the [city commission] may (a) adopt the ordinance as proposed; (b) amend zoning ordinance and adopt or reject the zoning ordinance as amended; or (c) reject the ordinance"" (UCA 10-9-402 (1995)).",Permanent. Retain until administrative need ends,Public,
22471,Marriott-Slaterville (Utah),Residential building plans,1999-,Chronological,"These are the blueprints and specifications submitted by building contractors or owners when applying for a building permit for the construction of residential buildings. The specifications are compiled by the architect for use by contractor to complete detail work providing type\, grade\, brand of materials to be used and general conditions which govern the methods to be employed. They also identify the temporary facilities\, job cleanup\, security\, time limits\, deadlines\, and responsibilities of the architect\, owner and contractor. They are used for determining code compliance and the enforcement of building codes. They are usually arranged by permit number or address.",Retain for 1 year(s) after end of project or program,Public,
22490,Marriott-Slaterville (Utah),Conditional use permit records and indexes,1999-,Chronological,"These files document the application for conditional use permits. These permits allow for the construction of buildings on the condition that impacts on neighborhoods are mitigated. They include the original application\, blueprint drawings\, investigative reports\, planning commission decisions\, cash receipts\, and related correspondence.",Permanent. Retain until administrative need ends,Public,
22498,Marriott-Slaterville (Utah),"Class ""C"" road funding project files",1999-,Chronological,"These project files document the funding for Class ""C"" roads. CLass ""C"" funding is money allocated to each municipality from the Transportation Fund ""under rules made by the department"" (of Transportation) (UCA 27-12-23 (1997)). The files include amount of funds allocated and how they were spent for each project (man-hours\, vehicle usage\, and material used).",Retain for 3 year(s),Public,
22487,Marriott-Slaterville (Utah),Adoption of the master plans,1999-,Chronological,"These are comprehensive plans for municipal development adopted by the city commission. ""Each municipality shall prepare and adopt a comprehensive\, long-range general plan for present and future needs of the municipality; growth and development of the land within the municipality or any part of the municipality"" (UCA 10-9-301(1) (1997)). ""The planning commission shall make and recommend to the [city commission] a proposed general plan for the area within the municipality"" (UCA 10-9-302(1)(a) (1997)). The plans serve as a guide for decision-making on rezoning and other planning proposals and as the goals and policies of municipalities attempting to guide land use in local jurisdictions. The plans include ""planning commission's recommendations for the development of the territory covered by the plan\, and may include\, among other things: (a) a land use element; (b) a transportation and circulation element; (c) an,environmental element; (d) a public service and facilities element; (e) a rehabilitation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality considers appropriate"" (UCA 10-9-302(2) (1997)). The plan may also include maps\, plats\, and charts.",Permanent. Retain until administrative need ends,Public,
22495,Marriott-Slaterville (Utah),Subdivision review case files,1999-,Chronological,These case files document the developmental history of subdivision plans submitted to the Planning Commission for compliance review with applicable development ordinances and standards. This includes those that are considered lot/splits (subdivisions smaller than five lots).,Permanent. Retain for 1 year(s) after case is closed,Public,
22503,Marriott-Slaterville (Utah),Excavation permit application,1999-,Chronological,"These applications are used by individuals and contractors requesting to work in the municipal right-of-way for demolitions or excavations. The application includes job address\, date\, owner/agent name and job address\, a location description of intended excavation\, size\, purpose\, and agreement to comply with all state laws and municipal ordinances.",Retain for 1 year(s) after expiration of permit or license,Public,
22496,Marriott-Slaterville (Utah),Zoning maps,1999-,Chronological,"These maps show zoning boundaries within the municipality. They are usually blueprint maps which show streets\, property lines\, zoning boundaries\, and area classifications. These maps are used for reference purposes and are frequently updated.",Permanent. Retain until administrative need ends,Public,
22504,Marriott-Slaterville (Utah),Informational maps and plats,1999-,Chronological,"These are city maps and plats for surveys and maintenance of city property and facilities. They are used for research purposes by the public\, other city departments\, and title companies. They include townships and range\, rights-of-way\, monument markers\, lot measurements\, street names\, centerline measurements\, blocks\, and subdivision names.",Retain until superseded,Public,
22524,Department of Transportation. Engineering & Operations. Region Two,Consultant project files,Unknown-,Numerical by contract number,"These files document the approval to obtain consultant services. Information includes consultant's proposals\, evaluations\, negotiation summaries\, engineering service contracts\, audit reports\, invoices\, warrant requests\, progress reports\, correspondence\, project manager evaluations\, and post audit reports.",Retain for 7 year(s),Public,
22506,Marriott-Slaterville (Utah),Intersection case files,1999-,Chronological,"These files record data on all municipal streets. They are used by traffic engineers and technicians when investigating a particular intersection to determine appropriate traffic regulations. They contain traffic volume (counts taken either mechanically or manually)\, requests or complaints received which required a study and response concerning specific intersections and work order outline to be done at specific intersections\, and a traffic accident history.",Retain for 7 year(s),Public,
22551,Department of Health and Human Services. Office of Recovery Services,Bankruptcies and notices of default records,1997-,"Alphabetical by surname, thereunder, chronological by year","These records document official papers from the Bankruptcy Court. They indicate persons filing for bankruptcy and the type of bankruptcy filed. Other information includes filed cases\, dismissed cases\, discharged cases\, and other documents from attorneys. The Notices of Default contain official documents from mortgage companies indicating that a default has occurred and the mortgage company is taking action to sell the property to pay off outstanding debts.",Retain for 3 year(s),Private,
22532,Southeastern Utah Association of Local Governments (Utah),Water quality management application,1975-,none,"This is an application to be the Section 208 Water Quality Management Planning Agency. It has information on population\, energy use\, geography\, employment\, mining\, waste treatment\, water quality.",Retain permanently,Public,
22581,Department of Health and Human Services. Office of Recovery Services,Recovery Services client case files (Provo Office),1975-2023.,Alphabetical by client surname,"These files document case history files kept on persons from whom Recovery Services is attempting to collect money. Information may include divorce decree\, case log\, document referral\, computation of arrearages\, notice of payment due\, correspondence regarding the whereabouts of the obligor\, request for refund\, referral for duty of support and paternity action\, intake sheet\, client's responsibility\, affidavit\, assignment of collection of support payment\, cancelled checks\, transmittals\, court order revoking probation\, subpoena\, summons\, unable to locate return\, Attorney General referral for legal action to recover an overpayment\, check loss affidavit\, waiver of rights\, statement from receiver admitting overpayment\, referral to computer\, intake/locate\, attorney referral for secondary action\, close/suspend notice\, and a location worksheet summary. 45 CFR 205.50 (2004)\, prohibits disclosure of information about applicants and recipients of public assistance and child support services. Also\,,45 CFR 303.70 (2004)\, requires that information obtained from federal parent locater services is private.",Retain for 4 year(s) after case is closed,Private,
22634,Weber County (Utah). County Clerk,Marriage license index books,1888-1949.,"Chronological by date span, thereunder by sex, thereunder alphabetical by surname","This series provides access to the marriage licenses. The indexes contain information pertaining to name of male\, name of female\, book and page recorded\, and certificate number. The index contains a direct index (by male name) and a reverse index (female name).",,Public,
22583,Department of Health and Human Services. Office of Recovery Services,Recovery Services client case files (St. George Office),1975-2023.,Alphabetical by client surname,"These files document case history files kept on persons from whom Recovery Services is attempting to collect money. Information may include divorce decree\, case log\, document referral\, computation of arrearages\, notice of payment due\, correspondence regarding the whereabouts of the obligor\, request for refund\, referral for duty of support and paternity action\, intake sheet\, client's responsibility\, affidavit\, assignment of collection of support payment\, cancelled checks\, transmittals\, court order revoking probation\, subpoena\, summons\, unable to locate return\, Attorney General referral for legal action to recover an overpayment\, check loss affidavit\, waiver of rights\, statement from receiver admitting overpayment\, referral to computer\, intake/locate\, attorney referral for secondary action\, close/suspend notice\, and a location worksheet summary. 45 CFR 205.50 (2004)\, prohibits disclosure of information about applicants and recipients of public assistance and child support services. Also\,,45 CFR 303.70 (2004)\, requires that information obtained from federal parent locater services is private.",Retain for 4 year(s) after case is closed,Private,
22608,Bureau of Aids Prevention and Control,HIV seroprevalence of persons undergoing necropsy survey,1988-1992.,"Chronological by year, thereunder alphanumerical by code.","This record series consists of data collected to determine HIV seroprevalence among persons undergoing necropsy. The following data is collected on each form: code (form number); date; person's gender\, age\, race\, cause of death\, and other significant conditions/medical history; whether there was clinical evidence of AIDS or HIV-related disease\, and\, if so\, details; and lab results (ELISA\, IFA\, and/or western blot tests).",,Exempt,
22676,Granite School District (Utah). Whittier Elementary School,Student attendance rolls,1919-1949.,"Chronological, thereunder alphabetical by teacher's name","These are the class rolls maintained by each teacher. They are used to record student attendance. These rolls include year\, teacher's name\, student's name\, address\, birthdate\, parents' names \, attendance\, and grades.",,Exempt,
22709,Logan (Utah). Community Development,Planning commission project files,1976-,Numerical,These case files document the developmental history of subdivision plans submitted to the Planning Commission for compliance review with applicable development ordinances and standards. This includes those that are considered lot/splits (subdivisions smaller than five lots).,Permanent. Retain until administrative need ends,Public,
22737,Park City (Utah). Public Works,Vehicle maintenance records,1985-,Alphabetical,"These are daily maintenance records on all municipal vehicles. They are used to provide a maintenance history and include work order number\, dates\, maintenance performed\, mileage of vehicle\, problem type\, driver's name\, and action taken.",Retain for 3 year(s) after disposition of asset,Public,
22747,Park City (Utah). City Manager,Building illustrations,1980-,Alphabetical,"These are working copies of maps of real property and drawings and diagrams of actual buildings. They are used during the early phases of redevelopment projects. When the projects become official\, the maps and drawings become part of the project file.",Retain for 4 year(s),Public,
22763,Park City (Utah). Planning,Survey drawings,undated,,"These are drawings of new surveys and resurveys of parcels of property containing horizontal control monuments. They are computed on a state plane grid coordinate and are used as a reference for measurements and deeds research. They include monuments\, state plane grid coordinates\, surveyor's notes\, scale\, legend\, and north point.",Permanent. Retain until administrative need ends,Public,
22788,Park City (Utah). Municipal Athletic Recreation Center (MARC) and Recreation,Planning and evaluation studies,1990-,Chronological,"These studies are undertaken periodically to identify library service needs. They include user\, community and other evaluation studies. They are used for planning future services. The studies may include responses to patron surveys\, demographic information\, circulation statistics\, and collection development studies.",Permanent. Retain until superseded,Public,
22744,Park City (Utah). City Manager,Utah emergemcy medical services (EMS),undated,,These report forms record both statistical and patient information on all Emergency Medical Services (EMS) calls received by the fire department. They serve as the medical chart for all persons treated by the department's paramedics. This report is required by law (UCA 26-8-5(5) (1997)) and a copy is submitted to the State Office of Emergency Medical Services for a compliance audit and is retained for 25 years.,Retain for 10 year(s),Private,
22769,Park City (Utah). Municipal Athletic Recreation Center (MARC) and Recreation,Patron requests,1983-,Chronological,"These are library patron requests. They may be either requests for library materials\, such as requests for materials currently checked out or to add new materials to the library collection\, or they may be requests to use library owned equipment such as computers and listening stations. Materials requests may include library card number\, patron's name\, address\, telephone number\, and signature\, as well as information about the requested library material. Equipment usage requests may additionally include information about the use of computers or other equipment such as date and time used\, Inter-net sites visited\, or terms of use.",Retain for 1 year(s),Private,
22738,Park City (Utah). City Manager,Work orders,1985-,Alphabetical,"These are authorization forms for repair or maintenance work on department vehicles\, equipment\, or municipally-owned facilities or structures.",Retain for 3 year(s),Public,
22764,Park City (Utah). Planning,Survey field books,undated,,"These books contain the original field notes of survey parties' daily survey measurements. The notes are a constant source of information for design surveys\, civic improvement\, benchmarks\, elevations\, property surveys\, and for updating measurements and information on atlas plats. They include survey measurements\, elevations\, and grade with some sketches of the area.",Permanent. Retain until administrative need ends,Public,
22781,Park City (Utah). Municipal Athletic Recreation Center (MARC) and Recreation,Circulation records,1983-,Alphabetical,"These are records of all library materials checked out from the library system. They may be automated or manual systems. The information includes the item title\, identification number (barcode number)\, date item due\, patron name and library card number.",Retain until administrative need ends,Private,
22750,Park City (Utah). City Manager,Community development block grant supporting files,1980-,Alphabetical,"These are the supporting documentation to the application and administration of projects funded under Community Development and Block Grant (CDBG) funds. These projects include both direct grants and regrants. They include reports\, audits\, certificates\, maps and related correspondence. Under the federal guidelines\, agencies are required ""to maintain records in sufficient detail to demonstrate compliance with the provisions"" concerning affirmative action\, labor\, and environmental standards (24 CFR 570.611(f) (1992)).",Retain for 3 year(s),Public,
22767,Park City (Utah). Municipal Athletic Recreation Center (MARC) and Recreation,Interlibrary loan records,1988-,Reverse chronological,"These records document the lending and borrowing of library materials through the interlibrary loan network. They include interlibrary loan forms\, computer searches\, related correspondence and memoranda. The interlibrary loan forms include patron's name\, address\, telephone number\, description of material being requested (author\, title\, publisher\, publication date)\, status indication (overdue\, lost\, out-of-print)\, indication of search strategy\, date material provided\, and date material to be returned.",Retain until final action,Private,
22784,Park City (Utah). Municipal Athletic Recreation Center (MARC) and Recreation,Library complaints,1997-,Chronological,"These records document complaints received and actions taken concerning library services including programming and material selection policies. They include complainant's name\, address\, and telephone number\, date\, explanation of complaint\, and related correspondence\,",Retain for 1 year(s) after resolution of issue,Public,
22854,Cache County (Utah). Hyde Park School District,Trustee account book,1901-1908.,Chronological,"This book documents the receipts and disbursements made for school operations in the Hyde Park School District. It is a standard account book used for school financial record keeping in Utah schools. The book includes disbursement number\, date\, amount and to whom issued\, teacher salaries (divided by male and female)\, building and sites\, furnishings\, library books\, free text books\, repairs and improvements\, current expenses\, compensation of trustees\, janitor's salaries\, payment of matured bonds\, bond interest\, other disbursements\, and remarks (usually the reason for payment). This book also includes a tally of a school election\, an annual report of textbooks\, minutes of a tax meeting\, and school board election certification.",,Public,1 microfilm reel
22851,Cache County (Utah). Greenville School District,Trustee account book,1900-1908.,Chronological,"This account book documents the district's receipts and disbursements. It is maintained for the district's board of trustees. It is an itemized listing of receipts and disbursements by school year. The book includes date\, district fund\, warrant number\, amount for each warrant\, totals\, name of person receiving payment\, and payment's purpose.",,Public,2 microfilm reels
22859,Cache County (Utah). Mount Sterling School District,Trustee account book,1902-1908.,Chronological,"These two account books document the district's receipts and disbursements. It is maintained by the district's treasurer. The books include date\, district fund\, warrant number\, amount for each warrant\, totals\, name of person receiving payment\, and payment's purpose. The receipts are only noted at the beginning of each year's disbursements.",,Public,1 microfilm reel
22867,Cache County (Utah). Paradise School District,Treasurer's account book,1890-1908.,Chronological,This account book documents the district's expenditures. It is maintained by the district's treasurer. The book includes both territorial and county apportionments. Special taxes are treated as separate accounts with certain expenditures deducted from each. The accounts also include payroll payments for teaching and janitorial work as well as current expenses.,,Public,
22846,Weber County (Utah). Board of Equalization,Charitable organizations tax exemption files,ca. 1946-,"Chronological, thereunder alphabetical by organization's name","These files document charitable organizations receiving property tax exemptions. They include the affidavit for exemption submitted by religious and charitable organizations and the Board of Equalizations's decision letter. The files include the land serial number\, taxable year\, name of organization and authorized persons\, address\, nature and use of property\, and reasons for requesting exemptions.",Permanent. Retain for 7 year(s),Public,
22871,Cache County (Utah). Providence School District,Trustee account book,1900-1908.,Chronological,"This book documents the receipts and disbursements made for school operations in the Providence School District. It is a standard account book used for school financial record keeping in Utah schools. The book includes disbursement number\, date\, amount and to whom issued\, teacher salaries (divided by male and female)\, building and sites\, furnishings\, library books\, free text books\, repairs and improvements\, current expenses\, compensation of trustees\, janitor's salaries\, payment of matured bonds\, bond interest\, other disbursements\, and remarks (usually the reason for payment).",,Public,1 microfilm reel
22887,Cache County (Utah). School Superintendent,Warrant register,1901-1907.,Chronological,"This register records the appropriation of state funds by the county school superintendent for contingent expenses and the superintendent's salary. It includes date\, warrant number\, account\, description of expenditure\, and amount.",,Public,1 microfilm reel
22832,Department of Human Services. Division of Child and Family Services. South County/Spanish Fork Office,Foster parent provider eligibility files,1990-2010.,Alphabetical by client surname,"These files document eligibility requirements for foster parents. They are used by case workers for administrative purposes and to disburse payments made to those foster parents for their services. Information includes eligibility documents\, reference letters\, medical forms\, Bureau of Criminal Identification cards\, release forms\, computer forms\, training documentation\, case worker's notes contracts\, home studies\, and licenses.",Retain for 50 year(s) after case is closed,Private,
22881,Cache County (Utah). Wheeler School District,Trustee account book,1902-1908.,Chronological,"This account book documents the district's receipts and disbursements. The book includes date\, district fund\, warrant number\, amount for each warrant\, totals\, name of person receiving payment\, and payment's purpose. The last page includes the receipts for an ""odd"" account 1905-1906.",,Public,1 microfilm reel
22890,Cache County (Utah). School Superintendent,Warrant register and school administration records,1892-1897.,Chronological,"This book documents the administrative responsibilities of the county school superintendent. The book contains a listing of district credit recorded by the county treasurer\, a listing of school monies\, a listing of warrants issued to school districts\, a record of disbursements of warrants\, reports on districts\, teacher evaluations\, a listing of teachers in the county\, a listing of trustees\, and Territorial fund apportionment records.",,Public,1 microfilm reel
22894,Cache County (Utah). School Superintendent,Account book,1897-1903.,Chronological,"This account book documents the district's receipts and disbursements. It is not specifically identified\, but appears to be either Trenton or Cornish school district. Receipts are noted on the left third of the left page\, with the balance of the double page given to itemized disbursement by category. The book includes disbursement number\, date\, payment to whom issued\, teacher salaries (male and female)\, building sites\, furnishings\, library books\, free textbooks\, repairs and improvements\, current expenses\, compensation of trustees\, janitor's salaries\, payment of matured bonds\, bond interest\, other disbursements\, and remarks (reason for payment).",,Public,1 microfilm reel
22924,Ogden (Utah). City Treasurer,Vouchers,1963-,Chronological by date,"This is an official authorization to pay on a claim or bill. Includes name of department fund\, check number\, date\, amount of claim\, transmittal sheet number\, and authorizing signature.",Retain for 4 year(s),Public,
22051,Carbon County (Utah). County Auditor,Audit reports,1975-1978; 1980-,Chronological,These are reports prepared by external auditors examining and verifying the county's financial activities for the year. Includes statements of receipts and disbursements and established funds of the county.,Retain permanently,Public,
22068,Department of Natural Resources. Lone Peak Conservation Center,Seedling purchase contracts,1990-,Chronological,"The contract documents the purchase of seedlings from the Nursery. Information includes the name and address of the purchaser\, type of planting\, county in which the plants will be planted\, cost per plant\, quantity\, total cost\, date the order was filled\, order number\, shipping costs\, etc.",Retain for 6 year(s),Public,
22078,Orem (Utah). Department of Public Safety,Fax transitory coversheets,unknown,Chronological by date sent,These are cover letters or other records attached to publications or other municipal information sent from municipal offices. They normally only indicate that information is being transmitted per request and provide no additional information.,Retain until administrative need ends,Public,
22090,Orem (Utah). Department of Public Safety,Waiver disclosure of information record,1994-,Alphabetical by name,These signed waiver disclosure records are requests which are received from other government entities who are conducting a background investigation for employment. It contains a signature and notarization for the release or disclosure of information.,Retain for 4 year(s),Public,
22112,Orem (Utah). Department of Public Safety,Magnetic dispatch tapes,1984-,Chronological,These are twenty-four hour tape recordings of incoming and outgoing telephone or radio calls made from and to the dispatch office. They are used to document the actions of dispatch personnel and public safety officers. The tapes are rotated on a regular basis and portions of the tapes concerning questionable cases are transferred to cassette tapes.,Retain for 30 day(s),Private,
22133,Department of Workforce Services. Workforce Research and Analysis Division,Job seekers satisfaction surveys,1997-,Alphabetical by Employment Center.,"This survey documents the level of the satisfaction of clients with the employment centers. The survey is conducted annually and is used to improve customer service. Information may include the type of service received by the client\, degree of satisfaction in customer service areas such as response time\, etc. The information is compiled into an annual report which is retained permanently.",Retain for 3 year(s),,
22116,Treasurer,Journal vouchers,1994-,"Chronological by year, thereunder numerical by serial number","These vouchers are hard copy reports generated from the Treasurer's Office computer system. They document the progress of the agency's programs and serve as backup documentation. These reports are audited yearly. Information in the reports may include copies of bank reconciliations\, detailed investment listings\, revenue summaries\, expenditure/warrant summaries\, summarized pool information\, adjusting entries\, balance sheets\, statement of revenue/expenditures\, cash flow statements\, and trial balance sheets.",Retain for 6 year(s),Public,
22125,Department of Human Services.$bDivision of Child and Family Services.$bSalt Lake Valley Region,Holladay office child and family services family case records,1996-2012.,Alphabetical by client surname.,"These files document complete case histories of the Division of Child and Family Services (DCFS) provided to families. These services include children at risk (CAR)\, clinical casework counseling (CCS)\, counseling individual services (CIS)\, child protective services (CPS)\, custody evaluations\, family preservation (PFP)\, family reunification (PFR)\, in-home services (PSC and PSS)\, interstate compact services (ICPC)\, out of home care (SCF)\, courtesy supervision (SCS)\, and youth services (PYS). These programs are funded by DFCS and/or local discretionary funds. These files will enable the division to monitor the types of services that have been provided to a family and work more effectively in providing new services when required. Information includes family histories\, names\, birth certificates\, social security cards\, court documents\, guardianship orders\, tribal membership certification\, activity log logs\, case plans\, video recordings of parent visits with their children\, psychological,progress notes\, personal and family counseling reports\, psychological and psychiatric information\, medical and dental reports\, employment histories\, living conditions\, marital status\, salary information\, collateral agency data\, child abuse and neglect reports\, police reports\, family studies\, health and education records and fees\, medicaid information\, payment records\,release forms\, contracts\, and reference letters.",Retain for 50 year(s) after case is closed,Private,
22131,Timpanogos Special Service District (Utah),Pretreatment user file,1984-,Alphabetical by user name,"These files are collected and maintained to administer the Pretreatment Program as specified by federal regulation (40 CFR 403) to pretreat waste and sewage water before it leaves the business or industrial location. These files include industrial user sample data\, user address\, permit application and permit\, sample manhole information\, grease trap data\, notice of violations\, industrial process information\, and user correspondence.",Permanent. Retain for 6 year(s) after final action,Public,
22153,Department of Health and Human Services. Division of Child and Family Services. Ogden Office and Northern Region Administration,Child and Family Services family case records,1996-,Alphabetical by client surname.,"These files document complete case histories of the Division of Child and Family Services (DCFS) provided to families. These services include children at risk (CAR)\, clinical casework counseling (CCS)\, counseling individual services (CIS)\, child protective services (CPS)\, custody evaluations\, family preservation (PFP)\, family reunification (PFR)\, in-home services (PSC and PSS)\, interstate compact services (ICPC)\, out of home care (SCF)\, courtesy supervision (SCS)\, and youth services (PYS). These programs are funded by DFCS and/or local discretionary funds. These files will enable the division to monitor the types of services that have been provided to a family and work more effectively in providing new services when required. Information includes family histories\, names\, birth certificates\, social security cards\, court documents\, guardianship orders\, tribal membership certification\, activity log logs\, case plans\, video recordings of parent visits with their children\, psychological,progress notes\, personal and family counseling reports\, psychological and psychiatric information\, medical and dental reports\, employment histories\, living conditions\, marital status\, salary information\, collateral agency data\, child abuse and neglect reports\, police reports\, family studies\, health and education records and fees\, medicaid information\, payment records\,release forms\, contracts\, and reference letters.",Retain for 50 year(s),Private,
22156,Department of Health and Human Services. Division of Child and Family Services. Logan Office,Child and family services family case records,1996-,Alphabetical by client surname.,"These files document complete case histories of the Division of Child and Family Services (DCFS) provided to families. These services include children at risk (CAR)\, clinical casework counseling (CCS)\, counseling individual services (CIS)\, child protective services (CPS)\, custody evaluations\, family preservation (PFP)\, family reunification (PFR)\, in-home services (PSC and PSS)\, interstate compact services (ICPC)\, out of home care (SCF)\, courtesy supervision (SCS)\, and youth services (PYS). These programs are funded by DCFS and/or local discretionary funds. These files will enable the division to monitor the types of services that have been provided to a family and work more effectively in providing new services when required. Information includes family histories\, names\, birth certificates\, social security cards\, court documents\, guardianship orders\, tribal membership certification\, activity log logs\, case plans\, video recordings of parent visits with their children\, psychological,progress notes\, personal and family counseling reports\, psychological and psychiatric information\, medical and dental reports\, employment histories\, living conditions\, marital status\, salary information\, collateral agency data\, child abuse and neglect reports\, police reports\, family studies\, health and education records and fees\, medicaid information\, payment records\,release forms\, contracts\, and reference letters.",Retain for 50 year(s) after case is closed,Private,
22168,Department of Health and Human Services. Division of Child and Family Services. Tooele Office,Child and Family Services family case records,1996-,Alphabetical by client surname.,"These files document complete case histories of the Division of Child and Family Services (DCFS) provided to families. These services include children at risk (CAR)\, clinical casework counseling (CCS)\, counseling individual services (CIS)\, child protective services (CPS)\, custody evaluations\, family preservation (PFP)\, family reunification (PFR)\, in-home services (PSC and PSS)\, interstate compact services (ICPC)\, out of home care (SCF)\, courtesy supervision (SCS)\, and youth services (PYS). These programs are funded by DCFS and/or local discretionary funds. These files will enable the division to monitor the types of services that have been provided to a family and work more effectively in providing new services when required. Information includes family histories\, names\, birth certificates\, social security cards\, court documents\, guardianship orders\, tribal membership certification\, activity log logs\, case plans\, video recordings of parent visits with their children\, psychological,progress notes\, personal and family counseling reports\, psychological and psychiatric information\, medical and dental reports\, employment histories\, living conditions\, marital status\, salary information\, collateral agency data\, child abuse and neglect reports\, police reports\, family studies\, health and education records and fees\, medicaid information\, payment records\,release forms\, contracts\, and reference letters.",Retain for 50 year(s) after case is closed,Private,
22176,Department of Health and Human Services. Division of Child and Family Services. Beaver Office,Child and Family Services family case records,1996-,Alphabetical by client surname.,"These files document complete case histories of the Division of Child and Family Services (DCFS) provided to families. These services include children at risk (CAR)\, clinical casework counseling (CCS)\, counseling individual services (CIS)\, child protective services (CPS)\, custody evaluations\, family preservation (PFP)\, family reunification (PFR)\, in-home services (PSC and PSS)\, interstate compact services (ICPC)\, out of home care (SCF)\, courtesy supervision (SCS)\, and youth services (PYS). These programs are funded by DCFS and/or local discretionary funds. These files will enable the division to monitor the types of services that have been provided to a family and work more effectively in providing new services when required. Information includes family histories\, names\, birth certificates\, social security cards\, court documents\, guardianship orders\, tribal membership certification\, activity log logs\, case plans\, video recordings of parent visits with their children\, psychological,progress notes\, personal and family counseling reports\, psychological and psychiatric information\, medical and dental reports\, employment histories\, living conditions\, marital status\, salary information\, collateral agency data\, child abuse and neglect reports\, police reports\, family studies\, health and education records and fees\, medicaid information\, payment records\,release forms\, contracts\, and reference letters.",Retain for 50 year(s) after case is closed,Private,
22185,Department of Health and Human Services. Division of Child and Family Services. Moab Office,Child and family services family case records,1996-,Alphabetical by client surname.,"These files document complete case histories of the Division of Child and Family Services (DCFS) provided to families. These services include children at risk (CAR)\, clinical casework counseling (CCS)\, counseling individual services (CIS)\, child protective services (CPS)\, custody evaluations\, family preservation (PFP)\, family reunification (PFR)\, in-home services (PSC and PSS)\, interstate compact services (ICPC)\, out of home care (SCF)\, courtesy supervision (SCS)\, and youth services (PYS). These programs are funded by DCFS and/or local discretionary funds. These files will enable the division to monitor the types of services that have been provided to a family and work more effectively in providing new services when required. Information includes family histories\, names\, birth certificates\, social security cards\, court documents\, guardianship orders\, tribal membership certification\, activity log logs\, case plans\, video recordings of parent visits with their children\, psychological,progress notes\, personal and family counseling reports\, psychological and psychiatric information\, medical and dental reports\, employment histories\, living conditions\, marital status\, salary information\, collateral agency data\, child abuse and neglect reports\, police reports\, family studies\, health and education records and fees\, medicaid information\, payment records\,release forms\, contracts\, and reference letters.",Retain for 50 year(s) after case is closed,Private,
22160,Department of Human Services.$bDivision of Child and Family Services.$bSalt Lake Valley Region,Child and family services family case records,1996-2012.,Alphabetical by client surname.,"These files document complete case histories of the Division of Child and Family Services (DCFS) provided to families. These services include children at risk (CAR)\, clinical casework counseling (CCS)\, counseling individual services (CIS)\, child protective services (CPS)\, custody evaluations\, family preservation (PFP)\, family reunification (PFR)\, in-home services (PSC and PSS)\, interstate compact services (ICPC)\, out of home care (SCF)\, courtesy supervision (SCS)\, and youth services (PYS). These programs are funded by DCFS and/or local discretionary funds. These files will enable the division to monitor the types of services that have been provided to a family and work more effectively in providing new services when required. Information includes family histories\, names\, birth certificates\, Social Security cards\, court documents\, guardianship orders\, tribal membership certification\, activity log logs\, case plans\, video recordings of parent visits with their children\, psychological,progress notes\, personal and family counseling reports\, psychological and psychiatric information\, medical and dental reports\, employment histories\, living conditions\, marital status\, salary information\, collateral agency data\, child abuse and neglect reports\, police reports\, family studies\, health and education records and fees\, medicaid information\, payment records\,release forms\, contracts\, and reference letters.",Retain for 50 year(s) after case is closed,Private,
22180,Department of Health and Human Services. Division of Child and Family Services. Kanab Office,Child and Family Services family case records,1996-,Alphabetical by client surname.,"These files document complete case histories of the Division of Child and Family Services (DCFS) provided to families. These services include children at risk (CAR)\, clinical casework counseling (CCS)\, counseling individual services (CIS)\, child protective services (CPS)\, custody evaluations\, family preservation (PFP)\, family reunification (PFR)\, in-home services (PSC and PSS)\, interstate compact services (ICPC)\, out of home care (SCF)\, courtesy supervision (SCS)\, and youth services (PYS). These programs are funded by DCFS and/or local discretionary funds. These files will enable the division to monitor the types of services that have been provided to a family and work more effectively in providing new services when required. Information includes family histories\, names\, birth certificates\, social security cards\, court documents\, guardianship orders\, tribal membership certification\, activity log logs\, case plans\, video recordings of parent visits with their children\, psychological,progress notes\, personal and family counseling reports\, psychological and psychiatric information\, medical and dental reports\, employment histories\, living conditions\, marital status\, salary information\, collateral agency data\, child abuse and neglect reports\, police reports\, family studies\, health and education records and fees\, medicaid information\, payment records\,release forms\, contracts\, and reference letters.",Retain for 50 year(s) after case is closed,Private,
22189,Department of Health and Human Services. Division of Child and Family Services. Vernal Office,Child and family services family case records,1996-,Alphabetical by client surname.,"These files document complete case histories of the Division of Child and Family Services (DCFS) provided to families. These services include children at risk (CAR)\, clinical casework counseling (CCS)\, counseling individual services (CIS)\, child protective services (CPS)\, custody evaluations\, family preservation (PFP)\, family reunification (PFR)\, in-home services (PSC and PSS)\, interstate compact services (ICPC)\, out of home care (SCF)\, courtesy supervision (SCS)\, and youth services (PYS). These programs are funded by DCFS and/or local discretionary funds. These files will enable the division to monitor the types of services that have been provided to a family and work more effectively in providing new services when required. Information includes family histories\, names\, birth certificates\, social security cards\, court documents\, guardianship orders\, tribal membership certification\, activity log logs\, case plans\, video recordings of parent visits with their children\, psychological,progress notes\, personal and family counseling reports\, psychological and psychiatric information\, medical and dental reports\, employment histories\, living conditions\, marital status\, salary information\, collateral agency data\, child abuse and neglect reports\, police reports\, family studies\, health and education records and fees\, medicaid information\, payment records\,release forms\, contracts\, and reference letters.",Retain for 50 year(s) after case is closed,Private,
22175,Department of Health and Human Services. Division of Child and Family Services. Cedar City Office & Southwest Region Administration,Child and family Services family case records,1996-,Alphabetical by client surname.,"These files document complete case histories of the Division of Child and Family Services (DCFS) provided to families. These services include children at risk (CAR)\, clinical casework counseling (CCS)\, counseling individual services (CIS)\, child protective services (CPS)\, custody evaluations\, family preservation (PFP)\, family reunification (PFR)\, in-home services (PSC and PSS)\, interstate compact services (ICPC)\, out of home care (SCF)\, courtesy supervision (SCS)\, and youth services (PYS). These programs are funded by DCFS and/or local discretionary funds. These files will enable the division to monitor the types of services that have been provided to a family and work more effectively in providing new services when required. Information includes family histories\, names\, birth certificates\, social security cards\, court documents\, guardianship orders\, tribal membership certification\, activity log logs\, case plans\, video recordings of parent visits with their children\, psychological,progress notes\, personal and family counseling reports\, psychological and psychiatric information\, medical and dental reports\, employment histories\, living conditions\, marital status\, salary information\, collateral agency data\, child abuse and neglect reports\, police reports\, family studies\, health and education records and fees\, medicaid information\, payment records\,release forms\, contracts\, and reference letters. After 2009\, domestic violence records are included in family case files. Previously they were kept in a separate series #18404.",Retain for 50 year(s) after case is closed,Private,
22239,Wellington (Utah),Traffic citations,unknown-,Numerical by citation number,"This is a copy of a citation issued by the police to drivers violating motor vehicle and traffic laws. It usually includes date\, time\, location of violation\, vehicle's license number\, violation code\, officer's name\, and signature of person receiving citation.",Retain for 2 year(s),Public,
22241,Wellington (Utah),Accident reports,unknown-,Numerical by case number,"These files document traffic accidents investigated by the police department. The report usually includes complete information on all cars and drivers involved in the accident\, accident location\, damage\, accident causes\, date and time\, accident diagram\, description\, and weather conditions. The original report is sent to the State Department of Public Safety if damage exceeds $1\,000\, or injury or death occurs (UCA 41-6-35 (1997))\, and is maintained for seven years.",Retain for 3 year(s),Exempt,
22270,Howell (Utah),Resolutions and ordinances,undated,Chronological,"These are formal statements of a decision\, or expression of opinion put before or adopted by the city council. They may perform the same function as an ordinance. Resolutions may include the following: establishing water and sewer rates\, charges for garbage collection and fees charged for municipal services\, establishing policies and guidelines\, and regulating the use and operation of municipal property (UCA 10-3-717 (1997)).",Retain permanently,Public,
22208,Wellington (Utah),Dog license records,ca. 1979-,"Alphabetical in computer, hard copy - chronological by date thereunder numerical by license number","These records document the payment of license fees. They may include owner's name\, breed of dog\, sex\, color\, expiration date of license\, expiration date of rabies vaccine\, dog's name\, indication if dog was neutered or spayed\, license fee\, and date paid.",Retain for 5 year(s),Public,
22253,Sevier County (Utah). County Clerk,Oaths and bonds record book,1887-1902.,Chronological,"This series contains oaths signed by individual who swear to support and follow the constitution and laws of the land\, especially pertaining to polygamy\, bigamy\, etc. The bonds are signed by individuals who swear to uphold their public office. Also\, contains certificates of elections.",,Public,1 microfilm reel
22279,Utah Commission for Women and Families,Commission project records,1996-2005.,"Chronological by year, thereunder alphabetical by project name","These records document projects conducted by the Commission on Women and Families to benefit women and families in Utah. Information in the files include project descriptions\, Commission meeting agenda\, correspondence\, facts pertinent to the projects\, and some publications related to the projects.",,Public,
22303,Cornish (Utah),Building permit files,1981-,Chronological by year,"These permits are issued as official building authorization for a variety of actions (construction\, demolition\, the installation of plumbing\, electrical or mechanical equipment\, and the placement of barricades). They contain inspection requests\, inspection reports\, certificates of occupancy\, and any pertinent information relating to the project. They may also contain water source\, sewer system\, flood plain\, and tank certificates.",Retain permanently,Public,
22341,Tremonton (Utah),City charter,1903-1963,Chronological,"These files contain the constitution\, bylaws and all amendments to city charters approved by the State Legislature (Constitution of Utah\, Article XI\, Section 5). State of Utah certification of Notice of incorporation. Also contains Abstract of Title to the townsite and certain incorporation papers from 1903 through 1961. Approximately 62 pages.",Permanent. Retain until administrative need ends,Public,1 microfilm reel
22369,North Logan (Utah),Resolutions,1934-,Numerical,"These are formal statements of a decision\, or expression of opinion put before or adopted by the city council. They may perform the same function as an ordinance. Resolutions may include the following: establishing water and sewer rates\, charges for garbage collection and fees charged for municipal services\, establishing policies and guidelines\, and regulating the use and operation of municipal property (UCA 10-3-717 (1997)).",Permanent. Retain until administrative need ends,Public,2 microfilm reels
22386,Garden City (Utah),Resolutions,1946-,Chronological,"These are formal statements of a decision\, or expression of opinion put before or adopted by the city council. They may perform the same function as an ordinance. Resolutions may include the following: establishing water and sewer rates\, charges for garbage collection and fees charged for municipal services\, establishing policies and guidelines\, and regulating the use and operation of municipal property (UCA 10-3-717 (1997)).",Retain permanently,Public,1 microfilm reel
22367,North Logan (Utah),Board of adjustment minutes,1980-,Chronological,These case files document the zoning activities of the Board of Adjustment. They are used to document the cases brought before the Board of Adjustment and its decisions. They contain the original application; findings and order; correspondence; and any exhibits such as plot plans or elevations.,Permanent. Retain until administrative need ends,Public,1 microfilm reel
22387,Garden City (Utah),Garden city charter,1934,Chronological,"These files contain the constitution\, bylaws and all amendments to city charters approved by the State Legislature (Constitution of Utah\, Article XI\, Section 5).",Retain permanently,Public,1 microfilm reel
22461,Marriott-Slaterville (Utah),Vendor lists,1999-,Chronological,"This is a list of vendors providing goods and services to the municipality. It usually includes names of vendors\, addresses\, telephone numbers\, and descriptions of goods or services provided.",Retain until superseded,Public,
22478,Marriott-Slaterville (Utah),Election canvasses,1999-,Chronological,"They are the official canvass of primary\, municipal\, or special elections. They contain a tabulation of votes cast by combined election districts. They include the date\, office\, names of candidates\, number of votes\, and totals.",Permanent. Retain for 2 year(s),Public,
22455,Marriott-Slaterville (Utah),Administrative payroll reports,1999-,Chronological,These are reports and statistics with supporting and related records which document payroll operations. They include reports and data used for workload and personnel management purposes.,Retain for 3 year(s),Private,
22463,Marriott-Slaterville (Utah),Insurance policy files,1999-,Chronological,These are insurance policy contracts between the municipality and private insurers.,Retain for 15 year(s),Public,
22454,Marriott-Slaterville (Utah),Business license files,1999-,Chronological,"These files contain information on all business licenses issued in the municipality. All businesses are required to be licensed before conducting business within municipal boundaries. They contain the application\, proof of payment\, and approval forms from regulatory departments (e.g.\, fire\, police\, health).",Retain for 3 year(s) after expiration of permit or license,Public,
22462,Marriott-Slaterville (Utah),Disaster planning files,1999-,Chronological,"These files are used to prepare city-wide plans for action to address emergency conditions (e.g. fire\, flood\, earthquake\, and other disasters). They include studies and evaluations undertaken by the municipality\, and the completed disaster plan.",Retain permanently,Public,
22470,Marriott-Slaterville (Utah),Nonresidential building plans,1999-,Chronological,"These are the blueprints and specifications submitted by building contractors or owners when applying for a building permit for the construction of commercial\, industrial\, or apartment structures. The specifications are compiled by the architect for use by the contractor to complete detail work providing type\, grade\, brand of materials to be used\, and general conditions which govern the methods to be employed. They also identify the temporary facilities\, job cleanup\, security\, time limits\, deadlines\, and responsibilities of the architect\, owner and contractor. They are used for determining code compliance and the enforcement of building codes. They are usually arranged by permit number or address.",Retain for 7 year(s) after end of project or program,Public,
22479,Marriott-Slaterville (Utah),Election records,1999-,Chronological,"These include all other records and forms (excluding ballots\, canvasses\, and returns) required in municipal elections (UCA 20A-4-202 (1997)).",Retain for 22 month(s),Public,
22466,Marriott-Slaterville (Utah),Misdemeanor case files,1999-,Chronological,"These case files document routine misdemeanor criminal cases prosecuted in circuit courts. They contain the case number\, defendant's name\, charge\, dates of indictment and arraignment\, plea\, bond amount\, trial date\, verdict\, and sentence. May also contain police records\, offense reports\, witness lists\, subpoenas\, FBI reports\, photographs\, and attorneys' notes. This information is largely duplicated in court files and should be weeded after the case is closed.",Retain for 7 year(s) after case is closed,Protected,
22483,Marriott-Slaterville (Utah),Petitions,1999-,Chronological,These files contain formal written petitions from citizens or municipal departments. Petitions state the issue of concern and list names and signatures of citizens requesting a particular action.,Retain for 5 year(s) after resolution of issue,Public,
22242,Wellington (Utah),Daily activity reports,unknown-,Chronological,"This is a report of daily activity per work shift per officer. It is used to compile annual reports and for planning and budgeting purposes. It usually includes date\, case number\, case type\, but may also show officer's name\, shift\, vehicle number\, total hours on and off duty\, administrative time\, and investigative time.",Retain for 2 year(s),Public,
22285,Division of Community Development,Four Corners Regional Commission large state project reports,1969-1980.,Alphabetical.,"This series contain reports funded by the Four Corners Regional Commission with information pertaining to economic development\, wastewater\, water supply\, geothermal electric power\, planning\, tourism\, facilities\, historical trails\, federal land transfers\, energy\, libraries\, building construction\, agriculture\, land use\, towns\, fairgrounds\, environment\, irrigation\, sewer systems\, snowmobiling\, airports\, uranium and dams. Most of the project reports are for Utah communities or regions; the Division of Community Development was responsible for providing assistance to communities in preparing applications to the Four Corners Regional Commission.",,Public,
22261,Howell (Utah),Annual financial reports,1975-,Chronological,"These are statistical reports on the financial affairs of the entire municipality. ""Within 180 days after the close of each fiscal year the city recorder or other delegated person shall present to the governing body an annual financial report prepared in conformity with generally accepted accounting principles\, as prescribed in the Uniform Accounting Manual for Utah cities (UCA 10-6-150 (1997)). ""Copies of the annual financial report....shall be filed with the state auditor and shall be filed as a public document in the office of the city recorder"" (UCA 10-6-150 (1997)).",Retain permanently,Public,
22298,Cornish (Utah),Election ballots/election returns,1937-,,"These are packets of official ballots of municipal elections cast by voters. ""Each election officer shall preserve ballots for 22 months after the election or until the time has expired during which the ballots could be used in an election contest"" (UCA 20A-4-202(2)(a) (1997)). If the election is not contested\, ""after that time\, destroy them without opening or examining them"" (UCA 20A-4-202(2)(d) (1997)). The returns are books of tabulations counted by the election judges. They serve as the official tally of voes for the municipal elections.",Retain for 22 month(s),Exempt,
22238,Wellington (Utah),Firearms qualification records,unknown-,Training file thereunder alphabetical by name,"These files contain records for police officers qualifying to carry a firearm. Each officer must qualify twice a year. These files include type of firearms used\, date\, identification number\, police officer's name\, pass/fail score\, and time span for score.",Retain for 2 year(s) after separation,Private,
22301,Cornish (Utah),Civil case files,1979-,"Chronological by year, thereunder numerical by case number","These case files document significant civil court cases in which the municipality is a party or represents the interests of the State of Utah. They include case number\, plaintiff\, defendant\, nature of case\, attorney's notes\, related correspondence\, and final verdict. This information is largely duplicated in court files and could be weeded after the case is closed.",Retain for 10 year(s) after case is closed,Protected,
22305,Cornish (Utah),Proof of publications records,1975-,Chronological by year,"These files contain evidence of the publication of a document or public notification appearing in a local newspaper\, usually for hearings\, sale of bonds\, budget\, and council meetings (UCA 78-25-14 (1997)).",Retain for 6 year(s),Public,
22300,Cornish (Utah),Significant law suit case files,1979-,"Chronological by year, thereunder numerical by case number","These are case files for significant lawsuits filed by the city and those filed against the city. They are used in pleading cases in court and later for research purposes. They contain various court pleadings\, research material\, and attorneys' notes.",Retain permanently,Public,
22317,Utah Education and Telehealth Network (Utah),Teacher registration and information data,1995-,Numerical by user identification number alphabetical by user name,"This computer data record identifies teachers who are registered to receive optional Utah Education Network computer services\, which include training opportunities\, suggested course outlines\, lesson plans\, and access to periodicals. Information includes names of registered teachers\, date of registration\, job description\, address and other contact information\, testing data and grade level the teacher is assigned to.",Retain for 90 day(s),,
22333,Farmington (Utah). Justice of the Peace,Justice dockets,1908-1913; 1925-1929.,Chronological,"These dockets document cases heard by the justice of the peace court. These preprinted books contain handwritten descriptions of civil and criminal (misdemeanor) cases. Receipts are attached throughout the book and loose files are also found. The dockets include the name of the justice court judge\, names of plaintiff and defendant\, charge\, date case heard\, summary of case\, decision\, fines\, and justice of peace signature.",,Public,
22327,Layton (Utah). Justice of the Peace,Justice dockets,1891-1935.,Chronological,"These dockets document cases heard by the justice of the peace court. These preprinted books contain handwritten descriptions of misdemeanor cases. Loose papers (i.e\, subpoenas\, executions) are located throughout the books. The dockets include name of the justice court judge\, names of plaintiff and defendant\, charge\, date case heard\, summary of case\, decision\, fines\, and justice of peace signature. Each book includes an alphabetical defendant and plaintiff index.",,Public,
22351,Richmond (Utah),Ordinance and resolutions,1869-,Chronological by year,"These are formal statements of a decision\, or expression of opinion put before or adopted by the city council. They may perform the same function as an ordinance. Resolutions may include the following: establishing water and sewer rates\, charges for garbage collection and fees charged for municipal services\, establishing policies and guidelines\, and regulating the use and operation of municipal property (UCA 10-3-717 (1997)).",Permanent. Retain until administrative need ends,Public,1 microfilm reel
22350,Richmond (Utah),Annual financial reports,1946-,Chronological by year,"These are statistical reports on the financial affairs of the entire municipality. ""Within 180 days after the close of each fiscal year the city recorder or other delegated person shall present to the governing body an annual financial report prepared in conformity with generally accepted accounting principles\, as prescribed in the Uniform Accounting Manual for Utah cities (UCA 10-6-150 (1997)). ""Copies of the annual financial report....shall be filed with the state auditor and shall be filed as a public document in the office of the city recorder"" (UCA 10-6-150 (1997)).",Permanent. Retain until administrative need ends,Public,2 microfilm reels
22365,River Heights (Utah),City zoning ordinances,1970-,Chronological by year,"These ""land use and development"" ordinances provide standards for development for ""land use and development"" within the municipality. They have been approved by both the planning commission and the city commission. ""The planning commission shall prepare and recommend to the [city commission] a proposed zoning ordinance and maps . . . The [city commission] shall hold a public hearing on the proposed zoning ordinance . . . After public hearing\, the [city commission] may (a) adopt the ordinance as proposed; (b) amend zoning ordinance and adopt or reject the zoning ordinance as amended; or (c) reject the ordinance"" (UCA 10-9-402 (1995)).",Permanent. Retain until administrative need ends,Public,
22401,Newton (Utah),Resolutions,1940-,Chronological,"These are formal statements of a decision\, or expression of opinion put before or adopted by the city council. They may perform the same function as an ordinance. Resolutions may include the following: establishing water and sewer rates\, charges for garbage collection and fees charged for municipal services\, establishing policies and guidelines\, and regulating the use and operation of municipal property (UCA 10-3-717 (1997)). These resolution for Newton city were used to bond for water projects\, One resolution was used to buy land to have access to water rights used for the town. Includes maps which refer directly to various resolutions.",Retain permanently,Public,1 microfilm reel
22354,Weber County (Utah). Board of Equalization,Minute book indexes,1905; 1916-1920.,"Chronological, thereunder alphabetical by first letter.","These books index the Board of Equalization minutes (Series 83902). The county commission serves as the Board of Equalization and meets only to determine tax relief for the indigent\, the aged\, the disabled\, and veterans. These books include notice number; name; book\, page\, line of the assessment roll; and amount of tax abated",,Public,0.35 cubic foot
22394,Pickleville (Utah),City charter,1935.,Chronological,"These files contain the constitution\, bylaws and all amendments to city charters approved by the State Legislature (Constitution of Utah\, Article XI\, Section 5).",,Public,1 microfilm reel
22444,Marriott-Slaterville (Utah),Technical reference files,1999-,Chronological,"These files contain copies of documents retained strictly for reference and informational purposes which are not part of the official files. Includes copies of reports\, studies\, special compilations of data\, drawings\, periodicals\, books\, clippings\, brochures\, catalogs\, and vendor price lists.",Retain until administrative need ends,Public,
22407,Department of Health. Bureau of Health Promotion,Tobacco Prevention and Control Program 1996 tobacco cessation questionnaires,1996.,Numerical by survey number,"These records document the efforts made by health care providers and health insurance companies regarding education of their patients/clients about the hazards of tobacco use. Information includes profession of responder\, advice given\, follow-up mechanisms used\, and agencies to whom the patient/client was referred.",,Public,
22409,Department of Health. Bureau of Health Promotion,Tobacco Prevention and Control Program records,1993-,Alphabetical by local health department,These records are copies of the Tobacco-Free Utah (TFU) and Core capacity contracts with the local health departments. The records include reports submitted by the local health departments concerning the programs and other supporting documentation. The local health departments receive money from the State Health Department through disbursement.,Permanent. Retain for 6 year(s),Public,
22458,Marriott-Slaterville (Utah),Invoice files,1999-,Chronological,"These records document the procurement of goods and services for the municipality. They usually include the date\, number of items received\, descriptions of items\, invoice number\, purchase order number\, vendor\, unit and total price of goods. Invoices are usually part of the accounts payable files or purchase order files.",Retain for 4 year(s),Public,
22412,Newton Cemetery Maintenance District (Utah),Rules and regulations,1945-,Chronological,"These are formal statements of a decision\, or expression of opinion put before or adopted by the city council. They may perform the same function as an ordinance. Resolutions may include the following: establishing water and sewer rates\, charges for garbage collection and fees charged for municipal services\, establishing policies and guidelines\, and regulating the use and operation of municipal property (UCA 10-3-717 (2010)).",Permanent. Retain until administrative need ends,Public,1 microfilm reel
22467,Marriott-Slaterville (Utah),Significant lawsuit case files,1999-,Chronological,"These are case files for significant lawsuits filed by the city and those filed against the city. They are used in pleading cases in court and later for research purposes. They contain various court pleadings\, research material\, and attorneys' notes.",Permanent. Retain for 1 year(s),Public,
22477,Marriott-Slaterville (Utah),Election ballots,1999-,Chronological,"These are packets of official ballots of municipal elections cast by voters. ""Each election officer shall preserve ballots for 22 months after the election or until the time has expired during which the ballots could be used in an election contest"" (UCA 20A-4-202(2)(a) (1997)). If the election is not contested\, ""after that time\, destroy them without opening or examining them"" (UCA 20A-4-202(2)(d) (1997)).",Retain for 22 month(s),Exempt,
22468,Marriott-Slaterville (Utah),Building permit files,1999-,Chronological,"These permits are issued as official building authorization for a variety of actions (construction\, demolition\, the installation of plumbing\, electrical or mechanical equipment\, and the placement of barricades). They contain inspection requests\, inspection reports\, certificates of occupancy\, and any pertinent information relating to the project. They may also contain water source\, sewer system\, flood plain\, and tank certificates.",Permanent. Retain for 1 year(s) after end of project or program,Public,
22480,Marriott-Slaterville (Utah),Election returns,1999-,Chronological,These are books of tabulations counted by the election judges. They serve as the official tally of votes for municipal elections.,Retain for 22 month(s),Public,
22488,Marriott-Slaterville (Utah),Board of adjustment case file,1999-,Chronological,These case files document the zoning activities of the Board of Adjustment. They are used to document the cases brought before the Board of Adjustment and its decisions. They contain the original application; findings and order; correspondence; and any exhibits such as plot plans or elevations.,Permanent. Retain until administrative need ends,Public,
22473,Marriott-Slaterville (Utah),City Charter,1999-,Chronological,"These files contain the constitution\, bylaws and all amendments to city charters approved by the State Legislature (Constitution of Utah\, Article XI\, Section 5).",Retain permanently,Public,
22486,Marriott-Slaterville (Utah),Resolutions,1999-,Chronological,"These are formal statements of a decision\, or expression of opinion put before or adopted by the city council. They may perform the same function as an ordinance. Resolutions may include the following: establishing water and sewer rates\, charges for garbage collection and fees charged for municipal services\, establishing policies and guidelines\, and regulating the use and operation of municipal property (UCA 10-3-717 (1997)).",Permanent. Retain until administrative need ends,Public,
22494,Marriott-Slaterville (Utah),Site review planning records,1999-,Chronological,"These files document the regulatory review and approval of commercial and industrial site plans by various municipal departments. They contain an application of approvals\, staff investigative reports and recommendations\, cash receipts\, site plans\, and related correspondence.",Permanent. Retain for 1 year(s),Public,
22502,Marriott-Slaterville (Utah),Drawing and diagrams,1999-,Chronological,"These are drawings and blueprints of engineering ""as-built"" projects. They are used by the public and city personnel to establish existing information for all city locations. They include drawings of street construction\, sidewalks\, storm drains\, waterlines\, reservoirs\, public facilities\, and other city building projects\, providing date\, legend\, city title\, scale and actual drawings.",Permanent. Retain for 2 year(s),Public,
22507,Marriott-Slaterville (Utah),Signalized intersection records,1999-,Chronological,"These records are registers\, card files\, and similar records providing an inventory of all traffic signs\, signal equipment and the timing set-up of each signalized intersection. They are used to determine compliance with safety guidelines and as a record of changes on a historical basis. They include information concerning poles\, signal head information\, and signal control.",Retain for 2 year(s),Public,
22516,Pioneer Sesquicentennial Celebration Coordinating Council,Publicity files,1995-1998.,none,"This series contains publicity files including audio and video tapes\, fliers\, posters\, publications\, correspondence\, etc.",,Public,
22540,Department of Health and Human Services. Division of Child and Family Services,Child Protective Services (CPS) administrative hearing files,1996-,Alphabetical by requestor/respondent surname,"Records of hearings conducted as part of the regulatory process and hearings on proposed rules and changes; they may be maintained with related information including meeting notices\, proofs of publications\, meeting minutes\, and the conclusions reached. UCA 52-4-7 (2005) requires that written minutes be kept of all open meetings. May include audio and video recordings.",Permanent. Retain for 28 year(s),Private,
22549,Department of Health and Human Services. Division of Child and Family Services,Substitute care due process hearing files,1999-,Alphabetical by requestor/respondent surname,"These files document requests for administrative hearings in Substitute Care cases. The information is used to track requestor/respondent demands for administrative hearings. Also included are notice of agency action letters\, administrative hearing requests\, notices\, findings\, and orders.",Permanent. Retain for 25 year(s),Private,
22550,Department of Health and Human Services. Division of Child and Family Services,Adoption subsidy hearing files,1999-,Alphabetical by requestor/respondent surname,"These files document requests for administrative hearings on denied adoption subsidies. The information is used to track requestors/respondents demand for administrative hearings. Information also includes subsidy agreements\, notice of agency action letters\, hearing requests\, notices\, findings\, and orders.",Permanent. Retain for 25 year(s),Private,
22568,Wellington (Utah),Ordinances,1985-,"Alphabetical, thereunder numerical","These books contain the legislative action of city council to regulate\, require\, prohibit\, govern\, control\, or supervise any activity\, business\, conduct\, or condition authorized by UCA 10-3-701 to 715 (1997). An ordinance includes a number\, a title\, preamble\, an ordaining clause\, the body or subject of ordinance\, when applicable\, penalty of violation\, effective date\, signature of mayor or acting mayor\, and municipal seal.",Permanent. Retain until administrative need ends,Public,
22576,Department of Health. Division of Medicaid and Health Financing. Bureau of Authorization and Community Based Services,Medicaid out of state services files,1990-,Alphabetical by name,"This record series consists of requests by Medicaid clients for medical services which are not provided in the State of Utah. Possible medical expenses include transportation\, air fare\, and the medical services. Information includes name of medicaid client\, details of medical condition and type of treatment received\, dates of travel and treatment\, name and address of the health care provider\, details of the expenses\, and Medicaid authorization.",Retain for 8 year(s),Private,
22534,Five County Association of Governments (Utah),Water quality management application,1975.,none,"This is an application to be designated the Section 208 Water Quality Management Planning Agency. It includes statistics on employment\, waste management\, water quality\, population for the area.",,Public,
22590,Sanpete County (Utah). County Clerk,Bounty records,1898-1954.,Chronological,"These books document the payment of county and state bounties for the killing of various predators. To receive payment hunters completed appropriate forms and filed them with the county clerk. The clerk then issued ""a certification under the seal of his office stating the number and kind of skins involved and stating the sum person entitled"" (UCA 4-6-8 (1953)). The county clerk was also required to ""keep a record in a bounty book of all county certificates issued by him"" (UCA 4-6-11 (1953)). In 1975\, the law was repealed and the responsibility was given to the Commissioner of Agriculture. OBSOLETE RECORD",,Public,
22567,Wellington (Utah),Annual financial reports,1985-,Chronological,"These are statistical reports on the financial affairs of the entire municipality. ""Within 180 days after the close of each fiscal year the city recorder or other delegated person shall present to the governing body an annual financial report prepared in conformity with generally accepted accounting principles\, as prescribed in the Uniform Accounting Manual for Utah cities (UCA 10-6-150 (1997)). ""Copies of the annual financial report....shall be filed with the state auditor and shall be filed as a public document in the office of the city recorder"" (UCA 10-6-150 (1997)). Statistical reports on the financial affairs of the entire city annually\, subsidiary ledgers and journals are included with the annual report.",Permanent. Retain until administrative need ends,Public,
22578,Department of Health and Human Services. Office of Recovery Services,Recovery Services client case files (Layton Office),1975-2023.,Alphabetical by name,"These files document case history files kept on persons from whom Recovery Services is attempting to collect money. Information may include divorce decree\, case log\, document referral\, computation of arrearages\, notice of payment due\, correspondence regarding the whereabouts of the obligor\, request for refund\, referral for duty of support and paternity action\, intake sheet\, client's responsibility\, affidavit\, assignment of collection of support payment\, cancelled checks\, transmittals\, court order revoking probation\, subpoena\, summons\, unable to locate return\, Attorney General referral for legal action to recover an overpayment\, check loss affidavit\, waiver of rights\, statement from receiver admitting overpayment\, referral to computer\, intake/locate\, attorney referral for secondary action\, close/suspend notice\, and a location worksheet summary. 45 CFR 205.50 and 45 CFR 303.21 (1990)\, prohibit disclosure of information about applicants and recipients of public assistance and child,support services. Also\, 45 CFR 303.70 and 45 CFR 303.21 (1990)\, requires that information obtained from federal parent locater services is private.",Retain for 4 year(s) after case is closed,Private,
22603,Bureau of HIV/AIDS,Rapid assessment of HIV prevalence survey,1995-1997.,Numerical by form identification number,"This record series is a rapid assessment of HIV seroprevalence in injecting drug use and homeless populations. A Rapid Assessment of Prevalence (RAP) form was completed for each client. The following information is collected: form identification number; project area number and site number; RAP code; facility type; date of visit; client's gender\, age\, race/ethnicity\, and reason for visit; whether the client was tested; whether the client was previously tested; results of previous tests; date of previous test; whether the previous test was at the same facility; client behaviors; and whether a blood sample was obtained.",,Exempt,
22607,Bureau of Aids Prevention and Control,HIV anonymous self-administered questionnaire,1988-1992.,"Chronological by year, thereunder numerical by questionnaire number.","This record series consists of data collected to determine HIV risk behaviors among the female clients of women's health centers. Information includes: client's age group\, race\, ethnicity and marital status; last grade the client completed in school; whether the client received a blood transfusion or blood products between 1978 and 1985; the number of people the client had sex with in the past year; condom usage; whether the client used needles to inject drugs since 1978\, and if so\, in the past three months; how often the client injected drugs or shared needles; whether the client has been diagnosed with a sexually transmitted disease since 1978; whether the client had sex with anyone who was infected with HIV\, anyone who uses needles to inject drugs\, or a bisexual man; whether the client ever had rectal sexual intercourse; whether the client received money or drugs for sex in the past year; and birth control usage.",,Exempt,
22586,Department of Workforce Services.$bClearfield East Employment Center,Job Training and Partnership Act client files,1997-2019.,Alphabetical by name.,These files document participation in the Job Training and Partnership program. The information is collected to determine the eligibility of each applicant. Files may contain: educational and training records; copy of the applicant's birth certificate; copy of the applicant's driver's license; social security number; financial records; and information regarding the applicant's household.,Retain for 3 year(s) after case is closed,Private,
22022,Self-Help Cooperative Board,Ledgers,1935-1940.,Alphabetical by cooperative or company,"The Utah legislature originally created the board to assist in the Public Welfare program by organizing cooperatives within Utah. They wanted the members of these units to eventually become self-supporting and thus diminish relief expenditures. The cooperatives received both federal and state assistance\, usually in the form of machinery and equipment. This series includes accounts ledgers for various companies and cooperatives who worked with the cooperative board and also an address book.",,Public,
22069,Department of Natural Resources. Lone Peak Conservation Center,Fire billings project files,1980-,Chronological,"This series provides a record of billings for services provided by the Flame-N-Go Firefighters. This program was created by the Department of Natural Resources in cooperation with the Utah State Prison and established Utah's first volunteer\, inmate wildland fire handcrew. The crew is trained to respond to fires anywhere in the United States upon request. Information includes the billing sent to the requester outlining the number of crew\, hours spent on the project and the total cost. In addition\, the file includes the time sheets for the crew and the amount reimbursed to the Prison for the labor cost for the inmates.",Retain for 7 year(s),Public,
22079,Orem (Utah). Department of Public Safety,Liability waiver,1994-,Chronological by month,"This record is a liability waiver that must be signed by the public when an officer responds to the call of an individual locking his/her keys in the car. This waiver releases the city from liability for damage to the vehicle. It contains the persons name\, address\, date\, time\, officer name\, and case number.",Retain for 4 year(s),Public,
22065,Department of Natural Resources. Lone Peak Conservation Center,Time and attendance records,1990-,Alphabetical,"State employee time sheets\, including flextime attendance reports\, supplemental time and attendance records (such as sign-in/sign-out sheets)\, and work reports that are used for time accounting under flextime systems.",Retain for 3 year(s),Public,
22092,Orem (Utah). Department of Public Safety,Police ride along request and waiver form,1994-,Alphabetical by name,"The city of Orem allows citizens to ride along with police officers during duty hours. By signing this form the participant waives any and all rights\, claims\, or causes of action which might arise against the city of Orem\, its liability carrier\, and any or all employees on account of his or her participation. It also acknowledges that they assume responsibility for any accident or injury which befall them while so engaged\, and forever releases the city\, its police department\, its liability insurer\, and all employees of the city of Orem from any claim\, whether it be based upon negligence\, inadvertent or unforseen incidents. The form contains the name\, date of birth\, age\, sex\, address\, phone number\, and if they have been convicted of a crime and if any action is pending against them in court.",Retain for 4 year(s),Public,
22173,Department of Health and Human Services. Division of Child and Family Services. Fillmore Office,Child and Family Services family case records,1996-,Alphabetical by client surname.,"These files document complete case histories of the Division of Child and Family Services (DCFS) provided to families. These services include children at risk (CAR)\, clinical casework counseling (CCS)\, counseling individual services (CIS)\, child protective services (CPS)\, custody evaluations\, family preservation (PFP)\, family reunification (PFR)\, in-home services (PSC and PSS)\, interstate compact services (ICPC)\, out of home care (SCF)\, courtesy supervision (SCS)\, and youth services (PYS). These programs are funded by DCFS and/or local discretionary funds. These files will enable the division to monitor the types of services that have been provided to a family and work more effectively in providing new services when required. Information includes family histories\, names\, birth certificates\, social security cards\, court documents\, guardianship orders\, tribal membership certification\, activity log logs\, case plans\, video recordings of parent visits with their children\, psychological,progress notes\, personal and family counseling reports\, psychological and psychiatric information\, medical and dental reports\, employment histories\, living conditions\, marital status\, salary information\, collateral agency data\, child abuse and neglect reports\, police reports\, family studies\, health and education records and fees\, medicaid information\, payment records\,release forms\, contracts\, and reference letters.",Retain for 50 year(s) after case is closed,Private,
22174,Department of Health and Human Services. Division of Child and Family Services. Heber City Office,Child and family services family case records,1996-,Alphabetical by client surname.,"These files document complete case histories of the Division of Child and Family Services (DCFS) provided to families. These services include children at risk (CAR)\, clinical casework counseling (CCS)\, counseling individual services (CIS)\, child protective services (CPS)\, custody evaluations\, family preservation (PFP)\, family reunification (PFR)\, in-home services (PSC and PSS)\, interstate compact services (ICPC)\, out of home care (SCF)\, courtesy supervision (SCS)\, and youth services (PYS). These programs are funded by DCFS and/or local discretionary funds. These files will enable the division to monitor the types of services that have been provided to a family and work more effectively in providing new services when required. Information includes family histories\, names\, birth certificates\, social security cards\, court documents\, guardianship orders\, tribal membership certification\, activity log logs\, case plans\, video recordings of parent visits with their children\, psychological,progress notes\, personal and family counseling reports\, psychological and psychiatric information\, medical and dental reports\, employment histories\, living conditions\, marital status\, salary information\, collateral agency data\, child abuse and neglect reports\, police reports\, family studies\, health and education records and fees\, medicaid information\, payment records\,release forms\, contracts\, and reference letters.",Retain for 50 year(s) after case is closed,Private,
22201,National Guard,State active duty orders,1942-,"Chronological, thereunder numerical.",These are official orders issued under the authority of the Governor when National Guard members or units are activated for state emergencies. State active duty orders are also issued when state government has identified and funded specific individual or unit military training.,Permanent. Retain for 2 year(s),Private,
22210,Wellington (Utah),Business license files,ca. 1984-,Alphabetical by business name,"These files contain information on all business licenses issued in the city. They contain the application\, proof of payment\, and approval forms from regulatory departments\, and a copy of the business license.",Retain for 3 year(s),Public,
22171,Department of Health and Human Services. Division of Child and Family Services. Nephi Office,Child and Family Services family case records,1998-,Alphabetical by client surname.,"These files document complete case histories of the Division of Child and Family Services (DCFS) provided to families. These services include children at risk (CAR)\, clinical casework counseling (CCS)\, counseling individual services (CIS)\, child protective services (CPS)\, custody evaluations\, family preservation (PFP)\, family reunification (PFR)\, in-home services (PSC and PSS)\, interstate compact services (ICPC)\, out of home care (SCF)\, courtesy supervision (SCS)\, and youth services (PYS). These programs are funded by DCFS and/or local discretionary funds. These files will enable the division to monitor the types of services that have been provided to a family and work more effectively in providing new services when required. Information includes family histories\, names\, birth certificates\, social security cards\, court documents\, guardianship orders\, tribal membership certification\, activity log logs\, case plans\, video recordings of parent visits with their children\, psychological,progress notes\, personal and family counseling reports\, psychological and psychiatric information\, medical and dental reports\, employment histories\, living conditions\, marital status\, salary information\, collateral agency data\, child abuse and neglect reports\, police reports\, family studies\, health and education records and fees\, medicaid information\, payment records\,release forms\, contracts\, and reference letters.",Retain for 50 year(s) after case is closed,Private,
22182,Department of Health and Human Services. Division of Child and Family Services. Saint George Office,Child and Family Services family case records,1996-,Alphabetical by client surname.,"These files document complete case histories of the Division of Child and Family Services (DCFS) provided to families. These services include children at risk (CAR)\, clinical casework counseling (CCS)\, counseling individual services (CIS)\, child protective services (CPS)\, custody evaluations\, family preservation (PFP)\, family reunification (PFR)\, in-home services (PSC and PSS)\, interstate compact services (ICPC)\, out of home care (SCF)\, courtesy supervision (SCS)\, and youth services (PYS). These programs are funded by DCFS and/or local discretionary funds. These files will enable the division to monitor the types of services that have been provided to a family and work more effectively in providing new services when required. Information includes family histories\, names\, birth certificates\, social security cards\, court documents\, guardianship orders\, tribal membership certification\, activity log logs\, case plans\, video recordings of parent visits with their children\, psychological,progress notes\, personal and family counseling reports\, psychological and psychiatric information\, medical and dental reports\, employment histories\, living conditions\, marital status\, salary information\, collateral agency data\, child abuse and neglect reports\, police reports\, family studies\, health and education records and fees\, medicaid information\, payment records\,release forms\, contracts\, and reference letters.",Retain for 50 year(s) after case is closed,Private,
22191,Utah County (Utah). Pleasant Grove School District,Pleasant Grove school record book,1899-1914.,"Chronological, thereunder alphabetical by school","This book documents the assignment of students to schools within the Pleasant Grove School district. It includes the year\, school name\, and a listing of students.",,Public,1 microfilm reel
22170,Department of Health and Human Services. Division of Child and Family Services. American Fork Office,Child and Family Services family case records,1998-,Alphabetical by client surname.,"These files document complete case histories of the Division of Child and Family Services (DCFS) provided to families. These services include children at risk (CAR)\, clinical casework counseling (CCS)\, counseling individual services (CIS)\, child protective services (CPS)\, custody evaluations\, family preservation (PFP)\, family reunification (PFR)\, in-home services (PSC and PSS)\, interstate compact services (ICPC)\, out of home care (SCF)\, courtesy supervision (SCS)\, and youth services (PYS). These programs are funded by DCFS and/or local discretionary funds. These files will enable the division to monitor the types of services that have been provided to a family and work more effectively in providing new services when required. Information includes family histories\, names\, birth certificates\, social security cards\, court documents\, guardianship orders\, tribal membership certification\, activity log logs\, case plans\, video recordings of parent visits with their children\, psychological,progress notes\, personal and family counseling reports\, psychological and psychiatric information\, medical and dental reports\, employment histories\, living conditions\, marital status\, salary information\, collateral agency data\, child abuse and neglect reports\, police reports\, family studies\, health and education records and fees\, medicaid information\, payment records\,release forms\, contracts\, and reference letters.",Retain for 50 year(s) after case is closed,Private,
22240,Wellington (Utah),Case reports,unknown,Numerical by case number,"These are reports of crimes and other cases investigated by the police department. They contain all information as to the ""who\, what\, where\, why and how"" of reported incidents. They are used for departmental information\, follow-up investigation\, and statistics. The Supplemental Continuation Reports are used to provide additional information concerning a police investigation. The reports are usually filed by case number and are frequently part of the case file. They are also called Incident Reports or Offense Reports. These reports specifically include arrest\, DUI\, assualt\, accidents and all other incidents.",Retain for 5 year(s),Protected,
22214,Wellington (Utah),Billing report printout,ca. 1989-,"Chronological by day, thereunder numerical by receipt number","These computer printouts are titled: cash receipting update file\, cash receipting GL update file\, and payment register file. They include daily billing transactions\, deleted accounts\, accounts transferred\, adjustments posted\,and reported balance.",Retain for 3 year(s),Public,
22235,Wellington (Utah),Impounded vehicles reports,unknown-,Chronological,"These reports document motor vehicles impounded by the police department. Vehicles may be impounded for various reasons but usually when property or sales taxes are not paid. The State Tax Commission form includes the impound date\, the make and model\, year\, color\, identification number\, tag number\, and condition of the impounded vehicle; the name and address of owner (if known); reasons for impounding; date and time vehicle impounded; vehicle accessories; description of any visible damage; any necessary remarks; officer's signature; agency name; and case number. A vehicle inventory form may also be maintained which contains essentially the same information. The record copy is sent to the Division of Motor Vehicles and is retained for five years. A copy of the report is usually part of a case file.",Retain for 3 year(s),Public,
22236,Wellington (Utah),Arrest reports,unknown-,Numerical by case number,"These are forms used to report arrests made by the police department. They usually include complete information and description of person arrested\, date\, arrest time\, arrest location\, charges\, description of offense\, witnesses\, victims\, suspects\, and name of officer(s) making arrest. Sometimes report is a multi-part form\, with a copy sent to the county jail.",Retain for 10 year(s),Private,
22306,Cornish (Utah),Census information files,1990-,other file of census,"These files contain copies of U.S. Census Bureau forms completed by municipalities on government employment and tax revenues. They are used to compile state and national statistical reports\, meet the requirements for Federal Revenue Sharing\, and to make financial information available to the public.",Retain for 3 year(s),Public,
22322,River Heights (Utah),Annual financial reports,1934-,Chronological by year,"These are statistical reports on the financial affairs of the entire municipality. ""Within 180 days after the close of each fiscal year the city recorder or other delegated person shall present to the governing body an annual financial report prepared in conformity with generally accepted accounting principles\, as prescribed in the Uniform Accounting Manual for Utah cities (UCA 10-6-150 (1997)). ""Copies of the annual financial report....shall be filed with the state auditor and shall be filed as a public document in the office of the city recorder"" (UCA 10-6-150 (1997)). These are the financial audit reports of the city and each year the city auditor presents to the city council a report of the history for the year. The city council uses these reports to see where the city stands financially and to help budget for the coming year.",Retain permanently,Public,1 microfilm reel
22332,Davis County (Utah). Justice of the Peace : Clinton Precinct,Justice dockets,1891-1913; 1916-1930.,Chronological,"These dockets document criminal cases heard by the justice of the peace court. These preprinted books contain handwritten descriptions of misdemeanor cases. The first book is identified as Steed Precinct (1891-1897) and then continues as the Clinton Precinct (1902-1913). These books include the name of the justice court judge\, names of plaintiff and defendant\, charge\, date case heard\, summary of case\, decision\, fines\, and justice of peace signature.",,Public,
22335,Syracuse (Utah). Justice of the Peace,Justice dockets,1925-1942.,Chronological,"These dockets document cases heard by the justice of the peace court. These preprinted books contain handwritten descriptions of misdemeanor cases. They include name of the justice court judge\, names of plaintiff and defendant\, charge\, date case heard\, summary of case\, decision\, fines\, and justice of peace signature.",,Public,
22361,Weber County (Utah). County Clerk,Railroad injuries report,1914-1917.,Chronological,"This book reports injuries occurring on the various railroads operating within Weber County. The book includes injury date\, name of injured person(s)\, name of railroad company\, final report date\, and the nature of the injury\,",,Public,
22331,Clearfield (Utah). Justice of the Peace,Justice docket,1924-2000.,Chronological,"This docket documents cases heard by the justice of the peace court. This preprinted book contains handwritten descriptions of misdemeanor cases. They include name of the justice court judge\, names of plaintiff and defendant\, charge\, date case heard\, summary of case\, decision\, fines\, and justice of peace signature. Each book includes an alphabetical defendant and plaintiff index.",,Public,
22338,Weber County (Utah). County Auditor,Audit reports,1960-1989.,Chronological.,"These are reports prepared by external auditors examining and verifying the county's financial activities for the year. ""The audit required for any fiscal year shall be completed within six calendar months after the close of the fiscal year"" (UCA 51-2-2_ (1995)). The audit is required to include ""the financial statements; the auditor's opinion on the financial statements; a statement by the auditor expressing positive assurance of compliance with state fiscal laws identified by the state auditor; a copy of the auditor's letter to management that identified any material weaknesses in internal controls discovered by the auditor and other financial issues related to the expenditure of funds received from federal\, state\, or local governments to be considered by management; and management's response to the specific recommendations"" (UCA 51-2-3(1)_(1995)).",,Public,
22380,Orem (Utah). City Council,Housing rehabilitation or business loans,1986-,Alphabetical.,"These records document the application and granting of money for\, and progress of projects funded under Community Development Block Grants (CDBG). These projects include both direct grants and regrants. Information may include the initial application\, and final reports.",Permanent. Retain until final action,Public,10.00 cubic feet
22396,Pickleville (Utah),Ordinances,1975-1979.,Chronological,"These books contain the legislative action of city council to regulate\, require\, prohibit\, govern\, control\, or supervise any activity\, business\, conduct\, or condition authorized by UCA 10-3-701 to 715 (1997). An ordinance includes a number\, a title\, preamble\, an ordaining clause\, the body or subject of ordinance\, when applicable\, penalty of violation\, effective date\, signature of mayor or acting mayor\, and municipal seal.",,Public,1 microfilm reel
22425,Marriott-Slaterville (Utah),Community development block grant,1999-,Chronological,"These files document the application and completion of projects funded under CDBG funds. These projects include both direct grants and regrants. The files include the initial application\, and all final reports.",Permanent. Retain until administrative need ends,Public,
22405,Cornish (Utah),Incorporation petition,5/26/1937.,Chronological,These files contain formal written petitions from citizens or municipal departments. Petitions state the issue of concern and list names and signatures of citizens requesting a particular action.,,Public,1 microfilm reel
22426,Marriott-Slaterville (Utah),Constitution and by laws,1999-,Chronological,"These are the constitution and bylaws of municipal governing/advisory boards. They establish the organization and operational procedures for the board. They usually include date of adoption and amendments\, description and purpose of board\, membership\, description and responsibilities of board's positions\, meeting frequency\, voting procedures\, explanation of what constitutes a quorum\, and the establishment of procedural rules (e.g.\, Robert's Rules of Order\, etc.).",Permanent. Retain until administrative need ends,Public,
22447,Marriott-Slaterville (Utah),Fixed assets list,1999-,Chronological,"These are listings of all municipal property (buildings and real estate)\, vehicles\, equipment\, and furniture. Includes description\, cost\, date purchased\, location\, name of vendor\, and depreciation.",Retain for 10 year(s),Public,
22457,Marriott-Slaterville (Utah),Payroll files,1999-,Chronological,"These files contain memoranda\, copies of payrolls\, checklists\, and related certification sheets. They also include security copies of documents prepared or used for disbursement\, along with supporting documentation. Please refer to Schedule 8\, Item #4 ""Employee Earnings History Files\,"" if an earning history file/card is not maintained.",Retain for 3 year(s),Private,
22465,Marriott-Slaterville (Utah),Civil case files,1999-,Chronological,"These case files document significant civil court cases in which the municipality is a party or represents the interests of the State of Utah. They include case number\, plaintiff\, defendant\, nature of case\, attorney's notes\, related correspondence\, and final verdict. This information is largely duplicated in court files and could be weeded after the case is closed.",Retain for 10 year(s) after case is closed,Protected,
25695,Elmo (Utah),Ordinances and resolutions,1982-,Chronological by year,"These books contain the legislative action of city council to regulate\, require\, prohibit\, govern\, control\, or supervise any activity\, business\, conduct\, or condition authorized by UCA 10-3-701 to 715 (1997). An ordinance includes a number\, a title\, preamble\, an ordaining clause\, the body or subject of ordinance\, when applicable\, penalty of violation\, effective date\, signature of mayor or acting mayor\, and municipal seal.",Permanent. Retain until administrative need ends,Public,1 microfilm reel
25700,Clawson (Utah),Ordinances and resolutions,1971-,Chronological by year,"These books contain the legislative action of city council to regulate\, require\, prohibit\, govern\, control\, or supervise any activity\, business\, conduct\, or condition authorized by UCA 10-3-701 to 715 (1997). An ordinance includes a number\, a title\, preamble\, an ordaining clause\, the body or subject of ordinance\, when applicable\, penalty of violation\, effective date\, signature of mayor or acting mayor\, and municipal seal.",Retain permanently,Public,2 microfilm reels
25737,Riverton (Utah),Check copy files,2002-,Chronological by year,These are facsimile or photocopies of checks issued and are maintained solely as a quick reference source. If documentation is attached see Accounts payable.,Retain for 1 year(s),Public,
25761,Cottonwood Heights (Utah),Rezoning records and indexes,2005-,Chronological by year thereunder alphabetical by name.,"These files document applications to rezone property within the municipality. They contain the original application\, review forms\, maps of areas involved\, investigative reports\, copies of planning commission minutes\, notice of hearings\, copies of ordinances\, copies of city council minutes.",Permanent. Retain for 41 year(s),Public,
25773,Riverton (Utah),Employment applications (not hired),2004-,Chronological by year,"These are application forms completed by persons seeking municipal employment who were not hired. They include the name\, address\, and telephone number of the applicant\, employment history\, education\, and a list of references.",Retain for 2 year(s),Private,
25798,East Carbon (Utah),Resolutions,1973-,Chronological by year,"These are formal statements of a decision\, or expression of opinion put before or adopted by the city council. They may perform the same function as an ordinance. Resolutions may include the following: establishing water and sewer rates\, charges for garbage collection and fees charged for municipal services\, establishing policies and guidelines\, and regulating the use and operation of municipal property (UCA 10-3-717 (1997)).",Retain permanently,Public,2 microfilm reels
25835,Box Elder County (Utah). Probate Court,Wills,1872-1890.,Chronological by date recorded.,This volume contains transcripts of the last will and testament for about 20 early Box Elder County residents. They were collected by the Probate Court as part of the court's responsibility to probate estates.,,Public,1 microfilm reel
25932,Department of Corrections,Call watch recordings,ca. 1986-,"Chronological by date and time, thereunder numerical by phone code number and inmate number","These are the recordings made of inmate telephone conversations. While the system has changed over time\, the data remains similar. The call and reference metadata identifies the caller (inmate PIN)\, the recipient\, the phone on which the call was placed and the time call made. These recordings contain nonspecific raw data. Information is only retrieved when a particular file is requested for some specific purpose. The type of request determines the records status. An example would be recordings downloaded and kept in an investigative file or downloaded as part of a discovery or access request process. The information is copied as needed. The specific information requested is downloaded and then becomes part of another record series (i.e.\, investigative files). The system has approximately one year of storage space. The six month retention provides the necessary flexibility as volume increases.",Retain for 6 month(s),Protected,
25952,District Court (First District),Southern Division index to plaintiffs and defendants,1885-1896.,Alphabetical by surname.,This series contains two books indexing plaintiffs and two additional books indexing defendants. The indexes provide docket or case numbers and reference to registers of actions.,,Public,2 microfilm reels
25966,Naples (Utah),Leave data files,1994-,Chronological by date.,These files contain compilations of leave earned and taken. Includes the annual leave compilation card.,Retain for 3 year(s),Private,
26037,Orem (Utah). City Council,Income tax exemptions and withholding files,1919-,"Alphabetical by department, thereunder numerical by employee number","Withholding tax exemption certificates\, such as W-4 and similar tax exemption forms.",Retain for 3 year(s) after separation,Private,
26028,Utah Counties Indemnity Pool (Utah),"Underwriting records, agency placement for members",1992-,Alphabetically by county thereunder chronological by date,"These records pertain to property and liability exposures not covered under coverage addendums and/or reinsurance policies. Some examples are airport and aircraft liability\, surety bonding\, course of construction\, third party events held in member owned facilities.",Retain for 5 year(s),Protected,
26092,Riverdale (Utah),Firearms inventory cards,1960-,Numerical by code.,"These card files list all firearms in police department's inventory. Cards contain name of manufacturer\, serial number\, model\, caliber\, to whom issued\, by whom issued and date. Files also show illegal weapons that cannot be resold\, and guns not serviceable which are used for training purposes.",Retain for 2 year(s) after disposition of asset,Protected,
26090,Riverdale (Utah),Firearm qualification records,1960-,Alphabetical by name.,"These files contain records for police officers qualifying to carry a firearm. Each officer must qualify twice a year. These files include type of firearms used\, date\, identification number\, police officer's name\, pass/fail score\, and time span for score.",Retain for 2 year(s) after separation,Private,
26079,Riverdale (Utah),Crime analysis files,1960-,Alphabetical by activity.,"These files were created to anticipate\, prevent\, or monitor possible criminal activity. They include crime patterns\, analyses of particular crimes\, crime reports\, information on potential problems and forecasts.",Retain for 2 year(s),Public,
26096,Riverdale (Utah),Internal affairs summary report,1960-,Alphabetical by name.,This is a statistical report on all internal investigations of the police officers' and office staff. It is used to summarize the activities of the internal affairs section. The report includes a listing of all investigations of officer misconduct and the results of such investigations. This report does not necessarily identify the names of specific offenses.,Permanent. Retain for 55 year(s),Public,
26097,Riverdale (Utah),Internal affairs unsubstantiated case files,1960-,Alphabetical by name.,"These files contain records relating to the internal affairs of the police department. These cases involve investigations of alleged officer misconduct including all records relating to the initiation\, investigation\, and disposition of each case. These cases were proved to have no substance. Substantial cases are handled like any ohter criminal investigation and files become part of investigative case files (misdemeanor\, felony\, homicide).",Retain for 2 year(s),Protected,
25727,Emery County School District (Utah),Account Book,1915-1919.,"Alphabetical by school, thereunder by type of expense, thereunder by date","This account book itemizes school district expenses for several years in the early 20th century. Account items are listed for each school and include such things as male teacher's salaries\, female teacher's salaries\, janitor's salaries\, school supplies\, and text books.",,Public,1 microfilm reel
25731,Department of Transportation. Employee Safety,Insurance subrogation records,1976-,Chronological by year thereunder numerical by claim number.,"These files contain information relating to insurance claims filed when damage is sustained to the department's motor vehicles or highway infrastructure. Records document the process used in seeking recovery for damages. Files may contain insurance claim forms\, accident reports\, description of damages\, injury reports\, correspondence\, and attorney work product.",Retain for 7 year(s),Public,
25755,Emery County (Utah). County Court,Record book,1891-1897.,Chronological by date,"The first part of this book includes Emery County Probate Court matters. All records are estates\, 1891-1897. The second section of this book includes county commission ordinances\, 1915-1920. The third section of this book is entitled\, ""Record of County Roads."" It lists names followed by amounts persons were paid for road work and etc.",,Public,1 microfilm reel
25758,Cottonwood Heights (Utah),Residential building plans,2005-,Chronological by year there under alphabetical by name,"These are the blueprints and specifications submitted by building contractors or owners when applying for a building permit for the construction of residential buildings. The specifications are compiled by the architect for use by contractor to complete detail work providing type\, grade\, brand of materials to be used and general conditions which govern the methods to be employed. They also identify the temporary facilities\, job cleanup\, security\, time limits\, deadlines\, and responsibilities of the architect\, owner and contractor. They are used for determining code compliance and the enforcement of building codes. They are usually arranged by permit number or address.",Retain for 1 year(s) after end of project or program,Public,
25772,Riverton (Utah),Election ballots,2002-,Chronological by year,"These are packets of official ballots of municipal elections cast by voters. ""Each election officer shall preserve ballots for 22 months after the election or until the time has expired during which the ballots could be used in an election contest"" (UCA 20A-4-202(2)(a) (1997)). If the election is not contested\, ""after that time\, destroy them without opening or examining them"" (UCA 20A-4-202(2)(d) (1997)).",Retain for 22 month(s),Exempt,
25788,Cottonwood Heights (Utah),Formal legal opinions,2005-,Chronological by year thereunder numerical by case number,"These are the formal legal opinions written by city attorneys in response to requests received from various municipal departments in the course of municipal business. They are necessary to maintain consistency of opinion in related matters. They show date of opinion\, advice or opinion\, and name of requesting office or department.",Permanent. Retain for 5 year(s),Public,
25834,Rich County (Utah). Probate Court,Record books,1865-1888.,Chronological by date,"County Probate Courts\, which functioned during Utah's territorial period\, handled criminal and civil cases\, including divorce\, as well as the probate of estates. They also adjudicated land claims in surveyed cities and towns and authorized incorporations. The Rich county Probate Court record book contains court minutes relating to all of these functions.",,Public,1 microfilm reel
25833,Rich County (Utah). Water Commission,Minutes,1880-1888.,Chronological by date.,"In 1880 the Territorial Legislature passed an act establishing and regulating water rights (Laws of the Territory of Utah 1880\, Chapter 20). The Legislature appointed the selectmen of each county to act as a Water Commission to generally oversee the distribution and use of water within their county. The minutes of the Rich County Water Commission document the commission's existence from 1880-1888.",,Public,1 microfilm reel
25878,Department of Natural Resources. Lone Peak Conservation Center,Plant germination protocol records,1990-,Alphabetical by species name,"The Division of Forestry\, Fire and State Lands operates the Lone Peak Conservation Center (LPCC) in Draper. LPCC grows a variety of trees\, shrubs\, grass and wetland plants for conservation purposes and makes the plants available to customers. Successful germination of seed at production levels is critical to nursery operations. To successfully germinate seed LPCC follows published protocol for commercially propagated plant species. Where existing literature is insufficient\, LPCC develops its own germination protocol\, which is written up in the form of a technical paper. LPCC has developed stratification schedules and protocol for seed and vegetative propagation of tall forb communities\, Wyoming sagebrush\, select native grasses\, and specific wetland emergents.",Retain until superseded,,
25917,Price (Utah),Resolutions,1934-,Chronological by year,"These are formal statements of a decision\, or expression of opinion put before or adopted by the city council. They may perform the same function as an ordinance. Resolutions may include the following: establishing water and sewer rates\, charges for garbage collection and fees charged for municipal services\, establishing policies and guidelines\, and regulating the use and operation of municipal property (UCA 10-3-717 (1997)).",Permanent. Retain until administrative need ends,Public,6 microfilm reels
25942,Utah State Tax Commission. Processing Division,Cigarette and tobacco product records,2005-,Chronological by receipt date of product,"This series documents the Tax Commission's receipt of cigarette and tobacco products. In accordance with UCA 59-14-213 and UCA 59-14-409 these products come from persons seeking a refund of the cigarette stamp tax or tobacco products tax\, or they are received from Tax Commission representatives who have confiscated the products from sellers in the normal course of performing enforcement duties. Information in this series includes the receipt date of the product\, the name of the person from whom the product was received or confiscated\, an inventory of the product including type of product\, brand name\, and number of units\, and sufficient information to distinguish separate and distinct receipts. This series is related to Tobacco Products Tax (17042) and to Cigarette Stamp Tax (17044)\, but this series will be comprised of actual product and an inventory sheet\, rather than a traditional return or payment.",Retain for 1 year(s),Protected,
25950,District Court (First District),Southern Division criminal registers of actions,1874-1896.,Numerical by case number and generally chronological by filing date.,"Registers of actions are listings of all actions relative to individual cases. Registers provide complete histories of each case\, including the names of the plaintiff and defendant\, the case number\, dates for every action and hearing\, and the nature of the action taken on each date. Registers of action provide reference to court minute or record books.",,Public,1.00 cubic foot
25958,Scofield (Utah),Ordinances and resolutions,1893-,Chronological by year,"These books contain the legislative action of city council to regulate\, require\, prohibit\, govern\, control\, or supervise any activity\, business\, conduct\, or condition authorized by UCA 10-3-701 to 715 (1997). An ordinance includes a number\, a title\, preamble\, an ordaining clause\, the body or subject of ordinance\, when applicable\, penalty of violation\, effective date\, signature of mayor or acting mayor\, and municipal seal.",Permanent. Retain until administrative need ends,Public,1 microfilm reel
25953,District Court (First District),Southern Division index to civil register of actions,1873-1880.,Alphabetically by surname or title of plaintiff and defendant.,This book is an index to a register of actions. It includes reference to both plaintiffs and defendants.,,Public,
25960,Garfield County (Utah). Justice of the Peace : Panguitch Precinct,Justice docket,1883-1902.,Chronological by date.,"The Panguitch Precinct docket book records actions in cases heard before the Panguitch Justice of the Peace including burglary\, disturbing the peace and other misdemeanors.",,Public,
25979,Salt Lake Community College (Utah),Employment applications - not hired,1949-,"Chronological by date, thereunder numeric by requisition number","This series contains employment applications as they pertain to specific requistions (registers) for positions posted for recruitment; resumes\, transcripts or other supportive data for the selection committee to assess towards qualifying applicants; rating/scoring sheets to assess 1) if an applicant meets minimum qualifications\, 2) a second rating to determine interview status\, and 3) a final rating of the applicants interviewed; and a worksheet used to determine salary based on posted position range and selected candidate qualifications.",Retain for 2 year(s),Private,
25941,District Court (First District),Southern Division civil case files,1873-1896.,Numerical by case number.,"These files document the legal process and the administration of justice in civil matters heard by the Southern Division of First District Court in Utah Territory. Case files contain petitions\, orders\, decrees\, and other relevant important documents relating to a case.",,Public,
25982,Juab County (Utah). County Surveyor,Recorded surveys,1985-,Chronological by map number,"These are surveys by professional land surveyors (private\, county\, state) made within the county that establish or reestablish any private property\, right-of-ways and subdivision plats are also to be included as survey plats when there there is a surveyor's certificate involved\, and boundary monument. The surveyor is required to file a map of the survey within ninety days. The survey maps are required to show the following information: survey location by quarter section\, township and range; the survey date; the drawing scale and north point; ""the distance and course of all lines traced or established\, giving the basis of bearing and the distance and course to a section corner or quarter corner\, including township and range\, or identified monument within a recorded subdivision; all measured bearings\, angles\, and distances separately indicated from,from those of record; a written boundary description of property surveyed; all monuments surveyed; all monuments set and their relation to older monuments found; a detailed description of monuments found and monuments set\, indicated separately; the surveyor's signature\, seal or stamp; and the surveyor's name and address."" The map is also required to contain written narratives that explain and identify the purpose of the survey; the basis on which the lines were established; and the found monuments and deed elements that controlled the established or reestablished lines (UCA 17-23-17(2) (1995)). The map and narrative are required to be created on a ""material of a permanent nature on stable base reproduciable materials in the sizes required by the county surveyor (UCA 17-23-17(4) (1995).",Permanent. Retain until administrative need ends,Public,
26004,Clearfield (Utah). Clearfield Police Department,Youth Court case files,2003-,"Chronological by date, thereunder alphabetical by offender name.","These case files document cases handled by the Youth Court in Clearfield. The Youth Court is a peer review court designed to handle first time juvenile offenders rather than having them handled through the Juvenile Court system. The cases files include: citations\, intake forms\, incident reports\, contract/community service forms\, essays\, and administration fee receipts.",Retain for 3 year(s),Private,
26077,Riverdale (Utah),Permits and certification Files,1960-,Alphabetical by name.,"These files contain permits and certifications from the Federal Aviation Administration (FAA) or other state and federal agencies and other reports\, correspondence\, or other documentation bearing directly on the application for the issuance or the renewal of the permit or certification.",Retain for 2 year(s),Public,
26094,Riverdale (Utah),Impounded vehicle reports,1970-,Numerical by case number.,"These reports document motor vehicles impounded by the police department. Vehicles may be impounded for various reasons but usually when property or sales taxes are not paid. The State Tax Commission form includes the impound date\, the make and model\, year\, color\, identification number\, tag number\, and condition of the impounded vehicle; the name and address of owner (if known); reasons for impounding\, date and time vehicle impounded; vehicle accessories; description of any visible damage; any necessary remarks; officer's signature; agency name; and case number. A vehicle inventory form may also be maintained which contains essentially the same information. The record copy is sent to the Division of Motor Vehicles and is retained for 5 years. A copy of the report is usually part of a case file.",Retain for 3 year(s),Public,
26008,Castle Valley (Utah),Resolutions,1985-,Chronological by year,"These are formal statements of a decision\, or expression of opinion put before or adopted by the city council. They may perform the same function as an ordinance. Resolutions may include the following: establishing water and sewer rates\, charges for garbage collection and fees charged for municipal services\, establishing policies and guidelines\, and regulating the use and operation of municipal property (UCA 10-3-717 (1997)).",Retain permanently,Public,1 microfilm reel
26029,Utah Counties Indemnity Pool (Utah),Loss prevention records,1995-,Alphabetically by county thereunder chronologically by year.,"These records contain loss prevention inspections\, information about training\, recommendations to members\, and information about any other activities related to loss prevention.",Retain for 12 year(s),Protected,
26040,Orem (Utah). Administrative Services,Investment accounting monthly reports,1919-,Chronological by date,"These are monthly accounting reports. They include outstanding reports\, amortization reports\, and earning reports.",Retain for 5 year(s),Public,
26042,Orem (Utah). Administrative Services,Insurance deduction files,1919-,Alphabetical by last name,These are reports and related papers including copies of vouchers and payment schedules pertaining to insurance deductions.,Retain for 3 year(s),Private,
26083,Riverdale (Utah),DUI reports,1946-,Alphabetical by name.,"These reports are a three-part state form used for reporting persons arrested for driving under the influence of alcohol (DUI). The original is sent to the Driver's License Division of the Department of Public Safety wtihin ""five days after the date of arrest adn service of notice"". (UCA 53-3-223(5)(1997)). The report is filed by case number and be arrestee's name\, and sometimes is part of the case file.,These reports are a three-part state form used for reporting persons arrested for driving under the influence of alcohol (DUI). The original is sent to the Driver's License Division of the Department of Public Safety within ""five days after the date of arrest and service of notice"" (UCA 53-3-223 (5) (2011)). The report is filed by case number and by arrestee's name\, and sometimes is part of the case file.",Retain for 2 year(s),Public,
26041,Orem (Utah). Administrative Services,Special assessment ledgers,1919-,Chronological by year thereunder by month,"These ledgers record the expenditures for taxes levied for special assessments. They include the year\, month\, disbursement\, balance\, warrants paid\, balance credit\, cash\, and transfers.",Retain for 3 year(s),Public,
26081,Riverdale (Utah),Criminal history records,1970-2015.,Alphabetical by surname.,"These are complete histories of arrested individuals which provide complete name\, alias or nickname\, residence\, complete physical description\, date of arrest\, offense committed\, and occupation. It may also contain fingerprint cards and mug shots. Since the Bureau of Criminal Investigation maintains the record copy of Criminal History Records until individual's death or seventy-five years\, an individual agency maintains one at its own discretion.",Retain for 75 year(s),Exempt,
26098,Riverdale (Utah),Misdemeanor case files,1970-,Numerical by case number.,"These case files are created as a result of misdemeanor complaints and investigations by the police department. They are the central case files for all cases handled by the agency. These files may include the investigative report\, fingerprint cards\, original arrest report\, supplemental reports\, warrant copies\, photographs\, correspondence\, court orders\, court dispositions\, officers' notes\, pertinent laboratory tests\, copies of booking sheets and arrest reports.",Retain for 3 year(s) after case is closed,Protected,
26078,Riverdale (Utah),Court summons,1970-,Alphabetical by name thereunder numeric by case number.,"This is a call for citizens to appear in court for criminal offenses. After summons are served the original is returned to the court. A log is sometimes kept indicating when summons was served (date and time)\, name of person served\, and reason for being served.",Retain for 2 year(s),Public,
26086,Riverdale (Utah),Felony investigation case files,1970-,"Alphabetical by name, there under numerical by case number.","These case files are created as a result of a felony complaint or investigation by the police department. They are the central case files for felony cases handled by the agency. These files may include the investigative report\, fingerprint cards\, original arrest report\, supplemental reports\, copies of warrants\, photographs\, correspondence\, court orders\, court dispositions\, officers' notes\, latent fingerprints\, pertinent laboratory tests\, copies of booking sheets and arrest reports.",Retain for 5 year(s) after case is closed,Protected,
26095,Riverdale (Utah),Initial contact reports,1970-,Numerical by case number.,"These are the initial written or recorded reports that are made by police officers describing actions initially taken in response to a complaint or the discovery of an apparent violation of law. The reports may contain ""the dates\, time\, location\, and nature of the complaint\, the incident\, or offense; names of victims; the nature or general scope of the agency's initial actions taken in response to the incident; the general nature of any injuries or estimate of damages sustained in the incident; the name\, address\, and other identifying information about any person arrested or charged in connection with the incident; or the identity of the public safety personnel (except undercover personnel) or prosecuting attorney involved in responding to the initial incident"". (UCA 63-2-103(12)(a). These reports do not include follow-up or investigative reports prepared after this initial report.",Retain for 5 year(s),Public,
26080,Riverdale (Utah),Criminal history dissemination log,1970-,Alphabetical by name.,"These logs document the dissemination of criminal histories and other law enforcement information to other agencies or criminal information systems. They include release date\, state identification or FBI number. They are created and maintained pursuant to Federal Regulations under 28 CFR\, Part 20\, Subpart C (1992) and state regulations under UCA 53-5-214 (1997).",Retain for 1 year(s),Public,
26089,Riverdale (Utah),Fingerprint cards,1960-2016.,"Alphabetical by name, thereunder numerical by case number.","These are cards which verify a subject's identity and which are also used for the identification and apprehension of suspects. The cards contain the subject's fingerprints as well as all necessary information required to identify the individual\, including fingerprint classification number\, name\, address\, date of birth\, date of arrest\, signature of subject\, photograph\, occupation\, and place of employment. A copy is forwarded to the Bureau of Criminal Identification. Since the Bureau of Criminal Identification maintains a complete file of all fingerprints\, it is unnecessary for individual agencies to maintain their own file. These cards are usually part of the criminal history files.",Retain for 50 year(s),Protected,
26104,Box Elder County (Utah). Probate Court,Divorce records,1868-1887.,Alphabetically by first letter of surname an thereunder chronologically by date.,"From 1852-1887 County Probate Courts in Utah Territory held jurisdiction over divorces. District Courts also held the same jurisdiction. Box Elder County Probate Court retained files for divorce cases heard by the court. A file generally begins with an initiating petition for divorce and concludes with a divorce decree detailing the court decision in the case. Files also include any additional documents created and filed with the court in the matter. These documents might include such things as exhibits\, summons and subpoenas issued to parties in the case\, and fee statements.",,Public,4 microfilm reels
26125,Scofield School District (Utah),Correspondence,1908-1910.,Chronologically.,"A few pieces of correspondence have survived from the Scofield School District. They include letters of application for a teaching position from John Banks and Clara Anderson and a letter signed by the Scofield School District clerk\, J.H. Merryweather.",Permanent. Retain until administrative need ends,Public,
26133,Department of Health and Human Services. Division of Substance Use and Mental Health. State Hospital,Executive Staff meeting records,1993-,Chronological by date of meeting.,"These records document the Executive Staff's oversight of the hospital. The Executive Staff discusses the care and treatment of patients\, risk management\, human resources\, safety (clinical and physical)\, budget\, and the approval of hospital policies. Records include agendas\, approved meeting minutes\, and all supplemental materials used for discussion\, which may include patient medical records.",Permanent. Retain for 5 year(s),Public,1.00 cubic foot
25770,Riverton (Utah),Terminated license files,2001-,Alphabetical by name,"These registers record the issuance of licenses for persons or companies conducting business within municipal boundaries. They contain name\, address\, date\, and type of license. Prior to 1960\, many municipalities only maintained a register and no business license files. Most current registers are computer printouts.",Permanent. Retain for 5 year(s),Public,
25785,Cottonwood Heights (Utah),Notary bond files,2005-,Chronological by year thereunder alphabetical by name,"These files document municipal employees providing service to municipal agencies as notaries public. They include valid certificates\, copies of bonds\, and any related correspondence.",Retain for 1 year(s) after final action,Public,
25775,Riverton (Utah),Payroll register,1992-,Chronological by year,"This register is a numerical listing by check number and agency codes of all payroll checks issued by the municipality. It includes code\, date\, warrant number\, name of employee\, social security number\, types and amounts of individual deductions\, and may include hourly rate\, and number of hours worked. Though this register is frequently used to reference specific payroll checks\, it might be the only record of employee salaries and would then serve the same retirement purpose as the Employee earnings history files.",Retain for 65 year(s),Private,
25818,Helper (Utah),Resolutions,1982-,Chronological by year,"These are formal statements of a decision\, or expression of opinion put before or adopted by the city council. They may perform the same function as an ordinance. Resolutions may include the following: establishing water and sewer rates\, charges for garbage collection and fees charged for municipal services\, establishing policies and guidelines\, and regulating the use and operation of municipal property (UCA 10-3-717 (1997)).",Permanent. Retain until administrative need ends,Public,1 microfilm reel
25823,Rich County (Utah). County Clerk,Incorporations record book,1878-1915.,Chronological in order recorded.,"This record book contains copies of articles of incorporation for Rich County corporations. These include canal companies\, milling companies\, irrigation companies\, livestock companies\, and utility companies.",,Public,1 microfilm reel
25841,Salt Lake City (Utah). Division of Planning and Zoning,Zoning administrative decisions,1995-,Chronological by year,These case files document the zoning activities of the Board of Adjustment. They are used to document the cases brought before the Board of Adjustment and its decisions. They contain the original application; findings and order; correspondence; and any exhibits such as plot plans or elevations.,Retain permanently,Public,
25836,Department of Natural Resources. Lone Peak Conservation Center,Cost and rate structure reports,2001-,Chronological by fiscal year,"The Division of Forestry\, Fire and State Lands operates the Lone Peak Conservation Center (LPCC) in Draper. LPCC grows and sells tree\, shrub and wetland plant materials\, and provides work crews for fire suppression\, hazardous fuels reduction and other conservation projects. LPCC recovers costs through the sale of plant materials and crew services. Included in this series are computer data on: staff and benefit calculations; vehicle build up and mileage rates; seedling production rates and sales charts; and small equipment use rates. These data are used to formulate rate structures for nursery seedlings\, work crew services and fire crew services.",Retain until superseded,,
25838,Rich County (Utah). Justice of the Peace : Woodruff Precinct,Justice docket,1895-1925.,Chronological by date.,"The Woodruff Precinct docket book records actions in cases heard before the Woodruff Justice of the Peace including petit larceny and other misdemeanors such as selling intoxicating liquor without a license\, etc.",,Public,1 microfilm reel
25949,District Court (First District),Southern Division civil registers of actions,"1873-1880, 1885-1896.",Chronological in case number order.,"Registers of actions are listings of all actions relative to individual cases. Registers provide complete histories of each case\, including the names of the plaintiff and defendant\, the case number\, dates for every action and hearing\, and the nature of the action taken on each date. Registers of action provide reference to court minute or record books.",,Public,
25963,Scofield (Utah),Justice court - criminal and civil case files,1905-1916,Chronological by year,"These two dockets are in the same book and are used to document the individual cases heard by the Scofield Peace Court. They contain: cases number\, name of parties\, defendant(s)\, names of attorneys\, and proceedings.",Permanent. Retain until administrative need ends,Public,1 microfilm reel
25981,Juab County (Utah). County Recorder,Subdivision maps,1975-,Chronological by plat number,"These are maps for new subdivisions. Before a subdivision is officially created a subdivision map must be recorded with the county recorder ""in the county in which the lands platted and laid out as situated""(UCA 10-9-804(3)(a) (2004).",Permanent. Retain until administrative need ends,Public,
25989,Utah County (Utah). Probate Court,Cost books,1861-1896.,Chronological by date,These registers for estates settled by the Utah County Probate Court include a list of actions taken in each case as well as the cost of each action.,,Public,1 microfilm reel
25965,District Court (First District),Southern Division minute books,1873-1896.,Chronological by date.,"Minutes are a daily record of documents filed and actions taken with regard to every matter brought before each session of the court\, largely regarding documents submitted\, appearances before the court\, and orders issued.",,Public,
25991,District Court (First District : Cache County),Water rights case files,1917-,Numerically by case file number.,In civil actions the court acts to enforce rights and prevent or redress wrongs in matters not criminal. Civil case files include all legal documents pertaining to a particular case from the receipt of a petition to the resolution of the case. First District Court (Cache County) has separated civil cases dealing with water rights from the general run of civil case files. Water rights cases are frequently accessed and referenced as well as frequently reactivated.,Permanent. Retain until administrative need ends,Public,
26085,Riverdale (Utah),Evidence log,1946-,Alphabetical by name.,This is a log that shows the chain of possession of all evidence gathered by the police department. The log begins when evidence is gathered and ends when evidence is returned or destroyed. A copy of the log usually becomes part of the case or investigative file.,Retain for 4 year(s),Protected,
26032,District Court (First District : Cache County),Exhibits to Bear River water rights adjudication,1938-1990.,Chronological by case number,"The Bear River is the primary source of water for Cache County. First District Court (Cache County) holds a set of maps that define Bear River water rights. Primarily these maps are exhibits to civil case #8220 which dealt with the matter of the general determination of the rights to use waters of the Bear River\, both surfaces and underground and its tributaries\, in Cache County. Bear River water rights maps also include a few maps from earlier Bear River water rights cases as well as a partition map used for establishment of a water conservancy district.",,Public,3 microfilm reels
26024,Utah Counties Indemnity Pool (Utah),Claims records,1992-,Alphabetically by county thereunder chronologically by date.,Claims records are all records associated with claims made against members of UCIP and referred to UCIP.,Retain for 20 year(s),Protected,
26076,National Guard,Security revocation files,1982-,Chronologically by year and thereunder alphabetically by surname.,"Occasionally the National Guard revokes security clearance for certain personnel. The records in these files document those revocations. Files include both records relating to the original grant of security clearance and to the revocation of that clearance.,Records relating to the current security clearance status of personnel.",Retain for 50 year(s),Private,
26059,Grand County School District (Utah),High school alumni association book,1927-ca. 1940.,Chronological,"These are published or unpublished histories of the district and/or individual school\, written by or financed from school district. They may include title\, author\, date written\, and the historical narrative.",,Public,1 microfilm reel
26082,Riverdale (Utah),Daily activity report,1946-,Chronological by date.,"This is a report of daily activity per work shift per officer. It is used to compile annual reports and for planning and budgeting purposes. It usually includes date\, case number\, case type\, but may also show officer's name\, shift\, vehicle number\, total hours on and off duty\, administrative time\, and investigative time.",Retain for 2 year(s),Public,
26091,Riverdale (Utah),Firearms disposal records,1960-,Alphabetical by name.,"These files contain records of firearms that have been disposed of eitehr through sale\, trade or destruction. They include the manufacturer's name\, serial number\, model\, caliber\, disposal method\, disposal date\, name of business purchasing firearm\, and bid number.",Permanent. Retain until administrative need ends,Protected,
26088,Riverdale (Utah),Field interrogation reports,1970-,"Alphabetical by name, thereunder numerical by case number.","This is a limited informational report filled out by the police officer. The report contains information on suspicious persons questioned. It includes descriptions of individual and vehicle\, time and place of contact\, and reason for suspicion.",Retain for 1 year(s),Protected,
26121,Utah Counties Indemnity Pool (Utah),Occurrence-based insurance policies,1992-,Alphabetically by county thereunder chronologically by date.,"These records contain copies of excess\, joint purchase and reinsurance insurance policies. These insurance policies designate what is covered and what is excluded. Occurrence-based policies do not restrict the time frame in which claims can be made.",Permanent. Retain until administrative need ends,Protected,
26210,Salt Lake City Mosquito Abatement District (Utah),Vehicle maintenance records,1966-,chronological by year,"These are daily maintenance records on all municipal vehicles. They are used to provide a maintenance history and include work order number\, dates\, maintenance performed\, mileage of vehicle\, problem type\, driver's name\, and action taken.",Retain for 3 year(s) after disposition of asset,Public,
26203,Salt Lake City Mosquito Abatement District (Utah),Airport security badges,1966-,Chronological by year,"These files contain permits and certifications from the Federal Aviation Administration (FAA) or other state and federal agencies and other reports\, correspondence\, or other documentation bearing directly on the application for the issuance or the renewal of the permit or certification.",Retain for 2 year(s),Private,
26152,Orem (Utah). Administrative Services,First party (city) property damage and subrogation files,1919-,Numerical by file number,"These files document traffic accidents investigated by the police department. The report usually includes complete information on all cars and drivers involved in the accident\, accident location\, damage\, accident causes\, date and time\, accident diagram\, description\, and weather conditions. The original report is sent to the State Department of Public Safety if damage exceeds $1\,000\, or injury or death occurs (UCA 41-6a-404 (2007))\, and is maintained for seven years.",Retain for 3 year(s),,
26172,Department of Administrative Services. Division of General Services. Division of Fuel Dispensing,Underground fuel storage tank compliance and remediation records,1980-2015.,Numerical by Fuel Site Department of Environmental Quality identification number,"This series documents the underground fuel storage tanks owned and operated by the State of Utah. These records are created due to the Environmental Protection Agency (EPA) requirement that all information related to the operation of a fuel site be kept as a backup in case of any fuel spills or upgrading. The series includes compliance\, remediation\, service\, and construction records relating to the underground fuel storage tanks.",Permanent. Retain for 25 year(s),Public,
24842,Riverdale (Utah),Animal citations,1960-,"Chronological by year, thereunder Alphabetical","These are citations issued to animal owners for infractions of municipal ordinances (e.g.\, not having a license\, allowing pet to run at large\, no rabies vaccinations). They may contain the citation number\, license number\, owner's name and address\, violation\, ordinance number\, date and time.",Retain for 5 year(s),Public,
24852,Clearfield (Utah). Clearfield Police Department,Teletypes,2002-,Chronological,"These documents contain information received from or disseminated to various law enforcement agencies through the teletype system. This information network notifies law enforcement agencies of crimes\, lost property\, wanted suspects\, arrests\, missing persons\, runaways\, etc.",Retain for 1 year(s),Protected,
24861,Riverdale (Utah),Misdemeanor case files,1995-,"Chronological by year, thereunder alphabetical by subject","These case files document routine misdemeanor criminal cases prosecuted in circuit courts. They contain the case number\, defendant's name\, charge\, dates of indictment and arraingment\, plea\, bond amount\, trial date\, verdict\, and sentence. May also contain police records\, offense reports\, witness lists\, subpoenas\, FBI reports\, photographs\, and attorneys' notes. This information is largely duplicated in court files and should be weeded after the case is closed. However\, our court disposes of all paperwork immediately following sentencing.",Retain for 7 year(s) after case is closed,Protected,
24878,Riverdale (Utah),Campaign financial disclosure statement files,1990-,"Chronological by year, thereunder alphabetical","These are financial statements required by law to be completed by municipal candidates in accordance with UCA 10-3-208. Each candidate for municipal office is required to report their itemized and total compaign contribution and expenditures at least once within two weeks before the election. The financial report must identify each contribution over $50\, the donor's name\, and amount; and for each expenditure\, the name of the recipient\, and the amount of the expenditure. An ordinance should be adopted by each first and second class city and each third class city having a population of 10\,000 or more\, establishing campaign finance disclosure requirements for candidates for municipal offices.",Permanent. Retain until administrative need ends,Public,
24903,Ogden (Utah). Community Development,HUD grant project loan files unsuccessful,1970-,Alphabetical by name,"These are records pertaining to home loan applications under the federal HUD grant project program which were unsuccessful in participating in the program. Information given by loan applicants include but not limited to name\, address\, social security number\, credit reports\, banking information\, credit card numbers\, employment records\, etc.",Retain for 3 year(s),Private,
24888,Riverdale (Utah),Election records,2001-,Chronological,"These include all other records and forms (excluding ballots\, canvasses\, and returns) required in municipal elections.",Retain for 22 month(s),Public,
24906,Technology Finance Corporation,Administrative records,1989-2003.,Chronological,"This series contains administrative records created from full board and executive board meetings\, and the committees that reported to them. Documents within this series include reports\, meeting minutes and correspondence.",,Public,
24873,Riverdale (Utah),Public buildings building plans,1960-,"Chronological by year, thereunder alphabetical by subject","These are the blueprints and specifications submitted by building contractors or government agencies applying for a building permit for the construction of government buildings. The specifications are compiled by the architect for use by the contractor to complete detail work providing type\, grade\, brand of materials to be used\, and general conditions which govern the methods to be employed. They also identify the temporary facilities\, job cleanup\, security\, time limits\, deadlines\, and responsibilities of the architect\, contractor\, and government agency. They are used for determining code compliance and the enforcement of building codes. The plans are usually arranged by permit number or address.",Permanent. Retain until administrative need ends,Public,
24894,Riverdale (Utah),Petitions,1997-,"Chronological by year, thereunder alphabetical",These files contain formal written petitions from citizens or municipal departments. Petitions state the issue of concern and list names and signatures of citizens requesting a particular action.,Retain for 5 year(s),Public,
24922,Board of Regents (Utah). Higher Education Assistance Authority,Utah Educational Savings Plan closed accounts,1996-2001.,Chronological by submission date.,"This series contains closed accounts for participants of the Utah Educational Savings Plan. Information includes the original participation agreements which list names\, home addresses\, income histories\, beneficiaries\, payments\, disbursement information\, and Social Security numbers.",Retain for 50 year(s),Private,
24950,Brigham City (Utah). Brigham Police Department,Dispatch logs,1982-,Chronological,"This is a daily log maintained on all dispatch activity. It is used for budget and planning purposes and to document activities of the dispatch office. It includes names of personnel working\, traffic stops\, calls for service generated\, time\, shift\, and a summary of daily events. In some offices\, the record is only maintained as a computer file.",Retain for 2 year(s),Public,
24946,Brigham City (Utah). Brigham Police Department,Case reports,1982-,Chronological,"These are reports of crimes and other cases investigated by the police department. They contain all information as to the ""who\, what\, where\, why and how"" of reported incidents. They are used for departmental information\, follow-up investigation\, and statistics. The Supplemental Continuation Reports are used to provide additional information concerning a police investigation. The reports are usually filed by case number and are frequently part of the case file. They are also called Incident Reports or Offense Reports.",Retain for 75 year(s),Protected,
24939,Brigham City (Utah). Brigham Police Department,Bicycle registrations,1982-,Chronological,"These are records relating to the required licensing of all bicycles sold. All cycle dealers are required ""to license or arrange to have licensed at time of purchase"" all cycles and ""to keep records on all cycles sold and to furnish\, within thirty days of sale; their respective city or county police department with the name and address of retailer; year and make of cycle; a general description of cycle; frame number; name and address of purchaser"" (UCA 11-21-1 (1997)). Bicycle registration may be handled by either the fire or police department.",Retain for 3 year(s),Public,
24957,Brigham City (Utah). Brigham Police Department,Traffic citations,1982-,Alphanumeric,"This is a copy of a citation issued by the police to drivers violating motor vehicle and traffic laws. It usually includes date\, time\, location of violation\, vehicle's license number\, violation code\, officer's name\, and signature of person receiving citation.",Retain for 2 year(s),Public,
24974,Department of Workforce Services.$bCentral Region Administration,"DWS, Central Region Investigations",2001-2012.,Chronological,"These are investigation files pertaining to eligibility and or fraud of public assistance funds\, medical benefits and food stamps. Most files contain private information: address information\, credit\, birth records\, drivers license\, income and banking information\, property ownership\,employment documents\, subpoenas and personal medical information. Files are used to support collection of overpayments and court proceedings. Data contained in these files includes\, but is not limited to: addresses\, age or date of birth\, alcohol/drug addiction info.\, birthplace\, bank account info.\, court actions\, credit ratings\, criminal histories\, driver license numbers\, employment histories\, financial info.\, family info.\, food purchases/stamps\, property ownership\, living conditions info.\, marital status\, health info.\, welfare and government subsidy info.\, social security numbers\, tax info.\, and victim info.",Retain for 7 year(s),Private,
24958,Attorney General's Office. Civil Department. State Agency Counsel Division,Interstate agreement on detainer records,2002-,Alphabetical by name.,"This series contains records that are used to facilitate the transfer of inmates currently serving a term of imprisonment who face untried criminal charges in another jurisdiction. To obtain the temporary custody of an inmate for prosecution purposes\, the demanding state must complete certain forms. These forms help ensure that the requirements of the Interstate Agreement on Detainers are met (see UCA 77-29-5). Some IAD forms are sent to each state's Agreement Administrator for signature. Others are courtesy copies. These records may include copies of Interstate Agreement on Detainer forms such as: Evidence of Agents Authority to Act for Receiving State\, Prosecutor's Acceptance of Temporary Custody\, Prosecutor's Request for Temporary Custody and Offers to Deliver Temporary Custody. There may also be copies of Certificates of Inmate Status\, Prosecutor's Report on Disposition of Charges\, Prosecutor's Certification (for United States Department of Justice) and miscellaneous related,correspondence.",Retain for 1 year(s),Public,
25039,Riverdale (Utah),Aerial photographic maps,1960-,Alphabetical,These are large aerial photographs of the municipality. They are usually updated once every five years; and are used for informational purposes. The photographs are taken periodically to illustrate changes in development. The maps may include zoning boundary lines.,Permanent. Retain until administrative need ends,Public,
24998,Department of Administrative Services. Sports Authority,Salt Lake Organizing Committee transition files,1998-1999.,Chronological.,"These records were created to transfer the ownership of state owned Olympic venues to the Salt Lake Organizing Committee. Documents were used to facilitate a smooth transition by outlining and differentiating the State's responsibilities from those of the Committee. Documents include the purchase agreement\, action items\, and transition meeting notes.",,Public,
25000,West Jordan (Utah),Public utilities budget billing plan,1994-,Alphabetical by name,"Public utility budget billing plan with signature of customer\, date signed\, stating approval for the city to set up equal monthly payments for customer utility billing. The plan must be renewed each year.",Retain for 1 year(s),Public,
25034,Riverdale (Utah),Registration records,1960-,Alphabetical,"These forms are used to register for municipal recreational programs. They include registrant's name\, address\, and telephone number; program name and date (s); parent's/guardian's name if registrant is a minor; and a signed liability waiver statement.",Retain for 2 year(s),Public,
25043,Riverdale (Utah),Community development block grant administrative records,1960-,Alphabetical,"These files document the administration of projects funded under the Community Development Block Grant Program (CDBG). These projects include both direct grants and regrants. The records include the preliminary reports\, audits\, certificates\, maps\, and related correspondence.",Retain for 3 year(s) after final action,Public,
25051,LaVerkin (Utah),General plan,"1999, 2001.",Chronological,"These are comprehensive plans for municipal development adopted by the city commission. ""Each municipality shall prepare and adopt a comprehensive\, long-range general plan for present and future needs of the municipality; growth and development of the land within the municipality or any part of the municipality"" (UCA 10-9-301(1) (1997)). ""The planning commission shall make and recommend to the [city commission] a proposed general plan for the area within the municipality"" (UCA 10-9-302(1)(a) (1997)). The plans serve as a guide for decision-making on rezoning and other planning proposals and as the goals and policies of municipalities attempting to guide land use in local jurisdictions. The plans include ""planning commission's recommendations for the development of the territory covered by the plan\, and may include\, among other things: (a) a land use element; (b) a transportation and circulation element; (c) an,environmental element; (d) a public service and facilities element; (e) a rehabilitation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality considers appropriate"" (UCA 10-9-302(2) (1997)). The plan may also include maps\, plats\, and charts.",,Public,
25029,Riverdale (Utah),Recreation program files,1960-,Alphabetical,"These program files document specific municipally sponsored recreation programs. They are used for reference in developing future programs. They include flyers of specific programs\, reservation records\, copies of receipts for feed paid. They also include an accounting of participants and receipt numbers.",Retain for 3 year(s),Public,
25045,Riverdale (Utah),Nonconforming use certificate records,1960-,Alphabetical,"The records pertain to the nonconforming use certificates that are issued if it is verified that a particular use has remained in effect upon the change of zoning regulations for the particular property. Changes or expansions of nonconforming uses may require approval by the Planning Commission. The records include site plan\, verification records regarding original and current use\, nonconforming use certificate\, and records of any expansion or changes requested with Planning Commission decision regarding such.",Permanent. Retain until administrative need ends,Public,
25061,Riverdale (Utah),Zoning ordinances,1946 -,Alphabetical by year,"These ""land use and development"" ordinance provide standards for development for ""land use and development"" within the municipality. They have been approved by both the Planning Commission and the City Council.",Permanent. Retain until administrative need ends,Public,
25020,Department of Administrative Services. Sports Authority,Olympic Special Revenue Fund financial reports,1989-2003.,Chronological.,"This series contains all monthly Financial Information Network (FINET) and Financial Information Resources System (FIRMS) reports for the Olympic Special Revenue Fund. Includes information about the fund's revenue and expenditure status\, cash deposits\, and monthly general ledger activity.",,Public,
25056,Riverdale (Utah),Rezoning records and indexes,1946 -,Alphabetical by year,"These files document applications to rezone property within the municipality. They contain the original application\, review forms\, maps of areas involves\, investigative reports\, copies of planning commission minutes\, notice of hearings\, copies of ordinances\, copies of City Council minutes.",Permanent. Retain until administrative need ends,Public,
25066,Riverdale (Utah),Chemical analysis records,1946 -,Alphabetical by year,"These are records of individuals who have been chemically tested for suspicion of or arrested for driving under the influence of alcohol or drugs. They usually include the chemical analysis reports which show subject\, date\, case number\, time test taken\, testing officer\, instrument serial number\, and test results. Usually these tests are part of the case file/accident report and are filed by the case number.",Retain for 3 year(s),Private,
25098,Hurricane (Utah),Incorporation papers,1912.,Chronological,"These files contain the constitution\, bylaws and all amendments to city charters approved by the State Legislature (Constitution of Utah\, Article XI\, Section 5).",,Public,
25081,Springdale (Utah),Incorporation papers,1959.,Chronological,"These files contain the constitution\, bylaws and all amendments to city charters approved by the State Legislature (Constitution of Utah\, Article XI\, Section 5).",,Public,
25110,Davis County (Utah). Health Department. Nursing Division,Tobacco Compliance Program quarterly reports,1989-,"Chronological by quarter, thereunder alphabetical by retailer's name","These are quarterly summaries of tobacco purchases made under the Tobacco Compliance Program. They are the compliance check logs in accordance with UCA 77-39-101 (2003). The information is submitted on-line to the Utah State Health Department. These summaries are used to create retailers' compliance histories that allow for the local health department to reward those regularly in compliance. The summaries include information on tobacco retailers\, the attempt number\, date and time of the check\, age and sex of the minor\, type of tobacco product\, cost of receipt involved\, whether a sale was made\, whether a photo identification was checked\, clerk's gender\, description and/or name\, if the retailer was in compliance\, or citation issued\, action taken\, officer's initials\, and initials of the local Health Department official.",Retain for 20 year(s),Public,
25117,Draper (Utah),Building inspection records,1978-,Chronological,"These are the blueprints and specifications submitted by building contractors or owners when applying for a building permit for the construction of commercial\, industrial\, or apartment structures. The specifications are compiled by the architect for use by the contractor to complete detail work providing type\, grade\, brand of materials to be used\, and general conditions which govern the methods to be employed. They also identify the temporary facilities\, job cleanup\, security\, time limits\, deadlines\, and responsibilities of the architect\, owner and contractor. They are used for determining code compliance and the enforcement of building codes. They are usually arranged by permit number or address.",Retain for 7 year(s),Public,
25114,"White City Water Improvement District (Salt Lake County, Utah)",Blue stakes work order request forms,2002-,"Chronological by date, thereunder by order received, thereunder by blue stake number","The Blue Stakes organization notifies utility agencies of locations where individuals or companies wish to dig in the ground. The activity can not begin until all affected utilities have been notified and given the opportunity to mark the existing utilities in the area. The utility has 72 hours to mark its infrastructure. These request forms are faxed or emailed to our agency daily for distribution to the appropreate employee to perform the task of marking the ground. The request form is signed by the employee and returned to the office. The forms are then grouped by day and by order received and filed. Since there is the possibility that the Blue Stakes organization either sent a request that does not fall within out service area or entered a wrong address\, the forms are reviewed for accuracy. This accuracy is monitored and cataloged in a computer file. The computer file is used to email -mail Blue Stakes of errors and to monitor accuracy. In the event of underground utility damage on,the work site the request form becomes supporting documentation for who is at fault for the additional damage charges to the infrastructure. Although Blue Stakes is the holder of the original request form\, our copy is used to show work completed and by whom. This information is not submitted to Blue Stakes.",Retain for 3 year(s),Public,
25121,Carbon County (Utah). County Clerk,Incorporation indexes,1881-1961.,Chronological with alphabetical entries.,These indexes provide access by name to companies incorporated in Carbon County. They list the name of the company and the book and page number where the incorporation was recorded.,,Public,
25167,Pleasant Grove (Utah),Police in-car video recordings,1995-,"Numerical by unit number, thereunder chronological by date","This series consists of videotapes recorded from police vehicles. Filming is automatically activated when the officer turns on the vehicle's lights and siren or can be activated by the officer. The videotapes document officer's response to a police call or the stopping of a vehicle for witnessed infraction. They include the videotape\, unit number\, date\, time\, and officers' names.",Retain for 3 month(s),Public,
25151,Uintah County (Utah). County Assessor,Assessor's Office Appraisal Cards,1982-,Numerical by serial number,"These records contain the complete information on the appraisal and assessment of real property. The building cards contain the taxpayer's name\, property address\, property serial number\, legal description including acreage\, improvements (size\, square feet\, year built)\,photographs of improvements\, assessed valuations for land and improvement\, notes regarding Board of Equalization adjustments\, and specific research data used to conclude value\, some of which is compiled from confidential sources and may contain sensitive material such as income and financial data. Sources of some data that are used to conclude value are assured of confidentiality.",Permanent. Retain until administrative need ends,Private,
25152,Department of Health and Human Services. Division of Child and Family Services. Cedar City Office & Southwest Region Administration,Child Protective Services investigation audio and video records,1996-,Alphabetical by client surname,"These audio and video tapes are created by contracted providers to document child abuse evaluations for use in litigation and court proceedings. They are also used in the procedure of diagnosing and suggesting treatment for those victims of sexual and other forms of abuse. They contain interviews with children eighteen and under who are alleged victims of abuse. These are related to the Child Protective Services investigation case files (see record series 18742). UCA 62A-4-509 (2002) specifies that when either an oral or written report of alleged abuse or neglect is received\, the Department of Human Services is obligated to conduct a thorough investigation. The investigation may include inquiry into the child's home environment\, emotional and mental health\, the nature and extent of injuries\, a detailed description of the abuse and an assessment of the child's physical safety.",Retain for 100 year(s) after case is closed,Protected,
25234,Treasurer,Inventory of fixed assets,2001-,Chronological.,"These records are used to track and control capital outlay such as office equipment (chairs\, typewriters\, etc.) and other fixed assets including tools\, machinery\, and other large equipment.",Retain for 2 year(s),Public,
25154,Attorney General's Office. Civil Department. State Agency Counsel Division,2002 Winter Olympic Games case files,1995-2003.,Alphabetical by case name.,"This series contains case files of various state agencies connected with the Winter Olympic Games. Documents may include contracts\, agreements\, and attorney work product created as a result of each case. Agencies represented include the State Olympic Office\, Salt Lake Organizing Committee (SLOC)\, Utah Sports Authority\, Winter Sports Park\, and Utah Olympic Safety Command (UOPSC).",Permanent. Retain for 40 year(s),Protected,
25187,Pleasant Grove (Utah),Questioned actions in-car video recordings,1995-,Numerical by case number,"These are videotapes containing questioned portions of the On-car recordings (Series 25167). These tapes are retained for further investigations and any prosecutions. They included the videotape\, case number\, unit number\, date\, and time.",Retain for 2 year(s) after case is closed,Public,
25254,Howell (Utah),General Plan,2000-,Chronological,"These are comprehensive plans for municipal development adopted by the city commission. ""Each municipality shall prepare and adopt a comprehensive\, long-range general plan for present and future needs of the municipality; and growth and development of all or any part of the land within the municipality"" (UCA 10-9a-401(1) (2005)). ""The planning commission shall make and recommend to the [city commission] a proposed general plan for the area within the municipality"" (UCA 10-9a-403(1)(b) (2012)). The plans serve as a guide for decision-making on rezoning and other planning proposals and as the goals and policies of municipalities attempting to guide land use in local jurisdictions. The plans include ""planning commission's recommendations for the development of the territory covered by the plan\, and may include\, among other things: (a) a land use element; (b) a transportation and circulation element; (c) an environmental element; (d) a public service and facilities element; (e) a rehabilit,ation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality considers appropriate"" (UCA 10-91-403 (3) (2012)). The plan may also include maps\, plats\, and charts.",Permanent. Retain until administrative need ends,Public,
24865,Riverdale (Utah),Building permit registers,1950-,"Chronological by year, thereunder alphabetical by subject","These registers are usually computer printouts\, but may include books listing all issued building permits. The register is arranged chronologically and includes the name of the owner\, name of contractor\, address\, date\, and general use of building. Prior to 1950\, the permit register may be the only record of the issuance of building permit.",Permanent. Retain for 6 year(s),Public,
24858,Riverdale (Utah),Claim petition files,1980-,"Chronological by year, thereunder alphabetical by name","These files contain petitions claiming damages caused by municipal employees and/or equipment. They are used to determine liability. These files include petitions\, correspondence and police reports if applicable.",Retain for 6 year(s),Public,
24867,Riverdale (Utah),Enforcement case files,1950-,"Chronological by year, thereunder alphabetical by subject",These case files document housing and zoning complaints. They are used to document municipal actions concerning the complaints and for reference purposes. They are arranged by address or name of complainant.,Retain for 5 year(s),Public,
24875,Riverdale (Utah),Annexation files,1946-,"Chronological by year, thereunder alphabetical","These files document the annexation of property into municipal boundaries. They usually contain correspondence\, citizens' petitions\, maps\, and the official annexation action approved by the City Council.",Permanent. Retain until administrative need ends,Public,
24860,Riverdale (Utah),Informal legal opinions,1990-,"Chronological by year, thereunder alphabetical by subject","These are the informal legal opinions written by city attorneys in response to requests received from various municipal departments in the course of municipal business. They are necessary to maintain consistency of opinion in related matters. They show date of opinion\, advice or opinion\, and name of requesting office or department.",Retain until administrative need ends,Public,
24877,Riverdale (Utah),Appointment files,1946-,"Chronological by year, thereunder alphabetical by name","These files document the appointment of persons to advisory boards and committees established by the City Council or Mayor\, usually by resolution\, or policy and procedure. These files may include letters of recommendation\, letters of appointment\, resumes\, and related correspondence.",Permanent. Retain until administrative need ends,Public,
24862,Riverdale (Utah),Routine lawsuit case files,1995-,"Chronological by year, thereunder alphabetical by subject","These are case files for routine lawsuits filed by the City and those filed against the City. They are used in pleading cases in court and later for research purposes. They contain various court pleadings\, research material\, and attorney's notes.",Retain for 7 year(s) after case is closed,Public,
24887,Riverdale (Utah),Election canvasses,1946-,Chronological,"They are the official canvass of primary\, municipal\, or special elections. They contain a tabulation of votes cast by combined election districts. They include the date\, office\, names of candidates\, number of votes\, and totals.",Permanent. Retain until administrative need ends,Public,
24911,Department of Transportation,Olympic training manuals,2002.,Alphabetical by subject.,These manuals were created to aid the Department in training agency personnel in preparation for the 2002 Winter Olympic games. Manuals contain training outlines and instructions for dealing with specific job assignments and general protocol during the games.,,Public,
24890,Riverdale (Utah),Hearings files,1946-,Chronological,"These files contain information documenting hearings requested by the public for various reasons including the denial and revocation of various licenses (businesses\, liquor\, taxi licenses) or special hearings called by the mayor or city council. Files contain copies of transcribed minutes\, related correspondence\, copies of applications\, reports and agenda.",Permanent. Retain until administrative need ends,Public,
24943,Roy (Utah),Drug test negative results,1998-,Alphabetical by last name,"This screening test is used as a pre-employment screen\, post accident screen\, and for random screening of employees\, the results of which is found to be negative. The records contain the name\, social security number\, date\, type of test\, substance for which the medical facility tested and test results.",Retain for 1 year(s),Private,
24976,West Jordan (Utah),Billing report printout,1985-,Alphabetical by name,"Form used to terminate closed billing water accounts. The form is only used to collect closing data for last billing account. Name\, property address\, forwarding address\, and signature is collected on the form.",Retain for 3 year(s),Public,
24993,Department of Administrative Services. Sports Authority,Non-Utah olympic venue studies,1990-1994.,Alphabetical by city name.,"These records were used to determine the estimated cost of building Olympic venues in Utah\, as well as maintaining these venues once built. They include detailed information compiled by previous Olympic host cities and cities that have other related Olympic venues. They contain information about venue cost\, engineering\, capacity\, operations\, etc. These records were not created by the agency but were maintained for administrative reference.",Retain for 10 year(s),Public,
24992,Portage (Utah),Zoning ordinances,ca. 1975-,Chronological,"These ""land use and development"" ordinances provide standards for development for ""land use and development"" within the municipality. They have been approved by both the planning commission and the city commission. ""The planning commission shall prepare and recommend to the [city commission] a proposed zoning ordinance and maps . . . The [city commission] shall hold a public hearing on the proposed zoning ordinance . . . After public hearing\, the [city commission] may (a) adopt the ordinance as proposed; (b) amend zoning ordinance and adopt or reject the zoning ordinance as amended; or (c) reject the ordinance"" UCA 10-9a-404 (2005)).",,Public,
24988,Draper (Utah),Appraisal project files,1990-,Alphabetical by project name,"These files contain evaluations of properties and structures within proposed projects. They are used to investigate project's viability\, determine costs\, and negotiate for purchase of real property. The files include financial assessments of the worth of real estate and buildings within proposed project areas or properties the city is considering buying. They may also include assessments of architectural and historical significance and condition of the involved structures.",Retain permanently,Public,
25006,Department of Administrative Services. Sports Authority,Olympic grants,1990-2003.,Chronological.,"These records contain information on grants received and dispersed from the Olympic Special Revenue Fund. Records contain information about the Sports Authority Revolving Fund account\, paralympic grants from the federal government\, and information from local grant recipients.",,Public,
24948,Brigham City (Utah). Brigham Police Department,Criminal history dissemination log,1982-,Chronological,"These logs document the dissemination of criminal histories and other law enforcement information to other agencies or criminal information systems. They include release date\, state identification or FBI number. They are created and maintained pursuant to federal regulations under 28 CFR\, Part 20\, Subpart C (1992) and state regulations under UCA 53-10-202 (2011).",Retain for 1 year(s),Public,
25027,Riverdale (Utah),As-built project drawings,1960-,Alphabetical,"These as-built drawings document all construction projects including runways\, cargo buildings\, terminals\, hangars\, and remodeling projects. They serve as a record of actual construction.",Permanent. Retain until administrative need ends,Public,
24949,Brigham City (Utah). Brigham Police Department,Daily radio log,1982-,Chronological,"This is a log of radio traffic received or transmitted over the various communication systems. This log satisfies Federal Communications Commission (FCC) log requirements and is arranged chronologically by date. In some departments\, the daily radio log and daily activity reports have been compiled into one report.",Retain for 1 year(s),Public,
25031,Riverdale (Utah),Recreational equipment records,1960-,Alphabetical,"These records document recreational equipment and tools loaned in connection with reserved park areas and other recreational facilities. They are used to maintain a record of location of equipment. They include name of group; name\, address\, telephone number of person picking up equipment; date of issue; reservation date; date of return; location reserved; quantity and equipment picked up.",Retain for 1 year(s),Public,
25030,Riverdale (Utah),Recreational activity release records,1960-,Alphabetical,"This form is completed by individuals participating in municipal recreational activities. It is used to verify that participants have released all rights and claims for possible injuries in municipal recreational activities. They include individual's name\, team name\, sport\, date\, medical insurance company\, and signature.",Retain for 2 year(s),Public,
25040,Riverdale (Utah),Board of adjustment case files,1960-,Alphabetical,These case files document the zoning activities of the Board of Adjustment. They are used to document the cases brought before the Board of Adjustment and its decisions. They contain the original application; findings and order; correspondence; and any exhibits as plot plans or elevations.,Permanent. Retain until administrative need ends,Public,
25008,Department of Administrative Services. Sports Authority,Annual budget records,1990-2003.,Chronological.,"This series includes Board approved annual budgets with the justifications and workpapers for each budget. Budgets were used to manage and track specific revenues and expenditures. Records contain specific information about funds and line item budgets\, as well as projections on sales tax diversions.",,Public,
25042,Riverdale (Utah),Conditional use permit records and indexes,1960-,Alphabetical,"These files document the application for conditional use permits. These permits allow for the construction of buildings on the condition that impacts on neighborhoods are mitigated. They include the original application\, blueprint drawings\, investigative reports\, planning commission decisions\, cash receipts\, and related correspondence.,These files document the application for conditional use permits. These permits allow for the construction of buildings on the condition that impacts on neighborhoods are mitigated. They include the original application\, blueprint drawings\, investigative reports\, planning commission decisions\, cash receipts\, and related correspondence.",Permanent. Retain until administrative need ends,Public,
25058,Riverdale (Utah),Street/alley vacating records,1946 -,Alphabetical by year,"These records pertain to the removal of a portion of the public right-of-way and deeding the property to the adjacent property owners. The records may include copies of petitions\, investigative reports by city staff\, Planning Commission minutes\, the reports from Planning Commission to City Council. City Council minutes\, ordinances\, and legal description.",Permanent. Retain until administrative need ends,Public,
25057,Riverdale (Utah),Site review planning records,1946 -,Alphabetical by year,"These files document the regulatory review and approval of commercial and industrial site plans by various municipal departments. They contain an application of approvals\, staff investigative reports and recommendations\, cash receipts\, site plans\, and related correspondence.",Permanent. Retain until administrative need ends,Public,
25065,Riverdale (Utah),Case reports,1946 -,Alphabetical by year,"These are reports of crimes and other cases investigated by the police department. They contain all information as to the ""who\, what\, why and how"" of reported incidents. They are used for departmental information\, follow-up investigation\, and statistics. The Supplemental Continuation Reports are used to provide additional information concerning a police investigation. The reports are usually filed by case number and are frequently part of the case file. They are also called Incident Reports or Offense Reports.",Retain for 5 year(s),Protected,
25111,Davis County (Utah). Health Department. Nursing Division,Tobacco Compliance Program summary,1989-,Chronological by fiscal year.,"This summary consists of year-end statistics by city and county for the Tobacco Compliance program. It is used to track annual trends and to provide information to the city police department. The summary includes the number of attempts to purchase tobacco each round of checks and total checks for the year\, buy rates for cities and County and includes statistics for the previous year to serve as a comparison year.",Permanent. Retain for 20 year(s),Public,
25109,Davis County (Utah). Health Department. Nursing Division,Underage buyer agreement and parental consent records,1993-,Chronological by birth date,"These records document students serving as compliance agents for the local law enforcement and Davis County Health Department's Underage Tobacco Compliance Program. The Underage Tobacco Compliance Program uses minors (15-17 year olds) to check the compliance of stores selling tobacco products by attempting to purchase tobacco. In accordance with UCA 76-10-105 (2003)\, it is illegal for anyone eighteen and younger\, ""who buys or attempts to buy\, accepts\, and has in his possession any cigar\, cigarette\, or tobacco in any form . . ."" The records include the underage minor agreement grants immunity to the minor and contains the rules that the minor agrees to follow while participating in the compliance checks\, the minor's name\, birthdate\, address\, telephone number\, and signature; and attached to this form is a parental consent form which includes the name of minor participant and parent's signature.",Retain for 6 year(s) after expiration of contractual agreement,Private,
25073,Leeds (Utah),Audit reports,1992-,Chronological,"These are reports prepared by external auditors examining and verifying the municipality's financial activities for the year. ""The audit required for any fiscal year shall be completed within six calendar months after the close of the fiscal year"" (UCA 51-2-2 (1997)). The audit is required to include ""the financial statements; the auditor's opinion on the financial statements; a statement by the auditor expressing positive assurance of compliance with state fiscal laws identified by the state auditor; a copy of the auditor's letter to management that identified any material weaknesses in internal controls discovered by the auditor\, and other financial issues related to the expenditure of funds received from federal\, state\, or local governments to be considered by management; and management's response to the specific recommendations"" (UCA 51-2-3(1)(a) (1997)).",Permanent. Retain until administrative need ends,Public,
25153,Attorney General's Office. Civil Department. State Agency Counsel Division,Division of Facilities and Construction Management case files,1995-,Alphabetical by case name.,"These records contain files created by the Attorney General's office representing the Division of Facilities and Construction Management. Files contain copies of building plans\, contracts\, agreements\, and various information used in the construction of State owned buildings. May also include pleadings\, court papers\, depositions\, and attorney's notes.",Permanent. Retain for 40 year(s),Protected,
25115,"White City Water Improvement District (Salt Lake County, Utah)",Security reports/logs,2002-,Chronological by date and time,"In light of the Olympics and Homeland Security issues\, our agency entered into a security contract to have additional sight inspections of all wells and tank sites during non-office hours. An inspection report is created for each location every shift. The information on the report includes; name of site\, name of inspecting officer\, time entering and leaving the site\, results of inspection. The single sheets combine to show and overall condition of security of the facilities. These individual reports are then entered into the computer system to have an easy access/reference for the Operations Manager to review or respond to.",Retain for 2 year(s),Public,
25120,Department of Transportation. Location Section,Aerial survey field books,1961-1972.,sequentially be aerial survey number with unnumbered material at the end.,"The Department of Transportation\, Location and Environmental Studies Section made aerial surveys in conjunction with planned highway construction projects throughout the state. The field books contain notes relating to these surveys.",,Public,
25199,Attorney General's Office. Civil Department. Natural Resources Division,Natural Resources case files,1990-,Chronological thereunder alphabetical by division name.,"These working files document cases by the Natural Resources Division of the Attorney General's Office. Agencies represented by this office include the Division of Oil\, Gas and Mining; Board of Oil\, Gas and Mining; Forestry\, Fire\, and State Lands. Case files contain copies of pleadings\, court documents\, and depositions\, correspondence\, and other attorney work product.",Retain for 30 year(s) after case is closed,Protected,
25307,Department of Corrections. Division of Correctional Industries,New business development public hearing records,1954-,Chronological,"These records document public hearings conducted by the agency in compliance with UCA 64-13a-14 (2003) and 28 USC 1761(2003)\, as a prerequisite to developing a private sector partner business and when the agency is starting a traditional program with potential of grossing an excess of $100\,000 annually. Hearings are conducted to minimize or eliminate competition with local businesses who create similar products or provide services similar to those proposed or planned by the agency\, and to generally determine that a possible new business venture would not create a hardship for any local private sector business. The hearings provide a public forum for the agency to present proposed business enterprises designed to use an inmate workforce and receive feedback from the community. Included are meeting minutes\, agendas and hearing announcements.",Permanent. Retain for 10 year(s),Public,
23998,Beaver County (Utah). Superintendent of District Schools,High school proposal book,1914.,Chronological,"This book documents efforts of creating high school districts within Beaver County. It includes copies of county commission minutes\, copies of proposals and plans\, descriptions of county schools\, maps\, copies of bonds\, and voting tallies.",,Public,
24007,Logan (Utah). Administrative Services and Economic Development,Community development Block Grant Application Records,1998-,Chronological,"These files document the application and completion of projects funded under CDBG funds. These projects include both direct grants and regrants. These files include the initial application\, and all final reports.",Permanent. Retain until administrative need ends,Public,
23982,Beaver County (Utah). County Commission,Ordinances,1897-1990.,"Chronological, thereunder numerical by ordinance number","These records document the legislative action of the county commissioners. The county commission may ""pass all ordinances and rules and make all regulations\, not repugnant to law\, necessary for carrying into effort or discharging the powers and duties"" of their office (UCA 17-5-263 (2001)). The county clerk is required ""to authenticate with his signature and the seal of the county clerk all ordinances or laws passed by the board and record the same at length in the ordinance book"" (UCA 17-5-209(9) (2001)). Includes an index by ordinance name and lists page number and ordinance number.",,Public,
24019,Utah Valley University (Utah),Monthly deduction files,2000-,"Chronological by quarter, thereafter alphabetical by name.","These records document monthly paycheck deductions and contributions. Examples of deductions and contributions include such things as Goodwill\, American Federated Staff\, and direct deposit.",Retain for 3 year(s),Private,
24005,Logan (Utah). Administrative Services and Economic Development,Active project files,1998-,Alphabetical by name,"These are project background records\, such as studies\, analyses\, notes\, drafts\, and interim reports.",Retain for 5 year(s),Public,
24023,Utah Valley University (Utah),Suspense accounts,1998-,Chronological by month and pay period.,These records document the occurrence of payments to incorrect or invalid employee accounts and to document the corrective actions taken. They also show overtime paid by hand when computers are unable to compute the figures correctly.,Retain for 3 year(s),Private,
24069,Cedar City (Utah),Treasurer's accounts,1888-1900.,Chronological,"The account book is maintained by the city treasurer. It lists payments and amounts by various accounts (e.g.\, stock account\, real estate\, water taxes)\, names of individuals\, dates\, totals\, and subtotals. It also includes various treasurer's reports.",,Public,
24010,Minersville (Utah),General plan,"1994, 1998.",by subject,"These are comprehensive plans for municipal development adopted by the city commission. ""Each municipality shall prepare and adopt a comprehensive\, long-range general plan for present and future needs of the municipality; and growth and development of all or any part of the land within the municipality"" (UCA 10-9a-401(1) (2005)). ""The planning commission shall make and recommend to the [city commission] a proposed general plan for the area within the municipality"" (UCA 10-9a-403(1)(b) (2012)). The plans serve as a guide for decision-making on rezoning and other planning proposals and as the goals and policies of municipalities attempting to guide land use in local jurisdictions. The plans include ""planning commission's recommendations for the development of the territory covered by the plan\, and may include\, among other things: (a) a land use element; (b) a transportation and circulation element; (c) an environmental element; (d) a public service and facilities element; (e) a rehabilit,ation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality considers appropriate"" (UCA 10-91-403 (3) (2012)). The plan may also include maps\, plats\, and charts.",,Public,1 microfilm reel
24031,Beaver (Utah),Marshall's register,1904-1922.,Numerical by case number,"This register documents civil actions (i.e. service of court papers and collection of fines) taken by the city's marshall. It lists cases 1 to 71. Information includes case number\, name of person arrested\, offense and date of offense\, date of court paper issuance\, date of paper service\, date return was made\, name of person performing service\, service location\, fines\, discharge of fines and expenses incurred. Also occasionally includes court date\, pleading and outcome.",,Public,
24068,Cedar City (Utah),Account register,1884-1904.,Chronological,"The handwritten register documents accounts maintained by the city clerk. It includes city purchases\, a bank account register\, and a salary register. An alphabetical index is located at the back of the book.",,Public,
24088,Department of Health and Human Services. Division of Child and Family Services. Clearfield Office,Child protective services investigation case files,1996-,Alphabetical by client surname,"These files document determination of child abuse and neglect of children. Child protective service workers use this information to determine whether or not a child is the victim of abuse or neglect. Information includes name\, court actions\, investigations\, family information\, psychiatric and psychological information\, and victim information.",Retain for 100 year(s) after case is closed,Exempt,
24135,Jordan Valley Water Conservancy District (Utah),Quarterly update reports,1999-,Chronological,"These reports inform the public\, legislators\, media and member agencies of projects the District is undertaking\, update current issues and provide general water situation updates. The reports are disseminated for the purpose of educating the public and others about the means by which the District is meeting its responsibilities. May include information about new pipelines\, well houses\, treatment plants\, water sources and infrastructure seminars\, conservation and Demonstration Garden events.",Permanent. Retain for 2 year(s),Public,
24097,Department of Health and Human Services. Division of Child and Family Services. Sandy Office and Salt Lake Valley Region Administration,Metro Child and Family Services family case records,1996-,Alphabetical by client surname.,"These files document complete case histories of the Division of Child and Family Services (DCFS) provided to families by the Glendale Neighborhood team. These services include children at risk (CAR)\, clinical casework counseling (CCS)\, counseling individual services (CIS)\, child protective services (CPS)\, custody evaluations\, family preservation (PFP)\, family reunification (PFR)\, in-home services (PSC and PSS)\, interstate compact services (ICPC)\, out of home care (SCF)\, courtesy supervision (SCS)\, and youth services (PYS). These programs are funded by DCFS and/or local discretionary funds. These files will enable the division to monitor the types of services that have been provided to a family and work more effectively in providing new services when required. Information includes family histories\, names\, birth certificates\, social security cards\, court documents\, guardianship orders\, tribal membership certification\, activity logs\, case plans\, video recordings of parent visits with,their children\, psychological progress notes\, personal and family counseling reports\, psychological and psychiatric information\, medical and dental reports\, employment histories\, living conditions\, marital status\, salary information\, collateral agency data\, child abuse and neglect reports\, police reports\, family studies\, health and education records and fees\, medicaid information\, payment records\,release forms\, contracts\, and reference letters.",Retain for 50 year(s) after case is closed,Private,
24147,Utah Board of Higher Education,Presidential search records,1999-,"Chronological by year, thereafter alphabetical by name.","These records are compiled when an Institution for Higher Education conducts a search for a new President. Records within these files include such documents as applicants resumes\, tables outlining applicants credentials\, and interview notes.",Permanent. Retain for 11 year(s),Private,2.00 cubic feet
24178,Saratoga Springs (Utah),Building permit files,1998-,Numerical by lot number,"These permits are issued as official building authorization for a variety of actions (construction\, demolition\, the installation of plumbing\, electrical or mechanical equipment\, and the placement of barricades). They contain inspection requests\, inspection reports\, certificates of occupancy\, and any pertinent information relating to the project. They may also contain water source\, sewer system\, flood plain\, and tank certificates.",Permanent. Retain until administrative need ends,Public,
24254,Department of Corrections. Division of Prison Operations,Inmate grievance files (levels two and three),1987-,Chronological,"These records document inmate grievances that are being appealed by inmates to the Division of Prison Operations. The records consist of memos and correspondence relating to the grievance\, investigative notes\, reports of findings\, information about the identity and location of grieving inmate\, date of incident or issue\, and date of decision.",Retain for 10 year(s),Private,
24264,North Davis Fire District (Utah),Emergency medical team ride along liability release,1998-,Chronological,This document is a release of liability form that all emergency medical team students sign when they participate in ride-alongs with the fire fighters on medical calls.,Retain for 2 year(s),Public,
24259,North Davis Fire District (Utah),Daily defibrillator check list,1981-,Chronological,This check list is completed by the fire fighter Emergence Medical Service unit each day for each defibrillator to assure proper operation.,Retain for 1 year(s),Public,
24275,Box Elder County (Utah). County Recorder,Miscellaneous record books,1876-,"Chronological, thereunder alphanumerical by book letter and page number","These are copies of recorded instruments of ""a miscellaneous character not otherwise provided for"" (UCA 17-21-6(9) (1995)). The index contains the date of instrument\, date of filing\, entry number\, book and page\, type of instrument\, from\, to\, and remarks.",Retain permanently,Public,2 microfilm reels
24298,Beaver County (Utah). Probate Court,Divorce case files,ca. 1876-1886.,Alphabetical.,"These are divorce cases heard in the Beaver County Probate Court. With the exception of two cases (out of 30-40)\, only those with surnames beginning with the letter ""F"" have been transferred to the Archives.",,Public,
24278,Provo (Utah). Parks & Recreation Department,City cemetery burial permits,1916-1929.,Chronological by date,These are the copies of burial permits issued by the Health Dept to individual cemeteries.,,,
24284,Duchesne County (Utah). County Attorney,Juvenile case files,1960-,Alphabetical by name,"These case files document juvenile cases handled by the Duchesne County Attorney. They include petitions\, police reports\, attorney's notes\, related correspondence\, and court records. The Juvenile Court maintains the official copy of all court records.",Retain until date of birth,Protected,
24324,Technology Finance Corporation,Loan files,1992-2002.,Chronological by year of loan pay-off.,"These files are created from qualified small businesses who are seeking loans from the Utah Technology Finance Corporation. Documents within this file may include the loan analysis\, personal financial information\, tax returns\, credit reports\, loan applications\, business plans and contracts\, and some correspondence.",Retain for 7 year(s),Private,
24310,Governor's Office of Economic Opportunity. Tourism Office. Film Commission,Administrative records,1974-1987.,none,Correspondence and other work records created during the marketing of Utah's resources for film and television production.,,Public,2.00 cubic feet
24315,Garfield County (Utah). County Commission,Ordinances,1889-1913.,Chronological,"These records document the legislative action of the county commissioners. The county commission may ""pass all ordinances and rules and make all regulations\, not repugnant to law\, necessary for carrying into effort or discharging the powers and duties"" of their office (UCA 17-5-263 (1995)). The county clerk is required ""to authenticate with his signature and the seal of the county clerk all ordinances or laws passed by the board and record the same at length in the ordinance book"" (UCA 17-5-209(9) (1995)).",,Public,
24321,Panguitch (Utah),Estray record,1901-1934.,Chronological,"This book documents stray animals located within Panguitch and actions taken. It includes date\, description of animal\, action taken\, fine levied or auction cost. From 1933-1934\, it only includes receipt number\, name\, amount\, and year. The volume is titled ""Day-Book.""",,Public,
24329,Department of Health and Human Services. Community Health and Well-Being. Division of Population Health.,Supportive service billing statements,1998-2009.,"Chronological by month, thereunder by year","These files are used for keeping track of billings paid to Supportive Service Providers. The files contain correspondence\, claim forms\, HCFA forms and billing statements.",Retain for 7 year(s),Private,
24367,Cannonville (Utah),Ordinances,1949-1996; 1998-,Chronological,"These books contain the legislative action of city council to regulate\, require\, prohibit\, govern\, control\, or supervise any activity\, business\, conduct\, or condition authorized by UCA 10-3-701 to 715 (1997). An ordinance includes a number\, a title\, preamble\, an ordaining clause\, the body or subject of ordinance\, when applicable\, penalty of violation\, effective date\, signature of mayor or acting mayor\, and municipal seal.",Retain permanently,Public,
24382,Escalante (Utah),Revised ordinances,1960;1991.,Numerical thereunder by chapter and part,"These books contain the legislative action of city council to regulate\, require\, prohibit\, govern\, control\, or supervise any activity\, business\, conduct\, or condition authorized by UCA 10-3-701 to 715 (1997). An ordinance includes a number\, a title\, preamble\, an ordaining clause\, the body or subject of ordinance\, when applicable\, penalty of violation\, effective date\, signature of mayor or acting mayor\, and municipal seal.",,Public,
24380,Henrieville (Utah),General plan,1997.,Chronological thereunder by topic,"These are comprehensive plans for municipal development adopted by the city commission. ""Each municipality shall prepare and adopt a comprehensive\, long-range general plan for present and future needs of the municipality; and growth and development of all or any part of the land within the municipality"" (UCA 10-9a-401(1) (2005)). ""The planning commission shall make and recommend to the [city commission] a proposed general plan for the area within the municipality"" (UCA 10-9a-403(1)(b) (2012)). The plans serve as a guide for decision-making on rezoning and other planning proposals and as the goals and policies of municipalities attempting to guide land use in local jurisdictions. The plans include ""planning commission's recommendations for the development of the territory covered by the plan\, and may include\, among other things: (a) a land use element; (b) a transportation and circulation element; (c) an environmental element; (d) a public service and facilities element; (e) a rehabilit,ation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality considers appropriate"" (UCA 10-91-403 (3) (2012)). The plan may also include maps\, plats\, and charts.",,Public,
24396,Garfield County (Utah). Board of Equalization,Equalization minute books,1902-,Chronological,"These are the minutes of the Board of Equalization. The County Commission serves as the Board of Equalization determining tax relief measures in the county. The minute books are not a recording of the proceedings of the board meetings\, but rather a list of the decisions affecting taxation (both abatements and increases) made by the board. It is used to document the tax abatements given by the board to the indigent\, the aged\, the disabled (and their widows)\, and veterans (and their widows). Includes the book\, page\, line numbers\, and letters of the assessment roll\, the name of the person\, lots affected\, a description of the property affected (block or section\, plat\, township\, and range)\, the amount abated or increased (the assessed value of the estate\, improvements\, and personal property)\, the total amount abated\, and any relevant remarks.",Permanent. Retain until administrative need ends,Public,
24022,Utah Valley University (Utah),Distribution reports,1999-,"Chronological by year, thereafter alphabetical by name.","These records document which budgets were used to pay employees. They are used to verify account payroll activity. Records include employee\, account\, and check history distribution reports.",Retain for 3 year(s),Private,
24027,Beaver (Utah),Treasurer's financial accounts,1869-1890.,"Chronological, thereunder by account name","These two volumes document the receipt and expenditure of municipal funds. Included are a listing of municipal accounts\, dates\, amounts received or spent\, subtotals and quarterly totals. Receivable accounts indicate who funds were received from. Examples of types of accounts are municipal employee wages\, city taxes and accounts for various city offices.",,Public,
24065,Beaver County (Utah). County Assessor,Letterpress book,ca. 1880-1894.,Chronological,This letterpress book was used to maintain an office copy of outgoing correspondence of the county assessor and collector. Letters concern the purchase of various supplies and the assessment and collection of property taxes.,,Public,
24077,North Davis Fire District (Utah),Home day care inspection reports,1994-,Chronological,"These files document the fire inspection of home day care businesses and apartment buildings. They are used to determine compliance to fire codes for fire prevention purposes. They include inspection reports\, various inspection forms\, notices of violations and citations.",Retain for 4 year(s) after superseded,Public,
24044,North Davis Fire District (Utah),Defibrillator tape recordings,2000-,Chronological,"These are taped recordings of use of a defibrillator during cardiac arrest on a patient. It records the machine usage\, background voices and patient's heart activity. Also included is a paper tape with the patient's defibrillation information recorded on it. These recordings are reviewed by the medical control physician working in conjunction with the fire department.",Retain for 4 year(s),Private,
24110,Millard County (Utah). County Surveyor,Plat maps,none,none,,Permanent. Retain until administrative need ends,Public,
24127,Ogden (Utah). Department of Management Services,Liability risk management case files,ca. 1982-,Alphabetically by last name,"These case files document the reporting\, investigation\, and settlement of liability claims filed against the municipality.",Retain for 20 year(s),Public,
24101,Jordan Valley Water Conservancy District (Utah),Board minutes,1951-,Chronological,"These are the minutes of regular\, special\, and emergency meetings of to Board of Directors. UCA 52-4-7(1) (2001) requires that written minutes be kept of all open meetings. These minutes shall include: ""the date\, time and place of the meeting; the names of members present and absent; the substance of all matters proposed\, discussed\, or decided\, and a record\, by individual member\, of votes taken; the names of all citizens who appeared and the substance in brief of their testimony; and any other information that any member requests be entered in the minutes."" Minutes are also required to be kept for all closed meetings in accordance with UCA 52-4-7(2) (2001) and to include: ""the date\, time and place of the meeting; the names of all others present except when such disclosure would infringe on the confidence necessary to fulfill the original purpose of closing the meeting."" Also included are the agenda and backup documentation.",Permanent. Retain for 3 year(s),Public,
24134,Jordan Valley Water Conservancy District (Utah),Water Clarifier (newsletter),1994-,Chronological,"These are employee newsletters prepared and disseminated in-house for purposes of internal communication. Includes information about district projects\, policy changes\, trustee appointments or changes\, legislative information\, security updates\, benefit updates\, employee anniversaries\, introduction of new employees\, summarization of employee meetings\, etc. This newsletter is usually prepared quarterly\, but may be prepared more frequently as needed.",Permanent. Retain for 2 year(s),Public,
24099,Department of Human Services.$bDivision of Child and Family Services.$bSalt Lake Valley Region,Drug Court Team Child and Family Services family case records,1996-2012.,Alphabetical by client surname.,"These files document complete case histories of the Division of Child and Family Services (DCFS) provided to families by the Drug Court team. These services include children at risk (CAR)\, clinical casework counseling (CCS)\, counseling individual services (CIS)\, child protective services (CPS)\, custody evaluations\, family preservation (PFP)\, family reunification (PFR)\, in-home services (PSC and PSS)\, interstate compact services (ICPC)\, out of home care (SCF)\, courtesy supervision (SCS)\, and youth services (PYS). These programs are funded by DCFS and/or local discretionary funds. These files will enable the division to monitor the types of services that have been provided to a family and work more effectively in providing new services when required. Information includes family histories\, names\, birth certificates\, social security cards\, court documents\, guardianship orders\, tribal membership certification\, activity logs\, case plans\, video recordings of parent visits with their children\,,psychological progress notes\, personal and family counseling reports\, psychological and psychiatric information\, medical and dental reports\, employment histories\, living conditions\, marital status\, salary information\, collateral agency data\, child abuse and neglect reports\, police reports\, family studies\, health and education records and fees\, medicaid information\, payment records\,release forms\, contracts\, and reference letters.",Retain for 50 year(s) after case is closed,Private,
24148,Utah Board of Higher Education,Western Institute Commission for Higher Education Scholarship files,1998-,"Chronological by date, thereafter alphabetical by name.",These files contain information on Western Interstate Commission for Higher Education scholarship recipients. These files contain such records as scholarship applications and documents containing applicant financial information.,Retain for 27 year(s),Private,
24197,Tooele County School District (Utah),Vendor list,1999-,Numerical by vendor number,"This is a list of vendors providing goods and services to the school district. It usually includes names of vendors\, addresses\, phone numbers\, and descriptions of goods or services provided.",Retain until superseded,Public,
24199,Carbon County School District (Utah),Receipt distribution report,1999-,Numerical by receipt number,"This is a monthly computer report of all cash receipts issued by the district. It includes receipt number\, date of receipt\, account number\, description of account\, source of funds\, amount of receipt\, and totals.",Retain for 4 year(s),Public,
24216,United States. Office of the Commissioner of Internal Revenue,Assessment list,1862-1863.,Chronological by year,"This volume is a list of taxpayers compiled by the assistant assessor for Utah\, Joseph M. Simmons. The listing gives name\, residence\, class A ad valorem duty\, class B licenses\, and class C enumerated articles\, and the amount of tax due in each category and total. A page at the beginning of the book gives a schedule of articles and occupations subject to tax under the Internal Revenue Act of July 1\, 1862.",,Public,0.50 cubic foot
24234,Kane County (Utah). County Commission,Correspondence,1917-1920.,Chronological,"Business-related correspondence which provide unique information about agency functions\, policies\, procedures\, or programs. The records document material discussions and decisions made regarding all agency interests\, and may originate on paper\, electronic mail\, or other media. This correspondence is filed separately from program and project case files.",,Public,
24257,Kane County School District (Utah),Teacher's annual reports,1951-1953.,Chronological,"These are the handwritten reports of individual school teachers in the Kane County School District for two school years (1951-1952\, 1952-1953). They include the school year\, name of teacher and school\, and summary report of year's activities. Some reports include individual student evaluations.",,Private,
24230,Department of Human Services. Office of the Child Protection Ombudsman,Investigation case files,1999-,Alphabetical by last name,"These are in-house investigations initiated by requests received from the office of the Executive Director of the Department of Human Services and/or private citizens. They are conducted to determine if ""...an act or omission committed by the Division [of Child and Family Services (DCFS)] with respect to a particular child is contrary to statute\, rule\, or policy; places a child's health or safety at risk; is made without an adequate statement of reason; or is based on irrelevant\, immaterial\, or erroneous grounds\,"" (UCA 62A-4a-208 (3)(2001)). Information includes name of person(s) policy\, or procedure being investigated; dates investigation began and closed; allegations; details of possible improprieties; name of investigator; investigation information that validates or invalidates the charges; recommendations of the investigator and ombudsman. May also include witness statements\, portions of Child Protective Services (CPS) case reports and medical information.",Retain for 5 year(s) after case is closed,Private,
24251,Kane County (Utah). County Recorder,Water commission water certificates,1880-1882.,Chronological,This book documents the decisions of the Kane County Water Commissioners in determining primary and secondary water rights and the issuing of water certificates within Kane county.,,Public,1 microfilm reel
24260,North Davis Fire District (Utah),Hydrant maintenance reports,1960-,Chronological,"These reports contain all maintenance and repairs performed on each hydrant with the date and type of work performed. They include location\, notations and dates of annual inspections indicating physical characteristics\, operations\, flow check\, pressure and leakage.",Retain for 1 year(s),Public,
24263,North Davis Fire District (Utah),Dispatch log,1998-,Chronological,"This is a daily log maintained on all dispatch activity. These logs are kept as a record of all incidents that the fire department is paged for and responds to. It includes incident number\, date\, page time\, type\, address\, and initials of responding persons.",Retain for 2 year(s),Public,
24312,Public Service Commission,Dockets,2002-,Chronological by docket number.,"This series contains documents submitted to the Public Service Commission along with orders and notices sent out by the Public Service Commission. These documents have been organized into dockets pertaining to the year\, the case opened\, the company involved\, and the numeric order of cases opened by the specific company. The cases contained in these dockets have been closed and have been saved in the Public Service Commission library. These dockets may also contain reporter's transcripts from hearings held before the Public Service Commissioner or the Public Service Commission's Administrative Law Judge. May also include correspondence\, exhibits\, notices\, orders\, transcripts and supporting documentation.",Permanent. Retain for 10 year(s),Public,
24326,Panguitch (Utah),Marshal's arrest register,1900-ca. 1912.,Chronological,"This book documents arrests made by the city marshal. It includes arrest date\, name of person arrested\, offense charged\, conviction or acquittal date\, fine\, imprisonment\, person's description\, discharge date\, and any remarks.",,Public,
24335,District Court (Fourth District),Judgment dockets,1878-1896.,Chronological by date.,"Judgment dockets form an abstract of information of the results in a civil case. Entries give the names of the judgment debtors and creditors; a brief statement of the judgment\, including in whose favor and for what amount; date judgment was entered; record book and page where the full judgment was recorded; when appealed (if appealed); judgment of the appellate court if applicable; and notes regarding the satisfaction of judgment. Judgments follow Weber county from the 3rd District Court to the the northern division of the 1st District Court and finally to the 4th District Court.",,Public,1.00 cubic foot
24325,Panguitch (Utah),Business license register,ca. 1953-1956.,Chronological,"These registers record the issuance of licenses for persons or companies conducting business within municipal boundaries. They include license number\, date bond was filed\, to whom granted\, nature of business\, place of business\, and amount of license.",,Public,
24342,Antimony (Utah),Ordinances and resolutions,1937-,Alphabetical by subject,"These documents include petition to incorporate\, resolution to incorporate\, town plot\, ordinances of; 1936\, building inspection - 1994\, elections - 1993\,Water - 1982\, Sales tax - 1993\,Private School 1985\, and Television ordinances - 1962.",Retain permanently,Public,1 microfilm reel
24314,Garfield County (Utah). County Clerk,Incorporation records,1886-1962.,Chronological.,"In accordance with territorial law (Laws of Utah\, 1870\, ""Providing for Incorporating Associations\, for Mining\, Manufacturing\, Commercial and other Industrial Pursuits\,"" p. 136-137)\, articles of incorporation were acknowledged before the probate court judge in each county.,This is a record of all business licenses issued by the county. ""The governing body of a county may license for the purpose of regulation and revenue any business within the unincorporated areas of the county"" (UCA 17-53-216 (2008)). The type of licenses recorded in these books may vary according to the county issuing and when license was issued.",,Public,1 microfilm reel
24339,Syracuse (Utah),Utility billing computer data base,1995-,Alphabetical and numerical access in the data base,"Software program data base of utility connections in the city. Used to manage utility billing and collections and generate reports relative to billing and collection.The data base contains names\, addresses\, phone numbers\, utility charges\, and utility payments for every connection in the city.",Retain for 3 year(s),Public,
24379,Henrieville (Utah),Codified ordinances,1936;1975.,"Numerical by chapter number, part number","These books contain the legislative action of city council to regulate\, require\, prohibit\, govern\, control\, or supervise any activity\, business\, conduct\, or condition authorized by UCA 10-3-701 to 715 (1997). An ordinance includes a number\, a title\, preamble\, an ordaining clause\, the body or subject of ordinance\, when applicable\, penalty of violation\, effective date\, signature of mayor or acting mayor\, and municipal seal.",,Public,
24320,Panguitch (Utah),Poll tax and water tax register,1900-1918.,Chronological,"This book documents work on city roads. Male residents of Panguitch were assessed a tax for city road maintenance and improvements. The assessment could be satisfied either with labor or cash payment. The book includes the person's name\, street\, date notified\, notice number\, payment type (labor/cash)\, total\, receipt number\, and remarks. A summary lists individual names\, amount credited\, and disbursement. The back of the book includes a listing of water taxes collected from 1910-1922. The book contains an alphabetical index.",,Public,
24369,Cannonville (Utah),Ordinance-zoning/subdivision,1998.,Chronological,"These ""land use and development"" ordinances provide standards for development for ""land use and development"" within the municipality. They have been approved by both the planning commission and the city commission. ""The planning commission shall prepare and recommend to the [city commission] a proposed zoning ordinance and maps . . . The [city commission] shall hold a public hearing on the proposed zoning ordinance . . . After public hearing\, the [city commission] may (a) adopt the ordinance as proposed; (b) amend zoning ordinance and adopt or reject the zoning ordinance as amended; or (c) reject the ordinance"" UCA 10-9a-404 (2005)).",,Public,
24393,Cannonville (Utah),"Bryce Valley communities (Cannonville, Henrieville, Tropic) planning and zoning study",1976.,Chronological,"These are research based reports completed in-house or by outside consultants on specific planning problems or conditions. They may be adopted as an amendment to the master plan. These reports provide needed information on specific issues (i.e.\, housing needs\, transportation\, geologic concerns). These reports may include recommendations and may be an extension of the master plan.",,Public,
24362,Bountiful (Utah),Drug test positive results,1998-,Alphabetical by last name,"This screening test is used as a pre-employment screen\, post accident screen\, and for random screening of employees. If test is positive employment offer is withdrawn or disciplinary action is taken for employees. The records contain the name\, date\, type of test\, substance for which the medical facility tested and test results.",,Private,
24386,Tropic (Utah),General plans,1984;1996.,Chronological,"These are comprehensive plans for municipal development adopted by the city commission. ""Each municipality shall prepare and adopt a comprehensive\, long-range general plan for present and future needs of the municipality; and growth and development of all or any part of the land within the municipality"" (UCA 10-9a-401(1) (2005)). ""The planning commission shall make and recommend to the [city commission] a proposed general plan for the area within the municipality"" (UCA 10-9a-403(1)(b) (2012)). The plans serve as a guide for decision-making on rezoning and other planning proposals and as the goals and policies of municipalities attempting to guide land use in local jurisdictions. The plans include ""planning commission's recommendations for the development of the territory covered by the plan\, and may include\, among other things: (a) a land use element; (b) a transportation and circulation element; (c) an environmental element; (d) a public service and facilities element; (e) a rehabilit,ation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality considers appropriate"" (UCA 10-91-403 (3) (2012)). The plan may also include maps\, plats\, and charts.",,Public,
24376,Department of Health and Human Services. Office of Recovery Services,Electronic funds transfer authorizations,1998-,Alphabetical by last name of program participant,"These are agreements between the agency and the custodial parent participant receiving funds through the program. The participant submits personal banking information to the agency in order to facilitate the electronic transfer of child support funds recovered from the non-custodial parent to the specified account as the funds become available. Information includes name of program participant\, date submitted\, bank account number\, banking institution number and authorizing signature.",Retain until final action,Private,
24384,Tropic (Utah),Revised ordinances,1981.,Chronological thereunder numerical by chapter and part,"These books contain the legislative action of city council to regulate\, require\, prohibit\, govern\, control\, or supervise any activity\, business\, conduct\, or condition authorized by UCA 10-3-701 to 715 (1997). An ordinance includes a number\, a title\, preamble\, an ordaining clause\, the body or subject of ordinance\, when applicable\, penalty of violation\, effective date\, signature of mayor or acting mayor\, and municipal seal.",,Public,
24392,Henrieville (Utah),Water management plan,1999.,"Chronological, thereunder numerical by chapter number","These are comprehensive plans for municipal development adopted by the city commission. ""Each municipality shall prepare and adopt a comprehensive\, long-range general plan for present and future needs of the municipality; and growth and development of all or any part of the land within the municipality"" (UCA 10-9a-401(1) (2005)). ""The planning commission shall make and recommend to the [city commission] a proposed general plan for the area within the municipality"" (UCA 10-9a-403(1)(b) (2012)). The plans serve as a guide for decision-making on rezoning and other planning proposals and as the goals and policies of municipalities attempting to guide land use in local jurisdictions. The plans include ""planning commission's recommendations for the development of the territory covered by the plan\, and may include\, among other things: (a) a land use element; (b) a transportation and circulation element; (c) an environmental element; (d) a public service and facilities element; (e) a rehabilit,ation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality considers appropriate"" (UCA 10-91-403 (3) (2012)). The plan may also include maps\, plats\, and charts.",,Public,
24429,Garfield County School District (Utah),Scrapbooks,1949-1976.,Chronological,"These are scrapbooks that were compiled by the district of various school activities. The scrapbooks contain largely\, newspaper articles and a few program flyers.",,Public,
25189,Hildale (Utah),Incorporation papers,"1963,1990.",Chronological,"These files contain the constitution\, bylaws and all amendments to city charters approved by the State Legislature (Constitution of Utah\, Article XI\, Section 5).",,Public,
25215,Wasatch County (Utah). County Recorder,Recorded surveys,1987-,Numerical by survey number,"These are surveys by professional land surveyors (private\, county\, state) made within the county that establish or reestablish any private property\, right-of-ways and subdivision plats are also to be included as survey plats when there there is a surveyor's certificate involved\, and boundary monument. The surveyor is required to file a map of the survey within ninety days. The survey maps are required to show the following information: survey location by quarter section\, township and range; the survey date; the drawing scale and north point; ""the distance and course of all lines traced or established\, giving the basis of bearing and the distance and course to a section corner or quarter corner\, including township and range\, or identified monument within a recorded subdivision; all measured bearings\, angles\, and distances separately indicated from,from those of record; a written boundary description of property surveyed; all monuments surveyed; all monuments set and their relation to older monuments found; a detailed description of monuments found and monuments set\, indicated separately; the surveyor's signature\, seal or stamp; and the surveyor's name and address."" The map is also required to contain written narratives that explain and identify the purpose of the survey; the basis on which the lines were established; and the found monuments and deed elements that controlled the established or reestablished lines (UCA 17-23-17(2) (1995)). The map and narrative are required to be created on a ""material of a permanent nature on stable base reproduciable materials in the sizes required by the county surveyor (UCA 17-23-17(4) (1995).",Permanent. Retain until administrative need ends,Public,
25200,Department of Public Safety. Driver License Division. Administrative Programs Bureau,Commercial driver education school audit records,1993-,Alphabetical by school name,"These are records created by the agency while conducting audits on commercial driver education schools to ensure compliance with UCA 53-3-501\, et seq.\, and Utah Administrative Code R708-2. ""The division shall review the records of all schools at least annually and may observe the instruction given both in the classroom and behind the wheel. The division shall have the right to review the operation of the schools whenever the division deems it necessary to insure compliance with this rule"" Utah Administrative Code R708-2-19 (2)(2003). Examples of specific audit duties include reviewing records documenting instruction of students and student test results. Information includes name and location of school\, name of owner(s)\, date of audit\, name of division employee performing the audit and audit findings.",Retain for 10 year(s),Private,
25241,Day Reporting Center,Staff meeting minutes,2001-2014.,Chronological.,"These are the minutes of various committees and staff meetings held within the Department. Examples include staff meetings\, Supervisor's meetings\, Parole Staff\, Director's meetings\, Correctional Advisory Council and the Information Committee. The minutes may include the date and time of the meeting\, the agenda\, names of attendees\, a summary of all matters proposed\, discussed or decided and a record of any votes taken during the meeting. UCA 52-4-7(1) (1997) requires that written minutes be kept of all open meetings. Minutes are also required to be kept for all closed meetings in accordance with UCA 52-4-7 (2) (1997).",Permanent. Retain for 12 year(s),Public,
25255,Howell (Utah),Zoning regulations,2002-,Chronological,"These ""land use and development"" ordinances provide standards for development for ""land use and development"" within the municipality. They have been approved by both the planning commission and the city commission. ""The planning commission shall prepare and recommend to the [city commission] a proposed zoning ordinance and maps . . . The [city commission] shall hold a public hearing on the proposed zoning ordinance . . . After public hearing\, the [city commission] may (a) adopt the ordinance as proposed; (b) amend zoning ordinance and adopt or reject the zoning ordinance as amended; or (c) reject the ordinance"" UCA 10-9a-404 (2005)).",Permanent. Retain until administrative need ends,Public,
25306,Department of Human Services.$bDivision of Child and Family Services.$bSalt Lake Valley Region,Liberty office adoption case files,ca. 2000-2012.,Alphabetical by adoptive parent surname,"These files document adoption placements for children whose birth parents have either been deprived of or have permanently relinquished their parental rights. Information includes face sheet\, intake information\, social history\, closing information\, medical\, genetic\, and birth information\, educational records\, psychological evaluations\, birth certificates\, legal documents\, adoption reports\, summons\, paternity rights\, administrative reviews\, investigative reports\, handwritten notes\, financial reports\, and correspondence.",Permanent. Retain for 25 year(s),Controlled,
25289,Department of Corrections. Division of Correctional Industries,Incident reports,ca. 1954-,Chronological,"Documents incidents occurring within the facilities. May include incidents such as doors ajar\, etc. Information includes date\, time and location of incident; name of individuals involved; names of witnesses\, description of incident or security breach; and actions taken or recommended. Any incident resulting in disciplinary action would be retained in the inmate or employee personnel records.",,Protected,
25261,Department of Corrections. Division of Correctional Industries,Commissary purchase requisitions,2003-,Chronological,"These are authorizations completed by the UCI Commissary for goods and materials purchased for resale to the inmates. Digital records are sent to the UCI purchasing agent for approval and processing. Upon receipt of the invoice\, these records feed a warrant request. These records include vendor number\, name\, date\, cost center code\, UPC code\, authorizations\, date wanted\, estimated costs\, purchase order number\, receiver number\, and accounting data. The UCI Purchasing office keeps the originals and this copy is stored with the other Commissary records.",Retain for 3 year(s),Public,
25291,Department of Corrections. Division of Correctional Industries,Motor pool operation records,1954-,Chronological,"Provides a record of gas and oil consumption\, dispatching and scheduling of motor vehicles and scheduled maintenance of the vehicles. Also includes a record of repairs performed as a result of accidents or misuse.",Retain until disposition of asset,Public,
25326,Department of Transportation. Project Development. Right of Way. Permits Office,Access permits,2002-,Numerical by permit number.,"This series contains permits for access onto state highways from streets and driveways used by public and private developments. Permits regulate the type of development\, width and location of access\, and amount of traffic allowed. Permits are reissued when ownership or property boundaries change. Each permit includes the permit number\, department region/district\, state route\, mile post\, county\, address of access\, date of access installation\, information on the permit holder\, access limitations\, and approval signatures from the department and the permitee. Files may also include site plans\, traffic reports and right of way information.",Retain for 50 year(s),,
25367,Sandy (Utah). Administrative Services Department,Workers compensation claims,1990-,Alphabetical by name,"All records about on-the-job injuries or job related disabilities\, regardless of whether claims for compensation were made. See UCA 34A-2 for Workers Compensation Act",Retain for 75 year(s),Private,
25412,Department of Human Services.$bDivision of Child and Family Services,National Center of Youth Law litigation records,1993-2002.,Alphabetical by parent last name.,"These records were used for litigation as part of the David C. Leavitt vs Michael O. Leavitt lawsuit filed in Federal District Court. The suit was filed by the National Center of Youth Law (NCYL) against the State of Utah\, Division of Child and Family Services on behalf of children who are the subject of agency investigations into reports of abuse and neglect. The files document complete case histories of the Division of Child and Family Services (DCFS) provided to families and are the original family case records that were used in court. The services include Children at Risk (CAR)\, clinical casework counseling (CCS)\, counseling individual services (CIS)\, Child Protective Services (CPS)\, custody evaluations\, family preservation (PFP)\, family reunification (PFR)\, in-home services (PSC and PSS)\, interstate compact services (ICPC)\, out of home care (SCF)\, courtesy supervision (SCS)\, and youth services (PYS). Information includes family histories\, names\, birth certificates\, social security,cards\, court documents\, guardianship orders\, tribal membership certification\, activity logs\, case plans/service plans\, psychological progress notes\, personal and family counseling reports\, psychological and psychiatric information\, medical and dental reports\, employment histories\, living conditions\, marital status\, salary information\, collateral agency data\, child abuse and neglect reports\, police reports\, family studies\, health and education records and fees\, medicaid information\, payment records\, release forms\, contracts\, and reference letters. Documents have been date-stamped with court docket numbers for litigation tracking.",Permanent. Retain for 25 year(s) after case is closed,Private,
25406,Uintah County (Utah). County Commission,Uintah county code,1996-,"Chronological, thereunder numerical by title and section numbers","These records document the legislative action of the county commissioners. The county commission may ""pass all ordinances and rules and make all regulations\, not repugnant to law\, necessary for carrying into effort or discharging the powers and duties"" of their office (UCA 17-5-263 (1995)). The county clerk is required ""to authenticate with his signature and the seal of the county clerk all ordinances or laws passed by the board and record the same at length in the ordinance book"" (UCA 17-5-209(9) (1995)).",Permanent. Retain until administrative need ends,Public,1 microfilm reel
25423,Uintah County School District (Utah),Uintah District school guide,1916-1917.,None.,"This book is a guide to the Uintah School District's curriculum\, classes taught\, and district policies. Its purpose was to ""help all understand what is expected and desired of the district."" Each teacher was instructed to ""read and study it carefully"" and were expected to use the ""outlines and suggestions to supplement the [State] course."" The guide includes an introduction explaining the guide's purpose\, general and specific recommendations for specific courses for grammar\, primary\, and all grades (e.g.\, ethics\, morals and manners\, nature\, history\, arithmetic)\, general policies\, principal requirements and suggestions\, teacher requirements and suggestions\, janitor's contracts\, allotment of supplies\, school hours\, school calendar\, and lists of schools and teachers.",,Public,1 microfilm reel
25453,Salt Lake County (Utah). County Auditor,Board of Equalization parcel action files (AT-006),1978-,"Chronological, thereunder numerical by parcel number","These records document the property tax appeals brought before the Board of Equalization regarding residential and commercial property taxes. The information is collected and provided to citizens to allow the appeal of property tax valuations. They also contain records on appeal to the State Tax Commission. These records include the final decision\, recommended value statements\, conference/hearing records\, Board of Equalization worksheets\, appeal applications\, tax property printouts\, related correspondence\, and other supporting documentation.",Permanent. Retain for 15 year(s),Public,
25478,Salt Lake Community College (Utah),Employee misconduct investigation case files,1949-,Alphabetical by employee name,"This series contains information collected by case investigators and used to determine the merit of employee misconduct complaints. Such investigations may be undertaken by various offices at the College\, including the Office of Equal Employment Opportunity\, the Human Resources Department\, and Public Safety. Records in the series include investigators' notes\, documents submitted by complainant and respondent\, and other documents determined pertinent by investigators. Files also include final recommendations for action by College administrators relative to the case.",Retain for 7 year(s) after separation,Protected,
25521,Salt Lake City (Utah). Police Department,Alcoholic beverage license files,1989-,Alphabetical by business name,"These files contain information on all business licenses issued in the municipality. All businesses are required to be licensed before conducting business within municipal boundaries. They contain the application\, proof of payment\, and approval forms from regulatory departments (e.g.\, fire\, police\, health).",Retain for 3 year(s) after final action,Public,
25546,Department of Health and Human Services. Division of Child and Family Services. Kanab Office,Adoption case files,[ca. 1996]-,Alphabetical by client last name,"These records document adoption placements for children whose birth parents have either been deprived of or have permanently relinquished their parental rights. Information includes face sheet\, intake information\, social history\, closing information\, medical\, genetic\, and birth information\, educational records\, psychological evaluations\, birth certificates\, legal documents\, adoption reports\, summons\, paternity rights\, administrative reviews\, investigative reports\, handwritten notes\, financial reports\, and correspondence.",Permanent. Retain for 25 year(s),Controlled,
25526,Tooele County School District (Utah),Special education student files,1979-,"Chronological by student's birth date, thereunder alphabetical by student's name.","These student files contain information on students attending school in the district. They are used to document student's attendance. They contain the copies of achievement test scores\, the official transcript\, copies of report cards\, health records\, and immunization cards. They are also called Student cumulative cards.",Retain for 3 year(s) after separation,Exempt,
25544,Department of Human Services. Division of Child and Family Services. Duchesne Office,Adoption case files,[ca. 1996]-,Alphabetical by client last name,"These records document adoption placements for children whose birth parents have either been deprived of or have permanently relinquished their parental rights. Information includes face sheet\, intake information\, social history\, closing information\, medical\, genetic\, and birth information\, educational records\, psychological evaluations\, birth certificates\, legal documents\, adoption reports\, summons\, paternity rights\, administrative reviews\, investigative reports\, handwritten notes\, financial reports\, and correspondence.",Retain for 45 year(s),Controlled,
25549,Department of Human Services. Division of Child and Family Services. Jackson Office,Adoption case files,[ca. 1996]-,Alphabetical by client last name,"These records document adoption placements for children whose birth parents have either been deprived of or have permanently relinquished their parental rights. Information includes face sheet\, intake information\, social history\, closing information\, medical\, genetic\, and birth information\, educational records\, psychological evaluations\, birth certificates\, legal documents\, adoption reports\, summons\, paternity rights\, administrative reviews\, investigative reports\, handwritten notes\, financial reports\, and correspondence.",Permanent. Retain for 25 year(s),Controlled,
25565,Naples (Utah),Government Records Access and Management Act requests,2001-,Chronological.,"These request forms document individuals seeking access to municipal records as provided under UCA 63-2-204 (1997). They include requester's name\, address\, telephone number; date; record requested; date request received; whether access provided or denied; and date responded.",Retain for 1 year(s),Public,
25548,Department of Human Services. Division of Child and Family Services. Panguitch Office,Adoption case files,[ca.1996]-,Alphabetical by client last name,"These records document adoption placements for children whose birth parents have either been deprived of or have permanently relinquished their parental rights. Information includes face sheet\, intake information\, social history\, closing information\, medical\, genetic\, and birth information\, educational records\, psychological evaluations\, birth certificates\, legal documents\, adoption reports\, summons\, paternity rights\, administrative reviews\, investigative reports\, handwritten notes\, financial reports\, and correspondence.",Permanent. Retain for 25 year(s),Controlled,
25580,Naples (Utah),Payroll register,1982-,Chronological by year,"This register is a numerical listing by check number and agency codes of all payroll checks issued by the municipality. It includes code\, date\, warrant number\, name of employee\, social security number\, types and amounts of individual deductions\, and may include hourly rate\, and number of hours worked. Though this register is frequently used to reference specific payroll checks\, it might be the only record of employee salaries and would then serve the same retirement purpose as the Employee earnings history files.",Retain for 65 year(s),Public,
25569,Naples (Utah),Annual financial reports,1982-,Chronological by year,"These are statistical reports on the financial affairs of the entire municipality. ""Within 180 days after the close of each fiscal year the city recorder or other delegated person shall present to the governing body an annual financial report prepared in conformity with generally accepted accounting principles\, as prescribed in the Uniform Accounting Manual for Utah cities (UCA 10-6-150 (1997)). ""Copies of the annual financial report....shall be filed with the state auditor and shall be filed as a public document in the office of the city recorder"" (UCA 10-6-150 (1997)).",Permanent. Retain until administrative need ends,Public,
25586,Naples (Utah),Campaign financial disclosures,2004-,Alphabetical by name,"These are financial statements required by law to be completed by municipal candidates in accordance with UCA 10-3-208 (1997). Each candidate for municipal office is required to report their itemized and total campaign contributions and expenditures at least once within two weeks before the election. The financial report must identify each contribution over $50\, the donor's name\, and amount; and for each expenditure\, the name of the recipient\, and the amount of the expenditure. An ordinance should be adopted by each first and second class city and each third class city having a population of 10\,000 or more\, establishing campaign finance disclosure requirements for candidates for municipal offices.",Permanent. Retain until administrative need ends,Public,
25603,Green River (Utah),Incorporation papers,1911.,Chronological by year,"These files contain the constitution\, bylaws and all amendments to city charters approved by the State Legislature (Constitution of Utah\, Article XI\, Section 5).",,Public,1 microfilm reel
25620,Naples (Utah),Wage survey files,1994-,Chronological by year,"These files contain wage survey reports and data; working papers and related correspondence pertaining to area wages paid for each employee class; background papers establishing need\, authorization\, direction\, and analysis of wage surveys; development and implementation of wage schedules; and development of specific rates (excluding authorized wage schedules and wage survey recapitulation sheets).",Retain until superseded,Public,
25626,Orem (Utah). Public Works,Utility billing records,1997-,Numeric by account number,"This register is an itemized list of customer accounts. It includes name of customer\, service address\, meter reading\, water usage\, water and other charges\, payments\, adjustments\, prior balance due\, and current balance due. The register is used for reference purposes.",Retain for 3 year(s),Public,
25589,Naples (Utah),Election canvasses,1982-,Chronological by year,"They are the official canvass of primary\, municipal\, or special elections. They contain a tabulation of votes cast by combined election districts. They include the date\, office\, names of candidates\, number of votes\, and totals.",Retain permanently,Public,
25265,Clearfield (Utah). Justice of the Peace,Interpreter technical reference file,1994-,Chronological by month,"Contains list of qualified and certified court interpreters including name\, language\, address\, and phone number of interpreter.",Retain for 1 year(s),Public,
25373,Department of Corrections. Division of Correctional Industries,Employment applications,1985-,Chronological by date of interview,"These are copies of applications and supporting information for persons qualified to interview for a UCI position and were either hired or not selected for employment. Included are questions\, responses\, grading of responses by panel members and any supporting documentation from the job interview process. The applications for those hired are maintained on the department level as part of record series 660. Record copies for those not hired are maintained on the department level as part of record series 09896.",Retain for 2 year(s),Private,
25368,Department of Corrections. Division of Correctional Industries,Transitory records,1954-,None,"Papers of short-term interest which have no documentary or evidential value. Includes quasi-official notices such as for holidays\, charity\, and fund appeals\, bond campaigns\, and other similar papers.",Retain for 3 month(s),Public,
25395,Department of Corrections. Division of Correctional Industries,Program participant inmate training records,1985-,Chronological,"Correspondence\, reports and other records relating to the availability and employee participation in training programs sponsored by the agency or other government and non-government agencies\, through UCI. Examples include records documenting safety training \,computer training\, and job skill training. Also includes manuals\, tests\, attendance records and copies of certifications earned. Original records\, including certificates\, will be incorporated into record series\, 80175\, Inmate personnel records. See record series 12425\, Asbestos abatement project books for abestos abatement training records.",,Public,
25468,Orangeville (Utah),Resolutions,1979-,Chronological,"These are formal statements of a decision\, or expression of opinion put before or adopted by the city council. They may perform the same function as an ordinance. Resolutions may include the following: establishing water and sewer rates\, charges for garbage collection and fees charged for municipal services\, establishing policies and guidelines\, and regulating the use and operation of municipal property (UCA 10-3-717 (1997)).",Permanent. Retain until administrative need ends,Public,1 microfilm reel
25409,Uintah County (Utah). County Clerk,Declarations of intentions,1906-1923.,Numerical by declaration number,"These volumes contain completed preprinted declaration of intention forms for county residents seeking to become United States citizens. A declaration of intention preceded a petition to become a citizen by two or more years. The forms included the following information: state; county; name\, age\, occupation\, and description of applicant; place and date of birth; current residence; information on immigration (name of vessel\, port arrived\, date of arrival); and last foreign residence and name and title of ruler to whom he would renounce allegiance.",,Public,1 microfilm reel
25464,Utah County (Utah). County Treasurer,Returned check collections and notices,1978-,Chronological,"These records document attempts to process and collect returned checks. They include bank notices notifying county treasurer of returned check (including date\, reason\, name account drawn\, account number\, reference number and amount\, treasurer's name and account number) and a returned check notification (including date\, debtor's name and address\, account number\, last activity amount\, number of accounts assigned\, and total dollar amount assigned).",Retain for 5 year(s),Public,
25481,Ferron (Utah),Incorporation papers/history material,1900-,Chronological,"These files contain the constitution\, bylaws and all amendments to city charters approved by the State Legislature (Constitution of Utah\, Article XI\, Section 5).",Permanent. Retain until administrative need ends,Public,1 microfilm reel
25438,Department of Workforce Services. Eligibility Services Division,Public assistance overpayment case files,2003-,Alphabetical by client surname.,"This series contains case files documenting overpayment to public assistance recipients and efforts of the agency to recover overpayments. The files may contain a variety of documentation\, including abstracts\, correspondence\, Notices of Agency Action\, criminal information\, garnishment-related materials\, records of court action\, and bankruptcy information.",Retain for 5 year(s) after case is closed,Private,
25446,Duchesne (Utah),Incorporation papers,1905-1966.,Chronological,"These files contain the constitution\, bylaws and all amendments to city charters approved by the State Legislature (Constitution of Utah\, Article XI\, Section 5).",,Public,1 microfilm reel
25470,Orangeville (Utah),General plan,1999.,Chronological,"These are comprehensive plans for municipal development adopted by the city commission. ""Each municipality shall prepare and adopt a comprehensive\, long-range general plan for present and future needs of the municipality; and growth and development of all or any part of the land within the municipality"" (UCA 10-9a-401(1) (2005)). ""The planning commission shall make and recommend to the [city commission] a proposed general plan for the area within the municipality"" (UCA 10-9a-403(1)(b) (2012)). The plans serve as a guide for decision-making on rezoning and other planning proposals and as the goals and policies of municipalities attempting to guide land use in local jurisdictions. The plans include ""planning commission's recommendations for the development of the territory covered by the plan\, and may include\, among other things: (a) a land use element; (b) a transportation and circulation element; (c) an environmental element; (d) a public service and facilities element; (e) a rehabilit,ation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality considers appropriate"" (UCA 10-91-403 (3) (2012)). The plan may also include maps\, plats\, and charts.",,Public,1 microfilm reel
25486,Cleveland (Utah),Ordinances and resolutions,"1916-1945,1941,1981-","Chronological by date, thereunder alphabetical by subject","These books contain the legislative action of city council to regulate\, require\, prohibit\, govern\, control\, or supervise any activity\, business\, conduct\, or condition authorized by UCA 10-3-701 to 715 (1997). An ordinance includes a number\, a title\, preamble\, an ordaining clause\, the body or subject of ordinance\, when applicable\, penalty of violation\, effective date\, signature of mayor or acting mayor\, and municipal seal.",Retain permanently,Public,1 microfilm reel
25498,Orangeville (Utah),Incorporation records,1920-,Chronological,"These files contain the constitution\, bylaws and all amendments to city charters approved by the State Legislature (Constitution of Utah\, Article XI\, Section 5).",Permanent. Retain until administrative need ends,Public,1 microfilm reel
25518,Department of Health and Human Services. Division of Substance Use and Mental Health. State Hospital,Occupational Therapy Raw Test Data,1994-,Alphabetical by client last name.,"This is raw data collected during testing/assessment of patients for occupational therapy. The assessments consist of various tests and activities\, including making craft projects that need to be saved for comparison since many patients have several admissions. The assigned therapist submits comments and observations in the documentation accompanying each craft project. The Occupational Therapy Department is collecting samples of the Allen Cognitive Levels of function assessments for staff training purposes. Data from the assessments is used for research projects addressing issues of cognitive level of function ability and length of stay\, recidivism\, and improved discharge planning in community placement. Information includes patient name\, dates of data collection and assessment\, and therapist comments and observations.",Retain for 10 year(s) after separation,Controlled,
25543,Department of Health and Human Services. Division of Child and Family Services. Bountiful Office,Adoption case files,[ca. 1996]-,Alphabetical by client last name,"These records document adoption placements for children whose birth parents have either been deprived of or have permanently relinquished their parental rights. Information includes face sheet\, intake information\, social history\, closing information\, medical\, genetic\, and birth information\, educational records\, psychological evaluations\, birth certificates\, legal documents\, adoption reports\, summons\, paternity rights\, administrative reviews\, investigative reports\, handwritten notes\, financial reports\, and correspondence.",Permanent. Retain for 25 year(s),Controlled,
25551,Department of Health and Human Services. Division of Child and Family Services. Oquirrh Office,Adoption case files,[ca. 1996]-,Alphabetical by client surname,"These records document adoption placements for children whose birth parents have either been deprived of or have permanently relinquished their parental rights. Information includes face sheet\, intake information\, social history\, closing information\, medical\, genetic\, and birth information\, educational records\, psychological evaluations\, birth certificates\, legal documents\, adoption reports\, summons\, paternity rights\, administrative reviews\, investigative reports\, handwritten notes\, financial reports\, and correspondence.",Permanent. Retain for 25 year(s) after case is closed,Controlled,
25555,Tabiona (Utah),Incorporation papers,1915-,Chronological by year,"These files contain the constitution\, bylaws and all amendments to city charters approved by the State Legislature (Constitution of Utah\, Article XI\, Section 5).",Permanent. Retain until administrative need ends,Public,1 microfilm reel
25542,Department of Health and Human Services. Division of Child and Family Services. American Fork Office,Adoption case files,[ca.1996]-,Alphabetical by last name,"These records document adoption placements for children whose birth parents have either been deprived of or have permanently relinquished their parental rights. Information includes face sheet\, intake information\, social history\, closing information\, medical\, genetic\, and birth information\, educational records\, psychological evaluations\, birth certificates\, legal documents\, adoption reports\, summons\, paternity rights\, administrative reviews\, investigative reports\, handwritten notes\, financial reports\, and correspondence.",Permanent. Retain for 25 year(s),Controlled,
25560,Altamont (Utah),Ordinances and resolutions,"1953, 1975, 1983-",Chronological by year,"These books contain the legislative action of city council to regulate\, require\, prohibit\, govern\, control\, or supervise any activity\, business\, conduct\, or condition authorized by UCA 10-3-701 to 715 (1997). An ordinance includes a number\, a title\, preamble\, an ordaining clause\, the body or subject of ordinance\, when applicable\, penalty of violation\, effective date\, signature of mayor or acting mayor\, and municipal seal.",Retain permanently,Public,2 microfilm reels
25592,Naples (Utah),Proof of publication,1990-,Chronological.,"These files contain evidence of the publication of a document or public notification appearing in a local newspaper\, usually for hearings\, sale of bonds\, budget\, and council meetings (UCA 78-25-14 (1997)).",Retain for 6 year(s),Public,
25610,Castle Dale (Utah),Zoning ordinances,1985-,Chronological by year,"These ""land use and development"" ordinances provide standards for development for ""land use and development"" within the municipality. They have been approved by both the planning commission and the city commission. ""The planning commission shall prepare and recommend to the [city commission] a proposed zoning ordinance and maps . . . The [city commission] shall hold a public hearing on the proposed zoning ordinance . . . After public hearing\, the [city commission] may (a) adopt the ordinance as proposed; (b) amend zoning ordinance and adopt or reject the zoning ordinance as amended; or (c) reject the ordinance"" (UCA 10-9-402 (1995)).",Retain permanently,Public,1 microfilm reel
25621,Naples (Utah),Sales and use tax return forms,1994-,Chronological by year,"These forms are required by the State Tax Commission to report quarterly sales tax and to remit the amounts collected and due to the state (e.g.\, municipal recreational facilities).",Retain for 4 year(s),Public,
25629,Department of Transportation. Engineering & Operations. Project Development. Right of Way,Surplus real property sale records,1994 -,Numerical by parcel number thereunder by project number.,"Records which document the transfer of state owned real estate to non-state ownership\, whether by transfer\, trade\, sale\, or donation.",Permanent. Retain for 7 year(s),,2.00 cubic feet
25649,Carbon County (Utah). County Auditor,Income tax form records (W-2 and 1099),2004-,alphabetical by county employee's name,"These files contain records on individual employee's income taxes. Include returns on income taxes such as IRS Form W-2\, reports of withheld federal taxes\, such as IRS Form W-3 with related papers\, and reports relating to income and social security taxes.",Retain for 3 year(s),Private,
25635,Department of Transportation. Office of Community Relations,Slide Presentations,c1965-1990.,none,This series contains slide presentations put together by UDOT for training or educational purposes. Most of the slide presentations do not have any script or explanation other than the images on the slides themselves and possibly a title.,,Public,
26130,Department of Health and Human Services. Division of Substance Use and Mental Health. State Hospital,Medical Executive Committee meeting records,1998-,Chronological by date of meeting.,"These records document the Medical Executive Committee's oversight of the safety and quality of care for hospital patients. Minutes document the Committee's review of reports and activities of the medical staff committees\, departments\, and other assigned activity groups. Records include agendas\, approved meeting minutes\, and all supplemental materials\, which may include patient information.",Permanent. Retain for 5 year(s),Public,
26202,Salt Lake City Mosquito Abatement District (Utah),Insurance policy files,1966-,Chronological by year,These are insurance policy contracts between the municipality and private insurers.,Retain for 15 year(s),Public,
26211,Salt Lake City Mosquito Abatement District (Utah),Employment eligibility records,1966-,Chronological by year,"This form is required by the U.S. Immigration and Naturalization Service to be completed by all employers when hiring\, when recruiting for a fee\, or when continuing to employ individuals in accordance with 8 CFR 274a.2 (1993)). It is used to verify the prospective employee is a U.S. citizen\, resident alien\, or legal immigrant eligible to be hired in the United States.",Retain for 3 year(s) or until separation,Private,
26215,Salt Lake City Mosquito Abatement District (Utah),Composite spray maps,1969-,Chronological by year,"These are drawings and blueprints of engineering ""as-built"" projects. They are used by the public and city personnel to establish existing information for all city locations. They include drawings of street construction\, sidewalks\, storm drains\, waterlines\, reservoirs\, public facilities\, and other city building projects\, providing date\, legend\, city title\, scale and actual drawings.",Permanent. Retain until administrative need ends,Public,
26213,Salt Lake City Mosquito Abatement District (Utah),Employee performance-related records,1980-,Alphabetically by name,"These files document the performance of exempt employees. They may include performance records superseded through an administrative\, judicial\, or quasi-judicial procedure; performance appraisals along with job elements and standards upon which they are based; and supporting documentation.",Retain for 5 year(s),,
26222,Salt Lake City Mosquito Abatement District (Utah),State treasurer's deposit,1960-2000.,Chronological by year,These are multi-copy deposit forms which accompany agency deposits to the State Treasurer's Office. These records also serve as a receipt of deposit.,Retain for 3 year(s),Public,
26241,Monticello (Utah),Zoning ordinances,1954-,Chronological by year thereunder by number,"These ""land use and development"" ordinances provide standards for development for ""land use and development"" within the municipality. They have been approved by both the planning commission and the city commission. ""The planning commission shall prepare and recommend to the [city commission] a proposed zoning ordinance and maps . . . The [city commission] shall hold a public hearing on the proposed zoning ordinance . . . After public hearing\, the [city commission] may (a) adopt the ordinance as proposed; (b) amend zoning ordinance and adopt or reject the zoning ordinance as amended; or (c) reject the ordinance"" UCA 10-9a-404 (2005)).",Permanent. Retain until administrative need ends,Public,1 microfilm reel
26277,Duchesne County (Utah). County Treasurer,Annual tax value and collection books,1976-,Chronological by year and thereunder alphanumerical by taxing district and unit.,"The Duchesne County treasurer creates an annual tax history which is a recap of the year's tax collection. The history provides total amounts by tax district\, unit for property values\, tax rates\, charges\, tax relief\, collections\, and balances to collect. Information in these books is used to provide figures which are reported to the State Tax Commission and to state schools.",Permanent. Retain for 7 year(s),Public,
26259,Utah State University (Utah). Division of Extension Service. Tooele County,Monthly and annual reports,1928-1932.,Chronological.,The U.S. Department of Agriculture and Utah State Agricultural College sponsor county extension agents to work in each county to provide training in agriculture and home economics. Extension work includes sponsoring 4-H clubs. Tooele extension agents completed the reports in this series as summaries of 4-H club activities and describe the children's 4-H projects in developing agricultural and homemaking skills. Some reports include photographs.,Permanent. Retain until administrative need ends,Public,
26263,Department of Corrections,Sex Offender Treatment Program records,1990-,Alphabetical by surname,"These files document sex offender treatment records for sex offenders that have been incarcerated. They include class completion forms\, treatment agreement\, pre-treatment assessment\, and treatment plan/contract\, discharge summary\, group treatment notes\, status report\, termination summary\, psychosocial history\, Division of Institutional Operations (DIO) evaluations and outside evaluations\, assignments\, psychological testing\, plethysmograph (PPG) testing\, pre-sentence investigations (PSI's)\, treatability assessment\, correspondence and class certificates and other relevant information pertaining to the file. These records document the treatment and care of incarcerated sex offenders and facilitate program administration. Records in this series are created in order to comply with state and other regulatory requirements and to support the treatment and operational requirements of the sex offender treatment unit.",Retain for 10 year(s) after separation,Controlled,
26271,Granite School District (Utah). Woodrow Wilson Elementary School,Woodrow Wilson elementary school attendance cards,1990-2005.,"Chronological by academic year, numberical by grade, alphabetical by teacher name, alpabetical by student name.",These registers record student attendance and academic and citizenship grades.,,Private,
26338,Grantsville (Utah),Appointment files,1990-,Chronological by year,"These files document the appointment of persons to advisory boards and committees established by the City Council or Mayor\, usually by resolution\, or policy and procedure. These files may include letters of recommendation\, letters of appointment\, resumes\, and related correspondence.",Permanent. Retain for 5 year(s),Public,
26267,Iron County (Utah). County Treasurer,Bankruptcy files,1986-,Alphabetical by surname,"These files document Iron County taxpayers who declared bankruptcy. They are used to determine whether the county is owed money and the amount owed. A proof of claim is filed if the county is owed money. The files include copies of bankruptcy notices\, proofs of claims\, plans\, reorganizations\, dismissals and discharges. The county treasurer's files may be incomplete\, but the courts maintain the official bankruptcy files.",Retain for 7 year(s),,
26308,Grantsville (Utah),Annexation,1990-,Chronological by year,"These files document the annexation of property into municipal boundaries. They usually contain correspondence\, citizens' petitions\, maps\, and the official annexation action approved by City Council (UCA 10-2-401 (2009) to 422 (2007)).",Permanent. Retain for 2 year(s),Public,
26326,Grantsville (Utah),Certification files,1990-,Chronological by year,"These files document the approval and certification process of all official redevelopment projects. They contain all documents necessary to certify a project including consultant's reports; a copy of the redevelopment plan; a report detailing reasons for the selection of the project area; a description of physical\, social\, and economic conditions in the area; a financial analysis of the project; consultant proposals; a plan detailing methods for the relocating of all families and persons in the redevelopment area; an analysis of the preliminary plan; a report with the planning commission recommendations; a blight survey; notices of hearings; copies of minutes of hearings; and copies of resolutions.",Permanent. Retain until administrative need ends,Public,
26320,Grantsville (Utah),Unclaimed property files,1990-,Chronological by year,,Permanent. Retain for 2 year(s),Public,
26336,Board of Regents (Utah). Higher Education Assistance Authority,Confidential case files,2006-,Alphabetical by surname.,"This series contains outstanding claims and litigation proceedings from account owners who request reimbursement from the Utah Education Savings Plan (UESP). Information includes names\, addresses\, Social Security numbers\, and correspondence.",Retain for 50 year(s),Private,
26373,Washington Terrace (Utah),Audited financial statements,1958-,Chronological by year,"These are statistical reports on the financial affairs of the entire municipality. ""Within 180 days after the close of each fiscal year the city recorder or other delegated person shall present to the governing body an annual financial report prepared in conformity with generally accepted accounting principles\, as prescribed in the Uniform Accounting Manual for Utah cities (UCA 10-6-150 (1997)). ""Copies of the annual financial report....shall be filed with the state auditor and shall be filed as a public document in the office of the city recorder"" (UCA 10-6-150 (1997)).",Permanent. Retain for 10 year(s),Public,
26381,Ogden (Utah). Commission,City Commissioners files,circa. 1896-1910.,chronological by case file,"This series contains Committee Reports\, correspondence\, contracts\, ordinances\, and other assorted material from the files of the Ogden City Commissioner. There are multiple out cards throughout these records documenting various records that were pulled out and filed in other offices over time.",,Public,1 microfilm reel
26333,Uintah County School District (Utah),Personnel records,1987-,Alphabetical by surname,"These are the personnel files for all classified district employees. They are used to document employment. The files usually contain the employment applications\, authorization for hire forms\, employee history card\, pay and leave history\, work performance and evaluation records\, reassignment of personnel forms\, termination forms and related correspondence. May also include fingerprint records and verification of a criminal background check.",Retain for 65 year(s),Private,
26421,Salt Lake City (Utah). Division of Building Services and Licensing,Commercial building plans,1981-,"Chronological by year, thereunder numerical by permit number","These are the blueprints and specifications submitted by building contractors or owners when applying for a building permit for the construction of commercial\, industrial\, or apartment structures. The specifications are compiled by the architect for use by the contractor to complete detail work providing type\, grade\, brand of materials to be used\, and general conditions which govern the methods to be employed. They also identify the temporary facilities\, job cleanup\, security\, time limits\, deadlines\, and responsibilities of the architect\, owner and contractor. They are used for determining code compliance and the enforcement of building codes. They are usually arranged by permit number or address.",Retain for 7 year(s) after expiration of permit or license,Public,
26335,Board of Regents (Utah). Higher Education Assistance Authority,Utah Educational Savings Plan administrative transactions,2006-,Chronological by date of processing.,"This series contains the records of adjustments made to accounts\, dividends\, bounced checks\, and automated clearing house transactions such as electronic account withdrawals. The records are used to track account adjustments and corrections. Information includes\, names\, addresses\, Social Security numbers\, payment information\, account ledgers\, and correspondence.",Retain for 50 year(s),Private,
26370,Washington Terrace (Utah),Resolutions,1958-,Chronological by year thereunder numerical by number,"These records are resolutions that are adopted by the legislative body of a municipality with the intent to establish an authority ""which must contain a statement of intent to create an airport authority; the name of the airport authority; the time and place for a public hearing; the name of the newspaper in which the resolution will be published; a designation of the airport or airports to come under the jurisdiction of the authority; and such other information concerning the proposed authority as the legislative body deems necessary or appropriate"" (UCA 17A-2-1505 (1997)).",Permanent. Retain for 8 year(s),Public,
26347,Salt Lake City (Utah). Department of Community and Economic Development,Public building plans (Municipal & County),1982-,Numerical by permit number,"These are the blueprints and specifications submitted by building contractors or government agencies applying for a building permit for the construction of government buildings. The specifications are compiled by the architect for use by the contractor to complete detail work providing type\, grade\, brand of materials to be used\, and general conditions which govern the methods to be employed. They also identify the temporary facilities\, job cleanup\, security\, time limits\, deadlines\, and responsibilities of the architect\, contractor\, and government agency. They are used for determining code compliance and the enforcement of building codes. The plans are usually arranged by permit number or address.",Permanent. Retain for 10 year(s),Public,
26412,Salt Lake City (Utah). City Recorder,Election ballots,1981-,Chronological by year,"These are packets of official ballots of municipal elections cast by voters. ""Each election officer shall preserve ballots for 22 months after the election or until the time has expired during which the ballots could be used in an election contest"" (UCA 20A-4-202(2)(a) (1997)). If the election is not contested\, ""after that time\, destroy them without opening or examining them"" (UCA 20A-4-202(2)(d) (1997)).",Retain for 22 month(s),Public,
26428,Moroni (Utah),Codified ordinances,"1975, 2000-",Chronological by year and thereunder numerical by code number,"These books contain the legislative action taken by the city council to regulate\, require\, prohibit\, govern\, control\, or supervise any activity\, business\, conduct\, or condition authorized by UCA 10-3-701 to 715 (1997). An ordinance includes a number\, a title\, preamble\, an ordaining clause\, the body or subject of ordinance\, when applicable\, penalty of violation\, effective date\, signature of mayor or acting mayor\, and municipal seal. These ordinances have been compiled and codified for easy reference.",Permanent. Retain until administrative need ends,Public,2 microfilm reels
26434,Daggett County (Utah). County Auditor,Tax sale minutes,1996-,Chronological,"These are the minutes of the actual sale of real property at tax sales. Includes the date\, time and place of sale\, names of persons conducting the sale\, description of proceedings\, listing of properties sold\, amount of taxes owed\, purchase price\, and name(s) of purchaser.",Retain permanently,Public,
26415,Salt Lake City (Utah). City Recorder,Campaign finance statements,1981-,"Chronological by year, thereunder numerical by file number","These records are required by Salt Lake City Ordinance 2.46 and by UCA 10-3-208. Candidates running for Salt Lake City municipal office must report their contributions and expenditures. These records document itemized contributions and expenditures made by each candidate. Included in the record is information such as date of contribution\, the names and addresses of contributors and the amount of the contribution. Also included are the dates of expenditures\, who it was paid to\, and the amount of the expenditure.",Permanent. Retain for 5 year(s),Public,
26459,Wasatch County (Utah). County Recorder,Reverse indexes,1864-,Alphabetical by surname,"These are alphabetical indexes where ""all deeds and final judgments or decrees partitioning or affecting title as to possession of real property."" The grantors' index contains the ""entry number of the instrument\, name of each grantor in alphabetical order\, name of the grantee\, date of instrument\, time of recording\, kind of instrument\, the book and page and entry number in which it is recorded\, and a brief description"" (UCA 17-21-6(1)(b)_(2003)). The grantee's index contains the same information\, but is alphabetical by each grantee (UCA_17-21-6(1)(c)_(2003)).",Permanent. Retain until administrative need ends,Public,
26473,Fairview (Utah),Resolutions,2003-,Chronological by year,"These are formal statements of a decision\, or expression of opinion put before or adopted by the city council. They may perform the same function as an ordinance. Resolutions may include the following: establishing water and sewer rates\, charges for garbage collection and fees charged for municipal services\, establishing policies and guidelines\, and regulating the use and operation of municipal property (UCA 10-3-717 (1997)).",Permanent. Retain until administrative need ends,Public,1 microfilm reel
26481,Sanpete County (Utah). Justice of the Peace : Moroni City,Justice dockets,1872-1955.,chronological within each book,"Moroni City justice dockets include criminal dockets which document misdemeanors such as drunkenness\, street fighting\, and otherwise disturbing the peace as well as the consequences of these violations. They also include civil dockets which deal with small claims. Early dockets also contain declarations of allegiance to the United States Constitution.",,Public,2 microfilm reels
26460,Wasatch County (Utah). County Recorder,Miscellaneous records,1938-1954.,Numerical by entry number,"These are copies of recorded instruments of ""a miscellaneous character not otherwise provided for"" (UCA 17-21-6(1)(i)(2003)). The index contains the date of recording\, entry number\, book and page\, kind of instrument\, from\, to\, and parties.",,Public,
26515,Duchesne County (Utah). County Clerk,Business licenses,1970-,Chronological by year and thereunder alphabetical by surname,"This is a record of all business licenses issued by the county. ""The governing body of a county may license for the purpose of regulation and revenue any business within the unincorporated areas of the county"" (UCA 17-5-222 (1995)). The type of licenses recorded in these books may vary according to the county issuing and when license was issued.",Permanent. Retain until administrative need ends,Public,
26531,Woodruff (Utah),Incorporation papers,1933.,Chronological by year,"These files contain the constitution\, bylaws and all amendments to city charters approved by the State Legislature (Constitution of Utah\, Article XI\, Section 5).",,Public,1 microfilm reel
26541,Sanpete County (Utah). Justice of the Peace : Mayfield,Justice dockets,1886-1956.,Chronological by date within each book or section,"Mayfield justice dockets include criminal dockets which document misdemeanors such as smoking\, drinking\, fighting\, and disturbing the peace as well as the consequences of these violations. They also include civil dockets which deal with small claims.",,,1 microfilm reel
26147,Salt Lake City Mosquito Abatement District (Utah),Time sheets,1960-,Chronological by year.,"These are records which verify hours worked\, sick leave\, vacation\, overtime\, and holidays earned and taken by municipal employees.",Retain for 3 year(s),Public,
26199,Department of Transportation. Engineering & Operations. Region Three,Construction project files,ca. 1950-,Alphanumerical by project number.,"These records contain general information about construction projects conducted by the Utah Department of Transportation. These records are collected from project field offices after each project is completed. They contain information such as contractor payroll records\, labor information\, weigh tickets\, materials test results and statistics\, various construction reports\, correspondence\, and project field books. The historical documentation of each project is maintained under series 8660\, Interstate and non-interstate project files and series 6658\, Highway as-constructed plans.",Retain for 6 year(s),Public,
26221,Salt Lake City Mosquito Abatement District (Utah),State treasurer's accounting statements,1960-,Chronological by years,"These are quarterly reports of monies deposited with and invested by the State Treasurer under the State Money Management Act (UCA 51-7) (2010)). These statements are required by law (UCA 51-7-9 (1984)). They include a deposit form\, an account statement and an investment credit notice.",Retain for 1 year(s),Public,
26206,Salt Lake City Mosquito Abatement District (Utah),Surplus property case files,1966-,Chronological by year,"These files document the sale of surplus municipal property. Includes invitations\, bids\, acceptances\, lists of materials\, evidence of sales\, and related correspondence.",Retain for 6 year(s),Public,
26258,Garfield County (Utah). Probate Court,Probate record book,1885-1892.,Chronological,This probate court record book documents actions taken in the handling of estates for diseased persons.,,,1 microfilm reel
26291,West Jordan (Utah),Customer application records,1941-,"Alphabetical by name, thereunder chronological by year","These are applications completed by customers requesting water\, sewer\, or electric service. They are used for billing purposes. The applications include customer's name\, address\, and telephone number; meter information\, date and approval signature(s).",Retain for 3 year(s),Public,
26233,Blanding (Utah),Ordinances,1978-,Chronological by year thereunder by ordinance number,"These books contain the legislative action of city council to regulate\, require\, prohibit\, govern\, control\, or supervise any activity\, business\, conduct\, or condition authorized by UCA 10-3-701 to 715 (1997). An ordinance includes a number\, a title\, preamble\, an ordaining clause\, the body or subject of ordinance\, when applicable\, penalty of violation\, effective date\, signature of mayor or acting mayor\, and municipal seal.",Retain permanently,Public,1 microfilm reel
26268,Department of Corrections. Inmate Services,Scrapbooks,1954-1972.,Chronological.,"These scrapbooks were kept by an unidentified employee at the Utah State Prison. They include newspaper clippings as well as published action reports from the board of pardons. These board of pardon reports are noteworthy because they include handwritten notes about each prisoner cited\, presumably made by the person keeping the scrapbook. While most information in this record should be considered public there are a few exceptions that should be noted. Primarily there are instances where the names of minors involved in rape cases have been noted. Based on the presumption that they'd still be alive at the time of accessioning a 75 year privacy restriction has been placed on this record.",,Private,
26226,Salt Lake City Mosquito Abatement District (Utah),Larval collections,1985-,Chronological by yeaar,"These files contain copies of documents retained strictly for reference and informational purposes which are not part of the official files. Includes copies of reports\, studies\, special compilations of data\, drawings\, periodicals\, books\, clippings\, brochures\, catalogs\, and vendor price lists.",Retain until administrative need ends,Public,
26235,Blanding (Utah),Zoning Ordinances,1978-,Chronological by year thereunder by ordinance number,"These ""land use and development"" ordinances provide standards for development for ""land use and development"" within the municipality. They have been approved by both the planning commission and the city commission. ""The planning commission shall prepare and recommend to the [city commission] a proposed zoning ordinance and maps . . . The [city commission] shall hold a public hearing on the proposed zoning ordinance . . . After public hearing\, the [city commission] may (a) adopt the ordinance as proposed; (b) amend zoning ordinance and adopt or reject the zoning ordinance as amended; or (c) reject the ordinance"" UCA 10-9a-404 (2005)).",Retain permanently,Public,1 microfilm reel
26245,Department of Workforce Services. Workforce Development Division,Work site learning employer records,2006-,"Chronological by date signed, thereunder alphabetical by company name.","The records in this series contain work site learning (WSL) files. WSL files consist of employer records\, agreements and forms that have been signed by the employer and customer.",Retain for 7 year(s),Private,
26265,Weber County (Utah). County Clerk,Business licenses,1884-1903.,Chronological by date issued.,"Business licenses issued to individuals by the Weber County court. Information listed on licenses include: fee paid\, name of individual or entity applying for license\, type of business\, and license expiration date.",,Public,
26273,Granite School District (Utah). Madison Elementary School,Madison school attendance roll and grade books,1913-1986.,Chronological.,These registers record student attendance and academic and citizenship grades.,,Private,
26313,Grantsville (Utah),Resolutions,1990-,Chronological by year,"These are formal statements of a decision\, or expression of opinion put before or adopted by the city council. They may perform the same function as an ordinance. Resolutions may include the following: establishing water and sewer rates\, charges for garbage collection and fees charged for municipal services\, establishing policies and guidelines\, and regulating the use and operation of municipal property (UCA 10-3-717 (1997)).",Permanent. Retain for 2 year(s),Public,3 microfilm reels
26322,Grantsville (Utah),Construction project files,1990-,Chronological by year,"These project files document the planning\, design\, and construction of municipally-owned facilities\, structures or systems. They are also used for budget planning and litigation research. They include correspondence\, copies of agreements\, engineer's personal notes\, guarantees and warranties\, testing reports\, reports (daily\, weekly\, monthly)\, and permits to work in the public way for municipality projects such as street drains\, curb and gutter\, sidewalk\, paving extensions\, street construction and repairs to additions to city buildings.",Permanent. Retain for 2 year(s),Public,
26288,Department of Health and Human Services. Division of Child and Family Services. Ogden Office and Northern Region Administration,Christmas Box House client intakes,2002-,Chronologically by month,"This series consists of client intakes for the Christmas Box House. The Christmas Box House is a shelter intake/ assessment and residential facility for abused and neglected children. Information in this series includes the client's personal information\, health information\, removal information\, and their progress during their stay at the Christmas Box House.",Retain for 5 year(s),,
26316,Grantsville (Utah),Subdivision review case files,1990-,Chronological by year,These case files document the developmental history of subdivision plans submitted to the Planning Commission for compliance review with applicable development ordinances and standards. This includes those that are considered lot/splits (subdivisions smaller than five lots).,Permanent. Retain for 2 year(s),Public,
26300,Grantsville (Utah),Bond issue file,1990-,Chronological by year,"These files document the implementation of significant municipal bonds (i.e.\, revenue or special bonds)\, but not general obligation bonds. These files include authorizations supporting financial data\, contracts or sales agreements\, destruction certificates\, and sample copies of bonds sold as evidence of municipal indebtedness.",Permanent. Retain for 2 year(s),Public,
26309,Grantsville (Utah),Campaign financial disclosure statement files,2000-,Chronological by year,"These are financial statements required by law to be completed by municipal candidates in accordance with UCA 10-3-208 (2012). Each candidate for municipal office is required to report their itemized and total campaign contributions and expenditures at least once within two weeks before the election. The financial report must identify each contribution over $50\, the donor's name\, and amount; and for each expenditure\, the name of the recipient\, and the amount of the expenditure. An ordinance should be adopted by each first and second class city and each third class city having a population of 10\,000 or more\, establishing campaign finance disclosure requirements for candidates for municipal offices.",Permanent. Retain for 2 year(s),Public,
26319,Grantsville (Utah),Nonconforming use certificate records,1990-,Chronological by year,"The records pertain to the nonconforming use certificates that are issued if it is verified that a particular use has remained in effect upon the change of zoning regulations for the particular property. Changes or expansions of nonconforming uses may require approval by the Planning Commission. The records include site plan\, verification records regarding original and current use\, nonconforming use certificate\, and records of any expansion or changes requested with Planning Commission decision regarding such.",Permanent. Retain for 2 year(s),Public,
26327,Grantsville (Utah),Litigation files,1990-,Alphabetical by name,"These files document lawsuits filed against the Redevelopment Agency concerning redevelopment projects. They contain related correspondence\, research materials\, copies of all official filings (complaints\, answers\, judgements\, etc.)\, copies of depositions\, and attorneys' notes. Usually the city attorney maintains the record copy of all lawsuits.",Permanent. Retain for 2 year(s),Protected,
26294,Grantsville (Utah),Payroll records,1961-,Alphabetical by name,"This register is a numerical listing by check number and agency codes of all payroll checks issued by the municipality. It includes code\, date\, warrant number\, name of employee\, social security number\, types and amounts of individual deductions\, and may include hourly rate\, and number of hours worked. Though this register is frequently used to reference specific payroll checks\, it might be the only record of employee salaries and would then serve the same retirement purpose as the Employee earnings history files.",Retain for 65 year(s),Private,
26315,Grantsville (Utah),Conditional Use Permit Records and Indexes,1975-,Chronological by yaer,"These files document the application for conditional use permits. These permits allow for the construction of buildings on the condition that impacts on neighborhoods are mitigated. They include the original application\, blueprint drawings\, investigative reports\, planning commission decisions\, cash receipts\, and related correspondence.",Permanent. Retain for 2 year(s),Public,
26357,Sevier County (Utah). County Commission,Resolutions,1989-,Chronological by date passed,"These are formal statements of decisions or expressions of opinion adopted by the county commission. They perform the same function as an ordinance. The county clerk is required to ""make full entries of all [county commission] resolutions"" (UCA 17-5-209 [1995]). The most commonly adopted resolutions include the following: adoption of county budgets\, sale of industrial bonds\, and creation of special improvement districts.",Permanent. Retain until administrative need ends,Public,1 microfilm reel
26332,Uintah County School District (Utah),Census cards,1924-1977.,Chronologically by year and thereunder alphabetically by surname.,"These card files document surveys undertaken of families residing within the school district. These surveys were undertaken during the 1950s\, 1960s\, and 1970s and were used as an official accounting of children living within the school district boundaries for planning purposes. These time-consuming surveys were discontinued during the 1980s. The cards include date\, parents' names and address\, children's names\, gender\, and ages.",,Private,18 microfilm reels
26341,Grantsville (Utah),Community development block grant original application and final report,1981-,Chronological by date,"This is the original application and final report for projects funded under Community Development and Block Grant (CDBG) funds. These projects include both direct grants and regrants. Under the federal guidelines\, agencies are required ""to maintain records in sufficient detail to demonstrate compliance with the provisions"" concerning affirmative action\, labor\, and environmental standards (24 CFR 570.611(f) (1992)).",Permanent. Retain for 10 year(s),Public,
26351,Grantsville (Utah),Public buildings (municipal and county) building plans,1900-,Numerical by permit number,"These are the blueprints and specifications submitted by building contractors or government agencies applying for a building permit for the construction of government buildings. The specifications are compiled by the architect for use by the contractor to complete detail work providing type\, grade\, brand of materials to be used\, and general conditions which govern the methods to be employed. They also identify the temporary facilities\, job cleanup\, security\, time limits\, deadlines\, and responsibilities of the architect\, contractor\, and government agency. They are used for determining code compliance and the enforcement of building codes. The plans are usually arranged by permit number or address.",Permanent. Retain for 3 year(s),Public,
26352,Grantsville (Utah),Zoning maps,1900-,Chronological by year,"These maps show zoning boundaries within the municipality. They are usually blueprint maps which show streets\, property lines\, zoning boundaries\, and area classifications. These maps are used for reference purposes and are frequently updated.",Permanent. Retain for 3 year(s),Public,
26386,Centerfield (Utah),Incorporation papers,1909.,Chronological by date,"These files contain the constitution\, bylaws and all amendments to city charters approved by the State Legislature (Constitution of Utah\, Article XI\, Section 5).",,Public,1 microfilm reel
26413,Salt Lake City (Utah). City Recorder,Election canvasses,1981-,Chronological by year,"They are the official canvass of primary\, municipal\, or special elections. They contain a tabulation of votes cast by combined election districts. They include the date\, office\, names of candidates\, number of votes\, and totals.",Permanent. Retain for 5 year(s),,
26438,Moroni (Utah),Tax assessment roll,1893-1895.,Chronological by year and thereunder alphabetical by surname.,"The Moroni City clerk kept a tax assessment roll or ledger which includes the names of Moroni tax payers\, their city of residence\, the location and value of real estate and personal property owned\, and total amount of taxes due.",Permanent. Retain until administrative need ends,Public,
26406,Salt Lake City (Utah). Department of Information Management Services,Project files,1983-2016.,"Chronologically by year, thereunder alphabetical by name","These files contain memoranda\, preliminary reports\, and other records documenting assignments and the progress of projects. These files do not contain the final reports.",Retain for 1 year(s) after end of project or program,Public,
26392,Gunnison (Utah),Ordinances,1884-,Chronological by year,"These books contain the legislative action of city council to regulate\, require\, prohibit\, govern\, control\, or supervise any activity\, business\, conduct\, or condition authorized by UCA 10-3-701 to 715 (1997). An ordinance includes a number\, a title\, preamble\, an ordaining clause\, the body or subject of ordinance\, when applicable\, penalty of violation\, effective date\, signature of mayor or acting mayor\, and municipal seal.",Permanent. Retain until administrative need ends,Public,2 microfilm reels
26382,Ogden (Utah). City Attorney,Administrative Records,1910-1943.,unknown,"This series contains ordinances\, opinions\, and case files handled by the Ogden City Attorney.",,Public,
26394,Gunnison (Utah),Incorporation papers,1909.,Chronological by year,"These files contain the constitution\, bylaws and all amendments to city charters approved by the State Legislature (Constitution of Utah\, Article XI\, Section 5).",,Public,1 microfilm reel
26426,Salt Lake City (Utah). City Recorder,GRAMA records appeals case files,1997-,"Chronological by year, thereunder numerical by case number","These case files document the appeals for access of municipal records to separate municipal appeals bodies (i.e.\, city council or separate board). This is in accordance with municipal ordinances adopted under the authority granted in the Government Records Access and Management Act (GRAMA)(UCA 63-2-701 (1997)). These case files include copies of the access request and denial forms\, the appeal\, research notes\, council or board decision\, and any other documentation concerning the appeal process.",Permanent. Retain for 5 year(s),Public,
26435,Daggett County (Utah). Assessor,Tax appraisal cards,1986-,Numerical by serial number,"These records contain the complete information on the appraisal and assessment of real property. The folders contain the taxpayer's name\, property address\, serial number\, legal description including acreage\, improvements (size\, quality of building\, list of taxable features of improvement and photographs of improvements)\, assessed valuations for land and improvements\, notes regarding Board of Equalization adjustments\, and factoring worksheets.",Retain permanently,Public,
26440,Grantsville (Utah),Rezoning records and indexes,1922-,Chronological by year,"These files document applications to rezone property within the municipality. They contain the original application\, review forms\, maps of areas involved\, investigative reports\, copies of planning commission minutes\, notice of hearings\, copies of ordinances\, copies of city council minutes.",Permanent. Retain for 5 year(s),Public,
26458,Wasatch County (Utah). County Recorder,Patent records,1906-1963.,Numerical by patent number,Patents are grants conveying title of public lands from the federal government to individuals as a result of purchase or homestead. These documents are copies of patents in Wasatch County. Additional patents may also be found within the recorder's official records.,,Public,
26485,Paradise (Utah),Ordinances,1933-,Chronological by year,"These books contain the legislative action of city council to regulate\, require\, prohibit\, govern\, control\, or supervise any activity\, business\, conduct\, or condition authorized by UCA 10-3-701 to 715 (1997). An ordinance includes a number\, a title\, preamble\, an ordaining clause\, the body or subject of ordinance\, when applicable\, penalty of violation\, effective date\, signature of mayor or acting mayor\, and municipal seal.",Permanent. Retain until administrative need ends,Public,1 microfilm reel
26491,Mantua (Utah),Resolutions,1961-,Chronological by year,"These are formal statements of a decision\, or expression of opinion put before or adopted by the city council. They may perform the same function as an ordinance. Resolutions may include the following: establishing water and sewer rates\, charges for garbage collection and fees charged for municipal services\, establishing policies and guidelines\, and regulating the use and operation of municipal property (UCA 10-3-717 (1997)).",Permanent. Retain until administrative need ends,Public,1 microfilm reel
26470,Fairview (Utah),Charter papers,1878.,Chronological by year,"These files contain the constitution\, bylaws and all amendments to city charters approved by the State Legislature (Constitution of Utah\, Article XI\, Section 5).",,Public,1 microfilm reel
26488,Paradise (Utah),Zoning ordinances,1975-,Chronological by year,"These ""land use and development"" ordinances provide standards for development for ""land use and development"" within the municipality. They have been approved by both the planning commission and the city commission. ""The planning commission shall prepare and recommend to the [city commission] a proposed zoning ordinance and maps . . . The [city commission] shall hold a public hearing on the proposed zoning ordinance . . . After public hearing\, the [city commission] may (a) adopt the ordinance as proposed; (b) amend zoning ordinance and adopt or reject the zoning ordinance as amended; or (c) reject the ordinance"" (UCA 10-9-402 (1995)).",Permanent. Retain until administrative need ends,Public,1 microfilm reel
26539,Laketown (Utah),Ordinances and resolutions,1965-,Chronological by year,"These books contain the legislative action of city council to regulate\, require\, prohibit\, govern\, control\, or supervise any activity\, business\, conduct\, or condition authorized by UCA 10-3-701 to 715 (1997). An ordinance includes a number\, a title\, preamble\, an ordaining clause\, the body or subject of ordinance\, when applicable\, penalty of violation\, effective date\, signature of mayor or acting mayor\, and municipal seal.",Permanent. Retain until administrative need ends,Public,1 microfilm reel
26534,Woodruff (Utah),Ordinances and resolutions,1944-,Chronological by year,"These books contain the legislative action of city council to regulate\, require\, prohibit\, govern\, control\, or supervise any activity\, business\, conduct\, or condition authorized by UCA 10-3-701 to 715 (1997). An ordinance includes a number\, a title\, preamble\, an ordaining clause\, the body or subject of ordinance\, when applicable\, penalty of violation\, effective date\, signature of mayor or acting mayor\, and municipal seal.",Retain permanently,Public,1 microfilm reel
26499,Deweyville (Utah),Ordinances,1948-,Chronological by year,"These books contain the legislative action of city council to regulate\, require\, prohibit\, govern\, control\, or supervise any activity\, business\, conduct\, or condition authorized by UCA 10-3-701 to 715 (1997). An ordinance includes a number\, a title\, preamble\, an ordaining clause\, the body or subject of ordinance\, when applicable\, penalty of violation\, effective date\, signature of mayor or acting mayor\, and municipal seal.",Retain permanently,Public,1 microfilm reel
26559,St. George (Utah). Mayor,Flex benefits enrollment forms,1987.,Alphabetically by employee surname,"These forms were created by the city to assist employees in determining how to spend their flex dollars for insurance. They are used by Payroll to determine how much should be deducted from paychecks and by Human Resources to determine which insurance plan to enroll an employee. Information on the forms includes name\, address\, social security number\, phone number\, amount of city's bi-weekly contributions to medical reimbursement account\, contributions to dependent care reimbursement account\, contributions to 401 or 457 accounts\, life insurance\, signature and date.",Retain for 3 year(s),,
25050,LaVerkin (Utah),Incorporation papers,1927.,Chronological,"These files contain the constitution\, bylaws and all amendments to city charters approved by the State Legislature (Constitution of Utah\, Article XI\, Section 5).",Permanent. Retain until administrative need ends,Public,
25059,Riverdale (Utah),Subdivision review case files,1946 -,Alphabetical by year,These case files document the developmental history of subdivision plans submitted to the Planning Commission for compliance review with applicable development ordinances and standards. This includes those that are considered lot/splits (subdivisions smaller than five lots).,Permanent. Retain until administrative need ends,Public,
25067,Riverdale (Utah),Civil process records,1946 -,Alphabetical by year,"These records document civil papers processed and served by the police department. They generally include name of plaintiff(s) and defendent(s)\, fees paid\, addresses\, and type of civil paper served (subpoena\, warrant\, etc). The entries are filed numerically by case number and indexed by name.",Retain for 3 year(s),Public,
25033,Riverdale (Utah),Recreational facility maps,1960-,Alphabetical,"These maps document the layout of all parks\, recreational facilities\, and golf courses. They are used for planning purposes.",Permanent. Retain until administrative need ends,Public,
25060,Riverdale (Utah),Zoning maps,1946 -,Alphabetical by year,"These maps show zoning boundaries within the municipality. They are usually blueprint maps which show streets\, property lines\, zoning boundaries\, and area classifications. These maps are used for reference purpose and are frequently updated.",Permanent. Retain until administrative need ends,Public,
25055,Riverdale (Utah),Planning study reports,1946 -,Alphabetical by year,"These are research based reports completed in-house or by outside consultants on a specific planning problem or condition. They may be adopted as an amendment to the master plan. These reports provide needed information on specific issues (i.e.\, housing needs\, transportation\, geologic concerns). These reports may include recommendations and may be an extension of the master plan.",Permanent. Retain until administrative need ends,Public,
25078,Springdale (Utah),Resolutions,1967-,Chronological,"These are formal statements of a decision\, or expression of opinion put before or adopted by the city council. They may perform the same function as an ordinance. Resolutions may include the following: establishing water and sewer rates\, charges for garbage collection and fees charged for municipal services\, establishing policies and guidelines\, and regulating the use and operation of municipal property (UCA 10-3-717 (1997)). This includes Planning Commission resolutions\, City resolutions\, and Redevelopment Agency resolutions.",Permanent. Retain until administrative need ends,Public,
25171,Weber State University (Utah),Non-returning student interviews,1993-,Chronological by date,"Correspondence\, reports\, notes\, and other records relating to interviews with non-returning students.",Retain for 2 year(s),Controlled,
25198,Attorney General's Office. Civil Department. State Agency Counsel Division,Department of Corrections legal case files,1990-,Chronological.,"These working files document cases by the Criminal Division\, Corrections section\, of the Attorney General's Office. Agencies represented by this office include State Corrections\, Adult Probation and Parole\, and the Board of Pardons. Case files contain copies of pleadings\, court documents\, and depositions\, correspondence and other attorney work product.",Retain for 10 year(s) after case is closed,Protected,
25214,Wasatch County (Utah). County Recorder,Subdivision maps,1959-2003.,Alphabetical by subdivision name,"These are maps for new subdivisions. Before a subdivision is officially created a subdivision map must be recorded with the county recorder (UCA 10-9-804(3) (1995)). All subdivisions must be approved by the ""the legislative authority of the city or town in which such land may be situated\, or in the absence of such legislative authority by the legislative authority of the county in which the town is situated\,"" before the subdivision map is recorded by the county recorder (UCA 17-21-8 (1995)).",Permanent. Retain until administrative need ends,Public,
25168,Department of Transportation. Engineering & Operations. Project Development. Right of Way,Right of Way acquisition records,1985-,Numerical by project number.,"These records document the state's right-of-way process in acquiring real property or interests in real property necessary for temporary\, present\, or reasonable future state transportation purposes by gift\, agreement\, exchange\, purchase\, condemnation\, or otherwise. Records document parcels acquired and define the state's right-of-way and include a description of the property\, property appraisal\, offer to purchase\, statement of compensation\, title papers\, copies of contracts\, agents log\, payment closing statements\, related correspondence\, reports\, permits\, engineer's notes\, guaranties and warranties\, deeds\, maps\, summary sheets\, copies of death certificates for owner verifications\, and other related records.,These records document both the acquisition of property for the purpose of right of way projects and the sale of surplus property after project completion. Information may include a description of the property\, property appraisal\, offer to purchase\, statement of compensation\, copies of contracts\, agent log\, payment closing statements\, maps and plat.",Retain for 10 year(s),Public,20.00 cubic feet
25257,Howell (Utah),Ordinances and resolutions,1943-,Chronological,"These books contain the legislative action of city council to regulate\, require\, prohibit\, govern\, control\, or supervise any activity\, business\, conduct\, or condition authorized by UCA 10-3-701 to 715 (1997). An ordinance includes a number\, a title\, preamble\, an ordaining clause\, the body or subject of ordinance\, when applicable\, penalty of violation\, effective date\, signature of mayor or acting mayor\, and municipal seal.",Permanent. Retain until administrative need ends,Public,
25262,Department of Corrections. Division of Correctional Industries,Commissary accounting files,2003-,Chronologically,"Provides a record of sales and purchases made by the inmates. The files are used in a monthly audit of the commissary as well as for managing the commissary inventory. Includes 'bubble sheets' which are the initial orders made and signed by the inmate for withdrawal of money from inmate accounting\, correspondence with inmates addressing commissary issues\, credit or sales cover sheets\, (sometimes referred to as export and import files for tally of credits\, sales\, and other items to and from inmate accounting)\, inmate receipts referred to as 'bills of lading' or 'invoice'\, COMDOWN records from inmate accounting that state the inmates name\, dollar balance\, and privilege level.",Retain for 3 year(s),Public,
25290,Department of Corrections. Division of Correctional Industries,Personnel training files,1954-,Chronological,"Documents the training exercises conducted by the Division for staff personnel\, including sign up sheets for each class. The exercises are created to simulate incidents and are used to train staff to respond to those incidents. Training of personal benefit to the employee\, such as employee benefits\, retirement\, Human Resource Management (HRM) issues\, etc.\, are also covered by this record series. May also include training video tapes. The material is updated frequently to reflect new techniques and incidents. The individual's personnel file would also include a record of any training course completed. Most training is received during the yearly training of forty hours required for POST certified staff\, and forty or less hours required for non-certified staff.",Retain for 6 year(s),,
25325,Department of Corrections. Division of Correctional Industries,New business development files,1954-,none,"These records document the research and implementation of new business enterprises designed to utilize the agency's inmate workforce. These enterprises are frequently\, but not necessarily\, conducted in partnership with a private sector entity. Files include\, but are not limited to\, research data\, background information\, feasibility evaluations\, correspondence\, proposals\, yearly reviews\, contract copies\, contract amendment copies and annual reports and financial statements from proposed private sector partners. Information includes names of potential business partners\, partner/potential partner contact information\, dates of contact\, dates of contract implementation and completion\, agreement details\, proposal acceptance or rejection and authorizing signatures. Also includes research information about various business enterprises by agencies with similar responsibilities in other states.",Retain for 6 year(s),Public,
25314,Department of Transportation. Project Development. Materials and Pavements Division,Asphalt lab reports,1993-,Chronological by year.,"This series contains lab worksheets used by the department when testing liquid asphalt samples. Suppliers provide product samples that are tested to ensure the asphalt meets with the department's quality specifications. The results are used in the grading and pricing of asphalt used by the Utah Department of Transportation. Reports include information such as the sample number\, supplier name\, grade\, algebraic difference\, dynamic shear\, rotational visc\, phase angles\, and pressure ageing vessel.",Retain for 20 year(s),Public,
25318,Hyde Park (Utah),Resolutions,1978-,Chronological by year,"These are formal statements of a decision\, or expression of opinion put before or adopted by the city council. They may perform the same function as an ordinance. Resolutions may include the following: establishing water and sewer rates\, charges for garbage collection and fees charged for municipal services\, establishing policies and guidelines\, and regulating the use and operation of municipal property (UCA 10-3-717 (1997)).",Permanent. Retain until administrative need ends,Public,
25364,Department of Corrections. Division of Correctional Industries,Staff time and attendance reports,1985-,chronological,"State employee time sheets\, including flextime attendance reports\, supplemental time and attendance records (such as sign-in/sign-out sheets)\, and work reports that are used for time accounting under flextime systems.",Retain for 3 year(s),Public,
25359,Vernal (Utah),City incorporation papers,"1907,1977.",Chronological by year.,"These files contain the constitution\, bylaws and all amendments to city charters approved by the State Legislature (Constitution of Utah\, Article XI\, Section 5).",,Public,
25382,Myton (Utah),Incorporation papers,1912-1917.,Chronological by year,"These files contain the constitution\, bylaws and all amendments to city charters approved by the State Legislature (Constitution of Utah\, Article XI\, Section 5).",,Public,
25390,Department of Corrections. Division of Correctional Industries,Correctional Industries Advisory Board meeting minute tape recordings,1985-,Chronological,"Audio or video recordings which document what transpired at committee and board meetings\, conferences\, and administrative hearings. They are usually used to create official minutes. UCA 52-4-203 (2010)requires that ""written minutes shall be kept of all open meetings."" UCA 52-4-206 (2009) states a public body that closes a meeting ""shall make a recording of the closed portion of the meeting; and may keep detailed written minutes that disclose the content of the closed portion of the meeting."" The recording is the official record of a closed meeting\, and may not be transcribed for the purposes of retention. Open meeting recordings are public records and ""shall be available to the public for listening within three business days after the end of the meeting"" [UCA 52-4-203 (4)f].",Retain for 3 year(s) after approval of minutes,Public,
25388,Department of Corrections. Division of Correctional Industries,Policy and program audio tapes,1985-,Chronological,"Documents such as letters\, messages\, memoranda\, reports\, handbooks\, directives\, and manuals recorded on electronic media such as hard disks or floppy diskettes and used to produce a hard copy which is then maintained in organized files.",Retain until administrative need ends,Public,
25413,Department of Health and Human Services. Division of Child and Family Services,Out-of-home abuse records,1993-,None,"These are copies of original Child Protective Services (CPS) cases used in the David C. Leavitt vs. Michael O. Leavitt lawsuit filed by the National Center of Youth Law in Federal District Court. The suit was filed by the National Center of Youth Law (NCYL) against the State of Utah\, Division of Child and Family Services. The cases document investigations and findings of alleged child abuse and neglect for children in the custody of the State of Utah\, while in out-of-home placement. Information includes names\, court actions\, investigations\, police reports\, family information\, psychiatric and psychological information and victim information.",Permanent. Retain for 25 year(s) after case is closed,Exempt,
25422,Uintah County School District (Utah),School histories,ca. 1949-1980.,Alphabetical by school name,"These files contain histories written about individual schools within the Uintah School District and the district itself. Most histories neither include the author's name nor date written. Some were written by students while others appear to have been written by teachers or administrators. Some are presentation papers and may have have been read on the radio or to some group during the 1961 American Education Week. Some of the histories are typed while others are handwritten. The histories include stories about schools in Alterra\, Bonanza\, Central\, Jensen\, LaPoint\, Maeser\, Randlett\, Whiterocks Boarding School\, Willow Creek\, plus histories of the district\, and the ""white school house."" The files also include a few newspaper clippings and a dedication program.",,Public,1 microfilm reel
25440,Department of Workforce Services. Eligibility Services Division,Food stamp fraud determination final orders,[ca. 1988]-,Numerical by Social Security number of ineligible customer.,"This series documents final determination in cases of intentional food stamp program violation or fraud. The records are maintained by the agency to document program fraud and provide grounds for disqualifying customers from future participation in the food stamp program as per federal regulation 7CFR273.16 (2003). Documents in the series include court orders\, administrative orders from the Department of Workforce Services\, and voluntary acknowledgment documents signed by participants guilty of fraud.",Retain for 100 year(s),Private,
25448,Duchesne (Utah),Resolutions,1965-,Chronological,"These are formal statements of a decision\, or expression of opinion put before or adopted by the city council. They may perform the same function as an ordinance. Resolutions may include the following: establishing water and sewer rates\, charges for garbage collection and fees charged for municipal services\, establishing policies and guidelines\, and regulating the use and operation of municipal property (UCA 10-3-717 (1997)).",Retain permanently,Public,1 microfilm reel
25547,Department of Health and Human Services. Division of Child and Family Services. Nephi Office,Adoption case files,[CA. 1996]-,Alphabetical by client last name,"These records document adoption placements for children whose birth parents have either been deprived of or have permanently relinquished their parental rights. Information includes face sheet\, intake information\, social history\, closing information\, medical\, genetic\, and birth information\, educational records\, psychological evaluations\, birth certificates\, legal documents\, adoption reports\, summons\, paternity rights\, administrative reviews\, investigative reports\, handwritten notes\, financial reports\, and correspondence.",Permanent. Retain for 25 year(s),Controlled,
25579,Naples (Utah),Garnishment records,2002-,Alphabetical by name,These are records of garnishments or levies for debts owed by employees which are attached to employees' earnings.,Retain for 3 year(s) after resolution of issue,Private,
25550,Department of Human Services. Division of Child and Family Services. Magna Office,Adoption case files,[ca. 1996]-,Alphabetical by client last name,"These records document adoption placements for children whose birth parents have either been deprived of or have permanently relinquished their parental rights. Information includes face sheet\, intake information\, social history\, closing information\, medical\, genetic\, and birth information\, educational records\, psychological evaluations\, birth certificates\, legal documents\, adoption reports\, summons\, paternity rights\, administrative reviews\, investigative reports\, handwritten notes\, financial reports\, and correspondence.",Permanent. Retain for 25 year(s),Controlled,
25584,Naples (Utah),Employment applications (not hired),1994-,Alphabetical by name,These files document the offering of municipal positions to potential employees. These files contain job offers which were declined. The accepted offers are maintained in individual personnel files.,Retain for 2 year(s),Private,
25581,Naples (Utah),Time sheets,1982-,Alphabetical by name,"These are records which verify hours worked\, sick leave\, vacation\, overtime\, and holidays earned and taken by municipal employees.",Retain for 3 year(s),Public,
25619,Naples (Utah),Taxable wage earning reports,1982-,Chronological by year,"These files contain records on individual employee income taxes. Includes returns filed for income taxes such as IRS Form W-2\, reports on withheld federal taxes such as IRS Form W-3 with related papers\, and reports relating to income and social security taxes.",Retain for 3 year(s),Private,
25688,Emery (Utah),Incorporation papers,1975.,Alphabetical by subject,"These files contain the constitution\, bylaws and all amendments to city charters approved by the State Legislature (Constitution of Utah\, Article XI\, Section 5).",,Public,1 microfilm reel
25692,Elmo (Utah),Master plan,2001-,Chronological by year,"These are comprehensive plans for municipal development adopted by the city commission. ""Each municipality shall prepare and adopt a comprehensive\, long-range general plan for present and future needs of the municipality; growth and development of the land within the municipality or any part of the municipality"" (UCA 10-9-301(1) (1997)). ""The planning commission shall make and recommend to the [city commission] a proposed general plan for the area within the municipality"" (UCA 10-9-302(1)(a) (1997)). The plans serve as a guide for decision-making on rezoning and other planning proposals and as the goals and policies of municipalities attempting to guide land use in local jurisdictions. The plans include ""planning commission's recommendations for the development of the territory covered by the plan\, and may include\, among other things: (a) a land use element; (b) a transportation and circulation element; (c) an,environmental element; (d) a public service and facilities element; (e) a rehabilitation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality considers appropriate"" (UCA 10-9-302(2) (1997)). The plan may also include maps\, plats\, and charts.",Permanent. Retain until administrative need ends,Public,1 microfilm reel
25753,Cottonwood Heights (Utah),Nonresidential building plans,2005-,Chronological by date,"These are the blueprints and specifications submitted by building contractors or owners when applying for a building permit for the construction of commercial\, industrial\, or apartment structures. The specifications are compiled by the architect for use by the contractor to complete detail work providing type\, grade\, brand of materials to be used\, and general conditions which govern the methods to be employed. They also identify the temporary facilities\, job cleanup\, security\, time limits\, deadlines\, and responsibilities of the architect\, owner and contractor. They are used for determining code compliance and the enforcement of building codes. They are usually arranged by permit number or address.",Retain for 7 year(s),Public,
25748,Cottonwood Heights (Utah),Business license files,2005-,Alphabetical by name,"These files contain information on all business licenses issued in the municipality. All businesses are required to be licensed before conducting business within municipal boundaries. They contain the application\, proof of payment\, and approval forms from regulatory departments (e.g.\, fire\, police\, health). These files also include beer license applications and certificates of the license.,These records authorize an entity to conduct business within the consenting government's jurisdiction. Records include applications\, certificates \, registrations\, permits\, licenses\, and related records.",Retain for 3 year(s),Public,
25757,Cottonwood Heights (Utah),Public buildings building plans,2005-,Alphabetical by name,"These are the blueprints and specifications submitted by building contractors or government agencies applying for a building permit for the construction of government buildings. The specifications are compiled by the architect for use by the contractor to complete detail work providing type\, grade\, brand of materials to be used\, and general conditions which govern the methods to be employed. They also identify the temporary facilities\, job cleanup\, security\, time limits\, deadlines\, and responsibilities of the architect\, contractor\, and government agency. They are used for determining code compliance and the enforcement of building codes. The plans are usually arranged by permit number or address.",Retain permanently,Public,
25760,Cottonwood Heights (Utah),Conditional use permit records and indexes,2005-,Chronological by year thereunder alphabetical by name,"These files document the application for conditional use permits. These permits allow for the construction of buildings on the condition that impacts on neighborhoods are mitigated. They include the original application\, blueprint drawings\, investigative reports\, planning commission decisions\, cash receipts\, and related correspondence.",Permanent. Retain for 63 year(s),Public,
25778,Riverton (Utah),Misdemeanor case files,1995-,Chronological by year thereunder by case number,"These case files document routine misdemeanor criminal cases prosecuted in circuit courts. They contain the case number\, defendant's name\, charge\, dates of indictment and arraignment\, plea\, bond amount\, trial date\, verdict\, and sentence. May also contain police records\, offense reports\, witness lists\, subpoenas\, FBI reports\, photographs\, and attorneys' notes. This information is largely duplicated in court files and should be weeded after the case is closed.",Retain for 7 year(s) after case is closed,Protected,
25786,Cottonwood Heights (Utah),As-Built construction plans and specifications,2005-,Chronological by year thereunder alphabetical by name,These are the final plans and specifications for approved and constructed municipal buildings.,Permanent. Retain for 10 year(s),Public,
25784,Cottonwood Heights (Utah),Government records access and management act access requests,2005-,Chronological by year,"These request forms document individuals seeking access to municipal records as provided under UCA 63-2-204 (1997). They include requester's name\, address\, telephone number; date; record requested; date request received; whether access provided or denied; and date responded.",Retain for 2 year(s),Public,
25793,East Carbon (Utah),Incorporation papers,1973.,Chronological by date,"These files contain the constitution\, bylaws and all amendments to city charters approved by the State Legislature (Constitution of Utah\, Article XI\, Section 5).",,Public,1 microfilm reel
25762,Cottonwood Heights (Utah),Site review planning records,2005-,Chronological by year thereunder alphabetical by name.,"These files document the regulatory review and approval of commercial and industrial site plans by various municipal departments. They contain an application of approvals\, staff investigative reports and recommendations\, cash receipts\, site plans\, and related correspondence.",Permanent. Retain for 61 year(s),Public,
25789,Cottonwood Heights (Utah),Informal legal opinions,2005-,chronological by year thereunder numerical by case number,"These are the informal legal opinions written by city attorneys in response to requests received from various municipal departments in the course of municipal business. They are necessary to maintain consistency of opinion in related matters. They show date of opinion\, advice or opinion\, and name of requesting office or department.",Retain until administrative need ends,Public,
25806,Sunnyside (Utah),Ordinances,1996-,Chronological by year,"These books contain the legislative action of city council to regulate\, require\, prohibit\, govern\, control\, or supervise any activity\, business\, conduct\, or condition authorized by UCA 10-3-701 to 715 (1997). An ordinance includes a number\, a title\, preamble\, an ordaining clause\, the body or subject of ordinance\, when applicable\, penalty of violation\, effective date\, signature of mayor or acting mayor\, and municipal seal.",Permanent. Retain until administrative need ends,Public,1 microfilm reel
25814,Wellington (Utah),Resolutions,1966-,Chronological by year,"These are formal statements of a decision\, or expression of opinion put before or adopted by the city council. They may perform the same function as an ordinance. Resolutions may include the following: establishing water and sewer rates\, charges for garbage collection and fees charged for municipal services\, establishing policies and guidelines\, and regulating the use and operation of municipal property (UCA 10-3-717 (1997)).",Permanent. Retain until administrative need ends,Public,3 microfilm reels
25795,Department of Natural Resources. Lone Peak Conservation Center,Irrigation water rights records,2001-,Alphabetical by name of parcel.,"The Division of Forestry\, Fire\, and State Lands operates the Lone Peak Conservation Center (LPCC) in Draper. The LPCC includes a tree and shrub seedling nursery. High quality irrigation water is necessary to grow the seedlings. The current source of irrigation water is Little Willow Canyon\, approximately seven miles from LPCC\, and water is piped to LPCC from the mouth of Little Willow Canyon. This series includes copies of the deed of water right\, recorded easements\, maps of the water line location\, plat maps\, correspondence from developers and homeowners relating to the water line\, global positioning system coordinates of the water line\, pictures of the point of diversion\, water quality analyses\, detailed drawings\, water line specifications\, and surveys of the water line. Some of the documents are original\, but others are duplicates of documents in the county recorder's office\, Draper and Sandy city records\, and the Division of Water Rights records. This series contains basically,everything the division knows about the water right and the water line location. Inasmuch as the division inherited the water line from the prison\, the exact line location is not known. These records have been collected in an attempt to determine the water line location and to deal with property issues relating to it.",Retain until disposition of asset,,
25803,Southeastern Utah Association of Local Governments (Utah),Incorporation papers,"1969,1973-1999.",Chronological by year,"These files contain the constitution\, bylaws and all amendments to city charters approved by the State Legislature (Constitution of Utah\, Article XI\, Section 5).",Permanent. Retain until administrative need ends,Public,1 microfilm reel
25820,Rich County (Utah). County Commission,Franchise book,1905-1953.,Chronological by date,"This book documents franchises granted by the county commission. The commissioners ""must cause to be kept a franchise book containing all franchises granted by the board for that purpose\, the length of time and to whom granted\, the amount of bond and license tax required or other consideration to be paid"" (UCA_ 17-5-210(4) (1995)).",,Public,1 microfilm reel
25805,Sunnyside (Utah),Resolutions,1975-,Chronological by year,"These are formal statements of a decision\, or expression of opinion put before or adopted by the city council. They may perform the same function as an ordinance. Resolutions may include the following: establishing water and sewer rates\, charges for garbage collection and fees charged for municipal services\, establishing policies and guidelines\, and regulating the use and operation of municipal property (UCA 10-3-717 (1997)).",Permanent. Retain until administrative need ends,Public,1 microfilm reel
25813,Rich County (Utah). County Recorder,Water records,1888-1976.,Chronological by date recorded,"These records contain the official records of recorded water claims. They consist of copies of certificates of water claims\, quit claims\, deeds\, warranty deeds\, trust deeds\, and releases. The alphabetical index includes name\, entry number\, book and page recorded\, and type of instrument. In some counties water records are compiled separately\, while in others they are part of the ""Official records"".",,Public,1 microfilm reel
25830,Department of Natural Resources. Lone Peak Conservation Center,Production Records,1975-,Chronologically by year,"The Division of Forestry\, Fire and State Lands operates the Lone Peak Conservation Center (LPCC) in Draper. LPCC includes a tree\, shrub\, and wetland plant seedling nursery. LPCC maintains records about seedling production to plan crop cycles\, sowing requirements\, seed density\, and seedling location to manage care during 1-3 year growth cycles. These records includes soil tests\, sowing schedules\, fertilization schedules\, watering schedules\, seed stratification schedules\, bed maps\, cultivation schedules\, seedling inventories\, sales spread sheets by species\, pricing matrix\, seed viability test reports\, grading standards\, fumigation criteria\, and bed formation and planting plans.",Retain for 5 year(s),,
25832,Department of Natural Resources. Lone Peak Conservation Center,Equipment inventory records,2000-,"Alphabetical by item, thereunder numerical by inventory number","The Division of Forestry\, Fire and State Lands operates the Lone Peak Conservation Center (LPCC) in Draper. The LPCC provides a variety of equipment to employees for firefighting and conservation work. These records help track equipment maintenance and inventories for LPCC. Examples of equipment tracked include pumps\, hoses\, fittings\, eye protection\, hearing protection\, chainsaws\, firefighting tools\, gloves\, hardhats\, canteens\, compasses\, radios\, fireproof shrouds\, chaps\, and tool sharpening files.",Retain for 2 year(s) after superseded,,
25840,Box Elder County (Utah). Probate Court,Box Elder County docket book,1886-1887; 1893.,Chronological by date.,The Box Elder County Probate Court docket book contains entries related to the probate of estates which are dated 1886 and 1887. Thereafter it contains records of deeds dated 1893. These deeds apparently relate to land acquired for the purpose of building roads.,,Public,1 microfilm reel
25831,Department of Natural Resources. Lone Peak Conservation Center,Seed records,1975-,"Alphabetical by species, thereunder numerical by seed lot number","The Division of Forestry\, Fire and State Lands operates the Lone Peak Conservation Center (LPCC) in Draper. LPCC includes a tree\, shrub\, and wetland plant nursery. The records of this series track seed sources from the cooler to the field\, then to the customer. The series includes information on the source\, elevation\, species\, and trends on seed viability. This information allows LPCC to track use and amounts on hand for future seedling production. The series also includes seed inventory cards and stratification schedules.",Retain for 10 year(s),,
25839,Rich County (Utah). Justice of the Peace : Randolph Precinct,Justice dockets,1876-1896; 1899-1941.,Chronological by date.,These dockets record actions in cases heard before the Randolph Justice of the Peace including such things as disturbing the peace and petit larceny. They also include records of marriages performed by the Justice of the Peace.,,Public,1 microfilm reel
25879,Davis County (Utah). Health Department. Administration Division,Collection files,2000-,"Chronological by date,thereunder alphabetical by name","These files deal with the accounts of clients who have not paid for services provided by the Health Department. Clients are responsible to pay for services. When balances remain unpaid the department refers the accounts to a collection agency. These files include correspondence between the Health Department and the collection agency. Information includes names\, personal information and amounts owing on accounts.",Retain for 5 year(s),Private,
25889,Department of Health and Human Services. Division of Aging and Adult Services. Office of Public Guardian,Guardianship and conservatorship case records,1999-,"chronological by case closed date, thereunder alphabetical by client surname.","Guardianship and conservatorship case files are maintained by the agency in support of court ordered guardianship and conservatorship activities. Records are used to track events in the life of the ward\, maintain a historical record of the ward\, and to assist in determinations and decisions regarding the ward. These records include but are not limited to: name\, address\, phone number\, age\, social security number\, medical information\, psychological information\, psychiatric information\, property records\, financial records\, correspondence\, and progress and case notes. Records are stored in one case file for both guardianship and conservatorship case records. Documents may include records for clients transferred to the OPG Contractor or records for clients that OPG did not take such as referrals.",Retain for 10 year(s) after case is closed,Private,
25846,Department of Health and Human Services. Division of Substance Use and Mental Health. State Hospital,Suggestion and concern forms,1990-,Chronological by date,These are suggestion and concern forms regularly submitted by staff or patients. The information contained in the completed forms is reviewed by the Suggestion/Concern Committee and referred to the appropriate personnel for follow-up. Many of the forms include private patient information.,Retain for 1 year(s),Private,
24782,Riverdale (Utah),Constitution and bylaws,1946-,"Alphabetical, thereunder chronological","These are the constitution and bylaws of municipal governing/advisory boards. They establish the organization and operational procedures for the board. They usually include date of adoption and amendments\, description and purpose of board\, membership\, description and responsibilities of board's positions\, meeting frequency\, voting procedures\, explanation of what constitutes a quorum\, and the establishment of procedural rules (e.g.\, Robert's Rules of Order\, etc.).",Permanent. Retain until administrative need ends,Public,
24770,Riverdale (Utah),Census information files,1990-,"Alphabetical, thereunder chronological","These files contain copies of U.S. Census Bureau forms completed by municipalities on government employment and tax revenues. They are used to compile state and national statistical reports\, meet the requirements for Federal Revenue Sharing\, and to make financial information available to the public.",Retain for 3 year(s),Public,
24788,Riverdale (Utah),Government Records Access & Management Act (GRAMA) access request,1998-,"Alphabetical, thereunder chronological","These request forms document individuals seeking access to municipal records as provided under UCA 63-2-204 (1997). They include requester's name\, address\, telephone number; date; record requested; date request received; whether access provided or denied; and date responded.",Retain for 1 year(s),Public,
24785,Riverdale (Utah),System studies final reports,1946-,"Alphabetical, thereunder chronological","These are the final reports of various studies (i.e. program analyses\, project studies) by private and other government agencies.",Permanent. Retain until administrative need ends,Public,
24801,Riverdale (Utah),Community development block grant administrative records,1946-,"Alphabetical, thereunder chronological by year","These files document the administration of projects funded under the Community Development Block Grant program (CDBG). These projects include both direct grants and regrants. The records include the preliminary reports\, audits\, certificates\, maps\, and related correspondence. Under the federal guidelines\, agencies are required ""to maintain records in sufficient detail to demonstrate compliance with the provisions"" concerning affirmative action\, labor and environmental standards (24 CFR 570.611(f) (1993)).",Retain for 3 year(s) after final action,Public,
24827,Riverdale (Utah),Loss control inspection reports,1980-,"Alphabetical, thereunder chronological by year","Each year a municipal agency may undertake self-inspection to identify potential hazards within their buildings\, or on their grounds. If the agency completes this report\, they can get a 15% discount on their premium after a follow-up survey has been conducted. This record might also be used as evidence in defense of a claim.",Retain for 12 year(s),Public,
24835,Riverdale (Utah),Protest files,1946-,Alphabetical by category,These are written protests by owners of property to be assessed in a special improvement district. The governing body hears protests and approves changes or cancels districts.,Retain for 2 year(s),Public,
24843,Riverdale (Utah),Bite reports,1960-,"Chronological by year, thereunder alphabetical","This report form documents investigations of dog bites. Copies may be kept by the animal control officer\, impound\, and the local health department. A dog without rabies vaccination verification will be quarantined for 10 days to guarantee the dog does not have rabies. The report usually includes the case number\, information on person bitten\, informant's name\, information on incident\, treatment\, animal and investigation.",Retain for 5 year(s),Public,
24839,Riverdale (Utah),Special assessment statements,1946-,Alphabetical by subject,"These statements are a validation of when taxes are paid. One copy is sent to the taxpayer and a copy is retained by the treasurer. They are used as a record of payments on the assessment and for audit purposes. The statements include name and addresses\, treasurer's receipt number\, block and lot numbers.",Retain for 3 year(s),Public,
24872,Riverdale (Utah),Nonresidential building plans,1995-,"Chronological by year, thereunder alphabetical by subject","These are the blueprints and specifications submitted by building contractors or owners when applying for a building permit for the construction of commercial\, industrial\, or apartment structures. The specifications are compiled by the architect for use by the contractor to complete detail work providing type\, grade\, brand of materials to be used\, and general conditions which govern the methods to be employed. They also identify the temporary facilities\, job cleanup\, security\, time limits\, deadlines\, and responsibilities of the architect\, owner and contractor. They are used for determining code compliance and the enforcement of building codes. They are usually arranged by permit number or address.",,Public,
24897,Riverdale (Utah),Election declaration of candidacy,1980-,Alphabetical,These are formal declarations declaring candidacy for various positions of election as required by law to be completed by municipal candidates for municipal office.,Permanent. Retain until administrative need ends,Public,
24831,Utah County (Utah). County Sheriff,Psychological evaluations,1985-,Alphabetical by applicant's name,"These evaluations are required for all applicants for sworn or safety sensitive positions. Each applicant is interviewed by a psychologist and is given a variety of tests. The psychologist writes a report. It is used to determine an applicant's eligibility for law enforcement/corrections employment. These evaluations include the applicant's name\, date\, and the psychologist's reports. The records of unhired applicants are filed separately.",Retain for 5 year(s) after separation,Private,
24866,Riverdale (Utah),Demolition case files,1950-,"Chronological by year, thereunder alphabetical by subject",These case files document municipal ordered and privately initiated demolitions of substandard and/or hazardous buildings. They are used for research and litigation purposes. They are usually arranged by address.,Permanent. Retain until administrative need ends,Public,
24832,Riverdale (Utah),Notices of intention,1946-,"Alphabetical by category, thereunder by subject","The City Council shall give ""notice of its intention to make the improvements and to levy assessments to pay all or part of the costs of the improvements"" before a special improvement district is created.",Retain for 2 year(s),Public,
24886,Riverdale (Utah),Election ballots,2002-,Chronological,"These are packets of official ballots of municipal elections cast by voters. ""Each election officer shall preserve ballots for 22 months after the election or until the time has expired during which the ballots could be used in an election contest"". If the election is not contested\, ""after that time\, destroy them without opening or examining them"".",Retain for 22 month(s),Exempt,
24895,Riverdale (Utah),Proof of publication records,1996-,"Chronological by year, thereunder alphabetical","These files contain evidence of the publication of a document or public notification appearing in a local newspaper\, usually for hearings\, sale of bonds\, budget\, and council meetings.",Retain for 6 year(s),Public,
24904,Technology Finance Corporation,Financial records,1989-2003.,Chronological,These records are created from the general financial records of Utah Technology Finance Corporation. Documents within this series contain information on the Corporation's accounts receivable and payable.,Retain for 7 year(s),Public,
24898,Riverdale (Utah),Construction project files,1960-,Alphabetical,"These project files document the actual construction for park development\, park renovation\, and other recreational facility improvements. They are used for reference while projects are in progress and after completion. They include final drawings of all park/recreational facility development projects of all specifications\, as-built construction drawings\, and related correspondence. They may also include property acquisition records\, including original deeds.",Permanent. Retain until administrative need ends,Public,
24941,Roy (Utah),Drug test positive results,1998-,Alphabetical by last name,"This screening test is used as a pre-employment screen\, post accident screen\, and for random screening of employees. If test is positive employment offer is withdrawn or disciplinary action is taken for employees. The records contain the name\, date\, social security number\, type of test\, substance for which the medical facility tested and test results.",Retain for 5 year(s),Private,
24900,Riverdale (Utah),Parks files,1946-,Alphabetical,"These files contain information concerning each of the city parks. They are used to maintain a record of construction projects in each park for historical and informational purposes. They include correspondence\, architectural drawings\, contracts\, specifications\, newspaper clippings\, histories of individual parks\, and photographs.",Permanent. Retain until administrative need ends,Public,
24985,Salt Lake City (Utah). City Treasurer,"Special assessment, tax sale, and notices book",1884-1894.,"by category, thereunder chronological","This volume\, labelled ""Notices of Special Assessments"" contains special assessments 1884-1889\, city tax sales 1889\, and proof of publication for assessment notices and city ordinances 1892-1894. The Special Assessments provide ward\, individual name\, fraction of lot\, lot number\, block number\, plat number and payment for each year 1884-1889. City tax sale entries provide an abstract of sale with date\, legal location\, to whom sold\, and whose property was being sold for taxes. The notices are glued in clippings from the newspaper providing notices of tax levies; intent to construct sidewalks\, sewers\, watermains\, etc; and ordinances adopted pertaining to public utilities and taxation.",,Public,
24902,Ogden (Utah). Community Development,HUD grant project loan files,1970-,Alphabetical by name,"These are records pertaining to home loan applications under the federal HUD grant project program. Information given by loan applicants include but not limited to name\, address\, social security number\, credit reports\, banking information\, credit card numbers\, employment records\, etc.",Retain for 5 year(s),Private,
24945,Brigham City (Utah). Brigham Police Department,Accident reports,1982-,Chronological by year,"These files document traffic accidents investigated by the police department. The report usually includes complete information on all cars and drivers involved in the accident\, accident location\, damage\, accident causes\, date and time\, accident diagram\, description\, and weather conditions. The original report is sent to the State Department of Public Safety if damage exceeds $1\,000\, or injury or death occurs (UCA 41-6a-404 (2007))\, and is maintained for seven years.",Retain for 3 year(s),Exempt,
24997,Department of Administrative Services. Sports Authority,Olympic venues construction files,1990-2002.,Alphabetical by venue; chronological thereafter.,"This series includes budget estimates created in conjunction with the Department of Facilities Construction and Management to verify that construction expenditures did not exceed the Sports Authority budget. These records were used to monitor the construction costs of certain Olympic venues. Records include construction meeting notes\, weekly budget updates\, preliminary RFP's from local ice sheets\, and information on construction projects that later came under Salt Lake Organizing Committee (SLOC) ownership.",,Public,
24947,Brigham City (Utah). Brigham Police Department,Crime analysis files,1982-,Chronological,"These files were created to anticipate\, prevent\, or monitor possible criminal activity. They include crime patterns\, analyses of particular crimes\, crime reports\, information on potential problems and forecasts.",Retain for 2 year(s),Public,
24983,Plymouth (Utah),"Ordinances - zoning, public utilities, annexation, water",1997-,"Alphabetical by type, thereunder chronological by date","These books contain the legislative action of city council to regulate\, require\, prohibit\, govern\, control\, or supervise any activity\, business\, conduct\, or condition authorized by UCA 10-3-701 to 715 (1997). An ordinance includes a number\, a title\, preamble\, an ordaining clause\, the body or subject of ordinance\, when applicable\, penalty of violation\, effective date\, signature of mayor or acting mayor\, and municipal seal. The town of Plymouth ordinances include: 1981 and 1997 zoning ordinances\, 1988 public utilities authority and annexation ordinances\, and 1977 and 1999 water ordinances.",Permanent. Retain until administrative need ends,Public,1 microfilm reel
25018,Rockville (Utah),Incorporation papers,1987.,Chronological,"These files contain the constitution\, bylaws and all amendments to city charters approved by the State Legislature (Constitution of Utah\, Article XI\, Section 5).",,Public,1 microfilm reel
25035,Riverdale (Utah),Reservation records,1960-,Alphabetical,"These files contain the actual request forms submitted by the general public. They are used as a record to schedule park facilities and/or sports facilities. The files include date of request\, name of group\, number of people\, name\, address\, and telephone number of requesting person\, area and park requested\, time\, date\, and amount paid.",Retain for 1 year(s),Public,
24996,Department of Administrative Services. Sports Authority,Olympic bid process files,1990-1995.,Chronological.,"These records were used in conjunction with the Salt Lake Organizing Committee (SLOC) during the Olympic bidding process. They were sent to both the United States Olympic Committee (USOC) and the International Olympic Committee (IOC) to update them on Salt Lake City's efforts in hosting the Olympic games. Series records include the IOC Charter Media Guide\, IOC site visits\, IOC bid book and many preliminary cost estimates.",,Public,
25023,Department of Health and Human Services. Division of Substance Use and Mental Health. State Hospital,Extracted records of closed patient case files,1996-,Alphabetical by patient name.,"These are documents removed from the patient case records (see record series 8642) after the retention for that records series is completed. Included are legal commitment papers\, court orders\, discharge and/or death summaries\, patient assessments\, and competency reviews.",Permanent. Retain for 85 year(s) after separation or for 97 year(s) after date of birth,Exempt,
25032,Riverdale (Utah),Recreational facility files,1960-,Alphabetical,"These files document each municipal recreational facility. They are used to maintain a record of construction and renovation projects in each facility for historical and informational purposes. They may include correspondence\, architectural drawings\, contracts\, specifications\, newspaper clippings\, histories of individual facilities\, safety reports and photographs.",Permanent. Retain until administrative need ends,Public,
25017,Rockville (Utah),Resolutions,1987-,Chronological,"These are formal statements of a decision\, or expression of opinion put before or adopted by the city council. They may perform the same function as an ordinance. Resolutions may include the following: establishing water and sewer rates\, charges for garbage collection and fees charged for municipal services\, establishing policies and guidelines\, and regulating the use and operation of municipal property (UCA 10-3-717 (1997)).",Permanent. Retain until administrative need ends,Public,
25028,Riverdale (Utah),Engineering project files,1960-,Alphabetical,"These are project files for all construction. They are used to monitor compliance of local\, state and federal regulations. They include engineer's project notes\, inspection reports\, construction progress reports\, a record of payment\, drawings\, project location numbers\, details of project\, cost of construction\, requests for money to be spent\, agreements\, and related correspondence.",Permanent. Retain until administrative need ends,Public,
25036,Riverdale (Utah),Sports Teams Records,1960-,Alphabetical,"These records document the sponsorship of adult and/or youth team sport activities. They i nclude information on teams\, participants\, and sponsors; regular play schedules; and tournament schedules.",Retain for 5 year(s),Public,
25044,Riverdale (Utah),Community development block grant application records,1960-,Alphabetical,"These files document the application and completion of projects funded under CDBG funds. These projects include both direct grants and regrants. These files include the initial application\, and all final reports.",Permanent. Retain until administrative need ends,Public,
25037,Riverdale (Utah),Supervisor's daily/weekly reports,1960-,Alphabetical,"These report forms are compiled daily or weekly by each crew supervisor. They are used for budget planning and developing future plans. They include date\, crew name\, purpose of job\, list of crew members\, hours worked\, pay amount per hours worked\, total cost of labor\, equipment used\, and amount of rental equipment.",Retain for 1 year(s),Public,
25062,Riverdale (Utah),Accident reports,1946 -,Alphabetical by year,"These files document traffic accidents investigated by the police department. The report usually includes complete information on all cars and drivers involved in the accident\, accident location\, damage\, accident causes\, date and time\, accident diagram\, description\, and weather conditions. The original report is sent to the State Department of Public Safety if damage exceeds $1\,000 or injury or death occurs\, and is maintained for seven years.",Retain for 3 year(s),Exempt,
25064,Riverdale (Utah),Bicycle registrations,1946 -,Alphabetical by year,"These are records relating to the required licensing of all bicycles sold. All cycle dealers are required ""to license or arrange to have licensed at time of purchase"" all cycles and ""to keep records on all cycles sold and to furnish\, within thirty days of sale; their respctive city police department with the name and address of retailer; year and make of cycle; a general description; frame number; name and address of purchaser"". Bicycle registration may be handled by either the fire or police department.",Retain for 3 year(s),Public,
25063,Riverdale (Utah),Arrest reports,1946 -,Alphabetical by year,"These are forms used to report arrests made by the police department. They usually include complete information and description of person arrested\, date\, arrest time\, arrest location\, charges\, description of offense\, witnesses\, victims\, suspects\, and name of officer(s) making arrest.",Retain for 10 year(s),Private,
25070,Leeds (Utah),Incorporation papers,1952.,Chronological,"These files contain the constitution\, bylaws and all amendments to city charters approved by the State Legislature (Constitution of Utah\, Article XI\, Section 5).",,Public,
25119,Carbon County (Utah). County Clerk,Incorporation case files,1881-1961.,Numerical by case number.,"Incorporation Case Files contain at a minimum the original articles of incorporation and any subsequent amendments to corporations. Some files also contain notices to pay licensing fees and taxes\, oaths of office for corporate officers\, annual reports\, correspondence\, or other miscellaneous documents. Case files are created during the length of a corporation's duration. The case file is generated when companies incorporate within Carbon County and serve as evidence of ""due incorporation of the corporation [UCA 16-2]."" Articles of incorporation constitute a contract between the state and corporation\, between corporation and stockholders\, and between the stockholders and state. The articles of incorporation record the following: names of the incorporators and their places of residence\, the length of the corporation's duration\, the pursuit of business agreed upon\, amount of stock each shareholder receives\, description of stock classes\, number of kind of corporate officers\, and the number,of directors necessary to transact corporate business. The series ended in 1961 when registration of corporations was transferred to the State government and the Division of Corporations was created.",,Public,
25243,Springdale (Utah),Zoning ordinances,1981-,Chronological,"These ""land use and development"" ordinances provide standards for development for ""land use and development"" within the municipality. They have been approved by both the planning commission and the city commission. ""The planning commission shall prepare and recommend to the [city commission] a proposed zoning ordinance and maps . . . The [city commission] shall hold a public hearing on the proposed zoning ordinance . . . After public hearing\, the [city commission] may (a) adopt the ordinance as proposed; (b) amend zoning ordinance and adopt or reject the zoning ordinance as amended; or (c) reject the ordinance"" (UCA 10-9-402 (1995)).",Permanent. Retain until administrative need ends,Public,
25176,West Jordan (Utah),Performance bonds,1977-,Alphabetical by name,"These are various types of performance bonds (Surety\, Escrow\, Letter of credit) for subdivision improvements. These bonds are held until infrastructure improvements have been made to the subdivision. Bonds may be reduced by 25 percent by resolution. When infrastructure improvements are completed\, bonds are totally released by resolution. Bonds are held so if infrastructures are not completed by the developer the City may collect on the bond.",Retain for 4 year(s) after final action,Public,
25520,Salt Lake City (Utah). Police Department,Sexually oriented business licenses,1989-,Alphabetical by applicant name,"These files contain information on all business licenses issued in the municipality. All businesses are required to be licensed before conducting business within municipal boundaries. They contain the application\, proof of payment\, and approval forms from regulatory departments (e.g.\, fire\, police\, health).",Retain for 3 year(s) after final action,Public,
25545,Department of Health and Human Services. Division of Child and Family Services. Heber City Office,Adoption case files,[ca. 1996]-,Alphabetical by client last name,"These records document adoption placements for children whose birth parents have either been deprived of or have permanently relinquished their parental rights. Information includes face sheet\, intake information\, social history\, closing information\, medical\, genetic\, and birth information\, educational records\, psychological evaluations\, birth certificates\, legal documents\, adoption reports\, summons\, paternity rights\, administrative reviews\, investigative reports\, handwritten notes\, financial reports\, and correspondence.",Permanent. Retain for 25 year(s),Controlled,
25598,Huntington (Utah),Zoning minutes and ordinances,1999-,Chronological by year,"These ""land use and development"" ordinances provide standards for development for ""land use and development"" within the municipality. They have been approved by both the planning commission and the city commission. ""The planning commission shall prepare and recommend to the [city commission] a proposed zoning ordinance and maps . . . The [city commission] shall hold a public hearing on the proposed zoning ordinance . . . After public hearing\, the [city commission] may (a) adopt the ordinance as proposed; (b) amend zoning ordinance and adopt or reject the zoning ordinance as amended; or (c) reject the ordinance"" (UCA 10-9-402 (1995)).",Permanent. Retain until administrative need ends,Public,1 microfilm reel
25554,Tabiona (Utah),Ordinances and resolutions,1958-,Chronological by year,"These books contain the legislative action of city council to regulate\, require\, prohibit\, govern\, control\, or supervise any activity\, business\, conduct\, or condition authorized by UCA 10-3-701 to 715 (1997). An ordinance includes a number\, a title\, preamble\, an ordaining clause\, the body or subject of ordinance\, when applicable\, penalty of violation\, effective date\, signature of mayor or acting mayor\, and municipal seal.",Permanent. Retain until administrative need ends,Public,1 microfilm reel
25585,Naples (Utah),Quarterly wage list,1993-,Chronological by year,"These are reports submitted quarterly to the State Department of Employment Security. They include the quarterly wage list (the name and address of employer\, registration number\, quarter ending date\, employee social security number\, name of employee\, hire date of new employees\, and total wages for quarter\, the reimbursable employment\, payrolls\, and new hires report form (name and address of organization\, non-insured workers\, individual amount for the first\, second\, third and fourth quarters\, insured workers' names; telephone number\, and department of person completing form)).",Retain for 3 year(s),Private,
25611,Castle Dale (Utah),Incorporation papers,1917.,Chronological by year,"These files contain the constitution\, bylaws and all amendments to city charters approved by the State Legislature (Constitution of Utah\, Article XI\, Section 5).",,Public,1 microfilm reel
25625,San Juan County (Utah). County Clerk,Articles of Incorporation register,1886-1961.,Numerical by incorporation number.,"This series consists of a binder with individual pages for each incorporated company which filed Articles of Incorporation with the San Juan County Clerk. The pre-printed forms notate the date\, name of the document filed and whether any fees were paid.",,Public,
25628,Department of Health and Human Services. Division of Aging and Adult Services,Annual Governor's Centenarian Celebration records,1995-,Chronological by year.,"This series contains records created or collected by the agency in putting on the Governor's Centenarian Celebration. The celebration is held annually to honor members of the Governor's Century Club of Utah\, which is made up of Utah citizens who are 100 years old or older. Records in the series document centenarians in Utah as well as documenting the annual celebrations. Records include data pertaining to Utah's seniors aged 100 and over\, guest lists\, celebration invitations and agendas\, newspaper articles\, obituaries\, and other related documents and information.",Permanent. Retain for 10 year(s),Public,
25624,Box Elder County (Utah). County Clerk,Emergency operations plan,2004-,"Chronological, thereunder numerical by chapter number","These files are used to prepare county-wide plans for action to address emergency conditions (e.g.\, fire\, flood\, earthquake\, and other disasters). They include studies and evaluations undertaken by the county and the completed disaster plan.",Retain permanently,Public,
25689,Emery (Utah),General plan,1987-,Chronological by year,"These are comprehensive plans for municipal development adopted by the city commission. ""Each municipality shall prepare and adopt a comprehensive\, long-range general plan for present and future needs of the municipality; and growth and development of all or any part of the land within the municipality"" (UCA 10-9a-401(1) (2005)). ""The planning commission shall make and recommend to the [city commission] a proposed general plan for the area within the municipality"" (UCA 10-9a-403(1)(b) (2012)). The plans serve as a guide for decision-making on rezoning and other planning proposals and as the goals and policies of municipalities attempting to guide land use in local jurisdictions. The plans include ""planning commission's recommendations for the development of the territory covered by the plan\, and may include\, among other things: (a) a land use element; (b) a transportation and circulation element; (c) an environmental element; (d) a public service and facilities element; (e) a rehabilit,ation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality considers appropriate"" (UCA 10-91-403 (3) (2012)). The plan may also include maps\, plats\, and charts.",Permanent. Retain until administrative need ends,Public,1 microfilm reel
25686,Emery (Utah),Ordinance and resolutions,1902-,Alphabetical by subject,"These books contain the legislative action of city council to regulate\, require\, prohibit\, govern\, control\, or supervise any activity\, business\, conduct\, or condition authorized by UCA 10-3-701 to 715 (1997). An ordinance includes a number\, a title\, preamble\, an ordaining clause\, the body or subject of ordinance\, when applicable\, penalty of violation\, effective date\, signature of mayor or acting mayor\, and municipal seal.",Permanent. Retain until administrative need ends,Public,1 microfilm reel
25273,Department of Corrections. Division of Correctional Industries,Cash receipts,1954-,Chronological,"Departmental copies of receipts given for cash payments of services rendered. Includes cash receipts\, bank deposits and bank reconciliations related to the cash receipts.",Retain for 3 year(s),Public,
25301,National Guard. Museum Services. Fort Douglas Military Museum,General orders,1907-1915; 1917-1931.,Chronological.,"These orders were created to address and transact the regular business of the National Guard and usually were issued to individual units of soldiers or to an entire command. The orders were issued in the form of correspondence and have been bound as books. Some volumes have indexes organized alphabetically by subject. The orders include unit promotions\, discharges\, transfers\, equipment issuance and usage\, assignment of duties\, announcement of new regulations\, announcement of changes to existing regulations\, notifications of annual inspection dates\, ration issuance and usage\, etc. Information includes date of order\, issuing office\, order number and name of officer issuing order. May also include names of persons to whom certain orders pertain\, such as notifying a unit of an individual's promotion and authorizing signatures.",Permanent. Retain for 50 year(s),Public,
25340,Naples (Utah),Resolutions,1928-,Chronological by year thereunder by number,"These are formal statements of a decision\, or expression of opinion put before or adopted by the city council. They may perform the same function as an ordinance. Resolutions may include the following: establishing water and sewer rates\, charges for garbage collection and fees charged for municipal services\, establishing policies and guidelines\, and regulating the use and operation of municipal property (UCA 10-3-717 (1997)).",Permanent. Retain until administrative need ends,Public,
25288,Department of Corrections. Division of Correctional Industries,Daily security logs,1954-,Chronological,"These are security logs consisting of count sheets\, tool logs\, officer-of-the-Day reports\, supply checks\, machine inspections and downtime reports. Includes the name of inmate\, inmate number\, location of inmate\, date and time of check\, name of officer conducting the check\, agency program inmate is participating in and the facility. The tool logs are used to control the location of tools used by UCI staff and inmates. The tool logs contain the physical location of tools as well as check out/turn in logs. Tool log information includes name of staff member or inmate removing the tool from its case\, a description of the tool issued and the date.",Retain for 2 year(s),Protected,
25339,Naples (Utah),Incorporation papers,1982.,Chronological,"These files contain the constitution\, bylaws and all amendments to city charters approved by the State Legislature (Constitution of Utah\, Article XI\, Section 5).",,Public,
25345,Ballard (Utah),Zoning ordinances,1997-,Chronological by year,"These ""land use and development"" ordinances provide standards for development for ""land use and development"" within the municipality. They have been approved by both the planning commission and the city commission. ""The planning commission shall prepare and recommend to the [city commission] a proposed zoning ordinance and maps . . . The [city commission] shall hold a public hearing on the proposed zoning ordinance . . . After public hearing\, the [city commission] may (a) adopt the ordinance as proposed; (b) amend zoning ordinance and adopt or reject the zoning ordinance as amended; or (c) reject the ordinance"" (UCA 10-9-402 (1995)).",Retain permanently,Public,
25362,Department of Workforce Services. Unemployment Contributions Section,Quarterly statement of benefit costs,1985-2019.,Numerical by employer identification number.,"This is a computer output data file of actual benefit costs paid to an employer's former employee(s) during the previous quarter. It includes employee (claimant) name\, social security number\, percent of wages used in payment of individual benefit cost attributable to the employer\, and total benefit cost to the employer for each quarter. A printed copy of this report is provided to employers for their information since this data\, along with total wages paid during the previous five years\, is used to compute contribution rates for those employers for the next year. For this reason a computer data file of this information is stored on each employer's imaging file so the information is available when an employer contacts the Department regarding questions based on the benefits paid and charged to his account.",Retain for 7 year(s),,
25358,Vernal (Utah),Resolutions,1986-,Chronological by year.,"These are formal statements of a decision\, or expression of opinion put before or adopted by the city council. They may perform the same function as an ordinance. Resolutions may include the following: establishing water and sewer rates\, charges for garbage collection and fees charged for municipal services\, establishing policies and guidelines\, and regulating the use and operation of municipal property (UCA 10-3-717 (1997)).",Permanent. Retain until administrative need ends,Public,
25375,Roosevelt (Utah),Resolutions,1981-,Chronological by year,"These are formal statements of a decision\, or expression of opinion put before or adopted by the city council. They may perform the same function as an ordinance. Resolutions may include the following: establishing water and sewer rates\, charges for garbage collection and fees charged for municipal services\, establishing policies and guidelines\, and regulating the use and operation of municipal property (UCA 10-3-717 (1997)).",Permanent. Retain until administrative need ends,Public,
25463,Manila (Utah),Ordinances - annexation papers,"1987,1995,2000.",Chronological,"These books contain the legislative action of city council to regulate\, require\, prohibit\, govern\, control\, or supervise any activity\, business\, conduct\, or condition authorized by UCA 10-3-701 to 715 (1997). An ordinance includes a number\, a title\, preamble\, an ordaining clause\, the body or subject of ordinance\, when applicable\, penalty of violation\, effective date\, signature of mayor or acting mayor\, and municipal seal.",,Public,1 microfilm reel
25477,Department of Corrections. Division of Correctional Industries,Visitor clearance records,1982-,Chronological,"Approved or Denied visitor applications and authorizations to enter the agency's secure perimeters. Each visitor submits personal information to facilitate a background check through Bureau of Criminal Identification (BCI) database to determine if the visitor has a criminal background. Examples of those seeking entry into the agency's secure perimeters include but are not limited to agency business contacts\, equipment/machinery repair persons\, attorneys\, volunteers or inmate visitors . Information collected includes personal identifiers required to generate a BCI report\, such as name\, date of birth\, social security number and driver license number. The BCI report is only viewed via computer and not printed.",Retain for 5 year(s),Private,
25462,Manila (Utah),Incorporation papers,1958.,chronological,"These files contain the constitution\, bylaws and all amendments to city charters approved by the State Legislature (Constitution of Utah\, Article XI\, Section 5).",,Public,1 microfilm reel
25483,Ferron (Utah),Resolutions,1980-,Chronological,"These are formal statements of a decision\, or expression of opinion put before or adopted by the city council. They may perform the same function as an ordinance. Resolutions may include the following: establishing water and sewer rates\, charges for garbage collection and fees charged for municipal services\, establishing policies and guidelines\, and regulating the use and operation of municipal property (UCA 10-3-717 (1997)).",Permanent. Retain until administrative need ends,Public,1 microfilm reel
3429,Salt Lake City (Utah). Department of Public Works. Division of Engineering,Maps and plats,1880-,Numerical by assigned number,"These are maps and plats of Salt Lake City. They are used for research purposes by the public\, other city departments\, and title companies. Includes: township and range\, rights of way\, monument markers\, lot measurements\, street names\, centerline measurements\, blocks\, subdivision names\, etc.",Permanent. Retain until administrative need ends,Public,
3587,District Court (Fourth District),Blotters,1892-1894.,Alphanumerical.,"Brief minutes of the court. Gives one paragraph entries noting parties\, action or decision in the case\, and brief notes for each case heard on a given day. These are then transcribed more completely (full sentences\, etc.) into the official minutes of the court.",,,
3595,Utah Juvenile Court and Probation Commission,Correspondence,1907-1929.,Alphanumerical,,,,
3606,Judicial Council. Board of Juvenile Court Judges. Juvenile Court (Second District),Correspondence,1912-1936.,Alphanumerical,,,Private,
3594,Utah Juvenile Court and Probation Commission,Audit reports,1929-1932.,Alphanumerical,Report prepared by internal or external auditors as a result of a financial audit.,,Public,
3656,Beaver County (Utah). County Recorder,Powers of attorney,i 1873-1974.,Chronological,This record shows the authorizing of legal power for parties involved in land acqustions. Information includes date of the instrument; names of grantor and grantee; powers granted; acknowledgment; date recorded; and signatures of grantor and county recorder.,Permanent. Retain for 1 year(s),,1 microfilm reel
3609,Utah State Tax Commission,Internal audit working papers,i 1975-,"Chronological, thereunder alphabetical by division","These records contain working papers used by the Tax Commission's internal audit section while conducting an audit of the various tax units\, divisions\, operations and systems. They include audit information\, notes and copies of individual/business tax returns\, evaluations\, workpapers\, and draft and final reports.",Retain for 10 year(s),Protected,
3646,Judicial Council. Board of Juvenile Court Judges. Juvenile Court (Second District),Minute books,1906-1912.,Alphanumerical,,,Exempt,
3661,Box Elder County (Utah). County Recorder,Land records book,undated,,,Retain permanently,,
3669,Cache County (Utah). County Commission,Poor persons' relief register,1904.,Alphanumerical.,,,Public,
3697,Cache County (Utah). Clerk of the County Court,Public officials oath's register,1887-1895.,Alphanumerical,"These records are the official oaths of persons elected or appointed to county positions. They are used to verify that oaths are given in accordance with the Utah State Constitution (Art. IV\, Sec. 10). Before entering into the duties of all elected and appointed officials ""shall take and subscribe to a specified oath or affirmation."" All oaths and bonds for county officials ""shall be filed with the county clerk\, except for the county clerk which shall be filed with the county treasurer"" (UCA 52-1-3 (1995)).",Permanent. Retain for 1 year(s),Public,
3707,Carbon County (Utah). County Clerk,Deeds,1930-1939.,Alphanumerical,,,,
3718,Carbon County (Utah). County Treasurer,Tax sale redemption registers,1910-1928; 1941.,Alphanumerical.,"These are duplicates of certificates issued for money received in payment of delinquent real property taxes. ""The county treasurer shall make the proper entry in the record of tax sales filed in the treasurer's office and issue a certificate of redemption"" (UCA_59-2-1348_(2003)). Each includes account number\, date issued\, and serial number. Sometimes the certificate also provides owner's name\, location\, legal description of property\, number of acres\, valuation\, amount of original taxes\, years for which delinquent\, total tax due including penalty and interest\, date sold\, to whom\, and amount paid to redeem and date.",,Public,
3689,Logan (Utah). Administrative Services and Economic Development,Plat map books,undated,Alphanumerical,"These are city maps and plats for surveys and maintenance of city property and facilities. They are used for research purposes by the public\, other city departments\, and title companies. They include townships and range\, rights-of-way\, monument markers\, lot measurements\, street names\, centerline measurements\, blocks\, and subdivision names.",Retain permanently,Public,
3701,Cache County (Utah). Justice of the Peace : Trenton Precinct,Docket book,1893-1917.,Alphanumerical,,,,
3685,Cache County (Utah). Justice of the Peace : Logan Precinct,Docket books,1890-1910.,Alphanumerical,,,,
3760,Department of Human Services. Division of Mental Health,Budget proposals,"1969-1972, 1977-1978.",chronological,"Three appropriations/budget requests are in archives custody: (1) 1969-1970; (2) 1971-1972; and (3) 1977-1978\, parts 1 and 2.",Permanent. Retain for 1 year(s),,
3775,State Prison,Financial reports,1908-1966.,,"Monthly reports list expenditures\, allotments\, and balances in various accounts.",,Public,
3799,State Prison,Inmate medical case files,1959-1968.,Alphanumerical,,,,
3824,Salt Lake City (Utah). Commission,Liquor license applications,1912-1916.,Alphanumerical.,Applications made to the city commission (predecessor to the city council) for a license to serve or dispense alcohol. Denied applications were often appealed to the district court.,,Public,
3767,Grantsville (Utah),Accounting ledgers,1870-1900.,"Chronological, thereunder alphabetical by name.","In archives custody are two early volumes: Receipt Book and License Record (March 11\, 1870\, to March 1\, 1878)\, and Accounting Ledger (January 1879 to July 1900).",,Public,
3827,Department of Human Services. Division of Mental Health,Mental health service programs evaluation reports,1958-1969.,Alphanumerical,,Permanent. Retain for 1 year(s),,
3828,Department of Human Services. Division of Mental Health,Mental health services program proposals,1973-1976.,Alphanumerical,,Permanent. Retain for 1 year(s),,
3894,Department of Health and Human Services. Division of Substance Use and Mental Health. State Hospital,Correspondence files,1945-,Chronological,"This record documents internal and external communications\, housekeeping correspondence such as thank-you letters\, etc. that do not add any new information to the agency's mission\, informational services\, and requests from other hospitals.",,Private,
3968,State Insurance Fund,Travel expense vouchers,1952-1954.,Alphanumerical,,Permanent. Retain for 1 year(s),,
3952,Salt Lake City (Utah). Department of Airports,Fuel records,1977-2018.,Chronological,"These are the fuel and oil tickets received from division personnel for each vehicle used and a computer printout. They are used to monitor fuel usage and to update the monthly ""Cost and Data Report"". The printout includes the following information: pump number\, employee user\, date\, amount and type of fuel.",Retain for 2 year(s),Public,
4012,Ogden (Utah). City Attorney,Civil case files,1964-,Alphanumerical,"These case files document significant civil court cases in which the municipality is a party or represents the interests of the State of Utah. They include case number\, plaintiff\, defendant\, nature of case\, attorney's notes\, related correspondence\, and final verdict. This information is largely duplicated in court files and could be weeded after the case is closed.",Retain for 10 year(s),Protected,28 microfilm reels
4042,Department of Workforce Services. Unemployment Contributions Section,Benefit activity lists and registers,1985-2019.,"Chronological, thereunder numerical by social security number.","These computer printouts serve as source information for summary accounting and financial records including the general ledger. They are created by Central Office Claims and Collection Services Staff to show the level of benefits activity and include recipient's name and social security number\, type and amount of benefits paid\, warrant numbers\, dates issued\, and overpayments.",Retain for 5 year(s),Private,
4066,Board of Education. Office of Education. School Finance Section,Small school applications,1978-,Alphanumerical by school district,"These applications are required to determine if schools qualify for small school monies. It includes school district\, school name\, grade span\, estimated enrollment and average daily membership (ADM) for kindergarten and grades one through twelve\, and superintendent's signature.",Retain for 5 year(s),Public,
4151,Attorney General's Office. Civil Department. Tax and Financial Services Division,Financial Institutions case files,1980-,Alphabetical by case name,"These files document the legal cases for the Department of Financial Institutions. The Attorney General's office is responsible for representing state agencies in legal actions brought against them\, (UCA 67-5-3 thru 67-5-5 (1991)). These files provide the Attorney General's office with documentation essential for representing the Department of Financial Institutions. Information includes pleadings\, correspondence\, attorney's research and notes\, court orders\, and affidavits.",Retain for 10 year(s) after case is closed,Private,
4143,Salt Lake County (Utah). County Coroner,Record book,1858-1897.,chronological,,,,
4243,Teacher Retirement Commission,Public school teachers retirement association ledger and account book,1915-1916.,Alphanumerical,"Ledger book recording teacher's contributions/deductions from payroll for retirement in county school districts around the state. The first part of the book records cash accounts\, current fund\, and memo accounts.",,,
4160,Department of Social Services. Office of Community Operations. District 2B,Executive correspondence,1987-1990.,Chronological,These records document the operations of the the Utah Governor's Council for people with Disabilities. The information gives the history of the activities and accomplishments of the Division in serving Utah's disabled population. Information includes correspondence relating to the various programs conducted by the agency and its overall operations from the perspective of the Executive Director.,,Public,
4230,Tax and Revenue Division,Health care professions case files,1980-2010.,Alphabetical by case name,"These files document the legal cases for the Department of Commerce\, Division of Occupational and Professional Licensing (DOPL)\, Health Care Professions. The Attorney General's office is responsible for representing state agencies in legal actions brought against them\, (UCA 67-5-3 thru 67-5-5 (1991)). These files provide the Attorney General's office with documentation essential for representing the Health Care Professions section of DOPL. Information includes pleadings\, correspondence\, attorney's research and notes\, court orders\, complaints\, and affidavits.",Retain for 10 year(s) after case is closed,Private,
1617,District Court (Third District),U.S. Commissioner civil case abstracts and executions,1889-1895.,Alphabetical by plaintiff surname.,,Permanent. Retain for 1 year(s),,
1620,Salt Lake City (Utah). City Court,Criminal and civil sampled case files,1916-1957.,Alphanumerical.,City court case files normally have limited retention. These are simply a sampling of cases to illustrate the court's function.,,Public,
1630,District Court (Fourth District),Grand jury reports,1892-1894.,Alphanumerical.,,,,
1655,State Board of Land Commissioners,Check stubs,1898-1899.,Alphanumerical,,Permanent. Retain for 1 year(s),,
1632,District Court (Fourth District),Grand jury financial statements,1893.,Alphanumerical.,,,Public,
1635,District Court (Third District),Grand jury minute books,1878-1896.,Chronological by date.,"These handwritten\, bound volumes record grand jury inquiries into public offenses committed or triable in the Third Judicial District\, including indictments charging a person with a public offense presented to the court. (See ""Compiled Laws of Utah\, 1888\,"" vol. 2\, Criminal Procedure\, Title III\, Chapters 1-2\, pp. 680-685\, and Title IV\, Chapters 1-2\, pp.685-690.). Crimes under consideration for indictment include murder\, assault\, rape\, embezzlement \, polygamy\, fornication\, burglary\, larceny\, etc.",,Public,
1661,Salt Lake County (Utah). Building Inspection,Building plans,1959-,Alphanumerical,"These are the blueprints and specifications submitted by building contractors or government agencies applying for a building permit for the construction of government buildings. The specifications are compiled by the architect for use by the contractor to complete detail work providing type\, grade\, brand of materials to be used and general conditions which govern the methods to be employed. They also identify the temporary facilities\, job cleanup\, security\, time limits\, deadlines\, and responsibilities of the architect\, government agency and contractor. They are used for determining code compliance and the enforcement of building codes. They are usually arranged by permit number or address. Film holdings may also include residential and private commercial buildings with a limited retention.",Retain permanently,Public,
1674,American Revolution Bicentennial Commission of Utah,Center for performing arts policy statement,1976.,Alphanumerical.,This fiche has the 6 page Bicentennial Commission's policy statement for the creation of a new center for the performing arts.,,Public,
1810,San Juan County School District (Utah),Administrative services records,1948-1962.,Alphanumerical,,,,
1817,Weber School District (Utah),Administrative records,1869-1903; 1940-1969.,Alphanumerical,,,,1 microfilm reel
1848,Provo City School District (Utah),Teachers examining board record book,1896-1911.,Alphanumerical,,,,
1814,Uintah County School District (Utah),Administrative records,1941-1947.,Alphanumerical,,,,18 microfilm reels
1822,Murray City School District (Utah),Administrative records,1912-1951.,None,,,Public,
1808,North Sanpete County School District (Utah),Administrative records,1942-1951.,Alphanumerical.,Contains administrative records from the North Sanpete County School District.,,Public,
1837,Polio Planning Committee,Administrative records,1952-1953.,Alphanumerical,"These records were created to by the State Polio Prevention Committee and by the National Foundation for Infantile Paralysis to combat polio. These records were used by the State Polio Prevention Committee in order to develop and carry out a plan to prevent polio and improve polio treatment. These records contain documents from the State Polio Prevention Committee\, as well as documents from the National Foundation for Infantile Paralysis. The records include meeting minutes\, documents on state polio planning\, pamphlets and articles on polio control\, and medical forms.",,Public,
1847,Services for the Visually Handicapped,Bills register,1897-1900.,Alphanumerical,,,,
1840,Department of Cultural and Community Engagement. State Library Board,Correspondence,1912-1922.,Alphanumerical.,,,Public,
1862,Utah State University,Home Economics publications,1940-1969.,Alphanumerical,,Permanent. Retain until final action,,
1939,Veterans Training Program,Administrative files,1949-1959.,Alphanumerical,,,,
1971,State Board of Land Commissioners,Land surveys field notes,1869-1897.,Alphanumerical,"These are books of field surveyors notes from 1896-1897. One of them seems to be an index to other land records entitled ""Before the 1869 survey"" File numbers are referenced in each county for the years 1866-1869. It is stamped as being from the office of the State Land Board\, created after 1896.",,Public,
1994,State Land Board,School lands exchange lists,1936-1956.,Alphanumerical,,,,
1988,State Board of Land Commissioners,Federal land disposal correspondence,1896-1910.,Alphanumerical,,,Public,
2027,State Board of Land Commissioners,Water project loan application registers,1914-1918.,Alphanumerical,,,,
1969,Judicial Council. Board of Juvenile Court Judges. Juvenile Court (Second District),Case files,1909-,Chronological according to birth year,"These records support the agency's function to adjudicate matters that relate to abused and neglected dependent children\, and to administer appropriate sanctions on juveniles who commit felonies (Utah Code 78A-6-102 (2008)). These records detail interactions between the subjects\, families\, courts\, and other civil entities involved in tracking the behavior and well-being of all parties concerned. Information includes court decisions\, actions\, and evidence such as medical or psychological evaluations\, school records\, and community service documentation.",Retain for 28 year(s) after date of birth,Exempt,
1981,School and Institutional Trust Lands Administration,Coal land reports,1917-1929.,Alphanumerical,,Permanent. Retain for 1 year(s),,
1993,State Board of Land Commissioners,Land lease cash book,1913-1926.,Alphanumerical,,,,
1987,State Board of Land Commissioners,Land title investigation correspondence,1905-1908.,Alphanumerical,,,,
2041,State Land Board,Land dispute case file,1899-1988.,Alphanumerical,,,,
2058,State Board of Land Commissioners,University land sales in Cache County abstract book,1893-1899.,Alphanumerical,,,,
2087,State Board of Land Commissioners,Mortgages release registers,1914-1935.,Alphanumerical,,,,
2043,State Land Board,Land disputes hearing petitions,1897-1988.,Alphanumerical,,,,
2073,State Board of Land Commissioners,Hatchtown reservoir project account book,1905-1922.,Alphanumerical,,,,2 microfilm reels
2098,State Land Board,Purchase requisitions,1954-1956.,Alphanumerical,,Permanent. Retain for 1 year(s),,
2052,State Board of Land Commissioners,Collections account books,1897-1909.,Alphanumerical,,,,
2093,State Land Board,Daily business statements,1939-1956.,Alphanumerical,,,,
2115,State Land Board,Sale certificates index,undated.,alphabetical,The index records the name of the purchaser and the certificate number.,,Public,
2144,State Land Board,School land purchase applications,1896-1988.,Alphanumerical,"At statehood\, Utah was given sections of land by the federal government for school lands. The state then could sell those sections\, giving preference to any individual who had already settled and improved the land. These are applications from individuals to purchase school lands. They give the individual's name\, address\, citizenship status\, settlement history\, and description (both legal and physical) of the land.",,,
2066,State Board of Land Commissioners,Piute reservoir account books,1921-1931.,Alphanumerical,,,,
2123,Salt Lake County (Utah). County Commission,Payrolls and claims,1953-1956; 1971-1977.,Alphanumerical,,,,
2129,State Board of Land Commissioners,Irrigation contracts,1910-1920.,"Numerical by contract number, or if none, by corresponding preliminary application number.",These agreements reflect individual leases or purchases of water rights for an irrigation season from the State Land Board. The irrigation waters are coming primarily from the Hatchtown and Piute Reservoirs.,,Public,
834,Public Service Commission,Utility companies' ledgers,1922-1942.,Alphanumerical,"Business-related messages which provide unique information about agency functions\, policies\, procedures\, or programs. These records document the deliberations and decisions made regarding all agency interests\, and may originate on paper\, electronic mail\, or other media.",,Public,
904,Department of Human Services,District reports,1972-2009.,Alphanumerical,,Permanent. Retain for 1 year(s),,
919,Road Commission. Department of Highways,Administrative records,1916-1965.,Alphanumerical,"Annual reports and records created by agency administration to document the research\, creation and application of agency programs\, policies and procedures. May include correspondence\, policy and program case files\, and executive files documenting leadership roles and decision making processes.,Records created by agency administration to document the research\, creation and application of agency programs\, policies and procedures. May include correspondence\, policy and program case files\, and executive files documenting leadership roles and decision making processes.",,Public,
928,Road Commission,Payroll registers,1915-1972.,Alphabetical by county.,"The records from 1930-1972 contain display of earnings\, deductions\, taxes\, net income\, and warrant or direct deposit information. These documents are prepared and used for payroll disbursement.",,Private,
948,Millard County (Utah). County Recorder,Plat maps,ca. 1980.,"numerical by range, section, and township","These are plat maps showing ownership and property lines for the real estate within the county. The county recorder ""shall prepare and keep present-ownership maps and plats drawn to a convenient scale\, which shall at all times show the record owners of each tract of land in the county\, together with a description of the tract"" (UCA 17-21-21).",,Public,
940,Department of Transportation. Engineering & Operations. Operations. Motor Carriers. Port of Entry,Checking station daily reports,1937-,"Alphabetical by port, thereunder chronological.","These records document the daily cash flow of each port and are also used as balance sheets. Information includes name of port\, date\, how many permits were sold\, tax collected for fuel\, daily cash logs\, and the initials of the port employee accountable for the records.",Retain for 3 year(s),Public,
1009,State Insurance Fund,Expenditure vouchers,1970-1971.,Alphanumerical,,Permanent. Retain for 1 year(s),,
1019,Board of Supplies and Purchase,Purchase register,1928-1941.,Alphanumerical.,"Itemized lists of claims to be charged to agency appropriations were submitted to the Board of Supplies and Purchase for approval. Two different forms were used: Form F-2 and form F-2-B. Both are intermingled in two post binders. Both forms include the dates of the appropriation period\, the date of the claim\, the name of the department\, and the name of the department head at the top of the form. Summaries at the bottom of the page include total\, claims previously approved\, total claims to date\, appropriation\, credits\, and balance available. Distinct column headings for Form F-2 include: claim number; claimant; equipment; repairs; and permanent improvements. Distinct headings for Form F-2-B include: claim number; claimant; salaries\, wages\, and fees; office expenses; and travel. More specific categories appear,under each major heading on both forms. This majority of claims in this binder are from the Attorney General but a few from the Board of Parole are included. Correspondence regarding claims and other financial forms are also present.",,Public,
1035,Agency for Surplus Property,Cash disbursement ledgers,1962-1967.,Alphanumerical,,Permanent. Retain for 1 year(s),,
1044,Merit System Council,Personnel rules and regulations records,1940-1979.,Alphanumerical,"These are agency copies of personnel rules\, regulations and merit system description.",,Public,
1128,Alaska-Pacific-Yukon Exposition Commission,Letterbook,1909.,Alphanumerical.,"Correspondence documenting the administration and management of the Alaska-Pacific-Yukon Exposition\, its organization\, policies\, procedures and achievements.",,Public,0.50 cubic foot
1108,Health Planning Advisory Committee,Correspondence,1970-1975.,Alphanumerical,"Business-related correspondence which provide unique information about agency functions\, policies\, procedures\, or programs. These records document material discussions and decisions made regarding all agency interests\, and may originate on paper\, electronic mail\, or other media. This correspondence is filed separately from program case files\, and project files.",,Public,
1102,Department of Health,Little Hoover Commission study records,1965-1960.,Alphanumerical,,Permanent. Retain for 1 year(s),,
1152,Lewis and Clark Centennial Exposition Commission,Administrative records,1903-1906.,Alphanumerical.,"This series contains newspaper clippings\, resolutions\, correspondence\, proceedings\, and journals.",,Public,
1093,Division of Health,Health facilities construction project specifications,1950-1969.,Alphanumerical.,,,,
1206,Pony Express Centennial Commission,Administrative records,1959-1960.,Alphanumerical,"This series contains photographs\, minutes\, reports\, correspondence\, newspaper clippings\, news releases\, publications\, etc.",,Public,
1211,Canyonlands Commission,Final report,1962.,Alphanumerical,This report documents the actions of the Canyonlands Commission.,Permanent. Retain for 1 year(s),Public,
1253,Conservation and Research Foundation,Utah coals report,1939.,Chronological.,"The Utah Coals report is a series describing the research\, study and finding involved in finding the most efficient and socially useful method of utilizing the immense coal resources of the state.",,Public,
1289,Industrial Commission,Resolution records,1925-1942.,"Chronological, thereunder numerical by assigned number","Formal\, numbered resolutions made at hearings of the Industrial Commission. Includes parties or topic title\, text of resolution\, date\, and roll-call vote. Resolutions pertain to settling industrial injury claims\, investing monies for the insurance fund\, etc.",,Public,
1252,Interagency Statistics Committee,Newsletters,1969-1970.,Alphanumerical,,Permanent. Retain for 1 year(s),,
1479,Department of Human Services. Office of Liability Management,Welfare service programs brochures,undated.,Alphanumerical,,Retain permanently,,
625,Public Service Commission,Audit reports,1923-1943.,Alphanumerical,Report prepared by internal or external auditors as a result of a financial audit.,,Public,
692,Murray City School District (Utah),Monthly retirement report,1984-,"Numerical by location code, thereunder alphabetical by name.","This is a monthly computer report on information sent to the State Retirement Office. It is used to verify funds contributed to the State retirement system. It includes social security number\, members name\, monthly earnings\, earnings subject to retirement\, deductions from pay check\, contributions by employer for employee\, retirement deposits\, salary deferred stock fund\, salary deferred 401(k) fund\, and contribution of employer 401(k) fund.",Retain for 1 month(s),Private,
733,Public Service Commission,Railroad accident reports,1950-1957.,Chronological by year.,"These documents are railroad accident reports submitted by companies to the Public Service Commission. The information included in these documents is names\, event descriptions\, involved parties\, number of incidents\, location information\, descriptions of injuries\, and estimates of monetary damage to property.",,Public,
707,Murray City School District (Utah),Fixed asset report,1985-,None.,"This is a computer report on all district fixed assets (equipment\, buildings\, and sites). Two reports are printed. One is a mid-year report which is distributed to all school principals. The other report is a year-end report. The both reports includes asset description\, cost\, serial number\, model\, manufacturer\, reference number\, quantity\, year and month purchased\, and location (room\, building\, and site).",Retain for 4 year(s),Private,
770,Trade Commission,Correspondence,1965-1983.,Alphanumerical.,"Correspondence documents the administration or management of the Trade Commission\, office organization\, its policies\, procedures and achievements.",,Public,
795,State Building Board,Capitol facilities survey data,1934-1942.,Alphanumerical.,These are surveys done for the capitol. They are used to update facilities.,Permanent. Retain until administrative need ends,Public,
698,Public Service Commission,Investigation and suspension docket files,1918-,Alphanumerical.,"Records relating to investigations of various utilities operating in Utah. Individual files may contain such documents as: complaints\, findings\, orders\, printed reports of proceedings\, exhibit documents\, objections\, notes\, and correspondence between the commission and utilities.",Permanent. Retain until administrative need ends,Public,
716,Public Service Commission,Mountain Fuel Supply Company cost study/case data,ca. 1946.,Alphanumerical,"These documents are case related. The documents consist of soft bound volumes of reports containing applications\, land use agreements\, land sale contracts and agreements\, and company financial reports.",,Public,
747,Public Service Commission,ICC Wycoff case file,1952-,Alphanumerical,,Permanent. Retain until administrative need ends,,
703,Murray City School District (Utah),Accounts payable report,1875-,Numerical by check or purchase order number.,"This report lists the payment of district bills. It is used for accounting and auditing purposes. The report includes the check or purchase order number\, date\, vendor number\, item description\, date of purchase order\, invoice number\, fund code\, location number\, program code\, date of purchase order\, amount of invoice and discount and amount. In 1971\, the report was computerized and in 1978 the report was placed on Computer Output Microfiche. It is printed three times per month.",Retain for 7 year(s),Private,
723,Public Utilities Commission,Grade crossing permits case files,1919-1933.,Alphanumerical,"This series contains case files with information pertaining to grade crossing permit applications\, blueprints\, correspondence\, and permits.",,Public,
783,Public Service Commission,Transaction log,1970-1972.,Alphanumerical,"Business-related messages which provide unique information about agency functions\, policies\, procedures\, or programs. These records document the deliberations and decisions made regarding all agency interests\, and may originate on paper\, electronic mail\, or other media.",,Public,
833,Division of Corrections,Financial records,1958-1975.,Alphanumerical.,"These financial records contain budget requests for farm equipment\, appropriations and contracts for irrigation. Included is correspondence between Governor Lee and the Board of Corrections\, notes and drafts\, the personnel files and Oath of Office for Leslie D. Burbidge\, hog shelter designs and receipts. The transfer of three prisoner to the California Folson State Prison also has some information here.",,Public,
802,Territorial Penitentiary,Inmate roster,1885-1886.,Alphanumerical.,"Lists inmate name\, number\, cell location\, custody level (e._g._ minimum\, maximum) \, and assignment.",Permanent. Retain for 1 year(s),Public,
828,Dept. of Adult Parole and Adult Probation,Extradition records,1940-1963.,None.,"This series contains extradition records for individuals who have committed crimes in Utah but are living in another state. Extradition orders are signed by Governors Blood\, Maw\, Lee\, and Clyde. Some are also signed by other officials. Information includes correspondence\, fugitive warrants\, extradition waivers\, court documents\, autopsy reports\, and other related records.",,Public,
792,Department of Social Services. Office of Community Operations. District One,Administrative minutes,1940-1989.,Chronological.,"This is a record of meetings at the Brigham City Social Service district office. This series includes issues discussed at staff meetings\, decisions made at board/committee meetings and policy changes made by the administrative office.",Permanent. Retain for 1 year(s),Public,
818,Department of Corrections. Division of Prison Operations,Execution files,1973-,Alphabetical by name of executed inmate.,"These records are a documented history of executions at the prison. They include such items as news clippings\, administrative memos\, execution minutes\, and inmate correspondence.",Permanent. Retain for 5 year(s),Public,
942,Road Commission,Road construction project record,1952.,,Road construction project record for 1952.,,Public,
944,Department of Corrections. Division of Prison Operations,Inmate classification files,1987-,Alphabetical by inmate name.,"These are records of inmate classification. When an inmate comes to the prison he goes through R & O (reception and orientation) and\, after evaluation during this period\, is assigned a classification. This determines where the inmate will be housed. His first evaluation comes after 1 year. Then he is evaluated every 9 months\, then\, depending on his targeted parole date\, every 6 months\, then 3\, then once per month on his last 3 months before parole. There are five levels of classification. They are based on personality\, psychological evaluation\, temperament\, and so forth. The classifications can change or be challenged. These files reflect this process. The file includes criminal history checklist\, life history form\, AIMS (Adult Internal,Management System) form\, and may contain a number of reassessment forms.",Retain for 2 year(s),Protected,
1005,State Insurance Fund,Personal injury claims case files,1939-1980.,Alphanumerical.,"These files document an employee's injury/ies\, eligibility for workmen's compensation benefits\, and any further legal or medical actions. Information includes employers' first reports of injuries\, physicians' medical and surgical reports\, medical correspondence and bills\, insurance documents\, and legal forms needing responses. Files may also include silicosis reports\, X-rays\, psychiatric reports\, correspondence from relatives\, divorce decrees\, adoption papers\, savings account information\, assets of applicants and family members\, bankruptcy reports\, and commission orders.,Records include forms\, first report of injury\, reports\, correspondence\, and related medical and investigative records regarding on-the-job injuries\, whether or not a claim for compensation was made. See Utah Code 34A-2 for Worker's Compensation Act.",Retain for 75 year(s),Private,
1033,Utah State Tax Commission. Auditing Division,Federal audit files,1972-,Alphabetical by taxpayer's name.,"These files contain federal tax audit report findings and verification of the state tax audits and assessments commenced after the federal government audit has been completed. Includes Internal Revenue Service audit reports\, copies of the federal audit and federal tax returns\, copies of the state tax returns\, state audit papers\, correspondence\, adjustments forms\, tax assessments\, and working papers\, taxpayers name\, address\, social security number\, income\, employer\, legal and collection data.",Retain for 10 year(s),Protected,
1043,Merit System Council,State agency budget records,1957-1965.,Alphanumerical,,,,
933,Road Commission,Correspondence,1900-1982.,Alphanumerical,"Correspondence documents the administration or management of the State Road Commission\, office organization\, its policies\, procedures and achievements.",,Public,585 microfilm reels
1036,Bureau of Surplus Property,Administrative records,1956-1959.,Alphanumerical,,,,
1032,Department of Corrections. Inmate Administration Bureau,Inmate count register,i 1937-2014.,Chronological,"This record is a bound book created by the records office to keep count of prisoners being committed to and released from the prison. The register includes inmate name\, type of commitment\, and daily totals of prisoners brought in and released.",Retain permanently,Public,
1041,Merit System Council,Social Security quarterly reports,1967-1975.,Alphanumerical,,Permanent. Retain for 1 year(s),,
1012,Department of Corrections. Division of Prison Operations,Civil and criminal process log,1987-,"Chronological, thereunder by alphabetical inmate name","This log documents an inmate's civil/criminal process. Includes the name of inmate\, inmate number\, housing location\, date\, and description of process.",Retain for 1 year(s) after final action,Public,
1094,Division of Vital Statistics,Migrant youth health records,1958-1962.,Alphanumerical,,,Private,
1097,Division of Vital Statistics,Subject files,1950-1965.,Alphanumerical.,"These records are studies\, case files\, publications\, correspondence\, news releases\, and other records related to diseases in Utah. Included are poliomyelitis surveillance case files\, vaccination studies\, Western Inter-Mountain Migrant Health Program records and subject files about various health risks such as hepatitis\, diptheria\, stroke\, and tobacco.",,Private,
1122,Department of Community Affairs,Title VIII records,1972-1976.,Alphanumerical,"These are records related to Title VIII. Included are general ledgers\, contracts\, budget records\, reports and programs from conferences and seminars. A contract and amendments between the Intergovernmental Personnel Agency under the Department of Community Affairs and the Utah Association of Counties is included.",,Public,
1100,Children's Hospital for Crippling Diseases,Correspondence,1950-1951.,Alphanumerical.,"Correspondence documents the administration or management of the Children's Hospital\, office organization\, it's policies\, procedures and achievements.",,Public,
1110,Division of Medical Care and Facilities,Hospital survey records,1950-1969.,Alphanumerical,,Permanent. Retain for 1 year(s),,
1140,Weber County Soil Conservation District (Utah),Ballot cards,undated,None,"These are packets of official ballots of municipal elections cast by voters. ""Each election officer shall preserve ballots for 22 months after the election or until the time has expired during which the ballots could be used in an election contest"" (UCA 20A-4-202(2)(a) (2007)). If the election is not contested\, ""after that time\, destroy them without opening or examining them"" (UCA 20A-4-202(2)(d) (2007)).",Retain for 22 month(s),Exempt,
1153,Louisiana Purchase Exposition Commission,Administrative records,1903-1905.,Alphanumerical.,Includes oversized award certificates (3) and medals.,,Public,
1186,Department of Publicity and Industrial Development,Military mapping and state resources survey data,1917-1948.,Alphanumerical,"Cartographic records which contain the officially designated record copy of maps created by an agency. These records document unique cartographic information about the state of Utah. They may include maps\, charts\, aerial photographs\, globes\, models\, and raised relief maps these are a graphic representation of the earth?s surface drawn to scale.",,Public,
1241,Department of Health. Human Resource Management and Employee Development,Local Health Department's terminated personnel case files,1977-2014.,Alphanumerical,"This records the work history of previous employees of the various local health departments. It includes copies of Notice to Merit System of Personnel Action and letters of resignation. Other information includes whether the employee worked for public health\, mental health\, or other\, the employee's name\, social security number\, and current job title\, status\, salary\, grade and step and his/her new job title\, status\, salary\, or grade and step\, the proposed personnel action\, the reason for the action\, the date of the action\, the date the employee terminated employment with the state and the reason for leaving.",Retain for 56 year(s),Private,
1288,Industrial Commission,Motion records,1917-1944.,Chronological,"Formal motions made at meetings of the Industrial Commission. Motions pertain to industrial injury claims\, issuance of certificates of authority (for self-insurance)\, purchase requisitions\, adoption of Commission regulations\, etc. Includes parties or topic title\, copy of motion\, date\, and roll call vote.",,Public,
2804,Department of Public Welfare,Marriage counselors statistical reports,1957-1959.,Alphanumerical,,,Public,
2843,Summit County (Utah). County Hospital,Financial records,1974.,none,"Ambulance services ledger sheets\, hospital line item budgets\, medicare income ledger sheets\, insurance information\, expense reports\, cost reports\, medicare correspondence\, housekeeping inventories\, and audit reports.",Permanent. Retain for 1 year(s),Public,
2890,Sevier County (Utah). County Recorder,Miscellaneous index,1984-,"Chronological, thereunder alphabetical by name","These are copies of recorded instruments of ""a miscellaneous character not otherwise provided for"" (UCA 17-21-6(9) (1990)). The index contains the date of instrument\, date of filing\, entry number\, book and page\, type of instrument\, from\, to\, and remarks.",Retain permanently,Public,
2866,Sevier County (Utah). County Recorder,Water deeds index,1984-,"Chronological, thereunder alphabetical by name.","These records index the official records of recorded water claims. The alphabetical index includes name\, entry number\, book and page recorded\, and type of instrument.",Retain permanently,Public,
2837,Sevier County (Utah). County Recorder,Mortgagor/mortgagee indexes,1900-,"Chronological, thereunder alphabetical by name of mortgagor or mortgagee","These are legal instruments recorded by the county recorder concerning all ""mortgages\, deeds of trust\, liens\, and all other instruments in the nature of an encumbrance upon real estate"" (UCA 17-21-6(4\,5) (1990). There are two alphabetical indexes concerning mortgagors and mortgagees. In some counties mortgage records are compiled separately\, while in other counties they are part of the ""Official records.""",Permanent. Retain until administrative need ends,Public,
2841,Department of Public Welfare,State hospital expenditures statements,1923-1967.,Alphanumerical,,,Exempt,
2893,Utah. Banking Dept.,Financial institutions statistical data,1943-1967.,Chronological by bank review date.,"This series contains asset and liability statements for state and national banks in Utah. Information includes bank commissioner's names; statement dates; bank names; locations; and summary information for bank assets\, liabilities\, capital accounts\, mergers\, and deposits.",,,
2901,Sevier County (Utah). County Recorder,Internal revenue lien filings and releases,1984-,Numerical by entry number,"These are notices of liens against persons for delinquent income tax under the Internal Revenue Code and filed with the county recorder ""of the county within which any property subject to such lien is situated"" (UCA 38-6-1 (1990)). ""The certificate of discharge of any tax lien issued by the collector of internal revenue\, or other proper officer\, is filed in the office of the county recorder where the notice of lien is filed"" (UCA 38-6-3_(1990)). The index contains name and residence of taxpayer named in the notice\, collector's serial number\, date and hour of filing\, the amount of lien with interest\, penalties\, and costs\, and date of release of lien (UCA 38-6-2 (1990)). The county recorder is also required to index the certificate of discharge (UCA 38-6-3 (1991)).",Retain permanently,Public,
2913,Utah. Banking Dept.,Midvale State Bank records,1928-1941.,Alphanumerical,"These records include ledgers\, records of drafts\, advice of charge ledgers\, dividend registers\, minute books\, reconcilement registers\, court proceedings\, stock ledgers\, surety bonds\, cash items charged off by the State Auditor\, claims\, statements\, liability ledger\, savings account ledger\, and loans and discount ledger.",Permanent. Retain until final action,Public,
2895,Banking Commission,Letterbooks,1912-1913.,Chronological by date of letter.,"This series contains correspondence from the Bank Commissioner of the State of Utah to various banks requesting completion of forms describing each bank's current condition. Information includes correspondence with banks requesting compliance and additional correspondence acknowledging the receipt of checks\, reports\, and completed forms.",,Public,
2917,Division of Medical Care and Facilities,Hospital survey case files,1972-1974.,Alphanumerical,,,,
2921,Department of Human Services,Medicaid program manuals,1975-2009.,Alphanumerical,Medicaid information about the operation of the medicaid program.,,Public,
2938,Department of Social Services. Division of Family Services.,Juvenile group homes licensing case files,1967-1973.,Alphanumerical,Juvenile group homes applications and licensing files.,,Protected,
2900,Utah. Banking Dept.,Jordan Valley Bank records,1926-1937.,Alphanumerical,"These records include claims ledgers\, dividend registers\, checking account sheets\, and canceled checks.",Permanent. Retain until final action,Public,
2966,Department of Transportation. Division of Aeronautics,Civil Aeronautics Commission air service investigation dockets case files,1940-1968.,Alphanumerical,,,,
2982,Utah. State Aeronautics Commission,Audit records,1939-1964.,Alphanumerical.,Report prepared by internal or external auditors as a result of a financial audit.,Permanent. Retain for 1 year(s),Public,
2967,Tooele County School District (Utah),General journal report,1984-,Numerical by journal number,"This monthly computer report is a register of journal entries detailing accounts to be charged and credited. It is used to make adjustments and corrections to accounting records. The report includes account number\, amount debited\, amount credited\, account description\, and reason for journal entry.",Retain for 4 year(s),Public,
3014,Utah State Retirement Office,University of Utah insurance cards,1966-1974.,Alphanumerical,These are records of life insurance enrollment for university employees. Information on the cards includes employee's name and personal information as well as beneficiary and payroll deduction information.,,,
2970,Department of Transportation. Division of Aeronautics,Administrative records,1948-1974.,Alphanumerical,,,,
3052,University of Utah (Utah),Extension division publications,1937-1967.,Alphanumerical,,Permanent. Retain until final action,,
3079,Department of Development Services. Industrial Promotion Division,Civil aeronautics air service route records,1966.,Alphanumerical.,"This schedule details the application of Bonanza Airlines to add flight schedules from Cedar City to Las Vegas\, Phoenix and Los Angeles. Included are correspondence\, petitions and statements to the Aviation Subcommittee\, Congressmen and related records.",,Public,
3038,University of Utah (Utah),Reports,1905-1966.,Alphanumerical,,Permanent. Retain until final action,,
3049,University of Utah (Utah),Doctoral dissertations abstracts,1947-1963.,Alphanumerical,,Permanent. Retain until final action,,
3060,Department of Community Affairs,Executive correspondence,i 1965-1971.,Alphanumerical.,"Business-related messages which provide unique information about agency functions\, policies\, procedures\, or programs. These records document the deliberations and decisions made regarding all agency interests\, and may originate on paper\, electronic mail\, or other media.",,Public,
3067,Tooele County School District (Utah),Transaction summary report,1984-,"Chronological, thereunder numerical by code","This monthly computer report lists all the district's financial transactions. It provides year-to-date detail information for all individual postings for the general ledger. It includes date\, item description\, transaction type\, posting date\, purchase order or receipt number\, check number\, encumbrance\, debit or credit\, account balance\, and vendor.",Retain for 4 year(s),Public,
3115,Department of Development Services,Administrative records,1967-1976.,None,"This series contains a variety of records from the Utah Agencies. The Utah Agencies was created by Articles of Association in 1969 as an association of the State of Utah (Board of Industrial Development)\, Salt Lake City\, the Salt Lake City Area Chamber of Commerce\, and Pro-Utah\, Inc. The purpose of the Utah Agencies was to promote improved air transportation to Utah and to encourage economic development in the state. Records in the series include the Articles of Association of the Utah Agencies\, member appointments\, budget documents\, airline information\, and promotional event information. The series also contains a variety of correspondence related to economic development. This series should probably be processed in conjunction with other series from this agency\, since this and the other series are not well-organized and there may be some over-lap in the records.",,Public,
3218,District Court (Third District),Execution docket,1876-1880.,Alphanumerical.,"Records date of issue\, file number\, title of case\, number of days to run\, amount returning to clerk\, date of payment\, remarks\, and amount paid.",,Public,
3132,Children's Service Society of Utah,Annual reports,1957-,Alphanumerical,,Retain permanently,,
3244,Utah Juvenile Court and Probation Commission,Probation and parole record,1962-1967.,Alphanumerical.,"List of juveniles received on parole or probation. Gives number\, name\, offence\, committed date\, poroled/released date\, and county. Also lists reinstatements and revocations.",,Exempt,
3328,Department of Transportation. Engineering & Operations. Project Development. Structures,Current structure projects files,i 1980-,Numerical by project number,"These files document the current status of each structure under construction. They are a compilation of everything that comes from other divisions regarding a project. When the division of Construction notifies Structures that a project is completed\, these records are purged. The files include reduced plans\, blue books of specifications\, correspondence\, and related material.",Permanent. Retain until administrative need ends,,2 microfilm reels
3371,Youth Development Center,Inmate case files,1889-1983.,"by gender, thereunder numerically by case number","These files document juveniles sent to the Utah State Industrial school from 1928-1972. This facility is also known as the Reform School. It was incorporated into the Department of Human Services\, Division of Youth Corrections in 1973. These case files are accessed through a comprehensive index card system. The index cards are separated by gender. Information includes\, age\, birthdate\, criminal information\, admittance and release dates\, psychological and psychiatric information\, and medical information. Permission to reference these case files must be obtained from the Division of Youth Corrections\, Mill Creek Youth Center\, 790 West 12th Street\, Ogden\, Utah (334-0210).",,Private,189 microfilm reels
3322,Department of Transportation. Office of Planning and Programming,Project programming and funding case files,2013.,Alphanumerical by project number,"These case files document the programming and funding process for Right of Way\, preliminary engineering\, and construction of roads and highways. Information includes programmed amounts for projects\, expenditure amounts for highway construction\, and authorization for funding and programming. The files do not include drawings or maps.",Permanent. Retain for 15 year(s),Public,
3325,Department of Transportation. Planning & Investment. Technology & Innovation. Maintenance and Facility Management Division,Heavy equipment operators' certification files,i 1978-,Alphanumerical.,"These files of heavy equipment operators\, required by Highway Operations Specialists in all six districts and the department state shops\, document eligibility and qualification of operators using heavy equipment to carry out the functions of UDOT. Includes types of equipment used and for which an employee is certified to use\, driver's license number\, ethnic group\, job position information (grade/step\, etc.)\, medical information\, name\, occupation\, physical characteristics\, physical disabilities\, social security number\, and dates of certification.",Retain for 30 year(s) after separation,Private,
3411,Salt Lake City (Utah). Department of Public Works. Division of Engineering,Address file,1857-,Alphanumerical by address,"This card index is arranged by address and provides a listing of information taken from the House Number Certificates. They are used for reference purposes and document all official city addresses. They include: permit number\, location (address)\, name of owner\, date of permit\, lots\, block\, plat\, sudivision\, section\, location of doorway\, and remarks. Currently this information is being automated. The computer system will be backed up daily\, weekly\, and monthly.",Retain permanently,,
3422,Salt Lake City (Utah). Department of Public Works. Division of Engineering,Survey drawings record,1985-,Numerical by account number,"These are drawings of new surveys and resurveys of parcels of property containing horizontal control monuments. They are computed on a state plane grid coordinate and are used as a reference for measurements and deeds research. They include monuments\, state plane grid coordinates\, surveyor's notes\, scale\, legend\, and north point.",Retain permanently,Public,
3424,Salt Lake City (Utah). Department of Public Works. Division of Engineering,Test reports,1968-,Alphabetical by plant name,"These reports contain the results of sieve analysis and nuclear density tests on asphalt\, road base concrete\, and soils. They are used for conformance of specifications for approval of variousmaterials used on city construction projects. Reports are also used for reference on future city project work. Reports include: date\, type of material\, weight of material\, amount of tests performed\, and results of tests (sieve analysis results\, percent of compaction\, and cylinder compressive tests).",Retain until end of project or program,,
3410,Salt Lake City (Utah). Department of Public Works. Division of Engineering,House number certificates,1900-,Numerical by permit number,"These certificates are required to obtain a building permit. They verify a specific lot has an official address recorded with the city. This information is then transferred to an index for easier access. They include: permit number\, location (address)\, name of owner\, date of permit\, lots\, block\, subdivision\, section\, location of doorway\, and remarks.",Retain for 2 year(s),,
3423,Salt Lake City (Utah). Department of Public Works. Division of Engineering,Survey field notes,1890-,Alphanumerical,"These books contain the original field notes of survey parties' daily survey measurements. The notes are a constant source of information for design surveys\, civic improvement\, benchmarks\, elevations\, property surveys\, and for updating measurements and information on atlas plats. They include survey measurements\, elevations\, and grade with some sketches of the area.",Retain permanently,Public,
3408,Salt Lake City (Utah). Department of Public Works. Division of Engineering,Official city maps,1985-,Alphanumerical,"This is a collection of current official city maps showing he general layout of the city. The collection is updated as city ordinances require. They include: city boundaries\, streets\, parks\, city and state buildings\, golf courses\, railroads\, and all areas incorporated by Salt Lake City.",Retain permanently,,
3418,Salt Lake City (Utah). Department of Public Works. Division of Engineering,Drainage complaint case files,1980-,Alphanumerical,"These files document complaints received and how they were responded to by the department (e.g.\, streets\, sanitation\, traffic signals). They include name and address of complainant\, date received\, description of problem\, and action taken.",Retain for 2 year(s) after resolution of issue,Public,
3427,Salt Lake City (Utah). Department of Public Works. Division of Engineering,Project files,i 1880-,Numerical by category number,"These project files are maintained by the Engineering Division and are used for budget planning and litigation research. They include: correspondence\, bids\, agreements\, engineer's personnel notes\, guarantees and warranties\, testing reports\, reports (daily\, monthly\, weekly)\, and permits to work in the public way for city projects such as storm drains\, curb and gutter\, sidewalk paving extensions\, street construction\, or repairs or additions to city owned buildings.",Retain permanently,,
1995,State Board of Land Commissioners,Land ownership hearings transcripts,1896-1906.,Alphanumerical,,,,
2007,State Board of Land Commissioners,Water contract sales register,1915-1927.,Alphanumerical,,,,
2022,State Land Board,Land use agreement,1897-1988.,Alphanumerical,,Permanent. Retain for 1 year(s),,
1984,Department of Human Services. Board of Substance Abuse,Curriculum materials,i 1957-1960.,Alphanumerical.,This series contains medical seminar reports and Utah School of Alcohol Studies reports.,,Public,
1953,Granite School District (Utah),Monroe junior high student report cards,1918-1946.,Alphabetical by student surname.,"Cards from Monroe Junior High giving the student's name\, address\, date of birth\, subjects taken\, and grades for the year involved. The records cover a period for which there are few records documenting the changing nature of Utah's Education system. They serve as a sample documenting students from a certain area and social class in Salt Lake City's developing suburbs.",,Private,
1964,Granite School District (Utah),Grading sheets,1960-1970.,Alphanumerical,,Permanent. Retain for 1 year(s),,
2019,State Board of Land Commissioners,Crop mortgages release notifications,1920-1935.,Alphanumerical,,Permanent. Retain for 1 year(s),,
2029,State Board of Land Commissioners,Water rights applications,1910-1927.,Alphanumerical,,,,
2020,State Board of Land Commissioners,Bond invoice receipt books,1933-1941.,Alphanumerical,,,,
2053,State Board of Land Commissioners,Requisitions register,1897-1940.,Alphanumerical,,,,
2086,State Board of Land Commissioners,Investment registers,1891-1912; 1908-1922.,Alphanumerical,"Holdings: Books A\, B\, and C (1891-1912). Information is recorded under the following column headings: securities\, date\, percent\, amount of principal\, when due\, when paid\, amount of interest\, when due\, when paid\, fund invested\, date purchased\, amount paid for principal\, amount paid for accrued interest\, amount paid for premium\, date repaid\, amount of accrued interest repaid\, and remarks.",,Public,
1990,State Board of Land Commissioners,Correspondence sent,1911-1928.,Alphanumerical.,These are books of correspondence requesting land. Each book has an index of names and the page of correspondence. These records are used to track land ownership.,,Public,
2003,State Board of Land Commissioners,Water project loan register,1910-1921.,Alphanumerical,,Permanent. Retain for 1 year(s),,
2028,State Board of Land Commissioners,Public land selection and purchase applications,1887-1909.,Alphanumerical,"Private individuals applied to the Land Board for specific tracts of land. The Land Board in turn secured the approval of the United States government (all lands were federal land initially after being acquired from Mexico in 1848) to transfer to Utah\, the lands selected. These are applications from individuals asking the Land Board to select specific tracts which the individual\, once Utah got the land\, wanted to buy from the territory/state. The applications include the individual's name and address plus a thorough description of the land covering legal location\, vegetation\, soil\, proposed use\, etc.",,Public,
2039,State Land Board,Land purchase and transfer case files,1896-1959.,Alphanumerical,,Permanent. Retain for 1 year(s),,
2031,Utah. Department of Social Services,Social service district program evaluation reports,1973-1976.,Alphabetical by facility,"These are audit reports of health care facilities. They include working files as well\, which describe the facilities and financial expenditures.",,,
2072,School and Institutional Trust Lands Administration,Claims register,1942-1948.,Alphanumerical,,,,
2088,State Board of Land Commissioners,Land certificate and patent assessor lists,1908-1920.,Alphanumerical,"Lists land sales for county assessors. Gives purchasers\, land description\, and price for lands sold by the state in each county. Complies with sections 2554 and 2516 of the 1909 Revised Statutes of Utah.",,Public,3 microfilm reels
2096,State Board of Land Commissioners,Mineral lease defaults registers,1919-1942.,Alphanumerical,,,,
2044,State Board of Land Commissioners,City and county appraisers oath of office,1896-1897.,Alphanumerical,,,,
2097,State Board of Land Commissioners,Public land lease application case files,1952-1953.,Alphanumerical,,,,
2110,State Board of Land Commissioners,Federal national forest laws and proclamations,1900-1925.,Alphanumerical,,Permanent. Retain for 1 year(s),,
2126,State Board of Land Commissioners,Land status and leasing administrative records,1896-1935.,Alphanumerical,,,Public,
2035,State Board of Land Commissioners,Loan receipts account book,1922-1924.,Alphanumerical,,,,
2047,State Board of Land Commissioners,Land selection cases exhibits,1897-1923.,Alphanumerical,,,,
2065,State Board of Land Commissioners,Bonds investment record books,1896-1939.,Alphanumerical,,,,
2085,State Board of Land Commissioners,Collection reports,1909-1920.,Alphanumerical,,Permanent. Retain for 1 year(s),,
2103,State Board of Land Commissioners,Land sale receipt cash books,1908-1920.,Alphanumerical,"Receipts\, Land Sales\, Principal\, Interest and Rental. Includes various funds: agriculture college\, deaf and dumb asylum\, public buildings\, school fund\, etc.",,Public,
2131,State Board of Land Commissioners,Indemnity school lists,1906-1934.,Alphanumerical,This series contains records documenting land indemnity issues between public schools and the state land board.,,Public,
2095,State Board of Land Commissioners,Public land lease registers,1898-1911.,Alphanumerical,,,,
2149,State Board of Land Commissioners,Litigation records,1920-1939.,Alphanumerical.,"Copies of correspondence\, court documents\, transcripts\, etc. in cases involving the United States\, the state of Utah\, and individuals. Most relate to sub-surface mineral rights\, some pertains to Colorado River water.",,Public,
2125,Public Welfare Commission,Administrative records,1962-1963.,Alphanumerical,,,,
2128,State Board of Land Commissioners,Land status and leasing correspondence,1920-1929.,Alphanumerical,,,,
2320,Public Service Commission,Mountain States Telephone and Telegraph cases exhibits,1937-1944.,Numerical by case number.,"These records consist of working papers\, accounting ledgers\, balance sheets\, dividend reports\, and asset reports used in formal Public Service Commission hearings.",,Public,
2371,Department of Human Services,Volunteer's job descriptions guide,1983-2009.,Alphanumerical,,Permanent. Retain for 1 year(s),,
2347,Utah State Tax Commission. Accounting Section,Office supply requisitions,1957-,Alphanumerical,A requisition for office supplies.,Retain for 3 year(s),Public,
2315,Utah State Tax Commission. Property Tax Division,Grazing tax assessments register of state owned land,1941.,"Alphabetical by county, thereunder by company or individual's name.","This register lists individuals who have leased/patented land from the federal and/or state government\, for the purpose of grazing live stock. Also includes the assessment for the leased/patented land for the privilege of using the state land. They contain the county name\, number of acres\, number of head grazing\, owners name\, assessment\, valuation\, and tax amount. The Tax Commission is no longer conducting assessments of state land\, the Department of Natural Resources is handling these assessments.",,Public,
2393,Agricultural College of Utah,Utah state farmer's institute newsletters,1904-1910.,Alphanumerical,,Permanent. Retain until final action,,
2413,Utah State Tax Commission. Administration Division,City and county bonded indebtedness schedules,1935-1956.,Alphanumerical,,,,
2531,Public Service Commission,Special permission cases correspondence,1952-1953.,Alphanumerical,"Business-related messages which provide unique information about agency functions\, policies\, procedures\, or programs. These records document the deliberations and decisions made regarding all agency interests\, and may originate on paper\, electronic mail\, or other media.",Permanent. Retain for 1 year(s),Public,
2524,Utah State University,Budget requests,1961-1964.,Alphanumerical,,Permanent. Retain until final action,,
2540,Tuberculosis Hospital,Administrative records,1950-1966.,Alphanumerical,,,,
2525,Utah State University,General survey of administration,1939-1959.,Alphanumerical,,Permanent. Retain until final action,,
2574,Department of Public Welfare,Fair hearing case files,1948-1966.,Alphanumerical,"Hearings regarding welfare and other entitlement claims. Information includes notice of hearings\, findings of fact\, transcripts of the hearing\, correspondence\, etc.",,Public,1.00 cubic foot
2623,Tuberculosis Hospital,Indigent patient ledgers,1965-1966.,Alphanumerical.,,Permanent. Retain for 1 year(s),,
2631,Public Welfare Commission,Correspondence,1965-2015.,Alphanumerical.,,,,
2630,Department of Health and Human Services. Division of Child and Family Services,Foster care statistical reports,1950-,Alphanumerical.,This report accounts for the number of children placed in foster care families during the year.,Permanent. Retain until administrative need ends,Public,
2657,Department of Public Welfare,Old age assistance applications,1961-1962.,Alphanumerical,,Permanent. Retain for 1 year(s),,
2678,Utah. Department of Social Services,Developmental disabilities program records,1969-1972.,Alphanumerical,,Permanent. Retain for 1 year(s),,
2699,Public Welfare Commission,Adoption studies statistical records,1959-1962.,Alphanumerical,,Permanent. Retain for 1 year(s),,
2695,Division of Children's Services,Statistical reports,1962-1965.,Alphanumerical,,,,
2728,Division of Children's Services,Nursery and day care center records,1955-1965.,Alphanumerical,,Permanent. Retain for 1 year(s),,
2724,Department of Public Welfare,County field reports and complaint records,1934-1945.,Alphanumerical,,Permanent. Retain for 1 year(s),,
2777,Utah. Department of Social Services,Administrative Services Bureau correspondence,1975-1978.,Alphanumerical.,"These are audit reports\, correspondence\, and memorandums from various directors. Data exchange agreements\, plans\, and minutes are included.",,Public,
2761,Department of Public Welfare,Food commodities program records,1957-1958.,Alphanumerical,,Permanent. Retain for 1 year(s),,
1997,State Board of Land Commissioners,Land title assumption publication notices,1911-1929.,Alphanumerical,,,,
2012,State Board of Land Commissioners,Journal vouchers account book,1920-1946.,Alphanumerical,,Permanent. Retain for 1 year(s),,
2000,State Board of Land Commissioners,Tax warrant investment ledger,1907-1918.,Alphanumerical,"This ledger records from tax warrants for Salt Lake\, Weber\, and Utah county towns and school districts. Columns record from whom bought\, date\, percent interest to and after maturity\, and principal and interest installments paid.",,Public,
2036,State Land Board,Plat measurement register,undated.,Alphanumerical,,,,
2045,State Board of Land Commissioners,Legal briefs,1910-1929.,Alphanumerical,"This series contains published copies of congressional hearings reports\, United State Supreme Court cases and other legal documents related to the Land Board. Box labeled as ""Briefs of cases involving Land Board.""",,Public,
2033,State Board of Land Commissioners,Land purchase applications relinquishment register,1905-1906.,Alphanumerical,,,,
2062,State Board of Land Commissioners,State owned farms account books,1918-1939.,Alphanumeric,"Three volumes (post ledgers) were accessioned in November 1992. Recorded information includes name\, address\, county\, fund name\, loan number\, acres\, water\, sheriff's sale\, sheriff's deed\, quit claim deed\, sold to\, address\, sale price\, sale date\, and cancelled. Additional information is recorded under the following column headings: date\, abstracts attorney fees publishing\, improvements\, insurance\, iscellaneous\, original loan\, water assessments\, taxes\, payments received\, and balance.",,Public,
2090,State Board of Land Commissioners,Audit record books,1893-1920.,Alphanumerical,Holdings: Volumes 1-6.,,Public,
2067,Department of Corrections. Uinta Correctional Facility,Uintah monthly reports,1988-2014.,Chronological,"These reports are produced by the staff at the facility and are a summary of the unit's activities. They are used to inform management and to compile annual reports. The report includes number of interstate transfers\, parole violators\, escapee returns\, county jail returns\, new committments\, halfway house returns\, number of old numbers (returnees)\, number of new committments\, number of women\, number of 90 day committals\, number of temporaries/stays\, total intake\, and intake total for the unit broken down day by day for the month.",Permanent. Retain for 1 year(s),Public,
2091,State Land Board,Audited treasurer's receipts,1923-1964.,Alphanumerical,Agency copy of Land board funds deposited with the state treasurer. Books have been audited.,Permanent. Retain for 1 year(s),Public,
2099,State Land Board,Prospecting permits,1935-1967.,Alphanumerical,,,,
2112,State Board of Land Commissioners,Farm loan application case files,1896-1933.,Alphanumerical.,"These records contain the records of land/farm owners applying for a farm loan. Specific information includes name of applicant\, location or property\, and dates of application.",,Public,
2094,State Board of Land Commissioners,Public land lease application registers,1897-1952.,Alphanumerical,"Two volumes (9 and 12) were identified and re-accessioned in November 1992. The date range for book 9 (#6490-7324) is April 8\, 1936\, to January 14\, 1939. The date range for book 12 (#9000-9844) is October 6\, 1942\, to June 5\, 1944. Information is recorded under under the following column headings: number\, name and address\, date filed\, county\, description\, section\, township\, range\, number of acres\, years\, rental and fee\, appraisal list number\, lease number\, and remarks.",,Public,
2132,State Board of Land Commissioners,Public land lease contract registers,1897-1953.,Alphanumerical,,Permanent. Retain for 1 year(s),,
2147,State Board of Land Commissioners,Land certificate reinstatement notifications,1920-1925.,Alphanumerical,"Brief letters notifying an individual that the Land Board was reinstating the individual's right to a tract of land\, usually following payment to the state having been brought up to date by the individual.",,Public,
2142,State Board of Land Commissioners,Proof of publication notices,1911-1930.,Numerical by land serial number,Proof of publication submitted by various newspapers along with billing for the printing of land notices. Most concern lands (legal location and serial specified) selected by the state and provide an opportunity for anyone to contest the claim on the grounds that the same is more valuable for mineral purposes than for agricultural purposes.,,Public,
2282,State Prison,Payroll records and vouchers,2006-,Alphanumerical,,Retain permanently,,
2317,Utah State Tax Commission. Administration Division,Motor vehicle division administrative records,1953-1959.,Alphanumerical,,Permanent. Retain for 1 year(s),,
2335,Utah. Department of Social Services,Social service program proposals,1970-1977.,Alphanumerical,,Permanent. Retain for 1 year(s),,
2357,Utah State Tax Commission. Property Tax Division,Assessed valuations statistical studies,1986-,Chronological by year thereunder alphabetical by county,"These unpublished reports of property tax adjusted values and tax rates after equalization\, are submitted annually to the State Tax Commission by the counties and various taxing entities and districts. Includes date\, county code\, area code\, tax rate\, numbers and taxable values of all centrally assessed values (transportation and utilities)\, locally assessed values (residential\, commercial\, industrial\, and agricultural real estate and mobile homes)\, relief values (veterans\, blind\, etc)\, and totals.",Permanent. Retain for 5 year(s),Public,
2412,Utah State Tax Commission. Property Tax Division,Property tax correspondence,1928-1939.,"Chronological, thereunder alphabetical by county","These are levies\, agreements\, and correspondence between the Tax Commission and the counties regarding property assessments and collection of property taxes. The Tax Commission no longer collects this correspondence in this manner.",,Private,
2437,State Board of Equalization,Letterbooks,1892-1913.,Alphanumerical,,,,
2441,State Board of Equalization,County property tax assessment rolls,1893-1898.,Alphanumerical,,,,
2450,Trade Commission,Annual reports,1952-1955.,Alphanumerical.,"These are reports on program activities and accomplishments of the county or individual department for the previous year. They may include statistics\, narrative reports\, graphs\, and diagrams.",Permanent. Retain for 1 year(s),Public,
2516,Department of Corrections. Young Adult Correctional Facility,Policy and procedure files,1989-2014.,None,"Policies and procedures that govern the operation and administration of various programs within the Department of Corrections. Topics may include offender treatment\, prison security\, employee training\, etc. The series may contain post orders\, special orders\, directives\, plans\, reports\, memorandum\, forms\, etc.",Permanent. Retain until superseded,Public,
2523,Utah State Agricultural College,Teaching load study and service reports,1940-1940.,Alphanumerical,,Permanent. Retain until final action,,
2569,Department of Health,Health facilities construction administrative records,1966.,Alphanumerical.,"Correspondence and reports regarding hospital facility needs\, particularly in Davis County.",,Public,
2526,Agricultural College of Utah,Capital facilities correspondence,1899-1901.,Alphanumerical,,,,
2586,State Mental Hospital,Applications for admission,i 1954-1955.,Alphanumerical by patient's name,____ This is a record of applications for admission to the State Hospital in Provo.,Retain permanently,Controlled,
2627,Tuberculosis Hospital,Receipts,1940-1951.,Alphanumerical.,,Permanent. Retain for 1 year(s),,
2633,Department of Public Welfare,Distribution of payments data files,i 1952-1956.,Alphanumerical.,,,,
2667,Bureau of Children's Services,Training center case files,1960-1962.,Alphanumerical,,,,
2710,Department of Public Welfare,Welfare payments approval correspondence,1949-1958.,Alphanumerical,,Permanent. Retain for 1 year(s),,
2708,Department of Public Welfare,County welfare board correspondence,1943-1944.,Alphanumerical,,Permanent. Retain for 1 year(s),,
2738,Department of Public Welfare,Federal welfare assistance program records,1955-1962.,Alphanumerical,,Permanent. Retain for 1 year(s),,
2774,Department of Public Welfare,Records,1954-1967.,Alphanumerical.,"These records contain correspondence to and from members of the Public Welfare Commission. Included are reports of meetings at the State Hospital attended by the Commission\, ""SIS News"" (State Industrial School)\, annual reports and grant applications.",,Public,
2714,Department of Public Welfare. Bureau of Public Assistance,Medical payments correspondence,1969-1962.,Alphanumerical,,,,
2749,Department of Public Welfare,Administrative records,1951-1952.,Alphanumerical,"This series contains records of the State Industrial School\, State Training School\, and Tuberculosis Sanitorium. Also included are files about property sales and information on the committee and conference on divorce.",,,
2784,Utah. Department of Social Services,Personnel office correspondence,1976-1978.,Alphanumerical,,,,
2682,Department of Public Welfare,County welfare agency correspondence,i 1935-1964.,Alphanumerical,,,,
2720,Department of Public Welfare,County public assistance eligibility assistance grants correspondence,i 1939-1940.,Alphanumerical,,,,
2755,Bureau of State Medical Services,Administrative records,1967-1970.,Alphanumerical,,Permanent. Retain for 1 year(s),Public,
2739,Department of Public Welfare,Day care center audit reports,1967-1969.,Alphanumerical,,Permanent. Retain for 1 year(s),,
2005,State Board of Land Commissioners,Appraisment register,1896-1903.,,,,,
2021,State Land Board,Salt Lake County land deed,1877-1988.,Alphanumerical,,Permanent. Retain for 1 year(s),,
1979,State Land Board,Land commission investigation records,1920-1988.,Alphanumerical,,Permanent. Retain for 1 year(s),,
3728,Carbon County (Utah). County Recorder,Property owners index,1898-1913.,Alphanumerical,,,Public,
3740,Carbon County (Utah). County Recorder,Plat map books,1899-,Alphanumerical,"These are plat maps showing property ownership and property lines for real estate within the county. The county recorder ""shall prepare and keep present-ownership maps and plats drawn to a convenient scale\, which shall at all times show the record owners of each tract of land in the county\, together with a description of the tract"" (UCA 17-21-21 (1995)).",Permanent. Retain until administrative need ends,Public,
3684,Cache County (Utah). County Sheriff,Civil docket and fee book,1893-1917.,Alphanumerical,,,,
3703,Carbon County (Utah). County Clerk,Officials bond register,1896-1949.,Alphanumerical.,"""All official bonds shall be recorded in the office of the county recorder and then filed and kept in the office of he county clerk. The official bond of the county clerk after being recorded shall be filed and kept in the office of the county treasurer"" (UCA 17-16-11 (1995)).",,Public,1 microfilm reel
3715,Carbon County (Utah). County Recorder,Mortgage indexes,1943-,Alphabetical by mortgagee and mortgagor names.,"These are legal instruments recorded by the county recorder concerning all ""mortgages\, deeds of trust\, liens\, and all other instruments in the nature of an encumbrance upon real estate"" (UCA 17-21-6(4\,5) (1995)). There are two alphabetical indexes concerning mortgagors and mortgagees. In some counties mortgage records are compiled separately\, while in other counties they are part of the ""Official records.""",Permanent. Retain until administrative need ends,Public,
3733,Carbon County (Utah). County Treasurer,Claims register,1897-1931.,Alphanumerical,,Permanent. Retain for 1 year(s),,
3687,Logan (Utah). Administrative Services and Economic Development,Account book,1878-1890.,Alphanumerical,,Permanent. Retain for 1 year(s),,
3773,State Prison,Inmate transfer records,1967-1972.,,"Recorded information includes inmate number\, inmate name\, and where transferred from and to. Series includes request for cell change slips.",,,
3812,Salt Lake County (Utah). County Clerk,Pauper record book,1890-1897.,Alphanumerical,,,,
3768,Grantsville (Utah),Redeemed warrants,1897-1906.,Chronological.,"In archives custody is one early volume labeled ""Payments-Dec. 1897""\, which was used to record redeemed warrants. Information includes date of issue\, date redeemed\, name of person to whom issued\, reason\, warrant number\, and amount of warrant.",,Public,1 microfilm reel
3782,Park City (Utah). Administrative Services,Financial record book,1898-,Alphanumerical.,These are summaries showing the amount of receipts and disbursements of each department of the municipality. They may also include documentation from subsidiary ledgers to general ledger and accounting adjustments in the form of general entries.,Permanent. Retain until administrative need ends,Public,
3751,Juab County (Utah). County Clerk,Election registers,1926-1943.,Alphanumerical,,,Private,
3811,District Court (Third District),Attorney's roll book,1895.,Alphanumerical.,Historic attorney and case information from the Territorial Third District Court.,,Public,
1980,State Board of Land Commissioners,Land office investigation reports,1937-1938.,Alphanumerical,,,,
1891,Merit System Study Commission,Administrative records,1947-1961.,alphanumerical,,,,
1982,State Land Board,Correspondence,1896-1959.,"chronologically by date range, thereunder alphabetically by surname of correspondent","This series contains the official correspondence of the state land board pertaining to the management of state trust lands. The 1894 Enabling Act\, which authorized Utah statehood\, provided for liberal land grants to the state for common schools\, state institutions\, and internal improvements. The grants usually comprised sections 2\, 16\, 32\, and 36 of each township. Established by the first state legislature in 1896\, the Board of Land Commissioners was responsible for selling and leasing state lands and investing the proceeds for the interests of the designated beneficiaries. In addition\, the passage of the Carey Act in 1894 provided grants of one million acres of federal land to arid region states to aid the reclamation of desert lands. These grants were conditional on the states arranging for the irrigation and improvement of the land. This series includes correspondence regarding the sale and leasing of state land\, requests for information on available state lands and land law\,,petitions for payment extensions\, request for copies of annual reports\, negotiations with the federal government (i.e. Department of the Interior) for land transfers\, and acknowledgements from local publishing companies on the publication of notices for the sale and availability of state trust land.",,Public,45 microfilm reels
1978,State Land Board,William Steinmaker versus State of Utah case briefs,1924-1959.,Alphanumerical,,,,
2017,Department of Corrections. Uinta Correctional Facility,Inmate files,1989-2014.,None,"These records document the prison history of an inmate. They include committment papers\, incident reports\, treatment plans\, correspondence\, contracts\, Parole Board results\, and other related records.",Permanent. Retain for 1 year(s) after separation,Public,
14826,Utah State Tax Commission. Taxpayer Services Division,Collections procedure manuals,1986-,Alphabetical by tax type,"Manuals used by the collections division to govern how the division selects\, performs\, and completes collection and compliance actions. The information is used by all agents and the division to select\, evaluate\, conduct\, and finalize collection and compliance activities\, plus criteria for waivers\, offers\, or compromise\, and illegal drugs-stamp enforcement. These manuals specify actions and steps that must be taken to meet provisions of Title 59 of the Utah Code Annotated\, and Tax Commission rules. Information includes collection and compliance data\, document research and selection criteria\, informant controls and guidelines for evasion and fraud\, post audit collection procedures\, compliance criteria\, selection criteria for criminal prosecution\, and other guidelines for collection\, compliance\, waiver\, compromise\, and tax enforcement.",,Protected,
14874,Department of Health. Office of Administration,Policy and program correspondence,1988-1994.,"Alphabetical by subject, thereunder chronological within file","This record series consists of external and internal correspondence concerning the administration of the Health Department. The series documents the history of the Health Department and its programs and projects\, notably construction of the Cannon Health Building and the Baby Your Baby health program. Information includes correspondence and related documents.",,Public,
14955,Millville (Utah),Census information files,undated,,These files contain copies of U.S. Census Bureau forms on government employment and local government tax revenues. They are used to meet the requirements for Federal Revenue Sharing and to make financial information available to the public.,Retain for 3 year(s),Public,
14979,Millville (Utah),General obligation bonds,undated,,"These issued bonds are not payable solely from revenues other than those derived from ad valorem taxes. They constitute a full general obligation of the municipality for the prompt and punctual payment of principal and interest on which the ""full faith and credit"" of the municipality (UCA 11-14-19).",Retain for 1 year(s) after final action,Public,
15012,Millville (Utah),Business license files,undated,,"These files contain information on all business licenses issued in the municipality. All businesses are required to be licensed before conducting within municipal boundaries. They contain the application\, proof of payment\, and approval forms from regulatory departments (e.g.\, fire\, police\, health).",Retain for 3 year(s),Public,
15013,Millville (Utah),Daily work logs,undated,,"This daily log is maintained by each work crew to verify work completed. This log includes date\, work order number\, location\, job requirements\, date completed\, equipment used\, and initials or signature of crew chief.",Retain for 2 year(s),Public,
15021,Millville (Utah),Training records,undated,,"These are records of teaching aids which include manuals\, syllabi\, textbooks\, and other training aids developed by the agency.",Retain permanently,Public,
15029,Millville (Utah),Building cards,undated,,"These reference card files record the issuance of building permits\, names of owner and contractor\, address and type of permit. They are usually arranged numerically by permit number and serve as an index to the permit files.",Retain permanently,Public,
15011,Millville (Utah),Travel reimbursement requests,undated,,These files document requests made by travelers for reimbursements of out of pocket expenses.,Retain for 3 year(s),Public,
15019,Millville (Utah),Time and attendance report files,undated,,"These are a record of hours worked\, sick leave\, vacation\, and overtime\, and holidays earned and taen by municipal employees.",Retain for 3 year(s),Public,
15014,Millville (Utah),Equipment maintenance and repair records,undated,,"These are records of service repair and maintenance of municipality equipment\, including office machines and furniture.",Retain for 2 year(s),Public,
15030,Millville (Utah),Building permit registers,undated,,"These registers are usually computer printouts\, but may include books listing all issued building permits. The register is arranged chronologically and includes the name of the owner\, name of contractor\, address\, date\, and general use of building. Prior to 1950\, the permit register may be the only record of the issuance of building permits.",Retain permanently,Public,
15062,Millville (Utah),Pump test files,undated,,"These files contain the results of tests conducted on pumping equipment. These tests are used to annually certify pumping capabilities. They are used to check equipment for stability and endurance. They include apparatus number\, date tested\, station number\, where tested\, manufacturer's name and number\, results of various tests\, time taken\, and remarks.",Retain for 2 year(s),Public,
15027,Millville (Utah),Activity reports,undated,,"These reports are compiled monthly to show the activity of animal control operations. They include date\, statistical information for each officer involved in the pickup of stray dogs or cats; other impounds; injured animals; dead animals; home or other quarantines; total animals handled; licenses sold; total citations issued; warnings issued; response to calls; and total miles patrolled. These reports list the number of dogs\, cats and other animals received\, redeemed\, sold\, given away\, destroyed\, and total animals on hand at the first and end of each month.",Retain for 5 year(s),Public,
15059,Millville (Utah),Site review plans files,undated,,"These files document the regulatory review and approval of commercial and industrial site plans by various municipality departments. The files contain a checklist of approvals; copies of the recommendations of planning commission; cash receipts\, site plan review forms; investigative reports and recommendations; building plans and related correspondence.",Retain permanently,Public,
15083,Millville (Utah),Project files,undated,,"These project files document the planning\, design\, and construction of municipally-owned facilities\, structures or systems. They are also used for budget planning and litigation research. They include correspondence\, copies of agreements\, engineer's personal notes\, guarantees and warranties\, testing reports\, reports (daily\, weekly\, monthly)\, and permits to work in the public way for municipal projects such as street drains\, curb and gutter\, sidewalk\, paving extensions\, street construction or repairs to additions to city buildings.",Retain permanently,Public,
15037,Millville (Utah),Appointment files,undated,,"These files document the appointment of persons to advisory boards and committees established by the City Council or Mayor\, usually by resolution or policy and procedure. These files may include letters of recommendation\, letters of appointment\, resumes\, and related correspondence.",Retain permanently,Public,
15045,Millville (Utah),Election returns,undated,,These are books of tabulations counted by the election judges. They serve as the official tally of votes for municipal elections.,Retain for 22 year(s),Public,
15066,Millville (Utah),Customer application records,undated,,"These are applications completed by customers requesting water\, sewer\, or electric service. They are used for billing purposes. They include customer's name\, address\, and phone number; meter information\, date and approval signature(s).",Retain for 3 year(s) after final action,Public,
15082,Millville (Utah),Delivery tickets,undated,,"These are tickets issued by suppliers to verify delivery of supplies (concrete\, road base\, gravel\, and topsoil). They include date\, time\, amount of mix received\, and list of miscellaneous supplies received.",Retain for 3 year(s),Public,
15090,Millville (Utah),Street cleaning records,undated,,"These files document all street cleaning projects. They include reports\, logs or similar records documenting street cleaning operations.",Retain for 1 year(s),Public,
15089,Millville (Utah),Drainage system repair list,undated,,"This is a list of all drainage facilities in the system. It is used to prioritize which drains need maintenance. It includes size\, type and condition of drainage pipe\, type of clean out box\, location of facility and condition\, depth from flow line to top of lid on road surface and a brief description of the problem.",Retain until superseded,Public,
15128,Millville (Utah),Election ballots,undated,,"These are packets of official ballots of municipal elections cast by voters. They must be kept ""unopened and unaltered for twelve months."" If election is not contested the ballots are ""burned without opening or examining the contents"" (UCA 20-7-38\, 20-5-45).",Retain for 22 month(s) after final action,Exempt,
15093,Millville (Utah),Trouble control report,undated,,"This report is generated by telephone calls from private citizens or police departments concerning traffic signals that require repairs. Report is necessary for verification in litigation cases. It includes location\, name of person reporting\, date\, time\, report of trouble\, description of trouble found\, repair made\, by whom\, time arrived and time completed.",Retain for 7 year(s),Public,
15124,Millville (Utah),Payroll warrant register,undated,,"This register is a numerical listing by check number or agency codes of all payroll checks issued by the municipality. It includes code\, date\, warrant number\, name of employee\, social security number\, types and amounts of individual deductions\, and may include hourly rate\, and number of hours worked.",Retain for 7 year(s),Public,
15135,Department of Administrative Services. Sports Authority,Park administrative records,1993-1999.,Alphabetical by subject or event.,"These records contain general administrative files\, including documentation of events held at\, or in conjunction with\, the Winter Sports Park. Includes correspondence to and from various committees\, Planning Committee minutes\, membership information\, advertising for events\, art work\, guest lists\, participant lists\, event tickets\, event guidelines\, event programs\, competition results\, brochures\, handouts\, and construction updates.",,Public,
15146,Minersville (Utah),Surplus property case files,undated,,"These files document the sale of surplus municipal property\, comprising invitations\, bids\, acceptances\, lists of materials\, evidence of sales\, and related correspondence.",Retain for 6 year(s) after final action,Public,
15144,Minersville (Utah),Employee bonds,undated,,"This is a blanket bond for ""the elected officials of each municipality and the treasurer of cities of first and second class"" to guarantee ""honest and faithful performance"". Bonds are placed at such amounts as may be determined by the governing board (UCA 10-3-819).",Retain for 4 year(s) after final action,Public,
15168,Minersville (Utah),Development construction files (park),undated,,"These project files document the actual construction for park development\, park renovation\, and other park improvements. They are used for reference while projects are in progress and after completion. They include drawings of all park development projects along with specifications\, construction drawings\, and related correspondence. They may also include property acquisition records including original deeds.",Retain permanently,Public,
15177,Minersville (Utah),Project files,undated,,"These project files document the planning\, design\, and construction of municipally-owned facilities\, structures or systems. They are also used for budget planning and litigation research. They include correspondence\, copies of agreements\, engineer's personal notes\, guarantees and warranties\, testing reports\, reports (daily\, weekly\, monthly)\, and permits to work in the public way for municipal projects such as street drains\, curb and gutter\, sidewalk\, paving extensions\, street construction or repairs to additions to city buildings.",Retain permanently,Public,
15201,Box Elder County School District (Utah). Division of School Food Services,School Food Services monthly reimbursement claim,1985-,Chronological,"Monthly claim report on the National School Lunch and Breakfast programs submitted to the State Child Nutrition Section of the Office of Education\, used to request reimbursements for free and reduced fee lunches and breakfasts provided to eligible children. Includes program name\, agreement number\, beginning and ending dates of report; number of sites; attendance factor; statistics for children approved; calculated maximum; meals actually served and meals served to non-public children for free\, reduced\, and totals; explanations of change from current and previous months for free\, reduced\, paid\, and totals; statement certifying accuracy of report; authorizing signature; date; and report preparer's name. The State's copy (Series 12944) is maintained for 3 years after final status report is filed with the U.S. Department of Agriculture in accordance with 7 CFR 210.23 (1993).",Retain for 3 year(s),Public,
15173,Minersville (Utah),Chemical/radiological analyses (water treatment reports),undated,,"These forms verify water quality and show the various locations of sampling points of water taken from the distribution system and sources of supply for chemical and radiological tests. They include location\, date of collection\, name of person taking sample\, type of sample taken\, date of analysis\, name of lab\, person responsible for performing analysis\, method used\, and results. The State Health Department receives copies of these test forms and retains them for 40 years.",Retain for 10 year(s),Public,
15181,Minersville (Utah),Street name and house number files,undated,,"These files contain records relating to street dedications\, street closings\, the assignment and alternation of street names and house numbers and similar records. They provide official control of the naming and numbering of municipal streets and roads.",,Public,
15210,Willard (Utah),General obligation bonds,undated,,"These issued bonds are not payable solely from revenues other than those derived from ad valorem taxes. They constitute a full general obligation of the municipality for the prompt and punctual payment of principal and interest on which the ""full faith and credit"" of the municipality (UCA 11-14-19).",Retain for 1 year(s) after final action,Public,
15174,Minersville (Utah),Television inspection reports,undated,,These are videotape reports taken by special monitoring cameras located at critical parts of the sewer lines. They are used to monitor conditions of the sewer lines.,Retain for 3 year(s),Public,
15254,Willard (Utah),Fire run reports,undated,,"These reports document each dispatched fire run. They are used for budget planning\, reports\, and litigation purposes. They include identification number\, incident number\, alarm time\, arrival time\, type of incident\, action taken\, cause of fire\, address\, names of occupant and owner\, telephone number\, type of vehicles and crews responding\, incident related injuries or death information\, name of officer in charge\, and name and position of person completing report.",Retain for 6 year(s),Public,
15171,Minersville (Utah),Fire run reports,undated,,"These reports document each dispatched fire run. They are used for budget planning\, reports\, and litigation purposes. They include identification number\, incident number\, alarm time\, arrival time\, type of incident\, action taken\, cause of fire\, address\, names of occupant and owner\, telephone number\, type of vehicles and crews responding\, incident related injuries or death information\, name of officer in charge\, and name and position of person completing report.",Retain for 6 year(s),Public,
15209,Willard (Utah),Bond issue files,undated,,"These files document the implementation of municipal bonds. They usually include authorizations supporting financial data\, contracts or sales agreements\, and sample copies of bonds sold as evidence of municipal indebtedness.",Retain permanently,Public,
15234,Willard (Utah),Informational maps and plats (parks),undated,,"These are city maps and plats for surveyors and maintenance of city property and facilities. They are used for research purposes by the public\, other city departments\, and title companies. They include townships and range\, rights-of-way\, monument markers\, lot measurements\, street names\, center line measurements\, blocks\, and subdivision names.",Retain until superseded,Public,
15247,Willard (Utah),Subdivision review case files (applications),undated,,These case files document the developmental history of subdivision plans submitted to the Planning Commission for compliance review with zoning ordinances.,Retain permanently,Public,
15257,Willard (Utah),Business license files,undated,,"These files contain information on all business licenses issued in the municipality. All businesses are required to be licensed before conducting within municipal boundaries. They contain the application\, proof of payment\, and approval forms from regulatory departments (e.g.\, fire\, police\, health).",Retain for 3 year(s) after expiration of permit or license,Public,
15250,Willard (Utah),Business inspection records (fire),undated,,"These files document the fire inspection of all businesses and apartment buildings. They are used to determine compliance to fire codes for fire prevention purposes. They include correspondence\, copy of business license\, brief history of building\, notices of violations\, citations\, inspection of reports\, and various inspection forms.",Retain for 4 year(s) after completion of publication or report,Private,
15259,Willard (Utah),Administrative payroll report,undated,,These are reports and statistics with any supporting and related records to payroll operations and pay administration. Includes reports and data used for workload and personnel management purposes.,Retain for 3 year(s),Public,
15271,Willard (Utah),Fuel records,undated,,"These are logs\, reports\, or similar records documenting mileage and gasoline\, oil\, and diesel fuel used by municipal vehicles.",Retain for 2 year(s),Public,
15272,Willard (Utah),Equipment maintenance and repair records,undated,,"These are records of service repair and maintenance of municipality equipment\, including office machines and furniture.",Retain for 2 year(s),Public,
15286,"Wasatch Integrated Waste Management District (Davis County, Utah)",Annual financial report,1984-,,"These are statistical reports on the financial affairs of the entire municipality or a specific department. These reports usually include a statement on the value of all municipally owned property\, and an accounting of all income and expenditures in relationship to the final budget.",Retain permanently,Public,
15299,Willard (Utah),Dog license files,undated,,"These files document the payment of license fees. They include: owner's name\, breed of dog\, sex\, color\, expiration date of license; expiration date of rabies vaccine\, name of dog\, indication if dog was altered\, license fee\, and when paid.",Retain for 5 year(s),Public,
15323,Sanpete County (Utah). County Clerk,Miscellaneous bonds,1854-,Numerical by bond number.,"""All official bonds shall be recorded in the office of the county recorder and then filed and kept in the office of he county clerk. The official bond of the county clerk after being recorded shall be filed and kept in the office of the county treasurer"" (UCA 17-16-11 (1995)).",Retain permanently,Public,3 microfilm reels
15332,Willard (Utah),Resolutions,1987-1999.,Numerical by resolution number,"These are formal statements of a decision\, or expression of opinion put before or adopted by the city council. They may perform the same function as an ordinance. Resolutions may include the following: establishing water and sewer rates\, charges for garbage collection and fees charged for municipal services\, establishing policies and guidelines\, and regulating the use and operation of municipal property (UCA 10-3-717).",,Public,1 microfilm reel
14907,Department of Corrections. Division of Administrative Services,Official employee medical records system,1994-2022.,Alphabetical by employee's last name,"These medical records may include: bloodborne pathogen information as required by OSHA Bloodborne Pathogen regulations\, 29 CFR part 1910.1030\, bloodborne pathogen exposure incident information\, general medical\, airborne pathogen information as required\, Worker's Compensation related records\, drug testing related records\, and ADA related records. They are segregated from personnel records pursuant to the Americans with Disabilities Act (ADA).",Retain for 15 year(s),Private,
14974,Millville (Utah),"Bonds, notes and coupons paid",undated,,These are coupons and notes redeemed throughout the lifetime of the bond.,Retain for 1 year(s) after resolution of issue,Public,
14977,Millville (Utah),Employee bonds,undated,,"This is a blanket bond for ""the elected officials of each municipality and the treasurer of cities of first and second class"" to guarantee ""honest and faithful performance"". Bonds are placed at such amounts as may be determined by the governing board (UCA 10-3-819).",Retain for 4 year(s) after final action,Public,
14980,Millville (Utah),Special improvement bonds,1867-,,"The governing body of the municipality levying the assessment\, by ordinance or resolution\, may authorize the issuance of special improvements bonds to pay costs of improvements in the district against funds created by the assessment (UCA 10-16-27).",Retain until final action,Public,
14988,Millville (Utah),Annual fixed asset report,undated,,"These are worksheets for annual reports listing totals of all fixed assets\, purchases\, and disposition.",Retain until superseded,Public,
14972,Millville (Utah),Bond issue files,undated,,"These files document the implementation of municipal bonds. They usually include authorizations supporting financial data\, contracts or sales agreements\, and sample copies of bonds sold as evidence of municipal indebtedness.",Retain permanently,Public,
15017,Millville (Utah),Insurance deduction files,undated,,These are reports and related papers including copies of vouchers and schedules of payment pertaining to insurance deductions.,Retain for 3 year(s),Public,
15015,Millville (Utah),Vehicle maintenance records,undated,,"This is a daily record of maintenance on all department vehicles. It is used to provide a maintenance history of all department vehicles. It includes work order numbers\, dates\, maintenance performed\, mileage of vehicle\, type of problem\, name of driver\, and action taken.",Retain for 3 year(s) after disposition of asset,Public,
15031,Millville (Utah),"Building plans, residential",undated,,"These are the blueprints and specifications submitted by building contractors or owners when applying for a building permit for the construction of residential buildings. The specifications are compiled by the architect for use of contractor to complete detail work providing type\, grade\, brand of materials to be used and general conditions which govern the methods to be employed by the contractor in completing work as well as temporary facilities\, job cleanup\, security\, time limits\, deadlines\, and the responsibilities of the architect\, owner and contractor. They are used for determining code compliance and the enforcement of building codes. They are usually arranged by permit number or address.",Retain for 1 year(s) after final action,Public,
15047,Millville (Utah),Petitions,undated,,These files contain formal written petitions from citizens or municipal department. Petitions state the issue of concern and list names and signatures of citizens requesting a particular action.,Permanent. Retain for 5 year(s) after resolution of issue,Public,
15016,Millville (Utah),Vehicle registration certificates,undated,,These registration forms document municipal ownership of vehicle.,,Public,
15032,Millville (Utah),"Building plans, public buildings",undated,,"These are the blueprints and specifications submitted by building contractors or government agencies applying for a building permit for the construction of government buildings. The specifications are compiled by the architect for use of the contractor to complete detail work providing type\, grade\, brand of materials to be used and general conditions which govern the methods to be employed by the contractor in completing work as well as temporary facilities\, job cleanup\, security\, time limits\, deadlines\, and the responsibilities of the architect\, government agency and contractor. They are used for determining code compliance and the enforcement of building codes. They are usually arranged by permit number or address.",Retain permanently,Public,
15048,Millville (Utah),Proof of publication,undated,,"These files contain evidence of the publication of a document or public notification appearing in a local newspaper\, usually for hearings\, sale of bonds\, budget\, and council meetings (UCA 78-25-14).",Retain for 6 year(s),Public,
15064,Millville (Utah),Connection books,undated,,"These books document the extension of or connection between specific property and municipal utilities. They represent the most comprehensive guide to the system. They act as the system's master listing of all diagrams of connections in the system\, and are referred to as ""the bible.""",Retain permanently,Public,
15043,Millville (Utah),Election canvasses,undated,,"They are the official canvass of primary\, municipal\, or special elections. They contain a tabulation of votes cast by combined election districts. They include the date\, office\, names of candidates\, number of votes\, and totals.",Retain permanently,Public,
15067,Millville (Utah),Customer deposit cards,undated,,"These cards provide a record of customers required to pay a deposit to receive service. They include date\, amount of deposit\, name and address\, account number\, date signed\, date account closed\, and amount of deposit confiscated and reason.",Retain for 3 year(s) after final action,Public,
15091,Millville (Utah),Street maintenance records,undated,,"These files document the repairs and maintenance work on municipal streets\, street lights\, and sidewalks. They include reports\, logs\, or similar records\, completed on a daily\, weekly\, and/or monthly basis.",Retain for 3 year(s),Public,
15061,Millville (Utah),Hydrant maintenance records,undated,,"These records document the maintenance of fire hydrants. They are used to locate fire hydrants and to verify annual inspections which document they are functioning properly. They include locations\, notations and dates on annual inspections indicating physical characteristics\, operation\, flow check\, pressure and leakage.",Retain for 2 year(s) after superseded,Public,
15070,Millville (Utah),Meter repair and testing files,undated,,"These records document the installation\, repair\, testing\, and replacement of meters. They include address\, work order number\, date of initial installation\, dates of testing and repair\, and remarks.",Retain for 1 year(s) after disposition of asset,Public,
15078,Millville (Utah),Field notes,undated,,"These are the original field surveyor's notes for water and sewer installations which are used as a basis for all maps. They include location\, elevation\, and other related information.",Retain permanently,Public,
15086,Millville (Utah),Informational maps and plats,undated,,"These are city maps and plats for surveyors and maintenance of city property and facilities. They are used for research purposes by the public\, other city departments\, and title companies. They include townships and range\, rights-of-way\, monument markers\, lot measurements\, street names\, center line measurements\, blocks\, and subdivision names.",Retain until superseded,Public,
15068,Millville (Utah),Meter books,undated,,"These books record the readings of customer's water\, sewer or electric meters by municipal employees. They are used for billing purposes. They include name of employee reading meter\, meter readings\, date read\, account number\, billing code\, final reading\, reasons for turnoff\, if meter was pulled or reinstalled\, and meter charges.",Retain for 3 year(s),Public,
15076,Millville (Utah),Daily operational log,undated,,"This log records daily information on plant operations such as rate of flow\, chemical inventories\, chemicals used\, chlorine residual testing results\, and turbidity amount in water. It is required by 40 CFR 130.4. The monthly summary is submitted to the State Health Department.",Retain for 2 year(s),Public,
15088,Millville (Utah),"Class ""C"" road funding project files",undated,,"These project files document the funding for Class ""C"" roads. CLass ""C"" funding is money allocated to each city or town from the state road fund ""under rules and regulations mutually adopted by city officials and the State Road Commission"" (UCA 27-12-23). The files include amount of funds allocated and how funds were spent for each project (man-hours\, vehicle usage\, and material used).",Retain for 3 year(s),Public,
15096,Millville (Utah),Owner project files,undated,,"These are files which document both successful and unsuccessful negotiations and ongoing agreements for the purchase of property for redevelopment projects. The files include copies of agreements\, deeds (given or taken)\, and related correspondence.",Retain for 4 year(s) after end of project or program,Public,
15092,Millville (Utah),Street name and house number files,undated,,"These files contain records relating to street dedications\, street closings\, the assignment and alternation of street names and house numbers and similar records. They provide official control of the naming and numbering of municipal streets and roads.",Retain permanently,Public,
15122,Millville (Utah),Income tax files,undated,,These are Internal Revenue Service forms including the W-4 and W-2 and reports of withheld federal taxes such as IRS Form W-3 with related to income and social security taxes.,Retain for 3 year(s) after superseded or for 0,Public,
15142,Department of Health. Division of Medicaid and Health Financing. Bureau of Authorization and Community Based Services,Administrative hearings,1980-,Chronological by hearing date,"Records of hearings conducted as part of the regulatory process and hearings on proposed rules and changes; they may be maintained with related information including meeting notices\, proofs of publications\, meeting minutes\, and the conclusions reached. UCA 52-4-200 (2009) requires that written minutes be kept of all open meetings. May include audio and video recordings.",Permanent. Retain for 2 year(s),Public,
15094,Millville (Utah),Community development block grant,undated,,"These files document the application and administration of projects funded under CDBG funds. These projects include both direct grants and regrants. They include the application\, reports\, audits\, certificates\, maps\, and related correspondence. Under the federal guidelines\, agencies are required ""to maintain records in sufficient detail to demonstrate compliance with the provisions"" concerning affirmative action\, labor\, and environmental standards (24 CFR 570.611(f)).",Retain permanently,Public,
15125,Millville (Utah),Workers' compensation claim files,undated,,"These are files containing claims for on-the-job injuries or job related disabilities under the Workers' Compensation Act (Title 34\, Chapter 9). A report is filed with the Utah Industrial Commission.",Retain for 75 year(s) after resolution of issue,Private,
15126,Millville (Utah),Personal injury files,undated,,"These files contain forms\, reports\, correspondence and related medical and investigatory records relating to on-the-job injuries\, whether or not a claim for compensation was made. They exclude copies filed in the Agency Personnel File and copies submitted to the Utah Industrial Commission.",Retain for 5 year(s),Private,
15154,Minersville (Utah),Insurance policy files,undated,,These are insurance policy contracts between municipality and private insurers.,Retain for 15 year(s) after final action,Public,
15170,Minersville (Utah),Rezoning files,undated,,These files document attempts to rezone areas within municipality. They contain the original application; review forms; maps of areas involved; copies of investigative reports; copies of planning commission minutes; notice of hearings; copies of ordinances; copies of city council agenda.,Retain permanently,Public,
15160,Minersville (Utah),Contracts and agreements files,undated,,"These files contain official agreements enforceable by law\, to acquire or incur services\, products. File may also include ordinances\, bonds\, job specification books\, and related correspondence.",Retain permanently,Public,
15199,Department of Human Services.$bDivision of Child and Family Services.$bCedar City Office,Sexual abuse assessment case files,1990-1995.,"Numerical by form number, thereunder alphabetical by victim surname","These files and video tapes are created by contracted providers to document sexual abuse evaluations for use in litigation and court proceedings and to diagnose and suggest treatment for those victims of sexual abuse. They contain interviews with children eighteen and under who are the alleged victims of sexual abuse. The case files are used to support video interviews. These are related to Substantiated child abuse and neglect case files\, 81728. UCA 62A-4-509 (1991)\, specifies that when either an oral or written report of alleged abuse or neglect is received\, the Department of Human Services is obligated to conduct a thorough investigation. The investigation may include an inquiry into the child's home environment\, emotional and mental health\, the nature and extent of injuries\, and his or her physical safety.",Retain for 100 year(s) after case is closed,Controlled,
15151,Minersville (Utah),Retirement records,undated,,These records are control documents relating to retirement. They include reports and registers.,Retain for 3 year(s),Public,
15169,Minersville (Utah),Recreation program files,undated,,"These program files document specific recreation programs sponsored by the municipality. They are used for reference in developing future programs. They include flyers of specific programs\, receipts for fees paid and press releases. They also include an accounting of participants and receipt numbers.",Retain for 3 year(s),Public,
15179,Minersville (Utah),Survey drawings,undated,,"These are drawings of new surveys and resurveys of parcels of property containing horizontal control monuments. They are computed on a state plane grid coordinate and are used as a reference for measurements and deeds research. They include monuments\, state plane grid coordinates\, surveyor's notes\, scale\, legend\, and north point.",Retain permanently,Public,
15208,Willard (Utah),Municipal revenue bonds,undated,,These bonds are issued by the city council payable solely from revenues attributable to extensions and improvements to revenue producing facilities (UCA 11-14-17).,Retain for 1 year(s),Public,
15212,Willard (Utah),Fidelity bonds,undated,,"This is the municipal treasurer's bond to protect the municipality and to guarantee fidelity of treasurer. Bond usually covers four years and ""may be set by resolution or ordinance in any amount\, not less than that established by the state money management council"" (UCA 10-3-821).",Retain for 3 year(s) after final action,Public,
15220,Willard (Utah),State Treasurer's accounting statements,undated,,"These are monthly reports of monies deposited with and invested by the State Treasurer under the State Money Management act of 1974 (UCA 51-7). These statements are required by law (UCA 51-7-9). They include a deposit form\, an account statement and an investment credit notice.",Retain for 1 year(s),Public,
15243,Willard (Utah),Conditional use permit files (excavation),undated,,"These files document the application for conditional use permits. These permits allow the construction of buildings on the condition that impacts on neighborhood are mitigated. The files contain the original application\, blueprint drawings\, investigative reports\, recommendation of planning commission\, cash receipts\, and related correspondence.",Retain permanently,Public,
15253,Willard (Utah),Utah fire incident reporting system (UFIRS),undated,,These report forms are completed for each fire and are submitted to the State Fire Marshal. The information is then submitted by the State Fire Marshal on computer tape to the Federal Emergency Management Agency (FEMA). The information is maintained permanently by FEMA.,Retain for 6 year(s),Public,
15270,Willard (Utah),Enforcement case files,undated,,These case files document every housing and zoning complaint. They are used to document municipal actions concerning the complaints and for reference purposes. They are arranged by address or name of complainant.,Retain for 5 year(s),Public,
15242,Willard (Utah),Conditional use permit files (zoning),undated,,"These files document the application for conditional use permits. These permits allow the construction of buildings on the condition that impacts on neighborhood are mitigated. The files contain the original application\, blueprint drawings\, investigative reports\, recommendation of planning commission\, cash receipts\, and related correspondence.",Retain permanently,Public,
15266,Willard (Utah),Vouchers,undated,,"An official authorization to pay on a claim or bill. Includes name of department fund\, check number\, date\, amount of claim\, transmittal sheet number\, and authorizing signature.",Retain for 4 year(s),Public,
15287,"Wasatch Integrated Waste Management District (Davis County, Utah)",Litigation files,1990-,Chronological by year,"These files document lawsuits filed against the Redevelopment Agency concerning specific redevelopment projects. They contain related correspondence\, research materials\, copies of court files\, copies of depositions\, and attorneys' notes. Usually the city attorney maintains the record copy of all lawsuits.",Permanent. Retain for 7 year(s),Public,
15298,Willard (Utah),Insurance policy files,undated,,These are insurance policy contracts between municipality and private insurers.,Retain for 15 year(s) after final action,Public,
15267,Willard (Utah),Insurance deduction files,undated,,These are reports and related papers including copies of vouchers and schedules of payment pertaining to insurance deductions.,Retain for 3 year(s),Public,
15289,"Wasatch Integrated Waste Management District (Davis County, Utah)",Insurance policy files,1991-2008.,Chronological by year,These are insurance policy contracts between the municipality and private insurers.,Retain for 15 year(s) after final action,Public,
15313,"Wasatch Integrated Waste Management District (Davis County, Utah)",Project files,1990-,Alphabetical by name,"These project files document the planning\, design\, and construction of municipally-owned facilities\, structures or systems. They are also used for budget planning and litigation research. They include correspondence\, copies of agreements\, engineer's personal notes\, guarantees and warranties\, testing reports\, reports (daily\, weekly\, monthly)\, and permits to work in the public way for municipal projects such as street drains\, curb and gutter\, sidewalk\, paving extensions\, street construction or repairs to additions to city buildings.",Permanent. Retain for 7 year(s),Public,
15333,Willard (Utah),Ordinances (City Council general ordinance book),1984-,,"These books contain the legislative action of city council to regulate\, require\, prohibit. govern\, control\, or supervise any activity\, business\, conduct\, or condition authorized by UCA 10-3-701 to 714. An ordinance includes the title\, preamble\, an ordaining clause\, subject of ordinance\, when applicable\, penalty of violation\, effective date\, signature of mayor or acting mayor\, and municipal seal.",Retain permanently,Public,1 microfilm reel
15322,Sanpete County (Utah). County Clerk,Official bonds,1854-,Chronological,"""All official bonds shall be recorded in the office of the county recorder and then filed and kept in the office of he county clerk. The official bond of the county clerk after being recorded shall be filed and kept in the office of the county treasurer"" (UCA 17-16-11 (1995)).",Retain permanently,Public,2 microfilm reels
15331,Willard (Utah),City charter,undated,,"These files contain constitution\, bylaws and all amendments to city charters approved by the State Legislature.",Retain permanently,Public,
15328,Willard (Utah),"Building plans, residential",undated,,"These are the blueprints and specifications submitted by building contractors or owners when applying for a building permit for the construction of residential buildings. The specifications are compiled by the architect for use of contractor to complete detail work providing type\, grade\, brand of materials to be used and general conditions which govern the methods to be employed by the contractor in completing work as well as temporary facilities\, job cleanup\, security\, time limits\, deadlines\, and the responsibilities of the architect\, owner and contractor. They are used for determining code compliance and the enforcement of building codes. They are usually arranged by permit number or address.",Retain for 1 year(s) after final action,Public,
15336,Willard (Utah),Contracts and agreements files,undated,,"These files contain official agreements enforceable by law\, to acquire or incur services\, products. File may also include ordinances\, bonds\, job specification books\, and related correspondence.",Retain permanently,Public,
15329,Willard (Utah),Vehicle registration certificates,undated,,These registration forms document municipal ownership of vehicle.,Retain until final action,Public,
15390,Department of Human Services. Division of Services to People with Disabilities. Cedar City Office,Committee and conference files,1995-2004.,,"These are records created by committees or conferences\, including advisory committee's relating to executive establishments\, organiztions\, memberships\, and policies.",Permanent. Retain for 5 year(s),Public,
15388,Department of Human Services. Division of Services to People with Disabilities. Cedar City Office,Children's client case files,1995-2011.,,These files document assistance given to children through the Division of Services for People with Disabilities (DSPD). DSPD places physically challenged children in small group homes as part of a federal program to integrate them into the larger society. Participating children are under the age of twenty-two.,Retain for 10 year(s) after case is closed,Private,
15425,Willard (Utah),Election records,undated,,"These include all other records and forms (excluding ballots\, canvasses\, and returns) required in the municipal election (UCA 20-5-45(2)).",Retain for 22 month(s),Public,
15391,Department of Human Services. Division of Services to People with Disabilities. Cedar City Office,Construction project case files,1995-2004.,,These file document the construction of new buildings and the renovation of rented buildings for state use.,Permanent. Retain for 5 year(s),Public,
15429,Utah State Tax Commission. Administration Division,Warehouse control files,1988-,Chronological,"Inventory control documents\, data logs\, visitor logs\, memorandums\, surplus property\, shipping and disbursement records manuals\, purchase orders\, and activities reports. These records document the actions and activities of the Tax Commission's warehouse\, and are used to control its activities.",Retain for 5 year(s),Public,
15437,Willard (Utah),Investigation case files (private burns),undated,,"These files contain all information collected on fire investigations. They may include various report forms\, interviews\, photographs\, newspaper clippings\, and other information as necessary to undertake investigation.",Retain for 25 year(s),Public,
15382,Department of Human Services. Division of Services to People with Disabilities. Cedar City Office,Accepted Title XIX client assessment files,1995-2011.,,These are health assessments performed on new or current clients to determine whether they qualify for Title XIX programs.,Retain for 7 year(s),Private,
15432,Willard (Utah),Agreements (line extension and boaster pump),undated,,"These files contain official agreements enforceable by law\, to acquire or incur services\, products. File may also include ordinances\, bonds\, job specification books\, and related correspondence.",Retain permanently,Public,
15452,Willard (Utah),Backflow Prevention Device (BPD) reports,undated,,"These tests report the results obtained from the testing of backflow preventer equipment. The reports show maintenance work performed\, parts replaced\, and repairs made.",Retain for 3 year(s) after superseded,Public,
15433,Willard (Utah),Contracts and agreements files (canyon line),undated,,"These files contain official agreements enforceable by law\, to acquire or incur services\, products. File may also include ordinances\, bonds\, job specification books\, and related correspondence.",Retain permanently,Public,
15453,Willard (Utah),Cross connection control survey files,undated,,"These files monitor potential or actual water system health hazards within specific premises. They are used to determine compliance with state laws\, schedule surveys\, and to write reports. They include various reports\, surveys\, and related correspondence.",Retain for 3 year(s),Public,
15461,Willard (Utah),Environmental Protection Agency (EPA) grant files,undated,,"There are project files maintained by the municipality for monies granted to the state of Utah and then distributed to individual local government entities. The files document the expenditures of these funds. They include detail listing of disbursements\, receipts\, grant modifications\, related correspondence and a copy of the original grant (40 CFR 30.501). The State Health Department's copy is maintained permanently.",Retain for 3 year(s),Public,
15439,Willard (Utah),Investigation case files,undated,,"These files contain all information collected on fire investigations. They may include various report forms\, interviews\, photographs\, newspaper clippings\, and other information as necessary to undertake investigation.",Retain for 25 year(s),Protected,
15549,Department of Human Services. Division of Services to People with Disabilities. Delta Office,Publications,1995-2004.,,"These are publications created by the agency and include reports\, leaflets\, pamphlets\, file manuals\, annual reports\, processed documents\, and the last manuscript report\, if not published\, relating to management projects.",Retain permanently,Public,
15571,Department of Human Services. Division of Services to People with Disabilities. Heber Office,Committee and conference files,1995-2004.,,"These are records created by committees or conferences\, including advisory committee's relating to executive establishments\, organiztions\, memberships\, and policies.",Retain permanently,Public,
15616,Department of Human Services. Division of Services to People with Disabilities. Logan Office,Executive correspondence,1995-2011.,,"These are records not duplicated elsewhere that document how the office is organized and how it functions\, its pattern of action\, its policies\, procedures\, and achievements.",Retain permanently,Public,
15659,Department of Human Services. Division of Services to People with Disabilities. Manti Office,Construction project case files,1995-2004.,,These file document the construction of new buildings and the renovation of rented buildings for state use.,Retain permanently,Public,
15572,Department of Human Services. Division of Services to People with Disabilities. Heber Office,Construction project case files,1995-2004.,,These file document the construction of new buildings and the renovation of rented buildings for state use.,Retain permanently,Public,
15662,Department of Human Services. Division of Services to People with Disabilities. Manti Office,Executive correspondence,1995-2011.,,"These are records not duplicated elsewhere that document how the office is organized and how it functions\, its pattern of action\, its policies\, procedures\, and achievements.",Retain permanently,Public,
15722,Department of Human Services. Division of Services to People with Disabilities. Moab Office,Publications,1995-2004.,,"These are publications created by the agency and include reports\, leaflets\, pamphlets\, file manuals\, annual reports\, processed documents\, and the last manuscript report\, if not published\, relating to management projects.",Retain permanently,Public,
15784,Pleasant Grove (Utah),System studies and report files (final report),undated,,"These are documents related to various studies by private and other government agencies. Includes working papers\, correspondence\, related documents and final report.",Retain permanently,Public,
15531,Department of Human Services. Division of Services to People with Disabilities. Delta Office,Executive correspondence,1995-2011.,,"These are records not duplicated elsewhere that document how the office is organized and how it functions\, its pattern of action\, its policies\, procedures\, and achievements.",Retain permanently,Public,
15787,Pleasant Grove (Utah),Fuel records,undated,,"These are logs\, reports\, or similar records documenting mileage and gasoline\, oil\, and diesel fuel used by municipal vehicles.",Retain for 2 year(s),Public,
15792,Pleasant Grove (Utah),Buildings and grounds maintenance log,undated,,This log records all repairs made to municipal buildings and grounds. It is used to verify that repairs were made.,Retain for 3 year(s),Public,
15800,Pleasant Grove (Utah),Customer application records,undated,,"These are applications completed by customers requesting water\, sewer\, or electric service. They are used for billing purposes. They include customer's name\, address\, and phone number; meter information\, date and approval signature(s).",Retain for 3 year(s) after final action,Public,
15794,Pleasant Grove (Utah),Election records,undated,,"These include all other records and forms (excluding ballots\, canvasses\, and returns) required in the municipal election (UCA 20-5-45(2)).",Retain for 22 month(s),Public,
15839,Elk Ridge (Utah),"Class ""C"" road funding project files",undated,,"These project files document the funding for Class ""C"" roads. CLass ""C"" funding is money allocated to each city or town from the state road fund ""under rules and regulations mutually adopted by city officials and the State Road Commission"" (UCA 27-12-23). The files include amount of funds allocated and how funds were spent for each project (man-hours\, vehicle usage\, and material used).",Retain for 3 year(s),Public,
15850,Pleasant Grove (Utah),Firearms qualification records,undated,,"These files contain records for police officers qualifying to carry a firearm. Each officer must qualify twice a year. These files include type of firearms used\, date\, identification number\, police officer's name\, pass/fail score\, and time span for score.",Retain for 2 year(s) after separation,Protected,
15832,Elk Ridge (Utah),City charter (articles of incorporation),undated,,"These files contain constitution\, bylaws and all amendments to city charters approved by the State Legislature.",Retain permanently,Public,
15854,Pleasant Grove (Utah),National Criminal Information Center (NCIC) files,undated,,"These files contain forms used to enter information on the NCIC system. The three separate forms used are stolen articles report\, stolen or missing guns report\, and wanted persons or missing juveniles report.",Retain for 1 year(s),Protected,
15906,Department of Human Services. Division of Services to People with Disabilities. Nephi Office,Executive correspondence,1990-2011.,,"These are records not duplicated elsewhere that document how the office is organized and how it functions\, its pattern of action\, its policies\, procedures\, and achievements.",Retain permanently,Public,
15995,Department of Human Services. Division of Services to People with Disabilities. Park City,Executive correspondence,1990-2004.,,"These are records not duplicated elsewhere that document how the office is organized and how it functions\, its pattern of action\, its policies\, procedures\, and achievements.",Retain permanently,Public,
15921,Dixie Deer Special Service District (Utah),Lawsuit case files (customer/district),1992-,Alphabetical,"These are case files for routine lawsuits filed by the city and those filed against the city. They are used in pleading cases in court and later for research purposes. They contain various court pleadings\, research material\, and attorneys' notes.",Retain for 7 year(s) after case is closed,Protected,
15969,Department of Human Services. Division of Services to People with Disabilities. Odgen Office,Publications,1990-2011.,,"These are publications created by the agency and include reports\, leaflets\, pamphlets\, file manuals\, annual reports\, processed documents\, and the last manuscript report\, if not published\, relating to management projects.",Retain permanently,Public,
16012,Department of Human Services. Division of Services to People with Disabilities. Park City,Publications,1990-2004.,,"These are publications created by the agency and include reports\, leaflets\, pamphlets\, file manuals\, annual reports\, processed documents\, and the last manuscript report\, if not published\, relating to management projects.",Retain permanently,Public,
16080,Department of Human Services. Division of Services to People with Disabilities. Richfield Office,Executive correspondence,1990-2011.,,"These are records not duplicated elsewhere that document how the office is organized and how it functions\, its pattern of action\, its policies\, procedures\, and achievements.",Retain permanently,Public,
16180,Department of Human Services. Division of Services to People with Disabilities. St. George Office,Periodic budget reports,1990-2011.,,These are agency reports that document the status of appropriation accounts and apportionments at the end of the fiscal year.,Permanent. Retain for 1 year(s),Public,
15992,Department of Human Services. Division of Services to People with Disabilities. Park City,Construction project case files,1990-2004.,,These file document the construction of new buildings and the renovation of rented buildings for state use.,Retain permanently,Public,
16097,Department of Human Services. Division of Services to People with Disabilities. Richfield Office,Publications,1990-2004.,,"These are publications created by the agency and include reports\, leaflets\, pamphlets\, file manuals\, annual reports\, processed documents\, and the last manuscript report\, if not published\, relating to management projects.",Permanent. Retain for 1 year(s),Public,
16207,Department of Human Services. Division of Services to People with Disabilities. Tooele Office,Committee and conference files,1990-2004.,,"These are records created by committees or conferences\, including advisory committee's relating to executive establishments\, organiztions\, memberships\, and policies.",Permanent. Retain for 1 year(s),Public,
16377,Enterprise (Utah),Customer application records,undated,,"These are applications completed by customers requesting water\, sewer\, or electric service. They are used for billing purposes. They include customer's name\, address\, and phone number; meter information\, date and approval signature(s).",Retain for 3 year(s) after final action,Private,
16390,Southwest Utah Public Health Department (Utah),Family planning needs assessment reports,undated,,"This is a report submitted to the State Bureau of Family Planning showing the needs for family planning funds and the performance plan for the upcoming year. It is used in distributing grant money. It includes the local district name\, the number of births to teens out of wedlock\, abortion numbers\, the infant mortality rate\, the number of births in families below 150 percent of poverty\, and the increase or decrease of each category from the previous year. The record copy of this report is retained by the State Bureau of Family Planning permanently.",Retain for 1 year(s),Public,
16393,Southwest Utah Public Health Department (Utah),Morbidity data summary report,undated,,"These are morbidity statistics for all reportable diseases and diseases of public health importance. As stated in the Utah Code of Communicable Disease Rules\, the Department of Health collects this information in order to promote the public health and to prevent and control disease. They are used for federal\, state\, and local agencies\, the general public\, and for the functioning and management of the Bureau. Statistics provide information by year\, county\, month\, and show distribution by age and sex. The State Bureau of Epidemiology retains the record copy of these records permanently.",Retain until administrative need ends,Public,
16402,School and Institutional Trust Lands Administration,Contract of sale account cards,1930-,None,"These are cards which document and track payments for land sold by the division. The cards include the payment history of the property\, the name and address of the buyer\, the county\, account number\, dates payments were made\, and when the final payment was made.",Permanent. Retain for 7 year(s),Public,
16414,Salt Lake City (Utah). Police Department,Records search request files,1984-,Chronological,"These files contain forms used to request photos or mug shots; criminal history\, case file reports\, dockets\, rap sheets\, etc. They contain date\, name of person requesting; division or agency; type of information wanted; description of subject of information wanted (name\, aliases\, date of birth); information on completed request such as whether information was found; description of what was disseminated; name of person making search; date completed\, and initials of supervisor approving search.",Retain for 1 year(s),,
16294,Department of Human Services. Division of Services to People with Disabilities. Blanding Office,Committee and conference files,1990-2004.,,"These are records created by committees or conferences\, including advisory committee's relating to executive establishments\, organiztions\, memberships\, and policies.",Permanent. Retain for 10 year(s),Public,
16408,Salt Lake City (Utah). Police Department,Arrest dockets and booking sheets,1907-,Numerical by assigned number,"These files contain the record of arrests of individuals committing offenses. Separate forms are completed if the offender is a juvenile or if it is a non-booking arrest. The forms contain the following information: name; date; time; aliases\, if any; location of arrest; charge or commitment; bail or sentence; judge name; sheriff's office number\, master file number\, FBI number and case number; whom received from; agency; date of last photo; further information about person at time of arrest; and property.",Permanent. Retain for 88 year(s),,
16417,Salt Lake City (Utah). Police Department,Case logs,1941-,Numerical by case number,"These logs list every incident or crime reported to the Police Department. Information for this record is generated from the ""Incidents Report/Log Card in the Dispatch Records"". The log contains the name of operator and shift worked\, case number\, name of complainant\, location of offense\, type of complaint\, time and assignment number.",Permanent. Retain for 89 year(s),,
16409,Salt Lake City (Utah). Police Department,Police master files,1905-,Numerical by assigned number,"These files contain all criminal history\, reports\, and other documentation on an individuals criminal activity.",Permanent. Retain for 90 year(s),,
16427,University of Utah (Utah). Medical Center. Family and Preventive Medicine,Urban/rural data on cancer incidence in Utah,1967-1978.,Alphabetical by subject,"These case files document studies performed by the Univeristy of Utah comparing the incidence of cancer in rural and urban areas and between Mormons and non-Mormons. The files include raw data in the form of tables and statistics\, reports\, drafts of studies\, and correspondence.",Permanent. Retain for 15 year(s),Public,
16445,Salt Lake City (Utah). Police Department,Radio and pager assignments files,1976-,Numerical by serial number,"These files contain records used to monitor each item of radio equipment in the Police Department. The pager records include cap code number\, inventory number\, name of assigned officer\, division section\, and serial number. The radio records include serial number\, assigned division\, name of assigned officer\, and car number.",Retain until disposition of asset,,
16439,Salt Lake City (Utah). Police Department,Stolen automobile report,1987-2016.,Alphabetical by make of car,"This monthly computer printout lists stolen automobiles by make of car. The report includes information concerning the automobile such as color\, year\, make\, model\, body style\, license number\, serial number\, along with location stolen from\, month and year stolen\, and case number. Information is updated continuously. As a new update is received\, the old one is discarded.",Retain for 1 month(s) or for 0,,
16450,Salt Lake City (Utah). Police Department,National Communication Information Center information codes,1945-,Numerical by code number,"These files contain lists of how all NCIC codes are listed in the computer. These codes are listed in order of severity of offense with the most severe being first. The files contain the codes and meaning. These are necessary for Police Department use.This record is updateable\, but on an infrequent basis.",Retain for 90 year(s),,
16466,Salt Lake City (Utah). Police Department,Juvenile violation reports,1985-,Alphabetical by name,These report forms are completed for each juvenile violation that is not a warranty arrest for minor first offenders. Report contains violators name; nickname or alias; case number; age; date of birth; sex; race; physical description; residence address and phone number; legal parents name; whom child is living with; school or employer; grade or occupation; marriage status of parents address and phone number; address of violation; violation; date; time; beat; unusual circumstances/companions (if any); time released; whom released to; reporting officer; ID number; unit; officer's remarks; and signature of juvenile.,Retain for 1 year(s),,
16474,Salt Lake City (Utah). Police Department,Fingerprint cards,1924-,Numerical by NCIC classification number,These cards contain information on persons who have been fingerprinted. The card includes the NCIC classification number; Henry classification (a fingerprint characterization classification); name of arrested person; signature of arrested person; file number; charge; sex; race; residence address; social security number; birth date; heighth; weight; signature of person taking fingerprints; date; type of license (if applying for license); place of birth; physical description; individual print of each finger and thumb; prints of left and right four fingers taken simultaneously; and each thumbprint.,Retain for 90 year(s) after date of birth,,
16433,Salt Lake City (Utah). Police Department,Uniform crime report worksheets,1980-2016.,Chronological,"These report forms are completed for the Uniform Crime Reporting System and are compiled into an annual report by the Bureau of Criminal Investigations and submitted to FBI and the NCIC. This form includes the numbers of crimes committed in each year in the following categories: criminal homicides\, forcible rape\, robbery\, assault\, burglary\, larceny or theft\, and motor vehicle theft. Report shows population\, month\, year\, and totals for each offense. This report also contains: Supplementary Homicide Report; Law Enforcement Officers Assaulted Report; and Arson Offenses Known to Law Enforcement.",Retain for 15 year(s),,
16452,Salt Lake City (Utah). Police Department,Problem burglar alarm files,1982-,Chronological,"These files contain forms used to record information on problem burglar alarms (usually faulty equipment) in order that officer can help to correct problem. The form contains the permit number\,address or location\, name of business\, name of person to call\, name to call\, name of officer\, etc. This information is entered into computer.",Retain for 2 month(s),,
16468,Salt Lake City (Utah). Police Department,Runaways log,1984-,Chronological,This log consists of forms used to record the names of runaway juveniles for monitoring purposes. The form contains the name of the runaway; officer assigned to case; case number; date reported; and date returned.,Retain for 1 year(s),,
16462,Salt Lake City (Utah). Police Department,City businesses card file,1965-,Alphabetical by name,"This card file lists Salt Lake City business establishments and names of owners. It is used for notification purposes in cases of emergency. The cards include name of establishment\, owner\, person responsible\, phone number\, address\, and remarks. These cards are updated continuously.",Retain until final action,,
16472,Salt Lake City (Utah). Police Department,Commercial/residential security inspection files,1978-,Chronological,These are forms completed by the Crime Prevention Unit for each residence or business as it is inspected. Buildings are inspected for security purposes and owners are notified of precautions to take to prevent burglary and theft. The form includes owner's name and address; type of premise; telephone number; date and type of offense; name of officer inspecting premises; whether follow-up to crime; report number; whether request by owner or canvas; name of person contacted; position; telephone number; date inspected; ratings; check results of each item as it is inspected; and any recommendations.,Retain for 5 year(s),,
16480,Salt Lake City (Utah). Police Department,Crime lab request form,1985-,Chronological,"These are forms used to request photos\, fingerprints\, or other information from the crime lab. The forms includes information requested (by number\, name\, etc.); name of requesting officer; division; and date of request.",Retain for 1 year(s),,
16488,Salt Lake City (Utah). Police Department,Wanted person police bulletins,1975-,Chronological,"These files contain forms used to distribute information concerning wanted or missing persons to police officers and other law enforcement agencies. The form contains the photo of subject\, name\, master file number\, aliases\, date of birth\, sheriff's office number\, description\, identifying marks\, address\, FBI number\, UBI number\, social security number\, vehicle description\, drivers license number\, case number\, warrant date\, bail amount\, summary of case\, charge judge name\, warrant number\, name warrant signed by\, and name of detective.",Retain until case is closed,,
16461,Salt Lake City (Utah). Police Department,Mortuary rotation card files,1979-,Alphabetical by name,This card file lists all Salt Lake City mortuaries. It is used in rotation as the need arises through dispatched emergency calls.,Retain until final action,,
16483,Salt Lake City (Utah). Police Department,Evidence case log,1962-,Chronological,"These are three separate log books used to record evidence received in the Evidence Room. They are used to monitor the status of all items of evidence. The General Log Book includes: case number; location of bin where evidence stored; brief description; date\, time\, name of officer authorizing release\, and location where is stored; brief description; date\, time\, name of officer authorizing release\, and location where evidence is released to. Gun log book includes serial number and description. Money Log Book includes case number and a notation that money was turned over to general fund.",Retain for 83 year(s),,
16507,Salt Lake City (Utah). Police Department,Alarm permits files,1981-,Alphabetical by name of business or residence,"These files contain permits issued to businesses which are required to have a burglar alarm per SLC Ordinance 20-35-1 to 22. The files contain the following information: date; permit number; name of business or resident\, address\, phone number; whether building is owned or leased; name of owner of business; name of alarm company or person installing alarm system\, address\, phone number; name of alarm company servicing alarm\, address\, phone number; names and phone numbers of persons police can notify to respond with key; whether silent or audible system\, and type of alarm.",Retain for 90 year(s),,
16524,Utah State Tax Commission. Administration Division,Bank reconciliations,1950-,Numerical by sequential,Daily report from bank that is used for reconciliation.,Retain for 1 year(s),Public,
16540,Utah State Tax Commission. Accounting Section,Treasurer deposits,1964-,Chronological.,These are records of monies given to the State Treasures Office for deposit.,Retain for 2 year(s),Public,
16562,Southwest Utah Public Health Department (Utah),Communicable disease control program files,undated,,"This is a record of incoming and outgoing correspondence\, related to the Communicable Disease Control Program. Includes financial\, medical\, disease control\, and patient information; policies\, procedures\, rules\, regulations\, ordinances; and general program operational files. The State Bureau of Epidemiology maintains the record copy of these records.",Retain until superseded,Private,
16503,Salt Lake City (Utah). Police Department,Armed officers on concourse log,1984-,Chronological,"These are forms signed by any armed officer passing through security at the Salt Lake City International Airport. They are used to document all known weapons in concourse secured areas. The form includes date\, time\, officer's name and department; title\, which airlines he is approaching; flight number\, destination; and signature of security agent.",Retain for 1 year(s),,
16526,Utah State Tax Commission,Executive calendars,1978-,Alphabetical by subject,"Records containing substantive information relating to the official activities of high-level officials which is not incorporated into memoranda\, reports\, correspondence\, or other records included in the official files. Includes calendars\, appointment books\, schedules\, logs\, diaries\, and other records documenting meetings\, appointments\, telephone calls\, trips\, visits\, and other activities of the state employees. See Daily Activity Schedules.",Permanent. Retain for 10 year(s),Public,
15394,Department of Human Services. Division of Services to People with Disabilities. Cedar City Office,Executive correspondence,1995-2011.,,"These are records not duplicated elsewhere that document how the office is organized and how it functions\, its pattern of action\, its policies\, procedures\, and achievements.",Permanent. Retain for 10 year(s),Public,
15440,Willard (Utah),Utah Emergency Medical Services (EMS) incident report,undated,,This report form records both statistical and patient information on all emergency medical services calls received by the fire department. It serves as the medical chart for all persons treated by the department's paramedics. This report is required by law (UCA 26-8-5) and a copy is submitted to the State Office of Emergency Medical Services for auditing compliance.,Retain for 10 year(s),Public,
15459,Willard (Utah),Water treatment plant operational report,undated,,"This is a copy of a monthly report submitted to the State Department of Health verifying drinking water standards (49 CFR 130.4). They are used to monitor compliance with water quality standards and to verify standards were met. They include daily and total monthly amounts\, minimum\, maximum\, and averages for filter operation\, filter rate in gallons per minute\, length of filter run; filter head loss; and minutes of backwash; lists amounts and kinds of chemicals used. The State Health Department maintains their copy for 10 years.",Retain for 5 year(s),Public,
15411,Department of Human Services. Division of Services to People with Disabilities. Cedar City Office,Publications,1995-2004.,,"These are publications created by the agency and include reports\, leaflets\, pamphlets\, file manuals\, annual reports\, processed documents\, and the last manuscript report\, if not published\, relating to management projects.",Permanent. Retain for 10 year(s),Public,
15441,Willard (Utah),Law enforcement case files,undated,,"These case files are created as a result of a complaint or other actions being investigated by the police department. They are the central case files for all cases handled by agency. Case files are usually filed numerically by case number. It is recommended files be separated by case type providing ease in the weeding of files. These files may include the investigative report\, fingerprint cards\, original arrest report\, supplemental reports\, copies of warrants\, photographs\, correspondence\, court orders\, court dispositions\, officers' notes\, pertinent laboratory tests\, copies of booking sheets and arrest reports.",Retain for 75 year(s),Private,
15460,Willard (Utah),Well pumping records files,undated,,"These files contain records showing the amount of water pumped from each well in district system. The records show operating time\, power used\, pumping water level and static level.",Retain for 1 year(s) after completion of publication or report,Public,
15443,Willard (Utah),DUI reports,undated,,"These reports are a three-part state form used for reporting persons arrested for Driving Under the Influence of Alcohol (DUI). The original is sent to the Driver's License Division of the Department of Public Safety (UCA 41-2-130(4)). The report is filed by case number and by arrestee's name\, and sometimes is part of the case file.",Retain for 2 year(s),Private,
15455,Willard (Utah),Meter location records,undated,,"These records contain information about all meters (water and electric). They are used to locate meters for service and billings. They include address\, work order number\, size of meter\, contractor\, owner\, plumber and date installed.",Retain for 1 year(s) after disposition of asset,Public,
15528,Department of Human Services. Division of Services to People with Disabilities. Delta Office,Construction project case files,1995-2004.,,These file document the construction of new buildings and the renovation of rented buildings for state use.,Retain permanently,Public,
15658,Department of Human Services. Division of Services to People with Disabilities. Manti Office,Committee and conference files,1995-2004.,,"These are records created by committees or conferences\, including advisory committee's relating to executive establishments\, organiztions\, memberships\, and policies.",Retain permanently,Public,
15679,Department of Human Services. Division of Services to People with Disabilities. Manti Office,Publications,1995-2004.,,"These are publications created by the agency and include reports\, leaflets\, pamphlets\, file manuals\, annual reports\, processed documents\, and the last manuscript report\, if not published\, relating to management projects.",Retain permanently,Public,
15777,Sanpete County (Utah). County Clerk,Franchise book,1908-,Chronological.,"This book documents franchises granted by the county commission. The commissioners ""must cause to be kept a franchise book containing all franchises granted by the board for that purpose\, the length of time and to whom granted\, the amount of bond and license tax required or other consideration to be paid"" (UCA 17-5-16-(4)(1990)).",Retain permanently,Public,1 microfilm reel
15795,Pleasant Grove (Utah),Election returns,undated,,These are books of tabulations counted by the election judges. They serve as the official tally of votes for municipal elections.,Retain for 22 month(s),Public,
15813,Elk Ridge (Utah),Grant files (supporting documents),undated,,"These are reports on the administrative and fiscal operations of federal or state funded programs compiled on a monthly\, quarterly\, or semi-annual basis and all other supporting data.",Retain for 5 year(s),Public,
15780,Willard (Utah),Municipal Building Authority records,1992-,Alphabetical by title of project,"Records that pertain to Municipal Building Authority that was established by ordinance in accordance with the ""Utah Municipal Building Authority Act"" (UCA 17A-3-901\,et seq. (1995)) . It is a nonprofit corporation organized by the city as the municipal building authority solely for the purpose of acquiring\, improving\, or extending one or more projects and financing the costs on behalf of the city. Files include articles of incorporation\, ordinance information\, resolutions\, minutes and general correspondence.",Retain permanently,Public,
15797,Pleasant Grove (Utah),Liability risk management case files,undated,,"These are case files of the reporting\, investigation and settlement of liability claims filed against the municipalities.",Retain for 20 year(s),Public,
15806,Pleasant Grove (Utah),Contracts and agreements files,undated,,"These files contain official agreements enforceable by law\, to acquire or incur services\, products. File may also include ordinances\, bonds\, job specification books\, and related correspondence.",Retain permanently,Public,
15816,Elk Ridge (Utah),Studies and surveys,undated,,"These are documents related to various studies by private and other government agencies. Includes working papers\, correspondence\, related documents and final report.",Retain permanently,Public,
15786,Pleasant Grove (Utah),Vehicle registration certificates,undated,,These registration forms document municipal ownership of vehicle.,,Public,
15830,Elk Ridge (Utah),Insurance policy files (errors and omissions),undated,,These are insurance policy contracts between municipality and private insurers.,Retain for 15 year(s),Public,
15825,Elk Ridge (Utah),Administrative payroll report,undated,,These are reports and statistics with any supporting and related records to payroll operations and pay administration. Includes reports and data used for workload and personnel management purposes.,Retain for 3 year(s),Public,
15833,Elk Ridge (Utah),Contracts and agreements files (contractor's liability),undated,,"These files contain official agreements enforceable by law\, to acquire or incur services\, products. File may also include ordinances\, bonds\, job specification books\, and related correspondence.",Retain permanently,Public,
15852,Pleasant Grove (Utah),Master name index,undated,,"This is an alphabetical index of names containing information on each individual having been interrogated\, arrested\, or named as suspect or accomplice in crime\, and the names of victims\, complainants and witnesses to police incidents. It includes information on arrested persons (cross referenced by aliases)\, complainants\, witnesses\, and victims (providing name\, address\, date of birth\, race\, sex)\, date of incident\, type of incident\, names of persons and businesses in contact with police departments\, notice of content\, and report of recorded event.",Retain until administrative need ends,Private,
15836,Elk Ridge (Utah),Resolutions,1979-,Numerical by resolution number,"These are formal statements of a decision\, or expression of opinion put before or adopted by the city council. They may perform the same function as an ordinance. Resolutions may include the following: establishing water and sewer rates\, charges for garbage collection and fees charged for municipal services\, establishing policies and guidelines\, and regulating the use and operation of municipal property (UCA 10-3-717).",Retain permanently,Public,
15855,Pleasant Grove (Utah),Robbery bulletin records,undated,,"These files contain information to be distributed to other law enforcement agencies concerning robberies. The form includes date\, time\, case number\, suspect's vehicle\, suspect's description\, victim's name\, and location\, type of weapon used\, amount and description of loss\, facts of case summary\, and investigating officer's name.",Retain for 4 year(s),Protected,
15838,Elk Ridge (Utah),Special assessment plats (residential address),undated,,"These plats show the location of properties that are affected by special assessments. Plats are used for reference and for compilation of tax roll. They include footage\, actual property lines\, township and range\, rights-of-way\, monument markers\, lot measurements\, blocks\, subdivision names\, and color coding to indicate properties being assessed.",Retain for 5 year(s),Public,
15926,Department of Human Services. Division of Services to People with Disabilities. Nephi Office,Publications,1990-2004.,,"These are publications created by the agency and include reports\, leaflets\, pamphlets\, file manuals\, annual reports\, processed documents\, and the last manuscript report\, if not published\, relating to management projects.",Retain permanently,Public,
16123,Department of Human Services. Division of Services to People with Disabilities. Roosevelt Office,Construction project case files,1990-2004.,,These file document the construction of new buildings and the renovation of rented buildings for state use.,Retain permanently,Public,
16229,Department of Human Services. Division of Services to People with Disabilities. Tooele Office,Purchase requisition files,1990-2004.,,These are requisitions for supplies and equipment for current inventory.,Retain for 4 year(s),Public,
16136,Department of Human Services. Division of Services to People with Disabilities. Roosevelt Office,Periodic budget reports,1990-2011.,,These are agency reports that document the status of appropriation accounts and apportionments at the end of the fiscal year.,Permanent. Retain for 1 year(s),Public,
16076,Department of Human Services. Division of Services to People with Disabilities. Richfield Office,Committee and conference files,1990-2004.,,"These are records created by committees or conferences\, including advisory committee's relating to executive establishments\, organiztions\, memberships\, and policies.",Retain permanently,Public,
16222,Department of Human Services. Division of Services to People with Disabilities. Tooele Office,Periodic budget reports,1990-2011.,,These are agency reports that document the status of appropriation accounts and apportionments at the end of the fiscal year.,Permanent. Retain for 1 year(s),Public,
16341,Department of Human Services. Division of Services to People with Disabilities. Brigham City Office,Executive correspondence,1990-2011.,,"These are records not duplicated elsewhere that document how the office is organized and how it functions\, its pattern of action\, its policies\, procedures\, and achievements.",Retain permanently,Public,
16228,Department of Human Services. Division of Services to People with Disabilities. Tooele Office,Publications,1990-2004.,,"These are publications created by the agency and include reports\, leaflets\, pamphlets\, file manuals\, annual reports\, processed documents\, and the last manuscript report\, if not published\, relating to management projects.",Permanent. Retain for 1 year(s),Public,
16392,Southwest Utah Public Health Department (Utah),Human immunodeficiency virus control program files,undated,,"This is a record of incoming and outgoing correspondence related to the operations of the AIDS Control Program. Includes medical\, disease control and patient information regarding AIDS and HIV; narratives; summary data reports; grants information\, finance\, policies\, procedures\, rules\, regulations\, ordinances; and other general program operational files. The State Bureau of HIV/AIDS Prevention and Control maintain the record copy of these records which are transferred to the State Archives after they have been superseded.",Retain until superseded,Private,
16413,Salt Lake City (Utah). Police Department,Monthly/annual reports,1941-,Chronological,These reports contain a statistical compilation of police activity during each month and calendar year.,Permanent. Retain for 80 year(s),,
16421,Salt Lake City (Utah). Police Department,Supervisor's meetings minutes,1987-,Chronological,These are the minutes of monthly meetings held by the supervisors of the Records Unit.,Permanent. Retain for 1 year(s),,
16337,Department of Human Services. Division of Services to People with Disabilities. Brigham City Office,Committee and conference files,1990-2011.,,"These are records created by committees or conferences\, including advisory committee's relating to executive establishments\, organiztions\, memberships\, and policies.",Retain permanently,Public,
16391,Southwest Utah Public Health Department (Utah),Human immunodeficiency virus case files,undated,,"These files contain medical and epidemiological information on patients\, suspects and contacts for future research and disease intervention strategies. As stated in the Utah Code of Communicable Disease Rules\, the reports are intended to enable the Department of Health to protect the public health\, and prevent and control communicable disease. Information includes patient's name\, telephone number and address; physician's name and telephone number; the hospital; medical record number; name and phone number of the person completing form; date form completed; status report (new case or update); and the reporting health department. The State Bureau of HIV/AIDS Prevention and Control maintains the record copy of these case files permanently.",Retain for 4 year(s) after case is closed,Exempt,
16428,University of Utah (Utah). Medical Center. Family and Preventive Medicine,Uterine cancer rate study,1976-,Alphabetical by subject,"This study compares data concerning the incidence of uterine cancer in Utah. The files include raw data in the form of tables\, and reports and correspondence.",Permanent. Retain for 15 year(s),Public,
16394,Southwest Utah Public Health Department (Utah),Prenatal health case files,undated,,"These are case files for women who are eligible for the prenatal (PEPI) program. This program is for low income pregnant women who were presumed eligible for medicaid or who are on medicaid. The local health department performs an initial interview to determine the woman's eligibility. Once the woman is determined eligible she is assigned to a registered nurse who then contacts the client every month and performs home visits. Each of these components are documented in each client's chart. The client is maintained in the program for two months after the pregnancy ends. The case file includes prenatal care coordination tracking record form\, nursing notes\, prenatal initiative form\, Utah Perinatal record system (UPRS)\, identification card\, health insurance claim form\, and release of information form. These case files may also be called ""Baby Your Baby case files.""",Retain for 7 year(s),Private,
16423,Southwest Utah Public Health Department (Utah),Case management files,1993-,numerical,"These files\, required by 42 CFR 441.56(a) (1990)\, are used by the health department to ensure that all individuals who are eligible to enroll in the medicaid program are notified; and to determine eligibility of individuals accepted into the program. These files include the case management form\, recipient list\, and screening notifications.",Retain for 3 year(s),Private,
16440,Salt Lake City (Utah). Police Department,Wanted persons list,1987-2016.,None,"This computer printout is generated by police records listing all persons wanted for any of the following reasons: criminal activity\, missing persons\, runaways\, etc. The report lists case number\, citation number\, reason wanted\, name\, date of birth\, active status\, judge's name\, server's name\, warrant date\, bail amount\, and description of reason wanted. This information is constantly being updated.",Retain until superseded,,
16449,Salt Lake City (Utah). Police Department,Battery inventory log,1980-,Numerical by assigned number,"These logs are used to monitor batteries used in the Communications Division. They are necessary for warranty information. The logs include name of officer assigned\, location\, date in service\, and serial number if available. The logs are continuously changed and updated.",Retain until superseded,,
16399,Duchesne County (Utah). County Treasurer,Ledgers of part payments on auditor tax deeds,1914-,numerical by tax sale number,"These ledgers contain an application for partial payment for properties sold at tax sale. They include the name and address of purchaser\, land description\, serial number\, years of taxes\, date\, name of person purchasing property\, address\, amount\, receipt numbers\, dates of payments\, amount of payments\, amount of payment on principal\, interest; the balance of principal; total payment stamp and number of tax deed.",Retain for 7 year(s),,
16422,Salt Lake City (Utah). Police Department,Criminal history name file,1920-,Chronological,"This automated system contains a record of arrests accessable by name for each individual with a police record. This system includes information concerning civil service applicants\, taxicab drivers\, solicitors\, locksmiths\, licensed club dancers\, or all those required to be fingerprinted. This information includes: name\, aliases if any\, social security number\, date of birth\, dates of arrest\, and type of arrest. This information is purged 90 years after date of birth\, every 10 years in 10 year increments. The system is stored on hard disk and is backed up on tape every two weeks.",,,
16448,Salt Lake City (Utah). Police Department,Book inventory logs,1980-,Alphabetical by title,"These are logs used to identify books\, manuals\, and training materials in the Communications Division. The logs contain the name of item\, name of person assigned\, location\, and reference number if available. This record is continuously updated.",Retain until superseded,,
16456,Salt Lake City (Utah). Police Department,Dispatch activity recordings,1985-,Chronological,These are twenty-four hour audio tape recordings of all incoming and outgoing phone or radio calls made to or from the Police Department Dispatch Office. They are used to document actions of dispatch personnel. These tapes are regularly rotated. Portions of tapes concerning questionable cases are transferred to audio cassette tapes (series 5631).,Retain for 3 month(s),,
16447,Salt Lake City (Utah). Police Department,Command definition files,1976-,Numerical by console number,"These files contain the definition of commands for each computer station or console. This record was not generated by the Salt Lake City Police Department\, but it has the capability to be changed and updated by this division.",Retain until disposition of asset,,
16463,Salt Lake City (Utah). Police Department,Training/policy/procedure manuals,1983-,Alphabetical by unit name,"These training manuals are generated by the dispatch officer to train new employees. The volumes contain general information on Police Department procedures\, policies\, emergency training\, and how to deal with each individual caller.",Retain for 6 year(s) after superseded,,
16479,Salt Lake City (Utah). Police Department,Latent prints,1970-,Alphabetical by category,These cards contain latent fingerprints either lifted from objects used in crimes or found at the scene of crimes which are used in investigations. Latent prints are filed inside envelopes containing case number; date of occurrence; address of occurrence; and type of crime.,Retain for 15 year(s),,
16437,Salt Lake City (Utah). Police Department,Bicycle inventory reports,1980-,Chronological,"This computer printout lists all bicycles picked up\, found\, or impounded as evidence by police officers. The report includes the case number; date picked up; location; make; model; body style; wheel size; color; and frame number. Bicycles not claimed by owners are auctioned to the public.",Retain for 5 year(s),,
16446,Salt Lake City (Utah). Police Department,Shop equipment repair files,1981-,Chronological,"These are records used to track radio equipment when it is necessary to send them out for repairs. The files contain serial number\, assigned division\, date brought in\, date sent for repair\, date finished\, date received\, and date picked up.",Retain for 3 year(s),,
16470,Salt Lake City (Utah). Police Department,Crime Prevention Unit report,1978-,Chronological,"These report forms are completed for each activity attended by the Crime Prevention Unit (i.e. block meetings\, area meetings\, media contacts\, special assignments\, business burglary follow-ups\, residential burglary follow-ups\, residential burglary follow-ups\, business and home security surveys\, citizen complaints). The form includes nature of complaint; date and time; CPU case number\, address of occurrence; type of premises\, attendance; council district number; name\, address\, telephone number of complainant; business name\, address\, phone number; type of aids used; etc. Report also includes monthly report.",Retain for 5 year(s),,
16486,Salt Lake City (Utah). Police Department,Case assignment and summary files,1983-,Chronological,"These files contain forms completed by each detective daily and monthly on case assignments. They are used to compile the monthly statistics for Administration and Crime Analysis. The forms includes: investigator's name; date; case number; victim/ complainant's name; offense; NCIC code number; clearance information such as status (active\, closed\, service call); whether arrested by detective\, outside agency\, or patrolman; whether a complaint was obtained\, denied\, exceptional clearance\, or unfounded; year; date closed; and priority status.",Retain for 2 year(s),,
16465,Salt Lake City (Utah). Police Department,Juvenile docket sheets files,1980-,Numerical by docket number,"These files contain forms completed by a police officer or detective at time of juvenile arrest. The form contains the name; location; docket number; alias; residence address; date; time; master file number; birth date; birthplace; age; sex; race; of violation; NCIC code number; case number; physical description; name of person released to\, name referred to; name\, address\, and phone number of mother\, father guardian; reason for detention; whether parents notified; date and time notified; occupation or school attending; whether child lives with parents; ID number; and juvenile court disposition.",Retain for 3 year(s),,
16481,Salt Lake City (Utah). Police Department,Police Athletic League files,1983-,Chronological,"These files contain a record of hours logged for each activity played at PAL to monitor attendance of children. The files includes month; type of activity; time\, day of month; youth or adults participating; number of players participating; average time played; total number of units of time utilized by all participants; and number of female\, male\, staff\, and volunteers participating in each separate activity. A monthly total of time units is recorded for monitoring time spent and for comparison purposes.",Retain for 10 year(s),,
16516,Utah State Tax Commission. Administration Division,Daily tax revenue recaps,1984-,Chronological by date.,"These records include all revenue accounting reports and documents of the Tax Commission including the Motor Vehicle Division\, with the exception of Finet Cash Receipt Transactions\, Journal Vouchers\, Returned Checks\, International Fuel Tax Agreement/International Registration Plan transmittals\, and bank reconciliations. Those records are maintained under separate record series.",Retain for 3 year(s),Public,
16519,Utah State Tax Commission. Administration Division,Suspense vouchers,1945-,Numerical by receipt number,"These vouchers are created by the Motor Vehicle Division. They are used when a registration or title application is paid but the documents pertaining to registration or title are missing. Information includes the name of owner\, registration information\, date vehicle was registered\, amount paid for vehicle\, amount of registration fees\, which documents are missing\, and action taken by the Tax Commission.",Retain for 3 year(s),Public,
16547,Utah State Tax Commission. Accounting Section,Travel vouchers,1970-,Chronological.,"Correspondence\, forms\, and related records pertaining to agency travel and transportation functions\, not covered elsewhere in this schedule.",Retain for 3 year(s),Public,
16560,Southwest Utah Public Health Department (Utah),Communicable disease case files,undated,,"These files are kept in order to maintain a concise\, accurate\, and historical record of reportable communicable diseases and epidemiological investigations. As stated in the Utah Code of Communicable Disease Rules\, the reports enable the Department of Health to protect the public health\, and prevent and control communicable disease. Includes investigations such as Botulism Alert Summary\, Reyes Syndrome Case Investigation Report\, Leprosy Surveillance\, Outbreak Investigation\, Infant Botulism\, Pertussis Report\, and Weekly Campylobachter Surveillance Report; also includes original incoming and copies of outgoing correspondence related to epidemiological investigations. The State Bureau of Epidemiology maintains the record copy of the records permanently.",Retain for 7 year(s) after case is closed,Exempt,
16501,Salt Lake City (Utah). Police Department,Special evidence files,1974-,Chronological,"These files contain forms which record expenditures by squad for investigations. The files contain ""Request for Cash Form""\, which is used when cash is necessary to proceed with an investigation; the ""Disbursement Form"" which contains all necessary information and explanations for expenditure; and the ""Monthly Report"" which contains monthly totals of funds borrowed and expended.",Retain for 7 year(s),,
16510,Utah State Tax Commission. Property Tax Division,Assessment certificates,1970-,Chronological.,"These documents are prepared by the Property Tax Division for the Federal Census Bureau to certify and compare information submitted by cities and towns. They document whether the cities and towns have followed state statutes concerning property assessments. The information is submitted annually and records boundaries changed\, incorporated\, and/or dissolved.",Retain for 7 year(s),Public,
16533,Utah State Tax Commission. Administration Division,Payroll reports,1961-,Chronological,These are payroll reports which are used and created by the budget division for payroll reasons.,Retain for 3 year(s),Private,
16495,University of Utah (Utah). Medical Center. Family and Preventive Medicine,Child brain tumor study,1978-1982.,Numerical by case number,"These files contain the documentation and data from several telephone surveys conducted concerning the incidence of brain tumors in children. The files contain correspondence\, interview data sheets\, telephone numbers\, locations\, and physician information.",Retain for 55 year(s),Private,
16504,Salt Lake City (Utah). Police Department,Airline Transportation Association meetings files,1984-,Chronological,These files contain records of the Airline Transportation Association Meetings. The files contain agendas and minutes of meetings. They consist of business dealing with airline security procedures and problems.,Retain for 1 year(s),,
16515,Utah State Tax Commission. Administration Division,Miscellaneous transactions journals,1950-,"Chronological, thereunder numerical by journal entry number","These journals record all miscellaneous revenue transactions. Includes accounts payable and receivable\, miscellaneous refund payments\, adjustment forms\, batch header cards and batch reconciliations\, payments\, vouchers\, payment adjustments\, bad check debits\, deposit information\, invoice payments\, and other tax and operational receipts and expenditures. Lists name of taxpayer or account\, amount of transactions and account and taxpayer numbers. This records series is not being microfilmed at present. However\, the Tax Commission will eventually be microfilming this series in random order as part of record series 17051\, Business,tax microfilm.",Retain for 15 year(s),Private,
16527,Utah State Tax Commission. Administration Division,Sales tax distribution records,1972-,"Chronological, thereunder alphabetical by municipality","These are records of quarterly and monthly distribution of sales taxes collected by the state and distributed to the appropriate counties and municipalities. These reports are used by the Tax Commission to insure proper distribution to municipalities based on population and point of sale. Earlier reports and distribution were done manually. The current system and program is all handled by computer. Information contains dollar volume of tax receipts\, and distribution formulas.",Permanent. Retain for 15 year(s),Protected,
16537,Utah State Tax Commission. Accounting Section,Fixed asset reports,1970-,Chronological,"File used to track and control capital outlay such as office equipment (chairs\, typewriters\, etc.) and other fixed assets including tools\, machinery\, and other large equipment.",Retain for 2 year(s) after disposition of asset,Public,
16546,Utah State Tax Commission. Accounting Section,Travel requests,1975-,Chronological.,"Correspondence\, mileage and commute forms\, and related records pertaining to agency travel and transportation functions.",Retain for 3 year(s),Public,
16558,Utah State Tax Commission. Administration Division,Credit card lists,1983-,Alphabetical by surname.,Report generated by American Express showing expenditures made by state employees on agency American Express Cards.,Retain for 3 year(s),Public,
16552,Utah State Tax Commission. Administration Division,Leave applications,1950-,"Alphabetical by division, thereunder chronological.",Application for leave and supporting papers relating to request for and approval of leave.,Retain for 3 year(s),Private,
14321,Southwest Utah Public Health Department (Utah),Food service plan review records,1972-,Alphabetical by company name,"These review forms document the local health department's review of food service plans prior to the opening of the establishment. This is part of the local health departments duties as set out in UCA_26A-1-114(2)(a) (2011). The department reviews floor plans\, equipment schedules\, plumbing plan and schedule\, lighting plan\, finish schedule (floors\, walls\, and ceiling)\, and equipment details when necessary to determine whether food establishments meet general requirements for bathrooms\, washing facilities\, plumbing\, cooking equipment\, grease traps\, lighting\, waste disposal\, and other facilities prior to the opening of the establishment. These forms include the establishment's name\, address\, mailing address\, and telephone number\, reviewers name\, date\, a listing of any areas of concern\, and comments.",Retain for 3 year(s),Public,
14349,Department of Workforce Services. Division of Housing and Community Development,Housing Preservation Program homeowner case files,1986-,"Chronological, thereunder alphabetical by homeowner name.","This series contains promissory notes\, loan contracts\, correspondence\, payment records\, and related supporting documents. This series is maintained in order to document the terms of the loan agreements entered into under the Housing Preservation Program. Information includes the name and address of debtor\, amount of loan\, payment amounts and dates\, amounts of scheduled payments\, and related information.",Retain for 10 year(s) after final action,Private,
14374,South Davis Sewer District (Utah),Bond issue file,undated,,"These files document the implementation of significant municipal bonds (i.e.\, revenue or special bonds)\, but not general obligation bonds. These files include authorizations supporting financial data\, contracts or sales agreements\, destruction certificates\, and sample copies of bonds sold as evidence of municipal indebtedness.",Retain permanently,Public,
14404,Department of Health and Human Services. Division of Child and Family Services. Provo Office and Western Region Administration,Substantiated child abuse and neglect reports,1980-1995.,Alphabetical by client surname,"This record series is a case file of reported damage or threatened damage to the physical or emotional health and welfare of a child through neglect or abuse and includes causing non-accidental physical or mental injury\, incest\, sexual abuse\, sexual exploitation\, molestation\, or repeated negligent treatment or maltreatment. Investigations are required upon receipt of a report in an effort to protect the best interest of the children\, offer protective services to prevent harm to the children\, stabilize the home environment\, and preserve family life when possible. Information from Abuse and Neglect Report 741 is put into the Central Register (which is an automated data record on the agencies local data system established by UC 78-3b-12).__This,series includes the Child Abuse/Neglect Report (Form 741)\, a narration for services\, a listing of the type of services\, a rehabilitative treatment plan\, and all other data collected as a result of an investigation.",Retain for 100 year(s) after case is closed,Controlled,
14310,Southwest Utah Public Health Department (Utah),Blood pressure/cholesterol records,1980-,Alphabetical by surname,"These records are a two-part form completed by health workers for clients having blood pressure and cholesterol health screenings. These informal screenings are held at various locations throughout the district including shopping centers and health fairs. They are used to identify existing health problems and to encourage healthy lifestyles. The original (white copy) is submitted to the State Bureau of Chronic Disease Control and is maintained as the record copy while the yellow copy is retained by the local health department. The form includes the name\, address\, social security number\, phone number\, weight\, height\, birth date\, age\, gender\, ethnic origin\, education level\, questions concerning smoking\, questions concerning blood pressure and blood cholesterol\, brief family and individual medical history\, blood pressure readings\, blood cholesterol readings and signed consent authorizing blood pressure and cholesterol tests.",Retain for 4 year(s),Private,
14319,Southwest Utah Public Health Department (Utah),Food handlers permit application records,1972-,Alphabetical by company name,"These forms document the application and issuance of food handlers permits. They include applicant's name\, address\, and telephone number\, date\, birth date\, sex\, physical description\, place and address of employment site\, whether permit previously issued\, and applicant signature.",Retain for 3 year(s),Private,
14329,Southwest Utah Public Health Department (Utah),"Rest stop, mobile home parks, and roadway parks inspection reports",1972-,Alphabetical by company name,"These report forms document the health department inspections of mobile home parks\, recreational vehicle parks\, and roadway rest stops. All deficiencies discovered must be corrected by the next routine inspection or a specified time period or facilities could be closed for noncompliance (UCA 26A-1-114 (1992)). The report form includes name of park or rest stop\, city\, county\, health department\, number of spaces occupied (independent\, dependent\, self-contained)\, secondary water source\, on-site sewage disposal site\, owner's/operator's name and address\, type of inspection (routine\, complaint\, construction inspection\, request\, follow-up\, pre-opening\, survey\, other)\, inspection results concerning water supply\, wastewater disposal\, service buildings\, swimming and,wading facilities\, and solid waste disposal\, any specific remarks\, date\, owner's or representative's signature\, and sanitarian's signature.",Retain for 3 year(s),Public,
14337,Southwest Utah Public Health Department (Utah),Swimming pool permits,1972-,Alphabetical by company name,"These files document the issuance of permits by the health department to operate public swimming pools. The permits include the permit holder's name\, the business name\, the permit holder's home and business addresses\, the date issued\, expiration date\, property owner's name\, the type of business\, date application approved\, and permit number.",Retain for 2 year(s) after expiration of permit or license,Public,
14320,Southwest Utah Public Health Department (Utah),Food service establishment inspection records,1972-,Alphabetical by company name,"These are reports on inspections of food service establishments to ensure that proper methods of food preparation and sanitation are followed. These inspections are authorized under UCA_ 26-15-15-2(1)\, 26A-1-113\, 26A-1-114(1)(g) (1992). These reports include the name and address of the owner; the name of the establishment; the inspection purpose (follow-up\, regular\, etc); the date by which identified violations must be corrected; the inspector's comments; and the results of the inspection of food\, food protection\, personnel\, food equipment and utensils\, water\, wastewater\, plumbing\, toilet and hand washing facilities\, solid waste disposal\, insect/rodent/animal control\, floors\, walls\, and ceilings\, lighting\, ventilation\, dressing rooms\, other operations\, living quarters/laundry; the rating score; and inspector's name.",Retain for 4 year(s),Public,
14333,Southwest Utah Public Health Department (Utah),School building inspection records,1972-,Alphabetical by company name,"These files document the inspections conducted by the local health agency to ensure that the school buildings and premises are safe for use by the students and school personnel. This is part of the local health agencies duties as set out in UCA 26A-1-114(3) (1992). These inspection forms include school district's name\, school type\, school's name\, enrollment\, number of class and work rooms\, inspection date\, inspector's name\, the inspector's remarks\, and the results of the inspection of the grounds\, school rooms\, floors\, walls\, ceilings\, chalkboards\, heating\, ventilation\, lighting\, seating\, water supply\, hand washing facilities\, toilet facilities\, locker facilities\, shower rooms\, and waste disposal.",Retain for 6 year(s),Public,
14342,School and Institutional Trust Lands Administration,Land transcripts,1907-,"Alphabetical by land category, thereunder by county","These records contain transcripts that document the acquisition of lands by the state of Utah for its use in various state activities. Each transcript has information concerning an individual parcel of land from the Approved Land list and documents the county where the land is located. Information includes county\, land list number\, total acres\, intended use\, date of selection\, description of tracts\, and land; section\, township\, and range.",Retain permanently,Public,
14395,South Davis Sewer District (Utah),Television inspection records,undated,,These are videotape reports taken by special monitoring cameras located at critical parts of the sewer lines. They are used to monitor conditions of the sewer lines.,Retain for 3 year(s),Public,
14365,South Davis Sewer District (Utah),Purchase authorization records,undated,,"This is an official authorization to pay on a claim or bill. Includes name of department fund\, check number\, date\, amount of claim\, transmittal sheet number\, and authorizing signature.",Retain for 4 year(s),Public,
14394,South Davis Sewer District (Utah),Employer's first report of injury,undated.,,"These files contain forms\, correspondence and related medical and investigatory records relating to on-the-job injuries\, whether or not a claim for compensation was made. They exclude copies filed in the Personnel files and those submitted to the Utah Industrial Commission.",Retain for 5 year(s),Public,
14422,South Davis Sewer District (Utah),Special treatment industrial files,undated,,"These are monthly and quarterly reports on the daily operations of treatment plants. They are submitted to the State Bureau of Water Pollution and to the Environmental Protection Agency (EPA). These reports are a record of the average amount of pollution discharged into the waters of the municipality from National Pollutants Discharge Elimination System (NPDES) permit holders. They document the daily operations of the Water Reclamation Plant such as sewage flow\, grit removal\, chlorine usage\, residuals\, digester gas products\, and lab analytical results (40 CFR 122.41(j)(2) (2006)).",Retain for 5 year(s),Public,
14439,Division of Community Development,State Homeless Coordinating Committee correspondence,1986-1989.,Chronological,"This series is comprised of the official correspondence of the Homeless Coordinating Committee. The series is maintained in order to document the history and activities of the committee. Since 1989\, the Director of the Division of Community Development has been the chair of the committee\, so the committee's correspondence is now part of the Division Director's Executive Correspondence.",Permanent. Retain for 5 year(s),Public,
14389,South Davis Sewer District (Utah),National Pollutant Discharge Elimination System permits,undated,,"These are permits issued under the Clean Water Act permitting the discharge of specific pollutants under controlled conditions (40 CFR 122.28 (2008)). This applies to municipalities with a population of 100\,000 or greater.",Retain permanently,Public,
14425,South Davis Sewer District (Utah),Payroll reports,undated,,"These files contain memoranda\, copies of payrolls\, checklists\, and related certification sheets. They also include security copies of documents prepared or used for disbursement\, along with supporting documentation. Please refer to Schedule 8\, Item #4 ""Employee Earnings History Files\,"" if an earning history file/card is not maintained.",Retain for 3 year(s),Public,
14455,Pleasant Grove (Utah),Fixed asset file,undated,,"These files contain listings of all municipal property (buildings and real estate)\, vehicles\, equipment\, and furniture. Includes description\, cost\, date purchased\, location\, name of vendor\, and depreciation.",Retain for 10 year(s),Public,
14482,Pleasant Grove (Utah),Billing adjustment records,undated,,"These are records of adjustments made in utility billings for debit\, credits\, refunds\, returned checks and abatements. They include customer's name and address\, type of adjustments and justification and compilation of amount changed\, and authorizing signatures.",Retain for 3 year(s),Public,
14508,Pleasant Grove (Utah),Traffic citations,undated,,"This is a copy of a citation issued by the police to drivers violating motor vehicle and traffic laws. It usually includes date\, time\, and location of violation\, license number of vehicle\, violation code\, name of officer\, and signature of person receiving citation.",Retain for 2 year(s),Public,
14473,Pleasant Grove (Utah),Board of Adjustment case files,undated,,These case files document the zoning activities of the Board of Adjustments. They are used to document the cases brought before the Board of Adjustment and its decisions. They contain the original application; findings and order; correspondence; and any exhibits such as plot plans or elevations. They are usually arranged numerically by case number.,Retain permanently,Public,
14510,Pleasant Grove (Utah),Uniform crime report files,undated,,"These files contain copies of a monthly statistical report of all offenses known to the police. They are separated into categories of crime (homicide\, rape\, robbery\, assault\, burglary\, larceny\, motor vehicle theft) and are submitted to the Uniform Crime Reporting Division. Supplementary reports detail the value of property stolen and recovered. These reports are used to create the annual published Uniform Crime Report.",Retain until administrative need ends,Public,
14456,Pleasant Grove (Utah),Bond issue files,undated,,"These files document the implementation of municipal bonds. They usually include authorizations supporting financial data\, contracts or sales agreements\, and sample copies of bonds sold as evidence of municipal indebtedness.",Retain permanently,Public,
14483,Pleasant Grove (Utah),Billing registers,undated,,"This register consists of an itemized list of customer accounts. It is used for reference purposes. They include name of customer\, service address\, meter reading\, water usage\, water and sewer changes\, payments\, adjustments\, prior balance due\, and current balance due.",,Public,
14525,Pleasant Grove (Utah),Firearms inventory card files,undated,none,"These card files list all firearms in police department's inventory. Cards contain name of manufacturer\, serial number\, model\, caliber\, to whom issued\, by whom issued and date. Files also show illegal weapons that cannot be resold\, and guns not serviceable which are used for training purposes.",Retain for 2 year(s) after disposition of asset,Public,
14469,Pleasant Grove (Utah),Residential building plans,undated,,"These are the blueprints and specifications submitted by building contractors or owners when applying for a building permit for the construction of residential buildings. The specifications are compiled by the architect for use of contractor to complete detail work providing type\, grade\, brand of materials to be used and general conditions which govern the methods to be employed by the contractor in completing work as well as temporary facilities\, job cleanup\, security\, time limits\, deadlines\, and the responsibilities of the architect\, owner and contractor. They are used for determining code compliance and the enforcement of building codes. They are usually arranged by permit number or address.",Retain for 1 year(s) after end of project or program,Public,
14481,Pleasant Grove (Utah),Subdivision review case files (vicinity plans),undated,,These case files document the developmental history of subdivision plans submitted to the Planning Commission for compliance review with zoning ordinances.,Retain permanently,Public,
14489,Pleasant Grove (Utah),Accident files,undated,,"These files document a traffic accident investigated by the police department. The report usually includes complete information on all cars and drivers involved in the accident\, location of accident\, damage\, causes of accident\, date and time. diagram of how accident happened\, the description of the accident\, and weather conditions. The original report is sent to the Financial Responsibilities Section of the Utah State Department of Public Safety if damage exceeds $400\, or injury or death occurs (UCA 41-6-35\, 41-12-4). The original report is maintained by the State for seven years.",Retain for 3 year(s),Public,
14514,Pleasant Grove (Utah),Dispatch tape recordings,undated,,These are twenty-four hour tape recordings of incoming and outgoing phone or radio calls made from the dispatch office. They are used to document the actions of dispatch personnel. They are rotated on a regular basis. Portions of the tapes concerning questionable cases are transferred to cassette tape recordings.,Retain for 30 day(s),Public,
14523,Pleasant Grove (Utah),DUI reports,undated,,"These reports are a three-part state form used for reporting persons arrested for Driving Under the Influence of Alcohol (DUI). The original is sent to the Driver's License Division of the Department of Public Safety (UCA 41-2-130(4)). The report is filed by case number and by arrestee's name\, and sometimes is part of the case file.",Retain for 2 year(s),Protected,
14550,Pleasant Grove (Utah),Bacteriological water analyses reports,undated,,"These forms record water samples taken from various locations throughout the distribution system and sources of supply (raw or processed) for bacteriological tests. They include location\, date of collection\, name of person taking sample\, type of sample taken\, date of analysis\, name of lab\, person responsible for performing analysis\, analytical method used\, and results of the analysis. The State Health Department receives copies of these test forms and retains then for 40 years.",Retain for 5 year(s),Public,
14669,Department of Health. Division of Medicaid and Health Financing. Bureau of Authorization and Community Based Services,Ulcer patient bed approvals,1990-,"Chronological by year, thereunder alphabetical by patient last name",Applications and approval letters. These are applications received by the bureau from health care provider who are requesting monies to purchase the Clinitron Bed for their patients with chronic ulcers and who are on medicare or medicaid.,Retain for 6 year(s),Private,
14741,Sevier County (Utah). County Treasurer,Deposits daily transactional report,1990-,Chronological,"This computer report documents daily treasurer's collections and bank deposits. It is used to verify that information on computer is accurate with bank deposits. It is also used to determine whether initial collections balance with deposits before monies are posted to the general fund. The report includes the name of person paying taxes\, all tax information\, penalties and interest if due\, check number or cash receipt number\, transaction number and date\, and payment totals with a breakdown of taxes and penalties and interest.",,Public,
14755,Box Elder County School District (Utah). Payroll Office,Payroll taxable wage and earning reports,1940-,Alphabetical by employee surname,"The files contain records on individual employee's income taxes. Include returns on income taxes such as Internal Revenue Service (IRS) Form W-2\, reports of withheld federal taxes\, such as IRS W-3 with related papers\, and reports related to income and social security taxes.",Retain for 3 year(s),Private,
14735,Box Elder County School District (Utah). Division of School Food Services,School Food Services free and reduced meals policy,1940-,"Chronological, thereunder alphabetical by school","Lunch policy on free and reduced meals sent by the Office of Education to all school districts participating in the National School Lunch program for the school year\, the district reviews\, makes some changes\, signs and returns for final approval. Includes policy\, date\, and authorizing signature. The state's copy is maintained for 3 years after formal status report is filed with U.S. Department of Agriculture in accordance with 7 CFR_210.23(c) (1994).",Retain for 3 year(s),Public,
14746,Box Elder County School District (Utah). Payroll Office,Payroll income tax exemptions and withholding files,1940-,Alphabetical by employee surname,"These files contain forms for individual employees exemptions and withholding taxes. Includes withholding tax exemption certificates\, such as IRS form W-4 and similar tax exemption forms.",Retain for 3 year(s) after final action,Private,
14773,San Juan County (Utah). County Recorder,Water claims indexes,1883-,Alphabetical by surname,"These are indexes to recorded water claims. They consist of copies of certificates of water claims\, quit claims\, deeds\, warranty deeds\, trust deeds\, and releases. The alphabetical index includes name\, entry number\, book and page recorded\, and type of instrument.",Retain permanently,Public,
14751,Box Elder County School District (Utah). Payroll Office,Payroll retirement reports,1960-,Numerical by social security number,"Monthly report sent to State Retirement on amounts contributed to retirement system\, used for verification purposes. The Office of Education sends monthly the information on magnetic tape to State Retirement and prints a paper copy for the school district\, later the Retirement Office sends the district worksheets to check data. Includes social security number\, member name\, fund agency\, period covered\, amount contributed\, earnings\, and amounts employee and employer paid.",Retain for 3 year(s),Private,
14786,San Juan County (Utah). County Recorder,General filing index,1975-,Alphabetical by surname,"This is an index to ""all executions and writs of attachments and any other instruments not required by law to be spread upon the record\,"" (UCA 17-21-6(11) (1990)). The index contains separate columns which include the names of plaintiffs in the execution\, the defendants in the execution\, purchaser at the sale and date of sale\, and filing number of document.",Retain permanently,Public,
14844,Department of Workforce Services. Office of Child Care,Child Care Developmental Block Grant correspondence and policy files,1992-2005.,Chronological,"Business-related correspondence which provide unique information about agency functions\, policies\, procedures\, or programs. These records document material discussions and decisions made regarding all agency interests\, and may originate on paper\, electronic mail\, or other media. This correspondence is filed separately from program case files\, and project files.",Permanent. Retain for 5 year(s),Public,
15004,Millville (Utah),Investment register,undated,,"This is a record of all investments made by the municipality. A work sheet is kept on each investment including the check stub to institution issuing investment\, plus a copy of the investment\, and the check issued by the vendor and a validated receipt written by the municipality.",Retain for 3 year(s),Public,
15020,Millville (Utah),Wage survey files,undated,,"These files contain wage survey reports and data\, working papers and related correspondence pertaining to area wages paid for each employee class; background papers establishing need\, authorization\, direction\, and analysis\, of wage surveys; development and implementation of wage schedules; and development of specific rates (excluding authorized wage schedules and wage survey recapitulation sheets).",Retain until superseded,Public,
15028,Millville (Utah),Dog license files,undated,,"These files document the payment of license fees. They include: owner's name\, breed of dog\, sex\, color\, expiration date of license; expiration date of rabies vaccine\, name of dog\, indication if dog was altered\, license fee\, and when paid.",Retain for 5 year(s),Public,
14992,Millville (Utah),Surplus property case files,undated,,"These files document the sale of surplus municipal property\, comprising invitations\, bids\, acceptances\, lists of materials\, evidence of sales\, and related correspondence.",Retain for 6 year(s) after final action,Public,
15009,Millville (Utah),Telephone bills,undated,,These are the actual bills for telephone service and long distance toll charges.,Retain for 3 year(s),Public,
15025,Millville (Utah),Insurance policy files,undated,,These are insurance policy contracts between municipality and private insurers.,Retain for 15 year(s) after final action,Public,
15007,Millville (Utah),Sales and use tax return forms,undated,,"These forms are required by the State Tax Commission to report quarterly sales and to remit the amount collected and due to the state (e.g.\, municipal swimming pools).",Retain for 4 year(s),Public,
15023,Millville (Utah),Vouchers,undated,,"An official authorization to pay on a claim or bill. Includes name of department fund\, check number\, date\, amount of claim\, transmittal sheet number\, and authorizing signature.",Retain for 4 year(s),Public,
15039,Millville (Utah),Scrapbooks,undated,,"These books contain a chronological record of the city. They include photographs\, newspaper clippings and other items pertaining to the activities\, actions\, and reactions of citizens. Usually filed chronologically by calendar year\, then by date.",Retain permanently,Public,
15055,Millville (Utah),Board of Adjustment case files,undated,,These case files document the zoning activities of the Board of Adjustments. They are used to document the cases brought before the Board of Adjustment and its decisions. They contain the original application; findings and order; correspondence; and any exhibits such as plot plans or elevations. They are usually arranged numerically by case number.,Retain permanently,Public,
15024,Millville (Utah),Disaster planning files,undated,,These files are used to prepare city-wide plans for action to address emergency conditions.,Retain permanently,Public,
15040,Millville (Utah),Contracts and agreements files,undated,,"These files contain official agreements enforceable by law\, to acquire or incur services\, products. File may also include ordinances\, bonds\, job specification books\, and related correspondence.",Retain permanently,Public,
15072,Millville (Utah),Backflow prevention device (BPD) test reports,undated,,"These tests report the results obtained from the testing of backflow preventer equipment. The reports show maintenance work performed\, parts replaced\, and repairs made.",Retain for 3 year(s) after superseded,Public,
15051,Millville (Utah),Parks files,undated,,"These files contain information concerning each of the city parks. They are used to maintain a record of construction projects in each park for historical and informational purposes. They include correspondence\, architectural drawings\, contracts\, specifications\, newspaper clippings\, histories of individual parks\, and photographs.",Retain permanently,Public,
15075,Millville (Utah),Chemical/radiological analyses,undated,,"These forms verify water quality and show the various locations of sampling points of water taken from the distribution system and sources of supply for chemical and radiological tests. They include location\, date of collection\, name of person taking sample\, type of sample taken\, date of analysis\, name of lab\, person responsible for performing analysis\, method used\, and results. The State Health Department receives copies of these test forms and retains them for 40 years.",Retain for 10 year(s),Public,
15049,Millville (Utah),Resolutions,undated,,"These are formal statements of a decision\, or expression of opinion put before or adopted by the city council. They may perform the same function as an ordinance. Resolutions may include the following: establishing water and sewer rates\, charges for garbage collection and fees charged for municipal services\, establishing policies and guidelines\, and regulating the use and operation of municipal property (UCA 10-3-717).",Retain permanently,Public,
15058,Millville (Utah),Rezoning files,undated,,These files document attempts to rezone areas within municipality. They contain the original application; review forms; maps of areas involved; copies of investigative reports; copies of planning commission minutes; notice of hearings; copies of ordinances; copies of city council agenda.,Retain permanently,Public,
15074,Millville (Utah),Bacteriological quality analyses reports,undated,,"These forms record water samples taken from various locations throughout the distribution system and sources of supply (raw or processed) for bacteriological tests. They include location\, date of collection\, name of person taking sample\, type of sample taken\, date of analysis\, name of lab\, person responsible for performing analysis\, analytical method used\, and results of the analysis. The State Health Department receives copies of these test forms and retains then for 40 years.",Retain for 5 year(s),Public,
16211,Department of Human Services. Division of Services to People with Disabilities. Tooele Office,Executive correspondence,1990-2004.,,"These are records not duplicated elsewhere that document how the office is organized and how it functions\, its pattern of action\, its policies\, procedures\, and achievements.",Permanent. Retain for 1 year(s),Public,
15991,Department of Human Services. Division of Services to People with Disabilities. Park City,Committee and conference files,1990-2004.,,"These are records created by committees or conferences\, including advisory committee's relating to executive establishments\, organiztions\, memberships\, and policies.",Retain permanently,Public,
16091,Department of Human Services. Division of Services to People with Disabilities. Richfield Office,Periodic budget reports,1990-2011.,,These are agency reports that document the status of appropriation accounts and apportionments at the end of the fiscal year.,Retain permanently,Public,
16186,Department of Human Services. Division of Services to People with Disabilities. St. George Office,Publications,1990-2004.,,"These are publications created by the agency and include reports\, leaflets\, pamphlets\, file manuals\, annual reports\, processed documents\, and the last manuscript report\, if not published\, relating to management projects.",Retain permanently,Public,
16295,Department of Human Services. Division of Services to People with Disabilities. Blanding Office,Construction project case files,1990-2004.,,These file document the construction of new buildings and the renovation of rented buildings for state use.,Permanent. Retain for 10 year(s),Public,
16111,Dixie Deer Special Service District (Utah),Resolutions (amended to rules of operation),1983-,Alphabetical,"These are formal statements of a decision\, or expression of opinion put before or adopted by the city council. They may perform the same function as an ordinance. Resolutions may include the following: establishing water and sewer rates\, charges for garbage collection and fees charged for municipal services\, establishing policies and guidelines\, and regulating the use and operation of municipal property (UCA 10-3-717).",Retain permanently,Public,
16389,Southwest Utah Public Health Department (Utah),Family planning charts,undated,,"These charts document services provided to individuals enrolled in the family planning program funded by federal grants under Section 1001 of the Public Health Service Act. The purpose of the grant is to provide educational\, comprehensive medical\, and social services necessary to aid families\, particularly low income families\, to determine freely the number and spacing of their children. These files include a physical examination form\, a record of client visits\, progress notes\, face sheet\, financial form\, signed consent forms\, contraceptive method authorization forms\, and laboratory test results.",Retain for 7 year(s) after separation,Exempt,
16410,Salt Lake City (Utah). Police Department,Telegram files,1958-,Numerical by case number,"These files contain telegrams received or sent in connection with police investigations. They were previously filed separately\, but because of the volume of telegrams received\, they are now by TWX and become a part of the case file.",Retain for 90 year(s),,
16122,Department of Human Services. Division of Services to People with Disabilities. Roosevelt Office,Committee and conference files,1990-2004.,,"These are records created by committees or conferences\, including advisory committee's relating to executive establishments\, organiztions\, memberships\, and policies.",Retain permanently,Public,
16169,Department of Human Services. Division of Services to People with Disabilities. St. George Office,Executive correspondence,1990-2011.,,"These are records not duplicated elsewhere that document how the office is organized and how it functions\, its pattern of action\, its policies\, procedures\, and achievements.",Permanent. Retain for 1 year(s),Public,
16400,Duchesne County (Utah). County Treasurer,Weeds control agreement and job spray,1982-,Chronological,"These forms are used to bill customers for county spraying of weeds. They contain the name and location of property sprayed\, description of property sprayed\, type\, amount\, and cost of chemicals used\, amount and cost of labor\, and total cost; signature of farmer; date; name of witness; and check number.",Retain for 3 year(s),,
16420,Salt Lake City (Utah). Police Department,Assignments request files,1984-,chronological,"These files contain forms used as an application for Police Department employees to transfer from one division to another. The files contain: ID number\, name and rank of employee; date of appointment; present division; location and details of previous assignments; requested assignments; list of aptitudes\, experience\, and education qualifying employee for requested assignment; signature of employee; and date.",Retain for 1 year(s),,
16308,Department of Human Services. Division of Services to People with Disabilities. Blanding Office,Periodic budget reports,1990-2011.,,These are agency reports that document the status of appropriation accounts and apportionments at the end of the fiscal year.,Permanent. Retain for 10 year(s),Public,
16415,Salt Lake City (Utah). Police Department,Money envelopes,1980-,Numerical by case number,"These envelopes are used to hold and record money placed into the evidence room as result of being found\, lost\, stolen or confiscated. Envelopes contain the following information: whether evidence or non-evidence; date and time; total amount booked; nature of complaint; name of complainant; name of victim; name of owner; person(s) arrested; name and ID number of officer; name of custodial officer; name of clerk; and signature\, ID number\, date\, and initials of custodial officer\, or any person opening.",Retain until case is closed,,
16396,Southwest Utah Public Health Department (Utah),Sexually transmitted disease program files,1970-,Alphabetical by subject,"This is a record of incoming and outgoing correspondence related to the Sexually Transmitted Disease (STD) Control Program. Includes financial\, medical\, disease control and patient information regarding sexually transmitted diseases; policies\, procedures\, rules\, regulations\, and ordinances; summary data of STDs by month\, quarter and year; and other general program operational files. The State Bureau of Epidemiology maintains the record copy of these records.",Retain until superseded,Private,
16419,Salt Lake City (Utah). Police Department,Wanted persons files,1984-,Chronological,These files contain forms used to enter information into the computer on wanted persons and to cancel information as persons are no longer wanted. They contain: date; name of wanted person; date of birth charge; case number; name of clerk handling information; and if charge is a felony.,Retain for 1 year(s),,
16436,Salt Lake City (Utah). Police Department,Officer's field contact daily summary,1985-,Chronological,"This computer printout lists information obtained from the ""Field Cards"" completed by police officer's during field contact. These summaries include date of summary\, name\, sex\, race\, date of birth\, and status (driver\, passenger\, pedestrian\, etc.) of person under field interrogation\, date and time of interrogation\, vehicle make\, model\, year\, license number (if applicable) officer's name and ID number\, division problem was referred to\, names of companions (if applicable)\, comments or reason for interrogation\, and whether booked or released.",Retain for 6 year(s),,
16453,Salt Lake City (Utah). Police Department,Personnel attributes printouts,1976-,None,"These are computer printouts listing all police indicating any specific attributes they may have that would be useful in case of emergencies or situations where special talents or knowledge are needed. Some examples are: persons with ability to speak a foreign language\, airplane pilots\, experts in hostage negotiations\, persons with breathalyzer knowledge\, trauma squad\, persons with familiarity with bombs or dynamite\, marksmen\, heavy equipment operators\, scuba divers\, persons with first aid training\, etc. The printouts include attribute code number and officer's ID number. This record is continuously updated.",Retain until separation,,
16425,Salt Lake City (Utah). Police Department,National Criminal Information Center files,1984-,Numerical by case number,"These files contain forms used to enter information in the NCIC system. Three separate color coded forms are used. 1) stolen articles\, which contains all information concerning any stolen article; 2) stolen/missing gun\, for reporting all information concerning stolen or missing guns; and 3) wanted person\, for reporting all information concerning wanted persons or missing juveniles. This information generates a computer printout which is filed with the case report.",Retain for 1 year(s),,
16434,Salt Lake City (Utah). Police Department,Traffic citations,1984-,Chronological,"These files contain the backup copy of the citation issued for traffic citations. These citations include the citation number\, name\, address\, birth date\, sex and driver's license number of person receiving citation\, date\, place of violation\, violation number and description\, vehicle license number\, and vehicle year\, make\, type and color. This information is entered into computer and generates a monthly report. If a misdemeanor is involved\, a copy is filed with the docket\, booking sheet\, or police report.",Retain for 1 year(s),,
16442,Salt Lake City (Utah). Police Department,Alarm permit information,1987-,None,"These are weekly computer printouts having information on burglar alarms. The printout includes address\, beat number\, grid number\, NCIC code number for type of alarm call\, name of residence or business owner owner\, date information entered into computer\, date changes made\, permit number\, name of alarm company\, type of alarm and responding persons. This information is constantly updated and can be accessed by name\, address\, or permit number.",Retain for 7 day(s),,
16451,Salt Lake City (Utah). Police Department,Universal Power System back-up files,1976-,None,"These files contain information concerning records related to UPS (a backup power system for Police Department power system\, computers and partial lights). The files includes general reference data and record of work performed on system.",Retain until final action,,
16443,Salt Lake City (Utah). Police Department,Communications equipment maintenance files,1976-,Chronological,"These files contain forms used to log all maintenance for computers\, radios\, converta-coms\, head sets\, gang chargers\, batteries\, terminals\, and printers. The forms include type of equipment\, serial number\, date into shop or date called in\, description of problem\, part number if replacement necessary\, and name of persons responding and logging call.",Retain until disposition of asset,,
16460,Salt Lake City (Utah). Police Department,Officer status change printout,1985-,Chronological,"These computer printouts provide the Dispatch Officer with the location of each officer in cases of emergency call out. Each officer provides the dispatch office with his/her location as status changes. This information is entered into computer. This printout includes area of town\, time called out\, time in service\, location\, and status.",Retain for 1 month(s),,
16469,Salt Lake City (Utah). Police Department,Auto impound records files,1983-2016.,Chronological,"These files contain records on each impounded automobile. They include results of registration checks\, results of NCIC checks (for stolen autos); related correspondence; and other documentation.",Retain for 3 year(s),,
16477,Salt Lake City (Utah). Police Department,Registration/license applicant information files,1950-,Alphabetical by name,"These files contain applications from individuals required by the Police Department to be licensed (i.e. taxi drivers\, solicitors\, auctioneers\, locksmiths\, private detectives\, ambulance drivers\, The application contains the type of license applied for; whether new license or renewal; name of company; date; name and history of applicant; address at present and for past three years; marital status; citizenship status; arrest information (if applicable); three references listing name\, address and occupation; past and present employment record; description of vehicles along with driver's license number; date and signature.",Retain for 7 year(s) after expiration of permit or license,,
16457,Salt Lake City (Utah). Police Department,Training tapes,1980-,Numerical by assigned number,These are tape recordings of actual dispatch situations. They are used in the dispatch office for training purposes.,Retain until disposition of asset,,
16473,Salt Lake City (Utah). Police Department,Meeting attendance roster files,1978-,Chronological,"These files contain forms completed by persons attending 'Partners in Crime Prevention' meetings. These meetings are held to inform citizens of steps to take to become better protected against crimes. These forms contain meeting information such as area; date; time; name of host; location; and telephone number; and information about the person attending such as name\, address\, zip code\, home and work telephone numbers; ethnic group they represent (Asian\, Hispanic\, Black\, White\, Native American\, Pacific Islander); notation if home security check is desired\, and if person would be a block leader.",Retain for 5 year(s),,
16489,Salt Lake City (Utah). Police Department,Robbery police bulletin files,1981-,Chronological,These files contain forms used to distribute information concerning robberies to other law enforcement agencies. The form contains date; time; case number; suspect vehicle; description of suspects; victim's name and location; type of weapon used; amount and description of loss; brief statement of facts; and name of assigned detective to contact with information.,Retain for 4 year(s) or for 0,,
16505,Salt Lake City (Utah). Police Department,Aircraft hijacking plan of action file,1984-,Alphabetical by subject,These files contain procedures outlined by the Federal Bureau of Investigations for use in case of a aircraft hijacking.,Retain until superseded,,
16464,Salt Lake City (Utah). Police Department,Juvenile record card file and log,1968-2016.,Chronological,These cards are completed for each juvenile offender. They contain a master file number; juvenile's name; address; sex; height; weight; eye color; hair color; mother and father's name; guardian name; whether parents separated or divorced; whom child lives with; phone number; birthdate; birthplace; race; age; school attending; religion; date; docket number; case number; violation; name of referring officer; and disposition for each separate offense. The violation report log contains date; juvenile name; type of violation; youth division officer's name; and whether in east or west patrol.,Retain for 18 year(s) after date of birth,Protected,
16499,Salt Lake City (Utah). Police Department,Narcotics case files,1980-,Numerical by case number,"These files contain a record of all narcotics investigations. The files contain the narcotics case report which contains date and time reported\, date and time of occurrence\, metro number\, case number\, sheriff's office number\, address of occurrence\, jurisdiction\, personal history such as name\, date of birth\, age\, address\, phone number\, physical characteristics\, race\, sex\, height\, weight\, hair color\, driver license number\, social security number\, whether person is the complainant\, witness\, suspect\, or arrestee\, description of suspect vehicle\, name and address of registered owner\, name address of lien holder.",Retain for 5 year(s),,
16530,Utah State Tax Commission. Administration Division,Budget work program files,1976-,Chronological.,These program work files are created by the budget division to plan for monies to be used for the budget programs.,Permanent. Retain for 5 year(s),Public,
16559,Utah State Tax Commission,Tax appeals,1934-,"Chronological, thereunder alphabetical by taxpayer name","These records document an individual's request to appeal a tax decision pursuant to Utah Code 59-1-502.5 and Utah Code 63G-4-201 (see Utah Administrative Code\, Rule 861-1A-22) and supporting documentation. They include the requestor documentation stating the reason for the appeal\, appeal number\, serial number\, date received\, appellant's name and address\, attorney's name and address\, owner's name\, assessed value\, market value\, County Board of Equalization decision assessed for real estate\, improvements\, personal property\, comments\, appraiser's name\, property location\, tax relief eligibility\, pleadings papers\, hearing date\, Commission decision date\, outcome of decision\, correspondence\, transcripts of appeal hearings\, appeal notices\, exhibits\, photographs\, journal entries\, audits\, recordings\, and other supporting documentation.",Retain for 10 year(s) after case is closed,Private,
16485,Orem (Utah). Development Services,Drawings,1935-,Alphabetical by type of map.,These are drawings from the City Engineer.,Permanent. Retain for 1 year(s),Public,3 microfilm reels
16509,Utah State Tax Commission. Property Tax Division,Railroad property maps,1900-1975.,Alphabetical by company name,"These are property and right-of-way maps showing the property holdings of railroad companies. Although\, no longer submitted\, they are used as a reference tool to identify property ownership and when railroad holdings are sold.",,Public,3 microfilm reels
16532,Utah State Tax Commission. Administration Division,Financial report,1964-,Chronological,These are financial reports which are created by the budget division.,Retain for 3 year(s),Public,
16550,Utah State Tax Commission. Administration Division,Annual leave card,1952-,Chronological,,,Private,
16500,Salt Lake City (Utah). Police Department,Intelligence case files,1980-,Numerical by case number,These files contain criminal history information on terrorists and organized crime activities. These files contain investigative materials provided to outside agencies upon request. The Intelligence Report contains subject; date; source evaluation; type of criminal activity; summary details; whether routine information; confidential or highly restricted; analysis; classification number; and file number. The files also contain photographs and related correspondence.,Retain for 5 year(s),,
16508,Salt Lake City (Utah). Police Department,Tactical deployment squad activity summary files,1982-,Chronological,"These files contain the daily and weekly summaries of activity of the Tactical Deployment Squad (patrolling State Street from 6PM to 2 AM). The Daily Form contains the name of complainant; date reported; location; division assigned; second and third divisions assigned; starting and ending dates; manpower assignment information; enforcement activity information; types of citations issued; recovered stolen property\, value and remarks. The Weekly Summary contains date\, number of hours worked on State Street\, number of traffic citations issued\, number of alcohol related citations\, number of felony and misdemeanor arrests.",Permanent. Retain for 5 year(s),,
16531,Utah State Tax Commission. Administration Division,Annual budget report,1963-,Chronological,These are budget reports which were created by the budget division.,Retain for 5 year(s),Public,
16529,Utah State Tax Commission. Administration Division,Budget requests,1960-,Chronological.,These are budget requests which are received from other divisions and are used by the budget division to disperse supplies and equipment.,Permanent. Retain for 3 year(s),Public,
16539,Utah State Tax Commission. Accounting Section,Purchase requisitions,1972-,Chronological.,Requisitions for supplies and equipment for current inventory.,Retain for 4 year(s),Public,
16549,Utah State Tax Commission. Administration Division,Preliminary payroll,undated,None,,Retain for 1 year(s),Private,
16545,Utah State Tax Commission. Accounting Section,Tax payment receipt files,1985-,Numerical.,"This is a record of payments made by taxpayers for taxes due. Includes taxpayers name\, date\, receiving employee\, amount\, and type of tax being credited. This is a three part receipt book; the original is given to taxpayer\, the second sheet is sent to Accounting\, and the third sheet stays in the book.",Retain for 3 year(s),Public,
16566,Southwest Utah Public Health Department (Utah),Capital outlay detail statement,1990-,Chronological,"This is a monthly report submitted by the local health department to the state Department of Health listing the amounts spent for capital outlay on state contracts. It includes the local health department's name\, the reporting period\, payee's name\, the contract or program where the outlay was made\, and expenditure amount.",Retain for 3 year(s),Public,
16580,Utah State Tax Commission. Property Tax Division,Real property transfer survey files,1985-,"Chronological, thereunder numerical by internal control","This survey documents centrally assessed property that is transferred\, sold\, exchanged or otherwise changes ownership each year. It contains a survey form\, assessment data\, reports\, correspondence and work papers. It also includes owner information\, reason for sale\, amount of sale\, business numbers\, legal descriptions\, inventory of personal property sold with real property and financing used. Prior to January 1990 this series was filmed under its own series 16580\, Real property survey files. After January 1990 this paper record series is being microfilmed in random order as part of record series 17051\, Business tax microfilm.",Retain for 7 year(s),Protected,
16564,Southwest Utah Public Health Department (Utah),Board member application,undated,,"This is an application used to apply for a position on the local board of health. All applications are retained for two years to create a pool for possible future openings. The form includes name\, address\, business and home telephone numbers\, education and work experience in health and environmental fields\, volunteer experience\, reasons for wanting to serve on board\, occupation\, signature and date.",Retain for 2 year(s),Public,
16677,Southwest Utah Public Health Department (Utah),Child health evaluation care (CHEC) target area records,undated,,"These records are consent and release forms distributed by the Children Health Evaluation Care (CHEC) program. Each local health department determines concentration areas and groups to be targeted. This form is used to notify parents within targeted groups of the services provided and to identify infants eligible for the program. These records include both originals and duplicates. The form includes an explanation of the CHEC program\, a statement on confidentiality of personal information collected\, a statement allowing for the release of information for follow-up purposes containing the date\, parent's name\, address\, telephone number\, signature\, birth date\, social security number\, marital status\, and number of children.",Retain for 3 year(s),Private,
16595,Department of Government Operations. Division of Purchasing and General Services. Surplus Property,State and local agencies surplus property case files,1981-,Alphabetical by agency,"When an agency decides it wants to surplus some damaged\, excess\, or outdated property\, they must complete a declaration of surplus property form. Many times the declaration is completed before the equipment arrives so the declaration is considered pending. When the property arrives\, it is then kept until sold or disposed of. When the disposition of the property is finally determined\, a copy of the SP-1 is returned to the agency and the money collected for the sale is credited to their low organization or bank account. If the property is destroyed then an SP-3\, Notification of Destruction\, is sent to the agency. It includes location of the property in warehouse\, description of the item\, minimum acceptable price\, the bid tabulation\, the actual sales price\, and the tape register of totals.",Retain for 2 year(s) after disposition of asset,Public,
16600,Workers Compensation Fund Division. Accounting,Actuarial studies,1925.,Chronological.,"These records are used to determine what liabilities are dedicated to open claims and what portion of the fund's reserves need to be set aside to meet those claims for the coming year. It is also used to help determine premiums and dividends. Includes statistical worksheets of current year's payments to claims and past years' claim payments\, annual reports which include narratives on how the findings were determined\, and charts and graphs on claim expenditures for current year and past years.",,Public,0.20 cubic foot
16682,Southwest Utah Public Health Department (Utah),Child health case files,undated.,,"These case files document the participation of children in the Child Health Evaluation and Care Program (CHEC). This is a low cost program to identify public health problems and to promote healthy children in low income families ineligible for Medicaid. These files are also used to document participation in the program and to record the children's development. They include the child health record\, well child care 4-5 years of age form\, and well child care examination forms. These records are also called Well Child case files.",Retain for 21 year(s) after date of birth,Private,
16712,Merit System Study Commission,Association of state and territorial health officials foundation annual report,1977.,Chronological,This is a report submitted to the above organization by the division.,,Public,
16749,Dept. of Health. Office of Strategic Planning and Evaluation,Planning and policy analysis publications and final reports,1980-1993.,None,"These are publications produced by the bureau concerning health policy in the state and the results of various studies conducted by the bureau. They include department annual reports\, policy statements\, and special interest studies.",Permanent. Retain until administrative need ends,,
16669,Southwest Utah Public Health Department (Utah),"Women, Infants, and Children (WIC) program operational records",undated,,"These records document the operations of local WIC programs. These records include a variety of preliminary reports (monthly\, activity\, summary reports) and related correspondence.",Retain for 3 year(s) after completion of publication or report,Public,
16711,Dept. of Health. Office of Budget,Appropriations act file,1983-1995.,Chronological.,"This is a record of the department budget as approved by the legislature. The Appropriations Request File contains the information as to what the department requested. This file tells what the department actually received. It includes a listing of all proposed expenditures and anticipated revenues for the fiscal year. This information is given for the department as a whole\, for line items\, for individual programs\, for travel and current expenses\, for the following personal information: employee's name\, grade/step\, job title\, and previous and current salaries.",Permanent. Retain for 3 year(s),Public,
16752,Dept. of Health. Office of Strategic Planning and Evaluation,Correspondence file,1984-1993.,Chronological,"This is a copy of all correspondence generated by the bureau. The information in the file includes correspondence to the federal government\, to other state agencies\, to health care facilities\, and to the general public. The subject matter includes explanation of the certificate of need program\, correspondence relating to the preparation of the annual report\, and requests for information.",,Public,
16742,Dept. of Health. Office of Strategic Planning and Evaluation,Social barriers working papers,1985-1993.,Alphabetical,"These are the working papers used to produce the report entitled ""A Statement of Health Policy Social Barriers to the Health Care System for Ethnic Minorities."" This report was designed to study what barriers\, if any\, keep minorities from securing adequate health care. The working papers include ethnic minority physicians survey\, correspondence\, draft copies\, and related reference material.",Permanent. Retain for 2 year(s),,
16766,Office of Vital Records and Statistics,Monthly report of informed consent material use,1985-,None,"These records support the agency's function to document and report the facts of induced abortions for residents of the state. These reports are submitted to the agency by facilities that perform abortions in order to document the number of women who receive informed consent publications prior to undergoing an abortion (Utah Code 76-7-305.7 (2013)). Records include information about the facility\, the number of abortions performed\, and the number of patients who chose to view the informed consent materials.",Retain for 1 year(s),Public,
16783,Department of Health and Human Services. Community Health and Well-Being. Division of Population Health. Office of Emergency Medical Services and Preparedness.,Radio frequency coordination request file,1982-,Alphabetical by transmitter location,This is a record of verification that the Emergency Medical Service has been licensed to use a particular radio frequency.,Retain until superseded,Public,
16889,Salt Lake City (Utah). Police Department,Petition review files,1983-,Chronological,"These files contain copies of petitions received by the Traffic Division for approval requesting permission to hold special events. The files also contain forms used to obtain necessary approvals\, replies\, planning information\, manpower allocation\, and parade orders. The critical data is entered into the computer which generates a printout providing the department a cost accounting of all special events handled by the city.",Retain for 3 year(s),,
16891,Salt Lake City (Utah). Police Department,Officer's line sheet file,1983-,Chronological,"These are forms completed daily by each officer on patrol. They are used to monitor daily shift activity. The form contains statistics on the number of calls response to\, number of citations issued\, number of hours in court\, etc. This information is then input in the computer.",Retain for 2 year(s),,
16892,Salt Lake City (Utah). Police Department,Fatal accident files,1979-,Numerical by assigned number in year,"These files contain all necessary information for each fatal accident occurring in Salt Lake City. The files contain the state traffic accident report\, field sketch\, findings of the medical examiner (if applicable)\, copy of death certificate\, blood alcohol report\, report of toxicologist\, driving record\, police reports\, statement of investigative officer\, statements from driver and witnesses and photographs.",Permanent. Retain for 5 year(s),,
16930,Department of Health. Bureau of Microbiology,Laboratory test results,1983-,Chronological,"These are the results of microbiological laboratory test conducted by the lab for government and private health professionals. This record includes Request for Micobacteria Examination\, Request for Examination for Parasites and Ova\, Request for Culture for Enteric Bacterial Pathogens\, Request for Virus Culture\, Request for Serologic Test for Syphilis\, Request for Miscellaneous Cultures\, Request for Referred Culture Identification\, Request for Mycology\, Request for Agglutinations and Special Serologic Tests\, Request for Virus & Rickettsial and Miscellaneous Serology\, and Request for Rabies Examination\, the patient's name and address\, the type of specimen\, the name and address of the physician or hospital\, the date of the report\, the,age and sex of the patient\, and the results of the laboratory tests.",Retain for 3 year(s),Private,
16888,Salt Lake City (Utah). Police Department,Damaged city equipment files,1979-,Chronological,"These files are used to monitor city equipment or autos that have been damaged in ways other than by accident involvement (i.e. vandalism). The files contain a damaged city equipment form\, memo stating explanation of how damage was incurred and the police report.",Retain for 5 year(s),,
15627,Department of Human Services. Division of Services to People with Disabilities. Logan Office,Periodic budget reports,1995-2011.,,These are agency reports that document the status of appropriation accounts and apportionments at the end of the fiscal year.,Retain permanently,Public,
15716,Department of Human Services. Division of Services to People with Disabilities. Moab Office,Periodic budget reports,1995-2011.,,These are agency reports that document the status of appropriation accounts and apportionments at the end of the fiscal year.,Retain permanently,Public,
15527,Department of Human Services. Division of Services to People with Disabilities. Delta Office,Committee and conference files,1995-2004.,,"These are records created by committees or conferences\, including advisory committee's relating to executive establishments\, organiztions\, memberships\, and policies.",Retain permanently,Public,
15586,Department of Human Services. Division of Services to People with Disabilities. Heber Office,Periodic budget reports,1995-2011.,,These are agency reports that document the status of appropriation accounts and apportionments at the end of the fiscal year.,Retain permanently,Public,
15778,Sanpete County (Utah). County Commission,Ordinances,1897-,Chronological,"These records document the legislative action of the county commissioners. The county commission may ""pass all ordinances and rules and make all regulations\, not repugnant to law\, necessary for carrying into effort or discharging the powers and duties"" of their office (UCA 17-5-77 (1990)). The county clerk is required ""to authenticate with his signature and the seal of the county clerk all ordinances or laws passed by the board and record the same at length in the ordinance book"" (UCA 17-5-15(9) (1990)).",Retain permanently,Public,2 microfilm reels
15705,Department of Human Services. Division of Services to People with Disabilities. Moab Office,Executive correspondence,1995-2004.,,"These are records not duplicated elsewhere that document how the office is organized and how it functions\, its pattern of action\, its policies\, procedures\, and achievements.",Retain permanently,Public,
15782,Pleasant Grove (Utah),Retirement records (assistance files),undated,,These records are control documents relating to retirement. They include reports and registers.,Retain for 3 year(s),Public,
15790,Pleasant Grove (Utah),Resolutions,undated,,"These are formal statements of a decision\, or expression of opinion put before or adopted by the city council. They may perform the same function as an ordinance. Resolutions may include the following: establishing water and sewer rates\, charges for garbage collection and fees charged for municipal services\, establishing policies and guidelines\, and regulating the use and operation of municipal property (UCA 10-3-717).",Retain permanently,Public,
15789,Pleasant Grove (Utah),Municipal revenue bonds,undated,,These bonds are issued by the city council payable solely from revenues attributable to extensions and improvements to revenue producing facilities (UCA 11-14-17).,Retain for 1 year(s),Public,
15817,Elk Ridge (Utah),Bond anticipation notes (debt service),undated,,"These notes are used by municipalities pursuant to an appropriation resolution for bonds in anticipation of payable and valorem taxes and constitute a full obligation of the municipality\, ""the bond anticipation notes and the interest on them shall be secured by a pledge of the full faith and credit of the municipality"" (UCA 11-14-19.5).",Retain for 1 year(s),Public,
15826,Elk Ridge (Utah),Insurance policy files (worker's compensation fund),undated,,These are insurance policy contracts between municipality and private insurers.,Retain for 15 year(s) after final action,Public,
15783,Pleasant Grove (Utah),Surplus property case files,undated,,"These files document the sale of surplus municipal property\, comprising invitations\, bids\, acceptances\, lists of materials\, evidence of sales\, and related correspondence.",Retain for 6 year(s) after final action,Public,
15793,Pleasant Grove (Utah),Petitions,undated,,These files contain formal written petitions from citizens or municipal department. Petitions state the issue of concern and list names and signatures of citizens requesting a particular action.,Permanent. Retain for 5 year(s) after resolution of issue,Public,
15801,Pleasant Grove (Utah),Customer deposit cards,undated,,"These cards provide a record of customers required to pay a deposit to receive service. They include date\, amount of deposit\, name and address\, account number\, date signed\, date account closed\, and amount of deposit confiscated and reason.",Retain for 3 year(s) after final action,Public,
15829,Elk Ridge (Utah),Insurance policy files (commercial auto),undated,,These are insurance policy contracts between municipality and private insurers.,Retain for 15 year(s),Public,
15837,Elk Ridge (Utah),Special assessment plats (property assessment listing),undated,,"These plats show the location of properties that are affected by special assessments. Plats are used for reference and for compilation of tax roll. They include footage\, actual property lines\, township and range\, rights-of-way\, monument markers\, lot measurements\, blocks\, subdivision names\, and color coding to indicate properties being assessed.",Retain for 5 year(s) after final action,Public,
15798,Pleasant Grove (Utah),Employment applications,undated,,"These are forms listing name of applicant\, address\, professional information\, previous employment\, education\, references\, and certificates submitted to Personnel Office by applicant.",Retain for 2 year(s),Public,
15828,Elk Ridge (Utah),Insurance policy files (commercial general liability),undated,,These are insurance policy contracts between municipality and private insurers.,Retain for 15 year(s),Public,
15831,Elk Ridge (Utah),Liability risk management case files,undated,,"These are case files of the reporting\, investigation and settlement of liability claims filed against the municipalities.",Retain for 20 year(s),Public,
15857,Pleasant Grove (Utah),Teletypes,undated,,"These documents contain information received from or disseminated to various law enforcement agencies through the teletype system. This information network notifies law enforcement agencies of crimes\, lost property\, wanted suspects\, arrests\, missing persons\, runaways\, etc.",Retain for 1 year(s),Protected,
15890,Dixie Deer Special Service District (Utah),Annual water consumption reports,1983-,Alphabetical by water use data,"These reports consist of monthly statistics of daily water consumption. They are used for research and litigation purposes and to assist in predicting future flows and peak demands. The reports include water consumption in million gallons\, and cubic feet from treatment plants\, springs\, artesian wells\, pumped wells\, and reservoirs along with precipitation amounts.",Retain for 1 year(s),Public,
15851,Pleasant Grove (Utah),Internal affairs case files,undated,,"These files contain records relating to the internal affairs of the police department. They involve investigations of alleged officer misconduct including all records relating to the initiation\, investigation\, and disposition of each case.",Retain for 2 year(s),Private,
15892,Dixie Deer Special Service District (Utah),Backflow prevention test reports,1992-,Alphabetical by installation list name,"These tests report the results obtained from the testing of backflow preventer equipment. The reports show maintenance work performed\, parts replaced\, and repairs made.",Retain for 3 year(s) after superseded,Public,
15843,Manti (Utah). Justice of the Peace,Docket,1873-1891.,Chronological,This book documents both justice court cases and marriages performed by the justice of the peace. It serves as a docket for the justice court criminal cases and lists the first marriages recorded in Sanpete County (1877-1891). It includes one coroner's inquest.,,Public,1 microfilm reel
15948,Department of Human Services. Division of Services to People with Disabilities. Odgen Office,Committee and conference files,1990-2011.,,"These are records created by committees or conferences\, including advisory committee's relating to executive establishments\, organiztions\, memberships\, and policies.",Retain permanently,Public,
15847,Pleasant Grove (Utah),Daily radio log,undated,,This is a log of radio traffic received or transmitted over the various communication systems. This log satisfies Federal Communications Commission (FCC) log requirements and is arranged chronologically by date. In some department the daily radio log and daily activity reports have been compiled into one report.,Retain for 1 year(s),Protected,
15856,Pleasant Grove (Utah),Sex offenders files,undated,,"These are files maintained by a department on sex offenders living within its jurisdiction. ""All sex offenders shall\, for the first five years after termination of sentence\, again register within ten days of changing his place of habitation."" This registration form is required by the Department of Public Safety and consists of a statement signed by the person\, giving information on current address\, and the fingerprints and photographs of the person. One copy is given to the person\, while others are forwarded to the Department of Public Safety\, which sends one copy to the local law enforcement agency where the person resides (UCA 77-27-21.5). The Bureau of Criminal Investigation maintains the master file.",Retain for 10 year(s) or for 0,Exempt,
15917,Department of Human Services. Division of Services to People with Disabilities. Nephi Office,Periodic budget reports,1990-2011.,,These are agency reports that document the status of appropriation accounts and apportionments at the end of the fiscal year.,Retain permanently,Public,
15902,Department of Human Services. Division of Services to People with Disabilities. Nephi Office,Committee and conference files,1990-2004.,,"These are records created by committees or conferences\, including advisory committee's relating to executive establishments\, organiztions\, memberships\, and policies.",Retain permanently,Public,
15963,Department of Human Services. Division of Services to People with Disabilities. Odgen Office,Periodic budget reports,1990-2011.,,These are agency reports that document the status of appropriation accounts and apportionments at the end of the fiscal year.,Retain permanently,Public,
15922,Dixie Deer Special Service District (Utah),Customer application records (paid water rights list),undated,,"These are applications completed by customers requesting water\, sewer\, or electric service. They are used for billing purposes. The applications include customer's name\, address\, and telephone number; meter information\, date and approval signature(s).",Retain for 3 year(s) after final action,Private,
16077,Department of Human Services. Division of Services to People with Disabilities. Richfield Office,Construction project case files,1990-2004.,,These file document the construction of new buildings and the renovation of rented buildings for state use.,Retain permanently,Public,
15952,Department of Human Services. Division of Services to People with Disabilities. Odgen Office,Executive correspondence,1990-2011.,,"These are records not duplicated elsewhere that document how the office is organized and how it functions\, its pattern of action\, its policies\, procedures\, and achievements.",Retain permanently,Public,
15999,Department of Human Services,Interdepartmental agreements,1990-,,These records are agreements between the Department of Human Services and other governmental entities.,Retain for 10 year(s),Public,
16112,Dixie Deer Special Service District (Utah),Liens notices,1990-,Alphabetical by owner's last name,"This record consists of the Notice of Lien that is placed on the customers property after lengthy outstanding charges on culinary water. Data includes notice of intent to place lien on designated property\, if payment in full is not made by a specific date; and recorded lien on same property\, if payment is not made. ""If a special district records a lien upon real property for an unpaid assessment by the owner and the owner then pays the assessment in full\, the special district recording the lien shall record the release of the lien"" (UCA 17A-1-701).",Retain for 5 year(s) after final action or for 0,Public,
16126,Department of Human Services. Division of Services to People with Disabilities. Roosevelt Office,Executive correspondence,1990-2004.,,"These are records not duplicated elsewhere that document how the office is organized and how it functions\, its pattern of action\, its policies\, procedures\, and achievements.",Permanent. Retain for 1 year(s),Public,
16372,South Davis Sewer District (Utah),Notice of Lien reports,1970-,Numerical by property tax number,"These are lists of people who do not pay their Sewer District Assessments within the prescribed time and a lien is placed on the property to collect. ""The governing authority of a service district may\, by ordinance or resolution\, provide that fees and charges for water\, sewer\, or garbage services supplied by the service district shall\, if not paid when due\, be certified to the treasurer and assessor of the county in which the delinquent premises are located. These delinquent fees and charges\, together with penalties and applicable interest shall\, immediately upon this certification\, become a lien on the delinquent premises on a parity with and collected at the same time and in the same manner as general county taxes that are a lien on the premises"" (UCA 17A-2-1321). The report is sent to the Davis County Assessor listing those individuals who have a lien placed on their property for non-payment.",Retain for 5 year(s),Public,
16208,Department of Human Services. Division of Services to People with Disabilities. Tooele Office,Construction project case files,1990-2004.,,These file document the construction of new buildings and the renovation of rented buildings for state use.,Permanent. Retain for 1 year(s),Public,
16375,South Davis Sewer District (Utah),Training records (District equipment manuals),1970-,Alphabetical by name,This series consists of equipment training manuals that detail the operation of the equipment. They are used for educational purposes.,Retain until final action,Public,
16397,Southwest Utah Public Health Department (Utah),Tuberculosis client chart files,undated,,"These case files document services provided to clients being treated for active diseases or for a positive tuberculin test reaction. The original files are retained at local health department\, with certain information being sent to the State Health Department. The files include a questionnaire\, test results\, chest x-rays report as needed\, information consent forms\, medication sheet\, and nursing notes.",Retain for 7 year(s) after case is closed,Private,
16166,Department of Human Services. Division of Services to People with Disabilities. St. George Office,Construction project case files,1990-2004.,,These file document the construction of new buildings and the renovation of rented buildings for state use.,Permanent. Retain for 1 year(s),Public,
16358,Department of Human Services. Division of Services to People with Disabilities. Brigham City Office,Publications,1990-2011.,,"These are publications created by the agency and include reports\, leaflets\, pamphlets\, file manuals\, annual reports\, processed documents\, and the last manuscript report\, if not published\, relating to management projects.",Retain permanently,Public,
16401,Duchesne County (Utah). County Treasurer,Monthly ledger of collections and warrants,1914-,Chronological,"These volumes serve as a cash book of county funds. They are ledger sheets containing the month and year; date; lists of persons and businesses making payments; receipt number; amount; bank deposits\, amount of revenue sharing; listing of amounts by fund (general\, road\, library\, sinking\, etc.); and totals (balance forward and warrant redeemed).",Retain for 3 year(s),,
16314,Department of Human Services. Division of Services to People with Disabilities. Blanding Office,Publications,1990-2004.,,"These are publications created by the agency and include reports\, leaflets\, pamphlets\, file manuals\, annual reports\, processed documents\, and the last manuscript report\, if not published\, relating to management projects.",Permanent. Retain for 5 year(s),Public,
16374,South Davis Sewer District (Utah),Customer application records (sewer line),1960-,Numerical,"These are applications completed by customers requesting water\, sewer\, or electric service. They are used for billing purposes. The applications include customer's name\, address\, and telephone number; meter information\, date and approval signature(s).",Retain for 3 year(s) after final action,Public,
16373,South Davis Sewer District (Utah),Sewer main location maps (District boundary),1960-,,"These are plat drawings of each municipal street detailing all sewer mains in the municipality system by area number. They are used to locate sewer mains. The plats include drawings of all sewer mains in municipal system showing depth of sewer mains\, percentage of grade\, location of lateral connections and sewer manholes\, and size of lines.",Retain until superseded,Public,
16395,Southwest Utah Public Health Department (Utah),Sexually transmitted disease case files,undated,,"These files are used in maintaining and locating medical information\, and in the follow up of suspects\, cases and contacts with Sexually transmitted diseases (STD) and for controlling the spread of STDs. As stated in the Utah Code of Communicable Disease Rules\, the Department of Health is required to maintain this information in order to promote the public health and to prevent and control the spread of disease. The files include laboratory test cards\, interstate transmission control identification forms\, gonorrhea epidemiologic control records\, infectious syphilis epidemiologic control records\, original interview information\, reinterview record and cluster interview records.",Retain for 4 year(s) after case is closed,Exempt,
16416,Salt Lake City (Utah). Police Department,Arrest log sheets,1942-2016.,Numerical by case number,"These logs contain arrest information for both adults and juveniles. Information is transferred to the computer as each arrest is made and a form is automatically printed after 25 entries. The log contains the arrest number\, name\, date of birth\, date and time of arrest\, officer's ID number\, charge\, and various numbers relating to case.",Permanent. Retain for 89 year(s),,
16424,Salt Lake City (Utah). Police Department,Case files,1984-,"Alphabetical by name, thereunder numerical by identification number","This automated file contains case report history for the previous two years. It includes date\, time\, location\, type of offense\, and descriptive details of investigation\, initial report\, supplemental reports\, and traffic reports. Information that is older than two years is deleted weekly.",,,
16418,Salt Lake City (Utah). Police Department,Key sign out register,1984-,Chronological,This register contains a record of keys maintained by the Records Unit to be disseminated to proper authority. The form contains key number; date and time out; name of officer taking key; disseminating clerk's ID number; date and time in; and receiving clerk's ID number.,Retain for 1 year(s),,
16426,University of Utah (Utah),Poison control reports,1971-,Chronological,"These are reports concerning the treatment of patients through the poison control center. Includes diagnosis\, treatment\, and follow-up of patients.",Retain for 5 year(s),Private,
16435,Salt Lake City (Utah). Police Department,Daily traffic summary,1983-,Chronological,"These files contain a daily summary of traffic accident statistics. These summaries show case number order; location of accident; beat number; severity; month\, day\, hour; and type of violation involved.",Retain for 2 year(s),,
16411,Salt Lake City (Utah). Police Department,Property description printouts,1967-,Chronological,"These computer printouts list the description of all stolen\, lost\, found\, pawned\, or purchased property. They include type of article\, description\, brand\, value\, color\, serial number\, manufacturer\, case number\, and name of person pawning or purchasing property.",Retain for 88 year(s),,
16430,University of Utah (Utah). Medical Center. Family and Preventive Medicine,Cancer incidence in Mormons and non-Mormons in Utah studies,1966-2015.,Alphabetical by subject.,"Reports on the administrative review\, analysis\, and implementation of programs and operation of those programs.",Retain for 10 year(s),Public,
16441,Salt Lake City (Utah). Police Department,Summary of motor vehicle traffic accidents,1980-,Chronological,"These are monthly summaries of statistical information on all reportable traffic accidents within Salt Lake City. The report includes month\, year\, type and number of accidents\, location\, severity and along with year to date and same period last year statistics. It is used to compile the Police Department's Annual Report.",Retain for 5 year(s),,
16458,Salt Lake City (Utah). Police Department,Incident reports,1985-,Chronological,"These computer printouts contain information generated by computer after each incoming call requesting police assistance. Report includes date\, time call received\, time officer assigned\, officer ID number\, beat\, time officer arrived at scene\, dispatcher's ID number\, complaint taker's ID number\, name address\, and phone number of caller\, NCIC code number\, purpose of call\, location\, and necessary miscellaneous information.",,,
16438,Salt Lake City (Utah). Police Department,Accidents by intersection report,1980-,"Chronological, thereunder alphanumerical by location","This is a monthly report generated by officers' traffic accident reports listing accidents by intersection. It is used to identify hazardous intersections and to compile annual reports. The report includes location; total number of accidents at intersection; month\, day\, hour of accident; severity of accident; whether accident occurred in intersection; type of accident; whether traffic violation was involved and case number.",Retain for 5 year(s),,
16455,Salt Lake City (Utah). Police Department,Federal Communications Commission files,1981-,Alphabetical by category,"These files contain the records of licenses for all communications equipment in the Police Department. The license contains the location of equipment\, whom licensed to\, actual longitude and latitude (if applicable)\, heighth of tower (if applicable)\, band width (frequency)\, and renewal date.",Retain until final action,,
16471,Salt Lake City (Utah). Police Department,Property marking program files,1973-,Alphanumerical by name and identification number,These are program files used to identify personal property for identification purposes. This is a program sponsored by the Crime Prevention Unit called 'Operation ID' wherein any city inhabitant may use a device furnished by CPU to mark personal property so it may later be identified if it is stolen and recovered. It is also useful for insurance purposes in case of fire. The property owner completes an information card which is returned to the CPU where the information is then put into the computer. A printout is generated approximately every six months.,,,
16487,Salt Lake City (Utah). Police Department,Assignment sheet files,1983-,alphanumerical by category and case number,"These files contain forms that show the daily case assignments for each individual squad of detectives. The form contains the date\, case number\, officer's name\, type of case\, whether closed or active\, names of victims or persons arrested\, and their addresses.",Retain for 2 year(s),,
15038,Millville (Utah),City charter,undated,,"These files contain constitution\, bylaws and all amendments to city charters approved by the State Legislature.",Retain permanently,Public,
15054,Millville (Utah),Reservation files,undated,,"These files contain the actual request forms submitted by the general public. They are used as a record to schedule park facilities and/or sports facilities (e.g.\, baseball\, softball\, football\, soccer). The files include the request form (date of request\, name of group\, number of people\, name\, address\, and phone number of requesting person\, area and park requested\, time\, date\, and amount paid).",Retain for 1 year(s),Public,
15026,Millville (Utah),Special assessment ledgers,undated,,These ledgers record the expenditures for taxes levied for special assessments.,Retain for 3 year(s) after final action,Public,
15050,Millville (Utah),Development construction files,undated,,"These project files document the actual construction for park development\, park renovation\, and other park improvements. They are used for reference while projects are in progress and after completion. They include drawings of all park development projects along with specifications\, construction drawings\, and related correspondence. They may also include property acquisition records including original deeds.",Retain permanently,Public,
15036,Millville (Utah),Annexation files,undated,,"These files document the annexation of property into municipal boundaries. They usually contain correspondence\, citizens' petitions\, maps\, and the official annexation action approved by city council (UCA 10-2-401 to 424).",Retain permanently,Public,
15044,Millville (Utah),Election records,undated,,"These include all other records and forms (excluding ballots\, canvasses\, and returns) required in the municipal election (UCA 20-5-45(2)).",Retain for 22 month(s) after final action,Public,
15052,Millville (Utah),Playground equipment records,undated,,"These records document playground equipment and tools loaned in connection with reserved park areas. They are used to maintain a record of location of equipment. They include name of group\, name\, address\, phone number of person picking up equipment; date of issue; reservation date; date of return; location reserved; quantity and equipment picked up.",Retain for 1 year(s),Public,
15060,Millville (Utah),Subdivision review case files,undated,,These case files document the developmental history of subdivision plans submitted to the Planning Commission for compliance review with zoning ordinances.,Retain permanently,Public,
15053,Millville (Utah),Recreation program files,undated,,"These program files document specific recreation programs sponsored by the municipality. They are used for reference in developing future programs. They include flyers of specific programs\, receipts for fees paid and press releases. They also include an accounting of participants and receipt numbers.",Retain for 3 year(s),Public,
15069,Millville (Utah),Meter location records,undated,,"These records contain information about all meters (water and electric). They are used to locate meters for service and billings. They include address\, work order number\, size of meter\, contractor\, owner\, plumber and date installed.",Retain for 1 year(s) after disposition of asset,Public,
15077,Millville (Utah),Daily pump station well reports,undated,,"This is a daily monitoring report of a water system. This report shows the time pumps or wells are started and stopped\, hours run\, power used and amount of water pumped. A summary report is usually created from these daily reports.",Retain for 2 year(s),Public,
15085,Millville (Utah),Drawings and diagrams,undated,Alphanumerical.,"These are drawings and blueprints of engineering ""as-built"" projects. They are used by the public and city personnel to establish existing information for all city locations. They include drawings of street construction. sidewalks\, storm drains\, waterlines\, reservoirs\, public facilities\, and other city building projects\, providing date\, legend\, north arrow\, city title\, scale and actual drawings.",Retain permanently,Public,
15071,Millville (Utah),Ditch flow records,undated,,"These forms report the daily amounts delivered to various water companies. The amounts are totaled monthly and annually. They are used for litigation purposes and to verify amounts delivered. They include: name of company\, date\, amount of water delivered\, and amount required.",Retain for 7 year(s),Public,
15079,Millville (Utah),Water consumption reports,undated,,"These reports consist of monthly statistics of daily water consumption. They are used for research and litigation purposes and to assist in predicting future flows and peak demands. They include water consumption in million gallons\, and cubic feet from treatment plants\, springs\, artesian wells\, pumped wells\, and reservoirs along with precipitation amounts.",Retain for 1 year(s),Private,
15087,Millville (Utah),Permits to work in a public way,undated,,"These are permits issued for private companies to work on city property (""public way"") for demolitions\, excavations\, blasting\, crane operations\, barricade installations\, concrete construction (curb\, gutter\, sidewalks)\, or the moving of heavy equipment. They include job address\, date\, name of owner/agent at job address\, state license classification\, diagram of work required\, checklist of existing utilities and construction\, traffic control\, etc.",Retain for 1 year(s) after final action,Public,
15073,Millville (Utah),Cross connection control survey files,undated,,"These files monitor potential or actual water system health hazards within specific premises. They are used to determine compliance with state laws\, schedule surveys\, and to write reports. They include various reports\, surveys\, and related correspondence.",Retain for 3 year(s),Public,
15120,Millville (Utah),Administrative payroll report,undated,,These are reports and statistics with any supporting and related records to payroll operations and pay administration. Includes reports and data used for workload and personnel management purposes.,Retain for 3 year(s),Public,
15123,Millville (Utah),Payroll files,undated,,"These copies contain memoranda\, copies of payrolls\, checklists\, and related certification sheets.",Retain for 3 year(s),Public,
15131,Millville (Utah),Remittance stubs,undated,,"These stubs are received with payments for services. They are used as the official record of customers\, payments being received and posted. They include account number\, name\, service address\, payment received\, receipt date and number.",Retain for 3 year(s),Private,
15143,Minersville (Utah),Bond issue files,undated,,"These files document the implementation of municipal bonds. They usually include authorizations supporting financial data\, contracts or sales agreements\, and sample copies of bonds sold as evidence of municipal indebtedness.",Retain permanently,Public,
15136,Department of Administrative Services. Sports Authority,Executive correspondence,1993-1999.,Alphabetical by subject.,"These records document the organization and function of the Winter Sports Park. Information includes correspondence\, memos\, and policies.",,Public,
15155,Minersville (Utah),Dog license files,undated,,"These files document the payment of license fees. They include: owner's name\, breed of dog\, sex\, color\, expiration date of license; expiration date of rabies vaccine\, name of dog\, indication if dog was altered\, license fee\, and when paid.",Retain for 5 year(s),Public,
15134,Department of Administrative Services. Sports Authority,Waivers and authorization forms,1992-1999.,Chronological by date.,"These forms verify that an individual has waived and released the Winter Sports Park from any claims for damages that an individual may make against the Park. Information includes the date\, signature of individual or parent/legal guardian\, date of birth\, and address. May also include competitor medical authorization release form which is completed by all competitors participating in events held at the Park. Information includes insurance coverage and medical history. Also includes the lift log\, which documents the dates for which the lift was open for use.",,Private,
15176,Minersville (Utah),Water main charts and indexes,undated,,"These charts show the locations of all water mains\, valves\, hydrants\, and water services to property owners in a given area.",Retain permanently,Public,
15213,Willard (Utah),Notary bonds,undated,,"These $5\,000 bonds are required to be filed with and approved by the State Division of Corporations and Commercial Code for a term of four years (UCA 46-1-4).",Retain for 3 year(s) after final action,Public,
15148,Minersville (Utah),Sales and use tax return forms,undated,,"These forms are required by the State Tax Commission to report quarterly sales and to remit the amount collected and due to the state (e.g.\, municipal swimming pools).",Retain for 4 year(s),Public,
15159,Minersville (Utah),Annexation files,undated,,"These files document the annexation of property into municipal boundaries. They usually contain correspondence\, citizens' petitions\, maps\, and the official annexation action approved by city council (UCA 10-2-401 to 424).",Retain permanently,Public,
15167,Minersville (Utah),Development construction files (cemetery),undated,,"These project files document the actual construction for park development\, park renovation\, and other park improvements. They are used for reference while projects are in progress and after completion. They include drawings of all park development projects along with specifications\, construction drawings\, and related correspondence. They may also include property acquisition records including original deeds.",Retain permanently,Public,
15175,Minersville (Utah),Water consumption reports,undated,,"These reports consist of monthly statistics of daily water consumption. They are used for research and litigation purposes and to assist in predicting future flows and peak demands. They include water consumption in million gallons\, and cubic feet from treatment plants\, springs\, artesian wells\, pumped wells\, and reservoirs along with precipitation amounts.",Retain for 1 year(s),Public,
15178,Minersville (Utah),Permits to work in a public way (telephone company),undated,,"These are permits issued for private companies to work on city property (""public way"") for demolitions\, excavations\, blasting\, crane operations\, barricade installations\, concrete construction (curb\, gutter\, sidewalks)\, or the moving of heavy equipment. They include job address\, date\, name of owner/agent at job address\, state license classification\, diagram of work required\, checklist of existing utilities and construction\, traffic control\, etc.",Retain for 1 year(s) after final action,Public,
15223,Willard (Utah),Check copy file,undated,,This is a carbon copy or photocopy of checks issued and maintained solely as a quick reference source.,Retain for 1 year(s),Public,
15231,Willard (Utah),Annual financial report,undated,,"These are statistical reports on the financial affairs of the entire municipality or a specific department. These reports usually include a statement on the value of all municipally owned property\, and an accounting of all income and expenditures in relationship to the final budget.",Retain permanently,Public,
15166,Minersville (Utah),Proof of publication,undated,,"These files contain evidence of the publication of a document or public notification appearing in a local newspaper\, usually for hearings\, sale of bonds\, budget\, and council meetings (UCA 78-25-14).",Retain for 6 year(s),Public,
15245,Willard (Utah),Conditional use permit files,undated,,"These files document the application for conditional use permits. These permits allow the construction of buildings on the condition that impacts on neighborhood are mitigated. The files contain the original application\, blueprint drawings\, investigative reports\, recommendation of planning commission\, cash receipts\, and related correspondence.",Retain permanently,Public,
15263,Willard (Utah),Time and attendance report files,undated,,"These are a record of hours worked\, sick leave\, vacation\, and overtime\, and holidays earned and taen by municipal employees.",Retain for 3 year(s),Private,
15233,Willard (Utah),Informational maps and plats,undated,,"These are city maps and plats for surveyors and maintenance of city property and facilities. They are used for research purposes by the public\, other city departments\, and title companies. They include townships and range\, rights-of-way\, monument markers\, lot measurements\, street names\, center line measurements\, blocks\, and subdivision names.",Retain until superseded,Public,
15269,Willard (Utah),Workers' compensation claim files,1993-,Chronological.,"These are records about on-the-job injuries or job related disabilities\, regardless of whether claims for compensation were made. See Utah Code 34A-2 for Workers' Compensation Act.",Permanent. Retain for 75 year(s),Public,
15293,Willard (Utah),Employment applications,undated,,"These are forms listing name of applicant\, address\, professional information\, previous employment\, education\, references\, and certificates submitted to Personnel Office by applicant.",Retain for 2 year(s),Private,
15301,Willard (Utah),Disaster planning files (emergency evacuation plan),undated,,These files are used to prepare city-wide plans for action to address emergency conditions.,Retain permanently,Public,
15256,Willard (Utah),Beer license application files,undated,,"These files contain completed applications to obtain licenses for selling beer within municipal boundaries per local ordinances. Applicants are also required to file a cash or corporate bond ""to guarantee faithful performance"" (UCA 32-4-4).",Retain for 3 year(s),Public,
15265,Willard (Utah),Purchase orders,undated,,These are orders issued to vendor to supply specific goods or services at a given price.,Retain for 4 year(s),Public,
15237,Willard (Utah),"Class ""C"" road funding project files",undated,,"These project files document the funding for Class ""C"" roads. CLass ""C"" funding is money allocated to each city or town from the state road fund ""under rules and regulations mutually adopted by city officials and the State Road Commission"" (UCA 27-12-23). The files include amount of funds allocated and how funds were spent for each project (man-hours\, vehicle usage\, and material used).",Retain for 3 year(s),Public,
15248,Willard (Utah),Rezoning files (applications),undated,,These files document attempts to rezone areas within municipality. They contain the original application; review forms; maps of areas involved; copies of investigative reports; copies of planning commission minutes; notice of hearings; copies of ordinances; copies of city council agenda.,Retain permanently,Public,
15288,"Wasatch Integrated Waste Management District (Davis County, Utah)",Bond issue files,1990-,Chronological by year,"These files document the implementation of significant municipal bonds (i.e.\, revenue or special bonds)\, but not general obligation bonds. These files include authorizations supporting financial data\, contracts or sales agreements\, destruction certificates\, and sample copies of bonds sold as evidence of municipal indebtedness.",Permanent. Retain for 7 year(s),Public,
15241,Willard (Utah),Site review plans files,undated,,"These files document the regulatory review and approval of commercial and industrial site plans by various municipality departments. The files contain a checklist of approvals; copies of the recommendations of planning commission; cash receipts\, site plan review forms; investigative reports and recommendations; building plans and related correspondence.",Retain permanently,Public,
15264,Willard (Utah),Income tax files (state and federal),undated,,These are Internal Revenue Service forms including the W-4 and W-2 and reports of withheld federal taxes such as IRS Form W-3 with related to income and social security taxes.,Retain for 3 year(s) after superseded or for 0,Public,
15296,Willard (Utah),Training records,undated,,"These are records of teaching aids which include manuals\, syllabi\, textbooks\, and other training aids developed by the agency.",Retain permanently,Public,
15273,Willard (Utah),Vehicle maintenance records,undated,,"This is a daily record of maintenance on all department vehicles. It is used to provide a maintenance history of all department vehicles. It includes work order numbers\, dates\, maintenance performed\, mileage of vehicle\, type of problem\, name of driver\, and action taken.",Retain for 3 year(s) after disposition of asset,Public,
15303,"Wasatch Integrated Waste Management District (Davis County, Utah)",Survey drawings,1984-2008.,,"These are drawings of new surveys and resurveys of parcels of property containing horizontal control monuments. They are computed on a state plane grid coordinate and are used as a reference for measurements and deeds research. They include monuments\, state plane grid coordinates\, surveyor's notes\, scale\, legend\, and north point.",Retain permanently,Public,
15318,Carbon County School District (Utah),Personnel records,ca. 1950-,"Alphabetical by surname, thereunder numerical by social security number","These are the personnel files for all classified district employees. They are used to document employment. The files usually contain the employment applications\, authorization for hire forms\, employee history card\, pay and leave history\, work performance and evaluation records\, reassignment of personnel forms\, termination forms and related correspondence. May also include fingerprint records and verification of a criminal background check.",Retain for 65 year(s),Private,
15277,"Wasatch Integrated Waste Management District (Davis County, Utah)",System studies and report files,1990-,Alphabetical by name,"These are the final reports of various studies (i.e. program analyses\, project studies) by private and other government agencies.",Permanent. Retain for 7 year(s),Public,
15311,Department of Health. Division of Medicaid and Health Financing. Bureau of Authorization and Community Based Services,Medical supplies request,1980-,Alphabetical by client surname,"These are medicaid requests for medical supplies used by qualified individuals in the program. Includes type of medical equipment/supply\, whether item was rented or purchased\, price of unit\, and physician approval letter.",Retain for 6 year(s),Private,
15326,Willard (Utah),"Building plans, nonresidential",undated,,"These are the blueprints and specifications submitted by building contractors or owners when applying for a building permit for the construction of commercial\, industrial\, or apartment structures. The specifications are compiled by the architect for use of the contractor to complete detail work providing type\, grade\, brand of materials to be used and general conditions which govern the methods to be employed by the contractor in completing work as well as temporary facilities\, job cleanup\, security\, time limits\, deadlines\, and the responsibilities of the architect\, owner and contractor. They are used for determining code compliance and the enforcement of building codes. They are usually arranged by permit number or address.",Retain for 7 year(s),Public,
15307,Department of Health. Division of Medicaid and Health Financing. Bureau of Authorization and Community Based Services,Judicial client hearing files,1989-,"Chronological, thereunder numerical by case number.","Records of hearings conducted as part of the regulatory process and hearings on proposed rules and changes; they may be maintained with related information including meeting notices\, proofs of publications\, meeting minutes\, and the conclusions reached. UCA 52-4-200 (2009) requires that written minutes be kept of all open meetings. May include audio and video recordings.",Permanent. Retain for 1 year(s) after case is closed,Public,
15337,Willard (Utah),Appointment files,undated,,"These files document the appointment of persons to advisory boards and committees established by the City Council or Mayor\, usually by resolution or policy and procedure. These files may include letters of recommendation\, letters of appointment\, resumes\, and related correspondence.",Retain permanently,Public,
15314,Department of Health. Division of Medicaid and Health Financing. Bureau of Authorization and Community Based Services,Mandated Federal Review provider files,1980-,Numerical by case number,"These case files document Medicaid providers billing information submitted for payment for services. These reviews are conducted quarterly to review the information submitted by the providers for evidence of Medicaid abuse or fraud\, and to insure that the providers are billing correctly and using the correct billing codes. The file contains provider billing information\, client information\, Medicaid payment records\, provider records and client records. The information is collected as per the requirements of 42 CFR 456.23 (1992).",Retain for 6 year(s),Private,
15436,Willard (Utah),Reservation files (rental requirements),undated,,"These files contain the actual request forms submitted by the general public. They are used as a record to schedule park facilities and/or sports facilities (e.g.\, baseball\, softball\, football\, soccer). The files include the request form (date of request\, name of group\, number of people\, name\, address\, and phone number of requesting person\, area and park requested\, time\, date\, and amount paid).",Retain for 1 year(s),Public,
15456,Willard (Utah),Bacteriological quality analyses reports,undated,,"These forms record water samples taken from various locations throughout the distribution system and sources of supply (raw or processed) for bacteriological tests. They include location\, date of collection\, name of person taking sample\, type of sample taken\, date of analysis\, name of lab\, person responsible for performing analysis\, analytical method used\, and results of the analysis. The State Health Department receives copies of these test forms and retains then for 40 years.",Retain for 5 year(s),Public,
15431,Utah State Tax Commission. Administration Division,Internal Revenue Service return and source information records,1986-,Chronological by year thereunder Alphabetical by tax type,"Magnetic computer tapes and data sets with contain taxpayer name\, address\, tax account number/social security number\, filing status\, exemptions\, income\, additions or reductions in income\, tax liability\, partners\, amount of liability or refund\, tax schedules\, amendments\, employer and other information as required by federal law relating to tax returns. The information is created by the federal government/IRS and a copy of the information is duplicated and used by the Utah State Tax Commission to compare amounts reported by taxpayers and to ensure income\, exemptions\, social security numbers\, return information\, and filing status are consistent with state filings.",Retain for 15 year(s),Exempt,
15405,Department of Human Services. Division of Services to People with Disabilities. Cedar City Office,Periodic budget reports,1995-2011.,,These are agency reports that document the status of appropriation accounts and apportionments at the end of the fiscal year.,Permanent. Retain for 5 year(s),Public,
15454,Willard (Utah),Meter books,undated,,"These books record the readings of customer's water\, sewer or electric meters by municipal employees. They are used for billing purposes. They include name of employee reading meter\, meter readings\, date read\, account number\, billing code\, final reading\, reasons for turnoff\, if meter was pulled or reinstalled\, and meter charges.",Retain for 3 year(s),Public,
15426,Willard (Utah),Election canvasses,undated,,"They are the official canvass of primary\, municipal\, or special elections. They contain a tabulation of votes cast by combined election districts. They include the date\, office\, names of candidates\, number of votes\, and totals.",Retain permanently,Public,
15435,Willard (Utah),Parks files (Children's park),undated,,"These files contain information concerning each of the city parks. They are used to maintain a record of construction projects in each park for historical and informational purposes. They include correspondence\, architectural drawings\, contracts\, specifications\, newspaper clippings\, histories of individual parks\, and photographs.",Retain permanently,Public,
15445,Willard (Utah),Census information files,undated,,These files contain copies of U.S. Census Bureau forms on government employment and local government tax revenues. They are used to meet the requirements for Federal Revenue Sharing and to make financial information available to the public.,Retain for 3 year(s),Public,
15457,Willard (Utah),Chemical/radiological analyses,undated,,"These forms verify water quality and show the various locations of sampling points of water taken from the distribution system and sources of supply for chemical and radiological tests. They include location\, date of collection\, name of person taking sample\, type of sample taken\, date of analysis\, name of lab\, person responsible for performing analysis\, method used\, and results. The State Health Department receives copies of these test forms and retains them for 40 years.",Retain for 10 year(s),Public,
15458,Willard (Utah),Water consumption reports,undated,,"These reports consist of monthly statistics of daily water consumption. They are used for research and litigation purposes and to assist in predicting future flows and peak demands. They include water consumption in million gallons\, and cubic feet from treatment plants\, springs\, artesian wells\, pumped wells\, and reservoirs along with precipitation amounts.",Retain for 1 year(s),Public,
15613,Department of Human Services. Division of Services to People with Disabilities. Logan Office,Construction project case files,1995-2004.,,These file document the construction of new buildings and the renovation of rented buildings for state use.,Retain permanently,Public,
15702,Department of Human Services. Division of Services to People with Disabilities. Moab Office,Construction project files,1995-2004.,,These file document the construction of new buildings and the renovation of rented buildings for state use.,Retain permanently,Public,
15084,Millville (Utah),Capital project status report,undated,,"This is a monthly report of all current capital improvement projects. The report includes: information on funding comparing amounts\, extra work orders and over-run authorizations for each project.",Retain for 1 year(s),Public,
15081,Millville (Utah),Well pumping records files,undated,,"These files contain records showing the amount of water pumped from each well in district system. The records show operating time\, power used\, pumping water level and static level.",Retain for 1 year(s) after completion of publication or report,Public,
15127,Millville (Utah),Legal opinions,undated,,"These are copies of opinions rendered by the attorney's office for various municipal departments in the course of municipal business. They are necessary to maintain consistency of opinion in related matters. They include the date of the opinion\, advice or opinion\, and name of requesting office or department.",Retain permanently,Protected,
15139,Minersville (Utah),Census information files,undated,,These files contain copies of U.S. Census Bureau forms on government employment and local government tax revenues. They are used to meet the requirements for Federal Revenue Sharing and to make financial information available to the public.,Retain for 3 year(s),Public,
15130,Millville (Utah),Billing register,undated,,"This register consists of an itemized list of customer accounts. It is used for reference purposes. They include name of customer\, service address\, meter reading\, water usage\, water and sewer changes\, payments\, adjustments\, prior balance due\, and current balance due.",Retain for 3 year(s),Private,
15150,Minersville (Utah),Resolutions,undated,,"These are formal statements of a decision\, or expression of opinion put before or adopted by the city council. They may perform the same function as an ordinance. Resolutions may include the following: establishing water and sewer rates\, charges for garbage collection and fees charged for municipal services\, establishing policies and guidelines\, and regulating the use and operation of municipal property (UCA 10-3-717).",Retain permanently,Public,
15095,Millville (Utah),"Diagrams, drawings, and maps",undated,,"These are working copies of maps or real property and drawings and diagrams of actual buildings. They are used during the early phases of redevelopment projects. When the projects become official\, the maps and drawings become part of the project file.",Retain for 4 year(s) after final action,Public,
15153,Minersville (Utah),Purchase orders,undated,,These are orders issued to vendor to supply specific goods or services at a given price.,Retain for 4 year(s),Public,
15129,Millville (Utah),Billing adjustment records,undated,,"These are records of adjustments made in utility billings for debit\, credits\, refunds\, returned checks and abatements. They include customer's name and address\, type of adjustments and justification and compilation of amount changed\, and authorizing signatures.",Retain for 3 year(s),Private,
15149,Minersville (Utah),Income tax files,undated,,These are Internal Revenue Service forms including the W-4 and W-2 and reports of withheld federal taxes such as IRS Form W-3 with related to income and social security taxes.,Retain for 3 year(s) after superseded or for 0,Public,
15156,Minersville (Utah),Building permit files,undated,,"These files contain the permits issued as official building authorization for a variety of actions (construction\, demolition\, the installation of plumbing\, electrical or mechanical equipment and the erection of barricades). They contain inspection requests\, inspection reports\, certificates of occupancy and any pertinent information relating to the project. They may also contain water source\, sewer system\, flood plain\, and tank certificates. The files are arranged numerically by permit number or alphanumerically by address.",Retain permanently,Public,
15180,Minersville (Utah),"Class ""C"" road funding project files",undated,,"These project files document the funding for Class ""C"" roads. CLass ""C"" funding is money allocated to each city or town from the state road fund ""under rules and regulations mutually adopted by city officials and the State Road Commission"" (UCA 27-12-23). The files include amount of funds allocated and how funds were spent for each project (man-hours\, vehicle usage\, and material used).",Retain for 3 year(s),Public,
15202,Box Elder County School District (Utah). Division of School Food Services,Annual school lunch and breakfast statistical report,1985-,Chronological,"Annual statistical report on the school lunch and breakfast programs submitted to the State Child Nutrition Section\, used to create the state annual report and to comply with federal requirements. Includes district number; period covered; number of institutions in lunch and breakfast programs; average number of days lunch served; variations in number of days schools served lunch; reduced price charged to students for lunch; total number of reimbursable student lunches claimed (free\, reduced\, paid); average number of breakfasts served; variations in number of days schools served breakfast; reduced price charge to student for breakfast; total number of reimbursable student breakfasts claimed for regular and especially needy children (free\, reduced\, paid); title and the reporter's signature.,The state's copy (series 12944) is retained ""for 3 years after final status report is filed with the U.S. Department of Agriculture"" in accordance with 7 CFR 210.23 (1993).",Retain for 3 year(s),Public,
15211,Willard (Utah),Employee bonds,undated,,"This is a blanket bond for ""the elected officials of each municipality and the treasurer of cities of first and second class"" to guarantee ""honest and faithful performance"". Bonds are placed at such amounts as may be determined by the governing board (UCA 10-3-819).",Retain for 4 year(s) after final action,Public,
15235,Willard (Utah),Permits to work in a public way,undated,,"These are permits issued for private companies to work on city property (""public way"") for demolitions\, excavations\, blasting\, crane operations\, barricade installations\, concrete construction (curb\, gutter\, sidewalks)\, or the moving of heavy equipment. They include job address\, date\, name of owner/agent at job address\, state license classification\, diagram of work required\, checklist of existing utilities and construction\, traffic control\, etc.",Retain for 1 year(s) after final action,Public,
15246,Willard (Utah),Rezoning files (applications),undated,,These files document attempts to rezone areas within municipality. They contain the original application; review forms; maps of areas involved; copies of investigative reports; copies of planning commission minutes; notice of hearings; copies of ordinances; copies of city council agenda.,Retain permanently,Public,
15255,Willard (Utah),Hydrant maintenance records,undated,,"These records document the maintenance of fire hydrants. They are used to locate fire hydrants and to verify annual inspections which document they are functioning properly. They include locations\, notations and dates on annual inspections indicating physical characteristics\, operation\, flow check\, pressure and leakage.",Retain for 2 year(s) after superseded,Public,
15252,Willard (Utah),Exposure reports,undated,,"This report is completed when a fire fighter is exposed to toxic fumes\, smoke\, or chemicals during the course of fire fighting. It is used to verify exposure in case of illness. It includes name of employee\, position\, station\, address where injury occurred\, name and type occupancy\, date and time of exposure\, incident number\, description of exposure\, duration of exposure\, symptoms present\, date and signature of employee\, and date and signature of supervisor.",Retain for 50 year(s),Public,
15278,"Wasatch Integrated Waste Management District (Davis County, Utah)",System studies and report files (supporting documents),1992-,Alphabetical by name,"These are the final reports of various studies (i.e. program analyses\, project studies) by private and other government agencies.",Retain permanently,Public,
15294,Willard (Utah),Position description files,undated,,"These files describe established positions including information on title\, grade\, duties\, and agency responsibilities.",Retain for 2 year(s) after superseded,Public,
15232,Willard (Utah),Project files (street),undated,,"These project files document the planning\, design\, and construction of municipally-owned facilities\, structures or systems. They are also used for budget planning and litigation research. They include correspondence\, copies of agreements\, engineer's personal notes\, guarantees and warranties\, testing reports\, reports (daily\, weekly\, monthly)\, and permits to work in the public way for municipal projects such as street drains\, curb and gutter\, sidewalk\, paving extensions\, street construction or repairs to additions to city buildings.",Retain permanently,Public,
15251,Willard (Utah),Business inspection records (violations),undated,,"These files document the fire inspection of all businesses and apartment buildings. They are used to determine compliance to fire codes for fire prevention purposes. They include correspondence\, copy of business license\, brief history of building\, notices of violations\, citations\, inspection of reports\, and various inspection forms.",Retain for 4 year(s) after completion of publication or report,Public,
15260,Willard (Utah),Budget authorization reference files,undated,,These are copies of budget authorizations in operating payroll units used to control personnel ceilings and personnel actions.,Retain until superseded,Public,
15268,Willard (Utah),Retirement records,undated,,These records are control documents relating to retirement. They include reports and registers.,Retain for 3 year(s),Public,
15240,Willard (Utah),Board of Adjustment case files,undated,,These case files document the zoning activities of the Board of Adjustments. They are used to document the cases brought before the Board of Adjustment and its decisions. They contain the original application; findings and order; correspondence; and any exhibits such as plot plans or elevations. They are usually arranged numerically by case number.,Retain permanently,Public,
15300,Willard (Utah),Disaster planning files (emergency hazardous data),undated,,These files are used to prepare city-wide plans for action to address emergency conditions.,Retain permanently,Public,
15325,Willard (Utah),Building permit files,undated,,"These files contain the permits issued as official building authorization for a variety of actions (construction\, demolition\, the installation of plumbing\, electrical or mechanical equipment and the erection of barricades). They contain inspection requests\, inspection reports\, certificates of occupancy and any pertinent information relating to the project. They may also contain water source\, sewer system\, flood plain\, and tank certificates. The files are arranged numerically by permit number or alphanumerically by address.",Retain permanently,Public,
15297,Willard (Utah),Medical and dental insurance claim files,undated,,These files contain medical and dental claims for municipal employees. They are used to track medical and dental claims and for cost analysis for insurance programs.,Retain for 4 year(s),Private,
15330,Willard (Utah),Annexation files,undated,,"These files document the annexation of property into municipal boundaries. They usually contain correspondence\, citizens' petitions\, maps\, and the official annexation action approved by city council (UCA 10-2-401 to 424).",Retain permanently,Public,
15302,Willard (Utah),Disaster planning files (emergency calling committee),undated,,These files are used to prepare city-wide plans for action to address emergency conditions.,Retain permanently,Private,
15327,Willard (Utah),"Building plans, public buildings (municipal)",undated,,"These are the blueprints and specifications submitted by building contractors or government agencies applying for a building permit for the construction of government buildings. The specifications are compiled by the architect for use of the contractor to complete detail work providing type\, grade\, brand of materials to be used and general conditions which govern the methods to be employed by the contractor in completing work as well as temporary facilities\, job cleanup\, security\, time limits\, deadlines\, and the responsibilities of the architect\, government agency and contractor. They are used for determining code compliance and the enforcement of building codes. They are usually arranged by permit number or address.",Retain permanently,Public,
15399,Department of Human Services. Division of Services to People with Disabilities. Cedar City Office,Client and agency planning inventories and score sheets,1995-2011.,,"These are computer-generated scoresheets of data taken from booklets distributed to providers of services to the handicapped. After completing the booklets\, providers submit them to the division for data to be entered into the computer\, and are then returned to providers. The scoresheets describe the condition and treatment of all clients in day treatment and residential clients who receive care or services from providers not in day-treatment. Clients also include those at the Utah State Training School and the Intermediate Care Facility/Mentally Retarded (ICF/MR). The information is used to plan programs and services for the clients and to chart their treatment and progress.",Retain for 7 year(s),Private,
15430,Willard (Utah),Resolutions (Capitol improvement plan and community development plan),undated,,"These are formal statements of a decision\, or expression of opinion put before or adopted by the city council. They may perform the same function as an ordinance. Resolutions may include the following: establishing water and sewer rates\, charges for garbage collection and fees charged for municipal services\, establishing policies and guidelines\, and regulating the use and operation of municipal property (UCA 10-3-717).",Retain permanently,Public,
15427,Willard (Utah),Election returns,undated,,These are books of tabulations counted by the election judges. They serve as the official tally of votes for municipal elections.,Retain for 22 month(s),Public,
15384,Department of Human Services. Division of Services to People with Disabilities. Cedar City Office,Adult client case files,1995-2011.,,These files document the movement of adults from the Utah State Developmental Center to placement in other state or private facilities upon consultation and recommendation of the Division of Services for People with Disabilities (DSPD). Similar records are retained by the Developmental Center and duplicates are weeded from the DSPD files.,Retain for 10 year(s) after case is closed,Private,
15442,Willard (Utah),Chemical analysis records (certification),undated,,"These are records of individuals who have been chemically tested for suspicion of or arrested for driving under the influence of alcohol or drugs. They usually include the chemical analysis reports which show subject\, date\, case number\, time of test\, testing officer\, instrument serial number\, and test results (UCA 41-6-44.3). Usually these tests are part of the case file and are filed by case number. A copy is frequently attached to the arrestee's criminal history file.",Retain for 3 year(s),Public,
15434,Willard (Utah),Contracts and agreements files (Willard Bay agreement and billing),undated,,"These files contain official agreements enforceable by law\, to acquire or incur services\, products. File may also include ordinances\, bonds\, job specification books\, and related correspondence.",Retain permanently,Public,
15592,Department of Human Services. Division of Services to People with Disabilities. Heber Office,Publications,1995-2004.,,"These are publications created by the agency and include reports\, leaflets\, pamphlets\, file manuals\, annual reports\, processed documents\, and the last manuscript report\, if not published\, relating to management projects.",Retain permanently,Public,
15612,Department of Human Services. Division of Services to People with Disabilities. Logan Office,Committee and conference files,1995-2011.,,"These are records created by committees or conferences\, including advisory committee's relating to executive establishments\, organiztions\, memberships\, and policies.",Retain permanently,Public,
15701,Department of Human Services. Division of Services to People with Disabilities. Moab Office,Committee and conference files,1995-2004.,,"These are records created by committees or conferences\, including advisory committee's relating to executive establishments\, organiztions\, memberships\, and policies.",Retain permanently,Public,
15575,Department of Human Services. Division of Services to People with Disabilities. Heber Office,Executive correspondence,1995-2011.,,"These are records not duplicated elsewhere that document how the office is organized and how it functions\, its pattern of action\, its policies\, procedures\, and achievements.",Retain permanently,Public,
15673,Department of Human Services. Division of Services to People with Disabilities. Manti Office,Periodic budget reports,1995-2011.,,These are agency reports that document the status of appropriation accounts and apportionments at the end of the fiscal year.,Retain permanently,Public,
15775,Jordan Valley Water Conservancy District (Utah),Property tax notices,1951-,Chronological,"This file contains property tax notices that are sent to the agency by the Salt Lake County Treasurer's office. They are used to confirm that all of the district's properties are tax-exempt and to make any corrections as necessary. The previous property owner is notified of taxes due\, or other arrangements are made.",Retain until final action,Public,
15785,Pleasant Grove (Utah),System studies and report files (supporting documents),undated,,"These are documents related to various studies by private and other government agencies. Includes working papers\, correspondence\, related documents and final report.",Retain permanently,Public,
15779,Sanpete County (Utah). County Clerk,Notaries public index,1903-,Alphabetical by name,"This is an index to all notaries public in the county. After the county clerk receives ""certification of notaries public from the Division of Corporations and Commercial Code\,"" he shall ""keep and maintain an indexed record"" of notaries public within the county ""showing the names of all persons holding notarial commissions\, with the dates of issuance and expiration"" (UCA 17-20-3 (2003)).",Retain permanently,Public,
15791,Pleasant Grove (Utah),Legal opinions,undated,,"These are copies of opinions rendered by the attorney's office for various municipal departments in the course of municipal business. They are necessary to maintain consistency of opinion in related matters. They include the date of the opinion\, advice or opinion\, and name of requesting office or department.",Retain permanently,Public,
15818,Elk Ridge (Utah),Bond redemption registers (building and performance),undated,,These registers are used to record the redemption of coupons for municipal bonds.,Retain for 3 year(s) after final action,Public,
15827,Elk Ridge (Utah),Insurance policy files (commercial property),undated,,These are insurance policy contracts between municipality and private insurers.,Retain for 15 year(s),Public,
15804,Pleasant Grove (Utah),Retirement records,undated,,These records are control documents relating to retirement. They include reports and registers.,Retain for 3 year(s),Public,
15848,Pleasant Grove (Utah),Dispatch logs,undated,,"This is a daily log maintained on all dispatch activity. It is used for budget and planning purposes and to document activities of the dispatch office. It includes names of personnel working\, traffic stops\, calls for service generated\, time\, shift\, and a summary of daily events. In some offices\, the record is only maintained as a computer file.",Retain for 2 year(s),Protected,
15844,Sanpete County (Utah). County Clerk,Miscellaneous index,1905-1949.,Alphabetical by name,"This is an index to recorded instruments of ""a miscellaneous character not otherwise provided for"" (UCA 17-21-6(9) (1995)). The index contains the date of instrument\, date of filing\, entry number\, book and page\, type of instrument\, from\, to\, and remarks.",,Public,1 microfilm reel
15903,Department of Human Services. Division of Services to People with Disabilities. Nephi Office,Construction project case files,1990-2004.,,These file document the construction of new buildings and the renovation of rented buildings for state use.,Retain permanently,Public,
15949,Department of Human Services. Division of Services to People with Disabilities. Odgen Office,Construction project case files,1990-2004.,,These file document the construction of new buildings and the renovation of rented buildings for state use.,Retain permanently,Public,
15868,Provo (Utah). Community Development Department,Annexation files,undated,,"These files document the annexation of property into municipal boundaries. They usually contain correspondence\, citizens' petitions\, maps\, and the official annexation action approved by City Council (UCA 10-2-401 (2009) to 422 (2007)).",Retain permanently,Public,
15891,Dixie Deer Special Service District (Utah),System studies and report files (property tax rate forms),1986-,Alphabetical,"These are the final reports of various studies (i.e. program analyses\, project studies) by private and other government agencies.",Retain permanently,Public,
16006,Department of Human Services. Division of Services to People with Disabilities. Park City,Periodic budget reports,1990-2001.,,These are agency reports that document the status of appropriation accounts and apportionments at the end of the fiscal year.,Retain permanently,Public,
16113,Department of Human Services. Division of Services to People with Disabilities. Roosevelt Office,Accepted Title XIX client assessment files,1990-,,These are health assessments performed on new or current clients to determine whether they qualify for Title XIX programs.,Retain for 7 year(s),Private,
16165,Department of Human Services. Division of Services to People with Disabilities. St. George Office,Committee and conference files,1990-2004.,,"These are records created by committees or conferences\, including advisory committee's relating to executive establishments\, organiztions\, memberships\, and policies.",Permanent. Retain for 1 year(s),Public,
14772,San Juan County (Utah). County Recorder,Mortgagee/mortgagor indexes,1883-,Chronological by surname,"These are legal instruments recorded by the county recorder concerning all ""mortgages\, deeds of trust\, liens\, and all other instruments in the nature of an encumbrance upon real estate"" (UCA 17-21-6(4\,5) (1995)). There are two alphabetical indexes concerning mortgagors and mortgagees. In some counties mortgage records are compiled separately\, while in other counties they are part of the ""Official records.""",Retain permanently,Public,
14740,Box Elder County School District (Utah). Division of School Food Services,School Food Services meal count reports,1960-,"Chronological, thereunder alphabetical by school","Reports submitted to the district School Lunch programs by elementary and secondary schools on meals served. They are used to compile a monthly report to the state Office of Education. Includes date\, school\, total meals served\, number of paid\, reduced\, free\, paid\, and adults served.",Retain for 3 year(s),Public,
14785,Labor Commission,Contested attorney case files,1985-2005.,"Alphabetical by name, thereunder chronological","These files were created and maintained by representing attorneys who handle cases brought by the Labor Commission against companies not in compliance with federal and state statutes. Case files also include cases brought by injured workers against the Uninsured Employers Fund and the Employers Reinsurance Fund. Files also include cases contesting Occupational Safety and Health citations. Labor Commission attorneys work these cases independent of the Attorney General's Office. Records include pleadings\, depositions\, attorney work product\, discovery documents\, interviews\, and other investigation materials not brought before the judge.",Retain for 10 year(s) after case is closed,Private,
14827,Department of Transportation. Engineering and Operations. Project Development,Preconstruction program scheduled and reported date comparisons report,1994-,Chronological,"This report is generated by the Preconstruction Program Management System (PPMS). The information is used by Transportation managers to determine the status of each design project and to schedule department labor resources working on the projects. Information includes date the report was run\, project names\, and the starting and ending dates of each project (1) as planned\, (2) actual date started/ended\, and (3) how late it's running.",Retain for 3 year(s),Public,
14862,Department of Health and Human Services. Division of Child and Family Services. Logan Office,Substantiated child abuse and neglect case files,1980-1995.,Alphabetical by surname,"These are files of reported damage or threatened damage to the physical or emotional health and welfare of children through neglect or abuse and includes causing non-accidental physical or mental injury\, incest\, sexual abuse\, sexual exploitation\, molestation\, or repeated negligent treatment or maltreatment. Investigations are required upon receipt of a report in an effort to protect the best interest of the children\, offer protective services to prevent harm to the children\, stabilize the home environment\, and preserve family life when possible.",Retain for 100 year(s) after case is closed,Controlled,
14824,Department of Workforce Services. Office of Child Care,Child Care Advisory Committee correspondence,1990-2005.,Chronological,"This correspondence of the Advisory Committee\, letters of appointment\, and letters of nomination document the history of committee membership. The correspondence is primarily with the Office of Child Care and includes policy recommendations and decisions. The letters of nomination are segregated from the correspondence and include recommendations from interested parties outside of the office for appointments to the Advisory Committee. The letters of appointment are also segregated and include the official appointments to the Advisory Committee from the governor.",Permanent. Retain for 5 year(s),Public,
14880,Orangeville (Utah),Ordinances,1902-,Chronological,"These books contain the legislative action of city council to regulate\, require\, prohibit. govern\, control\, or supervise any activity\, business\, conduct\, or condition authorized by UCA 10-3-701 to 714. An ordinance includes the title\, preamble\, an ordaining clause\, subject of ordinance\, when applicable\, penalty of violation\, effective date\, signature of mayor or acting mayor\, and municipal seal.",Retain permanently,Public,2 microfilm reels
14946,Carbon County (Utah). County Recorder,Abstract records (tract indexes),1894-,"Alphabetical by subdivision name; Numerical by section, township, and range","These records contain the history of property ownership by providing ""a true chain of title to each tract or parcel and the encumbrances thereon as shown by the records of the office"" by geographical location (UCA 17-21-6(6) (1990)). They contain the date and character of the instrument\, book and page\, entry number\, and legal description.",Retain permanently,Public,
14978,Millville (Utah),Fidelity bonds,undated,,"This is the municipal treasurer's bond to protect the municipality and to guarantee fidelity of treasurer. Bond usually covers four years and ""may be set by resolution or ordinance in any amount\, not less than that established by the state money management council"" (UCA 10-3-821).",Retain for 3 year(s) after final action,Public,
14973,Millville (Utah),Bond registration files,undated,,These are the issuing agent's copies of bond registration stubs.,Retain for 2 year(s),Public,
14989,Millville (Utah),Disposition records,undated,,"These are either forms or records completed by municipal agency when municipal property is disposed of either by public auction\, competitive bidding or destruction. Includes date\, department name\, description of item\, value\, disposition\, method\, and reason\, condition\, value and approval signature.",Retain for 3 year(s) after disposition of asset,Public,
14991,Millville (Utah),Fixed asset files,undated,,"These files contain listings of all municipal property (buildings and real estate)\, vehicles\, equipment\, and furniture. Includes description\, cost\, date purchased\, location\, name of vendor\, and depreciation.",Retain for 10 year(s),Public,
14999,Millville (Utah),Check copy file,undated,,This is a carbon copy or photocopy of checks issued and maintained solely as a quick reference source.,Retain for 1 year(s),Public,
15008,Millville (Utah),State Treasurer's accounting statements,undated,,"These are monthly reports of monies deposited with and invested by the State Treasurer under the State Money Management act of 1974 (UCA 51-7). These statements are required by law (UCA 51-7-9). They include a deposit form\, an account statement and an investment credit notice.",Retain for 1 year(s),Public,
15010,Millville (Utah),Travel-passenger reimbursement files,undated,,"These files contain records relating to the reimbursement of employees for for authorized travel. They may include travel orders\, per diem vouchers\, transportation request\, hotel reservations\, and all supporting paper documenting official travel by officers\, employees\, dependents\, or others authorized by law to travel.",Retain for 3 year(s),Public,
15018,Millville (Utah),Leave data files,undated,,These files contain records of leave data.,Retain for 3 year(s),Public,
16454,Salt Lake City (Utah). Police Department,Continuous callers/other menaces record files,1976-2012.,Chronological,"These computer printouts list known continuous callers who may be a hazard to police officers. Some examples are 'crazies'\, spouse abusers\, etc. They include NCIC number\, date and time\, reason\, name and address of caller\, and nature of reported threats.",Retain until superseded,,
16478,Salt Lake City (Utah). Police Department,Fingerprint index cards,1935-,Alphabetical by name,These card are used to access fingerprint cards by name. The card contains the name of fingerprinted person; master file index; birth date; birthplace; fingerprint classification; and reference. This index serves as a backup to the automated index. It is the only means to access fingerprints by name.,Retain for 90 year(s),,
16502,Salt Lake City (Utah). Police Department,Evidence recordings,1978-,Numerical by case number,These are tape recordings or video tapes generated either by the division or commercially. They are used either as evidence or for investigative purposes.,Retain until final action,,
16459,Salt Lake City (Utah). Police Department,Wrecker call-out files,1984-,Chronological,"These are forms used to monitor wreckers which are called out after receiving dispatch emergency calls. The forms include name of wrecker service\, phone number\, address called to\, date\, time\, and ID number of person making call.",Retain for 6 month(s),,
16467,Salt Lake City (Utah). Police Department,Pick up order log,1984-,Chronological,"This log consists of forms used to log the names of juveniles to be arrested per juvenile court. The form contains the name of person to be arrested\, date\, case number\, officer\, assigned to arrest\, date request is to be voided\, and disposition.",Retain for 1 year(s),,
16475,Salt Lake City (Utah). Police Department,Pictures of crime scenes,1967-,Numerical by case number,"These are photograph negatives of crime scenes. They are printed as necessary for investigation purposes\, court action\, and study. They are used in solving crimes. The negatives are stored in envelopes which list the case number\, date of occurrence\, type of crime\, and address of occurrence.",Permanent. Retain for 15 year(s),,
16484,Salt Lake City (Utah). Police Department,Release to charity files,1964-,Chronological,These are forms used to document the release to charity of unclaimed property. The forms include the name of the agency released to; address; date and time of release; remarks and description of each item of property; signature of releasing officer; and signature of agent receiving property.,Retain for 5 year(s),,
16482,Salt Lake City (Utah). Police Department,Police Athletic League quarterly activities files,1982-,Alphabetical by activity,These files contain flyers promoting quarterly activities sponsored by the Police Athletic League. PAL is a youth center program sponsored by the Salt Lake City Police Department for low income and minority youth.,Retain for 3 year(s),,
16490,Salt Lake City (Utah). Police Department,Pawn tickets,1981-,Numerical by assigned number,"These files contain forms used to identify property pawned to a pawn shop agent and submitted to the Police Department by those respective agencies. The Pawn Shop Property List is created from these forms. The Form contains card number; file number; name\, address\, and phone number of person pawning property; sex; date of birth; height; weight; race; drivers license number; whether property loaned or purchased; pledge number; amount; date and time; signature of person pawning property; type of article; brand\, description\, color and serial number. This information is then input into the computer.",Retain for 4 year(s),,
16498,Salt Lake City (Utah). Police Department,Vice case files,1980-,numerical by case number,"These files contain a record of all vice case investigations. The file contains the vice case report includes the nature of the complaint; date and time reported; vice number; case number; address of occurrence; type of premises; activity location; time of activity; warning device; method of approach; name\, address\, and phone number of complainant; business address and telephone number; how reported; description of suspect; description of vehicle used; name of person complaint received by; ID number; name of assisting officers; report status (open or closed) and clearance status.",Retain for 5 year(s),,
16506,Salt Lake City (Utah). Police Department,Alarm enforcement files,1982-,Alphabetical by name of business or residence,"These files contain records monitoring burglar alarms of businesses and residences. The files contain related correspondence; statistical information; and a form containing the name of the business or residence\, address\, phone number; name of alarm company; permit number; and the following information for each alarm ring: date\, time of day\, day of week\, NCIC code\, case number\, and remarks. They are used to stop unnecessary police response.",Retain for 3 year(s),,
16492,Southwest Utah Public Health Department (Utah),Communicable disease case file index,1990-,Alphabetical by patient's surname,"This is an index of easily accessible basic patient and statistical information regarding reportable communicable diseases. As stated in the Utah Code of Communicable Disease Rules\, the information enables the Department to protect the public health\, and prevent and control disease. Includes patient's case number\, name\, address\, race\, sex\, and age; the report source and the date reported; onset date of the disease; the attending physician; the patient's hospital; lab results; disease specification of type\, if applicable; and the date the form was sent to Center for Disease Control\, if applicable. Some of the diseases include amebiasis\, ascariasis\, botulism\, campylobacter\, cocciodomycosis\, and Colorado tick fever. The State Bureau of Epidemiology maintains the record copy of these records permanently.",Retain for 7 year(s) after case is closed,Exempt,
16514,Utah State Tax Commission. Administration Division,Bank deposit error correction files,1984-,Numerical by account number,Adjustments created by agency accounting officers and sent to the Division of Finance to correct errors on warrant requests and interdepartmental transfers.,Retain for 3 year(s),Public,
16534,Utah State Tax Commission. Administration Division,FIRMS monthly reports,1975-,Chronological,These are FIRMS reports which are used by the budget division for accounting reasons.,Retain for 3 year(s),Public,
16555,Utah State Tax Commission. Administration Division,Delegations of authority records,1972-,"Alphabetical by Division, thereunder by project title.","These records document the delegation of authority by division management to Tax Commission employees for specific responsibilities\, committees\, or projects. They contain project name\, manager\, members\, scope and definition\, computer system information\, and audit or collection target.",Retain for 1 year(s) after separation,Protected,
16535,Utah State Tax Commission. Accounting Section,Administrative correspondence,1965-,Chronological,"Documents office organization\, staffing\, procedures\, and internal communications.",Retain for 2 year(s),Public,
16544,Utah State Tax Commission. Accounting Section,Interdepartmental transfers,1961-,Chronological.,An accounting document that requests the transfer of funds between agencies for services rendered or materials purchased.,Retain for 3 year(s),Public,
16557,Utah State Tax Commission. Administration Division,Administrative rule making files,1976-2015.,Chronological,"Formally prepared descriptions of the responsibility assigned to the senior executive officers of an agency at the division level and above. They may include organizational charts and reorganizational studies. If the functional statements are printed in the Utah State Administrative Code\, they are not required to be preserved or retained as a separate series.",Retain for 3 year(s),Public,
16576,Utah State Tax Commission. Property Tax Division,International association of assessing officers course material,1980-,Alphanumerical by course title.,"These are training aids used by the Property Tax Division for instructing and certifying persons as property tax appraisers in the state of Utah. They contain manuals\, instructions\, case studies\, and other training material created by the International Association of Assessing Officers (IAAO).",Retain for 10 year(s),Public,
16596,Department of Government Operations. Division of Purchasing and General Services. Surplus Property,Customer case files,1981-,Numerical by customer number,"These records are the hard copy duplicate of information found on the accounts receivable file in the division's computer. They are either input or output from the system. They document the transactions between the customers and the division. They are also used to calculate and bill all customers for money received and money owed for that customer's account. Includes credit and debit memos\, return to stock forms\, invoices\, and account statements.",Retain for 3 year(s),Public,
16686,Southwest Utah Public Health Department (Utah),Immunization cards,undated,,"These cards document immunization given by the local health department. They include name\, birthdate\, sex\, address\, phone number\, type of immunizations\, series\, date given\, and date booster given. Some cards also include the signature of the parent. In 1991\, the card was replaced with the immunization record and signature card. The new card records similar information\, but also serves as the immunization informed consent card.",Retain for 10 year(s) after separation or,Private,
16700,Division of Community Development,Community Affairs contract case files,1977-1982.,Alphabetical by local government entity name,"These are case files of contracts between the Department of Community Affairs and local government entities known as Community Action Agencies (CAA's). The CAA's were charged with distributing state and federal funds\, sponsoring projects that would have a broad impact on such problems as hunger and malnutrition\, and would assist community development. These files include the contract and supporting documents\, correspondence\, and exhibits. Data elements include names of local governments\, authorizing signatures\, amounts of funding.",,Public,
16572,Utah State Tax Commission. Economic & Statistical Unit,Statistical survey working papers,1980-,"Numerical by report type, thereunder chronological","These work papers provide documentation used to prepare the published statistical reports. They contain copies of returns\, questionnaires\, surveys\, compilations\, and other documents generated by taxpayers or by Tax Commission employees.",Retain until administrative need ends,Private,
16594,Department of Government Operations. Division of Purchasing and General Services. Surplus Property,State and federal surplus eligibility case files,1981-,Alphabetical by name of applicant,"These files document the eligibility and qualification of a customer's right to purchase state/federal surplus property. Includes application\, a resolution and certification\, a list of authorized agents for applicant\, federal regulation compliance certification\, and a statement of needs and resources.",Retain for 3 year(s),Public,
16647,Southwest Utah Public Health Department (Utah),Employee confidentiality agreements,1990-,Alphabetical by surname,"This agreement is signed by the employee and maintained by the department stating that the employee will not disclose confidential information in accordance with UCA 26-25-4 (1992). The agreement usually becomes part of the employee's official personnel file. It includes the terms of the agreement\, the date\, employee's signature\, and supervisor's signature.",Retain for 65 year(s) or until separation,Public,
16680,Southwest Utah Public Health Department (Utah),Child Health Evaluation Care medicaid reimbursement report,undated,,"This form reports the reimbursements received on claims for physical examinations provided under the Child Health Evaluation (CHEC) program. A medicaid billing form is submitted for each completed examination and the original is submitted to the Utah Medical Assistance Program (UMAP) for reimbursement. This form includes child's name\, date service provided\, date into program\, home address\, phone number\, medical information and patient identification number.",Retain for 3 year(s),Private,
16581,Utah State Tax Commission. Property Tax Division,Assessment data reports,1984-,"Chronological, thereunder alphabetical by company name.","These are questionnaire's filled out by property tax auditors. They are used to evaluate property and to establish tax liability. UCA_59-2-201(1990)\, specifies which properties are liable for this tax\, and also that the tax liability will be ""100% of the fair market value""\, of the property. These reports include the company name\, address\, account number\, assets\, description of real property\, valuation and assessment; agents name\, date and tax zone. They also contain a follow-up form and a real property transfer survey.",Retain for 5 year(s),Protected,
16612,Labor Commission. Industrial Accident Division,Worker's compensation claims indices,1974-1981.,Chronological,"These indices are used to locate a claim file number for a specific claimant. They are also used for reference since they reveal summary information about the injured employee. These records are no longer created since the new database keeps the information online. Includes date of injury\, type of injury\, name of injured\, employer's name\, amount paid on claim\, and the claim file number.",,Private,604 microfilm reels
16697,Commission on Economy and Efficiency Research,Research case files,1977-1986.,Chronological.,"These are research case files used for study of individual state departments to improve efficiency and effectiveness in the transaction of public business. These files include histories of state agencies; practices of other states; interview notes from department employees; briefing papers to the Committee; draft reports and final reports; and copies of proposed and passed legislation affecting the areas under study. Data elements include names of employees and employers; job position information (grade/step\, etc.); membership in groups; personality inventories; and salary information.",Permanent. Retain for 6 year(s) after end of project or program,Private,
9393,Governor (2021- : Cox),Board and commission files,1980-,"Chronological, thereunder alphabetical","This series documents the appointments and accomplishments of Governor appointed boards and commissions. Files contain letters of appointment and background information on board and commission member candidates. Records also include copies of agendas\, minutes\, reports\, and other records which document their accomplishments.",Permanent. Retain for 5 year(s) after separation,Public,39.75 cubic feet
26260,Governor Clyde,Reports,1957-1959.,Alphabetical by title of report.,"This series includes the following reports: Findings and Recommendations of the Legislative Auditor\, 1957-1959; Public School Buildings Study\, 1958; Report and Recommendations of the Utah Legislative Council\, 1957-1959; Utah School Merit Study\, 1958.",,Public,
26015,Governor Leavitt,Subject files,1993-2003.,alphabetical by subject,"This series contains documents produced and maintained by several staff members of the Governor's Office. A large array of topics are covered reflecting the concerns of citizens that the office researched\, and on which they may have provided eventual policy or public statements.",,Public,
10115,Governor Spry,Scrapbooks,i 1909-1916.,Chronological,"Scrapbooks of newspaper clippings cut from various papers during Governor Spry's administration. Many of the clippings are unidentified; most of the remainder are from Wasatch front papers\, especially the Salt Lake Tribune\, Herald-Republican\, and the Ogden Standard. An eclectic collection\, the primary topics are politics (from party to local to international) and business (local to international)\, but do include obituaries\, advertisements\, etc. There are no additional types of documents and no notations or commentary.",,Public,
12366,Governor (2021- : Cox),Official papers index,1984.,"Numerical by box number, thereunder numerical by file folder.",These three looseleaf binders contain a typed listing of the contents of each box and file folder of Governor Matheson's papers. It was compiled 24 December 1984 by the office of the governor. The holdings it lists span the governor's terms from 1977-1984; holdings do not appear broken down by series. Records were broken into series and new container lists were created so the indexes were deaccessioned (November 1997).,,Public,
26118,Governor Rampton,Planning Coordinator Memoranda,1964-1965.,Chronological.,"This series documents Governor Clyde's interaction with the State Planning Board including: correspondence\, planning minutes\, financial information\, and publications.",,Public,
25513,Governor Clyde,Federal correspondence,1961-1964.,"Chronological by year, thereunder alphabetical by department or topic.","This series consists primarily of correspondence between Governor Clyde's office and various federal agencies. It also includes correspondence relating to out-of-state issues or organizations such as ""Cuban Refugees""\, the Columbia Interstate Compact Commission\, the United Nations\, and the British Consul.",,Public,5 microfilm reels
25512,Governor Clyde,Governor's Residence construction records,1957-1959.,"Chronological by year, no order thereunder","This series contains records relating to the planning\, construction\, and furnishing of a new Governor's Residence at 1270 Fairfax Road. Governor Clyde was involved in the planning process from when he took office in 1957 until the house was completed and turned over to the Clyde Family in September 1959. The series includes correspondence\, various purchase orders and receipts related to building and furnishing the residence\, and a set of specifications for the Governor's Residence prepared by Georgius Y. Cannon\, the first architect who worked on the project.",,Public,
25852,Governor Walker,Declarations,2003-2004.,"Chronological by year then month, thereafter alphabetical by title.","This series contains declarations that were issued by Governor Walker. Declarations often expressed the Governors inclination to honor specific aspects of Utahs economy\, culture\, or resources. These declarations were created as a public relations service to constituents to draw attention to particular people\, place or thing. A day\, week\, or month might be declared. Items noted are: ethnic groups\, diseases\, the arts\, occupations\, civic organizations\, activities\, individual accomplishments\, communities etc.",Permanent. Retain for 4 year(s),Public,
28183,Governor Matheson,Artifacts given to the Governor Scott Matheson,1977-1984.,None.,"These artifacts are gifts and memorabilia given to the governor in his or her official capacity usually in recognition of public service or in commemoration of an event. Included are objects of significant monetary or historical value\, such as plaques\, figurines or statues\, decorative plates and items associated with special events. Not included are memorabilia of a transient nature such as ball caps\, t-shirts\, and perishable items.",,Public,
28184,Governor (2021- : Cox),Intermountain Power Project (IPP) task force records,1980.,Chronological by date.,,,Public,
28599,Governor Walker,Inauguration ceremony records,2004-2005.,None.,,,Public,
28186,Governor (2021- : Cox),Utah Advisory Commission to Optimize State Government report,2010.,None.,,,Public,
28409,Governor Herbert,Speeches and official statements,2009-2021.,"Chronological by year, thereafter alphabetical by title.","This series contains speeches\, addresses\, comments and statements prepared by Governor Herbert and his staff. Speeches and statements are presented to the public\, government administrators\, private groups\, colleges and universities\, business associations\, and the media.",Permanent. Retain for 5 year(s),Public,
27381,Governor (2021- : Cox),Rural affairs records,2004-,Alphabetical by subject,"This series was created to assist the governor and the office staff to stay current on the subject of rural affairs. Although rural land issues are the primary focus other topics may be included as well. Such subjects may include: Utah State School and Institutional Trust Lands Administration (SITLA)\, Revised Statute 2477\, federal land issues (Bureau of Land Management and Forest Service)\, county issues\, wild and scenic rivers\, etc. These files are generated in the governor's office and have nothing to do with files generated at the governor's Public Lands Policy Coordination Office.",Permanent. Retain for 5 year(s),Public,
27260,Governor Huntsman,First Lady's correspondence,2004-2009.,,"Business-related correspondence which provide unique information about agency functions\, policies\, procedures\, or programs. These records document material discussions and decisions made regarding all agency interests\, and may originate on paper\, electronic mail\, or other media. This correspondence is filed separately from program case files\, and project files.",,Public,
30014,Governor Walker,Declarations and executive orders,1993-2005.,By type thereunder chronological by date,"This series contains declarations\, proclamations\, executive orders and correspondence as well as an aperture set of executive orders issued by the offices of Governor Leavitt\, Walker\, and Huntsman. Topics within the declarations and proclamations are widespread and diverse\, while topics within the executive orders tend to reflect specific events happening at the time and appear to be working photocopies. A small number of executive orders are not also found in the main series maintained by the Lieutenant Governor's office.",Retain permanently,,
29827,Governor Herbert,Correspondence,2009-2011.,,,,Public,
197,Governor Clyde,Speeches,i 1956-1963.,Alphanumerical.,"Speeches\, addresses\, and comments. Remarks made at formal ceremonies and during interviews by heads of agencies or their senior assistants concerning the programs of their agencies.",,Public,2.35 cubic feet 2 microfilm reels
194,Governor Clyde,Extradition records,1956-1964.,Alphanumerical.,"This series contains correspondence between Governor Clyde's office and officials from other states concerning extradition of fugitives.,Records created by agency administration to document the research\, creation and application of agency programs\, policies and procedures. May include correspondence\, policy and program case files\, and executive files documenting leadership roles and decision making processes.",,Public,5 microfilm reels
198,Governor Clyde,State government rosters,1957-1964.,Alphanumerical.,This series contains rosters of state government employees during the administration of Governor Clyde.,,Public,1 microfilm reel
201,Governor Clyde,State agency work program summaries,1957-1964.,Alphanumerical.,This series consists of budget allocation requests to Governor Clyde's administration.,,Public,7 microfilm reels
26119,Governor Clyde,Department of finance records,1963-1964.,Chronological.,"This series documents the governor's activities within the states Finance Department. The records include correspondence\, financial reports\, and memoranda.",,Public,
13853,Governor Clyde,Appointment books,"1960,1964.",Chronological by date.,"This series contains two calendar books used to record Governor Clyde's appointments\, meetings\, events\, speaking engagements\, etc. for the years of 1960 and 1964. The entries are sparse enough that they don't nearly constitute a complete record of the governor's schedule for the years represented\, but do document many of his activities.",,Public,1 microfilm reel
19884,Governor Leavitt,Executive correspondence,1993-2003.,chronological,"Records not duplicated elsewhere that document how the office is organized and how it functions\, its pattern of action\, its policies\, procedures and achievements. Includes electronic mail that communicates the above.",,Public,6.00 cubic feet
23566,Governor Clyde,Mrs. George Clyde portrait,1957-1964.,None.,"This is a framed\, photographic portrait of the first lady\, Mrs. George D. Clyde. The black and white photo is in the same style frame as that of Mrs. Rampton\, and the two portraits were probably taken about the same time at the Jay Lynn studio.",,Public,0.50 cubic foot
25511,Governor Clyde,Outgoing correspondence reader's files,"1960, 1962.","Chronological by month, thereunder alphabetical by addressee","This series contains pink carbon copies of outgoing correspondence from Governor Clyde's office. While other carbon copies of the same correspondence were likely filed in other correspondence files\, these copies are arranged chronologically rather than by topic. The series holds a wide variety of correspondence including letters to constituents\, department heads\, and federal officials. This series covers a time span from August 1960 through December 1960\, as well September 1961. Why a large gap exists in the series or why no such files exist for the earlier and later periods of Clyde's administration is unknown.",,Public,5 microfilm reels
26117,Governor (2021- : Cox),Special committee records,1958.,Chronological.,"This series documents the governor's involvement in special committee's around the state and nationally such as Easter Seals Committee\, Employment of the Handicapped Committee\, and the Utah Society of Crippled Children.",,Public,
25420,Governor Clyde,Budget requests,1961-1963.,Chronological.,,,Public,
25231,Governor Leavitt,Governor Leavitt administrative and policy program files,1993-2003.,Alphabetical,"Records created by the leavitt administration to document the research\, creation and application of agency programs\, policies and procedures. May include correspondence\, policy and program case files\, and executive files documenting leadership roles and decision making processes. Consists mostly subject files.,Records created by agency administration to document the research\, creation and application of agency programs\, policies and procedures. May include correspondence\, policy and program case files\, and executive files documenting leadership roles and decision making processes.",,Public,
25233,Governor (2021- : Cox),Artifacts given to the governor,1984-,None,"These artifacts are gifts and memorabilia given to the governor in his or her official capacity usually in recognition of public service or in commemoration of an event. Included are objects of significant monetary or historical value\, such as plaques\, figurines or statues\, decorative plates and items associated with special events. Not included are memorabilia of a transient nature such as ball caps\, t-shirts\, and perishable items.",Permanent. Retain for 4 year(s) or until end of governor's administration,Public,
27261,Governor Huntsman,First Lady's speeches,2004-2009.,Chronological.,"Speeches\, addresses\, and comments. Remarks made at formal ceremonies and during interviews by heads of agencies or their senior assistants concerning the programs of their agencies. The format selected may be paper\, video tape\, motion picture film\, CD\, DVD\, etc.",,Public,
30005,Governor Herbert,First Lady's schedule,2009-2020.,None.,"These records were created by Jeanette Snelson Herbert in the course of her duties as First Lady. Records include an electronic log documenting the events the First Lady attended\, her schedule\, and talks or notes of remarks that were made at events.",Permanent. Retain until administrative value has been met,Public,
30720,Governor (2021- : Cox),Mike Mower Records,2004-2023.,None.,"This series contains the records of Mike Mower who has filled several roles in the administrations of multiple Utah governors. These roles include Senior Advisor of Community Outreach and Intergovernmental Affairs in the Spencer Cox administration where he also oversees constituent services\, boards and commissions\, and local government outreach. Mower served as the Deputy Chief of Staff and Communications Director for Gov. Jon Huntsman and Gov. Gary Herbert as well as State Planning Coordinator.",Retain permanently,,
28851,Department of Health. Division of Disease Control and Prevention. Bureau of Health Education.,Utah Suicide Study: Identifying Opportunities for Prevention study records,1998-1999.,Numerical by case number.,,,Exempt,
3072,Department of Health and Human Services. Division of Aging and Adult Services. Board of Aging and Adult Services,White House conference records,s 1960.,Alphanumerical.,"Records created by an agency sponsoring a conference\, workshop\, or seminar. Information may include copies of conference agenda\, programs\, brochures\, reports\, advertising information for the conference\, presentations\, speeches\, significant correspondence\, and related material.",,Public,
27642,South Davis Water Improvement District (Utah),Improvement District Plans,1971.,,"This includes unrelated records from the Davis County Planning agency's Improvement District Plans. Examples include a Sewer Improvement District request for federal funding to build a sewer plant\, copies of requests for National Endowment for the Arts funding\, request from the U.S. Department of Labor for unemployment insurance reports or hours worked by claimants.",,Public,
15340,Department of Human Services. Division of Services for People with Disabilities. Salt Lake City Office,Administrative reference and reading files,1995-,,These are memoranda and correspondence generated by another agency for general reference be all agency employees.,Retain for 5 year(s),Public,
15349,Department of Human Services. Division of Services for People with Disabilities. Salt Lake City Office,Committee and conference files,1995-2004.,Alphabetical by file name,"These are records created by committees or conferences\, including advisory committee's relating to executive establishments\, organizations\, memberships\, and policies.",Permanent. Retain for 10 year(s) after case is closed,Public,
12021,Department of Health and Human Services. Division of Services for People with Disabilities,Emergency services management committee records,1985-,Chronological,"Records created by a Director's appointed division level clinical review committee to evaluate and approve funding requests. These requests come from the emergency waiting list (ESMC) and request for additional services (RAS) list. Information includes agendas\, meeting minutes\, regional ESMC/RAS) requests\, supporting documentation\, related records\, and findings and recommendations of the committee.",Retain for 3 year(s),Controlled,
12031,Department of Human Services.$bDivision of Services for People with Disabilities,Construction project case files,1985-2002.,Alphabetical by subject,Case files documenting the construction of new buildings and the renovation of rented buildings for state use.,Permanent. Retain for 1 year(s),Public,
80125,Department of Health and Human Services. Division of Services for People with Disabilities,Provider files,1985-,Alphabetical by provider's name,"This is a record kept on providers for the Division of Services for People with Disabilities. The records include: registration application and Affidavit of Standard Compliance\, license\, copies of contracts\, contractor evaluations\, qualifications of staff members\, confidentiality agreement\, provider Code of Conduct\, insurance\, Medicaid application\, contract budget (if applicable)\, problem correction plan\, fact finding reports and results\, and related memos and correspondence.",Retain for 5 year(s) after expiration of contractual agreement,Public,
26523,Department of Health and Human Services. Division of Services for People with Disabilities. Developmental Center,Liability prevention case files,1992-,Chronological by date of case closure.,"These records support the agency's function to provide care\, services\, and treatment of people with intellectual disabilities residing at the Developmental Center (Utah Code 62A-5-201(2011)). Records document measures taken to provide for the safety of the clients and security of the premises and include logs\, fire drills\, door alarms\, building checks\, and related records.",,Protected,
28767,Department of Health and Human Services. Division of Services for People with Disabilities. Developmental Center,Incident reports,2011-,Chronological.,"These records support the agency's function to provide care\, services\, and treatment of people with intellectual disabilities residing at the developmental center (Utah Code 62A-5-201(2011)). Incident reports document staff observations of problematic client behavior as well as responsive actions taken\, such as use of mechanical restraints.",Retain for 2 year(s),Private,
27696,Department of Health and Human Services. Division of Services for People with Disabilities. Developmental Center,Government Records Access and Management Act access requests,1992-,Chronological by date received,"This series includes case files that contain information on Government Records Access and Management Act (GRAMA) requests from individuals seeking access to government records\, as provided under UCA 63G-2-204 (2005) and access appeals to the designated Records Officer\, Chief Administrative Officer\, State Records Committee\, and the District Court. They contain correspondence\, copies of requests\, research notes\, court documents\, and any other documentation concerning the request and appeal process.",Retain for 2 year(s),Public,
59944,Department of Health and Human Services. Division of Services for People with Disabilities. Developmental Center,Client profile records,1930-,Numerical by client number.,"These records support the agency's function to provide services\, treatment\, and care for people with intellectual disabilities residing at the Developmental Center (Utah Code 62A-5-201(2011)). Records document the diagnosis\, admission\, and discharge of clients. Pre-admission information\, birth certificates\, death certificates\, burial plans\, and other legal records may be included.",Permanent. Retain for 7 year(s) after separation,Exempt,135.0 cubic feet
15486,Department of Human Services. Division of Services to People with Disabilities. Clearfield Office,Committee and conference files,1995-2011.,,"These are records created by committees or conferences\, including advisory committee's relating to executive establishments\, organiztions\, memberships\, and policies.",Retain permanently,Public,
15940,Department of Human Services. Division of Services to People with Disabilities. Clearfield Office,Adult client case files,1990-2011.,Alphabetical by client surname.,"These files document assistance given to adults through the Division of Services for People with Disabilities (DSPD). Similar records are retained by the Developmental Center and duplicates are weeded from the DSPD files. Information includes Requests for Prior Approval\, vital statistics worksheets\, admission information\, and psychological and psychiatric evaluations.",Retain for 10 year(s) after case is closed,Private,
15746,Department of Human Services. Division of Services to People with Disabilities. Provo Office,Executive correspondence,1995-2011.,,"These are records not duplicated elsewhere that document how the office is organized and how it functions\, its pattern of action\, its policies\, procedures\, and achievements.",Retain permanently,Public,
16266,Department of Human Services. Division of Services to People with Disabilities. Vernal Office,Periodic budget reports,1990-2011.,,These are agency reports that document the status of appropriation accounts and apportionments at the end of the fiscal year.,Permanent. Retain for 1 year(s),Public,
15341,Department of Human Services. Division of Services for People with Disabilities. Salt Lake City Office,Adult client case files,1995-,Alphabetical by client surname,These files document the movement of adults from the Utah State Developmental Center to placement in other state or private facilities upon consultation and recommendation of the Division of Services for People with Disabilities (DSPD). Similar records are retained by the Developmental Center and duplicates are weeded from the DSPD files.,Retain for 10 year(s),Private,
15353,Department of Human Services. Division of Services for People with Disabilities. Salt Lake City Office,Executive correspondence,1995-2004.,,"Business-related correspondence which provide unique information about agency functions\, policies\, procedures\, or programs. These records document material discussions and decisions made regarding all agency interests\, and may originate on paper\, electronic mail\, or other media. This correspondence is filed separately from program case files\, and project files.",Permanent. Retain for 10 year(s) after case is closed,Public,
15367,Department of Human Services. Division of Services for People with Disabilities. Salt Lake City Office,Provider fact finding results and investigative reports,1995-,,"These files report investigations of private providers of services to the handicapped. Providers are under contract with the state. The reports are classified as ""private"" in order to inform the providers of complaints made against them so that corrections may be made or other action taken.",Retain for 5 year(s) after case is closed,Private,
15368,Department of Human Services. Division of Services for People with Disabilities. Salt Lake City Office,Provider files,1995-,,These are contracts awarded to providers for services rendered to the Division of Services for People with Disabilities.,Retain for 7 year(s) after case is closed,Public,
15376,Department of Human Services. Division of Services for People with Disabilities. Salt Lake City Office,Title XIX waiting list files,1995-,,This is a listing of prospective clients waiting for services provided by the Division of Services for People with Disabilities.,Retain for 5 year(s) after case is closed,Private,
24560,Department of Human Services. Division of Services for People with Disabilities. Salt Lake City Office,Adult client case files,1993-,Alphabetical by client last name,These files document the movement of adults from the Utah State Developmental Center to placement in other state or private facilities upon consultation and recommendation of the Division of Services for People with Disabilities (DSPD). Similar records are retained by the Developmental Center and duplicates are weeded from the DSPD files.,Retain for 28 year(s) after date of birth,Private,
12001,Department of Human Services.$bDivision of Services for People with Disabilities,Executive calendars,1985-2004.,Alphabetical by subject,"Records containing substantive information relating to the official activities of high-level officials which are not incorporated into memoranda\, reports\, correspondence\, or other records included in the official files. Includes calendars\, appointment books\, schedules\, logs\, diaries\, and other records documenting meetings\, appointments\, telephone calls\, trips\, visits\, and other activities of the employees. See Daily Activity Schedules. UCA_63-2-103_(18)(b)_(1992) indicates that these types of materials are not considered by the Government Records Access and Management Act (GRAMA) to be records.",Permanent. Retain for 10 year(s),,
30302,Department of Health and Human Services. Division of Services for People with Disabilities,Government Records Access and Management Act requests,2012-,Chronological by date received.,"These are Government Records Access and Management Act (GRAMA) requests from individuals seeking access to government records\, as provided under Utah Code 63G-2\, and access appeals to the designated Records Officer\, Chief Administrative Officer\, State Records Committee\, and the District Court. Records may contain correspondence\, copies of requests\, research notes\, court documents\, and any other documentation concerning the request and appeal process.",Retain for 2 year(s) after final action,Public,
28209,Department of Human Services.$bDivision of Services for People with Disabilities.$bDevelopmental Center,Nurses notes,1930-2015.,Chronological,"These records document when individuals have contact with Medical staff. Records document assistance and communication between medical and direct care staff. Records include individual name\, file number\, clinic date\, notes and schedules\, nursing assessments\, communication\, intake/output records\, bowel records\, email\, chart notes\, and monthly summary.",Retain for 10 year(s),Private,
15347,Department of Human Services. Division of Services for People with Disabilities. Salt Lake City Office,Children's client case files,1995-,Alphabetical by client surname,These files document assistance given to children through the Division of Services for People with Disabilities (DSPD). DSPD places physically challenged children in small group homes as part of a federal program to integrate them into the larger society. Participating children are under the age of twenty-two.,Retain for 10 year(s) after case is closed,Private,
15358,Department of Human Services. Division of Services for People with Disabilities. Salt Lake City Office,Client and agency planning inventories and score sheets,1995-,,"These are computer-generated scoresheets of data taken from booklets distributed to providers of services to the handicapped. After completing the booklets\, providers submit them to the division for data to be entered into the computer\, and are then returned to providers. The scoresheets describe the condition and treatment of all clients in day treatment and residential clients who receive care or services from providers not in day-treatment. Clients also include those at the Utah State Training School and the Intermediate Care Facility/Mentally Retarded (ICF/MR). The information is used to plan programs and services for the clients and to chart their treatment and progress.",Retain for 7 year(s),Private,
27662,Department of Health and Human Services. Division of Services for People with Disabilities,Physical disabilities service files,1985-,"Alphabetical by surname, thereunder chronological and numerical","These records document personal assistance services for clients. Records may include needs assessments\, applications for the position of personal assistant or aide\, log of services provided\, and details of the program of assistance available to clients.",Retain for 10 year(s),Private,
80131,Department of Health and Human Services. Division of Services for People with Disabilities,Client assessment files,1985-,Alphabetical by client name,"Policy and procedures for the development of assessment plans and assessment advisory training counsels to meet the assessment and health plan certification needs for clients who are developmentally disabled. This series includes a Program Outline\, policy and procedures\, recertification schedule\, a medicaid physicians list\, Physical Exam Form\, and a psychologist list.",Retain for 25 year(s),Public,
25495,Department of Health and Human Services. Division of Services to People with Disabilities. Utah Developmental Disabilities Council,Grant case files,ca. 1972-,Chronological.,"These grant case files document the agency's disbursal of federal grant funds from the Administration on Developmental Disabilities to various state agencies and community organizations as per 45 CFR 1386 et seq. The grants usually have a three year limit\, and are given to applying governmental and non-governmental entities that provide services to the disabled. Examples of projects funds may be granted for include family training and counseling; conferences; making community facilities\, streets and sidewalks more accessible; research projects and training to assist disabled individuals with the practical aspects of life. Examples of training include voting in elections and the use of public transportation. Records include grant applications\, plans and contracts. Information includes applicant name and contact information\, date submitted\, anticipated date of completion\, amount of funds requested and granted\, expenditure details\, details of issues to be addressed and authorizing,signature.",Retain for 7 year(s) after end of project or program,Public,
59961,Department of Health and Human Services. Division of Services for People with Disabilities. Developmental Center,Dysmorphology files,1970-,Alphabetical by person's name,"This is a record of genetic studies done on clients\, employees\, and/or any general community member. The results of the study are used to supply the family with information concerning possible birth defects. This series includes the families name\, the date of the study\, genetic counseling notes\, a family history a narrative\, and a family tree chart.",Permanent. Retain for 10 year(s) after completion of publication or report,Private,
27942,Department of Health and Human Services. Division of Services for People with Disabilities. Developmental Center,Treatment logs,1960-,Alphabetical by client's name.,"These records support the agency's function to provide care\, services\, and treatment of people with intellectual disabilities residing at the Developmental Center (Utah Code 62A-5-201(2011)). Logs identify the medical needs of clients and track the administration by staff of medication\, controlled substances\, as well as medicated shampoos\, prescribed lotions\, and bowel aids. Controlled substance inventories required by 21 CFR 1304.11(2014) are also included.",Retain for 4 year(s),Exempt,
27697,Department of Health and Human Services. Division of Services for People with Disabilities. Developmental Center,Transitory correspondence,2011-,Chronologically.,"These records do not impact agency functions. Records document invites\, daily schedules\, telephone logs\, and residential changes.",Retain until administrative need ends,Public,
27844,Department of Health and Human Services. Division of Services for People with Disabilities. Developmental Center,Shift overlaps,1980-,chronological,"These reports are filled out for each living area to document specifically where staff works on a designated shift. It also documents whether individuals have any appointments\, visits off/on campus\, medical\, or behavioral concerns. Reports are used to follow up for individual medical problems and are similar to the direct care ratio report book (series 59985).",Retain for 3 year(s),,
59922,Department of Health and Human Services. Division of Services for People with Disabilities. Developmental Center,Census report files,1970-,Chronological,"This is a daily census report which documents the admissions\, discharges and deaths of the client on a daily basis. This record is used to compile the monthly death report\, and to compare billings. This series includes the facility where the patient is housed\, code number\, number of clients\, the number of beds allotted and available\, the number of home and temporary visits made by the client\, file number\, admission type\, where they were admitted from\, where they were discharged\, and the client's name\, the number of admissions\, discharges\, deaths\, and transfers.",Retain for 5 year(s) after completion of publication or report,Private,
59963,Department of Health and Human Services. Division of Services for People with Disabilities. Developmental Center,Employee training records,1986-,Chronological,"This is a record of the type of training the employee has received and is currently receiving. This series includes the title of the class\, the date and time\, the number of people attending and how often.",Retain for 3 year(s),Private,
59965,Department of Health and Human Services. Division of Services for People with Disabilities. Developmental Center,Hepvatix consent records,1984-,Alphabetical by employee last name.,"This is a record of the newly hired employees who have been immunized against hepatitis. This will cover the Training School concerning the liability in regards to the employee. The employee also signs a Consent Refused portion of the form if they do not wish to be immunized. This record includes the Consent Form and Consent Refused Form\, the name of the person vaccinated\, social security number\, building working in\, date\, signature\, dates vaccinated and the lot number. These records should be transferred to the employees files after termination.",Permanent. Retain for 65 year(s),Private,
29147,Department of Health and Human Services. Division of Services for People with Disabilities. Developmental Center,Client payroll,1990-,Chronological by date,"These records document payment given to clients for work accomplished both on and off campus\, as part of the client's goals. Checks are issued which are only redeemable on-campus. Records are used for audits and internal reference\, and include payroll\, pay stubs\, and related records.",Retain for 7 year(s),Private,
80858,Department of Human Services.$bDivision of Services for People with Disabilities.$bDevelopmental Center,Discharged client records,1920-2015.,Alphabetical by surname.,"These records support the agency's function to provide care\, services\, and treatment to qualifying persons with disabilities residing at the agency (Utah Code 62A-5-201(2011)). Records summarize the diagnosis\, treatment\, and discharge of clients. Information includes medical\, psychiatric and social assessments and related program records.",Permanent. Retain for 7 year(s) after separation,Controlled,
15490,Department of Human Services. Division of Services to People with Disabilities. Clearfield Office,Executive correspondence,1995-2011.,,"These are records not duplicated elsewhere that document how the office is organized and how it functions\, its pattern of action\, its policies\, procedures\, and achievements.",Retain permanently,Public,
15507,Department of Human Services. Division of Services to People with Disabilities. Clearfield Office,Publications,1995-2011.,,"These are publications created by the agency and include reports\, leaflets\, pamphlets\, file manuals\, annual reports\, processed documents\, and the last manuscript report\, if not published\, relating to management projects.",Retain permanently,Public,
16033,Department of Human Services. Division of Services to People with Disabilities. Price Office,Committee and conference files,1990-2004.,,"These are records created by committees or conferences\, including advisory committee's relating to executive establishments\, organiztions\, memberships\, and policies.",Retain permanently,Public,
16037,Department of Human Services. Division of Services to People with Disabilities. Price Office,Executive correspondence,1990-2004.,,"These are records not duplicated elsewhere that document how the office is organized and how it functions\, its pattern of action\, its policies\, procedures\, and achievements.",Retain permanently,Public,
16055,Department of Human Services. Division of Services to People with Disabilities. Price Office,Publications,1990-2004.,,"These are publications created by the agency and include reports\, leaflets\, pamphlets\, file manuals\, annual reports\, processed documents\, and the last manuscript report\, if not published\, relating to management projects.",Retain permanently,Public,
16034,Department of Human Services. Division of Services to People with Disabilities. Price Office,Construction project case files,1990-2004.,,These file document the construction of new buildings and the renovation of rented buildings for state use.,Retain permanently,Public,
15757,Department of Human Services. Division of Services to People with Disabilities. Provo Office,Periodic budget reports,1995-2011.,,These are agency reports that document the status of appropriation accounts and apportionments at the end of the fiscal year.,Retain permanently,Public,
27845,Department of Health and Human Services. Division of Services for People with Disabilities. Developmental Center,Daily logs,1985-,chronological,Daily shift logs record where each member of the staff is assigned to work each day. These are similar to shift overlaps (series 27844) but does not include individual information. This goes along with staff schedule off documents.,Retain for 3 year(s),,
29657,Department of Health and Human Services. Division of Services for People with Disabilities. Developmental Center,Minor client program and medical records,2014-,Chronological by year and month.,"These files document assistance given to children through the Division of Services for People with Disabilities (DSPD). These records support the agency's function to provide services\, treatment\, and care for people under 21 with intellectual disabilities residing at the Developmental Center (Utah Code 62A-5-201(2011)). Records document the diagnosis\, admission\, and discharge of clients. Pre-admission information\, birth certificates and other legal records may be included. Documentation relating to client or patient medical and programming information. Includes physical\, psychiatric\, dental\, pharmaceutical\, medical history\, treatments\, notes\, problem list\, examinations\, physical therapy\, assessments. Progress reports for such things as speech therapy\, psychology\, social work\, physical therapy\, occupational therapy and related profiles and vocational training.",,Private,
80883,Department of Health and Human Services. Division of Services for People with Disabilities. Developmental Center,Visitation records,1985-,Alphabetical by surname,"These records document visitation to clients at the Utah State Training school. Information includes sign in sheet\, time in and time out\, client to be visited\, and reason for visit.",Retain for 2 year(s),Private,
15487,Department of Human Services. Division of Services to People with Disabilities. Clearfield Office,Construction project files,1995-2004.,,These file document the construction of new buildings and the renovation of rented buildings for state use.,Retain permanently,Public,
15501,Department of Human Services. Division of Services to People with Disabilities. Clearfield Office,Periodic budget reports,1995-2011.,,These are agency reports that document the status of appropriation accounts and apportionments at the end of the fiscal year.,Retain permanently,Public,
16049,Department of Human Services. Division of Services to People with Disabilities. Price Office,Periodic budget reports,1990-2011.,,These are agency reports that document the status of appropriation accounts and apportionments at the end of the fiscal year.,Retain permanently,Public,
15743,Department of Human Services. Division of Services to People with Disabilities. Provo Office,Construction project case files,1995-2004.,,These file document the construction of new buildings and the renovation of rented buildings for state use.,Retain permanently,Public,
15763,Department of Human Services. Division of Services to People with Disabilities. Provo Office,Publications,1995-2004.,,"These are publications created by the agency and include reports\, leaflets\, pamphlets\, file manuals\, annual reports\, processed documents\, and the last manuscript report\, if not published\, relating to management projects.",Retain permanently,Public,
16252,Department of Human Services. Division of Services to People with Disabilities. Vernal Office,Construction project case files,1990-2004.,Chronological.,These file document the construction of new buildings and the renovation of rented buildings for state use.,Permanent. Retain for 1 year(s),Public,
16251,Department of Human Services. Division of Services to People with Disabilities. Vernal Office,Committee and conference files,1990-2004.,Chronological.,"These are records created by committees or conferences\, including advisory committee's relating to executive establishments\, organiztions\, memberships\, and policies.",Permanent. Retain for 1 year(s),Public,
15742,Department of Human Services. Division of Services to People with Disabilities. Provo Office,Committee and conference files,1995-2004.,,"These are records created by committees or conferences\, including advisory committee's relating to executive establishments\, organiztions\, memberships\, and policies.",Retain permanently,Public,
15735,Department of Human Services. Division of Services to People with Disabilities. Provo Office,Adult client case files,1995-2011.,Alphabetical by client surname.,"These files document assistance given to adults through the Division of Services for People with Disabilities (DSPD). Similar records are retained by the Developmental Center and duplicates are weeded from the DSPD files. Information includes Requests for Prior Approval\, vital statistics worksheets\, admission information\, and psychological and psychiatric evaluations.",Retain for 10 year(s) after case is closed,Private,
16272,Department of Human Services. Division of Services to People with Disabilities. Vernal Office,Publications,1990-2004.,,"These are publications created by the agency and include reports\, leaflets\, pamphlets\, file manuals\, annual reports\, processed documents\, and the last manuscript report\, if not published\, relating to management projects.",Permanent. Retain for 1 year(s),Public,
15350,Department of Human Services. Division of Services for People with Disabilities. Salt Lake City Office,Construction project case files,1995-2004.,,These file document the construction of new buildings and the renovation of rented buildings for state use.,Permanent. Retain for 10 year(s) after case is closed,Public,
15364,Department of Human Services. Division of Services for People with Disabilities. Salt Lake City Office,Periodic budget reports,1995-,,These are agency reports that document the status of appropriation accounts and apportionments at the end of the fiscal year.,Permanent. Retain for 5 year(s) after case is closed,Public,
15379,Department of Human Services. Division of Services for People with Disabilities. Salt Lake City Office,Unaccepted Title XIX client assessment files,1995-,,These are files of clients who do not meet the qualifications for services stipulated under the Title XIX program guidelines.,Retain for 2 year(s) after case is closed,Private,
3610,Department of Health and Human Services. Division of Services for People with Disabilities,Provider fact finding results and investigative reports case files,i 1985-,Alphanumerical,"These files document contract and quality monitoring and investigation reports of private providers of services to people with disabilities. Providers are under contract with the state. The reports are classified as ""private"" in order to inform the providers of complaints made against them so that corrections may be made or other action taken. Included are actions of providers or staff\, living conditions\, service provisions\, training\, competency and fiscal accountability. Also included may be names of brothers and sisters\, checking and savings account\, condition of living quarters\, current and past address\, date of purchase and consumption\, income\, job position information\, marital status\, medical information\, name\, next of kin\, occupation\, personality inventory\, physical characteristics\, physical disabilities\, police record\, psychiatric information\, salary\, security investigation\, sex\, tax information\, victim information\, training records\, service plans and results.",Retain for 7 year(s),Private,
24979,Department of Health and Human Services. Division of Services for People with Disabilities,Civil litigation records,1969-,Chronological,"These records document civil litigation cases involving the agency. Included are court documents\, correspondence\, copies of deposition testimony\, case file copies\, and attorney work product. May also include police reports\, witness statements\, photographs\, contracts\, reports\, etc. Case file copies may contain vital statistics worksheets\, admission information and date\, request for prior approval\, client background history\, social summary\, planning and grant information\, face sheet\, correspondence\, and psychological and psychiatric evaluations. Information includes name of client\, client social security number\, client case number\, case worker name\, agency attorney name\, legal issue\, court case number\, court date(s)\, and litigation outcome.",Retain for 25 year(s) after case is closed,Private,
80120,Department of Human Services.$bDivision of Services for People with Disabilities,Children's client case files,1983-2009.,Alphabetical by client surname,"These files document assistance given to children through the Division of Services for People with Disabilities (DSPD). DSPD places physically challenged children in small group homes as part of a federal program to integrate them into the larger society. Participating children are under the age of twenty-two. Information includes Requests for prior approval\, vital statistics worksheets\, admission information\, and psychological and psychiatric evaluations.",Retain for 10 year(s) after case is closed,Private,
15352,Department of Human Services. Division of Services for People with Disabilities. Salt Lake City Office,Employee travel reimbursement files,1995-2004.,,"These records document reimbursements to individuals\, such as travel orders and authorizations\, per diem vouchers\, transportation requests\, hotel reservations\,and all supporting records documenting official travel by officers\, employees\, dependents\, or others authorized by law to travel.",Retain for 5 year(s) after case is closed,Public,
2607,Training School.,Student case files,1956-1963.,Alphanumerical.,Historic student records from the State Training School.,,Private,
28805,Department of Health and Human Services. Division of Services for People with Disabilities. Developmental Center,Internal investigation files,2000-,,"These records support the agency's function to provide care\, services\, and treatment of people with intellectual disabilities residing at the developmental center (Utah Code 62A-5-201(2011)). Records document the agency's internal fact-finding endeavors in response to complaints of client abuse or neglect. Records contain incident reports\, interviews\, security footage\, and related materials.",Retain until final action,Private,
27843,Department of Health and Human Services. Division of Services for People with Disabilities. Developmental Center,Bed checks,1980-,alphabetical by name of building/living area thereunder by date,"This record of sleep patterns of developmental center residents is created each night. Information in the record includes date\, resident and staff members names\, and details about nighttime activities\, including amount of time individuals slept\, health concerns\, and staff activities. Bed checks provide census verification. Information about individual sleep patterns assists physicians assess health and behavioral needs and is essential for documenting injuries and staff activities and responses. Information is input into electronic charts (E charts) and may be used in investigations of charges of abuse or neglect and Patient Error Rate Measurements (PERM) audits.",Retain for 1 year(s),Private,
28760,Department of Health and Human Services. Division of Services for People with Disabilities. Developmental Center,Consent records,2010-,Chronological.,"These records support the agency's function to provide care\, services\, and treatment to qualifying persons with intellectual disabilities residing at the Developmental Center (Utah Code 62A-5-201(2011)). Records document permissions granted for emergency and psychotropic treatment\, restriction of rights\, and pathogen testing\, and include guardian notifications\, waivers and related consents.",Retain for 7 year(s),Exempt,
21972,Murray City School District (Utah),Personnel records,1906-,Alphabetical by surname,"These are the personnel files for all certified district employees. They are used to document employment. The files include the employment applications\, authorizations for hire forms\, placement records\, employee history card\, copies of school transcripts\, pay and leave history\, work performance\, in-service training completion certificates and credits\, evaluation records\, teaching certificates\, previous teaching experience\, contracts\, lane change requests\, and related correspondence. May also include fingerprints and verification of the criminal background check.",Retain for 65 year(s),Private,
28144,North Davis Preparatory Academy (Utah),Employee records,2005-,alphabetic,"These are the personnel files for all certified district employees. They are used to document employment. The files include the employment applications\, authorizations for hire forms\, placement records\, employee history card\, copies of school transcripts\, pay and leave history\, work performance\, in-service training completion certificates and credits\, evaluation records\, teaching certificates\, previous teaching experience\, contracts\, lane change requests\, and related correspondence. May also include fingerprints and verification of the criminal background check.",Retain for 65 year(s),,
28457,Wasatch Peak Academy (Utah),Personnel records,2005-,Alphabetical by employee's surname,"These are the personnel files for all certified district employees. They are used to document employment. The files include the employment applications\, authorizations for hire forms\, placement records\, employee history card\, copies of school transcripts\, pay and leave history\, work performance\, in-service training completion certificates and credits\, evaluation records\, teaching certificates\, previous teaching experience\, contracts\, lane change requests\, and related correspondence. May also include fingerprints and verification of the criminal background check.",Retain for 65 year(s) or until separation,Private,
17991,St. George (Utah). Department of Administrative Services,Employee performance files,ca.1900.,Alphabetical,"These are performance-related records pertaining to summary performance appraisal\, including appraisals and job element standards upon which they are based; and any supporting documentation.",Retain for 3 year(s),Private,
20694,Department of Health and Human Services. Operations. Division of Finance and Administration. Office of Finance.,Travel and transportation files,1990-,Chronological,"Correspondence\, forms\, and relating records pertaining to agency travel and transportation functions\, not covered elsewhere in this schedule.",Retain for 7 year(s),Public,
23244,Department of Health and Human Services. Operations. Division of Finance and Administration. Office of Finance.,Temporary payroll files,1990-2020.,Alphabetical by employee name.,"Reports and statistics with supporting and related records pertaining to workload and personnel management\, payroll operations and administration.",Retain for 3 year(s),Private,
21937,Department of Health and Human Services. Operations. Division of Finance and Administration. Office of Finance.,Cash receipts files,1990-,"Numerical by organization number, thereunder numerical by FINET number","Reports maintained by receiving and reporting units\, which document how much it costs an entity to provide a service and the fee they charge for that service.",Retain for 10 year(s),Private,
14507,Pleasant Grove (Utah),Stolen/recovered property lists,undated,Chronological.,"These are lists of all recovered stolen property including description of property value\, and serial number. This is usually a part of the original incident report.",Retain for 10 year(s) after final action,Public,
21643,Park City (Utah). Public Safety,Pawn shop receipts,undated,,"These are receipts submitted by pawn shop owners for items pawned. They are used to trace stolen merchandise. They include the pawn shop's name\, merchandise type\, serial number\, and item description.",Retain for 10 year(s),Public,
21650,Park City (Utah). Public Safety,Stolen/recovered property lists,1984-,Numerical,"These are lists of all recovered stolen property including description of property value\, and serial number. This is usually a part of the original incident report.",Retain for 10 year(s),Public,
24953,Brigham City (Utah). Brigham Police Department,Evidence log,1982-,Chronological,This is a log that shows the chain of possession of all evidence gathered by the police department. The log begins when evidence is gathered and ends when evidence is returned or destroyed. A copy of the log usually becomes part of the case or investigative file.,Retain for 10 year(s),Protected,
9139,St. George (Utah). Police Department,Property loss reports (R-58),undated,None,"These are a ""proper record"" of custodial property that are required to be maintained by peace officers in accordance with UCA 77-24-1.5 (2011). These records must include the name of the owner of custodial property (if known) and the case for which it was taken or received.",Retain for 10 year(s) after final action,Controlled,
14515,Pleasant Grove (Utah),Evidence logs,undated,,This is a log that shows a chain of possession of all evidence gathered by the police or fire departments. The log begins when evidence is gathered and ends when evidence is returned or destroyed. A copy of the log usually becomes a part of the case or investigative file.,Retain for 10 year(s),Private,
15063,Millville (Utah),Unclaimed property files,undated,,"These files document the disposition of unclaimed property held by the police department. The files contain verified annual reports submitted to the State Treasurer before November for previous fiscal year (UCA 78-44-18) and forms completed by finder of lost property and delivered to a local law enforcement agency. The finder of lost property shall sign a statement stating ""how the property came into his possession\, including time\, date\, and place\, and stating that he does not know...[owner] and his possession of it is not unlawful"" (UCA 77-24a-3). A notice is placed in a local newspaper. If not claimed after 3 months\, the finder may claim property upon the ""payment of cost incurred for advertising and storage"" (UCA 77-24a-5). If not claimed the property may be sold at auction and the proceeds pay ""necessary expenses incurred in the preservation of such property and return balance to the state treasurer"" (UCA 77-24-4).",Retain for 10 year(s),Public,
15172,Minersville (Utah),Unclaimed property files,undated,,"These files document the disposition of unclaimed property held by the police department. The files contain verified annual reports submitted to the State Treasurer before November for previous fiscal year (UCA 78-44-18) and forms completed by finder of lost property and delivered to a local law enforcement agency. The finder of lost property shall sign a statement stating ""how the property came into his possession\, including time\, date\, and place\, and stating that he does not know...[owner] and his possession of it is not unlawful"" (UCA 77-24a-3). A notice is placed in a local newspaper. If not claimed after 3 months\, the finder may claim property upon the ""payment of cost incurred for advertising and storage"" (UCA 77-24a-5). If not claimed the property may be sold at auction and the proceeds pay ""necessary expenses incurred in the preservation of such property and return balance to the state treasurer"" (UCA 77-24-4).",Retain for 10 year(s),Public,
21626,Park City (Utah). Public Safety,Evidence disposition records,1980-,Numerical,These records document the use and location of items in evidence. They include tags on property and file card and may also include evidence release authorization cards.,Retain for 10 year(s),Protected,
21646,Park City (Utah). Public Safety,Returned property receipts,undated,,"These receipts document the return of property in the custody of the police department to property owner in accordance with UCA 77-24-3 (1997). They usually include the date\, owner's name and address\, description of property being returned\, and signatures of owner and authorized police department personnel. ""The receipt shall be retained as permanent in the files of the agency involved or the court where the case is finally resolved."" (UCA 77-24-3 (1997)).",Retain for 10 year(s),Private,
23164,Clearfield (Utah). Clearfield Police Department,Evidence disposition records,1995-,Numerical by case number,These records document the use and location of items in evidence. They include tags on property and file card and may also include evidence release authorization cards.,Retain for 10 year(s),Protected,
26084,Riverdale (Utah),Evidence disposition records,1946-,Alphabetical by name.,These records document the use and location of items in evidence. They include tags on property and file card and may also include evidence release authorization cards.,Retain for 10 year(s),Protected,
14506,Pleasant Grove (Utah),Received property records,undated,,"""A proper record shall be maintained reflecting the ownership of the property\, and the case or cases for which it was taken or received and is being held"" (UCA 77-24-1). The records include property receipts given to owner when property taken\, receipts for returned property\, logs\, or files. A returned property receipt ""shall be taken from [owner] listing in detail the property returned"" (UCA 77-24-5). If property is not claimed by owner after three months from notification and nine days after public notice of disposal in a local newspaper\, the department is then authorized to ""sell at public auction"" (UCA 77-24-4).",Retain for 10 year(s),Public,
21627,Park City (Utah). Public Safety,Evidence log,1985-,Alphabetical,This is a log that shows the chain of possession of all evidence gathered by the police department. The log begins when evidence is gathered and ends when evidence is returned or destroyed. A copy of the log usually becomes part of the case or investigative file.,Retain for 10 year(s),Protected,
21645,Park City (Utah). Public Safety,Received property records,1980-,Numerical,"These are a ""proper record"" of custodial property that are required to be maintained by peace officers in accordance with UCA 77-24-1.5 (2011). These records must include the name of the owner of custodial property (if known) and the case for which it was taken or received.",Retain for 10 year(s) after disposition of asset,Private,
22237,Wellington (Utah),Evidence log,unknown-,Numerical by case number,This is a log that shows the chain of possession of all evidence gathered by the police department. The log begins when evidence is gathered and ends when evidence is returned or destroyed. A copy of the log usually becomes part of the case or investigative file.,Retain for 10 year(s),Protected,
25404,Ogden (Utah). Ogden Police Department,Evidence log,1956-,Numerical by case number,This is a log that shows the chain of possession of all evidence gathered by the police department. The log begins when evidence is gathered and ends when evidence is returned or destroyed. A copy of the log usually becomes part of the case or investigative file.,Retain for 10 year(s) after case is closed,Protected,
14509,Pleasant Grove (Utah),Unclaimed property files,undated,,"These files document the disposition of unclaimed property held by the police department. The files contain verified annual reports submitted to the State Treasurer before November for previous fiscal year (UCA 78-44-18) and forms completed by finder of lost property and delivered to a local law enforcement agency. The finder of lost property shall sign a statement stating ""how the property came into his possession\, including time\, date\, and place\, and stating that he does not know...[owner] and his possession of it is not unlawful"" (UCA 77-24a-3). A notice is placed in a local newspaper. If not claimed after 3 months\, the finder may claim property upon the ""payment of cost incurred for advertising and storage"" (UCA 77-24a-5). If not claimed the property may be sold at auction and the proceeds pay ""necessary expenses incurred in the preservation of such property and return balance to the state treasurer"" (UCA 77-24-4).",Retain for 10 year(s),Public,
14601,Pleasant Grove (Utah),Unclaimed property files,undated,,"These files document the disposition of unclaimed property held by the police department. The files contain verified annual reports submitted to the State Treasurer before November for previous fiscal year (UCA 78-44-18) and forms completed by finder of lost property and delivered to a local law enforcement agency. The finder of lost property shall sign a statement stating ""how the property came into his possession\, including time\, date\, and place\, and stating that he does not know...[owner] and his possession of it is not unlawful"" (UCA 77-24a-3). A notice is placed in a local newspaper. If not claimed after 3 months\, the finder may claim property upon the ""payment of cost incurred for advertising and storage"" (UCA 77-24a-5). If not claimed the property may be sold at auction and the proceeds pay ""necessary expenses incurred in the preservation of such property and return balance to the state treasurer"" (UCA 77-24-4).",Retain for 10 year(s),Public,
21656,Park City (Utah). Public Safety,Unclaimed property files,1980-,Numerical,"These files document the disposition of unclaimed property held by the police department. The files contain verified annual reports submitted to the State Treasurer. The reports are required to be filed before May of each year as of the preceding December 31 and to transfer the property identified in the report in accordance with UCA 67-4a-301(1)(a) (2007). The report includes the name of property's owner if known and the last known address\, description of property including any identification numbers\, and the verification of the person completing form to the report's accuracy.",Retain for 10 year(s),Public,
24952,Brigham City (Utah). Brigham Police Department,Evidence disposition records,1982-,Chronological,These records document the use and location of items in evidence. They include tags on property and file card and may also include evidence release authorization cards.,Retain for 10 year(s),Protected,
11480,Intermountain Power Agency (Utah),Training aids,undated,None,"One copy of each syllabus\, manual\, textbook\, and any other training materials created by the agency.",Permanent. Retain until final action,Public,
30418,Labor Commission. Division of Occupational Safety and Health. Education and Consultation,OSHA 10 Hour Course Master Files,2005-,Chronological.,"These are the master files for the OSHA 10 hour classes that we teach. They include the sign-in sheets\, curriculum\, copies of the 10 hour cards that are mailed out to the attendees\, and class evaluations.",Retain permanently,Public,
22927,Department of Health and Human Services. Division of Aging and Adult Services,Training aids (Adult Protective Services),1998-,Alphabetical by subject,"One copy of each syllabus\, manual\, textbook\, and any other training materials created by the agency.",Permanent. Retain for 5 year(s),Public,
28910,San Juan County School District (Utah),Dineh; language and cultural curriculum records,1965-,,These records support the agency's function to create a variety of aids for teachers to use when teaching about the Dineh (Navajo) language and culture. Records include lesson plans on various topics.,Permanent. Retain for 1 year(s),Public,
30751,Department of Health and Human Services. Operations. Division of Finance and Administration. Office of Administrative Services.,Personnel and training recordings,1964-1971,By reel number,"Audio recordings of staff trainings. Training may contain topics such as health and development\, family\, pregnancy\, and drug abuse.",,Public,
10241,Washington County School District (Utah),Special education student files,1980-,Alphabetical by student's surname,"These files document the progress and participation of students enrolled in special education programs provided by Utah school districts. Files are kept in accordance with federal regulations which define record keeping practices and funding requirements. District services can be discontinued when students move\, refuse services\, or are reclassified as no longer needing special education services. Student folders contain various reports and completed forms including individualized education program records (IEPs)\, inspection logs\, evaluation and re-evaluation forms\, parental approval forms\, test protocols\, parent surveys and information\, third party information\, placement documents\, refusal of services forms\, and other legal documents. 34CFR 300.562 (2008) & 34CFR 99 (2008).",Retain for 75 year(s),Private,
28982,Weber School District (Utah),Special education records,1977-,"Chronological by graduation or transfer, thereunder alphabetical by surname.","These records support the agency's function to provide an environment where students with disabilities can master essential learning skills\, demonstrate civic responsibility\, and engage in positive personal development. Records document eligibility of students for special education services\, as well as the provision of services to students. Information may include Individual Education Plans (IEPs)\, testing\, and assessment records.",Retain for 5 year(s) after separation,Exempt,
30659,Utah Military Academy (Utah),Camp Williams special education student records,2016-,"Chronological by school year, then alphabetical by surname","These records document the progress and participation of students or clients enrolled in special education programs. A student with a disability under the age of 22 who has not graduated from high school with a regular diploma may participate in a public school program or extracurricular activity (Utah Code 53G-6-709). Information includes individualized education program records (IEPs)\, evaluations\, parental information and correspondence\, assessments and related records.",Retain for 5 year(s) after separation,Private,
25519,Logan School District (Utah),Special education student files,1997-,"Chronological by student's last date of service, thereunder alphabetical by student's surname","These files document students enrolled in the district's special education programs in accordance with the provisions of 34 CFR 300.560-300.577 (2003). The records are required to receive federal and state special education funding. Services can be discontinued when student is reclassified as no longer needing special education services\, the student moves\, or refuses the services. They contain various reports and completed forms including individual education program records (IEPs)\, inspection logs\, evaluation and re-evaluation forms\, parental approval forms\, test protocols\, parent surveys\, parent information\, third party information\, placement documents\, refusal of services forms\, and other legal documents required by federal regulations and state rules to verify a student's disability and need for special education services.",Retain for 6 year(s) after separation,Exempt,
27581,Paradigm High School (Utah),Special education files,2006-,Chronological,"These records document the progress and participation of students enrolled in special education programs provided by Utah school districts. Files are kept in accordance with federal regulations which define record keeping practices and funding requirements. District services can be discontinued when students move\, refuse services\, or are reclassified as no longer needing special education services. Student folders contain various reports and completed forms including individualized education program records (IEPs)\, inspection logs\, evaluation and re-evaluation forms\, parental approval forms\, test protocols\, parent surveys and information\, third party information\, placement documents\, refusal of services forms\, and other legal documents. 34 CFR 300.562 (2008) & 34 CFR 99 (2008).",Retain for 3 year(s) after separation,Exempt,
27733,Canyons School District (Utah),Special Education student records,1984-,Chronological by date of birth thereunder alphabetical by surname,"These individual case files document students enrolled in the district's special education programs. To provide archival information on students previously served in a Special Education program in the Canyons School District. They contain various reports and completed forms including learning disability assessment reports\, approvals for special education services\, completed tests and surveys\, information on parents or guardians\, and approval of placement in the Special Education Program.,""All students with disabilities\, who are between the ages of 3 and 22 and have not graduated from high school with a regular diploma\, are entitled to a free\, appropriate public education."" (Utah Code 53A-15-301(1)(a)(2015)) These records document the progress and participation of students or clients enrolled in special education programs. Information includes individualized education program records (IEPs)\, evaluations\, parental information and correspondence\, assessments and related records.",Retain for 27 year(s) after separation,,
29592,Kairos Academy (Utah),Special education records,2013-2017.,Alphabetical by student last name.,"These records support the agency's function to provide an environment where students with disabilities can master essential learning skills\, demonstrate civic responsibility\, and engage in positive personal development. Records document eligibility of students for special education services\, as well as the provision of services to students. Information may include Individual Education Plans (IEPs)\, testing\, and assessment records.",,Exempt,
29604,Mountain Heights Academy (Utah),Special education records,2009-,Chronological.,"These records support the agency's function to provide an environment where students with disabilities can master essential learning skills\, demonstrate civic responsibility\, and engage in positive personal development. Records document eligibility of students for special education services\, as well as the provision of services to students. Information may include Individual Education Plans (IEPs)\, testing\, and assessment records.",Retain for 5 year(s) after separation,Exempt,
29667,Summit Academy (Utah). Draper Campus,Special education records,2011-,"Chronological, thereunder alphabetical by last name.","These records document the progress and participation of students enrolled in special education. Records includes individualized education program records (IEPs)\, evaluations\, parental information and correspondence\, assessments and related information.",Retain for 27 year(s),Exempt,
29914,Lakeview Academy (Utah),Special education records,2012-,"Chronological, thereunder alphabetical by surname.","These records support the agency's function to provide an environment where students with disabilities can master essential learning skills\, demonstrate civic responsibility\, and engage in positive personal development. Records document eligibility of students for special education services\, as well as the provision of services to students. Information may include Individual Education Plans (IEPs)\, testing\, and assessment records.",Retain for 5 year(s) after separation,Exempt,
30658,Utah Military Academy (Utah),Special education student records,2016-,"Chronological by school year, then alphabetical by surname","These records document the progress and participation of students or clients enrolled in special education programs. A student with a disability under the age of 22 who has not graduated from high school with a regular diploma may participate in a public school program or extracurricular activity (Utah Code 53G-6-709). Information includes individualized education program records (IEPs)\, evaluations\, parental information and correspondence\, assessments and related records.",Retain for 5 year(s) after separation,Private,
83037,Provo City School District (Utah),Special education student records,1982-,Alphabetical by name of student,"These files document the progress and participation of students enrolled in special education programs provided by Utah school districts. Files are kept in accordance with federal regulations which define record keeping practices and funding requirements. District services can be discontinued when students move\, refuse services\, or are reclassified as no longer needing special education services. Student folders contain various reports and completed forms including individualized education program records (IEPs)\, inspection logs\, evaluation and re-evaluation forms\, parental approval forms\, test protocols\, parent surveys and information\, third party information\, placement documents\, refusal of services forms\, and other legal documents. 34CFR 300.562 (2008) & 34CFR 99 (2008).",Retain for 3 year(s) after separation,Private,
85076,Governor (2021- : Cox),Appointed position recommendation files,1985-,none,"These files document the qualifications and experience of individuals who are nominated and/or recommended for public service or employment in state government. They are used in the decision-making process to consider and to evaluate candidates for government positions. The files contain education\, resumes or work histories\, qualifications\, accomplishments\, and other information pertinent to the position for which the nominees are being considered.",Permanent. Retain for 5 year(s),Public,
196,Governor Clyde,Proclamations,i 1963-1964.,Alphanumerical.,"This series contains proclamations that were accepted by Governor Clyde. Proclamations often expressed the Governor's inclination to honor specific aspects of Utah's economy\, culture\, or resources.",,Public,1 microfilm reel
199,Governor Clyde,Travel logs,1959-1962.,Alphanumerical.,This series is comprised of records documenting travel information and expenditures for the Governor's office.,,Public,2 microfilm reels
195,Governor Clyde,Government appointment notices,i 1957-1964.,Alphabetical by name.,This series is comprised of appointment notices issued by Governor Clyde during his terms in office.,,Public,2 microfilm reels
25230,Governor Leavitt,Video and audio recordings,1993-2003.,Numerical by tape number reflecting in general subjects and thereunder chronological by date.,"This series consists of both audio and video material in the following groupings; speeches\, national\, KUED News Conferences\, call-in shows\, miscellaneous\, political/campaign\, practical jokes\, PSA/other Commercials\, local news coverage\, and news clips.,Speeches\, addresses\, and comments. Remarks made at formal ceremonies and during interviews by heads of agencies or their senior assistants concerning the programs of their agencies. The format selected may be paper\, video tape\, motion picture film\, CD\, DVD\, etc.",,Public,1.00 cubic foot
193,Governor Clyde,Conference and workshop records,1957-1964.,Alphanumerical.,This series contains assorted records from conferences and workshops that the Governor and his administration were involved with.,,Public,20 microfilm reels
204,Governor Dern,Correspondence,i 1924-1932.,Alphanumerical.,"Correspondence of Governor Dern and his personal staff\, with state agencies\, federal officials\, governors\, the public and friends and family\, regarding those activities that the governor handled directly.",,Public,18.75 cubic feet 49 microfilm reels
11677,Governor Clyde,Public lands notebook,1961-1962.,Chronological.,"Loose leaf notebook with plastic filers. Contains telegrams\, photocopies of newspaper articles\, photocopies of correspondence\, etc._all pertaining to use of public (federal) lands. Conservation problems likely based on plastic files\, acidic backing paper\, and poor copy technology.",,Public,0.35 cubic foot
9971,Governor Clyde,Appointment books,1956-1958.,Chronological.,"In these two volumes were recorded appointments made for George Dewey Clyde\, the state's tenth chief executive. Appointments in the 1956 volume were in connection with the Republican gubernatorial candidate's successful election campaign and preparations to assume office. The 1957 volume reflects appointments during the newly elected governor's first year in office. Information recorded for each appointment includes the date and time\, the name of the individual(s) or organization with which Clyde was to meet\, the location of the meeting\, and the purpose of the meeting (campaign rally\, radio or television appearance\, signing of a bill or proclamation\, whether Clyde was to make a speech\, etc.). Appointments for the first two months of 1958 are also noted in the 1957 volume.",,Public,0.35 cubic foot
9851,Governor Bangerter,Payroll register,1988-1992.,Chronological.,"Display of earnings\, deductions\, and taxes\, providing net income\, warrant or direct deposit information. These documents are prepared and used for payroll disbursement. These reports cover both the governor's and lieutenant governor's staff as Governor Bangerter's office took care of both.",,Public,
11590,Governor (2021- : Cox),Mental health advisory committees reports,1958.,Chronological.,"Two committees were appointed by Governor George Dewey Clyde to advise the chief executive about mental health matters. The Governor's Coordinating and Advisory Committee was created to advise the governor on the most effective ways and means of correlating state government efforts in order to give the best possible service and avoid needless duplication. The Governor's Committee on Defective Delinquents and Aggressive Sex Offenders was established to look into the critical problems of handling certain types of criminals and mental defectives who show marked aggressive tendencies. Reports generated by both committees as well as background material were brought together in a single three-ring binder. Records in the binder include: (1) ""Report of the Governor's Coordinating and Advisory Committee on Mental,Health\,"" November 1958; (2) ""Preliminary Report of the Governor's Committee on Defective Delinquents and Aggressive Sex Offenders\,"" 1958; (3) ""Final Report of the Governor's Committee on Defective Delinquents and Aggressive Sex Offenders\,"" 1958; (4) A Brief of the Reports on the Committees on Mental Health (summarizing the plans above); and (5) Legislative proposals; and ""Community Health Services Act.""",,Public,0.20 cubic foot
25837,Governor Young,Governor's office files,1851-1857.,alphanumeric,"Brigham Young's files as governor of Utah Territory and ex officio territorial Superintendent of Indian Affairs\, 1851-1858\, divided into three subseries. His executive files include correspondence and other documents relating to Young's interaction with federal government\, other states and territories\, federal appointees to territorial positions\, and local territorial officials. Young's files as Superintendent of Indian Affairs include his correspondence with local Indian agents\, as well as reports and other papers. Final subseries includes statements\, accounts\, and other documents relating to reimbursements for Indian-related claims that continued to be pursued for years after Young's governorship ended.,Business-related correspondence which provide unique information about agency functions\, policies\, procedures\, or programs. These records document material discussions and decisions made regarding all agency interests\, and may originate on paper\, electronic mail\, or other media. This correspondence is filed separately from program case files\, and project files.",,Public,
27262,Governor Huntsman,First Lady's subject files,2004-2008.,,"These files were created by Mary Kaye Huntsman\, wife of Governor Jon Huntsman\, with the help of her administrative assistant. The files relate to Mrs. Huntsman's activities as first lady. They include the following: a) correspondence\, primarily acceptance or decline letters; b) activities\, information about all activities she was involved in; c) mansion activities\, information about assignments and scheduling of the mansion; d) travel\, information about Mrs. Huntsman's travel as first lady; e) family; f) governor's associations\, information about Mrs. Huntsman's participation in governor's associations like Western Governor's Association\, National Governor's Association\, and Republican Governor's Association; g) literacy commission files; records relating to the Literacy Commission\, of which Mrs. Huntsman acts as honorary chair; h) initiatives; i) website\, and j) media.",,Public,
30056,Governor (2021- : Cox),Governor Cumming Biography,1900.,,,,,
29851,Governor Walker,Tax records,2003-2005.,Chronological by date.,"These records document the governor's responsibility to see that the laws are faithfully executed (Utah Constitution Article VII\, Section 5\, Subsection (1))\, in regards to taxes. Records include working documents\, tax and other proposals\, reports\, correspondence\, presentations\, and other related records.",Retain permanently,Public,
20064,American Fork (Utah),Disposition records,undated,,"These are either forms or records completed by municipal agencies when municipal property is disposed of either by public auction\, competitive bidding\, or destruction. Includes date\, department name\, description of item\, value\, disposition method\, and reason\, condition\, and approval signature.",Retain for 3 year(s) after disposition of asset,Public,
20053,American Fork (Utah),Notary bond files,undated,,"These files document municipal employees providing service to municipal agencies as notaries public. They include valid certificates\, copies of bonds\, and any related correspondence.",Retain for 1 year(s) after final action,Public,
20910,American Fork (Utah),Initial contact reports,1982-,Numerical by criminal code,"These are the initial written or recorded reports that are made by police officers describing actions initially taken in response to a complaint or the discovery of an apparent violation of law. The reports may contain ""the dates\, time\, location\, and nature of the complaint\, the incident\, or offense; names of victims; the nature or general scope of the agency's initial actions taken in response to the incident; the general nature of any injuries or estimate of damages sustained in the incident; the name\, address\, and other identifying information about any person arrested or charged in connection with the incident; or the identity of the public safety personnel (except undercover personnel) or prosecuting attorney involved in responding to the initial incident"" (UCA 63-2-103(12)(a)(1998)). These reports do not include follow-up or investigative reports prepared after this initial report.",Retain for 5 year(s),Public,
20736,American Fork (Utah),Business license files,1988-,Alphanumerical by ???,"These files contain information on all business licenses issued in the municipality. All businesses are required to be licensed before conducting business within municipal boundaries. They contain the application\, proof of payment\, and approval forms from regulatory departments (e.g.\, fire\, police\, health).",Retain for 3 year(s) after expiration of permit or license,Public,
20739,American Fork (Utah),Proof of publication records,1980-,Chronological,"These files contain evidence of the publication of a document or public notification appearing in a local newspaper\, usually for hearings\, sale of bonds\, budget\, and council meetings (UCA 78-25-14 (1997)).",Retain for 6 year(s),Public,
20743,American Fork (Utah),Customer application records,undated,,"These are applications completed by customers requesting water\, sewer\, or electric service. They are used for billing purposes. The applications include customer's name\, address\, and telephone number; meter information\, date and approval signature(s).",Retain for 3 year(s) after final action,Public,
20059,American Fork (Utah),Project control files,undated,,"These files contain memoranda\, preliminary reports\, and other records documenting assignments and the progress of projects. These files do not contain the final reports.",Retain for 1 year(s),Public,
19981,American Fork (Utah),Arrest reports,1991-,Numerical by arrest code or incident number,"These are forms used to report arrests made by the police department. They usually include complete information and description of person arrested\, date\, arrest time\, arrest location\, charges\, description of offense\, witnesses\, victims\, suspects\, and name of officer(s) making arrest. Sometimes report is a multi-part form\, with a copy sent to the county jail.",Retain for 10 year(s),Private,
20048,American Fork (Utah),Grievance and disciplinary files,undated,,"These files document the review of grievances and appeals raised by municipal employees\, except EEO complaints. These case files include witnesses' statements\, reports of interviews; and hearings\, examiner's findings\, recommendations and exhibits; and records relating to a reconsideration request.",Retain for 3 year(s) after case is closed,Private,
27414,American Fork (Utah),Broadband customer lists,2003-,Numerical by customer number,"This is a list of Broadband customers. Customer information on the list includes but is not limited to customer name and number\, address\, dates of connection and disconnection\, and internet service provider. The list is maintained to track customers and their service providers and to track who is hooked up to the Broadband network.",Retain for 4 year(s),,
20058,American Fork (Utah),General obligation bonds,undated,,"These bonds constitute general obligations of the municipality\, for the prompt and punctual payment of principal or interest on which the full faith and credit of the municipality are pledged. These issued bonds are not payable solely from revenues other than those derived from ad valorem taxes. The revenue derived from the sale of bonds shall be applied only to the purpose specified in the order of the municipal legislative body (UCA 11-14-19 (1997)).",Retain for 1 year(s) after final action,Public,
20060,American Fork (Utah),Municipal revenue bonds,undated,,These bonds are issued by the city council payable solely from revenues attributable to the extension and improvement to revenue producing facilities (UCA 11-14-17 (1997)).,Retain for 1 year(s) after final action,Public,
20057,American Fork (Utah),Bond anticipation,undated,,"These are notes used by municipalities pursuant to an appropriation resolution for bonds in anticipation of payable ad valorem taxes and constitute a full obligation of the municipality\, ""the bond anticipation notes and the interest on them shall be secured by a pledge of the full faith and credit of the municipality"" (UCA 11-14-19.5 (1997)) in ""the manner and subject to conditions of the Utah Municipal Bond Act"" (UCA 11-14 (1997)).",Retain for 1 year(s) after final action,Public,
20063,American Fork (Utah),Annual fixed asset report,undated,,"These work sheets list totals of all fixed assets\, purchases\, and dispositions. They are used to create annual reports.",Retain until superseded,Public,
25489,American Fork (Utah),Attorney case files,1970-,Alphabetical by name,"These are case files for significant lawsuits filed by the city and those filed against the city. They are used in pleading cases in court and later for research purposes. They contain various court pleadings\, depositions\, research material\, settlements\, and attorneys' notes.",Retain permanently,Public,
20912,American Fork (Utah),Police investigation comments audio tapes,1998-,Chronological by audit date,These are interviews of persons making comments regarding the police department. They are used as part of the investigation of the police department. The City Council audits these tapes during the ongoing investigation. They include the individual cassette tape labeled with the name of person interviewed and date interviewed.,Retain for 3 year(s) after resolution of issue,Private,
20924,American Fork (Utah),Draft performance audit,1998-,Alphabetical by ???,These are draft reports of performance audits. They are used by the city council to determine performance. They include,Retain until administrative need ends,Protected,
20911,American Fork (Utah),Fix-It Program chronological logs/complaint lists,1996-,Chronological,"These lists record complaints made to the Business Inspection Office under the Fix-It Program. This program is used to quickly and easily solve problems dealing with business licensing\, building and zoning violations\, fire hazards\, and beautification issues. The person who receives the fix-it ticket is responsible to resolve the problem and contact the enforcement officer or building inspection once they have taken the appropriate action to correct the problem. These lists are used to track what action has been taken by the city regarding a complaint and its resolution. The lists include date\, location\, property owners\, complaint\, action taken\, and result.",Retain for 1 year(s),Public,
20735,American Fork (Utah),Beer license application files,1988-,Alphanumerical by ???,"These files contain completed applications to obtain licenses for selling beer within municipal boundaries per local ordinances. Applicants are also required to file a cash or corporate bond ""conditioned upon the licensee's faithful compliance"" (UCA 32A-10-205(2) (1997)).",Retain for 3 year(s) after expiration of permit or license,Public,
20742,American Fork (Utah),Customer deposit cards,1985-,Alphanumerical by ??,"These cards provide a record of customers required to pay a deposit to receive service. They include date\, amount of deposit\, name and address\, account number\, date signed\, date account closed\, and amount of deposit confiscated and reason.",Retain for 3 year(s) after final action,Public,
20056,American Fork (Utah),Transitory correspondence,undated,,These are cover letters or other records attached to publications or other municipal information sent from municipal offices. They normally only indicate that information is being transmitted per request and provide no additional information.,Retain until administrative need ends,Public,
20741,American Fork (Utah),Resolutions,1977-,Chronological,"These are formal statements of a decision\, or expression of opinion put before or adopted by the city council. They may perform the same function as an ordinance. Resolutions may include the following: establishing water and sewer rates\, charges for garbage collection and fees charged for municipal services\, establishing policies and guidelines\, and regulating the use and operation of municipal property (UCA 10-3-717 (1997)).",Retain permanently,Public,
20061,American Fork (Utah),Special improvement bonds,undated,,"The governing body of the municipality levying the assessment\, by ordinance or resolution\, may authorize the issuance of special improvement bonds to pay costs of improvements in the district against funds created by the assessment (UCA 17A-3-328 (1997)).",Retain until final action,,
20067,American Fork (Utah),Surplus property case files,undated,,"These files document the sale of surplus municipal property. Includes invitations\, bids\, acceptances\, lists of materials\, evidence of sales\, and related correspondence.",Retain for 6 year(s) after final action,Public,
20066,American Fork (Utah),Fixed asset lists,undated,,"These are listings of all municipal property (buildings and real estate)\, vehicles\, equipment\, and furniture. Includes description\, cost\, date purchased\, location\, name of vendor\, and depreciation.",Retain for 10 year(s),Public,
27653,American Fork (Utah),Claim petition file,2003-,Chronological by year; thereafter by order received,"These files contain petitions claiming damages caused by municipal employees and/or equipment. They are used to determine liability. These files include petitions\, correspondence and police reports if applicable.",Retain for 6 year(s),Public,
84757,American Fork (Utah),Cemetery maps,ca. 1874-1981.,by plot,These maps document the location of burials in the American Fork Cemetery,,,
3616,Board of Education. Office of Education. Office of Human Resource,Personnel files (permanent employees),1896-2008.,"Grouped by current or former employees, thereunder alphabetical by employee surname","These are the personnel files for all certified district employees. They are used to document employment. The files include the employment applications\, authorizations for hire forms\, placement records\, employee history card\, copies of school transcripts\, pay and leave history\, work performance\, in-service training completion certificates and credits\, evaluation records\, teaching certificates\, previous teaching experience\, contracts\, lane change requests\, and related correspondence. May also include fingerprints and verification of the criminal background check.",Retain for 65 year(s) after separation,Private,
12505,Granite School District (Utah),Personnel files,undated,Alphabetical by surname.,"These are the personnel files for all certified and classified district employees. They are used to document employment. The files include the employment applications\, authorizations for hire forms\, placement records\, employee history card\, copies of school transcripts\, pay and leave history\, work performance\, in-service training completion certificates and credits\, evaluation records\, teaching certificates\, previous teaching experience\, contracts\, lane change requests\, and related correspondence. May also include fingerprints and verification of the criminal background check.",Retain for 3 year(s) after separation,Private,
27305,Davis Technical College (Utah),Personnel Files,1974-,Alphabetical withing multiple year sections.,"These are the personnel files for all certified district employees. They are used to document employment. The files include the employment applications\, authorizations for hire forms\, placement records\, employee history card\, copies of school transcripts\, pay and leave history\, work performance\, in-service training completion certificates and credits\, evaluation records\, teaching certificates\, previous teaching experience\, contracts\, lane change requests\, and related correspondence. May also include fingerprints and verification of the criminal background check.",Retain for 65 year(s),Private,
28455,Ogden Preparatory Academy (Utah),Personnel Records,2003-,Alphabetical by surname,"These are the personnel files for all certified district employees. They are used to document employment. The files include the employment applications\, authorizations for hire forms\, placement records\, employee history card\, copies of school transcripts\, pay and leave history\, work performance\, in-service training completion certificates and credits\, evaluation records\, teaching certificates\, previous teaching experience\, contracts\, lane change requests\, and related correspondence. May also include fingerprints and verification of the criminal background check.",Retain for 65 year(s),Private,
28459,Quest Academy (Utah),Personnel Records,2008-,Alphabetical by employee's surname,"These are the personnel files for all certified district employees. They are used to document employment. The files include the employment applications\, authorizations for hire forms\, placement records\, employee history card\, copies of school transcripts\, pay and leave history\, work performance\, in-service training completion certificates and credits\, evaluation records\, teaching certificates\, previous teaching experience\, contracts\, lane change requests\, and related correspondence. May also include fingerprints and verification of the criminal background check.",Retain for 65 year(s) or until separation,Private,
28461,North Davis Preparatory Academy (Utah),Personnel Records,2004-,Alphabetical by employee's surname,"These are the personnel files for all certified district employees. They are used to document employment. The files include the employment applications\, authorizations for hire forms\, placement records\, employee history card\, copies of school transcripts\, pay and leave history\, work performance\, in-service training completion certificates and credits\, evaluation records\, teaching certificates\, previous teaching experience\, contracts\, lane change requests\, and related correspondence. May also include fingerprints and verification of the criminal background check.",Retain for 65 year(s) or until separation,Private,
12717,Uintah Mosquito Abatement District (Utah),Employee performance files,undated,Alphabetical,"These are performance-related records pertaining to summary performance appraisal\, including appraisals and job element standards upon which they are based; and any supporting documentation.",Retain for 3 year(s),Private,
15802,Pleasant Grove (Utah),Merit employee performance files (summary performance appraisal),undated,,"These files document the performance of exempt employees. They may include performance records supserseded through an administrative\, judicial\, or quasi-judicial procedure; performance appraisals along with job elements and standards upon which they are based; and supporting documentation.",Retain for 3 year(s),Private,
20683,Salt Lake City (Utah). Public Library,Performance plans,undated,,"These are performance-related records pertaining to summary performance appraisal\, including appraisals and job element standards upon which they are based; and any supporting documentation.",Retain for 3 year(s),Private,
22717,Logan (Utah). Finance,Merit employee performance-related records,1998-,Alphabetical,"These are performance-related records pertaining to summary performance appraisal\, including appraisals and job element standards upon which they are based; and any supporting documentation.",Retain for 3 year(s),Private,
11464,Intermountain Power Agency (Utah),"Length of service, vacation, and sick leave award files",undated.,None,"Records including correspondence\, memoranda\, reports\, computations of service and sick leave\, and lists of awardees. This information is entered into the Department of Human Resource Management automated system.",Retain for 2 year(s),Public,
27240,Logan School District (Utah),Personnel records,1930-,"Chronological by estimated last year of employment, thereunder alphabetical","These are the personnel files for all district employees. They are used to document employment. The files include the employment applications\, authorizations for hire forms\, placement records\, employee history card\, copies of school transcripts\, pay and leave history\, work performance\, in-service training completion certificates and credits\, evaluation records\, teaching certificates\, previous teaching experience\, contracts\, lane change requests\, and related correspondence. May also include fingerprints and verification of the criminal background check.",Retain for 65 year(s),Private,
28213,Moab Charter School (Utah),Human resource and payroll related records,2004-,Alphabetical by name thereunder chronological for payroll,"These are the personnel files for all certified district employees. They are used to document employment. The files include the employment applications\, authorizations for hire forms\, placement records\, employee history card\, copies of school transcripts\, pay and leave history\, work performance\, in-service training completion certificates and credits\, evaluation records\, teaching certificates\, previous teaching experience\, contracts\, lane change requests\, and related correspondence. May also include fingerprints and verification of the criminal background check.",Retain for 65 year(s),Private,
28412,San Juan County School District (Utah),Personnel Records,1925-2002.,alphabetical by last name,"These are the personnel files for all certified district employees. They are used to document employment. The files include the employment applications\, authorizations for hire forms\, placement records\, employee history card\, copies of school transcripts\, pay and leave history\, work performance\, in-service training completion certificates and credits\, evaluation records\, teaching certificates\, previous teaching experience\, contracts\, lane change requests\, and related correspondence. May also include fingerprints and verification of the criminal background check.",Retain for 60 year(s),Private,
28458,Syracuse Arts Academy (Utah),Personnel Records,2006-,Alphabetical by employee's surname,"These are the personnel files for all certified district employees. They are used to document employment. The files include the employment applications\, authorizations for hire forms\, placement records\, employee history card\, copies of school transcripts\, pay and leave history\, work performance\, in-service training completion certificates and credits\, evaluation records\, teaching certificates\, previous teaching experience\, contracts\, lane change requests\, and related correspondence. May also include fingerprints and verification of the criminal background check.",Retain for 65 year(s) or until separation,Private,
28532,Summit Academy (Utah). Draper Campus,Certified personnel files,2009-,Alphabetical by surname,"These are the personnel files for all certified district employees. They are used to document employment. The files include the employment applications\, authorizations for hire forms\, placement records\, employee history card\, copies of school transcripts\, pay and leave history\, work performance\, in-service training completion certificates and credits\, evaluation records\, teaching certificates\, previous teaching experience\, contracts\, lane change requests\, and related correspondence. May also include fingerprints and verification of the criminal background check.",Retain for 65 year(s),Private,
13399,Alta Canyon Recreation District (Utah),Employee performance evaluations,undated,,"These are performance-related records pertaining to summary performance appraisal\, including appraisals and job element standards upon which they are based; and any supporting documentation.",Retain for 3 year(s),Private,
18001,St. George (Utah). Department of Administrative Services,Merit employee performance-related records,ca. 1900.,Alphabetical,"These are performance-related records pertaining to summary performance appraisal\, including appraisals and job element standards upon which they are based; and any supporting documentation.",Retain for 3 year(s),Private,
20684,Salt Lake City (Utah). Public Library,Personnel evaluations,undated,,"These are performance-related records pertaining to summary performance appraisal\, including appraisals and job element standards upon which they are based; and any supporting documentation.",Retain for 3 year(s),Private,
24663,Riverdale (Utah),Merit employee performance related records,1970-,"Alphabetical, thereunder chronological","These are performance-related records pertaining to summary performance appraisal\, including appraisals and job element standards upon which they are based; and any supporting documentation.",Retain for 3 year(s),Private,
23210,Wayne County School District (Utah),Personnel files,ca. 1960-,Alphabetical by employee name,"These are the personnel files for all certified and classified district employees. They are used to document employment. The files include the employment applications\, authorizations for hire forms\, placement records\, employee history card\, copies of school transcripts\, pay and leave history\, work performance\, in-service training completion certificates and credits\, evaluation records\, teaching certificates\, previous teaching experience\, contracts\, lane change requests\, and related correspondence. May also include fingerprints and verification of the criminal background check.",,Private,
28142,Navigator Pointe Academy (Utah),Human resource and payroll related records,2004-,Alphabetical by name thereunder chronological for payroll,"These are the personnel files for all school employees\, along with all other records related to the human resource and payroll functions. They are used to document employment\, wages\, benefits\, and other human resource and payroll related information. The files include the employment applications\, employee history\, pay and leave history\, work performance\, evaluation records\, teaching certificates\, and related correspondence. Records may also include fingerprints and verification of the criminal background check. These files also include history of benefits offered and taken\, contracts with brokers and providers\, and payroll reports including time cards.",Retain for 65 year(s),,
28456,Jefferson Academy (Utah),Personnel Records,2009-,Alphabetical by employee's surname,"These are the personnel files for all certified district employees. They are used to document employment. The files include the employment applications\, authorizations for hire forms\, placement records\, employee history card\, copies of school transcripts\, pay and leave history\, work performance\, in-service training completion certificates and credits\, evaluation records\, teaching certificates\, previous teaching experience\, contracts\, lane change requests\, and related correspondence. May also include fingerprints and verification of the criminal background check.",Retain for 65 year(s),Private,
28460,North Star Academy (Utah),Personnel Records,2005-,Alphabetical by employee's surname,"These are the personnel files for all certified district employees. They are used to document employment. The files include the employment applications\, authorizations for hire forms\, placement records\, employee history card\, copies of school transcripts\, pay and leave history\, work performance\, in-service training completion certificates and credits\, evaluation records\, teaching certificates\, previous teaching experience\, contracts\, lane change requests\, and related correspondence. May also include fingerprints and verification of the criminal background check.",Retain for 65 year(s) or until separation,Private,
12595,Duchesne County Mosquito Abatement District (Utah),Employee performance files,undated,Alphabetical,"These are performance-related records pertaining to summary performance appraisal\, including appraisals and job element standards upon which they are based; and any supporting documentation.",Retain for 3 year(s),Private,
15803,Pleasant Grove (Utah),Merit employee performance files (supporting documents),undated,,"These files document the performance of exempt employees. They may include performance records supserseded through an administrative\, judicial\, or quasi-judicial procedure; performance appraisals along with job elements and standards upon which they are based; and supporting documentation.",Retain for 3 year(s),Public,
21464,Park City (Utah). Administrative Services,Merit employee performance-related records,1976-,Alphabetical,"These are performance-related records pertaining to summary performance appraisal\, including appraisals and job element standards upon which they are based; and any supporting documentation.",Retain for 3 year(s),Private,
189,Governor Blood,Deer Creek and Salt Lake aqueduct project files,1933-1940.,Chronological by year thereunder alphabetical by document type.,"These records\, acquired by the governor's office\, document events surrounding the construction of Deer Creek Reservoir and the Salt Lake Aqueduct. These two projects and the Utah Lake project (diking the lake to decrease evaporation) are known as the Provo River Project. This series contains correspondence\, reports\, briefs and minutes. Reports on the projects' progress\, engineering reports\, lists of financial contributors\, letters from individuals and companies exploring purchasing water\, etc. can be found within these records.",,Public,0.40 cubic foot 2 microfilm reels
187,Governor Blood,Employment application correspondence,1932-1940.,none.,"This series contains correspondence from Utah citizens inquiring about state and federal governmental positions. It contains vitae\, letters asking for appointment and letters of recommendation. The series does not contain literal employment applications. Letters contain past employment information\, education\, religious involvement and the pursued position. Some of the letters pleadingly ask for employment of any kind to relieve the destitution of the author and family. Typically there is a response from Governor Blood for each letter.",,Public,4.00 cubic feet 5 microfilm reels
185,Governor (2021- : Cox),Water rights and irrigation records,1919.,"Alphabetical by subject, thereunder chronological.","This series consists of correspondence to and from the Governor's Water Rights Commission created under Chapter 37 of the Laws of Utah\, 1917; a report for proposed irrigation in Springville and Mapleton\, (Strawberry Reservoir Project); and the Dixie Project report\, a report proposing irrigation for Hurricane\, Utah. These records document Utah's response to the federal Reclamation Program and the solution to providing arable land for soldiers returning from war\, a national concern during Bamberger's term and after.",,Public,0.25 cubic foot 1 microfilm reel
180,Attorney General's Office,Opinions (property tax),1929-1964.,Numerical by opinion number.,The Attorney General issues advisory opinions on questions of law upon request from a Utah State agency or County Attorney. This series is made up of opinions related to property tax questions. Each opinion consists of the originating request and the Attorney General's response.,,Public,2.00 cubic feet 1 microfilm reel
171,Department of Agriculture and Food,"Laws, rules and regulations",1933.,Chronological by written date.,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",,Public,0.35 cubic foot
183,Governor Bamberger,Administrative records,1913-1920.,Grouped by document type or subject.,"This series is a compilation of various events that took place during and before Governor Bamberger's term. It contains records of miscellaneous correspondence\, appointments\, Indian War Veterans fund\, and land settlement records. It also consists of microfilmed scrapbooks of newspaper clippings of Bamberger's political happenings\, prohibition\, World War I\, agriculture\, coal shortage\, railroads\, and other events during his term. This series gives a taste of the important political issues facing Governor Bamberger.",,Public,0.70 cubic foot 8 microfilm reels
333,Wasatch County (Utah). County Clerk,Election officers' registers,i 1960.,"Numerical by district number, thereunder alphabetical by first letter of voter's surname.","These booklets provide a list of registered voters in Wasatch County for the primary and general elections of 1960. There is a booklet for each election district in the county and records the voter's name\, date of registration\, ballot number\, age\, and state of birth. The clerk compiled the official from a list of all voters who voted at least once in the past two years. Voters were required by state law to register before being permitted to vote. Voters registered with the county clerk\, or\, if within a month before the election\, with a registration agent appointed by the board of county commissioners. The registration agents updated the register and turned it over to the election judges to record ballot numbers on the day of election. The register was then returned to the county clerk for comparison when canvassing the election. Thereafter\, the register was to be filed in the clerk's office for use in preparing a new register for the next election. The retention schedule calls for,keeping a sample of registers for years ending in six. Other years' would be discarded. As those from 1956 were missing\, those from 1960 were retained.",,Public,1 microfilm reel
341,Lieutenant Governor,Publications,1921-,Chronological.,"Records created by the agency\, including pamphlets\, reports\, newsletters\, and other published or processed documents. These records include information on agency-sponsored programs and events\, and other services provided by the office of the lieutenant governor. Consists primarily of isolated publications not part of a more specific series.,Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",Permanent. Retain until administrative need ends,Public,0.20 cubic foot 1 microfilm reel
328,Board of Pardons,Prisoners' pardon application case files,1892-1949.,"Alphabetical by surname until 1896, thereafter numerical by case number.","Case files consist of letters to the Governor\, a formal application for a pardon\, petitions and letters of support from the public and officials connected to the case and during the first 40 years\, case files often contained court transcripts\, biographical sketches\, prison evaluations and a wide variety of related documentation. Cases illustrate the process of review by the board of cases of prisoners incarcerated in the Utah prison system to determine if they should be released before their regular sentence ended. Documents contain personal data about the prisoner\, criminal activity\, family background and evaluation of the prisoner's adjustment to incarceration. In Utah\, the release of a convicted felon from the prison system began with an application made by the prisoner. During the territorial period applications were made directly to the Governor\, usually in the form of a letter asking for a pardon or release from prison. With the creation of the Board of Pardons by the state,constitution in 1896\, the process of obtaining some form of release from prison became more formalized. The filing of an application with the Board initiated the process of scheduling a hearing\, evaluating the individual prisoner\, and either approving or denying the application for release.",,Public,26.50 cubic feet 53 microfilm reels
335,Secretary of State,Railroad contract sales record books,i 1910-1967.,Chronological.,"Under 1905 legislation\, delivery of railroad or street car equipment or rolling stock could take place immediately or over time\, but title to the property would not pass to the purchaser until the price was paid in full. Until then\, the seller retained a lien on the property. A contract stipulating the details was to be filed in the office of the secretary of state\, in a book of records kept for that purpose; these are those books. On payment in full\, a written declaration by the vendor and purchaser (also known as lessor or bailor) was also recorded. The law remained in effect until December 31\, 1965\, when it was replaced under the Uniform Commercial Code\, but transactions begun before that date could be completed under the old act.,Most of the vendors\, trustees\, and railroads were not headquartered in Utah\, but the railroad filed in any state where it did business or was likely to use the equipment. Articles of agreement give specifications on the equipment to be delivered\, often in great detail as to workmanship\, dimensions\, brake type\, cab equipment\, whistles\, etc. The placement of the owner's or vendor's name on the car as required is also specified. Payment of taxes\, replacement costs\, insurance\, and default procedures are also detailed as are method and amount of payment. If a trustee\, usually a bank or loan company\, rather than a vendor were to hold title and collect payments by means of purchasing the equipment from the vendor and then leasing it to,the railroad\, copies of the assignment contract and lease agreements would be recorded. Contractual changes over time are recorded in full as is the final bill of sale and title release. Documents are signed by the appropriate company officials and corporate lawyers.",,Public,9 microfilm reels
330,Board of Pardons,Schedule of proceedings,1896-1918.,Chronological.,"The Schedule consists of two books in which are listed the dates that applications were submitted by prisoners for pardons\, paroles\, terminations and commutations of their sentences and brief entries describing the action taken on them. Most prisoners submitted several applications; so if the first was denied under one category\, prisoners often applied again under another. They often requested a rehearing. Entries in other sections of the schedule include the prisoner's name; crime; date of conviction\, county where convicted; district court where the case was tried; district judge presiding at the trial; the name of the prosecuting attorney; and the sentence received.",,Public,1.00 cubic foot
329,Secretary of State,Pardons granted record books,i 1880-1921.,Chronological by the date granted.,"The territorial governor had the power to grant pardons to individuals convicted of crimes. The pardons were recorded by the territorial secretary; beginning in 1880 The secretary continued to use the registers even after the Board of Pardons assumed responsibility for granting pardons in 1896. Each entry includes the name of the person pardoned\, the court in which the case was originally tried\, the type of crime committed\, the term of sentence\, and usually a short explanation of the reasons for granting the pardon. From 1880-1885 pardons for good behavior in prison were apparently recorded in a separate volume.__The third register began in 1896 and is identified as a Board of Pardons record,book.",,Public,1.00 cubic foot 2 microfilm reels
387,Secretary of State,Articles of incorporation amendment record books,i 1896-1919.,Chronological by filing date.,Certified copies of amendments of incorporation filed with the Secretary of State as part of the process to amend articles of corporation. They include the particulars of the amendment in full.,,Public,3 microfilm reels
375,Secretary of State,Motor vehicle registers,i 1909-1919.,The volumes are arranged chronologically. Information for 1919 is divided by sections into two volumes and loose sheets.,"Motor vehicle registers were created in response to legislation enacted in 1909 requiring all motor vehicle owners\, including dealers\, and all chauffeurs to register with the Office of the Secretary of State. In 1915 the legislature began requiring that all motor cycles also be registered. The registers include notation of owner\, chauffeur\, or dealer names and addresses; vehicle model; and license and manufacturer numbers. The primary purpose of vehicle registration was to collect revenues for the road fund. The register was a means of recording compliance. A secondary function of the register was to provide information to ensure public safety\, i.e.\, reportedly unsafe operators or vehicles with unsafe equipment could be traced. The,Secretary of State's office was required to issue a motor vehicle directory semiannually for distribution to law enforcement agencies and other interested parties\, based upon data in these registers.",,Public,4.20 cubic feet 5 microfilm reels
384,Secretary of State,Private companies incorporation record books,1884-1919.,Chronological.,"Incorporation record books include copies of certificates issued to businesses by the Secretary of State when the clerk certified that all documents were properly filed. Includes business name\, date and name of court or county where business files agreement and oaths\, and signed and dated statement that the Secretary received copies of the article of agreement.",,Public,6 microfilm reels
378,Secretary of State,Incorporation index registers,1880-1919.,Chronological.,"Registers listing companies to whom the Secretary had issued certificates of incorporation\, created to help access record books\, incorporation case files\, etc. They include building and loan associations\, insurance firms\, religious associations\, and a wide range of other private businesses. Later indexes repeat part of the information in earlier registers.",,Public,3 microfilm reels
385,Secretary of State,Religious organizations incorporation record book,1901-1918.,Chronological by filing date.,"Copies of the articles of incorporation for churches and religious societies whereby they could acquire\, hold and dispose of property. The majority of records are pre-printed forms from the LDS Church\, but also include typed forms for the Catholic\, Greek Orthodox and Presbyterian churches. Includes county and corporate name\, purpose\, estimated value of property currently held\, title of personmaking articles of incorporation\, wording on corporate seal\, signature of authorized person and notary public's statement and signature.",,Public,1 microfilm reel
386,Secretary of State,Foreign companies incorporation record book,1905-1918.,Chronological by filing date.,"Certificates of incorporation for out of state companies planning to do business in Utah\, certifying that the company has filed with the Secretary of State as required\, has complied with the provisions of the Utah Constitution and is authorized to transact business in the state. Includes articles of agreement\, by-laws\, local representative designations\, company name and state of incorporation.",,Public,1 microfilm reel
379,Territorial Secretary,Fire insurance companies certificate record book,i 1884-1888.,Chronological.,"This record book contains copies of certificates authorizing fire insurance companies or agents to do business in Utah. In order to transact business\, the agent was to file a statement with the Territorial Secretary showing company name\, amount of capital\, assets and liabilities\, agent name\, receipts and expenditures\, etc. Possessing sufficient paid-up capital was mandatory. The statement had to be renewed annually. Following the filing of such a statement\, the Secretary issued the company or agent a certificate of authority to transact business. Each certificate consists of a preprinted form stating that a statement had been filed\, that the company appeared possessed of sufficient paid-up capital\, and that therefore it was authorized,to do business in the territory. Blanks are provided for the name of the agent\, the insurance company name\, and the date and signature of the Territorial Secretary.",,Public,1 microfilm reel
396,United States. Board of Registration and Election in the Territory of Utah,Election returns register,i 1891-1895.,Volumes are arranged chronologically by year. Entries are by level of office and/or alphanumerically by county or district.,"These volumes contain certified election return abstracts from around the territory for each year from 1891 through 1895. The returns are certified by members of the Utah Commission or by the Board of Canvassers. The volumes contain returns for elections from the municipal level to territory or state-wide positions\, but not all levels are present in each year. The 1891 volume contains returns from each district for members of the Legislative Council and returns for members of the territorial House of Representatives. It also contains general election returns of county and precinct officers. The 1892 volume contains returns for delegates to Congress\, territorial\, and county officers plus those for precinct officers.__Returns,for members of the Legislative Council and the territorial House comprise the 1893 volume. The 1894 volume contains general election returns for county and precinct officers and returns of a special election to choose delegates to a constitutional convention. The 1895 volume contains returns for the election of state and district offices plus a referendum on the adoption of a state constitution; it also contains returns of the general election of county and municipal officers.",,Public,2.50 cubic feet
415,Secretary of State,Ownership marks affidavits,1911-1931.,Chronological by filing date.,"This series consists of affadavits of ownership marks used by companies manufacturing\, transporting\, or bottling dairy products\, ice cream\, cream\, or soda water. The documents include the company name and address\, product type\, mark description and location\, and a notarized signature of the person registering the mark. The 1911 Legislature approved an act providing for the registration of marks with the Secretary of State. (Laws of Utah\, 1911\, Chapter 30). The act was repealed by the Legislature in 1931. (Laws of Utah\, 1931\, Chapter 16).",,Public,0.50 cubic foot 1 microfilm reel
398,Lieutenant Governor,Trademark applications,1889-1984.,Numerical by trademark number.,"This series documents the application and renewal process for the registration of trademarks\, service marks\, and tradenames in Utah. Files frequently include the initial application\, trademark samples\, proofs of publication\, notification of expiration of trademark\, renewals of registration\, and correspondence related to the registration.",,Public,85.00 cubic feet
424,High School Inspector,Annual reports,1923.,None.,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",,Public,0.20 cubic foot
388,Secretary of State,Notaries public commissions registers,i 1887-1954.,Chronological.,"These volumes register the commissions issued by the governor. After 1874 notaries were appointed by the governor and their bonds and oaths were filed with the secretary of the territory/state. Until 1919 a complete copy of the certificate of commission and the notary's oath was recorded. After 1919 only a list was kept which recorded the date of commission\, the individual's name\, county\, post office\, date of bond and oath\, name(s) of sureties\, and date of expiration.",,Public,8.50 cubic feet
394,Secretary of State,Conveyances to the state of Utah register,1892-1910.,Roughly chronological based on when the land was selected or lost.,"This register documents land conveyed from the Federal Government to the State of Utah as provided in Congressional Acts. An Act passed 16 July 1894\, which authorized the people of Utah to form a constitution and state government\, also granted to the state\, 500\,000 acres for building permanent reservoirs\, 110\,000 acres for the University of Utah\, 2000\,000 acres for the establishment of an agricultural college\, and 100\,000 each for the establishment of an insane asylum\, and a variety of other public institutions (Statutes at Large\, Treaties\, and Proclamations of the United States\, vol. 28\, chap. 188). The lands were to be sold and the money put in a permanent fund which would generate interest to support the proposed purposes. The lists in this register provide a legal description of selected land\, indicate the date the land was selected (or lost) and document authorization from the Secretary of the Interior.",,Public,0.50 cubic foot
401,Lieutenant Governor,Trademarks registers,1881-1979.,Numerical by mark number.,"This series is a chronological list of the trademarks filed with the Secretary of State. Each registration consists of the mark number assigned\, the date of filing\, the name or device being registered\, the registering body\, and the product upon which the mark is to be used. Some registrations include proofs of publication (primarily from June 1931 to July 1936)\, the address of the registering body\, and samples of the mark (up to July 1936).",,Public,4.00 cubic feet 5 microfilm reels
406,Secretary of State,Corporation license registers,1907-1920.,Chronological by four or five year period thereunder alphabetical by first two letters of the corporate name.,"Registers log the payment of annual license taxes for corporations\, and also include filing case and docket number\, corporation name\, place incorporated and capital stock amount.",,Public,2 microfilm reels
767,District Court (First District : Cache County),Probate record books,i 1876-1906.,Chronological by date of document filing.,"This series is made up of transcriptions of documents filed in estate cases probated in both the Cache County Probate Court (which was eliminated at statehood in 1896) and its successor\, the First District Court\, while sitting in Logan\, Cache County\, Utah. These records were created and maintained by the court clerk. Transcribed documents include wills\, bonds\, letters testamentary\, and deeds which were filed in the course of administering the estates of deceased individuals residing in Cache County. Originally\, all documents (including wills) were recorded in a single volume (""Record of Bonds\, Letters\, and Deeds\,"" Volume D). Beginning in 1887\, wills were transcribed in one volume (""Record of Wills\,"" Volume D) while bonds\, letters\, etc.\, were recorded in,another (""Records of Bonds and Letters\,"" volumes D-F). The county probate court handled these cases until statehood (1896) when the court was dissolved. At that time the responsibility for probate cases was transferred to the district court.",,Public,3 microfilm reels
693,Public Service Commission,Formal case indexes,1917-1976.,Alphabetical by name of individual or company,"These cards give the individual or company's name\, case number\, and a brief synopsis of the type of case (e.g.\, ""Petition to have depot established at Sigurd\, by Denver & Rio Grande Railroad Co.""; ""Application for a license to operate as a common carrier of bulk petroleum products between Wyoming refineries and points and places in Utah."").",,Public,2.35 cubic feet
835,Council of Defense,Administrative records,1942-1978.,Chronological.,"Included are: biennial reports\, minutes\, correspondence\, handbooks\, audit reports\, bulletins\, publications\, inventories\, state and county civil defense plans\, manuals\, work programs\, etc.",,Public,1 microfilm reel
1061,Utah Symphony Society Orchestra,Financial records,1944-1969.,Chronological,"This series contains various financial records maintained by the State Symphony Orchestra's administration. The records document receipts\, disbursements\, and a 1969 appropriation request to the legislature. A financial report is also included\, spanning the years from 1949-1956.",,Public,0.85 cubic foot
1155,Mormon Battalion Monument Commission,Administrative records,1909-1932.,"Alphabetical by subject, thereunder chronological by date.","The Mormon Battalion Monument Commission was established in 1915 with the express purpose of coordinating the effort to memorialize Utah's Mormon Battalion which had served as a source of pride for many in the state. This series contains correspondence\, commission minutes\, donation information\, reports\, programs\, publications and speeches all related to the planning\, financing and construction. Documents in this series provide evidence that the commission carefully planned all phases of the monument construction and that many people were willing to donate money to ensure that the monument was completed. Some of the documents also provide a history of members of the Mormon Battalion via brief biographical sketches sent to the commission from Battalion member's descendants.",,Public,1.20 cubic feet 2 microfilm reels
1151,Conservation Commission,Correspondence,1909-1911.,"Chronological by day, month, and year.","Most of this series contains correspondence contending with gathering information on Utah's available resources\, e.g.\, forest reserves\, coal mines\, irrigable and non irrigable land\, water\, natural scenery\, production of minerals\, climate\, arid farming\, and both private and public land. The information was accrued for a resource map made by the Conservation Commission. The purpose of the map was to help Utahns better understand what resources were available and how to utilize them without waste. The information was collected from national and state governmental departments\, Utah counties\, and private companies. The remainder of the correspondence entails the daily office chores\, expenses\, circulation of the resource map and duties of the commission,members who were responsible for specific areas of study\, e.g.\, agriculture\, water power\, irrigation\, and forestry resources.",,Public,0.40 cubic foot
1166,State Planning Board,Building and institution plans,1934-1935.,Alphabetical by report.,"The State Planning Board gathered information on state institutions and buildings to prepare long-term and short-term plans and budgets for their facilities. Included in this series are reports about the Utah State Training School; the Industrial School; the Agricultural College; and general state-owned public buildings such as the capitol\, schools\, and armories. These reports are building cost analyses\, estimated growth charts\, remodeling plans\, and blueprints for the Training School.",,Public,1.00 cubic foot 1 microfilm reel
1161,State Planning Board,Administrative correspondence,1934-1941.,"Alphabetical by sender's agency or name, thereunder chronological.","This Utah State Planning Board administrative correspondence series contains the correspondence sent between the board and outside agencies and people. The Planning Board worked cooperatively with local\, state\, and federal agencies to develop solutions for many basic problems in Utah dealing with water resources\, land-use\, government finances\, public works\, health\, education\, and transportation. Included in this series are requests for publications; calls to meetings; solicitations from magazines and travel bureaus; reports to the National Resources Board; Works Progress Administration notices of associated work; and correspondence with the governor\, Agricultural College\, Armory Board\, Commerce Department\, Committee on Interstate Cooperation\, National Emergency Council\, Soil Conservation Districts Committee\, out of state planning boards\, and various state agencies and state officials.",,Public,3 microfilm reels
1165,State Planning Board,Agricultural studies,1930-1940.,Alphabetical by report.,"The State Planning Board gathered data on agriculture and land use to gain a necessary understanding of such problems as water supply\, drainage\, markets\, industrial development\, transportation\, population\, taxation\, and other related elements in the economic structure. They often worked cooperatively with federal\, state\, and local government agencies interested in the use of land resources. Included in this series are studies conducted by the Agricultural Adjustment Administration; analysis of agricultural resources and possible resettlement areas; land classification reports; farm tenancy reports; elevation studies; information on western state land boards; surveys of agricultural cooperation and the dairy industry; range land studies; hearings in interstate cooperation; and the Utah Conservation and Research Foundation incorporation proposal and conclusions.",,Public,1.35 cubic feet 1 microfilm reel
1164,State Planning Board,Administrative reports,1934-1940.,"Alphabetical by agency, thereunder chronological.","These reports were created by or for the Utah State Planning Board\, from 1934 to 1941. Various agencies prepared reports of their work and submitted them to the planning board to review and use in their research for state improvements. The Civil Works Administration\, the Federal Emergency Administration of Public Works\, the National Resources Board\, the Public Works Administration\, and the Works Progress Administration are agencies that worked closely with the State Planning Board and submitted reports. The series includes the following types of reports; public works' project inventories; reviews of planning work and completed projects; reports on state policies; biennial reports to the governor; a report on wildlife restoration; tax reports; and agency reports on statistical research.",,Public,2 microfilm reels
1162,State Planning Board,Minutes,1934-1940.,"Alphabetically by record type, thereunder chronological.","These minutes document the Utah State Planning Board's monthly meetings. During these meetings\, board members voted on and formed thirteen committees\, each concentrating on a specific aspect of Utah development. The areas of concentration were land utilization\, economics\, finance\, legislation\, manufacturing\, mineral resources\, recreation\, social planning\, public works and transportation\, water resources\, community development\, art and archeology\, and labor. Each committee created bylaws or outlined their plans which are included in the minutes. They reported on studies\, submitted pertinent correspondence\, and voted on resolutions. Some reports and correspondence concerning these meetings are also included. They contain an organization chart\, letters of notification as to meeting times and places\, and a few reports not included in the minutes.",,Public,1 microfilm reel
1195,Semi-Centennial Commission,Administrative records,1897-1899.,Alphabetical by document type thereunder by subject. The contents of individual folders are arranged chronologically.,"Agreements with performers\, correspondence\, financial records\, the jubilee program\, and reports of the Semi-Centennial Commission make up this series. The records were used in the general administration and management of the commission as well as in planning various events and programs. The report provides an overview of the activities of the commission\, complete with a financial statement listing individuals and businesses supporting the commission through subscriptions. A comprehensive list of events scheduled during the week-long jubilee is included in the program.",,Public,0.35 cubic foot 2 microfilm reels
1181,State Planning Board,Public welfare reports,1934-1938.,Alphabetical by report.,"The State Planning Board worked with the Department of Public Welfare to plan for the care of those dependant on the state. Included here are a series of articles on social security; correspondence from the juvenile court and probation commission; reports of various welfare institutions in Utah; a study on old-age dependency; a group of papers read at the Utah Academy of Sciences\, Arts and Letters on preserving Utah's culture; and financial reports from the department of public welfare.",,Public,1 microfilm reel
1196,Board of Soldier Settlement,Minutes,1919-1921.,Chronological by date of meeting.,"This series contains minutes from the meetings of the Board of Soldier Settlement. The minutes are from eight separate meetings from April 19\, 1919 to January 7\, 1921. The minutes embody information on locality of meetings\, attendance\, and progress of legislative\, and federal support. The minutes also contain information on suggested reclamation projects in Utah. The legislation creating the board and the bonds used for funds are also included within these records.",,Public,0.20 cubic foot
1187,Department of Publicity and Industrial Development,WPA capital improvement survey data,1937-1943.,None.,"This series contains reports and correspondence for proposed projects by the Public Works Administration for the Office of Education\, Salt Lake City Schools\, Utah County School Districts\, Armory Board\, Road Commission\, Fish and Game Commission\, Counties\, Public Welfare\, Secretary of State\, Cities and Towns.",,Public,1.00 cubic foot
1194,Racing Commission,Minutes,i 1925-1927.,Chronological by date of commission meetings.,"The minutes were created by the commission in order to maintain a record of its discussions of several issues: racing meet schedules\, fees\, and locations; licensing of jockeys\, trainers\, and racing parks; pari-mutual betting\, regulations\, and general operating procedures. Several letters to the commission were reproduced in the minutes Racing Commission during its two year existence.",,Public,1.00 cubic foot
1177,State Planning Board,Tax studies,1923-1939.,Alphabetical by name of report.,"Tracking trends in state and local government revenues and costs was an important part of state planning. The Planning Board completed studies of general property taxation which considered assessed valuations\, tax collections\, and property comparisons. Many of these studies helped the board and other agencies to form comprehensive statewide plans for property taxation. Besides the property tax studies\, this series also includes sales tax reports; correspondence; laws; levies; national forest expenditures; real property survey; a statewide tax delinquency study and tax delinquency reports for Wasatch\, Sanpete\, Duchesne\, and Tooele counties; and a WPA [Works Progress Administration] tax study.",,Public,3 microfilm reels
1179,State Planning Board,Transportation reports,1933-1938.,Alphabetical by report.,"State planning agencies throughout the nation made long-range plans for the development of their state's transportation systems. They worked cooperatively with federal\, state\, and local agencies to create studies of traffic movement\, airports\, roadside developments\, marking\, farm-to-market roads\, zoning\, parkways\, recreational areas\, public finance\, and other problems\, This series includes reports on airports and airways; a preliminary transportation plan; railroad company addresses and freight rates; and maps of railroad lines\, a road map of Utah\, and a map of a ten-year road improvement plan.",,Public,1.20 cubic feet 1 microfilm reel
1176,State Planning Board,Economic statistics,1938-1941.,Alphabetical by county.,"Due to increasing requests from outside sources\, the State Planning Board compiled these statistics on Utah's resources and economic activities with the assistance of the Works Progress Administration. These compilations are a summary of statistical data for each county giving information on its population\, employment\, agriculture\, power\, water\, manufacturing\, retail and wholesale distribution\, taxation\, public welfare\, and education. Also included is a general summary that has combined the county information into a state statistical report.",,Public,1 microfilm reel
200,Governor Clyde,Upper Colorado River project case files,1957-1964.,Numerical by document stamp number.,"This series contains records concerning the Upper Colorado River Project including: correspondence\, maps\, photographs\, planning documents\, etc.",,Public,6.65 cubic feet 17 microfilm reels
191,Governor Blood,Relief programs,1933-1940.,Alphabetical by subject thereunder chronological. Subjects are further broken down alphabetically within the chronological arrangement.,"This series contains reports\, correspondence\, project descriptions\, and other various forms of records pertaining to federal and state programs instituted to relieve the effects of the Depression. Many of the federal programs devised to aid the poor were carried out at the state level as this series exhibits. The series\, in its entirety\, discloses the governmental methods used to try and ease the hardships of the Depression. It contains information on multiple projects (e.g. buildings\, dams\, roads\, etc.) around the state. These projects were used to generate income and work for the Utah citizens suffering from financial loss. The Depression left lasting mental and physical changes to the United States; some of the programs created during that time are still in existence today.",,Public,4.00 cubic feet 8 microfilm reels
202,Governor Cutler,Correspondence (incoming),i 1905-1908.,"Alphabetical by the surname of the correspondent or by the name of the agency, thereunder chronological.","This series contains letters to Governor Cutler. This was the Governor's primary way of communication with the Utah citizenry and other principal officials of other states and nations. The correspondence is in the form of letters\, reports\, and notices. Correspondence includes that with federal and state agencies as well as individuals. Education is a prominent theme\, but many other subjects are also included.,Business-related correspondence which provide unique information about agency functions\, policies\, procedures\, or programs. These records document material discussions and decisions made regarding all agency interests\, and may originate on paper\, electronic mail\, or other media. This correspondence is filed separately from program case files\, and project files.",,Public,3.00 cubic feet 5 microfilm reels
203,Governor Cutler,Correspondence (outgoing),1905-1908.,"Chronological, although loose correspondence precedes the unbound and bound letterbooks.","Governor Cutler's outgoing correspondence is organized into eighteen folders and five bound letterbooks; the first letter book has been unbound and constitutes seventeen of the folders. This correspondence consists of copies of letters sent from the governor's office. The main events of Governor Cutler's administration are documented in this correspondence. His concern with capital investment to encourage industrial development in the areas of factories\, mines\, railroads\, and agriculture is apparent; a State Bureau of Statistics was charged with gathering comprehensive data on progress in these areas. He also implemented several social programs.",,Public,6 microfilm reels
190,Governor (2021- : Cox),Defense agencies administrative records,1940.,"Alphabetical by creating board or act, thereunder alphabetical by subject.","These defense records were acquired by the governor's office as part of the state's participation in national defense. The federal government felt grassroots participation was needed to keep domestic harmony. This series contains records from the National\, State\, and Local Defense Councils\, the Selective Service Board and information on the Alien Registration Act. The material is in the form of correspondence\, minutes\, and legislation. The Defense Council was created to keep domestic peace and prevent such crimes as sedition\, sabotage\, and espionage. The Selective Service Board was created to conscript eligible men for possible U. S. involvement in World War II. The Alien Registration Act's purpose was to aid national security by enforcing each alien\, age fourteen and older\, to register by giving identification and fingerprints. Aliens under fourteen were to be registered by parents or guardians but were not required to give fingerprints. A four-month period was given for all aliens to,register.",,Public,0.55 cubic foot 1 microfilm reel
208,Governor Blood,Expense ledger,1932-1940.,Alphanumerical.,This is Governor Dern's memorandum journal and ledger record of the RFC (Reconstruction Finance Corporation) emergency relief funds allocated and made available to the state of Utah and of disbursements to and by the counties. The RFC was a pre-New Deal federal agency created in 1932 by the Hoover administration to facilitate economic activity by lending money to a variety of businesses and state and local governments during the Great Depression.,,Public,0.20 cubic foot 1 microfilm reel
207,Governor Dern,"Conference, commission, and committee reports",1925-1931.,Chronological.,"This series includes records from the Governors Reorganization Committee (1925-1926)\, Public Land State Minutes (1929)\, the Utah Flood Commission (1930)\, and the White House Conference on Child Health & Protection (1931).",,Public,1.75 cubic feet 5 microfilm reels
221,Governor Maw,Correspondence,1941-1948.,"Arranged chronologically, thereunder alphabetically by subject.","This series contains official and personal correspondence of Governor Maw and his staff and deal with the numerous activities of Governor Maw and his administration during an eventful period of American history. This series also contains a number of federal and state correspondence which provide an insight into the workings of government in the 1940's and the policy decisions made then that still have relevancy today as well as a number of personal correspondence from friends and colleagues of the Governor.,Business-related correspondence which provide unique information about agency functions\, policies\, procedures\, or programs. These records document material discussions and decisions made regarding all agency interests\, and may originate on paper\, electronic mail\, or other media. This correspondence is filed separately from program case files\, and project files.",,Public,27.00 cubic feet 130 microfilm reels
234,Governor Spry,Official documents and addresses,i 1909-1914.,"Type of activity, thereunder chronological.","This typed manuscript documents both official and private acts during Governor Spry's administration. Official acts (1909-1911) include copies of the governor's messages to the legislature; legislative correspondence pertaining to bills passed or vetoed and senate confirmation of appointments; proclamations declaring appointments\, public holidays\, the creation of various commissions\, and identifying corporations that had defaulted on taxes; and offers of rewards for the apprehension and conviction of certain criminals. The last quarter of the book (1909-1914) includes a speech given on Sanpete County Founder's day; a promotional speech published in the Herald Republican; speeches to school teachers on their,role in education; and speeches to students\, particularly commencement addresses. The governor also spoke at professional conferences\, namely the American Mining Congress and the Western and National Governors' Conferences where his preferred topics were conservation and state control of natural resources.",,Public,0.20 cubic foot 1 microfilm reel
235,Governor Wells,Correspondence,1895-1904.,Chronological.,"The major political and social issues faced by the Governor during his nine years in office are examined in this correspondence. Included are letters from private citizens requesting favors and expressing opinions; there is correspondence with members of the legislature\, officers of executive departments\, and managers of state institutions about topics related to their respective duties. Also included is correspondence with national officials and officials from other states. Correspondence may have attachments.",,Public,5.35 cubic feet 21 microfilm reels
225,Governor Rampton,Governor-elect records,1960-1965.,Alphabetical by document type.,"After winning the 1964 gubernatorial election\, Governor-elect Rampton collected materials relating to issues that would be of concern to him throughout his tenure in office; he also preserved letters he received from constituents after the election but before his inauguration. This series contains correspondence (especially congratulatory letter) to Governor-elect Rampton\, as well as background materials on various topics\, most notably education and the federal Economic Opportunity Act of 1964. Also included in this series are typed statements of Rampton's positions on various subjects\, including Utah's economic development\, promotion and expansion of industry\, labor\, and natural resources.",,Public,1.00 cubic foot 2 microfilm reels
224,Governor Maw,Reports,1943-1946.,Chronological.,"This series contains reports related to the Governor\, including a copy of the Lincoln G. Kelly reports of 1941\, a special report regarding the budget message from 1942\, the committee report to investigate the Utah State Agricultural College and University of Utah from 1943\, and a report from the Highway Safety Conference in Utah from 1946.",,Public,3 microfilm reels
223,Governor Maw,Press releases,1944-1948.,Chronological and thereunder alphabetical by subject.,This series contains press releases and speeches issued by the Governor in 1947. Documents tend to be directed to larger scale organizations and efforts with some personal requests also present.,,Public,0.20 cubic foot 1 microfilm reel
222,Governor Maw,Proclamations,1944-1948.,"Arranged chronologically, thereunder alphabetically by subject.",This series contains proclamations issued by the Governors office during his administration. Proclamations range across a number of different topics.,,Public,0.20 cubic foot 2 microfilm reels
553,Department of Agriculture and Food,Publications,1944-,Chronological by date of publication.,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",Permanent. Retain until administrative need ends,Public,3.00 cubic feet 1 microfilm reel
597,Recorder of Marks and Brands,Brand registers,i 1849-1921.,Chronological.,"Brand registers contain a record of marks (tattoos or cuts on the ear) and brands (burn scars on the hide) used by livestock owners to identify their stock. Owners were required to apply for the brand or mark with the county clerk. Each brand was then registered with the State Recorder of Marks and Brands\, which later became the Livestock Board. Marks and brands are recorded separately within each register. Entries record applicant and place of residence\, illustration of brand or description of where symbol appeared on the animal\, date of registration\, and line number.",,Public,8.00 cubic feet 8 microfilm reels
565,Board of Sheep Commissioners,Annual reports,1903-1916.,Chronological by date.,"This series contains reports made by the State Board of Sheep Commissioners to the governor on an annual basis. Reports tend to give an overview of the board's activities and spending for the preceding year as well as the state of the sheep industry in Utah. Information of the latter sort includes reports on the outbreak of disease among Utah sheep and the responses to it\, as well as projections for Utah herd owners in the upcoming year.",,Public,0.20 cubic foot 1 microfilm reel
562,Department of Human Services. Board of Substance Abuse,Annual reports,1948-1961.,Chronological.,"This series contains reports of Board of Alcoholism and Drugs activities from the previous year with information pertaining to agency activities\, agency staff\, alcoholism\, drugs\, substance abuse\, rehabilitation\, care and treatment services\, patients\, legislation\, and fiscal and financial operations.",,Public,0.20 cubic foot 1 microfilm reel
564,Horticulture Commission,Biennial reports,1896-1916.,Chronological,"This series contains reports of activities from the previous two years with information pertaining to appropriations\, agency activities\, fruit production\, infested fruit\, quarantines\, recommended changes in the law\, licensed nurseries\, and conferences. Also included is aperture copy of Bulletin #1 revised\, 1913.",,Public,2 microfilm reels
628,Public Service Commission,Publications,1919-1985.,Chronological,"This series contains documents created by the agency\, including pamphlets\, reports\, leaflets\, file manuals\, and other published or processed documents. These records include information on administration\, legal matters\, fiscal and financial operations\, utilities\, rules\, regulations\, and all other activities of the Public Service Commission. This series consists primarily of isolated publications not part of a more specific series.",,Public,1 microfilm reel
832,State Prison,Publications,1957-,Chronological by date.,"This series contains documents created by the agency\, including pamphlets\, reports\, leaflets\, file manuals\, and other published or processed documents. These records include information on administration\, legal matters\, fiscal and financial operations\, prisoners\, parole\, pardons\, facilities\, and all other activities of the State Prison. This series consists primarily of isolated publications not part of a more specific series.",Permanent. Retain until administrative need ends,Public,0.35 cubic foot 1 microfilm reel
794,State Building Board,Publications,1956-,Chronological.,"Documents created by the agency\, including pamphlets\, reports\, leaflets\, file manuals\, and other published or processed documents. These records include administrative\, legal\, and fiscal information; facilities; legislative action; and all other activities of the Building Board. Consists primarily of isolated publications not part of a more specific series.",Permanent. Retain until administrative need ends,Public,1.35 cubic feet 1 microfilm reel
804,State Prison,Visitors register,1946-1952.,Chronological by date.,"The visitor's register contains a log of visitors to the Utah State Prison from 2/10/1946 to 6/19/1949. Used by the prison to document visits to inmates. It contains the inmate's name\, the visitor's name\, the visitor's relationship with the inmate\, the date of the visit\, and the address of the visitor.",,Public,1.00 cubic foot 2 microfilm reels
808,Department of Corrections,Biennial and annual reports,1896-,Chronological by reporting period.,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",Permanent. Retain until administrative need ends,Public,1.00 cubic foot 3 microfilm reels
787,State Building Board,Correspondence,1963-1977.,Alphanumerical.,"Correspondence documents the administration or management of the State Building Board\, office organization\, its policies\, procedures and achievements.",,Public,132 microfilm reels
788,State Building Board,Financial records,1954-1977.,Alphanumerical.,These records include tables on funding and recommended priority lists for construction projects.,,Public,1 microfilm reel
903,Department of Human Services,Community service council reports,1971-2009.,Alphanumerical,This series closed 2009. Records not kept by the department.,,Public,1 microfilm reel
1096,Bureau of Vital Records,Irregular publications,1956-1994.,Chronological.,These records support the agency's administrative function to prepare publications. Records document isolated publications not created on a scheduled basis.,,Public,0.20 cubic foot 1 microfilm reel
1099,Department of Health. Nursing Section,Administrative records,1950-1969.,Alphanumerical.,"Includes yearly reviews of public health nursing; space requirements; tabulations of clinics held; statistical summaries of screenings at public schools; reviews of nursing homes\, plans for maternal\, child\, and crippled children's services and public health services; proceedings for a seminar on pesticides and public health; budget proposals; cost analysis of public health nursing services; biennial report on polio; physical inventory; list of licensed nursing homes; patient care nursing manual (1969); etc.",,Public,1 microfilm reel
1091,Division of Health,Health department miscellaneous correspondence,1955-1971.,Alphanumerical.,This is correspondence from the Health Department. It was sent to the Archives before series numbers were required. It contains a variety of miscellaneous items concerning activities conducted by the Health Department and the various divisions and bureaus.,,Public,1 microfilm reel
1089,Department of Health,Publications,1898-,Chronological.,"These records support the agency's administrative function to prepare publications. Records document isolated publications not created on a scheduled basis.,Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",Permanent. Retain for 5 year(s),Public,3.00 cubic feet 1 microfilm reel
1092,Division of Health,Administrative records,1946-1979.,Alphanumerical.,"Box 10 includes AG opinions 1957-1958\, department program plans 1979\, and state personnel info. 1974-1978.",,Public,1 microfilm reel
1139,United States. Board of Registration and Election in the Territory of Utah,Letterbooks,i 1883-1895.,Chronological.,"These reels contain letterbook copies of the outgoing correspondence of the Utah Commission. They include cover letters to accompany election notices and pay vouchers. Most of the correspondence relates to registration instructions and determinations\, appointments of election officers\, resignations\, the canvas of returns\, polygamy convictions\, and the Women's Christian Industrial Home. Many of the letters in these letterbooks are illegible.,Business-related correspondence which provide unique information about agency functions\, policies\, procedures\, or programs. These records document material discussions and decisions made regarding all agency interests\, and may originate on paper\, electronic mail\, or other media. This correspondence is filed separately from program case files\, and project files.",,Public,4 microfilm reels
1141,Mormon Battalion Monument Commission,Correspondence,1915-1947.,"Alphabetical by subject, thereunder chronological by date.","This series contains the correspondence of the Commission responsible for the organization and construction of the Mormon Battalion Monument on Utah's Capital Hill. Correspondence deal primarily with in-state and out-of-state donations\, agreements between the Commission and the architects of the monument (Frank Chase Walker and James R.M. Morison with Gilbert P. Riswold serving as sculptor)\, and efforts made by the Commission to advertise and invite individuals to ceremonies related to the monument\, including a 1925 cornerstone laying as well as the official 1927 dedication ceremony . This series also contains a collection of student essays from across the state conveying the historical importance of the Mormon Battalion.",,Public,1.35 cubic feet 3 microfilm reels
1131,Capitol Grounds Commission,Minute book,i 1888-1896.,Chronological.,"On 6 March 1888\, the Board of Commissioners on Capitol Grounds was created with the principle duties of taking possession of capitol grounds conveyed by Salt Lake City to Utah Territory; to grade\, fence\, lay off\, improve\, and beautify that land; to construct a reservoir in conjunction with the city to supply water to those grounds and any buildings later erected there; and to test stone and obtain plans\, estimates\, and specifications for a territorial capitol building and any related structures. This book contains the minutes of that commission. Entries give date\, place\, and time of meeting. The first entry lists the names of members. Business noted includes reports on bids\, construction of City Creek reservoir\, species of trees,planted\, testing of stone\, road preparation\, financing\, and the solicitation of architectural plans for a capitol building. Although the commission maintained the grounds\, plans to commence construction on a territorial capitol ended with statehood in 1896 and the dissolution of the commission. No further plans were made for building until the creation of a new state Capitol Commission in 1909 to once again begin the process of obtaining plans.",,Public,0.20 cubic foot 1 microfilm reel
1129,Battleship Utah Silver Service Committee,Administrative records,"1909-1911, ca. 1969-1972, 1975.",Chronological.,"A register of contributors\, correspondence\, newspaper clippings\, and design information on the silver service make up this series. Some clippings deal with the controversy over the selection of a design (which the detractors characterized as the ""Brigham Young silver service""). Photographs and background information about the Battleship Utah are included. Some non-commission records dealing with the Battleship and the silver service have been inserted. Included is a newspaper account of the burglary of the silver service from the Utah Historical Society (January 13\, 1975)\, a pamphet about the USS Utah Memorial Fund (1971)\, and newspaper clippings announcing the beginning of construction (1971) and the dedication of the memorial (1972).",,Public,0.35 cubic foot 1 microfilm reel
1132,Capitol Commission,Correspondence,i 1911-1917.,"Alphabetical by name or subject, thereunder chronological.","The Commission was created to ""cause a suitable design\, together with plans and specifications_._._._to be prepared for the erection of a state capitol building"" in Utah. This series contains the commission's general correspondence addressing the design competition for the building. Letters from prominent artists and designers include those from:__John W._Clawson\, Cyrus E._Dallin\, J._Leo and Avard Fairbanks\, Gavin H._Jack\, and Mahonri Young. There are also numerous suggestions from local citizens. The collection also contains important correspondence between the person eventually chosen through the competition as the capitol architect\, Richard K.A._Kletting\, and various individuals and organizations connected with the construction of the capitol. Additionally\, the series contains information on construction techniques\, planning\, and labor costs from the period.",,Public,2.00 cubic feet 5 microfilm reels
1133,Capitol Commission,Bonds and contracts,i 1909-1917.,"Alphabetical by subject, thereunder chronological.","In pursuing its legislative mandate to ""erect a suitable building"" to serve as the state capitol\, the Commission entered into various legal agreements during the construction process. This series contains copies of bonds\, contracts\, and agreements issued by the Capitol Commission including those for furnishings\, heating\, lighting\, fire proofing\, decorative work such as painting and sculpture\, flooring\, and marble work. Building costs such as for materials and labor\, insurance and bonding practices at the beginning of the twentieth century\, the value of furnishings\, and contractual agreements between general contractors and subcontractors are documented. This series includes information on Utah artists and craftsmen\, architects\, city and state officials\, and significant information about construction techniques\, planning\, and labor costs from the period.",,Public,0.55 cubic foot 1 microfilm reel
1130,Capitol Grounds Commission,Account ledger,i 1888-1896.,"Numerical by account number, thereunder chronological.","In 1888 the Board of Commissioners on Capitol Grounds was created to improve grounds designated as a territorial capitol site\, construct a reservoir to provide water for the site\, and obtain plans for a capitol building. This account book documents appropriations by the legislature for those purposes and the expenditures made by the commissioners. The first part of the book is a chronological listing of receipts and expenditures. The left hand pages list appropriations or receipts\, such as some funding from the Salt Lake City Council. The right hand pages list expenditures for supplies\, grading\, wages\, per diem\, fencing\, landscaping\, trenching and reservoir work\, etc.,The second part of the book is sectioned into various types of accounts:__bills payable\, building\, fence\, reservoir\, water works\, per diem\, miscellaneous\, etc. Each entry contains date\, payee's name\, nature of expenditure\, and amount. Glued into the front of the book is a bank book showing funds deposited and checks written on an account of the commission with the Utah Title Insurance & Trust Co.\, 1893-1894.",,Public,0.20 cubic foot 1 microfilm reel
241,Territorial Secretary,Territorial executive papers,i 1850-1896.,"Numerical, with numbers assigned approximately chronologically by filing date.","The territorial secretary was responsible for recording all acts and proceedings of the Governor in his executive department and to provide copies of these official acts to specific federal officials. Over half of the series represent official acts of the Governor. Many other duties of the secretary are also documented\, most reflecting routine administrative functions of the territorial government. The period from 1880 to 1895 represents the bulk of the collection. Important functions of the governor documented in the series include supervision of the militia; supervision of elections; appointment of officials; regulation of the court system; pardoning and extradition of criminals; supervision of Indian affairs; regulation of liquor\,,1859-1860; and supervision of the executive department of the government. Routine activities of the secretary documented in the series include distributing copies of territorial laws\, management of public works projects\, supply procurement\, and oversight of the financial affairs of the territorial government.",,Public,5.00 cubic feet 24 microfilm reels
245,Governor Thomas,Correspondence,1874-1892.,Chronological.,"This series is a miscellany of correspondence to Governor Thomas and his personal staff. The correspondence is from federal officials\, governors\, the public and friends and family regarding those activities that the governor handled directly. It also contains one letter from 1915 and one letter from 1918\, long after he served as governor.",,Public,0.20 cubic foot
242,Secretary of State,Executive record books,i 1850-1949.,Chronological.,"From the beginning of territorial government the secretary of the territory/state was to record the official acts of the governor. Copies of original documents issued by the governor were transcribed into the record books as official acts until the series was discontinued in 1949. A wide range of executive actions were recorded:__proclamations\, to commemorate events\, direct military affairs\, and after 1940 as executive orders; criminal pardons and extraditions; governor's messages and reports\, usually to the legislature or for territorial years also to the Secretary of the Interior; appointment and commissions of officials; elections\, including proclamations\, returns\, and entries relating to disputes;,legislation\, 1896-1917 regarding communication on specific bills; and Secretary's actions while serving as acting governor\, from 1880. A few odd documents appear in the 1880s\, including certificates of marriage\, amnesty oaths\, and petitions from cities for a change in status.",,Public,4.50 cubic feet 7 microfilm reels
304,United States. Board of Registration and Election in the Territory of Utah,Commission register,i 1882-1884.,Chronological.,"The Utah Commission was created in 1882 under the Edmunds Law\, a law enacted by the U.S._Congress to define punishment for polygamy and unlawful cohabitation in the territories. Disqualifying polygamists as voters and office holders was among the penalties of the law. Furthermore\, a federally appointed commission took charge of elections\, appointing election officers\, canvassing votes\, and issuing certificates of election. This volume contains a record of commissions issued by the Utah Commission to registration and elections officers\, specifically registrars and judges of elections. There are columns in which are recorded the person's name\, title of office\, precinct\, county\, and date of commission for those commissioned from 1882,to 1884. The rear of the book also contains a list of certificates of election issued to winners of municipal elections held in 1883. This section has the same categories\, with the name of the city appearing in the precinct column.",,Public,0.50 cubic foot
323,Board of Examiners,Indian War veterans' fund records,i 1918-1928.,"By document type, thereunder chronological.","These files contain papers relating to the distribution of pension funds to Indian War veterans or their widows. The files contain resolutions of the Board to allocate funds to specified individuals from legislative appropriations made in 1917\, 1919\, and 1925. There are related claim forms for the 1919 appropriation\, and there are eligibility lists\, affidavits\, and correspondence following the 1925 allotment. Board resolutions list the names of those individuals whose claims were approved for $15.00 each under the 1919 appropriation. Claim forms rarely specify individual names\, just amounts disbursed. Eligibility lists show names of those who met specified requirements\, including having filed proof of service,with the Commissioner of Indian War Records. Affidavits contain veteran's name\, residence\, duration of residence\, current age\, date of enrollment\, company and captain under whom enrolled\, age at the time\, discharge date\, and death date if applicable. Correspondence consists primarily of letters from 1926-1928 stating that the fund was depleted and regretting that the application was not sent in sooner.",,Public,1 microfilm reel
240,Secretary of State,Public documents serial set,i 1896-1956.,Chronological.,"All Utah state government agencies submitted biennial reports to the governor or to the legislature. These were bound together and published as the ""official public documents"" of the state of Utah. Included are reports from all major state commissions\, boards\, and departments that functioned during this time. Reports summarize the activities of each agency over the biennium\, and they often include statistical or other information in their appendices. Regulatory agencies often included summaries or text of hearings or decisions in their reports. Copies of these reports may be found in each separate agency.",,Public,15.00 cubic feet 92 microfilm reels
306,Secretary of State,Criminal requisitions registers,i 1881-1949.,Chronological.,"This register contains requisitions for extraditions which were formal requests issued by the governor of Utah to governors of other states for the return of fugitives accused of committing crimes in Utah. Requests for the extradition of fugitives originated at the local level\, usually from county attorneys\, district courts\, justices of the peace\, or police officials. They were often accompanied by court documents or correspondence. In response to the local level request\, the governor's office issued the formal extradition document\, a copy of which is recorded in this series. Information is recorded on standard forms. Each form specifies the crime committed\, name of criminal\, place where suspect might be found\, and the name of the officer authorized to,receive the fugitive.",,Public,1.70 cubic feet 4 microfilm reels
305,Territorial Secretary,Criminal warrant register,i 1881-1895.,Chronological by date.,"Warrants for the arrest of criminals were issued by the Governor's Office in response to the receipt of requisitions from other governors for the extradition of persons who had been accused of committing crimes in their states. The warrant directed the law enforcement official\, usually a marshal or county sheriff to find and arrest the person named. Copies of these warrants were filed and recorded in the office of the Secretary of State\, and this register contains the record copy. A separate register for recording warrants was not kept after statehood. In addition to the name of the criminal\, the crime committed and the name of the agent authorized to receive the fugitive is listed.",,Public,0.50 cubic foot
514,Office of the State Auditor,Administrative records,i 1852-1898.,Chronological.,"The auditor reviews the accounts of all state government agencies in Utah. Part of this responsibility includes examining the county collection and remittance of taxes and their disbursement via warrants drawn on Utah's treasury. These activities are documented with correspondence\, reports\, accounts\, warrants\, receipts\, etc. Many receipts to county collectors and assessors are included. The counties also provided regular reports on amounts assessed for general taxes and schools\, any abatements made\, county financial statements (after 1882)\, etc. Other sources of revenue are less commonly noted\, including some bond sale receipts (after 1890) and court reports of fines and charges (after 1892). Any funds withdrawn from the treasury required a warrant from the auditor. Warrant certificates\, requests to issue a warrant\, or receipts acknowledging a warrant are frequent\, sometimes accompanied by bills or proceedings. Certain agencies account for the bulk of the requests: the penitentiary\,,the territorial marshal (for extraditions and prisoner discharges)\, and the courts (mostly for judge and clerk salaries and witness and juror fees). Other common billings include those for road and bridge work\, supplies for the Deseret Agricultural and Manufacturing Society\, scholarships to the University of Deseret\, public school expenses\, appropriations to state agencies\, salaries of state officials\, and partial payment of county bounties. After 1869\, the auditor was the place of deposit for legislative papers left at the end of each session. These include agency reports: annual county agricultural reports\, county fiscal reports\, the Supreme Court's report\, Warden's report\, etc.__There are also occasional letters\, petitions\, lists of officers and laws\, etc. Railroad incorporation papers are rare. Insane asylum reports are regular after 1888.__Some correspondence regarding marks and brands is included after 1897.__Other individual items include a certificate of appointment in 1852\,,the auditor's annual report and a later published report\, probate judge bonds\, the 1880 and 1882 biennial reports of the sealer of Weights and Measures\, etc.",,Public,8.00 cubic feet 25 microfilm reels
503,Governor Rampton,Board of Examiners records,1961-1976.,Chronological by date.,"This series contains Governor Rampton's copies of minutes and agenda pertaining to meetings of the Board of Examiners\, a committee on which the Governor served with the Secretary of State and the Attorney General. Title 63 of the Utah Code of 2000 states that the Board of Examiners has the ""power to examine all claims against the state for the payment of which funds appropriated by the Legislature or derived from any other source are not available."" The majority of the requests made to the Board of Examiners during Rampton's administrations were out-of-state travel requests and salary increase proposals. This series also includes correspondence relative to certain requests\, proposals\, or claims.",,Public,6.00 cubic feet 13 microfilm reels
512,Office of the State Auditor,Journals,1890-1943.,Chronological by date.,"These accounting journals record monthly receipt and disbursement of funds. Expenditures are noted for a wide range of entities: counties\, state officers\, courts\, state agencies\, universities\, charitable relief\, etc. Entries note to which account they are charged (e.g. county sundries\, territorial district school tax\, etc.) and the nature of the expenditure\, whether for salaries\, freight\, maintenance\, capture of fugitives\, animal bounties\, etc. Various appropriations and receipts are also noted: state lands\, hog cholera fund\, cigarette stamps\, motor vehicle fees\, etc.\, sometimes specifically citing the legislative act.",,Public,4.35 cubic feet
526,Treasurer,Annual reports,1896-,Chronological.,"These reports describe the activities for the preceding year for this office. The reports contain information pertaining to receipts\, disbursements\, funds transfers\, and account balances.",Permanent. Retain until administrative need ends,Public,1.00 cubic foot 3 microfilm reels
968,Road Commission,Federally funded highway construction project files,1920-1972.,Numerical by project number.,This series contains project files for federally funded highway construction.,,Public,25.00 cubic feet
917,Department of Transportation,Traffic on Utah Highways reports,1940-,Chronological.,"These reports contain various traffic statistics that are intended for use by transportation management\, business and the public. The traffic information is used in planning\, programming\, highway design\, maintenance\, traffic control and general administration of highway systems. The traffic information in the reports includes Annual Average Daily Traffic\, Annual Average Weekday Traffic\, Annual Average Weekend Traffic and commercial truck statistics on road sections of the State Highways\, Federal-Aid Urban Local Highways and Federal-Aid Secondary Local Highways. These reports are produced in cooperation with the U.S Department of Transportation and the Federal Highway Adminstration.",Permanent. Retain until administrative need ends,Public,1 microfilm reel
983,National Guard,Spanish American War medals,1898-1899.,Alphanumerical,"These are unclaimed service medals. The top pin bar gives the individual's name. Pendant from the bar is a disc with the state seal and the phrase ""Defender of the Nation's Honor in the War with Spain 1898-1899"". The obverse says ""The Gift of the State of Utah to her Volunteers"" with bugle\, crossed saber and bayoneted rifle\, and crossed cannons.",,Public,1 microfilm reel
959,Road Commission. Department of Highways,Outdoor advertising sign inventories,1965-1975.,Alphabetical by county.,"This series contains outdoor advertising sign inventories conducted by the Department of Highways for the highway beautification program. The inventories contain information pertaining to date\, sign size\, sign ownership\, land ownership\, sign message\, comments\, location and photographs of each sign.",,Public,23.75 cubic feet
920,Road Commission,Bridge structural condition files,1938-1972.,Numerically by county and structure number.,"This series contains bridge structural condition files created by the Road Commission to track the condition of bridges. The files contain information pertaining to name of structure\, location\, description of structure\, correspondence\, progressive condition records\, inspection and maintenance reports\, drawings\, blueprints\, and photographs of each bridge.",,Public,6.00 cubic feet
922,Road Commission,Publications,1939-1974.,Chronological,"Documents created by the agency\, including pamphlets\, reports\, leaflets\, file manuals\, and other published or processed documents. These records include administrative\, legal\, and fiscal information; facilities; legislative action; and all other activities of the Road Commission. Consists primarily of isolated publications not part of a more specific series.",,Public,1 microfilm reel
906,Road Commission,Biennial reports,1909-1956.,Chronological,"The biennial reports contain information pertaining to the activities of the preceding two years. The information includes financial statements\, construction and maintenance reports\, department reports\, maps and photographs\, general statements\, department rosters\, and laws relating to highways.",,Public,1.00 cubic foot 4 microfilm reels
907,Road Commission. Department of Highways,Publications,1960-1975.,Chronological,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",,Public,1 microfilm reel
1175,State Planning Board,Mining studies,1929-1941.,Alphabetical by report.,The State Planning Board gathered research and created statistical studies on Utah's natural resources including mineral studies and the mining industry. The board worked with both federal and state agencies to identify problems and create plans relative to conserving Utah's natural resources and these studies were essential to their objectives. These are studies that focus specifically on Utah's mineral resources and industries. They include reports on mine taxation; benefits to Utah from mining; reports on various minerals; mineral charts and graphs; coal studies; fertilizer minerals and related pilot plants; a Helper coal project; iron resources; the steel industry; and a bibliography of the silver industry.,,Public,1 microfilm reel
1171,State Planning Board,Parks and recreation reports,1932-1939.,Alphabetical by name of report.,"The State Planning Board recognized the growing demand for adequate and varied recreation facilities. Federal\, state\, municipal\, and county agencies worked separately to meet this demand and the board worked with these agencies to help them coordinate their development and conservation plans. The board cooperated with the National Park service to complete a study of park\, parkway\, and recreational area programs in an effort to thoroughly document Utah's recreational sites. The study lists existing and potential recreational areas over the state\, their location\, accommodations\, attendance\, accessibility \, land and geographical features\, and facilities. The preliminary report\, the final report\, and the individual forms are included in this series. The series also contains charts that show tourist activities; reports on the Dinosaur National Monument\, Kolob Canyon\, and Zion National Park; a bibliography on forest recreation; lists of mountain elevations and national forests; wildlife,studies; a survey of scenic and recreational resources; and reports from the Utah State Museum Association including an archeological survey sponsored by the State Planning Board through the Utah Emergency Relief Administration appropriation for ""museum extension"" work. There are also blueprints for a proposed Utah history museum.",,Public,0.35 cubic foot 3 microfilm reels
1169,State Planning Board,Health reports,1932-1939.,"Alphabetical by agency, thereunder alphabetical by subject.","These health related studies were prepared by or for the Utah State Planning Board\, 1934-1941. One of the State Planning Board's responsibilities was to study the problems and develop plans for health facilities\, medical services\, sanitation\, and disease control. The board collected the following data and surveys included in this series: A Civil Works Administration sanitary survey; a survey of the Utah State Mental Hospital; a public nursing report; mortality statistics; a survey of hospital facilities; a survey of Utah's mental health facilities; a lengthy report of the health conditions and facilities in Utah; health policies; and an analysis of the spread of tuberculosis. Also included are reports make by the State Health Department which were created while preparing a health survey. This survey covered such topics as laws\, diseases\, plagues\, registered doctors and dentists\, child welfare\, expenditures on health\, and sanitation problems.",,Public,1.35 cubic feet 1 microfilm reel
1168,State Planning Board,Education reports,1900-1940.,"Alphabetical by subject, thereunder by title.","The State Planning Board gathered information regarding public education in Utah to determine problems in the educational system. The board was particularly concerned with finances and school expenditures. This series includes records concerning general education such as the meeting minutes for the Committee on Investigation of Fiscal Matters; a report on the schools' building programs; general school expenditures' and a report on state funded education. Also included are records concerning higher education: minutes from the Committee on Higher Education; a report on cooperative education; enrollments and expenditure data; financial records of institutions of higher education; and building plans for the University of Utah. Primary and secondary education records include: an annual report on emergency education; data on finance\, enrollment\, and expenditures; a report on school redistricting; and a study on the Utah youth problem.",,Public,1.00 cubic foot 1 microfilm reel
1167,State Planning Board,Life insurance conservation study,1924-1934.,Alphabetical by name of report.,"The Federal Emergency Relief Administration Division of Research and Statistics worked in conjunction with the State Planning Board to create this research study. Its purpose was to measure the losses to insurance policy holders and to identify the remedies for conditions which permitted such losses. This series includes a brief outline of the proposed study\, a brief survey of selected towns divided into income groups\, and analyses of distributions for policies lapsed and in force.",,Public,1.00 cubic foot 1 microfilm reel
1172,State Planning Board,City and county planning reports,1934-1939.,Alphabetical by report.,The State Planning Board gathered information on the various plans for city and county improvement in an effort to assist the counties and individual cities in their planning. Included in this series is information on city and county planning boards and officials; a report on city planning; housing surveys; a pamphlet on play space in neighborhoods; a preliminary plan for the Salt Lake City-Ogden region; and Utah's county planning reports.,,Public,1 microfilm reel
1174,State Planning Board,Defense reports,1941.,Alphabetical by report.,"The governors and state defense councils used the Planning Board to collect information and to prepare long range defense studies of basic state resources\, including agriculture\, transportation\, power facilities\, water and fuel supply\, housing\, industrial plants and equipment\, labor\, raw materials and sites for new defense establishments. This series contains reports and correspondence concerning the development of these new sites of defense. They include reports on Fort Douglas; a preliminary report on the potential sites; and descriptions of sites in Alpine\, Draper\, Heber\, Huntsville\, Kamas\, Parley's Canyon\, Snyderville\, Strawberry\, Ogden\, and Tooele.",,Public,1 microfilm reel
32,Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare.,Medicaid information bulletins,1981-,Chronological.,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",Permanent. Retain for 5 year(s),Public,0.35 cubic foot 1 microfilm reel
127,Department of Health and Human Services. Division of Aging and Adult Services,Publications,1967-,Chronological.,"This series contains reports of Division of Aging and Adult Services activities from the previous year with information pertaining to agency activities\, agency staff\, aging\, adult services\, planning\, elderly\, nursing homes\, legislation\, and fiscal and financial operations.",Permanent. Retain until administrative need ends,Public,1 microfilm reel
219,Governor Matheson,Board and commission appointment records,1969-1984.,"Chronological by term, thereunder alphabetical by document type, thereunder alphabetical by board or commission.","The Governor has the power to appoint members to various State boards and commissions; this series contains resumes\, applications\, appointment notices\, and correspondence pertaining to those appointments\, preserved by Governor Matheson and his staff. Included in this series are applications received via the ""SEARCH"" (""State Efforts to Attract Responsible Citizen Help"") system\, a special citizens' advisory panel organized by Matheson in his first administration. The purpose of the SEARCH panel was to review all board and commission applications from throughout the state. It is likely that Matheson did not use the SEARCH system during his second administration. Linda Waddingham served as the Governor's Scheduling Coordinator and as such handled all of the administrative processing of board and commission appointments. Some of the materials in this series are in reference not to boards or commissions but to high-level positions in state government agencies\, such as the materials regarding,the appointment of an Insurance Commissioner during Matheson's first administration.",,Public,7.00 cubic feet 18 microfilm reels
211,Governor Lee,Correspondence,1949-1956.,"Alphabetical by subject, thereunder chronological.","This series includes both incoming and outgoing correspondence retained by Governor Lee's office\, documenting the administration of state government\, as well as Lee's views and policies. Interspersed in the series are a variety of other documents including reports\, minutes\, newspaper clippings\, publications\, and a few photographs. This series contains material relating to the administration of state government\, including official correspondence with the State Legislature\, as well as correspondence with Utah citizens\, and with people outside of Utah who admired Lee for his stand on various national issues.",,Public,37.15 cubic feet 85 microfilm reels
217,Governor Lee,Speeches,1949-1956.,Chronological and alphanumerical by topic.,"This series contains a variety of materials related to Governor Lee's public addresses. Included in these materials are the text of public speeches\, messages to the Legislature\, radio addresses\, news media interviews\, campaign speeches\, press releases\, as well as correspondence related to these public messages. In addition to such documents the series includes considerable correspondence\, mostly received in response to Lee's speeches. A portion of the series consists of subject files ostensibly meant as source material for speeches\, but encompassing a wide variety of topics.",,Public,4.55 cubic feet 12 microfilm reels
216,Governor Lee,Proclamations,1949-1956.,Chronological.,"This series contains materials relating to the designation by Governor Lee of particular days\, weeks\, months\, or years to focus public attention on a wide variety of issues\, ideals\, events\, individuals or causes. The series also includes material relating to such designations\, mostly correspondence from organizations requesting that the Governor to issue some type of proclamation. These files also include a number of statements of welcome or congratulations to particular organizations on the occasion of a conference or a milestone in the history of the organization.",,Public,0.55 cubic foot 2 microfilm reels
214,Governor Clyde,Newspaper clippings,1949-1957.,Alphanumerical by topic.,"This series contains newspaper clippings relating to the gubernatorial election of 1956 and various issues facing state government at the end of that year. The purpose of the clipping files is unclear. While the clippings may have been collected by Governor Lee's office\, it may be that they were collected by George Clyde's staff as they tracked publicity about Clyde's campaign and as the Governor-elect worked to come up to speed on current issues in preparation for his inauguration. Regardless of how this series came into being\, it contains more information about George D. Clyde's election and preparation for taking office than any other topic.",,Public,0.35 cubic foot 2 microfilm reels
215,Governor Lee,Press releases,1949-1956.,Chronological by date.,"This series contains a variety of materials documenting communication between Governor Lee's office and the news media. The series includes official statements on various topics prepared by the governor's office for release to newspapers and radio stations. In addition to these press releases\, the series contains considerable correspondence between Governor Lee and representatives of news media.",,Public,1.70 cubic feet 2 microfilm reels
218,Governor Mabey,Administrative records,1920-1925.,Alphabetical by subject.,"This series contains miscellaneous records from Governor Mabey's term in office. The series holds a record of appointments to various State agencies; a commendation from the National Highway Association; a gubernatorial proclamation for the elections of 1924; and information on the creation of the State Park Commission. This series aids in documenting assorted activities\, decisions and events that occurred during Governor Mabey's term.",,Public,1.25 cubic feet 1 microfilm reel
364,Lieutenant Governor,Election papers,i 1851-1976.,Chronological.,"The election papers record the results of elections and document appointments of officials in the absence of an election. The papers also reflect the duties of the secretary of state in preparing for elections of government officials and votes on referenda\, initiatives\, and constitutional amendments. Types of documents included are: returns; bonds\, oaths\, and certificates or lists of elected and appointed officials; claims; declarations of candidacy; nominations; party convention materials; expense statements; newspaper ownership affidavits; initiative petitions and related materials; amendment printing information; filing fee apportionment materials; and miscellaneous correspondence. From 1907 to 1959 no local or county election information is,available\, however information is present from 1959-1966. After 1966 the series contain only abstracts of returns for the state. The territorial period includes returns for all levels of government\, although there is a gap from 1882-1891. Campaign contributions and expenses and newspaper ownership affidavits appear following the 1917 anti-corrupt practices act. Provisions were also made for initiatives by popular petition in 1917.",,Public,33.90 cubic feet 65 microfilm reels
360,Public Service Commission,Utility companies annual reports,1917-1977.,"Alphabetical by name of company, thereunder chronological.","This series contains annual reports of utility companies operating in Utah as filed with the Public Service Commission (formerly Public Utilities Commission); included are companies from the water\, irrigation\, communication\, gas\, and electric industries. Reports may include information on: legal history of the company\, directors\, corporations under the control of the respondent\, publicly traded stock and shareholders\, financial assets and liabilities\, plants and equipment\, employee relief and pensions\, investments\, and operating revenues and expenses. For certain companies\, company annual publications and reports to the Federal Communications Commission may also be included.",,Public,1 microfilm reel
348,Lieutenant Governor,Criminal extradition records,i 1881-,Chronological.,Extradition records contain requisitions submitted by governors of Utah to governors of other states for the extradition of suspected criminals back to Utah. The series also contains requisitons submitted by governors of other states to governors of Utah for the extradition of suspected criminals who fled to Utah from other states.,Permanent. Retain until administrative need ends,Public,21 microfilm reels
371,Springville (Utah),Cemetery deed records,1895-1932.,Numerical by deed number and chronological by issuing date.,"This single book documents the sale of cemetery lots. It contains the city's copy of actual deeds issued to owners of cemetery lots in the city cemetery. They are used to keep an accurate record of plot ownership and whether they have perpetual care. They include: deed number\, date issued\, name of owner\, amount of ground purchased\, description of plot purchased\, amount paid\, and receipt number. In 1932\, the city changed its method of selling cemetery plots and ceased issuing cemetery deeds.",,Public,1 microfilm reel
352,Secretary of State,Commission registers,i 1875-1938.,Chronological.,"These registers record all commissions of appointed officials. Elected officials were also required to receive their commissions from the governor following the canvass of election and their filing of an oath and any required bonds. Appointed volunteer board members and militia officers were likewise commissioned. Entries in these volumes record the individual's name\, office title\, when and by whom commissioned\, the location\, the date of election or appointment\, and the term or duration of the commission. Offices covered include territorial/state agencies and boards\, 1875-1921; county officials 1875-1896 and then a listing again from 1906-1938; precinct officials 1875-1896; and municipal officials 1875-1895.",,Public,4.50 cubic feet
1126,United States. Board of Registration and Election in the Territory of Utah,Minute books,i 1882-1896.,Volumes and their entries are chronological with the volumes labeled alphabetically. Index entries are alphabetical by first letter of subject.,"These seven volumes detail the activities and document the philosophies of members of the Utah Commission. The Commission was established under the federal 1882 Edmunds Act which also vacated all offices in Utah and prevented polygamists from registering to vote\, voting\, or holding office. The Utah Commission was given oversight of compliance with the act. The duties of the commission were defined as ""each and every duty relating to the registration of voters\, the conduct of elections\, the receiving or rejection of votes\, and the canvassing and returning of the same\, and the issuing of certificates or other evidence of election"" in territorial Utah. The volumes note presidential appointments of Commission members\,,pertinent legislation and court rulings\, and the dates\, times\, and attendance for each meeting of the commission along with a description of the business conducted. The major portion is devoted to election procedures including the appointment of registration officers\, judges of election\, and a board of canvassers along with the creation of rules and regulations for their benefit. The returns from precinct to territory-wide elections are reported. The second most extensive entries are the reports of the commission to the U.S. Secretary of the Interior detailing the commission's activities plus the members' perceptions of the sociopolitical climate in Utah and their suggestions for further federal legislation.",,Public,3.50 cubic feet 3 microfilm reels
1114,Division of Health,State health plans,1941-1977.,Chronological by state fiscal year.,"The State Health Plans described the specific programs the Division of Health proposed to execute during the upcoming fiscal year. The Plans were required by law to support use of federal funds\, a significant part of the Division's budget. The Plans also functioned as a guide to Division staff members in the accomplishment of their objectives. The content of the Plans ranges from broad to specific\, including the following: the State Plan for Public Health Services\, the State Plan for Maternal and Child Health and Crippled Children's Programs\, the Public Health Plan for Water Pollution Control\, the State Plan for Construction of Hospital and Medical Facilities\, Mental Health facilities\, and facilities for the Mentally Retarded. This series includes multiple versions of some Plans\, at various stages in the drafting and approval process.",,Public,2.00 cubic feet 2 microfilm reels
1125,United States. Board of Registration and Election in the Territory of Utah,Account ledgers,i 1882-1894.,Chronological.,"These volumes record the financial transactions of the Utah Commission. The expenditures relate primarily to paying voter registration and election officers. One volume pertains to vouchers\, two are bill records\, and five are entitled officers records. Date\, person's name\, office title\, check number\, and amount are recorded for each precinct. Contingent expenses are recorded toward the back of five of the volumes. These include such things as travel\, printing\, coal\, rent\, services\, telephone/telegraph\, cleaning supplies\, etc.",,Public,4.50 cubic feet 9 microfilm reels
1123,Utah World's Fair Commission,Reports,1894-1896.,Chronological by date.,"This series contains reports pertaining to Utah's participation in the World's Columbian Exposition in Chicago\, May 1-October 30\, 1893. Included are a 172-page volume published in 1894 entitled ""Utah at the World's Columbian Exposition"" (which contains separate reports from the commission\, secretary\, and various department heads) and a 4-page typewritten Report of the Utah World's Fair Commission to Governor Heber M. Wells dated February 19\, 1896. The exposition was a commemmoration of the 400th anniversary of Columbus landing in America.",,Public,0.20 cubic foot
1112,Bureau of Water Quality,Utah and Jordan River survey data,1970-1979.,Alphanumerical,Evaluation/reports on water quality and management approaches to water control. Analysis and alternative water/waste control options.,,Public,1 microfilm reel
1107,Division of Medical Care and Facilities,Program Development reports,1975-1976.,Chronological.,This series contains reports sponsored by the Division's Office of Program Development. The reports treat such topics as perinatal services and pediatric services in the State of Utah. The reports aim to facilitate long range planning and to provide comparative data to contrast with nationally recommended service standards.,,Public,0.20 cubic foot
1216,Educational Survey Committee,Correspondence,1939-1940.,"Alphabetic by subject or name, thereunder chronological in reverse order","This series contains correspondence documenting the efforts of the Utah Educational Survey Committee. The Committee was a fact finding body appointed in 1939 by Governor Henry H. Blood. Their purpose was to identify significant problems of public education in Utah and to produce a report for presentation to the Governor ""on or before July 1\, 1940."" The correspondence marks the communications that flowed between the Committee members (who served on a volunteer basis)\, the Committee's paid research director\, schools and universities throughout Utah\, as well as national educational bodies and expert individuals that were consulted. Some administrative records are also included indicating budgetary constraints and details of office organization.",,Public,1.35 cubic feet
1199,Utah Expositions Commission,Correspondence and subject files,1913-1916.,Alphabetical by subject.,"Subject files created by the Expositions Commission document the planning\, construction\, furnishing\, maintenance\, and closing of the Utah buildings and exhibits at the Panama-Pacific and Panama-California Expositions in 1915. The primary record type is correspondence. Contracts\, bids\, reports\, pamphlets\, photographs\, and newspaper clippings are also included.",,Public,1.25 cubic feet
1198,This Is The Place Monument Commission,Administrative records,1932-1976.,Chronological by date.,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",,Public,2.90 cubic feet 1 microfilm reel
1207,Castle Gate Relief Fund Committee,Minutes,i 1924-1936.,Chronological.,"The Castle Gate Relief Fund Committee was a comittee appointed by Governor Mabey to oversee the distribution of subscribed money after the Castle Gate mine explosion on March 8\, 1924. The minutes begin with the first meeting in April 1924 and end October 1935. Also included are the committee by-laws submitted to the committee on June 27\, 1924\, a chart of organization\, and a chart showing course of applications for relief.",,Public,
1205,Silk Commission,Bounty applications,1896-1904.,"Alphabetical by county, thereunder chronological by year.","These records document one of the primary activities of the Silk Commission which was to pay bounties to individuals or corporations producing silk cocoons. The bounty applications consist of two documents\, the application for bounty signed by the grower and by a representative of the Silk Commission\, and a certificate of transmittal to the Secretary of State. Bounties were paid at a rate of 25 cents per pound of cocoons produced.",,Public,0.35 cubic foot
26244,Governor Leavitt,Chief Information Officer Records,1993-2003.,Alphabetical by subject.,"This series comprises various memos\, reports\, manuals\, and audiocassettes created and maintained by the Governors Chief Information Officer. Also present are minutes of various meetings of the Information Technology Policy and Strategy Committee (ITPS). Some material predates the first term of Governor Leavitt and comes primarily in the form of published manuals and meeting minutes from entities that served as precursors to the ITPS Committee.",,Public,2.20 cubic feet 5 microfilm reels
26784,Washington County (Utah). County Clerk,Birth reports,1903-1905.,Alphabetical by surname.,"These are birth reports filled out for the county clerk to fulfill the requirement which went into effect in 1898 that all births must be reported to the county clerk. There is an individual card for each birth\, and the clerk used the information on these cards to create the birth register. Information on the cards and in the birth register should be the same: parents names\, place of residence\, sex of child\, race\, date and place of birth\, and signature of physician or midwife. In 1905\, the state passed a law requiring each county to file a uniform certificate with the State Bureau of Vital Statistics.",Permanent. Retain until administrative need ends,Public,0.10 cubic foot
26740,Sanpete County (Utah). Justice of the Peace : Fairview,Justice dockets,1897-1926.,Chronological by date of docket filing.,"These justice dockets document both civil cases and misdemeanors heard by the justice of the peace. Information about each case in the dockets includes name of the justice of peace\, names of plaintiff and defendant\, a description the complaint\, date heard\, summary of decision and any penalty imposed\, and a signature of the justice of peace.",,Public,1.40 cubic feet
27551,Services for the Visually Handicapped,Publications,1978-1980.,,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",,Public,1 microfilm reel
27554,Office of Community Services,Publications,1971-1981.,,"Documents created by the agency\, including pamphlets\, reports\, leaflets\, file manuals\, and other published or processed documents. These records include administrative\, academic\, and fiscal information; facilities; legislative action; and all other activities of the agency. Consists primarily of isolated publications not part of a more specific series.",,Public,1 microfilm reel
27536,Bear Lake Regional Commission (Utah),Publications,1975-1976.,Chronological,"These are pamphlets\, leaflets\, studies\, proposals and similar material printed by or for the municipality or any of its departments\, subdivisions or programs\, and made available to the public\, or the last manuscript report if not published.",,Public,1 microfilm reel
27550,Provo City School District (Utah). Grandview Elementary School.,Class photos,1953-2007.,"Chronological by school year, thereunder by grade.","This series contains official school class photographs along with photos of faculty and staff. Photos from the 1953-54 to the 1969-70 school years are black and white and show individual portraits of each student in the class\, along with portraits of the teacher and the principal. Beginning with the 1970-71 school year the photos are all color. Those from the 1970-71 to the 1996-97 school years are group photos\, while photos from the years after that are compiled images of individual portraits similar to those from the 1950's and 60's. While personal duplicate copies of these photos would have been available to the students and faculty/staff members pictured in the photos\, the particular photos in this series were bound in small albums\, one for each school year\, and were retained as the official school copy. Many of the individuals in the photos have been identified on the photo or on an accompanying sheet\, but in some cases the individuals in the photos are unidentified.",,Public,1.75 cubic feet
27553,Merit System Council,Publications,1974-1978.,numerical,"This series consists of reports\, bulletins\, notices and other publications produced by the agency. Notices 2-72\, 152-165\, 170-184\, 482-484.",,Public,1 microfilm reel
27549,Provo City School District (Utah). Grandview Elementary School.,Student of the Year plaques,1987-2008.,Chronological.,This series contains four plaques listing the students who were honored as Student of the Year. Each year during the time period covered by this series an outstanding student in each grade from Kindergarten through Sixth Grade was selected for recognition. The names of the students were added to the plaques and the plaques were presumably displayed in the school as a record of those who had been honored through the years.,,Public,0.35 cubic foot
27857,Department of Cultural and Community Engagement,Agenda for the Eighties reports,1980.,Numerical by volume number,"Documents created by the agency\, including pamphlets\, reports\, leaflets\, file manuals\, annual reports\, other published or processed documents\, and the last manuscript report\, if not published\, relating to management projects.",,Public,0.20 cubic foot
27827,Board of Pardons and Parole,Utah Territorial Prison painting,1887.,None.,,,Public,0.05 cubic foot
27870,Wayne County (Utah). County Recorder,Fish Lake water rights purchase agreement,"1889, 1965.",Chronological by document date.,Records include original deed and correspondence concerning the purchase of Fish Lake from the Indians. The records originated in Piute County but were transferred to the jurisdiction of the Wayne County Recorder.,,Public,0.20 cubic foot
27922,Division of Environmental Health,Occupational health hazard records,1972-1983.,Chronological by date.,"Business-related correspondence which provide unique information about agency functions\, policies\, procedures\, or programs. These records document material discussions and decisions made regarding all agency interests\, and may originate on paper\, electronic mail\, or other media. This correspondence is filed separately from program case files\, and project files.",,Public,3.00 cubic feet
28328,Levan (Utah),Cemetery Policies and Procedures,2009.,None.,"These are records documenting the formulation and adoption of policies and procedures for the function of the office or department. Includes narrative or statistical reports and related correspondence on program activities\, mission statement\, studies regarding department or office operations\, circular letters or directives\, and records related to significant events in which the department or office participated.",,Public,0.20 cubic foot
28322,Payson (Utah),Cemetery index record of burials,ca. 1852-2005.,Alphabetical by name of the deceased.,"This series contains pre-printed 3"" x 5 1/2"" cards used to track the identity and location of burials in the cemetery. The card files were likely started in the mid-twentieth century\, using information from older sources to document earlier burials. Over time cards were added to the file to document newer burials until 2005\, when the card file system was superseded by a computer database. Information recorded on the cards includes the name of the deceased\, birth and death dates\, parents' names\, and location of grave.,These books or card files are arranged alphabetically by names of owners or deceased persons interred in the cemetery. They are used for reference purposes. The records include name\, interment number\, deed number\, date interred\, location of grave by plot\, lot\, block\, tier\, grave number\, and date of latest update.",,Public,3 microfilm reels
28304,LaVerkin (Utah),Cemetery records,1906-1998.,Alphabetical by name and alpha-numerical by plot location.,"These registers serve as a cross-reference to plat books. They are arranged numerically by interment number. They include interment number\, name of deceased\, permit number\, date interred\, certificate number\, date of death\, location of grave by plot\, lot\, tier\, name of undertaker\, owner of lot\, and pertinent information on removal (if applicable).",,Public,1 microfilm reel
28327,Levan (Utah),Cemetery sexton's records,1973-1983.,Alphanumerical by plat and lot numbers.,"These are copies of certificates issued to plot owners. They are used as a cross reference to plot deeds to record if grave has perpetual care. They include certificate number\, date issued\, name\, amount paid\, receipt number\, and grave location.,These are copies of certificates issued to plot owners. They are used as a cross reference to plot deeds to record if grave has perpetual care. They include certificate number\, date issued\, name\, amount paid\, receipt number\, and grave location.",,Public,2 microfilm reels
28326,Levan (Utah),Cemetery burial-transit permits,1953-,Alphabetical by name of deceased.,"This series contains permits allowing the transport and burial or disposal of human remains. These permits were issued by the state where the individual died and state law required that the cemetery sexton receive such a permit prior to allowing ""burial or other disposition of a human body"". The sexton was directed to retain these permits. Many of the permits in this series were issued by the Utah State Division of Vital Statistics\, but some were issued by other states. The permits typically record such information as the name of the deceased\, sex\, race\, date and place of birth\, date and place of death\, place of residence\, method of disposal\, cemetery information\, funeral director information\, and date of burial.",Permanent. Retain until administrative need ends,Public,1 microfilm reel
28324,Levan (Utah),Cemetery burial index,1867-2005.,Alphabetical by name of deceased.,"These books or card files are arranged alphabetically by names of owners or deceased persons interred in the cemetery. They are used for reference purposes. The records include name\, interment number\, deed number\, date interred\, location of grave by plot\, lot\, block\, tier\, grave number\, and date of latest update.",,Public,1 microfilm reel
28325,Levan (Utah),Cemetery burial plot index,1988.,"Alphanumerical by plat, lot, and plot.","These books or card files are arranged alphabetically by names of owners or deceased persons interred in the cemetery. They are used for reference purposes. The records include name\, interment number\, deed number\, date interred\, location of grave by plot\, lot\, block\, tier\, grave number\, and date of latest update.",,Public,1 microfilm reel
28321,Payson (Utah),Cemetery burial permits and reports,"1903, 1933, 1953-",Chronological by burial date.,"This series contains permits allowing the transport and burial or disposal of human remains. These permits were issued by the state where the individual died and state law required that the cemetery sexton receive such a permit prior to allowing ""burial or other disposition of a human body"". The sexton was directed to retain these permits. Many of the permits in this series were issued by the Utah State Division of Vital Statistics\, but some were issued by other states. The permits typically record such information as the name of the deceased\, sex\, race\, date and place of birth\, date and place of death\, place of residence\, method of disposal\, cemetery information\, funeral director information\, and date of burial.",Permanent. Retain until administrative need ends,Public,8 microfilm reels
28320,Payson (Utah),Cemetery account book,1901-1924.,Chronological.,"This series contains a single ledger used by cemetery staff to record payments received by the cemetery. These payment are almost exclusively for the purchase of lots and for the digging of graves. Entries typically note the date of payment\, who made the payment\, and purpose of the payment. The record also gives monthly totals of receipts transferred to the city treasurer.",,Public,1 microfilm reel
28568,Moab (Utah),Moab Police Department photograph,1967-1968.,None.,,,Public,0.20 cubic foot
28876,Weber County (Utah). Clerk of the County Court,County Courthouse construction records,1871-1872.,Chronological by date of document.,This series contains records of the construction of the Weber County Courthouse in the early 1870's. Most of the records relate to payment of contractors for work done on the building.,,Public,0.20 cubic foot
28871,Levan (Utah),Warrant stubs and bank books,1933-1941.,Chronological by bank book or warrant date.,This series contains the warrant or check stubs that provide the town with a record of payments made.,,Public,0.20 cubic foot
28883,San Juan County School District (Utah),Ute language learning aids,1965-,By media type.,"These records support the agency's function to create a variety of aids to create assist in the learning of the Ute language for Ute students and families. Records include bilingual books\, flashcards\, pronunciation guides\, and posters.",Permanent. Retain for 1 year(s),Public,1.50 cubic feet
28885,San Juan County School District (Utah),Hopi language learning aids,2010.,None.,These records support the agency's function to create learning aids in the Hopi language for students and families. Records include a poster.,Permanent. Retain for 1 year(s),Public,0.50 cubic foot
29599,Sandy (Utah). Fire Department,Firemen's meeting minutes,1908-,Chronological by meeting date.,"These records are meeting minutes of the municipality's fire department. They document the decisions and actions of the fire department. The records may include the agenda\, internal memoranda\, and minutes.",,Public,0.35 cubic foot
29632,Weber County (Utah). Probate Court,Ecclesiastical certificates of incorporation,1882.,Alphabetical,,,Public,0.20 cubic foot
29588,San Juan County School District (Utah),Tribal folktale booklets,2006.,"Alphabetical by tribal group name, thereunder alphabetical by story name.","This series contains booklets of folk tales for each of the Goshute\, Navajo\, Northwestern Shoshone\, Paiute\, and the Uintah-Ouray\, Ute Mountain\, and White Mesa Ute tribal groups. The were created jointly by the San Juan County School District and the Utah Office of Education.",,Public,0.20 cubic foot
29571,Salt Lake City (Utah). City Recorder,Municipal election district records,"1937, 1939.",Chronological by creation date.,This series contains records relating to the 1939 Salt Lake City municipal elections.,,Public,0.50 cubic foot
29803,Governor Walker,Daily Diary,2004-2005.,Chronological,,,Public,0.20 cubic foot
29822,Carbon County (Utah). County Clerk,Field Notes of the Survey of Highways,1894-1909.,Numerical by highway number.,"These books contain the original field notes of survey parties' daily survey measurements. The notes are a constant source of information for design surveys\, civic improvement\, benchmarks\, elevations\, property surveys\, and for updating measurements and information on atlas plats. They include survey measurements\, elevations\, and grade with some sketches of the area.",,Public,
29821,Carbon County (Utah). County Commission,Indexes to Minutes,1917-1977,Alphabetical by topic.,"These are copies of all official records recorded with the county recorder including deeds\, mortgages\, mining records\, military discharges\, etc. Upon payment of fees for the same\, the recorder must record in the ""Official record' book all papers\, documents\, records\, and other writings required or permitted by law to be recorded. In some counties all recorded instruments are compiled together as part of the ""Official records""\, while others compile each type of instrument separately (See Deed records\, Mortgage records\, Mining records\, Water records\, etc.)",,Public,
29824,Heber City (Utah),Estray notices,1923-1952.,Chronological by date notice.,"This series contains loose estray notices and bills of sale for estray animals\, and a log book recording estray animals cared for by the city after being found. The records were created and kept by the city poundkeeper and contain such information as description of the animal\, location and date it was found\, where the animal was taken\, any brands or identifying marks on the animal\, the charges accrued for feeding and other incidentals while the animal was in the care of the city\, and the amount paid for its recovery or sale.",,Public,0.35 cubic foot
29819,Heber City (Utah),Record of liens,1958-1975.,Alphabetical by last name,"This series contains a ledger with a record of liens held by Heber City. Liens are recorded by last name of homeowner. Information contained in this record includes the name of the homeowner\, the address of the home\, the tract of land the home sat on\, the value of the home\, the interest accrued\, amount and dates payments were made\, and\, if applicable \, the date the lien was released.",,Public,0.20 cubic foot
30086,Granite School District (Utah),Woodstock School newspaper,1926,Chronological by publication date.,"Any record of enduring value\, regardless of format or platform\, that is disseminated by a governmental entity for public distribution. These may include website content\, printed publications\, newsletters\, social media posts\, and similar records. See Utah Code Section 9-7-101(7)(2017) and 9-7-208(4)(2006).",,Public,0.20 cubic foot
30081,Providence (Utah),City Council agenda packets,1995-2008,Chronological by meeting date.,"These files contain memoranda\, copies of vouchers\, transportation requests\, travel authorization request registers\, and all supporting documentation.",,Public,5.60 cubic feet
30077,Murray City School District (Utah). Murray High School,Commencement Exercises program,1929,None.,"Any record of enduring value\, regardless of format or platform\, that is disseminated by a governmental entity for public distribution. These may include website content\, printed publications\, newsletters\, social media posts\, and similar records. See Utah Code Section 9-7-101(7)(2017) and 9-7-208(4)(2006).",,Public,0.20 cubic foot
30083,Murray City School District (Utah),School year record books,1905-1925,Chronological by school year.,"This series contains a run of bound volumes used to record various aspects of school operations for each school year. The information was recorded and the school-district level and covers all schools in the district. Books from the earlier years contains such information as the school year schedule\, lists of supplies and textbooks for each school\, daily class program for each teacher in the district\, and weekly attendance statistics by teacher. The books also include exam questions for each grade in various subjects\, including arithmetic\, language\, geography\, spelling\, and history.",,Public,2.75 cubic feet
30090,Murray City School District (Utah),Liberty School Registers of Attendance,1948-1951,Chronological by school year.,"This information includes each student's name\, date of birth\, parents or guardians; date student entered and exited the school and the number of days in attendance.",,Private,0.20 cubic foot
30079,Murray City School District (Utah),Index to board minutes,1905-1908,Alphabetical by subject.,"Records used in establishing and implementing records management policies\, practices\, and procedures. Included are inventories\, finding aids\, technological system data\, and related information. Record destruction files\, including destruction logs\, are not included in this schedule.",,Public,0.20 cubic foot
30211,Washington City (Utah),Road dedication records,1993-2015,None.,"These files contain records relating to street dedications\, street closings\, the assignment and alternation of street names and house numbers and similar records. They provide official control of the naming and numbering of municipal streets and roads.",,Public,0.70 cubic foot
30214,Washington City (Utah),Newsletters,1985-,Chronological by publication date.,"Any record of enduring value\, regardless of format or platform\, that is disseminated by a governmental entity for public distribution. These may include website content\, printed publications\, newsletters\, social media posts\, and similar records. See Utah Code Section 9-7-101(7)(2017) and 9-7-208(4)(2006).",,Public,0.35 cubic foot
30219,Washington City (Utah),Official bonds,1937-1977,Chronological by date signed.,These are fidelity bonds or proof of insurance payable to the governmental entity conditioned for the faithful performance of the duties of the respective officers. Bonds are placed at such amounts as may be determined by the governing body (Utah Code 10-3-819 (1987) and Utah Code 17-16-11(2007)).,,Public,0.20 cubic foot
30210,Washington City (Utah),Municipal Building Authority resolutions,1995-2019,Chronological by date of resolution.,"Local legislative bodies may exercise administrative powers by issuing resolutions. Records include formal opinions\, decisions\, and authorization issued by resolution.",,Public,0.20 cubic foot
30254,State Prison,Ladies Auxiliary minute books,1952-1957.,Chronological by date.,,,Public,1.00 cubic foot
30241,Washington City (Utah),Cemetery perpetual care records,1979-1989,Chronological by date paid.,"These historical records document burials\, interments\, and disinterments. Information identifies burial rights\, permits\, ownership of plots\, layout\, location of and information about deceased persons and related records.",,Public,0.20 cubic foot
30255,Heber City (Utah),Cemetery receipts,1915-1957.,Chronological by date of receipt.,"These historical records document burials\, interments\, and disinterments. Information identifies burial rights\, permits\, ownership of plots\, layout\, location of and information about deceased persons and related records.",,Public,0.70 cubic foot
30240,Washington City (Utah),Cemetery burial permits,1963-1991,None.,"These historical records document burials\, interments\, and disinterments. Information identifies burial rights\, permits\, ownership of plots\, layout\, location of and information about deceased persons and related records.",,Public,0.20 cubic foot
30250,Heber City (Utah),Sexton's Reports,1910-1956.,Chronological by date of burial.,"These historical records document burials\, interments\, and disinterments. Information identifies burial rights\, permits\, ownership of plots\, layout\, location of and information about deceased persons and related records.",,Public,1.05 cubic feet
59907,Division of State History,Devereaux house historical files,1978-,None,"These files document the restoration and use of the Devereaux residence\, one of Utah's historic houses from the beginning of the project to its completion. Included are correspondence\, resolutions\, minutes of the restoration committee\, contracts\, budget notes\, Urban Development Action Grant files\, estoppel agreements\, news clippings\, and other documentation describing the restoration and history of the house.",Permanent. Retain for 5 year(s),Public,1 microfilm reel
59905,Division of Community Development,Four Corners Regional Commission reports,1978-1982.,Chronological,"These are final reports of several phases of the Four Corners Region projects produced by the Four Corners Regional Commission. The reports indicate options for financial policies\, area development\, capital allocations\, and tourism. Included are four volumes: 1 )policy options\, 2 ) technical background\, 3 ) models and options\, and 4 ) workpapers of the Foremost West/Four Corners Regional Tourism Organization Final Report.",,Public,1 microfilm reel
83441,Millard County (Utah). County Clerk,Articles of incorporation record books,1871-1961.,Chronological,"These volumes record copies of Articles of Incorporation filed with the Millard County Clerk by newly organized corporations. The registers were kept as the official copy which was available for public use. The actual articles of incorporation record the following: names of the incorporators and their places of residence\, the length of the corporation's duration\, the pursuit of business agreed upon\, amount of stock each shareholder receives\, description of stock classes\, number and kind of corporate officers\, and the number of directors necessary to transact corporate business. Under Utah law\, individuals desiring to incorporate were to file and record articles of incorporation with their respective county clerk. These agreements specified the nature and place of business\, amount of stock to be issued\, terms for officers\, etc. The clerk in turn issued a certificate of incorporation and recorded the final articles of incorporation in these record books. The series ended in 1961 when the,Division of Corporations was created and the state assumed sole responsibility for registering incorporations.",,Public,1.50 cubic feet 3 microfilm reels
83340,Millard County (Utah). Justice of the Peace : Delta Precinct,Docket books,i 1922-1969.,Chronological by year.,"These fifteen volumes record individual cases heard by the justice court in Delta (both Delta Town and Delta Precinct). They contain the names of the parties involved\, the date\, the name of the justice of the peace\, the complaint\, the action taken\, the names of the attorneys\, the type of papers filed\, and the judgment rendered. A ledger column is also available to enable the judge to keep track of the costs involved in each case. All but the three earliest volumes have various citations (traffic and fish and game)\, case filings (warrants\, complaints\, receipts\, etc.)\, correspondence\, and exhibits (photographs) attached to individual pages using paper clips and straight pins. Several personal items are also found with the collection\,,including check stubs\, W-2 tax forms\, and correspondence. This collection is not complete. Gaps occur in 1940\, 1947\, 1951-54\, and 1963-64. Typical cases include traffic infractions\, fish and game violations\, small claims cases\, civil actions\, criminal (both felony and misdemeanor) complaints\, and coroner's inquests into unusual deaths. With the exception of three volumes covering the period of 1942-46\, each volume contains a completed case index. Included in these same three volumes are cases originating at Topaz\, one of ten relocation centers (for people of Japanese descent) in operation during World War II. Criminal and civil cases are recorded in separate sections in the,three volumes covering the period 1923-39. As there are no distinct sections in the other volumes\, criminal and civil matters are intermixed. Preliminary hearings in criminal cases are recorded in three volumes: 1924-28 (Delta Precinct/Delta Town)\, 1925-28 (Delta Precinct)\, and 1941-42 (Delta Precinct).",,Public,4.50 cubic feet
83330,Millard County (Utah). County Commission,Minutes index,i 1891-1897.,"Alphabetical by first letter of the topic or name, thereunder chronological.","This handwritten volume indexes the first part of the second B volume of the Millard County Commission minutes. Columns record the topic\, name\, or order of proceedings; the name(s) of interested parties; the date; and the book and page in the minutes in which the proceedings are entered. Although this volume B continues until 1905\, indexing entries end in 1897.",,Public,0.50 cubic foot 1 microfilm reel
83342,Millard County (Utah). Justice of the Peace : Flowell Precinct,Docket books,i 1927-1941.,Chronological.,"This single volume is used to record seven individual criminal misdemeanor cases heard by the Flowell Justice Court. It includes the case number\, the names of the parties involved\, the date\, the complaint\, the names of the attorneys\, the action taken\, the papers filed\, the name of the justice of the peace\, and the judgment rendered (fine or sentence imposed). The criminal misdemeanor docket includes five cases of petit larceny (stealing watermelon\, turkeys\, and hay)\, one fish and game violation\, and one case of driving under the influence of intoxicating liquor. The civil case and criminal case preliminary hearing sections are blank. An alphabetically (by first letter of the surname) arranged case index appears at the beginning of the book. A ledger column for various costs and fees for each case is included.",,Public,0.50 cubic foot
83747,Iron County (Utah). County Commission,Minutes,1851-,Chronological by date of meeting.,"These minute books record the actions of the county commission\, the governing body of the county. The commission (known during the territorial period as the county court) was authorized to manage all county business and property. This includes budgeting\, equipment purchasing\, and auditing; use of county lands; districting for schools\, roads\, voting\, drainage\, etc.; taxing\, specifically acting as an ex-officio board of equalization; business licensing; arranging for the construction of roads\, public buildings\, etc.; supervising the conduct and payment of all county personnel; providing for basic health care\, public safety\, and care of the indigent; canvassing election returns and appointing certain officials; and incorporating municipalities.",Permanent. Retain for 1 year(s),Public,3 microfilm reels
83711,Dept. of Adult Parole and Adult Probation,Biennial reports,1946-1956.,Chronological by date.,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",,Public,0.20 cubic foot
83751,Iron County (Utah). County Recorder,Land patents,1905-1964.,Chronological by date.,"A patent is a deed transferring land from the federal or state government to an individual. During the nineteenth century federal policy supported transferring land in the public domain into private ownership. Individuals could purchase this land outright or they could obtain it in exchange for some kind of labor or development under such programs as the Homestead Act\, the Timber Culture Act or the Desert Lands Act. Federal mining laws were also set up to encourage the development of mineral resources by offering ownership to individuals who discovered and developed the same. Additionally\, the federal government granted many acres of land to the state of Utah\, some of which the state in turn sold to individuals. The patents in these books are primarily for land\, but also include mining rights. Information in the documents includes the names of grantee and grantor (grantor being a government)\, a legal description of the land\, and application and certificate numbers. Each patent explains,the laws and requirements which had been fulfilled in order to obtain the land or mining claim\, and that a certificate for the same had been filed in the Salt Lake Land Office. Where water rights were involved\, they were specified. The President of the United States signed federal patents and the governor signed state patents.",,Public,2 microfilm reels
83748,Iron County (Utah). County Clerk,Articles of incorporation record books,1870-1948.,Chronological by date filed.,"These volumes record copies of Articles of Incorporation filed with the Iron County Clerk by newly organized corporations. The registers were kept as the official copy which was available for public use. The actual articles of incorporation record the following: names of the incorporators and their places of residence\, the length of the corporation's duration\, the pursuit of business agreed upon\, amount of stock each shareholder receives\, description of stock classes\, number and kind of corporate officers\, and the number of directors necessary to transact corporate business. Under current Utah law and the laws of the territorial legislature\, individuals desiring to incorporate\, were to file and record articles of incorporation,with their respective county clerk. These agreements specified the nature and place of business\, amount of stock to be issued\, terms for officers\, etc. The clerk in turn issued a certificate of incorporation and recorded the final articles of incorporation in these record books. The series ended in 1961 when registration of corporations was transferred to the State government and the Division of Corporations was created.",Permanent. Retain for 1 year(s),Public,4 microfilm reels
83715,Apprenticeship Council,Biennial reports,1963-1997.,Chronological.,This series report outlines the activities and programs of the Apprenticeship Council regarding apprenticeship programs in the state. It also illustrates the progress and development made in implementing new plans and policies. Holdings: 1963 (1 volume).,Permanent. Retain for 1 year(s),Public,1 microfilm reel
83709,Department of Administrative Services,Service plans,1981-1982.,Chronological by date.,"This series contains the goals\, proposals\, projects\, functions\, and responsibilities of the department and its divisions. The plans were developed in 1981\, the year the department was created.,Records detailing an organization\, which could include charts\, functional statements\, reorganization studies. Also administrative maps that show regional boundaries and headquarters of decentralized agencies or that show the geographic extent or limits of an agency's programs and projects.",,Public,1 microfilm reel
83913,Brigham City (Utah). City Council,Beautifying Brigham City report,s 1968.,Chronological by year.,"This manual is a report of the 1968 community wide efforts to clean up Brigham City\, and includes an account of each participating group's activities. Prepared in conjunction with Golden Spike Centennial 1969.",,Public,0.20 cubic foot
83919,Inspector of Coal and Hydrocarbon Mines,Biennial reports,1896-1916.,Chronological by year.,"The coal mine inspector published an annual report in which he made an official accounting of his responsibilities. In the biennial reports\, the mine inspector summarized information about coal mining in Utah. He made a general report on the state of the industry and included tables showing data on coal production\, distribution\, fatal and non-fatal accidents\, and employment statistics including ethnic origins of miners. He included detailed reports of all fatal accidents. He devoted the greatest bulk of each report to detailed reports of mine inspections. After 1896\, which he published in a single volume\, he published two annual reports in each volume.",,Public,2 microfilm reels
83917,Council of Defense,Utah telecommunications planning study,s 1970.,Chronological.,"This survey is an evaluation of the telecommunication facilities. It documents needed improvements to ensure improved communication links\, particularly among government defense operations. It examines existing television\, radio and other communication facilities\, outlines the various federal\, state\, and local agencies emergency operations\, and provides recommendations for further cooperative effort and development.",,Public,1 microfilm reel
83921,Governor's Committee on Children and Youth (1970),Focus on children and youth report,s 1972.,Chronological by date.,"This report was produced in conjunction with the 1970-71 White House conference on Children and Youth. It summarizes the study\, deliberations and recommendations made by the Governor's Committee on Children and Youth through hearings\, task force activities\, regional and national conferences and a statewide youth conference. It covers a wide range of topics on the needs of children and youth--including legal rights\, religion\, education and economics.",,Public,0.20 cubic foot
83920,Governor's Committee on Children and Youth (1961-1969),Newsletter,ca. 1963-1966.,Chronological.,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",,Public,0.20 cubic foot
83916,Council of Defense,Utah civil defense plans,1951-1980.,Alphabetical by county.,"The civil defense plans are Utah's official outline of emergency resources\, facilities\, and planned programs for emergency situations. Included are plans for communication and direction in the event of enemy attack or natural disaster. These plans address internal security and safety\, and health and welfare services\, designed to minimize the effects of a disaster and ensure social and political stability in the aftermath.",,Public,1.00 cubic foot 1 microfilm reel
84032,Emery County (Utah). County Commission,Minutes,i 1880-,Chronological by date of meeting.,"Minute books of the county commission\, includes information on budgeting; equipment purchasing\, and auditing; use of county lands; districting for schools\, roads\, voting\, drainage\, taxing; acting as an ex-officio board of equalization; business licensing; arranging for the construction of roads\, public buildings\, etc.; contracting for services; supervising the conduct and payment of all county personnel; providing for basic health care\, public safety\, and care of the indigent; convassing electin returns and apointing certain officials; incorporating municipalities. The day's entires are prefaced by the dat\, names of those present\, and where and when they met.",Retain permanently,Public,9 microfilm reels
83975,Conservation Commission,Reports,i 1909-1913.,Chronological.,"This series contains the 1909 annual report for the commission and notes for the making of it. In the report it addresses the purpose of the commission\, related legislation\, the commission's goals and what steps they took to reach their goals. The biennial report also contained in this series\, examines the same topics as the annual report and covers the years 1911-1913. These reports were made to disclose to the public what the Conservation Commission had been doing for the year(s). The remaining report is a soil survey done by Utah Agricultural College to share their knowledge of the nature of soils in Utah. An outline of a mineral report is also contained in this series.",,Public,0.20 cubic foot 1 microfilm reel
83985,Provo (Utah). Police Department,Commitment register,1903-1908.,Chronological by commitment date.,"This is a register of all persons incarcerated in the Provo City Jail. It was used to record the arrest and the imprisonment. Information recorded includes: name of prisoner\, physical description\, special marks\, charge\, name of arresting officer\, process\, date committed\, date released\, how discharged\, and any remarks (i.e.\, escaped). The volume also contains an index (arranged alphabetically by first letter of the prisoner's surname) with the full name of prisoner and page number. A pamphlet entitled ""Traffic Rules and Regulations of Provo City\, Utah"" is tucked inside the volume.",,Public,0.50 cubic foot
83976,Constitutional Revision Commission,Reports,1970-,Chronological.,This series contains reports created by the Constitutional Revision Commission which provide an account of the commission's analysis and recommendations for Constitutional revisions. Each report contains a comprehensive examination and subsequent evaluation of the strengths and weaknesses of sections of the Constitution covered by the respective report. Each report also outlines actions taken to date as well as recommendations to address present and future needs.,Permanent. Retain until administrative need ends,Public,1 microfilm reel
83974,Department of Health. Bureau of Dental Health,Oral Oracle newsletter,i 1980-1993.,Chronological.,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",,Public,0.20 cubic foot
83973,Department of Health. Bureau of Dental Health,Dental health information pamphlets,i 1955-1993.,Chronological.,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",,Public,0.20 cubic foot 1 microfilm reel
83972,Department of Health. Bureau of Dental Health,Dental health instruction manuals,i 1980-1993.,Chronological.,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",,Public,0.20 cubic foot
84318,Utah State Tax Commission. Economic & Statistical Unit,Revenue forecast reports,1985-,Chronological,"These revenue forecast reports are quarterly publications of real and projected tax revenue collections. UCA 59-1-210 (24)\, 1990\, requires the Tax Commission to compile and publish statistics relating to taxation in the state of Utah. These reports function as reference for governmental fiscal policy\, and agencies use the information to guide their financial direction. The reports include economic analyses of the state\, region\, and nation; revenue comparisons for preceding years; and revenue updates of collections forecasts. Specific information covers economic growth indicators such as employment statistics and wage growth as well as economic and tax revenue outlooks. An appendix of statistical data concludes the reports.,This report is added quarterly as part of a computer spread sheet program; at the end of the fourth quarter this report becomes the annual report.",Permanent. Retain for 5 year(s),Public,1.00 cubic foot
84314,Utah State Tax Commission. Economic & Statistical Unit,"Hotel sales, room rents, transient taxes and tourism taxes reports",1978-,Chronological,"This report is an annual summary review of hotel sales and room rents. UCA 59-1-210 (24)\, 1990\, requires the Tax Commission to compile and publish statistics relating to taxation in the state of Utah. It includes three sections: hotel sales\, room rents\, and transient room taxes; resort communities sales tax and tourism\, recreational\, cultural and convention facilities tax; and historic transient room tax and tourism tax information. Each section outlines comparative trends and changes in various aspects of the industries\, thereby reflecting a need for possible tax policy changes. The appendix also furnishes exact remittances by county. The summary is added quarterly as part of a computer spread sheet program; at the end of the fourth quarter this report becomes the annual summary.",Permanent. Retain for 5 year(s),Public,1.00 cubic foot
84315,Utah State Tax Commission. Economic & Statistical Unit,Retail sales and services forecast reports,1984-,Chronological,"This report is a detailed forecast of retail\, service and equipment sales in Utah. UCA 59-1-210 (24)\, 1990\, requires the Tax Commission to compile and publish statistics relating to taxation in the state of Utah. These records are produced to assist governmental agencies in economic analysis and planning. The four sections respectively analyze the retail sales and services forecast with hindsight\, summarize that year's highlights\, provide a brief description of the model\, and display the plots of simulated values for each sector. Each volume begins with a general explanation of the trends and changes during the year and a forecast of projected retail\,,service\, and equipment sales. Tables and graphs help to illustrate the results. This report is added quarterly as part of a computer spread sheet program; at the end of the fourth quarter this report becomes the annual report.",Permanent. Retain for 5 year(s),Public,1.00 cubic foot
84313,Utah State Tax Commission. Economic & Statistical Unit,Selected state tax rates reports,1980-,Chronological,"This report is a biannual statistical report that compares business and income tax burdens for selected western states. UCA 59-1-210 (24)\, 1990\, requires the Tax Commission to compile and publish statistics relating to taxation in the state of Utah. Each volume contains a profile of various state business and income tax burdens\, comparative analyses and various tables for clarification. A summary outlines each section and explains data and comparisons. This series is produced to assist in economic and tax policy making. Current reports include statistics on all states and some summary of analysis. This report is added quarterly as part of a computer spread sheet program; at the end of the fourth quarter this report becomes the annual report.",Permanent. Retain for 5 year(s),Public,1.00 cubic foot
84860,Board of Education. Office of Education. Instructional Technology Section,Annual reports,1966-2015.,Chronological.,"This series contains reports with information pertaining to the previous year's developments\, programs\, performance evaluations\, and media programs in the local school districts. The reports contain little narration with the data being presented through charts and graphs.",,Public,1.00 cubic foot 3 microfilm reels
84862,Board of Education. Division of Curriculum and Instruction,Curriculum Mediator newsletter,1966-1986.,Chronological.,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",,Public,0.20 cubic foot 1 microfilm reel
84865,Eureka (Utah),Ordinances and resolutions,i 1893-,Chronological by by adoption date.,"These books contain the legislative action of city council to regulate\, require\, prohibit\, govern\, control\, or supervise any activity\, business\, conduct\, or condition authorized by UCA 10-3-701 to 715 (1977). An ordinance includes a number\, a title\, preamble\, an ordaining clause\, the body or subject of ordinance\, when applicable\, penalty of violation\, effective date\, signature of mayor or acting mayor\, and municipal seal.",Permanent. Retain until administrative need ends,Public,0.35 cubic foot 1 microfilm reel
84858,Board of Education. Office of Education. Instructional Technology Section,Utah Network for Instructional Television curriculum guides,1964-2015.,Chronological.,"This series contains curriculum guides prepared by the Utah Network for Instructional Television (UNIT). These guides were produced to provide specific course outlines and supplementary materials to complement the broadcasts. Subjects include art\, foreign language\, history\, literature\, physical fitness\, science and ""Utah in Perspective"".",,Public,1.00 cubic foot 1 microfilm reel
84859,Board of Education. Division of Curriculum and Instruction,Media and publications price list,1972-1982.,Chronological.,"The Media and Publications Price List is an annual catalog of instructional media and publications produced by the Education Office. Each volume contains current information on texts\, manual\, audio and video cassettes\, movies\, etc. These are available through the office. Each listing includes the item's title\, publication date\, educational level\, and price. Usage time is also provided for video and audio items.",,Public,1 microfilm reel
30692,Spanish Fork (Utah). Parks and Recreation Department.,"Easements, agreements and reports",1978-,Alphabetical by project title.,"This series contains records related to the management of the parks and trail systems of Spanish Fork City. The records include land easements\, development agreements\, construction and maintenance agreements\, purchase agreements\, and annual reports.",Retain permanently,Public,
25408,Uintah County (Utah). County Clerk,Naturalization certificate stubs,1905-1928.,Numerical by certificate number.,"These books contain completed federal naturalization forms. These petitions are filed by individuals declaring their intention to become U.S. citizens and who have met the residency requirements to make formal application for U.S. citizenship. A petition is the final step in becoming a United State citizen. It includes the the individual's name\, residence\, occupation\, birth date and place; the place emigrated from; date and place of arrival\, and vessel name; date and court of declaration of intention; spouse's name\, birthplace\, and residence; children's names\, birth dates\, birthplaces\, and residences; and any previous applications filed. Also included are the affidavits of two witnesses\, the oath of allegiance\, and a court order admitting the person to citizenship.",,Public,1 microfilm reel
30612,Tooele (Utah),Special improvement assessment records,1930-1958,Chronological by project date.,"These books record the levy and assessment of special taxes. They may contain extension number\, address\, plat or subdivision; block and lot numbers; name of owner; address; number of front feet; amount paid on principle; interest; when paid; total amount paid and principal interest.",Retain permanently,Public,0.35 cubic foot
30426,Spanish Fork (Utah). Parks and Recreation Department. Cemetery.,Abandonment and Repossessed Deed books,1950-1969,None.,"These historical records document burials\, interments\, and disinterments. Information identifies burial rights\, permits\, ownership of plots\, layout\, location of and information about deceased persons and related records.",,Public,0.35 cubic foot
30427,Spanish Fork (Utah). Parks and Recreation Department. Cemetery.,Financial records,1906-,Chronological by date of transaction.,"This series contains two ledgers documenting the financial business of the city cemetery. One ledger\, covers the period from 1906-1929 and records accounts of grave digging\, interment\, registration\, cleaning and general groundskeeping\, watering\, and the sale of lots. The labor was primarily performed by the sexton\, who kept the ledger as a record of his work for payment at the end of each month. Other transactions include the list of graves sold\, the amount due\, the amount paid\, and the name of the purchaser. The other ledger records the various accounts held by the cemetery and the amount due on the accounts. These accounts cover upkeep of the cemetery\, including watering\, street paving\, electricity \, and more. The ledger also records the names and lot locations as well as cost of lots for those purchased in the cemetery in 1922. The sale of these lots likely covered the cost of cemetery upkeep at the time.",,Public,0.70 cubic foot
84799,Spanish Fork (Utah). Parks and Recreation Department. Cemetery.,Deed records,1884-,Chronological by date.,"These volumes contain records of deeds issued to owners of cemetery plots in the Spanish Fork Cemetery. The records include the date of the deed\, date of purchase\, the purchasers' names\, the plot number\, and the amount paid. The deeds were assigned numbers starting in 1924.",Retain permanently,Public,7 microfilm reels
30416,Spanish Fork (Utah). Parks and Recreation Department. Cemetery.,Lot descriptions,1940-1960,None.,"This series contains lists of cemetery lots with both legal and general descriptions. The lists are kept in various formats\, including indexes organized by surname\, spreadsheets organized by cemetery layout\, and handwritten notes presumably compiled by the sexton or city recorder. Also included are blank copies of burial register applications and deeds. Some deeds are partially complete and indicate plot number\, but others are blank or crossed out. The nature of the records collected this way indicates a probability that the sexton\, city staff\, or others associated with the cemetery were transitioning the process by which plot owners registered and paid for their burial plots. These records were likely compiled during this time of transition as a way to track down and record who owned which plot\, where\, and how to contact them regarding said ownership.",,Public,0.70 cubic foot
26047,Governor Leavitt,First Lady audiovisual materials,1993-2003.,"By format, thereunder chronological.","Contains audio and visual materials created by the Office of the First Lady. Including: Governor's Mansion restoration\, interviews conducted by news agencies\, conference presentations\, and audio/visual material created to support the Leavitt administrations various projects.",,Public,1.60 cubic feet
26018,Governor Leavitt,Press office records,1993-2003.,"Alphabetical by subject, thereunder by date if known or applicable.","Speeches\, addresses\, and comments. Remarks made at formal ceremonies and during interviews by heads of agencies or their senior assistants concerning the programs of their agencies. The format selected may be paper\, video tape\, motion picture film\, etc.",,Public,7.00 cubic feet 19 microfilm reels
26019,Governor Leavitt,Policy analyst's files,1993-2003.,"This series is arranged alphabetically, thereunder by subject.","This series consists of records maintained by the Alayne Peterson\, administrative assistant and policy analyst of Governor Leavitt. The documents include correspondence\, reports\, subject files and other records that enabled the staff to advise the Governor in setting policy and coordinating the executive branch. Alayne Peterson served on Governor Leavitt's staff first as administrative assistant (1993-1997) and then as policy analyst (1998-2001). These records represent material accumulated over the course of Ms. Peterson's tenure in both positions. A variety of topics and timely issues are represented in the series ranging from homeland security\, economic development\, education\, and administrative initiatives. Notes and correspondence related to numerous political associations are included as an array of subject files.,Records created by agency administration to document the research\, creation and application of agency programs\, policies and procedures. May include correspondence\, policy and program case files\, and executive files documenting leadership roles and decision making processes.",,Public,3.20 cubic feet 5 microfilm reels
26045,Governor Leavitt,Ethnic office records,1993-2003.,Alphabetical by name of office,"This series contains: program descriptions\, correspondence\, meeting notes\, and agenda\, from the ethnic office of the Leavitt administration. There are also numerous photographs and programs from meetings\, receptions\, and training programs.",,Public,0.20 cubic foot 1 microfilm reel
26274,Granite School District (Utah). Madison Elementary School,Madison school student cards,1930-1977.,"Chronological by time period, thereunder alphabetical by surname.","These cards are maintained in the school's office on all enrolled students. They are used to document a student's school participation. Personal information includes the name of the student and parents/guardians\, address\, and telephone number. Recorded information includes test scores\, health evaluation\, IQ score\, etc.",,Exempt,6.00 cubic feet
26638,Washington County (Utah). Probate Court,Civil and probate case files,1864-1895.,Chronological by filing date.,"This series includes case files for divorces handled by the Washington County Probate Court. Divorce case files include such documents as the complaints filed\, the court's findings and divorce decrees.",,Public,0.35 cubic foot
26648,Board of Education. Office of Education. Charter Schools,Annual reports,2005-,Chronological by year issued.,"This series is the Annual Report produced by the Utah State Office of Education Charter School Office. Additionally\, it has been compiled and edited by the Utah Association of Public Charter Schools. It consists of a map showing charter school locations\, number of charter schools in each school district\, and individual reports from both current and newly opening charter schools.",Permanent. Retain until administrative need ends,Public,0.20 cubic foot
27358,Sterling (Utah),Community development plan,1989.,subject,"These are comprehensive plans for municipal development adopted by the city commission. ""Each municipality shall prepare and adopt a comprehensive\, long-range general plan for present and future needs of the municipality; and growth and development of all or any part of the land within the municipality"" (UCA 10-9a-401(1) (2005)). ""The planning commission shall make and recommend to the [city commission] a proposed general plan for the area within the municipality"" (UCA 10-9a-403(1)(b) (2012)). The plans serve as a guide for decision-making on rezoning and other planning proposals and as the goals and policies of municipalities attempting to guide land use in local jurisdictions. The plans include ""planning commission's recommendations for the development of the territory covered by the plan\, and may include\, among other things: (a) a land use element; (b) a transportation and circulation element; (c) an environmental element; (d) a public service and facilities element; (e) a rehabilit,ation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality considers appropriate"" (UCA 10-91-403 (3) (2012)). The plan may also include maps\, plats\, and charts.",,Public,0.20 cubic foot 1 microfilm reel
27356,Sterling (Utah),Ordinances and resolutions,1934-,Chronological,"These books contain the legislative action of city council to regulate\, require\, prohibit\, govern\, control\, or supervise any activity\, business\, conduct\, or condition authorized by UCA 10-3-701 to 715 (1997). An ordinance includes a number\, a title\, preamble\, an ordaining clause\, the body or subject of ordinance\, when applicable\, penalty of violation\, effective date\, signature of mayor or acting mayor\, and municipal seal.",Permanent. Retain until administrative need ends,Public,1 microfilm reel
27421,Duchesne County (Utah). County Clerk,Incorporation record book,1923-1941.,Chronological by date.,,,Public,0.50 cubic foot 1 microfilm reel
27609,Sevier County (Utah). County Clerk,Franchise Book,1899-1903.,,"This book documents franchises granted by the county commission. The commissioners ""must cause to be kept a franchise book containing all franchises granted by the board for that purpose\, the length of time and to whom granted\, the amount of bond and license tax required or other consideration to be paid"" (UCA 17-5-16-(4)(1990)).",,Public,1 microfilm reel
27575,Public Service Commission,Informal docket index,1917-1976.,Alphabetical by name of individual or company.,"These cards give the individual or company's name\, case number\, and a brief synopsis of the type of case heard before the Public Service Commission in the form of an Informal Docket (abbreviated sometimes to ""I.D."").",,Public,1.00 cubic foot
27605,Wayne County (Utah). County Recorder,plat maps,1888-,,"Cartographic records which contain the officially designated record copy of maps created by an agency. These records document unique cartographic information about the state of Utah. They may include maps\, charts\, aerial photographs\, globes\, models\, and raised relief maps these are a graphic representation of the earth?s surface drawn to scale.",Permanent. Retain until administrative need ends,Public,1 microfilm reel
27606,Murray (Utah),Environmental Assessment,1975.,,"Location Study by Coon\, King and Knowlton consulting engineers and land surveyors with Murray City Corp for Murray City. Location studied is 5300 to 5600 South",,Public,1 microfilm reel
27604,Uintah County (Utah). County Commission,Publications,1970-,,Documents created by the agency not part of a more specific series. Contain Uintah County Fair and Taramack,Permanent. Retain until administrative need ends,Public,1 microfilm reel
27621,Department of Community Affairs,Expenditure and approporation report,1975-1977.,Chronological.,This series contains the expenditure and appropriation reports for a specific time period.,,Public,1 microfilm reel
27607,Sandy (Utah),Environmental Assessment,1981.,,Environmental Assessment for I-15/10600 South Interchange in Sandy City done by Greiner Environmental and Salt Lake City Corp.,,Public,1 microfilm reel
28108,Hyde Park Cemetery Maintenance District (Utah),Burial plot records,ca. 1858-,"Generally reverse order by plot, block, and lot numbers along with some unordered records.","These books or files contain the exact location of all persons buried in the cemetery. They include plot\, lot\, grave location\, and lot ownership record.",Permanent. Retain until administrative need ends,Public,2 microfilm reels
28110,Smithfield (Utah),Cemetery burial-transit permits,1970-1993.,Chronological.,"This series contains permits allowing the transport and burial or disposal of a dead body. These permits were issued by the state where the individual died and state law required that the cemetery sexton receive such a permit prior to allowing ""burial or other disposition of a human body"". The sexton was directed to retain these permits. Most of the permits in this series were issued by the Utah State Division of Vital Statistics\, but some were issued by other states. The permits typically record such information as the name of the deceased\, sex\, race\, date and place of birth\, date and place of death\, place of residence\, method of disposal\, cemetery information\, funeral director information\, and date of burial.",,Public,1 microfilm reel
28106,Smithfield (Utah),Record of city and cemetery lot deeds,1872 - ca. 1943.,"Alphabetical by plat, thereunder numerical by block and lot.","This series contains a single book used to record mayor's deeds granted by the mayor to city and cemetery lots\, as well as other property. The earliest deeds for city lots date from 1872\, when Mayor Samuel Roskelley obtained a deed from the federal government to the land within Smithfield City and in turn began transferring lots to the individuals who occupied the property. This was part of a procedure set up under an act of Congress to allow people in the Utah Territory to gain legal title to their property. The earliest recorded deeds to cemetery lots date from 1884. The book also records a variety of deeds to property ""outside of the city proper"" and deeds to Smithfield City for roads. The end of the book contains a list of individuals buried in the Smithfield Cemetery\, including burial location\, date and place of birth\, death date\, and note of relationship. The latest burial listed dates from about 1903.",,Public,0.50 cubic foot 1 microfilm reel
28102,Smithfield (Utah),Death and burial record cards,1860-2010.,Alphabetical by surname.,"This series contains information about each burial in the cemetery\, recorded on pre-printed 5"" x 8"" cards. The cards provide space for noting a variety of information\, including the name and age of the deceased\, date and place of birth\, date of death\, cause of death\, attending physician\, names of parents and their place of birth\, name of spouse\, date of burial\, location and name of the owner of the burial lot\, lot purchase information\, burial costs\, and funeral director's name. Information for many burials was transcribed from earlier record books and the source of that information is often noted on the card. Some of those earlier sources have apparently been lost or destroyed\, so this series is the most complete record of burials up to 2010\, when the cemetery ceased creating these cards and transferred the information to computer data files.,These registers serve as a cross-reference to plat books. They are arranged numerically by interment number. They include interment number\, name of deceased\, permit number\, date interred\, certificate number\, date of death\, location of grave by plot\, lot\, tier\, name of undertaker\, owner of lot\, and pertinent information on removal (if applicable).",,Public,5 microfilm reels
28107,Smithfield (Utah),East Bench Water Works Company ledger,1902-1967.,Roughly chronological.,"This series contains a single ledger book of the East Bench Water Works Company. This ledger was used by the company to track financial matters\, including accounts of various stockholders\, lists of stockholders and the value of their interest in the company\, assessments made\, and company receipts and expenditures. The company incorporated in 1902 and the book contains financial records through 1968. A newspaper clipping\, dated 3 December 1967\, tucked in the ledger gives notice that stockholders must present their stock certificates to receive a share in the proceeds of the sale of the company. The East Bench Water Works Company operated in Smithfield\, but the records reveal no direct connection between the company and the City of Smithfield. Nevertheless\, the records came into the City's possession and have been maintained by them.",,Public,0.50 cubic foot 1 microfilm reel
28109,Smithfield (Utah),Death and burial record sheets,1982-,Chronological.,"This series contains information about burials in the cemetery\, hand-written on pre-printed forms and filed in binders. The forms provide space for noting a variety of information\, including the name and age of the deceased\, date and place of birth\, date and place of death\, cause of death\, attending physician\, names of parents and their place of birth\, name of spouse\, date of funeral\, funeral director's name\, location and name of the owner of the burial lot\, burial costs\, and vault type. It appears that these records are used in collecting information that is then copied in more final form in other cemetery records. In many cases\, a copy of an obituary is attached to the form and occasionally other documentation\, such as mortuary forms or transit permits are included.",Permanent. Retain until administrative need ends,Public,5 microfilm reels
28105,Smithfield (Utah),Cemetery deed and payment ledgers,1924-,Alphabetical by owner name.,"This series is used to track ownership of cemetery lots and payments for care of those lots. The information is recorded on pre-printed forms bound in post binders. The forms include the name and address of the lot owner\, the date of contract and amount paid\, description of the lot purchased\, and a record of yearly or perpetual care payments made.",Permanent. Retain until administrative need ends,Public,3 microfilm reels
28101,Smithfield (Utah),Cemetery interment register,1864-1959.,Roughly chronological by burial date.,"These registers serve as a cross-reference to plat books. They are arranged numerically by interment number. They include interment number\, name of deceased\, permit number\, date interred\, certificate number\, date of death\, location of grave by plot\, lot\, tier\, name of undertaker\, owner of lot\, and pertinent information on removal (if applicable).",,Public,0.50 cubic foot 1 microfilm reel
28103,Smithfield (Utah),Cemetery lot cards,1860-,"Alphabetical by plat, thereunder numerical by lot.","These books or files contain the exact location of all persons buried in the cemetery. They include plot\, lot\, grave location\, and lot ownership record.",Permanent. Retain until administrative need ends,Public,3 microfilm reels
28224,Department of Transportation. Division of Right of Way,Railroad maps,1900-1960.,Numerical by map number,"Cartographic records which contain the officially designated record copy of maps created by an agency. These records document unique cartographic information about the state of Utah. They may include maps\, charts\, aerial photographs\, globes\, models\, and raised relief maps these are a graphic representation of the earth's surface drawn to scale.,Cartographic records which contain the officially designated record copy of maps created by an agency. These records document unique cartographic information about the state of Utah. They may include maps\, charts\, aerial photographs\, globes\, models\, and raised relief maps these are a graphic representation of the earth?s surface drawn to scale.",Permanent. Retain until administrative need ends or for 0,Public,13.00 cubic feet
28230,Cedar City (Utah),Cemetery lot owners index file,1950-1988.,Alphabetical by owner name.,"These books or files contain the exact location of all persons buried in the cemetery. They include plot\, lot\, grave location\, and lot ownership record.",,Public,1 microfilm reel
28225,Salt Lake City (Utah). City Recorder,Land records,1848-1866.,Chronological by date.,"These are copies of all official records recorded with the county recorder including deeds\, mortgages\, mining records\, military discharges\, etc. Upon payment of fees for the same\, the recorder must record in the ""Official record' book all papers\, documents\, records\, and other writings required or permitted by law to be recorded. In some counties all recorded instruments are compiled together as part of the ""Official records""\, while others compile each type of instrument separately (See Deed records\, Mortgage records\, Mining records\, Water records\, etc.)",,Public,0.20 cubic foot
28227,Tremonton (Utah),Cemetery plot ownership transfer records,1954-1993.,None,This series contains correspondence and other documentation of the transfer of lease or burial rights to cemetery plots.,,Public,1 microfilm reel
28228,Cedar City (Utah),Cemetery burial records,ca. 1870-1991.,Alphabetical by surname of the deceased.,"These registers serve as a cross-reference to plat books. They are arranged numerically by interment number. They include interment number\, name of deceased\, permit number\, date interred\, certificate number\, date of death\, location of grave by plot\, lot\, tier\, name of undertaker\, owner of lot\, and pertinent information on removal (if applicable).",,Public,4 microfilm reels
28229,Cedar City (Utah),Cemetery burial card file,1858-1992.,Alphabetical by name of the deceased.,"These books or card files are arranged alphabetically by names of owners or deceased persons interred in the cemetery. They are used for reference purposes. The records include name\, interment number\, deed number\, date interred\, location of grave by plot\, lot\, block\, tier\, grave number\, and date of latest update.",,Public,3 microfilm reels
28220,Tremonton (Utah),Cemetery burial information sheets,1985-1993.,Chronological by burial date.,"These registers serve as a cross-reference to plat books. They are arranged numerically by interment number. They include interment number\, name of deceased\, permit number\, date interred\, certificate number\, date of death\, location of grave by plot\, lot\, tier\, name of undertaker\, owner of lot\, and pertinent information on removal (if applicable).",,Public,1 microfilm reel
28226,Tremonton (Utah),Cemetery certificates of burial right,1987-1999.,Roughly chronological by certificate date and numerical by certificate number,"This series contains the cemetery copy of certificates of burial rights. The certificates document the purchase of burials rights for specific plots in the cemetery. They include such information as the name of the purchaser\, the date of purchase\, the plot location\, the purchase price\, and the signatures of the city recorder and the mayor. The records also include some references to transfer of burial rights to new owners.",,Public,1 microfilm reel
28730,Salt Lake City School District (Utah),Hamilton School administrative records,1900-1902.,None.,This series contains a single school register book used in 1900-1901 and then re-purposed to record information about textbooks and other school business.,,Public,0.50 cubic foot 1 microfilm reel
28750,Riverside District Registrar (Utah),Death registers,1906-1934.,Chronological by filing date.,"This series contains the local registrar's copy of death certificates along with burial-removal permits for the Kanosh Precinct. In 1905 the State Legislature adopted a law providing for the registration of deaths in the state under the direction of the State Board of Health. In accordance with this law\, the state was divided into precincts with precinct registrars appointed by county commissions. Any person acting as undertaker for a deceased individual was to submit a certificate of death to the local registrar. The registrar would then issue a permit for burial or removal of the body from the precinct. Sextons within each precinct were to endorse the permit\, verifying burial of the remains\, and submit the endorsed permit to the local registrar. The registrar was to make a copy of each death certificate ""to be filed and permanently preserved in his office as the local record"" and to submit the originals to the State Registrar once a month (""Laws of Utah\, 1905\,"" chapter 120). The,registrar's copies were recorded on forms identical to the originals and\, like the originals\, included such information as the place of death\, name of deceased\, sex\, color\, marital status\, date and place of birth\, father's name and birthplace\, mother's maiden name and birthplace\, signature and address of informant\, occupation\, date and cause of death\, place and date of removal\, and signatures of the registrar and the undertaker. In addition to copies of death certificates for individuals who died in Kanosh precinct this series contains copies of death certificate for persons who died outside the precinct\, but were buried in the precinct. Some of these certificates were later marked as void\, but many were not. Some burial permits were filed with the death certificate and some were kept separately or became separated at some time. The permits document burials in both the Indian Cemetery and the Kanosh Cemetery. Later permits were called Burial-Transit permits.",,Public,0.20 cubic foot
28736,Cedar Hills (Utah),Articles of Incorporation files,1977-,Reverse chronological by date of document.,"These files document the annexation of property into municipal boundaries. They usually contain correspondence\, citizens' petitions\, maps\, and the official annexation action approved by City Council (UCA 10-2-401 to 422 (1997)).",Retain permanently,Public,
28723,Salt Lake City School District (Utah),Liberty School student registers,1922-1923; 1928-1929; 1932-1933.,"Chronological by school year, thereunder numerical by grade.","Minors between age 6 and 18 are legally required to attend school. These are records of student attendance\, absence and tardiness. These records document student performance and educational history. They include test scores\, grades\, and any other progress or performance measures.",Permanent. Retain until administrative need ends,Private,0.55 cubic foot 1 microfilm reel
28753,Lynndyl (Utah),Resolutions,1979-2007.,Chronological by adoption date.,"These are formal statements of a decision\, or expression of opinion put before or adopted by the city council. They may perform the same function as an ordinance. Resolutions may include the following: establishing water and sewer rates\, charges for garbage collection and fees charged for municipal services\, establishing policies and guidelines\, and regulating the use and operation of municipal property (Utah Code 10-3-717 (1997)).",,Public,0.20 cubic foot
28732,Holden (Utah),Financial ledgers,1966-1981.,Chronological.,These are summaries showing the amount of receipts and disbursements of each department of the municipality. They may also include documentation from subsidiary ledgers to general ledger and accounting adjustments in the form of general entries.,,Public,
28720,Lynndyl (Utah),Planning and zoning records,1920; 1988-,Chronological.,"hese are comprehensive plans for municipal development adopted by the city commission. ""Each municipality shall prepare and adopt a comprehensive\, long-range general plan for present and future needs of the municipality; and growth and development of all or any part of the land within the municipality"" (UCA 10-9a-401(1) (2005)). ""The planning commission shall make and recommend to the [city commission] a proposed general plan for the area within the municipality"" (UCA 10-9a-403(1)(b) (2012)). The plans serve as a guide for decision-making on rezoning and other planning proposals and as the goals and policies of municipalities attempting to guide land use in local jurisdictions. The plans include ""planning commission's recommendations for the development of the territory covered by the plan\, and may include\, among other things: (a) a land use element; (b) a transportation and circulation element; (c) an environmental element; (d) a public service and facilities element; (e) a,rehabilitation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality considers appropriate"" (UCA 10-91-403 (3) (2012)). The plan may also include maps\, plats\, and charts.",Permanent. Retain until administrative need ends,Public,0.20 cubic foot
28749,Riverside District Registrar (Utah),Birth Registers,1905-1923.,Chronological by filing date.,"This series contains the local registrar's copy of birth certificates for the Kanosh Precinct. In 1905 the State Legislature adopted a law providing for the registration of births and deaths in the state under the direction of the State Board of Health. In accordance with this law\, the state was divided into precincts with precinct registrars appointed by county commissions. Local registrars were required to see that complete and accurate birth certificates were submitted for all births in the precinct. The registrar was to make a copy of each certificate ""to be filed and permanently preserved in his office as the local record"" and to submit the originals to the State Registrar once a month (""Laws of Utah\, 1905\,"" chapter 120). The registrar's copies were recorded on forms identical to the originals and\, like the originals\, included such information as the place of birth\, full name of child\, sex\, whether a twin\, triplet\, or multiple birth\, whether legitimate or illegitimate\, full name,of father\, father's residence\, father's color or race\, father's birthplace\, father's age at last birthday\, father's occupation\, mother's maiden name\, mother's residence\, mother's color or race\, mother's birthplace\, mother's age at last birthday\, mother's occupation\, number of child of this mother and number of children of this mother now living\, certificate of attending physician or midwife\, date of filing with the local registrar\, and registrar's signature.",,Exempt,0.20 cubic foot
28722,Lynndyl (Utah),Contracts and agreements,1946-,Chronological.,"This series contains miscellaneous contracts and legal agreements relating to operation of town services in Lynndyl. These include agreements granting power companies a franchise to provide electricity for the town\, an agreement with Millard County to use the county landfill\, and a deed transferring property from the LDS Church to the Town. In addition to the agreements\, the records also include some other related documents.",Permanent. Retain until administrative need ends,Public,0.20 cubic foot
28930,Carbon County (Utah). Justice of the Peace. Price Precinct,Justice's dockets,1898-1905,"By criminal and civil cases, thereunder chronological by complaint filing date.",This series contains a record of civil and criminal cases heard by the Justice of the Peace.,,Public,0.50 cubic foot
28904,Richfield (Utah),Revised Ordinances,1898-,"Chronological by publication date, thereunder by chapter and section.",These books contain the published version of city ordinances.,,Public,
29087,Labor Commission,Gifts given to the Commissioner,2014.,None.,These gifts are objects that have special historical significance because of their historic or evidentiary value and their association with the function and activity of a governmental entity. Governmental entities work with the Division of Archives to ensure that these historical objects are properly documented and preserved. (Utah Code 63A-12-103(10)(2016),Permanent. Retain until separation,Public,0.30 cubic foot
29114,Ogden (Utah). City Recorder,Publications,1983-,Chronological,These are publications issued by the City Recorder or as maintained by that office from other departments for Ogden City.,,Public,0.20 cubic foot
29150,"Joint City & County Building Committee (Salt Lake City, Utah)",Original contract bids,1891.,Numerically.,These records document the original bidding process for the new Joint City and County Building.,Permanent. Retain until administrative need ends,Public,0.20 cubic foot
29781,Provo (Utah). Parks & Recreation Department,Administrative records,1930-2018,Alphabetical by subject.,"These records are associated with the Provo City Parks & Recreation Department. They document land purchases\, construction\, and improvements to Provo City recreational facilities\, including the recreation center\, parks\, golf courses\, and the Covey Center for the Arts and may include records of the Land and Water Conservation Fund.",Permanent. Retain for 1 year(s),Public,3.15 cubic feet
29764,Heber City (Utah),Public utilities payment records,1942-1955,Chronological by service date.,"This series contains ledgers used to track municipal water and sewer utility bills and payments. The ledgers contain such information as customer names\, debits\, credits\, notes indicating status of service\, and any outstanding balances.",,Public,0.20 cubic foot
29760,Heber City (Utah),Municipal code,1948-2016,Chronological by publication date.,"Ordinances document formal rulings of local legislative bodies\, and include original ordinances and resolutions\, codified ordinances\, and indexes.",Retain permanently,Public,1.60 cubic feet
29762,Heber City (Utah),Proof of publication of ordinances,1920-1951.,Reverse chronological by date of publication.,,,Public,0.20 cubic foot
30017,Taylorsville (Utah),Resolutions,1995-,Numerical by resolution number.,"These records document resolutions passed by the Taylorsville City Council. Resolutions serve as a written record of the intent\, will\, opinion\, or policy of a majority of the city council. Resolutions can be used to document the will of the council regarding a certain topic\, and typically contain detail of and reasoning behind city council decisions that do not rise to the level of being a city ordinance.",Retain permanently,Public,3.00 cubic feet
30028,Beaver County (Utah). County Recorder,Tax sale records,1896-,"Chronological by calendar year, thereunder numerical by property number.","These are the recorded tax deeds issued by the county auditor conveying property to purchaser of real property sold for delinquent taxes (UCA 59-2-1351.1(9)(c)_(1995)) and records for property not sold (UCA 59-2-1351.3(1)_(1995)). The tax sale record ""shall become a part of the official records of the recorder and is considered to have been recorded by the recorder"" (UCA_59-2-1351.3_(1995)).",,Public,19.00 cubic feet
29986,Daggett County (Utah),Newsletters,2003-,Chronological by publication date.,"Any record of enduring value\, regardless of format or platform\, that is disseminated by a governmental entity for public distribution. These may include website content\, printed publications\, newsletters\, social media posts\, and similar records. See Utah Code Section 9-7-101(7)(2017) and 9-7-208(4)(2006).",,Public,0.35 cubic foot
30013,Spring City (Utah),City plat map,1888,None,"Cartographic records which contain the officially designated record copy of maps created by an agency. These records document unique cartographic information about the state of Utah. They may include maps\, charts\, geospatial data sets \, aerial photographs\, globes\, models\, and raised relief maps. These are a graphic representation of the earth's surface drawn to scale.",,Public,0.05 cubic foot
29998,Spring City (Utah),Cemetery maps,1891-1957,None.,"This series contains various maps used to document the location of plots and burials in the Spring City cemetery. The oldest date to 1891 and are ink-on-linen drawings. More recent maps are black or blue line copies on paper and ink. The most recent dated copy is from 1957\, but two undated copies include hand-written notations in addition to the printed data from the 1957 map and so are presumably newer.",,Public,0.05 cubic foot
29997,Spring City (Utah),Administrative records,1917-2000.,None.,"This series contains miscellaneous administrative papers kept by Riverton City. Records including correspondence and paperwork related to Y2K\, a record of payments made to those working on WPA projects\, some checks\, a copy of the Inventory of the County Archives of Utah: Sanpete County No. 20 compiled by the Utah Historical Records Survey Work Projects Administration project\, a list of people who contributed to various war activities and funding drives during World War I\, and some notes.",,Public,0.55 cubic foot
30146,Public Service Commission,Governor portraits,1970-2020.,Chronological by date of governor's administration.,,Permanent. Retain until administrative need ends,,37.40 cubic feet
30385,Enoch (Utah),Zoning and land use applications,1990-2000,None.,"This series contains applications related to zoning and land use that were submitted to the Planning Commission for consideration. The Commission reviewed the applications and then discussed and approved or denied the proposals at each meeting. The majority of these records are conditional use permit applications requesting property be grandfathered into new regulations related to multi-family dwellings\, and zone change permits. Applications typically include the name of the applicant as well as the date and a summary of the request. Some applications also contain supplemental material\, including plat maps or engineering reports.",,Public,0.35 cubic foot
30389,Castle Dale (Utah),Administrative records,1909-1978.,None.,"This series contains various administrative records held by Castle Dale documenting an assortment of activities carried out by the city. Included are several folders of class lecture notes\, exams\, and assignments from a correspondence course taken by two of the city's teachers\, Lyman Larsen and Myrtle Call Larsen. The correspondence course was directed by the University of Utah Extension Program and covered topics such as sociology\, health\, and pedagogy. Also included are: a statement of warrants for a county tax assessment; a collection of financial records related to jury duty payments; a telegram authorizing the mayor to approve a construction contract; a copy of council minutes discussing water bonds and city improvements; a water system blueprint and a design document for system improvements; a newspaper article about city bonds; a phone bill; a letter asking the county for support in throwing a celebration for drafted World War I GIs; papers documenting taxes owed by businesses;,invoices and purchase orders; city power bills; a brand book published by the state; a work log documenting water plan maintenance; correspondence offering services related to bonds; and a feasibility study on water bond use.",,Public,0.35 cubic foot
30339,Clarkston (Utah),Administrative records,1933-1983.,None.,"This series contains administrative records kept by the town of Clarkston. These are mostly miscellaneous records that were collected and saved individually over time and include records such as a list of veterans compiled for a Town Hall memorial project\, some job applications from 1949\, a handful of lease agreements from the 1950s\, some photos and negatives of the town cemetery and surrounding area\, quarantine placards used by the health department\, correspondence\, some petitions to enlarge corporate limits\, an employment contract\, some warranty deeds and easements \, and a couple of oaths of office. Also included is assorted records related to the Utah State Road Commission including correspondence\, reports\, and receipts. The majority of the records are dated and except for a few handwritten notes and lists\, are identifiable with regards to their purpose as created and used by the town.",,Public,0.35 cubic foot
30399,Spanish Fork (Utah). City Council.,Codified ordinances,1893-,Chronological by date of publication,"These ordinances are rules\, laws or statutes adopted by a local legislative body. Records include codified ordinances and indexes.",,Public,1.40 cubic feet
30392,Centerville (Utah),Financial records,1915-1978.,None.,"This series contains financial records kept by the city documenting transactions\, spending\, and disbursements. Several of the ledgers and notebooks are related to water accounts\, while others track cash spending. Each ledger typically includes such information as the date and amount of a given transaction\, the city fund or department associated with that transaction\, and sometimes the purpose of the transaction. Generally\, the ledgers are organized chronologically by date of transaction\, though some have been further subdivided by account name or type of transaction.",,Public,2.25 cubic feet
30390,Centerville (Utah),Cemetery records,1898-,None.,"This series contains records kept by the sexton and by the city documenting the business of the cemetery. Included are a record of burials\, a register of deaths\, a ledger of cemetery board meeting minutes\, and a financial ledger. The record of burials contains such information as the name\, age\, date of death\, cause of death\, cemetery plot\, sex\, marital status\, physical description\, ethnicity\, occupation\, last known residence\, place of birth\, and place of death of the deceased. The register of deaths contains similar information except does not typically note the cemetery plot. The record of board minutes is sparse and only contains minutes from early meetings\, including the governing rules of the board and a handful of bookkeeping notes. The ledger tracks payments toward the cemetery's general fund and other cemetery finances by owners of plots.",,Public,0.35 cubic foot
81463,Office of Vital Records and Statistics,Vital statistics summary,1975-2000.,Chronological,"This series includes reports compiled by the Bureau of Vital Records. The reports include statistical and analytical information related to rates of birth\, death\, abortion\, marriage\, divorce and population in the state of Utah and its respective counties.",,Public,0.20 cubic foot 1 microfilm reel
81445,Office of Vital Records and Statistics,Delayed certificates of birth,1905-,Numerical by delayed file number,"These records support the agency's function to document\, preserve\, and certify the facts of births for residents of the state. These records document the filing of a birth either by an individual or by a court of competent jurisdiction one or more years after the event; and serve as the official birth record. They are valid for all purposes where a certificate is required by the state or federal government (Laws of Utah\, 1905\, chapter 120). They are also used to prepare an annual compilation\, analysis\, and publication of statistics (Utah Code 26-2-3 (2013)). Records contain details of an individual's birth and parentage. This series includes an index.,These records document ""birth\, death\, fetal death\, marriage\, divorce\, dissolution of marriage\, or annulment."" (Utah Code 26-2-2(20)(2014)) Documents may include registered certification or reports\, applications\, official registers and other similar records.",Permanent. Retain until administrative need ends,Exempt,17.35 cubic feet
81508,Department of Environmental Quality. Division of Water Quality,Industrial wastewater systems files,1935-,Alphabetical by name,"This is the record of the review and approval of plans\, specifications\, and other data relating to disposal systems and the issuance of construction permits for the installation or modification of treatment works. This file deals with privately owned wastewater systems. It includes plan reviews\, activity reports\, water chemical analysis reports\, notice of approval\, construction permits\, and correspondence. Information includes the name of the system\, the type of industry or activity\, a description of the septic system and water supply\, and a record of the bureau's activity in approving the system.",Permanent. Retain until administrative need ends,Public,2 microfilm reels
81444,Office of Vital Records and Statistics,Native American birth certificates,1916-1952.,Chronological by birth date.,"These records support the agency's function to document\, preserve\, and certify the facts of birth for residents of the state. These certificates serve as the official legal record of all Native American live births on or near a reservation in the state and as such are valid for all purposes where a certificate is required by state or federal government (""Laws of Utah\,"" 1905\, chapter 120). They are also used to prepare an annual compilation\, analysis\, and publication of statistics (Utah Code 26-2-3 (2013)). Records contain details of an individual's birth and parentage. Index is included.",Permanent. Retain for 100 year(s),Exempt,0.70 cubic foot
81494,Department of Environmental Quality. Division of Water Quality,Water quality management plans,1973-,Alphabetical by title,"These are state or area-wide wastewater management plans and water quality planning grant designations developed and updated under the federal Clean Water Act. These plans are used to direct implementation of water quality controls. They include total maximum daily loads\, effluent limitations\, identification of anticipated municipal and industrial waste treatment works\, nonpoint source management and control\, implementation measures\, identification of programs for control of dredge or fill material\, basin plans\, and identification of programs for control of ground-water pollution. The records also include grant files and correspondence between EPA and local agencies.",Permanent. Retain until administrative need ends,Public,1.00 cubic foot
83793,Daggett County (Utah). County Commission,Minutes,1918-,Chronological by date of meeting.,"These minute books record the actions of the county commission\, the governing body of the county. The commission was authorized to manage all county business and property. This includes budgeting\, equipment purchasing\, and auditing; use of county lands; districting for schools\, roads\, voting\, drainage\, etc.; taxing\, specifically acting as an ex-officio board of equalization; business licensing; arranging for the construction of roads\, public buildings\, etc.; contracting for services; supervising the conduct and payment of all county personnel; providing for basic health care\, public safety\, and care of the indigent; canvassing election returns and appointing certain officials; and incorporating municipalities. All these activities,are noted in the minutes. The day's entries are prefaced by the date\, names of those present\, and where and when they met.",Retain permanently,Public,2 microfilm reels
83779,Cache County (Utah). Executive Council,Minutes,1857-,Chronological by meeting date,"Minute books of the governing body of the county\, includes budgeting\, equipment purchasing\, and auditing; use of county lands; districting for schools\, roads\, voting\, drainage\, etc.; taxing\, specifically acting as an ex-officio board of equalization; business licensing; arranging for the construction of roads. public buildings\, etc.; contracting for services; supervising the conduct and payment of all county personnel; providing for basic health care\, public safety\, and care of the indigent; convassing election returns and appointing certain officials; and incorporating municipalities. Entries are prefaced by date\, names of those present\, and where and when they met.",Retain permanently,Public,5 microfilm reels
83797,Daggett County (Utah). County Recorder,Mining records,1919-1984.,Chronological by date filed,"Mining records\, which constitute a legal record\, are kept by the county recorder for the purpose of monitoring and registering mining claims and operations. Mining records contain notices of location which provide the name of the claim\, locators\, location\, legal description and the mining district; proofs of labor which record the work performed at each mine annually; and deeds which record information affecting the title to the mining property.",,Public,3 microfilm reels
83945,Department of Human Services. Office of Comprehensive Health Planning,County health profiles,1969.,Alphabetical by county.,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",,Public,2.00 cubic feet
83930,Department of Community Affairs,Annual reports,1972-1976.,Chronological.,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",,Public,1 microfilm reel
84195,Sevier County (Utah). County Clerk,Incorporation case files,1873-1961.,"Arranged by case file number, thereunder by date filed","Incorporation Case Files contain at a minimum the original articles of incorporation and any subsequent amendments to corporations. Some files also contain notices to pay licensing fees and taxes\, oaths of office for corporate officers\, annual reports\, correspondence\, or other miscellaneous documents. Case files are created during the length of a corporation's duration. The case file is generated when companies incorporate within Sevier County and serve as evidence of""due incorporation of the corporation [UCA 16-2]."",Articles of incorporation constitute a contract between the state and corporation\, between corporation and stockholders\, and between the stockholders and state. The articles of incorporation record the following: names of the incorporators and their places of residence\, the length of the corporation's duration\, the pursuit of business agreed upon\, amount of stock each shareholder receives\, description of stock classes\, number of kind of corporate officers\, and the number of directors necessary to transact corporate business. The series ended in 1961 when the Division of Corporations was created.",,Public,34 microfilm reels
84219,Washington County (Utah). County Recorder,Deeds,1869-1875.,Chronological.,"In 1852 the Utah territorial legislature established regulations for the transfer and possession of real estate. They determined that a deed must be officially recorded for every sale or transfer of property\, and that no transaction would be valid unless so recorded. Deeds were to be based on officially recognized surveys (Laws of Utah\, 1852. ""An Act Regulating Transfers of Possession of Land and Real Estate\,"" p. 66-67). Early deeds included names of buyer and seller and a legal description of the property. They specified a consideration for which the transfer was being made\, either an amount of money or good will\, and were signed by the grantors (sellers) and witnesses. In addition to transfers from one individual to another\, Deed Books D and G contain certificates from the General Land Office of the United States conveying land from the Federal Government to individuals who had purchased it according to requirements established by Congress.",,Public,1 microfilm reel
84183,Utah County (Utah). County Recorder,Military discharges,1924-1971.,Chronological by date recorded.,"Since 1923\, Utah Code has provided that upon presentation\, the county recorder shall record honorable discharges from the military\, naval\, or marine service of the United States \, and any honor relating to a person while in the military service of the United States. County recorders' copies are considered evidence with the same effect as the original (Utah Code\, 17-21-14\, 2000). Military discharge records include extensive personal information as well as military service and discharge information. Discharges were filed in the order they were brought in for recording without regard for actual date of discharge. World War I discharges are not only included in the first book\, but are peppered throughout the series.",,Public,19 microfilm reels
84197,Governor's Office of Planning and Budget,Budget recommendations reports,1923-,Chronological,Agency reports at the end of the fiscal year on the status of appropriation accounts and apportionment.,Permanent. Retain for 7 year(s),Public,4.00 cubic feet 9 microfilm reels
84209,Washington County (Utah). County Recorder,Agreements and leases,1923-1954.,Chronological in the order recorded.,"Agreements and leases were recorded by the county recorder when certain privileges were granted to one party while the other party retained property ownership or when two parties wanted to make an agreement between them official. Many kinds of leases and agreements are contained in these books\, however\, the majority of records involve mineral rights. In accordance with a 1920 Congressional act designed to promote the mining of coal\, phosphate\, oil\, oil shale\, or gas and sodium on the public domain\, (Statutes at Large\, Treaties\, and Proclamations\, of the United States of America\, vol. XLI\, part 1\, chap. 85) individuals or corporations could obtain prospecting permits on the public land which entitled them to extract coal or other mineral deposits. In addition to prospecting permits\, Washington County lease and agreement books contain numerous documents granting one individual the right to enter to procure oil\, gas\, or minerals while another individual retains ownership and the right to,use the land for agricultural purposes. Documents in these books define who is leasing from whom; describe the property being leased; define the covenant or agreement and its terms; identify encumbrances\, benefits\, royalties; and define both lessee and lessor privileges and responsibilities. Other issues which may be discussed include liens\, who will pay taxes\, and compensation in case of damages.",,Public,3 microfilm reels
84213,Washington County (Utah). County Recorder,Auditor's tax deeds,1936-1939.,"Chronological by year, thereunder by entry number.","Auditor's tax deeds\, which convey legal ownership of property from the county auditor to the county\, were one step in the process of foreclosure for delinquent taxes. These deeds recite the amount of tax due for which the property was sold\, the year in which it was assessed\, the day and year of sale\, the amount for which the real estate was sold\, and give a full description of the property (Revised Statutes of Utah\, 1933\, chapter 80\, section 10). According to Utah law\, the county is authorized to execute a lien against real estate if property taxes remain unpaid. When taxes become delinquent\, a certificate of sale facilitates a preliminary transfer of property from the owner to the county. The county holds the property\, but continues to assess taxes for four years. During this time it can be redeemed by anyone willing to pay the delinquent taxes plus interest and penalties. If the property remains unredeemed after four years\, the county can foreclose the lien by an action in district c,ourt. Foreclosed property is sold at auction in May of each year (Utah Code\, 1984-1985\, chapter 59\, articles 7-9).",,Public,2 microfilm reels
84843,Board of Education. Division of Curriculum and Instruction,Curriculum guides and teaching supplements,1933-1986.,Chronological.,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",,Public,8.00 cubic feet 1 microfilm reel
84796,Mount Pleasant (Utah),Cemetery records,1878-1980.,Chronological by date.,"These cemetery record volumes consist primarily of interment registers\, but also include occasional lists of plot owners\, and some limited financial/personnel records. Interment registers generally consist of the name of the deceased\, the date and place of birth\, date and place of death\, names of parents\, attending physician\, cause of death\, and the location of the grave\, but the contents of each volume do vary and all may not include all of the preceding information. Some registers may also include information on the construction of the vault\, the sexton's name\, and the occupation\, religion\, and marital status of the deceased. Not all information is given for all burials. The plot owner lists generally consist of the name of the purchaser\, the amount paid\, the date\, and a description of the lots purchased. The financial/personnel records consist primarily of a listing of the individuals employed by the cemetery\, the days they worked\, and the amount paid to them.,These registers serve as a cross-reference to plat books. They are arranged numerically by interment number. They include interment number\, name of deceased\, permit number\, date interred\, certificate number\, date of death\, location of grave by plot\, lot\, tier\, name of undertaker\, owner of lot\, and pertinent information on removal (if applicable).",,Public,3 microfilm reels
84798,Payson (Utah),Interment registers,1893-2008.,Chronological by burial date.,"These registers serve as a cross-reference to plat books. They are arranged numerically by interment number. They include interment number\, name of deceased\, permit number\, date interred\, certificate number\, date of death\, location of grave by plot\, lot\, tier\, name of undertaker\, owner of lot\, and pertinent information on removal (if applicable).",Permanent. Retain until administrative need ends,Public,6 microfilm reels
84797,Nephi (Utah). Sexton,Interment registers,1889-,Chronological by death date.,"This series contains a register of burials in both the City and Vine Bluff Cemeteries. The register is used to track the identity and location of burials in the cemeteries. Columns in the register books provide space for such information as the name of the deceased\, name of parents or other relatives\, date of birth\, place of birth\, cause of death\, date of death\, date of burial\, name of cemetery\, location of grave\, and name of physician. Not all columns are completed for all individuals.,These registers serve as a cross-reference to plat books. They are arranged numerically by interment number. They include interment number\, name of deceased\, permit number\, date interred\, certificate number\, date of death\, location of grave by plot\, lot\, tier\, name of undertaker\, owner of lot\, and pertinent information on removal (if applicable).",Permanent. Retain until administrative need ends,Public,2 microfilm reels
84794,Helper (Utah). Cemetery Superintendent,Cemetery plot records,1915-1970.,Numerical by section and block number.,"This series documents the location of burials in the Helper City Cemetery. The first set of documents are cards which consist of maps of each block\, with a card listing the burials in each block immediately following each map. The second set of cards includes the name of the deceased\, the location of the grave\, and occasionally the date of burial arranged in alphabetical order by the last name of the deceased. The final item is a full map of the cemetery detailing section and block locations.",,Public,1 microfilm reel
85113,District Court (First District),Declarations of intention record books,i 1880-1896.,Chronological.,"These volumes contain declarations of intention of individuals desiring to become U.S._citizens. The declarations have blanks for the insertion of the individual's name\, his former sovereign\, date\, and signatures of the individual and the court clerk witnessing the statement. These volumes may include those of individuals from any county in the district\, or from outside the district as individuals could file with any court of record until 1906. After statehood in 1896\, district courts began keeping records by individual county.",,Public,0.20 cubic foot 2 microfilm reels
26075,Supreme Court,Gary Gilmore scrapbooks,1976-1977.,Chronological by date of publication.,"This series comprises four separate scrapbooks that were compiled by an unidentified member of the Supreme Court administrative staff at the time Gary Gilmore's 1977 execution. These scrapbooks tell the Gilmore story beginning in November 1976 and cover the execution itself as well as public reaction to it through March 1977. Most of the pages in these books contain assorted newspaper clippings from the ""Salt Lake Tribune"" and ""Deseret News\,"" though Book 4 also contains published magazine articles that appeared in ""Newsweek\,"" ""Time\,"" and ""Playboy\,"" as well as a handful of correspondence received by the court from people voicing their support or disapproval on the capital punishment issue.",,Public,2.00 cubic feet 1 microfilm reel
26124,Salt Lake City School District (Utah),Photographs,ca. 1900-1930.,Chronological.,"Salt Lake City School District framed several historic photographs for display in district buildings. Those framed photographs transferred to Utah State Archives include: 1. Oquirrh School\, ca. 1900; 2. 1908 eighth grade graduating class\, Oquirrh School\, 1908; 3. Douglas School; 4. Roosevelt Junior High School student body\, 1927; 5. Architectural rendering of gymnasium for West High School.",,Public,0.25 cubic foot
26729,District Court (Second District),Certificate of naturalization record books,1878-1896.,Chronological by date.,"To become a citizen of the United States during this period\, an individual normally filed a ""declaration of intention to become a citizen"" at least two years prior to applying for citizenship. A naturalization hearing then took place at which time the candidate and witnesses either made oral statements or filed written petitions and affidavits attesting to the applicant's character\, worthiness to become a citizen\, and the validity of statements made to the court. If the judge found the applicant eligible to become a citizen\, an oath was administered and the individual renounced their allegiance to all foreign sovereignties. At this point a certificate of citizenship was issued documenting the fact. These volumes contain standardized certificates of citizenship.",,Public,1.00 cubic foot 1 microfilm reel
26682,United States. Department of the Interior,Census of the United States (1880). Agriculture. Utah,1880.,Alphabetical by county name.,"The tenth census of the United States was conducted in June 1880 by the Department of Interior Census Office. Five schedules were authorized by the 1880 census act. The Agricultural census statistics were obtained within each state or territory through the personal visitation of each farm by an authorized enumerator of population within a given county\, city or precinct. Information collected gauges the overall picture of agriculture in the Territory of Utah by county and includes: name of person who conducts the farm; number and size of farms and farm values; farm tenure; fence building and repair; hired labor; grass lands; number and type of livestock; cereal\, fiber\, and sugar production; orchards; vineyards; and forest products. .",,Public,0.50 cubic foot 1 microfilm reel
26728,District Court (Second District),Grand jury minute book,1893-1895.,Chronological by date.,"The primary role of the Grand Jury is to review evidence presented by the prosecutor and determine whether there is probable cause to return an indictment and as such the Jury does not hear all the evidence\, or conflicting evidence\, information of that nature is found in the case files. This minute book records the actions taken in cases turned over to the Grand Jury for indictment. Cases involve assault\, murder\, fraud\, larceny\, burglary\, unlawful cohabitation\, adultery\, polygamy\, etc. The minutes provide the defendant's name\, date\, charge\, testimonies presented\, and whether an indictment was returned. Included with the Jury minutes are records of names of officials and maintenance notes for the building\, jailhouse and records preservation.",,Public,0.50 cubic foot 1 microfilm reel
26727,District Court (Second District),Judgment docket,1889-1897.,Chronological by date.,"This series contains the Judgment Docket produced by the Second Territorial District Court in Beaver County. Dockets function as an agenda for the proceedings of the court\, written in abstract or brief form to act as a record of the action relative to each case. The docket generally contains the following information: plaintiff\, defendant\, nature of the case\, case number\, date and nature of each action\, any applicable fees for the action\, and dates of appeal and judgment of appellate court.",,Public,0.50 cubic foot 1 microfilm reel
27192,Ogden (Utah). City Recorder,Death returns and certificates,1900-1957.,Chronological by reporting date or roughly by death date.,"Ogden City began keeping a record called ?Return of a Death? in January 1900. These record books include a full page for each decedent which contains the following information: decedent?s name\, color\, sex\, conjugal condition\, date of death\, date of birth\, age\, occupation\, birth place\, name and birthplace of parents\, cause of death\, place of death\, last residence\, length of time at last residence\, and place of interment. This record not only includes persons who died in Ogden City\, but also persons who died elsewhere but were transported to Ogden for burial. After the state began keeping death certificates the Ogden office substituted copies of death certificates in place of death returns in their record books. Ogden City death certificates are not exact copies of death certificates issued by Vital Records\, but they contain the same information.",,Public,11.30 cubic feet
27191,Ogden (Utah). City Recorder,Death registers,1890-1899.,Chronological and alphabetical,"Ogden City kept death registers to record information about deaths that occurred in Ogden. Information in the registers includes decedent's name\, residence\, when and where born\, age\, color (black or white)\, death date\, cause of death\, name of attending physician\, and remarks.,These death certificates document all deaths occurring in the State of Utah as required by UCA 26-2-13 (2009). In 1905\, a state registry system of vital statistics was established at the State Health Department with local registrars. All certificates created before 1905 are only maintained at the local health department and prior to 1978 some local registrars may not have reported all deaths. Since 1978\, all originals are maintained at the State and copies at the local level. The information recorded includes the deceased's name\, gender\, date of birth\, race\, age\, county of death\, address\, birth place\, citizenship\, marital status\, name of spouse\, social security number\, occupation\, and parents' names; cause of death; if an autopsy was taken; if accident\, suicide\, or homicide caused death; place and time of death; disposition of the body; name and address of mortuary or crematory; and signature of person certifying death.",,Public,1.00 cubic foot 2 microfilm reels
27474,District Court (Second District),Bar dockets,1888-1893.,Numerical by file number.,"These court dockets primarily include criminal matters\, but also a few civil matters. Information is listed by court term and includes file number\, and names of litigants and attorneys. Most cases involve the United States of America vs. a litigant and most attorneys are listed as the U.S. attorney\, usually unnamed. Cases are divided into categories: Civil causes\, Territorial criminal causes\, and U.S. criminal causes. In addition to the docket\, the final book also contains notes about court that have been written in pencil and then crossed out.",,Public,1.50 cubic feet 3 microfilm reels
27533,Office of Education. Division of Staff Development,Publications,1948-1981.,,"These are pamphlets\, leaflets\, studies\, proposals and similar material printed by or for the school district or any of its departments\, programs or schools\, and made available to the public\, or the last manuscript report if not published.",,Public,1 microfilm reel
27534,,Brighton RUNES (publication),1982-1984.,,"Issues of RUNES\, the Literary/Art magazine published at Brighton High School\, make up this series. Holdings: Volume 12 (May 1981)\, Volume 13 (May 1982)\, and Volume 14 (May 1983).",,Public,1 microfilm reel
27484,State Olympic Coordinator,Reports,1998-2002.,Chronological by date.,"Documents created by the agency\, including pamphlets\, reports\, leaflets\, file manuals\, annual reports\, other published or processed documents\, and the last manuscript report\, if not published\, relating to management projects.",,Public,0.20 cubic foot
27473,District Court (Second District),Execution book,1893-1897.,Chronological by date.,"This execution book includes copies of records that document the execution of judgments made by Second District Court\, Utah Territory. The documents generally identify a civil case heard by the court and explain the judgment issued. Thereafter\, the clerk of the court issued an order to either the U.S. marshal or county sheriff to execute the judgment by collecting payment\, which generally involved selling the real estate or personal belongings of the losing litigant. A copy of the sheriff?s return validates actions taken to satisfy judgment. The 39 handwritten pages of this book document eleven cases heard by the district court between 1893 and 1897.",,Public,0.50 cubic foot 1 microfilm reel
27478,Coordinating Council of Higher Education,Biennial reports,1959-1969.,Chronological.,"Documents created by the agency\, including pamphlets\, reports\, leaflets\, file manuals\, annual reports\, other published or processed documents\, and the last manuscript report\, if not published\, relating to management projects.",,Public,
27644,Provo City School District (Utah). Timpanogos Elementary School.,Registers,1892-1936.,"Chronological by school year, thereunder numerical by grade.","This series contains official student registers from the Timpanogos School. All the registers are in a standardized booklet format\, presumably published by the Territorial and later the State Office of Public Instruction. The earliest registers date from the 1892-1893 school year\, which is the year the school opened. The registers typically record such information as student names\, ages\, parent names\, place of residence\, daily attendance\, and some scholastic evaluations. The earlier registers also note whether students can read and write and whether their parents are Mormon or not. The registers are generally arranged by school year\, teacher\, and grade. Some registers also include lists of visitors\, school-year schedules\, and various school statistics. All the records in this series date from the time period when the Timpanogos School was housed in its original building located on the northwest corner of 5th West and 4th North\, prior to the construction of a new school building just to,the north in 1939.",,Exempt,3.35 cubic feet
27643,Salt Lake County Health Services (Utah),Consolidation of Public Health Records,1969.,Chronological.,"These records include certification of health services\, list of committee members\, mandates\, agenda\, and task assignments for 1969.,Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",,Public,1 microfilm reel
27640,Salt Lake City (Utah). City Attorney,Annual Report,1977.,,"Annual Report of the Salt lake County Attorney\, comprehensive annual report of the County Attorney's Office broken down by number\, offense\, conviction\, and resulting fines and penalties.",,Public,1 microfilm reel
27638,Provo (Utah). Finance Department,Provo Treasurer quarter report,1892.,,"Financial report\, quarter report 1892. Provo treasurer.",,Public,1 microfilm reel
27626,Governor's Advisory Council on Community Affairs,Communicator,1975-1980.,,Publication printed monthly.,,Public,1 microfilm reel
27639,Provo (Utah). Community Development Department,capital improvement,1967-1976.,,"Utah County Improvements program for the years 1967\, 1975 and 1976. The 1967 records include the economic base study for Utah County and the Planning and Goals Policies. The 1975 and 1976 are focused on the capital improvements programs for the city of Provo and projected projects.",,Public,1 microfilm reel
28125,Logan (Utah). Parks and Recreation,Cemetery burial-transit permits,1974-,Chronological by burial date.,"This series contains permits allowing the transport and burial or disposal of a dead body. These permits were issued by the state where the individual died and state law required that the cemetery sexton receive such a permit prior to allowing ""burial or other disposition of a human body"". The sexton was directed to retain these permits. Most of the permits in this series were issued by the Utah State Division of Vital Statistics\, but some were issued by other states. The permits typically record such information as the name of the deceased\, sex\, race\, date and place of birth\, date and place of death\, place of residence\, method of disposal\, cemetery information\, funeral director information\, and date of burial.",Permanent. Retain until administrative need ends,Public,3 microfilm reels
28124,Trenton (Utah),Cemetery lot records,1899-,"Numerical by block, there under by lot number.","Records created to keep track of ownership and who is buried in each plot. Information includes a map of the cemetery laying out who bought the property\, a detailed list of who is buried in each plot\, and spread sheet listing who the owners are and who is buried in each plot. The detailed list is first broken down into one of four blocks within the cemetery . Under each block is a list of plots laid out in numerical order. The person who bought the plot is listed under each number along with the information of who is buried there. Each plot has eight burial spaces. The detailed list includes the date of birth\, date of death\, familial relation (i.e. mother and father)\, some contain obituary notices or pictures\, deeding over property to someone\, notes if payment is still owed\, and letters to the cemetery pertaining to the plots. The spread sheet is organized by block\, plot number and then lists the name of the person buried there\, when they were born and when they died. Also included in,this file are some obituaries of those buried in the cemetery and the programs from the funeral.",Permanent. Retain until administrative need ends,Public,1 microfilm reel
28111,Millville-Nibley Cemetery Maintenance District (Utah),Lot records,1878-,Numerical by block and lot numbers.,"These books or files contain the exact location of all persons buried in the cemetery. They include plot\, lot\, grave location\, and lot ownership record.",Permanent. Retain until administrative need ends,Public,1 microfilm reel
28129,Laketown Cemetery Maintenance District (Utah),Laketown Cemetery directory,1868-,Alphabetical by surname and chronological by death date.,"These registers serve as a cross-reference to plat books. They are arranged numerically by interment number. They include interment number\, name of deceased\, permit number\, date interred\, certificate number\, date of death\, location of grave by plot\, lot\, tier\, name of undertaker\, owner of lot\, and pertinent information on removal (if applicable).",Permanent. Retain until administrative need ends,Public,1 microfilm reel
28126,Myton (Utah),Maintenance log,1949-1950.,Chronological.,"This series contains a single volume used to track work done by city maintenance staff. Information is recorded as a daily log and notes a variety of work\, such as work on the fire house\, rebuilding bridges\, maintaining the cemetery\, work on water systems\, street light repairs\, and ""police work."" The record also contains references to city council meetings and some other activities in the city.",,Public,0.20 cubic foot 1 microfilm reel
28133,Wellsville (Utah),Cemetery interment register,1880-2010.,Chronological by burial date.,"These registers serve as a cross-reference to plat books. They are arranged numerically by interment number. They include interment number\, name of deceased\, permit number\, date interred\, certificate number\, date of death\, location of grave by plot\, lot\, tier\, name of undertaker\, owner of lot\, and pertinent information on removal (if applicable).",,Public,1 microfilm reel
28117,Logan (Utah). Parks and Recreation,Cemetery burial card files,1861-,Alphabetical by name of deceased individual.,"These registers serve as a cross-reference to plat books. They are arranged numerically by interment number. They include interment number\, name of deceased\, permit number\, date interred\, certificate number\, date of death\, location of grave by plot\, lot\, tier\, name of undertaker\, owner of lot\, and pertinent information on removal (if applicable).",Permanent. Retain until administrative need ends,Public,7 microfilm reels
28123,Logan (Utah). Parks and Recreation,Cemetery lot perpetual care records,1920-2006.,Alphabetical by lot owner's name.,"These are copies of certificates issued to plot owners. They are used as a cross reference to plot deeds to record if grave has perpetual care. They include certificate number\, date issued\, name\, amount paid\, receipt number\, and grave location.",,Public,7 microfilm reels
28127,Laketown Cemetery Maintenance District (Utah),Round Valley Cemetery burials list,1880-1969.,Alphabetical by surname.,"These registers serve as a cross-reference to plat books. They are arranged numerically by interment number. They include interment number\, name of deceased\, permit number\, date interred\, certificate number\, date of death\, location of grave by plot\, lot\, tier\, name of undertaker\, owner of lot\, and pertinent information on removal (if applicable).",,Public,1 microfilm reel
28231,Cedar City (Utah),Cemetery lot files,1904-1991.,"Alphanumerical by plat, block, and lot designation.","This series contains card files documenting lot ownership and burial rights in the cemetery. The pre-printed 5"" x 8.5"" cards include spaces to records such information as the owner name\, address\, location of plot\, purchase price\, purchase date\, and certificate or deed number.",,Public,2 microfilm reels
28257,Liberty Cemetery Maintenance District (Utah),Interment register,1890-1979.,Generally chronological.,"This series contains a single leather-bound ledger used to record burials in the cemetery. The ledger records such information as the name of the deceased\, age at death in years\, months\, and days\, date and place of birth\, date and place of death\, grave location\, cause of death\, doctor or undertaker\, and parents' names. A portion of the book was used between 1949 and 1962 to record cemetery income and expenditures A number of documents have been filed in the back of the book\, including an early single-page register of burials between 1888 and 1898\, along with other records related to lot ownership and care payments.",,Public,1 microfilm reel
28232,Warren-West Warren Cemetery Maintenance District (Utah),Lot and burial records,ca. 1892-,Alphabetical by name of deceased or plot owner.,"These books or files contain the exact location of all persons buried in the cemetery. They include plot\, lot\, grave location\, and lot ownership record.",Permanent. Retain until administrative need ends,Public,1 microfilm reel
28261,Morgan (Utah),Cemetery lot records,ca. 1865-1973.,"Numerically by cemetery, thereunder roughly alphabetical by surname of plot owner.","This series contains cards used to record lot ownership and burials in each lot. The cards are filed in metal card filing binders. Each pre-printed provides space for noting a variety of information\, including the cemetery number\, the lot description\, the names of those buried in the lot\, notes on payments made\, and ownership transfer information. The reverse side of the care records lot owner?s name\, owner's address\, location of the lot\, date and price of purchase\, deed number and date of issue\, and miscellaneous notes.,These books or files contain the exact location of all persons buried in the cemetery. They include plot\, lot\, grave location\, and lot ownership record.",,Public,1 microfilm reel
28258,Morgan (Utah),Cemetery deeds,1900-,Alphabetical by owner name.,"This series contains cemetery copies of deeds for cemetery plots in both Morgan Cemetery No. 1 (South) and Cemetery No. 2 (North). These records are kept in bound volumes and are used by cemetery staff to track ownership and burial rights for cemetery plots. The deeds typically list such information as the name of the purchaser\, the date of purchase\, the location of plot (s)\, the number of plots\, the amount paid\, and the signatures of the mayor and recorder certifying the record. The earliest deeds are hand-written copies\, but later deeds are duplicates filled out on standardized forms. A number of other documents are inter-filed in the books. These documents are typically related to the deed with which they are filed and include such things as duplicate copies of deeds\, receipts\, plot maps\, record of ownership transfers .,These are copies of actual deeds issued to owners of cemetery plots. They are used to keep an accurate record of plot ownership and whether they have perpetual care. They include deed number\, date issued\, name of owner\, amount of ground purchased\, description of grave purchased\, amount paid and receipt number. In some communities these deeds are recorded by the county recorder\, but in most communities the deeds are not recorded and the municipality retains the official copy. These deeds are also called ""Burial Rights.""",Permanent. Retain until administrative need ends,Public,3 microfilm reels
28290,Springville (Utah),Cemetery interment records,1851-,Alphabetical and chronological.,"This series contain several volumes used to record burials in the Springville City and Evergreen Cemeteries. The earliest book was begun in 1879 and records burials as early as 1851. Burials were listed alphabetically by family name in one section and listed chronologically in another section. The book also includes an early cemetery map\, information about plot ownership\, and ""promiscuous"" information on the burial of strangers and unknown individuals. The second volume is arranged in alphabetical sections and repeats information from the earlier volume\, with additional burials listed through 1947. The third volume is in reverse chronological order and overlaps with earlier and later volumes. The fourth and fifth books ostensibly cover the City and Evergreen Cemeteries\, respectively\, but there is some cross-over in the two books. They are arranged chronologically and overlap earlier and later volumes. The most recent book picks up from the two preceding volumes and contains information,on burials in both cemeteries\, listed chronologically. The burial records in this series typically include such information as the name of the deceased\, date and place of birth\, date and place of death\, cause of death\, names of parents\, last place of residence\, burial date\, and location of grave.",Permanent. Retain until administrative need ends,Public,4 microfilm reels
28281,Nephi (Utah). Sexton,Vine Bluff Cemetery deeds,[ca. 1896]-,Alphabetical by owner name.,"This series contains copies of deeds to burial plots in the cemetery. The are used to track ownership or burial rights in the cemetery . The deeds include such information as the name of the purchaser\, description of the plot\, purchase price\, date of purchase\, and signature of the mayor. The records may also include supporting documentation\, such as plot maps\, receipts\, and correspondence.,These historical records document burials and interments. Information identifies burial rights\, ownership of plots\, layout\, location of and information about deceased persons and related records.",Permanent. Retain until administrative need ends,Public,2 microfilm reels
28296,Payson (Utah),Cemetery deed and transfer book,1872-2002.,Chronological by date of deed.,"These are registers of names of all persons owning burial plots in the cemetery. They include deed number\, date issued\, name of owner\, description of property\, amount paid\, receipt number\, perpetual care record\, date issued\, and certificate number. This register is also called ""Burial Right"" Registers or Payment Records.",,Public,1 microfilm reel
28287,Kanosh (Utah),Cemetery records,ca. 1867-,Alphabetical by name and plot.,"This series contains records of burials and plot ownership in the cemetery. It includes a map showing the cemetery layout\, a list of burials\, maps showing burial locations\, and maps showing plot ownership. The burial list includes name of the deceased\, burial location\, and sometimes birth and death dates. The list is a computer printout with addition information handwritten on the pages. The source of the information in the records is unclear and information on older burials likely came from headstone surveys and other secondary sources.,These books or files contain the exact location of all persons buried in the cemetery. They include plot\, lot\, grave location\, and lot ownership record.",Permanent. Retain until administrative need ends,Public,1 microfilm reel
28289,Minersville (Utah),Cemetery perpetual care card file,ca. 1982-,Alphabetical by name of deceased.,"This series contains 3"" x 5"" index cards used to record payment for perpetual care of burial plots in the cemetery. Each card list the name of the deceased person interred in the plot and notes when payment for perpetual care was made. Sometimes the card also lists who made the payment and the birth and death dates of the deceased.",Permanent. Retain until administrative need ends,Public,1 microfilm reel
28288,Benjamin Cemetery Maintenance District (Utah),Burials list,ca. 1876-2007.,Alphabetical by name.,"This series contains a printed list of burials in the cemetery. The list includes information such as the name of the deceased\, birth place and date\, death place and date\, and location of grave.",,Public,1 microfilm reel
28286,Kanosh (Utah),Death registers and burial permits,"1905-1944, 1955-1976.",Chronological by filing date.,"This series contains the registrar's copy of death certificates for the Kanosh Precinct along with burial-removal permits. In 1905 the State Legislature adopted a law providing for the registration of births and deaths in the state under the direction of the State Board of Health. In accordance with this law\, the state was divided into precincts with precinct registrars appointed by county commissions. The person acting as undertaker for any deceased individual was to submit a certificate of death to the local registrar. The registrar would then issue a permit for burial or removal of the body from the precinct. Sextons within each precinct were to indorse the permit\, verifying burial of the remains\, and submit the indorsed permit to the local registrar. The registrar was to make a copy of each death certificate ""to be filed and permanently preserved in his office as the local record"" and to submit the originals to the State Registrar once a month (""Laws of Utah\, 1905\,"" chapter,120). The registrar's copies were recorded on forms identical to the originals and\, like the originals\, included such information as the place of death\, name of deceased\, sex\, color\, marital status\, date and place of birth\, name of and birthplace of father\, mother's maiden name and birthplace\, signature and address of informant\, occupation\, date and cause of death\, place and date of removal\, and signatures of the registrar and the undertaker.",,Public,0.20 cubic foot 1 microfilm reel
28283,Kanosh (Utah),Birth registers,1905-1943.,Chronological by filing date and roughly by birth date.,"Births in each registration district in the state were recorded by the local vital statistics registrar\, as required by state statute (""Laws of Utah\, 1905\,"" chapter 120). Holdings: (1) 22 January 1908 to 1 September 1913\, (2) 13 November 1913 to 26 November 1921\, (3) 1 February 1922 to 23 February 1939\, and (4) 5 November 1939 to 3 April 1945. The certificate of birth contains the following information: (1)_place of birth\, (2) full name of child\, (3) sex\, (4) whether a twin\, triplet\, or multiple birth\, (5) whether legitimate or illegitimate\, (6) full name of father\, (7) father's residence\, (8) father's color or race\, (9) father's birthplace\, (10)_father's age at last birthday\, (11) father's occupation\, (12)_mother's maiden name in full\, (13) mother's residence\, (14) mother's color or race\, (15) mother's birthplace\, (16)_mother's age at last birthday\, (17) mother's occupation\, (18) number of child of this mother and number of children of this mother now living\, (19) certificate of,attending physician or midwife as to attendance at birth\, and (20) exact date of filing in office of local registrar\, attested by his official signature and registered number of birth. Certificates were to be written legibly in non-fading ink.",,Exempt,0.20 cubic foot 1 microfilm reel
28282,Springville (Utah),Cemetery plot care payment records,1939-ca.1984.,Chronological by year and alphanumerical by plot number.,"This series contains two ledgers used to record payments for care of cemetery plots. The ledgers initially note annual payments and later payments for perpetual care. They typically contain such information as the plot location\, owner or occupant name\, address\, and amount paid each year. The series documents a period of transition between annual care payments and the later requirement of payment for perpetual care.",,Public,1 microfilm reel
28353,Orderville (Utah),Publications,1996.,None.,"These are pamphlets\, leaflets\, studies\, proposals and similar material printed by or for the municipality or any of its departments\, subdivisions or programs\, and made available to the public\, or the last manuscript report if not published.",,Public,0.20 cubic foot
28369,Uintah County (Utah). Cemeteries Department,Jensen Cemetery records,ca. 1992-ca. 2005.,"Chronological by death date, alphanumerical by plat and block, and alphabetical by first letter of last name.","These books or files contain the exact location of all persons buried in the cemetery. They include plot\, lot\, grave location\, and lot ownership record.",,Public,1 microfilm reel
28370,Heber City (Utah),Cemetery deed register,1915-1994.,Chronological by date of deed.,"These are registers of names of all persons owning burial plots in the cemetery. They include deed number\, date issued\, name of owner\, description of property\, amount paid\, receipt number\, perpetual care record\, date issued\, and certificate number. This register is also called ""Burial Right"" Registers or Payment Records.",,Public,0.20 cubic foot 1 microfilm reel
28367,Uintah County (Utah). Cemeteries Department,Vernal Memorial Park Cemetery map book,ca. 1983-,Numerical by sheet number.,"These books contain maps of the cemetery. They are used daily to locate specific grave sites. These books include index\, plat\, and lot pages. The cemetery may only have a single wall map which serves as a key to locating specific graves.",Permanent. Retain until administrative need ends,Public,1 microfilm reel
28365,Uintah County (Utah). Cemeteries Department,Jensen Cemetery burials inventory,ca. 1979.,Roughly alphabetical by first letter of last name.,"These books or card files are arranged alphabetically by names of owners or deceased persons interred in the cemetery. They are used for reference purposes. The records include name\, interment number\, deed number\, date interred\, location of grave by plot\, lot\, block\, tier\, grave number\, and date of latest update.",,Public,1 microfilm reel
28360,Uintah County (Utah). Cemeteries Department,Vernal Memorial Park lot books,undated.,Roughly Alphanumerical by block and lot designations.,"These books or card files are arranged alphabetically by names of owners or deceased persons interred in the cemetery. They are used for reference purposes. The records include name\, interment number\, deed number\, date interred\, location of grave by plot\, lot\, block\, tier\, grave number\, and date of latest update.",,Public,1 microfilm reel
28352,Orderville (Utah),Mt. Carmel Cemetery burials list,ca. 1990.,Alphabetical by name of deceased.,"These registers serve as a cross-reference to plat books. They are arranged numerically by interment number. They include interment number\, name of deceased\, permit number\, date interred\, certificate number\, date of death\, location of grave by plot\, lot\, tier\, name of undertaker\, owner of lot\, and pertinent information on removal (if applicable).,These registers serve as a cross-reference to plat books. They are arranged numerically by interment number. They include interment number\, name of deceased\, permit number\, date interred\, certificate number\, date of death\, location of grave by plot\, lot\, tier\, name of undertaker\, owner of lot\, and pertinent information on removal (if applicable).",,Public,1 microfilm reel
28364,Heber City (Utah),Cemetery lot card files,1859-1977.,Alphabetical by block and thereunder numerical by lot number for Block A and alphabetical by owner name for Blocks B-D.,"This series contains lot maps for the cemetery showing the layout of the lots along with the location and identity of burials.,These books or card files are arranged alphabetically by names of owners or deceased persons interred in the cemetery. They are used for reference purposes. The records include name\, interment number\, deed number\, date interred\, location of grave by plot\, lot\, block\, tier\, grave number\, and date of latest update.",,Public,4 microfilm reels
28719,Lynndyl (Utah),Ordinances,1945-,Numerical by ordinance number and chronological by adoption date.,"These books contain the legislative action of city council to regulate\, require\, prohibit\, govern\, control\, or supervise any activity\, business\, conduct\, or condition authorized by UCA 10-3-701 to 715 (1997). An ordinance includes a number\, a title\, preamble\, an ordaining clause\, the body or subject of ordinance\, when applicable\, penalty of violation\, effective date\, signature of mayor or acting mayor\, and municipal seal.",Permanent. Retain until administrative need ends,Public,0.20 cubic foot
28665,Salt Lake City (Utah). City Council,John R. Winder newspaper clippings and business correspondence,1873- 1877.,None.,This series contains a scrapbook presumably created by John R. Winder. The scrapbook contains newspaper clippings and business correspondence.,,Public,0.20 cubic foot
28717,Holden (Utah),Ordinances,1922-,Chronological by date of adoption.,"These books contain the legislative action of city council to regulate\, require\, prohibit\, govern\, control\, or supervise any activity\, business\, conduct\, or condition authorized by UCA 10-3-701 to 715 (1997). An ordinance includes a number\, a title\, preamble\, an ordaining clause\, the body or subject of ordinance\, when applicable\, penalty of violation\, effective date\, signature of mayor or acting mayor\, and municipal seal.",Permanent. Retain until administrative need ends,Public,
28714,Lynndyl (Utah),Newsletters,1991-2003.,Chronological.,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006).",,Public,0.20 cubic foot
28891,Weber County (Utah). County Clerk,1850 Federal Census Weber County population schedule,1851.,Numerical by dwelling in order of visitation.,"This series contains a copy of the 1850 United States Federal Census for Weber County\, Utah written on the original Federal forms.",,Public,0.50 cubic foot
28892,Weber County (Utah). Superintendent of Public Schools,East Harrisville School attendance register,1888-1890,Chronological.,This series contains a pre-printed register used to record pupil attendance at the school.,,Public,0.20 cubic foot
29083,Castle Dale (Utah),Financial ledgers,1904-1917; 1949-1950.,Chronological by receipt or payment date.,This series contains 2 financial ledgers keeping a record of receipts and disbursements from the city of Castle Dale.,,Public,0.50 cubic foot
29063,Castle Dale (Utah),Utility payment record books,1953-1954.,Alphabetical by customer name.,This series contains records of public utility customer accounts.,,Public,0.50 cubic foot
29213,Governor West,Correspondence,1894-1895.,Chronological,"This series contains a variety of correspondence\, including job applications and information on inmates at the territorial prison.",,Public,0.20 cubic foot
29229,Weber County (Utah). County Clerk,Infrastructure construction records,1876-1899.,Chronological,"This series contains files from several different bridge building projects in the early years of Weber County. These files consist mainly of contracts and bonds with several different bridge building companies\, with the work they are agreeing to do.",,Public,0.20 cubic foot
29219,Secretary of State,Official signatures and Governor's seals,1917-1975.,"Chronological by year, thereunder alphabetical by state.","This series contains requests by Utah's Secretary of State to each of the states and territories for Governor's signatures and impressions of the Governor's seal as well as other top officials signatures and seals. These were then used to make communication between state officials safe\, secure\, and quick. This series also contains the signatures of both President Reagan and President Carter when they were governors of California and Georgia.",,Public,0.35 cubic foot
29212,Governor Thomas,Penitentiary correspondence,1891-1892.,chronological,This series contains correspondence concerning escapes from the Utah Territorial Penitentiary and descriptions of the escapees. There is also material relating to the rewards offered for their capture and information concerning awarding the rewards.,,Public,0.20 cubic foot
29167,Salt Lake City (Utah). Justice Court,Case files,1860-1865,Chronological,"This series contains files of cases brought before the court presided over by Justice Aurelius Miner\, who was appointed by Governor John W. Dawson. These cases involve debt collection\, theft\, assault\, ownership and contract disputes. Each file contains orders or instructions signed by Justice Miner.",,Public,0.20 cubic foot
29151,"Joint City & County Building Committee (Salt Lake City, Utah)",Defense exhibit record,1891-1896.,none,These records contain the exhibit documentation used in the John H. Bowman vs. Salt Lake City and Salt Lake County.,Permanent. Retain until administrative need ends,Public,0.20 cubic foot
29223,Weber County (Utah). County Clerk,Governor's proclamation,1906.,Chronological,This series contains a copy of a proclamation from Governor Cutler appointing David McKay to the County Commission after the resignation of Joseph Stanford.,,Public,0.20 cubic foot
29224,Weber County (Utah). County Treasurer,Vouchers,1887.,Chronological,This series contains vouchers used to keep track of miscellaneous purchases by the different county departments.,,Public,0.20 cubic foot
29207,Governor Rampton,Historic Executive Secretary's records,1962-1976.,Chronological,"This series contains records preserved by Macel Thurmond\, executive secretary to Governor Rampton throughout his three terms in office. This series includes memorabilia from various conventions and conferences\, such as the National Governor's Conference meeting in Washington\, D.C.\, in 1975\, and the Western Governor's Conference meeting in Park City\, Utah\, in 1970. Records also include newspaper clippings from 1965 to 1986.",,Public,1.00 cubic foot
29736,Rich County (Utah). County Sheriff,Register of prisoners,1901-1914; 1950-1958.,Chronological by date of commitment.,"This series contains a register of prisoners for the Rich County jail. The register was kept by the sheriff's office to track prisoners committed to and released from the jail for a variety of offenses. It contains such information as the name\, age\, height\, eye and hair color\, complexion\, and any unusual identifying features of the prisoner; the date committed and for what offense; the date the prisoners left the prison and whether their departure was an escape or a discharge; and any extra remarks.",,Public,0.50 cubic foot
29754,Sevier County School District (Utah),Richfield High School yearbooks,1956,Chronological by publication year.,"Any record of enduring value\, regardless of format or platform\, that is disseminated by a governmental entity for public distribution. These may include website content\, printed publications\, newsletters\, social media posts\, and similar records. See Utah Code Section 9-7-101(7)(2017) and 9-7-208(4)(2006).",,Public,0.20 cubic foot
29978,Salt Lake City School District (Utah),Wasatch School Registers,1905-1910.,"Chronological by school year, thereunder by teacher and grade in no regular order.","This information includes each student's name\, date of birth\, parents or guardians; date student entered and exited the school and the number of days in attendance. (GRS-1499)",,Public,2 microfilm reels
29972,Salt Lake City School District (Utah). Lowell Elementary School,School Registers,1908-1933,"Roughly chronological by school year, thereunder by teacher and grade in no regular order.","This information includes each student's name\, date of birth\, parents or guardians; date student entered and exited the school and the number of days in attendance. (GRS-1499)",,Private,8 microfilm reels
29953,Riverton (Utah),Municipal code,1978-2009,Chronological by codification date,"These ordinances are rules\, laws or statutes adopted by a local legislative body. Records include codified ordinances and indexes.",,Public,0.90 cubic foot
29943,Spring City (Utah),Financial records,1913-2003,None.,"This series contains records documenting the financial administration of Spring City. Included are several ledgers containing records of disbursements and receipts; budgets; treasurer's reports; water systems operating account; an accounting manual; statements of warrants and warrant register. These records relate to the documentation of the city's budget and the tracking of checks\, claims\, and accounts paid by the city. The warrant registers and treasurer's reports\, as well as the disbursements/receipts ledgers track funds coming into and going out of the city's budget. Some are basic\, noting only the beginning and ending balance of each month as well as the total amount of receipts and warrants redeemed or balanced. Others are broken down by city department. Most of the budget records are simply lists of the city's funds based on department; however\, one budget ledger is very detailed and includes information on employee salaries\, receipts\, bank accounts\, and more.",,Public,4.45 cubic feet
29975,State Library Division,Audit reports,1964-1984.,Chronological,,,Public,0.20 cubic foot
29983,Centerfield (Utah),Bond redemption registers,1952-1973,"Alphabetical by bond type, thereunder chronological by payment date and numerical by bond number.",These are registers used to record the redemption of coupons for municipal bonds.,,Public,0.50 cubic foot
30183,Centennial Commission (1947),Arts Division This is the Place slide show,1947.,Numerical by slide number assigned in the presentation script.,"These records\, regardless of format or mode of transmission\, are created for distribution to the news media or public. Records include speeches\, press releases\, public announcements or similar records.",,Public,0.30 cubic foot
30192,School and Institutional Trust Lands Administration,Source and disposition records,1896-,Alphanumerical by document type and number.,"These records consist of various agency land title documents related to the acquisition and disposition of trust lands\, and are used in land title research. Records include private and federal exchange files\, United States acknowledgment of title\, US Carey Act list\, US letters\, US patents\, US school-land indemnity selection lists (a.k.a. clear lists) through land grants\, state certificates of sale\, state patents\, dedications\, and deeds. Deeds may include easements\, quit claims\, sheriff's deeds\, water rights\, and warranty deeds. These records represent the implementation of Sections 6\, 8\, 10\, and 12 of the Utah Enabling Act\, Articles X and XX of the Utah Constitution\, and Subsections 53C-1-302(1)(a)(ii) and 53C-4-101(1) of the Utah Code\, which authorize the director to prescribe the terms and conditions for the sale\, exchange\, and other disposition or conveyance of trust lands\, including procedures for determining fair market value of those lands.",Permanent. Retain until administrative need ends,Public,18.50 cubic feet
30164,Provo City School District (Utah). Provo High School,Newspaper,1954-1955,Chronological by publication date.,"Any record of enduring value\, regardless of format or platform\, that is disseminated by a governmental entity for public distribution. These may include website content\, printed publications\, newsletters\, social media posts\, and similar records. See Utah Code Section 9-7-101(7)(2017) and 9-7-208(4)(2006).",,Public,0.50 cubic foot
30185,Washington City (Utah),Resolutions,1937-2019,Numerical by resolution number.,"Local legislative bodies may exercise administrative powers by issuing resolutions. Records include formal opinions\, decisions\, and authorization issued by resolution.",,Public,2.45 cubic feet
30177,Washington City (Utah),Ordinances,1937-,Chronological by date of ordinance.,"These ordinances are rules\, laws or statutes adopted by a local legislative body. Records include codified ordinances and indexes.",,Public,3.70 cubic feet
30174,Cache County School District (Utah),Enrollment records,1906-,"Alphabetical by School name, thereunder chronological by school year.","These records document the enrollment of students within the Cache County School District system. Information may include teacher rolls\, student names\, birthdates\, parents and/or guardians names\, and emergency contact information.",Retain permanently,Exempt,0.60 cubic foot
30454,Ogden (Utah). City Council,Land use ordinance files,1970-,Numerical by ordinance number.,This series contains files documenting the adoption of ordinances adopted for changing the zoning designation for certain areas in the city.,,Public,1.00 cubic foot
30517,Huntington (Utah),Registers of deaths,1905-1921,Chronological by filing date.,"These records document ""birth\, death\, fetal death\, marriage\, divorce\, dissolution of marriage\, or annulment."" (Utah Code 26-2-2(20)(2014)) Documents may include registered certification or reports\, applications\, official registers and other similar records.",,Public,0.20 cubic foot
30453,Spanish Fork (Utah). City Recorder.,Official bonds and oaths of office,1865-1920,Chronological by year of official election.,"These files contain copies of signed oaths required of all officials\, whether elected or appointed\, before entering the duties of their respective offices\, as well as signed bonds.",,Public,0.35 cubic foot
30478,Spanish Fork (Utah),Mayor's deeds records,1873- ca. 1946,"Chronological by deed number, alphabetical by owner name, and numerical by block and lot number.","Deed records (GRS-735) These records are deeds and conveyances of real estate owned by governmental entities. Included are the original deeds\, titles\, insurance and tax information.",,Public,0.20 cubic foot
30455,Spanish Fork (Utah),Miscellaneous administrative records,1875-,Generally chronological.,"This series contains miscellaneous administrative records kept by the city of Spanish Fork. The records vary in subject matter and purpose but include office copies of published books on local governance\, tax sale records\, photocopies of plat maps kept by the engineer's office; payroll documents; a council roll book; certificates of election for city officials; retail bonds and business licenses; prescriptions for alcohol; records of payments made to the city sexton\, justice of the peace\, and election officials; a small amount of correspondence; reports on city affairs; a city directory; and a notebook documenting the junior livestock show.",,Public,1.35 cubic feet
30451,Spanish Fork (Utah),Assessment rolls,1875-1902,None.,These records document real property assessments and payments.,,Public,1.50 cubic feet
81556,Uintah County (Utah). County Recorder,Military discharges,1944-1992.,Chronological by date recorded.,"Since 1923\, Utah Code has provided that upon presentation\, the county recorder shall record honorable discharges from the military\, naval or marine service of the United States\, and any orders\, citations\, and decorations of honor relating to a person while in the military service of the United States. County recorders' copies are considered evidence with the same effect as the original (Utah Code\, 17-21-14\, 2000). Military discharge records include extensive personal information\, as well as military service and discharge information. Documents in this series include discharges for veterans who served during World War I\, World War II\, the Vietnam War and after.",,Public,2 microfilm reels
81895,Department of Environmental Quality. Division of Water Quality,Publications,1958-,Chronological by date of publication,"Records created by the agency\, including pamphlets\, reports\, newsletters\, and other published or processed documents. These records include information on state and federal water quality standards and the enforcement of such by the Division of Water Quality. Consists primarily of isolated publications not part of a more specific series.",Permanent. Retain until administrative need ends,Public,1.00 cubic foot 1 microfilm reel
81871,Division of Drinking Water/Sanitation,Plans of public buildings,1940-1991.,none,These are plans of public buildings reviewed by the bureau for new construction and changes to existing structures to verify compliance with the sanitation codes.,,,1 microfilm reel
82061,Department of Health. Division of Medicaid and Health Financing. Bureau of Financial Services,Medicaid and Utah medical assistance program report,1965-2014.,Chronological,"This is an annual report published by the medical assistance programs administered by the Health Department. It includes narrative descriptions and statistical tables on funding\, eligibility\, trends\, medical services\, and administration.",,Public,1 microfilm reel
81762,Division of Drinking Water/Sanitation,Bureau of General Sanitation correspondence file,1971-1991.,Chronological,"This is a record of all correspondence and memoranda generated by the bureau. It includes correspondence to local governments\, other state agencies\, the federal government\, and to the public. Subjects covered include the plumbing code\, transient facilities\, mobile homes\, food service establishments\, and wastewater disposal.",,,1 microfilm reel
83329,Millard County (Utah). County Commission,Minutes,1852-,Chronological by date of meeting.,"These minute books record the actions of the county commission\, the governing body of the county. The commission (known during the territorial period as the county court) was authorized to manage all county business and property. This includes budgeting\, equipment purchasing\, and auditing; use of county lands; districting for schools\, roads\, voting\, drainage\, etc.; taxing\, specifically acting as an ex-officio board of equalization; business licensing; arranging for the construction of roads\, public buildings\, etc.; contracting for services; supervising the conduct and payment of all county personnel; providing for basic health care\, public safety\, and care of the indigent; canvassing returns and appointing certain officials; and incorporating municipalities.",Permanent. Retain for 30 year(s),Public,2.00 cubic feet 8 microfilm reels
83277,Board of Education. Office of Education. School Finance Section,School districts annual financial report,1930-,"Chronological, thereunder alphabetical by school district.",The Annual Financial Report (AFR) is an account of Local Education Agency (LEA) revenue and expenditures by source and fund sufficient to meet the reporting requirements specified in Utah Code 53A-1-301(3)(d) and (e). The information for this report is gathered from each LEA annually by October 1st.,Permanent. Retain for 5 year(s),Public,1 microfilm reel
83272,Utah State Office of Education. School Finance and Statistics Section,Fall school enrollment reports,1953-2005.,Chronological by year,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",,Public,1.00 cubic foot 1 microfilm reel
83276,Board of Education. Office of Education. School Finance Section,School district annual statistical reports,1937-,Chronological,"This annual report is prepared by the Office of Education and provides a detailed presentation of pupil and staff statistical information for the forty school districts in the State of Utah. Data in the report are gathered directly from the forty school districts at the end of each school year. The information for this report is taken from the S-3 form\, and the intent is to provide raw data needed for accurate and detailed analysis of the needs of each school district.",Permanent. Retain for 5 year(s) after completion of publication or report,Public,1 microfilm reel
83271,Board of Education. Office of Education. School Finance Section,Annual school fall enrollment files,1964-,Alphabetical by district,"This file is used to document student attendance in all public and private schools. This information is used in compiling the Fall Enrollment Report of Utah School Districts and in the distribution of monies to the districts. This includes a breakdown of attendance and enrollment by grade\, gender\, and whether handicapped or home bound. It also contains a racial breakdown\, but only in total attendance and not by grade.",Permanent. Retain for 5 year(s) after completion of publication or report,Public,1 microfilm reel
83875,Wasatch County (Utah). County Commission,Minutes,i 1862-,Chronological by date of meeting.,"These minute books record the actions of the county commission (known during the territorial period as the county court)\, the governing body of the county. The commission is authorized to manage all county business and county property. This includes budgeting\, equipment purchasing\, and auditing; use of county lands; districting for schools\, roads\, voting\, etc.; taxing\, specifically acting as an ex-officio board of equalization; business licensing; arranging for the construction of roads\, public buildings\, etc.; contracting for services; supervising the conduct and payment of all county personnel; providing for basic health care\, public safety\, and care of the indigent; canvassing election returns and appointing certain officials; and,incorporating municipalities. All these activities are noted in the minutes with the day's entries prefaced by date and names of those present.",Retain permanently,Public,3 microfilm reels
83880,Wasatch County (Utah). County Recorder,Mining notices of location,1897-1962.,Chronological by date filed,"These are legal instruments recorded by the county recorder concerning mining. They include the following: Notices of locations\, Mining deed records\, Mining claims records\, Proof of labor records\, Mining mortgages\, Mining abstract records\, Mining transfers and relocations. In some counties mining records are compiled separately\, while in others they are part of the ""Official records.""",Retain permanently,Public,11 microfilm reels
84076,Wayne County (Utah). County Clerk,Articles of incorporation record books,1892-1945.,Chronological by date filed,"This series records copies of Articles of Incorporation filed with the Wayne County Clerk by newly organized corporations. The registers were kept as the official copy available for public use. The actual articles of incorporation record the following: names of the incorporators and their places of residence\, the length of the corporation's duration\, the pursuit of business agreed upon\, amount of stock each shareholder receives\, description of stock classes\, number and kind of corporate officers\, and the number of directors necessary to transact corporate business. Under current Utah law and the laws of the territorial legislature\, individuals desiring to incorporate\, were to file and record articles of incorporation,with their respective county clerk. These agreements specified the nature and place of business\, amount of stock to be issued\, terms for officers\, etc. The clerk in turn issued certificate of incorporation and recorded the final articles of incorporation in these record books.",Permanent. Retain for 1 year(s),Public,1 microfilm reel
84054,Salt Lake City School District (Utah). South High School,Yearbooks,1932-1988.,"Numerical by Volume number, which equals chronological.","This is a complete set (57 issues) of the South High School annual yearbook\, ""The Southerner."" The yearbooks were edited by student yearbook staffs under the supervision of faculty advisers. These yearbooks document pictorially student activities at South High School. They contain photographs of students that attended South High School\, faculty members\, and school activities (i.e.: social\, athletic \, drama\, music\, etc.)\, all with identifications.",,Public,4.00 cubic feet 10 microfilm reels
84045,Piute County (Utah). County Commission,Water and sewage survey,1968.,,"In conjunction with plans for making improvements on culinary water systems within the county\, the Piute County commission conducted a county-wide survey of water and sewage facilities. For each community this survey provides total population\, average family size\, number of families\, number of housing units\, and statistics about water sources\, sewer facilities\, plumbing facilities\, and heating sources. For each household and commercial establishment the survey provides information about the structural characteristics of the building including the year built\, number of rooms\, nature of heating and plumbing facilities\, nature of water source and sewage disposal\, and demographic information about inhabitants.",,Public,1 microfilm reel
84033,Emery County (Utah). County Clerk,Articles of incorporation record books of LDS church wards,1887.,Chronological,"These volumes record copies of Articles of Incorporation files with the Emery County Clerk of the County Court by LDS Church Wards. The record books were kept as the official copy which was available for public use. The actual articles of incorporation record the following: names of the corporation officers including the office of President which was filled by the Bishop of the ward\, names of ward members and oaths of office. The Articles of Incorporation state that members of the ward ""desired to become a body corporate\, under and in accordance with the existing laws of Utah Territory\, and had met for that purpose."" The law of the Utah Territory stated ""that any number of persons associated together for religious\, social\, scientific\, benevolent or other,purposes...when pecuniary profit is not their object...may incorporate themselves as provided in the Act (Laws of Utah\, 1878\, chap. 18\, sec. 1). Under current Utah law and the laws of the territorial legislature\, individuals desiring to incorporate\, were to file and record articles of incorporation with their respective county clerk. These agreements specified the nature and place of business\, amount of stock to be issued\, terms for officers\, etc. The clerk in turn issued a certificate of incorporation and recorded the final articles of incorporation in these record books.",,Public,1 microfilm reel
84250,San Juan County (Utah). County Recorder,Mining records,1891-1914.,Chronological as recorded.,"San Juan County mining record books document the boom and bust of wealth-seekers searching for gold in the late nineteenth century and then for oil in the early twentieth century. While these books contain a variety of mining records\, they are dominated by claims or notices of location along the banks of the Colorado and San Juan Rivers. Federal mining law enacted in 1872 provided that valuable mineral deposits in the public domain were free and open to exploration and that the locators of the same were to have exclusive right of possession as long as they complied with federal and local law (Statutes at Large\, Treaties\, and Proclamations\, of the United States of America\, vol. XVII\, chap. 152\, also Revised Statutes of the United States\, chap. 6\, title 32). The first step toward ownership of mineral deposits was the discovery of a potentially productive site and recording the claim or notice of location.",,Public,6 microfilm reels
84264,Washington County (Utah). County Recorder,Liens,1908-1967.,Chronological,"The documents in this series relate to two general types of liens: mechanic's liens and public welfare liens. Mechanic's liens are claims against real property to secure just payment for labor\, services of materials provided to a property owner. Posting notice and recording the lien with the county recorder provided notice to other potential claimants and prompted the court to hear and act upon the claims (Utah Code\, Annotated\, 1953\, 38-1-1 to 38-1-26). Public welfare liens are claims against the real property of individuals on public welfare in order to secure reimbursement for funds advanced to them. Public welfare liens are collectable only at the property owner's death or the sale of his property.",,Public,2 microfilm reels
84249,Sevier County (Utah). County Recorder,Mining records,1896-1970,Chronological by date filed,"Mining records\, which constitute a legal record\, are kept by the county recorder for the purpose of monitoring and registering mining claims and operations. Mining records contain notices of location which provide the name of claim\, locators\, locations\, legal description\, and the mining district; proofs of labor which record the work performed at each mine annually; and deeds which record information affecting the title to the mining property.,Until the law changed in 1897 mining districts in Utah had the option of electing their own mining district recorder. Many of the larger districts within Utah chose to elect their own recorders while claims and other records within smaller mining districts or in unorganized areas were filed with the county recorder. Beginning in 1897\, all mining records in the county were filed with the county recorder.",Retain permanently,Public,8 microfilm reels
84251,Duchesne County (Utah). County Recorder,Mining deeds,1890-1950.,Chronological by date filed,"Mining records\, which constitute a legal record\, are kept for the purpose of monitoring and registering mining claims and operations. This series contains deeds which provide the name of the claim\, grantors\, grantees\, location\, legal description\, date of transfer\, and the mining district.",,Public,1 microfilm reel
84311,Utah State Tax Commission. Economic & Statistical Unit,Car and truck sales reports,1980-,Chronological,"This report contains statistics and analysis of quarterly car and truck sales in Utah. UCA 59-1-210 (24)\, 1990\, requires the Tax Commission to compile and publish statistics relating to taxation in the state of Utah. This report includes a short review of each vehicle-class quarterly performance\, as well as statistical tables showing comparisons and trends. Since vehicle sales significantly impact retail sales in the state\, this report functions as an indicator of sales growth or decline throughout the state. It is intended for governmental or private enterprise use. This report is added quarterly as part of a computer spread sheet program; at the end of the fourth quarter this report becomes the annual report.,The initial edition\, published in 1982\, includes all of 1980\, 1981\, and the first half of 1982. Subsequent editions-except 1985 and 1986-contain only quarterly reports.",Permanent. Retain for 5 year(s),Public,1.00 cubic foot
84307,Department of Public Safety. Driver License Division. Driver Services,Driver handbooks,1940-2012.,Chronological.,"These booklets are prepared by the Drivers License Division for use by the general public. They contain information on eligibility for Utah drivers licenses\, motor vehicle registration laws\, rules of the road\, and driving techniques. These booklets are prepared for standard drivers licenses only.",,Public,1 microfilm reel
84758,Brigham City (Utah). City Recorder,Cemetery plot deeds,1886-1978.,Chronological by recording date.,"This series documents the purchase of burial plots in the Brigham City Cemetery. Each deed records the name of the purchaser\, the plot location\, and the purchase price. Records of deed transfers and burial permits are occasionally interfiled in the books.",,Public,0.35 cubic foot 3 microfilm reels
84754,Clinton (Utah),Cemetery records,1906-1966.,Chronological by date.,"This series consists of four different types of records which document burials and plot ownership at the Clinton cemetery. The first set of records are certificates of purchase which include the plot location\, the name of the purchaser\, and the date of purchase. The second item is a list of owners of each individual plot. The third item is an interment register. The register has columns for the name of the deceased\, place of death\, date of burial\, location of grave\, and the name and address of the undertaker. The last set of records are plot cards. Plot cards contain information about the individual buried there: the individuals' names\, parents' names\, spouses' names\, date and place of birth\, date and place of death\, burial permit number\, whether or not there is a perpetual care agreement\, the name of the funeral director and the name of the lot owner. Some plot cards contain notations regarding transfers of ownership.",,Public,1 microfilm reel
84759,Centerville (Utah). Sexton,Cemetery plot records,1938-1978.,Alphabetical by surname.,"This series consists of records which document the ownership of and financial transactions regarding plots in the cemetery. The first item is an undated plot map of the cemetery with owner's names written in each plot. The second set of records are the cemetery's monthly debit and credit tallies for the years of 1976 through 1978. The final set of records are ledger pages which document financial transactions between the cemetery and the individual purchasers of plots. Following the alphabetical run of these ledger pages are those for plots awaiting resale\, which are also arranged alphabetically by the last name of the original owner.",,Public,1 microfilm reel
84760,Kaysville (Utah). Cemetery Superintendent,Burial records,1869-1982.,Chronological by date of burial.,"This series documents burials in the Kaysville City Cemetery. Each page in the volumes describes one or two lots which may contain any number of graves. The records include a diagram or map of the lot with each grave assigned a number within that lot. The remainder of each lot record is a key to the graves in the lot\, which may include the name of the deceased\, date of interment\, interment number and record book page (in reference to series 22081)\, transfer information\, the place of death\, the undertaker's name\, and a space for remarks.",,Public,2 microfilm reels
84762,Pleasant Grove (Utah),Cemetery interment registers,1886-1981.,Chronological by date.,"These interment registers document burials in the city cemetery. The registers generally include columns for the sexton's name\, information about the deceased\, the location of the grave and type of casket and vault\, and information about inquests. Although not all columns are completed for each entry\, the information about the deceased usually includes their name\, date and place of birth\, date and place of death\, and cause of death.",,Public,1 microfilm reel
84763,Price (Utah). Sexton,Plot register,Undated.,"Alphabetical by section, thereunder numerical by lot number.",This series documents the locations of burials in the Price cemetery. Records include the names of the deceased and the owners of the plots. Records often include plot deed numbers.,,Public,2 microfilm reels
85194,United States. Board of Registration and Election in the Territory of Utah,Reports to the Secretary of the Interior,i 1882-1896.,There are two sections on the reel. Both are filmed chronologically.,"This series contains the reports\, regulations\, and decisions issued by the Utah Commission. The record is devoted primarily to the published annual reports made by the commission to the U.S._Secretary of the Interior. The reports detail not only the commission's election-related activities\, but the members' perceptions of the sociopolitical climate in Utah and their suggestions for federal legislation. The annual reports frequently summarize for the Interior Secretary the historical context of Mormon and non-Mormon conflicts\, both in regard to polygamy and secular matters. The reports are interspersed with notices of election\, appointment forms for registration and election officers\,,instructions and forms regarding their duties\, and correspondence related to rulings on election procedures. Also included are reports of the Industrial Christian Home Association\, a home for polygamous wives and children. The Utah Commission served as a Board of Management and Control for the home and was required to make regular reports regarding its operation to Congress.",,Public,1 microfilm reel
85246,Brigham City (Utah). City Recorder,Town site deeds,1870-1877.,Chronological.,"The Brigham City recorder transcribed deeds conveying town site lots from the mayor to individual claimants. When the Brigham City town site was originally surveyed\, lots were distributed by the Mormon Church. Since this distribution was not valid under federal law\, Congressional and Territorial legislation were necessary to correct the problem. In March 1867\, Congress passed ""An Act for the Relief of the Inhabitants of Cities and Towns upon the Public Lands"" (Statutes at Large\, Treaties\, and Proclamations\, of the United States of America\, vol. 14\, chap. 177). This act provided that officials of incorporated towns should enter town site lands at the land office and purchase them for the benefit of all inhabitants. Pursuant to this law\, the Territorial Legislature established further regulations (Compiled Laws of Utah\, 1876. Chap 4). Each person claiming to be a rightful owner of any part of this land was required to present a claim to the probate court\, which was to determine the,validity of each claim. Once the probate court had validated a claim the mayor was required to issue a deed conveying that land to the claimant. Each deed in this record book refers to the above mentioned acts of Congress and of the Territorial Legislature. Each deed states that the land is being conveyed by the mayor to a certain individual. Each deed describes the lot being transferred and tells the amount being paid for it. All deeds are signed by the mayor\, the probate court judge and the city recorder.",,Public,0.20 cubic foot 1 microfilm reel
85181,Territorial Superintendent of Public Instruction,Administrative records,i 1877-1886.,"By document type, thereunder chronological.","This series consists of correspondence and reports regarding the administration of schools in the Utah Territory. Most of these records were created during the administration of L. John Nuttall as territorial superintendent\, 1881-1886. A few reports date to the administration of his predecessor\, John Taylor. The correspondence includes letters from county school superintendents and government officials. There are also letters from Karl G. Maeser\, principal of Brigham Young Academy (precursor to Brigham Young University) pertaining to the academy's normal department. The reports include the superintendent's biennial report to the legislature.__The report includes statistics\, qualifications of,teachers and superintendents\, lists of officials and districts\, and descriptions of individual schools and their curricula\, including the University of Deseret. Other reports consist of various statistical compilations relating to school populations and finances\, including school fund allotments\, students enrolled\, numbers of districts and schools\, numbers of teachers and their pay\, attendance\, value of property\, etc.",,Public,
85241,Piute County (Utah). County Commission,Ordinances,1896-1983.,Chronological by date enacted.,"The board of county commissioners in each county is authorized by law to pass any ordinances necessary to provide for the protection\, prosperity\, comfort and convenience of the county and its inhabitants (Utah Code\, Annotated\, 1953\, 17-5-77). Piute County ordinances include such things as the licensing businesses\, registering dogs\, imposing taxes\, establishing subdivisions\, and providing franchises. Ordinances passed since 1983 have not been kept separately\, but are incorporated as part of the minutes of the meeting at which they were approved.",Retain permanently,Public,1 microfilm reel
26016,District Court (First District : Cache County),Minute books,1896-1988.,Chronological by date.,"Utah law requires court clerks to keep a record of all proceedings\, actions\, orders\, judgments\, and decrees of the court (UCA 78-3-30). Historically\, court clerks kept this record in leather bound minute books. In these books the clerk made a daily record of all documents filed and all court actions. Minute book entries will typically name the parties involved and then provide a brief description of a hearing or other action on the date the action occurred. Since most cases span multiple days\, information on any given case is scattered through the books on the dates action was taken. Minute books also include administrative details of the court such as names of court officers present\, selection and dismissal of jurors\, and scheduling and assigning cases. Typically minute books include information about criminal cases\, civil cases\, and also probate matters which include estate settlements\, guardianships\, and adoptions.",,Public,41 microfilm reels
26002,Governor Leavitt,Programs of the First Lady,1993-2003.,"Alphabetical by subject, thereunder chronological by date.","These are the subject files handled by the staff of the First Lady\, Jacalyn S. Leavitt. The series documents the various events and programs in which Mrs. Leavitt participated in during her service as First Lady. The records include correspondence\, conference programs\, meeting minutes\, reports\, and speeches. The bulk of the series pertains to Mrs. Leavitt's literacy program\, the immunization of children in Utah\, and the Governor's Initiative on Families Today(GIFT).",,Public,8.20 cubic feet 17 microfilm reels
25985,Governor Leavitt,Chief of staff records,1993-2003.,"By staff member, thereunder by subject.","This series consists of the subject files created by the chiefs of staff and deputy chiefs of staff of Governor Leavitt. It contains correspondence\, notes\, reports\, subject files\, and other records that enabled the chiefs of staff to advise the Governor in setting policy\, coordinating the executive branch\, and managing numerous state agencies. Governor Leavitt had five chiefs of staff over the course of his administration: Charles Johnson (January 1993-July 1997)\, Bob Gross (August 1997-January 1998)\, Robert Linnell (interim chief of staff from January to March 1998)\, Ted Stewart (March 1998-October 1999)\, and Rich McKeown (October 1999-November 2003). Staff members whose records are included in this series are Charles (Charlie) Johnson (1993-1997) and Robert (Bob) Linnell (1998). Also included are the records created by Vicki Varela who served as Deputy of Communications (1993-1997) and Deputy Chief of Staff (1999-2000). A variety of topics are represented in the series ranging from,economic development\, education\, and funding for Interstate 15 to social issues such as abortion\, gangs\, and health care. Notes and programs collected from a number of professional and political conferences are included as are several articles from prominent magazines relating to the Governor and Utah.",,Public,11.70 cubic feet 27 microfilm reels
25983,District Court (First District : Cache County),Civil registers of actions,1895-1988.,Numerical by case number.,"Civil cases document the legal process and the administration of justice in conjunction with civil proceedings for the determination of a controversy between parties wherein rights are enforced or protected\, or wrongs are prevented or redressed. Records and documents pertaining to a particular civil action are filed together by the court clerk and collectively these documents constitute the case file. As these records or actions are filed\, the clerk enters them in the registers which comprise this series. The clerk is required as documents enter the case file to make a notation that shows ""the nature of each paper filed or writ issued and the substance of each order or judgment of the court and of the returns showing execution of process. The notation of an order or judgment shall show the date the notation is made. When trial by jury has been properly demanded or ordered the clerk shall enter the word 'jury' on the page assigned to that action"" [UCA 79 (b) (2)].",,Public,28 microfilm reels
26017,Governor Leavitt,2K2 Program Records,1999-2003.,Alphabetical by subject,"2K2 was created by Governor Michael Leavitt as a non-profit organization directed by David Harmer to provide consulting services and hosting support to the state during the 2002 Winter Games. These records contain correspondence\, program materials\, planning materials\, and publications.",,Public,1.00 cubic foot 2 microfilm reels
26014,District Court (First District : Cache County),Criminal registers of actions,1895-1988.,Numerical by case number.,"Traditionally district courts\, including First District Court (Cache County)\, created a register of actions for each criminal case heard by the court. The register commenced when the accusation was filed\, and thereafter the court listed each action until the case was dismissed or resolved with a conviction or acquittal. For each case the court clerk identified the defendant\, the crime of which he was accused\, a court assigned case number\, and the names of representing attorneys. For each action the clerk listed the type of action taken and the date on which that action was taken. Registers of action are case summaries which provide reference to additional records. Court assigned case numbers listed in the registers are a guide to case files which contain all of the important documents related to the case. Dates in the register provide reference to minute book entries.",,Public,5 microfilm reels
25975,Governor (2021- : Cox),Transition team report,2006.,Alphabetical by agency name.,"The report was developed and submitted by the transition team members to the then Governor-elect Jon M. Huntsman\, Jr.\, in December 2004. This report contains an executive summary followed by reports\, organization charts\, letters and memorandums\, and recommendations for staffing and reorganization\, of various state agencies and departments.",,Public,0.20 cubic foot 1 microfilm reel
27396,Beaver County (Utah). County Clerk,Death record,1881-1949.,"Alphabetical by the first letter of the surname, thereunder chronological.","These registers record deaths occurring in the county. They were created from certified death reports filed with the county clerk. From 1898 to 1905\, the county clerk was required ""to keep separate registers\, to be known as the 'register of births' and the 'register of deaths' in which births and deaths certified to him must be registered in the order by which they are reported to him"" (Utah Rev. Stat. 57:1032 (1898)). In 1905\, the responsibility of recording deaths was transferred to the State Department of Health. OBSOLETE RECORD",,Public,0.50 cubic foot 1 microfilm reel
27371,Millard County (Utah). Justice of the Peace : Woodrow District,Docket book,1914-1940.,Chronological by date.,,,Public,0.50 cubic foot
27378,Alta (Utah),Code of revised ordinances,1980.,Numerical,"These are pamphlets\, leaflets\, studies\, proposals and similar material printed by or for the municipality or any of its departments\, subdivisions or programs\, and made available to the public\, or the last manuscript report if not published.",,Public,1 microfilm reel
27365,Alta (Utah),Resolutions,1973-,Numerical,"These books contain the legislative action of city council to regulate\, require\, prohibit\, govern\, control\, or supervise any activity\, business\, conduct\, or condition authorized by UCA 10-3-701 to 715 (1997). An ordinance includes a number\, a title\, preamble\, an ordaining clause\, the body or subject of ordinance\, when applicable\, penalty of violation\, effective date\, signature of mayor or acting mayor\, and municipal seal.",Retain permanently,Public,2 microfilm reels
27472,District Court (Second District),Criminal docket,1874-1895.,Chronological by date.,"This criminal docket provides outline information about cases heard by the court. Information includes the case number\, names of parties\, nature of crime\, information about pleadings\, and notes on the outcome. The docket lists information about those involved in the Mountain Meadows massacre.",,Public,0.70 cubic foot 1 microfilm reel
27468,Division of State History,Record transfer inventory,1960-1990.,"By section, thereunder numerical by box number.",,,Public,0.20 cubic foot
27471,United States. Commissioner's Court,Criminal docket,1892-1895.,Chronological by date.,"This series contains one criminal docket book created by the Commissioner of the United States Circuit Court. Under the 1887 Edmunds-Tucker Law\, commissioners appointed by the Supreme Court were authorized to exercise jurisdiction over criminal matters in the district courts. The entries in this commissioner's docket are cases that involve the States of America vs. a defendant. Information includes the date\, defendant's name\, nature of crime\, and information about warrants and subpoenas served and returned. Criminal cases in this docket involve theft\, fornication\, adultery\, unlawful cohabitation\, and arson.",,Public,0.50 cubic foot 1 microfilm reel
27684,Wasatch Front Regional Council (Utah),Publications,1973-1981.,,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",,Public,1 microfilm reel
27683,Bureau of Environmental Health,Utah Power and Light files,1973-1977.,,"Drawings and specifications by Sterns-Rogers Corp. of Huntington\, UT Unit #2 for review and approval.",,Public,1 microfilm reel
27699,Sevier County School District (Utah),North Sevier High School yearbooks,1906-,Chronological by publication year.,"These yearbooks document school activities. They are compiled by a yearbook staff with the assistance of a teacher advisor. The yearbooks contain names and photographs of the faculty\, staff\, and individual students by grade\, school clubs\, sports\, cultural events\, and academic and social activities.",Permanent. Retain until administrative need ends,Public,0.20 cubic foot
28218,Cedar City (Utah),Cemetery interment register,1860-1979.,Chronological by burial date.,"These registers serve as a cross-reference to plat books. They are arranged numerically by interment number. They include interment number\, name of deceased\, permit number\, date interred\, certificate number\, date of death\, location of grave by plot\, lot\, tier\, name of undertaker\, owner of lot\, and pertinent information on removal (if applicable).",,Public,0.20 cubic foot 1 microfilm reel
28219,Tremonton (Utah),Cemetery records,1993-,Chronological.,"This series contains a variety of records documenting lot ownership and burials in the cemetery. It includes Information Sheets for purchase of lots and for burial of individuals\, as well as printed database reports of ownership and burials in cemetery plots. The series contains copies of Cemetery Monthly Reports of Deaths submitted to the Utah State Division of Health\, along with correspondence relating to ownership and burials. Information about plots includes names\, addresses\, and phone numbers of owners\, along with location\, date\, and price of purchase. Information on burials includes name of the deceased with birth date and place\, names of parents\, death date and place\, cause of death\, age\, burial date\, and next of kin. Correspondence can be found throughout the series and relates primarily to the transfer of plot ownership or permission for burials in given plots. The database reports simply list the plot location\, the owner's name\, and the name of the individual buried in the,plot if the plot is not vacant.",Permanent. Retain until administrative need ends,Public,5 microfilm reels
28351,Orderville (Utah),Orderville Cemetery lot books,1865-,Alphabetical by name of deceased and numerical by block and lot number.,"These registers serve as a cross-reference to plat books. They are arranged numerically by interment number. They include interment number\, name of deceased\, permit number\, date interred\, certificate number\, date of death\, location of grave by plot\, lot\, tier\, name of undertaker\, owner of lot\, and pertinent information on removal (if applicable).,These books or files contain the exact location of all persons buried in the cemetery. They include plot\, lot\, grave location\, and lot ownership record.",Permanent. Retain until administrative need ends,Public,1 microfilm reel
28343,Kanab (Utah),Cemetery maps,None.,None.,"These books contain maps of the cemetery. They are used daily to locate specific grave sites. These books include index\, plat\, and lot pages. The cemetery may only have a single wall map which serves as a key to locating specific graves.",,Public,0.05 cubic foot
28350,Uintah County (Utah). Cemeteries Department,Rock Point and Maeser Cemeteries inventories,ca. 1953.,Numerical by row and lot number.,"These books or files contain the exact location of all persons buried in the cemetery. They include plot\, lot\, grave location\, and lot ownership record.",,Public,1 microfilm reel
28341,Kanab (Utah),Cemetery burial index,1870-2008.,Alphabetical by name of deceased.,"These books or card files are arranged alphabetically by names of owners or deceased persons interred in the cemetery. They are used for reference purposes. The records include name\, interment number\, deed number\, date interred\, location of grave by plot\, lot\, block\, tier\, grave number\, and date of latest update.,These books or card files are arranged alphabetically by names of owners or deceased persons interred in the cemetery. They are used for reference purposes. The records include name\, interment number\, deed number\, date interred\, location of grave by plot\, lot\, block\, tier\, grave number\, and date of latest update.",,Public,1 microfilm reel
28348,Heber City (Utah),Cemetery lot owners list,1915.,Numerical by lot number.,"These books or files contain the exact location of all persons buried in the cemetery. They include plot\, lot\, grave location\, and lot ownership record.,These books or files contain the exact location of all persons buried in the cemetery. They include plot\, lot\, grave location\, and lot ownership record.",,Public,1 microfilm reel
28344,Holden (Utah),Cemetery records,1859-,Alphabetical by name of the deceased and numerical by block number.,"These books or files contain the exact location of all persons buried in the cemetery. They include plot\, lot\, grave location\, and lot ownership record.",Permanent. Retain until administrative need ends,Public,1 microfilm reel
28349,Uintah County (Utah). Cemeteries Department,Tridell Cemetery burials inventory,ca. 1953.,Alphanumerical by lot.,"These books or files contain the exact location of all persons buried in the cemetery. They include plot\, lot\, grave location\, and lot ownership record.",,Public,1 microfilm reel
28342,Uintah County (Utah). Cemeteries Department,Tridell Cemetery lot book,undated.,Numerical by block and lot.,"These books or files contain the exact location of all persons buried in the cemetery. They include plot\, lot\, grave location\, and lot ownership record.",,Public,1 microfilm reel
28651,Levan (Utah),Payroll record,1978-1982.,None.,"This series contains a record of payments made to individuals who worked for Levan Town. The information is recorded on pre-printed forms\, although information was entered without much regard for the forms and most of the spaces on the forms are left blank. A separate form was used for each employee and the form typically includes the name of the individual\, his/her Social Security number\, the amount paid each month\, and what appears to be amounts deducted from each paycheck.",,Public,0.50 cubic foot
28653,Washington City (Utah),Board of Adjustment minutes,1977-2012,Chronological by meeting date.,These case files document the zoning activities of the Board of Adjustment. They are used to document the cases brought before the Board of Adjustment and its decisions. They contain the original application; findings and order; correspondence; and any exhibits such as plot plans or elevations.,Permanent. Retain for 10 year(s),Public,0.35 cubic foot
28644,Levan (Utah),Accounting ledger books,1911-1987.,Chronological.,These are summaries showing the amount of receipts and disbursements of each department of the municipality. They may also include documentation from subsidiary ledgers to general ledger and accounting adjustments in the form of general entries.,,Public,1.50 cubic feet
28650,Levan (Utah),Utilities payment record books,1929-1943.,Chronological by payment date.,"This series contains several books used to records payments under the headings ""light""\, ""water""\, and ""sundry."" Levan Town operated public utilities to provide electrical power and water to residents. Most of the payments recorded in this series are for those utilities. The occasional ""sundry"" payments are for such things as licenses and fines. One book also includes accounting of revenues and expenses for a 1941 baseball tournament. The records typically record such information as the name of the person making payment\, the balance due\, the date\, and the amount paid.",,Public,
28789,San Juan County School District (Utah),Navajo language and culture learning aids,1961-,By media type.,"These records support the agency's function to create a variety of learning aids to create a print- and media-rich Dine (Navajo) language environment for students and families. Records include bilingual books\, flashcards\, pronunciation guides\, audio/visual materials\, and posters.",Permanent. Retain for 1 year(s),Public,13.85 cubic feet
28795,Murray City School District (Utah),Utah materials files,ca. 1960-1965.,Generally arranged as listed in the included inventory list.,This series contains information and materials about Utah and its history collected and compiled by the school district as a resource to support the Utah history curriculum in the schools.,Permanent. Retain until administrative need ends,Public,0.70 cubic foot
28787,Weber County (Utah). County Clerk,Militia lists,1896-1909.,"Roughly chronological by year, thereunder grouped by city or town.","This series contains lists of ""male citizens subject to military duty"" under state law. The lists are contained in books of pre-printed forms and were created by the County Assessor and ultimately filed with the County Clerk. The forms provide space to list the name of the person subject to military duty\, his age\, address or place of residence\, post office\, and nationality. Some of the books also include a total of the number of eligible persons for each community and for the whole county.",Permanent. Retain until administrative need ends,Public,2 microfilm reels
28811,Summit County (Utah). County Clerk,Militia roll books,1904-1921.,"Chronological by year, thereunder by community.",This series appears to contain lists of male citizens subject to military duty under state law. The lists are contained in books of pre-printed forms.,,Public,
29661,Sevier County (Utah),Miscellaneous maps collection,1873- [ca. 1999],Chronological by creation date.,"Cartographic records which contain the officially designated record copy of maps created by an agency. These records document unique cartographic information about the state of Utah. They may include maps\, charts\, geospatial data sets \, aerial photographs\, globes\, models\, and raised relief maps. These are a graphic representation of the earth's surface drawn to scale.",,Public,2.25 cubic feet
29651,Aurora (Utah),Ordinances,1914-,Chronological by ordinance adoption date.,"These ordinances are rules\, laws or statutes adopted by a local legislative body. Records include codified ordinances and indexes.",,Public,0.20 cubic foot
29660,Summit County Historical Society (Utah),Publications,2007-,Chronological by publication date.,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101(7)(2017) and 9-7-208(4)(2006).",,Public,0.20 cubic foot
29652,Beaver County (Utah),Election records,1890-1961,"Organized by the steps in the election process, chronologically, then alphabetically by election type and voting district.",These books are the official listing of all registered voters in Beaver county for the primary and general elections.,,Public,1.00 cubic foot
29725,Judicial Council. Board of Circuit Court Judges. Circuit Court (Second Circuit),Rich County Registers of Actions,1978-2000.,"By case type, thereunder chronological by filing date.",This series contains registers listing each case heard by the court and the actions taken in each case.,,Public,2.50 cubic feet
29690,Central Valley (Utah),Cemetery map,[ca. 2010],None.,"These historical records document burials and interments. Information identifies burial rights\, ownership of plots\, layout\, location of and information about deceased persons and related records.",,Public,0.20 cubic foot
29865,Salt Lake City School District (Utah),Student tracking cards,1954-1990.,"Chronologically by school-year span, thereunder alphabetically by student name.","This information includes each student's name\, date of birth\, parents or guardians; date student entered and exited the school and the number of days in attendance.",,Private,16.10 cubic feet
29882,Riverton (Utah),Resolutions,1978-2018,Chronological by adoption date and numerical by resolution number.,"These are formal statements of a decision\, or expression of opinion put before or adopted by the city council. They may perform the same function as an ordinance. Resolutions may include the following: establishing water and sewer rates\, charges for garbage collection and fees charged for municipal services\, establishing policies and guidelines\, and regulating the use and operation of municipal property (UCA 10-3-717 (2015)).",Retain permanently,Public,4.55 cubic feet
29881,Cottonwood Heights (Utah),"City Between the Canyons: A History of Cottonwood Heights, 1849-1953",2018.,None.,"Any record of enduring value\, regardless of format or platform\, that is disseminated by a governmental entity for public distribution. These may include website content\, printed publications\, newsletters\, social media posts\, and similar records. See Utah Code Section 9-7-101(7)(2017) and 9-7-208(4)(2006).",,Public,0.20 cubic foot
29887,Spring City (Utah),Special assessment records,1913-1940,Chronological by date of project and thereunder alphabetical by property owner surname,"These records document the levy and assessment of special taxes and the assessment of specific geographical areas for special projects\, including improvement projects. They contain extension number\, address\, plat or subdivision; block and lot numbers; name of owner; address; number of front feet; amount paid on principle; interest; when paid; total amount paid and principal interest. (GRS-950)",,Public,0.70 cubic foot
29885,Spring City (Utah),Proof of publication notices,1974-2014,Chronological by publication date,"Records of hearings held for various reasons including to regulate processes\, change rules and policies\, address the denial and revocation of licenses at the request of the public\, or to discuss particular issues at the request of an executive body. Records may include meeting notices\, proofs of publications\, meeting minutes\, the conclusions reached\, and related correspondence.",,Public,0.20 cubic foot
29884,Spring City (Utah),Meeting agenda and notices,2007-2014,Chronological by meeting or notice date,"Records of hearings held for various reasons including to regulate processes\, change rules and policies\, address the denial and revocation of licenses at the request of the public\, or to discuss particular issues at the request of an executive body. Records may include meeting notices\, proofs of publications\, meeting minutes\, the conclusions reached\, and related correspondence (GRS-1655).",,Public,0.20 cubic foot
30131,Providence (Utah),Treasurer's account books,1924-1950.,Chronological by fiscal year.,This series contains account ledgers kept by the city treasurer documenting the expenditures and other financial business of the city.,,Public,0.60 cubic foot
30138,Cache County (Utah). Providence School District,Administrative ledger,1902-1909.,Chronological by school year.,"This series contains a ledger documenting the daily routines of the Providence School District as well as student health\, graduation\, and other administrative business.",,Public,0.20 cubic foot
30130,Providence (Utah),Sidewalk paving assessment ledger,1922-1926.,None.,This series contains a sidewalk paving assessment ledger which was used to track assessments for Paving District 2. The record indicates the name of the resident paying the assessment as well as the date and amount of payment. The record was kept by the city to track payments on the Sidewalk Paving Assessment tax.,,Public,0.20 cubic foot
30135,Provo City School District (Utah). Grandview Elementary School.,Yearbook,1999-2000,None.,"Any record of enduring value\, regardless of format or platform\, that is disseminated by a governmental entity for public distribution. These may include website content\, printed publications\, newsletters\, social media posts\, and similar records. See Utah Code Section 9-7-101(7)(2017) and 9-7-208(4)(2006).",,Public,0.20 cubic foot
30196,Providence (Utah),Water billing records,1941-1945.,Chronological,"This series contains payment records for city water bills. Receipts for payment were recorded in ledgers chronologically by date of receipt. The ledgers contain such information as the date payment was made\, the receipt number\, and the charges for maintenance and connection\, as well as the name of the person making the payment or associated with the account.",,Public,0.20 cubic foot
30205,Washington City (Utah),General plan adjustments,2013-2019,Chronological by date of application.,"These files document applications to rezone property within the governmental entity. They contain the original application\, review forms\, maps of areas involved\, copies of investigative reports\, copies of planning commission minutes\, notices of hearings\, development agreements\, and related records.",,Public,0.35 cubic foot
30285,State Prison,Prisoner card name index,1896-2002.,Alphabetical by prisoner surname.,,,Private,6.50 cubic feet
30279,Governor Herbert,Program records of First Lady Jeanette Herbert,2010-2020.,None.,,,Public,5.00 cubic feet
30273,Division of State History,Historic map collections,1921-1969.,"Chronological by date, thereunder alphabetical by county name.",,,,0.25 cubic foot
30256,Heber City (Utah),Cemetery deeds,1915-1986,Chronological by date issued.,"These historical records document burials\, interments\, and disinterments. Information identifies burial rights\, permits\, ownership of plots\, layout\, location of and information about deceased persons and related records.",Retain permanently,Public,0.70 cubic foot
30275,State Prison,Personnel time record books,1902-1972.,Chronological by date.,,,Private,3.50 cubic feet
30281,State Prison,Punishment record books,1906-1937.,Chronological by date.,,,Private,1.50 cubic feet
30280,State Prison,Warden's daily log record books,1970-1977.,Chronological by date.,,,Private,5.50 cubic feet
30282,State Prison,Money receipt record books,1956-1960.,Numerical by register entry number.,,,Public,1.00 cubic foot
30277,State Prison,Goods received record books,1956-1962.,Chronological by date.,,,Public,2.50 cubic feet
81440,Office of Vital Records and Statistics,Death certificates phonetic index,1904-1934.,"Alphabetical by first letter of surname, thereunder chronological by three number code.","Created by the Utah Work Projects Administration under the direction of the Bureau of Vital Records\, this record contains the names of Utah decedents whose death certificates were filed during the years 1904 to 1934. Each entry is comprised of name code\, full name\, age\, gender\, date of death\, county code\, and death certificate number. This index is based on the Soundex coding system. This phonetic system was developed to find a surname even through it may have been recorded under various spellings.",,Public,1.00 cubic foot
81372,Washington County (Utah). County Recorder,Mining notices of location,1891-1959.,Chronological.,"Federal mining law enacted in 1872 provided that all valuable mineral deposits in the public domain were free and open to exploration and purchase and that the locators of the same were to have exclusive right of possession as long as they complied with the laws of the United States and of the local mining district. (Statutes at Large\, Treaties\, and Proclamations\, of the United States of America\, vol. XVII\, chap. 152). This act outlined the method by which mining claims could be patented\, the first step being the discovery of a potentially productive site and recording of a claim or notice of location. Each notice of location recorded in these books indicates the name or names of locators\, provides a legal description of the location\, names the claim\, and usually the mining district\, and is signed by the county recorder. Recorded claims document three distinct periods of mining activity in Washington County. During the late nineteenth century\, numerous claimants recorded notices of,location for lode claims to mineral deposits such as silver or copper. In the first decade of the twentieth century\, claimants were focusing on placer claims for potential petroleum production\, and in the mid-1950s they were primarily interested in uranium.",,Public,20 microfilm reels
81437,Office of Vital Records and Statistics,Soundex birth certificate index,1905-1934.,Alphabetical by surname or code number.,"These records support the agency's function to document\, preserve\, and certify the facts of births for residents of the state. These phonetic indexes are used to locate existing birth records and were developed by the Works Projects Administration in the 1930s. The Soundex are coded surname indexes based on the progression of consonants rather than the spelling of the surname in order to alleviate confusion caused by multiple spellings of the same name.",,Exempt,2.35 cubic feet
81438,Office of Vital Records and Statistics,Delayed birth certificates index,1941-,Alphabetical by name,"This is an index to the Delayed Birth Certificates filed with the bureau\, they cover births not registered as soon after the child's birth as usual (cf. 1941 filing dates for 1878 births). The date span covers the dates of filing. The actual birth dates go as far back as 1878. The information includes name\, birth place\, sex\, birth date\, father's name\, mother's name\, and file number.",Permanent. Retain for 100 year(s),Private,3.50 cubic feet
82994,District Court (Third District),Copyright petitions,"i 1870-1875, 1879.",Chronological by date of filing.,"An original application for copyright for theatrical plays\, books\, maps\, drawings\, medicine preparations\, slip inscriptions\, and labels make up these petitions. A description of the play\, book\, or map\, or a sample of the label or slip design are usually included. These petitions document the legal process of securing intellectual property rights in the territorial third judicial district.",,Public,0.20 cubic foot 1 microfilm reel
83236,Uintah County (Utah). County Recorder,Mining records,1889-,Chronological by date filed,"Mining records\, which constitute a legal record\, are kept by the county recorder for the purpose of monitoring and registering mining claims and operations. Mining records contain notices of location which provide the name of claim\, locators\, locations\, legal description\, and the mining district; proofs of labor which record the work performed at each mine annually; and deeds which record information affecting the title to the mining property.,Until the law changed in 1897 mining districts in Utah had the option of electing their own mining district recorder. Many of the larger districts within Utah chose to elect their own recorders while claims and other records within smaller mining districts or in unorganized areas were filed with the county recorder. Beginning in 1897\, all mining records in the county were filed with the county recorder.",Permanent. Retain until administrative need ends,Public,36 microfilm reels
83186,San Juan County (Utah). County Recorder,Proof of labor index,1957-1994.,"Alphabetically grouped by name of claim, thereunder chronological.","The San Juan county recorder has created a separate index to affidavits showing proof of labor for mining claims. Federal mining law provides private parties the right to mine valuable mineral deposits on public land\, but in order to patent a claim\, the law requires the claimant to do development work. Utah law requires locators to do at least $50 worth of work within 90 days after posting the location notice\, and at least $100 worth of labor annually as required by federal law. Utah law also requires an affidavit to be filed in the office of the county recorder upon completion of such work. Such affidavits show the name of the claim and where situated\, the number of days' work done and the character and value of improvements\, the dates labor was performed and for whose benefit\, and a statement of the actual amount paid for the labor or improvements (Utah Code Annotated\, 1953\, 40-1-6). The San Juan County recorder's index to proof of labor affidavits provides the following information:,the name of the claim\, the names of locators\, the names of persons whose signatures appear on the affidavit\, the date filed\, and the book and page number where recorded.",,Public,4 microfilm reels
83011,Department of Health and Human Services. Community Health and Well-Being. Division of Population Health. Office of Communicable Diseases.,Administrative files,1960-,Alphabetical,"These records contain Bureau specific business-related correspondence which provides unique information about agency functions\, policies\, procedures\, or programs. These records document material discussions and decisions made regarding all agency interests\, and may originate on paper\, electronic mail\, or other media. These records may also contain medical and disease control information and administrative subject files. This correspondence is filed separately from program case files\, and project files.",Permanent. Retain for 20 year(s),Public,1 microfilm reel
82708,Washington County (Utah). County Recorder,Water claims index,1908-,Chronological by date.,"The Washington County Recorder created a comprehensive index to documents relating to water rights. The index describes the kind of instrument\, dates of creation and filing\, names of grantor and grantee and name of claim. It indicates the book and page number where the documents were recorded. The documents referred to in this index include: 1) an assortment of water deeds\, including warranty deeds\, quit claim deeds\, trust deeds\, sheriff's deeds\, mining deeds and administrator's deeds; 2) certification of water rights\, including water certificates\, affidavits and notices of appropriation\, and certificates of appropriation; 3) Fifth District Court actions regarding water rights\, including court decrees; 4) other documents involving water rights\, including mortgages\, resolutions\, agreements\, amendments\, patents\, and declarations of right of way.",Retain permanently,Public,1 microfilm reel
84097,Box Elder County (Utah). County Recorder,Mining records,1871-,Chronological by date filed.,"Mining records\, which constitute a legal record\, are kept by the county recorder for the purpose of monitoring and registering mining claims and operations. Mining records contain notices of location which provide the name of claim\, locators\, locations\, legal description\, and the mining district; proofs of labor which record the work performed at each mine annually; and deeds which record information affecting the title to the mining property. Other records include mineral certificates\, affidavits of ownership\, mining leases\, and options to purchase. Until the law changed in 1897 mining districts in Utah had the option of electing their own mining district recorder. Many of the larger districts within Utah chose to elect their own recorders while claims and other records within smaller mining districts or in unorganized areas were filed with the county recorder. Beginning in 1897\, all mining records in the county were filed with the county recorder.",Retain permanently,Public,26 microfilm reels
84088,Wayne County (Utah). County Recorder,Military discharges,1945-1974.,Chronological by date recorded,"Since 1923 Utah code has provided that upon presentation\, the county recorder shall record honorable discharges from the military\, naval or marine service of the United States\, and any orders citations\, and decorations of honor relating to a person while in the military service. County recorders' copies are considered evidence with the same effect as the original. (Utah Code\, 17-1-14\, 2000). Military discharge records include extensive personal information as well as military service and discharge information. Documents in this series represent discharges from World War I to the Vietnam War.",,Public,1 microfilm reel
84091,Box Elder County (Utah). County Clerk,Articles of incorporation record books,1870-1961.,"Alphabetical by book letter, thereunder chronological.","These volumes record copies of Articles of Incorporation filed with the Box Elder County Clerk by newly organized corporations. The record books were kept as the official copy which was available for public use. The actual articles of incorporation record the following: names of the incorporators and their places of residence\, the length of the corporation's duration\, the pursuit of business agreed upon\, amount of stock each shareholder receives\, description of stock classes\, number and kind of corporate officers\, and the number of directors necessary to transact corporate business. Under current Utah law and the laws of the territorial legislature\, individuals desiring to incorporate\, were to file,and record articles of incorporation with their respective county clerk. These agreements specified the nature and place of business\, amount of stock to be issued\, terms for officers\, etc. The clerk in turn issued certificate of incorporation and recorded the final articles of incorporation in these record books. The series ended in 1961 when registration of corporations was transferred to the State government and the Division of Corporations was created.",,Public,5 microfilm reels
84081,Wayne County (Utah). County Recorder,Deeds,i 1891-1976.,"Numerical according to book number, thereunder by page number.","These are recorded copies of various types of deeds registered with the county recorder that show land ownership. Types of deeds may be sheriff\, administrator\, quit claim\, guardian\, probate\, mayor and trust deeds. Information recorded includes entry number; date of deed; names of grantor and grantee\, legal description of property; consideration given for the property; signatures; and date recorded.",,Public,1 microfilm reel
84236,Duchesne County (Utah). County Recorder,Military discharges,1945-1994.,Chronological by date.,"Since 1923\, Utah Code has provided that upon presentation\, the county recorder shall record honorable discharges from the military\, naval or marine service of the United States\, and any orders\, citations\, and decorations of honor relating to a person while in the military service of the United States. County recorders' copies are considered evidence with the same effect as the original. (Utah Code\, 17-21-14\, 2000). Military discharges contain a wide range of personal information\, in addition to military and discharge information. Documents in this series include discharges from World War I to the Vietnam War and after.",,Private,2 microfilm reels
84626,Board of Education. Office of Education. Division of Instructional Services,School evaluation reports,1956-2015.,Chronological by year and month of report.,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",,Public,2.00 cubic feet 1 microfilm reel
84630,Park City (Utah). City Recorder,Glenwood cemetery interment register,1885-1982.,Roughly chronological by burial date.,"These are registers of names of all persons owning burial plots in the cemetery. They include deed number\, date issued\, name of owner\, description of property\, amount paid\, receipt number\, perpetual care record\, date issued\, and certificate number. This register is also called ""Burial Right"" Registers or Payment Records.",,Public,1 microfilm reel
84636,West Jordan (Utah). Sexton,Cemetery records,1885-1981.,Alphabetical by first letter of surname,"These records contain information regarding the purchase of grave sites and location of individual burials of the cemetery. Information includes grave sites given by lot\, plat\, and block number; plot deeds or lot ownership records; perpetual care certificates; financial records of cemtery; and burial records or interment registers. A death record may also be included whic will list cause of death\, physician\, and undertaker of the deceased. May include maps indicating specific locations of plots.",,Public,2 microfilm reels
84444,Salt Lake City School District (Utah),Personnel directories,1922-2023.,Chronological.,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",Permanent. Retain for 5 year(s),Public,2.35 cubic feet 1 microfilm reel
25863,Governor Walker,Chief of Staff Records,2003-2005.,Alphabetical by subject.,"These records are subject files created and maintained by the Governor's Chief of Staff\, Gary Doxey\, on various topics.",,Public,0.75 cubic foot 2 microfilm reels
25972,Territorial Supreme Court,Dockets,1851-1857.,Chronological by date.,"This series contains the first known docket book created by the clerk of the Utah Supreme Court. The docket book begins with an entry dated September 22\, 1851 and ends on March 22\, 1857. The first page of the book discusses the basic organization of the Territorial Supreme Court and provides the names of the first justices appointed to serve. The first 75 pages of the docket formalize the organization and implementation of Supreme Court proceedings in the territory. Business recorded on these pages includes appointments\, rules of the court\, and meeting minutes. Throughout the book there are multiple pages dedicated to the appointment of both territorial justices as well as the appointment of attorneys in the territory. Near the end of the book there is a brief register of action for cases heard by the Supreme Court between 1853 and 1856.",,Public,0.50 cubic foot 1 microfilm reel
25973,District Court (First District),Docket,1851-1856.,Chronological by date.,"This series contains the first known docket book created by the clerk of the Territorial First District Court. Pages 7-37 of the book are comprised of daily minute book entries for both civil and criminal cases heard by the court. Information in these entries include the names of plaintiffs and defendants\, complaints\, and the date of actions. Among the prominent cases heard by the court is the 1852 Indian slave trading trial of Pedro Leon (case number 18). Pages 23-179 of the docket book include register of action entries for assorted cases heard by the court. These include cases that were appealed from the Salt Lake County Probate Court.",,Public,0.50 cubic foot 1 microfilm reel
25937,Supreme Court,Registers of actions,1888-1985.,Chronological by date.,"This record series contains the registers of action created as cases were heard by the Supreme Court. A register of action entry may contain the following pieces of information for each case: name of the attorney for the plaintiff and defendant\, petitions\, complaints\, summons\, answers to summons\, orders from the court\, exhibits\, judgment\, findings and conclusions\, costs\, decrees\, verdict\, motions for cross complaints or new trials\, amendments to previous answers\, disclaimers\, bonds\, and inventories.",,Public,17.00 cubic feet 17 microfilm reels
25964,Supreme Court,Minute books,1859-1987.,Chronological by date.,"These minute books contain the documentation of daily proceedings of the Utah Supreme Court but are not transcripts of court cases. The abstracts recorded in these books document the variety of court matters the Utah Supreme Court has been engaged in over time. The main duty of the court was to hear and make decisions on lower court proceedings as they were appealed to the higher court. Most of the entries in these volumes reflect that emphasis as the majority document decisions rendered on various civil\, criminal\, or probate cases from across the state. Its not uncommon to also find entries related to the naturalization process in some of the earlier volumes. Information in these record books was recorded by the clerk of the court and typically consists of the names of appellants and respondents\, the names of attorneys and representatives making oral argument before the court\, the names and signatures of justices rendering opinions on cases\, and in later volumes a case file number,assigned on an individual case basis. These records are a useful resource in tracing not only changes in the structure and jurisdiction of the Utah Supreme Court\, but in a broader sense larger changes in society based on the types of court cases appearing before the Utah Supreme Court.",,Public,10.50 cubic feet 12 microfilm reels
25939,Territorial Supreme Court,Record of opinions books,1877-1894.,Sequential by book number.,"These record books contain handwritten abstracts of the opinions rendered by Utahs Territorial Supreme Court for the period between 1877 and 1894. Cases heard by the Territorial Supreme Court were appealed from lower Territorial District Courts throughout the state. Every case heard before the Supreme Court contains a respondent and appellant\, while every opinion in the entry book ends with a notice of filing by the court clerk. Cases are both civil and criminal. There are a number of high profile cases throughout including US versus the LDS Church\, the People versus Lorenzo Snow\, and the People versus John D. Lee.",,Public,3.00 cubic feet 3 microfilm reels
25938,Supreme Court,Registers of actions indexes,1895-1940.,Numerical by book number.,"These index books serve as a finding aid for the Registers of Action of the Utah Supreme Court. Index books present in this series correspond to the appropriate register of action book except in the case of book 13 which re-indexes entries found in books 3\, 4\, and 5.",,Public,5.50 cubic feet 1 microfilm reel
25962,Utah County (Utah). Justice of the Peace : American Fork Precinct,Justice dockets,1883-1926.,Chronological by date.,"The American Fork Precinct docket books record actions in cases heard before the American Fork Justice of the Peace including larceny\, forgery\, and other misdemeanors.",,Public,0.70 cubic foot
26410,Provo (Utah). Parks & Recreation Department,Cemetery burial records,1876-1995,Generally chronological by burial date.,"These registers serve as a cross-reference to plat books. They are arranged numerically by interment number. They include interment number\, name of deceased\, permit number\, date interred\, certificate number\, date of death\, location of grave by plot\, lot\, tier\, name of undertaker\, owner of lot\, and pertinent information on removal (if applicable).",,Public,4 microfilm reels
26364,Mount Pleasant (Utah),Cemetery records,1878-,Chronological by burial date.,"These books or files contain the exact location of all persons buried in the cemetery. They include plot\, lot\, grave location\, and lot ownership record.",Permanent. Retain until administrative need ends,Public,3 microfilm reels
26478,Fountain Green (Utah),Cemetery records,1873-,Alphabetical by surname.,"These books or files contain the exact location of all persons buried in the cemetery. They include plot\, lot\, grave location\, and lot ownership record.",Permanent. Retain until administrative need ends,Public,1 microfilm reel
26430,Moroni (Utah),Cemetery records,1870-,Chronological.,"These books are sexton's records for the Moroni City Cemetery\, also referred to as the Moroni City Cemetery Records. The books include each person's death date\, place\, burial location\, cause of death\, and sometimes provide more personal information such as age\, birth date\, birthplace\, their parents names\, religion\, and occupation. An index book provides reference to deaths 1870-1970.",Permanent. Retain until administrative need ends,Public,1 microfilm reel
26393,Gunnison (Utah),Cemetery records,1889-,Alphabetical by surname; sexton's records are chronological.,"These books contain information on persons buried in the cemetery. Some books include plot\, lot\, grave location\, and lot ownership record. Other books include information on persons date and place of birth\, death date and place\, cause of death\, martial status\, religious affiliation\, and the name of parents.",Permanent. Retain until administrative need ends,Public,2 microfilm reels
27317,Washington County (Utah). County Clerk,Voter registration applications,1978-2023.,"Chronological by time period, thereunder alphabetical by registrant name.","Various forms are used to register all eligible voters in Washington County. Information on the forms may include voter's name\, address\, birth date\, birth place\, last address where previously registered\, political party (optional)\, date\, signature and sworn statement.",Permanent. Retain until administrative need ends,Public,46.00 cubic feet
27272,Spanish Fork (Utah),Affidavits of kinship and indemnification agreements,1995-,Chronological by date signed.,"Indemnification agreements authorize burial in cemetery lots when the person providing authorization is not the owner but the next of kin. They indemnify the city against all costs of disinterment and reburial\, attorney fees\, or other costs associated with wrongful interment. Almost always the owner is unable to sign the agreement because he or she is deceased. The agreements identify the relevant cemetery lot\, name the owner\, and provide information about the next of kin who is authorizing burial in the lot.",Permanent. Retain until administrative need ends,Public,0.20 cubic foot 1 microfilm reel
27276,Spring City (Utah),City code,2002-,Numerical by code number,"Municipalities are empowered to ""revise\, codify\, and compile...and to publish in book\, pamphlet\, or looseleaf form all ordinances."" In 2004 Spring City published the ""City Code of Spring City\,"" which is a complete simplified code of all general or permanent city ordinances (See Utah Code\, 10-3-707 [1977]). Spring City Code addresses the following: administration\, committees and commissions\, business and license regulations\, public health and safety\, motor vehicles and traffic\, public ways and property\, utilities\, building and zoning and subdivision regulations\, and impact fees.,These books contain the legislative action of city council to regulate\, require\, prohibit\, govern\, control\, or supervise any activity\, business\, conduct\, or condition authorized by UCA 10-3-701 to 715 (1977). An ordinance includes a number\, a title\, preamble\, an ordaining clause\, the body or subject of ordinance\, when applicable\, penalty of violation\, effective date\, signature of mayor or acting mayor\, and municipal seal.",Permanent. Retain until administrative need ends,Public,1 microfilm reel
27273,Spring City (Utah),Resolutions,"1954, 1974, 1976, 1977, 1982, 1983, 1987-",Roughly alphabetical by topic,"These are formal statements of a decision\, or expression of opinion put before or adopted by the city council. They may perform the same function as an ordinance. Resolutions may include the following: establishing water and sewer rates\, charges for garbage collection and fees charged for municipal services\, establishing policies and guidelines\, and regulating the use and operation of municipal property (UCA 10-3-717 (1977)).",Permanent. Retain until administrative need ends,Public,1 microfilm reel
27275,Spring City (Utah),Military bond and service records,1917-1950.,Alphabetical within subject categories,"This bond book contains records of Spring City residents who contributed to U.S. military efforts\, particularly in World War I. It includes information about each individual who made financial contributions in 1917 and 1918. It includes lists of individuals who served in various wars including the Black Hawk Indian War\, World War I\, the Civil War\, and Spanish American War. There is also mention of some who served in World War II.",,Public,1 microfilm reel
27569,Governor (2021- : Cox),Utah School Study Committee,1964.,,Reports to Governor Clyde by the School Study Committee on education across the state.,,Public,1 microfilm reel
27574,Sanpete County (Utah). County Clerk,Birth certificates,1905-1955.,"Alphabetical by district, thereunder chronological by date.","These are duplicate copies of birth certificates for births occurring in Sanpete County\, Utah. The majority of the volumes are from Ephraim with the remaining from Wales. Each certificate contains the name of the county; the name of the precinct or town; the child's full name; sex; multiple birth information; legitimacy; date of birth; parents' names\, residence\, color (race)\, age\, occupation\, and birthplaces; total number of children born to the mother; and number of children still living. Also included is the name and signature of the attending physician.",,Private,0.75 cubic foot
27571,University of Utah (Utah),administrative reports,1896-,Chronological,"This series contains addresses\, memos\, organization\, statements\, history\, policies\, etc.,Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101(7)(2017) and 9-7-208(4)(2006).",Permanent. Retain until administrative need ends,Public,1 microfilm reel
27561,Board of Education. Division of Research and Development,Publications,1940-1978.,,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",,Public,1 microfilm reel
27568,Apprenticeship Council,Publications,1957-1979.,Chronological.,"Records include Administrative Reports\, Apprenticeship Actions\, and Working Under Industrial Commission.",,Public,1 microfilm reel
27559,Board of Education. Division of Special Educational Services,Publications,"1961, 1964-1971; 1975.",,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",,Public,1 microfilm reel
27929,Salt Lake County Service Area #3 (Utah),Maps and plans for area's water resources,1970-,"By subject -- topographical and area maps, utilities, construction, and mining claims.","Cartographic records which contain the officially designated record copy of maps created by an agency. These records document unique cartographic information about the state of Utah. They may include maps\, charts\, aerial photographs\, globes\, models\, and raised relief maps these are a graphic representation of the earth?s surface drawn to scale.",Permanent. Retain for 8 year(s),Public,17.65 cubic feet
27989,Canyons School District (Utah). Crescent Elementary School,Student attendance records,1953-1966; 1973-1979.,Chronological by school year.,"These are the class rolls maintained by each teacher. They are used to record student attendance. Attendance has been computerized in all Utah school districts and the use of class rolls has been discontinued. These rolls contained teacher's name\, students' names\, school and class\, entry date\, exit date\, days of absence\, and sometimes grades. Some class rolls may be the only surviving record of student attendance and grades and would require permanent retention (See Official transcripts\, item 17-3).",Retain for 3 year(s),Exempt,1.25 cubic feet
28336,Uintah County (Utah). Cemeteries Department,Maeser Cemetery lot book,1919-2010.,Numerical by lot.,"These books or files contain the exact location of all persons buried in the cemetery. They include plot\, lot\, grave location\, and lot ownership record.",,Public,1 microfilm reel
28337,Heber City (Utah),Cemetery interment registers,1859-2011.,Chronological by death date.,"These registers serve as a cross-reference to plat books. They are arranged numerically by interment number. They include interment number\, name of deceased\, permit number\, date interred\, certificate number\, date of death\, location of grave by plot\, lot\, tier\, name of undertaker\, owner of lot\, and pertinent information on removal (if applicable).",,Public,1 microfilm reel
28330,Uintah County (Utah). Cemeteries Department,Gusher Cemetery records,1920-2004.,Numerical by lot number and alphabetical by last name of deceased.,"These cemetery records consist of lot books that contain the block and plot numbers for the Gusher Cemetery. This series also contains information about the deceased\, including obituaries and funeral programs. These records also contain miscellaneous items including a quit-claim deed certificate for Halle Henry Haub and a cemetery inventory performed in 1987.",,Public,1 microfilm reel
28335,Uintah County (Utah). Cemeteries Department,Lapoint Cemetery records,1913-2004.,Alphabetical by last name of deceased and numerical by block.,"These books or files contain the exact location of all persons buried in the cemetery. They include plot\, lot\, grave location\, and lot ownership record.",,Public,1 microfilm reel
28332,Uintah County (Utah). Cemeteries Department,Avalon Cemetery lot books,undated.,Alphanumerical by block and lot.,"These books or files contain the exact location of all persons buried in the cemetery. They include plot\, lot\, grave location\, and lot ownership record.",,Public,1 microfilm reel
28333,Uintah County (Utah). Cemeteries Department,Leota Cemetery lot books,undated.,Numerical by block and lot.,"These books or files contain the exact location of all persons buried in the cemetery. They include plot\, lot\, grave location\, and lot ownership record.",,Public,1 microfilm reel
28334,Uintah County (Utah). Cemeteries Department,Hayden Cemetery lot books,undated.,Alphanumerical by block and lot.,"These books or files contain the exact location of all persons buried in the cemetery. They include plot\, lot\, grave location\, and lot ownership record.",,Public,1 microfilm reel
28331,Heber City (Utah),Cemetery lot records,1859-2010.,Alphabetical by owner name.,"These books or files contain the exact location of all persons buried in the cemetery. They include plot\, lot\, grave location\, and lot ownership record.,These books or files contain the exact location of all persons buried in the cemetery. They include plot\, lot\, grave location\, and lot ownership record.",,Public,7 microfilm reels
28329,Heber City (Utah),Cemetery burial index,1859-2011.,Alphabetical by name of the deceased.,"These books or card files are arranged alphabetically by names of owners or deceased persons interred in the cemetery. They are used for reference purposes. The records include name\, interment number\, deed number\, date interred\, location of grave by plot\, lot\, block\, tier\, grave number\, and date of latest update.",,Public,2 microfilm reels
28422,Iron County (Utah). Probate Court,Insanity case minute book,1886-1896.,Chronological by hearing date.,This series contains minutes of insanity cases hearings before the court.,,Public,0.50 cubic foot 1 microfilm reel
28445,Canyons School District (Utah). Jordan High School,Yearbooks,1911-,Chronological by school year.,"These yearbooks document school activities. They are compiled by a yearbook staff with the assistance of a teacher advisor. The yearbooks contain names and photographs of the faculty\, staff\, and individual students by grade\, school clubs\, sports\, cultural events\, and academic and social activities.,Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",Permanent. Retain until administrative need ends,Public,
28394,Payson (Utah),Cemetery deed book,1888-1901.,Generally chronological by recording date.,"These are copies of actual deeds issued to owners of cemetery plots. They are used to keep an accurate record of plot ownership and whether they have perpetual care. They include deed number\, date issued\, name of owner\, amount of ground purchased\, description of grave purchased\, amount paid and receipt number. In some communities these deeds are recorded by the county recorder\, but in most communities the deeds are not recorded and the municipality retains the official copy. These deeds are also called ""Burial Rights.""",,Public,
28470,Tooele (Utah). Community Development Department,Building permit summaries,1937-1978.,Chronological.,"These registers are usually computer printouts\, but may include books listing all issued building permits. The register is arranged chronologically and includes the name of the owner\, name of contractor\, address\, date\, and general use of building. Prior to 1950\, the permit register may be the only record of the issuance of building permits.",,Public,
28420,Iron County (Utah). Probate Court,Fee book,1887-1896.,None.,,,Public,0.50 cubic foot 1 microfilm reel
28421,Iron County (Utah). Probate Court,Administrators' record book,1882-1894.,Chronological by date.,,,Public,0.50 cubic foot 1 microfilm reel
28440,Millard County (Utah),County record book,1852-1865.,None.,"This series contains one general record book that includes land records\, brand recordings\, probate court records\, survey records\, property records\, and other assorted materials from the various county agencies in Millard County.",Permanent. Retain until administrative need ends,Public,1 microfilm reel
28591,School Building Survey Commission,School plant needs reports,1951.,"Alphabetical by school district, thereunder by elementary, junior high, and high schools, thereunder alphabetical by school name.","Also included are school plant need reports and appendices which contain population trends\, score card ratings\, building valuations\, recommendations\, description of the schools\, construction cost breakdown\, depreciation\, photographs and diagrams.",Retain permanently,Public,0.90 cubic foot
28582,Provo City School District (Utah). Grandview Elementary School.,Parent Teacher Association (PTA) records,1951-1982.,Generally chronological by school year.,These books document the events of the year. They are compiled by the school's historian. There is a separate book for each school year. The books contain photographs; newspaper articles; programs for special programs and events; the school newspaper; and short written descriptions of special school activities.,,Public,3.10 cubic feet
28633,Levan (Utah),Waterworks maps,1934-1935.,Numerical by map number.,"These charts show the locations of all water mains\, valves\, hydrants\, and water services to property owners in a given area.",,Public,0.50 cubic foot
28817,Ogden (Utah). Court,Fee books,1908-1928.,Chronological by payment date.,"This series contains ledger books used to record payments of fees and fines to the court. They typically note the name of the person or entity making the payment\, the date of payment\, and the payment amount.",,Public,
28838,Stockton (Utah),Treasurer's cash balance book,1901-1923.,Chronological by date of transaction.,This series contains a record of income and expenses for the town of Stockton.,,Public,
28961,Duchesne County (Utah). County Assessor,Appraisal records,1915-,Numerical by card number.,"These records support the agency's function to assist in the calculation of property taxes by determining the value of properties which are subject to taxation in the county (Utah Code 59-2-1302(2011)). Records document the value and taxes or uniform fees for property\, and are used to collect monetary obligations from the property owner\, as well as to reassess the value of a property. Information includes the property's address\, description\, owner contact information\, and related information.",Retain permanently,Public,134.0 cubic feet
28964,Southern Utah State College,Yearbooks,1915-1982.,Chronological by publication year.,"These are albums containing photographs taken annually of the school's students\, teachers\, and school activities. They document the school's student body.",,Public,0.20 cubic foot
28984,Emery County (Utah). Justice of the Peace. Castle Dale Precinct,Justice docket,1956-1961,Chronological by hearing date.,This series contains a book used to document cases heard by the justice of the peace.,,Public,0.50 cubic foot
28983,Castle Dale (Utah),Record of Estrays,1900-1915.,Generally chronological by date animal was taken in by officials.,"These records are created during the conduct of animal control and shelter programs. Records include biting incidents\, licenses\, euthanasia\, adoptions\, investigations\, citations\, complaints and related records.",,Public,0.20 cubic foot
29495,Division of State History,Utah geographic place names,Ca. 1978-1989.,"By topic, thereunder alphabetical","This series is primarily composed of individual handwritten field notes collected for Phase II of the Utah Geographic Names Identification System project. It includes computer printouts of names shown on the topographic-map series\, to be used for Phase II. Phase II being the systematic collection of names from other sources\, including maps\, charts\, and text. This series also contains alphabetically organized files of individual Utah place names. The material in this series was gathered from field-work done in Utah for Phase II of the United States Geographic Names Identification System. Materials include: Printouts from the completed Phase I project to be used for the Phase II project\, instructions regarding Phase II\, worksheets on individual place names that include the co-ordinates\, names\, and variants. The series includes bound computer printouts and unbound handwritten field notes on worksheets\, and a collection of established and registered geographic place names for Utah. The,Geographic Names Information System is a computer-based information system that provides information for named entities in the United States. To meet major national needs\, in 1978 the United States Geological Survey agreed to develop and maintain a master computer-based catalog of domestic geographic names. This program provides direct support to the United States Geological Survey mapping mission\, the USGS being responsible for providing staff support for the domestic names activities. A separate file is maintained for each state\, territory\, and outlying area. The National Geographic Names Database is the largest database in the Geographic Names Identification System. Databases in the GNIS include: The National Geographic Names Database The National Topographic Map Names Database The Reference Database The Board on Geographic Names Database The goal of the United States Board on Geographic Names is to create and develop an information depository that could facilitate the,standardization of geographic names in the United States and be able to meet a variety of special needs. This collection is primarily concerned with the Phase II work done for Utah State.",,Public,12.30 cubic feet
29459,Governor Leavitt,Scrapbooks,i 1994-1997.,Generally chronological by date.,This series contains to bound scrapbooks used to collect newspaper clippings related to issues of interest to Governor Leavitt and his staff.,,Public,0.50 cubic foot
29235,Salt Lake City (Utah). Building Inspector,Building survey dead files,1948-1965,Alphanumeric,"This series contains surveys done on commercial buildings that were classified as risks by the building inspector. These files seem to have been used to determine if the buildings could be saved or had to be destroyed. They were considered dead files once the information was no longer valid\, due to renovation or demolition. The files contain such information as the date of the survey\, the surveyor\, address\, name of business. All of the buildings information\, and how many businesses where housed in it. Most of these reports note that the building was eventually demolished either in whole or in part.",,Public,1.00 cubic foot
29458,Salt Lake City School District (Utah). Lowell Elementary School,Dedicatory prayer plaque,s 1967.,None.,This series contains a the dedicatory prayer for the school building mounted on a wooden plaque.,,Public,0.50 cubic foot
29232,Salt Lake City (Utah). Building Inspector,Building permit tracking card files,1914-1976.,Alphanumerical by street name.,"This series contains card files tracking the different permits issued for building construction and demolition. Each card contains such information as the address of the building\, the owner\, permit numbers for building\, electrical and plumbing permits\, when each permit was issued\, if and when the building was eventually demolished.",,,0.40 cubic foot
29826,Spring City (Utah),Election registration records,1936-1952.,Chronological by election year,"These are registration records of eligible voters including registration forms\, absent and early voter registers\, and register books. These records verify a subject's eligibility to vote by establishing his or her citizenship\, age\, identity\, residency\, signature\, and other information required by statute. (GRS 288) These records document primary and general elections administered by a municipality. They are used to verify that elections were held in accordance with statute. All records required in elections are included except ballots\, returns\, and canvasses\, which have separate retention schedules. (GRS 1019)",,Public,2.05 cubic feet
29840,Heber City (Utah). Police Department,Shift log,1956.,Chronological,"This series contains a shift log kept by on-duty police officers in Heber City. The log covers the year 1956 and includes such information as the names (often just the first or last\, not both) of the officers on duty and the shifts they worked\, as well as notes about the goings-on during their shift. These notes provide brief details about calls they received\, events in town\, funerals attended\, the people they interacted with while on duty\, arrests\, tickets issued\, and other routine happenings.",,Public,0.20 cubic foot
29838,Heber City (Utah),Survey record,undated.,Numerical by block number,"This series contains a book recording a survey of Heber City including plat and block drawings as well as field notes. The book is almost entirely empty save two pages with a drawing and notes regarding Block 137. The survey drawing shows geographic coordinates\, street names\, and the name of the owner of a section of the block. The field notes for Block 137 contain a description of the block.",,Public,0.50 cubic foot
29839,Heber City (Utah). Police Department,Arrest log,1937-1943.,Chronological by date of arrest.,"This series contains an arrest log kept by the police of Heber City. The log contains such information as the name\, age\, and sometimes description of the person arrested; the time the person was arrested; whether or not they were arrested with a warrant; the offense they were charged with at arrest; the date and time they were taken before the justice; a description of any property taken from them; and any other remarks noted by the arresting officer. Each record contains the signature of the city marshal. The vast majority of arrests logged in this book were for drunkeness\, though other offenses include reckless driving\, petty larceny\, selling or peddling without a license\, selling liquor or cigarettes to a minor\, or disturbing the peace.",,Public,0.20 cubic foot
29837,Heber City (Utah),Justice court records,1899-1928.,Numerical by case number.,"This series contains justice court records kept by the local justice court in Heber City. The court heard cases involving small claims and minor criminal infractions such as battery and larceny. This series contains a folder of loose justice court records and a court docket. The loose records include such records as a warrant of arrest\, a claim\, a demurer\, and correspondence. The docket contains written summaries of each case heard in the justice court as well as marriages performed by the justice of the peace. Records of each case contain such information as the complaint\, the plea\, any actions taken in the case\, the judgment \, and notes regarding any legal fees owed to the court or fines imposed by the court. The names of plaintiffs and defendants were recorded as well as their place of residence\, usually throughout Wasatch County with some from neighboring Summit County. Also included are the dates each case was brought before the case and the names of the justices of the peace. The,entries recording marriages include the names of the involved parties\, their places of residence\, names of witnesses\, and the dates of the marriages.",,Public,0.85 cubic foot
29830,Heber City (Utah),Financial records,1932-1969.,Chronological by date of receipt,"This series contains financial records kept by the city. These records primarily relate to the documentation and management of the city's budget; the tracking of checks\, claims\, and accounts paid by the city; and receipts kept documenting the city's financial business.",,Public,2.40 cubic feet
29917,Spring City (Utah),Poll tax ledger,1894-1906.,Chronological by year.,This poll tax ledger was kept by city staff to account for each individual liable to pay the tax levied on their person.,,Public,0.20 cubic foot
29892,Spring City (Utah),Justice Court appointment records,2016-2017,By applicant name.,"This series contains municipal appointment records which document the appointment of persons by the City Council or Mayor. These files include letters of recommendation\, letters of appointment\, resumes\, and related correspondence. (GRS-1010)",,Public,0.20 cubic foot
29897,Spring City (Utah),Public utilities payment records,1921-1998,By utility type thereunder chronological.,"This series contains ledgers used to track municipal water and sewer utility bills and payments. The ledgers contain such information as customer names\, debits\, credits\, notes indicating status of service\, and any outstanding balances.",,Public,1.40 cubic feet
29894,Spring City (Utah),Municipal election records,2015,None.,These records document primary and general elections administered by a municipality. They are used to verify that elections were held in accordance with statute. (GRS-1019),,Public,0.20 cubic foot
29916,Spring City (Utah),Revised ordinances,1892-1931,Chronological by publication date.,"These ordinances are rules\, laws or statutes adopted by a local legislative body. Records include codified ordinances and indexes (GRS-49).",,Public,0.35 cubic foot
29905,Spring City (Utah),Record of Estrays,1902-1953,Chronological by date animal was taken up.,"These records are created during the conduct of animal control and shelter programs. Records include biting incidents\, licenses\, euthanasia\, adoptions\, investigations\, citations\, complaints and related records.",,Public,0.20 cubic foot
29895,Spring City (Utah),US Post Office records,1898-1949.,Chronological by date of creation.,"This series contains records kept by the post office tracking services it offered\, namely money orders and post office boxes. The records were kept by the postmaster and serve as documentation of services offered at a post office other than mailing services.",,Public,0.20 cubic foot
29906,Spring City (Utah),Watermaster's record,1893-1916.,Chronological by tax year,The record in this series was kept by the city watermaster and used to track acreage owned by residents along the city's waterways and taxes owed and paid for use of that acreage and its water.,,Public,0.20 cubic foot
30061,School and Institutional Trust Lands Administration,Land ownership plat records,1855-2020.,"Numerical by quadrant, thereunder by township, thereunder by range.","These records display various agency state land data on plat pages by township\, range\, meridian\, and section (i.e.\, the Public Land Survey System). The records are historic for research purposes. Records include 1) beneficiary plat books\, 2) local survey acreage map plats\, 3) mineral plat books\, 4) school card plat books\, 5) school section plat pages\, 6) surface plat books\, and 7) survey acreage plat books. 1) The Beneficiary plats (or fund books) display the funding for the Agency's owned state lands for surface and mineral rights. The parcels are color-coded by the beneficiary fund. 2) The Local Survey Map plats display subdivision surveys approved by the Agency 's Land Board. These are different than the U.S. surveys. The Bureau of Land Management (BLM) does not have record of the subdivided state land surveys. The surface plats (see number 6 below) refer to these maps in the remark column. 3) The Mineral plats display the mineral land ownership. There may be more than one,mineral page per township/range by commodity (e.g.\, Oil and Gas plat page) if certain minerals were reserved by conveyor. An index land beneficiary fund is included on the pages. In addition\, there is a simultaneous mineral lease posting page for leases issued and later dated when canceled or expired. 4) The School Card plats display the school sections only (2\, 16\, 32\, 36)\, and what action was taken on the lands\, whether conveyed to the State of Utah or used as base lands. Hand-written notes indicate acreage conveyed\, base land acreage\, and balance acreage outstanding. Additional notes for research purposes are included. 5) The School Section pages display individual school sections (2\, 16\, 32\, 36) with ownership destination information. 6) The Surface plats show additional data other than surface land ownership. The Certificate of Sales and Patent Numbers display the lands sold by the State. Column notes list appraisement on the lands offered for sale and/or sold. Local survey,maps listed applies to the township/range. School sections\, if used as base lands\, are noted on the plat. 7) The Survey Acreage plats\, completed by the U.S.\, display accurate acreage and survey information. The survey plats may contain hand-written notes.",Retain permanently,Public,11.50 cubic feet
30075,Murray City School District (Utah). Murray High School,Yearbooks,1917-,Chronological by publication year.,"Any record of enduring value\, regardless of format or platform\, that is disseminated by a governmental entity for public distribution. These may include website content\, printed publications\, newsletters\, social media posts\, and similar records. See Utah Code Section 9-7-101(7)(2017) and 9-7-208(4)(2006).",,Public,0.90 cubic foot
30060,Huntington (Utah),Administrative records,1954-1974.,None,"This series contains administrative records kept by the city documenting general processes of city management. The bulk of the series is made up of records related to insurance policies the city kept to cover city-owned vehicles like the fire truck\, the dump truck\, and other maintenance vehicles. Also included are property insurance policies covering the city hall building\, and insurance policies related to fire and lightning damage. Additionally\, this series contains workman's compensation records including accident reports\, correspondence to and from the company providing the workman's compensation insurance\, and a policy detailing coverage. The rest of the series is made up of a handful of folders of miscellaneous records including a letter and ordinance indicating new regulations of trailer courts and plans to inspect existing trailer courts for compliance\, a few receipts\, and a letter from the First National Bank indicating which city employees deposited public moneys.",,Public,0.20 cubic foot
30050,Willard (Utah),Water tax record,1925-1951.,Chronological by calendar year.,This series contains a record of annual charges to users for municipal water services.,,Public,0.50 cubic foot
30067,Murray (Utah),Revised Ordinances,1911,Numerical by chapter and section.,"These ordinances are rules\, laws or statutes adopted by a local legislative body. Records include codified ordinances and indexes.",,Public,0.20 cubic foot
30059,Huntington (Utah),Business bonds,1923-1931.,Alphabetical by name of business or individual,"This series contains bonds issued to business owners or businesses licensed to sell cigarettes or cigarette papers. These records were kept by the city recorder or clerk as directed by the ""Licensing and Sale of Cigarettes Act"" of 1923\, which repealed cigarette prohibition and replaced it with strict licensing provisions. These bonds were issued\, as required by law\, in the amount of $500 and were conditioned upon the observance of all provisions found in the Act. The records in this series contain such information as the name of the company or individual\, the date signed\, an official statement regarding the legal purpose of the bond\, the amount the bond was issued in as well as the premium. Also included are copies of the permits issued to individuals or businesses\, which contain information such as the address\, place of business\, date signed\, date of expiration of the permit. In 1930\, the law was amended to require the bonds be filed with the State Tax Commission rather than the city,recorder or county clerk.",,Public,0.20 cubic foot
30055,Huntington (Utah),Official bonds,1917-1948,Chronological by date official elected,"This series contains bonds submitted to the city on behalf of elected and appointed municipal officials. The laws of Utah as adopted at statehood in 1896 required officials to take an oath and give a bond before entering into the discharge of their duties. Bonds were typically issued in December or January\, coinciding with the start of the municipal terms. The bond stated that if the officer neglected to perform his duties\, then this money would be paid to the county\, but if he did faithfully carry out his duties\, then the bond would become null and void. They typically include such information as the name of the official or ""principal\,"" the bond sum\, the office held by the official\, the beginning date of the term\, signatures of the official and representatives of the surety company\, and an affidavit signed by one of the representatives.",,Public,0.55 cubic foot
30231,Weber State University (Utah),Yearbooks,1954,Chronological by publication year.,"Any record of enduring value\, regardless of format or platform\, that is disseminated by a governmental entity for public distribution. These may include website content\, printed publications\, newsletters\, social media posts\, and similar records. See Utah Code Section 9-7-101(7)(2017) and 9-7-208(4)(2006).",,Public,0.20 cubic foot
30230,Weber School District (Utah),Weber High School student newspaper,1952,Chronological by publication date.,"Any record of enduring value\, regardless of format or platform\, that is disseminated by a governmental entity for public distribution. These may include website content\, printed publications\, newsletters\, social media posts\, and similar records. See Utah Code Section 9-7-101(7)(2017) and 9-7-208(4)(2006).",,Public,0.50 cubic foot
30235,Washington City (Utah),Cemetery maps,1863-1991,Numerical by plot number.,"These historical records document burials\, interments\, and disinterments. Information identifies burial rights\, permits\, ownership of plots\, layout\, location of and information about deceased persons and related records.",,Public,0.05 cubic foot
30229,Weber County School District (Utah),Weber High School yearbooks,1950-1952,Chronological by publication year.,"Any record of enduring value\, regardless of format or platform\, that is disseminated by a governmental entity for public distribution. These may include website content\, printed publications\, newsletters\, social media posts\, and similar records. See Utah Code Section 9-7-101(7)(2017) and 9-7-208(4)(2006).",,Public,0.35 cubic foot
30226,Washington City (Utah),Coral Canyon Special Service District resolutions,2001-,Numerical by resolution number.,"Local legislative bodies may exercise administrative powers by issuing resolutions. Records include formal opinions\, decisions\, and authorization issued by resolution.",,Public,0.20 cubic foot
30443,South Summit School District (Utah),Class registers,1910-1915; 1921-1924; 1931-1932; 1942-1943.,"Chronologically by school year, thereunder alphabetical by school or teacher name.",These are created by instructors to track class or activity attendance. Records are from various school in South Summit School District.,Retain permanently,Public,0.55 cubic foot
30401,Spanish Fork (Utah),History of Spanish Fork,1959,None.,"This series contains a handwritten copy of the History of Spanish Fork\, Utah\, originally written by George Armstrong Hicks. Hicks originally wrote the history around 1850 and covered topics such as Mormon migration and the settlement of the area. Mary Hicks Norman copied out history in 1959. The record in this series the Norman's copy.",,Public,0.20 cubic foot
30683,Board of Pardons,Arthur L. Flandro Records,1952-1963.,Chronological by date.,"Colonel Arthur Louis Flandro was born July 28\, 1892 in Wellington\, Kansas. Born to Charles Ernest and Henrietta Ruth Woods Flandro\, he married Mabel Claire Pendleton Oct. 14\, 1920\, in Salt Lake City. He served in the U.S. Army Air Corps in France during World War I and returned to service with the rank of major in 1940. He was a member of the Reserve Officers Association and a past president of the Utah Chapter\, Association of the United States Army. He also was a member of Argenta Lodge of the Masonic Order\, a 32nd Degree Mason\, a Kiwanian since 1937 and treasurer of the Salt Lake Kiwanis Club. He retired in 1955 after 40 years of service with the Crane Co. He had been assistant manager. Col. Flandro served as an alternate member of the Utah State Board of Pardons from November of 1957 to July of 1958\, after which he was named to a six-year term on the Board (""Crash claims Utahn\,"" 1965). Flandro was serving as a member of the Board when Jesse Garcia's death row sentence was commuted in 1962. --- Jesse Garcia was born September 13\, 1941 in Montrose\, Colorado. At age 16\, he confessed to dozens burglaries and car thefts\, as well as the rape of his niece in Salt Lake City\, Utah. Due to his criminal history and the nature of his crime\, he was sentenced to 20 years in the Utah State,n 1962. --- Jesse Garcia was born September 13\, 1941 in Montrose\, Colorado. At age 16\, he confessed to dozens burglaries and car thefts\, as well as the rape of his niece in Salt Lake City\, Utah. Due to his criminal history and the nature of his crime\, he was sentenced to 20 years in the Utah State Prison in May of 1958. Less than three months later\, Garcia and two other men murdered a fellow inmate in a cell block attic. Garcia was found guilty and was the youngest criminal ever sentenced to death in Utah. He had just turned 17. His sentence was later commuted to life in prison in 1962 (Bernick\, 1989). After Garcia's latest parole hearing in 1999\, the parole board determined that he would live out his ""natural life"" in prison (Bryson\, 1999). References Bernick\, B.\, Jr. (1989\, August 14). 30 of 46 years behind prison bars. Deseret News. https://www.deseret.com/1989/8/14/18819486/30-of-46-years-behind-prison-bars Bryson\, A. J. (1999\, March 13). Rapist\, killer to stay in prison: Parole board says it's too risky to release Garcia. Deseret News. https://www.deseret.com/1999/3/13/19434145/rapist-killer-to-stay-in-prison-br-parole-board-says-it-s-too-risky-to-release-garcia Crash claims Utahn\, 73\, in Germany. (1965\, September 22). The Salt Lake Tribune. https://www.findagrave.c,role board says it's too risky to release Garcia. Deseret News. https://www.deseret.com/1999/3/13/19434145/rapist-killer-to-stay-in-prison-br-parole-board-says-it-s-too-risky-to-release-garcia Crash claims Utahn\, 73\, in Germany. (1965\, September 22). The Salt Lake Tribune. https://www.findagrave.com/memorial/165351/arthur-louis-flandro",Retain permanently,,0.35 cubic foot
30595,Tooele (Utah). City Council,Municipal code,1978-,Numerically by chapter.,"Ordinances document formal rulings of local legislative bodies\, and include original ordinances and resolutions\, codified ordinances\, and indexes.",Retain permanently,Public,0.20 cubic foot
83641,Division of Health,Air Conservation Committee reports,1968-1982.,Chronological,"The air quality code reports outline the final legislation regarding air pollution control in Utah. Each report outlines the text of the law applying to certain aspects of air pollution control. They were apparently produced as public announcements of new regulation. The Air Conservation Committee was created within the Department of Health by statute in 1967 (Laws of Utah\, 1967\, Ch. 47).",,Public,0.20 cubic foot 1 microfilm reel
83686,Department of Transportation. Division of Aeronautics,Utah aviation newsletter,1954-1982.,Chronological by date.,"The Utah Aviation newsletter presents updated\, general\, and specific news regarding the aviation industry in Utah\, especially agency directives and policy changes. It serves therefore as a reference source of current problems and progress within the industry. Originally published as Utah Aero News\, the name was changed to Utah Aviation News in approximately 1967. Initially it was a monthly publication but became a quarterly issue in 1984.",,Public,1 microfilm reel
83644,"Department of Agriculture and Food. Marketing, Communications, and Economic Development Division",Market newsletter,1954-,Chronological by date of newsletter.,"The Market newsletter was a semiweekly newsletter produced jointly by the U.S. and Utah Departments of Agriculture and acted as a resource for livestock market pricing. The newsletter includes information from the state's various stockyards about the price of cattle\, sheep\, and other stock as well as estimates of stock sold.",Permanent. Retain until administrative need ends,Public,0.20 cubic foot
83592,Constitutional Revision Commission,Constitution,1913-,Chronological.,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",Permanent. Retain until administrative need ends,Public,0.70 cubic foot 1 microfilm reel
83904,Board of Regents (Utah). University of Utah. Economic Business Research,Superconducting super collider records,1987-1988.,Chronological by date.,"This series contains the written proposal on the two Utah sites for locating a superconducting super collider. Each several- volume study published to compete for the U.S._Department of Energy's future building of a supercollider. Contains information on the environmental\, physical and resource facilities offered at each site. Each also includes pertinent financial and community development information. The studies were thus created as prospectuses of each Utah site\, presenting the areas respective advantages as a supercollider site. Holding: 1987: 11 Cedar Mountains Proposal; 11 Ripple Valley Proposal. (A): Appendices contain specific geological and resource statistics. Maps for the two sites accompany the proposal.",,Public,4.05 cubic feet
83895,District Court (First District),Certificates of citizenship record books,i 1890-1892.,Chronological by date.,"This volume contains copies of certificates of citizenship issued to newly naturalized United States citizens. The certificates are on preprinted forms which briefly summarize the naturalization hearing and contain blanks for the date\, individual's name\, previous country and kingdom\, and current county of residence. Along the margin of the volume\, the clerk also has written the names of the witnesses at each naturalization hearing. After statehood in 1896\, district courts began keeping records in each county in the district.",,Public,0.50 cubic foot 1 microfilm reel
83898,Washington County (Utah). County Recorder,Plat maps,1962-,"Chronological by filming year, thereunder by location.","Each Utah county recorder is responsible to prepare and keep current plat maps for all land within the county (Utah Code\, Annotated\, 1953\, 17-21-21). These maps delineate property boundaries and show current property ownership. The Washington County recorder has drawn a separate map for each section within each township\, and where detail required\, separate maps for portions of sections and community blocks. More recent plat maps have been further broken down by community blocks and subdivisions. This series contains three complete sets of ownership plats. The first\, called Old Ownership Plats\, is not dated\, but is calculated to reflect ownership as of 1962. The second is assumed to be current as of microfilming in 1974\, and likewise the third in 1989. The 1974 and 1989 maps indicate the book and page number where a deed of acquisition was recorded. The 1989 maps include street names but not street addresses.",Permanent. Retain for 1 year(s),Public,6 microfilm reels
84228,Sevier County (Utah). County Commission,Minutes,i 1865-,"The series is arranged chronologically by date of meeting. Volumes are labeled alphabetically, starting over in 1901.","These minute books record the actions of the county commission\, the governing body of the county. The commission (known during the territorial period as the county court) was authorized to manage all county business and property. This includes budgeting and auditing; use of county lands; districting for schools\, roads\, voting\, drainage\, etc.; taxing\, specifically acting as an ex-officio board of equalization; business licensing; arranging for the construction of roads\, public buildings\, etc.; contracting for services; supervising the conduct and payment of all county personnel; providing for basic health care\, public safety\, and care of the indigent; canvassing election returns and appointing certain officials; and incorporating municipalities.",Retain permanently,Public,7 microfilm reels
84229,San Juan County (Utah). County Commission,Minutes,1892-,Chronological by date of meeting.,"Minutes record the actions of the county commission (known during the territorial period as the county court)\, the governing body of the county. The court was formed in 1880 and authorized to manage all county business and county property. This included auditing all claims against the county\, authorizing salaries\, and the purchase of supplies and services. They levied property taxes and served as a board of equalization. The members created election precincts\, road districts\, and school districts and appointed superintendents of such districts. The commissioners provided for elections and accepted official bonds. They also appointed other county officials (e.g.\, quarantine physician\, fruit tree inspector\, deputy statistician\, fish and,game warden\, sheep inspector\, health officer) and set the salaries of each. The court supervised the lay out of roads and located sites and oversaw the erection of public buildings such as a court house and jail. Business licenses were obtained through the commission. The commissioners set bounties on varmints and regulated fences. The selectmen in conjunction with the court (after statehood\, the commissioners) were to provide for the maintenance of the indigent and incapacitated.",Retain permanently,Public,3 microfilm reels
84234,Washington County (Utah). County Recorder,Military discharges,1923-1967.,"According to branch of service or time of discharge, thereunder in chronological order.","Since 1923\, Utah code has provided that upon presentation\, the county recorder shall record honorable discharges from the military\, naval or marine service of the Untied States\, and any orders\, citations\, and decorations of honor relating to a person while in the military service . County recorders' copies are considered evidence with the same effect as the original (Utah Code\, 17-21-14\, 2000). Military discharges contain extensive personal\, as well as military and discharge information. The Washington County recorder recorded discharges from 1923 to 1966\, but the documents generally relate to men who were discharged in one of three time periods: 1898-1900; 1918-1920 and 1944-1948.",,Public,2 microfilm reels
84235,Sevier County (Utah). County Recorder,Military discharges,1942-1970.,,"Utah code states that upon presentation\, the county recorder shall record honorable discharges from the military\, naval\, or marine service of the United States\, and any orders\, citations\, and decorations of honor relating to a person while in the military service of the United States. (Utah Code\, 17-21-14\, 2000). Military discharges contain a wide range of personal\, as well as military service and discharge information. Most veterans had their discharges recorded soon after discharge. However\, since a veteran could bring his discharge for recording at any time\, years might have elapsed between the time of discharge and recording. This is particularly true for World War I veterans whose discharges are scattered throughout this series.",,Public,3 microfilm reels
84220,Sevier County (Utah). County Recorder,Deeds,i 1880-1973.,"Numerical by to book number, thereunder by page number.","These are recorded copies of various types of deeds registered with the county recorder that show land ownership. Types of deeds may be sheriff\, administrator\, quit claim\, guardian\, probate\, mayor\, and trust deeds.,Information recorded includes entry number; date of deed; names of grantor and grantee\, legal description of property; consideration given for the property; signatures; and date recorded.",,Public,2 microfilm reels
85075,Governor Bangerter,Office correspondence,1984-1992.,,"This correspondence was handled by the governor's office staff during Norman Bangerter's two terms as governor\, and reflects his response to constituent concerns. Constituents are primarily the general public\, but also include civic and business leaders\, and heads of governmental agencies. Correspondence pertains to individual problems\, requests for routine information and one-time issues. Broad topics include personnel matters\, economic concerns\, environmental issues\, human services and education\, transportation\, and legal matters.",,Public,117 microfilm reels
85062,Department of Community and Culture. Office of Ethnic Affairs. Asian Affairs,Asian Affairs publications,1983-2013.,None.,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",,Public,0.20 cubic foot
85059,Department of Community and Culture. Office of Ethnic Affairs. Asian Affairs,Asian Affairs newsletters,1985-2013.,Chronological by date.,"This series contains newsletters with information pertaining to executive director's messages\, agency activities\, news\, photographs\, community events\, and staff.",,Public,0.20 cubic foot
25862,Governor Huntsman,Speeches and official statements,2005-2009.,"Chronological by year, thereafter alphabetical by title.","This series contains speeches\, addresses\, comments and statements prepared by Governor Huntsman and his staff. Speeches and statements are presented to the public\, government administrators\, private groups\, colleges and universities\, business associations\, and the media.,Speeches\, addresses\, and comments. Remarks made at formal ceremonies and during interviews by heads of agencies or their senior assistants concerning the programs of their agencies. The format selected may be paper\, video tape\, motion picture film\, CD\, DVD\, etc.",,Public,0.40 cubic foot
25936,Supreme Court,Minute book indexes,1889-1984.,Chronological by date.,"These index books serve as a finding aid for the Minute Books of the Utah Supreme Court (series 25964). Typically index book numbers correspond to the appropriate book they're indexing\, except for the case of book 5/6 and book 8/9 which act to index two separate Minute Book volumes per index book.",,Public,8.00 cubic feet 1 microfilm reel
25861,Governor Huntsman,Press releases,2005-2009.,"Chronological by year then month, thereafter alphabetical by title.","This series contains press releases and media advisories given to numerous media sources to publicize the Governor's activities and opinions. Records contain information on the appointment of judges and state officials\, announcements of new businesses in Utah\, legislative announcements and official decrees recognizing and celebrating significant individuals and events.,A copy of prepared statements or announcements issued for distribution to the news media. A press release may be a textual record or a non-textual record such as a film or video sound recording.",,Public,1.00 cubic foot
26550,Judicial Council. Board of Juvenile Court Judges. Juvenile Court (Seventh District),Case files,1907-1913.,"By case number, thereunder chronological","The juvenile court handles cases involving children under 18 years old. The cases involve children who are out of parental control\, truant from school\, or involved in such things as drinking\, smoking\, and fighting.",Permanent. Retain for 1 year(s),Public,0.35 cubic foot
26549,Aurora (Utah),Cemetery records,1880-2007.,Alphabetical by surname.,"These books or files contain the exact location of all persons buried in the cemetery. They include plot\, lot\, grave location\, and lot ownership record.",,Public,1 microfilm reel
26544,Sigurd (Utah),Ordinances and resolutions,1935-,"Generally by subject, thereunder chronological by adoption date for records filmed in 2007. Generally chronological by adoption date for those filmed in 2018.","These books contain the legislative action of city council to regulate\, require\, prohibit\, govern\, control\, or supervise any activity\, business\, conduct\, or condition authorized by UCA 10-3-701 to 715 (1997). An ordinance includes a number\, a title\, preamble\, an ordaining clause\, the body or subject of ordinance\, when applicable\, penalty of violation\, effective date\, signature of mayor or acting mayor\, and municipal seal.",Permanent. Retain until administrative need ends,Public,1 microfilm reel
26526,Mayfield (Utah),Cemetery records,1881-,Numerical by lot.,"These books or files contain the exact location of all persons buried in the cemetery. They include plot\, lot\, grave location\, and lot ownership record.",Permanent. Retain until administrative need ends,Public,1 microfilm reel
26493,Mantua (Utah),Cemetery records,ca. 1860-,Alphabetical by name,"These books or files contain the exact location of all persons buried in the cemetery. They include plot\, lot\, grave location\, and lot ownership record.",,Public,1 microfilm reel
26517,Ephraim (Utah),Interment register,1887-,Chronological by burial date.,"These books or files contain the exact location of all persons buried in the cemetery. They include plot\, lot\, grave location\, and lot ownership record.",Permanent. Retain until administrative need ends,Public,1 microfilm reel
26495,Deweyville (Utah),Cemetery records,1932-,Alphabetical by name.,"These books or files contain the exact location of all persons buried in the cemetery. They include plot\, lot\, grave location\, and lot ownership record.",Retain permanently,Public,1 microfilm reel
27190,Ogden (Utah). City Recorder,Birth register,1890-1905.,Chronological by date of report.,"This Ogden City birth register includes only births that occurred in Ogden. Information in the register includes date of birth\, name and address of parents\, color (black or white)\, sex\, whether stillborn or live birth\, name of attending physician\, and remarks. In addition to the register\, the clerk collected a number of birth certificates and affidavits confirming birth dates\, some of which occurred before 1890. These were interleafed and taped to the pages of the original register. Later\, the office created a typewritten copy of the register.",,Public,2.00 cubic feet 3 microfilm reels
26968,Sanpete County (Utah). County Clerk,Birth and death reports.,1898-1905.,By type of report thereunder chronological by date.,"These are the reports of births and deaths which were filed with the county clerk and from which he created the birth and death registers. The information in the reports is the same information which appears in the birth and death registers. For birth records it includes: sex\, race\, date and place of birth\, parents' names and place of residence\, and name of informant. For death records it includes: name\, residence\, sex\, race\, age\, marital status\, and occupation of deceased\, cause and date of death; and informant's name.",,Public,0.70 cubic foot
27664,Iron County (Utah). County Recorder,Iron Military District Roster,1857.,,"Roster of the Iron Military District in 1857.,Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",,Public,1 microfilm reel
27665,State Office of Education. Division of Vocational Education,Research Coordinating Unit,1964-1979.,,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",,Public,1 microfilm reel
27681,Manpower Planning Committee,Manpower Affairs Annual Report,1973-1974; 1978.,,"Documents created by the agency\, including pamphlets\, reports\, leaflets\, file manuals\, annual reports\, other published or processed documents\, and the last manuscript report\, if not published\, relating to management projects.",,Public,1 microfilm reel
28162,Logan (Utah). Parks and Recreation,Cemetery unpaid account records,1919-1979.,Alphabetical by owner name.,"These are registers of names of all persons owning burial plots in the cemetery. They include deed number\, date issued\, name of owner\, description of property\, amount paid\, receipt number\, perpetual care record\, date issued\, and certificate number. This register is also called ""Burial Right"" Registers or Payment Records.",,Public,1 microfilm reel
28147,Plymouth Cemetery Maintenance District (Utah),Lot records,ca. 1874-,"Alphanumerical by section, row, plot,and space and alphabetical by name of deceased.","These books or files contain the exact location of all persons buried in the cemetery. They include plot\, lot\, grave location\, and lot ownership record.",Permanent. Retain until administrative need ends,Public,1 microfilm reel
28138,Wellsville (Utah),Cemetery burials index,1868-,Alphabetical by name.,"This series contains cards listing each individual buried in the cemetery. The cards are used as a quick reference to look up individuals by name. In addition to names\, the cards list date of death and burial location.",Retain permanently,Public,1 microfilm reel
28178,Honeyville (Utah),Funeral programs and obituaries,1952-1984.,Alphabetical by name.,"This series contains funeral programs and obituaries for individuals buried in the Honeyville and Call's Fort Cemeteries. The items were collected by a local resident and given to Honeyville City. The City retains the collection as an informational resource about individuals buried in the cemeteries. The earliest program in the collection dates from 1952\, but the rest date from the period between 1960 and 1984.",,Public,1 microfilm reel
28177,Tremonton (Utah),Riverview Cemetery master plan,1989-1992.,None.,"This series contains a four-page document prepared by the Women's Civic League\, outlining recommendations for improvements to the Riverview Cemetery in Tremonton. The document addresses such issues as fencing\, lighting\, signage\, an office/storage/restroom building\, parking\, and tree plantings. It includes a map showing proposed improvements.",,Public,1 microfilm reel
28173,Tremonton (Utah),Cemetery lot account ledgers,1931-ca. 1998.,Alphabetical by first letter of last name of lot owner.,"These are registers of names of all persons owning burial plots in the cemetery. They include deed number\, date issued\, name of owner\, description of property\, amount paid\, receipt number\, perpetual care record\, date issued\, and certificate number. This register is also called ""Burial Right"" Registers or Payment Records.",,Public,3 microfilm reels
28170,Honeyville (Utah),Cemetery burial files,1927-,Chronological.,"These registers serve as a cross-reference to plat books. They are arranged numerically by interment number. They include interment number\, name of deceased\, permit number\, date interred\, certificate number\, date of death\, location of grave by plot\, lot\, tier\, name of undertaker\, owner of lot\, and pertinent information on removal (if applicable).",Permanent. Retain until administrative need ends,Public,2 microfilm reels
28174,Tremonton (Utah),Cemetery burial permits and information sheets,1971-1993.,Generally chronological by burial date.,"This series contains records of individuals buried in the cemetery. They include primarily permits for the transit\, burial\, and disinterment of remains. The records also include information forms from mortuaries and copies of some Cemetery Monthly Reports of Deaths submitted to the Utah State Division of Health. The records were used by the cemetery as part of the legal requirements to document the disposition of human remains. The records contain such information as the name of the deceased\, date and place of birth\, date and place of death\, place of residence\, age at death\, mortuary handling the remains\, and the burial date. The mortuary information forms may also include the names of spouses and parents",,Public,1 microfilm reel
28135,Wellsville (Utah),Cemetery lot files,ca. 1860-,Numerical by block and lot number.,"This series contains cards for each lot in the cemetery and are used to track where individuals are buried. The cards have a space for information on eight burials in each lot and include information such as name of the deceased\, names of parents and spouse\, birth date and place\, death date and place\, date of burial\, funeral director\, lot owner\, and purchase date.,These books or files contain the exact location of all persons buried in the cemetery. They include plot\, lot\, grave location\, and lot ownership record.",Retain permanently,Public,3 microfilm reels
28274,Riverside Cemetery Maintenance District (Utah),Plot purchase certificates,[ca. 1919]-,Numerical by certificate number and chronological by date.,"These are copies of actual deeds issued to owners of cemetery plots. They are used to keep an accurate record of plot ownership and whether they have perpetual care. They include deed number\, date issued\, name of owner\, amount of ground purchased\, description of grave purchased\, amount paid and receipt number. In some communities these deeds are recorded by the county recorder\, but in most communities the deeds are not recorded and the municipality retains the official copy. These deeds are also called ""Burial Rights.""",Permanent. Retain until administrative need ends,Public,1 microfilm reel
28276,Benjamin Cemetery Maintenance District (Utah),Sexton's records,ca. 1878-1996.,"By topic, thereunder by name or lot number.","This series is a compilation of information about the Benjamin Cemetery created by Diane R. Parkinson. The series includes a brief history of the cemetery\, a list of plot owners and those interred in each plot\, an alphabetical list of those buried in the cemetery\, a list of veterans buried in the cemetery\, and various obituaries. This compilation is used as a primary tool for tracking the location and identity of burials in the cemetery.,These registers serve as a cross-reference to plat books. They are arranged numerically by interment number. They include interment number\, name of deceased\, permit number\, date interred\, certificate number\, date of death\, location of grave by plot\, lot\, tier\, name of undertaker\, owner of lot\, and pertinent information on removal (if applicable).",,Public,1 microfilm reel
28278,Springville (Utah),Accounting ledger,1908-1910.,"By expenditure category, thereunder chronological by date.","This series contains financial records for city government. The ledger was used to record both expenditures and income for the city\, including expenditures for such things as employee salaries\, road improvements\, electrical plant operations\, waterworks construction\, street sprinkling\, and city hall and public square maintenance. It also records income from such sources as fines\, dog taxes\, interest on bonds\, and taxes.",,Public,1 microfilm reel
28280,Nephi (Utah). Sexton,City Cemetery deeds,ca. 1896-,Alphabetical by owner name.,"This series contains copies of deeds to burial plots in the cemetery. The are used to track ownership or burial rights in the cemetery . The deeds include such information as the name of the purchaser\, description of the plot\, purchase price\, date of purchase\, and signature of the mayor. The records may also include supporting documentation\, such as plot maps and correspondence.,These historical records document burials and interments. Information identifies burial rights\, ownership of plots\, layout\, location of and information about deceased persons and related records.",Permanent. Retain until administrative need ends,Public,1 microfilm reel
28275,Salem (Utah),Register of deaths,1871-,Chronological by death date.,"This series contains two volumes used to record deaths and burials in Salem. Information is recorded on pre-printed pages and includes the name of the deceased\, age\, sex\, race (or national origin)\, color\, term of residence (or place of residence)\, place of birth\, marital status\, occupation\, place of death\, cause of death\, death date\, burial date\, and burial location. It is not clear when this record was started\, but it appears that information for earlier burials was copied from an earlier record.",Permanent. Retain until administrative need ends,Public,1 microfilm reel
28277,Eureka (Utah),Cemetery burial card files,ca. 1895-2010.,Alphabetical by name of deceased.,"This series contains 4"" x 6"" pre-printed index cards. The cards are used to document the individuals buried in the cemetery.,These registers serve as a cross-reference to plat books. They are arranged numerically by interment number. They include interment number\, name of deceased\, permit number\, date interred\, certificate number\, date of death\, location of grave by plot\, lot\, tier\, name of undertaker\, owner of lot\, and pertinent information on removal (if applicable).",,Public,2 microfilm reels
28262,Liberty Cemetery Maintenance District (Utah),Financial ledger,1979-2002.,Roughly chronological.,"This series contains a ledger book recording the income and expenditures for the cemetery. The record tracks payments made for services\, supplies\, as well as income from tax revenue and payment for plots and burials. The record also contains information about interest received from savings accounts and investment funds.",,Public,1 microfilm reel
28377,District Court (First District),Unlawful cohabitation register of action book,1890-1891.,Numerical by register entry number.,"The cases in this register of action book range from 1889 to 1891. The information recorded in this register book includes a register case number\, the names of plaintiff (always the United States) and defendant(s)\, the attorney for the plaintiff (always the U.S. District Attorney)\, and the dates and proceedings of all actions taken in a case.",,Public,0.50 cubic foot
28379,Daggett County (Utah). County Clerk,Manila Cemetery lot book,Undated.,Numerical by block and lot.,"These books or files contain the exact location of all persons buried in the cemetery. They include plot\, lot\, grave location\, and lot ownership record.",,Public,1 microfilm reel
28382,Kane County (Utah). Probate Court,Case files,1875-1882.,Chronological by filing date.,"These files include documents used to administer the estates of two men\, Richard Fryer who died in 1875 and James Abbott Lemon who died in 1882. William A. Bringhurst was the probate judge in both cases. Originally both the towns of Toquerville and Northup were in Kane County\, but in 1882 the county boundaries were moved and these two towns ended up in Washington County. These files include documents from both counties.",,Public,0.20 cubic foot
28373,Kingston (Utah),Town Hall progress reports,1976.,Chronological by report date.,"This series contains reports on the progress in the construction work on the town hall. The town acquired the vacant school and renovated it for use as a municipal and community building for Kingston. The reports outline work done over a number of months to remodel the building\, including excavation of a mechanical room under the building\, framing of new walls\, electrical wiring\, roofing\, insulation\, and a septic system. One report notes use of the building for community functions.",,Public,1 microfilm reel
28375,Payson (Utah),Sexton's reports,1936-1945; 1961-1969.,Chronological by year and month.,"These are reports on program activities and accomplishments of the municipality or individual department for the previous year. They may include statistics\, narrative reports\, graphs\, and diagrams.",,Public,1 microfilm reel
28372,Kingston (Utah),Cemetery records,ca. 1954-ca. 1958.,Alphanumerical by row or section and lot.,"This series contains various records documenting burials in the cemetery. The primary document is an inventory of graves apparently created in the 1950's. The inventory information is handwritten on pre-printed forms that were likely distributed by the Genealogical Society of Utah. The forms provide space to record such information as the lot number\, name of the deceased\, age\, date and place of birth\, death date\, and names of parents\, and/or spouse.,These books or files contain the exact location of all persons buried in the cemetery. They include plot\, lot\, grave location\, and lot ownership record.",,Public,1 microfilm reel
28374,Payson (Utah),Cemetery receipt books,1892-1955.,Chronological by receipt date and numerical by receipt number.,"These are receipts issued for money received for burial lots. They are used to record money generated by the cemetery. They include date\, receipt number\, name of person making payment\, amount received\, fees involved\, credits\, cash sales\, and may include the address of person making payment.",,Public,1 microfilm reel
28386,Garfield County (Utah),Spry Cemetery records,1888-,Numerical by lot number.,"These books or files contain the exact location of all persons buried in the cemetery. They include plot\, lot\, grave location\, and lot ownership record.",Permanent. Retain until administrative need ends,Public,0.20 cubic foot
28850,Salt Lake County (Utah). County Clerk,Register of officials,1883-1900.,"By office, thereunder chronological by election date.","This series contains a book used to record the officials elected to office in county government. Positions recorded include Probate Judge\, Selectmen\, Clerk\, Treasurer\, Recorder\, Assessor\, Collector\, Attorney\, Sheriff\, Surveyor\, Coroner\, and Superintendent of Public Schools. In addition to the county-wide offices the record also includes constables and justices of the peace for the various precincts in the county.",,Public,1 microfilm reel
28870,Levan (Utah),Utilities receipt books,1935-1954.,Chronological by receipt date.,This series contains the town copy of receipts for payments made to the town.,,Public,0.35 cubic foot
29671,Dept. of Transportation. Central Records Section,Lester Wire collection,1888-1982.,"By subject and format, thereunder generally chronological.","This series contains a variety of materials related to the life and work of Lester Wire. The materials were collected by Lester's sister\, Edith\, and were donated to the library at the Department of Transportation . The library maintained an exhibit about Lester Wire for many years and eventually transferred all the materials to the State Archives.",,Public,3.75 cubic feet
29682,Rich County (Utah). County Clerk,Register of deaths and births,1887; 1898-1905; 1912.,Chronological by death date in the death register portion and by birth date in the birth register portion.,"These records document ""birth\, death\, fetal death\, marriage\, divorce\, dissolution of marriage\, or annulment."" (Utah Code 26-2-2(20)(2014)) Documents may include registered certification or reports\, applications\, official registers and other similar records.",,Public,0.20 cubic foot
29681,Rich County (Utah). County Clerk,Death reports,1898-1901; 1903-1904.,Chronological by reporting date and roughly chronological by death date.,"These records document ""birth\, death\, fetal death\, marriage\, divorce\, dissolution of marriage\, or annulment."" (Utah Code 26-2-2(20)(2014)) Documents may include registered certification or reports\, applications\, official registers and other similar records.",,Public,0.20 cubic foot
29680,Rich County (Utah). County Clerk,Birth reports,1895-1902; 1968; 1986.,Chronological by report date and roughly chronological by birth date.,"These records document ""birth\, death\, fetal death\, marriage\, divorce\, dissolution of marriage\, or annulment."" (Utah Code 26-2-2(20)(2014)) Documents may include registered certification or reports\, applications\, official registers and other similar records.",,Public,0.20 cubic foot
29687,Central Valley (Utah),Ordinances,2005-,Chronological by adoption date and subsequent amendments filed with the original ordinance.,"These ordinances are rules\, laws or statutes adopted by a local legislative body. Records include codified ordinances and indexes.",,Public,0.35 cubic foot
29675,Central Valley (Utah),Resolutions and agreements,2005-,Chronological by adoption date and subsequent amendments filed with the original resolution.,"Local legislative bodies may exercise administrative powers by issuing resolutions. Records include formal opinions\, decisions\, and authorization issued by resolution.",,Public,0.20 cubic foot
29860,Children's Aid Society of Utah,Case information records,1936-1985,Chronological.,"These records document adoption placements for children whose birth parents have either been deprived of or have permanently relinquished their parental rights. Information includes face sheet\, intake information\, social history\, closing information\, medical\, genetic\, and birth information\, educational records\, psychological evaluations\, birth certificates\, legal documents\, adoption reports\, summons\, paternity rights\, administrative reviews\, investigative reports\, handwritten notes\, financial reports\, and correspondence.",,Private,0.70 cubic foot
29855,Children's Aid Society of Utah,Newsletters,1963-2008,Chronological by publication date.,"Any record of enduring value\, regardless of format or platform\, that is disseminated by a governmental entity for public distribution. These may include website content\, printed publications\, newsletters\, social media posts\, and similar records. See Utah Code Section 9-7-101(7)(2017) and 9-7-208(4)(2006).",,Public,0.20 cubic foot
29856,Children's Aid Society of Utah,Articles of Incorporation,1910-1992,Chronological.,This series contains records documenting the incorporation and maintenance of the Society as a legal entity.,,Public,0.20 cubic foot
30042,Beaver County (Utah). County Auditor,Record of Tax Deeds Issued,1896-1942.,Generally chronological by sale date.,"This a record of tax deeds issued by the Beaver County Auditor. Records contains name of purchaser or assignee\, amount of tax sold for\, year assessed\, date of sale\, amount of sale and a description of the property.",Retain permanently,Public,0.50 cubic foot
30048,Huntington (Utah),Justice dockets,1915-1991,Chronological by date case was filed,"This series contains records kept by the Justice Court of Huntington City regarding cases heard in court. The majority of cases heard by the Justice Court were misdemeanors\, usually related to traffic citations. However\, cases heard were both civil and criminal in nature. Each page in the dockets records the name of the defendants \, the name of the justice of the peace\, the name of the arresting officer\, an account of the proceedings explaining the reason the defendant appeared in court and the results of the appearance including the sentence\, and receipt information for any fines paid. Cases are not numbered but generally appear in chronological order based on the date the defendant appeared in court. Many entries have papers attached\, including receipts for fines or bail\, bench warrants\, venires\, complaints\, transcripts\, motions\, correspondence\, and other notices. There is an alphabetical index at the front of each ledger.",,Public,1.70 cubic feet
30049,Willard (Utah),Treasurer's account book,1887-1911.,Generally chronological by transaction date.,This series contains a single book used by the city treasurer to track city finances. It includes entries for receipts and disbursements with a brief description of each transaction.,,Public,0.20 cubic foot
30036,Department of Natural Resources. Division of State Parks. Northern Region.,Rockport State Park photographs,ca. 1970-2000,None.,,,Public,0.70 cubic foot
30045,Huntington (Utah),Cemetery burial transit permits,1954-2008,Chronological by date of year issued,"This series contains permits that allow the transport and burial or disposal of human remains. These permits were issued by the state in which an individual died and state law required that the cemetery sexton receive such a permit prior to allowing the burial of the transported body. Prior to 1977\, the law required for such permits for the transport of bodies within the state\, so a significant number of these permits were issued by the Utah Division of Vital Statistics. However\, in 1977\, the law changed\, only requiring permits for the transport of bodies across state lines. Therefore\, records in this series dating from 1978 and later are only for individuals who died outside of Utah but were transported to Huntington for burial. Permits typically include such information as the name of the deceased\, sex\, race\, date and place of birth\, date and place of death\, place of residence\, method of disposal\, cemetery information\, funeral director or mortuary information\, and date of burial.",,Public,0.35 cubic foot
30046,Huntington (Utah),Cemetery obituary records,1966-2014,Chronological by year of death,"This series contains obituaries kept by the Huntington City cemetery. These records were kept as a way of tracking deaths of Huntington residents and burials in the city cemetery. The obituaries were collected in order to assist in making burial arrangements and as a record of the identity of individuals interred in the cemetery. The obituaries were clipped from newspapers\, typically having been written and submitted to the paper by family\, friends\, or caretakers of the deceased. They contain such information as birth dates and place\, death dates\, brief descriptions of the individual's life\, accomplishments\, or character\, and funeral information if applicable. Occasionally the obituaries also include information on the cause of death.",,Public,0.40 cubic foot
30040,Huntington (Utah),Cemetery interment records,1880-2004,Chronological by date of death,"These historical records document burials\, interments\, and disinterments. Information identifies burial rights\, permits\, ownership of plots\, layout\, location of and information about deceased persons and related records.",,Public,1.00 cubic foot
30047,Huntington (Utah),Cemetery lot records,1918-2009,Chronological by date of purchase and alphabetical by name of deceased,"This series contains records used to track ownership of and payment for burial plots in the city cemetery. It consists of a ledger containing deeds of ownership for cemetery plots\, letters documenting the transition to perpetual care\, and an index file of lot owners.",,Public,0.45 cubic foot
30044,Willard (Utah),Revised Ordinances,1913,Numerical by chapter and section.,"These ordinances are rules\, laws or statutes adopted by a local legislative body. Records include codified ordinances and indexes.",,Public,0.20 cubic foot
30114,Department of Natural Resources. Division of State Parks. Northern Region.,Hyrum State Park photographs,1960-2013,None.,"This series contains photographs\, negatives\, and slides taken by Hyrum State Park staff and volunteers. The images depict such events\, activities\, and information as boating\, trail maintenance\, vandalism\, parades\, erosion\, park personnel\, wildlife\, accidents\, fishing\, snowshoeing\, snowmobiling\, facilities\, and more.",,Public,1.75 cubic feet
30333,Clarkston (Utah),School registers,1915-1935,"Chronological by school year, alphabetical by student surname.","This information includes each student's name\, date of birth\, parents or guardians; date student entered and exited the school and the number of days in attendance. These records document students ' academic performance.",,Public,0.35 cubic foot
30312,Clarkston (Utah),Resolutions,1987-2019,Chronological by date approved.,"Local legislative bodies may exercise administrative powers by issuing resolutions. Records include formal opinions\, decisions\, and authorization issued by resolution.",,Public,0.55 cubic foot
80388,Department of Corrections. Inmate Services,Prison commitment registers,1875-2002.,Numerical by inmate number.,"These logs are used to record information when an inmate is first admitted to prison. Personal information includes inmate's name\, physical description\, religion\, education\, birthplace\, and occupation. Beginning in 1889\, a photograph of the inmate accompanied this information. Criminal information includes the crime\, sentence\, discharge date\, and prison record. Beginning in 1982\, this log was also used as a back-up to the Offender Based Criminal Identification System (OBCIS). As the only facility in the corrections system\, the State Prison was the creator from 1875-1982.",Permanent. Retain for 15 year(s),Private,14.00 cubic feet 10 microfilm reels
59925,Deseret Agricultural and Manufacturing Society,Minute book,1863-1874.,Minutes are chronological; the Act of Incorporation and By-laws preface the minutes. Listings are frequently continued on blank pages throughout the volume.,"This volume contains the minutes of the proceedings of the Deseret Agricultural and Manufacturing Society (D.A.M.S.). The Society was first chartered on January 17\, 1856 by an act of the territorial legislature. Its purpose was to promote the arts of domestic industry and to encourage the production of articles from the native elements\, primarily through the establishment of an annual exhibition of products. The minutes record administrative matters and planning issues for the annual ""fairs"". The minute book also includes the ""Act of Incorporation"" and ""Bylaws"" and other administrative and financial documents\, including listings of awards.,Records created by an official committee or board\, including advisory committees\, relating to executive establishment\, organization\, membership\, and policy. Includes agenda\, meeting minutes\, final reports\, and related records documenting the accomplishments of official boards and committees. May include audio and video recording.",,Public,0.20 cubic foot 1 microfilm reel
80596,Division of Expositions,Premium books,1917-1994.,Chronological.,"This series contains reports created by the Division of Expositions (State Fair Association) and used by exhibitors to determine entry procedures. The reports contain information pertaining to entry dates\, rules\, fees\, map of fairgrounds\, entry blanks\, scheduled grandstand entertainers\, contest information\, and categories available for entry.",,Public,1 microfilm reel
59926,Utah State Fair Association,Judges sheets,1952-1961.,Chronological.,"This series contains judges sheets which document participants in events at the State Fair. The sheets contain information pertaining to the name and addresses of the participants\, the name of the animal or item on exhibit\, the rating\, and the amount of premium awarded. From 1919-1955\, Judges Sheets are kept with series 23071\, Minutes.",,Public,6.00 cubic feet
82451,Emery County (Utah). County Recorder,Mining notices of location,1907-1992.,Chronological by date filed.,"Mining records\, which constitute a legal record\, are kept by the county recorder for the purpose of monitoring and registering mining claims and operations. This series contains notices of location which provide the name of the claim\, locators\, location\, legal description and the mining district.",,Public,124 microfilm reels
82600,Department of Workforce Services. Office of Rehabilitation. Division of Services for the Blind and Visually Impaired,Administrative files,ca. 1957-2020.,Chronological.,"These files contain the director's administrative correspondence and other materials relating to the development of services and the administration of the agency. They include correspondence\, memoranda\, and other materials; names\, addresses\, and issues relating to the needs of the legally blind and visually handicapped.",Permanent. Retain for 10 year(s),Public,1 microfilm reel
82707,Washington County (Utah). County Recorder,Miscellaneous record books,1947-1957.,Chronological.,"Utah law requires county recorders to record\, in a book kept for that purpose\, all documents\, records and other writings either required or permitted by law (Utah Code\, Annotated\, 1943\, 19-18-3). From 1947 to 1957 the Washington County recorder kept a separate book for miscellaneous records\, or records that did not fit into any other organized category. The majority of these documents are: bills of sale; affidavits\, including affidavits of identity; death certificates; certificates of redemption; bishop's and president's certificates; and powers of attorney. There are also a few wills\, letters\, releases of lis pendens\, licenses to practice medicine\, statements of proof of labor\, city ordinances\, lien waivers\, declarations of homestead\, and mining locations declared null and void.",,Public,1 microfilm reel
82704,Washington County (Utah). County Recorder,Grantor indexes,1888-,Grouped alphabetically and arranged chronologically thereunder.,"Utah law requires that each county recorder shall keep a grantor index\, which indexes all deeds and final judgments affecting the title or possession of real property. The index must include: grantor's or seller's name in alphabetical order\, grantee's name\, date of the instrument\, date of filing\, kind of instrument\, number of instrument\, consideration\, book and page where recorded\, and a brief description of the premises (Utah Code\, Unannotated\, 1988\, 17-21-6). This law\, enacted by the Territorial Legislature in 1888\, prompting the Washington County recorder to begin keeping this index (Laws of the Territory of Utah\, 1888\, chapter XLIX\, sec 7). The grantor index provides access to a wide variety of documents relating to land ownership\, including deeds\, mortgages\, affidavits\, decrees\, mining claims\, and patents. The recorder also made reference to some documents not related to land\, including military discharges\, bonds and oaths of office.",Retain permanently,Public,7 microfilm reels
82705,Washington County (Utah). County Recorder,Mortgages,1884-1956.,Chronological.,"County recorders are required by Utah law to record all conveyances\, mortgages and other instruments\, papers or notices affecting the title or posession of real property within the county (Utah Code\, Unannotated\, 1953\,17-21-10). In 1884 the Washington County recorder began keeping a separate volume for mortgages and related documents. These volumes include mortgages\, chattel mortgages\, corporation mortgages\, mortgage releases\, chattel mortgage releases\, assignment of mortgages\, second and third mortgages\, renewal of chattel mortgages\, and a few bills of sale.",,Public,13 microfilm reels
82703,Washington County (Utah). County Recorder,Grantee indexes,1888-1983.,Grouped alphabetically and arranged chronologically thereunder.,"Utah law requires that each county recorder shall keep a grantee index\, which references all deeds and final judgments affecting the title or possession of real property. This index must include the following information\, date of filing\, kind of instrument\, number of instrument\, consideration\, book and page number where recorded\, and a brief description of the premises (Utah Code\, Unannotated\, 1988\, 17-21-6). This law\, enacted by the Territorial Legislature in 1888\, prompted the Washington County recorder to begin keeping this index (Laws of the Territory of Utah\, 1888\, chapter XLIX\, section 7). The grantee indexes provide access to a wide variety of documents relating to land ownership\, such as deeds\, mortgages\, notices\, affidavits\, mining claims and patents. The recorder also used this index to reference some documents not related to land ownership. These include military discharges\, bonds and oaths of office.",,Public,7 microfilm reels
82622,Washington County (Utah). County Recorder,Fee and entry books,1888-1983.,Numerical by file number with numbers assigned chronologically.,"Since 1888\, Utah law has required that each county recorder keep an ""entry book\,"" in which he must immediately report in order every document he records. (Laws of the Territory of Utah\, 1888\, chapter XLIX\, section 1). Each entry in the Washington County fee and entry books has been assigned a corresponding consecutive file number. Each entry names the parties involved\, indicates the kind of transaction (or kind of instrument)\, and provides a legal description of the property involved. Each entry gives the date the document was created and the date and time it was recorded. It reports book and page numbers where documents were recorded in deed or other official record books\, and indicates the amount of the fee paid for the recording.",,Public,7 microfilm reels
82702,Washington County (Utah). County Recorder,Chattel mortgages index,1898-1987.,Chronological.,"The Washington County recorder kept an index to chattel mortgages\, or mortgages of personal property\, such as livestock\, machinery\, furniture\, merchandise and crops. The index references chattel mortgages\, releases of chattel mortgages\, and bills of sale. The index identifies the type of document\, names the mortgagee and mortgagor\, gives the filing date and document date\, and the amount of consideration money. Early indexes also indicate a book and page number\, while later ones refer to a document file number. Statutes governing chattel mortgages were enacted by the Territorial Legislature in 1884 (Laws of Utah\, 1884\, Chapter XXI)\, and were repealed in 1965 (Utah Code\, Unannotated\, 1989\, 70A-10-102).",,Public,2 microfilm reels
83858,Summit County (Utah). County Commission,Minutes,1861-,Chronological by date of meeting.,"These minutes record the actions of the county commission (known before statehood as the county court)\, the governing body of the county. The court managed all county business and county property including auditing all claims\, appropriating money for salaries and authorizing the purchase of supplies and services. The court allocated water rights\, timber rights\, herdgrounds\, and mill sites; supervised the lay out of roads and bridges; and oversaw the erection of public buildings. Members levied property taxes for county purposes and after 1878 served as a board of equalization. They created election precincts\, road districts\, school districts\, and by 1871\, irrigation districts and appointed superintendents of such districts. The court provided for,elections\, appointed other officials\, and accepted official bonds; bond lists appear at the end of the first two volumes. The court provided for the maintenance of the indigent\, insane\, and incapacitated. They provided for the health and safety of their constituents. They regulated fences\, created estray pounds\, and were in charge of fisheries. They authorized liquor licenses\, and by 1884\, general business licenses. All these activities are noted in the minutes.",Permanent. Retain for 1 year(s),Public,1 microfilm reel
83846,Division of Alcoholism and Drugs,State drug and alcohol abuse rehabilitation plans,i 1972-1980.,Chronological,"These plans document comprehensive outlines of policies and procedures used by the division to fight both drug and alcohol abuse in Utah. They contain specific measures\, evaluations\, and objectives from local to state administrative levels. They also provide guidelines for each program's implementation. They serve as a comprehensive\, coordinating plan for a more efficient network of drug and alcohol abuse programs.",,Public,1 microfilm reel
84139,Juab County (Utah). County Commission,Minutes,1852-,Chronological by date of meeting.,"These minute books record the actions of the county commission\, the governing body of the county. The commission (known during the territorial period as the county court) was authorized to manage all county business and property. This includes budgeting\, equipment purchasing\, and auditing; use of county lands; districting for schools\, roads\, voting\, drainage\, etc.; taxing\, specifically acting as an ex-officio board of equalization; business licensing; arranging for the construction of roads\, public buildings\, etc.; contracting for services; supervising the conduct and payment of all county personnel; providing for basic health care\, public safety\, and care of the indigent; canvassing election returns and appointing certain officials; incorporating municipalities; and by the mid-1960s\, zoning and planning.",Retain permanently,Public,6 microfilm reels
84172,Juab County (Utah). County Recorder,Military discharges,1944-1947.,"By military branch, thereunder chronological by date.","Since 1923\, Utah Code has provided that upon presentation\, the county recorder shall record honorable discharges from the military\, naval or marine service of the Untied States\, and any orders\, citations\, and decorations of honor relating to a person while in the military service. County recorders' copies are considered evidence with the same effect as the original (Utah Code\, 17-21-14\, 2000). Military discharge records include extensive personal information\, as well as military service and discharge information. The bulk of these records relate to men who were discharged in 1945 and 1946. A few relate to men discharged in 1918 or 1919.",,Public,1 microfilm reel
84428,Board of Education. Office of Education. Child Nutrition Section,Newsletters,1952-,Chronological,"This series contains information pertaining to program activities\, agency plans and policies\, conferences as well as menus. The Child Nutrition Program took over publication of the newsletter in 1980 and began publishing it semi-annually\, rather than monthly.",Permanent. Retain until administrative need ends,Public,2.00 cubic feet 1 microfilm reel
85011,Vernal (Utah),Council minutes,1895-,Chronological by date.,The city and town council minute book was created as the official record of the city council meetings. Handwritten entries were usually made by the city clerk in meetings that were held on a regular basis. Special meetings were scheduled as needed. Typical entries contain information about budgeting and finance; city ordinance; business and professional licensing procedures; police activities; and improvements in public service such as street repairs.,Retain permanently,Public,6 microfilm reels
85249,Governor Bangerter,ALERT Foundation records,1986-1991.,Alphabetical.,"Organizational papers\, minutes\, financial records\, mailing and telemarketing lists\, motion picture film and video recordings of the Agenda for Leadership in Education Resources for Tomorrow (ALERT)\, in its effort to promote changes in the public's perception of education.",,Public,0.50 cubic foot 2 microfilm reels
85289,State Historical Society,Selective service cards,i 1940-1957.,Alphabetical by veteran's name.,"These cards contain basic information on the military service of Utah veterans. Under a 1942 executive order\, the Historical Society was to collect and keep a record of all Utahns serving in the armed forces during World War II. Preprinted cards created by the Utah State Historical Society's military records section summarize the personal background and military service record of World War II veterans. Cards collected by the state director for selective service\, later passed to the military records section\, provide address\, rank\, branch of service and local draft board number and location for WWII veterans and those who entered the service during the following peacetime years.",,Public,26 microfilm reels
85248,Governor Bangerter,Schedules,i 1984-1993.,"Chronological by day, thereunder by time of day.","These are the daily schedules of Governor Bangerter. They were created to coordinate his activities and obligations efficiently. Each day's schedule records date; times; type of activity\, often with notations; names of persons or groups with whom he would be meeting; and staff involved. Activities include business meetings\, speeches\, trips\, etc. The schedules span the period from just before the inauguration of Governor Bangerter's first term through the end of his second term.",,Public,2 microfilm reels
28468,Department of Health and Human Services. Division of Services for People with Disabilities. Developmental Center,Administrative correspondence,1970-,Chronological.,"These records document the implementation of agency functions. Records include all incoming and outgoing business-related correspondence\, and may contain information regarding parent meetings\, parties\, team changes\, and similar records.",Retain for 7 year(s),Public,
21266,Department of Environmental Quality. Division of Environmental Response and Remediation,Reference correspondence,1990-,Numerical by ERR number,"The division distributes correspondence received from various scientists about the clean up of chemically contaminated sites. Correspondence covers a wide variety of topics including facility monitoring \, scientific opinions\, underground storage tanks\, application of the Comprehensive Environmental Response Compensation and Liability Act\, and division accounting and administration. Records document the distribution and revision of the correspondence.",Retain for 7 year(s),Public,
30598,Tooele (Utah),Recapitulation records,1923-1945.,Chronological by year and month.,"Recapitulation records document annual accounting for the city of Tooele for audit purposes\, records can include summaries of cash on hand or the value of city assets.",Retain permanently,Public,0.50 cubic foot
3549,Department of Health and Human Services. Division of Child and Family Services,Budget background records,1978-,alphanumerical,"Records used to assist in the preparation of the division budget and to justify budget requests presented to the department director. They also contain work programs\, etc.",Retain for 3 year(s),Public,
4838,Department of Transportation. Office of the Comptroller,Accounts receivable/contracts management contract purge file,1990-2017.,None.,"These records consist of copies of accounts receivables prepared to collect amounts owed by vendors\, organizations\, and citizens in the conduct of business.",Retain for 7 year(s) after expiration of contractual agreement,Public,
12122,Department of Environmental Quality,Labor cost distribution report,1991-,"Chronological by pay period, thereunder numerical by low organization number,thereunder alphabetical by employee name","Reports maintained by receiving and reporting units\, which document how much it costs an entity to provide a service and the fee they charge for that service.",Retain for 7 year(s),Private,
12451,Tooele Valley Mosquito Abatement District (Utah),Check register,undated,Chronological,These are multi-columnar records with chronologically arranged entries of checks. They usually include check numbers and amounts of debits or deposits per account.,Retain for 7 year(s),Public,
12763,Utah Board of Higher Education,Budget requests,1969-,"Chronological by, thereunder by institution",These records are created by the state's higher education institutions to assist in the preparation of the budget and to justify budget requests presented to the State Board of Regents for recommendation to the legislature. They may also include work programs. This series is a copy of record series #12667 which has a retention of 10 years and destroy.,Retain for 1 year(s),Public,
14780,Division of State History,Petty cash records,1985-,Chronological.,"Records which verify all monies received or expended through a petty cash account. Includes cash receipts\, adding machine tapes\, daily accounting records\, reconciliation\, transmittals\, etc.",Retain for 3 year(s),Public,
14927,Department of Cultural and Community Engagement,Petty cash records,1992-,Chronological by transaction date,"Records which verify all monies received or expended through a petty cash account. Includes cash receipts\, adding machine tapes\, daily accounting records\, reconciliation\, transmittals\, etc.",Retain for 7 year(s),Public,
14931,Department of Cultural and Community Engagement,Receipts for sale of agency publications,1990-,Numerical by receipt number.,Agency copy of receipts given to customers who pay the agency for services rendered.,Retain for 7 year(s),Public,
16536,Utah State Tax Commission. Accounting Section,Bank statements,1967-,Chronological.,"These are the monthly bank statements received from the various banking institutions where the state has money invested. They are statements from the general fund account\, investment clearing account\, bond account\, and warrant disbursement accounts.",Retain for 7 year(s),Public,
17314,University of Utah (Utah),Accounting contracts journal vouchers,1961-,Chronologically by date of voucher.,"This series contains general account ledgers describing debit and credit entries and reflecting expenditures in their summaries. Information includes account numbers\, income expenses\, encumbrances\, explanations\, supporting data\, preparers' names\, and the approval signatures.",,Public,
23699,Department of Government Operations. Division of Purchasing and General Services. Surplus Property,Financial reports,1995-,Chronological by month,"Reports of accounting information contained in the state accounting system\, including budget\, grant\, payroll\, revenue expense\, and accounting reports and bank reconciliations.",Retain for 7 year(s),Public,
25439,Department of Workforce Services. Eligibility Services Division,Federal Food and Nutrition 209 Reports,[ca. 1990]-,Chronological by federal fiscal quarter.,"This series includes quarterly reports of food stamp overpayment account status. Information is gathered and these reports are compiled by the agency for the U. S. Department of Agriculture\, Food and Nutrition Services\, as per 7CFR271.8 (2003)\, 7CFR273.18 (2003)\, and the Food Stamp Act of 1977. Each report includes a summary section followed by raw data for the quarter. The reports are used by the agency for statistical purposes and are audited annually by the State Auditor.","Retain for 7 year(s) or until administrative value met, whichever is greater",Public,
25573,Naples (Utah),Check registers,1994-,Chronological by year,These are multi-columnar records with chronologically arranged entries of checks. They usually include check numbers and amounts of debits or deposits per account.,Retain for 7 year(s),Public,
26695,Salt Lake Community College (Utah),Health Center general accounting records,1994-,Chronological by date,"General accounts ledgers\, showing debit and credit entries\, and reflecting expenditures in summary.,These are records related to monies collected or paid in the conduct of business. Information may include bank records\, invoices\, revenue\, expenses\, and related accounting records. Trust records are not included.",Retain for 7 year(s),Public,
27831,Moab (Utah),Check registers,1970-,numerical,These are multi-columnar records with chronologically arranged entries of checks. They usually include check numbers and amounts of debits or deposits per account.,Retain for 7 year(s),Public,
28204,Navigator Pointe Academy (Utah),"Bank, Facility and Risk Management",2005-,"chronological, then alphabetical","These are administrative financial records. Records may include bank records\, bond records\, risk management and any expenses related to maintenance and improvement. They document administrative procedure and activities.",Retain for 7 year(s),Public,
28622,Office of Vital Records and Statistics,Financial records,1998-,Chronological.,"These records support the agency's function to document\, preserve\, and certify the facts of births\, deaths\, and family formation for residents of the state and document financial transactions which occur in the course of providing access to vital records (Utah Code 26-2-22(4) (2012)). Records include register tapes\, payment receipts\, deposit books\, and related financial documentation.",Retain for 7 year(s),Public,
29578,Department of Transportation. Finance,Financial records,2017-,Chronological.,"These records document financial transactions. Records may include general accounting expenditures (GAX)\, payment requests (PRC)\, internal costing transactions (ICT)\, internal department transactions (IDT)\, cash receipts\, and other records related to accounts receivable and payable.",Retain for 7 year(s),Public,
80020,University of Utah (Utah),Uniform school fund and general cash disbursement journal,undated,Numerical,This series contains a computer generated general ledger for the uniform school fund.,Retain for 7 year(s),,
80058,Department of Health and Human Services. Community Health and Well-Being. Division of Population Health. Office of Emergency Medical Services and Preparedness.,Financial receipts,1985-,Chronological,Agency copy of receipts given to customers who pay the agency for services rendered.,Retain for 7 year(s),Public,
80080,Department of Government Operations. Division of Purchasing and General Services. State Mail and Distribution Services,Petty cash reimbursement request,1982-,Numerical by department number,"These are used like a warrant request to receive funds for the mailroom's petty cash fund. A copy of this form is sent to Finance and a check is returned. The information includes contains agency name\, low organization number\, date\, amount requested\, and the purpose of the payment.",Retain for 3 year(s),Public,
81475,Office of Vital Records and Statistics,Budget background records,1983-,Chronological,These records support the agency's administrative function to prepare an annual budget. Records document the agency's financial status and are used in the preparation of the annual budget and to justify budget requests. Information includes monthly reports of spending or income from services rendered.,Retain for 3 year(s),Public,
83189,Treasurer,Bank statements,i 1980-,Chronological.,"These are the monthly bank statements received from the various banking institutions where the state has money invested. They are statements from the general fund account\, investment clearing account\, bond account\, and warrant disbursement accounts.",Retain for 7 year(s),Public,
83834,Department of Workforce Services. Unemployment Contributions Section,Benefit batch receipts,1983-2019.,Numerical by batch number.,Agency copy of receipts given to customers who pay the agency for services rendered.,Retain for 7 year(s),Private,
84446,Department of Public Safety. Driver License Division. Administrative Programs Bureau,Bank statements,1980-,"Alphabetical by station letter, thereunder chronological.","These are monthly statements showing the amount of money on deposit to the credit of the entity showing date\, name of bank\, total deposit\, withdrawals\, and cash balance with interest on daily bank balances.",Retain for 7 year(s),Public,
25263,Department of Corrections. Division of Correctional Industries,Accounts payable records,1954-,Chronological,"Records processed through the state accounting system that document the expenditure of cash and the appropriate supporting information. Includes payment invoices\, purchasing records\, and travel reimbursements. Information includes description and price of items purchased\, vendor name and contact information\, organization number\, authorizing signature and date. Also includes supporting documentation.,Records processed through the state accounting system that document the expenditure of cash and the appropriate supporting information. Includes payment invoices\, purchasing records\, and travel reimbursements.",Retain for 7 year(s),Public,
28236,Department of Environmental Quality. Division of Waste Management and Radiation Control,Used oil collection center log sheets,1994-,Chronological then alphabetical,"Logs are created by used oil collection centers to track quantity of used oil collected from public. When the agency receives log sheets\, the quantity is totaled and sent to the Utah State Tax Commission who pays a fee for each gallon on a quarterly basis. Log sheet information includes facility name\, name and address of person dropping off the oil\, date\, quantity dropped off by person\, and cover letters. Payment requests include the facility name\, quarter\, gallons of oil collected\, and the amount that should be paid to the facility.",Retain for 7 year(s),Public,
29751,Lakeview Academy (Utah),"Bank, facility, and risk management",2006-,"Chronological, then alphabetical.","These are administrative financial records. Records may include bank records\, bond records\, risk management and any expenses related to maintenance and improvement. They document administrative procedure and activities.",Retain for 7 year(s),Public,
4832,Department of Transportation. Office of the Comptroller,Accounts receivable/contract management miscellaneous purge file,1990-2017.,None.,"These records consist of copies of accounts receivables prepared to collect amounts owed by vendors\, organizations\, and citizens in the conduct of business.",Retain for 4 year(s),Public,
9664,Department of Human Services.$bOffice of Recovery Services,Child support payment receipt books,1976-2020.,"Alphabetical by office location, thereunder chronological.",Agency copy of receipts given to customers who pay the agency for services rendered.,Retain for 7 year(s),Public,
12692,Uintah Mosquito Abatement District (Utah),Check register,undated,Chronological,These are multi-columnar records with chronologically arranged entries of checks. They usually include check numbers and amounts of debits or deposits per account.,Retain for 7 year(s),Public,
14497,Department of Workforce Services. Division of Housing and Community Development,Housing programs invoices,1988-,Numerical by contract number,"These records consist of copies of accounts receivables prepared to collect amounts owed by vendors\, organizations\, and citizens in the conduct of business.",Retain for 7 year(s),Public,
12747,Utah Board of Higher Education,Telephone bills,1969-,Chronological by fiscal year.,"Bills which document calls made from state offices. Bills also include the number called and the length\, time\, and date of phone call.",Retain for 7 year(s),Public,
16986,Governor's Office of Planning and Budget,Budget estimates and justification files,1981-,None.,"Records used to assist in the preparation of the division budget and to justify budget requests presented to the department director. They also contain work programs\, etc.",Retain until administrative need ends,Public,
21372,Park City (Utah). Administrative Services,Check registers,1980-,Numerical,These are multi-columnar records with chronologically arranged entries of checks. They usually include check numbers and amounts of debits or deposits per account.,Retain for 7 year(s),Public,
22018,Department of Environmental Quality,Payment vouchers,1991-,"Numerical by voucher number, or alphabetical by facility or vendor.",These records are payment vouchers generated by the Department for expenditures by the department and its divisions. Includes vouchers for grant disbursements.,Retain for 10 year(s),Public,
25192,Department of Health and Human Services. Division of Aging and Adult Services,Financial information network (FINET) reports,ca. 1995-,Chronological,"Reports of accounting information contained in the state accounting system\, including budget\, grant\, payroll\, revenue expense\, and accounting reports; and bank reconciliations.",Retain for 7 year(s),,
14460,Pleasant Grove (Utah),Check registers: reconciliation reports,undated,,This is a multi-columnar record with chronologically arranged entries of checks. Usually includes check number and amount of deposits per each account.,Retain for 7 year(s),Public,
26707,Sandy (Utah). Administrative Services Department,Arts guild check registers,2001-,Chronological,These are multi-columnar records with chronologically arranged entries of checks. They usually include check numbers and amounts of debits or deposits per account.,Retain for 7 year(s),,
20629,Salt Lake City (Utah). Public Library,Financial statements,undated,,These are multi-columnar records with chronologically arranged entries of checks. They usually include check numbers and amounts of debits or deposits per account.,Retain for 7 year(s),Public,
28215,Moab Charter School (Utah),"Bank, Facility and Risk Management Records",2004-,Chronological then alphabetical,"Reports of accounting information contained in the state accounting system\, including budget\, grant\, payroll\, revenue expense\, accounting reports\, and bank reconciliations.",Retain for 7 year(s),Public,
22020,Department of Environmental Quality,Adjusting entries,1991-,Chronological.,These records document adjustments created by agency accounting officers and sent to the Division of Finance to correct errors on warrant requests and interdepartmental transfers. Includes grant-related records.,Retain for 3 year(s),Public,
24744,Riverdale (Utah),Check registers,1946-,"Alphabetical, thereunder chronological",These are multi-columnar records with chronologically arranged entries of checks. They usually include check numbers and amounts of debits or deposits per account.,Retain for 7 year(s),Public,
10016,Department of Health and Human Services. Division of Child and Family Services. Ogden Office and Northern Region Administration,Check register files,1991-,None,"This is a register of all checks that have been issued by Social Services Finance bureau for child support\, cashouts\, recoveries\, benefit select\, energy assistance\, and other welfare related programs. This series is used for verification of issuance and for litigation in medicaid and Social Service check fraud cases. This record is generated weekly.",Retain for 7 year(s),Public,
12087,Department of Corrections. Law Enforcement Bureau,Budget records,1991-,Numerical by account number,"Records used to assist in the preparation of the division budget and to justify budget requests presented to the department director. They also contain work programs\, etc.",Retain for 3 year(s),Public,
12003,Department of Health and Human Services. Division of Services for People with Disabilities,Financial files,1970-,Numerical by order number,"These records contain requisitions for supplies and equipment for current inventory. Included are warrants and denied claims from the Department of Health. Also includes records processed through the state accounting system that document the expenditure of cash and the appropriate supporting information. Includes payment invoices\, purchasing records\, and travel reimbursements. Some of these records were\, until 2009\, kept in series #23218. From 2009\, all financial records for the division are kept together.",Retain for 7 year(s),Public,
12770,Weber State University (Utah),Journal register tapes,1983-,Chronological.,"Agency copy of receipts given to customers who pay cash to the agency for services rendered. These are cash register tapes which monitor expenses for audit purposes. Information includes amounts\, taxes\, and dates of transactions.",Retain for 7 year(s),Public,
20696,Department of Health and Human Services. Operations. Division of Finance and Administration. Office of Finance.,Financial information network payment records,1993-,Chronological,"Records processed through the state accounting system that document the expenditure of cash and the appropriate supporting information. Includes payment invoices\, purchasing records\, and travel reimbursements.",Retain for 7 year(s),Public,
21750,Board of Education. Office of Education. Internal Accounting,Vendor payment vouchers,1994-,"Numerical by FINET number, thereunder chronological.","Records processed through the state accounting system that document the expenditure of cash and the appropriate supporting information. Includes payment invoices\, purchasing records\, and travel reimbursements.",Retain for 7 year(s),Public,
21819,Lieutenant Governor,Invoices,1995-,Chronological by date,These are accounts payable invoices for purchases made by the Elections Office. Most of the records deal with printing costs incurred by the office.,,Public,
17422,University of Utah (Utah),Financial register,1975-,,"General accounts ledger\, showing debit and credit entries\, and reflecting expenditures in summary.",Retain for 7 year(s),Public,
18144,Heber Light and Power Company (Utah),Check register,1956-,,These are multi-columnar records with chronologically arranged entries of checks. They usually include check numbers and amounts of debits or deposits per account.,Retain for 7 year(s),Public,
21942,Department of Public Safety. Administrative Services Division. Accounting,Payment vouchers,1995-,Numerical by year,"Provides documentation of payments to vendors. May include the payment voucher\, purchasing records and all supporting documentation. The Department of Public Safety maintains the official copy of the record.",Retain for 7 year(s),Public,
21033,Insurance Department,Bank statements,1980-,Chronological.,"These files document department revenue. In addition to the bank statements\, they contain deposit slips\, copies of returned checks\, and refund requests. FINET reconciliation reports are also included.",Retain for 7 year(s),Public,
27370,Treasurer. Unclaimed Property Division,Payment records,1998-,Alphabetical by name,"Records processed through the state accounting system that document the expenditure of cash and the appropriate supporting information. Includes payment invoices\, purchasing records\, and travel reimbursements.",Retain for 7 year(s),Public,
22019,Department of Environmental Quality,Cash receipts,1991-,Numerical by receipt number,Agency copy of receipts given to customers who pay the agency for services rendered.,Retain for 7 year(s),Public,
22062,Department of Natural Resources. Lone Peak Conservation Center,Cash Receipts,1990-,Chronological,Agency copy of receipts given to customers who pay the agency for services rendered.,Retain for 7 year(s),Public,
24231,Labor Commission,Vendor payment vouchers,1995-2010.,Alphabetical by name,Requests from state agencies to the Division of Finance to pay vendors for supplies and/or services the vendors have provided to the agencies.,Retain for 7 year(s),Public,
29702,Department of Health. Division of Medicaid and Health Financing. Bureau of Financial Services,Financial Services accounts payable and receivable records,1985-,Numeric by batch number thereunder chronological by billing quarter.,"Collection of monies billed\, paid\, and reconciled for the Division of Medicaid and Health Financing. They are used to refer back to payments made\, date checks were mailed and where they are posted in the State's accounting system. Contains invoice and posting information for accounting payment system\, copies of checks with account numbers and any other pertinent information needed to reconcile payments made and refunds issued.",Retain for 7 year(s),Protected,
28134,Navigator Pointe Academy (Utah),"Accounts payable, vendors and procurement files",2004-,Alphabetical by name,"These records are used to pay school district bills. They include copies of checks\, invoices\, purchase orders\, and receiving reports. May also include correspondence with vendors and computer printouts.",Retain for 7 year(s),Public,
16988,Utah State Tax Commission. Motor Vehicle Enforcement Division,Dealer history,1984-,Alphabetical by business name.,"Records used as posting and control media\, subsidiary to the general and allotment ledgers\, and not elsewhere covered in this schedule.",Retain for 7 year(s),Public,
29823,Karl G. Maeser Preparatory Academy (Utah),Accounts payable and receivable records,2007-,Chronological.,"These records support the agency's administrative function to audit the use of all public funds (Utah Code 51-2a-201 (2017)). Documents include accounts payable and receivable\, and other financial interactions of the Academy.",Retain for 7 year(s),Public,
80026,University of Utah (Utah),Disbursement journal,undated,Numerical,This series contains a computer generated general and cash disbursements journal for the University of Utah endowment fund.,Retain for 7 year(s),,
80074,University of Utah (Utah),Physical plant fund,undated,Numerical,"This series contains a computer generated financial report titled ""detail statement"" ledger. This report includes the following categories: reference number for transactions\, description\, balance forward\, estimated income\, actual income\, unrealized balance\, and obligated amounts. This report is not limited to a single accounting fund. Some of the categories listed are: consultants\, leasing\, salaries\, supplies\, and equipment.",Retain for 7 year(s),,
25908,Department of Health and Human Services. Division of Substance Use and Mental Health. State Hospital,Purchasing card transaction log,1990-,"Alphabetical by employee surname, thereunder chronological by fiscal year.",These records are statements of expenditures made by State Hospital employees using agency credit cards.,Retain for 7 year(s),Public,
30298,Department of Agriculture and Food,Accounts payable and receivable records,2015-,Chronological.,"These are records related to monies collected or paid in the conduct of business and are used to ensure appropriate payment and receipts within the Department of Agriculture and Food. Information may include bank records\, invoices\, revenue\, expenses\, and related accounting records.",Retain for 7 year(s),Public,
12741,Utah Board of Higher Education,University of Utah expenditure forms,1969-,"Chronological by fiscal year, thereunder alphabetical by department","These records are requests from the Board of Regents to the University of Utah to pay vendors for supplies and/or services the vendors have provided to the agencies. They have the same function as warrant requests except that the record copy is held by the University in record series #84282\, #84390\, #84392\, #84394\, or #84395.",Retain for 7 year(s),Public,
30650,Utah Military Academy (Utah),Financial records,2014-,"Alphabetical by type, then chronological by date","These are records related to monies collected or paid in the conduct of business. Information may include bank records\, invoices\, revenue\, expenses\, and related accounting records.",Retain for 7 year(s),Public,
4831,Department of Transportation. Office of the Comptroller,Accounts receivable/contracts management damage claim purge file,1990-2017.,Numerical by invoice number.,"These records consist of copies of accounts receivables prepared to collect amounts owed by vendors\, organizations\, and citizens in the conduct of business.",Retain for 4 year(s),Private,
27367,Treasurer. Unclaimed Property Division,Financial report,1998-,Alphabetical by name,"Reports of accounting information contained in the state accounting system\, including budget\, grant\, payroll\, revenue expense\, accounting reports\, and bank reconciliations.",Retain for 7 year(s),Public,
81832,Department of Health. Office of Finance,Transfers and Journal Entries,1986-,Numerical,"Transfers\, allocations\, journal entries\, and other adjusting entries to an organization's financial statement with appropriate supporting documentation and approvals.",Retain for 7 year(s),,
81819,Department of Health. Office of Finance,Bank reconciliations,1983-,Chronological.,"The Department's bank reconciliations are used to identify and resolve any discrepancies between bank transactions for all department bank accounts and transactions recorded in the State's accounting system. Department bank accounts are used only for receipting funds\, not making payments. The bank reconciliations identify the department\, month being reconciled\, bank code\, bank name\, bank account number\, bank balance\, book balance\, and reconciling items. Also included in the bank reconciliation packet are the Bank Reconciliation Summary Report for the month being reconciled (provided by State Finance)\, the monthly bank statement\, and any other supporting documentation.",Retain for 7 year(s),Public,
14930,Department of Cultural and Community Engagement,Financial records,1989-,Chronological,Invoice or equivalent records used for stores accounting purposes.,Retain for 3 year(s),Public,
16518,Utah State Tax Commission. Administration Division,Receipts for payment of taxes,1977-,Numerical by receipt number,Agency copy of receipts given to customers who pay the agency for services rendered.,Retain for 7 year(s),Public,
18180,Department of Human Services. Office of Fiscal Operations,Payment documents,ca. 1976-,,"Records processed through the state accounting system that document the expenditure of cash and the appropriate supporting information. Includes payment invoices\, purchasing records\, and travel reimbursements.",Retain for 7 year(s),Public,
17318,University of Utah (Utah),General accounts journal entry vouchers,1967-,,"General accounts ledger\, showing debit and credit entries\, and reflecting expenditures in summary.",,Public,44 microfilm reels
20933,Department of Health and Human Services. Division of Substance Use and Mental Health. State Hospital,Financial Information Network (FI-NET) payment records,1985-,Alphabetical by company name,"This series contains records processed through the state accounting system that document the expenditure of cash and the appropriate supporting information. Includes payment invoices\, purchasing records\, and travel reimbursements. May contain cash receipts; fixed assets; cost reports; patient banking records; and Social Security\, veterans\, rail road\, medical\, and office of recovery services payments.",Retain for 7 year(s) after case is closed,Public,
19900,Central Utah Water Conservancy District (Utah),Check register,2023.,,These are multi-columnar records with chronologically arranged entries of checks. They usually include check numbers and amounts of debits or deposits per account.,Retain for 7 year(s),Public,
23388,Utah State University Eastern (Utah),Accounts payable,1937-,Numerical by year.,"This series provides information on our vendors. Included are check numbers\, dates paid\, amounts paid\, and discounts taken. This information is used for internal purposes.",Retain for 7 year(s),Public,
23849,Department of Workforce Services. Provo South Employment Center,Client medical/training payments and customer reimbursements,1998-2012.,"Alphabetical by vendor name, thereunder numerical by payment voucher number.",These records are of payments made to vendors for client training and short term assistance funding. These payments are collected throughout the fiscal year with the Department of Workforce Services. Client payments are made through FI-NET accounting system and then filed. Files are used to reference payments made and include a payment voucher cover sheet and all documentation that serves as back up information for each payment made. Also contained in this series are payments made to medical facilities or doctors for services that are used to determine eligibility for assistance; payments for training that enables customers to gain better employment skills; transient payments; direct customer reimbursements; and On-the-job training contract payments.,Retain for 7 year(s),Private,
25118,Labor Commission,Accounts Payable - Administrative,1998-,Alphabetical by vendor name.,Records processed through the state accounting system that document the expenditure of cash and the appropriate supporting information. Includes payment invoices and purchasing records.,Retain for 7 year(s),Public,
27572,School and Institutional Trust Lands Administration,Accounting records,1996-,Alphabetical by vendor name. Numerical by journal entry.,"This series contains financial records processed through the state accounting system that document the expenditure and receipt of cash. Information includes payment invoices\, purchasing records\, travel reimbursements\, lease payment revenue cards\, journal entry\, and the supporting related accounting records.",Retain for 7 year(s) after final action,Public,
23918,Department of Human Services. Office of Licensing,Cancelled vendor payment vouchers,1987-,Chronologically,Documentation used to input data about cancelled warrants. The information is used to ensure that funds are accurately credited to proper agency Financial Information Network accounts.,Retain for 7 year(s),Public,
22064,Department of Natural Resources. Lone Peak Conservation Center,Petty cash records,1990-,Chronological,"Records which verify all monies received or expended through a petty cash account. Includes cash receipts\, adding machine tapes\, daily accounting records\, reconciliation\, transmittals\, etc.",Retain for 3 year(s),Public,
17341,University of Utah (Utah). Medical Center,Hospital ledgers,1971-1975.,Chronologically.,These are financial ledgers tracking payables and receivables.,,Public,
16543,Utah State Tax Commission. Accounting Section,Expenditure adjustments,1970-,Chronological,"Records used as posting and control media\, subsidiary to the general and allotment ledgers\, and not elsewhere covered in this schedule.",Retain for 7 year(s),Public,
16990,Utah State Tax Commission. Motor Vehicle Enforcement Division,Sales representative licensing file,1984-,Alphabetical by salesperson name.,"Records used as posting and control media\, subsidiary to the general and allotment ledgers\, and not elsewhere covered in this schedule.",Retain for 7 year(s),Public,
19967,Labor Commission,Voucher registers,undated,None.,"Two voucher registers showing month and day (but no year)\, name and address of who has issued the voucher\, voucher number\, and voucher amount.",Retain for 7 year(s),Public,
26363,Department of Health and Human Services. Division of Services to People with Disabilities. Utah Developmental Disabilities Council,FI-NET payment records and reports,1985-,Chronological,"Reports of accounting information contained in the state accounting system\, including budget\, grant\, payroll\, revenue expense\, accounting reports\, and bank reconciliations.",Retain for 7 year(s),Public,
4037,Department of Workforce Services. Unemployment Contributions Section,Redeemed benefit warrants,1985-2019.,"Chronological, thereunder numerical by check number.","These warrants for unemployment benefits verify that the checks issued have been redeemed. They are maintained as a record of signature\, recording the date and place where the check was redeemed. Redeemed warrants are filmed by the agency for reference purposes\, but the original paper copies are also maintained for evidence in fraud cases. The warrants include personal social security number\, warrant number\, week ending date\, date issued\, check number\, recipient's name and address\, amount of benefits\, and signature.",Retain for 7 year(s),Public,
80018,University of Utah (Utah),General and cash disbursement journal,undated,Numerical by account number.,"General accounts ledger\, showing debit and credit entries\, and reflecting expenditures in summary.",Retain for 7 year(s),Public,
23389,Utah State University Eastern (Utah),Payroll returned and cancelled checks,1937-,Numerical by check number.,Actual warrant or check cut from warrant request to pay for services rendered.,Retain for 7 year(s),Public,
81751,Department of Health and Human Services. Office of Recovery Services,Warrant registers,1970-,Numerical by case number.,Actual warrant or check cut from warrant request to pay for services rendered.,Retain for 7 year(s),Public,
30087,Greater Salt Lake Municipal Services District (Utah),Salt Lake County financial records,2008-2018,Alphabetical.,"These Salt Lake County financial records are used to research budgets\, reports\, and information written by Randy Allen.",Retain for 7 year(s),Public,
81673,Insurance Department,Inter-agency transactions,1990-,none,These files contain all documents regarding transactions between the Insurance Department and other state agencies.,Retain for 3 year(s),Public,
81814,Department of Health. Office of Finance,Processed Expenditure Records,1985-,Numerical by transaction ID.,"These records are processed financial expenditures that may include payments of invoices\, employee reimbursements (non-payroll)\, and related records.",Retain for 7 year(s),Public,
21994,Department of Workforce Services.$bRichfield North Employment Center,FI-NET payment records,1993-2019.,Alphabetical by vendor.,"Records processed through the state accounting system that document the expenditure of cash and the appropriate supporting information. Includes payment invoices\, purchasing records\, and travel reimbursements.",Retain for 7 year(s),Public,
22067,Department of Natural Resources. Lone Peak Conservation Center,Purchase orders,1990-,Chronological,"Records processed through the state accounting system that document the expenditure of cash and the appropriate supporting information. Includes payment invoices\, purchasing records\, and travel reimbursements.",Retain for 7 year(s),Public,
25330,Department of Workforce Services.$bCentral Region Administration,Financial Information network (FI-NET) payment records,ca. 1979-2012.,Chronological.,"Records processed through the state accounting system that document the expenditure of cash and the appropriate supporting information. Includes payment invoices\, purchasing records\, and travel reimbursements.",Retain for 7 year(s),Public,
25505,Department of Human Services. Office of the Child Protection Ombudsman,Financial Information Network (FI-NET) payment records,1999-,Chronological by month,"Records processed through the state accounting system that document the expenditure of cash and the appropriate supporting information. Includes payment invoices\, purchasing records\, and travel reimbursements. Records include payments made from the Offices of Services Review as well as those from the Office of the Child Protection Ombudsman.",Retain for 7 year(s),,
27645,Department of Health and Human Services. Division of Aging and Adult Services. Office of Public Guardian,Financial information,1999-,Chronological by year of closure or death; thereunder alphabetical by surname.,"This series is made up of payment records for guardian clients\, accounts payable\, records processed through the state accounting system\, and appropriate supporting information which document expenditure of cash. The series is used to refer to clients's past payments and to document payments\, invoices\, purchasing records\, and travel reimbursements. Documents include invoices\, check copies\, reimbursement forms\, client trust fund records\, etc.",Retain for 7 year(s),Public,
28242,Department of Environmental Quality. Division of Waste Management and Radiation Control,Fee reports,2008-,Chronological.,"Fee reports are submitted to the division to report monthly\, quarterly\, or annual fees. Report records include the types of waste received\, and the dollar amount due as a result. Fee reports are also used to record fees received by the division\, and break out different types of fees received. Fee reports contain the name of the facility\, and the reason the funds are being sent\, and the types of fees included.",Retain for 7 year(s),Public,
28521,Labor Commission,Purchasing card and travel card reconciliations,2008-,Chronological,These records document work-related purchases made by employees using agency-owned credit cards and travel cards. These records are used by the agency to create budget plans and financial reports.,Retain for 7 year(s),Public,
22007,Department of Health and Human Services. Division of Substance Use and Mental Health,Vendor payment vouchers,1990-,Alphabetical by provider thereunder alphabetical by contract,Documentation used to input data about cancelled warrants. The information is used to ensure that funds are accurately credited to proper agency Financial Information Network (FI-NET) accounts.,Retain for 7 year(s),Public,
81688,Insurance Department,FINET payment vouchers/price agreements,1989-,none,"These files contain all documents recording payments made by the Insurance Department. They include invoices\, reimbursement requests\, and all FINET documentation.",Retain for 7 year(s),Public,
29750,Lakeview Academy (Utah),"Accounts payable, vendors and procurement files",2006-,Alphabetical by name.,"These records are used to pay school bills. They include copies of checks\, invoices\, purchase orders\, and receiving reports.",Retain for 7 year(s),Public,
23396,Department of Health and Human Services. Community Health and Well-Being. Division of Population Health. Office of Communicable Diseases.,Immunization inventory records,1993-,Alphabetical by category.,"This series contains vaccine inventory information used to conduct inventory reconciliations. The inventories provide medical documentation for vaccines given to state and county health departments and to private providers. Information includes vaccine orders\, vaccine shipment and receiving documents\, and billing statements.",Retain for 7 year(s),Public,
23390,Utah State University Eastern (Utah),Accounts payable returned and cancelled checks,1937-,Numerical by check number,Actual warrant or check cut from warrant request to pay for services rendered.,Retain for 7 year(s),Public,
18158,Utah State Tax Commission,Telephone bills,1989-,Chronological.,"Bills which document calls made from state offices and state cellular phones. Bills also include the number called and the length\, time\, and date of phone call.",Retain for 7 year(s),Private,
27375,Treasurer. Unclaimed Property Division,Telephone bills,1998-,Alphabetical.,"Bills which document calls made from state offices and state cellular phones. Bills also include the number called and the length\, time\, and date of phone call.",Retain for 7 year(s),Public,
25334,Department of Workforce Services. Wasatch Front South Region,Telephone bills,ca. 1979-2019.,Chronological.,These records are phone bills received and remitted by the agency.,Retain for 7 year(s),,
29148,Department of Health and Human Services. Division of Services for People with Disabilities. Developmental Center,Client financial files,1985-,"Alphabetical by client surname, thereunder chronological by date.","These records are used to document\, report\, and track expenses\, budgeting information\, and client accounts\, and are subject to audit. Records may include bank records\, invoices\, revenue\, expenses\, vouchers\, budgets\, reports\, and related records.",Retain for 7 year(s),Controlled,
30088,Greater Salt Lake Municipal Services District (Utah),Municipal financial records,2016-,Chronological.,These records are the financial information for the Salt Lake County Metro Townships and the Town of Brighton.,Retain for 7 year(s),Public,
30367,Salt Lake Arts Academy (Utah),Accounts payable and receivable records,2003-,Chronological.,"These are records related to monies paid and the conduct of the business. Information may include purchase orders\, invoices\, receiving reports\, correspondence with vendors\, bank statements\, and related accounting records.",Retain for 7 year(s),Public,
26636,Treasurer,Escrow reimbursement files,2002-,Alphabetical by entity name.,"This record documents the expenditure of funds from an escrow PTIF account. When an entity seeks reimbursement from an escrow PTIF account this record provides the documentation needed to transfer funds between escrow PTIF account and the entity's bank. Files contain entity request letters\, reimbursement schedules\, and certifications of request.",Retain for 7 year(s),Public,
12343,Weber State University (Utah),Cash receipts,1985-,Chronological.,Agency copy of receipts given to customers who pay cash to the agency for services rendered.,Retain for 7 year(s),Public,
13351,Alta Canyon Recreation District (Utah),Check register,undated,Chronological,These are multi-columnar records with chronologically arranged entries of checks. They usually include check numbers and amounts of debits or deposits per account.,Retain for 7 year(s),Public,
15224,Willard (Utah),Check register,undated,,This is a multi-columnar record with chronologically arranged entries of checks. Usually includes check number and amount of deposits per each account.,Retain for 7 year(s),Public,
16521,Utah State Tax Commission. Administration Division,Revenue general ledgers,1920-,Chronological,These records summarize the financial status of tax accounts with supporting documents and reports.,Retain for 7 year(s),Public,
81684,Insurance Department,Telephone bills,1989-,Chronological.,"Bills which document calls made from state offices. Bills also include the number called and the length\, time\, and date of phone call.",Retain for 3 year(s),Public,
17301,University of Utah (Utah),Development fund and general cash disbursement journal,1971-,,"Entries listing adjustments to an organization's credit or debit financial statements. They contain the Division of Finance form FI-35\, which lists the credit or debit adjustment\, explanation of entry\, and approval signature.",Retain for 10 year(s),Public,
30073,Department of Health and Human Services. Division of Family Health. Office of Maternal and Child Health,Bureau travel expenses,2016-,None.,"These records document the Bureau's travel expenses and may include invoices\, receipts\, reimbursements\, and related documentation for both in-state and out-of-state work travel.",Retain for 7 year(s),Public,
30089,Greater Salt Lake Municipal Services District (Utah),Municipal bonds,2014-,Alphabetical.,"These records are used by Planning & Development Services to create bonds for projects. Information includes personal identification\, address\, scope\, and contracting records.",,Protected,
30299,Department of Agriculture and Food. Division of Regulatory Services,License and registration applications,1990-,Chronological.,"These records are the licenses and applications for the Weights and Measures program and document payments made for fees and other related accounts. Information may include payments made\, monies due\, applicant's personal information\, and related information.",Retain for 7 year(s),Private,
10278,Treasurer,Warrant requests,undated,None.,Requests from state agencies to the Division of Finance to pay vendors for supplies and/or services the vendors have provided to the agencies.,Retain for 7 year(s),Public,
30757,Office of the State Auditor,Accounts payable and receivable records,2014-,"Alphabetical by name of business or individual, thereunder chronological by year.","These are records related to monies collected or paid in the conduct of business. Records are maintained for financial audit or financial obligations. Information may include bank records\, invoices\, revenue\, expenses\, and related accounting records. Trust records are not included.",Retain for 7 year(s),Private,
13628,Dixie Deer Special Service District (Utah),Check register,undated,Chronological,These are multi-columnar records with chronologically arranged entries of checks. They usually include check numbers and amounts of debits or deposits per account.,Retain for 7 year(s),Public,
26217,Salt Lake City Mosquito Abatement District (Utah),Check registers,1960-,Chronological by year,These are multi-columnar records with chronologically arranged entries of checks. They usually include check numbers and amounts of debits or deposits per account.,Retain for 7 year(s),Public,
15000,Millville (Utah),Check register,undated,,This is a multi-columnar record with chronologically arranged entries of checks. Usually includes check number and amount of deposits per each account.,Retain for 7 year(s),Public,
27882,"Utah Science, Technology, and Research Authority",Financial records,2007-,"Alphabetical by record name, thereunder chronological.","These records document receipt\, payment\, or transfer of monies in the course of conducting business. Information may include bank records\, invoices\, cash receipts (CR)\, inter-agency transactions (IAT)\, revenue (IN) transactions\, and related accounting records.",Retain for 3 year(s),Public,
22011,Department of Health and Human Services. Division of Substance Use and Mental Health,Financial Information Network (FI-NET) Reports,1990-,Numerical by report number,"Reports of accounting information contained in the state accounting system\, including budget\, grant\, payroll\, revenue expense\, accounting reports\, and bank reconciliations.",Retain for 7 year(s),Public,
28899,Department of Workforce Services,Administrative Services unemployment insurance accounting records,1997-,,"These records support the administration of the unemployment reserves to be used for the benefit of unemployed persons (Utah Code 35A-4-102(1996)). Records document the agency's revenues and expenses for all unemployment insurance and may include daily charge reports regarding tax collection and benefit payments\, bank reconciliations\, payment activities\, and related records.",Retain for 7 year(s),Public,
80023,University of Utah (Utah),Physical plant general and cash disbursement journal,undated,Numerical,This series consists of a computer generated general ledger for the physical plant fund of the University of Utah.,Retain for 7 year(s),,
80073,University of Utah (Utah),Plant fund detail ledgers,1976-,Numerical,This series contains computer generated financial reports. These reports include a chart of accounts juxtaposing old account numbers with new account codes and an account description. This series is primarily a detailed accounting ledger for the University of Utah plant fund.,Retain for 7 year(s),,
80440,Department of Agriculture and Food. Division of Regulatory Services,"Bedding, upholstered furniture, and quilted clothing license records",1979-,Alphabetical by name.,"These records document the agency's mandate to issue licenses for the manufacture\, repair\, or wholesale of bedding\, upholstered furniture\, quilted clothing\, or filling material\, as described in Utah Code 4-10(2017) and Utah Administrative Code R70-101(2017) and 201(2017). Records may include applications\, change requests\, inspections and/or actions taken\, renewal notices\, correspondence\, financial information regarding payments for new licenses and renewals\, and related records. Actual licenses are not included in this series.",Retain for 3 year(s),Public,
83631,Department of Health and Human Services. Operations. Division of Finance and Administration. Office of Finance.,Provider files,1984-,alphabetical by provider's name,"This is a variety of materials that pertain to the provider as it relates to services provided to the Department's clients. This series may contain some of the following information: Registration Application and Affidavit of Standard Compliance\, License\, copies of contracts\, floor plans\, costs\, qualifications of staff members\, Confidentiality Agreement\, Program Evaluation\, Problems Correction Plan\, Fact Finding Reports and Results\, Provider Payroll Check Register (RPP4)\, and all related memoranda and correspondence.,Reports of accounting information contained in the state accounting system\, including budget\, grant\, payroll\, revenue expense\, accounting reports\, and bank reconciliations.",Retain for 7 year(s) after expiration of contractual agreement,Public,
81864,Department of Health. Office of Finance,Accounts receivable,undated,"Alphabetical, thereunder numerical by transaction ID.","These records consist of accounts receivables prepared to collect amounts owed by vendors\, organizations\, or citizens with whom the agency conducts business. Includes invoices and related accounting records.",Retain for 7 year(s),,
12745,Utah Board of Higher Education,General ledgers,1969-,Chronological by fiscal year,"General accounts ledger\, showing debit and credit entries\, and reflecting expenditures in summary.",Retain for 7 year(s),Public,
19752,Department of Workforce Services. Downtown Employment Center (Salt Lake City),Accounts Payable Files,1990-2012.,Alphabetical by vendor.,"Records processed through the state accounting system that document the expenditure of cash and the appropriate supporting information. Includes payment invoices\, purchasing records\, and travel reimbursement.",Retain for 7 year(s),Public,
16538,Utah State Tax Commission. Accounting Section,General ledgers,1960-,Chronological,"General accounts ledger\, showing debit and credit entries\, and reflecting expenditures in summary.",Retain for 7 year(s),Public,
18181,Department of Human Services. Office of Fiscal Operations,Vouchers,ca. 1975-,,"Records processed through the state accounting system that document the expenditure of cash and the appropriate supporting information. Includes payment invoices\, purchasing records\, and travel reimbursements.",Retain for 7 year(s),Public,
21941,Department of Public Safety. Administrative Services Division. Accounting,Journal Voucher,1995-2014.,Numerical by year,"These records include a wide array of financial information about the Department of Public Safety\, all of which are filed as a single record series. Forms and information found in this series include adjustment forms\, inter-departmental transfers\, departmental requisitions\, deposit with the State Treasurer reports\, travel reimbursement requests\, and warrant requests.",Retain for 7 year(s),Public,
21751,Board of Education. Office of Education. Internal Accounting,Treasurer's transmittal records,1994-,"Numerical by FINET number, thereunder chronological","Records processed through the state accounting system that document the expenditure of cash and the appropriate supporting information. Includes payment invoices\, purchasing records\, and travel reimbursements.",Retain for 7 year(s),Public,
21993,Department of Workforce Services.$bSt.George North Employment Center,Financial Information Network (FI-Net) payment records,1997-2019.,"Alphabetical by vendor, thereunder chronological by pv number.","Records processed through the state accounting system that document the expenditure of cash and the appropriate supporting information. Includes payment invoices\, purchasing records\, and travel reimbursements.",Retain for 7 year(s),Public,
21034,Insurance Department,Department revenue reports,1980-,Numerical by receipt number,"These files contain the Insurance Department's revenue receipts for all agency services. The information includes cash register reports\, the department's copies of receipt books\, monthly and annual register reports\, copies of returned checks\, and refund or reimbursment requests.",Retain for 3 year(s),Public,
21921,Department of Environmental Quality. Division of Air Quality,Financial records,1991-,Alphabetical by company name thereunder chronological by date,"These records relate to the collection of fees\, payment to vendors for services\, and miscellaneous payments for the division including paid invoices and cash receipts. Paid invoices include approval orders and initial compliance inspection fees. Cash receipts include cash receipt transmittals. Payments to vendors include utility invoices from various companies in the state and copies of purchase order receipts. Miscellaneous payments include petty cash forms\, claims for petty cash forms. Also included may be information documenting fees paid to the Division of Air Quality for various services and licenses including photocopying documents and certification fees.",Retain for 7 year(s),Public,
28235,Department of Environmental Quality. Division of Waste Management and Radiation Control,Hazardous waste manifests,1994-,Chronological.,"Hazardous waste manifests are created to track the hazardous waste managed by commercial hazardous waste disposal facilities in Utah. Manifests are used to regulate facilities and ensure proper fees have been paid. Permitted commercial facilities are required to keep manifests on their premises from 3-5 years and these must be made available to DEQ if requested. Records include manifests and shipping/cover letters.,Records processed through the state accounting system that document the expenditure of cash and the appropriate supporting information. Includes payment invoices\, purchasing records\, and travel reimbursements.",Retain for 7 year(s),Public,
22063,Department of Natural Resources. Lone Peak Conservation Center,Bank deposit slips,1990-,Chronological.,"These are monthly statements showing the amount of money on deposit to the credit of the entity showing date\, name of bank\, total deposit\, withdrawals\, and cash balance with interest on daily bank balances.",Retain for 7 year(s),Public,
2194,Insurance Department,Daily receipts registers,1949-,Alphanumerical,"Registers logging the daily receipt of documents or monies from insurance comapnies. Documents logged include rate revision schedules\, policy manuals etc. The documents were filed separately. Funds show daily receipts of monies for agents' or other miscellaneous licenses and other miscellaneous fees (eg. preparation of forms).",Retain for 7 year(s),Public,
23914,Department of Financial Institutions,Receipts,1996-,numerical,Agency copy of receipts given to customers to the agency for services rendered.,Retain for 7 year(s),Public,
14628,Department of Cultural and Community Engagement,Financial detail report,1989-,Chronological.,"Records used as posting and control media\, subsidiary to the general and allotment ledgers.",Retain for 7 year(s),Public,
27297,Utah State Tax Commission,Tobacco master settlement agreement files,2002-,Alphabetical by manufacturer.,"Records used as posting and control media\, subsidiary to the general and allotment ledgers\, and not elsewhere covered in this schedule.",Retain for 7 year(s),Protected,
28522,Labor Commission,Cash receipt logs and bank reconciliations,2005-,Chronological.,"These records include cash receipt logs\, which document cash payments made to the agency for services rendered\, such as providing inspections of elevators\, boilers\, or pressure vessels\, collecting unpaid wages\, and processing non-compliance fees assessed by Utah's Occupational Safety and Health Administration (OSHA) or by the Division of Industrial Accidents. The records also include bank reconciliation statements\, which show the monthly deposits and reconciliation of the cash receipt logs.",Retain for 7 year(s),Public,
29220,Department of Agriculture and Food. Division of Regulatory Services,Accounts payable and receivable,2012 -,"Chronological, thereunder alphabetical",These records document the receipt of customer payment and other financial information.,,Public,
19068,Salt Lake City (Utah). Public Library,Accident/incident reports,undated,,"These are records of a general housekeeping nature which do not relate directly to the primary program responsibility of the office. Includes records such as charity fund drives\, custodial service requests\, parking space assignments\, and distribution of keys.",Retain for 1 year(s),Public,
19818,Central Utah Water Conservancy District (Utah),General housekeeping files,2023.,Chronological,"These are records of a general housekeeping nature which do not relate directly to the primary program responsibility of the office. Includes records such as charity fund drives\, custodial service requests\, parking space assignments\, and distribution of keys.",Retain for 1 year(s),Public,
23342,Orem (Utah). Public Works,Telephone message registers,1998-,Chronological by date of message,"These registers compile all of the daily telephone messages taken by the Public Works administrative secretary. Information includes name of person message is intended for\, date\, time\, name and contact information for person leaving message\, message and priority of message.",Retain for 6 month(s),Public,
24540,Jordan Valley Water Conservancy District (Utah),General housekeeping files,undated,Chronological,"These are records of a general housekeeping nature which do not relate directly to the primary program responsibility of the office. Includes records such as charity fund drives\, custodial service requests\, parking space assignments\, and distribution of keys.",Retain for 1 year(s),Public,
13678,Southwest Utah Public Health Department (Utah),Death certificate applications,1989-,Chronological.,"This application is used to request a certified death certificate. It includes identifying information\, death date\, deceased's name\, place of death\, county birthplace of decedent\, usual residence of decedent\, name of father\, mother\, reason for requesting including relationship to person whose certificate is requested\, signature of applicant\, address\, phone\, date\, number requested\, and fee amount.",Retain for 1 year(s),Private,
13785,South Valley Water Reclamation Facility (Utah),Maintenance purchase order log,1990-,Chronological,"Records which provide detailed information on incoming and/or outgoing documents\, data\, and other communications that require distribution or action.",Retain for 1 year(s),Public,
14505,Pleasant Grove (Utah),Pawn shop receipts,undated,Chronological.,"These are receipts submitted by pawn shop owners for items pawned. They are used to trace stolen merchandise. They include the name of the pawn shop\, type of merchandise\, serial number\, and description of item.",Retain for 1 year(s),Public,
15447,Willard (Utah),General housekeeping files,undated,,These are records of a general housekeeping nature or maintained by an office which do not relate directly to the primary program responsibility of the office. Includes records such as charity fund drives; custodial service requests; parking space assignments; and distribution of keys.,Retain for 1 year(s),Public,
17896,Salt Lake City (Utah). Mayor : Mendenhall,General housekeeping files,undated,,,Retain for 1 year(s),Public,
24794,Riverdale (Utah),Telephone message register,1946-,"Alphabetical, thereunder chronological",These registers compile all of the daily telephone messages taken by a municipal office. They also include logs and similar records.,Retain for 6 month(s),Public,
10750,Davis County (Utah). Health Department. Environmental Health and Laboratory Division,Emission exemption forms,1992-,Alphabetical by last name of owner.,"These affidavits are prepared by owners of motor vehicles that indicate either they will not be operating their vehicles in the state of Utah or that they have purchased a vehicle in a non-emission required county.These forms are submitted with vehicle registration paperwork when the vehicle is located out of state\, along with an emission test from the local I/M program\, or provides the citizen exemption if no local I/M program is availabe; or if the vehicle has been purchased in a location where an emission test is not offered. These forms enable local health agencies to follow-up to ensure that vehicles are tested when returned to the state. Examples of these affidavits may include the DMV TC-810 and TC-820. These affidavits includes the owner's name\, telephone number\, Utah address and temporary out of state address; the vehicle's make\, model and model year; the license plate number and VIN (Vehicle Identification Number);and the anticipated date of return. Notations are made about,the out-of-state location\, including the county name.",Retain for 18 month(s),Public,
10720,Davis County (Utah). Health Department. Administration Division,Monthly hospital death report,undated,None,"This report is submitted monthly by all hospitals reporting all deaths\, fetal deaths\, or abortions that occurred during the month. It is required by UCA 26-2-23(3) (1995) and is used to ensure that all death certificates are filed. The report is maintained by the local health department. The form includes the month being reported\, hospital's name and location\, a list of deaths giving the date of death\, the name and age of the deceased\, the name of the medical attendant\, and the name of the funeral home or funeral director.",Retain for 1 year(s),Public,
14417,South Davis Sewer District (Utah),Incoming informational notices and correspondence,undated,,"These are records of a general housekeeping nature which do not relate directly to the primary program responsibility of the office. Includes records such as charity fund drives\, custodial service requests\, parking space assignments\, and distribution of keys.",Retain for 1 year(s),Public,
14957,Millville (Utah),General housekeeping files,undated,,These are records of a general housekeeping nature or maintained by an office which do not relate directly to the primary program responsibility of the office. Includes records such as charity fund drives; custodial service requests; parking space assignments; and distribution of keys.,Retain for 1 year(s),Public,
15810,Pleasant Grove (Utah),General housekeeping files,undated,,These are records of a general housekeeping nature or maintained by an office which do not relate directly to the primary program responsibility of the office. Includes records such as charity fund drives; custodial service requests; parking space assignments; and distribution of keys.,Retain for 1 year(s),Public,
23066,Clearfield (Utah). Clearfield Police Department,Pawn shop receipts,1998-,Numerical by case number,"These are receipts submitted by pawn shop owners for items pawned. They are used to trace stolen merchandise. They include the pawn shop's name\, merchandise type\, serial number\, and item description.",Retain for 1 year(s),Public,
83852,Department of Workforce Services. Refugee Services Office.,Refugee unit employer contacts,1986-,Chronological.,"This is a log of employers contacted for possible referral or on-the-job training by staff members of the Employability Development Center's Refugee Unit. It includes the employer contacted\, the date\, outcome/results and the unit staff member who made the contact. This log is used to help complete statistical reporting forms as required by the Federal government for Refugee Services programs.",Retain for 1 year(s),Private,
25913,Davis County (Utah). Health Department. Administration Division,Voluntary declaration of paternity information forms,2004-,Chronological by date.,"County health departments use voluntary declaration of paternity/father information forms to add father information to birth certificate applications completed by mothers who were not married at the time of giving birth. The completed form is attached to the birth certificate application\, and the information thereon is provided to the Utah Office of Vital Records and Statistics (which maintains the record copy as series 81412). Voluntary declaration forms are completed voluntarily and sometimes are completed after DNA testing.",Retain until final action,Private,
13675,Southwest Utah Public Health Department (Utah),Monthly hospital birth report,1989-,Alphabetical by hospital name.,"This three-part form is submitted by hospitals reporting live births that occurred during the month. It is used to ensure that all birth certificates were received as required by UCA 26-2-5 (1992). The original is maintained by the local health department while the first copy is submitted to the State Health Department and the second copy is retained by the reporting hospital. The form includes the month of the report\, hospital's name\, and a list of births giving the date of birth\, the parent's names\, the child's sex\, and the name of the medical attendant.",Retain for 1 year(s),Public,
13683,Southwest Utah Public Health Department (Utah),Monthly hospital death reports,1980-,Chronological,"This three-part form is submitted monthly by all hospitals reporting all deaths\, fetal deaths\, or abortions that occurred during the month. It is required by UCA 26-2-23(3) (1991) and is used to ensure that all death certificates are filed. The original is maintained by the local health department with the first copy being submitted to the State Health Department and the second copy is retained by the submitting hospital. The form includes the month being reported\, hospital's name and location\, a list of deaths giving the date of death\, the name and age of the deceased\, the name of the medical attendant\, and the name of the funeral home or funeral director.",Retain for 1 year(s),Public,
10717,Davis County (Utah). Health Department. Administration Division,Certified death certificate application,1973-2019.,None,"This application is used to request a certified death certificate. It includes identifying information\, death date\, deceased's name\, place of death\, county birthplace of decedent\, usual residence of decedent\, name of father\, mother\, reason for requesting including relationship to person whose certificate is requested\, signature of applicant\, address\, phone\, date\, number requested\, and fee amount.",Retain for 1 year(s) after expiration of permit or license,Private,
10200,Department of Health and Human Services. Division of Substance Use and Mental Health. State Hospital,Acuity report records,1991-,Chronological by date of report,"These records support the agency's objective to care for all persons with severe mental disorders (Utah Code 62A-15-610(2011)). These records document the amount of staff needed for each unit during each shift. Information includes individual unit staffing levels\, patient status (assaultive\, suicidal\, etc.)\, admissions\, on and off ground appointments\, discharges\, high security patients and census verification.",Retain for 30 day(s),Controlled,
13684,Southwest Utah Public Health Department (Utah),Monthly nursing home death report,1980-,Chronological.,"This three-part report form is submitted by nursing homes reporting deaths that occurred during the previous month. This report is required by UCA 26-2-23(3) (2009). It is used to determine whether certificates have been received for all deaths and to create state reports. The original record is kept by the local health department while the first copy is submitted to the State Health Department and the second copy is kept by the nursing home. The information includes the month of the report\, the nursing home's name\, death date\, deceased's name\, the age at death\, medical attendant's name\, and the name of the funeral home or funeral director.",Retain for 1 year(s),Public,
13081,Emery County (Utah). County Auditor,Tax valuations,1981-,none,"These files contain various forms which report to the county auditor the official levies set by the county commission\, city councils\, school boards\, and special district directors. Includes the names of the government entity\, year\, purpose of levy\, legal authorization\, mills levied\, total levy\, certification by taxing unit (date and authorizing signature)\, and certification by county auditor. Attached to these forms are all necessary back up information.",Retain for 2 year(s),Public,10 microfilm reels
20631,Salt Lake City (Utah). Public Library,General housekeeping files,undated,,"These are records of a general housekeeping nature which do not relate directly to the primary program responsibility of the office. Includes records such as charity fund drives\, custodial service requests\, parking space assignments\, and distribution of keys.",Retain for 1 year(s) after superseded,Public,
27719,Uintah Animal Control and Shelter Special Service District (Utah),Animal control monthly reports,2007-,Chronological by year and thereunder by month,"These records support the agency's function to document and report the activity of its operations as evidence of following and executing legal mandates. Records document monthly statistics for animal control services and are used to compile the annual report. Information includes the types of service calls received as well as the total number of service calls\, citizen assistances\, miles patrolled\, and officer training hours.",Retain for 1 year(s),Public,
22026,Orem (Utah). Department of Public Safety,Pawn shop receipts,1989-,Chronological.,"These are receipts submitted by pawn shop owners for items pawned. They are used to trace stolen merchandise. They include the pawn shop's name\, merchandise type\, serial number\, and item description.",Retain for 1 year(s),Public,
10723,Davis County (Utah). Health Department. Administration Division,Monthly cemetery death report,undated,None,"This report lists all interments and is prepared monthly by all cemeteries in the state and submitted to their local health department as required by UCA 26-2-18(3) (1995). The information is used by the department to verify that all death certificates are being received. The original is retained by the local health department. The form includes the month and year\, name and location of the cemetery\, death date\, deceased's name and age\, the county where death occurred\, and the name of the funeral home or funeral director.",Retain for 1 year(s),Public,
24790,Riverdale (Utah),Pending files,1946-,Alphabetical by name,"These are records arranged in chronological order as a reminder that an action is required on a given date or that a reply to action is expected\, and if not received\, should be traced on a given date.",,Public,
24795,Riverdale (Utah),Telephone messages,1946-,"Alphabetical by name, thereunder chronological","These are the actual incoming telephone messages received by a municipal office. They normally include date\, time\, name of person receiving and leaving message\, and action request (e.g.\, return call\, etc.).",Retain until administrative need ends,Public,
11072,Davis County (Utah). Health Department. Administration Division,Veterans' death certificate application,1983-,"Chronological, thereunder alphabetical by name","This application is used by a veteran's next of kin to obtain a death certificate. One free certificate is available to veteran's next of kin for submission as evidence to the Veteran's Administration to receive a burial allowance and other veterans benefits. The application includes date\, deceased's name\, death date\, place of death\, name of war served and to whom application was issued.",Retain for 1 year(s),Public,
13681,Southwest Utah Public Health Department (Utah),Monthly funeral director's death report,1989-,Chronological.,"This three-part monthly report is submitted by funeral directors for each casket furnished and for funerals performed where no casket was furnished as required by UCA 26-2-16 (1992). It is used to ensure that all death certificates are filed. The original is maintained by the local health department while the first copy is submitted to the State Health Department and the second copy is retained by the submitting funeral director. The information includes the month of the report\, the name and location of the funeral home\, and a list of deaths for the period giving for each the date of death\, the name of the deceased\, the age of the deceased\, the name of the medical attendant\, and the county where death occurred.",Retain for 1 year(s),Public,
10646,Davis County (Utah). Health Department. Administration Division,Certified birth certificate application,1973-2019.,None,"This application form is used to request a certified birth certificate or birth card. It includes the name\, date of birth\, and city of birth of the individual whose birth certificate is being requested; the applicant's name\, address\, telephone number\, and relationship to the individual whose birth certificate is being requested; the name\, year\, and state of birth of the individual's parents; reason for the request; request date; and the number of copies of the birth certificate or card requested.",Retain for 1 year(s),Private,
16542,Utah State Tax Commission. Accounting Section,Warrant requests,1967-,Chronological.,Requests from state agencies to the Division of Finance to pay vendors for supplies and/or services the vendors have provided to the agencies.,Retain for 1 year(s),Public,
82180,Department of Health and Human Services. Division of Substance Use and Mental Health. State Hospital,Safety Check Sheet,1987-,Chronological.,"This record is generated daily and shows the status of each patient on the unit. This form is used to track 15 minute checks conducted on every patient through the 24 hour period. The record includes patient names\, hospital number\, status\, leave\, etc.",Retain for 2 month(s) after completion of publication or report,Controlled,
30082,Department of Health and Human Services. Division of Child and Family Services,Intake audio files,2017-,Alphabetical by last name.,These records document recordings of calls made to the Division of Child and Family Services (DCFS) Intake Office regarding possible child abuse and/or neglect. DCFS Intake records calls to help document what the referent alleges about possible child abuse/neglect. Records include recordings of calls made to the Division of Child and Family Services Intake Office regarding possible child abuse and/or neglect.,Retain for 90 day(s),Private,
26758,Department of Technology Services.$bAutomated Geographic Reference Center,Gas fields records,2004-2021.,"Grouped by file type, thereunder chronological.","This geospatial data set represents gas fields in the state of Utah as of March 2004. The data set was created by Utah Geological Survey (UGS)\, a division of the Utah Department of Natural Resources.",Permanent. Retain until superseded,Public,
26767,Department of Technology Services.$bAutomated Geographic Reference Center,Physiographic subdivisions records,2001-2021.,"Grouped by file type, thereunder chronological.","This data set represents the physiographic subdivisions of Utah as defined by W.L. Stokes on his 1977 map published in ""Geology in Utah\,"" Utah Geological and Mineral Survey\, 1986. A physiographic subdivision is based on terrain texture\, rock type\, and geologic structure and history.",Permanent. Retain for 1 year(s),Public,
26774,Department of Technology Services.$bAutomated Geographic Reference Center,Volcanic cones records,2001-2021.,"Grouped by file type, thereunder chronological.",This data set represents volcanic cones in Utah. Volcanic cones are formed when molten lava is ejected from a volcanic vent forming a cone shape.,Permanent. Retain for 1 year(s),Public,
26795,Department of Technology Services.$bAutomated Geographic Reference Center,Urban interface areas records,2001-2021.,"Grouped by file type, thereunder chronological.","These are geospatial records of the urban/wildland interface as supplied by the U.S. Forest Service. The wildland-urban interface (WUI\, ) defined as the area where structures and other human development meet or intermingle with undeveloped wildland. The expansion of the WUI in recent decades has significant implications for wildfire management and impact.",Permanent. Retain for 1 year(s),Public,
26773,Department of Technology Services.$bAutomated Geographic Reference Center,Dominant vegetation records,2001-2021.,"Grouped by file type, thereunder chronological.","These geospatial records represents the statewide distribution of dominant vegetation species in Utah. The data were derived from 1:24\,000 scale orthophoto quadrangles\, 1:40\,000 scale aerial photos and field mapping by the Utah Division of Wildlife Resources.",Permanent. Retain for 1 year(s),Public,8.46 MB
26843,Utah Geospatial Resource Center,State boundary record,2003-,"Grouped by file type, thereunder chronological",This geospatial record depicts the Utah State Boundary as digitized from USGS 7.5 minute quad map series. The boundary should be coincident with the outer boundary of the SGID024.CountyBoundaries dataset.,Permanent. Retain for 1 year(s),Public,2.00 MB
26848,Utah Geospatial Resource Center,Association of governments records,2006-,"Grouped by file type, thereunder chronological","These geospatial records represent locations as well as information regarding the Association of Governments in Utah. The State of Utah established seven Associations of Governments (AOGS) in 1970 to assist the state and local governments with multi-county planning\, integration\, and optimization of economies of scale. The AOGs have been successful in providing these services; however\, with increased planning complexities\, a new advisory and support relationship exists with the AOGs.",Permanent. Retain for 1 year(s),Public,3.00 MB
26853,Department of Technology Services.$bAutomated Geographic Reference Center,Avalanche path records,2001-2021.,"Grouped by file type, thereunder chronological.","These geospatial records represent snow avalanche paths in the tri-canyon area of the Wasatch Front\, Utah.",Permanent. Retain for 1 year(s),Public,
26854,Utah Geospatial Resource Center,Beaver county parcel records,2007-,"Grouped by file type, thereunder chronological","These geospatial records contains the parcel data for Beaver County\, Utah. Parcel data contains land ownership and the size of the parcel.",Permanent. Retain for 6 month(s),Public,2.00 MB
26862,Utah Geospatial Resource Center,Juab county parcels,1985-,"Grouped by file type, thereunder chronological","These geospatial records contain parcel boundary\, parcel identifier\, parcel address\, owner type\, and county recorder contact information for Juab County\, Utah. UCA 63F-1-506(3)(b)(vi) (2009) mandates this data. The intent of the legislation was to not include any attributes that the counties rely on for data sales.",Permanent. Retain for 6 month(s),Public,2.00 MB
26868,Utah Geospatial Resource Center,Summit county parcels,1985-,"Grouped by file type, thereunder chronological","These geospatial records contain parcel boundary\, parcel identifier\, parcel address\, owner type\, and county recorder contact information for Summit County\, Utah. UCA 63F-1-506(3)(b)(vi) (2009) mandates this data. The intent of the legislation was to not include any attributes that the counties rely on for data sales.",Permanent. Retain for 6 month(s),Public,2.00 MB
26874,Utah Geospatial Resource Center,Wayne county parcels,1985-,"Grouped by file type, thereunder chronological","These geospatial records contain parcel boundary\, parcel identifier\, parcel address\, owner type\, and county recorder contact information for Wayne County\, Utah. UCA 63F-1-506(3)(b)(vi) (2009) mandates this data. The intent of the legislation was to not include any attributes that the counties rely on for data sales.",Permanent. Retain for 6 month(s),Public,2.00 MB
26857,Utah Geospatial Resource Center,Daggett parcel records,1985-,"Grouped by file type, thereunder chronological","These geospatial records of Daggett County contain parcel boundary\, parcel identifier\, parcel address\, owner type\, and county recorder contact information. UCA 63F-1-506(3)(b)(vi) (2009) mandates this data. The intent of the legislation was to not include any attributes that the counties rely on for data sales.",Permanent. Retain for 6 month(s),Public,2.00 MB
26865,Utah Geospatial Resource Center,Salt Lake county parcels,1985-,"Grouped by file type, thereunder chronological","These geospatial records contain parcel boundary\, parcel identifier\, parcel address\, owner type\, and county recorder contact information for Rich County\, Utah. UCA 63F-1-506(3)(b)(vi) (2009) mandates this data. The intent of the legislation was to not include any attributes that the counties rely on for data sales.",Permanent. Retain for 6 month(s),Public,2.00 MB
26871,Utah Geospatial Resource Center,Wasatch county parcels,1985-,"Grouped by file type, thereunder chronological","These geospatial records contain parcel boundary\, parcel identifier\, parcel address\, owner type\, and county recorder contact information for Wasatch County\, Utah. UCA 63F-1-506(3)(b)(vi) (2009) mandates this data. The intent of the legislation was to not include any attributes that the counties rely on for data sales.",Permanent. Retain for 6 month(s),Public,2.00 MB
26877,Department of Technology Services.$bAutomated Geographic Reference Center,Elderly care facilities records,2005-2021.,"Grouped by file type, thereunder chronological.",These are geospatial records of the locations of elder care facilities in the state of Utah. These records were created in the event of a disaster for first responders to help know the locations of special needs patients.,Permanent. Retain for 1 year(s),Public,2.50 MB
26878,Department of Technology Services.$bAutomated Geographic Reference Center,Emergency regions records,2006-2021.,"Grouped by file type, thereunder chronological.","These are geospatial records representing Utah Emergency Management Regions. The purpose of these records is to show emergency management regions by county. The Utah Office of the USDA Soil Conservation Service\, renamed the National Resource Conservation Service (NRCS)\, digitized the county data. The source was USGS 7.5-minute quadrangle paper maps. It is also the tile index for all directories with county tile units. Regional attributes were added by the Utah Homeland Security Office.",Permanent. Retain for 1 year(s),Public,2.00 MB
26882,Department of Technology Services.$bAutomated Geographic Reference Center,Shopping mall location records,2001-2021.,"Grouped by file type, thereunder chronological.",These are geospatial records of shopping mall locations in Utah.,Permanent. Retain for 1 year(s),Public,1.50 MB
26888,Utah Geospatial Resource Center,Paragonah flood zones records,2005-,"Grouped by file type, thereunder chronological","This geospatial Digital Flood Insurance Rate Map (DFIRM) Database depicts flood risk information and supporting data used to develop the risk data. The primary risk classifications used are the 1-percent-annual-chance flood event\, the 0.2-percent-annual-chance flood event\, and areas of minimal flood risk. The DFIRM Database is derived from Flood Insurance Studies (FISs)\, previously published Flood Insurance Rate Maps (FIRMs)\, flood hazard analyses performed in support of the FISs and FIRMs\, and new mapping data\, where available. The FISs and FIRMs are published by the Federal Emergency Management Agency (FEMA). The file is georeferenced to earth's surface using the UTM projection and coordinate system. The specifications for the horizontal control of DFIRM data files are consistent with those required for mapping at a scale of 1:12\,000.",Permanent. Retain for 1 year(s),Public,1.50 MB
26894,Utah Geospatial Resource Center,Weber county base flood elevation records,2005-,"Grouped by file type, thereunder chronological","This geospatial Digital Flood Insurance Rate Map (DFIRM) Database depicts flood risk information and supporting data used to develop the risk data. The primary risk classifications used are the 1-percent-annual-chance flood event\, the 0.2-percent-annual-chance flood event\, and areas of minimal flood risk. The DFIRM Database is derived from Flood Insurance Studies (FISs)\, previously published Flood Insurance Rate Maps (FIRMs)\, flood hazard analyses performed in support of the FISs and FIRMs\, and new mapping data\, where available. The FISs and FIRMs are published by the Federal Emergency Management Agency (FEMA). The file is georeferenced to earth's surface using the UTM projection and coordinate system. The specifications for the horizontal control of DFIRM data files are consistent with those required for mapping at a scale of 1:12\,000.",Permanent. Retain for 1 year(s),Public,1.50 MB
26891,Utah Geospatial Resource Center,Summit county base flood elevation records,2006-,"Grouped by file type, thereunder chronological","This geospatial Digital Flood Insurance Rate Map (DFIRM) Database depicts flood risk information and supporting data used to develop the risk data. The primary risk classifications used are the 1-percent-annual-chance flood event\, the 0.2-percent-annual- chance flood event\, and areas of minimal flood risk. The DFIRM Database is derived from Flood Insurance Studies (FISs)\, previously published Flood Insurance Rate Maps (FIRMs)\, flood hazard analyses performed in support of the FISs and FIRMs\, and new mapping data\, where available. The FISs and FIRMs are published by the Federal Emergency Management Agency (FEMA). The file is georeferenced to earth's surface using the UTM projection and coordinate system. The specifications for the horizontal control of DFIRM data files are consistent with those required for mapping at a scale of 1:12\,000.",Permanent. Retain for 1 year(s),Public,1.50 MB
26900,Department of Technology Services.$bAutomated Geographic Reference Center,Floodplains records,2001-2021.,"Grouped by file type, thereunder chronological.","This geospatial data set represents the areas in Salt Lake and Utah counties\, State of Utah\, which are prone to flooding as defined by the Flood Insurance Rate Maps (FIRM) produced by the Federal Emergency Management Agency (FEMA).",Permanent. Retain for 1 year(s),Public,
26910,Department of Technology Services.$bAutomated Geographic Reference Center,Lakes national hydrology dataset high resolution records,2001-2021.,"Grouped by file type, thereunder chronological.","This geospatial dataset has been derived from the National Hydrologic Dataset (NHD). The derivation and modification process has been performed by AGRC to provide a general purpose feature class of streams for cartographic purposes. Two fields have been added to this feature class (InUtah and IsMajor) and features have been split at the state boundary. The National Hydrography Dataset (NHD) is a feature-based database that interconnects and uniquely identifies the stream segments or reaches that make up the nation's surface water drainage system. NHD data was originally developed at 1:100\,000-scale and exists at that scale for the whole country. This high-resolution NHD\, generally developed at 1:24\,000/1:12\,000 scale\, adds detail to the original 1:100\,000-scale NHD. (Data for Alaska\, Puerto Rico and the Virgin Islands was developed at high-resolution\, not 1:100\,000 scale.) Local resolution NHD is being developed where partners and data exist. The NHD contains reach codes for networked,features\, flow direction\, names\, and centerline representations for water bodies. The NHD also incorporates the National Spatial Data Infrastructure framework criteria established by the Federal Geographic Data Committee.",Permanent. Retain for 1 year(s),Public,2.50 MB
26923,Utah Geospatial Resource Center,Airports comprehensive emergency management records,1990-,"Grouped by file type, thereunder chronological","This geospatial dataset represents airports\, airstrips\, and some roads used as airstrips in Utah. All data were digitized from USGS 7.5 minute quadrangle paper maps for local analysis and display at 1:24\,000 scale. Data for Wasatch Front (Salt Lake and Utah Counties) were digitized as part of State of Utah Comprehensive Emergency Management Earthquake Preparedness Program\, 1986-1989.",Permanent. Retain for 1 year(s),Public,1.00 MB
26905,Utah Geospatial Resource Center,Streams records,1990-,"Grouped by file type, thereunder chronological",This geospatial dataset represents water courses in Utah.,Permanent. Retain for 1 year(s),Public,2.00 MB
26929,Utah Geospatial Resource Center,Oil and gas pipelines records,2001-,"Grouped by file type, thereunder chronological",This geospatial data set represents the oil and gas transmission pipelines in Utah. The data were compiled from DLG and CFF data collected from the U. S. Forest Service and the U. S. Geological Survey. The most current data available was used.,Permanent. Retain for 1 year(s),Public,1.00 MB
27061,Utah Geospatial Resource Center,"State Comprehensive Environmental Response Compensation, and Liability System (CERCLIS)records",1995-,"Grouped by file type, thereunder chronological","This dataset record contains coordinates of sites listed in the Comprehensive Environmental Response Compensation\, and Liability System (CERCLIS). The coordinate data have been created and utilized by the Division of Environmental Response & Remediation (DERR) for the plotting of CERCLIS sites on maps depicting the State and several counties. These contain potential EPA Superfund sites. These locations represent sites\, not contaminated areas.",Permanent. Retain for 1 year(s),Public,
27066,Utah Geospatial Resource Center,Voluntary clean-up sites records,1995-,"Grouped by file type, thereunder chronological","This data represents Utah Voluntary Cleanup Program (VCP). Locations are based on coordinates derived from maps and GPS data. These locations represent sites\, not contaminated area.",Permanent. Retain for 1 year(s),Public,
27116,Utah Geospatial Resource Center,San Juan County national conservation areas proposal records,2001-,"Grouped by file type, thereunder chronological",This data set represents the 1995 proposal by San Juan County for National Conservation Areas on BLM administrated lands within the county with the 1995 State Trust Lands excluded.,Permanent. Retain for 1 year(s),Public,
27131,Utah Geospatial Resource Center,Hungarian Partridge records,2004-,"Grouped by file type, thereunder chronological",This geospatial dataset represents Hungarian Partridge use areas as determined by Utah Division of Wildlife Resources (UDWR) field biologists during the late 1980s.,Permanent. Retain for 1 year(s),Public,
27137,Utah Geospatial Resource Center,White-Tailed Ptarmigan records,2004-,"Grouped by file type, thereunder chronological",This geospatial dataset represents White-Tailed Ptarmigan use areas as determined by Utah Division of Wildlife Resources (UDWR) field biologists during the late 1980s.,Permanent. Retain for 1 year(s),Public,
27143,Utah Geospatial Resource Center,Pronghorn records,2004-,"Grouped by file type, thereunder chronological","This geospatial dataset represents pronghorn use areas in Utah as determined by wildlife biologists during 2001. Then updated in Carbon\, Emery\, Grand\, Wayne\, Garfield\, and San Juan by state and federal agency biologists March 2004.",Permanent. Retain for 1 year(s),Public,
27122,Utah Geospatial Resource Center,West Desert wilderness proposal records,1999-,"Grouped by file type, thereunder chronological",This data set represents the wilderness proposal by Governor Leavitt and Secretary of the Interior Babbitt in 1999.,Permanent. Retain for 1 year(s),Public,
27136,Utah Geospatial Resource Center,Sharp-Tailed Grouse records,2004-,"Grouped by file type, thereunder chronological",This geospatial dataset represents Sharp-tailed Grouse use areas in Utah as determined by wildlife biologists during 2000.,Permanent. Retain for 1 year(s),Public,
27146,Utah Geospatial Resource Center,Snowshoe Hare records,2004-,"Grouped by file type, thereunder chronological",This geospatial dataset represents snowshoe hare use areas in Utah as determined by wildlife biologists during 2001 and supplemented with data from the Utah GAP 1995 product with a revision in the southeast range July 2004.,Permanent. Retain for 1 year(s),Public,
27156,Utah Geospatial Resource Center,Zip code records,2001-,"Grouped by file type, thereunder chronological",This geospatial data set represents the zip code areas of Utah.,Permanent. Retain for 1 year(s),Public,
27151,Utah Geospatial Resource Center,Oil shale deposits records,2001-,"Grouped by file type, thereunder chronological",This geospatial data set represents oil shale and related bituminous substances areas of deposit.,Permanent. Retain for 1 year(s),Public,
27159,Department of Technology Services.$bAutomated Geographic Reference Center,Engineering problems polygons records,2001-2021.,"Grouped by file type, thereunder chronological.","This geospatial data represents engineering geologic problem sites depicted as polygons on the map published in Soil and Rock Causing Engineering Geologic Problems in Utah (W.E. Mulvey\, UGS Special Study 80\, 1992).",Permanent. Retain for 1 year(s),Public,
27165,Utah Geospatial Resource Center,Contours 500 feet records,2001-,"Grouped by file type, thereunder chronological",This geospatial data represents the elevation contour lines for Utah. A contour line is a line joining points of equal elevation. Contour lines are useful because they show the shape of the land surface (topography) on a map.,Permanent. Retain for 1 year(s),Public,
27181,Utah Geospatial Resource Center,National hydrography dataset records,1997-,Alphabetical,"These records pertain to the National Hydrography Dataset high resolution conflation. The National Hydrography Dataset (NHD) is a comprehensive set of digital spatial data that contains information about surface water features such as lakes\, ponds\, streams\, rivers\, springs and wells. Within the NHD\, surface water features are combined to form ""reaches\,"" which provide the framework for linking water-related data to the NHD surface water drainage network. These linkages enable the analysis and display of these water-related data in upstream and downstream order. The NHD is based upon the content of USGS Digital Line Graph (DLG) hydrography data integrated with reach-related information from the EPA Reach File Version 3 (RF3). The NHD supersedes DLG and RF3 by incorporating them\, not by replacing them. Users of DLG or RF3 will find the National Hydrography Dataset both familiar and greatly expanded and refined. While initially based on 1:100\,000-scale data\, the NHD is designed to,incorporate and encourage the development of higher resolution data required by many users.",Permanent. Retain for 12 year(s),Public,
27166,Utah Geospatial Resource Center,Latitude and Longitude 1 degree grid records,2001-,"Grouped by file type, thereunder chronological","This geospatial data set represents one-degree latitude/longitude graticules as depicted on the 1:500\,000 State Map of Utah.",Permanent. Retain for 1 year(s),Public,
27182,Utah Geospatial Resource Center,Utah river basin studies records,1985-,By Group,"These records pertain to river basin studies conducted in Utah. These studies were undertaken to analyze management of the river basins in Utah. These studies include the riparian corridors\, wildlife management\, conservation of resources and impact assessments.",Permanent. Retain for 12 year(s),Public,
26984,Utah Geospatial Resource Center,Schools geographic names information system records,1995-,"Grouped by file type, thereunder chronological","This layer contains data from the Geographic Names Information System (GNIS) which was developed by the United States Geological Survey (USGS) ""to meet major national needs regarding geographic names and their standardization and dissemination."" The data consist of point locations with corresponding feature names. All point entities are categorized by feature type. This data is representative of school locations found in the general GNIS data set.",Permanent. Retain for 1 year(s),Public,
27082,Utah Geospatial Resource Center,Mineral records,1999-,"Grouped by file type, thereunder chronological","This point occurrence geospatial data set represents the current mineral and selected energy resources of Utah. The data set coordinates were derived from United States Geologic Survey (USGS) topographic maps at a scale of 1:62\,500 and 1:24\,000. The coordinates of some of the energy resources were calculated from their cadastral location. This data set has 152 data fields\, some of which contain multiple values with multiple delimiters.",Permanent. Retain for 1 year(s),Public,
26981,Department of Technology Services.$bAutomated Geographic Reference Center,Churches geographic names information system records,1995-2021.,"Grouped by file type, thereunder chronological.","These geospatial records from the Geographic Names Information System (GNIS) were developed by the United States Geological Survey (USGS) ""to meet major national needs regarding geographic names and their standardization and dissemination."" The data consist of point locations with corresponding feature names. All point entities are categorized by feature type. This data is representative of church locations found in the general GNIS data set.,These are geospatial records of the state of Utah's regional facilities. Regional facilities are part of the parcel data provided by municipalities to the Automated Geographic Resource Center (AGRC). Latitude and Longitude coordinates for the locations are provided. The cultural features include information on civilian and non-civilian features found in Utah\, such as historic places\, police and fire stations\, recreation use areas\, cemeteries\, hospitals\, schools\, and residential and commercial structures.",Permanent. Retain for 1 year(s),Public,
27077,Utah Geospatial Resource Center,Oil fields geographic names information system records,2000-,"Grouped by file type, thereunder chronological","These geospatial records contain data from the Geographic Names Information System (GNIS) developed by the United States Geologic Survey (USGS) ""to meet major national needs regarding geographic names and their standardization and dissemination."" The data consist of point locations with corresponding feature names. All point entities are categorized by feature type. This data is representative of oilfield locations found in the general GNIS data set.",Permanent. Retain for 1 year(s),Public,
27085,Department of Technology Services.$bAutomated Geographic Reference Center,Hydrologic features geographic names information system records,2001-2021.,"Grouped by file type, thereunder chronological.","This record contains data from the Geographic Names Information System (GNIS) developed by the United States Geologic Survey (USGS) ""to meet major national needs regarding geographic names and their standardization and dissemination."" The data consist of point locations with corresponding feature names. All point entities are categorized by feature type. This data is representative of hydrological event locations found in the general GNIS data set.",Permanent. Retain for 1 year(s),Public,
26999,Utah Geospatial Resource Center,Tar sands records,1999-,"Grouped by file type, thereunder chronological",This point occurrence data set represents the current tar sand resource data set of Utah. It was derived from the Utah Mineral Occurrence.,Permanent. Retain for 1 year(s),Public,
26996,Utah Geospatial Resource Center,Railroads TIGER records,1990.,"Grouped by file type, thereunder chronological",This data set represents the railroads from the 1990 TIGER/Line files.,Permanent. Retain for 1 year(s),Public,
27004,Utah Geospatial Resource Center,Utah Pollution Discharge Elimination System sites records,2001-,"Grouped by file type, thereunder chronological",This data set represents the Utah Pollution Discharge Elimination System (UPDES) site locations where discharges to groundwater occur.,Permanent. Retain for 1 year(s),Public,144.00 KB
27095,Utah Geospatial Resource Center,Utah senate districts records,1990-,"Grouped by file type, thereunder chronological","This geospatial data set represents the Utah State Senate district boundaries. The Senate is composed of 29 elected members representing an equal amount of constituent senatorial districts. Each senatorial district is composed of approximately 91\,000 people.",Permanent. Retain for 1 year(s),Public,
27009,Utah Geospatial Resource Center,Leaking underground storage tanks records,2001-,"Grouped by file type, thereunder chronological",This data set represents Utah Leaking Underground Storage Tanks. A database of all known releases (past and current) from underground storage tanks.,Permanent. Retain for 1 year(s),Public,
27003,Utah Geospatial Resource Center,Stream monitor sites records,2001-,"Grouped by file type, thereunder chronological","This data set represents stream water quality monitoring sites in Utah.,These are geospatial records showing locations of environmental monitoring sites\, underground storage tanks (UST)\, leaking underground storage tanks (LUST)\, and potential superfund sites. Locations are based on coordinates derived from maps and GPS data.",Permanent. Retain for 1 year(s),Public,816.00 KB
27090,Utah Geospatial Resource Center,Streams topologically integrated geographic encoding and referencing system (TIGER) records,2000-,"Grouped by file type, thereunder chronological",This geospatial data set represents water courses converted from 2000 updated TIGER/Line Census files.,Permanent. Retain for 1 year(s),Public,
27106,Utah Geospatial Resource Center,Roads digital line graph 100 records,2001-,"Grouped by file type, thereunder chronological","This geospatial data set represents the roads and trails in Utah and portions of Arizona\, Colorado\, Idaho\, Nevada\, New Mexico and Wyoming that appear on the 1:100\,000 scale topographical map series from the U. S. Geological Survey (USGS).",Permanent. Retain for 1 year(s),Public,
27109,Utah Geospatial Resource Center,Pipelines records,2001-,"Grouped by file type, thereunder chronological","This geospatial data set represents the oil and gas transmission pipelines in Utah and portions of Arizona\, Colorado\, Idaho\, Nevada and New Mexico that appear on the 1:100\,000 scale topographical map series from the U. S. Geological Survey (USGS).",Permanent. Retain for 1 year(s),Public,
27113,Utah Geospatial Resource Center,Wilderness proposal records,1991-,"Grouped by file type, thereunder chronological","This geospatial dataset contains information on the 1986 field research conducted by citizen volunteers. That same year\, Utah conservationists announced a Citizens? Wilderness Proposal to protect over five million acres of BLM land in Utah within the National Wilderness Preservation System. In 1989\, the Citizens? Proposal was introduced in Congress as H.R. 1500 by then Utah Congressman Wayne Owens.",Permanent. Retain for 1 year(s),Public,
27052,Utah Geospatial Resource Center,Geographic coordinate database (GCDB) control records,1995-,"Grouped by file type, thereunder chronological","Geographic Coordinate Database (GCDB) portrays the Public Land Survey System (PLSS) at a more detailed level than other sources including subdivision of sections to the 40 acre parcel and non-rectangular surveys like mineral surveys\, tracts\, official riparian (water) boundaries\, homestead entry surveys\, desert land entry surveys and other surveys performed for the purpose of patenting the public lands. GCDB is generated from official BLM survey records and control coordinates of varying accuracy. GCDB data includes an estimate of the positional accuracy of the coordinates. This estimate is based on residual errors in adjusting survey data between known coordinates. This data allows the GIS user to determine suitability of the GCDB for various applications.",Permanent. Retain for 1 year(s),Public,
27114,Utah Geospatial Resource Center,Wilderness proposal Utah Public Lands Management Act,1995-,"Grouped by file type, thereunder chronological","In 1995\, the Utah Congressional delegation introduced H.R. 1745 in the House of Representatives and companion bill S. 884 in the Senate. Called the ""Utah Public Lands Management Act\,"" these bills proposed to protect less than 2 million acres of Utah BLM lands as wilderness. These geospatial records depict the boundaries of the wilderness areas.",Permanent. Retain for 1 year(s),Public,
30660,Utah Geospatial Resource Center,County Land Information Records,2016-,Chronological by year.,"A Land Information Record (LIR) contains information about a parcel of land. These records are used for taxation\, planning efforts\, assessment and valuation\, and other analysis. Information contained includes serial number\, parcel ID\, value\, size\, taxing district\, and other related data.",Permanent. Retain for 1 year(s) or until superseded,Public,
26969,Utah Geospatial Resource Center,Enhanced penalty project files,2006.,"Alphabetical by file directory, thereunder by file name","These project files were created in response to the House Law Enforcement and Criminal Justice Committee\, which was reviewing the Enhanced Drug Penalty Zone Law during the 2006 legislative session. The law in question extends buffer zones to 1000 feet around places where children tend to congregate. The effectiveness of the law in achieving its original intent\, to keep drug dealers away from children\, was being debated. The Automated Geographic Reference Center (AGRC) was asked to present a visual representation of these zones in several different municipalities. The maps were designed to provide a visual definition of the zones to enable everyone to have the same reference frame. Information includes geospatial datasets for the following municipalities in Utah: Murray\, Randolph\, Richfield\, and St. George. The datasets depict locations of schools\, churches\, and other landmarks pertaining to drug-free zones. Also included are databases\, electronic text documents providing descriptions,of the project\, and finalized maps.",Permanent. Retain until end of project or program,Public,4.65 MB
26757,Department of Technology Services.$bAutomated Geographic Reference Center,Coal seams 4 feet records,2001-2021.,"Grouped by file type, thereunder chronological.",This data set represents the location of coal seams found in Utah.,Permanent. Retain for 1 year(s),Public,
26761,Department of Technology Services.$bAutomated Geographic Reference Center,Geologic dike records,2001-2021.,"Grouped by file type, thereunder chronological.",This geospatial data set represents the geologic dikes found in Utah. A dike is rock that cuts across the bedding plane of existing rock.,Permanent. Retain until superseded,Public,
26756,Utah Geospatial Resource Center,Recreation areas records,2001-,"Grouped by file type, thereunder chronological.","This data set represents the recreational areas found in Utah\, including campgrounds\, golf courses and ski resorts.",Permanent. Retain for 1 year(s),Public,
26765,Department of Technology Services.$bAutomated Geographic Reference Center,Mineral locations from Community Resource Information Board (CRIB) records,2001-2021.,"Grouped by file type, thereunder chronological.","This data set represents mineral locations from in the Commodity Resource Information Board (CRIB) tabular database. Procedures_Used: The original GNIS tabular data were converted by AGRC into INFO format and used to generate point locations. The locations in this dataset were originally in geographic format (degrees\, minutes\, seconds). These were projected into UTM coordinate values.",Permanent. Retain for 1 year(s),Public,
26772,Department of Technology Services.$bAutomated Geographic Reference Center,Shallow ground water records,1993-2021.,"Grouped by file type, thereunder chronological.","This dataset represents the depth to groundwater in Utah\, defined by areas. Original manuscript maps were provided by the Utah Geological Survey (UGS) and digitized by AGRC. The final data products were verified and approved by the UGS. These geospatial records contain information on earth sciences\, including geographic place names (GNIS)\, land ownership annotation\, geologic resources\, surface geology features\, geologic hazards\, and soil types. GNIS records the names of such features as parks\, golf courses\, open space\, wild life refuges\, federal and state lands\, military reservations\, and tribal lands. Geologic resource records contain information on energy resources\, including oil\, natural gas\, coal\, gas hydrates\, and geothermal resources. Geologic surface records contain information on the geologic surface features located in Utah. Surficial (surface) geology maps provide data on the types of material and landforms found at the surface of the earth. Geologic hazard records contain,information on the natural geologic events that can endanger human lives and threaten human property. Earthquakes\, floods\, landslides\, radon gas\, and dam failure maps are included. Soil records contain information on the types of soil found in Utah. This is generally the most detailed level of soil geographic data developed by the National Cooperative Soil Survey. The information was prepared by digitizing maps\, compiling information onto a planimetric correct base and digitizing or revising digitized maps using remotely sensed and other information.",Permanent. Retain for 1 year(s),Public,
26775,Department of Technology Services.$bAutomated Geographic Reference Center,Geo-Scientific Engineering problems records,2001-2021.,"Grouped by file type, thereunder chronological.","This data set represents engineering geologic problem sites depicted as polygons on the map published in Soil and Rock Causing Engineering Geologic Problems in Utah (W.E. Mulvey\, UGS Special Study 80\, 1992). These records are part of the municipal commitment registry. Salt Lake City created this registry for the benefit of individuals who share a primary residence and wish to rely on one another in a relationship of mutual commitment and dependence. Employers\, government\, and businesses may use the registry to authorize benefits like visitation rights in health care facilities and access to recreational and other facilities in the same way that a spouse or child would have benefits. The registry includes declarations\, amendments to declarations and declaration terminations. Information in the declarations includes the parties' names\, address of shared primary residence\, and date of declaration.",Permanent. Retain for 1 year(s),Public,
26794,Department of Technology Services.$bAutomated Geographic Reference Center,Geologic faults records,2001-2021.,"Grouped by file type, thereunder chronological.",This data set represents the geologic faults found in Utah. A fault is a planar fracture in which rock on one side of the fracture has moved with respect to the rock on the other side.,Permanent. Retain until superseded,Public,
26845,Utah Geospatial Resource Center,County boundary records,1980-,"Grouped by file type, thereunder chronological","These geospatial records represent county boundaries in Utah at various scales. They document changes to boundaries\, such as Salt Lake and Utah Counties (Draper Ridgeline) boundary in 2005 and Emery and Grand Counties (Green River) boundary in 2002.",Permanent. Retain for 1 year(s),Public,22.82 MB
26847,Utah Geospatial Resource Center,Zip code post office box records,2001-,"Grouped by file type, thereunder chronological",These geospatial records were developed to assign an approximate location for the delivery point of mail delivered to post office boxes.,Permanent. Retain for 1 year(s),Public,2.50 MB
26851,Department of Technology Services.$bAutomated Geographic Reference Center,Grand Staircase boundary draft record,1996-2021.,"Grouped by file type, thereunder chronological.","This geospatial record is of the Grand Staircase Escalante National Monument (GSENM) boundary. The GSENM was created on September 18th 1996. It is approximately 1.7 million acres\, located in southern Utah.",Permanent. Retain for 1 year(s),Public,3.00 MB
26858,Utah Geospatial Resource Center,Davis county parcels,1985-,"Grouped by file type, thereunder chronological","These geospatial records of Davis County contain parcel boundary\, parcel identifier\, parcel address\, owner type\, and county recorder contact information. UCA 63F-1-506(3)(b)(vi) (2009) mandates this data. The intent of the legislation was to not include any attributes that the counties rely on for data sales.",Permanent. Retain for 6 month(s),Public,2.00 MB
26866,Utah Geospatial Resource Center,San Juan county parcels,1985-,"Grouped by file type, thereunder chronological","These geospatial records contain parcel boundary\, parcel identifier\, parcel address\, owner type\, and county recorder contact information for San Juan County\, Utah. HB113 mandates this data. The intent of the bill was to not include any attributes that the counties rely on for data sales.",Permanent. Retain for 6 month(s),Public,2.00 MB
26872,Utah Geospatial Resource Center,Washington county parcels,1985-,"Grouped by file type, thereunder chronological","These geospatial records contain parcel boundary\, parcel identifier\, parcel address\, owner type\, and county recorder contact information for Washington County\, Utah. UCA 63F-1-506(3)(b)(vi) (2009) mandates this data. The intent of the legislation was to not include any attributes that the counties rely on for data sales.",Permanent. Retain for 6 month(s),Public,2.00 MB
26876,Utah Geospatial Resource Center,Cache county parcels,1985-,"Grouped by file type, thereunder chronological","These geospatial records contain parcel boundary\, parcel identifier\, parcel address\, owner type\, and county recorder contact information for Cache County\, Utah. UCA 63F-1-506(3)(b)(vi) (2009) mandates this data. The intent of the legislation was to not include any attributes that the counties rely on for data sales.",Permanent. Retain for 6 month(s),Public,2.00 MB
26861,Utah Geospatial Resource Center,Iron county parcels,1985-,"Grouped by file type, thereunder chronological","These geospatial records contain parcel boundary\, parcel identifier\, parcel address\, owner type\, and county recorder contact information for Iron County\, Utah. UCA 63F-1-506(3)(b)(vi) (2009) mandates this data. The intent of the legislation was to not include any attributes that the counties rely on for data sales.",Permanent. Retain for 6 month(s),Public,2.00 MB
26867,Utah Geospatial Resource Center,Sanpete county parcels,1985-,"Grouped by file type, thereunder chronological","These geospatial records contain parcel boundary\, parcel identifier\, parcel address\, owner type\, and county recorder contact information for Sanpete County\, Utah. UCA 63F-1-506(3)(b)(vi) (2009) mandates this data. The intent of the legislation was to not include any attributes that the counties rely on for data sales.",Permanent. Retain for 6 month(s),Public,2.00 MB
26873,Utah Geospatial Resource Center,Tooele county parcels,1985-,"Grouped by file type, thereunder chronological","These geospatial records contain parcel boundary\, parcel identifier\, parcel address\, owner type\, and county recorder contact information for Tooele County\, Utah. HB113 mandates this data. The intent of the bill was to not include any attributes that the counties rely on for data sales.",Permanent. Retain for 6 month(s),Public,2.00 MB
26879,Department of Technology Services.$bAutomated Geographic Reference Center,Historic districts records,2005-2021.,"Grouped by file type, thereunder chronological.",These are geospatial records of the historic districts in Utah as of 2005. The records were compiled for a web application.,Permanent. Retain for 1 year(s),Public,2.00 MB
26880,Department of Technology Services.$bAutomated Geographic Reference Center,Hospital records,2005-2021.,"Grouped by file type, thereunder chronological.","These are geospatial records for hospital locations in the state of Utah. These records were created in the event of a disaster\, for planning the fastest and best route to a hospital.",Permanent. Retain for 1 year(s),Public,2.50 MB
26886,Utah Geospatial Resource Center,School location records,2006-,"Grouped by file type, thereunder chronological",This geospatial dataset represents school locations in the state of Utah.,Permanent. Retain for 1 year(s),Public,2.00 MB
26892,Utah Geospatial Resource Center,Summit county flood zones records,2005-,"Grouped by file type, thereunder chronological","This geospatial Digital Flood Insurance Rate Map (DFIRM) Database depicts flood risk information and supporting data used to develop the risk data. The primary risk classifications used are the 1-percent-annual-chance flood event\, the 0.2-percent-annual-chance flood event\, and areas of minimal flood risk. The DFIRM Database is derived from Flood Insurance Studies (FISs)\, previously published Flood Insurance Rate Maps (FIRMs)\, flood hazard analyses performed in support of the FISs and FIRMs\, and new mapping data\, where available. The FISs and FIRMs are published by the Federal Emergency Management Agency (FEMA). The file is georeferenced to earth's surface using the UTM projection and coordinate system. The specifications for the horizontal control of DFIRM data files are consistent with those required for mapping at a scale of 1:12\,000.",Permanent. Retain for 1 year(s),Public,1.50 MB
26899,Department of Technology Services.$bAutomated Geographic Reference Center,Fault lines records,1990-2021.,"Grouped by file type, thereunder chronological.","This geospatial dataset represents geologic fault lines for a limited area along the Wasatch Front in Utah. The data were digitized as part of State of Utah Comprehensive Emergency Earthquake Preparedness Program\, 1986-1989.",Permanent. Retain for 1 year(s),Public,
26895,Utah Geospatial Resource Center,Weber county flood zones records,2005-,"Grouped by file type, thereunder chronological","This geospatial Digital Flood Insurance Rate Map (DFIRM) Database depicts flood risk information and supporting data used to develop the risk data. The primary risk classifications used are the 1-percent-annual-chance flood event\, the 0.2-percent-annual-chance flood event\, and areas of minimal flood risk. The DFIRM Database is derived from Flood Insurance Studies (FISs)\, previously published Flood Insurance Rate Maps (FIRMs)\, flood hazard analyses performed in support of the FISs and FIRMs\, and new mapping data\, where available. The FISs and FIRMs are published by the Federal Emergency Management Agency (FEMA). The file is georeferenced to earth's surface using the UTM projection and coordinate system. The specifications for the horizontal control of DFIRM data files are consistent with those required for mapping at a scale of 1:12\,000.",Permanent. Retain for 1 year(s),Public,1.50 MB
26904,Utah Geospatial Resource Center,Springs records,2001-,"Grouped by file type, thereunder chronological",This geospatial dataset represents springs in Utah. Several methods and agencies produced the data. The data represents Cartographic Feature Files (CFF) and Digital Line Graph (DLG) data collected by the US Forest Service and US Geological Survey.,Permanent. Retain for 1 year(s),Public,
26909,Utah Geospatial Resource Center,Streams national hydrologic dataset high resolution records,2001-,"Grouped by file type, thereunder chronological","This geospatial dataset has been derived from the National Hydrologic Dataset (NHD). The derivation and modification process has been performed by AGRC to provide a general purpose feature class of streams for cartographic purposes. Two fields have been added to this feature class (InUtah and IsMajor) and features have been split at the state boundary. The National Hydrography Dataset (NHD) is a feature-based database that interconnects and uniquely identifies the stream segments or reaches that make up the nation's surface water drainage system. NHD data was originally developed at 1:100\,000-scale and exists at that scale for the whole country. This high-resolution NHD\, generally developed at 1:24\,000/1:12\,000 scale\, adds detail to the original 1:100\,000-scale NHD. (Data for Alaska\, Puerto Rico and the Virgin Islands was developed at high-resolution\, not 1:100\,000 scale.) Local resolution NHD is being developed where partners and data exist. The NHD contains reach codes for networked,features\, flow direction\, names\, and centerline representations for water bodies. The NHD also incorporates the National Spatial Data Infrastructure framework criteria established by the Federal Geographic Data Committee.",Permanent. Retain for 1 year(s),Public,2.50 MB
26911,Utah Geospatial Resource Center,Soils records,2007-,"Grouped by file type, thereunder chronological","This geospatial dataset represents the extent of defined soil types throughout Utah.This data set consists of digital soil surveys. It is generally the most detailed level of soil geographic data developed by the National Cooperative Soil Survey. The information was prepared by digitizing maps\, compiling information onto a planimetric correct base and digitizing or revising digitized maps using remotely sensed and other information. A complete metadata file is found at http://soildatamart.nrcs.usda.gov/SSURGOMetadata.aspx.",Permanent. Retain for 1 year(s),Public,
26927,Utah Geospatial Resource Center,Electrical lines records,1990-,"Grouped by file type, thereunder chronological","This geospatial dataset represents electrical generation and distribution facilities for portions of Davis\, Salt Lake\, Utah\, Wasatch\, and Weber Counties. These data were digitized as part of State of Utah Comprehensive Emergency Earthquake Preparedness Program\, 1986-1989.",Permanent. Retain for 1 year(s),Public,
26933,Utah Geospatial Resource Center,Water distribution records,1990-,"Grouped by file type, thereunder chronological","This geospatial dataset represents water distribution facilities for portions of Davis\, Salt Lake\, and Utah Counties. These data were digitized as part of the State of Utah Comprehensive Emergency Management Earthquake Preparedness Program\, 1986-1989.",Permanent. Retain for 1 year(s),Public,2.00 MB
27065,Utah Geospatial Resource Center,Underground storage tanks records,1995-,"Grouped by file type, thereunder chronological",The record depicts the location of underground storage tanks in Utah.,Permanent. Retain for 1 year(s),Public,5.94 KB
27068,Utah Geospatial Resource Center,Place names geographic names information system records,1990-,"Grouped by file type, thereunder chronological","These geospatial records contain data from the Geographic Names Information System (GNIS) that was developed by the United States Geological Survey (USGS) ""to meet major national needs regarding geographic names and their standardization and dissemination."" The data consist of point locations with corresponding feature names. All point entities are categorized by feature type.",Permanent. Retain for 1 year(s),Public,
27072,Utah Geospatial Resource Center,Landslides areas records,1995-,"Grouped by file type, thereunder chronological","This geospatial dataset represents mapped landslides in the state of Utah at the scale of 1:100\,000. The data are taken from 1:100\,000 landslide mapping of Kimm M. Harty\, 30' x 60' quadrangles. Landslides are masses of earth or rock that move downslope by falling\, toppling\, spreading\, sliding or flowing (Varnes\, 1958\, 1978). Landslides are one of the most commonly occurring geologic hazards in Utah\, and have caused considerable damage. This digital geographic data is based on a series of 1:100\,000 scale landslide maps intended to provide government planners and officials\, land developers\, geotechnical consultants\, and others concerned with landslide hazards\, a guide to areas of known and suspected landslides in Utah. Landslides from both published and unpublished sources were compiled onto 1:100\,000 scale topographic base maps as an intermediate step in the production of the 1:500\,000 scale Landslide Map of Utah (Harty\, 1991). Because of their more detailed scale\, the 1:100\,000 scale,maps provide more information regarding landslide locations than the 1:500\,000 scale map. However\, the maps provide no interpretations of landslide susceptibility\, and should not be used for site-specific decision making without further investigation. In addition\, this map is a compilation of mapped landslides\, and more landslides are likely to be discovered as detailed investigations continue. Therefore\, the absence of a landslide in a given area does not preclude one's existence.",Permanent. Retain for 1 year(s),Public,
27129,Utah Geospatial Resource Center,Chukar records,2004-,"Grouped by file type, thereunder chronological",These are geospatial records that depict wildlife use areas in the state of Utah as determined by wildlife biologists during field surveys. Information includes chukar gamebird locations.,,Public,
27135,Utah Geospatial Resource Center,Sage Grouse winter records,2004-,"Grouped by file type, thereunder chronological",This geospatial dataset represents Sage-grouse winter use areas in Utah as determined by Utah Division of Wildlife Resources (UDWR) field biologists in spring 1999.,Permanent. Retain for 1 year(s),Public,
27141,Department of Technology Services.$bAutomated Geographic Reference Center,Mountain Goat records,2004-2021.,"Grouped by file type, thereunder chronological.",This geospatial dataset represents mountain goat use areas in Utah as determined by wildlife biologists during 2001.,Permanent. Retain for 1 year(s),Public,
27119,Utah Geospatial Resource Center,Utah Wilderness Association wilderness proposal records,1995-,"Grouped by file type, thereunder chronological",This data set represents the areas proposed for wilderness in 1995 by the Utah Wilderness Association (UWA) with the 1995 State Trust Lands excluded.,Permanent. Retain for 1 year(s),Public,
27132,Utah Geospatial Resource Center,Ring-Necked Pheasant records,2000-,"Grouped by file type, thereunder chronological",This geospatial dataset represents Ring-Necked Pheasant use areas as determined by Utah Division of Wildlife Resources (UDWR) field biologists during the late 1980s.,Permanent. Retain for 1 year(s),Public,
27140,Department of Technology Services.$bAutomated Geographic Reference Center,Moose records,2004-2021.,"Grouped by file type, thereunder chronological.",This geospatial dataset represents moose use areas in Utah as determined by wildlife biologists during 2001.,Permanent. Retain for 1 year(s),Public,
27150,Utah Geospatial Resource Center,Oil and gas records,1995-,"Grouped by file type, thereunder chronological",This geospatial data set represents areas of oil and natural gas deposits and transportation systems in Utah.,Permanent. Retain for 1 year(s),Public,
27148,Department of Technology Services.$bAutomated Geographic Reference Center,Coal deposit areas records,2001-2021.,"Grouped by file type, thereunder chronological.",This geospatial data set represents areas of coal deposits in Utah.,Permanent. Retain for 1 year(s),Public,
27153,Utah Geospatial Resource Center,Potash deposit records,2001-,"Grouped by file type, thereunder chronological","This geospatial data set represents areas of potash deposits in Utah. Potash is important for agriculture because it improves water retention\, yield\, nutrient value\, taste\, color\, texture and disease resistance of food crops.",Permanent. Retain for 1 year(s),Public,
27161,Utah Geospatial Resource Center,Pony Express trail records,2001-,"Grouped by file type, thereunder chronological","This geospatial data set represents the Pony Express Trail in Utah. The route was brutally simple; west out of St. Joseph\, up the Platte and Sweetwater rivers\, through South Pass and the Rockies to Salt Lake City\, out across the Utah and Nevada deserts\, up and over the Sierra Nevada and into California\, as fast as man and animal could go\, day and night. This dataset covers the Trail through Utah.",Permanent. Retain for 1 year(s),Public,
27164,Utah Geospatial Resource Center,Watersheds records,2001-,"Grouped by file type, thereunder chronological",This geospatial data set represents the major watershed boundaries in Utah.,Permanent. Retain for 1 year(s),Public,
27162,Utah Geospatial Resource Center,Great Salt Lake shoreline records,2001-,"Grouped by file type, thereunder chronological",This geospatial data set represents the geographic extent of the Great Salt Lake shoreline at varying water levels.,Permanent. Retain for 1 year(s),Public,
27172,Utah Geospatial Resource Center,Publications,1980-,"Grouped by file type, thereunder chronological.","Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",Permanent. Retain for 2 year(s),Protected,1 microfilm reel
27078,Utah Geospatial Resource Center,Quaternary deformation records,2001-,"Grouped by file type, thereunder chronological","Quaternary is a time frame within geologic time. It is also a system of rocks\, or sedimentary deposits of the second period of the Cenozoic Era\, from the end of the Tertiary Period through the present\, characterized by the appearance and development of humans and including the Pleistocene and Holocene epochs 1.8 million years ago to today. The deformation of the ground and rocks in this series resulted from earthquake activity during the Quaternary Period.",Permanent. Retain for 1 year(s),Public,
26979,Utah Geospatial Resource Center,Weather stations records,1995-,"Grouped by file type, thereunder chronological",This dataset contains the names and locations of weathers stations found throughout Utah.,Permanent. Retain for 1 year(s),Public,108.00 KB
26983,Utah Geospatial Resource Center,Post offices geographic names information system records,1995-,"Grouped by file type, thereunder chronological","This layer contains data from the Geographic Names Information System (GNIS) which was developed by the United States Geological Survey (USGS) ""to meet major national needs regarding geographic names and their standardization and dissemination."" The data consist of point locations with corresponding feature names. All point entities are categorized by feature type. This data is representative of post office locations found in the general GNIS data set.",Permanent. Retain for 1 year(s),Public,
27079,Utah Geospatial Resource Center,Quaternary faults and folds records,2001-,"Grouped by file type, thereunder chronological","Quaternary is a time frame within geologic time. It is also a system of rocks\, or sedimentary deposits of the second period of the Cenozoic Era\, from the end of the Tertiary Period through the present\, characterized by the appearance and development of humans and including the Pleistocene and Holocene epochs 1.8 million years ago to today. Faults and folds are evidence of earthquake activity in the past.",Permanent. Retain for 1 year(s),Public,
26995,Department of Technology Services.$bAutomated Geographic Reference Center,Census tracts records,1990-2021.,"Grouped by file type, thereunder chronological.",This data set represents the census tracts in Utah. The TIGER/Line census files were converted by the AGRC into ARC/INFO coverages as part of the legislative redistricting of Utah.,Permanent. Retain for 1 year(s),Public,
27000,Department of Technology Services.$bAutomated Geographic Reference Center,Air Criteria Release Locations air emissions records,2001-2021.,"Grouped by file type, thereunder chronological.","This data set represents locations from the Utah Department of Environmental Quality\, Division of Air Quality's (DAQ) Criteria Air Pollutant Emissions yearly inventory. These are geospatial records showing locations of environmental monitoring sites\, underground storage tanks (UST)\, leaking underground storage tanks (LUST)\, and potential superfund sites. Locations are based on coordinates derived from maps and GPS data.",Permanent. Retain for 1 year(s),Public,444.00 KB
27087,Department of Technology Services.$bAutomated Geographic Reference Center,Lakes topologically integrated geographic encoding and referencing system (TIGER) records,2000-2021.,"Grouped by file type, thereunder chronological.","This geospatial data set represents water bodies in Utah and portions of Arizona\, Colorado\, Idaho\, Nevada\, New Mexico and Wyoming that appear on the 1:100\,000 scale topographical map series from the U. S. Geological Survey (USGS).",Permanent. Retain for 1 year(s),Public,
27098,Utah Geospatial Resource Center,School districts records,1992-,"Grouped by file type, thereunder chronological",This geospatial data set represents the Utah School Board district boundaries as established in 1992.,Permanent. Retain for 1 year(s),Public,
27013,Utah Geospatial Resource Center,State geographic information database (SGID) user's guide records,1990-,Numerical by year,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",Permanent. Retain for 6 year(s),Public,
27005,Department of Technology Services.$bAutomated Geographic Reference Center,Brownfield projects records,2001-2021.,"Grouped by file type, thereunder chronological.","Brownfields are real property\, the expansion\, redevelopment\, or reuse of which may be complicated by the presence or potential presence of a hazardous substance\, pollutant\, or contaminant. Cleaning up and reinvesting in these properties protects the environment\, reduces blight\, and takes development pressures off greenspaces and working lands. This data represents Utah Brownfields Projects. Locations are based on coordinates derived from maps and GPS data. These locations represent sites\, not contaminated areas.",Permanent. Retain for 1 year(s),Public,
27094,Utah Geospatial Resource Center,United States Congress districts records,2002-,"Grouped by file type, thereunder chronological","This geospatial data set represents the Utah House of Representatives district boundaries. The Utah House of Representatives is comprised of 75 districts. House districts are redistricted every 10 years\, after the Census is taken\, to ensure each legislator represents as nearly as possible the same number of constituents. The ideal population for each of the 75 House districts after redistricting in 2001 was 29\,776. The legislature adopted an allowable deviation of +/- 4.00%. In the Legislature's plan\, the actual district populations ranged from 28\,587 in House District 20 to 30\,967 in House District 70.",Permanent. Retain for 1 year(s),Public,1.12 MB
27019,Utah Geospatial Resource Center,Annual budget records,1979-,Numerical by year,Agency reports at the end of the fiscal year on the status of appropriation accounts and apportionment.,Permanent. Retain for 1 year(s),Public,
27108,Department of Technology Services.$bAutomated Geographic Reference Center,Communication towers geographic names information system records,2001-2021.,"Grouped by file type, thereunder chronological.",This geospatial data set contains data compiled from the Geographic Names Information System (GNIS) that was developed by the United States Geological Survey (USGS). The data contains the locations and names of radio and television transmission towers found in Utah.,Permanent. Retain for 1 year(s),Public,
27021,Utah Geospatial Resource Center,Training publications,1990-,Numerical by year,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",Permanent. Retain for 1 year(s),Public,
27111,Department of Technology Services.$bAutomated Geographic Reference Center,Emery county primitive proposal records,2001-2021.,"Grouped by file type, thereunder chronological.","These geospatial records represent the areas proposed by Emery County\, Utah for designation as a Primitive Area with the 1995 State Trust lands excluded.",Permanent. Retain for 1 year(s),Public,
27036,Utah Geospatial Resource Center,Tax areas records,1995-,"Grouped by file type, thereunder chronological",This dataset represents Taxing Districts in the State of Utah as maintained by the Utah State Tax Commission (USTC). Each taxing district polygon represents a unique combination of overlapping taxing entities. The property tax within a taxing district should be the same for all residential properties.,Permanent. Retain for 1 year(s),Public,
30117,Utah Geospatial Resource Center,Address points,2015-,Alphabetical by county.,"These records are a dataset containing one point for each address in Utah: a single family dwelling is represented by one point\, while a multi-unit structure contains multiple points.",Permanent. Retain for 1 year(s) or until superseded,Public,
27025,Utah Geospatial Resource Center,Digital orthophoto quadrangles imagery records,1977-,Numerical by quadrangle,"Cartographic records which contain the officially designated record copy of maps created by an agency. These records document unique cartographic information about the state of Utah. They may include maps\, charts\, aerial photographs\, globes\, models\, and raised relief maps these are a graphic representation of the earth?s surface drawn to scale.",Permanent. Retain for 7 year(s),Public,
26935,Utah Geospatial Resource Center,Great Salt Lake meander line records,2001-,"Grouped by file type, thereunder chronological",This geospatial dataset represents the meander line of the Great Salt Lake. The meander line determines the State ownership boundary for the Great Salt Lake basin and is considered to be a Public Land Survey System (PLSS) boundary.,Permanent. Retain for 1 year(s),Public,1.00 MB
26754,Department of Technology Services.$bAutomated Geographic Reference Center,Climate records,1990-2021.,"Grouped by file type, thereunder chronological.","These are geospatial records of climate recording stations located in Utah. These are latitude and longitude coordinates of weather recording station locations and snow avalanche paths in the tri-canyon area of the Wasatch Front\, Utah.",Permanent. Retain for 1 year(s),Public,
26759,Department of Technology Services.$bAutomated Geographic Reference Center,Oil fields records,2004-2021.,"Grouped by file type, thereunder chronological.","This geospatial data set represents oil fields in the state of Utah as of March 2004. The data set was created by Utah Geological Survey (UGS)\, a division of the Utah Department of Natural Resources.",Permanent. Retain for 1 year(s),Public,
26753,Utah Geospatial Resource Center,Administrative boundaries records,1990-,"Grouped by file type, thereunder chronological","These are geospatial records of administrative boundaries\, which include state\, county\, municipal\, tribal\, school district\, and other important statewide boundaries.",Permanent. Retain for 1 year(s),Public,
26763,Department of Technology Services.$bAutomated Geographic Reference Center,Geologic veins records,2001-2021.,"Grouped by file type, thereunder chronological.","This geospatial data set represents the geologic veins found in Utah. A vein is a finite volume within a rock\, having a distinct shape\, filled with crystals of one or more minerals. Veins are formed by fluids carrying mineral constituents into a rock mass as a consequence of some form of hydraulic flow within a fracture in the rock.",Permanent. Retain for 1 year(s),Public,
26770,Department of Technology Services.$bAutomated Geographic Reference Center,State regional facilities,2001-2021.,"Grouped by file type, thereunder chronological.",These are geospatial records of the state of Utah regional facilities. Latitude and Longitude coordinates for the locations are provided.,Permanent. Retain until superseded,Public,
26792,Department of Technology Services.$bAutomated Geographic Reference Center,Geologic formations line records,2001-2021.,"Grouped by file type, thereunder chronological.",These records contain information on the geologic formations found in Utah. A geologic formation is defined as a a rock strata having similar properties.,Permanent. Retain until superseded,Public,
26769,Utah Geospatial Resource Center,Public land survey system records,2001-,"Grouped by file type, thereunder chronological",These are geospatial records containing information pertaining to reference locations. These are control points derived from the Public Land Survey Database. They include Latitude and Longitude coordinates as well as the quarter quarter corners of the Geographic Coordinate Database.,Permanent. Retain for 1 year(s),Public,
26796,Department of Technology Services.$bAutomated Geographic Reference Center,Energy resource line records,2001-2021.,"Grouped by file type, thereunder chronological.",This geospatial data represents energy resources depicted as lines on the Energy Resources Map of Utah from which the data were digitized.,Permanent. Retain for 1 year(s),Protected,
26846,Utah Geospatial Resource Center,Municipal boundary records,1998-,"Grouped by file type, thereunder chronological","These geospatial records document municipal boundaries in the state of Utah and were first created through a cooperative effort of the Governor's Office of Planning and Budget\, the Utah Department of Transportation\, the Utah State Tax Commission\, and AGRC. All incorporated municipalities in the state through dates varying from 1984 to 1992 were initially represented. Updates for further annexations and deannexations were completed with the cooperative efforts of the State Tax Commission\, Property Tax Division\, and AGRC. Data developed with coordinate geometry (COGO) from legal descriptions were used. When necessary\, the data were adjusted to conform to known physical features. Due to adjustments to resolve conflicting or ambiguous data\, the result was more a physical cadastre than a legal one. In other words\, these records do not represent exact legal boundaries as per surveyed description\, but rather a set of boundaries used for the administrative purposes that conforms to logical and,administrative rules (e.g. no two cities or redevlopment areas may cover the same geographic extent).",Permanent. Retain for 1 year(s),Public,
26850,Utah Geospatial Resource Center,State boundary geographic coordinate data base records,2007-,"Grouped by file type, thereunder chronological","These are geospatial records of administrative and political boundaries in Utah. They include federal\, state\, county\, municipal\, tribal\, school district\, United States Senate and House districts\, voter district\, and other important statewide boundaries. They are a representation of legal land descriptions.",Permanent. Retain for 1 year(s),Public,
26849,Utah Geospatial Resource Center,Conservation easement records,2007-,"Grouped by file type, thereunder chronological","These are geospatial conservation easement records in the State of Utah regarding land that is being protected\, through outright purchase or the purchase of development rights. Easements are held by private non-profit organizations\, municipalities and federal or state agencies.",Permanent. Retain for 1 year(s),Public,3.00 MB
26856,Utah Geospatial Resource Center,Carbon county parcels,1985-,"Grouped by file type, thereunder chronological","These geospatial records of Carbon County contain the parcel boundary\, parcel identifier\, parcel address\, owner type\, and county recorder contact information. UCA 63F-1-506(3)(b)(vi) (2009) mandates this data. The intent of the legislation was to not include any attributes that the counties rely on for data sales.",Permanent. Retain for 6 month(s),Public,1.00 cubic foot 2.00 MB
26864,Utah Geospatial Resource Center,Rich county parcels,1985-,"Grouped by file type, thereunder chronological","These geospatial records contain parcel boundary\, parcel identifier\, parcel address\, owner type\, and county recorder contact information for Rich County\, Utah. UCA 63F-1-506(3)(b)(vi) (2009) mandates this data. The intent of the legislation was to not include any attributes that the counties rely on for data sales.",Permanent. Retain for 6 month(s),Public,2.00 MB
26870,Utah Geospatial Resource Center,Utah county parcels,1985-,"Grouped by file type, thereunder chronological","These geospatial records contain parcel boundary\, parcel identifier\, parcel address\, owner type\, and county recorder contact information for Utah County\, Utah. UCA 63F-1-506(3)(b)(vi) (2009) mandates this data. The intent of the legislation was to not include any attributes that the counties rely on for data sales.",Permanent. Retain for 6 month(s),Public,2.00 MB
26855,Utah Geospatial Resource Center,Box Elder county parcel records,2007-,"Grouped by file type, thereunder chronological","These geospatial records contain Box Elder county parcel data. Parcel data depicts land ownership\, size\, and value of the parcel.",Permanent. Retain for 6 month(s),Public,1.50 MB
26859,Utah Geospatial Resource Center,Emery county parcels,1985-,"Grouped by file type, thereunder chronological","These geospatial records of Emery County contain parcel boundary\, parcel identifier\, parcel address\, owner type\, and county recorder contact information. UCA 63F-1-506(3)(b)(vi) (2009) mandates this data. The intent of the legislation was to not include any attributes that the counties rely on for data sales.",Permanent. Retain for 6 month(s),Public,2.00 MB
26863,Utah Geospatial Resource Center,Millard county parcels,1985-,"Grouped by file type, thereunder chronological","These geospatial records contain parcel boundary\, parcel identifier\, parcel address\, owner type\, and county recorder contact information for Millard County\, Utah. UCA 63F-1-506(3)(b)(vi) (2009) mandates this data. The intent of the legislation was to not include any attributes that the counties rely on for data sales.,These are geospatial records containing parcel boundary\, identifier\, and address; owner type; and county recorder contact information. Parcel information is used to locate and identify property for tax and assessment purposes as well as geometric coincidence with other boundaries. These records also contain information for the Public Land Survey System (PLSS)\, zoning\, land management (wilderness)\, and appropriate actions for future use of the land. The urban/wildland interface (WUI) survey was conducted by the U.S. Forest Service. The WUI is defined as the area where structures and other human development meet or intermingle with undeveloped wildland. The wilderness areas were proposed and inventoried by the Bureau of Land Management\, Utah Wilderness Coalition\, Utah Wilderness Association\, and the U.S. Forest Service.",Permanent. Retain for 6 month(s),Public,2.00 MB
26869,Utah Geospatial Resource Center,Uintah county parcels,1985-,"Grouped by file type, thereunder chronological","These geospatial records contain parcel boundary\, parcel identifier\, parcel address\, owner type\, and county recorder contact information for Uintah County\, Utah. UCA 63F-1-506(3)(b)(vi) (2009) mandates this data. The intent of the legislation was to not include any attributes that the counties rely on for data sales.",Permanent. Retain for 6 month(s),Public,2.00 MB
26875,Utah Geospatial Resource Center,Weber county parcels,1985-,"Grouped by file type, thereunder chronological","These geospatial records contain parcel boundary\, parcel identifier\, parcel address\, owner type\, and county recorder contact information for Weber County\, Utah. UCA 63F-1-506(3)(b)(vi) (2009) mandates this data. The intent of the legislation was to not include any attributes that the counties rely on for data sales.",Permanent. Retain for 6 month(s),Public,2.00 MB
26881,Utah Geospatial Resource Center,Public service facilities records,1989.,"Grouped by file type, thereunder chronological","This geospatial dataset represents the public service facilities (hospitals\, schools\, police and fire stations\, and ambulance centers) for the counties of Davis\, Salt Lake\, and Utah in the state of Utah.,These are geospatial records of the state of Utah's regional facilities. Regional facilities are part of the parcel data provided by municipalities to the Automated Geographic Resource Center (AGRC). Latitude and Longitude coordinates for the locations are provided. The cultural features include information on civilian and non-civilian features found in Utah\, such as historic places\, police and fire stations\, recreation use areas\, cemeteries\, hospitals\, schools\, and residential and commercial structures.",Permanent. Retain for 1 year(s),Public,
26883,Department of Technology Services.$bAutomated Geographic Reference Center,Libraries records,2006-2021.,"Grouped by file type, thereunder chronological.",This geospatial dataset provides locations and information for public Libraries and their branches throughout Utah.,Permanent. Retain for 1 year(s),Public,2.00 MB
26885,Department of Technology Services.$bAutomated Geographic Reference Center,State fuel sites records,2001-2021.,"Grouped by file type, thereunder chronological.",These geospatial records show the locations of state fuel sites.,Permanent. Retain for 1 year(s),Public,1.50 MB
26887,Department of Technology Services.$bAutomated Geographic Reference Center,Paragonah base flood elevation records,2005-2021.,"Grouped by file type, thereunder chronological.","This geospatial Digital Flood Insurance Rate Map (DFIRM) Database depicts flood risk information and supporting data used to develop the risk data. The primary risk classifications used are the 1-percent-annual-chance flood event\, the 0.2-percent-annual-chance flood event\, and areas of minimal flood risk. The DFIRM Database is derived from Flood Insurance Studies (FISs)\, previously published Flood Insurance Rate Maps (FIRMs)\, flood hazard analyses performed in support of the FISs and FIRMs\, and new mapping data\, where available. The FISs and FIRMs are published by the Federal Emergency Management Agency (FEMA). The file is georeferenced to earth's surface using the UTM projection and coordinate system. The specifications for the horizontal control of DFIRM data files are consistent with those required for mapping at a scale of 1:12\,000.",Permanent. Retain for 1 year(s),Public,2.50 MB
26889,Utah Geospatial Resource Center,Paragonah structures records,2005-,"Grouped by file type, thereunder chronological","This geospatial Digital Flood Insurance Rate Map (DFIRM) Database depicts flood risk information and supporting data used to develop the risk data. The primary risk classifications used are the 1-percent-annual-chance flood event\, the 0.2-percent-annual-chance flood event\, and areas of minimal flood risk. The DFIRM Database is derived from Flood Insurance Studies (FISs)\, previously published Flood Insurance Rate Maps (FIRMs)\, flood hazard analyses performed in support of the FISs and FIRMs\, and new mapping data\, where available. The FISs and FIRMs are published by the Federal Emergency Management Agency (FEMA). The file is georeferenced to earth's surface using the UTM projection and coordinate system. The specifications for the horizontal control of DFIRM data files are consistent with those required for mapping at a scale of 1:12\,000.",Permanent. Retain for 1 year(s),Public,1.50 MB
26898,Utah Geospatial Resource Center,Earthquake epicenter records,2001-,"Grouped by file type, thereunder chronological","This geospatial dataset represents the locations of earthquake epicenters in Utah recorded by the University of Utah seismograph stations. The data recording began in July 1962 and has continued to present (2001). The July 1\, 1962 to September 30\, 1974 data are based on instrumental earthquake locations from a skeletal regional seismic network (less than 26 stations statewide). Beginning in October 1974\, the data are from a dense network of high-gain telemetered stations with significantly better locations and magnitude determinations than those for the pervious period.",Permanent. Retain for 1 year(s),Public,
26908,Utah Geospatial Resource Center,Wetlands records,2001-,"Grouped by file type, thereunder chronological",This geospatial dataset represents wetland areas in Utah as delineated by the National Wetlands Inventory (NWI) conducted by the U. S. Fish and Wildlife Service (USFWS).,Permanent. Retain for 1 year(s),Public,
26901,Utah Geospatial Resource Center,Great Salt Lake flooding records,1999-,"Grouped by file type, thereunder chronological","These geospatial records contain information on inland water features such as lakes\, streams\, ponds\, watersheds\, dam names\, and the Great Salt Lake shoreline; National Hydrology Data (NHD); and drainage systems. These include hydrology records and the Digital Flood Insurance Rate Map (DFIRMS). The DFIRM database depicts flood risk information and supporting data used to develop risk assessment. The primary risk classifications used are the 1-percent-annual-chance flood event\, the 0.2-percent-annual-chance flood event\, and areas of minimal flood risk. The DFIRM Database is derived from Flood Insurance Studies (FISs)\, previously published Flood Insurance Rate Maps (FIRMs)\, flood hazard analyses performed in support of the FISs and FIRMs\, and new mapping data\, where available. The FISs and FIRMs are published by the Federal Emergency Management Agency (FEMA). The file is georeferenced to earth's surface using the Universal Transverse Mercator (UTM) projection and coordinate system. The sp,ecifications for the horizontal control of DFIRM data files are consistent with those required for mapping at a scale of 1:12\,000.",Permanent. Retain for 1 year(s),Public,2.50 MB
26903,Department of Technology Services.$bAutomated Geographic Reference Center,Lakes records,2001-2021.,"Grouped by file type, thereunder chronological.",This geospatial dataset represents the water bodies in Utah.,Permanent. Retain for 1 year(s),Public,2.00 MB
26924,Utah Geospatial Resource Center,Heliports records,2003-,"Grouped by file type, thereunder chronological","Public Use Airports database is a geographic point database of heliport landing facilities in the State of Utah. Attribute data is provided on the physical and operational characteristics of the landing facility\, current usage and aircraft operations\, congestion levels and usage categories. There are 49 heliport landing facilities in this dataset. This geospatial data is derived from the FAA's National Airspace System Resource Aeronautical Data Product (Effective 23 January 2003).",Permanent. Retain for 1 year(s),Public,1.00 MB
26931,Utah Geospatial Resource Center,Storm drains records,1990-,"Grouped by file type, thereunder chronological","This geospatial dataset represents the major storm drain facilities in portions of Davis and Salt Lake Counties. These data were digitized as part of the State of Utah Comprehensive Emergency Management Earthquake Preparedness Program\, 1986-1989.",Permanent. Retain for 1 year(s),Public,1.00 MB
26930,Utah Geospatial Resource Center,Sewer lines records,2001-,"Grouped by file type, thereunder chronological","This geospatial dataset represents major sewer lines for portions of Davis\, Salt Lake and Utah counties in the State of Utah.These data were digitized as part of the State of Utah Comprehensive Emergency Management Earthquake Preparedness Program\, 1986-1989.",Permanent. Retain for 1 year(s),Public,
25923,Department of Technology Services.$bAutomated Geographic Reference Center,Digital line graph photo revision maps,1990-2021.,Numerical by quadrangle numbers.,"The Utah Automated Geographic Reference Center (AGRC) provides a wide range of Geographic Information System (GIS) support to the State of Utah. This series consists of maps that are the hard copies of aerial photo revisions of the hydrography and transportation data that is found on 7.5 quadrangle maps published by the United States Geological Survey (USGS). The data found on these maps is incorporated into digital theme layers for the State Geographical Database and is also submitted to the National Hydrography Dataset (NHD). The transportation data is incorporated into a dataset used by state and federal agencies within Utah. The revisions of hydrography will continue until each 7.5 quadrangle is completed for Utah. This data will not be published on a formal 7.5 quadrangle paper map and the USGS is no longer revising and publishing this data\, but is incorporating it into the USGS National Map.",Permanent. Retain for 1 year(s) and 6 month(s),Public,
27069,Department of Technology Services.$bAutomated Geographic Reference Center,Glaciers geographic names information system records,1995-2021.,"Grouped by file type, thereunder chronological.","These geospatial record contains data from the Geographic Names Information System (GNIS) developed by the USGS ""to meet major national needs regarding geographic names and their standardization and dissemination."" The data consist of point locations with corresponding feature names. All point entities are categorized by feature type. This data is representative of glacier locations found in the general GNIS data set.",Permanent. Retain for 1 year(s),Public,
27121,Utah Geospatial Resource Center,Utah Wilderness Coalition wilderness proposal records,1995-,"Grouped by file type, thereunder chronological",This data set represents the Utah Wilderness Coalition (UWC) proposed wilderness areas with 1995 Utah Trust Lands excluded.,Permanent. Retain for 1 year(s),Public,
27070,Utah Geospatial Resource Center,Landforms geographic names information system records,1995-,"Grouped by file type, thereunder chronological","These geospatial records contain data from the Geographic Names Information System (GNIS) developed by the USGS ""to meet major national needs regarding geographic names and their standardization and dissemination."" The data consist of point locations with corresponding feature names. All point entities are categorized by feature type. This data is representative of topological event locations found in the general GNIS data set.",Permanent. Retain for 1 year(s),Public,
27074,Utah Geospatial Resource Center,Liquefaction potential records,1995-,"Grouped by file type, thereunder chronological","This geospatial data set represents the liquefaction potential for Box Elder\, Cache\, Davis\, Salt Lake\, Utah and Weber Counties. Soil liquefaction describes the behavior of soils that\, when loaded\, suddenly suffer a transition from a solid state to a liquefied state\, or having the consistency of a heavy liquid. Earthquake liquefaction is a major contributor to urban seismic risk. The shaking causes increased pore water pressure which reduces the effective stress\, and therefore reduces the shear strength of the sand.",Permanent. Retain for 1 year(s),Public,
27117,Utah Geospatial Resource Center,United States Forest Service roadless inventory records,2000-,"Grouped by file type, thereunder chronological",This data set contains all the National Forest Inventoried Roadless Areas.,Permanent. Retain for 1 year(s),Public,
27134,Utah Geospatial Resource Center,Sage Grouse brood records,2004-,"Grouped by file type, thereunder chronological",This geospatial data set represents Sage-grouse brooding use areas in Utah as determined by Utah Division of Wildlife Resources (UDWR) field biologists in spring 1999.,Permanent. Retain for 1 year(s),Public,
27138,Utah Geospatial Resource Center,Wild Turkey records,2004-,"Grouped by file type, thereunder chronological",This geospatial dataset represents Rio Grande and Merriam's Wild Turkey use areas in Utah as determined by wildlife biologists during 2001 through 2003.,Permanent. Retain for 1 year(s),Public,
27144,Utah Geospatial Resource Center,Rocky Mountain Big Horn Sheep records,2004-,"Grouped by file type, thereunder chronological",This geospatial dataset represents Rocky Mountain bighorn sheep use areas in Utah as determined by wildlife biologists during 2001.,Permanent. Retain for 1 year(s),Public,
27154,Department of Technology Services.$bAutomated Geographic Reference Center,Land ownership records,2001-2021.,"Grouped by file type, thereunder chronological.","This geospatial data set represents the boundary lines for various areas of public land administration in Utah\, including national (parks\, monuments\, forest\, wildlife refuge\, wilderness)\, state (parks)\, Indian and military reservations. This dataset depicts the land ownership status for the State of Utah. Revisions are posted monthly on the state's Geographic Information System database: the SGID. Maintenance of this data layer is performed by a cooperative federal and state effort. The Utah School and Institutional Trust Lands Administration (SITLA) revises this data regularly to reflect changes in State Trust Lands\, other State Land and Private Land as needed. The BLM revises this data regularly to reflect changes in Federal Land as needed. Other information is edited and updated as needed but not on a regular schedule.",Permanent. Retain for 1 year(s),Public,
27160,Utah Geospatial Resource Center,Historic trails records,1998-,"Grouped by file type, thereunder chronological.","This geospatial dataset represents various routes taken by exploration and settlement parties from 1776 to 1880 in what is now the State of Utah. For regional display and analysis it was produced at 1:500\,000 scale. This dataset was used in the creation of the Utah Historic Trails map published by the Utah Division of State History. Procedures Used: This dataset was converted from a UDOT DXF file using the DXFARC command. All the lines representing each group used were joined at dangling nodes and UNSPLIT whereever possible. Revisions: Modifications to the alignment were made to some of the routes based on review by historians. Reviews Applied to Data: This dataset was reviewed in printed form by various historians. Not all data present in this dataset were reviewed. Notes: This dataset was originally created by George Wilkins\, Chief Cartographer for the Utah Department of Transportation (UDOT)\, using DIGIMAP software.",Permanent. Retain for 1 year(s),Public,
27157,Department of Technology Services.$bAutomated Geographic Reference Center,Cemetery survey records,2001-2021.,"Grouped by file type, thereunder chronological.",These geospatial records represent an inventory of private and public cemeteries. The cemeteries responded to a survey sent out by the Division of State History.,Permanent. Retain for 1 year(s),Public,
27167,Utah Geospatial Resource Center,Townships Public Land Survey System records,2001-,"Grouped by file type, thereunder chronological",This geospatial data set represents the Township and Range polygons (no sections) for the State of Utah.,Permanent. Retain for 1 year(s),Public,
27183,Department of Technology Services.$bAutomated Geographic Reference Center,Base map digitizing project records,1991-2021.,By project.,These records pertain to the base map digitizing project in Utah. These records have been digitized from hard copy sources to become the base layers for the State Geographic Information Database (SGID). These layers include the United States Geologic Survey Quads and other important data layers.,Permanent. Retain for 13 year(s),Public,
27185,Utah Geospatial Resource Center,Project records,1980-,Alphabetical,"These records pertain to projects undertaken by the AGRC. These records may include\, but are not limited to\, requests for proposals\, applications\, maps\, programs\, work plans\, analysis results\, GIS datasets\, fiscal reports\, correspondence\, status reports\, audit reports\, and final reports.,These records contain documentation of major geographic projects that have had a significant impact on the State of Utah. These may include\, but are not limited to\, requests for proposals\, applications\, maps\, programs\, work plans\, analysis results\, GIS datasets\, fiscal reports\, correspondence\, status reports\, audit reports\, and final reports.",Permanent. Retain for 11 year(s),Public,5.10 cubic feet
27180,Department of Technology Services.$bAutomated Geographic Reference Center,Cadastral project records,1994-2021.,Alphabetical.,"These records pertain to cadastral survey projects in the state of Utah. Cadastral surveys are used to document land ownership\, by the production of documents\, diagrams\, sketches\, plans\, and maps. The records contain procedures for laying out a proper cadastral survey for counties in Utah.",Permanent. Retain for 7 year(s),Public,
26982,Utah Geospatial Resource Center,Hospitals geographic names information system records,1995-,"Grouped by file type, thereunder chronological","This layer contains data from the Geographic Names Information System (GNIS) which was developed by the United States Geological Survey (USGS) ""to meet major national needs regarding geographic names and their standardization and dissemination."" The data consist of point locations with corresponding feature names. All point entities are categorized by feature type. This data is representative of hospital locations found in the general GNIS data set.",Permanent. Retain for 1 year(s),,
27080,Utah Geospatial Resource Center,Quaternary volcanic flow records,2001-,"Grouped by file type, thereunder chronological","Quaternary is a time frame within geologic time. It is also a system of rocks\, or sedimentary deposits of the second period of the Cenozoic Era\, from the end of the Tertiary Period through the present\, characterized by the appearance and development of humans and including the Pleistocene and Holocene epochs 1.8 million years ago to today. This data set depicts the volcanic flow features created during the Quaternary Period.",Permanent. Retain for 1 year(s),Public,
27083,Department of Technology Services.$bAutomated Geographic Reference Center,Dam failure records,2001-2021.,"Grouped by file type, thereunder chronological.","This geospatial data represents areas of possible flooding due to dam failure within Salt Lake County. The data were digitized by the AGRC from the original mylar map published as Plate 1 in Open File Report 127: Maximum Potential Flooding Due to Simultaneous Failure of Dams in Salt Lake County\, Utah (Case\, UGMS\, 1988).",Permanent. Retain for 1 year(s),Public,
27075,Utah Geospatial Resource Center,Mines geographic names information system records,2001-,"Grouped by file type, thereunder chronological",This geospatial data set contains data compiled from the Geographic Names Information System (GNIS) developed by the United States Geologic Survey (USGS). These data contain the names and locations of mines found in Utah.,Permanent. Retain for 1 year(s),Public,
27081,Utah Geospatial Resource Center,Quaternary volcanic vents,2001-,"Grouped by file type, thereunder chronological","Quaternary is a time frame within geologic time. It is also a system of rocks\, or sedimentary deposits of the second period of the Cenozoic Era\, from the end of the Tertiary Period through the present\, characterized by the appearance and development of humans and including the Pleistocene and Holocene epochs 1.8 million years ago to today. This dataset depicts the volcanic vents created during the Quaternary Period.",Permanent. Retain for 1 year(s),Public,
26985,Utah Geospatial Resource Center,Universities geographic names information system records,1995-,"Grouped by file type, thereunder chronological","This layer contains data from the Geographic Names Information System (GNIS) which was developed by the United States Geological Survey (USGS) ""to meet major national needs regarding geographic names and their standardization and dissemination."" The data consist of point locations with corresponding feature names. All point entities are categorized by feature type. This data is representative of university and college locations found in the general GNIS data set.",Permanent. Retain for 1 year(s),Public,
27001,Department of Technology Services.$bAutomated Geographic Reference Center,Hydrography records,1995-2021.,"Grouped by file type, thereunder chronological.","This data set represents hydrography in the state of Utah. Hydrography pertains to the measurement and description of any waters. Hydrography of streams will include information on the stream bed\, flows\, water quality and surrounding land. Basin or Interior Hydrography pays special attention to rivers and potable water. These are geospatial records showing locations of environmental monitoring sites\, underground storage tanks (UST)\, leaking underground storage tanks (LUST)\, and potential superfund sites. Locations are based on coordinates derived from maps and GPS data.",Permanent. Retain for 1 year(s),Public,9.00 MB
27002,Utah Geospatial Resource Center,Point source monitor sites,2001-,"Grouped by file type, thereunder chronological","This data set represents point source water quality monitoring sites in Utah. The locations were generated from latitude\, longitude coordinates furnished by the Utah Department of Environmental Quality\, Division of Water Quality (DWQ).",Permanent. Retain for 1 year(s),Public,240.00 KB
27092,Department of Technology Services.$bAutomated Geographic Reference Center,Judicial districts records,2000-2021.,"Grouped by file type, thereunder chronological.",This geospatial data set represents the State Judicial Districts as designated by their political boundaries.,Permanent. Retain for 1 year(s),Public,
27096,Department of Technology Services.$bAutomated Geographic Reference Center,Census records,1990-2021.,"Grouped by file type, thereunder chronological.","These geospatial records contain census information for Utah. This information is used for redistricting purposes. The TIGER/Line census files were converted by the AGRC into file types known as ARC/INFO coverages as part of the legislative redistricting of Utah. Census tracts are small\, relatively permanent statistical subdivisions of a county delineated by local participants as part of the U.S. Census Bureau's Participant Statistical Areas Program.Census tract boundaries are delineated with the intention of being maintained over many decades so that statistical comparisons can be made from decennial census to decennial census. However\, physical changes in street patterns caused by highway construction\, new developments\, and so forth\, may require occasional boundary revisions. In addition\, census tracts occasionally are split due to population growth or combined as a result of substantial population decline.",Permanent. Retain for 1 year(s),Public,
27099,Utah Geospatial Resource Center,United States congress districts records,1995-,"Grouped by file type, thereunder chronological",This geospatial data set represents the U. S. Congressional (House of Representatives) district boundaries for Utah as established in 1992.,Permanent. Retain for 1 year(s),Public,
27088,Utah Geospatial Resource Center,Springs digital line graph (DLG) records,1995-,"Grouped by file type, thereunder chronological","This geospatial data set represents springs in Utah and portions of Arizona\, Colorado\, Idaho\, Nevada\, New Mexico and Wyoming that appear on the 1:100\,000 scale topographical map series from the U. S. Geological Survey (USGS).",Permanent. Retain for 1 year(s),Public,
27103,Department of Technology Services.$bAutomated Geographic Reference Center,Airports records,2003-2021.,"Grouped by file type, thereunder chronological.","These are records of the Public Use Airports database which is a geographic linear database of aircraft landing facilities in the State of Utah. Attribute data is provided on the physical and operational characteristics of the landing facility\, current usage including enplanements and aircraft operations\, congestion levels and usage categories. There are 56 airport landing facilities in this dataset. This geospatial data is derived from the FAA's National Airspace System Resource Aeronautical Data Product (Effective 23 January 2003).",Permanent. Retain for 1 year(s),Public,
27104,Department of Technology Services.$bAutomated Geographic Reference Center,Airports geographic names information system records,2000-2021.,"Grouped by file type, thereunder chronological.","This geospatial record contains data from the Geographic Names Information System (GNIS) which was developed by the United States Geological Survey (USGS) ""to meet major national needs regarding geographic names and their standardization and dissemination"". The data consist of point locations with corresponding feature names. All point entities are categorized by feature type. This data is representative of airport locations found in the general GNIS data set.",Permanent. Retain for 1 year(s),Public,
27110,Utah Geospatial Resource Center,South West region Gap Analysis Program (GAP) records,2004-,"Grouped by file type, thereunder chronological","Multi-season satellite imagery (Landsat ETM+) from 1999-2001 were used in conjunction with digital elevation model (DEM) derived Datasets (e.g. elevation\, landform\, aspect\, etc.) to model natural and semi-natural vegetation. The minimum mapping unit for this dataset is approximately 1 acre. Landcover classes are drawn from NatureServe's Ecological System concept\, with 109 of the 125 total classes mapped at the system level. For the majority of classes\, a decision tree classifier was used to discriminate landcover types\, while a minority of classes (e.g. urban classes\, sand dunes\, burn scars\, etc.) were mapped using other techniques. Twenty mapping areas\, each characterized by similar ecological and spectral characteristics\, were modeled independently of one another. These mapping areas\, which included a 4 km overlap\, were subsequently mosaicked to create the regional dataset. An internal validation for modeled classes was performed on a withheld 20% of the sample data. Results of the,validation will be presented in the project final report and are not available at this time. While the modeling area encompassed these 5 southwestern states (Arizona\, Colorado\, Nevada\, New Mexico\, Utah) the actual GIS dataset is of Utah only.",Permanent. Retain for 1 year(s),Public,
27107,Utah Geospatial Resource Center,Roads topologically integrated geographic encoding and referencing system (TIGER) records,2002-,"Grouped by file type, thereunder chronological","This geospatial dataset represents the 2000 version of the TIGER/Line roads data. These data were converted from the 2000 TIGER/Line (TM) Files. While this dataset is not as spatially accurate as other roads datasets (QU100.TRRDS\, QD024.TRRDS\, etc)\, the data have the advantage of including some street names and some address ranges\, particularly for line segments in populated areas. This enables address matching to be done.",Permanent. Retain for 1 year(s),Public,
27115,Utah Geospatial Resource Center,Nine county wilderness proposal records,1995-,"Grouped by file type, thereunder chronological","This dataset represents proposed wilderness on BLM administered lands by the nine Utah counties which developed a proposal\, with the 1995 State Trust Lands excluded: Carbon\, Emery\, Grand\, Juab\, Kane\, Millard\, San Juan\, Uintah\, and Washington. Each county independently defined areas for recommendation. Emery and San Juan counties also defined and proposed areas for non-wilderness protection (ST100.AOWPCP\, ST100.AOWPCS\, ST100.AOWPCN). The source materials were at various scales and accuracies. The data were updated by AGRC with the Utah Trust Lands as they existed in 1995 (QU100.AOLSA).",Permanent. Retain for 1 year(s),Public,
27040,Utah Geospatial Resource Center,Tax entities records,1995-,"Grouped by file type, thereunder chronological","These records depict the tax entities located in Utah. A tax entity is all incorporated bodies that have the power to levy a local property tax such as school districts\, counties\, cities\, special service districts\, redevelopment districts\, etc.",Permanent. Retain for 1 year(s),Public,
27053,Department of Technology Services.$bAutomated Geographic Reference Center,Sections public land survey system records,1992-1993.,"Grouped by file type, thereunder chronological","These geospatial records were collected from a combination of United States Geologic Survey Digital Line Graph (DLG) files\, US Forest Service Cartographic Feature Files (CFF) files\, and internally digitized data. There are 1548\, 1:24\,000 quadrangles (7.5 minute quads) covering the state of Utah. In 1992 the State Trust Lands Administration needed a complete source of township and section lines for the entire state. There was no single source of accurate township and section lines available at the time. A way to accurately create ownership information was pursued\, by using the above mentioned files. The DLG and CFF data was converted into ARC/INFO coverage format by AGRC. The arcs were coded based on the level of information found on a 1:24\,000 quad. Arcs are depicted with thick red lines showing township and thin red lines showing section lines. A solid line depicts found lines and a dashed line indicates a line of unknown location. By early 1993 this data was completed.",Permanent. Retain for 1 year(s),Public,
124,Salt Lake City (Utah). Business Licensing and Permits Office,Complaints,1983-2019.,Chronological.,"These are the actual incoming telephone messages received by an entity. They normally include date\, time\, names of person receiving and leaving message\, and action request (e.g.\, return call\, etc).",Retain for 1 year(s) after resolution of issue,,
1803,Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare.,Policy and Planning Bureau's suspense logs,1981-,Alphanumerical,"Records which provide detailed information on incoming and/or outgoing documents\, data\, and other communications that require distribution or action.",Retain for 1 year(s),Public,
11535,Municipal Power Agency (Utah),General housekeeping files,undated,None,These are records of a general housekeeping nature or maintained by an office which do not relate directly to the primary program responsibility of the office. Includes records such as charity fund drives; custodial service requests; parking space assignments; and distribution of keys.,Retain for 1 year(s),Protected,
26936,Utah Geospatial Resource Center,Navajo chapters records,2001-,"Grouped by file type, thereunder chronological",This geospatial dataset contains information on the boundaries of the Navajo Nation Chapters located in Utah.,Permanent. Retain for 1 year(s),Public,1.00 MB
26760,Department of Technology Services.$bAutomated Geographic Reference Center,Energy resources points records,2001-2021.,"Grouped by file type, thereunder chronological.",This geospatial data represents energy resources depicted as points on the Energy Resources Map of Utah from which the data were digitized.,Permanent. Retain for 1 year(s),Public,
26764,Department of Technology Services.$bAutomated Geographic Reference Center,Energy resources polygon records,2001-2021.,"Grouped by file type, thereunder chronological.",This geospatial data represents energy resources depicted as polygons on the Energy Resources Map of Utah from which the data were digitized.,Permanent. Retain until superseded,Public,
26766,Department of Technology Services.$bAutomated Geographic Reference Center,Geologic markers records,2001-2021.,"Grouped by file type, thereunder chronological.","These records contain information on the geologic markers found in Utah. A geologic marker is a geologic formation. A geologic formation is defined as a a rock strata having similar properties.,These geospatial records contain information on earth sciences\, including geographic place names (GNIS)\, land ownership annotation\, geologic resources\, surface geology features\, geologic hazards\, and soil types. GNIS records the names of such features as parks\, golf courses\, open space\, wild life refuges\, federal and state lands\, military reservations\, and tribal lands. Geologic resource records contain information on energy resources\, including oil\, natural gas\, coal\, gas hydrates\, and geothermal resources. Geologic surface records contain information on the geologic surface features located in Utah. Surficial (surface) geology maps provide data on the types of material and landforms found at the surface of the earth. Geologic hazard records contain information on the natural geologic events that can endanger human lives and threaten human property. Earthquakes\, floods\, landslides\, radon gas\, and dam failure maps are included. Soil records contain information on the types of soil foun,d in Utah. This is generally the most detailed level of soil geographic data developed by the National Cooperative Soil Survey. The information was prepared by digitizing maps\, compiling information onto a planimetric correct base and digitizing or revising digitized maps using remotely sensed and other information.",Permanent. Retain for 1 year(s),Public,
26771,Department of Technology Services.$bAutomated Geographic Reference Center,Utah Transit Authority bus stops,1985-2021.,"Grouped by file type, thereunder chronological.","These are geospatial records pertaining to transportation routes in Utah. Included are the locations of roads\, airports\, commuter and lightrail train routes and stations\, heliports\, bus routes and bus stops\, and present day trails.",Permanent. Retain for 3 month(s),Public,3.00 MB
26841,Department of Technology Services.$bAutomated Geographic Reference Center,Sales tax area records,2006-2021.,"Grouped by file type, thereunder chronological.","This geospatial record represents the approximate boundaries of Sales Tax Areas for the State of Utah. Individual Sales Tax Area polygons are formed by each municipality\, special sales tax district (in 2006\, there were 6 special transit districts) and the unincorporated areas of each county not in a special sales tax district. This dataset also contains an attribute that can be used to dissolve the Sales Tax polygons into the polygons representing tax areas for the proposed Streamlined Sales Tax implementation.",Permanent. Retain for 1 year(s),Public,2.00 MB
26844,Department of Technology Services.$bAutomated Geographic Reference Center,Zip code records,2001-2021.,"Grouped by file type, thereunder chronological.","This geospatial record represents an ongoing effort to approximate the geographic extents of 5 digit zip codes. The dataset was produced using a combination of methods and is based on several sets of source data. Methods include: 1) using local zip code polygon data obtained from Weber County and Salt Lake County and cities contained within these counties; 2) Identifying place locations (city\, town\, places) from the postal service website and address information system (AIS) and building theissen polygons around these places; and 3) editing line work using the 2000 Census TIGER line file's zip code attributes.",Permanent. Retain for 1 year(s),Public,2.00 MB
26860,Utah Geospatial Resource Center,Grand county parcels,1985-,"Grouped by file type, thereunder chronological","These geospatial record contains parcel boundary\, parcel identifier\, parcel address\, owner type\, and county recorder contact information for Grand County\, Utah. UCA 63F-1-506(3)(b)(vi) (2009) mandates this data. The intent of the legislation was to not include any attributes that the counties rely on for data sales.",Permanent. Retain for 6 month(s),Public,2.00 MB
26884,Department of Technology Services.$bAutomated Geographic Reference Center,State facilities records,2006-2021.,"Grouped by file type, thereunder chronological.",This geospatial dataset represents facilities in the state of Utah that are controlled by the state or by entities of the state of Utah.,Permanent. Retain for 1 year(s),Public,2.50 MB
26890,Utah Geospatial Resource Center,Statewide flood insurance rate map panels records,2005-,"Grouped by file type, thereunder chronological","This geospatial Digital Flood Insurance Rate Map (DFIRM) Database depicts flood risk information and supporting data used to develop the risk data. The primary risk classifications used are the 1-percent-annual-chance flood event\, the 0.2-percent-annual-chance flood event\, and areas of minimal flood risk. The DFIRM Database is derived from Flood Insurance Studies (FISs)\, previously published Flood Insurance Rate Maps (FIRMs)\, flood hazard analyses performed in support of the FISs and FIRMs\, and new mapping data\, where available. The FISs and FIRMs are published by the Federal Emergency Management Agency (FEMA). The file is georeferenced to earth's surface using the UTM projection and coordinate system. The specifications for the horizontal control of DFIRM data files are consistent with those required for mapping at a scale of 1:12\,000.",Permanent. Retain for 1 year(s),Public,1.50 MB
26896,Utah Geospatial Resource Center,Weber county structures records,2005-,"Grouped by file type, thereunder chronological","This geospatial Digital Flood Insurance Rate Map (DFIRM) Database depicts flood risk information and supporting data used to develop the risk data. The primary risk classifications used are the 1-percent-annual-chance flood event\, the 0.2-percent-annual-chance flood event\, and areas of minimal flood risk. The DFIRM Database is derived from Flood Insurance Studies (FISs)\, previously published Flood Insurance Rate Maps (FIRMs)\, flood hazard analyses performed in support of the FISs and FIRMs\, and new mapping data\, where available. The FISs and FIRMs are published by the Federal Emergency Management Agency (FEMA). The file is georeferenced to earth's surface using the UTM projection and coordinate system. The specifications for the horizontal control of DFIRM data files are consistent with those required for mapping at a scale of 1:12\,000.",Permanent. Retain for 1 month(s),Public,1.50 MB
26893,Utah Geospatial Resource Center,Summit county structures records,2005-,"Grouped by file type, thereunder chronological","This geospatial Digital Flood Insurance Rate Map (DFIRM) Database depicts flood risk information and supporting data used to develop the risk data. The primary risk classifications used are the 1-percent-annual-chance flood event\, the 0.2-percent-annual-chance flood event\, and areas of minimal flood risk. The DFIRM Database is derived from Flood Insurance Studies (FISs)\, previously published Flood Insurance Rate Maps (FIRMs)\, flood hazard analyses performed in support of the FISs and FIRMs\, and new mapping data\, where available. The FISs and FIRMs are published by the Federal Emergency Management Agency (FEMA). The file is georeferenced to earth's surface using the UTM projection and coordinate system. The specifications for the horizontal control of DFIRM data files are consistent with those required for mapping at a scale of 1:12\,000.",Permanent. Retain for 1 year(s),Public,1.50 MB
26902,Utah Geospatial Resource Center,Great Salt Lake shoreline flooding,1999.,"Grouped by file type, thereunder chronological","This geospatial dataset represents the Flood Plain Management Services Study (FPMS) areas\, 100-Year Flood for the Great Salt Lake. The areas included are Salt Lake\, Davis\, Weber\, Tooele and Box Elder Counties. The information was collected by digitizing the quad maps (Salt Lake\, Tooele\, Box Elder counties) and plat maps (Weber and Davis counties). The digital data contains the zone and shoreline boundaries. The FPMS study was limited to the general area along the Salt Lake County shoreline of the Great Salt Lake. Only the 100-year flood elevation was evaluated and included wind and wave action for the Great Salt Lake.",Permanent. Retain for 1 year(s),Public,2.00 MB
26912,Utah Geospatial Resource Center,Water related land use records,2006-,"Grouped by file type, thereunder chronological","This geospatial dataset is a polygon coverage containing water-related land-use for all agricultural areas of the state of Utah. They were compiled from initial USGS 7.5 minute Digital Raster Graphic waterbodies\, individual farming fields and associated areas digitized from Digital Orthophotos\, then surveyed for their land use\, crop type\, irrigation method\, and associated attributes.",Permanent. Retain for 1 year(s),Public,
26926,Utah Geospatial Resource Center,Statewide streets records,2008-,"Grouped by file type, thereunder chronological","This geospatial dataset contains information on Utah street centerline data for address location\, cartography\, routing. Uses the unnormalized Utah Transportation Data Model. Data is contributed regularly from local and county government and is aggregated and improved by AGRC.",Permanent. Retain for 1 year(s),Public,1.00 MB
26917,Utah Geospatial Resource Center,Voting precincts records,2007-,"Grouped by file type, thereunder chronological",This is a geospatial dataset of statewide voting precincts as of the end of 2006.,Permanent. Retain for 1 year(s),Public,2.00 MB
26928,Utah Geospatial Resource Center,Gas distribution records,1990-,"Grouped by file type, thereunder chronological.","This geospatial dataset represents the natural gas distribution facilities for portions of Davis\, Salt Lake\, and Utah Counties. These data were digitized as part of the State of Utah Comprehensive Emergency Management Earthquake Preparedness Program\, 1986-1989.",Permanent. Retain for 1 year(s),Public,3.00 MB
26932,Utah Geospatial Resource Center,Telephone infrastructure records,1990-,"Grouped by file type, thereunder chronological","This geospatial dataset represents the major telephone trunk line and switching facilities. These data were digitized as part of State of Utah Comprehensive Emergency Management Earthquake Preparedness Program\, 1986-1989.",Permanent. Retain for 1 year(s),Public,3.00 MB
27062,Utah Geospatial Resource Center,Toxic release inventory records,2002-,"Grouped by file type, thereunder chronological","This dataset represents the Utah Toxic Release Inventory. Locations are based on coordinates derived from maps and GPS data. These locations represent sites\, not contaminated areas.",Permanent. Retain for 1 year(s),Public,168.00 KB
27118,Utah Geospatial Resource Center,United States Forest Service wilderness areas records,2000-,"Grouped by file type, thereunder chronological",This data set contains all the National Forest Inventoried wilderness areas.,Permanent. Retain for 1 year(s),Public,
27133,Utah Geospatial Resource Center,Ruffed Grouse records,2004-,"Grouped by file type, thereunder chronological",This geospatial dataset represents Ruffed Grouse use areas as determined by Utah Division of Wildlife Resources (UDWR) field biologists during the late 1980s.,Permanent. Retain for 1 year(s),Public,
27139,Department of Technology Services.$bAutomated Geographic Reference Center,Desert Big Horn Sheep records,2005-2021.,"Grouped by file type, thereunder chronological.","This geospatial dataset represents desert bighorn sheep use areas in Utah as determined by wildlife biologists during 2001\, with supplemental additions in spring 2004\, November 2004\, and in March 2005.",Permanent. Retain for 1 year(s),Public,
27145,Utah Geospatial Resource Center,Rocky Mountain Elk records,2004-,"Grouped by file type, thereunder chronological",This geospatial dataset represents Rocky Mountain elk use areas in Utah as determined by wildlife biologists during 2001. With an update from the Book Cliffs in 2003 and a maintenance update January 2004.,Permanent. Retain for 1 year(s),Public,
27130,Department of Technology Services.$bAutomated Geographic Reference Center,Gambels Quail records,2004-2021.,"Grouped by file type, thereunder chronological.",This geospatial dataset represents Gambel's Quail habitat as determined by Utah Division of Wildlife Resources (UDWR) field biologists during the late 1980s.,Permanent. Retain for 1 year(s),Public,
27142,Utah Geospatial Resource Center,Mule Deer records,2005-,"Grouped by file type, thereunder chronological",This geospatial dataset represents mule deer use areas in Utah as determined by wildlife biologists during 2001. It was updated in the southwestern part of Utah during the spring of 2004 with additional updates in October and November 2004.,Permanent. Retain for 1 year(s),Public,
27152,Utah Geospatial Resource Center,Phosphate deposits records,2001-,"Grouped by file type, thereunder chronological","This geospatial data set represents phosphate deposit areas in Utah. The data were prepared for the Bureau of Mines Special Report: ""Availability of Federally Owned Minerals for Exploration and Development in Western States: Utah\, 1988."" The areas are referred to as ""Known Mineral Deposit Areas"" or ""KMDAs."" KMDAs are further divided into three categories according to the value of production and resource: 1) High value KMDA\, 2) Moderate-value KMDA\, 3) Low-value or unknown/unranked areas.",Permanent. Retain for 1 year(s),Public,
27158,Department of Technology Services.$bAutomated Geographic Reference Center,Forest service stations records,2005-2021.,"Grouped by file type, thereunder chronological.",This geospatial data represents forest facilities such as forest ranger stations and forest offices.,Permanent. Retain for 1 year(s),Public,
27155,Utah Geospatial Resource Center,Tribal lands records,2001-,"Grouped by file type, thereunder chronological",This geospatial data represents the boundaries of the tribal land reservations and the wildlife areas found within these reservations in Utah.,Permanent. Retain for 1 year(s),Public,
27163,Utah Geospatial Resource Center,Historic Lake Bonneville shoreline records,2001-,"Grouped by file type, thereunder chronological","This geospatial data set represents the geographic extent of the historic Lake Bonneville shoreline. The data were digitized from the map titled ""Restored Outline of Lake Bonneville\,"" published in ""Surveys West of the One-Hundredth Meridian\,"" G. K. Gilbert and E. E. Howell\, USGS\, 1876.",Permanent. Retain for 1 year(s),Public,
27179,Department of Technology Services.$bAutomated Geographic Reference Center,Grand Staircase Escalante National Monument project records,1994-2021.,Alphabetical.,"These records pertain to the creation of the Grand Staircase Escalante National Monument located in Southern Utah. President Bill Clinton designated the area as a U.S. National Monument in 1996. The Monument stretches from the towns of Big Water\, Glendale and Kanab\, Utah on the southwest\, to the towns of Escalante and Boulder on the northeast. The Monument is managed by the Bureau of Land Management.",Permanent. Retain for 12 year(s),Public,
27184,Utah Geospatial Resource Center,Redistricting of voter district records,1986-,by project,"These records pertain to redistricting efforts in Utah. The United States Constitution requires states to redistrict congressional and legislative boundaries every 10 years. The Utah Constitution requires each redistricting process to be completed by the general session following the receipt of the census data. The Utah Constitution also provides the Utah Legislature exclusive authority to redistrict congressional\, legislative\, and other state district boundaries. The redistricting process is subject to the legal parameters established by the United States and Utah Constitutions\, state and federal laws\, and case law. These records contain the studies and maps created from those studies for redistricting.",Permanent. Retain for 12 year(s),Public,
26978,Utah Geospatial Resource Center,Parks geographic names records,1995-,"Grouped by file type, thereunder chronological","This layer contains data from the Geographic Names Information System (GNIS) which was developed by the United States Geological Survey (USGS) ""to meet major national needs regarding geographic names and their standardization and dissemination."" The data consist of point locations with corresponding feature names. All point entities are categorized by feature type. This data is representative of park locations found in the general GNIS data set.",Permanent. Retain for 1 year(s),Public,
27076,Utah Geospatial Resource Center,Peaks and passes geographic names information system records,2001-,"Grouped by file type, thereunder chronological",This geospatial data set contains data compiled from the Geographic Names Information System (GNIS) developed by the United States Geological Survey (USGS). These data contain the locations and names of mountain peaks and passes found in Utah.,Permanent. Retain for 1 year(s),Public,
27084,Department of Technology Services.$bAutomated Geographic Reference Center,Dams geographic names information system records,2001-2021.,"Grouped by file type, thereunder chronological.","These geospatial records contain data from the Geographic Names Information System (GNIS) developed by the United States Geologic Survey (USGS) ""to meet major national needs regarding geographic names and their standardization and dissemination."" The data consist of point locations with corresponding feature names. All point entities are categorized by feature type. This data is representative of dam locations found in the general GNIS data set.",Permanent. Retain for 1 year(s),Public,
27086,Department of Technology Services.$bAutomated Geographic Reference Center,Lakes digital line graph records,2001-2021.,"Grouped by file type, thereunder chronological.","This geospatial data set represents water bodies in Utah and portions of Arizona\, Colorado\, Idaho\, Nevada\, New Mexico and Wyoming that appear on the 1:100\,000 scale topographical map series from the U. S. Geological Survey (USGS).",Permanent. Retain for 1 year(s),Public,
26986,Department of Technology Services.$bAutomated Geographic Reference Center,Cemeteries,1995-2021.,"Grouped by file type, thereunder chronological.","This dataset of Utah cemeteries was created using a variety of resources. The main source of information came from the Utah State History Research Centers Cemetery Burial Database\, which is available online. The searchable databases are a product of the Utah Cemetery Inventory Project that includes names and other recorded information about people who are buried in the Utah cemeteries. Some of the cemeteries in this database are inactive\, and may be in poor condition. This is especially true in rural areas.",Permanent. Retain for 1 year(s),Public,
27089,Utah Geospatial Resource Center,Streams digital line graph (DLG) records,1995-,"Grouped by file type, thereunder chronological","This geospatial data set represents the water courses in Utah and portions of Arizona\, Colorado\, Idaho\, Nevada\, New Mexico and Wyoming that appear on the 1:100\,000 scale topographical map series from the U. S. Geological Survey (USGS).",Permanent. Retain for 1 year(s),Public,
27102,Utah Geospatial Resource Center,Voting districts records,1990-,"Grouped by file type, thereunder chronological",This geospatial data set represents the 1990 Voting (Tabulation) Districts.,Permanent. Retain for 1 year(s),Public,6.51 MB
27010,Utah Geospatial Resource Center,National priority list records,2001-,"Grouped by file type, thereunder chronological","This data set represents Utah National Priorities List Sites. This is a subset of the site_rem.shp (CERCLA) database. Locations are based on coordinates derived from maps and GPS data. These locations represent sites\, not contaminated areas.",Permanent. Retain for 1 year(s),Public,
27105,Utah Geospatial Resource Center,Railroads digital line graph records,2001-,"Grouped by file type, thereunder chronological","This geospatial data set represents the railroads in Utah and portions of Arizona\, Colorado\, Idaho\, Nevada and New Mexico that appear on the 1:100\,000 scale topographical map series from the U. S. Geological Survey (USGS).",Permanent. Retain for 1 year(s),Public,
27112,Department of Technology Services.$bAutomated Geographic Reference Center,Emery County semi-primitive proposal records,2001-2021.,"Grouped by file type, thereunder chronological.","These geospatial records represent the areas proposed by Emery County\, Utah for designation as Semi-Primitive Areas with the 1995 State Trust Lands excluded.",Permanent. Retain for 1 year(s),Public,
1745,Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare.,Distribution of publication logs,i 1978-,Alphanumerical,"Records which provide detailed information on incoming and/or outgoing documents\, data\, and other communications that require distribution or action.",Retain for 1 year(s),Public,
15865,Provo (Utah). Mayor,General housekeeping files,undated,,These are records of a general housekeeping nature or maintained by an office which do not relate directly to the primary program responsibility of the office. Includes records such as charity fund drives; custodial service requests; parking space assignments; and distribution of keys.,Retain for 1 year(s),Public,
21281,Park City (Utah). Administrative Services,Housekeeping files,1985-,Alphabetical,"These are records of a general housekeeping nature which do not relate directly to the primary program responsibility of the office. Includes records such as charity fund drives\, custodial service requests\, parking space assignments\, and distribution of keys.",Retain for 1 year(s),Public,
13674,Southwest Utah Public Health Department (Utah),Birth and relationship verification,1990-,Chronological by date processed,"This request is submitted by the State Division of Family Services to local registrars to search birth records. Since some people cannot afford to obtain birth certificates\, it is used to verify births and relationships to receive state benefits. The form includes father's name\, an indication which other forms were also completed (acknowledgment of paternity of parents\, paternity of father and date\, or paternity not acknowledged)\, mother's name\, name of children\, birth date\, place\, certificate numbers\, signature and title of local health official.",Retain for 2 year(s),Private,
21304,Park City (Utah). City Manager,Telephone messages,1965-,Chronological,"These are the actual incoming telephone messages received by a municipal office. They normally include date\, time\, name of person receiving and leaving message\, and action request (e.g.\, return call\, etc.).",Retain until administrative need ends,Public,
22438,Marriott-Slaterville (Utah),Pending files,1999-,Chronological,"These are records arranged in chronological order as a reminder that an action is required on a given date or that a reply to action is expected\, and if not received\, should be traced on a given date.",Retain until administrative need ends,Public,
10721,Davis County (Utah). Health Department. Administration Division,Monthly nursing home death report,undated,None,"This report is submitted by nursing homes and assisted living facilities reporting deaths that occurred during the previous month. This report is required by UCA 26-2-23(3) (1995). It is used to determine whether certificates have been received. The record is kept by the local health department. The information includes the month of the report\, the nursing home's (or assisted living facility) name\, death date\, deceased's name\, the age at death\, medical attendant's name\, and the name of the funeral home or funeral director.",Retain for 1 year(s),Public,
9886,Department of Health and Human Services. Division of Substance Use and Mental Health. State Hospital,Discharge/Transfer Notification,1988-,Chronological.,"This series includes notification of transfer to a different unit or discharge from treatment to applicable departments. This data is duplicated in the individual patient's medical case file. Information includes the patient's name\, admission date\, discharge date\, discharge type\, county released to\, to whom the patient was released\, patient's residential address and referral for follow up.",Retain for 1 month(s),Controlled,
18444,North Ogden (Utah),Job opening files,undated,,These files contain a listing of all current municipal job openings with job descriptions.,Retain for 1 year(s),Public,
20055,American Fork (Utah),Telephone messages,undated,,"These are the actual incoming telephone messages received by a municipal office. They normally include date\, time\, name of person receiving and leaving message\, and action request (e.g.\, return call\, etc.).",Retain until administrative need ends,Public,
22431,Marriott-Slaterville (Utah),Housekeeping files,1999-,Chronological,"These are records of a general housekeeping nature which do not relate directly to the primary program responsibility of the office. Includes records such as charity fund drives\, custodial service requests\, parking space assignments\, and distribution of keys.",Retain for 1 year(s),Public,
23768,North Davis Fire District (Utah),Telephone message registers,1996-,Chronological,These registers compile all of the daily telephone messages taken by a municipal office. They also include logs and similar records.,Retain for 6 month(s),Public,
24772,Riverdale (Utah),Housekeeping files,1946-,"Alphabetical, thereunder chronological","These are records of a general housekeeping nature which do not relate directly to the primary program responsibility of the office. Includes records such as charity fund drives\, custodial service requests\, parking space assignments\, and distribution of keys.",Retain for 1 year(s),Public,
13679,Southwest Utah Public Health Department (Utah),Death hold book,1983-,Chronological,"This book serves as a tracking device recording the status of death certificates. Death certificates are required to be filed prior to the funeral\, but if this is not possible the mortuary will notify the local registrar and receive a hold number. This book is used to verify that death certificates were finally received. It includes hold number\, death date\, decedent's name\, physician\, funeral director\, decedent's age\, burial date\, city of death\, date hold number issued\, date received\, number of copies issued\, whether the death certificate is pending and whether or not a burial transit was issued.",Retain for 1 year(s),Public,
11363,Intermountain Power Agency (Utah),Incoming document log,undated,None,"Records which provide detailed information on incoming and/or outgoing documents\, data\, and other communications that require distribution or action.",Retain for 1 year(s),Protected,
13673,Southwest Utah Public Health Department (Utah),Birth certificate and birth card applications,1980-,Chronological,"This application form is used to request a certified birth certificate or birth card. It includes the name\, date of birth\, and city of birth of the individual whose birth certificate is being requested; the applicant's name\, address\, telephone number\, and relationship to the individual whose birth certificate is being requested; the name\, year\, and state of birth of the individual's parents; the reason for the request; the request date; and the number of copies of the birth certificate or card requested.",Retain for 1 year(s),Private,
21303,Park City (Utah). City Manager,Telephone message registers,1965-,Chronological,These registers compile all of the daily telephone messages taken by a municipal office. They also include logs and similar records.,Retain for 6 month(s),Public,
27611,Uintah Animal Control and Shelter Special Service District (Utah),Animal shelter monthly reports,2007-,Chronological by year and thereunder by month,"These records support the agency's function to document and report the activity of its operations as evidence of following and executing legal mandates. Records document monthly statistics for animal sheltering services and are used to compile the annual report. Information includes the types of animals impounded\, number of animals sheltered at the beginning and end of each month\, and number of visitors. Information also includes the number of animals adopted\, claimed\, escaped\, euthanized\, owner released\, rescue released\, and sold at auction.",Retain for 1 year(s),Public,
28128,Department of Human Services. Office of Fiscal Operations,Request for primary/secondary non-contracted provider record creation/update forms,2003-,Alphabetical by provider name.,"These records include all forms and documentation submitted by primary and secondary non-contracted providers\, including copies of W-9s and Social Security cards. Once input into CAPS (Contracts Approvals & Payments System)\, these records are destroyed and the record in CAPS is maintained as the record copy.",Retain until administrative need ends,Public,
30168,Beaver County School District (Utah),Contracts,1951-,Chronological.,"These records contain contracts entered into by Beaver School District with third-party vendors. May include receipts\, legal agreements\, correspondence\, and draft agreements.",Retain for 7 year(s),Public,
11514,Beaver County School District (Utah),Purchase orders,1980-,"Chronological, thereunder numerical by purchase order number","These are forms authorizing the order to purchase supplies or equipment by the school district. They contain the name of requesting agency\, name of vendor\, item\, date ordered\, delivery date\, purchase order number\, account charged\, and authorizing signature.",Retain for 4 year(s),Public,
30171,Beaver County School District (Utah),"Bonds, warrants, and vouchers",1929-,Chronological by warrant number.,"These records document the purchase and sale of bonds. Information included in the warrant and/or voucher includes: name of issuer\, issuer registration number\, date of issue\, name and address of shareholder receiving the dividend\, share class\, amount of the dividend payment\, and signature of authorizing officer.",Retain permanently,Public,3.50 cubic feet
27238,Beaver County School District (Utah),Payroll records,1937-,Alphabetical.,"This register is a numerical listing by check number and agency codes of all payroll checks issued by the county. It includes code\, date\, warrant number\, name of employee\, social security number\, types and amounts of individual deductions\, and may include hourly rate\, and number of hours worked. Though this register is frequently used to reference specific payroll checks\, it might be the only record of employee salaries and would then serve the same retirement purpose as the Employee earnings history files.",Retain for 65 year(s),,1.00 cubic foot
23999,Beaver County School District (Utah),General ledger,1915-,Chronological,"These are financial summaries showing the receipts and disbursements of the school district. From 1915 to 1925\, the volume is a monthly accounting book. It includes month\, receipt or disbursement \, amount\, purpose\, totals\, and grand totals.",Retain permanently,Public,
28996,Beaver County School District (Utah),Student history records,1920-,Chronological by graduation year and thereunder alphabetical by student's surname.,"These records support the agency's administrative function to document student attendance. Records include each student's name\, date of birth\, parents or guardians\, date that student entered and exited the school\, and the number of days in attendance.",Permanent. Retain for 20 year(s),Exempt,
11515,Beaver County School District (Utah),Attendance rolls,undated,None,"These books are the attendance rolls maintained by each teacher. They are used to record student attendance. The rolls include period\, name of teacher\, course title\, name of school\, course code\, beginning and ending class dates\, names and numbers of all students enrolled in class\, sex\, grade\, entry code\, exit code\, days present and absent\, a term summary (number of days attending classes\, number of days absent\, times tardy)\, term grade\, citizenship grade\, final grades\,and final attendance record.",Retain for 3 year(s),Exempt,
30169,Beaver County School District (Utah),Asset inventory records,1948-,"Alphabetical by school name, thereunder by asset location.","These record books contain asset inventories for individual schools within the Beaver School District. Records may include physical asset listings\, receipts\, inspection history\, asset location\, and purchaser and were kept to for budgetary and safety purposes.",Permanent. Retain for 10 year(s),Public,
11512,Beaver County School District (Utah),Accounts payable,1980-,Chronological,"These are records used to pay school district bills. Files consist of copy of checks\, invoices\, purchase orders\, and receiving reports. May also include correspondence with vendors and computer printouts.",Retain for 4 year(s),Public,
30584,Beaver County School District (Utah),Milford High School attendance registers,1954-1958,Chronological by school year.,"This information includes each student's name\, date of birth\, parents or guardians; date student entered and exited the school and the number of days in attendance.",,Private,0.70 cubic foot
29800,Beaver County School District (Utah),Adult education records,1980 -,Alphabetical and chronological.,These are adult education records used to document student's attendance and graduation. The official transcript is included.,Permanent. Retain for 40 year(s),Exempt,
15338,Department of Corrections. Division of Correctional Industries,Accounts receivable/order entry billing packets,1987-,Numerical by computer assignment thereunder chronological by order entry,"These are records of orders for State and non-state customers of UCI. They are used for billing\, production schedules\, services rendered\, and deliveries made. For State customers\, a summary of information from the order is entered into FINET. Includes the UCI customer order/requisition form\, invoice\, packing slip\, partial packing slip\, and shipping document.",Retain for 3 year(s),Public,
2200,Liquor Control Commission,Correspondence,1936-1950; 1970-1973.,None,Liquor Advisory Council. 1969-1970 Correspondence and newspaper articles about council.,,Public,1 microfilm reel
9155,Department of Alcoholic Beverage Services,Licensee violation files,1980-,"Chronological, thereunder alphabetical by licensee surname.","These records support the agency's function to regulate the sale\, service\, storage\, manufacture\, distribution\, and consumption of alcoholic products. Records document investigations and actions taken against licensees\, permittees\, and individuals that did not comply with state liquor laws and ensure that individuals found in violation are never issued another license (Utah Code 32B-1-203(2)(2011)). Records may include information on hearings\, police reports\, notices of action taken\, letters of settlement\, licensee responses\, correspondence\, and related records. The records in this record series collect the following personal identifying information: First & last name\, address\, phone number\, business address\, business phone number\, and possibly others. This information is collected in order to detail the nature of the violation\, determine appropriate action\, and is not used for any other purpose. This information is shared with DPS for enforcement purposes.",Retain until final action,Public,
12339,Department of Alcoholic Beverage Services,Publications,1945-,Chronological.,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006) The records in this record series do not\, to the best of our knowledge\, include personal identifying information.",Permanent. Retain until administrative need ends,Public,
19565,Department of Alcoholic Beverage Services,Credit card receipts,1997-,Chronological by month.,"These are the entity's record copy of receipts given to customers who pay the agency for services rendered. The records in this records series do not\, to the best of our knowledge\, include personal identifiable information.",Retain for 7 year(s),Private,
81076,Department of Alcoholic Beverage Services,Annual budget reports,1990-,Chronological.,"Agency reports at the end of the fiscal year on the status of appropriation accounts and apportionment. The records in this record series do not\, to the best of our knowledge\, include personal identifying information.",Retain permanently,Public,
81087,Department of Alcoholic Beverage Services,Director's correspondence,1982-,Alphabetical by name.,"This is the director's internal and external communications with employees\, other state agencies\, citizens\, and vendors regarding departmental policy\, procedures\, and management issues. Includes incoming and outgoing letters\, form letters\, and memos. The records in this record series may contain the following personal identifying information: First & last name\, email address\, phone number\, business contact information\, and possibly others. This information is not intentionally collected\, is not used for any purpose other than what may be discussed therein\, and is not shared outside of any originally stated purpose.",Permanent. Retain for 3 year(s),Public,
81091,Department of Alcoholic Beverage Services,Minutes,1935-,Chronological.,"These are the typed transcripts of public meetings and executive sessions of the Commissioners of the Department. Tape recordings are also kept for reference. The tapes date back to 1978. Includes date of the meeting\, those in attendance\, verbatim tape recordings of the meetings or hearings and transcripted minutes of the hearings or meetings. The records in this record series collect the following personal identifying information: First & last name. This information is collected in order to keep record of those in attendance and is not used for any other purpose. It is possible other PII may be inadvertently collected during the course of a meeting. This information is not used or retained for any purpose other than archival.",Permanent. Retain for 10 year(s),Public,
85001,Department of Alcoholic Beverage Services,Package liquor outlet monthly operational files,1981-,Numerical by store number,"These are monthly historical files of all fiscal transactions and operations which have occurred at each agency outlet under the supervision of the Division of Operations. Includes sales reports\, inventory and audit count sheets\, audit extension forms\, and receipts; error correction forms\, authorization delivery receipts\, stock transfers in & out\, transfer extended value forms\, outlet trial balance\, and outlet operations report. The records in this records series do not\, to the best of our knowledge\, include personal identifiable information.",Retain for 3 year(s),Public,
23713,Department of Alcoholic Beverage Services. Accounting Division,Package agency credit memoranda,1996-,Numerical by credit memorandum number,"These records are used by Accounting to credit package agency accounts for credit card sales by contract selling agencies as part of their liquor sales. The copy is mailed out and the agency deducts the amount from the next payment. Information includes the credit memo number\, date\, package agency number\, name and address\, settlement number\, and amount. The records in this record series collect the following personal identifying information: First & last name combined with a business address. This information is collected in order to process credits and to disburse memorandums and is not used for any other purpose.",Retain for 3 year(s) and 6 month(s),Public,
13260,Department of Alcoholic Beverage Services. Licensing and Compliance Division,Outlet operations records,1978-,Chronological by month,"These reports document beginning and ending inventories of alcohol. The report lists this information individually by each liquor store in the state of Utah. The report contains information on the number of units sold\, cost\, and the retail earnings collected from the sale of alcoholic beverages. Also includes\, in relation to beginning inventory amounts\, the number of units and the value of each unit in dollar amounts. The records in this records series do not\, to the best of our knowledge\, include personal identifiable information.",Retain for 4 year(s),Public,
12520,Department of Alcoholic Beverage Services. Licensing and Compliance Division,Public service special use permit records,1988-,Alphabetical by licensee name.,"Applications\, lists of flights in and out of Utah\, local consents\, compliance bonds\, scaled floor plans\, correspondence\, receipts\, and copies of licenses used to verify that licensed public service facilities are in compliance with the Department of Alcoholic Beverage Service rules. These permits must be renewed each year or forfeited. The license is used to purchase alcohol for use on airlines\, trains etc.",Retain for 3 year(s) after final action,Public,
12519,Department of Alcoholic Beverage Services. Licensing and Compliance Division,Industrial and manufacturing special use permit records,1988-,Alphabetical by licensee name.,"Applications\, compliance bonds\, local consents\, floor plan of facilities\, correspondence\, receipts\, and copies of licenses used to verify that Industrial and Manufacturing companies working with alcohol are in compliance with the Department of Alcoholic Beverage Services rules when purchasing a variety of different alcohol substances for use in manufacturing and industrial situations. These permits are not renewed annually. They expire only after dissolution or when illegal use requires requires license to be revoked.",Retain for 3 year(s) after expiration of permit or license,Public,
12523,Department of Alcoholic Beverage Services. Licensing and Compliance Division,Manufacturer representative license records,1988-,Alphabetical by licensee name.,"Applications\, lists of suppliers\, correspondence\, receipts\, and copies of licenses used to verify that licensed liquor manufacturer representatives are in compliance with the Department of Alcoholic Beverage Service rules concerning alcoholic beverages. Compliance with these laws and rules allows licensees to maintain a license and it must be renewed each year. Failure to renew results in automatic forfeiture of a license.",Retain for 3 year(s) after final action,Public,
21072,Governor. Commission on Criminal and Juvenile Justice,Violent offender incarceration and truth in sentencing incentive grant records,1996-2004.,Numerical by sub-grant number,"These grants are used to ensure that there is adequate conventional confinement space for violent offenders\, and to ensure that violent offenders remain incarcerated for substantial periods of time through the implementation of truth-in-sentencing laws. The files contain approved grant proposals\, notices of grant awards\, correspondence between the grant recipient and the grant provider\, program and progress reports\, approved grant changes\, grant monitoring reports\, quarterly financial status reports\, and other miscellaneous grant related documents.",Retain for 8 year(s) after disposition of asset,Public,
21076,Governor. Commission on Criminal and Juvenile Justice,Byrne Justice Assistance Grant program records,1987-,"Chronological by award year, thereunder numerical by sub-grant number","The Federal government provides formula grant funds to state governments for projects that have a high probability of controlling drugs\, and improving the function of the criminal justice system. States are required to sub-grant a certain percentage of the annual grant to local districts. The files contain approved grant proposals; notices of grant awards; correspondence between the grant recipient and the grant provider; program and progress reports; approved grant changes; grant monitoring reports; quarterly financial status reports; grant scoring sheets used to determine destination of funds prior to the grant year; and other miscellaneous grant-related documents.",Retain for 8 year(s),Public,
21079,Governor. Commission on Criminal and Juvenile Justice,Juvenile justice and delinquency prevention--state challenge grant records,1995-1999.,"Chronological by award year, thereunder numerical by sub-grant number","The Federal government provides these grants as additional funding for states'programs geared toward the reduction of juvenile delinquency\, and to provide services for affected juveniles. The files contain approved grant proposals\, notices of grant awards\, correspondence between the grant recipient and the grant provider\, program and progress reports\, approved grant changes\, grant monitoring reports\, quarterly financial status reports\, and other miscellaneous grant related documents.",Retain for 8 year(s),Public,
23282,Governor. Commission on Criminal and Juvenile Justice,Time and attendance records,1987-,"Alphabetical by employee name, thereunder chronological by fiscal year",These records consist of time and attendance reports generated each pay period by the employees. Records include time sheets and various reports generated from the input of time sheet data and received by the Commission from the Division of Finance.,Retain for 3 year(s),Public,
23024,Governor. Commission on Criminal and Juvenile Justice,Publications,1991-,Chronological.,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",Permanent. Retain until administrative need ends,Public,1.00 cubic foot
25349,Governor. Commission on Criminal and Juvenile Justice,Criminal justice surveys,2001-,"Chronological, thereunder by topic.","These records support the agency's function to evaluate the effectiveness of criminal justice policies\, procedures\, and programs that are directed toward the reduction of crime (Utah Code 63M-7-204(3) (2015)). Surveys are designed and conducted by research staff in order to gather and analyze information regarding crime victimization and the justice system. Information includes survey responses and reported findings covering topics such as victim services\, drug taskforce efficiency\, jail operation improvements\, court services\, and a variety of other law enforcement and crime-related issues.",Retain for 10 year(s),Public,
28161,Governor. Commission on Criminal and Juvenile Justice,State grant program files,2007-,chronological by fiscal year of grant program award,"These records support the agency's function to provide analysis\, accountability\, and supervision for state criminal justice grant money (Utah Code 63M-7-204(8) (2015)). Records may include accepted grant proposals and applications; contracts; project reports; studies; certificates; agreements; memoranda; correspondence; and other records relating to receipt\, review\, award\, evaluation\, status and monitoring of grants; allocation of funds and project budgets.",Retain for 7 year(s) after final action,Public,
27917,Governor. Commission on Criminal and Juvenile Justice,Judicial Nominating Commission nomination files,2010-,chronological,"Applications of candidates forwarded to the governor by a Judicial Nominating Commission make up this series. Nominees are selected from among all applicants to fill a vacant position in the judiciary after thorough review and investigation by the commission. The governor appoints one of the nominees subject to senate confirmation. These nomination files include the application forms\, resumes\, and financial background checks.",Retain for 10 year(s),Public,
22245,Governor. Commission on Criminal and Juvenile Justice,Utah Substance Abuse and Anti-Violence Coordinating Council annual reports,1990-,Chronological,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",Permanent. Retain for 10 year(s),Public,
21227,Utah Office for Victims of Crime,Purchasing files,1985-,Numerical by purchase order,These are the purchase orders used by Crime Victim Reparations for requesting supplies and other purchases and planned office expenditures.,Retain for 4 year(s),Public,
20330,Utah Office for Victims of Crime,Sexual assault files,1996-,Alphanumerical by agency-assigned case number,"These files document payments made to victims of sexual assault cases for forensic examinations. The files include victims' names\, law enforcement signatures\, and copies of hospital bills. The reimbursements documented in these records are considered a more expedient method of repaying money spent for forensic examinations rather than repayments made through series 84706-Crime victim case files. The files may transfer to series 84706\, but this only happens occasionally.",Retain for 11 year(s) after case is closed,Private,
20332,Utah Office for Victims of Crime,Victims of Crime Act grant files,1991-,Alphanumerical by agency-assigned case number,"These files document the administration and allocation of Federal Victims of Crime Act grants to state\, local\, and non-profit victim assistance organizations\, also known as sub-grantees. The records include previous financial reports\, original contracts with the sub-grantees\, monitoring reports\, and the quarterly financial reports\, filed with the Office of Crime Victim Reparations by the subgrantees. These reports detail the specific uses of the Federal grant funds by the subgrantees.",Retain for 8 year(s) after completion of publication or report,Public,
22989,Utah Office for Victims of Crime,Publications,1998-,Chronological.,"Documents created by the agency\, including pamphlets\, reports\, leaflets\, file manuals\, and other published or processed documents. These records include information on administration\, legal matters\, fiscal and financial operations\, crime\, victims\, conferences\, training\, support organizations\, programs\, agency staff\, and all other activities of the Office of Crime Victims Reparations. Consists primarily of isolated publications not part of a more specific series.",Permanent. Retain until administrative need ends,Public,0.20 cubic foot
84706,Utah Office for Victims of Crime,Crime victim reparation case files,1986-,Numerical by agency-assigned case number,"These records support the agency's function to determine whether crime victims are eligible for monetary reparations (Utah Administrative Code R270-1-1(2013); Utah Code 63M-7-506(2011)). Records document the application\, investigation\, and reparations paid. The case file may include records from police departments\, courts\, and medical and mental health providers which detail the crime and verify expenses.",Retain for 99 year(s),Private,
27457,Utah Commission on Criminal and Juvenile Justice. Judicial Performance Evaluation Commission,Closed session deliberation and interview recordings,2009-,Chronological.,"These are recordings of closed sessions of Commission meetings\, which include discussion of judge performance\, interviews with ""of concern"" judges\, commissioner recusals for voting\, and the aggregate voting record for retaining judges.",Permanent. Retain for 18 year(s),Protected,
27459,Utah Commission on Criminal and Juvenile Justice. Judicial Performance Evaluation Commission,Records destruction files,2010-,Chronological.,This record series documents the destruction of the commission?s records in accordance with the approved retention schedule.,Retain for 7 year(s),Public,
2197,Department of Alcoholic Beverage Control,Annual reports,1939-2015.,Chronological.,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",,Public,
12522,Department of Alcoholic Beverage Services. Licensing and Compliance Division,Beer wholesaler license records,1988-,Alphabetical by licensee name.,"These are licensee records used to verify that licensed beer wholesaler companies are in compliance with the DABS rules concerning the sale of alcoholic beverages. These requirements are also covered by UCA 32B-13-202 (2011) which lists the application requirements\, UCA 32B-13-204 (2010) which covers qualifications for obtaining a liquor wholesaler license\, and by UCA 32B-13-301 (2011) which contains operational restrictions for a beer wholesaler. Compliance with these laws and rules allows licensee to maintain a license. Information includes the application\, brand and territorial agreement\, distributorship agreement\, advertising or sponsorship approvals\, correspondence\, compliance bond\, receipts\, floor plan of the facility\, certificate of insurance\, and copy of license. These licenses must be renewed each year. Failure to renew results in automatic forfeiture of license. Renewal fee for license is covered by UCA 32B-13-203(2) (2011).",Retain for 3 year(s) after final action,Public,
6295,Governor. Commission on Criminal and Juvenile Justice,Inmate jail reimbursement billings,2009-,Alphabetical by county,"These records document housing and medical costs for inmates housed by county correctional facilities. Information includes inmate's surname\, housing and medical costs\, dates of residency\, and signature of authorized agent allowing reimbursement. A warrant request is attached to each billing for payment by the state.",Retain for 5 year(s),Public,
21077,Governor. Commission on Criminal and Juvenile Justice,Local juvenile delinquency prevention program incentive grant records,1995-,"Chronological by award year, thereunder numerical by sub-grant number","The Federal government provides these grants to match funds given by the state to local governments for conducting juvenile delinquency prevention programs. The files contain approved grant proposals\, notices of grant awards\, correspondence between the grant recipient and the grant provider\, program and progress reports\, approved grant changes\, grant monitoring reports\, quarterly financial status reports\, and other miscellaneous grant related documents.",Retain for 8 year(s),Public,
21080,Governor. Commission on Criminal and Juvenile Justice,Juvenile justice and delinquency prevention--formula grant records,1983-,"Chronological by award year, thereunder numerical by sub-grant number","These grants are provided by the Federal government to assist state and local governments in improving their juvenile justice systems and preventing juvenile delinquency. Some specific program objectives include removing juvenile offenders from adult jail and lockup facilities\, and deinstitutionalizing status offenders and non-offenders. The files contain approved grant proposals\, notices of grant awards\, correspondence between the grant recipient and the grant provider\, program and progress reports\, approved grant changes\, grant monitoring reports\, quarterly financial status reports\, and other miscellaneous grant related documents.",Retain for 8 year(s),Public,
81108,Department of Alcoholic Beverage Services,Digital video surveillance,1982-,Chronological,"These records support the agency's function to regulate the sale of alcoholic products (Utah Code 32B-1-103 (2010)). This surveillance footage documents all activity that occurs in an agency-owned store. Incidents of greater concern to the agency are kept in series 81109. The records in this record series do not\, to the best of our knowledge\, include personal identifying information.",Retain for 3 month(s),Exempt,
81113,Department of Alcoholic Beverage Services,Daily consignment inventory balance report,1987-,Chronological.,"These records supply division staff supporting data to compare with the reported consignment inventory levels so that they can reconcile discrepancies. Includes outlet number\, consignment inventory costs in wholesale and retail figures\, date\, and current inventory balances. The records in this records series do not\, to the best of our knowledge\, include personal identifiable information.",Retain for 3 year(s),Public,
81120,Department of Alcoholic Beverage Services,Stores liquor outlet monthly operational files,1981-,Numerical by store number,"These are monthly historical files of all fiscal transactions and operations which have occurred at each store or agency outlet under the supervision of the Division of Operations. Includes sales reports\, inventory and audit count sheets; authorization delivery receipts\, stock transfers in & out\, transfer extended value forms\, outlet trial balance\, outlet operations report\, deposit slips\, and man hour reports. The records in this records series do not\, to the best of our knowledge\, include personal identifiable information.",Retain for 1 year(s),Public,
81124,Department of Alcoholic Beverage Services,Warehouse inventory management files,1983-,Chronological,"These are forms used by the stores and the warehouse to authorize the shipment of merchandise from the warehouse and manage the warehouse inventory. It is also the source document for entries to the computer. The computer then generates authorizations for transfer of merchandise. Includes inventory transactions\, inventory count sheets\, extension authorizations\, and authorization logs. The records in this records series do not\, to the best of our knowledge\, include personal identifiable information.",Retain for 3 year(s),,
81135,Department of Alcoholic Beverage Services,Company purchase order records,1981-,Alphabetical by company,"This is the agency copy of purchase orders sent to the vendor for liquor purchases. This is also used to check on the status of purchase orders by vendor. Accounting also keeps a copy. Includes company name\, shipping information\, description of product\, quantity\, and price. The records in this record series do not\, to the best of our knowledge\, include personal identifying information.",Retain for 4 year(s),Public,
81137,Department of Alcoholic Beverage Services,Freight company master files,1983-,Alphabetical by freight company,"These are freight charges for truck lines servicing Alcoholic Beverage Services. These records are used to figure the freight costs on the product price master file. Includes freight company name\, company address and phone number\, name of freight representative\, and freight charges. The records in this record series collect the following personal identifying information: First & last name\, business address\, and business phone number. This information is collected in order to determine costs and is not used for any other purpose.",Retain for 3 year(s),Public,
81150,Department of Alcoholic Beverage Services,Warehouse activity report,1982-,Numerical by store number,"This is a computer report used to monitor the distribution of stock from the warehouse. It helps to determine the status of a purchase order when the sales history is missing for a product. Includes beginning and ending inventories\, receipt and shipment of goods dates\, status of items on order\, and cost of products. The records in this records series do not\, to the best of our knowledge\, include personal identifiable information.",Retain for 1 year(s),,
81097,Department of Alcoholic Beverage Services,Wine sample receiving log,1980-,Chronological.,"Before a new wine is carried by the state stores\, it is sampled by a board of experts to determine if it is suitable. This log records the receipt of each sample sent to the state for this purpose. It is logged in and given a control number. Includes vendor name\, date received\, commodity code\, size\, quantity\, brand name\, tasting number\, and a verification signature. The records in this record series do not\, to the best of our knowledge\, include personal identifying information.",Retain for 1 year(s),Private,
13857,Department of Alcoholic Beverage Services. Accounting Division,Check log book,1988-,Chronological by check date.,"This series lists all incoming checks payable to the department. The information is used by the auditors to ensure amounts are correct and to verify payment. Information includes payee name as it appears on check\, check number\, check amount\, date received\, and check date. The records in this record series collect the following personal identifying information: First & last name. This information is collected in order to process and verify payment and is not used for any other purpose.",Retain for 4 year(s),Public,
13245,Department of Alcoholic Beverage Services. Licensing and Compliance Division,Warehouse activity report,1970-,Chronological by month,"These activity reports are used by the Department of Alcoholic Beverage Services to control the storage of alcoholic beverages purchased and stored by the department. The information is maintained by the agency for inventory purposes and shows activity on all stock codes in the warehouse. Information includes stock number\, bottle size\, brand name\, number of cases of each brand\, and total cost per brand. The records in this records series do not\, to the best of our knowledge\, include personal identifiable information.",Retain for 5 year(s),Public,
12518,Department of Alcoholic Beverage Services. Licensing and Compliance Division,Health care facility special use permit records,i 1988-2023.,Alphabetical by permittee name,"Applications\, purchase orders\, correspondence\, receipts\, and copies of license used to verify that licensed Health care facilities are in compliance with the Department of Alcoholic Beverage Services rules when purchasing different types of alcohol for a variety of medical reasons. Compliance with these laws and rules allows permittee to maintain a permit. Permits are not renewed annually\, they expire only after dissolution or when illegal use requires license to be revoked.",Retain for 3 year(s) after expiration of permit or license,Public,
30715,Department of Alcoholic Beverage Services. Licensing and Compliance Division,On-premise banquet event notices,2023-,"Chronological by date, thereunder alphabetically","These are notices received by the Department of Alcoholic Beverage Services (DABS) and provided upon request to law enforcement used to verify licensees are in compliance with Utah Code Title 32B\, Alcoholic Beverage Control Act\, and R82\, Utah Administrative Rule. Information includes the advance notices of scheduled banquets on the premises of an on-premise banquet licensee or on-premise banquet sublicensee. These requirements are covered by Utah Code 32B-6-605 and Utah Administrative Rule R82-6-602. The notice may include the name of the host\, event location\, event dates\, beginning and end times\, number of attendees expected\, designation as a private event or privately sponsored event\, and control measures implemented for events over 500 people. The records in this record series may collect the following personal identifiable information: first and last name\, work address\, phone number\, email address\, and personal identifiable information about third parties. This information is,collected in order to meet statutory requirements and is not used for any other purpose (Utah Administrative Rule R82-6-602(8)).",Retain for 14 day(s),Public,
21075,Governor. Commission on Criminal and Juvenile Justice,Local law enforcement block grant records,1996-2000.,"Chronological by award year, thereunder numerical by sub-grant number","The Federal government supplies these grants to fund local governments in a wide range of local law enforcement activities. These activities include hiring and training of law enforcement officers\, procurement of equipment and technology\, establishment or support of drug courts\, and other crime prevention efforts. The files contain approved grant proposals\, notices of grant awards\, correspondence between the grant recipient and the grant provider\, program and progress reports\, approved grant changes\, grant monitoring reports\, quarterly financial status reports\, and other miscellaneous grant related documents.",Retain for 8 year(s),Public,
21081,Governor. Commission on Criminal and Juvenile Justice,Serious habitual offender community action plan grant records,1996-2000.,"Chronological by award year, thereunder numerical by sub-grant number","These records are maintained to document and assist in the implementation of the Serious Habitual Offender Community Action Plan (SHOCAP) in the state of Utah. The files contain SHOCAP descriptive information\, enabling legislation\, grant award documents\, and policy and procedure information.",Retain for 8 year(s),Public,
23023,Governor. Commission on Criminal and Juvenile Justice,Annual reports,1985-,Chronological.,"Records which provide detailed information on incoming and/or outgoing documents\, data\, and other communications that require distribution or action.",Permanent. Retain until administrative need ends,Public,1.00 cubic foot
21083,Governor. Commission on Criminal and Juvenile Justice,Residential prisoner substance abuse treatment grant records,1996-,"Chronological by award year, thereunder numerical by sub-grant number","These grants are provided by the Federal government to assist state and local governments in funding the development and implementation of residential substance abuse treatment programs for prisoners in state and local correctional facilities. The files contain approved grant proposals\, notices of grant awards\, correspondence between the grant recipient and grant provider\, program and progress reports\, approved grant changes\, grant monitoring reports\, quarterly financial status reports\, and other miscellaneous grant related documents.",Retain for 8 year(s),Public,
25350,Governor. Commission on Criminal and Juvenile Justice,Gang reduction grant program files,1999-2011.,"Chronological by date, thereunder alphabetical by program name, thereunder numerical by grant number","Records contain grant award documents\, quarterly and final progress reports\, financial status reports and other correspondence related to grant project activities. The ""Gang reduction program grant program"" previously was known as by the name ""State crime prevention grants.""",Retain for 7 year(s) after final action,Public,
21223,Utah Office for Victims of Crime,Bank statements,1985-,Chronological.,"These are monthly statements showing the amount of money on deposit to the credit of the entity showing date\, name of bank\, total deposit\, withdrawals\, and cash balance with interest on daily bank balances.",Retain for 7 year(s),Public,
27916,Governor. Commission on Criminal and Juvenile Justice,Judicial Nominating Commission judicial applications,2010-,chronological,"Individuals interested in applying to fill a judicial vacancy submit applications to the Judicial Nominating Commission for consideration. Each application is reviewed and ranked. Applicants are then chosen to be interviewed. The top five candidates' names\, as selected by the commission\, are forwarded to the governor for review and final selection. Records include the applicant employment forms and resumes as submitted to the commission for consideration.",Retain for 2 year(s),Public,
20333,Utah Office for Victims of Crime,Board meeting tapes,1987-,Chronological,"Audio or video recordings which document what transpired at committee and board meetings\, conferences\, and administrative hearings. They are usually used to create official minutes. UCA 52-4-203 (2010)requires that ""written minutes shall be kept of all open meetings."" UCA 52-4-206 (2009) states a public body that closes a meeting ""shall make a recording of the closed portion of the meeting; and may keep detailed written minutes that disclose the content of the closed portion of the meeting."" The recording is the official record of a closed meeting\, and may not be transcribed for the purposes of retention. Open meeting recordings are public records and ""shall be available to the public for listening within three business days after the end of the meeting"" [UCA 52-4-203 (4)f].",Retain for 3 year(s) after approval of minutes,Public,
28929,Utah Office for Victims of Crime,Sexual Assault Services Formula Grant records,2005-,Alphanumerical by agency-assigned case number.,"These records document the administration and allocation of Sexual Assault Services Formula Grants to state\, local\, and non-profit victim assistance organizations\, also known as sub-grantees. These organizations provide intervention\, advocacy\, and similar types of services to adult and minor sexual assault victims and their families. The records detail the specific uses of the federal grant funds and may include previous financial reports\, original contracts with sub-grantees\, monitoring reports\, and the quarterly financial reports filed with the Office of Crime Victim Reparations by the sub-grantees.",Retain for 7 year(s) after final action,Public,
23311,Governor. Commission on Criminal and Juvenile Justice. Utah Substance Use and Mental Health Advisory Council,Annual reports,1991-,Chronological.,"This series contains reports of Substance Abuse and Anti-Violence Coordinating Council activities from the previous year with information pertaining to agency activities\, agency staff\, substance abuse\, violence\, crime\, justice system\, legislation\, and fiscal and financial operations.",Permanent. Retain for 2 year(s),Public,
22243,Governor. Commission on Criminal and Juvenile Justice. Sentencing Commission,Annual reports,1993-,Chronological,"These annual reports are generated by the Sentencing Commission to document the Commission's reports and recommendations for sentencing guidelines and amendments. The Sentencing Commission was created under UCA 63-25a-301 et. al.(1999)\, in 1993\, ""to develop and propose recommendations to the Legislature\, the governor\, and the Judicial Council about the sentencing and release of juvenile and adult offenders...""(UCA 63-25a-304[1999]) The purpose of the Commission is to respond to public comment\, relate sentencing practices and correctional resources\, increase equity in criminal sentencing\, better define responsibility for criminal sentencing\, and enhance the discretion of sentencing judges while preserving the role of the Board of Pardons and Parole and the Youth Parole Authority.(UCA 63-25a-304[1999] Information in the reports includes recommendations for ""intermediate sanctions"" or alternatives to prison sentences\,,guidelines for juvenile sentencing\, adult sentencing and release guidelines\, reaction to the previous calendar year's sentencing related legislation\, recommended legislation for the coming calendar year\, activities for the previous calendar year\, and prospective activities for the coming calendar year.",Permanent. Retain for 10 year(s),Public,0.20 cubic foot
30170,Utah Commission on Criminal and Juvenile Justice. Judicial Performance Evaluation Commission,Open meeting audio recordings,2009-,Chronological.,These audio recordings serve to document what transpired during the Commission meeting until minutes are written and approved. Recordings are also referenced for decisions that may have been made on a previous evaluation.,Retain for 8 year(s) after approval of minutes,Public,
84749,Utah Office for Victims of Crime,Annual reports,1986-,Chronological,"This series contains reports of the Office of Crime Victim Reparations' activities from the previous year with information pertaining to benefits awarded\, claims summaries\, victim claim activities and compensation awarded.",Permanent. Retain for 3 year(s),Public,0.20 cubic foot
27456,Utah Commission on Criminal and Juvenile Justice. Judicial Performance Evaluation Commission,Evaluation working documents,2009-,"Chronological by year of retention election, thereunder alphabetical by court level, thereunder alphabetical by judge name.","These records comprise the different components that go into the creation of a judge report and may include empirical survey data\, public comments\, observation reports\, and drafts of working judge reports including the ""blind"" or redacted reports the Commission uses for the majority of their deliberation processes. Records may also include narrative drafts\, redacted blind review reports\, and deliberation analysis. These records are referenced prior to an election if a judge challenges an evaluation result. They're also used for internal comparisons by year to ensure comparable information is being tracked to allow for relevant longitudinal data over time.",Retain for 18 year(s),Private,
30184,Utah Commission on Criminal and Juvenile Justice. Judicial Performance Evaluation Commission,Social media records,2009-,Chronological by post date.,"These records are social media posts published on the Commission's Twitter and Facebook accounts. The Commission uses the accounts to make general announcements--like that a new commissioner has been selected\, or a public report is available--and to promote their agency's resources for voters to use during the election.",Permanent. Retain until final action,Public,
1304,Department of Alcoholic Beverage Services,Hearings,1974-,Alphanumerical.,"Records of hearings conducted as part of the regulatory process and hearings on proposed rules and changes; they may be maintained with related information including meeting notices\, proofs of publications\, meeting minutes\, and the conclusions reached. UCA 52-4-200 (2009) requires that written minutes be kept of all open meetings. May include audio and video recordings. The records in this record series may collect the following personal identifying information: First & last name\, voice recordings\, video recordings\, and possibly others. This information is not intentionally collected and is not used for any purpose other than what may be discussed therein.",Permanent. Retain for 5 year(s),Public,7 microfilm reels
16984,Department of Alcoholic Beverage Services,Bar and restaurant purchase files,1984-,Chronological.,"These files document the liquor purchases of bars and restaurants from the state stores. Bars and restaurants place their orders with a store. The store prepares the order and the bar/restaurant makes its purchase. The store signs and receives the cashiers tape of the purchase plus an order form. In addition to the original copy\, copies of the form are distributed to the buyer and the store. There is also a back-up log sheet. It includes lists of liquor purchases\, dates the orders were received and prepared\, the date and name of the person who picked up the order. The records in this record series collect the following personal identifying information: First & last name. This information is collected in order to make a record of the individual picking up the order and is not used for any other purpose.",Retain for 1 year(s),Public,
2201,Department of Alcoholic Beverage Services,"Laws, rules and regulations",1917-,Chronological.,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006). The records in this record series do not\, to the best of our knowledge\, include personal identifying information.",Permanent. Retain until administrative need ends,Public,
22526,Department of Alcoholic Beverage Services,Winery sales reports,1985-,Chronological by month.,"These records contain information collected from wineries located in Utah that hold small winery licenses and sell their own products. The information is collected monthly. The Department of Alcoholic Beverage Services uses these records to determine the amount of taxes to be levied against the wineries. Information includes name of the winery and a breakdown of the products sold\, the amount of each product sold\, total sales\, costs\, amount of remittance\, and taxes. Information also includes invoices. The records in this record series do not\, to the best of our knowledge\, include personal identifying information.",Retain for 3 year(s),Exempt,
81099,Department of Alcoholic Beverage Services,Code and price check reports for liquor outlets,1979-,Chronological.,"This report is used by the auditor to verify that merchandise is being coded and priced correctly in liquor packaging stores and agencies. It includes store number\, date\, auditor signature\, manager's signature\, auditor's remarks\, errors found\, dollar value of errors found\, and a list of all code numbers checked. The records in this records series do not\, to the best of our knowledge\, include personal identifiable information.",Retain for 3 year(s),Public,
81101,Department of Alcoholic Beverage Services,Liquor inventory audit reports,1979-,Alphanumerical by store and date.,"This report is used to verify that the store's inventory is actually there. It is intended to deter a store employee from intentionally misrepresenting the amount of liquor on hand in order to secret some of it away. It includes date\, store number\, items checked\, numbers of cases of each item checked\, signature of store manager\, and auditor's signature. The records in this records series do not\, to the best of our knowledge\, include personal identifiable information.",Retain for 3 year(s),Public,
25901,Department of Alcoholic Beverage Services,Training aids,1986-,"Alphabetical by manual title, thereafter chronological by manual date.","This series consists of training materials used to train Department of Alcoholic Beverage Service employees working in the office\, the state liquor stores\, and the warehouse. These materials cover topics such as rewarding employees\, harassment prevention\, and age discrimination. The records in this record series do not\, to the best of our knowledge\, include personal identifying information.",Retain for 2 year(s),Public,
81100,Department of Alcoholic Beverage Services,Equipment inventory audit reports,1979-,"Alphanumerical by store, thereunder chronological.","This report is used to verify that all store's equipment is on site\, accounted for and in good working order. It includes date\, store number\, quantity of equipment\, equipment description\, serial numbers\, auditors's comments\, signature of the manager\, and auditor's signature. The records in this record series collect the following personal identifying information: First & last name. This information is collected in order to notate the auditor creating the report as well as the manager present and is not used for any other purpose",Retain for 3 year(s),Public,
81102,Department of Alcoholic Beverage Services,On-site safety inspection reports,1981-,Alphanumerical by store and date.,"This is a report completed by the auditor which identifies potential safety hazards hopefully before an accident or personnel injury occurs. Includes date\, store number\, address\, individual conducting the inspection\, description of any problems found\, and person responsible for making the correction. Areas inspected are: general premises; flammable liquid storage area; electrical equipment; smoking policies and procedures\, fire exits\, fire extinguishers\, automatic sprinklers\, sprinkler control valves\, other items noted\, inspected by\, phone number of inspector. The records in this record series collect the following personal identifying information: First & last name combined with a phone number and business address. This information is collected in order to notate the inspector\, the area inspected\, those responsible and is not used for any other purpose.",Retain for 3 year(s),Public,
81104,Department of Alcoholic Beverage Services,Orders of destruction file,1978-,Chronological.,"This file is used to verify that the order for destruction of damaged\, non-saleable\, confiscated\, or sampled merchandise was properly disposed of. Includes date of destruction\, transfer numbers involved\, signatures certifying destruction\, inventory of items being destroyed\, and description of Utah Code. The records in this record series do not\, to the best of our knowledge\, include personal identifying information.",Retain for 3 year(s),Public,
81103,Department of Alcoholic Beverage Services,Order of transfer file,1977-,Chronological.,"This file is used to verify that confiscated evidence has been transferred back to Alcoholic Beverage Services for disposal or resale. It includes transfer order\, certification that the merchandise was transferred\, contents of inventory\, date\, and signatures of individuals involved with transfer. The records in this records series do not\, to the best of our knowledge\, include personal identifiable information.",Retain for 3 year(s),Private,
81109,Department of Alcoholic Beverage Services,Incidents of interest records,1982-,Chronological,"These records support the agency's function to regulate the sale of alcoholic products (Utah Code 32B-1-103 (2010)). These video excerpts document specific incidents of interest that occur on agency store property. The records in this record series do not\, to the best of our knowledge\, include personal identifying information.",Retain for 5 year(s),Exempt,
81114,Department of Alcoholic Beverage Services,Deposit batch control documents,1985-,Chronological.,"This is the source document for all data entries of bank deposits and payments from state stores and agencies. Includes deposit batch list\, reconciliations\, error corrections\, daily deposit log\, and bank deposit slips. The records in this records series do not\, to the best of our knowledge\, include personal identifiable information.",Retain for 3 year(s),Public,
81106,Department of Alcoholic Beverage Services,Sales clerk's cash over and cash short report,1979-,Alphanumerical by store and date.,"This is an audit report created by the auditor for each cashier during the audit. It is used to determine if there are any problems with a cashier's efficiency and accuracy. Includes dates\, store number\, cashier's name\, amount of cash in register\, bill denominations\, cash register sales\, amount of petty cash\, the amount of cash over or the amount of cash short in the register\, auditor's remarks\, auditor's signature\, and manager's signature. The records in this record series collect the following personal identifying information: First & last name. This information is collected in order to document the cashier\, manager\, and auditor and is not used for any other purpose.",Retain for 3 year(s),Public,
81121,Department of Alcoholic Beverage Services,Liquor authorization control reports,1981-,"Numerical by outlet number, thereunder chronological","This is a file of computer printouts of all merchandise that was purchased by authorized outlets from Alcoholic Beverage Service's central storehouse. Four copies of the record are created: 1) a control copy\, 2) a delivery receipt signed in the store file\, 3) the outlet copy\, and 4) the carrier copy. Their records officer keeps control copy and delivery receipt until the store audit summary sheet is balanced. INCLUDES the name of the outlet requesting purchases\, list of items to be purchased\, date\, address\, and information regarding the filling of the order and date of transmittal. The records in this record series do not\, to the best of our knowledge\, include personal identifying information.",Retain for 1 year(s),Public,
81136,Department of Alcoholic Beverage Services,Completed special order forms,1984-,Alphabetical by freight company,"These are completed order forms for store customers requesting liquor items not stocked in the stores on a routine basis. Includes customer name\, store number\, location\, product desired\, and phone number. The records in this record series collect the following personal identifying information: First & last name combined with a phone number. This information is collected in order to order product not carried in a State Store\, to contact the customer regarding the status of their special order\, and is not used for any other purpose.",Retain for 1 year(s),,
81141,Department of Alcoholic Beverage Services,Monthly sales report,1980-,Chronological,"These are computer reports of the total volume of sales for each product. They are used for reference. Includes code\, number\, product description\, sales cost\, retail value\, and gross margins. Records include financial statements with profit and loss and comparative statements. The records in this records series do not\, to the best of our knowledge\, include personal identifiable information.",Retain for 5 year(s),,
81147,Department of Alcoholic Beverage Services,Stock location reports,1984-,Numerical by store number,"This is a computer report used to determine how much stock each store has on hand. It is used to expedite the transfer of stock from one location to another. Includes store number\, location\, code number\, and inventory on hand. The records in this records series do not\, to the best of our knowledge\, include personal identifiable information.",Retain for 1 year(s),,
81149,Department of Alcoholic Beverage Services,Vendor product listing and delisting packets,1982-,Alphabetical by vendor,"Twice a year\, promotional information is sent to the agency from vendors concerning their products. This information is used in part by Alcoholic Beverage Service to decide whether to buy the vendor's product anew or discontinue the sale of the product. Includes quote sheets\, fact sheets\, pictures of the product\, statistics on the marketability of the product\, validating data from the state's own sales history of the product\, and vendor requests for listings. The records in this record series do not\, to the best of our knowledge\, include personal identifying information.",Retain for 1 year(s),,
81092,Department of Alcoholic Beverage Services,Policies and procedures,1978-,Alphabetical by subject.,"This is a record of the policies and procedures that govern the operation and the administration of various programs in the Department. Includes internal working policies including personnel policies\, store and agency policy/procedures\, and all divisional policies and procedures. The records in this records series do not\, to the best of our knowledge\, include personal identifiable information.",Permanent. Retain until superseded,Public,
13257,Department of Alcoholic Beverage Services. Licensing and Compliance Division,Sales summary journal,1970-,Chronological by month,"These reports document the total amounts of alcohol sold by each liquor store in the state of Utah. The report also contains information on profits collected and the distribution of taxes from the sale of alcoholic beverages. The school lunch program is one such program which benefits through the taxation of alcohol sales. The information is broken down by store and includes cost of goods sold\, ending inventory\, retail sales amounts\, taxable sales\, school lunch tax amounts\, and total sales tax collected. The records in this records series do not\, to the best of our knowledge\, include personal identifiable information.",Retain for 4 year(s),Public,
12521,Department of Alcoholic Beverage Services. Licensing and Compliance Division,Liquor warehouse license records,1988-,Alphabetical by licensee name.,"Applications\, local consents correspondence\, compliance bonds\, insurance documents\, floor plans\, receipts\, and copies of licenses used to verify that licensed liquor warehouse facilities are in compliance with the Department of Alcoholic Beverage Services rules concerning the storage of alcoholic beverages. Compliance with laws and rules allows licensee to maintain a license and it must be renewed each year. Failure to renew results in automatic forfeiture of a license.",Retain for 3 year(s) after final action,Public,
2188,Governor. Commission on Criminal and Juvenile Justice,In state extradition records,1953-,Chronological.,"These records document the extradition of individuals\, who have been charged with a crime in Utah\, from other states in order to try the offenders. The initial requests are usually made by offices of the county attorney to the Governor\, who then makes the extradition request to the governor of the other state. The records contain correspondence and supporting documents. Information includes the governor's name\, the city or county making the requisition\, the name of the alleged criminal\, and the offense and supporting statutory authorities. The extradition request is supported by the following: the court complaint (defendant\, date\, signatures); the warrant of arrest (date\, judge's signature); and affidavit (signature); and warrant certifications (county clerk signature\, date\, seal and Lieutenant Governor's signature). The responsibility for extraditions was transferred from the Lieutenant Governor's office to the Commission on,Commission on Criminal and Juvenile Justice.",Permanent. Retain for 2 year(s),Public,
81142,Department of Alcoholic Beverage Services,Product listing and delisting reports,1980-,Chronological,"These are internally generated reports of the sales history of Alcoholic Beverage Service products by category. These reports are used as comparison data on how each product is doing competitively with other products in its category. Includes company name\, product name\, product code\, product category\, and dollar history of sales. The records in this record series do not\, to the best of our knowledge\, include personal identifying information.",Retain for 3 year(s),,
81107,Department of Alcoholic Beverage Services,Store and agency operational audit reports,1976-,Alphanumerical by store and date.,"These are summaries of store operations written by the auditors which contain a review of problems and recommended solutions. They include name of person writing report\, date of report\, narrative of problems\, and recommended solutions. The records in this record series do not\, to the best of our knowledge\, include personal identifying information.",Retain for 5 year(s),Public,
81112,Department of Alcoholic Beverage Services,Cashier reports,1981-,Chronological.,"These reports consist of register receipts rung up in the till of each cashier working at Alcoholic Beverage Services stores. They document every transaction made by a cashier. This is a condensed form of journal tapes for manager. If there is a problem with a cashier\, this report becomes evidence in possible mismanagement of state funds. The cashier reports then become a part of the investigative file. INCLUDES daily voids\, starting totals\, ending totals\, gross sells for machine\, net sells for machine\, and over and short for cashier. The records in this records series do not\, to the best of our knowledge\, include personal identifiable information.",Retain for 3 year(s),Public,
81115,Department of Alcoholic Beverage Services,Deposit calendar log,1981-,Chronological.,"These are working papers used to verify the receipt of payments or deposits at the bank. Includes deposit or payment amount and store agency number. The records in this records series do not\, to the best of our knowledge\, include personal identifiable information.",Retain for 3 year(s),Public,
23674,Department of Alcoholic Beverage Services. Accounting Division,Debit memoranda,1981-,Numerical by debit memo number,"These records are used by Alcoholic Beverage Service to debit liquor accounts for unsellable liquor that is destroyed. The debit memoranda is mailed out as an invoice for payment. Information includes debit memo number\, day and month\, name and address of company\, Alcoholic Beverage Service's vendor number\, code number\, description of product\, size\, quantity\, cost\, and extended total cost. The records in this record series collect the following personal identifying information: First & last name combined with a business address. This information is collected in order to debit accounts and disburse memorandums and is not used for any other purpose.",Retain for 4 year(s),Public,
12517,Department of Alcoholic Beverage Services. Licensing and Compliance Division,Sacramental special use permit records,1980-2023.,Alphabetical by licensee name,"Applications\, correspondence\, payment receipts\, and copies of licenses used to verify that sacramental wine permittees are in compliance with the Department of Alcoholic Beverage Services rules and with the State of Utah liquor laws for purchasing alcohol for religious purposes. Permits are not renewed annually\, they expire only after dissoulution of a church or when illegal use requires license to be revoked.",Retain for 3 year(s) after final action,Public,
30615,Department of Alcoholic Beverage Services. Licensing and Compliance Division,Alcohol licenses,2023-,"By license type, then by date","These are records used to verify that applicants for alcohol licenses or permits and licensees or permittees are in compliance with Utah Code Title 32B\, Alcoholic Beverage Control Act\, and the Department of Alcoholic Beverage Services (DABS) administrative rules. Information includes the application\, brand and territorial agreement\, distributorship agreement\, advertising or sponsorship approvals\, correspondence\, compliance bond\, receipts\, facility floor plan\, certificate of insurance and copy of any issued license or permit. Failure to renew a license results in automatic forfeiture of license. Permits are not renewed annually and expire at varying times depending on the type of permit. These licensee records include: Airport Lounge\, Arena\, Bar Establishment\, Beer Wholesaler\, Hospitality Amenity\, Hotel\, Liquor Transport\, Manufacturing - Beer\, manufacturing - Distillery\, Manufacturing - Wine\, Minors Permitted Club\, Off-Premise Beer\, On-Premise Banquet\, On-Premise Beer Retailer (Beer,Recreational)\, On-Premise Beer Retailer (Tavern -5% or less ABV)\, Reception Center\, Resort\, Restaurant- Limited Service\, Single Event Permit\, Special Use - Educational\, Special Use - Healthcare Facility\, Special Use - Industrial & Manufacturing\, Special Use - Public Service\, Special Use - Religious Wine\, Special Use - Scientific\, Temporary Beer Event Permit. The records in this record series may collect the following personal identifying information: first & last name\, home & work address\, phone number\, birthdate\, email address\, and personal identifying info about 3rd parties.",Retain for 3 year(s) after expiration of permit or license,Public,
21074,Governor. Commission on Criminal and Juvenile Justice,State statistical analysis center justice statistics program grant records,1996-,Numerical by sub-grant number,"These grants are provided by the Federal government for financial and technical assistance to state government in order to encourage the development of state capabilities for collecting\, analyzing\, and disseminating criminal justice statistical information. This includes data on drug related crime and drug dependent offenders. The files contain approved grant proposals\, notices of grant awards\, correspondence between the grant recipient and the grant provider\, program and progress reports\, approved grant changes\, grant monitoring reports\, quarterly financial status reports\, and other miscellaneous grant related documents.",Retain for 8 year(s),Public,
12553,Department of Alcoholic Beverage Services. Licensing and Compliance Division,Scientific and educational special use permit records,1988-,Alphabetical by licensee name.,"Applications\, lists of suppliers\, correspondence\, receipts\, and copies of licenses used to verify that scientific and educational institutions are in compliance with the Department of Alcoholic Beverage Services rules concerning the sale of alcoholic beverages for experimental purposes. These permits are not renewed annually\, and do not require additional fees. They only expire after dissolution or when illegal use requires license to be revoked.",Retain for 3 year(s) after final action,Public,
21073,Governor. Commission on Criminal and Juvenile Justice,Miscellaneous federal grant program,1997-,"Chronological by award year, thereunder alphabetical by program name, thereunder numerical by sub-grant number","This grant is provided by the Federal government to assist states in establishing\, developing\, updating\, or upgrading certain databases\, and records that are compatible with those of the Federal Bureau of Investigation (FBI). The files contain approved grant proposals\, notices of grant awards\, correspondence between the grant recipient and grant provider\, program and progress reports\, approved grant changes\, grant monitoring reports\, quarterly financial status reports\, and other miscellaneous grant related documents. The Federal government provides to states various grants and awards of limited duration or purpose - NIBRS: National Incident Based Reporting System\, State ID: Upgrade certain data bases and records to be compatible with those of the Federal Bureau of Investigation (FBI)\, BPV: Bullet Proof Vest Program\, NFSIA: National Forensic Science Improvement Act Grants\, VOI/TIS: Violent Offender Incarceration Truth in Sentencing Program\, JAIBG: Juvenile Accountability Incentive Block,Grant\, JITII: Justice Information Technology Integration Implementation\, NGA: National Governors Association Grants. Other miscellaneous grants may be added to this series depending on what limited duration programs or grants are awarded by the Federal Government in the future.",Retain for 7 year(s) after final action,Public,
21263,Governor. Commission on Criminal and Juvenile Justice,General grant management files,1983-,Alphanumerical,"These records support the agency's function to provide analysis\, accountability\, and supervision for state and federal criminal justice grant money (Utah Code 63M-7-204(8) (2015)). These records contain the summary financial files of federal grants awarded to the state of Utah\, as well as state supported grants. The files contain notices of grant awards\, quarterly financial status reports to the Federal Government with supporting documentation\, notices of changes in the grant awards\, and other documentation pertinent to the various federal and state grants.",Retain for 8 year(s),Public,
21078,Governor. Commission on Criminal and Juvenile Justice,State gang grant records,1993-2011.,"Chronological by award year, thereunder numerical by sub-grant number","These records are collected and used to efficiently and effectively manage the grant projects funded through the state gang grant program. The files contain grant award documents\, quarterly and annual progress reports\, financial status reports\, and other correspondence related to grant project activities.",Retain for 8 year(s),Public,
22557,Governor. Commission on Criminal and Juvenile Justice,Waived extradition expense payment records,1995-,Chronological by payment date,"This series documents the payment of expenses incurred in returning extradited criminals back to Utah. Information includes FI-NET payment vouchers\, invoices\, and extradition worksheets. The records may also include letters from the Governor requesting extradition and affidavits requesting extradition restitution.",Retain for 7 year(s),Public,
22249,Governor. Commission on Criminal and Juvenile Justice,Governor's guide to gang violence prevention and intervention,1999-,Chronological,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",Permanent. Retain for 10 year(s),Public,
22246,Governor. Commission on Criminal and Juvenile Justice,Juvenile Justice Board annual reports,1990-,Chronological,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",Permanent. Retain for 10 year(s),Public,
22247,Governor. Commission on Criminal and Juvenile Justice,Juvenile Justice Board newsletter,1999-,Chronological,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",Permanent. Retain for 10 year(s),Public,
21231,Utah Office for Victims of Crime,Incoming check logs,1985-,Chronological by receipt date,"Records which provide detailed information on incoming and/or outgoing documents\, data\, and other communications that require distribution or action.",Retain for 1 year(s),Public,
85236,Governor. Commission on Criminal and Juvenile Justice,Out of state extradition records,1953-,Chronological.,"These records document requests for extradition of individuals\, who are in Utah\, but have been charged with a crime in another state\, to the requesting state in order to try the offenders. The initial requests to Utah are made by state governors to the Governor\, who then issues a warrant for the individuals' arrest. The records contain correspondence and supporting documents. Information includes the governor's name\, the city or county making the requisition\, the name of the alleged criminal\, and the offense and supporting statutory authorities. The extradition request is supported by the following: the court complaint (defendant\, date\, signatures); the warrant of arrest (date\, judge's signature); and affidavit (signature); and warrant certifications (county clerk signature\, date\, seal and Lieutenant Governor's signature). The responsibility for extraditions was transferred from the Lieutenant Governor's office to the,Commission on Criminal and Juvenile Justice in 1997.",Permanent. Retain for 2 year(s),Public,
21224,Utah Office for Victims of Crime,In office correspondence,1985-,Chronological by date,"Records that are general in nature and do not relate directly to primary program responsibilities of an office or agency. Includes letters of appreciation\, congratulations\, charity fund\, parking assignments\, etc. These records may originate on paper\, electronic mail\, or other media.",Retain for 1 year(s),Public,
20331,Utah Office for Victims of Crime,Violence Against Women Act grant files,1991-,Alphanumerical by agency-assigned number,"These files document the administration and allocation of Federal Violence Against Women Act grants to state\, local\, and non-profit victim assistance organizations\, also known as sub-grantees\, which assist female victims of violent crimes. The records include previous financial reports\, original contracts with sub-grantees\, monitoring reports\, and the quarterly financial reports filed with the Office of Crime Victim Reparations by the subgrantees. These reports detail the specific uses of the Federal grant funds by the subgrantees.",Retain for 8 year(s) after completion of publication or report,Public,
20335,Utah Office for Victims of Crime,Appeal hearing tapes,1987-,Chronological,"These records contain audio tape recordings of appeals on denial of claims to Crime Victim Reparations. A claimant has 30 days in which to appeal a denied claim or decision. If the appeal to Crime Victim Reparations is denied\, the claimant has 30 more days to file an appeal with District Court. The recordings are made to keep a transcript of the testimony given at the appeals. Transcript summaries of the recordings may be kept\, but are not required nor consistently transcribed. The tapes are retained because District Courts have required the actual audio tape of the proceedings as evidence in appeals before the courts. Records of the appeals are placed in series 84706-Crime victim case files.",Retain for 10 year(s),Private,
22988,Utah Office for Victims of Crime,Crime victim newsline,1991-,Chronological.,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",Permanent. Retain until administrative need ends,Public,0.20 cubic foot
27713,Department of Alcoholic Beverage Services,Compliance audit visit notes,2005-,Chronological.,"These notes are used by the administration to ensure that the licensee is in compliance with the laws and rules of the Alcoholic Beverage Services liquor control act\, Title 32B (Previously 32A) of the Utah Code and rules of the commission\, Title R81. Notes include the licensee's name and licensee number\, date of audit\, person(s) contacted\, person(s) met with\, compliance issues discussed\, any discrepancies or problems\, and any corrections needed. The records in this record series collect the following personal identifying information: First & last name combined with a phone number. This information is collected in order to document the individual with whom the audit was conducted and/or licensee owner and is not used for any other purpose. Other PII may be incidentally collected between licensee and DABS admin staff during any communications regarding the audit. This information is also not used for any other purpose.",Retain for 3 year(s),Protected,
81110,Department of Alcoholic Beverage Services,Agencies consigned inventory files,1979-,Numerical by agency number.,"This is data of transfers of merchandise consigned to agencies. It is used to make judgments regarding the performance of payments to Alcoholic Beverage Services for consigned merchandise and to figure the consigned inventory balances. Includes warrant requests\, authorizations\, audit reports\, audit extensions\, transfers\, transfer extensions\, and overrides. The records in this record series do not\, to the best of our knowledge\, include personal identifying information.",Retain for 1 year(s) after resolution of issue,Public,
81118,Department of Alcoholic Beverage Services,Package liquor agency management case files,1960-,Numerical by agency number.,"Some liquor outlets in Utah are not state-owned. Rather\, they are under contract with the State to act as a retail outlet. When the State is considering a potential outlet\, it must gather information about them for investigation and approval. Secondly\, agreements must be reached on operations\, consignments\, and other relevant business. These files must be maintained by the Division of Operations for reference and proof when questions arise over the original agreement or background of the outlet contractor. Includes contracts\, letters of consent\, letters of recommendation\, complaints\, building plans\, correspondence\, police reports\, shoplifter reports\, shoplifter statements\, agency change forms\, and action forms. The records in this record series collect the following personal identifying information: First & last name\, phone number\, email address\, mailing address\, and possibly others. This information is collected in order to maintain the case files and is not used for any other,purpose.",Retain for 6 year(s) after resolution of issue,Public,
81122,Department of Alcoholic Beverage Services,State store management case files (contract files),1935-,Numerical by store number,"These are management files for all state-owned liquor outlets. They are used for reference on all management concerns of the building and other activities not concerned with the sale of liquor. Includes building lease contracts\, letters of consent\, letters of service proposals\, complaints\, building plans\, correspondence\, police reports\, shoplifter reports\, and shoplifter statements. The records in this record series collect the following personal identifying information: First & last name\, phone number\, address\, and possibly others. This information is collected in order to maintain the case file and is not used for any other purpose.",Retain for 6 year(s) after resolution of issue,Public,
81119,Department of Alcoholic Beverage Services,Package liquor authorization recapitulation reports,1981-,Chronological,"These records are summaries of liquor transfer authorizations for all outlets. Includes date\, store number\, number of cases\, dollar value for each authorization\, date shipped\, date received\, and date recorded. The records in this records series do not\, to the best of our knowledge\, include personal identifiable information.",Retain for 1 year(s),,
81123,Department of Alcoholic Beverage Services,Summary reports of operational history,1984-,Alphanumerical by store and date,"These reports show monthly compilations of business activities for each store. Includes date\, sales total\, volume sold\, cash over/short summary\, number of employee hours worked. The records in this records series do not\, to the best of our knowledge\, include personal identifiable information.",Retain for 1 year(s),,
81138,Department of Alcoholic Beverage Services,Liquor quotations file,1980-,Alphabetical by vendor,"These are letters of quotation received from vendors providing the agency with their source of pricing for liquor products. Includes product type and description\, shipping point\, Freight-on-Board (FOB) point\, sales authority\, and local representative's name. The records in this record series do not\, to the best of our knowledge\, include personal identifying information.",Retain for 2 year(s),,
81134,Department of Alcoholic Beverage Services,Administrative vendor correspondence files,1976-,Alphabetical by vendor,"These are letters to and from vendors regarding purchases of liquor. Includes vendors' address\, vendors' name\, date\, Alcoholic Beverage Services staff name\, subject\, and subject matter. The records in this record series collect the following personal identifying information: First & last name as well as personal and/or business address\, phone number\, and email address. This information is collected during communications to be used for the purposes contained therein and is not used for any other purpose.",Retain for 3 year(s),Private,
14109,Department of Alcoholic Beverage Control,Annual reports and publications,1936-2015.,Chronological.,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",,Public,3 microfilm reels
81146,Department of Alcoholic Beverage Services,Monthly price publication history,1935-,Chronological.,"These are the publications sent to each outlet and store and are a complete listing of all products. Included are liquor prices remaining the same\, delisting\, special price allowances (SPA)\, and price changes. An SPA allows the given price on an item to be lowered for usually one month before the price returns to normal. The stores then use this to reprice the stock. Information includes date of publication\, product description\, price change\, and products delisted. May also include correspondence and memorandums addressing price corrections\, price changes\, and other issues. The records in this record series are not intended to collect personal identifying information\, but may inadvertently do so during the course of correspondence. This may include: First & last name\, email address\, and phone number. This information is not shared or used beyond the correspondence containing it.",Retain for 3 year(s),Public,12 microfilm reels
23111,Department of Alcoholic Beverage Services,Payment voucher documents,ca. 1980-,Alphabetical.,"These records document payments made by Alcoholic Beverage Service to various vendors. The payments are made through the FI-NET system. Information includes payment amount\, payment date\, items or services purchased\, and vendor name. The records in this records series do not\, to the best of our knowledge\, include personal identifiable information.",Retain for 7 year(s),Public,
81117,Department of Alcoholic Beverage Services,Outgoing administrative correspondence,1981-,Chronological.,"These are individual and form letters sent to each outlet under the division's supervision. Includes form letters and specific letters to individuals at a particular outlet. The records in this record series may contain the following personal identifying information: First & last name\, email address\, phone number\, business contact information\, and possibly others. This information is not intentionally collected\, is not used for any purpose other than what may be discussed therein\, and is not shared outside of any originally stated purpose.",Retain for 2 year(s),Public,
23281,Governor. Commission on Criminal and Juvenile Justice,Accounting records,1987-,"Numerical by document number, thereunder chronological by fiscal year quarter","These are the general accounting files for the Commission on Criminal and Juvenile Justice. The records pertain to the general\, daily operations of the Commission. Information includes payment vouchers/warrant requests\, employee travel reimbursements\, telephone bills\, deposit records\, bank statements\, monthly FI-NET financial statements with reconciliations\, inventory records\, and other general accounting information. Forfeiture fund accounting records for the Crime Reduction Assistance Program are included beginning in 2004.",Retain for 10 year(s),Public,
29833,North Fork Special Service District (Utah),Financial reports,1982-,Chronological by report date.,These records contain the published financial audits and long-term budget reports associated with North Fork Special Service District.,Retain permanently,Public,0.35 cubic foot
83010,Department of Public Safety. Aero Bureau,Flight reports,1980-,Chronological,"Forms maintained by pilots on utilization of aircraft for traffic control and regulation. Information includes day\, date\, location\, and direction of vehicle involved with traffic violation; unit relayed to\, weather conditions\, pilot\, observer\, time and distance conversion table\, seconds per mile and miles per hour\, color and type of vehicle\, time\, arrest\, if warned\, and any other remarks concerning the violating vehicle.",Retain for 3 year(s),Public,
10704,Department of Public Safety. Peace Officers Standards & Training (POST),Invoice files,1987-,Alphabetical,"These records consist of copies of accounts receivables prepared to collect amounts owed by vendors\, organizations\, and citizens in the conduct of business.",Retain for 4 year(s),Public,
84308,Department of Public Safety. Driver License Division,Printout newsletters,1971-1975.,Chronological,"The Printout Newsletter is the Driver License Division's bulletin to provide information about division events and activities to its employees. It contains articles on personnel policy changes\, award announcements and information on conferences and meetings.",,Public,
81708,Department of Public Safety. Fire Marshal,Fire extinguisher licensing and certification files,1971-,Alphabetical by name of council,"These records document councils established by the department for the purpose of advising\, consulting\, and collaborating with other state agencies.",Retain for 4 year(s),Public,
23272,Department of Public Safety. Peace Officers Standards & Training (POST),Annual reports,1969-1975.,Chronological,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",,Public,0.20 cubic foot
10701,Department of Public Safety. Peace Officers Standards & Training (POST),Basic curriculum files,1991-,Chronological by training date,"This series documents the basic curriculum program which all new officers are required to attend. Candidates are required to pass written and practical tests in order to be certified as a peace officer. Information may include curriculum outline\, handouts\, copies of the written tests\, description of practical tests\, class rosters\, etc. The curriculum is annually updated and approved by a council appointed by the governor. The series is used to document the type of basic training an officer received.",Retain for 50 year(s),Public,
2275,Department of Public Safety,Crash summary reports,1955-,Chronological,"This series contains reports created by the Department of Public Safety produced each year to identify and describe the trends and effects of traffic crashes in the state. The reports contain information pertaining to injuries\, fatalities\, crashes\, alcohol\, drugs\, motorcycles\, pedestrians\, and bicycles.",Permanent. Retain until administrative need ends,Public,
2266,Department of Public Safety,Annual reports,1950-,Chronological.,"This series contains reports of Department of Public Safety activities from the previous year with information pertaining to agency activities\, agency staff\, public safety\, drivers licenses\, emergency management\, law enforcement\, criminal identification\, crime\, fire\, peace officers\, and fiscal and financial operations.",Permanent. Retain until administrative need ends,Public,1 microfilm reel
26734,Department of Public Safety. Administrative Services Division,Internal investigation case files,2007-,Numerical by case numbers,"These records contain unique information in rough notes or drafts assembled or created and used to prepare or analyze other documents. The information adds proper understanding to the formulation and execution of policies\, decisions\, actions\, or responsibilities.",Retain for 1 year(s) after case is closed,Protected,
83912,Department of Public Safety. Council on Criminal Justice Administration,Standards and goals manuals,1975.,None,"This series contains standards and goals manuals provided by the Law Enforcement Planning Agency (later known as the Council on Criminal Justice Administration) to assist local law enforcement agencies in their responsibilities. The manuals contain information pertaining to police operations\, support services\, personnel\, judicial systems\, community crime prevention\, correctional institutions\, training\, legislation\, and community resources.",,Public,0.35 cubic foot
13899,Office of Emergency Management.,Reports,1974-1979.,Chronological,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",,Public,1 microfilm reel
16938,Department of Public Safety. Division of Emergency Management,Monthly activity reports,1980-,Chronological.,"These are copies of reports of CEM staff activities which chart the progress and success of various projects and exercises\, and indicate the initiation of new projects. The originals are submitted to the Commissioner of Public Safety with a report from the director of CEM. These reports include names of staff members; time spent at various activities such as writing disaster plans; conducting exercises\, training courses\, and shelter surveys; determining status of current projects; and indicating factors relating to the initiation of new projects.",Retain for 36 year(s),Public,
16943,Department of Public Safety. Division of Emergency Management,Designation of emergency interim successors,1984-,Chronological.,These records support the agency's function to document the line of succession for the top-level positions to be used in case of emergency(Utah Code 53-2A 804(1)(c) & 807(1)(c)(2013)). These records document the lines of succession for personnel authorized to exercise the powers of their respective offices. Information includes the names and contact information.,Retain for 1 year(s),Public,
29119,Department of Public Safety. Utah Highway Patrol,Public patrol officer incident reports,1995-,Alphabetical.,"These records support the agency's mission to exceed all standards set forth by its profession by establishing and enforcing a high level of professional conduct for employees. Records document officer incidents that occur while an officer is engaged in public patrol\, and are reviewed by the supervisor and manager to determine if a policy violation occurred. Records include the officer's description of the initial actions taken\, such as\, reported the crash\, pursued a fleeing vehicle\, seized a stolen vehicle\, etc. Records may also include dash cam recordings\, copies of citations issued\, arrest records\, or witness statements\, as well as any policy violations or internal disciplinary actions. Disciplinary action carried out by the Department of Human Resources are not part of this series.",Retain for 10 year(s),Private,
28696,Department of Public Safety. Division of Emergency Management,Disaster plan records,2005-,Alphabetical by file folder,"These records support the agency's function to prepare\, implement and maintain programs and plans for prevention and minimization of damage cause by natural disasters (Utah Code 53-2a-104(c)(2013). These records document the agency's preparations to address various types of disasters. Information includes COOP; EOP; State Homeland Security Strategic Plan; Communication Plan; Recovery Plan; Mitigation Plan; Division Strategic Plan; Emergency Action Guide; and other plans as needed.",Permanent. Retain for 10 year(s),Public,
28699,Department of Public Safety. Division of Emergency Management,Employee Training,2014-,Alphabetical by name.,"Correspondence\, memorandum\, reports\, and other records relating to the availability and employee participation in training programs sponsored by governmental agencies or non-governmental institutions. This information may also be entered into the Department of Human Resource Management automated system. This record includes federal forms\, personnel required training\, evaluations\, synopsis\, correspondence\, and training reports.",,Public,
28702,Department of Public Safety. Division of Emergency Management,Multimedia,2013-,Chronological,"This series provides a record of photographs taken at or by the Division of Emergency Management to include training events\, staff meetings\, exercises and others. It may also contain videos documenting or supporting those events. It may also contain original artwork and logos supporting publications and programs of the Division.",Permanent. Retain for 1 year(s),Public,
83936,Dept. of Public Safety. State Division of Comprehensive Emergency Management,High and Dry newsletter,i 1982-1983.,Chronological.,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",,Public,1.00 cubic foot
18153,Department of Public Safety. Bureau of Criminal Identification,Utah criminal history records,ca. 1975-,"Alphabetical by surname, and numerical by State Identification (SID) number, social security number, or offense tracking number","These records support the agency's function to maintain pertinent information relating to persons who have been arrested or convicted of a crime (Utah Code 53-10-202(1)(c)(2015). Records contain a comprehensive history and all identifying information regarding individuals arrested and/or convicted for crimes in Utah including all records regarding personal identification\, criminal charges\, court documentation\, and any relevant agency reports.",Retain for 75 year(s) after final action,Exempt,
2269,Department of Public Safety. Bureau of Criminal Identification,Annual reports,1928-1950.,Chronological.,"This series contains reports of Bureau of Criminal Identification activities from the two previous years with information pertaining to agency activities\, agency staff\, crime\, fingerprinting\, law enforcement\, legislation\, and fiscal and financial operations.",,Public,0.20 cubic foot
84340,Department of Public Safety. Bureau of Criminal Identification,Concealed firearms permit files,1985-,Alphanumerical by name and permit number,"These records document the eligibility of individuals to carry a concealed firearm and the issuance of permits to applicants. Information includes the application\, fingerprint card\, photograph\, renewal application\, and evidence of firearms familiarity. This permit must be renewed every five years. Statutory authority for issuing permits may be found in UCA 53-5-704 (1996).",Retain for 7 year(s),Exempt,
4546,Department of Public Safety. Fire Marshal,Sunshine mining disaster investigation records,1966.,Alphanumerical.,These records were created when the governor of Idaho asked the governor of Utah to provide assistance from the Utah Fire Marshal's office in investigating the disastrous fire of Idaho's Sunshine Mine. These are the records relating to that investigation.,,Public,
10842,Department of Public Safety. Fire Marshal,Liquefied petroleum gas certification roster,1988-,Alphabetical by surname,"This roster is maintained in order to have a list of certified liquefied petroleum (LP) gas personnel available for reference. Information includes name\, personal identification number\, employer's identification number\, type of certification\, and last examination date.",Retain for 10 year(s),Public,
20387,Department of Public Safety. Fire Marshal,Training records,1979-,Chronological.,"These training records include teaching aids\, transparencies\, pamphlets\, etc.",Retain permanently,Public,
24857,Department of Public Safety. Fire Marshal,Liquefied petroleum gas customer address files,2003-,Alphabetical by county,"Utah Administrative Code (UAC)\, R710-6-8.3\, directs that all liquefied (LP) gas containers over 5\,000 water gallons in size shall be inspected bianually at a minimum. Since a significant number of LP gas containers are privately owned\, information as to their ownership and location is submitted to the Fire Marshal's office by LP gas distributers. Information includes names and contact information for container owners\, location of containers\, size of containers\, dates of inspections\, name of inspector and findings.",Retain for 4 year(s) after case is closed,Protected,
81717,Department of Public Safety. Fire Marshal,Disciplinary and grievance records,1980-,none,"Records originating on the review of grievance and appeals raised by agency employees\, except EEO complaints. These case files include statements of witnesses\, reports of interviews\, and hearings\, examiner's findings and recommendations\, exhibits\, and records relating to a reconsideration request.",Retain for 3 year(s) after case is closed,Private,
81722,Department of Public Safety. Fire Marshal,Letters of commendation,1980-,none,"Letters of employee commendation and appreciation\, recognizing length of service\, retirement\, or performance.",Retain for 65 year(s) or until separation,Public,
81709,Department of Public Safety. Fire Marshal,Utah fire incident reports,1978-,Numerical by incident number,"These reports are completed by all fire departments for each fire and submitted to the State Fire Marshal. Sometimes paper reports are submitted and sometimes the reports are on computer disk. The information is entered (or uploaded) onto the Fire Marshal's data base (called the Utah Fire Incident Reporting System\, or UFIRS)\, and then a computer disk with all of the state's information is sent to the Federal Emergency Management Agency (FEMA) where it is retained permanently. The UFIRS data is used to generate reports for the local fire departments and justify annual budgets. Statistical reports which summarize this information are also generated and used permanently by the State Fire Marshal for reference purposes. Information includes name of building owner\, amount of loss\, cause\, equipment involved\, and,number of fire fighters involved. Information will vary depending on whether or not injuries are involved. If a citizen or fire fighter is injured or killed\, then the UFIRS report includes detail about the fire fighter's equipment and the citizen's familiarity with the structure\, plus information about the type of injury.",Retain for 10 year(s),Public,
81714,Department of Public Safety. Fire Marshal,Employment applications,1980-,none,"Applications of those qualified persons who are listed on the register\, but who are not hired.",Retain for 2 year(s),Private,
26293,Department of Public Safety. Highway Safety Office,Annual crash summaries,1973-,Chronological by year.,"This series consists of annual crash summaries to identify trends and effects of traffic crashes in Utah. Reports since 1996 have been produced or researched by Utah CODES (Crash Outcome Data Evaluation System) at the Intermountain Injury Control Research Center\, University of Utah School of Medicine.,Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",Permanent. Retain until administrative need ends,Public,
12311,Highway Safety Division,Publications,1968-1980.,Chronological by date.,"This series contains documents created by the agency\, including pamphlets\, reports\, leaflets\, file manuals\, and other published or processed documents. These records include information on administration\, legal matters\, fiscal and financial operations\, highways\, safety\, and all other activities of the Highway Safety Division. This series consists primarily of isolated publications not part of a more specific series.",,Public,
16976,Department of Public Safety. State Bureau of Investigations,Investigation case files,1969-,Alphanumerical by case number.,"These records document any efforts the bureau exerts while investigating violations of state laws in three areas: liquor\, narcotics\, and special investigations. Liquor investigation files document staged purchases of liquor from vendors by agents and covert underage buyers (CUBS)\, illegal importation of liquor\, and DUI violations. Narcotics investigation files document illegal importation of narcotics\, intelligence on vehicles used to transport narcotics\, and profiles of vehicles considered to be used by drug smugglers. Special investigation files document financial crimes\, fraud\, warrants\, financial exploitation\, elderly exploitation\, forgery\, theft\, failure to comply\, and driver license investigations. All files may include case reports\, evidence sheets\, criminal history information\, tape transcriptions of buys\, interviews of suspects\, court actions\, printout of information from Bureau of Criminal Identification\, and court orders.",Retain for 10 year(s) after case is closed,Protected,
84409,Department of Public Safety. State Bureau of Investigations,Government Records Access and Management Act request files,1987-,Chronological,"These files document the agency's responsibility to respond to Government Records Access and Management Act (GRAMA) requests (Utah Code 63G-2-204(2011)). Records include requests\, denials\, appeals\, and related documentation.",Retain until final action,Public,
2291,Department of Public Safety. Council on Criminal Justice Administration,Planning reports,1963-1978.,Chronological.,"This series contains planning reports by the Council on Criminal Justice Adminstration (formerly known as the Law Enforcement Planning Agency) which explain criminal justice policies\, procedures\, and projected programs changes. The reports contain information pertaining to outlines of administration policies\, prosecution and defense procedures\, available resources\, cooperating plans and systems\, goals and objectives\, solutions to problems\, financial needs and budget requests.",,Public,2 microfilm reels
16896,Department of Public Safety. Office of Professional Standards,Category one investigation case files,1936-,Numerical by case number.,"These records support the agency's function to investigate complaints or allegations of misconduct or improper job performance made against Department of Public Service employees\, including peace officers\, dispatchers\, and civilian employees that\, if true\, would constitute a violation of Department policy or of federal\, state\, or local law. The agency investigates for the purpose of administering employee discipline according to policy\, not for legal purposes. Allegations of misconduct of a criminal nature are investigated for legal purposes by the law enforcement agency with jurisdiction over the alleged event. The Department of Public Safety has a policy which classifies investigations into categories based on the seriousness of the allegations. This record series contains complaints or investigation requests and the resulting investigation records for the most serious allegations\, classified as category one\, including allegations of criminal behavior\, moral turpitude\, and,dishonesty.",Retain for 25 year(s),Private,
2284,Utah. Dept._of Public Safety. Division of Safety Education and Promotion,Administrative records,1950-1960.,Alphanumerical,,,Public,
2285,Department of Public Safety. Division of Safety Promotion,Publications,1939-1994.,Chronological,"This series contains documents created by the agency\, including pamphlets\, reports\, leaflets\, file manuals\, and other published or processed documents. These records include information on administration\, legal matters\, fiscal and financial operations\, safety\, accidents\, and all other activities of the Division of Safety Promotion (Safety Council). This series consists primarily of isolated publications not part of a more specific series.",,Public,1 microfilm reel
6223,Department of Public Safety. Utah Highway Patrol,Trooper incident report files,1984-,Alphabetical by trooper name,"These files are kept by the Utah Highway Patrol captains to document individual trooper's activities. Files do not exist on all troopers\, only those whose reports are questioned. The records include copies of section office reports\, incident reports\, and other material the captains may want included.",Retain for 3 year(s),Private,
28504,Department of Public Safety. Utah Highway Patrol,Fatal traffic incident reports,1981-,Chronological,"These reports are prepared by officers engaged in public patrol or response duties and describe initial actions taken in response to fatal crashes. These records may include a description of the incident\, the identifying information of parties involved\, the general scope of actions taken by public safety personnel\, and the nature of any injuries and damages sustained (Utah Code 63G-2-103(14)(2014)). These records may also include dash-cam recordings\, copies of citations issued\, warrants issued\, DUIs issued\, and driver and witness statements.",Permanent. Retain for 20 year(s),Public,
9846,Department of Public Safety. Utah Highway Patrol,Travel reimbursement requests,1970-,Chronological,"These records are maintained to track requests for reimbursement for certain business travel expenses. This information is recorded on Division of Finance forms\, copies of which are kept by the Utah Highway Patrol. Information includes employee name\, Social Security number\, organization/task/activity\, department division; an itinerary of travel\, including times\, meals and lodging expenses\, private vehicle expenses\, and miscellaneous expenses; employee signature; department head signature; and Budgeting and Accounting officer signature.",Retain for 3 year(s),Public,
23682,Department of Public Safety. Utah Highway Patrol,Account receivable invoices,2000-,Alphabetical,"This series includes invoices for supplies\, services or repairs provided by a vendor.",Retain for 4 year(s),Public,
27883,Department of Public Safety. Utah Highway Patrol,Accident photographs,1993-,numerical by case file number,"These are photographs taken at crash scenes to document the severity of damage. Photos are retained and distributed to persons involved in the crash\, persons suffering loss as a result of the crash\, attorneys\, insurance companies\, governmental entities\, and licensed private investigators. The photographs are used as evidence in determining fault and processing insurance claims.",Retain for 10 year(s),Exempt,
83065,Department of Public Safety. Utah Highway Patrol,Incident reports,1981-,Chronological,"These reports are prepared by officers engaged in public patrol or response duties and describe initial actions taken. These records may include a description of the incident\, the identifying information of parties involved\, the general scope of actions taken by public safety personnel\, and the nature of any injuries and damages sustained (Utah Code 63G-2-103(14)(2014)). These records may also include dash-cam recordings\, copies of citations issued\, warrants issued\, DUIs issued\, and driver and witness statements. Fatal crashes and violent felony records are not included in this series. Fatal traffic incident reports are in record series 28504 and Violent felony incident reports\, including those for incidents of homicide and sexual assault\, are in record series 28503.,These reports are prepared by officers engaged in public patrol or response duties and describe initial actions taken.These records may include a description of the incident\, the identifying information of parties involved\, the general scope of actions taken by public safety personnel\, and the nature of any injuries and damages sustained (Utah Code 63G-2-103(14)(2014)). These records may also include dash-cam recordings\, copies of citations issued\, warrants issued\, DUIs issued\, and driver and witness statements. Fatal crashes and violent felony records including homicide and sexual assault are not included in this schedule.",Retain for 10 year(s),Public,
10958,Department of Public Safety. Communications Bureau,Dispatcher weekly scheduling sheets,1988-,Chronological,"Scheduling sheets are used to create and maintain a record of dispatcher schedules. These schedules are maintained at the individual dispatch centers. Information includes the dispatch center name\, schedule week\, dispatcher surname and number\, and a work schedule for a Saturday through Friday week for each dispatcher. In addition\, the series includes the bi-weekly payroll documents.",Retain for 3 year(s),Public,
10590,Department of Public Safety. Communications Bureau,Radio call book,1980-,"Alphabetical by department, thereunder by subordinate agency","Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",Permanent. Retain until superseded,Protected,
10589,Department of Public Safety. Communications Bureau,Visitors log,1992-,Chronological,"This series documents visitors to state dispatch centers. Information includes\, name of visitor\, time of arrival and departure\, person visiting\, and the date.",Retain for 2 year(s),Public,
23170,Department of Public Safety. Communications Bureau,Telephone Teletype for the Deaf report,1997-,Chronological by month,"This monthly report is generated by each communication center and documents TTD equipment used by the centers. The report is used to document that the TTD equipment is in working condition. Includes date\, type of equipment\, any problems with the equipment and repairs.",Retain for 3 year(s),Public,
23172,Department of Public Safety. Communications Bureau,Record destruction log,1998-,Chronological,"Provides documentation of the destruction of records retained by the Communications Bureau. Includes date of destruction\, record series title\, dates of material and volume.",Retain for 10 year(s),Public,
83055,Department of Public Safety. Aero Bureau,Aircraft flight log,1980-,Chronological,"This is a flight log initiated by the pilot operating the aircraft\, summarized in each pilot's personal log book\, as required by the Federal Aviation Administration (FAA)\, and retained by the pilot for his or her lifetime. Information includes aircraft number\, date of flight\, names of pilot and co-pilot\, destination\, and travel plans.",Retain for 3 year(s),Public,
24413,Olympic Public Safety Command,Law enforcement volunteer personnel records,1999-2002.,Alphabetical by last name,"These are records documenting the clearance and service of volunteer law enforcement personnel. Included are background checks\, volunteer peace officer agreements\, letters of approval from employing law enforcement agency\, volunteer applications\, resumes\, personal emergency contact information\, accommodation check-in agreements\, check-in/check-out inventory forms\, lists of equipment issued and work schedules.",Permanent. Retain for 20 year(s),Private,
24417,Olympic Public Safety Command,Vendor payment vouchers,1999-2002.,Alphabetical by vendor name,"These records document payments made to vendors for office supplies\, law enforcement equipment and other items needed by the agency to fulfill its responsibilities. Included are purchase requisitions\, receiving documentation and invoices. Information includes vendor names\, details of items ordered and purchased or services received\, dates of order and receipt and authorizing signature.",Permanent. Retain for 20 year(s),Protected,
24418,Olympic Public Safety Command,Overtime reimbursements,1999-2002.,Alphabetical by name of agency,"These are records of funds paid to law enforcement agencies to reimburse them for overtime paid to their personnel during the 2001 Olympics. Includes invoices from agencies\, copies of time sheets\, proof of payment of agency to employee and agency overtime policies. Information includes agency names\, employee names\, and dates and times worked.",Permanent. Retain for 20 year(s),Protected,
24419,Olympic Public Safety Command,Equipment logistics records,1999-2002.,None,"These records document the dismantling of Olympic venues and the accounting for the equipment recovered. Borrowed or rented equipment was returned to owners; equipment purchased for venues was redistributed to various offices of the Department of Public Safety and other state agencies. Equipment not redistributed was donated to schools and non-profit organizations. Includes inventories of equipment from various venue locations\, borrowed equipment agreements and return of equipment documentation. Information includes names and locations of venues\, names of recipient agencies and organizations\, dates of redistribution and authorizing signature.",Permanent. Retain for 20 year(s),Protected,
2295,Department of Public Safety. Peace Officers Standards & Training (POST),Training and certification examination files,1984-,Chronological,These are copies of the examinations given to the classes at the academy on materials presented during each course. This file includes a copy of each test.,Retain for 20 year(s),Protected,
10702,Department of Public Safety. Peace Officers Standards & Training (POST),Inservice budget files,1990-,Numerical by sequence number,"These records document the funds expended by peace officers receiving in-service training. Information includes dates of instruction\, instructor names\, location of classes\, payments made\, and a monthly summary.",Retain for 3 year(s),Public,
2304,Department of Public Safety. Peace Officers Standards & Training (POST),Police training program administrative records,1970-1972.,Alphanumerical,"Business-related correspondence which provide unique information about agency functions\, policies\, procedures\, or programs. These records document material discussions and decisions made regarding all agency interests\, and may originate on paper\, electronic mail\, or other media. This correspondence is filed separately from program case files\, and project files.",,Public,
10706,Department of Public Safety. Peace Officers Standards & Training (POST),Performance objective revision files,1990-,None,"These records document the training objectives that should be reached by officers going through the POST program. The teachers must teach these principles and the officers are accountable to these standards throughout their careers. The performance objectives\, as well as the more detailed basic curriculum data included\, change over time as necessary. These records show when performance objectives were changed and in what way.",Retain permanently,Public,
10699,Department of Public Safety. Peace Officers Standards & Training (POST),Service dog session files,1990-,Chronological by session number,"Includes rosters\, billing information\, copies of certificates\, waiver of liability forms\, notes\, and evaluations on dog and handler. Most of this information is also documented in the Service dog individual files (10703)\, which are kept long-term.",Retain for 3 year(s),Private,
26063,Department of Public Safety. Peace Officers Standards & Training (POST),Annual reports,1998-2005.,Chronological by year.,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",,Public,
83531,Department of Public Safety. Peace Officers Standards & Training (POST),Instructor certification records,1984-,Alphabetical by surname,"This is used to maintain an accurate list of Certified POST Instructors. It includes the names\, instruction applications\, overview with lesson plans\, dates and areas of certification\, and level of certification for each instructor.",Retain for 3 year(s),Public,
83535,Department of Public Safety. Peace Officers Standards & Training (POST),Regional training files,1986-,"Chronological, thereunder alphabetical by class title","These are the regional training records which document the training afforded to peace officers in the State of Utah. This information documents that classes were held and the name of the instructor. Each peace officer in the State of Utah is required to complete the basic courses at a certified peace officer training academy or pass a certification examination and be certified. In addition\, peace officers shall satisfactorily complete annual certified training of at least 40 hours per year to maintain their certification. Not all of the training is accomplished at the POST Academy but can be given in other locations throughout the State. These include the instructor names\, curriculum\, attendees' names\, and location or region of,class.",Retain for 20 year(s),Public,
2267,Department of Public Safety,Publications,1965-1993.,Chronological.,"This series contains documents created by the agency\, including pamphlets\, reports\, leaflets\, file manuals\, and other published or processed documents. These records include information on administration\, legal matters\, fiscal and financial operations\, safety\, drivers licenses\, law enforcement\, and all other activities of the Department of Public Safety. This series consists primarily of isolated publications not part of a more specific series.",,Public,1 microfilm reel
80406,Department of Public Safety,Grant awards,1990-,Chronological,"These files contain quarterly narrative reports and projects utilizing grant funds\, stating the rates and amounts of grant funds being used. Included are letters of approval for grant funds to various law enforcement agencies\, audit reports of grant funds\, and accounting reports determining how efficient the grant funds are being utilized.",Retain for 3 year(s) after end of project or program,Public,
81804,Department of Public Safety,Traffic Violations,1979.,numerical,"These records are citations issued by the police to drivers violating motor vehicle and traffic laws. It usually includes date\, time\, location of violation\, vehicle's license number\, violation code\, officer's name\, and signature of person receiving citation. Included are citation to Utah residents in Colorado.",,Protected,
6315,Department of Public Safety. Division of Emergency Management,Travel reimbursement requests,1982-,Chronological.,"Correspondence\, forms\, and related records pertaining to agency travel and transportation functions.",Retain for 3 year(s),Public,
9873,Department of Public Safety. Division of Emergency Management,Reorganization files,1979-2015.,Chronological.,"Records detailing an organization\, which could include charts\, functional statements\, reorganization studies. Also administrative maps that show regional boundaries and headquarters of decentralized agencies or that show the geographic extent or limits of an agency's programs and projects.",,Public,
16384,Dept. of Public Safety. State Division of Comprehensive Emergency Management,Board of Visitors records,1990-1995.,Chronological,"This series documents the activities of the Board of Visitors\, established by the Federal Emergency Management Agency (FEMA) to serve as an advisory committee for the Emergency Management Institute. The Board is responsible for reviewing the Institute's programs and make recommendations to the FEMA Director. The Board consists of twelve members appointed by the Director of FEMA. Information includes correspondence\, board minutes\, pamphlets\, annual reports\,etc.",,Public,
16940,Department of Public Safety. Division of Emergency Management,Flooding incidents case files,1979-,"Chronological, thereunder alphabetical by area.","These are case files which document instances of flooding and how Comprehensive Emergency Management (CEM) dealt with the situations. The records include correspondence to and from local officials of the flooded area; the assessment by CEM; names of people affected by the flooding\, home addresses\, type and amount of property damage; and documentation relating to officially declared situations of emergency. Includes the Thistle slide\, Great Salt Lake flooding\, etc.",Permanent. Retain for 8 year(s),Public,
13900,Department of Public Safety. Division of Emergency Management,Telecommunications planning study,1970.,none,telecommunications Planning Study 1970,,Public,1 microfilm reel
16945,Department of Public Safety. Division of Emergency Management,Council of Defense minutes and meeting files,1978-,Chronological.,"These are minutes of the Council of Defense\, correspondence relating to the Council\, and policy statements debated and issued by the council in order to establish guidelines and actions to protect the lives and property of citizens of the state in the event of an emergency. These files include names of the nine members of the Council; persons addressing the Council; names and addresses of those corresponding with the Council; and issues\, policies\, and actions of the Council.",Permanent. Retain for 5 year(s),Public,
28694,Department of Public Safety. Division of Emergency Management,Emergency Management Accreditation Program (EMAP),2006-,Alphabetical by file folder,"This record includes: agendas\, meeting minutes\, final reports\, accreditation/re accreditation\, and related records such as documenting the travel of DEM employees supporting EMAP deployment to assess other states.",Permanent. Retain for 3 year(s),Public,
28698,Department of Public Safety. Division of Emergency Management,Utah Native American Tribal Activities,2004-,Alphabetical by file folder,"This record includes: correspondence; Utah Tribal Emergency Response Committee (UTERC) agendas and minutes; Native American Summit participation; and other documents as needed. These documents demonstrate Native American relationship and activities with DEM\, DPS\, and the Utah Tribal Nations.",Permanent. Retain for 3 year(s),Public,
27218,Department of Public Safety. Division of Emergency Management,Search and Rescue Financial Assistance Program reimbursement files,1998-,"Alphabetical by county name, thereunder by reimbursement status.",These records support the agency's function to reimburse counties for search and rescue operations (Utah Code 53-2a-1102(4)(2015)) and document funds paid to county sheriff offices. Information includes reimbursement applications and other related information. Statistical and financial data collected from the submitted forms is used to create an annual report.,Retain for 3 year(s),Public,
6965,Department of Public Safety. Bureau of Criminal Identification,Fingerprint cards,1966-,Numerical by box and card number,"These records support the agency's function to maintain pertinent information relating to persons who have been arrested or convicted of a crime (Utah Code 53-10-202(1)(c)(2015). Records contain an incident report\, fingerprints\, and all personal identifiers regarding individuals arrested and/or convicted of felonies or misdemeanors in Utah including all records regarding personal identification\, criminal charges\, court documentation\, and any relevant agency reports. These cards are the Utah arrest records of people for either felonies or misdemeanors. The information includes personal identifiers of the individual arrested (name\, aliases\, residence\, signature of person fingerprinted and the person taking the fingerprints\, sex\, race\, height\, weight\, hair color\, eye color\, date and place of birth\, social security number\, arresting agency\, location and date of arrest\, driver license number\, offense tracking number\, microfilm reel and frame number\, state identification (SID) number\, FBI,number\, occupation\, possession of a firearm\, scars or tattoos \, arrest charges\, and whether crime was a felony or misdemeanor) and fingerprints. Upon receiving the fingerprint cards from local law enforcement agencies (where they are created)\, the fingerprints are scanned into an electronic system used by law enforcement in the western region. Palm prints may also be included. Participating states include: Alaska\, Utah\, Idaho\, Montana\, Nevada\, Oregon\, Washington\, and Wyoming. The Western Identification Network (WIN) was created to share a resource called the Automated Fingerprint Identification System (AFIS)\, which allows quick identification of fingerprints taken from a crime scene. When background checks are done against individuals being hired in specific jobs\, their fingerprints are also checked against the AFIS system. This system is never considered the ""official copy"" of the fingerprints\, but only the cards themselves.",Retain for 100 year(s),Exempt,1 microfilm reel
83937,Dept. of Public Safety. State Division of Comprehensive Emergency Management,History of Utah floods,1847-1981.,Chronological,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",,Public,1 microfilm reel
18150,Department of Public Safety. Bureau of Criminal Identification,National Incident-Based Reporting System (NIBRS) database,1991-,Chronological,"This system tracks crime statistics from local law enforcement agencies and then compiles them for use by the Federal Bureau of Investigation (FBI). It is intended to replace the paper-based Uniform Crime Report (series 83906) system. As of 1997\, only 44 of the 130 local law enforcement agencies in Utah have the technology to use NIBRS. This system enhances statistical reporting and gives much more detail about crimes than does the Uniform Crime Report. Information is submitted monthly by local police\, and then compiled into quarterly and annual reports by the Bureau of Criminal Identification. Statistics include information regarding the offense\, victim\, offender\, arrestee\, and property involved. Data elements specific to Utah (not shared with the FBI) include the tools used\, security\, suspect's method of operation\, and arrestee occupation.",Retain permanently,Public,
84545,Department of Public Safety. Bureau of Criminal Identification,Expunged criminal records,1977-,Numerical by control number,"These records support the agency's function to keep\, index\, and maintain all expunged records of arrests and convictions (Utah Code 77-40-109(1)(2014)). Records contain a comprehensive criminal history and all expungement documentation\, including a notarized copy of the certificate of expungement granted by the court\, a full expungement\, a partial expungement\, and when a person does not follow through with the order from the courts.",Retain for 75 year(s),Exempt,
4550,Department of Public Safety. Fire Marshal,Financial records,1972-1980.,Alphanumerical.,,,Public,
10710,Department of Public Safety. Fire Marshal,Hazardous materials course records,1987-,Chronological,"This series documents the hazardous material training program provided by the Division of Comprehensive Emergency Management. The training program is offered to firefighters\, hazardous material workers\, health care officials\, and other individuals resonsible for responding during a hazardous material incident. Information includes participant name\, Social Security number\, address\, phone number\, course rosters\, agenda\, correspondence to public and county officials regarding the courses\, etc.",Permanent. Retain for 5 year(s),Private,
24836,Department of Public Safety. Fire Marshal,Fire department contact list,2002-,Alphabetical by name of community,"This is a list of local fire chiefs\, along with their contact information. It is used to enable contact with local fire chiefs as part of the Utah Fire Incident Reporting System (UFIRS)\, response to disasters\, cooperative assistance\, and other essential functions. UFIRS is a part of the National Fire Incident Report System (NFIRS)\, a program for gathering data from local fire departments on all fire losses\, fire injuries and fire deaths. Information includes the complete name of each chief\, as well as work addresses and phone numbers. Since the majority of Utah's fire departments are fully volunteer\, approximately 85 percent of the entries have home contact information.",Retain for 3 year(s),Protected,
24853,Department of Public Safety. Fire Marshal,Fireworks licensing records,1993-,Alphabetical by licensee last name,"These records document companies and individuals licensed to import\, wholesale\, and sell fireworks in the State of Utah under UCA 53-7-224. License applicants are required to pass a test to substantiate abilities\, and are retested every five years. Includes application\, copy of license indicating status\, tests and answer sheets. Information includes licensee name and contact information\, date of application and approval\, and authorizing signature.",Retain for 4 year(s),Public,
24960,Department of Public Safety. Highway Safety Office,Federal grant project records,1966-,Numerical by project number.,"These records contain documents used by the Highway Safety Office program managers to track highway safety projects which are funded using federal grant money. This tracking is required in 49 CFR 18.42. Each file typically contains the original grant application form with approval signatures\, an authorization letter to spend the grant funds\, monthly reports and samples of project documents (pamphlets\, photos\, etc.) on project activity\, monitoring and final project reports\, fiscal summaries\, and copies of expenditure reports and/or individual invoices.",Retain for 3 year(s) after end of project or program,,
24288,Department of Public Safety. Highway Safety Office,Law enforcement overtime reimbursement requests,ca. 2000-,Alphabetical by name of agency.,"These records document requests received by the agency for reimbursements to various law enforcement agencies throughout the state for Driving under the influence (DUI) overtime hours worked by officers. The funding for this program comes from a self-funded state grant and these reimbursement requests are maintained to assist in documenting the expenditure of grant monies. Information on the overtime sheets include name of requesting agency\, name of officer\, dates and hours worked\, total of overtime hours worked\, officer's hourly wage and amount requested. Also includes statistical summaries by agency\, including dates\, hours worked\, number of impounds and number of citations issued.",Retain for 3 year(s) after end of project or program,Private,
26963,Department of Public Safety. State Bureau of Investigations,Payroll Records,1987-,"Chronological by year, thereunder alphabetical by surname.","This series contains payroll records used to track the compensation of employees. Once the information has been sumitted to Payroll for processing\, the documents are retained as verification. These records include bi-weekly time sheets\, travel authorization documents\, overtime documents\, and reimbursement documentation.",Retain for 3 year(s),Private,
84407,Department of Public Safety. State Bureau of Investigations,Invoice file,1987-,Chronological,"These records help to monitor bureau expenses for budget purposes for court costs\, attendance at conventions and seminars\, and the like. The information contained in this file is considered the warrant backup file. This includes a ledger sheet with vendor name\, invoice name\, cost of invoice and account balance and also copies of any corresponding invoices.",Retain for 4 year(s),Protected,
23011,Department of Public Safety. Council on Criminal Justice Administration,Annual reports,1973-1978.,Chronological.,"This series contains reports of the Council on Criminal Justice Administration (formerly the Law Enforcement Planning Agency) activities from the previous year with information pertaining to agency activities\, agency staff\, programs\, grant awards\, planning\, standards\, goals\, and fiscal and financial operations.",,Public,0.20 cubic foot 1 microfilm reel
29954,Department of Public Safety. Office of Professional Standards,Category two investigation case files,1936-,Numerical by case number.,"These records support the agency's function to investigate complaints or allegations of misconduct or improper job performance against any Department of Public Safety employee\, including peace officers\, dispatchers\, and civilian employees that\, if true\, would constitute a violation of Department policy. The agency investigates for the purpose of administering employee discipline\, not for legal purposes. The Department of Public Safety has a policy which classifies investigations into categories based on the seriousness of the allegations. This record series contains complaints or investigation requests and the resulting investigation records for the allegations classified as category two\, including policy violations that are not criminal in nature but are serious enough to warrant official discipline. Examples include complaints of unprofessional or rude tone used with customer\, tardiness\, or ending a shift with less than half of a tank of gasoline in work vehicle.",Retain for 15 year(s),Private,
2263,Utah. Dept._of Public Safety. Division of Safety Education and Promotion,Annual reports,1940-1967.,Chronological.,"This series contains reports of Division of Safety Education and Promotion (Safety Council) activities from the previous year with information pertaining to agency activities\, agency staff\, safety\, accidents\, legislation\, and fiscal and financial operations.",,Public,0.20 cubic foot
10009,Department of Public Safety. Utah Highway Patrol,Travel requests,1970-,Chronological,"Correspondence\, forms\, and related records pertaining to agency travel and transportation functions.",Retain for 3 year(s),Public,
28645,Department of Public Safety. Utah Highway Patrol,Evidence records,1986-,"Numerical by bin number, thereunder by surname.","These records support the agency's function to provide quality police services and protect the constitutional rights of all people in Utah. Records document all evidence collected during an investigation. Information includes details regarding the collection\, handling\, and disposal of the evidence. Contact information for the owner and collection and disposal officer are also included.",Retain for 10 year(s) after resolution of issue,Protected,
81467,Department of Public Safety. Utah Highway Patrol,Projects reports,1976-,Alphabetical by name,"These records document various programs\, statistics and projects implemented by the Utah Highway Patrol. They include accident surveys and statistics\, auto theft programs\, court policies\, communications\, annual reports\, Driving Under the Influence (DUI) projects\, uniform information\, and reports on Utah Highway Patrol vehicles.",Permanent. Retain for 5 year(s),,
81600,Department of Public Safety. Utah Highway Patrol,Time sheets,1935-,Chronological,"These records are maintained in order to provide a documentary record of time worked by Utah Highway Patrol employees. Information includes the division/bureau\, low organization number\, year\, payroll begin and end dates\, employee name\, and hours worked each day in the time period.",Retain for 3 year(s),Public,
82974,Department of Public Safety. Utah Highway Patrol,Visitor register,1989-,Chronological,"These records identify persons visiting Utah Highway Patrol facilities. Information includes name of visitor\, agency or firm represented by the visitor\, person visited\, date\, time in and out\, and the assigned visitor badge number.",Retain for 2 year(s),Public,
23171,Department of Public Safety. Communications Bureau,911 Emergency printouts,1998-,Chronological,"Provides documentation of 911 emergency calls received by the Communications dispatch centers. Includes the date and time of call\, name and address of caller\, type of emergency\, and type of emergency service dispatched. The information is also retained as part of Series 23166\, Computer Aided Dispatch System file for 3 years. The recordings are retained as part of Series 81581\, Dispatch recordings for 1 year.",Retain for 1 year(s),Public,
81614,Department of Public Safety. Communications Bureau,Radio logs,1978-,Chronological,"This series documents the dispatching of emergency personnel\, wreckers\, etc. to the scene of an accident. Public Safety uses the cards as a source document for the information entered into the Computer Aided Dispatch System file. Information includes the date and time\, company name\, rotation\, time arrived at the scene\, vehicle identification number\, reason for call\, name of trooper\, location of accident\, and case number.",Retain for 3 year(s),Public,
10539,Department of Public Safety. Bureau of Forensic Services,Scientific analyses requests,1980-,"Chronological, thereunder numerical by case number","These records were created by the Crime Laboratory to report results of scientific analyses performed on physical evidence of all crimes. The records are used in court to assist the analyst in giving testimony. Information includes suspect's name\, date of birth\, laboratory case number\, police agency submitting evidence\, officer name\, agency case number\, type of report\, victim name\, date of occurrence\, date evidence is submitted to the laboratory\, and results of the analyses. Some physical evidence may also be included with the records.",Retain for 100 year(s),Protected,
7050,Department of Public Safety. Peace Officers Standards & Training (POST),Certification files,1968-,Alphanumerical by name and number,"Correspondence\, memoranda\, reports\, and other records relating to the availability and employee participation in training programs sponsored by governmental agencies or non-governmental institutions. This information may also be entered into the Department of Human Resource Management automated system.",Retain for 50 year(s),Private,
81716,Department of Public Safety. Fire Marshal,Budget workpapers,1980-,none,Records used to assist in the preparation of the division budget and to justify budget requests presented to the department director.,Retain for 3 year(s),Public,
81723,Department of Public Safety. Fire Marshal,Personnel action notifications,1980-,none,"As part of a Merit Employee Appraisal of Unacceptable Performance\, a notice of proposed demotion or removal that is issued but not effected.",Retain until final action,Private,
81724,Department of Public Safety. Fire Marshal,Preliminary payroll,1980-,none,"Computer produced\, two part documents sent by Finance to agencies to record final corrections or adjustments regarding employees' pay. They are made before the master payroll file is run and checks are issued. Preliminary payroll files do not serve as time and attendance records.",Retain for 3 month(s),Private,
26511,Department of Public Safety. Highway Safety Office,Grants project files,2003-,"Chronological, thereunder numerical by project number.","Contains documents pertaining to federal grants that are administered by agencies other than the National Highway Traffic Safety Administration and/or have effective dates different than the normal federal fiscal year. Project files contain the grant application with approval signature\, correspondence\, project activity and monitoring reports\, fiscal summaries and expenditures. Predominately Office of Juvenile Justice grants.",Retain for 3 year(s) after end of project or program,Public,
28808,Department of Public Safety. State Bureau of Investigations,Fatal traffic accident investigation files,1981-,,"The agency cooperates with other law enforcement agencies to investigate fatal traffic accidents suspected to have been caused by the impairment of the vehicle operator due to drugs or alcohol. Records include incident\, investigation\, toxicology\, and medical examiner reports; crime scene photographs and videos; witness statements; evidence logs; criminal backgrounds; and related records.",Permanent. Retain for 20 year(s) after case is closed,Protected,
84412,Department of Public Safety. State Bureau of Investigations,Undercover operations expense records,1987-,Chronological by fiscal year,"These records monitor an agent's use of funds spent while performing undercover investigations to support the various divisions within the Department of Public Safety. Expenditures may pay for controlled buys\, information gathering\, and agents' efforts to blend in to their surroundings. Information may include related case information\, investigative expenses\, approval paperwork.",Retain for 3 year(s),Protected,
4548,Department of Public Safety,Personnel selection records,1977-,Alphanumerical,"Correspondence\, letters\, telegrams\, offering appointments to potential employees. These files contain offers that are declined. Those offers accepted will be maintained in the employee personnel file.",Retain for 2 year(s),Private,
14189,Department of Public Safety,"Laws, rules and regulations",1941-1979.,Chronological,"These laws\, rules and regulations of the Department of Public Safety are created to administer motor vehicles\, drivers licenses\, financial responsibility\, traffic\, and chauffeurs.",,Public,2 microfilm reels
24130,Department of Public Safety,Thistle landslide photographs,1983.,Numerical by photograph number.,"This series documents the Thistle landslide\, the effects of the landslide\, and some of the repair and construction efforts following the slide. Most are aerial photographs. There are also a few aerial photographs of the Salt Lake valley area included.",,Public,1.20 cubic feet 1 microfilm reel
23683,Department of Public Safety. Administrative Services Division,Shooting reviews,1986-,Chronologically by case number,These Shooting Review Board Documentations for Department of Public Safety Personnel that have been involved in shootings. Included are witness interviews and information from court proceedings. Many documents also include psychiatric and other medical information on those involved. These records are prepared for litigation purposes.,Retain for 11 year(s),Protected,
14448,Department of Public Safety. Division of Emergency Management,"Local, county, state, and other state disaster files",1980-,Chronological by date.,"This series provides documentation of disasters which have occurred primarily in Utah\, but also include other areas of the world. Examples include the 1980 Utah and Idaho joint flooding recommendation\, 1984 Brigham City drain system\, 1981 Moab Propane explosion\, 1983 Great Salt Lake flooding\, 1991 Desert Storm and 1980 Mount St. Helens eruption. They are used by Comprehensive Emergency Management as reference material in case similar situations develop again. May include photographs\, situation reports\, task force material\, executive orders\, emergency fund requests for national guard assistance\, correspondence\, executive orders\, etc.",Permanent. Retain for 7 year(s),Public,3.00 cubic feet
83536,Department of Public Safety. Peace Officers Standards & Training (POST),Physical training session files,1986-,Alphabetical by surname,"These records document the physical training scores of the recruits. Information includes recruit's name\, agency\, sex\, age\, weight\, and height; number of situps and push ups; flexibility score; 1.5 mile run; total score; class average; body fat score; and social security number.",Retain for 1 year(s) after expiration of permit or license,Public,
23902,Department of Public Safety. Division of Emergency Management,Fault Line Forum,ca. 1984-,Chronological by date.,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",Permanent. Retain until administrative need ends,Public,0.20 cubic foot
28693,Department of Public Safety. Division of Emergency Management,Emergency Management Assistance Compact (EMAC) assistance records,2012-,Alphabetical by file folder,"The Division of Emergency Management cooperates with corresponding governmental agencies in other states participating in the Emergency Management Assistance Compact to provide support and training related to managing emergencies and disasters (Utah Code 53-2a-402(1)(b) and (c)(2013)). Records document the deployment of Utah personnel and resources to other states\, as well as the support and resources received from other states when dealing with Utah emergencies and disasters. Records may include duty rosters\, management plans\, payrolls\, equipment lists\, and related records.",Retain for 3 year(s),Exempt,
2280,Department of Public Safety. Utah Highway Patrol,Publications,1948-1991.,Chronological,"This series contains documents created by the agency\, including pamphlets\, reports\, leaflets\, file manuals\, and other published or processed documents. These records include information on administration\, legal matters\, fiscal and financial operations\, law enforcement\, safety\, and all other activities of the Utah Highway Patrol. This series consists primarily of isolated publications not part of a more specific series. Also includes ""The Beehive"" 1979-1981.",,Public,1 microfilm reel
10616,Department of Public Safety. Utah Highway Patrol,Personnel rosters,1935-,"Numerical by field bureau number, thereunder alphabetical by officer's surname","These rosters are used to track station assignments within Utah's Highway Partol Division. Information includes officer's name\, badge number\, and assignment\, including those assigned outside of the Utah Highway Patrol. Information may also include spouse's name\, home address\, and telephone number if the employee is assigned to other divisions of the Department of Public Safety.",Permanent. Retain until superseded,Public,
17796,Department of Public Safety. Utah Highway Patrol,Reports,7/1/1948 - 6/30/1950.,Chronological,Showing what the Utah Highway Patrol accomplished for the years shown on the report and how they expended the funds allocated to them by the State Legislature.,,,
24108,Department of Public Safety. Bureau of Criminal Identification,Automated fingerprint identification system latent case files,1989-2001.,Numerical by case number,"These files are latent (crime scene) fingerprints submitted to Bureau of Criminal Identification (BCI) to process through our Automated Fingerprint Identification System (AFIS) (fingerprint) database for possible identification of the latent fingerprints. They include copies of the actual latent fingerprints\, submission forms\, summary reports for the response back to the submitting agencies\, printouts from the AFIS search\, candidate lists\, 5 to 1 photo images of the latent fingerprints\, tracings of those fingerprints\, and general notes for use in processing the fingerprints.",Retain for 75 year(s) after case is closed,Private,
81588,Department of Public Safety. Utah Highway Patrol,Overtime claims,1975-,Chronological,"These records track overtime claims filed by Utah Highway Patrol employees. Information includes the officer's name\, badge number\, zone\, division\, and district; an account of the reason for overtime; certification that the information is correct; a record of hours approved for payment\, compensatory hours approved\, and total amount paid; and a dated authorized signature.",Retain for 3 year(s),Public,
83906,Department of Public Safety. Bureau of Criminal Identification,Crime in Utah reports,1978-,Chronological,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",Retain permanently,Public,1.00 cubic foot
85024,Department of Public Safety. Bureau of Criminal Identification,Uniform crime statistics,i 1986-,Chronological,"This statistical information is provided to the Bureau of Criminal Identification so that they in turn can prepare the publication ""Uniform Crime Report"" each year. These are the monthly law enforcement crime reports from all agencies throughout the state. Information includes the types of and numbers involved in crimes. Information may include forms and reports: B1\, B2\, A\, C\, D\, and F. This information is used to compile and becomes part of the ""Crime in Utah"" reports (series 83906).",Retain for 6 year(s),Public,
81581,Department of Public Safety. Communications Bureau,Dispatch recordings,1987-,Chronological,"This series consists of audio records of the daily radio communication between Utah Highway Patrol officers and dispatch. The information includes name of dispatcher\, date and time of communication\, car number\, and a description of activity. The dispatch logs are retained as part of Series 23166\, Computer Aided Dispatch System File.",Retain for 1 year(s) after resolution of issue,Protected,
19245,Department of Public Safety. Driver License Division,License number directory,1961-1973.,Numerically by license number.,"This series contains driver license information and includes names; home addresses; license numbers; and car make\, year and model numbers.",,,4 microfilm reels
27306,Department of Public Safety. Driver License Division,Medical and visual statement files,1978-,"Database, thereunder numerical by driver's license number.","This series contains the Functional Ability Evaluation medical forms and the Certificates of Vision sent by health care professionals evaluating their patients' functional ability to drive. All driver license applicants must complete a health questionnaire as part of the licensing process. If significant health problems that have been known to affect driving safety are identified\, applicants are required to take the medical and/or visual statement forms to their health care professionals. Based on the completed forms submitted by the driver's health care professional\, the Driver License Division may issue a license with or without limitations or deny a license when acceptable medical or vision standards are not met. Information includes names\, birth dates\, addresses\, contact numbers\, health conditions\, and health care providers' names and places of business.",Retain for 16 year(s),Private,
2286,Department of Public Safety. Fire Marshal,Annual reports,1964-,Chronological.,"This series contains reports of activities from the previous year with information pertaining to agency history\, personnel\, losses ddue to fire\, injuries\, deaths\, and finances.",Permanent. Retain for 5 year(s),Public,1 microfilm reel
24416,Olympic Public Safety Command,Preliminary venue planning work papers and reports,1999-2002.,Alphabetical by venue name,"These records document the planning process for providing security for Olympic venues during the 2001 games. Included are venue and area maps\, venue details\, cost and time estimates based on information from previous Olympics and site inspections\, and recommendation reports.",Permanent. Retain for 20 year(s),Protected,1.00 cubic foot
10703,Department of Public Safety. Peace Officers Standards & Training (POST),Service dog individual files,1990-,Alphabetical by handler surname,"These records document dogs and their handlers who receive peace officer training. Handlers who come back in subsequent years with other dogs rely on these records to show their skill level. Information includes test scores of dog and handler\, psychological evaluation on dog\, copies of certificates\, instructor's notes and evaluations on dog and handler\, Social Security number\, and officer's department.",Retain for 50 year(s),Private,
10079,Department of Public Safety. Peace Officers Standards & Training (POST),Training film,ca. 1980.,None,,Retain until superseded,,
81715,Department of Public Safety. Fire Marshal,Budget requests,1980-,none,Agency reports at the end of the fiscal year on the status of appropriation accounts and apportionment.,Permanent. Retain for 3 year(s),Public,
81720,Department of Public Safety. Fire Marshal,Fixed asset inventory list,1980-,none,"File used to track and control capital outlay such as office equipment (chairs\, typewriters\, etc.) and other fixed assets including tools\, machinery\, and other large equipment.",Retain for 2 year(s) after superseded,Public,
81703,Department of Public Safety. Fire Marshal,Building history files,1964-,Alphanumerical by occupancy code,"These files are used in the review and inspection of publicly owned buildings\, public and private schools\, colleges\, universities\, institutional occupancies\, and places of assemblage regarding adherence to fire and life safety codes. These files document that the State Fire Marshal has reviewed the submitted plans and conducted the necessary inspections insuring statutory compliance with adopted codes. Information includes the plan review letter generated from a code review of the submitted plans\, correspondence\, copies of inspection letters\, and documentation of the justification of alternative methods or materials. The submitted plans that are permanently held by the architect\, state agency\, school district\, health facility\, or originating owner are considered duplicate copies.",Retain for 7 year(s),Public,
2307,Department of Public Safety. State Bureau of Investigations,Federal action grants project files,1970-1971.,Alphanumerical,These files document grants to local law enforcement offices processed through POST. Some of the grants deal with affirmative action and equal opportunity employment.,,Protected,
28809,Department of Public Safety. State Bureau of Investigations,"Homicide, violent felonies, or sex crime investigation files",1950-,,"These records support the agency's function to cooperate with and assist other state and law enforcement agencies in investigating reports of serious criminal activities (Utah Code 53-10-302(1\, 4)(2000)). Records document the investigations of homicides\, suicides\, or sex crimes\, including any in-custody death investigations\, that have been referred to the agency from an external entity. Records may contain incident\, investigation\, laboratory\, or medical examiner reports\, photographs\, correspondence\, and related records.",Permanent. Retain for 75 year(s),Protected,
28823,Department of Public Safety. State Bureau of Investigations,Grant files,1999-,Chronologically by fiscal year.,"These records document the agency's utilization of federal and state grant funds in the course of providing general investigative support to the various divisions within the Department of Public Safety. Records contain issuance documentation\, accounting reports\, audits\, timesheets\, and related records.",Retain for 7 year(s),Public,
84408,Department of Public Safety. State Bureau of Investigations,Confidential informants case files,1979-2015.,Numerical by informant number,"These records are used to document the use of confidential informants by the bureau. This file includes a data sheet on the individual\, criminal history\, expense sheet of payments and a photograph. Could also contain any other documentation relative to reliability of the informant. Each agent maintains a file on CI's that they use with information regarding those individuals. These files are maintained in addition to the master file and should have some of the information merged with the master file when the agent's use of the informant ends.",Retain for 75 year(s),Protected,
15119,Dept. of Public Safety. State Division of Comprehensive Emergency Management,National fallout shelter records (Utah facilities),1950-1995.,"Alphabetical by county, thereunder numerical by shelter number","These are records which document fallout shelters located in Utah. The series includes the National Fallout Shelter Survey which contains information on the location of the shelter such as the address\, county\, latitude and longitude\, etc. In addition\, the series contains the Local Directors Contact Summary sheet\, Direct-effects Collection form\, Water & Sewerage Facilities Survey\, Fallout Shelter License or Privilege issued by the Department of the Army and scale drawings of the shelter.",,Public,
29955,Department of Public Safety. Office of Professional Standards,Minor policy violation investigation case files,1936-,Numerical by case number.,"These records support the agency's function to investigate complaints or allegations of misconduct or improper job performance made against any Department of Public Service employee\, including peace officers\, dispatchers\, and civilian employees that\, if true\, would constitute a violation of Department policy. This record series contains complaints and the resulting investigation records for allegations of minor policy violations that warrant coaching and counseling\, but not official disciplinary action.",Retain for 7 year(s) after case is closed,Private,
2288,Utah Law Enforcement Planning Agency,Correspondence,1973-1974.,Alphanumerical,"Records not duplicated elsewhere that document how the office is organized and how it functions\, its pattern of action\, its policies\, procedures and achievements. Includes electronic mail that communicates the above.",Permanent. Retain for 1 year(s),Public,
16941,Department of Public Safety. Division of Emergency Management,Federal Emergency Management Agency region eight and national offices correspondence,1978-2015.,Chronological.,"These are letters to and from the regional and national FEMA offices concerning federal funding of disaster recovery projects\, general emergency management\, and Utah's specific situations where life or property are endangered. This record includes names of people affected by disasters\, issues involving Utah's specific disasters and federal funding\, and directives concerning emergency management.",,Public,
10846,Department of Public Safety. Utah Highway Patrol,Bear Fax newsletter,1992-,Chronological,"This publication is issued approximately weekly and is distributed throughout the Utah Highway Patrol. Information may include transfers within the Highway Patrol\, policy updates\, training opportunities\, recognition of meritorious performance of duty\, and announcements of projects or reorganizations.",Permanent. Retain for 5 year(s),Public,
24078,Department of Public Safety. Utah Highway Patrol,Budget and time reports,1998-,Chronological,"State employee time sheets\, including flextime attendance reports\, supplemental time and attendance records (such as sign-in/sign-out sheets)\, and work reports that are used for time accounting under flextime systems. Also includes overtime and travel information for Section 12/13 employees.",Retain for 3 year(s),Public,
22841,Department of Public Safety. Division of Emergency Management,Press releases,1995-,Chronological,A copy of prepared statements or announcements issued for distribution to the news media. A press release may be a textual record or a non-textual record such as a film or video sound recording.,Permanent. Retain for 5 year(s),Public,
28692,Department of Public Safety. Division of Emergency Management,State Emergency Management (EM) Certification Program,2015-,Alphabetical by file folder.,"Correspondence\, memorandum\, reports\, and other records relating to the availability and employee participation in training programs sponsored by governmental agencies or non-governmental institutions. This information may also be entered into the Department of Human Resource Management automated system.",,Public,
19926,Department of Public Safety. Bureau of Forensic Services,National Integrated Ballistic Information Network (NIBIN) case records,1997-,Numerical by case number,"These records document the testing of guns used in crimes\, most often drug related or involving drive-by shootings. The results may match a particular gun to crime scene evidence. Information includes shell casings\, projectiles\, police records\, and data regarding the unique markings each weapon leaves. This information from the test firing done by the Crime Lab is included in a data base\, which is then shared with the law enforcement community at large. Weapons used in crimes are subsequently destroyed or otherwise taken out of circulation.",Retain for 50 year(s),Protected,
19928,Department of Public Safety. Bureau of Forensic Services,Laboratory information management electronic files,1997-2019.,,"This electronic system documents evidence submitted to the Crime Lab for testing. Local law enforcement agencies use it to file with the Crime Lab presubmission information (before the physical evidence has been sent to them) and to generate reports of test findings. Information includes data regarding the submitting agency\, the crime\, victims\, suspects\, and tests requested.",Retain for 50 year(s),Protected,
19927,Department of Public Safety. Bureau of Forensic Services,Combined DNA Information System (CODIS) case files,1997-,Numerical by case number,"These records document data gleaned from blood samples of convicted offenders. They are used to match an individual to evidence gathered at a crime scene. Information includes instrument printouts of genetic profiles\, and records (with signatures) documenting the chain of custody of the blood sample. This information is entered into a data base\, which is then shared with the law enforcement community at large.",Permanent. Retain for 50 year(s),Protected,
24410,Olympic Public Safety Command,Accounting and budget administrative records,1999-2002.,None,"These records contain budget\, grant and general financial information. Included are agency funding information\, grant details and summaries\, travel reimbursements\, donation information\, budgeting and funding for law enforcement training\, budget summaries for specific agencies contributing personnel or resources\, procurement information and reports on dissemination of funds.",Permanent. Retain for 20 year(s),Protected,
24412,Olympic Public Safety Command,Intranet licenses and agreements,1999-2002.,Alphabetical by agency name,These records document the requesting and granting of access to the agency's secure intranet website which disseminated information to participating law enforcement offices. The website was created and maintained by the Federal Bureau of Investigation (FBI) on behalf of the agency. Included are agency requests for user licenses and memorandums of agreement.,Permanent. Retain for 20 year(s),Protected,
24414,Olympic Public Safety Command,Paid personnel time sheets,1999-2002.,Chronological by pay period; thereunder alphabetical by last name,"These are time sheets documenting the days and hours worked in preparation for\, during and after the 2001 Olympics\, by paid law enforcement personnel and Olympic Security staff. Information includes name of employee\, dates and times worked\, work site (Olympic venue) and authorizing signature.",Permanent. Retain for 20 year(s),Private,
18156,Department of Public Safety. Bureau of Criminal Identification,Cash receipt electronic system,1995-,Chronological,Agency copy of receipts given to customers who pay the agency for services rendered.,Retain for 3 year(s),Private,
2297,Department of Public Safety. Peace Officers Standards & Training (POST),Publications,1966-1996.,Chronological,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",,Public,
9662,Department of Public Safety. Peace Officers Standards & Training (POST),In-service training records,1970-,Chronological,"Utah peace officers are required to complete 40 hours of in-service training each fiscal year. These records document that participation. Included are class rosters\, agenda\, and information about the classes. The information contains date\, name of course\, location\, and private information about peace officers taking the course. These records are similar to the regional training records\, series 83535\, but are maintained separately.",Retain for 25 year(s),Private,
10597,Department of Public Safety. Peace Officers Standards & Training (POST),Three-year renewal training files,1984-,Numerical by Post identification number.,"This series contains officer competency results for the specialized 3-year certification programs such as the radar/lidar and intoxilyzer equipment certifications. Officers are required to recertify every 3 years with a grace period of 1 year. Completed certifications authorize officers to operate the specified equipment. Information includes\, names\, Social Security numbers\, Post identification numbers\, test scores\, training methods\, class or training dates\, instructor names\, and names of training supervisors.",Retain for 60 year(s),Public,
10596,Department of Public Safety. Peace Officers Standards & Training (POST),Individual student files,1988-,Alphabetical by surname,"These records are taken from the Application for basic training files\, series 83532\, and are added upon as a student is accepted into the Peace Officer Standards and Training program. The records document each student being trained. They include the basic application (with notarized signature and photograph)\, official copy of their driving record\, verification of physical exam\, waiver or liability\, application for certification (department-sponsored)\, military form DD 214\, high school diploma\, fingerprint cards\, training verified on application for certification\, high-low risk practicals\, final evaluation (special function)\, final evaluation (peace officer)\, basic training certificate\, specific notes and paperwork pertaining to the student\, medical reports\, accident reports\, and disciplinary paperwork\, if any.",Retain for 20 year(s),Private,
10078,Department of Public Safety. Peace Officers Standards & Training (POST),Training materials,1982-1989.,None,"Documents created by the agency\, including pamphlets\, reports\, leaflets\, file manuals\, other published or processed documents\, and the last manuscript report\, if not published\, relating to management projects.",,Public,
26061,Department of Public Safety. Peace Officers Standards & Training (POST),Police Corps participant files,1998-2005.,Alphabetical by name,"This series documents the officers who participated in the Police Corps program. Police Corps was a federally funded scholarship program to put highly educated\, highly trained police officers on the street with a commitment of four years at a selected law enforcement agency. Participant files may include training records\, certifications\, Police Corps participant agreements\, transcripts\, scholarship payment and qualification information\, and communications between Police Corps and participant. The agency funding ended December 2005 and there is no longer a Police Corps program.",Retain for 7 year(s),Private,
26064,Department of Public Safety. Peace Officers Standards & Training (POST),Administrative policy and program records,1998-2005.,Alphabetical by subject,"This series consists of records created by the Police Corps that document the research\, creation and application of agency programs\, and policies and procedures. Records may include correspondence\, policy and program case files\, and executive files documenting leadership roles and decision making processes. Police Corps was a federally funded scholarship program to put highly educated\, highly trained police officers on the street with a commitment of four years at a selected law enforcement agency. Program funding ended in December 2005 and there is no longer a Police Corps program.",,Public,
22806,Department of Public Safety. Peace Officers Standards & Training (POST),Academy building plans,1979.,,"This series contains drawings of the academy building pertaining to the roof view\, exterior elevations\, first floor and second floor. Brixen and Christopher were the architects.",,Public,
26062,Department of Public Safety. Peace Officers Standards & Training (POST),Police Corps participant background files,1998-2005.,Alphabetical by name,This series consists of background results for Police Corps participants. Police Corps was a federally funded scholarship program designed to place highly educated and trained police officers on the street with a four year commitment at a selected law enforcement agency. These records are used in evaluation of acceptance to the Utah Police Corps Scholarship Program. The program funding ended in December 2005 and there is no longer a Police Corps program.,Retain for 7 year(s),Protected,
2076,Department of Public Safety,Administrative records,1967-1978.,Alphanumerical,"Included in these records are public communications coordinator's files\, a 1960 master plan for control of surface storm water\, and policy communications.",,,
30684,Department of Public Safety,Automobile fatalities records,1934-2008.,Chronological by date.,"This series contains records\, books\, newspaper clippings\, and reports regarding traffic fatalities per year in Utah from 1934-2008.",Retain permanently,,1.00 cubic foot
657,Dept. of Public Safety. State Division of Comprehensive Emergency Management,Natural disaster hazard reports,1976-1981.,Chronological,"These reports were prepared by the Office of Emergency Services asthe first phase of the Natural Disaster Preparedness Program. The program is Federally sponsored under the provisions of Public Law 93-288 (the Disaster Relief Act of 1974). The purpose of the reports is to identify and review life threatening natural disaster hazards\, present measures by which the effects of such hazards may be reduced\, and provide a basis for emergency preparedness planning. HOLDINGS: 1976 and 1981.",,Public,1 microfilm reel
82975,Department of Public Safety,Invoices,1980-,Numerical by invoice number,"This is a standard Public Safety invoice used specifically for the Diviison of Utah Highway Patrol. INCLUDES who was sold to\, invoice number\, quantity\, description of materials being sold\, P.O._number\, invoice number\, date\, unit price\, total amount to be purchased\, total amount due\, and authorized signature for purchase.",Retain for 7 year(s),Public,
23684,Department of Public Safety. Administrative Services Division,Shooting Review Board,1986-2012.,Chronological by case name,These are Shooting Review Board Documentations of Public Safety personnel involved in shootings. These documents contain witness interviews as well as information from court proceedings. They also include psychiatric and psychological information on those involved. These documents are created for litigation purposes.,Retain for 5 year(s),Protected,
23416,Department of Public Safety. Division of Emergency Management,Grant records,1998-,Alphabetical by county name.,"The agency manages funds granted by the federal government for local emergency management planners. Records document fund distribution and usage\, and includes applications\, award documentation\, and project management files.",Retain for 7 year(s) after final action,Public,
28697,Department of Public Safety. Division of Emergency Management,State FEMA/Dept of Homeland Security (DHS)Reports,2007-,Alphanumeric by year and file folder,"This record includes: correspondence; training; and reports of the Threats and Hazards Identification Risk Assessment (THIRA)\, State Preparedness Report (SPR) required annual reports\, State Homeland Security Strategic Plan\, Hazards Identification Risk Assessment (HIRA)\, and capability gap analysis.",Permanent. Retain for 3 year(s),Public,
28700,Department of Public Safety. Division of Emergency Management,Flood Mapping,2003-,Alphabetic by file folder,"This record includes: the National Flood Mapping Insurance Program (NFIP) and the Risk Map. It may include: reports\, correspondence\, budget information\, audits\, monitoring\, and maps. This is a FEMA program that DEM coordinates with the jurisdictions in the State of Utah.",Permanent. Retain until administrative need ends,Public,
28529,Department of Public Safety. Division of Emergency Management,Publications,7/30/2013-,Alphabetically by campaign or event,"This series contains documents created by the agency\, including newsletters\, pamphlets\, leaflets\, published and processed documents related to emergency management projects and the mission of the Division of Emergency Management.",Permanent. Retain for 3 year(s),Public,
83938,Department of Public Safety. Division of Emergency Management,Annual reports,1982-,Chronological,"These records are the Division of Emergency Management's official annual publication outlining its activities and is submitted to the state government and the public. The report includes information on the implementation and status of each program\, as well as the effects of agency-wide policies and a listing of disbursements. Short histories of the past year's major disasters are also included.",Permanent. Retain for 3 year(s),Public,
82935,Department of Public Safety. Bureau of Criminal Identification,Application for criminal history review,1986-,Chronological,"This record is an application for an individual requesting review of his/her verified criminal history. Information includes personal identification such as name\, birthdate\, address\, and fingerprints. May include notarized copy of expungement certificate.",Retain for 3 year(s),Private,
1863,Department of Public Safety. Driver License Division,Examiner training manuals,1969-,Alphanumerical,These training manuals are used by individuals studying to be a drivers license examiner.,Retain permanently,Public,
2273,Department of Public Safety. Driver License Division,Motor vehicle laws,1967-1969.,Alphanumerical.,,Permanent. Retain for 1 year(s),,
2259,Department of Public Safety. Driver License Division,License suspension hearings minute book,1954-2022.,Alphanumerical.,"Transcripts of hearings conducted as part of the regulatory process and hearings on proposed rules and changes; they may be maintained with related information including meeting notices\, proofs of publications\, meeting minutes\, and the conclusions reached. May include audio and video recordings if minutes are not taken.",Retain permanently,Public,
12310,Department of Public Safety. Driver License Division,Records,"1965, 1983.",none,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",,Public,
18120,Department of Public Safety. Driver License Division,Assessment lists/tax commission applications,1933-1936.,Chronological by date of application.,"This series contains assessments paid by individuals applying for a driver's license. Information includes names\, dates of application\, home addresses\, amounts paid\, return numbers\, and remarks.",,,3 microfilm reels
84309,Department of Public Safety. Driver License Division,Uniform study report,i 1978.,Chronological,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",Permanent. Retain for 1 year(s),,
4544,Department of Public Safety. Fire Marshal,Correspondence,1973-1983.,Alphanumerical.,"Records not duplicated elsewhere that document how the office is organized and how it functions\, its pattern of action\, its policies\, procedures and achievements.",,Public,
2287,Department of Public Safety. Fire Marshal,Publications,1960-,Alphanumerical,"Documents created by the agency\, including pamphlets\, reports\, leaflets\, file manuals\, other published or processed documents\, and the last manuscript report\, if not published\, relating to management projects.",Permanent. Retain until administrative need ends,Public,1 microfilm reel
10480,Department of Public Safety. Fire Marshal,Liquefied petroleum gas licensing and certification files,1988-,Alphabetical by company name,"These records document companies licensed and individuals certified by the Fire Marshal's office to distribute\, dispense\, transport\, and service liquefied petroleum (LP) gas in the state of Utah. Anyone who does any of the above (or installs LP gas) must be certified according to the Liquefied Petroleum Gas Act\, Utah Code 53-7-3(2018)\, and as described in Administrative Rule R710-6: Liquefied Petroleum Gas Rules. These records include applications for certification\, application for LP gas license\, written tests administered and/or answer sheets\, and a copy of any license issued. Certification records on individuals are maintained in the file for the company which employs the individual. If the individual changes jobs\, his certification record will be moved from the file of his original employer to the file of the new employer. The certification must be renewed annually. After a five-year period\, a re-test is required.__The information includes applicant's name\, address\, current,employer\, physical description\, type of work performed\, fees\, and exam results.",Retain for 3 year(s) after expiration of permit or license,Public,
30631,Department of Public Safety. Driver License Division,Driver license fee receipts,2023-,"Database, thereunder numerical by driver license number or transaction number.","These records are maintained as a receipt for the payment of driver license fees. Information may include transaction number\, transaction type\, driver license number\, receipt number\, check number\, date\, fee description and amount\, and payment method.",Retain for 18 year(s),Private,
24851,Department of Public Safety. Fire Marshal,Automatic fire suppression licensing and certification records,1993-,Alphabetical by company name,"These records document companies licensed and individuals certified by the State Fire Marshal's Office to service automatic fire suppression systems. Certification records on individuals are maintained in the file for the company which employs the individual. The certification must be renewed annually. Individuals must successfully complete a written test\, and then retest every five years. Included are the application for automatic fire suppression system concern license\, notification of status changes\, copy of license\, tests and answer sheets for individual employees applying for certification. Information includes company name and contact information\, dates of application and approval and authorizing signature.",Retain for 4 year(s),Public,
81704,Department of Public Safety. Fire Marshal,Local fire code inspection assistance visit files,1964-,Alphabetical by building type,"This is a record of building inspections completed outside the jurisdiction of the State Fire Marshal's office. Inspections are requested by a local government entity. If a building has been approved but does not comply with the fire safety codes\, the Fire Marshal's office is liable for all damages due to negligence. These records include correspondence\, copies of inspection letters\, addenda to plans\, and plan reviews.",Retain for 7 year(s) after end of project or program,Public,
81712,Department of Public Safety. Fire Marshal,Rules and regulations,1966-,Chronological,These are rules and regulations adopted from the National Fire Protection Agency codes which are used to administer and supervise fire safety in all public buildings.,Permanent. Retain for 12 year(s),Public,0.20 cubic foot 2 microfilm reels
81705,Department of Public Safety. Fire Marshal,Arson investigation files,1957-1972; 1976-,"Chronological, thereunder alphabetical by subject","These are case studies of accidental and criminal fires and are investigations into the cause of the fire. The records are used to support investigative\, criminal\, and civil actions. They are also used frequently for research purposes by this agency and other parties. Includes depositions\, interview notes\, interrogation tapes\, investigation reports\, photographs\, and correspondence.",Permanent. Retain for 25 year(s),Protected,
23274,Department of Public Safety. Peace Officers Standards & Training (POST),Annual inservice and regional training catalogs,1991-,Chronological,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",Permanent. Retain until administrative need ends,Public,0.35 cubic foot
27847,Department of Public Safety. Peace Officers Standards & Training (POST),Graduating class photos,1968-,"Chronological by year, thereunder numerical by photo number.","The Division of Peace Officer Standards and Training (POST) provides professional standards and training\, leadership\, and certification for peace officers and dispatchers. This series contains photographs that document every graduating class that has finished POST training. Currently six photos are taken of each graduating class per year.",Retain permanently,Public,
83532,Department of Public Safety. Peace Officers Standards & Training (POST),Applications for basic training,1988-,Alphabetical by surname,"These are applications submitted for entrance into the POST basic training program. Applicants are required to meet statutory requirements but can now be self sponsored and/or a public employee. This application file could include the application for training\, background information and investigation\, a copy of the waiver of liability\, photographs\, finger prints\, administrative order\, psychological and medical information\, high school diploma\, and a birth certificate or proof of citizenship.",Retain for 9 year(s),Private,
83530,Department of Public Safety. Peace Officers Standards & Training (POST),Administrative investigation case files,1983-,Numerical by case number.,"These files document investigations on peace officers regarding certification. This includes investigations of misconduct or allegations of misconduct of licensed peace officers or persons alleging to be peace officers. These files may include psychological tests\, the personnel complaint form\, investigative reports\, documentary evidence\, administrative complaint\, subpoena\, administrative orders\, Administrative Law Judge (ALJ) and Council recommendations\, and the final written order. Also included are reports dealing with denial\, suspension\, or revocation of a police officer's certification.",Permanent. Retain for 20 year(s) after case is closed,Protected,2.00 cubic feet
2294,Utah Law Enforcement Planning Agency,Administrative records,1960-1973.,none,"Correspondence\, publications\, and other unsorted records documenting the policies and activities of the agency.",,Public,
2293,Department of Public Safety. Council on Criminal Justice Administration,Publications,1968-1982.,Chronological.,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",,Public,3 microfilm reels
16944,Department of Public Safety. Division of Emergency Management,Correspondence with the Department of Public Safety,1979-2015.,Chronological.,"These are correspondence and memoranda of the Commissioner of Public Safety to and from the Division of Comprehensive Emergency Management. Issues discussed include personnel matters\, reports from Police Officers Standards and Training (POST)\, and the internal management of the division. These records include names\, addresses\, personnel issues\, management issues of the division\, and POST reports.",,Public,
29956,Department of Public Safety. Office of Professional Standards,Citizen inquiries regarding employee conduct,1936-,Numerical by case number.,"This record series contains citizen questions\, comments\, or concerns regarding Department of Public Service employees' conduct that does not violate Department policy or law\, that are able to be resolved through the explanation of policies and laws. Records include initial inquiries and reports of how they were resolved.",Retain for 3 year(s),Private,
2278,Department of Public Safety. Utah Highway Patrol,Arrest and warnings quarterly statistical reports,i 1952-,Alphanumerical,These reports summarize all arrest and warning activity by troopers per year. Number of criminal violations and other statistics are also included.,Permanent. Retain for 5 year(s),Public,
5860,Utah Safety Council,Statistical data,1935-1955.,Alphanumerical,,Permanent. Retain for 1 year(s),Public,
28701,Department of Public Safety. Division of Emergency Management,Social Media,2013-,Chronological,"This series contains social media posts to available social networks\, including Facebook\, Twitter\, Instagram\, Vine\, Tumblr and more.",Permanent. Retain for 1 year(s),Public,
28558,Department of Public Safety. Division of Emergency Management,Administrative meeting minutes,2013-,Chronologically,"May include agendas\, meeting minutes\, transcripts\, and other supporting documentation.",Permanent. Retain for 3 year(s),Public,
83935,Dept. of Public Safety. State Division of Comprehensive Emergency Management,Emergency procedures pamphlets,i 1962-1984.,Chronological,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",Permanent. Retain for 1 year(s),Public,
4558,Department of Public Safety. Bureau of Criminal Identification,Motorcycle gang bulletins,1975-2010.,Alphanumerical.,"Documents created by the agency\, including pamphlets\, reports\, leaflets\, file manuals\, annual reports\, other published or processed documents\, and the last manuscript report\, if not published\, relating to management projects. Electronic versions of publications may be considered a duplicate if identical. If unique\, see Schedule 1 Item 44.",,Public,
28503,Department of Public Safety. Utah Highway Patrol,Violent felony incident reports,1981-,Chronological,"These reports are prepared by officers engaged in public patrol or response duties and describe initial actions taken in response to an incident which becomes part of a larger crime\, specifically homicide or sexual assault. These records may include a description of the incident\, the identifying information of parties involved\, the general scope of actions taken by public safety personnel\, and the nature of any injuries and damages sustained (Utah Code 63G-2-103(14)(2014)). These records may also include dash-cam recordings\, copies of citations issued\, warrants issued\, DUIs issued\, and driver and witness statements.",Retain for 65 year(s),Public,
27692,Department of Public Safety. Bureau of Criminal Identification,Denied expungement packets,1977-2017.,Numerical.,"The bureau determines if an applicant is eligible to receive a certificate of eligibility to have records about him or her expunged (Utah Code 77-40-103(1)) (2014). The records in this series include those that were created when an applicant was denied. They include the applications\, work sheets\, criminal histories\, FBI records\, court dockets and any correspondence.",Retain for 5 year(s) and 4 month(s),Exempt,
23166,Department of Public Safety. Communications Bureau,Computer Aided Dispatch System file,1990-,Chronological,"The Computer Aided Dispatch records document all activities of the Communications Bureau dealing with dispatch requests. Includes all records that pertain to dispatching\, i.e. incidents\, wreckers\, and impounds. Includes the date\, type of request\, location\, name of employee receiving the request\, service that was dispatched\, etc.",Retain for 3 year(s),Public,
23168,Department of Public Safety. Communications Bureau,Employee training records,1999-,Alphabetical,"Documents the participation and completion of various training programs required and/or offered to employees of the Communications Bureau. May include employee name\, type of training\, completion certificates\, etc.",Retain for 1 year(s) after separation,Public,
2270,Department of Public Safety. Driver License Division,Revoked license reports,1953-1960.,Alphanumerical.,These records list how many people had their drivers license revoked for offenses that would warrant a suspention under current policy.,Permanent. Retain for 1 year(s),,
2302,Department of Public Safety. Peace Officers Standards & Training (POST),Training session files,1968-,"Chronological, thereunder by session number","These files document that an officer has attended and completed required courses and describes the training information that was received by an individual class. In case of law suit the files provide information on who attended and who taught\, and document that officers legally completed the initial basic training course. Can include performance evaluations on students\, supervisor comments\, curriculums\, instructor names\, peer evaluations\, and attendance records. Could also include information on the individual\, name\, agency\, sex\, age\, weight\, height\, total score in a particular class\, class average\, and social security number. Can be a useful tool if documentation of instruction received is required.",Retain for 50 year(s),Private,
24415,Olympic Public Safety Command,Planning and procedures records,1999-2001.,None,"These records document the planning\, and the resulting policies and procedures established for Olympic Security. Included are plans for training\, public affairs\, infrastructure protection\, dignitary protection\, private sector security\, the handling of explosives and ordnance\, traffic and travel to venues. Also includes legal affairs handbook.",Permanent. Retain for 20 year(s),Protected,2.00 cubic feet
30780,Morgan County (Utah). Probate Court.,Probate Docket and Land File,1873-1876; 1887; 1895.,Chronological by court date.,"This series contains a docket of land claim filings received by the Morgan County Probate court from land claimants seeking recognition by the court of land that they occupy. Records include statements of individuals noting the location of the land they seek to claim\, if they appeared in court to adjudicate the claim and if they they were awarded a deed.",Retain permanently,Public,0.20 cubic foot
30461,Department of Transportation. Engineering & Operations. Operations. Traffic Management,Express Lanes roadside data,2010-,Database.,"These are records of transponder reads for the Express Lanes tolling system. Records are used for creating trip data for billing toll customers\, and studying and researching lane use. Information collected includes transponder numbers\, as well as the dates\, times and locations of Express Lanes plaza transponder reads. *** Limited Use Purpose - These records are strictly compiled to facilitate the core aspects of program operations\, which includes deriving aggregated user-related analytics to drive future program optimization activities. Any user data collected in this program will not be shared with third-parties that do not have an essential role in this limited use purpose. User records will not be sold or otherwise made available to third-parties with an interest in monetizing the data. Similarly\, any data analytics shared outside of this program area will be anonymized in a manner that ensures individual users are not identifiable.",Retain for 3 year(s) after end of project or program,Private,
30462,Department of Transportation. Engineering & Operations. Operations. Traffic Management,Express Lanes back office data,2010-,Database.,"These records document the billing of Express Lanes customers for use of the toll lanes. The records are used for billing\, customer service history\, and storing customer contact information. Information includes customer name\, address\, email\, credit card information\, transponder ID\, transaction history\, and customer service interaction history. *** Limited Use Purpose - These records are strictly compiled to facilitate the core aspects of program operations\, which includes deriving aggregated user-related analytics to drive future program optimization activities. Any user data collected in this program will not be shared with third-parties that do not have an essential role in this limited use purpose. User records will not be sold or otherwise made available to third-parties with an interest in monetizing the data. Similarly\, any data analytics shared outside of this program area will be anonymized in a manner that ensures individual users are not identifiable.",Retain for 3 year(s) after end of project or program,Private,
14046,Judicial Council. Administrative Office of the Courts,Directories,1989-,Chronological.,"The directories\, created by the Administrative Office of the Courts\, provide access to the courts and its personnel. The directories contain names\, addresses\, and telephone numbers of court locations and court personnel throughout Utah\, pictures of the judiciary\, and a listing of federal\, state\, and county organizations with which the courts interact.",Permanent. Retain until administrative need ends,Public,1.00 cubic foot
11795,District Court (First District : Box Elder County),Civil case files,1893-,Numerical by case number.,Included in the archives' hard copy holdings are early cases ranging from case number 2270 to 4142 and including numbers 5539 and 5839 (dated 1889-1894) and case numbers 1 through 301 (dated 1892-1899). Microfilm copies cover a broader span. Holdings include cases started in the Fourth District Court and moved to First District.,Permanent. Retain for 10 year(s),Public,229 microfilm reels
26153,District Court (First District : Box Elder County),Probate administrator's record book,1884-1897.,Chronologically by date.,"This book contains court orders\, bonds\, and letters pertaining to probate of estates administered by the Box Elder County Probate Court and later First District Court (Box Elder County). The book also contains wills. It was used to help the court administrator organize the court's actions.",,,1 microfilm reel
26052,District Court (First District : Box Elder County),Probate minute books,1886-1904.,Chronological by date.,"In court minute books the clerk summarized or described the daily proceedings of the court. All entries in these minute books relate to probate\, which includes the distribution of the estates of diseased persons\, guardianships for minors and incompetent adults\, and adoptions. Prior to statehood (1896) Box Elder County Probate Court clerk kept these minutes. Thereafter\, they were maintained by the clerk of First District Court (Box Elder County). After 1904 probate matters were included in the general minute books and were not maintained in separate books.",,Public,2 microfilm reels
82957,District Court (First District : Box Elder County),Naturalization records,1896-1957.,Chronological by date.,"These are loose pages and other records concerning naturalizations in Box Elder County. They were used by resident aliens to become U.S._citizens. They include the following completed forms: Facts for Petition of Naturalization; Facts for Declaration of Intent; and Notice for Admission to Citizenship. They contain the name\, place of birth\, residence\, date of arrival\, place of arrival\, date of final hearing\, and name of witnesses. It appears they were sent to the U.S._Immigration and Naturalization Service and then returned to the county.",,Public,0.35 cubic foot 2 microfilm reels
29933,District Court (First District : Rich County),Wills deposited for safekeeping,1890-2017.,,"These original wills were deposited by individuals with district courts for safekeeping\, as per Utah Code 75-2-901 (2016). Wills are legal instruments which divide an individual's possessions and assets among his/her beneficiaries and include information concerning the executor of the estate\, as well as the signatures of witnesses and attorneys involved. A will may be divided into several sections and cover a variety of topics regarding the estate",,Private,
26051,District Court (First District : Box Elder County),Index to probate registers,1896-1966.,Alphabetical by surname.,"The First District Court clerk for Box Elder County created an index to probate registers of action. This index provides a name\, case number\, and register number. It also notes the kind of case\, whether adoption\, guardianship\, insanity or estate settlement.",,Public,1 microfilm reel
26046,District Court (First District : Box Elder County),Civil registers of actions,1896-1987.,"Numerical by case number, thereunder chronological by date.","Traditionally district courts\, including First District Court (Box Elder County)\, created a register of actions for each civil case heard before the court. The register commenced when the first petition was filed\, and thereafter the court listed each action until the case was dismissed or resolved with a decree. Actions listed might have included such things as filing petitions or other documents\, setting dates for hearings\, etc. Registers end with the resolution or dismissal of the case. For each case the court clerk identified the names of plaintiffs and defendants\, the court assigned case number\, and the names of representing attorneys. For each action he listed the type of action taken and the date on which that action was taken. Registers of action are case summaries which provide reference to additional records. Court assigned case numbers listed in the registers are a guide to case files which contain all of the important documents related to the case. The list of dates for,actions provides reference to court minute books and record books which contain summaries of court actions and copies of important documents.",,Public,21 microfilm reels
29730,District Court (First District : Rich County),Probate case index,1884-1986.,Alphabetical by surname.,"This series contains a probate case index created by the court to track cases related to guardianship \, adoption\, and estate matters. Case numbers were provided to facilitate access to and clerical management of case files. The indexes contain the names of involved parties\, the nature of the case\, and the case number.",,Public,0.20 cubic foot
29734,District Court (First District : Rich County),Register of estates,1909-1995.,Numerical by case number and generally chronological by filing date.,"Registers of estates list actions taken in cases regarding the estates of deceased persons\, guardianship of minors and persons unable to care for themselves\, and the adoption of minors. In each case the probate register indicates the name or names of the individuals involved\, the kind of case\, and the name of the petitioner's attorney\, followed by a list of each action taken in the case and the date that action was taken.",,Public,0.50 cubic foot
29733,District Court (First District : Rich County),Criminal register of actions,1896-1998.,Numerical by case number and generally chronological by filing date.,"Records and documents pertaining to a particular criminal action are filed together by the court clerk and collectively constitute the case file. As records or actions are filed\, the clerk enters them into a register. This series is comprised of a register of action for criminal cases and contains such information as the names of the defendants\, nature of the crime\, and filing dates for any associated affidavits\, warrants\, orders of transfer\, bail bonds\, appeals\, motions\, orders from the court\, findings\, and judgments.",,Public,0.50 cubic foot
30428,District Court (First District : Rich County),Juror and witness fee records,1896-1989,Chronological by court date.,This series contains bound volumes used to record information about time put in by jurors and witnesses and the fees owed them for their time.,,Public,
1573,District Court (Second District : Davis County),Transcripts,1901-,Alphanumerical,Transcripts are a written presentation of testimony given at a trial or at a deposition.,Retain for 9 year(s),,
4733,District Court (Second District : Davis County),Probate record books,i 1896-,Chronological,"These record books detail the proceedings in estate and guardianship cases. Personal name change cases may also appear. For deceased persons the will\, appraisals and inventories\, and the settlements are recorded. For guardianships\, the appointment of a guardian and frequently an account of some property are noted. Adoptions records give the full order of adoption\, often with statements from both the natural and adoptive parents or a social service agency detailing circumstances of the adoption.",Permanent. Retain until administrative need ends,Public,12 microfilm reels
7182,District Court (Second District : Davis County),Adoption case files,i 1885-,Numerical by case number.,Case files involving the adoption of minor children in the Second District court in Davis County.,Retain permanently,Exempt,
11804,District Court (Second District : Davis County),Naturalization records,1907-1938.,none,"This film includes certificate of citizenship record books\, showing limited information on the individual and his renunciation of allegiance to any other country; declaration of intention record books giving information on an individual intending later to apply for citizenship; naturalization record books including more detailed information on the individual's petition for and receipt of citizenship; and loose papers of correspondence\, lists of citizenship granted\, and petition facts.",,Public,1 microfilm reel
23717,District Court (Second District : Davis County),Estate registers,1896-1985.,Numerical by case number.,"These registers contain a register of actions on cases of estate matters. For each case\, the date of the individual action is recorded. Actions include the filings of petitions\, bonds\, inventories\, etc. and the issuing of orders\, reports\, and decrees. Each action is stated in a single line; costs involved are also noted. The name of the principal individual (deceased\, minor\, etc.) and the name of the attorney is noted.",,Public,4 microfilm reels
4704,District Court (Second District : Davis County),Guardianship case files,i 1881-,Numerical by case number.,In guardianship cases probate is the establishment of a guardian for minors or incompetent adults who hold property that needs management.,Permanent. Retain for 9 year(s),Public,25 microfilm reels
26067,District Court (Second District : Davis County),Criminal registers of actions,1926-,Numerical by case number.,"Records and documents pertaining to a particular civil\, criminal or probate action are filed together by the court clerk and collectively these documents constitute the case file. As these records or actions are filed\, the clerk enters them in the registers which comprise this series. A register of actions may contain the following entries for each case: name of the attorney for plaintiff and defendant\, name of the judge presiding over the case\, petitions\, complaints\, summons\, answers to summons\, orders from the court\, assignment of judges\, exhibits\, judgment\, findings and conclusions\, costs\, decrees\, requests by attorneys for instructions to the jury\, verdict\, motions for cross complaints or new trials\, amendments to previous answers\, disclaimers\, bonds\, and inventories.",,Public,7 microfilm reels
85303,District Court (Second District : Davis County),Will record book,i 1877-1966.,chronological by filing date,"This volume contains copies of wills\, a legal instrument which divides a person's possessions and assets among his/her beneficiaries. Wills are administered by probate courts if the need arises and give information concerning the executor of the estate\, as well as the signatures of witnesses and attorneys involved. A will may be divided into several sections and cover a variety of topics that concern the estate.",,Public,1 microfilm reel
30756,District Court (Second District : Morgan County),"Probate Record of Orders, Bonds, and Letters",1881-1900.,Chronological by case or document filing date.,This series contains a record estate cases heard by the Morgan County Probate Court.,Retain permanently,Public,0.50 cubic foot
30248,District Court (Second District : Davis County),Entry Books,1940-1985.,Chronological by filing date and numerical by filing number.,This series contains books used to record each document filed with the court.,,Public,9.00 cubic feet
30727,District Court (Second District : Morgan County),Naturalization Record,1903-,Chronological by date of application.,"This series contains documentation of the final steps of becoming a United States citizen. They include petitions for naturalization\, certificates of citizenship and accompanying documentation. The first volume contains only certificates of citizenship giving date\, applicant's name\, former country and kingdom\, current county of residence\, and a standardized statement that the applicant had produced the necessary evidence and taken the required oaths. The judge then signed the certificate. The 1904-1906 volume of preprinted application forms consisted of an applicant's affidavit and witness affidavits\, as well as a certificate of citizenship. The applicant's affidavit gave his name; current address; occupation; birthplace\, birth date and age; port\, vessel\, and date of arrival; other U.S._residences; date and place of declaration of intention; and any U.S. military service. The affidavit included an oath of renunciation of allegiance to his former sovereign and a statement of character.,Witness affidavits confirmed the applicant's statements and declared his worthiness to become a citizen. The court's order admitting the applicant as a citizen was included and a copy of the certificate of citizenship was recorded. Blanks are provided for the signatures of the individual\, witnesses\, judge\, and court clerks. After 1906\, courts used federally provided record books from the Bureau of Naturalization. Petitions for naturalization include the individual's name\, residence\, occupation\, birth date and birthplace; the place from which he emigrated\, date and port of arrival\, and vessel name; date and court of declaration of intention; spouse's name\, birthplace\, and residence; children's names\, birthdates\, birthplaces\, and residences; and any previous petitions filed. Also included were the affidavits of two witnesses\, the oath of allegiance\, and court order admitting the person to citizenship. Later space was added for memoranda of continuances\, denial of petition if applicable\,,etc. Various corroborating documents may also be included: declarations of intention\, certificates of military service\, certificates of arrival\, witness depositions\, occasional correspondence\, and even court orders revoking citizenship.",Retain permanently,Public,0.50 cubic foot
26616,District Court (Third District : Summit County),Probate register index,1871-1988,Alphabetical by first letter of surname.,"Comprised of one volume labeled ""Probate Index."" Indexes the probate register of estate books (specifically books C to G).",Permanent. Retain until administrative need ends,Public,1.00 cubic foot 1 microfilm reel
27434,District Court (Third District : Summit County),Judgment dockets,1896-1992.,Chronological by date.,,,Public,3.00 cubic feet 5 microfilm reels
27435,District Court (Third District : Summit County),Minute books,1896-1981.,Chronological by date.,,,Public,4.00 cubic feet 8 microfilm reels
10205,District Court (Third District : Tooele County),Tooele small claims case files,1980-,Numerical by docket number,These case files document small claims handled by the Circuit Court and later the District Court.,Retain for 9 year(s) after case is closed,Public,
17612,District Court (Third District : Tooele County),Probate indexes,1919-1993,"Chronological by time period, thereunder alphabetical by first letter of surname.",This microfilm includes both probate indexes and registers of action.,,Exempt,1.00 cubic foot 2 microfilm reels
28525,District Court (Third District : Tooele County),"Inventory, appraisement, and sale record",1887-1899.,Chronological by filing date.,"This series contains a volume used to record the process of inventorying\, appraising\, and selling property from the estates of deceased individuals. The book contains pre-printed forms that provide space to record such information as the name of the estate\, oath of the appraisers\, oath of the estate administrator\, an inventory list of property in the estate\, and the date of filing.",,Public,
17546,District Court (Third District : Tooele County),Probate Record books,1896-1968.,Chronological by document filing date.,"This series contains books used create a record of documents as they are filed by the court in probate cases. The record consists of copies of all the various actions\, orders\, and decrees of the court in the settlement of estates\, adoption of children\, appointment of guardians\, and name changes. While these same documents typically exist in each individual case file\, these books provide a record of actions of the court arranged chronologically\, rather than by case.",,Public,10.50 cubic feet 12 microfilm reels
30661,District Court (Third District : Tooele County),Minute books,1896-,Chronological by court date.,"This series contains the minute books from the Third District Court in Tooele County\, with actions from the criminal\, civil\, and probate divisions appearing throughout. Minute books contain the documentation of daily proceedings of the court but are not transcripts of court cases. Business matters may include court site and officers present\, jury selection\, judicial appointments\, expense claims\, as well as entries noting the day's proceedings on various cases. A typical case will span multiple dates and will include an indictment or indication of the filed complaint\, procedural issues\, presentation of the case\, witnesses' names\, the verdict\, and precise sentencing or settlement.",Retain permanently,Public,2.00 cubic feet
7057,District Court (Fourth District : Juab County),Adoption files,1893-,Numerical by case number,,Permanent. Retain for 100 year(s),Exempt,1 microfilm reel
13103,District Court (Fourth District : Juab County),Civil registers of actions,1896-1985.,"Numerical by case number, thereunder chronological","Civil cases document the legal process and the administration of justice in conjunction with civil proceedings for the determination of a controversy between parties wherein rights are enforced or protected\, or wrongs are prevented or redressed. Records and documents pertaining to a particular civil action are filed together by the court clerk and collectively these documents constitute the case file. As these records or actions are filed\, the clerk enters them in the registers which comprise this series. The clerk is required as documents enter the case file to make a notation that shows ""the nature of each paper filed or writ issued and the substance of each order or judgment of the court and of the returns showing execution of process. The,notation of an order or judgment shall show the date the notation is made. When trial by jury has been properly demanded or ordered the clerk shall enter the word ""jury"" on the page assigned to that action [UCA 79 (b) (2)]."",A register of actions may contain the following entries for each civil case: name of the attorney for plaintiff and defendant\, name of the judge presiding over the case\, petitions\, complaints\, summons\, answers to summons\, orders from the court\, assignment of judges\, exhibits\, judgment\, findings and conclusions\, costs\, decrees\, requests by attorneys for instructions to the jury\, verdict\, motions for cross complaints or new trials\, amendments to previous answers and disclaimers.",,Public,10 microfilm reels
6057,District Court (Fourth District : Juab County),Civil case indexes,1896-1985.,Alphabetical by first letter of surname,"This series contains civil case alphabetic indexes created by the Court to record the names of the parties involved in actions and provide assigned case numbers\, facilitating clerical management of and access to the case files. The indexes contain plaintiff name\, defendant name\, date of filing and case file number. Each index contains an alphabetic listing by plaintiff and by defendant.",,Public,6 microfilm reels
17822,District Court (Fifth District : Juab County),Judgment record books,1896-1973.,Chronological by date.,,,Public,6 microfilm reels
17829,District Court (Fifth District : Juab County),Probate records,1908-1909.,,reel 95087 includes marriages 1933-1941,,,36 microfilm reels
17923,District Court (Fourth District : Juab County),Nephi small claims case files,1966-,Numerical by case file number,,Retain for 9 year(s),Public,
17924,District Court (Fourth District : Juab County),Nephi traffic case files,1960-,Numerical by case file number,,Retain for 7 year(s),Public,
18185,District Court (Fourth District : Juab County),Criminal registers of actions,1895-1985.,"Numerical by case number, thereunder chronological","This series documents the individual criminal cases tried by the Fourth District Court in Juab County. Actions taken in each case are recorded on separate documents and then filed together to become the case file. As these documents enter the case file they are recorded in the Criminal registers of Actions. Registers function as a chronological list of the actions taken in each criminal cases. A register of actions can contain the following: attorney for plaintiff and defendant\, name of the judge presiding over the case\, petitions\, complaint\, summons\, answers to summons\, orders from the court\, assignment of judges\, exhibits\, judgment\, findings and conclusions\, costs\, decrees\, requests by the attorneys for instructions to the jury\, verdict\,,motions for cross complaints or new trials\, amendments to previous answers\, and disclaimers.",,Public,1 microfilm reel
28388,District Court (Fourth District : Juab County),Domestic files,1980 -,Numeric by Case Number,These files document the legal process and the administration of justice in domestic matters heard by the Fourth District Court (Juab County).,Permanent. Retain for 55 year(s),Public,
30216,District Court (Fifth District : Juab County),Attorneys' Receipt for Papers record,"1898-1906, 1924-1994.",Chronological by date received.,This series appears to be a log maintained by the district court to track documents provided to or checked out by various lawyers and judges.,,Public,0.50 cubic foot
83321,District Court (Third District : Tooele County),Civil judgments (Tax Commission),ca. 1895-1971.,Numerical by case number.,This series documents actions taken in civil judgments dealing with tax litigation.,Permanent. Retain for 50 year(s),Public,
1188,District Court (Fifth District). Millard County,Probate record books,i 1896-1966.,Alphanumerical with chronological entries,"Probate record books contain the details of proceedings in estate and guardianship cases. Personal name change cases may also appear. For deceased persons\, the will\, appraisals and inventories\, and the settlements are recorded. For guardianships\, the appointment of a guardian and frequently an account of some property are noted. Adoption records give the full order of adoption\, often with statements from both the natural and adoptive parents or a social service agency detailing circumstances of the adoption. The county probate court was responsible for the proceedings of these cases until statehood (1896)\, at which time the probate court was dissolved and the district court assumed the responsibility.",,,10 microfilm reels
4508,District Court (Fourth District : Millard County),Civil case files,1896-,Numerical by case number.,"Original complaint or summons\, and all legal papers filed through disposition or dismissal of civil cases\, the proceedings between parties wherein rights are enforced or protected\, or wrongs are prevented or redressed\, which cannot legally be called criminal cases\, involving real property and incidents in Millard County. Transcripts and exhibits are not included. Civil cases include petitions for divorce\, suits to recover money\, voluntary withdrawal or dissolution of corporations\, and writs of habeas corpus. For the approximately twenty years following statehood\, grand jury reports and lists\, various writs\, oaths of office\, etc\, were also assigned civil case numbers.",Retain permanently,Public,11 microfilm reels
84144,District Court (Fifth District : Juab County),Inheritance tax liens registers,i 1916-1953.,Chronological,"The district court clerk registers the estate settlements showing the heirs\, devisees\, or grantees\, and their relationship to the deceased. This settlement was then assessed for tax purposes. Appraisal of property is included and the executor or administrator is named. If any real estate was subject to lien the lien was also registered.",,,
85179,District Court (Fourth District : Juab County),Preliminary citizenship examination lists,i 1930-,Reverse chronological and numerical order.,"This volume contains forms recommending that petitions to become U.S._citizens be denied\, or that they be granted\, and the order of denial or admission to U.S._citizenship. Each form lists the petition number\, the applicant's name\, and a brief reason for the recommendation. The forms were completed as part of a preliminary examination of applicants\, eliminating the necessity of interviewing each applicant and his witnesses at the final court hearing. The series was begun when Juab County was in the 5th judicial district; it was moved to the 4th district in 1977.",Retain permanently,,
18192,District Court (Fifth District). Millard County,Civil registers of actions,1896-1948.,"Numerical by case number, thereunder chronological","Civil cases document the legal process and the administration of justice in conjunction with civil proceedings for the determination of a controversy between parties wherein rights are enforced or protected\, or wrongs are prevented or redressed. Records and documents pertaining to a particular civil action are filed together by the court clerk and collectively these documents constitute the case file. As these records or actions are filed\, the clerk enters them in the registers which comprise this series. The clerk is required as documents enter the case file to make a notation that shows ""the nature of each paper filed or writ issued and the substance of each order or judgment of the court and of the returns showing execution of process. The,notation of an order or judgment shall show the date the notation is made. When trial by jury has been properly demanded or ordered the clerk shall enter the word ""jury"" on the page assigned to that action [UCA 79 (b) (2)]."",A register of actions may contain the following entries for each civil case: name of the attorney for plaintiff and defendant\, name of the judge presiding over the case\, petitions\, complaints\, summons\, answers to summons\, orders from the court\, assignment of judges\, exhibits\, judgment\, findings and conclusions\, costs\, decrees\, requests by attorneys for instructions to the jury\, verdict\, motions for cross complaints or new trials\, amendments to previous answers and disclaimers.",,Public,3 microfilm reels
18197,District Court (Fourth District : Millard County),Probate case registers of action index,1896-,unknown,"This index has: old civil cases not in a register\, old probate cases not in a register\, followed by an index to probate registers\, followed by an index to criminal registers. (Index filmed in July 1966)",Retain permanently,,1 microfilm reel
83333,District Court (Fourth District : Millard County),Execution record books,s 1941.,Chronological by date.,"This volume contains only two entries\, both regarding a single case before the Fifth Judicial District Court. This case concerns a judgment originally rendered 2 March 1933 in which the plaintiff was awarded damages and court costs. Eight years later (1941)\, the defendant had still not paid this obligation. The court\, through this order\, directed the county sheriff to find the defendant and demand payment. Upon the defendant's refusal to pay\, or the sheriff's failure to locate the defendant\, the sheriff was authorized to seize and sell enough personal and/or real property to completely satisfy the debt and all associated administrative and court costs.,The execution order\, issued 24 February 1941\, includes the name of the plaintiff (F.M._Lyman\, Jr.)\, the name of the defendant (Xoral Oliver)\, the name of the judge (Will L._Hoyt)\, the amount of the judgment ($21.70)\, the amount of court costs ($13.20)\, the annual interest rate to be charged on any unpaid balance (8 percent)\, and the name of the county clerk (Arthur C._Brown) who\, as clerk of the court\, recorded the order. The county sheriff's return on execution (in which it is reported that the defendant had not been found and that her property had been seized and sold as directed) immediately follows the execution order issued by the court. The return on execution report was made by Deputy Sheriff Clifford Ashman for Sheriff Henry Forster.",,Public,
83438,District Court (Fifth District). Millard County,Probate court minute books,1887-1963.,Chronological,"These ten books contain the minutes of the proceedings of the probate court in Millard County. Recorded information includes the date\, the names of the parties involved\, the name of the case\, the names and signatures of the probate judge and clerk\, and the types of orders and papers filed (petitions for letter of administration\, orders of publication\, appointment of appraisers\, etc.). The first volume is labeled ""Book C."" Pages 1 through 59 span the period from 1890 to 1895 while pages 60-203 span the years 1903 to 1907. The information is handwritten. This is followed by Volume E (1907 to 1918)\, Volume F (1918 to 1922\, Volume G (1922 to 1926)\, Volume H (1926 to 1932)\, Volume I (1932 to 1941)\, Volume J (1941 to 1948)\, Volume K (1948 to 1959)\, and Volume L (1959 to 1963). Included with this series is the index to volumes A\, B\, C\, & 3. This includes a notation indicating the book and page number of the case being indexed and catalogs the names of plaintiffs and defendants. In addition to,probate cases\, it also indexes civil and criminal cases. Former series 83439 has been merged with this series. (A volume identified by the Historical Records Survey as ""Book D"" contains handwritten minutes of probate proceedings for the period from 1887 to 1903.)",,Public,
83443,District Court (Fourth District : Millard County),Judgment docket books,i 1895-,Alphabetical by name.,"These volumes serve as an alphabetical index to judgments rendered by the Fifth Judicial District Court in and for Millard County. Case information includes the name of the judgment debtor\, the name of the judgment creditor\, the register number\, the court where filed\, the date of judgment\, the original date of docketing (for cases docketed outside the fifth district)\, the date of docketing in the fifth district\, the amount of the judgment\, the book and page number in the judgment record\, the date appealed\, the judgment of the appellant court\, and satisfaction. Volumes were used simultaneously\, resulting in a considerable overlapping of the dates cases were initiated. As index sections for more commonly used letters were filled\, the clerks began making entries in a newer volume while continuing to make other entries indexed under less commonly used letters in the old one. The first four volumes in the series are stored at the Utah State Archives. Cases in volume 1 date from 1895\, those,in volume 2 date from 1923\, those in volume 3 date from 1937\, and those in volume 4 date from 1959. Entries in volume 4 state that a fifth volume is now in use by the agency.",Permanent. Retain for 10 year(s),Public,2.00 cubic feet
10149,District Court (Fourth District : Wasatch County),Declaration of intention record books,i 1896-1935.,none,"These volumes contain declarations of individuals' intentions to later become United States citizens. The first forms contain blanks only for the individual's name\, sovereign\, date\, and signatures of the individual and the clerks witnessing his statement. Beginning in 1906\, the courts were required to use more detailed forms in volumes furnished by the Bureau of Immigration and Naturalization. The forms contain blanks for the name and location of the court; individual's name\, occupation\, personal description\, birth date and place\, and current residence; the location from which he emigrated and the vessel name; last foreign residence; name and title of ruler from whom he would be renouncing allegiance; and,the port and date of arrival in the U.S. By 1917\, additional blanks were inserted for marital status\, and if applicable\, wife's name (spouse's name after 1922)\, birthplace\, and residence. By the 1930s more blanks were added for sex\, race\, present nationality; marriage date and place; the number of children with their names\, birth date\, birthplace\, and residence; any previous declaration of intention with number\, location\, and court; and his or her name at entry. Very few declarations were filed during the 1930s\, so in 1935 the court decided to relinquish jurisdiction in the matter\, referring individuals instead to the U.S._District Court in Salt_Lake City.",Permanent. Retain for 9 year(s),Public,
9889,District Court (Fourth District : Wasatch County),Minutes,1896-,Chronological,,Retain permanently,Public,
29876,District Court (Fourth District : Wasatch County),Wills deposited for safekeeping,1890-2017.,,"These original wills were deposited by individuals with district courts for safekeeping\, as per Utah Code 75-2-901 (2016). Wills are legal instruments which divide an individual's possessions and assets among his/her beneficiaries and include information concerning the executor of the estate\, as well as the signatures of witnesses and attorneys involved. A will may be divided into several sections and cover a variety of topics regarding the estate.",Retain permanently,Private,
10081,District Court (Fourth District : Wasatch County),Judgments,1900-,"Numerical by book number, thereunder chronological","This series documents judgments for civil matters processed and filed in the Fourth District Court in Wasatch County. The records provide information on the actual court case including information generated during or after the final judgment. They may also contain information from governmental agencies including: the Tax Commission\, Industrial Commission\, and Unemployment.",Permanent. Retain until administrative need ends,Public,5 microfilm reels
84158,District Court (Fourth District : Wasatch County),Civil registers of actions,1896-,"Numerical by case number, thereunder chronological","Civil cases document the legal process and the administration of justice in conjunction with civil proceedings for the determination of a controversy between parties wherein rights are enforced or protected\, or wrongs are prevented or redressed. Records and documents pertaining to a particular civil action are filed together by the court clerk and collectively these documents constitute the case file. As these records or actions are filed\, the clerk enters them in the registers which comprise this series. The clerk is required as documents enter the case file to make a notation that shows ""the nature of each paper filed or writ issued and the substance of each order or judgment of the court and of the returns showing execution of process. The notation of an order or judgment shall show the date the notation is made. When trial by jury has been properly demanded or ordered the clerk shall enter the word ""jury"" on the page assigned to that action [UCA 79 (b) (2)]."" A register of,actions may contain the following entries for each civil case: name of the attorney for plaintiff and defendant\, name of the judge presiding over the case\, petitions\, complaints\, summons\, answers to summons\, orders from the court\, assignment of judges\, exhibits\, judgment\, findings and conclusions\, costs\, decrees\, requests by attorneys for instructions to the jury\, verdict\, motions for cross complaints or new trials\, amendments to previous answers and disclaimers.",Permanent. Retain for 9 year(s),Public,5 microfilm reels
3635,District Court (Fifth District : Washington County),Civil case files,1896-,Numerical by case number.,"Original complaint or summons\, and all legal papers filed through disposition or dismissal of civil cases\, the proceedings between parties wherein rights are enforced or protected\, or wrongs are prevented or redressed\, which cannot legally be called criminal cases\, involving real property and incidents in Washington. Transcripts and exhibits are not included. Civil cases include petitions for divorce\, suits to recover money\, voluntary withdrawal or dissolution of corporations\, and writs of habeas corpus. For the approximately twenty years following statehood\, grand jury reports and lists\, various writs\, oaths of office\, etc\, were also assigned civil case numbers.",Retain permanently,Public,34.35 cubic feet 45 microfilm reels
23780,District Court (Fifth District : Washington County),Estate administration index,1880-1902.,Chronological by date,"The Index to Record of Administration of Estates is a probate register of actions taken in estate and guardianship cases handled by the Washington County Probate Court\, and subsequently by the probate division of Fifth District Court: Washington County. For each case the register names an individual\, states the kind of case\, and then lists each action taken in the case. Each entry provides both the date of action and a reference where that action was recorded in Probate Record Books F\, G\, H\, or in the Will Book. While subsequent registers of action include all functions of the probate division\, this index includes estate and guardianship cases only.",,Public,0.20 cubic foot 1 microfilm reel
3636,District Court (Fifth District : Washington County),Probate case files,1896-,Numerical by case number.,"A collection of all documents and actions filed with the court clerk in the course of probating wills of deceased persons make up the probate case files. Guardianships and adoptions may be included. Records and documents pertaining to a particular action are filed together by the court clerk\, who is required by the Rules of Civil Procedure to file pleadings and other legal papers. Collectively they constitute the case file. Case numbers are assigned by the court when papers are initially filed with the clerk. Files for probate cases include such documents as wills\, decrees\, continuations of hearings\, discharges\, petitions\, notices\, bonds\, letters testamentary\, testimonies\, findings of fact and conclusions of law\, commitments\, affidavits\, proof of publication\, appraisals\, reports\, orders\, depositions\, property inventories\, etc.",Retain permanently,Public,28.00 cubic feet 52 microfilm reels
24079,District Court (Fifth District : Beaver County),Citizenship certificate stubs,1907-1911.,Numerical by certificate number,"These preprinted stubs kept a record of each certificate of citizenship issued to newly naturalized citizens. A certificate was given to the new citizen and a copy mailed to the federal Bureau of Naturalization. The court clerk kept these stubs which recorded the essential information on the certificate: number; name; age\, when and where the declaration of intention was filed; when and where the petition for citizenship was filed; name\, age\, and residence of wife; name\, age\, and residence of minor children; date order filed; and holder's signature.",,Public,
24290,District Court (Fifth District : Beaver County),Civil case files,1896-,Numerical by case number.,These case files document civil cases handled by the Fifth District Court in Beaver. They include all papers filed with the court,,Public,40.00 cubic feet 64 microfilm reels
24338,District Court (Fifth District : Beaver County),Criminal case files,1896-,Numerical by case number.,"Case files are made up of the various documents filed with the Fifth District Court in Beaver County pertaining to each specific case. The records usually contain information such as the case number\, and the names of the defendants\, counsel\, jurors\, and witnesses. The case file may include complaints\, indictments\, subpoenas\, verdicts\, warrants of arrest\, execution or confinement\, warrant returns\, affidavits\, orders\, judgments\, appeal notices. Files rarely include transcripts of testimony. First\, second\, and third degree felony cases are the predominant case file type within this series (a major crime for which the maximum imprisonment is more than one year in a state correctional institution). This would include first degree offenses such as murder\, rape\, aggravated kidnapping\, aggravated burglary and robbery\, arson\, and possession with intent to distribute drugs. Second degree offenses include: manslaughter\, robbery\, residential burglary\, kidnapping\, perjury\, forgery\, theft of,property valued over $1\,000.00\, forcible sexual abuse\, and intentional child abuse. Third degree felonies include: burglary of non-dwellings\, theft\, aggravated assault\, forgery\, unlawful sexual intercourse\, joyriding\, possession with intent to distribute marijuana or cocaine\, and false or forged prescriptions.",Permanent. Retain for 50 year(s),Public,4.00 cubic feet 6 microfilm reels
6954,District Court (Second District : Weber County),Criminal case files,1896-,Numerical by case number.,"Case files are made up of the various documents filed with the Second District Court in Weber County pertaining to each specific case. The records usually contain information such as the case number\, and the names of the defendants\, counsel\, jurors\, and witnesses. The case file may include complaints\, indictments\, subpoenas\, verdicts\, warrants of arrest\, execution or confinement\, warrant returns\, affidavits\, orders\, judgments\, appeal notices. Files rarely include transcripts of testimony.",Retain permanently,Public,70.85 cubic feet 260 microfilm reels
29875,District Court (Second District : Weber County),Wills deposited for safekeeping,1890-2017.,Alphabetical.,"These original wills were deposited by individuals with district courts for safekeeping\, as per Utah Code 75-2-901 (2016). Wills are legal instruments which divide an individual's possessions and assets among his/her beneficiaries and include information concerning the executor of the estate\, as well as the signatures of witnesses and attorneys involved. A will may be divided into several sections and cover a variety of topics regarding the estate.",Retain permanently,Private,
83892,District Court (Second District : Weber County),Naturalization record books,i 1896-,After 1906 entries are arranged numerically by case number in sequentially numbered volumes. From 1896-1906 arrangement is chronological.,"These volumes contain documentation of the final steps of becoming a United States citizen. They include petitions for naturalization\, certificates of citizenship and accompanying documentation. The first volume contains only certificates of citizenship giving date\, applicant's name\, former country and kingdom\, current county of residence\, and a standardized statement that the applicant had produced the necessary evidence and taken the required oaths. The judge then signed the certificate. The 1904-1906 volume of preprinted application forms consisted of an applicant's affidavit and witness affidavits\, as well as a certificate of citizenship. The applicant's affidavit gave his,name; current address; occupation; birthplace\, birth date and age; port\, vessel\, and date of arrival; other U.S._residences; date and place of declaration of intention; and any U.S. military service. The affidavit included an oath of renunciation of allegiance to his former sovereign and a statement of character. Witness affidavits confirmed the applicant's statements and declared his worthiness to become a citizen. The court's order admitting the applicant as a citizen was included and a copy of the certificate of citizenship was recorded. Blanks are provided for the signatures of the individual\, witnesses\, judge\, and court clerks. After 1906\, courts used federally provided record books from the,Bureau of Naturalization. Petitions for naturalization include the individual's name\, residence\, occupation\, birth date and birthplace; the place from which he emigrated\, date and port of arrival\, and vessel name; date and court of declaration of intention; spouse's name\, birthplace\, and residence; children's names\, birthdates\, birthplaces\, and residences; and any previous petitions filed. Also included were the affidavits of two witnesses\, the oath of allegiance\, and court order admitting the person to citizenship. Later space was added for memoranda of continuances\, denial of petition if applicable\, etc. Various corroborating documents may also be included: declarations of intention\, certificates of military service\,,certificates of arrival\, witness depositions\, occasional correspondence\, and even court orders revoking citizenship.",,Public,6.50 cubic feet 8 microfilm reels
1626,District Court (Third District : Salt Lake County),Civil and criminal blotters,1876-1917.,Alphanumerical.,"For each date there are multiple entries giving case number\, plaintiff and defendant \, and briefly what action was taken (eg. motion for new trial heretofore submitted\, overruled; demurer heretofore submitted\, overruled; trial of case; etc.). The series boundaries are unclear\, and contain individual judge's blotters from the various counties in the Territorial Third District Court and from the post-statehood Third District Court in and for Salt Lake County.",,Public,
1633,District Court (Third District : Salt Lake County),Grand jury financial statements,1903-1907.,Alphanumerical,,Permanent. Retain for 1 year(s),,
1650,District Court (Third District : Salt Lake County),Minute books,i 1896-1967.,Chronological by date.,"The minute books document the proceedings of the Third District Court's civil and criminal cases in and for Salt Lake County; minutes for the probate division of the court are not included. Juvenile cases were separated after 1901. Business matters recorded include court site\, officers present\, jurors selected\, and scheduling and assignment of cases. A typical case will span multiple dates and may appear under more than one judge. The original charge is not always specified; the details were recorded instead in information or indictment records. The case will include indictment or filed complaint; procedural issues; statement of case presentation with witnesses' names but not testimony; the findings; and sentencing/settlement. Cases include those for murder\, larceny\, robbery\, burglary\, assault\, rape\, riot\, polygamy\, gambling\, narcotics\, sodomy\, child abuse\, prostitution\, etc. Liquor law cases are common in the 1920s. Traffic violations are common later. Monetary cases include forgery\,,embezzlement\, and bad check writing. Also included are receivership\, garnishment\, debt\, foreclosure\, dissolutions of corporation\, and tax commission liens. Bank and loan company liquidations are common in the 1930s. Issues in civil cases are difficult to determine\, but include property disputes\, wage disputes\, and liability claims. Divorce\, alimony\, and child support cases are common throughout. Commitments to state institutions (e.g._asylum\, reform school\, tuberculosis sanatorium) are present. The most information occurs in property disputes and in cases where the jury was asked to assign percent of negligence or resolve multiple questions in its findings. District courts also had the power to grant citizenship and the proceedings are noted with a list of applicants\, their witnesses\, and their native country. Most cases are exercises of original jurisdiction\, but do include appeals from county\, justices\, or municipal courts. By the end of the 1960s\, minute books were dropped and,minute entries instead were made part of individual case files.",,Public,89 microfilm reels
1663,District Court (Third District : Salt Lake County),Abstracts of judgment books,1889-1963.,Chronological by filing date.,"This series contains judgment abstracts filed with the Third District Court in and for Salt Lake County. An abstract of judgment is a court document that states how much the loser of a lawsuit owes. Justice of the peace courts\, city courts\, other district courts\, the Industrial Commission\, and the Tax Commission could all file an abstract of judgment with the clerk of the district court of any county to serve as a lien upon the judgment debtor and to allow for execution in that county. The records are bound in volumes beginning with an alphabetical plaintiff index and followed by information relating to specific cases. Individual entries contain names of the plaintiff and defendant\, court where judgment occurred\, and the amount of judgment and prevailing party. That information is then followed by a log of the filing dates for individual documents such as the abstract of judgment\, warrants\, or satisfactions.",,Public,26 microfilm reels
1502,District Court (Third District : Salt Lake County),Case record listings,1935-1955.,Alphanumerical,,Permanent. Retain for 1 year(s),,
1659,District Court (Third District : Salt Lake County),Monthly reports on enemy aliens,1942-1951.,Alphanumerical.,These reports include notices and objections and withdrawals of objections.,,Public,
1680,District Court (Third District : Salt Lake County),Liquor license applications book,1911-1917.,Alphanumerical,,,Public,
1687,District Court (Third District : Salt Lake County),Papers register,1897-1900.,Alphanumerical,"Records title of case\, process\, by whom served\, to whom returned in sheriff's office\, date\, district court's number\, sheriff's docket number\, by whom received in county clerk's office\, date\, and remarks.",,Public,
3562,District Court (Third District : Salt Lake County),Naturalization case files,1850-1915.,None.,Loose declarations of intention and depositions taken in naturalization hearings.,,Public,1.35 cubic feet
3578,District Court (Third District : Salt Lake County),Wills,1869-,Numerical by case number.,"Legislators at the second Utah Territorial Legislative Assembly organized probate courts in each of Utah's counties and endowed these courts with the right to exercise jurisdiction in the probate of wills and the administration of estates of deceased persons (Laws of Utah\, Chapter 42\, 1852). The assembly clarified the manner in which estates should be settled. By law any person of full age and of sound mind could dispose of all of his property by will\, with the exception that sufficient first be withheld to pay any outstanding debts. The signatures of two competent witnesses in addition to the testator validated a completed will. The law stated that if the court allowed and attested the will\, it should be carried into effect (Compiled Laws of Utah\, 1876\, Title 14\, chapter 1\, sections 1-6). Each will follows a similar format. It states that the testator meets the requirement of being of sound mind and legal age. It names who the testator desires to be the executor of his estate. It,enumerates the testator's property and designates whom he wishes to inherit each item.",Permanent. Retain for 50 year(s),Public,3.00 cubic feet 43 microfilm reels
1622,District Court (Third District : Salt Lake County),Civil case files,i 1896-,Chronological by calendar year thereunder numerical by case number.,"Original complaint or summons\, and all legal papers filed through disposition or dismissal of civil cases\, the proceedings between parties wherein rights are enforced or protected\, or wrongs are prevented or redressed\, which cannot legally be called criminal cases\, involving real property and incidents in Salt Lake County. Transcripts and exhibits are not included. Civil cases include petitions for divorce\, suits to recover money\, voluntary withdrawal or dissolution of corporations\, and writs of habeas corpus. For the approximately twenty years following statehood\, grand jury reports and lists\, various writs\, oaths of office\, etc\, were also assigned civil case numbers.",Permanent. Retain for 50 year(s),Public,2.00 cubic feet 3293 microfilm reels
15098,District Court (Fourth District : Utah County),Mental health commitment case files,1896-,Numerical by case number.,These are documenting forms and papers used by the district court to have individuals committed to mental health institutions and includes all which present evidence why the individual should be committed.,Permanent. Retain for 9 year(s),Controlled,
17830,District Court (Fourth District : Utah County),Wills,1874-1954.,Chronological by date.,Wills are recorded with the court to direct the disposition of an individual's estate upon his passing.,,Public,2 microfilm reels
14437,District Court (Fourth District : Utah County),Probate case files,1868-,Numerical by case number,"These are probate case files created by the the fourth judicial district court. The files document the various legal aspects of individual probates\, i.e.\, cases involving adoptions\, guardianships\, and the estates of deceased or incompetent persons.",Permanent. Retain for 50 year(s),Public,1.00 cubic foot
19504,District Court (Fourth District : Utah County),Minutes,1896-1969.,Chronological by date.,"Minutes are a daily record of documents filed and actions taken with regard to every matter brought before each session of the court\, largely regarding documents submitted\, appearances before the court\, and orders issued.",,Public,17 microfilm reels
26112,District Court (Fourth District : Utah County),Civil index to actions,1896-1986.,Alphabetical by surname.,"This series serves as an alphabetical index to the civil registers of action kept by the court. For each numbered volume in this series two separate books were created\, one listing entries by surname of the plaintiff and one listing entries by surname of the defendant. Specific information recorded for each name includes the docket number (case number) as well as the register of action book number the case can be found in.",,Public,5 microfilm reels
26020,District Court (Fourth District : Utah County),List of civil cases dealing with water rights,1870-1949.,Chronologically by date.,"The Fourth District Court has compiled a list of civil cases dealing with water rights issues. This list includes the case number\, minute book number\, date of case\, and names of plaintiffs and defendants.",,Public,
25986,District Court (Fourth District : Utah County),Probate registers of action,1896-1986.,Numerical by case number.,"Registers of action are listings of all actions relative to individual cases. Registers provide complete histories of each case\, including the names of deceased persons in the probate of estates or of incapacitated persons or minors in the case of guardianships\, dates for every action and hearing\, and the nature of the action taken on each date. Registers of action provide reference to court minute or record books.",,Public,
25988,District Court (Fourth District : Utah County),Probate and insanity cases indexes,1896-1977.,Alphabetical by first letter of surname.,"This index references Probate registers of action 4-17 as well as Examination register E-1. These registers include probate\, guardianship\, adoption\, name changes\, and insanity cases. Additional indexes include sanity indexes of cases handled for other counties in the state of Utah by the Fourth District Court (Utah County). Often cases pertaining to the mentally ill were handled in Utah County regardless of the persons lawful county of residence due to the State Mental Hospital being located in Provo. Instead of transporting the patients back to their respective counties of residence\, the local court assumed jurisdiction over State Mental Hospital hearings. The counties were subsequently charged a fee for the services provided by the court and Utah County clerk in the receiving\, filing\, and notices of these hearings.",,Private,
25943,District Court (Fourth District : Utah County),Criminal registers of action,1896-,Numerical by case number and generally chronological by filing date.,"Registers of actions are listings of all actions relative to individual cases. Registers provide complete histories of each case\, including the names of the plaintiff and defendant\, the case number\, dates for every action and hearing\, and the nature of the action taken on each date. Registers of action provide reference to court minute or record books.",Permanent. Retain until administrative need ends,Public,1.50 cubic feet 1 microfilm reel
29663,District Court (Fourth District : Utah County),Deposited original wills,1890-2017.,Alphabetical.,"These original wills were deposited by individuals with district courts for safekeeping\, as per Utah Code 75-2-901 (2016). Wills are legal instruments which divide an individual's possessions and assets among his/her beneficiaries and include information concerning the executor of the estate\, as well as the signatures of witnesses and attorneys involved. A will may be divided into several sections and cover a variety of topics regarding the estate.",,Private,
30750,District Court (Fourth District : Utah County),County and court record index book,undated.,Alphabetical by name.,"This series contains a variety of indexes for both Utah County government records and Fourth District Court of Utah County records. Record indexes include county incorporation records\, civil cases and probate cases",Retain permanently,Public,
84182,District Court (Fourth District : Utah County),Inheritance tax liens registers,i 1905-1952.,Chronological,"The district court clerk registers the estate settlements showing the heirs\, devisees\, or grantees\, and their relationship to the deceased. This settlement was then assessed for tax purposes. Appraisal of property is included and the executor or administrator is named. If any real estate was subject to lien the lien was also registered.",,,
1124,District Court (Fifth District : Iron County),Probate record books,i 1899-1964.,Chronological by date.,"Probate record books contain details of proceedings in estate an guardianship cases. Personal name change cases may also appear. For deceased persons\, the will\, appraisals and inventories\, and the settlements are recorded. For guardianships\, the appointment of a guardian and frequently an account of some property are noted. Adoption records give the full order of adoption\, often with statements from both the natural and adoptive parents or a social service agency detailing circumstances of the adoption.",,Public,11 microfilm reels
18218,District Court (Fifth District : Iron County),Probate registers of actions,1908-1990.,"Numerical by case number, thereunder chronological by date.","Probate registers of action list each action taken in the cases presented to the probate division of the Fifth District Court in Iron County. In addition to handling the estates of deceased persons\, the probate division also deals with adoptions\, guardianships\, and insanity and incompetency cases. The court is responsible for adjudicating and conveying ownership of town site lands (Utah Code\, 57-7-19\, 1953). Occasionally\, the court handles name changes and inquests regarding the cause of a death. In each case the probate register indicates the name or names of the individuals involved\, the kind of case\, and the name of the petitioner's attorney\, followed by a list of each action taken in the case and the date that action was taken.",,Public,4 microfilm reels
1390,District Court (Fifth District : Iron County),Minute books,1896-1988.,Chronological by date.,"Minute books contain the documentation of daily proceedings of the court but are not transcripts of court cases. Business matters include court site and officers present\, jury selection\, judicial appointments\, expense claims\, as well as entries noting the day's proceedings on various cases. A typical case will span multiple dates and will include an indictment or indication of the filed complaint\, procedural issues\, presentation of the case\, witnesses' names\, the verdict\, and precise sentencing or settlement.",,Public,10 microfilm reels
17475,District Court (Fifth District : Iron County),Estate settlement record book,1889-1900.,Chronological,Pre-printed forms regarding estate settlement (12 June 1889-14 April 1900) and property sales (8 June 1889-9 January 1900). Begun in the Iron County Probate Court and continued under the 5th District Court for Iron County.,,,1 microfilm reel
18194,District Court (Fifth District : Iron County),Civil case index,1896-1925.,Alphabetical by surname.,"This series contains civil case alphabetic indexes created by the Court\, to record the names of the parties involved in civil actions and provide assigned case numbers\, facilitating clerical management of and access to the case files. The index contains plaintiff name\, defendant name\, register of action page number\, and case file number (docket number).",,Public,1 microfilm reel
17478,District Court (Fifth District : Iron County),"Administrator's, executor's and guardian's record book",1886-1899.,,"Record book with three sections of preprinted forms. One section for administrators showing appointment of administrators\, appointment of appraisers\, time for hearing petition\, etc. One section for executors showing proof of will\, admission of will\, probate of will\, etc. One section for guardians showing oaths\, appointment\, etc. Probably a category of probate record books.",,,1 microfilm reel
6720,Salt Lake City (Utah). Cemetery,Sexton's grave opening order files,i 1934-1975.,Numerical by lot number,"These files contain signed authorizations to open graves to guarantee body is interred in a specific burial plot. they are used to generate interment record\, lot record\, and automated index record. These files include time order received\, deed number\, date\, lot owner's name\, authorization signature\, address and phone number\, name of person being interred\, location of grave by plat\, block\, lot\, grave number\, and tier\, type of opening\, type of container\, handling mortuary\, funeral date and time\, date entered interment record\, date entered in lot record\, interment number\, entry number\, birth and date\, date and place\, receipt number\, headstone information\, amount of money received and remarks if any.",,,
6725,Salt Lake City (Utah). Cemetery,Cemetery plot deeds,1863-,Numerical by deed number,"These deeds are the city's copy of actual deeds issued to owners of cemetery plots in the city cemetery. They are used to keep an accurate record of plot ownership and whether they have perpetual care. These deeds include deed number\, date issued\, name of owner\, amount of ground purchased\, description of grave purchased\, amount paid\, and receipt number.",Retain permanently,,
4936,Salt Lake City (Utah). Public Services. Parks Department,Annual reports,1913-,Chronological,"These are reports on program activities and accomplishments of the municipality or individual department for the previous year. They may include statistics\, narrative reports\, graphs\, and diagrams.",Permanent. Retain until administrative need ends,Public,0.35 cubic foot
6694,Salt Lake City (Utah). Public Services. Parks Department,Lifetime golf pass program files,1977-1985.,Chronological,These program files document a former policy of giving retired city employees a lifetime pass to city golf courses. They are used to maintain a record of who received such passes. These files include log of names and related correspondence.,Retain for 50 year(s),,
6690,Salt Lake City (Utah). Public Services. Parks Department,Park use petitions and log,1984-,Numerical by petition number,"These petitions are submitted by the public requesting services or rental facilities requiring the Parks Department approval. They are used to maintain a record of parks petitions for scheduling special events or requests for parks or park services. The date of petitions are also recorded in a log. These petitions include petitioner's name\, request date\, location involved\, participants names\, addresses\, phone numbers (if applicable)\, assigned number\, and verification of payment (if applicable).",Retain for 2 year(s),,
6693,Salt Lake City (Utah). Public Services. Parks Department,Golf Advisory Board meeting minutes,1980-,Chronological,"These are minutes of each meeting held by the Golf Advisory Board. The board was created by city ordinance to make recommendations and to oversee all the operations of city's golf courses and its enterprise fund (budget). Member of the board are appointed by the Mayor. These minutes include minutes\, budget information\, capital improvement projects\, financial reports\, and miscellaneous information.",Permanent. Retain for 20 year(s),,
8773,Salt Lake City (Utah). Public Services. Parks Department,Park reservation files,1984-,None,These files contain the actual reservation requests submitted by the general public. They are used as a record to schedule park facilities. Computer printouts are received weekly and are used as easy reference for telephone inquiries. These files include current date; name of group; number of people; name; address and phone number of requesting person; area and park requested; time; date; and amount paid; computer printout lists only name of park and whether reserved. This information is stored on hard disk and is backed up on tape daily and annually.,Retain for 2 year(s),,
8774,Salt Lake City (Utah). Public Services. Parks Department,Park development construction files,1977-,Alphabetical by park name,"These project files document the actual construction of new park development\, park renovation\, and other park improvements. They are used for reference while projects are in progress and for reference after completion. The building specifications have been computerized. These files include drawings of all park development projects along with specifications\, construction as built drawings and related correspondence. The building specifications are stored and backed up on floppy disk.",Retain permanently,,
6721,Salt Lake City (Utah). Cemetery,Manual burial plot index books,1848-,Alphabetical by name,"This index consists of large books containing the names of property owners or deceased persons interred in the City Cemetery. It is used for reference purposes. Information from this index includes name\, internment number\, deed number\, date interred\, location of grave by plot\, lot\, block\, tier\, and grave number.",Retain permanently,,
6724,Salt Lake City (Utah). Cemetery,Cemetery deed register,i 1863-1976.,Numerical by deed number.,"These large books contain the names of all persons owning property in the City cemetery. The information contained in these books includes deed number\, date issued\, name of owner\, description of property\, amount paid\, receipt number\, perpetual care record\, date issued\, and certificate number.",,,2 microfilm reels
6726,Salt Lake City (Utah). Cemetery,Perpetual care certificates,1863-,Numerical by certificate number,"These certificates are the city's copy of certificates issued to grave owner. They are used as a cross reference to plot deeds to record if person has perpetual care. These certificates include certificate number\, date issued\, name\, amount paid\, receipt number\, and grave location.",Retain permanently,,
6691,Salt Lake City (Utah). Public Services. Parks Department,City parks files,1975-,Alphabetical by park name,"These files contain information concerning each of the city's fifty-five parks. They are used to maintain a record of construction projects in each park for historical and informational purposes. These files include correspondence\, architectural drawings\, contracts\, specifications\, newspaper clippings\, histories of individual parks\, complaints\, and some photographs.",Retain permanently,,
6718,Salt Lake City (Utah). Cemetery,Report of burials,1980-2018.,Chronological,"These monthly reports show specific burials at the City Cemetery. They are used for verification of work accomplished. These reports include date of death; name of deceased; age; county where death occurred; name of funeral director; and summary totals for each calendar year. Also shows totals of regular burials\, removals from cemetery\, and remains interred.",Retain for 10 year(s),,
6719,Salt Lake City (Utah). Cemetery,Cemetery work orders,1980-2019.,Chronological,"These work orders ensure that specific problems are remedied by the Parks Department in the City Cemetery. Information from these work orders include date\, person owning property\, plat\, block\, lot and grave location\, description of service requested\, date service completed\, and name of person completing service.",Retain for 3 year(s),Public,
6727,Salt Lake City (Utah). Cemetery,Sexton's receipt book,1970-2018.,Numerical by receipt number,"These receipts are given for money received for burial lots in City Cemetery. They are used to record money generated by cemetery. These receipts include date\, receipt number\, from whom received\, amount received\, fees involved\, credits\, and cash sales.",Retain for 5 year(s),,
6729,Salt Lake City (Utah). Cemetery,Cemetery land sales and transfer reports,1960-2019.,Chronological,"These reports are the city's copy of land sales and transfers submitted twice annually to the Salt Lake County Recorder for recording purposes. They are used to show that records have been filed with the county recorder. These reports include name of present owner\, deed number\, plat location\, block number\, lot number\, whether purchase or transfer\, and from whom transferred.",Retain for 1 year(s),,
6723,Salt Lake City (Utah). Cemetery,Cemetery lot records,s 1848.,Numerical by lot number,"These large books contain the exact locations of all persons buried in the City Cemetery. It is used for reference purposes. The information contained in these books include plot\, block\, lot\, grave location\, and lot ownership record.",,,10 microfilm reels
6728,Salt Lake City (Utah). Cemetery,Cemetery monthly death report,1970-2019.,Chronological,"These monthly reports are the city's copy of a report furnished by the Salt Lake City-County and the Utah State Departments of Health for deaths when the deceased was buried in the City Cemetery. The cemetery maintains a copy of the report only to verify the report was made. These reports include death date\, name of deceased\, age\, county where death occurred and name of funeral director.",Retain for 1 year(s),,
6730,Salt Lake City (Utah). Cemetery,Cemetery map book,1943-,"by plat, lot, and block","These large books contain maps of the city cemetery. They are used daily to local specific grave sites. The information contained in this book includes index\, plat\, block\, and lot pages.",Retain permanently,,
3227,District Court (Third District : Salt Lake County),Columbia Trust Company certificate shares register,1924-1929.,Alphanumerical,,Permanent. Retain for 1 year(s),,
3253,District Court (Third District : Salt Lake County),Criminal registers of actions,1896-1974.,"Numerical by case number, thereunder chronological by filing date.",This series documents the individual criminal cases tried by the Third District Court. Actions taken in each case are recorded on separate documents and then filed together to become the case file. As these documents enter the case file they are recorded in the Criminal Registers of Actions. Registers of Actions thus function as a chronological list of the actions taken in each criminal case.,,Public,24 microfilm reels
3256,District Court (Third District : Salt Lake County),Deseret Savings Bank general ledger,1895-1923.,Alphanumerical,,Permanent. Retain for 1 year(s),,
3252,District Court (Third District : Salt Lake County),Civil registers of actions,1896-1974.,"Numerical by case number, thereunder chronologically.","Civil cases document the legal process and the administration of justice in conjunction with civil proceedings for the determination of a controversy between parties wherein rights are enforced or protected\, or wrongs are prevented or redressed. Records and documents pertaining to a particular civil action are filed together by the court clerk and collectively these documents constitute the case file. As these records or actions are filed\, the clerk enters them in the registers which comprise this series. The clerk is required as documents enter the case file to make a notation that shows ""the nature of each paper filed or writ issued and the substance of each order or judgment of the court and of the returns showing execution of process. The,notation of an order or judgment shall show the date the notation is made. When trial by jury has been properly demanded or ordered the clerk shall enter the word ""jury"" on the page assigned to that action [UCA 79 (b) (2)]."",A register of actions may contain the following entries for each civil case: name of the attorney for plaintiff and defendant\, name of the judge presiding over the case\, petitions\, complaints\, summons\, answers to summons\, orders from the court\, assignment of judges\, exhibits\, judgment\, findings and conclusions\, costs\, decrees\, requests by attorneys for instructions to the jury\, verdict\, motions for cross complaints or new trials\, amendments to previous answers and disclaimers.",,Public,190 microfilm reels
3259,District Court (Third District : Salt Lake County),Utah Banking company ledger book,1907-1909.,Alphanumerical,,Permanent. Retain for 1 year(s),,
3219,District Court (Third District : Salt Lake County),Notices register,1900-1903.,Chronological,"The Notice Books are variously labeled as Notice Books and Notice Registers. These books are maintained in chronological order and contain the following information relative to each case: case number\, plaintiff\, defendant\, attorneys for plaintiff and defendant\, and the type of action being filed in the case on a given date (i.e.\, demurrer to complaint\, motion to dismiss\, motion for new trial). The purpose of the Notice Book is to record the actions relative to each case. Today\, the Notice Book is no longer maintained by the clerks. It has been integrated into the scheduling process and is included in court calendar. The same information can be obtained from the Minute Books and Docket Books.",Permanent. Retain for 1 year(s),Public,
5607,District Court (Third District : Salt Lake County),Exhibits,1899-1959; 1972.,"Alphabetical by case type, thereunder numerical by case number.","This series contains exhibits filed as evidence in various court cases brought before the Third District Court. Most of the Court cases documented in this series are civil cases\, but exhibits from a few criminal and probate cases are included as well. The overwhelming majority of the exhibits are photographs\, but some maps\, newspaper clippings\, 16mm movie film\, and other documents are contained in the series as well.",,Public,2.60 cubic feet
13199,District Court (Third District : Salt Lake County),Assumed names and partnership records,undated,none,,Retain permanently,,1 microfilm reel
12650,District Court (Third District : Salt Lake County),Court index,1972-,,"The court index is a master index to all adoption\, civil appeal\, civil\, criminal appeal\, criminal\, debtor/creditor\, divorce\, miscellaneous\, and probate cases filed in Third District Court since 1975. Each type of case is broken into four categories: ""alphabetic"" (both plaintiff and defendant)\, ""defendant""\, ""plaintiff""\, and ""numeric"". Available through the court are microfiche copies of various ""year-to-date"" and multiple-year compilations produced between 1975 and 1988. Available only at the court is a Wang computerized index (1989-present)\, maintained since January 1989.",Retain permanently,,
14260,District Court (Third District : Salt Lake County),Civil case index,1969-1988.,Alphabetical,"The civil case index records the names of plaintiffs and defendants involved in civil actions and provides assigned case numbers\, facilitating clerical management of and access to the civil case files.",,Public,1 microfilm reel
14157,District Court (Third District : Salt Lake County),Miscellaneous civil and criminal file registers of actions,1925-1977.,Chronological,"The registers are the official record of all actions filed with the court clerk in connection with individual cases. As documents or court actions are filed\, the clerk makes a notation in the volumes which comprise this series showing the nature of each paper filed and the substance of each order of the court. The registers of action document the legal process and the administration of justice in conjunction with miscellaneous cases that do not involve a hearing and generally need only the formality of a judge's signature for approval and thus take up little judicial time. They are distinguished from series 1622\, CIVIL CASE FILES (1896-present)\, which involves disputed cases wherein issues are more complex and proceedings more protracted.,In addition to recording the filing of documents placed in case files\, the county clerk used volumes 1 and 2 to note other miscellaneous information. An alphabetic list of vital statistics registrars and deputies taking the constitutional oath of office in 1921 was made on page 30 of volume 1 while a record of bounty vouchers issued by the clerk between 1944 and 1964 was maintained at the back of volumes 1 and 2.",,Public,1 microfilm reel
14156,District Court (Third District : Salt Lake County),Miscellaneous case files (restricted),1964-1992.,"Chronological by calendar year, thereunder numerical by consecutive case number","This series contains individual documents from case files or entire case files which have been ordered sealed by the court pursuant to statute or court rule or otherwise restricted. By law\, records to be sealed are placed in an envelope which is then securely sealed. The court clerk records the case number on the envelope and inscribes across the sealed part of the envelope the words ""Records sealed. Not to be opened except upon written order of the court."" Sealed records are closed to inspection\, except to the parties. Among the restricted cases are sealed adoption files\, sealed and expunged cases often relating to criminal investigations\, the relinquishment of newborn children for adoption\, and private medical files associated with court ordered sterilization or psychiatric examination.",,Exempt,3.00 cubic feet
17902,District Court (Third District : Salt Lake County),Probate blotters,1901-1905.,Chronological by date.,"Blotters provide brief notes on actions taken in estate\, guardianship\, incompetence\, and similar probate court cases on a given day. Each day lists case name\, attorneys' names\, nature of hearing\, and brief note on action taken for each case. These notes were then transcribed and typed up into more formal PROBATE MINUTES.",,Public,
23809,District Court (Third District : Salt Lake County),Calendars,1897-1898.,Chronological by date.,"For each date on these pre-printed calendars\, the clerk docketed cases acted upon. Each notation gives parties\, attorneys\, type of activity and case number. Cases seem to be civil cases\, and the books belonged to judges Street and/or Cherry and Ritchie and/or Hiles.",,Public,
29205,District Court (Third District : Salt Lake County),Historic probate blotters,1901-1905.,,"Blotters provide brief notes on actions taken in estate\, guardianship\, incompetence\, and similar probate court cases on a given day. Each day lists case name\, attorneys' names\, nature of hearing\, and brief note on action taken for each case. These notes were then transcribed and typed up into more formal PROBATE MINUTES.",,,0.20 cubic foot
1420,District Court (Fourth District : Utah County),Adoption record books,i 1885-1949.,Chronological by date.,"This series contains records of adoption proceedings. Entries for a typical case include statements of the natural parents\, the witnesses\, and child if of sufficient age. The statements may record some family details such as child's birth date\, legitimacy\, abandonment\, death of one or both parents\, divorce\, and other adoption factors. The judge's decree of adoption is also recorded\, noting the child's new name.",,Exempt,2 microfilm reels
3592,District Court (Fourth District : Utah County),Criminal case files,1896-,Numerical by sequential case number.,"These are criminal case files (predominantly first\, second and third degree felonies\, but also misdemeanor and juvenile cases) for the Fourth District Court. Case files typically include indictments\, subpoenas\, verdicts\, warrants\, returns of warrants\, informational papers\, affidavits\, affidavits of impecuniosity\, court orders\, judgments\,warrants of execution and confinement\, warrants of death\, notices of appeal\, demurrers\, answers to demurrers\, complaints\, and orders to show cause.",Permanent. Retain for 50 year(s),Public,1.00 cubic foot
19751,District Court (Fourth District : Utah County),Adoption and other sealed case files,1962-,Numerical by case number.,"Probate cases deal with adoptions\, guardianship\, and the estates of deceased and incompetent persons. These files were ordered sealed by the court. At the time of filming\, they were removed from the other (not sealed) probate cases to create this series.",Permanent. Retain for 10 year(s),Exempt,
26110,District Court (Fourth District : Utah County),Probate index to actions,1896-1986.,Alphabetical by surname.,"This series contains an index to probate register of action entries which includes the probate of estates\, guardianships of minors and incompetent adults\, name changes\, and adoptions. The index identifies a name\, date\, and docket number (case number) in each instance.",,Public,1 microfilm reel
26962,District Court (Fourth District : Utah County),Inquest files,1909-1927.,alphabetical by surname of deceased,"Justices of the peace in Utah County held inquests or hearings on the bodies of dead persons who might have died by unlawful means to determine the cause of death and to determine whether or not it was felonious. Inquests also included individuals whose deaths may have been natural\, but where the cause was not certain. Files containing the results of those inquests from various precincts around the county were filed with Fourth District Court in Utah County.",,Public,
25955,District Court (Fourth District : Utah County),Jurors and witnesses time and fee books,1896-1946.,Chronological by date.,"These books list the names of jurors and witnesses and tell which case they were involved in which days they attended court\, how far they traveled\, the rate at which they were paid\, and how much they were paid.",,Public,
25940,District Court (Fourth District : Utah County),Civil registers of actions,1896-1986.,"Numerical by case number, thereunder chronological by date.","Registers of actions are listings of all actions relative to individual cases. Registers provide complete histories of each case\, including the names of the plaintiff and defendant\, the case number\, dates for every action and hearing\, and the nature of the action taken on each date. Registers of action provide reference to court minute or record books.",,Public,30.50 cubic feet 27 microfilm reels
21877,District Court (Fifth District : Iron County),Land claim register,1910-1911.,Chronological,Land claims for the city of Modena.,,Public,1 microfilm reel
26659,District Court (Fifth District : Iron County),Probate index,1899-1924.,Alphabetical by surname.,One index book that covers early cases from the court.,,Public,1 microfilm reel
26661,District Court (Fifth District : Iron County),Naturalization petition book,1915-1928.,Chronological by date.,"In order to obtain citizenship\, immigrants were required to file naturalization petitions with the court. A petition for naturalization required a previous declaration of intention to become a citizen and then a waiting period. Petitions of naturalization contain the petitioner's name\, place of residence\, occupation\, birth date and place\, date of immigration\, port and vessel\, of arrival\, a statement of allegiance to the United States government\, and evidence of filing a declaration of intention to become a citizen. In most cases the declaration of intention or evidence of it is attached to the naturalization petitions. This series also includes lists of petitions granted or denied.",,Public,1 microfilm reel
26629,District Court (Fifth District : Iron County),Criminal registers of actions,1896-1990.,"Numerical by case number, thereunder chronological by date.","Records and documents pertaining to a particular civil\, criminal or probate action are filed together by the court clerk and collectively these documents constitute the case file. As these records or actions are filed\, the clerk enters them in the registers which comprise this series. A register of actions may contain the following entries for each case: name of the attorney for plaintiff and defendant\, name of the judge presiding over the case\, petitions\, complaints\, summons\, answers to summons\, orders from the court\, assignment of judges\, exhibits\, judgment\, findings and conclusions\, costs\, decrees\, requests by attorneys for instructions to the jury\, verdict\, motions for cross complaints or new trials\, amendments to previous answers\, disclaimers\, bonds\, and inventories.",,Public,2.50 cubic feet 2 microfilm reels
26663,District Court (Fifth District : Iron County),Will record book,1871-1924.,Chronological by date.,Series is comprised of one will record book that was started in the territorial probate court of Iron County. After statehood the record was maintained by the clerk of the Iron County District Court until 1924. Content includes handwritten wills presented to the clerk of the court by residents of the county.,,Public,1 microfilm reel
29880,District Court (Fifth District : Iron County),Wills deposited for safekeeping,1890-2017.,Alphabetical.,"These original wills were deposited by individuals with district courts for safekeeping\, as per Utah Code 75-2-901 (2016). Wills are legal instruments which divide an individual's possessions and assets among his/her beneficiaries and include information concerning the executor of the estate\, as well as the signatures of witnesses and attorneys involved. A will may be divided into several sections and cover a variety of topics regarding the estate.",Retain permanently,Private,
18270,District Court (Sixth District : Garfield County),Registers of actions,1896-1966.,"Numerical by case number, thereunder chronological","Records and documents pertaining to a particular civil\, criminal or probate action are filed together by the court clerk and collectively these documents constitute the case file. As these records or actions are filed\, the clerk enters them in the registers which comprise this series. Probate registers became a separate series in 1959.,A register of actions may contain the following entries for each case: name of the attorney for plaintiff and defendant\, name of the judge presiding over the case\, petitions\, complaints\, summons\, answers to summons\, orders from the court\, assignment of judges\, exhibits\, judgment\, findings and conclusions\, costs\, decrees\, requests by attorneys for instructions to the jury\, verdict\, motions for cross complaints or new trials\, amendments to previous answers\, disclaimers\, bonds\, and inventories.",,Public,3 microfilm reels
22682,District Court (Sixth District : Garfield County),Case files,1896-,"Numerical by case number, thereunder chronological","This series contains civil\, criminal and probate case files.",Permanent. Retain for 50 year(s),Public,
24373,District Court (Sixth District : Garfield County),Judgment dockets,1896-,Chronological,"This series contains the Judgment Dockets produced by the Sixth District Court for Garfield County. Dockets function as an agenda for the proceedings of the court\, written in abstract or brief form to act as a record of the action relative to each case. The docket generally contains the following information: Plaintiff\, Defendant\, Nature of the Case\, Attorneys for the Plaintiff and Defendant\, Case Number\, Date and Nature of each action taken in the case\, any applicable fees for the action\, along with the judge's disposition of the case.",Permanent. Retain until administrative need ends,Public,
24375,District Court (Sixth District : Garfield County),Naturalization records,1905-1924.,Chronological by date.,"These books contain copies of certificates of citizenship issued to newly naturalized United States citizens. The certificates are printed forms containing blanks for the date\, individual's name\, place of birth\, current county of residence\, and the notarized signature of person seeking citizenship renouncing allegiance to any other country.",,Public,1.00 cubic foot
24433,District Court (Sixth District : Garfield County),Probate case files,1900-,Numerical by case number,These case files probate,Permanent. Retain until administrative need ends,Private,2.00 cubic feet
29938,District Court (Sixth District : Garfield County),Wills deposited for safekeeping,1890-2017.,,"These original wills were deposited by individuals with district courts for safekeeping\, as per Utah Code 75-2-901 (2016). Wills are legal instruments which divide an individual's possessions and assets among his/her beneficiaries and include information concerning the executor of the estate\, as well as the signatures of witnesses and attorneys involved. A will may be divided into several sections and cover a variety of topics regarding the estate.",Retain permanently,Private,
18262,District Court (Sixth District : Kane County),Probate orders and decrees,1896-1963.,Chronological by date.,,,Public,2.00 cubic feet 5 microfilm reels
24250,District Court (Sixth District : Kane County),Commissioner's record of town lots sold,1899-1916.,Chronological by date.,"This book documents the disposal of certain town lots in Kanab and Glendale. The clerk of the court was appointed by the Court to serve as Court Commissioner ""to sell and dispose of at public auction\, certain parcels of unclaimed land within the Kanab and Glendale town site surveys. This small book documents those sales.",,Public,1 microfilm reel
28658,District Court (Sixth District : Kane County),Grand Jury reports,1901-1912.,Chronological by date of creation.,This series contains information concerning criminal cases reviewed by the grand jury. Some files include testimony of witnesses examined. The Grand Jury also had the responsibility to investigate the condition of the jail and the court records. Information concerning the condition of the jail and records are also included in the reports.,,Public,0.20 cubic foot
27773,District Court (Sixth District : Kane County),Probate case files,1896-,Numerical by case number and generally chronological by filing date.,"Case files pertaining primarily to the estates of deceased persons\, minors\, and the incompetent. May also include adoptions.",Permanent. Retain for 50 year(s),Public,9.35 cubic feet
27776,District Court (Sixth District : Kane County),Judgment dockets,1896-1957.,Alphabetical by surname.,,,Public,0.50 cubic foot 1 microfilm reel
29879,District Court (Sixth District : Kane County),Wills deposited for safekeeping,1890-2017.,,"These original wills were deposited by individuals with district courts for safekeeping\, as per Utah Code 75-2-901 (2016). Wills are legal instruments which divide an individual's possessions and assets among his/her beneficiaries and include information concerning the executor of the estate\, as well as the signatures of witnesses and attorneys involved. A will may be divided into several sections and cover a variety of topics regarding the estate.",Retain permanently,Private,
27789,District Court (Sixth District : Kane County),Certificates of citizenship record book,1896-1912.,Chronological by date of entry.,"To become a citizen of the United States\, an individual normally filed a ""declaration of intention to become a citizen"" at least two years prior to applying for citizenship. The next step was the naturalization hearing at which the candidate and witnesses either made oral statements or filed written petitions and affidavits attesting to the applicant's character\, worthiness to become a citizen\, and the validity of statements made to the court. If the judge found the applicant eligible to become a citizen\, an oath was administered and the individual renounced his former citizenship. At this point a certificate of citizenship was issued documenting the fact. The certificates in this series summarize the hearing and oaths. The applicant's name and current nationality were noted. The applicant was required to give evidence that he had declared his intention to become a citizen at least two years earlier. Two U.S. citizens attested that the applicant had resided in the United States at,least five years and in Utah territory at least one year. They also testified that the applicant was of good moral character and behaved in a manner supportive of the U.S. Constitution. The applicant was sworn to support the Constitution and renounce allegiance to his former nation and particularly\, by name\, to its ruler.",,Public,0.50 cubic foot 1 microfilm reel
18223,District Court (Sixth District : Piute County),Judgment record books,1896-,unknown,,Retain permanently,,3 microfilm reels
18315,District Court (Sixth District : Piute County),Probate case files,1896-,Numerical by case number.,"Probate case files from the 6th District Court in Piute County primarily involve the probate of estates for deceased persons and guardianship for minors and incompetent persons. Probate is judicial oversight of property in transition. Probate of estates is the process by which a deceased person's property is identified and maintained\, his debts and taxes paid\, and then remaining property distributed to beneficiaries as specified in a will or as required by law for persons who die intestate (without a will). In guardianship cases probate is the establishment of a guardian for minors or incompetent adults who hold property that needs management. In addition to probate these case files also include name changes and some adoptions.",Retain permanently,,1 microfilm reel
19497,District Court (Sixth District : Piute County),Probate registers,1893-1896.,,"Registers logging actions taken in probate (estate\, guardianship\, etc.) cases. Show case\, action taken\, and date. May also give information on case number or filing in record books.",,,1 microfilm reel
18230,District Court (Sixth District : Piute County),Civil and criminal registers of actions,1896-1953.,"Numerical by case number, thereunder chronological","Records and documents pertaining to a particular civil or criminal action are filed together by the court clerk and collectively these documents constitute the case file. As these records or actions are filed\, the clerk enters them in the registers which comprise this series.,A register of actions may contain the following entries for each case: name of the attorney for plaintiff and defendant\, name of the judge presiding over the case\, petitions\, complaints\, summons\, answers to summons\, orders from the court\, assignment of judges\, exhibits\, judgment\, findings and conclusions\, costs\, decrees\, requests by attorneys for instructions to the jury\, verdict\, motions for cross complaints or new trials\, amendments to previous answers\, and disclaimers.",,Public,1 microfilm reel
27630,District Court (Sixth District : Piute County),Civil Cases Index,1896-,,"This index is a book used to keep a record of plaintiff\, defendant and case number.",Permanent. Retain until administrative need ends,Public,1 microfilm reel
30565,District Court (Sixth District : Piute County),Executors' record,1898-1909.,Chronological by filing date.,"This series contains executor's records\, which may include\, name of decedent\, order appointing time for probate of will\, directions for publication of notices\, testimony of subscribing witness on probate of will\, letters of administration with will annexed\, order appointing appraisers\, and final discharge of executor.",Retain permanently,Public,
14695,District Court (Sixth District : Sanpete County),Criminal case files,1893-,Numerical by case number.,"Indictments\, subpoenas\, verdicts\, warrants\, returns of warrants\, informational papers\, affidavits\, affidavits of impecuniosity\, court orders\, judgments\,warrants of execution and confinement\, warrants of death\, notices of appeal\, demurrers\, answers to demurrers\, complaints\, and orders to show cause that constitute criminal case files tried by the Sixth District Court in Sanpete Court. Includes predominantly first\, second and third degree felonies\, but also misdemeanor and juvenile cases.",Permanent. Retain for 10 year(s),Public,9.00 cubic feet 19 microfilm reels
21851,District Court (Seventh District : Sanpete County),Probate registers of actions,1873-1966.,Numerical by case number.,"This series documents the individual probate cases tried by the District Court for Sanpete County. As documents are filed with the courts\, the filings are logged in the register of actions for each specific case file.",,Public,3 microfilm reels
26743,District Court (Sixth District : Sanpete County),Transcripts,1896-,Chronological by date.,,Permanent. Retain until administrative need ends,Public,
26703,District Court (Seventh District : Sanpete County),Insane record book,1900-1924.,Chronological,"The insanity book contains copies of documents related to insanity hearings heard by the probate division of the court. Typically the files include a warrant for the arrest of an insane person\, information confirming nature of insanity including a physician's certificate describing symptoms\, and finally a warrant for the subject's confinement in the State Insane Asylum at Provo\, Utah.",,Public,
27331,District Court (Sixth District : Sanpete County),Index to civil actions,1887-1993.,"Alphabetically by first letter of surname with separate lists for defendants and plaintiffs, thereunder chronological by date filed.","These indexes provide reference to case files and registers of action for civil cases. Information in the indexes includes names of plaintiffs and defendants\, case number\, and date filed\,",,Public,4 microfilm reels
26702,District Court (Seventh District : Sanpete County),Indictment and information books,1923-1965.,Chronological,"These provide information on inquires held on criminal complaints brought by the prosecutor to decide if a trial is warranted\, in which case an indictment is issued. The information precedes entering of a plea and any trial date.",,Public,
85304,District Court (Sixth District : Sanpete County),Wills,undated,none,"A legal instrument which divides a person's possessions and assets among hit/her beneficiaries. Wills are administered by probate courts if the need arises and give information concerning the executor of the estate\, as well as the signatures of witnesses and attorneys involved. A will may be divided into several sections and cover a variety of topics that concern the estate.",Retain permanently,,
6940,District Court (Sixth District : Sevier County),Civil and probate case files,1902-1975.,None,"Assorted civil cases\, some probate cases filmed in neither chronological or numerical order.",,Public,2 microfilm reels
13474,District Court (Sixth District : Sevier County),Minute books,1896-1947.,none,,,,8 microfilm reels
6941,District Court (Sixth District : Sevier County),Probate case files,ca. 1865-,Numerical by case number.,"Case files involving the estates of deceased persons and the guardianship of minors and the incompetent. Adoptions\, incorporations or dissolutions (turn of the century) and name changes might also appear. Cases begun in the Sevier County Probate Court were transferred to the probate division of the Sixth District in and for Sevier County when all county probate courts were abolished at statehood.",Retain permanently,Public,105 microfilm reels
27466,District Court (Sixth District : Sevier County),Index to register of estates,1898-1991.,Alphabetical by surname.,,,Public,1.00 cubic foot 2 microfilm reels
29936,District Court (Sixth District : Sevier County),Wills deposited for safekeeping,1890-2017.,,"These original wills were deposited by individuals with district courts for safekeeping\, as per Utah Code 75-2-901 (2016). Wills are legal instruments which divide an individual's possessions and assets among his/her beneficiaries and include information concerning the executor of the estate\, as well as the signatures of witnesses and attorneys involved. A will may be divided into several sections and cover a variety of topics regarding the estate.",Retain permanently,Private,
27480,District Court (Sixth District : Sevier County),Miscellaneous probate record book,1915-1917.,Chronological by date.,,,Public,1 microfilm reel
29775,District Court (Sixth District : Sevier County),Court Transcripts,1898-1966,Case number,,,Public,1.70 cubic feet
6,District Court (Sixth District : Wayne County),Probate case files,1896-,Numerical by case number.,"Probate records contain the details of proceedings in estate and guardianship cases. Personal name change cases may also appear. For deceased persons\, the will\, appraisals and inventories\, and the settlements are recorded. For guardianships\, the appointment of a guardian and frequently an account of some property are noted. Adoption records give the full order of adoption\, often with statements from both the natural and adoptive parents or a social service agency detailing circumstances of the adoption. The county probate court was responsible for the proceedings of these cases until statehood (1896)\, at which time the probate court was dissolved and the district court assumed the responsibility.",Permanent. Retain for 50 year(s),,
13446,District Court (Sixth District : Wayne County),Judgment record books,1896-1983.,alphabetical by book,,,,7 microfilm reels
13448,District Court (Sixth District : Wayne County),Minutes,1896-,Chronological,,Retain permanently,,7 microfilm reels
18225,District Court (Sixth District : Wayne County),Registers of actions,1896-1957.,Chronological by initial action in case,"Records and documents pertaining to a particular civil\, criminal or probate action are filed together by the court clerk and collectively these documents constitute the case file. As these records or actions are filed\, the clerk enters them in the registers which comprise this series.,A register of actions may contain the following entries for each case: name of the attorney for plaintiff and defendant\, name of the judge presiding over the case\, petitions\, complaints\, summons\, answers to summons\, orders from the court\, assignment of judges\, exhibits\, judgment\, findings and conclusions\, costs\, decrees\, requests by attorneys for instructions to the jury\, verdict\, motions for cross complaints or new trials\, amendments to previous answers\, disclaimers\, bonds\, and inventories.",,Public,2 microfilm reels
21894,District Court (Sixth District : Wayne County),Declarations of intention record book,1896-1901.,Chronological,Record books noting the intention of a resident alien of becoming a United States citizen at some future date.,,Public,
3641,District Court (Seventh District : Carbon County),Civil and criminal docket books,1891-1940.,Alphanumerical,,Permanent. Retain for 1 year(s),,
3643,District Court (Seventh District : Carbon County),Bonds,1927-1931.,Alphanumerical,,Permanent. Retain for 1 year(s),,
4644,District Court (Seventh District : Carbon County),Adoption case files,1902-,Numerical by case number,These case files document all adoptions handled in the District Court for Carbon County.,Retain permanently,Exempt,
14180,District Court (Seventh District : Carbon County),Minute books,1896-1978.,Chronological by date.,These books document the proceedings of district court cases.,,Public,
14184,District Court (Seventh District : Carbon County),General fee books,1970-,Chronological,These books documents fees and fines collected by the district court.,Retain for 3 year(s),Public,
14187,District Court (Seventh District : Carbon County),Wills filed and recorded,undated,Chronological,,Permanent. Retain for 9 year(s),,
21841,District Court (Seventh District : Carbon County),Minute book indexes,1896-,"Numerical by volume indexed, thereunder alphabetical.","Gives case number\, plaintiff and defendant names\, and page numbers.",,,
14179,District Court (Seventh District : Carbon County),Judgment dockets,1896-,Chronological by date.,"This series contains the Judgment Dockets produced by the Seventh District Court in Sanpete County. Dockets function as an agenda for the proceedings of the court\, written in abstract or brief form to act as a record of the action relative to each case. The docket generally contains the following information: Plaintiff\, Defendant\, Nature of the Case\, Attorneys for the Plaintiff and Defendant\, Case Number\, Date and Nature of each action taken in the case\, any applicable fees for the action\, along with the judge's disposition of the case.",Permanent. Retain for 9 year(s),Public,
14183,District Court (Seventh District : Carbon County),Juror and witness time and fee books,1960-,Chronological by date.,These books document fees paid to persons serving on juries.,Retain for 3 year(s),Public,
29939,District Court (Seventh District : Carbon County),Wills deposited for safekeeping,1890-2017.,,"These original wills were deposited by individuals with district courts for safekeeping\, as per Utah Code 75-2-901 (2016). Wills are legal instruments which divide an individual's possessions and assets among his/her beneficiaries and include information concerning the executor of the estate\, as well as the signatures of witnesses and attorneys involved. A will may be divided into several sections and cover a variety of topics regarding the estate.",Retain permanently,Private,
83866,District Court (Seventh District : Carbon County),Inheritance tax liens registers,i 1905-1933.,Chronological by date.,"The district court clerk registers the estate settlements showing the heirs\, devisees\, or grantees\, and their relationship to the deceased. This settlement was then assessed for tax purposes. Appraisal of property is included and the executor or administrator is named. If any real estate was subject to liens th liens was also registered.",,Public,1 microfilm reel
28676,District Court (Seventh District : Carbon County),Grand jury records,1925-,Chronological.,This series contains the grand jury records created following the inquest and empanelling of a grand jury in response to the lynching of Robert Marshall.,Permanent. Retain until administrative need ends,Public,
29110,District Court (Seventh District : Carbon County),Trial Exhibits,1912-1925.,Chronologically,This series contains exhibits from cases that went before the court.,,Public,0.50 cubic foot
4126,District Court (Seventh District : Emery County),Criminal case files,1896-,Numerical by case number.,"Case files are made up of the various documents filed with the Seventh District Court in Emery County pertaining to each specific case. The records usually contain information such as the case number\, and the names of the defendants\, counsel\, jurors\, and witnesses. The case file may include complaints\, indictments\, subpoenas\, verdicts\, warrants of arrest\, execution or confinement\, warrant returns\, affidavits\, orders\, judgments\, appeal notices. Files rarely include transcripts of testimony.",Retain permanently,Public,0.35 cubic foot 11 microfilm reels
12488,District Court (Seventh District : Emery County),Probate case files,1888-1989.,Numerical by case number.,,,Public,55 microfilm reels
4138,District Court (Seventh District : Emery County),Judgment docket files,1896-,Numerical by case file,,Retain permanently,Public,9 microfilm reels
12319,District Court (Seventh District : Emery County),Civil registers of actions,1896-1986.,"Numerical by case number, thereunder chronological","Civil cases document the legal process and the administration of justice in conjunction with civil proceedings for the determination of a controversy between parties wherein rights are enforced or protected\, or wrongs are prevented or redressed. Records and documents pertaining to a particular civil action are filed together by the court clerk and collectively these documents constitute the case file. As these records or actions are filed\, the clerk enters them in the registers which comprise this series. The clerk is required as documents enter the case file to make a notation that shows ""the nature of each paper filed or writ issued and the substance of each order or judgment of the court and of the returns showing execution of process. The,notation of an order or judgment shall show the date the notation is made. When trial by jury has been properly demanded or ordered the clerk shall enter the word ""jury"" on the page assigned to that action [UCA 79 (b) (2)]."",A register of actions may contain the following entries for each civil case: name of the attorney for plaintiff and defendant\, name of the judge presiding over the case\, petitions\, complaints\, summons\, answers to summons\, orders from the court\, assignment of judges\, exhibits\, judgment\, findings and conclusions\, costs\, decrees\, requests by attorneys for instructions to the jury\, verdict\, motions for cross complaints or new trials\, amendments to previous answers and disclaimers.",,Public,4 microfilm reels
22680,District Court (Seventh District : Emery County),Civil case index,1896-1964,Alphabetical by first letter of surname,"This series contains civil case alphabetic indexes created by the Court\, to record the names of the parties involved in civil actions and provide assigned case numbers\, facilitating clerical management of and access to the case files. The index contains plaintiff name\, defendant name\, register of action page number\, and case file number (docket number). The second index contains defendant name\, plaintiff name\, register of action page number and case file number (docket number).",Permanent. Retain until administrative need ends,Public,1 microfilm reel
25752,District Court (Seventh District : Emery County),Declarations of intention record books,1907-1940.,Chronological by filing date.,"These volumes contain completed preprinted declaration of intention forms for county residents seeking to become United States citizens. A declaration of intention preceded a petition to become a citizen by two or more years. The forms included the following information: state; county; name\, age\, occupation\, and description of applicant; place and date of birth; current residence; information on immigration (name of vessel\, port arrived\, date of arrival); and last foreign residence and name and title of ruler to whom he would renounce allegiance.",,Public,1 microfilm reel
28179,District Court (Seventh District : Emery County),Index to civil registers,1896-1965.,Alphabetical by surname of defendant or plaintiff.,,,Public,1.50 cubic feet
26200,District Court (Seventh District : San Juan County),Probate registers of action,1888-1986.,"Numerical by case number, thereunder chronological by date.","Traditionally district courts\, including Seventh District Court (San Juan County)\, created a register of actions for each probate case heard by the court. Probate cases include the distribution of estates for diseased persons\, guardianships for minors and incompetent adults\, adoptions\, name changes\, and insanity cases. The register commenced when an executor or interested party filed a petition with the court. Thereafter the court listed each action until the case was resolved by a decree of distribution in the case of estate settlements\, a dismissal of guardian for guardianship cases\, or the finalization of an adoption. Actions listed might have included such things as filing petitions or other documents\, setting dates for hearings\, and court orders of various types. For each case the court clerk identified the relevant name and type of case\, whether guardianship\, adoption or estate settlement. Registers provide court assigned case numbers. For each action the clerk listed the type of,action taken and the date on which that action was taken. Registers of action are case summaries which provide reference to additional records. Court assigned case numbers listed in the registers are a guide to case files which contain all of the important documents related to the case. The list of dates for actions provides reference to court minute books and record books which contain summaries of court actions and copies of important documents.",,Public,2.00 cubic feet 2 microfilm reels
28248,District Court (Seventh District : San Juan County),Judgment dockets,1898-1992.,Chronological by date.,,,Public,2.50 cubic feet 3 microfilm reels
28252,District Court (Seventh District : San Juan County),Adoption record book,1967-1980.,Arrangement is numerical by case number.,,,Exempt,
26230,District Court (Seventh District : San Juan County),Criminal registers of action,1896-1986.,"Numerical by case number, thereunder chronological by date.","Traditionally district courts\, including Seventh District Court (San Juan County)\, created a register of actions for each criminal case heard before the court. The register commenced when the accusation was filed\, and thereafter the court listed each action until the case was dismissed or resolved with a conviction or acquittal. For each case the court clerk identified the defendants\, the crime of which he was accused\, a court assigned case number\, and the names of representing attorneys. For each action the clerk listed the type of action taken and the date on which that action was taken. Registers of action are case summaries which provide reference to additional records. Court assigned case numbers listed in the registers are a guide to case files which contain all of the important documents related to the case.",,Public,1.00 cubic foot
28255,District Court (Seventh District : San Juan County),Docket checkout log book,1956-1994.,Chronological by date.,,Permanent. Retain until administrative need ends,Public,
84204,District Court (Seventh District : San Juan County),Inheritance tax liens registers,i 1907-,Chronological,"The district court clerk registers the estate settlements showing the heirs \, devisees\, or grantees\, and their relationship to the deceased. This settlement was then assessed for tax purposes . Appraisal of property is included and the executor or administrator is named. If any real estate was subject to liens the lien was also registered.",Retain permanently,,
13114,District Court (Seventh District : Grand County),Criminal case files,1898-,Numerical by case number.,"Most of the criminal case file filming appears jumbled in with the Grand County ""official records"".",Permanent. Retain until administrative need ends,Public,0.20 cubic foot
21845,District Court (Seventh District : Grand County),Orders and decrees record book,1890-1925.,Chronological,This record book contains transcripts of orders and decrees entered in civil and probate case files.,,,
14694,District Court (Sixth District : Sanpete County),Probate case files,1882-,Numerical by case number.,"Case files pertaining primarily to the estates of deceased persons\, minors\, and the incompetent. May also include adoptions. Documents pertaining to Probate Judge distribution of land to towns are also included.",Permanent. Retain for 50 year(s),Public,39 microfilm reels
21848,District Court (Seventh District : Sanpete County),Orders and decrees record books,1896-1902.,Chronological by date.,These record books contain transcripts of orders and decrees entered in civil and probate matters heard by the court.,,Public,
21881,District Court (Seventh District : Sanpete County),Probate record book index,1873-1896.,Alphabetical,Name indexes to probate books B and E.,,Public,1 microfilm reel
21849,District Court (Sixth District : Sanpete County),Judgment record books,1896-1990.,Chronological by filing date.,"This series contains judgment record books kept by the 6th District Court in Sanpete County. The text of judgments rendered in court cases are recorded in these volumes. These records function as a reference source for all final judgments made by the court in civil matters. Included are findings of fact\, conclusions of law\, and the decree or judgment. Recorded information includes the names of the parties involved\, date\, a summary of the case and findings\, decisions rendered\, and the names of officials.",,Public,6.50 cubic feet
26691,District Court (Sixth District : Sanpete County),Civil registers of action,1887-1993.,Numerical by case number.,"Civil cases document the legal process and the administration of justice in conjunction with civil proceedings for the determination of a controversy between parties wherein rights are enforced or protected\, or wrongs are prevented or redressed. Records and documents pertaining to a particular civil action are filed together by the court clerk and collectively these documents constitute the case file. As these records or actions are filed\, the clerk enters them in the registers which comprise this series. The clerk is required as documents enter the case file to make a notation that shows ""the nature of each paper filed or writ issued and the substance of each order or judgment of the court and of the returns showing execution of process. The notation of an order or judgment shall show the date the notation is made. When trial by jury has been properly demanded or ordered the clerk shall enter the word 'jury' on the page assigned to that action"" [UCA 79 (b) (2)]. A register of actions,may contain the following entries for each civil case: name of the attorney for plaintiff and defendant\, name of the judge presiding over the case\, petitions\, complaints\, summons\, answers to summons\, orders from the court\, assignment of judges\, exhibits\, judgment\, findings and conclusions\, costs\, decrees\, requests by attorneys for instructions to the jury\, verdict\, motions for cross complaints or new trials\, amendments to previous answers and disclaimers.",,Public,3.50 cubic feet 6 microfilm reels
27567,District Court (Seventh District : Sanpete County),Certificates of citizenship record books,1896-1906.,Chronological by date of entry.,"To become a citizen of the United States\, an individual normally filed a ""declaration of intention to become a citizen"" at least two years prior to applying for citizenship. The next step was the naturalization hearing at which the candidate and witnesses either made oral statements or filed written petitions and affidavits attesting to the applicant's character\, worthiness to become a citizen\, and the validity of statements made to the court. If the judge found the applicant eligible to become a citizen\, an oath was administered and the individual renounced his former citizenship. At this point a certificate of citizenship was issued documenting the fact. The certificates in this series summarize the hearing and oaths. The applicant's name and current nationality were noted. The applicant was required to give evidence that he had declared his intention to become a citizen at least two years earlier. Two U.S. citizens attested that the applicant had resided in the United States at,least five years and in Utah territory at least one year. They also testified that the applicant was of good moral character and behaved in a manner supportive of the U.S. Constitution. The applicant was sworn to support the Constitution and renounce allegiance to his former nation and particularly\, by name\, to its ruler.",,Public,
13145,District Court (Eighth District : Daggett County),Civil registers of actions,undated,none,"Civil cases document the legal process and the administration of justice in conjunction with civil proceedings for the determination of a controversy between parties wherein rights are enforced or protected\, or wrongs are prevented or redressed. Records and documents pertaining to a particular civil action are filed together by the court clerk and collectively these documents constitute the case file. As these records or actions are filed\, the clerk enters them in the registers which comprise this series. The clerk is required as documents enter the case file to make a notation that shows ""the nature of each paper filed or writ issued and the substance of each order or judgment of the court and of the returns showing execution of process. The,notation of an order or judgment shall show the date the notation is made. When trial by jury has been properly demanded or ordered the clerk shall enter the word ""jury"" on the page assigned to that action [UCA 79 (b) (2)]."",A register of actions may contain the following entries for each civil case: name of the attorney for plaintiff and defendant\, name of the judge presiding over the case\, petitions\, complaints\, summons\, answers to summons\, orders from the court\, assignment of judges\, exhibits\, judgment\, findings and conclusions\, costs\, decrees\, requests by attorneys for instructions to the jury\, verdict\, motions for cross complaints or new trials\, amendments to previous answers and disclaimers.",Retain permanently,Public,
13476,District Court (Sixth District : Sevier County),Declarations of intention record books,1896-1929.,Chronological by date filed,"To become a citizen of the United States\, an individual normally filed a ""declaration of intention to become a citizen"" at least two years prior to applying for citizenship. The next step was the naturalization hearing at which the candidate and witnesses either made oral statements or filed written petitions and affidavits attesting to the applicant's character\, worthiness to become a citizen\, and the validity of statements made to the court. If the judge found the applicant eligible to become a citizen\, an oath was administered and the individual renounced his former citizenship. At this point a certificate of citizenship was issued documenting the fact. These volumes contain only the declarations of individuals' intentions to become United States citizens in which an applicant vows to later become a U.S. citizen and to renounce his current citizenship.",,Public,0.70 cubic foot 2 microfilm reels
17547,District Court (Sixth District : Sevier County),Blotter,1902-1906.,,"This district court blotter contains divorce cases\, probated estates\, short hand records\, guardianships and insanity cases for the period 1902-1906 for Sevier County District Court.",,Private,
27412,District Court (Eighth District : Duchesne County),Minute books,1914-1986.,Chronological by date.,"This series contains the minute books from the Eighth District Court in Duchesne County\, with actions from the criminal\, civil\, and probate divisions appearing throughout. Minute books contain the documentation of daily proceedings of the court but are not transcripts of court cases. Business matters include court site and officers present\, jury selection\, judicial appointments\, expense claims\, as well as entries noting the day's proceedings on various cases. A typical case will span multiple dates and will include an indictment or indication of the filed complaint\, procedural issues\, presentation of the case\, witnesses' names\, the verdict\, and precise sentencing or settlement.",,Public,2.50 cubic feet 3 microfilm reels
83401,District Court (Sixth District : Sevier County),Orders,1988-,Chronological.,,Permanent. Retain until administrative need ends,Public,
14211,District Court (Third District : Salt Lake County),Habeas corpus case files,c. 1899-,"Numerical by case number, thereunder by date filed",,Retain permanently,,
17518,District Court (Third District : Salt Lake County),Tubercular registers,1940-1953.,,,,,1 microfilm reel
14159,District Court (Third District : Salt Lake County),Court case indexes,1977-1988.,Numerical,"Miscellaneous civil and criminal case alphabetic indexes created by the County Clerk\, to record the names of the parties involved in civil and criminal actions and provide assigned case numbers\, facilitating clerical management of and access to the case files.",,Public,1 microfilm reel
29937,District Court (Sixth District : Wayne County),Wills deposited for safekeeping,1890-2017.,,"These original wills were deposited by individuals with district courts for safekeeping\, as per Utah Code 75-2-901 (2016). Wills are legal instruments which divide an individual's possessions and assets among his/her beneficiaries and include information concerning the executor of the estate\, as well as the signatures of witnesses and attorneys involved. A will may be divided into several sections and cover a variety of topics regarding the estate.",Retain permanently,Private,
1063,District Court (Seventh District : Carbon County),Probate record books,i 1895-1966; 1973-,Alphanumerical with chronological entries.,"Probate record books contain detailed proceedings in estate and guardianship cases. Personal name change cases may also appear for deceased persons\, the will\, appraisals and inventories\, and the settlements are recorded. For guardianships\, the appointment of a guardian and frequently an account of some property are noted. Adoption records give the full order of adoption\, often with statements from both the natural and adoptive parents or a social service agency detailing circumstances of the adoption. The county probate court was responsible for the proceedings of these cases until statehood (1896)\, at which time the probate court was dissolved and the district court assumed the responsibility.",Permanent. Retain for 50 year(s),Public,17 microfilm reels
28425,District Court (Third District : Salt Lake County),Ronnie Lee Gardner V. Hank Galetka records,1985-1995.,None.,,,Private,
14182,District Court (Seventh District : Carbon County),Civil registers of actions,1896-1987.,"Numerical by case number, thereunder chronological","Civil cases document the legal process and the administration of justice in conjunction with civil proceedings for the determination of a controversy between parties wherein rights are enforced or protected\, or wrongs are prevented or redressed. Records and documents pertaining to a particular civil action are filed together by the court clerk and collectively these documents constitute the case file. As these records or actions are filed\, the clerk enters them in the registers which comprise this series. The clerk is required as documents enter the case file to make a notation that shows ""the nature of each paper filed or writ issued and the substance of each order or judgment of the court and of the returns showing execution of process. The,notation of an order or judgment shall show the date the notation is made. When trial by jury has been properly demanded or ordered the clerk shall enter the word ""jury"" on the page assigned to that action [UCA 79 (b) (2)]."",A register of actions may contain the following entries for each civil case: name of the attorney for plaintiff and defendant\, name of the judge presiding over the case\, petitions\, complaints\, summons\, answers to summons\, orders from the court\, assignment of judges\, exhibits\, judgment\, findings and conclusions\, costs\, decrees\, requests by attorneys for instructions to the jury\, verdict\, motions for cross complaints or new trials\, amendments to previous answers and disclaimers.",,Public,13 microfilm reels
85006,District Court (Third District : Salt Lake County),West Valley City small claims case files,undated,Numerical by case number.,These case files document small claims cases heard in the West Valley City Circuit Court.,Retain for 9 year(s) after case is closed,Public,
14188,District Court (Seventh District : Carbon County),Divorces (filed and granted) and foreclosures,1975-1984.,Chronological by date.,"Chronological index lists plaintiff and defendant names\, case number\, and date.",,Public,
14435,District Court (Fourth District : Utah County),Civil case files,1897-,Numerical by sequential case number.,"These files document the legal process and the administration of justice in civil matters heard by the Fourth District Court (Utah County). Case files contain petitions\, orders\, decrees\, and all other relevant important documents relating to a case. Divorces are included up to 1990.",Permanent. Retain for 50 year(s),Public,1.00 cubic foot
1088,District Court (Seventh District : Emery County),Probate record books,1889-1993.,Chronological by date.,"These record books detail the proceedings in estate and guardianship cases. Personal name change cases may also appear. For deceased persons\, the will\, appraisals and inventories\, and the settlements are recorded. For guardianships\, the appointment of a guardian and frequently an account of some property are noted. Adoption records give the full order of adoption\, often with statements from both the natural and adoptive parents or a social service agency detailing circumstances of the adoption. The county probate court was responsible for the proceedings of these cases until statehood (1896)\, at which time the probate court was dissolved and the district court assumed the responsibility.",,Public,9 microfilm reels
25944,District Court (Fourth District : Utah County),Probate inventory and appraisal records,1886-1926.,Numerical by case number.,In these books the court clerk has recorded only the inventory and appraisement for probate cases handled by the court.,Permanent. Retain until administrative need ends,Public,
25948,District Court (Fourth District : Utah County),Indictment and information record books,1898-1952.,Numerical by case number.,These books contain formal statements written by prosecuting attorneys charging a person or persons with an offense.,,Public,
28932,District Court (Fourth District : Utah County),Judgment docket books,1896-1991.,Chronological by date.,"These records serve as an index to judgments such as divorce decrees\, monetary judgments\, abstracts\, and delinquent tax judgments rendered against an individual or business by the Fourth Judicial District Court in Utah County. Case information includes the name of the judgment debtor\, the name of the judgment creditor\, the register number\, the court where filed\, the date of judgment\, the date of docketing\, the amount of the judgment\, the book and page number in the judgment record\, the date appealed\, the judgment of the appellate court\, and satisfaction (if applicable).",Permanent. Retain for 25 year(s),Public,18.00 cubic feet
18195,District Court (Fifth District : Iron County),Civil case files,1896-,Numerical by case number.,"These case files from the Fifth District Court in Iron County document the legal process and the administration of justice in conjunction with a civil proceeding for the determination of a controversy between parties wherein rights are enforced or protected\, or wrongs are prevented or redressed. Included are all cases which cannot legally be called ""criminal cases."" Records and documents pertaining to a particular action are filed together by the court clerk\, who is required by the Rules of Civil Procedure to file pleadings and other legal papers. Collectively they constitute the case file.",Retain,Public,45.00 cubic feet 69 microfilm reels
21917,District Court (Seventh District : Emery County),Probate registers of actions,1887-,"Numerical by case number, thereunder chronological by date.","These are logs of documents filed in each separate probate case\, and the dates upon which those documents were filed.",Permanent. Retain until administrative need ends,Public,1.00 cubic foot 2 microfilm reels
25750,District Court (Seventh District : Emery County),Petitions for naturalization,1907-2019.,Numerical by petition number.,"These books contain completed federal naturalization forms. These petitions are filed by individuals declaring their intention to become U.S. citizens and who have met the residency requirements to make formal application for U.S. citizenship. A petition is the final step in becoming a United State citizen. It includes the the individual's name\, residence\, occupation\, birth date and place; the place emigrated from; date and place of arrival\, and vessel name; date and court of declaration of intention; spouse's name\, birthplace\, and residence; children's names\, birth dates\, birthplaces\, and residences; and any previous applications filed. Also included are the affidavits of two witnesses\, the oath of allegiance\, and a court order admitting the person to citizenship.",,Public,1 microfilm reel
28657,District Court (Sixth District : Kane County),Administrative Files,1909-1921.,Chronological by order of business.,"These are the administrative files of the Sixth Judicial judges\, Joseph H. Erickson and Henry N. Hayes. The files contain orders relating to the administrative matters of the court including appointment of inheritance tax appraisers\, fixing court terms\, appointment of jury commissioners\, managing the drawing of jurors\, ordering new trials\, recording stipulations in cases\, scheduling hearings for naturalizations\, lists of qualified jurors and jury duty certificates.",,Public,0.20 cubic foot
27774,District Court (Sixth District : Kane County),Criminal registers of action,1976-1987.,Numerical by case number.,"Records and documents pertaining to a particular civil\, criminal or probate action are filed together by the court clerk and collectively these documents constitute the case file. As these records or actions are filed\, the clerk enters them in the registers which comprise this series. A register of actions may contain the following entries for each case: name of the attorney for plaintiff and defendant\, name of the judge presiding over the case\, petitions\, complaints\, summons\, answers to summons\, orders from the court\, assignment of judges\, exhibits\, judgment\, findings and conclusions\, costs\, decrees\, requests by attorneys for instructions to the jury\, verdict\, motions for cross complaints or new trials\, amendments to previous answers\, disclaimers\, bonds\, and inventories.",,Public,0.50 cubic foot 1 microfilm reel
27790,District Court (Sixth District : Kane County),Citizenship certificate stubs,1908-1929.,Numerical by certificate number.,"This series contains stubs for certificates of citizenship issued by the court to newly naturalized citizens. The court clerk was responsible for sending the Bureau of Immigration and Naturalization in Washington D.C. a duplicate of the certificate\, ""and to make and keep on file in his office a stub for each certificate so issued by him\, whereon shall be entered a memorandum of all the essential facts set forth in such certificate."" (Naturalization Act of June 29\, 1906\, Sec. 12\, p. 117 in the Compiled Laws of Utah 1907. Charles S. Tingey\, 1908\, Salt Lake City.) The essential facts included both filing information and personal history information on the individual such as number of certificate; name; age; dates issue and filing; name\, age\, and place of residence of wife; names\, ages\, and places of residence of minor children; date of order; and signature of holder.",,Public,0.50 cubic foot 1 microfilm reel
28189,District Court (Seventh District : San Juan County),Transcripts,1896-,Chronological by date.,,Permanent. Retain until administrative need ends,Public,
7074,District Court (Seventh District : San Juan County),Civil case files,1896-,Numerical by case number.,"These case files from the Seventh District Court in San Juan County document the legal process and the administration of justice in conjunction with a civil proceeding for the determination of a controversy between parties wherein rights are enforced or protected\, or wrongs are prevented or redressed. Included are all cases which cannot legally be called ""criminal cases"". Records and documents pertaining to a particular action are filed together by the court clerk\, who is required by the Rules of Civil Procedure to file pleadings and other legal papers. Collectively they constitute the case file.",Retain permanently,Public,51 microfilm reels
28251,District Court (Seventh District : San Juan County),Abstract books,1971-1991.,"Chronological by date, thereunder numerical by entry number.",,,Public,2.00 cubic feet
28254,District Court (Seventh District : San Juan County),Miscellaneous record book,1964-1966.,Chronological by date.,,,Public,
29941,District Court (Seventh District : San Juan County),Wills deposited for safekeeping,1890-2017.,,"These original wills were deposited by individuals with district courts for safekeeping\, as per Utah Code 75-2-901 (2016). Wills are legal instruments which divide an individual's possessions and assets among his/her beneficiaries and include information concerning the executor of the estate\, as well as the signatures of witnesses and attorneys involved. A will may be divided into several sections and cover a variety of topics regarding the estate.",Retain permanently,Private,
3638,District Court (Sixth District : Sanpete County),Civil case files,1887-,Numerical by case number.,"These case files from the Sixth District Court in Sanpete County document the legal process and the administration of justice in conjunction with a civil proceeding for the determination of a controversy between parties wherein rights are enforced or protected\, or wrongs are prevented or redressed. Included are all cases which cannot legally be called ""criminal cases"". Records and documents pertaining to a particular action are filed together by the court clerk\, who is required by the Rules of Civil Procedure to file pleadings and other legal papers. Collectively they constitute the case file. A civil action commences with the filing of a complaint with the court or by service to the defendant of a summons together with a copy of the complaint. A unique case number is assigned by the court when the papers are filed with the clerk. The case file for a particular action includes the original complaint or summons together with all legal papers subsequently filed in connection with the,court proceeding through disposition or dismissal. Included are such documents as: depositions (or written testimony)\, demurrers (which are pleas for the dismissal of a lawsuit on the grounds that even if the statements of the opposition are true\, they do not sustain the claim)\, interrogatories (a pretrial discovery tool in which written questions are propounded by one party and served to the adversary\, who must answer by written replies made under oath)\, answers\, counter claims\, replies\, motions\, petitions\, affidavits (written statements made under oath before an officer of the court\, notary public\, or other authorized person)\, stipulations (an agreement between attorneys that concerns business before a court and is designed to simplify\, shorten\, or settle litigation and save costs)\, exhibit documents (written contracts\, bills\, receipts\, etc.)\, notices\, objections\, citations\, sheriff's certificates\, judge's orders and rulings\, judge's instructions to the jury\, judge's findings of,fact and conclusions of law\, final decrees\, judgments\, and executions (the process of carrying into effect a court's judgment\, decree\, or order). Demurrers\, pleas\, and exceptions for insufficiency were abolished in 1953. Transcripts (an official and certified copy of what transpired in court or at an out-of-court deposition) and exhibits (items of real evidence) are not included in the case files. Petitions for divorce are the predominant type of action in the civil case files. Suits to recover money are also common. These actions arise out of failure to honor promissory notes or other contract terms and non- payment of rent\, lease payments\, and court-ordered judgments. Attempts by plaintiffs to recover medical costs and lost income arising out of personal injury cases resulting from alleged carelessness or neglect appear frequently. These include traffic mishaps or accidents involving neighbors\, employees\, or business customers. Property cases include disputed ownership\, damage\,,and contested improvements. Legal actions include voluntary withdrawal or dissolution of corporations as well as petitions for a writ of habeas corpus (a court order requiring that a prisoner be brought before a judge to decide the legality of his detention or imprisonment). Court business (grand jury lists and reports\, orders summoning persons to serve as jurors\, various writs\, etc.) have also been assigned civil case numbers. According to statute\, the district court has jurisdiction in all civil matters not excepted by the state constitution and not prohibited by law. During each calendar year the court is required to hold at least three terms at the county seat of each county within the district. The county clerk in each county serves as ex- officio clerk to the court and is responsible for maintaining the case files for actions arising in that county. Responsibility for cases involving minimal monetary claims was reassigned to the newly created small claims departments of,inferior courts in 1933. When inferior courts have original jurisdiction\, the district court is limited to hearing appeals. Included are violations of city and town ordinances\, as well as minor traffic laws\, where a City Court or Justice of the Peace Court is established. Upon receipt of an appeal\, the district court conducts a complete retrial of the case.",Permanent. Retain for 50 year(s),Public,84.00 cubic feet 10 microfilm reels
83885,District Court (Seventh District : Grand County),Inheritance tax liens registers,i 1909-1919.,Chronological,"The district court clerk registers the estate settlements showing the heirs\, devisees\, or grantees\, and their relationship to the deceased. This settlement was then assessed for tax purposes. Appraisal of property is included and the executor or administrator is named. If any real estate was subject to lien the lien was also registered.",,,
1076,District Court (3rd) Dagget County,Probate record books,i 1919-1966.,Alphanumerical with chronological entries.,"Probate record books contain details of the proceedings in estate guardianship cases. Personal name change cases may also appear. For deceased persons\, the will\, appraisals and inventories\, and the settlements are recorded. For guardianships\, the appointment of a guardian and frequently an account of some property are noted. Adoption records give the full order of adoption\, often with statements from both the natural and adoptive parents or a social service agency detailing circumstances of the adoption.",,,8 microfilm reels
26256,District Court (Seventh District : San Juan County),Index to civil actions,1898-1935.,Alphabetical by surname.,This is an index to civil actions which reference plaintiffs and defendants and provides case numbers and filing dates.,,Public,0.50 cubic foot 1 microfilm reel
28250,District Court (Seventh District : San Juan County),Court order books,1954-1983.,Chronological by date.,,,Public,2.00 cubic feet 4 microfilm reels
17506,District Court (Eighth District : Daggett County),Civil case files,1919-,Numerical by case number,"These case files from the Eighth District Court in Daggett County document the legal process and the administration of justice in conjunction with a civil proceeding for the determination of a controversy between parties wherein rights are enforced or protected\, or wrongs are prevented or redressed. Records and documents pertaining to a particular action are filed together by the court clerk\, who is required by the Rules of Civil Procedure to file pleadings and other legal papers. Collectively they constitute the case file.",Retain permanently,Public,4 microfilm reels
28253,District Court (Seventh District : San Juan County),San Juan County Attorney docket,1960-1965.,Chronological by date.,,,Public,
28268,District Court (Seventh District : San Juan County),Case file indexes,1888-1991.,Numerical by case number.,"This series contains various indexes created by the Seventh District Court in San Juan County. Indexes help provide access to case files created in the civil\, criminal\, and probate divisions of the court. The criminal and probate indexes in this series offer the most detailed information for researchers\, as they include the case number\, names of parties involved\, and the date each case came before the court.",,Public,0.20 cubic foot 1 microfilm reel
1103,District Court (Seventh District : Grand County),Probate record books,i 1908-1975.,Alphanumerical with chronological entries.,"These record books detail the proceedings in estate and guardianship cases. Personal name change cases may also appear. For deceased persons\, the will\, appraisals and inventories\, and the settlements are recorded. For guardianships\, the appointment of a guardian and frequently an account of some property are noted. Adoption records give the full order of adoption\, often with statements from both the natural and adoptive parents or a social service agency detailing circumstances of the adoption. The county probate court was responsible for the proceedings of these cases until statehood (1896)\, at which time the probate court was dissolved and the district court assumed the responsibility.",,Public,
28256,District Court (Seventh District : San Juan County),Twelfth Circuit Court record books,1978-1987.,Chronological by date.,,,Public,
10297,District Court (Eighth District : Duchesne County),Criminal register of actions,1915-1986.,"Numerical by case number, thereunder chronological by date.","This series documents the individual criminal cases tried by the Fourth District Court for Duchesne County. Actions taken in each case are recorded on separate documents and then filed together to become the case file. As these documents enter the case file they are recorded in the Criminal registers of Actions. Registers function as a chronological list of the actions taken in each criminal cases. A register of actions can contain the following: attorney for plaintiff and defendant\, name of the judge presiding over the case\, petitions\, complaint\, summons\, answers to summons\, orders from the court\, assignment of judges\, exhibits\, judgment\, findings and conclusions\, costs\, decrees\, requests by the attorneys for instructions to the jury\, verdict\,,motions for cross complaints or new trials\, amendments to previous answers\, and disclaimers.",,Public,2.00 cubic feet 2 microfilm reels
27411,District Court (Eighth District : Duchesne County),Civil registers of action,1915-1986.,"Numerical by case number, thereunder chronological by date.","A register of actions may contain the following entries for each civil case: name of the attorney for plaintiff and defendant\, name of the judge presiding over the case\, petitions\, complaints\, summons\, answers to summons\, orders from the court\, assignment of judges\, exhibits\, judgment\, findings and conclusions\, costs\, decrees\, requests by attorneys for instructions to the jury\, verdict\, motions for cross complaints or new trials\, amendments to previous answers and disclaimers.",,Public,9.50 cubic feet 10 microfilm reels
27419,District Court (Eighth District : Duchesne County),Judgment dockets,1920-1986.,Chronological by date.,"This series contains the Judgment Dockets produced by the Eighth District Court in Duchesne County. Dockets function as an agenda for the proceedings of the court\, written in abstract or brief form to act as a record of the action relative to each case. The docket generally contains the following information: Plaintiff\, Defendant\, Nature of the Case\, Attorneys for the Plaintiff and Defendant\, Case Number\, Date and Nature of each action taken in the case\, any applicable fees for the action\, along with the judge's disposition of the case.",,Public,3.00 cubic feet 5 microfilm reels
226,Governor Spry,Correspondence,1908-1916.,"Chronological,thereunder by subject or surname.","An account of the primary activities of Governor Spry's two terms in office have been preserved in this series. As chief executive of the state\, the correspondence reflects his involvement in a wide range of important administrative matters. Described are his efforts to see completion of a permanent home for state government\, to increase development of the state's natural resources\, to improve irrigation and water rights\, to establish higher standards for agricultural products\, to upgrade banking practices\, to institute more equitable taxation\, to provide better working conditions for children\, to promote industrial safety\, and to participate in conferences and expositions. There are letters from citizens\, private institutions\, and businesses requesting assistance and makings suggestions; correspondence within state government\, with officials from other states\, with officials from the federal government; and employment correspondence after 1909.",,Public,27.00 cubic feet 30 microfilm reels
9872,Department of Public Safety. Division of Emergency Management,House and Senate bills,1979-,Chronological,This series documents the legislation and supportive materials developed by Comprehensive Emergency Management. The information includes analyses and recommendations for general appropriations and supplemental requests for flood planning.,Permanent. Retain for 2 year(s),Public,
14346,Department of Workforce Services. Division of Housing and Community Development,Targeted Allocation Fund legislative file,1994-,Chronological,"These drafts of legislation\, correspondence\, and any related materials document the history of the Targeted Allocation Fund Board and its staff in the development of legislation related to the program. Information includes the text of proposed bills and justifications for the bills.",Permanent. Retain for 5 year(s),Public,
14778,Division of State History,Proposed legislation,1989-,Chronological,This proposed legislation drafted by the Division of History for the State Legislature documents the efforts of the Division in securing passage of new laws. Information includes the text of proposed bills.,Permanent. Retain for 5 year(s),Public,
15308,Office of the State Auditor,Legislative bills and correspondence,1988.,Chronological by date,These are introduced and enrolled House and Senate bills that were collected by the Auditors office. Bills are broken up by committee submitting them and range across a number of different topics.,,Public,3.00 cubic feet
576,Department of Agriculture and Food. Division of Plant Industry,Correspondence,1952-,Alphanumerical.,"Records not duplicated elsewhere that document how the office is organized and how it functions\, its pattern of action\, its policies\, procedures and achievements. Includes electronic mail that communicates the above.",Permanent. Retain until administrative need ends,Public,
1117,Division of State History,Correspondence,1917-,"Alphabetical by subject or surname, thereunder chronological by year.","This series is comprised of various correspondence from the administrative offices of the Utah State Historical Society dating from the early-to-mid 20th century. Primarily spanning the administration of director\, A.R. Mortenson\, these records provide valuable insight into the functioning of his office\, the role of the State Historical Society\, and the research work of many prominent western historians such as Dale Morgan and Juanita Brooks.,Incoming and outgoing business-related correspondence\, regardless of format or mode of transmission\, that provides unique information relating to the functions\, policies\, procedures or programs of an agency. These records document executive decisions made regarding agency interests. Executive decision makers may include the Director\, Chief Administrative Officer\, Public Information Officer or other internal administrators as identified by the executive office.",Permanent. Retain for 5 year(s),Public,5.20 cubic feet
2571,Department of Health and Human Services. Division of Child and Family Services,Correspondence,1943-,Alphanumerical,"Includes director's correspondence\, executive committee minutes\, some routine administrative records (e.g. travel vouchers). Includes files on the development of various programs such as the State Training School\, Manpower\, Visiting Home services\, etc.",Permanent. Retain until administrative need ends,Public,41 microfilm reels
2656,Department of Human Services,Executive correspondence,1962-,Chronological,"Business-related correspondence which provide unique information about agency functions\, policies\, procedures\, achievements\, or programs. These records document material discussions and decisions and may originate on paper\, electronic mail\, or other media.",Permanent. Retain for 10 year(s),Public,
3962,Utah Office for Victims of Crime,Executive correspondence,1985-,Chronological,"Business-related correspondence which provide unique information about agency functions\, policies\, procedures\, or programs. These records document material discussions and decisions made regarding all agency interests\, and may originate on paper\, electronic mail\, or other media. This correspondence is filed separately from program case files\, and project files.",Permanent. Retain for 5 year(s),Public,
5372,Attorney General's Office,Executive correspondence,1930-,Alphabetical by subject,"These files document executive correspondence of the Attorney General. Information includes correspondence\, subject files\, research information\, policy decisions\, memoranda\, conference information\, issues related to the administration\, reports\, subject files\, and directives.",Permanent. Retain for 10 year(s),Public,207.0 cubic feet
85029,Department of Cultural and Community Engagement,Executive correspondence,1975-,Chronological by date.,"Business-related correspondence which provide unique information about agency functions\, policies\, procedures\, or programs. These records document material discussions and decisions made regarding all agency interests\, and may originate on paper\, electronic mail\, or other media. This correspondence is filed separately from program case files\, and project files.",Permanent. Retain until administrative need ends,Public,
21784,State Library Division,Maintenance of local financial effort correspondence,1990-,"Chronological , thereunder alphabetical by library","These records document maintenance of effort problems as related to Public Library Services Development grants\, their problems and resolutions. Information includes correspondence to and from libraries and reports to the State Library board.",Permanent. Retain for 5 year(s),Public,
29780,Utah Board of Higher Education,Commissioner subject records,1992-,Subject.,"These are subject files and correspondence with the Commissioner's office that provides unique information relating to the functions\, policies\, procedures or programs of the Board of Regents.",Permanent. Retain until separation,Public,7.00 cubic feet
80460,Board of Pardons,Correspondence,i 1914-1948; 1982-,"Chronological, thereunder alphabetical by surname","The Board of Pardons corresponds with various court and other state officials\, private citizens\, and the prisoners themselves regarding parole status and criminal histories of individual inmates. Since the major responsibility of the Board is to determine how long a criminal offender should remain either in direct custody in prisons or jails\, or under close supervision as a parolee\, most correspondence relates to this decision. Routine correspondence about Board meetings\, schedules\, or agenda can also be found in the series. Supporting documents are often attached to the correspondence\, and these usually include court information reports and transcripts\, or newspaper clippings or petitions about a,particular case. Missing records include the files from 1923-1926 and from 1949-1981.",Permanent. Retain for 2 year(s),Public,6.00 cubic feet
18060,Department of Transportation,Executive correspondence,1957-,,"Incoming and outgoing business-related correspondence\, regardless of format or mode of transmission\, that provides unique information relating to the functions\, policies\, procedures or programs of a state agency. These records document executive decisions made regarding agency interests.",Permanent. Retain for 5 year(s) after separation,Public,54 microfilm reels
28175,Governor (2021- : Cox),Governor's mansion events records,1991-,,Records created from the planning and hosting of events at the Governor's mansion.,Permanent. Retain until administrative need ends,Public,2.00 cubic feet
30002,Governor Herbert,Executive orders,2009-2021.,Chronological.,"These records are official copies of executive orders and proclamations issued by Governor Herbert from 2009 to 2020. Executive orders afford a method for reacting to and preparing a plan of action for sudden problems or changing events which require the Governor's prompt attention. Their issuance provides an established conventional means of responding to these events. Through the executive order\, the Governor also creates mechanisms to implement the regulations and establish organizations to perform activities of the government in some specific way. In contrast to executive orders\, proclamations are more broad statements of position. They provide a formal means to report to the general public that the Governor has responded to an event in a specific manner. Frequently\, proclamations are issued to pay tribute or to express formal observance of holidays or other noteworthy occasions.",Permanent. Retain until separation,Public,0.35 cubic foot
30120,Department of Health and Human Services. Community Health and Well-Being. Division of Family Health.,Executive correspondence,2016-,Chronological.,"These records contain the correspondence of Directors\, Deputy Directors\, Chief Information Officers\, and others as identified at the Division of Family Preparedness (Department of Health). Information may include incoming and outgoing business-related correspondence that provides unique information relating to the functions\, policies\, procedures or programs of the Division.",Retain permanently,Public,
30139,Department of Health. Office of Organizational Development and Performance Improvement.,Executive correspondence,2016-,Database.,"These records document executive decisions made regarding agency interests\, and include incoming and outgoing business-related correspondence\, regardless of format or mode of transmission\, that provides unique information relating to the functions\, policies\, procedures or programs of the Office of Organizational Development and Performance Improvement. Executive decision makers may include the Director\, Chief Administrative Officer\, Public Information Officer or other internal administrators as identified by the executive office.",Permanent. Retain for 5 year(s) after separation,Public,
30179,Governor (2021- : Cox),Executive correspondence,2021-,Chronological.,"This series includes correspondence both sent and received by Governor Cox. Records document material discussions and decisions made\, and span a wide range of topics\, correspondents\, and formats. Constituent correspondence is maintained separately.",Permanent. Retain for 5 year(s) after end of governor's administration,Public,
551,Department of Agriculture and Food,Executive correspondence,1941-,Alphanumerical.,"Incoming and outgoing business-related correspondence\, regardless of format or mode of transmission\, that provides unique information relating to the functions\, policies\, procedures or programs of an agency. These records document executive decisions made regarding agency interests. Executive decision makers may include the Director\, Chief Administrative Officer\, Public Information Officer or other internal administrators as identified by the executive office.",Permanent. Retain for 5 year(s) after separation,Public,23.45 cubic feet
265,Attorney General's Office,Assistant Attorney General correspondence,1969-,Alphanumerical.,"Records not duplicated elsewhere that document how the office is organized and how it functions\, its pattern of action\, its policies\, procedures and achievements.",Permanent. Retain for 10 year(s),Public,
61,Attorney General's Office,Correspondence,1896-,Alphanumerical.,"Correspondence documents the administration or management of the Attorney General's office\, office organization\, its policies\, procedures and achievements.",Permanent. Retain until administrative need ends,Public,1 microfilm reel
485,Department of Community and Economic Development. Office of Job Training,Executive correspondence,1984-1997.,Chronological.,"This is the record of incoming and outgoing personal correspondence created and received by the director of the Office of Job Training For Economic Development. It documents the principle administrative actions taken by the agency. The correspondence includes letters and memoranda with the Governor\, Department of Labor\, service delivery areas (SDA)\, Job Training Coordinating Council\, state agencies\, private industry councils\, and some internal correspondence.",Permanent. Retain for 5 year(s) or for 0,Public,
315,Lieutenant Governor,Correspondence,1896-,Alphanumerical.,"Correspondence documents the administration or management of the Lieutenant Governor's\, office organization\, its policies\, procedures and achievements.,Incoming and outgoing business-related correspondence\, regardless of format or mode of transmission\, that provides unique information relating to the functions\, policies\, procedures or programs of an agency. These records document executive decisions made regarding agency interests. Executive decision makers may include the Director\, Chief Administrative Officer\, Public Information Officer or other internal administrators as identified by the executive office.",Permanent. Retain for 5 year(s) after separation,Public,0.35 cubic foot
1802,Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare.,Policy and Planning Bureau's correspondence,1982-,Alphanumerical,"Business-related correspondence which provide unique information about agency functions\, policies\, procedures\, or programs. These records document material discussions and decisions made regarding all agency interests\, and may originate on paper\, electronic mail\, or other media. This correspondence is filed separately from program case files\, and project files.",Permanent. Retain for 2 year(s),Private,
2296,Department of Public Safety. Peace Officers Standards & Training (POST),Correspondence,1968-,Alphanumerical,"Business-related correspondence which provide unique information about agency functions\, policies\, procedures\, or programs. These records document material discussions and decisions made regarding all agency interests\, and may originate on paper\, electronic mail\, or other media. This correspondence is filed separately from program case files\, and project files.",Permanent. Retain for 5 year(s),Public,
2602,Department of Public Welfare,Administrative correspondence,i 1960-1967.,Alphanumerical.,"Known holdings: 5 cubic foot boxes of director's (Ward C. Holbrook) correspondence arranged alphabetically by topic\, circa 1967.",,Public,3 microfilm reels
4011,Governor's Office of Planning and Budget,Director's administrative files,1985-,Alphabetical by subject,"Business-related correspondence which provide unique information about agency functions\, policies\, procedures\, or programs. These records document material discussions and decisions made regarding all agency interests\, and may originate on paper\, electronic mail\, or other media. This correspondence is filed separately from program case files\, and project files.",Permanent. Retain for 5 year(s) after separation,Public,
4425,State Library Division,Director's correspondence,1960-,Chronological.,"Records not duplicated elsewhere that document how the office is organized and how it functions\, its pattern of action\, its policies\, procedures and achievements.",Permanent. Retain for 5 year(s),Public,
6364,Department of Culture and Community Engagement. Division of Indian Affairs,Correspondence,1971-,Alphanumerical.,"Business-related correspondence which provide unique information about agency functions\, policies\, procedures\, or programs. These records document material discussions and decisions made regarding all agency interests\, and may originate on paper\, electronic mail\, or other media. This correspondence is filed separately from program case files\, and project files.",Permanent. Retain until administrative need ends,Public,
9842,Department of Agriculture and Food. Division of Regulatory Services,Correspondence,1980-,Alphabetical by subject.,"Business-related correspondence which provide unique information about agency functions\, policies\, procedures\, or programs. These records document material discussions and decisions made regarding all agency interests\, and may originate on paper\, electronic mail\, or other media. This correspondence is filed separately from program case files\, and project files.",Permanent. Retain for 10 year(s),Public,
10154,Department of Health and Human Services. Division of Aging and Adult Services,Executive correspondence,1980-,Chronological.,"Business-related correspondence which provide unique information about agency functions\, policies\, procedures\, achievements\, or programs. These records document material discussions and decisions and may originate on paper\, electronic mail\, or other media.",Permanent. Retain for 5 year(s),Public,
10394,Department of Transportation. Engineering & Operations. Operations. Aeronautics,Airport correspondence,1952-,Alphabetical by airport name and location,"Business-related correspondence which provide unique information about agency functions\, policies\, procedures\, or programs. These records document material discussions and decisions made regarding all agency interests\, and may originate on paper\, electronic mail\, or other media. This correspondence is filed separately from program case files\, and project files.",Permanent. Retain for 5 year(s) after separation,Public,
10588,Department of Public Safety. Communications Bureau,Day file,1985-,Chronological,"Business-related correspondence which provide unique information about agency functions\, policies\, procedures\, or programs. These records document material discussions and decisions made regarding all agency interests\, and may originate on paper\, electronic mail\, or other media. This correspondence is filed separately from program case files\, and project files.",Retain permanently,Public,
11433,Intermountain Power Agency (Utah),Executive correspondence,undated,None,"Business-related correspondence which provide unique information about agency functions\, policies\, procedures\, or programs. These records document material discussions and decisions made regarding all agency interests\, and may originate on paper\, electronic mail\, or other media. This correspondence is filed separately from program case files\, and project files.",Permanent. Retain for 5 year(s),Public,
12025,Department of Cultural and Community Engagement,Major event records,1990-,"Chronological, thereunder alphabetical by name of event.","These records are created by the Department of Community and Economic Development (DCED) to document state expenditures for and involvement in significant Utah events. The department initiates and holds certain events if it feels that doing so would be economically beneficial to the state. In the past\, DCED has held the annual Governor's Conference on Economic Development\, and has held other special events such as American Japan Week and the U.S._Interior Secretary's trip to Utah in 1992. This involvement is often used by DCED as a business expansion and corporate recruiting tool. The records include the agenda\, executive director's correspondence\, purpose and results of the event\, guest list\, and contributor list.",Permanent. Retain for 4 year(s),Public,
12332,Board of Regents (Utah). Higher Education Assistance Authority,External correspondence,1978-,Chronological,"Business-related correspondence which provide unique information about agency functions\, policies\, procedures\, or programs. These records document material discussions and decisions made regarding all agency interests\, and may originate on paper\, electronic mail\, or other media. This correspondence is filed separately from program case files\, and project files.",Permanent. Retain for 5 year(s),Public,
12390,Board of Education. Office of Education. Evaluation and Assessment Section,State testing program correspondence log,1990-,Reverse chronological,"This series is a compilation of the office copies of major communications to the school districts about the State Testing Program. The records are maintained in a 3-ring binder and include memoranda and policy releases to the Utah school districts concerning the program. There is some overlap between this series and Executive correspondence\, series 12388; however\, neither series is completely inclusive of the other.",Permanent. Retain for 5 year(s),Public,
13791,Utah Board of Higher Education,Commission's correspondence,1984-,Alphabetical by subject,"Records not duplicated elsewhere that document how the office is organized and how it functions\, its pattern of action\, its policies\, procedures and achievements.",Permanent. Retain for 5 year(s),Public,
14340,Department of Workforce Services. Division of Housing and Community Development,Director's executive correspondence,1977-,Chronological,This series contains the correspondence of the Director of the Division of Community Development which is not contained in other series. These records are maintained in order to document the history of the activities of the director and division. This correspondence is frequently with other governmental entities.,Permanent. Retain for 5 year(s),Public,
14782,Division of State History,Director's correspondence,1896-,Chronological by date.,"This correspondence of the Director of State History documents the history of the division\, its policies and activities.",Permanent. Retain for 5 year(s),Public,
16716,Department of Health,Executive director's correspondence,1978-,Alphabetical by subject.,"These records support the agency's administrative function to document correspondence regarding executive decisions. Records document unique information regarding the structure\, functions\, and implementation of agency programs as well as other agency interests. Recipients of outgoing correspondence include state agencies\, state and national organizations\, and the federal government. Information includes sender and recipient information\, date of correspondence\, and related materials.",Retain permanently,Public,1 microfilm reel
17175,West Valley City (Utah). Department of Administration,Official correspondence,1983-,Alphabetical by department name,"Business-related correspondence which provide unique information about agency functions\, policies\, procedures\, or programs. These records document material discussions and decisions made regarding all agency interests\, and may originate on paper\, electronic mail\, or other media. The correspondence is filed separately from program and project case files.",Retain permanently,Public,
19347,Pioneer Sesquicentennial Celebration Coordinating Council,Correspondence,1994-1998.,Chronological,"Records not duplicated elsewhere that document how the office is organized and how it functions\, its pattern of action\, its policies\, procedures and achievements. Includes electronic mail that communicates the above.",,Public,
19816,Central Utah Water Conservancy District (Utah),Policy and program development subject files,undated.,,"Business-related correspondence which provide unique information about agency functions\, policies\, procedures\, or programs. These records document material discussions and decisions made regarding all agency interests\, and may originate on paper\, electronic mail\, or other media. The correspondence is filed separately from program and project case files.",Retain permanently,Public,
20678,Department of Human Services. Division of Administrative Services,Monitoring Panel correspondence,1993-1995.,Chronological.,"Business-related correspondence which provide unique information about agency functions\, policies\, procedures\, or programs. These records document material discussions and decisions made regarding all agency interests\, and may originate on paper\, electronic mail\, or other media. This correspondence is filed separately from program case files\, and project files.",,Public,
24055,Department of Human Services. Office of Licensing,Policy and program correspondence,1987-,"Alphabetical by topic, thereunder chronological","Correspondence relating to the administration and history of the Office of Licensing. The records are used in conducting the Office's business. Information references archives\, audits\, conferences\, hearings\, legislature\, policy and procedures\, rule making\, surveys\, and other administrative topics.",Permanent. Retain for 7 year(s),Public,
25428,Department of Environmental Quality. Division of Water Quality,Ground water general correspondence,ca. 1989-,"Alphanumerical by facility name or address, thereunder chronological","Business-related correspondence which provide unique information about agency functions\, policies\, procedures\, or programs. These records document material discussions and decisions made regarding all agency interests\, and may originate on paper\, electronic mail\, or other media. This correspondence is filed separately from program case files\, and project files.",Permanent. Retain for 15 year(s),Public,
27451,Department of Culture and Community Engagement. Division of Indian Affairs,Policy and program correspondence,1959-,Chronological.,"Business related correspondence which provides unique information about agency functions\, policies\, procedures\, and programs. These records document material discussions and decisions made regarding all agency interests\, and may originate on paper\, electronic mail\, or other media. This correspondence is filed separately from program case and project files.",Permanent. Retain for 15 year(s),Public,
27691,Division of State History,Historical Society Subject Files,1897-,Chronological.,"The Utah State Historical Society was founded in 1897 by a group of prominent citizens who knew the importance of preserving the state?s history. Later\, the Historical Society became part of state government as part of Utah State History. Today\, the major responsibility of the Utah State Historical Society program is to edit and publish the venerable Utah Historical Quarterly and to make it available to members. These records include correspondence and subject files documenting the activities of the Historical Society.",Permanent. Retain until administrative need ends,Public,
28401,Judicial Conduct Commission,Executive Correspondence,2008-,chronological,"Business-related correspondence which provide unique information about agency functions\, policies\, procedures\, or programs. These records document material discussions and decisions made regarding all agency interests\, and may originate on paper\, electronic mail\, or other media. This correspondence is filed separately from program case files\, and project files.",Permanent. Retain until administrative need ends,Exempt,
28403,Governor Herbert,Constituent correspondence,2009-2021.,Chronological by year.,"This series includes letters to the Governor's office from Utah citizens and others who present opinions or request action on various issues. Records include letters\, e-mail\, documented phone calls\, in-person inquiries\, and copies of requests referred to the appropriate governmental entity for response.",Permanent. Retain for 5 year(s) or until end of governor's administration,Public,
28772,Treasurer,Executive correspondence,1896-,Chronological,"These records support the agency's function to collect\, safeguard\, invest\, and disburse state funds. Records document executive decision-making and directives from the State Treasurer\, who serves as the ""custodian of public moneys\,"" (Utah Constitution Article VII\, Section 15). Information includes correspondence and related materials.",Permanent. Retain for 5 year(s) after separation,Public,
83023,Department of Health. Bureau of Communicable Disease Control,AIDS control program files,1982-2009.,Alphabetical by program,"Business-related correspondence which provide unique information about agency functions\, policies\, procedures\, or programs. These records document material discussions and decisions made regarding all agency interests\, and may originate on paper\, electronic mail\, or other media. This correspondence is filed separately from program case files\, and project files.",,Private,
84344,Department of Health and Human Services. Office of Recovery Services,Executive correspondence,1979-,None.,"Business-related correspondence which provide unique information about agency functions\, policies\, procedures\, or programs. These records document material discussions and decisions made regarding all agency interests\, and may originate on paper\, electronic mail\, or other media. This correspondence is filed separately from program case files\, and project files.",Permanent. Retain for 5 year(s),Public,
507,Office of the State Auditor,Executive retreat and correspondence records,1931-,"chronological, thereunder alphabetical by subject.","These are executive records from the State Auditor's Office including correspondence\, state agency retreat notes\, and other related records. These records cover the administrations of several different state auditors and generally reflect overall office strategies\, policies\, and work done by the state auditor.",Permanent. Retain for 7 year(s) after separation,Public,1.00 cubic foot 1 microfilm reel
17694,School and Institutional Trust Lands Administration,Correspondence,1940-,Alphabetical by name of individual or agency,"Records not duplicated elsewhere that document how the office is organized and how it functions\, its pattern of action\, its policies\, procedures and achievements.,Business-related correspondence which provide unique information about agency functions\, policies\, procedures\, or programs. These records document material discussions and decisions made regarding all agency interests\, and may originate on paper\, electronic mail\, or other media. This correspondence is filed separately from program case files\, and project files.",Retain permanently,Public,
192,Governor Clyde,Correspondence,1956-1964.,Alphanumerical.,"Correspondence of Governor Clyde and his personal staff\, with state agencies\, federal officials\, governors\, the public and friends and family\, regarding those activities that the governor handled directly.",,Public,93 microfilm reels
326,Board of Examiners,Correspondence,1896-1973.,Alphanumerical.,"Correspondence documents the administration or management of the Examiners Board\, office organization\, its policies\, procedures and achievements.",,Public,
26809,Governor (2021- : Cox),General counsel files,2005-,Alphabetical by subject.,"These files are created and maintained by the Governor's general counsel. Files contain various documents accumulated by staff attorneys and may contain records such as notes\, documentation of research\, assessments\, correspondence\, and reports.",Permanent. Retain for 5 year(s),Protected,2.00 cubic feet
30038,Capitol Preservation Board,Executive correspondence,1998-,Chronological.,"These records are correspondence which provides unique information relating to the functions\, policies\, procedures or programs of the Capitol Preservation Board. These records document executive decisions made regarding agency interests.",Permanent. Retain for 2 year(s) after separation,Public,
30103,Department of Environmental Quality. Division of Drinking Water,Executive correspondence,1978-,Database.,"The DIvision of Drinking Water acts as the administrative arm of the Utah Drinking Water Board and implements the rules they adopt. The Division regulates public drinking water systems\, certifies water system operators and water utility personnel\, monitors the effectiveness of water treatment plants\, and carries out a number of other tasks in order to administer the Safe Drinking Water Act (Utah Code 19-4). Records in this series document the decision-making processes of executive officers as they create programs\, policies\, procedures\, and budgets\, and include all related research.",Permanent. Retain for 5 year(s) after separation,Public,
30121,Department of Health and Human Services. Community Health and Well-Being. Division of Population Health. Office of Communicable Diseases.,Executive correspondence,2018-,Database.,"These records are the executive correspondence of the Bureau of Epidemiology. Executives may include Director\, Deputy Director\, Chief Information Officer\, and others as designated. The records document agency-related business and provide unique information relating to the functions\, policies\, procedures or programs of the division.",Retain permanently,Public,
30140,Department of Health and Human Services. Community Health and Well-Being. Division of Population Health. Office of Emergency Medical Services and Preparedness.,Executive correspondence,1976-,Database.,"These records document executive decisions made regarding agency interests\, and include incoming and outgoing business-related correspondence\, regardless of format or mode of transmission\, that provides unique information relating to the functions\, policies\, procedures or programs of the Bureau. Executive decision makers may include the Director\, Chief Administrative Officer\, Public Information Officer or other internal administrators as identified by the executive office.",Permanent. Retain for 5 year(s) after separation,Public,
30189,Cultural and Community Engagement. Division of Multicultural Affairs. Martin Luther King Jr. Human Rights Commission,Executive correspondence,1991-,Chronological,"These records contain the executive correspondence for the MLK Commission. Executives may include the Chair\, Vice Chair\, and other high-level positions within the Commission.",Retain permanently,Public,
1716,Department of Environmental Quality. Division of Air Quality,Executive correspondence,i 1980-,Alphanumerical,"Records not duplicated elsewhere that document how the office is organized and how it functions\, its pattern of action\, its policies\, procedures and achievements.",Permanent. Retain for 5 year(s),Public,
1736,Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare.,Correspondence,1980-,Alphanumerical,"Business-related correspondence which provide unique information about agency functions\, policies\, procedures\, or programs. These records document material discussions and decisions made regarding all agency interests\, and may originate on paper\, electronic mail\, or other media. This correspondence is filed separately from program case files\, and project files.",Permanent. Retain for 5 year(s),Public,
6733,Department of Environmental Quality,Division director's administration files,i 1973-,Alphabetical by subject.,"Business-related correspondence which provide unique information about agency functions\, policies\, procedures\, or programs. These records document material discussions and decisions made regarding all agency interests\, and may originate on paper\, electronic mail\, or other media. This correspondence is filed separately from program case files\, and project files.",Permanent. Retain for 5 year(s),Public,
19796,Division of State History,Utah History Information Center non-reference correspondence,1991-,Chronological,"Business-related correspondence which provide unique information about agency functions\, policies\, procedures\, or programs. These records document material discussions and decisions made regarding all agency interests\, and may originate on paper\, electronic mail\, or other media. This correspondence is filed separately from program case files\, and project files.",Permanent. Retain for 1 year(s),Public,
21808,Lieutenant Governor,Elections executive correspondence,1970-,Chronological by date,These files document the operations of the Elections Office and its role in the elections process. This correspondence relates to compliance requirements of candidates for state and federal offices.,,Public,
23517,Department of Health and Human Services. Division of Services for People with Disabilities. Developmental Center,Executive correspondence,1930-,none,"Business-related messages which provide unique information about agency functions\, policies\, procedures\, or programs. These records document the deliberations and decisions made regarding all agency interests\, and may originate on paper\, electronic mail\, or other media. Includes incoming and outgoing correspondence regarding the activities of the Development Center\, formerly the State Training School.,Incoming and outgoing business-related correspondence\, regardless of format or mode of transmission\, that provides unique information relating to the functions\, policies\, procedures or programs of an agency. These records document executive decisions made regarding agency interests. Executive decision makers may include the Director\, Chief Administrative Officer\, Public Information Officer or other internal administrators as identified by the executive office.",Permanent. Retain for 3 year(s),Public,
25371,Department of Corrections. Division of Correctional Industries,Policy and program correspondence,1985-,chronological,"Business-related correspondence which provide unique information about agency functions\, policies\, procedures\, or programs. These records document material discussions and decisions made regarding all agency interests\, and may originate on paper\, electronic mail\, or other media. This correspondence is filed separately from program case files\, and project files.",Permanent. Retain until administrative need ends,Public,
28263,Board of Pardons and Parole,Chairman correspondence,2013-,Chronological,"Business-related correspondence which provide unique information about agency functions\, policies\, procedures\, or programs. These records document material discussions and decisions made regarding all agency interests\, and may originate on paper\, electronic mail\, or other media. This correspondence is filed separately from program case files\, and project files.",Permanent. Retain for 3 year(s),Protected,
28402,Governor Herbert,Executive correspondence,2009-2021.,"Alphabetical by subject, thereunder chronological.","This series contains a variety of business-related correspondence from the office of Governor Gary Herbert which provide unique information about administrative functions\, policies\, procedures\, and programs. These records document material discussions and decisions made regarding a wide variety of agency interests. The series also contains a number of correspondence to state agencies as well as individual state employees (in the form of awards or congratulation letters). This correspondence is filed separately from program case files\, and project files.,Business-related correspondence which provide unique information about agency functions\, policies\, procedures\, or programs. These records document material discussions and decisions made regarding all agency interests\, and may originate on paper\, electronic mail\, or other media. This correspondence is filed separately from program case files\, and project files.",Permanent. Retain for 5 year(s) or until separation,Public,
28807,Labor Commission,Executive correspondence,1910-,,"These records support the agency's function to protect the health\, safety\, and economic well-being of employees and employers. Correspondence documents the executive decision-making process of the agency's commissioner or division directors and highlights the efforts made to achieve the agency function.,Incoming and outgoing business-related correspondence\, regardless of format or mode of transmission\, that provides unique information relating to the functions\, policies\, procedures or programs of an agency. These records document executive decisions made regarding agency interests. Executive decision makers may include the Director\, Chief Administrative Officer\, Public Information Officer or other internal administrators as identified by the executive office.",Permanent. Retain until separation,Public,
28972,Department of Veterans and Military Affairs,Executive correspondence,2000-,Chronologically,The Division of Veteran and Military Affairs conduct and supervise all veteran activities within the state. (Utah Code 71-8-2(3)(a)(2016). Correspondence documents the executive decision-making process of the agency's appointed executive director and/or division directors and highlights the efforts made to support our veterans and their families.,Permanent. Retain until separation,Public,
59911,Department of Corrections,Executive correspondence,1981-,Chronological,"Business-related correspondence provides unique information about agency functions\, policies\, procedures\, or programs. Records document material discussions and decisions made regarding all agency interests\, and may originate on paper\, electronic mail\, or other media. This correspondence is filed separately from program case files\, and project files.",Permanent. Retain for 7 year(s) after separation,Protected,
29630,Governor. Commission on Criminal and Juvenile Justice,Executive correspondence,1983-,Alphabetical.,"These records support the agency's function to coordinate the functions of all levels of criminal and juvenile justice systems and efforts to reduce crime and victimization statewide (Utah Code 63M-7-201 (2008)). Records document the executive decision-making and directives of the director and other executives within the agency\, and include correspondence and related materials.",,Public,
81662,Insurance Department,Executive correspondence,1969-,Chronological,"Records not duplicated elsewhere that document how the office is organized and how it functions\, its pattern of action\, its policies\, procedures and achievements.",Permanent. Retain for 5 year(s),Public,
81701,Department of Public Safety. Fire Marshal,Executive correspondence,1964-,"Alphabetical by agency, thereunder by subject","Incoming and outgoing business-related correspondence\, regardless of format or mode of transmission\, that provides unique information relating to the functions\, policies\, procedures or programs of an agency. These records document executive decisions made regarding agency interests. Executive decision makers may include the Director\, Chief Administrative Officer\, Public Information Officer or other internal administrators as identified by the executive office.",Permanent. Retain for 3 year(s),Public,
81878,Department of Environmental Quality. Division of Water Quality,Executive correspondence,1977-,Chronological.,"These records document the decisions and policies of the division and the activities of the director. Records include correspondence and internal memoranda to other bureaus / divisions in the department\, department management\, other state agencies\, the general public\, and federal agencies. Subject matter includes policy\, grants\, loans\, and wastewater treatment.",,Public,
82899,West Valley City (Utah). Community & Economic Development,Correspondence and memoranda files,1983-,Alphabetical by subject,"Business-related correspondence which provide unique information about agency functions\, policies\, procedures\, or programs. These records document material discussions and decisions made regarding all agency interests\, and may originate on paper\, electronic mail\, or other media. The correspondence is filed separately from program and project case files.",,,
83016,Department of Health. Bureau of Communicable Disease Control,Sexually transmitted disease program case files,1976-2009.,Alphabetical,"Business-related correspondence which provide unique information about agency functions\, policies\, procedures\, or programs. These records document material discussions and decisions made regarding all agency interests\, and may originate on paper\, electronic mail\, or other media. This correspondence is filed separately from program case files\, and project files.",Permanent. Retain for 3 year(s) after case is closed,Private,
84609,Department of Alcoholic Beverage Services,Executive correspondence files,1959-,Chronological,"Business-related correspondence which provide unique information about agency functions\, policies\, procedures\, or programs. These records document material discussions and decisions made regarding all agency interests\, and may originate on paper\, electronic mail\, or other media. This correspondence is filed separately from program case files\, and project files. The records in this record series may contain the following personal identifying information: First & last name\, email address\, phone number\, business contact information\, and possibly others. This information is not intentionally collected\, is not used for any purpose other than what may be discussed therein\, and is not shared outside of any originally stated purpose.",Permanent. Retain for 5 year(s),Public,
17729,School and Institutional Trust Lands Administration,Project Bold,undated,,"Business-related correspondence which provide unique information about agency functions\, policies\, procedures\, or programs. These records document material discussions and decisions made regarding all agency interests\, and may originate on paper\, electronic mail\, or other media. This correspondence is filed separately from program case files\, and project files.",Permanent. Retain for 100 year(s),,
48,Salt Lake City (Utah). Commission,Correspondence (outgoing),1957.,Chronological.,"Holdings consist of a single bound volume of copies of letters sent by the city recorder on behalf of the city commission. The volume is labeled on the spine vol._3\, September 3\, 1957 to December 31\, 1957. These letters deal with a wide-range of issues (personnel\, financial\, approval of city employees to attend meetings; approval of business licenses\, etc.),Business-related correspondence which provide unique information about agency functions\, policies\, procedures\, or programs. These records document material discussions and decisions made regarding all agency interests\, and may originate on paper\, electronic mail\, or other media. The correspondence is filed separately from program and project case files.",,Public,
629,Public Service Commission,Contractor's section correspondence,1960-1961.,Alphanumerical.,"Business-related messages which provide unique information about agency functions\, policies\, procedures\, or programs. These records document the deliberations and decisions made regarding all agency interests\, and may originate on paper\, electronic mail\, or other media.",Permanent. Retain for 1 year(s),Public,
29947,Governor's Office of Economic Opportunity. Tourism Office. Film Commission,Executive correspondence,1989-,Chronological by date.,"These records are correspondence to and from the director of the Film Commission; they document the Film Commission's interactions with other agencies\, with others in the film industry\, with other states\, and with federal agencies.",Permanent. Retain for 5 year(s) after final action,Public,
26686,Utah State Tax Commission,Executive correspondence,1931-,Chronological by date,"These records support the agency's function to collect state tax revenues and supervise the administration of the general property tax that provides revenue for the operation of local governments in Utah (Utah Code 59-1-210 (2010)). Records document the executive decision-making and directives of the director and other executives within the agency\, and include correspondence and related materials.",Permanent. Retain for 5 year(s) after separation,Public,
29969,Department of Workforce Services,Executive correspondence,1997-,Chronologically.,"These records document executive decisions made regarding agency interests\, including information about the agency's functions\, policies\, procedures\, and programs. Executives include the executive director and other positions as determined by the agency.",Permanent. Retain for 5 year(s) after separation,Public,
2134,State Board of Land Commissioners,Land appraisers correspondence,1921-1940.,Alphanumerical,"Correspondence with appraisers who are assessing public lands\, specifically lands up for sale or lease to individuals.",Permanent. Retain for 6 year(s),Public,
30180,Governor (2021- : Cox),Constituent correspondence,2021-,Chronological.,This series contains correspondence from Utah citizens and other persons seeking to convey their opinion or request information or action on various issues. Correspondence is received via multiple media formats and may be referred to state agencies for a response.,Permanent. Retain for 5 year(s) after end of governor's administration,Public,
30486,Cache County (Utah). County Clerk,Executive correspondence,1940-,Chronological by date sent.,"This series includes correspondence both sent and received by Cache County officials. Records document material discussions and decisions made\, and span a wide range of topics\, correspondents\, and formats.",Retain permanently,Public,
30703,Governor (2021- : Cox),Appointment sheets,2021-,Chronological.,"These are lists of appointments\, both requested and approved\, on a daily basis.",Permanent. Retain until administrative need ends,Public,
1286,Labor Commission,Administrative records,1917-,"Alphabetical by division, thereunder chronological by date","These records provide a record of communication between the Commissioner and the various divisions within the Labor Commission. The material reflects the history of the Labor Commission. The files contain correspondence\, reports\, studies\, agreements\, organizational charts\, policies and procedures\, statistical information\, minutes\, etc.",Permanent. Retain for 10 year(s),Public,13.00 cubic feet 1 microfilm reel
2268,Department of Public Safety,Correspondence,1951-1978; 1982-,Alphanumerical.,"Records not duplicated elsewhere that document how the office is organized and how it functions\, its pattern of action\, its policies\, procedures and achievements. Includes electronic mail that communicates the above. Includes correspondence of Public Safety commissioners as well as department correspondence.",Permanent. Retain until administrative need ends,Public,68 microfilm reels
6842,National Guard,Official military correspondence,1942-,Alphabetical by subject,"Records\, not duplicated elsewhere\, that document how the office is organized and functions as well as its pattern of action\, policies\, procedures\, and achievements. Includes electronic mail that communicates the above.,Business-related correspondence which provide unique information about agency functions\, policies\, procedures\, or programs. These records document material discussions and decisions made regarding all agency interests\, and may originate on paper\, electronic mail\, or other media. This correspondence is filed separately from program case files\, and project files.",Permanent. Retain for 2 year(s),Public,
8628,"Department of Natural Resources. Division of Oil, Gas, and Mining. Coal Regulation",Coal Program correspondence files,1980-,Chronological by date,"The Utah Coal Program regulates the surface effects of coal mining and ensures reclamation as required under the Surface Mining Control and Reclamation Act of 1977 and UCA 40-10-et\, seq. This series includes business related correspondence and records that document the achievements\, policies\, procedures or functions of the office. This correspondence is filed separately from program case files and project files. Blaster certification records are also retained in the correspondence files.",Permanent. Retain for 30 year(s),Public,
9876,Department of Public Safety. Division of Emergency Management,Federal correspondence,ca. 1963-,Chronological by date.,"Business-related correspondence which provide unique information about agency functions\, policies\, procedures\, or programs. These records document material discussions and decisions made regarding all agency interests\, and may originate on paper\, electronic mail\, or other media. This correspondence is filed separately from program case files\, and project files.",Permanent. Retain for 4 year(s),Public,
9847,Department of Public Safety. Utah Highway Patrol,Executive correspondence,1980-,None,"Records not duplicated elsewhere that document how the office is organized and how it functions\, its pattern of action\, its policies\, procedures and achievements.",Permanent. Retain for 5 year(s),Public,
10299,Governor's Office of Planning and Budget,Science advisor's correspondence,1977-,Chronological,"Business-related correspondence which provide unique information about agency functions\, policies\, procedures\, or programs. These records document material discussions and decisions made regarding all agency interests\, and may originate on paper\, electronic mail\, or other media. This correspondence is filed separately from program case files\, and project files.",Permanent. Retain for 4 year(s),Public,
10395,Department of Transportation. Division of Aeronautics,Chronological outgoing correspondence,1981-2017.,Chronological,"Business-related correspondence which provide unique information about agency functions\, policies\, procedures\, or programs. These records document material discussions and decisions made regarding all agency interests\, and may originate on paper\, electronic mail\, or other media. This correspondence is filed separately from program case files\, and project files.",Permanent. Retain for 5 year(s),Public,
10667,Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare.,Director's executive correspondence,1988-,Alphabetical by subject,"Business-related correspondence which provide unique information about agency functions\, policies\, procedures\, or programs. These records document material discussions and decisions made regarding all agency interests\, and may originate on paper\, electronic mail\, or other media. This correspondence is filed separately from program case files\, and project files.",Permanent. Retain for 5 year(s),Public,
12000,Department of Health and Human Services. Division of Services for People with Disabilities,Executive correspondence,1975-,Alphabetical by subject,"Records not duplicated elsewhere that document how the office is organized and how it functions\, its pattern of action\, its policies\, procedures and achievements.",Permanent. Retain for 10 year(s),Public,
12027,Department of Cultural and Community Engagement,Utah businesses correspondence,1989-,Alphabetical by name of company.,"These records document the communication between the Executive Director of the Department of Community and Economic Development (DCED) and various businesses in Utah (or those planning to come to Utah). These businesses will contact DCED if they are expanding or want to come to the state\, if they need state assistance in some way (such as a road to be built or money)\, or if they want to inform the Governor or their plans. These records include correspondence to and from company executives\, annual reports\, and an explanation of the event which involved DCED or the Governor.",Permanent. Retain for 5 year(s),Public,
12340,Department of Health,Deputy directors' executive correspondence,1980-2015.,Chronological thereunder Alphabetical by subject,"Records not duplicated elsewhere that document how the office is organized and how it functions\, its pattern of action\, its policies\, procedures and achievements.",Permanent. Retain for 5 year(s),Public,
12388,Board of Education. Office of Education. Evaluation and Assessment Section,Executive correspondence,1989-,Chronological,"These records contain the correspondence of the head of Evaluation and Assessment and may include information on the activities\, policies\, and accomplishments of the section.",Permanent. Retain for 5 year(s),Public,
12634,Board of Education. Office of Education. School Law and Legislation,Education law correspondence,1983-,"Alphabetical by attorney surname, thereunder chronological by date of correspondence","These records contain correspondence between the School Law and Legislation attorneys and people outside of the Utah State Office of Education. Generally\, this correspondence is with school districts\, but could be with anybody interested in education law matters. Copies of incoming correspondence are usually attached to the responses. Computer copies of the outgoing correspondence are also maintained.",Permanent. Retain for 3 year(s),Public,
13161,Department of Environmental Quality. Division of Environmental Response and Remediation,Executive correspondence,1989-,Chronological,"Correspondence documents the executive decision-making process of the agency's director and highlights the efforts made to protect public health and Utah's environment through cleanup of chemically contaminated sites\, and by ensuring that underground storage tanks are used properly.",Permanent. Retain until separation,Public,
14783,Division of State History,Preservation Section director's correspondence,1969-,Alphabetical by subject.,"This routine correspondence of the Preservation Section director documents the history of the section and the director's activities. Includes correspondence\, reports\, studies\, and related records.",Permanent. Retain for 5 year(s),Public,
14869,Department of Health,Executive correspondence,1988-1994.,Chronological.,"Records not duplicated elsewhere that document how the office is organized and how it functions\, its pattern of action\, its policies\, procedures and achievements.",Permanent. Retain for 2 year(s),Public,
16556,Utah State Tax Commission. Administration Division,Director's correspondence,1982-,Alphabetical by name.,"Business-related correspondence which provide unique information about agency functions\, policies\, procedures\, or programs. These records document material discussions and decisions made regarding all agency interests\, and may originate on paper\, electronic mail\, or other media. This correspondence is filed separately from program case files\, and project files.",Permanent. Retain for 10 year(s),Private,
16791,Department of Health and Human Services. Operations. Division of Licensing and Background Checks.,Executive correspondence,1982-,Chronological,"Records not duplicated elsewhere that document how the office is organized and how it functions\, its pattern of action\, its policies\, procedures\, and achievements. The records include incoming and outgoing copies of correspondence which relate directly to decisions\, actions\, and procedures of the agency.",Permanent. Retain for 3 year(s),Public,
18866,Department of Transportation,Test results correspondence,1997-,1964-,This is correspondence generated by agency test section results.,,Public,1 microfilm reel
19246,Department of Public Safety. Highway Safety Office,Correspondence,1974-,,"Records not duplicated elsewhere that document how the office is organized and how it functions\, its pattern of action\, its policies\, procedures and achievements. Includes electronic mail that communicates the above.",Permanent. Retain for 5 year(s),Public,1 microfilm reel
19391,Department of Health and Human Services. Division of Aging and Adult Services,Chronological files,1990-,Chronological.,These files are generated by program and fiscal staff personnel in response to letters written to the Division of Aging and Adult Services. They are generated through the executive director's office.,Permanent. Retain for 12 year(s),Public,
25825,Department of Transportation. Communications Division,Executive correspondence and records,1994-,Chronological by date.,"These records support the agency's function to advise the public and other interested parties of the department's plans and programs. Records document the decision-making processes of the executive officer as he or she creates programs\, policies\, procedures\, and budgets\, and include all related research.",Permanent. Retain until separation,Public,
26354,Department of Workforce Services. Workforce Development Division,Correspondence,1997-,"Alphabetical by name, thereunder numerical by file number.","Business-related correspondence which provide unique information about agency functions\, policies\, procedures\, or programs. These records document material discussions and decisions made regarding all agency interests\, and may originate on paper\, electronic mail\, or other media. This correspondence is filed separately from program case files\, and project files.",Permanent. Retain for 5 year(s),,
26599,Department of Environmental Quality. Division of Waste Management and Radiation Control,Nuclear Regulatory Commission agreement files,1983-,Chronological by date.,"These records contain agreements with the Nuclear Regulatory Commission that authorize the Utah Department of Environmental Quality and the Division of Radiation Control to regulate\, inspect\, and take enforcement actions over radioactive materials and facilities licensed to handle those materials. The agreements are legally binding and are signed by the Governor of Utah. They contain applications from the state\, formal agreements\, amendments to the agreements\, and all related correspondence between the division\, the governor's office\, the Radiation Control Board and the Nuclear Regulatory Commission.",Permanent. Retain for 21 year(s),Public,
28266,Board of Pardons and Parole,Policies and procedures,2013-,Chronological,"Business-related correspondence which provide unique information about agency functions\, policies\, procedures\, or programs. These records document material discussions and decisions made regarding all agency interests\, and may originate on paper\, electronic mail\, or other media. This correspondence is filed separately from program case files\, and project files.",Permanent. Retain for 3 year(s),Controlled,
28647,Department of Workforce Services,Deputy director email correspondence,2005-2015.,Chronological by date,"These records support the agency's executive function to operate the agency's programs and employees. These records document unique information relating to the functions\, policies\, procedures or programs of an agency. Information includes incoming and outgoing business-related email correspondence,Incoming and outgoing business-related correspondence\, regardless of format or mode of transmission\, that provides unique information relating to the functions\, policies\, procedures or programs of an agency. These records document executive decisions made regarding agency interests. Executive decision makers may include the Director\, Chief Administrative Officer\, Public Information Officer or other internal administrators as identified by the executive office.",Permanent. Retain until separation,Public,
28713,Office of Inspector General of Medicaid Services,Executive Correspondence,2015-,Alphabetical,"These records document executive decisions made regarding agency interests. Information includes incoming and outgoing business-related correspondence\, regardless of format or mode of transmission that provides unique information relating to the functions\, policies\, procedures or programs of an agency. Executive decision makers may include the Director\, Chief Administrative Officer\, Public Information Officer or other internal administrators as identified by the executive office",,Public,
28781,School and Institutional Trust Lands Administration,Executive correspondence,1996-,,"These records support the agency's function to generate revenue from Utah trust lands and grow the perpetual endowments for state educational institutions. Records document the executive decision-making of the agency director and include correspondence and related materials.,Incoming and outgoing business-related correspondence\, regardless of format or mode of transmission\, that provides unique information relating to the functions\, policies\, procedures or programs of an agency. These records document executive decisions made regarding agency interests. Executive decision makers may include the Director\, Chief Administrative Officer\, Public Information Officer or other internal administrators as identified by the executive office.",Permanent. Retain until separation,Public,
29628,Governor Huntsman,Executive orders,2005-2009.,Chronological by date,"These records are official copies of executive orders and proclamations issued by the Governor. Executive orders afford a method for reacting to and preparing a plan of action for sudden problems or changing events which require the Governor's prompt attention. Their issuance provides an established conventional means of responding to these events. Through the executive order\, the Governor also creates mechanisms to implement the regulations and establish organizations to perform activities of the government in some specific way. Proclamations are more broad statements of position. They provide a formal means to report to the general public that the Governor has responded to an event in a specific manner. Frequently\, proclamations are issued to pay tribute or to express formal observance of holidays or other noteworthy occasions.",Permanent. Retain for 5 year(s) after separation or for 0,Public,0.20 cubic foot
80428,Department of Health and Human Services. Correctional Health Services,Executive correspondence,1980-,Chronological,"These files document the primary mission and internal administration of the Alcohol and Substance Abuse Treatment Program. Their job is to diagnose\, treat\, and cure any client charged to their care. They are arranged alphabetically by subject and year. This includes memos and letters to and from providers\, employees\, the Division of Alcohol and Drugs regarding client care and services provided.",Permanent. Retain for 5 year(s),Controlled,
81430,Office of Vital Records and Statistics,Executive correspondence file,1979-,,"These records support the agency's administrative function to document correspondence regarding executive decisions. Records document unique information regarding the structure\, functions\, and implementation of agency programs as well as other agency interests. Information includes sender and recipient information\, date of correspondence\, and related metadata.",Permanent. Retain for 6 month(s) after separation,Public,
81734,Department of Transportation. Finance,Executive correspondence,1977-,Chronological.,"These records document the executive and assistant directors' correspondence and the agency's decision-making process\, including functions\, policies\, procedures\, and programs pertaining to the department.",Retain for 5 year(s),Public,
83013,Department of Health and Human Services. Community Health and Well-Being. Division of Population Health. Office of Communicable Diseases.,Immunization Program correspondence,1967-,Alphabetical,"Business-related correspondence which provide unique information about agency functions\, policies\, procedures\, or programs. These records document material discussions and decisions made regarding all agency interests\, and may originate on paper\, electronic mail\, or other media. This correspondence is filed separately from program case files\, and project files.",Permanent. Retain for 5 year(s),Public,
83018,Department of Health and Human Services. Community Health and Well-Being. Division of Population Health. Office of Communicable Diseases.,Disease correspondence,1960-,Alphabetical by program.,"These records contain Bureau specific disease-related correspondence; which provides unique information about agency functions\, policies\, procedures\, or programs within Epidemiology. These records document material discussions and decisions made regarding variant diseases\, and may originate on paper\, electronic mail\, or other media. Records may include correspondence between the Division and the Lab\, doctors and patients\, internal communications\, and agency-to-agency correspondence.",Permanent. Retain for 5 year(s),Public,
83019,Department of Health and Human Services. Community Health and Well-Being. Division of Population Health. Office of Communicable Diseases.,Epidemiology studies program files,1972-,Alphabetical by name.,"This is a record of incoming and outgoing correspondence related to the operations of the Epidemiology Studies Program. Includes financial\, medical\, and patient information regarding environmental and occupational exposures; policies\, procedures\, rules\, regulations\, and ordinances; and general program operational files.",Permanent. Retain for 5 year(s),Private,
83359,Department of Administrative Services,Executive correspondence,1984-,chronological,This is the executive correspondence of the administrative offices of the Department of Administrative Services.,Permanent. Retain for 5 year(s),Public,
84878,Department of Health and Human Services. Division of Substance Use and Mental Health. State Hospital,Administrative correspondence files,1925-,"Chronological, thereunder alphabetical by subject","This is a record of executive correspondence that documents how the office is organized\, how it functions\, it's pattern of action\, it's policies\, procedures and achievements. Policies and procedures govern patient care as well as office function. This serie includes all correspondence directly related to patient care\, requests for patient information\, private citizen contacts\, recruitment\, personnel action\, and inquiries from other hospitals.",Permanent. Retain for 5 year(s),Controlled,
738,Public Service Commission,Southern Utah Power Company cost study records,1939-,Alphanumerical.,"Business-related messages which provide unique information about agency functions\, policies\, procedures\, or programs. These records document the deliberations and decisions made regarding all agency interests\, and may originate on paper\, electronic mail\, or other media.",Retain permanently,Public,
7978,Department of Health and Human Services. Operations. Division of Licensing and Background Checks.,Director's correspondence,2006-,None,These are copies of all correspondence sent to and from the bureau director's office.,Permanent. Retain for 5 year(s),Private,
17726,School and Institutional Trust Lands Administration,Selection lists,undated,,"Applications and related correspondence\, usually with the federal government\, regarding the selection of school trust lands per title 43\, chapter 20\, sections 851-852 of the federal code.",Permanent. Retain for 3 year(s),Public,
186,Governor Blood,Correspondence,1933-1940.,"Chronological by year, thereunder alphabetical.","This series contains correspondence to and from Governor Blood. It was the Governor's central method of communicating with the Utah citizenry and other principal officials. The correspondence pertains to his duties in office. Much of this series is from constituents asking for advice and assistance in managing the hardships of the Depression. It also holds correspondence from business\, governmental officials\, and generally from those involved in the workings of government\, excluding state agencies(series 14207).",,Public,27.00 cubic feet 54 microfilm reels
735,Public Service Commission,Uintah Power Company cost study records,1955-,Alphanumerical.,"Business-related messages which provide unique information about agency functions\, policies\, procedures\, or programs. These records document the deliberations and decisions made regarding all agency interests\, and may originate on paper\, electronic mail\, or other media.",Retain permanently,Public,
17733,School and Institutional Trust Lands Administration,Land Law Review Commission files,1984-1988.,None,"These records document the work and findings of the Utah Land Law Review Commission. This Commission was assigned to do a comprehensive review of the state land laws\, with the purpose of reviewing the responsibilities of the Division of State Lands and Forestry and the laws which govern their land management policies. The goals of the Commission were to identify and resolve major resource management issues\, to review and revise Title 24 (Forestry and Fire Control) and Title 65 (State Lands) of the Utah Code\, to define clearly the roles of the State Lands and Forestry Board and Division of State Lands and Forestry\, and to provide sound management direction for the state lands and resources under the authority of the Board of State Lands and Forestry. These records include meeting minutes\, audio tapes\, committee files\, progress reports\, working files for legislative bills\, proposed legislation\, and a final report.",,Public,
25002,Department of Administrative Services. Sports Authority,Olympic legislation records,1990-2002.,"Chronological, thereunder numerical by bill number.","This series contains information on proposed legislation concerning the 2002 Winter Olympic games. Records were used to propose legislation governing the sales\, payments and other related transactions made between the State of Utah and the Salt Lake Organizing Committee.",,Public,
28399,Judicial Conduct Commission,Proposed Legislation Working Files,2002 -,chronological,These are drafts and working papers of proposed legislation that affects the Judicial Conduct Commission.,Permanent. Retain until administrative need ends,Public,
28404,Governor Herbert,Legislative bill files,2009-2021.,Chronological by date.,"This series contains records documenting the process used by the Governor in determining whether to sign\, veto\, or allow a bill to become law without his signature. Case files may contain copies of the bill\, amendments\, and transmittal letters. Files may also contain correspondence with the Attorney General's office providing opinions on the legality and constitutionality of the bill\, requests for input and responses from state agencies affected by the bill\, and constituent correspondence expressing opinions about the bill.",Permanent. Retain for 5 year(s) or until end of governor's administration,Public,1.00 cubic foot
13972,Utah State Tax Commission. Administration Division,Draft legislation files,1987-,"Chronological, thereunder numerical by bill number","These are legislative bills drafted by the various departments within the Tax Commission. These are the bills that were proposed to the Legislature but never passed. They contain tax Commission evaluations of the bills\, their potential impacts\, fiscal notes\, and commissioners and divisional opinions and reports. Bills which have passed the legislature and have been implemented are found in series 10231.",Permanent. Retain for 1 year(s),Protected,
18177,Insurance Department,Legislative records,1990-,Chronological,"These records document the Insurance Departments legislation and rules activities. The records are used to track previously submitted legislation and rules\, to determine future needs of the agency. The information documents both rules submitted to the division of Administrative Rules\, and proposed legislation to the Legislature. Information includes copies of approved and failed legislation\, and rules.",Permanent. Retain for 7 year(s),Public,
25857,Governor Huntsman,Legislative bill files,2005-2009.,Chronological by date.,"This series contains records documenting the process used by the Governor in determining whether to sign\, veto\, or allow a bill to become law without his signature. Case files may contain copies of the bill\, amendments\, and transmittal letters. Files may also contain correspondence with the Attorney General's office providing opinions on the legality and constitutionality of the bill\, requests for input and responses from state agencies affected by the bill\, and constituent correspondence expressing opinions about the bill.,Records created by governmental agencies for the purpose of proposing legislation. They contain correspondence\, memoranda\, research information on proposed legislation\, fiscal notes\, summaries\, estimated cost reports\, impact statements\, and other information documenting the proposed legislation.",,Public,1.00 cubic foot
30844,Department of Health and Human Services. Executive Medical Director. Center for Medical Cannabis.,Legislative research records,2018-,Database.,"The Center for Medical Cannabis (CMC) mandates are outlined in Utah Code 26B-1-420 (2023)\, 26B-4-2 (2023)\, 26B-1-421 and Utah Code 58-37. The mandates include historical records created by the CMC\, such as legislative research.",Retain permanently,Public,
28264,Board of Pardons and Parole,Proposed legislation records,2013-,Chronological,These records contain information created by Pardons and Parole staff for the purpose of proposing legislation.,Permanent. Retain for 3 year(s),Protected,
29970,District Court (First District : Rich County),Minute books,1896-1983,Chronological by court date.,"Minute books contain the documentation of daily proceedings of the court but are not transcripts of court cases. Business matters include court site and officers present\, jury selection\, judicial appointments\, expense claims\, as well as entries noting the day's proceedings on various cases. A typical case will span multiple dates and will include an indictment or indication of the filed complaint\, procedural issues\, presentation of the case\, witnesses' names\, the verdict\, and precise sentencing or settlement.",,Public,1.50 cubic feet
82990,District Court (First District : Box Elder County),Child support and alimony case files,1924-1932.,Chronological by date.,These files contain receipts and correspondence between the court and person receiving alimony or child support payments and/or person making the payments. They were used to verify payments were made.,,Exempt,
84827,District Court (First District : Box Elder County),Adoption case files,i [ca._1875]-,Numerical by case number,,Permanent. Retain for 9 year(s),Exempt,
29732,District Court (First District : Rich County),Civil registers of actions,1896-1978,Numerical by case number and generally chronological by filing date.,"Records and documents pertaining to a particular civil action are filed together by the court clerk and collectively constitute the case file. As records or actions are filed\, the clerk enters them into a register. This series comprises registers of action for civil cases and contain such information as the name of the plaintiffs and defendants\, names of attorneys\, petitions\, complaints\, summons and answers to summons\, orders from the court\, findings\, and judgments as well as the date each action was filed.",,Public,1.00 cubic foot
30424,District Court (First District : Rich County),Judgment Record books,1896-1981,Chronological by filing date.,"This series contains bound volumes used to record orders\, decrees\, judgments and other decisions issued by the court.",,Public,
29735,District Court (First District : Rich County),Judgment docket,1899-1990,Generally chronological by entry date.,"This judgment docket notes judgments made by the court in civil cases\, as recorded by the court clerk. Judgment dockets serve as official notice of the existence of a judgment and generally include such information as the debtor\, creditor\, judgment\, date\, judgment record number\, appeal and judgment of appellate court if applicable\, and satisfaction (payment) of judgment.",,Public,0.50 cubic foot
30422,District Court (First District : Rich County),Naturalization Petition and Record,1907-1925,Chronological by petition date.,"This series contains a volume of pre-printed forms used to record applications of individuals to become citizens. The form records such information as applicant name\, current place of residence\, date and place of birth\, date of arrival in the United States\, and the names of wife and children. The form also includes affidavits attesting to the applicant's character\, an oath of allegiance signed by the applicant\, and an order signed by the judge granting citizenship. Once the order was signed\, the applicant could receive a certificate of citizenship.",,Public,0.50 cubic foot
1570,District Court (Second District : Davis County),Davis and Weber County case files,i 1907-1909.,Alphanumerical.,Contains historic case files from the 2nd District Court of Weber County.,,Public,
4681,District Court (Second District : Davis County),Minute Books,1896-1975,Chronological by court date.,"The minute books document the proceedings in civil\, criminal\, and probate matters in the Davis District Court. Business matters recorded include court site\, officers present\, jurors selected\, and scheduling and assignment of cases. A typical case will span multiple dates and may appear under more than one judge.",Permanent. Retain for 9 year(s),Public,8.50 cubic feet
4694,District Court (Second District : Davis County),Commitments to mental institutions,i 1886-,Numerical by case number.,Historic court information on mental illness from Davis County.,Permanent. Retain for 9 year(s),Public,
25022,District Court (Second District : Davis County),Criminal information record book,1898-1926.,Chronological by date.,"This volume records information in criminal cases filed with the court by the county prosecutor or district attorney. Entries include the court\, the parties in the case\, a summary of the charges\, the names of the witnesses testifying before the committing magistrate\, and sometimes the plea. The first nine pages in the book had been used previously for recording matters pertaining to leasing of school lands in Davis County\, 1892-1895.",,Public,
28752,District Court (Second District : Davis County),Orders and decrees record books,1896-1985.,Chronological by date.,,,Public,
84202,District Court (Second District : Davis County),Inheritance tax liens registers,i 1903-1965.,Chronological,"The district court clerk registers the estate settlements showing the heirs \, devisees\, or grantees\, and their relationship to the deceases. This settlement was then assessed for tax purposes . Appraisal of property is included and the executor or administrator is named. If any real estate was subject to liens the lien was also registered.",,,
28751,District Court (Second District : Davis County),Judgment docket books,1921-1987.,Chronological by date.,,,Public,
30753,District Court (Second District : Morgan County),Information and indictments,1901-1913.,Chronological.,"These provide information on inquires held on criminal complaints brought by the prosecutor to decide if a trial is warranted\, in which case an indictment is issued. The information precedes entering of a plea and any trial date.",Retain permanently,Public,
30781,District Court (Second District : Morgan County),Criminal case files,1896-,Numerical by case file number.,"This series contain criminal case files from the Morgan County Second District Court and document the legal process and the administration of justice in conjunction with a criminal proceeding. Criminal case files usually contain information such as the case number\, and the names of the defendants\, counsel\, jurors\, and witnesses. The case file may include complaints\, indictments\, subpoenas\, verdicts\, warrants of arrest\, execution or confinement\, warrant returns\, affidavits\, orders\, judgments\, appeal notices. Records and documents pertaining to a particular action are filed together by the court clerk\, and collectively these records constitute the case file. Files rarely include transcripts of testimony. First\, second\, and third degree felony cases are the predominant type of action within this series (a major crime for which the maximum imprisonment is more than one year in a state correctional institution). This series also contains misdemeanor cases which are punishable by a county,jail term of up to one year and/or a fine. Juvenile cases tried prior to 1907 can also be found in this series. In 1907\, a separate statewide juvenile court was established allowing juvenile court jurisdiction in all matters involving children 18 years of age and younger\, including parents and guardians of juvenile delinquents.",Retain permanently,Public,
30743,District Court (Second District : Morgan County),Court orders,1957-1965.,Chronological by order date.,"This series contains orders made by the court related to the management of court business. Records include such things as setting the rules for court appointments \, rules for posting notices and the management of juries.",Retain permanently,Public,
30739,District Court (Second District : Morgan County),Criminal and probate registers of action,1896-,Roughly chronological by case filing date.,"Traditionally district courts\, including Second District Court (Morgan County)\, created a register of actions for each criminal case heard before the court. The register commenced when the accusation was filed\, and thereafter the court listed each action until the case was dismissed or resolved with a conviction or acquittal. For each case the court clerk identified the defendants\, the crime of which he was accused\, a court assigned case number\, and the names of representing attorneys. For each action the clerk listed the type of action taken and the date on which that action was taken. Registers of action are case summaries which provide reference to additional records. Court assigned case numbers listed in the registers are a guide to case files which contain all of the important documents related to the case.",Retain permanently,Public,0.20 cubic foot
30809,District Court (Second District : Morgan County),Register of Estates,1869-1966,Numerical by case number and generally chronological by case filing date.,This series contains a register of actions taken and documents filed in probate matters handled by the County Probate Court prior to statehood and the 2nd District Court after statehood.,,Public,1 microfilm reel
23288,District Court (Third District : Summit County),Probate case files,1871-,Numerical by case number.,"These case files cover court actions in regard to adoptions\, guardianships\, and the estates of deceased persons.",Permanent. Retain until administrative need ends,Public,32.00 cubic feet
26615,District Court (Third District : Summit County),Civil action index,1896-1992.,Alphabetical by surname.,"Comprised of two separate index books\, one indexing by plaintiff surname and the other by defendant surname.",,Public,2 microfilm reels
26619,District Court (Third District : Summit County),Criminal registers of action,1977-1993.,Numerical by case number.,Comprised of two register books. The whereabouts of criminal register books prior to 1977 is unknown.,,Public,1.00 cubic foot 2 microfilm reels
27437,District Court (Third District : Summit County),Inventory and appraisement record books,1902-1967.,"Chronological by date, thereunder numeric by case number.",,,Public,1.50 cubic feet
83861,District Court (Third District : Summit County),Inheritance tax liens registers,i 1909-1936.,Chronological,"The district court clerk registers the estate settlements showing the heirs\, divisees\, or grantees\, and their relationship to the deceases. This settlement was then assessed for tax purposed. Appraisal of property is included and the executor or administrator is named. If any real estate was subject to lien the lien was also registered.",,,
3481,District Court (Third District : Tooele County),Naturalization Petition and Record books,1908-1929.,Chronological by filing date.,"This series contains books of pre-printed forms used to record petitions from individuals seeking to become naturalized citizens. The forms include space to records such information as the name of the petitioner\, place of residence\, occupation\, date and place of birth\, date and place of arrival in the United States\, place of declaration of intention\, name of spouse\, and information about any children of the petitioner. The form also includes an affidavit signed by two witnesses attesting to the residency and character of the petitioner\, and oath of allegiance signed by the petitioner\, and an order signed by a judge granting citizenship. The naturalization certificate number and the date issued is also noted. In addition to the petition forms\, this series also contains some petitioners' original declarations of intention and other attached documentation.",,Public,2.00 cubic feet
3483,District Court (Third District : Tooele County),Declarations of intention,i 1896-1953.,Chronological by filing date.,"These volumes contain completed preprinted declaration of intention forms for county residents seeking to become United States citizens. A declaration of intention preceded a petition to become a citizen by two or more years. The forms included the following information: state; county; name\, age\, occupation\, and description of applicant; place and date of birth; current residence; information on immigration (name of vessel\, port arrived\, date of arrival); and last foreign residence and name and title of ruler to whom he would renounce allegiance.",,Public,0.90 cubic foot
3536,District Court (Third District : Tooele County),Execution record,i 1905-1909.,Chronological by filing date.,"This volume contains handwritten copies of sheriff's returns on execution orders of sale. They are used to document the service of execution orders by the county sheriff in accordance with judgments issued by the district court. The executions include the names of plaintiff(s) and defendant(s)\, judgment rendered\, date execution served\, and sheriff's signature.",,Public,0.20 cubic foot
17541,District Court (Third District : Tooele County),Wills and oaths,1885-1966.,,,,,1 microfilm reel
26261,District Court (Third District : Tooele County),Naturalization certificate books,1896-1955.,Chronological by date of certificate.,"These preprinted stubs kept a record of each certificate of citizenship issued to newly naturalized citizens. A certificate was given to the new citizen and a copy mailed to the federal Bureau of Naturalization. The court clerk kept these stubs which recorded the essential information on the certificate: number; name; age\, when and where the declaration of intention was filed; when and where the petition for citizenship was filed; name\, age\, and residence of wife; name\, age\, and residence of minor children; date order filed; and holder's signature.",,Public,0.90 cubic foot
17613,District Court (Third District : Tooele County),Probate registers,1896-,Numerical by case number and generally chronological by case filing date.,"This series contain registers used to record documents filed in various probate cases. These cases include settlement of estates\, adoptions\, and name changes.",Retain permanently,Public,3.00 cubic feet 5 microfilm reels
29934,District Court (Third District : Tooele County),Wills deposited for safekeeping,1890-2017.,,"These original wills were deposited by individuals with district courts for safekeeping\, as per Utah Code 75-2-901 (2016). Wills are legal instruments which divide an individual's possessions and assets among his/her beneficiaries and include information concerning the executor of the estate\, as well as the signatures of witnesses and attorneys involved. A will may be divided into several sections and cover a variety of topics regarding the estate.",,Private,
30694,District Court (Third District : Tooele County),Civil registers of actions,1896-,Numerical by case number and generally chronological by case filing date.,"Civil cases document the legal process and the administration of justice in conjunction with civil proceedings for the determination of a controversy between parties wherein rights are enforced or protected\, or wrongs are prevented or redressed. Records and documents pertaining to a particular civil action are filed together by the court clerk and collectively these documents constitute the case file. As these records or actions are filed\, the clerk enters them in the registers which comprise this series. The clerk is required as documents enter the case file to make a notation that shows ""the nature of each paper filed or writ issued and the substance of each order or judgment of the court and of the returns showing execution of process. The notation of an order or judgment shall show the date the notation is made. When trial by jury has been properly demanded or ordered the clerk shall enter the word 'jury' on the page assigned to that action"" [UCA 79 (b) (2)]. A register of actions,may contain the following entries for each civil case: name of the attorney for plaintiff and defendant\, name of the judge presiding over the case\, petitions\, complaints\, summons\, answers to summons\, orders from the court\, assignment of judges\, exhibits\, judgment\, findings and conclusions\, costs\, decrees\, requests by attorneys for instructions to the jury\, verdict\, motions for cross complaints or new trials\, amendments to previous answers and disclaimers.",Retain permanently,Public,8.00 cubic feet
30662,District Court (Third District : Tooele County),Record of Informations,1957-1967.,Chronological by filing date.,This series contains copies of Information filings for the Third District Court of Tooele County to initiate criminal proceedings in the district court.,Retain permanently,Public,
1397,District Court (Fourth District : Juab County),Minute books,1896-1985.,Chronological by date.,"These minute books document the daily proceedings of the court but are not transcripts of court cases. Business matters include court site and officers present\, jury selection\, judicial appointments\, expense claims\, as well as entries noting the day's proceedings on various cases. A typical case will span multiple dates and will include an indictment or indication of the filed complaint\, procedural issues\, presentation of the case\, witnesses' names\, the verdict\, and precise sentencing or settlement. From 1969 to 1977\, Juab County was part of the Fifth District Court. In 1977 the county joined the Fourth District.",,Public,6 microfilm reels
13098,District Court (Fourth District : Juab County),Civil case files,1896-,Numerical by case number.,"These case files from the Fourth District Court in Juab County document the legal process and the administration of justice in conjunction with a civil proceeding for the determination of a controversy between parties wherein rights are enforced or protected\, or wrongs are prevented or redressed. Included are all cases which cannot legally be called ""criminal cases."" Records and documents pertaining to a particular action are filed together by the court clerk\, who is required by the Rules of Civil Procedure to file pleadings and other legal papers. Collectively they constitute the case file. A civil action commences with the filing of a complaint with the court or by service to the defendant of a summons together with a copy of the complaint. A unique case number is assigned by the court when the papers are filed with the clerk. The case file for a particular action includes the original complaint or summons together with all legal papers subsequently filed in connection with the,court proceeding through disposition or dismissal. Included are such documents as: depositions (or written testimony)\, demurrers (which are pleas for the dismissal of a lawsuit on the grounds that even if the statements of the opposition are true\, they do not sustain the claim)\, interrogatories (a pretrial discovery tool in which written questions are propounded by one party and served to the adversary\, who must answer by written replies made under oath)\, answers\, counter claims\, replies\, motions\, petitions\, affidavits (written statements made under oath before an officer of the court\, notary public\, or other authorized person)\, stipulations (an agreement between attorneys that concerns business before a court and is designed to simplify\, shorten\, or settle litigation and save costs)\, exhibit documents (written contracts\, bills\, receipts\, etc.)\, notices\, objections\, citations\, sheriff's certificates\, judge's orders and rulings\, judge's instructions to the jury\, judge's findings of,fact and conclusions of law\, final decrees\, judgments\, and executions (the process of carrying into effect a court's judgment\, decree\, or order). Demurrers\, pleas\, and exceptions for insufficiency were abolished in 1953. Transcripts (an official and certified copy of what transpired in court or at an out-of-court deposition) and exhibits (items of real evidence) are not included in the case files. Petitions for divorce are the predominant type of action in the civil case files. Suits to recover money are also common. These actions arise out of failure to honor promissory notes or other contract terms and non- payment of rent\, lease payments\, and court-ordered judgments. Attempts by plaintiffs to recover medical costs and lost income arising out of personal injury cases resulting from alleged carelessness or neglect appear frequently. These include traffic mishaps or accidents involving neighbors\, employees\, or business customers. Property cases include disputed ownership\, damage\,,and contested improvements. Legal actions include voluntary withdrawal or dissolution of corporations as well as petitions for a writ of habeas corpus (a court order requiring that a prisoner be brought before a judge to decide the legality of his detention or imprisonment). Court business (grand jury lists and reports\, orders summoning persons to serve as jurors\, various writs\, etc.) have also been assigned civil case numbers. According to statute\, the district court has jurisdiction in all civil matters not excepted by the state constitution and not prohibited by law. During each calendar year the court is required to hold at least three terms at the county seat of each county within the district. The county clerk in each county serves as ex- officio clerk to the court and is responsible for maintaining the case files for actions arising in that county. Responsibility for cases involving minimal monetary claims was reassigned to the newly created small claims departments of,inferior courts in 1933. When inferior courts have original jurisdiction\, the district court is limited to hearing appeals. Included are violations of city and town ordinances\, as well as minor traffic laws\, where a City Court or Justice of the Peace Court is established. Upon receipt of an appeal\, the district court conducts a complete retrial of the case.",Permanent. Retain for 50 year(s),Public,104.0 cubic feet
84155,District Court (Fourth District : Wasatch County),Probate minutes,1908-1919.,Chronological by date.,"This book contains the minutes of the proceedings of probate court sessions in Wasatch County. These holographic accounts contain the date\, names of the judge and clerk\, name of estate\, types of orders and papers filed (i.e.\, petitions for letter of administration\, orders of publication\, orders appointing appraisers)\, and signatures of judge and court clerk.",,Public,
84162,District Court (Fourth District : Wasatch County),Wills,1891-1916.,Chronological by date.,This volume contains holographic copies of wills probated in Wasatch County. It includes: name of estate and place of residence; lists of heirs and bequests; names of witnesses; and date recorded. It also includes an alphabetical index containing name and page numbers.,,Public,
84160,District Court (Fourth District : Wasatch County),Judgment docket books,1893-,Alphabetical by name of judgment debtor,"This volume serves as an alphabetical index to judgments rendered by the district court. It includes: the name of the judgment debtor\, name of judgment creditor\, the judgment\, time of entry\, book and page recorded in judgment record; date appealed\, judgment of appellant court\, and satisfaction.",Permanent. Retain for 9 year(s),Public,
13435,District Court (Fifth District : Washington County),Justice court records,1882-1895.,none,,,,1 microfilm reel
18193,District Court (Fifth District : Washington County),Civil registers of actions,1896-1990.,"Numerical by case number, thereunder chronological","Civil cases document the legal process and the administration of justice in conjunction with civil proceedings for the determination of a controversy between parties wherein rights are enforced or protected\, or wrongs are prevented or redressed. Records and documents pertaining to a particular civil action are filed together by the court clerk and collectively these documents constitute the case file. As these records or actions are filed\, the clerk enters them in the registers which comprise this series. The clerk is required as documents enter the case file to make a notation that shows ""the nature of each paper filed or writ issued and the substance of each order or judgment of the court and of the returns showing execution of process. The notation of an order or judgment shall show the date the notation is made. When trial by jury has been properly demanded or ordered the clerk shall enter the word 'jury' on the page assigned to that action"" [UCA 79 (b) (2)]. A register of actions,may contain the following entries for each civil case: name of the attorney for plaintiff and defendant\, name of the judge presiding over the case\, petitions\, complaints\, summons\, answers to summons\, orders from the court\, assignment of judges\, exhibits\, judgment\, findings and conclusions\, costs\, decrees\, requests by attorneys for instructions to the jury\, verdict\, motions for cross complaints or new trials\, amendments to previous answers and disclaimers.",,Public,12.00 cubic feet 27 microfilm reels
23597,District Court (Fifth District : Washington County),Citizenship certificate stubs,1913-1929.,Numerical by entry number.,"This series contains stubs for certificates of citizenship issued by the court to newly naturalized citizens. The court clerk was responsible for sending the federal Bureau of Immigration and Naturalization a duplicate of the certificate\, ""and to make and keep on file in his office a stub for each certificate so issued by him\, whereon shall be entered a memorandum of all the essential facts set forth in such certificate."" The preprinted stub forms were in volumes issued by the Bureau of Naturalization. The essential facts included both filing information and personal history data: certificate number; name; age; declaration of intention filing data; petition for citizenship filing data;,name\, age\, and residence of wife; names\, ages\, and residences of minor children; date of order admitting to citizenship with volume and page recorded; and signature of holder.",,Public,
18217,District Court (Fifth District : Washington County),Probate registers of action,1902-1990.,Numerical by case number.,"Probate registers of action list each action taken in the cases presented to the probate division of Fifth District Court: Washington County. In addition to handling the estates of deceased persons\, the probate division also dealt with adoptions\, guardianships\, and insanity and incompetency cases. The court was responsible for adjudicating and conveying ownership of town site lands (Utah Code\, 57-7-19\, 1953). Occasionally\, the court handled name changes and inquests regarding the cause of a death. In each case the probate register indicates the name or names of the individuals involved\, the kind of case\, and the name of the petitioner's attorney\, followed by a list of each action taken in the case and the date that action was taken.",,Public,3.00 cubic feet 5 microfilm reels
23739,District Court (Fifth District : Washington County),Will record books,1876-1988.,Chronological by date.,"Legislators at the second Utah Territorial Legislative Assembly organized probate courts in each of Utah's counties and endowed these courts with the right to exercise jurisdiction in the probate of wills and the administration of estates of deceased persons (Laws of Utah\, Chapter 42\, 1852). The assembly clarified the manner in which estates should be settled. By law any person of full age and of sound mind could dispose of all of his property by will\, with the exception that sufficient first be withheld to pay any outstanding debts. The signatures of two competent witnesses in addition to the testator validated a completed will. The law provided that wills could be sealed and deposited with the clerk of the probate court where they would be preserved until the death of the testator. Otherwise\, any person having custody of a will could bring it into the court at the death of the testator. The law stated that if the court allowed and attested the will\, it should be carried into effect,(Compiled Laws of Utah\, 1876\, Title 14\, chapter 1\, sections 1-6). Volumes one and two are transcribed by hand while volumes four\, five\, and six are typed transcriptions. Regardless of the medium and complexity of the case\, each will follows a similar format. It states that the testator meets the requirement of being of sound mind and legal age. It names who the testator desires to be the executor of his estate. It enumerates the testator's property and designates whom he wishes to inherit each item. Volume three contains preprinted forms created by the court. These were available by 1903 though Washington County used them for only a dozen cases and most of these cases are also available as handwritten transcriptions of the will in volume two. The preprinted forms each contain an Order Appointing Time for Probate of Will\, Testimonies of Subscribing Witnesses on Probate of Will\, Testimony of Applicant on Probate of Will\, Order Admitting Will to Probate\, Executor Bond\, Oath of Sureties\,,Letters Testamentary\, Letters of Administration with Will Annexed\, Order Appointing Appraisers\, Decree Showing that Due and Legal Notice to Creditors has been given\, and a Final Discharge of Executor.",,Public,2.20 cubic feet 2 microfilm reels
29877,District Court (Fifth District : Washington County),Wills deposited for safekeeping,1890-2017.,,"These original wills were deposited by individuals with district courts for safekeeping\, as per Utah Code 75-2-901 (2016). Wills are legal instruments which divide an individual's possessions and assets among his/her beneficiaries and include information concerning the executor of the estate\, as well as the signatures of witnesses and attorneys involved. A will may be divided into several sections and cover a variety of topics regarding the estate.",Retain permanently,Private,
1053,District Court (Fifth District : Beaver County),Probate record books,1897-1997.,Chronological by date.,"Probate record books are a daily record of what documents were filed in court on a particular day. They contain details of the proceedings in estate cases. Personal name change cases may also appear. For deceased persons\, the will\, appraisals and inventories\, and the settlements are recorded. For guardianships the appointment of a guardian and frequently an account of some property are noted. Adoption records give the full order of the adoption\, often with statements from both the natural and adoptive parents or a social service agency detailing circumstances of the adoption.",,Public,5.50 cubic feet 7 microfilm reels
26246,District Court (Fifth District : Washington County),Criminal case files,1896-,Numerical by case number.,"Case files are made up of the various documents filed with the Fifth District Court in Washington County pertaining to each specific case. The records usually contain information such as the case number\, and the names of the defendants\, counsel\, jurors\, and witnesses. The case file may include complaints\, indictments\, subpoenas\, verdicts\, warrants of arrest\, execution or confinement\, warrant returns\, affidavits\, orders\, judgments\, appeal notices. Files rarely include transcripts of testimony. First\, second\, and third degree felony cases are the predominant case file type within this series (a major crime for which the maximum imprisonment is more than one year in a state correctional institution). This would include first degree offenses such as murder\, rape\, aggravated kidnapping\, aggravated burglary and robbery\, arson\, and possession with intent to distribute drugs. Second degree offenses include: manslaughter\, robbery\, residential burglary\, kidnapping\, perjury\, forgery\, theft of,property valued over $1\,000.00\, forcible sexual abuse\, and intentional child abuse. Third degree felonies include: burglary of non-dwellings\, theft\, aggravated assault\, forgery\, unlawful sexual intercourse\, joyriding\, possession with intent to distribute marijuana or cocaine\, and false or forged prescriptions.",Permanent. Retain until administrative need ends,Public,6.00 cubic feet 8 microfilm reels
13138,District Court (Fifth District : Beaver County),Judgment record books,1898-1976.,Chronological by filing date.,"This series contains judgment record books kept by the 5th District Court in Beaver County. The text of judgments rendered in court cases are recorded in these volumes. These records function as a reference source for all final judgments made by the court in civil matters. Included are findings of fact\, conclusions of law\, and the decree or judgment. Recorded information includes the names of the parties involved\, date\, a summary of the case and findings\, decisions rendered\, and the names of officials. A case number is recorded in some instances.",,Public,3 microfilm reels
24546,District Court (Fifth District : Beaver County),General indexes to actions,1896-1925.,"Chronological by date, thereunder alphabetical by name.","These indexes provide names of parties\, place where recorded (record book\, judgment docket\, minute book\, etc.)\, and usually case or file number for actions taken in civil\, criminal\, and probate cases in the Fifth District Court-Beaver County. Incorporations are also included; in fact\, Vol. A is also called a ""Corporation index"" as so many of the cases recorded therein pertain to incorporations.",,Public,1.50 cubic feet 1 microfilm reel
23866,District Court (Fifth District : Beaver County),Probate registers of action,1896-1998.,Numerical by case number.,"Probate registers of action list each action taken in the cases presented to the probate division of Fifth District Court: Beaver County. In addition to handling the estates of deceased persons\, the probate division also dealt with adoptions\, guardianships\, and insanity and incompetency cases. The court was responsible for adjudicating and conveying ownership of town site lands (Utah Code\, 57-7-19\, 1953). Occasionally\, the court handled name changes and inquests regarding the cause of a death. In each case the probate register indicates the name or names of the individuals involved\, the kind of case\, and the name of the petitioner's attorney\, followed by a list of each action taken in the case and the date that action was taken.",,Public,2.50 cubic feet 3 microfilm reels
26588,District Court (Fifth District : Beaver County),Probate case index,1896-1989.,Alphabetical by surname.,"This record series contains an index book kept by the clerk of the court for the purpose of tracking probate actions handled by Fifth District Court in Beaver County. It lists the name of parties involved in probate proceedings\, the accompanying probate case number\, and information on where the case can be located in the probate registers of action maintained by the court (through probate register book 4).",,Public,0.50 cubic foot 1 microfilm reel
26628,District Court (Fifth District : Beaver County),Certificates of citizenship record books,1896-1900.,Chronological by date of entry.,Comprised of two books (III and IV). Books I and II were kept by the territorial district court and can be found in series (need to create).,,Public,1.00 cubic foot 1 microfilm reel
26668,District Court (Fifth District : Beaver County),Civil case indexes,1896-1998.,alphabetical by surname,Comprised of one volume which can be used to locate civil case file numbers for civil case files generated by the court.,,Public,
85176,District Court (Fifth District : Beaver County),Declarations of intention record books,i 1896-1940.,Chronological by filing date.,"To become a citizen of the United States\, an individual normally filed a ""declaration of intention to become a citizen"" at least two years prior to applying for citizenship. The next step was the naturalization hearing at which the candidate and witnesses either made oral statements or filed written petitions and affidavits attesting to the applicant's character\, worthiness to become a citizen\, and the validity of statements made to the court. If the judge found the applicant eligible to become a citizen\, an oath was administered and the individual renounced his former citizenship. At this point a certificate of citizenship was issued documenting the fact. These volumes contain recorded copies of the declarations of individuals' intentions to later become United States citizens and to renounce current citizenship. The first forms contain little more than the declarant's name and native country\, but forms after 1906 contain more detailed information about both the individual and his,family.",,Public,1.00 cubic foot 3 microfilm reels
5109,District Court (Second District : Weber County),Court hearing transcript (William Bailey versus Sidney Stevens),1898-,Alphanumerical,Contains a transcript of a historic case heard in the Weber County court.,Permanent. Retain until administrative need ends,Public,
6659,District Court (Second District : Weber County),Civil case files,1896-,Numerical by case number.,"Original complaint or summons\, and all legal papers filed through disposition or dismissal of civil cases\, involving real property and incidents in Weber County. Transcripts and exhibits are not included. Civil cases include petitions for divorce\, suits to recover money\, voluntary withdrawal or dissolution of corporations\, and writs of habeas corpus.",Permanent. Retain for 50 year(s),Public,59.00 cubic feet 979 microfilm reels
26956,District Court (Second District : Weber County),Probate registers index,1894-1960.,Alphabetical by surname.,This series contains two index books kept for the purpose of tracking probate actions handled by Second District Court in Weber County. They list case numbers and also book and page where specific probate cases are listed in the registers of action.,,Public,2.00 cubic feet 2 microfilm reels
83893,District Court (Second District : Weber County),Inheritance tax lien books,1905-1942.,Chronological by date.,"These volumes contain probate estate settlements registered by the district court clerk. They contain: name of estate; date; names of attorney(s)\, executors\, administrators\, trustees; names\, addresses\, and relationship of heirs\, devisees\, or grantees; and appraised amount of personal property. This settlement was then assessed for tax purposes and indication made of any taxes due. If real estate was subject to lien the lien was registered and recorded. The book contains number\, description of real estate\, date lien entered\, appointed evaluation\, report of appraisers (book and page); amount of tax due; date of payment; and date of discharge.",,Public,
83454,District Court (Second District : Weber County),Naturalization memorandum books,i 1906-1982.,Entries are by declaration or petition number which are assigned chronologically.,"The clerk was required by federal naturalization law to process filings of declarations of intention and petitions for United States citizenship. These volumes record filing dates\, fees collected\, and information regarding forwarding of fees and duplicate copies of declarations and petitions to the federal Bureau of Naturalization. The first part of each volume deals with declarations of intention of the desire to become a U.S._citizen. Columns record the declaration number\, applicant's name\, declaration date\, date duplicate(s) issued\, and the date a copy was mailed to the federal government. There are also columns to record the fee paid\, date paid\, amount retained by the court clerk\, and the,amount forwarded to the Bureau of Naturalization. The second part of each volume deals with the final naturalization process. Columns record the applicant's name\, names of his two witnesses\, the petition number and filing date\, and the declaration of intention number and filing date\, Three columns record the naturalization certificate number\, the issue date\, and the date the duplicate was mailed to the Bureau of Naturalization. Volumes 1 and 2 also record the Commerce and Labor certificate of arrival filing date\, the date of posting notice\, hearing date\, date of fees paid for both the petition filing and the issuing of a naturalization certificate\, along with the amount received\, the amount retained\, and the date and,amount forwarded to the federal government. The third volume contains a small section at the end entitled ""transfers."" This gives name of applicant\, names of witnesses\, petition number and filing date\, declaration number and filing date\, and naturalization certificate\, issue date\, and duplicate transmittal date.",,Public,1.50 cubic feet 3 microfilm reels
4113,District Court (Third District : Salt Lake County),Divorce case files,1970-,Numerical by case number and generally chronological by filing date.,"These records contain third district court divorce case files. They number consecutively from D1 - D27329. Specifics include complaints\, orders\, affidavits\, demurrers\, etc.",Permanent. Retain for 50 year(s) after case is closed,Public,
3263,District Court (Third District : Salt Lake County),Civil case decisions,1941-1954.,Alphanumerical.,,Permanent. Retain for 1 year(s),,
3372,District Court (Third District : Salt Lake County),Probate record books,1852-1966.,Generally alphanumerical by volume number and chronological by filing date.,"These probate record books contain the proceedings in estate and guardianship cases in Salt Lake County. After 1917\, adoption cases are also included. Personal name change cases appear infrequently. Corporate dissolution records occur intermittently around the turn of the century. In cases related to the estates of deceased persons\, the will\, appraisals and inventories\, and settlements are recorded. For guardianships\, the appointment of a guardian and frequently an accounting of at least some of the property is noted. Adoption records give the full order of adoption\, often with statements from both the natural and adoptive parents or a social service agency detailing circumstances surrounding the adoption. Name,change cases record both previous and new name. Corporate dissolutions are treated as a deceased person.",,Public,0.50 cubic foot 462 microfilm reels
11377,District Court (Third District : Salt Lake County),Oath of allegiance book,1940-1941.,None,"Contains U.S. Department of Labor Bureau of Naturalization oath of allegiance forms for restoration of citizenship. Any citizen who is deemed to have expatriated himself by taking an oath of allegiance to enter the military service of another country 'at war with a country with which the United States is at war' may resume his American citizenship by taking this oath. These are oaths for individuals who served in the British\, Italian or Canadian service during WWI. Holdings: Book I\, four entries: Charles Roy Hock\, Joe Mirabella\, Hollis Perry Bingham\, Albert Parkinson).",,Public,
13126,District Court (Third District : Salt Lake County),Criminal case index,1916-1975.,Alphabetical by defendants' surname.,"This series functions as an index to access the criminal case files and registers of actions. Individual entries record the name of defendants involved in criminal actions and provide the following information: name of the defendant\, assigned case number\, page number for the corresponding criminal register\, and the date of filing with the Court Clerk.",,Public,1.00 cubic foot 3 microfilm reels
12376,District Court (Third District : Salt Lake County),Criminal case files (sealed and expunged),1896-[ongoing],Numerical by case number.,"Indictments\, subpoenas\, verdicts\, warrants\, returns of warrants\, informational papers\, affidavits\, affidavits of impecuniosity [inability to pay for counsel\, thus enabling court appointment]\, court orders\, judgments\, warrants of execution and confinement\, warrants of death\, notices of appeal\, demurrers [claim of insufficient grounds to justify legal action]\, answers to demurrers\, complaints\, orders to show cause\, compiled by the County Clerk to constitute sealed or expunged criminal case files.,but rarely transcripts of testimony.",Retain permanently,Private,5.00 cubic feet
12628,District Court (Third District : Salt Lake County),Civil case files (sealed),1957-,Numerical by case number thereunder chronological by filing date.,"This series contains documents from civil case files or entire civil case files which have been ordered sealed by the court pursuant to statute or court rule. These documents were removed from the civil case files (series 1622) during filming. By law\, records to be sealed are placed in an envelope which is then securely sealed. The court clerk records the case number on the envelope and inscribes across the sealed part of the envelope the words ""Records sealed. Not to be opened except upon written order of the court."" Sealed records are closed to inspection\, except to the parties.,Petitions to seal individual documents and entire case files pertaining to civil actions are most common in those that deal with patents\, industrial secrets\, and divorces involving prominent individuals. Case records including sealed divorce records\, drivers license histories\, and commitment records are classified as private. Custodial evaluations and home studies\, psychological evaluations\, judges notes\, and other case records designated by statute\, court order\, or administrative rule or regulation to be confidential are routinely sealed by the court.",Retain permanently,Exempt,3.00 cubic feet
14161,District Court (Third District : Salt Lake County),Salt Lake City Court appealed case files,1914-1940.,Numerical.,"Transcripts and case files of actions originating in Salt Lake City Court which were transferred to the Third District Court when the decision of the city court was subsequently appealed make up this series. Presumably these are strays which were not returned to the inferior court\, as is customary.",,Public,2 microfilm reels
17537,District Court (Third District : Salt Lake County),Conciliation index,1969-1972.,"Alphabetical, thereunder chronological","This record contains the date\, council number\, petitioner name\, respondent's name and divorce number.",,,1 microfilm reel
17603,District Court (Third District : Salt Lake County),Briefs and opinions records,1996.,,"This box contains briefs\, opinions\, and other miscellaneous documents for 2nd and 3rd District Courts and the Supreme Court.",,Public,
23484,District Court (Third District : Salt Lake County),Probate correspondence,1934-1936.,Alphabetical by surname.,"These are general inquiries from various parties and the response from the court clerk. The inquiries include whether a particular individual's estate was processed in that court\, what court procedures or documents are necessary in an estate case\, and status of particular cases handled by the probate division (estates of deceased persons\, guardianships\, adoptions) of the court.",,Public,
23983,District Court (Third District : Salt Lake County),Grand jury records,"1903, 1907, 1975.",Chronological by date.,"This series consists of two yearly collections of records produced by grand jury proceedings. They contain reports on issues investigated by the grand jury\, lists of jurors\, and other materials related to the activities of the grand jury. Issues investigated include investigations of price fixing by local merchants and the prevalance of post-statehood polygamy practices.",,Public,
29171,District Court (Third District : Salt Lake County),Historic transcripts and exhibits,1925.,Chronological,This series contains transcripts and exhibits from several cases brought before the court.,,Public,4.75 cubic feet
84380,District Court (Third District : Salt Lake County),Murray City small claims case files,1986-,Numerical by case number,"These case files are a verification of judicial\, procedural compliance and the substantive claim. The files include small claims affidavits and orders (plaintiff's and defendant's names and addresses\, affiant's signature\, date signed\, clerk of court's signature\, seal; and place\, date\, and time of trial); affidavits of return of service (constable name\, date affidavit received\, defendant's name; address\, person\, and date served; date submitted\, constable's signature\, notary signature\, date\, and seal); motions to dismiss (date submitted); verified complaint (attorney's signature\, date submitted); small claims judgment (judges signature); writs of garnishment; affidavits of garnishment; return of service garnishments; and satisfaction of,judgment (plaintiff's signature\, date).",Retain for 9 year(s),Public,
3589,District Court (Fourth District : Utah County),Trial transcript,1930-,Alphanumerical,,Permanent. Retain until administrative need ends,Public,
84419,District Court (Third District : Salt Lake County),Cash book,i 1932-1965.,None,"This volume is a record of court actions with the case title\, date\, case number\, amount received\, and balance due listed.",Permanent. Retain for 1 year(s),,
84572,District Court (Third District : Salt Lake County),Plaintiff's and defendant's index to actions,1896-1908.,alphabetical by surname,"This record includes columnar headings for surname\, given name\, case number and case file correlation\, and inclusive pages. Cases are listed by plaintiff's/defendant's last name.,HOLDINGS: 1 volume.",Permanent. Retain for 1 year(s),Public,
1373,District Court (Fourth District : Utah County),Probate record books,i 1875-1973.,Alphanumerical with chronological entries.,"Probate record books contain the details of proceedings in estate and guardianship cases. Personal name change cases may also appear. For deceased persons\, the will\, appraisals and inventories\, and the settlements are recorded. For guardianships\, the appointment of a guardian and frequently an account of some property are noted. Adoption records give the full order of adoption\, often with statements from both the natural and adoptive parents or a social service agency detailing circumstances of the adoption. The county probate court was responsible for the proceedings of these cases until statehood (1896)\, at which time the probate court was dissolved and the district court assumed the responsibility.",,Public,6 microfilm reels
14436,District Court (Fourth District : Utah County),Divorce case files,1990-,Numerical by sequential case file number,"These files document the legal process and the administration of justice in civil matters heard by the Fourth District Court (Utah County). Case files contain petitions\, orders\, decrees\, and all other relevant important documents relating to a case. These case files relate only to divorces. Divorce cases were separated from other civil cases in 1990.",Permanent. Retain for 40 year(s),Public,
25945,District Court (Fourth District : Utah County),Civil record books,1945-1957.,Chronological by case file number.,"These record books contain copies of decrees\, orders\, findings of fact and conclusions\, and other documents for cases heard by the court.",,Public,
30749,District Court (Fourth District : Utah County),Minute Book Indexes,1972-1976.,Alphabetical by name.,This series contains an index of names related to informations found in the court minutes.,Retain permanently,Public,
18219,District Court (Fifth District : Iron County),Criminal case files,1896-,Numerical by case number.,"Case files are made up of the various documents filed with the Fifth District Court in Iron County pertaining to each specific case. The records usually contain information such as the case number\, and the names of the defendants\, counsel\, jurors\, and witnesses. The case file may include complaints\, indictments\, subpoenas\, verdicts\, warrants of arrest\, execution or confinement\, warrant returns\, affidavits\, orders\, judgments\, appeal notices. Files rarely include transcripts of testimony.",Retain permanently,Public,6.00 cubic feet 9 microfilm reels
18187,District Court (Fifth District : Iron County),Civil registers of actions,1896-1990.,Numerical by case number.,"Civil cases document the legal process and the administration of justice in conjunction with civil proceedings for the determination of a controversy between parties wherein rights are enforced or protected\, or wrongs are prevented or redressed. Records and documents pertaining to a particular civil action are filed together by the court clerk and collectively these documents constitute the case file. As these records or actions are filed\, the clerk enters them in the registers which comprise this series. The clerk is required as documents enter the case file to make a notation that shows ""the nature of each paper filed or writ issued and the substance of each order or judgment of the court and of the returns showing execution of process. The,notation of an order or judgment shall show the date the notation is made. When trial by jury has been properly demanded or ordered the clerk shall enter the word ""jury"" on the page assigned to that action [UCA 79 (b) (2)]."",A register of actions may contain the following entries for each civil case: name of the attorney for plaintiff and defendant\, name of the judge presiding over the case\, petitions\, complaints\, summons\, answers to summons\, orders from the court\, assignment of judges\, exhibits\, judgment\, findings and conclusions\, costs\, decrees\, requests by attorneys for instructions to the jury\, verdict\, motions for cross complaints or new trials\, amendments to previous answers and disclaimers.",,Public,17 microfilm reels
18190,District Court (Fifth District : Iron County),Judgment record books,1919-1961.,Chronological by filing date.,"This series contains judgment record books kept by the 5th District Court in Iron County. The text of judgments rendered in court cases are recorded in these volumes. These records function as a reference source for all final judgments made by the court in civil matters. Included are findings of fact\, conclusions of law\, and the decree or judgment. Recorded information includes the names of the parties involved\, date\, a summary of the case and findings\, decisions rendered\, and the names of officials. A case number is recorded in some instances.",,Public,9 microfilm reels
26633,District Court (Fifth District : Iron County),Judgment dockets,1896-1990.,Chronological by date.,"This series contains the Judgment Dockets produced by the 5th District Court in Iron County. Dockets function as an agenda for the proceedings of the court\, written in abstract or brief form to act as a record of the action relative to each case. The docket generally contains the following information: Plaintiff\, Defendant\, Nature of the Case\, Attorneys for the Plaintiff and Defendant\, Case Number\, Date and Nature of each action taken in the case\, any applicable fees for the action\, along with the judge's disposition of the case.",,Public,0.50 cubic foot 4 microfilm reels
26660,District Court (Fifth District : Iron County),Alien Record book,1904-1905.,Chronological by application date.,"Comprised of one book that contains federal forms filled out by both the applicant and a witness as part of the naturalization process.,These books contain completed federal naturalization forms. These petitions are filed by individuals declaring their intention to become U.S. citizens and who have met the residency requirements to make formal application for U.S. citizenship. A petition is the final step in becoming a United State citizen. It includes the the individual's name\, residence\, occupation\, birth date and place; the place emigrated from; date and place of arrival\, and vessel name; date and court of declaration of intention; spouse's name\, birthplace\, and residence; children's names\, birth dates\, birthplaces\, and residences; and any previous applications filed. Also included are the affidavits of two witnesses\, the oath of allegiance\, and a court order admitting the person to citizenship.",,Public,0.50 cubic foot
26645,District Court (Fifth District : Iron County),Probate case files,1895-,Numerical by case number.,"Case files involving the estates of deceased persons and the guardianship of minors and the incompetent. Adoptions\, incorporations or dissolutions (turn of the century) and name changes might also appear.",Permanent. Retain until administrative need ends,Public,31.00 cubic feet 64 microfilm reels
18269,District Court (Sixth District : Kane County),Probate registers of actions,1896-1988.,"Numerical by case number, thereunder chronological by date.","Probate registers log actions taken by the court in the settlements of the estates of deceased persons\, guardianships\, adoptions\, and other probate division cases.",,Public,1.00 cubic foot 3 microfilm reels
28668,District Court (Sixth District : Kane County),Miscellaneous records,1897-1973.,Chronological by creation date.,"These files were kept with the Court records\, but did not fit in with other series. Some files are in folders marked ""Miscellaneous\,"" but most are not. They contain preliminary hearings\, complaints issued by Kanab City\, transcripts\, orders\, and bonds. The records also include complaints and transcripts of testimony concerning cases in other Utah courts. In some cases people that lived in Kane County were involved with these cases in other counties. Also contains information concerning actions related to unpaid taxes\, coroner's inquests\, exhibits\, and other records kept by the court. Some of these files may have been accidentally separated from files in the probate series\, the civil cases or the criminal cases.",,Public,0.70 cubic foot
27770,District Court (Sixth District : Kane County),Civil and criminal registers of actions,1896-1987.,Numerical by case number.,"Civil cases document the legal process and the administration of justice in conjunction with civil proceedings for the determination of a controversy between parties wherein rights are enforced or protected\, or wrongs are prevented or redressed. Records and documents pertaining to a particular civil action are filed together by the court clerk and collectively these documents constitute the case file. As these records or actions are filed\, the clerk enters them in the registers which comprise this series. The clerk is required as documents enter the case file to make a notation that shows ""the nature of each paper filed or writ issued and the substance of each order or judgment of the court and of the returns showing execution of process. The notation of an order or judgment shall show the date the notation is made. When trial by jury has been properly demanded or ordered the clerk shall enter the word 'jury' on the page assigned to that action"" [UCA 79 (b) (2)]. A register of actions,may contain the following entries for each civil case: name of the attorney for plaintiff and defendant\, name of the judge presiding over the case\, petitions\, complaints\, summons\, answers to summons\, orders from the court\, assignment of judges\, exhibits\, judgment\, findings and conclusions\, costs\, decrees\, requests by attorneys for instructions to the jury\, verdict\, motions for cross complaints or new trials\, amendments to previous answers and disclaimers.",,Public,2.50 cubic feet 2 microfilm reels
27787,District Court (Sixth District : Kane County),Naturalization petition book,1908-1927.,Chronological by date.,,,Public,0.50 cubic foot 3 microfilm reels
30156,Mountainland Association of Governments (Utah),Community and Economic Development records,2003-,Chronological.,"These records are the community and economic development block grant records created by Mountainland Association of Governments. Records may include agreements\, subrecipient agreements\, applications\, monitoring reports\, execution reports\, and surveys.",Retain permanently,Public,
29979,Mountainland Association of Governments (Utah),Aging adult service and billing records,2011-,Chronological,"These records include billing and service data relating to aging adults who participate in the Mountainland Association of Governments' Home and Community Based Services (HCBS)\, including Medicaid assistance\, New Choices program\, Veterans HCBS\, and the National Caregiver Support Program. Information can include aging adult name\, date of service\, name of service\, units of service\, and total dollar amount.",Retain for 4 year(s),Private,
22536,Mountainland Association of Governments (Utah),Water quality management application,1975.,none,"This is an application for designation as the section 208 Water Quality Management Planning Agency. It includes statistics such as employment\, waste management\, power\, water quality in the area.",,Public,1 microfilm reel
29695,Mountainland Association of Governments (Utah),Home delivered meals case files,2014-,Alphabetical by last name.,"These records are used to determine eligibility for home delivered meals. They may contain the name of the client\, date of birth\, contact information\, emergency contact information\, nutrition assessment\, nutrition risk score\, Activities of Daily Living (ADL) Report and Instrumental Activites of Daily Living (IDAL) Report.",Retain for 4 year(s) after case is closed,Controlled,
29670,Mountainland Association of Governments (Utah),Aging adult service provider contracts,2015-,Numerical by contract number.,"These are contracts between Mountainland Association of Governments and private service providers for home based services for aging adults. Contracts are used to determine the appropriate rates\, services\, insurance coverage\, and liability coverage requirements for work done on behalf of Mountainland Association of Governments.",Retain for 7 year(s) after expiration of contractual agreement,Public,
83952,Judicial Council. Administrative Office of the Courts,Newsletters,1975-1997.,Chronological.,"This series contains newsletters by the Administrative Office of the Courts concerning judicial activities and projects and is produced primarily for the legal profession. The newsletters contain information pertaining state and federal cases\, new judicial appointments\, seminars and conferences\, and other issues related to judicial action. The newsletters are titled ""Utah Judicial Briefs\,"" ""For the Record"" and ""Off the Record.""",,Public,1 microfilm reel
14238,District Court (First District : Box Elder County),Civil case indexes,1893-1978.,Alphabetical by first letter of surname of plaintiff or defendant.,"This series contains civil case alphabetic indexes created by the Court to record the names of the parties involved in actions and provide assigned case numbers\, facilitating clerical management of and access to the case files. The indexes contain plaintiff name\, defendant name\, register of action book number and case file number. Each index contains an alphabetic listing by plaintiff and by defendant.",,Public,4 microfilm reels
29931,District Court (First District : Box Elder County),Wills deposited for safekeeping,1873-2017.,Chronological by filing date.,"These original wills were deposited by individuals with district courts for safekeeping\, as per Utah Code 75-2-901 (2016). Wills are legal instruments which divide an individual's possessions and assets among his/her beneficiaries and include information concerning the executor of the estate\, as well as the signatures of witnesses and attorneys involved. A will may be divided into several sections and cover a variety of topics regarding the estate.",Retain permanently,Private,
84095,District Court (First District : Box Elder County),Inheritance tax liens registers,i 1950-,Chronological,"The district court clerk registers the estate settlements showing the heirs\, devisees\, or grantees\, and their relationship to the deceased. This settlement was then assessed for tax purposes. Appraisal of property is included and the executor or administrator is named. If any real estate was subject to lien the lien was also registered.",Retain permanently,,1 microfilm reel
29964,District Court (First District : Rich County),Probate case files,1881-,Numerical by assigned case number and roughly chronological by initial filing date.,"This series contains documents filed in cases involving the estates of deceased persons and the guardianship of minors and the incompetent. Adoptions\, incorporations or dissolutions and name changes might also appear.",,Public,11.00 cubic feet
30423,District Court (First District : Rich County),Naturalization Record,1896-1904,Chronological by application date.,"This series contains a volume of pre-printed forms used to record certificates of citizenship for applicants who had met the necessary requirements. The forms record such information as application date\, applicant name\, place of foreign origin\, current place of residence\, and the signature of the judge granting citizenship.",,Public,0.50 cubic foot
30421,District Court (First District : Rich County),Declaration of Intention record books,1896-1922,Chronological by declaration date.,"This series contains bound volumes with forms used to document an individuals intent to become a naturalized citizen. Filing of a ""declaration of intention to become a citizen"" at least two years prior to applying for citizenship was the first step in the naturalization process.",,Public,0.50 cubic foot
4650,District Court (Second District : Davis County),Criminal case files,1896-,Numerical by case number.,"Indictments\, subpoenas\, verdicts\, warrants\, returns of warrants\, informational papers\, affidavits\, affidavits of impecuniosity\, court orders\, judgments\,warrants of execution and confinement\, warrants of death\, notices of appeal\, demurrers\, answers to demurrers\, complaints\, and orders to show cause that constitute criminal case files tried by the Second District Court in Davis Court.",Retain permanently,Public,2.00 cubic feet
7163,District Court (Second District : Davis County),Daily court action records,1984-,Chronological by date.,These are records filed with the district court. They document daily actions are filmed solely for security reasons.,Retain for 9 year(s),Public,
4665,District Court (Second District : Davis County),Judgment record,1896-1911.,Chronological by filing date.,"This series contains the judgment record and summarized case information of individual civil cases (including divorces) and typically includes the names of the parties\, case number\, date\, stipulations and orders\, findings of facts and conclusions of law\, and a copy of the judgment or decree stating the results of the case including which party prevailed.",,Public,0.50 cubic foot
29874,District Court (Second District : Davis County),Wills deposited for safekeeping,1890-2017.,Alphabetical.,"These original wills were deposited by individuals with district courts for safekeeping\, as per Utah Code 75-2-901 (2016). Wills are legal instruments which divide an individual's possessions and assets among his/her beneficiaries and include information concerning the executor of the estate\, as well as the signatures of witnesses and attorneys involved. A will may be divided into several sections and cover a variety of topics regarding the estate.",Retain permanently,Private,
1291,District Court (Second District : Morgan County),Probate record books,i 1881-1966.,Generally chronological by document filing date.,"These record books detail the proceedings in estate and guardianship cases. Personal name change cases may also appear. For deceased persons\, the will\, appraisals and inventories\, and the settlements are recorded. For guardianships\, the appointment of a guardian and frequently an account of some property are noted. Adoption records give the full order of adoption\, often with statements from both the natural and adoptive parents or a social service agency detailing circumstances of the adoption. The county probate court was responsible for the proceedings of these cases until statehood (1896)\, at which time the probate court was dissolved and the district court assumed the responsibility.",,Public,2.00 cubic feet 4 microfilm reels
30737,District Court (Second District : Morgan County),Civil registers of actions,1895-,Numerical by case number and generally chronological by filing date.,"This series contains registers used by the court clerk to record all documents filed in each civil case heard by the court. A register of actions may contain the following entries for each civil case: name of the attorney for plaintiff and defendant\, name of the judge presiding over the case\, petitions\, complaints\, summons\, answers to summons\, orders from the court\, assignment of judges\, exhibits\, judgment\, findings and conclusions\, costs\, decrees\, requests by attorneys for instructions to the jury\, verdict\, motions for cross complaints or new trials\, amendments to previous answers and disclaimers.",Retain permanently,Public,0.50 cubic foot
6980,District Court (Second District : Morgan County),Civil case files,1896-,Numerical by case number,,,Public,
30736,District Court (Second District : Morgan County),Minute books,1896-,Chronological by court date.,"This series contains the minute books from the Second District Court in Morgan County\, with actions from the criminal\, civil\, and probate divisions appearing throughout. Minute books contain the documentation of daily proceedings of the court but are not transcripts of court cases. Business matters include court site and officers present\, jury selection\, judicial appointments\, expense claims\, as well as entries noting the day's proceedings on various cases. A typical case will span multiple dates and will include an indictment or indication of the filed complaint\, procedural issues\, presentation of the case\, witnesses' names\, the verdict\, and precise sentencing or settlement.",Retain permanently,Public,1.00 cubic foot
17540,District Court (Third District : Summit County),Orders and decrees,1887-1967.,Chronological by date.,"These record books detail the proceedings in estate and guardianship cases. Personal name change cases may also appear. For deceased persons\, the will\, appraisals and inventories\, and the settlements are recorded. For guardianships\, the appointment of a guardian and frequently an account of some property are noted. Adoption records give the full order of adoption\, often with statements from both the natural and adoptive parents or a social service agency detailing circumstances of the adoption. The county probate court was responsible for the proceedings of these cases until statehood (1896)\, at which time the probate court was dissolved and the district court assumed the responsibility.",,Public,8.00 cubic feet 16 microfilm reels
26618,District Court (Third District : Summit County),Probate registers of action,1899-1993.,"Numerical by case number, thereunder chronological by date.","Comprised of books that read ""register of estates"" on the spine.",,Public,3.00 cubic feet 3 microfilm reels
20095,District Court (Third District : Summit County),Criminal case files,1907-,Numerical by case number.,Papers in cases in which prosecutions are brought for crimes in the name of the state on the assumption that the injury done is to the public generally.,Permanent. Retain for 52 year(s),Public,7.00 cubic feet
28481,District Court (Third District : Summit County),Domestic Case Files,1993-,case number,"These case files from the Third District Court in Summit County document the legal process and the administration of justice in conjunction with a domestic proceeding for the determination of a controversy between parties wherein rights are enforced or protected\, or wrongs are prevented or redressed. These cases cannot legally be called ""criminal cases."" Records and documents pertaining to a particular action are filed together by the court clerk\, who is required by the Rules of Civil Procedure to file pleadings and other legal papers. Collectively they constitute the case file. A domestic action commences with the filing of a complaint with the court or by service to the defendant of a summons together with a copy of the complaint. A unique case number is assigned by the court when the papers are filed with the clerk. The case file for a particular action includes the original complaint or summons together with all legal papers subsequently filed in connection with the court,proceeding through disposition or dismissal. Included are such documents as: depositions (or written testimony)\, interrogatories (a pretrial discovery tool in which written questions are propounded by one party and served to the adversary\, who must answer by written replies made under oath)\, answers\, counter claims\, replies\, motions\, petitions\, affidavits (written statements made under oath before an officer of the court\, notary public\, or other authorized person)\, stipulations (an agreement between attorneys that concerns business before a court and is designed to simplify\, shorten\, or settle litigation and save costs)\, exhibit documents (written contracts\, bills\, receipts\, etc.)\, notices\, objections\, citations\, sheriff's certificates\, judge's orders and rulings\, judge's instructions to the jury\, judge's findings of fact and conclusions of law\, final decrees\, judgments\, and executions (the process of carrying into effect a court's judgment\, decree\, or order). Transcripts (an,official and certified copy of what transpired in court or at an out-of-court deposition) and exhibits (items of real evidence) are not included in the case files. Petitions for divorce are the predominant type of action in the domestic case files. Custody and support\, paternities\, protective orders and cohabitation certified copy of what transpired in court or at an out-of-court deposition) and exhibits (items of real evidence) are not included in the case files.",Permanent. Retain for 58 year(s),Public,
29659,District Court (Third District : Summit County),Administrative records,1896-,No arrangement,,,,
1550,District Court (Third District : Tooele County),Naturalization information files,ca. 1930-1974.,None,"This is an informational file on the naturalization process. It is used for reference purposes. The file includes a list of all persons who applied for U.S. citizenship in Tooele County (the list includes petition number\, whether application was denied\, person's name\, whether a declaration of intention was filed or if petition was withdrawn\, or if individual was naturalized in the Army); the original and copy of a 1930 Certificate of Naturalization; related correspondence; statement of facts to be used in making declaration of intention (1941); orders amending petition (1936 and 1937); Notice and Objection (1943); five completed petitions; two brochures on the responsibilities of the county clerk (1947 and 1952); and a letter from the State,Archives (1974) on the issuance of naturalization information.",Permanent. Retain for 10 year(s),,
26617,District Court (Third District : Summit County),Civil case index,Undated,Alphabetical by surname.,"Comprised of two volumes\, one indexing by plaintiff surname and the other by defendant surname.",Permanent. Retain until administrative need ends,Public,
27439,District Court (Third District : Summit County),Criminal information record book,1895-1950.,Chronological by date.,"This volume records information in criminal cases filed with the Third District Court in Summit County by the county prosecutor or the District Attorney of the Third Judicial District. Entries include the court\, the parties in the case\, a summary of the charges\, the names of the witnesses testifying before the committing magistrate\, and sometimes the plea. The majority of charges recorded in this record book are felonious in nature. The first two pages in the book had been used previously for recording certificates from the Utah Territorial Dental Board between 1895 and 1897.",,Public,0.20 cubic foot
3529,District Court (Third District : Tooele County),Juror and witness fee books,i 1916-1975.,Chronological by date of the court case.,"Accounting of fees paid to juries and witnesses in criminal and civil cases\, includes the names of jurors or witnesses\, the day of the month on which service was rendered\, the total number of days\, the fee per day and total fee\, mileage\, travel fees\, and the certificate number.",,Public,0.50 cubic foot
17539,District Court (Third District : Tooele County),Estate orders and decrees,1892-1899.,,This is a probate record book which includes both estates and guardianships.,,Public,2 microfilm reels
28497,District Court (Third District : Tooele County),Naturalization record,1904-1906.,Chronological by recording date.,"This series contains a single volume of pre-printed forms used by the court to record standardized affidavits of applicants for naturalization and witnesses. The form includes space to record the applicant's name\, the date of the affidavit\, place of birth\, place and date of filing declaration of intention\, date of arrival in the United States\, the foreign ruler to which the applicant renounces allegiance\, and the applicant's signature. Two standard witness affidavits follow each applicant's affidavit. The witness affidavits provide space for such information as the witness' name. place and length of residence\, length of aquaintance with the applicant\, and witness' signature.",,Public,0.50 cubic foot
30679,District Court (Third District : Tooele County),Miscellaneous administrative records,1896.,Chronological.,This series contains a selection of records created as a result of administering the day to day business of the district court.,Retain permanently,Public,
30708,District Court (Third District : Tooele County),Unidentified index,ca. 1930-1971,"Alphabetical by surname, thereunder chronological.","This series contains a booked used to index unknown records. It was held by the district court\, but the court clerk did not know what records it indexed.",,Public,0.20 cubic foot
30704,District Court (Third District : Tooele County),Civil case indexes,1896-,"Alphabetical by name, thereunder chronological by case filing date.",This series contains name indexes created by the court clerk to aid in locating records of civil cases heard by the court.,,Public,0.85 cubic foot
83314,District Court (Third District : Tooele County),Probate case files,1871-,Numerical by case number.,"Case files pertaining to the estates of the deceased\, the incompetent\, and minors.",Permanent. Retain for 50 year(s),Public,38.00 cubic feet 94 microfilm reels
18198,District Court (Fourth District : Juab County),Probate register index,1883-,chronological,,Retain permanently,,1 microfilm reel
29935,District Court (Fourth District : Juab County),Wills deposited for safekeeping,1890-2017.,,"These original wills were deposited by individuals with district courts for safekeeping\, as per Utah Code 75-2-901 (2016). Wills are legal instruments which divide an individual's possessions and assets among his/her beneficiaries and include information concerning the executor of the estate\, as well as the signatures of witnesses and attorneys involved. A will may be divided into several sections and cover a variety of topics regarding the estate.",,Private,
85224,District Court (Fifth District : Juab County),Declarations of intention record books,1896-1958.,Chronological. After 1906 also numerical by case number. Volume 3 is in reverse chronological and numerical order.,"These volumes contain declarations of individuals' intentions to later become United States citizens. The first forms contain blanks only for the individual's name\, sovereign\, date\, and signatures of the individual and the clerks witnessing his statement. Beginning in 1906\, the courts were required to use more detailed forms in volumes furnished by the Bureau of Immigration and Naturalization. The forms contain blanks for the name and location of the court; individual's name\, occupation\, personal description\, birth date and place\, and current residence; the location from which he emigrated and the vessel name; last foreign residence; name and title of ruler from whom he would be renouncing allegiance; and the,port and date of arrival in the U.S. By 1917\, additional blanks were inserted for marital status\, and if applicable\, wife's name (spouse's name after 1922)\, birthplace\, and residence. By the 1930s more blanks were added for sex\, race\, present nationality; marriage date and place; the number of children with their names\, birth date\, birthplace\, and residence; any previous declaration of intention with number\, location\, and court; and his or her name at entry. In 1941 a sentence was added regarding any departures from the U.S.\, with a table in which to record dates of departure and return\, the ports used\, and the vessel name. In 1952\, the filing of a declaration of intention at least two,years prior to applying for citizenship became an optional rather than a mandatory step toward naturalization. The series was begun at statehood when Juab County was moved to the 5th judicial district; it was moved to the 4th district in 1977.",Permanent. Retain for 50 year(s),Public,0.50 cubic foot 2 microfilm reels
1406,District Court (Fourth District : Millard County),Minute books,1896-,Chronological by date.,"These minute books document the daily proceedings of the court but are not transcripts of court cases. Business matters include court site and officers present\, jury selection\, judicial appointments\, expense claims\, as well as entries noting the day's proceedings on various cases. A typical case will span multiple dates and will include an indictment or indication of the filed complaint\, procedural issues\, presentation of the case\, witnesses' names\, the verdict\, and precise sentencing or settlement. The court handled civil\, criminal\, and probate cases (including adoption\, guardianship\, and name changes).",Permanent. Retain until administrative need ends,Public,3.20 cubic feet 4 microfilm reels
9993,District Court (Fourth District : Millard County),Criminal case files,1896-,Numerical by case number,"Indictments\, subpoenas\, verdicts\, warrants\, returns of warrants\, informational papers\, affidavits\, affidavits of impecuniosity\, court orders\, judgments\,warrants of execution and confinement\, warrants of death\, notices of appeal\, demurrers\, answers to demurrers\, complaints\, and orders to show cause that constitute criminal case files tried by the Fifth District Court in Millard County. Includes predominantly first\, second and third degree felonies\, but also misdemeanor and juvenile cases.",Permanent. Retain for 50 year(s),Public,3 microfilm reels
18186,District Court (Fourth District : Millard County),Judgment record books,1899-,Chronological by date.,"The text of judgments rendered in court cases are recorded in these volumes. Included are findings of fact\, conclusions of law\, and the decree or judgment. Recorded information includes the names of the parties involved\, date\, a summary of the case and findings\, decisions rendered\, and the names of officials. A case number is recorded in some instances.",Permanent. Retain for 10 year(s),Public,5.00 cubic feet 1 microfilm reel
83326,District Court (Fifth District). Millard County,Naturalization record books,1896-1906.,Entries are chronological. The fiche was filmed with the camera head upside down so pairs of pages appear in reverse order.,"These volumes contain documentation of the final steps of becoming a United States citizen. The first volume contains only preprinted certificates of citizenship with blanks for insertion of the date\, name\, country of origin\, current county of residence and the judge's signature admitting the individual to citizenship. The second volume has a more expanded form. The preprinted forms consist of three affidavits (one for the applicant and two for witnesses) and a copy of a certificate of citizenship ordering the applicant's admittance as a citizen. The applicant's affidavit gave his name\, birthplace\, date and place of declaration of intention\, date of arrival to the United States\, and sovereign. The affidavit included an oath of renunciation of allegiance to his former sovereign and a,statement of his good character. The affidavits of the witnesses confirmed his statements and declared his worthiness to become a citizen. The certificate reiterated this information and ordered admittance as a citizen. In 1906\, a uniform federal naturalization law was enacted requiring that each court use volumes furnished by the federal Bureau of Immigration and Naturalization.",,Public,0.50 cubic foot 1 microfilm reel
83336,District Court (Fifth District). Millard County,Information and indictment record book,i 1920-1942.,Chronological by date.,"This single volume contains the typed text of information filings on indictments in the Fifth Judicial District Court in and for Millard County. Recorded information includes the names of the parties involved\, the date\, detailed information on the indictments\, the charges filed against the defendant\, and the name of the district attorney. Many include the names of witnesses called to testify. Some of the earliest indictments at the front of the volume have a signed certification of the district judge attesting to the accuracy of the document.",,Public,
83675,District Court (Fifth District). Millard County,Inheritance tax and lien registers,i 1919-1959.,Numerical by case number.,"The District Court clerk registers the estate settlements showing the case number; name of estate; name of attorney; name and address of executor\, administrator\, trustee\, or grantee; date report filed; and the names of heirs\, devisees\, or grantees\, and their relationship to the deceased. This settlement was then assessed for tax purposes. An appraisal of the property is included and the executor or administrator is named. If any real estate was subject to a lien\, the lien was also registered. These entries consist of a number\, a description of the real estate\, the date the lien was entered\, the appraised valuation\, a report of appraisers (book and page number)\, the amount of tax due\, the date of payment and discharge of lien\, and the amount paid.",,Public,
83440,District Court (Fifth District). Millard County,Probate registers of action,i 1880-1951.,Numerical by case number,"Estate cases in Millard County. They cover the periods from 1880 to 1894 and from 1904 to 1951. Each volume contains basically the same information and includes the case number and information on papers and orders filed (e.g.\, order appointing administrator/exeuctor\, oath of sureties\, letters of administration/testamentary\, final discharge).",,Public,
83445,District Court (Fifth District). Millard County,Criminal registers of actions,1896-1982.,"Numerical by case number, thereunder chronological","This series documents the individual criminal cases tried by the Fifth District Court for Millard County. Actions taken in each case are recorded on separate documents and then filed together to become the case file. As these documents enter the case file they are recorded in the Criminal registers of Actions. Registers function as a chronological list of the actions taken in each criminal cases. A register of actions can contain the following: attorney for plaintiff and defendant\, name of the judge presiding over the case\, petitions\, complaint\, summons\, answers to summons\, orders from the court\, assignment of judges\, exhibits\, judgment\, findings and conclusions\, costs\, decrees\, requests by the attorneys for instructions to the jury\, verdict\,,motions for cross complaints or new trials\, amendments to previous answers\, and disclaimers.",,Public,1 microfilm reel
3590,District Court (Fourth District : Wasatch County),Probate case files,1883-,Numerical by case number.,"Probate case files from the Fourth District Court in Wasatch County primarily involve the probate of estates for deceased persons and guardianship for minors and incompetent persons. Probate is judicial oversight of property in transition. Probate of estates is the process by which a deceased person's property is identified and maintained\, his debts and taxes paid\, and then remaining property distributed to beneficiaries as specified in a will or as required by law for persons who die intestate (without a will). In guardianship cases probate is the establishment of a guardian for minors or incompetent adults who hold property that needs management. In addition to probate these case files also include name changes and some adoptions.",Permanent. Retain for 50 year(s),Public,39.45 cubic feet 13 microfilm reels
13505,District Court (Fifth District : Washington County),Guardianships and adoptions record,1902-1920.,Chronological by filing date.,"This volume contains affidavits\, agreements\, and orders pertaining to cases of adoption and guardianship. The nature of these documents varies widely from the establishment of an adoptive parent or legal guardianship for minors or in cases of insanity to the sale of real estate owned by a minor and overseen by a legal guardian. Each entry provides the names of the minors or patients as well as the names of the guardian or adoptive parent(s) and the biological parents involved in the proceeding\, the date of proceeding and endorsement/filing date\, and the signature of clerk or judge overseeing the proceeding.",,Private,2 microfilm reels
23596,District Court (Fifth District : Washington County),Declarations of intention record books,1897-1939.,Chronological by date.,"To become a citizen of the United States\, an individual normally filed a ""declaration of intention to become a citizen"" at least two years prior to applying for citizenship. The next step was the naturalization hearing at which the candidate and witnesses either made oral statements or filed written petitions and affidavits attesting to the applicant's character\, worthiness to become a citizen\, and the validity of statements made to the court. If the judge found the applicant eligible to become a citizen\, an oath was administered and the individual renounced his former citizenship. At this point a certificate of citizenship was issued documenting the fact. These volumes contain recorded copies of the declarations of individuals' intentions to later become United States citizens and to renounce current citizenship. The first forms contain little more than the declarant's name and native country\, but forms after 1906 contain more detailed information about both the individual and his,family.",,Public,0.50 cubic foot 1 microfilm reel
23737,District Court (Fifth District : Washington County),Register of actions,1895-1899.,Chronological by date.,"This volume records actions taken in civil\, criminal\, and probate cases giving date\, description of action\, and fee. It appears to cover cases 1-35.",,Public,
26247,District Court (Fifth District : Washington County),Index to civil and criminal actions,1896-1937.,Alphabetical by surname of defendant.,"This record series contains an index book kept by the clerk of the court for the purpose of tracking civil and criminal actions handled by Fifth District Court in Washington County. It lists the kind of action\, civil or criminal\, the names of plaintiff and defendant\, a file number and a date of filing.",,Public,0.50 cubic foot 1 microfilm reel
23738,District Court (Fifth District : Washington County),Minute Books,1896-1974.,Chronological by date.,"This series contains the minute books from the Fifth District Court in Washington County\, with actions from the criminal\, civil\, and probate divisions appearing throughout. Minute books contain the documentation of daily proceedings of the court but are not transcripts of court cases. Business matters include court site and officers present\, jury selection\, judicial appointments\, expense claims\, as well as entries noting the day's proceedings on various cases. A typical case will span multiple dates and will include an indictment or indication of the filed complaint\, procedural issues\, presentation of the case\, witnesses' names\, the verdict\, and precise sentencing or settlement.",,Public,2.20 cubic feet 3 microfilm reels
26330,District Court (Fifth District : Washington County),Judgment record books,1896-1991.,Chronological by date.,"This series contains judgment record books kept by the 5th District Court in Washington County. The text of judgments rendered in court cases are recorded in these volumes. These records function as a reference source for all final judgments made by the court in civil matters. Included are findings of fact\, conclusions of law\, and the decree or judgment. Recorded information includes the names of the parties involved\, date\, a summary of the case and findings\, decisions rendered\, and the names of officials. A case number is recorded in some instances.",,Public,8.00 cubic feet 12 microfilm reels
1394,District Court (Fifth District : Beaver County),Minute books,1905-1979.,Chronological by date.,"These minute books document the daily proceedings of the court but are not transcripts of court cases. Business matters include court site and officers present\, jury selection\, judicial appointments\, expense claims\, as well as entries noting the day's proceedings on various cases. A typical case will span multiple dates and will include an indictment or indication of the filed complaint\, procedural issues\, presentation of the case\, witnesses' names\, the verdict\, and precise sentencing or settlement.",,Public,2.50 cubic feet 3 microfilm reels
24378,District Court (Fifth District : Beaver County),Criminal registers of actions,1896-1998.,Numerical by case number.,"Records and documents pertaining to a particular civil\, criminal or probate action are filed together by the court clerk and collectively these documents constitute the case file. As these records or actions are filed\, the clerk enters them in the registers which comprise this series. A register of actions may contain the following entries for each case: name of the attorney for plaintiff and defendant\, name of the judge presiding over the case\, petitions\, complaints\, summons\, answers to summons\, orders from the court\, assignment of judges\, exhibits\, judgment\, findings and conclusions\, costs\, decrees\, requests by attorneys for instructions to the jury\, verdict\, motions for cross complaints or new trials\, amendments to previous answers\, disclaimers\, bonds\, and inventories.",,Public,0.50 cubic foot 1 microfilm reel
24551,District Court (Fifth District : Beaver County),Civil registers of actions,1896-1998.,"Numerical by case number, thereunder chronological by date.","Civil cases document the legal process and the administration of justice in conjunction with civil proceedings for the determination of a controversy between parties wherein rights are enforced or protected\, or wrongs are prevented or redressed. Records and documents pertaining to a particular civil action are filed together by the court clerk and collectively these documents constitute the case file. As these records or actions are filed\, the clerk enters them in the registers which comprise this series. The clerk is required as documents enter the case file to make a notation that shows ""the nature of each paper filed or writ issued and the substance of each order or judgment of the court and of the returns showing execution of process. The notation of an order or judgment shall show the date the notation is made. When trial by jury has been properly demanded or ordered the clerk shall enter the word 'jury' on the page assigned to that action"" [UCA 79 (b) (2)]. A register of actions,may contain the following entries for each civil case: name of the attorney for plaintiff and defendant\, name of the judge presiding over the case\, petitions\, complaints\, summons\, answers to summons\, orders from the court\, assignment of judges\, exhibits\, judgment\, findings and conclusions\, costs\, decrees\, requests by attorneys for instructions to the jury\, verdict\, motions for cross complaints or new trials\, amendments to previous answers and disclaimers.",,Public,5.50 cubic feet 6 microfilm reels
26625,District Court (Fifth District : Beaver County),Judgment dockets,1896-1998.,Chronological by filing date.,"This series contains the Judgment Dockets produced by the 5th District Court in Beaver County. Dockets function as an agenda for the proceedings of the court\, written in abstract or brief form to act as a record of the action relative to each case. The docket generally contains the following information: Plaintiff\, Defendant\, Nature of the Case\, Attorneys for the Plaintiff and Defendant\, Case Number\, Date and Nature of each action taken in the case\, any applicable fees for the action\, along with the judge?s disposition of the case.",,Public,1.50 cubic feet 2 microfilm reels
26627,District Court (Fifth District : Beaver County),Criminal Information Book,1919-1979.,Chronological by date of entry.,Comprised of one book that provides criminal case summaries.,,Public,
26634,District Court (Fifth District : Beaver County),Assumed Names Record,1938-1965.,Alphabetical by name.,Comprised of one book that appears to have corporation company and owner names. Book is index format.,,Public,
1407,District Court (Second District : Weber County),Minutes,i 1896-,Chronological by court date.,"This series is made up of minute books which record the official acts and proceedings of the Second District Court while sitting in Ogden\, Weber County\, Utah. These records were created and maintained by the court clerk\, who is required by state statute to keep a minute book (Utah Code Annotated\, 1953\, 17-20-2). The minutes are a daily record of documents filed and actions taken with regard to every matter brought before each session of the court\, largely regarding documents submitted\, appearances before the court\, and orders issued. The minutes encompass both criminal and civil cases\, including probate matters such as estates\, guardianship\, and adoption. Petitions for divorce are a predominant type of civil action. Others include naturalization\, voluntary withdrawal or dissolution of corporations\, and petitions for a writ of habeas corpus. Criminal matters may involve larceny\, trespass\, burglary\, robbery\, assault\, battery\, rape\, prostitution\, sodomy\, child abuse\, gambling\, narcotics\,,riot\, perjury\, or murder.",Permanent. Retain until administrative need ends,Public,68 microfilm reels
1569,District Court (Second District : Weber County),Exhibits,1913; 1927.,Alphanumerical.,These are exhibits for civil and criminal cases.,,Public,
1582,District Court (Second District : Weber County),Judgment dockets index,undated.,Alphanumerical.,,,Public,
1587,District Court (Second District : Weber County),Civil judgment record books,1878-1981.,Chronological by date filed with the court clerk.,"Judgment record and summarized information about individual civil cases\, an abstracted reference source documenting the final judgment of the court in civil cases\, includes: the district court title\, date when the judgment was rendered\, the filing of any abstract of judgment\, date of execution\, who performed the execution\, satisfied and unsatisfied executions\, which party won the case\, amount of the final award\, names of parties involved and the successful plaintiff or defendant. Overlaps in dates occur since the court clerk recorded names before final judgment.",,Public,82 microfilm reels
1567,District Court (Second District : Weber County),Inquest case files,1904-1914.,,,Permanent. Retain for 1 year(s),,
6874,District Court (Second District : Weber County),Probate case files,1851-,Numerical by case number.,"Probate case files are a collection of all documents and actions filed with the court clerk in the course of probating wills of deceased persons. Included are guardianships\, adoptions (until 1924)\, and commitments (until 1920). Records and documents pertaining to a particular action are filed together by the court clerk\, who is required by the Rules of Civil Procedure to file pleadings and other legal papers. Collectively they constitute the case file. Case numbers are assigned by the court when papers are initially filed with the clerk. Files for probate cases include such documents as wills\, decrees\, continuations of hearings\, discharges\, petitions\, notices\, bonds\, letters testamentary\, testimonies\, findings of fact and conclusions of law\, commitments\, affidavits\, proof of publication\, appraisments \, reports\, orders\, depositions\, property inventories\, etc.",Retain permanently,Public,0.20 cubic foot 331 microfilm reels
9635,District Court (Second District : Weber County),Probate minute books,i 1896-1949.,Chronological,Minute book 1 covers 1896 to 1898. Minute book 2 covers 1898 and 1899.,Retain permanently,,
10214,District Court (Second District : Weber County),Abstracts of judgments,1960-,"Chronological, thereunder numerical by case number",,Retain permanently,Public,
13453,District Court (Second District : Weber County),Verdicts book,1975-1980.,none,,,,1 microfilm reel
13160,District Court (Second District : Weber County),Naturalization index book,1870-1898.,Alphabetical by surname.,These volumes appear to index naturalizations noted in court minute books. Access is by the individual's surname.,,Public,
14647,District Court (Second District : Weber County),Probate judgments,1993-,Numerical by book and page,"This series includes final judgments issued by the 2nd District Court. Some of the probate judgments are letters of conservatorship\, findings of fact\, and issues surrounding guardianship for children or the elderly.",Retain permanently,Public,
17463,District Court (Second District : Weber County),Criminal case indexes,1879-1947.,Alphabetical by first letter of defendant surname,"This series consists of criminal case alphabetic indexes created by the Court\, to record the names of the parties involved in criminal actions and provide assigned case numbers\, facilitate clerical management of and access to the case files. The index contains defendant's name\, register of action page number\, and case file number. Weber County was in the Third District Court from January 21\, 1859-January 19\, 1880; First District Court from February 20\, 1880-March 9\, 1892; Fourth District Court from March 10\, 1892-January 5\, 1896 and Second District Court from January 6\, 1896-[ongoing]. Weber County retained their indexes as they transferred from district to district.",,Public,2.00 cubic feet 1 microfilm reel
17661,District Court (Second District : Weber County),Civil registers of actions,1896-1987.,Numerical by case number.,"Civil cases document the legal process and the administration of justice in conjunction with civil proceedings for the determination of a controversy between parties wherein rights are enforced or protected\, or wrongs are prevented or redressed. Records and documents pertaining to a particular civil action are filed together by the court clerk and collectively these documents constitute the case file. As these records or actions are filed\, the clerk enters them in the registers which comprise this series. The clerk is required as documents enter the case file to make a notation that shows ""the nature of each paper filed or writ issued and the substance of each order or judgment of the court and of the returns showing execution of process. The,notation of an order or judgment shall show the date the notation is made. When trial by jury has been properly demanded or ordered the clerk shall enter the word ""jury"" on the page assigned to that action [UCA 79 (b) (2)]."",A register of actions may contain the following entries for each civil case: name of the attorney for plaintiff and defendant\, name of the judge presiding over the case\, petitions\, complaints\, summons\, answers to summons\, orders from the court\, assignment of judges\, exhibits\, judgment\, findings and conclusions\, costs\, decrees\, requests by attorneys for instructions to the jury\, verdict\, motions for cross complaints or new trials\, amendments to previous answers and disclaimers.",,Public,94 microfilm reels
21004,District Court (Second District : Weber County),Appeals to Supreme Court,1902-1914.,Numerical by case number.,"This volume lists district court cases appealed to the Utah State Supreme Court (cases 1401 to 4106). It includes trial court judge's name\, attorneys names\, cases title\, names of appellants\, dates of notice filed and record certified\, judgement\, and date filed.",,Public,
26955,District Court (Second District : Weber County),Probate registers of action,1894-1986.,"Numerical by case number, thereunder chronological by date.","Probate registers of action list each action taken in the cases presented to the probate division of the Second District Court in Weber County. In addition to handling the estates of deceased persons\, the probate division also deals with adoptions\, guardianships\, and insanity and incompetency cases. The court is responsible for adjudicating and conveying ownership of town site lands (Utah Code\, 57-7-19\, 1953). Occasionally\, the court handles name changes and inquests regarding the cause of a death. In each case the probate register indicates the name or names of the individuals involved\, the kind of case\, and the name of the petitioner's attorney\, followed by a list of each action taken in the case and the date that action was taken.",,Public,13.50 cubic feet 27 microfilm reels
21023,District Court (Second District : Weber County),Probate Court index,1851-1899.,Alphabetical by first two letters of surname.,"The Index to Probate Files was created by the Weber County Clerk (in his capacity as clerk of the Probate Court) to record the names and assigned case numbers of parties in both court actions and various county matters thus facilitating clerical management of and access to these files. Entries are hand written. The Weber County Probate Court Clerk maintained the probate files index (presumably Probate Index Book ""1"") through the territorial period\, when the probate court was dissolved and the state district court probate division created. Although not exclusively an index to probate matters\, estate cases make up the majority of the entries. The index records 810 probate cases spanning a 48-year period (1851 to September 1899). Included are guardianship and adoption cases. Also indexed are cases stemming from the Probate Court's jurisdiction in matters of divorce and the incorporation of businesses in Weber County. The clerk also used the index to note a wide variety of county,government records relative to the county court (territorial) and commission (statehood); various county officers\, commissions\, and boards; bonds; elections and campaigns; contracts and bids; county boundaries; estray sales and notices; hospital; insurance policies; inquests; insane persons; inventory; justice of the peace; jury lists; county licenses; marriage license applications\, licenses\, and certificates; notary public commissions; ordinances; probate papers (old); reports; road matters; schools; tax matters; water rights; and wills.",,Public,0.50 cubic foot 1 microfilm reel
26958,District Court (Second District : Weber County),Criminal registers of action,1896-1987.,Numerical by case number.,"Records and documents pertaining to a particular civil\, criminal or probate action are filed together by the court clerk and collectively these documents constitute the case file. As these records or actions are filed\, the clerk enters them in the registers which comprise this series.",,Public,15.00 cubic feet 30 microfilm reels
1627,District Court (Third District : Salt Lake County),Administrative records,i 1889-1950.,Alphanumerical,This series contains numerous records from the Third District Court in Salt Lake City.,,Public,
1637,District Court (Third District : Salt Lake County),Civil case transcripts,1898-1950.,Alphanumerical.,"These transcripts are a full record of the official proceedings during a civil trial. They are a written copy of the full questioning of witnesses. Transcripts are normally prepared on appeal in a case to a higher court\, and are merely supplemental to the official case file.",,Public,
1581,District Court (Third District : Salt Lake County),Officers return of sales and execution books,1898-1932.,Chronological by date.,"Record books documenting the collection orders\, tax sales\, etc. ordered by the court and the returned documents from the sheriffs or other officers notifying the court that they carried through.",,Public,
1671,District Court (Third District : Salt Lake County),Judgment dockets,1896-1947.,Chronological by filing date.,"These are the judgments docketed in the Third District Court in and for Salt Lake County. The docket functions as the clerk's primary tracking device for each civil case. A docket entry consists of the following information: names of judgment debtor and creditor\, case number\, a summary of the judgment rendered in the civil case\, date judgment was entered\, book and page number where the judgment has been entered in the corresponding judgment record book\, any appeal made\, judgment of appellate court if applicable\, and any satisfactions (payment) of judgment. Most importantly the record book reference and the case number entered in the judgment docket allow researchers to then access the judgment record books and individual case files.",,Public,20 microfilm reels
1684,District Court (Third District : Salt Lake County),Grand jury juror and witness certificate registers,1897-1956.,,"Information recorded in these registers includes the auditor's number\, certificate number\, name\, where summoned\, mileage and perdiem\, type of service\, and civil or criminal\, and amounts. District court costs in this period came from county budgets.",,Public,
1968,District Court (Third District : Salt Lake County),Telluride power company electric chart readings,1898-1899.,Alphanumerical,,,Public,
1665,District Court (Third District : Salt Lake County),Judgment docket indexes,1896-1947.,"Chronological by the record book indexed, thereunder alphabetical by initial letter or two of plaintiff surname.","This series provides access to the judgment dockets produced by the Third District Court in and for Salt Lake County. They give plaintiff name\, defendant name\, and the page number where a judgment log can be found in the docket books.",,Public,7 microfilm reels
3557,District Court (Third District : Salt Lake County),Proof of publication notices,1916-1922.,Alphanumerical,,Permanent. Retain for 1 year(s),,
4752,District Court (Third District : Salt Lake County),Delinquent tax warrants,1953-1959.,Alphanumerical,"These are copies of individual income tax delinquent warrants. Per the 1953 Utah Code Annotated (59-14-60)\, ""immediately upon receipt of said warrant in duplicate the sheriff shall file the duplicate with the clerk of the district court in his county"". The clerk was then to enter a judgment against the taxpayer. May also include the accompanying satisfaction of judgment sheet.",,Public,
3574,District Court (Third District : Salt Lake County),Mental health commitment case files,1894-,Numerical by case number and generally chronological by application filing date.,"Documenting forms and papers used by the district court to have individuals committed to mental health institutions\, includes all which present evidence why the individual should be committed.",Permanent. Retain for 6 year(s),Exempt,39.00 cubic feet
3916,District Court (Third District : Salt Lake County),Civil case exhibits,1907-,Alphanumerical,"These records contain depositions\, letters\, cancelled checks\, contracts\, etc. relating to third district court civil cases as well as the case number for correlation in many cases.",,Public,
3927,District Court (Third District : Salt Lake County),Estate registers,i 1876-,,"These registers contain a summary and a register of actions on cases of estate matters. Name changes and corporate dissolutions may appear also. For each case\, the date of the individual action is recorded. Actions include the filings of petitions\, bonds\, inventories\, etc. and the issuing of orders\, reports\, and decrees. Each action is stated in a single line. The name of the principal individual (deceased\, minor\, etc.) and the name of the attorney is noted. The case number and the reference for the county probate record book are also noted.",,Exempt,103 microfilm reels
4127,District Court (Third District : Salt Lake County),Probate exhibits,1902-1978.,Alphanumerical.,"These records consist of exhibits used in probate cases such as estates\, guardianships\, adoptions\, etc. They include cancelled checks\, bank statements\, depositions\, accounting books\, etc.",,Public,
3469,District Court (Third District : Salt Lake County),Murray City traffic case files,1983-,Numerical by case number,"These are traffic records created to document traffic citations for Murray city. Information includes the citation number\, name\, address of offender\, officers name and badge number\, and court assigned.",,Private,
4213,District Court (Third District : Salt Lake County),Civil case docket books,1859-1921.,Alphanumerical.,"This series contains civil case docket books for 1904-1905\, 1913-1914\, and 1921. Specifics include the various cases to be heard\, case number\, the defendant and plaintiff\, dates and comments of proceedings\, charge\, fees\, etc. The 1904-1905 docket book lists cases heard before Judge Morse. The 1913-1914 and 1921 lists cases heard before Judge Ritchie; the 1921 docket includes cases for April 2\, 1921 only. Two other volumes\, one containing 1917 with no identification of the judge and another general entry docket for 1892-1918\, are also included in this series.",,Public,
3478,District Court (Third District : Salt Lake County),Small claims files,1978-,Numerical by year case opened and case number,"For claims under $5\,000\, individuals pay only a small filing fee\, and represent themselves in an informal court procedure. The aim of the small claims process is to faciliate the settlement of matters involving relatively small awards in a speedy and inexpensive manner.",Retain for 9 year(s),Public,
4198,District Court (Third District : Salt Lake County),Justice Wright's minute book,1925-1928.,Alphanumerical,"This record consists of one minute book of civil cases heard before Justice L.B. Wright. It bears more of a resemblance to a blotter than a minute book; his more formal minutes being part of series 1650\, including this same time period. Each entry gives the date\, time\, names of judge and court officials present\, case number\, names of plaintiff and defendant\, names of those testifying\, and one-word summary of any actions taken--motion new trial\, good cause\, overruled\, etc. No complete sentences; no entry more than a paragraph.",,Public,
3221,District Court (Third District : Salt Lake County),Notice books,i 1898-1903.,Chronological by date.,"The Notice Books are variously labeled as Notice Books and Notice Registers. These books are maintained in chronological order and contain the following information relative to each case: case number\, plaintiff\, defendant\, attorneys for plaintiff and defendant\, and the type of action being filed in the case on a given date (i.e.\, demurrer to complaint\, motion to dismiss\, motion for new trial). The purpose of the Notice Book is to record the actions relative to each case. Today\, the Notice Book is no longer maintained by the clerks. It has been integrated into the scheduling process and is included in court calendar. The same information can be obtained from the Minute Books and Docket Books.",,Public,
3254,District Court (Third District : Salt Lake County),Mental health registers,1905-1989.,Chronological by date.,These registers document civil proceedings for the involuntary commitments of persons to the State Hospital.,,Exempt,
3257,District Court (Third District : Salt Lake County),Information and indictment record books,1898-1961.,Alphanumerical.,"These provide information on inquiries held on criminal complaints brought by the prosecutor to decide if a trial is warranted\, in which case an indictment is issued. The information precedes entering of a plea and any trial date. There are eight volumes: (1) 1897-1909\, (2) 1909-1916\, [GAP]\, (3) 1920-1926\, (4) 1926-1934\, (5) 1933-1943\, (6) 1943-1952\, (7) 1953-1957\, (8) 1958-1961.",,Public,3 microfilm reels
3291,District Court (Third District : Salt Lake County),Criminal case transcripts,1908-,Alphanumerical,"These transcripts are a full record of the official proceedings during a criminal trial. They are a written copy of the full questioning of witnesses. Transcripts are normally prepared on appeal in a case to a higher court\, and are merely supplemental to the official case file.",Retain for 9 year(s),,
5970,District Court (Third District : Salt Lake County),Satisfaction of judgment records,1974-,chronological,"This series contains the satisfaction of judgment record and summarized case information processed and filed in the various counties of the territorial Third District Court. A record typically includes the names of the parties\, case number by the time the court started regularly assigning numbers to cases\, stipulations and orders\, findings of facts and conclusions of law\, and a copy of the judgment or decree stating the results of the case including which party prevailed. Filing date usually included.",Retain permanently,Public,
6071,District Court (Third District : Salt Lake County),Civil case indexes,1896-1968.,"Chronological, thereunder alphabetical by the initial two letters of the surname","Civil case indexes created by the county clerk to record the names and assigned case numbers of plaintiffs and defendants involved in civil actions\, and to facilitate clerical management of and access to those files.",,Public,12 microfilm reels
6382,District Court (Third District : Salt Lake County),Probate bonds,undated,Alphanumerical,,Permanent. Retain until administrative need ends,,
11381,District Court (Third District : Salt Lake County),Judgment record books,i 1896-1948.,,"This series contains the judgment record and summarized case information of individual civil cases\, including divorces\, processed and filed in the Third District Court in and for Salt Lake County. These records function as an abstracted reference source for all materials affecting the final judgment. A record typically includes the names of the parties\, case number\, stipulations and orders\, findings of facts and conclusions of law\, and a copy of the judgment or decree stating the results of the case including which party prevailed. The judge\, clerk\, and filing date are also noted. The format of the judgment record has changed over time. In 1949\, the separate recording of this case information into volumes was ended.",,Public,59 microfilm reels
6381,District Court (Third District : Salt Lake County),Miscellaneous case files,1940-1992.,Numerical by miscellaneous case number.,"Collection of all documents and actions filed with the court clerk in connection with individual court actions providing documentation of the proceeding from initial filing through disposition or dismissal. These are filed together by the court clerk\, who is required by the Rules of Civil Procedure to file pleadings and other legal papers. The case files document the legal process and the administration of justice in conjunction with miscellaneous cases that do not involve a hearing and generally need only the formality of a judge's signature for approval and thus take up little judicial time. Ex parte proceedings are common. They are distinguished from series 1622\, Civil case files\, which involve disputed cases wherein issues are more complex and proceedings more protracted.",,Public,20 microfilm reels
26662,District Court (Fifth District : Iron County),Declaration of intention record book,1907-1929.,Chronological by date.,"To become a citizen of the United States\, an individual normally filed a ""declaration of intention to become a citizen"" at least two years prior to applying for citizenship. The next step was the naturalization hearing at which the candidate and witnesses either made oral statements or filed written petitions and affidavits attesting to the applicant's character\, worthiness to become a citizen\, and the validity of statements made to the court. If the judge found the applicant eligible to become a citizen\, an oath was administered and the individual renounced his former citizenship. At this point a certificate of citizenship was issued documenting the fact. These volumes contain recorded copies of the declarations of individuals' intentions to later become United States citizens and to renounce current citizenship. The first forms contain little more than the declarant's name and native country\, but forms after 1906 contain more detailed information about both the individual and his,family.",,Public,1 microfilm reel
26667,District Court (Fifth District : Iron County),Citizenship certificate stubs,1917-1928.,Numerical by certificate number.,"This series contains stubs for certificates of citizenship issued by the court to newly naturalized citizens. The court clerk was responsible for sending the federal Bureau of Immigration and Naturalization a duplicate of the certificate\, ""and to make and keep on file in his office a stub for each certificate so issued by him\, whereon shall be entered a memorandum of all the essential facts set forth in such certificate."" The preprinted stub forms were in volumes issued by the Bureau of Naturalization. The essential facts included both filing information and personal history data: certificate number; name; age; declaration of intention filing data; petition for citizenship filing data; name\, age\, and residence of wife; names\, ages\, and residences of minor children; date of order admitting to citizenship with volume and page recorded; and signature of holder.",,Public,1.00 cubic foot 1 microfilm reel
83755,District Court (Fifth District : Iron County),Inheritance tax liens registers,i 1917-,Chronological.,"The district court clerk registers the estate settlements showing the heirs\, devisees\, or grantees\, and their relationship to the deceased. This settlement was then assessed for tax purposes. Appraisal of property is included and the executor or administrator is named. If any real estate was subject to lien the lien was also registered.",Permanent. Retain for 1 year(s),,
1115,District Court (Sixth District : Garfield County),Probate record books,1883-1892; 1980-,Alphanumerical with chronological entries,"These record books detail the proceedings in estate and guardianship cases. Personal name change cases may also appear. For deceased persons\, the will\, appraisals and inventories\, and the settlements are recorded. For guardianships\, the appointment of a guardian and frequently an account of some property are noted. Adoption records give the full order of adoption\, often with statements from both the natural and adoptive parents or a social service agency detailing circumstances of the adoption. The county probate court was responsible for the proceedings of these cases until statehood (1896)\, at which time the probate court was dissolved and the district court assumed the responsibility.",Permanent. Retain until administrative need ends,Public,
24374,District Court (Sixth District : Garfield County),Declaration of intentions,1896-1906.,"Chronological, thereunder numerical by declaration number","These volumes contain completed preprinted declaration of intention forms for county residents seeking to become United States citizens. A declaration of intention preceded a petition to become a citizen by two or more years. The forms included the following information: state; county; name\, age\, occupation\, and description of applicant; place and date of birth; current residence; information on immigration (name of vessel\, port arrived\, date of arrival); and last foreign residence and name and title of ruler to whom he would renounce allegiance.",,Public,
24397,District Court (Sixth District : Garfield County),Actions index,1899-,Alphabetical by first letter of defendant's and plantiff's name,"This is an index to the register of actions. It includes defendant's and plaintiff's name\, file number\, and date of filing.",Permanent. Retain until administrative need ends,Public,
27446,District Court (Sixth District : Garfield County),Information and indictment book,1896-1927.,Chronological by date.,,,Public,0.50 cubic foot
84072,District Court (Sixth District : Garfield County),Inheritance tax liens registers,i 1915-,Chronological,"The district court clerk registers the estate settlements showing the heirs\, devisees\, or grantees\, and their relationship to the deceased. This settlement was then assessed for tax purposes. Appraisal of property is included and the executor or administrator is named. If any real estate was subject to lien the lien was also registered.",Retain for 1 year(s),,
28659,District Court (Sixth District : Kane County),City lots sale records,1899-1916.,Chronological by date of creation.,"Prior to statehood the probate judge had jurisdiction over lots and parcels of land in Kane County. After statehood the court was charged with overseeing the sale of lots in Kanab City and Glendale town site. This material contains information about the process of the sale. The file includes proof of posting\, requests for lots\, financial accounts\, plot maps\, and receipts.",,Public,0.20 cubic foot
28649,District Court (Sixth District : Kane County),Civil case files,1920-,Numerical by case number.,,Permanent. Retain for 50 year(s),Public,4.35 cubic feet
27779,District Court (Sixth District : Kane County),Declaration of intention record book,1907-1928.,Chronological by date.,"To become a citizen of the United States\, an individual normally filed a ""declaration of intention to become a citizen"" at least two years prior to applying for citizenship. The next step was the naturalization hearing at which the candidate and witnesses either made oral statements or filed written petitions and affidavits attesting to the applicant's character\, worthiness to become a citizen\, and the validity of statements made to the court. If the judge found the applicant eligible to become a citizen\, an oath was administered and the individual renounced his former citizenship. At this point a certificate of citizenship was issued documenting the fact. These volumes contain recorded copies of the declarations of individuals' intentions to later become United States citizens and to renounce current citizenship. The first forms contain little more than the declarant's name and native country\, but forms after 1906 contain more detailed information about both the individual and his,family.",,Public,0.20 cubic foot 1 microfilm reel
27791,District Court (Sixth District : Kane County),Information and indictment record books,1898-1916.,Chronological by date.,,,Public,0.20 cubic foot 1 microfilm reel
18229,District Court (Sixth District : Piute County),Civil case transcripts,1904.,Undated.,Transcripts are an official and certified copy of what transpired in court or at an out-of-court deposition.,,Public,1 microfilm reel
18222,District Court (Sixth District : Piute County),Civil and criminal case files,1896-,numerical by case number,,Retain permanently,Public,47 microfilm reels
18227,District Court (Sixth District : Piute County),Minutes,1896-,chronological,,Retain permanently,,4 microfilm reels
18263,District Court (Sixth District : Piute County),Orders and decrees,1897-1966.,unknown,,,,2 microfilm reels
20909,District Court (Sixth District : Piute County),Indictment Records,1899-1925.,Chronological by date,,,Public,1 microfilm reel
15840,District Court (Seventh District : Sanpete County),Naturalization records,1896-1955.,None,"Multiple series filmed together. These films contain Declaration of Intention record books\, citizenship certificates and naturalization record books\, and citizenship certificate stubs as well as loose papers pertaining to naturalization. The earliest materials were created in the Sanpete County Probate Court; the later materials in the District Court in and for Sanpete County.",,Public,3 microfilm reels
20532,District Court (Seventh District : Sanpete County),Divorce and commitment index,1875-1911.,Alphabetical by first letter of surname.,"This book indexes both early divorces in the County Probate Court and somewhat later insane commitments in the District Court for Sanpete County. Divorces appear in the top half under each letter\, commitments in the bottom.",,Public,1 microfilm reel
14698,District Court (Seventh District : Sanpete County),Insane commitment case files,1890-1911.,Numerical by case number.,"These case files relate to insanity hearings heard by the probate division of the court. Typically the files include a warrant for the arrest of an insane person\, information confirming nature of insanity including a physician's certificate describing symptoms\, and finally a warrant for the subject's confinement in the State Insane Asylum at Provo\, Utah.",,Exempt,1 microfilm reel
15841,District Court (Seventh District : Sanpete County),Declarations of intentions,1896-1929.,Chronological,"Multiple series filmed together. These films contain Declaration of Intention record books\, citizenship certificates and naturalization record books\, and citizenship certificate stubs as well as loose papers pertaining to naturalization. The earliest materials were created in the Sanpete County Probate Court; the later materials in the District Court in and for Sanpete County.",,Public,2 microfilm reels
21850,District Court (Sixth District : Sanpete County),Minute Books,1896-,Chronological by court date.,"This series contains the minute books from the Sixth District Court in Sanpete County\, with actions from the criminal\, civil\, and probate divisions appearing throughout. Minute books contain the documentation of daily proceedings of the court but are not transcripts of court cases. Business matters include court site and officers present\, jury selection\, judicial appointments\, expense claims\, as well as entries noting the day's proceedings on various cases. A typical case will span multiple dates and will include an indictment or indication of the filed complaint\, procedural issues\, presentation of the case\, witnesses' names\, the verdict\, and precise sentencing or settlement.",,Public,8.50 cubic feet 4 microfilm reels
26693,District Court (Seventh District : Sanpete County),Judgment dockets,1930-1958.,Chronological by date.,"This series contains the Judgment Dockets produced by the 6th District Court in Sanpete County. Dockets function as an agenda for the proceedings of the court\, written in abstract or brief form to act as a record of the action relative to each case. The docket generally contains the following information: Plaintiff\, Defendant\, Nature of the Case\, Attorneys for the Plaintiff and Defendant\, Case Number\, Date and Nature of each action taken in the case\, any applicable fees for the action\, along with the judge's disposition of the case.",,Public,0.50 cubic foot
26600,District Court (Sixth District : Sanpete County),Index to register of estates,1894-1993.,Alphabetical by first letter of surname,"This index provides case numbers for Probate case files (Series 14694) and page numbers from the Probate registers of Action (Series 21851) for estate cases as well as guardianship\, adoption\, and incompetence cases. Entries that do not list a register number apparently are providing page numbers from Book 1 in the registers of action.",,Public,2 microfilm reels
26692,District Court (Sixth District : Sanpete County),Criminal registers of action,1916-1993.,"Numerical by case number, thereunder chronological by date.","Traditionally district courts\, including Sixth District Court (Sanpete County)\, created a register of actions for each criminal case heard before the court. The register commenced when the accusation was filed\, and thereafter the court listed each action until the case was dismissed or resolved with a conviction or acquittal. For each case the court clerk identified the defendants\, the crime of which he was accused\, a court assigned case number\, and the names of representing attorneys. For each action the clerk listed the type of action taken and the date on which that action was taken. Registers of action are case summaries which provide reference to additional records. Court assigned case numbers listed in the registers are a guide to case files which contain all of the important documents related to the case.",,Public,2 microfilm reels
29878,District Court (Sixth District : Sanpete County),Wills deposited for safekeeping,1890-2017.,,"These original wills were deposited by individuals with district courts for safekeeping\, as per Utah Code 75-2-901 (2016). Wills are legal instruments which divide an individual's possessions and assets among his/her beneficiaries and include information concerning the executor of the estate\, as well as the signatures of witnesses and attorneys involved. A will may be divided into several sections and cover a variety of topics regarding the estate.",Retain permanently,Private,
331,District Court (Sixth District : Sevier County),Civil and criminal case files,1896-1986.,Numerical by case number.,"Papers pertaining to actions in civil\, including divorces\, and criminal cases (although much less frequent) tried in the district court for Sevier County. By 1943\, criminal cases split off into a separate numbering sequence\, leaving only civil cases in this series after that date.",,Public,199 microfilm reels
1338,District Court (Sixth District : Sevier County),Probate record books,i 1865-1985.,Alphanumerical with chronological entries,"Probate record books contain the details of proceedings in estate and guardianship cases. Personal name change cases may also appear. For deceased persons\, the will\, appraisals and inventories\, and the settlements are recorded. For guardianships\, the appointment of a guardian and frequently an account of some property are noted. Adoption records give the full order of adoption\, often with statements from both the natural and adoptive parents or a social service agency detailing circumstances of the adoption. The county probate court was responsible for the proceedings of these cases until statehood (1896)\, at which time the probate court was dissolved and the district court assumed the responsibility.",,Private,46 microfilm reels
6363,District Court (Sixth District : Sevier County),Judgment records,"1896-1938, 1982-1983, 1986.",None,"Record of final orders or decrees taken in probate\, civil\, or criminal cases.",,,11 microfilm reels
13477,District Court (Sixth District : Sevier County),Estate registers,1885-1907.,numerical by case number.,"Probate registers of action list each action taken in the cases presented to the probate division of the Sixth District Court in Sevier County. In addition to handling the estates of deceased persons\, the probate division also deals with adoptions\, guardianships\, and insanity and incompetency cases. The court is responsible for adjudicating and conveying ownership of town site lands (Utah Code\, 57-7-19\, 1953). Occasionally\, the court handles name changes and inquests regarding the cause of a death. In each case the probate register indicates the name or names of the individuals involved\, the kind of case\, and the name of the petitioner's attorney\, followed by a list of each action taken in the case and the date that action was taken.",,Exempt,7 microfilm reels
18224,District Court (Sixth District : Sevier County),Registers of actions,1896-1948.,"Numerical by case number, thereunder chronological",This series started out as a combined register of actions for both civil and criminal case but appears to have later been split into separate series.,,Public,2 microfilm reels
27464,District Court (Sixth District : Sevier County),Index to actions,1896-1955.,Alphabetical by surname of defendant.,"This record series contains an index book kept by the clerk of the court for the purpose of tracking civil and criminal actions handled by Sixth District Court in Sevier County. It lists the kind of action\, civil or criminal\, the names of plaintiff and defendant\, a file number and a date of filing.",,Public,3.00 cubic feet 2 microfilm reels
27479,District Court (Sixth District : Sevier County),Judgment decree book,1896-1906.,Chronological by date.,This series contains one book containing judgment decrees from the court.,,Public,1 microfilm reel
84203,District Court (Sixth District : Sevier County),Inheritance tax liens register,1915-1936.,Chronological by date adjudged,"This series contains a ledger recording estate settlements. Information recorded includes the name of the of the attorney in the matter of the estate; the name of the deceased; the names and locations of heirs\, devisees\, or grantees\, and their relationship to the deceased; a list of personal property\, real estate\, and memoranda on said property; and the names of the appraisers of the property. Assessments and appraisal information are included\, and a summary of the inheritance taxes on the total value. Many entries include an inheritance tax note indicating the amount owed to the county and the date the amount was adjudged and decreed. When adjudged\, each entry is signed and dated by the district court judge. These records were kept by the district court clerk.",,Public,0.50 cubic foot
30564,District Court (Sixth District : Sevier County),Miscellaneous administrative records,1901-1904.,,,,,
27467,District Court (Sixth District : Sevier County),Register of estates,1898-1991.,"Numerical by case number, thereunder chronological by date.",,,Public,5.00 cubic feet 6 microfilm reels
13449,District Court (Sixth District : Wayne County),Civil judgments,1985.,none,"This series contains civil judgments from Weber County. Some of the documents include: restraining orders\, orders of dismissal\, decrees\, orders granting summary judgments\, decrees of divorce\, orders of annulment\, and stipulations and motions.",,,1 microfilm reel
18314,District Court (Sixth District : Wayne County),Probate docket books,1957-1966.,unknown,,,,1 microfilm reel
18261,District Court (Sixth District : Wayne County),Orders and decrees,1892-,unknown,,Retain permanently,,4 microfilm reels
3642,District Court (Seventh District : Carbon County),Administrative records,1900-1949.,None.,Contains historic court records from Carbon County.,,Public,
4640,District Court (Seventh District : Carbon County),Probate case files,1896-,Numerical by case number.,"Files involving the formal and informal distribution of estates according to interstate succession\, wills\, and codicils. Probate case files also pertain to guardianships and sometimes adoptions as well as the estates of deceased persons.",Retain permanently,Public,167 microfilm reels
21842,District Court (Seventh District : Carbon County),Criminal registers of actions,1896-1987.,"Numerical by case number, thereunder chronological","This series documents the individual criminal cases tried by the Seventh District Court for Carbon County. Actions taken in each case are recorded on separate documents and then filed together to become the case file. As these documents enter the case file they are recorded in the Criminal registers of Actions. Registers function as a chronological list of the actions taken in each criminal cases. A register of actions can contain the following: attorney for plaintiff and defendant\, name of the judge presiding over the case\, petitions\, complaint\, summons\, answers to summons\, orders from the court\, assignment of judges\, exhibits\, judgment\, findings and conclusions\, costs\, decrees\, requests by the attorneys for instructions to the jury\, verdict\,,motions for cross complaints or new trials\, amendments to previous answers\, and disclaimers.",,Public,5 microfilm reels
29109,District Court (Seventh District : Carbon County),Transcripts and Depositions,1934-1946.,"Chronological, thereunder by case number.",This series contains transcripts and depositions from several cases in Carbon County.,,Public,0.35 cubic foot
84954,District Court (Seventh District : Carbon County),Civil case files,1896-,Numerical by case number.,"Original complaint or summons\, and all legal papers filed through disposition or dismissal of civil cases\, the proceedings between parties wherein rights are enforced or protected\, or wrongs are prevented or redressed\, which cannot legally be called criminal cases\, involving real property and incidents in Carbon County. Transcripts and exhibits are not included. Civil cases include petitions for divorce\, suits to recover money\, voluntary withdrawal or dissolution of corporations\, and writs of habeas corpus.",,Public,305 microfilm reels
84955,District Court (Seventh District : Carbon County),Judgment books,1982-,Numerical by case number.,"This series documents judgments for civil matters processed and filed in the Seventh District Court in Carbon County. These records provide information on the actual court case including information generated during or after the final judgment. They may also contain information from governmental agencies including: the Tax Commission\, Industrial Commission\, and Unemployment.",Permanent. Retain for 5 year(s),Public,
16854,District Court (Seventh District : Emery County),"Administrators, Guardians, and Executors Books",1886-,Chronological,,Retain permanently,Public,3 microfilm reels
17049,District Court (Seventh District : Emery County),Adoption files,1920-,Numerical by case number,This series contains adoption case files exclusively.,Permanent. Retain for 100 year(s),Exempt,2 microfilm reels
21843,District Court (Seventh District : Emery County),Criminal registers of actions,1896-,"Numerical by case number, thereunder chronological.","This series documents the individual criminal cases tried by the Seventh District Court in Emery County. Actions taken in each case are recorded on separate documents and then filed together to become the case file. As these documents enter the case file they are recorded in the Criminal registers of Actions. Registers function as a chronological list of the actions taken in each criminal cases. A register of actions can contain the following: attorney for plaintiff and defendant\, name of the judge presiding over the case\, petitions\, complaint\, summons\, answers to summons\, orders from the court\, assignment of judges\, exhibits\, judgment\, findings and conclusions\, costs\, decrees\, requests by the attorneys for instructions to the jury\, verdict\,,motions for cross complaints or new trials\, amendments to previous answers\, and disclaimers.",Permanent. Retain for 100 year(s),Public,0.50 cubic foot 1 microfilm reel
12320,District Court (Seventh District : Emery County),Judgment record books,1896-1993.,Chronological by date.,,,Public,8 microfilm reels
1314,District Court (Seventh District : San Juan County),Probate record books,1888-1985.,Chronological by date.,"Probate record books contain the details of proceedings in estate and guardianship cases. Personal name change cases may also appear. For deceased persons\, the will\, appraisals and inventories\, and the settlements are recorded. For guardianships\, the appointment of a guardian and frequently an account of some property are noted. Adoption records give the full order of adoption\, often with statements from both the natural and adoptive parents or a social service agency detailing circumstances of the adoption. The county probate court was responsible for the proceedings of these cases until statehood (1896)\, at which time the probate court was dissolved and the district court assumed the responsibility.",,Public,5.50 cubic feet 6 microfilm reels
13467,District Court (Seventh District : San Juan County),Probate case files,1888-,Numerical by case number.,,Retain permanently,Public,39 microfilm reels
26194,District Court (Seventh District : San Juan County),Information and indictment book,1889-1927.,Chronological by date.,Minutes of the probate court and later of the probate division of district court.,,Public,0.50 cubic foot 1 microfilm reel
28249,District Court (Seventh District : San Juan County),Judgment record books,1900-1986.,Chronological by filing date.,,,Public,6.00 cubic feet 11 microfilm reels
26180,District Court (Seventh District : Grand County),Civil registers of action,1896-1985.,Numerical by case number.,"Traditionally district courts\, including Seventh District Court (Grand County)\, created a register of actions for each civil case heard before the court. The register commenced when the first petition was filed\, and thereafter the court listed each action until the case was dismissed or resolved with a decree. Actions listed might have included such things as filing petitions or other documents\, setting dates for hearings\, etc. Registers end with the resolution or dismissal of the case. For each case the court clerk identified the names of plaintiffs and defendants\, the court assigned case number\, and the names of representing attorneys. For each action he listed the type of action taken and the date on which that action was taken. Registers of action are case summaries which provide reference to additional records. Court assigned case numbers listed in the registers are a guide to case files which contain all of the important documents related to the case. The list of dates for,actions provides reference to court minute books and record books which contain summaries of court actions and copies of important documents.",,Public,6 microfilm reels
26182,District Court (Seventh District : Grand County),Probate registers of actions,1890-1990.,"Numerical by case number, thereunder chronological by date.","Probate registers of action list each action taken in the cases presented to the probate division of Seventh District Court: Grand County. In addition to handling the estates of deceased persons\, the probate division also dealt with adoptions\, guardianships\, and insanity and incompetency cases. The court was responsible for adjudicating and conveying ownership of town site lands (Utah Code\, 57-7-19\,1953). Occasionally\, the court handled name changes and inquests regarding the cause of a death. In each case the probate register indicates the name or names of the individuals involved\, the kind of case\, and the name of the petitioner's attorney\, followed by a list of each action taken in the case and the date that action was taken.",,Public,1 microfilm reel
26262,District Court (Seventh District : Grand County),Probate case files,1888-,Numerical by case number.,"Probate case files from the Seventh District Court in Grand County primarily involve the probate of estates for deceased persons and guardianship for minors and incompetent persons. Probate is judicial oversight of property in transition. Probate of estates is the process by which a deceased person's property is identified and maintained\, his debts and taxes paid\, and then remaining property distributed to beneficiaries as specified in a will or as required by law for persons who die intestate (without a will). In guardianship cases probate is the establishment of a guardian for minors or incompetent adults who hold property that needs management. In addition to probate these case files may also include name changes and some adoptions.",Permanent. Retain until administrative need ends,Public,0.45 cubic foot
29940,District Court (Seventh District : Grand County),Wills deposited for safekeeping,1890-2017.,,"These original wills were deposited by individuals with district courts for safekeeping\, as per Utah Code 75-2-901 (2016). Wills are legal instruments which divide an individual's possessions and assets among his/her beneficiaries and include information concerning the executor of the estate\, as well as the signatures of witnesses and attorneys involved. A will may be divided into several sections and cover a variety of topics regarding the estate.",Retain permanently,Private,
13142,District Court (Eighth District : Daggett County),Civil court records,undated,none,,Retain permanently,,13 microfilm reels
17508,District Court (Eighth District : Daggett County),Probate case files,1980-,Numerical by case files,"Probate case files from the Eighth District Court in Daggett County primarily involve the probate of estates for deceased persons and guardianship for minors and incompetent persons. Probate is judicial oversight of property in transition. Probate of estates is the process by which a deceased person's property is identified and maintained\, his debts and taxes paid\, and then remaining property distributed to beneficiaries as specified in a will or as required by law for persons who die intestate (without a will). In guardianship cases probate is the establishment of a guardian for minors or incompetent adults who hold property that needs management. In addition to probate these case files also include name changes and some adoptions.",Retain permanently,Public,
10157,District Court (Eighth District : Duchesne County),Civil judgment records,1913-,Chronological,,Retain permanently,Public,
9909,District Court (Eighth District : Duchesne County),Adoption case files,1915-2015.,Numerical by case number.,,Permanent. Retain for 50 year(s),Exempt,
17831,District Court (4th). Duchesne County,Probate record books,1927-1966.,Chronological by date.,,,Public,2.00 cubic feet 3 microfilm reels
27248,District Court (Eighth District : Duchesne County),Probate case files,1915-,Numerical by case number.,"Probate case files from the Eighth District Court in Duchesne County primarily involve the probate of estates for deceased persons and guardianship for minors and incompetent persons. Probate is judicial oversight of property in transition. Probate of estates is the process by which a deceased person's property is identified and maintained\, his debts and taxes paid\, and then remaining property distributed to beneficiaries as specified in a will or as required by law for persons who die intestate (without a will). In guardianship cases probate is the establishment of a guardian for minors or incompetent adults who hold property that needs management. In addition to probate these case files also include name changes and some adoptions.",Permanent. Retain for 50 year(s),Public,16.00 cubic feet 45 microfilm reels
27422,District Court (4th). Duchesne County,Probate minute books,1915-1931.,Chronological by date.,,,Public,0.50 cubic foot 1 microfilm reel
26591,Judicial Council. Administrative Office of the Court. Office of Guardian ad Litem,Case files,1994-,Chronological by year case is closed and thereunder alphabetical by surname.,"These records are created by the office of the guardian ad litem when representing minors in juvenile and district court. The files are used by these attorneys in representing their clients. Files contain various documents accumulated by an attorney in the representation of a client\, such as assessments and reports\, attorney research and notes\, corresondence\, and court pleadings.",Retain for 22 year(s),Exempt,2.00 cubic feet
14158,District Court (Third District : Salt Lake County),Court case indexes,1977-1988.,Chronological,"Miscellaneous civil and criminal case alphabetic indexes created by the County Clerk\, to record the names of the parties involved in civil and criminal actions and provide assigned case numbers\, facilitating clerical management of and access to the case files.",,Public,1 microfilm reel
5,District Court (Sixth District : Wayne County),Civil case files,1896-,Numerical by case number.,"Historic court records provide information about individuals and about legal processes. Civil cases include divorces and ownership issues. Civil judgments may be of longstanding relevance\, particularly judgments on water rights issues.",Permanent. Retain for 50 year(s),Public,15 microfilm reels
7,District Court (Sixth District : Wayne County),Criminal case files,1896-,Numerical by case files.,"Indictments\, subpoenas\, verdicts\, warrants\, returns of warrants\, informational papers\, affidavits\, affidavits of impecuniosity\, court orders\, judgments\,warrants of execution and confinement\, warrants of death\, notices of appeal\, demurrers\, answers to demurrers\, complaints\, and orders to show cause that constitute criminal case files tried by the Sixth District Court in Wayne County. Includes predominantly first\, second and third degree felonies\, but also misdemeanor and juvenile cases.",Permanent. Retain for 50 year(s),Public,
13447,District Court (Sixth District : Wayne County),Probate orders and decrees,1896-1948.,none,These record books contain transcripts of orders and decrees entered in civil and probate files.,,,2 microfilm reels
18226,District Court (Sixth District : Wayne County),Court case index,1896-1966.,Alphabetical by first letter of plaintiff surname.,"Civil\, criminal and probate case alphabetic indexes created by the Court\, to record the names of the parties involved in civil\, criminal and probate actions and provide assigned case numbers\, facilitating clerical management of and access to the case files. The index contains plaintiff\, defendant\, register of action page number\, case file number\, and date of filing.",,Public,1 microfilm reel
18789,District Court (Third District : Salt Lake County),Adoption registers,1969-,Chronological by date.,"The adoption registers contain the name of the minor being adopted\, the name of the attorney\, the initial date of the adoption case\, and dates and types of actions relating to the adoption.",Permanent. Retain for 100 year(s),Exempt,
17542,District Court (Third District : Salt Lake County),Probate bonds,undated,Numerical by bond number.,These are surety bonds filed when a person is appointed as administrator of an estate.,Retain,Public,43 microfilm reels
19747,District Court (Third District : Salt Lake County),Divorce registers of action,1970-1981.,"Chronological by date, thereunder numerical by case number.",These books document actions undertaken and papers filed concerning divorce cases within the Third District Court.,,Public,
3640,District Court (Seventh District : Carbon County),Inquest records,1926-1945.,Alphanumerical,"Includes inquests and transcripts from the district court and lower precinct and city courts\, and an index of inquests from 1-149. Series contains the inquest of Robert Marshall\, the last man lynched in Utah.",,Public,
3644,District Court (Seventh District : Carbon County),Financial records,1866-1937.,,,Permanent. Retain for 1 year(s),,
4641,District Court (Seventh District : Carbon County),Miscellaneous applications and petitions,1970-1981.,Numerical by case number.,"Includes hospitalization in the State hospital\, change of name\, mental condition assesments\, and application for involuntary admission to the Utah State Hospital.",,Private,
13146,District Court (Seventh District : Carbon County),Orders and decrees,1897-1913.,none,,,Public,1 microfilm reel
14178,District Court (Seventh District : Carbon County),Information and indictment records,Undated.,Chronological by date.,,,Public,
83403,District Court (Third District : Salt Lake County),Traffic citations,1986-,Numerical,These are standard traffice citations filed with the circuit courts noting the offense and the fine due.,Retain for 5 year(s),,
14185,District Court (Seventh District : Carbon County),Register of claims,undated,Chronological,Register of claims in the 7th District Court in Carbon County.,Permanent. Retain for 9 year(s),Public,
13488,District Court (Fourth District : Utah County),Execution records,1893-1935.,none,,,,1 microfilm reel
14181,District Court (Seventh District : Carbon County),Probate registers of action,1896-,Numerical by case number.,These registers document probate cases handled in the Seventh District Court.,Permanent. Retain for 50 year(s),Public,4.50 cubic feet
28956,District Court (Seventh District : Carbon County),Naturalization administrative files,1906-1936.,"Chronological by time period, thereunder generally alphabetical by surname.","This series contains files created by the Carbon County Clerk in his role as clerk of the district court. The files hold materials related to naturalization and include correspondence\, statistical reports\, and naturalization applications.",,Public,1.00 cubic foot
25987,District Court (Fourth District : Utah County),Examination record books state institutions,1940-1980.,Numerical by case number.,"Examination record books are registers of action for guardianships of incompetent persons and insanity cases. In order for someone to be committed to the State Hospital they must be examined by a mental health professional who then makes a recommendation to the Court. The judge makes commitment determinations and issues orders. In the case of incompetent persons\, the judge determines the need for guardianship.",,Controlled,
25990,District Court (Fourth District : Utah County),Probate claims register,1889-1946.,Chronological by date.,"This book contains a list of claims filed against estates in the probate process. The ledger includes name of estate\, name of claimant\, amount\, character of claim\, date of allowance\, and amount allowed. Rejected claims are also noted.",,Public,
12426,District Court (Seventh District : Emery County),Judgment dockets,1896-1990.,Chronological by date.,,,Public,1 microfilm reel
4419,District Court (Seventh District : Emery County),Civil case files,1896-,Numerical by case number.,"These case files from the Seventh District Court in Emery County document the legal process and the administration of justice in conjunction with a civil proceeding for the determination of a controversy between parties wherein rights are enforced or protected\, or wrongs are prevented or redressed. Included are all cases which cannot legally be called ""criminal cases"". Records and documents pertaining to a particular action are filed together by the court clerk\, who is required by the Rules of Civil Procedure to file pleadings and other legal papers. Collectively they constitute the case file.",Retain permanently,Public,1.00 cubic foot 68 microfilm reels
12427,District Court (Seventh District : Emery County),Minute books,1896-1993.,Chronological by date.,,,Public,4 microfilm reels
16856,District Court (Seventh District : Emery County),Naturalization records and Indexes,1904-1942.,none,"These books contain completed federal naturalization forms. These petitions are filed by individuals declaring their intention to become U.S. citizens and who have met the residency requirements to make formal application for U.S. citizenship. A petition is the final step in becoming a United State citizen. It includes the the individual's name\, residence\, occupation\, birth date and place; the place emigrated from; date and place of arrival\, and vessel name; date and court of declaration of intention; spouse's name\, birthplace\, and residence; children's names\, birth dates\, birthplaces\, and residences; and any previous applications filed. Also included are the affidavits of two witnesses\, the oath of allegiance\, and a court order admitting the person to citizenship.",,Public,3 microfilm reels
28646,District Court (Sixth District : Kane County),Criminal case files,1923-,Numerical by case number and generally chronological by filing date.,,Permanent. Retain until administrative need ends,Public,1.35 cubic feet
27769,District Court (Sixth District : Kane County),Index to civil and criminal actions,1896-1987.,Alphabetical by surname of defendant.,,,Public,1.00 cubic foot 2 microfilm reels
27775,District Court (Sixth District : Kane County),Judgment record books,1896-1962.,Chronological by filing date.,,,Public,1.00 cubic foot 2 microfilm reels
6878,District Court (Seventh District : San Juan County),Criminal case files,1896-,Numerical by case number.,"Case files are made up of the various documents filed with the Fifth District Court in Beaver County pertaining to each specific case. The records usually contain information such as the case number\, and the names of the defendants\, counsel\, jurors\, and witnesses. The case file may include complaints\, indictments\, subpoenas\, verdicts\, warrants of arrest\, execution or confinement\, warrant returns\, affidavits\, orders\, judgments\, appeal notices. Files rarely include transcripts of testimony.",Retain permanently,Public,14 microfilm reels
26231,District Court (Seventh District : San Juan County),Civil registers of actions,1891-1986.,Numerical by case number.,"Civil cases document the legal process and the administration of justice in conjunction with civil proceedings for the determination of a controversy between parties wherein rights are enforced or protected\, or wrongs are prevented or redressed. Records and documents pertaining to a particular civil action are filed together by the court clerk and collectively these documents constitute the case file. As these records or actions are filed\, the clerk enters them in the registers which comprise this series. The clerk is required as documents enter the case file to make a notation that shows ""the nature of each paper filed or writ issued and the substance of each order or judgment of the court and of the returns showing execution of process. The notation of an order or judgment shall show the date the notation is made. When trial by jury has been properly demanded or ordered the clerk shall enter the word 'jury' on the page assigned to that action"" [UCA 79 (b) (2)]. A register of actions,may contain the following entries for each civil case: name of the attorney for plaintiff and defendant\, name of the judge presiding over the case\, petitions\, complaints\, summons\, answers to summons\, orders from the court\, assignment of judges\, exhibits\, judgment\, findings and conclusions\, costs\, decrees\, requests by attorneys for instructions to the jury\, verdict\, motions for cross complaints or new trials\, amendments to previous answers and disclaimers.",,Public,4.50 cubic feet 8 microfilm reels
1353,District Court (Sixth District : Piute County),Probate record books,i 1869-1910.,Alphanumerical with chronological entries,"Probate record books contain the details of proceedings in estate and guardianship cases. Personal name change cases may also appear. For deceased persons\, the will\, appraisals and inventories and the settlements are recorded. For guardianships\, the appointment of a guardian and frequently an account of some property are noted. Adoption records give the full order of adoption\, often with statements from both the natural and adoptive parents or a social service agency detailing circumstances of the adoption. The county probate court was responsible for the proceedings of these cases until statehood (1896)\, at which time the probate court was dissolved and the district court assumed the responsibility. Film linked to the series may include probate minutes.",,,7 microfilm reels
6107,District Court (Sixth District : Piute County),Judgment records index,undated,Alphanumerical,,Permanent. Retain until administrative need ends,,1 microfilm reel
18234,District Court (Sixth District : Piute County),Petitions for naturalization,1896-1920.,none,This film contains both Declaration of Intention record books and Naturalization record books. The number of entries in any of the volumes are few.,,Public,2 microfilm reels
18317,District Court (Sixth District : Piute County),Grand jury records,1901-1912.,chronological,,,,1 microfilm reel
30622,District Court (Sixth District : Piute County),Certificates of Citizenship,1896-1902.,Chronological.,"This series contains a set of pre-printed forms used to record certificates of citizenship for applicants who had met the necessary requirements. The forms record such information as application date\, applicant name\, place of foreign origin\, current place of residence\, and the signature of the judge granting citizenship.",Retain permanently,Public,
18316,District Court (Sixth District : Piute County),Probate orders and decrees,1897-1975.,unknown,These record books contain transcripts of orders and decrees entered in civil and probate files.,,Private,3 microfilm reels
30623,District Court (Sixth District : Piute County),Declarations of Intention,1898-1920.,Chronological by declaration date.,"This series contains forms used to document an individuals intent to become a naturalized citizen. Filing of a ""declaration of intention to become a citizen"" at least two years prior to applying for citizenship was the first step in the naturalization process.",Retain permanently,Public,
1336,District Court (Sixth District : Sanpete County),Probate record books,1884-1990.,Alphanumerical with chronological entries,"Probate record books contain details of proceedings in estate guardianship cases. Personal name change cases may also appear. For deceased persons\, the will\, appraisals and inventories\, and the settlements are recorded. For guardianships\, the appointment of a guardian and frequently an account of some property are noted. Adoption records give the full order of adoption\, often with statements from both the natural and adoptive parents or a social service agency detailing circumstances of the adoption. The county probate court was responsible for the proceedings of these cases until statehood (1896)\, at which time the probate court was dissolved and the district court assumed the responsibility.",,Exempt,19.00 cubic feet 2 microfilm reels
27463,District Court (Sixth District : Sevier County),Index to plaintiffs and defendants,1897-1991.,Alphabetical by surname of defendant.,"This record series contains an index book kept by the clerk of the court for the purpose of tracking civil and criminal actions handled by Sixth District Court in Washington County. It lists the kind of action\, civil or criminal\, the names of plaintiff and defendant\, a file number and a date of filing.",,Public,1.00 cubic foot 2 microfilm reels
16948,District Court (Seventh District : Grand County),Case files,1970-,Numerical by case number.,,Retain permanently,Private,50 microfilm reels
21846,District Court (Seventh District : Grand County),Minute books,1896-1986.,Chronological by date.,"This series contains the minute books from the Seventh District Court in Grand County\, with actions from the criminal\, civil\, and probate divisions appearing throughout. Minute books contain the documentation of daily proceedings of the court but are not transcripts of court cases. Business matters include court site and officers present\, jury selection\, judicial appointments\, expense claims\, as well as entries noting the day's proceedings on various cases. A typical case will span multiple dates and will include an indictment or indication of the filed complaint\, procedural issues\, presentation of the case\, witnesses' names\, the verdict\, and precise sentencing or settlement.",,Public,9 microfilm reels
26181,District Court (Seventh District : Grand County),Criminal registers of actions,1896-1990.,Numerical by case number.,"Traditionally district courts\, including Seventh District Court (Grand County)\, created a register of actions for each criminal case heard before the court. The register commenced when the accusation was filed\, and thereafter the court listed each action until the case was dismissed or resolved with a conviction or acquittal. For each case the court clerk identified the defendants\, the crime of which he was accused\, a court assigned case number\, and the names of representing attorneys. For each action the clerk listed the type of action taken and the date on which that action was taken. Registers of action are case summaries which provide reference to additional records. Court assigned case numbers listed in the registers are a guide to case files which contain all of the important documents related to the case.",,Public,1 microfilm reel
26183,District Court (Seventh District : Grand County),Civil cases index,1896-1955.,Alphabetical by surname.,"The Civil Case Index records the names of plaintiffs and defendants involved in civil actions and provides assigned case numbers\, facilitating clerical management of and access to the civil case files. While sitting in Moab\, the Seventh District Court is restricted to adjudication of civil actions involving real property located within Grand County\, those in which the defendant resides in Grand County\, and those involving incidents occurring in Grand County.",,Public,1 microfilm reel
26193,District Court (Seventh District : Grand County),Registers of action for adoptions and mental commitments,1965-1990.,Chronologically by date,"Traditionally district courts\, including Seventh District Court (Box Elder County)\, created a register of actions for each probate case heard by the court. In this case the court began keeping registers for adoptions and insanity commitments in a separate register because these are private records. In each register the court listed each action until the adoption or commitment was finalized. Actions listed might have included such things as filing petitions or other documents\, setting dates for hearings\, and court orders of various types. For each case the court clerk identified the relevant name and type of case\, whether adoption or commitment. Registers provide court assigned case numbers. For each action the clerk listed the type of action taken and the date on which that action was taken. Registers of action are case summaries which provide reference to additional records. Court assigned case numbers listed in the registers are a guide to case files which contain all of the,important documents related to the case. The list of dates for actions provides reference to court minute books and record books which contain summaries of court actions and copies of important documents.",,Exempt,
21847,District Court (Seventh District : San Juan County),Minute books,1896-1989.,Chronological by date.,These minute books document the daily proceedings of the court but are not transcripts of court cases. A typical case will span multiple dates.,,Public,2.50 cubic feet 4 microfilm reels
26253,District Court (Seventh District : San Juan County),Adoptions register of actions,1967-1990.,Chronological,Registers of action provide the case number and parties involved and then list each action taken in the case and the date on which that action was taken. Beginning in 1967 the court made a separate register for adoptions which were previously listed in probate registers.,,Exempt,
6620,District Court (Eighth District : Duchesne County),Civil case files,1915-,Numerical by case number.,"These case files from the Eighth District Court in Duchesne County document the legal process and the administration of justice in conjunction with a civil proceeding for the determination of a controversy between parties wherein rights are enforced or protected\, or wrongs are prevented or redressed. Included are all cases which cannot legally be called ""criminal cases"". Records and documents pertaining to a particular action are filed together by the court clerk\, who is required by the Rules of Civil Procedure to file pleadings and other legal papers. Collectively they constitute the case file.",Permanent. Retain for 50 year(s),Public,91 microfilm reels
13111,District Court (Seventh District : Grand County),Civil case files,1896-,Numerical by case number.,"These case files from the Seventh District Court in Grand County document the legal process and the administration of justice in conjunction with a civil proceeding for the determination of a controversy between parties wherein rights are enforced or protected\, or wrongs are prevented or redressed. Included are all cases which cannot legally be called ""criminal cases."" Records and documents pertaining to a particular action are filed together by the court clerk\, who is required by the Rules of Civil Procedure to file pleadings and other legal papers. Collectively they constitute the case file. A civil action commences with the filing of a complaint with the court or by service to the defendant of a summons together with a copy of the complaint. A unique case number is assigned by the court when the papers are filed with the clerk. The case file for a particular action includes the original complaint or summons together with all legal papers subsequently filed in connection with the,court proceeding through disposition or dismissal. Included are such documents as: depositions (or written testimony)\, demurrers (which are pleas for the dismissal of a lawsuit on the grounds that even if the statements of the opposition are true\, they do not sustain the claim)\, interrogatories (a pretrial discovery tool in which written questions are propounded by one party and served to the adversary\, who must answer by written replies made under oath)\, answers\, counter claims\, replies\, motions\, petitions\, affidavits (written statements made under oath before an officer of the court\, notary public\, or other authorized person)\, stipulations (an agreement between attorneys that concerns business before a court and is designed to simplify\, shorten\, or settle litigation and save costs)\, exhibit documents (written contracts\, bills\, receipts\, etc.)\, notices\, objections\, citations\, sheriff's certificates\, judge's orders and rulings\, judge's instructions to the jury\, judge's findings of,fact and conclusions of law\, final decrees\, judgments\, and executions (the process of carrying into effect a court's judgment\, decree\, or order). Demurrers\, pleas\, and exceptions for insufficiency were abolished in 1953. Transcripts (an official and certified copy of what transpired in court or at an out-of-court deposition) and exhibits (items of real evidence) are not included in the case files. Petitions for divorce are the predominant type of action in the civil case files. Suits to recover money are also common. These actions arise out of failure to honor promissory notes or other contract terms and non- payment of rent\, lease payments\, and court-ordered judgments. Attempts by plaintiffs to recover medical costs and lost income arising out of personal injury cases resulting from alleged carelessness or neglect appear frequently. These include traffic mishaps or accidents involving neighbors\, employees\, or business customers. Property cases include disputed ownership\, damage\,,and contested improvements. Legal actions include voluntary withdrawal or dissolution of corporations as well as petitions for a writ of habeas corpus (a court order requiring that a prisoner be brought before a judge to decide the legality of his detention or imprisonment). Court business (grand jury lists and reports\, orders summoning persons to serve as jurors\, various writs\, etc.) have also been assigned civil case numbers. According to statute\, the district court has jurisdiction in all civil matters not excepted by the state constitution and not prohibited by law. During each calendar year the court is required to hold at least three terms at the county seat of each county within the district. The county clerk in each county serves as ex- officio clerk to the court and is responsible for maintaining the case files for actions arising in that county. Responsibility for cases involving minimal monetary claims was reassigned to the newly created small claims departments of,inferior courts in 1933. When inferior courts have original jurisdiction\, the district court is limited to hearing appeals. Included are violations of city and town ordinances\, as well as minor traffic laws\, where a City Court or Justice of the Peace Court is established. Upon receipt of an appeal\, the district court conducts a complete retrial of the case.",Permanent. Retain until administrative need ends,Public,1.75 cubic feet
13144,District Court (Eighth District : Daggett County),Minutes,1918-,none,"Minutes contain court actions from the criminal\, civil\, and probate divisions and document the daily proceedings of the court. However\, minute entries are not transcripts of court cases. Business matters include court site and officers present\, jury selection\, judicial appointments\, expense claims\, as well as entries noting the day's proceedings on various cases. A typical case will span multiple dates and will include an indictment or indication of the filed complaint\, procedural issues\, presentation of the case\, witnesses' names\, the verdict\, and precise sentencing or settlement.",Permanent. Retain for 1 year(s),Public,
17507,District Court (Eighth District : Daggett County),Criminal case files,1919-,Numerical by case number,"Case files are made up of the various documents filed with the Eighth District Court in Daggett County pertaining to each specific case. The records usually contain information such as the case number\, and the names of the defendants\, counsel\, jurors\, and witnesses. The case file may include complaints\, indictments\, subpoenas\, verdicts\, warrants of arrest\, execution or confinement\, warrant returns\, affidavits\, orders\, judgments\, appeal notices. Files rarely include transcripts of testimony.",Retain permanently,Public,
27413,District Court (Eighth District : Duchesne County),Probate registers of actions,1908-1986.,"Numerical by case number, thereunder chronological by date.","Probate registers of action list each action taken in the cases presented to the probate division of the Eighth District Court in Duchesne County. In addition to handling the estates of deceased persons\, the probate division also deals with adoptions\, guardianships\, and insanity and incompetency cases. The court is responsible for adjudicating and conveying ownership of town site lands (Utah Code\, 57-7-19\, 1953). Occasionally\, the court handles name changes and inquests regarding the cause of a death. In each case the probate register indicates the name or names of the individuals involved\, the kind of case\, and the name of the petitioner's attorney\, followed by a list of each action taken in the case and the date that action was taken.",,Public,3.00 cubic feet 5 microfilm reels
27420,District Court (4th). Duchesne County,Judgment record books,1913-1965.,Chronological by filing date.,"This series contains judgment record books kept by the Eighth District Court in Duchesne County. The text of judgments rendered in court cases are recorded in these volumes. These records function as a reference source for all final judgments made by the court in civil matters. Included are findings of fact\, conclusions of law\, and the decree or judgment. Recorded information includes the names of the parties involved\, date\, a summary of the case and findings\, decisions rendered\, and the names of officials. A case number is recorded in some instances.",,Public,4.00 cubic feet 4 microfilm reels
27423,District Court (Eighth District : Duchesne County),Miscellaneous register books,1941-1986.,"Chronological by date, thereunder numerical by case number.",,,Public,2.50 cubic feet 3 microfilm reels
18264,District Court (Sixth District : Garfield County),Orders and decrees,1896-,unknown,,Retain permanently,,2 microfilm reels
22926,District Court (Sixth District : Garfield County),Probate registers of actions,1959-,Chronological,"This series documents the individual probate cases tried by the District Court for Garfield County. As documents are filed with the courts\, the filings are logged in the register of actions for each specific case file. Prior to 1959\, probate registers of action were together with criminal and civil registers of actions.",Permanent. Retain until administrative need ends,,
10570,District Court (Sixth District : Kane County),Civil and criminal case files,1896-1957.,Numerical by case number and generally chronological by filing date.,,,Public,9.00 cubic feet
18228,District Court (Sixth District : Kane County),Minute books,1896-1975.,Chronological by date.,,,Public,1.50 cubic feet 2 microfilm reels
1380,District Court (Sixth District : Wayne County),Probate record books,i 1889-1987.,Alphanumerical with chronological entries,"Probate record books contain the details of proceedings in estate and guardianship cases. Personal name change cases may also appear. For deceased persons\, the will\, appraisals and inventories\, and the settlements are recorded. For guardianships\, the appointment of a guardian and frequently an account of some property are noted. Adoption records give the full order of adoption\, often with statements from both the natural and adoptive parents or a social service agency detailing circumstances of the adoption. The county probate court was responsible for the proceedings of these cases until statehood (1896)\, at which time the probate court was dissolved and the district court assumed the responsibility.",,,7 microfilm reels
13143,District Court (7th) Daggett County,Warrant registers,1977-1985.,none,,,,1 microfilm reel
84105,District Court (Seventh District : Sanpete County),Inheritance tax liens registers,i 1905-1932.,Chronological,"The district court clerk registers the estate settlements showing the heirs\, devisees\, or grantees\, and their relationship to the deceased. This settlement was then assessed for tax purposes. Appraisal of property is included and the executor or administrator is named. If any real estate was subject to lien the lien was also registered.",,,
6945,District Court (Sixth District : Sevier County),Criminal case files,ca. 1943 -,Numerical by case number.,,Retain permanently,Public,
22679,District Court (Eighth District : Duchesne County),Criminal case files,1915-,Numerical by case number.,"Indictments\, subpoenas\, verdicts\, warrants\, returns of warrants\, informational papers\, affidavits\, affidavits of impecuniosity\, court orders\, judgments\,warrants of execution and confinement\, warrants of death\, notices of appeal\, demurrers\, answers to demurrers\, complaints\, and orders to show cause that constitute criminal case files tried by the Eighth District Court in Duchesne County. Includes predominantly first\, second and third degree felonies\, but also misdemeanor and juvenile cases.",Permanent. Retain for 50 year(s),Public,5.20 cubic feet 10 microfilm reels
27293,District Court (Sixth District : Sevier County),Probate registers index,1898-1991.,Alphabetical by first letter of surname and thereunder chronological,For each name this index provides book and page number where the register is listed in the probate registers of action.,,,
28656,District Court (Sixth District : Kane County),State Hospital commitment case files,1918-,Chronological by filing date.,This series contains case files for individuals committed to the State Hospital by the court.,Permanent. Retain for 50 year(s),Private,0.35 cubic foot
28669,District Court (Sixth District : Kane County),Bonds of guardianship files,1897-1979.,Chronological by creation date.,This series contains bonds of guardianship and bonds of administrators. The series contains only the bonds and not any case files or other materials related to the case. The bonds are required as insurance that the the appointed administrator or guardian will properly safeguard the interests of the estate or minor individual in the case.,,Public,0.20 cubic foot
22683,District Court (Sixth District : Garfield County),Court case indexes,1896-1966,Alphabetical by first letter of plaintiff or defendant surname,"This series contains civil\, criminal and probate case alphabetic indexes created by the Court\, to record the names of the parties involved in civil\, criminal and probate actions and provide assigned case numbers\, facilitating clerical management of and access to the case files. The index contains plaintiff name\, defendant name\, register of action page number\, case file number\, and date of filing.",Permanent. Retain for 50 year(s),Public,1 microfilm reel
5118,Judicial Council. Administrative Office of the Courts,Telephone bills,1988-,Chronological.,Originals and copies of tickets filed in support of telephone call payments.,Retain for 7 year(s),Public,
11523,Judicial Council. Administrative Office of the Courts,Employment applications,1989-,Chronological,Applications of those persons qualified to be listed on a register but who were not selected as the candidate for employment. If DHRM has officially delegated a particular state agency as the record copy office then they should retain these applications for three years.,Retain for 2 year(s),Private,
16935,Judicial Council. Administrative Office of the Courts,Director of court services meeting minutes,1973-,Chronological.,"This is the record of the meeting of the Director of Court Services. The director is assigned the authority by UCA 78-3a-12 to appoint court clerks\, deputy court clerks\, and probation officers\, to supervise the nonjudicial court staff\, and serve as administrative officer of the court. Includes the date and time of the meeting\, the place of the meeting\, the individuals present\, the topics discussed\, and any decisions reached.",Permanent. Retain for 1 year(s),Public,
5129,Judicial Council. Administrative Office of the Courts,Warrant requests,1988-,Numerical by warrant number.,Requests from state agencies to the Division of Finance to pay vendors for supplies and/or services the vendors have provided to the agencies.,Retain for 7 year(s),Public,
83953,Judicial Council. Administrative Office of the Courts,Annual reports,1973-,Chronological.,"This series contains reports of the Administrative Office of the Courts' activities from the previous year with information pertaining to the administrator's message\, agency activities\, justice system\, justices\, agency services\, and caseloads.",Permanent. Retain until administrative need ends,Public,1.00 cubic foot 1 microfilm reel
6252,District Court (First District : Box Elder County),Records,1981-1987.,None,,,,6 microfilm reels
11796,District Court (First District : Box Elder County),Probate case files,1906-,Numerical by case number.,"Probate case files from the 1st District Court in Box Elder County primarily involve the probate of estates for deceased persons and guardianship for minors and incompetent persons. Probate is judicial oversight of property in transition. Probate of estates is the process by which a deceased person's property is identified and maintained\, his debts and taxes paid\, and then remaining property distributed to beneficiaries as specified in a will or as required by law for persons who die intestate (without a will). In guardianship cases probate is the establishment of a guardian for minors or incompetent adults who hold property that needs management. In addition to probate these case files also include name changes and some adoptions.",Permanent. Retain until administrative need ends,Public,209 microfilm reels
82944,District Court (First District : Box Elder County),Court orders,1896-1938.,Chronologically within subject folders,"This small collection of papers contains various orders of the district court. They include orders fixing terms of court\, for the drawing of jurors\, and for appointments (including the appointment of inheritance/property tax appraisers). On each order is recorded the date filed and the signatures of the county clerk (aka district court clerk) and the deputy clerk.",,Public,
82955,District Court (First District : Box Elder County),Juror lists and statements of jurors,1896-1919; 1935; 1937.,Chronological by date.,"These files contain the lists of jurors for jury trials and grand juries. They contain the lists and statements of jurors expenses. The lists include the certificate number\, dates\, names of jurors\, whether service was for a jury trial or grand jury\, and the amount paid.",,Public,
29971,District Court (First District : Rich County),Probate minute book,1896-1904,Chronological by court date.,"This series contains a bound volume used by the County Probate Court to record the daily proceedings of the court. The book was inherited by the First District Court for Rich County at statehood in 1896 and used to record probate matters until 1899. Proceedings information recorded typically includes the date\, time\, name of the judge presiding\, the matters brought before the court\, a record of orders and actions taken by the court\, and note of court adjournment. The records note the business handled by the court\, but are not necessarily transcripts of the proceedings or of individual court cases. The business recorded in this book is confined solely to probate matters\, which are comprised largely to the settlement of estates\, but also include such matters as guardianship of minors and the determination of mental competency.",,Public,
29729,District Court (First District : Rich County),Civil case index,1896-1979.,Alphabetical by surname.,"This is series contains a civil case index created by the court to record the names of the parties involved in civil actions and provide assigned case numbers to facilitate access to and clerical management of case files. The index contains plaintiff name\, defendant name\, and civil case file number.",,Public,0.20 cubic foot
29731,District Court (First District : Rich County),Civil and probate case indexes,ca. 1884-1947.,Alphabetical by surname.,This is series contains indexes to civil and probate cases. Both types of cases are recorded together within the same indexes. These indexes were created by the court to record the names of the parties involved in civil and probate actions and provide assigned case numbers to facilitate access to and clerical management of case files. The indexes contain names of the involved parties in individual cases as well as the file number associated with each case.,,Public,0.20 cubic foot
30425,District Court (First District : Rich County),Probate Record books,1905-1982,Chronological by document date.,This series contains bound volumes used to record copies of documents issued in probate cases brought before the court.,,Public,
1418,District Court (Second District : Davis County),Guardianship and adoption record books,i 1881-1966.,Chronological by date.,"This series contains records of adoption proceedings and guardianships. Entries for a typical adoption case include statements of the natural parents\, the witnesses\, and child\, if of sufficient age. The statements may record some family details such as child's birth date\, legitimacy\, abandonment\, death of one or both parents\, divorce\, and other adoption factors. The judge's decree of adoption is also recorded\, noting the child's new name. Guardianship records include copies of letters of guardianship\, bonds filed\, and other documents in regard to the guardianship of the estates of minors or the incompetent .",,Public,
30429,District Court (First District : Rich County),Record of Informations and Indictments,1901-1927,Chronological by hearing date.,This series contains a bound volume used to record information or criminal charges presented to the court by the district attorney.,,Public,
11628,District Court (Second District : Davis County),Naturalization record books,1896-1929.,Chronological,"Naturalization record books including petition for naturalization\, oath\, and order admitting or denying citizenship. Declarations of intention filed previously are attached; there is also a volume of declarations which should be own series. Holdings: Naturalization applications span 1907-1929; the separate declaration volume is 1920-1929.",,Public,1 microfilm reel
26068,District Court (Second District : Davis County),Civil and criminal case indexes,1896-1985.,Alphabetically by surname.,The Second District Court (Davis County) clerk created indexes to plaintiffs and defendants in order to access case files. Names in the index can be located either by plaintiff or defendant. Information includes the names of parties involved as well as a case number. The same indexes reference both criminal and civil cases heard by the court.,,Public,4 microfilm reels
30740,District Court (Second District : Morgan County),Judgment record books,1897-,Chronological by filing date.,"This series contains judgment record books kept by the Second District Court in Morgan County . The text of judgments rendered in court cases are recorded in these volumes. These records function as a reference source for all final judgments made by the court in civil matters. Included are findings of fact\, conclusions of law\, and the decree or judgment. Recorded information may include the names of the parties involved\, date\, a summary of the case and findings\, decisions rendered\, and the names of officials.",Retain permanently,Public,2.00 cubic feet
30738,District Court (Second District : Morgan County),Judgment docket,1896-1955,Generally chronological by date of judgment.,"This series contains the Judgment Dockets produced by the 2nd District Court of Morgan County. Dockets function as an agenda for the proceedings of the court\, written in abstract or brief form to act as a record of the action relative to each case. The docket generally contains the following information: Plaintiff\, Defendant\, Nature of the Case\, Attorneys for the Plaintiff and Defendant\, Case Number\, Date and Nature of each action taken in the case\, any applicable fees for the action\, along with the judge's disposition of the case.",Retain permanently,Public,0.50 cubic foot
30742,District Court (Second District : Morgan County),Execution Record,1897-1912,Alphabetical by plaintiff or defendant name.,"This series contains writs of execution issued by the Second District Court in Morgan County. A writ of execution is a court order granted to put in force a judgment of possession obtained by a plaintiff from a court. When issuing a writ of execution\, a court typically will order a sheriff or other similar official to take possession of property owned by a judgment debtor.",Retain permanently,Public,0.50 cubic foot
30685,District Court (Second District : Morgan County),Probate case files,1896-,Chronological by filing date.,"Case files pertaining primarily to the estates of deceased persons\, minors\, and the incompetent. May also include adoptions. Documents pertaining to Probate Judge distribution of land to towns are also included.",Retain permanently,Public,
26614,District Court (Third District : Summit County),Civil registers of action,1896-1993.,Numerical by case number.,Civil register of action books from Summit County.,,Public,11.50 cubic feet 23 microfilm reels
26620,District Court (Third District : Summit County),Transcripts,Undated,Unknown,Comprised of several transcript books from various court cases.,Permanent. Retain until administrative need ends,Public,
27425,District Court (Third District : Summit County),Judgment record books,1896-1967.,Chronological by filing date.,,,Public,2.50 cubic feet 3 microfilm reels
26613,District Court (Third District : Summit County),Civil case files,1896-,Numerical by case number.,Civil case files from Summit County covering approximately 1896-1955.,Permanent. Retain for 60 year(s),Public,34.00 cubic feet
28583,District Court (Third District : Tooele County),Record of Wills,1928-1959.,Chronological by filing date.,"This series contains copies of wills filed with the district court. The typescript copies typically include the text of the will\, a statement of witnesses\, the date of filing\, and the signature of the court clerk.",,Public,0.50 cubic foot
83313,District Court (Third District : Tooele County),Criminal case files,i 1895-,Numerical by case number.,"Case files are made up of the various documents filed with the Third District Court in Tooele County pertaining to each specific case. The records usually contain information such as the case number\, and the names of the defendants\, counsel\, jurors\, and witnesses. The case file may include complaints\, indictments\, subpoenas\, verdicts\, warrants of arrest\, execution or confinement\, warrant returns\, affidavits\, orders\, judgments\, appeal notices. Files rarely include transcripts of testimony.",Permanent. Retain for 50 year(s),Public,
83312,District Court (Third District : Tooele County),Civil case files,i 1895-,Numerical by case number.,"Depositions\, demurrers\, answers\, counter claims\, replies\, motions\, petitions\, affidavits\, exhibits\, notices\, objections\, citations\, sheriff's certificates\, judge's orders and rulings\, judge's findings of fact and conclusions of law\, executions\, and judge's final decrees. Civil cases refer to those judicial proceedings relating to the enforcement and protection of rights\, and the preventing and redressing of wrongs which cannot legally be called criminal cases.",Permanent. Retain for 50 year(s),Public,1 microfilm reel
84205,District Court (Third District : Tooele County),Inheritance tax liens registers,i 1908-1919.,Chronological,"The district court clerk registers the estate settlements showing the heirs \, devisees\, or grantees\, and their relationship to the deceased. This settlement was then assessed for tax purposes . Appraisal of property is included and the executor or administrator is named. If any real estate was subject to liens the lien was also registered.",,,
1160,District Court (Fourth District : Juab County),Probate record books,1883-,Numerical by case number.,"These record books detail the proceedings in estate and guardianship cases. Personal name change cases may also appear. For deceased persons the will\, appraisals and inventories\, and the settlements are recorded. For guardianships\, the appointment of a guardian and frequently an account of some property are noted. Adoption records give the full order of adoption\, often with statements from both the natural and adoptive parents or a social service agency detailing circumstances of the adoption. The county probate court was responsible for the proceedings of these cases until statehood (1896) at which time the probate court was dissolved and the district court assumed the responsibility.",Permanent. Retain until administrative need ends,Public,30 microfilm reels
7712,District Court (Fourth District : Juab County),Criminal case files,1892-,Numerical by case number.,these are the court case files for all criminal cases that were tried in Juab County.,Permanent. Retain for 50 year(s),Public,10 microfilm reels
30663,District Court (Third District : Tooele County),Criminal registers of actions,1896-,Numerical by case number and generally chronological by case filing date.,"Records and documents pertaining to a particular civil\, criminal or probate action are filed together by the court clerk and collectively these documents constitute the case file. As these records or actions are filed\, the clerk enters them in the registers which comprise this series. A register of actions may contain the following entries for each case: name of the attorney for plaintiff and defendant\, name of the judge presiding over the case\, petitions\, complaints\, summons\, answers to summons\, orders from the court\, assignment of judges\, exhibits\, judgment\, findings and conclusions\, costs\, decrees\, requests by attorneys for instructions to the jury\, verdict\, motions for cross complaints or new trials\, amendments to previous answers\, disclaimers\, bonds\, and inventories.",Retain permanently,Public,0.70 cubic foot
13104,District Court (Fourth District : Juab County),Probate register,undated,none,,Retain permanently,,4 microfilm reels
17828,District Court (Fifth District : Juab County),Probate orders and decrees,1896-1971.,Chronological by date.,These books contain copies of orders and decrees for probate cases.,,Public,8 microfilm reels
17922,District Court (Fourth District : Juab County),Mental health commitment files,1900-,Numerical by case number,,Permanent. Retain for 10 year(s),,
17925,District Court (Fourth District : Juab County),Probate case files,1896-,Numerical by case number.,,Permanent. Retain for 50 year(s),Public,54.00 cubic feet 118 microfilm reels
83439,District Court (Fifth District). Millard County,Probate court records,i 1890-1963.,Chronological,"These ten volumes contain the text of orders and decrees filed in probate cases heard in Millard County. Each volume is labeled with a letter (C-L). They contain; name of case\, title of case\, type of paper filed\, text of orders and decrees in probate cases\, dates\, and name of judge. The indexes (A-C and 3) contain names of plaintiffs and defendants\, book and page number.",Permanent. Retain for 10 year(s),,
1378,District Court (Fourth District : Wasatch County),Probate record books,i 1862-1964.,Chronological,"These record books detail the proceedings in estate and guardianship cases. Personal name change cases may also appear. For deceased persons the will\, appraisals and inventories\, and the settlements are recorded. For guardianships\, the appointment of a guardian and frequently an account of some property are noted. Adoption records give the full order of adoption\, often with statements from both the natural and adoptive parents or a social service agency detailing circumstances of the adoption.,These volumes contain copies of probate orders and decrees filed in Wasatch County. Each volume is labeled numerically (5-15). They contain copies of orders and decrees stamped with date and book and page recorded. They include: the name of the estate\, date\, names of parties involved (administrators\, executors\, beneficiaries)\, name of judge and name of clerk. Volume 7 (1917-1919) also contains a probate register which includes: the case number\, name of estate\, list of papers filed and decisions rendered. Each paper is stamped with book and page as it is filed with the court clerk.",,Public,14 microfilm reels
10146,District Court (Fourth District : Wasatch County),Declarations of intention and naturalization record books,i 1896-1935.,Chronological.,"These volumes document the initial declaration of an individual's intention of becoming a U.S._citizen (1896-1935) and the final steps in becoming a citizen (1906-1935). The latter include petitions for naturalization\, certificates of citizenship\, and accompanying documentation. After 1906\, the data are recorded on forms furnished by the Bureau of Naturalization. The information on the declarations of intention varied over time\, starting with the applicant's name\, sovereign\, dates\, and official signatures\, and increasing to include more detail about the origin of the immigrant and family members. On the petitions for citizenship\, detailed personal\, family\, and emigration data were recorded from 1906 on. On these also were,recorded affidavits of two citizen witnesses validating the individual's petition information and declaring he was of good moral character\, oaths of allegiance\, and the court order admitting the petitioner to citizenship. Various corroborating documents are bound into the volumes along with the petitions\, including declarations of intention filed earlier in a variety of courts\, certificates of arrival\, witness depositions\, and occasional correspondence. Very few of either category of documents were filed in the 1930s\, so in 1935 the court relinquished jurisdiction in all naturalization matters\, referring individuals instead to the U.S._Circuit Court at Salt Lake City.",,Public,1 microfilm reel
9869,District Court (Fourth District : Wasatch County),Probate register,1897-,Chronological,,Retain permanently,Public,
17481,District Court (Fourth District : Wasatch County),Criminal case files,1900-,Numerical by case number.,"Case files are made up of the various documents filed with the Fourth District Court in Wasatch County pertaining to each specific case. The records usually contain information such as the case number\, and the names of the defendants\, counsel\, jurors\, and witnesses. The case file may include complaints\, indictments\, subpoenas\, verdicts\, warrants of arrest\, execution or confinement\, warrant returns\, affidavits\, orders\, judgments\, appeal notices. Files rarely include transcripts of testimony. First\, second\, and third degree felony cases are the predominant case file type within this series (a major crime for which the maximum imprisonment is more than one year in a state correctional institution). This would include first degree offenses such as murder\, rape\, aggravated kidnapping\, aggravated burglary and robbery\, arson\, and possession with intent to distribute drugs. Second degree offenses include: manslaughter\, robbery\, residential burglary\, kidnapping\, perjury\, forgery\, theft of,property valued over $1\,000.00\, forcible sexual abuse\, and intentional child abuse. Third degree felonies include: burglary of non-dwellings\, theft\, aggravated assault\, forgery\, unlawful sexual intercourse\, joyriding\, possession with intent to distribute marijuana or cocaine\, and false or forged prescriptions. This series also contains misdemeanor cases which are punishable by a county jail term of up to one year and/or a fine. Misdemeanors include: negligent homicide\, driving under the influence\, theft\, assault on a police officer\, criminal mischief\, resisting arrest\, reckless driving\, possession of marijuana\, shoplifting\, trespassing\, and possession of a concealed weapon. Juvenile cases tried prior to 1907 can also be found in this series. In 1907\, a separate statewide juvenile court was established allowing juvenile court jurisdiction in all matters involving children 18 years of age and younger\, including parents and guardians of juvenile delinquents. Missing cases should not,be found in appellate court records since the Supreme Court is required by law [Rule 76 (d)] to remit their decision to the District Court ""together with such papers transmitted to the Supreme Court on appeal."" Furthermore\, Rule 75 (n) states that after the appeal has been disposed of\, any original papers should be returned to the custody of the district court. Cases which are appealed to the District Court from lower courts will be found in this series.",Permanent. Retain for 30 year(s),Public,
83879,District Court (Fourth District : Wasatch County),Inheritance tax liens registers,i 1905-1914.,Numerical by case number.,"The district court clerk registers the estate settlements showing the heirs\, devisees\, or grantees\, and their relationship to the deceased. This settlement was then assessed for tax purposes. Appraisal of property is included and the executor or administrator is named. If any real estate was subject to lien the lien was also registered.",,Public,
84612,District Court (Fourth District : Wasatch County),Civil case files,1896-,Numerical by case number.,"Original complaint or summons\, and all legal papers filed through disposition or dismissal of civil cases\, the proceedings between parties wherein rights are enforced or protected\, or wrongs are prevented or redressed\, which cannot legally be called criminal cases\, involving real property and incidents in Wasatch County. Transcripts and exhibits are not included. Civil cases include petitions for divorce\, suits to recover money\, voluntary withdrawal or dissolution of corporations\, and writs of habeas corpus. For the approximately twenty years following statehood\, grand jury reports and lists\, various writs\, oaths of office\, etc\, were also assigned civil case numbers.",Permanent. Retain for 40 year(s),Public,
18215,District Court (Fifth District : Washington County),Probate record books,1897-1991.,Chronological by date.,"Probate record books are a daily record of what documents were filed in court on a particular day. They contain details of the proceedings in estate cases. Personal name change cases may also appear. For deceased persons\, the will\, appraisals and inventories\, and the settlements are recorded. For guardianships the appointment of a guardian and frequently an account of some property are noted. Adoption records give the full order of the adoption\, often with statements from both the natural and adoptive parents or a social service agency detailing circumstances of the adoption.",,Public,10.50 cubic feet 20 microfilm reels
23595,District Court (Fifth District : Washington County),Naturalization record books,1896-1940.,Chronological by date.,"To become a citizen of the United States\, an individual normally filed a ""declaration of intention to become a citizen"" at least two years prior to applying for citizenship. The next step was the naturalization hearing at which the candidate and witnesses either made oral statements or filed written petitions and affidavits attesting to the applicant's character\, worthiness to become a citizen\, and the validity of statements made to the court. If the judge found the applicant eligible to become a citizen\, an oath was administered and the individual renounced his former citizenship. At this point a certificate of citizenship was issued documenting the fact. These volumes contain documentation of the final steps of becoming a United States citizen. They include petitions for naturalization\, certificates of citizenship\, and accompanying documentation.",,Public,1.50 cubic feet 1 microfilm reel
23736,District Court (Fifth District : Washington County),Juror and witness fee book,1919-1924.,Chronological by date.,"These certificates are receipts for service as jurors or witnesses. The forms give receipt number\, place\, date\, whether juror or witness and individual's name\, number of days and per diem amount\, number of miles and mileage amount\, total\, date of discharge\, and signature that paid.",,Public,
25159,District Court (Fifth District : Washington County),Criminal registers of actions,1896-1990.,"Numerical by case number, thereunder chronological by date.","Records and documents pertaining to a particular civil\, criminal or probate action are filed together by the court clerk and collectively these documents constitute the case file. As these records or actions are filed\, the clerk enters them in the registers which comprise this series.",,Public,2.00 cubic feet 2 microfilm reels
26331,District Court (Fifth District : Washington County),Judgment dockets,1896-1990.,Chronological by date.,"This series contains the Judgment Dockets produced by the 5th District Court in Washington County. Dockets function as an agenda for the proceedings of the court\, written in abstract or brief form to act as a record of the action relative to each case. The docket generally contains the following information: Plaintiff\, Defendant\, Nature of the Case\, Attorneys for the Plaintiff and Defendant\, Case Number\, Date and Nature of each action taken in the case\, any applicable fees for the action\, along with the judge?s disposition of the case.",,Public,6.50 cubic feet 7 microfilm reels
84201,District Court (Fifth District : Washington County),Inheritance tax liens register,i 1904-1915.,Chronological,"The court clerk's office registers the estate settlements showing the heirs\, devisees\, or grantees\, and their relationship to the deceased. This settlement was then assessed for tax purposes. Appraisal of property is included and the executor or administrator is named. If any real estate was subject to liens the lien was also registered. The Washington County Inheritance Tax and Lien Book has only three entries. These are: Brigham J. Lund\, 1905; George Woodward\, 1905; and James Andrus\, 1915.",,,
6241,District Court (Fifth District : Beaver County),Probate case files,1856-,Numerical by case number.,"Case files involving the estates of deceased persons and the guardianship of minors and the incompetent. Adoptions\, incorporations or dissolutions (turn of the century) and name changes might also appear.",Retain permanently,Public,27.00 cubic feet 41 microfilm reels
26626,District Court (Fifth District : Beaver County),Judgment book indexes,1896-1998.,Alphabetical by surname.,"This series is comprised of three index books kept by the Fifth District Court in Beaver County to access entries in both the judgment record books and the judgment docket books kept by the court. Book 1 indexes Judgment Record Books 1 (1896-1897)\, 2 (1898-1905)\, B (1905-1916)\, and C (1916-1933). Book 2 indexes Judgment Record Books D and E\, and Book 3 indexes judgment docket books B and C.",,Public,1.50 cubic feet 1 microfilm reel
26635,District Court (Fifth District : Beaver County),Criminal docket,1896-1916.,Chronological by filing date.,Comprised of one book.,,Public,
29804,District Court (Fifth District : Beaver County),Naturalization index cards,1865-1938.,Alphabetical by applicant name.,This series contains index cards used to abstract information about naturalization applicants from records held by the court.,,Public,0.10 cubic foot
1568,District Court (Second District : Weber County),Irrigation district dissolution petitions,1929-,,,Permanent. Retain until administrative need ends,Public,
1586,District Court (Second District : Weber County),Findings of fact and conclusions of law case books,1896-1903.,Alphanumerical,,,Public,
1588,District Court (Second District : Weber County),Information and indictment record books,1898-1963.,Chronological by date.,"These provide information on inquiries held on criminal complaints brought by the prosecutor to decide if a trial is warranted\, in which case an indictment is issued. The information precedes entering of a plea and any trial date.",,Public,3.00 cubic feet 8 microfilm reels
2945,District Court (Second District : Weber County),State mental hospital commitments,1887-,Numerical by case number,These files document civil proceedings for the involuntary commitments of persons to the State Hospital.,Retain permanently,Exempt,
6875,District Court (Second District : Weber County),Adoption case files,1924-,Numerical by case number,Files of adoption proceedings.,Retain permanently,Exempt,
6964,District Court (Second District : Weber County),Civil judgments,1981-,Numerical by book and page,,Retain permanently,Public,1 microfilm reel
6405,District Court (Second District : Weber County),Probate record books,"1879-1959, 1975-1984.",Chronological by date of court session,"This series is made up of record books in which are transcriptions of court orders\, decrees\, notices\, etc.\, filed in estate cases probated in both the Weber County Probate Court (which was eliminated at statehood in 1896) and by its successor\, Second District Court\, while sitting in Ogden\, Weber County\, Utah. These records were created and maintained by the court clerk. The district court clerk was required by statute to ""keep a 'probate record book\,' properly indexed\, in which shall be recorded all wills\, bonds\, letters of administration\, letters testamentary\, and all other papers and orders of the court required by law to be recorded"" (Revised Statutes of Utah\, 1898\, Title 12\, ch. 7\, section 1023\, page 220).",,Exempt,49 microfilm reels
9663,District Court (Second District : Weber County),Miscellaneous records,1894-1897.,Numerical,"Different types of documents are included in this series. Among them are: certificates of sale of real estate under foreclosure\, sheriff's certificate of sale\, lis pendens (suits pending)\, notices of the pendency of action\, writs of execution\, notices of attachment\, and dismissals of action. Documents are arranged by file number (#1026-1491). Those filed prior to statehood (1896) were filed in fourth district court\, those filed following statehood were filed in second district court.",,Public,
5333,District Court (Second District : Weber County),Judgment dockets,1878-1980.,Chronological by filing date.,"This series contains the Judgment Dockets produced by the Second District Court from 1911-1938. Dockets function as an agenda for the proceedings of the court\, written in abstract or brief form to act as a record of the action relative to each case. The docket generally contains the following information: Plaintiff\, Defendant\, Nature of the Case\, Attorneys for the Plaintiff and Defendant\, Case Number\, Date and Nature of each action taken in the case\, any applicable fees for the action\, along with the judge's disposition of the case.",,Public,6.00 cubic feet 27 microfilm reels
13454,District Court (Second District : Weber County),Alimony and child support ledgers,1975-1982.,None.,"These are disbursements tracking checks received and alimony paid. Information includes check number\, case number\, husband's name\, and the accumulative amount paid thru the end of the year.",Retain for 5 year(s) after case is closed,Public,
11946,District Court (Second District : Weber County),Grand jury case files,1966-,"Numerical by case number, thereunder chronological",These records are a transcript of court proceedings as well as an index of witnesses in each case.,Permanent. Retain for 50 year(s),Exempt,
17199,District Court (Second District : Weber County),Monthly adoption reports,1986-,Numerical by book and page,"These are reports on the judgments rendered in adoption cases handled by the Second District in Ogden. The reports include: book and page number\, dates of when case was filed and when decision rendered\, case number\, name of judge\, names involved\, and judgment rendered.",Retain permanently,Exempt,
20960,District Court (Second District : Weber County),Ogden State Bank court settlement records,1933-1943.,"Alphabetical by record type, thereunder numerical by account number.","These records document the settlement of claims by depositors concerning the closure of Ogden State Bank. They include Claims\, #1-150 (4 volumes); list of depositors; Petitions (books A-G\, O).",,Public,
21005,District Court (Second District : Weber County),Register for admission to sanitarium,1999-,Chronological by date.,"This register lists persons admitted to the tuberculosis sanitarium by the district court. It includes patient name\, case number\, doctor's name\, dates and description of filings made in the case.",,Public,
21009,District Court (Second District : Weber County),Attorney's receipt book,1894-1898.,Alphabetical by surname.,"This series contains a record book with information pertaining to case number\, number of papers\, style of case (usually plaintiff vs. defendant)\, name of attorney receiving the papers\, when received and when returned.",,Public,
17809,District Court (Second District : Weber County),Grand jury reports,"1914, 1917.",Chronological by date.,"Three reports\, two from 1914 (January 5 & February 4) and one from 1917 (March 23).",,Public,
21007,District Court (Second District : Weber County),Appeals to the District Court,1903-1907.,Numerical by case number.,"This volume documents justice court cases appealed to the district court (cases #1567 to 2514). It includes case number\, justice of the peace name\, case title\, date filed\, date received\, date filed\, and name of person paying filing fee.",,Public,
21933,District Court (Second District : Weber County),Civil case indexes,1878-1916.,Alphabetical by first letter of surname of plaintiff or defendant,"This series contains civil case alphabetic indexes created by the Court to record the names of the parties involved in actions and provide assigned case numbers\, facilitating clerical management of and access to the case files. The indexes contain plaintiff name\, defendant name\, register of action book number\, and case file number. Each index contains an alphabetic listing by plaintiff and by defendant. Weber County was in the Third District Court from January 21\, 1859-January 19\, 1880; First District Court from February 20\, 1880-March 9\, 1892; Fourth District Court from March 10\, 1892-January 5\, 1896 and Second District Court from January 6\, 1896-[ongoing]. Weber County retained their indexes as they transferred from district to",,Public,2 microfilm reels
23608,District Court (Second District : Weber County),Abstract registers,1961-,Chronological,,Permanent. Retain until administrative need ends,Public,
27211,District Court (Second District : Weber County),Adoptions registers,1941-1989.,Chronological by case number,"Adoption registers of action list each action taken in the cases presented to the probate division of the Second District Court in Weber County. In each case the adoption register indicates the name of the individual involved\, and the name of the petitioner's attorney\, followed by a list of each action taken in the case and the date that action was taken.",,Exempt,
80612,District Court (Second District : Weber County),Monthly probate reports,1987-1991.,Numerical by book and page,"These records were created by the Second District Court in Ogden by pulling judgments and decrees from probate case files in order to create an edited copy of the records for convenience. Records are created chronologically and include book and page number\, case dates and numbers\, names of judges and parties involved\, and judgments rendered.",Retain until administrative need ends,Public,
83896,District Court (Second District : Weber County),Declarations of intention record books,i 1906-,Entries are arranged numerically by case number within consecutively numbered volumes.,"These volumes record the intent for Weber County residents to become United States citizens. A declaration of intention preceded a petition to become a citizen by two or more years. The forms contain blanks for: state; county; court; name\, age\, occupation\, and description of applicant; place and date of birth; current residence; information on immigration (name of vessel\, port arrived\, date of arrival); and last foreign residence and name and title of ruler to whom he would be renouncing allegiance. By 1916\, additional blanks were added to record marital status\, and if married\, wife's name\, birthplace\, and birth date.__The applicant took an oath to express intention to become a permanent U.S._citizen and make the country his,permanent residence.__Space was provided for his signature and that of the court clerks.",,Public,1.00 cubic foot 3 microfilm reels
1471,District Court (Third District : Salt Lake County),Criminal case files,1896-,Numerical by case number.,"Indictments\, subpoenas\, verdicts\, warrants\, returns of warrants\, informational papers\, affidavits\, affidavits of impecuniosity\, court orders\, judgments\,warrants of execution and confinement\, warrants of death\, notices of appeal\, demurrers\, answers to demurrers\, complaints\, and orders to show cause that constitute criminal case files tried by the Third District Court in Salt Lake County. Includes predominantly first\, second and third degree felonies\, but also misdemeanor and juvenile cases.",Permanent. Retain for 50 year(s),Public,1.00 cubic foot 359 microfilm reels
3561,District Court (Third District : Salt Lake County),Public service commission case files,1924-1952.,Alphanumerical,,,Public,
3568,District Court (Third District : Salt Lake County),Judgment case files,i 1896-,Chronological by date.,"This series documents judgments for civil matters processed and filed by the Third District Court by the Salt Lake County Clerk. The records provide information on the actual court case including information generated during or after the final judgment. Judgment Case Files differ from Third District Civil Case Files as they do not always originate in the Third District Court but generally come from lower courts\, circuit courts\, and some from the Federal Court in Denver. They may also contain information from governmental agencies including: the Tax Commission\, Industrial Commission\, and Unemployment. These records do not necessarily correspond to the Civil Case Files.",Retain for 8 year(s),Public,
3579,District Court (Third District : Salt Lake County),Adoption case files,1918-,Numerical by case number.,These files document court proceedings in adoption placements for children. The aperture cards are microcopies of only the decrees granting temporary custody or final adoption.,,Exempt,
3585,District Court (Third District : Salt Lake County),Bonds on appeal,ca. 1873-1920.,none,"These are surety bonds filed on cases in appeal. The bonds give the name of the case and appellant\, the amount of bond\, the conditions\, and the signatures of the sureties. Execution of a judgment may be stayed on appeal ""if the appellant\, with at least two sureties\, and in such amount as the court or the judge thereof may direct\, to the effect that the appellant will obey the order of the appellate court upon appeal"" (UCA 1907: Title 88\, ch. 45\, sect. 3308).",,Public,
4385,District Court (Third District : Salt Lake County),Officers' sale and execution returns,1896-1933.,Alphanumerical,These record books record actions taken by the county sheriff in executions (collection of funds) or sale orders resulting from a court judgment.,,Public,
3583,District Court (Third District : Salt Lake County),Transcripts and exhibits,1898-,Alphanumerical,"Includes transcript of case #6220\, State of Utah vs. Omer R. Woodsin 1922.",Retain for 9 year(s),Public,
3586,District Court (Third District : Salt Lake County),Vouchers,1887-1927.,Alphanumerical,"These records consist of vouchers and other documents relating to estate probates\, including that of David Keith (series #9246). Douglas Beckstead believes that they should be placed in the ""Case files\, probate"" series.",Permanent. Retain for 1 year(s),,
3854,District Court (Third District : Salt Lake County),Inheritance tax liens registers,i 1905-1966.,Chronological by date.,"The district court clerk registers the estate settlements showing the heirs \, devisees\, or grantees\, and their relationship to the deceased. This settlement was then assessed for tax purposes . Appraisal of property is included and the executor or administrator is named. If any real estate was subject to liens the lien was also registered.",,Public,
4418,District Court (Third District : Salt Lake County),Exhibit maps selected case,1916-1958.,Alphanumerical,,Permanent. Retain for 1 year(s),,
3932,District Court (Third District : Salt Lake County),Adoption record books,i 1884-1917.,Volumes are chronological by date of initial case entries and are labeled alphabetically.,"This series contain records of adoption proceedings in Salt Lake County. Entries for a typical case include statements of the natural parents\, the witnesses\, and child if of sufficient age. The statements at times record some family particulars including date of birth of child; legitimacy\, abandonment\, death of one of the parents\, divorce\, or other factors in the adoption; age of adoptive parents\, etc. The judge's decree of adoption is also recorded\, noting the child's new name\, which might involve a change of given name as well as surname.",,Exempt,1.00 cubic foot 2 microfilm reels
3993,District Court (Third District : Salt Lake County),Probate petitions,1917-,Alphanumerical,"These records contain petitions for letters of guardianship\, adoption\, administration\, etc. Correlative case numbers are also included. These are very brief\, handwritten notes\, also labelled ""minute entries\,"" and appear to be the preliminary records jotted down by the clerk prior to entry in minutes or other record books. There are also ""probate settings""\, basically a calendar or docket listing of when the petitions were set to be heard.",Permanent. Retain until administrative need ends,Exempt,
4571,District Court (Third District : Salt Lake County),Court commissioner's report on Mill Creek,1907-1908.,Alphanumerical.,"This volume is the report of the court commissioner for Mill Creek. It was an exhibit in civil case #4449; the commissioner was appointed to study the secondary\, surplus\, power\, house stream\, and irrigation rights of Mill Creek and to make recommendations. In addition to the report\, there are tables and maps of all the irrigation ditches coming off the creek and water use and flow at the various points.",,Public,
4065,District Court (Third District : Salt Lake County),Uniform land registration act record books,1920-1933.,Chronological by date.,"These three volumes are a land registration docket\, an entry book\, and a certificate of title land registration book for land covered under the Uniform Land Registration Act\, Title 93\, Chapter 6\, 1917 Utah Code Annotated (Compiled Laws of Utah)\, which appointed the district courts as courts of land registration. The entry book gives document number\, kind of instrument\, date\, time\, name\, case number\, and fees; numerous actions are recorded in regard to only two cases. The docket book gives applicant names\, attorney\, dates\, times\, document numbers\, action\, debit and credit for the two cases (Ashton-Jenkins Company and Alice E. Moyle). The certificate of title volume certifies who is the owner of an estate in fee simple of specified land (legal location typed in) with date\, registrar of title's signature\, receipt of copy acknowledgment \, and listing of memorials\, easements\, liens\, charges\, and incumbrances on the land described.",,Public,
4062,District Court (Third District : Salt Lake County),West Valley City receipt books,1985-,Numerical by receipt number,"Records which verify all monies received or expended through a petty cash account. Includes cash receipts\, adding machine tapes\, daily accounting records\, reconciliation\, transmittals\, etc.",Retain for 7 year(s),Public,
4099,District Court (Third District : Salt Lake County),District attorney's criminal case files,1959-1964.,,"These records contain case files from the third district attorney's office. Specific files include transcripts of proceedings\, statements\, some evidence\, music notes\, county attorney's reports\, police reports and photographs. This material was used to prosecute criminal cases. Location B320E01 contains .5' of district attorney files and .5' of other files. A box containing the files of Jay Banks (ca._1963-1964) includes case files for Tooele and Summit counties as well as Salt Lake County as Banks was the district attorney in and for each of those counties.,HOLDINGS: Cases: (1) Jay Banks' box #838\, unnumbered\, [ca. 16\,000-17\,000]; (2) box located at B320E01\, #17\,131-18\,331\, 18\,367-18369.",Permanent. Retain for 1 year(s),,
3480,District Court (Third District : Salt Lake County),Traffic case files,1978-,Numerical by year case opened and case number,These case files document traffic law violations where defendants did not just pay fines but brought case to circuit court.,Retain for 7 year(s),Public,
1371,District Court (Fourth District : Uintah County),Probate record books,i 1886-1966.,Alphanumerical with chronological entries,"Probate record books contain the details of proceedings in estate and guardianship cases. Personal name change cases may also appear. For deceased persons\, the will\, appraisals and inventories\, and the settlements are recorded. For guardianships\, the appointment of a guardian and frequently an account of some property are noted. Adoption records give the full order of adoption\, often with statements from both the natural and adoptive parents or a social service agency detailing circumstances of the adoption. The county probate court was responsible for the proceedings of these cases until statehood (1896)\, at which time the probate court was dissolved and the district court assumed the responsibility.",,,1 microfilm reel
27217,District Court (Fourth District : Uintah County),Probate minute books,1887-1915.,Chronological by court date.,"This series contains minute books in which the court clerk summarized or described the daily proceedings of the court. All entries in these minute books relate to probate\, which includes the distribution of the estates of diseased persons\, guardianships for minors and incompetent adults\, and adoptions.",,Public,0.50 cubic foot 1 microfilm reel
14197,District Court (Eighth District : Uintah County),Criminal case files,1896-,Numerical by case file number.,This series contains criminal case files from the district court in Uintah county.,Permanent. Retain for 50 year(s),Public,
28393,District Court (Fourth District : Uintah County),Justice of the Peace dockets,1905-1978.,"By name of justice, thereunder chronological.","This series documents the proceedings Justices of the Peace in Uintah County. The series was maintained in order to document the history of the actions of the J.P. courts. The series shows the names of the defendant\, attorneys\, justice of the peace\, and complainant; charge against the defendant; dates of offense\, issuance and return of arrest warrant\, arraignment\, and trial; fines and costs paid; and sentence. Additional information may be included\, such as the names of jurors and witnesses.",,,
14196,District Court (Eighth District : Uintah County),Civil case files,1890-,Numerical by case number.,This series contains civil case files (including divorce) from the district court in Uintah county. A probate index and a probate Register of Action (both out of context) can be found at the end of accession number 137746; probate case files were also filmed with the civil on reel 137768.,Permanent. Retain for 50 year(s),Public,12.00 cubic feet 34 microfilm reels
14195,District Court (Eighth District : Uintah County),Adoptions,1899-,Numerical by case file number.,Case files involving the adoption of minor children in the Eighth District Court in Uintah County.,Permanent. Retain for 50 year(s),Exempt,1.00 cubic foot
14198,District Court (Eighth District : Uintah County),Probate case files,1888-,Numerical by case number.,"Files involving the formal and informal distribution of estates according to intestate succession\, wills\, and codicils. Also includes adoptions and guardianships. A single register of actions and its index for probate is found with the civil film and some probate files were also filmed with a roll of civil cases.",Permanent. Retain for 50 year(s),Public,3.00 cubic feet 37 microfilm reels
29152,District Court (Eighth District : Uintah County),Probate record books,ca. 1896-,Chronological by recording date.,"This series contains transcriptions of documents issued by the court in probate matters. Included are such documents as orders\, decrees\, and notices. The records were created and maintained by the court clerk\, as required by statute to ""keep a 'probate record book\,' properly indexed\, in which shall be recorded all wills\, bonds\, letter of administration\, letters testamentary\, and all other paper and orders of the court required by law to be recorded"" (Revised Statutes of Utah\, 1898\, Title 12\, ch. 7\, section 601\, page 220).",,Public,0.50 cubic foot
84027,District Court (Fourth District : Uintah County),Inheritance tax liens registers,i 1936-1937.,Chronological,"The district court clerk registers the estate settlements showing the heirs\, devisees\, or grantees\, and their relationship to the deceased. This settlement was then assessed for tax purposes. Appraisal of property is included and the executor or administrator is named. If any real estate was subject to lien the lien was also registered.",,,
22685,Judicial Council. Administrative Office of the Courts,Publications,1977-1993.,Chronological by publication date.,"This series contains documents created by the agency\, including pamphlets\, reports\, leaflets\, file manuals\, and other published or processed documents. These records include information on administration\, legal matters\, fiscal and financial operations\, crime\, justice system\, laws\, records\, and all other activities of the Administrative Office of the Courts. Also included are manuals and handbooks for clerks and justices from the district\, circuit and justice courts. This series consists primarily of isolated publications not part of a more specific series.",,Public,1.50 cubic feet 1 microfilm reel
3688,District Court (First District : Box Elder County),Minute books,1896-1980.,Chronological by date.,"Utah law requires court clerks to ""keep a record of all proceedings\, actions\, orders\, judgments\, and decrees of the court"" (UCA 78-3-30). Historically\, court clerks kept this record in leather bound minute books. In these books the clerk made a daily record of all documents filed and all court actions taken. Typical minute book entries name parties involved and provide brief descriptions of hearings or other actions on the date those actions occurred. Since most cases span multiple days\, information on any given case is scattered through the books on the dates of activity. Minute books also include information about court administrative details like scheduling and assigning cases\, and selecting and dismissing jurors. First District Court (Box Elder County) minute books include information about criminal cases\, civil cases\, and also probate matters which include estate settlements\, guardianships\, and adoptions.",,Public,30 microfilm reels
7133,District Court (First District : Box Elder County),Daily court actions,i 1981-,Chronological,"Documents filed daily in civil\, criminal and probate matters.",,Public,
11797,District Court (First District : Box Elder County),Criminal case files,1896-,Numerical by case number.,,Retain permanently,Public,22 microfilm reels
17456,District Court (First District : Box Elder County),Probate record books,1876-1966.,Chronological by date.,"This series contains probate record books that were maintained by both the Territorial 1st and 3rd District Court and the current 1st District Court of Box Elder County. Probate record books are a daily record of what documents were filed in court on a particular day. No longer produced\, probate record books provide useful information both for researchers seeking socioeconomic data on households and those seeking biographical or family history data such as information about the estate\, the deceased\, and the heirs. As with the minutes\, access to the record books is easiest when done in conjunction with the register of actions\, which provides the date of each action.",,Public,34 microfilm reels
26048,District Court (First District : Box Elder County),Criminal registers of actions,1933-1986.,"Numerical by case number, thereunder chronological by date.","Traditionally district courts\, including First District Court (Box Elder County)\, created a register of actions for each criminal case heard before the court. The register commenced when the accusation was filed\, and thereafter the court listed each action until the case was dismissed or resolved with a conviction or acquittal. For each case the court clerk identified the defendants\, the crime of which he was accused\, a court assigned case number\, and the names of representing attorneys. For each action the clerk listed the type of action taken and the date on which that action was taken. Registers of action are case summaries which provide reference to additional records. Court assigned case numbers listed in the registers are a guide to case files which contain all of the important documents related to the case.",,Public,2 microfilm reels
26049,District Court (First District : Box Elder County),Probate registers of actions,1886-1987.,Chronologically by date until 1915 and thereafter numerically by case number.,"Traditionally district courts\, including First District Court (Box Elder County)\, created a register of actions for each probate case heard by the court. Probate cases include the distribution of estates for diseased persons\, guardianships for minors and incompetent adults\, adoptions\, name changes\, and insanity cases. The register commenced when an executor or interested party filed a petition with the court. Thereafter the court listed each action until the case was resolved by a decree of distribution in the case of estate settlements\, a dismissal of guardian for guardianship cases\, or the finalization of an adoption. Actions listed might have included such things as filing petitions or other documents\, setting dates for hearings\, and court orders of various types. For each case the court clerk identified the relevant name and type of case\, whether guardianship\, adoption or estate settlement. Registers provide court assigned case numbers. For each action the clerk listed the type of,action taken and the date on which that action was taken. Registers of action are case summaries which provide reference to additional records. Court assigned case numbers listed in the registers are a guide to case files which contain all of the important documents related to the case. The list of dates for actions provides reference to court minute books and record books which contain summaries of court actions and copies of important documents.",,Public,6 microfilm reels
82953,District Court (First District : Box Elder County),Calendars,1897-1900.,None.,"These are the calendars of court sessions held by the District Court in Box Elder County. They include the date\, court term\, motion calendar\, case number\, and the names of the plaintiff(s) and defendant(s).",,Public,
85172,District Court (First District : Box Elder County),Declarations of intention record books,i 1896-,Chronological by date.,"These volumes contain declarations of individuals' intentions of becoming U.S._citizens. They were to be completed at least two years prior to applying for naturalization. Certificates of citizenship are issued when the individual is naturalized. The first volume contains blanks for the insertion of the individual's name\, sovereign\, date\, signature\, and witness signature. Beginning in 1906\, more detailed federal forms were used. These forms also include personal description\, vital statistics information\, and emigration information. By 1916\, marital status was included along with spouse's name and vital statistics data.",Permanent. Retain for 1 year(s),Public,
27864,District Court (Eighth District : Uintah County),Civil registers of action,1909-1990.,Numerical by case number and roughly chronological by original filing date.,"Civil cases document the legal process and the administration of justice in conjunction with civil proceedings for the determination of a controversy between parties wherein rights are enforced or protected\, or wrongs are prevented or redressed. Records and documents pertaining to a particular civil action are filed together by the court clerk and collectively these documents constitute the case file. As these records or actions are filed\, the clerk enters them in the registers which comprise this series. The clerk is required as documents enter the case file to make a notation that shows ""the nature of each paper filed or writ issued and the substance of each order or judgment of the court and of the returns showing execution of process. The notation of an order or judgment shall show the date the notation is made. When trial by jury has been properly demanded or ordered the clerk shall enter the word ""jury"" on the page assigned to that action [UCA 79 (b) (2)]."" A register of actions,may contain the following entries for each civil case: name of the attorney for plaintiff and defendant\, name of the judge presiding over the case\, petitions\, complaints\, summons\, answers to summons\, orders from the court\, assignment of judges\, exhibits\, judgment\, findings and conclusions\, costs\, decrees\, requests by attorneys for instructions to the jury\, verdict\, motions for cross complaints or new trials\, amendments to previous answers and disclaimers.",,Public,3.50 cubic feet
27216,District Court (Fourth District : Uintah County),Probate registers of action,1888-1966.,Numerical by case number.,"Probate registers of action list each action taken in the cases presented to the probate division of Eighth District Court: Uintah County. In addition to handling the estates of deceased persons\, the probate division also dealt with adoptions\, guardianships\, and insanity and incompetency cases. The court was responsible for adjudicating and conveying ownership of town site lands (Utah Code\, 57-7-19\,1953). Occasionally\, the court handled name changes and inquests regarding the cause of a death. In each case the probate register indicates the name or names of the individuals involved\, the kind of case\, and the name of the petitioner's attorney\, followed by a list of each action taken in the case and the date that action was taken.",,Public,2.00 cubic feet 3 microfilm reels
29942,District Court (Eighth District : Uintah County),Wills deposited for safekeeping,1890-2017.,,"These original wills were deposited by individuals with district courts for safekeeping\, as per Utah Code 75-2-901 (2016). Wills are legal instruments which divide an individual's possessions and assets among his/her beneficiaries and include information concerning the executor of the estate\, as well as the signatures of witnesses and attorneys involved. A will may be divided into several sections and cover a variety of topics regarding the estate.",,Private,
30695,Department of Health and Human Services. Executive Medical Director. Center for Medical Cannabis.,Medical Cannabis regulatory administrative records,2018-,Database.,"The Center for Medical Cannabis (CMC) mandates are outlined in Utah Code 26B-1-420 (2023)\, 26B-4-2 (2023)\, 26B-1-421\, and Utah Code 58-37. The mandates include registration applications of medical cannabis cardholders\, qualified medical providers\, pharmacy medical providers\, and qualified medical provider proxies. These mandates include documents from inspections\, audits\, educational materials\, and investigations of complaints filed against registrants\, including enforcing laws that specifically regulate the medical cannabis industry.",Retain for 7 year(s),Public,
25926,Department of Health and Human Services. Correctional Health Services,Clinical Services Dental database,2000-,Numerical by offender or inmate number,"This database contains information on inmate dental care input by dentists and dental assistants. The type of data includes treatment plans\, treatment completed\, x-ray results\, medications ordered\, and notes concerning all dental care provided.",Retain for 10 year(s),Private,
83685,Department of Corrections. Bureau of Health Services,Resource materials manual,1966-1967.,chronological,"The Resource Materials Manual ats as an instructional guide for counselors who help alcoholics. It provides basic information on definitions of alcoholism\, ways alcohol efects behavior\, land various alcohol related anecdotes that can serve as learning aids. This manual was produced primarily as an alcohol eduction aid. Holdings: 1966.",Permanent. Retain for 1 year(s),,
82068,Office of Medical Examiner,Terminated cases investigative reports,1982-,none,"These are reports of deaths for which a physician has certified the cause of death under UCA 26-4-14 and which do not require investigation by the Medical Examiner. These reports includes the deceased's name\, address\, age\, sex\, race\, and date of birth; the next of kin's name\, address\, telephone number\, and relationship to the deceased; the date and time of death or when the deceased was found dead; the time and date the deceased was last seen alive; the time and date the Medical Examiner was notified and by whom; and the circumstances of death.",Retain permanently,Private,
82077,Office of Medical Examiner,Advisory committee administrative files,1967-,Chronological,"This is the record of the members of the advisory committee which is appointed to advise the office and to make recommendations and reports concerning rules considered appropriate for adoption. These files include copies of letters of appointment\, mailing lists\, curriculum vitae\, and membership list. Information includes the member's name\, address\, home and business telephone numbers\, political affiliation\, education\, occupation\, membership in groups\, names of spouse and children\, date of birth\, place of birth\, social security number\, and occupational license.",Permanent. Retain for 4 year(s),Public,
82080,Office of Medical Examiner,Correspondence file,1973-,none,"This is a file of all the correspondence generated by the office. It includes correspondence and internal memoranda to other bureaus and divisions in the department\, to department management\, to other state agencies\, to the general public\, and to federal agencies.",,Public,
82082,Office of Medical Examiner,Declaration of surplus property file,1985-,Chronological,"This is a record of property no longer needed by the bureau and turned over to the Division of Surplus Property. It is used by the bureau to ensure that the property has actually been transferred and that the division receives credit for the sale of the property. The file includes the organization's name\, the property location\, the low organization and account numbers\, the item number\, the quantity of the items\, the description of the item\, the unit price\, the amount of items\, and the recommended action.",Retain for 1 year(s),,
82083,Office of Medical Examiner,Payroll information report files,1985-,Chronological,"This file is used to transmit payroll information to the payroll clerk and to personnel. The information includes the employee's name\, social security number\, grade and step\, pay rate\, leave without pay hours\, and on call hours worked.",Retain for 4 year(s),Public,
82087,Department of Health.$bDivision of Disease Control and Prevention.$bState Medical Examiner,Personnel files,1987-2006.,none,,Retain until separation,Private,
82089,Office of Medical Examiner,Records transfer files,1987-,none,,Retain until final action,,
82096,Office of Medical Examiner,Annual reports,1969-,Chronological,"This series contains the Annual Reports of the Office of the Medical Examiner. The reports include various types of statistical information on the investigations and certifications performed by the Office during the previous fiscal year. Information related to personnel\, the Medical Examiner Advisory Committee\, and the Utah Medical Examiner Act is also included.,Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",Permanent. Retain until administrative need ends,Public,0.20 cubic foot
82090,Office of Medical Examiner,Policies and procedures manual,1982-,none,,Retain until superseded,,
82099,Office of Medical Examiner,Automated autopsy report file,1983-,none,"This is a record of autopsies placed in a local data system since 1983. It is used for quick reference by the staff. The information includes case number; the decedent's name\, address\, telephone number\, occupation\, age\, sex\, race\, date of birth\, date and time of death\, cause of death\, and location of death; the date and time the deceased was found dead\, last seen alive\, pronounced dead\, and the Medical Examiner notified; when the autopsy was conducted and the location and who conducted it; and the results of the autopsy.",Retain permanently,Private,
13317,Department of Health and Human Services. Executive Medical Director. Utah Public Health Laboratory.,Microbiology test results,1969-,"Chronological, thereunder numerical by laboratory number","Microbiology laboratory test results conducted by the Division of Laboratory Services\, which also document demographic information on patient samples. Information includes results from HIV\, virology\, rabies\, microbiology\, and immunology/serology. Test information contains patient name\, identification number\, provider/routing codes\, type of test ordered\, specimen data and date collected\, type of test requested\, epidemiological data\, viral culture\, DNA testing\, and animal information (when testing for rabies).",Retain for 30 year(s),Exempt,
22047,Department of Health and Human Services. Executive Medical Director. Utah Public Health Laboratory.,Inorganic sample reports,1975-,Numerical by sample number.,"These are the statistical analyses of water samples for inorganic pollution submitted to the lab by various state and nonstate agencies. The purpose of the analyses is to assure that contaminant levels in water sources do not exceed levels that are toxic to human health. The analytical results consist of raw data from inorganic and wet chemistry tests. The test data are then sent to the submitting agencies. Information may include the names and addresses where the reports are sent\, the sample numbers\, the dates and times collected\, descriptions of the sample sites\, the dates the samples were received and analyzed\, the methods of analysis\, and the results of the test.",Permanent. Retain for 10 year(s),Public,22.00 cubic feet
16919,Department of Health and Human Services. Executive Medical Director. Utah Public Health Laboratory.,Law enforcement case files,1984-,Numerical by case number.,"These are laboratory analysis of samples sent to the Health Lab by Law Enforcement agencies investigating crimes. They contain requests for laboratory examination and toxicology reports. The information includes suspect name; agency\, address\, agency case number\, and telephone number of the requester; offense committed; items to be examined; examination type; chain of possession; description of examination type specimen(s); and test results.",Retain for 7 year(s),Private,
30843,Department of Health and Human Services. Executive Medical Director. Center for Medical Cannabis.,Administrative rule drafts,2018-,Database.,"The Center for Medical Cannabis (CMC) mandates are outlined in Utah Code 26B-1-420 (2023)\, 26B-4-2 (2023)\, 26B-1-421 and Utah Code 58-37. The mandates include historical records created by the CMC\, such as administrative rule drafts.",Retain permanently,Public,
23823,Department of Health.$bDivision of Disease Control and Prevention.$bState Medical Examiner,Newsletter,1990-1992.,Chronological.,"This series contains newsletters published by the Office of the Medical Examiner. The newsletters address various topics\, including staff changes\, legislative actions\, training\, advances in forensic science\, and shifts in policy and procedure.",,Public,0.20 cubic foot
80349,Department of Corrections.$bBureau of Clinical Services,Inmate medical records,1953-2021.,Numerical by inmate terminal digit number.,"These records are produced from the diagnosis and treatment of inmates for illnesses and injuries. It provides a chronological medical history of any inmate who has been under the care of the medical office at the prison. Information includes physician orders\, prescriptions\, pharmaceutical records\, progress notes\, lab reports\, prescription/treatment histories\, intake records\, consultation reports\, medical histories\, psychiatric notes\, psychological notes\, x-rays\, health care request forms\, medical clearance forms\, memorandums\, record request forms\, dental examinations/treatments\, optometry examinations\, audiology reports\, physical therapy treatments\, psychiatric assessments\, psychological assessments\, and discharge summary.",Retain for 10 year(s) after separation,Private,
82101,Department of Health and Human Services. Executive Medical Director. Utah Public Health Laboratory.,Hazardous waste and chemical tests results,1978-,Numerical by case number,"This is a record of the testing of hazardous wastes and chemicals samples. It is done to document the exposure of employees and the general public to these hazardous substances. This record includes analysis report\, air sampling report\, chain of custody record\, sample data and laboratory report\, hazardous waste characteristics report\, total metals and other analyses\, and asbestos bulk sample data sheet. Information includes the date and time the sample was collected\, the individual who collected the sample\, the sample type\, the facility from which the sample was collected\, the description of the sampling point\, the date and time the sample was received by the lab\, and the results of the laboratory tests.",Retain for 75 year(s),Public,
82103,Department of Health and Human Services. Executive Medical Director. Utah Public Health Laboratory.,Correspondence file,1977-,Alphanumerical by unit,"This series contains correspondence which provides unique information about agency functions\, policies\, procedures\, and programs. It includes correspondence and internal memoranda to other bureaus and divisions in the department\, to department management\, to other state agencies\, to the general public\, and to the Center for Disease Control.",Permanent. Retain for 3 year(s),Private,
22045,Department of Health and Human Services. Executive Medical Director. Utah Public Health Laboratory.,Environmental bacteriology records,1975-,Chronological by year,"These records document the testing results of drinking water\, swimming pools\, surface water\, and asbestos samples. Samples are collected by various state and non-state agencies\, primarily by the Department of Environmental Quality. Test data are returned to the submitting agencies for their use. Information includes name and address where the report is to be sent\, from where the sample was taken\, the sample number\, the date and time collected\, and the test results.",Permanent. Retain for 5 year(s),Private,
22048,Department of Health and Human Services. Executive Medical Director. Utah Public Health Laboratory.,Toxicology proficiency case files,1980-,Numerical by case file number,"These case files are used to audit the lab's proficiency in drug analysis testing by examining randomly selected samples. The samples are blood and urine specimens sent to the lab by various agencies for testing. Information includes date received\, date processed\, name of originating agency and test results.",Retain for 10 year(s),Public,
30410,Department of Health and Human Services. Executive Medical Director. Utah Public Health Laboratory.,Financial records,2015-,Chronological.,"These are records related to monies collected or paid in the conduct of business. Information may include bank records\, invoices\, revenue\, expenses\, and related accounting records.",Retain for 7 year(s),Public,
2301,Department of Health and Human Services. Correctional Health Services,Substance abuse case files,1989-,None,"Records of diagnosis and treatment for clients charged to the care of the Alcohol and Substance Abuse Treatment Program at the State Prison or Adult Probation and Parole. Information includes diagnostic records\, consent forms for the release of information\, treatment records\, and attendance records of treatment sessions.",Retain for 10 year(s) after separation,Private,
82076,Office of Medical Examiner,Missing persons file,1978-,Chronological,"This is a record of inquiries sent to the Medical Examiner's office of missing individuals. The information in the inquiry is compared to the information on hand about unidentified bodies in the state to see if they match. Inquiries can come from private individuals and from state agencies both inside and outside Utah. This file includes the missing person's name\, address\, age\, sex\, height\, weight\, race\, marital status\, physical description\, identifying marks\, physical impairments\, occupation\, employer\, next of kin\, date and place last seen\, dental information\, and clothing description.",Retain for 1 year(s),Private,
82079,Office of Medical Examiner,Advisory committee meetings minutes,1973-,Chronological,"The information recorded includes the place and time of meeting\, the persons present\, the issues discussed\, and any decisions reached.",Permanent. Retain for 4 year(s),,
82081,Office of Medical Examiner,Annual work program,1982-,Chronological,"This is a bi-weekly report sent by State Finance documenting the year to date employee costs. It is used by the division for budget purposes. The information includes the report period\, the department\, the division\, the low organization number\, the position control number\, the classification title\, the estimated grade\, the amount of salary and benefits budgeted\, the year to date costs for salary and benefits\, the name and social security number of the current incumbent\, and the incumbent's actual grade and step.",Retain for 6 month(s),Public,
82085,Office of Medical Examiner,Interdepartmental transfer,1987-,none,,Retain for 1 year(s),,
82084,Office of Medical Examiner,Attorney General's opinions,1974-,Chronological,"These are legal opinions provided by the Attorney General's office at the request of the office. This series includes the date of the opinion\, the subject matter\, and the facts of the case.",Permanent. Retain until administrative need ends,,
82086,Office of Medical Examiner,Job recruitment files,1987-,none,,Retain for 2 year(s),Private,
82088,Office of Medical Examiner,Purchase requisitions,1987-,none,,Retain for 1 year(s),,
82097,Office of Medical Examiner,Automated system case listing,1983-,none,"This is a local data system that contains a record of Medical Examiner cases. It is used to compile statistics and as a quick reference for the staff. The information includes case number; the decedent's name\, address\, telephone number\, occupation\, age\, sex\, race\, date of birth\, date and time of death\, cause of death\, and location of death; the date and time the deceased was found dead\, last seen alive\, pronounced dead\, and the Medical Examiner notified; whether an autopsy was conducted and the location and who conducted the autopsy; the name and address of the next of kin; the name of the investigator; and the circumstances of the death.",Retain permanently,Private,
82098,Office of Medical Examiner,Investigation report,1983-,none,"This is an automated system showing reports of deaths for which a physician has certified the cause of death under UCA 26-4-14 and which do not require investigation by the Medical Examiner. The information includes the deceased's name\, address\, age\, sex\, race\, and date of birth; the next of kin's name\, address\, telephone number\, and relationship to the deceased; the date and time of death or when the deceased was found dead; the time and date the deceased was last seen alive; the time and date the Medical Examiner was notified and by whom; and the circumstances of death.",Retain permanently,Private,
16918,Department of Health and Human Services. Executive Medical Director. Utah Public Health Laboratory.,Organic chemical sample reports,1984-,Numerical by sample number.,"This series contains water sample analysis reports used to determine chemical pollution. The reports are submitted to the lab by the Division of Environmental Health and by private companies and individuals. Information includes organic residue analyses and reports for PCBs\, organochlorine and organophosphorous pesticides\, herbicides\, purgeable halocarbons and aromatics\, and base neutral/acid extractables. They may also include the names and addresses where reports are sent\, sample numbers\, dates and times of sample collections\, names of persons who collected samples\, sample site numbers\, site descriptions\, names of analysts\, dates samples were received and analyzed\, methods of analysis\, and test results.",Permanent. Retain for 10 year(s),,12.00 cubic feet
22049,Department of Health and Human Services. Executive Medical Director. Utah Public Health Laboratory.,Metal/radiochemistry data reports,1975-,Chronological by year.,"This series contains data used to identify the contents of metals and radiation in water and waste through the use of the following methods: graphite\, inductivity couples plasma (ICP)\, inductivity coupled plasma mass spectrometry (ICP/MS)\, and radiological techniques. Samples are collected by various state and nonstate agencies\, primarily the Department of Environmental Quality. Test data are returned to the submitting agencies for their use. Information includes names and addresses where the reports are sent\, descriptions of sample sites\, the sample numbers\, the dates and times collected\, and test results.",Permanent. Retain for 10 year(s),Public,45.00 cubic feet
82102,Department of Health and Human Services. Executive Medical Director. Utah Public Health Laboratory.,Quality control test results,1983-,Numerical,"These are chemical analyses done to check the quality of the work done by the lab. This information is needed to document the accuracy of the lab work should it be challenged in court. This record series includes Water Analyses\, Seed Control\, Autoanalyzer\, Atomic Absorption/Emission\, Total Dissolved Solids\, Specific Conductance\, Turbidity\, Total Suspended Solids\, Flouride Analysis\, Chloride Determination\, Mercury Determination\, Cyanide\, Oil & Grease\, and Ammonia Analysis Worksheets. Information includes the name of the analyst\, the date of the test\, and the test results.",Retain for 5 year(s),,
80407,Department of Health and Human Services. Correctional Health Services,Alcohol and Substance Abuse Treatment Program's contract files,1985-,Chronological,"These records document the provisions of the contract between the Substance Abuse Treatment Program and the Division of Alcohol and Drugs. It is also used as source data for the preparation of the bureau's annual budget request. A copy of this contract is also maintained at the Division of Alcohol and Drugs. This includes\, a list of providers that the bureau is required to monitor\, budget data\, a description of treatment services provided\, staff names\, amendments\, and job descriptions.",Retain for 6 year(s) and 6 month(s) after expiration of contractual agreement,Public,
82067,Office of Medical Examiner,Case file index,1967-,alphabetical by name,"This is an index to the case files. It is used to enable the staff to locate a case number from the deceased's name. This includes the deceased's name\, address\, date of death\, cause of death\, and case number.",Retain until administrative need ends,Private,
82066,Department of Health.$bDivision of Disease Control and Prevention.$bState Medical Examiner,Case files,1982-; 1967-,numerical by case number,"These are the records of the investigations of death carried out by the Medical Examiner's office under the authority of UCA 26-4-7. The files include Report of Death\, Report of Investigation\, Police Report\, Findings Report\, Hospital Report\, Toxicology Report\, Histology Report\, Serology Report\, Radiology Report\, and Death Certificate. Information includes the case number; the type of case (natural death\, suicide\, etc.); the deceased's name\, address\, age\, sex\, race\, date of birth\, and next of kin; the time of death and cause of death; the time and date the deceased was found; and the circumstances of death.,These are photographic slides taken at the death scene and at autopsies. They are used for evidence in criminal cases. This series includes the photograph and case number.",Permanent. Retain for 55 year(s),Exempt,
16917,Department of Health and Human Services. Executive Medical Director. Utah Public Health Laboratory.,Medical Examiner toxicology case file reports,1983-,Numerical by case number,"These case files are the result of laboratory tests conducted by the Toxicology lab at the request of the Medical Examiner to help determine cause of death. They contain the case number; decedent name\, age\, race\, sex\, whether putrefaction was present; names of drugs prescribed or found\, a summary of case\, specimen type submitted for analysis; type of test requested; test results; employee who received the specimen and the date received; date of the report; and signatures of toxicologist and medical examiner.",Retain for 7 year(s),Private,
1732,Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare.,Administrative rule change notices,1973-,Alphanumerical,"Also known as the administrative record. Information an agency relies upon when making a rule under the Utah Administrative Rulemaking Act\, Title 63G\, Chapter 3\, including copies of ""(a) the proposed rule\, change in the proposed rule\, and the rule analysis form; (b) the public comment received and recorded by the agency during the public comment period; (c) the agency's response to the public comment; (d) the agency's analysis of the public comment; and (e) the agency's report of its decision making process."" (Subsection 63G-3-102(1)) Also may include records and other information used by agencies to support rulemaking decisions. Agencies are required to file the administrative record along with their responsive pleadings with the court when the rule is challenged.",Permanent. Retain for 6 year(s),Public,
7760,Department of Environmental Quality. Division of Waste Management and Radiation Control,Administrative rule analysis proposed rule/change notices,1980-,None.,"This is a proposal by agency to adopt a new administrative rule or change an existing rule. It includes the name and address of the department or agency submitting the form\, the name and telephone number of the contact person\, the title of the rule\, a summary of the rule or change and the reason for it\, the anticipated cost impact of the rule\, the type of notice (proposed rule\, change in proposed rule including the rule number\, a 120 day rule\, or a five year review/continuation)\, a justification for a 120 day rule\, whether the rule is authorized by state code or required by federal mandate and the applicable citations\, the means by which the public may comment on the proposed rule (at a public hearing\, by appearing at the agency\, or by written,comment) and the period for making their comments\, the name and signature of the agency head or designee\, the date the notice was signed\, the date and time the notice was received in the Office of Administrative Rules and the name of the person receiving it\, the date the 120 day rules become effective and lapse\, and the Office of Administrative Rules and the originating agency's numbers.",Permanent. Retain for 15 year(s),Public,
1703,Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare.,Administrative review case files,1979-,Alphanumerical,"Also known as the administrative record. Information an agency relies upon when making a rule under the Utah Administrative Rulemaking Act\, Title 63G\, Chapter 3\, including copies of ""(a) the proposed rule\, change in the proposed rule\, and the rule analysis form; (b) the public comment received and recorded by the agency during the public comment period; (c) the agency's response to the public comment; (d) the agency's analysis of the public comment; and (e) the agency's report of its decision making process."" (Subsection 63G-3-102(1)) Also may include records and other information used by agencies to support rulemaking decisions. Agencies are required to file the administrative record along with their responsive pleadings with the court when the rule is challenged.",Retain permanently,Public,
28398,Judicial Conduct Commission,Administrative Rules Working Files,2002 -,chronological,"Also known as the administrative record. Information an agency relies upon when making a rule under the Utah Administrative Rulemaking Act\, Title 63G\, Chapter 3\, including copies of ""(a) the proposed rule\, change in the proposed rule\, and the rule analysis form; (b) the public comment received and recorded by the agency during the public comment period; (c) the agency's response to the public comment; (d) the agency's analysis of the public comment; and (e) the agency's report of its decision making process."" (Subsection 63G-3-102(1)) Also may include records and other information used by agencies to support rulemaking decisions. Agencies are required to file the administrative record along with their responsive pleadings with the court when the rule is challenged.",Retain for 6 year(s),Public,
30696,Department of Health and Human Services. Executive Medical Director. Center for Medical Cannabis.,Medical Cannabis regulatory executive correspondence,2018-,Database.,"The Center for Medical Cannabis (CMC) mandates are outlined in Utah Code 26B-1-420 (2023)\, 26B-4-2 (2023)\, 26B-1-421 and Utah Code 58-37. The mandates include historical records created by the CMC\, such as executive correspondence.",Retain permanently,Public,
30527,"Dern, George Henry",Records,1872-1936.,None.,"Personal papers\, records\, diaries\, photographs\, scrapbooks\, and other materials created by George H. Dern and his wife Charlotte ""Lottie"" Brown.",Permanent. Retain,Public,6.90 cubic feet
11588,Department of Corrections. Central Utah Correctional Facility (Gunnison),Construction project case files,1985-2022.,Chronological,Case files created for every building whether for construction of new buildings or reconstruction of rented buildings.,Permanent. Retain for 10 year(s) after final action,Protected,
14087,Trenton (Utah),Building plans,undated,none,"These are the blueprints and specifications submitted by building contractors or owners when applying for a building permit for the construction of commercial\, industrial\, or apartment structures. The specifications are compiled by the architect for use by the contractor to complete detail work providing type\, grade\, brand of materials to be used\, and general conditions which govern the methods to be employed. They also identify the temporary facilities\, job cleanup\, security\, time limits\, deadlines\, and responsibilities of the architect\, owner and contractor. They are used for determining code compliance and the enforcement of building codes. They are usually arranged by permit number or address.",Retain permanently,Public,6 microfilm reels
14258,Murray (Utah),"Building plans, nonresidential",undated,,"These are the blueprints and specifications submitted by building contractors or owners when applying for a building permit for the construction of commercial\, industrial\, or apartment structures. The specifications are compiled by the architect for use of the contractor to complete detail work providing type\, grade\, brand of materials to be used and general conditions which govern the methods to be employed by the contractor in completing work as well as temporary facilities\, job cleanup\, security\, time limits\, deadlines\, and the responsibilities of the architect\, owner and contractor. They are used for determining code compliance and the enforcement of building codes. They are usually arranged by permit number or address.",Permanent. Retain for 7 year(s),,
21548,Park City (Utah). Planning,Nonresidential building plans,1980-,Numerical,"These are the blueprints and specifications submitted by building contractors or owners when applying for a building permit for the construction of commercial\, industrial\, or apartment structures. The specifications are compiled by the architect for use by the contractor to complete detail work providing type\, grade\, brand of materials to be used\, and general conditions which govern the methods to be employed. They also identify the temporary facilities\, job cleanup\, security\, time limits\, deadlines\, and responsibilities of the architect\, owner and contractor. They are used for determining code compliance and the enforcement of building codes. They are usually arranged by permit number or address.",Retain permanently,Public,
25632,Department of Transportation. Engineering & Operations. Operations. Traffic & Safety,Railroad project files,2003-,"Alphabetical by project name, thereunder chronological by year.","These records support the agency's function to regulate and promote safety at all locations in the state where public accesses and roads cross railroad tracks. Records document the construction\, maintenance\, and assessment of public roads that intersect with railroad lines. These records may include project plan sets\, final environmental impact statements\, memoranda\, and related correspondence; does not include railroad inspection records.",Permanent. Retain for 15 year(s) after end of project or program,Public,
28524,Department of Transportation. Engineering & Operations. Operations. Traffic & Safety,Project files,1920-,Numerical by Project Identification Number (PIN).,"These records support the agency's function to improve transportation safety in work zones\, school zones\, traffic intersections\, and crosswalks statewide through the design and incorporation of traffic management systems (Utah Code 72-6-115(1)(b) (2012)). Records are used to document what was in place prior to construction\, preparation undertaken for the project\, and the final plan and specification for what was constructed. Records may include project plan sets\, special provisions\, environmental and archaeological clearances\, and related correspondence. Includes an index.",Permanent. Retain for 15 year(s),Public,9.00 cubic feet
27687,Department of Culture and Community Engagement. Division of Indian Affairs,Indian Burial Repository plans and specifications,1994-,,"This series contains architectural plans and specifications for an Indian Burial Repository to be constructed at Pioneer Trails State Park. The plans were prepared in July and August 1994 for the Department of Natural Resources by Eldredge and Nicholson Architects of Salt Lake City. These copies of the plans presumably came to the Office of Indian Affairs because the Office would have been involved in the planning of the repository and in the on-going placement of Native American remains in the repository. The plans include blue-line copies on 24"" x 36"" sheets as well as reduced black-line copies on 11"" x 17"" sheets. The specifications are on 8 1/2"" x 11 "" paper.",Permanent. Retain until administrative need ends,Public,
59916,Department of Corrections. Division of Administrative Services,Building construction project files,1980-2022,Alphabetical by building name,"These are case files used by the facilities bureau to review building plans\, to make changes in designs\, and to ensure that the designs are correct and meet the specifications prepared by the Department. These records include architectural designs\, specifications\, correspondence\, contract agreements\, final building plans\, and cost analysis data.",Permanent. Retain for 10 year(s) after disposition of asset,Protected,
29697,Metropolitan Water District of Salt Lake & Sandy (Utah),Point of The Mountain Aqueduct construction plans and specifications,2004-2007.,Chronological,"These records are construction project management records\, final plans\, and specifications for the Point of the Mountain Aqueduct. This series includes the final drawings\, requests for information\, submittals\, change orders\, inspection notebooks\, and inspection reports for new construction of the Point of Mountain Aqueduct. This aqueduct was completed in 2007.",Permanent. Retain for 30 year(s),Protected,
809,Duchesne County (Utah). County Clerk,Construction project administrative files,ca. 1960-,Alphabetical by subject.,"These files document the construction of county roads and buildings. They include correspondence\, invoices\, and original contracts.",Retain permanently,,
6658,Department of Transportation. Engineering & Operations. Project Development. Construction,Highway as-constructed plans,1912-,"Chronological, thereunder numerical by district number.","These are plans of actual highway construction\, which may differ from the originally designed plans. The plans indicate terrain and highway construction and specifications respecting slope\, grade\, asphalt\, and other features.,Final plans and specifications for approved and constructed buildings\, facilities\, road and bridges. Documents construction of new buildings or facilities as well as renovation of owned buildings and rented buildings.",Retain permanently,Public,3 microfilm reels
26350,Grantsville (Utah),Nonresidential building plans,1900-,Numerical by permit number,"These are the blueprints and specifications submitted by building contractors or owners when applying for a building permit for the construction of commercial\, industrial\, or apartment structures. The specifications are compiled by the architect for use by the contractor to complete detail work providing type\, grade\, brand of materials to be used\, and general conditions which govern the methods to be employed. They also identify the temporary facilities\, job cleanup\, security\, time limits\, deadlines\, and responsibilities of the architect\, owner and contractor. They are used for determining code compliance and the enforcement of building codes. They are usually arranged by permit number or address.",Retain for 7 year(s),Public,
28555,Department of Transportation. Engineering & Operations. Region Four,Design project plan sets,1920-,Numerical by index number,"These records document the design of roads--interstates\, highways\, and Utah State routes--in San Juan\, Grand\, Kane\, Washington\, Garfield\, Iron\, Piute\, Beaver\, Wayne\, Sevier\, Millard\, Emery\, Carbon\, and Sanpete counties\, and the southeast corner of Utah County\, as they are built. These records are used by agency employees and contractors as a reference for roadway and structure rehabilitation\, reconstruction\, renovation and maintenance. They are also used to identify roadway features (such as signs\, drainage systems\, utilities\, and new right of way lines) and their characteristics and conditions for the purpose of updating\, renovating\, or maintaining them. These records are produced on 24"" x 36""-size and 11"" x 17""-size paper and/or Mylar\, and may contain the necessary index to sheets\, roadway layout drawings\, profiles\, detail drawings\, summary sheets\, special provision drawings\, special provisions books\, additional project documentation\, etc.\, in order to meet the Utah Department of,Transportation standard requirements. Some of these records have been produced manually on a drafting board\, while others have been generated using electronic computer drafting programs (CAD technology). These records may include both the original awarded plans\, as well as the as-constructed plan sets that may include any changes made to the original design drawings as the road was constructed\, such as notes\, design modifications\, and any other information that the Resident Engineer (RE) deems necessary to include.",Permanent. Retain for 25 year(s),Public,2.00 cubic feet
30810,Tooele (Utah),Public works project files,1927-1937.,Chronological.,"This series includes project files for Tooele City public works projects funded through city bonds. Files may include facility blueprints and project plans\, meeting records\, bond certificates\, construction bids and financial records.",Retain permanently,Public,
30272,Taylorsville (Utah),Engineering and Capital Project books,1996 -,Alphabetical by project name thereunder numerical by street number.,"These records document construction of new buildings\, facilities and infrastructure as well as renovation of city-owned buildings. The records are used to verify and document plans and specifications for capital projects within Taylorsville city limits. Records may contain traffic control drawings\, storm drainage plans\, documentation pertaining to retention/detention ponds\, and road widening projects.",Retain permanently,Protected,
30322,Clarkston (Utah),Public Works records,1910-1970,Chronological by year of project.,"This series contains a variety of records related to public works projects carried out by the town of Clarkston. The records largely focus on two projects\, one in 1939 and one in 1963\, both related to the town's waterworks. The 1939 project was funded by a grant from the Public Works Administration. These records include such documents as applications for grant funding\, telegrams between the town and the federal government\, bank statements and correspondence regarding loans\, engineering reports\, bacteriological reports\, correspondence with waterworks equipment companies\, easements and agreements between the town of Clarkston and residents on water usage and water rights\, correspondence with various state departments including the State Department of Health\, and bidsheets for equipment. Of note are a series of correspondence between the town council and the staff of Senator Elbert Thomas and Congressman Abe Murdock regarding their respective discussions of Clarkston's project on the,Senate and House floors during debate on the future of the PWA's funding. Documents related to this project date from the early 1930s prior to the project's start into the late 1940s\, when finances relating to the project were still in the process of being settled. The second set of records focusing on the 1963 project relate to another federally funded project\, this time for the improvement of the waterworks. These records consist of such material as correspondence with engineering companies and various state departments\, correspondence with lawyers\, project specifications and contracts\, water rent agreements\, bacteriological reports\, town council minutes\, and ordinances and resolutions related to the project. This series also contains a small amount of miscellaneous records related to public works projects\, including correspondence with state housing authorities\, various reports\, and correspondence with legal authorities\, state and federal governmental agencies\, engineering,companies\, and town officials.",,Public,1.20 cubic feet
30808,Tooele (Utah),Federal relief programs project files,1932-1944.,"Roughly chronological, thereunder numerical by project number.","This series contains project files and applications for federally funded public works projects for Tooele City. Records include but are not limited to; project applications\, financial statements and related progress reports related to projects funded by the Federal Emergency Administration of Public Works\, Civil Works Projects\, Emergency Relief Administration \, Works Project Administration\, Federal Works Agency\, Federal Housing Administration and War Production Board. Projects included sewer installation\, street paving\, residential house construction and the construction of the Tooele City Hall.",Retain permanently,Public,
21705,Park City (Utah). Public Works,Construction project files,1988-,Alphabetical by project name.,"These project files document the planning\, design\, and construction of municipally-owned facilities\, structures or systems. They are also used for budget planning and litigation research. They include correspondence\, copies of agreements\, engineer's personal notes\, guarantees and warranties\, testing reports\, reports (daily\, weekly\, monthly)\, and permits to work in the public way for municipality projects such as street drains\, curb and gutter\, sidewalk\, paving extensions\, street construction and repairs to additions to city buildings.",Retain permanently,Public,
30154,Holladay (Utah),City construction project files,1999-,Alphabetical by project name.,"These project files document the development of city-owned property or the sale of city-owned property\, and include appraisals\, purchase contracts\, and plans.",Retain permanently,Public,
30208,Washington City (Utah),City building project records,1988-2019,None.,"Final plans and specifications for approved and constructed buildings\, facilities\, roads\, and bridges. Documents construction of new buildings\, facilities\, and infrastructure as well as renovation of owned buildings and rented buildings.",,Public,0.40 cubic foot
30249,State Library Division,Building plans,1992,None.,"These records are the building plans for the state office building located at 250 North 1950 West\, Salt Lake City\, UT 84116 and occupied by the State Library Division\, State Mail\, and the Library for the Deaf and Blind. These records include the as-built plans and specifications\, blueprints\, drafts\, bids\, architecture company and construction company contacts\, and other related information.",Retain permanently,Exempt,0.25 cubic foot
25842,Weber State University (Utah),Construction case files,1947-,"Alphabetical by building identifier number, thereunder numerical by project number.",Case files documenting the construction of new buildings and the renovation of older buildings on the university campus.,Permanent. Retain for 50 year(s) after end of project or program,Public,
30412,Sandy (Utah). Public Works Department,Sandy Junior High School building plans,1927.,Numerical by sheet number.,These records contain a set of building plans for the Sandy City Junior High School building constructed in 1927. The building plans include specifications for the construction of the exterior and interior of the school.,Retain permanently,Public,0.05 cubic foot
28999,Provo City School District (Utah),Building plans,ca. 1930-,"Alphabetically by school name, thereunder by plan date.",These are the final plans and specifications for approved and constructed district buildings.,Permanent. Retain until disposition of asset,Public,2.50 cubic feet
10049,Lehi (Utah),Nonresidential building plans,1978-,Numerical by permit number.,"These are the blueprints and specifications submitted by building contractors or owners when applying for a building permit for the construction of commercial\, industrial\, or apartment structures. The specifications are compiled by the architect for use of the contractor to complete detail work providing type\, grade\, brand of materials to be used and general conditions which govern the methods to be employed by the contractor in completing work as well as temporary facilities\, job cleanup\, security\, time limits\, deadlines\, and the responsibilities of the architect\, owner and contractor. They are used for determining code compliance and the enforcement of building codes. They are usually arranged by permit number or address.",Permanent. Retain for 7 year(s),Public,
13634,Dixie Deer Special Service District (Utah),Construction drawings,undated,Numerical,"These drawings illustrate the extension\, improvement\, or upgrade of water lines\, storm drains\, irrigation systems\, wells\, tanks\, power lines\, or related facilities. They are used by contractors to construct projects\, and for reference and informational purposes.",Retain permanently,Public,
18096,Road Commission,Highways as constructed drawings,1932-1975.,By project.,These are plans of proposed state roads. Summary sheets and lists of structures are included.,,Public,90 microfilm reels
21662,Park City (Utah). Public Works,As-built construction drawings,1977-,Numerical,"These drawings illustrate the extension\, improvement\, or upgrade of water lines\, storm drains\, irrigation systems\, wells\, tanks\, power lines\, or related facilities. They are used by contractors to construct projects\, and for reference and informational purposes.",Retain permanently,Public,
28626,Department of Transportation. Region Three,Construction project files,1930-2017.,Alphanumerically by project number,"These records support the agency's function to design\, construct\, and maintain roadways (interstate\, state highways\, and city and county roads) in Daggett\, Duchesne\, Juab\, Uintah\, Utah\, and Wasatch counties. These records document what was in place prior to construction\, preparation undertaken for the project\, and the final plan and specifications. Records may include preliminary\, awarded\, and as-constructed plan sets\, environmental and archaeological clearances\, special provisions\, contracts\, utility agreements\, correspondence\, and other related documentation. Includes an index.,Final plans and specifications for approved and constructed buildings\, facilities\, road and bridges. Documents construction of new buildings or facilities as well as renovation of owned buildings and rented buildings.",Permanent. Retain for 10 year(s),Public,
85101,Kanosh (Utah),"Building plans, nonresidential",undated,Numerical by permit number.,"These are the blueprints and specifications submitted by building contractors or owners when applying for a building permit for the construction of commercial\, industrial\, apartment structures. The complete detail work providing type\, grade\, brand of materials to be used and general conditions which govern the methods to be employed by the contractor in completing work as well as temporary facilities\, job cleanup\, security\, time limits\, deadlines\, and the responsibilities of the architect\, owner\, and contractor. They are used for determining and enforcing building code compliance.",Permanent. Retain until administrative need ends,,
1692,Department of Environmental Quality. Division of Solid and Hazardous Waste,Engineering plans,2009.,Alphanumerical,Final plans and specifications for state buildings as they were finally built and approved.,Permanent. Retain until final action,,
26377,University of Utah (Utah),As-built plans,1911-,Numerical by project number.,Final plans and specifications for approved buildings constructed by the University of Utah.,Permanent. Retain until administrative need ends,,
29576,Department of Transportation. Finance,State and federal closed-project financial records,2017-,Alphanumerical by contract number.,"These are financial records related to closed state and federal projects\, including payable\, receivable\, co-op\, utilities\, and related records.",Permanent. Retain for 10 year(s),Public,
30332,Provo (Utah),City Center architectural renderings,"ca. 1968, 1974.",None.,Records contain architectural renderings of the Provo City Center building. The images depict architectural concepts for the building's design and interior.,Retain permanently,Public,0.50 cubic foot
30509,Cache County (Utah). County Clerk,Cache-Logan Airport project files,1985-1993,Chronological,"Series contains project files related to the construction and management of the Cache-Logan Airport. Records include holding reports\, consulting and engineering firm results\, plans\,financial reports\, and related correspondence.",Retain permanently,Protected,
12126,Salt Lake City (Utah). Division of Building Services and Licensing,Nonresidential building plans,1963-,Numerical by plan number,"These are the blueprints and specifications submitted by building contractors or owners when applying for a building permit for the construction of commercial\, industrial\, or apartment structures. The specifications are compiled by the architect for use by the contractor to complete detail work providing type\, grade\, brand of materials to be used\, and general conditions which govern the methods to be employed. They also identify the temporary facilities\, job cleanup\, security\, time limits\, deadlines\, and responsibilities of the architect\, owner and contractor. They are used for determining code compliance and the enforcement of building codes. They are usually arranged by permit number or address.",Permanent. Retain until administrative need ends,Public,89 microfilm reels
15065,Millville (Utah),Construction drawings,undated,,"These drawings illustrate the extension\, improvement\, or upgrade of water\, sewer\, or power lines. They are used by contractors to construct projects\, and for reference and informational purposes.",Retain permanently,Public,
23774,Granite School District (Utah),School building plans and specifications,ca. 1915-,"Roughly alphabetical by school name, thereunder chronological by plan dates.",These are the final plans and specifications for approved and constructed district buildings.,,Public,4.40 cubic feet 5 microfilm reels
28785,Nibley (Utah),As-built road construction plans,1970-,Alphabetical,These records support the Planning and Zoning Commissions function to advise the agency on land use and development (Utah Code 10-9a-302 (2005)). Records are drawings for the construction and modification of roadways and are used to determine code compliance and set the quality standard. Information includes specifications and approvals for projects.,Permanent. Retain for 5 year(s),Public,
5825,Department of Transportation,Highway district building drawings and specifications,ca. 1960.,by building,Final plans and specifications for approved and constructed state buildings.,Permanent. Retain for 1 year(s),Public,
17853,Department of Transportation,Highways as constructed plans,1978-1987.,,Final plans and specifications for approved and constructed state buildings.,,Public,99 microfilm reels
25369,Capitol Preservation Board,As built construction plans and specifications,1999-,Alphabetical by name,Final plans and specifications for approved and constructed state buildings.,Permanent. Retain for 1 year(s),Public,
29658,West Jordan (Utah),As-built Construction Plans and Specifications,1981-,"Chronological by project number, thereunder by project name.","These records document capital projects for West Jordan City\, including facilities\, parks\, road\, sewer\, streets\, water\, etc.These project files document the planning\, design\, and construction of municipally-owned facilities\, structures or systems. Project Books that include legal and procedural documents\, technical specifications\, maps\, and drawings The files include correspondence\, copies of agreements\, engineer's personal notes\, guarantees and warranties\, testing reports\, reports (daily\, weekly\, monthly)\, and permits to work in the public way for municipality projects such as street drains\, curb and gutter\, sidewalk\, paving extensions\, street construction\, and repairs to addition to city buildings.",,Public,
29741,Beaver County School District (Utah),Building plans,1934-1992.,"Alphabetically by school, thereunder chronological by year produced.",This series contains building plans for additions and renovation of schools in the Beaver County School District. The plans were drawn up by local construction and contracting firms and approved by the school district.,Retain permanently,Public,0.15 cubic foot
6392,Road Commission. Department of Highways,Project files,1923-1972.,Alphanumerical.,Case files documenting the construction of new buildings and the renovation of rented buildings for state use.,,Public,
24349,Capitol Preservation Board,Architectural proposals and reports,1998-,Alphabetical by type.,Case files documenting the construction of new buildings and the renovation of rented buildings for state use.,Permanent. Retain until administrative need ends,Public,
10247,Department of Human Services.$bDivision of Aging and Adult Services,Personnel files for permanent employees,1975-2003.,Alphabetical by surname.,"Complete work history of individual while employed by the State. Refer to UCA 67-18-1\, et seq. When an employee transfers to another state agency\, the official personnel file must be sent to the new agency.",Retain for 65 year(s) after separation,Private,
11522,Judicial Council. Administrative Office of the Courts,Personnel records,1988-,"Chronological, thereunder alphabetical by employee surname.","Complete work history of individual while employed by the State. Refer to UCA 67-18-1\, et seq. and DHRM standards on accessing\, maintaining\, and managing employee personnel files. When an employee transfers to another state agency\, the official personnel file must be sent to the new agency. The file should include current information on performance evaluations\, performance plans\, position description\, career mobility agreement\, insurance benefits notification (ADNT-1)\, job swap agreement\, and overtime agreement where applicable. Also contains application for employment\, employees' social security card (copy)\, Notice of personnel action (DHRM 33)\, Human resource profile/events (DHRM 34)\, Termination form (DHRM 35)\, Employment,eligibility verification form\, Exit interview form\, New employee orientation self-guide\, and retirement/deferred compensation plan notification (ADNT-2). May contain documentation on employee withholding\, completion of course certificates\, conflict of interest letters\, incentive award results\, letters of commendation\, leave records\, health records\, and leave adjustment reports.",Retain for 65 year(s),Private,
12355,Board of Regents (Utah). Higher Education Assistance Authority,Personnel files,1978-,Alphabetical by surname,"Complete work history of individual while employed by the State. Refer to UCA 67-18-1\, et seq. When an employee transfers to another state agency\, the official personnel file must be sent to the new agency. File should include current information on performance evaluations\, performance plans\, position description\, career mobility agreement\, insurance benefits notification (ADNT-1)\, job swap agreement\, and overtime agreement where applicable. Also contains application for employment\, employees' social security card (copy)\, Notice of personnel action (DHRM_33)\, Human resource profile/events (DHRM_34)\, Termination form (DHRM_35)\, Employment eligibility verification form\, Exit interview form\, New employee orientation self-guide\, and,retirement/deferred compensation plan notification (ADNT-2). May contain documentation on employee withholding\, completion of course certificates\, conflict of interest letters\, incentive award results\, letters of commendation\, leave records\, health records\, and leave adjustment reports. Also contains resumes and interview evaluations.",Retain for 65 year(s) or until separation,Private,
14781,Department of Human Services.$bDivision of Child and Family Services.$bOgden Office and Northern Region Administration,Personnel files,1975-2003.,Alphabetical by employee surname,"Complete work history of individual while employed by the State. Refer to UCA 67-18-1\, et seq. When an employee transfers to another state agency\, the official personnel file must be sent to the new agency. File should include current information on performance evaluations\, performance plans\, position description\, career mobility agreement\, insurance benefits notification (ADNT-1)\, job swap agreement\, and overtime agreement where applicable. Also contains application for employment\, employees' social security card (copy)\, Notice of personnel action (DHRM_33)\, Human resource profile/events (DHRM_34)\, Termination form (DHRM_35)\, Employment eligibility verification form\, Exit interview form\, New employee orientation self-guide\, and,retirement/deferred compensation plan notification (ADNT-2). May contain documentation on employee withholding\, completion of course certificates\, conflict of interest letters\, incentive award results\, letters of commendation\, leave records\, health records\, and leave adjustment reports.",Retain for 65 year(s) after separation,Private,
22793,Salt Lake Community College (Utah),Personnel files,1949-1999.,Alphabetical by last name.,"Complete work history of individual while employed by the State. Refer to UCA 67-18-1\, et seq. and DHRM standards on accessing\, maintaining\, and managing employee personnel files. When an employee transfers to another state agency\, the official personnel file must be sent to the new agency. The file should include current information on performance evaluations\, performance plans\, position description\, career mobility agreement\, insurance benefits notification (ADNT-1)\, job swap agreement\, and overtime agreement where applicable. Also contains application for employment\, employees' social security card (copy)\, Notice of personnel action (DHRM 33)\, Human resource profile/events (DHRM 34)\, Termination form (DHRM 35)\, Employment,eligibility verification form\, Exit interview form\, New employee orientation self-guide\, and retirement/deferred compensation plan notification (ADNT-2). May contain documentation on employee withholding\, completion of course certificates\, conflict of interest letters\, incentive award results\, letters of commendation\, leave records\, health records\, and leave adjustment reports.",Retain for 65 year(s) after separation,Private,
22845,Salt Lake Community College (Utah),Personnel files,2000-,Chronological by scan date,"Complete work history of individual while employed by the State. Refer to UCA 67-18-1\, et seq. and DHRM standards on accessing\, maintaining\, and managing employee personnel files. When an employee transfers to another state agency\, the official personnel file must be sent to the new agency. The file should include current information on performance evaluations\, performance plans\, position description\, career mobility agreement\, insurance benefits notification (ADNT-1)\, job swap agreement\, and overtime agreement where applicable. Also contains application for employment\, employees' social security card (copy)\, Notice of personnel action (DHRM 33)\, Human resource profile/events (DHRM 34)\, Termination form (DHRM 35)\, Employment,eligibility verification form\, Exit interview form\, New employee orientation self-guide\, and retirement/deferred compensation plan notification (ADNT-2). May contain documentation on employee withholding\, completion of course certificates\, conflict of interest letters\, incentive award results\, letters of commendation\, leave records\, health records\, and leave adjustment reports.",Retain for 65 year(s) or until separation,Private,
26778,Weber State University (Utah),Faculty tenure review files,1950-,Alphabetical by surname,"This series contains records which document the granting of tenure and promotions to faculty members. They are used by the administration to monitor the job status and tenure track status of current and former university employees. For administrative purposes\, promotion and tenure records are maintained separately from the official personnel file.These records include tenure evaluations \, appointments\, applications for admission\, retention decisions\, and records documenting promotions.",Retain for 65 year(s),Protected,
84009,Board of Education. Office of Education. Teaching and Learning,Certification verifications,1980-,Chronological,"This record is a list of teachers certified on a given date. There are different levels of certification\, and in order for a teacher to teach they must be accredited at each level. Verification of certification assignment shows the name and address of the teacher\, level of certification\, and name of recommending official. The official copy of this information is made part of the Board of Education minutes\, series 1846\, since the Board approves these certifications.",Retain for 65 year(s),Public,
29648,Alianza Academy (Utah),Human resource and payroll records,2010-,"Alphabetical by name, thereunder chronological.","These are the personnel files for all school employees. They are used to document employment\, continuing education\, and career development. The files include the employment applications\, authorization for hire forms\, placement records\, employee history card\, copies of school transcripts\, pay and leave history\, work performance\, in-service training completion certificates and credits\, evaluation records\, teaching certificates\, previous teaching experience\, contracts\, lane change requests\, and related correspondence. May also include fingerprints and verification of the criminal background check.",,Private,
29752,Lakeview Academy (Utah),Human resource and payroll related records,2006-,"Alphabetical, thereunder chronological.","These are the personnel files for all school employees\, along with all other records related to the human resource and payroll functions. They are used to document employment\, wages\, benefits\, and other human resource and payroll related information. The files include the employment applications\, employee history\, pay and leave history\, work performance\, evaluation records\, teaching certificates\, and related correspondence. Records may also include fingerprints and verification of the criminal background check. These files also include the history of benefits offered and taken\, contracts with brokers and providers\, and payroll reports including time cards.",Retain for 65 year(s),Private,
29801,Beaver County School District (Utah),Personnel records,1920-,Chronological.,"These are the personnel files for all school employees. They are used to document employment\, continuing education\, and career development. The files include the employment applications\, authorization for hire forms\, placement records\, employee history card\, copies of school transcripts\, pay and leave history\, work performance\, in-service training completion certificates and credits\, evaluation records\, teaching certificates\, previous teaching experience\, contracts\, lane change requests\, and related correspondence. May also include fingerprints and verification of the criminal background check.",Retain for 65 year(s),Private,1.00 cubic foot
30098,West Jordan (Utah),Personnel files,1941-,Alphabetical by employees last name.,"These records are official employment files for the city of West Jordan employees. The records are created for each employee upon hire and maintained by the city Human Resources office. These files may include the employment application\, W-4 records\, pay records\, leave documentation\, performance evaluations\, training certifications\, disciplinary actions\, correspondence\, and termination and retirement records.",Retain for 65 year(s),Private,
30475,American Preparatory Academy (Utah). Salem Campus,Employment history records,2003-,"Chronological by year, then alphabetical","Employment history records document current and previous employees of American Preparatory Academy. The records are created when employees are hired\, and updated as needed. The records may contain employee details such as name\, address\, and contact information\, as well as employment details such as department and position information\, earnings\, deductions\, and other related information.",Retain for 65 year(s) after date of hire,Private,
13489,Utah County (Utah). County Clerk,Personnel files,1947-,alphabetical by surname,"Employment history documents a person's application\, hiring\, and employment with a governmental entity\, including all records necessary to calculate benefits. Final actions taken as a result of disciplinary action or grievances are included in this schedule.",Retain for 65 year(s),,
19931,Central Utah Water Conservancy District (Utah),Certificates of eligibility,2023.,,"These are certificates of eligibility with related requests\, forms\, correspondence\, and statement of reasons for passing over a ""preference eligible"" and selecting a ""non-preference eligible.""",Retain for 65 year(s),Private,
29154,Ascent Academies of Utah (Utah),Personnel records,2013-,Alphabetical.,"These are the personnel files for all school employees. They are used to document employment\, continuing education\, and career development. The files include the employment applications\, authorization for hire forms\, placement records\, employee history card\, copies of school transcripts\, pay and leave history\, work performance\, in-service training completion certificates and credits\, evaluation records\, teaching certificates\, previous teaching experience\, contracts\, lane change requests\, and related correspondence. May also include fingerprints and verification of the criminal background check.",,Private,
29165,Leadership Learning Academy (Utah),Personnel records,2012-,Alphabetical.,"These are the personnel files for all school employees. They are used to document employment\, continuing education\, and career development. The files include the employment applications\, authorization for hire forms\, placement records\, employee history card\, copies of school transcripts\, pay and leave history\, work performance\, in-service training completion certificates and credits\, evaluation records\, teaching certificates\, previous teaching experience\, contracts\, lane change requests\, and related correspondence. May also include fingerprints and verification of the criminal background check.",,Private,
29187,Mountain West Montessori Academy (Utah),Personnel records,2013-,Alphabetical.,"These are the personnel files for all school employees. They are used to document employment\, continuing education\, and career development. The files include the employment applications\, authorization for hire forms\, placement records\, employee history card\, copies of school transcripts\, pay and leave history\, work performance\, in-service training completion certificates and credits\, evaluation records\, teaching certificates\, previous teaching experience\, contracts\, lane change requests\, and related correspondence. May also include fingerprints and verification of the criminal background check.",,Private,
29200,Wasatch Peak Academy (Utah),Personnel records,2005-,Alphabetical.,"These are the personnel files for all school employees. They are used to document employment\, continuing education\, and career development. The files include the employment applications\, authorization for hire forms\, placement records\, employee history card\, copies of school transcripts\, pay and leave history\, work performance\, in-service training completion certificates and credits\, evaluation records\, teaching certificates\, previous teaching experience\, contracts\, lane change requests\, and related correspondence. May also include fingerprints and verification of the criminal background check.",,Private,
29593,Kairos Academy (Utah),Personnel records,2013-2017.,Alphanumerical.,"These are the personnel files for all school employees. They are used to document employment\, continuing education\, and career development. The files include the employment applications\, authorization for hire forms\, endorsements\, class assignments\, copies of school transcripts\, benefit history\, work performance\, in-service training completion certificates and credits\, evaluation records\, previous teaching experience\, contracts\, and related correspondence. May also include fingerprints\, birth certificate copies\, and verification of the criminal background check.",,Private,
5606,Tooele County (Utah). County Commission. Bureau of Personnel,Personnel files,i [ca._ 1960]-,"Chronological, thereunder alphabetical by employee's name.","These files are the official employment files for all county employees and usually include the original employment application\, correspondence\, credential files\, letters of commendation\, pay and leave history\, work performance\, training certificates\, and evaluation forms.",Retain for 65 year(s) after separation,Private,
26122,Utah Counties Indemnity Pool (Utah),Personnel files,1992-,Alphabetically by surname.,"These records contain complete work history of an individual (excluding medical/psychological information) while employed by UCIP. The employee's personnel file shall be subject to the rules governing personnel files. The file typically includes applications for employment\, employment eligibility certification records\, Form 1-9 and other documents required by the U.S. Citizenship and Immigration Services\, personnel actions\, corrective action plans\, notices of disciplinary action\, new employee orientation information\, performance plans and evaluations\, letters of appreciation/commendation\, separation and leave without pay records\, employee benefits notification forms for PEHP and URS\, training certifications\, leave and time records\, copies of any documents affecting the employee's conduct\, status or salary\, etc.",Retain for 65 year(s),Private,
26701,Washington County (Utah). County Auditor,Retirement reports,1973-,Chronological by pay period thereunder alphabetical by employee surname.,"These reports are generated each pay period by the county and by Utah Retirement Systems. They list all employer and employee contributions for covered employee. Information includes social security number\, member/employee name\, earnings\, and total contributions made to retirement\, 401K\, 457\, and Roth IRA accounts.",Retain for 65 year(s),,
15121,Millville (Utah),Employee earnings history record file,undated,,These cumulative records contain information on individual earnings and municipal service.,Retain for 65 year(s) or until separation,Public,
24516,Jordan Valley Water Conservancy District (Utah),Employment application (hired),1955-,Alphabetical by name,"These are application forms completed by persons seeking municipal employment who were subsequently hired. They include the name\, address\, and telephone number of the applicant\, employment history\, education\, and a list of references. This should be filed in the Personnel file.",,Private,
13639,Dixie Deer Special Service District (Utah),Employee history cards,undated,Alphabetical,"These cards provide a summary of individual employee municipal employment. They are used exclusively for easy reference. The cards include the employee's name\, date service began\, social security number\, birth date\, health certificates and dates\, work experience\, salaries\, and special assignments.",Retain for 7 year(s) after separation,Private,
19929,Department of Public Safety. Bureau of Forensic Services,Criminalist proficiency test records,1994-,Alphabetical by surname,"These records document the results of tests the criminalists at the Crime Lab take every one to four years to maintain their accreditation from the American Society of Crime Lab Directors--Laboratory Accreditation Board. The tests measure the employee's ability to obtain correct results when testing evidence. Different tests are given for different areas\, including drugs\, serology\, DNA\, glass\, hair\, fibers\, paint\, firearms\, tool marks\, arson\, fingerprints\, blood spatter\, and head lamp and filament specialties. Criminalists typically specialize in only a handful\, not all\, of the above areas.",Retain for 65 year(s),Private,
28413,South Davis Water Improvement District (Utah),Employee personnel files,1954-,Chronological thereunder alphabetical by last name,"These records support the agency's administrative function to manage its human resources. These records document the hiring and employment of individuals. Information includes the original application\, records necessary to calculate benefits\, related professional training\, and any final disciplinary actions or grievances.",Retain for 65 year(s),Private,
28747,Park City Fire Service District (Utah),Employment history records,1952-,Chronoligical by year.,These records support the agency's administrative function to document the hiring and employment of current and former employees. Information includes all records necessary to calculate benefits and may include final disciplinary actions or grievances.,Retain for 65 year(s),Private,
29134,Bear River Health Department (Utah),Personnel records,1971-,Alphabetical and thereunder chronological.,"These records support the agency's administrative function to manage its human resources. These records document the hiring and employment of individuals. Information may include the original application\, records necessary to calculate benefits\, related professional training\, and any final disciplinary actions or grievances.",Retain for 65 year(s) or for 7 year(s),Private,
17995,St. George (Utah). Department of Administrative Services,Personnel files,ca. 1900.,Alphabetical,"These files are the official employment files for all municipal employees and usually include the original employment application\, correspondence\, credential files\, letters of commendation\, pay and leave history\, work performance\, training certificates\, and evaluation forms.",Retain for 65 year(s) or until separation,Private,
21834,Park City (Utah). City Manager,Medical and dental insurance record files - personnel files,1976-,Alphabetical,These files contain medical and dental records submitted by the municipal employees afforded medical/dental benefits and/or retirement benefits. They contain current medical/dental plan enrollment documents and other medical/dental plan documents.,,Private,
24684,Riverdale (Utah),Personnel files,1946-,"Alphabetical by name, thereunder chronological","These files are the official employment files for all municipal employees and usually include the original employment application\, correspondence\, credential files\, letters of commendation\, pay and leave history\, work performance\, training certificates\, and evaluation forms.",Retain for 65 year(s) after separation,Private,
11463,Intermountain Power Agency (Utah),Job applicant records - hired,undated,None,"These are application forms completed by persons seeking municipal employment who were subsequently hired. They include the name\, address\, and telephone number of the applicant\, employment history\, education\, and a list of references. This should be filed in the Personnel file.",Retain until final action,Private,
27759,Utah Local Governments Trust (Utah),Personnel records,1974-,Alphabetical,"These files are the official employment files for all municipal employees and usually include the original employment application\, correspondence\, credential files\, letters of commendation\, pay and leave history\, work performance\, training certificates\, and evaluation forms.",Retain for 65 year(s),Private,
8054,Department of Human Services.$bDivision of Substance Abuse and Mental Health.$bState Hospital,Personnel files,1961-1989.,Alphabetical.,"Complete work history of individual while employed by the State. Refer to UCA 67-18-1\, et seq. When an employee transfers to another state agency\, the official personnel file must be sent to the new agency.",Retain for 65 year(s) after separation,Private,
24634,Riverdale (Utah),Employee history cards,1946-,"Alphabetical by name, thereunder chronological by year","These cards provide a summary of individual employee municipal employment. They are used exclusively for easy reference. The cards include the employee's name\, date service began\, social security number\, birth date\, health certificates and dates\, work experience\, salaries\, and special assignments.",Retain for 7 year(s) after separation,Private,
10013,Division of Expositions,Personnel records for permanent employees,1980-1995.,"Chronological, thereunder alphabetical by employee surname","Complete work history of individual while employed by the State. Refer to UCA 67-18-1\, et seq. When an employee transfers to another state agency\, the official personnel file must be sent to the new agency.",Retain for 65 year(s) after separation,Private,
13404,Alta Canyon Recreation District (Utah),Personnel files,undated,,"These files are the official employment files for all municipal employees and usually include the original employment application\, correspondence\, credential files\, letters of commendation\, pay and leave history\, work performance\, training certificates\, and evaluation forms.",Retain for 65 year(s) or until separation,Private,
13940,State Prison,Personnel records,1959-2008.,alphabetical,"Complete work history of individual while employed by the State. Refer to UCA 67-18-1\, et seq. and DHRM standards on accessing\, maintaining\, and managing employee personnel files. When an employee transfers to another state agency\, the official personnel file must be sent to the new agency. The file should include current information on performance evaluations\, performance plans\, position description\, career mobility agreement\, insurance benefits notification (ADNT-1)\, job swap agreement\, and overtime agreement where applicable. Also contains application for employment\, employees' social security card (copy)\, Notice of personnel action (DHRM 33)\, Human resource profile/events (DHRM 34)\, Termination form (DHRM 35)\, Employment,eligibility verification form\, Exit interview form\, New employee orientation self-guide\, and retirement/deferred compensation plan notification (ADNT-2). May contain documentation on employee withholding\, completion of course certificates\, conflict of interest letters\, incentive award results\, letters of commendation\, leave records\, health records\, and leave adjustment reports.",Retain for 65 year(s),Private,6 microfilm reels
25583,Naples (Utah),Personnel files,1982-,Alphabetical by name,"These files are the official employment files for all municipal employees and usually include the original employment application\, correspondence\, credential files\, letters of commendation\, pay and leave history\, work performance\, training certificates\, and evaluation forms.",Retain for 65 year(s) after separation,Private,
25967,Naples (Utah),Retirement files,1994-,CHRONOLOGICAL BY DATE,These are reports and register control documents relating to employee's retirement.,Retain for 65 year(s) after separation,Public,
17404,University of Utah (Utah),Employee salary records,undated,,"Complete work history of individual while employed by the State. Refer to UCA 67-18-1\, et seq. and DHRM standards on accessing\, maintaining\, and managing employee personnel files. When an employee transfers to another state agency\, the official personnel file must be sent to the new agency. The file should include current information on performance evaluations\, performance plans\, position description\, career mobility agreement\, insurance benefits notification (ADNT-1)\, job swap agreement\, and overtime agreement where applicable. Also contains application for employment\, employees' social security card (copy)\, Notice of personnel action (DHRM 33)\, Human resource profile/events (DHRM 34)\, Termination form (DHRM 35)\, Employment,eligibility verification form\, Exit interview form\, New employee orientation self-guide\, and retirement/deferred compensation plan notification (ADNT-2). May contain documentation on employee withholding\, completion of course certificates\, conflict of interest letters\, incentive award results\, letters of commendation\, leave records\, health records\, and leave adjustment reports.",Retain for 65 year(s) after separation,,
17567,University of Utah (Utah). Medical Center,Inactive hospital personnel records,1950-,Alphabetical by surname,These are personnel records of former hospital employees.,Retain for 65 year(s),Private,
3524,Snow College (Utah),Personnel records,1976-,Alphanumerical,"Complete work history of individual while employed by the State. Refer to UCA 67-18-1\, et seq. and DHRM standards on accessing\, maintaining\, and managing employee personnel files. When an employee transfers to another state agency\, the official personnel file must be sent to the new agency. The file should include current information on performance evaluations\, performance plans\, position description\, career mobility agreement\, insurance benefits notification (ADNT-1)\, job swap agreement\, and overtime agreement where applicable. Also contains application for employment\, employees' social security card (copy)\, Notice of personnel action (DHRM 33)\, Human resource profile/events (DHRM 34)\, Termination form (DHRM 35)\, Employment,eligibility verification form\, Exit interview form\, New employee orientation self-guide\, and retirement/deferred compensation plan notification (ADNT-2). May contain documentation on employee withholding\, completion of course certificates\, conflict of interest letters\, incentive award results\, letters of commendation\, leave records\, health records\, and leave adjustment reports.",Retain for 65 year(s),Private,
5994,Weber State University (Utah),Employee personnel file,1950-,Alphabetical by employee's surname,"This series contains the complete work history of an individual (excluding medical and psychological information) while employed by state. Refer to UCA 67-18-1 (2005)\, et seq. and DHRM standards on accessing\, maintaining\, and managing employee personnel files. The files may include applications for employment\, career mobility documents\, Memorandums of Understanding (MOUs)\, Employment Eligibility Certification records\, documents required by the U.S. Citizenship and Immigration Services; employee signed overtime agreements\, personnel actions\, corrective action plans\, notices of disciplinary actions\, performance plans and evaluations\, letters of appreciation and commendation\, separation and leave without pay records\, references\, copies of transcripts\, training certifications or preparations\, copies of items recorded in the DHRM computerized file\, copies of any documents affecting the employee's conduct\, status\, or salary\, etc.,Complete work history of an individual (excluding medical/psychological information) while employed by the State. Refer to UCA 67-18-1 (1977)\, et seq. and DHRM rules on accessing\, maintaining\, and managing employee personnel files. The employee's personnel file shall be considered a supplement to the DHRM computerized file and shall be subject to the rules governing personnel files. When an employee transfers to another state agency\, the employees's personnel file must be sent to the new agency. The file typically includes applications for employment\, career mobility documents\, Memorandums of Understanding (MOU's)\, Employment Eligibility Certification records\, Form 1-9 and other documents required by the U.S. Citizenship and Immigration Services; employee signed overtime agreements\, personnel actions\, corrective action plans\, notices of disciplinary action\, new employee orientation form checklists\, performance plans and evaluations\, letters of appreciation/commendation\, separation and,leave without pay records\, employee benefits notification forms for PEHP and URS; references\, copies of transcripts\, training certifications or preparations\, copies of items recorded in the DHRM computerized file\, leave and time records; copies of any documents affecting the employee's conduct\, status or salary\, etc.",Retain for 65 year(s) or until separation,Private,
6678,National Guard,Official military personnel files,1894-2009.,"Chronological by filming batch, thereunder alphabetical by surname.","These files contain the complete personnel records for enlisted\, ranking members of the Utah National Guard. They are kept to document the service member's military service and are the official documents used to determine eligibility for participation in retirement and military benefits programs. Files include National Guard Bureau (NGB) Form 22\, separation from the National Guard; Department of Defense (DD) Form 214 separation from active service; enlistment records; service records; discharge\, separation or transfer documents; and if applicable\, retirement eligibility documents. The amount of detail recorded in the files increased over time. Many of the forms routinely ask for name\, race\, address\, place of birth\, age\, sex\, citizenship\, employment\, marital status\, name and number of dependents\, education\, service and Social Security number. At the time of enlistment\, a person's educational\, employment\, criminal\, and medical histories are taken. A record of any prior service is kept.,An enlistment agreement specifying length of service and oath of loyalty are signed. During service\, forms are kept regarding the person's training\, attendance\, qualification in arms\, promotions and reductions\, combat record\, security clearance\, awards\, judicial actions\, medical records\, and transfers. Retirement credit\, based on attendance is included. Finally\, forms document discharges\, citing reason and authority for the action.,leave without pay records\, employee benefits notification forms for PEHP and URS; references\, copies of transcripts\, training certifications or preparations\, copies of items recorded in the DHRM computerized file\, leave and time records; copies of any documents affecting the employee's conduct\, status or salary\, etc.",,Public,1 microfilm reel
11471,Intermountain Power Agency (Utah),Personnel files,undated,None,"Complete work history of individual while employed by the State. Refer to UCA 67-18-1\, et seq. When an employee transfers to another state agency\, the official personnel file must be sent to the new agency.",Retain for 65 year(s) or until separation,Private,
12032,Department of Human Services.$bDivision of Services for People with Disabilities,Personnel records,1980-2003.,Alphabetical by name,"Complete work history of individual while employed by the State. Refer to UCA 67-18-1\, et seq. When an employee transfers to another state agency\, the official personnel file must be sent to the new agency. File should include current information on performance evaluations\, performance plans\, position description\, career mobility agreement\, insurance benefits notification (ADNT-1)\, job swap agreement\, and overtime agreement where applicable. Also contains application for employment\, employees' social security card (copy)\, Notice of personnel action (DHRM_33)\, Human resource profile/events (DHRM_34)\, Termination form (DHRM_35)\, Employment eligibility verification form\, Exit interview form\, New employee orientation self-guide\, and,retirement/deferred compensation plan notification (ADNT-2). May contain documentation on employee withholding\, completion of course certificates\, conflict of interest letters\, incentive award results\, letters of commendation\, leave records\, health records\, and leave adjustment reports.",Retain for 65 year(s) after separation,Private,
27281,Department of Human Services. Office of Technology,Computer backup tapes,1985-1991.,Chronological,"There is no equipment available to read these backup tapes. Based on the other series created by the Office of Information Technology there is a possibility that personnel files could be contained on the backup. Therefore the retention reflects the longest retention possible for records from this office during this time frame. Labels on the tapes indicate that they were from Social Services Data Processing and include the system number\, tape number\, date processed\, program (WE)\, and a tape description which typically reads WE.ARC### or WE.VS###.BACKUP.WEEKLY",Retain for 65 year(s),Public,
85192,Department of Cultural and Community Engagement,Personnel files,1977-,Alphabetical by employee name.,"This series contains the complete work history of an individual (excluding medical and psychological information) while employed by the state. The records include applications\, transcripts\, certifications\, performance reviews\, letters of recommendation or reprimand\, and other pertinent employment documentation. Prior to 1993\, personnel records were kept by several agencies within the Department. Beginning in the fall of 1993\, all Department personnel records were centralized within Department Administration.",Retain for 65 year(s) after separation,Private,
24411,Olympic Public Safety Command,Staff personnel records,1999-2002.,None,"These records contain various personnel files. Included are personnel files for paid agency staff\, training materials\, requests and authorizations for out of state travel\, copies of Worker's Compensation claims and reports\, and hotel invoices for staff lodgings. Personnel files for staff may include application for employment ore resume\, verification of employment eligibility (I-9 form)\, corrective and disciplinary actions taken against employee\, performance plans\, performance evaluations\, position description\, documentation on employee withholding\, employee awards\, letters of commendation\, leave records and leave adjustment reports.",Permanent. Retain for 20 year(s),Private,
29744,Alpine School District (Utah),Active classified personnel files,1970-,Alphabetical.,"These are the personnel files for all active classified district employees. They are used to document employment. The files usually contain the employment applications\, authorization for hire forms\, employee history card\, pay and leave history\, work performance and evaluation records\, reassignment of personnel forms\, termination forms and related correspondence. May also include fingerprint records and verification of a criminal background check.",Retain for 65 year(s) after administrative value has been met,Private,
30004,Providence (Utah),Personnel files,1977-,"In order by termination date, thereunder alphabetical by employee's last name.","These records are official employment files for employees of Providence City. These files may include the employment application\, pay records\, leave documentation\, performance evaluations\, training certifications\, disciplinary actions\, correspondence\, and termination and retirement records.",Retain for 65 year(s) after date of hire,Private,
25163,Office of the State Auditor,Personnel records,1940-,Alphabetical by employee name.,"Complete work history of an individual while employed by the State. Includes application for employment or resume\, and retirement/deferred compensation plan notification\, corrective or disciplinary actions taken against an employee\, performance plans\, performance evaluations\, position description\, career mobility or job swap agreement\, and insurance benefits notification. May contain documentation on employee withholding\, completion of course certificates\, conflict of interest letters\, incentive award results\, employee awards\, letters of commendation\, leave records and leave adjustment reports.",Retain for 65 year(s) after separation,,
30366,Utah State University,Terminated employee files,1957-,"Chronological; thereunder, alphabetical by surname.","These records document the employment history of terminated university employees\, including application\, hiring\, disciplinary actions\, performance evaluations\, employment status\, continuing education\, and career development. Records also contain pay and leave history\, contracts\, and information necessary to calculate benefits.",Retain for 65 year(s) or for 3 year(s) after retirement or death,Private,
30648,Utah Military Academy (Utah),Employee files,2014-,"Chronological by year, then alphabetical by surname","Employment records document the application\, hiring\, cumulative salary\, and employment with a governmental entity of all personnel\, including all records necessary to calculate benefits. Information may include employee details\, department and position information\, earnings\, deductions\, and other records. Final actions taken as a result of disciplinary action are included in this schedule.",Retain for 65 year(s) after date of hire,Private,
9603,Attorney General's Office,Personnel files,1980-,Alphabetical by surname,"Complete work history of individual while employed by the State. Refer to UCA 67-18-1\, et seq. When an employee transfers to another state agency\, the official personnel file must be sent to the new agency.",Retain for 65 year(s) after separation or until date of death,Private,
27956,Salt Lake County Service Area #3 (Utah),Inactive personnel files,1978-,alphabetical by last name,"These files are the official employment files for inactive service area employees and usually include the original employment application\, resumes\, W-4 forms\, personal information\, time sheets\, and Utah Retirement Systems and other investment information.",Retain for 65 year(s) or until separation,Private,
20358,Ogden (Utah). Human Resources Department,Employment applications,ca. 1959-,Alphabetical by applicant's name.,"These are application forms completed by persons seeking municipal employment who were subsequently hired. They include the name\, address\, and telephone number of the applicant\, employment history\, education\, and a list of references. This should be filed in the Personnel file.",,Private,
15261,Willard (Utah),Employee earnings history record file (prior wage earnings),undated,,These cumulative records contain information on individual earnings and municipal service.,Retain for 65 year(s) or until date of death,Private,
15295,Willard (Utah),Personnel files,undated,,"These files are the official files for all municipal employees and usually include the original job application\, correspondence\, credential files\, letters of commendation\, pay and leave history\, work performance\, training certificates\, and evaluation forms.",Retain for 65 year(s) after separation,Public,
18443,North Ogden (Utah),Employment applications (hired),undated,,"These are application forms completed by persons seeking municipal employment who were subsequently hired. They include the name\, address\, and telephone number of the applicant\, employment history\, education\, and a list of references. This should be filed in the Personnel file.",Retain for 65 year(s) or until separation,Private,
20357,Ogden (Utah). Human Resources Department,Employee history card,ca. 1959-,Alphabetical by employee name,"These cards provide a summary of individual employee municipal employment. They are used exclusively for easy reference. The cards include the employee's name\, date service began\, social security number\, birth date\, health certificates and dates\, work experience\, salaries\, and special assignments.",Retain for 7 year(s) after separation,Private,
12599,Duchesne County Mosquito Abatement District (Utah),Personnel files,undated,Alphabetical,"These files are the official employment files for all municipal employees and usually include the original employment application\, correspondence\, credential files\, letters of commendation\, pay and leave history\, work performance\, training certificates\, and evaluation forms.",Retain for 65 year(s) or until separation,Private,
13289,Thompson Special Service District (Utah),Employment information,undated,Alphabetical,"These files are the official employment files for all municipal employees and usually include the original employment application\, correspondence\, credential files\, letters of commendation\, pay and leave history\, work performance\, training certificates\, and evaluation forms.",Retain for 65 year(s) or until separation,Public,
16378,Enterprise (Utah),Personnel files,undated,,"These files are the official files for all municipal employees and usually include the original job application\, correspondence\, credential files\, letters of commendation\, pay and leave history\, work performance\, training certificates\, and evaluation forms.",Retain for 65 year(s) or until separation,Private,
29161,Utah Career Path High (Utah),Personnel records,2013-,Alphabetical.,"These are the personnel files for all school employees. They are used to document employment\, continuing education\, and career development. The files include the employment applications\, authorization for hire forms\, placement records\, employee history card\, copies of school transcripts\, pay and leave history\, work performance\, in-service training completion certificates and credits\, evaluation records\, teaching certificates\, previous teaching experience\, contracts\, lane change requests\, and related correspondence. May also include fingerprints and verification of the criminal background check.",Retain for 65 year(s),Private,
29186,Mountain Heights Academy (Utah),Personnel records,2009-,Alphabetical.,"These are the personnel files for all school employees. They are used to document employment\, continuing education\, and career development. The files include the employment applications\, authorization for hire forms\, placement records\, employee history card\, copies of school transcripts\, pay and leave history\, work performance\, in-service training completion certificates and credits\, evaluation records\, teaching certificates\, previous teaching experience\, contracts\, lane change requests\, and related correspondence. May also include fingerprints and verification of the criminal background check.",,Private,
29211,Grand County School District (Utah),Personnel records,1892-,Alphabetical.,"These are the personnel files for all school employees. They are used to document employment\, continuing education\, and career development. The files include the employment applications\, authorization for hire forms\, placement records\, employee history card\, copies of school transcripts\, pay and leave history\, work performance\, in-service training completion certificates and credits\, evaluation records\, teaching certificates\, previous teaching experience\, contracts\, lane change requests\, and related correspondence. May also include fingerprints and verification of the criminal background check.",,Private,
27505,Davis County (Utah),Personnel Files,1970.,alphabetical,"These files are the official employment files for all county employees and usually include the original employment application\, correspondence\, credential files\, letters of commendation\, pay and leave history\, work performance\, training certificates\, and evaluation forms.",Retain for 65 year(s) or until separation,Private,
25774,Riverton (Utah),Personnel files,1992-,Alphabetical by name,"These files are the official employment files for all municipal employees and usually include the original employment application\, correspondence\, credential files\, letters of commendation\, pay and leave history\, work performance\, training certificates\, and evaluation forms.",Retain for 65 year(s),Private,
24512,Jordan Valley Water Conservancy District (Utah),Employment applications,1955-,Alphabetical,"These are application forms completed by persons seeking municipal employment who were subsequently hired. They include the name\, address\, and telephone number of the applicant\, employment history\, education\, and a list of references. This should be filed in the Personnel file.",,Private,
12469,Tooele Valley Mosquito Abatement District (Utah),Conditions of employment acknowledgment file,1992-,Alphabetical by name,"These cards provide a summary of individual employee municipal employment. They are used exclusively for easy reference. The cards include the employee's name\, date service began\, social security number\, birth date\, health certificates and dates\, work experience\, salaries\, and special assignments.",Retain for 7 year(s),Private,
12719,Uintah Mosquito Abatement District (Utah),Personnel files,undated,Alphabetical,"These files are the official files for all municipal employees and usually include the original job application\, correspondence\, credential files\, letters of commendation\, pay and leave history\, work performance\, training certificates\, and evaluation forms.",Retain for 65 year(s) or until separation,Private,
10252,Department of Public Safety. Administrative Services Division. Personnel,Personnel records,1960-1986.,Alphabetical by surname,"Complete work history of individual while employed by the State. Refer to UCA 67-18-1\, et seq. When an employee transfers to another state agency\, the official personnel file must be sent to the new agency.",Retain for 65 year(s) after separation,Private,
17427,South Salt Lake (Utah),Alcohol and drug testing result files - personnel files,undated,,"These files are the official files for all municipal employees and usually include the original job application\, correspondence\, credential files\, letters of commendation\, pay and leave history\, work performance\, training certificates\, and evaluation forms.",Retain for 65 year(s) or until separation,Private,
21469,Park City (Utah). Administrative Services,Personnel files,1976-,Alphabetical,"These files are the official employment files for all municipal employees and usually include the original employment application\, correspondence\, credential files\, letters of commendation\, pay and leave history\, work performance\, training certificates\, and evaluation forms.",Retain for 65 year(s) or until separation,Private,
14341,Department of Human Services. Bureau of Internal Review & Audit,Personnel records,1970-2003.,Alphabetical by employee surname,"Complete work history of individual while employed by the State. Refer to UCA 67-18-1\, et seq. When an employee transfers to another state agency\, the official personnel file must be sent to the new agency. File should include current information on performance evaluations\, performance plans\, position description\, career mobility agreement\, insurance benefits notification (ADNT-1)\, job swap agreement\, and overtime agreement where applicable. Also contains application for employment\, employees' social security card (copy)\, Notice of personnel action (DHRM_33)\, Human resource profile/events (DHRM_34)\, Termination form (DHRM_35)\, Employment eligibility verification form\, Exit interview form\, New employee orientation self-guide\, and,retirement/deferred compensation plan notification (ADNT-2). May contain documentation on employee withholding\, completion of course certificates\, conflict of interest letters\, incentive award results\, letters of commendation\, leave records\, health records\, and leave adjustment reports.",Retain for 65 year(s) after separation,Private,
1240,Department of Health. Human Resource Management and Employee Development,Personnel termination case files,1976-2014.,Alphanumerical,"Complete work history of an individual (excluding medical/psychological information) while employed by the State. Refer to UCA 67-18-1 (1977)\, et seq. and DHRM rules on accessing\, maintaining\, and managing employee personnel files. The employee's personnel file shall be considered a supplement to the DHRM computerized file and shall be subject to the rules governing personnel files. When an employee transfers to another state agency\, the employees's personnel file must be sent to the new agency. The file typically includes applications for employment\, career mobility documents\, Memorandums of Understanding (MOU's)\, Employment Eligibility Certification records\, Form 1-9 and other documents required by the U.S. Citizenship and Immigration Services; employee signed overtime agreements\, personnel actions\, corrective action plans\, notices of disciplinary action\, new employee orientation form checklists\, performance plans and evaluations\, letters of appreciation/commendation\, separation and,leave without pay records\, employee benefits notification forms for PEHP and URS; references\, copies of transcripts\, training certifications or preparations\, copies of items recorded in the DHRM computerized file\, leave and time records; copies of any documents affecting the employee's conduct\, status or salary\, etc.",Retain for 65 year(s),Private,1 microfilm reel
2659,Department of Public Welfare,Personnel records,i 1932-1971.,Alphanumerical,"Includes employment applications through the Emergency Relief act and through later Public Welfare. Includes contact information\, dependent information and if on relief\, religion\, education and experience\, etc.",,Private,
18458,Department of Human Services.$bDivision of Child and Family Services.$bOgden Office and Northern Region Administration,Personnel files,1960-2005.,Alphabetical by client surname,"Complete work history of individual while employed by the State. Refer to UCA 67-18-1\, et seq. and DHRM standards on accessing\, maintaining\, and managing employee personnel files. When an employee transfers to another state agency\, the official personnel file must be sent to the new agency. The file should include current information on performance evaluations\, performance plans\, position description\, career mobility agreement\, insurance benefits notification (ADNT-1)\, job swap agreement\, and overtime agreement where applicable. Also contains application for employment\, employees' social security card (copy)\, Notice of personnel action (DHRM 33)\, Human resource profile/events (DHRM 34)\, Termination form (DHRM 35)\, Employment,eligibility verification form\, Exit interview form\, New employee orientation self-guide\, and retirement/deferred compensation plan notification (ADNT-2). May contain documentation on employee withholding\, completion of course certificates\, conflict of interest letters\, incentive award results\, letters of commendation\, leave records\, health records\, and leave adjustment reports.",Retain for 65 year(s) after separation,Private,
19374,Utah Valley University (Utah),Personnel files for full-time salaried employees,1967-,Alphabetical by employee surname,"Complete work history of individual while employed at the Utah Valley State College\, used for proof of employment\, documenting raises\, direct deposit authorization\, and notification of drug-free workplace. Information may include confidential employee data form\, personnel action forms\, direct deposit authorizations\, benefit maintenance sheets\, employment application\, resume and transcripts\, W-4 form\, I-9 form\, letters of appointment\, copy of yearly leave report\, semester appointment forms\, performance appraisals\, requests for verification of employment\, drug-free workplace statement\, screening and interview sheet\, employee data change form\, and employment verification forms.,leave without pay records\, employee benefits notification forms for PEHP and URS; references\, copies of transcripts\, training certifications or preparations\, copies of items recorded in the DHRM computerized file\, leave and time records; copies of any documents affecting the employee's conduct\, status or salary\, etc.",Retain for 65 year(s) after separation,Private,
22231,National Guard,Attendance records,1982-,Chronological,"These attendance records are officially known as Department of the Army Form 1379 (DA Form 1379) and are used to document the attendance of National Guard members during their required monthly unit training (drill). Each four-hour period of training is called a Unit Training Assembly (UTA)\, and each eight-hour period a Multiple Unit Training Assembly (MUTA). Information on the DA Form 1397 includes the name\, rank\, and Social Security number of the service member as well as the name and identification number of the unit and the training dates.,Complete work history of an individual (excluding medical/psychological information) while employed by the State. Refer to UCA 67-18-1 (1977)\, et seq. and DHRM rules on accessing\, maintaining\, and managing employee personnel files. The employee's personnel file shall be considered a supplement to the DHRM computerized file and shall be subject to the rules governing personnel files. When an employee transfers to another state agency\, the employees's personnel file must be sent to the new agency. The file typically includes applications for employment\, career mobility documents\, Memorandums of Understanding (MOU's)\, Employment Eligibility Certification records\, Form 1-9 and other documents required by the U.S. Citizenship and Immigration Services; employee signed overtime agreements\, personnel actions\, corrective action plans\, notices of disciplinary action\, new employee orientation form checklists\, performance plans and evaluations\, letters of appreciation/commendation\, separation and,leave without pay records\, employee benefits notification forms for PEHP and URS; references\, copies of transcripts\, training certifications or preparations\, copies of items recorded in the DHRM computerized file\, leave and time records; copies of any documents affecting the employee's conduct\, status or salary\, etc.",Retain for 65 year(s),Public,
22868,Department of Workforce Services. Salt Lake Metro Employment Center,Personnel files,1997-2019.,Alphabetical by surname.,"Complete work history of individual while employed by the State. Refer to UCA 67-18-1\, et seq. and DHRM standards on accessing\, maintaining\, and managing employee personnel files. When an employee transfers to another state agency\, the official personnel file must be sent to the new agency. The file should include current information on performance evaluations\, performance plans\, position description\, career mobility agreement\, insurance benefits notification (ADNT-1)\, job swap agreement\, and overtime agreement where applicable. Also contains application for employment\, employees' social security card (copy)\, Notice of personnel action (DHRM 33)\, Human resource profile/events (DHRM 34)\, Termination form (DHRM 35)\, Employment,eligibility verification form\, Exit interview form\, New employee orientation self-guide\, and retirement/deferred compensation plan notification (ADNT-2). May contain documentation on employee withholding\, completion of course certificates\, conflict of interest letters\, incentive award results\, letters of commendation\, leave records\, health records\, and leave adjustment reports.",Retain for 65 year(s),Private,
25165,Department of Workforce Services.$bRichfield North Employment Center,Personnel files,4/1963 -1/1999.,Alphabetical by name.,"Complete work history of an individual while employed by the State. Refer to UCA 67-18-1 (1999)\, et seq. and DHRM standards on accessing\, maintaining\, and managing employee personnel files. When an employee transfers to another state agency\, the official personnel file must be sent to the new agency. Includes application for employment or resume\, verification of employment eligibility (I-9 form)\, and retirement/deferred compensation plan notification (ADNT-2)\, corrective or disciplinary actions taken against an employee\, performance plans\, performance evaluations\, position description\, career mobility or job swap agreement\, insurance benefits notification (ADNT-1). May contain documentation on employee withholding\, completion of course certificates\, conflict of interest letters\, incentive award results\, employee awards\, letters of commendation\, leave records and leave adjustment reports.",Retain for 65 year(s),Public,
14353,University of Utah (Utah),Teachers Insurance and Annuity Association/College Retirement Equities Fund (TIAA/CREF) reconciliations and deductions,1923-,Chronological,"These are records which document the percent and the amount of employee and University contributions toward retirement benefits. They include the premium lists\, annual reports\, and deduction registers\, and are needed to determine the remittance sum upon retirement. The Benefits Division of the University Personnel Office uses the records to track retirement problems. Data elements include name\, social security number\, salary\, University of Utah contributions\, total premiums\, total deductions\, and termination date.",Retain for 65 year(s),Private,
14777,Department of Human Services. Administrative Support,Personnel files for permanent employees,1985-2003.,Alphabetical by employee surname,"Complete work history of individual while employed by the State. Refer to UCA 67-18-1\, et seq. and DHRM standards on accessing\, maintaining\, and managing employee personnel files. When an employee transfers to another state agency\, the official personnel file must be sent to the new agency. The file should include current information on performance evaluations\, performance plans\, position description\, career mobility agreement\, insurance benefits notification (ADNT-1)\, job swap agreement\, and overtime agreement where applicable. Also contains application for employment\, employees' social security card (copy)\, Notice of personnel action (DHRM 33)\, Human resource profile/events (DHRM 34)\, Termination form (DHRM 35)\, Employment,eligibility verification form\, Exit interview form\, New employee orientation self-guide\, and retirement/deferred compensation plan notification (ADNT-2). May contain documentation on employee withholding\, completion of course certificates\, conflict of interest letters\, incentive award results\, letters of commendation\, leave records\, health records\, and leave adjustment reports.",Retain for 65 year(s) after separation,Public,
22066,Department of Natural Resources. Lone Peak Conservation Center,Personnel files,1990-2018.,Alphabetical.,"Provides a record of the work history of employees of the Center. The Agency Official Record Copy is maintained for 65 years by the Department of Natural Resources\, Personnel Office.",Retain until administrative need ends,Private,
24121,Department of Human Services. Division of Services for People with Disabilities. Western Region,Personnel records,1987-2003.,Alphabetical by last name,"Personnel records of Division of Services for People with Disabilities (DSPD) employees. Information includes social security number\, driver's license number\, occupational license\, birth information\, education history\, salary\, job classification and description\, bank account information\, medical information\, employment history\, marital status\, fingerprints\, Bureau of Criminal Identification (BCI) background check information\, race or ethnic group information\, address\, gender\, tax information\, and telephone number.",Retain for 65 year(s) after separation,Private,
24980,Department of Workforce Services.$bMountainlands Regional Administration,Personnel files,1990-2000.,Alphabetical by last name.,"Complete history of individual while employed by the State (Workforce Services). Contains information on performance evaluations\, performance plans\, positions descriptions\, career mobility agreements\, insurance benefits notification\, overtime agreements\, copy of social security card\, employment eligibility verification\, notice of personnel action\, human resource profile/events\, termination forms\, and retirement/deferred compensation plan notification. May contain documentation on employee withholding\, completion of course certificates\, conflict of interest letters\, incentive award results\, letters of recommendation\, leave records\, health records\, and leave adjustments reports. These files contain previous employment records of employee who worked for OFS\, JTPA\, Job Service\, Turning point\, and Office of child Care.",Retain for 65 year(s),Private,
30178,Ogden-Weber Technical College (Utah),Personnel records,1971-,"Chronological by date of separation, thereunder alphabetical by surname.","These records are created by the Ogden Weber Technical College's HR department and document each employee's work and wage history. Information may include personal information\, wage information\, medical and retirement forms\, I-9s\, W-4s\, and onboarding records.",Retain for 65 year(s),Private,
30349,Utah Virtual Academy (Utah),Personnel records,2008-,Alphabetical,"These are the personnel files for all school employees. They are used to document employment\, continuing education\, and career development. The files include the employment applications\, authorization for hire forms\, placement records\, employee history card\, copies of school transcripts\, pay and leave history\, work performance\, in-service training completion certificates and credits\, evaluation records\, teaching certificates\, previous teaching experience\, contracts\, lane change requests\, and related correspondence. May also include fingerprints and verification of the criminal background check.",Retain for 65 year(s),Private,
25164,Department of Human Services.$bDivision of Child and Family Services.$bVernal Office,Personnel files for permanent employees,1985-2003.,Alphabetical by employee last name,"Complete work history of an individual while employed by the State. Refer to UCA 67-18-1 (1999)\, et seq. and DHRM standards on accessing\, maintaining\, and managing employee personnel files. When an employee transfers to another state agency\, the official personnel file must be sent to the new agency. Includes application for employment or resume\, verification of employment eligibility (I-9 form)\, and retirement/deferred compensation plan notification (ADNT-2)\, corrective or disciplinary actions taken against an employee\, performance plans\, performance evaluations\, position description\, career mobility or job swap agreement\, insurance benefits notification (ADNT-1). May contain documentation on employee withholding\, completion of course certificates\, conflict of interest letters\, incentive award results\, employee awards\, letters of commendation\, leave records and leave adjustment reports.",Retain for 65 year(s) after separation,Private,
82862,Division of Community Development,Personnel files,1978-1993.,Alphabetical by surname,"These are the agency's personnel files containing the complete work history of the employee. These files contain duplicate material from the official personnel file including the application\, notices of changes in status\, leave cards\, letters of commendation\, and other certificates.",Retain for 65 year(s) after separation,Private,
82924,Judicial Council. Board of Juvenile Court Judges. Juvenile Court (First District),Personnel records,i 1957-,alphabetical by name,"Contains complete employee personnel documentation. INCLUDES letters pf recommendation\, resumes\, applications\, performance review\, salary information\, and any annual and sick leave taken.",Retain for 65 year(s) after separation,Exempt,
27268,Alpine School District (Utah),Hourly terminations,1999-,Chronological by month and thereunder alphabetical by surname.,"Hourly terminations are created to identify when employees terminate employment. Information in them includes employees' names and Social Security numbers\, job title\, school or work unit\, and date of termination.",Retain for 65 year(s),,
29738,Tooele County School District (Utah),Personnel records,1915-,Alphabetical by employee's surname.,"These are the personnel files for all certified district employees. They are used to document employment. The files include the employment applications\, authorizations for hire forms\, placement records\, employee history card\, copies of school transcripts\, pay and leave history\, work performance\, in-service training completion certificates and credits\, evaluation records\, teaching certificates\, previous teaching experience\, contracts\, lane change requests\, and related correspondence. May also include fingerprints and verification of the criminal background check.",Retain for 65 year(s) or,Private,
29994,Park City (Utah),Personnel files,Personnel files,"In order by termination date, thereunder alphabetical by employee's last name.","These records are official employment files for all Park City Municipal Corporation employees. These files can include the employment application\, pay records\, leave documentation\, performance evaluations\, training certifications\, disciplinary actions\, correspondence\, and termination and retirement records.",Retain for 65 year(s),Private,
30191,Tooele Technical College (Utah),Personnel records,1995-,Alphabetical by surname.,"These records are the personnel files for Tooele Technical College employees and may contain wage information\, evaluations\, job descriptions\, resumes\, URS statements\, W-4's\, new hire paperwork\, and other related information.",Retain for 65 year(s),Protected,
30351,Voyage Academy Charter School (Utah),Personnel records,2012-,Alphabetical.,"These are the personnel files for all school employees. They are used to document employment\, continuing education\, and career development. The files include the employment applications\, authorization for hire forms\, placement records\, employee history card\, copies of school transcripts\, pay and leave history\, work performance\, in-service training completion certificates and credits\, evaluation records\, teaching certificates\, previous teaching experience\, contracts\, lane change requests\, and related correspondence. May also include fingerprints and verification of the criminal background check.",Retain for 65 year(s),Private,
30353,Legacy Preparatory Academy (Utah),Personnel records,2006-,Alphabetical.,"These are the personnel files for all school employees. They are used to document employment\, continuing education\, and career development. The files include the employment applications\, authorization for hire forms\, placement records\, employee history card\, copies of school transcripts\, pay and leave history\, work performance\, in-service training completion certificates and credits\, evaluation records\, teaching certificates\, previous teaching experience\, contracts\, lane change requests\, and related correspondence. May also include fingerprints and verification of the criminal background check.",Retain for 65 year(s),Private,
30559,Spanish Fork (Utah),Employee files,1990-,Chronological by employee disposition date,"These records are official employment files for all Spanish Fork City employees. These files may include the employment agreements\, pay records\, leave documentation\, performance evaluations\, training certifications\, disciplinary actions\, correspondence\, and termination and retirement records\, used to calculate benefits.",Retain for 65 year(s),Private,
30630,Weber School District (Utah),Personnel files,1980-,Alphabetical by surname.,"Personnel records document the application\, hiring\, cumulative salary\, and employment with Weber school district. Records include all records necessary to calculate benefits and retirement for Utah Retirement Systems.",Retain for 65 year(s),Public,
15262,Willard (Utah),Employee earnings history record file (job service reports),undated,,These cumulative records contain information on individual earnings and municipal service.,Retain for 65 year(s) after separation or until date of death,Private,
29178,HighMark Charter School (Utah),Personnel records,2012-,Alphabetical.,"These are the personnel files for all school employees. They are used to document employment\, continuing education\, and career development. The files include the employment applications\, authorization for hire forms\, placement records\, employee history card\, copies of school transcripts\, pay and leave history\, work performance\, in-service training completion certificates and credits\, evaluation records\, teaching certificates\, previous teaching experience\, contracts\, lane change requests\, and related correspondence. May also include fingerprints and verification of the criminal background check.",,Private,
29194,Scholar Academy (Utah),Personnel records,2013-,Alphabetical.,"These are the personnel files for all school employees. They are used to document employment\, continuing education\, and career development. The files include the employment applications\, authorization for hire forms\, placement records\, employee history card\, copies of school transcripts\, pay and leave history\, work performance\, in-service training completion certificates and credits\, evaluation records\, teaching certificates\, previous teaching experience\, contracts\, lane change requests\, and related correspondence. May also include fingerprints and verification of the criminal background check.",,Private,
29226,Aristotle Academy (Utah),Personnel records,2012-2017.,Chronological.,"These are the personnel files for all school employees. They are used to document employment\, continuing education\, and career development. The files include the employment applications\, authorization for hire forms\, placement records\, employee history card\, pay and leave history\, work performance\,evaluation records\, teaching certificates\, previous teaching experience\, and related correspondence.",,Private,1.00 cubic foot
13426,Salt Lake County Fire Department,Personnel files,1948-2004.,alphabetical by surname,"These files are the official employment files for all county employees and usually include the original employment application\, correspondence\, credential files\, letters of commendation\, pay and leave history\, work performance\, training certificates\, and evaluation forms.",Retain for 65 year(s),Private,
27936,Salt Lake County Service Area #3 (Utah),Personnel files,1978-,alphabetical by employee surname,"Complete work history of an individual (excluding medical/psychological information) while employed by the State. Refer to UCA 67-18-1 (2005)\, et seq. and DHRM rules on accessing\, maintaining\, and managing employee personnel files. The employee's personnel file shall be considered a supplement to the DHRM computerized file and shall be subject to the rules governing personnel files. When an employee transfers to another state agency\, the employees's personnel file must be sent to the new agency. The file typically includes applications for employment\, career mobility documents\, Memorandums of Understanding (MOU)\, Employment Eligibility Certification records\, Form 1-9 and other documents required by the U.S. Citizenship and Immigration Services; employee signed overtime agreements\, personnel actions\, corrective action plans\, notices of disciplinary action\, new employee orientation form checklists\, performance plans and evaluations\, letters of appreciation/commendation\, separation and,leave without pay records\, employee benefits notification forms for PEHP and URS; references\, copies of transcripts\, training certifications or preparations\, copies of items recorded in the DHRM computerized file\, leave and time records; copies of any documents affecting the employee's conduct\, status or salary\, etc. Files for both active and inactive employees are included.",Retain for 3 year(s) after separation or,Private,
28207,Carbon County (Utah). County Clerk,Personnel Files,1955-,Chronological by date of employment and thereunder alphabetical,"These files are the official employment files for all county employees and usually include the original employment application\, correspondence\, credential files\, letters of commendation\, pay and leave history\, work performance\, training certificates\, and evaluation forms.",Retain for 65 year(s),,
21448,Park City (Utah). Administrative Services,Employment applications (hired),1976-,Alphabetical,"These are application forms completed by persons seeking municipal employment who were subsequently hired. They include the name\, address\, and telephone number of the applicant\, employment history\, education\, and a list of references. This should be filed in the Personnel file.",,Private,
25538,West Jordan (Utah),Personnel evaluations,1941-,"Chronological by year, thereunder alphabetical by name","Personnel Evaluations (Performance Appraisals) are used on an annual basis to rate and evaluate each employee. They are completed by each individual supervisor\, with the final signed copy (supervisor\, employee\, and City Manager sigantures)filed in their personnel file located in HR Office.",,Private,
19933,Central Utah Water Conservancy District (Utah),Employee history card,2023.,,"These cards provide a summary of individual employee municipal employment. They are used exclusively for easy reference. The cards include the employee's name\, date service began\, social security number\, birth date\, health certificates and dates\, work experience\, salaries\, and special assignments.",Retain for 7 year(s) after separation,Private,
6834,West Valley City (Utah). Department of Administration,Personnel files,1980-,Alphabetical by name,"These files are the official employment files for all municipal employees and usually include the original employment application\, correspondence\, credential files\, letters of commendation\, pay and leave history\, work performance\, training certificates\, and evaluation forms.",Retain for 65 year(s) or until separation,Private,1 microfilm reel
11001,Weber County Mosquito Abatement District (Utah),Personnel files,undated,,"These files are the official employment files for all municipal employees and usually include the original employment application\, correspondence\, credential files\, letters of commendation\, pay and leave history\, work performance\, training certificates\, and evaluation forms.",Retain for 65 year(s) or until separation,Private,
11267,Garden City (Utah),Personnel files,1955-,Alphabetical,"These files are the official files for all municipal employees and usually include the original job application\, correspondence\, credential files\, letters of commendation\, pay and leave history\, work performance\, training certificates\, and evaluation forms.",Retain for 65 year(s) or until separation,,
11556,Municipal Power Agency (Utah),Personnel files,undated,None,"These files are the official employment files for all municipal employees and usually include the original employment application\, correspondence\, credential files\, letters of commendation\, pay and leave history\, work performance\, training certificates\, and evaluation forms.",Retain for 65 year(s) or until separation,Private,
12077,Fillmore (Utah),Personnel files,undated,Alphabetical by last name,"These files are the official files for all municipal employees and usually include the original job application\, correspondence\, credential files\, letters of commendation\, pay and leave history\, work performance\, training certificates\, and evaluation forms.",Retain for 65 year(s) or until separation,Private,
12556,Box Elder Mosquito Abatement District (Utah),Personnel files,undated,Alphabetical,"These files are the official employment files for all municipal employees and usually include the original employment application\, correspondence\, credential files\, letters of commendation\, pay and leave history\, work performance\, training certificates\, and evaluation forms.",Retain for 65 year(s) or until separation,Private,
13256,South Utah Valley Solid Waste District (Utah),Personnel files,undated,Alphabetical,"These files are the official employment files for all municipal employees and usually include the original employment application\, correspondence\, credential files\, letters of commendation\, pay and leave history\, work performance\, training certificates\, and evaluation forms.",Retain for 65 year(s) or until separation,Private,
14137,Charleston (Utah),Personnel files,ca. 1984-,Alphabetical by first letter of surname,"These files are the official files for all municipal employees and usually include the original job application\, correspondence\, credential files\, letters of commendation\, pay and leave history\, work performance\, training certificates\, and evaluation forms.",Retain for 65 year(s) or until separation,Private,
15152,Minersville (Utah),Personnel files,undated,,"These files are the official files for all municipal employees and usually include the original job application\, correspondence\, credential files\, letters of commendation\, pay and leave history\, work performance\, training certificates\, and evaluation forms.",Retain for 65 year(s) or until separation,Public,
20685,Salt Lake City (Utah). Public Library,Personnel files,undated,,"These files are the official employment files for all municipal employees and usually include the original employment application\, correspondence\, credential files\, letters of commendation\, pay and leave history\, work performance\, training certificates\, and evaluation forms.",Retain for 65 year(s) or until separation,Private,
22931,Orem (Utah). Public Works,Automotive Service Excellence certification copies,1985-,Chronological by expiration date,"These files are the official employment files for all municipal employees and usually include the original employment application\, correspondence\, credential files\, letters of commendation\, pay and leave history\, work performance\, training certificates\, and evaluation forms.",Retain for 3 year(s) after separation,Public,
25177,Sandy (Utah). Chief Administrator,Personnel files,1937-,Alphabetically by last name,"These files are the official employment files for all municipal employees and usually include the original employment application\, correspondence\, pay and leave history\, work performance\, benefits information\, and evaluation forms.",Retain for 65 year(s),Private,
84901,Orem (Utah). Administrative Services,Personnel files,i 1973-,Alphabetical by employee surname,"These files are the official employment files for all municipal employees and usually include the original employment application\, correspondence\, credential files\, letters of commendation\, pay and leave history\, work performance\, training certificates\, and evaluation forms.",Retain for 65 year(s),Private,
4278,Tax and Revenue Division,Personnel files,1980-2010.,Alphabetical by surname.,"Complete work history of individual while employed by the State. Refer to UCA 67-18-1\, et. seq. When an employee transfers to another state agency\, the official personnel file must be sent to the new agency.",Retain for 65 year(s),Private,
6983,University of Utah (Utah),Personnel records,1920-,Alphabetical by surname and numerical by Social Security number.,"Complete work history of individual while employed by the State. Refer to UCA 67-18-1\, et seq. and DHRM standards on accessing\, maintaining\, and managing employee personnel files. When an employee transfers to another state agency\, the official personnel file must be sent to the new agency. The file should include current information on performance evaluations\, performance plans\, position description\, career mobility agreement\, insurance benefits notification (ADNT-1)\, job swap agreement\, and overtime agreement where applicable. Also contains application for employment\, employees' social security card (copy)\, Notice of personnel action (DHRM 33)\, Human resource profile/events (DHRM 34)\, Termination form (DHRM 35)\, Employment,eligibility verification form\, Exit interview form\, New employee orientation self-guide\, and retirement/deferred compensation plan notification (ADNT-2). May contain documentation on employee withholding\, completion of course certificates\, conflict of interest letters\, incentive award results\, letters of commendation\, leave records\, health records\, and leave adjustment reports.",Retain for 65 year(s),Private,
11971,Utah Board of Higher Education,Personnel files for permanent employees,1969-,Chronological by termination date,"Complete work history of individual while employed by the State. Refer to UCA 67-18-1\, et seq. When an employee transfers to another state agency\, the official personnel file must be sent to the new agency. File should include current information on performance evaluations\, performance plans\, position description\, career mobility agreement\, insurance benefits notification (ADNT-1)\, job swap agreement\, and overtime agreement where applicable. Also contains application for employment\, employees' social security card (copy)\, Notice of personnel action (DHRM_33)\, Human resource profile/events (DHRM_34)\, Termination form (DHRM_35)\, Employment eligibility verification form\, Exit interview form\, New employee orientation self-guide\, and,retirement/deferred compensation plan notification (ADNT-2). May contain documentation on employee withholding\, completion of course certificates\, conflict of interest letters\, incentive award results\, letters of commendation\, leave records\, health records\, and leave adjustment reports. The Board of Regents uses these records to maintain salary information\, performance evaluations\, and miscellaneous correspondence on former and current employees.",Retain for 65 year(s) after separation,Private,
12591,Career Service Review Office,Personnel files,1980-,Alphabetical by employee name,"Complete work history of individual while employed by the State. Refer to UCA 67-18-1\, et seq. When an employee transfers to another state agency\, the official personnel file must be sent to the new agency. File should include current information on performance evaluations\, performance plans\, position description\, career mobility agreement\, insurance benefits notification (ADNT-1)\, job swap agreement\, and overtime agreement where applicable. Also contains application for employment\, employees' social security card (copy)\, Notice of personnel action (DHRM_33)\, Human resource profile/events (DHRM_34)\, Termination form (DHRM_35)\, Employment eligibility verification form\, Exit interview form\, New employee orientation self-guide\, and,retirement/deferred compensation plan notification (ADNT-2). May contain documentation on employee withholding\, completion of course certificates\, conflict of interest letters\, incentive award results\, letters of commendation\, leave records\, health records\, and leave adjustment reports.",Retain for 65 year(s) after separation,Private,
13935,National Guard. Air Force,Civilian pay retirement records,1990-,Alphabetical by surname.,"These records document the retirement information for civilian employees of the Utah Air National Guard. Information includes contribution amounts\, employment dates\, etc.",Retain for 65 year(s) after separation,Private,
14873,Department of Health. Office of Administration,Personnel files,1988-1994.,"Alphabetical by employee name, thereunder chronological within files","Complete work history of individual while employed by the State. Refer to UCA 67-18-1\, et seq. When an employee transfers to another state agency\, the official personnel file must be sent to the new agency. File should include current information on performance evaluations\, performance plans\, position description\, career mobility agreement\, insurance benefits notification (ADNT-1)\, job swap agreement\, and overtime agreement where applicable. Also contains application for employment\, employees' social security card (copy)\, Notice of personnel action (DHRM_33)\, Human resource profile/events (DHRM_34)\, Termination form (DHRM_35)\, Employment eligibility verification form\, Exit interview form\, New employee orientation self-guide\, and,retirement/deferred compensation plan notification (ADNT-2). May contain documentation on employee withholding\, completion of course certificates\, conflict of interest letters\, incentive award results\, letters of commendation\, leave records\, health records\, and leave adjustment reports.",Retain for 65 year(s) after separation,Private,
17939,Attorney General's Office,Human Services Division personnel files,1980-2010.,Alphabetical by surname.,"Complete work history of individual while employed by the State. Refer to UCA 67-18-1\, et seq. and DHRM standards on accessing\, maintaining\, and managing employee personnel files. When an employee transfers to another state agency\, the official personnel file must be sent to the new agency. The file should include current information on performance evaluations\, performance plans\, position description\, career mobility agreement\, insurance benefits notification (ADNT-1)\, job swap agreement\, and overtime agreement where applicable. Also contains application for employment\, employees' social security card (copy)\, Notice of personnel action (DHRM 33)\, Human resource profile/events (DHRM 34)\, Termination form (DHRM 35)\, Employment,eligibility verification form\, Exit interview form\, New employee orientation self-guide\, and retirement/deferred compensation plan notification (ADNT-2). May contain documentation on employee withholding\, completion of course certificates\, conflict of interest letters\, incentive award results\, letters of commendation\, leave records\, health records\, and leave adjustment reports.",Retain for 65 year(s) after separation,Private,
19237,Department of Workforce Services.$bOgden North Employment Center,Personnel files,1974-2019.,Alphabetical by surname.,"Complete work history of individual while employed by the State. Refer to UCA 67-18-1\, et seq. and DHRM standards on accessing\, maintaining\, and managing employee personnel files. When an employee transfers to another state agency\, the official personnel file must be sent to the new agency. The file should include current information on performance evaluations\, performance plans\, position description\, career mobility agreement\, insurance benefits notification (ADNT-1)\, job swap agreement\, and overtime agreement where applicable. Also contains application for employment\, employees' social security card (copy)\, Notice of personnel action (DHRM 33)\, Human resource profile/events (DHRM 34)\, Termination form (DHRM 35)\, Employment,eligibility verification form\, Exit interview form\, New employee orientation self-guide\, and retirement/deferred compensation plan notification (ADNT-2). May contain documentation on employee withholding\, completion of course certificates\, conflict of interest letters\, incentive award results\, letters of commendation\, leave records\, health records\, and leave adjustment reports.",Retain for 65 year(s) after separation,Private,
22959,Department of Human Services. Division of Services for People with Disabilities. Central Region,Personnel files,1980-2003.,Alphabetical by surname,"Complete work history of individual while employed by the State. Refer to UCA 67-18-1\, et seq. and DHRM standards on accessing\, maintaining\, and managing employee personnel files. When an employee transfers to another state agency\, the official personnel file must be sent to the new agency. The file should include current information on performance evaluations\, performance plans\, position description\, career mobility agreement\, insurance benefits notification (ADNT-1)\, job swap agreement\, and overtime agreement where applicable. Also contains application for employment\, employees' social security card (copy)\, Notice of personnel action (DHRM 33)\, Human resource profile/events (DHRM 34)\, Termination form (DHRM 35)\, Employment,eligibility verification form\, Exit interview form\, New employee orientation self-guide\, and retirement/deferred compensation plan notification (ADNT-2). May contain documentation on employee withholding\, completion of course certificates\, conflict of interest letters\, incentive award results\, letters of commendation\, leave records\, health records\, and leave adjustment reports.",Retain for 65 year(s) after separation,Private,
24120,Department of Human Services.$bDivision of Child and Family Services.$bProvo Office and Western Region Administration,Personnel records,1987-2003.,Alphabetical by employee last name,"Personnel records of Division of Child and Family Services (DCFS) employees. Information includes social security number\, driver's license number\, occupational license\, birth information\, education history\, salary\, job classification and description\, bank account information\, medical information\, employment history\, marital status\, fingerprints\, Bureau of Criminal Identification (BCI) background check information\, race or ethnic group information\, address\, gender\, tax information\, and telephone number.",Retain for 65 year(s) after separation,Private,
20088,Alpine School District (Utah),Classified personnel files,ca. 1970-,Alphabetical.,"These are the personnel files for all terminated classified district employees. They are used to document employment. The files usually contain the employment applications\, authorization for hire forms\, employee history card\, pay and leave history\, work performance and evaluation records\, reassignment of personnel forms\, termination forms and related correspondence. May also include fingerprint records and verification of a criminal background check.",Retain for 65 year(s) after separation,Private,
29706,Pioneer High School for the Performing Arts (Utah),Personnel records,2012-2018.,Chronological.,"These are the personnel files for all school employees. They are used to document employment\, continuing education\, and career development. The files include the employment applications\, authorization for hire forms\, placement records\, employee history card\, copies of school transcripts\, pay and leave history\, work performance\, in-service training completion certificates and credits\, evaluation records\, teaching certificates\, previous teaching experience\, contracts\, lane change requests\, and related correspondence. May also include fingerprints and verification of the criminal background check.",Retain for 65 year(s) or for 3 year(s) after separation,Private,
29785,American International School of Utah (Utah),Employee records,2014-2019.,"Chronological, thereunder alphabetical.","These are the personnel files for all school employees. They are used to document employment\, continuing education\, and career development. The files include the employment applications\, authorization for hire forms\, placement records\, employee history card\, copies of school transcripts\, pay and leave history\, work performance\, in-service training completion certificates and credits\, evaluation records\, teaching certificates\, previous teaching experience\, contracts\, lane change requests\, and related correspondence.",Retain for 65 year(s),Private,
29990,Cache County (Utah). Human Resources.,Personnel files,1978 -,"In order of termination year, thereunder alphabetical by last name.","These records are official employment files for all Cache County employees. These files can include the employment application\, pay records\, leave documentation\, performance evaluations\, training certifications\, disciplinary actions\, correspondence\, and termination and retirement records.",Retain for 65 year(s),Private,
30115,Canyonlands Healthcare Special Service District (Utah),Terminated employee personnel files,2017-,Alphabetical by surname.,"These are the personnel files of those people who had been terminated by the agency. Records may include applications\, wage history\, performance plans\, and disciplinary actions.",Retain for 65 year(s),Protected,
10074,Duchesne County (Utah). County Auditor,Individual employee records,1975-1981.,Alphabetical by employee's surname,"These files are an accumulative salary history for individual county employees. They contain the name and address of employee\, name of department and position\, social security number\, date of birth\, date employed\, earnings and deductions by pay period\, gross earnings year to date\, net pay\, and check number. These files are considered to be the most important payroll record for retirement purposes.",Retain for 65 year(s),Private,
19930,Department of Public Safety. Bureau of Forensic Services,Criminalist training files,1994-,Alphabetical by surname,"These records provide proof of training received each year by employees at the Crime Lab. They must receive at least forty hours of training per year. These records\, in conjunction with the Criminalist proficiency test records\, series 19929\, make up the quality assurance documentation needed for accreditation. Information includes certificates of completion and similar data.",Retain for 65 year(s),Private,
28391,Utah Transit Authority (Utah),Terminated personnel files,1969-,Chronological.,"These records support the agency's administrative function to manage its human resources. These records document the hiring\, employment\, and termination of individuals. Information may includes the original application\, records necessary to calculate benefits\, pension related records\, related professional training\, and any final disciplinary actions or grievances. Records also include information related to persons receiving pension benefits.",Retain for 65 year(s) or for 7 year(s) after final action,Private,
29157,Early Light Academy at Daybreak (Utah),Personnel records,2008-,Alphabetical.,"These are the personnel files for all school employees. They are used to document employment\, continuing education\, and career development. The files include the employment applications\, authorization for hire forms\, placement records\, employee history card\, copies of school transcripts\, pay and leave history\, work performance\, in-service training completion certificates and credits\, evaluation records\, teaching certificates\, previous teaching experience\, contracts\, lane change requests\, and related correspondence. May also include fingerprints and verification of the criminal background check.",,Private,
29159,Hawthorn Academy (Utah),Personnel records,2007-,Alphabetical.,"These are the personnel files for all school employees. They are used to document employment\, continuing education\, and career development. The files include the employment applications\, authorization for hire forms\, placement records\, employee history card\, copies of school transcripts\, pay and leave history\, work performance\, in-service training completion certificates and credits\, evaluation records\, teaching certificates\, previous teaching experience\, contracts\, lane change requests\, and related correspondence. May also include fingerprints and verification of the criminal background check.,Employment history documents a person's application\, hiring\, and employment with a governmental entity\, including all records necessary to calculate benefits. Final actions taken as a result of disciplinary action are included in this schedule.",,Private,
29181,Maria Montessori Academy (Utah),Personnel records,2010-,Alphabetical.,"These are the personnel files for all school employees. They are used to document employment\, continuing education\, and career development. The files include the employment applications\, authorization for hire forms\, placement records\, employee history card\, copies of school transcripts\, pay and leave history\, work performance\, in-service training completion certificates and credits\, evaluation records\, teaching certificates\, previous teaching experience\, contracts\, lane change requests\, and related correspondence. May also include fingerprints and verification of the criminal background check.",,Private,
29199,Wallace Stegner Academy (Utah),Personnel records,2014-,Alphabetical.,"These are the personnel files for all school employees. They are used to document employment\, continuing education\, and career development. The files include the employment applications\, authorization for hire forms\, placement records\, employee history card\, copies of school transcripts\, pay and leave history\, work performance\, in-service training completion certificates and credits\, evaluation records\, teaching certificates\, previous teaching experience\, contracts\, lane change requests\, and related correspondence. May also include fingerprints and verification of the criminal background check.",,Private,
29567,Gateway Preparatory Academy (Utah),Human resource and payroll records,2008-2023.,"Alphabetical, thereunder chronological.","These are personnel records for all employees. They are used to document employment\, wages\, benefits\, performance and evaluation\, and disciplinary actions. Records may include background check\, contracts\, and related records.",,Private,
11207,"Southwest Behavioral Health Center (St. George, Utah)",Personnel files,1970-,Alphabetical by name,"These files are the official employment files for all county employees and usually include the original employment application\, correspondence\, credential files\, letters of commendation\, day and leave history\, work performance\, training certificates\, and evaluation forms.",Retain for 65 year(s) or until separation,Private,
21207,Central Utah Water Conservancy District (Utah),Employment applications - hired,1964-2023.,Alphabetical by employee,"These are application forms completed by persons seeking municipal employment who were subsequently hired. They include the name\, address\, and telephone number of the applicant\, employment history\, education\, and a list of references. This should be filed in the Personnel file.",Retain until final action,Private,
24631,Riverdale (Utah),Employment applications (hired),1946-,"Alphabetical by name, thereunder chronological by year","These are application forms completed by persons seeking municipal employment who were subsequently hired. They include the name\, address\, and telephone number of the applicant\, employment history\, education\, and a list of references. This should be filed in the Personnel file.",,Private,
17990,St. George (Utah). Department of Administrative Services,Employee history card,ca. 1900.,Alphabetical,"These cards provide a summary of individual employee municipal employment. They are used exclusively for easy reference. The cards include the employee's name\, date service began\, social security number\, birth date\, health certificates and dates\, work experience\, salaries\, and special assignments.",Retain for 7 year(s) after separation,Private,
21445,Park City (Utah). Administrative Services,Employee history card,1976-,Alphabetical,"These cards provide a summary of individual employee municipal employment. They are used exclusively for easy reference. The cards include the employee's name\, date service began\, social security number\, birth date\, health certificates and dates\, work experience\, salaries\, and special assignments.",Retain for 7 year(s),Private,
10273,Murray (Utah),Personnel files,1990-,Alphanumerical by name,"These files are the official files for all municipal employees and usually include the original job application\, correspondence\, credential files\, letters of commendation\, pay and leave history\, work performance\, training certificates\, and evaluation forms.",Retain for 65 year(s) after separation,Private,
11461,Intermountain Power Agency (Utah),"Employees performance appraisals, personnel files",undated,None,"These files are the official employment files for all municipal employees and usually include the original employment application\, correspondence\, credential files\, letters of commendation\, pay and leave history\, work performance\, training certificates\, and evaluation forms.",Retain for 65 year(s) or until separation,Protected,
11839,Gunnison (Utah). Gunnison Police Department,Personnel files,undated,unknown,"These files are the official employment files for all municipal employees and usually include the original employment application\, correspondence\, credential files\, letters of commendation\, pay and leave history\, work performance\, training certificates\, and evaluation forms.",Retain for 65 year(s) or until separation,Private,
12290,Magna Mosquito Abatement District (Utah),Personnel files,undated,Alphabetical by name,"These files are the official files for all municipal employees and usually include the original job application\, correspondence\, credential files\, letters of commendation\, pay and leave history\, work performance\, training certificates\, and evaluation forms.",Retain for 65 year(s) or until separation,Private,
12739,Uintah Mosquito Abatement District (Utah),Employment acknowledgment files - personnel files,undated,Alphabetical,"These files are the official employment files for all municipal employees and usually include the original employment application\, correspondence\, credential files\, letters of commendation\, pay and leave history\, work performance\, training certificates\, and evaluation forms.",Retain for 65 year(s) or until separation,Public,
14355,South Davis Sewer District (Utah),Employee files,undated,,"These files are the official employment files for all municipal employees and usually include the original employment application\, correspondence\, credential files\, letters of commendation\, pay and leave history\, work performance\, training certificates\, and evaluation forms.",Retain for 65 year(s) or until separation,Public,
15799,Pleasant Grove (Utah),Personnel files,undated,,"These files are the official files for all municipal employees and usually include the original job application\, correspondence\, credential files\, letters of commendation\, pay and leave history\, work performance\, training certificates\, and evaluation forms.",Retain for 65 year(s) or until separation,Private,
18968,North Ogden (Utah),Personnel files,undated,,"These files are the official employment files for all municipal employees and usually include the original employment application\, correspondence\, credential files\, letters of commendation\, pay and leave history\, work performance\, training certificates\, and evaluation forms.",Retain for 65 year(s) or until separation,Private,
22128,Timpanogos Special Service District (Utah),Personnel files,1979-,"Alphabetical by crew name, thereunder numerical by position number","These files are the official employment files for all municipal employees. Included are employment files\, applications\, time records\, training certificates\, salary\, position\, divers license information\, 401k enrollment\, life insurance information\, physical information\, work-comp forms\, medical information. Also these files usually include the correspondence\, credential files\, letters of commendation\, leave history\, work performance\, and evaluation forms.",Retain for 65 year(s) or until separation,Private,
24507,Jordan Valley Water Conservancy District (Utah),Personnel files,undated,Chronological,"These files are the official employment files for all municipal employees and usually include the original employment application\, correspondence\, credential files\, letters of commendation\, pay and leave history\, work performance\, training certificates\, and evaluation forms.",Retain for 65 year(s) after separation,Private,
7226,National Guard,Officer personnel case files,1894-2009.,"Chronological, thereunder alphabetical by surname, microfiche by batch.","These files contain the complete personnel records for officers currently active in the National Guard and officers separated from the Guard. Files include personal history\, enlistment records\, and service records. They may also include separation papers. As of February 2003 the Officer's personnel files were combined with the enlisted personnel files. Files are arranged alphabetically in the office. Records from 1894 thru 1984 were microfilmed\,1985 thru 2000 are on microfiche\, and after 2000 the paper documents are at the Records Center and can be accessed via request from the National Guard.,Complete work history of an individual (excluding medical/psychological information) while employed by the State. Refer to UCA 67-18-1 (1977)\, et seq. and DHRM rules on accessing\, maintaining\, and managing employee personnel files. The employee's personnel file shall be considered a supplement to the DHRM computerized file and shall be subject to the rules governing personnel files. When an employee transfers to another state agency\, the employees's personnel file must be sent to the new agency. The file typically includes applications for employment\, career mobility documents\, Memorandums of Understanding (MOU's)\, Employment Eligibility Certification records\, Form 1-9 and other documents required by the U.S. Citizenship and Immigration Services; employee signed overtime agreements\, personnel actions\, corrective action plans\, notices of disciplinary action\, new employee orientation form checklists\, performance plans and evaluations\, letters of appreciation/commendation\, separation and,leave without pay records\, employee benefits notification forms for PEHP and URS; references\, copies of transcripts\, training certifications or preparations\, copies of items recorded in the DHRM computerized file\, leave and time records; copies of any documents affecting the employee's conduct\, status or salary\, etc.",,Private,
7506,Department of Health. Human Resource Management and Employee Development,Personnel case files,1960-2014.,Alphabetical by employee name,"Complete work history of an individual (excluding medical/psychological information) while employed by the State. Refer to UCA 67-18-1 (1977)\, et seq. and DHRM rules on accessing\, maintaining\, and managing employee personnel files. The employee's personnel file shall be considered a supplement to the DHRM computerized file and shall be subject to the rules governing personnel files. When an employee transfers to another state agency\, the employees's personnel file must be sent to the new agency. The file typically includes applications for employment\, career mobility documents\, Memorandums of Understanding (MOU's)\, Employment Eligibility Certification records\, Form 1-9 and other documents required by the U.S. Citizenship and Immigration Services; employee signed overtime agreements\, personnel actions\, corrective action plans\, notices of disciplinary action\, new employee orientation form checklists\, performance plans and evaluations\, letters of appreciation/commendation\, separation and,leave without pay records\, employee benefits notification forms for PEHP and URS; references\, copies of transcripts\, training certifications or preparations\, copies of items recorded in the DHRM computerized file\, leave and time records; copies of any documents affecting the employee's conduct\, status or salary\, etc.",,Public,
7570,Department of Human Services.$bDivision of Child and Family Services.$bSalt Lake Valley Region,Personnel files,1970-2003.,Alphabetical by employee surname,"Complete work history of individual while employed by the State. Refer to UCA 67-18-1\, et seq. When an employee transfers to another state agency\, the official personnel file must be sent to the new agency.",Retain for 65 year(s) after separation,Private,
9799,Department of Administrative Services,Personnel files,1988-2008.,Alphabetical by surname.,"Complete work history of individual while employed by the State. Refer to UCA 67-18-1\, et seq. When an employee transfers to another state agency\, the official personnel file must be sent to the new agency. File should include current information on performance evaluations\, performance plans\, position description\, career mobility agreement\, insurance benefits notification (ADNT-1)\, job swap agreement\, and overtime agreement where applicable. Also contains application for employment\, employees' social security card (copy)\, Notice of personnel action (DHRM_33)\, Human resource profile/events (DHRM_34)\, Termination form (DHRM_35)\, Employment eligibility verification form\, Exit interview form\, New employee orientation self-guide\, and,retirement/deferred compensation plan notification (ADNT-2). May contain documentation on employee withholding\, completion of course certificates\, conflict of interest letters\, incentive award results\, letters of commendation\, leave records\, health records\, and leave adjustment reports.",Retain for 65 year(s) after separation,Public,
4903,Salt Lake City (Utah). Mayor : Mendenhall,Coat of arms,undated,,"These are published or unpublished histories written on the municipal government or an individual municipal agency. The histories are financed by municipal funds. They may include title\, author\, date written\, and a historical narrative.",Retain permanently,Public,
6583,Governor's Office of Management and Budget. High Level Nuclear Waste Office,Agency newspaper clippings scrapbook,1984-1988.,Alphanumerical by title and date,"This scrapbook is used as a quick reference tool by the office staff to keep abreast of how and what the news media is telling the public about nuclear waste storage in Utah. Includes news releases\, newspaper clippings from local and out-of-state newspapers such as the ""Deseret News\,"" the ""San Juan Record\,"" the ""Christian Science Monitor\,"" and the ""New York Times.""",Permanent. Retain for 2 year(s),Public,
12547,Box Elder Mosquito Abatement District (Utah),News releases,undated,Chronological,These files contain formally prepared descriptions of the responsibility assigned to executive officers.,Retain permanently,Public,
12673,Board of Education. Office of Education. Curriculum Section,Career Ladder Program history records,1984-2015.,"Numerical by volume number, thereunder chronological","This series was created to preserve and summarize important records related to the history of the Career Ladder Program in Utah\, due to the data's high reference rate in the Utah Office of Education (USOE). The information is contained in eight volumes:__(1) text of legislation and regulation\, (2) detailed breakdown of allocation of funds to districts\, (3) miscellany of ""other documents\,"" (4) articles from state and local newspapers and newsletters\, (5) official annual and other administrative or evaluation reports prepared by USOE staff\, (6) research and evaluation reports prepared by university staff or other external organizations on contract\, (7) technical reference publications on the evaluation of teachers\, and (8) published articles from,national journals. In the case of volumes 4 and 8\, records have not been added to since 1989.",Permanent. Retain for 1 year(s),Public,
14605,Forest Dale (Utah),Town records,1894; 1902-1913.,None,"These are the records of the town of Forest Dale which existed within Salt Lake between 1901-1912. These records include council minutes (1902-1912); financial ledger (1903-1904\, 1910-1912)\, water billing receipts (1903-1913)\, water right agreements\, check registers (1909-1912)\, deposit books (1902-1913)\, correspondence\, fire department receipts and disbursements (1894\, 1909-1910). The 1913 billings and receipts indicate the Forest Dale Water Company.",,Public,
15814,Elk Ridge (Utah),Organizational charts,undated,,These are files containing organizational charts and reorganizational studies. They are graphic illustrations providing a detailed description of the arrangement and administrative structure of the municipality. They also include agency histories and selected background material. Agency histories and selected background material.,Retain permanently,Public,
18899,Department of Transportation. Engineering & Operations. Project Development. Structures,Design notes,1913-,Chronological by year,"This series contains job design notes\, calculations\, and geotechnical study notes related to structures such as bridges\, overpasses\, and drainage systems. These are working notes created by the engineers and include calculations that are not included in final plan submissions and are unique to this series of records alone.",Permanent. Retain for 20 year(s),Public,1.00 cubic foot 110 microfilm reels
20378,Department of Environmental Quality. Division of Air Quality,Air quality studies,1984-,"Numerical by box number, thereunder alphabetical by subject","These files contain technical support documents for the Carbon Monoxide State Implementation Plan and reference material for the carbon monoxide attainment demonstration. Carbon monoxide attainment demontrations are modeling data sets used in the State Implementation Plan for analysis to support enforcement of air quality regulations if carbon monoxide emissions exceed the legal limits. The files include individual studies\, the State Implementation Plan for each county studied\, modeling files\, tracer studies\, Universal Transverse Mercador (UTM)\, Urban Airshed Modeling (UAM)\, and ozone modeling.",Permanent. Retain for 10 year(s),Public,
22423,Marriott-Slaterville (Utah),City histories,1999-,Chronological,"These are published or unpublished histories written on the municipal government or an individual municipal agency. The histories are financed by municipal funds. They may include title\, author\, date written\, and a historical narrative.",Permanent. Retain until administrative need ends,Public,
24372,Road Commission,Newspaper clippings,1957-1976.,chronological by month and year,News files and clippings created or collected by the road commission.,Permanent. Retain until administrative need ends,Public,
24623,Santa Clara (Utah),Santa Clara history,1980-,Chronological and Alphabetical,"These are various histories of Santa Clara\, water tank leases on city holdings and clipping files from 1980 - 1999 including newspapers\, photos\, and programs of community events.",Permanent. Retain until administrative need ends,Public,
24780,Riverdale (Utah),Organizational files,1946-,"Alphabetical, thereunder chronological","These are graphic illustrations providing a detailed description of the arrangement and administrative structure of the municipality. These files contain organizational charts\, reorganizational studies\, functional statements\, and formally prepared descriptions of the responsibilities assigned to executive officers.",Permanent. Retain until administrative need ends,Public,
25342,Naples (Utah),Histories of Naples,1928-,Chronological,"These are published or unpublished histories written on the municipal government or an individual municipal agency. The histories are financed by municipal funds. They may include title\, author\, date written\, and a historical narrative.",Permanent. Retain until administrative need ends,Public,
26528,Mayfield (Utah),Town histories,1904-,Chronological by year,"These are published or unpublished histories written on the municipal government or an individual municipal agency. The histories are financed by municipal funds. They may include title\, author\, date written\, and a historical narrative. There are three books in this collection. First - minutes of the board of directors of the Mayfield Land & Grazing Company. Second - Scarp book with histories complied about 1980\, Third - scrap book complied 1996.",Permanent. Retain until administrative need ends,Public,1 microfilm reel
26980,Department of Technology Services.$bAutomated Geographic Reference Center,Cemeteries geographic names information system records,1995-2021.,"Grouped by file type, thereunder chronological.","These geospatial records are from the Geographic Names Information System (GNIS) which was developed by the USGS ""to meet major national needs regarding geographic names and their standardization and dissemination"". The records consist of point locations with corresponding feature names. All point entities are categorized by feature type. This data is representative of cemetery locations found in the general GNIS data set.",Permanent. Retain for 1 year(s),Public,
28405,Governor Herbert,Schedule,2009-2021.,By type thereunder chronological by date.,"These are the daily schedules created for Governor Herbert. They are created to coordinate his activities and obligations efficiently. Each schedule documents the dates\, times\, type of activities\, notations\, names of persons or groups with whom he would be meeting\, and staff involved. Activities may include business meetings\, speeches\, or trips.",Permanent. Retain for 5 year(s) or until end of governor's administration,Public,
28407,Governor Herbert,Declarations,2009-2021.,"Chronological by year, thereafter alphabetical by title.","This series contains declarations issued by Governor Herbert. Declarations often express the Governor's inclination to honor specific aspects of Utah's community\, culture\, and resources. These declarations are created as a public relations service to constituents who would like to draw the public's attention to a particular issue or event.",Permanent. Retain for 5 year(s) or until end of governor's administration,Public,
28491,Governor Herbert,Governor Gary R. Herbert campaign records,2009-2010.,Chronologically,"This series is made up of campaign records generated by campaign staff for Gary R. Herbert's 2010 gubernatorial campaign. Records include media briefings and talking points; event schedules and outlines; donor tracking sheets; campaign strategy meeting agendas; fund raising event plans\, budgets\, donor lists; account summaries and financial updates; summaries of preliminary voter results; Peter Corroon's remarks and education plan.",Permanent. Retain for 1 year(s),Public,0.20 cubic foot
80623,Weber State University (Utah),Donor files,1965-,Alphabetical by donor name,"Comprehensive case file system that documents all donations given to the university. Includes correspondence\, agreements\, memoranda\, telephone conversation notes\, and donor receipts.",Retain permanently,Public,
568,Department of Agriculture. Office of the State Veterinarian,Annual reports,1909-1910.,Chronological.,"This series contains reports of activities from the previous year with information pertaining to agency activities\, statistics\, finances\, livestock\, diseases\, appropriations\, and recommendations.",,Public,0.20 cubic foot
1062,Utah Symphony Society Orchestra,Publicity records,1946-1972.,"Alphabetical by subject, thereunder chronological","This series contains publicity records created and collected by the Utah Symphony Orchestra. The bulk of the records are comprised of newspaper clippings. News releases\, newsletters\, posters\, and programs are also included.",,Public,1.35 cubic feet 1 microfilm reel
3001,Utah. State Aeronautics Commission,Scrapbooks,1941-1952.,Alphanumerical.,"Scrapbooks\, photographs\, articles\, program notes and documentation of events sponsored or funded by an agency. Also included are narrative audio or audiovisual agency histories. These are about 5 books of newspaper clippings.",Permanent. Retain until administrative need ends,Public,
4684,Department of Transportation,Property photo negatives,1961-1974.,Numerical by street address,Negatives (few prints) of photographs taken by Transportation; may be preliminary work to destruction of buildings for roadways. Majority are residential but there are some commercial properties.,,Public,
10327,National Guard,World War II records,1941-1945.,None,"Contains rosters of National Guardsmen who were WWII veterans and federal unit histories for units in which Utah guardsmen served\, especially the 40th infantry.",,Public,1 microfilm reel
10413,State Prison,Inmate and prison glass plate negatives,1900; 1930.,none,"The majority of the glass plate negatives are prisoner identification photographs (mug shots) from circa 1900. A few negatives are combination photographs from the 1930s of a mug shot of an escaped inmate together with his fingerprint card. There are also negatives depicting scenes from the former prison at Sugar House\, including the cell house\, the interior of the chapel\, and exterior shots of prison buildings. Inmates are included in some photographs. There are also photographs of unidentified individuals and groups.",,Public,
10727,Secretary of State,Capitol monument dedication programs,1959; 1967.,chronological,"These programs outline the dedication ceremonies for monuments at the state Capitol building and grounds. Until 1977\, the Secretary of State was responsible for the Capitol building and grounds. Holdings include programs for the dedication and unveiling ceremonies of the following monuments: Brigadier General Thomas L._Kane (14 January 1959)\, and Edward Henry Harriman (9 May 1967).",,Public,
11930,Department of Agriculture,Scrapbooks,1945-1950.,none.,"This scrapbook is a collection of newspaper clippings recounting activities of the department and individual employees (wedding announcements\, etc.) and photographs (black and white snapshots).",,Public,
11963,Centennial Commission (1947),News clipping scrapbooks,1945-1947.,Chronological,"This series is made up of news articles about centennial activities and events clipped from numerous newspapers and magazines in Utah and other states to preserve a record of these incidents. The articles and various publications of the Centennial Commission and memorabilia from selected occurrences are affixed in scrapbooks created by the Arts Division\, Beautification Division\, and Centennial Commission. A fourth scrapbook is not identified. The Arts Division scrapbook includes publicity generated by auditions and performances for music and drama programs\, a music educators conference\, art exhibits\, the centennial preview\, and the centennial seal competition. The Beautification Division scrapbook includes articles about beautification efforts statewide as well as copies of division publications. Clippings in the commission scrapbook include events calendars\, local history feature stories\, ""Centennial Side Glances"" history vignettes\, letters to the editor and editorials\, and articles,about the centennial queen's gowns\, the Boy Scout encampment\, and the centennial exhibit in Washington\, D.C. The fourth scrapbook\, whose creator is unknown\, is primarily made up of publicity from the 1947 Tournament of Roses Parade consisting of newspaper articles\, souvenir pictorial programs\, picture postcards\, etc. Several pages are dedicated to the coronation of the centennial queen. A section of articles from out-of-state newspapers includes publicity of the recreation of the pioneer trek to Salt Lake City\, tourism information relating to Salt Lake City and Utah's national parks\, John Cobb's new speed record\, and even a Gimble's advertisement referring to the centennial. A separate section includes articles about beautification. Souvenir programs and other memorabilia are included.",,Public,1.00 cubic foot 4 microfilm reels
13860,Governor Blood,Newspaper clipping scrapbooks,1926-1940.,Chronological by date.,"Records which document an agency's history. Includes scrapbooks\, photographs\, articles\, program notes and information about events and programs sponsored or funded by an agency. May also include narrative audio and audiovisual agency histories.",,Public,5 microfilm reels
14155,Centennial Commission (1947),Promised Valley production records,1947.,By instrument class in the order they appear in the conductor's score,"The director's script (dialog and song lyrics) and master sheets of the musical score of ""The Promised Valley\,"" a musical drama which tells the story of the pioneer migration to Utah\, make up this series. The fictional\, two-act play was created in its entirety for the 1947 centennial celebration honoring Utah's pioneers. Broadway playwright Arnold Sundgaard (1909- ) of New York City wrote the story and song lyrics. Utahn Crawford Marion Gates (1921- ) composed the music over a six-month period. The condensed conductor's score was transcribed to full orchestration and master sheets reproduced by the ozalid process. Copyists made master sheets for each instrument (56 pieces) and vocal part.",,Public,
17678,Council for Applied Technology Education,Newspaper clippings,1969-1997.,Chronological.,"Scrapbooks\, photographs\, articles\, program notes and documentation of events sponsored or funded by an agency. Also included are narrative audio or audiovisual agency histories.",,Public,
19196,Utah Statehood Centennial Commission,Newspaper clippings,1988-1997.,Chronological.,Newspaper clippings pertaining to centennial activities around the state.,,Public,
19356,Pioneer Sesquicentennial Celebration Coordinating Council,Photographs,1994-1998.,Chronological,These photographs depict pioneer sesquicentennial celebrations and related events. Also included are slides. Includes photographs from the logo unveiling and of the East Canyon Camp of the Mormon Trail Reenactment Wagon Train.,,Public,
20914,Governor Rampton,Inaugural records,1961-1973.,Chronological by year or multiple year grouping.,"Any inauguration of a governor requires that the invitations be designed\, the ceremony organized\, and the inaugural address prepared. This series contains correspondence and other ""planning materials"" regarding Governor Rampton's 1965 inauguration\, as well as his inaugural addresses from 1965\, 1969\, and 1973. This series also includes the certificate signed by Secretary of State Clyde Miller confirming Rampton's re-election in 1972.",,Public,0.20 cubic foot
22718,Board of Pharmacy,Photographs,1892-1916.,,This series contains photographs of members of the Board of Pharmacy.,,,
24244,State Mental Hospital,Photographs,ca. 1908-1970.,none,"Photographs\, primarily black and white\, some with negatives\, of State Hospital patients and buildings.,Records which document an agency's history. Includes scrapbooks\, photographs\, articles\, program notes and information about events and programs sponsored or funded by an agency. May also include narrative audio and audiovisual agency histories.",,Public,
24932,Department of Transportation,I-80 Test section records,1966.,Chronological,"These records were created by the Department of Transportation as a result of a request made by the Federal Government. They were provided to the Iranian government to help them in the construction of a highway along salt flats similar to those found in Utah. Records include written descriptions and narrated film documentation of highway tests conducted before I-80 was constructed along the salt flats of western Utah.,Records which document an agency's history. Includes scrapbooks\, photographs\, articles\, program notes and information about events and programs sponsored or funded by an agency. May also include narrative audio and audiovisual agency histories.",,Public,
25636,Governor Leavitt,State Olympic office subject files,1992-2003.,Alphabetical by subject.,"This series contains a wide variety of records that provide background and documentation of the administration activities that took place in the planning and execution for the 2002 Olympic Winter Games. Records may include correspondence\, planning committee minutes\, summaries of events\, contracts\, photographs\, scrapbooks\, articles\, program notes and information about events and programs sponsored or funded by an agency\, and audiovisual materials. Office of Economic Development committees and subcommittees\, such as the torch relay committee\, are also represented in this series and may include donated records from private citizens and former committee members.",,Public,44.30 cubic feet 98 microfilm reels
29769,Salt Lake City School District (Utah). Washington Elementary School,Miscellaneous albums,1971-2005.,Chronological.,"These records are created by governmental entities compiling various items together to tell the story of their office. They include photographs\, newspaper clippings\, and other items pertaining to government activities\, and actions and reactions of citizens.",,Public,
29858,Children's Aid Society of Utah,Institutional histories,1910-1995,Chronological by creation date.,"These records document the organization and reorganization of governmental entities. Information includes history\, functional information\, geographical boundaries\, organizational files and related records.",,Public,0.20 cubic foot
29995,Department of Workforce Services,Significant events records,2020-,Significant Events shared drive: Alphabetical by event.,"These are records created by the Department of Workforce Services to document the agency's response to significant events. Records may include press releases\, photos\, disaster plans\, publications\, reports and memos on work and communications during the event\, and correspondence showing significant new policies or work practices in place during the event.",Retain permanently,Public,
30062,Utah Counties Indemnity Pool (Utah),Interlocal Agreements,1992-,"Alphabetical by county, thereunder chronological by date.","These records include Articles of Incorporation and Interlocal Cooperation Agreements between members\, and records relating to creation.",Retain permanently,Public,
30068,Murray (Utah),History of Murray,1936.,None.,"This series contains a copy of a history compiled by city recorder R. R. Rasmussen. The history was sanctioned by the Board of City Commissioners and focused particularly on the history of city government\, with some background information on the community from the earliest European settlement to municipal incorporation in 1902. Rasmussen drew heavily from city records and from interviews with long-time residents in compiling the history. It includes a variety of information about city matters\, such as the construction of City Hall and the Carnegie Library\, operation of the fire department\, change from a council form of government to a commission form\, election results for each municipal election\, and a summary of each mayor's administration. An appendix contains reminiscences of several long-time residents sent to Rasmussen upon his request. The copy of the history held by the State Archives appears to be a bound photocopy of the original. It includes a note that Chapter V about the,Incorporation of Murray City\, consisting of pages 28-129\, was omitted from this copy and that it is included in a copy on file in the City Recorders Office. The text also refers to a map of the city that is not included in this copy.",,Public,0.50 cubic foot
30107,University of Utah (Utah). Department of Campus Police,Photographs,1900-,None.,"These photographs are of department personnel\, the University of Utah campus\, and events that document personnel\, agency history\, and campus history.",Retain permanently,Public,
1820,Provo City School District (Utah),Administrative records,1933-1963,Generally chronological.,"These records document the organization and reorganization of governmental entities. Information includes history\, functional information\, geographical boundaries\, organizational files and related records.",,Public,0.35 cubic foot
30144,Provo City School District (Utah). Timpanogos Elementary School.,Miscellaneous records,ca. 1910-1979,Roughly chronological.,"These records document the organization and reorganization of governmental entities. Information includes history\, functional information\, geographical boundaries\, organizational files and related records.",,Public,0.20 cubic foot
11996,Department of Health and Human Services. Division of Services for People with Disabilities,Agency written history,1969-,Chronological,"Scrapbooks\, photographs\, articles\, program notes and documentation of events sponsored or funded by an agency. Also included are narrative audio or audiovisual agency histories.",Permanent. Retain for 10 year(s),Public,
30233,Providence (Utah),Historic building survey records,2005-2007,"Chronological by survey date,","These records document the organization and reorganization of governmental entities. Information includes history\, functional information\, geographical boundaries\, organizational files and related records.",,Public,0.20 cubic foot
20336,Dept. of Public Instruction. Division of Instructional Media,Scrapbooks,1954-1972.,Chronological,These scrapbooks of newspaper clippings and other articles document activities in the Division of Corrections.,Permanent. Retain for 1 year(s),Public,
30326,Provo (Utah),City Inspector's Record,1890-1891.,Chronological by inspection date.,This record documents the daily tasks of the city inspector. Includes dated entries of specific inspections conducted and a ledger of payments to the city treasurer.,Retain permanently,Public,0.20 cubic foot
22437,Marriott-Slaterville (Utah),Organization files,1999-,Chronological,"These are graphic illustrations providing a detailed description of the arrangement and administrative structure of the municipality. These files contain organizational charts\, reorganizational studies\, functional statements\, and formally prepared descriptions of the responsibilities assigned to executive officers.",Permanent. Retain until administrative need ends,Public,
30347,Beaver County School District (Utah),Historical asset inventory records,1948-1978.,Chronological.,"These record books contain asset inventories for individual schools within the Beaver School District. Records may include physical asset listings\, receipts\, inspection history\, asset location\, and purchaser and were kept to for budgetary and safety purposes. These are considered historical samplings to understand recording keeping for the era.",Retain permanently,Public,
30363,Provo (Utah). City Recorder.,Financial ledgers,1873-1912.,Roughly chronological by payment date.,"These records document financial accounts of Provo City as kept by the city recorder. Records include names of accounts of individuals being charged for city services or for whom the city was paying for services\, and the amounted debited or credited to the account. It also includes city accounts to track income and expenditures related to specific city functions.",Retain permanently,Public,
30329,Provo (Utah),Account of the Bail Commissioner,1904-1911.,,"These records document the organization and reorganization of governmental entities. Information includes history\, functional information\, geographical boundaries\, organizational files and related records.",,Public,0.20 cubic foot
30398,Tooele (Utah). City Recorder/Purchasing Agent,Historical City Recorder administrative records,1921-1925.,Alphabetical by record topic or creator name.,"These records contain administrative records collected by the Tooele City Recorder during the years 1921-1925. The records include correspondence\, invoices\, business license applications\, citizen petitions. During this period the Tooele City Recorder acted as the water tax collector\, so much of the correspondence relates to collection of water taxes.",Retain permanently,Public,0.70 cubic foot
30469,Spanish Fork (Utah),Improvement bonds sampling,1923-1967,Chronological by bond issuance date.,"The governing body of the municipality levying the assessment\, by ordinance or resolution\, may authorize the issuance of special improvement bonds to pay costs of improvements in the district against funds created by the assessment.",,Public,0.20 cubic foot
30479,Spanish Fork (Utah). City Council.,Council Roll Book,1907-1977.,Chronological by meeting date.,"Agency History Records (GRS-1723) These records document the organization and reorganization of governmental entities. Information includes history\, functional information\, geographical boundaries\, organizational files and related records.",,Public,0.20 cubic foot
30483,Spanish Fork (Utah),Business license applications and bonds,1882-1895; 1904-1909.,Chronological by application date.,"This series contains business license applications and bonds for select businesses\, particularly for selling liquor.",,Public,0.20 cubic foot
26475,Fairview (Utah),City histories,1991-,Chronological by year,"These are published or unpublished histories written on the municipal government or an individual municipal agency. The histories are financed by municipal funds. They may include title\, author\, date written\, and a historical narrative.",Permanent. Retain until administrative need ends,Public,1 microfilm reel
27264,Division of State History,Utah State History Fair records,2003-2009.,"Chronological by year, thereunder alphabetical by subject.","This series documents the division's participation in the Utah State History Fair program. Although the program is administered by another entity\, the Division of State History provides some financial and staff support. These records are the product of that effort. Information includes program participants' names\, addresses\, and school information; judging instructions and judges' names; the Mentor newsletters; compiled Web site information; exhibit information; correspondence; performance and documentary CDs; winners' names; entry cards; press releases; newspaper articles; conference presentations; program CDs; program evaluations; funding research; and other relevant information.",Permanent. Retain for 1 year(s) after end of project or program,Public,
27877,"Utah Science, Technology, and Research Authority",Agency Historical Records,2008-2019.,chronological,"Records which document an agency's history. Includes scrapbooks\, photographs\, articles\, program notes and information about events and programs sponsored or funded by an agency. May also include narrative audio and audiovisual agency histories. Any agency activities showcased through public news or media are also included under this series.",Permanent. Retain for 10 year(s),Public,
28469,Department of Health and Human Services. Division of Substance Use and Mental Health. State Hospital,Hospital History Records,1885-,chronological,"These records have been gathered by a hospital employee seeking to preserve the history of the State Hospital. Included are photographs\, correspondence\, patient and staff newsletters\, newspaper articles\, building information including dedications\, ribbon cuttings and other events. They may include patient names and other personal identifiers.",Permanent. Retain for 10 year(s),Private,
28920,Richfield (Utah),Daughters of the Utah Pioneers histories,ca. 1918-1965.,Arbitrarily by topic.,This series contains histories compiled by the Daughters of the Utah Pioneers and given to Richfield City as documentation of local history.,,Public,0.35 cubic foot
81799,Utah State University Eastern (Utah),Scrapbooks,1950-,Chronological,"Scrapbooks\, photographs\, articles\, program notes and documentation of events sponsored or funded by an agency. Also included are narrative audio or audiovisual agency histories.",Permanent. Retain for 10 year(s),Public,
84731,Salt Lake City School District (Utah). Office of Superintendent,Administrative subject files,i 1933-1967; 1971-,Alphabetical by subject,"These subject files are used for reference purposes. They contain decision making correspondence and record copies of reports. They also contain\, brochures\, graphs\, directives\, charts\, memoranda\, and flyers covering a wide range of issues of concern to the superintendent. Subjects include the academic fitness program; affirmative action; alcohol and drugs; alternative programs; Bicentennial activities; bilingual education; block grants; minority issues; cable services; career ladder; child abuse; civil defense; computers; contests; day care centers; discipline and suspension policy; dropout studies; early retirement incentive program; energy conservation; ethics education; Family Shelter School;,food services; foreign students; Gang Task Force; graduation requirements; grievance letters; health education; history of the school district; immunizations; Juvenile Court and Police Department cooperation; various clubs and organizations; legislation; Marmalade School; Medicare; nepotism; Nuclear Issues Committee; Parents' and teachers' associations; personnel; polls; prayer in school; privacy issues; redevelopment programs; report card study; salaries; shared governance research; South High Closure; teenage suicide; district's schools (divided by each school); teachers; legal opinions; and tuition tax credits; Utah Innovation Foundation; vandalism control; workshops; year-round schools; youth in custody; and zoning changes.",Permanent. Retain for 1 year(s) after superseded,Public,
646,Public Service Commission,Newspaper clippings,1941-1988.,Alphanumerical,"Scrapbooks\, photographs\, articles\, program notes and documentation of events sponsored or funded by an agency. Also included are narrative audio or audiovisual agency histories.",,Public,
921,Road Commission,Photographs,1938-1966.,none,"This series contains photographs and negatives of road\, bridges\, railroad intersections\, etc.",,Public,
2298,Department of Public Safety. Peace Officers Standards & Training (POST),Administrative records,1968-1979.,Alphanumerical,"Records which document an agency's history. Includes scrapbooks\, photographs\, articles\, program notes and information about events and programs sponsored or funded by an agency. May also include narrative audio and audiovisual agency histories.",,Public,
2618,Tuberculosis Hospital,Scrapbooks,1958-1960.,Alphanumerical.,"This series contains a scrapbook with newspaper clippings\, photographs\, newsletters\, etc.",,Public,
2975,Utah. State Aeronautics Commission,Newspaper clippings,1954-1967.,Chronological.,"Scrapbooks\, photographs\, articles\, program notes and documentation of events sponsored or funded by an agency. Also included are narrative audio or audiovisual agency histories.",Permanent. Retain until final action,Public,
1959,State Library Division,Legislation file,1956-,None,"This file documents the federal and state legislative efforts that immediately preceded the establishment of the Utah State Library and influenced the creation and implementation of the Development Services Program which includes rural outreach services such as the bookmobile. The file includes several copies of the Washington Newsletter published by the American Library Association\, other state library laws and organizational reports providing a comparison of other state library programs which may have been consulted in planning the Utah State Library\, and original correspondence between public officials including a few of Utah's governors regarding the establishment of a State Library and\, later\, rural outreach programs.",Permanent. Retain for 10 year(s),Public,1 microfilm reel
5801,Public Service Commission,Photographs: Salt Lake telegram building,1890.,Alphanumerical.,"Scrapbooks\, photographs\, articles\, program notes and documentation of events sponsored or funded by an agency. Also included are narrative audio or audiovisual agency histories.",Permanent. Retain for 1 year(s),Public,
9902,Department of Agriculture and Food. Conservation Commission,Soil conservation district histories,1970-,Alphabetical,"Scrapbooks\, photographs\, articles\, program notes and documentation of events sponsored or funded by an agency. Also included are narrative audio or audiovisual agency histories.",Permanent. Retain for 11 year(s),Public,1.00 cubic foot
10519,Dept. of Health. Office of Strategic Planning and Evaluation,Bureau monthly activities report,1985-1993.,Chronological,"Records which document an agency's history. Includes scrapbooks\, photographs\, articles\, program notes and information about events and programs sponsored or funded by an agency. May also include narrative audio and audiovisual agency histories.",Permanent. Retain for 10 year(s),Public,
30220,Washington City (Utah),Administrative records,1931-2018.,None.,"These records document the organization and reorganization of governmental entities. Information includes history\, functional information\, geographical boundaries\, organizational files and related records.",,Public,0.35 cubic foot
13616,Dixie Deer Special Service District (Utah),Organizational files/agency histories,undated,Chronological,"These are published or unpublished histories written on the municipal government or an individual municipal agency. The histories are financed by municipal funds. They may include title\, author\, date written\, and a historical narrative.",Retain permanently,Public,
14572,Pleasant Grove (Utah),Organizational files/agency histories,undated,,These are files containing organizational charts and reorganizational studies. They are graphic illustrations providing a detailed description of the arrangement and administrative structure of the municipality. They also include agency histories and selected background material. Agency histories and selected background material.,Retain permanently,Public,
14791,Department of Community and Culture. Office of Energy Services,Interview audio tapes,1985-2001.,Chronological.,These interview tapes of agency personnel by the media are maintained to document (partially) the history of the agency. Interviews would be about Energy Office activities or concerns.,Retain permanently,Public,
18763,North Ogden (Utah),City histories,undated,,"These are published or unpublished histories written on the municipal government or an individual municipal agency. The histories are financed by municipal funds. They may include title\, author\, date written\, and a historical narrative.",Retain permanently,Public,
19352,Pioneer Sesquicentennial Celebration Coordinating Council,Newspaper clippings,1994-1998.,Chronological,"Scrapbooks\, photographs\, articles\, program notes and documentation of events sponsored or funded by an agency. Also included are narrative audio or audiovisual agency histories.",Permanent. Retain for 6 month(s),Public,
21289,Park City (Utah). City Manager,Organizational files,1981-,Alphabetical,"These are graphic illustrations providing a detailed description of the arrangement and administrative structure of the municipality. These files contain organizational charts\, reorganizational studies\, functional statements\, and formally prepared descriptions of the responsibilities assigned to executive officers.",Permanent. Retain for 20 year(s),Public,
22729,Department of Human Services. Office of Information Technology,Y2K documentation,1999-2009.,Alphabetical by subject,"These files document the Office of Technology's records dealing with the millenium Y2K problem. Information includes planning documentation\, correspondence\, working notes\, and agency actions.",Permanent. Retain for 5 year(s),Public,
23291,Orem (Utah). City Manager,Notary services journal,1998-,Numerical by entry number,"This is a journal of notary services performed by the administrative secretary to public works. The records are maintained to document each use of notary services so the notary can prove that proper procedures were adhered to should there be a question regarding a notary transaction at some point in the future. Information includes signature of person requesting notary services\, date and time notary service was performed\, fee charged\, type of document being notarized\, type of notary act\, signer's address\, manner in which signer was identified and comments.",Permanent. Retain until administrative need ends,Private,
24779,Riverdale (Utah),City histories,1946-,Chronological by year,"These are published or unpublished histories written on the municipal government or an individual municipal agency. The histories are financed by municipal funds. They may include title\, author\, date written\, and a historical narrative.",Permanent. Retain until administrative need ends,Public,
25285,Department of Corrections. Division of Correctional Industries,Agency written history and annual reports,1985-,Chronological,"Scrapbooks\, photographs\, articles\, program notes and documentation of events sponsored or funded by UCI. Also included are photographs of inmates and staff working in various operations\, as well as audio/video histories of agency operations. Annual reports of the agency and the Corrections Advisory Board\, to the Governor and Legislature\, are also included.",Permanent. Retain for 10 year(s),Public,
25461,Manila (Utah),Historical material,1898-,Alphabetical by subject,"These are published or unpublished histories written on the municipal government or an individual municipal agency. The histories are financed by municipal funds. They may include title\, author\, date written\, and a historical narrative.",Permanent. Retain until administrative need ends,Public,1 microfilm reel
25885,Department of Transportation. Administrative Services. Office of Risk Management,I-15 pre-construction surveys,1997-2000.,Alphabetical by name of location.,This series contains surveys and visual recordings of property adjacent to I-15 before the Interstate's re-construction project began. These surveys and video recordings document any pre-existing damage to residential and business property. They are used to determine any damage that may have been incurred to structures or parking lots as a result of construction. This information may be used to defend the department against claims of property damage due to construction.,Permanent. Retain for 10 year(s),Public,
30504,Centennial Commission (1947),Event photographs,1947.,Alphabetical by subject.,"This series contains photographs from the Pioneer Centennial celebration that was produced by the Centennial Commission of 1947. Includes photographs of various events such as a beauty pageant\, a ball\, artists who performed\, theatrical performances\, parades\, conference\, and sports. Also includes photographs of the commission. Includes pictures of Calleen Robinson being crowned as Days of '47 Queen\, as well as her modeling various outfits.",,Public,1.75 cubic feet
29834,Heber City (Utah),Administrative records,1896-1933.,Reverse chronological order by date of creation.,"This series contains miscellaneous administrative papers including liquor licenses\, receipts\, notes and correspondence\, and publication notices for the local newspaper. These records were kept by the city's administrative staff and filed in a general notebook. Receipts for publication of notices in the Wasatch Wave\, Wasatch County's local newspaper\, include such information as the scheduled or past date of publication as a well as a brief note regarding the type of notice published. Receipts in this series are generally for good and merchandise purchased by the city and include such information as the store from which the city purchased the goods\, the amounts\, and the dates. Liquor license applications are interspersed throughout this collection and include such information as the name of the person or business applying for the license and the date of application. General notes and correspondence range from IOUs to death notices of Heber residents to requests from residents to build,additions to their properties.",,Public,0.50 cubic foot
30551,Provo (Utah),Board of Adjustments recommendation file,1967-1973,Reverse chronological by meeting date.,"This series contains carbon copies of records of decisions made by the board in regard to requests for zoning variances. The requests were submitted by property owners\, typically seeking permission for exception to building setbacks required by zoning ordinances or the operation of a business out of a residence. The carbon copy forms include space to records such information as an application number\, designated zoning of the property in question\, applicant name\, property address\, and description of the variance sought by the applicant. The record also includes the date of the meeting in which the application was considered\, the decision of the board\, and comments or conditions related to the decision.",,Public,0.20 cubic foot
6447,Utah Symphony Society Orchestra,Utah Symphony scrapbook material,i 1966-1983.,Alphanumerical,"Records which document an agency's history. Includes scrapbooks\, photographs\, articles\, program notes and information about events and programs sponsored or funded by an agency. May also include narrative audio and audiovisual agency histories.",,Public,
10339,National Guard,145th Field Artillery scrapbook,1917-1918.,None,"World War I scrapbook on the 145th Field Artillery which included activated Utah National Guard units. Includes clippings\, speeches\, orders\, etc. Apparently made by the Utah units.,Records which document an agency's history. Includes scrapbooks\, photographs\, articles\, program notes and information about events and programs sponsored or funded by an agency. May also include narrative audio and audiovisual agency histories.",,Public,1 microfilm reel
11903,Governor Bangerter,News clippings,1985-1992.,,"Clippings relating to Utah or Governor Bangerter from subscriptions to professional clipping services. Includes newspaper clippings\, magazine clippings\, and news clips (brief written summaries of coverage on radio or television)\, used for reference and reading files and distributed to key staff in the governor's office to help determine and review policy and the governor's political standing.",,Public,13 microfilm reels
13374,Governor Leavitt,News clippings,1993-2003.,Alphabetical by source thereunder chronological by month and year.,"News clippings collected by the Governor's office from various sources. They document\, through print and television media coverage\, events and activities concerning Governor Michael O. Leavitt. They also include information about issues relating to both the Governor and state\, local\, federal\, or international governments. The office subscribed to a clipping service provided by the Utah Press Association to obtain many of the articles. Contents are photocopies or faxed copies of the original articles. Descriptions\, notations on coverage and station information about television coverage were provided by the Utah News Clips service. Staff members highlighted mentions of the Governor in the printed reports that are arranged by date and originally were stored in three-ring binders.",,Public,25.20 cubic feet
22284,Utah Commission for Women and Families,Scrapbooks,1985-2005.,none,These scrapbooks contain photographs from Commission on Women and Families activities and functions. They provide a pictoral history of the agency as it conducted its duties and programs.,,Public,
23232,Road Commission,Scrapbooks,1946-1976.,"Chronological, thereunder alphabetical by subject","This series contains scrapbooks with news clippings which were used for reference and reading files for agency staff members. The news clippings contain information pertaining to state agencies\, cities\, counties\, accidents\, bids\, conferences\, construction\, contracts\, projects\, hearings\, highways\, legislation\, maintenance\, maps\, paint\, parking\, personnel\, Road Commission\, safety\, signs\, tourism\, traffic\, funding\, planning\, parks\, advertising\, equipment\, lighting\, landscaping and other activities of the Road Commission.",,Public,1 microfilm reel
25984,Department of Workforce Services. Division of Administrative Services,Employment and unemployment history files,ca. 1985-1998.,"Alphabetical by subject, thereunder chronological.","These records document the history of the agency and the state's role in creating federal unemployment programs. The records were created to commemorate the 50th anniversary of the agency and to assist in the compilation of a history of federal unemployment insurance programs. The series consists of records relating to the legislative and agency history of unemployment insurance programs in Utah. Also included in this series are drafts of Utah-related chapters for a history of federal unemployment insurance programs. The agency history was written by Rosa Phillips\, a secretary with the state department of Employment Security\, at the request of the agency's administrator\, Barclay Gardner\, ca. 1985.",,Public,1 microfilm reel
26292,Board of Education. Office of Education. Division of Pupil Personnel and Guidance Services,Through the Years history,1975.,none,"This series consists of the publication ""Though the Years: A History of the Pupil Personnel Movement In the State of Utah"" by H. Reese Anderson\, Coordinator of Pupil Personnel Services in May 1975. He states in the preface that his ""main purpose has been to record and describe the major events\, activities and movements that have taken place in the pupil personnel field as I have been able to read about them\, hear about them or as I have experienced them myself."" Series holdings includes two copies\, one softcover and one in hard cover. Both were donated by the author's family to the State Library\, and subsequently sent to the Archives.",,Public,1 microfilm reel
25909,Department of Transportation. Administrative Services. Office of Risk Management,I-15 Structure damage case files,2001-2002.,Alphabetical by case name.,"These records document claims filed against the State for alleged adjacent structure damage caused by construction vibration from the I-15 reconstruction project. They contain information about alleged property damage such as cracks in building structures and foundations. Records include correspondence\, photographs\, videos\, repair estimates\, engineers drawings\, and documentation of financial settlements.",,,
26353,Governor Walker,Scrapbooks,2003-2004.,"By book or types of documents, thereunder chronological.","This series consists of scrapbooks created for Governor Olene S. Walker's term in office. Contents include newspaper clippings\, letters\, photographs\, programs and other memorabilia from both her tenure as governor (2003-2004) and lieutenant governor (1993-2003).",,Public,0.20 cubic foot
27242,Governor Huntsman,Media clips,2005-2009.,"By format, thereunder chronological.","Records which document an agency's history. Includes scrapbooks\, photographs\, articles\, program notes and information about events and programs sponsored or funded by an agency. May also include narrative audio and audiovisual agency histories.",,Public,9.90 cubic feet
80601,Division of Expositions,Photographs and audio-visual records,ca. 1940-1984.,Chronological by date.,"This series contains photographs and audio-visual records created by the Division of Expositions (formerly State Fair Association) during each State Fair. The photographs and audio-visual records are of buildings\, events\, contestants\, displays\, fair scenes\, performers\, animals and fairgrounds.",,Public,6.50 cubic feet
25105,Virgin (Utah),Town history,2003-2008.,Chronological by publication date.,"These are published or unpublished histories written on the municipal government or an individual municipal agency. The histories are financed by municipal funds. They may include title\, author\, date written\, and a historical narrative.",Permanent. Retain until administrative need ends,Public,0.20 cubic foot
23424,Department of Natural Resources. Division of State Parks. Northern Region.,Deer Creek Reservoir State Park records,1954-,none,"Records of a water recreation park. Records may include board actions\, administrative correspondence\, organizational charts\, budget\, litigation\, legislation\, land surveys\, aerial maps\, deeds or other land transfer documentation\, land patents\, titles and title reports/insurance\, life estates\, easements\, property appraisals\, water rights\, initial construction inventory and planning\, environmental or soil surveys\, master plans\, development proposals\, plans and specifications\, buildings\, marinas and docks\, other facility construction\, buildings and grounds operations or current expenses\, permits\, incident reports\, dedication ceremonies\, newspaper or magazine articles\, brochures\, signage\, driving maps\, press releases\, natural studies\, archaeological studies\, historical studies\, photographs\, displays and museum exhibits\, public activities\, and visitor studies.",Permanent. Retain for 100 year(s),,
29765,Salt Lake City School District (Utah). Washington Elementary School,Principal's Albums,1969-2009,Chronological by school year.,"These records document the organization and reorganization of governmental entities. Information includes history\, functional information\, geographical boundaries\, organizational files and related records.",,,
62,Attorney General's Office,Administrative records,1902-,Alphanumerical.,"18 March 1993 RTS includes opinions\, 1967-1973. Series includes correspondence\, case files\, publications\, etc. removed from the Attorney General's office in November 1982; boxed randomly\, and although the boxes say ""see rts""\, there is no extant rts. Box 56 includes court records for the Ted Bundy and William Andrews cases.",Permanent. Retain until administrative need ends,Public,1 microfilm reel
6931,Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare.,Administrative files,1982-,Alphabetical by subject.,"Records detailing an organization\, which could include charts\, functional statements\, reorganization studies. Also administrative maps that show regional boundaries and headquarters of decentralized agencies or that show the geographic extent or limits of an agency's programs and projects.",Permanent. Retain for 5 year(s),Public,
16721,Department of Health,Departmental reorganization file,1980-,None,"These records support the agency's function to organize the department into divisions and offices\, and to structure such organization to promote the efficiency and effectiveness of the operations of the department (Utah Code 26-1-13(1981)). Records document the work of the reorganization committee and final decisions. Information includes meeting notes and organizational charts.",Permanent. Retain for 3 year(s),Public,1 microfilm reel
29829,Leeds (Utah),A Town Called Leeds,ca. 2018.,None.,"These records document the organization and reorganization of governmental entities. Information includes history\, functional information\, geographical boundaries\, organizational files and related records.",,Public,0.20 cubic foot
29854,Children's Aid Society of Utah,Administrative records,1910-2000,Generally chronological.,"These records document meetings of boards\, committees\, or teams that have no statutory authority to make public policy decisions\, but do have authority to make internal policy decisions. Information includes the determinations and actions of the meeting.",,Public,1.10 cubic feet
13956,Department of Human Services.$bGovernor's Committee on Employment for People with Disabilities,Poster contest files,1980-1992.,Chronological.,"These records document the administration and awarding of the National Journalism and National Poster programs in the state of Utah. The National Journalism and and National Poster programs were yearly contests for high school students\, sponsored primarily by the President's Committee on Employment of People with Disabilities. In Utah\, the state programs were sponsored by the Governor's Committee on Employment of People with Disabilities\, and the Utah State AFL-CIO. Records include scholarship requirements and guidelines; correspondence to schools\, interested students\, and scholarship winners; school address lists; photographs of awards ceremonies; newspaper clippings; and winning essay entries.",Permanent. Retain for 3 year(s),Public,1.00 cubic foot
30076,Granite School District (Utah),"Woodstock Memories, 1906-1976",ca. 1976.,Generally chronological.,"These records document the organization and reorganization of governmental entities. Information includes history\, functional information\, geographical boundaries\, organizational files and related records. 	",,Public,0.20 cubic foot
30092,Murray City School District (Utah). Murray High School,Ledger,1919-ca. 1923,Generally chronological by transaction date.,"These records document the organization and reorganization of governmental entities. Information includes history\, functional information\, geographical boundaries\, organizational files and related records.",,Public,0.20 cubic foot
30097,Murray City School District (Utah),Proof of Publication,1952,Chronological by publication date.,"These records document the organization and reorganization of governmental entities. Information includes history\, functional information\, geographical boundaries\, organizational files and related records.",,Public,0.20 cubic foot
30109,University of Utah (Utah). Department of Campus Police,Agency history,1980-,Chronological.,"These records document the history of the University of Utah Campus Police. May include personal stories\, photographs\, publications\, and other related materials.",Retain permanently,Public,
30128,Provo City School District (Utah). Grandview Elementary School.,Photographs,1947-1991,Generally chronological.,"These records document the organization and reorganization of governmental entities. Information includes history\, functional information\, geographical boundaries\, organizational files and related records.",,Public,0.70 cubic foot
30136,Provo City School District (Utah). Timpanogos Elementary School.,Rank listing of pupils,1967-1981.,"Chronological by school year, thereunder numerical by grade.","These records document the organization and reorganization of governmental entities. Information includes history\, functional information\, geographical boundaries\, organizational files and related records.",,Private,0.20 cubic foot
30157,Grand County (Utah). County Treasurer,Historical delinquent tax records,1897-1905.,"Chronological by year, thereunder numerical by school district number.","These monthly reports list delinquent taxes within Grand county. They are used for reference purposes. The reports include the account number\, serial number\, district number\, owner's name\, and amounts of delinquent taxes for the current and previous three years.",Retain permanently,Public,0.50 cubic foot
30160,Granite School District (Utah),District histories,1904-,None.,"These records document the organization and reorganization of governmental entities. Information includes history\, functional information\, geographical boundaries\, organizational files and related records.",,Public,0.20 cubic foot
30167,Beaver County School District (Utah),Library accession books,1905-1969.,Chronological.,"These books contain the full library catalog for Milford High School from 1905 to 1969. Librarians recorded book authors\, titles\, classifications\, and costs of each book. A brief description of how to use the Dewey Decimal System is also found at the beginning of each book. These records are considered a sampling of similar records that may have been found at other schools.",Retain permanently,Public,0.20 cubic foot
30222,State Mental Hospital,Utah State Hospital Employees Credit Union records,1975-1980.,None.,"These records document the organization and reorganization of governmental entities. Information includes history\, functional information\, geographical boundaries\, organizational files and related records.",,Public,
30224,Providence (Utah),Oral history project records,2005-2008.,Generally chronological by interview date.,"These records document the organization and reorganization of governmental entities. Information includes history\, functional information\, geographical boundaries\, organizational files and related records.",,Public,0.35 cubic foot
30084,Department of Cultural and Community Engagement. State Historic Preservation office.,Utah Preservation photograph contest submission files,1997-2006.,"Chronological by contest theme, thereunder alphabetical by submitter name.",This series contains materials related to photo contests sponsored by the State Historic Preservation Office as a way to highlight Utah's historical architecture.,,Public,3.95 cubic feet
30434,Spanish Fork (Utah),Justice court dockets,1866-,Chronological by date of case.,"This series contains bound volumes maintained by the justice court documenting cases heard before the court. Dockets typically contains information such as the name of the parties involved in each case\, the date of the case\, a summary of the charges\, a summary of the proceedings\, the decision on the case\, and the consequences imposed\, if any. The earliest records were handwritten and most contain an index compiled by the record-keeper at the front of the ledger. Common charges include selling liquor without a license\, assault and battery\, disturbing the peace\, property damage\, and profanity. Other charges include fast riding or reckless driving\, larceny\, gambling\, maintaining a common nuisance or disorderly house\, and brandishing a deadly weapon. In the earliest dockets\, civil cases such as debt and delinquency were also heard by the justice court\, but later dockets only document criminal misdemeanors. It appears that early dockets were kept individually by each judge\, which accounts,for the overlap in dates covered by those particular records.",,Public,3.70 cubic feet
30505,Division of State History,Photographs,ca. 1950-2005,"Boxes arranged by theme, with folders arranged alphabetically","These records document the organization and reorganization of governmental entities. Information includes history\, functional information\, geographical boundaries\, organizational files and related records",,Public,8.75 cubic feet
417,Secretary of State,Newspaper clippings,1964-1974.,Alphanumerical.,"Pages from the newspaper regarding land use referenda and constitutional amendments.,Copies of ballots for proposed constitutional amendments as they appeared in the newspapers.",Permanent. Retain for 1 year(s),Public,
4961,Richfield (Utah),Richfield Centennial materials,1964.,"By size, thereunder chronological by date.","These are published or unpublished histories written on the municipal government or an individual municipal agency. The histories are financed by municipal funds. They may include title\, author\, date written\, and a historical narrative.",Permanent. Retain until administrative need ends,Public,0.05 cubic foot
11388,Intermountain Power Agency (Utah),Written history,undated.,None,"Scrapbooks\, photographs\, articles\, program notes and documentation of events sponsored or funded by an agency. Also included are narrative audio or audiovisual agency histories.",Permanent. Retain for 1 year(s),Public,
13319,Alta Canyon Recreation District (Utah),Organizational files/agency histories,undated,Chronological,These are files containing organizational charts and reorganizational studies. They are graphic illustrations providing a detailed description of the arrangement and administrative structure of the municipality. They also include agency histories and selected background material. Agency histories and selected background material.,Retain permanently,Public,
13968,Department of Workforce Services. Office of Rehabilitation. Governor's Committee on Employment for People with Disabilities,Agency written histories,1950-,"Alphabetical by subject, thereunder chronological.","Scrapbooks\, photographs\, articles\, program notes and documentation of events sponsored or funded by an agency. Also included are narrative audio or audiovisual agency histories.",Permanent. Retain for 10 year(s),Public,
14708,Department of Workforce Services. Office of Child Care,Agency history files,1993-2005.,Chronological.,"These accomplishment summary reports\, correspondence\, director's reports\, mission statements\, organizational documents\, strategic plans\, task force organization records\, and related documentation are maintained to preserve the accomplishments and history of the Office of Child Care. Information includes a summary sheet\, produced annually\, which outlines the Office's accomplishments during the previous year\, and that of outstanding agency employees. Also included are employee names\, goal statements\, and organizational information.",Permanent. Retain for 5 year(s),Public,
19869,Central Utah Water Conservancy District (Utah),Organizational files,undated.,,"These are graphic illustrations providing a detailed description of the arrangement and administrative structure of the district. These files contain organizational charts\, reorganizational studies\, functional statements\, and mission statement.",Retain permanently,Public,
25147,Department of Transportation. Communications Division,Awards of commendation,1967-,Alphabetical by awarding organization.,This series contains various awards of commendation received by the Utah Department of Transportation. These commendations help to document the accomplishments associated with the agency's major highway projects and administrative programs. The awards are either framed certificates or metal engravings mounted on wood plaques.,Permanent. Retain for 3 year(s),Public,
25370,State Olympic Coordinator,Subject files,1972-2004.,Alphabetical by subject,"These records covers a wide range of subjects dealing with the Salt Lake City 2002 Olympic and Paralympic Winter Games. These records are the subject files of the Utah State Olympic Coordinator Office and contain many records that are duplicates of records of the Salt Lake Organizing Committee for the Olympic Winter Games of 2002(SLOC)now located at the University of Utah Marriott Library Special Collections department. The Coordinators office is closed and the records have been transferred to the governors office. These records include documentation of events\, policies\, news paper articles\, program materials\, studies\, speeches\, minutes\, photographs\, correspondence\, reports\, budgets\, financial reports\, agreements\, contracts\, and legislation.,Records which document an agency's history. Includes scrapbooks\, photographs\, articles\, program notes and information about events and programs sponsored or funded by an agency. May also include narrative audio and audiovisual agency histories.",Permanent. Retain for 10 year(s) after case is closed,Public,
25471,Orangeville (Utah),Histories,1901-,Chronological by year,"These are published or unpublished histories written on the municipal government or an individual municipal agency. The histories are financed by municipal funds. They may include title\, author\, date written\, and a historical narrative.",Permanent. Retain until administrative need ends,Public,1 microfilm reel
26297,Grantsville (Utah),City histories,1990-,Chronological by year,"These are published or unpublished histories written on the municipal government or an individual municipal agency. The histories are financed by municipal funds. They may include title\, author\, date written\, and a historical narrative.",Permanent. Retain for 2 year(s),Public,3 microfilm reels
26496,Deweyville (Utah),City history,"1974-1976,1979-",Chronological by year,"These are published or unpublished histories written on the municipal government or an individual municipal agency. The histories are financed by municipal funds. They may include title\, author\, date written\, and a historical narrative.",Retain permanently,Public,1 microfilm reel
26642,State Library Division,Agency history,1957-,Varies.,"This series contains records which document the history of the Utah State Library. It includes scrapbooks\, photographs\, program notes\, events information\, written histories\, news articles\, and other information. It also contains a set of slides depicting library buildings\, personnel\, construction projects\, bookmobiles\, and events. There are miscellaneous slides for national and state parks\, roads\, churches\, and local buildings. The set was created beginning in 1970 and continuing to 1989. An accompanying slide log identifies individual slides for the years 1970 to 1984.",Permanent. Retain until administrative need ends,Public,
27292,Department of Corrections. Division of Administrative Services,Photographs,1980-,,"This series contains photographs of directors\, administrative staff\, and other staff members. It does not include inmate identification photographs.",Permanent. Retain until administrative need ends,Public,
27539,Uintah Transportation Special Service District (Utah),History of the district,1989-,Chronological by date.,"This is the history written by a past Director. It includes the title\, author\, date written\, and a historical narrative.",Permanent. Retain until administrative need ends,Public,
28406,Governor Herbert,Photographs,2009-2021.,"Chronological by year, thereafter alphabetical by title.","This series contains photographs documenting Governor Herbert's term in office. The series includes photographs of proclamation signings; Governor's speeches; presentations; community and state events; meetings with staff\, cabinet\, local\, state and national leaders and international visitors.,Records which document an agency's history. Includes scrapbooks\, photographs\, articles\, program notes and information about events and programs sponsored or funded by an agency. May also include narrative audio and audiovisual agency histories.",Permanent. Retain until administrative need ends,Public,1.00 cubic foot
29228,Aristotle Academy (Utah),Agency history,2012-2017.,Chronological.,"These records document the organization and operation of Aristotle Academy until its closure in 2017. Information includes history\, organizational files\, and related records.",,Public,1.00 cubic foot
81981,Department of Health and Human Services. Division of Substance Use and Mental Health. State Hospital,Admitting registers,1885-,Chronological.,"Records which document an agency's history. Includes scrapbooks\, photographs\, articles\, program notes and information about events and programs sponsored or funded by an agency. May also include narrative audio and audiovisual agency histories.",Permanent. Retain until administrative need ends,Exempt,1 microfilm reel
318,Secretary of State,Capitol building display and repair records,1922-1970.,none.,"Includes interior photograph; 1939 drawing by Lorenzo S. Young\, Architect\, for the case to hold the Utah State Constitution; 1924 booklet on the Utah State Capitol Exhibit; ca. 1950 floorplans in jacketed microfilm. Two aerial photographs of the capitol (1934 and 1970) are also included\, although their attribution to this series is problematic. By law\, the Secretary of State was superintendent of the capitol until 1977.",,Public,
1261,Secretary of State,Emmeline B. Wells Centennial Memorial Committee administrative records,1928-1929.,,"The administrative records include correspondence\, minute book\, treasurer's monthly and final reports\, check books\, record of receipts for contributions\, bank books\, newspaper clippings and all other documents connected with the making and placing of the marble bust known as the Emmeline B._Wells Centennial Memorial in the rotunda of the State Capitol building\, February 29\, 1928.",,Public,
2276,Department of Public Safety,Newspaper clippings,1950-1955.,Alphanumerical,"Scrapbooks\, photographs\, articles\, program notes and documentation of events sponsored or funded by an agency. Also included are narrative audio or audiovisual agency histories.",,,
11894,Department of Health and Human Services. Division of Substance Use and Mental Health. State Hospital,Murdock Academy property survey report,1926.,None.,"This series contains a 26-page typescript report describing the condition of the former Fort Cameron / Murdock Academy property located just east of Beaver City. The Academy had closed in 1922 and the owners of the property had offered the it to the State of Utah for use as a state institution for the ""feebleminded"" or as a branch of the State Hospital. Fred W. Taylor\, assistant physician at the State Hospital\, visited the property in August 1926 to evaluate the suitability of the property for a State Hospital facility and created the report based on his observations. The report covers such topics as the historical background of the property\, current ownership\, water supply\, property location and access\, description of buildings on the property\, and suitability of the buildings for hospital use. Included in the report are a number of hand-drawn maps of the property and a series of black and white photographs.,Records which document an agency's history. Includes scrapbooks\, photographs\, articles\, program notes and information about events and programs sponsored or funded by an agency. May also include narrative audio and audiovisual agency histories.",,Public,0.20 cubic foot
13851,Governor Maw,Scrapbooks,1940-1946.,Chronological by date.,"This series contains two separate scrapbooks relating to Governor Maw and his administration. The first scrapbook contains newspaper clippings associated with the Governor's campaign and election\, his inauguration ceremony and some of the activities of his administration between 1941 and 1943. The second scrapbook details Utah's part in the national rationing effort during World War II. Clippings detail efforts made by both the citizens of Utah\, and their government to ration certain critical items including food\, gas and rubber.,Records which document an agency's history. Includes scrapbooks\, photographs\, articles\, program notes and information about events and programs sponsored or funded by an agency. May also include narrative audio and audiovisual agency histories.",,Public,2 microfilm reels
14105,Department of Publicity and Industrial Development,Scrapbooks,1949-1971.,none,"Records which document an agency's history. Includes scrapbooks\, photographs\, articles\, program notes and information about events and programs sponsored or funded by an agency. May also include narrative audio and audiovisual agency histories.",,Public,4 microfilm reels
14722,State Board of Equalization,Scrapbooks,1910-1914.,Roughly chronological,"Scrapbooks\, photographs\, articles\, program notes and documentation of events sponsored or funded by an agency. Also included are narrative audio or audiovisual agency histories.",,Public,
15188,Centennial Commission (1947),Centennial motion picture films,1946-1947.,Principally chronological,"This series is made up of moving pictures of several representative county celebrations and most of the special state events which were appropriate subjects. In order that a visual record of observances commemorating the first 100 years might be kept for the generations\, the 1947 Centennial Commission directed that motion pictures be made of such events as would represent the sort of programs offered throughout the state. Gathered from many sources\, including a professional photographer employed by the commission\, various pieces of color film were made into a complete motion picture record of the Centennial year. It was the intention of the committee that the motion pictures serve as an important part of the historical records rather than have any commercial value. The stated purpose was not to entertain but to serve as visual history. In addition\, scenes from ""Promised Valley"" taken by an amateur photographer for his own use are included to complete the record and give some idea of,the nature of this production. The ""Promised Valley"" scenes were shot in color without sound. ""We Who Follow\,"" a 16mm color\, sound film produced by the Beautification Division to stimulate participation efforts\, has been incorporated into this series. Shown on 260 occasions before an estimated 18\,000 people\, the film was available for distribution to schools\, churches\, civic organizations\, and other interested groups throughout the state. The 400-foot film shows Utah's parks\, homes\, roads\, buildings\, etc. Sightly and unsightly examples are included. ""Do Your Part in Beautifying Our State: Prepare for Utah's Centennial"" is another film produced by the Beautification Division.",,Public,1.70 cubic feet
17695,Council for Applied Technology Education,Audio-visual recordings,1969-1997.,Chronological,"This record series consists of video recordings that are produced for the State Council for Applied Technology Education\, and are used to depict the value and benefits of vocational education. They are shown to students\, prospective students\, and in some cases are also used for teacher training. Information referenced on the videos include name of the production\, copyright date\, and names of those who participated or contributed to the production.",,Public,
19199,Utah Statehood Centennial Commission,Exhibit materials,1996-1997.,None.,"Scrapbooks\, photographs\, strategic planning slide presentation\, articles\, program notes and documentation of events sponsored or funded by an agency.",,Public,
18076,Utah. State Aeronautics Commission,Transparencies,1957-1959.,None.,"Aerial views of features around the state\, most unlabeled. 3 1/4 x 4 inch mounts and some unmounted glass transparencies. All are color transparencies.",Permanent. Retain until administrative need ends,Public,
19614,Department of Transportation. Office of Community Relations,Photographs state road 95,1965-1976.,none,Color photographs taken by UDOT personnel along proposed route of State Road 95 from Blanding north to Hanksville. Most are credited to Gerald E. Peterson or Cal Briggs.,,Public,
20778,Governor Rampton,Newspaper clippings,1964-1976.,Chronological by month.,These are clippings relating to Governor Rampton and his activities. The clippings mainly come from a subscription to the Utah State Press Association Clipping Service. The clips come from newspapers around the state and served as reference files to determine public perception of the Governor.,,Public,30 microfilm reels
22280,Utah Commission for Women and Families,Commission annual retreat records,1996-2005.,Chronological by event date,"These records document the Commission on Women and Families annual retreats. The retreats are used to discuss goals for the coming year and accomplishments of the past year. Information includes minutes\, agenda\, records of hotel accommodations\, and lists of speakers. Information may also include photographs if any were taken and any other documents pertaining to the meetings.",,Public,
22719,Department of Publicity and Industrial Development,Photographs,unknown.,None.,"Records which document an agency's history. Includes scrapbooks\, photographs\, articles\, program notes and information about events and programs sponsored or funded by an agency. May also include narrative audio and audiovisual agency histories.",,Public,
24105,Governor Matheson,Newspaper clippings,1977-1983.,Chronological by year.,These are newspaper clippings from a paid clipping service the governor's office subscribed to. All clipped stories deal with the governor and his office or administration.,,Public,5.00 cubic feet 5 microfilm reels
25844,Governor Walker,Newspaper clippings,2003-2004.,Chronological by date.,"These are newspaper clippings mostly from a paid clipping service the governors office subscribed to. They document\, through print media coverage\, events and activities concerning Governor Walker. All clipped stories deal with the governor\, her initiatives and her office or administration.",,Public,1.00 cubic foot 3 microfilm reels
26719,Division of Expositions,Scrapbooks,1965-1995.,Chronological by date.,"Records which document an agency's history. Includes scrapbooks\, photographs\, articles\, program notes and information about events and programs sponsored or funded by an agency. May also include narrative audio and audiovisual agency histories.",,Public,6.50 cubic feet
28718,Western Mining and Railroad Museum of Helper Utah (Utah),Oral history recordings and transcripts,1972-1999.,Alphabetical,These records are recording and transcripts of oral histories.,,Protected,
81218,Department of Human Services,Department of Public Welfare agency history,undated.,Numerical by file number,This is a report on the orgnization and administration of the Department of Public Welfare. This is volumen 2,,Public,
4905,Salt Lake City (Utah). City Recorder,Brief Sketch of the History of Salt Lake City,1881.,None,"This is a bound\, handwritten essay (27pp) by John Jacques\, entitled ""A Brief Sketch of the History of Salt Lake City"" discussing the early history of Salt Lake City. The history has short segments devoted to: settlement; survey; incorporation; designation as the capital; population growth; soil and water; drouths\, floods\, scanty harvests; destructive insects; business depression; business briskness; destructive explosions; light and waterworks; means of communication; settlements in the vicinity; and city government.",,Public,0.20 cubic foot
23965,Junction (Utah),Plat maps,1890.,None,"These are two township plat maps that were used to identify specific locations and to document the original settlement. The maps are labeled plat B and Plat B addition. The surveys which resulted in these maps were done in July 1886 by John Morrill to document land belonging to him and others. Plat B is signed by a Probate Court judge\, sealed and recorded by the county recorder on September 22\, 1890. The maps show the land divided up into lots and divided by streets. The lots and street widths are measured in rods\, with a building name or owner last name and first initial in each lot on the map\, and whether or not the land was deeded. Information also includes map scale\, surveying measurements and survey reference points.",,Public,
25347,Ballard (Utah),Ballard city history,1994.,Chronological by year,"These are published or unpublished histories written on the municipal government or an individual municipal agency. The histories are financed by municipal funds. They may include title\, author\, date written\, and a historical narrative.",,Public,
25919,Price (Utah),Historical records,1975.,Chronological by year,"These are published or unpublished histories written on the municipal government or an individual municipal agency. The histories are financed by municipal funds. They may include title\, author\, date written\, and a historical narrative. This history includes the listing of all mayors of the city of Price and a history of each.,These are published or unpublished histories written on the municipal government or an individual municipal agency. The histories are financed by municipal funds. They may include title\, author\, date written\, and a historical narrative.",,Public,1 microfilm reel
29677,Department of Health and Human Services. Division of Services for People with Disabilities. Developmental Center,Special Collections,1931-,"Alphabetical by professional's surname, thereunder chronological.","These are records of notable professionals who have contributed significantly to the agency\, its programs\, or practices within the field. Professionals included are Dr. Mark K. Allen and others. Records may include field notes\, reports\, client plans\, correspondence\, and related records. Dr. Allen (d.1996) was employed as a psychologist at the Utah State Training School from 1932-1934\, and as an assistant superintendent from 1935-1946. He continued to serve as a clinical consultant for many years. His service to the community included work as a consultant and expert witness to mental illness and intellectual disabilities. He was also involved in changing sterilization laws in the nation. Dr. Allen's records reflect the agency's history as well as progression made in the field of intellectual disabilities.",Retain permanently,Public,
29704,Pioneer High School for the Performing Arts (Utah),School history records,2012-2018.,Chronological.,"The school prepares students to become confident and creative through the arts and academics. These records document and preserve the academy's activities\, programs\, facilities and staff over the years.",Permanent. Retain until final action,Public,
29783,American International School of Utah (Utah),Historical financial records,2014-2019.,Chronological.,These records document the financial situation that led to the closure of the school. Information includes related financial data and supporting correspondence.,Permanent. Retain until final action,Public,
29784,American International School of Utah (Utah),School history records,2014-2019.,"Chronological, thereunder alphabetical.","These records document the creation\, activities\, and events at the school. Information includes history\, organizational files\, yearbooks\, and related records.",Permanent. Retain until final action,Public,
1805,Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare.,Policy and Planning Bureau's Medicaid implementation and corrective action plans,1981-,Alphanumerical.,"Records detailing an organization\, which could include charts\, functional statements\, reorganization studies. Also administrative maps that show regional boundaries and headquarters of decentralized agencies or that show the geographic extent or limits of an agency's programs and projects.",Permanent. Retain until administrative need ends,Public,
6310,Department of Health and Human Services. Division of Services to People with Disabilities. Utah Developmental Disabilities Council,Report on population of people with disabilities in Utah,1988-,"Chronological, thereunder numerical by personal identifier",This special report is created by the Developmental Center for Handicapped Persons from Utah State University under contract to the Governor's Council for People With Disabilities. It contains both demographic and statistical information on the needs of the handicapped population of Utah. It includes an executive summary report which is used as a transitional document for planning for the expenditure of funds to handicapped programs. The report is also distributed to Utah's congressional delegation in order to provide information for federal programs to the handicapped.,Permanent. Retain for 1 year(s),Private,
20328,Governor's Office of Planning and Budget,Winter Olympics 2002 records,1985-,none,"Records detailing an organization\, which could include charts\, functional statements\, reorganization studies. Also administrative maps that show regional boundaries and headquarters of decentralized agencies or that show the geographic extent or limits of an agency's programs and projects.",Permanent. Retain for 3 year(s),Public,
27391,Department of Environmental Quality. Division of Environmental Response and Remediation,Former defense site files,2000-,Alphabetical by site name.,"These records contain information about formerly used defense sites in the state. Information includes correspondence\, reports\, and documentation of each site.",Permanent. Retain for 200 year(s) after disposition of asset,Public,
14133,Midvale (Utah),Scrapbooks,1988-,Chronological.,"These books contain a chronological record of the city. They include photographs\, newspaper clippings and other items pertaining to the activities\, actions\, and reactions of citizens. Usually filed chronologically by calendar year\, then by date.",Retain permanently,Public,
29999,Weber Fire District (Utah),2002 Winter Olympics preparation records,1996-2002.,Chronological,"These records document the actions taken by the Weber Fire District to prepare the City of Ogden and surrounding areas for the 2002 Olympics. Records include emergency plans\, budgets\, correspondence\, newspaper clippings\, brochures\, booklets\, venue information\, operations planning\, fire and ems planning\, plans of previous Olympics\, safety protocols\, and other related records.",Retain permanently,Public,1.20 cubic feet
30091,Murray City School District (Utah),Historical financial records,1903-1971,Generally chronological by record date.,"These records document the organization and reorganization of governmental entities. Information includes history\, functional information\, geographical boundaries\, organizational files and related records.",,Public,1.50 cubic feet
30093,Murray City School District (Utah),Coupon Bond Register,1939-1959.,Numerical by bond number.,"These are critical bond documents that are used for the life of bills\, notes\, debt securities\, debt obligations\, or bonds. Included are book entries\, statements and payment confirmations\, application and certificate for eligibility\, and related records.",,Public,0.50 cubic foot
30099,Murray City School District (Utah),Superintendent photographs,1905-2011,Chronological by years served.,"These records document the organization and reorganization of governmental entities. Information includes history\, functional information\, geographical boundaries\, organizational files and related records.",,Public,
30123,Hyrum (Utah),Justice Court dockets,1898-1993,Generally chronological by court appearance date.,"This series contains dockets kept by the Justice Court of Hyrum City. The dockets feature records regarding the background and proceedings for cases brought before the court. Cases heard by the court were both criminal and civil. Each entry in these volumes includes such information as the name of the defendant\, the date of the initial complaint or violation\, the charges brought against and any fines imposed upon the defendants \, and a summary of the sentence passed in the case. Most entries have been stamped ""closed"" or otherwise indicated to be transferred to the circuit court\, dismissed\, or voided. Some cases have a Uniform Citation & Information card attached which includes the address and signature of the defendant and information regarding summons to any assigned court dates. An alphabetical index is located at the front of each volume.",,Public,6.85 cubic feet
22449,Marriott-Slaterville (Utah),Audit reports,1999-,Chronological,"These are reports prepared by external auditors examining and verifying the municipality's financial activities for the year. ""The audit required for any fiscal year shall be completed within six calendar months after the close of the fiscal year"" (UCA 51-2-2 (1997)). The audit is required to include ""the financial statements; the auditor's opinion on the financial statements; a statement by the auditor expressing positive assurance of compliance with state fiscal laws identified by the state auditor; a copy of the auditor's letter to management that identified any material weaknesses in internal controls discovered by the auditor\, and other financial issues related to the expenditure of funds received from federal\, state\, or local governments to be considered by management; and management's response to the specific recommendations"" (UCA 51-2-3(1)(a) (1997)).",Permanent. Retain until administrative need ends,Public,
23070,Department of Cultural and Community Engagement,Financial audit records,1986-,Alphabetical by topic,Report prepared by internal or external auditors as a result of a financial audit.,Permanent. Retain for 5 year(s),Private,
25093,New Harmony (Utah),Audit reports,1992-,Chronological,"These are reports prepared by external auditors examining and verifying the municipality's financial activities for the year. ""The audit required for any fiscal year shall be completed within six calendar months after the close of the fiscal year"" (UCA 51-2-2 (1997)). The audit is required to include ""the financial statements; the auditor's opinion on the financial statements; a statement by the auditor expressing positive assurance of compliance with state fiscal laws identified by the state auditor; a copy of the auditor's letter to management that identified any material weaknesses in internal controls discovered by the auditor\, and other financial issues related to the expenditure of funds received from federal\, state\, or local governments to be considered by management; and management's response to the specific recommendations"" (UCA 51-2-3(1)(a) (1997)).",Permanent. Retain until administrative need ends,Public,
22668,Providence (Utah),Financial audit reports,"1940, 1954-1984, 1989-",Chronological,"These are reports prepared by external auditors examining and verifying the municipality's financial activities for the year. ""The audit required for any fiscal year shall be completed within six calendar months after the close of the fiscal year"" (UCA 51-2-2 (1997)). The audit is required to include ""the financial statements; the auditor's opinion on the financial statements; a statement by the auditor expressing positive assurance of compliance with state fiscal laws identified by the state auditor; a copy of the auditor's letter to management that identified any material weaknesses in internal controls discovered by the auditor\, and other financial issues related to the expenditure of funds received from federal\, state\, or local governments to be considered by management; and management's response to the specific recommendations"" (UCA 51-2-3(1)(a) (1997)).",Permanent. Retain until administrative need ends,Public,2 microfilm reels
25190,Hildale (Utah),Annual audits,1983-,Chronological by year,"These are reports prepared by external auditors examining and verifying the municipality's financial activities for the year. ""The audit required for any fiscal year shall be completed within six calendar months after the close of the fiscal year"" (UCA 51-2-2 (1997)). The audit is required to include ""the financial statements; the auditor's opinion on the financial statements; a statement by the auditor expressing positive assurance of compliance with state fiscal laws identified by the state auditor; a copy of the auditor's letter to management that identified any material weaknesses in internal controls discovered by the auditor\, and other financial issues related to the expenditure of funds received from federal\, state\, or local governments to be considered by management; and management's response to the specific recommendations"" (UCA 51-2-3(1)(a) (1997)).",Permanent. Retain until administrative need ends,Public,
23533,Honeyville (Utah),Audits and financial statements,1975-1990; 1992-1994; 1996; 1998-,Chronological,"These are reports prepared by external auditors examining and verifying the municipality's financial activities for the year. ""The audit required for any fiscal year shall be completed within six calendar months after the close of the fiscal year"" (UCA 51-2-2 (1997)). The audit is required to include ""the financial statements; the auditor's opinion on the financial statements; a statement by the auditor expressing positive assurance of compliance with state fiscal laws identified by the state auditor; a copy of the auditor's letter to management that identified any material weaknesses in internal controls discovered by the auditor\, and other financial issues related to the expenditure of funds received from federal\, state\, or local governments to be considered by management; and management's response to the specific recommendations"" (UCA 51-2-3(1)(a) (1997)).",Permanent. Retain until administrative need ends,Public,
23622,Iron County School District (Utah),Audit reports,1923-,Chronological,"These are reports prepared by external auditors examining and verifying the municipality's financial activities for the year. ""The audit required for any fiscal year shall be completed within six calendar months after the close of the fiscal year"" (UCA 51-2-2 (1997)). The audit is required to include ""the financial statements; the auditor's opinion on the financial statements; a statement by the auditor expressing positive assurance of compliance with state fiscal laws identified by the state auditor; a copy of the auditor's letter to management that identified any material weaknesses in internal controls discovered by the auditor\, and other financial issues related to the expenditure of funds received from federal\, state\, or local governments to be considered by management; and management's response to the specific recommendations"" (UCA 51-2-3(1)(a) (1997)).",Permanent. Retain until administrative need ends,Public,
23927,Milford (Utah),Annual audits,1979; 1981-,Chronological,"These are reports prepared by external auditors examining and verifying the municipality's financial activities for the year. ""The audit required for any fiscal year shall be completed within six calendar months after the close of the fiscal year"" (UCA 51-2-2 (1997)). The audit is required to include ""the financial statements; the auditor's opinion on the financial statements; a statement by the auditor expressing positive assurance of compliance with state fiscal laws identified by the state auditor; a copy of the auditor's letter to management that identified any material weaknesses in internal controls discovered by the auditor\, and other financial issues related to the expenditure of funds received from federal\, state\, or local governments to be considered by management; and management's response to the specific recommendations"" (UCA 51-2-3(1)(a) (1997)).",Permanent. Retain until administrative need ends,Public,
24476,Loa (Utah),Annual audit and financial reports,1952-,Chronological,"These are reports prepared by external auditors examining and verifying the municipality's financial activities for the year. ""The audit required for any fiscal year shall be completed within six calendar months after the close of the fiscal year"" (UCA 51-2-2 (1997)). The audit is required to include ""the financial statements; the auditor's opinion on the financial statements; a statement by the auditor expressing positive assurance of compliance with state fiscal laws identified by the state auditor; a copy of the auditor's letter to management that identified any material weaknesses in internal controls discovered by the auditor\, and other financial issues related to the expenditure of funds received from federal\, state\, or local governments to be considered by management; and management's response to the specific recommendations"" (UCA 51-2-3(1)(a) (1997)).",Permanent. Retain until administrative need ends,Public,
24194,Glendale (Utah),Annual audits,1990-,Chronological,"These are reports prepared by external auditors examining and verifying the municipality's financial activities for the year. ""The audit required for any fiscal year shall be completed within six calendar months after the close of the fiscal year"" (UCA 51-2-2 (1997)). The audit is required to include ""the financial statements; the auditor's opinion on the financial statements; a statement by the auditor expressing positive assurance of compliance with state fiscal laws identified by the state auditor; a copy of the auditor's letter to management that identified any material weaknesses in internal controls discovered by the auditor\, and other financial issues related to the expenditure of funds received from federal\, state\, or local governments to be considered by management; and management's response to the specific recommendations"" (UCA 51-2-3(1)(a) (1997)).",Permanent. Retain until administrative need ends,Public,
24609,Washington City (Utah),Annual audit and financial report,1982-,Chronological,"These are reports prepared by external auditors examining and verifying the municipality's financial activities for the year. ""The audit required for any fiscal year shall be completed within six calendar months after the close of the fiscal year"" (UCA 51-2-2 (1997)). The audit is required to include ""the financial statements; the auditor's opinion on the financial statements; a statement by the auditor expressing positive assurance of compliance with state fiscal laws identified by the state auditor; a copy of the auditor's letter to management that identified any material weaknesses in internal controls discovered by the auditor\, and other financial issues related to the expenditure of funds received from federal\, state\, or local governments to be considered by management; and management's response to the specific recommendations"" (UCA 51-2-3(1)(a) (1997)).",Permanent. Retain until administrative need ends,Public,
24354,Tropic (Utah),Audit reports,1997-,Chronological,"These are reports prepared by external auditors examining and verifying the municipality's financial activities for the year. ""The audit required for any fiscal year shall be completed within six calendar months after the close of the fiscal year"" (UCA 51-2-2 (1997)). The audit is required to include ""the financial statements; the auditor's opinion on the financial statements; a statement by the auditor expressing positive assurance of compliance with state fiscal laws identified by the state auditor; a copy of the auditor's letter to management that identified any material weaknesses in internal controls discovered by the auditor\, and other financial issues related to the expenditure of funds received from federal\, state\, or local governments to be considered by management; and management's response to the specific recommendations"" (UCA 51-2-3(1)(a) (1997)).",Permanent. Retain until administrative need ends,Public,
24454,Torrey (Utah),Audit and financial reports,1972-,Chronological,"These are reports prepared by external auditors examining and verifying the municipality's financial activities for the year. ""The audit required for any fiscal year shall be completed within six calendar months after the close of the fiscal year"" (UCA 51-2-2 (1997)). The audit is required to include ""the financial statements; the auditor's opinion on the financial statements; a statement by the auditor expressing positive assurance of compliance with state fiscal laws identified by the state auditor; a copy of the auditor's letter to management that identified any material weaknesses in internal controls discovered by the auditor\, and other financial issues related to the expenditure of funds received from federal\, state\, or local governments to be considered by management; and management's response to the specific recommendations"" (UCA 51-2-3(1)(a) (1997)).",Permanent. Retain until administrative need ends,Public,
24389,Boulder (Utah),Audit and financial reports,1976-1979;1983-,Chronological,"These are reports prepared by external auditors examining and verifying the municipality's financial activities for the year. ""The audit required for any fiscal year shall be completed within six calendar months after the close of the fiscal year"" (UCA 51-2-2 (1997)). The audit is required to include ""the financial statements; the auditor's opinion on the financial statements; a statement by the auditor expressing positive assurance of compliance with state fiscal laws identified by the state auditor; a copy of the auditor's letter to management that identified any material weaknesses in internal controls discovered by the auditor\, and other financial issues related to the expenditure of funds received from federal\, state\, or local governments to be considered by management; and management's response to the specific recommendations"" (UCA 51-2-3(1)(a) (1997)).",Retain permanently,Public,
24740,Riverdale (Utah),Audit reports,1946-,"Alphabetical, thereunder chronological","These are reports prepared by external auditors examining and verifying the municipality's financial activities for the year. ""The audit required for any fiscal year shall be completed within six calendar months after the close of the fiscal year"" (UCA 51-2-2 (1997)). The audit is required to include ""the financial statements; the auditor's opinion on the financial statements; a statement by the auditor expressing positive assurance of compliance with state fiscal laws identified by the state auditor; a copy of the auditor's letter to management that identified any material weaknesses in internal controls discovered by the auditor\, and other financial issues related to the expenditure of funds received from federal\, state\, or local governments to be considered by management; and management's response to the specific recommendations"" (UCA 51-2-3(1)(a) (1997)).",Permanent. Retain until administrative need ends,Public,
24473,Bicknell (Utah),Annual audit and financial reports,1956-,Chronological,"These are reports prepared by external auditors examining and verifying the municipality's financial activities for the year. ""The audit required for any fiscal year shall be completed within six calendar months after the close of the fiscal year"" (UCA 51-2-2 (1997)). The audit is required to include ""the financial statements; the auditor's opinion on the financial statements; a statement by the auditor expressing positive assurance of compliance with state fiscal laws identified by the state auditor; a copy of the auditor's letter to management that identified any material weaknesses in internal controls discovered by the auditor\, and other financial issues related to the expenditure of funds received from federal\, state\, or local governments to be considered by management; and management's response to the specific recommendations"" (UCA 51-2-3(1)(a) (1997)).",Retain permanently,Public,
25488,Cleveland (Utah),Audit reports,1976-,Chronological by year,"These are reports prepared by external auditors examining and verifying the municipality's financial activities for the year. ""The audit required for any fiscal year shall be completed within six calendar months after the close of the fiscal year"" (UCA 51-2-2 (1997)). The audit is required to include ""the financial statements; the auditor's opinion on the financial statements; a statement by the auditor expressing positive assurance of compliance with state fiscal laws identified by the state auditor; a copy of the auditor's letter to management that identified any material weaknesses in internal controls discovered by the auditor\, and other financial issues related to the expenditure of funds received from federal\, state\, or local governments to be considered by management; and management's response to the specific recommendations"" (UCA 51-2-3(1)(a) (1997)).",Retain permanently,Public,
25571,Naples (Utah),Audit reports,1982-,Chronological by year,"These are reports prepared by external auditors examining and verifying the municipality's financial activities for the year. ""The audit required for any fiscal year shall be completed within six calendar months after the close of the fiscal year"" (UCA 51-2-2 (1997)). The audit is required to include ""the financial statements; the auditor's opinion on the financial statements; a statement by the auditor expressing positive assurance of compliance with state fiscal laws identified by the state auditor; a copy of the auditor's letter to management that identified any material weaknesses in internal controls discovered by the auditor\, and other financial issues related to the expenditure of funds received from federal\, state\, or local governments to be considered by management; and management's response to the specific recommendations"" (UCA 51-2-3(1)(a) (1997)).",Permanent. Retain until administrative need ends,Public,
25687,Emery (Utah),Audit reports,1985-,Chronological,"These are reports prepared by external auditors examining and verifying the municipality's financial activities for the year. ""The audit required for any fiscal year shall be completed within six calendar months after the close of the fiscal year"" (UCA 51-2-2 (1997)). The audit is required to include ""the financial statements; the auditor's opinion on the financial statements; a statement by the auditor expressing positive assurance of compliance with state fiscal laws identified by the state auditor; a copy of the auditor's letter to management that identified any material weaknesses in internal controls discovered by the auditor\, and other financial issues related to the expenditure of funds received from federal\, state\, or local governments to be considered by management; and management's response to the specific recommendations"" (UCA 51-2-3(1)(a) (1997)).",Permanent. Retain until administrative need ends,Public,
25614,Duchesne County School District (Utah),Annual audits,1928-,Chronological,"These are reports prepared by external auditors examining and verifying the school district's financial activities for the year. ""The audit required for any fiscal year shall be completed within six calendar months after the close of the fiscal year"" (UCA 51-2-2 (1995)). The audit is required to include ""the financial statements; the auditor's opinion on the financial statements; a statement by the auditor expressing positive assurance of compliance with state fiscal laws identified by the state auditor; a copy of the auditor's letter to management that identified any material weaknesses in internal controls discovered by the auditor and other financial issues related to the expenditure of funds received from federal\, state\, or local governments to be considered by management; and management's response to the specific recommendations"" (UCA 51-2-3(1) (1995)).",Retain permanently,Public,
25828,Department of Human Services. Bureau of Internal Review & Audit,Fraud investigation reports,1993-,Chronological by order of issuance within the calendar year.,"Reports prepared by internal or external auditors as part of fraud investigations\, audits\, and reviews of financial and managerial programs of the Department of Human Services. The records include auditors notes\, drafts of reports\, raw data\, information about informants\, witnesses\, perpetrators\, and victims.",Permanent. Retain for 10 year(s),Protected,
25691,Elmo (Utah),Audit reports,1983-,Chronological by year,"These are reports prepared by external auditors examining and verifying the municipality's financial activities for the year. ""The audit required for any fiscal year shall be completed within six calendar months after the close of the fiscal year"" (UCA 51-2-2 (1997)). The audit is required to include ""the financial statements; the auditor's opinion on the financial statements; a statement by the auditor expressing positive assurance of compliance with state fiscal laws identified by the state auditor; a copy of the auditor's letter to management that identified any material weaknesses in internal controls discovered by the auditor\, and other financial issues related to the expenditure of funds received from federal\, state\, or local governments to be considered by management; and management's response to the specific recommendations"" (UCA 51-2-3(1)(a) (1997)).",Permanent. Retain until administrative need ends,Public,
26302,Grantsville (Utah),Audit reports,1990-,Chronological by year,"These are reports prepared by external auditors examining and verifying the municipality's financial activities for the year. ""The audit required for any fiscal year shall be completed within six calendar months after the close of the fiscal year"" (UCA 51-2-2 (1997)). The audit is required to include ""the financial statements; the auditor's opinion on the financial statements; a statement by the auditor expressing positive assurance of compliance with state fiscal laws identified by the state auditor; a copy of the auditor's letter to management that identified any material weaknesses in internal controls discovered by the auditor\, and other financial issues related to the expenditure of funds received from federal\, state\, or local governments to be considered by management; and management's response to the specific recommendations"" (UCA 51-2-3(1)(a) (1997)).",Permanent. Retain for 2 year(s),Public,
26361,Mount Pleasant (Utah),Audit reports,"1957,1971,1973,1975,1977,1979-",Chronological by year,"These are reports prepared by external auditors examining and verifying the municipality's financial activities for the year. ""The audit required for any fiscal year shall be completed within six calendar months after the close of the fiscal year"" (UCA 51-2-2 (1997)). The audit is required to include ""the financial statements; the auditor's opinion on the financial statements; a statement by the auditor expressing positive assurance of compliance with state fiscal laws identified by the state auditor; a copy of the auditor's letter to management that identified any material weaknesses in internal controls discovered by the auditor\, and other financial issues related to the expenditure of funds received from federal\, state\, or local governments to be considered by management; and management's response to the specific recommendations"" (UCA 51-2-3(1)(a) (1997)).",Permanent. Retain until administrative need ends,Public,2 microfilm reels
25096,Hurricane (Utah),Audit reports,1944-,Chronological,"These are reports prepared by external auditors examining and verifying the municipality's financial activities for the year. ""The audit required for any fiscal year shall be completed within six calendar months after the close of the fiscal year"" (UCA 51-2-2 (1997)). The audit is required to include ""the financial statements; the auditor's opinion on the financial statements; a statement by the auditor expressing positive assurance of compliance with state fiscal laws identified by the state auditor; a copy of the auditor's letter to management that identified any material weaknesses in internal controls discovered by the auditor\, and other financial issues related to the expenditure of funds received from federal\, state\, or local governments to be considered by management; and management's response to the specific recommendations"" (UCA 51-2-3(1)(a) (1997)).",Permanent. Retain until administrative need ends,Public,
25238,Clarkston (Utah),Annual audit reports,1950-,Chronological by audit year.,"These are reports prepared by external auditors examining and verifying the municipality's financial activities for the year. ""The audit required for any fiscal year shall be completed within six calendar months after the close of the fiscal year"" (UCA 51-2-2 (1997)). The audit is required to include ""the financial statements; the auditor's opinion on the financial statements; a statement by the auditor expressing positive assurance of compliance with state fiscal laws identified by the state auditor; a copy of the auditor's letter to management that identified any material weaknesses in internal controls discovered by the auditor\, and other financial issues related to the expenditure of funds received from federal\, state\, or local governments to be considered by management; and management's response to the specific recommendations"" (UCA 51-2-3(1)(a) (1997)).",Retain permanently,Public,0.90 cubic foot
25472,Orangeville (Utah),Financial audit reports,1953-,Chronological by year,"These are reports prepared by external auditors examining and verifying the municipality's financial activities for the year. ""The audit required for any fiscal year shall be completed within six calendar months after the close of the fiscal year"" (UCA 51-2-2 (1997)). The audit is required to include ""the financial statements; the auditor's opinion on the financial statements; a statement by the auditor expressing positive assurance of compliance with state fiscal laws identified by the state auditor; a copy of the auditor's letter to management that identified any material weaknesses in internal controls discovered by the auditor\, and other financial issues related to the expenditure of funds received from federal\, state\, or local governments to be considered by management; and management's response to the specific recommendations"" (UCA 51-2-3(1)(a) (1997)).",Permanent. Retain until administrative need ends,Public,
30132,Alpine School District (Utah). Lincoln Junior-Senior High School,Appraisal report,1958,None.,"These are studies\, and reports prepared and produced as a result of an internal or external audit of an entity. Audit records summarize an entity's programs\, operations\, productivity\, performance\, compliance\, and can include examining and verifying the entities' financial activities for the year.",,Public,0.20 cubic foot
26532,Woodruff (Utah),Audit reports,1983-,Chronological by year,"These are reports prepared by external auditors examining and verifying the municipality's financial activities for the year. ""The audit required for any fiscal year shall be completed within six calendar months after the close of the fiscal year"" (UCA 51-2-2 (1997)). The audit is required to include ""the financial statements; the auditor's opinion on the financial statements; a statement by the auditor expressing positive assurance of compliance with state fiscal laws identified by the state auditor; a copy of the auditor's letter to management that identified any material weaknesses in internal controls discovered by the auditor\, and other financial issues related to the expenditure of funds received from federal\, state\, or local governments to be considered by management; and management's response to the specific recommendations"" (UCA 51-2-3(1)(a) (1997)).",Retain permanently,Public,1 microfilm reel
26548,Aurora (Utah),Audit reports,1981-,Chronological by year,"These are reports prepared by external auditors examining and verifying the municipality's financial activities for the year. ""The audit required for any fiscal year shall be completed within six calendar months after the close of the fiscal year"" (UCA 51-2-2 (1997)). The audit is required to include ""the financial statements; the auditor's opinion on the financial statements; a statement by the auditor expressing positive assurance of compliance with state fiscal laws identified by the state auditor; a copy of the auditor's letter to management that identified any material weaknesses in internal controls discovered by the auditor\, and other financial issues related to the expenditure of funds received from federal\, state\, or local governments to be considered by management; and management's response to the specific recommendations"" (UCA 51-2-3(1)(a) (1997)).",Retain permanently,Public,1 microfilm reel
27761,Utah Local Governments Trust (Utah),Financial audits,1974-,Alphabetical,"These are reports prepared by external auditors examining and verifying the municipality's financial activities for the year. ""The audit required for any fiscal year shall be completed within six calendar months after the close of the fiscal year"" (UCA 51-2-2 (1997)). The audit is required to include ""the financial statements; the auditor's opinion on the financial statements; a statement by the auditor expressing positive assurance of compliance with state fiscal laws identified by the state auditor; a copy of the auditor's letter to management that identified any material weaknesses in internal controls discovered by the auditor\, and other financial issues related to the expenditure of funds received from federal\, state\, or local governments to be considered by management; and management's response to the specific recommendations"" (UCA 51-2-3(1)(a) (1997)).",Permanent. Retain for 50 year(s),Public,
27935,Salt Lake County Service Area #3 (Utah),Audit reports,1974-,Chronological,These are reports prepared by auditors for entities by examining and verifying the entities' financial activities for the year.,Permanent. Retain until administrative need ends,Public,
81837,Department of Health. Office of Finance,Audit reports,1977-,Chronological,These are the reports prepared by federal and state auditors of the results of their audits.,Retain for 5 year(s),Public,
85041,Beaver (Utah),Audit reports,i 1986-,Chronological,Financial records for each city office are audited each year as required by law. The audit examines all revenues received by the city and compares them to the city's expenditures to evaluate the operation of the agency's accounting procedures and budgeting process. The audit is usually prepared by a certified public accounting firm.,Retain permanently,Public,
85261,Rich County School District (Utah),Audit reports,1926-,Chronological,"Financial records for each school are audited each year as required by law. The audit examines all revenues received by the school\, and compares them to the schools expenditures\, as an evaluation of the operation of the schools accounting procedures and budgeting process. The audit is usually prepared by a certified public accounting firm.",Permanent. Retain for 1 year(s),Public,
29926,Green Hills Estates Water and Sewer Improvement District (Utah),Financial audit records,1983-,Chronological.,These records are published financial audits of Green Hills Water and Sewer District performed by outside agencies and/or third party investigators.,Permanent. Retain for 10 year(s),Public,
26388,Centerfield (Utah),Audit reports,1983-,Chronological by year,"These are reports prepared by external auditors examining and verifying the municipality's financial activities for the year. ""The audit required for any fiscal year shall be completed within six calendar months after the close of the fiscal year"" (UCA 51-2-2 (1997)). The audit is required to include ""the financial statements; the auditor's opinion on the financial statements; a statement by the auditor expressing positive assurance of compliance with state fiscal laws identified by the state auditor; a copy of the auditor's letter to management that identified any material weaknesses in internal controls discovered by the auditor\, and other financial issues related to the expenditure of funds received from federal\, state\, or local governments to be considered by management; and management's response to the specific recommendations"" (UCA 51-2-3(1)(a) (1997)).",Retain permanently,Public,1 microfilm reel
26479,Fountain Green (Utah),Audit reports,1993-,Chronological by year,"These are reports prepared by external auditors examining and verifying the municipality's financial activities for the year. ""The audit required for any fiscal year shall be completed within six calendar months after the close of the fiscal year"" (UCA 51-2-2 (1997)). The audit is required to include ""the financial statements; the auditor's opinion on the financial statements; a statement by the auditor expressing positive assurance of compliance with state fiscal laws identified by the state auditor; a copy of the auditor's letter to management that identified any material weaknesses in internal controls discovered by the auditor\, and other financial issues related to the expenditure of funds received from federal\, state\, or local governments to be considered by management; and management's response to the specific recommendations"" (UCA 51-2-3(1)(a) (1997)).",Permanent. Retain until administrative need ends,Public,1 microfilm reel
26525,Mayfield (Utah),Audit reports,1963-,Chronological by year,"These are reports prepared by external auditors examining and verifying the municipality's financial activities for the year. ""The audit required for any fiscal year shall be completed within six calendar months after the close of the fiscal year"" (UCA 51-2-2 (1997)). The audit is required to include ""the financial statements; the auditor's opinion on the financial statements; a statement by the auditor expressing positive assurance of compliance with state fiscal laws identified by the state auditor; a copy of the auditor's letter to management that identified any material weaknesses in internal controls discovered by the auditor\, and other financial issues related to the expenditure of funds received from federal\, state\, or local governments to be considered by management; and management's response to the specific recommendations"" (UCA 51-2-3(1)(a) (1997)).",Permanent. Retain until administrative need ends,Public,1 microfilm reel
30343,Provo (Utah). Finance Department,Program audit reports,1974-,Chronological by year of report.,"These records contain audit reports for individual programs run by Provo City. The report includes summary information about the program operations\, productivity\, performance\, compliance\, and include verification of the entities' financial activities for the year.",Retain permanently,Public,0.20 cubic foot
80252,Department of Human Services. Bureau of Internal Review & Audit,Audit reports,1974-,Chronological by order of issuance of report with the calendar year.,"Reports of audits and reviews created as a result of interdepartment audits. They include an introduction\, background\, findings\, conclusions\, and recommendations of the program audits. The auditee may be a Department of Human Services(DHS) division\, institution\, office\, region\, bureau\, or a contract provider of DHS or its divisions.",Permanent. Retain for 10 year(s),Public,
83027,Provo City School District (Utah),Audit reports,1940-,Chronological,"These are reports prepared by external auditors examining and verifying the school district's financial activities for the year. ""The audit required for any fiscal year shall be completed within six calendar months after the close of the fiscal year"" (UCA 51-2-2 (1995)). The audit is required to include ""the financial statements; the auditor's opinion on the financial statements; a statement by the auditor expressing positive assurance of compliance with state fiscal laws identified by the state auditor; a copy of the auditor's letter to management that identified any material weaknesses in internal controls discovered by the auditor and other financial issues related to the expenditure of funds received from federal\, state\, or local governments to be considered by management; and management's response to the specific recommendations"" (UCA 51-2-3(1) (1995)).",Permanent. Retain for 10 year(s),Public,
83680,Treasurer,Audit reports and letters of findings,1984-,chronological,"These files contain the audit findings of the State Treasurer's Auditor concerning the filing of reports to the State Treasurer's Office of Unclaimed Property by hospitals\, banks and any other entity which finds themselves with unclaimed personal property. They generally contain a great deal of personal information.",Permanent. Retain for 10 year(s),Private,
4995,Duchesne County (Utah). County Auditor,Audit reports,1915-,Chronological.,These are reports prepared by external auditors examining and verifying the county's financial activities for the year. Includes statements of receipts and disbursements and established funds of the county.,Retain permanently,Public,
30149,Mountainland Association of Governments (Utah),Audits,1975-,Chronological,These audits document the annual review of the Mountainland Association of Governments' finances.,Retain permanently,Public,
30338,Clarkston (Utah),Financial records,1941-1984.,None.,"This series contains miscellaneous financial records kept by the town of Clarkston. These records include: a revenue sharing report; a handful of budgets; town levies; lists of assessed valuations; a single collection letter; a First National Banks savings log; statements for general\, irrigation\, and delinquent taxes; lists of assessments and collections; some receipts and disbursement logs; and a small number of audits. Many of these records are the town copy of information compiled and kept by the Cache County auditor.",,Public,0.20 cubic foot
85044,Provo (Utah). Finance Department,Audit reports,i 1948-,Chronological,"Financial records for each city office are audited each year as required by law. The audit examines all revenues received by the city\, and compares them to the city's expenditures\, as an evaluation of the orperation of the agecny's accounting procedures and budgeting process. The audit is usually prepared by a certified public accounting firm.",Permanent. Retain for 5 year(s),Public,
30532,Emery County School District (Utah),Trustees' account books,1901-1915.,Chronological by date.,This record series contains two Trustees' Account Books for Emery School District. Records include receipts and disbursements from 1901-1915.,Permanent. Retain for 10 year(s),Public,
24450,Lyman (Utah),Audit and financial reports,1985-,Chronological,"These are reports prepared by external auditors examining and verifying the municipality's financial activities for the year. ""The audit required for any fiscal year shall be completed within six calendar months after the close of the fiscal year"" (UCA 51-2-2 (1997)). The audit is required to include ""the financial statements; the auditor's opinion on the financial statements; a statement by the auditor expressing positive assurance of compliance with state fiscal laws identified by the state auditor; a copy of the auditor's letter to management that identified any material weaknesses in internal controls discovered by the auditor\, and other financial issues related to the expenditure of funds received from federal\, state\, or local governments to be considered by management; and management's response to the specific recommendations"" (UCA 51-2-3(1)(a) (1997)).",Permanent. Retain until administrative need ends,Public,
24534,Five County Association of Governments (Utah),Audit reports,1973-,Chronological,"These are reports prepared by external auditors examining and verifying the association's financial activities for the year. ""The audit required for any fiscal year shall be completed within six calendar months after the close of the fiscal year"" (UCA 51-2-2 (1997)). The audit is required to include ""the financial statements; the auditor's opinion on the financial statements; a statement by the auditor expressing positive assurance of compliance with state fiscal laws identified by the state auditor; a copy of the auditor's letter to management that identified any material weaknesses in internal controls discovered by the auditor\, and other financial issues related to the expenditure of funds received from federal\, state\, or local governments to be considered by management; and management's response to the specific recommendations"" (UCA 51-2-3(1)(a) (1997)).",Permanent. Retain until administrative need ends,Public,
24628,St. George (Utah). Department of Administrative Services,Annual audit reports,1926-,Chronological,"These are reports prepared by external auditors examining and verifying the municipality's financial activities for the year. ""The audit required for any fiscal year shall be completed within six calendar months after the close of the fiscal year"" (UCA 51-2-2 (1997)). The audit is required to include ""the financial statements; the auditor's opinion on the financial statements; a statement by the auditor expressing positive assurance of compliance with state fiscal laws identified by the state auditor; a copy of the auditor's letter to management that identified any material weaknesses in internal controls discovered by the auditor\, and other financial issues related to the expenditure of funds received from federal\, state\, or local governments to be considered by management; and management's response to the specific recommendations"" (UCA 51-2-3(1)(a) (1997)).",Permanent. Retain until administrative need ends,Public,
23924,Circleville (Utah),Annual audits,1942-1964; 1981-,Chronological,"These are reports prepared by external auditors examining and verifying the municipality's financial activities for the year. ""The audit required for any fiscal year shall be completed within six calendar months after the close of the fiscal year"" (UCA 51-2-2 (1997)). The audit is required to include ""the financial statements; the auditor's opinion on the financial statements; a statement by the auditor expressing positive assurance of compliance with state fiscal laws identified by the state auditor; a copy of the auditor's letter to management that identified any material weaknesses in internal controls discovered by the auditor\, and other financial issues related to the expenditure of funds received from federal\, state\, or local governments to be considered by management; and management's response to the specific recommendations"" (UCA 51-2-3(1)(a) (1997)). No audits were done from 1965 to 1980.",Retain permanently,Public,
23586,Wellsville (Utah),Annual audits,"1966-1967, 1974, 1976-",Chronological,"These are reports prepared by external auditors examining and verifying the municipality's financial activities for the year. ""The audit required for any fiscal year shall be completed within six calendar months after the close of the fiscal year"" (UCA 51-2-2 (1997)). The audit is required to include ""the financial statements; the auditor's opinion on the financial statements; a statement by the auditor expressing positive assurance of compliance with state fiscal laws identified by the state auditor; a copy of the auditor's letter to management that identified any material weaknesses in internal controls discovered by the auditor\, and other financial issues related to the expenditure of funds received from federal\, state\, or local governments to be considered by management; and management's response to the specific recommendations"" (UCA 51-2-3(1)(a) (1997)).",Retain permanently,Public,
24352,Panguitch (Utah),Audit reports,1942-1944; 1951-,Chronological by year,"These are reports prepared by external auditors examining and verifying the municipality's financial activities for the year. ""The audit required for any fiscal year shall be completed within six calendar months after the close of the fiscal year"" (UCA 51-2-2 (1997)). The audit is required to include ""the financial statements; the auditor's opinion on the financial statements; a statement by the auditor expressing positive assurance of compliance with state fiscal laws identified by the state auditor; a copy of the auditor's letter to management that identified any material weaknesses in internal controls discovered by the auditor\, and other financial issues related to the expenditure of funds received from federal\, state\, or local governments to be considered by management; and management's response to the specific recommendations"" (UCA 51-2-3(1)(a) (1997)).",Permanent. Retain until administrative need ends,Public,
25346,Ballard (Utah),Annual financial audit reports,1981-,Chronological by year,"These are reports prepared by external auditors examining and verifying the municipality's financial activities for the year. ""The audit required for any fiscal year shall be completed within six calendar months after the close of the fiscal year"" (UCA 51-2-2 (1997)). The audit is required to include ""the financial statements; the auditor's opinion on the financial statements; a statement by the auditor expressing positive assurance of compliance with state fiscal laws identified by the state auditor; a copy of the auditor's letter to management that identified any material weaknesses in internal controls discovered by the auditor\, and other financial issues related to the expenditure of funds received from federal\, state\, or local governments to be considered by management; and management's response to the specific recommendations"" (UCA 51-2-3(1)(a) (1997)).",Retain permanently,Public,
25376,Roosevelt (Utah),Annual audit reports,1990-,Chronological by year,"These are reports prepared by external auditors examining and verifying the municipality's financial activities for the year. ""The audit required for any fiscal year shall be completed within six calendar months after the close of the fiscal year"" (UCA 51-2-2 (1997)). The audit is required to include ""the financial statements; the auditor's opinion on the financial statements; a statement by the auditor expressing positive assurance of compliance with state fiscal laws identified by the state auditor; a copy of the auditor's letter to management that identified any material weaknesses in internal controls discovered by the auditor\, and other financial issues related to the expenditure of funds received from federal\, state\, or local governments to be considered by management; and management's response to the specific recommendations"" (UCA 51-2-3(1)(a) (1997)).",Permanent. Retain until administrative need ends,Public,
25445,Duchesne (Utah),Audit reports,1922-,Chronological by year,"These are reports prepared by external auditors examining and verifying the municipality's financial activities for the year. ""The audit required for any fiscal year shall be completed within six calendar months after the close of the fiscal year"" (UCA 51-2-2 (1997)). The audit is required to include ""the financial statements; the auditor's opinion on the financial statements; a statement by the auditor expressing positive assurance of compliance with state fiscal laws identified by the state auditor; a copy of the auditor's letter to management that identified any material weaknesses in internal controls discovered by the auditor\, and other financial issues related to the expenditure of funds received from federal\, state\, or local governments to be considered by management; and management's response to the specific recommendations"" (UCA 51-2-3(1)(a) (1997)).",Retain permanently,Public,
25484,Ferron (Utah),Audit reports,1958-,Chronological by year,"These are reports prepared by external auditors examining and verifying the municipality's financial activities for the year. ""The audit required for any fiscal year shall be completed within six calendar months after the close of the fiscal year"" (UCA 51-2-2 (1997)). The audit is required to include ""the financial statements; the auditor's opinion on the financial statements; a statement by the auditor expressing positive assurance of compliance with state fiscal laws identified by the state auditor; a copy of the auditor's letter to management that identified any material weaknesses in internal controls discovered by the auditor\, and other financial issues related to the expenditure of funds received from federal\, state\, or local governments to be considered by management; and management's response to the specific recommendations"" (UCA 51-2-3(1)(a) (1997)).",Permanent. Retain until administrative need ends,Public,
24579,Washington County School District (Utah),Annual financial statements and audits,1964-,Chronological,"These are reports prepared by external auditors examining and verifying the school district's financial activities for the year. ""The audit required for any fiscal year shall be completed within six calendar months after the close of the fiscal year"" (UCA 51-2-2 (1995)). The audit is required to include ""the financial statements; the auditor's opinion on the financial statements; a statement by the auditor expressing positive assurance of compliance with state fiscal laws identified by the state auditor; a copy of the auditor's letter to management that identified any material weaknesses in internal controls discovered by the auditor and other financial issues related to the expenditure of funds received from federal\, state\, or local governments to be considered by management; and management's response to the specific recommendations"" (UCA 51-2-3(1) (1995)).",Retain permanently,Public,
24258,Kane County School District (Utah),Annual audit,1922-,Chronological,"These are reports prepared by external auditors examining and verifying the school district's financial activities for the year. ""The audit required for any fiscal year shall be completed within six calendar months after the close of the fiscal year"" (UCA 51-2-2 (1995)). The audit is required to include ""the financial statements; the auditor's opinion on the financial statements; a statement by the auditor expressing positive assurance of compliance with state fiscal laws identified by the state auditor; a copy of the auditor's letter to management that identified any material weaknesses in internal controls discovered by the auditor and other financial issues related to the expenditure of funds received from federal\, state\, or local governments to be considered by management; and management's response to the specific recommendations"" (UCA 51-2-3(1) (1995)).",Permanent. Retain until administrative need ends,Public,
24341,Antimony (Utah),Audit reports,1979-,Chronological by year,"These are reports prepared by external auditors examining and verifying the municipality's financial activities for the year. ""The audit required for any fiscal year shall be completed within six calendar months after the close of the fiscal year"" (UCA 51-2-2 (1997)). The audit is required to include ""the financial statements; the auditor's opinion on the financial statements; a statement by the auditor expressing positive assurance of compliance with state fiscal laws identified by the state auditor; a copy of the auditor's letter to management that identified any material weaknesses in internal controls discovered by the auditor\, and other financial issues related to the expenditure of funds received from federal\, state\, or local governments to be considered by management; and management's response to the specific recommendations"" (UCA 51-2-3(1)(a) (1997)).",Retain permanently,Public,
24358,Henrieville (Utah),Audit reports,1975-1977;1982;1988;1991;1993;1996-,Chronological,"These are reports prepared by external auditors examining and verifying the municipality's financial activities for the year. ""The audit required for any fiscal year shall be completed within six calendar months after the close of the fiscal year"" (UCA 51-2-2 (1997)). The audit is required to include ""the financial statements; the auditor's opinion on the financial statements; a statement by the auditor expressing positive assurance of compliance with state fiscal laws identified by the state auditor; a copy of the auditor's letter to management that identified any material weaknesses in internal controls discovered by the auditor\, and other financial issues related to the expenditure of funds received from federal\, state\, or local governments to be considered by management; and management's response to the specific recommendations"" (UCA 51-2-3(1)(a) (1997)).",Permanent. Retain until administrative need ends,Public,
24470,Hanksville (Utah),Annual audit sand financial reports,2000-,Chronological,"These are reports prepared by external auditors examining and verifying the municipality's financial activities for the year. ""The audit required for any fiscal year shall be completed within six calendar months after the close of the fiscal year"" (UCA 51-2-2 (1997)). The audit is required to include ""the financial statements; the auditor's opinion on the financial statements; a statement by the auditor expressing positive assurance of compliance with state fiscal laws identified by the state auditor; a copy of the auditor's letter to management that identified any material weaknesses in internal controls discovered by the auditor\, and other financial issues related to the expenditure of funds received from federal\, state\, or local governments to be considered by management; and management's response to the specific recommendations"" (UCA 51-2-3(1)(a) (1997)).",Permanent. Retain until administrative need ends,Public,
25384,Myton (Utah),Annual audit report,1989-,Chronological by year,"These are reports prepared by external auditors examining and verifying the municipality's financial activities for the year. ""The audit required for any fiscal year shall be completed within six calendar months after the close of the fiscal year"" (UCA 51-2-2 (1997)). The audit is required to include ""the financial statements; the auditor's opinion on the financial statements; a statement by the auditor expressing positive assurance of compliance with state fiscal laws identified by the state auditor; a copy of the auditor's letter to management that identified any material weaknesses in internal controls discovered by the auditor\, and other financial issues related to the expenditure of funds received from federal\, state\, or local governments to be considered by management; and management's response to the specific recommendations"" (UCA 51-2-3(1)(a) (1997)).",Permanent. Retain until administrative need ends,Public,
24598,Enterprise (Utah),Annual audit reports,1970-,Chronological,"These are reports prepared by external auditors examining and verifying the municipality's financial activities for the year. ""The audit required for any fiscal year shall be completed within six calendar months after the close of the fiscal year"" (UCA 51-2-2 (1997)). The audit is required to include ""the financial statements; the auditor's opinion on the financial statements; a statement by the auditor expressing positive assurance of compliance with state fiscal laws identified by the state auditor; a copy of the auditor's letter to management that identified any material weaknesses in internal controls discovered by the auditor\, and other financial issues related to the expenditure of funds received from federal\, state\, or local governments to be considered by management; and management's response to the specific recommendations"" (UCA 51-2-3(1)(a) (1997)).",Permanent. Retain until administrative need ends,Public,
25337,Naples (Utah),Annual financial audit report,1982-,Chronological by year,"These are reports prepared by external auditors examining and verifying the municipality's financial activities for the year. ""The audit required for any fiscal year shall be completed within six calendar months after the close of the fiscal year"" (UCA 51-2-2 (1997)). The audit is required to include ""the financial statements; the auditor's opinion on the financial statements; a statement by the auditor expressing positive assurance of compliance with state fiscal laws identified by the state auditor; a copy of the auditor's letter to management that identified any material weaknesses in internal controls discovered by the auditor\, and other financial issues related to the expenditure of funds received from federal\, state\, or local governments to be considered by management; and management's response to the specific recommendations"" (UCA 51-2-3(1)(a) (1997)).",Permanent. Retain until administrative need ends,Public,
24618,Santa Clara (Utah),Annual audit reports,1969-,Chronological,"These are reports prepared by external auditors examining and verifying the municipality's financial activities for the year. ""The audit required for any fiscal year shall be completed within six calendar months after the close of the fiscal year"" (UCA 51-2-2 (1997)). The audit is required to include ""the financial statements; the auditor's opinion on the financial statements; a statement by the auditor expressing positive assurance of compliance with state fiscal laws identified by the state auditor; a copy of the auditor's letter to management that identified any material weaknesses in internal controls discovered by the auditor\, and other financial issues related to the expenditure of funds received from federal\, state\, or local governments to be considered by management; and management's response to the specific recommendations"" (UCA 51-2-3(1)(a) (1997)).",Permanent. Retain until administrative need ends,Public,
24982,Plymouth (Utah),Audit reports,1972-,Chronological,"These are reports prepared by external auditors examining and verifying the municipality's financial activities for the year. ""The audit required for any fiscal year shall be completed within six calendar months after the close of the fiscal year"" (UCA 51-2-2 (1997)). The audit is required to include ""the financial statements; the auditor's opinion on the financial statements; a statement by the auditor expressing positive assurance of compliance with state fiscal laws identified by the state auditor; a copy of the auditor's letter to management that identified any material weaknesses in internal controls discovered by the auditor\, and other financial issues related to the expenditure of funds received from federal\, state\, or local governments to be considered by management; and management's response to the specific recommendations"" (UCA 51-2-3(1)(a) (1997)).",Permanent. Retain until administrative need ends,Public,
25047,LaVerkin (Utah),Audit reports,1993-,Chronological,"These are reports prepared by external auditors examining and verifying the municipality's financial activities for the year. ""The audit required for any fiscal year shall be completed within six calendar months after the close of the fiscal year"" (UCA 51-2-2 (1997)). The audit is required to include ""the financial statements; the auditor's opinion on the financial statements; a statement by the auditor expressing positive assurance of compliance with state fiscal laws identified by the state auditor; a copy of the auditor's letter to management that identified any material weaknesses in internal controls discovered by the auditor\, and other financial issues related to the expenditure of funds received from federal\, state\, or local governments to be considered by management; and management's response to the specific recommendations"" (UCA 51-2-3(1)(a) (1997)).",Permanent. Retain until administrative need ends,Public,
25807,Sunnyside (Utah),Audit reports,1987-,Chronological by year,"These are reports prepared by external auditors examining and verifying the municipality's financial activities for the year. ""The audit required for any fiscal year shall be completed within six calendar months after the close of the fiscal year"" (UCA 51-2-2 (1997)). The audit is required to include ""the financial statements; the auditor's opinion on the financial statements; a statement by the auditor expressing positive assurance of compliance with state fiscal laws identified by the state auditor; a copy of the auditor's letter to management that identified any material weaknesses in internal controls discovered by the auditor\, and other financial issues related to the expenditure of funds received from federal\, state\, or local governments to be considered by management; and management's response to the specific recommendations"" (UCA 51-2-3(1)(a) (1997)).",Permanent. Retain until administrative need ends,Public,
25812,Wellington (Utah),Audit reports,1933-,Chronological by year,"These are reports prepared by external auditors examining and verifying the municipality's financial activities for the year. ""The audit required for any fiscal year shall be completed within six calendar months after the close of the fiscal year"" (UCA 51-2-2 (1997)). The audit is required to include ""the financial statements; the auditor's opinion on the financial statements; a statement by the auditor expressing positive assurance of compliance with state fiscal laws identified by the state auditor; a copy of the auditor's letter to management that identified any material weaknesses in internal controls discovered by the auditor\, and other financial issues related to the expenditure of funds received from federal\, state\, or local governments to be considered by management; and management's response to the specific recommendations"" (UCA 51-2-3(1)(a) (1997)).",Permanent. Retain until administrative need ends,Public,
26237,Blanding (Utah),Audit reports,1958-,Chronological by year,"These are reports prepared by external auditors examining and verifying the municipality's financial activities for the year. ""The audit required for any fiscal year shall be completed within six calendar months after the close of the fiscal year"" (UCA 51-2-2 (1997)). The audit is required to include ""the financial statements; the auditor's opinion on the financial statements; a statement by the auditor expressing positive assurance of compliance with state fiscal laws identified by the state auditor; a copy of the auditor's letter to management that identified any material weaknesses in internal controls discovered by the auditor\, and other financial issues related to the expenditure of funds received from federal\, state\, or local governments to be considered by management; and management's response to the specific recommendations"" (UCA 51-2-3(1)(a) (1997)).",Retain permanently,Public,2 microfilm reels
27538,Uintah Transportation Special Service District (Utah),Audit reports,1989-,Chronological by date.,"These records support the agency's fiscal function to perform an annual audit in conformity with the ""Uniform Accounting Manual for Special Districts"" (Utah Code 51-2a-202(2004)). Records document the auditor's findings\, written opinion\, and recommendation for improvement. Information includes related financial data and supporting documentation.,These are reports written and prepared as a result of audits of governmental entities by an outside agency examining and verifying the entities' financial activities for the year.",Permanent. Retain for 5 year(s),Public,
28096,Navigator Pointe Academy (Utah),Board Goveranance Financial Records,2005-,Chronological then alphabetical,"These are financial use by the school board in governing the financial affairs of the school. These records are used to monitor the financial compliance of the school in relation to board policies\, state and federal laws\, and the school's charter. The records include audited financial statements\, tax returns\, state and federal program reports\, Annual Financial Reports\, and Annual Program Reports.",Permanent. Retain for 3 year(s),Public,
29597,Sandy (Utah),Comprehensive annual financial reports and audits,1928-,Chronological.,"These are Comprehensive Annual Financial Reports (CAFR) prepared by external auditors examining and verifying the municipality's financial activity for the fiscal year. Records document auditor findings\, written opinions\, recommendations for improvement\, and audit of compliance and internal controls. Information includes related financial data and supporting documentation.",Permanent. Retain for 7 year(s),Public,3.00 cubic feet
25553,Tabiona (Utah),Audit reports,1983-,Chronological by year,"These are reports prepared by external auditors examining and verifying the municipality's financial activities for the year. ""The audit required for any fiscal year shall be completed within six calendar months after the close of the fiscal year"" (UCA 51-2-2 (1997)). The audit is required to include ""the financial statements; the auditor's opinion on the financial statements; a statement by the auditor expressing positive assurance of compliance with state fiscal laws identified by the state auditor; a copy of the auditor's letter to management that identified any material weaknesses in internal controls discovered by the auditor\, and other financial issues related to the expenditure of funds received from federal\, state\, or local governments to be considered by management; and management's response to the specific recommendations"" (UCA 51-2-3(1)(a) (1997)).",Permanent. Retain until administrative need ends,Public,
25605,Green River (Utah),Audit reports,1980-,Chronological by year,"These are reports prepared by external auditors examining and verifying the municipality's financial activities for the year. ""The audit required for any fiscal year shall be completed within six calendar months after the close of the fiscal year"" (UCA 51-2-2 (1997)). The audit is required to include ""the financial statements; the auditor's opinion on the financial statements; a statement by the auditor expressing positive assurance of compliance with state fiscal laws identified by the state auditor; a copy of the auditor's letter to management that identified any material weaknesses in internal controls discovered by the auditor\, and other financial issues related to the expenditure of funds received from federal\, state\, or local governments to be considered by management; and management's response to the specific recommendations"" (UCA 51-2-3(1)(a) (1997)).",Permanent. Retain until administrative need ends,Public,
25606,Castle Dale (Utah),Audit reports,1978-,Chronological by year,"These are reports prepared by external auditors examining and verifying the municipality's financial activities for the year. ""The audit required for any fiscal year shall be completed within six calendar months after the close of the fiscal year"" (UCA 51-2-2 (1997)). The audit is required to include ""the financial statements; the auditor's opinion on the financial statements; a statement by the auditor expressing positive assurance of compliance with state fiscal laws identified by the state auditor; a copy of the auditor's letter to management that identified any material weaknesses in internal controls discovered by the auditor\, and other financial issues related to the expenditure of funds received from federal\, state\, or local governments to be considered by management; and management's response to the specific recommendations"" (UCA 51-2-3(1)(a) (1997)).",Retain permanently,Public,
25698,Clawson (Utah),Audit reports,"1985,1990-2001,2003-",Chronological by year,"These are reports prepared by external auditors examining and verifying the municipality's financial activities for the year. ""The audit required for any fiscal year shall be completed within six calendar months after the close of the fiscal year"" (UCA 51-2-2 (1997)). The audit is required to include ""the financial statements; the auditor's opinion on the financial statements; a statement by the auditor expressing positive assurance of compliance with state fiscal laws identified by the state auditor; a copy of the auditor's letter to management that identified any material weaknesses in internal controls discovered by the auditor\, and other financial issues related to the expenditure of funds received from federal\, state\, or local governments to be considered by management; and management's response to the specific recommendations"" (UCA 51-2-3(1)(a) (1997)).",Retain permanently,Public,
25799,East Carbon (Utah),Audit reports,1984-,Chronological by year,"These are reports prepared by external auditors examining and verifying the municipality's financial activities for the year. ""The audit required for any fiscal year shall be completed within six calendar months after the close of the fiscal year"" (UCA 51-2-2 (1997)). The audit is required to include ""the financial statements; the auditor's opinion on the financial statements; a statement by the auditor expressing positive assurance of compliance with state fiscal laws identified by the state auditor; a copy of the auditor's letter to management that identified any material weaknesses in internal controls discovered by the auditor\, and other financial issues related to the expenditure of funds received from federal\, state\, or local governments to be considered by management; and management's response to the specific recommendations"" (UCA 51-2-3(1)(a) (1997)).",Retain permanently,Public,
25914,Price (Utah),Audit reports,1956-,Chronological by year,"These are reports prepared by external auditors examining and verifying the municipality's financial activities for the year. ""The audit required for any fiscal year shall be completed within six calendar months after the close of the fiscal year"" (UCA 51-2-2 (1997)). The audit is required to include ""the financial statements; the auditor's opinion on the financial statements; a statement by the auditor expressing positive assurance of compliance with state fiscal laws identified by the state auditor; a copy of the auditor's letter to management that identified any material weaknesses in internal controls discovered by the auditor\, and other financial issues related to the expenditure of funds received from federal\, state\, or local governments to be considered by management; and management's response to the specific recommendations"" (UCA 51-2-3(1)(a) (1997)).",Permanent. Retain until administrative need ends,Public,3 microfilm reels
25957,Scofield (Utah),Audit reports,1893-,Chronological by year,"These are reports prepared by external auditors examining and verifying the municipality's financial activities for the year. ""The audit required for any fiscal year shall be completed within six calendar months after the close of the fiscal year"" (UCA 51-2-2 (1997)). The audit is required to include ""the financial statements; the auditor's opinion on the financial statements; a statement by the auditor expressing positive assurance of compliance with state fiscal laws identified by the state auditor; a copy of the auditor's letter to management that identified any material weaknesses in internal controls discovered by the auditor\, and other financial issues related to the expenditure of funds received from federal\, state\, or local governments to be considered by management; and management's response to the specific recommendations"" (UCA 51-2-3(1)(a) (1997)).",Permanent. Retain until administrative need ends,Public,
26006,Castle Valley (Utah),Audit reports,1993-,Chronological by year,"These are reports prepared by external auditors examining and verifying the municipality's financial activities for the year. ""The audit required for any fiscal year shall be completed within six calendar months after the close of the fiscal year"" (UCA 51-2-2 (1997)). The audit is required to include ""the financial statements; the auditor's opinion on the financial statements; a statement by the auditor expressing positive assurance of compliance with state fiscal laws identified by the state auditor; a copy of the auditor's letter to management that identified any material weaknesses in internal controls discovered by the auditor\, and other financial issues related to the expenditure of funds received from federal\, state\, or local governments to be considered by management; and management's response to the specific recommendations"" (UCA 51-2-3(1)(a) (1997)).",Retain permanently,Public,
26238,Monticello (Utah),Audit reports,1950-,Chronological by year,"These are reports prepared by external auditors examining and verifying the municipality's financial activities for the year. ""The audit required for any fiscal year shall be completed within six calendar months after the close of the fiscal year"" (UCA 51-2-2 (1997)). The audit is required to include ""the financial statements; the auditor's opinion on the financial statements; a statement by the auditor expressing positive assurance of compliance with state fiscal laws identified by the state auditor; a copy of the auditor's letter to management that identified any material weaknesses in internal controls discovered by the auditor\, and other financial issues related to the expenditure of funds received from federal\, state\, or local governments to be considered by management; and management's response to the specific recommendations"" (UCA 51-2-3(1)(a) (1997)).",Permanent. Retain until administrative need ends,Public,2 microfilm reels
30355,Department of Environmental Quality. Office of Policy and Planning.,Audit reports,1998-,Chronologically.,These are final reports of audits conducted across Department of Environmental Quality programs and divisions.,Permanent. Retain for 10 year(s),Public,
1813,Tintic School District (Utah),Audit reports,1939-1953,Chronological by audit period.,"These are reports prepared by external auditors examining and verifying the school district's financial activities for the year. ""The audit required for any fiscal year shall be completed within six calendar months after the close of the fiscal year"" (UCA 51-2-2 (1995)). The audit is required to include ""the financial statements; the auditor's opinion on the financial statements; a statement by the auditor expressing positive assurance of compliance with state fiscal laws identified by the state auditor; a copy of the auditor's letter to management that identified any material weaknesses in internal controls discovered by the auditor and other financial issues related to the expenditure of funds received from federal\, state\, or local governments to be considered by management; and management's response to the specific recommendations"" (UCA 51-2-3(1) (1995)).",Permanent. Retain for 1 year(s),Public,0.20 cubic foot
30444,Sevier County School District (Utah),Audit reports,1940-1941,Chronologically by audit period.,"These are studies\, and reports prepared and produced as a result of an internal or external audit of the school district. Audit records summarize the district's programs\, operations\, productivity\, performance\, compliance\, and can include examining and verifying the entities' financial activities for the year.",Permanent. Retain until administrative need ends,Public,0.20 cubic foot
30706,Spanish Fork (Utah),Strawberry Valley Project audit records,2019.,None.,"This series contain records of the Strawberry Valley Project audit and investigation taken on behalf of the Strawberry Water Users Association of which Spanish Fork City is a party. The records contain copies of reports\, contracts\, budgets\, and legal decisions. The series also contains copies of historic contracts\, legal acts and court cases related to the creation of the Strawberry Users Association.",Retain permanently,Public,
23531,Fielding (Utah),Annual financial audits,1961; 1966-1978; 1987-1888; 1991-,Chronological,"These are reports prepared by external auditors examining and verifying the municipality's financial activities for the year. ""The audit required for any fiscal year shall be completed within six calendar months after the close of the fiscal year"" (UCA 51-2-2 (1997)). The audit is required to include ""the financial statements; the auditor's opinion on the financial statements; a statement by the auditor expressing positive assurance of compliance with state fiscal laws identified by the state auditor; a copy of the auditor's letter to management that identified any material weaknesses in internal controls discovered by the auditor\, and other financial issues related to the expenditure of funds received from federal\, state\, or local governments to be considered by management; and management's response to the specific recommendations"" (UCA 51-2-3(1)(a) (1997)).",Permanent. Retain until administrative need ends,Public,
24136,Jordan Valley Water Conservancy District (Utah),Audit reports,ca. 1950-,Chronological,"These are reports prepared by external auditors examining and verifying the district's financial activities for the past year. ""The audit required for any fiscal year shall be completed within six calendar months after the close of the fiscal year"" (UCA 51-2-2 (2001)). The audit is required to include ""the financial statements; the auditor's opinion on the financial statements; a statement by the auditor expressing positive assurance of compliance with state fiscal laws identified by the state auditor; a copy of the auditor's letter to management that identified any material weaknesses in internal controls discovered by the auditor\, and other financial issues related to the expenditure of funds received from federal\, state\, or local governments to be considered by management; and management's response to the specific recommendations"" (UCA 51-2-3(1)(a) (2001)).",Permanent. Retain for 2 year(s),,
23615,Kanarraville (Utah),Annual audits and financial statements,1972-1984; 1986-,Chronological,"These are reports prepared by external auditors examining and verifying the municipality's financial activities for the year. ""The audit required for any fiscal year shall be completed within six calendar months after the close of the fiscal year"" (UCA 51-2-2 (1997)). The audit is required to include ""the financial statements; the auditor's opinion on the financial statements; a statement by the auditor expressing positive assurance of compliance with state fiscal laws identified by the state auditor; a copy of the auditor's letter to management that identified any material weaknesses in internal controls discovered by the auditor\, and other financial issues related to the expenditure of funds received from federal\, state\, or local governments to be considered by management; and management's response to the specific recommendations"" (UCA 51-2-3(1)(a) (1997)).",Permanent. Retain until administrative need ends,Public,
24356,Escalante (Utah),Audit reports,1986-,Chronological,"These are reports prepared by external auditors examining and verifying the municipality's financial activities for the year. ""The audit required for any fiscal year shall be completed within six calendar months after the close of the fiscal year"" (UCA 51-2-2 (1997)). The audit is required to include ""the financial statements; the auditor's opinion on the financial statements; a statement by the auditor expressing positive assurance of compliance with state fiscal laws identified by the state auditor; a copy of the auditor's letter to management that identified any material weaknesses in internal controls discovered by the auditor\, and other financial issues related to the expenditure of funds received from federal\, state\, or local governments to be considered by management; and management's response to the specific recommendations"" (UCA 51-2-3(1)(a) (1997)).",Permanent. Retain until administrative need ends,Public,
23948,Marysvale (Utah),Annual audits,1990-,Chronological,"These are reports prepared by external auditors examining and verifying the municipality's financial activities for the year. ""The audit required for any fiscal year shall be completed within six calendar months after the close of the fiscal year"" (UCA 51-2-2 (1997)). The audit is required to include ""the financial statements; the auditor's opinion on the financial statements; a statement by the auditor expressing positive assurance of compliance with state fiscal laws identified by the state auditor; a copy of the auditor's letter to management that identified any material weaknesses in internal controls discovered by the auditor\, and other financial issues related to the expenditure of funds received from federal\, state\, or local governments to be considered by management; and management's response to the specific recommendations"" (UCA 51-2-3(1)(a) (1997)).",Permanent. Retain until administrative need ends,Public,
23960,Junction (Utah),Annual audits,1950-,Chronological,"These are reports prepared by external auditors examining and verifying the municipality's financial activities for the year. ""The audit required for any fiscal year shall be completed within six calendar months after the close of the fiscal year"" (UCA 51-2-2 (1997)). The audit is required to include ""the financial statements; the auditor's opinion on the financial statements; a statement by the auditor expressing positive assurance of compliance with state fiscal laws identified by the state auditor; a copy of the auditor's letter to management that identified any material weaknesses in internal controls discovered by the auditor\, and other financial issues related to the expenditure of funds received from federal\, state\, or local governments to be considered by management; and management's response to the specific recommendations"" (UCA 51-2-3(1)(a) (1997)).",Permanent. Retain until administrative need ends,Public,
24990,Portage (Utah),Audit reports,1961-,Chronological,"These are reports prepared by external auditors examining and verifying the municipality's financial activities for the year. ""The audit required for any fiscal year shall be completed within six calendar months after the close of the fiscal year"" (UCA 51-2-2 (1997)). The audit is required to include ""the financial statements; the auditor's opinion on the financial statements; a statement by the auditor expressing positive assurance of compliance with state fiscal laws identified by the state auditor; a copy of the auditor's letter to management that identified any material weaknesses in internal controls discovered by the auditor\, and other financial issues related to the expenditure of funds received from federal\, state\, or local governments to be considered by management; and management's response to the specific recommendations"" (UCA 51-2-3(1)(a) (1997)).",Permanent. Retain until administrative need ends,Public,
25124,Salt Lake City School District (Utah). Office of Accounting,Annual audits,1911-,Chronological,"These are reports prepared by external auditors examining and verifying the school district's financial activities for the year. ""The audit required for any fiscal year shall be completed within six calendar months after the close of the fiscal year"" (UCA 51-2-2 (1995)). The audit is required to include ""the financial statements; the auditor's opinion on the financial statements; a statement by the auditor expressing positive assurance of compliance with state fiscal laws identified by the state auditor; a copy of the auditor's letter to management that identified any material weaknesses in internal controls discovered by the auditor and other financial issues related to the expenditure of funds received from federal\, state\, or local governments to be considered by management; and management's response to the specific recommendations"" (UCA 51-2-3(1) (1995)).",Permanent. Retain for 5 year(s),Public,
25319,Hyde Park (Utah),Audit reports,1969-,Chronological by year,"These are reports prepared by external auditors examining and verifying the municipality's financial activities for the year. ""The audit required for any fiscal year shall be completed within six calendar months after the close of the fiscal year"" (UCA 51-2-2 (1997)). The audit is required to include ""the financial statements; the auditor's opinion on the financial statements; a statement by the auditor expressing positive assurance of compliance with state fiscal laws identified by the state auditor; a copy of the auditor's letter to management that identified any material weaknesses in internal controls discovered by the auditor\, and other financial issues related to the expenditure of funds received from federal\, state\, or local governments to be considered by management; and management's response to the specific recommendations"" (UCA 51-2-3(1)(a) (1997)).",Permanent. Retain until administrative need ends,Public,
25361,Vernal (Utah),Audit reports,"1983,1985-",Chronological by year.,"These are reports prepared by external auditors examining and verifying the municipality's financial activities for the year. ""The audit required for any fiscal year shall be completed within six calendar months after the close of the fiscal year"" (UCA 51-2-2 (1997)). The audit is required to include ""the financial statements; the auditor's opinion on the financial statements; a statement by the auditor expressing positive assurance of compliance with state fiscal laws identified by the state auditor; a copy of the auditor's letter to management that identified any material weaknesses in internal controls discovered by the auditor\, and other financial issues related to the expenditure of funds received from federal\, state\, or local governments to be considered by management; and management's response to the specific recommendations"" (UCA 51-2-3(1)(a) (1997)).",Permanent. Retain until administrative need ends,Public,
25019,Rockville (Utah),Annual audit reports,1988-,Chronological,"These are reports prepared by external auditors examining and verifying the municipality's financial activities for the year. ""The audit required for any fiscal year shall be completed within six calendar months after the close of the fiscal year"" (UCA 51-2-2 (1997)). The audit is required to include ""the financial statements; the auditor's opinion on the financial statements; a statement by the auditor expressing positive assurance of compliance with state fiscal laws identified by the state auditor; a copy of the auditor's letter to management that identified any material weaknesses in internal controls discovered by the auditor\, and other financial issues related to the expenditure of funds received from federal\, state\, or local governments to be considered by management; and management's response to the specific recommendations"" (UCA 51-2-3(1)(a) (1997)).",Permanent. Retain until administrative need ends,Public,
25249,Elwood (Utah),Audit reports,"1970-1971, 1984-1986, 1988-1991, 1992-1995, 1997-",Chronological by year,"These are reports prepared by external auditors examining and verifying the municipality's financial activities for the year. ""The audit required for any fiscal year shall be completed within six calendar months after the close of the fiscal year"" (UCA 51-2-2 (1997)). The audit is required to include ""the financial statements; the auditor's opinion on the financial statements; a statement by the auditor expressing positive assurance of compliance with state fiscal laws identified by the state auditor; a copy of the auditor's letter to management that identified any material weaknesses in internal controls discovered by the auditor\, and other financial issues related to the expenditure of funds received from federal\, state\, or local governments to be considered by management; and management's response to the specific recommendations"" (UCA 51-2-3(1)(a) (1997)).",Permanent. Retain until administrative need ends,Public,
24606,Ivins (Utah),Annual audit reports,"1974,1982-",Chronological by year,"These are reports prepared by external auditors examining and verifying the municipality's financial activities for the year. ""The audit required for any fiscal year shall be completed within six calendar months after the close of the fiscal year"" (UCA 51-2-2 (1997)). The audit is required to include ""the financial statements; the auditor's opinion on the financial statements; a statement by the auditor expressing positive assurance of compliance with state fiscal laws identified by the state auditor; a copy of the auditor's letter to management that identified any material weaknesses in internal controls discovered by the auditor\, and other financial issues related to the expenditure of funds received from federal\, state\, or local governments to be considered by management; and management's response to the specific recommendations"" (UCA 51-2-3(1)(a) (1997)).",Permanent. Retain until administrative need ends,Public,1 microfilm reel
25821,Helper (Utah),Audit reports,1923-,Chronological by year,"These are reports prepared by external auditors examining and verifying the municipality's financial activities for the year. ""The audit required for any fiscal year shall be completed within six calendar months after the close of the fiscal year"" (UCA 51-2-2 (1997)). The audit is required to include ""the financial statements; the auditor's opinion on the financial statements; a statement by the auditor expressing positive assurance of compliance with state fiscal laws identified by the state auditor; a copy of the auditor's letter to management that identified any material weaknesses in internal controls discovered by the auditor\, and other financial issues related to the expenditure of funds received from federal\, state\, or local governments to be considered by management; and management's response to the specific recommendations"" (UCA 51-2-3(1)(a) (1997)).",Permanent. Retain until administrative need ends,Public,
25800,Southeastern Utah Association of Local Governments (Utah),Audit reports,1984-,Chronological by year,"These are reports prepared by external auditors examining and verifying the municipality's financial activities for the year. ""The audit required for any fiscal year shall be completed within six calendar months after the close of the fiscal year"" (UCA 51-2-2 (1997)). The audit is required to include ""the financial statements; the auditor's opinion on the financial statements; a statement by the auditor expressing positive assurance of compliance with state fiscal laws identified by the state auditor; a copy of the auditor's letter to management that identified any material weaknesses in internal controls discovered by the auditor\, and other financial issues related to the expenditure of funds received from federal\, state\, or local governments to be considered by management; and management's response to the specific recommendations"" (UCA 51-2-3(1)(a) (1997)).",Permanent. Retain until administrative need ends,Public,
26123,Utah Counties Indemnity Pool (Utah),Audit records and financial statements,1992-,Chronologically by date.,Audit records include all financial and claims audits performed by outside auditors. Financial statements include in-house prepared quarterly financial statements of the financial affairs of the Utah Counties Indemnity Pool and an accounting of all income and expenditures in relationship to adopted budgets.,Permanent. Retain for 15 year(s),Public,2.00 cubic feet
26468,Fairview (Utah),Audit reports,1955-,Chronological by year,"These are reports prepared by external auditors examining and verifying the municipality's financial activities for the year. ""The audit required for any fiscal year shall be completed within six calendar months after the close of the fiscal year"" (UCA 51-2-2 (1997)). The audit is required to include ""the financial statements; the auditor's opinion on the financial statements; a statement by the auditor expressing positive assurance of compliance with state fiscal laws identified by the state auditor; a copy of the auditor's letter to management that identified any material weaknesses in internal controls discovered by the auditor\, and other financial issues related to the expenditure of funds received from federal\, state\, or local governments to be considered by management; and management's response to the specific recommendations"" (UCA 51-2-3(1)(a) (1997)).",Permanent. Retain until administrative need ends,Public,1 microfilm reel
26498,Deweyville (Utah),Audit reports,1949-,Chronological by year,"These are reports prepared by external auditors examining and verifying the municipality's financial activities for the year. ""The audit required for any fiscal year shall be completed within six calendar months after the close of the fiscal year"" (UCA 51-2-2 (1997)). The audit is required to include ""the financial statements; the auditor's opinion on the financial statements; a statement by the auditor expressing positive assurance of compliance with state fiscal laws identified by the state auditor; a copy of the auditor's letter to management that identified any material weaknesses in internal controls discovered by the auditor\, and other financial issues related to the expenditure of funds received from federal\, state\, or local governments to be considered by management; and management's response to the specific recommendations"" (UCA 51-2-3(1)(a) (1997)).",Retain permanently,Public,1 microfilm reel
26546,Sigurd (Utah),Audit reports,1959-,Chronological by year,"These are reports prepared by external auditors examining and verifying the municipality's financial activities for the year. ""The audit required for any fiscal year shall be completed within six calendar months after the close of the fiscal year"" (UCA 51-2-2 (1997)). The audit is required to include ""the financial statements; the auditor's opinion on the financial statements; a statement by the auditor expressing positive assurance of compliance with state fiscal laws identified by the state auditor; a copy of the auditor's letter to management that identified any material weaknesses in internal controls discovered by the auditor\, and other financial issues related to the expenditure of funds received from federal\, state\, or local governments to be considered by management; and management's response to the specific recommendations"" (UCA 51-2-3(1)(a) (1997)).",Permanent. Retain until administrative need ends,Public,1 microfilm reel
26522,Ephraim (Utah),Audit reports,1923-,Chronological by year,"These are reports prepared by external auditors examining and verifying the municipality's financial activities for the year. ""The audit required for any fiscal year shall be completed within six calendar months after the close of the fiscal year"" (UCA 51-2-2 (1997)). The audit is required to include ""the financial statements; the auditor's opinion on the financial statements; a statement by the auditor expressing positive assurance of compliance with state fiscal laws identified by the state auditor; a copy of the auditor's letter to management that identified any material weaknesses in internal controls discovered by the auditor\, and other financial issues related to the expenditure of funds received from federal\, state\, or local governments to be considered by management; and management's response to the specific recommendations"" (UCA 51-2-3(1)(a) (1997)).",Permanent. Retain until administrative need ends,Public,2 microfilm reels
26537,Laketown (Utah),Audit reports,1994-,Chronological by year,"These are reports prepared by external auditors examining and verifying the municipality's financial activities for the year. ""The audit required for any fiscal year shall be completed within six calendar months after the close of the fiscal year"" (UCA 51-2-2 (1997)). The audit is required to include ""the financial statements; the auditor's opinion on the financial statements; a statement by the auditor expressing positive assurance of compliance with state fiscal laws identified by the state auditor; a copy of the auditor's letter to management that identified any material weaknesses in internal controls discovered by the auditor\, and other financial issues related to the expenditure of funds received from federal\, state\, or local governments to be considered by management; and management's response to the specific recommendations"" (UCA 51-2-3(1)(a) (1997)).",Permanent. Retain until administrative need ends,Public,1 microfilm reel
29142,Salt Lake Arts Academy (Utah),Audit reports,2003-,Chronological.,"These records support the agency's fiscal function to perform audits to verify financial activities. Records document the auditor's findings\, written opinions\, and recommendations for improvement. Information includes related financial data and supporting correspondence.",Permanent. Retain for 10 year(s),Public,
80330,Juab County (Utah). County Clerk,Audit reports,1959-,Chronological,"These are reports prepared by external auditors examining and verifying the county's financial activities for the year. ""The audit required for any fiscal year shall be completed within six calendar months after the close of the fiscal year"" (UCA 51-2-2_ (1995)). The audit is required to include ""the financial statements; the auditor's opinion on the financial statements; a statement by the auditor expressing positive assurance of compliance with state fiscal laws identified by the state auditor; a copy of the auditor's letter to management that identified any material weaknesses in internal controls discovered by the auditor and other financial issues related to the expenditure of funds received from federal\, state\, or local governments to be considered by management; and management's response to the specific recommendations"" (UCA 51-2-3(1)_(1995)).",Retain permanently,Public,
1811,South Summit School District (Utah),Audit reports,1914-1972,Chronological by audit period.,"These are reports prepared by external auditors examining and verifying the school district's financial activities for the year. ""The audit required for any fiscal year shall be completed within six calendar months after the close of the fiscal year"" (UCA 51-2-2 (1995)). The audit is required to include ""the financial statements; the auditor's opinion on the financial statements; a statement by the auditor expressing positive assurance of compliance with state fiscal laws identified by the state auditor; a copy of the auditor's letter to management that identified any material weaknesses in internal controls discovered by the auditor and other financial issues related to the expenditure of funds received from federal\, state\, or local governments to be considered by management; and management's response to the specific recommendations"" (UCA 51-2-3(1) (1995)).",,Public,0.35 cubic foot
26730,Salt Lake Community College (Utah),Internal audit reports,1995-,"Chronological by year, thereunder alphabetical by program title",Series contains reports that analyze the implementation and operation of programs at the college. The audit findings and recommendations are used to make administrative decisions regarding the future of each program.,Permanent. Retain for 9 year(s),Public,
28211,Moab Charter School (Utah),Board Governance and Financial Records,2004-,Chronological then alphabetical,"These are financial use by the school board in governing the financial affairs of the school. These records are used to monitor the financial compliance of the school in relation to board policies\, state and federal laws\, and the school's charter. The records include audited financial statements\, tax returns\, state and federal program reports\, Annual Financial Reports\, and Annual Program Reports.",Permanent. Retain for 5 year(s),Public,
30400,Spanish Fork (Utah),Audit records,1932-,Chronological by year of audit,"These are studies\, and reports prepared and produced as a result of an internal or external audit of an entity. Audit records summarize an entity's programs\, operations\, productivity\, performance\, compliance\, and can include examining and verifying the entities' financial activities for the year.",,Public,1.35 cubic feet
22389,Garden City (Utah),Audit reports,1956-,Chronological,"These are reports prepared by external auditors examining and verifying the municipality's financial activities for the year. ""The audit required for any fiscal year shall be completed within six calendar months after the close of the fiscal year"" (UCA 51-2-2 (1997)). The audit is required to include ""the financial statements; the auditor's opinion on the financial statements; a statement by the auditor expressing positive assurance of compliance with state fiscal laws identified by the state auditor; a copy of the auditor's letter to management that identified any material weaknesses in internal controls discovered by the auditor\, and other financial issues related to the expenditure of funds received from federal\, state\, or local governments to be considered by management; and management's response to the specific recommendations"" (UCA 51-2-3(1)(a) (1997)).",Retain permanently,Public,2 microfilm reels
25101,Virgin (Utah),Audit reports,1929-,Chronological,"These are reports prepared by external auditors examining and verifying the municipality's financial activities for the year. ""The audit required for any fiscal year shall be completed within six calendar months after the close of the fiscal year"" (UCA 51-2-2 (1997)). The audit is required to include ""the financial statements; the auditor's opinion on the financial statements; a statement by the auditor expressing positive assurance of compliance with state fiscal laws identified by the state auditor; a copy of the auditor's letter to management that identified any material weaknesses in internal controls discovered by the auditor\, and other financial issues related to the expenditure of funds received from federal\, state\, or local governments to be considered by management; and management's response to the specific recommendations"" (UCA 51-2-3(1)(a) (1997)).",Permanent. Retain until administrative need ends,Public,
23151,Central Valley Water Reclamation Facility (Utah),Audit reports,1978-,Chronological by year,"These are reports prepared by external auditors examining and verifying the Central Valley Water Reclamation Facility's financial activities for the year. The audit ""includes the financial statements; the auditor's opinion on the financial statements; a statement by the auditor expressing positive assurance of compliance with state fiscal laws identified by the state auditor; a copy of the auditor's letter to management that identified any material weakensses in internal controls discovered by the auditor\, and other financial issues related to the expenditure of funds received from federal\, state\, or local governments to be considered by management; and management's response to the specific recommendations"" UCA 51-2-3 (1)(a)(2000).",Retain permanently,Public,
25256,Howell (Utah),Audit reports,1943-,Chronological,"These are reports prepared by external auditors examining and verifying the municipality's financial activities for the year. ""The audit required for any fiscal year shall be completed within six calendar months after the close of the fiscal year"" (UCA 51-2-2 (1997)). The audit is required to include ""the financial statements; the auditor's opinion on the financial statements; a statement by the auditor expressing positive assurance of compliance with state fiscal laws identified by the state auditor; a copy of the auditor's letter to management that identified any material weaknesses in internal controls discovered by the auditor\, and other financial issues related to the expenditure of funds received from federal\, state\, or local governments to be considered by management; and management's response to the specific recommendations"" (UCA 51-2-3(1)(a) (1997)).",Permanent. Retain until administrative need ends,Public,
23628,Paragonah (Utah),Annual Audits,1961-1965; 1968-1989; 1991-,Chronological,"These are reports prepared by external auditors examining and verifying the municipality's financial activities for the year. ""The audit required for any fiscal year shall be completed within six calendar months after the close of the fiscal year"" (UCA 51-2-2 (1997)). The audit is required to include ""the financial statements; the auditor's opinion on the financial statements; a statement by the auditor expressing positive assurance of compliance with state fiscal laws identified by the state auditor; a copy of the auditor's letter to management that identified any material weaknesses in internal controls discovered by the auditor\, and other financial issues related to the expenditure of funds received from federal\, state\, or local governments to be considered by management; and management's response to the specific recommendations"" (UCA 51-2-3(1)(a) (1997)).",Permanent. Retain until administrative need ends,Public,
24428,Garfield County School District (Utah),Annual audits and financial statements,1968-,Chronological,"These are reports prepared by external auditors examining and verifying the school district's financial activities for the year. ""The audit required for any fiscal year shall be completed within six calendar months after the close of the fiscal year"" (UCA 51-2-2 (1995)). The audit is required to include ""the financial statements; the auditor's opinion on the financial statements; a statement by the auditor expressing positive assurance of compliance with state fiscal laws identified by the state auditor; a copy of the auditor's letter to management that identified any material weaknesses in internal controls discovered by the auditor and other financial issues related to the expenditure of funds received from federal\, state\, or local governments to be considered by management; and management's response to the specific recommendations"" (UCA 51-2-3(1) (1995)).",Permanent. Retain until administrative need ends,Public,
23957,Kingston (Utah),Annual audits and financial statements,1969-1971; 1991; 1996-,Chronological,"These are reports prepared by external auditors examining and verifying the municipality's financial activities for the year. ""The audit required for any fiscal year shall be completed within six calendar months after the close of the fiscal year"" (UCA 51-2-2 (1997)). The audit is required to include ""the financial statements; the auditor's opinion on the financial statements; a statement by the auditor expressing positive assurance of compliance with state fiscal laws identified by the state auditor; a copy of the auditor's letter to management that identified any material weaknesses in internal controls discovered by the auditor\, and other financial issues related to the expenditure of funds received from federal\, state\, or local governments to be considered by management; and management's response to the specific recommendations"" (UCA 51-2-3(1)(a) (1997)). Also included are financial statements.",Permanent. Retain until administrative need ends,Public,
25532,Uintah Basin Association of Governments (Utah),Financial audit reports,1986-,Chronological by year,"These are reports prepared by external auditors examining and verifying the municipality's financial activities for the year. ""The audit required for any fiscal year shall be completed within six calendar months after the close of the fiscal year"" (UCA 51-2-2 (1997)). The audit is required to include ""the financial statements; the auditor's opinion on the financial statements; a statement by the auditor expressing positive assurance of compliance with state fiscal laws identified by the state auditor; a copy of the auditor's letter to management that identified any material weaknesses in internal controls discovered by the auditor\, and other financial issues related to the expenditure of funds received from federal\, state\, or local governments to be considered by management; and management's response to the specific recommendations"" (UCA 51-2-3(1)(a) (1997)).",Permanent. Retain until administrative need ends,Public,
25557,Altamont (Utah),Audit reports,1969-,Chronological by year,"These are reports prepared by external auditors examining and verifying the municipality's financial activities for the year. ""The audit required for any fiscal year shall be completed within six calendar months after the close of the fiscal year"" (UCA 51-2-2 (1997)). The audit is required to include ""the financial statements; the auditor's opinion on the financial statements; a statement by the auditor expressing positive assurance of compliance with state fiscal laws identified by the state auditor; a copy of the auditor's letter to management that identified any material weaknesses in internal controls discovered by the auditor\, and other financial issues related to the expenditure of funds received from federal\, state\, or local governments to be considered by management; and management's response to the specific recommendations"" (UCA 51-2-3(1)(a) (1997)).",Retain permanently,Public,
25600,Huntington (Utah),Annual audit reports,1980-,Chronological by year,"These are reports prepared by external auditors examining and verifying the municipality's financial activities for the year. ""The audit required for any fiscal year shall be completed within six calendar months after the close of the fiscal year"" (UCA 51-2-2 (1997)). The audit is required to include ""the financial statements; the auditor's opinion on the financial statements; a statement by the auditor expressing positive assurance of compliance with state fiscal laws identified by the state auditor; a copy of the auditor's letter to management that identified any material weaknesses in internal controls discovered by the auditor\, and other financial issues related to the expenditure of funds received from federal\, state\, or local governments to be considered by management; and management's response to the specific recommendations"" (UCA 51-2-3(1)(a) (1997)).",Retain permanently,Public,
25460,Manila (Utah),Audit reports,1965-,Chronological,"These are reports prepared by external auditors examining and verifying the municipality's financial activities for the year. ""The audit required for any fiscal year shall be completed within six calendar months after the close of the fiscal year"" (UCA 51-2-2 (1997)). The audit is required to include ""the financial statements; the auditor's opinion on the financial statements; a statement by the auditor expressing positive assurance of compliance with state fiscal laws identified by the state auditor; a copy of the auditor's letter to management that identified any material weaknesses in internal controls discovered by the auditor\, and other financial issues related to the expenditure of funds received from federal\, state\, or local governments to be considered by management; and management's response to the specific recommendations"" (UCA 51-2-3(1)(a) (1997)).",Permanent. Retain until administrative need ends,Public,
26010,Moab (Utah),Audit Reports,1958-,Chronological by year,"These are reports prepared by external auditors examining and verifying the municipality's financial activities for the year. ""The audit required for any fiscal year shall be completed within six calendar months after the close of the fiscal year"" (UCA 51-2-2 (1997)). The audit is required to include ""the financial statements; the auditor's opinion on the financial statements; a statement by the auditor expressing positive assurance of compliance with state fiscal laws identified by the state auditor; a copy of the auditor's letter to management that identified any material weaknesses in internal controls discovered by the auditor\, and other financial issues related to the expenditure of funds received from federal\, state\, or local governments to be considered by management; and management's response to the specific recommendations"" (UCA 51-2-3(1)(a) (1997)).",Permanent. Retain until administrative need ends,Public,
25777,Riverton (Utah),Audit reports,2000-,Chronological by year,"These are reports prepared by external auditors examining and verifying the municipality's financial activities for the year. ""The audit required for any fiscal year shall be completed within six calendar months after the close of the fiscal year"" (UCA 51-2-2 (1997)). The audit is required to include ""the financial statements; the auditor's opinion on the financial statements; a statement by the auditor expressing positive assurance of compliance with state fiscal laws identified by the state auditor; a copy of the auditor's letter to management that identified any material weaknesses in internal controls discovered by the auditor\, and other financial issues related to the expenditure of funds received from federal\, state\, or local governments to be considered by management; and management's response to the specific recommendations"" (UCA 51-2-3(1)(a) (1997)).",Retain permanently,Public,
25085,Toquerville (Utah),Audit reports,1983-,Chronological,"These are reports prepared by external auditors examining and verifying the municipality's financial activities for the year. ""The audit required for any fiscal year shall be completed within six calendar months after the close of the fiscal year"" (UCA 51-2-2 (1997)). The audit is required to include ""the financial statements; the auditor's opinion on the financial statements; a statement by the auditor expressing positive assurance of compliance with state fiscal laws identified by the state auditor; a copy of the auditor's letter to management that identified any material weaknesses in internal controls discovered by the auditor\, and other financial issues related to the expenditure of funds received from federal\, state\, or local governments to be considered by management; and management's response to the specific recommendations"" (UCA 51-2-3(1)(a) (1997)).",Permanent. Retain until administrative need ends,Public,
26396,Gunnison (Utah),Audit reports,1932-,Chronological by year.,"These are reports prepared by external auditors examining and verifying the municipality's financial activities for the year. ""The audit required for any fiscal year shall be completed within six calendar months after the close of the fiscal year"" (UCA 51-2-2 (1997)). The audit is required to include ""the financial statements; the auditor's opinion on the financial statements; a statement by the auditor expressing positive assurance of compliance with state fiscal laws identified by the state auditor; a copy of the auditor's letter to management that identified any material weaknesses in internal controls discovered by the auditor\, and other financial issues related to the expenditure of funds received from federal\, state\, or local governments to be considered by management; and management's response to the specific recommendations"" (UCA 51-2-3(1)(a) (1997)).",Permanent. Retain until administrative need ends,Public,1 microfilm reel
26487,Paradise (Utah),Audit reports,1939-,Chronological by year,"These are reports prepared by external auditors examining and verifying the municipality's financial activities for the year. ""The audit required for any fiscal year shall be completed within six calendar months after the close of the fiscal year"" (UCA 51-2-2 (1997)). The audit is required to include ""the financial statements; the auditor's opinion on the financial statements; a statement by the auditor expressing positive assurance of compliance with state fiscal laws identified by the state auditor; a copy of the auditor's letter to management that identified any material weaknesses in internal controls discovered by the auditor\, and other financial issues related to the expenditure of funds received from federal\, state\, or local governments to be considered by management; and management's response to the specific recommendations"" (UCA 51-2-3(1)(a) (1997)).",Permanent. Retain until administrative need ends,Public,1 microfilm reel
12958,Board of Education. Office of Education. Child Nutrition Section,Child and Adult Care Food Program audit reports,1968-,"Chronological by fiscal year, thereunder numerical by agreement number","As part of its duty to oversee the U.S._Department of Agriculture (USDA) programs for which it is responsible\, Child Nutrition Programs must provide for periodic audits of local providers which receive funds under the USDA programs. These reports are prepared by independent auditing firms and include a summary of the findings\, including identification of any noncompliance on the part of the provider. If noncompliance is found\, correspondence concerning this noncompliance will be included\, as will decisions of any appeal.",Permanent. Retain for 3 year(s) after completion of publication or report,Public,
1664,Office of the State Auditor,Governmental entity audit reports,1922-,"Chronological by year, thereunder alphabetical by agency name.","These are reports written and prepared by or on behalf of the Office of the State Auditor (OSA) as a result of financial audits\, performance audits\, information systems audits\, single audits\, attestation engagements\, analysis reviews\, and other special reviews of state agencies\, institutions of higher education\, independent state entities\, select local governments\, and certain programs or functions of Utah state government. Records also include reports prepared by accounting firms in cases where audits are contracted out by the OSA or for entities whose financial information is rolled up into the State's general financial statements.",Permanent. Retain for 10 year(s),Public,21.00 cubic feet 13 microfilm reels
13244,Taylor-West Weber Water Improvement District (Utah),Audit reports,undated,Chronological,These are reports prepared by external auditors examining and verifying the municipality's financial activities for the year. These reports include statements of receipts and disbursements for each department (UCA 10-6-151).,Retain permanently,Public,
13348,Alta Canyon Recreation District (Utah),Audit reports,undated,Chronological,These are reports prepared by external auditors examining and verifying the municipality's financial activities for the year. These reports include statements of receipts and disbursements for each department (UCA 10-6-151).,Retain permanently,,
18770,North Ogden (Utah),Audit reports,undated,,"These are reports prepared by external auditors examining and verifying the municipality's financial activities for the year. ""The audit required for any fiscal year shall be completed within six calendar months after the close of the fiscal year"" (UCA 51-2-2 (1997)). The audit is required to include ""the financial statements; the auditor's opinion on the financial statements; a statement by the auditor expressing positive assurance of compliance with state fiscal laws identified by the state auditor; a copy of the auditor's letter to management that identified any material weaknesses in internal controls discovered by the auditor\, and other financial issues related to the expenditure of funds received from federal\, state\, or local governments to be considered by management; and management's response to the specific recommendations"" (UCA 51-2-3(1)(a) (1997)).",Retain permanently,Public,
20223,Office of the State Auditor,Special district and association of governments financial reports,1960-,"Chronological by year, thereunder alphabetical.","These reports are collected and reviewed by the Auditor's Office in accordance with state law. The reports are used by the legislature\, other governmental entities\, businesses\, and citizens for research purposes and information gathering. Information in the Financial Reports include an independent auditor's report\, statement of net assets\, statement of activities\, balance sheet\, statement of revenues\, expenditures\, and changes in fund balance\, notes for the financial statements\, and supplemental schedules. The files also contain Government Auditing Standards Reports on Internal Control and Compliance\, Single Audit Reports\, State Legal Compliance Reports\, and Surveys of Utah Local Governments (also called Census Forms or UT Forms).,These are reports written and prepared as a result of audits of governmental entities by an outside agency examining and verifying the entities' financial activities for the year.",Permanent. Retain for 5 year(s),Public,1 microfilm reel
21368,Park City (Utah). Administrative Services,Audit reports,1989-,Chronological,"These are reports prepared by external auditors examining and verifying the municipality's financial activities for the year. ""The audit required for any fiscal year shall be completed within six calendar months after the close of the fiscal year"" (UCA 51-2-2 (1997)). The audit is required to include ""the financial statements; the auditor's opinion on the financial statements; a statement by the auditor expressing positive assurance of compliance with state fiscal laws identified by the state auditor; a copy of the auditor's letter to management that identified any material weaknesses in internal controls discovered by the auditor\, and other financial issues related to the expenditure of funds received from federal\, state\, or local governments to be considered by management; and management's response to the specific recommendations"" (UCA 51-2-3(1)(a) (1997)).",Retain permanently,Public,
22089,Office of the State Auditor,School district financial reports,1984-,"chronological by year, thereunder alphabetical by school district","These reports are collected and reviewed by the Auditor's Office in accordance with UCA 53A-3-404 and 51-2(1999). The reports are used by the Utah State Legislature\, other governmental entities\, businesses\, and citizens for the purposes of research and gathering information. The financial reports include an independent auditor's report; statement of net assets; statement of activities; balance sheet; statement of revenues\, expenditures\, and changes in fund balance; notes to the financial statements; and supplemental schedules. The files also include Government Auditing Standards-Reports on Internal Control and Compliance\, single audit reports\, state legal compliance reports\, and surveys of Utah local governments (also called Census Forms or UT Forms).",Permanent. Retain for 4 year(s),Public,
23606,Enoch (Utah),Annual audits,1980-,Chronological,"These are reports prepared by external auditors examining and verifying the municipality's financial activities for the year. ""The audit required for any fiscal year shall be completed within six calendar months after the close of the fiscal year"" (UCA 51-2-2 (1997)). The audit is required to include ""the financial statements; the auditor's opinion on the financial statements; a statement by the auditor expressing positive assurance of compliance with state fiscal laws identified by the state auditor; a copy of the auditor's letter to management that identified any material weaknesses in internal controls discovered by the auditor\, and other financial issues related to the expenditure of funds received from federal\, state\, or local governments to be considered by management; and management's response to the specific recommendations"" (UCA 51-2-3(1)(a) (1997)).",Permanent. Retain until administrative need ends,Public,
23631,Parowan (Utah),Annual audits,1932-,Chronological,"These are reports prepared by external auditors examining and verifying the municipality's financial activities for the year. ""The audit required for any fiscal year shall be completed within six calendar months after the close of the fiscal year"" (UCA 51-2-2 (1997)). The audit is required to include ""the financial statements; the auditor's opinion on the financial statements; a statement by the auditor expressing positive assurance of compliance with state fiscal laws identified by the state auditor; a copy of the auditor's letter to management that identified any material weaknesses in internal controls discovered by the auditor\, and other financial issues related to the expenditure of funds received from federal\, state\, or local governments to be considered by management; and management's response to the specific recommendations"" (UCA 51-2-3(1)(a) (1997)).",Permanent. Retain until administrative need ends,Public,
24181,Alton (Utah),Annual audits,1971-1979; 1983; 1999-,Chronological,"These are reports prepared by external auditors examining and verifying the municipality's financial activities for the year. ""The audit required for any fiscal year shall be completed within six calendar months after the close of the fiscal year"" (UCA 51-2-2 (1997)). The audit is required to include ""the financial statements; the auditor's opinion on the financial statements; a statement by the auditor expressing positive assurance of compliance with state fiscal laws identified by the state auditor; a copy of the auditor's letter to management that identified any material weaknesses in internal controls discovered by the auditor\, and other financial issues related to the expenditure of funds received from federal\, state\, or local governments to be considered by management; and management's response to the specific recommendations"" (UCA 51-2-3(1)(a) (1997)).",Retain permanently,Public,
24363,Hatch (Utah),Annual financial statements and audits,1974;1978-1980;1983-1985;1991-,Chronological,"These are reports prepared by external auditors examining and verifying the municipality's financial activities for the year. ""The audit required for any fiscal year shall be completed within six calendar months after the close of the fiscal year"" (UCA 51-2-2 (1997)). The audit is required to include ""the financial statements; the auditor's opinion on the financial statements; a statement by the auditor expressing positive assurance of compliance with state fiscal laws identified by the state auditor; a copy of the auditor's letter to management that identified any material weaknesses in internal controls discovered by the auditor\, and other financial issues related to the expenditure of funds received from federal\, state\, or local governments to be considered by management; and management's response to the specific recommendations"" (UCA 51-2-3(1)(a) (1997)).",Permanent. Retain until administrative need ends,Public,
24368,Cannonville (Utah),Audits,1975-1984; 1994-1995; 1998; 2000-,Chronological by year,"These are reports prepared by external auditors examining and verifying the municipality's financial activities for the year. ""The audit required for any fiscal year shall be completed within six calendar months after the close of the fiscal year"" (UCA 51-2-2 (1997)). The audit is required to include ""the financial statements; the auditor's opinion on the financial statements; a statement by the auditor expressing positive assurance of compliance with state fiscal laws identified by the state auditor; a copy of the auditor's letter to management that identified any material weaknesses in internal controls discovered by the auditor\, and other financial issues related to the expenditure of funds received from federal\, state\, or local governments to be considered by management; and management's response to the specific recommendations"" (UCA 51-2-3(1)(a) (1997)).",Retain permanently,Public,
19890,Weber County (Utah). County Auditor,Internal audit reports,1996-,Chronological,These reports are written and prepared as results of internal financial and performance audits. These audits are conducted as necessary depending on factors such as risk assessment and the priorities established by the audit committee and are used as a management tool in improving county operations. These reports include audit findings and recommendations.,Permanent. Retain for 23 year(s),Public,
6016,Department of Health and Human Services. Division of Substance Use and Mental Health. State Hospital,Survey reports,1980-,Chronological.,"These are surveys conducted by The Joint Commission on Accreditation of Hospitals and the Centers for Medicare and Medicaid Services to ensure that the hospital is meeting all of the requirements for participation in Medicare/Medicaid. Information includes: the date of the survey\, the names of the surveyors\, the name and address of the hospital\, the department or departments surveyed\, the results of the survey\, statement of compliance with federal conditions\, a statement of deficiencies (if any)\, and a plan of correction\, if necessary.",Retain permanently,Public,
28265,Board of Pardons and Parole,Performance audit records,2013-,Chronological,"These are reports written and prepared as a result of a performance audit on state agencies by an outside agency. They contain summary documentation on agency programs\, operations and productivity.",Permanent. Retain for 3 year(s),Public,
80077,Department of Government Operations. Division of Purchasing and General Services. State Mail and Distribution Services,Mail room internal audit management reports,1980-,Chronological,"These are records sent to the bureau manager and used to checkup on the effectiveness of mailroom activities. This series includes batch total reports\, meter usage reports\, BRM activity reports\, internal audit reports\, and specially requested reports.",Permanent. Retain for 3 year(s),Public,
19997,Office of the State Auditor,School district audit and budget reports,1928-1983.,"Chronological by date, thereunder alphabetical by school district.","These are reports written and prepared as a result of a performance audit on school districts. They contain summary documentation on agency programs\, operations and productivity\, and usually an opinion of the findings by the state auditor.",,Public,11.00 cubic feet 2 microfilm reels
3747,Office of the State Auditor,County financial reports,1910-,"Chronological by year, thereunder alphabetical by county name.","These reports are collected and reviewed by the Auditor's Office in accordance with UCA 17-36-37 and 51-2(1999). The reports are used by the Utah State Legislature\, other governmental entities\, businesses\, and citizens for the purposes of research and gathering information. The financial reports include an independent auditor's report; statement of net assets; statement of activities; balance sheet; statement of revenues\, expenditures\, and changes in fund balance; notes to the financial statements; and supplemental schedules. The files also include Government Auditing Standards-Reports on Internal Control and Compliance\, single audit reports\, state legal compliance reports\, and surveys of Utah local governments (also called Census Forms or UT Forms).",Permanent. Retain until administrative need ends,Public,3 microfilm reels
10233,Department of Transportation. Office of Internal Audit,Special audits,ca. 1936-,"Alphabetical by company, thereunder alphanumerical by project number","These records document audits of any nature that are assigned to UDOT by the director or Legislature. They are mostly financial audits which determine how Transportation should set policies regarding a certain company (whether to contract with or buy from them). The companies are privately owned but are always transportation-oriented\, such as with railroads or ferry boats. The information in the audits includes asset evaluations\, ownership\, appraisal of value\, business documentation (weigh tickets\, bills of lading\, invoices\, etc.)\, some correspondence\, audit program\, audit testing\, and the final audit report.",Permanent. Retain for 3 year(s),Protected,
10968,Weber County Mosquito Abatement District (Utah),Audit reports,undated,,These are reports prepared by external auditors examining and verifying the agencies financial activities for the year. These reports include statements of receipts and disbursements for each department (UCA 10-6-151).,Retain permanently,Public,
11423,Intermountain Power Agency (Utah),Independent auditor's reports,undated,None,"These are reports prepared by external auditors examining and verifying the municipality's financial activities for the year. ""The audit required for any fiscal year shall be completed within six calendar months after the close of the fiscal year"" (UCA 51-2-2 (1997)). The audit is required to include ""the financial statements; the auditor's opinion on the financial statements; a statement by the auditor expressing positive assurance of compliance with state fiscal laws identified by the state auditor; a copy of the auditor's letter to management that identified any material weaknesses in internal controls discovered by the auditor\, and other financial issues related to the expenditure of funds received from federal\, state\, or local governments to be considered by management; and management's response to the specific recommendations"" (UCA 51-2-3(1)(a) (1997)).",Retain permanently,Public,
11513,Beaver County School District (Utah),Audit reports,1948-,Chronological,These are reports prepared by external auditors examining and verifying the school district's financial activities for the year. Reports include statements of receipts and disbursements for each department.,Retain permanently,Public,0.50 cubic foot
11545,Municipal Power Agency (Utah),Audit reports,undated,None,These are reports prepared by external auditors examining and verifying the municipality's financial activities for the year. These reports include statements of receipts and disbursements for each department (UCA 10-6-151).,Retain permanently,Public,
12181,South Salt Lake Valley Mosquito Abatement District (Utah),Financial audit reports,1952-,Chronological.,These are reports prepared by external auditors examining and verifying the agency's financial activities for the year. These reports include statements of receipts and disbursements for each department.,Retain permanently,Public,
12532,Box Elder Mosquito Abatement District (Utah),Audit reports,undated,Chronological,These are reports prepared by external auditors examining and verifying the municipality's financial activities for the year. These reports include statements of receipts and disbursements for each department (UCA 10-6-151).,Retain permanently,Public,
24791,Riverdale (Utah),Performance audits,1946-,"Alphabetical, thereunder chronological","These are reports written and prepared as a result of a performance audit on a municipal entity. These studies are frequently contracted with private consultants. They contain summary documentation on agency programs\, operations and productivity.",Permanent. Retain until administrative need ends,Public,
26450,Department of Health and Human Services. Operations. Division of Continuous Quality and Improvement. Office of Service Review.,Performance Studies,1994-,Alphabetical by name,"These are reports written and prepared as a result of a performance audit on state agencies by an outside agency. They contain summary documentation on agency programs\, operations and productivity.",Permanent. Retain for 3 year(s),Public,
19996,Office of the State Auditor,Higher education institutions audit and budget reports,1933-1987.,"chronological by date, thereunder alphabetical by institution name","This series contains audit reports for Utah universities. The reports were written and prepared as a result of a performance audit on higher education agencies throughout the state. They contain summary documentation on agency programs\, operations and productivity.,These are reports written and prepared as a result of a performance audit on state agencies by an outside agency. They contain summary documentation on agency programs\, operations and productivity.",,Public,14.00 cubic feet 1 microfilm reel
13501,Provo (Utah). Energy Department,Utilities department annual and quarterly audit,1940-,chronological,"These are reports prepared by external auditors examining and verifying the municipality's financial activities for the year. ""The audit required for any fiscal year shall be completed within six calendar months after the close of the fiscal year"" (UCA 51-2-2 (1997)). The audit is required to include ""the financial statements; the auditor's opinion on the financial statements; a statement by the auditor expressing positive assurance of compliance with state fiscal laws identified by the state auditor; a copy of the auditor's letter to management that identified any material weaknesses in internal controls discovered by the auditor\, and other financial issues related to the expenditure of funds received from federal\, state\, or local governments to be considered by management; and management's response to the specific recommendations"" (UCA 51-2-3(1)(a) (1997)).",Retain permanently,Public,1 microfilm reel
14926,Department of Cultural and Community Engagement,Audit reports,1991-,Chronological,Report prepared by internal or external auditors as a result of a financial audit.,Permanent. Retain for 3 year(s),Public,
15221,Willard (Utah),Audit reports,undated,,These are reports prepared by external auditors examining and verifying the municipality's financial activities for the year. These reports include statements of receipts and disbursements for each department (UCA 10-6-151).,Retain permanently,Public,1 microfilm reel
17644,Sevier County (Utah). County Treasurer,Audit reports,undated,,"These are reports prepared by external auditors examining and verifying the county's financial activities for the year. ""The audit required for any fiscal year shall be completed within six calendar months after the close of the fiscal year"" (UCA 51-2-2_ (1995)). The audit is required to include ""the financial statements; the auditor's opinion on the financial statements; a statement by the auditor expressing positive assurance of compliance with state fiscal laws identified by the state auditor; a copy of the auditor's letter to management that identified any material weaknesses in internal controls discovered by the auditor and other financial issues related to the expenditure of funds received from federal\, state\, or local governments to be considered by management; and management's response to the specific recommendations"" (UCA 51-2-3(1)_(1995)).",Retain permanently,Public,
13776,South Valley Water Reclamation Facility (Utah),Audit reports,1989-,Chronological,These are reports prepared by external auditors examining and verifying the municipality's financial activities for the year. These reports include statements of receipts and disbursements for each department (UCA 10-6-151).,Retain permanently,Public,
15647,Department of Agriculture and Food. Conservation Commission,Auditors reports,1990-,Numerical by date,Report prepared by internal or external auditors as a result of a financial audit.,Permanent. Retain for 3 year(s),Public,
17597,Daggett County (Utah). County Auditor,Audit reports,1969-,Chronological,"These are reports prepared by external auditors examining and verifying the county's financial activities for the year. ""The audit required for any fiscal year shall be completed within six calendar months after the close of the fiscal year"" (UCA 51-2-2_ (1995)). The audit is required to include ""the financial statements; the auditor's opinion on the financial statements; a statement by the auditor expressing positive assurance of compliance with state fiscal laws identified by the state auditor; a copy of the auditor's letter to management that identified any material weaknesses in internal controls discovered by the auditor and other financial issues related to the expenditure of funds received from federal\, state\, or local governments to be considered by management; and management's response to the specific recommendations"" (UCA 51-2-3(1)_(1995)).",Retain permanently,Public,
20054,American Fork (Utah),Performance audits,undated,,"These are reports written and prepared as a result of a performance audit on a municipal entity. These studies are frequently contracted with private consultants. They contain summary documentation on agency programs\, operations and productivity.",Retain permanently,Public,
2594,Department of Public Welfare,Industrial school investigative reports,i 1909-1968.,Alphanumerical.,"Investigations and reviews of the state industrial school from 1909; Governor Spry's administration; and legislative committees 1957\, 1968.",,Public,
22345,Newton (Utah),Audit reports,"1911-1930, 1965-",Chronological by year,"These are reports prepared by external auditors examining and verifying the municipality's financial activities for the year. ""The audit required for any fiscal year shall be completed within six calendar months after the close of the fiscal year"" (UCA 51-2-2 (1997)). The audit is required to include ""the financial statements; the auditor's opinion on the financial statements; a statement by the auditor expressing positive assurance of compliance with state fiscal laws identified by the state auditor; a copy of the auditor's letter to management that identified any material weaknesses in internal controls discovered by the auditor\, and other financial issues related to the expenditure of funds received from federal\, state\, or local governments to be considered by management; and management's response to the specific recommendations"" (UCA 51-2-3(1)(a) (1997)).Also included are various expenditures from 1911 to 1930.,Ther are no avalable audit records from 1931 through 1964 except what may be included in the minutes.",Permanent. Retain until administrative need ends,Public,2 microfilm reels
13719,Office of the State Auditor,Special audit report of the Secretary of State,1931-1932.,none,"These are reports written and prepared as a result of a performance audit on state agencies by an outside agency. They contain summary documentation on agency programs\, operations and productivity.",,Public,1 microfilm reel
14626,Salt Lake City (Utah). Mayor : Wilson,Audit record files,1981-1983.,None,These files document performance and operation audits undertaken of city departments during the Wilson administration. They include drafts and actual final audits.,,Public,
29870,Spring City (Utah),Audit reports,1940-2006,Chronological by date of report,"These are studies and reports prepared and produced as a result of an internal or external performance audit of an entity. Performance audit records summarize an entity's programs\, operations\, productivity\, and compliance with applicable rules and laws. These are reports written and prepared as a result of audits of governmental entities by an outside agency examining and verifying the entities' financial activities for the year.",,Public,1.60 cubic feet
9618,Redmond (Utah),Audit reports,1939-,Chronological,These are reports prepared by external auditors examining and verifying the municipality's financial activities for the year. These reports include statements of receipts and disbursements for each department (UCA 10-6-151).,Permanent. Retain until administrative need ends,Public,1 microfilm reel
10234,Department of Transportation. Office of Internal Audit,"Utility, railroad, and local government audits",1936-,"Alphabetical by company name, thereunder alphanumerical by project number","These records are created when a transportation project is started that requires the moving of utility or railroad facilities. Utility services may be moved by the utility company or by a private contractor. These records are the audits of payments made by Transportation for the moving to be completed. Included are labor records\, payroll\, equipment usage and cost\, overhead\, correspondence\, audit program\, audit testing\, and the final audit report.",Permanent. Retain for 3 year(s) after resolution of issue,Private,
11208,"Southwest Behavioral Health Center (St. George, Utah)",Audit reports,undated,None,"These are reports prepared by external auditors examining and verifying the county's financial activities for the year. ""The audit required for any fiscal year shall be completed within six calendar months after the close of the fiscal year"" (UCA 51-2-2_ (1994)). The audit is required to include ""the financial statements; the auditor's opinion on the financial statements; a statement by the auditor expressing positive assurance of compliance with state fiscal laws identified by the state auditor; a copy of the auditor's letter to management that identified any material weaknesses in internal controls discovered by the auditor and other financial issues related to the expenditure of funds received from federal\, state\, or local governments to be considered by management; and management's response to the specific recommendations"" (UCA 51-2-3(1)_(1994)).",Retain permanently,Public,
11364,Intermountain Power Agency (Utah),Audit reports,undated,None,Reports with internal audit department participation containing the results of internal and external audits.,Retain permanently,Protected,
11500,Intermountain Power Agency (Utah),State Auditors reports,undated,None,Report prepared by internal or external auditors as a result of a financial audit.,Permanent. Retain for 3 year(s),Public,
11974,Utah Board of Higher Education,Internal audit reports,1972-,Chronological,Reports on analysis and implementation of programs and operation of those programs. These records report audit findings and contain recommendations for the State Board of Regents. These records have an index or finding aid to assist access.,Permanent. Retain for 5 year(s),Public,
12253,Magna Mosquito Abatement District (Utah),Audit reports,undated,Chronological,These are reports prepared by external auditors examining and verifying the municipality's financial activities for the year. These reports include statements of receipts and disbursements for each department (UCA 10-6-151).,Retain permanently,Public,
12578,Duchesne County Mosquito Abatement District (Utah),Audit reports,undated,Chronological,These are reports prepared by external auditors examining and verifying the municipality's financial activities for the year. These reports include statements of receipts and disbursements for each department (UCA 10-6-151).,Retain permanently,Public,
20242,Office of the State Auditor,Non-profit/mental health authority financial reports,1970-,"chronological by year, thereunder alphabetical by organization name","These reports are collected and reviewed by the Auditor's Office in accordance with UCA 51-2(1999). The reports are used by the Utah State Legislature\, other governmental entities\, businesses\, and citizens for research purposes and information gathering. The financial reports include an independent auditor's report; a statement of net assets; a statement of activities; a balance sheet or statement of financial position; a statement of revenues\, expenditures\, and changes in fund balance; notes to the financial statements; and supplemental schedules. The files also contain Governmental Auditing Standards-Reports on Internal Control and Compliance\, single audit reports\, and state legal compliance reports.",Permanent. Retain for 5 year(s),Public,
22087,Office of the State Auditor,County budget reports,1975-,"Chronological by year, thereunder alphabetical by county name.","These budget reports are collected and reviewed by the Auditor's Office in accordance with UCA 17-36-15(1999). The reports are also used by the Utah State Legislature\, other governmental entities\, businesses\, and citizens for the purposes of research and gathering information. The budget reports include actual revenues and expenditures for the last completed fiscal year\, estimated revenues and expenditures for the current fiscal year\, estimates of revenues and expenditures for the budget year\, and a budget certification form.",Permanent. Retain for 5 year(s),Public,
22313,Logan School District (Utah),Audit reports,1917-,Chronological,"These are reports prepared by external auditors examining and verifying the school district's financial activities for the year. ""The audit required for any fiscal year shall be completed within six calendar months after the close of the fiscal year"" (UCA 51-2-2 (1995)). The audit is required to include ""the financial statements; the auditor's opinion on the financial statements; a statement by the auditor expressing positive assurance of compliance with state fiscal laws identified by the state auditor; a copy of the auditor's letter to management that identified any material weaknesses in internal controls discovered by the auditor and other financial issues related to the expenditure of funds received from federal\, state\, or local governments to be considered by management; and management's response to the specific recommendations"" (UCA 51-2-3(1) (1995)).",Permanent. Retain until administrative need ends,Public,4 microfilm reels
22328,Cornish (Utah),Audit reports,1966-,Chronological by fiscal year.,"These are reports prepared by external auditors examining and verifying the municipality's financial activities for the year. ""The audit required for any fiscal year shall be completed within six calendar months after the close of the fiscal year"" (UCA 51-2-2 (1997)). The audit is required to include ""the financial statements; the auditor's opinion on the financial statements; a statement by the auditor expressing positive assurance of compliance with state fiscal laws identified by the state auditor; a copy of the auditor's letter to management that identified any material weaknesses in internal controls discovered by the auditor\, and other financial issues related to the expenditure of funds received from federal\, state\, or local governments to be considered by management; and management's response to the specific recommendations"" (UCA 51-2-3(1)(a) (1997)).",Retain permanently,Public,0.70 cubic foot 2 microfilm reels
13626,Dixie Deer Special Service District (Utah),Audit reports,undated,Chronological,These are reports prepared by external auditors examining and verifying the municipality's financial activities for the year. These reports include statements of receipts and disbursements for each department (UCA 10-6-151).,Retain permanently,Public,
14372,South Davis Sewer District (Utah),Audit reports,undated,,These are reports prepared by external auditors examining and verifying the municipality's financial activities for the year. These reports include statements of receipts and disbursements for each department (UCA 10-6-151).,Retain permanently,Public,
14996,Millville (Utah),Audit reports,undated,,These are reports prepared by external auditors examining and verifying the municipality's financial activities for the year. These reports include statements of receipts and disbursements for each department (UCA 10-6-151).,Retain permanently,Public,
15147,Minersville (Utah),Audit reports,1983-,Chronological,These are reports prepared by external auditors examining and verifying the municipality's financial activities for the year. These reports include statements of receipts and disbursements for each department (UCA 10-6-151).,Retain permanently,Public,
15822,Elk Ridge (Utah),Audit reports,undated,,These are reports prepared by external auditors examining and verifying the municipality's financial activities for the year. These reports include statements of receipts and disbursements for each department (UCA 10-6-151).,Retain permanently,Public,
18488,Ogden (Utah). City Recorder,Audit reports,undated,,"These are reports prepared by external auditors examining and verifying the municipality's financial activities for the year. ""The audit required for any fiscal year shall be completed within six calendar months after the close of the fiscal year"" (UCA 51-2-3 (1995)). The audit is required to include ""the financial statements; the auditor's opinion on the financial statements; a statement by the auditor expressing positive assurance of compliance with state fiscal laws identified by the state auditor; a copy of the auditor's letter to management that identified any material weaknesses in internal controls discovered by the auditor\, and other financial issues related to the expenditure of funds received from federal\, state\, or local governments to be considered by management; and management's response to the specific recommendations"" (UCA 51-2-3(1) (1995)).",Retain permanently,Public,
19898,Central Utah Water Conservancy District (Utah),Audit reports,2023.,,"These are audit reports prepared by external auditors (federal\, state\, legislative or other). In the case of state audits\, this fiscal report is made at least annually and filed with the state auditor within six months of the close of the fiscal year of the entity (UCA 51-2a-202(1)(a)(b)). If receiving federal funding\, the audit shall be performed in accordance with both federal and state auditing requirements (UCA 51-2-202(2)). These audit reports shall be filed and preserved and be open to inspection.",Retain permanently,Public,
20085,Salt Lake City (Utah). City Auditor,Outside businesses and agencies final audit reports,1992-,Alphabetical by business name,"These are financial audits performed on businesses and agencies that conduct business with and within Salt Lake City (i.e.\, utilities\, car rentals\, hotels\, motels\, restaurants) and who pay taxes and revenue to Salt Lake City.",Permanent. Retain for 6 year(s),Public,
20628,Salt Lake City (Utah). Public Library,Financial audit reports,undated,,"These are reports prepared by external auditors examining and verifying the library's financial activities for the year. ""The audit required for any fiscal year shall be completed within six calendar months after the close of the fiscal year"" (UCA 51-2-2 (1997)). The audit is required to include ""the financial statements; the auditor's opinion on the financial statements; a statement by the auditor expressing positive assurance of compliance with state fiscal laws identified by the state auditor; a copy of the auditor's letter to management that identified any material weaknesses in internal controls discovered by the auditor\, and other financial issues related to the expenditure of funds received from federal\, state\, or local governments to be considered by management; and management's response to the specific recommendations"" (UCA 51-2-3(1)(a) (1997)).",Retain permanently,Public,
22316,Cache County School District (Utah),Audit reports,1908-,Chronological,"These are reports prepared by external auditors examining and verifying the school district's financial activities for the year. ""The audit required for any fiscal year shall be completed within six calendar months after the close of the fiscal year"" (UCA 51-2-2 (1995)). The audit is required to include ""the financial statements; the auditor's opinion on the financial statements; a statement by the auditor expressing positive assurance of compliance with state fiscal laws identified by the state auditor; a copy of the auditor's letter to management that identified any material weaknesses in internal controls discovered by the auditor and other financial issues related to the expenditure of funds received from federal\, state\, or local governments to be considered by management; and management's response to the specific recommendations"" (UCA 51-2-3(1) (1995)).",Retain permanently,Public,5 microfilm reels
22337,Corinne (Utah),Audit reports,1953-,Chronological by year,"These are reports prepared by external auditors examining and verifying the municipality's financial activities for the year. ""The audit required for any fiscal year shall be completed within six calendar months after the close of the fiscal year"" (UCA 51-2-2 (1997)). The audit is required to include ""the financial statements; the auditor's opinion on the financial statements; a statement by the auditor expressing positive assurance of compliance with state fiscal laws identified by the state auditor; a copy of the auditor's letter to management that identified any material weaknesses in internal controls discovered by the auditor\, and other financial issues related to the expenditure of funds received from federal\, state\, or local governments to be considered by management; and management's response to the specific recommendations"" (UCA 51-2-3(1)(a) (1997)).",Retain permanently,Public,1 microfilm reel
21291,Park City (Utah). City Manager,Performance audits,1981-,Chronological,"These are reports written and prepared as a result of a performance audit on a municipal entity. These studies are frequently contracted with private consultants. They contain summary documentation on agency programs\, operations and productivity.",Retain permanently,Public,
27747,Department of Health and Human Services. Division of Services to People with Disabilities. Utah Developmental Disabilities Council,UDDC self- or other agency audits,2003-,"chronological by year, thereunder alphabetical by name",Periodic performance audits of the Utah Developmental Disabilities Council (UDDC) by UDDC and other agencies are conducted. These audits are used by UDDC for reference. Records include reports on goals and results pertaining to agency programs and agency record keeping and contracts. Recommendations on the findings of reports are included.,Permanent. Retain for 10 year(s),Public,
13020,Board of Education. Office of Education. Applied Technology Education Section,Civil rights audits,1983-1992.,Chronological.,"These are reports written and prepared as a result of a performance audit on state agencies by an outside agency. They contain summary documentation on agency programs\, operations and productivity.",,Public,
4944,Salt Lake City (Utah). City Auditor,City-county building public safety report,undated.,Alphanumerical,"These are reports written and prepared as a result of a performance audit on a municipal entity. These studies are frequently contracted with private consultants. They contain summary documentation on agency programs\, operations and productivity.",Permanent. Retain until administrative need ends,Public,
25082,Springdale (Utah),Audit reports,1989; 1992-,Chronological,"These are reports prepared by external auditors examining and verifying the municipality's financial activities for the year. ""The audit required for any fiscal year shall be completed within six calendar months after the close of the fiscal year"" (UCA 51-2-2 (1997)). The audit is required to include ""the financial statements; the auditor's opinion on the financial statements; a statement by the auditor expressing positive assurance of compliance with state fiscal laws identified by the state auditor; a copy of the auditor's letter to management that identified any material weaknesses in internal controls discovered by the auditor\, and other financial issues related to the expenditure of funds received from federal\, state\, or local governments to be considered by management; and management's response to the specific recommendations"" (UCA 51-2-3(1)(a) (1997)).",Permanent. Retain until administrative need ends,Public,
547,Department of Agriculture and Food,Audit reports,1960-,Alphanumerical.,Report of audit findings.,Permanent. Retain for 3 year(s),Public,
3608,Utah State Tax Commission,Internal audit reports,i 1941-,"Chronological, thereunder alphabetical by Tax Commission Division",These are reports prepared by auditors for entities by examining and verifying the entities' financial activities for the year.,Permanent. Retain for 3 year(s),Protected,
10228,Department of Transportation. Office of Internal Audit,Internal audits,ca. 1936-,"Numerical by district, thereunder alphanumerical by division code","These records are audits of the offices\, divisions\, sections\, and other units of UDOT. The Division of Internal Audit reviews offices for compliance with governing regulations and for economy\, efficiency\, and effectiveness of their operations. Audits are conducted yearly. These records include the audit program\, personal observations\, interviews with employees\, compilation of payroll/FIRMS\, analysis of records reviewed\, draft reports\, and the final audit report.",Permanent. Retain for 3 year(s),Public,
11328,Board of Education. Office of Education. School Finance Section,Audit reports,1970-,Alphabetical by school district,"This series consists of several audit reports maintained by School Finance: the Financial Audit Report\, aka Comprehensive Annual Financial Report (CAFR)\, which includes audited financial statements\, financial statements\, reviewed financial statements or State Auditor's form (UCA 53A-3-404\, 51-2a-201\, 203\, R277-484-3(k)); the MSP Selections Report\, which is prepared by the Local Education Agency (LEA) external auditors identifying what programs within the Minimum School Program were audited; the Single Audit Report\, which is required for certain LEAs whose federal revenues and/or expenditures exceed a certain level; as well as Student Membership and Fall Enrollment and Transfer Student Audit Reports\, which are prepared by the LEA's external auditors identifying compliance with pupil accounting rules in reporting student membership\, fall enrollment and transfer students in the clearinghouse submission (UCA 53A-191-101\, R277-484-3(F)(1)\,",Permanent. Retain for 5 year(s),Public,
11975,Utah Board of Higher Education,Money management reports,1973-,Chronological,Report prepared by internal or external auditors as a result of a financial audit. These records are created in order to comply with UCA 51-7-13(2) (1992) making state agencies accountable to how federal or state grants are invested. They contain financial reports of the money management activities of the various state institutions of higher education.,Permanent. Retain for 4 year(s),Public,
12689,Uintah Mosquito Abatement District (Utah),Audit reports,undated,Chronological,These are reports prepared by external auditors examining and verifying the municipality's financial activities for the year. These reports include statements of receipts and disbursements for each department (UCA 10-6-151).,Retain permanently,Public,
13255,South Utah Valley Solid Waste District (Utah),Audit reports,undated,Chronological,These are reports prepared by external auditors examining and verifying the municipality's financial activities for the year. These reports include statements of receipts and disbursements for each department (UCA 10-6-151).,Retain permanently,Public,
13520,Uintah County (Utah). County Auditor,Annual audits,1916-,Chronological by year,"These are reports prepared by external auditors examining and verifying the county's financial activities for the year. ""The audit required for any fiscal year shall be completed within six calendar months after the close of the fiscal year"" (UCA 51-2-2 (1990)). The audit is required to include ""the financial statements; the auditor's opinion on the financial statements; a statement by the auditor expressing positive assurance of compliance with state fiscal laws identified by the state auditor; a copy of the auditor's letter to management that identified any material weaknesses in internal controls discovered by the auditor and other financial issues related to the expenditure of funds received from federal\, state\, or local governments to be considered by management; and management's response to the specific recommendations"" (UCA 51-2-3(1) (1990)).",Retain permanently,Public,
14033,Bear Lake Special Service District (Utah),Audits,unknown,Chronological,These are reports prepared by external auditors examining and verifying the municipality's financial activities for the year. These reports include statements of receipts and disbursements for each department (UCA 10-6-151).,Retain permanently,,
14236,Department of Workforce Services.$bUnemployment Insurance Section,Audit reports,1989-2019.,Alphabetical by audit subject.,These are records of internal audits conducted by the agency to keep management informed concerning agency assets.,Permanent. Retain for 7 year(s),Protected,
15781,Pleasant Grove (Utah),Audit reports,undated,,These are reports prepared by external auditors examining and verifying the municipality's financial activities for the year. These reports include statements of receipts and disbursements for each department (UCA 10-6-151).,Retain permanently,Public,
17605,Snowville (Utah),Financial audit reports,1967-,Chronological,These are reports prepared by external auditors examining and verifying the municipality's financial activities for the year. These reports include statements of receipts and disbursements for each department (UCA 10-6-151).,Retain permanently,Public,1 microfilm reel
19994,Office of the State Auditor,Municipal financial reports,1928-,"Chronological by year, thereunder alphabetical by municipality.","This series contains financial reports and audit information collected by the Auditor's Office from municipalities throughout Utah. Financial reports are used by the Utah State Legislature\, other governmental entities\, businesses\, and citizens for research purposes and to gather information. Reports of this type usually include an independent auditor's report\, statement of net assets\, statement of activities\, a balance sheet\, statement of revenues\, expenditures\, and changes in fund balances\, notes to the financial statements\, and supplemental schedules. The files also include Government Auditing Standards-Reports on Internal Control and Compliance\, single audit reports\, state legal compliance reports\, and surveys of Utah local governments (also called Census Forms or UT Forms).,These are reports written and prepared as a result of audits of governmental entities by an outside agency examining and verifying the entities' financial activities for the year.",Permanent. Retain until administrative need ends,Public,1.00 cubic foot 2 microfilm reels
22264,Howell (Utah),Audit reports,1975-,Chronological by year,"These are reports prepared by external auditors examining and verifying the municipality's financial activities for the year. ""The audit required for any fiscal year shall be completed within six calendar months after the close of the fiscal year"" (UCA 51-2-2 (1997)). The audit is required to include ""the financial statements; the auditor's opinion on the financial statements; a statement by the auditor expressing positive assurance of compliance with state fiscal laws identified by the state auditor; a copy of the auditor's letter to management that identified any material weaknesses in internal controls discovered by the auditor\, and other financial issues related to the expenditure of funds received from federal\, state\, or local governments to be considered by management; and management's response to the specific recommendations"" (UCA 51-2-3(1)(a) (1997)).",Retain permanently,Public,
22366,North Logan (Utah),City audit reports,1934-,Chronological by year,"These are reports prepared by external auditors examining and verifying the municipality's financial activities for the year. ""The audit required for any fiscal year shall be completed within six calendar months after the close of the fiscal year"" (UCA 51-2-2 (1997)). The audit is required to include ""the financial statements; the auditor's opinion on the financial statements; a statement by the auditor expressing positive assurance of compliance with state fiscal laws identified by the state auditor; a copy of the auditor's letter to management that identified any material weaknesses in internal controls discovered by the auditor\, and other financial issues related to the expenditure of funds received from federal\, state\, or local governments to be considered by management; and management's response to the specific recommendations"" (UCA 51-2-3(1)(a) (1997)).,The following reports are missing: 7/1/1938-12/31/1955\, 1/1/1958-2/31/1959\, 7/1/1964-6/30/1965.",Permanent. Retain until administrative need ends,Public,2 microfilm reels
30577,Centerfield (Utah),Justice Docket,"1976-1981, 1986-1988.",Chronological by complaint filing date.,"This series contains a docket book used by the justice court for the city. The book contains pre-printed forms for recording information about cases heard by the court. The vast majority of cases handled by the justice court during this time period were traffic violations\, especially speeding\, but the court also heard a number of small claims cases. For violation cases the records typically note such information as the name of the justice of the peace\, the defendant\, the charge\, arresting officer\, and any fines imposed. Record of small claims cases include the name of the justice of the peace\, parties in the case\, nature of the complaint\, and the outcome of the case.",,Public,0.50 cubic foot
30634,Lieutenant Governor,Utah State Official Family photograph,1946.,None.,"These records document the organization and reorganization of governmental entities. Information includes history\, functional information\, geographical boundaries\, organizational files and related records.",,Private,0.50 cubic foot
3533,Tooele (Utah). City Court,Justice Court dockets,1893-1950.,Generally chronological by court date.,This series contains books used to document cases handled by the justice court.,Permanent. Retain for 10 year(s),Public,5.00 cubic feet
30762,Grand County (Utah). County Treasurer,State Treasurer tax receipts,1909-1916.,Chronological.,This series contains receipts from the office of the State Treasurer to the Grand County Treasurer confirming the they received tax monies collected by the county.,Retain permanently,Public,
30765,Grand County (Utah). County Treasurer,Delinquent Tax notices,1899-1922.,Roughly chronological.,This series contains delinquent tax notices compiled by the Grand County Treasurer listing those who failed to pay their taxes on time. The series also contains a public notice of a tax sale that would have been publicly posted noticing the sale of personal property of an individual to cover their delinquent taxes.,Retain permanently,Public,
30779,Grand County (Utah). County Treasurer,Juror and witness financial statements,1902-1904.,Chronological.,This series contains financial reports submitted to the Grand County Treasurer to request payments to jurors and witnesses serving in the county's various Justice Court precincts.,Retain permanently,Public,
30402,Spanish Fork (Utah). City Recorder.,Voter registration list,1890.,Alphabetical by surname.,"This series contains a single book listing\, in alphabetical order\, the registered votes in the Spanish Fork precinct in 1890. The list was made and filed by J. S. Thomas and contains instructions to file with the county clerk on or before July 1 of the year. The back of the book is signed by the county clerk and indicates the list was filed on June 30\, 1890. The book also contains a certificate signed by the deputy registration officer attesting to the accuracy of the list.",,Public,0.20 cubic foot
30788,District Court (Seventh District : Grand County),Juror's and witnesses time books,1896-1952.,Chronological.,"These books contain time keeping records for people acting as juror's or witness for the 7th District Court in Grand County for the purposes of issuing payment for their services. Records include names of people serving as jurors or witnesses\, days of the month on which services were rendered\, miles traveled\, amount reimbursed for travel\, and amount paid for service.",Retain permanently,Public,
30569,Sevier County (Utah). County Clerk,Clerk's administrative records,"1901-1904, 1926-1933.",Chronological by filing date.,"This series contains a variety of records collected by the county clerk between 1901-1904 in the process of administering various county functions\, including oaths and appointments\, liquor and pool table licensing\, list of certified notary public\, contracts\, insurance policies\, affidavits of publication\, a list of names of men in the county ages 18-45\, and miscellaneous correspondence. The series also contains official oaths for registrars of vital statistics from 1926-1933.",Retain permanently,Public,
30557,"United States. Bureau of Land Management. District Land Office (Salt Lake City, Utah).",Land use application supporting documents,1907-1925.,"By document type, there under chronological or alphabetical.","These records document the organization and reorganization of governmental entities. Information includes history\, functional information\, geographical boundaries\, organizational files and related records.",,Public,0.35 cubic foot
30600,Tooele (Utah),Tooele City Waterworks financial records,1925-1944.,None.,These are records document operational expenses of the Tooele City Waterworks. Records include a cash book and a recapitulation ledger.,Retain permanently,Public,0.50 cubic foot
30608,Tooele (Utah),Public Works payroll ledgers,1933-1955.,Chronological.,Payroll ledgers that document the weekly pay for public works employees.,Retain permanently,Public,0.70 cubic foot
30763,Grand County (Utah). County Treasurer,Bond records,1898-1917.,Chronological by bond issuance date.,"This series contains various bond records kept by the Grand County Treasurer. Records include bond coupons\, promissory notes\, and correspondence related to the issuance and management of the bonds. Many of the bond records reference county infrastructure projects such as the construction of a county court house and county jail.",Retain permanently,Public,
30778,Grand County (Utah). County Treasurer,School District tax records,1892-1915.,Roughly chronological.,"This series contains records collected by the Grand County Treasurer in the process of collecting taxes for school districts. Records include correspondence between local school boards and the Grand County Treasurer reporting decisions made on raising and collecting property taxes to pay for school bonds and expenses\, and related receipts and reports.",Retain permanently,Public,
30782,Grand County (Utah). County Treasurer,Historic accounting records,1896-1920.,None.,"This series contains records that would have been used by the Grand County Treasurer office in the course of doing daily business accounting. Records includes bank statements\, checks\, financial warrants and receipts.",Retain permanently,Public,
30442,Spanish Fork (Utah). Police Department,Arrest log,1890-1906.,Chronological by date of arrest.,"This series contains a book documenting arrests by the Spanish Fork police. The record includes such information as the date of arrest\, the name of both the person being arrested and the officer doing the arrest\, and a brief description of the reason for arrest. When applicable\, also included is a brief description of the resulting action from the arrest\, for instance whether or not there was a fine and if so\, how much. Common reasons for arrest include being drunk\, gambling\, fighting\, disturbing the peace\, and petite larceny.",,Public,0.20 cubic foot
30796,District Court (Seventh District : Grand County),Draft case transcripts,1907-1929.,Roughly chronological.,"This record series contains drafts of criminal\, civil and probate case transcripts written in shorthand script in notebooks. These transcripts served as a record of the court proceedings. Many of the notebooks have the plaintiff and defendant\, court date and page number written in English language script.",Retain permanently,Public,
30811,Tooele (Utah),Fire prevention inspection forms,1957.,Chronological by inspection date.,"This series contains forms completed by an inspector for the prevention of fires that contain questions reviewing relevant safety features of local structures. Questions on the form include; the condition of electrical wiring\, the types of heating used in a structure\, number of exits in a building\, number of fire extinguishers and other general information about the nature of combustibles in the building. The forms also include the name of the establishments being inspected\, the owners name\, parties responsible for maintenance of the structure\, location of the establishment\, and construction type.",Retain permanently,Public,
30816,Tooele (Utah),Register of warrants,1915-1921.,"Chronological by payment date, thereunder numerical by warrant number.","This series contains an account book kept by the Tooele City Treasurer that documented warrants used to pay for city expenses and that could be used to reconcile spending with a register of spending kept by the city recorder. Information in the record includes date of entry\, warrant number\, to whom the payment was issued\, for what service\, the amount. In some cases the record also includes to which department expenses were applied; including police\, fire\, fire hydrants\, streets\, health\, publishing\, library or cemetery",Retain permanently,Public,
30828,Summit County (Utah). County Clerk,General election tally list,1902.,"By elected office, thereunder by political party.","The series contains a tally list for the general election held on the 4th of November 1902 in voting district number 21 of the Coalville Precinct in Summit County. The list contains the names of people seeking election to public office and a tally of votes cast for each person. This tally contains the names of persons running for county office\, for judge of the Utah Supreme Court\, Congressional representatives\, and Utah House of Representatives and Senate candidates. The tally also contains votes for or against the removal of the county seat of Summit County from Coalville to Park City.",Retain permanently,Public,
30798,Grand County (Utah). County Treasurer,Inheritance Tax and Lien book,1909-1919.,Chronological by filing date.,"This book records estates subject to inheritance taxes and real estate liens. Information in the record includes the name of the decedent\, attorneys for the decedent\, relatives\, lists of personal property\, the assessed value of the property and the amount of taxes paid. It also includes a list of real estate subject to lien and the dates of payments.",Retain permanently,Public,
30529,Heber City (Utah),Historical election materials records,"1931, 1975, 1981, 1985.",Chronological by election year.,"This series contains a sampling of records related to managing and conducting municipal elections. Series includes election returns\, election management instructions\, absentee voter registers\, oaths of election judges\, statements of candidacy\, ballot printing requests and receipts\, and election administration correspondence. Most of the materials relate to the elections of 1975\, 1981 and 1983.",Retain permanently,Public,0.40 cubic foot
30822,Grand County (Utah). County Treasurer,Tax sale redemption certificates,1939-1953.,Chronological,"This series contains the Grand County Treasurer's copy of tax sale redemption certificates. The certificates document when a property owner paid their delinquent tax to redeem their property\, and the certificate is signed by the county treasurer. Information in the records includes the name of the person paying to redeem property and the property description.",Retain permanently,Public,
30560,District Court (Third District : Tooele County),Delinquent tax case records,1969-1972,Generally chronological by filing date.,This series contains records documenting cases brought against taxpayers by the Utah State Tax Commission for delinquent income taxes.,,Public,1.00 cubic foot
30566,Sandy (Utah),Citizen surveys,1999-,Chronological by survey date.,These records are surveys of citizens of Sandy City documenting their general feelings about the city and the services provided by city government.,Retain permanently,Public,
30571,Sevier County (Utah). County Clerk,Taxation records,"1894, 1900-1904.",Chronological by filing date.,"This series contains a variety of records collected as a result of the taxation process by various county offices\, including the county auditor and county treasurer\, that were later filed with the county clerk. Records in this series include collector's certificates\, Treasurer's certificates of sale\, State Auditor tax filings\, and tax levies and valuations.",Retain permanently,Public,
30582,Tooele (Utah). City Court,Citations,1943-1960.,Chronological by court date.,"This series contains citations issued by local law enforcement for minor infractions heard by the Tooele City Court. Citations in this series are primarily for traffic law violations such as speeding or driving without a license. Citations include personal information about the person appearing in court\, such as name\, address\, age\, race\, sex\, height\, weight. Additionally the records state the violation\, weather condition on day of offense\, and information about the person's vehicle.",Retain permanently,Public,
30588,Tooele (Utah). City Recorder/Purchasing Agent,City Recorder financial journals,1875-1954.,Chronological.,These records include financial journals kept by the City Recorder's office. The journals document a summary report of each month's expenses and can be used to reconcile the expenses with the related City Treasurer's account books.,Retain permanently,Public,
30593,Tooele (Utah),City Marshal Ledger,1910-1921.,Chronological.,"This record documents the various fees and monies collected by City Marshal \, including business license fees\, estray fees\, and costs associated for managing city prisoners.",Retain permanently,Public,
30606,Tooele (Utah),Public Works log books,1924-1940.,Chronological by year and entry date.,Records include a series of day books the document the daily work performed by an employee of the Tooele City Public Works Department.,Retain permanently,Public,1.00 cubic foot
30613,Tooele (Utah),Municipal bonds,1911-1979.,Chronological by bond issuance date.,"The governing body of the municipality levying the assessment\, by ordinance or resolution\, may authorize the issuance of special improvement bonds to pay costs of improvements in the district against funds created by the assessment.",Retain permanently,Public,
30609,Heber Light and Power Company (Utah),Working papers,1970-1972.,None.,"Series contains a representative sample of forms\, correspondence and draft reports created by the Heber Power and Light Company.",Retain permanently,Public,
30633,Provo (Utah). Mayor,City newspaper scrapbooks,1939-2010,Arranged chronologically by date.,These are a chronological record of the activities of city government and general city events as reported in the local paper.,,Public,13.50 cubic feet
30807,Grand County (Utah). County Clerk,Financial ledgers,"1901-1908, 1923-1945.",Chronological by payment date.,"This series contains financial ledgers kept by the Grand County Clerk in the course of managing the collection of fees and funds for county services. Records can include information about date of payment\, name of person paying the fee\, a short note about the purpose of the payment and the amount. Records also include fees collected by the County Recorder\, which for a period of time in Grand County was held by the same person serving as County Clerk. The Grand County Clerk also served as the clerk of the District Court\, and the ledgers can contain information about fees collected for court filings.",Retain permanently,Public,
3335,Department of Transportation. Office of Community Relations,News coverage records,1981-2016.,Chronological by year.,"This series contains news releases concerning major projects\, programs\, and activities of the Department of Transportation. They are used as an historical reference in the Office of Community Relations. These records include binders with newspaper clippings\, television news coverage lists\, and videos of television news clips.",,,44.00 cubic feet
26372,Washington Terrace (Utah),City history,1940-,Chronological by year,"These are published or unpublished histories written on the municipal government or an individual municipal agency. The histories are financed by municipal funds. They may include title\, author\, date written\, and a historical narrative.",Permanent. Retain for 10 year(s),Public,
26490,Mantua (Utah),Town history,1982-,Chronological by year,"These are published or unpublished histories written on the municipal government or an individual municipal agency. The histories are financed by municipal funds. They may include title\, author\, date written\, and a historical narrative.",Permanent. Retain until administrative need ends,Public,1 microfilm reel
27015,Utah Geospatial Resource Center,Automated Geographic Reference Center (AGRC) history records,1975-,None,"These records contain the history of the Automated Geographic Reference Center (AGRC) as documented by former manager Riki Darling. Riki Darling was the first manager of the AGRC. The papers contain Automated Geographic Reference (AGR) Steering Committee Agenda\, notes\, and implementation plans.",Permanent. Retain for 7 year(s),Public,
27362,Murray (Utah),Utah Community Progress Books,1978-1986.,"Chronological, thereunder by topic","These ten volumes document Murray City's participation in the Utah Community Progress (UCP) program from 1978 to 1986. The compiled books provide a detailed report about the city's goals and improvement projects. The Murray Community Progress Committee was organized in May 1980. The local committee compiled progress reports covering two-year periods: 1978-1980\, 1980-1982\, 1982-1984\, and 1984-1986. Community members were also invited to report accomplishments to the committee. The Utah Community Progress program (sponsored by Utah State University Extension Program\, the Utah League of Cities and Towns\, and the Utah Department of Community Affairs) was created in 1972 to promote quality leadership and direction for Utah. The program sponsored an annual progress award to municipalities which did the best job in following through to meet specific goals. Awards consisted of cash prizes and recognition. Community Progress goals fit into one of five areas of emphasis--Planning\, Human,Relations and Cultural Enrichment\, Economic Development\, Physical Environment\, and Community Services. Communities were to document community accomplishments ""through pictures\, newspaper clippings\, and articles\, accomplishments in the improvement"" of the specific area of emphasis.",Permanent. Retain until administrative need ends,Public,2 microfilm reels
27746,Ogden (Utah). City Recorder,Mayors photographs,1851-,Generally chronological by date of administration.,The photographs in this series were gathered for display in the Ogden City Offices. Some portraits are original while others may be copies created specifically for the exhibit.,Permanent. Retain until administrative need ends,Public,0.85 cubic foot
30124,Hyrum (Utah),Justice Court case documents,"1891, 1926-1927",Chronological by filing date.,"These records contain justice court case files that document the various stages of the court case. Records include complaints\, bonds\, warrants of arrest\, affidavits\, and garnishments.",Retain permanently,Public,0.20 cubic foot
80622,Weber State University (Utah),Donation history,1965-,Alphabetical by donor name,"This is a record of all gifts given to the university. This file refers to the Donor files\, series 80623\, and is instrumental in providing access and reference to donor information.",Retain permanently,Public,
84216,Office of the State Auditor,"National Association of State Auditors, Comptrollers and Treasurers (NASACT) convention material",1988.,alphabetical by subject,"These records document the organization of a National Association of State Auditors\, Comptrollers\, and Treasurers (NASACT) convention held in Salt Lake City\, Utah\, in 1988.",Permanent. Retain for 11 year(s),Public,
30328,Provo (Utah). Justice of the Peace,Provo City Justice of the Peace Docket of Amos D. Holdaway,1884-1886.,Chronological.,,Retain permanently,Public,
30346,Beaver County School District (Utah),Historical contracts,1951-1973.,Chronological.,"These records contain contracts entered into by Beaver School District with third-party vendors. May include receipts\, legal agreements\, correspondence\, and draft agreements. These are considered a historical sampling of what school district contracts looked like during that era.",Retain permanently,,
30348,Provo (Utah). Mayor,City lot filing records,1868-1873.,Generally chronological.,"This record documents the ownership of Provo City lots. Filings include names of owners\, number of lots purchased\, total acres of land\, and associated accounting information.",Retain permanently,Public,0.20 cubic foot
30364,Provo (Utah),Water service records,1879-1924.,Chronological.,"This series includes various records documenting municipal water services of Provo City. Records include irrigation schedules\, water tax records and water meter reading records.",Retain permanently,Public,
29853,Spring City (Utah),Justice dockets,1868-1932; 1984-1990,Generally chronological by hearing date or numerical by case number.,"This series contains dockets kept by the Justice Court of Spring City. The dockets feature records regarding the background and proceedings for cases brought before the court. Cases heard by the court were both criminal and civil. Each entry in these volumes includes such information as the name of the defendant\, the date of the initial complaint or violation\, the charges brought against and any fines imposed upon the defendants \, and a summary of the sentence passed in the case. Most entries have been stamped ""closed"" or otherwise indicated to be transferred to the circuit court\, dismissed\, or voided. Some cases have a Uniform Citation & Information card attached which includes the address and signature of the defendant and information regarding summons to any assigned court dates. An alphabetical index is located at the front of each volume.",,Public,0.70 cubic foot
30482,Spanish Fork (Utah),Tax sale records,1933-1961.,Chronological by tax sale date.,"These records document the organization and reorganization of governmental entities. Information includes history\, functional information\, geographical boundaries\, organizational files and related records.",,Public,0.70 cubic foot
2997,Utah. State Aeronautics Commission,Educational audiovisual materials,1963-1967.,Alphanumerical.,"8 1/2 x 11 transparencies giving line drawings of aeronautics principles and history (eg. lift). Film strips and accompanying 33 1/3 rpm phonographs produced for the General Aviation Industry by the Aerospace Industires Association (e.g. ""Flying's for everyone""\, ""It's Your Business""\, ""Anytown""\, ""Johnnie's Home is in the Future"").",Permanent. Retain until administrative need ends,Public,
4249,MX Coordination Office,MX missile news articles,i 1977-1981.,Alphabetical by publication title or place of publication,"Coordination staff members collected news articles as part of an agency attempt to create a centralized source of background information about the MX project. Articles address the complex and technical aspects of national defense and MX missiles; they also speculate on the effects to local communities and public opinion regarding proposed MX missile deployment. The news articles collected in this series were identified in national and local magazines and in national and local newspapers. A news release expressing the opinions of the First Presidency of the L.D.S._church is also included.,Records which document an agency's history. Includes scrapbooks\, photographs\, articles\, program notes and information about events and programs sponsored or funded by an agency. May also include narrative audio and audiovisual agency histories.",,Public,2.00 cubic feet
11891,Utah. State Board of Aeronautics,Photographs,1952-1968.,None.,"Photographic scrapbooks and loose photos. Mostly black and white. Includes photos of crash sites\, photos of runways\, aerial photos of construction projects (e.g. Glen Canyon dam) etc. One set of photographs is entitled ""airports and landing strips incidents and events.""",,Public,
11931,Governor (2021- : Cox),Patriot's Day celebration scrapbook,1967.,None.,"This series contains the cover and contents of a scrapbook created for Governor Rampton by the Salt Lake Sertoma Club (a volunteer civic service organization) on the occasion of Rampton's ""Patriot's Day Address"" at the Salt Lake Tabernacle on February 22\, 1967. This series includes the text and photographs of Rampton's address and newspaper clippings covering the speech. It also contains copies of the award-winning freedom essays and speeches written by junior high school students on the subject of ""The Law--Servant and Master"" as well as photographs of those students. Rampton issued a declaration proclaiming February 19-25\, 1967 as ""Freedom Week""\, February 19\, 1967 as ""Freedom Sunday""\, and February 22\, 1967 as ""Patriot's Day"" in Utah.",,Public,0.50 cubic foot 1 microfilm reel
13855,Governor Clyde,Newspaper clippings,1957-1964.,"Chronological by year, thereunder alphabetical by subject.","These are newspaper clippings from a paid clipping service the governor's office subscribed to. All clipped stories deal with the governor and his office or administration.,Records which document an agency's history. Includes scrapbooks\, photographs\, articles\, program notes and information about events and programs sponsored or funded by an agency. May also include narrative audio and audiovisual agency histories.",,Public,25 microfilm reels
24876,Department of Transportation,Olympics transportation story,2002.,none,"This series contains written explanations and a video production detailing transportation during the 2002 Olympics produced by the Department of Transportation. ""The Utah Department of Transportation\, in cooperation with the Utah Transit Authority and the Salt Lake Organizing Committee\, prepared a video primer of the lessons learned about planning and operating a comprehensive Olympic transportation system. Future Olympic hosts will be provided with this information in hopes they can build on our success."" (letter to Robert Woodhead from John R. Njord\, Department of Transportation Executive Director\, October 17\, 2002)",,Public,
25007,Department of Administrative Services. Sports Authority,Utah Sports Authority written histories,1990-2003.,Chronological,"This series contains photographs\, news media articles\, and other documentation of agency related events. Information about the post-Olympic status of funds and projects is also included.,Records which document an agency's history. Includes scrapbooks\, photographs\, articles\, program notes and information about events and programs sponsored or funded by an agency. May also include narrative audio and audiovisual agency histories.",,Public,
25829,Department of Community and Economic Development,Photographs,ca. 1988-2005.,none,"This series documents various programs and activities that were sponsored by the Department of Community and Economic Development. Photographs include Utah landmarks\, department parties\, employees\, and Governors Bangeter and Leavitt with dignitaries. The files consist of slides\, negatives\, prints\, and a video tape.,Records which document an agency's history. Includes scrapbooks\, photographs\, articles\, program notes and information about events and programs sponsored or funded by an agency. May also include narrative audio and audiovisual agency histories.",,Public,
25855,Governor Walker,Video News Clips,2003-2004.,Chronological.,"These are video segments mostly from a paid clipping service the governor's office subscribed to. They document\, through media coverage\, events and activities concerning Governor Walker. All clipped stories deal with the governor\, her initiatives and her office or administration. Includes video material in the following groupings: speeches\, national and local press conferences\, monthly KUED news conferences\, political/campaign\, local news coverage clips.,Records which document an agency's history. Includes scrapbooks\, photographs\, articles\, program notes and information about events and programs sponsored or funded by an agency. May also include narrative audio and audiovisual agency histories.",,Public,
25859,Governor Huntsman,Photographs,2005-2009.,"Chronological by year, thereafter alphabetical by title.","This series contains photographs documenting Governor Huntsman's term in office. The series includes photographs of proclamation signings; Governor's speeches; presentations; community and state events; meetings with staff\, cabinet\, local\, state and national leaders and international visitors.",,Public,0.20 cubic foot
25860,Governor Huntsman,Declarations,2005-2009.,"Chronological by year, thereafter alphabetical by title.","This series contains declarations issued by Governor Huntsman. Declarations often express the Governor's inclination to honor specific aspects of Utah's community\, culture\, and resources. These declarations are created as a public relations service to constituents who would like to draw the public's attention to a particular issue or event.,Records which document an agency's history. Includes scrapbooks\, photographs\, articles\, program notes and information about events and programs sponsored or funded by an agency. May also include narrative audio and audiovisual agency histories.",,Public,5.20 cubic feet
26751,Governor Leavitt,Leavitt Update,1994-1999.,Chronological by date,"Records which document an agency's history. Includes scrapbooks\, photographs\, articles\, program notes and information about events and programs sponsored or funded by an agency. May also include narrative audio and audiovisual agency histories.",Permanent. Retain until administrative need ends,Public,0.35 cubic foot
27253,Governor Walker,Subject Files,2003-2005.,"Alphabetical by subject, thereunder chronological by date. Oversized documents are filed in boxes 9 and 10.","These records were accumulated and maintained by Governor Walker and her office staff. Many of the records antedate Walker's tenure as Governor\, ranging from her service in the Utah legislature through the conclusion of her gubernatorial term. These subject files document a wide array of events and programs in which the Governor participated throughout her political career as a legislator (1981-1988)\, Lieutenant Governor (1993-2003)\, and Governor (2003-2005). The series includes correspondence\, conference programs\, booklets\, invitations\, newspaper clippings\, and reports. Included are large files devoted to topics such as education\, community development\, economy\, election records\, legislature\, and various events that Walker participated in as Lt. Governor and Governor.",,Public,8.70 cubic feet 27 microfilm reels
30592,Tooele (Utah),Poll tax ledger,1911-1919.,Chronological by year.,This poll tax ledger was kept by city staff to account for each individual liable to pay the tax levied on their person.,Retain permanently,Public,
30594,Tooele (Utah),Warrants of payment,1929-1934.,Chronological by payment date.,Warrants of payment were issued to authorize payment by the City Treasurer by City Recorder or City Council to pay specified amounts for goods or services. This series includes a sampling of warrant receipts and a register documenting the authorized payments. The records include billheads from various Tooele businesses whose services were used by the city to buy supply or service city vehicles.,Retain permanently,Public,1.05 cubic feet
14629,Salt Lake City (Utah). Mayor : Mendenhall,Utah Tomorrow survey files,1987.,none,These are survey forms sent to Salt Lake City residents in their water bills. The survey was used to collect information on current city programs and opinions on future activities. Includes actual completed survey forms.,,Public,
30815,Tooele (Utah). City Recorder/Purchasing Agent,Warrant register and distribution of expense accounts book,1910-1921.,"Chronological by payment date, thereunder numerical by warrant number.","This series contains an account book kept by the Tooele City Recorder that documented expenses paid out by the city and that could be used to reconcile spending with a register of spending kept by the city treasurer. Information in the record includes date of entry\, warrant number\, to whom the payment was issued\, for what service\, the amount. In some cases the record also includes to which department expenses were applied; including police\, fire\, fire hydrants\, streets\, health\, publishing\, library or cemetery.",Retain permanently,Public,
28916,Ogden School District (Utah),Annual Report and statistics,"1903-1916, 1929-1930",Chronological by school year.,"This series contains a published report of the activities of the school district.,These records document the organization and reorganization of governmental entities. Information includes history\, functional information\, organizational files and related records.",,Public,0.35 cubic foot
29910,Ogden School District (Utah),Ogden Academy time capsule,1887.,None,,,Public,
29068,Ogden School District (Utah),State surveys and reports,1959-1978.,"Alphabetically by subject, thereunder chronologically.",This series contains reports and surveys issued by the State School Board and The Department of Public Instruction to assess student population growth or decline and employee salaries.,,Public,0.35 cubic foot
29007,Ogden School District (Utah),School Board committees,1887-1918.,Alphabetically by committee,This series contains the records of several board committees.,,Public,0.70 cubic foot
3807,Ogden School District (Utah). Business Office,Monthly certified employees payroll report,1984-,Chronological,"This is a monthly computer report of all payroll information on certificated employees. It is used to reference payroll information. This report contains the following seven sections: the payroll register\, payroll checks report\, payroll earning statements\, time and attendance listing\, payroll register totals summary\, and deduction report section. The payroll register section includes the name of the employee\, marital status\, pay status\, phone number\, federal\, state\, FICA\, retirement deductions\, gross pay\, other deductions\, regular hours and rate of earnings\, other hours and rate\, other earnings\, and net pay. The payroll check report is arranged by payroll check number and includes the payroll check number\, check date\, social security,number\, employee name\, net pay\, and any necessary notes or explanations. The payroll earnings statement register is arranged by earnings statement number and includes the earnings statement number\, location code\, bank number\, account type and number\, earnings statement date\, social security number\, employee name\, and net pay. The time and attendance listing is arranged by employee name and includes employee name and social security number\, status; amount earned\, used and balance remaining for vacation\, sick leave\, personal time\, emergency leave\, other leave (e.g. military\, funeral)\, compensatory time; and leave without pay. The payroll register totals summary is arranged by location code and includes location code\, deduction code\, amount,description\, current amount\, current month\, quarter to date\, year to date\, fiscal year to date. The deduction report is arranged by deduction code and then alphabetically by employee name and includes location code\, employee name\, and deduction amount. This monthly report is not accumulative.",Retain for 3 year(s),,
3989,Ogden School District (Utah). Business Office,Transaction summary report,1984-,"Chronological, thereunder numerical by program number","This is a monthly computer report on the financial history of the district. This report provides detail on individual entries or transactions. The report includes item number\, transaction type\, posted date\, purchase order or receipt number\, check number\, amount of encumbrance\, encumbrance filled\, debit/credit\, vendor required/ project invoice. Each monthly report is an accumulation of previous monthly reports. The final report of the fiscal year is the annual accumulation.",Retain for 20 year(s),,
3830,Ogden School District (Utah). Business Office,Supplemental payroll report,1984-,Chronological by month,"This is a monthly computer report of all payroll information on certificated employees who worked extra hours or had special duties which required them to be paid separately from their regular salary. It is used for audit and reference purposes. This report contains the following six sections: the payroll register\, payroll checks report\, payroll earning statements\, time and attendance listing\, payroll register totals summary\, and deduction report section. The payroll register section includes the name of the employee\, marital status\, pay status\, phone number\, federal\, state\, FICA\, retirement deductions\, gross pay\, other deductions\, regular hours and rate of earnings\, other hours and rate\, other earnings\, and net pay.__The payroll check report,is arranged by payroll check number and includes the payroll check number\, check date\, social security number\, employee name\, net pay\, and any necessary notes The Payroll earnings statement register is arranged by earnings statement number and includes the earnings statement number\, location code\, bank number\, account type and earnings statement date\, social security number\, employee name\, and net pay. location code and includes location code\, deduction code\, amount description\, current amount\, current month\, quarter to date\, year to date\, fiscal year to date. The deduction report is arranged by deduction code and then alphabetically by employee name and includes location code\, employee name\, and deduction amount.",Retain for 3 year(s),,
28987,Ogden School District (Utah),Mound Fort School student records,1922-1960.,"By record size, thereunder chronological by school year.","These records document student performance and educational history. They include test scores\, grades\, and any other progress or performance measures.",,Private,0.85 cubic foot
83586,Ogden School District (Utah). Business Office,Distribution reports,1983-,alphabetical by employee's name,"This monthly computer printout is used by directors to monitor program budgets. The report comes in three sections: an alphabetical listing by employee's name\, numerical by fund code\, and numerical by program code number. They all contain: names of employees\, social security numbers\, account number\, current amount paid\, total paid month to date\, quarter to date amount paid\, pay period\, fund code amount\, and program number amount. From 1983 to 1984\, the report was printed on paper. In 1984\, the report was placed on COM.",Retain for 5 year(s),,
11670,Ogden School District (Utah). Dee Elementary School,"Daily lunch, breakfast, and deposit reports",1988-,"Chronological, thereunder numerical by student lunch number","Three separate computer reports of daily transactions of student meal deposits\, run after breakfast\, lunch\, and whenever students make deposits\, used to verify student account balances and to determine whether a student ate a meal on a particular date. School submits monthly report with deposits to the District Office. Include student name\, lunch number\, student balance\, money deposited (on deposit reports) and number of daily meals served.",Retain for 1 year(s),Public,
28858,Ogden School District (Utah),Financial audit reports,1921-2006.,Chronological by date of report.,These are reports written and prepared as a result of audits of governmental entities by an outside agency examining and verifying the entities' financial activities for the year.,Permanent. Retain until administrative need ends,Public,4.00 cubic feet
28799,Ogden School District (Utah),Payroll,1961-1969.,Chronological by month.,Payroll computer printouts bound in volumes.,,Public,
3995,Ogden School District (Utah). Business Office,Receipt reports,1985-,Chronological,"This is a monthly computer report on all receipts issued by the district. It is used to identify all receipts and for reference purposes. The report is divided into three sections containing essentially the same information\, but sorted differently. The first section is the revenue distribution report arranged by the revenue account number where collected monies are deposited. The second section is the receipt register which is arranged by receipt number. The final section is the receipts by source report which is arranged alphabetically by the name of person to whom receipt issued. The reports include the receipt number\, date\, account number\, description\, name of person receiving receipt\, source of funds\, amount of receipt\, current month,totals\, and year-to-date receipt totals.__Each monthly report is an accumulation of data from previous monthy reports. The final report of the fiscal year is the annual accumulation. Since 1988\, the report has only been received on computer output microfiche.",Retain for 6 year(s),,
28846,Ogden School District (Utah),Rental contracts,1950-1970.,"Chronologically by school year, thereunder alphabetically by facility name.",This series contains agreements for the rental of school buildings for non-school uses.,,Public,4.35 cubic feet
28852,Ogden School District (Utah),Accreditation reports,1968-,"Chronological by school year, thereunder alphabetical by school name.","This series contains various evaluation reports on the conditions and performance of schools in the district\, primarily junior high and high schools. The evaluations are typically prepared for the State Board of Education and/or the Northwest Association of Schools and Colleges as part of the process of receiving accreditation for the schools. The reports include information on aspects of school programs such as course offerings\, faculty qualifications\, adequacy of facilities and equipment\, and existence of appropriate school policies.",Permanent. Retain until administrative need ends,Public,2.00 cubic feet
28847,Ogden School District (Utah),Scrapbooks,1925-1975,Chronological.,This series contains several scrapbooks used to gather publicity about the school district. It contains numerous newspaper clippings detailing events and activities of the schools in the district.,,Public,2.20 cubic feet
28849,Ogden School District (Utah),Superintendents' files,1935-2000.,"Chronological by superintendent's term, thereunder alphabetical by subject or name of correspondent.","Incoming and outgoing business-related correspondence\, regardless of format or mode of transmission\, that provides unique information relating to the functions\, policies\, procedures or programs of an agency. These records document executive decisions made regarding agency interests. Executive decision makers may include the Director\, Chief Administrative Officer\, Public Information Officer or other internal administrators as identified by the executive office.",Permanent. Retain until administrative need ends,Public,10.00 cubic feet
29089,Ogden School District (Utah),Tax anticipation notices,1931-1934.,,This series contains tax anticipation notes and files that go with those notes.,,Public,0.20 cubic foot
29093,Ogden School District (Utah),Construction financial records,1936-1953.,Chronologically,This series contains check stubs and cancelled checks from various construction projects.,,Public,0.70 cubic foot
29099,Ogden School District (Utah),Treasurer's receipts,1890-1937.,Chronologically,"This series contains receipts kept by the treasurer of the School Board\, to keep track of money coming in.",,Public,0.35 cubic foot
28986,Ogden School District (Utah),Dee Junior High School reports of promotion,1917.,Each sheet is arranged alphabetically by student surname.,"These records document student performance and educational history. They show whether or not students moved on\, stayed\, or fell behind.",,Public,0.20 cubic foot
28990,Ogden School District (Utah),School construction files,1890-1930.,Alphabetical by subject or school.,These records document the construction history of the district and include records about federal funds issued by the PWA.,,Public,3.35 cubic feet
28998,Ogden School District (Utah),Clerk and Treasurer annual financial reports,1890-1915.,"Alphabetically by office, thereunder Chronologically",These records document the financial management of the district.,,Public,0.70 cubic foot
28985,Ogden School District (Utah),"Lincoln Elementary School grade, attendance and promotion reports",1932.,"By gender, thereunder alphabetical by student surname.","These records document student performance and educational history. They include test scores\, grades\, and any other progress or performance measures.",,Private,0.40 cubic foot
29002,Ogden School District (Utah),Student receipts,1951-1968.,,These records document items purchased from the schools by the students.,,Public,0.20 cubic foot
3850,Ogden School District (Utah). Business Office,Month end reports,1984-,Chronological,"This monthly report contains payroll data for the preceding month for both certified and classified employees. It is used to detail changes in previous months payroll. This report is divided into the following six sections: monthly retirement exceptions report\, the retirement monthly report\, the deduction report\, and three separate sorts of the distribution report. The monthly retirement exceptions report is arranged by social security number within location number and includes the social social security number\, employee name\, gross pay\, retirement gross pay\, retirement deduction\, a retirement flag\, and exception message\, location totals by month and by fiscal year. The retirement monthly report is arranged by security number and,includes employee's social security number and name\, monthly earnings\, earnings subject to retirement\, amount deducted from check\, amount of employer contribution\, retirement deposits\, salary deferred stock fund\, salary deferred 402(k) fund\, contribution employer 401(k) fund. The deduction report is arranged numerically by deduction code and includes deduction code\, type of deduction\, location code\, employee name\, deduction amount and deduction totals. The distribution report is sorted by account number\, program\, function\, and object codes\, and employee name. The reports include account number\, employee name\, current amount\, month-to-date\, quarter to month\, and fiscal year to date amount\, and totals.__The distribution report by,program is the only report received in paper and it is distributed to administrators for planning purposes.",,,
11671,Ogden School District (Utah). Dee Elementary School,Daily attendance report,1988-,"Chronological, thereunder alphabetical by student name","Daily computer reports of students absent or tardy\, include date\, identification number\, student name\, grade\, telephone number\, whether absent or tardy\, and total days.",Retain for 3 year(s),Public,
16028,Department of Human Services. Division of Services to People with Disabilities. Price Office,Agency written history,1990-2004.,,"Scrapbooks\, photographs\, articles\, program notes and events sponsored or funded by the Division of Services for People with Disabilities. May also included are narrative audio or audiovisual agency histories.",Retain permanently,Public,
16289,Department of Human Services. Division of Services to People with Disabilities. Blanding Office,Agency written history,1990-2004.,Alphabetical by subject,"Scrapbooks\, photographs\, articles\, program notes and events sponsored or funded by the Division of Services for People with Disabilities. May also included are narrative audio or audiovisual agency histories.",Permanent. Retain for 10 year(s),Public,
15696,Department of Human Services. Division of Services to People with Disabilities. Moab Office,Agency written history,1995-2004.,,"Scrapbooks\, photographs\, articles\, program notes and events sponsored or funded by the Division of Services for People with Disabilities. May also included are narrative audio or audiovisual agency histories.",Retain permanently,Public,
15522,Department of Human Services. Division of Services to People with Disabilities. Delta Office,Agency written history,1995-2004.,,"Scrapbooks\, photographs\, articles\, program notes and events sponsored or funded by the Division of Services for People with Disabilities. May also included are narrative audio or audiovisual agency histories.",Retain permanently,Public,
15737,Department of Human Services. Division of Services to People with Disabilities. Provo Office,Agency written history,1995-2004.,,"Scrapbooks\, photographs\, articles\, program notes and events sponsored or funded by the Division of Services for People with Disabilities. May also included are narrative audio or audiovisual agency histories.",Retain permanently,Public,
15986,Department of Human Services. Division of Services to People with Disabilities. Park City,Agency written history,1990-2004.,,"Scrapbooks\, photographs\, articles\, program notes and events sponsored or funded by the Division of Services for People with Disabilities. May also included are narrative audio or audiovisual agency histories.",Retain permanently,Public,
16071,Department of Human Services. Division of Services to People with Disabilities. Richfield Office,Agency written history,1990-2004.,,"Scrapbooks\, photographs\, articles\, program notes and events sponsored or funded by the Division of Services for People with Disabilities. May also included are narrative audio or audiovisual agency histories.",Retain permanently,Public,
16246,Department of Human Services. Division of Services to People with Disabilities. Vernal Office,Agency written history,1990-2004.,Chronological.,"Scrapbooks\, photographs\, articles\, program notes and events sponsored or funded by the Division of Services for People with Disabilities. May also included are narrative audio or audiovisual agency histories.",Permanent. Retain for 1 year(s),Public,
29772,Salt Lake City School District (Utah). Washington Elementary School,School histories,1972-2007.,Generally chronological by creation date.,"These records document the organization and reorganization of governmental entities. Information includes history\, functional information\, geographical boundaries\, organizational files and related records. 	",,,
30223,Providence (Utah),Community histories,1949-2009,Chronological by publication date.,"These records document the organization and reorganization of governmental entities. Information includes history\, functional information\, geographical boundaries\, organizational files and related records.",,Private,0.35 cubic foot
15481,Department of Human Services. Division of Services to People with Disabilities. Clearfield Office,Agency written history,1995-2011.,,"Scrapbooks\, photographs\, articles\, program notes and events sponsored or funded by the Division of Services for People with Disabilities. May also included are narrative audio or audiovisual agency histories.",Retain permanently,Public,
29966,Salt Lake City School District (Utah). West High School,History of the West High School,1890-1935,Chronological.,These histories are compiled by the schools. They describe the school's beginnings and developments and include yearbooks and other publications of activities.,,Public,
15942,Department of Human Services. Division of Services to People with Disabilities. Odgen Office,Agency written history,1990-2011.,,"Scrapbooks\, photographs\, articles\, program notes and events sponsored or funded by the Division of Services for People with Disabilities. May also included are narrative audio or audiovisual agency histories.",Retain permanently,Public,
16117,Department of Human Services. Division of Services to People with Disabilities. Roosevelt Office,Agency written history,1990-2004.,,"Scrapbooks\, photographs\, articles\, program notes and events sponsored or funded by the Division of Services for People with Disabilities. May also included are narrative audio or audiovisual agency histories.",Retain permanently,Public,
16202,Department of Human Services. Division of Services to People with Disabilities. Tooele Office,Agency written history,1990-2004.,,"Scrapbooks\, photographs\, articles\, program notes and events sponsored or funded by the Division of Services for People with Disabilities. May also included are narrative audio or audiovisual agency histories.",Permanent. Retain for 1 year(s),Public,
15344,Department of Human Services. Division of Services for People with Disabilities. Salt Lake City Office,Agency written history,1995-2004.,,"Scrapbooks\, photographs\, articles\, program notes and events sponsored or funded by the Division of Services for People with Disabilities. May also included are narrative audio or audiovisual agency histories.",Permanent. Retain for 5 year(s) after case is closed,Public,
15566,Department of Human Services. Division of Services to People with Disabilities. Heber Office,Agency written history,1995-2004.,,"Scrapbooks\, photographs\, articles\, program notes and events sponsored or funded by the Division of Services for People with Disabilities. May also included are narrative audio or audiovisual agency histories.",Retain permanently,Public,
15607,Department of Human Services. Division of Services to People with Disabilities. Logan Office,Agency written history,1995-2011.,,"Scrapbooks\, photographs\, articles\, program notes and events sponsored or funded by the Division of Services for People with Disabilities. May also included are narrative audio or audiovisual agency histories.",Retain permanently,Public,
15653,Department of Human Services. Division of Services to People with Disabilities. Manti Office,Agency written history,1995-2004.,,"Scrapbooks\, photographs\, articles\, program notes and events sponsored or funded by the Division of Services for People with Disabilities. May also included are narrative audio or audiovisual agency histories.",Retain permanently,Public,
15897,Department of Human Services. Division of Services to People with Disabilities. Nephi Office,Agency written history,1990-2004.,,"Scrapbooks\, photographs\, articles\, program notes and events sponsored or funded by the Division of Services for People with Disabilities. May also included are narrative audio or audiovisual agency histories.",Retain permanently,Public,
16159,Department of Human Services. Division of Services to People with Disabilities. St. George Office,Agency written history,1990-2004.,,"Scrapbooks\, photographs\, articles\, program notes and events sponsored or funded by the Division of Services for People with Disabilities. May also included are narrative audio or audiovisual agency histories.",Permanent. Retain for 1 year(s),Public,
16331,Department of Human Services. Division of Services to People with Disabilities. Brigham City Office,Agency written history,1990-2011.,,"Scrapbooks\, photographs\, articles\, program notes and events sponsored or funded by the Division of Services for People with Disabilities. May also included are narrative audio or audiovisual agency histories.",Retain permanently,Public,
28878,Ogden School District (Utah),Administrative files,1947-2000.,Alphabetical by subject.,This series contains files from the school district offices.,,Public,1.75 cubic feet
28831,Ogden School District (Utah),Secretaries' cookbook,1995.,By food category.,This series contains a master copy of a collection of recipes gathered from secretaries in the school district.,,Public,0.20 cubic foot
28879,Ogden School District (Utah),Taylor School registers of attendance,1955-1956.,Alphabetical by name of teacher.,This series contains Teacher's Registers of Attendance for the 1955-56 school year.,,Private,0.35 cubic foot
28843,Ogden School District (Utah),Nine weeks' reports,1956-1972.,Chronological by report date.,This series contains reports created by each school in the district every nine weeks or four times each school year. The reports were submitted to the school district and used to compile a summary report for the district.,,Public,8.70 cubic feet
28853,Ogden School District (Utah),Annual statistical reports,1927-1977.,Chronological by school year.,This series contains reports compiled each school year for the State Office of Education.,,Public,1.55 cubic feet
29008,Ogden School District (Utah),Election reports,1890-1913.,,This series contains information on bond and regular elections held within the district over time.,,Public,0.35 cubic foot
29011,Ogden School District (Utah),Garment making class files (Madison School),1934-1938.,"Alphabetically by subject, thereunder chronologically.",This series contains files related to garment making classes given at the Madison School.,,Public,0.20 cubic foot
29062,Ogden School District (Utah),Federal government surveys and reports,1909-1979.,"Alphabetical by topic, thereunder chronologically","This series contains surveys and reports issued by the federal government\, by several agencies.",,Public,0.35 cubic foot
29081,Ogden School District (Utah),Textbook supplier contracts,1897-1911.,,This series contains contracts between the district and the suppliers of textbooks.,,Public,0.35 cubic foot
29091,Ogden School District (Utah),File index book,1890-1907.,Alphabetically,This series contains an index book for files stored in old style filing boxes.,,Public,0.20 cubic foot
29069,Ogden School District (Utah),Reports to the Board,1890-1918.,"Alphabetically by topic, thereunder chronologically","This series contains reports submitted to the school board by the Board of Examiners\, the President of the Board and the Superindendent.",,Public,0.20 cubic foot
29086,Ogden School District (Utah),Mound Fort Junior High School staff and student files,1937-1967.,"Alphabetical by topic, thereunder chronological",This series contains files related to the day to day operations of the school.,,Public,0.50 cubic foot
29096,Ogden School District (Utah),Child care program files,1940-1947.,Alphabetical,This series contains files related to the early child care and nursery school program of the district.,,Public,3.45 cubic feet
29101,Ogden School District (Utah),National Defense Education Act files,1959-1964.,Chronologically,This series contains files related to the National Defense Education act Passed by Congress in 1958.,,Public,1.00 cubic foot
29103,Ogden School District (Utah),Equipment and supply inventory files,1950-1968.,"From 1950 to 1959 chronological by school year, alphabetical by school name.
From 1959 to 1968 alphabetical by school name, chronological by school year.","This series contains inventory lists from all the schools in the district\, detailing all supplies and equipment held at the school.",,Public,8.85 cubic feet
1819,Ogden School District (Utah),Administrative records,1950-1969.,Alphanumerical.,This series includes petitions and other historic records of administrative value created by the Ogden School District.,,Public,
28856,Ogden School District (Utah),Average Daily Attendance (ADA) reports,1956-1980.,Chronological by school year.,This series contains reports of daily attendance in each school in the district.,,Public,0.55 cubic foot
28862,Ogden School District (Utah),Employee contracts,1904-1962.,Chronological.,,Permanent. Retain until administrative need ends,Public,
3889,Ogden School District (Utah),FICA report,1980-,"Chronological, thereunder numerical by program number",These registers record by department code amounts deducted from employees payroll checks. They are used for reference in retirement and other miscellaneous deductions.,,Private,
28812,Ogden School District (Utah),Photographs,1890-,"Generally Chronological by date of photo, thereunder by school.",This series contains photographs collected by the school district to document various activities.,,Public,0.55 cubic foot
28839,Ogden School District (Utah),Ben Lomond High School yearbooks,1954-,Chronological by school year and numerical by volume number.,"These histories are compiled by the schools. They are used for reference purposes. They describe the school's beginnings and developments and are updated annually to include significant school activities. Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006).",Permanent. Retain until administrative need ends,Public,0.20 cubic foot
30027,Ogden School District (Utah),School census books,1891-1974,"Chronological by census year, thereunder alphabetical by student name.","These census books document a student's personal information including parents' names\, occupations\, home address\, and health data. The books were used by the school district to document children and families that lived within their boundaries in order to secure funding.",Retain permanently,Public,12.05 cubic feet
30041,Ogden School District (Utah),Record of Pupils for Semester books,1921-1940.,Chronological,"These books contain the names\, grades\, and residences of all students enrolled in Ogden public schools each semester. The information is categorized into classes with the name of the instructor and a summary of class success also documented.",Retain permanently,Public,
29214,Ogden School District (Utah),Mini-museum jewelry,ca. 1993.,None.,These artifacts are objects that have special historical significance because of their historic or evidentiary value and their association with the function and activity of a governmental entity. Governmental entities work with the Division of Archives to ensure that these historical objects are properly documented and preserved. (Utah Code 63A-12-103(10)(2016),,Public,
29061,Ogden School District (Utah),War bond receipts,1942-1946.,"Alphabetically by subject, thereunder chronologically",This series contains files related to war bonds purchased by employees of the district.,,Public,0.35 cubic foot
29064,Ogden School District (Utah),National organization surveys,1958-1977.,"Alphabetically by subject, thereunder chronologically",This series contains surveys conducted by national organizations to collect information from school districts.,,Public,0.20 cubic foot
29000,Ogden School District (Utah),Mound Fort Junior High School financial records,1956-1968.,"Alphabetical by subject, thereunder chronologically.",These records document the income and expenditures of Mound Fort Junior High School.,,Public,3.00 cubic feet
29003,Ogden School District (Utah),Correspondence and petitions to the Board,1892-1918.,,This series documents correspondence and petitions received by the Board of Education.,,Public,0.20 cubic foot
29001,Ogden School District (Utah),Records of expenditures,1890-1967.,Chronological,These records document expenditures by the district.,,Public,2.00 cubic feet
29090,Ogden School District (Utah),Tax statements and resolutions,1913-1938.,Chronological,This series contains tax statements and resolutions passed by the School Board in relation to funds received through those taxes.,,Public,0.35 cubic foot
29088,Ogden School District (Utah),Physical education manuals,1966-1971.,Chronological,"This series contains physical education manuals for grades 1 through 6\, giving several different activities to get students to remain physically active.",,Public,0.20 cubic foot
29102,Ogden School District (Utah),Textbook inventories,1961-1964.,Alphabetically by school name,This series contains textbook inventory sheets from each school in the district.,,Public,0.55 cubic foot
28988,Ogden School District (Utah),Mound Fort Junior High School student lists,1935-1955.,"By date, thereunder by gender and student surname","These records document student educational history. They include lists of enrolled students as well as transfers\, and withdrawls.",,Private,0.35 cubic foot
28994,Ogden School District (Utah),Employee absence reports,1950-1976.,"Chronological, thereunder alphabetical by school and teacher surname.",These records document district employee absences during school years from 1950 to 1976.,,Public,4.20 cubic feet
4007,Ogden School District (Utah). Business Office,Prior payments report,1984-,Alphabetical by vendor,"This report lists all payments made to individual vendors. It is used to identify vendors by payments made. The report includes vendor number and name; invoice number and date; amount paid; fund\, location\, function and object codes; check number and date and whether check was voided. and program codes; purchase order number\, invoice number\, account number\, check number\, and check date.",Retain for 5 year(s),,
83512,Ogden School District (Utah). Business Office,Location payroll register,1985-,Numerical by location number,"This monthly computer printout is a compilation of all payroll amounts by location for the deduction report. It is used for balancing funds by individual school. It contains: location code; description; and payroll amounts\, current amount\, current month\, quarter to date\, calendar year to date\, and fiscal year to date. In 1988\, the report was put on Computer Output Microfiche.",Retain for 3 year(s),,
28989,Ogden School District (Utah),North/Mound Fort Junior High School student records,1916-1968.,"By date, thereunder alphabetical by student surname","These records document student performance and educational history. They include test scores\, grades\, and any other progress or performance measures.",,Private,1.05 cubic feet
28995,Ogden School District (Utah),Substitute teacher reports.,1950-1976.,"Chronological by school year, thereunder alphabetical by school and teacher surname.","These records document the status of substitute teachers within the district. Their time\, absences and availability\, throughout several school years.",,Public,5.00 cubic feet
29006,Ogden School District (Utah),Bills and resolutions,1892-1918.,"Alphabetically by topic, thereunder chronologically by year.",This series contains bills and resolutions related to the running of the school district,,Public,0.40 cubic foot
3843,Ogden School District (Utah). Business Office,Biweekly classified employee payroll report,1984-,Chronological,"This is a biweekly computer report of all payroll information on classified employee. It is used to reference payments made to classified employees and for preparation of the next payroll. This report contains the following seven sections: the payroll register\, payroll checks report\, payroll earning statements\, time and attendance listing\, payroll register totals summary\, and deduction report section. The payroll register section includes the name of the employee\, marital status\, pay status\, phone number\, federal\, state\, FICA\, retirement deductions\, gross pay\, other deductions\, regular hours and rate of earnings\, other hours and rate\, other earnings\, and net pay. The payroll check report is arranged by payroll check number and includes the check date\,,social security number\, employee name\, net pay\, and any necessary notes or explanations. The Payroll earnings statement register is arranged by earnings statement number and includes location code\, bank number\, account type and earnings statement date\, social security number\, employee name\, and net pay. The time and attendance listing is arranged by employee name and includes social security number\, status\, vacation earned\, used\, and balance; sick leave earned\, used\, and balance; personal time earned\, used\, and balance\, emergency leave earned\, used\, and balance; other leave (e.g. military\, funeral) earned and balance; compensatory time earned\, used\, and taken\, and leave without pay.__The payroll register totals summary is arranged by,location code and includes deduction code\, amount description\, current amount\, current month\, quarter to date\, year to date\, fiscal year to date. The deduction report is arranged by deduction code and then alphabetically by employee name and includes location code\, employee name\, and deduction amount.",,,
4003,Ogden School District (Utah). Business Office,Accounts payable reports,1984-,Chronological,"This monthly computer report lists the payment of all district bills. It is used for auditing purposes and serves as a record of all accounts payable transactions. The report is divided into the following four sections: outstanding purchase order register\, check payment register\, accounts payable check summary\, and outstanding credit memo report. The accounts payable check summary is arranged by check number and date\, vendor number and name\, amount of check\, and description of payment. The check payment section is arranged by check number and includes vendor number\, name\, and item; purchase date; purchase order\, invoice\, and fund numbers; location and program codes; function and object codes; invoice amount and any discount; and total amount.__The,outstanding purchase order register section is arranged by purchase number and includes vendor number and name; whether its a new vendor; date; description; fund code; location and program codes; function and object codes; amount of purchase order; amount of purchase order filled; and amount remaining. The outstanding credit memo report is arranged alphabetically by vendor and includes any outstanding credits and overpayments. This section is infrequently produced and usually contains no data.",Retain for 5 year(s),,
4030,Ogden School District (Utah). Business Office,Voided checks report,1987-,"Chronological, thereunder numerical by check number","This is a report of accounts payable checks which have been voided. It is used for verification purposes. The report includes the check number\, vendor number and name\, date issued\, purchase order\, account number to which payment charged\, and actual amount of check.",Retain for 3 year(s),,
83508,Ogden School District (Utah). Business Office,Payroll data record,1970-,chronological,"This three-part form is used to document all changes in current employee payroll records. It originates in the personnel office and is sent to payroll to authorize change. The original copy is sent to payroll\, a copy is given to the superintendent\, and a copy is maintained by the personnel office. The form includes: the name of the employee\, date\, social security number\, code\, job title\, salary\, rate of pay\, position\, change of status\, signature of personnel director\, and superintendent.",Retain for 2 year(s),,
83514,Ogden School District (Utah). Business Office,Cleanup report,1983-,Chronological,"This monthly computer report is used to correct any errors that occurred in previous payroll\, any exceptions\, or corrections in the payroll register. It serves as a worksheet for the next payday and is used for reference purposes. This report includes the following three sections: district pay/void check register\, payroll register\, and payroll register totals summary. The district pay/void check register is arranged numerically by check number. The payroll register section is arranged numerically by location code and includes employee name\, social security number\, marital status\, number of exemptions\, pay status\, phone number\, program codes\, regular earnings\, current month additional earnings\, deductions\, current month earnings\, gross earnings\,,check number\, gross pay\, FICA-gross\, FICA -tax\, federal tax\, state tax\, retirement\, other deductions\, net pay and year-to-date information.__The payroll register totals summarizes overpayments\, deductions\, gross pay\, and grand totals. It includes the name of employee\, social security number\, code\, old date\, check number\, regular amount of pay\, pay code\, location code\, hours\, deductions\, and gross pay. This report is printed after payroll has been run. In 1984\, the report began to be received on computer output microfilm.",Retain for 3 year(s),,
83769,Ogden School District (Utah). Business Office,Payroll history year-end report,1961-,alphabetical by employee's name,"This year-end report is a compilation of the monthly payroll history reports. It contains payroll information for the previous twelve months. It contains: name of employee\, code charged to\, school located\, fiscal year paid\, program funds\, employee type\, object code\, regular salary\, other pay received\, gross salary\, travel pay\, FICA\, federal and state income tax\, state retirement (employee and employer contributions)\, code\, total deductions\, and net pay. From 1961-1984\, the report was received in paper. Since 1984\, the report has been received on COM.",Retain for 50 year(s),,
11679,Ogden School District (Utah). Dee Elementary School,Weekly roll sheets,1988-,"Chronological, thereunder alphabetical by teacher's name","Weekly sheets are temporary rolls maintained by teachers indicating daily attendance and information entered into the computer. Include date\, identification number\, student's name\, grade\, telephone number\, whether absent or tardy\, teacher's name and course number.",Retain for 1 year(s),Public,
28884,Ogden School District (Utah),Voucher cards,1924-1949.,Alphabetical by payee name.,This series contains index card files used to track payments made to vendors and other entities.,,,8.00 cubic feet
28797,Ogden School District (Utah),Employee timesheets,1951-57; 1968-1976.,"Chronological by school year, thereunder alphabetical by employee name.",This series contains forms used to record hours worked by school district employees.,,Public,11.35 cubic feet
30274,Ogden School District (Utah),Personnel records,1920-,Chronological by hire date.,"These records are the personnel records of all Ogden School District employees and document the hiring\, employment\, termination\, and/or retirement of each employee. Wage history\, promotions\, transfers\, and other records necessary for retirement benefits are included here.",Retain for 65 year(s) after date of hire,Private,
29052,Ogden School District (Utah),Litigation files,1943-1950.,"Alphabetically, thereunder chronologically",This series contains documents related to probate and civil law suits the district was involved in.,,Public,0.20 cubic foot
29076,Ogden School District (Utah),Statistical reports on enrollment,1890-1971.,"Alphabetically by subject, thereunder chronologically",This series contains enrollment and statistical reports for the district.,,Public,0.35 cubic foot
29077,Ogden School District (Utah),Worker's Compensation Fund claims files,1983-1987.,Alphabetically by surname,This series contains worker's compensation claims by employees of the district.,,Private,0.20 cubic foot
29092,Ogden School District (Utah),Financial aid and grant request forms,1919-1938.,Alphabetical,This series contains financial aid and grant request forms for Ogden High School (old and new).,,Public,0.20 cubic foot
29100,Ogden School District (Utah),Custodial services files,1952-1963.,Chronologically,"This series contains files related to the work of the district's custodians\, specifically the hours worked after non school related activities within the schools.",,Public,1.00 cubic foot
29005,Ogden School District (Utah),Promissory notes,1892-1932,Chronologically by year.,This series contains cancelled promissory notes for district bonds that have matured.,,Public,0.40 cubic foot
84188,Ogden School District (Utah),Rental agreement files,1979-,alphabetical by school,"These files contain agreements between the district and persons or organizations for renting space in district buildings. They are used to authorize the rental\, collect fees\, indicate the need of any equipment\, and explain any applicable rules and regulations for the use of district buildings. They include: date\, name of individual\, business\, or organization; space to be rented and name of school; date and time of use; equipment needed; amount of rent; date fees due; rules for usage of space\, signature of district administrator approving rental; signature\, address\, and phone number of renter. After the use of rental space custodians complete a copy of the form indicating any additional fees to be charged and/or any problems with the,rental.",Retain for 2 year(s),,
84191,Ogden School District (Utah),Permanent employee card,[ca._1905]-,alphabetical by name of employee,"These cards summarize the work history of district employees. They are used for reference purposes. The cards are updated as information is changed. They include: name\, address\, marital status\, date and place of birth\, employment history (year\, school worked\, name of supervisor\, assignment\, and salary)\, date and reason for termination.",Retain for 30 year(s) after separation,,
84190,Ogden School District (Utah),Salary data books,1967-,"chronological, thereunder numerical by position code, thereunder alphabetical by name","These books are compilations of salary data on all district personnel. They are used for planning and reference purposes. The books from 1966 to 1972 include: name\, age\, training\, salary\, total experience\, salary schedule\, military service\, extra experience years\, plus thirty hours\, dependency\, and total salary. From l972 to l984\, the books included: name\, cost code\, step\, grade\, hours per day\, days per week\, days scheduled\, hourly rate\, daily rate\, monthly salary\, salary earned\, and scheduled salary. In l984\, the information was automated and the books became computer printouts. They include: name of employee\, social security code\, account number\, percent of full time equivalent (FTE)\, salary survey (SS)\, step (ST)\, lane (LN)\,,number of hours per day\, number of contract days\, daily rate\, monthly salary\, and annual contract salary.",Retain for 50 year(s),,
3874,Ogden School District (Utah). Business Office,Health & accident insurance report,1990-,Chronological,"This is a monthly report on the various types of health and accident insurance. It is an accounting program and is used for reference purposes. The report contains the actual monthly insurance costs for a specific month only and do not accumulate. The report includes the following five sections: health & accident insurance exception report\, health & accident insurance alphabetical report\, health & accident insurance program report\, health & accident insurance remittance advice report\, health & accident journal entry report. All sections include the employee's name and social security number\, name of insurance\, insurance policy number\, and detail distribution cost to accounting codes.",,,
3992,Ogden School District (Utah). Business Office,General journal report,1985-,"Chronological, thereunder numerical by journal entry number","This monthly computer report is a register of journal entries containing accounts to be charged and credited. It is used to make adjustments and corrections to existing accounting records. The report includes journal entry number\, date\, type of entry\, account number and title\, debit amount or credit amount\, encumbrance amount\, and totals. Each monthly report is an accumulation of data from previous monthly reports. The final report of the fiscal year is the annual accumulation. Since 1986\, the report has been received only on computer output microfilm.",Retain for 4 year(s),Public,
3997,Ogden School District (Utah). Business Office,Financial reports,1983-,Chronological,"This is a monthly computer report of all district financial information. It provides fiscal information in a variety of forms for accounting\, auditing and planning purposes. This report is organized into seven sections. The first section is the budget location report which contains only information on expenditures and is arranged numerically by location code (school and some district offices). It includes account number\, annual budget\, encumbrances\, current month expenditures\, expenditures year-to-date\, expenditures/encumbrances\, budget balance\, percent of expenditures\, totals per function code and fund. The second section is the principals budget report which contains only information on specific items school principals have chosen to,monitor (usually supplies\, books\, and custodial items) and is arranged numerically by location (school). It includes the account number\, annual budget\, encumbrances\, expenditures\, expenditures year-to-date\, expenditures\, budget balance\, percent of expenditure\, and totals per location code. The third section is the budget program report which is an all inclusive report of all revenues and expenditures and is arranged numerically by program number. It includes object code\, annual budget/anticipated receipts\, encumbrances\, expenditures/receipts for current month\, expenditures/receipts year-to-date\, expenditures/encumbrances\, budget/anticipated balance\, percent of expenditures\, revenue and expenditure totals for programs.__The,cumulative balance section is arranged by balance sheet number and summarizes all funds. The balance sheet report breaks down the balance sheet by fund code and balance sheet code and includes beginning balance\, encumbrances\, current month debits and credits\, current month's totals\, and current balances. The revenue detail report lists all revenues by revenue code. It includes anticipated receipts\, current month receipts\, year-to-date receipts\, anticipated balance\, and percent received. The final section is the expenditure detail report which contains all district expenditures by expenditure code. It includes expenditure code\, annual budget amount\, encumbrances\, expenditures year-to-date\, expenditures/encumbrances\, budget,balance\, percent expended\, and totals.__The monthly reports are not accumulative. In 1985\, the report began to be received on computer output microfilm (COM). Currently\, the report is also received as a computer printout and is maintained because of handwritten notations added to the paper report.",Retain for 10 year(s),,
29004,Ogden School District (Utah),Bonds and oaths of office,1890-1932.,"Alphabetically by group, thereunder chronologically",This series documents the bonds and oaths of office for board members and census enumerators for the district.,,Public,0.40 cubic foot
28931,Ogden School District (Utah),Real estate property records,1890-1980.,Alphabetical by property or school name.,"This series contains abstracts\, deeds\, and other documents related to properties owned by the school district.",,Public,21.65 cubic feet
83511,Ogden School District (Utah). Business Office,Retirement reports,1987-,Numerical by social security number,"These computer printouts record amounts contributed to state retirement. This report contains three sections: the contribution report contains totals sent to State Retirement; the verification report\, reports on amounts State Retirement received per employee; and a third report printed from the district's computer tapes\, reporting on amounts district contributed. They are used for verification purposes. They include: social security number\, name of member\, fund agency\, period covered\, amount contributed\, earnings\, amounts employee and employer paid.",Retain for 1 year(s),,
83515,Ogden School District (Utah). Business Office,Payroll register,1961-,Alphabetical by employee name,"This computer printout is a complete record of what employees were paid. It is printed biweekly after classified employees are paid\, and monthly after certified employees are paid. It includes name\, social security number\, marital status\, number of exemptions\, pay status\, federal tax\, state tax\, FICA\, and retirement\, and pay period. It is used for referencing information on specific pay periods. Since 1984\, it has been placed on COM.",Retain for 3 year(s),,
83589,Ogden School District (Utah). Business Office,Payroll history report,1961-,alphabetical by employee's name,"This monthly computer printout is a complete record of what district employees have been paid. It is a compilation of the payroll register and cleanup reports. Each monthly report is superseded by the following month's report. The final report for June is the end of fiscal year report and it contains payroll information for the previous twelve months. It contains: name of employee\, code charged to\, school located\, fiscal year paid\, program funds\, employee type\, object code\, regular salary\, other pay received\, gross salary\, travel pay\, FICA\, federal and state income tax\, state retirement (employee and employer contributions)\, code\, total deductions\, and net pay. From 1961-1984\, the report was received in paper. Since 1984\, the,report is received on COM.",Retain for 1 month(s),,
1357,Schools for the Deaf and the Blind,Administrative records,1909-1975.,Alphanumerical.,These are correspondence and reports from various organizations for the aid of the blind. Included is a letter signed by Maud May Babcock to Governor Spry concerning programs for the blind.,,Public,
10055,Schools for the Deaf and the Blind,Lesson planning books,1960-,Chronological.,"These are lesson planning books used by teachers to calendar student activities in the classroom. Each day\, items are listed such as ""reading\,"" ""macaroni necklace artwork\,"" ""using scissors\,"" etc. The records document daily curriculum for each class and may indicate unique teaching methods for disabled children.",Permanent. Retain for 2 year(s),Public,
6593,Schools for the Deaf and the Blind,Inventory list of equipment,1978-,"Alphabetical by school department, thereunder by make of product","This is an inventory listing which documents the equipment used by deaf students\, such as FM systems\, within each department of the school. Information includes make\, model\, serial number\, inventory number\, purchase date\, and date issued to department.",Retain for 2 year(s),Public,
7556,Schools for the Deaf and the Blind,Land and interest records,1888-1980.,None,"These are land deed records which document the purchase and transfer of property to the Utah Schools for the Deaf and the Blind. The records contain an original 1888 land deed\, a 1935 typescript of the abstract of the title\, a 1954 site plan\, and various other related papers.",Retain permanently,,
6833,Schools for the Deaf and the Blind,Student expense account records,1906-1959.,"Chronological, thereunder numerical by account number","The Utah Schools for the Deaf and the Blind originally held students' money in accounts\, from which the children could draw if they needed something. This policy has since been changed and students are in charge of their own money. These records detail the amount of money that individual students had\, how much money was withdrawn\, when it was withdrawn\, and how the money was spent.",Permanent. Retain until final action,Private,
10657,Board of Education,"Alcohol, tobacco, and drug reports",1939-,Chronological.,"This series contains reports pertaining to the effects of alcohol\, tobacco and drugs; federally and state funded drug abuse projects and drug and alcohol testing policies and procedures.",Permanent. Retain until administrative need ends,Public,1.00 cubic foot 1 microfilm reel
10728,Board of Education,Core curriculum standards reports,1987-2024.,Chronological.,"This series contains reports pertaining to the standards which must be completed by all students as a requisite for graduation from Utah's secondary schools. The core curriculum represents standards of learning that are essential for all students. They are the ideas\, concepts\, and skills that provide a foundation on which subsequent learning may be built. The core curriculum standards are intended to occupy a major part of the school program\, but not the total curriculum of a course.",Permanent. Retain until administrative need ends,Public,1.00 cubic foot
10679,Board of Education,Education conference reports,1941-2024.,Chronological,"This series contains reports from conferences and workshops sponsored by the Board of Education. The reports pertain to economic workshops\, educational conferences\, administrators' conferences\, and supervisory conferences.",Permanent. Retain until administrative need ends,Public,1.00 cubic foot 1 microfilm reel
14053,Board of Education,Scholarship records,1913-1939.,Alphabetical.,These records document students who registered for classes and received scholarship funds. These are ledgers.,,Private,
17732,Board of Education,Ibapah Indian School correspondence,undated.,Chronological.,"Resolution of the tribes of the Goshute Reservation. Resolution #66-G-23,Incoming and outgoing business-related correspondence\, regardless of format or mode of transmission\, that provides unique information relating to the functions\, policies\, procedures or programs of an agency. These records document executive decisions made regarding agency interests. Executive decision makers may include the Director\, Chief Administrative Officer\, Public Information Officer or other internal administrators as identified by the executive office.",Retain permanently,Public,1 microfilm reel
17699,Board of Education,Central Utah vocational student records,Undated-2024.,Chronological.,These are class attendance sheets. They include student and class names.,Retain permanently,Private,2 microfilm reels
19989,Board of Education,School district performance reports preparation handbooks,1991-2024.,Chronological.,"These reports have been developed to help school districts compile and report required information. The handbooks contain information pertaining to content\, information sources and reporting standards.",Permanent. Retain until administrative need ends,Public,1.00 cubic foot
8552,Schools for the Deaf and the Blind,Accreditation evaluation,1972-,None,"This evaluation was created by the Utah Schools for the Deaf and the Blind (USDB) to provide standards and evaluation criteria by which to evaluate all aspects of the USDB. The school is currently accredited every five years by the American Conference for the Education of the Deaf (ACED) and the National Accreditation for the Blind (NAB). The report evaluates the following: the administration (board\, superintendent\, administrators\, instructional staff\, salaries\, etc.); pupil and personnel services; school facilities; custodial program; food service program; school programs (language\, speech\, reading\, auditory training\, preschool\, social studies\, science\, mathematics\, art\, and integration); curriculum; educational resource center; career,education programs (schedules\, home economics\, arts and crafts\, graphic arts\, etc.); residential living and activities; special programs (teacher training\, behavior modification\, and federally supported programs); and medical services. The evaluation also includes a parental questionnaire with percentage responses regarding USDB's effectiveness in developing human relations\, skills\, and personal characteristics; and parental appraisal of school programs.",Permanent. Retain for 5 year(s),,
23975,Schools for the Deaf and the Blind,Literary Magazine,1995-,Chronological.,"The literary magazine is published on a yearly basis by the Utah Schools for the Deaf and the Blind. Students from all over the state are encouraged to submit their work(s)\, including stories\, essays and poetry. Students also provide the magazine's illustrations.",Permanent. Retain until administrative need ends,Public,0.20 cubic foot 1 microfilm reel
29864,Board of Education,School fees compliance certificates,1998-2024.,Chronological.,"These records document school compliance regarding fees per Utah Administrative Code R277-407. The individual school principles\, superintendents\, or charter directors and board chairs certify compliance with Utah Code\, Administrative Rule and the permanent Injunctions in the Third Judicial District Court Civil No. 920903376. Information includes the school fees waiver data\, school fee policy\, fee waiver policy and service in lieu of fees policy.",Retain for 5 year(s),Public,
30473,Board of Education,Special Education state complaint decisions,2023-,Chronological by date.,"This is a record of a decision made following a Special Education State Complaint Investigation under authority of the Utah State Board of Education. Special Education State Complaints contain allegations that a local education agency or other public agency in the State that provides special education and related services to students with disabilities has violated a requirement of federal and/or State special education laws. Once the complaint has been filed\, an investigator has 60 calendar days to investigate and generate a report which will form the basis for the decision and any corrective actions that may result. The record may contain a summary of facts and whether there were any violations of federal and/or State special education laws\, supporting evidence\, conclusions\, reasons for the decision\, and the final decision.",Retain for 6 year(s) after case is closed,Protected,
7696,Schools for the Deaf and the Blind,Purchase orders,1970-,Alphanumerical by purchase order number.,"These are orders used to document a purchase transaction and to notify the agency of purchase approval. In particular\, the purchase orders are used for specific projects in which the school is involved. They help document that project to federal auditors.",Retain for 7 year(s) after end of project or program,Public,
84405,Board of Education,Bulletins,1915-,Chronological,"The monthly bulletin acts as a newsletter for educators throughout the state. The bulletin contains information pertaining to state policies\, activities\, listings and reviews of conferences\, articles on educational concerns and suggested instructional materials.",Permanent. Retain until administrative need ends,Public,0.20 cubic foot 1 microfilm reel
412,Board of Education,Superintendent's opinions,1966-,Chronological.,"The State Superintendent is required by law to issue\, publish and circulate opinions to school offices on questions regarding school law. The opinions contain information pertaining to finance\, personnel matters\, school dress standards and student voting\, etc.",Permanent. Retain until administrative need ends,Public,
9891,Schools for the Deaf and the Blind,Educational computer coordination system,1986-,None,"This computer system is used by the educational computer coordinator to track the inventory of hardware and software checked out to schools. Public schools use the software for teaching local deaf and blind students. Each school year\, the coordinator reviews the previous year's inventory for new acquisition needs. The system contains a list of courseware (Speaking Speller\, Daily Living Skills\, Lessons in Syntax\, Reader Rabbit\, The Writing Workshop\, Alien Addition\, Galaxy Math Facts Game\, Chemical Reaction\, etc.); software variables (title\, publisher\, skill level\, grade\, audio capabilities\, large print\, etc.); and user information (teacher name\, school\, address\, grade\, and a description of what is issued to them). The system produces labels\, user reports\, and inventories. The agency program is supported by an Apple II GS computer.",Retain permanently,,
84435,Board of Education,Utah Schools newsletter,1962-2024.,Chronological.,"This newsletter provides news about the Department of Education and developments in the educational environment. The newsletter contains information pertaining to current programs and policies\, briefs and special reports on specific programs or educators\, and outlines of conferences and meetings.",Permanent. Retain until administrative need ends,Public,0.20 cubic foot
1879,Board of Education,High school graduates follow-up study data,undated-2024.,Alphanumerical,,Retain permanently,,
1827,Board of Education,Utah social service questionnaires,1966-2024.,Alphanumerical,,Permanent. Retain until administrative need ends,,
1960,Board of Education,School finance study records,1972-2024.,Alphanumerical,,Permanent. Retain until administrative need ends,,
4969,Board of Education,Curriculum reports,1949-2024.,Chronological,"This series contains reports pertaining to evaluations\, studies and analyses of curriculum.",Permanent. Retain until administrative need ends,Public,1.00 cubic foot 1 microfilm reel
9901,Board of Education,Budget ledgers,1962-,chronological,"Correspondence\, reports and data relating to voucher preparation\, administrative audit\, and other accounting and disbursing operations.",Retain for 2 year(s),Public,
10819,Board of Education,School directories,1912-2024.,Chronological.,"The series contains annual directories of state and local administrative personnel and offices\, school districts and educational organizations.,These are directories of all district staff. They include name\, district office or school\, position title\, business address and telephone number. The directories may also include home address and telephone number.",Permanent. Retain until administrative need ends,Public,3.00 cubic feet 10 microfilm reels
1339,Department of Public Instruction,State agency correspondence,1946-1952.,Alphanumerical.,"Records not duplicated elsewhere that document how the office is organized and how it functions\, its pattern of action\, its policies\, procedures and achievements.",,Public,
1345,Department of Public Instruction,Teacher contract files,1940-1962.,None.,"These are contracts notifying teachers of an appointment to a position and naming their salary. All appointments are for positions at Dixie College\, Carbon College\, Weber College and Utah School for the Deaf and the Blind. These are single sheets of loose paper\, ""(name) you are hereby notified that you are appointed (position) at a salary of ($) for (date) at Dixie\, Carbon\, and Weber Colleges\, and USDB.",,Public,
22660,Board of Education,Internal audit work papers,1990-2024.,"Chronological by year, thereunder numerically","These records support the agency's function to evaluate programs and recommend financial\, performance\, and compliance improvements for each program administered by the agency (Utah Code 63I-5-201(4)(2014)). Records generated by the agency's Internal Audit Unit provide documented support for each issued audit report and may include personnel records\, student information\, minutes of legally closed meetings\, interviews\, legal research\, copies of applicable laws\, administrative rules and policies\, findings and recommendations.",Retain for 10 year(s),Protected,
23943,Board of Education,School building construction and inspection resource manuals,2000-2024.,Chronological,"This series contains resource manuals that are distributed to school districts throughout the state. The manuals provide district officials with guidelines for the design and construction of new facilities\, and for managing existing facilities. The manual was first produced in October 2000. Periodic updates or revisions are included in the series.",Permanent. Retain until administrative need ends,Public,0.20 cubic foot
1951,Department of Public Instruction,National education certification records,1948-1955.,Alphanumerical,,Permanent. Retain for 1 year(s),,
4613,Board of Education. Office of Education,Research Bulletins,1979-1980.,Chronological,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",,Public,1 microfilm reel
10817,Board of Education. Office of Education,Annual school district statistical reports,1934-1988.,Chronological,"This series contains reports with statistical information from the forty school districts in the state. The reports contain information pertaining to enrollment\, dropouts\, attendance\, personnel and staff\, handicapped programs\, advanced placement program\, adult education\, and transportation. Much of the statistical information in these reports is contained in the Annual Report and after 1988 the statistical reports became a supplement to the Annual Reports (series 84427).",,Public,2.00 cubic feet 1 microfilm reel
85315,Board of Education,"Elementary and Secondary Education Act of 1965, Title III reports",1968-,Chronological,_____Title III of the act was passed by Congress to provide grants to local education agencies for innovative and exemplary educational programs and for supplementary education centers. Reports prepared at the state level summarize projects funded in local school districts. State plans were prepared for the U.S. Office of Education under provisions of the act to outline how the state proposed to administer the programs funded through the federal aid provided.,Permanent. Retain until administrative need ends,Public,2.00 cubic feet 1 microfilm reel
1857,Board of Education. Division of Elementary Education,Administrative records,1940-1969.,Alphanumerical.,"Records produced by and for the Board of Education including equipment requests\, surveys and standards. Records also include miscellaneous reports from 1966-1970\, accreditation requirements for elementary schools\, a third grade reading survey\, a housing study for young children\, a 1934 report on reading standards for third and fourth graders\, and an undated Study on Accreditation for Elementary Schools.",,Public,1 microfilm reel
84981,Board of Education,Utah Joint Committee on Educational Television reports,1963.,Chronological.,The Joint Committee was created to have responsibility for overall coordination of educational television in Utah for services and facilities. The series contains reports pertaining to the actitivies of the committee as well as reports to the legislature.,Retain permanently,Public,2.00 cubic feet 1 microfilm reel
17689,Commission for the Adult Blind,Biennial reports,1919-1920.,Chronological by date issued.,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",,Public,1 microfilm reel
28810,Board of Education. State Charter School Board,Unsuccessful charter school applications,1999-,,"These records support the agency's function to authorize and promote the establishment of charter schools (Utah Code 53A-1a-501.6(1)(a)(2014)). Records document the rejection of charter school applications\, and include the denial paperwork\, and the original application which contains a proposed mission statement and academic goals\, school governance and employment policy and procedure manuals\, and related documents.",Retain for 5 year(s),Public,
84434,Board of Education,Perspectives magazine,1968-1969.,Chronological.,"This series is produced periodically by the Board of Education to improve communication among educators. Each volume focuses on one issue currently concerning educators\, with articles and reports pertaining to the problem. Also included are discussions of new state or federal programs and Board of Education decisions.",Retain permanently,Public,0.20 cubic foot
84437,Board of Education,Rankings of Utah and other selected states reports,1966-1975.,Chronological.,"This series contains reports comparing Utah and other western states in areas such as population\, enrollment and attendance\, teachers\, educational attainment\, financial resources\, revenues\, and expenditures.",Retain permanently,Public,0.20 cubic foot 1 microfilm reel
7706,Schools for the Deaf and the Blind,Personnel files for permanent employees,1970-2024.,Alphabetical by surname,"Complete work history of individual while employed by the State. Refer to UCA 67-18-1\, et seq. When an employee transfers to another state agency\, the official personnel file must be sent to the new agency.",Retain for 30 year(s) after separation,Public,
1324,Department of Public Instruction,Financial records,1898-1966.,Alphanumerical.,"Part of the records in this series are audit reports dealing with vocational training for war production workers. In keeping with the recommendation of the U.S. Office of Education\, all local accounts were audited in 1942 to insure proper safeguarding of defense funds.",,Public,
1341,Department of Public Instruction,School buildings correspondence,1954-1959.,"Alphabetically by district name, thereunder by project number.",This series contains project files for various school buildings and building additions. These files consist primarily of correspondence but may also include bid worksheets and other supporting documentation.,,Public,
1410,Department of Public Instruction,School district claims,1951-1954.,Alphanumerical,,,,
1352,Department of Public Instruction,County superintendents annual financial reports,1903-1910.,Chronological.,"Documents created by the agency\, including pamphlets\, reports\, leaflets\, file manuals\, other published or processed documents\, and the last manuscript report\, if not published\, relating to management projects.",,Public,
1319,Department of Public Instruction,Children of veterans program records,1930-1939.,Alphanumerical.,These are applications for assistance for students who were children of deceased veterans.,,Public,
1321,Department of Public Instruction,Teacher assessment forms,1919-1923.,Alphanumerical.,These are registers of applicants for county school certificates. There are also some teaching certificates.,,Public,
1377,Board of Education. Office of Education,Head start program records,1970-1972.,None.,"This series includes a variety of records dealing with the Head Start Program. Records include correspondence\, progress reports\, grant information\, and travel authorization requests. Head Start is a nationally sponsored program that promotes school readiness by enhancing the social and cognitive development of children.",,Public,
1890,Department of Public Instruction,School bus program reports,1940-1949.,Alphanumerical,,,,
1893,Department of Public Instruction,Minimum school program records,"1951-1965,1983.",Alphanumerical,1982-83 annual Minimum School Program Report. Statistical and financial data for all school district programs in Utah.,,Public,1 microfilm reel
1901,Department of Public Instruction,School district federal funding program files,1950-1961.,Alphanumerical,,,,
1903,Department of Public Instruction,School plant planning program records,1952-1958.,Alphanumerical,,,,
1842,Department of Public Instruction,Emergency work relief program records,1933-1935.,Alphanumerical,,,,
1908,Board of Education. Office of Education,Films,undated.,Alphanumerical,,Permanent. Retain until administrative need ends,,
1914,Department of Public Instruction,Masters theses in education summaries,1920-1949.,Alphanumerical,,,,
1935,Department of Public Instruction,High school class data register,1960-1961.,Alphanumerical,,Permanent. Retain for 1 year(s),,
4595,Board of Education. Office of Education,Salary reports,1941-2017.,Chronological.,"This series contains reports pertaining to educators' salaries. The reports include salary surveys\, administrative salary information\, comparative studies\, inflation effects on salary\, and salary schedules by district.",Permanent. Retain until administrative need ends,Public,1.00 cubic foot
25474,Board of Education. Office of Education,School Laws of the State of Utah,1896-1978.,chronological,"This series was published by the authority of the Office of the State Superintendent of Public Instruction generally biennially from 1896 to 1971\, with one last issue in 1978 based upon demand. It is a compilation of laws that concern schools from the Utah Code\, State Constitution\, sometimes Attorney General's opinions and often any recently passed legislation.",,Public,1.00 cubic foot
84391,Board of Education. Office of Education,School district information guides,1965-1971.,Chronological.,"This series contains information from the school districts pertaining to the district's administration; tax rate; geographic size; assessed valuation; budget; teacher salary schedules; number of students\, teachers and staff; and a calendar for the school year.",,Public,0.20 cubic foot
1372,Department of Public Instruction,College correspondence,1939-1941.,Alphanumerical.,"Records not duplicated elsewhere that document how the office is organized and how it functions\, its pattern of action\, its policies\, procedures and achievements.",,Public,
1885,Department of Public Instruction,Equalization report data,1932-1945.,Alphanumerical,,,,
27535,Professional Practices Advisory Commission,Annual reports,1973-,,"These are pamphlets\, leaflets\, studies\, proposals and similar material printed by or for the school district or any of its departments\, programs or schools\, and made available to the public\, or the last manuscript report if not published.",Permanent. Retain until administrative need ends,Public,1 microfilm reel
30680,Board of Education. Internal Audit.,Internal audit reports,2011-,Chronological by fiscal year,"These are studies\, and reports prepared and produced as a result of an internal audit of Utah State Board of Education (USBE). These audit records summarize an USBE's programs\, operations\, productivity\, performance\, and compliance\, and examine and verify USBE's financial activities for the year.",Retain permanently,Public,
6555,Schools for the Deaf and the Blind,Audiological records,1930-,Alphabetical by surname.,"These records are created by the audiologist to document student hearing loss\, ear infections\, and to check hearing aids. The audiologist maintains an administrative copy. The record copy is maintained in the student's academic file\, and is eventually microfilmed. These documents are used by students throughout their lives to prove that they are legally deaf. The information is also important to those researching hearing loss and genetics. Included is the child's name\, address\, birthdate\, history of their deafness\, fluctuations of hearing loss\, speech pathology data\, medical records from various institutions\, and correspondence to and from doctors and parents.",,Private,
1317,Board of Education. Office of Education,Financial claims on the Board of Education,1966.,Alphanumerical,,,,
1325,Board of Education. Office of Education,Administrative correspondence regarding the University of Utah,1960.,Alphanumerical.,"Records not duplicated elsewhere that document how the office is organized and how it functions\, its pattern of action\, its policies\, procedures and achievements.",Permanent. Retain for 1 year(s),Public,
1322,Department of Public Instruction,School district personnel survey data,1962-1963.,Alphanumerical.,"This is a weekly or biweekly report submitted by the Personnel Department to the School Board. It is used to update and inform the board members on the status of employment within the school district. It includes the names of individuals being hired\, as well as their position and location of work. The report also gives the names of people who have left the district as well as their position\, school\, and reason for leaving.",,Public,
1335,Department of Public Instruction,Correspondence,1870-1965.,Alphanumerical.,"These files include correspondence\, reports\, technical papers studies\, reference materials and other records related or received in the general administration of a program or in the management of departments or offices. Letterbooks from the turn of the century form part of this series.",,,4 microfilm reels
1343,Department of Public Instruction,Guidance services correspondence,1951-1952.,Alphanumerical,,,,
1385,Department of Public Instruction,School building funds account book,1959-1961.,Alphanumerical,,,,
1388,Department of Public Instruction,School building specifications,1930-1939.,Alphanumerical,,Permanent. Retain for 1 year(s),,
1884,Department of Public Instruction,Normal scholarship records,1949-1954.,Alphanumerical,,Permanent. Retain for 1 year(s),,
1859,Department of Public Instruction,Temporary high school permits register,1917-1919.,Alphanumerical,,,,
6571,Schools for the Deaf and the Blind,Deaf-blind grants,1972-,Alphabetical by subject,"These grants are created by the Utah Project for Children with Dual-sensory Impairment. This program helps educate children who are both blind and deaf. The records are used for the administration of the project\, to collect data to support grant applications\, and to evaluate services provided. Included are financial records\, student information\, and program information of subcontractors.",Retain for 5 year(s) after end of project or program,Private,
9580,Schools for the Deaf and the Blind,Foster care subject files,1970-,Alphabetical by subject name,"These files were created by the business office as a reference file to track the foster care placement program. The files include handbooks for foster parents\, bus schedules\, child abuse information\, newspaper articles\, contracts between the Utah Schools for the Deaf and the Blind and the Department of Human Services for case worker monitoring services\, foster parent pay rates (names\, addresses\, income information\, telephone numbers)\, and general reading files and correspondence on subjects relating to foster care.",Permanent. Retain for 6 year(s) after expiration of contractual agreement,Public,
9612,Schools for the Deaf and the Blind,Superintendent's budget correspondence,1970-,Alphabetical by subject,"These files are maintained by the superintendent and mostly contain correspondence about budget matters. Subjects include legislative appropriations\, salaries\, teacher negotiations\, federal proposals for the Parent Infant Program (PIP)\, campus issues\, two-principal program\, and a survey of teachers.",Permanent. Retain for 5 year(s),Public,
1925,Department of Public Instruction,Teacher certification correspondence,1932-1958.,Alphabetical by teacher's last name.,,,,
10641,Board of Education. Office of Education,Directories,1951-2017.,Chronological,"This series contains personnel directories pertaining to Agriculture\, Business\, Driver's Education\, Home Economics\, Industrial Arts\, Music\, Science\, and Support Personnel.",Permanent. Retain until administrative need ends,Public,1.00 cubic foot 1 microfilm reel
23040,Department of Public Instruction,Utah Conference on Higher Education correspondence,1944-1960.,Chronological,"This series contains correspondence\, reports and financial records pertaining to the Utah Conference on Higher Education.",,Public,
9714,Schools for the Deaf and the Blind,Resource files,1989-,Numerical with alphabetical subject and title index,"These files are maintained by the Blind Parent Infant Program (PIP) office as a resource to parents and the general public. They include published articles and other information of interest to the school. The subjects include medical information\, activities for children\, behavior checklists\, and communication issues.",Retain until superseded,Public,
9752,Schools for the Deaf and the Blind,Periodical check-in cards,1983-,Alphabetical by title,"These cards track the Deaf School library's receipt of periodicals for acquisition and inventory purposes. The information includes title\, number of issues per year\, and the ones received.",Retain until administrative need ends,,
9683,Schools for the Deaf and the Blind,Land grant fund records,1957-1976.,Chronological.,"These records were created by the State Division of Finance. They report the amount of interest credited to the Land Grant Fund each quarter. This fund earns interest on monies received from property owned by the school but leased to other parties. The information includes fund name\, amount\, and total earned to date.",,Public,
6556,Schools for the Deaf and the Blind,Fringe benefit and insurance options files,1980-,"Alphabetical by subject, thereunder chronological.","Employees use these reference files in the personnel office to determine which tax deferral programs and insurance coverages are available. The documents include brochures on insurance types such as accidental\, life\, and medical. Correspondence from companies about changes in policy may also be included.",,Public,
23860,Professional Practices Advisory Commission,Utah Professional Practices Advisory Commission case files,1973-,Chronological,"These case files are compiled and retained based on complaints against licensed educators. They are used to make disciplinary decisions. Documents include investigative work of Utah Professional Practices Advisory Commission employees\, law enforcement and court reports\, hearing reports\, and letters or agreements completing the disciplinary process. Prior to 1997\, attorney work product was included in these files.",Retain for 50 year(s) after case is closed,Public,
7567,Schools for the Deaf and the Blind,Newspaper clippings,1957-1977.,Chronological,"These are newspaper articles primarily about the Utah Schools for the Deaf and the Blind. Articles are about state employees\, other deaf and blind schools\, disabled persons\, cost of living expenses\, and similar subjects. They were published by the Deseret News\, Salt Lake Tribune\, and Ogden Standard Examiner. The clippings are scattered in several places: a scrapbook\, three-ring binder\, and loose in a box.",Retain permanently,Public,
6613,Schools for the Deaf and the Blind,Teacher credentials,1979-,Chronological,"These records are created by the personnel office to keep track of individual teacher's credentials. The information is used to help determine salaries on a year-by-year basis and is also used to compile teacher turnover rates throughout the history of the school. Information includes teacher's years of experience\, educational degree\, whether the teacher has been certified for special education\, number of contract days\, and salary. The records also may contain correspondence pertaining to certification.",Retain for 10 year(s),Public,
6569,Schools for the Deaf and the Blind,Admissions log,1884-,"Chronological, thereunder alphabetical by surname","These records are used to document admissions for the School for the Deaf. The data from 1884-1989 are handwritten in two volumes. Information since 1990 has been recorded on the computer. The information includes the child's name\, date entered school\, birthplace\, cause of deafness\, age at which hearing loss was detected\, deaf relatives\, parent's name\, parent's birthplace\, parent's occupation\, residence\, date child was discharged or graduated from school\, and miscellaneous remarks.",Retain permanently,Private,
30245,Schools for the Deaf and the Blind,A History of the Utah School for the Deaf,1946.,None.,"These records document the organization and reorganization of governmental entities. Information includes history\, functional information\, geographical boundaries\, organizational files and related records.",,Public,0.20 cubic foot
9569,Schools for the Deaf and the Blind,Student registrations,1915-,Alphabetical by surname,"These registration forms\, completed by parents\, are created by the Utah Schools for the Deaf and the Blind to determine eligibility and provide student background information. The applications used between the years 1915-1948 are stored separately from current registration forms (1948-)\, which become a part of student academic files and are eventually microfilmed. Applications include the following information: _name\, date of birth\, where born\, born deaf or blind\, at what age hearing or sight was lost\, cause of deafness or blindness\, medical efforts made to restore functioning\, ways of communication\, medical data\, names\, residence\, health of parents and grandparents\, other deaf or blind relatives\, parent's occupation\, religious preference\, and comments.",Retain permanently,Private,
1927,Board of Education,Conference and workshop records,1940-,Alphanumerical,"Occasionally the State Board of Education organizes conferences on special topics of importance in public education. These are outlines of topics covered or proceedings of these conferences. This includes activities in elementary schools\, 1941; high school graduation requirements and school principles\, 1952; and curriculum improvement in secondary schools\, 1966.",Permanent. Retain until administrative need ends,Public,1 microfilm reel
3269,Board of Education,Budget and appropriation requests,1967-,Chronological.,"This series contains budget estimates and justifications prepared or consolidated by budget offices. The reports contain information pertaining to appropriation language sheets\, narrative statements\, workload/expansion plans and related schedules and data.",Permanent. Retain until administrative need ends,Public,1.00 cubic foot 2 microfilm reels
5621,Board of Education,Administrative records,1976-1978.,Alphanumerical.,"Sandy City Utah School District minutes; letter organizing Granite and Jordan districts. Fiche contains Board of Education's Utah Schools Newsletter\, Volume 5 1978.,Records detailing an organization\, which could include charts\, functional statements\, reorganization studies. Also administrative maps that show regional boundaries and headquarters of decentralized agencies or that show the geographic extent or limits of an agency's programs and projects.",Retain permanently,Public,1 microfilm reel
9682,Schools for the Deaf and the Blind,Title I program evaluations,1968-1971.,Chronological.,"These records were created by Business Support Services to document evaluations of programs and services supported by Title I grants. The school applied for grants to renovate or ""de-institutionalize"" certain buildings. Included are evaluations of Title I programs\, training sessions\, dining hall expenditures\, and home living programs for visually-impaired students. Some photographs of the dining hall are included.",,Public,
9751,Schools for the Deaf and the Blind,Enrollment registers,1884-1942.,Chronological,"These registers document student enrollment into the Utah Schools for the Deaf and the Blind. They include the term number\, student name\, residence\, date of arrival\, registration number\, age\, county\, parents' names and address\, and comments. There are four registers: 1884-1912\, 1898-1911\, 1913-1926\, and 1926-1942. The last volume also documents monthly student tuition payments between 1934-1937\, and gives tuition totals for the year.",Permanent. Retain for 1 year(s),Private,
7505,Schools for the Deaf and the Blind,Accounting administrative files,1940-,None,"Correspondence\, reports and data relating to voucher preparation\, administrative audit\, and other accounting and disbursing operations.",Retain for 3 year(s),Public,
5199,Schools for the Deaf and the Blind,Minute books,1906-1941.,Alphanumerical.,Contains historic information from meetings held at the Utah School for the Deaf and Blind.,,Public,
9579,Schools for the Deaf and the Blind,Student foster care case files,1970-,Alphabetical by surname.,"These case files document blind and deaf student adjustment to foster homes. They describe student problems\, family relationships\, and the students' mental and emotional growth during their stay at the foster home\, as observed by the social worker. The files contain foster care agreements (student's name\, foster parent signature\, and date)\, a primary characteristics survey\, and a Human Services summary.",Permanent. Retain for 6 year(s) after separation,Private,
9596,Schools for the Deaf and the Blind,Superintendent administrative files,1959-,Alphabetical by subject,"These files are created by the superintendent's office. They serve as the official correspondence and subject files for the Utah Schools for the Deaf and the Blind. They document accreditation and evaluation\, administration (organization\, policies)\, associations\, buildings and grounds\, budget and business affairs\, committees and councils\, executive correspondence\, external funding\, government\, instruction and curriculum development\, personnel subject files\, reports (annual\, master plans)\, special services\, staff development\, student activities (residential\, graduation\, mainstreaming)\, and transportation. The information also includes IQ scores from the 1954-1971 classes.",Permanent. Retain for 5 year(s),Public,
9715,Schools for the Deaf and the Blind,Library equipment checkout records,1988-,Alphabetical by teacher name,"These library records document requests and circulation of equipment. Included is the date\, type of equipment wanted\, equipment number\, and teacher name.",Retain for 1 year(s),,
7722,Schools for the Deaf and the Blind,Foster care reimbursement records,1984-,Chronological,"These files document the payments made to those who provide foster care for deaf and blind students. The information includes amount paid\, child's name\, dates of care\, caretaker's name\, and signatures. The original copy is sent to the Division of Finance for seven years\, after which it is destroyed. The school uses a duplicate copy for its administrative needs.",Retain for 3 year(s),Private,
8784,Schools for the Deaf and the Blind,Basic functional competency for blind students report,1981.,None,"This report was initiated by the School for the Blind as part of the 1980 Staff Needs Assessment\, to provide teachers an assessmentinstrument to certify student functional competency. The report defines basic functional competency\, identifies levels of functional competency for the time a student is served by the school (school objectives and performance indicators)\, and provides follow-up procedures to determine progress of students who have left the school. The report includes a detailed listing of skills and knowledge that represent student competence in communicating\, computing\, and grasping the processes and structure of democratic governance; as a consumer of goods and services; functional competence as a problem solver; and competence in daily living skills. The report gives both the objectives of the school in each of these areas and lists the performance indicators by which to measure student progress.",Permanent. Retain for 1 year(s),Public,
7698,Schools for the Deaf and the Blind,Cash book,1899-1921.,Chronological,"This book was created by the school treasurer to track monies and expenditures. The information was used for audit purposes. The data collected includes date\, debit type\, warrant number\, state appropriation amount\, and the expenditure categories: general maintenance\, library\, renovations\, kindergarten furnishing costs\, office boiler costs\, remodeling of main building\, finishing annex building\, shoe shop\, carpenter shop\, printing office\, sewing room\, pupils\, shop for blind\, grounds\, livestock\, renewals and improvements\, and miscellaneous.",Permanent. Retain until administrative need ends,,
28860,Board of Education,Carson Smith scholarship records,2005-,"Chronological, thereunder alphabetical by surname.","These records support the agency's function to determine the eligibility of students to participate in the Carson Smith Scholarship program for students with special needs (Utah Code 53A-1a-707(2008)). Records contain applications\, issuance documentation\, renewal requests\, as well as meeting review notes and related records.",Retain for 3 year(s) after final action,Exempt,
29778,Board of Education,PETTS program records,2007-2024.,Chronological.,"These records support the agency's function to determine the eligibility of students to participate in the Paraeducator to Teacher Scholarship Program (PETTS) Scholarship Program for students with special needs (Utah Administrative Code R277-526(2017)). Records contain applications\, documentation\, renewal requests\, as well as meeting review notes and related records.",Retain for 3 year(s) after final action,Public,
9560,Schools for the Deaf and the Blind,Curriculum guide for teachers of multiply handicapped hearing impaired,1978.,None,"This publication was created by the multiply handicapped curriculum committee to set a curriculum standard for hearing impaired students with additional disabilities. The report serves as a guide to the developmental stages of children in the following areas: conceptual development\, motor development\, perception and memory\, communication skills\, independent functioning\, and social functioning. Also included is a mastery scale to be used to evaluate each child.",,Public,0.20 cubic foot
1348,Board of Education,Publications,1920-2024.,Chronological.,"Documents created by the agency\, including pamphlets\, reports\, leaflets\, file manuals\, and other published or processed documents. These records include administrative\, academic\, and fiscal information; facilities; legislative action; and all other activities of the State Office of Education. Consists primarily of isolated publications not part of a more specific series.",Permanent. Retain until administrative need ends,Public,5.00 cubic feet 1 microfilm reel
1366,Board of Education,Teaching credentials applications,1898-1911.,Alphanumerical.,"These records document teacher applications for certification. Information may include age\, recommendations from professors and superintendents\, registrations\, certificates\, credentials filed\, school work completed\, and related records.",,Public,
1831,Board of Education,Status of teacher personnel reports,1951-,Chronological.,"This series contains reports on the current status of teachers in Utah. The reports include information pertaining to the number of personnel\, ethnic and racial background\, certification and training\, experience\, age and sex distribution\, teacher turnover\, authorization letters\, new personnel\, supply of teachers\, number of births in Utah\, population growth\, and enrollment.",Permanent. Retain until administrative need ends,Public,1.00 cubic foot 1 microfilm reel
84393,Board of Education,Literacy and English as a second language resource directory,i 1988-2024.,Alphabetical by title.,"_____This series contains catalogs of educational resources on both the state and local level. Each volume contains listings of each district's schools with outlines of the respective unit's instructional\, developmental and/or physical resources; and program specifics such as eligibility\, tuition schedules\, etc.\, are also included. The catalogs were produced as a reference for both public and private organizations dealing with educational programs\, directed particularly toward community and continuing education groups.,HOLDINGS: Utah Literacy and ESL Resource Directory.",Retain permanently,Public,
3349,Board of Education,Minority education reports,1968-2024.,Chronological.,"This series contains bibliographies\, assessments\, and surveys pertaining to minority education.",Permanent. Retain until administrative need ends,Public,2.00 cubic feet
10816,Board of Education,School finance reference manuals,1978-2024.,Chronological.,"This series contains annual finance reference reports to assist in understanding how public schools are funded. The reports contain information pertaining to regular\, restricted and unrestricted basic school programs\, special purpose programs\, board and voted leeway programs\, school building aid programs\, informational data\, minimum school program act\, administrative rules and a glossary of terms.",Permanent. Retain until administrative need ends,Public,1.00 cubic foot 1 microfilm reel
10631,Board of Education,Critical issues affecting education reports,1981-2024.,"Chronological, thereunder alphabetical by title.","This series contains reports produced by the Statewide Education Planning Commission. The members of the commission were appointed by the Board of Education on November 16\, 1979 to identify the critical issues facing education in the 1980s and to prepare a proposed plan of action for addressing these issues. The reports contain information pertaining to a master plan\, governance of public education\, public involvement and participation\, purpose and nature of schooling\, quality staff\, school facilities\, school finance\, and student potentialities.",Permanent. Retain until administrative need ends,Public,2.00 cubic feet
10677,Board of Education,Educational quality indicators reports,1967-2024.,Chronological,"The purpose of these reports is to examine a variety of indicators which describe the quality of education in Utah's public schools. The reports contain information pertaining to student academic achievement and aptitude\, student attitudes\, non-cognitive characteristics (such as academic self-concept) and evaluations of their school experiences. Results are from the American College Testing program (ACT)\, the Scholastic Aptitude Test (SAT)\, the Utah Statewide Educational Assessment program\, the Advanced Placement program\, and the National Assessment of Educational Progress program.",Permanent. Retain until administrative need ends,Public,2.00 cubic feet 1 microfilm reel
1316,Department of Public Instruction,Textbooks approved list,1930-1949.,Alphanumerical,,,,
1323,Department of Public Instruction,School district audit reports,1920-1969.,Alphanumerical.,"These are reports prepared by external auditors examining and verifying the school district's financial activities for the year. ""The audit required for any fiscal year shall be completed within six calendar months after the close of the fiscal year"" (UCA 51-2-2 (1995)). The audit is required to include ""the financial statements; the auditor's opinion on the financial statements; a statement by the auditor expressing positive assurance of compliance with state fiscal laws identified by the state auditor; a copy of the auditor's letter to management that identified any material weaknesses in internal controls discovered by the auditor and other financial issues related to the expenditure of funds received from federal\, state\, or local governments to be considered by management; and management's response to the specific recommendations"" (UCA 51-2-3(1) (1995)).",,Public,1 microfilm reel
12086,Board of Education,Accessioned records,1948-1979.,None.,"Records include: specialist reports (1948\, 1955\, 1964-66\, 1981)\, Research Council records (1956-57)\, Production Work reports (1948)\, Work Produced by the Publication Division (1953\, 1955)\, Public School Survey Research Commission reports (n.d.)\, research reports (1964\, 1966\, 1975)\, surveys and studies (n.d.) junior high evaluation criteria (n.d.)\, superintendents' records (circa 1950-1960)\, Statistical Bulletin 1968: Information Guide to Utah School Districts\, a copy of ""Predicting Career Performance of Physicians from Biographical and Medical School Information"" (a dissertation by Grover Campbell Loughmiller\, University of Utah,Department of Educational Psychology\, June 1970)\, and local histories written/compiled by third and fourth grade students and teachers (1934-1936).",,Public,
10670,Board of Education,Extended year summer school statistical reports,1966-1970.,"Chronological by year, thereunder alphabetical by school district.","This series contains reports which contain statistical and financial data for the extended year and summer school program. The reports contain information pertaining to courses offered\, number of staff involved\, enrollment\, and financial reports.",Retain for 5 year(s),Public,
1359,Department of Public Instruction,School district budget data,1911-1963.,Alphanumerical,,,,
1398,Board of Education. Office of Education,White House conference on education records,1955.,Alphanumerical,,Permanent. Retain until administrative need ends,,
1895,Department of Public Instruction,School buildings cost survey data,1956-1957.,Alphanumerical,,,,
1897,Department of Public Instruction,Association school reports,1962-1966.,Alphanumerical.,"Documents created by the agency\, including pamphlets\, reports\, leaflets\, file manuals\, other published or processed documents\, and the last manuscript report\, if not published\, relating to management projects.",,,
14058,Board of Education,Test results,1933-1949.,none,These are test results.,,Private,19 microfilm reels
14062,Board of Education,Evening high school student records,undated-2024.,none,,Retain permanently,,1 microfilm reel
17703,Board of Education,Statistical reports,1908-1969.,Numerical by district number,"Statistics on students\, faculty and staff in schools throughout the state\, submitted on standardized forms covering demographics and total number of new and transferred students. T",,Public,6 microfilm reels
1962,Department of Public Instruction,National defense education act funding application records,1959-1960.,Alphanumerical,,,,
1917,Department of Public Instruction,Uniform school fund distribution reports,1940-1967.,Alphanumerical,,,,
1937,Department of Public Instruction,Land board records,1959-1960.,Alphanumerical,This series likely was a creation of the forerunner of School Law and Legislation. Existing records now (1993) include the consultant's report (series 12852) and miscellaneous copies of records which are within the scope of technical reference files (see General Retention Schedule).,,Public,
2743,Department of Public Instruction,Vocational rehabilitation records,1948-1952.,Alphanumerical.,"These are correspondence from auditors\, finance\, and other departments.",,,1 microfilm reel
26100,Board of Education,Organization Chart,1959-1960.,None.,This file includes an organization chart for the Utah Board of Education and descriptions of responsibilities and job qualifications for the building and grounds department.,,Public,
28512,Board of Education,Utah Science Technology and Research program budget reports,2008-2024.,Numerical by year,"These records contain annual budget reports and supporting financial and budgetary documentation for the Utah Science Research and Technology (USTAR) program as administered by the Utah State Office of Education for grades seven through twelve. The reports document the amount of further education credits earned by teachers in multiple school districts throughout the state\, as well as monetary compensation that the state pays those teachers for earning the credits\, and are used by the Office of Education to ensure that schools are using funds correctly and effectively.",Permanent. Retain for 7 year(s),Private,2.00 cubic feet
30152,Board of Education,Meeting Recordings,2011-,Chronological.,These recordings document USBE board discussions that are a part of an open and public meeting.,Retain for 3 year(s),Public,
30155,Board of Education,Audit Committee meeting records,1990-,Chronological.,"These records are the meeting minutes and supplementary materials for the State Board of Education's Audit Committee. The Audit Committee meetings review internal matters and ongoing audits (Utah Code 63I-5-201(4)) and are not subject to the Open and Public Meetings Act\, therefore the records produced during these meetings are protected (Utah Code 52-4-103(9)(c)). The meeting minutes may also be referred to as summaries of action.",Retain permanently,Protected,
83740,Board of Education,Recipient report,1980-2024.,Alphanumerical by district name and number,These are reports of financial disbursements to districts from the main office and a listing of a financial transactions and allocations that go out to the school district. These records provide a breakdown of how the monies are divided according to minimum school budget allocation.,Retain for 5 year(s),,
9899,Board of Education. Office of Education,Financial Audit reports,1958-1990.,Chronological,Report prepared by internal or external auditors as a result of a financial audit.,Permanent. Retain until administrative need ends,Public,9 microfilm reels
17696,Department of Public Instruction,Circular letters and bulletins,1934-1944.,Chronological.,"This series is composed of annually produced volumes. Each volume serves as a record of activities for its respective year. The series contains letters\, memos\, fliers and reports from the various officials with responsibilities for administering the different divisions of the department. The records also include teaching aids\, directories\, and official textbook lists.",,Public,6.00 cubic feet 2 microfilm reels
85311,Board of Education,"Higher Education Act of 1965, Title V reports",1968-,Chronological.,"Title V of the Higher Education Act of 1965 used grant money to recruit qualified individuals into the teaching profession. A requirement of the grant was to develop a statewide plan to further this objective and to report to the federal government on any programs funded by this act. The state plan outlines administrative and fiscal procedures\, objectives of the plan and a progress report of programs operating in school districts.",Permanent. Retain until administrative need ends,Public,1.00 cubic foot 1 microfilm reel
84614,Division of Primary Education,Primary grades outlines,1921-1931.,Chronological by date.,"This series contains guides and materials to assist teachers in their individual subjects. The guides include basic steps for introducing new concepts while reinforcing prior instruction. Also included are poetry\, stories and other materials pertaining to the season or holidays during the period covered by the guides. The areas of curriculum include: arithmetic\, art\, civics\, geography\, health\, history\, language\, music\, nature\, reading\, science\, spelling\, and writing.",,Public,0.35 cubic foot
84855,Board of Education,Utah school laws,1880-1978.,Chronological.,"_____This series contains biennial publications of the laws and references to laws applicable to Utah education. This includes not only specific ordinances for education itself but also the laws pertaining to teachers and administration\, taxation\, funding\, etc. Although discontinued in 1971\, demand for the publication prompted re-issue in 1978.",Retain permanently,Public,1 microfilm reel
1295,Department of Public Instruction,Administrative records,1912-1968.,Alphanumerical.,"State Office of Education Contracts and Financial Agreements for Services 1980. Brochure listing ;procedures for preparing and monitoring contracts and financial agreements for doing business with the state.,These are pamphlets\, leaflets\, studies\, proposals and similar material printed by or for the school district or any of its departments\, programs or schools\, and made available to the public\, or the last manuscript report if not published.",,Public,1 microfilm reel
1302,Department of Public Instruction,School district statistical reports,1899-1961.,Alphanumerical.,"Documents created by the agency\, including pamphlets\, reports\, leaflets\, file manuals\, annual reports\, other published or processed documents\, and the last manuscript report\, if not published\, relating to management projects.",,Public,
1360,Department of Public Instruction,High school enrollment and attendance reports,1922-1946; 1979.,"Chronological by school year, thereunder alphabetical by school district.",Records provide high school and enrollment statistics.,,Public,1 microfilm reel
1328,Board of Education. Office of Education,School building plans and specifications,1911-1984.,Chronological by date.,"This series consists of two specific types of documents related to school buildings in Utah for initial construction\, and additions and modifications to and remodelings of existing buildings. The first type of documents\, plans\, may include schematics\, bid\, working\, and as-built drawings. The second type\, specifications\, may also be known as project manuals and are usually bound volumes. These volumes contain bid process instructions and specifications as to materials and methods that must be used in the construction process. The State Office of Education regularly received copies of these documents as part of the oversight process for school construction: a signature from a representative of the Office often appears with signatures from other state and local agency representatives involved in the school planning and building activities\, such as the State Fire Marshal.",,Public,183 microfilm reels
1379,Department of Public Instruction,School building construction project files,1914-1959.,Alphanumerical.,,,,
1383,Department of Public Instruction,National defense fund account books,1961-1962.,Alphanumerical,,,,
1387,Department of Public Instruction,School district financial reports,1896-1970.,Alphanumerical,"These are pamphlets\, leaflets\, studies\, proposals and similar material printed by or for the school district or any of its departments\, programs or schools\, and made available to the public\, or the last manuscript report if not published.",,Public,1 microfilm reel
1391,Department of Public Instruction,Employment contracts,1938-1942.,Alphanumerical,,,,
1825,Department of Public Instruction,Teacher experience statistical reports,1939-1940.,Chronological.,Series contains tabulations of teacher experience by county.,,Public,
1950,Department of Public Instruction,Teacher supply and demand study data,1948-1955.,Alphanumerical,,,,
10820,Board of Education. Office of Education,Salary schedule information reports,1966-2017.,Chronological.,"This series contains reports pertaining to the salary schedule of Utah's school district. The reports provide comparative data on teacher salaries\, a district-by-district compilation of the salary schedules\, and notes by each school district about the schedules.",Permanent. Retain until administrative need ends,Public,1.00 cubic foot 1 microfilm reel
17697,Board of Education. Office of Education,"A history of the Office of the State Superintendent of Public Instruction of Utah, 1900-1966",1967.,,This is a report published by the State Superintendent of Public Instruction of Utah in 1967 detailing the history of Utah education from 1900 to 1966. Dr. Lerue Winget conducted a study and wrote this analysis of past and current trends in Utah education.,,Public,1 microfilm reel
19532,Board of Education. Office of Education,Utah Conference on Higher Education reports,1945-1974.,Chronological.,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",,Public,1.00 cubic foot 1 microfilm reel
22541,Board of Education. Office of Education,Utah Conservation Education Committee report,1965.,none,"This fiche contains a report on Conservation Education in Utah Schools\, dated October 1965.",,Public,1 microfilm reel
28513,Board of Education. Office of Education,Core Academy facilitators' applications,2006-2015.,Alphabetically by name,"These records contain applications from teachers applying to be facilitators for the Core Academy for the Utah State Office of Education\, and include applications of both those who were hired and those who were not. These records are used to reference who was hired as a facilitator to help teach at Core Academy as well as what they taught and how much they were paid for teaching. There is personnel information contained in these files\, but they are not managed with Department of Human Resource Management personnel files.",Retain for 3 year(s),Public,
85314,Board of Education. Office of Education,"Elementary and Secondary Education Act of 1965, Title IV reports",1982.,Chronological,In 1980 the State Office of Education contracted with the Wasatch Institute for Research and Evaluation (WIRE) to conduct a three-year evaluation of programs founded and operated under the act. WIRE organized and managed the application for grants and the review process. The handbooks explain the guidelines and procedures used during this process.,Permanent. Retain until administrative need ends,Public,2.00 cubic feet 1 microfilm reel
84857,Department of Public Instruction,Course of study manuals,1894-1936.,Chronological,"In an effort to systematize and unify the instruction received in the public schools of Utah\, the department periodically published these guides which contain general statements of objectives for education at different grade levels and specific curriculum requirements. In later years separate guides were produced for elementary and secondary schools. Specific subject and character education supplements are included.",,Public,1.00 cubic foot 1 microfilm reel
84617,Board of Education. Division of Elementary Education,Teaching Aids newsletter,1953-1970.,Chronological.,"These are pamphlets\, leaflets\, studies\, proposals and similar material printed by or for the school district or any of its departments\, programs or schools\, and made available to the public\, or the last manuscript report if not published.",,Public,0.20 cubic foot
25634,Professional Practices Advisory Commission,Utah Professional Practices Advisory Commission investigative files,1997-,Chronological,"These files document complaints against licensed educators. They are maintained by the staff attorney as a separate investigative file from the Utah Professional Practices Advisory Commission case files (series 23860). They are used to make disciplinary decisions. Documents include investigative work of Utah Professional Practices Advisory Commission employees\, law enforcement reports\, court records\, hearing decisions\, attorney work product\, and letters or agreements completing the disciplinary process.",Retain for 50 year(s) after case is closed,Protected,
28771,Board of Education. State Charter School Board,Successful charter school applications and agreements,1999-,,"These records support the agency's function to authorize and promote the establishment of charter schools (Utah Code 53A-1a-501.6(1)(a)(2014)). Records document the approval of charter school applications\, and include the final charter agreements\, acceptance letters\, and the original application which contains a proposed mission statement and academic goals\, school governance and employment policy and procedure manuals\, and related documents.",Permanent. Retain for 5 year(s),Public,
84853,Board of Education. Textbook Commission,Official list of school textbooks,1918.,Chronological by date.,"This series contains the periodic volumes and annual supplements that list all adopted text materials approved for use in the state's schools. Each volume provides the title\, publisher and author as well as the text approval expiration date. In addition to this information\, the exchange\, wholesale and retail prices are also provided. The texts are arranged alphabetically by author under subject classifications.",,Public,2.00 cubic feet
20221,Lieutenant Governor,Interstate compacts,1922-,Chronological by date.,"These records contain Utah's compacts with other states regarding various issues. The records include agreements on water rights\, law enforcement\, education\, juveniles\, mental health\, motor vehicles\, supervision of parolees\, civil defense and disaster\, and inter-local cooperation agreements. The records include the Colorado River Compact\, which apportioned water from the Colorado River among six western states and has been an ongoing source of controversy since it went into effect.",Permanent. Retain for 5 year(s),Public,1.00 cubic foot
3095,Department of Cultural and Community Engagement. Division of Arts and Museums,Endowment for the Humanities report,1980-,Alphanumerical,,Permanent. Retain for 1 year(s),,
6533,Department of Cultural and Community Engagement. Division of Arts and Museums,Exhibit guides,1933-,Chronological.,"This series contains interpretive guides for exhibitions sponsored by the Fine Arts Council. Senate Bill 86 established the Fine Arts Council in 1899. The bill mandated that a competition and exhibition for Utah artists be held each year with selected art purchased for the permanent state collection. Most of the exhibit guides in this series were created for the annual competition and exhibition. Additionally\, there are some guides included for special exhibits and traveling collections sponsored by the Fine Arts Council.",Permanent. Retain until administrative need ends,Public,0.35 cubic foot
6536,Department of Cultural and Community Engagement. Division of Arts and Museums,Salt Lake theater commemorative program,1941-,Alphanumerical,,Retain permanently,,
6439,Department of Cultural and Community Engagement. Division of Arts and Museums,Utah arts calendar,1977-1978.,Alphanumerical,,,,
19017,Department of Cultural and Community Engagement. Division of Arts and Museums,FINET payment records,1995-,Alphanumerical by FINET number,"Records processed through the state accounting system that document the expenditure of cash and the appropriate supporting information. Includes payment invoices\, purchasing records\, and travel reimbursements.",Retain for 7 year(s),Public,
20109,Department of Cultural and Community Engagement. Division of Arts and Museums,Governor's awards in the arts,1989-,Chronological,"These records document the recipients of the annual Governor's Award in the Arts. Awards are given in eight categories: artist\, business\, patron\, community\, arts education\, elected officials\, arts organization\, and special citation. The award recipients are nominated by the general public. The series includes the following types of information: invitations\, press releases\, photos of winners\, paperwork from the selection committee\, and vendor information regarding printing and catering.",Permanent. Retain for 1 year(s),Public,2.00 cubic feet
20108,Department of Community and Culture. Division of Fine Arts,Economic impact study of arts and cultural institutions,1974-1980.,Chronological,"This series documents one of six case studies conducted during 1978 by staff of the Johns Hopkins University Center for Metropolitan Planning and Research in partnership with arts agencies in six U.S. cities\, including the Utah Arts Council. The study attempted to measure the economic impact of arts activities on selected metropolitan areas\, including Salt Lake City. Reports presenting the study's findings were published in 1980. These records include information relevant to the report prepared for Salt Lake City\, including research methodology\, reference materials\, report drafts\, and the final publications.",,Public,1.35 cubic feet 1 microfilm reel
23212,Department of Cultural and Community Engagement. Division of Arts and Museums,Utah Public Art Program building project case files,1985-,Numerical by project number,"These records document the activities\, progress\, and accomplishments of the Utah Public Art Program's building projects. The building projects provide artwork for public buildings throughout the state. The records are used to determine which buildings will receive artwork and which artwork will adorn the buildings Information includes meeting minutes\, committee members proposals\, contracts\, conversations\, notes\, and correspondence.",Retain permanently,Public,
23216,Department of Cultural and Community Engagement. Division of Arts and Museums,Ovations,1973-,Chronological,"Ovations is a quarterly publication of the Utah Arts Council. Its contents include agency news\, focus articles on noteworthy individuals and organizations\, and awards and grants information. It was previously published under two different names. From 1973-1979 it was called the Utah Arts Newsletter\, and from 1980-1993 it was called Repertoire.",Permanent. Retain for 1 year(s),Public,0.70 cubic foot 1 microfilm reel
23223,Department of Cultural and Community Engagement. Division of Arts and Museums,Utah Non-Profit training records,1994-,Chronological,This handbook is used for training sessions provided to Utah artists. The sessions provide artists with professional development opportunities and information to improve their standing in the field. The handbook provides a written companion to the training sessions.,Permanent. Retain for 5 year(s),,
23224,Department of Cultural and Community Engagement. Division of Arts and Museums,Community/State Partnership Program tour program visual image records,ca.1975-,None,"These records document events from the Community/State Partnership Program (CSPP) tour program. Information includes photographs\, slides\, and videotapes of the tour's programs and activities.",Permanent. Retain for 3 year(s),Public,
23229,Department of Cultural and Community Engagement. Division of Arts and Museums,Literary Partnership Projects correspondence,1990-,Chronological,These records act as contracts for the Literary Partnership Project. Information includes letters of agreements that act as contracts and copies of invoices paid under the letters of agreement.,Retain for 5 year(s) after expiration of contractual agreement,,
23231,Department of Cultural and Community Engagement. Division of Arts and Museums,Arts Education Panel records,ca.1970-,Chronological,"These records document the activities of the Arts Education Panel. This is a citizen panel that makes decisions on recommending artists to the Utah Arts Council for the Arts Education Program. The panel also makes recommendations for funding organizations. Information includes panel discussions\, notes\, comments\, and meeting minutes.",Permanent. Retain for 3 year(s),Public,
23836,Department of Community and Culture. Division of Fine Arts,Visual arts bulletin,1982-1994.,Chronological.,"The Visual Arts Bulletin is a quarterly newsletter published by the Utah Arts Council. The bulletin provides visual artists with information regarding competitions\, grants and funding\, and workshops. It also includes some in-depth articles on the status of the arts in Utah.",,Public,0.20 cubic foot
23854,Department of Community and Culture. Division of Fine Arts,Arts Education program resource records,ca. 1987-1997.,Alphabetical by subject.,"This series contains resource materials gathered and used by the Arts Education (AE) program staff. They treat topics such as arts advocacy\, underserved populations\, multi-cultural arts\, and learning theory. Magazines\, newsletters\, and articles from the National Endowment for the Arts and other like-minded organizations are also included\, helping to establish policies\, guidelines\, and goals for the Utah AE Program.",,Public,2.00 cubic feet
23912,Department of Cultural and Community Engagement. Division of Arts and Museums,Arts Education video tapes,1987-,Alphabetical by name of school.,"The Arts Education Program (AE) works with schools\, communities and nonprofit organizations\, to encourage lifelong learning in the arts. AE supports projects such as professional development for teachers and artist residencies in schools. This series contains video tapes of artist residencies completed in various elementary\, middle\, and high schools throughout the state of Utah.",Permanent. Retain until administrative need ends,Public,5.00 cubic feet
26454,Department of Cultural and Community Engagement. Division of Arts and Museums,Arts Education sponsor grant files,2004-,"Alphabetical by grant type, thereunder alphabetical by name of applicant.","This series contains sponsor applications for Art Education's Artist-in-Residence and other annual\, education grants programs. Sponsor applicants are nonprofit organizations\, schools\, and school districts interested in promoting arts education in Utah. Selected sponsors provide matching funds and also contract approved artists to participate in instructional programs. Arts Education uses the applications to track demographic information about program participants and to collect reference data about sponsors\, artists and completed projects. Information includes grant applications and supporting documents.",Retain for 10 year(s),Public,
59936,Department of Cultural and Community Engagement. Division of Arts and Museums,Traveling Exhibition Program evaluations,1980-,Numerical,"These evaluations indicate community response to exhibitions provided to communities and schools through the Traveling Exhibition Program. The evaluations include names of sponsoring institutions\, name of the exhibit\, ratings\, comments\, and descriptions of how each exhibition was used for educational purposes.",Permanent. Retain for 7 year(s),Public,
59935,Department of Cultural and Community Engagement. Division of Arts and Museums,Traveling exhibition program exhibition files,1982-,Alphabetical by title of exhibit,"These case files document the Traveling Exhibition Program\, providing a description of the exhibits and educational packets for sponsors. Includes photographs of the exhibit\, mock-ups and actual copy for publicity purposes\, inventories of art works\, lesson plans and suggestions for using the exhibit\, and other educational materials.",Permanent. Retain for 10 year(s),,
59971,Department of Cultural and Community Engagement. Division of Arts and Museums,Confirmation files,1982-,None.,"These checklists are used to track items that are loaned\, delivered\, and returned relevent to the Traveling Exhibition Program.",Retain for 3 year(s) after resolution of issue,,
30095,Department of Cultural and Community Engagement. Division of Arts and Museums,Governor's Conference on the Arts surveys,1967-1972.,Chronological,"These surveys were created by local cultural programs for the Division of Community and Culture in preparation for the Governor's Conference on the Arts. Surveys include program information\, governor's notes\, program directors' notes\, and notes on facilities and other materials used by local programs.",Retain permanently,Public,
59972,Department of Cultural and Community Engagement. Division of Arts and Museums,Traveling Exhibition Program Workshop administrative files,1981-,Chronological,"These files document the administration of workshops conducted in conjunction with the Traveling Exhibition Program. Information includes invoices\, memoranda\, and educational material.",Retain for 5 year(s),,
59976,Department of Cultural and Community Engagement. Division of Arts and Museums,Traveling Exhibition Program information request files,1980-,Chronological,"Acknowledgment records\, transmittal inquiries\, and requests that have been referred elsewhere for reply.",Retain for 3 year(s),Public,
6422,Department of Cultural and Community Engagement. Division of Arts and Museums,Activity list,undated,Alphanumerical,,Permanent. Retain for 1 year(s),,
6433,Department of Community and Culture. Division of Fine Arts,National art program reports,1978-1985.,Alphanumerical,"Documents created by the agency\, including pamphlets\, reports\, leaflets\, file manuals\, annual reports\, other published or processed documents\, and the last manuscript report\, if not published\, relating to management projects. Electronic versions of publications may be considered a duplicate if identical. If unique\, see Schedule 1 Item 44.",Permanent. Retain for 1 year(s),Public,
20103,Department of Cultural and Community Engagement. Division of Arts and Museums,Personnel files for permanent employees,1960-,Alphabetical by surname,"Complete work history of individual while employed by the State. Refer to UCA 67-18-1\, et seq. and DHRM standards on accessing\, maintaining\, and managing employee personnel files. When an employee transfers to another state agency\, the official personnel file must be sent to the new agency. The file should include current information on performance evaluations\, performance plans\, position description\, career mobility agreement\, insurance benefits notification (ADNT-1)\, job swap agreement\, and overtime agreement where applicable. Also contains application for employment\, employees' social security card (copy)\, Notice of personnel action (DHRM 33)\, Human resource profile/events (DHRM 34)\, Termination form (DHRM 35)\, Employment,eligibility verification form\, Exit interview form\, New employee orientation self-guide\, and retirement/deferred compensation plan notification (ADNT-2). May contain documentation on employee withholding\, completion of course certificates\, conflict of interest letters\, incentive award results\, letters of commendation\, leave records\, health records\, and leave adjustment reports.",Retain for 65 year(s) after separation,Private,
23096,Department of Cultural and Community Engagement. Division of Arts and Museums,Newspaper clippings,1977-,Chronological,"This series helps to document the history of the Utah Arts Council (UAC). The newspaper clippings cover a range of topics\, including local and statewide arts events\, public funding for the arts\, public opinion\, and agency news--providing various perspectives on UAC's influence and accomplishments.",Permanent. Retain for 3 year(s),Public,
23211,Department of Cultural and Community Engagement. Division of Arts and Museums,Folk arts publications and recordings,1992-,Chronological,"This series contains publications and recordings produced by the Folk Arts Program. It exhibits various types of artistic expression from diverse cultural groups living in the state of Utah. The publications include books\, newsletters\, audio recordings\, and other media types. The series consists primarily of isolated publications not part of a more specific series.,Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101(7)(2017) and 9-7-208(4)(2006).",Permanent. Retain for 1 month(s),Public,0.20 cubic foot
23214,Department of Cultural and Community Engagement. Division of Arts and Museums,Utah Public Art brochure,1998-,Chronological,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",Permanent. Retain for 7 year(s),Public,
23221,Department of Community and Culture. Division of Fine Arts,Annual conference records,1992-2001.,Chronological,"These records provide information about the Utah Arts Council's annual conference. Information includes names of participating artists\, names of participating educators\, and registration for the conference.",Permanent. Retain for 6 year(s),Public,
23225,Department of Cultural and Community Engagement. Division of Arts and Museums,Arts Education grant files,1985-,Chronological,These files contain copies of Arts Council contracts with artists in the Arts Education program. The files are used in dealing with artists' contract issues.,Retain for 10 year(s),,
23227,Department of Cultural and Community Engagement. Division of Arts and Museums,Utah Folk Arts apprenticeship project grant applications,1990-,Chronological,These records are used to bring new artists into the Utah Folk Arts apprenticeship program. Information includes original applications and payment documents.,Retain for 7 year(s),,
23241,Department of Cultural and Community Engagement. Division of Arts and Museums,Utah Arts Council reference guide,1985-,Chronological,"This publication is provided to the Board members and employees of the Utah Arts Council (UAC) to help familiarize themselves with the Arts Council and its operations. The reference guide also provides contact information for Board members and employees. Information includes the UAC's mission statement; statutes and bylaws; directory information for Board members\, advisory panels\, and UAC committees (names\, spouses' names\, home addresses\, and home telephone numbers); organizational chart; a guide to services; strategic plans; available grants; roles and responsibilities of the UAC; and the history of the UAC.",Permanent. Retain for 1 month(s),Public,0.35 cubic foot
22323,Department of Cultural and Community Engagement. Division of Arts and Museums,Design arts city planning photographs,1977-,"Chronological by date, thereunder alphabetical by city or area",These aerial photographs are used for community design projects and city planning. The Arts Council uses these photos in assisting communities with city planning projects. The photos document the layout of the communities and provide a valuable historical resource to document physical changes in Utah's communities. The records contain both color and black and white photographs.,Permanent. Retain for 2 year(s) after completion of publication or report,Public,2.20 cubic feet
23900,Department of Community and Culture. Division of Fine Arts,Utah Guide Project photographs,1981-1982.,Alphabetical by name of photograph's source.,"""Utah: A Guide to the State"" is a publication of self-guided tours and written vignettes of eight different regions of the state of Utah. The first edition was done as part of the WPA in the 1940s\, the second edition in 1982\, and the third edition in 1998. This series contains photographs and slides gathered from various sources throughout the state for publication in the second edition.",,Public,1.00 cubic foot
23939,Department of Community and Culture. Division of Fine Arts,Board appointments,1956-1980.,Chronological in reverse order.,"The Board of Directors of the Utah Arts Council (UAC) is comprised of thirteen members\, each appointed to a four-year term by the Governor. Nine members represent individual artistic disciplines and four are appointed from the community at large. This series contains copies of letters of appointment signed by the Governor sent to new board members. There is some related correspondence from the UAC director also included.",,Public,0.20 cubic foot
23921,Department of Cultural and Community Engagement. Division of Arts and Museums,Utah Arts Resource Directory,1984-,Chronological.,The Arts Resource Directory is a listing of arts events and arts organizations throughout the state of Utah. The directory is compiled and periodically updated by the Utah Arts Council. The information on each arts organization is categorized according to their respective functions.,Permanent. Retain until administrative need ends,Public,0.20 cubic foot 1 microfilm reel
25893,Department of Cultural and Community Engagement. Division of Arts and Museums,Utah Commemorative Quarter records,2004-,Alphabetical by category.,"This series contains records for the Utah Commemorative Quarter Contest and the Commemorative Quarter Launch. As part of its 50 State Quarters Program\, the United States Mint planned to produce over 450 million quarters honoring the State of Utah. To assist in the design selection process for the Utah quarter\, the State of Utah sponsored a design contest open to school children and adults. Submissions were accepted until June 1\, 2005\, and the winning design was unveiled in May of 2006. Minted Utah quarters began circulation in 2007. Contest materials include copies of the design criteria and rules\, contest submissions and narratives\, correspondence\, booklets\, media recordings\, and other memorabilia. Information found on the submission form includes submitter's name\, address\, and design contents. The Commemorative Quarter Launch introduced the new Utah quarter to the people of Utah and the Nation. The Launch was held on November 9th\, 2007\, at the Rio Grande Depot in Salt Lake City.,Launch materials include correspondence; memorabilia; and planning\, implementation\, and media materials.",Permanent. Retain for 1 year(s),Public,
28246,Department of Cultural and Community Engagement. Division of Arts and Museums,State of Utah fine art collection records,1899-,Alphabetical by artist last name.,"These records document the history and the condition of the State's Fine Art Collection. Records are used to answer research questions\, keep current and complete records about the artworks included\, document state ownership\, and monitor and track the pieces in the collection. Each record may contain: an object worksheet\, a record of exhibitions and loans\, a request of payment/donation receipt or other proof of purchase\, a condition report\, and any other supplemental materials that may be relevant to the history and provenance of the piece.",Retain permanently,Protected,
59937,Department of Cultural and Community Engagement. Division of Arts and Museums,Traveling Exhibition Program loan records,1979-,Alphabetical by name of borrowing entity,"These are receipts which identify sponsors who have received art work from the state collection on loan. Information includes\, the name of institution borrowing the art work\, address\, purpose of loan\, duration\, description of material\, and the artists' names.",Retain for 13 year(s) after resolution of issue,Private,
29640,Department of Cultural and Community Engagement. Division of Arts and Museums,Uinta Basin folklife survey,2017-,Alphabetical by artist or event name.,"These records help the Division accomplish their mandate to ""advance the interests of the arts... within the state..."" (Utah Code 9-6-201(3)(2017)). Records document fieldwork and ethnographic studies of traditional arts and lifeways in Uintah\, Duchesne\, and Daggett counties (the Uinta Basin). Records include photographs\, audio recordings\, and video recordings of artists\, artist interviews\, and events. Also includes profiles of each artist and event\, and related records.",Permanent. Retain for 5 year(s),Public,
81322,Department of Cultural and Community Engagement. Division of Arts and Museums,Performing arts tour sponsor contracts,i 1983-,Alphabetical by artist,"These are contracts binding a sponsor of a performing tour residency to the terms set by the Performing Arts Tour Program in order to host artists and performing organizations. The contracts establish the method of payment and requirements of the tour. This includes names of artists\, performing organizations\, sponsors\, invoices\, terms of the contract\, dates involved\, and financial information.",Retain for 5 year(s),Public,
81328,Department of Cultural and Community Engagement. Division of Arts and Museums,Press releases,1980-,Chronological,"These are press releases issued by the Utah Arts Council (UAC) to promote UAC programs and events\, and to solicit applicants for grants and artistic competitions. The press releases include the following types of information: names of artists\, names of UAC employees and board members\, event descriptions\, types of grants to be awarded\, and guidelines for the grants application process.",Permanent. Retain for 6 year(s),Public,1.00 cubic foot
81300,Department of Cultural and Community Engagement. Division of Arts and Museums,Folk arts visual media collection,i 1977-,Alphabetical by topic,"These files are slides\, black and white photographs\, and video tapes which document interviews with traditional artists\, field work research of the program staff\, and performances. The initial field work and interviews are used in preparing additional exhibits by the agency. These records include names of the artists; events; and photographs in various formats of interviews with artists\, initial field work\, performances\, and displays.",Retain permanently,Public,
81304,Department of Cultural and Community Engagement. Division of Arts and Museums,Folk arts project files,i 1977-,Alphabetical by project name,"These are case files of special projects conducted by the Folk Arts Program to prepare a public presentation of traditional art. The presentation may be a video tape\, a slide show\, a concert of folk music\, a festival of folk art\, or other types of public display. These files include sketches of exhibits\, correspondence\, records of expenditures\, mailing lists of involved artists\, loan forms\, release forms to give permission to publish materials\, and budget information.",Permanent. Retain for 10 year(s),Public,1 microfilm reel
81306,Department of Cultural and Community Engagement. Division of Arts and Museums,Folk arts program historical records,i 1977-,Alphabetical by topic,"These records provide a history of the projects of the Folk Arts Program\, and are used to document further planning. Information includes pamphlets\, brochures\, news releases\, posters\, postcards\, and other materials representing the program.",Permanent. Retain for 10 year(s),Public,2.50 cubic feet
81308,Department of Cultural and Community Engagement. Division of Arts and Museums,Grants review meeting files,i 1978-,Chronological,"These files document the review process as conducted by the Grants Review Meetings where grant applications are considered and recommendations for the awards are made\, subject to the approval of the Utah Arts Council Board. The minutes of the meeting and the materials prepared for the members provide documentation for the recommended awards. These files include minutes\, agenda\, meeting materials prepared for the participants concerning the applicants\, travel documentation for the members traveling to the meeting\, and names and addresses of the members.",Permanent. Retain for 7 year(s),Public,
81278,Department of Cultural and Community Engagement. Division of Arts and Museums,Arts in Education artist report forms,i 1977-,Alphabetical by residency sponsor,"These are written reports and correspondence that are completed at the end of a residency by the artist or performing organization to describe how the goals of the residency were met\, the benefits to the school\, the cooperation of the sponsor\, and comments and suggestions for program improvement. These reports include names of residencies and artists involved\, description of the presentations and audience reception\, and the goals and accomplishments of the particular residency.",Retain for 5 year(s),Public,
81247,Department of Cultural and Community Engagement. Division of Arts and Museums,History of the Arts Council files,1899-,Chronological,"These files\, maintained by the director of the Arts Council\, document the history of the Arts Council from its enabling legislation in 1899 to the present. The files indicate the goals\, priorities\, programs\, and successes of the Council\, and those who have served on the Board of the Arts Council. These files include correspondence\, photographs\, board member vitae and information\, special program materials\, copies of legislation\, and documentation concerning the goals and standards set by the Council.",Permanent. Retain for 3 year(s),Public,
81325,Department of Cultural and Community Engagement. Division of Arts and Museums,Performing arts tour program master panel book,i 1983-,"Alphabetical by discipline, thereunder by artist","This book is a compilation of information of artists and performing organizations which have applied for residencies coordinated through the Performing Arts Tour Program. The master book is compiled from the panel books and is used to chart who has applied to participate in the program and who is available according to artistic discipline. The information includes names of artists and performing organizations applying to participate in the program\, as well as a description of services offered.",Retain for 3 year(s),Public,
81297,Department of Cultural and Community Engagement. Division of Arts and Museums,Design program slide collection,1986-,Alphabetical by area,These are slides taken of Utah architecture and design to document community development and to provide examples of good and bad planning and design. This includes slides of buildings and other aspects of Utah's design culture.,Permanent. Retain for 5 year(s),Public,
81289,Department of Cultural and Community Engagement. Division of Arts and Museums,Expenditure vouchers index,i 1984-,Chronological,"This index is a finding aid to the expenditure vouchers used by the Arts Council in the payment of grant awards and other funds. The index includes name of vendor\, artist or organization\, voucher number\, and amount.",Retain for 1 year(s),Public,
10372,Spanish Fork (Utah). Parks and Recreation Department. Cemetery.,Interment registers,1853-,Chronological by date of death.,"This series contains a number of volumes of interment registers for the Spanish Fork City Cemetery. Register formats differ between volumes but most include columns for the name of the deceased\, date and place of birth\, parents' names\, marital status\, date and place of death\, cause of death\, and location of grave. A few entries in the oldest volume predate burial in the City Cemetery; those individuals are listed as buried in the Old Palmyra graveyard. One of the volumes contains original pages rebound in new book cover; the pages remain in original order but because the binding format is different\, their layout differs from the original ledger.",Retain permanently,Public,1.20 cubic feet 3 microfilm reels
18887,Davis County (Utah). County Sheriff,Dispatch Recordings,1980-,Chronological,These are twenty-four-hour digital recordings of incoming and outgoing phone or radio calls made to and from the dispatch office. They are used to document the actions of dispatch personnel. Portions of the tapes concerning questionable cases may be transferred to discs and become part of the investigative file.,Retain for 1 year(s),Private,
28092,Davis County (Utah). County Sheriff,Mobile audio visual device records,ca. 2001-,chronological,Records document the actions of officers on duty as well as the behavior of any person encountered. Only recordings not categorized in the system are included in this series. Recordings of potential incidents are part of a separate series. Records document the actions of dispatch and law officers on duty.,Retain for 6 month(s),Public,
27663,Nebo School District (Utah),Kindergarten Guide,1967.,,Provided as a guide for the identification of early performance of each child and the prevention of potential problems. The report evaluates their functioning level and makes recommendations for placement in a planned learning system.,,Public,1 microfilm reel
11857,Nebo School District (Utah).,Payroll reports,1920-1960.,Chronological by date.,"Payroll for individual schools showing employee's name\, position\, attendance\, salary\, deductions\, amount due\, and warrant number. Also shows amounts paid to male teachers and to female teachers. Certified by the principal.",Retain for 65 year(s),Private,
30151,Nebo School District (Utah),Payson District School Register,1900-1901,"By gender, thereunder alphabetical by student name.","This information includes each student's name\, date of birth\, parents or guardians; date student entered and exited the school and the number of days in attendance.",,Public,0.50 cubic foot
25294,Nebo School District (Utah),Publications,1970-,Chronological by year.,"These are pamphlets\, leaflets\, studies\, proposals and similar material printed by or for the Nebo school district or any of its departments\, programs or schools\, and made available to the public\, or the last manuscript report if not published. Holdings include ""Middle School Evaluation Report"" (1970)\, ""Migrant Education"" (1970)\, and Official Statement for building bonds (1978).",Permanent. Retain until administrative need ends,Public,0.20 cubic foot 1 microfilm reel
30544,Nebo School District (Utah).,Payson High School yearbooks,1952-1954,Chronological by publication year.,"Any record of enduring value\, regardless of format or platform\, that is disseminated by a governmental entity for public distribution. These may include website content\, printed publications\, newsletters\, social media posts\, and similar records. See Utah Code Section 9-7-101(7)(2017) and 9-7-208(4)(2006).",,Public,0.20 cubic foot
83968,Nebo School District (Utah). Department of Personnel,Career ladder project files,1985-,Alphabetical by name of teacher,"These files document the promotion process under the career ladder program. Teachers submit two copies of an application for promotion to the personnel office. A committee reviews the applications and determines whether a promotion is warranted. Each file contains: an administrator's and a principal's report\, a report on student achievement\, a student's survey\, and parent's survey.",Retain for 3 year(s),,
83967,Nebo School District (Utah),Attendance accounting printouts,1978-,"alphabetical by name of school, thereunder by grade.","This computer printout contains totals of student attendance. It is used for reports submitted to the Office of Education for funding purposes. The information is compiled from the actual roll books. It is printed after the completion of each term and contains year-to-date information. It includes: student number\, name\, sex\, number of days attended by term\, entry date and withdrawal date.",Retain for 1 year(s),Private,
83966,Nebo School District (Utah). Department of Finance,Class rolls,[ca._1897]-1984.,"Chronological, thereunder alphabetical by school and teacher's name","These books are of various sizes but were maintained by elementary\, intermediate\, and high school teachers to record student attendance. They include school year\, name of school\, name of teacher\, names of students\, entry date\, exit date\, days attending school\, days absent\, and sometimes grades. In l984\, attendance records were automated.",,Exempt,
30449,Nebo School District (Utah). Spanish Fork High School,Spanish Fork High School yearbooks,1977-1978.,Chronological.,"These yearbooks document school activities. They are compiled by a yearbook staff with the assistance of a teacher advisor. The yearbooks contain names and photographs of the faculty\, staff\, and individual students by grade\, school clubs\, sports\, cultural events\, and academic and social activities.",Permanent. Retain for 25 year(s),,
11859,Nebo School District (Utah). Department of Finance,Administrative records,1953-1959.,none,"Includes clerk's annual reports\, budgets\, insurance records\, and janitorial contracts.",Permanent. Retain for 1 year(s),,
14449,Nebo School District (Utah). Department of Finance,Student cumulative record,ca. 1927-,Alphabetical by student's surname,"These student's official transcripts copies of achievement test scores\, report cards and health records document student performance and are used for reference purposes. The transcript (series 84708) is the permanent part of the student record and includes student's name\, address\, birthdate\, parents' names\, lists of high school classes and grades\, date of graduation\, test scores\, class ranking\, grade point average\, and social security number.",Retain for 3 year(s) after separation,Exempt,
25172,Nebo School District (Utah),Special education student records,1976-,"Chronological by graduation year, thereunder alphabetical by student's name.","These files document students enrolled in the district's special education programs in accordance with the provisions of 34 CFR 300(2003). The records are required to receive federal and state special education funding. Services can be discontinued when student is reclassified as no longer needing special education services\, the student moves\, graduates\, or refuses the services. These student folders contain various reports and completed forms including individualized education program records (IEPs)\, inspection logs\, evaluation and re-evaluation forms\, parental approval forms\, test protocols\, parent surveys\, parent information\, third party information\, placement documents\, refusal of services forms\, and other legal documents required by federal regulations and state rules to verify a student's disability and need for special education services. The student's official transcript is not part of these records.",Retain for 5 year(s) after separation,Exempt,
28009,Canyons School District (Utah). Oak Hollow Elementary School,Grade roll books,1998-,Chronological,"The sheets include a description of the course\, course number\, teacher's name\, room number\, student number\, student's name\, sex\, grade\, and the grade received in the class. Grades are recorded in official transcripts.",Permanent. Retain for 41 year(s),Exempt,
27271,Granite School District (Utah),Scott School daily registers,"1886, 1891-1903.",Chronological.,"These are official registers of Scott School\, which was an early all-grade pioneer school. They contain student registration\, grades\, and attendance. The school\, although remodeled\, still stands at 3300 South and 500 East and is now the Pioneer Craft House.,Official transcripts document students' graduation from high school and verify classes attended and credits earned. Transcripts should note suspension and expulsion from school. Transcripts of students who did not graduate are included in this schedule.",,Public,0.35 cubic foot
28012,Canyons School District (Utah). Oakdale Elementary School,Grade roll books,1973-,Chronological,"The sheets include a description of the course\, course number\, teacher's name\, room number\, student number\, student's name\, sex\, grade\, and the grade received in the class. Grades are recorded in official transcripts.",Permanent. Retain for 41 year(s),Exempt,
28014,Canyons School District (Utah). Oakdale Elementary School,Office reports,1973-,Chronological,"These are the class rolls maintained by each teacher. They are used to record student attendance. Attendance has been computerized in all Utah school districts and the use of class rolls has been discontinued. These rolls contained teacher's name\, students' names\, school and class\, entry date\, exit date\, days of absence\, and sometimes grades. Some class rolls may be the only surviving record of student attendance and grades and would require permanent retention (See Official transcripts\, item 17-3).",Permanent. Retain for 41 year(s),Exempt,
27925,Canyons School District (Utah),Draper School student registers,1913-1967.,"Chronological by school year, thereunder by grade or alphabetical by instructor.","These are the class rolls maintained by each teacher. They are used to record student attendance. Attendance has been computerized in all Utah school districts and the use of class rolls has been discontinued. These rolls contained teacher's name\, students' names\, school and class\, entry date\, exit date\, days of absence\, and sometimes grades. Some class rolls may be the only surviving record of student attendance and grades and would require permanent retention (See Official transcripts\, item 17-3).",,Private,8.75 cubic feet
29117,Granite School District (Utah),Granger High School official transcripts,1958-,"Chronological, thereunder alphabetical by student name.","These transcripts document the classes students attended and the credits they earned. Transcripts document graduation and may include records for students who did not graduate. Transcripts may include class lists\, attendance\, test scores\, and suspensions or expulsions from school. Class rolls may take the place of missing official transcripts.",,Exempt,
29121,Granite School District (Utah),Hunter High School official transcripts,1990-,"Chronological, thereunder alphabetical by student name.","These transcripts document the classes students attended and the credits they earned. Transcripts document graduation and may include records for students who did not graduate. Transcripts may include class lists\, attendance\, test scores\, and suspensions or expulsions from school. Class rolls may take the place of missing official transcripts.",,Exempt,
14229,Governor's Office of Economic Development.$bBusiness Development,Contract electronic database,1992-2015.,,"Database managed withthe commercial software package Quattro Pro and paper reports generated from the database at irregular intervals\, maintained in order to allow rapid access to information about contracts entered into by the department (DCED) or its constituentagencies. Database includes: contract name and number\, contractor name\, begin and end dates\, program within DCED responsible for contract\, bid process used\, budgeted amount for project\, invoice numbers\, contract amount\, and balance owing. The two paper reports include the current contract report which lists all contracts which are in force and includes: date updated\, contract number\, name of contractor\, amount\, expiration date\, and contracting agency and the the summary report which lists all contracts in the database and includes: contract number\, contractor\, begin and end dates\, contract amount\, amount paid\, and balance owing.",Retain for 6 year(s) after expiration of contractual agreement,Public,
14230,Governor's Office of Economic Opportunity. Business Development,Opinions of counsel,1993-,Alphabetical by name of requesting agency,"This series contains the opinions offered by Department of Community and Economic Development (DCED) counsel in response to requests from DCED executives. These opinions may concern any matter which arises and is pertinent to the administration of DCED\, its agencies\, or its programs.",Permanent. Retain for 5 year(s),Public,
14233,Governor's Office of Economic Opportunity. Business Development,Copy machine reports,1992-,Chronological,"This series contains reports from the Division of Business and Economic Development (DBED) and its constituent entities to Copy Services at the Department of Administrative Services. They are maintained in order to have a properly apportioned billing for services among DBED units and to provide information necessary for the restocking of copier supplies. The report contains the date of issue\, the low organization number\, and the number of copies being reported.",Retain for 2 year(s),Public,
14244,Governor's Office of Economic Opportunity. Business Development,Board general correspondence,1989-,Chronological,"Correspondence of the board members primarily concerning issues of meeting attendance\, placing items on the agenda\, and related issues.",Retain for 3 year(s),Public,
19960,Governor's Office of Economic Opportunity. Procurement Assistance,Workshop records,1991-,Chronological,"These records document the annual Utah Supplier Development Conference\, sponsored by the Procurement Outreach office. This large event\, in which 300-400 small companies in Utah participate\, assists businesses in working with the federal government. All related government agencies and large commercial entities are invited to come and help the small business get acquainted with each other\, their buyers\, and to sell their products. Products needed by the federal government change frequently\, so the conference serves as a way to keep small business informed of current demand. Information includes informal minutes from meetings following the conference\, handouts\, a directory\, mailers\, correspondence sent\, budget,records\, publicity items\, speaker information\, brochures\, news articles\, and other data gathered to organize the conference. These data are summarized in the Monthly activity reports\, series 14262\, and retained permanently there.",Retain for 5 year(s),Public,
14898,Governor's Office of Economic Opportunity. Centers of Excellence,Centers of Excellence Program annual reports,1987-,Chronological by date.,"These reports are filed annually with the State Legislature\, and are created due to legislative mandate. Information includes a summary of active and discontinued centers' activities during the preceding year\, spin-off companies formed from the centers\, and economic impact for the state in jobs and income from the Centers of Excellence Program.",Permanent. Retain for 5 year(s),Public,
14571,Governor's Office of Economic Opportunity. Centers of Excellence,Technology Alliance Program requests for proposal,1989-,Chronological,These records are solicited and unsolicited unsuccessful bids and proposals to provide products or services to an agency by a private contractor.,Retain for 6 year(s) after expiration of contractual agreement,Public,
6683,Governor's Office of Economic Opportunity. Business Development. International Development,International Development trade files,1984-,None,"These records are created by the International Business Development trade office. The records document efforts by the office and Utah communities to attract overseas businesses to Utah and increase exports from Utah companies to Asia and the Pacific Rim. Information includes federal government reports about foreign businesses and business climates; brochures about Utah and the mountain west printed in Japanese; correspondence between the office\, Utah communities\, companies interested in locating operations in Utah\, and local companies interested in exporting goods; and brochures about the various Utah companies that wish to export their goods to Asian and Pacific Rim markets.",Retain for 3 year(s),Private,
14322,Governors Office of Economic Opportunity. National Business Development Office,Governor's marketing trip records,1989-,Chronological,"These records document payments made to state employees and agencies for the purpose of reimbursing travel\, transportation\, equipment\, service\, training\, and other reimbursable costs. Records include correspondence\, forms\, travel reservations\, travel authorizations\, per diem vouchers\, transportation requests\, hotel reservations\, invoices\, itemized expenses\, and other supporting records used to validate reimbursable expenses.",Retain for 3 year(s),Public,
14226,Governor's Office of Economic Opportunity. Business Development,Subordinate agency oversight records,1992-,"Alphabetical by agency name, thereunder chronological","Quarterly budget reports\, monthly activity reports\, statements of agency goals\, and correspondence in three-ring binders relating . to oversight of subordinate agencies by the division administration. Quarterly budget reports include expenditure descriptions\, fiscal year budget\, comparisons of budgeted and actual expenditures\, encumbrances\, and balances remaining unencumbered. Monthly activity reports comprise the second section of each binder. These reports include a summary of staff activity for each month\, including meetings\, training\, projects underway\, and projects planned or completed during the month. Agency goals include action plans\, quantifiable goals\, budget goals\, and programmatic objectives. Miscellaneous correspondence,between the division and agency\, and copies of selected letters of import from the agencies to outside entities are included.",Permanent. Retain for 3 year(s),Public,
14241,Governor's Office of Economic Opportunity. Business Development,Board of Business and Economic Development member disclosure statements,1992-,Alphabetical by board member surname,"This series contains the forms or letters which disclose the involvement of members of the Board of Business and Economic Development in business with the State of Utah. They are maintained in order to comply with the requirements of the Utah Public Officers' and Employees' Ethics Act [UCA 67-16-1 et seq. (1994)]. The records include the name of the board member\, home address\, any firms which the member is assisting in their dealings with the state\, and any firms which do business with the state for which a member is an officer. Miscellaneous related correspondence may also be included.",Retain for 5 year(s),Public,
14269,Governor's Office of Economic Opportunity. Business Development,Appropriation allotment files,1988-,Chronological,Allotment records showing status of obligations and allotments under each authorized organization number.,Retain for 10 year(s),Public,
14271,Governor's Office of Economic Opportunity. Business Development,Cost accounting reports,1988-,Chronological,"Reports maintained by receiving and reporting units\, which document how much it costs an entity to provide a service and the fee they charge for that service.",Retain for 7 year(s),Public,
14282,Governor's Office of Economic Opportunity. Business Development,Petty cash records,1988-,Chronological,"Records which verify all monies received or expended through a petty cash account. Includes cash receipts\, adding machine tapes\, daily accounting records\, reconciliation\, transmittals\, etc.",Retain for 3 year(s),Public,
23333,Governor's Office of Economic Opportunity. Business Development,Publications,1986-,Chronological.,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",,Public,
14281,Governor's Office of Economic Opportunity. Business Development,Inter-departmental transfer requests,1988-,Chronological,An accounting document that requests the transfer of funds between agencies for services rendered or materials purchased.,Retain for 3 year(s),Public,
14287,Governor's Office of Economic Opportunity. Business Development,Warrant requests,1988-,Chronological.,Requests from state agencies to the Division of Finance to pay vendors for supplies and/or services the vendors have provided to the agencies.,Retain for 7 year(s),Public,
14263,Governor's Office of Economic Opportunity. Procurement Assistance,Travel reimbursement files,1985-,Alphabetical by employee surname,"These records document payments made to state employees and agencies for the purpose of reimbursing travel\, transportation\, equipment\, service\, training\, and other reimbursable costs. Records include correspondence\, forms\, travel reservations\, travel authorizations\, per diem vouchers\, transportation requests\, hotel reservations\, invoices\, itemized expenses\, and other supporting records used to validate reimbursable expenses.",Retain for 3 year(s),Public,
14887,Governor's Office of Economic Opportunity. Centers of Excellence,Employee travel files,1989-,Chronological,"Correspondence\, forms\, and related records pertaining to agency travel and transportation functions.",Retain for 3 year(s),Public,
14896,Governor's Office of Economic Opportunity. Centers of Excellence,Centers of Excellence Program executive correspondence,1987-,Alphabetical by subject or correspondent name,This is the correspondence of the director of the Centers of Excellence Program. It is maintained to preserve a documentary history of the activities of the director and the program in Utah.,Permanent. Retain for 5 year(s),Public,
14900,Division of Business and Economic Development. Bureau of Business Creation,High Tech Express publications,1990-1994.,Chronological,These video tapes and brochures were created by the Technology Alliance Program in order to promote technological development in Utah. The High Tech Express program was a four-year program with that objective.,Permanent. Retain for 5 year(s),Public,
6652,Governor's Office of Economic Opportunity. Business Development. International Development,Utah Taipei trade office financial reports,1987-,Chronological.,"These records are created by the International Development Office within Community and Economic Development. They are primarily bank statements which track the deposit\, withdrawal\, and transfer of money in the Taipei\, Taiwan branch office.",Retain for 7 year(s),Public,
14300,Governors Office of Economic Opportunity. National Business Development Office,Annual report to the Legislature,1989-,Chronological,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",Permanent. Retain for 5 year(s),Public,
14227,Governor. Office of Economic Opportunity,Contract correspondence,1993-,Alphabetical by computer file name,This series contains form letters used in correspondence with contractors. These letters are maintained in electronic form.,Retain,Public,
28801,Governor. Office of Economic Opportunity,Audit reports,1980-,Chronological,These records support the agency's function to evaluate the effectiveness of programs and operations administered in order to facilitate economic development in the state (Utah Code 63N-1-201(3) (2015)). Reports document initial findings of the audit and final recommendations for improvement.,Permanent. Retain for 8 year(s),Public,
15190,Governor.$bOffice of Economic Development,Publications,1968-1995.,Chronological.,"Documents created by the Division of Economic and Industrial Development\, including pamphlets\, reports\, leaflets\, file manuals\, annual reports\, other published or processed documents\, and the last manuscript report\, if not published\, relating to management projects.,Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",,Public,1 microfilm reel
14246,Governor. Office of Economic Opportunity,Accounts receivable records,1988-,Chronological,"These records support the agency's function to administer and coordinate state and federal economic development programs within Utah (Utah Code 63N-1-201(3)(a) (2015)). Records document billing of non-state agencies or institutions for supplies\, services\, or repairs provided to the agency and include invoices and related accounting records.",Retain for 4 year(s),Public,
59908,Governor. Office of Economic Opportunity,Industrial development correspondence,1981-,Chronological,This correspondence to and from the office of Industrial Development documents the plans and programs of the Department of Community and Economic Development to promote Utah's industrial growth.,Permanent. Retain for 5 year(s),Public,
2993,Office of Tourism,Annual reports,1954-1972.,Chronological,"This series contains reports of Division of Travel Development (Travel Council) activities from the previous year with information pertaining to agency activities\, advertising\, travel\, tourism\, promotion\, publicity\, information centers\, and fiscal and financial operations.",,Public,
2505,Office of Tourism,Press packets,ca. 1965-1993.,Chronological,A copy of prepared statements or announcements issued for distribution to the news media. A press release may be a textual record or a non-textual record such as a film or video sound recording.,,Public,0.35 cubic foot
19000,Office of Tourism,Visitor register roll,1968-2010.,,"Records documenting visits to agencies\, usage of materials\, and other information about the public's contact with government. Information may include names\, home city and state\, number in party\, and purpose of visit.",Retain for 2 year(s),Public,
22907,Office of Tourism,Tour guides,ca. 1966-1991.,Chronological,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",,Public,0.20 cubic foot 1 microfilm reel
22908,Office of Tourism,Winter vacation guides,ca. 1960-1993.,Chronological,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",,Public,0.20 cubic foot
2435,Office of Tourism,Travel guides,1966-,Chronological,"This series contains travel guides published by the Division of Travel Development (Travel Council) promoting Utah. The guides contain information pertaining to history\, culture\, visitor resources\, parks\, forests\, wilderness areas\, scenic byways\, hiking\, winter sports\, bicycling\, water sports\, wildlife\, golf\, historical sites and buildings\, museums\, performing arts\, events\, festivals and celebrations.",Permanent. Retain until administrative need ends,Public,1 microfilm reel
2509,Office of Tourism,Personnel records,1958-,Alphabetical by name.,"These records are the complete work history of an individual (excluding medical/psychological information) while employed by the State. Refer to Utah Code 67-18-1 (1977)\, et seq. and DHRM rules on accessing\, maintaining\, and managing employee personnel files. The employee's personnel file shall be considered a supplement to the DHRM computerized file and shall be subject to the rules governing personnel files. When an employee transfers to another state agency\, the employee's personnel file must be sent to the new agency. The file typically includes applications for employment\, career mobility documents\, Memorandums of Understanding (MOU's)\, Employment Eligibility Certification records\, Form 1-9 and other documents required by the U.S. Citizenship and Immigration Services; employee signed overtime agreements\, personnel actions\, corrective action plans\, notices of disciplinary action\, new employee orientation form checklists\, performance plans and evaluations\, letters of,appreciation/commendation\, separation and leave without pay records\, employee benefits notification forms for PEHP and URS; references\, copies of transcripts\, training certifications or preparations\, copies of items recorded in the DHRM computerized file\, leave and time records; copies of any documents affecting the employee's conduct\, status or salary\, etc.",,Private,
2502,Office of Tourism,Publicity photographs,1950-1969.,"Alphabetical by travel region, thereunder photographs alphabetical by location or event, and slides alphabetical.","The Division of Travel Development (previously the Utah Travel Council) photographed the Utah landscape in the 1950s and 1960s to assist in their goal of providing publicity for the state. The division wanted to have a library of still photographs available for their own use\, and to assist any individual or agency in promoting recreation and tourism within the state. Photographs in this collection were taken throughout the state\, and are primarily scenic views\, including many designated tourist spots\, recreation sites\, and panoramic landscapes. The travel council also photographed recreational activities such as boating and skiing\, as well as activities and events they sponsored. This collection includes black and white prints\, negatives\, and color slides.,Records which document an agency's history. Includes scrapbooks\, photographs\, articles\, program notes and information about events and programs sponsored or funded by an agency. May also include narrative audio and audiovisual agency histories.",,Public,5.05 cubic feet
19001,Office of Tourism,Budget operating report roll,1967-1972.,Chronological.,These are budget operating reports tracking travel expenses and administrative expenses.,Retain for 7 year(s),Public,2 microfilm reels
22917,Office of Tourism,Travel industry reports,1962-1982.,Chronological,"This series contains reports commissioned by the Division of Travel Development (Travel Council) reporting travel industry conditions in Utah. The reports contain information pertaining to conferences\, travel industry\, visitor facilities\, tourist travel opinion surveys\, travel development\, summer tourism\, tourist expenditures\, motor vehicle travel\, and resident recreation travel.,Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",,Public,
27443,Office of Tourism,Council Hall and agency history,"1961-1975, 2004, 2008-",Chronological.,"These records document the agency's history and efforts to promote tourism in the state. They may include scrapbooks\, photographs\, articles\, program notes\, and information about agency development\, as well as events and programs sponsored or funded by the agency.",Permanent. Retain until administrative need ends,Public,
22807,Office of Tourism,Travel posters,"ca. 1975, 2007-",Alphabetical,These are posters published and distributed by the agency in order to promote Utah as a tourist destination.,Permanent. Retain for 10 year(s),Public,1.00 cubic foot
14270,Governor's Office of Economic Opportunity. Business Development,Cash receipts,1988-,Chronological,Agency copy of receipts given to customers who pay the agency for services rendered.,Retain for 7 year(s),Public,
14501,Governor. Office of Economic Development. Pioneer Communities Program,Main Street Program national contract,1993-2013.,Chronological,"This series contains contracts between Utah's Main Street Program and the national Main Street Organization\, essentially a consulting firm. The records are maintained in order to document the obligations of the national firm to the Utah program. Information includes terms and duration of contract\, date of contract\, and related information.",Retain for 6 year(s) after expiration of contractual agreement,Public,
29668,Governor.$bOffice of Economic Development.$bOffice of Consumer Health Services,State-based insurance exchange program records,2009-2018.,Alphabetical by topic.,"These records document the implementation and administration of a state-based health insurance exchange program as part of the Affordable Care Act. Information includes policies and procedures\, signed vendor contracts\, project and system development\, training materials\, and related records.",Permanent. Retain for 10 year(s) after end of project or program,Public,
59906,Governor's Office of Economic Opportunity. Business Development. International Development,International office correspondence,1981-,Chronological,"This is correspondence to and from the International Office of the Department of Community and Economic Development\, indicating Utah's involvement with international trade and bids for international business considerations. Included are letters and memoranda\, and invitations.",Permanent. Retain for 5 year(s),Public,
3261,Governor. Office of Economic Opportunity,Utah update scrapbooks,1983-,Alphanumerical.,"Scrapbooks\, photographs\, articles\, program notes and documentation of events sponsored or funded by an agency. Also included are narrative audio or audiovisual agency histories.",Retain permanently,Public,
28873,Governor. Office of Economic Opportunity,Accounts payable records,1988-,Chronological.,"These records support the agency's function to administer and coordinate state and federal economic development programs within Utah (Utah Code 63N-1-201(3)(a) (2015)). Records document payments made internally and to outside entities\, international money transfers\, and transfers to other governmental agencies.",Retain for 4 year(s),Public,
84450,Governor.$bOffice of Economic Development,Personnel files of terminated employees,1980-1993.,Alphabetical by employee name,"This series contains personnel files used to verify the work history of employees. The files document the terms of the employment contract and track the performance of an employee. They include employment applications\, resumes\, test results\, human resource profiles\, position descriptions\, performance reviews\, performance plans\, position request and authorization forms\, performance appraisal reports\, notices of personnel action\, copies of social security cards\, benefits forms\, conflict of interest forms\, and related correspondence. These files are not differentiated by type of employment\, i.e. permananent\, temporary\, transfer\, etc.",Retain for 65 year(s) after separation,Private,
2994,Office of Tourism,News releases,1970-,Chronological,"These records are created for distribution to the news media or the public via social media. Records include speeches\, press releases\, public announcements\, images\, public interest items\, or similar records.",Permanent. Retain for 5 year(s),Public,
28872,Governor. Office of Economic Opportunity,Travel reimbursement records,1988-,Alphabetical by surname.,"These records support the agency's function to facilitate economic development in the state by actively creating\, developing\, attracting\, and retaining business\, industry\, and commerce (Utah Code 63N-1-201(3)(c) (2015)). Records document the expenditure and reimbursement of eligible travel expenses and may include gas receipts\, hotel reservations\, transportation requests\, itemized expenses\, correspondence\, and related records.",Retain for 3 year(s),Public,
30445,Governor. Office of Economic Opportunity,Gifts,2019,None.,This series contains gifts received by the agency in its interactions other governmental entities. The gifts document the relationships developed by the agency in the course of conducting business. The Archives currently holds a bronze statue dedicated to Chinese workers who helped construct the Central Pacific Railroad from California to Promontory Summit. It was created by sculptor Yuan Xikun (b. 1944) and gifted to the Governor's Office of Economic Development by a Chinese delegation in May 2012. The sculpture stands about 26 inches tall.,,Public,
2501,Office of Tourism,Executive correspondence,1960-,Alphanumerical,"These records support the agency's function to promote tourism in the state. These records are incoming and outgoing business-related correspondence of agency executives\, including email\, that provide unique information relating to the functions\, policies\, procedures or programs of a state agency.",Permanent. Retain for 5 year(s) after separation,Public,
2511,Office of Tourism,Fiscal records,1968-1969.,Alphanumerical,,,,
2408,Office of Tourism,Calendar of events,1959-,Chronological,"These calendars support the agency's function to promote tourism in the state. The calendars provide information about events of interest including dates\, cities\, locations\, and names of the events.",Permanent. Retain until administrative need ends,Public,
2508,Office of Tourism,Publications,ca. 1960-,Alphabetical,"Documents created by the agency\, including pamphlets\, reports\, leaflets\, file manuals\, and other published or processed documents. These records include information on administration\, legal matters\, fiscal and financial operations\, travel\, tourism\, parks\, recreation\, lodging\, camping\, hiking\, ghost towns\, tours\, hunting\, fishing\, and all other activities of the Division of Travel Development (Travel Council). Consists primarily of isolated publications not part of a more specific series.",Permanent. Retain until administrative need ends,Public,1 microfilm reel
2514,Office of Tourism,Travel study records,1960-1972.,Chronological,"This series contains correspondence\, reports\, research information\, pamphlets\, brochures\, newspaper clippings\, etc.",,Public,
5864,Office of Tourism,Maps and charts,1947-,Alphanumerical,,Retain permanently,,
22913,Dept. of Community and Economic Development. Division of Travel Development,Utah story pamphlets,ca. 1942-1999.,Chronological,"This series contains pamphlets by the Division of Travel Development (Travel Council) promoting Utah. The pamphlets contain information pertaining to prehistory\, earliest inhabitants\, trails\, trailblazers\, Mormons\, statehood\, capital city\, population\, religion\, travel\, recreation\, technology\, industry\, land\, wildlife\, mineral resources\, culture and state symbols.",Permanent. Retain for 10 year(s),Public,0.20 cubic foot
27393,Office of Tourism,Utah State Capitol renovation exhibit,2008-2010.,,"Records which document an agency's history. Includes scrapbooks\, photographs\, articles\, program notes and information about events and programs sponsored or funded by an agency. May also include narrative audio and audiovisual agency histories.",Permanent. Retain until administrative need ends,Public,
14498,Governor. Office of Economic Development. Pioneer Communities Program,Main Street Program contract case files,1993-2013.,Alphabetical by contract recipient name,"This series contains contracts\, contract amendments\, correspondence\, mayoral requests for funds\, and related materials and documents. They are maintained in order to document the obligations of the Main Street Program and the local participants in the program. Information includes the community name\, name of Main Street organization\, description of program\, amounts of funds disbursed\, and dates of disbursement.",Retain for 6 year(s) after expiration of contractual agreement,Public,
14905,Governor's Office of Economic Opportunity. Business Development,Requests for proposal,1981-,Chronological.,These records are solicited and unsolicited unsuccessful bids and proposals to provide products or services to an agency by a private contractor.,Retain for 6 year(s),Public,
14644,Governor's Office of Economic Opportunity. Business Development,Advertising invoices,1991-,Chronological,"Invoices\, work orders\, and similar documents from advertising firms retained by the Division (DBED) to facilitate efficient contract management. Information includes document dates\, amounts charged\, itemization of charges\, and similar information. They are duplicated in DBED Accounting for billing purposes\, but are held here as well to provide contract history information.",Retain for 2 year(s),Public,
14231,Governor's Office of Economic Opportunity. Business Development,Centers of Excellence monitoring records,1989-,Alphabetical by center or university name,"This series contains correspondence and audit-related documents\, created to track the progress of individuals receiving funds from the Centers of Excellence Program. Information includes project goals and criteria for evaluation\, evaluation of compliance with goals\, and matching funds received by the contractor from non-agency sources.",Retain for 3 year(s) after expiration of contractual agreement,Public,
14243,Governor's Office of Economic Opportunity. Business Development,Board of Business and Economic Development legislative correspondence,1990-,Chronological,This series contains the correspondence of the board with members of the legislature. Topics of the correspondence concern the development of legislation related to areas of responsibility of the board.,Permanent. Retain for 10 year(s),Public,
14248,Governor's Office of Economic Opportunity. Business Development,American Express monitoring report,1988-,Chronological,Report generated by American Express showing expenditures made by state employees on agency American Express Cards.,Retain for 3 year(s),Public,
14280,Governor's Office of Economic Opportunity. Business Development,Financial Information Resources System (FIRMS) year end report,1988-,Chronological,Yearly or period 13 edition of FIRMS reports. OBSOLETE RECORD SERIES BY 1998.,Retain for 10 year(s),Public,
14288,Governor's Office of Economic Opportunity. Business Development,Contract purchasing files,1988-,Chronological,"Files which document transactions of $10\,000 or less and construction contracts under $2\,000. They include contract\, requisition\, purchase order and lease records\, correspondence\, related records pertaining to award\, administration\, receipt\, inspection\, and payments.",Retain for 7 year(s) after expiration of contractual agreement,Public,
14279,Governor's Office of Economic Opportunity. Business Development,Financial Information Resources System (FIRMS) periodic reports,1988-,Chronological,Includes the following: FICAA01T Trail balance monthly. FICAA05P Outstanding encumbrance. FICAA09P Outstanding reservation. FICAA10P Cash deposits. FICAA30P General ledger activity. FICAA85P Revenue and expenditure status by fund. FICAED01 Expenditure detail by sub-account. FICAES01 Expenditure status by sub-account. FICAES02 Work program/expenditure comparison by summary account. FICARD01 Revenue detail by sub-account within organization. FICARS01 Revenue status by sub-account. FICARS02 Estimated revenue/realized revenues. FICAER01 Expenditure/revenue summary by level 2. FICAMP01 Revenue account status by activity other than Department of Transportation. OBSOLETE RECORD SERIES BY 1998.,Retain for 5 year(s),Public,
14285,Governor's Office of Economic Opportunity. Business Development,Stores accounting files,1988-,Chronological,Files used for the acquisition of items purchased through the Division of Central Stores. Information includes accounting records and returned items form.,Retain for 3 year(s),Public,
25827,Governor's Office of Economic Opportunity. Business Development,Utah Incentives Program audit records,1991-,Chronological by audit date.,"The State of Utah through the Governor's Office of Economic Opportunity offers a variety of incentives to companies either expanding within the state or companies looking to move into Utah. These incentive programs include the Industrial Assistance Fund\, the Film Incentives Fund\, and the Tax Increment Funds. These records include verification records required for disbursement of the incentives\, verification of milestones such as construction and employment\, and receipts of dollars spent in the state. All detailed documents include summaries.",Retain for 7 year(s),Public,
14808,Department of Community and Culture. Division of Business and Economic Development. Business Development Program,Executive correspondence,1993-2005.,Chronological,"Business-related correspondence which provide unique information about agency functions\, policies\, procedures\, or programs. These records document material discussions and decisions made regarding all agency interests\, and may originate on paper\, electronic mail\, or other media. This correspondence is filed separately from program case files\, and project files.",Permanent. Retain for 5 year(s),Public,
14265,Governor's Office of Economic Opportunity. Procurement Assistance,Regional affiliate office files,1985-,"Alphabetical by region name, thereunder chronological","These contracts (between the Procurement Office and the local affiliates)\, activity reports\, correspondence\, and related documentation are maintained to provide administrative oversight of the affiliated procurement offices\, operated by nine councils of government. The information includes summaries of activities by the local office\, policy statements from the main office\, and other related information.",Permanent. Retain for 3 year(s),Public,
14294,Governor's Office of Economic Opportunity. Procurement Assistance,Publications,1991-,Chronological,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",Permanent. Retain until completion of publication or report,Public,
14888,Governor's Office of Economic Opportunity. Centers of Excellence,Centers of Excellence Program contract case files,1989-,Alphabetical by center or university name,"These are project proposals\, contracts\, contract amendments\, budget summaries\, invoices\, correspondence\, and audit-related documents. They document the progress of individuals receiving funds from the Centers of Excellence Program and record the contractual obligations of the Department of Community and Economic Development (DCED) and the Centers of Excellence. Information includes name and address of center; terms of funding agreement; expiration dates; amounts paid by DCED; detail of expenditures by center; project goals and criteria for evaluation; evaluation of compliance with goals; matching funds received by the contractor from non-DCED sources; a summary of the proposed project; budget estimates to engage in and complete the project; any supporting material offered by the private entity; dates of reports; report periods; and summaries of any technical progress on the project.",Retain for 7 year(s) after expiration of contractual agreement,Public,
14899,Governor's Office of Economic Opportunity. Centers of Excellence,Technology Alliance Program executive correspondence,1989-,Alphabetical by subject,This correspondence of the director of the Technology Alliance Program is maintained to preserve a documentary history of the activities of the director and the program in Utah.,Permanent. Retain for 5 year(s),Public,
84330,Governor's Office of Economic Opportunity. Business Development. International Development,Export directory,1980-,Chronological by date.,"This directory is a listing of Utah businesses that export products abroad. It provides a reference for public and private enterprise\, containing information about each company's foreign business such as products and amounts exported per year. It also includes guidelines on foreign shipment\, legal services\, export management consultants and transportation services. The directory concludes with an index.",,Public,
14302,Governors Office of Economic Opportunity. National Business Development Office,Transmittal correspondence log,1992-,Chronological,"Papers of short-term interest which have no documentary or evidential value. Includes quasi-official notices such as for holidays\, charity\, and fund appeals\, bond campaigns\, and other similar papers.",Retain for 3 month(s),Public,
25895,Pete Suazo Utah Athletic Commission,Pete Suazo Utah Athletic Commission contestant records,2004-,Alphabetical by surname.,"The Pete Suazo Utah Athletic Commission regulates professional unarmed contact sports (boxing\, kickboxing\, and martial arts) in the state of Utah. These records are created when athletes apply for mandatory licenses to participate in combat sports in the state and contain individual license applications which contain private data\, medical information\, questionnaires\, fight history\, and a release form.",Retain for 5 year(s),Private,
3250,Governor. Office of Economic Opportunity,Labor market area reports,i 1982-,Alphabetical by market area,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",Retain permanently,Public,
14317,Governors Office of Economic Opportunity. National Business Development Office,Self-referral correspondence,1993-,Chronological,"Internal or external correspondence regarding general program information duplicated elsewhere\, which does not include policy decisions or directives\, how the office is organized\, how it functions\, its pattern of action\, procedures\, or achievements. Includes electronic mail that communicates the above.",Retain for 3 year(s),Protected,
14219,Governor. Office of Economic Opportunity,Contract files,ca._1984-,"Alphabetical by subject or agency name, thereunder by private contracting party name","These records support the agency's function to facilitate economic development in the state by actively creating\, developing\, attracting\, and retaining business\, industry\, and commerce (Utah Code 63N-1-201(3)(c) (2015)). Records document agreements made between the agency and organizations that participate in technological innovation and business incentive programs\, or in other projects related to economic development in Utah. Information includes participant applications and profiles\, terms of the agreement\, executed contracts\, correspondence\, and related materials.",Retain for 7 year(s) after expiration of contractual agreement,Public,
59909,Governor.$bOffice of Economic Development,Board of Industrial Promotion minutes,1983-1992.,Chronological,"These files contain documentation relating to meetings held by the Board of Industrial Promotion and indicate plans for Utah's growth as an industrial center. The files include are minutes\, agenda\, correspondence\, and attachments.",Permanent. Retain for 5 year(s),,
1364,Office of Tourism,Utah news clippings,ca. 1945-1950; 1960-1969.,Alphanumerical.,"These records include newspaper and magazine articles about various Utah-related matters\, published by local and national publications\, as well as radio spot scripts.",Retain permanently,Public,2 microfilm reels
28800,Governor. Office of Economic Opportunity,Audit work papers,1980-,Numerical by project number,"These records support the agency's function to evaluate the effectiveness of programs and operations administered by the agency in order to facilitate economic development in the state (Utah Code 63N-1-201(3) (2015)). Records are collected during the course of performing audits and substantiate the findings of the audit. Information may include financial records\, feedback from agency staff members\, and related correspondence.",Retain for 10 year(s),Protected,
3000,Office of Tourism,Travel brochures,ca. 1965-1980.,Alphabetical,"This series contains travel brochures by the Division of Travel Development (Travel Council) promoting Bridgerland\, Canyonlands\, Castle Country\, Color Country\, Dinsaurland\, Golden Spike Empire\, Great Basin Country\, Mountainland\, Panoramaland\, and Great Salt Lake Country regions of Utah. The Travel Council sectioned the state into various regions based on historical or natural features of each area. The brochures contain information pertaining to history\, recreation\, attractions\, annual events\, lodging\, tours\, and transportation.",,Public,0.35 cubic foot 1 microfilm reel
3084,Office of Tourism,Traveler newsletter,1960-1993.,Chronological,"This series contain newsletters by the Division of Travel Development (Travel Council) promoting Utah. The newsletters contain information pertaining to agency activities\, agency staff\, events\, and travel news.",,Public,1 microfilm reel
5544,Office of Tourism,Travel promotion films and audiovisual material,1940-,Alphabetical by title,"Movie films\, soundtracks\, reel-to-reel audio tapes\, one B/W photo\, slides. May have some other agencies' materials boxed with them (Fish and Game? University of Utah health films? Rampton campaign?). Includes: Boham deer hunt; Southern Utah Counties; Flaming Gorge; Deer hunting on a tote gote; Utah tourist kids parade; Frontiers in Wyoming water; UTC Pres'n.; Utah Tourist; Different World of Utah; Ski Utah; Days of '47 Parade; Concrete Arch; Tourist Publicity; Federal and Hidden Splendor-Wyoming; Rampton election campaign; How to make a potato print; Hydraulic patient lifter; How to say no; Combined States ski film; Early Lake Powell; Flight of the Snowbirds; Weber Basin; Snow; Water; Clear water on the Colorado; Game Trails; Adventuring in Utah; Colorado River; Hidden Splendor; Canyon Conquest; Operation Glen Canyon; Four Corners & Northwest; Southeastern Utah; To tell or not to tell; Operation Fish and Game; Fastest mile ever driven (Bonneville Salt Flats and Mormon Meteor) included\,,at least on the video copy.",Permanent. Retain for 3 year(s) after end of project or program,Public,28.05 cubic feet
30812,Department of Cultural and Community Engagement. Division of Arts and Museums. Folk Arts Program.,Southern Utah Folklife Festival records,1977-1989.,Various arrangements within individual boxes.,"The Southern Utah Folklife Festival celebrated the rural pioneer and Native American traditions of Utah's Dixie and the surrounding communities of Washington\, Iron\, and Kane Counties. The annual festival was presented in Zion National Park's Natural History Center on the weekend following Labor Day. The Southern Utah Folklife Festival was organized as a project of the Utah Arts Council Folk Arts Program and co-sponsored by Dixie College\, Zion National Park and various local organizations over the years. Archival material includes fieldwork and documentation of local participants in many areas including folk belief\, crafts\, performance traditions and community history.",Retain permanently,Public,4.50 cubic feet
3099,Department of Cultural and Community Engagement. Division of Arts and Museums,Endowment for the Humanities newsletter,1979-,Alphanumerical,"Microfiche includes UEH Newsletters containing new committee members\, surveys\, funded projects\, calendar events and announcements.",Permanent. Retain for 1 year(s),Public,
6425,Department of Heritage and Arts.$bDivision of Arts and Museums,Arts in Utah studies,1968-2015.,Alphanumerical.,These technical reference files include newspaper and magazine articles about arts programs and studies evaluating how the arts and sciences work tegether to foster learning. Some of the articles are gathered by the Parent Teacher Association (PTA) and given to the Arts Council.,Retain for 10 year(s),Public,
8536,Department of Cultural and Community Engagement. Division of Arts and Museums,Director's correspondence,i 1979-,Chronological,"This series contains program correspondence of the Arts Council not pertaining to specific programs administered by the council\, but concerning decisions and actions of the council with respect to the development and encouragement of the arts in Utah. This is the only copy of such correspondence noting the history of the council for the included years. These files include names\, addresses\, actions proposed and taken\, and day-to-day business of the Arts Council.",Permanent. Retain for 12 year(s),Public,2.00 cubic feet
20107,Department of Cultural and Community Engagement. Division of Arts and Museums,Agency history records and publications,1976-,Chronological.,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",Permanent. Retain for 5 year(s),Public,0.20 cubic foot
20106,Department of Cultural and Community Engagement. Division of Arts and Museums,Governor's Conference on the Arts sound recordings,1968-1978.,Chronological,"The bulk of these sound recordings document speeches and performances given at the annual Governor's Conference on the Arts. The conference themes varied from year to year\, and included theater\, visual arts\, dance\, and music. Other sound recordings included in the series document miscellaneous meetings and programs sponsored by the Arts Council.",,Public,1.00 cubic foot
23326,Department of Cultural and Community Engagement. Division of Arts and Museums,Museums publications,1994-,Chronological by year,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",Permanent. Retain for 1 year(s),Public,
23215,Department of Cultural and Community Engagement. Division of Arts and Museums,"Zoo, arts, and parks tax program records",1997-,Chronological,"The Zoo\, Arts\, and Parks (ZAP) tax is a federal tax of which the revenue is required to be spent on these three areas in order to provide free events to the public. These records document Arts Council events and programs funded by the ZAP tax. Information includes marketing events\, planning information\, and schedules of events.",Permanent. Retain for 8 year(s),Public,
23220,Department of Cultural and Community Engagement. Division of Arts and Museums,Western Arts Alliance records,1990-,Chronological,These records provide information on the Arts Council's involvement in the Western Arts Alliance. Information includes conference notes and contact lists. The files are used by the Council in booking conferences for performance artists.,Retain for 3 year(s),Public,
23226,Department of Cultural and Community Engagement. Division of Arts and Museums,Arts Education denied grants files,1990-,Chronological,"These records contain information regarding denied applications for grants. Information includes applicant's name\, grant application\, and documentation supporting denial of the grant.",Retain for 10 year(s),,
23230,Department of Cultural and Community Engagement. Division of Arts and Museums,Publications,1975-,Chronological.,"Records created by the Utah Arts Council (UAC)\, including pamphlets\, reports\, and other published or processed documents. These records include information on UAC programs and events\, arts funding\, and arts status in the state of Utah. Consists primarily of isolated publications not part of a more specific series.",Permanent. Retain for 1 month(s),Public,2.35 cubic feet 1 microfilm reel
23255,Department of Cultural and Community Engagement. Division of Arts and Museums,Folk Art collection records,ca.1970-,None.,These records include artwork belonging to the Folk Arts Program and the related documentation. The records document the history of the artwork and the Program's activities. The series documents the changing styles of art collected by the Folk Arts Program throughout the Program's history.,Retain permanently,Public,
22005,Department of Cultural and Community Engagement. Division of Arts and Museums,Three-dimensional art proposals,1985-,None,"These models are submitted by artists to the Utah Arts Council's Public Art Program for use by the state of Utah to display in or on public structures\, or on public grounds. The models comprise one of two formats that are required in the proposal process. The other format consists of two-dimensional drawings. The models are artists' renderings of proposed sculptures and other proposed three-dimensional works that have been accepted by the Utah Arts Council\, or\, if the proposal is two-dimensional (i.e. paintings)\, a three-dimensional example of how the accepted work would appear on the structure for which it is proposed. After selection of the work\, the models are used for exhibits and educational purposes.",Retain permanently,Public,
22336,Department of Cultural and Community Engagement. Division of Arts and Museums,Traveling Exhibition Program education and show records,1980-,Alphabetical by exhibition title,"These records contain data that accompany each Traveling Exhibition Program (TEP) show. The information documents the accomplishments of TEP\, the changes and improvements in the program\, and the program's achievements in showcasing Utah's art and artists throughout the state. Information includes educational materials\, inventories\, artist lists\, and other information that pertains to each show. Record formats include paper records\, slides\, and computer data files that are used as back up files for the paper records.",Permanent. Retain for 8 year(s),,
23899,Department of Cultural and Community Engagement. Division of Arts and Museums,Performing Arts Tour photographs,1984-,Chronological.,"This series contains black and white photographs used in the annual rosters for the Utah Performing Arts Tour. The photographs portray the dance\, music\, and theater groups available for performances and workshops in local communities throughout the state. The Tour is a component of the Arts Council's Community/State Partnership Program.",Permanent. Retain for 5 year(s),Public,1.35 cubic feet
26564,Department of Cultural and Community Engagement. Division of Arts and Museums,Creative Communities Initiative grant case files,2006-,"Chronological by year, thereunder alphabetical by project name.","This series contains grant applications submitted by arts organizations to the Creative Communities Initiative program. This program encourages participants to enhance the quality of life in their communities by using formal collaboration processes to integrate art and culture with technology\, community planning\, civic engagement\, and the use of public space. File information may include accepted proposals and applications\, project reports\, memoranda\, correspondence\, and other records relating to the receipt\, review\, award\, evaluation\, status\, and monitoring of grants.",Retain for 3 year(s) after case is closed,Public,
25630,Department of Community and Culture. Division of Fine Arts,Union Pacific Depot records,1988-2000.,"Alphabetical by subject, thereunder chronological by date.","This series documents the events surrounding the donation of the Union Pacific Depot to the Utah Arts Council. On October 27\, 1988 Governor Norman H. Bangerter announced that the Union Pacific Corporation was donating the Union Pacific Depot to the Utah Arts Council to create a State Art Museum to house the Utah State Fine Art Collection. The Utah State Fine Art Museum Foundation accepted donations and raised money toward the renovation and remodeling of the Union Pacific Depot. These records include studies\, correspondence\, and minutes pertaining to the discussions that came about when the Utah Arts Council released the building to the Boyer Company as part of the Gateway Project.",,Public,
26444,Department of Cultural and Community Engagement. Division of Arts and Museums,Poetry contest records,2006-,Chronological,"This series contains the records of participants\, judges\, and organizers involved with Utah's annual\, state and local Poetry Out Loud contest. Two national organizations\, the Poetry Foundation and the National Endowment for the Arts\, partner with state arts agencies to support the competitions. The contest encourages high school students to learn about outstanding poetry through study\, memorization\, and performance. The state competition includes classroom\, school-wide\, district\, and state levels. State winners compete in the National Finals in Washington\, D.C. Contents of this series may include correspondence\, worksheets\, DVDs of state competitions\, photographs\, pictures\, copies of competition poetry\, scoring information\, and judges' notes.",Permanent. Retain for 6 year(s),Public,
25504,Department of Cultural and Community Engagement. Division of Arts and Museums,Performance recordings,1960-,"Alphabetical by program title, thereunder chronological by date.","These recordings document Utah Arts Council performances. They include performances in music\, literature\, poetry\, theater\, and speech. They capture performances for all Arts Education\, Artists Endowment\, Artist Services\, Community/State Partnership and Utah Performing Art Tour\, Design Arts\, and Literature programs. The recordings also include Utah Arts Council performances during special events\, conferences\, and meetings. The format for recordings have changed over time and these recordings consist of reel to reel\, audio cassette\, video cassette\, and digital recordings.",Permanent. Retain for 20 year(s),Public,
59939,Department of Cultural and Community Engagement. Division of Arts and Museums,Traveling Exhibition Program schedule files,1976-,Chronological,"These files contain the schedule for traveling exhibitions\, listing by month the location of the exhibits. The files also document requests for exhibits which were not fulfilled. The files are used to track the exhibits and plan future events. Information in the files include names of exhibits\, location of the exhibits\, dates\, some publicity materials\, and names of entities unsuccessfully requesting exhibits.",Retain for 10 year(s),Public,
59975,Department of Cultural and Community Engagement. Division of Arts and Museums,Traveling Exhibition Program administrative correspondence,1979-,Chronological,"These files provide public response and reaction to the Traveling Exhibition Program\, including correspondence\, thank you notes\, news clippings\, and other items of interest to the program.",Permanent. Retain for 10 year(s),Public,
59942,Department of Cultural and Community Engagement. Division of Arts and Museums,Traveling Exhibition Program schedule report,1977-,Chronological,"This is a report of the Traveling Exhibition Program which details the schedule for the exhibits over a six year period. Includes name of exhibition\, place traveled to\, and dates of exhibition.",Permanent. Retain for 7 year(s),,
59974,Department of Cultural and Community Engagement. Division of Arts and Museums,Traveling Exhibition Program printing files,1982-,Chronological,"These files contain the administrative materials for the printing of promotional material for the Traveling Exhibition Program. They include the name of exhibit\, notes and designs\, memoranda\, and final copies of printed material.",Permanent. Retain for 2 year(s) after end of project or program,Public,0.20 cubic foot
60003,Department of Cultural and Community Engagement. Division of Arts and Museums,Visual Arts annual statewide exhibition case files,1977-,Chronological,"The Utah Arts Council was established in 1899 by the Third Utah Legislature. The bill mandated that a competition and exhibition for Utah artists be held each year with selected art purchased for the permanent state collection. These case files document this annual exhibition. The files contain information about the following: planning\, organization\, participating artists\, and jurors.",Permanent. Retain for 8 year(s),Public,1.20 cubic feet
81321,Department of Cultural and Community Engagement. Division of Arts and Museums,Performing arts tour artists' contracts,i 1983-,Alphabetical by artist,"These are contracts binding an artist or a performing organization to the terms set by the Performing Arts Tour Program to perform on tour throughout the state for an entire season. The contracts establish the method of payment and requirements of the tour. This includes names of artists\, performing organizations\, sponsors\, terms of the contract\, dates involved\, and financial information.",Retain for 5 year(s),Public,
29909,Department of Cultural and Community Engagement. Division of Arts and Museums,Accounts payable and receivable,1980-,Chronological.,"These records are related to the Division's accounting and financial operations. These records may include receipts\, invoices\, checks\, deposits\, financial logs\, and materials related to financial transactions. They do not include published budgets\, financial audits\, grant money\, or payroll.",Retain for 7 year(s),Public,
81250,Department of Cultural and Community Engagement. Division of Arts and Museums,Utah Arts Council staff notes,i 1978-,Chronological,These binders hold materials prepared by the staff members of the Council which apprise the Board of the Arts Council of the progress of particular projects and programs assigned to each staff member. The records include names of the staff members and information concerning the progress of the programs.,Retain for 5 year(s),Public,
81255,Department of Cultural and Community Engagement. Division of Arts and Museums,Professional contractual agreements,i 1981-,Chronological,"These are copies of professional agreements between artists and organizations participating in the Arts in Education Program or the Utah Performing Arts Tour. The original is maintained by the Division of Finance. The office uses the agreements to monitor funding\, chart payments and amendments to the agreements\, maintain current budget projections\, and to prepare future budgets. The information includes names of the contracting parties\, terms\, amounts owed and received\, social security numbers\, and tax identification numbers.",Retain for 3 year(s) after expiration of contractual agreement,Public,
81302,Department of Cultural and Community Engagement. Division of Arts and Museums,Folk arts program log of sound recordings,i 1977-,Alphabetical by topic,"This is a finding aid and log to recordings of interviews\, community events\, and performances made by the Folk Arts Program. This includes names of artists and performers\, dates\, and a brief description of the recording.",Permanent. Retain until administrative need ends,Public,
81294,Department of Cultural and Community Engagement. Division of Arts and Museums,Community development files,i 1976-,Alphabetical by organization,"These files are used to chart the progress and development of community arts programs. These files include notes\, copies of correspondence\, promotional materials\, and other information regarding the development of community art.",Retain for 10 year(s),Public,
81295,Department of Cultural and Community Engagement. Division of Arts and Museums,Designer interview files,i 1986-,"Alphabetical by area of design, thereunder by artist","These files contain interviews with designers to gauge the development of support and activities related to the advancement of the principles of design. The information gathered in the interviews will be used in newsletters and case books devoted to the education and promotion of design excellence. These files include names of people and organizations interviewed\, and the substance of the interview.",Permanent. Retain for 10 year(s),Public,
83699,Department of Community and Culture. Division of Fine Arts,Community view newsletter,1987-1994.,Chronological.,"Community View is a quarterly newsletter produced by the Community/State Partnership program of the Utah Arts Council. It includes a calendar of community-sponsored arts events\, news items of interest to the community arts field and articles highlighting the arts councils around the state.",,Public,0.20 cubic foot
83693,Department of Cultural and Community Engagement. Division of Arts and Museums,Art Ops,1997-,Chronological.,"Art Ops is a quarterly newsletter published by the Utah Arts Council that provides artists of various disciplines with current information regarding awards\, residencies\, fellowships\, competitions\, workshops\, exhibitions\, and employment. The newsletter is organized by artistic discipline or category. A listing of the categories follows: multi-discipline\, literary arts\, media arts\, performing arts\, visual arts\, and public art.",Permanent. Retain until completion of publication or report,Public,1.20 cubic feet 1 microfilm reel
83700,Department of Community and Culture. Division of Fine Arts,Utah folklife newsletter,1958-1991.,Chronological.,"This newsletter contains information on folklore arts in Utah. It includes articles on current scholarship\, practicing folklorists\, and noteworthy artists. It also includes announcements for conferences\, training\, employment\, and upcoming events in local communities.",,Public,0.20 cubic foot
81305,Department of Cultural and Community Engagement. Division of Arts and Museums,Folk arts program research records,i 1977-,Alphabetical by topic,"These are files that provide information used in newsletters\, preparing scripts for presentations\, labeling visual and audio materials\, and for projects requiring background information. These files include notes\, newspaper clippings\, articles about Utah's folk arts\, and other research materials.",Retain for 10 year(s),Public,
81309,Department of Cultural and Community Engagement. Division of Arts and Museums,Grants review meeting tapes,i 1981-,Chronological,"These are audio cassette tapes of the actual Grants Review Meetings which are available after the meeting to applicants and the public for review of the meeting's transactions. This includes audio cassette tape\, meeting's proceedings\, names of participants\, and issues.",Retain for 1 year(s),Public,
81315,Department of Community and Culture. Division of Fine Arts,Utah Original Writing Competition submission cards,i 1981-1997.,"Chronological by year, thereunder alphabetical by last name","The Utah Arts Council sponsors an annual original writing competition for writers of various literary genres. This series contains the submission cards turned in by the entrants along with their manuscript(s). The submission cards include the following types of information: name\, address and phone number of the entrant\, and manuscript genre and title. The cards alternately function as a guide to writers in the state.",,Public,1.00 cubic foot
81261,Department of Cultural and Community Engagement. Division of Arts and Museums,Motor pool log,i 1986-,Chronological,"This file indicates the mileage and the staff person using the Arts Council van. The information is then submitted to the Division of Central Services for billing. The information recorded includes name of staff person\, mileage\, gasoline receipts\, and dates.",Retain for 3 month(s),,
81260,Department of Cultural and Community Engagement. Division of Arts and Museums,Arts in Education (AIE) invoice file,i 1983-,Chronological,"These are invoice files that track amounts charged to and paid by school and community sponsors of residencies through the Arts in Education program (AIE). These files include name of school or community sponsor\, dates of residency\, invoice number\, artist or organization\, amounts paid and dates\, and copies of checks.",Retain for 3 year(s),Public,
81265,Department of Cultural and Community Engagement. Division of Arts and Museums,Administrative rules files,i 1982-,Chronological,"These are working papers and tracking documents used to formulate administrative rules for the Arts Council. They indicate the basis for promulgating the rules and provide models for further rulemaking. These files include rulemaking forms\, dates\, and documentation supporting rulemaking procedures.",Permanent. Retain for 7 year(s),Public,
81269,Department of Cultural and Community Engagement. Division of Arts and Museums,Arts in Education residency information binder,i 1977-,Chronological,"These binders contain information sheets on participating artists and residency sponsors of the Arts in Education (AIE) residency programs and are used to draw up the contracts and letters of agreement. This includes names and information concerning artists or organizations selected to participate in the AIE Residency Programs\, names of residency sponsors\, addresses and telephone numbers of contact people\, and sources of funding.",Retain for 10 year(s),Public,
81277,Department of Cultural and Community Engagement. Division of Arts and Museums,Arts in Education evaluations of residencies,1977-,Alphabetical by residency sponsor,"These are evaluations prepared by the teachers\, artists\, coordinators\, principals\, students\, and on-site reviewers participating in the Arts in Education (AIE) residency programs to gauge the effectiveness of the program\, the quality of the artists\, and adherence to the conditions of the contract. The evaluations are used to compile the statistical reports\, note any problems with artists or sponsors\, and to plan further programs. The information includes names of residencies and artists being evaluated\, numbers of people served\, and hours and sites involved.",Retain for 10 year(s),Public,
81280,Department of Cultural and Community Engagement. Division of Arts and Museums,Arts in Education (AIE) letters of agreement and payment agreements,i 1977-,Alphabetical by artist or organization,"These are the official contracts binding the artist or organization with the residency sponsor and the Utah Arts Council and indicating the distribution of matching grant funds and terms of the agreement. The information recorded includes names of the artist or organization\, names of residency sponsors\, dates\, locations\, travel documentation\, terms of participating parties\, amount of funding\, and terms of agreement.",Retain for 3 year(s) after final action,Public,
81248,Department of Cultural and Community Engagement. Division of Arts and Museums,Director's administrative records,1977-,"Chronological by year, thereunder alphabetical by subject","This series contains records that document the tenure of the Utah Arts Council (UAC) director\, as well as the numerous projects undertaken or supported by the council. The records include correspondence\, minutes\, and assorted case files related to specific projects\, UAC programs\, and property.",Permanent. Retain for 5 year(s) after end of project or program,Public,
81251,Department of Community and Culture. Division of Fine Arts,Utah Arts Festival meeting minutes,i 1978-1984.,Chronological in reverse order,"These minutes and meeting files concern the design\, promotion\, and organization of the Utah Arts Festival. The Arts Council stopped managing this function in 1983. The information includes names of those attending the meetings\, issues and projects discussed\, and action to be taken.",,Public,0.20 cubic foot
81253,Department of Cultural and Community Engagement. Division of Arts and Museums,Revenue transmittal report,i 1983-,Chronological,"This is a log kept of funds dedicated to creditors and sponsors of programs administered by the Arts Council. The log is used to monitor spending and track grant accounts. A copy is maintained by the administrative offices of the Department of Community and Economic Development. This includes date\, low organization number\, object code\, justification for transmittal of funds\, and the entity receiving payment.",Retain for 3 year(s),Public,
81287,Department of Cultural and Community Engagement. Division of Arts and Museums,Federal grant applicant notice files,i 1976-,Alphabetical by program,"These files are required by federal regulation\, which indicates that artists and organizations applying directly to the National Endowment for the Arts for funding must send a notice to the Utah Arts Council. These files include a copy of the application\, correspondence\, terms of grant\, and amount of funding sought and awarded.",Retain for 3 year(s) after final action,Private,
83691,Department of Cultural and Community Engagement. Division of Arts and Museums,Annual reports,1899-,Chronological.,"The annual report summarizes the Art Council's yearly activities. Its contents include a statement of purpose\, descriptions of the Council's various programs and advisory boards\, fiscal information\, and grants and awards information.,Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",Permanent. Retain until completion of publication or report,Public,0.55 cubic foot 1 microfilm reel
83703,Department of Community and Culture. Division of Fine Arts,Poetry from the schools anthologies,1976-1989.,Chronological,"The poetry in these anthologies is the result of a number of week-long residences by poets and writers in the Utah Arts in Education program. The poems are written by students from various schools throughout the state of Utah\, ranging from first grade to seniors in high school.",,Public,1.20 cubic feet 1 microfilm reel
23868,Utah Symphony Board of Directors,Correspondence,1948-1951.,Chronological in reverse order,This series contains letters and memoranda concerning the operations of the Utah Symphony Orchestra Board. The bulk of it pertains to resignations and appointments of Board members.,,Public,0.20 cubic foot
83697,Department of Cultural and Community Engagement. Division of Arts and Museums,Arts in Education program brochures,1979-,Chronological,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",Permanent. Retain for 1 year(s),Public,0.20 cubic foot
1059,Department of Cultural and Community Engagement. Division of Arts and Museums,Photographs,1940-,Chronological,"This series contains photographs and photographic negatives that help to document the history of the Utah Arts Council (UAC). The photographs treat the following subjects: programs sponsored by the UAC (especially the Arts Education program)\, UAC board members and staff\, exhibitions\, competitions\, conferences\, workshops\, and artistic performances.",Permanent. Retain for 5 year(s),Public,2.60 cubic feet
6436,Department of Community and Culture. Division of Fine Arts,Original writing contest rules,1983-1985.,Alphanumerical.,This is a mailer used to describe the purpose and scope of the writing contest.,,,1 microfilm reel
6441,Department of Cultural and Community Engagement. Division of Arts and Museums,Utah poetry society bicentennial magazine,1976.,Alphanumerical.,6533,,Public,
6437,Department of Cultural and Community Engagement. Division of Arts and Museums,Ririe-Woodbury dance company publications,1981.,Alphanumerical,"Documents created by the agency\, including pamphlets\, reports\, leaflets\, file manuals\, annual reports\, other published or processed documents\, and the last manuscript report\, if not published\, relating to management projects. Electronic versions of publications may be considered a duplicate if identical. If unique\, see Schedule 1 Item 44.",Permanent. Retain for 1 year(s),Public,
10468,Department of Cultural and Community Engagement. Division of Arts and Museums,"Inside-out, creative writing in the schools",1991-,Chronological,This publication was created by the Utah Arts Council Arts in Education program. It is a collection of essays written by artists and teachers about teaching creative writing.,Permanent. Retain for 5 year(s),Public,
20091,Department of Cultural and Community Engagement. Division of Arts and Museums,Individual Artists Services Program grant case files,1989-,"Alphabetical by category, thereunder alphabetical by surname.","This series contains the applications for individual artists who have applied for grants from the Utah Arts Council through the Individual Artists Services Program. The Arts Council awards grants to professional and emerging artists from any of eleven categories: crafts\, photography\, visual arts\, dance\, design arts\, literary\, theater\, media arts\, music\, and performance art/emergent forms. The grant is offered once a year. If an artist receives a grant\, he or she must wait two years before re-applying. The grants are given to assist and support professional development\, recognize the significant contribution artists make to the creative environment of Utah\, and nurture the individual artist's creativity. Information includes accepted proposals and applications\, contracts\, project reports\, studies\, certificates\, agreements\, memoranda\, correspondence\, and other records relating to the receipt\, review\, award\, evaluation\, status\, and monitoring of the grants.",Retain for 3 year(s),Public,
23259,Department of Cultural and Community Engagement. Division of Arts and Museums,Arts Education partnership records,1985-,Chronological.,"These records document partnership agreements between the Utah Arts Council's Arts Education Program and various entities with whom they work. Information includes agreements which detail what each side supplies the partnership\, correspondence\, and other related documents. Partnerships include\, the State Office of Education\, the Children's Dance Theatre\, Art Access/Very Special Arts\, Repitory Dance Theatre\, Ririe Woodbury Dance Company\, the Springville Museum of Art\, Utah Opera\, the Utah Parent Teachers' Association\, the Utah Arts Education Association\, and the Utah State Folklore Program.",Permanent. Retain for 10 year(s),Public,
23213,Department of Cultural and Community Engagement. Division of Arts and Museums,Artist Resource Center brochure,1998-,Chronological,"The Artist Resource Center is a community outreach program of the Utah Arts Council. The Resource Center provides artists with a range of resources and services\, including periodicals\, journals\, books\, Internet access\, and information on competitions\, grants\, continuing education and employment. The brochures advertise these services and others available at the Artist Resource Center.",Permanent. Retain for 1 month(s),Public,0.35 cubic foot
23222,Department of Cultural and Community Engagement. Division of Arts and Museums,Utah Non-Profit training handbook,1994-,Chronological,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",Permanent. Retain for 1 month(s),Public,
23228,Department of Cultural and Community Engagement. Division of Arts and Museums,Ethnic Art Program grant applications,1990-,Chronological,These records contain applications to be accepted into the Ethnic Art Program. Information includes grant applications and payment documents.,Retain for 7 year(s),,
23258,Department of Cultural and Community Engagement. Division of Arts and Museums,Contracts,1995-,Chronological.,"These contracts document the expenditures of the Utah Arts Council. The contracts document work done by individual artists for the Arts Council and large purchases made by the Arts Council. Information includes the names of the individuals with whom the contracts are made\, the contract amount\, the terms of the contract\, date signed\, signatures\, contract expiration date\, and related documentation.",Retain for 6 year(s),Private,
22004,Department of Cultural and Community Engagement. Division of Arts and Museums,Two-dimensional art proposals,1985-,None,"These drawings are submitted by artists to the Utah Arts Council's Public Art Program for use by the state of Utah to display in or on public structures\, or on public grounds. The drawings comprise one of two formats that are required in the proposal process. The other format consists of three-dimensional models. The drawings are artists' renderings of proposed paintings\, sculptures\, license plate designs\, and other proposals that have been accepted by the Utah Arts Council.",Retain permanently,Public,
23872,Department of Cultural and Community Engagement. Division of Arts and Museums,State fine art collection records,1933-1957.,Chronological.,"The Fine Arts Council was established by Senate Bill 86 in 1899. The bill mandated that a competition and exhibition for Utah artists be held each year with selected art purchased for the permanent state collection. This series contains records that help to document the growth of this collection. It includes collection inventories\, artist records\, investigative reports\, and an insurance proposal.",,Public,0.20 cubic foot
23915,Department of Community and Culture. Division of Fine Arts,Literature Program newspaper clippings,1980-1995.,Alphabetical by subject.,"The Literature Program assists and encourages Utah writers at all levels of accomplishment\, in all literary genres\, and from every part of the state. This series contains newspaper clippings gathered by the Literature Program\, and includes articles\, announcements\, and reviews about Utah writers.",,Public,1.00 cubic foot
26565,Department of Cultural and Community Engagement. Division of Arts and Museums,Mountain West Conference on the Arts files,2006-,Alphabetical by subject.,"This series contains materials from the annual Mountain West Conference on the Arts. The conference is hosted by the Utah Arts Council and is designed to benefit individuals and organizations in the Utah arts community. The conference provides opportunities for networking\, professional development\, educational experiences\, and access to essential resources. Information includes brochures\, correspondence\, vendor agreements\, applications\, registrations\, conference arrangements\, copies of presentations\, programs\, and related materials.",Permanent. Retain for 10 year(s),Public,
26569,Department of Cultural and Community Engagement. Division of Arts and Museums,Utah Poet Laureate Program records,1997-,Alphabetical by name of poet.,"This series documents Utah's Poet Laureate Program. The program was established in 1997 as a collaborative effort between the Utah Governor's Office and the Utah Arts Council. To fill the five-year\, poet laureate position\, the Utah Arts Council Literature Committee creates the initial list of eligible poets and presents the governor with three recommendations. Based on the committee's recommendations\, the governor appoints the new Utah Poet Laureate. Poets laureate serve as advocates for the literary arts by accepting speaking engagements\, presenting workshops\, and participating in literature and poetry activities throughout the state. The Utah Arts Council administers the program\, overseeing the selection process\, activities\, and other responsibilities. Information for this series includes correspondence\, submissions\, poetry collections\, committee minutes\, event schedules\, and other related materials.",Permanent. Retain for 5 year(s),Public,
28569,Department of Cultural and Community Engagement. Division of Arts and Museums,Gravestone rubbings,1979-,Alphabetical by name of deceased.,This series contains rubbings of selected grave markers around Utah.,Permanent. Retain until administrative need ends,Public,
59938,Department of Cultural and Community Engagement. Division of Arts and Museums,Traveling Exhibition Program invoice files,1981-,Alphabetical by name of borrowing entity,"These files indicate the delivery of materials to sponsors of the Traveling Exhibition Program and provide a checklist to document that conditions of agreement have been fulfilled by the borrowing entity. Includes: invoice noting date and title of exhibit\, fees paid\, copies of checks to the Utah Arts Council\, educational packet checklist\, and correspondence relating to the loan of art work.",Retain for 4 year(s) after resolution of issue,Public,
59940,Department of Cultural and Community Engagement. Division of Arts and Museums,Traveling Exhibition Program follow-up memoranda,1983-,None,These memoranda indicate items not turned in to the Visual Arts Program as per the original agreement. Items may include the evaluation forms or documentation of the $50.00 rental fee.,Retain for 3 year(s) after resolution of issue,,
59941,Department of Cultural and Community Engagement. Division of Arts and Museums,Traveling Exhibition Program press releases and publicity files,1982-,Alphabetical by name of exhibit,"These are releases prepared by the program for publicity and educational purposes. Includes name of exhibit\, where it will travel\, and copies of releases.",Permanent. Retain for 7 year(s),Public,
59978,Department of Cultural and Community Engagement. Division of Arts and Museums,Utah high school art program case files,1983-,None,"These case files document the planning and construction of a traveling exhibit of art work based on winning pieces submitted to the Springville Annual Show. The case files indicate the future aspirations of the high school students as well as their feelings for artistic expression. Includes names of winning students\, photographs of students with their work\, entry forms\, phone numbers\, addresses\, and correspondence with the Springville Art Museum.",Permanent. Retain for 8 year(s),Public,
60002,Department of Cultural and Community Engagement. Division of Arts and Museums,Visual arts fellowship case files,1986-,"Alphabetical by type of media, thereunder by artist","These are case files for artists applying for fellowships and document the artistic merit of the applicant and the purpose in applying for the grant funds. Includes name of applicant\, address\, home telephone number\, social security number\, letters of reference\, resume\, ten slides of art work\, publications regarding the work of the artist\, agreement to execute terms of the grant\, and a description of how the grant will be used.",Retain for 5 year(s) after final action,Private,
29907,Department of Cultural and Community Engagement. Division of Arts and Museums,Audit reports,1941-,Chronological.,These records contain final audit reports detailing the financial and business functions of the Institute of Fine Arts as conducted by the Utah State Legislature or other governmental agencies.,Retain permanently,Public,
59979,Department of Community and Culture. Division of Fine Arts,Association files,1979-1980.,Chronological,"These files document the relation of the Visual Arts Program with similar associations thoughout the west and nationally. The records contain descriptions of workshops operated under the direction of Utah's program and relations with affliliated touring services. Other information includes names of associations\, agenda\, meeting notes\, menus\, books and pamphlets from other agencies\, and correspondence.",Permanent. Retain for 8 year(s),Public,
29908,Department of Cultural and Community Engagement. Division of Arts and Museums,Division awards and recognitions,2013-,None.,"These records contain awards\, distinctions\, and recognitions granted to the Division of Arts & Museums from various governmental and non-governmental institutions. These records may include plaques\, paper\, artifacts\, and other materials.",Retain permanently,Public,
81318,Department of Cultural and Community Engagement. Division of Arts and Museums,Literary program correspondence,i 1984-,Chronological,"This is the program copy of correspondence and memoranda of the Literary Program. The records concern its functions as a clearinghouse of information and mediator for writers in the state. Information includes names and addresses\, issues\, and decisions.",Permanent. Retain for 5 year(s),Public,
81323,Department of Cultural and Community Engagement. Division of Arts and Museums,Performing arts tour evaluation,i 1983-,Alphabetical by discipline,"These files are of two types. One evaluation is filled out by the artist or performing organization to gauge the adherence of the sponsor to the terms of the contract and one is filled out by the sponsor to evaluate the quality of the event and of the program. These files include names of sponsors\, artists\, and performing organizations\, dates of residencies\, and evaluative statements.",Retain for 5 year(s),Public,
81329,Department of Cultural and Community Engagement. Division of Arts and Museums,Arts Council scrapbooks,1940-,Chronological.,"These scrapbooks contain photographs\, articles\, program notes and other memorabilia which document actual events sponsored or funded by the Arts Council.",Permanent. Retain for 10 year(s),Public,0.20 cubic foot
81301,Department of Cultural and Community Engagement. Division of Arts and Museums,Folk arts program field notes and artist data sheets,i 1977-,Alphabetical by topic,"These files are the working papers of field workers who collect information about Utah's traditional arts and artists. The data sheets contain biographical information about the artists. The information is used to promote the artists and their work. These files include working notes of the field worker including impressions and evaluations of the artists and their work\, background and history of the artists and the forms of art. Data elements include names\, addresses\, religion\, ethnic group\, and age.",Permanent. Retain for 15 year(s),Private,1 microfilm reel
81331,Department of Cultural and Community Engagement. Division of Arts and Museums,Arts Council Board biography files,i 1979-,Alphabetical by surname,"These files contain biographies of the members of the Arts Council Board for public dissemination. They include names of board members\, background qualifications\, and credentials.",Retain for 5 year(s),Public,
81311,Department of Cultural and Community Engagement. Division of Arts and Museums,Grant applications denied case files,i 1974-,Alphabetical by organization name,"These are case files of applications for funding that were not accepted. The files include the letter of rejection and serve the Grants Program in program planning\, historical studies\, and providing documentation for audits. These files include the application; proposed program; names of artist or organization applying for the grant; copies of correspondence; names\, addresses\, and telephone numbers of contact people; and the letter rejecting the application for grant funds.",Retain for 10 year(s),Public,
81332,Department of Cultural and Community Engagement. Division of Arts and Museums,Video tapes of programs,i 1985-,Alphabetical by subject.,These video tapes were created to educate the public concerning Arts Council projects and includes a discussion of the programs and services offered.,Permanent. Retain for 5 year(s),Public,
81310,Department of Cultural and Community Engagement. Division of Arts and Museums,Grantee case files,i 1974-,Alphabetical by organization name,"These case files document the awarding of a grant to an artist or organization and contain the legal contract binding the recipient of the grant and the Utah Arts Council. The files provide documentation as to why the grant was awarded and how the funds were spent. These files include the application\, copies of correspondence\, contract materials\, evaluation forms by on-site review processes and by the organization or artist\, nonprofit organization certificate\, brochures about the artist or organization\, and copies of newspaper reviews. Data elements include the name of the organization or artist\, federal employer identification number\, and addresses and telephone numbers of contact people.",Retain for 10 year(s),Public,
81312,Department of Cultural and Community Engagement. Division of Arts and Museums,Grants booklet project files,i 1981-,Chronological,"These are working files for the publication of the Grants Program booklet\, which describes the program and the application process. The files contain all bid information\, the design procedures\, and suggested revisions by the Utah Arts Council Board. These files include a copy of the booklet\, working papers for the design of the booklet\, policies and procedures of the Grants Program\, federal grants application procedures\, and a mailing list for the published booklet.",Retain for 2 year(s) after completion of publication or report,Public,
81262,Department of Cultural and Community Engagement. Division of Arts and Museums,Applications for vendor number updates,i 1985-,Alphabetical by vendor name,"These are application forms submitted by the Arts Council to the Division of Purchasing for the purpose of assigning a vendor number. The entire application is returned to the Arts Council and is used to maintain a file of vendors\, their numbers\, and addresses. The information includes name and address of vendor\, number\, and date.",Retain until superseded,Public,
81264,Department of Cultural and Community Engagement. Division of Arts and Museums,Copy of Department of Community and Economic Development (DCED) voucher register,i 1978-,Chronological,"These are computer-printout registers of payments made by the Arts Council to vendors and organizations. This is the office copy used to verify expenditures. The information includes vendor name\, vendor number\, amount paid\, check number\, date\, and total amounts.",Retain for 1 year(s),Public,
81266,Department of Cultural and Community Engagement. Division of Arts and Museums,Western States Arts Foundation subject files,1974-,Chronological,"These are minutes\, correspondence\, and other materials related to Western States Arts Foundation meetings as they apply to the development of the arts in Utah and neighboring states. The board functioned as an advisor and advocate to facilitate the grant application process. These files include minutes\, correspondence\, information about Utah's artists and programs\, names of board members\, travel information\, and names of members of the Utah Arts Council working with the foundation.",Permanent. Retain for 4 year(s),Public,2.00 cubic feet
81275,Department of Cultural and Community Engagement. Division of Arts and Museums,Arts in Education program National Endowment for the Arts (NEA) grant final reports and NEA grant applications,i 1966-,Chronological,"These are copies of reports submitted to the National Endowment for the Arts (NEA) concerning the distribution of grant funds to the Arts in Education (AIE) Program. The reports indicate the programs of the previous year\, update current projects receiving federal funding\, and apply for funding for the upcoming year. A copy of the report is maintained in the Budget and Accounting office. This includes a narrative a report of the year's projects\, statistical information concerning the numbers of people served\, the types of schools and communities\, teachers involved\, how ethnic groups were involved\, types of artists in residencies\, and how the Utah AIE complied with federal requirements.",Permanent. Retain for 10 year(s),Public,1 microfilm reel
81284,Department of Cultural and Community Engagement. Division of Arts and Museums,Arts Education artist working files,i 1977-,Chronological,"These records document the biennial process of peer panel review of continuing and new artists and organizations for recommended participation in the Arts in Education (AIE) residency programs. This series includes minutes\, agenda\, and meeting materials prepared for panel participants concerning the applicants. Information on the applications includes name\, address\, social security number\, phone numbers\, and references.",Permanent. Retain for 6 year(s),Public,2.00 cubic feet
81252,Department of Community and Culture. Division of Fine Arts,Foundation for Utah: A Guide to the State minutes and meeting files,1978-1998.,Chronological in reverse order,"These are the minutes and meeting files of the foundation created to raise funds for and publish the second and third editions of the book ""Utah\, Guide to the State."" The files document the support the foundation received and are maintained in the event that another edition is possible. The information includes names of committee members and those attending the meetings or who were willing to support the foundation\, issues\, and actions taken by the committee.",,Public,0.20 cubic foot
81286,Department of Cultural and Community Engagement. Division of Arts and Museums,Federal grant application files,i 1972-,Alphabetical by program,"These files contain applications for basic state grants from the National Endowment for the Arts. They are used to obtain federal funding and to maintain a record of each project. These files include application forms\, projected budget\, correspondence\, description and justification documentation of the project or program\, records of grant monies received and distributed\, final reports of the project or program\, and evaluations.",Permanent. Retain for 3 year(s) after final action,Public,
81291,Department of Cultural and Community Engagement. Division of Arts and Museums,Community/state partnership statewide conference files,i 1981-,Chronological,"Each year a conference is held to promote the development of arts organizations. The conference also instructs artists\, administrators\, and school officials in the use of these organizations. These files document the organization of the conference. They include working papers and notes\, the program\, speeches\, publicity\, budget documentation\, and the agenda.",Retain for 2 year(s),Public,
81290,Department of Cultural and Community Engagement. Division of Arts and Museums,Long distance telephone calls printout,i 1985-,Chronological,"This is a computer printout of long distance telephone calls made by the Arts Council. It is used to verify staff responsibility for the calls. This includes Arts Council telephone numbers\, long distance telephone numbers\, location\, and dates.",Retain for 1 year(s),Public,
83694,Department of Cultural and Community Engagement. Division of Arts and Museums,Performing arts tour rosters,1978-,Chronological.,"This series contains rosters for the Utah Performing Arts Tour. The roster lists and describes dance\, music\, and theater groups available for performances and workshops in local communities throughout the state. The Tour is a component of the Arts Council's Community/State Partnership Program. The roster is revised each year by a panel composed of sponsors\, artists\, and educators.",Permanent. Retain until administrative need ends,Public,0.20 cubic foot
27428,Department of Community and Culture. Office of Museum Services,Office of Museum Services history,1993 -2013.,Alphabetical by subject.,"These records document the history of the Office of Museum Services (OMS) including the goals\, priorities\, programs\, and successes of the office. Information includes correspondence\, photographs\, special program materials\, copies of legislation\, OMS standards and goals\, and other relevant information. It also includes historical information about the OMS Board and its members.",Permanent. Retain for 4 year(s),Public,
83695,Department of Cultural and Community Engagement. Division of Arts and Museums,Original writing competition pamphlets,1983-,Chronological,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",Permanent. Retain for 2 year(s),Public,0.20 cubic foot
14645,Governor's Office of Economic Opportunity. Business Development,Advertising correspondence,1989-,Chronological,"Correspondence between the Division of Business and Economic Development and advertising agencies facilitates efficient contract management. Information includes the status of projects contracted to advertising firms\, responses to previous efforts\, and similar information.",Retain for 2 year(s),Public,
14221,Governor's Office of Economic Opportunity. Business Development,Board of Business and Economic Development member expense records,1991-,"Chronological, thereunder alphabetical by board member surname","This series is maintained in three-ring binders and contains payroll reimbursement forms and travel reimbursement requests in part I\, and copies of warrants and correspondence in part II. The records provide documentation of payments to the members of the Board of Economic Development for their attendance at board meetings. Part I includes the names of the members of the board and any staff attending; date of meeting; low organization number; meeting code; traveler home address; meal costs claimed; accounts charged; and total amounts of reimbursement sought. Part II includes name and address of the board members\, social security numbers\, payroll deductions\, and amounts of payments. Additional miscellaneous correspondence\, including letters of recusal for particular decisions may be included in Part II.",Retain for 3 year(s),Public,
14223,Governor's Office of Economic Opportunity. Business Development,Annual reports,1970-1993.,Chronological.,"This report includes information on the programs\, expenditures\, goals\, and accomplishments of the Division of Business and Economic Development (DBED). The report is prepared for and submitted to the State Legislature. From 1993 onward\, the material which would have been included in the DBED annual report will be included in a general Department of Community and Economic Development annual report.",,Public,
14225,Governor's Office of Economic Opportunity. Business Development,Hong Kong trade mission records,1991.,Chronological,"Itineraries\, correspondence\, press releases\, reference material\, and notes relate to the 1991 trade mission to Hong Kong and the outcome. Information includes the complete itinerary for all DCED participants; names of participants (both DCED and Hong Kong); background information on the political and economic environment in the United States\, Hong Kong\, and the People's Republic of China relative to trade relations; and miscellaneous information contained in memoranda among the participants. The reference material is composed primarily of copies of publications from U.S. news sources.",Permanent. Retain for 10 year(s),Public,
14228,Governor's Office of Economic Development.$bBusiness Development,Contract tracking electronic system,1993-2015.,,"Database maintained with the commercial software package DataEase and paper reports generated from this database\, containing information of Department (DCED) contracts\, to track progress of contract through approval stages and the physical location. Information includes contract identificaiton number\, low organization code of contracting DCED agency\, activity and account codes\, contract name\, contractor\, contact person name and phone number\, length of contract term\, expiration date\, contract amount\, dates sent to and returned from Division of Purchasing\, comments and a tracing review including the initials of any person receiving the contract and the date given to that person. The three paper reports are alphabetical\, by expiration date\, and pre-purchasing report.",Retain for 6 year(s),Public,
14234,Governor's Office of Economic Opportunity. Business Development,Mailing lists,1991-,Alphabetical by surname,"Computerized WordPerfect files of mailing lists which facilitate communication with members of the Board of Business and Economic Development. The lists include the names\, home addresses\, and office addresses of members of the board. Different files may maintain identical information in different formats.",Retain until superseded,Public,
14247,Governor's Office of Economic Opportunity. Business Development,Adjustment forms,1988-,Chronological,Adjustments created by agency accounting officers and sent to the Division of Finance to correct errors on warrant requests and interdepartmental transfers.,Retain for 3 year(s),Public,
14272,Governor's Office of Economic Opportunity. Business Development,Cost report data files,1988-,Chronological,Ledgers and forms used to accumulate data for use in cost reports.,Retain for 3 year(s),Public,
14277,Governor's Office of Economic Opportunity. Business Development,Employee travel files,1988-,Chronological,"Records relating to reimbursing individuals\, such as travel orders\, travel authorizations\, per diem vouchers\, transportation requests\, hotel reservations\, and all supporting records documenting official travel by officers\, employees\, dependents\, or others authorized by law to travel.",Retain for 3 year(s),Public,
14278,Governor's Office of Economic Opportunity. Business Development,Expenditure accounting general correspondence and subject files,1988-,Chronological,"Correspondence or subject file maintained by operating units responsible for expenditure accounting\, pertaining to their internal operations and administration.",Retain for 7 year(s),Public,
14286,Governor's Office of Economic Opportunity. Business Development,Telephone bills,1988-,Chronological.,"Bills which document calls made from state offices and state cellular phones. Bills also include the number called and the length\, time\, and date of phone call.",Retain for 7 year(s),Public,
28710,Governor's Office of Economic Opportunity. Business Development,Denied applications,1984-,Alphabetically by production name.,"These records support the agency's function to facilitate economic development in the state by actively creating\, developing\, attracting\, and retaining business\, industry\, and commerce (Utah Code 63N-1-201(3)(c) (2015)). Applications document requests from entities wishing to participate in technological innovation and business incentive programs\, or in other projects related to economic development in Utah\, which have been denied. Information includes applicant profiles\, details regarding the proposed project\, and related correspondence and materials.",Retain until final action,Public,
82878,Governor's Office of Economic Opportunity. Business Development,Private Activity Bond Review Board case files,i 1984-,Alphanumerical by date and applying agency.,"This series contains applications submitted by political subdivisions on behalf of the project owner/operator requesting allocation of volume cap for tax-exempt bonding. These applications are maintained to document the requests of political subdivisions which issue Private Activity Bonds for these projects for private owners using their tax-exempt status. Information included in the application includes name of the political subdivision\, project summary\, name of owner/operator of the project\, confidential information on project owner/operator\, amount of bonds requested\, confidential financing terms of the project\, amount of volume cap allocated\, certificates of allocation\, legal documentation of bond sale\, IRS Filings of Bond Sale\, Inducement and TEFRA Resolution\, political subdivision public meeting minutes\, engineering reports\, impact studies and statements\, architectural plans\, drawings\, detailed costs of project\, related correspondence\, and related documents.",Retain for 5 year(s),Public,
29646,Governor's Office of Economic Opportunity. Business Development,Press releases,2008-,Chronological.,"These records support the agency's function to promote industry and facilitate economic development in the state by actively creating\, developing\, attracting\, and retaining business\, industry\, and commerce (Utah Code 63N-1-201(2) and (3) (2017)). These are statements issued to the press for release about the participants\, management\, and effectiveness of programs administered by the agency. Information may include names and profiles of incentivized companies\, details of agreements and plans\, quotes from company and agency executives\, statistics and accolades\, changes in leadership\, and similar types of information.",Permanent. Retain for 3 year(s),Public,3.00 cubic feet
14245,Governor's Office of Economic Opportunity. Procurement Assistance,Correspondence,1985-,Chronological by month,"Business-related correspondence which provide unique information about agency functions\, policies\, procedures\, or programs. These records document material discussions and decisions made regarding all agency interests\, and may originate on paper\, electronic mail\, or other media. This correspondence is filed separately from program case files\, and project files.",Permanent. Retain for 5 year(s),Public,
14262,Governor's Office of Economic Opportunity. Procurement Assistance,Monthly activity reports,1985-,Chronological,"These monthly reports of the Procurement Outreach Office facilitate legislative and administrative oversight and provide historical documentation of agency activities. The information is derived from the Weekly activity reports\, series 14261\, and is edited to allow public access. Copies of this report go to the State Legislature and to the Division of Business and Economic Development Administration.",Permanent. Retain for 2 year(s),Public,
14261,Governor's Office of Economic Opportunity. Procurement Assistance,Weekly activity reports,1985-,Chronological,"These weekly reports of the employees provide source information for the Monthly activity reports\, series 14262\, and provide a means of reporting employee activity to supervisors. The information includes an activity summary of employees\, including identification of newly registered clients\, problems with existing contracts\, employee projects\, and number of consultations during the week.",Retain for 4 year(s) after completion of publication or report,,
14290,Governor's Office of Economic Opportunity. Procurement Assistance,Parking validation disbursement record,1991-,Chronological,"These forms document the disbursal of parking validations to Procurement Outreach visitors. Information includes the date of visit\, visitor name\, name and type of firm represented\, and number of validations issued.",Retain for 2 year(s),Public,
19961,Governor's Office of Economic Opportunity. Procurement Assistance,Scrapbooks,1985-,"Chronological, thereunder alphabetical by subject","These scrapbooks and news clippings document the history of the Procurement Office\, which exists to assist small companies in selling their products to the federal government\, particularly the Dept. of Defense.",Permanent. Retain for 5 year(s),Public,
14886,Governor's Office of Economic Opportunity. Centers of Excellence,Centers of Excellence Program semi-annual reports,1987-,"Chronological, thereunder alphabetical by center name","These reports are filed by the centers of excellence and document the progress of the centers of excellence. Information includes the center name\, report date\, report period\, summary of expenditures\, and a summary of any technical progress on the project.",Permanent. Retain for 5 year(s),Public,
23121,Governor's Office of Economic Opportunity. Business Development,Business and industry directories,1989-,Chronological.,The directory is an annual publication designed primarily to provide its users with a ready reference of Utah's major employers. It is intended as an Economic Development tool for use in evaluating the nature of Utah's employers and the Utah labor market. Data presented are obtained mainly from the records of the Utah Department of Workforce Services. Included are all employers considered to be manufacturers and those non-manufacturing establishments who employ 20 or more workers.,Permanent. Retain until administrative need ends,Public,1.00 cubic foot
14892,Governor's Office of Economic Opportunity. Centers of Excellence,Telephone bills,1987-,Chronological.,"Bills which document calls made from state offices and state cellular phones. Bills also include the number called and the length\, time\, and date of phone call.",Retain for 7 year(s),Public,
14264,Governor's Office of Economic Opportunity. Procurement Assistance,Defense Logistics Agency contract files,1985-,Chronological,"This series is composed of grant requests to the Defense Logistics Agency (DLA)\, contracts between the Procurement Outreach Office and the DLA\, quarterly reports to the DLA\, and any related documents. They document the reciprocal obligations of the office and the DLA. Information includes reasons for the grant request\, agreement terms\, dollar-value of client firm contracts\, budget information\, and lists of individual contract amounts and numbers.",Retain for 6 year(s),Public,
14289,Governor's Office of Economic Opportunity. Procurement Assistance,Regional affiliate monthly reports,1985-,"Chronological, thereunder numerical by region number","These reports are summaries of local affiliate office activity. They facilitate effective oversight of the procurement outreach program and contain information collected from the local offices\, which is entered into a database. Included are the names of firms receiving contracts\, contract value\, total number of contracts awarded\, and related information.",Retain for 6 year(s),Protected,
14293,Governor's Office of Economic Opportunity. Procurement Assistance,Client case files,1985-,"Alphabetical by client/firm name, thereunder chronological","These records document businesses seeking assistance from the Procurement Outreach Program and are used to track the work that the consultants do with a specific client. Consultants counsel businesses on how the government purchases items\, how to market a product\, and they also conduct data base searches to let the company know who is buying widgets on that particular day. Information includes the correspondence\, hand-written consultant notes\, and data regarding client firm name\, a contact person's name and phone number\, address and size of firm\, geographic distribution\, and bonding capability.",Retain for 3 year(s) after end of project or program,Protected,
14296,Governors Office of Economic Opportunity. National Business Development Office,Publications,1990-,Chronological,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",Permanent. Retain until completion of publication or report,Public,
14889,Governor's Office of Economic Opportunity. Centers of Excellence,Centers of Excellence Program rejected proposal files,1989-,Alphabetical by center or university name.,"Rejected or withdrawn grant applications\, memoranda\, correspondence\, and other records relating to the decision to reject the grant proposal.",Retain for 3 year(s) after resolution of issue,Protected,
528,Governor. Office of Economic Opportunity,Executive correspondence,1980-,Chronological.,"These records support the agency's function to facilitate economic development in the state by actively creating\, developing\, attracting\, and retaining business\, industry\, and commerce (Utah Code 63N-1-201(3)(c) (2015)). Records document the executive decision-making and directives of the director and other executives within the agency\, and include correspondence and related materials.",Permanent. Retain for 5 year(s) after separation,Public,4.00 cubic feet
14891,Governor's Office of Economic Opportunity. Centers of Excellence,Centers of Excellence Program publications,1987-,Alphabetical by center name,"These one-page brochures are prepared as informational resources for the public about the Centers of Excellence Program and the individual centers. Each center has a brochure which lists the mission of the center\, location\, summary of research\, and the name of a contact person.",Permanent. Retain until completion of publication or report,Public,
81319,Department of Cultural and Community Engagement. Division of Arts and Museums,Performing arts tour correspondence,i 1983-,Chronological,"This series contains copies of correspondence and memoranda related to the Performing Arts Tour\, concerning its functions as a facilitator between performing arts groups\, communities\, and nonprofit organizations. This includes names and addresses\, issues and decisions.",Retain for 5 year(s),Public,
81320,Department of Cultural and Community Engagement. Division of Arts and Museums,Applications for performing arts tour residencies,i 1983-,Alphabetical by discipline,"These are case files of artists and organizations who are applying to participate in the Performing Arts Tour Program. The files are used by a panel in the selection of participants and are then used in subsequent years to refer to available artists and performing organizations. These files include names and addresses of applicants\, information regarding the type of program offered for varying audiences\, history of group or artist\, references\, budget information\, comments of the panel\, and social security numbers of individual artists.",Retain for 5 year(s),Public,
81324,Department of Cultural and Community Engagement. Division of Arts and Museums,Performing arts tour program panel books,i 1983-,"Alphabetical by discipline, thereunder by artist","These books are a compilation of information on artists and performing organizations who have applied for residencies coordinated through the Performing Arts Tour Program. The books are prepared for panels of artists who assess the merits of the applicants and make recommendations for selection. The master panel book is compiled from the panel books. The information includes names of artists and performing organizations applying to participate in the program\, description of services offered.",Retain for 1 year(s),Public,
81330,Department of Cultural and Community Engagement. Division of Arts and Museums,Arts Council slide collection,1975-,None,This series contains color slides of various events sponsored or funded by the Arts Council. The slides are used for presentations to various community groups and the state legislature to garner support and to demonstrate the value of the arts. Most are undated and without labels . An audiotape is also included in this series.,Permanent. Retain for 2 year(s),Public,4.00 cubic feet
81298,Department of Cultural and Community Engagement. Division of Arts and Museums,Folk arts program correspondence,i 1977-,Alphabetical by topic,"These records contain copies of letters and memoranda of the Folk Arts Program concerning its functions as gatherer and preserver of Utah's traditional arts. The correspondence records the communications between the Folk Arts Program and artists who contribute to the program. The records are used for program planning and research. Individual files include names and addresses of artists and individuals corresponding with the agency\, and the issues involved.",Permanent. Retain for 7 year(s),Public,
81303,Department of Cultural and Community Engagement. Division of Arts and Museums,"Folk arts program field recordings of interviews, public performances, and community events",i 1977-,Chronological,"These are recordings on 1/4"" tape or magnetic cassette which orally document interviews\, community events\, and performances of Utah's folk artists. The recordings are used for presentations prepared by the office and for research of a particular art form or artist. This includes names of artists and performers\, interviews\, and recordings of performances and events.",Permanent. Retain for 10 year(s),Public,
81307,Department of Community and Culture. Division of Fine Arts,Folk arts program advisory panel minutes,i 1985-1995.,Chronological,"These are minutes of the Folk Arts Advisory Panel\, a panel of folklorists who review the program budget and programming\, and act in an advisory capacity. This includes names of members of the panel\, issues discussed\, budget information.",Permanent. Retain for 5 year(s),Public,
81313,Department of Cultural and Community Engagement. Division of Arts and Museums,Grants program correspondence,i 1981-,Chronological,"This file contains copies of correspondence related to the Grants Program in general and is used for program development in the office. This file includes letters and memoranda\, names\, addresses\, questions\, and issues involved. A duplicate is kept in the chronological file.",Retain for 5 year(s),Public,
81317,Department of Cultural and Community Engagement. Division of Arts and Museums,Utah original writing competition correspondence,i 1981-,Chronological,"This is the program copy of letters and memoranda concerning the administration of the Literary Program Competition. Information includes actions and policies with respect to the entrants\, the judges\, and the selection of winners. Also included are names and addresses\, issues\, and decisions.",Retain for 5 year(s),Public,
81285,Department of Cultural and Community Engagement. Division of Arts and Museums,Arts in Education (AIE) committee meeting files,i 1977-,Chronological,"These are minutes and other meeting materials of the AIE Committee. The committee prepares recommendations to the Arts Council Board (from the peer panel review meetings) to grant matching funds for residencies of artists and to approve the participation of selected artists and organizations. The minutes also document the determination of AIE policies and procedures. This includes names of members attending the meetings\, information and materials from the peer panel meetings\, policies\, and issues discussed.",Permanent. Retain for 7 year(s),Public,
81293,Department of Cultural and Community Engagement. Division of Arts and Museums,Community/state partnership special projects files,i 1976-,Alphabetical by subject,"These case files document special projects of the Community/State Partnership Program. Files include completed surveys\, workshops held\, notes from planning sessions\, justification and evaluation of special projects\, correspondence\, and budget planning information.",Retain for 10 year(s),Public,
83696,Department of Cultural and Community Engagement. Division of Arts and Museums,Guide to the grants program,1985-,Chronological.,The Grants Program of the Utah Arts Council provides matching financial assistance to Utah nonprofit and tax exempt organizations for arts programming. Grants monies are made available through funds appropriated by the state legislature and from the National Endowment for the Arts. This series contains booklets that include the grants application form and associated information and instructions.,Permanent. Retain until administrative need ends,Public,0.35 cubic foot 1 microfilm reel
30514,Department of Cultural and Community Engagement. Division of Arts and Museums,Literary Arts Program media,1990-2010.,,,Retain permanently,Public,2.00 cubic feet
29144,Salt Lake Arts Academy (Utah),School histories,2003-,Chronological.,"The Academy prepares students to become confident and creative through the arts and academics. These records document and preserve the academy's activities\, programs\, facilities and staff over the years.",Permanent. Retain for 10 year(s),Public,
30340,Tooele (Utah). City Court,Justice Court case documents,1918-1934.,Chronological by filing date.,"These records contain justice court case files that document the various stages of the court case. Records include complaints\, bonds\, warrants of arrest\, affidavits\, and garnishments.",Retain permanently,Public,
30325,Provo (Utah),Record of Contagious and Infectious Disease,1905-1918.,Chronological.,"This records documents patients of the Provo City quarantine physician who were sick with contagious and infectious diseases. The records document the date of the visit\, name\, age and address of the patient\, type of disease\, treatment\, and results of treatment.",Retain permanently,Public,
370,Secretary of State,Legislative scrapbook,1896-1941.,Alphanumerical.,"Records which document an agency's history. Includes scrapbooks\, photographs\, articles\, program notes and information about events and programs sponsored or funded by an agency. May also include narrative audio and audiovisual agency histories.",,Public,
2308,Utah. Dept._of Public Safety. Division of Safety Education and Promotion,Publicity records,1952-1957.,none,"Scrapbooks\, records of awards\, conference materials\, and other publicity records promoting public safety.",,Public,1 microfilm reel
2617,Tuberculosis Hospital,Photographs,1948-1966.,Alphanumerical.,This series contains photographs of people and activities at the hospital.,,Exempt,
30531,Uintah County (Utah). County Clerk,Applications for license for explosives,1942-1943,Chronological by date and numerical by application number.,"These records document the organization and reorganization of governmental entities. Information includes history\, functional information\, geographical boundaries\, organizational files and related records.",,Public,0.20 cubic foot
30534,Heber City (Utah),Municipal bonds sampling,1910-1960.,Chronological by bond issuance date,"The governing body of the municipality levying the assessment\, by ordinance or resolution\, may authorize the issuance of special improvement bonds to pay costs of improvements in the district against funds created by the assessment.",Retain permanently,Public,
30539,Heber City (Utah),Claims,"1936-1937, 1948.",Chronological by filing date.,"This series contains records of claims submitted by individuals to Heber City to request payment for services rendered to the city. Records include name of individual submitting claim\, date filed\, amount requested\, account funds were distributed from\, and an itemized list of services rendered. Series may include receipts featuring local businesses that were submitted with the claims for reimbursement. A series of claims from 1948 include reimbursements for the supplies used in the building of the Heber City Memorial Building.",Retain permanently,Public,
30550,Carbon County School District (Utah). Carbon High School,Charles Milano student record collection,1932-1936; 1986.,Generally chronological.,"These records document the organization and reorganization of governmental entities. Information includes history\, functional information\, geographical boundaries\, organizational files and related records.",,Public,0.20 cubic foot
30552,Granite School District (Utah). Spring Lane Elementary School.,Faculty and student photographs,2006-2023.,Chronological by school year.,"These records document the organization and reorganization of governmental entities. Information includes history\, functional information\, geographical boundaries\, organizational files and related records.",,Public,0.70 cubic foot
30554,Granite School District (Utah). Spring Lane Elementary School.,Plaques,2006-2010.,None.,"These records document the organization and reorganization of governmental entities. Information includes history\, functional information\, geographical boundaries\, organizational files and related records.",,Public,0.50 cubic foot
30563,District Court (Sixth District : Piute County),Jurors' and witnesses time book,1896-1934.,Chronological.,"This book contain time keeping records for people acting as juror's or witness for the 6th District Court in Piute County for the purposes of issuing payment for their services. Records include names of people serving as jurors or witnesses\, days of the month on which services were rendered\, miles traveled\, amount reimbursed for travel\, and amount paid for service.",Retain permanently,Public,
30567,Sevier County (Utah). County Clerk,Financial records,1901-1904.,Chronological by filing date.,"This series contains financial records collected by the County Clerk that document payments made for various county services. Records may include receipts for licensing\, payment for office and election supplies\, and receipts for the collection of town taxes. Records also include statements of fees collected by the County Recorder\, and statements of warrants issued to the County Treasurer and Assessor. which were later officially filed with the County Clerk.",Retain permanently,Public,
30568,Sevier County (Utah). County Clerk,Election administration records,"1902, 1904, 1928.",Chronological.,"This series contains records created during the course of administering an election. Records include oaths of office of voter registration agents\, bids for election supplies\, school election correspondence and requests for absentee ballots.",Retain permanently,Public,
30572,Sevier County (Utah). County Clerk,Certificates of stock grazers,1902-1904.,Chronological by filing date.,"This series contains certificates of stock grazers filed with the Sevier County Clerk as required by Utah law to document transitory livestock for the purposes of taxation. A certificate was created by the county assessor in the livestock's county of origin\, and indicated that they had already been assessed and taxed. The certificates provided a period of time for which the transitory stock would be grazed in Sevier County. Any livestock that were grazed in Sevier County for longer than the prescribed period were subject to additional tax by Sevier County.",Retain permanently,Public,
30587,Tooele (Utah). City Recorder/Purchasing Agent,City Recorder general ledgers,1861-1945.,By account thereunder chronological by entry.,"These records document general operating expenses of Tooele City. The ledgers were kept by the City Recorder to document various city accounts\, and could be used to report to the City Council and reconcile with the associated City Treasurer's account books for audit purposes.",Retain permanently,Public,
30590,Tooele (Utah),Treasurer account books,1864-1960.,Chronological by payment date.,"Records document monies taken into and paid out of the treasury accounts of Tooele City. Payments were generally collected or requested by the City Recorder as approved by the City Council\, and then requested to be paid out by City Treasurer\, payments were subsequently documented in the account books. Records could be then reconciled with City Recorder's account books for audit purposes.",Retain permanently,Public,
30591,Tooele (Utah),City tax collection record,1871-1873.,Roughly alphabetical by tax payer.,"This record documents the collection of city tax in Tooele City\, the record includes the name of the tax payer\, a column for city tax\, county tax and territorial tax\, and the total amount paid.",Retain permanently,Public,
30601,Tooele (Utah),Water billing records,1921-1938.,None.,"Ledgers containing billing information for individual addresses for water services. Records may include the name of the property owner\, address\, and the amount of water used for each billing cycle.",Retain permanently,Public,
30607,Tooele (Utah),Public Works project files,1932-1940.,Chronological by project date.,"Records include public works project files that document various infrastructure projects build in Tooele City\, many including Works Progress Administration funded projects.",Retain permanently,Protected,
30616,Heber City (Utah),Miscellaneous agreements,1920-1980.,Chronological by agreement date.,"This series includes a variety of agreements between Heber City government and various residents and service providers. Agreements include water rights-to-wit\, leases for use of private property\, cooperative agreements for road construction and uses of county jail.",Retain permanently,Public,
30611,Heber City (Utah),Fire Department administrative records,1930-1980.,Chronological,"The records document various projects taken on by the Heber City Fire Department over the years\, including the purchase of a fire truck in 1930.",Retain permanently,Public,
30629,Davis County (Utah). County Sheriff,Miscellaneous administrative records,1947-1962.,None.,"This series contains various logs representing the administrative work of the Davis County Sheriff's Department. Records include a return of service log book\, documenting fees collected for serving legal notices. A jail booking record logging prisoners who were photographed during the booking process\, which also contains an health inspection of local dairies\, cafes and bakeries. An expense book documenting administrative expenditures\, and a prisoner check-out log\, which documents prisoners coming and going from the Davis County Jail for court dates\, work release\, and medical appointments.",Retain permanently,Public,
30639,Willard (Utah),Justice of the Peace docket,1912-1922,Chronological by hearing date.,"These records document the organization and reorganization of governmental entities. Information includes history\, functional information\, geographical boundaries\, organizational files and related records.",,Public,0.50 cubic foot
30665,Piute County (Utah). Probate Court.,Land claim declarations,1888-1889.,Chronological by filing date.,"This series contains statement filed with the Piute County Probate Court to establish claims to land. The statements were filed as part of the process prescribed by law for individuals to gain legal title to land they already occupied.This series contains land claims for the townsites of Loa\, Teasdale\, Koosharem\, The towns of Loa and Teasdale are now part of Wayne County\, and the townsite of Koosharem is now located in Sevier County.",,Public,
30748,American Fork (Utah),Improvement bonds sampling,1948-1975.,Chronological by bond issuance date.,"The governing body of the municipality levying the assessment\, by ordinance or resolution\, may authorize the issuance of special improvement bonds to pay costs of improvements in the district against funds created by the assessment.",Retain permanently,Public,
30761,Grand County (Utah). County Treasurer,Transient stock records,1900-1919.,Chronological.,"This series contains records submitted to the county treasurer in regards to tax payments paid by stock grazers filed with the Grand County as required by Utah law Transient stock indicate that livestock is permitted to graze outside of the county of origin\, and were assessed taxes by county assessor in the livestock's county of origin. Certificates were provided to the stock-grazer proving that they had been allowed to graze their stock for a period of time outside of the county in which they were charged a tax. Any livestock that were grazed in Grand County by a rancher located outside of the county for longer than the prescribed period were subject to additional tax by Grand County",Retain permanently,Public,
30764,Grand County (Utah). County Treasurer,State Road Commission correspondence,1910-1916.,Roughly chronological.,This series contains correspondence and reports sent between the State Road Commission and the Grand County Treasurer. According to Utah State Law the County Treasurer was responsible for reporting to the State Road Commission the collection of any taxes collected for the maintenance of state roads within the county limits.,Retain permanently,Public,
30783,Grand County (Utah). County Treasurer,Tax collection receipts,1891-1915.,Roughly chronological.,This series contain receipts collected as a result of the Grand County Treasurers role in tax collection.,Retain permanently,Public,
30786,Moab (Utah),Justice Court docket books,1903-1954.,Chronological.,"This series contains bound volumes maintained by the justice court for the Moab City Precinct Number One\, documenting cases heard before the court. Dockets typically contains information such as the name of the parties involved in each case\, the date of the case\, a summary of the charges\, a summary of the proceedings\, the decision on the case\, and the consequences imposed\, if any. The earliest records were handwritten and most contain an index compiled by the record-keeper at the front of the ledger. Common charges include selling liquor without a license\, assault and battery\, and disturbing the peace.",Retain permanently,Public,
30628,Davis County (Utah). County Sheriff,Sheriff's call log,1978-1980.,Chronological by date of call.,"This series contains logs of calls taken by the Sheriff's department on behalf of municipalities in the county\, and the charges of taking calls.",Retain permanently,Public,
30799,Grand County (Utah). County Treasurer,Treasurers Account Book,1909-1923.,"By account, thereunder chronological by payment date.","This series contains records of accounts kept by the Treasurer for various county functions\, including school tax collection and road supervision. Information in the book includes when a payment was received\, from whom\, when it was paid out and to whom\, the amount paid in bills and cents.",Retain permanently,Public,
25258,Howell (Utah),History of Howell,2003.,Chronological,"These are published or unpublished histories written on the municipal government or an individual municipal agency. The histories are financed by municipal funds. They may include title\, author\, date written\, and a historical narrative.",,Public,
25444,Duchesne (Utah),Histories,1970.,Chronological,"These are published or unpublished histories written on the municipal government or an individual municipal agency. The histories are financed by municipal funds. They may include title\, author\, date written\, and a historical narrative. This record is a picture scrapbook of the the 1970 beautification project conduct within the city of Duchesne.,These are published or unpublished histories written on the municipal government or an individual municipal agency. The histories are financed by municipal funds. They may include title\, author\, date written\, and a historical narrative.",,Public,1 microfilm reel
30134,Provo City School District (Utah). Timpanogos Elementary School.,Student promotion and school year record,1910-1926,Chronological by school year.,"These records document the organization and reorganization of governmental entities. Information includes history\, functional information\, geographical boundaries\, organizational files and related records.",,Public,0.20 cubic foot
30800,Grand County (Utah). County Treasurer,Clerk's Account with Treasurer record book,1890-1926.,Chronological by payment date.,"This series contains account books of fees and expenses collected by County Clerk kept by the County Treasurer. Information includes date payment was received\, by whom it was received and to whom an expense was paid out. Expenses may include fees for business licenses\, county library and hospital expenses\, a monies paid out for the county poor fund.",Retain permanently,Public,
30158,Grand County (Utah). County Treasurer,Warrant registers,1923-1958.,Chronological thereunder numerical by warrant number.,"These registers checks issued by Grand County. They include the date of payment\, to whom the check was issued\, the account name\, warrant number\, amount\, and date redeemed.",Retain permanently,Public,0.50 cubic foot
30143,Grand County (Utah). County Treasurer,Tax sale records,1899-1998.,Generally chronological by sale or redemption date.,"These are records required to be prepared by county treasurers.They may include the name of the person to whom property is assessed; description of the delinquent parcel\, and a reference to the parcel\, serial\, or account number under which the property was listed in the assessment roll; the amount of delinquent taxes\, penalties\, and administrative costs; and the date of redemption and by whom the property is redeemed.",Retain permanently,Public,1.50 cubic feet
30217,Department of Health and Human Services. Division of Substance Use and Mental Health. State Hospital,Here I Am documentary film footage,1973.,None.,"These records document the organization and reorganization of governmental entities. Information includes history\, functional information\, geographical boundaries\, organizational files and related records.",,Public,0.50 cubic foot
30232,Department of Human Services.$bDivision of Substance Abuse and Mental Health.$bState Hospital,Facilities improvement and construction documentation,ca. 1994-2003.,Chronological.,"These records document the organization and reorganization of governmental entities. Information includes history\, functional information\, geographical boundaries\, organizational files and related records.",,Public,0.20 cubic foot
30242,Providence (Utah),Historical celebration videos,"1949,2009",Chronological by event date.,"These records document the organization and reorganization of governmental entities. Information includes history\, functional information\, geographical boundaries\, organizational files and related records.",,Public,0.50 cubic foot
30278,Hyrum (Utah),Miscellaneous administrative records,1909-1925,Chronological.,"These records document the organization and reorganization of governmental entities. Information includes history\, functional information\, geographical boundaries\, organizational files and related records. 	",,Public,0.20 cubic foot
30305,Dept. of Agriculture. Food Inspection/Weights and Measures Division,Historical weights and measures inspection reports,1920-1988.,Chronological.,"This series contains inspection reports of companies that weigh and measure food and non-food commodities sold in the state. Inspections protect consumers and retailers from unfair business practices by ensuring that commercial weighing and measuring devices perform accurately. Information includes company names\, inspection violations\, actions\, and correspondence. These records are considered historical due to age and/or historical significance.",Retain permanently,Public,
30306,Department of Cultural and Community Engagement. State Historic Preservation office.,Slide collection,ca. 1962-1985,"Alphabetical by county, thereunder by city or locale name.","This series contains thousands of 35 mm color slide transparencies. The slides were taken by Preservation Office staff for the purpose of documenting historic buildings and sites\, documenting preservation projects in which the office was involved\, and creating a collection of visual materials for presentations and training conducted by staff members. The bulk of the images are of historic buildings\, but the collection also includes views of other structures\, historical sites\, landscapes\, monuments\, and archealogical sites.",,Public,9.45 cubic feet
30481,District Court (Fourth District : Uintah County),Draft case transcripts,1902-1947,Chronological by case date.,These are original shorthand versions of case transcripts.,,Public,3.00 cubic feet
30806,Grand County (Utah). County Treasurer,Treasurer's tax account book,1897-1916.,Chronological by date paid.,"This series contains the tax account book of the Grand County Treasurer\, which documents the taxes collected by the County Assessor and paid to the County Treasurer. Information in the record includes tax sales\, tax sale redemptions\, and subsequent taxes collected. Record documents date taxes were paid\, amount paid\, receipt number\, name of person paying\, their address\, the amount of taxes applied to the state tax\, county tax\, school tax and special school tax for districts one and two. Record also includes any remarks\, which were typically the name of the person who paid the tax.",Retain permanently,Public,
30553,Granite School District (Utah),Meadow Moor Elementary School staff and class photographs,1965-1966,Numerical by grade.,"These records document the organization and reorganization of governmental entities. Information includes history\, functional information\, geographical boundaries\, organizational files and related records.",,Public,0.20 cubic foot
642,Public Service Commission,Case files,1917-,Numerical by case number.,"This series documents the formal proceedings of the Utah Public Service Commission as it carried out its legislative mandate to supervise and regulate all public utilities within the state. The case files represent pleadings before the commission in the form of complaints\, applications\, or petitions which required a formal hearing. Cases not requiring a formal hearing were referred to as informal cases and comprise a separate series. Complaints could be brought by the commission's own motion or by any person or organization claiming a utility to be in violation of any law\, rule\, or order. Applications may include requests for certificates of convenience and necessity\, contract carrier permits\, interstate licenses\, rate increases\, rate reductions\, relief from discriminatory charges\, establishment of railroad crossings\, switch connections and spurs\, school bus crossings\, and various other actions. The commission's jurisdiction extended over every gas\, electric\, telephone\, telegraph\,,water\, heat\, transportation\, and warehouse corporation which served the public for compensation. Notable cases include the dismantling of the Emigration Canyon Railroad in 1917. These records are also commonly referred to as formal hearings\, proceedings\, or dockets.",Permanent. Retain for 12 year(s),Public,418.0 cubic feet
5282,Weber County (Utah). County Clerk,Dentistry and Optometry Board certificates,1907-1920.,"Alphabetical by profession, thereunder chronological by filing date.",This series contains professional certificates for optometrists and dentist filed with the county clerk.,,Public,0.50 cubic foot
30852,Ogden School District (Utah),Ogden High School Alumni Directory,1894-1995,"Alphabetical by alumnus name, chronological by graduation year, and alphabetical by place of residence.","This series contains a book listing those who graduated from Ogden High School prior to 1996\, along with their contact information.",,Public,0.20 cubic foot
27901,Utah Navajo Trust Fund,Navajo Revitalization Fund Board meeting minutes,1998-,Chronological.,"The Navajo Revitalization Fund (NRF) Board holds monthly meetings to determine which of the proposed projects should be approved. The NRF board consists of five members: two county commissioners; a governor's appointee; a rotating member from one of the Utah Navajo chapters; and the chair of the Utah Navajo Commission. Records include agenda\, summary of discussion\, and copies of the proposals under consideration\, along with correspondence and other supporting documents. Minutes may be divided into sections for each project discussed\, voted on\, and include resolutions for approved proposals\, invoices\, copies of checks sent to pay for previously approved projects.",Permanent. Retain until final action,Public,
27904,Utah Navajo Trust Fund,Management team meeting notes,2008-,Chronological.,"A management team\, consisting of the administrative director\, the finance director\, the Utah Navajo Royalties Holding Fund (UNRHF) administrator\, and the governor's appointee\, assumed responsibility for administering the Trust when the Navajo Trust discontinued funding new projects in 2008. This body does not approve any projects\, but does track grants that were previously approved. The State created this interim organization to manage the fund until congress appoints a new trustee. The team's function is to protect the funds' assets. The team is continuing to approve new scholarships paid for by the royalties fund. Minutes are not officially approved\, but notes are kept that summarize the team's discussion\, showing the decision-making process for use of trust funds.",Permanent. Retain until final action,Public,
27907,Utah Navajo Trust Fund,As-built drawings,1993-,Alphanumerical by project.,As-built drawings and blueprints are retained for each building project that was funded through the Navajo Trust Fund.,Permanent. Retain until final action,Public,
27912,Utah Navajo Trust Fund,Chapter maps,1993-,Chronological.,"Chapter maps have been created to identify the location of chapter boundaries\, and the location of all homes within each chapter\, which ensures their eligibility for Navajo Trust benefits. The maps are updated periodically. Separate maps have been created for each of the seven chapters.",Permanent. Retain until final action,Public,
27898,Utah Navajo Trust Fund,General accounting records,1993-,Chronological.,"These records document amounts paid for benefits from the Navajo Trust Fund. Funds are used for scholarships\, housing\, and other chapter projects.",Permanent. Retain until final action,Public,
27915,Utah Navajo Trust Fund,Asset records,1993-,None.,These records document the physical assets of the entity. The series also contains lists recording 120 sewing machines owned by the trust and the Shumway Collection.,Permanent. Retain until final action,Public,
27909,Utah Navajo Trust Fund,Chapter census records,1993-,Alphabetical by subject matter.,"These records are created to establish eligibility for benefits under the Navajo Trust Fund\, which is available only to Navajos who reside in Utah. Records include verification of residence in one of the Utah Navajo chapters.",Permanent. Retain until final action,Private,
27914,Utah Navajo Trust Fund,Student scholarship files,1993-,Alphanumerical.,"This series contains records that are used to administer student scholarships. Files contain the initial application for funding as well as a consent form providing the Utah Navajo Royalties Holding Fund (UNRHF) and/or Utah Navajo Trust Fund (UNTF) permission to access student financial aid information through the Office of Navajo Nation Scholarship and Financial Assistance (ONNSFA). The files also include a copy of student transcripts\, census information confirming the applicants' eligibility\, and supporting documentation.",Permanent. Retain until final action,Exempt,
27899,Utah Navajo Trust Fund,Contracts and agreements,1993-,Alphabetical by name of contracting party or topic.,"These are contracts and agreements which the Navajo Trust Fund Board made with outside vendors for landscaping and apartment management. The most important contracts relate to the Blue Mountain Apartments which the Trust manages in partnership with American Express and the funds annual agreement with Division of Construction and Facility Management. Also included in this series are contracts for a cell tower lease\, water use\, land\, and consulting.",Permanent. Retain until final action,Public,
27900,Utah Navajo Trust Fund,Project files,1993-,"Alphabetical by chapter, thereunder by project.","These records document all aspects of projects that are approved for funding through the Navajo Trust Fund and Navajo Royalties Fund. Included in the files are photographs\, original proposals with supporting documents\, archaeological reports\, homesite leases (land titles)\, purchasing documentation\, receipts for expenditures\, budgets\, advertisements\, specifications\, final inspections\, contracts\, information about utilities\, funding partners\, and related records.",Permanent. Retain until final action,Public,
27906,Utah Navajo Trust Fund,Oil and gas royalty files,2006-,Chronological.,"These records document royalties paid by oil and gas companies to pay royalties into the Navajo Trust fund. Approval of these royalties is granted by Minerals Management Service (MMS)\, the Navajo Nation\, and the Bureau of Indian Affairs. The Navajo Nation gets the final report at the time moneys are transferred into the Navajo Trust Fund account. These reports are checked against numbers provided to the Utah Division of Oil\, Gas\, and Mining to ensure accuracy of royalty payments. These records include Trust Fund deposit information\, details of royalty payments\, and reconciliations.",Permanent. Retain until final action,Public,
27908,Utah Navajo Trust Fund,Project-related disputation records,2006-,"Alphabetical by chapter, thereunder by project.","These files contain information about issues or complications that arise in the administration of projects funded by the trust funds. Information includes land disputes\, project adjustments\, correspondence\, and conflict resolution between clients and contractors.",Permanent. Retain until final action,Protected,
27910,Utah Navajo Trust Fund,Grant files,1993-,Alphabetically.,"These are records of grants received from other entities. Grants have historically been received from the Navajo Nation: Capital Improvement Program\, State of Utah; Olene Walker Housing Trust Fund\, Utah Housing Corporation\, federal government (USDA-Rural Development)\, Navajo Housing Authority (NAHASDA/Indian HUD)\, and the Daniels fund\, a private foundation.",Permanent. Retain until final action,Public,
27913,Utah Navajo Trust Fund,Audit reports,1993-,Chronological.,"These are reports prepared by auditors who examined and verified financial and operational activities for the year. In addition to financial audits\, program audits review whether projects funded were compliant with applicable laws and regulations.",Permanent. Retain until final action,Public,
30734,Utah Navajo Trust Fund,Annual conferences records,1998-,Chronological.,"Utah Navajo Trust Fund (UNTF) conducted Annual Conferences with rotating themes between the following topics: Heath\, Education\, and Housing and Community Development. These conferences varied in size between conferences meant for 50 participants up to 350 participants and were held in various locales. These conferences were directly funded and administered by UNTF\, and the main participants were UNTF staff\, UNTF Dineh Committee members\, Board Members\, Chapter Officials\, Navajo Council Delegates\, and Chapter employees. Other interested participants that were not affiliated with Utah Navajos were welcome as well\, but there were only a few in this category. The records mainly consist of binders containing information on the agenda\, notes\, contact information\, presentation materials\, and other handout materials from various professionals in the field on the yearly theme.",Permanent. Retain until administrative need ends,Public,
27905,Utah Navajo Trust Fund,Legal history reports,1993-,Chronological by case.,"Utah Code 51-10-204(1)(a)(2015) mandates that the Trust Fund Administrator read and become familiar with the ""documents and decisions highlighting the history of the fund"". These historical reports include sections of Utah Code and case law (Bigman v. Utah Navajo Development Council\, Sakezzie I & II v. Utah Indian Affairs Commission\, Utah v. Babitt\, United States vs. Jim\, Pelt vs. Utah) that have been compiled to guide the administration of the Navajo Trust. The Nelson report and the 1991 legislative audit are part of these historical reports.",Permanent. Retain until final action,Public,
1135,Capitol Commission,Capitol building plans,1912-1914.,Numerical by architect's drawing number.,"These are the original building plans created by the capitol architect\, Richard Kletting\, for the construction of the Capitol Building. The series includes plans for framing\, various construction details\, columns and stone work\, dome framing\, foundation and footings\, cross-sections\, and building elevations from various angles. The originals are blueprints\, blueprints on linen\, and tracings.,Final plans and specifications for approved and constructed state buildings.",,Public,3.95 cubic feet 1 microfilm reel
11273,Capitol Commission,Newspaper clippings,i 1909-1917.,Chronological by date.,"This series documents public relations efforts by the Capitol Commission and public opinion regarding the building of the state capitol. It contains newspaper clippings collected by the Capitol Commission with the bulk of the series focusing on articles addressing the design competition for the capitol building\, arguments for and against construction\, location issues\, calls for voter participation\, messages from Governor Spry\, and highlights from the construction process such as the laying of the cornerstone.",,Public,1 microfilm reel
1134,Capitol Commission,Capitol design competition renderings,i 1909-1917.,Alphabetical by name of individual architect or firm.,"In order to select an architect to design Utah's State Capitol building\, a design competition was held. This series contains the materials generated by that competition. The series includes numerous photographs and drawings of ideas for the capitol building\, actual submissions for the design competition\, a document establishing the rules for the design contest\, and numerous photographs submitted as examples of competing architects work. [The winner of the competition is not included.]",,Public,0.35 cubic foot 1 microfilm reel
28187,Weber-Morgan District Health Department (Utah),Vital records,1885-1970.,Chronological by year.,,,Public,
17627,Weber-Morgan District Health Department (Utah),Pregnancy testing charts,1986-,Alphabetical by patient's surname,"These bilingual forms (English/Spanish) document the results of pregnancy tests given to low-income women by the department. They are used for case management purposes. They include the client's name\, birth date\, home telephone number\, address\, occupation\, client's legal guardian address and telephone number\, questions on housing\, transportation\, race\, marital status\, and education; questions on whether patient employed\, a U.S. citizen\, has insurance\, received previous physician's name\, whether patient had received previous treatment from the Weber-Morgan Health Department; lifestyle questions; information on the test what information it can and cannot provide; client's signature and date; pregnancy test results\, and progress notes; signature and title of worker; and date.",Retain for 4 year(s),Private,
17628,Weber-Morgan District Health Department (Utah),Prenatal care charts,1983-,Alphabetical by patient's name,"These case files document prenatal services provided to low income women. They are used for case management purposes. These case files include the patient information and consent form\, problem oriented prenatal risk management form\, prenatal teaching guideline check list\, progress notes\, laboratory flow sheet\, and the Utah prenatal record system forms (UPRS).",Retain for 7 year(s),Private,
17467,Weber-Morgan District Health Department (Utah),Emissions certificate of compliance,1991-,Chronological,"Certificates of emissions testing\, used to document compliance to state and federal emissions laws and to permit annual vehicle registration. Includes vehicle type\, make\, identification number\, emissions test results\, signature of emissions inspector\, and date.",Retain for 1 year(s),,
24556,Weber-Morgan District Health Department (Utah),Tobacco education program youth referral form,1990-,"Chronological, thereunder alphabetical by youth's name","This form is used by the Second District Court to refer youths who abused tobacco to the local health department to attend the tobacco education program. It includes referral date\, name\, age\, sex\, name of parent/guardian\, telephone numbers (work/phone)\, name of school\, referral source (juvenile court\, municipal court\, school\, local police\, etc); when a smoking ticket was issued\, first time in class\, date notified by letter and phone\, date of first called\, indication by class instructor of class attendance (attendance (y/n)\, quantity smoked/chewed\, project (y/n)\, assignment (y/n)\, comments\, date progress/completion certificate sent\, and tracking record - 1 month\, 3 month\, 6 months (date\, use status\, and any comments).",Retain for 2 year(s),Private,
17629,Weber-Morgan District Health Department (Utah),High risk family home unit,undated,,"These records document They include post partem/high risk infant report\, individual and family data form\, high risk care plan\, and progress notes. This program was discontinued in 1990.",,Private,
17626,Weber-Morgan District Health Department (Utah),Waste tire recycling request records,1993-,Alphabetical by company name,"These records document financial reimbursements authorized under the State Waste Tire Recycling Act. UCA 26-32a-107 (1995) allows recyclers ""using waste tires or materials derived from waste tires"" and ""used exclusively for energy recovery or creation of ultimate products"" to submit applications to local health departments for ""partial reimbursement of cost of transporting and processing [waste tires]."" These records include correspondence\, certification of tire shredding\, reimbursement application request\, invoices and other supporting documentation.",Retain for 5 year(s),Public,
81093,Weber-Morgan District Health Department (Utah),Tuberculin testing worksheets,1962-,Numerical by sequential location,"these worksheets were used to record information from tuberculin test clinics and were submitted to the Utah State Division Health Pulmonary Disease Program. They include name\, address\, race\, sex\, age\, parental request\, test date\, date read\, previous test\, test results\, reason why not tested. This is a discontinued school testing program.",Retain for 4 year(s),Private,
24555,Weber-Morgan District Health Department (Utah),Health care access case management records,1990-,Alphabetical by name,"These forms document health interviews of heads of households. They are used to assess family needs and to determine their resources need. The forms include demographic information (name of household name\, address\, case number\, location\, medical insurance/medicaid number\, primary care physician\, language preferred\, ethnicity\, education level\, occupation); current medical information of each family member; a listing of any serious illnesses\, injuries\, hospitalizations (name\, condition\, and year); the head of household responses on family's access to health care resources; indication of family's special needs\, indication of any at-risk conditions; listing of any planned referrals; and a narrative explaining of action guiding the family to appropriate health care resources.",Retain for 4 year(s),Private,
25313,Weber-Morgan District Health Department (Utah),Early childhood development home visitation case management records,2001-,Alphabetical by client's name,"These records document services provided by the local health department under the Early child development home visitation program. This program is offered to all infants who receive Medicaid benefits. It is designed to assist the child and its family in receiving provided community benefits. An assessment is made of the child's health\, family life\, environment\, access to services and other non-invasive services. This assessment is used to determine the child's health and to provide the appropriate referrals in the community. The records include a consent for treatment form\, initial home visit assessment form\, parental referral forms\, and the Ogden/Weber referral telephone number list.",Retain for 6 year(s),Private,
10159,Weber-Morgan District Health Department (Utah),Sexually transmitted disease clinic charts,1975-,Alphabetical by patient's surname,"These charts document the treatment provided to persons with sexually transmitted diseases (STD). They are used for collecting and maintaining medical information\, in the follow-up of suspected carriers and contacts with sexually transmitted diseases and for controlling the spread of STDs. The Utah Code of Communicable Disease (UCA 26-6-1\, et seq._(1991))\, the Department of Health is required to maintain this information in order to promote the public health and to prevent and control the spread of STDs. The charts include the consent for treatment form\, STD questionnaire\, medical visit form\, laboratory tests\, and requests for specific tests. Information includes case number\, patient's name\, address\, and telephone number; age\, race\, reason for visit\, medications\, sex,history\, problems\, allergies\, physical examination results\, lab tests\, impressions\, counseling\, and follow-up.",Retain for 7 year(s) after case is closed,Private,
23901,Department of Government Operations. Division of Technology Services,Publications,1993-,Chronological.,"Records created by the agency\, including pamphlets\, newsletters\, reports\, directories\, and other published or processed documents. These records include information on agency provided services\, the Automated Geographic Reference Center\, and other issues addressed by the Division of Information Technology Services. Consists primarily of isolated publications not part of a more specific series.",Permanent. Retain until administrative need ends,Public,0.20 cubic foot
83964,Department of Technology Services,Training schedules,1987-2020.,Chronological.,"The Data Processing Training Schedule and Registration Records are produced by the division to announce organized computer training classes for state workers. The series includes a calendar listing class times\, dates\, and costs of the various classes as well as registration records.",Permanent. Retain until administrative need ends,Public,0.20 cubic foot
84603,Department of Technology Services,Personnel files,1979-2006.,Alphabetical by employee's surname.,"Complete work history of individual while employed by the State. Refer to UCA 67-18-1\, et seq. and DHRM standards on accessing\, maintaining\, and managing employee personnel files. When an employee transfers to another state agency\, the official personnel file must be sent to the new agency. The file should include current information on performance evaluations\, performance plans\, position description\, career mobility agreement\, insurance benefits notification (ADNT-1)\, job swap agreement\, and overtime agreement where applicable. Also contains application for employment\, employees' social security card (copy)\, Notice of personnel action (DHRM 33)\, Human resource profile/events (DHRM 34)\, Termination form (DHRM 35)\, Employment,eligibility verification form\, Exit interview form\, New employee orientation self-guide\, and retirement/deferred compensation plan notification (ADNT-2). May contain documentation on employee withholding\, completion of course certificates\, conflict of interest letters\, incentive award results\, letters of commendation\, leave records\, health records\, and leave adjustment reports.",Retain for 65 year(s) after separation,Public,
84676,Department of Government Operations. Division of Technology Services,Rate change records,1988-,Chronological,"Reports maintained by receiving and reporting units\, which document how much it costs an entity to provide a service and the fee they charge for that service.",Retain for 7 year(s),Public,
13864,"Department of Health.$bWomen, Infants and Children",Pharmacy prescription files,1981-1994.,"Chronological, thereunder alphabetical by patient last name",These are pharmacy records which were created and maintained by the Maternal and Infant Clinic at 44 Medical Drive.The information includes the original prescriptions and inventories of medicine stored and ordered for the clinic.,Retain for 22 year(s),Private,
26582,Department of Health and Human Services. Executive Medical Director. Utah Public Health Laboratory.,Toxicology batch files,2001-,Chronological by date of test.,"These records support the agency's function to conduct toxicology analysis for law enforcement agencies and the Office of the Medical Examiner. Records include raw\, processed\, and supplementary batch data used to determine levels of drug\, alcohol\, and other poisons in biological fluids associated with a crime. Records document calibration and quality control measures\, and also include test summary lists.",Retain for 7 year(s),Private,
28570,Salt Lake Community College (Utah),Health and Wellness Center counseling services case files,2003-,"Chronological, thereunder alphabetical","These records contain individual case files for each student\, staff or faculty member who utilizes the counseling services of the agency's Health and Wellness Center. Records may be referenced by attending staff during subsequent visits\, to process billing\, and by patients who sign a consent form to access their medical history. Files may include patient names\, addresses\, student number\, discussion notes regarding symptoms\, possible diagnoses\, treatment plans\, and medical history.",Retain for 7 year(s) after separation or until date of birth,Private,
28571,Salt Lake Community College (Utah),Health and Wellness Center massage therapy case files,2003-,"Chronological, thereunder alphabetical","These records contain individual case files for each student\, staff or faculty member who utilizes the massage therapy services provided by the agency's Health and Wellness Center. Files may include patient name\, address\, student number\, and clinic notes.",Retain for 7 year(s) after separation or until date of birth,Private,
28490,Department of Health and Human Services. Community Health and Well-Being. Division of Family Health.,Informed consent authorization for pre-abortion ultrasonic imaging,1996-,Numerical by Department of Health authorization number,"These records document patient authorization to receive an ultrasonic imaging procedure prior to abortion. Supplied information includes patient's name\, date of birth\, demographic data\, referring physician\, estimated gestational age\, verification of abortion counseling\, and date of service. The department collects this information\, as required by state law\, in order to provide and pay for pre-abortion ultrasounds.",Retain for 7 year(s) after separation or until date of birth,Private,
28765,Department of Health and Human Services. Division of Services for People with Disabilities. Developmental Center,Program progress notes,2011-,Alphabetical by client name.,"These records support the agency's function to provide care\, services\, and treatment to qualifying persons with disabilities residing at the agency (Utah Code 62A-5-201(2011)). Records document performance pertaining to a specific goal formulated by the treatment team in the Person-Centered Plan. Information includes nurse reports\, notes\, and related records.",Retain for 7 year(s) after separation,Controlled,
28768,Department of Health and Human Services. Division of Services for People with Disabilities. Developmental Center,Client healthcare assessments,2011-,Chronological.,"These records support the agency's function to provide services\, treatment and care for people with intellectual disabilities residing at the Developmental Center (Utah Code 62A-5-201(2011)). Records document the monitoring of client health and include information regarding vitals\, weights\, medical problems\, lab work\, diagnostic imaging\, progress notes\, and related records.",Retain for 7 year(s) after separation or for 22 year(s) after date of birth,Exempt,
82245,Department of Health and Human Services. Utah Public Health Laboratory. Newborn Screening,Patient case files,1982-,Alphabetical by client.,"These records support the agency's function to screen newborns for ""heritable disorders which may result in an intellectual or physical disability or death"" (Utah Code 26-10-6(1)(b)(2017)). Records document medical information and actions taken. Information include the specimen date\, test results\, identifiable information for the mother and infant\, and may include a diagnosis and treatment plan.",Retain for 22 year(s),Exempt,
29693,Department of Health. Office of Maternal and Child Health,School survey student screening records,2015-,Alphabetical by school name.,"The function of these school survey student records is to collect oral health information for a report on the status of children's oral health. These records are used to collect information and then complete data analysis after the survey is completed. These records contain names\, birthdates\, zip codes\, oral health data\, and a questionnaire completed by parent with data on race\, ethnicity\, education\, income\, and insurance.",Retain for 7 year(s),Private,
29694,Mountainland Association of Governments (Utah),Aging adult client case files,2011-,Alphabetical by last name.,"These records document the case management services provided to aging adult clients. They may include medical\, health\, service and home statuses of aging adults.",Retain for 7 year(s) after separation,Controlled,
16777,Southwest Utah Public Health Department (Utah),Immunization informed consent cards,1990-,Alphabetical by patient's name.,"These are forms filled out by parents before their children receive immunization for measles\, mumps\, rubella\, polio\, diphtheria\, tetanus\, and pertussis. Consent is secured to help protect the local department against suit for failure to obtain informed consent under UCA 78-14-5 (1992). These forms include the patient's name\, address\, age\, and date of birth; the signature of the consenting adult; and a printed description of the benefits and risks of the vaccine.",Retain for 7 year(s) or until date of birth,Private,
26694,Salt Lake Community College (Utah),Health and Wellness Center medical clinic patient files,1994-,Chronological by date thereunder alphabetical by last name,"These records contain individual case files for each student\, staff or faculty member who utilizes the services of the agency's Health and Wellness Center medical clinic. Records may be referenced by attending staff during subsequent visits\, to arrange for further care\, to process billing\, and by patients who need evidence of their medical history. Files may include patient name\, address\, student number\, medical complaints/symptoms\, diagnosis\, treatment plan\, medical history\, and immunization records.",Retain for 25 year(s) after date of birth,Private,
28761,Department of Health and Human Services. Division of Services for People with Disabilities. Developmental Center,Person-centered plan records,2010-,Alphabetical by client.,"These records support the agency's function to provide services\, treatment\, and care for people with intellectual disabilities residing at the Developmental Center (Utah Code 62A-5-201(2011)). Records document meetings held to discuss individual client goals and include information about personal care strengths and needs\, justification-measured goals\, goal tracking\, discharge plan and related client discussion\, correspondence\, and related records.",Retain for 7 year(s) after separation,Exempt,
28766,Department of Health and Human Services. Division of Services for People with Disabilities. Developmental Center,Client professional evaluations,2011-,Chronological by client name.,"These records support the agency's function to provide services\, treatment\, and care for people with intellectual disabilities residing at the Developmental Center (Utah Code 62A-201(2011)). Records are assessments and include testing results and progress reports for such things as speech therapy\, psychology\, social work\, physical therapy\, occupational therapy and related profiles.",Retain for 7 year(s) or for 22 year(s) after date of birth,Exempt,
59977,Department of Health and Human Services. Division of Services for People with Disabilities. Developmental Center,Client life skills assessments,1975-,Alphabetical by client's name,"These records support the agency's function to provide services\, treatment\, and care for people with intellectual disabilities residing at the Developmental Center (Utah Code 62A-5-201(2011)). Records document assessment of training outcomes\, job sampling\, money management and interpersonal skills\, and include related summaries by the program aide.",Retain for 7 year(s) after separation or for 22 year(s) after date of birth,Exempt,
16684,Southwest Utah Public Health Department (Utah),Child health evaluation care screening records,1970-,Alphabetical by name.,"These files document services provided to children accepted in the Child Health Evaluation Care (CHEC) program as part of the medicaid program. The purpose of the screening is to examine and evaluate the general physical and mental health\, growth\, development\, and nutritional status of medicaid recipients under the age of 21 and to provide corrective treatment. These files include the screening evaluation\, claim forms\, child health conference evaluation forms\, progress form\, history form\, immunizations\, assessment forms\, medicaid records\, and growth charts.",Retain for 21 year(s) after date of birth,Private,
27739,Davis County (Utah). County Sheriff,Inmate medical records,1999-,Alphabetically by last name.,"These records are created to record medical actions that occur with inmates in the County jail. These files are the complete medical records for all prisoners. They may include prescriptions authorized\, a log for all doctor or hospital visits\, inmates' medical complaints\, and other medical information. Medical information can also include psychiatric\, or psychological data about the inmate.",Retain for 7 year(s),Private,
82135,Department of Health and Human Services. Division of Substance Use and Mental Health. State Hospital,Patient electroencephalogram tracings,1957-,"Numerical by EEG number, thereunder chronological","This series contains patient electroencephalogram (EEG)tracings (a linear graph of the electric current generated by the brain). The EEG is useful in detecting and localizing brain injuries and tumors\, in differentiating forms of epilepsy\, and detecting brain degeneration. It is used to rule out organic brain syndrome and monitor seizure activity. These records are admissible in a court of law to aid in the determination of insanity when an insanity plea has been entered. This series includes patient EEG tracings and EEG Requisition Forms that includes patient's name\, date of birth\, medical information\, name of referring physician\, and technician's comments regarding test administration. Up until 1992 this series contained only abnormal tracings\, but that year the agency began keeping all tracings together in a single series.",Retain for 7 year(s) after case is closed,Private,
10787,Davis County (Utah). Health Department. Communicable Disease and Epidemiology Division,Communicable disease client records,2010-,Date of report and then alphabetical by patient's surname,"These files are kept in order to maintain a concise\, accurate\, and historical record of reportable communicable diseases(infectious diseases\, sexually transmitted diseases\, human immunodeficiency virus/acquired immune deficiency syndrome\, tuberculosis- active disease and latent infection and other illnesses/syndromes). As stated in Utah Code of Communicable Disease Rules (rule R386-702)\, the report enables the Department of Health to protect public health and prevent and control the spread of communicable diseases. The case records contain personal information including: names\, demographics\, clinical information\, treatment\, laboratory/other diagnostic testing\, exposed contacts\, interview notes\, physician/clinic/hospital summaries\, investigation report forms\, correspondence\, and other pertinent information.",Retain for 21 year(s),Exempt,
30744,Department of Health and Human Services. Utah Public Health Laboratory. Newborn Screening,Dried blood spot cards,1979-,Chronological by laboratory accession number.,"These records support the agency's function to screen newborns for ""heritable disorders which may result in an intellectual or physical disability\, or death"" (Utah Code 26B-4-319 (1) (2023)).These records are the blood spot cards from the newborn screen test kits. The records contain sample identification numbers. No patient demographic information is attached.",Retain for 7 year(s),Exempt,
14648,Department of Health and Human Services. Office of Children with Special Healthcare Needs,Developmental disabilities early intervention program medical records,1971-,"Chronological by termination date, thereunder alphabetical by last name","This series\, created by the Developmental Disabilities early intervention program\, consists of intake forms\, testing protocols\, assessment reports\, client service plans/treatment plans\, progress notes\, and all medical documentation about individual patients. UCA 63-75-6 (2005) establishes the program eligibility requirements for non-state medical providers to receive state monies for early intervention programs of childhood diseases. The information is maintained to document the medical conditions of patient enrolled in the early intervention of disabilities program.",Retain for 7 year(s) after separation,Private,
11275,Capitol Commission,Photographs,i 1909-1917.,By type with individual photographs arranged chronologically and the photograph album arranged by page number.,"This series contains photographs which functioned as documentation of the construction of the State Capitol. The majority of the series contains pictures of the finished capitol building\, ground breaking ceremony\, initial excavation of the construction site\, and individuals involved in the construction process. The collection also holds a unique commemorative photograph album produced by Shipler's Commercial Photographs of Salt Lake City which was presented to commission members. The album documents the various phases of construction and construction details including cement\, granite\, and marble work\, monoliths\, interior details\, phases of arch and dome construction\, and numerous pictures from various angles of the exterior.",,Public,1.00 cubic foot 1 microfilm reel
1068,Fish and Game Commissioner,Correspondence sent,1896-1917.,Alphanumerical.,Includes letterbooks.,,Public,
1077,Fish and Game Commissioner,Supplies purchased register,1927-1929.,Alphanumerical,,Permanent. Retain for 1 year(s),,
1081,Department of Fish and Game,Administrative correspondence,1928-1965.,Alphanumerical.,"Business-related messages which provide unique information about agency functions\, policies\, procedures\, or programs. These records document the deliberations and decisions made regarding all agency interests\, and may originate on paper\, electronic mail\, or other media.",,Public,
5713,Fish and Game Commissioner,License receipt registers,1914-1926.,numerical by receipt number,"Carbon pages from receipts issued to those purchasing licenses. Gives name\, number of licenses bought\, license numbers\, and amount received.",Permanent. Retain for 1 year(s),,
7700,Department of Natural Resources. Division of Wildlife Resources,Executive correspondence,1876-,Chronological,"Business-related correspondence which provide unique information about agency functions\, policies\, procedures\, or programs. These records document material discussions and decisions made regarding all agency interests\, and may originate on paper\, electronic mail\, or other media. This correspondence is filed separately from program case files\, and project files.",Permanent. Retain for 5 year(s),Public,
3313,Department of Natural Resources. Division of Wildlife Resources,Wildlife documents,i 1982-,Alphanumerical,"These are copies of hunting and fishing licenses sold at an office of this division or by authorized agents throughout the state. The original license is given to the individual purchasing the license. If the original is lost\, a duplicate can be obtained. These copies are entered into an automated system to monitor the number of persons licensed to fish and hunt in the state. Other data collected from this sampling is monitored for statistical purposes as well. Information includes name\, address\, telephone number\, physical characteristics\, type of license\, birth date\, hunter education number if licensee is born after December 31\, 1965\, and driver license number.",Retain permanently,Public,
23247,Department of Natural Resources. Division of Wildlife Resources,Guzzler locations,1960-,By Utah Division of Wildlife Resources Regions,Data is collected to document guzzler (water-development) locations utilized by wildlife. This information is used for management of wildlife species dependent upon free-water resources and for maintenance of guzzlers to ensure they are functioning properly. This record series contains data pertaining to locations of wildlife guzzlers in Utah.,Permanent. Retain for 60 year(s),Protected,
22630,Department of Natural Resources. Division of Wildlife Resources,Waterfowl proclamations,1933-,Chronological by date.,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",Permanent. Retain until administrative need ends,Public,0.35 cubic foot
22530,Department of Natural Resources. Division of Wildlife Resources,Furbearer harvest reports,1952-,Chronological by date.,"The objective of the reports is to determine the annual harvest\, including age and sex composition\, of furbearers in Utah. The reports contain information pertaining to results\, furbearers taken by licensed hunters and trappers\, pelts\, habitat requirements and population.",Permanent. Retain until administrative need ends,Public,1.00 cubic foot
22529,Department of Natural Resources. Division of Wildlife Resources,Black bear harvest reports,1973-,Chronological by date.,"The objective of the reports is to determine the annual harvest\, including age and sex composition\, of black bears in Utah. The reports contain information pertaining to results\, permit sales\, black bears taken by licensed hunters\, depredation harvest\, mortality\, sport harvest\, and population.",Permanent. Retain until administrative need ends,Public,0.35 cubic foot 1 microfilm reel
22552,Department of Natural Resources. Division of Wildlife Resources,Prairie dog recovery efforts annual reports,1995-,Chronological by date.,"The recovery efforts consist of conducting annual spring counts\, administering the translocation and control programs\, conducting habitat vegetation studies\, developing site specific management plans and finalizing county-wide Habitat Conservation Plans for prairie dogs. The reports contain information pertaining to annual counts\, colony occupancy\, translocation\, vegetation monitoring\, methods\, results\, and recommendations.",Permanent. Retain until administrative need ends,Public,0.20 cubic foot
22563,Department of Natural Resources. Division of Wildlife Resources,Wildlife leaflets,ca. 1990-,Numerical.,"This series contains leaflets about a specific species with information pertaining to general description\, food habits\, habitat\, reproduction\, management\, behavior\, history\, current status\, life cycle\, migration\, and additional reading.",Permanent. Retain until administrative need ends,Public,0.20 cubic foot
26939,Department of Natural Resources. Division of Wildlife Resources,Livestock damage proof of loss form,1999-,Numerical by date,"These records contain unique information in rough notes or drafts assembled or created and used to prepare or analyze other documents. The information adds proper understanding to the formulation and execution of policies\, decisions\, actions\, or responsibilities.",Retain for 10 year(s),Public,
22584,Department of Natural Resources. Division of Wildlife Resources,Mammal publications,1933-,Chronological by date.,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",Permanent. Retain until administrative need ends,Public,1.00 cubic foot 2 microfilm reels
22600,Department of Natural Resources. Division of Wildlife Resources,Fish proclamations,1933-,Chronological by date.,"This series contains proclamations for taking fish and crayfish. The proclamations contain information pertaining to licenses\, permits\, fees\, angling\, possession\, checking stations\, season dates\, and bag limits.",Permanent. Retain until administrative need ends,Public,0.35 cubic foot
26801,Department of Natural Resources. Division of Wildlife Resources,Utah mammal habitat records,2006-,Alphabetical by species then chronological by year,These geospatial records are used to describe locations of game mammal habitat in the state of Utah.,Permanent. Retain for 10 year(s),Public,
27557,Department of Fish and Game,Work Plans & Job Outlines,1952-1959.,,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",,Public,1 microfilm reel
27686,Department of Natural Resources. Division of Wildlife Resources,Surrendered wildlife documents,2011-,Chronological,"The records in this series are licenses\, permits\, or certificates of registration issued by the division and later surrendered to obtain a refund\, a new license or permit\, etc. Documents originally may have been issued by division offices through drawings or over the counter\, the Internet\, or at one of the division's authorized license agents. Information in these documents includes: species\, season date\, customer identification\, and all of the person's demographic information.",Retain for 3 year(s),Private,
83503,Department of Natural Resources. Division of Wildlife Resources,Furbearer proclamations,1938-,Chronological,"This series contains proclamations for taking\, possessing\, selling\, purchasing and disposing of furbearers including badgers\, foxes\, skunks\, weasels\, beavers\, minks\, bobcats\, and martens. The proclamations contain information pertaining to licenses\, permits\, tags\, fees\, traps\, bait\, hunting methods\, possession\, sale\, transportation\, checking stations\, season dates\, and bag limits.",Permanent. Retain for 5 year(s),Public,0.20 cubic foot 1 microfilm reel
83527,Department of Natural Resources. Division of Wildlife Resources,Association of Hunter Safety Coordination files,1974-,none,"This file contains information on the voting to form a committee on hunter safety coordination. It contains ballots\, a summary sheet of the voting results and by-laws of the committee.",Retain for 10 year(s),,
83587,Department of Natural Resources. Division of Wildlife Resources,North American Hunter Education Academy files,1978-1980.,none,"This series is about the efforts of Wildlife people in the West to establish a hunter education academy. It includes correspondence\, schedules of activities\, course work\, and task force minutes.",Permanent. Retain for 5 year(s),,
83591,Department of Natural Resources. Division of Wildlife Resources,Big game harvest reports,1950-1987.,Chronological,"The objective of the reports is to determine the annual legal harvest of all big game animals in Utah. The reports contain information pertaining to results\, big game taken by licensed hunters\, license sales\, illegal kill reports\, controlled hunts\, primitive weapons harvest\, history of big game management\, analysis and recommendations.",,Public,1.00 cubic foot 1 microfilm reel
83482,Department of Natural Resources. Division of Wildlife Resources,Game farm files,1960-,chronological,"Springville is the only game farm still operated by Wildlife Resources. The farm raises Upland Game Birds. The files include a monthly report on disease and morbidity rates\, production\, losses and accidents\, medication given and a supply and equipment inventory.",Retain for 10 year(s),,
83488,Department of Natural Resources. Division of Wildlife Resources,Depredation hunter pool authorization,1983-,chronological,"These files contain authorization to hunt depredating animals on private property. They contain the kind of animal to be hunted\, the number of animals\, date of kill and time hunted.",Retain for 3 year(s),,
83487,Department of Natural Resources. Division of Wildlife Resources,Upland game birds technical files,1981-,alphabetical by bird,"These files contain technical information on each kind of Upland Game Birds (Hungarian Partridge\, Quail\, Turkeys\, Forest Grouse\, Pheasant\, Chuckars\, Mourning Doves and Band Tail Pigeons). They contain information on problems\, guidelines for conservation\, species research\, and other management information.",Retain for 5 year(s),,
83495,Department of Natural Resources. Division of Wildlife Resources,Crop damage complaint files,1973-,chronological,"These files contain correspondence and complaint forms which include name\, address\, offending animal crop depredation\, location\, damage action. These are summarized in an annual report.",Retain for 3 year(s),Public,
81699,Department of Natural Resources. Division of Wildlife Resources. Regional Offices,Wildlife documents sold by regions and agents,1976-,Numerical by permit number,"These are copies of hunting and fishing licenses and permits sold by the regional offices or agents. The original is given to the individual applying to hunt or fish and the agent copy is kept at the agent location. The information includes name of applicant\, type of license and permit sold\, home address\, birth date\, telephone number\, physical characteristics\, and driver license number.",Retain for 1 year(s),Private,
4382,Department of Natural Resources. Division of Wildlife Resources. Bureau of Law Enforcement,Reward authorizations,1976-,Chronological,"These authorizations are created by wildlife enforcement officers when they are given information or assistance by private citizens concerning illegal wildlife activities. Details of such reports can sometimes help to convict the defendant and a citizen may be financially rewarded for his or her assistance as a result. These records document a citizen's assistance and an officer's recommendation for a reward. Information includes name and signature of informant\, date\, whether or not witness is willing to testify or wishes to remain anonymous\, names of defendants and corresponding case numbers\, amount of reward recommended by officer\, comments\, officer's signature and badge number\, amount recommended by regional officer\, regional officer's signature and,badge number\, Salt Lake Office's final approval or disapproval\, amount\, reward purchase order number\, and signature of Salt Lake officer.",Retain for 1 year(s),Protected,
10571,Department of Natural Resources. Division of Wildlife Resources. Bureau of Law Enforcement,Equipment cards,1992-2009.,Alphabetical by surname,"Equipment seizure cards. These records identify the equipment (traps\, firearms\, etc.) by citation number\, record who wrote the ticket\, and document whether or not the case was taken to court. If the equipment is returned it is so noted\, as well as the date it was returned\, on the card. These records are kept by all regional offices when equipment is seized. The originals and the Salt Lake region's copies are all managed in the Salt Lake office. Identification of equipment seized by officers because of state Wildlife code violations.",Retain for 20 year(s),Private,
26000,Department of Natural Resources. Division of Wildlife Resources. Bureau of Law Enforcement,Law Enforcement Operational Plans,2005-,Alphabetical by region and thereunder chronological by date.,"The Division of Wildlife\, Bureau of Law Enforcement notifies the Division of Wildlife\, Department of Natural Resources of search warrants\, arrest warrants\, surveillance and/or administrative checkpoints. This series includes Law Enforcement's reports to the Division. Included in this series are administrative checkpoint authorizations. The division must submit plans describing the date\, time\, and duration of the checkpoint;purpose of the checkpoint; and information about the officers who will operate the checkpoint. Plans are approved by a judicial magistrate. These files include plans as well as court authorizations.",Retain for 2 year(s),Protected,
10463,Department of Natural Resources. Division of Wildlife Resources. Bureau of Fiscal Management,Free fisher license for qualified applicants,1992-,Alphabetical by name,"These records are created by the Division of Wildlife Resources for the purpose of licensing eligible citizens to fish as authorized under UCA 23-19-36 (1992). Information includes application\, physician's statement\, nature of disability\, residential information\, physical description\, and other personal data.",Retain for 3 year(s),Private,
24424,Department of Natural Resources. Division of Wildlife Resources. Bureau of Fiscal Management,Employee travel reimbursements,1998-,Alphabetical by employee's last name.,"Records used as posting and control media\, subsidiary to the general and allotment ledgers\, and not elsewhere covered in this schedule.",Retain for 7 year(s),Public,
24439,Department of Natural Resources. Division of Wildlife Resources. Bureau of Fiscal Management,Purchase requisitions,1998-,Numerical by requisition number,"Orders used to document the purchase transaction and to notify the agency of purchase approval. Includes purchase requisition forms\, signed purchase orders and any other pertinent data dealing with items that were put out on bid.",Retain for 4 year(s),Public,
24441,Department of Natural Resources. Division of Wildlife Resources. Bureau of Fiscal Management,Motorpool and warehouse billings,1998-,Chronological by accounting period,"Records that document receipt of cash or transfers between state agencies in the state acounting system\, and other relevant information. Includes cash receipts (CR)\, inter-agency transactions (IAT)\, and revenue (IN) transactions.",Retain for 3 year(s),Public,
24425,Department of Natural Resources. Division of Wildlife Resources. Bureau of Fiscal Management,Purchase orders,1998-,Numerical by purchase order number,"These purchase orders document accounts payable information and serve as backup documentation for the payment vouchers (see record series 24423). They are processed through the state accounting system and document the expenditure of cash and the appropriate supporting information. May include payment invoices\, purchasing records\, and travel reimbursements. Information includes vendor name\, number and contact information; purchase order number; dates ordered and received; quantity\, description/stock number\, unit price\, amount and total amount; cost codes and approving signature.",Retain for 7 year(s),Public,
27558,Department of Natural Resources. Division of Wildlife Resources. Hunter Education,Publications,1980.,,"Documents created by the agency\, primarily isolated publications not part of a more specific series.",,Public,1 microfilm reel
83522,Department of Natural Resources. Division of Wildlife Resources. Hunter Education,Hunter education attendance roll sheets,1983-,numerical by class number,"This file contains attendance roll sheets for the various Hunter Education Program classes held by the state. These roll sheets include instructor name\, certification date of class\, place\, numbers of licenses issued\, name of student and license number\, age\, telephone number\, attendance and scores.",Retain for 3 year(s),Private,
14793,Department of Natural Resources. Division of Wildlife Resources. Native Wildlife Section,Federal aid files,1975-,By subject,"Copies of budget estimates and justification prepared or consolidated in formally organized budget offices. Included are appropriation language sheets\, narrative statements\, workload/expansion plans and related schedules and data.",Retain for 5 year(s),Public,
14794,Department of Natural Resources. Division of Wildlife Resources. Native Wildlife Section,Livestock damage files,1990-,Chronological by fiscal year,"Compensation for Cougar and Bear Damage Information Sheet and Livestock Damage - Proof of Loss Form. Information includes livestock owner's personal data; investigation date; land ownership data; type of depredating animal; livestock damaged; property location; damage action; signatures of livestock owner\, investigating officer\, and Utah Department of Agriculture representative; recommended payment\, and approval signature. These files are created by the division to determine compensation authorized under UCA 23-24-1 (1994) for damage done to livestock defined as ""calves\, sheep\, or lambs"" by ""bear or mountain lion"". The agency sends the record copy to the State Division of Finance. These records document the implementation of UCA 23-24-1 (1994) asdescribed in UAC R657-24 (1994).",Retain for 8 year(s),Private,
23219,Department of Natural Resources. Division of Wildlife Resources. Native Wildlife Section,Administrative office general correspondence,1995-,chronological by date,These are letters from the general public that either complain about or praise the Division's activities. When the Division receives these letters a response is composed and sent to the writer. The original letter and a copy of the the Division's response are then filed together. Addresses and phone numbers are often included on the letters.,Permanent. Retain for 2 year(s),Public,
14815,Department of Natural Resources. Division of Wildlife Resources. Aquatics Section,Material safety data files,1992-,Alphabetical by name of chemical,"Reference sheets on the safe use\, storage\, and disposal of chemicals. These records consist of federal Material Safety Data Sheets (MSDS) and other items compiled by the division's laboratory technicians in order to meet Occupational Health and Safety Administration (OSHA) requirements (29 CFR 1910.450[a-b]). Information comes with each chemical purchased and the office compiles them to have on hand for emergencies and to satisfy federal standards. The information explains: how to treat chemicals\, exposure dangers\, and the correct manner of disposal. These files are federal forms and reference material collected by the agency.",Retain for 30 year(s),Public,
13877,Department of Natural Resources. Division of Wildlife Resources. Aquatics Section,Fish stocking schedules and summaries,1955-,"Chronological, thereunder alphabetical by county or drainage area","These records consist of schedules\, summaries\, reports\, and feasibility studies indicating what type of fish are being stocked in Utah's waters. These records are created by Wildlife Resource Specialists and reflect the activities of the division in stocking state hatcheries.",Permanent. Retain for 5 year(s),Public,
23240,Department of Natural Resources. Division of Wildlife Resources. Native Wildlife Section,Division of wildlife criminal cases,1990-,chronological by date,These are criminal cases brought against the Division of Wildlife and/or other parties. They date back to 1990.,Permanent. Retain for 3 year(s) after case is closed,,
14640,Department of Natural Resources. Division of Wildlife Resources. Aquatics Section,Uinta Mountains lakes surveys,1956-,Alphabetical by river or creek name,"These records include surveys of the rivers\, lakes\, and drainage areas of Dry Gulch\, Crow Canyon\, Rock Creek\, Swift Creek\, Provo\, Yellowstone\, Uinta\, Duchesne\, Green\, and Lake Fork\, rivers\, lakes\, and drainage areas. These surveys are created by the Aquatic section of Wildlife Resources to monitor fish activity in the waters of the Uinta Mountains.",Permanent. Retain for 20 year(s),Public,
14818,Department of Natural Resources. Division of Wildlife Resources. Aquatics Section,Tissue collection identification files,1967-,Chronological,"Lab reports. Information includes tissue type\, possible problems\, fixation types\, stain type to use\, person who collected histology (fish tissue)\, and initials. These records are kept by the agency to document tests done on fish tissue in order to detect problems. Selected samples are sent to the lab and tests are requested for various reasons. These are records of lab studies on fish.",Retain until administrative need ends,Protected,
13878,Department of Natural Resources. Division of Wildlife Resources. Aquatics Section,Virology documentation log,1991-,Chronological,"Information includes identification of virus samples received\, dates processed\, test results\, and completion dates. This log is created by the Fisheries Biologist to track lab procedures until viral tests are completed. These records are procedural logs of laboratory testing activities.",Retain until final action,,
22555,Department of Natural Resources. Division of Wildlife Resources. Aquatics Section,Desert tortoise monitoring reports,1980-,Chronological.,"This series contains monitoring reports implemented to gather baseline population densities of desert tortoises. The reports contain information pertaining to study area\, materials and methods\, results\, size class distribution and sex ratio\, health observations\, mortality\, and growth rates.",Permanent. Retain until administrative need ends,Public,1 microfilm reel
24966,Department of Natural Resources. Division of Wildlife Resources. Aquatics Section,June Sucker management and research records,ca. 1990-,"Chronological by year, thereunder alphabetical by subject","These records document the agency's participation in projects funded by the June Sucker Recovery Implementation Program\, a multi-agency effort dedicated to the recovery and restoration of the habitat for a species of fish that is federally listed as endangered under the Endangered Species Act (50 CFR 17). Agency responsibilities in this program include assessment of the current environmental survival situation for this species; monitoring of population growth\, including reproduction; habitat enhancement; genetic research; and notable predators. Examples of participating agencies include State Wildlife Resources\, Federal Fish and Wildlife Service\, Federal Bureau of Reclamation\, Federal Bureau of Land Management\, local conservation districts and the biology departments of some local universities. Records include meeting summaries documenting interaction with other agencies\, research proposals and results\, correspondence and work on specific areas within the project.",Permanent. Retain for 32 year(s),Protected,
24970,Department of Natural Resources. Division of Wildlife Resources. Aquatics Section,Fish hatchery maintenance and construction records,ca. 2000-,"Chronological by year, thereunder alphabetical by subject","These records document the construction and maintenance of state-owned fish hatcheries. The hatcheries are operated by the Division for the production and distribution of fish to enhance sport fishing opportunities in the state. They are inspected to verify that industry standards are being adhered to\, with particular attention paid to disease prevention and the exclusion of parasites. As per UCA 23-15-14\, repairs and replacement of facilities and equipment at hatcheries are funded through the restricted account within the General Fund known as the State Fish Hatchery Maintenance Account. Included are contracts\, change orders\, correspondence\, facility plans and specifications\, meeting notes studies\, environmental assessments\, environmental impact statements\, wetland delineations\, cost estimates and invoice payment records.",Permanent. Retain for 32 year(s),Public,
6309,Department of Natural Resources. Division of Wildlife Resources. Habitat Section,Land title evidence files,"1901, 1915-",Alphabetical by county,"These records are created by the Habitat Acquisition Office of the Habitat section in order to verify the agency ownership of land. The files include deeds of conveyance\, abstracts of title insurance policies or actual copies of those insurance policies\, easement (right-of-ways)\, agreements\, plats\, affidavits\, abstracter's certificates\, abstracts of title\, conservation easements\, and warranty deeds.",Permanent. Retain for 1 year(s) after disposition of asset,,
24967,Department of Natural Resources. Division of Wildlife Resources. Aquatics Section,Least Chub management and research records,ca. 1995-,"Chronological by year, thereunder alphabetical by subject.","These records document the agency's role in this multi-agency effort to assist in the recovery of this species under the Least Chub Conservation Agreement and Strategy\, created jointly by the involved agencies. The Least Chub has been identified under the State Conservation Species Program as an aquatic species which is threatened but does not yet qualify for assistance and protection under the Federal Endangered Species Act (50 CFR 17). Agencies participating in this program are State Wildlife Resources\, Federal Fish and Wildlife Service\, Federal Bureau of Reclamation\, Federal Bureau of Land Management\, local conservation districts and the biology departments of some local universities. Agency responsibilities in this program include assessment of the current environmental survival situation for this species; monitoring of population growth\,including reproduction; habitat enhancement; genetic research; and notable predators. Records include meeting summaries documenting interaction,with other agencies and interested parties\, research proposals and results\, correspondence and work on specific areas within the project.",Permanent. Retain for 32 year(s),Protected,
21982,Department of Natural Resources. Division of Wildlife Resources. Habitat Section,"Threatened, endangered, and candidate species records",1975-,"Taxonomically by class, thereunder from primitive to most advanced species.","This record series contains data pertaining to species that are federally listed or proposed as threatened\, endangered\, or candidate species. State and federal wildlife and land management agencies\, universities\, and contractors collect information which is used to determine species status and management needs. Information includes distribution locations\, maps\, radio telemetry information\, productivity information\, monitoring guidelines\, management plans\, biological survey information\, life history information and habitat requirements.",Permanent. Retain for 40 year(s),Public,
9994,Department of Natural Resources,Land law review commission records,1984-1985.,Alphanumerical.,"These records are kept primarily in two three-ring binders. At their first meeting\, commission members received a manual (binder) containing the 1894 enabling act passed by the U.S. Congress authorizing the Territory of Utah to write a proposed state constitution and the requirements for such a constitution\, the state constitution\, the 1982-1983 annual report of the Department of Natural Resources\, a land status map\, and copies of Titles 24 and 65 of the Utah Code Annotated dealing with state lands.,Contents of the second binder are organized into six sections separated by tabs. The first section contains a letter from Governor Scott M._Matheson\, who appointed the committee\, outlining objectives\, a list of procedures\, and a list of committee members. The second section is labeled Responsibilities of Trust Management\, the third is labeled administration\, the fourth is labeled minerals management\, the fifth is labeled real estate management\, and the sixth is labeled resource management. Also kept in the second binder are minutes of the commission's initial meeting\, and a list of proposed objectives for the commission.,Various loose papers include the agenda for the commission's second meeting (May 11\, 1984)\, a letter to the director of the Division of State History soliciting support for the commission's proposed bill\, a briefing paper prepared for members of the legislature's Energy\, Natural Resources\, and Agriculture Interim Committee\, and a draft copy of the 1986 state land law act.",,Public,
22899,Department of Natural Resources,Publications,1972-,Chronological by date.,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",Permanent. Retain until administrative need ends,Public,1.00 cubic foot 2 microfilm reels
27798,Department of Natural Resources,Travel and reimbursements,2001-,,"These records document payments made to state employees and agencies for the purpose of reimbursing travel\, transportation\, equipment\, service\, training\, and other reimbursable costs. Records include correspondence\, forms\, travel reservations\, travel authorizations\, per diem vouchers\, transportation requests\, hotel reservations\, invoices\, itemized expenses\, and other supporting records used to validate reimbursable expenses.",Retain for 3 year(s),Public,
27840,Department of Natural Resources,"Reports: investigative, court hearings, and complaints",1989-,"Alphabetical by name, thereunder chronological by year","Records in this series include reports and correspondences of cases regarding complaints\, court hearings\, and investigations. These informational items are kept for reference.",Retain for 5 year(s),Public,
27800,Department of Natural Resources,Letters of response,1989-,chronological,"Business-related correspondence that is routine or transitory in nature and does not offer unique information about agency functions or programs. These records include acknowledgment files and most day-to-day office and housekeeping correspondence. These records may originate on paper\, electronic mail\, or other media. This correspondence is filed separately from program and project case files.",Retain for 3 year(s),Public,
85324,Department of Natural Resources. Office of Energy and Resource Planning,Energy Conservation and Development Council minutes,1982-2005.,Chronological,"These files are kept to document the activities of the Energy Conservation and Development Council\, which is sometimes known as the Energy Council. They contain agendas\, minutes\, related correspondence\, pertinent information distributed to the members\, and related notes.",,Public,1 microfilm reel
83166,Department of Natural Resources. Office of Energy and Resource Planning,Data source publication,1978-2005.,Chronological.,"This is a condensed overview of the Statistical Abstract produced by the Energy Data Information System. It is published monthly and contain many facts and figures about energy use\, consumption and cost in Utah.",,Public,
6202,Department of Natural Resources. Geological Survey,Computerized resources information bank (CRIB) reports,1984-,Chronological.,"The Utah Geological and Mineral Survey\, in cooperation with the Bureau of Land Management\, located and partially evaluated mineral occurences in counties throughout the state. The reports contain information pertaining to name and location of the deposit\, record identification\, mineral information\, exploration and development.",Permanent. Retain until administrative need ends,Public,1.00 cubic foot 1 microfilm reel
20938,Department of Natural Resources. Geological Survey,Incentive awards program reports,1992-,Chronological by calendar year,These records are reports pertaining to the operation of the incentive awards program.,Retain for 5 year(s),Public,
20951,Department of Natural Resources. Geological Survey,Payroll register,1990-,"Chronological by calendar year, thereunder numerical by pay period number.","Display of earnings\, deductions\, taxes\, net income\, and warrant or direct deposit information. These documents are prepared and used for payroll disbursement.",Retain for 3 year(s),Private,
23089,Department of Natural Resources. Geological Survey,FI-NET payment records,1998-,"Chronological by year, thereunder Numerical by FI-NET number","Records processed through the state accounting system that document the expenditure of cash and the appropriate supporting information. Includes payment invoices\, purchasing records\, and travel reimbursements.",Retain for 7 year(s),Public,
23093,Department of Natural Resources. Geological Survey,Purchase requisition files,ca. 1980-,"Chronological by year, thereunder numerical by payment voucher number",These records are requisitions for supplies and equipment to include in the agency's current inventory.,Retain for 4 year(s),Public,
23092,Department of Natural Resources. Geological Survey,Telephone bills,ca. 1980-,Chronological.,"Bills which document calls made from state offices and state cellular phones. Bills also include the number called and the length\, time\, and date of phone call.",Retain for 7 year(s),Public,
26804,Department of Natural Resources. Geological Survey,Geological economic resources records,2000-,Alphabetical,"These are geospatial geologic resource maps of Utah\, these include large mines\, large mine permit information\, small mine permits\, small mine permit information\, oil-impregnated rock deposits\, coal fields\, energy resources\, Utah mining district areas and principal metal occurrences\, non-metallic mineral resources\, complete Bouguer gravity anomaly information\, oil and gas fields\, uranium and vanadium. These geospatial energy resource records include datasets on oil & gas\, tar sands\, gilsonite\, oil shale\, coal & coalbed methane\, geothermal resources in Utah\, carbon sequestration\, energy data\, and resources located in Utah. The Utah Core Research Center currently holds cuttings from more than 3\,500 drill holes; core samples from more than 700 drill holes; a collection of type oils from all producing formations in the state; representative coal samples from Utah's producing coal mines; and miscellaneous samples of metallic minerals\, industrial rocks and minerals\, tar sands\, oil shale\,,geothermal wells\, and surface stratigraphic sections. Great Salt Lake sediment and brine samples are also available. These geospatial records show the locations of abandoned coal mine and portal mine maps. This is a digital database of more than 450 abandoned coal-mine locations and available (58%) mine-portal maps funded by the Mine Safety and Health Administration\, and in cooperation with the Utah Division of Oil\, Gas\, and Mining and the U.S. Bureau of Land Management. Geospatial records of the Great Salt Lake\, this includes brine chemistry\, major levels of Great Salt Lake and Lake Bonneville\, brine properties\, mineral extraction industries\, and salt load of Great Salt Lake\, Utah\, Geospatial records of the wells and thermal springs located in Utah. These show the Physical and Chemical data from 2\,983 thermal wells and springs.",Permanent. Retain for 6 month(s),Public,
25708,Department of Natural Resources. Geological Survey,Special project files,1973-2000.,Chronological by project completion date.,"This series contains information collected or created by Geological Survey about special projects. The documents include such things as reports\, correspondence\, and newspaper clippings. These projects include: the Central Utah Project\, 1984; the Gravity Maps Project\, 1978-1986; the Superconducting Super Collider Project bid\, 1985-1987; and the Jordanelle Project\, 1982-1992.",,Public,3.00 cubic feet
28201,Department of Natural Resources. Geological Survey,Open-File Reports,ca. 1983-,Numerical by report number,"Documents created by the agency\, including pamphlets\, reports\, leaflets\, file manuals\, annual reports\, other published or processed documents\, and the last manuscript report\, if not published\, relating to management projects.",Permanent. Retain until administrative need ends,Public,1.20 cubic feet 1 microfilm reel
26805,Department of Natural Resources. Geological Survey,State energy program records,1996-,Alphabetical,"These are geospatial records of the statewide renewable energy map\, this map shows the locations of solar power stations\, geothermal springs locations\, wind power turbine locations\, and biomass locations in use in Utah. Renewable energy in the state of Utah uses natural resources such as sunlight\, wind\, geothermal heat\, and biomass to generate energy for consumption.",Permanent. Retain for 6 month(s),Public,
83170,Department of Natural Resources. Geological Survey,Energy tax credit case files,1981-,chronological,"These are case files which document the State tax credits given to business\, industry and private individuals for energy improvements made to their homes or offices. There are four categories of energy improvements which are reflected in the tax credits: passive solar\, active solar\, hydro-energy and wind systems. Information included is name\, address\, amount spent\, type of structure being improved and the kind of energy used.",Permanent. Retain for 10 year(s),Private,
3025,Division of Oil and Gas Conservation,Rules and regulations,1955-1972.,Chronological by date.,"This series contains rules and regulations pertaining to the oil\, gas\, mining\, conservation\, fees\, fiscal and financial operations\, and Division of Oil\, Gas and Mining programs.",,Public,0.20 cubic foot
8610,"Department of Natural Resources. Division of Oil, Gas, and Mining",Accounting grant financial records,1983-,Chronological,"These are the financial records developed by the division in administering federal grants. These are used to control and report the expenditure of funds and are subject to federal audit. Information in the file includes indirect cost agreements\, performance reports\, request for funds\, and copies of contracts.",Retain for 3 year(s) after completion of publication or report,,
7427,"Department of Natural Resources. Division of Oil, Gas, and Mining",Attorney General's opinions,1985-,Chronological,"Copies of legal interpretations of the Attorney General's office written at the request of an agency asking for guidance in enforcing\, obeying\, and/or interpretation of the law. The Attorney General's Office maintains the record copy of all official opinions.",Permanent. Retain for 4 year(s),Public,
8609,"Department of Natural Resources. Division of Oil, Gas, and Mining",Accounting payroll costs file,1981-,Chronological,"This is a record of the payroll costs that are to be charged to federal grants. Employee time spent on federal grant activities can be charged to the grant funds. This information is now kept on an automated system. Information includes the employee name\, hourly rate\, hours on grant activity\, total hours\, percentage of hours worked on the federal activity\, and the amount to be charged to grant funds.",Retain for 3 year(s) after completion of publication or report,Public,
8613,"Department of Natural Resources. Division of Oil, Gas, and Mining",Accounting incentive award request file,1986-,Chronological,These records document incentive awards given to employees for exceeding vocational expectations.,Retain for 2 year(s),Public,
8615,"Department of Natural Resources. Division of Oil, Gas, and Mining",Accounting annual work program staffing plan,1983-,Chronological,This is a bi-weekly report produced by the Division of Finance showing the real costs to the division for the employees. It includes the costs to date and projected and budgeted costs.,Retain for 1 year(s),,
7681,"Department of Natural Resources. Division of Oil, Gas, and Mining",Accounts payable file,1985-,Chronological,These records are financial payment documents.,Retain for 7 year(s),Public,
7692,"Department of Natural Resources. Division of Oil, Gas, and Mining",Accounting financial Information Resource Management Systems reports,1985-,Chronological,"These are reports generated by the Division of Finance relating to voucher preparation\, administrative audit\, and other accounting and disbursing operations. These include Expenditure Detail Statement\, Activity Detail\, Budget Operating Report\, and Revenue/Expenditure Report.",Retain for 3 year(s),,
7636,"Department of Natural Resources. Division of Oil, Gas, and Mining",Accounting interdepartmental transfers,1977-,Chronological,Inter-agency transfer records,Retain for 1 year(s),,
7648,"Department of Natural Resources. Division of Oil, Gas, and Mining",Accounting deposits with the State Treasurer,1957-,Chronological,,Retain for 2 year(s),,
10087,"Department of Natural Resources. Division of Forestry, Fire and State Lands",General ledger year to date edit lists,1992-,None,"General accounts ledger\, showing debit and credit entries\, and reflecting expenditures in summary.",Retain for 7 year(s),Public,
25663,"Department of Natural Resources. Division of Forestry, Fire and State Lands",Utah Forest Legacy Program records,1999-,Chronological year of project completion.,"The Division of Forestry\, Fire and State Lands administers the Federal Forest Legacy Program under which funds are provided to the State to acquire conservation easements on private forest land. The intent is to protect environmentally important forest areas threatened by conversion to non-forest uses while allowing traditional uses of the private land. The Division works with conservation organizations and the Utah Quality Growth Commission to supplement the available federal funding. All easement acquisitions are conducted on a willing buyer-willing seller basis\, and conservation easements are perpetual. Complete records are kept and referred to on a regular basis to monitor and assure the conservation easement values are protected. This series includes nomination forms\, landowner consent forms\, baseline data reports\, option agreements\, appraisals\, appraisal reviews\, funding information\, title insurance\, recorded deeds of conservation easement\, warranty deeds\, and rights of first,refusal.",Retain permanently,,
25667,"Department of Natural Resources. Division of Forestry, Fire and State Lands",Real property exchanges,1997-,Numerical by exchange number.,"The Division of Forestry\, Fire and State Lands manages approximately 1.5 million acres of sovereign land. As part of this management responsibility the Division establishes criteria for the sale\, exchange\, lease\, or other disposition or conveyance of state lands (UCA 65A-7-1_(2004)). Land exchanges are used to adjust land ownership boundaries\, to resolve trespass situations\, and for other purposes. The Division maintains a written record of ownership adjustments. Deeds associated with exchanges are recorded at county recorder's offices. This series includes notes\, correspondence and formal records of decision.",Retain permanently,Public,
25668,"Department of Natural Resources. Division of Forestry, Fire and State Lands",Inmate payroll and reporting records,1985-,Chronological by month.,"The Division of Forestry\, Fire and State Lands operates the Lone Peak Conservation Center next to the state prison in Draper. The Department of Corrections cooperates with the Division by making prison inmates available to serve as a work force for the seeding nursery. The records document the hours inmates work and reconcile inmate payroll with Utah Correctional Industries (UCI) and with interagency transfer (IAC) charges from UCI. The series includes inmate time and attendance sheets\, UCI payroll forms\, IAT copies from UCI\, work reports on individuals\, c-notes on behavior\, injury documents\, and training documents for worker protection standards and equipment operations.",Retain for 3 year(s),,
25905,"Department of Natural Resources. Division of Forestry, Fire and State Lands",Director's agreements,1995-,"Alphabetical by program, thereunder alphabetical by cooperating entity, thereunder alphabetical by subject","The Director of the Division of Forestry\, Fire and State Lands makes agreements with federal and other state agencies\, local governments and other organizations in conjunction with programs such as Forest Health\, Urban Forestry\, Forest Stewardship\, Volunteer Fire Assistance\, State Fire Assistance\, Forest Land Enhancement and Fire Suppression. He also occasionally makes agreements which are not affiliated with a particular Division program These files include master agreements\, annual operating plans\, and memoranda associated with the agreements.",Retain for 7 year(s) after superseded,Public,
25745,"Department of Natural Resources. Division of Forestry, Fire and State Lands",Operator notifications of intent to conduct forest practices,2002-,Chronological by registration and notification number,"The Division of Forestry\, Fire and State Lands administers the Utah Forest Practices Act (Utah Code 65A-8a(2001))\, which requires timber operators to register with the division and provide notice of intent to conduct timber harvesting operations. Notifications document the locations and extent of the forest harvesting\, and include the registration number.",Retain for 10 year(s),Public,
25648,"Department of Natural Resources. Division of Forestry, Fire and State Lands",Grazing permit records,1984-,Numerical by grazing permit number,"The Division of Forestry\, Fire and State Lands manages approximately 1.5 million acres of sovereign land. The Division authorizes various uses for this land\, including grazing by livestock. Grazing permits\, as authorized by law (UCA 65A-9-2_ (2004))\, allow individuals or corporations to lease State land under terms and conditions established by the state. The documents in these files include applications\, notes\, correspondence\, supporting documentation\, formal records of decision\, and grazing permits.",Retain for 10 year(s) after expiration of permit or license,,
25655,"Department of Natural Resources. Division of Forestry, Fire and State Lands",Non-forest legacy conservation easements,2002-,Alphabetical by grantor's name,"Conservation easements are created for the purpose of preserving open space. The division currently holds some conservation easements negotiated by local governments then transferred to the Division of Forestry\, Fire and State Lands as holder (grantee) of the easement. The existing easements relate to protection of the Jordan River corridor\, but other areas of the state may be included later. The division monitors the affected property to insure the grantor's actions on the property are in compliance with terms of the conservation easement. Conservation easements are drafted\, signed\, and recorded at county recorder's offices. Records in this series include correspondence and recorded documents (usually a deed of conservation easement)\, which includes a legal description of the property involved and terms and requirements associated with the easement.",Retain permanently,Public,
25661,"Department of Natural Resources. Division of Forestry, Fire and State Lands",Forest insect and disease aerial survey records,1997-,Chronological by calendar year.,"The Division of Forestry\, Fire and State Lands is responsible for determining and executing the best methods for protecting non-federal forest and watershed areas on conservation principles (UCA 65A-8-1 (2004)). As part of this responsibility the Division cooperates with federal land managers in detecting and monitoring forest insect and disease activity. When appropriate\, the Division participates in control actions. The primary purpose of this series is to maintain a record of forest insect and disease activity statewide and from year to year. Some of the data are generated by other agencies. This series includes annual forest maps which indicate insect or disease incidence as seen aerially\, and reports of conditions in Utah or surrounding states.",Retain permanently,Public,
25674,"Department of Natural Resources. Division of Forestry, Fire and State Lands",Monthly revenue transaction detail report,1994-,"Chronological by month, thereunder numerical by cash receipt number.",The records in this series are used to show FINET entry for payments received on leases and permits. It also is used to audit the accuracy of FINET entries to bank deposits.,Retain for 7 year(s),Public,
25658,"Department of Natural Resources. Division of Forestry, Fire and State Lands",Burning permits,1940-,"Alphabetical by county, thereunder chronological by year.","The Division of Forestry\, Fire\, and State Lands issues burning permits as governed by statute (UCA 65A-8-9). State law specifies that June 1 through October 31 annually is closed fire season throughout the state. During the closed season it is unlawful to set on fire any inflammable material on any forest\, brush\, range\, grass\, grain\, stubble or hay land without first securing a written permit from the Division and complying fully with the terms and condition prescribed in the permit. Burning permits help to monitor the use of fire on wild land areas. They serve as legal documents assuring that the permittee is responsible for control of fire and any financial obligations resulting from uncontrolled fire. Burning permits are issued in triplicate. One copy goes to the landowner\, one copy stays in the area office\, and one copy is forwarded to the Salt Lake City Office. This series consists of copies of burning permits issued by Division employees and designated deputies.",Retain for 7 year(s) after expiration of permit or license,Public,
781,Department of Natural Resources. Division of Water Rights,Assessment rolls,undated.,Alphanumerical.,Computer keypunch cards pertaining to assessments.,,Public,
1079,Department of Natural Resources. Division of Wildlife Resources,Contingent fund register,1911.,Chronological.,"Information about the contingent fund was recorded by hand on pages 9-20 of this volume. Column headings include date; name; salaries; travel expenses for commission and chief deputy; travel expenses for chief wardens and hatchery superintendents; maintenance of hatcheries; game; printing\, furniture\, and fixtures; sundries; total expenditures; credits; and balance in treasury. Entries begin on April 1\, 1911\, and run through October 1\, 1911. The first eight pages of the volume were set aside to record monthly salaries paid to the commissioner\, chief deputy\, and clerk.",,Public,
1084,Department of Fish and Game,Beaver pelts sold register,1923-1949.,Alphanumerical.,,,Public,
4395,Department of Natural Resources. Division of Wildlife Resources,Hunting wildlife from a vehicle registration certificates,1980-,Alphanumerical,"The Wildlife Resources Division creates these records to authorize individuals to hunt wildlife from a vehicle if they are paraplegic or otherwise permanently disabled as provided under UCA 23-20-12 (1990). The certificates are valid for one year. There are three copies of this record. One goes to the individual\, one to Salt Lake licensing\, and one to the regional office. Files include certificate and proof of disability.",Retain until administrative need ends,Private,
1082,Department of Natural Resources. Division of Wildlife Resources,Big game proclamations,1932-,Chronological by date.,"This series contains proclamations for taking big game including deer\, elk\, pronghorn\, moose\, bison\, desert bighorn sheep\, Rocky Mountain bighorn sheep\, and Rocky Mountain goats. The proclamations contain information pertaining to licenses\, permits\, fees\, tags\, hunting methods\, possession and transportation\, checking stations\, season dates\, and bag limits.",Permanent. Retain until administrative need ends,Public,1.00 cubic foot 2 microfilm reels
8600,Department of Natural Resources. Division of Wildlife Resources,Hunting or fishing license copies,1982-,None,"These are copies of hunting and fishing licenses sold by one of the offices of the Division of Wildlife Resources or by one of the authorized agents throughout the state to provide documentation of those licensed to hunt or fish in Utah. The original copy is given to the individual purchasing the license. Should the original be lost\, a duplicate may be obtained from the Division of Wildlife Resources. A random sample of these copies are entered into an automated data system to provide statistical data concerning the numbers of those licensed to hunt and fish in the state\, and other summary data. The information on these licenses include name\, address\, telephone number\, physical characteristics\, type of license\, date of birth\, hunter education,number if licensee is under 21\, and driver's license number.",Retain for 3 year(s),Public,
14450,Department of Natural Resources. Division of Wildlife Resources,Publications,1946-,Chronological,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",Permanent. Retain until administrative need ends,Public,4.00 cubic feet 8 microfilm reels
14083,Department of Natural Resources. Division of Wildlife Resources,Wildlife reports,1954-1979.,Chronological by date.,"This series contains weekly newsletters with information pertaining to current agency activities\, game\, fish\, wildlife\, diseases\, annual harvest\, hunting\, laws\, current events\, rules and regulations. From 1959-1961 an internal newsletter titled ""Gaffs\, Guns and Gassers"" is included with the bound volumes.",,Public,2 microfilm reels
23125,Department of Natural Resources. Division of Wildlife Resources,Lakes of the High Uintas booklets,1963-,Chronological by date.,"This series contains booklets which provide basic information obtained from surveys of river drainage systems in the Uinta Mountains. The booklets contain information pertaining to rules\, laws\, trip preparation\, lakes\, rivers\, fishing\, camping\, horseback riding\, roads\, and trails.",Permanent. Retain until administrative need ends,Public,0.20 cubic foot
22544,Department of Natural Resources. Division of Wildlife Resources,Big game range trend studies,1958-,Chronological by date.,"The objective of the reports is to monitor big game range trends in all key areas within Division of Wildlife Resources administrative areas. The reports contain information pertaining to herd unit descriptions\, ecological sites\, habitats\, vegetation\, and herd unit evaluations which is presented primarily through charts\, graphs\, and maps.",Permanent. Retain until administrative need ends,Public,5.00 cubic feet
22547,Department of Natural Resources. Division of Wildlife Resources,Bear Lake cutthroat trout enhancement program reports,1968-,Chronological by date.,"The objective of the program is to maintain and operate egg-taking facilities at permanent and temporary spawning traps. The reports contain information pertaining to objectives\, procedures\, work completed\, fish stocking and marking\, population surveys\, harvest\, and distribution.",Permanent. Retain until administrative need ends,Public,0.35 cubic foot 1 microfilm reel
22559,Department of Fish and Game,Fish and Game magazine,1943-1967.,Chronological.,"These magazines contain articles with information pertaining to agency activities\, fish\, game\, wildlife\, conservation\, hunting and fishing proclamations\, current events\, and agency staff.",,Public,1.00 cubic foot
22548,Department of Natural Resources. Division of Wildlife Resources,Flaming Gorge Reservoir fisheries investigation reports,1976-1992.,Chronological by date.,"The objective of these reports is to determine annual trends in fishing success and creel composition\, determine total fishing pressure and harvest\, and collect biological data from creeled fish. The reports contain information pertaining to objectives\, procedures\, work completed\, annual harvest\, reservoir fish stocking\, species evaluations\, and population trend assessments.",,Public,0.35 cubic foot
22588,Department of Natural Resources. Division of Wildlife Resources,Fish publications,1946-,Chronological by date.,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",Permanent. Retain until administrative need ends,Public,4.00 cubic feet 1 microfilm reel
26584,Department of Natural Resources. Division of Wildlife Resources,Chronic wasting disease case files,2000-,Numerical by case number.,"These records contain information gathered from wildlife tissue samples submitted by local hunters. Samples are used to test for chronic wasting disease and to track the possible spread of the disease in Utah. Files contain the name\, phone number\, and address of person submitting samples. They also contain the animal's death date\, location\, and test results.",Retain for 12 year(s),Private,
25394,Department of Natural Resources. Division of Wildlife Resources,Dedicated Hunter Program participant records,1995-,"Alphabetical by last name, thereunder numerical by registration number.","These records document the participants of the Dedicated Hunter Program administrated by the Division of Wildlife Resources under UCA 23-19-1 (2004) and Utah Administrative Code R-657-38 (2004). This program provides sportsmen with the opportunity to experience and participate in first-hand wildlife management practices and receive hunting opportunities. Only 10\,000 hunters may be enrolled at one time. Each participant is enrolled for a three year period. Participants must complete an agency wildlife conservation course about hunting ethics\, wildlife management philosophy and program rules. They must attend one Regional Advisory Council meeting before receiving a second permit\, and work a minimum of 24 hours on an approved wildlife conservation service project within the three year enrollment period. They may harvest two deer during their enrollment period. These records include application\, copy of certificate of registration\, a buck deer permit allowing the harvest of one deer\, and,related correspondence. They may also include region hunt change requests\, wherein the program participant asks that the buck deer permit be issued for a selected hunt region. Information includes the applicant's name and contact information\, age\, date of birth\, birthplace\, driver license number\, physical description\, social security number\, resident/nonresident status\, amount paid\, method of payment\, and signature. It also may also include e-mail address and military service information.",Retain for 3 year(s),Private,
26798,Department of Natural Resources. Division of Wildlife Resources,Utah bird habitat,2006-,Alphabetical by bird name,"These geospatial records are used to determine habitat of upland game birds in Utah. These are pheasant\, quail\, chukar partridge\, Hungarian partridge\, sage-grouse\, ruffed grouse\, blue grouse\, sharp-tailed grouse\, white-tailed ptarmigan\, and the following migratory game birds: band-tailed pigeon\, mourning dove\, and sandhill crane.",Permanent. Retain for 10 year(s),Public,
28171,Department of Natural Resources. Division of Wildlife Resources,Refund forms,2011-,alphabetical by name,"This is a record of the refund of a license/permit that is purchased online through the division website. The refund is issued because the customer either purchased two licenses unintentionally\, had a failed charge\, or purchased a license when they already had a valid license from a previous purchase. These records are used to track refunds issued for internet sales and reconcile internet sales account. Information included on the form is the customer's name\, customer ID number\, the reason for the void\, the last 4 digits of the credit card used for purchase\, the resolution\, the date of the refund\, the amount refunded\, the license code\, the license number\, either the date of the surrendered license or the date that the license was voided\, and the name of the division employee who approved the refund.",Retain for 2 year(s),Private,
27470,Department of Natural Resources. Division of Wildlife Resources,"Bucks, bulls and once-in-a-lifetime bonus point results and drawing success",2002-2010.,Chronological,"Documents created by the agency\, including pamphlets\, reports\, leaflets\, file manuals\, annual reports\, other published or processed documents\, and the last manuscript report\, if not published\, relating to management projects.",,Public,1.00 cubic foot
83504,Department of Natural Resources. Division of Wildlife Resources,Hunt forecast files,1980-,chronological,"This file contains information regarding the forecast of hunter success on each hunt. It includes information from Wildlife Specialists on herd or flock size\, conditions\, hunters expected\, etc.",Retain for 10 year(s),,
83519,Department of Natural Resources. Division of Wildlife Resources,Big game enhancement files,1983-,chronological,"Under UCA 23-14-14\, the Division of Wildlife is directed to accept money for wildlife enhancement from private sources. This file contains information about those private sources (such as the big buck contest) complaints\, and other correspondence.",Retain for 7 year(s),Private,
83485,Department of Natural Resources. Division of Wildlife Resources,Posted hunting unit files,1971-,Alphabetical by name of hunting area,"These files manage the opening of private land to public hunting. The files contain information on private land certified by Game Management to be used for private hunting (UCA 23-17-5). They contain a map of the area\, agreement signed by land company\, petition for opening this land\, correspondence\, and other pertinent information.",Retain for 5 year(s) after final action,Public,
83489,Department of Natural Resources. Division of Wildlife Resources,Diseased game receipts,1984-,chronological,"The purpose of this file is to record the diseased game killed\, what kind of disease it had\, hunters name\, location\, herd number\, and hunters license number.",Retain for 10 year(s),,
84281,Department of Natural Resources. Division of Wildlife Resources,Big Game Management director's correspondence,1962-,Alphabetical by subject,"Business-related correspondence which provide unique information about agency functions\, policies\, procedures\, or programs. These records document material discussions and decisions made regarding all agency interests\, and may originate on paper\, electronic mail\, or other media. This correspondence is filed separately from program case files\, and project files.",Permanent. Retain for 7 year(s),Public,
4380,Department of Natural Resources. Division of Wildlife Resources. Bureau of Law Enforcement,Statewide citations,1923-,Numerical by citation number,"Five-part citation forms. Information includes date and place of violation\, name of individual(s) involved\, and a list of any equipment seized. These records are created by law enforcement officers of the Division of Wildlife Resources under the authority of UCA 23-20-17 (1995) for the purpose of enforcing hunting and fishing laws and monitoring illegal activities involving wildlife by unauthorized citizens. The citations are used for litigation support\, criminal prosecution\, recording seizure of property\, and justification for license revocations. There are five copies of this form. The one copy goes to the defendant\, one to the officer (record series,#4578)\, one to the state Bureau of Criminal Investigation (BCI)\, one to the court\, and the record copy\, on which the final disposition is recorded by the court\, goes to this office.",Retain until administrative need ends,Private,
4391,Department of Natural Resources. Division of Wildlife Resources. Bureau of Law Enforcement,Statewide warning citations,1970-,Numerical by citation number,"Warning citations. Information includes offender's identifying data\, date\, nature of violation\, and officer's name and signature. These citations are created by wildlife law enforcement officers under the authority of UCA 32-2-1.5 (1995) to enforce the state's hunting and fishing laws. The citations are issued as warnings and relate to minor infractions\, such as failure to wear proper hunting colors\, hunting without proper adult supervision\, and so forth. They may be used however to deny license privileges to repeat offenders.",Retain until administrative need ends,Private,
4404,Department of Natural Resources. Division of Wildlife Resources. Bureau of Law Enforcement,Permits to ship protected wildlife,1920-,Chronological by calendar year thereunder numerical by permit number,These permits are created by the Wildlife Resources Division as provided in UCA 23-13-5 and UCA 23-20-5 to authorize the out-of-state shipment of legally taken protected wildlife either by the person who took the animal or some other individual.,Retain for 2 year(s),Protected,
10165,Department of Natural Resources. Division of Wildlife Resources. Bureau of Law Enforcement,Personal weapon authorizations,1991-,Alphabetical by surname,"The lead firearm instructor creates these records on an annual basis at the time when all law enforcement officers in the division qualify to possess and use their duty weapon. The forms document what officer is qualified to use what particular weapon\, which may be used on-duty or off-duty. Information includes make\, model\, caliber\, and serial number of weapon; assigned identification number\, issue date\, and approval signature for any leather issued for the weapon; date and approval signature for qualification of officer with weapon; and dates for which authorization is valid (a 14 month period). The original copy of this form is held by the Lead Firearm Instructor\, one copy is placed in the officer's personnel file\, and another copy is given to the officer to carry.",Retain for 2 year(s),Public,
1083,Department of Fish and Game,News releases,1944-1948.,Alphanumerical.,News releases relating to agency are kept in this series.,,Public,
4547,Department of Natural Resources. Division of Wildlife Resources,Wildlife registration certificates,1970-,Alphabetical by name of registrant,"Certificates of registration (CORs) are documents which allow a registrant to participate in activities not specifically covered by a license\, permit\, or tag issued under UCA Title 23 or any proclamation of the Wildlife Board. There are two copies of this certificate. One copy goes to the registrant and one to the division's COR files.",Retain for 3 year(s) after expiration of permit or license,Private,
3315,Department of Natural Resources. Division of Wildlife Resources,Agents' hunting and fishing license/permits case files,i 1980-,Alphanumerical,"These case files document the appointment and authorization of agents to sell fishing and hunting licenses and permits in the State of Utah. The files contain the contract between the agent and the Division\, reports of conservation officers concerning the manner in which the agents conduct business relative to the sale of licenses\, note discrepancies in record keeping\, and any other items about the status of the agent. Information includes name of agent\, address\, credit rating\, bonds\, bank account numbers\, the contract\, and other information gathered by the Division of Wildlife Resources concerning the agent's conduct of business.",Retain for 5 year(s) after expiration of contractual agreement,Private,
24423,Department of Natural Resources. Division of Wildlife Resources. Bureau of Fiscal Management,Payment vouchers,1998-,Numerical by voucher number,Requests from state agencies to the Division of Finance to pay vendors for supplies and/or services the vendors have provided to the agencies.,Retain for 7 year(s),Public,
14084,Department of Fish and Game,Audit reports,1959-1963.,chronological,Report prepared by internal or external auditors as a result of a financial audit.,,Public,1 microfilm reel
24963,Department of Natural Resources. Division of Wildlife Resources. Aquatics Section,Cutthroat Trout management and research records,ca. 1995-,"Chronological by year, thereunder alphabetical by subject","These records document projects implemented for the recovery of Bonneville Cutthroat Trout in Utah. Species of Cutthroat Trout in Utah are Bonneville\, Colorado and Bear Lake Cutthroat Trout. The Bonneville cutthroat trout has been identified under the State Conservation Species Program as an aquatic species which is threatened but does not yet qualify for assistance and protection under the Federal Endangered Species Act (50 CFR 17). The goal of the program is to provide assistance to selected aquatic species to enhance survival possibilities and preclude becoming an endangered species. This records series documents the current environmental survival situation for this species\, as well as plans for recovery\, interaction with other involved agencies and interested parties\, research proposals and results\, and monitoring projects. Monitoring projects document population growth\, including reproduction; health of species population; genetic research; efforts at habitat enhancement; and,notable predators\, both natural and otherwise. Also includes correspondence and meeting summaries documenting interaction with other agencies and interested parties. Examples of agencies and interested parties are Wildlife Resources offices\, universities and university professors\, Federal Fish and Wildlife Service\, Federal Bureau of Reclamation\, Federal Bureau of Land Management\, local conservation districts\, special interest groups\, major water users and private citizens.",Permanent. Retain for 32 year(s),Protected,
22587,Department of Natural Resources. Division of Wildlife Resources. Aquatics Section,Publications,1996-,Chronological.,"Documents created by the agency\, including pamphlets\, reports\, leaflets\, file manuals\, and other published or processed documents. These records include information on administrative matters\, fish\, reptiles\, amphibians\, and all other activities of the Division of Wildlife Resources\, Aquatics Section. Consists primarily of isolated publications not part of a more specific series.",Permanent. Retain until administrative need ends,Public,1.35 cubic feet
22546,Department of Natural Resources. Division of Wildlife Resources,Lake Powell fisheries investigation reports,1964-1995.,Chronological by date.,"The objective of these reports is to determine annual trends in fishing success and composition\, determine total fishing pressure and harvest\, and collect biological data. The reports contain information pertaining to objectives\, procedures\, work completed\, annual harvest\, electrofishing\, species evaluations\, and population development.",,Public,0.35 cubic foot 1 microfilm reel
22545,Department of Natural Resources. Division of Wildlife Resources,Big game annual reports,1985-,Chronological by date.,"This series contains summary reports of big game population monitoring efforts with information pertaining to harvest composition\, sex and age composition of big game populations\, population trends\, movements and seasonal distribution of big game herds. The information in these reports is uesd to develop herd unit management plans and develop management strategy recommendations to achieve management plan objectives.",Permanent. Retain until administrative need ends,Public,2.00 cubic feet
22585,Department of Natural Resources. Division of Wildlife Resources,Bird publications,1948-,Chronological by date.,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",Permanent. Retain until administrative need ends,Public,1.00 cubic foot 1 microfilm reel
24003,Department of Natural Resources. Division of Wildlife Resources,"Sensitive cultural, paleontological and non-biological resources inventories",2001-,Alphabetical by wildlife management area designation,"Maps\, reports\, surveys and other documentation which describe sensitive cultural\, paleontological\, and other non-biological resources found on land owned by the Division of Wildlife Resources or under consideration for acquisition by the division. This information is collected for inventory purposes.",Retain permanently,Protected,
26748,Department of Natural Resources. Division of Wildlife Resources,Wildlife tooth sample files,1991-,"Chronological by year, thereunder alphabetical by species","These records contain unique information in rough notes or drafts assembled or created and used to prepare or analyze other documents. The information adds proper understanding to the formulation and execution of policies\, decisions\, actions\, or responsibilities.",Retain for 1 year(s),Private,
22598,Department of Natural Resources. Division of Wildlife Resources,Cougar proclamations,1980-,Chronological by date.,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",Permanent. Retain until administrative need ends,Public,0.20 cubic foot 1 microfilm reel
23660,Department of Natural Resources,Policy and program correspondence,1973-,"Alphabetical by subject, thereunder chronological by date.","Business-related correspondence which provide unique information about agency functions\, policies\, procedures\, or programs. These records document material discussions and decisions made regarding all agency interests\, and may originate on paper\, electronic mail\, or other media. This correspondence is filed separately from program case files\, and project files.",Permanent. Retain for 10 year(s),Public,19.00 cubic feet
10618,Utah Energy Office,Administrative records,1974-1981.,none,"Includes energy audits\, office correspondence\, fuel allocation records\, environmental impact statements\, subject files\, advisory minutes\, and VISTA Volunteer records and newsletters. Other records were separated from agency publications. Included are one copy of a report entitled ""Consider a Real Incentive to Conserve Energy"" (1980)\, meeting notices and agenda \, copies of committee meeting minutes\, handouts provided to task force members at the June 20\, 1978 meeting\, copies of correspondence\, photocopies of newspaper clippings\, fact sheets\, a copy of proposed legislation\, one copy of a publication entitled ""Rules of Thumb for Direct Geothermal Applications\,"" and one copy of remarks prepared for Governor Scott M._Matheson for delivery to the Interior Mines and Mining Subcommittee\, May 18\, 1978.",,Public,
2871,Department of Natural Resources. Geological Survey,Water resource bulletins,1962-2002.,Numerical by bulletin number.,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",,Public,1.00 cubic foot 1 microfilm reel
83219,Department of Natural Resources. Division of Wildlife Resources,Wildlife Board/Big Game Board correspondence,[ca._1978]-,chronological,"This correspondence is from the public who wish to comment on wildlife proclamations. They may be about seasons\, dates\, protest hunts\, limits\, etc.",Permanent. Retain for 20 year(s),Public,
10460,Department of Natural Resources. Division of Wildlife Resources. Bureau of Fiscal Management,Hunting and fishing license sales certifications,1992-,Chronological,These records are created by this office to certify the number of citizens licensed to hunt and fish in the state so the information may be used to determine the amount of annual federal aid apportionment. Information includes amount of apportionment and number of individuals licensed to hunt or fish each year.,Retain for 5 year(s),Public,
6220,Department of Natural Resources. Geological Survey,Publications catalogs,1960-,Chronological,"The catalogs provide a list of publications available with information pertaining to publication name\, author\, date and price.,Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",Permanent. Retain until administrative need ends,Public,1 microfilm reel
17805,Department of Natural Resources. Geological Survey,Well and spring data,1977-,Numerical by sample number,"Listing of samples taken from wells and springs in Utah. Includes lab number\, sample number\, well owner\, use (eg. culinary)\, and location of well or spring.",Retain until final action,,
20949,Department of Natural Resources. Geological Survey,Position change requests and authorizations,1995-,Chronological by calendar year.,"Documents used to create new positions\, abolish old ones and change existing state employee positions. Common name DHRM 9.",Retain for 3 year(s),Public,
9986,Department of Natural Resources. Geological Survey,Administrative records,1981-,none,"In a binder are various administrative records created and kept by the Utah Geologic and Mineral Survey [1982-1984]\, including: UGMS board meeting agenda (October 12\, 1983)\, board membership lists with addresses\, 1983 organization charts\, UGMS activities by funding source or institutional arrangement\, UGMS enabling legislation as amended January 1983\, UGMS expenditure summary sheets and budgets\, administration\, editorial/illustrations\, inquiries (including library and sales)\, computer services\, economic geology programs by section (senior geologist\, petroleum\, energy\, and minerals)\, applied geology program by section (senior geologist\, site investigations\, and hazards)\, geologic mapping program\, project summaries\, resumes of UGMS staff members\, and the 1982-83 annual report.",Permanent. Retain for 5 year(s),Public,
20952,Department of Natural Resources. Geological Survey,Schedule Six position control reports,1990-,Chronological by month,"Reports which document the employee positions authorized by the Department of Human Resource Management that are actually filled and the amount of money spent. Information includes the amount paid to the employee\, which is posted against the general ledger to position control. Also indicates the posted benefits. Information appears on Schedule Six.",Retain for 4 year(s),Public,
20954,Department of Natural Resources. Geological Survey,Agency personnel files for permanent employees,1985-,Alphabetical by employees last name.,"Complete work history of individual while employed by the State. Refer to UCA 67-18-1\, et seq. and DHRM standards on accessing\, maintaining\, and managing employee personnel files. When an employee transfers to another state agency\, the official personnel file must be sent to the new agency. The file should include current information on performance evaluations\, performance plans\, position description\, career mobility agreement\, insurance benefits notification (ADNT-1)\, job swap agreement\, and overtime agreement where applicable. Also contains application for employment\, employees' social security card (copy)\, Notice of personnel action (DHRM 33)\, Human resource profile/events (DHRM 34)\, Termination form (DHRM 35)\, Employment,eligibility verification form\, Exit interview form\, New employee orientation self-guide\, and retirement/deferred compensation plan notification (ADNT-2). May contain documentation on employee withholding\, completion of course certificates\, conflict of interest letters\, incentive award results\, letters of commendation\, leave records\, health records\, and leave adjustment reports.",Retain for 65 year(s),Private,
14655,Department of Natural Resources. Division of Wildlife Resources. Native Wildlife Section,"Bobcat, cougar, and bear harvest and mortality data",1980-,Chronological,"These forms are filled out by hunters who were successful in drawing permits for bear\, cougar\, or bobcat. . and which allow the agency to keep track of collection of harvest and mortality data. They document the taking of bears\, cougars\, or bobcats by hunters and supply data to help the division monitor wildlife activity and status. Information includes area hunted\, date of kill\, location of kill\, sex\, method of take\, guide's name\, hunter's name\, hunter's address\, license number\, permit number\, plastic seal number\, whom checked by\, and date. Some summary data is contained in a yearly report produced by the division.",Permanent. Retain for 13 year(s),Protected,1.00 cubic foot
14639,Department of Natural Resources. Division of Wildlife Resources. Aquatics Section,Fish hatchery reports,1975-,Alphabetical by location,"These records consist of production reports and correspondence. These reports are created by the division to monitor and document activities of the state hatcheries at Egan\, Fountain Green\, Glenwood\, Kamas\, Loa\, Mammoth Creek (Panguitch)\, Mantua\, Midway\, Springville\, and Whiterocks.",Permanent. Retain for 5 year(s),Public,
25682,Department of Natural Resources. Geological Survey,Transitory correspondence,1974-,Chronological by date.,"Business-related correspondence that is routine or transitory in nature and does not offer unique information about agency functions or programs. These records include acknowledgment files and most day-to-day office and housekeeping correspondence. These records may originate on paper\, electronic mail\, or other media. This correspondence is filed separately from program and project case files.",Retain for 3 year(s),Public,
81460,Department of Natural Resources. Geological Survey,"Geological/mineral/report, survey, investigation",2016-,Numerical by report number,,Retain permanently,,
13882,Department of Natural Resources. Division of Wildlife Resources. Aquatics Section,Fish disease sample submission records,1990-,Alphanumerical by case number,"Information includes diagnostic report which includes source information\, sample information (fish species\, number in sample\, fish weight\, age in months\, etc.)\, mortality information\, associated lab reports (water quality\, collection data\, diet\, physical exam\, parasitology\, virology\, hematology\, histology\, bacteriology\, sensitivity)\, and related correspondence. These records are created by Fish Health Specialists to monitor the health of the state's aquatic wildlife. These files are medical records pertaining to disease samples submitted to the Fish Disease Diagnostic Lab.",Retain until administrative need ends,Private,
21969,Department of Natural Resources. Division of Wildlife Resources. Aquatics Section,"Threatened, endangered, and candidate species records",1975-,"Taxonomically by category, thereunder alphabetical by species.","This record series contains data pertaining to species that are federally listed or proposed as threatened\, endangered\, or candidate species. State and federal wildlife and land management agencies\, universities\, and contractors collect information which is used to determine species status and management needs. Information includes distribution locations\, maps\, radio telemetry information\, productivity information\, monitoring guidelines\, management plans\, biological survey information\, life history information and habitat requirements.",Permanent. Retain for 40 year(s),Protected,
3018,"Department of Natural Resources. Board of Oil, Gas and Mining",Oil and gas production report data,1962-1963.,Alphanumerical,,Permanent. Retain for 1 year(s),,
7431,"Department of Natural Resources. Division of Oil, Gas, and Mining",News releases,1985-,Chronological,The file consists of (1) news releases written by the division staff and (2) news releases originating outside the division and sent to the division for informational purposes.,Permanent. Retain for 4 year(s),,
83169,Department of Natural Resources. Geological Survey,Energy Case files,1979-,Alphabetical by case name,"These case files document any new energy development in the State of Utah such as gasohol. They include correspondence\, news clippings\, reports\, and publications. These files also contain minutes of the Energy and Conservation Commission meetings prior to 1982.",Permanent. Retain for 10 year(s),Private,
24977,Department of Natural Resources. Division of Wildlife Resources. Aquatics Section,San Juan River fish management and research records,ca. 1997-,"Chronological by year, thereunder alphabetical by subject","These are records documenting the agency's participation in projects funded by the San Juan River Recovery Implementation Program. The program works along the San Juan River system to enhance the preservation of native aquatic species\, with particular emphasis on habitats that have been broken up by dams constructed on the river. In Utah\, much of the San Juan River flows through Native American tribal lands\, requiring negotiations with tribal representatives for access to the river and performance of program activities. The San Juan River Recovery Implementation Program is a New Mexico based joint effort managed by the Federal Fish and Wildlife Service. Other participating agencies include the Federal Bureau of Reclamation\, Federal Bureau of Land Management\, the Utah Reclamation and Mitigation Conservation Commission\, local water conservancy groups and the biology departments of some area universities. Program activities include monitoring the species\, habitat enhancement\, genetic,research\, stocking and hatchery propagation. Types of records included are summaries of meetings with the other participating agencies\, comments on draft documents from peer reviews\, correspondence about meetings or field trips\, work on specific projects within the program and documentation of negotiations with Native American tribal representatives.",Permanent. Retain for 32 year(s),Protected,
21981,Department of Natural Resources. Division of Wildlife Resources. Habitat Section,Sensitive species records,1975-,"Taxonomically by class, thereunder by primitive to most advanced species.","This record series contains data pertaining to species listed in the Utah Sensitive Species List. State and federal wildlife and land management agencies\, universities\, and contractors collect the information which is used to determine species status and management needs. Information includes distribution locations\, maps\, radio telemetry information\, productivity information\, monitoring guidelines\, management plans\, biological survey information\, life history information and habitat requirements.",Permanent. Retain for 40 year(s),Public,
24969,Department of Natural Resources. Division of Wildlife Resources. Aquatics Section,Boreal Toad management and research records,ca. 1995-,"Chronological by year, thereunder alphabetical by subject","These records document the agency's role in this multi-agency effort to assist in the recovery of this species under the Boreal Toad Conservation Agreement and Strategy\, created jointly by the involved agencies. The Boreal Toad has been identified under the State Conservation Species Program as an aquatic species which is threatened but does not yet qualify for assistance and protection under the Federal Endangered Species Act (50 CFR 17). Agencies participating in this program are State Wildlife Resources\, Federal Fish and Wildlife Service\, Federal Bureau of Reclamation\, Federal Bureau of Land Management\, local conservation districts and the biology departments of some local universities. Agency responsibilities in this program include assessment of the current environmental survival situation for this species; monitoring of population growth\, including reproduction; habitat enhancement; genetic research; and notable predators. Records include meeting summaries documenting interaction,with other agencies and interested parties\, research proposals and results\, correspondence and work on specific areas within the project.",Permanent. Retain for 32 year(s),Protected,
7651,"Department of Natural Resources. Division of Oil, Gas, and Mining",Accounting purchase requisitions,1977-,Chronological,"These records document via receipts\, contracts or invoices any purchase of goods or services made by the division.",Retain for 3 year(s),,
17498,Division of Oil and Gas Conservation,Oil and gas lease maps,1974-1974.,,These records are maps of the locations of existing oil and gas mining leases.,,,1 microfilm reel
81689,"Department of Natural Resources. Division of Oil, Gas, and Mining",Administrative correspondence,1974-,Chronological,"This file contains the correspondence generated by the division director and other staff members. The file includes correspondence within the division\, to other divisions in Natural Resources\, to other state agencies\, to the federal government\, and to the public.",Permanent. Retain for 5 year(s),Public,
25666,"Department of Natural Resources. Division of Forestry, Fire and State Lands",Boundary line settlements,1994-,Alphabetical by adjacent land owner name.,"The Division of Forestry\, Fire and State Lands manages those lands lying below the ordinary high water mark of navigable bodies of water (UCA 65A-1-1) (2004) throughout the state. When the ordinary high water mark is not evident a boundary must be established\, and a registered surveyor determines the location of the boundary. A boundary line settlement in the form of an agreement of stipulation and compromise is prepared and signed by the upland owner and the Division. These records provide institutional memory of negotiated boundaries and the documents executed during the process are recorded with county recorders. This series includes agreements of stipulation and compromise and other supporting documentation. Navigable bodies of water within the state include the Great Salt Lake\, Utah Lake\, Bear Lake\, Bear River\, Green River\, and the Jordan and Colorado Rivers.",Retain permanently,Public,
25732,"Department of Natural Resources. Division of Forestry, Fire and State Lands",Annual work plan records,2002-,Chronological by year,"The Division of Forestry\, Fire and State Lands creates annual work plans as an administrative tool to outline and measure division-wide accomplishments on an annual basis. The records in this series include copies of annual plans and year-end accomplishments reports. Annual plans categorize work products\, assign responsibility for work\, give relative priority for work\, and set time frames for work to be accomplished.",Retain for 10 year(s),Protected,
25906,"Department of Natural Resources. Division of Forestry, Fire and State Lands",Press releases,1994-,Chronological by date of release,"The Division of Forestry\, Fire and State Lands sometimes prepares statements or announcements issued for distribution to the news media. A press release may be a textual record or a non-textual record such as a film or video sound recording.",Permanent. Retain for 5 year(s),Public,
2870,Department of Natural Resources. Geological Survey,Maps,1958-,Chronological,"These maps are produced by the Geological and Mineral Survey\, often in cooperation with the United States Geological Survey. Also included are reports which contain background information pertaining to the maps.,Cartographic records which contain the officially designated record copy of maps created by an agency. These records document unique cartographic information about the state of Utah. They may include maps\, charts\, aerial photographs\, globes\, models\, and raised relief maps these are a graphic representation of the earth?s surface drawn to scale.",Permanent. Retain until administrative need ends,Public,0.50 cubic foot 1 microfilm reel
25414,"Department of Natural Resources. Division of Forestry, Fire and State Lands",Great Salt Lake management plan,1965-,Chronological by planning project date,"These are plans for protecting the ecosystem and environs of the Great Salt Lake while promoting balanced multiple resource uses. They were created as part of the agency's responsibility to produce plans of this nature. The plans were created to enhance the management of the area; provide information and guidance in the form of recommendations to federal\, state and local governments; and recommend legislation. Records include maps\, proposals\, research data\, and background information.",Permanent. Retain for 20 year(s),Public,
25588,"Department of Natural Resources. Division of Forestry, Fire and State Lands",Agency history,2004.,None,"Records which document an agency's written history. Includes scrapbooks\, photographs\, articles\, program notes and information about events and programs sponsored or funded by an agency. May also include narrative audio and audiovisual agency histories.",Permanent. Retain for 1 year(s),Public,
25654,"Department of Natural Resources. Division of Forestry, Fire and State Lands",Special use lease agreements,1965-,Numerical by lease number,"The Division of Forestry\, Fire and State Lands manages approximately 1.5 million acres of sovereign land. As part of management responsibilities\, the Division may issue surface leases for commercial\, industrial\, or recreational purposes (other than grazing\, mining\, and oil or gas exploration). These leases may extend for periods up to 99 years (UCA 65A-7\, et seq. (2004)). The records in this series track all special use lease agreements administered by the division. Documents include applications and supporting documents\, approval documents\, and use lease agreements.",Retain permanently,Public,
861,Office of the State Engineer,Dam and reservoir investigation and study records,1934-1940.,Alphanumerical,Records include dam and reservoir investigations and studies over a two year period.,,Public,2.10 cubic feet
7745,"Department of Natural Resources. Division of Oil, Gas, and Mining",Inspection and Enforcement hearing transcripts,1981-1999.,Numerical by permit number,These are the record of public hearings requested by mine operators to contest a civil penalty assessment under UCA 40-10-20.,Permanent. Retain for 5 year(s),,
7639,"Department of Natural Resources. Division of Oil, Gas, and Mining",Accounting request for out of state travel authorization,1977-,Chronological,,Retain for 3 year(s),Public,
870,Office of the State Engineer,Land resource maps,1934-1941.,Alphanumerical,,,,
873,Office of the State Engineer,Stream measurement data,1915-1951.,Alphabetical by stream name.,Origional discharge measurement notes for streams and creeks in Utah (1927 for microfiche).,,Public,1.55 cubic feet 1 microfilm reel
2402,Office of the State Engineer,Publications requests correspondence,1948-1952.,Alphanumerical,,,,
2409,Office of the State Engineer,Underground water claims,1936-1958.,Alphanumerical,,,,
2419,Office of the State Engineer,Water appropriation applications abstract booklet,1908-1957.,Alphanumerical,,,,
23411,Department of Natural Resources. Division of State Parks.,Little Dell Reservoir records,ca. 1966-1979.,none.,"Little Dell Reservoir is not a state park\, but a Federal Corps of Engineers reservoir for which Parks and Recreation provides law enforcement and boating regulation. Records pertain purely to construction and development.",,Public,
24933,Department of Natural Resources. Division of State Parks.,Soldier Hollow Olympic planning records,1997-2002.,Chronological,"These records document the agency's role during the planning stages of the Soldier Hollow Olympic venue. Included are bid proposal to the Salt Lake Olympic Committee (SLOC) for venue site; SLOC contract; Olympic survey responses; cross country\, biathlon and Nordic combined venue agreement; venue master plan; snow hauling contract; Soldier Hollow Olympic Organizing Team minutes; utilities\, power\, telephone and irrigation contracts; plans for the Day Lodge; correspondence and newspaper articles. Also included are the planning records for the on-site Western Experience Exhibit which was intended to showcase those things unique to the North American West. Included are SLOC contract\, budget and master plan.",,Public,
24002,Department of Natural Resources. Division of State Parks.,Visitor surveys,1990-,Chronological by year,"Visitor surveys are conducted by the Division of Parks and Recreation to assist in the management of state parks and sometimes in cooperation with the United States Bureau of Land Management. Input from the survey is used to enhance the efforts of the state park system to better serve the public. Information provided is used to make decisions regarding facilities\, recreation opportunities and management of recreation areas.",Retain for 5 year(s),Public,
25246,Department of Natural Resources. Division of State Parks.,Federal interaction records,1955-,Chronological,"This series documents the interaction between the Division of State Parks and various federal agencies with which it shares common interests and responsibilities. The Division frequently contracts with federal entities to supply services to them\, such as providing law enforcement on federal lands or waters\, with particular emphasis on providing law enforcement services for federal reservoirs. Examples of federal agencies interacted with are the Bureau of Land Management\, the National Park Service\, and the National Forest Service. Included are cooperative agreements\, correspondence\, supporting documentation\, and vehicle registrations. Information includes inclusive dates of service\, location services were provided\, nature of services provided\, details of contractual obligations\, and authorizing signatures.",Retain permanently,Public,1.00 cubic foot
27732,Department of Natural Resources. Division of State Parks.,Land and water conservation fund files,1965-,Numerical,"These records contain grant files for land and water projects. The information in the files may contain applications for grants\, maps\, contracts\, billings\, remittances\, and evaluations of the individual projects.",Retain permanently,,
30012,Department of Natural Resources. Division of State Parks.,Active Investigations,1995 - Present,Chronological,"These records are created or maintained for civil\, criminal\, or administrative enforcement purposes or audit purposes\, or for discipline\, licensing\, certification\, or registration purposes related to the Division of Parks and Recreation. They are considered part of an active investigation.",Retain for 7 year(s),Protected,
30344,Department of Natural Resources. Division of State Parks.,Artifacts,1965-,None.,"These objects are items that have significant meaning to the Division of State Parks because of their monetary\, evidential\, or community value and their association with the function and activity of the division. Objects may have been purchased by the division\, donated to the division\, or acquired in-kind via trade with another agency or an private organization.",Retain permanently,Public,
81403,Department of Natural Resources. Division of State Parks.,Registrations for recreation vehicles and plans for culinary water,1963-1980.,Alphabetical by surname,"Includes registrations for boats\, snowmobiles.",,,
2365,Office of the State Engineer,Consumptive water use survey data,1935-1950.,Alphanumerical,,,,
2378,Office of the State Engineer,River and stream water discharge data,1909-1945.,Alphanumerical,"Includes ""Gauge Height and Discharge of Sevier River and Piute Reservoir\, 1913-1921""; ""Sevier River Commissioner's Records 1920-1933""; ""Weber County Irrigation District Water Allotments""; and an untitled water allotment record book that appears to cover the entire state.",,Public,
2383,Department of Natural Resources. Division of Water Rights,Canal blueprints,1939-,Alphanumerical,,Permanent. Retain until administrative need ends,,
17172,Department of Natural Resources. Division of Outdoor Recreation,River guide permit applications,1968-,Alphabetical by guide's last name,"These files are the applications required for individuals to receive permission to act as a river guide. Included in these files are a permit number\, issue date\, guide permit level\, name\, address\, birth date\, height\, features\, social security number\, phone number\, applicant's signature\, sponsoring company name\, and authorized signature\, examination results\, and river trip certification information.",Retain for 5 year(s),Public,
3975,Department of Natural Resources. Division of State Parks.,State park development slides,1975-,Alphabetical by park name,"These files consist of color slides taken every four to five months to document the progress in the development of Utah's state parks. The files contain one positive slide per park per photographic time period and shows such items as park visitors and rangers\, wildlife\, signs\, picnic tables\, and other park related sights. These slides are a visual history of the development of Utah's state parks.",Permanent. Retain for 5 year(s),Public,11.00 cubic feet
2374,Office of the State Engineer,Court opinions,"1930-1939, 1956.",Alphanumerical,"This series contains water rights adjudication decrees from Sevier and Weber County. The series contains: applications to replace\, repair\, clean\, and deepen an existing well; permission or denials of applications\, rules and regulations for drilling; maps; and correspondence between the courts and the engineers office. Also included is the 1956 report titled ""Hydrographic survey record of Sevier river system irrigated lands"". Information regarding the canal or ditch name\, irrigated acres\, description\, point of diversion\, plot number\, and remarks can also be found in this series.",,,1 microfilm reel
2396,Office of the State Engineer,Hydrographic survey field notes,1903-1946.,Alphanumerical,,,,3 microfilm reels
5810,Department of Natural Resources. Division of Water Rights,Maps,1897-,Alphanumerical,"These maps contain information pertaining to water resources within the state of Utah. Cartographic records which contain the officially designated record copy of maps created by an agency. These records document unique cartographic information about the state of Utah. They may include maps\, charts\, aerial photographs\, globes\, models\, raised relief maps that are a graphic representation of the earth's surface drawn to scale\, and/or hydrographic survey maps used to document the extent of beneficial use\, points of diversion\, place of use and other hydrographic features and mylar maps.",Permanent. Retain until administrative need ends,Public,6 microfilm reels
11756,Office of the State Engineer,Reservoir site topographical maps,1935-1941.,numerical,Topographical maps from surveys of reservoir and dam sites. Often have colored pencil overlays showing soil types and strata or vegetation. Have #1-309; occasional gaps.,,,
7289,Department of Natural Resources. Division of State Parks.,Acquisition and development records,i 1959-,None,This is a record of nonlapsing monies appropriated to the Division of Parks and Recreation by the State Legislature or federal government for the acquisition of land and maintenance of park facilities. The case files contain accounting information and correspondence.,Retain permanently,Public,
13908,Department of Natural Resources. Division of Water Rights,Water allotment conservation districts journals and logs,1937-,none,,Retain permanently,,1 microfilm reel
13913,Department of Natural Resources. Division of Water Rights,"Tracings, proofs, and dam applications",1957-,numerical by application number,"This series contains working files from the office of the State Engineer. Many of the documents contained in this series are copies of records retrieved from the agency's ""old files"" and include an initial letter requesting the search for these records. The retrieval letter documents the specific location of ""old"" records with a log that notes their location by book number\, page\, date\, with a brief description of the record located. The ""old file"" records dates from as far back 1903\, and were retrieved during the 1950's. ""Old files"" are provided in order to prove existing water rights claims\, and often correspondence requesting the discovery of ""old"" records is included in the series. The series also includes: application files and requests; protest letters; newspaper clippings that function as proof of ""notice to water rights users"" attached to agency forms documenting the newspaper that published the notice and dates of publication; and other correspondence between interested parties,and the State Engineers office.",Retain permanently,,160 microfilm reels
22513,Department of Natural Resources. Division of Water Rights,Water use reports,1981-,Chronological.,"These reports are a summary of data collected under the Utah Water Use Program\, a cooperative program between the Division of Water Rights and the U.S. Geological Survey. The data were collected from public water suppliers and self-supplied industries pertaining to water diversions\, population\, surface water\, wells\, and springs. The information in these reports is presented primarily through charts\, graphs and tables. The 1981 report contains information from 1960-1978.",Permanent. Retain until administrative need ends,Public,
28565,Department of Natural Resources. Division of State Parks.,Request for Proposals,1990-,Chronological; thereunder alphabetical by surname,"These are bids from qualified concessionaires to enter into a contract with the agency to provide services at State Parks. The Division of Parks and Recreation establishes the parameters of the contract; State Purchasing reviews the bids and passes the highest bid to Parks and Recreation. The Division of Parks and Recreation and State Purchasing both sign the Request for Proposals (RFPs). The bids may have a confidentiality notice or claim of business confidentiality form that includes language indicating that the document and any attachments are for the sole use of the bid process and/or Division and may contain proprietary\, confidential\, or privileged information.",Retain for 5 year(s),Public,
25421,Office of the State Engineer,Precipitation reports,1939-1940.,Chronological.,Reports regarding statewide precipitation.,Permanent. Retain until administrative need ends,Public,
29739,Department of Natural Resources. Division of Water Rights,Calendar books,1968-1995.,Chronologically,,,Public,2.00 cubic feet
29886,Department of Natural Resources. Division of Water Rights,Scrapbooks,1965-1983.,Chronological,,,Public,1.00 cubic foot
30000,Department of Natural Resources. Division of State Parks.,Attorney Client Privilege records,1957-,Alphabetical by case thereunder chronological by date.,"These records are subject to the attorney client privilege and establish a relationship between an attorney and the Division of Parks and Recreation or an agency/person acting on behalf of the Division. All records are prepared for or by an attorney\, consultant\, surety\, indemnitor\, insurer\, employee\, or agent of a governmental entity for\, or in anticipation of\, litigation or a judicial\, quasi-judicial\, or administrative proceeding with relation to the Division of Utah Parks and Recreation. The records can also include GRAMA requests and matters pertaining to the day-to-day functions of the Division.",Retain until administrative need ends,Protected,
30345,Department of Natural Resources. Division of State Parks.,Education program training materials,1990-,None.,"These records are training materials for the division's various public-facing education programs. Information may include course curriculum\, instructor manuals\, exam questions and answers\, attendance statistics\, and other related materials.",Permanent. Retain until end of project or program,Public,
29799,Department of Natural Resources. Division of State Parks.,Complaints and Disciplinary Action for Law Enforcement Park,2010-,Chronological.,"These records contain complaints filed by public persons against law enforcement park rangers for various reasons\, as well as the disciplinary action regarding such complaints. These records are used for tracking purposes .",Retain for 7 year(s),Private,
82645,Department of Natural Resources. Division of Water Rights,Water rights master file,1987-,none,"This is the documentation of all water rights filed in the state. It includes application number\, diligence claim number\, underground water claim number\, temporary application number\, or segregation number; whether the applicant owns the land; the amount of water appropriated in cubic feet per second or in acre feet; the source of supply; the location; the filing date; the dates of priority\, advertising\, protest\, approval\, proof due\, and extension filed; the dates of election or proof; the dates the rights are rejected\, lapsed\, withdrawn\, cancelled\, or terminated; the proposed determination book number; the status and type of right; the source of water; the map number; and the point of diversion.__This is a file of automated data system\, file key:,WRADS.",Retain for 10 year(s) after final action,Public,
82647,Department of Natural Resources. Division of Water Rights,Owner's file,1987-,none,"This is a record of the current ownership of water rights. It includes the name of the owner(s); whether the owner is an individual\, a trust\, a corporation\, or a company; the address; and the percentage of ownership for all co-owners. This is a file of automated data system\, file key: WRADS.",Retain until superseded,Public,
82655,Department of Natural Resources. Division of Water Rights,Mining use file,1987-,none,"This is the record of water use claims filed by mine operators. The information includes the mining district\, the mine name\, the type of ores mined\, and the period of use. This is a file of automated data system\, file key: WRADS.",Retain until superseded,,
82652,Department of Natural Resources. Division of Water Rights,Stock watering use file,1987-,none,"This file contains information on claims used to water livestock. The information includes the number of equivalent livestock units and the period of use. This is a file of automated data system\, file key: WRADS.",Retain until superseded,,
82656,Department of Natural Resources. Division of Water Rights,Power use file,1987-,none,"This is a record of water user claims filed by power plant owners. The information includes the name and type of power plant\, the power capacity\, and the period of use. This is a file of automated data system\, file key: WRADS.",Retain until superseded,,
82662,Department of Natural Resources. Division of Water Rights,Segregation file,1987-,none,"This is a record of segregations to water user claims. These occur when part of a water right is sold or otherwise divided. The information includes the segregation number\, the change from and to\, and the water user's claim number. This is a file of automated data system\, file key: WRADS.",Retain until superseded,Public,
82672,Department of Natural Resources. Division of Water Rights,Township and range files,1905-,undated,"This is a record of all wells that are located in a specified township and range. It is used to provide a profile of the underground water geology and it also is used by the state engineer to verify that the wells comply with state regulations. The files include copies of Report of Well and Tunnel Driller which gives the report number\, the date filed\, the name and address of the well driller\, the owner's name and address\, the location of the water supply\, the number of the approved application\, the well location\, the date work was begun\, the date work was completed\, the maximum quantity of water as flowing on completion of well\, the total depth\, the water pressure\, the size and kind of casing\, the depth of water bearing stratum\, the log of well\, and the type of cap or valve. Includes historical applications for appropriation of water use prior to 1950.",Retain permanently,Public,
82670,Department of Natural Resources. Division of Water Rights,Yearly fee register,1908-,Chronological,"This is a record of the payment of water user's fees. This includes the receipt number\, the application number\, the applicant's name\, the amount paid\, the specific fees paid\, and the total amount of the payment.",Retain for 7 year(s),,
82675,Department of Natural Resources. Division of Water Rights,Plat map books,1905-1982.,Numerical by township number,"These are books that show the location of all of the state's water rights and well development sites by section\, township\, and range and identifies the former by water right number. This is used for public reference and for assigning county/area numbers to the water user's claims. The plat books include section number\, the township number\, the range number\, the location of the rights\, and the water user claim number. The books are accessed by the use of a wall map of the state\, which serves as a finding aid to locate the proper book. This map is a part of the record series and is included on the microfilm.",Retain permanently,,
82682,Department of Natural Resources. Division of Water Rights,Water user claim index books,1905-,Numerical by application number,These are books used for quick reference to keep track of how many permits are issued within the state. These books include the claim number and name of claim holder.,Retain until final action,,
2551,Department of Natural Resources. Division of Water Resources,State water plan reports,1948-,Chronological,"This series contains reports about the state water plan with information pertaining to demographics and the economic future\, water supply and use\, management\, regulations\, state and federal water resources funding programs\, water planning and development\, agricultural water conservation and development\, drinking water supplies development and management\, water pollution control\, disaster and emergency response\, fisheries and water-related wildlife\, recreational aspects of water development\, federal water planning and development\, water conservation\, industrial water use\, groundwater\, river basins\, and status reports.",Permanent. Retain until administrative need ends,Public,1 microfilm reel
2552,Department of Natural Resources. Division of Water Resources,Biennial reports,1947-1978.,Chronological,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",,Public,1 microfilm reel
5650,Department of Natural Resources. Division of Water Resources,MX administrative records,1977-1983.,None.,"The Division of Water Resources maintained various records relating to the proposed missile experimental (MX) project. Among them were the following: correspondence (both letters and memoranda)\, siting investigation summaries\, draft environmental impact statement (DEIS) scoping report\, estimates of fiscal impact\, water resources reports\, and meeting agenda and minutes. Included are maps\, tables\, charts\, graphs\, and graphics.",,Public,3.00 cubic feet
22691,Department of Natural Resources. Division of Water Resources,Ground-water conditions reports,1964-,Chronological by date.,"Reports in this series\, published cooperatively by the U.S. Geological Survey and the Utah Department of Natural Resources\, Division of Water Resources and Division of Water Rights\, provide data to enable interested parties to maintain awareness of changing ground-water conditions. These reports contain information on well construction\, water-level changes\, precipitation\, streamflow\, and chemical quality of water.",Permanent. Retain until administrative need ends,Public,1.00 cubic foot
27284,Department of Natural Resources. Division of Water Resources,Legal files for agreements,1948-,Alphabetical by title,These records are agreements and legal documents for projects. They also serve as reference information for future projects.,Retain for 100 year(s) after final action,Public,
3235,Department of Natural Resources. Board of State Zoos,Hogle Zoo newsletter,i 1981-1985.,Alphanumerical,"Documents created by the agency\, including pamphlets\, reports\, leaflets\, file manuals\, annual reports\, other published or processed documents\, and the last manuscript report\, if not published\, relating to management projects. Electronic versions of publications may be considered a duplicate if identical. If unique\, see Schedule 1 Item 44.",Permanent. Retain for 1 year(s),Public,
27528,Department of Natural Resources. Division of Provo-Jordan River Parkway Authority,Progress reports,1974-1977.,,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",,Public,1 microfilm reel
30284,Department of Natural Resources. Division of Provo-Jordan River Parkway Authority,Real property records and surveys,1973-1986.,Alphabetical by property name.,These records are the surveys and real property documents for the Provo-Jordan River Parkway Commission.,Retain permanently,Public,
28997,Public Lands Policy Coordination Office,Aerial photographic maps of counties,1975.,,"These records are aerial photographic maps of counties done in grid sections\, produced by the U.S. Geological Survey. The maps show details of the terrain throughout the state of Utah.,Cartographic records which contain the officially designated record copy of maps created by an agency. These records document unique cartographic information about the state of Utah. They may include maps\, charts\, aerial photographs\, globes\, models\, and raised relief maps these are a graphic representation of the earth?s surface drawn to scale.",,Public,
29637,Department of Natural Resources. Office of Energy Development,Renewable Energy Systems Tax Credit records,2012-,"Alphabetical, thereunder chronological.","These records support the agency's function to advance alternative energy development in the state by administering the tax credit incentives programs (Utah Code 63M-4-401(2017) and Utah Code 63M-4-503(2014)). Records document applications for tax credit awarded for investment in the purchase and installation of qualified renewable energy systems (residential and commercial)\, the agency's efforts to certify an entity's eligibility to receive the credit in accordance with statute and rules\, and the authorized tax credit amount. Information includes applications\, correspondence related to application review and approval\, state tax forms\, and evidence of compliance\, such as invoices\, schematic diagrams\, and photographs of completed systems.",Retain for 7 year(s),Exempt,
25639,Department of Natural Resources. Division of Outdoor Recreation,Off-highway vehicle education class files,1985-,Chronological by date,"The Division of Parks and Recreation provides a class to educate people in the use of off-highway vehicles. Off-highway vehicles include any snowmobile\, all-terrain vehicle (ATV)\, motorcycle\, or other off-highway vehicles capable of travel over unimproved terrain. This series documents the information provided for the off-highway vehicle education classes. Information in the class packets includes the student's address\, age\, driver's license number for off-highway vehicles\, educational history\, gender\, social security number\, telephone information\, hair color\, eye color\, and credit card information.",Retain for 11 year(s),Private,
3138,Department of Natural Resources. Division of State Parks.,Geologic hazards data,1973-1975.,Alphanumerical,,Permanent. Retain for 1 year(s),,
2855,Department of Natural Resources. Division of State Parks.,Audit records,1960-,Alphanumerical,,Permanent. Retain until administrative need ends,,
5870,Department of Natural Resources. Division of State Parks.,State park construction plans,1970-,Alphabetical by name of park or recreation area,"These records contain plans and drawings of buildings constructed and maintained by the division throughout the state. Included are blueprints of the Brigham Young house restoration in St. George.,Final plans and specifications for approved and constructed state buildings.",Permanent. Retain for 50 year(s),Public,
5824,Department of Natural Resources. Division of State Parks.,State park road maps,undated,Alphanumerical,,Retain permanently,,
9456,Department of Natural Resources. Division of State Parks.,Citations,ca. 1950-,Alphabetical by last name.,"These are citations issued by park rangers to park visitors for violations of the Utah Code and/or park rules and regulations. Park rangers are Peace Officer Standards and Training (POST) certified\, and have full law enforcement authority in the State of Utah (see Utah Code 79-4-501(2)(2009)). Examples of citable offenses are traffic violations\, driving under the influence (DUI)\, boating under the influence (BUI)\, disorderly conduct\, failure to clean a camp site prior to leaving\, lighting a campfire in an undesignated area\, operating an off-highway vehicle (OHV) in an undesignated area\, and boating without proper safety equipment. Records include information about the incident\, the citation recipient\, the park ranger who issued the citation\, and other relevant data\, such as blood draw results (if applicable).",Retain for 7 year(s),Public,1.00 cubic foot
15116,Department of Natural Resources. Division of State Parks.,Interdepartmental transfers,1992-,Alphanumerical,These records document accounting actions that request transfers of funds between agencies for services rendered or materials purchased.,Retain for 3 year(s),Public,
23449,Department of Natural Resources. Division of State Parks.,This is the Place State Heritage Park records,ca. 1960-,none,"Pioneer Trail State Park\, now known as This is the Place Heritage Park\, is a living history village (""Old Deseret"") of pioneer Utah. It also contains the This is the Place monument\, a bronze statue honoring the arrival of the Latter-day Saints (Mormons) in the Salt Lake Valley. Records may include: board minutes\, administrative correspondence\, land patents\, initial construction inventory and planning\, environmental or soil surveys\, master plans\, development proposals\, plans and specifications\, buildings\, other facility construction\, buildings and grounds operations or current expenses\, permits\, incident reports\, dedication ceremonies\, newspaper or magazine articles\, brochures\, signage\, driving maps\, press releases\, natural studies\, archaeological studies\, historical studies\, photographs\, displays and museum exhibits\, public activities\, and",Permanent. Retain for 1 year(s) after final action,Public,13.80 cubic feet 1 microfilm reel
30286,Department of Natural Resources. Division of State Parks.,Law enforcement checkpoint records,1967-,Chronological.,"These records are kept by the Department of Natural Resources State Parks Division office and document the process\, procedure\, and justification for law enforcement checkpoints within a state park's boundaries. Information may contain proof of publication\, judicial approval notices\, permits\, and media coverage.",Retain for 6 year(s) after completion of publication or report,Public,
29707,Department of Natural Resources. Division of State Parks.,Brigham Young Forest Farm House plans,ca. 1969,None.,This series contains plans of the Brigham Young house.,,Public,0.20 cubic foot
83322,Department of Natural Resources. Division of State Parks.,Contract compliance audits,1984-,chronological,"These are audits made on persons or companies contracting with with Department of Natural Resources. They include a description of the grant\, agreemnt\, performance required and may include one or both of a compliance audit and/or a fiscal audit. There is also a copy kept by the Parks and Recreation Director's office and the Parks and Recreation Attorney's Office. These copies should be kept until administrative need ends.",Permanent. Retain for 5 year(s),Controlled,
2390,Office of the State Engineer,Water adjudication registers,1941-1955.,Alphanumerical,Ledgers showing the ajudication of appropriated funds and expenditures to specific expenditure codes or river projects.,,Public,
2376,Department of Natural Resources. Division of Water Rights,Perfected and unperfected county water rights inventories,1960-,Alphanumerical,,Permanent. Retain until administrative need ends,,
2400,Office of the State Engineer,United States Bureau of Reclamation water project reports,i 1920-1949.,Alphanumerical,,,,
2405,Department of Natural Resources. Division of Water Rights,Retirement roster,1965-,Alphanumerical,,Retain permanently,,
7048,Department of Natural Resources. Division of Water Rights,Water filings,1903-,Numerical by application number or water rights number,"These records include applications for water rights as well as water rights renewal applications. The records include name and contact information of applicant\, designated water access point\, allowed water amount\, and purpose for water usage (irrigating\, stockwatering\, etc.)",Retain permanently,Public,80 microfilm reels
2395,Office of the State Engineer,Water consumption survey statistical data,1950-1951.,Alphanumerical,,,,
6390,Department of Natural Resources. Division of Water Rights,New filings,1903-,Numerical by application code,"Includes applications to appropriate water (dead files) and intermittent numbered applications (lapsed\, rejected\, withdrawn) with corrections\, and approvals (in microfilm accession no. 101363).",Permanent. Retain until administrative need ends,,537 microfilm reels
5808,Department of Natural Resources. Division of Water Rights,Conservancy district maps,1938-,none,,Retain permanently,,
5812,Office of the State Engineer,Utah Lake and Jordan river graphs,1923-1931.,Alphanumerical,"Graphs from the Commissioner's report of Utah Lake and Jordan River showing precipitation\, evaporation\, yearly rise and distribution of water supply.",Permanent. Retain for 1 year(s),,
5815,Office of the State Engineer,Topographic maps,"1904, 1916-1924.",none,"Topographic maps detailing land and water resources throughout Utah. Cartographic records which contain the officially designated record copy of maps created by an agency. These records document unique cartographic information about the state of Utah. They may include maps\, charts\, aerial photographs\, globes\, models\, and raised relief maps. These are graphic representations of the earth's surface drawn to scale.",Permanent. Retain for 1 year(s),Public,
5819,Office of the State Engineer,River system maps,1912-1948.,Alphabetical,Survey maps of rivers and river systems throughout Utah.,Permanent. Retain for 1 year(s),,
15320,Department of Natural Resources. Division of Water Rights,Application logs,1940-1988.,Chronological,"Log books. Before computerization\, new applicants for water rights were recorded by hand in small ledgers.",,Public,
13905,Department of Natural Resources. Division of Water Rights,Reserved water right claims,1873-,Alphabetical by location.,"These are settlement irrigation records\, including reserved water right claims and supporting documents for negotiation for settlements.",Permanent. Retain until administrative value has been met,Public,1.00 cubic foot 2 microfilm reels
13910,Office of the State Engineer,Wells control register,1935-1936.,none,,,,
13915,Office of the State Engineer,Water application and diversion changes books,1904-1913.,chronological,,,,8 microfilm reels
19972,Office of the State Engineer,Distribution ledger and budget control,1936-1939.,,Accounts for the purpose of maintaining a budget control over the expenditures of each distribution system and to keep a complete record of expenditures for ready reference. Accounts are based on irrigation season rather than calendar year.,,,
22129,Office of the State Engineer,Sevier River basin project records,1952-1964.,none,"This series contains information on the Sevier River drainage basin\, including the Hatchtown Reservoir. The series includes consulting engineer reports; USDA progress reports; study area maps; minutes\, background studies and tests\, and reports of the Sevier River Basin Study steering committee and subcommittees (e.g. water supply committee\, stream flow committee); and reports\, newspaper clippings\, and court records on a proposed Sevier River Basin Water Conservancy District.",,Public,
22511,Department of Natural Resources. Division of Water Rights,Water supply outlook reports,1969-1982.,Chronological.,"These reports were published by the U.S. Soil Conservation Service in cooperation with the Division of Water Rights and the Division of Water Resources. The reports contain information pertaining to snow cover\, precipitation\, soil moisture\, reservoir storage\, and streamflow forecasts. The information in the reports is presented primarily through maps\, charts and graphs. The 1969 report contains summary reports from 1924-1968.",,Public,2.00 cubic feet
25501,Department of Natural Resources. Division of Water Rights,Dam safety correspondence,1900-,Numerical by assigned dam number,"These records document correspondence between dam owners and the State Engineer's office. Issues addressed include dam design\, construction\, maintenance and repair of public and private dams in Utah. Private owners include private land owners\, farmers and irrigation companies. Public dam owners include the Division of Wildlife Resources\, water conservancy districts and other special service districts. Information includes names\, addresses\, dates and details of issues addressed.,Incoming and outgoing business-related correspondence\, regardless of format or mode of transmission\, that provides unique information relating to the functions\, policies\, procedures or programs of an agency. These records document executive decisions made regarding agency interests. Executive decision makers may include the Director\, Chief Administrative Officer\, Public Information Officer or other internal administrators as identified by the executive office.",Permanent. Retain for 10 year(s),Public,
28528,Office of the State Engineer,Claims and vouchers,1919-1958.,Alphabetical by water system name.,,,Public,0.20 cubic foot 3 microfilm reels
82644,Department of Natural Resources. Division of Water Rights,Water rights records,1982-,none,"This is a system that documents the water rights in the state. It includes a record of filings\, advertisements\, and approval or rejection of rights. Besides tracking the water rights in the state\, the system prints certificates of approval\, finds and prints all disallowed rights in an area\, finds and prints all pending rights in an area\, prints a proposed determination book\, and prints water user claim forms. This system is used on an HP 3000/48.",Retain permanently,Public,
82648,Department of Natural Resources. Division of Water Rights,Place of use file,1987-,none,"This file shows the current locations where water rights are used. It includes the section\, township\, range\, and base where the water right is located; the number of forty acre tracts\, and the lot number. This is a file of automated data system\, file key: WRADS.",Retain until superseded,,
82650,Department of Natural Resources. Division of Water Rights,Water user file,1987-,none,"This lists all of the water users in the state. It includes the claim group number\, the type of claim\, the type of water use\, the claims group reference\, and the period of use. This is a file of automated data system\, file key: WRADS.",Retain until superseded,,
82653,Department of Natural Resources. Division of Water Rights,Domestic use file,1987-,none,"This is a record of water claims filed for domestic use. It includes the number of families using the water\, the number of persons using the water\, the diversion of limitation\, and the period of use. This is a file of automated data system\, file key: WRADS.",Retain until superseded,,
82661,Department of Natural Resources. Division of Water Rights,Change file,1987-,none,"This is the record of changes to the water user claims. The information includes the change number\, the status of the change\, and the change certificate number. This is a file of automated data system\, file key: WRADS.",Retain until superseded,,
82666,Department of Natural Resources. Division of Water Rights,Dam safety automated data system,undated.,none,"This is a record of all dams in the state and the potential flooding hazard that they pose. The information includes the dam's name\, identification number\, the hazard rating\, the inspection rating (inspected every year\, office does not inspect\, etc.)\, the dam's size\, the area office with jurisdiction over the drainage area\, the drainage area number\, the water user claim number\, the point of location\, the federal agency involved\, the stream name\, the downstream town\, the distance to the downstream town\, the type of dam (earth fill\, concrete arch\, etc.)\, the year construction was completed\, the operating use\, the structural height\, the hydraulic height\, the reservoir area at spillway crest\, the storage acre feet of water at dam crest\, the storage,of acre feet of water at spillway crest\, the elevation above sea level\, the dam crest length\, the dam crest width\, the primary spillway type\, the emergency spillway type\, the combined spillway capacity\, the flood routing capacity\, the flood flow capacity\, the drainage area\, the type of earthquake zone\, the diameter of the outlet\, the length of the outlet\, the outlet material (cast iron pipe\, steel welded pipe\, etc.)\, the operation control location\, the maximum outlet capacity\, the owner\, the land owner\, the name and address of the person representing the dam's owner\, the construction company\, the government agency responsible for inspections\, the date of last inspection\, the location\, the history of the dam\, and any restrictions placed on the dam by the,state dam safety section.",,Public,
82668,Department of Natural Resources. Division of Water Rights,Exchange automated data system,1987-,none,"This is a data system that records the exchange applications filed with the state. This exchange allows the transfer of water from one body of water to another in order to prevent the waste of water or to facilitate distribution of the water. This system is used to keep a history of all exchanges. The information includes the number of acre feet of water\, the area inundated\, the exchange number\, the type of diverting works\, the owner's name and address\, the direction and distance of the exchange\, the water sources involved\, the depth and diameter of any affected well\, and the type of water use involved.",Retain permanently,Public,
82667,Department of Natural Resources. Division of Water Rights,Water user automated data system,undated,none,"This is a data system for information on water uses that is collected by the division for transmittal to the United States Geological Survey. This series includes the name of the claim holder\, the hydrological unit code\, a description of the claim\, the location of uses\, the type and identification number of the source\, the water measuring method and accuracy\, a monthly breakdown of the amount of water involved\, the name and location of any storage facilities\, and the population using the water right.",Retain until final action,,
82676,Department of Natural Resources. Division of Water Rights,Deposits with State Treasurer,1974-,none,,Retain for 2 year(s),,
82681,Department of Natural Resources. Division of Water Rights,Miscellaneous well index cards,1965.,alphabetical by owner's name,These are old indices that are no longer in use and their purpose has been forgotten.,,Public,2 microfilm reels
82685,Department of Natural Resources. Division of Water Rights,Lapsed water users claim files,1987-,Numerical,"These are water rights and water rights applications that have lapsed due to the failure of the applicant or right holder to perform all required actions. In the case of a right holder\, the water rights lapse if the water has not been used for five years (UCA 73-1-4); with applicants it occurs if they fail to follow all of the steps in the application process (UCA 73-3-18). These files include application to appropriate water\, certificate of permanent change of point of diversion\, place\, purpose or period of use of water\, water user claim\, application to segregate water\, request for extension of time\, deed of water rights\, underground water claim\, proof of resumption of use of water\, application for extension of time within which to resume use of,water\, notice to water users advertisement\, application for temporary change of point of diversion\, place or purpose of use\, application to renovate or replace an existing well\, permit application to alter a natural channel\, statement of water user's claim to diligence rights\, and segregation and permanent change. Information includes the name and address of the applicant\, the water source\, the drainage area\, the nature and period of use\, the location of the point of diversion\, the quantity of water\, the place of use\, a description of any well\, and a record of any change of ownership.",Retain for 10 year(s),Public,
82679,Department of Natural Resources. Division of Water Rights,Certificates list,1981-,Chronological,"This is a summary list of water rights certified during the year. It is used for management and statistical purposes. The information includes the code number\, the application number\, the name and address\, the county\, the size or source\, the quantity\, the location\, and the certificate number.",Retain for 1 year(s),Public,
1983,Department of Natural Resources. Division of Water Resources,Water related land use reports,1968-,Chronological by publication date,"The purpose of these reports is to present land use data for those portions of the study area that have a significant effect upon water resources. The reports contain information pertaining to irrigated croplands\, dry croplands\, farmsteads\, residential areas\, urban areas\, stockyards\, industrial areas\, open water surface areas\, mining areas\, and natural vegetation and is presented through charts\, graphs\, tables and maps.",Permanent. Retain until administrative need ends,Public,1.00 cubic foot
5852,Department of Natural Resources. Division of Water Resources,Project maps and specifications,1897-1946.,Alphanumerical,,Permanent. Retain for 1 year(s),,
11747,Department of Natural Resources. Division of Water Resources,Water resources construction records,1947-,"Alphabetical by project name, thereunder numerical","Applications\, legal opinions\, correspondence\, and construction and feasibility reports for financial assistance (UCA 73-10-8\,26\,(1992)) to conserve and develop water resources. Information includes: selling of bonds\, amount\, dates\, inspections of projects\, work progress until completion of project\, payments\, completion of projects\, and actions of the Board of Water Resources.",Retain for 25 year(s) after end of project or program,Public,28 microfilm reels
11746,Department of Natural Resources. Division of Water Resources,Water project withdrawal records,1947-,"Alphanumerical by project name, thereunder by project number","Applications for financial assistance\, feasibility reports\, actions of the Board ow Water Resources\, and correspondence from cities\, canal companies\, irrigation companies\, and special districts\, for water needs (UCA 73-10-8\,23\,26 (1992)) that were denied or withdrawn. Also used to assist in frequent reapplication.",Retain for 20 year(s),Public,
22694,Department of Natural Resources. Division of Water Resources,Hydrologic basin reports,1969-,Chronological,"These reports discuss water-related resources and the problems\, needs and alternatives for conservation and development measures. The reports contain information pertaining to demographics and the economic future\, water supply and use\, management\, regulations\, water funding programs\, water planning and development\, agricultural water\, drinking water\, water quality\, disaster and emergency response\, fisheries and water-related wildlife\, water-related recreation\, water conservation\, industrial water and groundwater.",Permanent. Retain until administrative need ends,Public,2 microfilm reels
27267,Department of Natural Resources. Division of Water Resources,Loan fund financial reports,1947-2015.,Chronological.,"These records are maintained to track loans and balance loan funds. The information includes accounting information on loans\, grants\, and revenues. May include notes about payments\, FINET document number\, and reconciliation spreadsheets.",Retain for 40 year(s),Public,
17682,Department of Natural Resources. Board of State Zoos,Hogle Zoo scrapbooks,1964-1973.,none,"These scrapbooks are newspaper clippings documenting the addition of animals\, buildings\, and advertisements.",,Public,1 microfilm reel
27529,Department of Natural Resources. Division of Provo-Jordan River Parkway Authority,Publications,1973-1986.,,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",,Public,1 microfilm reel
30054,Department of Natural Resources. Office of Energy Development,Executive correspondence,2011-,Chronological.,"Incoming and outgoing business-related correspondence\, regardless of format or mode of transmission\, that provides unique information relating to the functions\, policies\, procedures or programs of a state agency. These records document executive decisions made regarding agency interests. Executive decision makers may include the Director\, Chief Administrative Officer\, Public Information Officer or other internal administrators as identified by the executive office.",Permanent. Retain for 5 year(s) after separation,Public,
9455,Department of Natural Resources. Division of Outdoor Recreation,Vessel safety inspection records,1960-,None,"The agency is tasked with the regulation and promotion of safety for persons and property in and connected to the use\, operation\, and equipment of vessels (Utah Code 73-18-1(1971)). These records document the inspections of water vessels and their equipment (Utah Code 73-18-8(2016)) and may include equipment checklists and citations.",Retain for 7 year(s),Public,
30052,Public Lands Policy Coordination Office,Executive correspondence,2005-,Chronological.,"Incoming and outgoing business-related correspondence\, regardless of format or mode of transmission\, that provides unique information relating to the functions\, policies\, procedures or programs of a state agency. These records document executive decisions made regarding agency interests. Executive decision makers may include the Director\, Chief Administrative Officer\, Public Information Officer or other internal administrators as identified by the executive office.",Permanent. Retain for 5 year(s) after separation,Public,
26959,Department of Natural Resources. Division of Outdoor Recreation,Trail grant records,1992-,Chronological by fiscal year.,"This series contains trail grant records used to track trail project expenditures and reimbursements of expenses to project sponsors. These records include the name of the trail sponsor; whther they were awarded state or federal trails funds; a description of the project; scope of the work; trail project expenditures and the amounts of any reimbursements made to the trail sponsor. If monies awarded to one project is not used completely\, the money is rewarded to another trail project the following year.",Retain for 7 year(s),Exempt,
2852,Department of Natural Resources. Division of State Parks.,Docket book,1974-1975.,Alphanumerical,,Permanent. Retain for 1 year(s),,
2857,Department of Natural Resources. Division of State Parks.,Oaths of office,1960-1971.,Chronological by date.,"Oaths of office for park rangers\, enforcement officers\, and peace officers predominate. There are also oaths for caretakers\, boating advisory council\, and an assistant director. All are for inactive personnel. A void identification card\, which was surrendered upon departure\, is stapled to many of the oaths.",,Public,
2856,Department of Natural Resources. Division of State Parks.,Fiscal records,1965-1967.,Alphanumerical,,Permanent. Retain for 1 year(s),,
6311,Department of Natural Resources. Division of State Parks.,Visitation reports,1980-,"Chronological, thereunder alphabetical by park",These reports are created annually by the Parks and Recreation Division of the Department of Natural Resources to record the number of visitors to Utah's forty-four state parks showing park growth and activity and allowing comparative analysis among parks. Statistics are gathered at each of the parks by counter devices and personal surveys and the information is sent to the division office where the information is compiled and used by the division for budget purposes. It is also used by other agencies and made available to the public.,Permanent. Retain for 4 year(s),Public,1.00 cubic foot
15115,Department of Natural Resources. Division of State Parks.,Warrant requests,1992-,Alphanumerical,Requests from state agencies to the Division of Finance to pay vendors for supplies and/or services the vendors have provided to the agencies.,Retain for 1 year(s),Public,
14169,Department of Natural Resources. Division of State Parks.,Incident and accident reports,1982-,Chronological by date of accident or incident,"This information is used to document any accident or incident occurring in the state parks or on state parks property. It is used to obtain information for insurance companies or verify information for the Division. Records may include any data relating to any incident (such as vandalism or break-ins)\, or accident occurring on state park property\, and also include related data such as blood draw results (if applicable).",Retain for 7 year(s),Public,
23406,Department of Natural Resources. Division of State Parks.,Bonneville Salt Flats State Recreation area records,ca. 1965-1978,none,"Includes records regarding administration\, land acquisition\, history\, use requests\, public relations\, and car racing correspondence and agreements\, notably regarding the Bonneville Nationals.",,Public,
23409,Department of Natural Resources. Division of State Parks.,Cove Fort records,ca. 1958-1970.,none,"An early Mormon fortification built in 1867 as a travelers way station. The Fort has since been transferred to the LDS church. Includes records on property appraisal\, history\, and a copy of the Kesler Court case regarding the property (5th Distric Court: Millard County\, civil cas #4863).",,Public,
22903,Department of Natural Resources. Division of State Parks.,Annual reports,1967-1978.,Chronological by date.,"This series contains reports of Division of Parks and Recreation activities from the previous year with information pertaining to the director's message\, agency activities\, history\, state parks\, recreation\, boating\, recreational vehicles\, and fiscal and financial operations.",,Public,0.20 cubic foot 1 microfilm reel
23412,Department of Natural Resources. Division of State Parks.,Monument Valley State Recreation area records,ca. 1957-1982.,none,"Records of a former scenic state park recreation area in extreme southeastern Utah. The land was transferred to the San Juan County School District ca. 1982. Records pertain to administration\, land acquisition\, area operations\, interpretation\, and publicity.",,Public,
25244,Department of Natural Resources. Division of State Parks.,State park site preliminary investigation records,ca. 1955-,Chronological,"These records document the investigation of possible state park sites which did not become a part of the state park system. Records include initial proposals\, site assessments\, correspondence\, photographs\, and final decisions. Information includes site location\, opening and closing dates of investigation\, name of employee(s) conducting the investigation\, names of involved parties\, investigation details\, findings\, and recommendations.",Permanent. Retain for 100 year(s),Public,
25240,Department of Natural Resources. Division of State Parks.,Proposed legislation working files,1988-,Chronological,"The documents include legislative bills that relate to specific parks or to the Division of State Parks. Also included are drafts of bills\, correspondence\, and reports.",Permanent. Retain for 100 year(s),Public,
27768,Department of Natural Resources. Division of State Parks.,Field training officer program files,2004-,chronological by date thereunder by name,This series is used to trace the field training of a new park ranger throughout the probationary period. Files are used to evaluate new park rangers. Files include training and evaluations.,Retain for 30 year(s),Protected,
30085,Department of Natural Resources. Division of State Parks.,State Park photographs,1967-,None.,These records are photographs and negatives of various state parks within the Department of Natural Resources State Parks system.,Permanent. Retain until administrative need ends,Public,8.85 cubic feet
13991,Department of Health and Human Services. Division of Juvenile Justice and Youth Services,Law enforcement facility certification files,1981-,"Alphabetical by program, thereunder chronological","These are licensing and certification actions by the Division of Juvenile Justice Services. They include quality assurance information and providers licensed to provide services to the division (Utah Administrative Code R840-8 (1992)). The Division has statutory authority and responsibility for monitoring juvenile confinement in law enforcement facilities and promulgating juvenile confinement facility certification rules that law enforcement agencies must meet to securely confine youth. These rules\, the ""Juvenile Jail Standards"" and the ""Juvenile Holding Room Standards"" ensure that youth are held in accordance to the Federal Juvenile Justice and Delinquency Prevention(JJDP) Act. Law enforcement facility certification occurs annually and files include a facility certification letter and law enforcement policies and procedures which detail juvenile processing and confinement policies and procedures as set forth in the JJDP Act.",Permanent. Retain for 6 year(s),Public,
16971,Division of Youth Corrections,Utah Board of Juvenile Justice and Delinquency Prevention Advisory Committee meetings minutes,1982-2004.,Chronological.,"These are the minutes of the advisory group to the board that was established as required by section 223(a)(3) of the Juvenile Justice and Delinquency Prevention Act of 1974. They include the date and place of meeting\, the individuals present\, the topics discussed\, and any decisions reached.",Permanent. Retain for 2 year(s),,
16967,Department of Health and Human Services. Division of Juvenile Justice and Youth Services,Juvenile Justice and Delinquency Prevention Act monitoring reports,1982-,Chronological by year.,"As required under 28 CFR 31.303(f) and section 223(a)(15) of the Federal Juvenile Justice and Delinquency Prevention Act(JJDP Act)\, states shall provide an adequate system of monitoring jails\, detention facilities\, correctional facilities\, and non-secure facilities (to assess and ensure state compliance with the JJDP Act) and must report the results to the U.S. Department of Justice(DOJ). Accordingly\, Utah submits a State Monitoring Report annually to the DOJ to report the state's compliance with the following JJDP core protections: 1)Deinstitutionalization of Status Offenders and Non-offenders\, 2)Sight and Sound Separation of Juveniles from Adult Offenders\, and 3)Removal of Juveniles from Adult Jails and Lockups. Aggregate facility type and juvenile confinement data is also included in the report.",Permanent. Retain for 6 year(s),Public,
18184,Division of Youth Corrections,Expunged inmate files,ca. 1961-1981.,,,,Controlled,11 microfilm reels
23285,Department of Health and Human Services. Division of Juvenile Justice and Youth Services,Annual reports,1983-,Chronological by date.,"This series contains reports of Division of Juvenile Justice Services activities from the previous year with information pertaining to agency activities\, agency staff\, history\, parole\, facilities\, crime\, justice system\, legislation\, and fiscal and financial operations.,Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101(7)(2017) and 9-7-208(4)(2006).",Permanent. Retain until administrative need ends,Public,1.00 cubic foot
25993,Department of Human Services. Division of Juvenile Justice Services. Office of Community Programs,Youth offender case files (Davis County office),1980-,Chronological by date of release,"These files document the history of offenders in the State of Utah for youths between the ages of 10 and 21 years of age who have been committed or placed in the custody of the Division by the Court following adjudication for a delinquent act. Information includes youth information sheet; releases of information and liability forms; personal property inventory; temporary custody agreement; secure facility treatment plan; Interstate compact agreement; courtesy supervision information; movement sheets; court orders; notice of court hearings; subpoenas; Parole Board correspondence; Parole Board notice of hearings; letters requesting decision of reviews and revocation; rap sheets; hearing summaries and minutes; pick-up orders; incident reports; grievances; education reports; consent forms correspondence; medical and dental reports including release summary\, exams\, bills\, and lab/x-ray reports; receipts of restitution; restitution summary reports; work orders; police reports; State Hospital,reports; out of state travel; clothing requests; banking and trust account information ; visitor agreements and lists; travel permits; home visit contracts; Medicaid eligibility notices; immunization record; case manager daily activity logs; private provider activity logs; Needs Assessment and Service Plan; Service Agreement (PSC); social summary; Juvenile Court report; 90 day progress report; Private Provider monthly progress summaries; termination summary; family case forms; Title IV-E treatment plan and disposition report; SDS logs and summaries; Observation and assessment reports; individual \, family\, and group therapy notes; psychological evaluations; psychiatric evaluations; Medication Management Progress notes and prescriptions; substance abuse assessments; mental health evaluations; and sexual behavioral assessments and risk assessments. In addition\, the Medicaid eligibility records include parent letter; youth card file; PACMIS information; wage information from parents and,wage screen; data from E-find; social security information including SSA and SSI; reviews for Medicaid; proof of insurance; Medicaid cards; and financial asses declarations.",Retain for 23 year(s) after separation,Private,
25427,Department of Human Services. Division of Youth Corrections. Region 1,Davis Area Youth Center diversion case files,1995-2005.,Alphabetical by client last name,"These files document the history of offenders in the State of Utah for youths over 8 and under 21 years of age who have been committed or admitted to the custody of the division by the court following adjudication for a delinquent act. Information includes discharge order; information sheet; consumer information sheet; request for discharge from parole; hearing notice; youth parolee's quarterly evaluations; psychological evaluations; Utah State Industrial School admission sheet; scholastic case records; and placement agreement. This record also includes court summons; mug shots; restitution work program; case report; verification of medical eligibility; application for financial\, medical\, and food stamps; primary person characteristics; service activity form; authorized needs approval/one time payment; correspondence; service activity form; supply list; birth certificate; parole documentation list; social security card; birth certificate; grievance procedure for parent; visiting,arrangements; juvenile court review; and medical release summary.,security card; birth certificate; grievance procedure for parent; visiting arrangements; juvenile court review; and medical release summary.",Retain for 100 year(s) after case is closed,Private,
18174,Department of Human Services. Division of Youth Corrections. Region 2,Correspondence,1970-2005.,Alphabetical by subject,"Business-related correspondence which provide unique information about agency functions\, policies\, procedures\, or programs. These records document material discussions and decisions made regarding all agency interests\, and may originate on paper\, electronic mail\, or other media. This correspondence is filed separately from program case files\, and project files.",Permanent. Retain for 5 year(s),Public,
25377,Department of Health and Human Services. Division of Juvenile Justice Services. Office of Youth Services.,Financial Information Network payment records - Springville Community Programs,2000-,Numerical by vendor number,"Records processed through the state accounting system that document the expenditure of cash and the appropriate supporting information. Includes payment invoices\, purchasing records\, and travel reimbursements.",Retain for 7 year(s),Public,
25876,Department of Health and Human Services. Division of Juvenile Justice Services. Office of Youth Services.,Southwest Utah Youth Center case files (Cedar City),1987-,Chronological by date of release,"These are files kept on youth offenders who enter the Southwest Utah Youth Center secure care by court order for committing various crimes. Specific types of records include: court orders\, subpoenas\, correspondence\, rap sheets\, hearing minutes\, incident reports\, medical and academic histories\, police reports\, assessments\, psychological and psychiatric evaluations\, and treatment plans.",Retain for 23 year(s) after separation,Private,
14430,Department of Human Services. Division of Juvenile Justice Services. Office of Early Intervention Services,Invoices,1980-,Numerical by invoice number,"These records are used to pay municipal bills. They include copies of checks\, invoices\, purchase orders\, and receiving reports. May also include correspondence with vendors and computer printouts.",Retain for 7 year(s),,
25998,Department of Human Services. Division of Juvenile Justice Services. Office of Early Intervention Services,Shelter care and receiving center case files,1983-,Chronological by age.,"Shelter Care and Receiving Center case files documents prevention and/or early intervention services provided to youth between the ages of 8 and under the age of 21 in the State of Utah. The files document action taken by staff to contact the youth's parents/guardians and evaluate the need for security\, care and services. Records include: Index Card; Youth Services Tracking Log; Documentation Form; Referral Form; Contact Information; Facility Referral Intake Form; Parent Information; Letter of Consent; Agreement Between Parents and Receiving Center to temporarily place a youth; Juvenile Receiving Center Intake Summary; Law Enforcement Referral; Intake Assessment Worksheet; Medical History/Screening; Orientation and Rules; Consumer Rights Policy; Personal Property Inventory; Consent to Release Information; Pro-social Behavior Scale; Safety Scale; Critical Issues Questionnaire; Medication form; Room Inspection Sheet; Youth Services Activity/Documentation Log; and Release/Discharge,Summary.",Retain for 21 year(s) after date of birth,Private,
25399,Department of Human Services. Division of Juvenile Justice Services. Office of Early Intervention Services,Financial Information Network (Fi-Net) payment records,1997-2018.,Alphabetical by vendor name,"Records processed through the state accounting system that document the expenditure of cash and the appropriate supporting information. Includes payment invoices\, purchasing records\, travel reimbursements\, vendor correspondence and supporting documentation.",Retain for 7 year(s),Public,
25872,Department of Human Services. Division of Juvenile Justice Services. Office of Early Intervention Services,Early intervention programs case files,1995-2018.,Chronological by age,"These files document the prevention or early intervention services that are provided to youth offenders between the ages of 8 and 21 in the state of Utah. The records contain information concerning the actions taken by staff to contact parents or guardians of youth offenders\, and to evaluate the need for care and services. Specific types of records contained in this series include numerous reports\, assessments\, psychological evaluations\, treatment summaries\, correspondence\, tracking logs\, intake assessments\, academic and medical histories\, and release/discharge summaries.",Retain for 21 year(s) after date of birth,Private,
25896,Department of Health and Human Services. Division of Juvenile Justice Services. Office of Youth Services.,Youth offender case files (Blanding office),1980-,Chronological by date of release,"These files document the history of offenders in the State of Utah for youths between the ages of 10 and 21 years of age who have been committed or placed in the custody of the Division by the court following adjudication for a delinquent act. Information includes youth information sheet; releases of information and liability forms; personal property inventory; temporary custody agreement; secure facility treatment plan; Interstate compact agreement; courtesy supervision information; movement sheets; court orders; notice of court hearings; subpoenas; Parole Board correspondence; Parole Board notice of hearings; letters requesting decision of reviews and revocation; rap sheets; hearing summaries and minutes; pick-up orders; incident reports; grievances; education reports; consent forms correspondence; medical and dental reports including release summary\, exams\, bills\, and lab/x-ray reports; receipts of restitution; restitution summary reports; work orders; police reports; State Hospital,reports; out of state travel; clothing requests; banking and trust account information; visitor agreements and lists; travel permits; home visit contracts; Medicaid eligibility notices; immunization record; case manager daily activity logs; private provider activity logs; Needs Assessment and Service Plan; Service Agreement(PSC); social summary; Juvenile Court report; 90 day progress report; Private Provider monthly progress summaries; termination summary; family case forms; Title IV-E treatment plan and disposition report; SDS logs and summaries; Observation and assessment reports; individual\, family\, and group therapy notes; psychological evaluations; psychiatric evaluations; Medication Management Progress notes and prescriptions; substance abuse assessments; mental health evaluations; and sexual behavioral assessments and risk assessments. In addition\, the Medicaid eligibility records include parent letter; youth card file; PACMIS information; wage information from parents and wage,screen; data from E-find; social security information including SSA and SSI; reviews for Medicaid; proof of insurance; Medicaid cards; and financial asset declarations.",Retain for 23 year(s) after separation,Private,
25900,Department of Health and Human Services. Division of Juvenile Justice Services. Office of Youth Services.,Youth offender case files (Vernal office),1980-,Chronological by date of release,"These files document the history of offenders in the State of Utah for youths between the ages of 10 and 21 years of age who have been committed or placed in the custody of the Division by the court following adjudication for a delinquent act. Information includes youth information sheet; releases of information and liability forms; personal property inventory; temporary custody agreement; secure facility treatment plan; Interstate compact agreement; courtesy supervision information; movement sheets; court orders; notice of court hearings; subpoenas; Parole Board correspondence; Parole Board notice of hearings; letters requesting decision of reviews and revocation; rap sheets; hearing summaries and minutes; pick-up orders; incident reports; grievances; education reports; consent forms correspondence; medical and dental reports including release summary\, exams\, bills\, and lab/x-ray reports; receipts of restitution; restitution summary reports; work orders; police reports; State Hospital,reports; out of state travel; clothing requests; banking and trust account information; visitor agreements and lists; travel permits; home visit contracts; Medicaid eligibility notices; immunization record; case manager daily activity logs; private provider activity logs; Needs Assessment and Service Plan; Service Agreement(PSC); social summary; Juvenile Court report; 90 day progress report; Private Provider monthly progress summaries; termination summary; family case forms; Title IV-E treatment plan and disposition report; SDS logs and summaries; Observation and assessment reports; individual\, family\, and group therapy notes; psychological evaluations; psychiatric evaluations; Medication Management Progress notes and prescriptions; substance abuse assessments; mental health evaluations; and sexual behavioral assessments and risk assessments. In addition\, the Medicaid eligibility records include parent letter; youth card file; PACMIS information; wage information from parents and wage,screen; data from E-find; social security information including SSA and SSI; reviews for Medicaid; proof of insurance; Medicaid cards; and financial asset declarations.",Retain for 23 year(s) after separation,Private,
23063,Department of Human Services. Division of Juvenile Justice Services. Office of Community Programs,Financial Information Network payment records,1990-,Numerical by document number,"Records processed through the state accounting system that document the expenditure of cash and the appropriate supporting information. Includes payment invoices\, purchasing records\, and travel reimbursements.",Retain for 9 year(s),Public,
25897,Department of Health and Human Services. Division of Juvenile Justice Services. Office of Youth Services.,Youth offender case files (Price office),1980-,Chronological by date of release,"These files document the history of offenders in the State of Utah for youths between the ages of 10 and 21 years of age who have been committed or placed in the custody of the Division by the court following adjudication for a delinquent act. Information includes youth information sheet; releases of information and liability forms; personal property inventory; temporary custody agreement; secure facility treatment plan; Interstate compact agreement; courtesy supervision information; movement sheets; court orders; notice of court hearings; subpoenas; Parole Board correspondence; Parole Board notice of hearings; letters requesting decision of reviews and revocation; rap sheets; hearing summaries and minutes; pick-up orders; incident reports; grievances; education reports; consent forms correspondence; medical and dental reports including release summary\, exams\, bills\, and lab/x-ray reports; receipts of restitution; restitution summary reports; work orders; police reports; State Hospital,reports; out of state travel; clothing requests; banking and trust account information; visitor agreements and lists; travel permits; home visit contracts; Medicaid eligibility notices; immunization record; case manager daily activity logs; private provider activity logs; Needs Assessment and Service Plan; Service Agreement(PSC); social summary; Juvenile Court report; 90 day progress report; Private Provider monthly progress summaries; termination summary; family case forms; Title IV-E treatment plan and disposition report; SDS logs and summaries; Observation and assessment reports; individual\, family\, and group therapy notes; psychological evaluations; psychiatric evaluations; Medication Management Progress notes and prescriptions; substance abuse assessments; mental health evaluations; and sexual behavioral assessments and risk assessments. In addition\, the Medicaid eligibility records include parent letter; youth card file; PACMIS information; wage information from parents and wage,screen; data from E-find; social security information including SSA and SSI; reviews for Medicaid; proof of insurance; Medicaid cards; and financial asset declarations.",Retain for 23 year(s) after separation,Private,
25903,Department of Health and Human Services. Division of Juvenile Justice Services. Office of Youth Services.,Medicaid files,2001-,Alphabetical by last name,"These records are used to determine eligibility of program participants for Medicaid services for youth offenders under state supervision. Specific types of documents include Medicaid applications\, copies of birth certificates\, parental income declaration forms\, and copies of placement services contracts.",Retain for 10 year(s) after case is closed,Private,
4526,Department of Human Services.$bDivision of Juvenile Justice Services.$bOffice of Correctional Facilities,School transcripts,1970-2005.,Numerical by student number,"These records document school transcripts of youths in the Division of Juvenile Justice Services' system. Information includes name\, subjects\, grades\, social security numbers\, and correspondence.",,Private,
25522,Department of Health and Human Services. Division of Juvenile Justice Services. Office of Correctional Facilities,Financial Information Network (FI-NET) payment records,2000-,"Alphabetical by vendor name, thereunder numerical by assigned number","Records processed through the state accounting system that document the expenditure of cash and the appropriate supporting information. Includes payment invoices\, purchasing records\, and travel reimbursements.",Retain for 7 year(s),Public,
25883,Department of Health and Human Services. Division of Juvenile Justice Services. Office of Correctional Facilities,Wasatch Youth Center case files,1997-,Chronological by date of release,"These are files complied on youth offenders placed in the custody of the Wasatch Youth Center by court order for committing various crimes. Specific types of records include: court orders\, subpoenas\, correspondence\, rap sheets\, hearing minutes\, incident reports\, medical and educational histories\, police reports\, assessments\, psychological and psychiatric evaluations\, and treatment plans.",Retain for 23 year(s),Private,
16972,Department of Health and Human Services. Division of Juvenile Justice and Youth Services,Juvenile justice and delinquency prevention action plan,1981-,Chronological.,This is the plan prepared by the Utah board stating what steps they intended to take to combat juvenile crime.,Permanent. Retain for 3 year(s),,
16969,Division of Youth Corrections,By-laws of the Utah Board of Juvenile Justice and Delinquency Prevention,1981-1982.,Chronological.,"These are by-laws that established the Utah Board of Juvenile Justice and Delinquency Prevention as required by the federal Juvenile Justice and Delinquency Prevention Act of 1974. The board was responsible for the development of a plan to implement the objectives of the act\, to promote an effective and coordinated juvenile justice system\, and to disburse federal funds within the state. This board was replaced by the Commission on Criminal and Juvenile Justice in 1983. This record includes both draft copies of the by-laws and the final by-laws.",Permanent. Retain for 3 year(s),Public,
23580,Department of Health and Human Services. Division of Juvenile Justice and Youth Services,Policy and procedure files,1910-,Chronological by year.,"These are policies and procedures that govern the operation and administration of various programs within the Division of Juvenile Justice Services.,These are policies and procedures that govern the operation and administration of various programs within the Division of Youth Corrections.",Permanent. Retain for 2 year(s),Public,
23635,Department of Health and Human Services. Division of Juvenile Justice and Youth Services,Medicaid remittance files,1993-,Chronological,"These records document payments to private providers such as: Youth Quest\, YWCA\, Peer Inc.\, Caesura Inc.\, Centro de la Familia\, Charter Provo Canyon\, Alan Dibble\, Ascent\, Heritage Youth Service\, Wasatch Mental Health\, Tristan\, Odyssey\, Introspect\, Intermountain Youth Care\, United Community Serv.\, James Marchel\, Madolyn Liebing\, Mountain Valley\, 4 the Youth\, Country Cottage\, McKay Dee Psychology\, A Better Way\, Asian Assoc. of UT\, Rocky Mountain Youth\, Willow Creek Youth Svs.\, Dennis Augustus\, Sierra House\, Behavorial Health\, New Leaf\, U of U Neuropsychology Institute\, Utah Youth Village\, Weber St. Child\, Youth CareAmerica\, Raindancer Youth Services\, Quest Mental Health\, Step Beyond\, Joseph Timmins\, and Vista Inc. Information includes: transaction number\, first date of service\, dates of service\, service units\, submitted charges\, allowed charges\, amount recipient owes provider\, and amount paid.",Retain for 9 year(s),,
23911,Department of Health and Human Services. Division of Juvenile Justice and Youth Services,Youth Parole Authority hearing audio tapes,1995-,Chronological by date of hearing,The purpose of these tapes is to provide backup and verification of information and judgements made by the Youth Parole Authority board concerning youth offenders. All youth offenders are heard by the board every 6 months. The only time information is sought is when a question arises about a particular judgement.,Retain for 2 year(s),,
26503,Department of Health and Human Services. Division of Juvenile Justice and Youth Services,Juvenile detention records (Moab Office),1986-,Chronological by date of birth thereunder alphabetical by client name,"These files document detention records for youth over the age of 10 and under 21 years of age who have been placed in juvenile detention facilities for care and services. Juvenile detention records are kept for at least 3 years after the detainee's 18th birthday unless expungement of the record is ordered by the Juvenile Court. Information includes name\, birthdate\, birthplace\, court actions\, criminal histories\, fingerprints\, education\, psychological and psychiatric information\, and victim information.,These files document detention records for youths over the age of 10 and under 21 years of age who have been placed in juvenile detention facilities for care and services. Juvenile detention records are kept for three years after the detainee's 18th birthday unless expungement of the record is ordered by the Juvenile Court. Records of juveniles 21 years of age or older are destroyed. Information includes name\, birthdate\, birthplace\, court actions\, criminal histories\, fingerprints\, education\, psychological and psychiatric information\, medical information\, and victim information.",Retain for 32 year(s) after date of birth,Private,
85063,Department of Health and Human Services. Division of Juvenile Justice and Youth Services,Legal files,1984-,alphabetical by subject,"This is a record of the legal files housed in the agency. They range from a variety of topics from grievances\, lawsuits and claims. Duplicates may be retained in the Attorney General's office.,These are legal files for the Division of Youth Corrections and include legal actions brought against the division. Duplicates may also be retained by the Attorney General's office.",Retain for 11 year(s),Private,
27873,Department of Health and Human Services. Division of Juvenile Justice and Youth Services,Quality service review,2011-,numerical by case number,"Records in this series are used by the Division of Juvenile Justice Services (DJJS) to: 1. examine key functions of service delivery systems\, 2. identify client outcomes and the particular elements of practice that contribute\, or are needed\, to produce positive results. Records in the series generate useful information for DJJS as to outcomes for youth and families served\, identify strengths and needs of local practice and provide opportunities for improving system performance. The Review includes background information of DJJS clients and an analysis of how well the division delivered services to the client. The record may include correspondence and supporting documentation of the case review.",Permanent. Retain for 5 year(s),Protected,
85064,Department of Health and Human Services. Division of Juvenile Justice and Youth Services,Staff training files,1980-,alphabetical by name,"Correspondence\, memoranda\, reports\, and other records relating to the availability and employee participation in training programs sponsored by governmental agencies or non-governmental institutions. This information may also be entered into the Department of Human Resource Management automated system.",Retain until separation,Public,
15097,Department of Human Services. Division of Youth Corrections. Region 2,Population and case management reports,1981-2005.,Chronological,These are reports generated to assertain population levels of facilities run by or for the Division of Youth Corrections. Information is used for research and statistical purposes.,Permanent. Retain for 5 year(s),Private,
17443,Division of Youth Corrections. Region 3,Personnel files for permanent employees,1970-2003.,Alphabetical by employee surname,"Complete work history of individual while employed by the State. Refer to UCA 67-18-1\, et seq. When an employee transfers to another state agency\, the official personnel file must be sent to the new agency. File should include current information on performance evaluations\, performance plans\, position description\, career mobility agreement\, insurance benefits notification (ADNT-1)\, job swap agreement\, and overtime agreement where applicable. Also contains application for employment\, employees' social security card (copy)\, Notice of personnel action (DHRM_33)\, Human resource profile/events (DHRM_34)\, Termination form (DHRM_35)\, Employment eligibility verification form\, Exit interview form\, New employee orientation self-guide\, and,retirement/deferred compensation plan notification (ADNT-2). May contain documentation on employee withholding\, completion of course certificates\, conflict of interest letters\, incentive award results\, letters of commendation\, leave records\, health records\, and leave adjustment reports.",Retain for 65 year(s) after separation,Private,
13318,Department of Human Services. Division of Juvenile Justice Services. Office of Community Programs,Youth offender case files (Orem office),1970-,Chronological by date of release.,"These files document the history of offenders in the State of Utah for youths over 10 and under 21 years of age who have been committed or admitted to the custody of the division by the court following adjudication for a delinquent act. Information includes discharge order; information sheet; consumer information sheet; request for discharge from parole; hearing notice; youth parolee's quarterly evaluations; psychological evaluations; Utah State Industrial School admission sheet; scholastic case records; and placement agreement. This record also includes court summons; mug shots; restitution work program; case report; verification of medical eligibility; application for financial\, medical\, and food stamps; primary person characteristics; service activity form; authorized needs approval/one time payment; correspondence; service activity form; supply list; birth certificate; parole documentation list; social,security card; birth certificate; grievance procedure for parent; visiting arrangements; juvenile court review; and medical release summary.",Retain for 23 year(s) after separation,Private,
6570,Department of Human Services. Division of Juvenile Justice Services. Office of Community Programs,Youth offender case files (Salt Lake City),1978-,Chronological by date of release,"These files document the history of offenders in the State of Utah for youths between the ages of 10 and 21 years of age who have been committed or placed in the custody of the Division by the court following adjudication for a delinquent act. Information includes youth information sheet; releases of information and liability forms; personal property inventory; temporary custody agreement; secure facility treatment plan; Interstate compact agreement; courtesy supervision information; movement sheets; court orders; notice of court hearings; subpoenas; Parole Board correspondence; Parole Board notice of hearings; letters requesting decision of reviews and revocation; rap sheets; hearing summaries and minutes; pick-up orders; incident reports; grievances; education reports; consent forms correspondence; medical and dental reports including release summary\, exams\, bills\, and lab/x-ray reports; receipts of restitution; restitution summary reports; work orders; police reports; State Hospital,reports; out of state travel; clothing requests; banking and trust account information; visitor agreements and lists; travel permits; home visit contracts; Medicaid eligibility notices; immunization record; case manager daily activity logs; private provider activity logs; Needs Assessment and Service Plan; Service Agreement(PSC); social summary; Juvenile Court report; 90 day progress report; Private Provider monthly progress summaries; termination summary; family case forms; Title IV-E treatment plan and disposition report; SDS logs and summaries; Observation and assessment reports; individual\, family\, and group therapy notes; psychological evaluations; psychiatric evaluations; Medication Management Progress notes and prescriptions; substance abuse assessments; mental health evaluations; and sexual behavioral assessments and risk assessments. In addition\, the Medicaid eligibility records include parent letter; youth card file; PACMIS information; wage information from parents and wage,screen; data from E-find; social security information including SSA and SSI; reviews for Medicaid; proof of insurance; Medicaid cards; and financial asset declarations.",Retain for 23 year(s) after separation,Private,
16970,Division of Youth Corrections,Utah Board of Juvenile Justice and Delinquency Prevention meeting minutes,1980-1984.,Chronological.,"These are the minutes of the meetings of the above board. This record includes the date and place of meeting\, the individuals present\, the topics discussed\, and any decisions reached.",Permanent. Retain for 2 year(s),,
16962,Department of Health and Human Services. Division of Juvenile Justice and Youth Services,Board of Juvenile Justice Services meetings minutes,1979-,Chronological by meeting date.,"This is the record of the meetings of the Board of Juvenile Justice Services. This board has the policy-making powers\, duties\, functions\, rights\, and responsibilities for operation of the youth corrections program. This record includes minutes and agendas. Information includes the date of the meeting\, the individuals present\, the location of the meeting\, the items discussed\, and the decisions reached.",Permanent. Retain for 4 year(s),Public,2.55 cubic feet
23876,Department of Health and Human Services. Division of Juvenile Justice and Youth Services,Applicant investigations,1992-,Alphabetical by office,"These are investigations conducted on job applicants with Youth Corrections. They contain information from a criminal background check run by the Bureau of Criminal Investigations. Information includes: name\, address\, birth date\, race\, gender\, social security number\, physical description\, and interaction with law enforcement agencies.",Retain for 65 year(s),Private,
23500,Department of Health and Human Services. Division of Juvenile Justice and Youth Services,Vendor payments,1996-,"Alphabetical by company name, thereunder chronologically by fiscal year.",Records processed through the state accounting system that document the expenditure of cash and the appropriate supporting information.,Retain for 7 year(s),Public,
16968,Division of Youth Corrections,Jail monitoring questionnaires and monthly detention reports,1982-1983.,Chronological.,"This is the raw data received from county sheriffs in the state indicating the number and types of juveniles held in jails. This information is used to prepare the Detention Data Report. This record includes the name of county; the name of the youth offender; the youth's sex\, age\, and race; the alleged violation; the date the youth was admitted to jail and the date released; to whom the youth was released; and the total length of time the youth was held.",Permanent. Retain for 3 year(s),Private,
25730,Department of Health and Human Services. Division of Juvenile Justice and Youth Services,Internal investigative case records,1996-,Chronological by year.,"These records document investigations within the division. The Office of Internal Investigations develops a factual basis for making employment related decisions for the Division of Juvenile Justice Services. These records justify a decision regarding violations of policy and procedure\, code of ethics\, or federal and local law in order to establish probable cause or to identify criminal activity. Information includes requests for investigation\, victim statements\, interviews\, photographs\, witness incident reports\, agency incident reports\, police reports\, supplemental reports\, correspondence\, pertinent laboratory tests\, personal data\, summary\, conclusions and findings of fact.",Retain for 7 year(s),Protected,
83112,Department of Health and Human Services. Division of Juvenile Justice and Youth Services,Contract files,1978-,alphabetical by contractor's name,"This is a record of private providers with approved youth rehabilitation programs who contract for services with the Division. These case files document provider responsibility to youths while in the care of the private agency\, as well as Youth Correction's responsibility to provider. This series includes a copy of the contract\, a program plan\, monitoring report\, program evaluations\, budget statement\, and all related correspondence.",Retain for 7 year(s) after expiration of contractual agreement,Public,
24868,Department of Human Services. Division of Juvenile Justice Services. Office of Community Programs,Medicaid records,1995-,Alphabetical by last name,"These records are used to determine eligibility of program participants for Medicaid services for youth offenders under state supervision. Specific types of documents include Medicaid applications\, copies of birth certificates\, parental income declaration forms\, and copies of placement services contracts.",Retain for 10 year(s) after case is closed,Private,
25873,Department of Human Services. Division of Juvenile Justice Services. Office of Early Intervention Services,Work Camp youth offender case files,1994-,Chronological by date of birth,"These files document the history of offenders in the State of Utah for youths between the ages of 10 and 21 years of age who have been committed or placed in the custody of the Division and assigned to the work camp program by the court following adjudication for a delinquent act. Information includes youth information sheet; releases of information and liability forms; personal property inventory; temporary custody agreement; secure facility treatment plan; Interstate compact agreement; courtesy supervision information; movement sheets; court orders; notice of court hearings; subpoenas; Parole Board correspondence; Parole Board notice of hearings; letters requesting decision of reviews and revocation; rap sheets; hearing summaries and minutes; pick-up orders; incident reports; grievances; education reports; consent forms correspondence; medical and dental reports including release summary\, exams\, bills\, and lab/x-ray reports; receipts of restitution; restitution summary reports; work,orders; police reports; State Hospital reports; out of state travel; clothing requests; banking and trust account information; visitor agreements and lists; travel permits; home visit contracts; Medicaid eligibility notices; immunization record; case manager daily activity logs; private provider activity logs; Needs Assessment and Service Plan; Service Agreement(PSC); social summary; Juvenile Court report; 90 day progress report; Private Provider monthly progress summaries; termination summary; family case forms; Title IV-E treatment plan and disposition report; SDS logs and summaries; Observation and assessment reports; individual\, family\, and group therapy notes; psychological evaluations; psychiatric evaluations; Medication Management Progress notes and prescriptions; substance abuse assessments; mental health evaluations; and sexual behavioral assessments and risk assessments. In addition\, the Medicaid eligibility records include parent letter; youth card file; PACMIS information;,wage information from parents and wage screen; data from E-find; social security information including SSA and SSI; reviews for Medicaid; proof of insurance; Medicaid cards; and financial asset declarations.",Retain for 28 year(s) after date of birth,Private,
29631,Division of Youth Corrections,Administrative records,1990-1997.,None.,"This series contains a variety of records from the administrative offices of Youth Corrections\, including reports\, lists of proposed board members\, 1993-1994 Annual Plan\, 1993 EDO meeting minutes\, 1993 OYO meeting minutes\, 1994-97 DOT meeting minutes\, and some correspondence.",,Public,0.20 cubic foot
25303,Department of Human Services. Division of Youth Corrections. Region 1,School transcripts (Mill Creek Youth Center),1972-2005.,Alphabetical by student last name,"These records document school transcripts of youths in the Division of Youth Corrections system. This is the official record of school attendance and high school graduation. It is used to document graduation from high school and to verify classes attended and credits earned. It is used for college admission\, vocational training admission and employment. Also includes transcripts for students who did not graduate. Information includes name\, date of birth\, subjects\, grades\, social security numbers\, and correspondence.,These records document school transcripts of youths in the Division of Juvenile Justice Services' system. Information includes name\, subjects\, grades\, social security numbers\, and correspondence.",Permanent. Retain for 5 year(s),Private,
25449,Department of Human Services. Division of Youth Corrections. Region 1,Davis Area Youth Center state supervision case files,ca.1998-2005.,Alphabetic by client last name,"These files document the history of offenders in the State of Utah for youths over 10 and under 21 years of age who have been committed or admitted to the custody of the division by the court following adjudication for a delinquent act. Information includes discharge order; information sheet; consumer information sheet; request for discharge from parole; hearing notice; youth parolee's quarterly evaluations; psychological evaluations; Utah State Industrial School admission sheet; scholastic case records; and placement agreement. This record also includes court summons; mug shots; restitution work program; case report; verification of medical eligibility; application for financial\, medical\, and food stamps; primary person characteristics; service activity form; authorized needs approval/one time payment; correspondence; service activity form; supply list; birth certificate; parole documentation list; social,security card; birth certificate; grievance procedure for parent; visiting arrangements; juvenile court review; and medical release summary.",,Private,
13969,Department of Human Services. Division of Juvenile Justice Services. Office of Community Programs,Youth offender case files (Ogden office),1980-,Chronological by date of release,"These files document the history of offenders in the State of Utah for youths between the ages of 10 and 21 years of age who have been committed or placed in the custody of the Division by the court following adjudication for a delinquent act. Information includes youth information sheet; releases of information and liability forms; personal property inventory; temporary custody agreement; secure facility treatment plan; Interstate compact agreement; courtesy supervision information; movement sheets; court orders; notice of court hearings; subpoenas; Parole Board correspondence; Parole Board notice of hearings; letters requesting decision of reviews and revocation; rap sheets; hearing summaries and minutes; pick-up orders; incident reports; grievances; education reports; consent forms correspondence; medical and dental reports including release summary\, exams\, bills\, and lab/x-ray reports; receipts of restitution; restitution summary reports; work orders; police reports; State Hospital,reports; out of state travel; clothing requests; banking and trust account information; visitor agreements and lists; travel permits; home visit contracts; Medicaid eligibility notices; immunization record; case manager daily activity logs; private provider activity logs; Needs Assessment and Service Plan; Service Agreement(PSC); social summary; Juvenile Court report; 90 day progress report; Private Provider monthly progress summaries; termination summary; family case forms; Title IV-E treatment plan and disposition report; SDS logs and summaries; Observation and assessment reports; individual\, family\, and group therapy notes; psychological evaluations; psychiatric evaluations; Medication Management Progress notes and prescriptions; substance abuse assessments; mental health evaluations; and sexual behavioral assessments and risk assessments. In addition\, the Medicaid eligibility records include parent letter; youth card file; PACMIS information; wage information from parents and wage,screen; data from E-find; social security information including SSA and SSI; reviews for Medicaid; proof of insurance; Medicaid cards; and financial asset declarations.",Retain for 23 year(s) after separation,Private,
22707,Department of Health and Human Services. Division of Juvenile Justice Services. Office of Youth Services.,Youth offender case files (Logan office),1990-,Alphabetical by client surname,"These files document the history of offenders in the State of Utah for youths between the ages of 10 and 21 years of age who have been committed or placed in the custody of the Division by the court following adjudication for a delinquent act. Information includes youth information sheet; releases of information and liability forms; personal property inventory; temporary custody agreement; secure facility treatment plan; Interstate compact agreement; courtesy supervision information; movement sheets; court orders; notice of court hearings; subpoenas; Parole Board correspondence; Parole Board notice of hearings; letters requesting decision of reviews and revocation; rap sheets; hearing summaries and minutes; pick-up orders; incident reports; grievances; education reports; consent forms correspondence; medical and dental reports including release summary\, exams\, bills\, and lab/x-ray reports; receipts of restitution; restitution summary reports; work orders; police reports; State Hospital,reports; out of state travel; clothing requests; banking and trust account information; visitor agreements and lists; travel permits; home visit contracts; Medicaid eligibility notices; immunization record; case manager daily activity logs; private provider activity logs; Needs Assessment and Service Plan; Service Agreement(PSC); social summary; Juvenile Court report; 90 day progress report; Private Provider monthly progress summaries; termination summary; family case forms; Title IV-E treatment plan and disposition report; SDS logs and summaries; Observation and assessment reports; individual\, family\, and group therapy notes; psychological evaluations; psychiatric evaluations; Medication Management Progress notes and prescriptions; substance abuse assessments; mental health evaluations; and sexual behavioral assessments and risk assessments. In addition\, the Medicaid eligibility records include parent letter; youth card file; PACMIS information; wage information from parents and wage,screen; data from E-find; social security information including SSA and SSI; reviews for Medicaid; proof of insurance; Medicaid cards; and financial asset declarations.",Retain for 23 year(s) after case is closed,Private,
25875,Department of Health and Human Services. Division of Juvenile Justice Services. Office of Youth Services.,Shelter Care and Receiving Center case files,1983-,Chronological by age,"The Shelter Care and Receiving centers offer immediate care to youth offenders in the case that an arresting officer cannot find a responsible adult to take custody of the youth. Efforts to contact the youth's parents are immediately taken. These centers are one of the early intervention services administered by the Division of Juvenile Justice Services for youth offenders between the age of 8 and 21. A file is kept on each youth during his/her stay at one of these centers. Specific types of records contained in this series include numerous reports\, assessments\, psychological evaluations\, treatment summaries\, correspondence\, tracking logs\, intake assessments\, academic and medical histories\, and release/discharge summaries.",Retain for 21 year(s) after date of birth,Private,
25904,Department of Health and Human Services. Division of Juvenile Justice Services. Office of Youth Services.,Youth offender case files (Cedar City office),1980-,Chronological by date of release,"These files document the history of offenders in the State of Utah for youths between the ages of 10 and 21 years of age who have been committed or placed in the custody of the Division by the court following adjudication for a delinquent act. Information includes youth information sheet; releases of information and liability forms; personal property inventory; temporary custody agreement; secure facility treatment plan; Interstate compact agreement; courtesy supervision information; movement sheets; court orders; notice of court hearings; subpoenas; Parole Board correspondence; Parole Board notice of hearings; letters requesting decision of reviews and revocation; rap sheets; hearing summaries and minutes; pick-up orders; incident reports; grievances; education reports; consent forms correspondence; medical and dental reports including release summary\, exams\, bills\, and lab/x-ray reports; receipts of restitution; restitution summary reports; work orders; police reports; State Hospital,reports; out of state travel; clothing requests; banking and trust account information; visitor agreements and lists; travel permits; home visit contracts; Medicaid eligibility notices; immunization record; case manager daily activity logs; private provider activity logs; Needs Assessment and Service Plan; Service Agreement(PSC); social summary; Juvenile Court report; 90 day progress report; Private Provider monthly progress summaries; termination summary; family case forms; Title IV-E treatment plan and disposition report; SDS logs and summaries; Observation and assessment reports; individual\, family\, and group therapy notes; psychological evaluations; psychiatric evaluations; Medication Management Progress notes and prescriptions; substance abuse assessments; mental health evaluations; and sexual behavioral assessments and risk assessments. In addition\, the Medicaid eligibility records include parent letter; youth card file; PACMIS information; wage information from parents and wage,screen; data from E-find; social security information including SSA and SSI; reviews for Medicaid; proof of insurance; Medicaid cards; and financial asset declarations.",Retain for 23 year(s) after separation,Private,
23497,Department of Health and Human Services. Division of Juvenile Justice and Youth Services,Superintendent reports,1909-1941.,Chronological by year,"These records are the superindent reports from the State Industrial School. Information includes: health of population\, education\, parole\, improvements of facilities\, population movement\, and bills.",,Public,
26283,Department of Health and Human Services. Division of Juvenile Justice and Youth Services,Diversion files,1998-,Alphabetical by name,"These files document the prevention or early intervention services provided to youth offenders between the ages of 10 and 21 in the state of Utah. These files are created and compiled by the staff while the youth are in the custody of the Division of Juvenile Justice Services. Specific types of records contained in this series include mental and psychological evaluations\, court orders and reports\, logs\, treatment summaries\, risk and intake assessments\, correspondence\, probation reports\, rap sheets\, academic and medical histories\, and release/discharge summaries. Records in this series may also be referred to as ""Day Program Case Files"" or ""Alternative Program Case Files"".",Retain for 20 year(s),,
29629,Division of Youth Corrections,Skip-Level Advisory Team (SLAT) meeting minutes,1993-1995.,Chronological by meeting date.,"This series contains documents from the Division Skip-Level Advisory Team (SLAT) meetings. The Division Director created the team of representative non-supervisory staff members from the state office and the various administrative regions in the state. The purpose of the team was to facilitate communication between the director and the lower-level staff and to provide a forum for discussion of employee concerns. The series typically includes a meeting agenda\, minutes\, and supporting materials for each meeting.",,Public,0.20 cubic foot
25899,Department of Health and Human Services. Division of Juvenile Justice Services. Office of Youth Services.,Youth offender case files (St. George office),1980-,Chronological by date of release,"These files document the history of offenders in the State of Utah for youths between the ages of 10 and 21 years of age who have been committed or placed in the custody of the Division by the court following adjudication for a delinquent act. Information includes youth information sheet; releases of information and liability forms; personal property inventory; temporary custody agreement; secure facility treatment plan; Interstate compact agreement; courtesy supervision information; movement sheets; court orders; notice of court hearings; subpoenas; Parole Board correspondence; Parole Board notice of hearings; letters requesting decision of reviews and revocation; rap sheets; hearing summaries and minutes; pick-up orders; incident reports; grievances; education reports; consent forms correspondence; medical and dental reports including release summary\, exams\, bills\, and lab/x-ray reports; receipts of restitution; restitution summary reports; work orders; police reports; State Hospital,reports; out of state travel; clothing requests; banking and trust account information; visitor agreements and lists; travel permits; home visit contracts; Medicaid eligibility notices; immunization record; case manager daily activity logs; private provider activity logs; Needs Assessment and Service Plan; Service Agreement(PSC); social summary; Juvenile Court report; 90 day progress report; Private Provider monthly progress summaries; termination summary; family case forms; Title IV-E treatment plan and disposition report; SDS logs and summaries; Observation and assessment reports; individual\, family\, and group therapy notes; psychological evaluations; psychiatric evaluations; Medication Management Progress notes and prescriptions; substance abuse assessments; mental health evaluations; and sexual behavioral assessments and risk assessments. In addition\, the Medicaid eligibility records include parent letter; youth card file; PACMIS information; wage information from parents and wage,screen; data from E-find; social security information including SSA and SSI; reviews for Medicaid; proof of insurance; Medicaid cards; and financial asset declarations.",Retain for 23 year(s) after separation,Private,
27918,Department of Human Services. Division of Juvenile Justice Services. Office of Community Programs,Youth offender case files (Springville Office),2008-,alphabetical by surname,"These files document the history of offenders in the State of Utah for youths between the ages of 10 and 21 years of age who have been committed or placed in the custody of the Division by the Court following adjudication for a delinquent act. Information includes youth information sheet; releases of information and liability forms; personal property inventory; temporary custody agreement; secure facility treatment plan; Interstate compact agreement; courtesy supervision information; movement sheets; court orders; notice of court hearings; subpoenas; Parole Board correspondence; Parole Board notice of hearings; letters requesting decision of reviews and revocation; rap sheets; hearing summaries and minutes; pick-up orders; incident reports; grievances; education reports; consent forms correspondence; medical and dental reports including release summary\, exams\, bills\, and lab/x-ray reports; receipts of restitution; restitution summary reports; work orders; police reports; State Hospital,reports; out of state travel; clothing requests; banking and trust account information ; visitor agreements and lists; travel permits; home visit contracts; Medicaid eligibility notices; immunization record; case manager daily activity logs; private provider activity logs; Needs Assessment and Service Plan; Service Agreement (PSC); social summary; Juvenile Court report; 90 day progress report; Private Provider monthly progress summaries; termination summary; family case forms; Title IV-E treatment plan and disposition report; SDS logs and summaries; Observation and assessment reports; individual \, family\, and group therapy notes; psychological evaluations; psychiatric evaluations; Medication Management Progress notes and prescriptions; substance abuse assessments; mental health evaluations; and sexual behavioral assessments and risk assessments. In addition\, the Medicaid eligibility records include parent letter; youth card file; PACMIS information; wage information from parents and,wage screen; data from E-find; social security information including SSA and SSI; reviews for Medicaid; proof of insurance; Medicaid cards; and financial asses declarations.",Retain for 23 year(s) after separation,Private,
3230,Department of Health and Human Services. Division of Juvenile Justice and Youth Services,Publications,1991-,Chronological by date.,"This series contains documents created by the agency\, including pamphlets\, reports\, leaflets\, file manuals\, and other published or processed documents. These records include information on administration\, legal matters\, fiscal and financial operations\, rehabilitation\, detention\, and all other activities of the Division of Juvenile Justice Services. This series consists primarily of isolated publications not part of a more specific series.,Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101(7)(2017) and 9-7-208(4)(2006).",Permanent. Retain until administrative need ends,Public,0.20 cubic foot
14268,Department of Health and Human Services. Division of Juvenile Justice and Youth Services,Facility reports,1985-,Alphabetical by client surname,"These reports are created for the purpose of listing the names of youths housed in each correctional facility and group home. The report states the case manager\, region\, and next court date. Other information includes facility\, case number\, sex\, age\, and status.",Permanent. Retain for 2 year(s) after case is closed,Private,
16965,Department of Health and Human Services. Division of Juvenile Justice and Youth Services,Administration Team meeting minutes,1982-,Chronological by meeting date.,This series contains a record of meetings of the Juvenile Justice Division Administration Team meetings.,Permanent. Retain for 3 year(s),Public,2.55 cubic feet
16978,Division of Youth Corrections,Board of Juvenile Justice and Delinquency Prevention correspondence,1982-1984.,None.,This is the correspondence of the board. The files include both correspondence and memoranda.,,Public,
16974,Division of Youth Corrections,Transcripts of public hearings,1981-2004.,Chronological.,These are transcripts of hearings held by the Utah Board of Juvenile Justice and Delinquency Prevention to determine the location of the Youth Corrections Facility and to determine the contracting procedures for the Youth Corrections program. This record includes the date and time of the hearings and the individuals present.,Permanent. Retain for 3 year(s),,
16963,Department of Health and Human Services. Division of Juvenile Justice and Youth Services,Board of Juvenile Justice Services administrative files,1981-,Alphabetical by name.,"This is the record of the members of the Board of Juvenile Justice Services\, their qualifications for the position\, and their activities. These files include resumes of the board members\, copies of letter(s) from the governor thanking outgoing member(s) for their work on the board\, routine requests for information\, and appointment letters to the members advising them of their appointment and of the duties and responsibilities of the position. Personal information on the members includes age\, birthplace\, current and past addresses\, date of birth\, educational level\, employer\, employment history\, grade average or class standing\, job position information\, marital status\, membership in groups\, military service\, name\, name of kin\, number of children\, occupation\, occupational licenses\, political affiliations\, references\, sex\, social security number\, telephone number\, and publications.",Permanent. Retain for 1 year(s) after separation,Public,
16966,Department of Health and Human Services. Division of Juvenile Justice and Youth Services,Grant files,1978-,Chronological.,"These files document grants from various public and private funding agencies. These monies are to be used to improve juvenile justice and delinquency prevention programs\, improvement of prosecution and rehabilitation of serious juvenile offenders\, de-institutionalize status offenders and non-offenders\, eliminate contact between juveniles and incarcerated adults\, remove juveniles from adult jails\, and administer programs designed to accomplish the above goals.,Information includes application\, notice of intent\, grant change proposals\, monitoring reports\, audit reports\, and grant adjustment notices.",Permanent. Retain for 4 year(s),Public,
23501,Department of Health and Human Services. Division of Juvenile Justice and Youth Services,Population and case management reports,1982-,Chronological by year.,"These reports are created by the research\, evaluation\, and planning team from the Division of Juvenile Justice Services for the purpose of insuring the reliability of information used to support decisions concerning youth correction facilities run by or for the division. This information is also used for research and statistical purposes in compiling reports on facility populations.,These reports are created by the research\, evaluation\, and planning team from the Division of Youth Corrections for the purpose of insuring the reliability of information used to support decisions concerning youth correctional facilities run by or for the division. This information is also used for research and statistical purposes in compiling reports on facility populations.",Permanent. Retain for 5 year(s),Private,
27920,Department of Health and Human Services. Division of Juvenile Justice and Youth Services,Home detention case files,2008-,alphabetic,"These files document detention records for youths over the age of 10 and under 21 years of age who have been placed under detention at home. Records include court reports\, school attendance\, demographic information\, original copy of rules signed by youth and parents\, photograph of youth\, other pertinent information\, termination summary\, and case notes.",Retain for 21 year(s),,
22706,Department of Health and Human Services. Division of Juvenile Justice Services. Office of Youth Services.,Rural juvenile detention records,1990-,Alphabetical by client surname,"These files document detention records for youths over the age of 10 and under 21 years of age who have been placed in juvenile detention facilities for care and services. Juvenile detention records are kept for at least three years after the detainee's 18th birthday unless expungement of the record is ordered by the Junvenile Court. Records of juveniles 21 years of age or older are destroyed. Information includes name\, birthdate\, birthplace\, court actions\, criminal histories\, fingerprints\, education\, psychological and psychiatric information\, and victim information.",Retain for 21 year(s) after date of birth,Private,
25898,Department of Health and Human Services. Division of Juvenile Justice Services. Office of Youth Services.,Youth offender case files (Richfield office),1980-,Chronological by date of release,"These files document the history of offenders in the State of Utah for youths between the ages of 10 and 21 years of age who have been committed or placed in the custody of the Division by the court following adjudication for a delinquent act. Information includes youth information sheet; releases of information and liability forms; personal property inventory; temporary custody agreement; secure facility treatment plan; Interstate compact agreement; courtesy supervision information; movement sheets; court orders; notice of court hearings; subpoenas; Parole Board correspondence; Parole Board notice of hearings; letters requesting decision of reviews and revocation; rap sheets; hearing summaries and minutes; pick-up orders; incident reports; grievances; education reports; consent forms correspondence; medical and dental reports including release summary\, exams\, bills\, and lab/x-ray reports; receipts of restitution; restitution summary reports; work orders; police reports; State Hospital,reports; out of state travel; clothing requests; banking and trust account information; visitor agreements and lists; travel permits; home visit contracts; Medicaid eligibility notices; immunization record; case manager daily activity logs; private provider activity logs; Needs Assessment and Service Plan; Service Agreement(PSC); social summary; Juvenile Court report; 90 day progress report; Private Provider monthly progress summaries; termination summary; family case forms; Title IV-E treatment plan and disposition report; SDS logs and summaries; Observation and assessment reports; individual\, family\, and group therapy notes; psychological evaluations; psychiatric evaluations; Medication Management Progress notes and prescriptions; substance abuse assessments; mental health evaluations; and sexual behavioral assessments and risk assessments. In addition\, the Medicaid eligibility records include parent letter; youth card file; PACMIS information; wage information from parents and wage,screen; data from E-find; social security information including SSA and SSI; reviews for Medicaid; proof of insurance; Medicaid cards; and financial asset declarations.",Retain for 23 year(s) after separation,Private,
25874,Department of Health and Human Services. Division of Juvenile Justice Services. Office of Youth Services.,Diversion programs case files,1995-,Chronological by age,"These files document the prevention or early intervention services provided to youth offenders between the ages of 10 and 21 in the state of Utah. These files are created and compiled by the staff while the youth are in the custody of the Division of Juvenile Justice Services. Specific types of records contained in this series include mental and psychological evaluations\, court orders and reports\, logs\, treatment summaries\, risk and intake assessments\, correspondence\, probation reports\, rap sheets\, academic and medical histories\, and release/discharge summaries.",Retain for 21 year(s) after date of birth,Private,
18753,Department of Health and Human Services. Division of Juvenile Justice Services. Office of Correctional Facilities,Juvenile detention records,1970-,"Alphabetical by client surname, thereunder chronological by closure date.","These files document detention records for youths over the age of 10 and under 21 years of age who have been placed in juvenile detention facilities for care and services. Juvenile detention records are kept for at least three years after the detainee's 18th birthday unless expungement of the record is ordered by the Junvenile Court. Records of juveniles 21 years of age or older are destroyed. Information includes name\, birthdate\, birthplace\, court actions\, criminal histories\, fingerprints\, education\, psychological and psychiatric information\, and victim information.",Retain for 21 year(s) after date of birth,Private,
25881,Department of Health and Human Services. Division of Juvenile Justice Services. Office of Correctional Facilities,Decker Lake Youth Center case files,1983-,Chronological by date of release,"These are files compiled on youth offenders placed in the Decker Lake Youth Center by court order for committing various crimes. Specific types of records include: court orders\, subpoenas\, correspondence\, rap sheets\, hearing minutes\, incident reports\, medical and academic histories\, police reports\, assessments\, psychological and psychiatric evaluations\, and treatment plans.",Retain for 23 year(s),Private,
23246,Department of Health and Human Services. Division of Juvenile Justice Services. Office of Correctional Facilities,Mill Creek Youth Center case files,2005-,Chronological by date of release,"These are files compiled on youth offenders placed in the Mill Creek Youth Center by court order for committing various crimes. Specific types of records include: court orders\, subpoenas\, correspondence\, rap sheets\, hearing minutes\, incident reports\, academic histories\, police reports\, assessments\, psychological and psychiatric evaluations\, treatment plans\, and medical and dental records.",Retain for 23 year(s) after case is closed,Private,
25882,Department of Health and Human Services. Division of Juvenile Justice Services. Office of Correctional Facilities,Slate Canyon Youth Center case files,1997-,Chronological by date of release,"These are files compiled on youth offenders placed in the custody of the Slate Canyon Youth Center by court order for committing various crimes. Specific types of records include: court orders\, subpoenas\, correspondence\, rap sheets\, hearing minutes\, incident reports\, medical and academic histories\, police reports\, assessments\, psychological and psychiatric evaluations\, and treatment plans. These files document the history of offenders in the State of Utah for youths over 10 and under 21 years of age who have been committed or admitted to the custody of the division by the court following adjudication for a delinquent act. Information includes discharge order; information sheet; consumer information sheet; request for discharge from parole; hearing notice; youth parolee's quarterly evaluations; psychological evaluations; Utah State Industrial School admission sheet; scholastic case records; and placement agreement. This record also includes court summons; mug shots; restitution work,program; case report; verification of medical eligibility; application for financial\, medical\, and food stamps; primary person characteristics; service activity form; authorized needs approval/one time payment; correspondence; service activity form; supply list; birth certificate; parole documentation list; social security card; birth certificate; grievance procedure for parent; visiting arrangements; juvenile court review; and medical release summary.",Retain for 23 year(s),Private,
29179,Office of the State Engineer,Historic water distribution reports,1921-1967.,Chronological,"Expenditure ledgers showing budget and expense items (by voucher/claim number) for the various river projects. Much is salary information\, but also includes travel\, equipment\, etc.",,Public,
82651,Department of Natural Resources. Division of Water Rights,Irrigation use file,1903-,none,"This is a file of those water claims used for irrigation. It includes the total irrigated acreage\, the sole supply acreage\, the location of the irrigated land\, the number of forty acre tracts\, the lot number\, the number of acres\, and the period of use. This is a file in the Water Rights Automated Data System (WRADS). Data in this system is a compilation of information from applications\, claims\, adjudication records\, and appropriation certificates.",Retain permanently,Public,
82659,Department of Natural Resources. Division of Water Rights,Reservoir storage file,1987-,none,"This is a record of reservoirs around the state. The information includes the name\, the water capacity\, the height of the dam\, and the area inundated. This is a file of automated data system\, file key: WRADS.",Retain until superseded,,
82663,Department of Natural Resources. Division of Water Rights,Water rights report,1987-,none,"This report contains all of the information in the system on a specific water right. It is generated on an as needed basis and is used to verify the information in the file. This includes application number\, diligence claim number\, underground water claim number\, temporary application number\, or segregation number; whether the applicant owns the land; the amount of water appropriated in cubic feet per second or in acre feet; the source of supply; the location; the filing date; the dates of priority\, advertising\, protest\, approval\, proof due\, and extension filed; the dates of election or proof; the dates the rights are rejected\, lapsed\, withdrawn\, cancelled\, or terminated; the proposed determination book number; the status and type of right;,the source of water; the map number; and the point of diversion. This is a report of automated data system\, file key: WRADS.",Retain for 30 day(s),,
82660,Department of Natural Resources. Division of Water Rights,Reservoir storage area inundated file,1987-,none,"This is a record of the location of reservoirs. The information includes the section\, township\, range\, and base where the reservoir is located\, the number of forty acre tracts\, and the lot number. This is a file of automated data system\, file key: WRADS.",Retain until superseded,,
82669,Department of Natural Resources. Division of Water Rights,Water commissioners' annual reports,1921-,Chronological.,"These are reports submitted by water commissioners appointed under UCA 73-5-1 of the distribution of water for each area. Commissioners can be appointed for all or part of a river system or other water source. The report shows annual water volume deliveries including the user's names\, the cubic feet per second of water rights\, water rights priorities\, the amount of water delivered\, the cost of distribution\, climatological data\, special problems encountered\, the basis for computing assessments\, and commissioners' recommendations.",Permanent. Retain for 1 year(s),Public,
82678,Department of Natural Resources. Division of Water Rights,Title changes,1979-,Chronological,"This is a summary list of title changes. It is used for management and statistical purposes. The information includes the installment receiving date\, the filing number\, the name of the owner/assigner/grantor\, the amounts retained and conveyed\, the name and address of the new purchaser/assignee/grantee\, the source of the water\, and the county and area of the report.",Retain for 1 year(s),Public,
82684,Department of Natural Resources. Division of Water Rights,Water right files,1905-,Numerical.,"This is the complete file of all of the water rights granted in the state to regulate the distribution of water. It includes application to appropriate water\, certificate of permanent change of point of diversion\, place\, purpose or period of use of water\, water user claim\, application to segregate water\, request for extension of time\, recording of hearing\, deed of water rights\, underground water claim\, proof of resumption of use of water\, application for extension of time within which to resume use of water\, notice to water users advertisement\, application for temporary change of point of diversion\, place or purpose of use\, application to renovate or replace an existing well\, permit application to alter a natural channel\, statement of water user's claim to diligence rights\, adjudication notices (which includes returned undeliverable mail)\, and segregation and permanent change. Information includes the name and address of the applicant\, the water source\, the drainage area\, the nature,and period of use\, the location of the point of diversion\, the quantity of water\, the place of use\, a description of any well\, and a record of any change of ownership. Proof of mail (return envelopes) are also in this series\, with the same retention\, but are kept for 99 years.",Retain permanently,Public,
5586,Department of Natural Resources. Division of Water Resources,Water loans records,1975-,Alphabetical by city or special district,"Records in this series include applications\, selling information\, agreements\, transcripts\, legal files\, and bond closing checklist for financial assistance to municipalities and other political subdivisions for the acquisition\, construction\, improvement\, or extension of new or existing water systems as provided for under UCA 73-10-23(1992). After construction\, denial\, or withdrawal of project\, used to assist in the frequent reapplication by the municipality.",Retain for 30 year(s),Public,
15111,Department of Natural Resources. Division of Water Resources,Motion pictures,1973-,none,"Holdings: ""Keeping Utah's Water in the Future""\, ca. 1973 (movie) ; First edition Bateman Motion Picture Productions regarding the Bear River with Brent Bingham\, undated (movie); ""Wonders of Water""\, a joint production of the division and the Bureau of Reclamation\, 1995 (VHS videocassette tape); ""Water Follies""; ""Water; A Never Ending Story""; and ""Weather Modification Research on the Wasatch Plateau.""",Permanent. Retain until administrative need ends,Public,0.50 cubic foot
11748,Department of Natural Resources. Division of Water Resources,Drought relief records,1977-,Alphabetical by project name,"Applications\, feasibility reports\, construction drawings and documents\, payment schedules\, correspondence\, and actions taken by the Board of Water Resources for financial assistance to farmers for emergency water resources to sustain basic livestock herds in accordance with the Emergency Water Resources Act(UCA 73-20(1992)).",Retain for 5 year(s) after end of project or program,Public,
22696,Department of Natural Resources. Division of Water Resources,Publications,1967-,Chronological,"Documents created by the agency\, including pamphlets\, reports\, leaflets\, file manuals\, and other published or processed documents. These records include information on administration\, legal matters\, fiscal and financial operations\, water\, irrigation\, conservation\, cloud seeding\, history and all other activities of the Division of Water Resources. Consists primarily of isolated publications not part of a more specific series.",Permanent. Retain until administrative need ends,Public,1 microfilm reel
26637,Public Lands Policy Coordination Office,Right-of-way claim records,2005-,Alphabetical by county name.,"The Public Lands Policy Coordination Office provides information and services related to legal action concerning rights-of-way on public roads (63J-4-603(3b) (2015)). Records document county right-of-way claims regarding state- and county-owned rights-of-way over non-reserved public land. Records contain notices of acknowledgement to the United States Bureau of Land Management\, affidavits\, depositions\, maps\, photographs\, and other documents which contain information about the beginning and endpoints of each road; township\, range\, and section references; and center-line road descriptions.",Retain permanently,Public,
17154,Department of Natural Resources. Division of Outdoor Recreation,Vessel operator permit applications,1983-,Alphabetical by surname,"These permit applications are required for boat owners' who carry passengers for hire. The applications contain personal information such as height\, hair color\, weight\, social security number\, and date of birth. Also included are employer information and boating experience.",Retain for 7 year(s),Public,
25640,Department of Natural Resources. Division of Outdoor Recreation,Personal watercraft education class files,1985-,Chronological by date,"The Division of Parks and Recreation provides classes to educate the public on proper use of personal watercraft. This series documents the information provided by students taking the classes. Information in the class packets includes the student's address\, age\, driver's license number for the personal watercraft\, educational history\, gender\, social security number\, telephone information\, hair color\, eye color\, and credit card information.",Retain for 7 year(s),Private,
2851,Department of Natural Resources. Division of State Parks.,Publications,1959-,Chronological by date.,"Documents created by the agency\, including pamphlets\, reports\, leaflets\, file manuals\, and other published or processed documents. These records include information on administration\, legal matters\, fiscal and financial operations\, parks\, recreation\, boating\, snowmobiling\, recreational vehicles\, legislative matters\, and all other activities of the Division of Parks and Recreation. Consists primarily of isolated publications not part of a more specific series.",Permanent. Retain until administrative need ends,Public,2.00 cubic feet 2 microfilm reels
23405,Department of Natural Resources. Division of State Parks.,Big Sand Wash Reservoir State Park records,ca. 1965-1987.,none,"Records of a former state boating park in Duchesne County\, Utah. Includes records regarding land acquisition\, water rights\, operations\, visitations\, boat ramps\, and oil lease agreements.",Permanent. Retain for 100 year(s) after case is closed,Public,
23656,Department of Natural Resources. Division of State Parks.,General office correspondence,1980-,"Alphabetical by name, thereunder chronological","Internal or external correspondence regarding general program information duplicated elsewhere\, which does not include policy decisions or directives\, how the office is organized\, how it functions\, its pattern of action\, procedures\, or achievements. Includes electronic mail that communicates the above. This correspondence pertains to Utah's 45 state parks and the office of Parks and Recreation.",Retain for 3 year(s),Public,
5804,Office of the State Engineer,Irrigation and power maps,1915-1946.,Alphanumerical,,,,
5814,Office of the State Engineer,Irrigation projects and water resource maps,1905-1955.,none,Reports on analysis and implementation of programs and operation of those programs.,,Public,
25645,Department of Natural Resources. Division of Water Rights,Stream alteration application files,1972-,"Chronological by year, thereunder alphabetical by water right area, thereunder chronological by case number.","Except in cases of emergency\, no state agency\, county\, city\, corporation\, or person may relocate any natural stream channel or alter the beds and banks of any natural stream without first obtaining the written approval of the state engineer (UCA 73-3-29). This series documents stream alteration applications. In addition to the applications\, the files contain associated plan and cross-sectional drawings of the proposed alteration\, location maps\, photographs taken during site visits\, Federal and State agency comments on the proposal\, and decision documents for the application (rejection of approval).",Permanent. Retain for 20 year(s),Public,
27194,Department of Natural Resources. Division of Water Rights,Water rights proof maps,1903-,Alphanumerical by Hanger and Page.,"This series documents how and where water from a water source is being used within the state. Records are used to verify the construction and location of water distribution assets such as dams\, ditches\, wells\, and other diversionary structures as well as to verify where and how water is being used. Records are also used when adjudicating water rights\, evaluating water use on a local or regional scale\, and whenever changes are made to underlying water rights. Series information may contain (1) statements indicating locations where water is diverted and where and how it is being used\, (2) statements indicating the quantity of water being diverted from a defined source\, (3) descriptions of major features pertaining to water rights\, including maps\, topography\, profiles\, drawings\, and/or reservoir area-capacity curves\, (4) descriptions of any diversionary works constructed\, such as diversions\, dams\, ditches\, wells\, etc.\, and (5) descriptions of installed measuring devices.,Cartographic records which contain the officially designated record copy of maps created by an agency. These records document unique cartographic information about the state of Utah. They may include maps\, charts\, aerial photographs\, globes\, models\, and raised relief maps these are a graphic representation of the earth?s surface drawn to scale.",Permanent. Retain for 6 year(s),Public,
29740,Department of Natural Resources. Division of Water Rights,Exchange application register,1920-1990.,Chronological by filing date.,"These records contain the official records of recorded water claims. They consist of copies of certificates of water claims\, quit claims\, deeds\, warranty deeds\, trust deeds\, and releases. The alphabetical index includes name\, entry number\, book and page recorded\, and type of instrument. In some counties water records are compiled separately\, while in others they are part of the ""Official records"".",,Public,0.50 cubic foot
83914,Office of the State Engineer,Proposed determination of water rights reports,1930-1967.,"Alphabetical by drainage system, thereunder chronological","This series contains the proposed water rights determination for waterways within various drainage districts in the state. Each volume contains the following: the claimant's name\, claim number\, specifications as determined by the state engineer for that volume's specific division of waterways; a map number; the source of the water; the type of right; the point of diversion; the period and purpose of use; the quantity and location of use. The fiche also includes revised determination of water rights.",,Public,1.55 cubic feet 1 microfilm reel
82649,Department of Natural Resources. Division of Water Rights,Points of diversion reference file,1987-,none,"This file elaborates on information that is contained in the points of diversion file yet cannot be documented in that file due to space limitations. It includes the item that is referenced and the additional comments needed to explain that item. This is a file of automated data system\, file key: WRADS.",Retain until final action,,
82657,Department of Natural Resources. Division of Water Rights,Other use file,1987-,none,"This is a file of water users that do not fit into the other categories. It includes the type of use\, a description of the use\, and the period of use. This is a file of automated data system\, file key: WRADS.",Retain until superseded,,
82654,Department of Natural Resources. Division of Water Rights,Municipal use file,1987-,none,"This is a record if water claims filed by municipalities. It includes the name of the municipality and the period of use. This is a file of automated data system\, file key: WRADS.",Retain until superseded,,
82658,Department of Natural Resources. Division of Water Rights,Water user remarks file,1987-,none,"This is a file that contains additional information on items in the water user file for which there was not enough room. It includes the item needing elaborating and the additional comments. This is a file of automated data system\, file key: WRADS.",Retain until final action,,
82664,Department of Natural Resources. Division of Water Rights,Well driller records,1987-,Alphabetical by surname.,"This is a record of licensed well drillers\, wells drilled\, well logs submitted\, and any complaints that have been filed against a well driller. This record includes the license number of the well driller\, the name of the well driller or company\, the water user claim number\, the well driller's application number\, and a record of any complaints against the driller.",Retain for 4 year(s),Public,
82674,Department of Natural Resources. Division of Water Rights,Application history books,1905-1988.,Numerical by file number,"This is a record of the dates of the important activities in the process of securing water rights. This can be used to answer legal disputes on water rights priorities. The information includes file number\, date received\, applicant's name\, the water source\, the county\, the action taken\, the date of action\, the time fixed for making proof\, any extension dates\, and the date proof was made.",Permanent. Retain until administrative need ends,Public,
82673,Department of Natural Resources. Division of Water Rights,Water user claim books,1941-,none,"This is a record used to assign claim numbers to water rights applications. It is used as an index to find the files. There are two sets cross referenced to each other. One set gives the application number and a code number. The other set gives the date\, the claim holder name\, the water claim number\, the code number\, and the county.",Retain permanently,Public,
82677,Department of Natural Resources. Division of Water Rights,Filing fee receipts,1980-,Numerical by receipt number,"These are receipts given by the division for fee payments. They include the payer's name and address\, the amount and reason for the payment.",Retain for 3 year(s),Public,
30632,Department of Natural Resources. Division of Water Rights,Distribution system correspondence,1897-,Alphabetical,"These records contain unique information in rough notes or drafts assembled or created and used to prepare or analyze other documents. The information adds proper understanding to the formulation and execution of policies\, decisions\, actions\, or responsibilities.",Retain permanently,Public,
7217,Department of Natural Resources. Division of Water Resources,Culinary water system and flood repair projects,1982-1984.,Alphanumerical by county,Maps and drawings of west Kaysville water systems. These are designs and specifications prepared by architectural firms.,,,1 microfilm reel
2534,Department of Natural Resources. Division of Water Resources,Hydrologic atlas,1968.,Chronological,"The objective of this atlas is to present information in a format adaptable to many user needs\, depicting the climate and water supplies in the state. The major emphasis of this report is to analyze and combine pertinent data in order to present a total picture of the time and spacial variations of climate and stream flow of Utah in a manner readily usable by many individuals. This report contains information pertaining to hydrologic data\, climate\, surface waters\, groundwater\, and water quality and is presented through charts\, tables\, graphs and maps.",,Public,0.50 cubic foot
5869,Department of Natural Resources. Division of Water Resources,Water resources and development maps,1934-,Alphanumerical,"This series contains maps with information pertaining to reservoirs\, dams\, power plants\, cities\, towns\, study areas\, etc.",Permanent. Retain until administrative need ends,Public,1 microfilm reel
9464,Department of Natural Resources. Division of Water Resources,Private consultants files,1990-,None,"These are reports written and prepared as a result of a performance audit on state agencies. They contain summary documentation on agency programs\, operations and productivity.",Permanent. Retain for 3 year(s),Public,
18673,Department of Natural Resources. Division of Water Resources,Water education and conservation files,1986-,"Alphabetical by subject, thereunder chronological","These files were created by the division to record water education/conservation activities by the agency. Files include correspondence\, information\, awards banquets\, and activities\, (i.e.\, poster contests\, water fairs)\, Project WET (Water Education for Teachers) administrative materials\, water conservation studies\, and so forth. Files may also include training materials and earlier subject files (e.g.\, Frank Williams Golf Water Proposal and correspondence\, 1978-1987).",Permanent. Retain for 5 year(s),Public,
23062,Department of Natural Resources. Division of Water Resources,Bear River Commission annual reports,1958-1973.,Chronological,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",,Public,
82013,Department of Natural Resources. Division of Water Resources,Engineering drawings,1980-,Numerical by number,"This is a set of the Division of Water Resources engineering drawings. They are 24"" X 36"". They pertain to all aspects of the division's statute authority to administer Utah Water Development Programs. Included in these records are drawings of projects of the Conservation and Development Fund such as the Little Dell Reservoir\, the Jordanelle Dam\, and a water delivery system to the Sevier River Basin. There are also flood control engineering drawings that relate to the West Desert pumping project. The Revolving Construction Fund drawings document the division's involvement in small individual projects such as sprinkler systems.",Retain permanently,Public,
2369,Department of Natural Resources. Division of Water Rights,Basic data release reports,1961-1971.,Chronological by date.,"This series contains basic data reports prepared by the Division of Water Rights (State Engineer) in cooperation with the U.S. Geological Survey. The basic data included in these reports were collected during detailed investigations or basic records programs and were intended to provide basic information for planning and studying the development of water resources. The reports contain information pertaining to ground water\, wells\, springs\, surface water\, air\, temperature\, hydrology\, climatology\, and aquifers. The information in the reports is presented primarily through charts\, tables\, graphs and maps.",,Public,1.00 cubic foot 1 microfilm reel
29638,Department of Natural Resources. Office of Energy Development,Renewable Energy Systems Production Tax Credit records,2012-,,"These records support the agency's function to advance alternative energy development in the state by administering the tax credit incentives programs (Utah Code 63M-4-401(2017) and Utah Code 63M-4-503(2014)). Records document applications for tax credit awarded for utilizing large-scale renewable energy systems and selling all or part of the energy produced\, as well as the agency's efforts to certify eligibility for participation and to monitor compliance. Information includes certification requests\, correspondence establishing agreements with participants\, system specifications\, the validated amount of tax credits\, state tax forms for each tax period\, invoices documenting amount of energy sold\, inspection reports\, third-party verifications\, and related records.",Retain for 7 year(s) after expiration of permit or license,Exempt,
2386,Department of Natural Resources. Division of Water Rights,Utah basic data,1966-1970.,Alphanumerical,,Permanent. Retain for 1 year(s),,
2388,Office of the State Engineer,State building's water system construction project files,1930-1942.,Alphanumerical,,,,
2385,Office of the State Engineer,Water distribution systems administrative records,1914-1955.,Alphanumerical,,,Public,
2387,Department of Natural Resources. Division of Water Rights,Budget operating reports,1967-1974.,Alphanumerical.,Computer printouts showing current month fiscal detail and budget operating reports of allotments and expenditures by category.,,Public,2 microfilm reels
2389,Office of the State Engineer,Water distribution assessment rolls,1916-1951.,Alphanumerical,Annual assessments for water use by individuals and water companies are recorded in these volumes. The rivers or projects these apply to are noted.,,Public,3 microfilm reels
2391,Department of Natural Resources. Division of Water Rights,Water system cash ledgers,1953-1969.,Alphanumerical,,Permanent. Retain until administrative need ends,,
3137,Department of Natural Resources. Division of State Parks.,Park development project files,1965-1976.,Chronological by project number.,"Includes studies\, blueprints\, deeds\, correspondence\, funding applications\, and other project documents for various state parks.",,Public,3.00 cubic feet
9454,Department of Natural Resources. Division of State Parks.,Concession contracts and special use permits,1970-,Alphabetically by park name,"These records support the agency's function to work with concessionaires to provide outdoor recreational services\, and to help stimulate the local economy as expressed in Utah Code 79-4-203 (9)(2015). These contracts or special use permits authorize a business to operate commercial activities within the premises of an agency-managed park or facility. Information includes the contract\, correspondence\, and all records relating to its award and administration.",Retain for 7 year(s) after expiration of contractual agreement,Public,
12486,Department of Natural Resources. Division of State Parks.,In-service training records,1993-,Chronological thereunder alphabetical by surname,"These records contain copies of an employee's participation in required training. A record of training is mandated by statute and for law enforcement purposes. Park rangers are required to maintain peace officer certification. The total number of training hours for employees is maintained by Peace Officer Standards and Training for verification of yearly certification. Non-law enforcement employee records are included in these files. Information may include Social Security number\, employee identification number\, and/or federal employer identification numbers.",Retain for 30 year(s),Protected,
15117,Department of Natural Resources. Division of State Parks.,Contracts,1985-,Alphanumerical,"Files which document transactions of $10\,000 or less and construction contracts under $2\,000. They include contract\, requisition\, purchase order and lease records\, correspondence\, related records pertaining to award\, administration\, receipt\, inspection\, and payments.",Retain for 7 year(s) after expiration of contractual agreement,Public,
23408,Department of Natural Resources. Division of State Parks.,Brigham Young Winter Home Park records,ca. 1959-1975.,By project number.,"These records document the Division's oversight of the Brigham Young Home Park. Brigham Young maintained a winter home in Saint George\, Utah from 1869 to his death in 1877. His home became a state park ca. 1959 and was sold to the LDS Church ca. 1975. Records include administrative records\, warranty deeds\, building restoration and repair records\, furnishing listings\, and historical research information.",,Public,1.00 cubic foot 2 microfilm reels
23538,Department of Natural Resources. Division of Water Rights,Virgin River survey of irrigated lands,c. 1910.,according to sections and according to diversion channels.,"While there are no dates on these books\, they appear to be companions to the Virgin River Hydrographic Record of 1910. In 1909 the Legislature authorized the State Engineer to make hydrographic surveys of each stream system or water source within the state. Book A\, provides information about irrigation on a township\, range and section basis. For each location\, it indicates water rights owners in that section\, describes the watersource\, and the number of acres both owned and irrigated. Book B provides the same information\, but is organized according to the name of a ditch or diversion channel. A separate volume contains a name index to the entries in Book B.",,,
27582,Department of Natural Resources. Division of State Parks.,Pow Wow newsletter,1967-2016.,Chronological by date.,"Documents created by the agency\, including pamphlets\, reports\, leaflets\, file manuals\, annual reports\, other published or processed documents\, and the last manuscript report\, if not published\, relating to management projects.",Permanent. Retain until administrative need ends,Public,0.20 cubic foot 1 microfilm reel
1075,Fish and Game Commissioner,Licenses sold registers,1911-1928.,Alphanumerical.,"Known holdings: Ledger A\, 1911-1912; Ledger C\, 1915-1916.",,,
1078,Department of Natural Resources. Division of Wildlife Resources,Scrapbooks,i 1949-1973.,Alphanumerical,Newspaper clippings glued and paperclipped into a scrapbook. Pertain to fish and game matters. Assorted Utah papers.,,,34 microfilm reels
2366,Office of the State Engineer,Water rights adjudication records,1921-1951.,Alphanumerical,,,,
2368,Office of the State Engineer,Well driller's project files,1939-1943.,Alphanumerical,,,,
2372,Department of Natural Resources. Division of Water Rights,Water rights approval applications,1909-1969.,Alphanumerical,"In 1905\, the Legislature further codified laws regulating irrigation and water rights (Laws of Utah\, 1905\, Chapter 108). It authorized the State Engineer to grant rights to any unappropriated water within the State. Upon satisfactory completion of the application process\, the State Engineer issued a Certificate of Appropriation\, and copies were filed in the State Engineer's office as well as with the county recorder. These are applications\, both endorsed and rejected.",,Public,
1085,Department of Natural Resources. Division of Wildlife Resources,Administrative records,1930-1980.,Alphanumerical.,"This series contains correspondence\, memos\, reports\, histories\, etc.",,Public,
3311,Department of Natural Resources. Division of Wildlife Resources,Fishing and hunting permits,i 1982-,Alphanumerical,"These are copies of permits issued to applicants of special hunts and to individuals holding regular hunting or fishing licenses documenting their eligibility to hunt and/or fish. When the original permit is issued\, it must accompany the license of the person so that they may legally participate in the hunt. Information includes name\, address\, telephone number\, physical characteristics\, type of license held\, and driver's license number.",Retain for 3 year(s),Private,
1080,Department of Natural Resources. Division of Wildlife Resources,Statistical report,ca. 1968.,Alphanumerical,"Study conducted by Communications Consultants\, Inc. of Salt Lake for the Division of Fish and Game. Data collected to determine public attitudes and knowlege of the division.",,,
3314,Department of Natural Resources. Division of Wildlife Resources,License agents annual reports,i 1982-,Chronological,"These statistical annual reports are filed with this division by the 500 agents licensed to sell hunting and fishing licenses throughout the state. They statistically document the number of licenses sold or returned to the division. _,Information from these records include the number of licenses received\, number of licenses sold\, number of invoices\, monies received\, number of licenses returned\, name of agent\, and address.",Retain for 3 year(s),Public,
8599,Department of Natural Resources. Division of Wildlife Resources,Fishing or hunting permit copies,1982-,None,"These are copies of permits issued to all successful applicants of special hunts and to individuals holding licenses for regular hunts or fishing to document their eligibility to hunt or fish. The original permit is issued to the individual and must accompany the license for the individual to legally participate. The information on these permits includes name\, address\, telephone number\, physical characteristics\, type of license held\, and driver's license number.",Retain for 3 year(s),Public,
20222,Department of Natural Resources. Division of Wildlife Resources,Price River methane gas coal-bed project correspondence,1997-,"Alphabetical by author, thereunder chronological",These records document privileged attorney/client communications relative to the development of the Price River Methane Gas Coal- bed Project. Documents include correspondence between the Division of Wildlife Resources Habitat Coordinator and the attorney assigned to represent the Division of Wildlife Resources from the Attorney General's Office.,Permanent. Retain until final action,Protected,
23248,Department of Natural Resources. Division of Wildlife Resources,Land purchase contracts,1987-,Alphabetical by county thereunder by seller,These records are created by the land acquisition specialist and the land resource specialist to document the purchase of land by the division. They contain the complete terms of the purchases.,Permanent. Retain for 2 year(s),Public,
22631,Department of Natural Resources. Division of Wildlife Resources,Upland game proclamations,1933-,Chronological by date.,"This series contains proclamations for taking upland game including pheasant\, quail\, partridge\, grouse\, rabbit\, hare\, ptarmigan\, turkey\, mourning dove\, band-tailed pigeon and sandhill crane. The proclamations contain information pertaining to licenses\, permits\, fees\, tags\, hunting methods\, possession and transportation\, checking stations\, season dates\, and bag limits.",Permanent. Retain until administrative need ends,Public,0.20 cubic foot
22539,Department of Natural Resources. Division of Wildlife Resources,Waterfowl harvest reports,1988-,Chronological by date.,"The objective of the reports is to determine the annual harvest\, including age and sex composition\, of waterfowl in Utah. The reports contain information pertaining to results\, waterfowl taken by licensed hunters\, fall migration\, mid-winter inventory\, banding\, bag check summaries and population.",Permanent. Retain until administrative need ends,Public,0.20 cubic foot
22554,Department of Natural Resources. Division of Wildlife Resources,Southwestern willow flycatcher reports,1995-,Chronological by date.,"This series contains survey and investigation reports of the Southwestern Willow Flycatcher birds located in the Virgin River drainage in Washington County. The reports contain information pertaining to breeding\, vegetation\, study area\, methods\, results\, species\, distribution\, and recommendations.",Permanent. Retain until administrative need ends,Public,0.20 cubic foot
22599,Department of Natural Resources. Division of Wildlife Resources,Bear proclamations,1995-,Chronological by date.,"This series contains proclamations for taking bears. The proclamations contain information pertaining to licenses\, permits\, procedures\, deadlines\, fees\, hunting hours\, firearms and hunting equipment\, hunting methods\, possession and transportation\, check points\, disposal of wildlife\, and unit boundary descriptions. Series 22598\, Cougar Proclamations\, contains the proclamations for bears\, from 1985-1993.",Permanent. Retain until administrative need ends,Public,0.20 cubic foot
22553,Department of Natural Resources. Division of Wildlife Resources,Hawk monitoring and survey reports,1995-,Chronological by date.,"These reports contain monitoring results of active nest sites and surveys of new nest sites for ferruginous hawks. The reports contain information pertaining to nest locations\, use and occupancy\, egg-laying\, distribution\, methods\, results\, and recommendations.",Permanent. Retain until administrative need ends,Public,0.20 cubic foot
22562,Department of Natural Resources. Division of Wildlife Resources,Wildlife Review magazine,1993-2007.,Chronological by date.,"These magazines contain articles pertaining to the executive director's message\, wildlife news\, calendar of events\, law enforcement\, hunting\, fishing\, game\, finances\, and wildlife management.",,Public,0.35 cubic foot
24122,Department of Natural Resources. Division of Wildlife Resources,Big game aerial surveys-male age class information,1990-,"Alphabetical by survey unit, thereunder chronological by year of survey","These records are aerial surveys of big game animals that are regularly conducted throughout the state. These surveys identify a specific age class at specific locations. The information is used for biological analysis of big game herds and for hunt recommendations. Information includes aircraft and aircraft source\, pilot\, observer(s)\, weather conditions\, flight time\, species\, gender\, age class\, location\, latitude and longitude\, and area.",Retain permanently,Public,
26797,Department of Natural Resources. Division of Wildlife Resources,Utah wildlife management area records,2006-,Chronological by year,"These geospatial records detail the areas of cooperative managements use\, wildlife management units\, and Utah Division of Wildlife Resources regional boundaries.",Permanent. Retain for 10 year(s),Public,
26779,Department of Natural Resources. Division of Wildlife Resources,Black bear annual reports,2006-,Chronological by year.,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",Permanent. Retain until administrative need ends,Public,0.20 cubic foot
26800,Department of Natural Resources. Division of Wildlife Resources,Utah hunt boundary records,2006-,Alphabetical by species then chronological by year,"These geospatial records are of hunt boundaries in the state of Utah. These boundaries are described by the Utah Department of Wildlife Services\, they include general season\, limited entry\, extended archery hunt units\, and once-in-a-lifetime hunts.",Permanent. Retain for 10 year(s),Public,
27685,Department of Natural Resources. Division of Wildlife Resources,Drawing information for permits and/or certificates of registration,2010-,alphanumeric,"This series consists of reports and documents\, including applications\, application status reports\, drawing results and lists\, other status reports\, invoices\, donor lists\, and other reports associated directly with permit/COR drawings for big game\, antlerless\, bear\, cougar\, dedicated hunter program\, muskrat\, sage grouse\, sandhill crane\, sportsmans\, swan\, and turkey.",Retain for 100 year(s),Private,
83502,Department of Natural Resources. Division of Wildlife Resources,Biologist annual report,1968-,chronological,"This file contains the biologists proposed schedule of activities\, correspondence\, annual report of activities\, summary of animals and birds counted\, comparison graphs\, maps\, observations\, etc.",Permanent. Retain for 10 year(s),,
27679,Department of Natural Resources. Division of Wildlife Resources,Refunds,2008-,Alphabetical by surname.,"The files in this series contain information about applications for refund of money spent on permits. Refunds can be extended to individuals who are injured\, ill\, in the military\, or deceased. Refunds can also be extended to correct division errors. Each file includes a copy of the relevant permit and documents justifying a refund\, such as military orders\, doctor's note\, or death certificate.",Retain for 3 year(s),Private,
83486,Department of Natural Resources. Division of Wildlife Resources,Commercial hunting area files,1978-,alphabetical,"This file is a records of each shooting preserve. They contain records of violations\, complaints\, recommendations\, a copy of Wildlife Board Minutes where regulatory action was taken\, application for hunting preserve\, map of preserve and yearly report of preserve statistics. The yearly report should be transferred to the Archives when the file has reached its retention.",Retain for 3 year(s) after completion of publication or report,Public,
83494,Department of Natural Resources. Division of Wildlife Resources,Game management damage files,1957-,chronological,"These files contain information on damages paid by the County which were incurred by big game. It includes a report by county of depredation by antelope\, deer\, elk\, pheasant\, total and number of claims. There is also correspondence.",Retain for 25 year(s),,
83493,Department of Natural Resources. Division of Wildlife Resources,Big game management files,1983-,alphabetical by species name,"These files contain information on the management of big game in Utah. There are ground census forms\, aerial census forms\, map of areas being watched\, correspondence\, hunter's affidavit of kill and other hunting information. This information is summarized in the Big Game Annual Report.",Retain for 10 year(s),,
84625,Department of Natural Resources. Division of Wildlife Resources,Hunting and fishing license sales agent files,1980-,none,"These case files document the appointment and authorization from the Division of Wildlife Resources to the agent to sell hunting and fishing licenses in the state of Utah. The files contain the contract between the agent and the Division\, reports of conservation officers concerning the manner in which the agents conduct business relative to the sale of licenses and note any discrepancies in record keeping\, and any other items about the status of the agent. The information in these files includes name of the agent\, address\, credit rating\, bonds\, bank account numbers\, and the contract.",Retain for 5 year(s) after expiration of contractual agreement,Private,
9867,Department of Natural Resources. Division of Wildlife Resources. Bureau of Information and Education,Wildlife visual records,ca. 1950-,None,"Films\, slides\, photographs\, and video tapes of wildlife activities\, such as hunting\, fishing\, and wildlife studies. Some show rare and endangered species. Some educational films\, designed to instruct viewers on fishing\, incidentally show geographical areas before development\, such as Flaming Gorge before the dam was built. Some of the films are work prints (edited films) and others are original footage. Titles include Falconry\, Desert Tortoise\, Trap\, Beaver Ridge\, Mojave Rattlers\, Gyrfalcon\, Climbing 1 and 2\, Bald Eagle Roost\, Game Trails\, Bighorn Sheep\, Utah Fishing\, Operation Future\, Buffalo Roundup\, Deer Herd Management\, Flaming Gorge\, See How They Swim\, Antelope\, Owl\, Raptors\, Lake Powell\, and others. These records document the,history of the division's efforts to educate the public on the value of wildlife thereby documenting the history of wildlife in Utah.",Permanent. Retain until administrative need ends,Public,41.50 cubic feet
4415,Department of Natural Resources. Division of Wildlife Resources. Bureau of Law Enforcement,Statewide wildlife disposal receipts,1920-,Numerical by permit number,"These receipts are issued by the Wildlife Resources Division when an animal has to be destroyed. They allow the animal to be donated or sold to someone instead of discarded as provided for in UCA 23-20-6 (1990); UCA 23-20-8 (1990); and UCA 23-20-9 (1990). There are four copies of this receipt. One goes to the recipient\, one to the officer (record series #5245)\, one to the regional office (record series #5236)\, and one to the Salt Lake office (this record series). The Salt Lake office keeps a separate file for their regional copies in order to maintain administrative efficiency. Information includes identification of individual and identification and count of wildlife species.",Retain for 2 year(s),Private,
8544,Department of Natural Resources. Division of Wildlife Resources. Bureau of Law Enforcement,Investigative reports,1973-2009.,Numerical by case number,"Investigative reports\, continuation reports\, progress reports\, and closing reports. Wildlife law enforcement officers are required to make a report on violations as authorized under UCA 23-20-1 (1995) whenever any portion of the Wildlife Code is violated. Wildlife Resources may revoke but not deny a license to an individual\, therefore some reports are used long-term after prosecution to revoke the licenses of individual who habitually violate the Wildlife Code. Most reports\, however\, have a short-term value. Additional information may includes whether or not civil action was taken\, a license was required\, or a reward was recommended\, and the final disposition of the case.",Retain for 10 year(s) after case is closed,Protected,
10576,Department of Natural Resources. Division of Wildlife Resources. Bureau of Law Enforcement,Auction files,1970-,Alphabetical by last name,"These records document the confiscation of a wildlife code violator's equipment (firearms\, traps\, etc.) by a court. They may include equipment seizure cards except at this stage the seized property has been confiscated and has a ""Confiscated"" slip attached which shows what court confiscated the equipment and on what date. Confiscated equipment is then put up for auction. Information in this series may also include surplus or abandoned property documentation.",Retain for 3 year(s) after disposition of asset,Private,
4420,Department of Natural Resources. Division of Wildlife Resources. Bureau of Law Enforcement,License suspension files,1920-,Alphabetical by licensee's surname,"These records are created by wildlife enforcement officers to revoke the hunting or fishing license of an individual who has violated the rules and regulations of the wildlife code. These records provide justification for suspending licenses and background information for subsequent violation investigations. Records may include notice of the license suspension\, the hearing officer's decision and order report\, a notice of right to appeal decision\, and a certificate of service indicating that the individual received the citation via certified mail.",Retain for 65 year(s),Public,
28376,Department of Natural Resources. Division of Wildlife Resources. Bureau of Law Enforcement,Law Enforcement Section Video Recordings,2013-,"Chronological by date, then alphabetic by officer","This series consists of electronic video or audio recordings from police vehicles\, body worn cameras\, or other video or audio recording devices. Filming is automatically activated when the officer turns on their emergency equipment or activated by the officer. The electronic recordings document an officer's response to a police call or other public encounter that is required to be recorded by statute\, rule\, or policy.",Retain until administrative need ends,Public,
26001,Department of Natural Resources. Division of Wildlife Resources. Bureau of Law Enforcement,Background waivers,2003-,Alphabetical by surname.,"Volunteers who wish to work with Utah Division of Wildlife Resources programs that involve children must fill out a background waiver. These waivers list the volunteer's name\, date of birth\, and social security number. The Division then performs a background check using the Bureau of Criminal History files to ensure that all youth program volunteers are upright citizens. The information kept in this series is for requests denied. The files contain application\, letter from director and background check. Requests that are approved are destroyed.",Retain for 5 year(s),Private,
27483,Department of Natural Resources. Division of Wildlife Resources. Bureau of Law Enforcement,Peace officer training summaries,1972-,Chronological by fiscal year,"Law enforcement officers are required to participate in forty hours of training annually to keep their peace officer certification. These records contain the names and total hours of training of each Division of Wildlife Resources law enforcement officer. The records are kept as yearly summaries. Reports of training hours are also sent to P.O.S.T. Information may include Social Security number\, employee identification number\, and/or federal employer identification number.",Retain for 5 year(s) after final action,Public,
10462,Department of Natural Resources. Division of Wildlife Resources. Bureau of Fiscal Management,Project documentation files,1992-,Alphanumerical by project,"These records are created by the Division of Wildlife Resources to document the receipt and use of federal grants from the United States Fish and Wildlife Service. Information includes beginning and ending dates for each project\, the amounts of funds apportioned for the project\, and the accomplishments of the project.",Retain permanently,Public,
10470,Department of Natural Resources. Division of Wildlife Resources. Bureau of Fiscal Management,Nonresident hunting and fishing license requests,1992-,Alphabetical by surname,These records are created by the Division of Wildlife Resources to license or grant permits to nonresidents by mail to allow them to hunt or fish in Utah. Information includes personal data and fees charged. Licenses are valid for periods varying from one day to the entire season.,Retain for 3 year(s) after expiration of permit or license,Private,
24440,Department of Natural Resources. Division of Wildlife Resources. Bureau of Fiscal Management,Interagency transactions,1998-,"Numerical by agency number; thereunder, numerical by interagency transaction number","Records that document receipt of cash or transfers between state agencies in the state acounting system\, and other relevant information. Includes cash receipts (CR)\, inter-agency transactions (IAT)\, and revenue (IN) transactions.",Retain for 3 year(s),Public,
83506,Department of Natural Resources. Division of Wildlife Resources. Hunter Education,Duplicate/transfer affidavits,1967-,alphabetical by name of hunter,This file contains Hunter Education Program duplicate and/or transfer affidavits. If hunters lose their card they can apply for duplicate cards. Hunters who have competed an International Hunter Education Association (IHEA) certified course elsewhere must transfer certification to Utah after establishing residency here. These cards are tracked by a computer program. The computer list is referred to much more frequently than the copy of the card and will be kept until administrative need ends.,Retain until administrative need ends,Private,
14704,Department of Natural Resources. Division of Wildlife Resources. Native Wildlife Section,"Threatened, endangered, and candidate species records",1975-,"Taxonomically by class, thereunder from primitive to most advanced species.","This record series contains data pertaining to species that are federally listed or proposed as threatened\, endangered\, or candidate species. State and federal wildlife and land management agencies\, universities\, and contractors collect information which is used to determine species status and management needs. Information includes distribution locations\, maps\, radio telemetry information\, productivity information\, monitoring guidelines\, management plans\, biological survey information\, life history information and habitat requirements.",Permanent. Retain for 40 year(s),Public,1 microfilm reel
14705,Department of Natural Resources. Division of Wildlife Resources. Native Wildlife Section,Sensitive species records,1975-,"Taxonomically by class, thereunder from primitive to most advanced species.","This record series contains data pertaining to species listed in the Utah Sensitive Species List. State and federal wildlife and land management agencies\, universities\, and contractors collect the information which is used to determine species status and management needs. Information includes distribution locations\, maps\, radio telemetry information\, productivity information\, monitoring guidelines\, management plans\, biological survey information\, life history information and habitat requirements.",Permanent. Retain for 40 year(s),Public,
14776,Department of Natural Resources. Division of Wildlife Resources. Native Wildlife Section,General native species records,1975-,"Taxonomically by class, thereunder from primitive to most advanced species.","These records contain data pertaining to species and other taxa which are native to the state of Utah. State and federal wildlife and land management agencies\, universities\, and contractors collect information which is used to determine species status and management needs. Information includes distribution locations\, maps\, radio telemetry information\, productivity information\, monitoring guidelines\, management plans\, biological survey information\, life history information\, and habitat requirements.",Permanent. Retain for 40 year(s),Public,
14452,Department of Natural Resources. Division of Wildlife Resources. Native Wildlife Section,Falconry files,1975-,Alphabetical by surname,"These files may include Falconry License Application/Renewal/Annual Report; transfer\, escape\, and death of birds; birds hunted; where hunted; change of address; Falconry Facilities Housing Facilities Inspection; U.S.Government Wildlife form (Migratory Bird Acquisition and Disposition Report); Raptor Capture Permit; Nonresident Raptor Capture Permit Application; species of bird(s) held; and permit holder's personal data. These records are used to manage the licensing and activities of falconers as authorized under UCA 23-17-7 (1994) and explained under UAC R657-20 (1994).",Retain for 40 year(s),Private,
14770,Department of Natural Resources. Division of Wildlife Resources. Aquatics Section,Laboratory sample input logs,1990-,Alphabetical by year and number sequence,"Includes type of request\, source of sample\, date\, and sample number. These records are created by the agency to record incoming samples in order to assure they are entered in the right category and that the requests are completed. Types of requests include inspections\, surveys\, diagnostic evaluations \, and research. These are intake logs for recording incoming laboratory samples.",Retain permanently,Public,
13870,Department of Natural Resources. Division of Wildlife Resources. Aquatics Section,Cost accounting reports,1985-,Chronological,"Reports maintained by receiving and reporting units\, which document how much it costs an entity to provide a service and the fee they charge for that service.",Retain for 7 year(s),Public,
13884,Department of Natural Resources. Division of Wildlife Resources. Aquatics Section,Fish health inspection records,1987-,Alphanumerical by inspection number,"Information may include correspondence\, inspection reports\, and other material relating to fish health inspections. These records are created by Fish Health Specialists to document the request and collection of samples and laboratory results performed as a result of suspected problems or sampling. These records consist of laboratory studies and reports.",Retain for 20 year(s),Private,
21967,Department of Natural Resources. Division of Wildlife Resources. Aquatics Section,General native species records,1975-,"taxonomically by category, thereunder alphabetical by species.","These records contain data pertaining to species and other taxa which are native to the state of Utah. State and federal wildlife and land management agencies\, universities\, and contractors collect information which is used to determine species status and management needs. Information includes distribution locations\, maps\, radio telemetry information\, productivity information\, monitoring guidelines\, management plans\, biological survey information\, life history information\, and habitat requirements.",Permanent. Retain for 40 year(s),Protected,
13894,Department of Natural Resources. Division of Wildlife Resources. Aquatics Section,Water body classification records,1975-,Geographical by body of water type,"These records document the evaluation of bodies of water regarding wildlife habitats\, water quality\, type of body (lake\, stream\, etc.)\, in order to monitor the ecosystem of the state's aquatic wildlife resources and habitats. Information includes lab results\, reports\, field studies\, and evaluation criteria matricies. These records assist the agency in detecting trends\, foreseeing problems\, and determining where intervention is needed.",Permanent. Retain for 20 year(s),Public,
21968,Department of Natural Resources. Division of Wildlife Resources. Aquatics Section,Sensitive native species records,1975-,"Taxonomically by category, thereunder alphabetical by species.","This record series contains data pertaining to species listed in the Utah Sensitive Species List. State and federal wildlife and land management agencies\, universities\, and contractors collect the information which is used to determine species status and management needs. Information includes distribution locations\, maps\, radio telemetry information\, productivity information\, monitoring guidelines\, management plans\, biological survey information\, life history information and habitat requirements.",Permanent. Retain for 40 year(s),Protected,
24965,Department of Natural Resources. Division of Wildlife Resources. Aquatics Section,Colorado River fish management and research records,ca. 1995-,"Chronological by year, thereunder alphabetical by subject","These are records documenting the agency's participation in projects funded by the Upper Colorado River Recovery Implementation Program. The program works along the Colorado River system to enhance the preservation of habitat for and recovery of the Humpback Chub\, Bonytail\, Colorado Pikeminnow\, and the Razorback Sucker. The Upper Colorado River Recovery Implementation Program is Denver based joint effort managed by the Federal Fish and Wildlife Service. Other participating agencies include the Federal Bureau of Reclamation\, Federal Bureau of Land Management\, the Utah Reclamation and Mitigation Conservation Commission\, local water conservancy groups and the biology departments of some area universities. Program activities include monitoring the species\, habitat enhancement\, genetic research\, stocking and hatchery propagation. Types of records included are summaries of meetings with other participating agencies\, comments on draft documents from peer reviews\, correspondence about meetings,or field trips and work on specific projects within the program.",Permanent. Retain for 32 year(s),Protected,
25309,Division of Wildlife Resources. Fisheries Management Section,Urban wildlife research records,1980-1989.,Alphabetical by project name.,"These records were collected by former Non-game Section Chief Randy Radant to research the creation\, implementation and administration of agency programs related to urban planning. Programs include instructions for resident backyard habitat development to favor\, or not favor\, certain wildlife species\, landscaping and xeriscaping\, animal control and wildlife assistance\, and the agency's involvement in developing Dimple Dell\, City Creek Park and the walkway along the Jordan River wetlands. The records also contain information about urban planning programs in Maryland\, New York\, Oregon\, Iowa\, Washington and Idaho. Copies of information and education pamphlets created by the agency\, non-profit organizations and various in-state and out-of-state governmental entities about related programs\, related magazine and newspaper articles are included. These records were used in early planning of the Urban Fisheries Program and Project Wild in Utah\, wherein the agency provides teaching materials to,elementary schools about aquatic species native to Utah. Information includes names of agencies\, names of programs\, dates of program implementation\, program details and agency contact information.",Retain for 40 year(s),Public,
2832,Department of Natural Resources,Recruitment files,1988-,Alphabetical by position,"Correspondence\, letters\, telegrams\, offering appointments to potential employees. These files contain offers that are declined. Those offers accepted will be maintained in the employee personnel file.",Retain for 2 year(s),Private,
10864,Department of Natural Resources,Position change requests and authorizations,1967-,"Alphabetical by division, thereunder chronological","Documents used to create new positions\, abolish old ones and change existing state employee positions. Common name DHRM 9. Formerly called UPM-13's.",Retain for 3 year(s),Public,
27168,Department of Natural Resources,Drainage management plans,2003.,Chronological by year.,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",Permanent. Retain for 1 year(s),Public,
28829,Department of Natural Resources,Executive correspondence,1967-,,"These records support the department's function to coordinate and balance the State's stewardship of our natural resources. Executive correspondence documents the decision-making process at the highest level.,Incoming and outgoing business-related correspondence\, regardless of format or mode of transmission\, that provides unique information relating to the functions\, policies\, procedures or programs of an agency. These records document executive decisions made regarding agency interests. Executive decision makers may include the Director\, Chief Administrative Officer\, Public Information Officer or other internal administrators as identified by the executive office.",Permanent. Retain until separation,Public,
27839,Department of Natural Resources,Division correspondence,1989-,"Alphabetical by name, thereunder chronological by year","Business-related correspondence which provide unique information about agency functions\, policies\, procedures\, or programs. These records document material discussions and decisions made regarding all agency interests\, and may originate on paper\, electronic mail\, or other media. This correspondence is filed separately from program case files\, and project files.",Permanent. Retain for 5 year(s),Public,
722,Department of Natural Resources. Office of Energy and Resource Planning,Budget reports,1982-2005.,None.,"These reports are originals\, copies of which are sent to the state budget offices. Some budget working papers are filed with the reports as well as trial run and final run copies of the reports. The governor and legislature decide appropriations based on these reports. The agency also uses past reports to review past requirements and calculate future expenditures.",Permanent. Retain for 3 month(s),Public,
2867,Department of Natural Resources. Geological Survey,Special studies reports,1962-,Numerical by study number which is generally chronological,"Documents created by the agency\, including pamphlets\, reports\, leaflets\, file manuals\, annual reports\, other published or processed documents\, and the last manuscript report\, if not published\, relating to management projects.",Permanent. Retain until administrative need ends,Public,1.50 cubic feet 1 microfilm reel
353,Department of Natural Resources. Office of Energy and Resource Planning,Superconducting Super Collider proposal,1987.,Numerical by volume number.,These records consist of Utah's proposals submitted to the Department of Energy on 2 September 1987. This was an attempt to secure the federal government's superconducting super collider project. These records are bound volumes sent to Washington D.C. and returned to the Utah Energy Office. The file contains the Cedar Mountain Siting and Ripple Valley Siting proposals plus the first and second reports of a study conducted by Dames & Moore.,,Public,1.35 cubic feet
7125,Department of Natural Resources. Geological Survey,Publications,1949-,Chronological,"Documents created by the agency\, including pamphlets\, reports\, leaflets\, file manuals\, and other published or processed documents. These records include administrative\, legal\, and fiscal information; geological; legislative action; and all other activities of the Geological and Mineral Survey. Consists primarily of isolated publications not part of a more specific series.",Permanent. Retain until administrative need ends,Public,1.70 cubic feet 2 microfilm reels
6221,Utah Geological and Mineral Survey,Special reports,i 1947-1987.,None,"Holdings: 1947: ""Guidebook to the Geology of Utah;"" 1965: ""Drilling Records for Oil and Gas in Utah;"" 1973: ""Earthquake Fault Investigation and Evaluation;"" 1977: ""An Evaluation of the Effect of Proposed Lake Level and Salinity Control Measures on the Brines of the Great Salt Lake;"" 1987: ""Geology and Grand County""",,Public,
6183,Department of Natural Resources. Geological Survey,Annual reports,1952-,Chronological,"This series contains reports of activities from the previous year with information pertaining to the governing board\, organization\, work programs\, personnel\, projects\, outside activities\, and finances.",Permanent. Retain for 5 year(s),Public,1 microfilm reel
20953,Department of Natural Resources. Geological Survey,Agency personnel files for temporary employees,1990-2017.,Alphabetical by employee's last name,Copies of correspondence and forms maintained in the personnel file of a temporary employee. This does not include personnel records created for specific federal programs.,Retain for 1 year(s),Private,
23088,Department of Natural Resources. Geological Survey,Fixed asset inventory,ca. 1990-,Chronological by year and month,"These records are used to track and control capital outlay such as office equipment (chairs\, typewriters\, etc.) and other fixed assets including tools\, machinery\, and other large equipment.",Retain for 2 year(s),Public,
22232,Utah Geological and Mineral Survey,Oil and gas field studies,1972-1976.,Chronological,"This series contains oil and gas studies with information pertaining to the project\, geology\, conclusions\, charts and illustrations.",,Public,1 microfilm reel
83167,Department of Natural Resources. Geological Survey,Weatherization report,1981-,alphabetical by contractor's name,"These are contracts with 10 agencies to do weatherization of low income homes. The files includes information on who did the work\, where it was done\, cost of the work\, etc. Two of the largest contractors are the Piute and Goshute Indian Tribes.",Retain for 10 year(s),Public,
22896,"Department of Natural Resources. Board of Oil, Gas and Mining",Biennial report,1954-1956.,Chronological by date.,"This series contains reports of Board of Oil and Gas Conservation activities from the previous two years with information pertaining to oil\, gas\, mining\, conservation\, legislation\, agency activities\, drilling and development\, wells\, and fiscal and financial operations.",,Public,0.20 cubic foot 1 microfilm reel
9645,"Department of Natural Resources. Division of Oil, Gas, and Mining",Scofield mining region photographs,"1900, 1916, 1981.",None,"These photographs were part of a historical and cultural resources inventory included in a mining application packet. There are two sets of photographs. The first set\, black and white prints\, shows the area as it appeared around the turn of the century (1900 and 1916). The second\, color prints taken in 1981\, shows how the area had changed.,Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101(7)(2017) and 9-7-208(4)(2006).",,Public,
3021,Department of Natural Resources. Board of Oil and Gas Conservation,Publications,1959-1967.,Chronological by date.,"Documents created by the agency\, including pamphlets\, reports\, leaflets\, file manuals\, and other published or processed documents. These records include information on administration\, legal matters\, fiscal and financial operations\, oil\, gas\, mining\, engineering\, and all other activities of the Board of Oil and Gas Conservation. Consists primarily of isolated publications not part of a more specific series.",,Public,1.35 cubic feet
7443,"Department of Natural Resources. Division of Oil, Gas, and Mining",Hearing files,1956-,Numerical by cause number,"This is a record of the hearings by the board in its capacity as the regulatory authority for oil drilling and mining. Hearing matters include revision of rules\, applications for orders and exceptions to orders\, applications for rights determination\, etc. Included in the files are hearing transcripts\, petitions\, orders\, exhibits\, motions\, affidavits\, and notices of public hearings.",Retain permanently,Public,1 microfilm reel
19007,Division of State Lands,Wild fire planning maps,ca. 1970-1981.,none,Wildfire planning maps including vegetation maps and maps predicting rate and direction of fire spread.,,,1 microfilm reel
25662,"Department of Natural Resources. Division of Forestry, Fire and State Lands",Fire reports,1963-,Chronological by calendar year.,"In cooperation with counties\, the Division of Forestry\, Fire and State Lands provides wild land fire protection for non-federal\, unincorporated forest\, range\, and watershed lands. Fire reports are prepared and submitted by division personnel at the conclusion of a fire suppression effort. The reports include information on fire location and origin\, land ownership\, fire cause\, suppression costs\, acres burned\, and resource damage. The reports are used for statistical analyses\, occasional litigation\, and determination of interagency responsibility for suppression costs. Field offices submit data electronically to the Salt Lake City office.",Permanent. Retain for 7 year(s),Public,
25664,"Department of Natural Resources. Division of Forestry, Fire and State Lands",Forest health monitoring and inventory and analysis agreements,1999-,Chronological by calendar year.,"The Division of Forestry\, Fire and State Lands participates in interagency forest health and forest inventory activities. The Division maintains a record of requests for access by either state or federal crews to install permanent forest health monitoring (FHM) or forest inventory and analysis (FIA) plots on state or private lands. This series consists of contracts or agreements between the Division and the US Forest Service concerning FHM and FIA plots. It also includes letters of permission to access private lands and land administered by other agencies.",Retain for 10 year(s),,
25672,"Department of Natural Resources. Division of Forestry, Fire and State Lands",Accounts receivable invoices,1994-,Numerical by Salt Lake number or Lone Peak number.,"These are invoices billing non-state agencies or institutions for supplies\, services or repairs provided by an agency. Examples of goods and services provided include fire fighting equipment\, safety equipment\, fire fighter services and conservation project services.",Retain for 4 year(s),Public,
25907,"Department of Natural Resources. Division of Forestry, Fire and State Lands",Cost-sharing case files,1992-,Chronological by file initiation date,"The Division of Forestry\, Fire and State Lands administers federal pass-through funds to assist eligible landowners who are willing to implement conservation practices on their land. This federal assistance includes cost-sharing funds available through the Stewardship Incentives Program\, Multi-Resource Stewardship\, Forest Land enhancement Program\, and other miscellaneous programs. To participate\, eligible landowners must apply for and receive Division approval for the conservation practices they propose to implement. Once the Division obligates funds\, landowners can be reimbursed for up to 75 percent of the cost of implementing the practice. They are obligated to maintain the improvement for at least ten years. The Division conducts annual inspections to ensure that the improvement or practice is being maintained. These cost-sharing case files include applications\, conservative practice proposals\, correspondence\, funding documentation\, and inspection reports.",Retain for 3 year(s) after case is closed,Public,
25756,"Department of Natural Resources. Division of Forestry, Fire and State Lands",Operator notification files,2002-,Chronological by intent and notification number,"The Division of Forestry\, Fire and State Lands administers the Utah Forest Practices Act (UCA 65A-8(a) (2004)). The law requires timber operators to register with the division and to provide thirty days advance notice of their intent to conduct forest practices\, which are reforestation or tree harvesting activities. Notifications include names of land owners and operators as well as descriptions of location and extent of forest harvesting. The division acknowledges registration by issuing a notification of intent number. The division also provides operators with guidance\, technical assistance\, and information on water quality guidelines. This process helps the division to track timber harvesting activities on state and private land in Utah.",Retain for 10 year(s),,
25415,"Department of Natural Resources. Division of Forestry, Fire and State Lands",U.S. Geological Survey (USGS) Great Salt Lake contracts,1995-,Chronological by contract date,"These are contracts with the United State Geological Survey (USGS) regarding elevation readings of the north and south arms of the Great Salt Lake\, and measuring flow volumes through the culverts and breach in the Union Pacific causeway on the lake. By contractual agreement the USGS provides information to the division (Division of Forestry\, Fire and State Lands) as part of long-term salinity and lake level monitoring on the Great Salt Lake. The information is used by the division and other Department of Natural Resources (DNR) agencies to better understand the exchange of brines between the two arms of the lake in order to protect the lake ecosystem. The information includes contract beginning and ending dates\, terms of agreement\, authorizing signatures\, and periodic reports on flow measurements.",Retain for 5 year(s),Public,
25653,"Department of Natural Resources. Division of Forestry, Fire and State Lands",Rights of entry,1988-,Numerical by right of entry number.,"The Division of Forestry\, Fire and State Lands manages approximately 1.5 million acres of sovereign land (UCA 65A-7-1\, et seq. (2004)). The Division's responsibility for managing State lands includes authorizing and monitoring those entering State land to conduct research for commercial purposes. Rights of entry track compliance with Division regulations. Documents in this series include applications and supporting documents\, approvals\, and rights of entry documents.",Retain for 10 year(s) after resolution of issue,Public,
25659,"Department of Natural Resources. Division of Forestry, Fire and State Lands",Personal fire fighter information,1975-,Alphabetical by last name.,"These records identify fire fighter-related training and experience of persons who now work for or who previously have worked for the Division of Forestry\, Fire and State Lands. The record of training and qualifications is needed to ensure that only persons qualified for various fire fighting assignments are given those assignments. In some cases the training and experience records are generated by the Division\, in other cases they are generated by cooperating agencies and provided to the Division. The records include training certificates and evaluations\, task books\, fire experience\, incident performance reviews and relevant correspondence.",Retain for 5 year(s),Public,
25652,"Department of Natural Resources. Division of Forestry, Fire and State Lands",Easements and rights of way,1948-,Numerical by right of way or easement number.,"The Division of Forestry\, Fire and State Lands manages approximately 1.5 million acres of sovereign land. As part of management responsibilities\, the Division establishes rules for the issuance of easements on\, through\, and over state land\, and price schedules for the same (UCA 65A-7-8 (2004)). This series documents compliance with all Division authorized easements and rights-of-way. Records include easement applications\, notes\, correspondence\, formal records of decision\, and easement and rights-of-way documents.",Retain permanently,Public,
25660,"Department of Natural Resources. Division of Forestry, Fire and State Lands",Forest health assessments,1999-,"Alphabetical by area office designation (Bear River, Central, Northeast, Southeast, Southwest, Wasatch Front)","The Division of Forestry\, Fire and State Lands provides assistance to private land owners and offers advice about preserving\, protecting and managing forest and other lands throughout the state (UCA 65A-8a-106)(2004). These assessments track the risk and development of disease or insect infestation in trees. Division field staff prepare a variety of plans for private landowners\, depending on the landowner's management objectives. Forest health assessments are routinely included in these plans. Forest health assessments may be used as stand-alone reports or inclusion in private-owner management plans.",Retain for 10 year(s),,
849,Office of the State Engineer,Underground water fees paid account book,1935-1938.,Alphanumerical,,,Public,
858,Department of Natural Resources. Division of Water Rights,Deseret Irrigation Company court case transcript,1926.,Alphanumerical.,"Court case transcripts regarding the Deseret Irrigation Company\, Sevier River Land and Water Company\, the Sevier Bridge Reservoir\, the Piute Reservoir\, and other parties with water rights interests in the area.",,Public,
867,Office of the State Engineer,Hatchtown Reservoir project records,1906-1918.,Alphanumeric by office assigned project code.,Details purchases of goods and services.,,Public,1.05 cubic feet
871,Office of the State Engineer,Snow and water survey data,1934-1957.,Chronological by date.,,,Public,0.70 cubic foot
874,Office of the State Engineer,Underground water survey data,1930-1955.,Alphabetical by county,"Predominantly correspondence among the State Engineer's headquarters\, its fieldcrew\, and water users regarding surveys measuring well and spring flows around the state.",,Public,
847,Department of Natural Resources. Division of Water Rights,Correspondence,1897-,Alphanumerical.,"Correspondence documents the administration or management of the State Engineer's Office\, office organization\, its policies\, procedures and achievements. Includes financial letter books\, A-D\, 1907-1921\, an unusually detailed account of individual expenditures\, and a letter book for specifications and bill of materials\, 1903-1905 which is also extremely detailed.",Permanent. Retain until administrative need ends,Public,
876,Office of the State Engineer,Water project account books,1903-1921.,Alphanumerical,,Permanent. Retain for 1 year(s),,
883,Office of the State Engineer,Canals water statistical data,1921-1929.,Alphanumerical,Recordings of water gauge height in feet and discharge in second-feet for canals.,,Public,
885,Office of the State Engineer,Well survey data,1935-1941.,Alphanumerical,,,,
886,Department of Natural Resources. Division of Water Rights,River survey negatives,undated.,geographic,"Surveys of the Weber River and the Logan River areas are recorded on these glass plate negatives. Images on the plates are of topographic maps\, each showing details of a specific township\, section\, and range. Two different sizes of glass plates were used. Most measure 6 1/2 x 8 1/2 inches but 8 x 10 plates were also used.",,Public,
2381,Office of the State Engineer,Water appropriation proof registers,1929-1937.,Alphanumerical,,,,
2380,Office of the State Engineer,Water appropriation statistical reports,1964-1965.,Alphanumerical,,,,
2382,Office of the State Engineer,Water appropriation correspondence,1909-1946.,Alphanumerical,,,,
1073,Department of Fish and Game,Regional inspection reports,1962-1965.,Alphanumerical,,Permanent. Retain for 1 year(s),,
83520,Department of Natural Resources. Division of Wildlife Resources. Bureau of Law Enforcement,Hunter safety instructor's list file,1978-,chronological,"This file is a computer printout of all instructors licensed by Wildlife Resources to instruct the hunter safety courses. Included is: region\, region address\, name of instructor and address\, instructor occupation\, certification number and date of certification.",Retain for 1 month(s) after superseded,Private,
10459,Department of Natural Resources. Division of Wildlife Resources. Bureau of Fiscal Management,Apportionment records,1992-,Alphanumerical by card file number,These records are created by the agency's federal aid accounting technician in order to keep track of the apportionment and expenditure of federal grant money. Information includes amounts of federal apportionments and names and dates of projects.,Retain for 5 year(s),Public,
83523,Department of Natural Resources. Division of Wildlife Resources. Bureau of Law Enforcement,Hunter safety program/KUED,1966-1977.,chronological,"This file contains the format and scripts of a hunter education program aired on KUED. There were 16 segments and they were aired twice a year. The final test was taken at a time and place designated by Wildlife Resources. The file includes promotional advertising\, correspondence and scripts for each seqment.",Permanent. Retain for 5 year(s),,
10464,Department of Natural Resources. Division of Wildlife Resources. Bureau of Fiscal Management,Rejected license agent applications,1992-,Chronological,These records are created by the Division of Wildlife Resources to document the rejection of certain individuals to be license agents for the division. Information includes business and financial data as well as comments and recommendation of agency.,Retain for 3 year(s),Private,
14702,Department of Natural Resources. Division of Wildlife Resources,Correspondence,1975-,by subject heading,"Business-related messages that document work accomplished\, transactions made\, or actions taken. These records do not offer unique information about agency functions\, programs\, or policies\, though they may cite them. These records may originate on paper\, electronic mail\, or other media.",Retain for 3 year(s),Private,
13886,Department of Natural Resources. Division of Wildlife Resources. Aquatics Section,Fish health survey records,1990-,Alphanumerical by topic,"These records are created by Fish Health Specialists and consist of scientific studies on specific projects relating to fish health in Utah. Information includes laboratory results\, protocols\, lab specimens\, computer data and print-outs\, survey results\, and reports.",Retain for 20 year(s),Public,
22658,Department of Natural Resources. Division of Wildlife Resources,Proclamations,1932-,Chronological by date.,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",Permanent. Retain until administrative need ends,Public,0.20 cubic foot 1 microfilm reel
14085,Department of Fish and Game,Fisheries reports,1908-1953.,chronological,,,,5 microfilm reels
22528,Department of Natural Resources. Division of Wildlife Resources,Cougar annual reports,1974-,Chronological by date.,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",Permanent. Retain until administrative need ends,Public,0.35 cubic foot 1 microfilm reel
22556,Department of Natural Resources. Division of Wildlife Resources. Aquatics Section,Spotted frog reports,1991-,Chronological.,"This series contains reports about the spotted frog with information pertaining to distribution\, conservation\, habitat\, translocation\, population\, study area\, methods\, and management recommendations.",Permanent. Retain until administrative need ends,Public,0.35 cubic foot
24972,Department of Natural Resources. Division of Wildlife Resources. Aquatics Section,Virgin River fishes management and research records,ca. 1990-,"Chronological by year, thereunder alphabetical by subject","These records document the agency's role in projects funded by the Virgin River Resource Management and Recovery Program\, a multi-agency effort focused on the recovery and restoration of the habitat for species of fish that are federally listed as threatened or endangered\, or listed with the state as a conservation species. Examples of species studied and assisted as a part of this program are the Virgin Spinedace\, the Virgin River Chub\, and the Woundfin. Other participating agencies are State Wildlife Resources\, Federal Fish and Wildlife Service\, Federal Bureau of Reclamation\, Federal Bureau of Land Management\, local conservation districts and the biology departments of some local universities. Agency responsibilities include monitoring projects documenting population growth\, including reproduction; health of species population; genetic research; study of predators\, natural and otherwise; and habitat enhancement. Records include meeting summaries documenting interaction with other,agencies\, research proposals and results\, correspondence and work on specific areas within the project.",Permanent. Retain for 32 year(s),Protected,
2399,Department of Natural Resources,Ground water technical reports,1972-,Alphanumerical,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",Permanent. Retain until administrative need ends,Public,
3136,Department of Natural Resources,Public land law review commission records,1969-1970.,Alphanumerical,,Permanent. Retain for 1 year(s),,
2835,Department of Natural Resources,Terminated schedule B employees files,1987-,Alphabetical by employee,"1988 General Retention Schedule 12:1 (30 years),retirement/deferred compensation plan notification (ADNT-2). May contain documentation on employee withholding\, completion of course certificates\, conflict of interest letters\, incentive award results\, letters of commendation\, leave records\, health records\, and leave adjustment reports.",Retain for 65 year(s) after separation,Private,
27753,Department of Natural Resources,Purchase orders,1997-,Numerical by purchase order number,Orders used to document the purchase transaction and to notify the agency of purchase approval.,Retain for 4 year(s),Public,
26747,Department of Natural Resources. Division of Wildlife Resources,Migratory game bird surveys,2003-,Numerical by customer identification number,"These records contain unique information in rough notes or drafts assembled or created and used to prepare or analyze other documents. The information adds proper understanding to the formulation and execution of policies\, decisions\, actions\, or responsibilities.",Retain for 1 year(s),Private,
26799,Department of Natural Resources. Division of Wildlife Resources,Conservation program records,2000-,Alphabetical then Chronological by year,These geospatial records detail the locations of threatened and endangered species and watershed restoration areas.,Retain permanently,Protected,
28553,Department of Natural Resources. Division of Wildlife Resources,Big Game Investigations and Recommendations,1952-1987.,Chronological by year,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",,Public,2.00 cubic feet
26465,Department of Natural Resources. Division of Wildlife Resources,Youth release waiver forms,1997-,Numerical by individual hunting event.,"A signed form is required for youth hunters to participate in hunts offered by the Utah Division of Wildlife Resources. The chukar and pheasant youth game hunts are examples of hunts conducted throughout Utah on state wildlife management areas. These forms contain the hunting event area name\, date\, youth name\, parent/guardian name and signature.",Retain for 1 year(s),Private,
27221,Department of Natural Resources. Division of Wildlife Resources,Drainage management plans,2003-,Chronological by year,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",Retain permanently,Public,1.00 cubic foot
83501,Department of Natural Resources. Division of Wildlife Resources,Release and indemnification agreement file,1987-,chronological,"This file contains release of liability\, for the State\, from injury arising from using scare devices. These devices are provided by the State and used by landowners to scare depredating animals from their property. Devices included are firecrackers\, fuse rope\, shot shells and chemical repellants.",Retain for 3 year(s),Private,
83505,Department of Natural Resources. Division of Wildlife Resources,Closed to hunting procedures,1984-,alphabetical by city,"In order for a council to close a municipality to hunting they must go through Wildlife Resources. These files contain correspondence\, applications\, authorization to close\, etc.",Retain for 25 year(s),,
83518,Department of Natural Resources. Division of Wildlife Resources,Depredation hunter pool authorization,1983-,chronological,"This file contains authorizations to hunt depredating game animals (deer\, elk\, etc.) Information included is the number of animals being hunted\, species\, date of kill and days hunted.",Retain for 3 year(s),Private,
83588,Department of Natural Resources. Division of Wildlife Resources,Resource analysis case files,1968-,alphabetical by project name,"The Section of Resource Analysis analyzes the impacts on the environment of proposed projects which includes\, but are not limited to\, stream alterations\, Federal Energy projects\, Oil\, Gas and Mining projects and the Central Utah Project. The files may include plat maps of the proposed project area\, suggestions to minimize impacts or decisions against the project\, analysis\, and other pertinent facts.",Retain for 5 year(s) after case is closed,,
83481,Department of Natural Resources. Division of Wildlife Resources,Annual hunter questionnaire,1984-,chronological,"This file is questionnaires which access the game harvest. It is done by anonymous response and includes such information as: what was killed\, where\, when and how long the hunter had been hunting.",Permanent. Retain for 10 year(s),,
83483,Department of Natural Resources. Division of Wildlife Resources,Conservation reserve practices files,1968-,chronological,This is a federal/state program. A farmer or rancher agrees to take certain portions of his land out of production and reseed or reforest for game habitat improvement. The state pays for 1/2 of the seed and the federal government pays for the other 1/2.,Permanent. Retain for 10 year(s) after end of project or program,Public,
83484,Department of Natural Resources. Division of Wildlife Resources,Upland game annual reports,1951-,Chronological,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",Permanent. Retain until administrative need ends,Public,2.00 cubic feet 1 microfilm reel
83490,Department of Natural Resources. Division of Wildlife Resources,Game management board files,1985-,chronological,"This file includes correspondence\, minutes\, hunting proposals\, recommendations\, maps of reserve areas\, and pellet group conditions and count reports.",Permanent. Retain until administrative need ends,,
2868,Department of Natural Resources. Geological Survey,Investigation reports,1963-,Numerical by report number,"The investigation reports are usually in response to requests from state agencies. These reports contain an introduction\, background and purpose\, location and geological setting\, scope of work\, study methods\, interpretations\, conclusions\, references\, charts and maps.",Permanent. Retain until administrative need ends,Public,1.00 cubic foot 1 microfilm reel
10471,Department of Natural Resources. Division of Wildlife Resources. Bureau of Fiscal Management,Disabled hunting registration certificates,1980-,Chronological,"The Wildlife Resources Division creates these records to authorize individuals to take protected wildlife from a vehicle if they are paraplegic or otherwise permanently disabled as provided under UCA 23-20-12 (1992). The certificates are valid for one year. Documents are created electronically and stored in a data base. Files include application\, agent copy of Dura image paper\, and any attached documentation.",Retain for 3 year(s) after expiration of permit or license,Private,
10461,Department of Natural Resources. Division of Wildlife Resources. Bureau of Fiscal Management,Lifetime combination hunting and fishing license applications,1984-,Numerical by lifetime license number,"These records are created by the Division of Wildlife Resources in order to document and monitor the application and licensing of citizens applying for a lifetime license. The records are also used to keep the computer files current in order that each lifetime license holder receives an up-to-date and accurate combination hunting and fishing license each year. Information includes application\, changes of address\, changes in physical description\, and related correspondence.",Retain permanently,Private,
27939,Department of Natural Resources. Division of Wildlife Resources. Hunter Education,Hunter Education Program instructor time sheets,1978-,numerical by class number and type,"These are instructor time sheets for the various Hunter Education Program classes held by the state. The records are used to document courses taught and hours volunteered. Hours volunteered are used to document federal matching funds under the Pittman/Robertson Act. These time sheets include course information\, instructor name\, instructor ID number\, telephone number\, dates volunteered\, and hours volunteered.",Retain for 3 year(s),,
83521,Department of Natural Resources. Division of Wildlife Resources. Hunter Education,Hunter education instructor's certification files,1983-,alphabetical,"These files are the application and certification for an instructor to instruct hunter safety courses. Files include application information\, certification number\, and date of certification.",Retain for 1 year(s) after separation,Private,
83507,Department of Natural Resources. Division of Wildlife Resources. Hunter Education,Hunter safety licenses,1978-,numerical by class number,"According to UCA 23-19-11\, persons born after December 31\, 1965\, must show proof that they have taken a hunter safety class before they can be issued a hunting license. Proof of licensing is kept in case of a lost card. However\, the computer printout is referred to much more than the cards and will be kept until administrative need ends.",Retain for 1 year(s),Private,
14743,Department of Natural Resources. Division of Wildlife Resources. Native Wildlife Section,Hunting or pursuit questionnaires,1975-,Chronological by year,"These files consist of questionnaires mailed out to hunters and returned to the Division of Wildlife Resources and may include Fall Bear Questionnaire\, Utah Cougar Questionnaire\, Cougar-Bear Pursuit Questionnaire\, and cover letters. Information may include resident status\, bear or cougar unit\, pursuit information\, days hunted\, bears/cougars treed/cornered/observed\, bears/cougars killed\, hunting method\, years hunted\, opinions\, hound hunter information\, archery-bait hunter information\, comments\, statistics\, chart\, and map. These records are used to obtain harvest data for Utah's cougar and bear population.",Permanent. Retain for 13 year(s),Private,
14797,Department of Natural Resources. Division of Wildlife Resources. Native Wildlife Section,Cougar/Bear incident files,1991-,,"Cougar/Bear Incident Forms. Information includes type of incident\, date\, number of cougar or bear involved\, who reported the incident\, number of individuals present\, location\, surrounding land use\, surrounding cover\, action taken\, who completed the report\, and a detailed narrative of the incident. These records are created by the division to identify potential cougar/bear interactions with humans in order to ensure public safety by reporting wilderness incidents as well as appearances of predatory wildlife in urban areas. These are records of predatory wildlife incidents with people which include sightings\, encounters\, and attacks.",Permanent. Retain for 20 year(s),Private,
23086,Department of Natural Resources. Geological Survey,Press releases,ca. 1980-,Chronological by distribution date,These are copies of prepared statements or informational announcements made by the Utah Geological Survey and issued to the news media. The press releases are used to inform the general public of important events and announcements.,Permanent. Retain for 5 year(s),Public,
23094,Department of Natural Resources. Geological Survey,Contract purchasing files,ca. 1980-,"Chronological by year, thereunder Numerical by payment voucher number","Files which document transactions of $10\,000 or less and construction contracts under $2\,000. They include contract\, requisition\, purchase order and lease records\, correspondence\, related records pertaining to award\, administration\, receipt\, inspection\, and payments.",Retain for 7 year(s),Public,
26806,Department of Natural Resources. Geological Survey,Geological hazards records,1996-,Alphanumerical by name then scale,"These geospatial records contain statewide hazards maps\, quadrangle hazards maps\, ground-shaking maps\, liquefaction maps\, earthquake fault maps\, radon hazards maps\, shallow ground water and related hazards in Utah\, flood hazards from lakes and failures of dams in Utah.",Permanent. Retain for 6 month(s),Public,
14654,Department of Natural Resources. Division of Wildlife Resources. Aquatics Section,Uinta Mountains aerial photographs,1956-,Alphabetical by drainage area,"These photographs are of the drainage areas of Ashley Creek\, Dry Gulch\, Lake Fork\, Provo River (Soapstone Basin)\, Swift Creek\, Weber River\, Whiterocks (East Fork)\, Yellowstone (West Fork)\, Uinta River\, Uinta River (Atwood Basin)\, and Uinta River (Gilbert Basin). These records document changes in the environment that would effect wildlife habitats.",Permanent. Retain for 5 year(s),Public,
22229,Department of Natural Resources. Geological Survey,Guidebooks to the Geology of Utah,1947-,Chronological.,"This guidebooks include geological features with information pertaining to history\, geology\, surveys (road logs)\, plates\, charts\, illustrations and maps.,Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",Permanent. Retain for 2 year(s),Public,0.35 cubic foot 1 microfilm reel
26807,Department of Natural Resources. Geological Survey,State paleontology records,1977-,Numerical by scale,"These geospatial records contain visitor information guide to fossils in Utah.,Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",Permanent. Retain for 6 month(s),Public,1 microfilm reel
24968,Department of Natural Resources. Division of Wildlife Resources. Aquatics Section,"Roundtail Chub, Bluehead Sucker and Flannelmouth Sucker conservation records",2002-,"Chronological by year, thereunder alphabetical by subject","These records document the agency's effort in the conservation of three species of fish. The State of Utah is the sponsor for this multi-agency program\, which includes State Wildlife Resources\, Federal Fish and Wildlife Service\, Federal Bureau of Reclamation\, Federal Bureau of Land Management and the biology departments of various local universities. Agency responsibilities include monitoring the species; research\, including genetic research; and habitat enhancement. Records include drafts of the multi-agency conservation agreement and strategy for state-wide and range-wide plans\, meeting summaries documenting interaction with other agencies\, research proposals and results\, correspondence and work on specific projects within the program.",Permanent. Retain for 32 year(s),Protected,
22705,Department of Natural Resources. Board of Oil and Gas Conservation,Monthly royalty reports,1963-1972.,Chronological,"This series contains monthly reports for royalties from oil and gas for Indians\, the United States and the State of Utah.",,,
8618,"Department of Natural Resources. Division of Oil, Gas, and Mining",Accounting personnel policy manuals,1983-,Numerical by policy number,These are policies and procedures relating to personnel matters.,Retain until superseded,,
8619,"Department of Natural Resources. Division of Oil, Gas, and Mining",Accounting indirect cost negotiation agreement,1980-,Chronological,This is an agreement negotiated between the federal government and the division as to how indirect costs will be allocated for grant funding. It includes both the final agreement and the work papers.,Retain for 4 year(s) after superseded,,
7743,"Department of Natural Resources. Division of Oil, Gas, and Mining",Inspection and Enforcement notice of violation files,1980-1999.,Numerical by permit number,"This is the record of enforcement action taken against mine operators in the state for violations of the Utah Coal Mining & Reclamation Act. The file contains Inspectors' Statement\, Inspection Report\, Response to Notice of Violation\, Notice of Violation\, Cessation Order\, Vacation/Termination of Notice of Violation/Cessation Order\, Hindrance to Enforcement Violations Inspector's Statement\, and worksheet for final assessment of penalties.",Permanent. Retain for 5 year(s),,
7684,"Department of Natural Resources. Division of Oil, Gas, and Mining",Accounting budget background records,1977-,Chronological,"These are working papers\, cost statements\, and rough data accumulated in the preparation of the annual budget estimates.",Retain for 2 year(s),,
7689,"Department of Natural Resources. Division of Oil, Gas, and Mining",Accounting preliminary payroll files,1981-,Chronological,These are computer produced two part documents sent by Finance to agencies to record final corrections or adjustments regarding employees' pay to be made before the master payroll is run and checks are issued.,Retain for 1 year(s),Private,
7693,"Department of Natural Resources. Division of Oil, Gas, and Mining",Accounting general ledger,1974-,None,,Retain for 10 year(s),,
7695,"Department of Natural Resources. Division of Oil, Gas, and Mining",Accounting audit reports,1961-,Chronological,,Retain for 3 year(s),,
7640,"Department of Natural Resources. Division of Oil, Gas, and Mining",Accounting travel reimbursement request,1977-,Chronological,"Records relating to reimbursing individuals\, such as travel orders\, travel authorizations\, per diem vouchers\, transportation requests\, hotel reservations\, and all supporting records documenting official travel by officers\, employees\, dependents\, or others authorized by law to travel.",Retain for 7 year(s),Public,
21980,Department of Natural Resources. Division of Wildlife Resources. Habitat Section,General native species records,1975-,"Taxonomically by class, thereunder from primitive to most advanced species.","These records contain data pertaining to species and other taxa which are native to the state of Utah. State and federal wildlife and land management agencies\, universities\, and contractors collect information which is used to determine species status and management needs. Information includes distribution locations\, maps\, radio telemetry information\, productivity information\, monitoring guidelines\, management plans\, biological survey information\, life history information\, and habitat requirements.",Permanent. Retain for 40 year(s),Public,
5359,Department of Natural Resources,Clipping files,1973-1975.,Alphanumerical.,These records are clippings from articles appearing in the news about topics related to Natural Resources in the state.,,Public,
10478,Department of Natural Resources,Grievance files,1990-,Alphabetical.,"Records originating on the review of grievance and appeals raised by agency employees\, except EEO complaints. These case files include statements of witnesses\, reports of interviews\, and hearings\, examiner's findings and recommendations\, exhibits\, and records relating to a reconsideration request.",Retain for 3 year(s) after case is closed,Private,
22900,Department of Natural Resources. Office of Energy and Resource Planning,Publications,1977-2005.,Chronological,"Documents created by the agency\, including pamphlets\, reports\, leaflets\, file manuals\, and other published or processed documents. These records include information on administration\, legal matters\, fiscal and financial operations\, energy\, conservation\, nuclear energy\, radioactive waste\, coal\, oil\, hydropower\, solar energy\, and all other activities of the Division of Energy and Resource Planning. Consists primarily of isolated publications not part of a more specific series.",,Public,1 microfilm reel
25671,"Department of Natural Resources. Division of Forestry, Fire and State Lands",Payroll records,1969-,Chronological by pay period date.,"Display of earnings\, deductions\, taxes\, net income\, and warrant or direct deposit information. These documents are prepared and used for payroll disbursement.",Retain for 3 year(s),Private,
83168,Department of Natural Resources. Office of Energy and Resource Planning,Utah Power and Light merger case files,undated.,none,These are the hearing files on the merger of Utah Power and Light with Pacific Power and Light. They contain great amounts of testimony from various interested parties.,,Public,
25401,"Department of Natural Resources. Division of Forestry, Fire and State Lands",Strategic and long range plans,1979-,Chronological by plan date,"The Division of Forestry\, Fire and State Lands manages Utah's sovereign lands and mineral estates for state lands other than the school and institutional trust lands. The Division also provides fire control and takes measures to protect Utah forests and watersheds. (UCA 65A-8-1). In order to carry out this mission\, the Division creates both long range and strategic plans. Long-range plans have a three-year horizon. Strategic plans are revised annually and identify accomplishments and budget needs necessary to stay on track to accomplish long range plans. In addition to Division wide strategic and long-range plans\, the Division also prepares strategic plans for specific programs\, which are typically tied to federal funding. These programs deal with forest health\, forest stewardship\, nursery\, forest legacy\, volunteer fire assistance\, state assistance\, and forest land enhancement. This series includes mission descriptions\, goals\, objectives strategies\, performance measures and budget,forecasts.",Permanent. Retain for 10 year(s),,
6166,Utah Geological and Mineral Survey,Mineral industry operator directory,i 1975-1977.,Chronological,"Holdings: 1975\, 1977",,Public,1 microfilm reel
20939,Department of Natural Resources. Geological Survey,Time and attendance reports,1990-,"Chronological by calendar year, thereunder numerical by low organization","State employee time sheets\, including flextime attendance reports\, supplemental time and attendance records (such as sign-in/sign-out sheets)\, and work reports that are used for time accounting under flextime systems.",Retain for 3 year(s),Public,
20950,Department of Natural Resources. Geological Survey,Preliminary payroll files,1990-,"Chronological by calendar year, thereunder numerical by pay period.","Computer-produced\, two part documents sent by Finance to agencies to record final corrections or adjustments regarding employees' pay. They are made before the master payroll file is run and checks are issued. Preliminary payroll files do not serve as time and attendance records.",Retain for 3 month(s),Private,
2873,Utah Geological and Mineral Survey,Geological studies report,i 1975-1977.,Chronological,"Holdings: 1975 (Spring)\, 1976 (Fall)\, 1977 (Spring)\, 1978 (Spring)",,,
20955,Department of Natural Resources. Geological Survey,Recruitment files,1994-,Alphabetical by program.,Correspondence offering appointments to potential employees. These files contain offers that are declined. Those offers accepted will be maintained in the employee personnel file.,Retain for 2 year(s),Private,
23087,Department of Natural Resources. Geological Survey,Employee travel reimbursement files,ca. 1980-,"Chronological by year, thereunder numerical by low org number","Records relating to reimbursing individuals\, such as travel orders\, travel authorizations\, per diem vouchers\, transportation requests\, hotel reservations\, and all supporting records documenting official travel by officers\, employees\, dependents\, or others authorized by law to travel.",Retain for 3 year(s),Public,
23091,Department of Natural Resources. Geological Survey,Petty cash records,ca. 1980-,Chronological by year and month,"Records which verify all monies received or expended through a petty cash account. Includes cash receipts\, adding machine tapes\, daily accounting records\, reconciliation\, transmittals\, etc.",Retain for 3 year(s),Public,
23090,Department of Natural Resources. Geological Survey,Cash receipts,ca. 1990-,"Chronological by year, thereunder numerical by receipt number",Agency copy of receipts given to customers who pay the agency for services rendered.,Retain for 3 year(s),Public,
22233,Utah Geological and Mineral Survey,Utah Geology journal,1974-1979.,Chronological,"Documents created by the agency\, including pamphlets\, reports\, leaflets\, file manuals\, annual reports\, other published or processed documents\, and the last manuscript report\, if not published\, relating to management projects.",,Public,0.20 cubic foot 1 microfilm reel
25681,Department of Natural Resources. Geological Survey,Policy and program correspondence,1974-,"Chronological by date, some alphabetical by corresponding agency","Business-related correspondence which provide unique information about agency functions\, policies\, procedures\, or programs. These records document material discussions and decisions made regarding all agency interests\, and may originate on paper\, electronic mail\, or other media. This correspondence is filed separately from program case files\, and project files.",Permanent. Retain until administrative need ends,Public,
3024,"Department of Natural Resources. Board of Oil, Gas and Mining",Oil and gas plant maps,1959-1960.,Alphanumerical.,,,Public,
6378,"Department of Natural Resources. Division of Oil, Gas, and Mining",Leases,1959-,none,"Building\, equipment or land leases and related records documenting agreements\, services and payments.",Retain for 4 year(s) after expiration of contractual agreement,Public,
868,Office of the State Engineer,Control journals,1949-1963.,Chronological.,"Information in each journal is grouped according to subject (suspense account\, general administration\, water project name\, etc.) . Information is recorded under the following column headings: date\, name of account\, apportion (amount and balance)\, and authorized commitments (amount and balance). Expenditures and income are reflected in summary amounts\, with little notation on the nature of the expense or appropriation.",Permanent. Retain for 1 year(s),Public,
17496,"Department of Natural Resources. Division of Oil, Gas, and Mining",Annual reports,1974-1979.,Chronological by date.,"This series contains reports of Division of Oil\, Gas and Mining activities from the previous year with information pertaining to agency history\, organization charts\, agency programs\, oil\, gas\, mining\, conservation\, reclamation\, cooperative agreements\, research\, and fiscal and financial operations.",,Public,0.20 cubic foot 1 microfilm reel
22865,"Department of Natural Resources. Division of Oil, Gas, and Mining",Publications,1971-,Chronological by date.,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",Permanent. Retain until administrative need ends,Public,1.00 cubic foot
28764,"Department of Natural Resources. Division of Oil, Gas, and Mining",Utah mining oral histories,2012-,Chronological by interview date.,"These records support the agency's administrative function to preserve Utah's mining heritage. These files contain all of the collected materials relating to the oral histories of Utah miners\, including the raw audio and video files\, photographs\, transcripts\, consent forms\, published movies\, and other printed promotional materials.",Permanent. Retain for 1 year(s),Public,0.35 cubic foot
877,Office of the State Engineer,Water assessments and disbursement roll book,1919-1924.,,"Includes information on irrigation contingent fund\, expenses in various river accounts\, county assessment rolls for irrigation use\, checks received for seasonal water distribution of streams\, river investigation accounts\, and state engineer's revolving fund.",,Public,
884,Office of the State Engineer,Water supply surveys data,1911-1959.,Alphanumerical,"Graphs\, surveys\, and general hydrologic data showing quality\, quantity\, and flow of waterways.",,Public,1 microfilm reel
888,Department of Natural Resources. Division of Water Rights,Water rights records,1900-1969.,Alphanumerical,,,,
890,Office of the State Engineer,Topographic mapping records,1930-1955.,Alphanumerical,,,,
837,Office of the State Engineer,Western states engineer conference proceedings,1930-1945.,Chronological,These records are proceedings from the annual meeting of the Association of Western State Engineers and are not state agency records.,,Public,
840,Department of Natural Resources. Division of Water Rights,Publications,1919-,Chronological.,"Documents created by the agency\, including pamphlets\, reports\, leaflets\, file manuals\, and other published or processed documents. These records include administrative\, legal\, fiscal information\, financial\, engineering\, water rights\, and all other activities of the Division of Water Rights (State Engineer). Consists primarily of isolated publications not part of a more specific series.",Retain permanently,Public,6 microfilm reels
2359,Office of the State Engineer,Water distribution system administrative records,1900-1947.,Alphanumerical,,,,
4282,Department of Natural Resources. Division of Water Rights,Water appropriation certificates index,undated.,,"Index giving names of individuals\, corporations\, and agencies along with a certificate number for water appropriations.",,Public,
2367,Department of Natural Resources. Division of Water Rights,Salt Lake County water well permit applications,1940-,Alphanumerical,,Permanent. Retain until administrative need ends,,
2373,Office of the State Engineer,Water rights claims inventories,1941-1963.,Alphanumerical,"This series consists of water rights adjudication master files often including: a statement of water users claim\, certificate of appropriations\, applications to appropriate water for irrigation\, correspondence relating to the claim\, receipts from the State Engineer's office\, data sheets\, maps\, and affidavits.",,,20 microfilm reels
23903,"Department of Natural Resources. Division of Forestry, Fire and State Lands",Publications,2001-,Chronological.,"Records created by the agency\, including pamphlets\, newsletters\, reports\, directories\, and other published or processed documents. These records include information on agency provided services\, the Forest Stewardship Program\, and other issues addressed by the Division of Forestry\, Fire and State Lands. Consists primarily of isolated publications not part of a more specific series.",Permanent. Retain until administrative need ends,Public,0.25 cubic foot
25665,"Department of Natural Resources. Division of Forestry, Fire and State Lands",Mineral royalty reports,1952-,"Alphabetical by company name, thereunder chronological by month or quarter.","The Division of Forestry\, Fire and State Lands manages approximately 1.5 million acres of sovereign land. The management responsibilities include issuance of mineral leases on this land where appropriate. The Division also administers mineral leasing on State lands other than School and Institutional Trust lands. If the lands under lease are put into production\, the lease terms specify the period within which royalty reports and royalty payments are to be submitted to the Division. The Division uses lease information to monitor production and conduct audits of production and payments. These records include mineral production data and royalty payment information provided by the leasee for specified time periods.",Retain permanently,Exempt,
25669,"Department of Natural Resources. Division of Forestry, Fire and State Lands",Travel reimbursements,1994-,"Alphabetical by last name, thereunder numerical by PV number.","Correspondence\, forms\, and relating records pertaining to agency travel and transportation functions\, not covered elsewhere in this schedule. The purpose of the records in this series is to accurately record and reimburse employees for expenses incurred in both in-state and out-of-state travel.",Retain for 3 year(s),Public,
25670,"Department of Natural Resources. Division of Forestry, Fire and State Lands",Time sheets,1994-,"Numerical by Org. number, thereunder alphabetical by last name.","State employee time sheets\, including flextime attendance reports\, supplemental time and attendance records (such as sign-in/sign-out sheets)\, and work reports that are used for time accounting under flextime systems.",Retain for 3 year(s),Public,
25673,"Department of Natural Resources. Division of Forestry, Fire and State Lands",Restricted revenue deposits,1994-,Chronological by entry date.,"The Division of Forestry\, Fire and State Lands received payments from sovereign land leasees and permittees for deposit in a restricted account (UCA 65A-5\, et seq. (2004). The Division documents the accounts for which money was received\, the date received\, and verifies that the money received was deposited in the bank.",Retain for 5 year(s),,
25735,"Department of Natural Resources. Division of Forestry, Fire and State Lands",Division staff meeting minutes,1995-,Chronological by date,"The Division of Forestry\, Fire and State Lands keeps minutes of weekly staff meetings to record announcements\, schedules\, issues and etc. Minutes include date of meeting\, names of those present\, and a summary of items discussed.",Retain for 10 year(s),,
25910,"Department of Natural Resources. Division of Forestry, Fire and State Lands",Mineral leases,1946-,Numerical by mineral lease number,"The Division of Forestry\, Fire and State Lands manages approximately 1.5 million acres of sovereign land. As part of management responsibilities\, the Division issues and administers mineral leases for the production of mineral resources\, including oil and gas\, from sovereign land. The minerals dissolved in the water of Great Salt Lake are owned by the state and made available by the Division for extraction under the terms of a mineral lease when some production facilities are on sovereign land\, or by a royalty agreement when no production facilities are located on sovereign land. Records include mineral lease applications\, notes\, correspondence\, diagrams\, and mineral lease or royalty agreement documents.",Permanent. Retain for 20 year(s),,
25747,"Department of Natural Resources. Division of Forestry, Fire and State Lands",Forest Water Quality Guideline Monitoring records,2002-,Numerical by registration and notification numbers,"The Division of Forestry\, Fire and State Lands is responsible for administering the Utah Forest Practices Act (Chapter 65A-8a) (2004). This law directs the division to monitor the application and effectiveness of the Forest Water Quality Guidelines (FWQG). The monitoring process involves periodic inspections of timber sale activity on non-federal lands where the landowner gives the division permission to enter the lands. The process also involves post-harvest audits to document the application and effectiveness of FWQG\, and the relative success in minimizing non-point source pollution (erosion and sedimentation). Documents in the series include forms containing operator and landowner information\, location of sale activity\, site description\, FWQG practices implemented\, FWQG application and effectiveness ratings (audits)\, and summary reports.",Retain for 10 year(s),,
25651,"Department of Natural Resources. Division of Forestry, Fire and State Lands",Sovereign land general permits,1987-,Numerical by general permit number.,"The Division of Forestry\, Fire and State Lands manages approximately 1.5 million acres of sovereign land. The Division issues various use authorizations for this land (see UCA 65A-7-1\, et seq. (2004)). Federal\, state and local agencies have the option to request that sovereign land uses such as easements and special use leases be authorized under a general permit. General permits are available at reduced cost and are available to persons who own land abutting sovereign land for boat launching\, docking or mooring facilities. General permits are issued for terms up to 30 years and help the Division monitor activities on state lands. The documents in these files include applications\, notes\, correspondence\, supporting documentation\, formal records of decision\, and general permits.",Retain permanently,Public,
25657,"Department of Natural Resources. Division of Forestry, Fire and State Lands",Cooperative agreement records,1977-,Alphabetical by project.,"The Division of Forestry\, Fire and State Lands sometimes negotiates cooperative agreements with other federal\, state\, or local agencies to establish management responsibility criteria for specific parcels of state land. In some cases the affected land is sovereign land\, in other cases it is acquired land for which the division will have some management responsibility. Records include signed inter-agency agreements and project-specific correspondence. Agreements between the division and other government entities are generally ongoing until one party or the other decides to terminate.",Retain permanently,Public,
25694,"Department of Natural Resources. Division of Forestry, Fire and State Lands",Director's agenda records,1994-,Chronological by date.,"Division of Forestry\, Fire and State Lands staff members prepare director's agenda to ask the director's approval on actions dealing with state land issues. These agenda provide time-certain approval of division actions. They provide institutional memory for data base updates\, and serve as a coordination focus among division work units. Director's agenda are prepared for: a) sovereign land use authorizations issued by the division\, b) lease amendments\, readjustments\, and cancellations\, c) changes to the lease management data base other than address changes\, d) any division action for which a record of decision (ROD) has been prepared or for which the director's agenda serves as a summary ROD. Typically a copy of the director's agenda is placed in the lease or permit file.",Permanent. Retain for 20 year(s),Public,1.00 cubic foot
25656,"Department of Natural Resources. Division of Forestry, Fire and State Lands",Withdrawals of land from leasing or permitting,1994-,Alphabetical by name of project.,"The Division of Forestry\, Fire and State Lands manages approximately 1.5 million acres of sovereign land (UCA 65A-7-1 2004). Management responsibilities include issuance of land use authorizations such as grazing permits\, easements\, rights of entry\, special use leases and general permits. The Division director\, as trust officer of sovereign lands\, periodically initiates a withdrawal of land from leasing and permitting if it has been determined that a withdrawal is in the best interest of the public trust. Withdrawals are generally temporary and provide land managers with the opportunity to look at the broad management picture as they gather data and solicit public input to assist in the development of long-term management plans. The records consist primarily of Directors agenda memoranda stating the location\, purpose and duration of withdrawals.",Retain permanently,Public,
856,Office of the State Engineer,Newspaper clippings,1934-1950.,Alphanumerical,"Newpaper reports related to water usage and fees\, artesian wells\, water rights\, and various waterways.",,Public,1 microfilm reel
862,Office of the State Engineer,Stream elevation field notes,1900-1950.,Alphanumerical,,,,
855,Office of the State Engineer,Budget and ledger biennium volumes,1943-1961.,,"Known holdings include: (1) Budget & Ledger biennium [3 vols.]\, 1943-1945\, 1945-1947\, 1957-1959 with 1959-1961; 1969-1970. The ledgers show overall appropriations and expenditures for the biennium in various categories (eg. general fund\, travel\, administrative) and for various specific river system accounts.",,Public,1 microfilm reel
857,Office of the State Engineer,Employment applications,1925-1940.,Chronological by date.,"Records contain applications and resumes for employment\, recruiter evaluations\, testing and examination materials\, scores\, transcripts\, certifications\, licenses\, hiring lists\, correspondence\, notes\, reports\, etc. relating to interviews with prospective employees. Files also include offers that are declined (offers accepted are maintained in the employee personnel file) and related documents.",,Public,0.55 cubic foot
865,Department of Natural Resources. Division of Water Rights,County canal registers,undated,Alphanumerical.,"Records of irrigated lands in Davis\, Weber\, and Morgan counties. Gives name of canal\, plat number\, and acreage in different types of land (marsh\, pasture\, cultivated\, orchard or garden)\, and total acreage. Another book gives notes (repairs\, when water turned on\, etc.) on the ditches.",Permanent. Retain until administrative need ends,Public,
869,Department of Natural Resources. Division of Water Rights,Water project files,1902-1970.,None.,"This series contains records created and used by the Division of Water Rights\, the State Engineer\, and the United States Reclamation Service. The main use of these documents is in planning\, design\, and construction of canals and other water and irrigation projects. The series contains files on a number of water projects\, including advertisements\, proposals\, specifications\, drawings\, correspondence\, and other documents. The series also contains files from many irrigation districts within the state.",,Public,12.15 cubic feet 1 microfilm reel
880,Department of Natural Resources. Division of Water Rights,Biennial reports,1897-1974.,Chronological by date.,"This series contains reports of activities from the previous two years of the Division of Water Rights (State Engineer) with information pertaining to financial statements; water distribution\, usage\, and quality reports; water project reports; engineering projects; legal issues; reclamation projects; and organizational charts.",,Public,2.35 cubic feet 7 microfilm reels
889,Office of the State Engineer,Flood control drought relief records,1935-1936.,Alphanumerical,,,,
902,Office of the State Engineer,Land classification study data,1945-1950.,Alphanumerical,,Permanent. Retain for 1 year(s),,
839,Department of Natural Resources. Division of Water Rights,Administrative records,1897-1968.,Alphanumerical.,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",Permanent. Retain for 1 year(s),Public,
845,Office of the State Engineer,Piute water project records,1908-1940.,Alphanumerical,"This series contains records pertaining to the Piute Reservoir. Also included are maps with information pertaining to the reservoir\, dam and associated features.",,Public,12 microfilm reels
1071,Department of Natural Resources. Division of Wildlife Resources,Biennial reports,1897-,Chronological by date.,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",Permanent. Retain until administrative need ends,Public,1.00 cubic foot 3 microfilm reels
2375,Office of the State Engineer,Water distribution reports,1921-1967.,Alphanumerical,"Expenditure ledgers showing budget and expense items (by voucher/claim number) for the various river projects. Much is salary information\, but also includes travel\, equipment\, etc.",,Public,
2398,Department of Natural Resources. Division of Water Rights,Water appropriations change notices,1947-,Alphanumerical,,Permanent. Retain until administrative need ends,,9 microfilm reels
2406,Office of the State Engineer,Water appropriation applications,1906-1910; 1930-1939.,Alphanumerical,"The information recorded in these records includes the date of application\, name of applicant\, address\, quantity of water to be appropriated\, and the dates for which the water is requested for use.",,Public,8 microfilm reels
5805,Department of Natural Resources. Division of Water Rights,Resource map of Utah,1934.,None.,"Resource map of Utah compiled from federal\, state\, county\, and other records as a Civil Works Administration Project.",Permanent. Retain for 1 year(s),Public,
5809,Department of Natural Resources. Division of Water Rights,Aerial photographs,undated,Alphanumerical,"Aerial photographs of Glen Canyon\, the San Rafael River and the Green River.",Retain permanently,,
5811,Department of Natural Resources. Division of Water Rights,Kenyon's map of Utah,1919.,None.,"Kenyon's map of Utah\, showing all post offices\, railroad stations\, mountain ranges and peaks\, forest reserves\, Indian reservations \, township and range lines\, national monuments\, canals\, rivers\, creeks and other physical features\, electrical lines and county and state roads\, private roads and trails and proposed improved roads. Cartographic records which contain the officially designated record copy of maps created by an agency. These records document unique cartographic information about the state of Utah. They may include maps\, charts\, aerial photographs\, globes\, models\, and raised relief maps these are a graphic representation of the earth's surface drawn to scale.",Permanent. Retain until administrative need ends,Public,
5813,Office of the State Engineer,Hydrographic survey maps,1924-1955.,none,,Permanent. Retain for 1 year(s),,
5818,Office of the State Engineer,Irrigation district maps,1914-1951.,none,Maps showing works used to divert water for irrigation purposes.,Permanent. Retain until administrative need ends,,
11940,Department of Natural Resources. Division of Water Rights,Ogden river hydrographic survey,1925.,None.,"Includes typed ""Report of Hydrographic Survey of Ogden River System during Irrigation Season of 1925"" by H._W._Browning along with related graphs\, charts\, and maps of stream flows and gauge heights.",,Public,
13901,Office of the State Engineer,Scrapbooks,1943-1944.,None.,This scrapbook is a collection of newspaper articles.,,Public,1 microfilm reel
13903,Department of Natural Resources. Division of Water Rights,Davis and Weber County irrigation districts registers,undated,none,"These register books contain descriptive information relating to water irrigation districts. The registers document information in the following categories: name\, description of the land (acres\, subdivision\, section\, township\, range)\, existing water rights (company\, shares)\, classified areas (acres\, type of soil)\, depth of in feet\, ground water (depth to in feet)\, water deficiency\, water rights in acre feet (per acre\, allotted\, existing\, total and summary existing\, allotted\, and total)\, and remarks.",Retain permanently,,1 microfilm reel
13909,Department of Natural Resources. Division of Water Rights,Contour maps,undated,Sheet number.,These are Bear River contour maps documented by sheet number.,Retain permanently,Public,1 microfilm reel
13914,Department of Natural Resources. Division of Water Rights,Time extensions applications,1967.,Chronological.,These are water rights adjudications and time extension applications.,,Public,1 microfilm reel
13916,Office of the State Engineer,Water appropriation certificates,1905-1959.,numerical by certificate number,"This series contains certificates of appropriation of water rights by application number\, notices of lapsed applications\, and application of water rights changes and lapsed certificates.,These records contain the official records of recorded water claims. They consist of copies of certificates of water claims\, quit claims\, deeds\, warranty deeds\, trust deeds\, and releases. The alphabetical index includes name\, entry number\, book and page recorded\, and type of instrument. In some counties water records are compiled separately\, while in others they are part of the ""Official records"".",,Public,3 microfilm reels
19969,Office of the State Engineer,Cash book,1921-1925.,Chronological,"This volume shows cash receipts from individual water users for Coal Creek\, Kanarra Creek\, Lower Sevier\, Upper Sevier\, Weber River\, Santa Clara\, and Antelope Creek.",,,
19970,Office of the State Engineer,Calendar year budget ledgers,1942-1948.,none,Ledgers showing river distribution systems and contingent funds expenditures strictly on a calendar year basis.,,,
22864,Office of the State Engineer,Water supply reports,1929-1951.,Chronological,These reports were published by the U.S. Geological Survey in cooperation with the Utah State Engineer and contain information pertaining to surface water supply and artesian wells. The information in the reports is presented primarily through charts and graphs.,,Public,1.00 cubic foot
22510,Department of Natural Resources. Division of Water Rights,Technical publications,1944-,Chronological.,"These reports are prepared as a part of the Statewide cooperative water-resource investigation program administered jointly by the Utah Department of Natural Resources\, Division of Water Rights (State Engineer) and the U.S. Geological Survey. The program is conducted to meet the water administration and water-resource data needs of the State as well as the water information needs of many units of government and the general public. The reports contain information pertaining to report abstracts\, introduction\, analysis\, future studies\, summary\, conclusions\, references cited\, plates\, figures\, tables\, charts and maps.",Permanent. Retain until administrative need ends,Public,2.00 cubic feet 1 microfilm reel
23536,Department of Natural Resources. Division of Water Rights,Virgin River hydrographic record,1910.,alphabetical by name of stream of channel.,"In 1909 the State Legislature appropriated money for the State Engineer to make hydrographic surveys of each stream system and source of water supply within the state (Laws of Utah\, 1909\, chapter 98). The Virgin River Survey Hydrographic Record identifies the name and owner of each spring or channel within the Virgin River system. It details measurements of water discharge throughout the year (1910). It describes the steam location\, the source of its water supply\, and contains comments about irrigation use and flooding\, etc.",,,
27177,Department of Natural Resources. Division of Water Rights,Water Rights Maps,1890 -,Numerical by hanger and page.,"These are maps used by the division to document the defined area of diversion\, use\, storage\, and/or transportation of water. They are also used to verify the legal and long-term use of water in compliance with the applicable water right(s).",Permanent. Retain for 6 year(s),,
29737,Department of Natural Resources. Division of Water Rights,History of Applications to Appropriate Water,1903-1989.,Numerical by file number and chronological by filing date.,"These records contain the official records of recorded water claims. They consist of copies of certificates of water claims\, quit claims\, deeds\, warranty deeds\, trust deeds\, and releases. The alphabetical index includes name\, entry number\, book and page recorded\, and type of instrument. In some counties water records are compiled separately\, while in others they are part of the ""Official records"".",,Public,9.50 cubic feet
82646,Department of Natural Resources. Division of Water Rights,Points of diversion file,1987-,none,"This is a record of the current points of diversion of appropriated water in the state. This records the name of the stream or other source from which water is to be diverted\, the location of the diversion\, and the means to be used to divert the water. The information includes direction and distance of the diversion north and south or east and west; the section\, township\, and range of the diversion; the base and conversion units; the type of diverting source for surface water (dam\, pump\, etc.)\, the water source; for underground water the well diameter\, and the range of depth of the well; the points of rediversion; the type of diverting works and source; the point of return of water to the source; the quantity of water consumed and returned,in cubic feet per second or acre feet; and the point to point water use. This is a file of automated data system\, file key: WRADS.",Retain until superseded,,
22952,Legislature. Office of the Legislative Fiscal Analyst,Meeting minutes,1965-,Chronological,"Provides documentation of the appropriation committee meetings and executive committee meetings. Information includes minutes\, agendas and related records.",Permanent. Retain for 15 year(s),Public,3.00 cubic feet
23292,Legislature. Office of the Legislative Fiscal Analyst,Publications,1967-,Chronological.,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",Permanent. Retain until administrative need ends,Public,1.00 cubic foot
246,Legislative Assembly,Account book,1852-1869.,Chronological by term.,"This volume records the expenditures of the earliest legislatures including per diem expenses to individual legislators; clerical expenses; services (eg. cleaning); and other incidentals (eg. soap\, candles).",,Public,0.50 cubic foot 1 microfilm reel
3515,Legislature,Judicial system study records,1966.,none,"Results and data for a study on judicial system administration as authorized by HB 14 of the 1966 First Special Session. In 1967\, the Legislature enacted legislation changing aspects of court administration (Laws of Utah\, 1967 ch. 222) presumably based in part on this study.",,Public,
4073,Legislature,Slides,ca. 1970-1975.,Alphanumerical.,"These are slides taken of legislators and the capitol interior in the early 1970s.,Records which document an agency's history. Includes scrapbooks\, photographs\, articles\, program notes and information about events and programs sponsored or funded by an agency. May also include narrative audio and audiovisual agency histories.",,Public,
4072,Legislature,Photographs,1896-,Generally chronological by creation date.,"Includes picture of Senate 32nd Session\, 1957; also proof prints from Eckers Photography to Sen. Barlow\, 1967. Various undated and unidentified pictures of individuals and the House and Senate chambers.",Permanent. Retain until administrative need ends,Public,1 microfilm reel
3156,Legislature,Rosters,1929-,Chronological.,"These rosters contain a listing of senators and representatives with information pertaining to political party\, district\, counties represented\, address and telephone numbers.",Permanent. Retain until administrative need ends,Public,0.20 cubic foot 1 microfilm reel
12399,Legislature,Individuals' legislative bill copies,1925-1971.,Chronological by session.,"These are personal copies\, with notations\, of legislative bills. They may have belonged to senators\, representatives\, clerks\, or even individuals not associated with the legislature. In many cases\, notations are not extensive enough to tell whose copies these are; in others the legislator is identified.",,Public,8 microfilm reels
26788,Legislature,Rules,1989-,Chronological by date published,"Documents created by the agency\, including pamphlets\, reports\, leaflets\, file manuals\, annual reports\, other published or processed documents\, and the last manuscript report\, if not published\, relating to management projects.",Permanent. Retain until administrative need ends,Public,0.35 cubic foot
22123,Legislature,Questions and Answers pamphlets,ca. 1970-,,"These pamphlets give answers to frequently asked questions about the Legislature\, Senate and House of Representatives; laws; bills; organization charts; and Senate and House of Representatives district boundaries.",,Public,0.20 cubic foot 1 microfilm reel
30437,Legislature,House Special Investigative Committee John Swallow investigation non-public records,2013-2014.,Alphabetical by subject.,"The House Special Investigative Committee was established in 2013 by the Utah House of Representatives to investigate and report on allegations of misconduct by John E. Swallow\, Utah's Attorney General. The Committee\, with the assistance of Special Counsel and an investigative staff\, conducted approximately 165 witness interviews and reviewed and analyzed tens of thousands of pages of documents over the course of its investigation. This record series contains non-public records created and compiled throughout the investigation\, and referred to appropriate law enforcement and professional licensing authorities for their review at its conclusion. Information may include attorney-client correspondence\, witness interviews\, contact information of individuals interviewed\, communication between legislators\, detailed billing statements from attorneys\, and related records.",Permanent. Retain for 7 year(s) after case is closed,Protected,
11277,Davis School District (Utah),Personnel data system,1997-,None,"This system documents employment and personal employee information. It is used for referencing basic information on district employees. The system includes employee name\, address\, date of birth\, marital status\, employee number\, hire date\, work assignment\, job title\, payroll check cycle\, position number\, and work assignment history.",Retain for 5 year(s) after separation,Private,
11281,Davis School District (Utah),Personnel files,undated,None,"These are the personnel files for all certified district employees. They are used to document employment. The files include the employment applications\, authorizations for hire forms\, placement records\, employee history card\, copies of school transcripts\, pay and leave history\, work performance\, in-service training completion certificates and credits\, evaluation records\, teaching certificates\, previous teaching experience\, contracts\, lane change requests\, and related correspondence. May also include fingerprints and verification of the criminal background check.",Retain for 65 year(s) or until separation,Private,
11290,Davis School District (Utah),Substitute teacher files,undated,None,"These files document persons eligible to be hired as substitute teachers. They include an application form\, fingerprints and criminal history check\, some transcripts (or other verification of credit hours)\, and a record of previous substitute teaching.",Retain for 3 year(s) after separation,Private,
23147,Davis School District (Utah),Davis High School band recordings,1974.,Chronological.,This series contains a phonograph record from the 1974 Symphonic Band with Gregg I. Hanson conducting.,,Public,
28937,Davis School District (Utah),Woods Cross High School special education records,1990-,"Chronological by birth year, and thereunder alphabetical by surname.","These records support the agency's function to provide an environment where students with disabilities can master essential learning skills\, demonstrate civic responsibility\, and engage in positive personal development. Records document eligibility of students for special education services\, as well as the provision of services to students. Information may include Individual Education Plans (IEPs)\, testing\, and assessment records.",Retain for 27 year(s) after date of birth,Exempt,
28857,Davis School District (Utah),Layton High School special education records,1990-,"Chronological by birth year, thereunder alphabetical by surname.","These records support the agency's function to provide an environment where students with disabilities can master essential learning skills\, demonstrate civic responsibility\, and engage in positive personal development. Records document eligibility of students for special education services\, as well as the provision of services to students. Information may include Individual Education Plans (IEPs)\, testing\, and assessment records.",Retain for 27 year(s) after date of birth,Exempt,
28955,Davis School District (Utah),Bountiful High School special education records,1990-,"Chronological by birth year, thereunder alphabetical by surname.","These records support the agency's function to provide an environment where students with disabilities can master essential learning skills\, demonstrate civic responsibility\, and engage in positive personal development. Records document eligibility of students for special education services\, as well as the provision of services to students. Information may include Individual Education Plans (IEPs)\, testing\, and assessment records.",Retain for 27 year(s) after date of birth,Exempt,
29773,Davis School District (Utah),Washington Elementary special education records,1994-2011.,Chronological thereunder alphabetical by surname.,"These records support the agency's function to provide an environment where students with disabilities can master essential learning skills\, demonstrate civic responsibility\, and engage in positive personal development. Records document the eligibility of students for special education services\, as well as the provision of services to students. Information may include Individual Education Plans (IEPs)\, testing\, and assessment records.",Retain for 5 year(s) after separation or for 27 year(s),Exempt,
11287,Davis School District (Utah),Lane change working files,undated,None,"These records document requests for lane changes for additional training received. Guidelines have been established providing specific criteria for course acceptance. Prior approval is required for unauthorized classes or seminars. The requests are reviewed by a district committee and are either approved\, denied or request additional information. The records include the request\, the committee review and decision\, and if approved date training completed. These records may be filed in the personnel file.",Retain for 5 year(s),Private,
85202,Davis County School District (Utah). Bountiful Elementary School,Student testing files,1959-,Chronological,"These files document the results of test scores from the Stanford Achievement Test. This test is given to kindergarten\, third\, fourth\, fifth and sixth grades. They contain a district summary sheet\, teacher level sheet by grade\, a three-part administrators report (frequency distribution\, range of scores\, quartile of school.",Retain for 5 year(s),Exempt,
11283,Davis School District (Utah),Equal employment opportunity files,undated.,None,"These files document the adoption and administration of school district affirmative action programs under the Civil Rights Act of 1964 and the Equal Employment Act of 1972. The files include program correspondence\, program plans\, reports and may include antidiscrimination committee meeting records and reports.",Retain for 1 year(s),Protected,
11292,Davis School District (Utah),Warehouse purchase requisitions,undated.,None,These are accounting requests from school or department for goods purchased or services rendered.,Retain for 3 year(s),Public,
28813,Davis School District (Utah),Clearfield High School special education records,1990-,"Chronological by birth year, thereunder alphabetical by surname.","These records support the agency's function to provide an environment where students with disabilities can master essential learning skills\, demonstrate civic responsibility\, and engage in positive personal development. Records document eligibility of students for special education services\, as well as the provision of services to students. Information may include Individual Education Plans (IEPs)\, testing\, and assessment records.",Retain until date of birth,Exempt,
84300,Davis School District (Utah),Teacher instructional manuals,i 1966.,Chronological,"The Teacher Instructional Manuals series contains basic instructional guides for elementary and secondary school teacher use. The Davis School District produced these handbooks to assist its teachers in special\, educational instruction outside of the fundamentals of English\, math and reading instruction. Topics include citizenship\, politics\, geography\, art\, science\, etc. as well as ideas for the children's direct participation and various outlines for approaching the respective subjects.,HOLDINGS: 1966.",Permanent. Retain until administrative need ends,,
6625,Davis County School District (Utah). Pioneer Adult Rehabilitation Center,Special Education student records,1948-,Alphabetical by name,"These files document the progress and participation of students enrolled in special education programs provided by Utah school districts. Files are kept in accordance with federal regulations which define record keeping practices and funding requirements. District services can be discontinued when students move\, refuse services\, or are reclassified as no longer needing special education services. Student folders contain various reports and completed forms including individualized education program records (IEPs)\, inspection logs\, evaluation and re-evaluation forms\, parental approval forms\, test protocols\, parent surveys and information\, third party information\, placement documents\, refusal of services forms\, and other legal documents. 34CFR 300.562 (2008) & 34CFR 99 (2008).",Retain permanently,Private,46 microfilm reels
10126,Davis County School District (Utah). Hill Field Elementary School,Medication administration authorizations,1979-,"Chronological, thereunder alphabetical by student name","This form authorizes school personnel to administer medication during the school day. This signed form with the prescription bottle indicating current dosage must be presented to the school before any medications may be dispensed. According\, to UCA^52A-11-601^(1)^(1991) ""a public or private school .^.^.^ may provide for the administration of medication to any student of the school."" ""Medications may only be administered to a student if the student's parent or legal guardian has provided a current written and signed request that medication be administered during regular school hours to the student; and student's physician\, dentist\, nurse practitioner\, or physician assistant has provided a signed statement describing the method\, amount\, and time schedule"" (UCA^53A-11-601(b)^(1991)).,This form includes the student's name\, birth date\, address\, parent's/guardian's name and telephone numbers (work and home)\, grade level\, classroom teacher\, medical personnel statement completed by physician or dentist including name\, professional title\, address\, name and type of medication\, dosage/amount to be given\, frequency/times to be administered\, duration/length of time medication is anticipated to be needed\, method of administration\, anticipated reaction to medication (symptoms\, side effects)\, physician's signature indicating position\, parent's/guardian signature and date requesting the administration of medication.",Retain for 7 year(s) after separation,,
11282,Davis School District (Utah),Employment applications,undated,None,"These are application forms completed by persons seeking school district employment who were not hired. An applicant may update the application and request it be retained longer. They include the name\, address\, and phone number of the applicant\, employment history\, education\, and a list of references.",Retain for 2 year(s) or until superseded,Private,
11291,Davis School District (Utah),Insurance files,undated,None,These are insurance policy contracts between the district and private insurers.,Retain for 18 month(s) after final action,Private,
11279,Davis School District (Utah),Insurance data system,1997-,None,"This system documents employees' insurance coverage. It is used to collect data to transfer plan selection and coverage data to the insurance company for enrollment purposes\, to calculate premiums owed by the district and its employees\, and to assist with claims processing or for reference purposes. The system includes the following employee information: name\, social security number\, date of birth\, insurance plan(s) selected\, dependent information\, eligibility information\, life insurance beneficiary designation\, a history of coverage and plans including effective dates.",Retain for 7 year(s) after final action,Private,
18581,Davis School District (Utah),Student history records,1953-,"alphabetical by surname, thereunder by date filed","These records support the agency's administrative function to document student attendance. Records include each student's name\, date of birth\, parents or guardians\, date that student entered and exited the school\, and the number of days in attendance.,This information includes each student's name\, date of birth\, parents or guardians; date student entered and exited the school and the number of days in attendance.",Permanent. Retain for 20 year(s),Exempt,
28882,Davis School District (Utah),Syracuse High School special education records,1990-,"Chronological by birth year, thereunder alphabetical by surname.","These records support the agency's function to provide an environment where students with disabilities can master essential learning skills\, demonstrate civic responsibility\, and engage in positive personal development. Records document eligibility of students for special education services\, as well as the provision of services to students. Information may include Individual Education Plans (IEPs)\, testing\, and assessment records.",Retain until date of birth,Exempt,
28834,Davis School District (Utah),Davis High School special education records,1990-,"Chronological by birth year, thereunder alphabetical by surname.","These records support the agency's function to provide an environment where students with disabilities can master essential learning skills\, demonstrate civic responsibility\, and engage in positive personal development. Records document eligibility of students for special education services\, as well as the provision of services to students. Information may include Individual Education Plans (IEPs)\, testing\, and assessment records.",Retain until date of birth,Exempt,
28842,Davis School District (Utah),Northridge High School special education records,1990-,"Chronological by birth year, thereunder alphabetical by surname","These records support the agency's function to provide an environment where students with disabilities can master essential learning skills\, demonstrate civic responsibility\, and engage in positive personal development. Records document eligibility of students for special education services\, as well as the provision of services to students. Information may include Individual Education Plans (IEPs)\, testing\, and assessment records.",Retain for 27 year(s),Exempt,
10122,Davis County School District (Utah). Hill Field Elementary School,Administrative subject records,1979-,Alphabetical by subject,"These are subject files maintained for reference purposes. They maintain a variety of information including newspaper clippings\, reports\, completed forms\, flyers\, instructions\, reports\, brochures\, and district memoranda.",Retain for 1 year(s),,
10124,Davis County School District (Utah). Hill Field Elementary School,Attendance summary report,1988-,Chronological,"This is a computer report on student attendance generated at the end of each term by the school secretary from data entered throughout the term. It is used for reference purposes. The year end report lists attendance for all four terms and totals for the school year. It includes report date and time\, student's name and number\, sex\, term number\, and number of days absent and present. As a new term report is generated\, the previous term's report is destroyed. The year-end report is maintained until the end of the fall term.",Retain for 3 year(s),,
10132,Davis County School District (Utah). Hill Field Elementary School,Lunch tally,1979-,Chronological,"This form is completed daily by each teacher to report lunch count. Each morning all tallies are picked up and taken to the lunch room by a sixth grader. It is used for planning purposes. The form includes the number of students having lunch\, teacher's name\, grade\, date\, adults\, and milk count.",Retain until resolution of issue,,
10139,Davis County School District (Utah). Hill Field Elementary School,Prescribed medication record,1985-,Chronological,"This log documents the dispensing of approved medication to students during school hours in accordance with UCA^ 53A-11-601(1)(a)(iv)^(1991). It includes child's name\, date\, and initials of school personnel administering medication.",Retain for 7 year(s) after separation,,
10143,Davis County School District (Utah). Hill Field Elementary School,Special education student files,1980-,Alphabetical by student's surname,"These individual case files document student's enrolled in district's special education programs. They contain various reports and completed forms including learning disability assessment reports\, approval for continued services\, completed tests and surveys\, information on parents or guardians\, approval of placement in the Special Education Program\, and a special education card (34 CFR 300.563_ (1991)).",Retain until final action,,
10174,Davis County School District (Utah). Hill Field Elementary School,Student registration cards,1959-,Alphabetical by name,"These cards are completed by the parents (or guardians) of all enrolled students for reference use during the school year. They include the student's name\, grade\, teacher\, home phone number\, address\, student's birth date\, sex\, social security number\, name and address of school last attended\, grade\, date withdrawn\, list of chronic disabilities and illnesses\, father or guardian's name and business telephone number\, employer's name and address\, who the child lives with (both parents\, mother\, father\, other)\, name of local person and address where child can be sent in case of emergency school closure\, local physician's name and address\, whether language other than English is spoken in home\, was child born outside the U.^S.^ and how long have been in this country\, a,list of names and birth dates of all preschool age children at home\, date and signature of parent indicating they will notify school of any changes in information provided on card.",Retain for 2 month(s) after resolution of issue,,
10178,Davis County School District (Utah). Hill Field Elementary School,Weekly bulletin,1989-,Chronological,"These weekly bulletins are prepared by the principal's office for the school's faculty and staff. They include announcements\, recess schedules\, calendar of events\, and other items of interest.",Retain for 1 year(s),,
10128,Davis County School District (Utah). Hill Field Elementary School,Chapter I student records,1987-,Alphabetical by student's name,"These are student files for those participating in the Chapter I program. This federal program is designed to help children who have been tested below grade level in reading and math (34^CFR^204.10^(1991). The files include copies of the California Achievement Test and the Stanford Achievement Test; a list of students who qualify for Chapter I\, student's ethnic background\, sex\, birth date\, and percentile score in reading and arithmetic.",Retain until final action,,
10135,Davis County School District (Utah). Hill Field Elementary School,Monthly receipt listing report,1988-,"Chronological, thereunder numerical by receipt number","This computer report lists all receipts issued by the school. All receipts are issued through the district's computer system. It is used for reference purposes. This report included date\, receipt number\, payee's name\, amount\, and account.",Retain for 3 year(s),,
10140,Davis County School District (Utah). Hill Field Elementary School,Purchase orders and requisition records,1959-,Numerical by purchase order number,"These records document the purchase of equipment and other materials made by the school. They are used as a planning tool and for verification purposes. These records contain a computer report\, purchase orders and requisition forms. Information includes a description of the item being ordered as well as the price and actual amount paid. The district maintains the information on-line for three years and then dumps it to Computer Output microfilm.",Retain for 2 year(s),,
10144,Davis County School District (Utah). Hill Field Elementary School,Student records,1980-,Alphabetical by student's surname,"These are records maintained by individual teachers on students in their classes. They are used to document student's participation in school. They include test scores\, immunization record\, eye testing\, and all pertinent information on the student.",Retain until final action,,
10177,Davis County School District (Utah). Hill Field Elementary School,Time cards,1959-,Alphabetical by school employee's name,"These cards document the number of hours worked\, sick leave\, vacation\, overtime\, and holiday time earned and taken by school employees. They include date\, employee name and number\, social security number\, number of hours worked and leave taken.",Retain for 3 year(s),,
10129,Davis County School District (Utah). Hill Field Elementary School,Daily sales report,1987-,Chronological,"This computer report documents the daily collection of lunch money. This report records deposits made to the lunch fund. It includes the student's name\, identification number\, type of receipt\, amount received\, account balance\, total refunds\, and total student sales.",Retain for 3 year(s),,
10131,Davis County School District (Utah). Hill Field Elementary School,Lunch participation report,1988-,"Chronological, thereunder numerical by student or teacher number","This computer report records individual participation in the school's lunch program. The information is retained on-line for three months and then report is printed. This report includes date and time\, teacher or student number\, teacher's or student's name\, date\, transactional type\, and amount.",Retain for 3 month(s) or for 0,,
10133,Davis County School District (Utah). Hill Field Elementary School,Military leave request,1985-,Alphabetical by surname,"These are forms completed by school employees requesting leave to serve on active duty in military reserve units or the national guard. These requests are approved at the district office. They include days of leave\, employee signature\, principal\, school/department\, approval signature of district\, pay voucher received\, payroll date effective\, and amount.",Retain for 1 year(s),,
10134,Davis County School District (Utah). Hill Field Elementary School,Monthly lunch report,1959-,Chronological,"This is a monthly report of all meals (lunch and breakfast) served by the school's lunch program. Copies of the report are submitted to the district's accounting office. The reports include date\, daily number of meals paid\, number of reduced meals served\, number of fee meals served\, number of reimbursed meals\, total meals served to children\, and number of meals served to adults\, paid meals\, cooks\, total meals\, total enrollment\, monthly totals\, and total dollar values.",Retain for 3 year(s),,
10141,Davis County School District (Utah). Hill Field Elementary School,Photograph albums,1959-,Chronological,These are albums containing photographs taken annually of the school's students and teachers. They document the school's student body.,Permanent. Retain until final action,,
10147,Davis County School District (Utah). Hill Field Elementary School,Student injury report,1979-,Alphabetical by student's name,"This report is completed by school personnel immediately after a severe student injury and a copy is then submitted to the State Division of Family Health Services. An injury is considered severe if requires the loss of a half day or more of school or warranted medical attention or was required to be reported by district policy. The form includes child's name\, parent's name\, district name and number\, school name and number\, student's sex\, birth date\, grade\, accident's date and time\, number of days absent\, action taken by school and parent\, nature of injury\, area affected\, contributing factors\, period\, location of accident\, activity\, equipment\, injury description\, signature of person making report\, title code\, and principal's signature. The state's copy is retained for five years.",Retain for 4 year(s),,
10176,Davis County School District (Utah). Hill Field Elementary School,Textbook ordering records,1959-,Chronological,"These records document the ordering of textbooks. Textbooks are approved by the District's Curriculum Committee and individual schools order from the approved list. These records include a textbook list\, number ordered\, and price per order.",Retain until superseded,,
10175,Davis County School District (Utah). Hill Field Elementary School,Teachers' personnel records,1959-,Alphabetical by teacher's surname,"These are records maintained by the school's principal on all teachers within the school. They are used for easy reference. The school district office maintains an official personnel files on all district employees. These files include evaluation forms\, career ladder information\, and teaching observation forms. All significant information is duplicated in the teacher's personnel file.",Retain until separation,,
28909,Davis School District (Utah),Vista Education Campus special education records,1990-,"Chronological by birth year, and thereunder alphabetical by surname.","These records support the agency's function to provide an environment where students with disabilities can master essential learning skills\, demonstrate civic responsibility\, and engage in positive personal development. Records document eligibility of students for special education services\, as well as the provision of services to students. Information may include Individual Education Plans (IEPs)\, testing\, and assessment records.",Retain for 27 year(s) after date of birth,Exempt,
83402,Davis County School District (Utah). Pioneer Adult Rehabilitation Center,Adult education student files,[ca. 1960]-,alphabetical by name,,Retain permanently,,
85208,Davis County School District (Utah). Bountiful Elementary School,Timesheet cards,1967-,Alphabetical by name of employee,"These time sheets document the number of hours worked by classified employees. They include employee's name\, occupation\, pay period (dates covered)\, social security number\, signatures of employee and principal or supervisor\, plus a calendar listing actual dates worked\, days of week\, and number of hours worked on a card. There is room for five weeks information on a card.",Retain for 3 year(s),,
10127,Davis County School District (Utah). Hill Field Elementary School,Bank statements,1979-,Chronological,"These are monthly statements showing the amount of money deposited to the school's bank account. They are used for accounting purposes. They include date\, bank's name\, total deposits and withdrawals\, and cash balances (with interest on daily bank balances).",Retain for 4 year(s),,
10137,Davis County School District (Utah). Hill Field Elementary School,Monthly fee collection report,1959-,Chronological,"This is a monthly report on all fees collected and is used for accounting purposes. The report includes the school's name\, month and year\, fees collected per student (e.g.\, textbooks\, student body activity\, athletic\, library\, activity and transportation) number of students\, total amount transferred to district\, refund percent\, total amount retained by school\, totals\, principal's signature\, and date.",Retain for 3 year(s),,
10138,Davis County School District (Utah). Hill Field Elementary School,Payroll sheet,1959-,Alphabetical by employee's surname,"This computer report is generated from time cards kept by the school for classified\, certified\, committee\, and substitute employees. The carbon copy of the report is maintained by the individual school\, while the original is sent to the district payroll office. When the school receives the report\, it includes the employee's name\, social security number\, and account number; pay code\, pay type\, check group\, sick leave balance\, vacation balance\, and authorized rate. The school adds the number of days absent\, vacation taken\, leave without pay taken\, a list of days absent\, and any necessary explanations.",Retain for 1 year(s),,
10142,Davis County School District (Utah). Hill Field Elementary School,School facilities requests,1959-,Chronological,"This is a district form completed by persons or organizations requesting the use of school buildings. It is used to obtain approvals for school rentals. If approval is granted then a contract is signed between parties. The form includes date\, school name\, address\, phone number\, individual's name\, organization representing\, address\, home and business telephone numbers\, facilities requested\, date\, hours\, cost estimate\, listing of additional services\, supervision\, sound\, lights\, stage\, custodian\, cleaning\, total\, applicant's signature\, and approving signature.",Retain for 1 year(s),,
10148,Davis County School District (Utah). Hill Field Elementary School,Student lunch card,1989-,Alphabetical by student's name,"This plastic card is assigned to each student. Teachers distribute these cards to students each morning dividing cards into three categories: absent\, eating lunch\, and not eating lunch. The teacher completes two forms\, a lunch count form and an absentee form. A sixth grader picks up the forms and brings them to the school office. The card include's the student's name\, school district name\, and a bar code label.",Retain until separation,,
10179,Davis County School District (Utah). Hill Field Elementary School,Student withdrawal records,1959-,Alphabetical by student's name,"These files document student school withdrawal requests. After notification by parent of student's withdrawal the information is added to the computer and this form is produced. A copy is given to the parents and a copy is retained in the school's files while a third copy is placed in the student file being sent to the receiving school. The form includes the student's name and number\, birth date\, sex\, grade\, transfer date\, name of parent or guardian\, new address (if known)\, sending school\, school transferred to\, and principal's signature.",Retain for 1 year(s),,
1327,Department of Public Instruction,Photographs,1960-1969.,Alphanumerical,"These are albums containing photographs taken annually of the school's students\, teachers\, and school activities. They document the school's student body.",Permanent. Retain until administrative need ends,Public,
29756,Delta (Utah),Youth Court records,1997,Chronological by academic year.,"This series contains records from the Delta City Youth Court. The court was founded as a partnership between the Millard County sheriff's department and Delta city as a way to involve youth in law enforcement issues related to other youth. The court would have jurisdiction over nonjudicial status offense cases involving minors\, increasing the effectiveness of the handling of juvenile offenses and relieving the workload of the Juvenile Court. These records contain such information as administrative papers from the city employees who served as advisors to the court\, applications from local high school students seeking a role on the court\, and assessments of needs from local schools or other organizations requesting help with students and youths struggling with delinquency\, their studies\, and other issues.",,Public,0.20 cubic foot
29862,Utah Municipal Clerks Association (Utah),Municipal scrapbooks,1970-,Chronological,"These scrapbooks were created and compiled in order to document the histories of various municipalities as a way of commemorating the state's bicentennial. They consist of newspaper articles\, photos\, government records\, memorabilia\, and related types of records.",Permanent. Retain for 15 year(s),Public,
30066,Ogden School District (Utah),Pingree Elementary School photograph albums,1965-67,"Chronological by school year, thereunder numerical by grade.","These records are created by governmental entities compiling various items together to tell the story of their office. They include photographs\, newspaper clippings\, and other items pertaining to government activities\, and actions and reactions of citizens.",,Public,0.20 cubic foot
27658,Provo City School District (Utah). Timpanogos Elementary School.,P.T.A. scrapbook,1951-1960.,Chronological.,"This series contains a single scrapbook compiled by the Parent Teacher Association of the Timpanogos School in the 1950's. It contains a variety of materials including documents relating to P.T.A .business\, school staff contact lists\, announcements and programs for school activities\, and newspaper clipping about the school and the P.T.A.",,Public,0.35 cubic foot
27657,Provo City School District (Utah). Timpanogos Elementary School.,Class photos,1956-1965.,"Chronological by school year, thereunder numerical by grade.","This series contains yearly sets of class photos apparently provided to the school by the photographer. The photos are composites made up of images of each individual student\, along with a photo of the principal\, the class teacher\, and sometimes the school building. Some of the photos have no information identifying the students\, but the photos from 1964-65 are accompanied by sheets giving the names of students.",,Public,0.20 cubic foot
10883,Washington City (Utah),Historical scrapbook,1857-1982.,None.,"These records are created by governmental entities compiling various items together to tell the story of their office. They include photographs\, newspaper clippings\, and other items pertaining to government activities\, and actions and reactions of citizens.",,Public,0.75 cubic foot 1 microfilm reel
26462,Duchesne County (Utah). County Auditor,Scrapbooks,1993-,Chronological,"These are a chronological record of the activities of the county or individual county department. They include photographs\, newspaper clippings\, flyers\, program notes\, brochures\, and other items pertaining to county activities and actions and reactions of county citizens.",Retain permanently,,1 microfilm reel
29558,Kearns Improvement District (Utah),District scrapbook(s),1952-,Chronological by item type.,"These records document the activities of the District or individual District departments. They include photographs\, newspaper clippings\, flyers\, program notes\, brochures and other items pertaining to city activities and actions and reactions of the District's citizens.",Retain permanently,Public,
29766,Salt Lake City School District (Utah). Washington Elementary School,Parent Teacher Association scrapbooks,1936-1937; 1953-1979,Chronological by school year.,"These records are created by governmental entities compiling various items together to tell the story of their office. They include photographs\, newspaper clippings\, and other items pertaining to government activities\, and actions and reactions of citizens.",,Public,
29859,Children's Aid Society of Utah,Photographs,1990-2006,Chronological.,"These records are created by governmental entities compiling various items together to tell the story of their office. They include photographs\, newspaper clippings\, and other items pertaining to government activities\, and actions and reactions of citizens.",,Public,0.35 cubic foot
29982,Youth Development Center,Photographs,1888-1983.,Chronological.,These are photographs from the Utah Industrial School.,Permanent. Retain until administrative need ends,Public,
30129,Provo City School District (Utah),Scrapbooks,1948-1966,Generally chronological.,"These records are created by governmental entities compiling various items together to tell the story of their office. They include photographs\, newspaper clippings\, and other items pertaining to government activities\, and actions and reactions of citizens.",,Public,2.00 cubic feet
30307,Provo (Utah). City Recorder.,Scrapbooks,1971-1972; 1974,Chronological by year.,"These records are created by governmental entities compiling various items together to tell the story of their office. They include photographs\, newspaper clippings\, and other items pertaining to government activities\, and actions and reactions of citizens.",Retain permanently,Public,1.50 cubic feet
30415,Granite School District (Utah),Hill View Elementary School scrapbooks,1953-2002.,Chronological by school year.,"These records are created by the school Parent-Teacher Association (PTA) compiling various items together to tell the story of Hill View Elementary school. They include photographs\, newspaper clippings\, and other items pertaining to school activities\, and actions and reactions of citizens. Information may include PTA members\, school activities\, and pictures.",Retain permanently,Public,1.60 cubic feet
30853,Davis County School District (Utah),Clearfield - Pioneer - Anchorage Elementary Schools PTA scrapbook,1949-1964,Chronological by school year.,This series contains a scrapbook created by the Parent-Teacher Association to document PTA and school activities.,,Public,
30141,Provo City School District (Utah). Grandview Elementary School.,Grandview School History scrapbook,1949-1951.,Chronological.,"These records are created by governmental entities compiling various items together to tell the story of their office. They include photographs\, newspaper clippings\, and other items pertaining to government activities\, and actions and reactions of citizens.",,Public,0.50 cubic foot
30221,State Mental Hospital,Superintendent Roger S. Kiger scrapbooks,1968-1972;1974-1976.,Generally chronological.,"These records are created by governmental entities compiling various items together to tell the story of their office. They include photographs\, newspaper clippings\, and other items pertaining to government activities\, and actions and reactions of citizens.",,Public,0.35 cubic foot
30414,Granite School District (Utah),Meadow Moor Elementary School Parent-Teacher Association History Books,1963-1982.,Chronological by school year.,"These records are created by the school Parent-Teacher Association (PTA) compiling various items together to tell the story of Meadow Moor Elementary. They include photographs\, newspaper clippings\, and other items pertaining to school activities\, and actions and reactions of citizens. Information may include PTA members\, school activities\, and pictures.",Permanent. Retain until administrative need ends,Public,2.10 cubic feet
29755,Delta (Utah),Youth City Council scrapbooks,1990-1998,Chronological by academic year.,"The Delta Youth City Council (YCC) was organized to give local high school students the opportunity to participate in local government activities. The council served the youth of the community by advocating their needs to the city government; planning recreational activities with the help of the city manager; working with the mayor\, city council\, and school; and working with the police department and justice of the peace on preventing delinquency and other issues that affected their population. These scrapbooks document the activities carried out by the Youth Council and include such information as documentation of and published materials about Council activities\, applications from interested community members\, meeting agendas and minutes\, oaths of office\, and budgets.",,Public,0.35 cubic foot
29794,District Court (Third District : Salt Lake County),Judge Joseph G. Jeppson scrapbooks,1940-1977.,Generally chronological.,"These records are created by governmental entities compiling various items together to tell the story of their office. They include photographs\, newspaper clippings\, and other items pertaining to government activities\, and actions and reactions of citizens.",,Public,
29857,Children's Aid Society of Utah,Scrapbooks,1917-1998,Chronological.,"These records are created by governmental entities compiling various items together to tell the story of their office. They include photographs\, newspaper clippings\, and other items pertaining to government activities\, and actions and reactions of citizens.",,Public,0.70 cubic foot
30108,University of Utah (Utah). Department of Campus Police,Newspaper clippings,1990-,Chronological,"These newspaper clippings were collected and kept by the department because they contained stories about police activity and it's officers. Newpapers include The Daily Utah Chronical\, The Salt Lake Tribune\, The Deseret News\, and various magazines.",Retain permanently,Public,
30133,Washington County School District (Utah),School class photographs,2005-2006,Alphabetical by school name.,"T These records are created by governmental entities compiling various items together to tell the story of their office. They include photographs\, newspaper clippings\, and other items pertaining to government activities\, and actions and reactions of citizens.",,Public,0.20 cubic foot
30212,Provo City School District (Utah),Graduation photograph,ca. 1917,None.,"These records are created by governmental entities compiling various items together to tell the story of their office. They include photographs\, newspaper clippings\, and other items pertaining to government activities\, and actions and reactions of citizens.",,Public,0.50 cubic foot
30218,Washington City (Utah),City history records,1970-2000.,None.,"These records are created by governmental entities compiling various items together to tell the story of their office. They include photographs\, newspaper clippings\, and other items pertaining to government activities\, and actions and reactions of citizens.",,Public,0.20 cubic foot
30239,Taylorsville (Utah),Newspaper clippings,2011-2016.,Chronological by publication date.,These records include newspaper articles from the Salt Lake Tribune and Deseret News that feature significant news about the Taylorsville community and the work of Taylorsville City.,Retain permanently,Public,0.20 cubic foot
30341,Provo (Utah). Mayor,Newspaper clipping scrapbooks,1939-2010.,Chronological by year and publication date.,These are a chronological record of the activities of city government and general city events as reported in the local paper.,Retain permanently,Public,13.50 cubic feet
11284,Davis School District (Utah),Legal case files,1992-,Alphabetical by employee name or person filing suit or threatening suit,"These case files document legal action taken or threatened against the district. The information is collected in response to threatened or filed legal action (e.g.\, subpoena or to draft a legal response). The information is used to respond to requests or support the district's response. The files include committee notes\, written complaints\, interview notes\, attorney communications\, and legal responses.",Retain for 4 year(s) after resolution of issue,Protected,
11286,Davis School District (Utah),Salary schedules,undated,None,"These are the official salary records. They are used to document each individual salary scale and to determine salaries for specific categories of employee. Each schedule includes a printed schedule divided into steps\, lanes\, and categories indicating specific assigned salaries. Footnotes may explain increases or calculation formulas.",Retain for 5 year(s) after superseded,Public,
11288,Davis School District (Utah),Job descriptions,undated,None,"These are job descriptions for classified and certified positions within the school district. They may include job title\, job site\, duties\, educational requirements\, step and salary ranges.",Retain for 1 year(s) after superseded,Public,
11285,Davis School District (Utah),Negotiations files,undated,None,"These files document wage and benefit negotiations between the district and local labor representatives for both certified and classified employees. They include each proposal and counter-proposal\, requests and response\, final charge\, negotiated agreement and salary and benefit package.",Retain for 6 year(s) after expiration of contractual agreement,Protected,
11289,Davis School District (Utah),Leave of absence requests,1975-,Chronological,"These are applications for leave and supporting papers relating to request for\, and the approval of taking leave time (vacation\, sick\, etc.).",Retain for 3 year(s),Private,
17711,Davis School District (Utah),Payroll registers,1967-,,"This register is a numerical listing by check number and agency codes of all payroll checks issued by the county. It includes code\, date\, warrant number\, name of employee\, social security number\, types and amounts of individual deductions\, and may include hourly rate\, and number of hours worked. Though this register is frequently used to reference specific payroll checks\, it might be the only record of employee salaries and would then serve the same retirement purpose as the Employee earnings history files.",Retain for 65 year(s),Private,17 microfilm reels
28245,Davis School District (Utah),Davis School District Workers' Compensation Files,1994-,Alphabetical by employee's last name.,"This series documents injuries incurred by a Davis County School District employee as a result of an industrial accident. Records contained in this series are used for investigation purposes and determining benefits awarded to the injured employee. Records contain medical history\, litigation documents\, and payment history.",Retain for 60 year(s),Private,
28844,Davis School District (Utah),Mountain High School special education records,1990-,"Chronological by birth year, and thereunder alphabetical by surname.","These records support the agency's function to provide an environment where students with disabilities can master essential learning skills\, demonstrate civic responsibility\, and engage in positive personal development. Records document eligibility of students for special education services\, as well as the provision of services to students. Information may include Individual Education Plans (IEPs)\, testing\, and assessment records.",Retain for 27 year(s) after date of birth,Exempt,
30058,Davis School District (Utah),Farmington High School Special Education Records,2000-,"Chronological by birth year, thereunder alphabetical by surname.","These records document the agency function to provide an environment where students with disabilities can master essential learning skills\, demonstrate civic responsibility\, and engage in positive personal development. Records may include eligibility of student for special education services\, provision of services to students\, Individual Education Plan (IEP)\, testing\, and assessment records.",Retain for 5 year(s),Private,
28845,Davis School District (Utah),Renaissance Academy special education records,1990-,,"These records support the agency's function to provide an environment where students with disabilities can master essential learning skills\, demonstrate civic responsibility\, and engage in positive personal development. Records document eligibility of students for special education services\, as well as the provision of services to students. Information may include Individual Education Plans (IEPs)\, testing\, and assessment records.",Retain for 27 year(s) after date of birth,Exempt,
28562,Davis School District (Utah),Special education payroll records,2009-,Chronological by fiscal year,"These records document the hours worked by every federally-funded\, contracted or salaried employee\, as required by federal law. Hours are calculated on a monthly and annual basis. Documents include Personnel Action Records to document employee contracts\, salaries\, transfers\, and promotions; Payroll Registers to document staff contracts and salaries paid by federal funds; Payroll Time Cards to document staff work hours reported on federally funded salaries/contracts; and Mileage Reimbursement Records to document employee mileage counts and reimbursement costs. The personnel actions records\, payroll time registers\, time cards\, and mileage reimbursements are also used as supporting documents for audits of the use of federal and state funding.",Retain for 65 year(s),Private,
28814,Davis School District (Utah),Policy and procedure case files,1991-,Numerically by policy number.,"These records support the agency's goal to improve education through a continuous cycle of assessment\, reflection\, and modification. Records document the formulation and issuance of policies and procedures and include the research data regarding district or office operations\, and related correspondence.",Retain until superseded,Public,
28933,Davis School District (Utah),Viewmont High School special education records,1990-,"Chronological by birth year, and thereunder alphabetical by surname.","These records support the agency's function to provide an environment where students with disabilities can master essential learning skills\, demonstrate civic responsibility\, and engage in positive personal development. Records document eligibility of students for special education services\, as well as the provision of services to students. Information may include Individual Education Plans (IEPs)\, testing\, and assessment records.",Retain for 27 year(s) after date of birth,Exempt,
11280,Davis School District (Utah),Applicant data system,1997-,None,"This system collects and maintains candidate employment application information. It is used to track the applications\, allow access to authorized individuals to determine availability of qualified applicants\, and provide information to notify unsuccessful candidates. The system includes applicant's name\, address\, telephone number\, position applied for\, applicant rating\, notes from interview\, and Equal Employment Opportunity Commission (EEOC) statistical information.",Retain for 1 year(s),Private,
11293,Davis School District (Utah),Human Resources working files,1990-,Alphabetical by name or subject,"These files are the working files for the Human Resources Department. They are created or received in managing the activities of the department. The files contain a variety of information including correspondence from district contractor (i.e.\, insurance companies)\, information on training programs\, position classification requests\, legal opinions\, and notes on employee requests.",Retain for 3 year(s),Protected,
85209,Davis County School District (Utah). Bountiful Elementary School,Payroll printouts,1967-,"Chronological, thereunder numerical by code number","These are computer printouts of payroll. From l967 to l978\, the computer printout only included the budget number\, employee number\, and school number with additional information added by hand. This information included name of employee\, pay code\, position (title number)\, dates of absences\, and remarks or specific reasons for absences. After 1978 the printout included account number\, name of employee\, pay code\, check group\, remarks\, payroll date\, days in period\, absence dates\, remarks\, total number of hours\, and signature of principal.",Retain for 3 year(s),,
25295,Davis School District (Utah),Publications,1966-,Chronological by year.,"These are pamphlets\, leaflets\, studies\, proposals and similar material printed by or for the school district or any of its departments\, programs or schools\, and made available to the public\, or the last manuscript report if not published.",Permanent. Retain until administrative need ends,Public,0.20 cubic foot 1 microfilm reel
85203,Davis County School District (Utah). Bountiful Elementary School,Monthly school report,1967-,Chronological,"These are the agency copies of monthly reports submitted to the district office on the usage of school buildings by non-school organizations. They include dates\, name of school\, name of organization\, date\, total amount paid\, amount\, due to date\, rent\, custodian\, amount paid during previous month (rent\, custodian\, any miscellaneous expenses)\, and the signatures of the principal and custodian.",Retain for 1 year(s),,
10121,Davis County School District (Utah). Hill Field Elementary School,Absentee tally,1959-,"Chronological, thereunder alphabetical by teacher's name","This is a form completed daily\, by each teacher\, to report absent students. It is picked up each each morning and taken to the school's office by a sixth grader. This form is used to create a list used by volunteers to call parents. It includes the teacher's name\, date\, list of students absent\, and any comments.",Retain until resolution of issue,,
27951,Jordan School District (Utah),Herriman School attendance registers,1893-1972.,"Chronological by school year, thereunder alphabetical by teacher name.",This series contains registers or roll books used to record student attendance and evaluation.,,Private,2.45 cubic feet
27239,Jordan School District (Utah),Special education files,1982-,Alphabetical by surname.,"These files document the progress and participation of students enrolled in special education programs provided by Utah school districts. Files are kept in accordance with federal regulations which define record keeping practices and funding requirements. District services can be discontinued when students move\, refuse services\, or are reclassified as no longer needing special education services. Student folders contain various reports and completed forms including individualized education program records (IEPs)\, inspection logs\, evaluation and re-evaluation forms\, parental approval forms\, test protocols\, parent surveys and information\, third party information\, placement documents\, refusal of services forms\, and other legal documents. 34CFR 300.562 (2008) & 34CFR 99 (2008).",Retain for 5 year(s) after separation,Exempt,
27286,Granite School District (Utah),Granite High School graduate roster and graduation programs,1909-2009.,Chronological by date and thereunder alphabetical by surname.,"Granite High School maintained a book in which were recorded the names of graduates for each year from the opening of the high school until the school closed. Many graduation programs were also kept in the book.,These histories are compiled by the schools. They are used for reference purposes. They describe the school's beginnings and developments and are updated annually to include significant school activities.",,Public,
28944,Granite School District (Utah). Granite High School,Yearbooks,1906-,Chronological by publication year.,These histories are compiled by the schools. They are used for reference purposes. They describe the school's beginnings and developments and are updated annually to include significant school activities. These histories are compiled by the schools. They are used for reference purposes. They describe the school's beginnings and developments and are updated annually to include significant school activities.,,Public,0.20 cubic foot
28945,Granite School District (Utah). Granger High School,Yearbooks,1955-,Chronological by publication year.,These histories are compiled by the schools. They are used for reference purposes. They describe the school's beginnings and developments and are updated annually to include significant school activities.,,Public,0.20 cubic foot
28947,Davis County School District (Utah). Bountiful High School,Yearbooks,1951-,Chronological by publication year.,"This series contains annual publications documenting the faculty\, students\, and activities for the year.,These histories are compiled by the schools. They are used for reference purposes. They describe the school's beginnings and developments and are updated annually to include significant school activities.",,Public,0.20 cubic foot
29614,Ogden School District (Utah),Ogden High School yearbooks,1924-,Chronological by school year and numerical by volume number.,These histories are compiled by the schools. They are used for reference purposes. They describe the school's beginnings and developments and are updated annually to include significant school activities.,,Public,4.20 cubic feet
30419,Granite School District (Utah),Frightened Freddie Finds a Friend gun safety training materials,1968-1969.,None.,"This is a gun safety lesson given at Hill View Elementary School. It includes a lesson plan\, certificates and pictures from the completed lesson.",Retain permanently,Public,0.20 cubic foot
27656,Provo City School District (Utah). Timpanogos Elementary School.,History book,1954-1967.,Chronological.,"This series contains a year-by-year history of the Timpanogos School located on 5th West between 4th and 5th North. It contains such information as lists of students\, names of faculty and staff with photos\, listings of receipts and disbursements\, and an annual log of events and activities at the school. Some school-related newspaper clippings are pasted in the book and one photo of the school orchestra is included.",,Public,0.20 cubic foot
28946,Jordan School District (Utah). Bingham High School,Yearbooks,1908-2016.,Chronological by publication year.,These histories are compiled by the schools. They are used for reference purposes. They describe the school's beginnings and developments and are updated annually to include significant school activities. These histories are compiled by the schools. They are used for reference purposes. They describe the school's beginnings and developments and are updated annually to include significant school activities.,,Public,0.20 cubic foot
28960,Cache County School District (Utah). Sky View High School,Yearbooks,1963-,Chronological by publication date.,These histories are compiled by the schools. They are used for reference purposes. They describe the school's beginnings and developments and are updated annually to include significant school activities.,,Public,0.20 cubic foot
29714,Itineris Early College High School (Utah),Yearbooks,2004-,Chronological by school year.,"These yearbooks document school activities. They are compiled by a yearbook staff with the assistance of a teacher advisor. The yearbooks contain names and photographs of the faculty\, staff\, and individual students by grade\, school clubs\, sports\, cultural events\, and academic and social activities.",Permanent. Retain until administrative need ends,Public,0.20 cubic foot
29988,Alpine School District (Utah). American Fork High School,Student grading printouts,1979-1995,"First by Academic Year, thereunder Alphabetically by student last name","These books are used by teachers to document the school year and may include attendance\, syllabi\, assignments\, grades\, performance measures\, and other materials related to a teacher's function at American Fork High School.",Retain permanently,Private,
30406,South Summit School District (Utah),Miscellaneous administrative records,1951-2011,Roughly chronological.,"These historical records are compiled by the school district. They were created in the process of establishing to school district and describe the school district's beginnings and developments. Records may include bond records\, Singer-Swapp records\, and school consolidation reports.",Permanent. Retain until administrative need ends,Public,0.20 cubic foot
30420,Granite School District (Utah),Mud Pies: Hill View Elementary School Kindergarten student recipes,1999-2004.,Chronological by school year.,"This series contains recipes told to Mrs. Hampshire by her kindergarten students. Includes a recipe\, name of the author and class picture of the author of the recipe.",Retain permanently,Public,0.20 cubic foot
28943,Granite School District (Utah). Cyprus High School,Yearbooks,1918-,Chronological by publication year.,These histories are compiled by the schools. They are used for reference purposes. They describe the school's beginnings and developments and are updated annually to include significant school activities. These histories are compiled by the schools. They are used for reference purposes. They describe the school's beginnings and developments and are updated annually to include significant school activities.,,Public,0.20 cubic foot
28948,Granite School District (Utah). Taylorsville High School,Yearbooks,1981-,Chronological by publication year.,"This series contains annual publications documenting the faculty\, students\, and activities of that year.",,Public,0.20 cubic foot
84926,Salt Lake City School District (Utah). West High School,Yearbooks,1910-,Chronological by publication year.,"These histories are compiled by the schools. They are used for reference purposes. They describe the school's beginnings and developments and are updated annually to include significant school activities.,These histories are compiled by the schools. They are used for reference purposes. They describe the school's beginnings and developments and are updated annually to include significant school activities.",Permanent. Retain for 1 year(s),Public,
29989,Alpine School District (Utah). American Fork High School,Student papers,1928-,Chronological,"These records contain miscellaneous papers created by students at American Fork High School or created by teachers/administrators about students. Records may include attendance marks\, research papers\, school histories\, and other class-related materials.",Retain permanently,Public,
29987,Alpine School District (Utah). American Fork High School,Teacher registers,1930-1959,Chronological,"These records are teacher register books and teach attendance rolls. Books may also include syllabi\, assignments\, and performance measures.",Retain permanently,Public,
30855,Jordan School District (Utah),Riverton Elementary photo books,1950-,Chronological,This series contains Riverton Elementary photo books. May contain scrapbooks and photo directories of students.,Permanent. Retain until administrative need ends,Public,
27548,Provo City School District (Utah). Grandview Elementary School.,Histories,1949-1989.,Chronological by school year,"This series contains bound annual histories for each school year from when Grandview Elementary School opened in 1949 through the 1988-89 school year. Each volume contains a compilation of items documenting activities of the school year. Items found in the histories include such things as lists of students enrolled\, Provo School District annual financial reports\, School District staff directories\, supply requisition forms\, equipment and textbook inventories\, miscellaneous correspondence\, staff meeting notes\, event programs\, newspaper clippings\, class activity summaries\, student signatures\, class photos\, student teacher introduction forms\, and photographs of events.",,Public,9.55 cubic feet
28965,Utah State University,Buzzer,1909-1981.,Chronological by publication year.,"These are albums containing photographs taken annually of the school's students\, teachers\, and school activities. They document the school's student body.",,Public,1.70 cubic feet
30417,Granite School District (Utah),Hill View Elementary School class photo albums,1961-2004.,Chronological by school year.,"These are class pictures from Hill View elementary school. They include classes\, teachers\, and faculty pictures.",Permanent. Retain until administrative need ends,Public,2.90 cubic feet
10212,Clearfield (Utah). City Recorder,Deeds files,1922-,Chronological,"These are the original deeds which provide evidence of city ownership of property. Includes name\, addresses of grantor or grantee\, description of property\, date property was transferred to grantor.Usually filed alphabetically by name of property.",Permanent. Retain for 10 year(s),Public,
24500,Clearfield (Utah). City Recorder,Notary bond files,1980-,"Chronological by year, thereunder Alphabetical by subject","These files document municipal employees providing service to municipal agencies as notaries public. They include valid certificates\, copies of bonds\, and any related correspondence.",Retain for 1 year(s) after final action,Public,
24499,Clearfield (Utah). City Recorder,Annual budget,1991-,"Chronological by year, thereunder Alphabetical by subject","The budget is a ""plan of financial operations for a fiscal year which embodies estimates of proposed expenditures for given purposes and the proposed means of financing them"" (UCA 10-6-106(10) (1997)). ""Before June 22 of each fiscal year\, or August 17 in the case of a property tax increase under Sections 59-2-919 through 59-2-923\, the governing body shall by resolution or ordinance adopt a budget for the ensuing fiscal year for each fund for which a budget is required under this chapter. A copy of the final budget for each fund shall be certified by the budget officer and filed with the state auditor within thirty days after adoption"" (UCA 10-6-118 (1997)).",Retain permanently,Public,
24503,Clearfield (Utah). City Recorder,City scrapbooks,1939-,"Chronological by year, thereunder Alphabetical by subject","These are a chronological record of the activities of the municipality or individual municipal departments. They include photographs\, newspaper clippings\, flyers\, program notes\, brochures\, and other items pertaining to city activities and actions and reactions of the municipality's citizens.",Retain permanently,Public,
10225,Clearfield (Utah). Parks and Recreation Department,Park files,1967-,Chronological,"These files contain information concerning each of the city parks. They are used to maintain a record of construction projects in each park for historical and informational purposes. They include correspondence\, architectural drawings\, contracts\, specifications\, newspaper clippings\, histories of individual parks\, and photographs.",Retain permanently,Public,
23249,Clearfield (Utah). Parks and Recreation Department,Interment reports,1978-,Chronological,"These are copies of a monthly report submitted by the sexton to the Health Department's local registrar when deceased was buried in the cemetery. They are used to verify a report was made. They include ""name of the decedent\, place of death\, date of burial\, and name and address of the funeral director or other person making the interment"" (UCA 26-2-18(2) (2006)).",Retain for 1 year(s),Public,
23317,Clearfield (Utah). Parks and Recreation Department,Cemetery map,1971-,None,"These books contain maps of the cemetery. They are used daily to locate specific grave sites. These books include index\, plat\, and lot pages. The cemetery may only have a single wall map which serves as a key to locating specific graves.",Retain permanently,Public,
24907,Clearfield (Utah). Parks and Recreation Department,Reservation records,1992-,Chronological by year,"These files contain the actual request forms submitted by the general public. They are used as a record to schedule park facilities and/or sports facilities (e.g.\, baseball\, softball\, football\, soccer). The files include date of request\, name of group\, number of people\, name\, address\, and telephone number of requesting person\, area and park requested\, time\, date\, and amount paid.",Retain for 1 year(s),Public,
24924,Clearfield (Utah). Parks and Recreation Department,Parks superintendent's technical reference files,1988-,"Alphabetical by document name, thereunder chronological","These files contain copies of documents retained strictly for reference and informational purposes which are not part of the official files. Includes copies of reports\, studies\, special compilations of data\, drawings\, periodicals\, books\, clippings\, brochures\, catalogs\, vendor price lists\, etc.",Retain until administrative need ends,Public,
24926,Clearfield (Utah). Parks and Recreation Department,Director's technical reference files,1988-,"Alphabetical by subject, thereunder chronological","These files contain copies of documents retained strictly for reference and informational purposes which are not part of the official files. Includes copies of reports\, studies\, special compilations of data\, drawings\, periodicals\, books\, clippings\, brochures\, catalogs\, vendor price lists\, etc.",Retain until administrative need ends,Public,
24482,Clearfield (Utah). Parks and Recreation Department,City scrapbooks,1992-,Chronological by date,"These are a chronological record of the activities of the municipality or individual municipal departments. They include photographs\, newspaper clippings\, flyers\, program notes\, brochures\, and other items pertaining to city activities and actions and reactions of the municipality's citizens.",Retain permanently,Public,
10219,Clearfield (Utah). Public Works Department,License registers,undated,Chronological,"These registers record the issuance of licenses for persons or companies conducting business within municipal boundaries. They contain name\, address\, date\, and type of license. Prior to 1960\, many municipalities only maintained a register and no business license files. Most current registers are computer printouts.",Permanent. Retain for 10 year(s),Public,
23360,Clearfield (Utah). Public Works Department,Adopted master plans,1922-,Chronological,"These are comprehensive plans for municipal development adopted by the city commission. ""Each municipality shall prepare and adopt a comprehensive\, long-range general plan for present and future needs of the municipality; growth and development of the land within the municipality or any part of the municipality"" (UCA 10-9-301(1) (1997)). ""The planning commission shall make and recommend to the [city commission] a proposed general plan for the area within the municipality"" (UCA 10-9-302(1)(a) (1997)). The plans serve as a guide for decision-making on rezoning and other planning proposals and as the goals and policies of municipalities attempting to guide land use in local jurisdictions. The plans include ""planning commission's recommendations for the development of the territory covered by the plan\, and may include\, among other things: (a) a land use element; (b) a transportation and circulation element; (c) an,environmental element; (d) a public service and facilities element; (e) a rehabilitation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality considers appropriate"" (UCA 10-9-302(2) (1997)). The plan may also include maps\, plats\, and charts.",Retain permanently,Public,
23358,Clearfield (Utah). Public Works Department,Subdivision review case files,1922-,Alphabetical by name of subdivision,These case files document the developmental history of subdivision plans submitted to the Planning Commission for compliance review with applicable development ordinances and standards. This includes those that are considered lot/splits (subdivisions smaller than five lots).,Retain permanently,Public,
23365,Clearfield (Utah). Public Works Department,Site review planning records,1922-,Chronological,"These files document the regulatory review and approval of commercial and industrial site plans by various municipal departments. They contain an application of approvals\, staff investigative reports and recommendations\, cash receipts\, site plans\, and related correspondence.",Retain permanently,Public,
25780,Clearfield (Utah). Public Works Department,Construction reports,1990-,Chronological by year,"These reports are a monthly summary of construction and demolition activity in terms of permits\, cost\, and housing units. They are created from information compiled from the permit invoices and show the comparison to the same month for the previous two years. They are used for statistical analysis of current development trends. This information is submitted to both the U.S. Census Bureau and Utah Bureau of Economic and Business Research.",Retain for 2 year(s),Public,
23177,Clearfield (Utah). Administration Division,Computer work order log,1999-,Chronological,"These are authorization forms for repair or maintenance work on department vehicles\, equipment\, or municipally-owned facilities or structures.",Retain for 3 year(s),Public,
24317,Clearfield (Utah). Public Works Department,Beer license application files,1922-,Alphabetical by name,"These files contain completed applications to obtain licenses for selling beer within municipal boundaries per local ordinances. Applicants are also required to file a cash or corporate bond ""conditioned upon the licensee's faithful compliance"" (UCA 32A-10-205(2) (1997)).",Retain for 3 year(s),Public,
23178,Clearfield (Utah). Administration Division,Computer work orders,1999-,Chronological,"These are authorization forms for repair or maintenance work on department vehicles\, equipment\, or municipally-owned facilities or structures.",Retain for 3 year(s),Public,
23189,Clearfield (Utah). Administration Division,Quarterly wage list reports,1970-,Chronological,"These are reports submitted quarterly to the State Department of Employment Security. They include the quarterly wage list (the name and address of employer\, registration number\, quarter ending date\, employee social security number\, name of employee\, hire date of new employees\, and total wages for quarter\, the reimbursable employment\, payrolls\, and new hires report form (name and address of organization\, non-insured workers\, individual amount for the first\, second\, third and fourth quarters\, insured workers' names; telephone number\, and department of person completing form)).",Retain for 3 year(s),Private,
24810,Clearfield (Utah). Administration Division,Real estate acquisition files,1990-,"Chronogical by year, therunder alphabetical by subject",These records document the purchase of real property by the municipality. They include the contract and related correspondence.,Retain for 7 year(s) after disposition of asset,Public,
23192,Clearfield (Utah). Administration Division,Time sheets,1970-,"Numerical by department code, thereunder alphabetical by last name","These are records which verify hours worked\, sick leave\, vacation\, overtime\, and holidays earned and taken by municipal employees.",Retain for 3 year(s),Public,
26145,Clearfield (Utah). Administration Division,Payables,1980-,"Chronological by year, thereunder Alphabetical by vendor name.","These registers record\, by department code\, amounts deducted from employees' payroll checks. They are used for reference of other miscellaneous deductions.",Retain for 3 year(s),Private,
10351,Clearfield (Utah). Finance Division,Grant files,1991-,Chronological,"These are files on monetary grants received from state and federal sources. Includes the original applications\, contract agreements\, and annual and final performance reports.",Retain permanently,Public,
23323,Clearfield (Utah). Finance Division,Utility service reminder notices,1922-,Chronological by month; thereunder numerical by account number,"These files contain copies of documents retained strictly for reference and informational purposes which are not part of official files. Information includes utility account number\, amount past due\, date sent\, date service will be discontinued and address.",Retain until administrative need ends,Public,
25724,Clearfield (Utah). Administration Division,Equal Employment Opportunity Reports,unknown,Chronological by every other year,"These reports are required to be filed with the Equal Employment Opportunity Commission in accordance with the provisions of Title VII and the Americans with Disabilities Act (ADA). They include statistical information on employees hired\, rehired\, and terminated. They are filed with the EEOC every other year.",Retain for 3 year(s),Public,
25678,Clearfield (Utah). Administration Division,Applicant ID records,unknown,Alphabetical by job title,"The purpose of this form is to provide Clearfield City Corporation with the necessary information for its Affirmative Action Program\, referral\, sex\, ethnic origin\, and disabilities. The information will be kept in a confidential file separate from the application.",Retain for 2 year(s),Private,
23319,Clearfield (Utah). Finance Division,Residential and commercial utility work orders,1922-,Chronological,"These are authorization forms for repair or maintenance work on department vehicles\, equipment\, or municipally-owned facilities or structures.",Retain for 3 year(s),Public,
23336,Clearfield (Utah). Finance Division,Meter books,1922-,"Chronological by month, thereunder numerical by account number","These books record the readings of customer's water\, sewer or electric meters by municipal employees. They are used for billing purposes. The books include name of employee reading meter\, meter readings\, date read\, account number\, billing code\, final reading\, reasons for turnoff\, if meter was pulled or reinstalled\, and meter charges.",Retain for 3 year(s),Public,
24536,Clearfield (Utah). Finance Division,Customer utility deposit cards,1922-,Alphabetical by name,"These cards provide a record of customers required to pay a deposit to receive service. They include date\, amount of deposit\, name and address\, account number\, date signed\, date account closed\, and amount of deposit confiscated and reason.",Retain for 3 year(s) after final action,Public,
23861,Clearfield (Utah). Finance Division,Utility billing aging report,1922-,Chronological,"This register is an itemized list of customer accounts. It includes name of customer\, service address\, meter reading\, water usage\, water and other charges\, payments\, adjustments\, prior balance due\, and current balance due. The register is used for reference purposes.",Retain for 3 year(s),Public,
24233,Clearfield (Utah). Finance Division,Receipt books,1922-,Chronological by year then numerical,"These are receipts issued for money received into entity accounts from all sources. Includes date of payment\, department\, or fund to which money belongs\, receipt number and amount paid",Retain for 3 year(s),Public,
24296,Clearfield (Utah). Finance Division,Utility consumer adjustment report,1922-,"Chronological by year, there under by month","These records document adjustments made in utility billings for debit\, credits\, refunds\, returned checks and abatements. They include customer's name and address\, type of adjustments and justification\, total amount changed\, and authorizing signatures.",Retain for 3 year(s),Public,
24493,Clearfield (Utah). City Recorder,Election returns,1971-,Chronological by year thereunder alphabetical by subject,These are books of tabulations counted by the election judges. They serve as the official tally of votes for municipal elections.,Retain for 22 month(s) after final action,Public,
24495,Clearfield (Utah). City Recorder,Campaign financial disclosure statement files,1971-,"Chronological by year, thereunder Alphabetical by subject","These are financial statements required by law to be completed by municipal candidates in accordance with UCA 10-3-208 (1997). Each candidate for municipal office is required to report their itemized and total campaign contributions and expenditures at least once within two weeks before the election. The financial report must identify each contribution over $50\, the donor's name\, and amount; and for each expenditure\, the name of the recipient\, and the amount of the expenditure. An ordinance should be adopted by each first and second class city and each third class city having a population of 10\,000 or more\, establishing campaign finance disclosure requirements for candidates for municipal offices.",Retain permanently,Public,
10350,Clearfield (Utah). City Recorder,Deeds and easements records,1922-,Chronological,"These are the original deeds which provide evidence of city ownership of property. Includes name\, addresses of grantor or grantee\, description of property\, date property was transferred to grantor.Usually filed alphabetically by name of property.",Permanent. Retain for 10 year(s),Public,1 microfilm reel
24490,Clearfield (Utah). City Recorder,Proof of publication of records,1992-,Chronological by year thereunder alphabetical by subject,"These files contain evidence of the publication of a document or public notification appearing in a local newspaper\, usually for hearings\, sale of bonds\, budget\, and council meetings\, invitations to bid\, and requests for proposals (UCA 78-25-14 (1997)).",Retain for 6 year(s),Public,
24494,Clearfield (Utah). City Recorder,Election canvass,1971-,"Chronological by year, thereunder alphabetical by subject","They are the official canvass of primary\, municipal\, or special elections. They contain a tabulation of votes cast by combined election districts. They include the date\, office\, names of candidates\, number of votes\, and totals.",Retain permanently,Public,
24496,Clearfield (Utah). City Recorder,Annexation files,1927-,"Chronological by year, thereunder Alphabetical by subject","These files document the annexation of property into municipal boundaries. They usually contain correspondence\, citizens' petitions\, maps\, and the official annexation action approved by City Council (UCA 10-2-401 to 422 (1997)).",Retain permanently,Public,
25537,Clearfield (Utah). City Recorder,Feasibility studies,1922-,"Chronological by year, thereunder alphabetical by name",These are studies conducted before the installation of any significant technology or equipment. They include specific studies and system analyses for the initial establishment and major changes of these systems.,Retain for 5 year(s) after end of project or program,Public,
23276,Clearfield (Utah). Parks and Recreation Department,Registration records,1991-,Alphabetical by activity,"These forms are used to register for municipal recreational programs. They include registrant's name\, address\, and telephone number; program name and date(s); parent's/guardian's name if registrant is a minor; and a signed liability waiver statement.",Retain for 2 year(s),Public,
10060,Clearfield (Utah). Parks and Recreation Department,Release records,1990-,Alphabetical by sport,"Form completed by individuals participating in city recreational activities\, used by the Clearfield Recreational Department to verify that participants have released all rights and claims for possible injuries in city recreational activities\, Information includes individual's name\, team name\, sport\, date\, medical insurance company\, and signature.",Retain for 2 year(s),Public,
24481,Clearfield (Utah). Parks and Recreation Department,Housekeeping files,1999-,Alphabetical by name,"These are records of a general housekeeping nature which do not relate directly to the primary program responsibility of the office. Includes records such as charity fund drives\, custodial service requests\, parking space assignments\, and distribution of keys.",Retain for 1 year(s),Public,
24925,Clearfield (Utah). Parks and Recreation Department,Pool manager's technical reference files,1988-,"Alphabetical by subject, thereunder chronological","These files contain copies of documents retained strictly for reference and informational purposes which are not part of the official files. Includes copies of reports\, studies\, special compilations of data\, drawings\, periodicals\, books\, clippings\, brochures\, catalogs\, vendor price lists\, etc.",Retain until administrative need ends,Public,
24537,Clearfield (Utah). Parks and Recreation Department,Recreational equipment records,1997-,"Chronological by year, thereunder Alphabetical by name","These records document recreational equipment (i.e. softball\, volleyball) and tools loaned in connection with reserved park areas and other recreational facilities. They are used to maintain a record of location of equipment. They include name of group; name\, address\, telephone number of person picking up equipment; date of issue; reservation date; date of return; location reserved; quantity and equipment picked up.",Retain for 1 year(s) after resolution of issue,Public,
24908,Clearfield (Utah). Parks and Recreation Department,Buildings & ground maintenance log,1984-,Chronological,This log records all repairs made to municipal buildings and grounds. It is used to verify that repairs were made.,Retain for 3 year(s) after resolution of issue,Public,
26664,Clearfield (Utah). Parks and Recreation Department,Membership application records,2005 -,Alphabetical by surname.,"These forms are used to register for municipal recreational programs. They include registrant's name\, address\, and telephone number; program name and date(s); parent's/guardian's name if registrant is a minor; and a signed liability waiver statement.",Retain for 2 year(s),Public,
23474,Clearfield (Utah). Finance Division,Accounts receivable,1922-,Alphabetical by account name,"These records consist of copies of accounts receivable prepared by municipalities to collect amounts owed by vendors\, organizations\, and citizens having accounts with municipal agencies.",Retain for 4 year(s),Public,
24504,Clearfield (Utah). City Recorder,Annual historical reports,1960-,"Chronological by year, thereunder Alphabetical by subject","These are reports on program activities and accomplishments of the municipality or individual department for the previous year. They may include statistics\, narrative reports\, graphs\, and diagrams.",Retain permanently,Public,
25536,Clearfield (Utah). City Recorder,Real estate acquisition files,1922-,"Chronological by year, thereunder alphabetical by name",These records document the purchase of real property by the municipality. They include the contract and related correspondence.,Retain for 7 year(s) after disposition of asset,Public,
24927,Clearfield (Utah). Parks and Recreation Department,Recreation manager's technical reference files,1988-,"Alphabetical by subject, thereunder chronological","These files contain copies of documents retained strictly for reference and informational purposes which are not part of the official files. Includes copies of reports\, studies\, special compilations of data\, drawings\, periodicals\, books\, clippings\, brochures\, catalogs\, vendor price lists\, etc.",Retain until administrative need ends,Public,
10220,Clearfield (Utah). Public Works Department,Connection books,1991-,Numerical by address,"These books document the extension of or connection between specific property and municipal utilities. They represent the most comprehensive guide to the system. They act as the system's master listing of all diagrams of connections in the system\, and are referred to as ""the bible.""",Permanent. Retain for 10 year(s),Public,
23362,Clearfield (Utah). Public Works Department,Aerial photographic maps,1922-,Chronological by year; thereunder numerical by reference number,"These are large aerial photographs of the municipality. They are usually updated once every five years\, and are used for informational purposes. The photographs are taken periodically to illustrate changes in development. The maps may include zoning boundary lines.",Retain permanently,Public,
84793,Clearfield (Utah). Parks and Recreation Department,Cemetery records,1942-1992.,Chronological by date.,"This series consists of records documenting burial and ownership of graves in the Clearfield cemetery. The first item is a two-page partial list of plot owners\, certificate and lot numbers\, and dates of transfer. The second item is an interment register. Ledger columns in the interment register include the interment number\, name of the deceased\, permit number\, death certificate number\, date of interment\, date of death\, sex\, age\, place of death\, cause of death\, location of grave\, name of the undertaker\, date of birth\, place of birth\, owner of lot\, deed number\, removal information\, and a column for remarks which may include parents' names. Not all columns are completed for all individuals. The interment register also includes a name index,arranged alphabetically by the first letter of the deceased's last name. The third set of documents are cemetery cards documenting burials. Cards are filed alphabetically by the deceased's last name. Cards include the name of the deceased\, interment number\, address\, date of burial\, funeral director\, property owner\, and the grave location. The final set of documents are cemetery cards documenting ownership of lots. These cards\, which are filed alphabetically by the last name of the owner of the lot\, include the name of the owner\, phone number\, address\, lot description\, the date the deed was issued\, deed number\, and any financial transactions between the individual and the cemetery. The ownership cards are followed by cards related specifically to burials in those graves and include spaces for,the name of the deceased\, age\, sex\, interment number\, relationship to owner\, and special burial instructions. Some also have parents' or spouse's names\, place and date of birth\, and place and date of death.",,Public,1 microfilm reel
23187,Clearfield (Utah). Administration Division,Employee training files,1970-,"Alphabetical by last name, thereunder chronological","These files document course availability and municipal employee participation in training programs sponsored by the municipality\, other government agencies\, and non-governmental institutions. They include correspondence\, reports\, participant lists\, and other items. The actual training certificates and transcripts are filed in individual personnel files.",Retain for 6 year(s),Public,
23370,Clearfield (Utah). Public Works Department,Building permits files,1955-,Alphanumerical by address,"These permits are issued as official building authorization for a variety of actions (construction\, demolition\, the installation of plumbing\, electrical or mechanical equipment\, and the placement of barricades). They contain inspection requests\, inspection reports\, certificates of occupancy\, and any pertinent information relating to the project. They may also contain water source\, sewer system\, flood plain\, and tank certificates.",Retain permanently,Public,
26367,Clearfield (Utah). Administration Division,Evaluations,unknown,"Alphabetical by name, thereunder chronological by year","These are performance-related records pertaining to summary performance appraisal\, including appraisals and job element standards upon which they are based; and any supporting documentation.",Retain for 5 year(s),Public,
23194,Clearfield (Utah). Administration Division,Payroll register,1970-,"Chronological by year, thereunder chronological by pay period","This register is a numerical listing by check number and agency codes of all payroll checks issued by the municipality. It includes code\, date\, warrant number\, name of employee\, social security number\, types and amounts of individual deductions\, and may include hourly rate\, and number of hours worked. Though this register is frequently used to reference specific payroll checks\, it might be the only record of employee salaries and would then serve the same retirement purpose as the Employee earnings history files.",Retain for 7 year(s),Private,
25723,Clearfield (Utah). Administration Division,Equal Employment Opportunity Program files,1995-,Chronological by year,"These files document the adoption and administration of municipal affirmative action programs under the Civil Rights Act of 1964 and the Equal Employment Opportunity Act of 1972. The files include program correspondence\, program plans\, reports\, and may include anti-discrimination committee meeting records and reports.",Retain permanently,Public,
23373,Clearfield (Utah). Finance Division,Utility billing accounts receivable by service,1922-,Chronological,"This register is an itemized list of customer accounts. It includes name of customer\, service address\, meter reading\, water usage\, water and other charges\, payments\, adjustments\, prior balance due\, and current balance due. The register is used for reference purposes.",Retain for 3 year(s),Public,
23552,Clearfield (Utah). Finance Division,Cash check out reference files,1993-,Chronological,"These files contain copies of documents retained strictly for reference and informational purposes which are not part of the official files. Include copies of reports\, studies\, special compilations of data\, drawings\, periodicals\, books\, clippings\, brochures\, catalogs\, and vendor price lists.",Retain until administrative need ends,Public,
25417,Clearfield (Utah). Finance Division,RDA accounts receivable,1922-,Alphabetical by name,"These records consist of copies of accounts receivable prepared by municipalities to collect amounts owed by vendors\, organizations\, and citizens having accounts with municipal agencies.",Retain for 4 year(s),Public,
28317,Clearfield (Utah). Finance Division,Sales Tax Distribution Reports,1922-,Chronological,"These are reports received from the Utah State Tax Commission that summarize monthly distribution of sales tax revenue to Clearfield City. The report includes a date\, amount of sales tax received and a journal entry to support the general ledger.",Retain for 10 year(s),Public,
25418,Clearfield (Utah). Finance Division,Unsuccessful grant application files,1922-,Chronological by date,"These files document the rejection or withdrawal of grant applications. They include memoranda\, correspondence\, and other records relating to the decision to reject the grant proposal.",Retain for 3 year(s),Public,
23546,Clearfield (Utah). Finance Division,Utility billing reference files,1995-,Alphabetical by subject,"These files contain copies of documents retained strictly for reference and informational purposes which are not part of the official files. Include copies of reports\, studies\, special compilations of data\, drawings\, periodicals\, books\, clippings\, brochures\, catalogs\, and vendor price lists.",Retain until administrative need ends,Public,
23273,Clearfield (Utah). City Attorney,Misdemeanor case files,2000-,Alphabetical by defendant last name,"These case files document routine misdemeanor criminal cases prosecuted in circuit courts. They contain the case number\, defendant's name\, charge\, dates of indictment and arraignment\, plea\, bond amount\, trial date\, verdict\, and sentence. May also contain police records\, offense reports\, witness lists\, subpoenas\, FBI reports\, photographs\, and attorneys' notes. This information is largely duplicated in court files and should be weeded after the case is closed.",Retain for 7 year(s),Protected,
25977,Clearfield (Utah). Finance Division,Leasing contract files,1922-,"Alphabetical by name, thereunder chronological by date",These records document building or equipment leasing contracts between the municipality and a private vendor or other governmental agency. They include the actual lease and other related records documenting the agreement.,Retain for 7 year(s),Public,
28527,Clearfield (Utah). Finance Division,Federal tax deposits form 941,1997-,Chronological by pay period,"These files contain records on individual employee income taxes. Includes returns filed for income taxes such as IRS Form W-2\, reports on withheld federal taxes such as IRS Form W-3 with related papers\, and reports relating to income and social security taxes.",Retain for 3 year(s),Public,
27525,Clearfield (Utah). Finance Division,Audit working reports,2000-,By fiscal year,"The purpose of these records is to provide sufficient back-up data documentation for the annual audit. The data is used in the preparation of the statistical section of the annual audit. The series contains confirmation letters sent\, statistical information collected\, and any other information as requested by the auditors.",Retain for 1 year(s),Public,
85086,Clearfield (Utah). Finance Division,Annual budget,i 1950-1954.,Chronological,This final annual municipal financial plan is approved by the city council. It details the city's expenditures. The budget is drafted in light of the previous year's estimated budget compared to the city's actual expenditures.,Permanent. Retain for 1 year(s),,
23206,Clearfield (Utah). City Attorney,Claim petition files,1994-,"Chronological by year, thereunder by month","These files contain petitions claiming damages caused by municipal employees and/or equipment. They are used to determine liability. These files include petitions\, correspondence and police reports if applicable.",Retain for 6 year(s),Public,
23857,Clearfield (Utah). City Attorney,Significant lawsuit case files,ca. 1922-,Alphabetical by last name of litigant.,"These are case files for significant lawsuits filed by the city and those filed against the city. They are used in pleading cases in court and later for research purposes. They contain various court pleadings\, research material\, and attorneys' notes.",Retain permanently,Public,
23205,Clearfield (Utah). City Attorney,Routine lawsuit case files,1995-,Alphabetical by name of party,"These are case files for routine lawsuits filed by the city and those filed against the city. They are used in pleading cases in court and later for research purposes. They contain various court pleadings\, research material\, and attorneys' notes.",Retain for 7 year(s) after case is closed,Public,
23471,Clearfield (Utah). Finance Division,Daily cash reports,1922-,Chronological,"These reports provide a daily record of cash balances\, receipts\, and disbursements.",Retain for 3 year(s),Public,
23488,Clearfield (Utah). Finance Division,Fixed asset lists,1922-,Chronological,"These are listings of all municipal property (buildings and real estate)\, vehicles\, equipment\, and furniture. Includes description\, cost\, date purchased\, location\, name of vendor\, and depreciation.",Retain for 10 year(s),Public,
23558,Clearfield (Utah). Finance Division,Accounts pending collection files,1922-,"Chronological, thereunder numerical by account number","These are records of closed unpaid utility accounts that are at various stages of the collection process. Included are customer checks returned for insufficient funds or because the bank account had been closed\, bankruptcy notices which are still pending and payments on the account that are still being disbursed. Information includes name of customer\, account number\, account status\, account start date\, date account became past due\, date collection process began and authorizing signature.",Retain for 1 year(s) after resolution of issue,Public,
24492,Clearfield (Utah). City Recorder,Oath of office files,1940-,Chronological by year thereunder alphabetical by subject,"These files contain copies of signed oaths required of all officials of municipal offices\, whether elected or appointed\, before entering the duties of their respective offices (UCA 10-3-827 and 10-3-828 (1997)).",Retain permanently,Public,
23324,Clearfield (Utah). Public Works Department,Community Development block grant application records,1994-,Chronological,"These files document the application and completion of projects funded under Community Development Block Grant (CDBG) funds. These projects included both direct grants and regrants. These files included the initial application\, and all final reports.",Retain permanently,Public,
24479,Clearfield (Utah). Parks and Recreation Department,Receipt books,1993-,Chronological by date issued,"These are receipts issued for money received into entity accounts from all sources. Includes date of payment\, department\, or fund to which money belongs\, receipt number and amount paid",Retain for 4 year(s),Public,
28385,Clearfield (Utah). Finance Division,Zion's trust statements,1980-,Chronological by month and year,"These records are monthly statements showing receipts and disbursements for monies invested with Zion's Bank. The records include reports of cash reconciliation\, investment summaries\, holdings and account transactions.",Retain for 4 year(s),Public,
10226,Clearfield (Utah). Public Works Department,Annexation files,1975-1991.,Chronological,"These files document the annexation of property into municipal boundaries. They usually contain correspondence\, citizens' petitions\, maps\, and the official annexation action approved by city council (UCA 10-2-401 to 424).",,Public,
28389,Clearfield (Utah). Finance Division,Bond Redemption Registers,1922-,chronological,These are registers used to record the redemption of coupons for municipal bonds.,Retain for 3 year(s),Public,
23368,Clearfield (Utah). Public Works Department,Community development block grant application records,1994-,Chronological by year,"These files document the application and completion of projects funded under CDBG funds. These projects include both direct grants and regrants. These files include the initial application\, and all final reports.",Retain permanently,Public,
23351,Clearfield (Utah). Public Works Department,Zoning ordinances,1922-,Chronological,"These ""land use and development"" ordinances provide standards for development for ""land use and development"" within the municipality. They have been approved by both the planning commission and the city commission. ""The planning commission shall prepare and recommend to the [city commission] a proposed zoning ordinance and maps... The [city commission] shall hold a public hearing on the proposed zoning ordinance... After public hearing\, the [city commission] may (a) adopt the ordinance as proposed; (b) amend zoning ordinance and adopt or reject the zoning ordinance as amended; or (c) reject the ordinance"" (UCA 10-9-402 (1995)).",Retain permanently,Public,
23328,Clearfield (Utah). Public Works Department,Sewer main location plats,1922-,Numerical by reference number,"These are plat drawings of each municipal street detailing all sewer mains in the municipality system by area number. They are used to locate sewer mains. The plats include drawings of all sewer mains in municipal system showing depth of sewer mains\, percentage of grade\, location of lateral connections and sewer manholes\, and size of lines.",Retain until superseded,Public,
23176,Clearfield (Utah). Administration Division,Position description files,1995-,by department,"These files describe established positions including information on title\, grade\, duties\, and agency responsibilities.",Retain for 2 year(s) after final action,Public,
10210,Clearfield (Utah). Public Works Department,Conditional use permit files,1979-,Chronological,"These files document the application for conditional use permits. These permits allow the construction of buildings on the condition that impacts on neighborhood are mitigated. The files contain the original application\, blueprint drawings\, investigative reports\, recommendation of planning commission\, cash receipts\, and related correspondence.",Permanent. Retain for 10 year(s),Public,
23193,Clearfield (Utah). Administration Division,Taxable wage earning reports,1970-,Chronological,"These files contain records on individual employee income taxes. Includes returns filed for income taxes such as IRS Form W-2\, reports on withheld federal taxes such as IRS Form W-3 with related papers\, and reports relating to income and social security taxes.",Retain for 3 year(s),Private,
23369,Clearfield (Utah). Public Works Department,Street maps,1922-,Numerical by reference number,"These maps show zoning boundaries within the municipality. They are usually blueprint maps which show streets\, property lines\, zoning boundaries\, and area classifications. These maps are used for reference purposes and are frequently updated.",Retain permanently,Public,
25782,Clearfield (Utah). Public Works Department,Daycare provider list,1999-,Chronological by year,These files contain copies of Daycare providers licensed with the State of Utah. They are copies of documents retained strictly for reference and informational purposes which are not part of the official files.,Retain until administrative need ends,Public,
23182,Clearfield (Utah). Administration Division,Personnel files,1970-,"Separated by current and terminated status, thereunder alphabetical by last name","These files are the official employment files for municipal employees. They contain the employee's complete work history (excluding psychological information)\, which includes the following: employment application\, employment eligibility certification records\, Form I-9 and other documents required by the U.S. Citizenship and Immigration Services\, overtime agreements\, personnel actions\, letters of appreciation or commendation\, separation and leave without pay records\, employee benefit notification forms\, retirement accounts information\, copies of transcripts\, training certifications\, and copies of any other documents that may affect the employee's salary.",Retain for 65 year(s),Private,
23363,Clearfield (Utah). Public Works Department,Site review planning records,1922-,Chronological,"These files document the regulatory review and approval of commercial and industrial site plans by various municipal departments. They contain an application of approvals\, staff investigative reports and recommendations\, cash receipts\, site plans\, and related correspondence.",Retain permanently,Public,
23183,Clearfield (Utah). Administration Division,Pre-employment health records,1970-,Alphabetical by last name,"These health records document pre-employment physicals for municipal positions which provide the baseline health data on municipal employees who qualified for the specific positions\, particularly for police department and fire department positions. These records are used to limit liability in deployment of workers\, to establish the health status of potential workers\, and to limit the effect of occupational related diseases and conditions that might limit an employee's ability to perform assigned duties. These records include chest and back x-rays\, hypertension screenings\, blood series\, and medical histories. For pre-employment drug tests both positive and negative see Municipal General Schedule section 9 item 41 and 42.",Retain for 3 year(s) after separation,Private,
23191,Clearfield (Utah). Administration Division,Leave data files,1970-,"Numerical by department code, thereunder alphabetical by employee name",These files contain compilations of leave earned and taken. Includes the annual leave compilation card.,Retain for 3 year(s),Private,
25315,Clearfield (Utah). Public Works Department,Residential building plans,1995-,Alphanumerical by address,"These are the blueprints and specifications submitted by building contractors or owners when applying for a building permit for the construction of residential buildings. The specifications are compiled by the architect for use by contractor to complete detail work providing type\, grade\, brand of materials to be used and general conditions which govern the methods to be employed. They also identify the temporary facilities\, job cleanup\, security\, time limits\, deadlines\, and responsibilities of the architect\, owner and contractor. They are used for determining code compliance and the enforcement of building codes. They are usually arranged by permit number or address.",Retain for 1 year(s) after end of project or program,Public,
25781,Clearfield (Utah). Public Works Department,Sales tax reports,1998-,Chronological by year,Sales Tax distribution report containing information on businesses filing sales tax. These reports from the State contain copies of documents retained strictly for reference and informational purposes which are not part of the official files.,Retain until administrative need ends,Private,
25783,Clearfield (Utah). Public Works Department,Miscellaneous technical records,1990-,Chronological by year,"These files contain copies of documents retained strictly for reference and informational purposes which are not part of the official files. Includes copies of reports\, studies\, special compilations of data\, drawings\, periodicals\, books\, clippings\, brochures\, catalogs\, and vendor price lists.",Retain until administrative need ends,Public,
23278,Clearfield (Utah). Finance Division,General ledger trial balance reports,1922-,Chronological,These are summaries showing the amount of receipts and disbursements of each department of the municipality. They may also include documentation from subsidiary ledgers to general ledger and accounting adjustments in the form of general entries.,Retain for 10 year(s),Public,
23372,Clearfield (Utah). Finance Division,Billing register and billing registry summary,1922-,Chronological,"This register is an itemized list of customer accounts. It includes name of customer\, service address\, meter reading\, water usage\, water and other charges\, payments\, adjustments\, prior balance due\, and current balance due. The register is used for reference purposes.",Retain for 3 year(s),Public,
25173,Clearfield (Utah). Finance Division,Payroll Files,1922-,Chronological by pay period thereunder alphabetical by name,"These files contain memoranda\, copies of payrolls\, checklists\, and related certification sheets. They also include security copies of documents prepared or used for disbursement\, along with supporting documentation. Please refer to Schedule 8\, Item #4 ""Employee Earnings History Files\,"" if an earning history file/card is not maintained.",Retain for 3 year(s),Private,
25677,Clearfield (Utah). Administration Division,Job postings,Unknown,Alphabetical by job title,"THESE FILES CONTAIN EACH JOB OPENING WITH OPENING AND CLOSING DATES\, WAGE INFORMATION\, JOB REQUIREMENTS\, AND JOB RESPONSIBILITIES.",Retain for 2 year(s),Public,
23320,Clearfield (Utah). Finance Division,Purchase orders,1922-,"Chronological by month, thereunder numerical by purchase order number","These are records authorizing the purchase of supplies or equipment by the municipality. They contain the name of the requesting agency\, name of vendor\, item\, date ordered\, delivery date\, purchase order number\, account charged\, and authorizing signature.",Retain for 4 year(s),Public,
25174,Clearfield (Utah). Finance Division,Finance technical reference files,1922-,Alphabetical by subject,"These files contain copies of documents retained strictly for reference. Includes copies of reports\, studies\, special compilations of data\, drawings\, periodicals\, books\, clippings\, brochures\, catalogs and vendor price lists.",Retain for 1 year(s),Public,
25175,Clearfield (Utah). Finance Division,Account receivable returned checks,1922-,Chronological by date,"These records consist of copies of accounts receivable prepared by municipalities to collect amounts owed by vendors\, organizations\, and citizens having accounts with municipal agencies.",Retain for 4 year(s),Public,
23316,Clearfield (Utah). Finance Division,Utility billing adjustment records,1922-,Chronological,"These records document adjustments made in utility billings for debit\, credits\, refunds\, returned checks and abatements. They include customer's name and address\, type of adjustments and justification\, total amount changed\, and authorizing signatures.",Retain for 3 year(s),Public,
23403,Clearfield (Utah). Finance Division,Daily cash out report,1975-,Chronological,"These reports are used to balance the day's cash drawer\, cash out and bank deposit. They are used exclusively for reference and informational purposes. Included are the computer check total\, computer cash total\, account totals\, amount over/short\, denomination of cash and various account deposit amounts.",Retain until administrative need ends,Public,
24297,Clearfield (Utah). Finance Division,Receipt register,1999-,"Chronological by year, thereunder by month","These are account books showing details of daily receipts and expenditures such as deposit or payment amounts\, date\, payee\, purpose\, fund credited or debited\, and check number. They are used to provide backup documentation to the general ledger.",Retain for 3 year(s),Public,
24912,Clearfield (Utah). Finance Division,Warrant requests - cancelled,1922-,Chronological by month,This is the manual documentation method of inputting data about canceled warrants which then becomes part of the general ledger.,Retain for 4 year(s),Public,
23667,Clearfield (Utah). Finance Division,Sales tax returns,1960-,Chronological,"These forms are required by the State Tax Commission to report quarterly sales tax and to remit the amounts collected and due to the state (e.g.\, municipal recreational facilities).",Retain for 4 year(s),Public,
24271,Clearfield (Utah). Finance Division,Revenues budgetary worksheet,1922-,Chronological,"These are account books showing details of daily receipts and expenditures such as deposit or payment amounts\, date\, payee\, purpose\, fund credited or debited\, and check number. They are used to provide backup documentation to the general ledger.",Retain for 3 year(s),Public,
23473,Clearfield (Utah). Finance Division,Deposit complete checkout report,1922-,Chronological,"These files contain copies of documents retained strictly for reference and informational purposes which are not part of the official files. Includes copies of reports\, studies\, special compilations of data\, drawings\, periodicals\, books\, clippings\, brochures\, catalogs\, and vendor price lists.",Retain until administrative need ends,Public,
23550,Clearfield (Utah). Finance Division,Utility termination billings copies files,1922-,"Chronological by year, thereunder numerical by account number","These files contain copies of documents retained strictly for reference and informational purposes which are not part of the official files. Include copies of reports\, studies\, special compilations of data\, drawings\, periodicals\, books\, clippings\, brochures\, catalogs\, and vendor price lists.",Retain until administrative need ends,Public,
23490,Clearfield (Utah). Finance Division,Vendor list,1922-,Alphabetical by vendor name,"This is a list of vendors providing goods and services to the municipality. It usually includes names of vendors\, addresses\, telephone numbers\, and descriptions of goods or services provided.",Retain until superseded,Public,
26706,Clearfield (Utah). Finance Division,Direct pay authorization agreements,2003-,Numerical,"These are applications completed by customers requesting water\, sewer\, or electric service. They are used for billing purposes. The applications include customer's name\, address\, and telephone number; meter information\, date and approval signature(s).",Retain for 3 year(s),Private,
23479,Clearfield (Utah). Finance Division,Petty cash reports,1922-,Chronological,"These reports provide a daily record of cash balances\, receipts\, and disbursements.",Retain for 3 year(s),Public,
23485,Clearfield (Utah). Finance Division,Customer application records,1922-,Numerical by customer number,"These are applications completed by customers requesting water\, sewer\, or electric service. They are used for billing purposes. The applications include customer's name\, address\, and telephone number; meter information\, date and approval signature(s).",Retain for 3 year(s) after final action,Public,
25510,Clearfield (Utah). Finance Division,Taxable wage earning reports,1922-,"Chronological by year, thereunder alphabetical by name","These files contain records on individual employee income taxes. Includes returns filed for income taxes such as IRS Form W-2\, reports on withheld federal taxes such as IRS Form W-3 with related papers\, and reports relating to income and social security taxes.",Retain for 3 year(s),Private,
28390,Clearfield (Utah). Finance Division,Franchise Tax Revenue Records,1950-,chronological,"These are statements received monthly reporting the amount of money collected and distributed to Clearfield City for franchise & energy taxes. Information includes name of company collecting the tax\, date\, and amount collected and paid.",Retain for 10 year(s),Public,
25978,Clearfield (Utah). Finance Division,Contract purchasing records,1922-,"Chronological by date, thereunder alphabetical by name","These records document purchasing and construction contracts. They include the contract\, correspondence\, and related records pertaining to award\, administration\, receipt\, inspection\, and payments.",Retain for 7 year(s),Public,
28705,Clearfield (Utah). Finance Division,Audit reports,1922-,Chronological by fiscal year.,"These records support the agency's fiscal function to perform an annual audit in conformity with the ""Local Government Uniform Accounting Manual"" (Utah Code 51-2a-202(2015)). Records document the auditor's findings\, written opinions\, and recommendations for improvement. Information includes related financial data and supporting documentation.",Permanent. Retain for 10 year(s),Public,
27526,Clearfield (Utah). Finance Division,State treasurer's accounting statements,2000-,Chronological by year.,"These are quarterly reports of monies deposited with and invested by the State Treasurer under the State Money Management Act (UCA 51-7) (2010)). These statements are required by law (UCA 51-7-9 (1984)). They include a deposit form\, an account statement and an investment credit notice.",Retain for 1 year(s),Public,
23486,Clearfield (Utah). Finance Division,Senior citizen customer application records,1987-,Numerical by customer number,"These are applications completed by customers requesting water\, sewer\, or electric service. They are used for billing purposes. The applications include customer's name\, address\, and telephone number; meter information\, date and approval signature(s).",Retain for 3 year(s) after final action,Public,
24164,Clearfield (Utah). Finance Division,Subsidiary ledger and journal files,1922-,Chronological,"These are account books showing details of daily receipts and expenditures such as deposit or payment amounts\, date\, payee\, purpose\, fund credited or debited\, and check number. They are used to provide backup documentation to the general ledger.",Retain for 3 year(s),Public,
23472,Clearfield (Utah). Finance Division,Billing status report,1922-,Chronological,"These files contain copies of documents retained strictly for reference and informational purposes which are not part of the official files. Include copies of reports\, studies\, special compilations of data\, drawings\, periodicals\, books\, clippings\, brochures\, catalogs\, and vendor price lists.",Retain until administrative need ends,Public,
28316,Clearfield (Utah). Finance Division,Credit Card Settlement Reports,2000-,Chronological,"These are reports that are generated to reconcile credit card transactions with the statements received from Merchant billing. The report includes type of credit card used\, customer name\, amount of the transaction and the date the transaction was made. Journal entries are included as support to the general ledger.",Retain for 10 year(s),Public,
23489,Clearfield (Utah). Finance Division,Employee telephone bills accounts receivable invoices,1922-,"Chronological by year, thereunder numerical by telephone number","These are invoices billing non-municipal agencies or institutions for supplies\, services\, or repairs provided by an agency.",Retain for 4 year(s),Public,
24491,Clearfield (Utah). City Recorder,Election ballots,1922-,Chronological by year thereunder alphabetical by subject,"These are packets of official ballots of municipal elections cast by voters. ""Each election officer shall preserve ballots for 22 months after the election or until the time has expired during which the ballots could be used in an election contest"" (UCA 20A-4-202(2)(a) (1997)). If the election is not contested\, ""after that time\, destroy them without opening or examining them"" (UCA 20A-4-202(2)(d) (1997)).",Retain for 22 month(s) after final action,Exempt,
24502,Clearfield (Utah). City Recorder,Our town,1994-,Alphabetical by title,"These are published or unpublished histories written on the municipal government or an individual municipal agency. The histories are financed by municipal funds. They may include title\, author\, date written\, and a historical narrative.",Retain permanently,Public,
24505,Clearfield (Utah). City Recorder,Comprehensive annual financial reports,1940-,"Chronological by year, thereunder Alphabetical by subject","These are reports prepared by external auditors examining and verifying the municipality's financial activities for the year. ""The audit required for any fiscal year shall be completed within six calendar months after the close of the fiscal year"" (UCA 51-2-2 (1997)). The audit is required to include ""the financial statements; the auditor's opinion on the financial statements; a statement by the auditor expressing positive assurance of compliance with state fiscal laws identified by the state auditor; a copy of the auditor's letter to management that identified any material weaknesses in internal controls discovered by the auditor\, and other financial issues related to the expenditure of funds received from federal\, state\, or local governments to be considered by management; and management's response to the specific recommendations"" (UCA 51-2-3(1)(a) (1997)).",Retain permanently,Public,
23181,Clearfield (Utah). City Recorder,Technical reference files,1922-,Chronological,"These files contain copies of documents retained strictly for reference and informational purposes which are not part of the official files. Includes copies of reports\, studies\, special compilations of data\, drawings\, periodicals\, books\, clippings\, brochures\, catalogs\, and vendor price lists.",Retain until administrative need ends,Public,
10213,Clearfield (Utah). City Recorder,Easement file,1922-,Chronological,"These files contain documents executed by property owners granting the city rights of access to their property for public works or other municipal purposes. They include the names of parties\, purposes and terms of access and terms of easement. They are used to provide legal access to enter or modify private property.",Permanent. Retain for 10 year(s),Public,
23266,Clearfield (Utah). Parks and Recreation Department,Cemetery deed register,1945-,Numerical by deed number,"These are registers of names of all persons owning burial plots in the cemetery. They include deed number\, date issued\, name of owner\, description of property\, amount paid\, receipt number\, perpetual care record\, date issued\, and certificate number. This register is also called ""Burial Right"" Registers or Payment Records.",Retain permanently,Public,
26111,Clearfield (Utah). Finance Division,Utility rate table summary,1922-,Chronological by date.,"This register is an itemized list of customer accounts. It includes name of customer\, service address\, meter reading\, water usage\, water and other charges\, payments\, adjustments\, prior balance due\, and current balance due. The register is used for reference purposes.",Retain for 3 year(s),Public,
24909,Clearfield (Utah). Parks and Recreation Department,Recreation program files,1997-,"Alphabetical by title, thereunder chronological","These program files document specific municipally sponsored recreation programs. They are used for reference in developing future programs. They include flyers of specific programs\, reservation records\, copies of receipts for fees paid. They also include an accounting of participants and receipt numbers.",Retain for 3 year(s),Public,
10349,Clearfield (Utah). Public Works Department,Redevelopment certification records,1984-,Numerical by area,"These files document the approval and certification process of all official redevelopment projects. The files contain all documents necessary to certify a project including consultant's reports; a copy of the redevelopment plan; a report detailing reasons for the selection of the project area; a description of physical\, social\, and economic conditions in the area; a financial analysis of the project; consultant proposals; a plan detailing methods for the relocating of all families and persons in the redevelopment area; an analysis of the preliminary plan; a report with the recommendations of the planning commission; a blight survey; notices of hearings; copies of minutes of hearings; and copies of resolutions.",Retain permanently,,
24557,Clearfield (Utah). Parks and Recreation Department,Cemetery receipts,1993-,Chronological,"These are receipts issued for money received for burial lots. They are used to record money generated by the cemetery. They include date\, receipt number\, name of person making payment\, amount received\, fees involved\, credits\, cash sales\, and may include the address of person making payment.",Retain for 3 year(s),Public,
24928,Clearfield (Utah). Parks and Recreation Department,Recreation coordinator's technical reference files,1988-,"Apphabetical by subject, thereunder chronological","These files contain copies of documents retained strictly for reference and informational purposes which are not part of the official files. Includes copies of reports\, studies\, special compilations of data\, drawings\, periodicals\, books\, clippings\, brochures\, catalogs\, vendor price lists\, etc.",Retain until administrative need ends,Public,
26529,Clearfield (Utah). Public Works Department,Utility billing direct pay forms,2003-,Numerical by account number,"These forms are used to set up a file in the computer system to allow payments to be taken automatically from a customer's bank account. The forms contain the customer's name\, address\, utility account number\, name of the financial institution\, bank account number and type of bank account.",Retain for 1 year(s),Private,
23175,Clearfield (Utah). Administration Division,Workers' Compensation claim files,1995-,Chronological,"These are files containing claims for on-the-job injuries or job related disabilities under the Workers' Compensation Act (Title 34\, Chapter 9). A report is filed with the Utah Industrial Commission.",Retain for 75 year(s) after superseded,Private,
23184,Clearfield (Utah). Administration Division,Personnel requisition and analysis files,1970-,"Chronological by year, thereunder alphabetical by position","These forms are used by municipal departments to fill vacant positions and to request new positions. The forms include position title\, whether exempt or nonexempt\, grade\, step\, classification\, part or full-time\, replacement or new position\, reasons for replacement\, requesting department\, whether municipal employees will be considered for position\, educational requirements\, specialized training and experience required\, and a section to be completed if requesting new positions (special functions\, how those functions are currently being performed\, why position is required\, and signature of department head or elected official).",Retain for 2 year(s),Public,
23327,Clearfield (Utah). Public Works Department,Water main charts and indexes,1922-,Numerical by reference number,"These maps show the locations of all water mains\, valves\, hydrants\, and water services to property owners in a given area. They are used to help locate water mains\, etc.",Retain permanently,Public,
10202,Clearfield (Utah). Public Works Department,Building permit files,1955-,Chronological,"These files contain the permits issued as official building authorization for a variety of actions (construction\, demolition\, the installation of plumbing\, electrical or mechanical equipment and the erection of barricades). They contain inspection requests\, inspection reports\, certificates of occupancy and any pertinent information relating to the project. They may also contain water source\, sewer system\, flood plain\, and tank certificates. The files are arranged numerically by permit number or alphanumerically by address.",Permanent. Retain for 10 year(s),Public,1 microfilm reel
23325,Clearfield (Utah). Public Works Department,Rezoning records and indexes,1922-,Chronological,"These files document applications to rezone property within the municipality. They contain the original application\, review forms\, maps of areas involved\, investigative reports\, copies of planning commission minutes\, notice of public hearings\, copies of ordinances and copies of city council minutes.",Retain permanently,Public,
23186,Clearfield (Utah). Administration Division,Garnishment records,1970-,"Chronological by year, thereunder alphabetical by last name",These are records of garnishments or levies for debts owed by employees which are attached to employees' earnings.,Retain for 3 year(s) after resolution of issue,Private,
23367,Clearfield (Utah). Public Works Department,Board of Adjustment case files,1922-,Chronological,These case files document the zoning activities of the Board of Adjustment. They are used to document the cases brought before the Board of Adjustment and its decisions. They contain the original application; findings and order; correspondence; and any exhibits such as plot plans or elevations.,Retain permanently,Public,
23371,Clearfield (Utah). Public Works Department,Business license files,1922-,Alphabetical by business name,"These files contain information on all business licenses issued in the municipality. All businesses are required to be licensed before conducting business within municipal boundaries. They contain the application\, proof of payment\, and approval forms from regulatory departments (e.g.\, fire\, police\, health).",Retain for 3 year(s) after expiration of permit or license,Public,
26144,Clearfield (Utah). Administration Division,ICMA and URS records,1980-,Alphabetical by name.,These are reports and register control documents relating to an employee's retirement. They also include 401 account records and reports.,Retain for 3 year(s),Private,
25721,Clearfield (Utah). Administration Division,Pre-Employment tests,unknown,"Alphabetical by job title, thereunder chronological by date of opening","These examinations are required of applicants for specific municipal positions. They include date\, position tested for\, employee name\, social security number\, the actual test questions and applicant's answers\, and scores.",Retain for 2 year(s),Private,
26449,Clearfield (Utah). Administration Division,Random drug testing documentation,2007-,Chronological by month,"Started Random Drug testing in addition to pre-employment and post-accident screening. Third party company to choose and administer the random testing. According to the City Policy manual these record must be kept for 2 years. (Not drug test results - see UT state series 9-41 and 9-42). List of employee names\, documents relating to the random selection process\, documentation and agenda of training provided to supervisors to make a determination concerning the need for alcohol and/or drug testing based on reasonable suspicion.",Retain for 1 year(s),Private,
23185,Clearfield (Utah). Administration Division,Insurance deduction files,1970-,"Chronological by year, thereunder alphabetical by vendor name",These are reports and related papers including copies of vouchers and payment schedules pertaining to insurance deductions.,Retain for 3 year(s),Private,
23188,Clearfield (Utah). Administration Division,Employment applications (not hired),1970-,"Chronological by year, thereunder alphabetical by position applied for","These are application forms completed by persons seeking municipal employment who were not hired. They include the name\, address\, and telephone number of the applicant\, employment history\, education\, and a list of references.",Retain for 2 year(s) after resolution of issue,Private,
23190,Clearfield (Utah). Administration Division,Salary surveys,1970-,Chronological,"These are salary survey reports on various municipal positions. They are used to compare salary ranges\, benefits\, education\, and required experience. They include positions\, grades\, salaries\, benefits\, education\, and experience.",Retain for 3 year(s),Public,
24685,Clearfield (Utah). Administration Division,RDA Real Estate Acquisition Files,1990-,"Chronological by year, thereunder alphabetical by subject",see page 101 for description,Retain for 7 year(s) after disposition of asset,Public,
23277,Clearfield (Utah). Finance Division,Accounts payable check register report,1922-,Numerical by check number,These are multi-columnar records with chronologically arranged entries of checks. They usually include check numbers and amounts of debits or deposits per account.,Retain for 7 year(s),Public,
23321,Clearfield (Utah). Finance Division,Accounts payable records,1922-,"Alphabetical by name, thereunder chronological","These records are used to pay municipal bills. They include copies of checks\, invoices\, purchase orders\, and receiving reports. They may also include correspondence with vendors and computer printouts.",Retain for 4 year(s),Public,
23180,Clearfield (Utah). Finance Division,Utility bill remittance stubs,1922-,Chronological by year,"These stubs are received with payments for services. They are used as the official record of customers\, payments being received and posted. They include account number\, name\, service address\, payment received\, receipt date and number.",Retain for 3 year(s),Public,
24272,Clearfield (Utah). Finance Division,Deposit refund report,1922-,Chronological,"These are account books showing details of daily receipts and expenditures such as deposit or payment amounts\, date\, payee\, purpose\, fund credited or debited\, and check number. They are used to provide backup documentation to the general ledger.",Retain for 3 year(s),Public,
24913,Clearfield (Utah). Finance Division,Unsuccessful bids and proposals files,1922-,Alphabetical by name,These are solicited and unsolicited unsuccessful (rejected) bids and proposals to provide products or services to an agency by a private contractor.,Retain for 6 year(s),Public,
23862,Clearfield (Utah). Finance Division,Transaction summary report,1995-,Chronological,"These records summarize monthly billing transactions and are retained strictly for reference and informational purposes which are not part of the official files. Information includes billings\, adjustments\, payments\, deposits applied\, balance due and date of report. The information is organized by utility book number. The reports are no longer referred to after the following month's billing is completed.",Retain until administrative need ends,Public,
23668,Clearfield (Utah). Finance Division,Ambulance Services accounts receivable,2000-,Chronological,"These records consist of copies of accounts receivable prepared by municipalities to collect amounts owed by vendors\, organizations\, and citizens having accounts with municipal agencies.",Retain for 4 year(s),Public,
23863,Clearfield (Utah). Finance Division,Professional service agreement records,1996-,Chronological,"These records document the professional service agreements for temporary services between any municipal agency and professional individuals\, or between agencies. They include the service agreement and other related records.",Retain for 7 year(s) after expiration of contractual agreement,Public,
23855,Clearfield (Utah). Finance Division,Meter verification reports,1922-,Chronological,"These monthly reports are used by the utility billing clerk to check for possible billing errors before the actual billing process is begun. Examples of billing errors checked for are indications of extremely high or low water usage. Information includes date of report\, customer account number\, current reading\, most recent previous reading and amount billed.",Retain for 3 year(s),,
23724,Clearfield (Utah). Finance Division,Penalty Register,1922-,Chronological,"These are account books showing details of daily receipts and expenditures such as deposit or payment amounts\, date\, payee\, purpose\, fund credited or debited\, and check number. They are used to provide backup documentation to the general ledger.",Retain for 3 year(s),Public,
23478,Clearfield (Utah). Finance Division,Bank statements,1922-,Chronological,"These are monthly statements (including cancelled checks) showing the amount of money on deposit to the credit of the municipality showing date\, name of bank\, total deposit\, withdrawals\, and cash balance with interest on daily bank balances.",Retain for 4 year(s),Public,
23487,Clearfield (Utah). Finance Division,Customer deposit cards,1965-,Numerical by account number,"These cards provide a record of customers required to pay a deposit to receive service. They include date\, amount of deposit\, name and address\, account number\, date signed\, date account closed\, and amount of deposit confiscated and reason.",Retain for 3 year(s) after final action,Public,
83905,Clearfield (Utah). Parks and Recreation Department,Parks and recreation pamphlets,1986-,Chronological by date.,"These are pamphlets\, leaflets\, studies\, proposals and similar material printed by or for the municipality or any of its departments\, subdivisions or programs\, and made available to the public\, or the last manuscript report if not published.",Permanent. Retain until administrative need ends,Public,0.20 cubic foot
25976,Clearfield (Utah). Finance Division,RDA leasing contract files,1922-,"Alphabetical by name, thereunder chronological by date",These records document building or equipment leasing contracts between the municipality and a private vendor or other governmental agency. They include the actual lease and other related records documenting the agreement.,Retain for 7 year(s),Public,
23356,Clearfield (Utah). Public Works Department,Zoning maps,1922-,Numerical by reference number,"These maps show zoning boundaries within the municipality. They are usually blueprint maps which show streets\, property lines\, zoning boundaries\, and area classifications. These maps are used for reference purposes and are frequently updated.",Retain permanently,Public,
27522,Clearfield (Utah). Finance Division,Check audit reports,2008-,Chronological by audit date.,"The function of this series is to audit accounts payable checks made payable to employees for reimbursement or travel expenses. Audits are made monthly by committee. These files include copies of account payable checks\, travel reconciliations\, and audit findings.",Retain for 3 year(s),Public,
26803,Jordan School District (Utah),Student health cards,1927-,Alphabetical by name,"These records are used to document any student health concerns that school personnel should be aware of. These cards are used as an emergency reference only and are available to personnel in the event that a health concern arises. Information contained on the cards includes: student name; date of birth; grade; teacher; parent(s) name\, home phone number\, and work phone number; medical provider and their phone number;a description of any serious health concerns; special needs; the name\, reason\, dosage \, and time given for any medications; and given permission to share information with school personnel. At the beginning of each new school year\, parents are asked to fill out a new health card for each student in their family as part of the registration process. These new cards then supersede the prior years' cards in order to avoid conflicting information being given to personnel.,These enrollment forms are completed by the parents (or guardians) of all enrolled students for reference use during the school year. They include the date\, pupil's name\, grade\, social security number\, birthdate and place\, sex\, age\, pupil's home address and telephone number; mother's and father's/legal guardian's full names\, business\, and home telephone numbers; name\, address\, telephone number\, and relationship of person authorized to pick up child in case of emergency; medical information including physician's name or medical group and telephone number; indication whether child is allergic to any medication and whether child is currently taking any medication; school last attended (name\, address\, and telephone number); and parent's or guardian's signature. The,enrollment form may also include language spoken at home\, names and birthdates of siblings\, kindergarten preference (morning or afternoon)\, whether birth certificate was verified\, and teacher's signature.",Retain for 2 year(s) after superseded,Private,
27957,Jordan School District (Utah),Annual Enumeration of School Population,1905-1979.,"By gender, thereunder alphabetical by surname.","This series contains an enumeration of the students in the Lark precinct or ward of the Jordan School District in 1918. The records were created in order to collect data on the school population in the district. The enumerator recorded information on pre-printed forms in accordance with the mandate pasted in the front of the record. ""The Board of Education shall appoint suitable persons for each school representative precinct who shall act as enumerators for school population for said precinct\, and visit every house therein between the 15th and 31st of July of each year\, and ascertain and enter upon the lists the name of every person between the ages of six and eighteen years residing in such precinct\, and also the name\, age\, post office address\, and name of the parent or guardian of every deaf or dumb person over the age of five an under the age of thirty years\, too deaf or dumb to receive an education in the public schools . Such enumeration lists shall contain all the information,required by law and such other information as the State Superintendent and the Board of Education may require.""",,Public,0.50 cubic foot
25866,Jordan School District (Utah),Student surveillance and incident records,1992-,Chronological by case number and thereunder alphabetical by last name.,"Jordan School District monitors student and staff behavior in an effort to create a safe and respectful environment in its facilities. Records document misconduct for school and/or police investigations involving students at the schools\, and may include video surveillance\, student witness statements\, and other records related to incidents.",Retain for 1 year(s),Exempt,
28492,Jordan School District (Utah),Sandy Junior High School attendance registers,1953-1954.,"Chronological by school year, thereunder alphabetical by teacher name.","Minors between age 6 and 18 are legally required to attend school. These are records of student attendance\, absence and tardiness.",,Exempt,0.35 cubic foot
21956,Jordan School District (Utah),National Junior Honor Society and National Honor Society student rating/evaluation records,1998-,"Alphabetical by student's name, thereunder chronological by high school graduation year","These rating/evaluation forms document evaluations completed by school personnel for students applying for membership in the National Honor Society. They are used in conjunction with academic records and extracurricular and service activities to select students for membership. Information includes the student's name and an evaluation of student's character (i.e\, honesty\, reliability\, courtesy\, friendliness) and indicate whether the student is outstanding\, above average\, average or below average).",Retain for 1 year(s),Protected,
28601,Jordan School District (Utah),Upper Bingham School roll books,1919-1958.,Chronological by school year.,"These records document student attendance. They are used to create reports. They include biweekly bubble sheets\, computer reports\, and term-to-date reports. The biweekly bubble sheets record hourly student attendance and are scanned daily. They serve as a worksheet for the district's attendance system. The daily computer report is a compilation of all student absences and is printed at the end of the day. The term-to-date report is a computer report that records all student absences by classes. It is printed weekly and is given to each teacher for verification. The records include date\, district and school codes\, grade\, student's name and number\, days absent\, days tardy\, and totals.",,Private,
27952,Jordan School District (Utah),Copperton School attendance registers,1934-1972.,"Chronological by school year, thereunder alphabetical by teacher name.","This series contains teachers' registers used to record student attendance at Copperton Elementary School; some registers were also used to record students' grades. Registers were unique to each teacher each year. Each register includes some or all of the following information: teacher's name\, grade taught\, school year \, student's name\, date of birth\, age\, name of parent or legal guardian\, address\, phone number\, parent's occupation\, former school\, whether the student was advanced or not\, entry and exit dates\, absences\, and a description of the student's progress throughout the year. Student absences include morning and afternoon tardies\, all-day absences\, and excused absences. Students are listed alphabetically by surname; in some registers\, male students are listed first.",,Private,1.75 cubic feet
27949,Jordan School District (Utah),Union Elementary and Junior High School attendance registers,1905-1972.,"Chronological by school year, thereunder by grade.","This series contains registers used to record basic student information for Union School and Union Jr. High. The registers list the names of teachers and students at the school. Male students are listed first in the registers\, beginning with the lowest grade or class in the room; female students are listed next in the same order. Registries include each student's name\, age\, parents\, residence\, prior attendance\, duration of each student's membership at the school\, time of attendance\, amount of absences and tardies\, deportment\, and scholarship in each subject. The registries also include a list of visitors to the school\, a general summary of enrollment at the school\, and teachers' compensation for the school year.",,Private,8.05 cubic feet
29047,Jordan School District (Utah),Student history records,2007-,"Chronologically, thereunder alphabetically by last name.","These records support the agency's administrative function to document student attendance. Records include each student's name\, date of birth\, parents or guardians\, date that student entered and exited the school\, and the number of days in attendance.",Permanent. Retain for 20 year(s) after separation,Exempt,
27950,Jordan School District (Utah),Mt. Jordan Junior High School attendance registers,1954-1963.,"Chronological by school year, thereunder alphabetical by teacher name.","These records document student attendance. They are used to create reports. They include biweekly bubble sheets\, computer reports\, and term-to-date reports. The biweekly bubble sheets record hourly student attendance and are scanned daily. They serve as a worksheet for the district's attendance system. The daily computer report is a compilation of all student absences and is printed at the end of the day. The term-to-date report is a computer report that records all student absences by classes. It is printed weekly and is given to each teacher for verification. The records include date\, district and school codes\, grade\, student's name and number\, days absent\, days tardy\, and totals.",,Exempt,4.90 cubic feet
27227,Jordan School District (Utah),Office of Planning and Evaluation administrator evaluations,2006-,Alphabetical,"These records document the evaluation of employee performance. They include appraisals and the job standards upon which they are based\, and any supporting documentation.",Retain for 3 year(s),,
27235,Jordan School District (Utah),Roll books from closed schools,1900-,Chronological by school year.,"These are the class rolls maintained by each teacher. They are used to record student attendance. Attendance has been computerized in all Utah school districts and the use of class rolls has been discontinued. These rolls contained teacher's name\, students' names\, school and class\, entry date\, exit date\, days of absence\, and sometimes grades. Some class rolls may be the only surviving record of student attendance and grades and would require permanent retention (See Official transcripts\, item 17-3). This series includes Cottonwood Elementary and Mountview Elementary.",Retain for 3 year(s),Private,
27220,Jordan School District (Utah). Business Administration,Classified personnel records,1907-2016.,Alphabetical by surname.,"These are the personnel files for all classified district employees. They are used to document employment. The files usually contain the employment applications\, authorization for hire forms\, employee history card\, pay and leave history\, work performance and evaluation records\, reassignment of personnel forms\, termination forms and related correspondence. May also include fingerprint records and verification of a criminal background check.",Retain for 65 year(s),Private,
29060,Jordan School District (Utah),Personnel records,2017-,Alphabetically by surname,"These records document employment for all district employees. Records include the employment applications\, authorization forms\, contracts\, placement records\, lane change requests\, background information\, and related employee history documents.",Retain for 65 year(s),Private,
29779,Jordan School District (Utah),Riverton Junior High attendance records,1926-1957.,Chronological.,"These are attendance records created by instructors to track class attendance. Information includes student and teacher names\, class name\, days attended\, and grades earned.",Permanent. Retain until administrative need ends,Exempt,
29811,Jordan School District (Utah). West Jordan Middle School,Historical items,ca. 1950-2017.,None.,"These records document the organization and reorganization of governmental entities. Information includes history\, functional information\, geographical boundaries\, organizational files and related records.",,,
28602,Jordan School District (Utah),Highland Boy School roll books,1916-1957.,Chronological by school year.,"These records document student attendance. They are used to create reports. They include biweekly bubble sheets\, computer reports\, and term-to-date reports. The biweekly bubble sheets record hourly student attendance and are scanned daily. They serve as a worksheet for the district's attendance system. The daily computer report is a compilation of all student absences and is printed at the end of the day. The term-to-date report is a computer report that records all student absences by classes. It is printed weekly and is given to each teacher for verification. The records include date\, district and school codes\, grade\, student's name and number\, days absent\, days tardy\, and totals.",,Private,
27228,Jordan School District (Utah),Executive cabinet minutes,1982-2017.,Chronological,"These are the minutes of regular\, special\, and emergency meetings of official district committees\, boards\, and task forces. They may also include an official agenda. See Internal committee records",Permanent. Retain for 65 year(s),Public,
27236,Jordan School District (Utah),"Guidance, intake, and counseling records",1988-1999.,Chronological and thereunder alphabetical by surname.,"These files document the progress and participation of students enrolled in special education programs provided by Utah school districts. Files are kept in accordance with federal regulations which define record keeping practices and funding requirements. District services can be discontinued when students move\, refuse services\, or are reclassified as no longer needing special education services. Student folders contain various reports and completed forms including individualized education program records (IEPs)\, inspection logs\, evaluation and re-evaluation forms\, parental approval forms\, test protocols\, parent surveys and information\, third party information\, placement documents\, refusal of services forms\, and other legal documents. 34CFR 300.562 (2008) & 34CFR 99 (2008).",Retain for 22 year(s),,
82448,Jordan School District (Utah),Office of Student Services student cumulative records,1986-,"Chronological, thereunder alphabetical by student's name","These records document student attendance and achievement for those attending school in the Jordan School District. Records include achievement test scores\, report cards\, and health records.",Retain for 3 year(s) after separation,Private,
29807,Jordan School District (Utah). West Jordan Middle School,School directories,1991-1993,Chronological by school year.,"Any record of enduring value\, regardless of format or platform\, that is disseminated by a governmental entity for public distribution. These may include website content\, printed publications\, newsletters\, social media posts\, and similar records. See Utah Code Section 9-7-101(7)(2017) and 9-7-208(4)(2006).",,,
29808,Jordan School District (Utah). West Jordan Middle School,Attendance and grading records,1926-1973,"Chronological by school year, thereunder","This information includes each student's name\, date of birth\, parents or guardians; date student entered and exited the school and the number of days in attendance.",,Private,
29813,Jordan School District (Utah). West Jordan Middle School,Student projects,"1976, 2001, 2013-2015.",Chronological by creation date.,This series contains projects created by students.,,,
29809,Jordan School District (Utah). West Jordan Middle School,Accreditation book,1989.,None.,"These are studies and reports prepared and produced as a result of an internal or external performance audit of an entity. Performance audit records summarize an entity's programs\, operations\, and productivity.",,,
27219,Jordan School District (Utah). Business Administration,Certified personnel records,1907-2016.,Alphabetical by surname,"These are the personnel files for all certified district employees. They are used to document employment. The files include the employment applications\, authorizations for hire forms\, placement records\, employee history card\, copies of school transcripts\, pay and leave history\, work performance\, in-service training completion certificates and credits\, evaluation records\, teaching certificates\, previous teaching experience\, contracts\, lane change requests\, and related correspondence. May also include fingerprints and verification of the criminal background check.",Retain for 65 year(s),,
29810,Jordan School District (Utah). West Jordan Middle School,Student handbooks,"1966, 1968.",Chronological by year.,"Any record of enduring value\, regardless of format or platform\, that is disseminated by a governmental entity for public distribution. These may include website content\, printed publications\, newsletters\, social media posts\, and similar records. See Utah Code Section 9-7-101(7)(2017) and 9-7-208(4)(2006). 	",,,
29812,Jordan School District (Utah). West Jordan Middle School,Pottery project records,1971-1972,"By format, thereunder chronological.",This series contains photographs and other records documenting the ceramics program at the school.,,,
29815,Jordan School District (Utah). West Jordan Middle School,Photographs and film footage,1958-2017,Chronological.,,,,
27953,Jordan School District (Utah),Cottonwood Heights School roll books,1960-1990.,Chronological by school year.,"These records document student attendance. They are used to create reports. They include biweekly bubble sheets\, computer reports\, and term-to-date reports. The biweekly bubble sheets record hourly student attendance and are scanned daily. They serve as a worksheet for the district's attendance system. The daily computer report is a compilation of all student absences and is printed at the end of the day. The term-to-date report is a computer report that records all student absences by classes. It is printed weekly and is given to each teacher for verification. The records include date\, district and school codes\, grade\, student's name and number\, days absent\, days tardy\, and totals.",,Private,
851,Schools for the Deaf and the Blind,Legislative proposals,1967-,Chronological.,"These proposals document the programs\, costs\, enrollment projections\, current services\, and budget requests for the Utah Schools for the Deaf and Blind. The budget requests pertain to both a standard budget and a workload increase.",Permanent. Retain for 5 year(s),Public,1 microfilm reel
894,Schools for the Deaf and the Blind,Utahn magazine,1961-1984.,Chronological.,"The ""Utahn Magazine"" serves as the yearbook for the Utah Schools for the Deaf and the Blind. It contains photographs of the students and administration as well as information on activities and programs.",,Public,1.00 cubic foot 1 microfilm reel
1358,Schools for the Deaf and the Blind,Publications,1963-,Chronological.,"This series contains documents created by the agency\, including pamphlets\, reports\, leaflets\, file manuals\, and other published or processed documents. These records include information on administration\, legal matters\, fiscal and financial operations\, buildings\, programs\, services\, and all other activities of the Schools for the Deaf and the Blind. This series consists primarily of isolated publications not part of a more specific series.",Permanent. Retain until administrative need ends,Public,0.35 cubic foot
7517,Schools for the Deaf and the Blind,Student reunion register,1908-1934.,Chronological,"This register documents the attendance of former deaf students to triennial reunions. Included are the signature\, arrival date\, address\, occupation\, and room assignment during the reunion.",Permanent. Retain until administrative need ends,Public,
6567,Schools for the Deaf and the Blind,Hearing aid control cards,1978-,"Alphabetical by manufacturer, thereunder alphanumerical by make and serial number.","These records are retained by the Audiology section of the Deaf and Blind School to keep track of hearing aids owned by students or loaned by the school. Information on the cards includes the make and model of the hearing aid\, whether the school or a student owns it\, which student currently has it\, when it was issued to that student\, warranty information\, purchase date\, and where purchased.",Retain until resolution of issue,Public,
6572,Schools for the Deaf and the Blind,Psychological test records,1930-,"Alphabetical by program, thereunder alphabetical by surname","These records are created by the school psychologist to help write the individual educational plan and determine the placement of each student. The information includes name\, age\, date of birth\, program the child is in\, tests administered (such as IQ)\, date test was done\, parental permission\, name of examiner\, behavior rating scales\, adaptive behavior tests\, and letters to parents describing the results of the testing. A summary report (the record copy) is placed in the student's academic file\, where it will eventually be microfilmed. The psychologist maintains an administrative copy of this report as well as the actual tests administered.",,Controlled,
6574,Schools for the Deaf and the Blind,Hearing aid repair cards,1978-,Chronological by date of repair,"These cards are used to document repairs to hearing aids. Information includes an analysis of the hearing aid\, the setting it should be on\, owner\, make\, serial number\, explanation of defect\, what was done to repair the hearing aid\, and date repaired.",Retain for 2 year(s),,
9583,Schools for the Deaf and the Blind,Attendance registers,1960-,Chronological,"Teachers create these registers to track student attendance and grades for each of the classes they teach. The register is filed with the program coordinator at the end of each school year. The register includes teacher's and students' names\, class\, texts used\, days student attended\, times tardy\, and final mark. The register also includes student information used by teachers in their roles as advisors\, including student home address\, home telephone\, miles transported to school\, date of birth\, age\, grade level\, parent or guardian name\, where employed\, business phone\, previous school name and location\, and anticipated school name and location.",Retain for 3 year(s),Private,
9623,Schools for the Deaf and the Blind,Absentee reports,1985-,None,"The administrative office creates a report to document teacher absences and reasons for leave request. The leave may be because of sickness\, personal or professional reasons\, leave without pay\, school business\, or other reasons. The information includes employee name\, date of absence\, and substitute teacher name.",Retain for 3 year(s),Public,
8550,Schools for the Deaf and the Blind,Literary society minutes book,1895-1926.,Chronological,"These minutes were created by the Deaf and Blind School Literary Society to document meetings and debates. The entries provide the dates and times of the meetings\, list the participants and judges\, and record debate topics and resolutions. The minutes are recorded in three volumes.",Permanent. Retain for 1 year(s),Public,
9611,Schools for the Deaf and the Blind,Student tutoring lessons,1983-,Alphabetical by student surname,"Speech teachers create folders for each student tutored. Daily lesson plans are held within the folders and describe that day's objective\, activity\, and the results of the tutoring. The tutoring may be done by other students. The information includes name\, date\, lesson number\, and comments.",Retain for 5 year(s),,
9624,Schools for the Deaf and the Blind,Student activity requests,1959-1974.,Chronological.,"These records document faculty requests and school approval of student extracurricular activities such as picnics\, football games\, and other informal field trips. The information includes the type of activity\, date\, place\, hour of departure\, expected return\, purpose of the trip\, teacher in charge\, students who are going\, and a list of needs or supplies.",Permanent. Retain for 3 year(s),Public,
8549,Schools for the Deaf and the Blind,Purchase requisitions,1941-,Chronological,"These are requisitions for supplies and equipment for current inventory. The information contains requisition number\, date\, company name\, items ordered\, and estimated cost. The records help document specific projects in which the school is involved. Both the records and their projects are subject to federal audit.",Retain for 7 year(s) after end of project or program,Public,
8553,Schools for the Deaf and the Blind,Elementary Department handbook,1982-,None,"This handbook is prepared by the Elementary Department of the school and is given to parents. It provides information about teachers\, classrooms\, attendance\, health information\, hearing aids\, programs\, transportation\, dress code\, physical education\, parental visits\, and rules.",Retain permanently,Public,
8554,Schools for the Deaf and the Blind,Repair authorization order slips,1973-,Chronological,"These slips document the repair orders for all departments needing electronic\, janitorial\, mechanical\, or other type of repair service. Included is the description of the problem\, name of department\, authorized signature\, and (if applicable) vehicle issue date.",Retain for 2 year(s),,
9168,Schools for the Deaf and the Blind,Autistic student academic case files,1979-,Alphabetical by surname,"Student files are maintained to provide individual medical and family history\, document attendance\, gauge progress and academic success\, and to verify disability for social security purposes. These records contain official documentation listing autistic students' courses\, grades\, credits earned\, and status achieved. The files also include psychological reports\, eye and ear exams\, other medical records\, registration forms\, parental permission forms\, individual education plans (IEP)\, a statement of parents' rights\, Stanford Achievement Test (SAT) scores\, and behavioral intervention methods to use with the child.",Permanent. Retain for 25 year(s),Private,
9754,Schools for the Deaf and the Blind,Block grant yearly reports,1967-,Chronological,"These are planning and program grants given to the Utah Schools for the Deaf and the Blind from the Federal Government. The files contain information about the Elementary Secondary Education Act (ESEA)\, sensory-impaired infants\, and programs at the school using grant money. Correspondence\, financial information\, and certification of expenditures are also included. The applications for the grants are not included.",Permanent. Retain for 5 year(s),Public,
9762,Schools for the Deaf and the Blind,Vision screening for public school children,1989-,"Alphabetical by screening site, thereunder by surname",Vision screening of public school children is conducted by the Vision Skills Specialist from the Utah Schools for the Deaf and the Blind. The screening takes place in public schools or in other community centers. This is done in order to identify children with eye problems who may need special schooling. Included in the screening is the functional vision report (series 9765). The school maintains these records regardless of whether the tests were positive or negative. The records of children whose eye problems are severe enough to be helped by the Utah Schools for the Deaf and the Blind are maintained separately.,Retain for 5 year(s),Private,
7579,Schools for the Deaf and the Blind,Local educational agencies policy book,1984-,None,"This is a loose-leaf policy book created by the Utah State Office of Education and divided into five volumes. These materials set guidelines for various issues\, including funding\, child abuse\, and the destruction of records. The records contained in the volumes include memos by the Board of Education and Office of Education\, information specifically for local educational agencies and institutions\, and position papers.",Retain until superseded,,
7721,Schools for the Deaf and the Blind,Student transportation reimbursement records,1980-,"Chronological, thereunder alphabetical by student surname","The Utah Schools for the Deaf and the Blind do not provide student transportation\, so they reimburse parents for bringing their children to school if they live more than twenty-five miles from the campus. These files document this reimbursement. The information includes name of student\, address\, home school district\, cost of transportation on Utah Transit Authority (UTA) buses\, round trips traveled per day with private transportation\, round trip mileage\, address to which reimbursement is sent\, car pool information\, claimant's signature\, reimbursement rate\, effective dates\, and the signature of the school's Support Services Manager. The original copy is sent to the State Division of Finance for seven years\, after which they are destroyed.",Retain for 3 year(s),Private,
7595,Schools for the Deaf and the Blind,Photographs,1905-,None,"These are loose black and white photographs\, some mounted\, which depict the buildings on the Monroe and 20th Street grounds of the Utah Schools for the Deaf and the Blind. Also included are group photos of people. These photos are held in the school vault. Additionally\, there are nine 4 x 8 foot bulletin boards permanently covered with photographs. The images depict activities and scenes of campus life including academics\, athletics\, commencement exercises\, superintendents\, principals\, vocational programs\, buildings and grounds\, support services\, student activities\, houseparents/supervisors\, and deaf organizations in Utah.",Retain permanently,Public,
7613,Schools for the Deaf and the Blind,Expense book,1901-1905.,Chronological,"This volume describes the sundry expenses of the Utah Schools for the Deaf and the Blind\, what they bought (such as food and furniture)\, who they bought it from\, and how much it cost. This is a letterpress book.",Retain permanently,,
7694,Schools for the Deaf and the Blind,History of the Utah School of the Deaf,1893.,None.,"This bound volume documents the early school history. It was prepared by the School for the Deaf and published by George Q._Cannon & Sons Co._(1893). The volume includes illustrations of Frank Metcalf and the school building; a brief narrative history; lists of board of regents\, officers of the university\, executive committee members\, officers and teachers (dates of service); and enrollment statistics from 1884 to 1893. The historical pamphlet is bound with the first few original volumes of the school newsletters\, ""The Eaglet"" (1894-1899) volumes I\, II\, III\, and IV and ""The News"" volume I\, December 1898.",Retain permanently,Public,
7691,Schools for the Deaf and the Blind,Athletic association minutes book,1943-1948.,Chronological,"This book documents the constitution\, bylaws\, and meeting minutes of the Arthur Wenger Athletic Association\, an all-male student athletic club at the Utah Schools for the Deaf and the Blind.",Permanent. Retain until administrative need ends,,
10689,Schools for the Deaf and the Blind,Curriculum guides,1924-,Chronological.,"This series contains guides and materials to assist teachers in thier individual subjects. The guides include basic steps for introducing new concepts while reinforcing prior instruction. The areas of curriculum include: english\, geography\, history\, language\, reading\, science\, and vocational education.",Permanent. Retain until administrative need ends,Public,2.00 cubic feet
9880,Schools for the Deaf and the Blind,Library automated system,1988-,"Alphabetical by name, thereunder numerical by bar code number","The library computer keeps an inventory of books checked out and to whom\, tracks overdue costs\, and serves as a patron file of students\, teachers\, parents\, and other school districts who use the library. The information includes name\, address\, occupation\, and employer.",Retain until superseded,Private,
9882,Schools for the Deaf and the Blind,Architectural drawings,1934-,None.,"These are the blueprints for the school buildings on 846 20th Street in Ogden. They document the building history of the school. The drawings include plans\, sections\, elevations\, and details for Driggs hall\, Woodbury hall\, heat plant\, garage and maintenance building\, classroom building\, vocational building\, administration building\, primary hall\, shop building\, gym and arts building\, and the supplemental\, classroom\, and employee quarters for the tuberculosis hospital at 742 Harrison in Ogden. Also included are the plans for the new school at 742 Harrison.",Permanent. Retain until disposition of asset,Public,
9809,Schools for the Deaf and the Blind,Food inventory log,1988-,Chronological,"The Food Services department of the Utah Schools for the Deaf and the Blind creates these records to track food supplies being stored or retrieved from the food storage area in the fallout shelter beneath the school cafeteria. The inventory allows the Food Services director to control inventory and plan for new purchases. The inventory form records item\, unit size\, amount\, whether the quantity is going in or coming out of storage\, date\, and name of employee who retrieves the items.",Retain for 3 year(s),,
83963,Schools for the Deaf and the Blind,Sights and Sounds of Utah Schools for the Deaf and the Blind,1894-,Chronological.,"""Sights and Sounds of USDB"" is a monthly newsletter produced by the Utah Schools for the Deaf and the Blind for public reference. The newsletter includes accounts of field trips\, athletic activities\, student accomplishments\, and other notable events. Student and faculty articles are also published\, providing a forum for personal expression. The series includes the newsletter's predecessors: ""The Eaglet""\, ""The News""\, ""The Deseret Eagle""\, and ""The Utah Eagle.""",,Public,1.00 cubic foot 15 microfilm reels
1337,Board of Education,Correspondence,1896-1913.,Alphanumerical.,"Correspondence documents how the Education Board's office is organized and how it functions\, its pattern of action\, its policies\, procedures\, and achievements. Includes a letterbook\, 1896-1900\, of outgoing correspondence related primarily to granting of teacher diplomas. Also a letterbook 1911.",,Public,
1417,Board of Education,Accession book,undated.,Alphanumerical,"These records document the accession of library materials. They include title\, publisher's name\, date ordered and received\, list price\, and discount price.",Retain for 5 year(s),Public,
1433,Board of Education,Temporary teaching certificates register,1905-1915.,Alphanumerical,,,,
12981,Board of Education,Superintendent's executive correspondence,ca._1896-,Chronological by year.,These records are correspondence with members of the Board's superintendency or section directors on issues of agency policy. They document agency decision making regarding agency policy and interests.,Permanent. Retain for 5 year(s),Public,
17687,Board of Education,Publications,1926-,Chronological.,"Documents created by the agency\, including pamphlets\, reports\, leaflets\, file manuals\, and other published or processed documents. These records include administrative\, academic\, and fiscal information; facilities; legislative action; and all other activities of the State Board of Education. Consists primarily of isolated publications not part of a more specific series.",Permanent. Retain until administrative need ends,Public,3 microfilm reels
17691,Board of Education,Agency history,Undated.,Chronological.,"Documents created by the agency\, including pamphlets\, reports\, leaflets\, file manuals\, annual reports\, other published or processed documents\, and the last manuscript report\, if not published\, relating to management projects.",Retain permanently,Public,1 microfilm reel
20377,Board of Education,Statewide testing program reports,1930; 1990-2024.,Chronological.,"The Statewide Testing Program is a legislatively mandated uniform state testing program which calls for the administration of the same standardized achievement test to essentially all Utah students in grades five\, eight and eleven. The reports contain information pertaining to questions and answers about the program\, guidelines\, and Stanford core curriculum links. One report is dated 1930 while the remaining reports are from the 1990s.",Permanent. Retain until administrative need ends,Public,1.00 cubic foot
28861,Board of Education,Internal audit reports,1990-2024.,"Chronological by year, thereunder numerically","These records support the agency's function to evaluate and recommend improvements for each program administered by the agency (Utah Code 63I-5-201(4)(2014)). Reports include the conclusions of the financial\, compliance\, and performance audits for all entities governed by the agency.",Permanent. Retain for 10 year(s) after completion of publication or report,Public,
27623,Board of Education,Statistical Bulletin: Annual Information Guide to Utah School Districts,1960-1970.,Chronological.,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",,Public,1 microfilm reel
27570,Board of Education,Auxiliary Services reports,1967-1971.,Chronological.,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",Retain permanently,Public,1 microfilm reel
30153,Board of Education,Closed Meeting Recordings,2011-,Chronological.,These recordings document the closed portions of USBE board meetings.,Permanent. Retain until administrative need ends,Protected,
30472,Board of Education,Special Education Due Process Hearing decisions,2023-,Chronological by decision date.,"This is a record of the decision from an independent hearing officer following a Special Education Due Process Hearing under authority of Utah State Board of Education. Due Process Hearings allow the local education agency and parent (as defined under the Utah State Board of Education Special Education Rules) or adult students to present their views and seek a determination from an independent hearing officer. The final outcome is a legally binding decision by the independent hearing officer. Once personally-identifiable information has been deleted\, decisions are posted on the website for ten years and set a precedent for special education law in the State of Utah.",Permanent. Retain for 10 year(s),Public,
83743,Board of Education,Detail by division report,1980-2024.,Alphanumerical by division,This report shows rehabilitation expenditures for clients. Payments are made to each client or for each client to re-educate in some work profession.,Retain for 5 year(s),,
30116,Board of Education,Statewide Online Education Program enrollment records,2012-2024.,Database.,"These records are contracts and/or agreements to engage in cross-LEA enrollment for students grades 6-12 who participate in the Statewide Online Education Program (SOEP). Information may include student and educator identifying data\, data of entry and exit\, and completion status.",Retain for 5 year(s) after graduation,Private,
30718,Board of Education,Unopened parent complaints of alleged educator misconduct,2023-,Chronological by date,"These records consist of parent complaints of alleged educator misconduct. Once the local education agency has investigated the complaint\, they will pass it on to the Utah State Board of Education's Professional Practices Advisory Committee (UPPAC) to review the complaints and decide if an investigation is needed. UPPAC has discretion to determine whether the state should investigate. These are complaints UPPAC did not pursue. Administrative need ends after UPPAC determines no further action is warranted.",Retain until administrative need ends,Private,
84398,Board of Education,Designing education for the future project reports,1966-2024.,Chronological,"The purpose of the Designing Education for the Future reports was to develop a realistic design with long-range plans for improving all aspects of education. The reports contain information pertaining to preparation of teachers and other professional personnel\, the educational program\, economics and financial implications\, local and state organization\, management\, and improving state leadership in education.",Permanent. Retain until administrative need ends,Public,2.00 cubic feet 1 microfilm reel
84370,Board of Education,Investigations of educators or education entities case files,1985-2024.,Alphabetical by educator's name or entity name,"These are investigative reports and working papers prepared at the request of the State Board of Education\, a district superintendent\, or local school board officials. The case files could include: 1) a discussion of character or professional competence; 2) strategy sessions with respect to collective bargaining\, litigation\, or purchase of real property; 3) discussion regarding deployment of security personnel or devices; or 4) investigative proceedings regarding allegations of criminal misconduct. These matters are covered in Section 52-4-5\, Utah Code\, which pertains to what can be discussed in a closed meeting. Topics of the investigations vary from case to case. These reports include information that varies with the subject of,the investigation. Information could include that found in a personnel file or such information relating to any of the four purposes for holding a closed meeting.",Retain for 3 year(s) after case is closed,Private,
84401,Board of Education,Universities teacher education program reports,1971-2024.,Chronological.,"_____This series contains periodic evaluations of university and college teacher education programs. The studies include a standards analysis for each teaching major and minor offered that leads to certification. The universities and colleges evaluated include Brigham Young University\, Southern Utah State University\, University of Phoenix\, University of Utah\, Utah State University\, Weber State University\, and Westminster College.",Permanent. Retain until administrative need ends,Public,1.00 cubic foot 1 microfilm reel
84421,Board of Education,School district consolidation and boundary change feasibility studies,1967-2024.,Chronological.,"The feasibility studies are evaluations of projected boundary changes or consolidations of schools. The reports contain recommendations and information pertaining to enrollment\, curriculum\, community\, school facilities\, transportation\, personnel and finances.",Permanent. Retain until administrative need ends,Public,2.00 cubic feet
84436,Board of Education,Legislative program manuals,1967-2024.,Chronological,"These manuals outline proposals presented to the legislature that pertain to the minimum school program\, budget\, educational reform and legislation.",Permanent. Retain until administrative need ends,Public,0.20 cubic foot 1 microfilm reel
1298,Department of Public Instruction,State support notifications,1964-1969.,Chronological by year and thereunder alphabetically by school district.,"These are forms (F-2a) which school districts completed to document that they have met minimum standards for public education. The forms include information about enrollment and attendance\, names of administrators\, courses offered\, kindergarten\, summer programs\, and special programs such as home economics\, driver's education\, vocational agriculture and more.",,Public,
1315,Department of Public Instruction,Property tax ledgers,1920-1929.,Alphanumerical,,Permanent. Retain for 1 year(s),,
7502,Schools for the Deaf and the Blind,"Enrollment, grocery, and shoe repair register",1889-1898.,None,"This multipurpose volume documents the enrollment of deaf and blind students\, records a partial listing of deaf or blind children in other states\, contains grocery lists\, and itemizes work done in the shoe shop. Some of this data is also recorded in the official enrollment registers (series 9751) and the admissions log (series 6569)\, other parts are unique. Information in the enrollment register includes name of student\, age\, and parent or guardian address. Information about children in other states includes name of parent\, gender and age of child\, place of residence\, and who provided this information. The grocery lists describe what the school bought\, the quantity\, and cost. Information about the shoe shop includes who needed work done for the years 1889-1891 and how much it cost.",Retain permanently,Private,
7521,Schools for the Deaf and the Blind,Deaf student project book,1905.,None.,"This book is a compilation of work completed by a sampling of deaf students in the fourth through eighth grades. The projects include maps and essays from geography and history lessons. Information within the record includes student name\, age\, degree of deafness\, teacher name\, and teacher comments about students.",Retain permanently,Public,
1902,Department of Public Instruction,Association correspondence,1950-1953.,Alphanumerical.,"Records not duplicated elsewhere that document how the office is organized and how it functions\, its pattern of action\, its policies\, procedures and achievements.",,Public,
1845,Department of Public Instruction,Scrapbooks,1896-1919.,Alphanumerical.,"Scrapbooks\, photographs\, articles\, program notes and documentation of events sponsored or funded by an agency. Also included are narrative audio or audiovisual agency histories.",,Public,
1915,Department of Public Instruction,School plant planning correspondence,1956-1961.,Alphanumerical.,"Records not duplicated elsewhere that document how the office is organized and how it functions\, its pattern of action\, its policies\, procedures and achievements.",Permanent. Retain for 1 year(s),Public,
1844,Department of Public Instruction,School building reports,1914-1967.,Chronological.,"These reports are designed to provide information pertaining to school buildings. The type of reports include planning\, cost comparison\, state building aid\, policies and procedures\, rules and regulations\, and project building needs.",Permanent. Retain until administrative need ends,Public,1.00 cubic foot 2 microfilm reels
9167,Schools for the Deaf and the Blind,Annual reports,1896-,Chronological.,"These reports provide account of each school's activities and accomplishments. The reports contain information pertaining to programs\, operations\, policies\, procedures\, recommendations\, and finances.",Permanent. Retain until administrative need ends,Public,3 microfilm reels
8557,Schools for the Deaf and the Blind,Certification of teachers of the deaf reports,1983.,None,"This report was created by the School of the Deaf and submitted to the Utah State Board of Education to show deaf certification status for teachers at the School of the Deaf in compliance with state certification requirements. The report also gives implications of a proposed revision that would require dual certification for teachers of the deaf and recommendations to the Board that certification remain unchanged. It includes training program survey results\, and several appendices: A) Policy on Education of the Hearing Impaired\, B) Utah School for the Deaf Brochure\, C) Standards for Certification of Teachers of the Deaf\, and D) Competency Guidelines for Teachers of the Deaf.",Permanent. Retain for 1 year(s),Public,
30365,Board of Education. Office of Education,Publications,1948,None.,"Any record of enduring value\, regardless of format or platform\, that is disseminated by a governmental entity for public distribution. These may include website content\, printed publications\, newsletters\, social media posts\, and similar records. See Utah Code Section 9-7-101(7)(2017) and 9-7-208(4)(2006).",,Public,0.20 cubic foot
84615,Board of Education. Office of Education,Communicator newsletter,1970-1978.,Chronological,"The Communicator Newsletter is a monthly publication about community education issue and concerns. Produced by the Education Office to promote community education efforts\, it contains general information on community education programs and events. Many articles outline recommendations and solutions to problems facing local officials while others announce workshops\, conferences and commendations.",,Public,0.20 cubic foot 1 microfilm reel
85329,Board of Education. Office of Education,Educational Research Monograph,1964.,Chronological.,This monograph is produced to identify the research projects in which the state has been involved. The monograph also provides details and results of each project.,Permanent. Retain until administrative need ends,Public,0.20 cubic foot
1828,Board of Education. Textbook Commission,Administrative records,1912-1980.,Alphanumerical.,"This series contains evaluations\, policies and procedures\, reports\, subject files\, etc,Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",,Public,1 microfilm reel
9881,Schools for the Deaf and the Blind,Library request forms,1988-,None,"These are requests made by teachers to document library services\, such as copying or recording a videotape\, laminating items\, sending media items needed in the classroom\, etc. The information includes name of teacher\, school\, type and date of event\, and date items are needed.",Retain for 1 year(s),Public,
9803,Schools for the Deaf and the Blind,Deaf-blind consultant records,1986-,Alphabetical by student name,"These files are created by the Specialist for Deaf/Blind students to evaluate the educational needs and abilities of deaf/blind students and to plan a course of action for their education. The students are reevaluated every three years. The files are also referred to when the specialist receives calls from other school districts and teachers regarding a student's history. They contain copies of the student's evaluations\, certificate of deaf-blindness\, and related records. The originals are maintained as part of each student's permanent official record (blind student academic files\, series 8438\, or deaf student academic files\, series 7723).",Retain for 10 year(s),Private,
9810,Schools for the Deaf and the Blind,Daily menu planning worksheets,1988-,Chronological,"The Food Services department of the Schools for the Deaf and the Blind uses these worksheets to plan their menus and track grocery inventory. The worksheets list what is on the daily menu by food group\, and the quantity planned and consumed (lbs.\, cans\, etc.).",Retain for 3 year(s),,
6568,Schools for the Deaf and the Blind,Student health records,1900-,Alphabetical by surname,"These files are held by the school nurse to document student immunizations and health information required by law and pertinent to the educational setting. The forms are completed by parents and doctors. Information includes student's last physical exam\, immunization dates\, health problems\, hospitalization\, handicapping conditions\, medical procedures the school needs to perform on the child\, allergies\, medications\, emergency numbers\, medical records from hospitals and clinics\, dental records\, and data on growth patterns.",,Private,
1432,Board of Education,Teacher certification examination records,i 1897-1916.,Alphanumerical,,,Public,
1434,Board of Education,Normal scholarships register,i 1897-1913.,Alphanumerical,,,,
1896,Board of Education,School cost study data,1952-2024.,Alphanumerical,,Permanent. Retain until administrative need ends,,
1919,Board of Education,Statistical records,i 1885-1982.,Alphanumerical,,,,41 microfilm reels
9604,Schools for the Deaf and the Blind,Research subject files,1973-1980.,Alphabetical by subject.,"These files document the research activity of the Utah Schools for the Deaf and the Blind. The school hired a Dr._Hopkins to perform this research. The records include his subject files\, a 1980 staff needs assessment report\, summary of Stanford Achievement Test (SAT) grade level performances over time\, estimated enrollment report\, diagnostic evaluation requests\, a proposal for the gifted hearing-impaired\, and a report about how well children integrate into regular schools. The data from these specific studies may be found in research studies about deaf graduates\, series 9680.",,Public,
9625,Schools for the Deaf and the Blind,Building board records,1938-1977.,Chronological.,"The State Building Board conducts space utilization studies and prepares master plans. When the plans are submitted to the Legislature\, money may be appropriated for constructing new buildings or improving the old. These files are the record copy. They contain specifications\, construction information\, correspondence\, bids\, requests for repairs\, and other such material about the campus of the Utah Schools for the Deaf and the Blind.",,Public,
9582,Schools for the Deaf and the Blind,Student transportation subject files,1984-,Alphabetical by subject,"These files are created by the business office to document and coordinate student transportation to the school. Transportation has been an important service provided by the school since its beginning. When the majority of students used to live on campus\, they would travel home on weekends\, and arrangements would be coordinated through the school. Now the school pays for daily travel if the child lives more than twenty-five miles away. These files include transportation profiles\, surveys\, reimbursement reports\, transportation committee reports\, correspondence\, and student behavior files detailing improper etiquette while riding in school vehicles.",Permanent. Retain for 6 year(s),Public,
9681,Schools for the Deaf and the Blind,Program accounting registers,1967-,Chronological,"These registers document the operating expenses of various school programs. The information includes type of program or service\, warrant numbers\, those being paid\, amount\, date of warrant\, account balance\, and student accounts.",Retain for 3 year(s),,
10886,Board of Education,Statewide educational assessment report,1975-2024.,Chronological,"These reports provide an analysis of the strengths and weaknesses of public education in Utah. The reports contain information pertaining to intellectual maturity (reading vocabulary and comprehension\, language expression\, and mathematics)\, emotional maturity (academic self-concept)\, social maturity (peer relations and extracurricular activities)\, aesthetic maturity (art and musicachivement)\, productive maturity (independent development\, career awareness and development)\, attitude toward school\, education processes\, and demographic and school classifications.",Permanent. Retain for 6 year(s),Public,1.00 cubic foot 1 microfilm reel
9756,Schools for the Deaf and the Blind,Educational support services administrative records,1982-,None,"These files are used as an administrative copy for the Educational Support Services section of the Utah Schools for the Deaf and the Blind. Included are copies of building plans\, vehicle usage\, student phone lists\, policies\, memos\, and other miscellaneous items.",Retain until administrative need ends,,
9765,Schools for the Deaf and the Blind,Functional vision reports,1989-,"Alphabetical by teacher name, thereunder by student name","The vision skills specialist at the Utah Schools for the Deaf and the Blind\, who is an educator\, conducts vision testing of all students\, including infants and preschoolers. The children are tested to determine how they use their eyes and to develop program suggestions for teachers. The functional vision report documents observations and assessments of visual skills and includes the following: _eye reports from doctors\, vision history\, specific observations\, visual acuity\, and other medical information. The record copy becomes part of the student's academic file and is eventually microfilmed. This information serves as documentation of the student's vision at one point in time\, especially in case of future disability. An administrative copy,is held by the vision skills specialist. Parents may view this information but can only receive copies of eye reports from their doctors; school copies of eye reports are not official.",Retain for 25 year(s),Private,
9713,Schools for the Deaf and the Blind,Commencement programs,1946-,Chronological.,"These programs document the graduation ceremonies of the Utah Schools for the Deaf and the Blind. The information in the programs includes speakers\, music\, graduates and their honors\, and the time and date of the commencement exercises.",Permanent. Retain for 2 year(s),Public,0.20 cubic foot
9626,Schools for the Deaf and the Blind,Deaf-blind subject files,1975-,Alphabetical by subject,"These files document the concerns of the deaf-blind program at the Utah Schools for the Deaf and the Blind. Included is the state plan for the program\, briefs summarizing activities of the state liason\, other states or interstate programs\, and correspondence between the liason and other states. The information includes student enrollment\, student names\, birthdates\, the program they are in\, and regarding the exceptional child center.",Permanent. Retain for 5 year(s),Public,
8559,Schools for the Deaf and the Blind,Autistic children extended year program report,1983.,None,"This report was created by the State Board of Education and submitted to the Legislature to comply with the School Finance Act\, Senate Bill No._334 in the 1983 Session. It provides guidelines and determines extended school year services for autistic children. The report includes forms describing the Individualized Education Program (IEP) conferences held with each autistic child. The forms help specify areas of self-sufficiency and develop a maintenance plan for areas in which regression/recoupment disabilities were evidenced. The report outlines the summer extension program for autistic students and provides a summary of the 1983 summer program's success.",Permanent. Retain for 1 year(s),Public,
7723,Schools for the Deaf and the Blind,Student files,1940-,Chronological by birth date and thereunder alphabetical by surname.,"Student files are maintained for all students as well as for deaf\, hearing impaired\, blind\, visually impaired\, infants and young children in the Parent Infant Program (PIP). These files include registration forms; information about the student?s disability; medical and family history information; school attendance records; individual education plans (IEP); academic records; psychological reports; and test scores or results\, including vision or hearing tests.",Permanent. Retain for 50 year(s),Private,7.00 cubic feet 5 microfilm reels
9680,Schools for the Deaf and the Blind,Research studies about deaf graduates,1976.,None,"These records document the research conducted by the Utah Schools for the Deaf and the Blind. Previous deaf students from as far back as the 1940s up to the 1970s participated in interviews and surveys. They answered questions regarding how they felt about the school\, teachers\, changes that should be made\, present data about themselves\, jobs\, friends\, family\, and communication problems. This research includes several separate studies and the computer-generated statistics formulated from the raw data. Also included are published articles about other research\, used as a literature review to add substance to the school's own findings.",,Public,
9801,Schools for the Deaf and the Blind,Program reports,1987-,Chronological,"These reports are created by the Utah Schools for the Deaf and the Blind to document the progress of the school toward fulfilling its mission and meeting its program goals. The reports describe each of the school's divisions separately and provide both qualitative and quantitative analyses.,Holdings: 1987-89",Permanent. Retain for 3 year(s),,
10054,Schools for the Deaf and the Blind,Executive correspondence,1950-,Chronological,"Records not duplicated elsewhere that document how the office is organized and how it functions\, its pattern of action\, its policies\, procedures and achievements.",Permanent. Retain for 5 year(s),Public,
10057,Schools for the Deaf and the Blind,Deaf student classroom exercises videos,ca. 1985-,None,These are videos (in Beta format) of deaf students which document various classroom activities and students communicating in sign language.,Permanent. Retain for 1 year(s) or until administrative need ends,Public,2.00 cubic feet
9702,Schools for the Deaf and the Blind,Program grant records,1980-,Chronological,"These records document the Title I grants requested and received through Public Law 89.313. When the Utah Schools for the Deaf and the Blind request funds\, they describe program needs\, the objectives of the program\, and how it will be evaluated. These files contain the applications and correspondence. The information includes type of project\, dates\, type of employees needed\, and proposed salaries.",Permanent. Retain for 5 year(s),,
9753,Schools for the Deaf and the Blind,Annual budget reports,1980-,Chronological.,Agency reports at the end of the fiscal year on the status of appropriation accounts and apportionment.,Permanent. Retain for 7 year(s),Public,
83741,Board of Education,Project report,1980-2024.,Alphanumerical by project number,"This report is the same as a recipient report but shows more detail and also breaks out special projects (career-ladders\, etc.). Spending is shown but does not include salaries.",Retain for 5 year(s),,
84854,Board of Education,Superintendent's items handbook,1933-2023.,Chronological,"This series contains reports from the State Superintendent to the School District Superintendents. The reports contain resolutions\, teacher of the year nominations\, school program information\, policies and procedures\, and legislative bills related to education.",Permanent. Retain until administrative need ends,Public,2.00 cubic feet 1 microfilm reel
9812,Schools for the Deaf and the Blind,Special milk reimbursement claims,1988-,Chronological,"These monthly claim reports document the number of daily milk servings to deaf and blind students during meals served at the school cafeteria. The reimbursement requests are filed monthly with the State Office of Education. All of the students at the Utah Schools for the Deaf and the Blind qualify for the Special Milk Program for Children under the Child Nutrition Act of 1966. The program under the administration of the U._S._Department of Agriculture encourages student consumption of milk by reimbursing nonprofit schools for the full cost or partial cost of milk served to their students. The claim reports include the following information: program name\, claim period,beginning and ending dates\, number of students eligible\, number of meals served\, comparative statistics for prior month\, average price paid to distributor for milk\, number of 1/2 pints for federal reimbursment\, price of milk\, signature\, and date.",Retain for 3 year(s) after completion of publication or report,,
1334,Board of Education,School district correspondence,1924-2024.,Alphanumerical,,Permanent. Retain until administrative need ends,,
84978,Board of Education,Western states small school project reports,1962-1968.,Chronological.,"The purpose of this project\, which is funded by the Ford Foundation\, is to improve instruction in small schools. The reports contain information pertaining to opinion surveys\, graduating high school students\, courses offered\, student attitudes\, progress reports\, summer workshops\, and guidelines.",Retain permanently,Public,2.00 cubic feet 1 microfilm reel
1431,Board of Education,Teaching certificates and diplomas registers,1901-1916.,Alphanumerical.,"These are certificates and diplomas of teachers. Information includes name\, address\, age\, teaching experience \, course pursued\, degrees\, diplomas\, applications considered\, and remarks.",,Private,
1435,Board of Education,Class schedules and teacher lists,1929-,Alphanumerical,,Permanent. Retain until administrative need ends,,
407,Board of Education. Office of Education,Instructional television listings and broadcast schedules,1963.,Chronological.,"This series is composed of annually produced volumes. These reports contain the daily television schedule for art\, foreign language\, health\, language arts\, math\, music\, science\, and social studies classes. The schedule includes the date\, time\, television station broadcasting the class\, program number\, program title\, and standards and objectives for each class. Also included is an order form for the materials used in the classes.",Permanent. Retain until administrative need ends,Public,1.00 cubic foot
84439,Board of Education,School buildings in Utah reports and supplements,1975-2024.,Chronological,"The purpose of the original report was to assist in bringing school facilities to acceptable life safety standards and to develop minimum standards for school building construction. The supplements are cost and statistical studies that update the original report. Published by legislative mandate\, the supplements include current information on building appraisals\, construction\, and renovation needs\, as well as enrollment and cost estimates.",Permanent. Retain until administrative need ends,Public,1.00 cubic foot 1 microfilm reel
10656,Board of Education,Career and Technical Education annual evaluation reports,1971-2024.,Chronological,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",Retain permanently,Public,1 microfilm reel
5341,Board of Education,School census records,1894-,Alphanumerical.,Includes tabulations from districts and state-wide tabulations of students attending public schools.,Permanent. Retain until administrative need ends,Public,1 microfilm reel
5848,Board of Education,School district maps,1965-2024.,Alphanumerical,,Retain permanently,,
14051,Board of Education,Certification review committee minutes and agenda,1974-1985.,chronological,The District Certification Review Committee (DCRC) meets to discuss policy changes regarding teacher personnel lane changes and expanded education. Supporting documentation is included.,,Public,4 microfilm reels
10801,Board of Education,Community Education Partnership reports,1977.,Alphabetical.,"This series contains reports produced to assist the Board of Education in implementing public involvement in the education decision making process. The reports are titled: ""A Flexible Approach to Community Involvement\,"" ""School and Community Development Through Organized Public Involvement\,"" ""An Approach to Public Involvement In a Community Education Services Department Setting\,"" ""Public Involvement Using the Rural Futures Development Strategy\,"" and ""Approaches to Public Involvement in Education Decision Making."" These reports were produced by funding provided through the 1974 Community School Legislation Act.",Retain permanently,Public,2.00 cubic feet 1 microfilm reel
1349,Department of Public Instruction,Work production records,1945-1956.,Chronological.,"These records are yearly reports\, correspondence\, newsletters\, etc.\, that are created by different divisions such as Home Economics\, School Lunch\, Health\, Physical Education\, that are fastened together by clasps.",,Public,1 microfilm reel
12379,Board of Education,"Adult Education Program financial, statistical, and narrative reports",1957-2024.,Chronological.,"These reports are created by the Adult Education Program of Applied Technology Services in accordance with PL 100-297. They summarize the adult education programs held in the state of Utah. The narrative report describes (in detail) activities of the programs in the school districts. The financial report lists the revenues and expenditures of the programs\, and the statistical report includes statistical data about all of the programs in the state. Information includes the names of the schools\, amount of money received and used\, number of students helped\, and so forth.",Permanent. Retain until completion of publication or report,Public,
1843,Department of Public Instruction,School buildings plans register,1915-1916.,Alphanumerical.,"This series contains a register with information pertaining to county\, district\, grade of school\, new building\, old building remodeled\, wall construction\, number of stories\, number of rooms\, clear height of stories\, egress\, total accommodation\, assembly room\, what part fireproof\, toilets\, window lighting\, warming and ventilation\, heating\, ventilation\, boiler room\, estimated cost\, architect\, remarks\, date of approval and adopted by.",,,
1912,Department of Public Instruction,School district special school supervisory program approval records,1948-1953.,Alphanumerical,,,,
1918,Department of Public Instruction,Northwest association school reports,1953-1957.,Alphanumerical,,,,
19964,Board of Education,Utah Conference on Higher Education newsletters,1958-2024.,Chronological,"These newsletters are produced to describe the activities of the Utah Conference on Higher Education. The articles pertain to the annual conference\, budget\, legislative activites\, biographies\, and events.",Permanent. Retain until administrative need ends,Public,0.20 cubic foot
26116,Board of Education,Tax sheltered investment records,1969-2024.,Chronologically by date.,The Utah Office of Education provides their employees investment opportunities which are part of their retirement benefits. The records in this series document tax sheltered 403 B investments which are part of the retirement benefits package.,Retain for 65 year(s),,
1934,Department of Public Instruction,Control ledgers,1960-1962.,Alphanumerical,"This series contains the general financial ledgers for education programs such as: Public School Administration\, Personnel\, Publications\, Special Education\, and Driver's education\, etc.",,Public,
27552,Board of Education,Statistical Bulletin: Information Guide,1960-1970.,Chronological.,"These are pamphlets\, leaflets\, studies\, proposals and similar material printed by or for the school district or any of its departments\, programs or schools\, and made available to the public\, or the last manuscript report if not published.",Retain permanently,Public,1 microfilm reel
30474,Board of Education,Supporting Documentation for dispute resolution records,2023-,Chronological by date dispute filed.,"Supporting Documentation for Dispute Resolution Records refer to records created during the course of a due process hearing\, State complaint investigation\, special education mediation\, facilitated Individual Education Program\, or other dispute resolution process\, inquiry\, communication\, or other request not otherwise specified as Special Education Due Process Hearing Decisions\, Special Education State Complaint Decisions\, or Special Education Mediation Agreements. Such documents could include but are not limited to the following: motions filed by the parties; entries of appearance; other written requests to the hearing officer\, investigator\, or mediator; minute entries; orders granting or denying motions in a formal order; scheduling orders\, transmittal of the record and any documents contained therein; written and/or electronic transcripts of the proceedings; emails exchanged among the parties\, hearing officer\, complaint investigator\, mediator\, and State Education Agency staff;,requests for documentation and information; fulfillment of requests for documentation and information; etc. This series does not include a Special Education Due Process Hearing Decision (refer to series 30472); a Special Education State Complaint Decision (refer to series 30473); or a Special Education Mediation Agreement (refer to General Retention Schedule GRS-2302).",Retain for 3 year(s),Protected,
84850,Board of Education,Educational Research Bulletins,1946-2024.,Chronological,"The annnual bulletin serves as a bibliography of education research studies from schools of education at Utah State University\, the University of Utah\, and Brigham Young University. Ph.D._dissertations are listed alphabetically by author\, and master's theses by major classification and author.",Permanent. Retain until administrative need ends,Public,0.20 cubic foot
84618,Board of Education,Elementary school library list,2024.,Chronological,"The Elementary School Library List is an alphabetical listing of suggested library books for use by school librarians. The list\, which outlines the author\, title and publication information\, includes sections for kindergarten and elementary grades. Also included are lists of professional journals and books for teachers.",Permanent. Retain until administrative need ends,Public,2.00 cubic feet
84629,Board of Education,School district evaluation reports,1915-2024.,"Alphabetical by district name, thereunder chronological","This series contains surveys of the state's school districts conducted by the Office of Education to assist local school officials in evaluating their district's programs. The surveys contain separate evaluations of the district's academic and administrative systems\, outlining specific problems\, observations\, and recommendations for improvement.",Permanent. Retain until administrative need ends,Public,2.00 cubic feet 1 microfilm reel
84377,Board of Education,Federal and state program funds for public education catalogs,1970-2024.,Chronological.,"These reports are intended to provide school personnel with a brief catalog of aid programs for elementary and secondary education\, vocational technical education\, special educational services\, instructional media\, research and innovation\, teacher personnel services\, school food services\, auxiliary services and general administrative services. The catalogs contain information pertaining to program purpose\, eligibility\, administering agency\, program coordinator and appropriation.",Permanent. Retain until administrative need ends,Public,0.20 cubic foot 1 microfilm reel
22957,Legislature. Office of the Legislative Fiscal Analyst,Interim studies,1973-,Chronological,Provides documentation of reports to the Executive Committee during interim sessions. The studies are conducted on any appropriation issue which may be an issue during the upcoming legislative session.,Permanent. Retain for 15 year(s),Public,1 microfilm reel
23977,Legislature. Office of the Legislative Fiscal Analyst,Public Education Data Book,1993-,Chronological.,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",Permanent. Retain until administrative need ends,Public,0.35 cubic foot
4105,Legislature. Office of the Legislative Auditor General,Board of Education records,1972-1977.,Alphanumerical.,,Permanent. Retain for 1 year(s),Public,
28185,Legislature,Recodification task force,1983.,Chronological by date.,,,Public,
3175,Legislature. Committee to Study Operations of State Government,Study records,1935-1936.,Alphabetical by study subject,"This series consists of both typed and handwritten notes on various state agencies\, schools and public utilities as researched by the committee in their study of state government efficiency. A majority of materials come from questionnaires sent to state entities and then returned with the requested information. The information collected was then incorporated into published reports given to the Legislature in late 1936. This series also includes materials related to funding from the Works Progress Administration (W.P.A.).",,Public,0.90 cubic foot
9420,Legislature. Office of the Legislative Auditor General,Audit investigation records,1975-,"Chronological, thereunder alphabetical by agency name.","These records support the agency's function to conduct comprehensive and special purpose audits\, examinations\, and reviews of entities that receive public funds\, to monitor new programs and agencies created by the Legislature\, and to prepare and submit a written report of audit findings (Utah Code 36-12-15(4)(b) (2012)). The records contain summary documentation on state agency programs and operations and may include correspondence\, reports of interviews\, statistics and measurements of output and productivity\, spreadsheets\, contracts\, and published literature about programs.",Permanent. Retain for 10 year(s),Exempt,303.0 cubic feet 1 microfilm reel
22268,Legislature. House of Representatives,Poem,1937.,Chronological.,"Records from Representative Johnson. Includes a mimeographed poem by Representative W.J. Maw about the members of the 1937 state House of Representatives. Also included copies of legislative bills\, the official copy of which appear in the House's working bills (not transferred to the Archives). Rep. Johnson served as the representative from Rich county.,Records which document an agency's history. Includes scrapbooks\, photographs\, articles\, program notes and information about events and programs sponsored or funded by an agency. May also include narrative audio and audiovisual agency histories.",,Public,0.20 cubic foot
24442,Legislature. House of Representatives,The Utah State Legislature centennial history,1996.,None,"This volume details one-hundred years of Utah's political history--from the 1896 statehood year through the 1996 centennial year. It includes biographies of selected state officials\, a 100-year roll of the Legislature\, and a brief description of Utah's twenty-nine counties. It was researched and compiled by the Third House of the Utah House of Representatives.,Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",,Public,0.20 cubic foot
3538,Legislature,State agency survey reports,1959-1960.,Alphanumerical.,"Copies of reports submitted from state agencies in response to a survey request from the State Services and Finance Standing Committee of the Legislative Council. The reports discuss agency organization\, purpose\, and finances.",,Public,
27055,Legislature. House of Representatives,Photographs,1980-,Chronological by date.,"This series contains photographs which document the history of the Utah House of Representatives. Includes scrapbooks\, individual photographs of Representatives\, and other photographic documentation of events and activities sponsored by House members and staff.",Permanent. Retain until administrative need ends,Public,0.50 cubic foot
30436,Legislature,House Special Investigative Committee John Swallow investigation records,2013-2014.,Alphabetical by subject.,"The House Special Investigative Committee was established in 2013 by the Utah House of Representatives to investigate and report on allegations of misconduct by John E. Swallow\, Utah's Attorney General. The Committee\, with the assistance of Special Counsel and an investigative staff\, conducted approximately 165 witness interviews and reviewed and analyzed tens of thousands of pages of documents over the course of its investigation. This record series contains public and non-public records (as classified by John Fellows). These records were created and compiled throughout the investigation\, and were provided to appropriate law enforcement and professional licensing authorities for their review at its conclusion. Information may include internal memos\, John Swallow's calendar and travel details\, tangential background documentation\, recorded telephone calls\, recording and transcription of Swallow's deposition\, and related records.",Permanent. Retain for 7 year(s) after case is closed,Private,
17641,Legislature. Office of the Legislative Auditor General,Personnel files,1975-,Alphabetical by employee name.,"Complete work history of individual while employed by the State. Refer to UCA 67-18-1\, et seq. When an employee transfers to another state agency\, the official personnel file must be sent to the new agency. File should include current information on performance evaluations\, performance plans\, position description\, career mobility agreement\, insurance benefits notification (ADNT-1)\, job swap agreement\, and overtime agreement where applicable. Also contains application for employment\, employees' social security card (copy)\, Notice of personnel action (DHRM_33)\, Human resource profile/events (DHRM_34)\, Termination form (DHRM_35)\, Employment eligibility verification form\, Exit interview form\, New employee orientation self-guide\, and,retirement/deferred compensation plan notification (ADNT-2). May contain documentation on employee withholding\, completion of course certificates\, conflict of interest letters\, incentive award results\, letters of commendation\, leave records\, health records\, and leave adjustment reports.",Retain for 65 year(s) after separation,Private,
2781,Legislative Council,Subject files,1950-1975.,Alphabetical by topic.,"Research files on subjects for which legislation is being considered. Includes correspondence from interested parties\, research notes\, studies\, etc. Not compiled by any particular bill.",,Public,1 microfilm reel
3196,Legislature. Office of Legislative Research and General Counsel,Legislative committee records,1952-1982.,Alphanumerical.,Includes Legislative Research and General Counsel's copies of Legislative interim committee minutes and correspondence and planning committee minutes. Fiche include legislative study committee and task force correspondence. Series has a mix of interim and standing committee minutes boxed together; also study committees (1970s).,,Public,1 microfilm reel
2325,Legislative Council,Income tax report,1964; 1973.,Chronological.,Records (computerized printouts) are an analysis of individual income tax returns for the 1964 tax year. Included is a study of corporation franchise tax returns. The 1973 report is a narrative analysis of SB 29.,,Public,1 microfilm reel
3207,Legislative Council,Goals for Utah study records,1965-1971.,Alphanumerical.,"The Legislature charged the Legislative Council with establishing a long-range planning program. They envisioned a coordinated outline of goals which would increase legislative decision making ability through 1) giving direction to State programs\, 2) increasing the ability to anticipate problems\, 3) creation increased awareness of the problems in order to place them in better perspective and 4) identifying and avoiding areas where duplication exists. Studies were conducted before the comprehensive statements of goals could be formulated. This series contains correspondence from the agencies\, reports of agency goals\, minutes of the committee\, clippings\, etc.",,Public,1 microfilm reel
17929,Legislature. Office of Legislative Research and General Counsel,Digest of Legislation reports,1949-,Chronological.,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",,Public,2.00 cubic feet 1 microfilm reel
11081,Legislative Council,Retirement studies,1947-1952.,None,"Pensions and retirement project #1\, First Council\, 1947-1949\, a consolidated file; Project I retirement\, ca. 1949-1950; Activity File\, retirement Project No. 1\, 1949-1950.",,Public,1 microfilm reel
19177,Legislature. Office of Legislative Research and General Counsel,Personnel files,ca.1950-,alphabetical,Includes fiche from the 1950s (starting dates) to 1970s (ending or filming date). Files include employment applications and notices of personnel actions on employees.,Retain for 65 year(s) after separation,Private,
24138,Legislature. Office of Legislative Research and General Counsel,Research reports,1976-,Numerical by report number.,"These are reports to the Legislature regarding research done on subjects for potential legislation.,Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101(7)(2017) and 9-7-208(4)(2006).",Permanent. Retain until administrative need ends,Public,1.00 cubic foot 2 microfilm reels
22122,Legislature. Office of Legislative Research and General Counsel,Legislative Manuals,1979-,Chronological by publication year.,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",,Public,0.35 cubic foot
23856,Legislature. Office of Legislative Research and General Counsel,Litigation files,1980-,Alphabetical by case name.,"These files contain information on lawsuits and investigations involving the Office of Legislative Research and General Counsel. Contents may include petitions\, orders\, motions\, remedies\, legal research and attorney work product.",Permanent. Retain for 20 year(s),Protected,
28962,Legislature. Office of Legislative Research and General Counsel,Election district demographic profiles,2012-,Numerically by district.,"The Office of Legislative Research and General Counsel provides analytical\, statistical\, legal\, and descriptive data to legislative bodies and legislators in order to facilitate informed decision-making and effective policy development (Utah Code 36-12-12(2) (2003)). These books are published for each House of Representatives and Senate election district and are given to corresponding legislators after an election in order to provide them with information about the people that they are representing. Records include election district maps and reports about the demographic composition of residents in each district.",Permanent. Retain for 4 year(s),Public,3.00 cubic feet
29869,Legislature. Office of Legislative Research and General Counsel,Legislative session data,c. 1992.,Chronological by year.,These records contain statistical data on Utah legislative sessions prior to the year 1992.,Permanent. Retain for 1 year(s),Protected,
432,Legislature. House of Representatives,Working bills,i 1896-,"Chronological by legislative session, thereunder alphanumeric by bill type and number.","This series documents the legislative process in the House of Representatives. The series contains the working copies of House bills\, claims (through 1915)\, petitions (until 1921)\, memorials\, fiscal reports of state agencies (1897 only)\, and resolutions. The working copy includes the bill as introduced and any amendments made to it; the bill's progress through committees and votes is logged at the end of the bill. The final official version of the bill is not part of this series unless it was vetoed by the Governor\, returned to the Legislature while still in session\, and the Legislature failed to override the veto. Bill\, in the broad sense\, refers to bills\, resolutions\, memorials\, etc. In the narrow sense they are those documents a member of the Legislature desires to have made into a Utah law. Claims to the state were for money due an individual or group. Memorials are pleadings for federal action\, usually made to the U. S. Congress. Resolutions are position statements which do not,have the weight of law. Petitions were initiated by citizens desiring the introduction of particular legislation.",Permanent. Retain until final action,Public,192.5 cubic feet 248 microfilm reels
3187,Legislature. Office of the Legislative Fiscal Analyst,State agency budget hearing records,1957-,Alphabetical by subcommittee.,"Records of hearings conducted as part of the regulatory process and hearings on proposed rules and changes; they may be maintained with related information including meeting notices\, proofs of publications\, meeting minutes\, and the conclusions reached. UCA 52-4-200 (2009) requires that written minutes be kept of all open meetings. May include audio and video recordings.",Permanent. Retain until administrative need ends,Public,
3181,Legislature. Committee to Study Operations of State Government,Investigation Reports,1933-1936.,Chronological by month and year,"These publications report the results of the studies of an investigating committee on economy and efficiency in government. According to laws and resolutions passed by the state legislature\, reports were first due February 10\, 1933 (Laws of Utah 1933\, S.C.R. No. 1 passed January 17\, 1933). The full statute passed March 9\, 1933 however gave the committee until December 1\, 1934 (Laws of Utah 1933\, Chapter 86) to report more in-depth findings. After extending the powers and duties of the committee with full appropriation support on March 8\, 1935 (Laws of Utah 1935\, Chapter 135)\, a final deadline of October 1 to November 15\, 1936 was given\, depending on the subject.",,Public,1.70 cubic feet 1 microfilm reel
25392,Legislature. Office of the Legislative Fiscal Analyst,Analyst working papers,1995-,Alphabetical by Sub-committee name.,"These records contain unique information in rough notes or drafts assembled or created and used to prepare or analyze other documents. The information adds proper understanding to the formulation and execution of policies\, decisions\, actions\, or responsibilities.",Retain for 10 year(s),Protected,
27016,Legislature. House of Representatives,Working papers,2000-,Alphabetical by name.,"This series contains working papers created by members of the House of Representatives. Records contain subject files compiled during the legislative process. Files may include information on proposed policies\, budgets\, and special funding.,Records created by governmental agencies for the purpose of proposing legislation. They contain correspondence\, memoranda\, research information on proposed legislation\, fiscal notes\, summaries\, estimated cost reports\, impact statements\, and other information documenting the proposed legislation.",Permanent. Retain for 6 month(s),Public,
26789,Legislature,Directories,1999-,Chronological by date published,"Documents created by the agency\, including pamphlets\, reports\, leaflets\, file manuals\, annual reports\, other published or processed documents\, and the last manuscript report\, if not published\, relating to management projects.",Permanent. Retain until administrative need ends,Public,0.35 cubic foot
428,Legislature. Senate,Working bills,i 1896-,Chronological by legislative session; thereunder alphanumeric by bill type and number.,"This series documents the legislative process in the Senate. The series contains the working copies of Senate bills\, claims (through 1925)\, petitions (until 1927)\, memorials\, fiscal reports of state agencies (1897 only)\, and resolutions. The working copy includes the bill as introduced\, any amendments made to it\, and by the latter half of the 20th century\, a copy of the final text for passed bills. The bill's progress through committees and votes is logged on the backing. The final\, signed version of the bill is filed in the Lieutenant Governor's office (cf series 4076); However a few appear here in those cases where the bill was vetoed by the Governor\, returned to the Legislature while still in session\, and the Legislature failed to override the veto. Bill\, in the broad sense\, refers to bills\, resolutions\, memorials\, etc. In the narrow sense they are those documents a member of the Legislature desires to have made into a Utah law. Claims to the state were for money due an individual,or group. Memorials are pleadings for federal action\, usually to the U._S._Congress. Resolutions are position statements which do not have the weight of law. Petitions were initiated by citizens desiring the introduction of particular legislation.",Permanent. Retain until final action,Public,123.0 cubic feet 284 microfilm reels
26676,Washington County (Utah). County Auditor,Budget working files,1999-,Chronological,"These files contain working papers used in preparation of the final county budget. They justify budget requests presented to the county commission and include departmental requests\, work-up sheets\, cost estimates\, rough data accumulated in preparation of annual budget estimates\, correspondence\, and documentation for approval of the final budget.",Retain for 1 year(s),Public,
14382,South Davis Sewer District (Utah),Budget work papers,undated,,These records are used to assist in the preparation of department budget requests presented to the city council.,Retain for 2 year(s),Public,
21351,Park City (Utah). Administrative Services,Budget estimates and justification files,1980-,Chronological,"These are copies of budget estimates and justifications prepared or consolidated in formally organized budget proposals. Included are appropriation sheets\, narrative statements\, and related schedules and data.",Retain for 5 year(s),Public,
20618,Salt Lake City (Utah). Public Library,Budget background records,undated,,These records are used to assist in the preparation of department budget requests presented to the city council.,Retain for 2 year(s),Public,
15216,Willard (Utah),Budget information files,undated,,"These files contain documentation associated with the adoption of city's fiscal year budget\, including mayor's recommended budget\, tape recordings of public hearings associated with finalizing budget\, and all related correspondence. Files may also contain budget amendments and any other actions affecting budget.",Retain for 2 year(s) after completion of publication or report,Public,
21352,Park City (Utah). Administrative Services,Budget information files,1981-,Chronological,"These files document the adoption of the city's annual budget. Includes recommended budget\, tape recordings of public hearings associated with finalizing budget\, and all related correspondence. Files may also contain budget amendments and any other actions affecting budget.",Retain for 2 year(s) after completion of publication or report,Public,
13270,South Utah Valley Solid Waste District (Utah),Budget message,undated,Chronological,"This message accompanies the tentative budget and is submitted by the budget officer to the governing body and explains the budget\, contains an outline of the proposed financial policies of the municipality for the budget year\, and describes the important features of the budgetary plan (UCA 10-6-111 (2010)).",Retain for 2 year(s),Public,
24487,Clearfield (Utah). City Council,Annual and tentative budget message,1991-,Chronological by year thereunder alphabetical by subject,"This message accompanies the tentative budget and is submitted by the budget officer to the governing body and explains the budget\, contains an outline of the proposed financial policies of the municipality for the budget year\, and describes the important features of the budgetary plan (UCA 10-6-111 (1997)).",Retain for 2 year(s) after completion of publication or report,Public,
24700,Riverdale (Utah),Budget estimates and justification files,1946-,"Alphabetical, thereunder chronological","These are copies of budget estimates and justifications prepared or consolidated in formally organized budget proposals. Included are appropriation sheets\, narrative statements\, and related schedules and data.",Retain for 5 year(s),Public,
10972,Weber County Mosquito Abatement District (Utah),Budget reports,undated,,These are routine budget reports prepared monthly or quarterly. They document the status of city appropriation accounts and apportionment and are only used for reference purposes. The reports are prepared for the council and mayor.,Retain for 4 year(s),Public,
17950,St. George (Utah). Department of Finance,Budget background records,1970.,Chronological by year,These records are used to assist in the preparation of department budget requests presented to the city council.,Retain for 2 year(s),Public,
21350,Park City (Utah). Administrative Services,Budget background records,1980-,Chronological,These records are used to assist in the preparation of department budget requests presented to the city council.,Retain for 2 year(s),Public,
25568,Naples (Utah),Budget information files,1982-,Chronological by year,"These files document the adoption of the city's annual budget. Includes recommended budget\, tape recordings of public hearings associated with finalizing budget\, and all related correspondence. Files may also contain budget amendments and any other actions affecting budget.",Retain for 2 year(s),Public,
24701,Riverdale (Utah),Budget information files,1946-,"Alphabetical, thereunder chronological","These files document the adoption of the city's annual budget. Includes recommended budget\, tape recordings of public hearings associated with finalizing budget\, and all related correspondence. Files may also contain budget amendments and any other actions affecting budget.",Retain for 2 year(s),Public,
24702,Riverdale (Utah),Budget message,1946-,"Alphabetical, thereunder chronological","This message accompanies the tentative budget and is submitted by the budget officer to the governing body and explains the budget\, contains an outline of the proposed financial policies of the municipality for the budget year\, and describes the important features of the budgetary plan (UCA 10-6-111 (1997)).",Retain for 2 year(s),Public,
12960,Board of Education. Office of Education. Child Nutrition Section,Liquor tax ledgers,1985-,Chronological by month,"State law [UCA 53A-19-201 (1993)] requires that the Board of Education provide for the support of school lunch programs in Utah. The funds approved for this are to be distributed by formula determined by the number of school lunches served in the individual public schools. This responsibility is delegated to the Child Nutrition Programs Section. In 1988\, the legislature passed a 13% ad valorum tax on wine and distilled liquor to provide funds for the school lunch programs in the state (UCA 59-16-101). The ledgers in this series document the total revenues collected on a monthly basis and the amount distributed to each school for each month.,DOCUMENT TYPE(S): Tax ledgers FUNCTION(S): Documents revenues collected and distributed from liquor tax to support school lunch program. SUBJECT(S): Amount of tax on wine and liquor collected. SERIES HISTORY: UCA 59-16-101 (1988) requires wine/liquor tax provide funds for school lunch programs. Funds distributed by Board of Education formula according to amount of lunches served in individual schools.",Retain for 3 year(s),Public,
13271,South Utah Valley Solid Waste District (Utah),Budget reports,undated,Chronological,These are routine budget reports prepared monthly or quarterly. They document the status of city appropriation accounts and apportionment and are only used for reference purposes. The reports are prepared for the council and mayor.,Retain for 4 year(s),Public,
19886,Central Utah Water Conservancy District (Utah),Budget reports,2023.,,These regular reports are prepared monthly and quarterly. They document the status of city accounts and apportionment comparing budgets and actual expenditures. They are used for audit purposes.,Retain for 3 year(s),Public,
17337,University of Utah (Utah),National defense student loan register,1968-1976.,Chronological.,"These record document paid off loans. The register lists accounting summary\, transaction listing\, miscellaneous ledgers\, change code\, term date\, principal\, interest\, balance\, student name and cash receipts.",,Private,
12684,Uintah Mosquito Abatement District (Utah),Tentative budget,undated,Chronological,"These files contain tentative budget requests. ""On or before the first regularly scheduled meeting of the governing body in May of each year\, the budget officer shall prepare for the ensuing year\, on forms provided by the state auditor\, and file with the governing body\, a tentative budget for each fund for which a budget is required"" (UCA 10-6-111(1) (2010)).",Retain for 5 year(s),Public,
13336,Alta Canyon Recreation District (Utah),Budget estimates and justification files,undated,Chronological,"These are copies of budget estimates and justifications prepared or consolidated in formally organized budget proposals. Included are appropriation sheets\, narrative statements\, and related schedules and data.",Retain for 5 year(s),Public,
14984,Millville (Utah),Budget estimates and justification files,undated,,"These are copies of budget estimates and justifications prepared or consolidated in formally organized budget offices. Included are appropriation language sheets\, narrative statements\, and related schedules\, and data.",Retain for 5 year(s),Public,
17951,St. George (Utah). Department of Finance,Budget estimates and justification files,1970.,Chronological by year,"These are copies of budget estimates and justifications prepared or consolidated in formally organized budget proposals. Included are appropriation sheets\, narrative statements\, and related schedules and data.",Retain for 5 year(s),Public,
24497,Clearfield (Utah). City Recorder,Tentative budget files,1991-,"Chronological by year, thereunder Alphabetical by subject","These files contain tentative budget requests. ""On or before the first regularly scheduled meeting of the governing body in May of each year\, the budget officer shall prepare for the ensuing year\, on forms provided by the state auditor\, and file with the governing body\, a tentative budget for each fund for which a budget is required"" (UCA 10-6-111(1) (1997)).",Retain for 5 year(s),Public,
30741,South Davis Water Improvement District (Utah),Bond official transcripts,1983-1999.,Chronological,"Official files that provide information about the authority to issue bonds. Records may include Indenture of Trust\, leases\, authorizing resolutions\, offering documents\, certificates\, specimen bonds\, etc",Retain permanently,Public,
24703,Riverdale (Utah),Periodic budget reports,1946-,"Alphabetical, thereunder chronological",These are routine budget reports prepared monthly or quarterly. They document the status of city appropriation accounts and apportionment and are only used for reference purposes. The reports are prepared for the council and mayor.,Retain for 4 year(s),Public,
17401,University of Utah (Utah). Medical Center,Hospital budget records,1964-1971.,,"These are budget requests. Information includes department and employee making the request\, amount and related details.",,Public,
12298,Magna Mosquito Abatement District (Utah),Tentative budget,undated,Chronological,"These files contain tentative budget requests. ""On or before the first regularly scheduled meeting of the governing body in May of each year\, the budget officer shall prepare for the ensuing year\, on forms provided by the state auditor\, and file with the governing body\, a tentative budget for each fund for which a budget is required"" (UCA 10-6-111(1) (2010)).",Retain for 5 year(s),Public,
13272,South Utah Valley Solid Waste District (Utah),Tentative budget,undated,Chronological,"These files contain tentative budget requests. ""On or before the first regularly scheduled meeting of the governing body in May of each year\, the budget officer shall prepare for the ensuing year\, on forms provided by the state auditor\, and file with the governing body\, a tentative budget for each fund for which a budget is required"" (UCA 10-6-111(1) (2010)).",Retain for 5 year(s),Public,
15217,Willard (Utah),Tentative budget,undated,,"On forms prepared by the state auditor\, the budget officer prepares a tentative budget and files it with the governing body for the ensuing year for each fund for which a budget is required on or before the first regularly scheduled meeting in May (UCA 10-6-111).",Retain for 5 year(s),Public,
24704,Riverdale (Utah),Tentive budget files,1946-,"Alphabetical, thereunder chronological","These files contain tentative budget requests. ""On or before the first regularly scheduled meeting of the governing body in May of each year\, the budget officer shall prepare for the ensuing year\, on forms provided by the state auditor\, and file with the governing body\, a tentative budget for each fund for which a budget is required"" (UCA 10-6-111(1) (1997)).",Retain for 5 year(s),Public,
17331,University of Utah (Utah),Revolving fund detail ledgers,1958-1978.,Chronological.,"General accounts ledger\, showing debit and credit entries\, and reflecting expenditures in summary.",,Public,
17316,University of Utah (Utah),Athletic fund ledger,1966-,,Ledgers and forms used to accumulate data for use in cost reports.,Retain for 3 year(s),Public,
30317,Clarkston (Utah),Bond records,1942-1967,Chronological by date of certificate.,These issued bonds are not payable solely from revenues other than those derived from ad valorem taxes. They constitute a full general obligation of the governmental entity for the prompt and punctual payment of principal and interest. The revenue derived from the sale of bonds shall be applied only to the purpose specified in the order of the legislative body (Utah Code 17-17-1 (2019)),,Public,0.35 cubic foot
25739,Riverton (Utah),Budget background records,1999-,Chronological by year,These records are used to assist in the preparation of department budget requests presented to the city council.,Retain for 2 year(s),Controlled,
17952,St. George (Utah). Department of Finance,Budget working files,1970.,Chronological by year,"These files contain working papers used to assist in the preparation of municipal budgets and to justify budget requests presented to the city council. Includes departmental budget requests\, work-up sheets\, cost estimates\, and rough data accumulated in the preparation of annual budget estimates\, related correspondence\, and documentation for approval of final budget.",Retain for 2 year(s),Public,
24698,Riverdale (Utah),Budget apportionment records,1946-,"Alphabetical by name, thereunder chronological",These are apportionment and reapportionment schedules which propose quarterly obligations under each authorized appropriation.,Retain for 5 year(s),Public,
12444,Tooele Valley Mosquito Abatement District (Utah),Budget reports,undated,Chronological,These are routine budget reports prepared monthly or quarterly. They document the status of city appropriation accounts and apportionment and are only used for reference purposes. The reports are prepared for the council and mayor.,Retain for 4 year(s),Public,
18767,North Ogden (Utah),Budget information files,undated,,"These files document the adoption of the city's annual budget. Includes recommended budget\, tape recordings of public hearings associated with finalizing budget\, and all related correspondence. Files may also contain budget amendments and any other actions affecting budget.",Retain for 2 year(s) after completion of publication or report,Public,
13339,Alta Canyon Recreation District (Utah),Budget reports,undated,Chronological,These are routine budget reports prepared monthly or quarterly. They document the status of city appropriation accounts and apportionment and are only used for reference purposes. The reports are prepared for the council and mayor.,Retain for 4 year(s),Public,
17967,St. George (Utah). Department of Finance,Budget authorization reference files,1970.,Chronological by year,"These files document the adoption of the city's annual budget. Includes recommended budget\, tape recordings of public hearings associated with finalizing budget\, and all related correspondence. Files may also contain budget amendments and any other actions affecting budget.",Retain for 2 year(s) after completion of publication or report,Private,
22446,Marriott-Slaterville (Utah),Periodic budget reports,1999-,Chronological,These are routine budget reports prepared monthly or quarterly. They document the status of city appropriation accounts and apportionment and are only used for reference purposes. The reports are prepared for the council and mayor.,Retain for 4 year(s),Public,
21356,Park City (Utah). Administrative Services,Regular budget reports,1981-,Chronological,These regular reports are prepared monthly and quarterly. They document the status of city accounts and apportionment comparing budgets and actual expenditures. They are used for audit purposes.,Retain for 3 year(s),Public,
13524,Uintah County (Utah). County Auditor,Budget estimates and justification files,undated,,"These are copies of budget estimates and justifications prepared or consolidated in formally organized budget proposals. Included are appropriation sheets\, narrative statements\, and related schedules and data.",Retain for 5 year(s),,
24705,Riverdale (Utah),Budget working files,1946-,"Alphabetical, thereunder chronological","These files contain working papers used to assist in the preparation of municipal budgets and to justify budget requests presented to the city council. Includes departmental budget requests\, work-up sheets\, cost estimates\, and rough data accumulated in the preparation of annual budget estimates\, related correspondence\, and documentation for approval of final budget.",Retain for 2 year(s),Public,
11394,Intermountain Power Agency (Utah),Annual administrative and general budget files,undated,None,"These files contain working papers used to assist in the preparation of municipal budgets and to justify budget requests presented to the city council. Includes departmental budget requests\, work-up sheets\, cost estimates\, and rough data accumulated in the preparation of annual budget estimates\, related correspondence\, and documentation for approval of final budget.",Retain for 2 year(s),Public,
81072,Department of Alcoholic Beverage Services,Budget estimate and justification records,1985-,Chronological.,"Records document the agency budget and may include appropriation worksheets\, narrative statements\, workload increase requests\, and budget requests. The records in this record series do not\, to the best of our knowledge\, include personal identifying information.",Retain for 3 year(s),Public,
12258,Magna Mosquito Abatement District (Utah),Budget reports,undated,Chronological,These are routine budget reports prepared monthly or quarterly. They document the status of city appropriation accounts and apportionment and are only used for reference purposes. The reports are prepared for the council and mayor.,Retain for 4 year(s),Public,
21355,Park City (Utah). Administrative Services,Periodic budget reports,1981-,Chronological,These are routine budget reports prepared monthly or quarterly. They document the status of city appropriation accounts and apportionment and are only used for reference purposes. The reports are prepared for the council and mayor.,Retain for 4 year(s),Public,
17309,University of Utah (Utah),General ledgers,1921-1978.,,"General accounts ledger\, showing debit and credit entries\, and reflecting expenditures in summary.",,Public,
13775,South Valley Water Reclamation Facility (Utah),Budget background records,1991-,Chronological,These records are used to assist in the preparation of department budget requests presented to the city council.,Retain for 2 year(s),Public,
15215,Willard (Utah),Budget background records,undated,,These are papers used to assist in the preparation of department budget requests presented to the city council.,Retain for 2 year(s),Public,
17447,Workers' Compensation Fund Division,Void warrants,1980-1990.,,"These are void warrants for the Insurance Fund. Included are payee number and address\, name and claim number.",,Public,
14987,Millville (Utah),Tentative budget,undated,,"On forms prepared by the state auditor\, the budget officer prepares a tentative budget and files it with the governing body for the ensuing year for each fund for which a budget is required on or before the first regularly scheduled meeting in May (UCA 10-6-111).",Retain for 5 year(s),Public,
22715,Logan (Utah). Finance,Budget working papers,1999-,Chronological,"These files contain working papers used to assist in the preparation of municipal budgets and to justify budget requests presented to the city council. Includes departmental budget requests\, work-up sheets\, cost estimates\, and rough data accumulated in the preparation of annual budget estimates\, related correspondence\, and documentation for approval of final budget.",Retain for 2 year(s),Public,
3700,Legislature. Office of the Legislative Fiscal Analyst,Appropriations requests,1963-,,"Copies of budget estimates and justification prepared or consolidated in formally organized budget offices. Included are appropriation language sheets\, narrative statements\, workload/expansion plans and related schedules and data.",Retain for 5 year(s),Public,
14935,Department of Cultural and Community Engagement,Schedule six position control report,1989-,Chronological,Report which shows the amount paid to the employee that is posted against the general ledger to position control. Also indicates the posted benefits. Information appears on Schedule Six.,Retain for 4 year(s),Public,
18972,University of Utah (Utah),Annuity fund detail ledgers,1976-,,Ledgers and forms used to accumulate data for use in cost reports.,Permanent. Retain for 3 year(s),Public,1 microfilm reel
11848,Department of Public Welfare,Financial reports,1936-1967.,Chronological,"These reports contain financial statements\, disbursement statements\, balance sheets\, expenditures\, cost analyses\, and receipts\, and general ledgers..",,Public,1.00 cubic foot
21089,Central Utah Water Conservancy District (Utah),Bonding documents,1992-2023.,Chronological,"These files document the implementation of significant county bonds (i.e.\, revenue or special bonds)\, but not general obligation bonds. These files includes authorizations supporting financial data\, contracts or sales agreements\, destruction certificates\, and sample copies of bonds sold as evidence of county indebtedness.",Retain permanently,Public,
30540,Spanish Fork (Utah),Revenue bond official transcripts,1971-,Chronological by year.,"These records document revenue bonds issued to Spanish Fork City\, and track the creation and resolution of the bond process. Records may include resolutions issued by the city regarding the bond\, documents related to the creation of the bond\, and official transcripts.",Retain permanently,Public,
30575,Sevier County (Utah). County Clerk,School bond notices,1903-1904.,Chronological by filing date.,"This series contains school bond notices filed with Sevier County by local school districts that have voted to issue bonds. Records may include orders authorizing school district trustees to hold meetings in which bonds would be issued\, certified copies of notices posted for calling a meeting\, affidavits showing when and where notices were posted and statements showing the value of taxable property in the district\, and the amount of bonds proposed to be issued.",Retain permanently,Public,
12575,Duchesne County Mosquito Abatement District (Utah),Budget reports,undated,Chronological,These are routine budget reports prepared monthly or quarterly. They document the status of city appropriation accounts and apportionment and are only used for reference purposes. The reports are prepared for the council and mayor.,Retain for 4 year(s),Public,
14986,Millville (Utah),Budget reports,undated,,These are monthly and/or quarterly reports regarding the status of receipts and disbursements in comparison to annual budget. Reports are prepared for council and mayor.,Retain for 4 year(s),Public,
24486,Clearfield (Utah). City Council,City Council budget reports,1992-,Chronological by date thereunder alphabetical by subject,These are routine budget reports prepared monthly or quarterly. They document the status of city appropriation accounts and apportionment and are only used for reference purposes. The reports are prepared for the council and mayor.,Retain for 4 year(s),Public,
24137,Clearfield (Utah). Finance Division,Regular budget reports,1922-,Chronological,These regular reports are prepared monthly and quarterly. They document the status of city accounts and apportionment comparing budgets and actual expenditures. They are used for audit purposes.,Retain for 3 year(s),Public,
12445,Tooele Valley Mosquito Abatement District (Utah),Tentative budget,undated,Chronological,"These files contain tentative budget requests. ""On or before the first regularly scheduled meeting of the governing body in May of each year\, the budget officer shall prepare for the ensuing year\, on forms provided by the state auditor\, and file with the governing body\, a tentative budget for each fund for which a budget is required"" (UCA 10-6-111(1) (2010)).",Retain for 5 year(s),Public,
13340,Alta Canyon Recreation District (Utah),Tentative budget,undated,Chronological,"These files contain tentative budget requests. ""On or before the first regularly scheduled meeting of the governing body in May of each year\, the budget officer shall prepare for the ensuing year\, on forms provided by the state auditor\, and file with the governing body\, a tentative budget for each fund for which a budget is required"" (UCA 10-6-111(1) (2010)).",Retain for 5 year(s),Public,
21357,Park City (Utah). Administrative Services,Tentative budget files,1980-,Chronological,"These files contain tentative budget requests. ""On or before the first regularly scheduled meeting of the governing body in May of each year\, the budget officer shall prepare for the ensuing year\, on forms provided by the state auditor\, and file with the governing body\, a tentative budget for each fund for which a budget is required"" (UCA 10-6-111(1) (2010)).",Retain for 5 year(s),Public,
11578,University of Utah (Utah),Budget requests,1955-,Chronological,"Accepted proposals and applications\, contracts\, project reports\, studies\, certificates\, agreements\, memoranda\, correspondence\, and other records relating to receipt\, review\, award\, evaluation\, status and monitoring of grants; allocation of funds and project budgets. Specific grant case files may have additional retention requirements\, please contact the State Archives to schedule a specific retention.",Retain for 3 year(s),Public,
24706,Riverdale (Utah),Regular budget reports,1946-,"Alphabetical, thereunder chronological",These regular reports are prepared monthly and quarterly. They document the status of city accounts and apportionment comparing budgets and actual expenditures. They are used for audit purposes.,Retain for 3 year(s),Public,
12834,Board of Education. Office of Education. Office of Human Resource,Schedule six position control reports,1985-,Chronological by date received from Division of Finance,"This report is received semi-monthly from the Division of Finance\, which maintains the record copy. The report shows the following information for each employee:__whole or fraction of full-time employee (FTE)\, position control number\, title code\, schedule\, title\, range salary budget\, year-to-date costs\, class code\, Fair Labor Standards Act status\, actual range and step\, hourly rate\, social security number\, name\, next performance evaluation date\, and an equal employment opportunity code indicating race.",Retain for 4 year(s),Public,
17315,University of Utah (Utah),Agency fund detail ledgers,1963-,,Ledgers and forms used to accumulate data for use in cost reports.,Retain for 3 year(s),Public,
85032,Department of Cultural and Community Engagement,Budget apportionment files,1983-,none,"Apportionment and reapportionment schedules\, proposing monthly obligations under each authorized appropriation.",Retain for 3 year(s),Public,
81035,Department of Agriculture and Food,Budget workpapers,2001-,none,"Copies of budget estimates and justification prepared or consolidated in formally organized budget offices. Included are appropriation language sheets\, narrative statements\, workload/expansion plans and related schedules and data.",Retain for 3 year(s),Public,
27938,Salt Lake County Service Area #3 (Utah),Bond issue files,1985-,chronologica,"These files document the implementation of significant county bonds (i.e.\, revenue or special bonds)\, but not general obligation bonds. These files includes authorizations supporting financial data\, contracts or sales agreements\, destruction certificates\, and sample copies of bonds sold as evidence of county indebtedness.",Permanent. Retain for 7 year(s),Public,
25186,Treasurer,Bond official transcripts,1990-,Numerical by date issued.,"Official files regarding authority to permit bond negotiations with paying agent\, etc.",Permanent. Retain for 3 year(s) after final action,,
21349,Park City (Utah). Administrative Services,Budget apportionment records,1985-,Chronological,These are apportionment and reapportionment schedules which propose quarterly obligations under each authorized appropriation.,Retain for 5 year(s),Public,
18766,North Ogden (Utah),Budget background records,undated,,These records are used to assist in the preparation of department budget requests presented to the city council.,Retain for 2 year(s),Public,
24699,Riverdale (Utah),Budget background records,1946-,"Alphabetical, thereunder chronological",These records are used to assist in the preparation of department budget requests presented to the city council.,Retain for 2 year(s),Public,
13774,South Valley Water Reclamation Facility (Utah),Budget estimates and justification files,1991-,Chronological,"These are copies of budget estimates and justifications prepared or consolidated in formally organized budget proposals. Included are appropriation sheets\, narrative statements\, and related schedules and data.",Retain for 5 year(s),Public,
13335,Alta Canyon Recreation District (Utah),Budget preparation files,undated,Chronological,These are apportionment and reapportionment schedules which propose quarterly obligations under each authorized appropriation.,Retain for 5 year(s),Public,
14983,Millville (Utah),Budget background records,undated,,These are papers used to assist in the preparation of department budget requests presented to the city council.,Retain for 2 year(s),Public,
12257,Magna Mosquito Abatement District (Utah),Budget information files,undated,Chronological,"These files document the adoption of the city's annual budget. Includes recommended budget\, tape recordings of public hearings associated with finalizing budget\, and all related correspondence. Files may also contain budget amendments and any other actions affecting budget.",Retain for 2 year(s) after completion of publication or report,Public,
24498,Clearfield (Utah). City Recorder,City manager budget background records,1991-,Alphabetical by subject,These records are used to assist in the preparation of department budget requests presented to the city council.,Retain for 2 year(s),Public,
14960,Millville (Utah),Budget message,undated,,"This message accompanies the tentative budget and is submitted by the budget officer to the governing body and explains the budget\, contains an outline of the proposed financial policies of the municipality for the budget year\, and describes the important features of the budgetary plan (UCA 10-6-11(b)).",Retain for 2 year(s) after completion of publication or report,Public,
10971,Weber County Mosquito Abatement District (Utah),Budget information files,undated,,"These files document the adoption of the city's annual budget. Includes recommended budget\, tape recordings of public hearings associated with finalizing budget\, and all related correspondence. Files may also contain budget amendments and any other actions affecting budget.",Retain for 2 year(s) after completion of publication or report,Public,
14985,Millville (Utah),Budget information files,undated,,"These files contain documentation associated with the adoption of city's fiscal year budget\, including mayor's recommended budget\, tape recordings of public hearings associated with finalizing budget\, and all related correspondence. Files may also contain budget amendments and any other actions affecting budget.",Retain for 2 year(s) after completion of publication or report,Public,
12683,Uintah Mosquito Abatement District (Utah),Budget reports,undated,Chronological,These are routine budget reports prepared monthly or quarterly. They document the status of city appropriation accounts and apportionment and are only used for reference purposes. The reports are prepared for the council and mayor.,Retain for 4 year(s),Public,
13337,Alta Canyon Recreation District (Utah),Budget adoption resolution and public hearing files,undated,,"These files document the adoption of the city's annual budget. Includes recommended budget\, tape recordings of public hearings associated with finalizing budget\, and all related correspondence. Files may also contain budget amendments and any other actions affecting budget.",Retain for 2 year(s) after completion of publication or report,Public,
13773,South Valley Water Reclamation Facility (Utah),Budget reports,1991-,Chronological,These are routine budget reports prepared monthly or quarterly. They document the status of city appropriation accounts and apportionment and are only used for reference purposes. The reports are prepared for the council and mayor.,Retain for 4 year(s),Public,
13619,Dixie Deer Special Service District (Utah),Budget message,undated,Chronological,"This message accompanies the tentative budget and is submitted by the budget officer to the governing body and explains the budget\, contains an outline of the proposed financial policies of the municipality for the budget year\, and describes the important features of the budgetary plan (UCA 10-6-111 (2010)).",Retain for 2 year(s) after completion of publication or report,Public,
13338,Alta Canyon Recreation District (Utah),Budget message,undated,Chronological,"This message accompanies the tentative budget and is submitted by the budget officer to the governing body and explains the budget\, contains an outline of the proposed financial policies of the municipality for the budget year\, and describes the important features of the budgetary plan (UCA 10-6-111 (2010)).",Retain for 2 year(s) after completion of publication or report,Public,
18758,North Ogden (Utah),Budget working files,undated,,"These files contain working papers used to assist in the preparation of municipal budgets and to justify budget requests presented to the city council. Includes departmental budget requests\, work-up sheets\, cost estimates\, and rough data accumulated in the preparation of annual budget estimates\, related correspondence\, and documentation for approval of final budget.",Retain for 2 year(s),Public,
12535,Box Elder Mosquito Abatement District (Utah),Budget reports,undated,Chronological,These are routine budget reports prepared monthly or quarterly. They document the status of city appropriation accounts and apportionment and are only used for reference purposes. The reports are prepared for the council and mayor.,Retain for 4 year(s),Public,
85033,Department of Cultural and Community Engagement,Budget estimates and justification files,1983-,none,"Copies of budget estimates and justification prepared or consolidated in formally organized budget offices. Included are appropriation language sheets\, narrative statements\, workload/expansion plans and related schedules and data.",Retain for 5 year(s),Public,
14982,Millville (Utah),Budget apportionment files,undated,,"These are apportionment and reapportionment schedules\, proposing quarterly obligations under each authorized appropriation.",Retain for 5 year(s),Public,
12080,Fillmore (Utah),Tentative budget records,undated,Chronological,"On forms prepared by the state auditor\, the budget officer prepares a tentative budget and files it with the governing body for the ensuing year for each fund for which a budget is required on or before the first regularly scheduled meeting in May (UCA 10-6-111).",Retain for 5 year(s),Public,
17345,University of Utah (Utah),Uniform school fund detail ledgers,1959-1978.,Chronological.,"General accounts ledger\, showing debit and credit entries\, and reflecting expenditures in summary. Information includes account number\, related class and professor\, total budget\, expenditures\, and include some payroll details such as hourly wages.",,Public,
23748,North Davis Fire District (Utah),Budget background records,1996-,Chronological,These records are used to assist in the preparation of department budget requests presented to the city council.,Retain for 2 year(s),Public,
30840,Mountainland Association of Governments (Utah),Budget and Operations,1990-,Chronological by year,"These records detail the source and use of funds for state or federally sponsored activities. Supporting documentation is required for all awards\, authorizations\, financial commitments\, unobligated balances\, assets\, expenses\, revenue\, and interest. These records include the expenditures versus budget amounts for each award and supporting documentation. Expenditures for eligible Medicare participants reflect one-on-one help\, counseling\, and education to Medicare beneficiaries\, their families\, and caregivers.",Retain for 4 year(s),Private,
19887,Central Utah Water Conservancy District (Utah),Tentative budget,undated.,,"These files contain tentative budget requests. ""On or before the first regularly scheduled meeting of the governing body in May of each year\, the budget officer shall prepare for the ensuing year\, on forms provided by the state auditor\, and file with the governing body\, a tentative budget for each fund for which a budget is required"" (UCA 10-6-111(1) (2010)).",Retain for 5 year(s),Public,
21353,Park City (Utah). Administrative Services,Budget message,1981-,Chronological,"This message accompanies the tentative budget and is submitted by the budget officer to the governing body and explains the budget\, contains an outline of the proposed financial policies of the municipality for the budget year\, and describes the important features of the budgetary plan (UCA 10-6-111 (2010)).",Retain for 2 year(s),Public,
11107,Department of Corrections,Budget projections and worksheets,1989-,Chronological,"Copies of budget estimates and justification prepared or consolidated in formally organized budget offices. Included are appropriation language sheets\, narrative statements\, workload/expansion plans and related schedules and data.",Retain for 5 year(s),Public,
21354,Park City (Utah). Administrative Services,Budget working files,1980-,Chronological,"These files contain working papers used to assist in the preparation of municipal budgets and to justify budget requests presented to the city council. Includes departmental budget requests\, work-up sheets\, cost estimates\, and rough data accumulated in the preparation of annual budget estimates\, related correspondence\, and documentation for approval of final budget.",Retain for 2 year(s),Public,
13525,Uintah County (Utah). County Auditor,Budget reports,undated,,These are routine budget reports prepared monthly or quarterly. They document the status of city appropriation accounts and apportionment and are only used for reference purposes. The reports are prepared for the council and mayor.,Retain for 4 year(s),,
3205,Legislature. Office of the Legislative Fiscal Analyst,Administrative records,1968-,Alphanumerical,"Appropriations reports include: 1967-69\, 1969-70\, 1970-71\, 1971-72\, 1972-73; 1973-74\, 1974-1975; 1975-1976; 1976-1977; 1977-78\, 1978-1979; 1980-1981; 1980-1981; 1981-1982; 1982-83\, 1989-90). Other reports include: Interim Progress Report (1 July 1968); Government of Higher Education in Utah (January 1969); Annual Salary Survey (August 1970); Executive Compensation Commission (December 1969); Recommended Compensation Practices for Elected and Appointed Officials (August 1970); Recommendations of the Legislative Analyst for Administrative Improvement (January 1967 and January 1969); An Analysis of Utah Departmental Reorganization and Consolidation (October 1968); Legislative Control Through Fiscal Oversight (4 May 1966); Findings and Recommendations of the Legislative Auditor\, 1959-1960 (December 1960); First Biennial Report to the Joint Budget-Audit Committee and the 38th Utah State Legislature (January 1968); A Program for Legislative Fiscal Review (circa 1966); Legislative Computer,Application (August 1968); and State Revenue Projections for the Biennial Fiscal Period July 1\, 1969\, to June 30\, 1971 (January 1969). There's a binder from 1978-1979 dealing with the topic of tax relief (1979 HB 303 and reports leading up to it. Fiche includes various other compensation reports\,USU analyst\, etc.",Permanent. Retain until administrative need ends,Public,3 microfilm reels
11924,Legislature. Office of the Legislative Fiscal Analyst,Audit records,1964-1975.,Chronological by date of report.,Reports prepared by auditors as a result of a Department of Highways financial audit.,,Public,
22956,Legislature. Office of the Legislative Fiscal Analyst,Subcommittee reports,ca. 1970-,Chronological,"Provides a record of reports made by various subcommittees assigned to research issues for the Appropriations Committee. Information includes the findings of the subcommittee\, background information\, proposals\, committee actions\, etc.",,Public,1.00 cubic foot
22954,Legislature. Office of the Legislative Fiscal Analyst,Fiscal notes,1974-,Chronological,"These records support the agency's function to provide objective\, accurate\, and relevant budget advice and documentation to the state legislature. These records contain fiscal notes prepared by the agency for proposed legislation. Information includes an analysis of the fiscal impact that each item of proposed legislation would have on state and local governments and on Utah residents and businesses.",Permanent. Retain,Public,38.00 cubic feet
3295,Legislature,Legislative subject files,1955-1979.,"Chronological by year or groups of years, thereunder alphabetical by topic.","Topical files created by the legislature or individual legislators to help understand and vote on critical pieces of legislation. Topics include education\, energy\, mobile homes\, taxation\, unemployment\, etc. Documents include correspondence\, reports\, press releases\, etc. Only parts of these files have survived.,Business-related correspondence which provide unique information about agency functions\, policies\, procedures\, or programs. These records document material discussions and decisions made regarding all agency interests\, and may originate on paper\, electronic mail\, or other media. This correspondence is filed separately from program case files\, and project files.",,Public,1 microfilm reel
5618,Legislature,Taxation committee reports,1946-1970.,Chronological,,Permanent. Retain for 1 year(s),Public,
19544,Legislature,Directory and rules,1923-1987.,Chronological by session year.,"This series contains publications with information pertaining to state officials\, House and Senate rosters\, committees\, House and Senate rules and rules index.",,Public,1.35 cubic feet 3 microfilm reels
3150,Legislative Assembly,Territorial legislative records,1851-1894.,,"Utah became a territory in 1851 and the Territorial Legislative Assembly first met on September 22\, 1851. The Territorial Assembly was responsible for creating laws to govern the territory. These records contain the acts\, bills\, resolutions\, memorials\, and petitions of the first through thirty-first sessions (to statehood) of the Assembly. This series also contains reports\, e.g. the Superintendent of Public Schools\, University of Deseret; financial claims; and correspondence concerning the duties and actions of the Assembly. Within these documents charters of cities\, divorce and marriage laws\, laws regulating the physical construction of the state\, legislation creating local governments\, and numerous other laws setting the framework of life in Utah Territory can be found. The debate on polygamy can be witnessed through the bills and Governors' messages. Unfortunately\, not all of the Governors' messages are contained in this series; for a more complete set see series 3145\, JOURNALS.",,Public,15.85 cubic feet 23 microfilm reels
24545,Legislature. Office of Legislative Research and General Counsel,Briefing papers,1983-1988.,Chronological by date of publication.,"These publications document research performed by the office on subjects for potential legislative action. Topics include Great Salt Lake flooding\, school redistricting\, taxation\, and others.",,Public,
26790,Legislature. Office of Legislative Research and General Counsel,Legislative Drafting Manual,1980-,Chronological by date,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",Permanent. Retain until administrative need ends,Public,0.35 cubic foot 1 microfilm reel
25393,Legislature. Office of Legislative Research and General Counsel,Legislative staff working papers,1990-,Alphabetical by subject.,"These records contain unique information in rough notes or drafts assembled or created and used to prepare or analyze other documents. The information adds proper understanding to the formulation and execution of policies\, decisions\, actions\, or responsibilities.",Retain for 10 year(s),Protected,
25391,Legislature. Office of Legislative Research and General Counsel,Attorney research and drafting files,1999-,"Chronological by legislative year, thereunder by bill number.","These records are created by office attorneys when researching and drafting proposed legislation. Files may contain correspondence\, working drafts\, research notes\, and other information subject to attorney-client privilege.",Permanent. Retain for 75 year(s),Protected,
1462,Legislature. House of Representatives,Clerk's bill records,1955-1967.,Alphanumerical.,"Clerk's copies of house and senate bills with accompanying memos\, notations\, proofreading marks\, etc. Holdings: Chief Clerk Rulon Larsen's\, 1955; docket clerk's\, 1957; Chief Clerk Hopkin's\, 1967; 1961; etc.",,Public,2 microfilm reels
3151,Legislature. House of Representatives,Dockets,1876-1933; 1861-1911.,"Chronological, thereunder alphabetical by docket type.","These docket books log the actions taken by the House on House and Senate (formerly known as the Council) bills\, concurrent resolutions\, joint memorials\, joint resolutions\, reports\, resolutions\, and petitions. They give the bill title and dates of actions (e.g. committee reported\, sent to the Senate\, voted on\, etc.).",,Public,
12787,Legislature. House of Representatives,Mailing list registers,1933-1937.,Chronological.,These registers note the name and address of intended recipients of copies of house bills and/or journals.,,Public,
1686,Legislature. House of Representatives,Committee minute books,1894.,Alphabetical by committee thereunder chronological.,"This series contains minutes for House Committees on Education\, Fish and Game\, Livestock\, Municipal incorporations\, Private corporations\, and Public Health.",,Public,
3159,Legislature. House of Representatives,Standing committee minutes,1967-,"Chronological, thereunder alphabetical by committee.","These are the minutes of House standing committees discussing proposed and final legislation. Information includes agendas\, meeting minutes\, final reports\, and related records.",Permanent. Retain for 3 year(s),Public,15.00 cubic feet
12750,Legislature. House of Representatives,Committee referral registers,1888-1915.,Chronological.,These registers log the referral of various bills to assorted committees.,,Public,
12792,Legislative Assembly. House,Roll books,1876-1886.,Chronological.,These volumes provide a roster of members and record the ayes and noes of votes. The 1876 and 1878 volumes also give a docket on reports and petitions.,,Public,
15321,Legislature. House of Representatives,Brigham Young statue records,1994.,None.,"This file contains letters\, photographs and other documents relating to the unveiling of the statue of Brigham Young (artist: Kraig Varner) in the Capitol Rotunda on July 25\, 1994. Representative Tanner collected these records.,Records which document an agency's history. Includes scrapbooks\, photographs\, articles\, program notes and information about events and programs sponsored or funded by an agency. May also include narrative audio and audiovisual agency histories.",,Public,
19012,Legislature. House of Representatives,Voting records,1982-,"Alphabetical by last name of representative, thereunder chronological by session, thereunder numerical by bill number","This series provides a record of legislative votes of individual House members no longer in office. The records contain the name of the Legislator\, the date\, the bill number\, bill title\, and the recorded vote (aye\, nay\, or absent). Some also include the name of the sponsor of the bill.",Permanent. Retain until administrative need ends,Public,
16660,Legislative Assembly. House,Journal record books,i 1858-1878.,Chronological.,"These two volumes constitute the handwritten minutes of the territorial legislative house from the eighth session through the twenty-third session. Each daily entry follows a standard order of business: place and date\, call to order and roll\, prayer\, legislative business\, reading of minutes\, adjournment and closing benediction. While the activities are noted\, details are not. Legislative business is slightly more detailed. The process of enacting legislation via bills and resolutions is most frequently recorded. The election of house officers and committee appointments are noted. Committee reports cover a broad spectrum from bridge construction to schools to contested county elections.__Brief reports of agencies (e.g.__Deseret Agricultural,and Manufacturing Society\, Penitentiary\, Territorial Library\, Superintendent of Schools\, Auditor) and county financial reports often are recorded. Messages from the council\, or senate\, the governor\, or the territorial secretary regarding bills also are recorded.",,Public,1.00 cubic foot 2 microfilm reels
19597,Legislature. House of Representatives,Utah House of Representatives pamphlets,1971-,,"""The Utah House of Representatives"" is a pamphlet produced at the beginning of the session giving an introduction to the House\, its history\, procedures\, and current roster.",Permanent. Retain until administrative need ends,Public,1 microfilm reel
23020,Legislature. House of Representatives,Floor debate recordings,1957-,Chronological by date and session,"This series consists of the audio recordings of the House floor debates. Topics discussed include: proposed legislation\, votes on legislation\, testimony or comments on legislation\, resolutions\, etc.",Permanent. Retain for 3 year(s),Public,33.85 cubic feet
27054,Legislature. House of Representatives,Conflict of interest forms,2001-,Alphabetical by name.,This series contains forms used by members of the House to declare any outside employment or activity that may or may not present a conflict of interest.,Retain until superseded,Public,
3154,Legislature. Senate,Dockets,1884-1917.,"chronological, thereunder alphabetical by docket type","These dockets log the actions taken by the Senate (formerly known as the Council) on House and Senate bills\, concurrent resolutions\, joint memorials\, joint resolutions\, memorials\, motions\, petitions\, and resolutions. They note the title of the bill and date of action (e.g.\, voted on\, sent to the House\, etc.).",,Public,
3206,Legislature. Senate,Clerk's records,1957.,Alphanumerical.,"Unofficial copies of bills\, ditto masters\, senate correspondence\, letters of transmittal\, various other correspondence\, and payroll items.",,Public,
3167,Legislative Council,Journal record books,i 1858-1882.,Chronological.,"These two volumes constitute the handwritten minutes of the territorial legislative council\, or senate\, from the eighth session through the twenty-fifth session. Joint session minutes are included in full. Entries for the House are also included for 1880. Each daily entry covered a standard order of business that included the place and date\, roll call\, prayer\, daily business\, reading of minutes\, adjournment\, and closing benediction. These activities are noted but no details are given. The process of enacting legislation via bills and resolutions is most frequently recorded.__Election of senate officers and the election of other officials from notary to county probate judge,to penitentiary director are recorded. Legislative committee reports cover a wide spectrum of business. Brief reports from agencies (e.g._Deseret Agricultural and Manufacturing Society\, University of Deseret\, Treasurer\, Auditor) are regularly read into the record. Messages from the House are recorded in full. Less frequent messages from the governor or territorial secretary are recorded; the governor's annual message may or may not be entered. Tributes are rare but long\, notably one in 1878 following the death of Brigham Young.",,Public,1.00 cubic foot 2 microfilm reels
12791,Legislative Council,Roll books,1890-1892.,Chronological.,These volumes provide a roster of members and record the ayes and noes of votes.,,Public,
13378,Legislature. Senate,Publications,1989-,,"These are assorted publications from the majority leadership. They include senate publications\, reports to the legislature from state agencies\, Republican party publications\, private publications\, etc.",Permanent. Retain until administrative need ends,Public,1 microfilm reel
21084,Legislature. Senate,Standing committee audio recordings,1994-,Chronological by date of meeting,"These are the audio recordings of all committee meetings of the Utah State Senate. The recordings are used to generate written minutes which are maintained permanently under series #18459. However\, the written minutes do not contain a verbatim transcript of the meetings.",Permanent. Retain for 5 year(s),Public,
19596,Legislature. Senate,Utah Senate pamphlets,1969-,chronological,"""The Utah Senate"" is a pamphlet produced at the beginning of the session giving an introduction to the senate\, its history\, procedures\, and current roster.",Permanent. Retain until administrative need ends,Public,1 microfilm reel
20920,Legislature. Senate,Senate leadership records,1953-,Chronological by year grouping thereunder alphabetical by senator's name.,These files contain records and correspondence from the Senate Leadership offices. Files contain information on pending legislation and correspondence to and from Senators serving within the Senate leadership.,Permanent. Retain until administrative need ends,Public,
22515,Legislature. Senate,Floor debate recordings,1965-,Chronological,"This series consists of audio recordings of the Senate floor debates. Topics discussed while the Senate meets in the Chamber are recorded; these would include discussion on proposed legislation\, votes on legislation\, testimony or comments on legislation\, resolutions\, discussion and approval of the governor's appointments\, etc.,Records created by governmental agencies for the purpose of proposing legislation. They contain correspondence\, memoranda\, research information on proposed legislation\, fiscal notes\, summaries\, estimated cost reports\, impact statements\, and other information documenting the proposed legislation.",Retain,Public,80.65 cubic feet
23712,Legislature. Senate,Senate president original photographs,1896-,Chronological by term served,"These are original 14""x18"" matted photographs of former Utah Senate Presidents.",Permanent. Retain until administrative need ends,Public,
29958,Legislature. Senate,Photographs,1897-,Chronological by creation date.,"These records document the organization and reorganization of governmental entities. Information includes history\, functional information\, geographical boundaries\, organizational files and related records. 	",,,
12406,Legislature. Commission of Revision of System of Taxation,Reports,1921-1923; 1929.,None.,"This is the published report to the legislature\, along with some background records used to create the report\, of the Commission. The reports document their recommendations on revisions to the tax system. Special commissions were created by the 1921 legislature (ch. 133\, Laws of Utah\, 1921) and by the 1929 legislature (ch. 99\, Laws of Utah\, 1929).",,Public,1 microfilm reel
24806,Committee for the Investigation of State Governmental Units,Proceedings,1937.,Chronological by date.,"This series consists of the Official Report of Proceedings of legislative hearings held during the session in 1937. The purpose of the hearings was to investigate various state agencies and public utilities in order to increase ""efficiency and economy in the handling of public funds."" (Laws of Utah\, H.J.R. No. 8\, passed February 13\, 1937) The proceedings were transcribed by the Official Reporter Hyrum R. Moulton.",,Public,8 microfilm reels
27627,Committee for the Investigation of State Governmental Units,Reports,1934.,,report to the Governor,,Public,
22953,Legislature. Office of the Legislative Fiscal Analyst,Personnel records,1997-,Alphabetical,"Complete work history of an individual employed by the Legislative Fiscal Analyst Office. May include application for employment or resume\, verification of employment eligibility\, performance plans\, performance evaluations\, position description\, employee awards\, letters of commendation\, termination forms\, etc. Retirement and pension records are retained permanently by the Office.",Retain for 65 year(s) after separation,Private,
3164,Legislature. Office of the Legislative Fiscal Analyst,Budget analysis records,1971-,Alphanumerical.,"Correspondence or subject files of formally organized budget offices documenting agency policy and procedures governing budget administration\, and reflecting policy decisions affecting expenditures for agency programs.",Permanent. Retain for 15 year(s),Public,8.00 cubic feet 3 microfilm reels
427,Legislature,Publications,1896-,Chronological.,"This series contains documents created by the agency\, including pamphlets\, reports\, leaflets\, file manuals\, and other published or processed documents. These records include information on administration\, legislation\, fiscal and financial operations\, legislature\, legislators\, house\, senate\, and all other activities of the Legislature. This series consists primarily of isolated publications not part of a more specific series.",Permanent. Retain until administrative need ends,Public,1.00 cubic foot 4 microfilm reels
5100,Legislature,Agency appropriation requests,1963-1965.,Alphanumerical,"Documents created by the agency\, including pamphlets\, reports\, leaflets\, file manuals\, annual reports\, other published or processed documents\, and the last manuscript report\, if not published\, relating to management projects.",,Public,1 microfilm reel
4583,Legislature,Resolutions and memorial record books,1894.,Alphanumerical,,Permanent. Retain for 1 year(s),Public,
2283,Legislature,Administrative records,1896-1979.,Chronological.,"Communications\, constituent correspondence\, reports\, research materials\, speeches\, and other records of the legislature and its members.,Records created by agency administration to document the research\, creation and application of agency programs\, policies and procedures. May include correspondence\, policy and program case files\, and executive files documenting leadership roles and decision making processes.",,Public,
3298,Legislature,Little Hoover Commission administrative records,1965-1966.,"Alphabetical by subject, thereunder chronological by date.",This series includes administrative reports from the Little Hoover Commission.,,Public,0.35 cubic foot 2 microfilm reels
3145,Legislative Assembly,Journals,i 1851-1880.,Chronological by session and year.,"These journals contain the published minutes of the Legislative Assembly. They include the minutes of both the House of Representatives and the Council (Senate) as well as joint session minutes. After 1880\, the journals were published as two separate series\, one for the Senate and the other for the House. Both houses followed a similar standard order of business. Legislating via bills and resolutions is the most frequent. The title of the bill is recorded as well as its status:__at which reading it is\, whether it passed\, committee referrals\, amendments and rewrites motioned\, etc. Individuals motioning for actions are recorded\, but names on final votes are not. Contents of the bills are not recorded. The appointment and election of Utah government officials is a subject of the journal. Committee reports cover a wide spectrum of business. Reports of territorial agencies\, such as the Deseret Agricultural and Manufacturing Society\, Office of the Superintendent of Public Instruction\,,University of Deseret\, Treasurer and Auditor's Office are regularly read into the minutes. Various communications\, including petitions and county financial reports\, may also be included. Messages from the opposing chamber are recorded in full. Messages from the Territorial Secretary or the Governor on the passage\, veto\, or objections to bills are also recorded. Annual messages of the Governor to the joint session are printed in full. Memorial tributes are rare but long\, notably one in 1878 following the death of Brigham Young the previous year.",,Public,6 microfilm reels
3182,Legislature,Tax committee's records,1953-1954.,Alphanumerical.,"The 1953 Legislature in a joint resolution SJR 26 assigned a study of taxation in relationship to school revenues to the Legislative Council. Governor J. Bracken Lee also requested the Tax Commission to conduct a survey of Utah's tax structure as part of a study of school finance problems. An agreement was reached 31 August 1953 for a cooperative tax study. These are the background records\, correspondence\, memoranda and other records of that study.",,Public,
17786,Legislature,Scrapbooks,1969-1975.,,"Scrapbooks\, photographs\, articles\, program notes and documentation of events sponsored or funded by an agency. Also included are narrative audio or audiovisual agency histories.",,Public,3 microfilm reels
30409,Legislature,House Special Investigative Committee John Swallow investigation public records,2013-2014.,,"The House Special Investigative Committee was established in 2013 by the Utah House of Representatives to investigate and report on allegations of misconduct by John E. Swallow\, Utah's Attorney General. The Committee\, with the assistance of Special Counsel and an investigative staff\, conducted approximately 165 witness interviews and reviewed and analyzed tens of thousands of pages of documents over the course of its investigation. This record series contains public records created and compiled throughout the investigation\, and referred to appropriate law enforcement and professional licensing authorities for their review at its conclusion. Information may include the final report\, subpoenas\, newspaper articles\, investigative expenditures\, public handouts\, and related records.",Permanent. Retain for 7 year(s) after case is closed,Public,
3174,Legislature. Committee to Study Operations of State Government,Correspondence,1933-1937.,"By category (Administrative, State Departments, General Topics, Personnel and Miscellaneous) and thereunder alphabetical by department or subject.","This series contains letters\, reports and other correspondence conducted by the so-called Committee of Nine\, formed as a joint legislative committee to review the efficiency of state and local government\, and public utilities. The organization of such a committee was set forth by a statute in March 1933 (Laws of Utah 1933\, Chapter 86). Section 4 states that the committee shall have ""power to visit and inquire into the offices and departments of all political subdivisions of the state."" Similar wording appears in subsequent laws concerning the committee in August 1933 and 1935.",,Public,2.60 cubic feet
19600,Legislature. Committee to Study Operations of State Government,Minutes,1933-1937.,Chronological by date,"These minutes cover the activities and discussions of a committee charged with investigating the organization\, operations\, and efficiency of government agencies and public utilities\, from the committee's inception as a joint legislative committee to its conclusion as an independent committee defined by law (1933\, 1935). The committee's meeting minutes ended in early 1937 after having published its reports and made recommendations on legislation.",,Public,0.70 cubic foot
6477,Legislature. Office of the Legislative Auditor General,Special legislative funding study report,1958.,Alphanumerical,,Permanent. Retain for 1 year(s),Public,
9419,Legislature. Office of the Legislative Auditor General,Audit investigation reports,1975-,Chronological.,"These are reports written and prepared as a result of a performance audit on state agencies by an outside agency. They contain summary documentation on agency programs\, operations and productivity.",Permanent. Retain for 10 year(s),Public,7.00 cubic feet 1 microfilm reel
11062,Legislature. Office of the Legislative Auditor General,Road Commission budget proposal,1961-1963.,Chronological,,Permanent. Retain for 1 year(s),Public,
22121,Legislature. Office of the Legislative Auditor General,Annual reports,1976-,Chronological.,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",Permanent. Retain until administrative need ends,Public,2.00 cubic feet 1 microfilm reel
2888,Legislature. Office of Legislative Research and General Counsel,Publications,1947-,Chronological.,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",Permanent. Retain until administrative need ends,Public,2 microfilm reels
3191,Legislative Council,Administrative study records,1947-1973.,Alphanumerical.,Includes hearings and formal studies of various topics under consideration of legislation.,,Public,4 microfilm reels
7073,Legislature. Office of Legislative Research and General Counsel,Bill drafting and research files,1980-,"Chronological, thereunder numerical by bill number.","These files contain bills submitted to the Legislature for consideration during each legislative session. Files may also include drafts of the bills\, amendments\, and research information.",Permanent. Retain for 5 year(s),Public,562.1 cubic feet 38 microfilm reels
24575,Legislature. Senate,Senate president records,1965-,Chronological by year grouping thereunder alphabetical by senator's name.,This series contains records from the office of the Senate President. Files contain Senate President correspondence and information on various legislative issues.,Permanent. Retain until administrative need ends,Public,
7230,Legislature. Office of Legislative Research and General Counsel,Interim committee histories,1967-,"Chronological by year or session, thereunder alphabetical by committee","This series contains the legislative histories documenting the work undertaken by committees between the regular scheduled sessions of the legislature. This interim period currently stretches from April into January of the following year. During the period in which the Legislature met in general sessions every second year\, the interim sessions covered the two-year period from the April following the general session to the January of the next session. The Legislature creates subject-specific committees often mirroring the regular session standing committees?to discuss issues or conduct studies as background to the preparation of legislation proposed for future legislative general sessions. Interim committees\, also known as study committees\, are bipartisan and made up of members from both chambers of the Legislature. The interim committee histories are not solely limited to these major committees. Subcommittees assigned to specific topics are generally kept as individual histories as,are task forces and other subject-specific study committees created by the Legislature for the studying legislation. Common subjects for study that may be handled by a Task Force\, subcommittee\, or similar committee include specific taxes\, recodifications of portions of the Utah Code\, or major issues such as retirement programs\, health and welfare programs\, hazardous waste\, or technology topics. Documents contained in the interim committee histories include meeting agenda\, minutes\, and resource materials related to upcoming legislation. Not all proposed legislation is studied by interim committees prior to introduction in the Legislature nor do all interim studies result in proposed legislation.",Permanent. Retain for 5 year(s),Public,108.3 cubic feet 19 microfilm reels
19885,Provo City School District (Utah),Parkview School and miscellaneous official transcripts,ca. 1978-1996,Alphabetical by student name.,Official transcripts document students' graduation from high school and verify classes attended and credits earned. Transcripts should note suspension and expulsion from school. Transcripts of students who did not graduate are included in this schedule.,,Exempt,
27976,Canyons School District (Utah). Brookwood Elementary School,Grade roll books,1976-,Chronological,"The sheets include a description of the course\, course number\, teacher's name\, room number\, student number\, student's name\, sex\, grade\, and the grade received in the class. Grades are recorded in official transcripts.",,Exempt,
6854,Canyons School District (Utah). Hillcrest High School,Official student transcripts,1963-,"Chronological, thereunder alphabetical by surname.","These records support the agency's administrative function to verify the classes attended and credits earned by students\, and to document graduation. Records may include students' personal information\, class lists\, test scores\, school attendance\, and graduation information.,Official transcripts document students' graduation from high school and verify classes attended and credits earned. Transcripts should note suspension and expulsion from school. Transcripts of students who did not graduate are included in this schedule.",Permanent. Retain for 40 year(s),Exempt,
10195,Jordan School District (Utah),Bingham High School official transcripts,ca. 1913-,"Generally chronological by graduating class year or birth year grouping, thereunder alphabetical by student name.","These transcripts document the classes students attended and the credits they earned at Bingham High School. Transcripts document graduation and may include records for students who did not graduate. Transcripts may include class lists\, attendance\, test scores\, and suspensions or expulsions from school. Class rolls may take the place of missing official transcripts.",Retain permanently,Exempt,0.10 cubic foot 8 microfilm reels
14047,Morgan County School District (Utah),Official transcripts,1900-,Alphabetical by student surname.,"These transcripts document the classes students attended and the credits they earned. Transcripts document graduation and may include records for students who did not graduate. Transcripts may include class lists\, attendance\, test scores\, and suspensions or expulsions from school. Class rolls may take the place of missing official transcripts.",Permanent. Retain for 40 year(s),Exempt,
28018,Canyons School District (Utah). Peruvian Park Elementary School,Grade roll books,1964-,Chronological,"The sheets include a description of the course\, course number\, teacher's name\, room number\, student number\, student's name\, sex\, grade\, and the grade received in the class. Grades are recorded in official transcripts.",Permanent. Retain for 41 year(s),Exempt,
28024,Canyons School District (Utah). Ridgecrest Elementary School,Grade roll books,1967-,Chronological,"The sheets include a description of the course\, course number\, teacher's name\, room number\, student number\, student's name\, sex\, grade\, and the grade received in the class. Grades are recorded in official transcripts.",Permanent. Retain for 41 year(s),Exempt,
28030,Canyons School District (Utah). Silver Mesa Elementary School,Grade roll books,1978-,Chronological,"The sheets include a description of the course\, course number\, teacher's name\, room number\, student number\, student's name\, sex\, grade\, and the grade received in the class. Grades are recorded in official transcripts.",Retain permanently,Exempt,
28070,Canyons School District (Utah). Alta High School,Attendance reports,1978-,Chronological,"These are the class rolls maintained by each teacher. They are used to record student attendance. Attendance has been computerized in all Utah school districts and the use of class rolls has been discontinued. These rolls contained teacher's name\, students' names\, school and class\, entry date\, exit date\, days of absence\, and sometimes grades. Some class rolls may be the only surviving record of student attendance and grades and would require permanent retention (See Official transcripts\, item 17-3).",Permanent. Retain for 41 year(s),Exempt,
28084,Canyons School District (Utah). Corner Canyon High School,Official student transcripts,2013-,Chronological,"These records support the agency's administrative function to verify the classes attended and credits earned by students\, and to document graduation. Records may include students' personal information\, class lists\, test scores\, school attendance\, and graduation information.",Permanent. Retain for 20 year(s),Exempt,
28058,Canyons School District (Utah). Indian Hills Middle School,Attendance reports,1980-,Chronological,"These are the class rolls maintained by each teacher. They are used to record student attendance. Attendance has been computerized in all Utah school districts and the use of class rolls has been discontinued. These rolls contained teacher's name\, students' names\, school and class\, entry date\, exit date\, days of absence\, and sometimes grades. Some class rolls may be the only surviving record of student attendance and grades and would require permanent retention (See Official transcripts\, item 17-3).",Permanent. Retain for 41 year(s),Exempt,
28062,Canyons School District (Utah). Midvale Middle School,Office reports,1955-,Chronological,"These are the class rolls maintained by each teacher. They are used to record student attendance. Attendance has been computerized in all Utah school districts and the use of class rolls has been discontinued. These rolls contained teacher's name\, students' names\, school and class\, entry date\, exit date\, days of absence\, and sometimes grades. Some class rolls may be the only surviving record of student attendance and grades and would require permanent retention (See Official transcripts\, item 17-3).",Permanent. Retain for 41 year(s),Exempt,
28066,Canyons School District (Utah). Union Middle School,Grade roll books,1968-,Chronological,"The sheets include a description of the course\, course number\, teacher's name\, room number\, student number\, student's name\, sex\, grade\, and the grade received in the class. Grades are recorded in official transcripts.",Permanent. Retain for 41 year(s),Exempt,
28073,Canyons School District (Utah). Brighton High School,Grade roll books,1969-,Chronological,"The sheets include a description of the course\, course number\, teacher's name\, room number\, student number\, student's name\, sex\, grade\, and the grade received in the class. Grades are recorded in official transcripts.",Permanent. Retain for 41 year(s),Exempt,
28081,Canyons School District (Utah). Jordan High School,Grade roll books,1911-,Chronological,"The sheets include a description of the course\, course number\, teacher's name\, room number\, student number\, student's name\, sex\, grade\, and the grade received in the class. Grades are recorded in official transcripts.",Permanent. Retain for 41 year(s),Exempt,
29009,Canyons School District (Utah),Official student transcripts for alternative education programs,1975-,,"These records support the agency's administrative function to verify the classes attended and credits earned by students\, and to document graduation of students attending the various alternative education programs provided by the district. Records may include students' personal information\, class lists\, test scores\, school attendance\, and graduation information.,Official transcripts document students' graduation from high school and verify classes attended and credits earned. Transcripts should note suspension and expulsion from school. Transcripts of students who did not graduate are included in this schedule.",Permanent. Retain for 20 year(s) after separation,Exempt,
29098,Davis School District (Utah),Official transcripts,1911-,Alphabetical by student's name.,"These transcripts document the classes students attended and the credits they earned. Transcripts document graduation and may include records for students who did not graduate. Transcripts may include class lists\, attendance\, test scores\, and suspensions or expulsions from school. Class rolls may take the place of missing official transcripts.,Official transcripts document students' graduation from high school and verify classes attended and credits earned. Transcripts should note suspension and expulsion from school. Transcripts of students who did not graduate are included in this schedule.",Permanent. Retain for 20 year(s) after separation,Exempt,
29118,Granite School District (Utah),Granite High School official transcripts,1906-2009.,"Chronological, thereunder alphabetical by student name.","These transcripts document the classes students attended and the credits they earned. Transcripts document graduation and may include records for students who did not graduate. Transcripts may include class lists\, attendance\, test scores\, and suspensions or expulsions from school. Class rolls may take the place of missing official transcripts.",,Exempt,
28059,Canyons School District (Utah). Indian Hills Middle School,Office reports,1980-,Chronological,"These are the class rolls maintained by each teacher. They are used to record student attendance. Attendance has been computerized in all Utah school districts and the use of class rolls has been discontinued. These rolls contained teacher's name\, students' names\, school and class\, entry date\, exit date\, days of absence\, and sometimes grades. Some class rolls may be the only surviving record of student attendance and grades and would require permanent retention (See Official transcripts\, item 17-3).",Permanent. Retain for 41 year(s),Exempt,
29124,Granite School District (Utah),Taylorsville High School official transcripts,1981-,"Chronological, thereunder alphabetical by student name.","These transcripts document the classes students attended and the credits they earned. Transcripts document graduation and may include records for students who did not graduate. Transcripts may include class lists\, attendance\, test scores\, and suspensions or expulsions from school. Class rolls may take the place of missing official transcripts.",,Exempt,
29127,Davis School District (Utah),Davis High School official transcripts,1914-,"Chronological, thereunder alphabetical by student name.","These transcripts document the classes students attended and the credits they earned. Transcripts document graduation and may include records for students who did not graduate. Transcripts may include class lists\, attendance\, test scores\, and suspensions or expulsions from school. Class rolls may take the place of missing official transcripts.,Official transcripts document students' graduation from high school and verify classes attended and credits earned. Transcripts should note suspension and expulsion from school. Transcripts of students who did not graduate are included in this schedule.",,Exempt,
27924,Canyons School District (Utah),Midvale School student registers,1900-1953.,"Chronological by school year, thereunder by grade or alphabetical by instructor. Unidentified registers are located at the end of the series.","These are the class rolls maintained by each teacher. They are used to record student attendance. Attendance has been computerized in all Utah school districts and the use of class rolls has been discontinued. These rolls contained teacher's name\, students' names\, school and class\, entry date\, exit date\, days of absence\, and sometimes grades. Some class rolls may be the only surviving record of student attendance and grades and would require permanent retention (See Official transcripts\, item 17-3).",,Private,9.45 cubic feet
28060,Canyons School District (Utah). Midvale Middle School,Attendance registers,1955-,Chronological,"The sheets include a description of the course\, course number\, teacher's name\, room number\, student number\, student's name\, sex\, grade\, and the grade received in the class. Grades are recorded in official transcripts.",Permanent. Retain for 41 year(s),Private,2.00 cubic feet
28889,Ogden School District (Utah),Student cards,1916-,Alphabetical by student surname.,This series contains card used to record information on each student and the classes they took.,Permanent. Retain until administrative need ends,Private,27.60 cubic feet
17869,Salt Lake City School District (Utah). East High School,Official transcripts,1913-,Alphabetical by student's name,"This card is the official record of school attendance and high school graduation. It is used to document graduation from high school and to verify classes attended and credits earned. It is used for college admission and employment. The card includes the transcripts for students who did not graduate\, but attended high school classes in the district (ninth to twelfth grades). It contains the following information: student's name\, address\, birthdate\, parents' names\, lists of high school classes and grades\, date of graduation\, and in most cases\, test scores\, class ranking\, grade point average\, and social security number. Class rolls may take the place of missing official transcripts.",Retain permanently,Private,
17872,Salt Lake City School District (Utah). Horizonte Instruction and Training Center,Student graduates records,1994-1996.,Alphabetical by student's name,"These cards are the official record of school attendance and high school graduation. They are used to document graduation from high school and to verify classes attended and credits earned. They are used for college admission and employment. They also include the transcripts for students who did not graduate\, but attended high school classes in the district (ninth to twelfth grades). They contain: student's name\, address\, birthdate\, parents' names\, lists of high school classes and grades\, date of graduation\, test scores\, class ranking\, grade point average\, and social security number. They are part of the Student Cumulative File until they are weeded after graduation .",,Private,
22257,Rich County School District (Utah),Student records,1948-,Alphabetical by surname.,"These student files contain information on students attending school in the district. They are used to document student's attendance. They contain the copies of achievement test scores\, the official transcript\, copies of report cards\, health records\, and immunization cards.",Retain permanently,Exempt,
26127,Sevier County School District (Utah),Official transcripts,1890-,Chronological by birth year and thereunder alphabetically by surname.,"These cards are the official record of school attendance and high school graduation. They are used to document graduation from high school and to verify classes attended and credits earned. They are used for college admission and employment. They also include the transcripts for students who did not graduate\, but attended high school classes in the district (ninth to twelfth grades). They contain: student's name\, address\, birthdate\, parents' names\, lists of high school classes and grades\, date of graduation\, test scores\, class ranking\, grade point average\, and social security number. They are part of the Student Cumulative File until they are weeded after graduation .",Permanent. Retain until administrative need ends,Exempt,
28139,Master Academy (Utah),Master Academy student records,1974-1987.,Alphabetical by student name.,"These cards are the official record of school attendance and high school graduation. They are used to document graduation from high school and to verify classes attended and credits earned. They are used for college admission and employment. They also include the transcripts for students who did not graduate\, but attended high school classes in the district (ninth to twelfth grades). They contain: student's name\, address\, birthdate\, parents' names\, lists of high school classes and grades\, date of graduation\, test scores\, class ranking\, grade point average\, and social security number. They are part of the Student Cumulative File until they are weeded after graduation .",,Exempt,
85247,Washington County School District (Utah). Dixie High School,Official transcripts,1964-,"chronological, thereunder alphabetical by student's name","This card is the official record of school attendance and high school graduation. It is used to document graduation from high school and to verify classes attended and credits earned. It is used for college admission and employment. The card includes the transcripts for students who did not graduate\, but attended high school classes in the district (ninth to twelfth grades). It contains the following information: student's name\, address\, birthdate\, parents' names\, lists of high school classes and grades\, date of graduation\, and in most cases\, test scores\, class ranking\, grade point average\, and social security number. Class rolls may take the place of missing official transcripts.",Permanent. Retain for 50 year(s),Exempt,
84708,Nebo School District (Utah),Official transcripts,1905-,"chronological, thereunder alphabetical by name","This card is the official record of school attendance and high school graduation. It is used to document graduation from high school and to verify classes attended and credits earned. It is used for college admission and employment. It also includes the transcripts for students who did not graduate\, but attended high school classes in the district (ninth to twelfth grades). It contains: student's name\, address\, birthdate\, names of parents\, lists of high school classes and grades\, date of graduation\, test scores\, class ranking\, grade point average\, and social security number.",,,73 microfilm reels
6646,Canyons School District (Utah). Alta High School,Official student transcripts,1979-,"Chronological, thereunder alphabetical by surname.","These records support the agency's administrative function to verify the classes attended and credits earned by students\, and to document graduation. Records may include students' personal information\, class lists\, test scores\, school attendance\, and graduation information.,Official transcripts document students' graduation from high school and verify classes attended and credits earned. Transcripts should note suspension and expulsion from school. Transcripts of students who did not graduate are included in this schedule.",Permanent. Retain for 40 year(s),Exempt,1.00 cubic foot
17731,Granite School District (Utah),Hawthorne school student records,1920-1935.,Chronological.,"These are the class rolls maintained by each teacher. The Hawthorne School opened in 1906 and closed in 1934. They are used to record student attendance. These rolls include year\, teacher's name\, student's name\, address\, birthdate\, parent's name\, attendance\, and grades.",,Exempt,
22677,Granite School District (Utah). Granger High School,Official transcripts,1958-,"Chronological by graduation year, thereunder alphabetical by student's surname.","These cards are the official record of school attendance and high school graduation. They are used to document graduation from high school and to verify classes attended and credits earned. They are used for college admission and employment. They also include the transcripts for students who did not graduate\, but attended high school classes in the district (ninth to twelfth grades). They contain student's name\, address\, birthdate\, names of parents/guardians \, lists of high school classes and grades\, date of graduation\, test scores\, class ranking\, grade point average\, and social security number. They are part of the Student Cumulative File until they are weeded after graduation.",Permanent. Retain until administrative need ends,Exempt,
26003,Grand County School District (Utah),Attendance rolls,1893-,Alphabetical by school and thereunder chronological by date.,"These are the class rolls maintained by each teacher. They are used to record student attendance. Attendance has been computerized in all Utah school districts and the use of class rolls has been discontinued. These rolls contained teacher's name\, students' names\, school and class\, entry date\, exit date\, days of absence\, and sometimes grades. Some class rolls may be the only surviving record of student attendance and grades and would require permanent retention.",Permanent. Retain until administrative need ends,Exempt,2 microfilm reels
27198,Jordan School District (Utah),Riverton High School official transcripts,1999-,Chronological by year and thereunder alphabetical,"These transcripts document the classes students attended and the credits they earned at Riverton High School. Transcripts document graduation and may include records for students who did not graduate. Transcripts may include class lists\, attendance\, test scores\, and suspensions or expulsions from school. Class rolls may take the place of missing official transcripts",Permanent. Retain for 1 year(s),Exempt,
10011,Jordan School District (Utah),West Jordan High School official transcripts,1982-,"Chronological, thereunder alphabetical by surname.","These transcripts document the classes students attended and the credits they earned at West Jordan High School. Transcripts document graduation and may include records for students who did not graduate. Transcripts may include class lists\, attendance\, test scores\, and suspensions or expulsions from school. Class rolls may take the place of missing official transcripts",Retain permanently,Exempt,
27964,Canyons School District (Utah). Alta View Elementary School,Grade Roll Book,1963-,Chronological,"These are bound volumes of grade sheets. The sheets include a description of the course\, course number\, teacher's name\, room number\, student number\, student's name\, sex\, grade\, and the grade received in the class. Grades are recorded in official transcripts.",Permanent. Retain for 41 year(s),Exempt,
27967,Canyons School District (Utah). Altara Elementary School,Grade roll books,1980-,Chronological,"These are bound volumes of grade sheets. The sheets include a description of the course\, course number\, teacher's name\, room number\, student number\, student's name\, sex\, grade\, and the grade received in the class. Grades are recorded in official transcripts.",Retain for 41 year(s),Exempt,
10257,Jordan School District (Utah),Valley High School official transcripts,1976-,"Chronological, thereunder alphabetical by student's name.","These transcripts document the classes students attended and the credits they earned at Valley High School. Transcripts document graduation and may include records for students who did not graduate. Transcripts may include class lists\, attendance\, test scores\, and suspensions or expulsions from school. Class rolls may take the place of missing official transcripts.",Permanent. Retain for 40 year(s),Exempt,
14166,Weber State College,Grade reports,1975-1979.,alphabetical by subject.,"The sheets include a description of the course\, course number\, teacher's name\, room number\, student number\, student's name\, sex\, grade\, and the grade received in the class. Grades are recorded in official transcripts. Included are nursing student files\, which records a nursing students education from application to graduation.",,Private,
27982,Canyons School District (Utah). Canyon View Elementary School,Grade roll books,1971-,Chronological,"The sheets include a description of the course\, course number\, teacher's name\, room number\, student number\, student's name\, sex\, grade\, and the grade received in the class. Grades are recorded in official transcripts.",Permanent. Retain for 41 year(s),Exempt,
27985,Canyons School District (Utah). Copperview Elementary School,Grade roll books,1961-,Chronological,"The sheets include a description of the course\, course number\, teacher's name\, room number\, student number\, student's name\, sex\, grade\, and the grade received in the class. Grades are recorded in official transcripts.",Retain for 41 year(s),Exempt,
27994,Canyons School District (Utah). East Sandy Elementary School,Grade roll books,1969-,Chronological,"The sheets include a description of the course\, course number\, teacher's name\, room number\, student number\, student's name\, sex\, grade\, and the grade received in the class. Grades are recorded in official transcripts.",Permanent. Retain for 41 year(s),Exempt,
27056,Salt Lake Community College (Utah),Student permanent academic records,1948-,Alphabetical by surname,"This series contains the official transcripts of students attending the college. They are used to track their progress and achievement within the institution. Includes a listing of student's courses\, grades\, credits earned\, and status achieved.",Permanent. Retain for 65 year(s),Exempt,
28003,Canyons School District (Utah). Lone Peak Elementary School,Grade roll books,1986-,Chronological,"The sheets include a description of the course\, course number\, teacher's name\, room number\, student number\, student's name\, sex\, grade\, and the grade received in the class. Grades are recorded in official transcripts.",Permanent. Retain for 41 year(s),Exempt,
5530,Canyons School District (Utah). Jordan High School,Official student transcripts,1911-,"Chronological, thereunder alphabetical by name.","These records support the agency's administrative function to verify the classes attended and credits earned by students\, and to document graduation. Records may include students' personal information\, class lists\, test scores\, school attendance\, and graduation information.,Official transcripts document students' graduation from high school and verify classes attended and credits earned. Transcripts should note suspension and expulsion from school. Transcripts of students who did not graduate are included in this schedule.",Permanent. Retain for 40 year(s) after separation,Exempt,1 microfilm reel
28015,Canyons School District (Utah). Park Lane Elementary School,Grade roll books,1979-,Chronological,"The sheets include a description of the course\, course number\, teacher's name\, room number\, student number\, student's name\, sex\, grade\, and the grade received in the class. Grades are recorded in official transcripts.",Permanent. Retain for 41 year(s),Exempt,
28021,Canyons School District (Utah). Quail Hollow Elementary School,Grade roll books,1981-,Chronological,"The sheets include a description of the course\, course number\, teacher's name\, room number\, student number\, student's name\, sex\, grade\, and the grade received in the class. Grades are recorded in official transcripts.",Permanent. Retain for 41 year(s),Exempt,
28006,Canyons School District (Utah). Midvalley Elementary School,Grade roll books,1957-,Chronological,"The sheets include a description of the course\, course number\, teacher's name\, room number\, student number\, student's name\, sex\, grade\, and the grade received in the class. Grades are recorded in official transcripts.",Permanent. Retain for 41 year(s),Exempt,
28057,Canyons School District (Utah). Indian Hills Middle School,Grade roll books,1980-,Chronological,"The sheets include a description of the course\, course number\, teacher's name\, room number\, student number\, student's name\, sex\, grade\, and the grade received in the class. Grades are recorded in official transcripts.",Permanent. Retain for 41 year(s),Exempt,
28065,Canyons School District (Utah). Mount Jordan Middle School,Office reports,1954-,Chronological,"These are the class rolls maintained by each teacher. They are used to record student attendance. Attendance has been computerized in all Utah school districts and the use of class rolls has been discontinued. These rolls contained teacher's name\, students' names\, school and class\, entry date\, exit date\, days of absence\, and sometimes grades. Some class rolls may be the only surviving record of student attendance and grades and would require permanent retention (See Official transcripts\, item 17-3).",Permanent. Retain for 41 year(s),Exempt,1.00 cubic foot
28036,Canyons School District (Utah). Sunrise Elementary School,Grade roll books,1976-,Chronological,"The sheets include a description of the course\, course number\, teacher's name\, room number\, student number\, student's name\, sex\, grade\, and the grade received in the class. Grades are recorded in official transcripts.",Retain for 41 year(s),Exempt,
28045,Canyons School District (Utah). Albion Middle School,Grade roll books,1984-,Chronological,"The sheets include a description of the course\, course number\, teacher's name\, room number\, student number\, student's name\, sex\, grade\, and the grade received in the class. Grades are recorded in official transcripts.",Permanent. Retain for 41 year(s),Exempt,
28051,Canyons School District (Utah). Crescent View Middle School,Grade roll books,1987-,Chronological,"The sheets include a description of the course\, course number\, teacher's name\, room number\, student number\, student's name\, sex\, grade\, and the grade received in the class. Grades are recorded in official transcripts.",Permanent. Retain for 41 year(s),Exempt,
28603,Jordan School District (Utah),Bingham Central School Registers of Attendance,1930-1955.,"Chronological by school year, thereunder numerical by grade.","These records document student attendance. They are used to create reports. They include biweekly bubble sheets\, computer reports\, and term-to-date reports. The biweekly bubble sheets record hourly student attendance and are scanned daily. They serve as a worksheet for the district's attendance system. The daily computer report is a compilation of all student absences and is printed at the end of the day. The term-to-date report is a computer report that records all student absences by classes. It is printed weekly and is given to each teacher for verification. The records include date\, district and school codes\, grade\, student's name and number\, days absent\, days tardy\, and totals.,Official transcripts document students' graduation from high school and verify classes attended and credits earned. Transcripts should note suspension and expulsion from school. Transcripts of students who did not graduate are included in this schedule.",,Private,2.65 cubic feet
28042,Canyons School District (Utah). Willow Springs Elementary School,Grade roll books,2006-,Chronological,"The sheets include a description of the course\, course number\, teacher's name\, room number\, student number\, student's name\, sex\, grade\, and the grade received in the class. Grades are recorded in official transcripts.",Permanent. Retain for 41 year(s),Exempt,
28048,Canyons School District (Utah). Butler Middle School,Grade roll books,1965-,Chronological,"The sheets include a description of the course\, course number\, teacher's name\, room number\, student number\, student's name\, sex\, grade\, and the grade received in the class. Grades are recorded in official transcripts.",Permanent. Retain for 41 year(s),Exempt,2.00 cubic feet
29122,Granite School District (Utah),Kearns High School official transcripts,1966-,"Chronological, thereunder alphabetical by student name.","These transcripts document the classes students attended and the credits they earned. Transcripts document graduation and may include records for students who did not graduate. Transcripts may include class lists\, attendance\, test scores\, and suspensions or expulsions from school. Class rolls may take the place of missing official transcripts.,Official transcripts document students' graduation from high school and verify classes attended and credits earned. Transcripts should note suspension and expulsion from school. Transcripts of students who did not graduate are included in this schedule.",,Exempt,
28063,Canyons School District (Utah). Mount Jordan Middle School,Grade roll books,1954-,Chronological,"The sheets include a description of the course\, course number\, teacher's name\, room number\, student number\, student's name\, sex\, grade\, and the grade received in the class. Grades are recorded in official transcripts.",Permanent. Retain for 41 year(s),Exempt,
28069,Canyons School District (Utah). Alta High School,Grade roll books,1978-,Chronological,"The sheets include a description of the course\, course number\, teacher's name\, room number\, student number\, student's name\, sex\, grade\, and the grade received in the class. Grades are recorded in official transcripts.",Permanent. Retain for 41 year(s),Exempt,
29605,Mountain Heights Academy (Utah),Student records,2009-,Chronological.,"These student records document the classes students attended and the credits they earned. Transcripts document graduation and may include records for students who did not graduate. Transcripts may include class lists\, attendance\, test scores\, and suspensions or expulsions from school. Class rolls may take the place of missing official transcripts. Official transcripts document students' graduation from high school and verify classes attended and credits earned. Transcripts should note suspension and expulsion from school. Transcripts of students who did not graduate are included in this schedule.",,Exempt,
29128,Davis School District (Utah),Layton High School official transcripts,1966-,"Chronological, thereunder alphabetical by student name.","These transcripts document the classes students attended and the credits they earned. Transcripts document graduation and may include records for students who did not graduate. Transcripts may include class lists\, attendance\, test scores\, and suspensions or expulsions from school. Class rolls may take the place of missing official transcripts.",,Exempt,
29106,Wasatch County School District (Utah),Official transcripts,1935-,"Chronological, thereunder alphabetical by student name.","These transcripts document the classes students attended and the credits they earned. Transcripts document graduation and may include records for students who did not graduate. Transcripts may include class lists\, attendance\, test scores\, and suspensions or expulsions from school. Class rolls may take the place of missing official transcripts.",Permanent. Retain for 20 year(s) after separation,Exempt,
29130,Davis School District (Utah),Northridge High School official transcripts,1992-,"Chronological, thereunder alphabetical by student name.","These transcripts document the classes students attended and the credits they earned. Transcripts document graduation and may include records for students who did not graduate. Transcripts may include class lists\, attendance\, test scores\, and suspensions or expulsions from school. Class rolls may take the place of missing official transcripts.",,Exempt,
29120,Granite School District (Utah),Granite Connection High School official transcripts,2013-,"Chronological, thereunder alphabetical by student name.","These transcripts document the classes students attended and the credits they earned. Transcripts document graduation and may include records for students who did not graduate. Transcripts may include class lists\, attendance\, test scores\, and suspensions or expulsions from school. Class rolls may take the place of missing official transcripts.",,Exempt,
29132,Davis School District (Utah),Viewmont High School official transcripts,1964-,"Chronological, thereunder alphabetical by student name.","These transcripts document the classes students attended and the credits they earned. Transcripts document graduation and may include records for students who did not graduate. Transcripts may include class lists\, attendance\, test scores\, and suspensions or expulsions from school. Class rolls may take the place of missing official transcripts.,Official transcripts document students' graduation from high school and verify classes attended and credits earned. Transcripts should note suspension and expulsion from school. Transcripts of students who did not graduate are included in this schedule.",,Exempt,
29126,Davis School District (Utah),Clearfield High School official transcripts,1960-,"Chronological, thereunder alphabetical by student name.","These transcripts document the classes students attended and the credits they earned. Transcripts document graduation and may include records for students who did not graduate. Transcripts may include class lists\, attendance\, test scores\, and suspensions or expulsions from school. Class rolls may take the place of missing official transcripts.,Official transcripts document students' graduation from high school and verify classes attended and credits earned. Transcripts should note suspension and expulsion from school. Transcripts of students who did not graduate are included in this schedule.",,Exempt,20.00 cubic feet
29590,Kairos Academy (Utah),Student history and transcripts,2014-2017.,Alphabetical by last name.,"These transcripts document the classes students attended and the credits they earned. Transcripts document graduation and may include records for students who did not graduate. Transcripts may include class lists\, attendance\, and test scores.,Official transcripts document students' graduation from high school and verify classes attended and credits earned. Transcripts should note suspension and expulsion from school. Transcripts of students who did not graduate are included in this schedule.",,Exempt,
29369,Jordan School District (Utah),South Pointe Adult High School official transcripts,1970-,Chronological thereunder alphabetical.,"These transcripts document the classes students attended and the credits they earned. Transcripts document graduation and may include records for students who did not graduate. Transcripts may include class lists\, attendance\, test scores\, and suspensions or expulsions from school. Class rolls may take the place of missing official transcripts.",Permanent. Retain for 40 year(s),Exempt,
6855,Canyons School District (Utah). Hillcrest High School,Official transcripts for nongraduates,1963-2015.,Alphabetical by student's surname,"This card is the official record of school attendance and high school graduation. It is used to document graduation from high school and to verify classes attended and credits earned. It is used for college admission and employment. The card includes the transcripts for students who did not graduate\, but attended high school classes in the district (ninth to twelfth grades). It contains the following information: student's name\, address\, birthdate\, parents' names\, lists of high school classes and grades\, date of graduation\, and in most cases\, test scores\, class ranking\, grade point average\, and social security number. Class rolls may take the place of missing official transcripts.",,Private,
10573,Provo City School District (Utah),Carousel and Girl's Group Home official transcripts,1978-1989.,Alphabetical by student's name,"These cards are the official record of school attendance and high school graduation. They are used to document graduation from high school and to verify classes attended and credits earned. They are used for college admission and employment. They also include the transcripts for students who did not graduate\, but attended high school classes in the district (ninth to twelfth grades). They contain: student's name\, address\, birthdate\, parents' names\, lists of high school classes and grades\, date of graduation\, test scores\, class ranking\, grade point average\, and social security number. They are part of the Student Cumulative File until they are weeded after graduation .",,Private,
12323,Alpine School District (Utah). Mountain View High School,Official transcripts,1991-,"Chronological, thereunder alphabetical by student's name","This card is the official record of school attendance and high school graduation. It is used to document graduation from high school and to verify classes attended and credits earned. It is used for college admission and employment. The card includes the transcripts for students who did not graduate\, but attended high school classes in the district (ninth to twelfth grades). It contains the following information: student's name\, address\, birthdate\, parents' names\, lists of high school classes and grades\, date of graduation\, and in most cases\, test scores\, class ranking\, grade point average\, and social security number. Class rolls may take the place of missing official transcripts.",Retain permanently,Exempt,
14206,Alpine School District (Utah). Lehi High School,Official transcripts,1987-,"Chronological, thereunder alphabetical by student's surname","This card is the official record of school attendance and high school graduation. It is used to document graduation from high school and to verify classes attended and credits earned. It is used for college admission and employment. The card includes the transcripts for students who did not graduate\, but attended high school classes in the district (ninth to twelfth grades). It contains the following information: student's name\, address\, birthdate\, parents' names\, lists of high school classes and grades\, date of graduation\, and in most cases\, test scores\, class ranking\, grade point average\, and social security number. Class rolls may take the place of missing official transcripts.",Retain permanently,Exempt,
17429,Nebo School District (Utah). Spanish Fork High School,Student records,1899; 1906-,"Chronological, thereunder alphabetical by student's surname.","This card is the official record of school attendance and high school graduation. It is used to document graduation from high school and to verify classes attended and credits earned. It is used for college admission and employment. The card includes the transcripts for students who did not graduate\, but attended high school classes in the district (ninth to twelfth grades). It contains the following information: student's name\, address\, birthdate\, parents' names\, lists of high school classes and grades\, date of graduation\, and in most cases\, test scores\, class ranking\, grade point average\, and social security number. Class rolls may take the place of missing official transcripts.",Retain permanently,Exempt,
17867,Salt Lake City School District (Utah). West High School,High school graduates and withdrawn students cards,1970-,Alphabetical by student's name,"This card is the official record of school attendance and high school graduation. It is used to document graduation from high school and to verify classes attended and credits earned. It is used for college admission and employment. The card includes the transcripts for students who did not graduate\, but attended high school classes in the district (ninth to twelfth grades). It contains the following information: student's name\, address\, birthdate\, parents' names\, lists of high school classes and grades\, date of graduation\, and in most cases\, test scores\, class ranking\, grade point average\, and social security number. Class rolls may take the place of missing official transcripts.",Retain permanently,Private,
17871,Salt Lake City School District (Utah). Highland High School,High school graduates records,1956-,Alphabetical by student's name,"This card is the official record of school attendance and high school graduation. It is used to document graduation from high school and to verify classes attended and credits earned. It is used for college admission and employment. The card includes the transcripts for students who did not graduate\, but attended high school classes in the district (ninth to twelfth grades). It contains the following information: student's name\, address\, birthdate\, parents' names\, lists of high school classes and grades\, date of graduation\, and in most cases\, test scores\, class ranking\, grade point average\, and social security number. Class rolls may take the place of missing official transcripts.",Retain permanently,Private,
22052,Alpine School District (Utah),Official transcripts,1995-,"Chronological by graduation year, thereunder alphabetical by high school name and student surname","These cards are the official record of school attendance and high school graduation. They are used to document graduation from high school and to verify classes attended and credits earned. They are used for college admission and employment. They also include the transcripts for students who did not graduate\, but attended high school classes in the district (ninth to twelfth grades). They contain: student's name\, address\, birthdate\, parents' names\, lists of high school classes and grades\, date of graduation\, test scores\, class ranking\, grade point average\, and social security number. They are part of the Student Cumulative File until they are weeded after graduation .",Permanent. Retain for 1 year(s) after separation,Exempt,
23000,Provo City School District (Utah). Center for High School Studies,Young mothers high school official transcripts,1961-1988.,"Chronological, thereunder alphabetical by surname","These cards are the official record of school attendance and high school graduation. They are used to document graduation from high school and to verify classes attended and credits earned. They are used for college admission and employment. They also include the transcripts for students who did not graduate\, but attended high school classes in the district (ninth to twelfth grades). They contain: student's name\, address\, birthdate\, parents' names\, lists of high school classes and grades\, date of graduation\, test scores\, class ranking\, grade point average\, and social security number. They are part of the Student Cumulative File until they are weeded after graduation .",Permanent. Retain until administrative need ends,Exempt,
26605,Uintah County School District (Utah),Official transcripts,1920-,Alphabetical by surname,"These cards are the official record of school attendance and high school graduation. They are used to document graduation from high school and to verify classes attended and credits earned. They are used for college admission and employment. They also include the transcripts for students who did not graduate\, but attended high school classes in the district (ninth to twelfth grades). They contain: student's name\, address\, birthdate\, parents' names\, lists of high school classes and grades\, date of graduation\, test scores\, class ranking\, grade point average\, and social security number. They are part of the Student Cumulative File until they are weeded after graduation .",Permanent. Retain for 60 year(s),Private,
14060,Salt Lake City School District (Utah),Hillside Junior High School student records,1938-1949.,None.,These are student information cards and transcripts.,,Exempt,1 microfilm reel
30111,South Summit School District (Utah),Student transcripts,1913-,Alphabetical by name.,These are the official transcripts of students who attended school in South Summit School District. They document the educational achievements and grades of each student.,Retain permanently,Private,2.00 cubic feet
6648,Canyons School District (Utah). Alta High School,Official transcripts for nongraduates,1979-2015.,Alphabetical by name of student,"This card is the official record of school attendance and high school graduation. It is used to document graduation from high school and to verify classes attended and credits earned. It is used for college admission and employment. The card includes the transcripts for students who did not graduate\, but attended high school classes in the district (ninth to twelfth grades). It contains the following information: student's name\, address\, birthdate\, parents' names\, lists of high school classes and grades\, date of graduation\, and in most cases\, test scores\, class ranking\, grade point average\, and social security number. Class rolls may take the place of missing official transcripts.",,Private,
10075,Murray City School District (Utah),Official transcripts,ca. 1905-,Alphabetical by surname,"These cards are the official record of school attendance and high school graduation. They are used to document graduation from high school and to verify classes attended and credits earned. They are used for college admission and employment. They also include the transcripts for students who did not graduate\, but attended high school classes in the district (ninth to twelfth grades). They contain: student's name\, address\, birthdate\, parents' names\, lists of high school classes and grades\, date of graduation\, test scores\, class ranking\, grade point average\, and social security number. They are part of the Student Cumulative File until they are weeded after graduation .",Retain permanently,Private,
12362,Alpine School District (Utah). Pleasant Grove High School,Official transcripts,1940-,"Chronological, thereunder by student's name","These cards are the official record of school attendance and high school graduation. They are used to document graduation from high school and to verify classes attended and credits earned. They are used for college admission and employment. They also include the transcripts for students who did not graduate\, but attended high school classes in the district (ninth to twelfth grades). They contain: student's name\, address\, birthdate\, parents' names\, lists of high school classes and grades\, date of graduation\, test scores\, class ranking\, grade point average\, and social security number. They are part of the Student Cumulative File until they are weeded after graduation .",Retain permanently,Private,
16493,Weber State University (Utah),Student academic records,1974-,Numerical by social security number,These folders are the complete student record file and are used to keep track of students attending Weber State College and to track and document student progress at the school.,Retain permanently,Private,368 microfilm reels
17709,Daggett County School District (Utah),Student records,1924-1952.,Alphabetical by student's surname.,"These cards are the official record of school attendance and high school graduation. They are used to document graduation from high school and to verify classes attended and credits earned. They are used for college admission and employment. They also include the transcripts for students who did not graduate\, but attended high school classes in the district (ninth to twelfth grades). They contain: student's name\, address\, birthdate\, parents' names\, lists of high school classes and grades\, date of graduation\, test scores\, class ranking\, grade point average\, and social security number. They are part of the Student Cumulative File until they are weeded after graduation .",,Exempt,1 microfilm reel
17721,Duchesne County School District (Utah). Union High School,Student records,1929-1978.,Alphabetical by student name,"These cards are the official record of school attendance and high school graduation. They are used to document graduation from high school and to verify classes attended and credits earned. They are used for college admission and employment. They also include the transcripts for students who did not graduate\, but attended high school classes in the district (ninth to twelfth grades). They contain: student's name\, address\, birthdate\, parents' names\, lists of high school classes and grades\, date of graduation\, test scores\, class ranking\, grade point average\, and social security number. They are part of the Student Cumulative File until they are weeded after graduation .",,,18 microfilm reels
17870,Salt Lake City School District (Utah). East High School,Withdrawn high school student records,1994-,Alphabetical by student's name,"This card is the official record of school attendance for students which did not graduate. It is used to verify classes attended and credits earned. It contains the following information: student's name\, address\, birthdate\, parents' names\, lists of high school classes and grades\, date of graduation\, and in most cases\, test scores\, class ranking\, grade point average\, and social security number. Class rolls may take the place of missing official transcripts.",Retain permanently,Private,
17873,Salt Lake City School District (Utah). Highland High School,Withdrawn high school student records,1994-1996.,Alphabetical by student's name,"This card is the official record of school attendance and high school graduation. It is used to document graduation from high school and to verify classes attended and credits earned. It is used for college admission and employment. The card includes the transcripts for students who did not graduate\, but attended high school classes in the district (ninth to twelfth grades). It contains the following information: student's name\, address\, birthdate\, parents' names\, lists of high school classes and grades\, date of graduation\, and in most cases\, test scores\, class ranking\, grade point average\, and social security number. Class rolls may take the place of missing official transcripts.",,Private,
12285,Alpine School District (Utah). Orem High School,Official transcripts,1920-,"Chronological, thereunder alphabetical by student's name","This card is the official record of school attendance and high school graduation. It is used to document graduation from high school and to verify classes attended and credits earned. It is used for college admission and employment. The card includes the transcripts for students who did not graduate\, but attended high school classes in the district (ninth to twelfth grades). It contains the following information: student's name\, address\, birthdate\, parents' names\, lists of high school classes and grades\, date of graduation\, and in most cases\, test scores\, class ranking\, grade point average\, and social security number. Class rolls may take the place of missing official transcripts.",Retain permanently,Private,
14199,Alpine School District (Utah). American Fork High School,Official transcripts,1910-,"Chronological by year of graduating class, thereunder alphabetical by student name.","This card is the official record of school attendance and high school graduation. It is used to document graduation from high school and to verify classes attended and credits earned. It is used for college admission and employment. The card includes the transcripts for students who did not graduate\, but attended high school classes in the district (ninth to twelfth grades). It contains the following information: student's name\, address\, birthdate\, parents' names\, lists of high school classes and grades\, date of graduation\, and in most cases\, test scores\, class ranking\, grade point average\, and social security number. Class rolls may take the place of missing official transcripts.",Retain permanently,Exempt,11.25 cubic feet 19 microfilm reels
80136,Millard County School District (Utah). Millard High School,Student records,1948-,Alphabetical by name.,"This card is the official record of school attendance and high school graduation. It is used to document graduation from high school and to verify classes attended and credits earned. It is used for college admission and employment. The card includes the transcripts for students who did not graduate\, but attended high school classes in the district (ninth to twelfth grades). It contains the following information: student's name\, address\, birthdate\, parents' names\, lists of high school classes and grades\, date of graduation\, and in most cases\, test scores\, class ranking\, grade point average\, and social security number. Class rolls may take the place of missing official transcripts.",Retain permanently,Private,
30057,Davis County School District (Utah),Davis Learning Center Records,1980-1991.,Alphabetical by surname.,"These records were created within a school setting providing special education services from 1980-1991 in Davis School District. The school was closed because a new model for providing services was created. Records may include GED awards\, diplomas\, adult education status\, school credits\, attendance\, and student demographics.",Permanent. Retain for 40 year(s),Private,
30289,Alpine School District (Utah). American Fork High School,Non-school program credit records,1946-1951.,"By program, thereunder chronological by school year.",Official transcripts document students' graduation from high school and verify classes attended and credits earned. Transcripts should note suspension and expulsion from school. Transcripts of students who did not graduate are included in this schedule.,,Public,0.20 cubic foot
1292,Granite School District (Utah),Student cumulative files,1910-,"Chronological, thereunder by student's name.","These student files contain information on students attending school in the district. They are used to document student's attendance. They contain the copies of achievement test scores\, the official transcript\, copies of report cards\, health records\, and immunization cards.",Permanent. Retain until administrative need ends,Exempt,
27245,Beaver County School District (Utah). Beaver High School,Official transcripts,1920-,Chronological by date of birth of student.,"These records support the agency's administrative function to verify the classes attended and credits earned by students\, and to document graduation from Beaver High School. Records may include students' personal information\, class lists\, test scores\, school attendance\, and graduation information. Transcripts are also included for students who did not graduate.,Official transcripts document students' graduation from high school and verify classes attended and credits earned. Transcripts should note suspension and expulsion from school. Transcripts of students who did not graduate are included in this schedule.",Permanent. Retain for 20 year(s),Exempt,8.00 cubic feet
10022,Canyons School District (Utah). Brighton High School,Official student transcripts,1970-,Alphabetical by surname.,"These records support the agency's administrative function to verify the classes attended and credits earned by students\, and to document graduation. Records may include students' personal information\, class lists\, test scores\, school attendance\, and graduation information.,Official transcripts document students' graduation from high school and verify classes attended and credits earned. Transcripts should note suspension and expulsion from school. Transcripts of students who did not graduate are included in this schedule.",Permanent. Retain for 20 year(s),Exempt,
27970,Canyons School District (Utah). Bell View Elementary School,Grade roll book,1966-,Chronological,"The sheets include a description of the course\, course number\, teacher's name\, room number\, student number\, student's name\, sex\, grade\, and the grade received in the class. Grades are recorded in official transcripts.",Permanent. Retain for 41 year(s),Exempt,
27973,Canyons School District (Utah). Bella Vista Elementary School,Grade roll books,1965-,Chronological,"The sheets include a description of the course\, course number\, teacher's name\, room number\, student number\, student's name\, sex\, grade\, and the grade received in the class. Grades are recorded in official transcripts.",Permanent. Retain for 41 year(s),Protected,
27979,Canyons School District (Utah). Butler Elementary School,Grade roll books,1923-,Chronological,"The sheets include a description of the course\, course number\, teacher's name\, room number\, student number\, student's name\, sex\, grade\, and the grade received in the class. Grades are recorded in official transcripts.",,Exempt,
15317,Carbon County School District (Utah),Withdrawn student records,1927-,"Alphabetical by student surname, thereunder chronological by date of birth.","These are student cumulative files for students where records were neither transferred nor the student graduated. They were used to document the student's attendence. They contain the copies of achievement test scores\, the official transcript\, copies of report cards\, health records\, and immunization cards. The student may have dropped out of school and will later return.",Permanent. Retain for 75 year(s),Exempt,
23725,Wayne County School District (Utah),Student attendance roll books,1913-,"Chronological, thereunder alphabetical by teacher's name.","These are the class rolls maintained by each teacher. They are used to record student attendance. Attendance has been computerized in all Utah school districts and the use of class rolls has been discontinued. These rolls contained teacher's name\, students' names\, school and class\, entry date\, exit date\, days of absence\, and sometimes grades. Some class rolls may be the only surviving record of student attendance and grades and would require permanent retention (See Official transcripts\, item 17-3).",Permanent. Retain until administrative need ends,Exempt,
27997,Canyons School District (Utah). Edgemont Elementary School,Grade roll books,1958-,Chronological,"The sheets include a description of the course\, course number\, teacher's name\, room number\, student number\, student's name\, sex\, grade\, and the grade received in the class. Grades are recorded in official transcripts.",Permanent. Retain for 41 year(s),Exempt,
27206,Jordan School District (Utah),Copper Hills High School official transcripts,1996-,Chronological by year thereunder alphabetical by student's name,"These transcripts document the classes students attended and the credits they earned at Copper Hills High School. Transcripts document graduation and may include records for students who did not graduate. Transcripts may include class lists\, attendance\, test scores\, and suspensions or expulsions from school. Class rolls may take the place of missing official transcripts",Permanent. Retain for 40 year(s),Exempt,
27244,Beaver County School District (Utah). Milford High School,Official transcripts,1920-,Chronological by graduation year and thereunder alphabetical by student's surname.,"These records support the agency's administrative function to verify the classes attended and credits earned by students\, and to document graduation from Milford High School. Records may include students' personal information\, class lists\, test scores\, school attendance\, and graduation information. Transcripts are also included for students who did not graduate.,Official transcripts document students' graduation from high school and verify classes attended and credits earned. Transcripts should note suspension and expulsion from school. Transcripts of students who did not graduate are included in this schedule.",Permanent. Retain for 20 year(s) after separation,Exempt,21.00 cubic feet
28013,Canyons School District (Utah). Oakdale Elementary School,Attendance reports,1973-,Chronological,"These are the class rolls maintained by each teacher. They are used to record student attendance. Attendance has been computerized in all Utah school districts and the use of class rolls has been discontinued. These rolls contained teacher's name\, students' names\, school and class\, entry date\, exit date\, days of absence\, and sometimes grades. Some class rolls may be the only surviving record of student attendance and grades and would require permanent retention (See Official transcripts\, item 17-3).",Permanent. Retain for 41 year(s),Exempt,
27988,Canyons School District (Utah). Crescent Elementary School,Grade roll books,1981-,Chronological,"The sheets include a description of the course\, course number\, teacher's name\, room number\, student number\, student's name\, sex\, grade\, and the grade received in the class. Grades are recorded in official transcripts.",Permanent. Retain for 41 year(s),Exempt,
27991,Canyons School District (Utah). East Midvale Elementary School,Grade roll books,1966-,Chronological,"The sheets include a description of the course\, course number\, teacher's name\, room number\, student number\, student's name\, sex\, grade\, and the grade received in the class. Grades are recorded in official transcripts.",Permanent. Retain for 41 year(s),Exempt,
28000,Canyons School District (Utah). Granite Elementary School,Grade roll books,1975-,Chronological,"The sheets include a description of the course\, course number\, teacher's name\, room number\, student number\, student's name\, sex\, grade\, and the grade received in the class. Grades are recorded in official transcripts.",Permanent. Retain for 41 year(s),Exempt,
28027,Canyons School District (Utah). Sandy Elementary School,Grade roll books,1951-,Chronological,"The sheets include a description of the course\, course number\, teacher's name\, room number\, student number\, student's name\, sex\, grade\, and the grade received in the class. Grades are recorded in official transcripts.",Permanent. Retain for 41 year(s),Exempt,
28033,Canyons School District (Utah). Sprucewood Elementary School,Grade roll books,1978-,Chronological,"The sheets include a description of the course\, course number\, teacher's name\, room number\, student number\, student's name\, sex\, grade\, and the grade received in the class. Grades are recorded in official transcripts.",Permanent. Retain for 41 year(s),Exempt,
28039,Canyons School District (Utah). Willow Canyon Elementary School,Grade roll books,1974-,Chronological,"The sheets include a description of the course\, course number\, teacher's name\, room number\, student number\, student's name\, sex\, grade\, and the grade received in the class. Grades are recorded in official transcripts.",Permanent. Retain for 41 year(s),Exempt,
28054,Canyons School District (Utah). Eastmont Middle School,Grade roll books,1973-,Chronological,"The sheets include a description of the course\, course number\, teacher's name\, room number\, student number\, student's name\, sex\, grade\, and the grade received in the class. Grades are recorded in official transcripts.",Permanent. Retain for 41 year(s),Exempt,
17698,Board of Education,Electronic High School student records,1994-2017.,Chronological.,"These student records document the classes students attended and the credits they earned. Transcripts document graduation and may include records for students who did not graduate. Transcripts may include class lists\, attendance\, test scores\, and suspensions or expulsions from school.,Official transcripts document students' graduation from high school and verify classes attended and credits earned. Transcripts should note suspension and expulsion from school. Transcripts of students who did not graduate are included in this schedule.",Retain permanently,Exempt,
20528,Uintah County School District (Utah),Uintah High School class registers,1891-,"Chronological by school year, thereunder alphabetical by teacher, thereunder by semester.",Attendance records for Uintah High School in Vernal.,Retain for 4 year(s),Private,2.30 cubic feet
29125,Davis School District (Utah),Bountiful High School official transcripts,1951-,"Chronological, thereunder alphabetical by student name.","These transcripts document the classes students attended and the credits they earned. Transcripts document graduation and may include records for students who did not graduate. Transcripts may include class lists\, attendance\, test scores\, and suspensions or expulsions from school. Class rolls may take the place of missing official transcripts.,Official transcripts document students' graduation from high school and verify classes attended and credits earned. Transcripts should note suspension and expulsion from school. Transcripts of students who did not graduate are included in this schedule.",Permanent. Retain for 40 year(s),Exempt,25.00 cubic feet
28077,Canyons School District (Utah). Hillcrest High School,Grade roll books,1962-,Chronological,"The sheets include a description of the course\, course number\, teacher's name\, room number\, student number\, student's name\, sex\, grade\, and the grade received in the class. Grades are recorded in official transcripts.",Permanent. Retain for 41 year(s),Exempt,2.00 cubic feet
28085,Canyons School District (Utah). Corner Canyon High School,Grade roll books,2013-,Chronological,"The sheets include a description of the course\, course number\, teacher's name\, room number\, student number\, student's name\, sex\, grade\, and the grade received in the class. Grades are recorded in official transcripts.",Permanent. Retain for 41 year(s),Exempt,
29082,Jordan School District (Utah),Herriman High School official transcripts,2010-,"Chronological, thereunder alphabetical by surname.","These transcripts document the classes students attended and the credits they earned at West Jordan High School. Transcripts document graduation and may include records for students who did not graduate. Transcripts may include class lists\, attendance\, test scores\, and suspensions or expulsions from school. Class rolls may take the place of missing official transcripts.",Permanent. Retain for 20 year(s) after separation,Exempt,
29129,Davis School District (Utah),Mountain High School official transcripts,1977-,"Chronological, thereunder alphabetical by student name.","These transcripts document the classes students attended and the credits they earned. Transcripts document graduation and may include records for students who did not graduate. Transcripts may include class lists\, attendance\, test scores\, and suspensions or expulsions from school. Class rolls may take the place of missing official transcripts.",,Exempt,
29116,Granite School District (Utah),Cyprus High School official transcripts,1918-,"Chronological, thereunder alphabetical by student name.","These transcripts document the classes students attended and the credits they earned. Transcripts document graduation and may include records for students who did not graduate. Transcripts may include class lists\, attendance\, test scores\, and suspensions or expulsions from school. Class rolls may take the place of missing official transcripts.",,Exempt,
29131,Davis School District (Utah),Syracuse High School official transcripts,2007-,"Chronological, thereunder alphabetical by student name.","These transcripts document the classes students attended and the credits they earned. Transcripts document graduation and may include records for students who did not graduate. Transcripts may include class lists\, attendance\, test scores\, and suspensions or expulsions from school. Class rolls may take the place of missing official transcripts.",,Exempt,
29123,Granite School District (Utah),Olympus High School official transcripts,1953-,"Chronological, thereunder alphabetical by student name.","These transcripts document the classes students attended and the credits they earned. Transcripts document graduation and may include records for students who did not graduate. Transcripts may include class lists\, attendance\, test scores\, and suspensions or expulsions from school. Class rolls may take the place of missing official transcripts.",,Exempt,
29210,Grand County School District (Utah),Official transcripts,1892-,Alphabetical by student's name.,"These transcripts document the classes students attended and the credits they earned. Transcripts document graduation and may include records for students who did not graduate. Transcripts may include class lists\, attendance\, test scores\, and suspensions or expulsions from school. Class rolls may take the place of missing official transcripts.",,Exempt,
29133,Davis School District (Utah),Woods Cross High School official transcripts,1900-,"Chronological, thereunder alphabetical by student name.","These transcripts document the classes students attended and the credits they earned. Transcripts document graduation and may include records for students who did not graduate. Transcripts may include class lists\, attendance\, test scores\, and suspensions or expulsions from school. Class rolls may take the place of missing official transcripts.,Official transcripts document students' graduation from high school and verify classes attended and credits earned. Transcripts should note suspension and expulsion from school. Transcripts of students who did not graduate are included in this schedule.",Permanent. Retain for 40 year(s),Exempt,
29634,San Juan County School District (Utah),White Canyon student records,ca. 1949-1954.,Chronological.,"These student records document the classes students attended and the credits they earned. Student cards may include class lists\, attendance\, and test scores.",,Exempt,
29633,San Juan County School District (Utah),Fry Canyon student records,ca. 1950-1968.,Chronological.,"These student records document the classes students attended and the credits they earned. Student cards may include class lists\, attendance\, and test scores.",,Exempt,
82449,Jordan School District (Utah),Office of Student Services elementary and middle school non-transferred student files,1975-,Alphabetical by name,"These records document elementary and middle school students (K-8) who attended school in the Jordan School District\, but have moved from the district without having their records transferred. Records include schools and years attended\, classes attended\, copies of report cards\, health records\, and test scores.",Retain for 15 year(s),Exempt,
6986,Salt Lake City School District (Utah). Business Services. Data Processing,High school graduate and withdrawal student records,i 1987-2021.,"Chronological, thereunder alphabetical by student's name","These cards are the official record of school attendance and high school graduation. They are used to document graduation from high school and to verify classes attended and credits earned. They are used for college admission and employment. They also include the transcripts for students who did not graduate\, but attended high school classes in the district (ninth to twelfth grades). They contain: student's name\, address\, birthdate\, parents' names\, lists of high school classes and grades\, date of graduation\, test scores\, class ranking\, grade point average\, and social security number. They are part of the Student Cumulative File until they are weeded after graduation .",Retain permanently,Private,
22998,Provo City School District (Utah). Center for High School Studies,Official transcripts,1961-,"Chronological, thereunder alphabetical by surname.","These cards are the official record of school attendance and high school graduation. They are used to document graduation from high school and to verify classes attended and credits earned. They are used for college admission and employment. They also include the transcripts for students who did not graduate\, but attended high school classes in the district (ninth to twelfth grades). They contain: student's name\, address\, birthdate\, parents' names\, lists of high school classes and grades\, date of graduation\, test scores\, class ranking\, grade point average\, and social security number. They are part of the Student Cumulative File until they are weeded after graduation .",Permanent. Retain until administrative need ends,Exempt,
81801,Salt Lake City School District (Utah),Student cards,1933-1966.,Alphabetical by student name.,"This information includes each student's name\, date of birth\, parents or guardians; date student entered and exited the school and the number of days in attendance.",,Private,131 microfilm reels
30657,Canyons School District (Utah),South Park Academy transcripts,1977-2022.,"Chronological by school year, thereunder alphabetical by surname","South Park Academy was an Advanced ED accredited high school that provided education to incarcerated adults at the Utah State Prison. The academy operated at the Draper correctional facility from 1955 to 2022 when the prison's operations moved to a new location in Salt Lake City\, which is outside Canyons District's boundaries. Official transcripts document students' graduation from high school and verify classes attended and credits earned. Transcripts note suspension and expulsion from school. Transcripts of students who did not graduate are included in this schedule.",Permanent. Retain for 40 year(s) after separation,Private,
83770,Beaver County (Utah). County Clerk,Incorporation case files,1874-1963.,"Numerical by case file number, thereunder chronological by date filed","Incorporation case files contain at a minimum the original articles of incorporation and any subsequent amendments to corporations. Some files also contain notices to pay licensing fees and taxes\, oaths of office for corporate officers\, annual reports\, correspondence\, or other miscellaneous documents. Case files are created during the length of a corporation's duration. The case file is generated when companies incorporate within Beaver County and serve as evidence of""due incorporation of the corporation [UCA 16-2]."" Articles of incorporation constitute a contract between the state and corporation\, between corporation and stockholders\, and between the stockholders and state. The articles of incorporation record the following: names of the incorporators and their places of residence\, the length of the corporation's duration\, the pursuit of business agreed upon\, amount of stock each shareholder receives\, description of stock classes\, number of kind of corporate officers\, and the number,of directors necessary to transact corporate business. The series ended in 1961 when the state became solely responsible for registering corporations\, although a few documents were added to the case files in 1962 and 1963.",,Public,5 microfilm reels
28203,District Court (Fourth District : Uintah County),Petitions for Naturalization,1931-1941.,Chronological.,"This series contains petitions for naturalization submitted to the court\, along with documentation associated with the naturalization process.",,Public,0.20 cubic foot
29589,District Court (Fourth District : Juab County),Wills,1896-,Numerical by associated probate case number and generally chronological by filing date.,This series contains wills filed with the District Court.,,Public,0.70 cubic foot
83341,Millard County (Utah). Justice of the Peace : Fillmore Precinct,Docket books,1876-1944.,Generally chronological by hearing date.,"These four volumes were used to record individual criminal and civil cases heard by the Fillmore Precinct justice court. They include the names of the parties involved\, the action taken\, the names of the attorneys\, the name of the justice of the peace\, the type of papers filed\, and the judgments rendered. The case index at the front of each docket was not used in three of these volumes. A ledger column to keep track of the costs associated with each case is printed on each page. The 1913-25 volume contains copies of loose warrants and depositions.",,Public,1.70 cubic feet
28202,District Court (Fourth District : Uintah County),Declarations of Intention,1930-1941.,Chronological by date of declaration.,This series contains declarations of intention filed with the court by individual intending to apply for United States citizenship,,Public,0.20 cubic foot
10160,Weber-Morgan District Health Department (Utah),High risk infant charts,1983-,Alphabetical by patient's surname,"These medical charts document services provided to infants at high risk for medical\, social\, or developmental problems. This is a locally funded program where physicians and hospitals refer patients to the local health department. Initially\, a public health nurse visits the family and undertakes a complete review to determine additional needs. The infant remains in the program for usually a year but no longer than two years. The infant might be referred to the Infant Development Program (IDP). The records include a nursing service household record form\, a developmental chart\, nursing notes\, permission to evaluate form\, and motor skills record form. Information includes names of patient and head of household\, address\, and telephone number; physician's name\, address\, and telephone number; listing of all members of household including birth date\, sex\, marital,status\, relationship to head of household\, occupation or education\, immunizations received and diagnosis. The charts also include a summary of findings\, recommendations\, and services provided.",Retain for 20 year(s) after case is closed or for 21 year(s),Private,
10162,Weber-Morgan District Health Department (Utah),Prenatal clinic charts,1983-,Alphabetical by patient's surname,"These records document the participation of expectant mothers in the prenatal (PEPI) medical assistance program. While the prenatal clinic's focus is on low-income women\, services are not restricted. Charts are closed after the postpartum follow-up. These case files include family practice obstetrical record form\, prenatal clinic screening form\, chart review form\, test results\, nurses notes\, referral and application for service form\, prenatal/postpartum form\, obstetrical billing information form\, financial statement\, hospital reports\, and copies of prescriptions.",Retain for 7 year(s) after case is closed,Private,
10161,Weber-Morgan District Health Department (Utah),Infant development case files,1988-,Alphabetical by patient's surname,"These case files document the participation of children in the federal Handicapped Children's Early Education Program under 34 CFR 309 and 315 (1991). The Infant Development Program (IDP) deals with children from birth to age three. These case files include permission to evaluate form\, feeding behavior assessments\, reflex maturation assessment form\, Denver developmental screening test\, individual family service plan form\, IDP roll book form\, home visit report forms\, infant discharge summary\, and infant interim summary reports. The information includes the examination date\, the child's name\, birth date\, the diagnosis\, the providers' names and telephone numbers\, whether the patient communicated with the providers in the last six months\, the date and results of the last physical,exam\, a record of immunizations\, vision screening results\, hearing screening results\, dental screening results\, nutritional status\, developmental status\, language assessment\, and daily activities.",Retain for 18 year(s) after case is closed or until date of birth,Private,
29770,Carbon County (Utah). County Clerk,Birth reports,1898-1904.,Chronological by report date.,"These records document ""birth\, death\, fetal death\, marriage\, divorce\, dissolution of marriage\, or annulment."" (Utah Code 26-2-2(20)(2014)) Documents may include registered certification or reports\, applications\, official registers and other similar records.",,Public,
28355,Levan (Utah),Cemetery maps,ca. 1940-2005.,None.,"These books contain maps of the cemetery. They are used daily to locate specific grave sites. These books include index\, plat\, and lot pages. The cemetery may only have a single wall map which serves as a key to locating specific graves.",,Public,0.05 cubic foot
28271,Morgan (Utah),Cemetery maps,1931-,"By size, thereunder numerical by cemetery, thereunder roughly alphanumerical by block","This series contains various maps used to document the location of plots and burials in Morgan City Cemeteries 1 (South) and 2 (North). The oldest surviving maps are ink-on-linen drawings. More recent maps are black or blue line copies on paper and ink on mylar.,These books contain maps of the cemetery. They are used daily to locate specific grave sites. These books include index\, plat\, and lot pages. The cemetery may only have a single wall map which serves as a key to locating specific graves.",Permanent. Retain until administrative need ends,Public,1 microfilm reel
28167,Wellsville (Utah),Cemetery map,Undated.,None.,"This series contains a map showing the layout of the cemetery with roads\, blocks\, lots\, and lot owners. It was created in 1971 and approved by the Wellsville City Council. The map was modified and reprinted in 1996 from a computer file. Handwritten information has been added since that time.,These books contain maps of the cemetery. They are used daily to locate specific grave sites. These books include index\, plat\, and lot pages. The cemetery may only have a single wall map which serves as a key to locating specific graves.",,Public,0.05 cubic foot
28233,Warren-West Warren Cemetery Maintenance District (Utah),Maps,undated.,None.,"These books contain maps of the cemetery. They are used daily to locate specific grave sites. These books include index\, plat\, and lot pages. The cemetery may only have a single wall map which serves as a key to locating specific graves.",,Public,0.05 cubic foot
28279,Cedar City (Utah),City and cemetery map,1902.,None.,"This series contains a blueprint copy of a map of Cedar City. The map was created by the city surveyor and accepted by the city council in 1902. It shows streets\, blocks\, lots\, property owners\, township and range sections\, and an inset map of the city cemetery. Because it includes the city cemetery\, this copy of the map was used by the cemetery sexton's office.",,Public,0.05 cubic foot
28192,Honeyville (Utah),Cemetery maps,1901-,"Alphabetically by cemetery name, thereunder chronological.","These books contain maps of the cemetery. They are used daily to locate specific grave sites. These books include index\, plat\, and lot pages. The cemetery may only have a single wall map which serves as a key to locating specific graves.",Permanent. Retain until administrative need ends,Public,0.05 cubic foot
25506,Box Elder County School District (Utah),Special education student files,1975-,Alphabetical by name.,"These files document students enrolled in the district's special education programs in accordance with the provisions of 34 CFR 300.560-300.577 (1998). They are required to receive federal and state special education funding. Services can be discontinued when student is reclassified as no longer needing special education services\, the student moves\, or refuses the services. They contain various reports and completed forms including individual education program records (IEPs)\, inspection logs\, evaluation and re-evaluation forms\, parental approval forms\, test protocols\, parent surveys\, parent information\, third party information\, placement documents\, refusal of services forms\, and other legal documents required by federal regulations and state rules to verify a student's disability and need for special education services.,""All students with disabilities\, who are between the ages of 3 and 22 and have not graduated from high school with a regular diploma\, are entitled to a free\, appropriate public education."" (Utah Code 53A-15-301(1)(a)(2015)) These records document the progress and participation of students or clients enrolled in special education programs. Information includes individualized education program records (IEPs)\, evaluations\, parental information and correspondence\, assessments and related records.",Retain for 5 year(s) after completion of publication or report,Exempt,
14681,Box Elder County School District (Utah). Department of Business Administration,Fixed asset inventory,1965-,Alphabetical by location,"Keypunch sheets listing all school district property valued over $500 and serial numbered equipment\, reviewed by auditor. Includes description\, cost\, date purchased\, location\, vendor name\, and depreciation.",Retain for 1 year(s) after superseded,Public,
14687,Box Elder County School District (Utah). Department of Business Administration,Accounts payable,1907-,"Alphabetical by type (utility, school lunch, general), thereunder vendor's name.","These records are used to pay school district bills. They include copies of checks\, invoices\, purchase orders\, and receiving reports. May also include correspondence with vendors and computer printouts.",Retain for 4 year(s),Public,
14727,Box Elder County School District (Utah). Department of Business Administration,Worker's Compensation Employee's first report of injury,1960-,"Chronological, thereunder alphabetical by employee surname","Required by the Industrial Commission in connection with UCA_ 35-1-97 and 35-2-103 (1994).to report any work-related fatality\, injury\, or any occupational disease resulting in medical treatment\, loss of consciousness\, loss of work or restrictions of work. Each school and district office completes and sent to the business administrator in cases involving an employee who is injured on the job and/or meets one of the criteria specified in UCA_35-2-103_(1993). The district completes\, signs\, and mails the report to Workers Compensation within seven days as prescribed by law.",Retain for 5 year(s),Private,
14731,Box Elder County School District (Utah). Department of Business Administration,Deeds and abstracts of titles,1907-,Alphabetical by school name,"Deeds and abstracts of titles owned by the district\, used to reference information on individual schools and other school property. Includes the official copy of district deeds\, abstract of titles\, and water rights. These records are recorded with the county recorder and are available there permanently.",Retain until disposition of asset,Public,
14750,Box Elder County School District (Utah). Department of Business Administration,Annual statistical report,1960-,Chronological,"An annual three-part report submitted to the State Office of Education on student enrollment\, adult education\, and staffing levels\, used to create the state annual report. All figures are certified. The first part is a membership summary containing the year-end enrollment and aggregate days memberships including statistics on high school graduates\, dropouts\, fee waivers\, immunizations\, fire drill compliance\, out-of-district tuition paid students\, and incidents of delinquency activity. The second part reports on full time equivalent (FTE) and racial background for all classified employees. The third part reports on all adult and community school programs.",Retain for 5 year(s),Public,
14745,Box Elder County School District (Utah). Department of Business Administration,Quarterly withheld federal income tax records,undated,,"These files contain records on individual employee's income taxes. Include returns on income taxes such as IRS Form W-2\, reports of withheld federal taxes\, such as IRS Form W-3 with related papers\, and reports relating to income and social security taxes.",Retain for 3 year(s),Private,
14758,Box Elder County School District (Utah). Department of Business Administration,General liability accident report,1980-,"Chronological, thereunder alphabetical by location","Accident report form completed and sent to the district's insurance carrier on accident's where a student was seen or treated by a medical provider (or absent for more than one-half day) or where school liability is an issue. . Includes policyholder name\, address\, and telephone number; accident's date\, time\, location\, first notification\, and name of person making notification; description of accident or occurrence; injured person's name\, marital status\, age\, address\, telephone number(s); nature and extent of injuries; name of doctor or hospital; probable cause of accident or occurrence; property damage; names\, addresses\, and telephone numbers of witnesses; name\, position\, and telephone number of person completing form; name of person reporting incident; name of person receiving report; date; signature of person completing report; and any remarks.",Retain for 5 year(s),Private,
1414,Box Elder County School District (Utah),Publications,1921-,None,"These are pamphlets\, leaflets\, studies\, proposals and similar material printed by or for the school district or any of its departments\, programs or schools\, and made available to the public\, or the last manuscript report if not published.",Permanent. Retain until administrative need ends,Public,1 microfilm reel
29111,Box Elder County School District (Utah),Bear River High School official transcripts,1907-,"Chronological, thereunder alphabetical by student name.","These transcripts document the classes students attended and the credits they earned. Transcripts document graduation and may include records for students who did not graduate. Transcripts may include class lists\, attendance\, test scores\, and suspensions or expulsions from school. Class rolls may take the place of missing official transcripts.",,Exempt,
29113,Box Elder County School District (Utah),Dale Young Community High official transcripts,1907-,"Chronological, thereunder alphabetical by student name.","These transcripts document the classes students attended and the credits they earned. Transcripts document graduation and may include records for students who did not graduate. Transcripts may include class lists\, attendance\, test scores\, and suspensions or expulsions from school. Class rolls may take the place of missing official transcripts.",,Exempt,
9655,Box Elder County School District (Utah). Department of Business Administration,Budget distribution reports,1978-,"Chronological, thereunder alphabetical by name or numerical by account number","This monthly computer printout monitors program budgets. The report comes in two sections: an alphabetical listing by employee's name and a numerical listing by account code. Both reports include the following information: names of employees\, social security numbers\, account numbers\, current amount paid\, total paid amount month-to-date\, quarter-to-date amount paid\, and fiscal year-to-date amount paid. The school district is on the the Office of Education computer system.",Retain for 3 year(s),,
9656,Box Elder County School District (Utah). Department of Business Administration,Financial reports,1980-,"Chronological, thereunder numerical by account number","This monthly computer report is a summary of the district's financial situation. It is used to create district financial reports. It includes reports on expenditures\, budgets\, programs\, balance sheet accounts and revenues (local\, state\, and federal). The report includes account number\, description number\, description\, current month expenditures/receipts\, budget\, year-to-date expenditures/receipts\, and budget balance. The school district is on the the Office of Education's computer system.",Retain for 3 year(s),,
9659,Box Elder County School District (Utah). Department of Business Administration,Prior payment report,1984-,Numerical by vendor number,"This report lists all payments made to individual vendors. It is used for reference purposes. The report is updated monthly and is received initially as a computer printout. The annual report containing all vendor payments for the fiscal year is received on computer output microfiche. The report includes vendor number and name\, 1099 flag (for purchases over $600 which require an Internal Revenue Service form)\, purchase order number\, invoice number\, account number\, check number\, and check date.",Retain for 4 year(s),Public,
14683,Box Elder County School District (Utah). Department of Business Administration,Bids and quotes,1940-,"Chronological, alphabetical by subject",These files contain formal proposals submitted in response to the bidding process to provide products or services to the school district by a private vendor.,Retain for 6 year(s),Public,
14723,Box Elder County School District (Utah). Department of Business Administration,Annual budget,1907-,Chronological,"The budget is a ""plan for financial operations for a fiscal year\, embodying estimates for proposed expenditures for given purposes and the means of financing the expenditures"" (UCA 17-36-3 (14) (1993). ""On or before the 15th day of the last month of each fiscal year\, the governing body by resolution shall adopt the budget which\, subject to further amendment\, shall thereafter be in effect for the next fiscal year. A copy of the final budget\, and of any subsequent amendment thereof\, shall be certified by the budget officer and filed with the state auditor not later than thirty days after its adoption"" (UCA 17-36-15 (1993)).",Retain permanently,Public,
14686,Box Elder County School District (Utah). Department of Business Administration,Purchase order,ca. 1907-,Numerical by purchase order number,"These are forms authorizing the order to purchase supplies or equipment by the school district. They contain the name of requesting agency\, name of vendor\, item\, date ordered\, delivery date\, purchase order number\, account charged\, and authorizing signature.",Retain for 4 year(s),Public,
14724,Box Elder County School District (Utah). Department of Business Administration,Budget working papers,1980-,"Chronological, thereunder alphabetical by subject","These files contain working papers used to assist in the preparation of the school district budget and to justify budget requests presented to the school board. Includes departmental budget requests\, work-up sheets\, cost estimates\, and rough data accumulated in the preparation of annual budget estimates\, related correspondence\, and documentation for approval of final budget.",Retain for 1 year(s),Public,
14728,Box Elder County School District (Utah). Department of Business Administration,Student injury report,1980-,Chronological,"Report completed by school personnel immediately after a severe student injury and a copy is submitted to the State Child Injury Prevention Program. An injury is considered severe if it requires the loss of a half day or more of school or warranted medical attention or was required to be reported by district policy. Includes child's and parent's names; district name and number; and school name and number; student's sex\, birthdate\, and grade; accident's date and time; number of days absent; contributing factors; location; activity; equipment; injury description; signature of person making report; title code; and principal's signature.",Retain for 4 year(s),Private,
14748,Box Elder County School District (Utah). Department of Business Administration,Annual financial report,1960-,Chronological,Annual financial and program statistical reports report completed by the district's business office for the previous fiscal year.and submitted to the School Finance and Business Section of the Office of Education in accordance with UCA 53A-3-403 (1994). These reports are used to create the Office of Education's annual report and to determine allotted funds due to the school district.,Retain for 5 year(s),Public,
29112,Box Elder County School District (Utah),Box Elder High official transcripts,1907-,"Chronological, thereunder alphabetical by student name.","These transcripts document the classes students attended and the credits they earned. Transcripts document graduation and may include records for students who did not graduate. Transcripts may include class lists\, attendance\, test scores\, and suspensions or expulsions from school. Class rolls may take the place of missing official transcripts.",,Exempt,
29774,Box Elder County School District (Utah). Willard Elementary School,Attendance registers,1919-1980.,"Chronological by school year, thereunder numerical by grade.","This information includes each student's name\, date of birth\, parents or guardians; date student entered and exited the school and the number of days in attendance.",,Private,3.00 cubic feet
14684,Box Elder County School District (Utah). Department of Business Administration,Invoices,1907-,Chronological,"Billings for goods and services provided by the school district\, used to serve as backup for payment. Two copies of the invoice are sent and one is returned with the payment. Includes the date\, number of items received\, descriptions of items\, invoice number\, purchase order number\, vendor\, unit and total price of goods.",Retain for 3 year(s),Public,
14688,Box Elder County School District (Utah). Department of Business Administration,Requisitions,ca. 1930-,Numerical by requisition number,These are accounting requests from school or department for goods purchased or services rendered.,Retain for 3 year(s),Public,
14726,Box Elder County School District (Utah). Department of Business Administration,General obligation bonds,1907-,Chronological,These issued bonds are not payable solely from revenues other than those derived from ad valorem taxes. They constitute a full general obligation of the county for the prompt and punctual payment of principal and interest. The revenue derived from the sale of bonds shall be applied only to the purpose specified in the order of the county legislative body (UCA 17-17-1 (2010)).,Retain for 1 year(s),Public,
14757,Box Elder County School District (Utah). Department of Business Administration,Health and accident insurance enrollment record,1950-,Alphabetical by employee name,"Application forms completed by district employees enrolling into health and accident insurance. The original is sent to the insurer. Includes district name; specific job title; date of employment; policy number; employee name\, social security number\, address\, birthdate\, telephone number(s); beneficiary and contingent beneficiary and relationships; information on other insurance and employment; information of coverage requested; optional waiver of group insurance; listing of family members to be covered containing name\, sex\, birthdates\, physicians names and addresses; employee's signature authorizing deductions for insurance; date; effective date and approval signature.",Retain until final action,Private,
23052,Box Elder County School District (Utah). Central Elementary School,Student attendance rolls,1892-1966.,Chronological by school year.,"These are the class rolls maintained by each teacher. They are used to record student attendance. Attendance has been computerized in all Utah school districts and the use of class rolls has been discontinued. These rolls contained teacher's name\, students' names\, school and class\, entry date\, exit date\, days of absence\, and sometimes grades. Some class rolls may be the only surviving record of student attendance and grades and would require permanent retention (See Official transcripts\, item 17-3).",,Exempt,
23053,Box Elder County School District (Utah). Central Elementary School,Administrative records,1934-1999.,Chronological.,"This series contain directories\, specifications and contract documents\, memos\, certificates\, reports\, newspaper clippings\, school objectives\, map of Brigham City\, film of dance festival and new school.",,Public,0.35 cubic foot
9658,Box Elder County School District (Utah). Department of Business Administration,Journal entry report,1989-,Chronological,"This monthly computer report is a register of journal entries detailing accounts to be charged and credited. It is used to make adjustments and corrections to accounting records. The report includes account number\, amount debited\, amount credited\, account description\, and reason for journal entry.",Retain for 4 year(s),Public,
9660,Box Elder County School District (Utah). Department of Business Administration,General ledger journal,1978-,"Chronological, thereunder numerical by journal number","This monthly computer report is a register of journal entries containing accounts to be charged and credited. It is used to make adjustments and corrections to accounting records. The report includes account number\, amount debited\, amount credited\, account description\, and reason for journal entry. Each monthly printout supersedes the previous report. The year-end report is received annually on computer output microfiche after the end of the fiscal year. The school district is on the Office of Education's computer system.",Retain for 4 year(s),,
14682,Box Elder County School District (Utah). Department of Business Administration,Receipts,ca. 1940-,Numerical by receipt number,"These are receipts issued for money received into school district accounts from all sources. Includes date of payment\, department\, or fund to which money belongs\, receipt number and amount paid.",Retain for 4 year(s),Public,
14685,Box Elder County School District (Utah). Department of Business Administration,Vendor list,1940-,Alphabetical by vendor name,"This is a list of vendors providing goods and services to the school district. It usually includes names of vendors\, addresses\, phone numbers\, and descriptions of goods or services provided.",Retain until superseded,Public,
14725,Box Elder County School District (Utah). Department of Business Administration,Tax rate summary sheets,1970-,Chronological,"Report forms submitted to the county auditor reporting on desired tax levies for property taxes. Includes proposed tax rate worksheet\, tax rate summary\, a certified tax rate worksheet\, and a budget affidavit.",Retain for 2 year(s),Public,
14729,Box Elder County School District (Utah). Department of Business Administration,Annual public school enrollment report,1960-,"Chronological, thereunder alphabetical by school name","Computer report completed on student enrollment as of October 1\, used to qualify for state funding. Secondary schools directly update the computer Student Information System (SIS) Program while elementary school information is updated by the district. The Office of Education prints the report and sends it to the district to make necessary corrections. Includes district\, school\, code number\, grade\, enrollment as of October 1 (girls\, boys\, totals)\, special education students (boys\, girls\, totals)\, total enrollment and enrollment by race and ethnicity.",Retain for 5 year(s),Public,
14747,Box Elder County School District (Utah). Department of Business Administration,Uniform school budget report,1960-,Chronological,"Comparative financial data report submitted to the State Office of Education\, who then creates the annual budget on funding levels and expenditures for education in Utah. Includes a summary statement of revenues\, expenditures\, and changes in unappropriated fund balances\, unrestricted grants-in-aid\, minimum school programs\, uniform school district budget reports broken down by expenditures\, revenues\, funds\, and sources\, as well as information concerning property tax.",Retain for 5 year(s),Public,
14730,Box Elder County School District (Utah). Department of Business Administration,Directories,1932-,Chronological,"These are directories of all district staff. They include name\, district office or school\, position title\, business address and telephone number. The directories may also include home address and telephone number.",Retain permanently,Public,
14171,Box Elder County School District (Utah). Department of Business Administration,Audit reports,1923-,Chronological,"These are reports prepared by external auditors examining and verifying the school district's financial activities for the year. ""The audit required for any fiscal year shall be completed within six calendar months after the close of the fiscal year"" (UCA 51-2-2 (1991)). The audit is required to include ""the financial statements; the auditor's opinion on the financial statements; a statement by the auditor expressing positive assurance of compliance with state fiscal laws identified by the state auditor; a copy of the auditor's letter to management that identified any material weaknesses in internal controls discovered by the auditor and other financial issues related to the expenditure of funds received from federal\, state\, or local governments to be considered by management; and management's response to the specific recommendations"" (UCA 51-2-3(1) (1991)).",Retain permanently,Public,
24289,Department of Transportation. Office of Community Relations,Official photographs,1964-1998.,Chronological.,"Photographs and audiovisual documentation of scenic areas\, road construction\, road damage\, and events sponsored or funded by the agency. Also included are narrative audio or audiovisual coverage of agency activities.,Records which document an agency's history. Includes scrapbooks\, photographs\, articles\, program notes and information about events and programs sponsored or funded by an agency. May also include narrative audio and audiovisual agency histories.",,Public,2.20 cubic feet
20220,Lieutenant Governor,City and town information files (incorporation papers),1888-,Alphabetical by city or town.,"These records contain informational documents about Utah's cities and towns. Some of the information the records may include are: articles of incorporation of cities\, documents of annexations made by the municipalities and\, in some cases such as Soldier Summit\, dissolution of incorporated cities or towns. The records also contain plat maps of the incorporated areas.",Permanent. Retain until administrative need ends,Public,9.00 cubic feet 8 microfilm reels
3761,Piute County (Utah). County Clerk,Incorporation case files,1891-1961.,"Alphabetical by name of company, thereunder by date filed","Incorporation Case Files contain at a minimum the original articles of incorporation and any subsequent amendments to corporations. Some files also contain notices to pay licensing fees and taxes\, oaths of office for corporate officers\, annual reports\, correspondence\, or other miscellaneous documents. Case files are created during the length of a corporation's duration. The case file is generated when companies incorporate within Piute County and serve as evidence of""due incorporation of the corporation [UCA 16-2]."" Articles of incorporation constitute a contract between the state and corporation\, between corporation and stockholders\, and between the stockholders and state. The articles of incorporation,record the following: names of the incorporators and their places of residence\, the length of the corporation's duration\, the pursuit of business agreed upon\, amount of stock each shareholder receives\, description of stock classes\, number of kind of corporate officers\, and the number of directors necessary to transact corporate business. The series ended in 1961 when the Division of Corporations was created.",,Public,1.00 cubic foot
17893,Washington County (Utah). County Clerk,Incorporation case files,1891-1961.,Alphabetical by company name,"Incorporation Case Files contain at a minimum the original articles of incorporation and any subsequent amendments to corporations. Some files also contain notices to pay licensing fees and taxes\, oaths of office for corporate officers\, annual reports\, correspondence\, or other miscellaneous documents. Case files are created during the length of a corporation's duration. The case file is generated when companies incorporate within Washington County and serve as evidence of""due incorporation of the corporation"" [UCA 16-2]. Articles of incorporation constitute a contract between the state and corporation\, between corporation and stockholders\, and between the stockholders and state. The articles of incorporation record the following: names of the incorporators and their places of residence\, the length of the corporation's duration\, the pursuit of business agreed upon\, amount of stock each shareholder receives\, description of stock classes\, number of kind of corporate officers\, and the numb,er of directors necessary to transact corporate business. The series ended in 1961 when registration of corporations was transferred to the State government and the Division of Corporations was created. Even though the series officially ended in 1961\, several case files and documents were added to the series after that date.",,Public,9 microfilm reels
5015,Uintah County (Utah). County Clerk,Incorporation case files,1891-1961.,"Alphabetical by name of company, thereunder by date filed","Incorporation Case Files contain at a minimum the original articles of incorporation and any subsequent amendments to corporations. Some files also contain notices to pay licensing fees and taxes\, oaths of office for corporate officers\, annual reports\, correspondence\, or other miscellaneous documents. Case files are created during the length of a corporation's duration. The case file is generated when companies incorporate within Uintah County and serve as evidence of""due incorporation of the corporation [UCA 16-2]."" Articles of incorporation constitute a contract between the state and corporation\, between corporation and stockholders\, and between the stockholders and state. The articles of incorporation record the following: names of the,incorporators and their places of residence\, the length of the corporation's duration\, the pursuit of business agreed upon\, amount of stock each shareholder receives\, description of stock classes\, number of kind of corporate officers\, and the number of directors necessary to transact corporate business. The series ended in 1961 when the Division of Corporations was created.",,Public,4 microfilm reels
28164,Logan (Utah). Parks and Recreation,Cemetery maps,Undated.,Roughly chronological.,"These books contain maps of the cemetery. They are used daily to locate specific grave sites. These books include index\, plat\, and lot pages. The cemetery may only have a single wall map which serves as a key to locating specific graves.",,Public,0.05 cubic foot
206,Governor Dern,Colorado River Compact subject file,1926-1932.,Alphabetical by topic.,"This series contains correspondence\, memorandum\, minutes\, and reports pertaining to Utah's rights and responsibilities as a member of the seven-state Colorado River Compact. These are executive level records created and maintained by the office of Governor George Dern\, who acted as the principal agent for Utah on issues related to the 1922 Colorado River Compact. The records here reflect Utah's interaction with other states on Colorado River issues\, as well as negotiations and discussions on the 1928 Boulder Canyon Project\, which had the effect of specifying annual allotments of water from the Colorado River for the lower basin states of Arizona\, Nevada\, and California.",,Public,1.00 cubic foot 5 microfilm reels
209,Governor Dern,Speeches,1914-1933.,Chronological.,"Speeches\, addresses\, and comments. Remarks made at formal ceremonies and during interviews by heads of agencies or their senior assistants concerning the programs of their agencies. The format selected may be paper\, video tape\, motion picture film\, CD\, DVD\, etc.",,Public,0.35 cubic foot 1 microfilm reel
2794,Division of Archives and Records Service,Military separation forms and benefit records,1917-1979.,Alphabetical by surname.,"In an effort to document the military service of Utah residents from settlement of the territory until the present day\, the Utah State Archives collected service records from all branches of the U.S. military\, selective service documents\, and veterans' education and training forms. Occasionally\, copies of documents that identified military service people by name were added to the series from other local government records\, newspapers\, and published sources. Most of the records document military service during World War II\, but there are also some records from World War I and post World War II. Most frequent are various forms verifying separation from all the branches of military service. These record personal data about the service person\, transfer and,discharge data\, selective service data\, military service data\, Veterans Administration insurance and pay information\, and authentication and signatures. There are numerous forms documenting the eligibility of veterans for educational training\, along with their training and education records from the University of Utah. Applications for exemption from paying property tax from the 1930s are found infrequently throughout the series. Rarely\, other types of records were filed with the series. Included in this category are newspaper clippings\, muster rolls from the Mormon Battalion\, and lists of military personnel from Utah killed during World War II. The records were given to the Utah State Historical Society by the Utah office of,the U.S. Selective Service sometime after World War II. Records of service since that time were added as they became available.",,Private,22.00 cubic feet
2233,Division of Archives and Records Service,Military records transfer organization correspondence,1968-1976.,Chronological by date.,"This series consists of letters of correspondence concerning the transfer of military records from the Selective Service system to the Utah State Archives. Although by this point the State Archives had grown beyond its origins as the military records section created by the 1957 Graves Registration Act\, it was still responsible for the forms and information for marking headstones of military veterans. Letters are from individuals including the director of the Selective Service System in Utah\, the Utah State Archivist to the Secretary of Defense\, Senator Frank E. Moss in support\, the United State Air Force personnel director\, and the Utah Adjutant General.",Permanent. Retain until administrative need ends,Public,
7338,Division of Archives and Records Service,Reformatting records,1983-,None.,"The agency provides information\, advice\, and reformatting services in order to ensure that records are preserved and accessible in the future. These records document reformatting processes and may include work orders\, log sheets\, completion notifications\, camera operator certificates\, and related correspondence.",Retain for 7 year(s),Public,
7323,Division of Archives and Records Service,Executive correspondence and subject files,1966-,Chronological by director.,"The agency administers the state's archives and records management programs\, including the establishment of archival standards\, the storage and preservation of records\, and providing access to records in archival custody. Records document the decision-making processes of executive officers as they create programs\, policies\, procedures\, and budgets\, and include all related research.",Permanent. Retain until separation,Public,52.70 cubic feet 5 microfilm reels
20899,Division of Archives and Records Service,Taking Stock: an inventory of information systems,1986-1987.,Numerical by volume number.,"Taking Stock\, volumes 1 and 2\, was published as the result of a collaborative project between the Office of Planning and Budget\, the Division of Information Technology Services\, and the State Archives. The intention was to inventory all automated information systems and associated data\, in order to provide managers with information that would help them manage their data processing operations. Volume 1 contains introductory and explanatory material and shows\, by means of flow charts\, data processing equipment extant at the time of the inventory in different agencies. Volume 2 is an inventory of systems currently used by different agencies when the inventory took place. This volume is organized by a number used for identification of a system in a data dictionary and includes a description of the data collected.",,Public,
21191,Division of Archives and Records Service,Series inventories,1984-2017.,Numerical by APPX assigned series number.,"Series inventories specifically identify the contents of each processed record series held by the Utah State Archives. The series inventory is the main finding aid used in the Research Center and provides the following information about a record series: Creating agency\, series title\, creation and ending dates\, total volume\, series description\, records arrangement; related records\, by series title and number\, research notes\, access restrictions\, processing notes\, and a container list. Some inventories may also include indexes to the series created by the Archives. The paper format of this series is kept in red binders in the Archives Research Center. A second format is available via the Archives web page\, and a third format used for updating the paper format is kept in a WordPerfect file.",Retain until superseded,Public,
21208,Division of Archives and Records Service,Reference guides,ca. 1980-,Alphabetical by topic.,"Research center staff use reference guides to identify likely series or agency resources--including local\, state\, or national repository and agency information--which will direct patrons to useful information. Documents may include Web page print-outs; topical listings of repositories\, including addresses and telephone numbers; fair use photocopies\, containing published e-mail addresses\, postal addresses\, names\, organizational or program information and holdings abstracts; and staff correspondence pertaining to previously researched requests. The reference guides are weeded periodically to assure that information is current.",Retain until administrative need ends,Public,
19750,Division of Archives and Records Service,Administrative assistant's subject files,1989-1997; 2010-2015.,By subject.,"Administrative working papers of Bob Draper\, and John Koerner\, former Administrative Supervisors. Contains policies and procedures\, personnel files\, conference information\, retreat and activities data\, organizational charts\, and other administrative information.",,Public,
22531,Division of Archives and Records Service,Information Practices Act revision files,1982-1991.,None.,"These files document the State Archives' attempts to revise the Information Practices Act. These attempts ultimately resulted in the appointment of a legislative task force which wrote the Government Records Access and Management Act (GRAMA)\,which was passed by the Utah State Legislature in 1991. These records were collected by Archives staff member\, Cherie Nash Willis\, the Information Practices Act officer. They include research on federal laws and other state laws; minutes and notes from various media/public interest groups\,and local government committees; draft bills; newspaper clippings; notes of telephone conversations; agenda and minutes of the Information Practices Task Force; various draft proposals; and related correspondence.",,Public,4.00 cubic feet
24052,Division of Archives and Records Service,Territorial criminal case files,i 1851-1858.,These case files are arranged numerically by document number. Document numbers were assigned in roughly chronological order.,"A compilation of miscellaneous documents from the earliest surviving territorial criminal cases from each of the three judicial districts was assembled (roughly in chronological order)\, indexed (by surname linked to page number)\, and microfilmed by the Utah State Archives (microfilm accession no. 60005). The dates of compilation and indexing are unknown; microfilming was done in November 1972). The compilation of documents and resulting film making up the series were linked to the First Judicial District. During the archival processing of the Third District case files (series 9802) in 1996\, the paper copy of documents filed in cases originating in the Third District were restored to that series while documents originating in other districts were identified and re-filed with the appropriate record series. The paper copy of the archives-produced index and the microfilm copy of the compiled documents survive.",,Public,1 microfilm reel
23898,Division of Archives and Records Service,Archives month posters,1998-,Chronological by date.,This series consists of posters done in conjunction with Archives Week/Month: 1998 Brown Bag (during lunch) presentations; 2001 Anniversary; 2002 Archives Month Activities (sponsored by the Utah Manuscripts Committee).,,Public,
23514,Division of Archives and Records Service,Harold Jacobsen funeral program,1990.,None.,"This booklet is a memorial booklet for Thomas Harold Andrew Jacobsen (1918-1990)\, who served as state archivist for 20 years. It includes the funeral program with family reminiscences\, copies of newspaper obituaries\, and other newspaper clippings from his career as archivist (1963-1983).",,Public,
26681,Division of Archives and Records Service,Direct duplicate project microfilm,undated.,Series number thereunder by film accession number.,Direct duplicate copies of microfilm replicated by the micrographics section of the State Archives as part of their inventory of holdings in Perpetual Storage.,Permanent. Retain for 1 year(s),Public,
28877,Division of Archives and Records Service,Military reconnaissance survey reports,1918-1919.,Generally alphabetical by county.,This series contains reports of surveys done of various areas around the state. The reports appear to have been created to assess the conditions in those areas in the event they were to be used in military operations.,,Public,
27810,Division of Archives and Records Service,Government reference publications,1896-2014.,Chronological.,"This series consists of publications not compiled by\, written or created by state of local government agencies. These publications about government were created by various third-parties often for the benefit of those interacting with the government entities. They are useful as historical information about agencies throughout the history of Utah.",Permanent. Retain for 1 year(s),Public,
30839,Division of Archives and Records Service,Customer account records,2012-,"Database by customer name, thereunder database by entity name.","These records are used to track customers who interact with the Division for the purposes of certifying as records officers; consulting with staff regarding records management and GRAMA requests or appeals; and reformatting\, storing or researching records. These records help fulfill State Archive's mandate in Utah Code 63A-12-101 (2023). Information includes name\, email address\, work phone number\, work address\, governmental entity they are associated with\, records management role they fill\, certification assignment and status\, and notes about their interactions with staff.",Retain for 3 year(s) after final action,Public,
84577,Division of Archives and Records Service,Municipalities of Utah,1983.,none,"This is an index of municipality records that have been microfilmed or are waiting to be filmed. This was a COM operation\, job # ARC 14 which was produced only in 1983. This index includes cities\, counties\, previous names of cities and counties\, incorporations dates\, and types of records that they have.",,Public,
20325,State Records Committee,Decisions and orders,1992-,"Chronological by date, thereunder numerical by order number.","These records are the signed decisions and orders that are issued by the State Records Committee. A decision and order is issued no later than seven days following each appeal hearing. The State Records Committee has authority to grant the petition\, either whole or in part\, or they may elect to uphold the government entity's position. The order is a statement which justifies the decision of the State Records Committee and provides a description of the record\, or portions of the record\, to which access has been ordered. Instructions for appealing the State Records Committee's decision are included in a statement with the order. The order is numbered\, dated\, and signed by the committee chairman. A certificate of mailing noting the names of the parties receiving a copy of the order is signed and dated by the executive secretary.",Permanent. Retain for 2 year(s),Public,2.00 cubic feet 1 microfilm reel
24024,State Records Committee,Meeting attendee sign-in rolls,1998-,Chronological by State Records Committee meeting date,"These are records of attendees of State Records Committee meetings. Includes both participants and interested parties. Information includes name and affiliation. Sign-in sheets created prior to 1998 are maintained in the case files. With the increased number of appeal hearings\, a separate record series was created. The information is recorded in the meeting minutes.",Retain for 6 month(s),Public,
30271,State Records Committee,Closed meeting recordings and minutes,1988-,Chronological.,"These recordings and meeting minutes document the closed portions of State Records Committee meetings and appeal hearings. Records document discussions of the committee while in closed session\, in accordance with Utah Code 52-4-206 (2018).",Permanent. Retain for 7 year(s),Protected,0.20 cubic foot
29699,Utah State Historical Records Advisory Board,National Historical Publications and Records Commission (NHPRC) grant records,1977,Chronological.,"These records support the agency's function to review grant proposals from organizations in Utah\, which the agency then submits to the National Historical Publications and Records Commission (NHPRC). Records include grant applications and related disbursements.",Retain for 7 year(s) after final action,Public,
9778,Department of Government Operations,Travel reimbursement requests,1985-,None.,Documents request made by traveler for reimbursement of out-of pocket expenses.,Retain for 3 year(s),Public,
30512,Department of Government Operations,Executive correspondence,2021-,Chronological.,"Incoming and outgoing business-related correspondence\, regardless of format or mode of transmission\, that provides unique information relating to the functions\, policies\, procedures or programs of a state agency. These records document executive decisions made regarding agency interests. Executive decision makers may include the Director\, Chief Administrative Officer\, Public Information Officer or other internal administrators as identified by the executive office.",Permanent. Retain for 5 year(s) after separation,Public,
11872,Department of Administrative Services.$bDivision of Administrative Rules,Administrative records,1983-1993.,Alphabetical by subject.,"These files include the complete history of the Division of Administrative Rules from the time of its inception. Subjects include budget records\, correspondence\, data processing development\, legal issues\, news articles and press releases\, office development\, policies\, unit organization\, rulemaking research\, administrative code development\, publication development\, rulewriting manual development\, personnel records of all former and present employees\, Executive Rules Review Committee information\, related legislative information\, National Association of Secretaries of State\, Administrative Codes and Registers (NASS/ACR) information\, and other related information.",Permanent. Retain for 5 year(s),Public,
13190,Department of Administrative Services.$bDivision of Administrative Rules,William S. Callaghan Remembered by His Colleagues and Friends,1992-1993.,Alphabetical by the name of the writer.,This series includes one volume which was compiled by the Department of Administrative Services and Division of Administrative Rules. The volume functions as a compilation of letters written by William S. Callaghan's colleagues and friends and dedicated to his children.,,Public,0.20 cubic foot
23021,Department of Administrative Services.$bDivision of Administrative Rules,Non-substantive rule change files,1987-1989.,Numerical by file number.,"These files are the official copies of proposed changes to administrative rules/proposals filed in accordance with the Administrative Rulemaking Act (UCA 63-46A {2000}). The files included in this series are only those proposals which do not alter the meaning of the existing rule\, but may serve to correct typographic errors\, or make slight language changes.",,Public,2 microfilm reels
84550,Utah. Office of Administrative Rules.,Administrative Rules index card file,1973-1987.,Alphabetical.,"The function of this index card file is to track the actions taken on each rule. The index is in two sections: ""Adopted Rules"" and ""Proposed Rules"". After 28 April 1985\, only a single card was used for each action. The 3 X 5 cards are filed for each proposed and adopted rule noting action taken. The cards include code number\, rule title\, date filed\, hearing date\, and other information relating to the promulgation of rules. This card file system was discontinued 1 July 1987 with the codification of Utah's rules in an Administrative Code and the expansion of the Rules Register. See records series #84559 and #84327.",,Public,
10900,Department of Government Operations. Office of Administrative Rules,Publications,1986-,Chronological.,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",Permanent. Retain for 2 year(s),Public,0.20 cubic foot
27277,Division of Fleet Operations,Complaint case files,2009-,Chronological by date of complaint.,"This series documents complaints received concerning vehicles used for the purpose of and employees driving while conducting official government business. Information is used to provide better management of fleet vehicles and improved driving by government employees. Information includes names\, addresses\, phone numbers\, identifying vehicle information\, and other related information. Some complaints are anonymous.",Retain for 7 year(s) after resolution of issue,Private,
80031,Division of Fleet Operations,Affidavits for special exempt plates,1982-,Numerical by license number,"These records are used to justify why an unmarked state car should not have a state exempt license plate. The law requires that all state cars have a state exempt license plate. In certain circumstances\, however\, this law is excused because the state vehicle should not identifiable as a state car. Tax Commission's Motor Vehicles office also gets a copy of this record. The information includes agency\, division\, department\, vehicle id number\, make\, model\, license number\, justification\, authorizing signature\, and who would being using the vehicle.",Retain until disposition of asset,Private,
80034,Division of Fleet Operations,Accident transmittal letters,1982-2014.,Numerical by license number,"Internal or external correspondence regarding general program information duplicated elsewhere\, which does not include policy decisions or directives\, how the office is organized\, how it functions\, its pattern of action\, procedures\, or achievements. Includes electronic mail that communicates the above.",Retain for 3 year(s) after resolution of issue,Public,
2803,Division of Facilities Construction and Management,Director correspondence,1981-,Chronological.,"Business-related correspondence which provide unique information about agency functions\, policies\, procedures\, or programs. These are are from the Director's office and is filed separately from project files.",Permanent. Retain for 5 year(s),Public,
17927,Division of Facilities Construction and Management,Unsuccessful leasing proposals,1974-,Alphabetical by department or city.,"These records consist of Requests for Proposals (RFPs) on leased space for all agencies within Utah State Government that were rejected. Information includes cost\, lessor names\, locations\, zoning\, space available\, remarks\, and notarized statement and signature.",Retain for 1 year(s),Public,
80355,Division of Facilities Construction and Management,Special project research files,1963-2013.,"alphabetical by agency, subject, location.","These are recurring and one time project files dealing with such projects as property appraisals\, soil analysis\, and topographical surveys. Most of these files are created when a project is started. They are not filed by date so retreival of certain files by date will be difficult. It is recommended that the filing scheme be changed to reflect some sort of chronological order.",Permanent. Retain for 4 year(s),Public,
80416,Division of Facilities Construction and Management,Non-awarded proposals for design/construction projects,1985-,numerical by project number,"In some instances a project may include both the design and construction being performed by the same vendor. Under these circumstances\, the unawarded proposals are separated from the general project files and filed separately. INCLUDES proposals\, drawings\, specifications\, and correspondence.",Retain for 1 year(s),,
80415,Division of Facilities Construction and Management,Non-awarded architectural proposals,1983-,None.,"These are letters of interest submitted by architectural firms upon request for proposed design projects. The proposal with plans and specifications\, brochures\, correspondence\, and statements on their qualifications to do the job are included.",Retain for 1 year(s),Protected,
80314,Division of Facilities Construction and Management,Maintenance history of inventoried equipment summary reports,1988-,Alphabetical by building,"This is a summary report of all scheduled and nonscheduled maintenance performed by the state's maintenance crews on building equipment. INCLUDES equipment data\, cost of maintenance\, number of days of scheduled maintenance\, number of days of unscheduled maintenance\, and the type of maintenance performed.",Retain for 15 year(s),,
80390,Division of Facilities Construction and Management,Vendor architectural and engineering proposed plans,1973-2013.,Chronological.,"These are proposals for construction sent to DFCM by bidding contractors for planned construction. These plans were filmed by Dodge/Scam\, Inc. for their specific interests. What the criteria for this interest was\, is unknown. Includes bid specifications and plans.",Permanent. Retain for 5 year(s),Public,
80398,Division of Facilities Construction and Management,State building construction plans,1912-,Numerical by index number.,"This record series consists of plans and supporting documentation for every state building as it was approved and built. They are used as a reference for remodeling\, renovation\, and maintenance within the building. They are also used to identify characteristics of each property and delineate property boundaries. Records include drawings\, tracings and blueprints used to identify characteristics of each property\, delineate property boundaries\, and document construction and remodeling of state owned or managed buildings and properties. Specific records include property surveys\, preliminary submittals\, site drawings\, site plans\, review sets\, bid sets\, construction drawings\, stick sets\, and as-built plans.,Final plans and specifications for approved and constructed state buildings.",Permanent. Retain for 50 year(s),Public,
9723,Division of Purchasing,Protest hearings and decisions,1983-1985.,Chronological.,"Transcripts of hearings conducted as part of the regulatory process and hearings on proposed rules and changes; they may be maintained with related information including meeting notices\, proofs of publications\, meeting minutes\, and the conclusions reached. May include audio and video recordings if minutes are not taken.",,Public,
16585,Department of Government Operations. Division of Purchasing and General Services,Appeals and exhibits for administrative hearings of procurement,1981-,Chronological,"These are records of the appeals made to the Procurement Board with any substantiating evidence produced at the hearing. The final results of the board's decisions are also kept in these files. Includes appeals\, responses to the appeals\, exhibits\, and the board's decisions.",Permanent. Retain for 5 year(s),Public,
16590,Department of Government Operations. Division of Purchasing and General Services,Vendor's guide to purchasing,1984-,Chronological,"These manuals provide guidelines on how to submit bids to state agencies or purchasing; how to do business with the Division of Purchasing; and\, how bids will be evaluated. Includes procedures on how to make bids and a table of commodity codes.",Retain for 4 year(s),,
16592,Department of Government Operations. Division of Purchasing and General Services,Purchase orders,1974-,Numerical by control number.,These orders are used to document a purchase transaction for expenditures over $50 and to notify an agency of purchase approval.,Retain for 12 year(s),Public,
23309,Department of Government Operations. Division of Purchasing and General Services,Publications,1970-,Chronological.,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",Permanent. Retain until administrative need ends,Public,1 microfilm reel
29901,Department of Government Operations. Division of Purchasing and General Services,Agency contracts,1986-,,These records are contracts specific to one agency.,Retain for 7 year(s) after final action,Public,
80977,Department of Government Operations. Division of Purchasing and General Services,Active vendor bidder registration application,1984-,Alphabetical by vendor name,"The vendor application is the source document that Purchasing uses to input information about vendors into the Automated Information Mailing System (AIMS) database. Each vendor submits an application and a fee. A qualified applicant's information is input into a master bidder file. Whenever an appropriate opportunity to bid exists\, a qualified vendor list is generated by the database\, and eligible vendors are notified. Application information includes the vendor's name\, mailing addresses\, type of business\, whether it is owned by a woman or minority\, federal tax I.D. number\, number of Utah employees\, total number of employees\, number of years in business\, where incorporated\, signatures of persons authorized to bid and make contracts\, and commodities codes.",Retain for 2 year(s),Public,
80990,Department of Government Operations. Division of Purchasing and General Services,Bidder list master file,1986-,none,"This file supports the Bidder Master by indicating what commodities and services a bidder has been asked to quote on\, what they responded on\, and how many bids were awarded to a particular vendor/bidder. The file records procurement action statistics for the current and prior fiscal years to assist buyers with utilization and management of the information. It is also used to determine which vendors are eligible to bid on specific requests for quotations. Includes bidder reference number\, reference notes\, status of bidder\, status date\, most recent Request for Quotation (RFQ) date\, all current year's RFQ's\, prior year's RFQ's\, most recent no-response date\, and current year's no-response date.__This is a master file of,automated data system\, file key: AIMS.",Retain for 1 year(s),Public,
81002,Department of Government Operations. Division of Purchasing and General Services,Budget estimates files,1990-,none,"Copies of budget estimates and justification prepared or consolidated in formally organized budget offices. Included are appropriation language sheets\, narrative statements\, workload/expansion plans and related schedules and data.",Permanent. Retain for 5 year(s),Public,
80989,Department of Government Operations. Division of Purchasing and General Services,Bidder master file,1986-,none,"This is the primary file for supplying data for a bid request package. This tracks all vendors approved by the Division of Purchasing as eligible for participation within the state procurement system. The vendor application is the source document for this file. Includes bidder reference number\, vendor's name\, minority ownership code\, women/minority certification\, federal identification prefix\, number of years in business\, number of Utah employees\, number of employees\, location code\, description of location\, type of business\, woman ownership code\, application date\, and current status of eligibility. This is a master file of automated data system\, file key: AIMS.",Retain for 1 year(s),Public,
81010,Department of Government Operations. Division of Purchasing and General Services,Deposits to the Treasurer,undated,none,Cash receipt transaction forms accompanying agency deposits to the State Treasurer's Office.,Retain for 3 year(s),Public,
81012,Department of Government Operations. Division of Purchasing and General Services,Freight files,undated,none,"Records relating to freight\, consisting of export certificates\, transit certificates\, demurrage card\, record books\, shipping documents pertinent to freight classification\, memorandum copies of government or commercial bills of lading\, shortage and demurrage reports\, and all supporting documents\, including records relating to the shipment of household goods.",Retain for 3 year(s),Public,
1055,Office of Personnel Management,Certification requests,1960-1970.,Alphanumerical,"Coded forms and weekly reports showing attempts to certify for various state positions from registers. Gives department\, position and grade\, salary and whether new position or replacement plus forms tabulating number of certification made by the personnel office.",Permanent. Retain for 1 year(s),,
1013,Division of Human Resource Management,Publications,1961-,Chronological by date.,"These records are publications about department administration\, legal matters\, fiscal and financial operations\, employment\, personnel\, job classification\, salaries\, affirmative action\, sexual harassment\, and all other activities and functions of the Department of Human Resource Management. These records are publications as defined by general retention schedule GRS-1678: Publications.",Permanent. Retain for 3 year(s),Public,1.00 cubic foot 1 microfilm reel
4199,Department of Human Resource Management,Job bulletins,1964-2003.,Chronological by week,"This records series is created to alert the public and state employees of job openings in the state. Initially this was a printed bulletin. Now\, this record series is updated weekly and advertised on the Department of Human Resource Management's internet homepage. The records list job title\, agency of employment\, a short description of job expectations\, location\, merit status\, salary and benefit information\, work hours\, and other pertinent information. The recruitment opening and closing periods are also included.",,Public,
2639,Office of Personnel Management,County correspondence,1970-1975.,Alphanumerical.,,Permanent. Retain for 1 year(s),,
19312,Division of Human Resource Management,Position classification grievance files,1993-,"Alphabetical by agency, thereunder by date.","These records document the position classification grievance process described in Utah Code 67-19-31 (2008). After a career service position has been assigned to a new class specification\, the employee may grieve the determination to the classification grievance panel. The panel then hears the grievance\, reviews applicable records\, and makes a recommendation to the executive director of the Department of Human Resource Management (DHRM). The executive director then makes a decision\, which may be appealed by either party. Records may include grievance submissions\, original analyst's recommendation\, the panel's recommendation\, the executive director's decision\, and related records.",Retain for 3 year(s) after case is closed,Private,
26643,Division of Human Resource Management,Employment eligibility verification (Form I-9),2007-,Alphabetical by name.,"These records are used to ensure a new hire's eligibility to work in the United States. Records contain the form I-9--Employment Eligibility Verification Form--and related documentation required to comply with the United States Department of Homeland Security\, United State Citizenship and Immigration Services\, and Handbook for Employers\, M-274. Records may include copies of U.S. passport\, permanent resident card\, alien registration receipt card\, unexpired foreign passport\, unexpired employment authorization document\, driver's license\, government ID card\, U.S. military card\, draft record\, social security card\, birth certificate\, and/or any other acceptable documents listed on the Form I-9. The original I-9 form and related documentation are kept separate from the personnel file. Paper records for transferred employees are forwarded to the receiving agency's human resource office.","Retain for 3 year(s) after date of hire or for 1 year(s) after separation, whichever is later",Exempt,
25703,Department of Human Resource Management,Human Resource Enterprise database,1996-2018.,Database.,"Information in the Human Resource Enterprise(HRE) database is entered at the time of new hire and continues to accumulate actions regarding the individual's employment with the State of Utah. The information is used as a record to document new hire/rehires\, training\, employee evaluations\, employee status\, leave actions\, medical documents\, termination\, assignments\, salary changes\, certificates\, licenses\, education\, work schedule\, retirement\, leave accrual\, benefits\, security access\, and employee information. Department of Human Resource Management Rule R477-2(6)(2017) states that: ""Upon employee separation\, DHRM shall retain electronic records for thirty years. Agency hard copy records shall be retained at the agency for a minimum of two years\, and then transferred to the State Record Center to be retained according to the record retention schedule.""",Retain for 65 year(s),Private,
25710,Division of Human Resource Management,Recruitment files,1980-,"Alphabetical by agency, thereunder by date.","These records support the agency's mandate to ""design and administer the state recruitment and selection system"" (Utah Code 67-19-6(1)(d) (2018))\, as detailed by Utah Administrative Code R477-4: Filling Positions (2020). Records include all materials used in the hiring process\, such as job applications\, resumes\, candidate tests and evaluations\, references\, interview questions\, certifications and licenses\, position analyses\, and related records.",Retain for 2 year(s),Protected,
25643,Department of Human Resource Management,Equal Employment Opportunity(EEO) discrimination complaint files,1975-2018.,Chronological,"Official complaint files containing complaints\, related correspondence\, reports\, exhibits\, withdrawal notices\, copies of decisions\, and other records as described in 29 CFR 1613.222.",Retain for 7 year(s),Public,
25701,Division of Human Resource Management,House Bill 330 conversion report,1994.,Chronological.,"This is a report detailing those affected by the House Bill 330 Conversion. According to the law\, state employees that met certain requirements were exempt from career service (merit) provisions\, as outlined in the UCA 67-19-15.1\, and had the option to voluntarily convert to career service exempt positions or remain as career service employees without any pressure from administration. The report documents which employees converted and those who did not.",Retain for 30 year(s),Private,
27715,Division of Human Resource Management,Governor's Award for Excellence nomination and selection files,2011-,Chronological.,"These records document part of the Governor's Awards for Excellence program\, an annual award program which recognizes employee accomplishments from the preceding calendar year. Awardee nominations are submitted to the Department of Human Resource Management (DHRM) by executive directors of state agencies\, along with a narrative of the awardee's specific performance\, reasons why the awardee should be recognized\, and any supporting documentation. Records include nomination and selection forms and related records. The actual award\, program\, and photographs of the event are maintained by the governor's office.",Retain for 5 year(s),Public,
29871,Division of Human Resource Management,Audit reports,2017-,Chronological by completion date.,"These are reports produced as a result of internal or external audits regarding DHRM workflows and other work processes\, programs\, or operations. The audits may be compliance\, performance\, or other in nature.",Permanent. Retain for 10 year(s),Public,
81576,Division of Human Resource Management,Administrative rules working files,1979-,"Chronological by year, thereunder numerical by rule number.","These are working papers\, tracking documents\, and analytic studies of policies used in the formulation of administrative rules for the Department of Human Resource Management. These records include correspondence from agencies and interest groups\, information received from public hearings\, public comments received in connection with public hearings\, and draft copies used in the formulation and revising of administrative rules.",Permanent. Retain for 20 year(s),Public,1.00 cubic foot
81580,Division of Human Resource Management,Classification studies,1979-,None.,"These studies are part of the Department's mandate to ""prepare\, maintain\, and revise a position classification plan for each employee position..."" (Utah Code 67-19-12(3) (2017)). The studies are used to appraise classification titles and specifications such as duties\, educational requirements\, and respective salary ranges. Final decisions are reflected in the job and position descriptions records.",Retain for 5 year(s),Public,
81594,Department of Human Resource Management,Employee Assistance Program correspondence files,1983-1995.,none,"This is correspondence of the director of the Employee Assistance Program (EAP) tracking the history and response of the Employee Assistance Program. These files include letters regarding development of program\, working agreements between program director and private agencies supporting the EAP\, names and addresses of correspondents\, letters and responses in relation to the program but not concerning individuals.",Permanent. Retain for 3 year(s),Private,
81630,Department of Human Resource Management,Bureau of Staffing and Employee Services policies and procedures files,1983-[ca. 2000].,none,"These are policies and procedures regarding the operation and the administration of the various programs in the bureau. This file includes memos\, sample letters\, procedures\, guidelines\, and forms for the various functions of the bureau.",Permanent. Retain for 4 year(s),,
81631,Division of Human Resource Management,Classification review requests,1981-,"Alphabetical by agency, thereunder chronological.","These Classification Review Request (CRR) records are used to create new positions\, abolish old positions\, or change existing state employment jobs or positions. They may include department/division name\, effective date\, justification statement\, detail position record number\, signature of Human Resource Analyst or Specialist\, and any additional documentation that is provided such as organizational charts\, performance plans\, job descriptions/job analysis\, position analysis\, or other related records.",Retain for 3 year(s),Public,
28746,Division of Risk Management,Training program records,1993-,Alphabetical by program name,"These records support the agency's function to implement risk management and loss prevention programs for state agencies (Utah Code 63A-4-101(2)(c)(2006)). These records document training programs created to instruct Utah State Government employees in methods for reducing potential risks\, accidents\, or losses of state assets\, property\, as well as personnel. Records may include syllabi\, manuals\, textbooks\, audio-visual presentations\, and related materials.",Permanent. Retain for 1 year(s),Public,
598,Division of Archives and Records Service,Publications,1959-,Chronological by date.,"These records support the agency's function to establish standards\, procedures\, and techniques for the effective management and physical care of records (Utah Code 63A-12-101(2)(e)(2010)). Records include information pamphlets\, guidelines\, standards\, tools\, and other publications.",Permanent. Retain for 3 year(s),Public,2.00 cubic feet
7330,Division of Archives and Records Service,Historic Records Disposition Request forms approved by the State Records Committee,1944-1983.,Numerical by Records Disposition Request number.,"These documents were used by state agencies to petition the State Records Committee for retention and classification of records series by Utah State government and its political subdivisions. These records include agency name and address\, record series title and description\, archives control number\, location of records\, quantity or volume\, statutory retention\, agency recommendations for retention\, signature of agency records officer\, signature of agency head\, date\, State Records Committee decisions\, and signatures of the State Records Committee members.",,Public,3 microfilm reels
7333,Division of Archives and Records Service,Key to privacy annual reports,i 1975-1991.,Chronological.,"This is a report to the citizens of Utah concerning the personal information held by each State agency and the access to that information. It is published yearly and presented to the Governor and the legislature of the State of Utah. Citizens may obtain a copy from the Archives. This identifies those records series which contain personal information as reported by Utah State Government offices pursuant to the Utah State Information Practices Act (IPA) (UCA 62-3-85.2) and later the Government Records Access and Management Act (GRAMA) (UCA 63-2-101 thru 909) (1991). This report\, which is generated from the Archive's local (records management) system\, includes agency name and address\, responsible authority or chief administrative officer\, agency records officer\, records series title and description\, personal,data elements contained in record series\, reasons for the collection of personal information on individuals\, and designated classification(s).",,Public,4 microfilm reels
7337,Division of Archives and Records Service,Certificates of destruction for microfilmed records,i 1974-2019.,Alphabetical by agency name.,"This record documents permission to destroy paper records after micofilming per the instruction of the State Records Committee. The record includes record series title\, material covered\, number of microfilm rolls\, camera number\, camera operator's name\, instructions for destruction\, as well as dates and authorization.",Retain permanently,Public,
6131,Division of Archives and Records Service,Mexican border campaign service cards,i 1916-1917.,Alphabetical by veteran's surname.,"This reel is a copy of cards which provide brief data on members of the Utah National Guard who served in the Mexican border campaign against Pancho Villa. The cards were created by the Military Records Section as part of a comprehensive effort to compile data on all Utah veterans. The cards provide the individual's name; rank; enlistment date\, place\, and troop; and place and date he was mustered out (discharged).",,,1 microfilm reel
7326,Division of Archives and Records Service,Budget and operational working files,i 1983-,None.,"These are working files for the operation and control administration services of the Division of Archives pertaining to employees\, assets\, equipment\, and facilities. These records include department-wide memos\, division budget working papers\, building changes by the Division of Facilities Construction and Management (DFCM)\, report of Division's fixed assets\, employee incentive award applications\, employee job interview questions and ratings\, personnel register of professional positions\, furniture procurement contracts\, space utilization reports\, strategic planning reports\, and minutes of supervisors' meetings.",Retain for 7 year(s),Public,
11575,Division of Archives and Records Service,Monthly reports,1970-1980.,Chronological by date.,Provides statistics on the various activities of the archives.,,Public,
11576,Division of Archives and Records Service,Annual reports,1956-1983.,Chronological by date.,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",,Public,
10561,Division of Archives and Records Service,Publications,1900-1971.,alphabetical by agency name.,This series is a microfilm compilation of publications produced by various state and local government agencies. They were printed by the archives and filmed together.,,,72 microfilm reels
10593,Division of Archives and Records Service,Project files,1951-,None.,"These records are created by staff to track ongoing projects through to completion. Information includes notes\, reports\, tasks and related records.",Retain for 1 year(s) after end of project or program,Public,
19325,Division of Archives and Records Service,Merge requests,1992-,Numerical by series number deleted from the computer system.,"These records are created and used by agency staff to compare two record series that exist simultaneously in the local system. These reports are used to compare redundant series and includes all record series data for the two series\, such as description\, retention\, and location of holdings.",Retain for 10 year(s),Public,
12236,Division of Archives and Records Service,Records management information systems survey,1992-1993.,"Geographical by state, thereunder by vendor.","Studies and system analyses conducted before program change\, the purchase\, installation\, or replacement of any technology or equipment. May include studies and systems analyses for the initial establishment\, major changes for program\, equipment\, or technology changes.",,Public,
18069,Division of Archives and Records Service,State Constitution Symposium student paper contest records,1995.,Alphabetical by subject.,"These records document the student paper contest sponsored by the Utah State Archives as part of their Utah State Constitution centennial celebration. Student papers were solicited from elementary\, middle/junior high and high schools across Utah. Certificates and U.S. savings bonds were presented to first and second place winners in each of the three divisions (elementary\, junior high/middle school\, and high school). Certificates were also awarded to honorable mentions in the elementary and junior high/middle school divisions. First and second prize winners read their papers at the State Constitution Symposium held on May 8\, 1995 in the historic Salt Lake City-County Building. These records include correspondence\, notifications\, judging,information\, symposium program\, and student papers.",,Public,
17520,Division of Archives and Records Service,Microfilming manuals,1950-1998.,By camera type.,Manufacturers' equipment manuals for microfilming cameras.,,Public,2 microfilm reels
18199,Division of Archives and Records Service,Training rolls and evaluations,1987-,Chronological.,"Evaluations and rolls are created to measure the usefulness of training events and materials to the participants. The information is used to determine future training development and conference topics. Information includes class rolls\, registration records\, date\, title of training\, ratings\, and comments about the participants' training experience. These records may reside in a third-party application.",Retain for 6 year(s),Public,
24015,Division of Archives and Records Service,Training presentations and materials,1987-,Chronological.,"The agency provides records management\, access\, and preservation training to records officers and other interested parties per Utah Code 63A-12-101(2)(h)(2019). These records document the records management standards and training curriculum established by the agency and disseminated to governmental entities throughout the state. Training materials are produced by staff and may be provided online or presented in person during classes\, conferences\, or similar events.",Permanent. Retain until superseded,Public,
23511,Division of Archives and Records Service,Television interview,1988.,None.,"This interview was conducted by Chris Vanocur\, KUTV\, channel 2 news\, of Val Wilson\, Utah State Archives regarding old\, obscure laws still on the books. It aired in October 1988; this recording was done on a VCR by a Department of Administrative Services Staff member and given to the Archives.",,Public,0.20 cubic foot
26574,Division of Archives and Records Service,Unaccessioned microfiche,1896-,Chronological by date.,Unaccessioned microfiche that needs further appraisal and dispositions determined.,Permanent. Retain for 1 year(s),Public,
26575,Division of Archives and Records Service,Unprocessed publications,1896-2007.,Alphabetical by department name.,This series is comprised of publications from assorted state agencies. Because state agency publications are ongoing the content of boxes within this series are constantly being added to and changed by Archives staff. This series was created as a holding series for publications moved out of Decker Lake. As they are processed the boxes are moved to the correct series under the corresponding agency. Using record series a project holders is no longer a practice at the Archives.,Permanent. Retain for 1 year(s),Public,1.00 cubic foot
26649,Division of Archives and Records Service,Millennial project files,1999-2006.,Alphabetically by name of municipality or county.,"Records created by agency administration to document the research\, creation and application of agency programs\, policies and procedures. May include correspondence\, policy and program case files\, and executive files documenting leadership roles and decision making processes.",,Public,
28272,Division of Archives and Records Service,Utah Public Notice Website records,2008-,"Alphabetical by agency, thereunder chronological by posting date.","These records support the agency's function to administer the Public Notice Website and maintain an archive of the information posted to it (Utah Code 63A-16-601(7)(c) (2023)). This series contains public information consisting of a public body's public notices\, minutes\, audio recordings\, and other materials that are required to be posted or linked to the Public Notice Website.",Permanent. Retain for 5 year(s),Public,
28600,Division of Archives and Records Service,Archives Month records,1998-,Chronological.,"These records support the agency's function to provide training and increase public awareness of historical records (Utah Code 63A-12-101(2)(H)(2010). Archives Month is an annual event hosted by the agency to support the Society of American Archivists efforts to raise awareness of the value of archives and archivists. Records document activities held by the agency every October and include posters\, governor declarations\, and records pertaining to planning and hosting events.",Permanent. Retain for 1 year(s),Public,
28273,Division of Archives and Records Service,Government records ombudsman reports,2011-,Chronological.,"This report is required by Utah Code 63A-12-111\, Public Records Management Act\, Government Records Ombudsman. The Legislature created a government records ombudsman during the 2012 General Legislative Session to act as a resource to the public in making records requests and in filing appeals associated with records requests and to assist government employees in responding to records requests or dealing with related appeals.",Permanent. Retain for 1 year(s),Public,
30228,Division of Archives and Records Service,Open Records Portal records requests and responses,2015-,Database.,"These are records requests submitted to governmental entities via the Open Records Portal\, as well as responses made via the Open Records Portal\, as per Utah Code 63A-12-114 (2021).",Retain for 5 year(s) or for 2 year(s) after final action,Public,
29761,Division of Archives and Records Service,Division historical artifacts,1985-,None.,"These artifacts are objects that have special historical significance because of their historic or evidentiary value and their association with the function and activity of a governmental entity. This series contains items used in our work\, such as the quilt that hung in the Research Room at the capitol.",,Public,0.50 cubic foot
29849,Division of Archives and Records Service,Highway 89 Collection records,2014-,,,,Public,0.50 cubic foot
29763,Division of Archives and Records Service,State Archives Building construction artifacts,2003-,None.,"This series contains various objects related to the construction of the State Archives Building from 2003-2004\, and the expansion of the building in 2018-2019. These artifacts are objects that have special historical significance because of their historic or evidentiary value and their association with the function and activity of a governmental entity.",Permanent. Retain for 5 year(s),Public,1.75 cubic feet
30448,Division of Archives and Records Service,Division audit records,1969-,Chronological.,"The agency administers the state's archives and records management programs\, including the establishment of archival standards\, the storage and preservation of records\, and providing access to records in archival custody. These records document studies and reports prepared and produced as a result of an internal or external audit of programs\, operations\, productivity\, performance\, or compliance.",Permanent. Retain for 10 year(s),Public,
2821,State Records Committee,Retention schedule approval records,1985-2019.,Chronological.,These records contain decisions on the retention and disposition of agency records series. The files are used to verify the establishment of retention schedules for governmental entities and are created by the Records Analysis Section of the Utah State Archives. Information includes agency records series and their corresponding retention and disposition schedules. These record series have been approved by the State Records Committee and are signed by the Executive Secretary documenting the approval.,Retain permanently,Public,6 microfilm reels
12118,State Records Committee,Appeal case files,1990-,"Chronological by date, thereunder numerical by case number.","These records document completed appeals to the State Records Committee regarding record request denials\, as described in Utah Code 63G-2-403 (2019) and Utah Administrative Code R35. Administrative Services\, Records Committee (2020). Records include petitioner's original records request submission and denial letter from agency\, notification to agency of a State Records Committee appeal\, agency's response to the State Records Committee appeal\, appeals filed with the district court\, subpoenas issued\, intervention requests for individuals whose legal interests may be substantially affected by the proceedings\, business confidentiality claims\, and related records. Incomplete appeal requests are not included in this schedule; they follow retention schedule #24025: Routine administrative correspondence.",Permanent. Retain for 2 year(s),Public,5.00 cubic feet 11 microfilm reels
20324,State Records Committee,Meeting audio and video recordings,1988-,Chronological,"These audio and video recordings document the State Records Committee meetings and appeal hearings. They are used to create the State Records Committee minutes. Recordings contain the testimony and evidence presented before the committee\, the discussions and motions made by the committee\, and the votes of the committee members.",Retain for 3 year(s) after approval of minutes,Public,
22050,State Records Committee,Administrative rule records,1998-,Chronological by date,"Provides a historical record of the development of administrative rules for the State Records Committee. The rules were created in response to news articles and at the request of the Legislative Administrative Rules Committee and revisions to the Government Records Access and Management Act during the 1999 Legislative session. Information includes copies of the proposed rules\, changes in the proposed rules\, rule analysis forms\, any comments received from the public\, copies of press releases regarding public hearings\, effective date forms and the final text of the rules.",Permanent. Retain for 3 year(s),Public,
29992,Department of Government Operations,Audit records,1995-,"Chronological by year, thereunder numerical by audit number.",These records document performance audits of programs within the Department of Administrative Services. Audits are performed by the Department's internal auditors or by a contracted internal auditor. Records include final reports and related correspondence.,Permanent. Retain for 10 year(s),Public,
7192,Department of Government Operations. Office of Administrative Rules,Administrative rules files,1973-,Numerical by file number.,"These records support the agency's function to record the receipt of all rules submitted by state governmental agencies authorized or required by law to make rules (Utah Code 63G-3-402(1)(b)(2010) & 63G-3-102(2)(2008)). These records document the changes in administrative law governing the state as well as the final published version. These records are the official copies of the administrative rule filings submitted in accordance with the Utah Administrative Rulemaking Act\, Title 63G. Records may also include materials incorporated by reference\, notice of effective date\, and pertinent correspondence.",Permanent. Retain for 2 year(s),Public,58.00 cubic feet 168 microfilm reels
23653,Division of Fleet Operations,Expenditure financial reports,1995-,Alphabetical by name.,"Records processed through the state accounting system that document the expenditure of cash and the appropriate supporting information. Includes payment invoices\, purchasing records\, and travel reimbursements.",Retain for 7 year(s),Public,
80035,Division of Fleet Operations,Vehicle repair work orders,1985-,Numerical by license number,Requests to perform maintenance on a vehicle and the actual work performed.,Retain until disposition of asset,Public,
80052,Division of Fleet Operations,Certificates of mileage,1979-,Numerical by license number,"These are certificates issued by the dealer/manufacturer certifying the mileage is accurate on each vehicle purchased by the state. The information includes dealer\, mileage\, make\, model\, body style\, vehicle identification number\, seller's and buyer's signatures.",Retain for 3 year(s),Public,
80038,Division of Fleet Operations,Manufacturers statements of origins,1983-,Numerical by license number,"When the state buys a vehicle\, they require a statement from the dealer/manufacturer of the authenticity of the vehicle's manufactured origin. A copy of this is sent to Motor Vehicles. This series includes a description of the vehicle\, the identification number\, and the manufacturer's invoice number.",Retain for 4 year(s),Public,
2807,Division of Facilities Construction and Management,Payroll and timekeeping records,1988-,"Alphabetical by employee last name, thereunder chronological by pay period.","These records are used to verify employee hours and leave balances\, and also to verify commuter fringe and mileage reimbursements per pay period. Records may include employee time sheets\, shift differentials\, commuter forms\, mileage reimbursement\, personal leave balance per pay period\, flextime records\, and related records.",Retain for 3 year(s),Public,
4459,Division of Facilities Construction and Management,Interdepartmental transfers,1989-,None,An accounting document that requests the transfer of funds between agencies for services rendered or materials purchased.,Retain for 3 year(s),Public,
17926,Division of Facilities Construction and Management,Expired leases,1974-,Alphabetical by department or city.,"These records verify leased space for the various government agencies in the state of Utah. This series is compiled when the leases are terminated. Information includes lessee\, lessor\, addresses\, costs\, lease terms\, and payment schedule.",Retain for 7 year(s),Public,
24085,Division of Facilities Construction and Management,Thrift property records,1997-2002.,Numerical by case number.,"The Department of Facilities and Construction Management (DFCM) is responsible for selling certain real property assets that had been held by financial institutions. DFCM sold the properties and delivered funds to the General Fund of the State of Utah. These files contain the details of each property\, the history of each property\, the negotiations surrounding each property and sale of each property. These records document the State's role in the Thrift's Settlement Financing. Some files contain operation and maintenance costs of each property while held by the State of Utah. Other information includes real estate deeds\, title reports\, closing statements\, property tax notices\, purchase offers and additional data related to foreclosure on each property\, addresses\, previous owners and Thrift Property.",Retain for 16 year(s),Public,
13982,Division of Facilities Construction and Management,Energy efficiency for state buildings,2006-,Numerical by license number.,"These records relate to the state building energy efficiency program for state wide building energy efficiency projects. They are used for project creation\, development and project management.",Retain for 12 year(s),Public,
23507,Division of Facilities Construction and Management,Prison land and building surveys,ca. 1896.,none.,"These three plans include a county plat survey\, an irrigated land survey\, and a buildings layout drawing for the State Prison in Section 21 T1S R1E SLB&M (known as the Sugarhouse Prison at approximately 1400 East and 2100 South in Salt Lake City). Parley's Canyon creek flowed through the property.",,Public,
30304,Division of Facilities Construction and Management,Governor's Mansion history publications,1987-,Chronological by publication year.,"These records document the organization and reorganization of governmental entities. Information includes history\, functional information\, geographical boundaries\, organizational files and related records.",,Public,0.35 cubic foot
29861,Division of Facilities Construction and Management,State-owned real estate general obligation and revenue bonds,1984-,Chronological.,"The division's real estate group manages the lease revenue and general obligation bond programs for most capital facilities. These records are for general obligation and revenue bonds for state-owned real estate\, and may include general obligation bonds\, revenue bonds\, and associated records.",Permanent. Retain for 5 year(s) after final action,Public,
80316,Division of Facilities Construction and Management,Maintenance work orders,1987-,"alphabetical by agency, thereunder chronological","These are requests sent in from agencies for repair of building equipment\, minor construction\, or painting. INCLUDES work requested\, location\, date\, cost center number\, authorizing signature\, maintnenance scheduling data\, and cost data.",Retain for 3 year(s),,
80323,Division of Facilities Construction and Management,Preventive maintenance schedules,1986-,chronological,"These are worksheets of preventive maintenance schedules to be performed by maintnenance workers. They are not used by the state anymore as the functions are now becoming automated. INCLUDES name of building\, name of piece of equipment\, date\, and type of maintenannce to perform.",Retain for 1 year(s),,
80389,Division of Facilities Construction and Management,Policies and procedures for contractors and vendors,1987-,chronological,These are the division's guidelines for contractors and vendors to follow when adhering to state regulations regarding state building maintenance and state construction. These policies and procedures are filed as an administrative rule. This records series also contains internal policies and procedures.,Permanent. Retain for 1 year(s) after superseded,,
16584,Department of Government Operations. Division of Purchasing and General Services,Administrative correspondence,1980-,Alphanumerical by subject or control number,"These files document different types of communication concerning the primary mission and internal administration of the Purchasing Division. The division responsibility is to provide control over bids\, bid approvals\, and prescribe the methods for offering bids on state-wide contracts and other purchases. Other correspondence\, accumulated by the division\, relate to the housekeeping activities of the office. Includes memos and letters to and from vendors\, agencies\, and other states.",Permanent. Retain for 4 year(s),Public,
16591,Department of Government Operations. Division of Purchasing and General Services,Solicitation files,1977-,Alphanumerical by purchasing agent's initials and a control number.,"Each bid file is a unique compilation of documents that begins with a stated need for a good or service. Purchasing documents in the bid file may include the following items: Statewide Contract Coversheet\, Master Bidder List\, Requisition (RX)\, Request for Proposal (RFP)\, Request for Quotation (RFQ)\, Invitation to Bid (ITB)\, Statement of Interest (SOI)\, Statement of Qualifications (SOQ)\, Bidder's Response\, Offerer's Response\, and purchase orders. At the request of a state agency or upon determination of need by the Division of Purchasing\, the bid process begins. Purchasing creates a Master Bidder List from their database and all eligible bidders are notified. When a bid closes\, the Division of Purchasing creates a tabulation of bid proposals and forwards this information to the agency for their recommendation. When the agency returns the recommendation\, a vendor is selected and notified\, and a contractual agreement is signed. Purchasing also notifies all non-successful bidders and,maintains the entire group of bid proposals in the bid file. Thereafter\, any state agency may purchase items from the vendor according to the terms and conditions outlined in the contract.",Retain for 12 year(s),Public,
81011,Department of Government Operations. Division of Purchasing and General Services,Expenditure adjustments,undated,none,Adjustments created by agency accounting officers and sent to the Division of Finance to correct errors on warrant requests and interdepartmental transfers.,Retain for 3 year(s),Public,
81017,Department of Government Operations. Division of Purchasing and General Services,Office equipment inventory,undated,none,"These records are used to track and control capital outlay such as office equipment (chairs\, typewriters\, etc.) and other fixed assets including tools\, machinery\, and other large equipment.",Retain for 2 year(s),Public,
1050,Office of Personnel Management,Supplies and Purchase revolving fund account book,1938-1941.,Alphanumerical,,Permanent. Retain for 1 year(s),,
4200,Department of Human Resource Management,Human Resource Management rules,1965-2017.,Chronological by date.,"These rules and regulations of the Department of Human Resource Management (Office of Personnel Management) are created to administer personnel\, grievances\, expenditures\, job classifications\, hiring\, compensation\, working conditions\, employee conduct\, employee development\, discipline\, separations\, volunteers\, substance abuse\, and sexual harassment.",Permanent. Retain until administrative need ends,Public,2 microfilm reels
17418,Division of Human Resource Management,Proposed legislation files,1993-,Chronological by date.,"Records created by governmental agencies for the purpose of proposing legislation. They contain correspondence\, memoranda\, research information on proposed legislation\, fiscal notes\, summaries\, estimated cost reports\, impact statements\, and other information documenting the proposed legislation.",Permanent. Retain for 5 year(s),Public,
23236,Department of Human Resource Management,Human resource director meeting minutes,1993-2003.,Chronological,"These records document the Human Resource Director's meetings. They contain information important to the director's decision making process and may contain agency information\, project updates\, rules and policy changes\, and information affecting the functions of the department.",Permanent. Retain for 11 year(s) after separation,Public,
25712,Department of Human Resource Management,Title Reduction reports,2000-2017.,"Chronological by date, thereunder by benchmark identification.",Electronic and hardcopy records of various Job Title Reduction Reports. This project reduced 1800-plus job titles down to 900 plus job titles. Job titles were reduced by reviewing salary ranges and level of work. Records include correspondence and related information regarding the implementation of the Job Title Reduction Project.,Retain for 20 year(s),Public,
25714,Department of Human Resource Management,Training records,1988-2017.,"Alphabetical by course title, thereunder by date.","These records document employee training. Records may include exams\, completion reports\, and other verifications of completion and competency for courses and classes offered or sponsored by the Department.",Retain for 65 year(s),Private,
27258,Department of Human Resource Management,Employee background checks,2009-2017.,Alphabetical by name.,"These records contain copies of employee and new hire ""Application for Criminal History Record Review\,"" ""Authorization and Waiver for Criminal Background Check\,"" and a DHRM spreadsheet for processing background checks. Information includes results of background checks received from the Utah Bureau of Criminal Identification (BCI). BCI results are confidential and kept secured at all times by the department human resource manager. Only those who have a legitimate business reason will be allowed to review the criminal background information. Information may not be released to individual employees. No BCI information will be copied for any purpose. Adverse information from the background check or improper access may result in termination of the employee or termination of access to all information systems within DHRM. All DHRM employees shall undergo a background check every five years. An employee may be requested to undergo a background check in less than five years if DHRM management,receives information that would warrant it. Records contain: address\, birth date\, criminal history\, drivers license number\, fingerprints\, name/signature\, race/ethnic group\, social security number\, and telephone number.",Retain for 2 year(s) after superseded,Protected,
81573,Division of Human Resource Management,Executive correspondence,1979-,Chronological.,"These records are incoming and outgoing business-related correspondence\, regardless of format or mode of transmission\, that provides unique information relating to the functions\, policies\, procedures\, or programs of the department. These records document executive decisions made regarding agency interests. Some examples are: records that document the agency's decision-making process\, rule interpretations\, and executive director rule exceptions. Executive decision-makers include internal administrators as identified by the executive office.",Permanent. Retain for 5 year(s) after separation,Public,1 microfilm reel
81577,Department of Human Resource Management,Answer and score sheets,1983-1997.,none,"These answer and score sheets are for examinations taken by applicants who met minimum qualifications for state positions such as registered environmental health specialists (sanitarians)\, bank examiners\, and accountants. Maintained separately from application materials and used to indicate the date and score of persons taking the examinations for licensing purposes. This record includes name of applicant\, date\, raw final score and answers to examination questions on computer readable form.",Retain permanently,Controlled,
81597,Department of Human Resource Management,Employee Assistance Program summary report,1983-1995.,none,"This is annual report of summary statistics indicating the case management activities of the Employee Assistance Program. This report includes summary data gathered quarterly and annually indicating total number of employees informed of program\, number of new referrals\, number of cases\, summary of problems handled\, and types of activities.",,Public,1 microfilm reel
81607,Office of Personnel Management,Job order/recruitment plans,1982-1986.,none,"This is a request from an agency to initiate actions for hiring personnel. This series describes job openings\, intended examinations\, and plans for recruitment. It includes title and grade\, class code\, effective date\, agency\, person who placed request\, personnel analyst assigned\, date job order received\, length of recruitment\, number of vacancies\, target for hire date\, anticipated number of vacancies in the next six months\, job location (counties)\, qualified Reduction in Force candidates (name\, action taken and results)\, register information\, review of Equal Employment Opportunity reports\, class specification. This report is no longer used. review special qualifications required\, special market considerations\, opening and closing,dates\, method of exam\, method of advertising\, scoring information\, time lines\, applicant data\, attachments\, signature of analyst\, and date.",Permanent. Retain for 5 year(s),,
81649,Division of Human Resource Management,Workforce adjustment plans,1982-,Alphabetical.,"These are agencies' disclosures and reports on the steps taken to separate employees from State employment when the separation resulted from Reduction in Force (RIF) actions\, as described in Utah Code 67-19-18(6) (2010). Records may include cost savings avenues\, categories of work to be eliminated\, lists of all affected employees with retention points\, length of service and job proficiency scores for each employee involved\, and reasons for reduction in force.",Permanent. Retain for 4 year(s),Protected,
80445,Department of Human Resource Management,Employment security personnel records,1984-2003.,Alphabetical by employee name.,These are employment records of those individuals employed temporarily by state agencies through Job Service.,Retain for 1 year(s) after separation,Private,
83243,Division of Human Resource Management,Human Services Former employees files,undated.,none,These are personnel files for the Department of Human Services employees after they've retired or otherwise left employment.,Retain for 30 year(s) after separation,Private,
59928,Division of Risk Management,Claims records,1980-,Numerical by claim number.,"These records support the agency's function to provide coverage for the following agencies and their employees: state agencies\, higher education\, school districts\, and charter schools (Utah Code 63A-4-101(2)(a)(2006)). Records document the investigation and resolution of claims\, and may contain personally identifiable information\, psychiatric and medical histories\, financial and investigative records\, and authorizations for settlement.",Retain for 30 year(s) after case is closed,Protected,
803,Division of Archives and Records Service,Call slips,1978-1979.,Alphanumerical,These calls slips are used as place holders when a box is called for the research room. These are used to return boxes to their proper place and show missing boxes. These are now documented in Versatile.,Retain until resolution of issue,Public,
10467,Department of Health and Human Services. Division of Child and Family Services. Provo Office and Western Region Administration,Trust account bank statement records,1987-,Chronological.,"These are monthly statements showing the amount of money on deposit to the credit of the entity showing date\, name of bank\, total deposit\, withdrawals\, and cash balance with interest on daily bank balances.",Retain for 7 year(s),Private,
29669,Labor Commission,Dependent minor workers' compensation death benefit records,circa. 2000-2004.,Chronological by subject's date of birth.,"Prior to 2004\, the Labor Commission had a program wherein minor children whose parent was killed in an on-the-job accident would receive benefits from the workers compensation program until the child turned 18. The funds were deposited into a trust account at the bank\, and were released to the child as needed for school or other expenses. The program was updated circa 2004 so that the Department no longer managed the accounts. Records in this series may include bank statements\, eligibility records\, and bank activity records.",Retain for 25 year(s) after date of birth,Private,
29105,Board of Regents (Utah). Higher Education Assistance Authority,The Utah Education Savings Plan (UESP) account records,1996-,Chronological.,"The Utah Education Savings Plan (UESP) manages a public trust created to encourage and assist Utah's citizens in receiving higher education (Utah Code 53B-8a-101(1)(b)(2010). UESP creates investment accounts for individuals who would like to save money for a college education\, typically to benefit a child or grandchild. These records document the investments related to these accounts. Records may include initial participation agreements\, direct deposit forms\, payment records\, account adjustment documentation\, disbursement request forms\, and related correspondence.",Retain for 7 year(s) after final action,Private,
81537,Office of Personnel Management,Employee personnel history cards,i 1910-1981.,"Alphabetical by surname, and thereunder by first name. It is not always an exact alphabetical order.",These are the cumulative personnel history cards for each person who has worked for the State of Utah from 1910-1979. The cards document employees' length of service which is used to calculate potential retirement benefits.,,Private,84 microfilm reels
81589,Department of Human Resource Management,State agencies policies and procedures records,1979-2007.,none,"These records are policies and procedures from every state agency's Human Resource office. Records include memoranda\, articles\, and publications addressing policies related to the functions of the agency\, procedures to follow in the event of an emergency\, standards for dress and appearance of employees with supporting case studies\, state policies\, and related records.",Permanent. Retain for 4 year(s),Public,1 microfilm reel
81603,Department of Human Resource Management,Human resource profile and notice of personnel action,1980-1998.,none,"These are microfilmed (or fiched) copies of Human Resource Profile and Notice of Personnel Actions. These records include name\, address\, social security number\, performance appraisal information\, salary history\, low organizational information\, distribution code information\, and work history. Actions include new hire information\, rehire information\, cost of living adjustment\, promotion\, reinstatement\, transfer from divisions\, performance increases\, reassignment\, terminations\, leave without pay status\, productivity increase\, special adjustments\, demotions\, reclassifications\, longevity\, and other specified actions.",,Private,
81626,Department of Human Resource Management,Personnel file index,1950-[ca. 2000].,none,"This is an index to all state employee's individual personnel files or actions found on microfilm. This index includes social security number\, transaction code or input change code used by payroll\, clear date or date cleared payroll\, julian date or transaction\, and sequence number or action number designated by date. The julian date and sequence number are used to research an employee's personnel actions on the microfilm.",Retain permanently,Private,
81647,Division of Human Resource Management,Training resource subject files,1978-,Alphabetical by subject.,"These are reference files used by the department to create training sessions for government agencies. They include reference materials from other agencies such as publications and conference papers\, lesson outlines\, and training objectives outlines.",Retain for 1 year(s) after end of project or program,Public,
80616,Division of Human Resource Management,Personnel records,1947-,Alphabetical by name.,"The executive director of the Department of Human Resource Management has a mandate to ""maintain central personnel records"" (see Utah Code 67-19-6(1)(g) (2018)). Elements of the personnel record are specified in Administrative Rule R477-2-5 (2020): personally identifiable information; performance ratings; and actions which affect the employee's salary history\, classification history\, title and salary range\, employment status\, and other personal data. Personnel records also include training records\, information about authorized positions\, relevant correspondence\, and other related records. Records in this series may be paper\, electronic\, or other media formats. This series incorporates records from Department field offices\, including records of employees who began working for a state employer prior to the Department's consolidation in 2006. Complete work history of an individual (excluding medical/psychological information) while employed by the State. Refer to UCA 67-18-1 (1977)\, et,seq. and DHRM rules on accessing\, maintaining\, and managing employee personnel files. The employee's personnel file shall be considered a supplement to the DHRM computerized file and shall be subject to the rules governing personnel files. When an employee transfers to another state agency\, the employees's personnel file must be sent to the new agency. The file typically includes applications for employment\, career mobility documents\, Memorandums of Understanding (MOU's)\, conflict of interest records\, employee signed overtime agreements\, personnel actions\, corrective action plans\, notices of disciplinary action\, new employee orientation form checklists\, performance plans and evaluations\, letters of appreciation/commendation\, separation and leave without pay records\, employee benefits notification forms for PEHP and URS; references\, copies of transcripts\, training certifications or preparations\, copies of items recorded in the DHRM computerized file\, leave and time records; copies of,any documents affecting the employee's conduct\, status or salary\, etc.",Retain for 65 year(s) after date of hire or for 3 year(s) after retirement or death,Private,1 microfilm reel
19563,Department of Government Operations. Division of Technology Services,General office correspondence,1980-,Alphabetical by subject,"Internal or external correspondence regarding general program information duplicated elsewhere\, which does not include policy decisions or directives\, how the office is organized\, how it functions\, its pattern of action\, procedures\, or achievements. Includes electronic mail that communicates the above and section meeting minutes.",Retain for 3 year(s),Public,
19559,Department of Government Operations. Division of Technology Services,Contract files,undated,,"These are files which document contracts between ITS and vendors\, or between ITS and customers. The files include contract\, requisition\, purchase order and lease records\, correspondence and related records pertaining to award\, administration\, receipt\, inspection\, and payments or collections.",Retain for 7 year(s) after expiration of contractual agreement,Public,
2789,Division of Archives and Records Service,Veterans' educational benefits,1944-1964.,Alphabetical by surname.,"In an effort to document the military service of any Utah resident from settlement of the territory until the present day\, the Utah State Archives collected service records from all branches of the U.S._military\, selective service documents\, and veterans' education and training forms. This series consists of the Veterans Administration (VA) forms which were used by veterans to apply for financial benefits for education or training available to them. It also contains forms required by the University of Utah for veterans who enrolled in its programs. There is a minimum of correspondence originating from veterans\, from schools\, and from the Veterans Administration. The forms include VA Certificate of Eligibility and Entitlement\,,VA Notice of Training Status\, VA Notice of Expiration of Entitlement. Also included are later authorizations granted under Public Law 550\, which was passed by the 82nd Congress; these are titled VA Certificate for Education and Training\, and VA Enrollment Certification. Common to the Veterans Administration forms is the following information: name and address of veteran\, claim number\, service serial number\, conditions and period of entitlement\, name of school or training establishment\, date signed (approved\, authorized)\, registration officer\, and issuing (originating) office.",,Public,34 microfilm reels
30407,Department of Government Operations. Division of Technology Services,Regulated system logs,1984-,Chronological.,"This series consists of records which monitor and log the activities and events of an information system resource. Information includes console logs\, system logs\, application logs\, physical logs\, and access logs for systems that contain regulated data.",Retain for 7 year(s),Protected,
7375,Division of Archives and Records Service,Legislative bills copies,i 1963-1986.,"Chronological by session, thereunder by bill number.",This series contains unofficial copies of the text of legislative bills the Archives has collected over the years. Generally these are copies produced and distributed to the public by the legislature so individuals can monitor the introduction or see the final version of a given bill. They were gathered by the reference section of the Archives and maintained for research convenience until the transfer of the record copies of the bills. By the mid-1980s the bill drafting and research files created by Legislative Research and General Counsel are relatively complete and this series was no longer maintained.,,Public,104 microfilm reels
7298,Division of Archives and Records Service,Financial transaction records,1979-,Chronological.,"These are records related to monies collected or paid in the conduct of business. Information may include bank records\, invoices\, revenue\, expenses\, requests for payment to vendors for supplies or services rendered\, and related accounting records.",Retain for 7 year(s),Public,
7322,Division of Archives and Records Service,Vendor contract records,i 1979-,"Chronological, thereunder alphabetical by vendor.","The agency contracts with private vendors for maintenance\, procurement\, and facility matters\, with the approval of the Division of Finance and the Attorney General's Office. These records document such contracts\, and include correspondence\, price lists\, bid proposals\, equipment service reports\, invoices\, description of materials and services provided\, unit costs\, and letters of authorization from the Attorney General's office.",Retain for 7 year(s) after expiration of contractual agreement,Public,
12234,Division of Archives and Records Service,Retention schedule working files,1985-,Alphabetical by subject.,"These records are notes and drafts assembled or created to prepare record retention schedules produced by the State Archives and approved by the State Records Committee for the use of state and local government entities (Utah Code 63G-2-604(1)(2008)). The information documents research and consultations and the subsequent formulation of record retention schedules\, decisions\, or policies.",Retain for 1 year(s) after end of project or program,Public,
19326,Division of Archives and Records Service,Archives description system records,1984-1993.,Alphabetical by subject.,"These records are created as a result of the process of planning and implementing the Archives finding aids system and all cataloging functions. Information includes copies of procedures\, examples of records\, correspondence and reports concerning the development of each system or type of finding aid\, records from cooperative description and appraisal projects with other archives\, planning documents for the development of the Archives computer system\, and examples of the reports from the computer system\, or examples of records and descriptive standards from other archives.",,Public,
21204,Division of Archives and Records Service,Agency histories,1985-,Alphabetical by agency name.,"These records support the agency function to provide quality access to public information and are created by archivists to enhance public understanding of government agencies and the records they create. Histories are a concise report describing the creation\, mission\, functions\, organizational history\, and administration of a state or local government entity\, and may include related research.",Retain permanently,Public,
23256,Division of Archives and Records Service,Archives week activity records,1994-2000.,Chronological,"These records document activities sponsored by the Utah State Archives for Archives week. The series includes declarations of Archives Week signed by the governor. The series also includes posters\, programs\, correspondence\, etc.",,Public,
22060,Division of Archives and Records Service,Information Practices Act training video,ca. 1985.,None.,Cherie Nash of the Records Analysis section presenting training to agencies on the Information Practices Act.,,Public,0.20 cubic foot
24558,Division of Archives and Records Service,Public relations and outreach records,1985-,By topic.,"These records document all public relations and outreach activities conducted by the agency. Records include press releases\, tour information\, training and publicity materials\, and documentation of events.",Permanent. Retain for 3 year(s),Public,
24975,Division of Archives and Records Service,Utah Housing Finance Agency records transfer records,2002.,None.,These box reports and records transfer sheets document the transfer of the Utah Housing Finance Agency boxes stored in the records center to the newly privatized corporation.,,Public,
23850,Division of Archives and Records Service,Salt Lake County Archives records return project records,2000-2001.,Numerical by series number.,"This series includes Versatil (a computerized location system) reports\, correspondence\, and other data (including merged series) documenting records turned over to the Salt Lake County Archives in 2001. The county created its own records committee to set records retention periods and expanded the county archives. Then they requested the return of all records created by county agencies in the holdings of the Utah State Archives (where they'd been transferred prior to the creation of a county archives).,This record includes date\, time\, place\, attendees\, and staff meeting notations.",,,
28841,Division of Archives and Records Service,Bingham Canyon photographs,1923-1978.,Chronological by date.,,,Public,0.50 cubic foot
27337,Division of Archives and Records Service,Geospatial grant case files,2008-2012.,Chronological,These records document the work product that came from participating in a Library of Congress-funded grant to identify and schedule geospatial records. Information includes worksheets taken during inventory as well as reports submitted to project heads.,Retain for 8 year(s),Public,
30295,Division of Archives and Records Service,Administrative rule development records,1992-,Chronological.,"These are administrative rule working files. They document the research\, creation\, amendment\, and repeal of administrative rules for the Division and Records Management Committee.",Retain permanently,Public,
29749,Division of Archives and Records Service,Utah history records preservation project materials,2019-,Chronological by project date.,"This series contains historical records that may come into the custody of the State Archives as an incidental part of the Archives' work with historical records throughout the state. These records are not technically government records\, but may be taken in by the Archives as part of its role in preserving Utah's history. These records may include original records or digital copies of records that may be in private hands and at-risk. The records may be held indefinitely at the Archives\, but records will be transferred to a more appropriate repository whenever possible.",Retain permanently,,
83238,Division of Archives and Records Service,Utah Code Annotated,i 1851-,"Chronological, thereunder by volume number","In these volumes\, known under various names\, the laws passed at the annual sessions of the legislature are recorded\, repealed laws are deleted\, and the current laws grouped systematically by topic. Most have annotations which provide additional information on the law in question. The first compilation was published in 1851. Thereafter the governor and legislature periodically appointed a commission to help compile and recodify the laws. Compilations were made in 1851\, 1855\, 1866\, 1870\, 1888\, 1898\, 1907\, 1917\, 1933\, 1943\, and 1953. Periodic updates\, in the form of replacement volumes and pocket supplements\, were made on the 1933\, 1943\, and 1953 editions to bring their holdings up to date with the current changes in the law.,Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",Permanent. Retain until administrative need ends,Public,14.00 cubic feet 322 microfilm reels
15274,State Records Committee,Meeting minutes and materials,1971-,Chronological by date of meeting.,"These minutes provide a written record of meetings held by the State Records Committee. The committee must meet at least once every three months and is responsible for reviewing and approving retention schedules and for hearing appeals regarding the denial of access to information by agencies. The duties of the State Records Committee are outlined in UCA 63G-2-502 (2008). The minutes include the date\, time\, and location of the meeting; identify members present and not present; and present a summary of statements\, discussions\, motions\, and the votes of individual members regarding the approval of retention schedules and other administrative matters. The minutes may include a copy of the agenda\, a summary of requests for hearings received\, and a summary of cases that have been appealed to district court. Minutes are kept as required by the Open and Public Meetings Act\, UCA 52-4-7 (1978).",Permanent. Retain for 5 year(s),Public,0.35 cubic foot 2 microfilm reels
24021,State Records Committee,Press releases and public notices,1998-,Chronological,These are press releases sent to new organizations and interested parties and hearing notices that are posted providing information about State Records Committee hearings. Information includes hearing participants; meeting locations; date and time; other business to be conducted; contact information for submitting comments and for special accommodations under the Americans with Disabilities Act.,Permanent. Retain for 3 year(s),Public,
29700,Utah State Historical Records Advisory Board,Training records,1977-,Chronological.,"These records include presentation materials\, agendas\, guidelines\, and related records from training sessions sponsored by the agency.",Permanent. Retain until end of project or program,Public,
30244,Department of Government Operations,Ken Hansen executive records,1991-2021.,Chronological.,"These records document the executive decision-making process relating to the functions\, policies\, procedures\, and programs of the Department of Government Operations (GovOps) and its predecessor\, the Department of Administrative Services (DAS). Records include correspondence\, notes\, reports\, and other related records from Ken Hansen's time as the deputy executive director (April 2015 through December 31\, 2021) and the interim executive director (July 1 through December 13\, 2016).",Permanent. Retain for 5 year(s) after separation,Public,
30070,Department of Government Operations. Office of Administrative Rules,Training records,1992-,Chronological.,"These records are used to train other agencies on Rules requirements and procedures. Includes syllabus\, manual\, textbook\, videos\, recordings\, and any other training materials created by the Office.",Permanent. Retain until end of project or program,Public,
83682,Department of Government Operations. Office of Administrative Rules,Rulewriting manuals,1984-,Chronological.,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",Permanent. Retain for 5 year(s),Public,1.00 cubic foot
84552,Department of Administrative Services.$bDivision of Administrative Rules,Register of attorney general opinions,1978-1997.,Chronological by date of opinion.,"This is a registry or log of attorney general opinions received for publication by the Office of Administrative Rules. The registry is prepared by the office as a reference aid. Information includes titles\, summaries\, opinion dates\, identifying numbers\, initiators\, and dates published in the Bulletin.",,Public,
28942,Department of Government Operations. Division of Technology Services,Network Building Plans,1990-,Database.,"These records document the agency's function to provide cost-effective\, efficient information and communications systems and resources. Records contain the building plans for all state buildings with an overlay of telecommunication networks.",Permanent. Retain until disposition of asset,Protected,
24212,Department of Government Operations. Division of Technology Services,Census block maps-2000,2000.,Alphabetical by county name,"This series contains a set of hardcopy maps for each county in Utah. These maps are the starting point for the 2000 legislative redistricting effort approved during the 2002 Legislative Session. These maps are considered the original source data in instances where legislative boundaries may be in question. These maps could be referred to at any time should a suit be filed against an existing legislative (House or Senate)\, congressional\, or State School Board boundary (or the plan that generated it).",Permanent. Retain for 15 year(s),Public,
30405,Department of Government Operations. Division of Technology Services,Agency history records,2000-,Chronological.,"These records document important milestones in the formation and existence of the Division of Technology Services. Records include organizational charts\, public and professional recognition\, governors' and other awards to the Division\, and related records.",Permanent. Retain until administrative need ends,Public,
2641,Division of Fleet Operations,Administrative records,1964-1968.,Alphanumerical.,,,,
80053,Division of Fleet Operations,Automobile titles,1951-,Numerical by license number,"These records are proof of state ownership of the vehicle. The Division of Motor Vehicles can duplicate a title from the license number or vehicle identification number if it the title is destroyed. This series includes owner information\, vehicle id number\, first lien holder\, first lien release\, new title number\, second lien holder\, second lien release\, owner transfer\, and odometer disclosure\, new owner\, and new lien holder.",,Public,
80059,Division of Fleet Operations,Vehicle registration certificates,1961-,Numerical by license number,Copies of legal registrations required by law to be maintained with each vehicle.,Retain until disposition of asset,Public,
10574,Division of Facilities Construction and Management,Temporary personnel files,1985-2015.,Alphabetical by employee's surname.,"Files intended for personnel who are not paid through the state payroll system (i.e. volunteers\, contract personnel\, board members\, etc.). Records may include copies of correspondence\, forms\, agreements\, or other documents related to employment with the State.",Retain for 1 year(s) after separation,Private,
24093,Division of Facilities Construction and Management,State owned properties,2002-,Alphabetical by property name.,"This series contains information pertaining to State owned property. These files document the details of the negotiations\, property acquisitions\, condemnation records dealing with the purchase of properties and information on the maintenance of the properties while owned by the state.",Permanent. Retain for 10 year(s),Public,
26286,Division of Facilities Construction and Management,Hazardous materials project reports,2000-,Alphabetical by project site.,"This series documents abatement and remediation of hazardous materials associated with building renovation or demolition. It contains surveys and assessments of building materials\, project documents and logs for asbestos abatement. It also contains information on lead based paint abatement and universal waste and remediation.",Permanent. Retain for 30 year(s),Public,
30195,Division of Facilities Construction and Management,Capitol dome copper souvenir,1981.,None.,These artifacts are objects that have special historical significance because of their historic or evidentiary value and their association with the function and activity of a governmental entity. Governmental entities work with the Division of Archives to ensure that these historical objects are properly documented and preserved. (Utah Code 63A-12-103(10)(2016),,Public,0.50 cubic foot
30071,Division of Facilities Construction and Management,Service contracts,2007-,Chronological.,"These are service contracts between the State and other companies for building maintenance across the state\, such as janitorial services\, snow removal service\, and trash removal service.",Retain for 7 year(s) after expiration of contractual agreement,Public,
80361,Division of Facilities Construction and Management,Deeds of state-owned property,1900-,alphabetical by property.,"These are records maintained by the state that document proof of ownership of state property. They are also used in completing statements of capital worth. Some of these deeds are also located in the Lieutenant Governor's Office's vault. These are originals. However\, the various county recorders in the state maintain a copy of these records as well. Included with every deed is a plat map of the property. The plat map is also kept by the counties.",Permanent. Retain until final action,Public,
80363,Division of Facilities Construction and Management,Non-awarded bid proposals for state leases,1984-,Chronological,"These are bid proposals that were not awarded to prospective contractees. INCLUDES proposals\, floor plans\, specifications\, leasing costs\, and services offered.",Retain for 1 year(s),,
83331,Division of Facilities Construction and Management,Construction specifications,i 1985-2013.,numerical,"These are the construction specifications that are prepared by the contracted architectual firms and reviewed by the State's architects and engineers for compliance to statute. Information includes name of architectural firm; date of drafting; name of drafter; building details; building material\, electrical\, plumbing and hardware requirements; and measurements.",Permanent. Retain for 16 year(s),Public,2.00 cubic feet
80350,Division of Facilities Construction and Management,Contractor's prequalification documents,1982-,chronological.,These records support the agency's administrative need to ensure that contractors bidding on state projects are qualified in accordance with state laws. Records document contractors' qualifications and include copies of contractors' licenses and letters from qualified bonding companies certifying that contractors are bonded.,Retain for 2 year(s),Public,
5567,Department of Government Operations. Division of Purchasing and General Services,Governor's mansion inventory,1957-,Alphanumerical,These records are an inventory of the governor's mansion.,Permanent. Retain until administrative need ends,Public,
16589,Department of Government Operations. Division of Purchasing and General Services,Policy and procedures,1985-,Alphabetical by subject.,"These are policies and procedures documenting the purchasing procedures all state agencies must follow when procuring materials or services. Includes information on how to buy from other state agencies\, how to buy from state contracts\, how to make purchases for $1000 or more\, how to get approvals for emergency purchases\, and how to make sole source purchases.",Permanent. Retain for 4 year(s),Public,
29902,Department of Government Operations. Division of Purchasing and General Services,Protest records,2008-,,"These records document protests filed with the Chief Procurement Officer concerning solicitations completed by the Division of Purchasing\, as described in Utah Code 63G-6a-16 (2016) and Utah Administrative Code R33-16 (2019).",Retain for 6 year(s) after resolution of issue,Public,
29904,Department of Government Operations. Division of Purchasing and General Services,Sole source solicitation records,2011-,Numerical by control number.,"These records are for solicitations of procurement items for which there is only one source\, as described in Utah Procurement Code\, Utah Code 63G-6a-802(1) (2016).",Retain for 12 year(s),Public,
81007,Department of Government Operations. Division of Purchasing and General Services,Budget work program files,1990-,none,"Copies of budget estimates and justification prepared or consolidated in formally organized budget offices. Included are appropriation language sheets\, narrative statements\, workload/expansion plans and related schedules and data.",Retain for 5 year(s),Public,
85065,Department of Government Operations. Division of Purchasing and General Services,Executive correspondence,1984-,Chronological,"Business-related correspondence which provide unique information about agency functions\, policies\, procedures\, or programs. These records document material discussions and decisions made regarding all agency interests\, and may originate on paper\, electronic mail\, or other media. This correspondence is filed separately from program case files\, and project files.",Permanent. Retain for 5 year(s),Public,
4098,Office of Personnel Management,Employee handbook,1970-1977.,Alphanumerical,"Documents created by the agency\, including pamphlets\, reports\, leaflets\, file manuals\, annual reports\, other published or processed documents\, and the last manuscript report\, if not published\, relating to management projects.",,Public,1 microfilm reel
10171,Department of Human Resource Management,Outstanding State Employee Award records,1976-2008.,Chronological,"These records document the nomination and selection process for the Outstanding State Employee Award\, formerly known as the Earl Condor Award. This annual award\, established by the governor's executive order of March 8\, 1976\, recognizes outstanding contributions to state service by an employee of the state during the preceding calendar year. Nominations may be made to the Department of Human Resource Management by a private citizen\, an organization\, or any state employee or officer. Nominations include a narrative of the nominee's performance and reasons why the nominee should be recognized. A committee staffed by the department oversees the nomination and selection process. The records include nomination applications (employee's name\, home or work address\, home or work phone number)\, rankings\, list of finalists\, committee membership list\, governor's speech\, and presentation records.",,Public,
25711,Division of Human Resource Management,Workplace discrimination and harassment investigation records,1997-,Alphabetical by name.,"These are records associated with complaints and investigations concerning workplace discrimination and harassment\, as defined in Administrative Code R477-15-1 (2020). The Department of Human Resource Management participates in both Department-conducted investigations for complaints submitted to the Department\, as well as investigations conducted by external agencies such as the Utah Anti-Discrimination and Labor Division (UALD)\, Department of Labor\, or Equal Employment Opportunity Commission (EEOC). Records for both types of investigation are included in this series\, as the latter records typically incorporate the former. These records are primarily held in field offices\, and are never put in an employee's personnel file. If an investigation leads to disciplinary action\, the corrective action is noted in the personnel file\, but the investigation records are kept separately. Records may include the original complaint; correspondence; investigation plan; statements from the,complainant\, the alleged harasser\, and third parties; interview notes; fact-finding information; recommendations; final outcomes; and related records.",Retain for 5 year(s) after case is closed,Protected,
25705,Division of Human Resource Management,Job and position descriptions,1975-,"Alphabetical by title, thereunder by job identification number.","These records include active and ended job and position descriptions. Each job description includes a title\, salary range\, basic tasks\, knowledge\, skills and abilities\, working conditions and physical requirements\, education/licensure requirements\, and any other necessary information regarding the job. Position descriptions include the detailed tasks performed as well as the knowledge\, skills\, abilities\, and other requirements of a specific position.",Retain for 20 year(s),Public,
25726,Department of Human Resource Management,Family and Medical Leave Act (FMLA) records,1993-2020.,Alphabetical by last name.,"These records contain medical and other information related to an employee's request for Family Medical Leave Act (FMLA) leave. Records may include application for leave\, tentative approval form\, final decision about the approved leave\, correspondence\, and medical information or certification from a health care provider.",Retain for 3 year(s),Private,
29866,Division of Human Resource Management,Workers' compensation case files,1985-,Alphabetical by employee surname.,"These records document workplace injuries\, whether or not a claim was made. Records include forms\, first report of injury\, reports\, correspondence\, and related medical and investigative records regarding on-the-job injuries\, whether or not a claim for compensation was made.",Retain for 75 year(s) after end of the calendar year that the records cover,Private,
29872,Division of Human Resource Management,Audit workpapers,2017-,Chronological by completion date.,"These records contain the audit tests and other means which provide evidence supporting the final audit report(s). They may include documents\, analysis\, data\, correspondence\, etc.\, which documents audit findings and conclusions.",Retain for 10 year(s),Public,
81574,Department of Human Resource Management,Agency delegation and evaluation agreements,1982-2006.,Alphabetical by department,"These records document the delegation of personnel reponsibilities to contracting agencies. They include reports on evaluations\, copies of letters\, memos\, meeting agenda\, self evaluation questionnaires\, interview formats\, entrance/exit conference agenda\, and findings and recommendations in regards to classifications\, training\, organizational development\, and employee assistance.",Retain for 5 year(s) after expiration of contractual agreement,Private,
83244,Department of Human Resource Management,Human Services employee personnel files,1970-2012.,Alphabetical by employee surname,"Complete work history of individual while employed by the State. Refer to UCA 67-18-1 (1999)\, et. seq. and DHRM standards on accessing\, maintaining\, and managing employee personnel files. When and employee transfers to another state agency\, the official personnel file must be sent to the new agency. The file should include current information on performance evaluations\, performance plans\, position description\, career mobility agreement\, insurance benefits notification (ADNT-1)\, job swap agreement\, and overtime agreement where applicable. Also contains application for employment\, employees' social security card (copy)\, Notice of personnel action (DHRM 33)\, Human resource profile/events (DHRM 34)\, Termination form (DHRM 35)\, Employment eligibility verification form\, Exit interview form\,New employee orientation self-guide\, and retirement/deferred compensation plan notification (ADNT 2). May contain documentation on employee withholding\, completion of course certificates\, conflict letters,of commendation\, leave records\, health records\, and leave adjustment reports. Beginning in 2003\, the Office of Human Resources implemented the gathering of inactive department personnel files annually for compilation into this series for storage and tracking purposes.,leave without pay records\, employee benefits notification forms for PEHP and URS; references\, copies of transcripts\, training certifications or preparations\, copies of items recorded in the DHRM computerized file\, leave and time records; copies of any documents affecting the employee's conduct\, status or salary\, etc.",Retain for 65 year(s) after separation,Private,
23301,Division of Risk Management,Publications,1974-,Chronological.,"These records document the agency's function to prevent and manage claims and communicate insurance coverage. Records include pamphlets\, reports\, leaflets\, file manuals\, and other published documents created by the agency for distribution.",Permanent. Retain for 1 year(s),Public,
24104,Division of Risk Management,Risk Watch newsletter,1989-2015.,Chronological.,"Risk Watch is a quarterly newsletter published by the Utah Office of Risk Management. Newsletter articles are aimed at managers within state government agencies. The newsletter provides information and training to help avoid disruptive loss occurrences. Topics include fire sprinkler monitoring\, hearing loss\, civil rights liability\, employee screening\, disaster recovery\, and the like.",Permanent. Retain for 1 year(s),Public,0.35 cubic foot
25995,Division of Risk Management,Division of Risk Management Miscellaneous financial records,2000-2015.,Chronological by date,"This series documents various financial records that the Department of Risk Management maintains. These records include travel reimbursements\, interagency transfers\, accounting reports\, spread sheets and any supporting documentation accompanying these records.",Retain for 7 year(s),Public,
59930,Division of Risk Management,Certificates of insurance,1981-,Chronological,"These records support the agency's function to provide insurance coverage for the following agencies and their employees: state agencies\, higher education\, school districts\, and charter schools(Utah Code 63A-4-101(2)(a)(2006)). Certificates are created in response to requests for verification that entities are insured by the agency and include all related documentation identifying the type of coverage\, its limits\, and correspondence.",Retain for 12 year(s),Public,
8307,Department of Technology Services,Data security correspondence file,1983-2015.,Alphabetical by type of system,"These files document communications between Data Processing and user agencies on access\, authorizations\, and accountability for automated data. Includes incoming and outgoing memos and letters to and from users' agencies regarding data security issues.",Retain for 3 year(s),Private,
19557,Department of Government Operations. Division of Technology Services,Annual budget reports,1993-,Chronological.,"Budget reports document the agency's plans for financial operations during each upcoming year\, and may include statistical reports\, outcome reports\, and other records used to fulfill the agency's assessment reporting requirements.",Permanent. Retain for 7 year(s),Public,
20016,Department of Government Operations. Division of Technology Services,FINET accounts payable documents,1987-,Alphabetical by vendor,"These files contain FINET purchase orders\, PG\, P1\, AV\, Rx documents\, vendor invoices\, travel reimbursements and purchasing records and reports.",Retain for 7 year(s),Public,
84600,Department of Technology Services,Personnel: travel reimbursement and out-of-state travel files,1985-2015.,none,"Records relating to reimbursing individuals\, such as travel orders\, travel authorizations\, per diem vouchers\, transportation requests\, hotel reservations\, and all supporting records documenting official travel by officers\, employees\, dependents\, or others authorized by law to travel.",Retain for 3 year(s),Public,
13912,Department of Natural Resources. Division of Water Rights,Colorado River project records,1908-1968.,Chronological by date.,"Includes general administrative files and reports of the Upper Colorado River Commission which the State Engineer participated in. These files consist of publications\, correspondence\, commission minutes\, addresses to the commission\, and other miscellaneous files related to the State Engineers work with the commission.",,Public,12.50 cubic feet 3 microfilm reels
2401,Office of the State Engineer,Colorado river water appropriations locations roster,1879-1903.,Filings are chronological by date within each jurisdiction.,,Retain permanently,,0.20 cubic foot
1421,Division of Archives and Records Service,Approved retention schedules,1967-,Chronological.,"These records are retention schedules produced by the State Archives and approved by the State Records Committee for the use of state and local government entities (Utah Code 63G-2-604(1)(2008)). These schedules may be unique to a single record series or governmental entity\, or generally applicable to common records managed by a variety of governmental agencies. The retention schedules indicate how long records must be kept and whether they should be destroyed or preserved permanently; they are used to assist agencies in establishing and maintaining records management programs.",Permanent. Retain for 20 year(s),Public,1 microfilm reel
3085,Division of Archives and Records Service,Administrative correspondence,1975-,Alphanumerical,"The agency administers the state's archives and records management programs\, which includes establishing archival standards\, training government employees\, storing and preserving records\, and facilitating access to records. Business-related correspondence documents the implementation of agency processes rather than the creation of functions or policies.",Retain for 7 year(s),Public,
3087,Division of Archives and Records Service,Archives facility planning and construction records,1930-,Alphanumerical.,"This series documents the planning activities and construction of the Utah State Archives building and Utah State Records Center. Records include: correspondence\, photographs\, drawings and plans\, design and specifications\, and architectural renderings for built and modified facilities.",Permanent. Retain for 2 year(s),Public,5.15 cubic feet
1150,Division of Archives and Records Service,Official rosters,1919-1986.,Chronological by date.,"This publication serves as the state's official directory of public authorities\, both elected and appointed. The roster lists state and county elected officials\, agency and committee directors\, and state judicial officials as well as statistics and state symbols.",,Public,1.00 cubic foot
1560,Division of Archives and Records Service,Veterans buried in Utah reports,1965.,Alphabetical by county.,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",,Public,
3083,Division of Archives and Records Service,State records survey data,1959-1960.,Alphanumerical,,Permanent. Retain permanently or for 0,,
2229,Division of Archives and Records Service,World War I draft board registers,i 1917-1918.,Alphabetical by county name.,"On May 18\, 1917 the President signed the Selective Service Law which authorized registration of men between the ages of 18 and 46 for potential service. A system of district and local boards was created to register\, select\, examine\, and induct men into service. These are photocopies of the registration records of local boards collected by the Military Records Section as part of their duties as a repository for information about Utah veterans. A county might have more than one local board. The forms include registration lists giving the individual's name\, number\, and address\, and sometimes race. There are also forms showing induction into service which give various identification numbers\, name\, occupation\, classification\, date\,,name of camp to which the man was being sent\, and a place to check if he failed to report. Finally there are forms to show the name and date the man reported to the mobilization camp and if he was accepted or rejected there. All the counties include registration forms\, and most the induction forms\, but few contain the mobilization ones. Finished copies were mailed to the Provost Marshal General Office in Washington\, D.C.",,Public,3 microfilm reels
7072,Division of Archives and Records Service,Publishing holdings list,1957-1984.,Chronological.,"This series is a holdings list of those publications which are not serially produced. May include actual copies of those publications put out by multiple agencies but printed by Archives. HOLDINGS Affirmative Action Plan: 1977-79\, 1982-83 Archives Plan and Administrative Report: 1981-82 Cemetaries in Utah: 1980 County Records Manual: 1960 Emergency Operations Plans: 1979-80 Guide-Genealogical Value Records: 1980 Guide to Utah State Archives: 1975 Microfilm and Destroy: 1974 Microfilm Guide: 1959-60 Micrographics Handbook: 1985 Military Department Inventory (Microfilm/Microfiche): 1981 Notaries Public: 1971\, 1979-80 HOLDINGS (Continued) Records Management Manual: 1960 Records Management Manual\, Essential Records: 1964 Safety and Security Procedures: 1979 Trade Marks and Service Marks: 1975\, 1978 Uniform Reciprocal Enforcement of Support Act: 1978\, 1981 Utah State Archives information pamphlets: No Dates Veterans Buried in Utah: 1965 You and Public Records: 1960 Justices of the Peace per,county (microfiche\, half of book)",,Public,33 microfilm reels
7341,Division of Archives and Records Service,Camera operator certificates,1967-2016.,"Chronological by year, thereunder by camera number","This is information that is contained in the roll of microfilm. The report includes dates\, roll number\, title of record\, volume number\, reduction used\, and work order number.",,Public,
7346,Division of Archives and Records Service,Record series control file,1985.,None.,"This is an index and description of record series in Utah State Archives holdings. The file includes records title\, description\, creating agency\, responsible authority\, inclusive dates of the record series\, volume\, and examples of what information the record series can provide the researcher.",Permanent. Retain for 1 year(s),Public,
7348,Division of Archives and Records Service,Records transfer sheets disposition copy,1980-2002.,None.,"These are inventories of records formerly stored at the records center that have been destroyed as recommended in the retention schedule and authorized by the respective agency records officer. This is covered by Utah Code 63-2-96. These forms include the originating agency address and phone number\, the of responsible agency authority\, the name of agency records officer\, the records series title\, the classification\, existing access restrictions\, related retention schedule information\, agency assigned box numbers\, an inventory of files that were in each box (sometimes including personal names and social security numbers)\, the Archives accession number\, and the former records center location/control number with red checks by each one indicating,that the boxes were destroyed.",Permanent. Retain for 2 year(s),Public,
5610,Division of Archives and Records Service,Governors' photographs,1851-1985.,Chronological by date.,This series contains 8x10 glossy black and white photographs of the governors from Brigham Young to Scott Mattheson. There are a few more recent color photos as well. Most seem to be copied from some publication; others were probably from the governor's office.,,Public,0.20 cubic foot
18788,Division of Archives and Records Service,Arrangement and description section records,1984-2005.,Alphabetical by topic.,"Series inventory case files document the creation of the series inventory\, which is the main finding aid used in research and reference work. The inventory is created when a record series is processed. Copies of the inventories are then used by the staff and by the public to help them identify specific\, relevant records for individual research projects. The case files always contain a draft inventory and a final inventory\, and some case files include additional drafts\, memos relevant to the processing of the series\, copies of agency finding aids\, and\, occasionally\, cataloging worksheets.",,Public,
18807,Division of Archives and Records Service,Intergovernmental Cooperative Appraisal Project (ICAP) files,1993-1995.,Chronological.,"These are records of Intergovernmental Cooperative Appraisal Projects. The federal government and participating state archives choose programs and initiate appraisal projects in order to reduce paperwork\, create standard retention schedules\, and setup working relationships between the federal government and individual states. Files include surveys\, correspondence\, reports\, and names of project participants.",,Public,
18431,Division of Archives and Records Service,Political subdivision ordinance and policy filed records,1991-,Alphabetical by agency name,"These files document ordinances and policies adopted by political subdivisions in accordance with the provisions of the Government Records Access and Management Act (GRAMA) (UCA 63G-2-701 (2009)). Political subdivisions have the option of adopting a separate ordinance (municipalities and counties) or policy (school districts and special districts) which allows the agency to modify provisions of GRAMA. The local agencies are required to submit a copy of the ordinance/policy to the State Archives within thirty days of its effective date. These files include copies of ordinances or policies\, amendments and revisions\, policy/ordinance summaries\, and related correspondence.",Permanent. Retain for 1 year(s),Public,
17170,Division of Archives and Records Service,Oaths of office,i 1903-,"Chronological by year, thereunder alphabetical by surname.","These records contain the oaths of office of state officials. Newly elected officials\, judges\, appointed commission members\, agency directors\, and special law enforcement officers in Utah are required to take a prescribed oath of office prior to exercising their duties. Each solemnly swears to support\, obey\, and defend the Constitution of the United States and the Utah State Constitution\, and to discharge the duties of the office with fidelity. Upon administration of the constitutional oath\, a record documenting its administration is created. This record is a standard form on which the constitutional oath of office is printed\, with blank spaces for adding the official's name and office title. This form is subscribed by the individual taking the oath. The person administering the oath (notary public\, judge\, etc.) also signs the record and imprints the form with an official seal or stamp\, along with the date the oath was administered. UCA 52-1-2 (1984) dictates that the oaths of office,of all state officials be filed with the Division of Archives. Statutes and policies also require many other local public officials to take the constitutional oath of office before beginning their duties as well\, but these are retained in the records of local governments. It is not uncommon for an oath to be retained indefinitely by an agency or filed with the wrong office. For oaths missing from this series\, check the records of the agency in which the official served\, those of the office statutorily.",Permanent. Retain for 25 year(s),Public,17.20 cubic feet 16 microfilm reels
21201,Division of Archives and Records Service,Reference Room patron requests,1996-,Chronological.,"These records document requests from the public and government received by the Reference Room staff. They include letters and e-mail messages\, and telephone requests written down by staff\, along with documentation of action taken by the staff to fulfill the requests and any charges for copies made. They may contain patron names\, addresses\, telephone numbers\, and email addresses.",Retain for 2 year(s),Private,
24347,Division of Archives and Records Service,Utah Cultural Center records,1998-2002.,None.,"These records document a proposed cultural center to consist of a single building or campus to house the Division of State History\, the Arts Council\, and the Utah State Archives. Documents include correspondence\, by-laws of the Cultural Center Foundation\, fund-raising proposals\, and various reports. Records pertaining to a traveling exhibit promoting the concept are also included.",,Public,
23512,Division of Archives and Records Service,Liisa Fagerland oral history,1986.,None.,"This is a transcript and the original cassette tapes of an oral history done of M. Liisa Fagerlund in 1986. The project was commissioned by the Archives\, who hired William G. Hartley of Brigham Young University to conduct two\, 2 hour interviews with Fagerlund. Fagerlund was Utah State Archivist 1983-1986.",,Public,
23515,Division of Archives and Records Service,Commemorative resolution,1996.,None.,This is a commemorative resolution from the Utah House of Representatives and the Utah State Senate extending appreciation and thanks to the Utah State Archives for its work on the Utah Statehood Centennial Celebration.,,Public,
25437,Division of Archives and Records Service,Agency records management files,1984-2016.,"Alphabetical by government type, thereunder by agency name.","These case files document the interaction between the State Archives and state and local government agencies (counties\, local health departments\, municipalities\, school districts\, and special districts) throughout the State of Utah. They are created by the archivists during their their normal duties as records analysts. Included are the approved State Records Committee (SRC) retention and classification reports\, micrographics feasibility studies\, Government Records Access and Management Act (GRAMA) Classification Worksheets\, organizational charts\, signed destruction letters\, agency sign-off sheets\, microfilm work orders\, significant correspondence\, and other related documentation.",Permanent. Retain for 20 year(s),Public,
28572,Division of Archives and Records Service,Government Records Access and Management Act (GRAMA) request files,2009-,Chronological.,"These are records relating to requests for records of the agency pursuant to the Utah Government Records Access and Management Act (GRAMA). Records may contain correspondence\, working papers\, and records gathered as part of the process of responding to the request. These records may also contain the response made and\, in the case of a denial\, any documents relating to the appeals process pursuant to this statute\, including documents prepared for the division's involvement with a State Records Committee hearing or District Court case.",Retain for 2 year(s),Public,
29991,Division of Archives and Records Service,The American Archivist Journals,1938-2016.,Chronologically,,,Public,6.00 cubic feet
29899,Division of Archives and Records Service,Conference and event records,1990-,,"These records document the Archives' mandate to train and provide assistance to government entities\, as outlined in Utah Code 63A-12-101(2)(h\,k). These records are from conferences\, webinars\, and other events hosted by our agency as a way of providing training and awareness regarding records management\, access\, and preservation. The topics discussed demonstrate the types of records management issues that government records officers are dealing with and the methods and principles that the State Archives staff has recommended they follow. Records include event materials such as programs\, advertisements of the event\, presentation recordings\, and visual aids.",Permanent. Retain for 3 year(s),Public,
29240,Division of Archives and Records Service,Exhibit records,1995-,Chronological by exhibit date.,"These records document the agency's efforts to provide quality access to public information and to tell the history of Utah and its people through archival sources (Utah Code 63A-12-101(2)(i)(2010)). These records include planning and documentation of exhibits such as records documenting planning and loan agreements\, and photographs of the completed exhibits.",Permanent. Retain until end of project or program,Public,0.20 cubic foot
30503,Division of Archives and Records Service,Facsimile of the Utah State Constitution,1896.,None.,,,Public,0.50 cubic foot
29664,Division of Archives and Records Service,Agency seals,1984-,Alphabetical by county name.,"This series contains copies of official agency seals filed with the State Archives. County commissions and specified state agencies are required to ""adopt a seal for the county.... and file an impression of the seal in the office of the county clerk and with the Division of Archives"" (Utah Code 17-53-214 and Utah Code 67-3-6). Legislation passed in 1896 stipulated that county seals be filed with the Secretary of State\, but the Legislature transferred this role to the Archives in 1984 (Laws of Utah\, 1984\, Chapter 67 Section 4).",,Public,0.20 cubic foot
83632,Division of Archives and Records Service,Checklist of Utah State publications,1967-1983.,Chronological.,"Indices\, lists\, catalogs\, registers\, guides\, and other aids necessary for the efficient use of other records.",,Public,1 microfilm reel
24018,State Records Committee,Annual reports and committee history records,1999-,Chronological,"These records document the appeal requests sent to the State Records Committee each year\, as well as the history of the committee. The information summarizes the cases for which hearings are scheduled as well as those declined or otherwise remedied without a hearing. Records about the members\, procedures\, and historical development of the committee may also be included.",Permanent. Retain for 7 year(s),Public,
24025,State Records Committee,Routine administrative correspondence,2000-,Chronological.,"This correspondence documents the day-to-day conduct of State Records Committee business. Information includes incomplete appeal requests\, logistics regarding appeal and hearing processes\, requests for copies of State Records Committee meeting recordings\, and similar records.",Retain for 7 year(s),Public,
28936,State Records Committee,Working committee member records,1994-2012.,Chronological by date.,This series includes committee working papers kept by former members of the State Records Committee.,,Public,
9777,Department of Government Operations,Fixed asset inventory,1985-,None,"File used to track and control capital outlay such as office equipment (chairs\, typewriters\, etc.) and other fixed assets including tools\, machinery\, and other large equipment.",Retain for 2 year(s),Public,
30163,Department of Government Operations,Ceremonial copy of enrolled Senate Bill 181,2021.,Chronological.,"This is a ceremonial copy of the enrolled bill which established the Department of Government Operations in 2021\, Senate Bill 181. It is signed by Governor Spencer Cox.",Permanent. Retain until administrative need ends,Public,
29993,Department of Government Operations,Audit work papers,1995-,"Chronological by year, thereunder numerical by audit number.","These records document field work and the creation of the auditor's report for performance audits of programs within the Department of Administrative Services. Audits are performed by the Department's internal auditors or by a contracted internal auditor. Records include notes\, analyses\, data\, and related correspondence.",Retain for 10 year(s),Public,
29915,Department of Government Operations,Grant records,2015-,Chronological.,"These records document the Department's fulfillment of their mandate to provide effective management of state administrative services\, and to serve the public interest by providing services in a cost-effective and efficient manner (see Utah Code 63A-1-102(2\,3)) via grants applied for and received. Records include successful grant applications\, notice of award\, correspondence\, and related records. Unsuccessful grant records follow general retention schedule GRS-1746: Unsuccessful grant application files\, which has a retention of ""retain for 1 year after resolution of issue\, then destroy.""",Retain for 7 year(s) after final action,Public,
30525,Department of Government Operations,Jenney Rees letter of appointment,2021.,None.,This series contains a framed letter of appointment from Governor Spencer Cox appointing Jenney Rees as the first Executive Director of the Department of Government Operations.,Permanent. Retain until administrative need ends,Public,0.50 cubic foot
30234,Department of Government Operations. Office of Administrative Rules,Agency history records,1985-,Chronological.,"These records document the organization and reorganization of governmental entities. Information includes history\, functional information\, organizational files and related records.",Permanent. Retain until administrative need ends,Public,
84554,Utah. Office of Administrative Rules.,Register of Supreme Court decisions,1978-1985.,None.,"This register logs Supreme Court decisions published in the Bulletin between the years 1978 and 1985 and are used for reference in the Office of Administrative Rules. As of 1985\, a private vendor will publish the Supreme Court Decisions in cooperation with the Utah Supreme Court Clerk's Office. The register includes date decision was filed\, case number\, names of plaintiffs\, defendants\, and respondents\, date published in the Bulletin\, and from May 1984 to January of 1985\, one to two terms indicating the issue brought before the Court for a ruling.",Permanent. Retain for 1 year(s),Public,
84556,Department of Government Operations. Office of Administrative Rules,Supreme Court decision index card file,1970-1980.,"Alphabetical by plaintiff, defendant, or subject, or numerical by case file number.","These are 3 X 5 cards indexing Supreme Court decisions for reference in the Office of Administrative Rules. They are in four arrangements: 1) plaintiff\, 2) defendant\, 3) subject\, and 4) case file number. The records include case number\, title of decision\, names of those involved\, issue involved\, date published in the Bulletin and date filed.",Permanent. Retain for 1 year(s),Public,
84327,Department of Government Operations. Office of Administrative Rules,Rules filings register,1973-,Numerical by file number.,"This record is a register\, or chronological list\, of rules submitted by state agencies as required by statute. It is used by the Division of Administrative Rules to monitor the rule making process and to record information on all rules written in the state. It is a vital key to the history of all administrative rules for it serves as an index to the actual rules files. It contains rule number\, date filed\, name of person requesting rule\, agency submitting request\, title of rule\, number of pages\, code number (assigned by Administrative Rules)\, date rule was published\, when indexed (if rule became effective)\, and date rule became effective (if applicable). The register appears on the division's data base from 1985 to the present.",Permanent. Retain for 2 year(s),Public,1 microfilm reel
1046,Division of Fleet Operations,Contracts,1958-1974.,Alphanumerical,"Files which document transactions of $10\,000 or less and construction contracts under $2\,000. They include contract\, requisition\, purchase order and lease records\, correspondence\, related records pertaining to award\, administration\, receipt\, inspection\, and payments.",Permanent. Retain for 1 year(s),Public,
11379,Division of Fleet Operations,Vehicle log files,1985-,Numerical by vehicle number.,"These records are used to manage Fleet vehicles and comprise all the records within the MIS system. Records include financial records such as work orders\, fuel\, and parts\, as well as other vehicle management data.",Retain for 7 year(s),Public,
23308,Division of Fleet Operations,Publications,1994-,Chronological,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",Permanent. Retain until administrative need ends,Public,
29959,Division of Fleet Operations,Telematics data,2017-,Database.,"Telematics data is generated by specially-equipped State vehicles and gathered by the agency in order to efficiently and safely provide and monitor the use of a fleet of vehicles for the State. Information [or data] includes vehicle status and usage\, driving conditions\, repair needs\, driver actions\, GPS location\, load weight\, and similar information. Data related to an incident are shared with another agency and kept by that agency for legal purposes (see retention schedule #59928).",Retain for 3 year(s),Public,
30510,Division of Fleet Operations,Operator data,1998-,Database.,"The Division of Fleet Operations maintains data of each person who drives a state vehicle\, consisting of full name\, driver's license numbers and employee ID numbers. These numbers are associated with the employee's full name and work contact information. The purpose of collecting driver's license numbers is to ensure drivers of state fleet vehicles maintain valid driver's licenses. Employee ID numbers are used to track fuel purchases. This information is maintained by Fleet but is entered and may be accessed by the agency which employs the driver. The agency is charged with ensuring proper collection of data. This information may be accessed by the Division of Risk Management when that division is investigating a claim.",Retain for 1 year(s) after separation,Private,
23280,Division of Facilities Construction and Management,Publications,1981-1994.,Chronological.,"This series contains documents created by the agency\, including pamphlets\, reports\, leaflets\, file manuals\, and other published or processed documents. These records include information on administration\, legal matters\, fiscal and financial operations\, buildings\, construction\, planning\, and all other activities of the Division of Facilities Construction and Management. This series consists primarily of isolated publications not part of a more specific series.",,Public,1.00 cubic foot
23508,Division of Facilities Construction and Management,Kingsbury Hall building plans,1928-1931.,none.,These drawings are construction details of Kingsbury Hall built on the University of Utah campus ca. 1928.,,Public,
25769,Division of Facilities Construction and Management,Governors mansion restoration records,1993-1996.,Chronological.,"Includes correspondence\, photographs\, news stories\, conceptual drawings\,etc. brought together and collected by the staffs of DFCM\, DAS\, Archives\, and State Historical Society. This material was used to produce a commemorative book presented to former Governor Michael Leavitt.",,Public,
30194,Division of Facilities Construction and Management,Capitol projects and events photographs,1978-ca. 1981.,Generally chronological.,"These records document the organization and reorganization of governmental entities. Information includes history\, functional information\, geographical boundaries\, organizational files and related records.",,Public,0.20 cubic foot
80414,Division of Facilities Construction and Management,Operations and maintenance manuals,1955-,numerical by project number,"These are DFCM's copy of equipment operation and maintenance manuals. They are used to aid DFCM in the repair of malfunctioning building equipment. These manuals are also used to keep track of equipment maintenance. Information includes schematics\, installation and warranty data\, repair and maintenance instructions and equipment specifications.",Retain for 150 year(s) or until disposition of asset,Public,
80324,Division of Facilities Construction and Management,Construction project files,1912-,Alphanumerical by agency and project number.,"These records support the agency's function to construct state facilities. Case files document all building projects sponsored by the state and may include construction proposals\, contracts\, modifications\, contract change orders\, certificates of substantial completion\, and any related correspondence.,Case files documenting the construction of new buildings and the renovation of rented buildings for state use.",Permanent. Retain for 16 year(s) after case is closed,Public,125.6 cubic feet
7287,Department of Government Operations. Division of Purchasing and General Services,Vendor exhibit records,i 1981-,None,These records include legal exhibits introduced to the Purchasing Board of Appeals. These charts and graphs show sales history and price ranges as presented by private vendors.,Retain for 1 year(s),Public,
16593,Department of Government Operations. Division of Purchasing and General Services,Purchasing contracts,1980-,Numerical by contract number.,"These records are statewide contracts made with vendors in order to get the most favorable prices for materials or services. These contracts give all agencies the authorization to make purchases from a specific vendor. Agencies submit warrant requests with appropriate invoices in order to buy materials under the terms of the contract. Records may include bid tabulation\, copy of approved bid\, contract information sheet\, and correspondence with the vendor.",Retain for 7 year(s) after expiration of contractual agreement,Public,
29903,Department of Government Operations. Division of Purchasing and General Services,Audit records,2003-,,These records are financial audits of state cooperative contracts executed by the Division of Purchasing and of Limited Purchasing Delegations.,Permanent. Retain for 10 year(s),Public,
81000,Department of Government Operations. Division of Purchasing and General Services,Annual reports,undated,Chronological.,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",Permanent. Retain for 5 year(s),Public,
81013,Department of Government Operations. Division of Purchasing and General Services,Interdepartmental transfers,undated,none,"Records that document receipt of cash or transfers between state agencies in the state acounting system\, and other relevant information. Includes cash receipts (CR)\, inter-agency transactions (IAT)\, and revenue (IN) transactions.",Retain for 3 year(s),Public,
81024,Department of Government Operations. Division of Purchasing and General Services,Travel reimbursement files,1990-,none,See General Retention Schedule 1988:6:40.,Retain for 3 year(s),Public,
81016,Department of Government Operations. Division of Purchasing and General Services,Lost or damaged shipments records,undated,none,"Schedules of valuables shipped\, correspondence\, memoranda\, reports and other related records.",Retain for 3 year(s),Public,
81023,Department of Government Operations. Division of Purchasing and General Services,Surplus Property case files,1990-,none,"Case files on sales of surplus personal property (including those transactions deviating from standard procedures)\, comprising of invitations\, bid acceptances\, lists of materials\, evidence of sales\, and related correspondence.",Retain for 6 year(s),Public,
81025,Department of Government Operations. Division of Purchasing and General Services,Travel requests,1990-,none,"These records document payments made to state employees and agencies for the purpose of reimbursing travel\, transportation\, equipment\, service\, training\, and other reimbursable costs. Records include correspondence\, forms\, travel reservations\, travel authorizations\, per diem vouchers\, transportation requests\, hotel reservations\, invoices\, itemized expenses\, and other supporting records used to validate reimbursable expenses.",Retain for 3 year(s),Public,
1048,Office of Personnel Management,Administrative records,1966-1980.,Alphanumerical,"Correspondence\, contract agreements\, standards\, billings\, terminated employees\, Advisory Board materials\, Service Center materials\, publications\, etc.",,,
1030,Department of Human Resource Management,Health department personnel action notices,1955-[ca. 2000].,Alphanumerical,"Complete work history of individual while employed by the State. Refer to UCA 67-18-1\, et seq. and DHRM standards on accessing\, maintaining\, and managing employee personnel files. When an employee transfers to another state agency\, the official personnel file must be sent to the new agency. The file should include current information on performance evaluations\, performance plans\, position description\, career mobility agreement\, insurance benefits notification (ADNT-1)\, job swap agreement\, and overtime agreement where applicable. Also contains application for employment\, employees' social security card (copy)\, Notice of personnel action (DHRM 33)\, Human resource profile/events (DHRM 34)\, Termination form (DHRM 35)\, Employment,eligibility verification form\, Exit interview form\, New employee orientation self-guide\, and retirement/deferred compensation plan notification (ADNT-2). May contain documentation on employee withholding\, completion of course certificates\, conflict of interest letters\, incentive award results\, letters of commendation\, leave records\, health records\, and leave adjustment reports.",Retain for 65 year(s),Private,
4018,Division of Human Resource Management,Compensation and salary survey records,1983-,Alphabetical by job class.,"These records are used to create an Annual Compensation Plan recommendation to the governor\, as required in Utah Code 67-8-3(1) (2020). Records may include targeted funding requests submitted to the Department by agencies (for positions with high recruitment and retention difficulties)\, as well as the Department's recommendation for each request; salary survey reports and employer survey responses for both commercial surveys and Utah State custom surveys; job and benefits information\, including the development and implementation of wage schedules; total compensation calculations; data analysis; working papers; and related records.",Retain for 20 year(s),Public,
4114,Department of Human Resource Management,Employment examinations,1983-2008.,Alphanumerical,"This series contains various examinations used to determine an applicant's qualifications and suitability for employment. Examinations may include interview questions\, essay questions\,true/false and multiple choice tests with answer keys\, performance tests\, writing assessments\, etc. This series contains exams to be administered\, not applicant responses or exam results.",,Protected,
1022,Office of Personnel Management,New hires summary sheets,1971-1973.,Alphanumerical,,Permanent. Retain for 1 year(s),,
6614,Department of Human Resource Management,Human Services personnel case files,1980-2008.,Alphabetical by surname,"Complete work history of individual while employed by the State. Refer to UCA 67-18-1\, et seq. and DHRM standards on accessing\, maintaining\, and managing employee personnel files. When an employee transfers to another state agency\, the official personnel file must be sent to the new agency. The file should include current information on performance evaluations\, performance plans\, position description\, career mobility agreement\, insurance benefits notification (ADNT-1)\, job swap agreement\, and overtime agreement where applicable. Also contains application for employment\, employees' social security card (copy)\, Notice of personnel action (DHRM 33)\, Human resource profile/events (DHRM 34)\, Termination form (DHRM 35)\, Employment,eligibility verification form\, Exit interview form\, New employee orientation self-guide\, and retirement/deferred compensation plan notification (ADNT-2). May contain documentation on employee withholding\, completion of course certificates\, conflict of interest letters\, incentive award results\, letters of commendation\, leave records\, health records\, and leave adjustment reports.",Retain for 65 year(s),Private,
11276,Department of Human Resource Management,Budget records,1984-1996.,chronological,Agency reports at the end of the fiscal year on the status of appropriation accounts and apportionment.,Permanent. Retain for 7 year(s),Public,
17482,Department of Human Resource Management,"Social Services, Youth Corrections, Region 2 Personnel files",1983-2003.,alphabetical by employee name,"Complete work history of individual while employed by the State. Refer to UCA 67-18-1\, et seq. and DHRM standards on accessing\, maintaining\, and managing employee personnel files. When an employee transfers to another state agency\, the official personnel file must be sent to the new agency. The file should include current information on performance evaluations\, performance plans\, position description\, career mobility agreement\, insurance benefits notification (ADNT-1)\, job swap agreement\, and overtime agreement where applicable. Also contains application for employment\, employees' social security card (copy)\, Notice of personnel action (DHRM 33)\, Human resource profile/events (DHRM 34)\, Termination form (DHRM 35)\, Employment,eligibility verification form\, Exit interview form\, New employee orientation self-guide\, and retirement/deferred compensation plan notification (ADNT-2). May contain documentation on employee withholding\, completion of course certificates\, conflict of interest letters\, incentive award results\, letters of commendation\, leave records\, health records\, and leave adjustment reports.",Retain for 65 year(s) after separation,Public,
23237,Department of Human Resource Management,State human resource staff meeting minutes,1993-2003.,Chronological,These records document the State Human Resource Staff meeting. They are created to meet the informational and decision making needs of the Human Resource staff and contain information that may affect human resource functions.,Permanent. Retain for 11 year(s) after separation,Public,
23239,Department of Human Resource Management,Staff meeting minutes,1993-2003.,Chronological,"This records series documents the department of Human Resource Management staff meetings. The records are created to update office information. They contain office changes\, program updates\, budget information\, and any other information that might have an impact on the office.",Permanent. Retain for 11 year(s) after separation,Public,
25170,Department of Human Resource Management,Labor Commission Personnel records,1917-2011.,Alphabetical by employee last name,"Complete work history of an individual (excluding medical/psychological information) while employed by the State. Refer to UCA 67-18-1 (1977)\, et seq. and DHRM rules on accessing\, maintaining\, and managing employee personnel files. The employee's personnel file shall be considered a supplement to the DHRM computerized file and shall be subject to the rules governing personnel files. When an employee transfers to another state agency\, the employees's personnel file must be sent to the new agency. The file typically includes applications for employment\, career mobility documents\, Memorandums of Understanding (MOU's)\, Employment Eligibility Certification records\, Form 1-9 and other documents required by the U.S. Citizenship and Immigration Services; employee signed overtime agreements\, personnel actions\, corrective action plans\, notices of disciplinary action\, new employee orientation form checklists\, performance plans and evaluations\, letters of appreciation/commendation\, separation and,leave without pay records\, employee benefits notification forms for PEHP and URS; references\, copies of transcripts\, training certifications or preparations\, copies of items recorded in the DHRM computerized file\, leave and time records; copies of any documents affecting the employee's conduct\, status or salary\, etc.",Retain for 65 year(s) after separation,Private,
25133,Division of Human Resource Management,Government Records Access and Management Act requests,1993-,"Chronological by year, thereunder numerical by request number.","These are records created in response to requests from individuals seeking access to government records\, as provided under Utah Code 63G-2-204 (2019). Files contain the records request\, copies of the records officer's response either granting or denying access to the records requested\, and supporting documentation which may include copies of information provided in the request. Records may also include agency responses to requests for nonexistent records\, responses to requesters who provide inadequate descriptions\, and responses to requests which should be directed to another agency.",Retain for 2 year(s) after final action,Public,
25713,Division of Human Resource Management,Training manuals and materials,1988-,Alphabetical by course title.,"These records contain manuals\, course materials\, and aids used in training conducted or sponsored by the Department. Records are used for reference and legal verification of the content covered in the training.",Permanent. Retain until superseded,Public,
25647,Division of Human Resource Management,Certified Public Manager administrative records,1988-,"Alphabetical, thereunder chronological by date.","These records document administrative aspects of the Certified Public Manager (CPM) program\, a nationally accredited program that is administered by DHRM in the state of Utah. The CPM program is designed to enhance the skills of state and local government managers. Records include instructor and course evaluations\, examinations\, scoring criteria\, release agreements\, and related administrative records.",Retain for 6 year(s),Public,
25680,Division of Human Resource Management,Department of Labor Fair Labor Standards Act audit report,1992.,Chronological.,"These records contain information related to the 1992 Fair Labor Standards Act audit\, such as 80 hour paydown\, exempt vs non-exempt jobs\, Department of Labor investigations\, pre- and post-class codes\, and Fair Labor Standards Act implementation.",Permanent. Retain for 10 year(s),Private,1.00 cubic foot
30638,Department of Government Operations. Division of Technology Services,Single Sign-On public user accounts (UtahID),2013-,Database.,"The records in this records series are collected\, maintained and processed by the Department of Government Operations\, Division of Technology Services (DTS) under the authority of Utah Code 63A-16-8\, which requires DTS to create and administer a Single Sign-On (SSO) solution for use by governmental entities\, persons and individuals to facilitate secure digital access to government services with a single centralized identity and authentication process that can be implemented by governmental entities. SSO is an authentication method that enables users to securely authenticate with multiple applications and websites by using just one set of credentials. When a user creates an account\, they provide personal information that includes their name\, username\, password\, and email address. The user may also choose to add an alternate email address\, address\, and phone number. These records include unique account identifiers\, personal identifiers\, sensitive information that if combined could be,personally identifiable\, contact information\, authenticators\, identification\, authentication\, authorization and system metadata used for the management of the account. Accounts are required to be created and used by persons in order to access State of Utah online applications that facilitate digital government services. Purpose and Use: The information in this record series will only be used for the purposes and uses specified in Utah Code 63A-16-8\, 63A-16-214\, 63A-16-205(1)(a)(i)\, 63A-16-205(1)(a)(iv)\, and other commonly purposes as necessary to fulfill the requirements of the? Code. The data in this record series is not used for ads\, marketing\, sold to third parties\, or authorized for use by third parties for any other purpose or use except for those identified in this record series or for security purposes. Information in this record series may be shared with third parties in accordance with Utah Code 63G-2-206\, including other governmental entities\, contractors and/or,private providers whose IT systems are authorized by the Division of Technology Services to utilize the UtahID single sign-on solution. Public users may be presented with authorization and consent options to allow or deny third party applications access ?to certain user information for the purposes of identification\, authorization or other purposes as provided in the authorization notice.",Retain for 3 year(s) after final action,Exempt,
83316,Department of Government Operations. Division of Technology Services,Executive correspondence,1984-,Chronological.,"These records support the agency's function to provide quality technology to partner agencies. Correspondence provides unique information about agency functions\, policies\, procedures\, or programs and documents material discussions and executive-decisions made regarding all agency interests.",Permanent. Retain for 7 year(s) after separation,Public,
83969,Department of Technology Services,Training manuals,1982-2015.,none,A manual produced for the data processing division to serve as a training manual for government managers in using and planning data processing system.,Permanent. Retain until administrative need ends,Public,
30838,Department of Government Operations. Division of Technology Services,Customer Experience (CX) Research on Utah Services - PII data,2022-,Chronological.,"This series corresponds to the personally identifiable information (PII) that may be collected as part of the customer experience initiative surveys. If users report not being able to accomplish their task\, they may request follow up and provide their contact information. PII may include (but is not limited to) IP address\, name\, phone number\, email address\, and geolocation associated with customer experience.","Retain for 1 year(s) or until administrative need, whichever is less",Private,
84674,Department of Government Operations. Division of Technology Services,Financial and accounting records,1981-,none,"These files contain the financial records for the division of ITS (Information Technology Services). Files include FINET IAT's\, CR's\, A/R Ledgers\, check registers\, inventory\, and other balance sheet reconciliation and reports and FINET monthly reports and audits.",Retain for 7 year(s),Public,
84430,Department of Government Operations. Division of Technology Services,Fixed asset information files,1976-,Chronological.,"These records relate to tangible assets--such as property and equipment--owned by the Division of Technology Services and valued at $5000 or higher. Information includes substantiation\, purchases\, deprecation\, inventories\, and related records.",Retain for 10 year(s) after disposition of asset,Public,
84432,Department of Government Operations. Division of Technology Services,Deposit and adjustment files,1986.,chronological,See General Retention Schedule 1988:6:20.,Retain for 1 year(s),Public,
84675,Department of Government Operations. Division of Technology Services,Budget background records,1980-,Numerical by budget office from number order,"Records used to assist in the preparation of the division budget and to justify budget requests presented to the department director. Items include budget prep documents\, historical expenses\, authorized budget\, requested budget\, and other general financial information. May also contain some personnel information.",Retain for 7 year(s),Public,
27932,Division of Archives and Records Service,Continuity of operation (COOP) plans,2012-,Alphabetical by institution name.,"These records are used to prepare statewide plans for action to address an emergency\, e.g. fire\, flood\, earthquake\, and other disasters.",Retain for 1 year(s) after superseded,Public,
59929,Division of Risk Management,Insurance policy contract records,i 1952-,Numerical by policy number,"These records support the agency's function to provide insurance coverage for the following agencies and their employees: state agencies\, higher education\, school districts\, and charter schools (Utah Code 63A-4-101(2)(a)(2006)). Records contain insurance policy contracts entered into by the state of Utah. Records document the state's protection in the event that a claim is filed\, and include coverage and premium payment information.",Retain for 25 year(s),Public,
59933,Division of Risk Management,Loss control case records,1986-,Alphabetical by agency.,"These records support the agency's function to protect the state's assets by documenting inspections\, consultations\, and other services performed by loss control personnel (Utah Code 63A-4-101(2)(c)(2006)). Records may include agency identifiers\, inspection or consultation details\, self-inspection surveys\, and corrective recommendations.",Retain for 10 year(s),Protected,
30511,Division of Risk Management,Executive correspondence,2016-,Chronological.,"Incoming and outgoing business-related correspondence\, regardless of format or mode of transmission\, that provides unique information relating to the functions\, policies\, procedures or programs of a state agency. These records document executive decisions made regarding agency interests. Executive decision makers may include the Director\, Chief Administrative Officer\, Public Information Officer or other internal administrators as identified by the executive office.",Permanent. Retain for 5 year(s) after separation,Public,
59934,Division of Risk Management,Premium invoices,1980-,Alphabetical by agency,"These records support the agency's function to provide insurance coverage for the following agencies and their employees: state agencies\, higher education\, school districts\, and charter schools (Utah Code 63A-4-101(2)(a)(2006)). Records document premiums charged to agencies\, and include the official premium notices and related records.",Retain for 10 year(s),Public,
5790,Department of Technology Services,Telephone directories,1934-2020.,Chronological by date.,"Directories produced to enhance communication among state agencies. Prior to 1959 the ""Branch Exchange of the Utah State Capitol"" lists personnel and agencies located within the State Capitol building. Since then they list the telephone numbers and addresses of all state agencies\, as well as the telephone number and position title of all supervisors within each agency. Some years the general personnel list includes all state employees. Additional features added over the years include an agency index; home and office telephone numbers and home mailing addresses of all state legislators; along with a local government prefix locator.",Permanent. Retain until administrative need ends,Public,6 microfilm reels
8308,Department of Technology Services,Data security management files,1985-2015.,Alphabetical by type of system,"These are working reports that are used to decide whether an employee should be granted access to a system/file/program. The files also document authority by which the employee is granted access. It is useful as proof that the state is using security measures to protect the data on computers. This would be essential information to prove that the state followed proper procedures in protecting sensitive data. This is considered a vital record and is backed-up on magnetic disk. Includes access rosters for system/file/program usage\, log-on IDs\, passwords\, access authorities\, accounting data\, and the name of the accountable employee authorized to grant access within each agency.",Retain for 7 year(s),Private,
12347,Department of Government Operations. Division of Technology Services,Video user guide,1974.,,"This manual was compiled to supply authorized teleprocessing users with the information needed to access their files and systems. Step-by-step instructions are given for programs used by the following agencies: Finance Department (payroll)\, Governor's office\, Juvenile Court\, Legislature\, Public Safety (computerized criminal history)\, Driver License\, Secretary of State\, Tax Commission (motor vehicle system)\, Utah Insurance Department\, and Personnel. The manual provides a general description of each system and of the lower level files. Included is an explanation of which information is recorded and how the data should be entered into the proper field.",Permanent. Retain for 1 year(s),Public,
8367,Department of Government Operations. Division of Technology Services,Telephone and data processing bills and reports,1983-,"Alphabetical by subject/topic, thereunder chronologically.","These records document the agency's function to provide cost-effective\, efficient information and communications systems and resources\, as described in Utah Code 63F-1-104(1)(b)(2019). Records contain charges and call histories for telephone and data processing services\, including monthly bills and detailed call reports for state agencies.",Retain for 5 year(s),Public,
13917,Department of Government Operations. Division of Technology Services,Telecommunication work orders,1986-,Numerical by purchase order number.,"These records document the agency's function to provide cost-effective\, efficient information and communications systems and resources\, as described in Utah Code 63F-1-104(1)(b)(2019). Records document agency installation\, change\, removal\, and servicing of equipment\, including project plans and reports.",Retain for 5 year(s),Public,
19561,Department of Government Operations. Division of Technology Services,Deposits with the State Treasurer,1990-,,Cash receipt transaction forms accompanying agency deposits to the State Treasurer's Office.,Retain for 3 year(s),Public,
18712,Department of Government Operations. Division of Technology Services,Non-regulated system logs,1984-,Chronological.,"This series consists of records which monitor and log the activities and events of an information system resource. Information includes console logs\, system logs\, application logs\, physical logs\, and access logs for systems that do not contain regulated data.",Retain for 1 year(s),Protected,
84555,Department of Government Operations. Office of Administrative Rules,Supreme Court decisions,1970-1980.,Alphabetical by case name.,"These are Supreme Court decisions filed for reference in the Office of Administrative Rules and for publication in the Bulletin. As of 1985\, a private vendor will publish the Supreme Court Decisions in cooperation with the Utah Supreme Court Clerk's Office. These records include cases brought before the Supreme Court\, names of individuals involved\, other\, cases cited\, decision\, and judges' comments\, as well as the date on which the opinions were published in the Utah State Bulletin.",,Public,
84557,Department of Government Operations. Office of Administrative Rules,Executive correspondence,1978-,None.,"This are records of administrative correspondence and other related subjects that document the activities and management of the Division of Administrative Rules. These records include the entire history of Administrative Rules as a Bureau under the State Archives and its transition to a division of Administrative Services. They also include names and addresses of those communicating with the Division of Administrative Rules\, letters\, memoranda mailed to rulemakers in the various state agencies\, and copies of responses to requests for assistance or information. The files are administrative in nature and also contain budget information\, copies of legislative bills and laws related to rulemaking\, information documenting the creation of the office's first publications\, and other subjects related to rulemaking\, as well as personnel files of past employees.",Permanent. Retain for 5 year(s),Public,
83970,Department of Government Operations. Division of Technology Services,Policies and procedures manuals,1976-,chronological,These records support the agency's function to to provide consistent quality technology to partner agencies through the documentation and dissemination of the agency's policies and procedures. Records include program descriptions and approved manuals.,Permanent. Retain for 1 year(s),Public,
14421,South Davis Sewer District (Utah),Safety meeting minutes,undated,,"These are the minutes of regular\, special\, and emergency meetings of official municipal committees\, boards\, and task forces. UCA 52-4-7(1) (2009) requires that written minutes be kept of all open meetings. These minutes shall include: ""the date\, time and place of the meeting; the names of members present and absent; the substance of all matters proposed\, discussed\, or decided\, and a record\, by individual member\, of votes taken; the names of all citizens who appeared and the substance in brief of their testimony; and any other information that any member requests be entered in the minutes."" Minutes are also required to be kept for all closed meetings in accordance with UCA 52-4-7(2) (2010) and to include: ""the date\, time and place of the meeting; the names of all others present except when such disclosure would infringe on the confidence necessary to fulfill the original purpose of closing the meeting."" They may also include an official agenda. (See also Internal committee records).",Retain permanently,Public,
14495,Department of Workforce Services. Division of Housing and Community Development,Governor's Housing Task Force minutes,1993-,Chronological.,"This series contains audio recordings\, minutes\, agenda\, and any related documents or materials associated with the meetings of the Governor's Housing Task Force. The information is maintained in order to document the history of the task force. Information includes names of persons present\, dates of meetings\, items discussed\, and decisions or conclusions reached.",Permanent. Retain for 5 year(s),Public,
14575,Pleasant Grove (Utah),Board of Equalization and Review minutes,undated,,"This board is appointed by the city council and consists of three or more members (municipal recorder or designee\, municipal engineer or public works director\, and municipal attorney or designee) to review proposals and to hold hearings on three consecutive days for at least one hour. The findings of the board are reviewed and approved by the governing board.",Retain permanently,Public,
14852,Midway (Utah),Planning Commission minutes,1978-,Chronological,These minutes are of meetings and hearings held by the Planning Commission. This commission decides on matters concerning zoning and master plan considerations.,Retain permanently,Public,
15056,Millville (Utah),Board of Adjustments minutes,undated,,"These minutes document all meetings of the Board of Adjustment. They are used to reference requests\, discussions\, and decisions of the Board.",Retain permanently,Public,
15244,Willard (Utah),Planning Commission minutes,undated,,These minutes are of meetings and hearings held by the Planning Commission. This commission decides on matters concerning zoning and master plan considerations.,Retain permanently,Public,2 microfilm reels
16241,Glen Canyon Special Service District of Big Water (Utah),Minutes,1991-,Chronological,"These are the official minutes of regular\, special\, and emergency meetings of municipal committees\, boards\, and task forces.",Retain permanently,,
16722,Board of Health,State Board of Health meetings minutes,1962-2015.,Chronological,"These are the minutes of the meetings of the precursor of the department. The board was charged with setting the state's health policies. These minutes include the date and time of the meeting\, the place of the meeting\, the individuals present\, the topics discussed\, and any decisions reached.",Permanent. Retain for 5 year(s),Public,
16952,Public Service Commission,Hearing transcripts,1928-,"alphanumerical by utility name, hearing number.","These are transcripts of hearings before the Public Service Commission. They are transcribed on request from shorthand notes of the commission's reporter. This record includes the date and place of the hearing\, the topic of the hearing\, the individuals involved\, the name of the reporter\, and any order or decision of the Commission.",Permanent. Retain for 5 year(s),Public,43 microfilm reels
18028,St. George (Utah). City Council,Council minutes,1867-,Chronological,"These minutes are the official record of the proceedings of regularly scheduled\, special and emergency council meetings. They are adopted and approved by the council during their next public meeting. The minutes include the date\, time\, and meeting place; members present and absent; ""the substance of all matters proposed\, discussed\, or decided\, and record\, by individual member\, of votes taken; the names of citizens who appeared and the substance in brief of their testimony; any other information that any member requests be entered in the minutes"" in accordance with UCA 52-4-7 (1997).",Retain permanently,Public,13 microfilm reels
18208,Roosevelt (Utah),Minutes and administrative records,1913-,Chronological,"These are the minutes of regular\, special\, and emergency meetings of official municipal committees\, boards\, and task forces. UCA 52-4-7(1) (2009) requires that written minutes be kept of all open meetings. These minutes shall include: ""the date\, time and place of the meeting; the names of members present and absent; the substance of all matters proposed\, discussed\, or decided\, and a record\, by individual member\, of votes taken; the names of all citizens who appeared and the substance in brief of their testimony; and any other information that any member requests be entered in the minutes."" Minutes are also required to be kept for all closed meetings in accordance with UCA 52-4-7(2) (2010) and to include: ""the date\, time and place of the meeting; the names of all others present except when such disclosure would infringe on the confidence necessary to fulfill the original purpose of closing the meeting."" They may also include an official agenda.",Retain permanently,Public,15 microfilm reels
18494,Ogden (Utah). City Recorder,Committee minutes,undated,,"These are the minutes of regular\, special\, and emergency meetings of official municipal committees\, boards\, and task forces. UCA 52-4-7(1) (2009) requires that written minutes be kept of all open meetings. These minutes shall include: ""the date\, time and place of the meeting; the names of members present and absent; the substance of all matters proposed\, discussed\, or decided\, and a record\, by individual member\, of votes taken; the names of all citizens who appeared and the substance in brief of their testimony; and any other information that any member requests be entered in the minutes."" Minutes are also required to be kept for all closed meetings in accordance with UCA 52-4-7(2) (2010) and to include: ""the date\, time and place of the meeting; the names of all others present except when such disclosure would infringe on the confidence necessary to fulfill the original purpose of closing the meeting."" They may also include an official agenda. (See also Internal committee records).",Retain permanently,Public,
19081,Governor's Office of Planning and Budget,Clearing house committee minutes,1981-,Chronological,"Records created by a committee or conference\, including advisory committees\, relating to executive establishment\, organization\, membership\, and policy. Includes agenda\, meeting minutes\, final report\, and related records documenting the accomplishments of official boards and committees. May include audio and video recordings if minutes are not taken.",Permanent. Retain for 12 year(s),Public,
19414,Department of Transportation. Engineering & Operations. Operations. Traffic & Safety,Utah Passenger Tramway Safety Committee minutes,1994-,Chronological,"These minutes document the meetings of the Utah Passenger Tramway Safety Committee as they oversee function specified in UCA 63-11-37(2)(a) (1997). Includes agenda\, meeting minutes\, final reports\, and related records such as orders prohibiting use of lifts.",Permanent. Retain for 5 year(s),Public,
19753,Department of Health and Human Services. Office of Children with Special Healthcare Needs,Committee and conference files,1990-,Alphabetical,"Records created by a committee or conference\, including advisory committees\, relating to executive establishment\, organization\, membership\, and policy. Includes agenda\, meeting minutes\, final reports\, and related records documenting the accomplishments of official boards and committees. May include audio and video recordings if minutes are not taken.",Permanent. Retain for 3 year(s),Public,
19979,American Fork (Utah),Board of Adjustment minutes,1961-,Chronological,"These minutes document all meetings of the Board of Adjustment. The board consists of ""five members and whatever alternate members that the chief executive officer considers appropriate"" (UCA 10-9-701(2)(a) (1997)). The duties of the Board of Adjustment are to hear and decide on ""appeals from zoning decisions applying the zoning ordinance; special exceptions to the terms of the zoning ordinance; and variances from the terms of the zoning ordinance"" (UCA 10-9-703(1) (1997)). The minutes are used to document requests\, discussions\, and decisions of the Board.",Retain permanently,Public,
20334,Utah Office for Victims of Crime,Board meeting minutes,1987-,Chronological,These files contain the minutes from the meetings of the Board of Crime Victims Reparations. The minutes are summaries of the audio tape recordings taken of the meetings. They document discussions and decisions made by the board.,Permanent. Retain for 5 year(s),Public,
21264,Perry (Utah),Planning Commission minutes,1974-,Chronological,"These are minutes of meetings and hearings held by the planning commission. ""Each municipality may enact an ordinance establishing a planning commission"" (UCA 10-9-201(1)(a)(1997)). A municipal planning commission shall ""prepare and recommend a general plan and amendments to the general plan; recommend zoning ordinances and maps\, amendments to zoning ordinances and maps; administer provisions of the zoning ordinance; recommend subdivision regulations and amendments to those regulations; recommend approval or denial of subdivision applications; advise the legislative body of matters as the legislative body directs; hear or decide any matters that the legislative body designates\, including the approval or denial of\, or recommendations to approve or deny\, conditional use permits; exercise any other powers that are necessary to enable it to perform or function\, or delegated to it by the legislative body"" (UCA 10-9-204 (1997)).",Permanent. Retain until administrative need ends,Public,
21287,Park City (Utah). City Manager,Committee minutes,1958-,Chronological,"These are the minutes of regular\, special\, and emergency meetings of official municipal committees\, boards\, and task forces. UCA 52-4-7(1) (2009) requires that written minutes be kept of all open meetings. These minutes shall include: ""the date\, time and place of the meeting; the names of members present and absent; the substance of all matters proposed\, discussed\, or decided\, and a record\, by individual member\, of votes taken; the names of all citizens who appeared and the substance in brief of their testimony; and any other information that any member requests be entered in the minutes."" Minutes are also required to be kept for all closed meetings in accordance with UCA 52-4-7(2) (2010) and to include: ""the date\, time and place of the meeting; the names of all others present except when such disclosure would infringe on the confidence necessary to fulfill the original purpose of closing the meeting."" They may also include an official agenda.",Retain permanently,Public,
21564,Park City (Utah). City Council,Council agenda,1980-,Chronological,"These files contain the public notification of date\, time\, place and items to be presented to City Council for consideration at regularly scheduled\, special and emergency city council meetings.",Retain permanently,Public,
21603,Park City (Utah). Planning,Planning Commission minutes,1980-,Alphanumerical,"These are minutes of meetings and hearings held by the planning commission. ""Each municipality may enact an ordinance establishing a planning commission"" (UCA 10-9-201(1)(a)(1997)). A municipal planning commission shall ""prepare and recommend a general plan and amendments to the general plan; recommend zoning ordinances and maps\, amendments to zoning ordinances and maps; administer provisions of the zoning ordinance; recommend subdivision regulations and amendments to those regulations; recommend approval or denial of subdivision applications; advise the legislative body of matters as the legislative body directs; hear or decide any matters that the legislative body designates\, including the approval or denial of\, or recommendations to approve or deny\, conditional use permits; exercise any other powers that are necessary to enable it to perform or function\, or delegated to it by the legislative body"" (UCA 10-9-204 (1997)).",Retain permanently,Public,
21975,Beaver (Utah),Planning and Zoning Commission minutes,1995-,Chronological,"These are the minutes of regular\, special\, and emergency meetings of official municipal committees\, boards\, and task forces. UCA 52-4-7(1) (2009) requires that written minutes be kept of all open meetings. These minutes shall include: ""the date\, time and place of the meeting; the names of members present and absent; the substance of all matters proposed\, discussed\, or decided\, and a record\, by individual member\, of votes taken; the names of all citizens who appeared and the substance in brief of their testimony; and any other information that any member requests be entered in the minutes."" Minutes are also required to be kept for all closed meetings in accordance with UCA 52-4-7(2) (2010) and to include: ""the date\, time and place of the meeting; the names of all others present except when such disclosure would infringe on the confidence necessary to fulfill the original purpose of closing the meeting."" They may also include an official agenda.",Permanent. Retain for 3 year(s),Public,
22120,South Jordan (Utah),Planning Commission minutes,1976-,Chronological,Copies of the Planning Commission (also known as the Planning and Zoning Commission) meeting minutes. Includes information on zoning issues.,Permanent. Retain until administrative need ends,Public,1 microfilm reel
22244,Governor. Commission on Criminal and Juvenile Justice. Sentencing Commission,Meeting minutes,1993-,Chronological,These records document the meetings and activities of the Sentencing Commission. Information includes meeting agenda and legislative bills related to sentencing. The bills are discussed to determine which bills the Commission decides should be recommended for passage by the Legislature.,Permanent. Retain for 3 year(s),Public,
22309,Providence (Utah),Board of adjustment minutes,1983-,Chronological by year,"These minutes document all meetings of the Board of Adjustment. The board consists of ""five members and whatever alternate members that the chief executive officer considers appropriate"" (UCA 10-9-701(2)(a) (1997)). The duties of the Board of Adjustment are to hear and decide on ""appeals from zoning decisions applying the zoning ordinance; special exceptions to the terms of the zoning ordinance; and variances from the terms of the zoning ordinance"" (UCA 10-9-703(1) (1997)). The minutes are used to document requests\, discussions\, and decisions of the Board.",Retain permanently,Public,1 microfilm reel
22311,River Heights (Utah),City Council minutes,1934-,Chronological by year,"These minutes are the official record of the proceedings of regularly scheduled\, special and emergency council meetings. They are adopted and approved by the council during their next public meeting. The minutes include the date\, time\, and meeting place; members present and absent; ""the substance of all matters proposed\, discussed\, or decided\, and record\, by individual member\, of votes taken; the names of citizens who appeared and the substance in brief of their testimony; any other information that any member requests be entered in the minutes"" in accordance with UCA 52-4-7 (1997).",Retain permanently,Public,5 microfilm reels
22343,Newton (Utah),Newton Irrigation company minutes,1889-,"Alphabetical by name, Chronological by year","These are the minutes of the Newton Irrigation Company that was founded in 1889. The associated irrigation reservoir is said to be the oldest in the United States. The name was changed in 1939 to the Newton Water User Association when the Bureau of Reclamation built a new dam for the reservoir. This record collection includes the minutes\, tax accounts\, bylaws and some financial reports. The minutes after 1939 contain the resolutions and bylaws of the Newton Water User Association and the water stock was transferred to the new entity at this time.",Permanent. Retain until administrative need ends,Public,
22362,River Heights (Utah),Planning and zoning commission minutes,1970-,Chronological by year,"These are minutes of meetings and hearings held by the planning commission. ""Each municipality may enact an ordinance establishing a planning commission"" (UCA 10-9-201(1)(a)(1997)). A municipal planning commission shall ""prepare and recommend a general plan and amendments to the general plan; recommend zoning ordinances and maps\, amendments to zoning ordinances and maps; administer provisions of the zoning ordinance; recommend subdivision regulations and amendments to those regulations; recommend approval or denial of subdivision applications; advise the legislative body of matters as the legislative body directs; hear or decide any matters that the legislative body designates\, including the approval or denial of\, or recommendations to approve or deny\, conditional use permits; exercise any other powers that are necessary to enable it to perform or function\, or delegated to it by the legislative body"" (UCA 10-9-204 (1997)).,No formal minutes appear to be taken before 1996. However\, there are letters written by commission members to city councils explaining what was done in various meting. There are several months missing or there were no meetings held. the letters are included in this records series.",Permanent. Retain until administrative need ends,Public,1 microfilm reel
22371,North Logan (Utah),Council minutes,1934-,Chronological,"These minutes are the official record of the proceedings of regularly scheduled\, special and emergency council meetings. They are adopted and approved by the council during their next public meeting. The minutes include the date\, time\, and meeting place; members present and absent; ""the substance of all matters proposed\, discussed\, or decided\, and record\, by individual member\, of votes taken; the names of citizens who appeared and the substance in brief of their testimony; any other information that any member requests be entered in the minutes"" in accordance with UCA 52-4-7 (1997).",Permanent. Retain until administrative need ends,Public,9 microfilm reels
22384,Garden City (Utah),Redevelopment agency minutes,1991-,Chronological,"These are the minutes of regular\, special\, and emergency meetings of official municipal committees\, boards\, and task forces. UCA 52-4-7(1) (1997) requires that written minutes be kept of all open meetings. These minutes shall include: ""the date\, time and place of the meeting; the names of members present and absent; the substance of all matters proposed\, discussed\, or decided\, and a record\, by individual member\, of votes taken; the names of all citizens who appeared and the substance in brief of their testimony; and any other information that any member requests be entered in the minutes."" Minutes are also required to be kept for all closed meetings in accordance with UCA 52-4-7(2) (1997) and to include: ""the date\, time and place of the meeting; the names of all others present except when such disclosure would infringe on the confidence necessary to fulfill the original purpose of closing the meeting."",They may also include an official agenda. (See also Internal committee records).",Retain permanently,Public,1 microfilm reel
22404,Logan (Utah). Administrative Services and Economic Development,Minutes historic preservation committee,1950-,Chronological,"These minutes are the official record of the proceedings of regularly scheduled\, special and emergency council meetings. They are adopted and approved by the council during their next public meeting. The minutes include the date\, time\, and meeting place; members present and absent; ""the substance of all matters proposed\, discussed\, or decided\, and record\, by individual member\, of votes taken; the names of citizens who appeared and the substance in brief of their testimony; any other information that any member requests be entered in the minutes"" in accordance with UCA 52-4-7 (1997). These are the minutes for the Logan Historic Preservation Committee. This committee reviews plans and approves all changes to any structure within the Historic District in Logan.",Retain permanently,Public,1 microfilm reel
22476,Marriott-Slaterville (Utah),Council minutes,1999-,Chronological,"These minutes are the official record of the proceedings of regularly scheduled\, special and emergency council meetings. They are adopted and approved by the council during their next public meeting. The minutes include the date\, time\, and meeting place; members present and absent; ""the substance of all matters proposed\, discussed\, or decided\, and record\, by individual member\, of votes taken; the names of citizens who appeared and the substance in brief of their testimony; any other information that any member requests be entered in the minutes"" in accordance with UCA 52-4-7 (1997).",Permanent. Retain until administrative need ends,Public,
22509,Legislature. Senate,Advice and consent records,1983-,Chronological,"These files document Senate committee's advice and consent on recommendations for gubernatorial appointments. They include copies of the declaration calling a special session if necessary; letters of transmittal from the governor listing recommended appointments\, and copies of the letter returned to the governor advising and consenting in the affirmative (or negative) to the appointments. Records created by an official committee or board\, including advisory committees\, relating to executive establishment\, organization\, membership\, and policy. Includes agenda\, meeting minutes\, final reports\, and related records documenting the accomplishments of official boards and committees. May include audio and video recording.",Permanent. Retain for 3 year(s),Public,
22624,Randolph (Utah),Cemetery board minutes,1982-,Chronological,"These are the minutes of the regular scheduled meetings of the official cemetery board. UCA 52-4-7(1) (1997) requires that written minutes be kept of all open meetings. These minutes shall include: ""the date\, time and place of the meeting; the names of members present and absent; the substance of all matters proposed\, discussed\, or decided\, and a record\, by individual member\, of votes taken; the names of all citizens who appeared and the substance in brief of their testimony; and any other information that any member requests be entered in the minutes."" Minutes are also required to be kept for all closed meetings in accordance with UCA 52-4-7(2) (1997) and to include: ""the date\, time and place of the meeting; the names of all others present except when such disclosure would infringe on the confidence necessary to fulfill the original purpose of closing the meeting."",They may also include an official agenda. (See also Internal committee records).",Permanent. Retain until administrative need ends,Public,1 microfilm reel
22627,Randolph (Utah),Planning and zoning minutes,1978-,Chronological,"These are minutes of meetings and hearings held by the planning commission. ""Each municipality may enact an ordinance establishing a planning commission"" (UCA 10-9-201(1)(a)(1997)). A municipal planning commission shall ""prepare and recommend a general plan and amendments to the general plan; recommend zoning ordinances and maps\, amendments to zoning ordinances and maps; administer provisions of the zoning ordinance; recommend subdivision regulations and amendments to those regulations; recommend approval or denial of subdivision applications; advise the legislative body of matters as the legislative body directs; hear or decide any matters that the legislative body designates\, including the approval or denial of\, or recommendations to approve or deny\, conditional use permits; exercise any other powers that are necessary to enable it to perform or function\, or delegated to it by the legislative body"" (UCA 10-9-204 (1997)).",Permanent. Retain until administrative need ends,Public,1 microfilm reel
22983,Orem (Utah). City Manager,Library Advisory Commission meeting minutes,1965-,Chronological by date of meeting,"Minutes of regular\, special\, and emergency meetings of official municipal committees\, boards\, and task forces. UCA 52-4-7(1) (1997) requires that written minutes be kept of all open meetings. These minutes shall include: ""the date\, time and place of the meeting; the names of members present and absent; the substance of all matters proposed\, discussed\, or decided\, and a record by individual member\, of votes taken; the names of all citizens who appeared and the substance in brief of their testimony; and any other information that any member requests be entered in the minutes."" Minutes are also required to be kept for all closed meetings in accordance with UCA 52-4-7(2) (1997) and to include: ""the date\, time and place of the meeting; the names of all others present except when such disclosure would infringe on the confidence necessary to fulfill the original purpose of closing the meeting."" They may also include an official agenda.",Permanent. Retain until administrative need ends,Public,
22985,Orem (Utah). City Manager,Recreation Advisory Commission meeting minutes,1993-,Chronological by date of meeting,"Minutes of regular\, special\, and emergency meetings of official municipal committees\, boards\, and task forces\, UCA 52-4-7(1) (1997) requires that written minutes be kept of all open meetings. These minutes shall include: ""the date\, time and place of the meeting; the names of members present and absent; the substance of all matters proposed\, discussed\, or decided\, and a record\, by individual member\, of votes taken; the names of all citizens who appeared and the substance in brief of their testimony; and any other information that any member requests be entered in the minutes."" Minutes are also required to be kept for all closed meetings in accordance with UCA 52-4-7(2) (1997) and to include: ""the date\, time and place of the meeting; the names of all others present except when such disclosure would infringe on the confidence necessary to fulfill the original purpose of closing the meeting."" They may also include an official agenda.",Permanent. Retain until administrative need ends,Public,
23001,Orem (Utah). City Manager,Community Development Block Grant Citizens Advisory Committee meeting minutes,1987-,Chronological by date of meeting,"These are the minutes of regular\, special\, and emergency meetings of official municipal committees\, boards\, and task forces. UCA 52-4-7(1) (2009) requires that written minutes be kept of all open meetings. These minutes shall include: ""the date\, time and place of the meeting; the names of members present and absent; the substance of all matters proposed\, discussed\, or decided\, and a record\, by individual member\, of votes taken; the names of all citizens who appeared and the substance in brief of their testimony; and any other information that any member requests be entered in the minutes."" Minutes are also required to be kept for all closed meetings in accordance with UCA 52-4-7(2) (2010) and to include: ""the date\, time and place of the meeting; the names of all others present except when such disclosure would infringe on the confidence necessary to fulfill the original purpose of closing the meeting."" They may also include an official agenda.",Permanent. Retain until administrative need ends,Public,
23004,Orem (Utah). City Manager,Redevelopment Agency meeting minutes,1994-,Chronological by date of meeting,"These are the minutes of regular\, special\, and emergency meetings of official municipal committees\, boards\, and task forces. UCA 52-4-7(1) (2009) requires that written minutes be kept of all open meetings. These minutes shall include: ""the date\, time and place of the meeting; the names of members present and absent; the substance of all matters proposed\, discussed\, or decided\, and a record\, by individual member\, of votes taken; the names of all citizens who appeared and the substance in brief of their testimony; and any other information that any member requests be entered in the minutes."" Minutes are also required to be kept for all closed meetings in accordance with UCA 52-4-7(2) (2010) and to include: ""the date\, time and place of the meeting; the names of all others present except when such disclosure would infringe on the confidence necessary to fulfill the original purpose of closing the meeting."" They may also include an official agenda.",Permanent. Retain until administrative need ends,Public,
23014,Orem (Utah). City Manager,Planning Commission resolutions,1990-,"Chronological, thereunder by ordinance number","This records series consists of formal statements of resolutions\, decisions or expressions of opinion put before or adopted by the Planning Commission. Included are approval of some items and recommendations for others which will be forwarded to the City Council for information purposes and final decision. Among the issues addressed are zoning ordinances and amendments to the zoning ordinances\, and how the provisions of the zoning ordinances are administered.",Permanent. Retain until administrative need ends,Public,
23150,Central Valley Water Reclamation Facility (Utah),Board meeting minutes and supporting documentation,1978-,Chronological by date,"These are the minutes of regular\, special\, and emergency meetings of the Central Valley Water Reclamation Board. UCA 52-4-7(1) (2000) requires that written minutes be kept of all open meetings. These minutes shall include; ""the date\, time and place of the meeting; the names of members present and absent; the substance of all matters proposed\, discussed\, or decided\, and a record\, by individual member\, of votes taken; the names of all citizens who appeared and the substance in brief of their testimony; and any other information that any member requests be entered in the minutes."" Also included are the agenda\, copies of documents the Board received as exhibits and other supporting documentation.",Retain permanently,Public,
23364,Honeyville (Utah),City Council minutes,1911-,Chronological,"These minutes are the official record of the proceedings of regularly scheduled\, special and emergency council meetings. They are adopted and approved by the council during their next public meeting. The minutes include the date\, time\, and meeting place; members present and absent; ""the substance of all matters proposed\, discussed\, or decided\, and record\, by individual member\, of votes taken; the names of citizens who appeared and the substance in brief of their testimony; any other information that any member requests be entered in the minutes"" in accordance with UCA 52-4-7 (1997).",Permanent. Retain until administrative need ends,Public,
23527,Fielding (Utah),Town Council minutes,1911; 1914; 1917; 1919-1920; 1946-1958; 1960-,Chronological,"These minutes are the official record of the proceedings of regularly scheduled\, special and emergency council meetings. They are adopted and approved by the council during their next public meeting. The minutes include the date\, time\, and meeting place; members present and absent; ""the substance of all matters proposed\, discussed\, or decided\, and record\, by individual member\, of votes taken; the names of citizens who appeared and the substance in brief of their testimony; any other information that any member requests be entered in the minutes"" in accordance with UCA 52-4-7 (1997).",Permanent. Retain until administrative need ends,Public,
23545,Cedar Hills (Utah),Planning Commission minutes,1977-,Chronological by meeting date.,"These are minutes of meetings and hearings held by the planning commission. ""Each municipality may enact an ordinance establishing a planning commission"" (UCA 10-9-201(1)(a)(1997)). A municipal planning commission shall ""prepare and recommend a general plan and amendments to the general plan; recommend zoning ordinances and maps\, amendments to zoning ordinances and maps; administer provisions of the zoning ordinance; recommend subdivision regulations and amendments to those regulations; recommend approval or denial of subdivision applications; advise the legislative body of matters as the legislative body directs; hear or decide any matters that the legislative body designates\, including the approval or denial of\, or recommendations to approve or deny\, conditional use permits; exercise any other powers that are necessary to enable it to perform or function\, or delegated to it by the legislative body"" (UCA 10-9-204 (1997)).",Retain permanently,Public,
23563,Hyrum (Utah),Board of Adjustment minutes,1975-,Chronological,"These minutes document all meetings of the Board of Adjustment. The board consists of ""five members and whatever alternate members that the chief executive officer considers appropriate"" (UCA 10-9-701(2)(a) (1997)). The duties of the Board of Adjustment are to hear and decide on ""appeals from zoning decisions applying the zoning ordinance; special exceptions to the terms of the zoning ordinance; and variances from the terms of the zoning ordinance"" (UCA 10-9-703(1) (1997)). The minutes are used to document requests\, discussions\, and decisions of the Board.",Permanent. Retain until administrative need ends,Public,
23574,Cedar City (Utah),Planning commission minutes,1945-,Chronological.,"Cedar City planning commission minutes are prefaced by a copy of the city ordinance (1945) creating the commission as authorized by Utah law (Laws of Utah\, 1945\, chapter 23). The ordinance provides for the appointment of a municipal planning commission to regulate the subdivision of land\, monitor building\, appoint a board of adjustment and enforce regulations. The Cedar City planning commission has seven members. One is also a member of the city council and another also a member of the board of adjustments. The planning commission is responsible for developing a master plan for the physical development of the city\, creating official maps\, and approving all subdivisions and public construction. In addition to the date and names of those present\, the planning commission minutes include a summary of the planning commission's discussion. Issues addressed include the development of a master plan for Cedar City and the zoning requests of specific individuals and businesses. The planning,commission manages subdivision development and is involved in building or maintaining public institutions like the airport\, hospital\, and civic center. They are also involved with issues like city traffic and parking\, university housing\, and day care and pre-school facilities. The planning commission minutes include several petitions and letters\, as well as occasional maps.",Retain permanently,Public,2 microfilm reels
23603,Cedar City (Utah),Redevelopment agency minutes,1980-,Chronological,"The city council organized the redevelopment agency in June 1980 for the purpose of revitalizing downtown Cedar City. According to established guidelines (Utah Code\, Unannotated\, 1991\, 17A-2-1101 t 17A-2-1191.51) redevelopment agencies can be organized to improve or rehabilitate blighted areas. In accordance with the law\, the Cedar City redevelopment agency selected and defined a project area for rehabilitation. Working with both the city council and the planning commission\, the redevelopment agency developed plans and implemented improvements in the downtown area. The redevelopment agency minutes document the formulation and implementation of these plans. The agency's stated goals were to: build a downtown area that would better serve all Cedar City citizens; provide adequate public facilities for city government and a public library; maximize tax revenue; and protect and enhance a downtown business district. These plans involved the demolition of an old jail and other buildings; the,development of a retail area\, particularly a retail grocery project; and the development of a city park. Originally the redevelopment agency discussed building an Iron County convention center and talked about getting an MX missile site near Cedar City. Cedar City officials hoped that redevelopment would make Cedar City a regional center. Throughout\, the minutes suggest that redevelopment plans were controversial.",Retain permanently,Public,2 microfilm reels
23611,Enoch (Utah),Land Use Authority meeting minutes,1982-,Chronological by meeting date.,"These records support the Land Use Appeal Authority's function to hear petitions for land use variances\, interpret Housing Code\, and hear appeals for historic preservation decisions (Enoch Municipal Code 12-124 (2014)\, 9-655 (2009)\, 15-119 (2015)). Records document all matters proposed\, discussed\, decided\, and votes taken (Utah Code 52-4-203(2014)). Information includes parties present\, agendas\, notices\, and any public materials distributed at the meeting.",Permanent. Retain for 10 year(s),Public,0.20 cubic foot 1 microfilm reel
23632,Department of Human Services,Executive Director's meeting minutes,1990-,Chronological,"Records created to record meetings with the executive director. May include leadership team meetings\, agenda\, meeting minutes\, reports\, and related records documenting the accomplishments of staff. May include audio and video recordings if minutes are not taken.,Minutes of open and closed committee and board meetings as required by UCA 52-4-203 (2014)\, et seq. ""Written minutes shall be kept of all open meetings"" UCA 52-4-203 (2013). May include agenda\, meeting minutes\, transcripts\, and other supporting documentation.",Permanent. Retain for 5 year(s),Public,
23639,Parowan (Utah),Board of Adjustment minutes,1994-,Chronological,"These minutes document all meetings of the Board of Adjustment. The board consists of ""five members and whatever alternate members that the chief executive officer considers appropriate"" (UCA 10-9-701(2)(a) (1997)). The duties of the Board of Adjustment are to hear and decide on ""appeals from zoning decisions applying the zoning ordinance; special exceptions to the terms of the zoning ordinance; and variances from the terms of the zoning ordinance"" (UCA 10-9-703(1) (1997)). The minutes are used to document requests\, discussions\, and decisions of the Board.",Permanent. Retain until administrative need ends,Public,
23790,Brian Head (Utah),Council minutes,1975-,Chronological by meeting date with all relevant attachments filed after the minutes for each meeting.,"The Brian Head town council is responsible for exercising the community's legislative and executive powers (see Utah Code Unannotated\, 1992\, 10-3-101). At incorporation (1975) the town board consisted of a mayor and four council members who were responsible for all aspects of town management. In 1988 Brian Head officially replaced the traditional town government with the manager/council form of government. Since that date the traditional town council shares responsibilities with a town manager\, who is officially included as a member of the council. Brian Head town council minutes summarize the discussion at council meetings and report on motions made and actions taken. Since incorporation\, the Brian Head town council's primary objective has been to build and maintain a regional resort community which is comfortable and aesthetically attractive. In keeping with this goal\, the council has been progressive about providing public services and utilities. The council has also focused on,overseeing development and land use\, advertising the resort\, and providing recreational opportunities for guests and residents. The town council has worked closely auxiliary municipal boards and commissions and with the Utah Travel Council and Brian Head Resort\, Inc.",Retain permanently,Public,13 microfilm reels
23893,Logan (Utah). Community Development,Board of Adjustments minutes and indexes,1977-,Chronological,"These minutes document all meetings of the Board of Adjustment. The board consists of ""five members and whatever alternate members that the chief executive officer considers appropriate"". The duties of the Board of Adjustment are to hear and decide on ""appeals from zoning decisions applying the zoning ordinance; special exceptions to the terms of the zoning ordinance; and variances from the terms of the zoning ordinance"". The minutes are used to document requests\, discussions\, and decisions of the Board.",Permanent. Retain for 3 year(s),Public,
23949,Marysvale (Utah),Council minutes,1943-,Chronological by date of meeting.,"The town board consists of a president (mayor) and four board members who are responsible to exercise the community's legislative and executive powers (see Utah Code\, Unannotated\, 1991\, 10-3-101). The board is responsible for all aspects of city management\, such as appointing city officials and setting their salaries\, establishing a budget\, maintaining public services and utilities\, and regulating activity within the city. Minutes of the Marysvale town board summarize the discussions of the town board at monthly and special board meetings. Each set of minutes includes the date and time of the meeting\, names those present\, and indicates the outcome of votes taken on all issues. The Marysvale town board minutes also itemize all bills approved by the board for payment.,Approved minutes of an open meeting are the official record of the meeting of a public body. Contained in or with the minutes shall be the substance of all matters proposed\, discussed or decided and votes taken (Utah Code 52-4-203(2014)). This includes the agenda\, notices\, and any public materials distributed at the meeting.",Permanent. Retain until administrative need ends,Public,2 microfilm reels
24131,Saratoga Springs (Utah),Council minutes,1998-,Chronological,"These minutes are the official record of the proceedings of regularly scheduled\, special and emergency council meetings. They are adopted and approved by the council during their next public meeting. The minutes include the date\, time\, and meeting place; members present and absent; ""the substance of all matters proposed\, discussed\, or decided\, and record\, by individual member\, of votes taken; the names of citizens who appeared and the substance in brief of their testimony; any other information that any member requests be entered in the minutes"" in accordance with UCA 52-4-7 (1997). Also includes agendas and supporting or backup information for council items.",Permanent. Retain until administrative need ends,Public,
24143,"Logan (Utah). Public Works, Permits, and Compliance",Water and Sewer Board minutes,1999-,Chronological,"These are the minutes of regular\, special\, and emergency meetings of official municipal committees\, boards\, and task forces. UCA 52-4-7(1) (1997) requires that written minutes be kept of all open meetings. These minutes shall include: ""the date\, time and place of the meeting; the names of members present and absent; the substance of all matters proposed\, discussed\, or decided\, and a record\, by individual member\, of votes taken; the names of all citizens who appeared and the substance in brief of their testimony; and any other information that any member requests be entered in the minutes."" Minutes are also required to be kept for all closed meetings in accordance with UCA 52-4-7(2) (1997) and to include: ""the date\, time and place of the meeting; the names of all others present except when such disclosure would infringe on the confidence necessary to fulfill the original purpose of closing the meeting."" They may also include an official agenda. (See also Internal committee records). The,Water and Sewer Board members are appointed by the mayor and city Council to advise the city on water and sewer utility issues.",Permanent. Retain for 3 year(s),Public,
24206,Kanab (Utah),Planning Commission minutes,1979-,Chronological by date.,"Utah law provides for the appointment of municipal planning commissions to assist city councils by originating development plans\, drafting zoning laws\, and monitoring growth in public spaces (Utah Code Annotated\, 1953\, 10-9-4). The Kanab city council has appointed and worked very closely with a Kanab planning commission on all land use and development issues since 1979. Kanab planning commission minutes summarize the discussion at monthly meetings and describe all issues brought before the commission. Each set of minutes is dated and indicates the names of those present including commission members and individuals making requests.",Permanent. Retain until administrative need ends,Public,1 microfilm reel
24353,Tropic (Utah),Council minutes,"1902-1923,1932-1942,1954-1959,1974-1984,1988-",Chronological by meeting date.,"These are the minutes of regular\, special\, and emergency meetings of official municipal committees\, boards\, and task forces. UCA 52-4-7(1) (2009) requires that written minutes be kept of all open meetings. These minutes shall include: ""the date\, time and place of the meeting; the names of members present and absent; the substance of all matters proposed\, discussed\, or decided\, and a record\, by individual member\, of votes taken; the names of all citizens who appeared and the substance in brief of their testimony; and any other information that any member requests be entered in the minutes."" Minutes are also required to be kept for all closed meetings in accordance with UCA 52-4-7(2) (2010) and to include: ""the date\, time and place of the meeting; the names of all others present except when such disclosure would infringe on the confidence necessary to fulfill the original purpose of closing the meeting."" They may also include an official agenda.",Permanent. Retain until administrative need ends,Public,
24357,Henrieville (Utah),Council minutes,1972;1974-1983;1985-,Chronological,"These minutes are the official record of the proceedings of regularly scheduled\, special and emergency council meetings. They are adopted and approved by the council during their next public meeting. The minutes include the date\, time\, and meeting place; members present and absent; ""the substance of all matters proposed\, discussed\, or decided\, and record\, by individual member\, of votes taken; the names of citizens who appeared and the substance in brief of their testimony; any other information that any member requests be entered in the minutes"" in accordance with UCA 52-4-7 (1997).",Permanent. Retain until administrative need ends,Public,
24381,Escalante (Utah),Planning and zoning minutes,1988; 1995-,Chronological,"These are minutes of meetings and hearings held by the planning commission. ""Each municipality may enact an ordinance establishing a planning commission"" (UCA 10-9-201(1)(a)(1997)). A municipal planning commission shall ""prepare and recommend a general plan and amendments to the general plan; recommend zoning ordinances and maps\, amendments to zoning ordinances and maps; administer provisions of the zoning ordinance; recommend subdivision regulations and amendments to those regulations; recommend approval or denial of subdivision applications; advise the legislative body of matters as the legislative body directs; hear or decide any matters that the legislative body designates\, including the approval or denial of\, or recommendations to approve or deny\, conditional use permits; exercise any other powers that are necessary to enable it to perform or function\, or delegated to it by the legislative body"" (UCA 10-9-204 (1997)).",Permanent. Retain until administrative need ends,Public,
24390,Boulder (Utah),Planning and zoning commission minutes,1993-,Chronological,"These are minutes of meetings and hearings held by the planning commission. ""Each municipality may enact an ordinance establishing a planning commission"" (UCA 10-9-201(1)(a)(1997)). A municipal planning commission shall ""prepare and recommend a general plan and amendments to the general plan; recommend zoning ordinances and maps\, amendments to zoning ordinances and maps; administer provisions of the zoning ordinance; recommend subdivision regulations and amendments to those regulations; recommend approval or denial of subdivision applications; advise the legislative body of matters as the legislative body directs; hear or decide any matters that the legislative body designates\, including the approval or denial of\, or recommendations to approve or deny\, conditional use permits; exercise any other powers that are necessary to enable it to perform or function\, or delegated to it by the legislative body"" (UCA 10-9-204 (1997)).",Retain permanently,Public,
24475,Loa (Utah),Town board minutes,1919-,Chronological,"These minutes are the official record of the proceedings of regularly scheduled\, special and emergency council meetings. They are adopted and approved by the council during their next public meeting. The minutes include the date\, time\, and meeting place; members present and absent; ""the substance of all matters proposed\, discussed\, or decided\, and record\, by individual member\, of votes taken; the names of citizens who appeared and the substance in brief of their testimony; any other information that any member requests be entered in the minutes"" in accordance with UCA 52-4-7 (1997). This series also includes the minutes (1971-1998) of the Loa Water Works Company which was taken over by the town in 1998.",Permanent. Retain until administrative need ends,Public,
24538,Jordan Valley Water Conservancy District (Utah),Board packets,1951-,Chronological,"These are the minutes of regular\, special\, and emergency meetings of official municipal committees\, boards\, and task forces. UCA 52-4-7(1) (2009) requires that written minutes be kept of all open meetings. These minutes shall include: ""the date\, time and place of the meeting; the names of members present and absent; the substance of all matters proposed\, discussed\, or decided\, and a record\, by individual member\, of votes taken; the names of all citizens who appeared and the substance in brief of their testimony; and any other information that any member requests be entered in the minutes."" Minutes are also required to be kept for all closed meetings in accordance with UCA 52-4-7(2) (2010) and to include: ""the date\, time and place of the meeting; the names of all others present except when such disclosure would infringe on the confidence necessary to fulfill the original purpose of closing the meeting."" They may also include an official agenda. (See also Internal committee records).",Permanent. Retain until administrative need ends,Public,
24624,Santa Clara (Utah),Council minutes,1915-,Chronological by year,"These minutes are the official record of the proceedings of regularly scheduled\, special and emergency council meetings. They are adopted and approved by the council during their next public meeting. The minutes include the date\, time\, and meeting place; members present and absent; ""the substance of all matters proposed\, discussed\, or decided\, and record\, by individual member\, of votes taken; the names of citizens who appeared and the substance in brief of their testimony; any other information that any member requests be entered in the minutes"" in accordance with UCA 52-4-7 (1997).",Permanent. Retain until administrative need ends,Public,
24882,Riverdale (Utah),Council business files,1990-,Chronological by date,"These files contain copies of documents that Council received as exhibits for regular or special city council meetings. They includes copies of agenda\, copies of ordinances and resolutions\, special reports\, and related correspondence. These files are also known as Council Exhibit Files and Council Agenda Packet Files.",Retain for 10 year(s),Public,
24981,Plymouth (Utah),Council minutes,1959-,Chronological by date.,"These minutes are the official record of the proceedings of regularly scheduled\, special and emergency council meetings. They are adopted and approved by the council during their next public meeting. The minutes include the date\, time\, and meeting place; members present and absent; ""the substance of all matters proposed\, discussed\, or decided\, and record\, by individual member\, of votes taken; the names of citizens who appeared and the substance in brief of their testimony; any other information that any member requests be entered in the minutes"" in accordance with UCA 52-4-7 (1997).",Permanent. Retain until administrative need ends,Public,
25041,Riverdale (Utah),Board of adjustment minutes and indexes,1960-,Alphabetical,These minutes document all meetings of the Board of Adjustment.,Permanent. Retain until administrative need ends,Public,
25068,Leeds (Utah),Planning commission minutes,1982-,Chronological by meeting date.,"These are minutes of meetings and hearings held by the planning commission. ""Each municipality may enact an ordinance establishing a planning commission"" (UCA 10-9-201(1)(a)(1997)). A municipal planning commission shall ""prepare and recommend a general plan and amendments to the general plan; recommend zoning ordinances and maps\, amendments to zoning ordinances and maps; administer provisions of the zoning ordinance; recommend subdivision regulations and amendments to those regulations; recommend approval or denial of subdivision applications; advise the legislative body of matters as the legislative body directs; hear or decide any matters that the legislative body designates\, including the approval or denial of\, or recommendations to approve or deny\, conditional use permits; exercise any other powers that are necessary to enable it to perform or function\, or delegated to it by the legislative body"" (UCA 10-9-204 (1997)).",Permanent. Retain until administrative need ends,Public,2 microfilm reels
25048,LaVerkin (Utah),Council minutes,1981-,Chronological,"These minutes are the official record of the proceedings of regularly scheduled\, special and emergency council meetings. They are adopted and approved by the council during their next public meeting. The minutes include the date\, time\, and meeting place; members present and absent; ""the substance of all matters proposed\, discussed\, or decided\, and record\, by individual member\, of votes taken; the names of citizens who appeared and the substance in brief of their testimony; any other information that any member requests be entered in the minutes"" in accordance with UCA 52-4-7 (1997).",Permanent. Retain until administrative need ends,Public,
25053,Leeds (Utah),Council minutes,1953-2007.,Chronological by meeting date.,"These minutes are the official record of the proceedings of regularly scheduled\, special and emergency council meetings. They are adopted and approved by the council during their next public meeting. The minutes include the date\, time\, and meeting place; members present and absent; ""the substance of all matters proposed\, discussed\, or decided\, and record\, by individual member\, of votes taken; the names of citizens who appeared and the substance in brief of their testimony; any other information that any member requests be entered in the minutes"" in accordance with UCA 52-4-7 (1997).",Permanent. Retain until administrative need ends,Public,4 microfilm reels
25084,Toquerville (Utah),Council minutes,1944-,Chronological,"These minutes are the official record of the proceedings of regularly scheduled\, special and emergency council meetings. They are adopted and approved by the council during their next public meeting. The minutes include the date\, time\, and meeting place; members present and absent; ""the substance of all matters proposed\, discussed\, or decided\, and record\, by individual member\, of votes taken; the names of citizens who appeared and the substance in brief of their testimony; any other information that any member requests be entered in the minutes"" in accordance with UCA 52-4-7 (1997).",Permanent. Retain until administrative need ends,Public,3 microfilm reels
25090,New Harmony (Utah),Council minutes,1986-,Chronological,"These minutes are the official record of the proceedings of regularly scheduled\, special and emergency council meetings. They are adopted and approved by the council during their next public meeting. The minutes include the date\, time\, and meeting place; members present and absent; ""the substance of all matters proposed\, discussed\, or decided\, and record\, by individual member\, of votes taken; the names of citizens who appeared and the substance in brief of their testimony; any other information that any member requests be entered in the minutes"" in accordance with UCA 52-4-7 (1997).",Permanent. Retain until administrative need ends,Public,
25236,Clarkston (Utah),Council minutes,"1901-1925, 1938-1941, 1986-2019",Chronological by meeting date.,"These minutes are the official record of the proceedings of regularly scheduled\, special and emergency council meetings. They are adopted and approved by the council during their next public meeting. The minutes include the date\, time\, and meeting place; members present and absent; ""the substance of all matters proposed\, discussed\, or decided\, and record\, by individual member\, of votes taken; the names of citizens who appeared and the substance in brief of their testimony; any other information that any member requests be entered in the minutes"" in accordance with UCA 52-4-7 (1997).",Retain permanently,Public,3.00 cubic feet 2 microfilm reels
25365,Department of Corrections. Division of Correctional Industries,Advisory Board minutes and correspondence,1985-,Chronological,"These records document the interaction between the Correctional Industries Advisory Board and the agency. It advises the agency regarding new enterprises\, recommends rules\, reviews financial data\, and provides input on other issues. The Board meets quarterly with the agency to discuss and vote upon new business\, product and service ideas. Included are minutes\, supporting documentation and correspondence. The Board's annual report is included in record series 23284.",Permanent. Retain for 3 year(s),Public,2.35 cubic feet
25398,Vernal (Utah),Planning commission minutes,1908-,Chronological by year.,"These are minutes of meetings and hearings held by the planning commission. ""Each municipality may enact an ordinance establishing a planning commission"" (UCA 10-9-201(1)(a)(1997)). A municipal planning commission shall ""prepare and recommend a general plan and amendments to the general plan; recommend zoning ordinances and maps\, amendments to zoning ordinances and maps; administer provisions of the zoning ordinance; recommend subdivision regulations and amendments to those regulations; recommend approval or denial of subdivision applications; advise the legislative body of matters as the legislative body directs; hear or decide any matters that the legislative body designates\, including the approval or denial of\, or recommendations to approve or deny\, conditional use permits; exercise any other powers that are necessary to enable it to perform or function\, or delegated to it by the legislative body"" (UCA 10-9-204 (1997)).",Permanent. Retain until administrative need ends,Public,1 microfilm reel
25442,Duchesne (Utah),Planning commission minutes,1984-,Chronological by year,"These are minutes of meetings and hearings held by the planning commission. ""Each municipality may enact an ordinance establishing a planning commission"" (UCA 10-9-201(1)(a)(1997)). A municipal planning commission shall ""prepare and recommend a general plan and amendments to the general plan; recommend zoning ordinances and maps\, amendments to zoning ordinances and maps; administer provisions of the zoning ordinance; recommend subdivision regulations and amendments to those regulations; recommend approval or denial of subdivision applications; advise the legislative body of matters as the legislative body directs; hear or decide any matters that the legislative body designates\, including the approval or denial of\, or recommendations to approve or deny\, conditional use permits; exercise any other powers that are necessary to enable it to perform or function\, or delegated to it by the legislative body"" (UCA 10-9-204 (1997)).",Retain permanently,Public,1 microfilm reel
25476,Ferron (Utah),City council minutes,1900-,Chronological,"These minutes are the official record of the proceedings of regularly scheduled\, special and emergency council meetings. They are adopted and approved by the council during their next public meeting. The minutes include the date\, time\, and meeting place; members present and absent; ""the substance of all matters proposed\, discussed\, or decided\, and record\, by individual member\, of votes taken; the names of citizens who appeared and the substance in brief of their testimony; any other information that any member requests be entered in the minutes"" in accordance with UCA 52-4-7 (1997).",Permanent. Retain until administrative need ends,Public,5 microfilm reels
25530,Uintah Basin Association of Governments (Utah),Minutes - revolving loan fund board,1986-,Chronological by year,"These minutes are the official record of the proceedings of regularly scheduled\, special and emergency council meetings. They are adopted and approved by the council during their next public meeting. The minutes include the date\, time\, and meeting place; members present and absent; ""the substance of all matters proposed\, discussed\, or decided\, and record\, by individual member\, of votes taken; the names of citizens who appeared and the substance in brief of their testimony; any other information that any member requests be entered in the minutes"" in accordance with UCA 52-4-7 (1997).",Permanent. Retain until administrative need ends,Public,3 microfilm reels
25556,Tabiona (Utah),Town minutes,1940-,Chronological by year,"These minutes are the official record of the proceedings of regularly scheduled\, special and emergency council meetings. They are adopted and approved by the council during their next public meeting. The minutes include the date\, time\, and meeting place; members present and absent; ""the substance of all matters proposed\, discussed\, or decided\, and record\, by individual member\, of votes taken; the names of citizens who appeared and the substance in brief of their testimony; any other information that any member requests be entered in the minutes"" in accordance with UCA 52-4-7 (1997).",Permanent. Retain until administrative need ends,Public,2 microfilm reels
25602,Green River (Utah),Council minutes,1895-,Chronological by year,"These minutes are the official record of the proceedings of regularly scheduled\, special and emergency council meetings. They are adopted and approved by the council during their next public meeting. The minutes include the date\, time\, and meeting place; members present and absent; ""the substance of all matters proposed\, discussed\, or decided\, and record\, by individual member\, of votes taken; the names of citizens who appeared and the substance in brief of their testimony; any other information that any member requests be entered in the minutes"" in accordance with UCA 52-4-7 (1997).",Permanent. Retain until administrative need ends,Public,4 microfilm reels
25693,"Department of Natural Resources. Division of Forestry, Fire and State Lands",Advisory Council minutes,1995-,Chronological by date.,"The Forestry\, Fire and State Lands Advisory Council\, created by statues (UCA 65A-1-2) advises the Division on matters related to state land management and other subjects. The Council meets at least quarterly. Minutes are kept of each meeting to record decisions\, commitments\, etc.",Permanent. Retain for 10 year(s),Public,
25751,Cottonwood Heights (Utah),Council business files,2005-,Chronological by year,"These files contain copies of documents that council received as exhibits for regular or special city council meetings. They include copies of agenda\, copies of ordinances and resolutions\, special reports\, and related correspondence. These files are also known as Council Exhibit Files and Council Agenda Files. These files also include information from the public handed out at or prior to the meeting.",Permanent. Retain for 10 year(s),Public,
25796,East Carbon (Utah),Council minutes,1973-,Chronological by year,"These minutes are the official record of the proceedings of regularly scheduled\, special and emergency council meetings. They are adopted and approved by the council during their next public meeting. The minutes include the date\, time\, and meeting place; members present and absent; ""the substance of all matters proposed\, discussed\, or decided\, and record\, by individual member\, of votes taken; the names of citizens who appeared and the substance in brief of their testimony; any other information that any member requests be entered in the minutes"" in accordance with UCA 52-4-7 (1997).",Retain permanently,Public,3 microfilm reels
25810,Wellington (Utah),Council minutes,1907-,Chronological by year,"These minutes are the official record of the proceedings of regularly scheduled\, special and emergency council meetings. They are adopted and approved by the council during their next public meeting. The minutes include the date\, time\, and meeting place; members present and absent; ""the substance of all matters proposed\, discussed\, or decided\, and record\, by individual member\, of votes taken; the names of citizens who appeared and the substance in brief of their testimony; any other information that any member requests be entered in the minutes"" in accordance with UCA 52-4-7 (1997).",Permanent. Retain until administrative need ends,Public,5 microfilm reels
14895,Governor's Office of Economic Opportunity. Centers of Excellence,Centers of Excellence Program Advisory Council minutes,1987-,Chronological,"These are minutes\, agenda\, executive summaries of proposed projects\, and any other related documents or supporting material associated with the advisory council. They indicate the history of the program and the achievements and decisions of the advisory council. Information includes names of persons present\, meeting dates\, items considered\, conclusions reached\, and projects approved or disapproved.",Permanent. Retain for 5 year(s),Public,
15033,Millville (Utah),Board of Appeals and Examiners minutes,undated,,These are the minutes of the proceedings of regular and special meetings of the Board of Appeals and Examiners. The Board is entrusted with the right to waive requirements of the building code. They are used in the determination of alternate methods or interpretations of the Uniform Building Code. The minutes are arranged chronologically.,Retain permanently,Public,
15057,Millville (Utah),Planning Commission minutes,undated,,These minutes are of meetings and hearings held by the Planning Commission. This commission decides on matters concerning zoning and master plan considerations.,Retain permanently,Public,
15465,Willard (Utah),Committee minutes (City Council),undated,,"These are the official minutes of regular\, special\, and emergency meetings of municipal committees\, boards\, and task forces.",Retain permanently,Public,
16525,Utah State Tax Commission,Commission meeting minutes,1931-,Chronological by meeting date,"Minutes of open and closed committee and board meetings as required by UCA 52-4-203 (2014)\, et seq. ""Written minutes shall be kept of all open meetings"" UCA 52-4-203 (2013). May include agenda\, meeting minutes\, transcripts\, and other supporting documentation.",Retain permanently,Public,12 microfilm reels
16778,Department of Health and Human Services. Operations. Division of Licensing and Background Checks.,Health facilities committee meetings minutes,1981-,Chronological,"These are the minutes of the meetings of the above committee\, created under UCA 26-1-7 to establish the rules for licensing and inspecting health facilities in the state. UCA 26-21-3(2) requires this committee to meet at least quarterly. These records include agendas\, meeting notices\, and the minutes. Information includes the date and place of the meeting\, the time of the meeting\, the individuals present\, the topics discussed\, and any decisions reached.",Permanent. Retain for 2 year(s),Public,
17279,University of Utah (Utah),Institutional council records,1969-,,"Records created by a committee or conference\, including advisory committees\, relating to executive establishment\, organization\, membership\, and policy. Includes agenda\, meeting minutes\, final reports\, and related records documenting the accomplishments of official boards and committees. May include audio and video recordings if minutes are not taken.",Permanent. Retain for 3 year(s),Public,2 microfilm reels
17522,Mantua (Utah),Board minutes,1911-,Chronological,"These are the official minutes of regular\, special\, and emergency meetings of municipal committees\, boards\, and task forces.",Retain permanently,Public,4 microfilm reels
17676,Council for Applied Technology Education,Minutes,1935-1997.,Chronological.,"Records created by an official committee or board\, including advisory committees\, relating to executive establishment\, organization\, membership\, and policy. Includes agenda\, meeting minutes\, final reports\, and related records documenting the accomplishments of official boards and committees. May include audio and video recording.",Permanent. Retain for 1 year(s),Public,1 microfilm reel
17915,Sunnyside (Utah),Council minutes,1916-,Chronological by meeting date,,Retain permanently,Public,
18115,Ogden (Utah). City Recorder,Mayor's Administrative Review minutes,1992-,Chronological,"These are the minutes of regular\, special\, and emergency meetings of official municipal committees\, boards\, and task forces. They may also include an official agenda. (See Internal committee records).",Retain permanently,Public,
18751,Ogden (Utah). City Recorder,Civil Service Commission business files,undated,,"These files contain copies of documents that council received as exhibits for regular or special city council meetings. They include copies of agenda\, copies of ordinances and resolutions\, special reports\, and related correspondence. These files are also known as Council Exhibit Files and Council Agenda Files.",Retain permanently,Public,
19163,University of Utah (Utah),Academic Senate minutes,1970-,Chronological,"Records created by a committee or conference\, including advisory committees\, relating to executive establishment\, organization\, membership\, and policy. Includes agenda\, meeting minutes\, final reports\, and related records documenting the accomplishments of official boards and committees. May include audio and video recordings if minutes are not taken.",Permanent. Retain for 5 year(s),Public,
19525,Department of Health and Human Services. Division of Child and Family Services. Kanab Office,Kane county board minutes,1935-,Chronological,"Minutes of what was initially known as the Kane County Public Welfare Board\, and by 1969\, as the Kane County Office of the Family Services Division of Social Services.",Retain permanently,Public,
19574,Professional Practices Advisory Commission,Utah Professional Practices Advisory Commission (UPPAC) minutes,1983-,Chronological,"Records created by a committee or conference\, including advisory committees\, relating to executive establishment\, organization\, membership\, and policy. Includes agenda\, meeting minutes\, final reports\, and related records documenting the accomplishments of official boards and committees. May include audio and video recordings if minutes are not taken.",Permanent. Retain for 3 year(s) after approval of minutes,Public,
19868,Central Utah Water Conservancy District (Utah),Minutes,2023.,,"These are the minutes of regular\, special\, and emergency meetings of official municipal committees\, boards\, and task forces. UCA 52-4-7(1) (2009) requires that written minutes be kept of all open meetings. These minutes shall include: ""the date\, time and place of the meeting; the names of members present and absent; the substance of all matters proposed\, discussed\, or decided\, and a record\, by individual member\, of votes taken; the names of all citizens who appeared and the substance in brief of their testimony; and any other information that any member requests be entered in the minutes."" Minutes are also required to be kept for all closed meetings in accordance with UCA 52-4-7(2) (2010) and to include: ""the date\, time and place of the meeting; the names of all others present except when such disclosure would infringe on the confidence necessary to fulfill the original purpose of closing the meeting."" They may also include an official agenda.",Retain permanently,Public,
19978,American Fork (Utah),Council minutes,1869-,Chronological by year,"These minutes are the official record of the proceedings of regularly scheduled\, special and emergency council meetings. They are adopted and approved by the council during their next public meeting. The minutes include the date\, time\, and meeting place; members present and absent; ""the substance of all matters proposed\, discussed\, or decided\, and record\, by individual member\, of votes taken; the names of citizens who appeared and the substance in brief of their testimony; any other information that any member requests be entered in the minutes"" in accordance with UCA 52-4-7 (1997).",Retain permanently,Public,12 microfilm reels
19980,American Fork (Utah),Planning Commission minutes,1971-,Chronological,"These are minutes of meetings and hearings held by the planning commission. ""Each municipality may enact an ordinance establishing a planning commission"" (UCA 10-9-201(1)(a)(1997)). A municipal planning commission shall ""prepare and recommend a general plan and amendments to the general plan; recommend zoning ordinances and maps\, amendments to zoning ordinances and maps; administer provisions of the zoning ordinance; recommend subdivision regulations and amendments to those regulations; recommend approval or denial of subdivision applications; advise the legislative body of matters as the legislative body directs; hear or decide any matters that the legislative body designates\, including the approval or denial of\, or recommendations to approve or deny\, conditional use permits; exercise any other powers that are necessary to enable it to perform or function\, or delegated to it by the legislative body"" (UCA 10-9-204 (1997)).",Retain permanently,Public,
19992,Department of Workforce Services. Division of Housing and Community Development,Industrial Assistance Fund board meeting minutes,1993-,Chronological.,The Industrial Assistance Fund Board grants loans to companies coming to Utah (such as Micron) as an incentive to bring high-paying jobs to the state. The meetings document those to whom the funds are allocated. Information includes board minutes.,Permanent. Retain for 3 year(s),Public,
20649,Salt Lake City (Utah). Public Library,Management team minutes,undated,,"These are the minutes of regular\, special\, and emergency meetings of official municipal committees\, boards\, and task forces. UCA 52-4-7(1) (2009) requires that written minutes be kept of all open meetings. These minutes shall include: ""the date\, time and place of the meeting; the names of members present and absent; the substance of all matters proposed\, discussed\, or decided\, and a record\, by individual member\, of votes taken; the names of all citizens who appeared and the substance in brief of their testimony; and any other information that any member requests be entered in the minutes."" Minutes are also required to be kept for all closed meetings in accordance with UCA 52-4-7(2) (2010) and to include: ""the date\, time and place of the meeting; the names of all others present except when such disclosure would infringe on the confidence necessary to fulfill the original purpose of closing the meeting."" They may also include an official agenda.",Retain permanently,Public,
21265,Perry (Utah),Board of adjustment minutes,1974-,Chronological,"These minutes document all meetings of the Board of Adjustment. The board consists of ""five members and whatever alternate members that the chief executive officer considers appropriate"" (UCA 10-9-701(2)(a) (1997)). The duties of the Board of Adjustment are to hear and decide on ""appeals from zoning decisions applying the zoning ordinance; special exceptions to the terms of the zoning ordinance; and variances from the terms of the zoning ordinance"" (UCA 10-9-703(1) (1997)). The minutes are used to document requests\, discussions\, and decisions of the Board.",Permanent. Retain until administrative need ends,Public,
21492,Central Utah Water Conservancy District (Utah),Board packet files,1964-2023.,Chronological by month,"These are the minutes of regular\, special\, and emergency meetings of official municipal committees\, boards\, and task forces. UCA 52-4-7(1) (2009) requires that written minutes be kept of all open meetings. These minutes shall include: ""the date\, time and place of the meeting; the names of members present and absent; the substance of all matters proposed\, discussed\, or decided\, and a record\, by individual member\, of votes taken; the names of all citizens who appeared and the substance in brief of their testimony; and any other information that any member requests be entered in the minutes."" Minutes are also required to be kept for all closed meetings in accordance with UCA 52-4-7(2) (2010) and to include: ""the date\, time and place of the meeting; the names of all others present except when such disclosure would infringe on the confidence necessary to fulfill the original purpose of closing the meeting."" They may also include an official agenda. (See also Internal committee records).",Retain permanently,Public,
21523,Park City (Utah). City Manager,Minutes of the Board of Equalization and Review,2000-,Chronological.,"These are minutes of the Board of Equalization of Review. Before an assessment is levied\, an assessment list shall be prepared designating each parcel of property proposed to be assessed and the amount of the assessment apportioned to the property. Upon completion of the assessment list\, the governing body shall appoint a board consisting of three or more of the members of the governing body or\, at the option of the governing body of any municipality\, consisting of the municipal recorder or a designee\, the municipal engineer or public works director or a designee\, or the municipal attorney or a designee. At each hearing\, the board shall hear arguments from any person who believes to be aggrieved\, including arguments relating to the benefits accruing,to any tract\, block\, lot\, or parcel of property in the district or relating to the amount of the proposed assessment against that tract\, block\, lot\, or parcel. The findings of the report are reviewed and approved by the governing body of the municipality (UCA 17A-3-317 (1997)).",Retain permanently,Public,
21596,Park City (Utah). Planning,Board of Adjustment minutes and indexes,1980-,Alphanumerical,"These minutes document all meetings of the Board of Adjustment. The board consists of ""five members and whatever alternate members that the chief executive officer considers appropriate"". The duties of the Board of Adjustment are to hear and decide on ""appeals from zoning decisions applying the zoning ordinance; special exceptions to the terms of the zoning ordinance; and variances from the terms of the zoning ordinance"". The minutes are used to document requests\, discussions\, and decisions of the Board.",Retain permanently,Public,
21837,Orem (Utah). City Council,Meeting agenda,undated,Numerical by date,"These are copies of notices of regular and special meetings of the city council and other pertinent committees. They may include date\, time\, location of meeting\, list of items to be discussed by committee members at regular\, special\, and emergency public meetings.",Retain permanently,Public,
22043,Governor. Commission on Criminal and Juvenile Justice,Anti-violence coordinator management files,1983-,Chronological by date of meeting or grant award,"These records are created by the Anti-violence Coordinator and the Anti-violence Committee in conducting their duties and efforts to curb violence in the State of Utah. The records include Anti-violence Committee meeting minutes\, agenda\, mini-grant awards\, and other documents relating to the anti-violence program.",Permanent. Retain for 13 year(s),Public,
22196,Newton (Utah),Council minutes,1900-,Chronological by year,"These records are the minutes of the town of Newton. They include appointments of town employees\, the approval for issuance of bonds for the town to put in the city water\, telephone\, electric lights and and other utilities and all other important and historical actions taken by the town. From 1900 to 1955\, ordinances and resolutions are also included.",Permanent. Retain for 1 year(s),Public,2 microfilm reels
22255,Castle Dale (Utah),Council minutes,1900-,Chronological by meeting date.,"These minutes are the official record of the proceedings of regularly scheduled\, special and emergency council meetings. They are adopted and approved by the council during their next public meeting. The minutes include the date\, time\, and meeting place; members present and absent; ""the substance of all matters proposed\, discussed\, or decided\, and record\, by individual member\, of votes taken; the names of citizens who appeared and the substance in brief of their testimony; any other information that any member requests be entered in the minutes"" in accordance with UCA 52-4-7 (1997).",Retain permanently,Public,1 microfilm reel
22292,Cornish (Utah),Council minutes,1937-,Chronological by meeting date.,"These minutes are the official record of the proceedings of regularly scheduled\, special and emergency council meetings. They are adopted and approved by the council during their next public meeting. The minutes include the date\, time\, and meeting place; members present and absent; ""the substance of all matters proposed\, discussed\, or decided\, and record\, by individual member\, of votes taken; the names of citizens who appeared and the substance in brief of their testimony; any other information that any member requests be entered in the minutes"" in accordance with UCA 52-4-7 (1997).",Retain permanently,Public,0.90 cubic foot 2 microfilm reels
22320,Smithfield (Utah),Board of adjustment minutes,1970-,Chronological by year,"These minutes document all meetings of the Board of Adjustment. The board consists of ""five members and whatever alternate members that the chief executive officer considers appropriate"" (UCA 10-9-701(2)(a) (1997)). The duties of the Board of Adjustment are to hear and decide on ""appeals from zoning decisions applying the zoning ordinance; special exceptions to the terms of the zoning ordinance; and variances from the terms of the zoning ordinance"" (UCA 10-9-703(1) (1997)). The minutes are used to document requests\, discussions\, and decisions of the Board.",Retain permanently,Public,1 microfilm reel
22346,Richmond (Utah),City Council minutes,1888-,Chronological by year,"These minutes are the official record of the proceedings of regularly scheduled\, special and emergency council meetings. They are adopted and approved by the council during their next public meeting. The minutes include the date\, time\, and meeting place; members present and absent; ""the substance of all matters proposed\, discussed\, or decided\, and record\, by individual member\, of votes taken; the names of citizens who appeared and the substance in brief of their testimony; any other information that any member requests be entered in the minutes"" in accordance with UCA 52-4-7 (1997).",,Public,4 microfilm reels
22370,North Logan (Utah),Planning commission minutes,1970-,Chronological,"These are minutes of meetings and hearings held by the planning commission. ""Each municipality may enact an ordinance establishing a planning commission"" (UCA 10-9-201(1)(a)(1997)). A municipal planning commission shall ""prepare and recommend a general plan and amendments to the general plan; recommend zoning ordinances and maps\, amendments to zoning ordinances and maps; administer provisions of the zoning ordinance; recommend subdivision regulations and amendments to those regulations; recommend approval or denial of subdivision applications; advise the legislative body of matters as the legislative body directs; hear or decide any matters that the legislative body designates\, including the approval or denial of\, or recommendations to approve or deny\, conditional use permits; exercise any other powers that are necessary to enable it to perform or function\, or delegated to it by the legislative body"" (UCA 10-9-204 (1997)).",Permanent. Retain until administrative need ends,Public,2 microfilm reels
22377,Logan (Utah). Administrative Services and Economic Development,Board of adjustment minutes,1950-,Chronological,"These minutes document all meetings of the Board of Adjustment. The board consists of ""five members and whatever alternate members that the chief executive officer considers appropriate"". The duties of the Board of Adjustment are to hear and decide on ""appeals from zoning decisions applying the zoning ordinance; special exceptions to the terms of the zoning ordinance; and variances from the terms of the zoning ordinance"". The minutes are used to document requests\, discussions\, and decisions of the Board.",Permanent. Retain until administrative need ends,Public,1 microfilm reel
22391,Garden City (Utah),Council minutes,1946-,Chronological,"These minutes are the official record of the proceedings of regularly scheduled\, special and emergency council meetings. They are adopted and approved by the council during their next public meeting. The minutes include the date\, time\, and meeting place; members present and absent; ""the substance of all matters proposed\, discussed\, or decided\, and record\, by individual member\, of votes taken; the names of citizens who appeared and the substance in brief of their testimony; any other information that any member requests be entered in the minutes"" in accordance with UCA 52-4-7 (1997).",Retain permanently,Public,3 microfilm reels
22436,Marriott-Slaterville (Utah),Minutes,1999-,Chronological,"These minutes are the official record of the proceedings of regularly scheduled\, special and emergency council meetings. They are adopted and approved by the council during their next public meeting. The minutes include the date\, time\, and meeting place; members present and absent; ""the substance of all matters proposed\, discussed\, or decided\, and record\, by individual member\, of votes taken; the names of citizens who appeared and the substance in brief of their testimony; any other information that any member requests be entered in the minutes"" in accordance with UCA 52-4-7 (1997).",Permanent. Retain until administrative need ends,Public,
22491,Marriott-Slaterville (Utah),Planning commission minutes,1999-,Chronological,"These are minutes of meetings and hearings held by the planning commission. ""Each municipality may enact an ordinance establishing a planning commission"" (UCA 10-9-201(1)(a)(1997)). A municipal planning commission shall ""prepare and recommend a general plan and amendments to the general plan; recommend zoning ordinances and maps\, amendments to zoning ordinances and maps; administer provisions of the zoning ordinance; recommend subdivision regulations and amendments to those regulations; recommend approval or denial of subdivision applications; advise the legislative body of matters as the legislative body directs; hear or decide any matters that the legislative body designates\, including the approval or denial of\, or recommendations to approve or deny\, conditional use permits; exercise any other powers that are necessary to enable it to perform or function\, or delegated to it by the legislative body"" (UCA 10-9-204 (1997)).",Permanent. Retain until administrative need ends,Public,
22569,Wellington (Utah),Planning and zoning minutes,1995-,Chronological,"These are minutes of meetings and hearings held by the planning commission. ""Each municipality may enact an ordinance establishing a planning commission"" (UCA 10-9-201(1)(a)(1997)). A municipal planning commission shall ""prepare and recommend a general plan and amendments to the general plan; recommend zoning ordinances and maps\, amendments to zoning ordinances and maps; administer provisions of the zoning ordinance; recommend subdivision regulations and amendments to those regulations; recommend approval or denial of subdivision applications; advise the legislative body of matters as the legislative body directs; hear or decide any matters that the legislative body designates\, including the approval or denial of\, or recommendations to approve or deny\, conditional use permits; exercise any other powers that are necessary to enable it to perform or function\, or delegated to it by the legislative body"" (UCA 10-9-204 (1997)).,The minutes of regular\, special and emergency meeting of the official municipal planning and zoning commission. They include date \, time\, and place of meeting\, name of members present and absent: substance of all the matters proposed\, discussed or decided\, and a record of individual member votes\, name of all citizens who appeared and the substance in grief of their testimony and any other information that any member requests be entered in the minutes.",Permanent. Retain until administrative need ends,Public,
22625,Randolph (Utah),Town board minutes,1918-,Chronological,"These minutes are the official record of the proceedings of regularly scheduled\, special and emergency council meetings. They are adopted and approved by the council during their next public meeting. The minutes include the date\, time\, and meeting place; members present and absent; ""the substance of all matters proposed\, discussed\, or decided\, and record\, by individual member\, of votes taken; the names of citizens who appeared and the substance in brief of their testimony; any other information that any member requests be entered in the minutes"" in accordance with UCA 52-4-7 (1997).",Permanent. Retain until administrative need ends,Public,2 microfilm reels
22698,Smithfield (Utah),City Council minutes,1868-,Chronological,"These minutes are the official record of the proceedings of regularly scheduled\, special and emergency council meetings. They are adopted and approved by the council during their next public meeting. The minutes include the date\, time\, and meeting place; members present and absent; ""the substance of all matters proposed\, discussed\, or decided\, and record\, by individual member\, of votes taken; the names of citizens who appeared and the substance in brief of their testimony; any other information that any member requests be entered in the minutes"" in accordance with UCA 52-4-7 (1997).",Permanent. Retain until administrative need ends,Public,12 microfilm reels
22984,Orem (Utah). City Manager,Mayoral Advisory Commission meeting minutes,1998-,Chronological by date of meeting,"Minutes of regular\, special and emergency meetings of official municipal committees\, boards\, and task forces. UCA 52-4-7(1) (1997) requires that written minutes be kept of all open meetings. These minutes shall include: ""the date\, time and the place of the meeting; the names of members present and absent; the substance of all matters proposed\, discussed\, or decided\, and a record\, by individual member\, of votes taken; the names of all citizens who appeared and the substance in brief of their testimony; and any other information that any member requests be entered in the minutes."" Minutes are also required to be kept for all closed meetings in accordance with UCA 52-4-7 (2) (1997) and to include: ""the date\, time and place of the meeting; the names of all others present except when such disclosure would infringe on the confidence necessary to fulfill the original purpose of closing the meeting."" They may also include an official agenda.",Permanent. Retain until administrative need ends,Public,
22997,Orem (Utah). City Manager,Historic Preservation Advisory Commission meeting minutes,1991-,Chronological by date of meeting,"These minutes document the meetings of the Historical Preservation Advisory Commission\, which works in an advisory capacity to the City Council in matters relating to history in Orem City. As per Article 2-21 of the City Code\, their responsibilities include surveying and inventorying of community historic resources\, reviewing proposed nominations to the National Register of Historic Places\, review and comment to the State Historic Preservation Officer on all historic National Registory nominations in Orem\, and inventorying historic and archeological sites within the community. They also work with grant money provided semi-annually by the State Division of History. The Commission consists of seven members appointed by the Mayor\, one of whom is a City Council member. Information includes date time and place of the meeting\, names of those in attendance and names of citizens speaking to the Commission.",Permanent. Retain until administrative need ends,Public,
23002,Orem (Utah). City Manager,Beautification Advisory Commission meeting minutes,1987-,Chronological by date of meeting,"These are the minutes of regular\, special\, and emergency meetings of official municipal committees\, boards\, and task forces. UCA 52-4-7(1) (2009) requires that written minutes be kept of all open meetings. These minutes shall include: ""the date\, time and place of the meeting; the names of members present and absent; the substance of all matters proposed\, discussed\, or decided\, and a record\, by individual member\, of votes taken; the names of all citizens who appeared and the substance in brief of their testimony; and any other information that any member requests be entered in the minutes."" Minutes are also required to be kept for all closed meetings in accordance with UCA 52-4-7(2) (2010) and to include: ""the date\, time and place of the meeting; the names of all others present except when such disclosure would infringe on the confidence necessary to fulfill the original purpose of closing the meeting."" They may also include an official agenda.",Permanent. Retain until administrative need ends,Public,
23084,Department of Natural Resources. Geological Survey,Board information packets,1993-,Chronological by calendar year and month,"These records are used to provide information to the Utah Geological Survey Board prior to board meetings. Information includes meeting agenda\, background documents for topics of discussion during the meeting\, prior meeting minutes\, reports\, and other related documents.",Permanent. Retain for 3 year(s),Public,
23335,Orem (Utah). Public Works,Neighborhood Meeting minutes,ca. 1980-,Alphabetical by project name,"These are the minutes of regular\, special\, and emergency meetings of official municipal committees\, boards\, and task forces. UCA 52-4-7(1) (2009) requires that written minutes be kept of all open meetings. These minutes shall include: ""the date\, time and place of the meeting; the names of members present and absent; the substance of all matters proposed\, discussed\, or decided\, and a record\, by individual member\, of votes taken; the names of all citizens who appeared and the substance in brief of their testimony; and any other information that any member requests be entered in the minutes."" Minutes are also required to be kept for all closed meetings in accordance with UCA 52-4-7(2) (2010) and to include: ""the date\, time and place of the meeting; the names of all others present except when such disclosure would infringe on the confidence necessary to fulfill the original purpose of closing the meeting."" They may also include an official agenda. (See also Internal committee records).",Retain permanently,Public,
23376,Honeyville (Utah),Board of Adjustment minutes,1987-,Chronological,"These minutes document all meetings of the Board of Adjustment. The board consists of ""five members and whatever alternate members that the chief executive officer considers appropriate"" (UCA 10-9-701(2)(a) (1997)). The duties of the Board of Adjustment are to hear and decide on ""appeals from zoning decisions applying the zoning ordinance; special exceptions to the terms of the zoning ordinance; and variances from the terms of the zoning ordinance"" (UCA 10-9-703(1) (1997)). The minutes are used to document requests\, discussions\, and decisions of the Board.",Permanent. Retain until administrative need ends,Public,
23379,Brigham City (Utah). Board of Adjustment,Minutes,1957-,Chronological.,"These minutes document all meetings of the Board of Adjustment. The board consists of ""five members and whatever alternate members that the chief executive officer considers appropriate"". The duties of the Board of Adjustment are to hear and decide on ""appeals from zoning decisions applying the zoning ordinance; special exceptions to the terms of the zoning ordinance; and variances from the terms of the zoning ordinance"". The minutes are used to document requests\, discussions\, and decisions of the Board.",Retain permanently,Public,1 microfilm reel
23543,Cedar Hills (Utah),Council minutes,1977-,Chronological by meeting date.,"These minutes are the official record of the proceedings of regularly scheduled\, special and emergency council meetings. They are adopted and approved by the council during their next public meeting. The minutes include the date\, time\, and meeting place; members present and absent; ""the substance of all matters proposed\, discussed\, or decided\, and record\, by individual member\, of votes taken; the names of citizens who appeared and the substance in brief of their testimony; any other information that any member requests be entered in the minutes"" in accordance with UCA 52-4-7 (1997).",Permanent. Retain for 7 year(s),Public,
23565,Hyrum (Utah),Planning Commission minutes,1970-,Chronological,"These are minutes of meetings and hearings held by the planning commission. ""Each municipality may enact an ordinance establishing a planning commission"" (UCA 10-9-201(1)(a)(1997)). A municipal planning commission shall ""prepare and recommend a general plan and amendments to the general plan; recommend zoning ordinances and maps\, amendments to zoning ordinances and maps; administer provisions of the zoning ordinance; recommend subdivision regulations and amendments to those regulations; recommend approval or denial of subdivision applications; advise the legislative body of matters as the legislative body directs; hear or decide any matters that the legislative body designates\, including the approval or denial of\, or recommendations to approve or deny\, conditional use permits; exercise any other powers that are necessary to enable it to perform or function\, or delegated to it by the legislative body"" (UCA 10-9-204 (1997)).",Permanent. Retain until administrative need ends,Public,
23575,Cedar City (Utah),Board of adjustment minutes,1988-,Chronological.,"The board of adjustment meets monthly to consider appeals to Cedar City zoning decisions and to hear petitions for variances or special exceptions to zoning specifications (Utah Code Annotated\, 10-9-103(1)\, 1997). The board consists of five members and alternate members as the chief executive officer considers appropriate (UCA 10-9-701(2)(a) 1997). In the minutes the secretary summarizes considerations brought before the board. The majority of requests are for variances to home occupation\, such as home owner requests to operate commercial activities from their homes. The secretary reports the date and time of meeting\, the names of those present\, and records the board's decision on each consideration. When voting is not unanimous the minutes report who voted for and against. Beginning in 1994 the minutes begin to include some home inspection reports.,These minutes document all meetings of the Board of Adjustment. The board consists of ""five members and whatever alternate members that the chief executive officer considers appropriate"". The duties of the Board of Adjustment are to hear and decide on ""appeals from zoning decisions applying the zoning ordinance; special exceptions to the terms of the zoning ordinance; and variances from the terms of the zoning ordinance"". The minutes are used to document requests\, discussions\, and decisions of the Board.",Retain permanently,Public,1 microfilm reel
23590,Wellsville (Utah),Planning and Zoning Commission minutes,1976-,Chronological,"These are copies of notices of regular and special meetings of the city council and other pertinent committees. They may include date\, time\, location of meeting\, list of items to be discussed by committee members at regular\, special\, and emergency public meetings.",Retain permanently,Public,
23610,Enoch (Utah),Planning Commission meeting minutes,1980-,Chronological by meeting date.,"These records support the Planning Commission's function to act as an advisory board to the agency for land use issues (Enoch Code 12-114 (1992)). Records document all matters proposed\, discussed\, decided\, and votes taken (Utah Code 52-4-203 (2014)). Information includes parties present\, agendas\, notices\, and any public materials distributed as the meeting.,Approved minutes of an open meeting are the official record of the meeting of a public body. Contained in or with the minutes shall be the substance of all matters proposed\, discussed or decided and votes taken (Utah Code 52-4-203(2014)). This includes the agenda\, notices\, and any public materials distributed at the meeting.",Permanent. Retain for 10 year(s),Public,1.35 cubic feet 3 microfilm reels
23626,Paragonah (Utah),Town board minutes,1916-,Chronological.,"The Paragonah town clerk summarized the proceedings of the Paragonah town board meetings in minutes which were read and approved at each board meeting. The town board consists of a president (mayor) and four trustees\, who are responsible to exercise the community's legislative and executive powers (see Utah Code\, Unannotated\, 1991\, 10-3-101\, also Compiled Ordinances of Paragonah\, 1916\, chapters 7-8). The town board is responsible for all aspects of town government\, such as appointing community officials\, levying taxes\, establishing a budget\, maintaining public services and utilities\, and regulating activity within the city. From 1916-1959 the minutes provide complete detail on every expenditure authorized by the board. The minutes discuss the appointment of city officers\, problem issues\, and progress on community development projects. In 1921 Paragonah constructed an electrical power plant on Paragonah Creek and installed 'artificial lighting' in the community. Thereafter\, issues,relating to municipal electricity dominated town board discussions for the rest of the century. Problems included maintaining poles\, meters\, transformers and other equipment; addressing chronic complains about poor service; responding to requests for reduced rates or extended service (annexation requests from residents outside city limits); and especially collecting delinquent electric utility bills. After 1960 Paragonah began purchasing supplementary power from other companies. In the late 1940s and again in the early 1970s the board discussed selling the Paragonah plant\, but each time opted to keep and upgrade it. In 1968 the city installed a new culinary water system\, and from that point water maintenance shared the table with electricity as a topic for town board discussion. The town board addressed other issues such as controlling animals\, maintaining streets\, ditches and the cemetery\, providing a trash service and fire protection. After 1980 the board discussed zoning issues,regulations and the development of a master plan for Paragonah. The town board also sponsored holiday celebrations and parties.",Permanent. Retain until administrative need ends,Public,2 microfilm reels
23645,Paragonah (Utah),Planning and zoning commission minutes,1973-,Chronological by date of meeting. The minutes are preceded by agenda and notices of public meetings which are also chronological.,"Utah law authorizes each municipality to establish a planning commission to be responsible for preparing and recommending a general plan for municipal growth and development and recommending zoning ordinances (Utah Code 10-9-201(1)(a)\, 1992). The commission can be responsible for administering the provisions of the zoning ordinances. It can recommend approval or denial of subdivision applications\, advise the legislative body\, and hear or decide any matters that the legislative body designates (Utah Code 10-9-204\, 1992). The Paragonah planning and zoning commission addressed individual petitions such as requests for commercial activity at residences and annexation requests. The commission also worked on city planning and drafting ordinances for town board approval. These issues included formulating a dog ordinance and drafting recommendations for a kennel\, working on an affordable housing plan\, and updating the Paragonah general plan. The minutes report the time and place of meeting\,,list those in attendance\, and summarize the discussion.",Permanent. Retain until administrative need ends,Public,1 microfilm reel
23791,Brian Head (Utah),Planning Commission minutes,1977-,Chronological by meeting date with relevant attachments filed after the minutes for each meeting.,"Utah law provides each municipal government with the opportunity to appoint a planning commission to create and carry out zoning plans within the community (Utah Code Annotated\, 1953\, 10-9-4). The Brian Head town council created a planning commission in 1977. The five-member commission works closely with the council on all issues relating to land use and development\, and in creating and revising the town's master plan. All development proposals in Brian Head must be conceptually approved by both the planning commission and the town council before developers can proceed with building details\, water connection\, and review by engineers and other necessary inspectors. Final proposals must be re-approved by both the planning commission and town council. The commission's primary function is evaluating development proposals. The commission provides time for public hearings on proposals and for evaluating potential conflicts of interest between board members and proposed projects. Planning,commission minutes provide a summary of the planning commission's discussion as well as the names of those present.",Retain permanently,Public,4 microfilm reels
23890,Logan (Utah). Community Development,Board of Appeals minutes,1996-,Chronological,These are the minutes of the proceedings of regular and special meetings of the Board of Appeals and Examiners. The Board is entrusted with the right to waive requirements of the building code. They are used in the determination of alternate methods or interpretations of the Uniform Building Code.,Permanent. Retain for 5 year(s),Public,
23958,Kingston (Utah),Council minutes,1961-,Chronological by meeting date,"The Kingston town council consists of a president (mayor) and four board members who exercise the community's legislative and executive powers (see Utah Code Unannotated\, 1992\, 10-3-101). The council is responsible for all aspects of town management\, such as appointing officials and setting their salaries\, establishing a budget\, maintaining public services and utilities\, and regulating activity within the city. Municipal councils are required by law to keep council minutes which summarize all matters proposed\, discussed\, or decided at monthly and special council meetings (Utah Code Unannotated\, 1992\, 52-4-7). Each set of minutes includes the date and time of the meeting and names those present. Kingston minutes summarize the discussion at council meetings and report actions taken by the council. Early Kingston council minutes itemize bills approved for payment. The Kingston town council spent much time on issues relating to culinary water. The council also sponsored holiday,celebrations and maintained community roads and a cemetery.",Permanent. Retain until administrative need ends,Public,1 microfilm reel
24141,"Logan (Utah). Public Works, Permits, and Compliance",Staff meeting minutes,1999-,Chronological,"These are the minutes of regular\, special\, and emergency meetings of official municipal committees\, boards\, and task forces. UCA 52-4-7(1) (1997) requires that written minutes be kept of all open meetings. These minutes shall include: ""the date\, time and place of the meeting; the names of members present and absent; the substance of all matters proposed\, discussed\, or decided\, and a record\, by individual member\, of votes taken; the names of all citizens who appeared and the substance in brief of their testimony; and any other information that any member requests be entered in the minutes."" Minutes are also required to be kept for all closed meetings in accordance with UCA 52-4-7(2) (1997) and to include: ""the date\, time and place of the meeting; the names of all others present except when such disclosure would infringe on the confidence necessary to fulfill the original purpose of closing the meeting."" They may also include an official agenda. (See also Internal committee records).,Topics addressed include the various tasks and jobs each division is working on.",Permanent. Retain for 3 year(s),Public,
24173,Saratoga Springs (Utah),Planning Commission minutes,1998-,Chronological,"These are minutes of meetings and hearings held by the planning commission. ""Each municipality may enact an ordinance establishing a planning commission"" (UCA 10-9-201(1)(a)(1997)). A municipal planning commission shall ""prepare and recommend a general plan and amendments to the general plan; recommend zoning ordinances and maps\, amendments to zoning ordinances and maps; administer provisions of the zoning ordinance; recommend subdivision regulations and amendments to those regulations; recommend approval or denial of subdivision applications; advise the legislative body of matters as the legislative body directs; hear or decide any matters that the legislative body designates\, including the approval or denial of\, or recommendations to approve or deny\, conditional use permits; exercise any other powers that are necessary to enable it to perform or function\, or delegated to it by the legislative body"" (UCA 10-9-204 (1997)).",Permanent. Retain until administrative need ends,Public,
24261,Orderville (Utah),Council minutes,1935-,Chronological by meeting date.,"Like other traditional town councils in Utah\, the Orderville council consists of a mayor and four council members who are responsible to exercise the community's legislative and executive powers (Utah Code Unannotated\, 1991\, 10-3-101). Council meeting minutes summarize the discussion at council meetings and report actions taken by the council or assignments made. Entries for each meeting include the date and place of the meeting and the names of those present. The Orderville town council appoints town officials\, levies taxes\, licenses local businesses\, provides police and fire protection\, and promotes community development. It provides or contracts for services and utilities and maintains a culinary water system as well as town roads and bridges.",Permanent. Retain until administrative need ends,Public,2 microfilm reels
24348,Capitol Preservation Board,Minutes,1998-,"By committee or subcommittee, thereunder chronological.","Minutes of open and closed committee and board meetings as required by UCA 52-4-203 (2014)\, et seq. ""Written minutes shall be kept of all open meetings"" UCA 52-4-203 (2013). May include agenda\, meeting minutes\, transcripts\, and other supporting documentation.",Permanent. Retain for 2 year(s),Public,
24366,Cannonville (Utah),Council minutes,1938-1976; 1978-,Chronological by year,"These are the minutes of regular\, special\, and emergency meetings of official municipal committees\, boards\, and task forces. UCA 52-4-7(1) (1997) requires that written minutes be kept of all open meetings. These minutes shall include: ""the date\, time and place of the meeting; the names of members present and absent; the substance of all matters proposed\, discussed\, or decided\, and a record\, by individual member\, of votes taken; the names of all citizens who appeared and the substance in brief of their testimony; and any other information that any member requests be entered in the minutes."" Minutes are also required to be kept for all closed meetings in accordance with UCA 52-4-7(2) (1997) and to include: ""the date\, time and place of the meeting; the names of all others present except when such disclosure would infringe on the confidence necessary to fulfill the original purpose of closing the meeting."",They may also include an official agenda. (See also Internal committee records).",Retain permanently,Public,
24452,Torrey (Utah),Council minutes,1934-,Chronological,"These minutes are the official record of the proceedings of regularly scheduled\, special and emergency council meetings. They are adopted and approved by the council during their next public meeting. The minutes include the date\, time\, and meeting place; members present and absent; ""the substance of all matters proposed\, discussed\, or decided\, and record\, by individual member\, of votes taken; the names of citizens who appeared and the substance in brief of their testimony; any other information that any member requests be entered in the minutes"" in accordance with UCA 52-4-7 (1997).",Permanent. Retain until administrative need ends,Public,
24465,Hanksville (Utah),Council minutes,1998-,Chronological,"These minutes are the official record of the proceedings of regularly scheduled\, special and emergency council meetings. They are adopted and approved by the council during their next public meeting. The minutes include the date\, time\, and meeting place; members present and absent; ""the substance of all matters proposed\, discussed\, or decided\, and record\, by individual member\, of votes taken; the names of citizens who appeared and the substance in brief of their testimony; any other information that any member requests be entered in the minutes"" in accordance with UCA 52-4-7 (1997).",Permanent. Retain until administrative need ends,Public,
24524,Five County Association of Governments (Utah),Minutes - steering committee packets,1977-,Chronological,"These minutes are the official record of the proceedings of regularly scheduled\, steering committee meetings. They are adopted and approved by the committee during their next public meeting. The minutes include the date\, time\, and meeting place; members present and absent; ""the substance of all matters (including attachments in the packets) proposed\, discussed\, or decided\, and record\, by individual member\, of votes taken; the names of citizens who appeared and the substance in brief of their testimony; any other information and that any member requests be entered in the minutes"" in accordance with UCA 52-4-7 (1997).",Permanent. Retain until administrative need ends,Public,
24615,Washington City (Utah),Council minutes,1909-2020,Chronological by meeting date.,"These minutes are the official record of the proceedings of regularly scheduled\, special and emergency council meetings. They are adopted and approved by the council during their next public meeting. The minutes include the date\, time\, and meeting place; members present and absent; ""the substance of all matters proposed\, discussed\, or decided\, and record\, by individual member\, of votes taken; the names of citizens who appeared and the substance in brief of their testimony; any other information that any member requests be entered in the minutes"" in accordance with UCA 52-4-7 (1997).",Permanent. Retain until administrative need ends,Public,6.90 cubic feet 10 microfilm reels
25086,Toquerville (Utah),Planning and zoning commission minutes and ordinances,1978-,Chronological,"These are minutes of meetings and hearings held by the planning commission. ""Each municipality may enact an ordinance establishing a planning commission"" (UCA 10-9-201(1)(a)(1997)). A municipal planning commission shall ""prepare and recommend a general plan and amendments to the general plan; recommend zoning ordinances and maps\, amendments to zoning ordinances and maps; administer provisions of the zoning ordinance; recommend subdivision regulations and amendments to those regulations; recommend approval or denial of subdivision applications; advise the legislative body of matters as the legislative body directs; hear or decide any matters that the legislative body designates\, including the approval or denial of\, or recommendations to approve or deny\, conditional use permits; exercise any other powers that are necessary to enable it to perform or function\, or delegated to it by the legislative body"" (UCA 10-9-204 (1997)).",Permanent. Retain until administrative need ends,Public,3 microfilm reels
25099,Hurricane (Utah),City Council minutes,1930-,Chronological by meeting date.,"These minutes are the official record of the proceedings of regularly scheduled\, special and emergency council meetings. They are adopted and approved by the council during their next public meeting. The minutes include the date\, time\, and meeting place; members present and absent; ""the substance of all matters proposed\, discussed\, or decided\, and record\, by individual member\, of votes taken; the names of citizens who appeared and the substance in brief of their testimony; any other information that any member requests be entered in the minutes"" in accordance with UCA 52-4-7 (1997).",Permanent. Retain until administrative need ends,Public,7 microfilm reels
25107,Virgin (Utah),Planning and Zoning Commission minutes,1997-,Chronological by meeting date.,"These are minutes of meetings and hearings held by the planning commission. ""Each municipality may enact an ordinance establishing a planning commission"" (UCA 10-9-201(1)(a)(1997)). A municipal planning commission shall ""prepare and recommend a general plan and amendments to the general plan; recommend zoning ordinances and maps\, amendments to zoning ordinances and maps; administer provisions of the zoning ordinance; recommend subdivision regulations and amendments to those regulations; recommend approval or denial of subdivision applications; advise the legislative body of matters as the legislative body directs; hear or decide any matters that the legislative body designates\, including the approval or denial of\, or recommendations to approve or deny\, conditional use permits; exercise any other powers that are necessary to enable it to perform or function\, or delegated to it by the legislative body"" (UCA 10-9-204 (1997)).",Permanent. Retain until administrative need ends,Public,2 microfilm reels
25245,Elwood (Utah),Council minutes,1933-,Chronological,"These minutes are the official record of the proceedings of regularly scheduled\, special and emergency council meetings. They are adopted and approved by the council during their next public meeting. The minutes include the date\, time\, and meeting place; members present and absent; ""the substance of all matters proposed\, discussed\, or decided\, and record\, by individual member\, of votes taken; the names of citizens who appeared and the substance in brief of their testimony; any other information that any member requests be entered in the minutes"" in accordance with UCA 52-4-7 (1997).",Permanent. Retain until administrative need ends,Public,
25336,Naples (Utah),Council minutes,1982-,Chronological by year.,"These minutes are the official record of the proceedings of regularly scheduled\, special and emergency council meetings. They are adopted and approved by the council during their next public meeting. The minutes include the date\, time\, and meeting place; members present and absent; ""the substance of all matters proposed\, discussed\, or decided\, and record\, by individual member\, of votes taken; the names of citizens who appeared and the substance in brief of their testimony; any other information that any member requests be entered in the minutes"" in accordance with UCA 52-4-7 (1997).",Permanent. Retain until administrative need ends,Public,3 microfilm reels
25344,Ballard (Utah),Planning and zoning commission minutes,1981-,Chronological by year,"These are minutes of meetings and hearings held by the planning commission. ""Each municipality may enact an ordinance establishing a planning commission"" (UCA 10-9-201(1)(a)(1997)). A municipal planning commission shall ""prepare and recommend a general plan and amendments to the general plan; recommend zoning ordinances and maps\, amendments to zoning ordinances and maps; administer provisions of the zoning ordinance; recommend subdivision regulations and amendments to those regulations; recommend approval or denial of subdivision applications; advise the legislative body of matters as the legislative body directs; hear or decide any matters that the legislative body designates\, including the approval or denial of\, or recommendations to approve or deny\, conditional use permits; exercise any other powers that are necessary to enable it to perform or function\, or delegated to it by the legislative body"" (UCA 10-9-204 (1997)).",Retain permanently,Public,
25379,Department of Natural Resources. Division of Water Resources. Board of Water Resources,Water Resources Board records,1967-,"Alphabetical by subject, thereunder chronological","These records detail the activities of the Board of Water Resources\, which is the policy-making body of the Division (see UCA 73-10-1 et seq.)\, and the Water Conservation Advisory Board. Included are correspondence\, meeting notices\, agendas\, minutes\, tour details\, board policy\, resolutions\, dam dedication ceremonies\, biographical sketches of board members\, board appointments\, resignations and other records documenting agency board roles and the history of water development in Utah.,Approved minutes of an open meeting are the official record of the meeting of a public body. Contained in or with the minutes shall be the substance of all matters proposed\, discussed or decided and votes taken (Utah Code 52-4-203(2014)). This includes the agenda\, notices\, and any public materials distributed at the meeting.",Permanent. Retain for 7 year(s),Public,1 microfilm reel
25397,Vernal (Utah),Board of adjustment minutes,1963-,Chronological by year.,"These minutes document all meetings of the Board of Adjustment. The board consists of ""five members and whatever alternate members that the chief executive officer considers appropriate"" (UCA 10-9-701(2)(a) (1997)). The duties of the Board of Adjustment are to hear and decide on ""appeals from zoning decisions applying the zoning ordinance; special exceptions to the terms of the zoning ordinance; and variances from the terms of the zoning ordinance"" (UCA 10-9-703(1) (1997)). The minutes are used to document requests\, discussions\, and decisions of the Board.",Permanent. Retain until administrative need ends,Public,1 microfilm reel
25466,Manila (Utah),Planning and zoning minutes,1986-,Chronological,"These are minutes of meetings and hearings held by the planning commission. ""Each municipality may enact an ordinance establishing a planning commission"" (UCA 10-9-201(1)(a)(1997)). A municipal planning commission shall ""prepare and recommend a general plan and amendments to the general plan; recommend zoning ordinances and maps\, amendments to zoning ordinances and maps; administer provisions of the zoning ordinance; recommend subdivision regulations and amendments to those regulations; recommend approval or denial of subdivision applications; advise the legislative body of matters as the legislative body directs; hear or decide any matters that the legislative body designates\, including the approval or denial of\, or recommendations to approve or deny\, conditional use permits; exercise any other powers that are necessary to enable it to perform or function\, or delegated to it by the legislative body"" (UCA 10-9-204 (1997)).",Permanent. Retain until administrative need ends,Public,1 microfilm reel
25485,Cleveland (Utah),Council minutes,1916-,Chronological by year,"These minutes are the official record of the proceedings of regularly scheduled\, special and emergency council meetings. They are adopted and approved by the council during their next public meeting. The minutes include the date\, time\, and meeting place; members present and absent; ""the substance of all matters proposed\, discussed\, or decided\, and record\, by individual member\, of votes taken; the names of citizens who appeared and the substance in brief of their testimony; any other information that any member requests be entered in the minutes"" in accordance with UCA 52-4-7 (1997).",Retain permanently,Public,2 microfilm reels
25531,Uintah Basin Association of Governments (Utah),Minutes - Economic Development District Board,1986-,Chronological by year,"These minutes are the official record of the proceedings of regularly scheduled\, special and emergency council meetings. They are adopted and approved by the council during their next public meeting. The minutes include the date\, time\, and meeting place; members present and absent; ""the substance of all matters proposed\, discussed\, or decided\, and record\, by individual member\, of votes taken; the names of citizens who appeared and the substance in brief of their testimony; any other information that any member requests be entered in the minutes"" in accordance with UCA 52-4-7 (1997).",Permanent. Retain until administrative need ends,Public,2 microfilm reels
25558,Altamont (Utah),Town minutes,1953-,Chronological by year,"These minutes are the official record of the proceedings of regularly scheduled\, special and emergency council meetings. They are adopted and approved by the council during their next public meeting. The minutes include the date\, time\, and meeting place; members present and absent; ""the substance of all matters proposed\, discussed\, or decided\, and record\, by individual member\, of votes taken; the names of citizens who appeared and the substance in brief of their testimony; any other information that any member requests be entered in the minutes"" in accordance with UCA 52-4-7 (1997).",Retain permanently,Public,1 microfilm reel
25684,Emery (Utah),Town minutes,1907-,Chronological by year,"These minutes are the official record of the proceedings of regularly scheduled\, special and emergency council meetings. They are adopted and approved by the council during their next public meeting. The minutes include the date\, time\, and meeting place; members present and absent; ""the substance of all matters proposed\, discussed\, or decided\, and record\, by individual member\, of votes taken; the names of citizens who appeared and the substance in brief of their testimony; any other information that any member requests be entered in the minutes"" in accordance with UCA 52-4-7 (1997).",Permanent. Retain until administrative need ends,Public,2 microfilm reels
25741,Cottonwood Heights (Utah),Council minutes,2004-,Chronological by year,"These minutes are the official record of the proceedings of regularly scheduled\, special and emergency council meetings. They are adopted and approved by the council during their next public meeting. The minutes include the date\, time\, and meeting place; members present and absent; ""the substance of all matters proposed\, discussed\, or decided\, and record\, by individual member\, of votes taken; the names of citizens who appeared and the substance in brief of their testimony; any other information that any member requests be entered in the minutes"" in accordance with UCA 52-4-7 (1997).",Retain permanently,Public,
25801,Southeastern Utah Association of Local Governments (Utah),Council minutes,1970-,Chronological by year,"These minutes are the official record of the proceedings of regularly scheduled\, special and emergency council meetings. They are adopted and approved by the council during their next public meeting. The minutes include the date\, time\, and meeting place; members present and absent; ""the substance of all matters proposed\, discussed\, or decided\, and record\, by individual member\, of votes taken; the names of citizens who appeared and the substance in brief of their testimony; any other information that any member requests be entered in the minutes"" in accordance with UCA 52-4-7 (1997).",Permanent. Retain until administrative need ends,Public,7 microfilm reels
25808,Sunnyside (Utah),Council minutes,1997-,Chronological by year,"These minutes are the official record of the proceedings of regularly scheduled\, special and emergency council meetings. They are adopted and approved by the council during their next public meeting. The minutes include the date\, time\, and meeting place; members present and absent; ""the substance of all matters proposed\, discussed\, or decided\, and record\, by individual member\, of votes taken; the names of citizens who appeared and the substance in brief of their testimony; any other information that any member requests be entered in the minutes"" in accordance with UCA 52-4-7 (1997).",Permanent. Retain until administrative need ends,Public,7 microfilm reels
25819,Helper (Utah),Planning and zoning minutes,1971-,Chronological by year,"These are minutes of meetings and hearings held by the planning commission. ""Each municipality may enact an ordinance establishing a planning commission"" (UCA 10-9-201(1)(a)(1997)). A municipal planning commission shall ""prepare and recommend a general plan and amendments to the general plan; recommend zoning ordinances and maps\, amendments to zoning ordinances and maps; administer provisions of the zoning ordinance; recommend subdivision regulations and amendments to those regulations; recommend approval or denial of subdivision applications; advise the legislative body of matters as the legislative body directs; hear or decide any matters that the legislative body designates\, including the approval or denial of\, or recommendations to approve or deny\, conditional use permits; exercise any other powers that are necessary to enable it to perform or function\, or delegated to it by the legislative body"" (UCA 10-9-204 (1997)).",Permanent. Retain until administrative need ends,Public,1 microfilm reel
25822,Helper (Utah),Council minutes,1967-,Chronological by year,"These minutes are the official record of the proceedings of regularly scheduled\, special and emergency council meetings. They are adopted and approved by the council during their next public meeting. The minutes include the date\, time\, and meeting place; members present and absent; ""the substance of all matters proposed\, discussed\, or decided\, and record\, by individual member\, of votes taken; the names of citizens who appeared and the substance in brief of their testimony; any other information that any member requests be entered in the minutes"" in accordance with UCA 52-4-7 (1997).",Permanent. Retain until administrative need ends,Public,4 microfilm reels
25956,Scofield (Utah),Town Council minutes,"1893-1905,1976-",Chronological by meeting date.,"These minutes are the official record of the proceedings of regularly scheduled\, special and emergency council meetings. They are adopted and approved by the council during their next public meeting. The minutes include the date\, time\, and meeting place; members present and absent; ""the substance of all matters proposed\, discussed\, or decided\, and record\, by individual member\, of votes taken; the names of citizens who appeared and the substance in brief of their testimony; any other information that any member requests be entered in the minutes"" in accordance with UCA 52-4-7 (1997).",Permanent. Retain until administrative need ends,Public,2 microfilm reels
26134,Department of Health and Human Services. Division of Substance Use and Mental Health. State Hospital,Governing Body meeting records,1993-,Chronological by date of meeting.,"The Governing Body is responsible for the oversight of the Utah State Hospital\, which includes assisting with institutional planning and approving hospital policies\, monitoring treatment services and resource allocations\, appointing medical staff members and approving their activities\, overseeing safety and risk management\, and participating in the Joint Commission survey process. Minutes document committee discussions\, resolutions or recommendations made\, and contain meeting agendas\, approved meeting minutes\, and all supplemental materials used for discussion\, which may include patient medical records.",Permanent. Retain for 5 year(s),Public,1.00 cubic foot
26334,Washington Terrace (Utah),City council packets,1997-,Chronological by date,"These minutes are the official record of the proceedings of regularly scheduled\, special and emergency council meetings. They are adopted and approved by the council during their next public meeting. The minutes include the date\, time\, and meeting place; members present and absent; ""the substance of all matters proposed\, discussed\, or decided\, and record\, by individual member\, of votes taken; the names of citizens who appeared and the substance in brief of their testimony; any other information that any member requests be entered in the minutes"" in accordance with UCA 52-4-7 (1997). City council packets will be included as part of the minutes.",Permanent. Retain for 15 year(s),Public,
26362,Mount Pleasant (Utah),Planning commission minutes,1980-,Chronological by year,"These are minutes of meetings and hearings held by the planning commission. ""Each municipality may enact an ordinance establishing a planning commission"" (UCA 10-9-201(1)(a)(1997)). A municipal planning commission shall ""prepare and recommend a general plan and amendments to the general plan; recommend zoning ordinances and maps\, amendments to zoning ordinances and maps; administer provisions of the zoning ordinance; recommend subdivision regulations and amendments to those regulations; recommend approval or denial of subdivision applications; advise the legislative body of matters as the legislative body directs; hear or decide any matters that the legislative body designates\, including the approval or denial of\, or recommendations to approve or deny\, conditional use permits; exercise any other powers that are necessary to enable it to perform or function\, or delegated to it by the legislative body"" (UCA 10-9-204 (1997)).",Permanent. Retain until administrative need ends,Public,1 microfilm reel
26384,Uintah Transportation Special Service District (Utah),Administrative Control Board open meeting minutes,1988-,Chronological by date of board meeting.,"These records support the agency's administrative function to hold public meetings (Utah Code 52-4-201(2006)). Records document all matters proposed\, discussed\, decided\, and votes taken (Utah Code 52-4-203(2014)). Information includes parties present\, agendas\, notices\, and any public materials distributed at the meeting.,Approved minutes of an open meeting are the official record of the meeting of a public body. Contained in or with the minutes shall be the substance of all matters proposed\, discussed or decided and votes taken (Utah Code 52-4-203(2014)). This includes the agenda\, notices\, and any public materials distributed at the meeting.",Permanent. Retain for 7 year(s),Public,
26402,Grantsville (Utah),Planning commission minutes,1990-,Chronological by year,"These are minutes of meetings and hearings held by the planning commission. ""Each municipality may enact an ordinance establishing a planning commission"" (UCA 10-9-201(1)(a)(1997)). A municipal planning commission shall ""prepare and recommend a general plan and amendments to the general plan; recommend zoning ordinances and maps\, amendments to zoning ordinances and maps; administer provisions of the zoning ordinance; recommend subdivision regulations and amendments to those regulations; recommend approval or denial of subdivision applications; advise the legislative body of matters as the legislative body directs; hear or decide any matters that the legislative body designates\, including the approval or denial of\, or recommendations to approve or deny\, conditional use permits; exercise any other powers that are necessary to enable it to perform or function\, or delegated to it by the legislative body"" (UCA 10-9-204 (1997)).",Permanent. Retain until administrative need ends,Public,1 microfilm reel
1720,Department of Environmental Quality. Division of Air Quality,Air pollution monitoring quality assurance plan and procedures,i 1980-,Alphanumerical,"These are the policies and procedures that govern the operation and administration of the program\, created to ensure that the air monitoring program meets all the federal requirements.",Permanent. Retain until superseded,,1.00 cubic foot
1782,Department of Environmental Quality. Division of Air Quality,Clean Air Act state implementation plan,i 1971-,Chronological,These records document the planning process and the implementation of the federal Clean Air Act in Utah. Included is the original plan for reduction of air pollution in the state and several revisions. The plan outlines the strategy to be followed to put into effect and enforce this reduction.,Permanent. Retain until resolution of issue,Public,0.35 cubic foot
8067,Department of Health. Division of Medicaid and Health Financing. Bureau of Coverage and Reimbursement Policy,Administrative rule making and state plan amendments,1973-,"Chronological, thereunder numerical by rule number.","This is a proposal by the agency to adopt a new administrative rule or change an existing rule. Many of these rules deal with changes to the state medicaid plan. These records include state plan distribution list\, Transmittal and Notice of Approval of State Plan Material\, Administrative Rulemaking Notice of Agency Action\, memoranda of transmittal\, and copies of the new State Plan pages. Information includes: Administrative Rulemaking Notice of Agency Action: the name and address of the department and division\, the name and telephone number of the contact person\, the title of the rule\, a summary of the rule or change and the reason for it\, the anticipated cost impact of the rule\, the type of notice (proposed rule\, change in proposed rule including the rule number\, a 120 day rule\, whether five year review/continuation)\, a justification for a 120 day rule\, whether the rule is authorized by state code or required by federal mandate and the applicable citations\, the means by which the,public may comment on the applicable citations\, the means by which the public may comment on the proposed rule (at a public hearing\, by appearing at the agency\, or by written comment) and the period for making their comments\, the date the rule becomes effective\, and the Office of Administrative Rules and agency file numbers; Transmittal and Notice of Approval of State Plan Material: form used to transmit copy of rule to the Centers for Medicare and Medicaid Services (CMS) for its approval; gives the transmittal number\, the name of the state\, the program identification\, the CMS region\, the proposed effective date\, the type of plan material (new state plan\, amendment to be considered as new plan\, or amendment)\, the Federal Regulation Citation involved in the change\, the number of the plan section or attachment\, the number of the superseded plan section or attachment\, the number of the superseded plan section or attachment\, the subject of the amendment\, the type of governor's review (no,comment\, comments of governor attached\, no reply received\, and other) the name\, title\, address\, and signature of the state agency official and the date signed\, the date the form was received in the CMS office\, approved\, and the effective date of the material\, the name\, title\, and signature of the regional official\, and any remarks. Memorandum transmittal: gives the date of transmittal to the division director from the bureau director\, the type of transmittal (initial notice or adoptive notice)\, a description of any attached documentation\, and the names\, initials\, and dates of approval of all staff members who have seen and approved the proposed rule. Note: this file contains much duplication of records including as many as five copies of a single document.",Permanent. Retain for 10 year(s),Public,
10221,Clearfield (Utah). Mayor,Policies and procedures,1991-,Chronological,"These are manuals which indicate the responsibilities and guidelines on administrative policies\, operational procedures\, and rules and regulations.",Permanent. Retain for 10 year(s),Public,
12286,Magna Mosquito Abatement District (Utah),Policies and procedures,undated,Chronological,"These are manuals which indicate the responsibilities and guidelines on administrative policies\, operational procedures\, and rules and regulations.",Retain permanently,Public,
12391,Board of Education. Office of Education. Evaluation and Assessment Section,Core assessment correspondence log,1987-,Reverse chronological,"This series is a compilation of the office copies of major communications to the school districts about the State Core Assessment Program. The records are maintained in a 3-ring binder and include memoranda and policy releases to the Utah school districts concerning the program. There is some overlap between this series and Executive correspondence\, series 12388; however\, neither series is completely inclusive of the other.",Permanent. Retain for 5 year(s),Public,
12569,Duchesne County Mosquito Abatement District (Utah),Policies and procedures,undated,Chronological,"These are manuals which indicate the responsibilities and guidelines on administrative policies\, operational procedures\, and rules and regulations.",Retain permanently,Public,
13617,Dixie Deer Special Service District (Utah),Policies and procedures,undated,Chronological,"These are manuals which indicate the responsibilities and guidelines on administrative policies\, operational procedures\, and rules and regulations.",Retain permanently,Public,
14451,Department of Natural Resources. Division of Wildlife Resources,Nongame section policies and procedures,1981-,By subject,Policies and procedures that govern the operation and administration of various programs within the organization.,Permanent. Retain until superseded,Public,
15988,Department of Human Services,Tribal agreements,1990-,Chronological,These are agreements between the Department of Human Services and federally recognized Indian tribes of Utah.,Retain permanently,Public,
16765,Office of Vital Records and Statistics,Policy and procedure records,1973-,Alphabetical by subject,These records support the agency's executive function to document the direction of entity programs as established in Utah Code 26-2-3(2013). Records are policies and procedures created by executive decision makers.,Permanent. Retain for 3 year(s),Public,
22216,Department of Corrections. Adult Probation and Parole. Region 3. Administration and Salt Lake Office,Management Improvement Reports,1990-2015.,Chronological,"Reports on the administrative review\, analysis\, and implementation of programs and operation of those programs.",Permanent. Retain for 10 year(s),Public,
23751,North Davis Fire District (Utah),Policies and procedures manuals,1980-,"Chronological by date, thereunder numerical by policy number","These are records documenting the formulation and adoption of policies and procedures for the function of the Fire Department. Includes narrative or statistical reports and related correspondence on program activities\, mission statement\, studies regarding department or office operations\, circular letters or directives\, and records related to significant events in which the Department participated.",Permanent. Retain until administrative need ends,Public,
25194,Division of Archives and Records Service,Policies and procedures,1977-,Chronologically.,Policies and procedures that govern the operation and administration of various programs within the organization.,Permanent. Retain until superseded,Public,
25646,Division of Human Resource Management,Certified Public Manager program historical records,1989-,"Alphabetical, thereunder by date.","These records document the history and evolution of the Certified Public Manager (CPM) program in Utah. Records include program history\, graduation programs and planning notes\, sponsor information\, accreditation documentation\, policies and procedures\, and related records.",Permanent. Retain for 3 year(s),Public,
25892,Department of Transportation.$bBureau of Standards and Review,Administrative records,1995-2013.,Alphabetical by subject.,"This record series contains records that document the management of the Consultant Services section of the Department of Transportation. Records contain information concerning the administering of the section's budget\, personnel\, policies\, and programs. May include correspondence\, policy and program case files\, and executive files documenting leadership roles and decision making processes.",Permanent. Retain for 15 year(s),Public,
26379,Department of Health. Bureau of Health Promotion and Risk Reduction,Health promotion surveys,2001.,Chronological by year,"This series contains health promotion surveys given to Utah school officials. They contain such surveys as the Height/Weight\, Heart Health\, and Fruit and Vegetable surveys. The purpose of the surveys is to gather information about health environment policies at Utah schools. Surveys are filled out by school officials and only reflect school policies. The surveys contain information about student height\, weight\, fruit and vegetable consumption\, tobacco use\, physical activity\, and food preferences.",,Public,
27694,Department of Health and Human Services. Division of Services for People with Disabilities. Developmental Center,Policies and procedures manuals,1925-,Numerical by policy number and chronological by date written,These records support the agency's function to document and disseminate the policies and procedures that govern the operation and administration of the agency's various programs. Information includes program descriptions and approved policies and procedures.,Permanent. Retain for 1 year(s),Public,
28691,Department of Public Safety. Division of Emergency Management,Operational Activities,2014.,Alphabetical,"These records support the agency's function to prepare\, implement and maintain programs and plans for prevention and minimization of damage cause by natural disasters (Utah Code 53-2a-104(c)(2013).These records document the agency's operational history. Information Includes Emergency Operations Center (EOC) documents and presentations and other related records.",Permanent. Retain for 10 year(s),Public,
80262,Department of Corrections. Division of Prison Operations,General orders files,1985-,"Chronological, thereunder alphabetical by subject","These binders contain policies and procedures that govern the operation and the administration of various programs in the department. They consist of copies of memorandums\, manuals\, sample letters\, and forms stating procedure to be followed by department employees. Includes the date of the memorandum\, subject of the memorandum and the policy and procedure to be implemented. They are referenced in order to determine what policies were in force during a specific time period.",Permanent. Retain for 10 year(s) after superseded,Public,
84422,Board of Education,School evaluative criteria manuals,i 1960-2024.,Chronological.,"This series contains guides designed to assist school evaluation committees. These is one manual for elementary schools and another for secondary schools. Each includes a general outline for assessing the efficiency of school functions\, focusing on the quality and processes of the teaching staff. Specific directions for analyzing school programs and activities provide a format for determining areas of needed improvement. They were produced by special steering committee appointed by the State Superintendent of Public Instruction.,HOLDINGS: 1960\, 1967.",Retain permanently,,1 microfilm reel
85185,Department of Agriculture and Food. Division of Regulatory Services,Establishment Files,1985-,Alphabetical by subject,"Records created by agency administration to document the research\, creation and application of agency programs\, policies and procedures. May include correspondence\, policy and program case files\, and executive files documenting leadership roles and decision making processes.",Permanent. Retain for 10 year(s),Public,
4479,Department of Corrections. Adult Probation and Parole. Region 3. Orange Street Community Correctional Center,Policies and procedures files,1985-2014.,Chronological,Policies and procedures that govern the operation and administration of various programs within the organization.,Permanent. Retain until superseded,Public,
11482,Intermountain Power Agency (Utah),Employee handbook,undated.,None,General policies and procedures that govern the operation and administration of various programs within the organization as it pertains to the employees.,Permanent. Retain until superseded,Public,
18106,Labor Commission. Occupational Safety and Health Division,Rules and regulations,1974-1985.,Chronological by date.,"These rules and regulations of the Labor Commission (Industrial Commission) are created to supervise and administer workplace safety. Topics include walking-working surfaces; means of egress; powered platforms\, manlifts and vehicle-mounted work platforms; occupational health and environmental control; hazardous materials; personal protective equipment; medical and first aid; fire protection; compressed gas and compressed air equipment; materials handling and storage; machinery and machine guarding; hand and portable powered tools and other hand-held equipment; welding\, cutting and brazing; construction; excavation; and trenching.",,Public,2 microfilm reels
26975,Department of Human Services. Foster Care Citizen Review Board Steering Committee,Policies and procedures,1993-2008.,Chronological,Policies and procedures that govern the operation and administration of various programs within the organization.,,,
11092,Davis County (Utah). Library,Library Director's Correspondence,1991-,Chronological,"These are official memoranda written to other government departments\, officials\, or library employees in the conduct of library business.",Retain permanently,Public,
15280,"Wasatch Integrated Waste Management District (Davis County, Utah)",General subject files (policy and program development),1990-,Alphabetical by subject,"Business-related correspondence which provide unique information about agency functions\, policies\, procedures\, or programs. These records document material discussions and decisions made regarding all agency interests\, and may originate on paper\, electronic mail\, or other media. The correspondence is filed separately from program and project case files.",Permanent. Retain for 7 year(s),Public,
15470,Willard (Utah),General subject files (council decisions),undated,,"These files include correspondence\, reports\, technical papers studies\, reference materials and other records related or received in the general administration of a program or in the management of departments or offices.",Retain permanently,Public,
15471,Willard (Utah),General subject files (service billings for fire response),undated,,"These files include correspondence\, reports\, technical papers studies\, reference materials and other records related or received in the general administration of a program or in the management of departments or offices.",Retain permanently,Public,
15474,Willard (Utah),General subject files (emergency billings reports),undated,,"These files include correspondence\, reports\, technical papers studies\, reference materials and other records related or received in the general administration of a program or in the management of departments or offices.",Retain permanently,Public,
16379,Enterprise (Utah),General correspondence (Power Department),undated,,"These files include correspondence\, reports\, technical papers studies\, reference materials and other records related or received in the general administration of a program or in the management of departments or offices.",Retain permanently,Public,
14606,Salt Lake City (Utah). Mayor : DePaulis,Invitations and regret correspondence,1985-1991.,Chronological,"These are the invitations to\, acceptances\, and regrets for speaking opportunities and appearances by Mayor DePaulis. They include the invitation\, letters\, memorandum\, and schedule log.",,Public,
18526,Ogden (Utah). City Recorder,Policy and program development records,undated,,"These are records which are not duplicated elsewhere that document how the office is organized and how it functions\, its pattern of action\, its policies\, procedures and achievements.",Retain permanently,Public,
17332,South Davis Sewer District (Utah),General subject files,undated,,"Business-related correspondence which provide unique information about agency functions\, policies\, procedures\, or programs. These records document material discussions and decisions made regarding all agency interests\, and may originate on paper\, electronic mail\, or other media. The correspondence is filed separately from program and project case files.",Retain permanently,Public,
17817,Juab County (Utah). County Commission,Correspondence,1899-,,"Incoming and outgoing business-related correspondence\, regardless of format or mode of transmission\, that provides unique information relating to the functions\, policies\, procedures or programs of an agency. These records document executive decisions made regarding agency interests.",Permanent. Retain for 10 year(s),Public,1 microfilm reel
25490,Ogden (Utah). Department of Management Services,Policy and program correspondence,1980-,Alphabetical by name,"Business-related messages which provide unique information about agency functions\, policies\, procedures\, or programs. These records document the deliberations and decisions made regarding all agency interests\, and may originate on paper\, electronic mail\, or other media.",Permanent. Retain until administrative need ends,Public,
20665,Salt Lake City (Utah). Public Library,Strategic plans,undated,,"These are strategic goals and plans adopted by the Library Board of Directors to guide the development of the library. The plans are adopted periodically (every 3-5 years). Goals are adopted both on a long and short term basis. They include statements regarding the library's role\, plans for the development of various library operations\, and goals to achieve the plans.",Retain permanently,Public,
29868,Division of Human Resource Management,Program and policy development records,1985-,Chronological.,"These records document the development\, establishment\, dissemination\, and updating of agency programs and policies.",Permanent. Retain for 3 year(s) after final action,Public,
325,Secretary of State,Incorporation correspondence,1909-1913.,"Chronological, thereunder alphabetical.","This series contains correspondence between the Secretary of State and corporations pertaining to filing documents\, paying license taxes\, and providing current status of corporations.",,Public,2.00 cubic feet
29945,Mountain Accord (Utah),Mountain Accord records from Department of Environmental Quality,2013-2015.,Alphabetical by subject.,These records document the participation of the director of the Department of Environmental Quality in the Wasatch Summit and Mountain Accord projects.,Permanent. Retain until end of project or program,Public,
29963,Mountain Accord (Utah),Mountain Accord records from Summit County,2013-2015.,Alphabetical by subject.,These records document the participation of employees of Summit County in the Wasatch Summit and Mountain Accord Projects.,Permanent. Retain until end of project or program,Public,
30033,Department of Employment Security. Field Operations and Program Staff Services,Utah Longitudinal Maturation Study records,1958-1969,None.,"This series contains records produced as part of a study conducted by the Department of Employment Security. The study began in 1958 with the ""general purpose of analyzing the effectiveness of the GATB [General Aptitude Test Battery] as a counseling tool"".",,Private,
30294,Division of Archives and Records Service,Significant legislative bill records,2003-,Alphanumerical,"These records are kept to document research\, discussion\, and actions taken regarding legislative bills that significantly impact the Division's work or mission.",Permanent. Retain for 5 year(s),Public,1.00 cubic foot
84547,Division of Archives and Records Service,Information Practices Act report working papers,1976-1992.,none,"This records series documents the response and information reported by Utah State government agencies as to all the records series an agency has that contains personal information. This is done as required by the Information Practices Act. This report includes agency name and address\, agency responsible authority\, records officer\, records series title and description\, personal data elements inventories\, and classifications.",,Public,0.20 cubic foot
30733,Utah Navajo Trust Fund,Four Corners Economic Community (4CEC) records,1999-,Alphabetical by type of record.,"The Four Corners Economic Community (4CEC) was an organization that was created as part of President Clinton's Economic Empowerment Zone Program. 4CEC did not qualify as a ""Zone"" which receives more federal funding\, but it did qualify as a ""Community"" where they received up to $1 million a year for 10 years. Utah Navajo Trust Fund (UNTF) was instrumental in gathering data\, participating in numerous meetings\, preparing and submitting the funding application\, creating a new board of directors\, and assisting in the initial administration of the ""Economic Community"" fund. UNTF was the lead in setting up the articles of incorporation and bylaws\, board membership\, board meetings\, minutes\, and also to provide some matched funding from UNTF funds. The ""4CECommunity"" consisted of Navajo Utah communities/Chapters and Navajo communities along the northern edge of the State of Arizona. 4CEC provided grants and loans for various community development and economic development projects.",Permanent. Retain until administrative need ends,Public,
30857,Department of Natural Resources. Division of Wildlife Resources,Wildlife program film and audio records,1970-,Chronological.,"Film and audio documenting hunting programs\, fish restocking actions\, and other program activities.",Retain permanently,Public,
546,Department of Agriculture and Food,Board minutes,1956-,Chronological.,"This series contains the following information: minutes of the hearing for request of the Agricultural Commission on Administration and Services for September 24\,1956; minutes of the meeting of the Advertising and Marketing Committee\,1956; a livestock markets and auction site list; and a biographical sketch about Alden K. Barton.",Permanent. Retain until administrative need ends,Public,1 microfilm reel
1069,Department of Natural Resources. Board of Wildlife,Minutes,1941-,Chronological.,Minutes begun by fish and game and continued by the renamed wildlife board; the board is the policy oversight body for the agency.,Permanent. Retain until administrative need ends,Public,4.10 cubic feet 4 microfilm reels
3499,Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare. Office of Eligibility Policy,Consultative committee records,i 1981-,Chronological,This committee is made up of nurses and physicians organized to resolve questions of patient placement in health care facilities and of the level of care given to patients. These records document their decisions and recommendations.,Permanent. Retain for 5 year(s),Private,
4956,Fairview (Utah),City Council minutes,i 1893-,Chronological according to date of entry,The city and town council minute book was created as the official record of the city council minute book was created as the official record of the city council meetings. Handwritten entries were usually mad by the city clerk in meetings that were held on a regular basis. Special meetings were scheduled as needed. Typical entries contain information about budgeting and finance; city ordinance; business and professional licensing procedures; police activities; and improvements in public service such as street repairs.,Permanent. Retain until administrative need ends,Public,1 microfilm reel
6629,Alpine (Utah),Board of Adjustment minutes,1977-,Chronological,"These minutes document all meetings of the Board of Adjustment. The board consists of ""five members and whatever alternate members that the chief executive officer considers appropriate"" (UCA 10-9-701(2)(a) (1997)). The duties of the Board of Adjustment are to hear and decide on ""appeals from zoning decisions applying the zoning ordinance; special exceptions to the terms of the zoning ordinance; and variances from the terms of the zoning ordinance"" (UCA 10-9-703(1) (1997)). The minutes are used to document requests\, discussions\, and decisions of the Board.",Retain permanently,Public,
6831,Stockton (Utah),Council minutes,1901-,Chronological by meeting date.,"These are the minutes of regular\, special\, and emergency meetings of official municipal committees\, boards\, and task forces. UCA 52-4-7(1) (2009) requires that written minutes be kept of all open meetings. These minutes shall include: ""the date\, time and place of the meeting; the names of members present and absent; the substance of all matters proposed\, discussed\, or decided\, and a record\, by individual member\, of votes taken; the names of all citizens who appeared and the substance in brief of their testimony; and any other information that any member requests be entered in the minutes."" Minutes are also required to be kept for all closed meetings in accordance with UCA 52-4-7(2) (2010) and to include: ""the date\, time and place of the meeting; the names of all others present except when such disclosure would infringe on the confidence necessary to fulfill the original purpose of closing the meeting."" They may also include an official agenda. (See also Internal committee records).",Permanent. Retain until administrative need ends,Public,2 microfilm reels
7078,Division of Facilities Construction and Management. Executive Residence Commission,Executive residence meeting minutes,1990-,Chronologically.,"The Executive Residence Commission was established to make recommendations to the State Building Board for the use\, operation\, maintenance\, repair\, rehabilitation\, alteration\, restoration\, placement of art and monuments or adoptive use of the executive residence (Utah Code 67-1-8.1(2011)). Minutes provide a written record of meetings including the date\, time\, and location of the meetings; identify members present and not present; and present a summary of statements\, discussions\, motions\, and the votes of individual members; and other administrative matters. Minutes are kept as required by the Open and Public Meetings Act\, UCA 52-4-7 (1978).",Permanent. Retain for 3 year(s),Public,1.00 cubic foot
7594,Schools for the Deaf and the Blind,Advisory council minutes,1971-,Chronological,"These are the minutes from the Governor's Advisory Council\, which became the Institutional Council ca._1981. The council discusses issues related to the school in cooperation with the Board of Education. They meet monthly. The purpose of the Advisory Council was to respond to the needs of parents\, students\, and teachers in an advisory capacity. In addition\, the Institutional Council is responsible for the management of property\, funds\, and education at the Utah Schools for the Deaf and the Blind and has the power to change internal policies.",Permanent. Retain for 5 year(s),Public,
8564,Spring City (Utah),Council minutes,1871-,Chronological by meeting date.,"These are the official record of the proceedings of regularly scheduled\, special and emergency council meetings. Includes date\, time\, and place of meeting\, name of members in attendance and those absent\, a record of subjects discussed\, statements of intent\, and a record of action taken.",Permanent. Retain until administrative need ends,Public,2.40 cubic feet 4 microfilm reels
9620,Redmond (Utah),Council minutes,1957-,Chronological,"These are the official record of the proceedings of regularly scheduled\, special and emergency council meetings. Includes date\, time\, and place of meeting\, name of members in attendance and those absent\, a record of subjects discussed\, statements of intent\, and a record of action taken.",Permanent. Retain until administrative need ends,Public,1 microfilm reel
9729,Ogden (Utah). City Recorder,"Civil service minutes, correspondence, and indexes",1920-,Chronological.,"These are the minutes of regular\, special\, and emergency meetings of official municipal committees\, boards\, and task forces. UCA 52-4-7(1) (2009) requires that written minutes be kept of all open meetings. These minutes shall include: ""the date\, time and place of the meeting; the names of members present and absent; the substance of all matters proposed\, discussed\, or decided\, and a record\, by individual member\, of votes taken; the names of all citizens who appeared and the substance in brief of their testimony; and any other information that any member requests be entered in the minutes."" Minutes are also required to be kept for all closed meetings in accordance with UCA 52-4-7(2) (2010) and to include: ""the date\, time and place of the meeting; the names of all others present except when such disclosure would infringe on the confidence necessary to fulfill the original purpose of closing the meeting."" They may also include an official agenda.",Permanent. Retain until administrative need ends,Public,1 microfilm reel
9903,Department of Agriculture and Food. Conservation Commission,Agricultural advisory board minutes,1985-,Chronological,"Records created by a committee or conference\, including advisory committee records relating to executive establishment\, organization\, membership\, and policy. Includes agenda\, meeting minutes\, final reports\, and related records documenting the accomplishments of official boards and committees.",Permanent. Retain for 3 year(s),Public,
10208,Clearfield (Utah). City Council,Board of Adjustments minutes,1960-,Chronological,"These minutes document all meetings of the Board of Adjustment. They are used to reference requests\, discussions\, and decisions of the Board.",Permanent. Retain for 10 year(s),Public,
10270,Murray (Utah),Civil Service Commission minutes,1990-,None,These bound volumes contain the minutes of the monthly meetings of the Civil Service Commission which covers the Police and Fire Departments (UCA 10-3-1005).,Permanent. Retain for 20 year(s),Public,
10389,Department of Transportation. Division of Aeronautics,Minute books,1937-2017.,Chronological,"These records are continuing minutes of various aeronautics boards as they have existed from 1965 to the present. The Aeronautics Commission was a governing board of the division from 1965-1967\, then they became the Board of Aeronautics until 1975. At that time\, they became the Aeronautics Committee and ceased to be a governing board. These minute books document their meetings\, actions\, and accomplishments.",Permanent. Retain for 10 year(s),Public,1 microfilm reel
10726,Department of Public Safety. Fire Marshal,Hazardous materials local plans committee records,1988-,Geographical by jurisdiction.,"Records created by a committee or conference\, including advisory committee records relating to executive establishment\, organization\, membership\, and policy. Includes agenda\, meeting minutes\, final reports\, and related records documenting the accomplishments of official boards and committees.",Permanent. Retain for 5 year(s),Public,
10960,Department of Public Safety. Communications Bureau,Advisory board minutes,1988-,Chronological,"The six dispatch centers operated by the Communications Bureau provide dispatching services to some county and local agencies\, as well as state agencies. These agencies have representatives on a regional advisory board. These records are comprised of the minutes of the advisory board meetings\, providing a record of the persons present and issues discussed at the meetings.",Permanent. Retain for 5 year(s),Public,
11186,Virgin (Utah),Council minutes,1932-,Chronological by meeting date.,"These are the official minutes of regular\, special\, and emergency meetings of municipal committees\, boards\, and task forces.",Retain permanently,Public,4 microfilm reels
11540,Municipal Power Agency (Utah),Technical Committee meeting minutes,1980-,Chronological by meeting date.,"These are the minutes of regular\, special\, and emergency meetings of official municipal committees\, boards\, and task forces. UCA 52-4-7(1) (2009) requires that written minutes be kept of all open meetings. These minutes shall include: ""the date\, time and place of the meeting; the names of members present and absent; the substance of all matters proposed\, discussed\, or decided\, and a record\, by individual member\, of votes taken; the names of all citizens who appeared and the substance in brief of their testimony; and any other information that any member requests be entered in the minutes."" Minutes are also required to be kept for all closed meetings in accordance with UCA 52-4-7(2) (2010) and to include: ""the date\, time and place of the meeting; the names of all others present except when such disclosure would infringe on the confidence necessary to fulfill the original purpose of closing the meeting."" They may also include an official agenda. (See also Internal committee records).",Retain permanently,Public,0.20 cubic foot
11901,Enterprise (Utah),Council minutes,1914-,Chronological,"These are the official record of the proceedings of regularly scheduled\, special and emergency council meetings. Includes date\, time\, and place of meeting\, name of members in attendance and those absent\, a record of subjects discussed\, statements of intent\, and a record of action taken.",Retain permanently,Public,6 microfilm reels
12020,Department of Health and Human Services. Division of Services for People with Disabilities,Board records,1985-,,"Records created by a committee or conference\, including advisory committee's relating to executive establishment\, organization\, membership\, and policy. Includes agenda\, meeting minutes\, final reports\, and related records documenting the accomplishments of official boards and committees.",Permanent. Retain for 3 year(s),Public,
12232,South Salt Lake (Utah),Minutes,undated,Chronological,"These are the official minutes of regular\, special\, and emergency meetings of municipal committees\, boards\, and task forces.",Retain permanently,Public,
12437,Tooele Valley Mosquito Abatement District (Utah),Minutes,undated,Chronological,"These are the minutes of regular\, special\, and emergency meetings of official municipal committees\, boards\, and task forces. UCA 52-4-7(1) (2009) requires that written minutes be kept of all open meetings. These minutes shall include: ""the date\, time and place of the meeting; the names of members present and absent; the substance of all matters proposed\, discussed\, or decided\, and a record\, by individual member\, of votes taken; the names of all citizens who appeared and the substance in brief of their testimony; and any other information that any member requests be entered in the minutes."" Minutes are also required to be kept for all closed meetings in accordance with UCA 52-4-7(2) (2010) and to include: ""the date\, time and place of the meeting; the names of all others present except when such disclosure would infringe on the confidence necessary to fulfill the original purpose of closing the meeting."" They may also include an official agenda. (See also Internal committee records).",Retain permanently,Public,
12496,Millville (Utah),Planning and zoning minutes,1983-,Chronological,"These are the official minutes of regular\, special\, and emergency meetings of municipal committees\, boards\, and task forces.",Retain permanently,Public,1 microfilm reel
12622,Uintah Mosquito Abatement District (Utah),Minutes,undated,Chronological,"These are the official minutes of regular\, special\, and emergency meetings of municipal committees\, boards\, and task forces.",Retain permanently,Public,
12749,Utah Board of Higher Education,Access Committee files,1993-,,"Records created by a committee or conference\, including advisory committee's relating to executive establishment\, organization\, membership\, and policy. Includes agenda\, meeting minutes\, final reports\, and related records documenting the accomplishments of official boards and committees.",Permanent. Retain for 3 year(s),Public,
12808,Board of Education. Office of Education. Education Equity Section,Coalition of minority advisory committees files,1989-,Chronological,The Coalition of Minority Advisory Committees (CMAC) is composed of minority individuals from the public and private sectors who are concerned with minority issues and is one of approximately twenty recognized advisory committees which advises the board of education on policy matters. The records contain minutes of CMAC meetings and similar documents.,Permanent. Retain for 3 year(s),Public,
12954,Board of Education,Utah State Education Strategic Planning Committee files,1990-2024.,Chronological,"Records created by a committee or conference\, including advisory committees\, relating to executive establishment\, organization\, membership\, and policy. Includes agenda\, meeting minutes\, final reports\, and related records documenting the accomplishments of official boards and committees. May include audio and video recordings if minutes are not taken.",Permanent. Retain for 5 year(s),Public,
12979,Board of Education,Executive Committee meeting minutes,1986-,Chronological by meeting date,"The Executive Committee is composed of the superintendent\, the deputy superintendent\, both associate superintendents\, the executive director of the Utah State Office of Rehabilitation\, and the executive secretary to the Board of Education. These records are composed of the minutes of each executive committee meeting\, agenda for the meeting\, and documentation related to the topics discussed at the meeting.",Permanent. Retain for 3 year(s),Public,
13236,South Jordan (Utah),Council minutes,1922-,chronological,"These minutes are the official record of the proceedings of regularly scheduled\, special and emergency council meetings. They are adopted and approved by the council during their next public meeting. The minutes include the date\, time\, and meeting place; members present and absent; ""the substance of all matters proposed\, discussed\, or decided\, and record\, by individual member\, of votes taken; the names of citizens who appeared and the substance in brief of their testimony; any other information that any member requests be entered in the minutes"" in accordance with UCA 52-4-7 (1997).",Retain permanently,Public,4 microfilm reels
13613,Dixie Deer Special Service District (Utah),Minutes,undated,Chronological,"These are the minutes of regular\, special\, and emergency meetings of official municipal committees\, boards\, and task forces. UCA 52-4-7(1) (2009) requires that written minutes be kept of all open meetings. These minutes shall include: ""the date\, time and place of the meeting; the names of members present and absent; the substance of all matters proposed\, discussed\, or decided\, and a record\, by individual member\, of votes taken; the names of all citizens who appeared and the substance in brief of their testimony; and any other information that any member requests be entered in the minutes."" Minutes are also required to be kept for all closed meetings in accordance with UCA 52-4-7(2) (2010) and to include: ""the date\, time and place of the meeting; the names of all others present except when such disclosure would infringe on the confidence necessary to fulfill the original purpose of closing the meeting."" They may also include an official agenda. (See also Internal committee records).",Retain permanently,Public,
13953,Department of Workforce Services. Office of Rehabilitation. Governor's Committee on Employment for People with Disabilities,Committee and conference files,1968-,Numerical by year.,"Records created by a committee or conference\, including advisory committee's relating to executive establishment\, organization\, membership\, and policy. Includes agenda\, meeting minutes\, final reports\, and related records documenting the accomplishments of official boards and committees.",Permanent. Retain for 5 year(s),Public,
13959,Department of Workforce Services. Office of Rehabilitation. Governor's Committee on Employment for People with Disabilities,Ms. Wheelchair Utah and America,1975-2020.,"Alphabetical by category, thereunder numerical by year.","Records created by a committee or conference\, including advisory committee's relating to executive establishment\, organization\, membership\, and policy. Includes agenda\, meeting minutes\, final reports\, and related records documenting the accomplishments of official boards and committees.",Permanent. Retain for 3 year(s),Public,
14220,Governor's Office of Economic Opportunity. Business Development,Staff meeting minutes,1992-,Chronological,"This series includes the minutes\, agenda\, and any related supporting documents for the meetings of the Division Director and the directors of all of the subordinate agencies within the division\, excluding the ethnic offices. The information in this series is maintained in order to document the history of the Division of Business and Economic Development and its decisions or conclusions. These meetings occur approximately bimonthly and are concerned with human resources issues\, general program coordination\, and other administrative matters as needed. Information includes the date and place of meeting\, names of the persons present\, a summary of the matters discussed\, and any decisions reached.",Permanent. Retain for 3 year(s),Public,
1743,Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare.,Medicare policy and procedure manuals,i 1980-,Alphanumerical,Policies and procedures that govern the operation and administration of various programs.,Permanent. Retain until superseded,,
1783,Department of Environmental Quality. Division of Air Quality,Policies and procedures manual,i 1982-,None,"This record is a manual of policies and procedures which address the operation and administration of the Air Quality Bureau. _,Included in these manuals are copies of procedures issued by the division\, the Health Department\, and by other agencies which would apply to the activities of the bureau personnel.",Permanent. Retain until superseded,Public,
6822,Labor Commission,Policies and procedures files,1977-,Alphabetical by subject,"Policies and procedures that govern the operation and administration of various programs. As of March\, 1991\, Workers' Compensation Fund no longer participates in the programs and facilities offered by the Utah State Archives.",Permanent. Retain until superseded,,
8633,"Department of Natural Resources. Division of Oil, Gas, and Mining. Oil and Gas Conservation",Wells Records Program files,ca. 1951-,"Alphabetical by county, thereunder by legal location.","Records created by agency administration to document the research\, creation and application of agency programs\, policies and procedures. May include correspondence\, policy and program case files\, and executive files documenting leadership roles and decision making processes.",Permanent. Retain until administrative need ends,Public,2.00 cubic feet 2 microfilm reels
12076,Fillmore (Utah),Policies and procedures,undated,Chronological,"These are manuals which indicate the responsibilities and guidelines on administrative policies\, operational procedures\, and rules and regulations.",Retain permanently,Public,
12356,Board of Regents (Utah). Higher Education Assistance Authority,Financial aid administrative records,1978-,Alphabetical by program type,"These are the records of the State Board of Regents which demonstrate how the financial aid programs are administered. Includes information\, policies\, and procedures concerning the administration of various programs including SSIG (State Student Incentive Grant Program)\, SEOG (Supplemental Education Opportunity Grant) \, Title II (Math/Science Program)\, and Paul Douglas (Teacher Scholarship Program).",Permanent. Retain for 3 year(s) or for 0,Public,14.00 cubic feet
13954,Department of Health and Human Services. Division of Services for People with Disabilities,Committee and conference files,1985-,chronological,"These records document the Personal Care Assistance (PCA) program\, which was established to provide personal assistance services to physically disabled adults who require the assistance of another person to accomplish personal care. PCA was also known as the Personal Assistance Service (PAS) program. Records relate to program establishment\, organization\, eligibility\, administration\, and policy. Included are meeting agenda and minutes\, final reports\, and related records documenting the accomplishments of the program surveys\, correspondence\, news releases\, newsletters and publications\, policies and procedures\, interviews\, ratings\, applications\, research materials\, waivers\, and budget records.",Permanent. Retain for 10 year(s),Public,
14914,Department of Cultural and Community Engagement,Human Resources policy and procedures,1993-,Alphabetical by title,These policy and procedure statements from the Department of Community and Economic Development (DCED) Human Resources Offices document the personnel procedures in place at DCED. Information includes the text of policy statements.,Permanent. Retain for 2 year(s) after superseded,Public,
14961,Millville (Utah),Policies and procedures,undated,,"These are manuals which indicate the responsibilities and guidelines on administrative policies\, operational procedures\, and rules and regulations.",Retain permanently,Public,
15450,Willard (Utah),Policies and procedures,undated,,"These are manuals which indicate the responsibilities and guidelines on administrative policies\, operational procedures\, and rules and regulations.",Retain permanently,Public,
15451,Willard (Utah),Policies and procedures (personnel),undated,,"These are manuals which indicate the responsibilities and guidelines on administrative policies\, operational procedures\, and rules and regulations.",Retain permanently,Public,
16724,Department of Health,Policy and procedures manual,1986-,Numerical by policy number.,These records support the agency's executive function to document the direction of entity programs as established in Utah Code 26-1-4 (2013). Records are policies and procedures created by executive decision makers for use of the entire department.,Permanent. Retain for 3 year(s),Public,
18749,Ogden (Utah). City Recorder,Employee handbooks,1996-,,"These are records documenting the formulation and adoption of policies and procedures for the function of the office or department. Includes narrative or statistical reports and related correspondence on program activities\, mission statement\, studies regarding department or office operations\, circular letters or directives\, and records related to significant events in which the department or office participated.",Retain permanently,Public,
23466,Ogden (Utah). Department of Management Services,Projects and policies files,1992-,Alphabetical by subject,"These are records documenting the formulation and adoption of policies and procedures for the function of the office or department. Includes narrative or statistical reports and related correspondence on program activities\, mission statement\, studies regarding department or office operations\, circular letters or directives\, and records related to significant events in which the department or office participated.",Permanent. Retain until administrative need ends,Public,
23549,Clearfield (Utah). Finance Division,Finance policies and procedures manuals,1995-,Alphabetical by subject,"These are records documenting the formulation and adoption of policies and procedures for the function of the office or department. It includes narrative or statistical reports and related correspondence on program activities\, mission statement\, studies regarding department or office operations\, circular letters or directives\, and records related to significant events in which the department participated.",Retain permanently,Public,
25679,Department of Human Resource Management,Drug and alcohol testing program records,1991-2013.,Alphabetical.,"These are records created in conjunction with the administration of the State of Utah drug and alcohol testing program. Records may include the policies and procedures manual\, reports of positions designated as highly sensitive\, and other related records.",Permanent. Retain until administrative need ends,Public,
26276,Department of Workforce Services. Office of Child Care,Child care subsidy history files,1992-,Chronological.,"The office of Child Care has kept detailed files documenting the effectiveness of various subsidy procedures and substantiating reasons for changes. These files contain such things as the original cash-out planning meeting notes\, reports\, and results. They include day care histories and information about public hearings on waiting list issues. They include cost of living updates\, local market rate studies\, needs assessments\, and audits of child care subsidy programs. They also include information about social services block grants\, homeless policies and decisions\, and ORS processes\, and Early Care Committee notes.",Permanent. Retain for 21 year(s),Public,1.00 cubic foot
27290,Department of Corrections. Adult Probation and Parole Division,Policies and procedures,1986-,Numerical by policy number.,"This series contains the division's policies and procedures.These guidelines outline division responsibilities and govern the operation and administration of various programs within the organization. Information includes policy types\, effective dates\, titles\, descriptions\, assigned numbers\, signatures of approval\, and related correspondence.",Retain permanently,Public,
27454,Division of State History,Affiliates Program files,1998-,Alphabetical by county name.,"This series documents the Affiliates Program\, a program created to bring together state\, county\, and local history and archaeological organizations for the purpose of preserving and promoting the history of Utah and its people\, communities\, cities\, counties\, and regions. Participating affiliates are selected from statewide history organizations\, county and local historical societies\, Certified Local Governments\, Statewide Archaeological Society chapters\, and other nonprofit organizations. The program provides leadership\, educational\, and financial support. Information includes correspondence\, newsletters\, brochures\, memos\, minutes\, histories\, announcements\, clippings\, grant files\, and other related records.",Permanent. Retain for 5 year(s),Public,
28689,Department of Public Safety. Division of Emergency Management,Hazard Mitigation Assistance,2003-,Alphabetical by folder title,"This record includes: the Hazard Mitigation Grant Program (HMGP); Pre-Disaster Mitigation Program (PDMG); and the Flood Mitigation Assistance (FMA) Grants. They are used as an historical record and will therefore be referred to for lessons learned. It may include: reports\, correspondence\, budget information\, audits\, monitoring\, and maps.",Permanent. Retain for 3 year(s),Public,
80202,Department of Corrections. Division of Correctional Industries,Administrative correspondence,1980-,Chronological,"Records not duplicated elsewhere that document how the office organized and how it functions\, its pattern of actoin\, its policies\, procedures and achievements.",Permanent. Retain for 10 year(s),Public,
84424,Board of Education,School transportation reports,1925-,Chronological.,"This series contains reports pertaining to pupil transportation and school bus regulation. The reports include transportation surveys\, school bus standards\, transportation regulations\, and bus driver handbooks.",Permanent. Retain until administrative need ends,Public,1.00 cubic foot 1 microfilm reel
85317,Board of Education,"Elementary and Secondary Education Act of 1965, Title I reports",1965-,Chronological,The act was passed by Congress in 1965 to stimulate school districts that had high concentrations of low income students and to provide better educational opportunities to them. The handbooks were created by the department to be used as a guide to Utah school districts in interpreting the act and in performing the correct procedures for applying for assistance. The evaluation reports explain the educational achievements of students who participated in Title I programs and also provide information for planning next year's activities.,Permanent. Retain until administrative need ends,Public,2.00 cubic feet 1 microfilm reel
1764,Department of Health. Human Resource Management and Employee Development,Personnel policy and procedure manuals,1982-2014.,Alphanumerical,Policies and procedures that govern the operation and administration of various programs within the organization.,Permanent. Retain until superseded,,
800,Public Service Commission,Policy and procedures manuals,1960-1969.,Alphanumerical.,Policies and procedures that govern the operation and administration of various programs within the organization.,Permanent. Retain for 1 year(s),Public,
9639,Department of Workforce Services. Division of Administrative Services,Administrative orders and memoranda,1939-2012.,Chronological.,"This correspondence is created by various staff within the Department and signed by the Administrator. The records document how the Department is organized and how it functions\, its policies\, procedures\, etc. The records are used for research purposes and in establishing new policy. The orders include the administrative order number\, date of order or policy\, and administrator signature. The records are indexed by order number and subject.",,Public,
10375,Department of Transportation. Planning and Investment. Environmental,Native American consultation records,1987-,None,"These records include policies and procedures created by the historic preservation specialist to assist in meeting legal obligations regarding parties interested in historic preservation solutions of Native American lands. These people are consulted on a local level. The records include correspondence between the division\, Native Americans\, and the Office of Indian Affairs.",Permanent. Retain for 5 year(s),Public,
11367,Intermountain Power Agency (Utah),Policies and procedures manuals,undated.,None,Case files related to policy and procedure issuances which document the development of the issuance. Includes issuances related to routine administrative functions.,Retain permanently,Public,
21945,Office of the State Auditor,Audit manuals,"1968, 1973, 1983.",Chronological.,"Holdings include manuals for 1968\, 1973\, and 1983. The 1973 audit manual was created to make the post-audit program of the State Auditor a constructive force in the establishment of sound fiscal accounting in Utah State Government. The 49-page manual resembles a procedures manual for conducting audits and preparing written reports. Sections include: office routine and policy\, audit procedures\, report\, conferences and reply\, and an appendix. An organization chart and job descriptions are included. The 1968 manual has separate sections for first and second-class cities\, third-class cities\, and counties. In addition to a general section\, the 1983 manual has separate city\, town\, and county sections.",,Public,1 microfilm reel
25920,Department of Corrections,Iron County correctional facility's polices and procedures,1988-1995.,Numerical by policy number,Policies and procedures that govern the operation and administration of various programs within the organization. These policies are for the period of the operation of the facility by the Utah Dept. of Corrections.,Permanent. Retain for 40 year(s),Public,
25843,Governor Huntsman,Administrative policy and program files,1994-2008.,Alphabetical by subject.,"This series contains records created by Governor Huntsman's administration to document the research\, creation\, and application of agency programs\, policies and procedures. Records may include correspondence\, policy and program case files\, and executive files documenting leadership roles and decision making processes.,Records created by agency administration to document the research\, creation and application of agency programs\, policies and procedures. May include correspondence\, policy and program case files\, and executive files documenting leadership roles and decision making processes.",Permanent. Retain for 5 year(s),Public,2.00 cubic feet 2 microfilm reels
25974,Duchesne County (Utah). County Recorder,Correspondence,1970-,Chronological by date.,"Business-related correspondence which provide unique information about agency functions\, policies\, procedures\, or programs. The records document material discussions and decisions made regarding all agency interests\, and may originate on paper\, electronic mail\, or other media. This correspondence is filed separately from program and project case files.",Permanent. Retain until administrative need ends,Public,
13233,Sandy (Utah). Public Works Department,Engineers' correspondence,1948-,none,"These are records of a general facilitative nature created or received in the course of administering programs. They include daily\, weekly\, or monthly activity reports which are summarized in an annual report\, correspondence and memoranda.",Retain permanently,Public,1 microfilm reel
15462,Willard (Utah),General subject files (improvement project),undated,,"These files include correspondence\, reports\, technical papers studies\, reference materials and other records related or received in the general administration of a program or in the management of departments or offices.",Retain permanently,Public,
15468,Willard (Utah),General subject files,undated,,"These files include correspondence\, reports\, technical papers studies\, reference materials and other records related or received in the general administration of a program or in the management of departments or offices.",Retain permanently,Public,
15473,Willard (Utah),General subject files (computer programs),undated,,"These files include correspondence\, reports\, technical papers studies\, reference materials and other records related or received in the general administration of a program or in the management of departments or offices.",Retain permanently,Public,
15476,Willard (Utah),General subject files (work in lieu of fine),undated,,"These files include correspondence\, reports\, technical papers studies\, reference materials and other records related or received in the general administration of a program or in the management of departments or offices.",Retain permanently,Private,
15863,Provo (Utah). Mayor,General subject files,undated,,"These files include correspondence\, reports\, technical papers studies\, reference materials and other records related or received in the general administration of a program or in the management of departments or offices.",Retain permanently,Public,
16380,Enterprise (Utah),General correspondence (Water Department),undated,,"These files include correspondence\, reports\, technical papers studies\, reference materials and other records related or received in the general administration of a program or in the management of departments or offices.",Retain permanently,Public,
27501,Davis County (Utah),Executive correspondence,1980-2017.,"Chronological, thereunder alphabetical by subject.","Business-related correspondence which provide unique information about agency functions\, policies\, procedures\, or programs. The records document material discussions and decisions made regarding all agency interests\, and may originate on paper\, electronic mail\, or other media. This correspondence is filed separately from program and project case files.",Retain permanently,Public,
21274,Park City (Utah). City Manager,Executive correspondence,1981-,Chronological,"These are records which are not duplicated elsewhere that document how the office is organized and how it functions\, its pattern of action\, its policies\, procedures and achievements.",Retain permanently,Public,
2101,Salt Lake County (Utah). County Commission,Correspondence,1854-,Alphanumerical.,"Includes incoming and outgoing correspondence to a variety of individuals\, agencies\, and organizations. Copy of response from the commission is usually stapled to incoming letter.",Retain permanently,Public,
22792,Park City (Utah). Municipal Athletic Recreation Center (MARC) and Recreation,Strategic plans,1981-,Chronological,"These are strategic goals and plans adopted by the Library Board of Directors to guide the development of the library. The plans are adopted periodically (every 3-5 years). Goals are adopted both on a long and short term basis. They include statements regarding the library's role\, plans for the development of various library operations\, and goals to achieve the plans.",Permanent. Retain until administrative need ends,Public,
29889,State Library Division,Library Development Program annual reports,1984-2002,"Chronological by fiscal year, thereunder alphabetical by library branch name.","These annual reports contain information about each public library and bookmobile program in the state of Utah that is required to report to the State Library for funding and/or mandated purposes. Information contained in these reports can include budgets\, collection size\, personnel files\, patron use\, and audit findings.",Retain permanently,Public,4.00 cubic feet
29950,Mountain Accord (Utah),Mountain Accord records from Department of Transportation,2013-2017.,Alphabetical by subject.,These records document the participation of employees of the Department of Transportation in the Wasatch Summit and Mountain Accord projects.,Permanent. Retain until end of project or program,Public,
29951,Mountain Accord (Utah),Mountain Accord records from Metropolitan Water District of Salt Lake and Sandy,2013-2017.,Alphabetical by subject.,These records document the participation of employees of the Metropolitan Water District of Salt Lake and Sandy in the Wasatch Summit and Mountain Accord projects.,Permanent. Retain until end of project or program,Public,
29974,Mountain Accord (Utah),Mountain Accord records from Draper City,2013-2015.,Alphabetical by subject.,These records document the participation of employees of Draper City in the Wasatch Summit and Mountain Accord Projects.,Permanent. Retain until end of project or program,Public,
30101,Department of Cultural and Community Engagement. Division of Arts and Museums,Division strategic plans,1973-,Chronological.,"These records are the Division of Arts & Museums strategic plans and progress reports. They contain division goals\, projected budgets\, development services\, and resources.",Permanent. Retain until administrative need ends,Public,
30236,Provo (Utah),Neighborhood Matching Grants historical records,1990-,Chronological by filing date.,"These records relate to the Neighborhood Matching Grants administered by the City Council office as part of Provo's Neighborhood Program. The Council awards matching grant funds to a specific (or sometimes multiple) neighborhood(s) in Provo to complete a beautification or community-building project. The neighborhood meets a designated matching requirement by pledging and completing volunteer hours by area residents\, or other types of fundraising or in-kind donations. Records may include final reports\, photographs\, volunteer rosters\, and project summaries which document different aspects of past projects.",Retain permanently,Public,
30296,Division of Archives and Records Service,Volunteer program records,2007-,Chronological.,"These records document the development and maintenance of a volunteer program at the Division. Records include strategic plans\, volunteer applications and photos\, project plans\, and related records.",Permanent. Retain for 50 year(s) after separation,Private,
30387,Board of Education,Core standards,1995-,Alphabetical by subject.,"These records contain the core standards adopted by the Utah State Board of Education for instruction in Utah's public schools. Records document the subjects and principles approved for teaching in the k-12 school system. Schools are required to base their instruction on the principles approved by the State Board of Education in the core standards. These standards are periodically reviewed and revised with input from stakeholders. These standards contain the basic knowledge\, skills\, and competencies each student is expected to acquire as the student progresses towards graduation.",Permanent. Retain until administrative need ends,Public,
30538,Cedar Hills (Utah),Executive correspondence,1977-,Chronological,"Incoming and outgoing business-related correspondence received by the Cedar Hills Mayor that provides information relating to the functions\, policies\, procedures or programs of the city. These records may document executive decisions made regarding city interests.",Retain permanently,Public,
30854,Clearfield (Utah). City Recorder,Great Salt Lake reference files,1960-ca. 1985,None.,"This series contains newspaper clippings\, correspondence\, and proposed legislation related to the Great Salt Lake.",,Public,
489,Department of Workforce Services. Workforce Development Division,State Workforce Development Board minutes,1980-,Chronological.,"These records document the monthly policy and oversight decisions made by the State Workforce Development Board\, formerly known as the State Job Training Coordination Council (SJTCC Board).",Permanent. Retain for 5 year(s),Public,
977,Board of Examiners,Meeting minutes,1940-,Chronological.,"Minutes\, including tape recordings\, of the meetings of the Board of Examiners\, which consists of the Governor\, the Attorney General\, and the State Auditor who is designated as the secretary of the board and compiles these records. The Board is empowered ""to examine all claims against the state or a political subdivision\, for the payment of which funds appropriated by the Legislature or derived from any other source are not available."" The Board is required to ""keep a record of all its proceedings\,"" and ""an abstract of all claims must be entered upon the minutes of the board before they are acted upon\,"" as stated in UCA 63G-9-204 (2008). Information includes claims presented to the Board for payment\, minutes of meetings\, agendas\, Attorney General Opinions\, letters of notification of Board meetings\, and miscellaneous correspondence.",Permanent. Retain for 3 year(s),Public,0.20 cubic foot 31 microfilm reels
1973,State Land Board,Meeting minutes,1896-1994.,Chronological by meeting date.,"This series contains minutes from State Land Board meetings. These minutes include business discussed at meetings\, correspondence received by the board\, information about the organization's accounts\, and abstracts of applications for land sales and leases considered by the board. From 1896-1958 the records include documentation of official actions taken by the directors of the board. In 1958\, these ""Directors Actions"" were separated from the meeting minutes\, and can be found in series #29745: Director's actions.",Permanent. Retain until administrative need ends,Public,3.00 cubic feet 18 microfilm reels
5010,Tooele (Utah). City Council,Minutes,1853-,Chronological by meeting date.,"These are the minutes of regular\, special\, and emergency meetings of official municipal committees\, boards\, and task forces. UCA 52-4-7(1) (2009) requires that written minutes be kept of all open meetings. These minutes shall include: ""the date\, time and place of the meeting; the names of members present and absent; the substance of all matters proposed\, discussed\, or decided\, and a record\, by individual member\, of votes taken; the names of all citizens who appeared and the substance in brief of their testimony; and any other information that any member requests be entered in the minutes."" Minutes are also required to be kept for all closed meetings in accordance with UCA 52-4-7(2) (2010) and to include: ""the date\, time and place of the meeting; the names of all others present except when such disclosure would infringe on the confidence necessary to fulfill the original purpose of closing the meeting."" They may also include an official agenda.",Permanent. Retain until administrative need ends,Public,
6846,West Valley City (Utah). Department of Administration,City Council minutes,i 1980-,Chronological.,The city and town council minute books were created as the official record of the city council meetings. Handwritten entries usually were made by the city clerk in meetings that were held on a regular basis. Special meetings were scheduled as needed. Typical entries contain information about budgeting and finance; city ordinances; business and professional licensing procedures; police activities; and improvements in public service such as street repairs. The City Council has also been known as the City Commission.,Retain permanently,Public,4 microfilm reels
7478,"Department of Natural Resources. Division of Oil, Gas, and Mining. Oil and Gas Conservation","Oil and Gas Conservation, field names advisory committee meetings minutes",1963-,Chronological,"These are the minutes of the committee responsible for the outlines and names of oil and gas fields in the state. The committee consists of representatives from the federal government\, state government\, and private industry.",Retain permanently,Public,
7702,Department of Natural Resources. Division of Wildlife Resources,Board of Big Game Control minutes,1930-,Chronological,"Records created by a committee or conference\, including advisory committees\, relating to executive establishment\, organization\, membership\, and policy. Includes agenda\, meeting minutes\, final reports\, and related records documenting the accomplishments of official boards and committees. May include audio and video recordings if minutes are not taken.",Permanent. Retain for 3 year(s),Public,
7766,Department of Environmental Quality. Division of Waste Management and Radiation Control,Solid and hazardous waste control board documents,1979-,Chronological by month.,"This series includes all documentation created in an effort to properly advise the Solid & Hazardous Waste Control Board members of upcoming agenda items and related documents so they can make informed decisions. Solid & Hazardous Waste Control Board Members use this information to make decisions. Agency uses this information to have a record of board issues\, meetings\, and decisions. Records include meeting agendas\, meeting minutes\, executive summaries\, record of board decisions\, documents regarding issues at hand\, final board packets\, and any additional records created by or submitted to the agency that is considered both informational and necessary for board members to effectively make decisions.",Permanent. Retain for 9 year(s),Public,
8780,Minersville (Utah),Council minutes,1928-,Chronological,"These are the official record of the proceedings of regularly scheduled\, special\, and emergency council meetings. Recorded information includes date\, time\, and place of meeting\, name of members in attendance and those absent\, a record of subjects discussed\, statements of intent\, and a record of action taken.",Permanent. Retain until administrative need ends,Public,3 microfilm reels
9565,Fountain Green (Utah),Council minutes,1920-,Chronological,"These are the official record of the proceedings of regularly scheduled\, special and emergency council meetings. Includes date\, time\, and place of meeting\, name of members in attendance and those absent\, a record of subjects discussed\, statements of intent\, and a record of action taken.",Permanent. Retain until administrative need ends,Public,1 microfilm reel
9669,Levan (Utah),Council minutes,1906-,Chronological by meeting date.,"These are the minutes of regular\, special\, and emergency meetings of official municipal committees\, boards\, and task forces. UCA 52-4-7(1) (2009) requires that written minutes be kept of all open meetings. These minutes shall include: ""the date\, time and place of the meeting; the names of members present and absent; the substance of all matters proposed\, discussed\, or decided\, and a record\, by individual member\, of votes taken; the names of all citizens who appeared and the substance in brief of their testimony; and any other information that any member requests be entered in the minutes."" Minutes are also required to be kept for all closed meetings in accordance with UCA 52-4-7(2) (2010) and to include: ""the date\, time and place of the meeting; the names of all others present except when such disclosure would infringe on the confidence necessary to fulfill the original purpose of closing the meeting."" They may also include an official agenda. (See also Internal committee records).",Permanent. Retain until administrative need ends,Public,0.70 cubic foot 1 microfilm reel
9757,Schools for the Deaf and the Blind,Research review committee minutes,1979-,Chronological.,"Records created by a committee or conference\, including advisory committee records relating to executive establishment\, organization\, membership\, and policy. Includes agenda\, meeting minutes\, final reports\, and related records documenting the accomplishments of official boards and committees.",Permanent. Retain for 3 year(s),Public,
9828,Department of Workforce Services. Division of Housing and Community Development,Human resource council minutes and correspondence,1977-,Chronological,"Records created by a committee or conference\, including advisory committee records relating to executive establishment\, organization\, membership\, and policy. Includes agenda\, meeting minutes\, final reports\, and related records documenting the accomplishments of official boards and committees.",Permanent. Retain for 3 year(s),Public,
10007,Department of Cultural and Community Engagement,Executive staff meeting minutes,1980-,Chronological.,"Records created by a committee or conference\, including advisory committee records relating to executive establishment\, organization\, membership\, and policy. Includes agenda\, meeting minutes\, final reports\, and related records documenting the accomplishments of official boards and committees.",Permanent. Retain for 3 year(s),Public,
10116,Clearfield (Utah). City Council,City Council meeting minutes,i 1922-,Chronological,"These are the official minutes of regular\, special\, and emergency meetings of municipal committees\, boards\, and task forces.",Retain permanently,,2 microfilm reels
10245,Charleston (Utah),Council minutes,1958-,Chronological by date,"These are the official record of the proceedings of regularly scheduled\, special and emergency council meetings. Includes date\, time\, and place of meeting\, name of members in attendance and those absent\, a record of subjects discussed\, statements of intent\, and a record of action taken.",Retain permanently,Public,1 microfilm reel
10272,Murray (Utah),Personnel Administration Board minutes,1990-,Chronological,"These are the official minutes of regular\, special\, and emergency meetings of municipal committees\, boards\, and task forces.",Permanent. Retain for 20 year(s),Public,
10668,Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare.,Medical adviser committee records,1987-,chronological,"Records created by a committee or conference\, including advisory committee records relating to executive establishment\, organization\, membership\, and policy. Includes agenda\, meeting minutes\, final reports\, and related records documenting the accomplishments of official boards and committees.",Permanent. Retain for 3 year(s),Public,
10700,Department of Public Safety. Peace Officers Standards & Training (POST),Minutes,"1960-1982, 1987-",chronological,"Records created by an official committee or board\, including advisory committees\, relating to executive establishment\, organization\, membership\, and policy. Includes agenda\, meeting minutes\, final reports\, and related records documenting the accomplishments of official boards and committees. May include audio and video recording.",Permanent. Retain for 4 year(s),Public,1 microfilm reel
10997,Weber County Mosquito Abatement District (Utah),Minutes,undated,,"These are the minutes of regular\, special\, and emergency meetings of official municipal committees\, boards\, and task forces. UCA 52-4-7(1) (2009) requires that written minutes be kept of all open meetings. These minutes shall include: ""the date\, time and place of the meeting; the names of members present and absent; the substance of all matters proposed\, discussed\, or decided\, and a record\, by individual member\, of votes taken; the names of all citizens who appeared and the substance in brief of their testimony; and any other information that any member requests be entered in the minutes."" Minutes are also required to be kept for all closed meetings in accordance with UCA 52-4-7(2) (2010) and to include: ""the date\, time and place of the meeting; the names of all others present except when such disclosure would infringe on the confidence necessary to fulfill the original purpose of closing the meeting."" They may also include an official agenda. (See also Internal committee records).",Retain permanently,Public,
11182,Santaquin (Utah),Minutes,1943-,Chronological,"These are the official minutes of regular\, special\, and emergency meetings of municipal committees\, boards\, and task forces.",Retain permanently,Public,4 microfilm reels
30666,Perry (Utah),Annexation records,1911-,Chronological,"This series contains annexation records for Perry City. These records document the transfer of land between government agencies\, and are used to track land changes over time. Records may include project files\, letters to and from property owners\, maps and State approvals.",Retain permanently,Public,
6300,Convention to Ratify the 21st Amendment (1933),Administrative records,s 1933.,Files are by document type.,"The 72nd Congress of the United States proposed the 21st amendment to the U.S._Constitution\, repealing the 18th amendment and once again legalizing the manufacture and use of liquor. On October 10\, 1933\, Governor Henry H._Blood called for the election of delegates to a constitutional convention for the purpose of ratifying or rejecting the 21st amendment. These records document the activities of the convention. The papers include election certificates which list the names and vote count for the delegates. The agenda covers the order of proceedings. Committee reports verify the election of the delegates\, provide information on drafting the resolution to ratify\, and recording the vote on ratification\, and include,drafts of the certificate of ratification. The proceedings were documented in a typed\, verbatim transcript. The transcript\, with some editing\, was then published. Proceedings include the call to order\, invocation\, election of officers\, presentation of the proposed amendment\, addresses by various men\, the vote to ratify\, miscellaneous resolutions and communications\, and adjournment. Newspaper clippings from the Salt Lake Tribune provide advance notice of the convention and coverage of the results\, the latter with a printed photo of the delegates. The final file consists of correspondence received from other states in response to a request by the Utah Secretary of State for copies of ratification,proceedings in those states; copies of proceedings or related materials are included with the letters from some states.",,Public,2 microfilm reels
10324,Councils of Defense,Ogden City War Activities Committees records,1917-1919.,Alphabetical by surname.,"Under the National Council of Defense was the State Council and below that various county and local defense councils. The regional councils turned their reports etc. into the state council at least by the time it was abolished in 1919. Activities discussed include liberty bond sales\, war history (usu. listings of service men) etc.",,Public,1 microfilm reel
29647,Councils of Defense,Tooele County Council of Defense Honor Roll,1914-1919.,Alphabetical by name of serviceman.,This series contains a list of individuals who served in the military from Tooele County. The honor roll was created by the County Council of Defense upon request of the Utah State Committee of War History and the Tooele County Commission and was intended to recognize the 17 men who died and other the 474 who served.,,Public,1 microfilm reel
22990,Davis County (Utah). County Sheriff,Alien enemy registration forms,1940-1945.,By document type,"This series contains alien enemy registration forms assembled by the Davis County Sheriff during World War II. The forms document individuals and families of Japanese descent living in Davis County from 1940-1945. The forms include the following types of information: household head's name and address\, landlord or employer's name and address\, family members' names\, birth dates\, birth places and registration numbers\, as well as the number and types of firearms and ammunition belonging to each individual or family. A number of composite listings are also included in the series\, detailing many of the same individuals and types of information as the registration forms.",Permanent. Retain for 50 year(s),Public,0.35 cubic foot 1 microfilm reel
3086,Division of Archives and Records Service,Division history records,1960-,Alphanumerical.,"The agency administers the state's archives and records management programs\, which includes establishing archival standards\, training government employees\, storing and preserving records\, and facilitating access to records in archival custody. Records document and preserve the agency's history and include written\, photographic\, and audio-visual materials. Records document the agency's various projects or social activities\, and include videos from professional news organizations.",Permanent. Retain for 1 year(s),Public,4.25 cubic feet
29641,Councils of Defense,Washington County Council of Defense records,1917-1919.,None.,"This series contains various records produced by the County Council of Defense to document the work of the council and the individuals from Washington County who served in the war. Among these records are list of those who served from each community\, war service cards\, a report of the activities of the council\, along with a few newspaper clippings and some correspondence. The Washington County U.S. Forces list gives the names of those who served\, grouped by community. For some individuals the list indicates where they served and if they were wounded or killed in action. The war service cards list the soldiers names\, which branch of arms they served\, and who was their nearest of kin. The series continues with a tribute to the soldiers through newspapers and photos. The series finishes with data of Washington County's War Activities from 1917 through 1918. Such as: a list of those were in charge of the various branches of the Council of Defense\, The Red Cross Charter\, supplies needed\,,finances subscribed and saved\, and women's work.",,Public,1 microfilm reel
4031,District Court (Seventh District : Carbon County),Criminal case files,1896-,Numerical by case number.,Includes records pertaining to Butch Cassidy (Cassady).,Retain permanently,Public,37 microfilm reels
26540,Laketown (Utah),Town council minutes,1947-,Chronological by year,"These minutes are the official record of the proceedings of regularly scheduled\, special and emergency council meetings. They are adopted and approved by the council during their next public meeting. The minutes include the date\, time\, and meeting place; members present and absent; ""the substance of all matters proposed\, discussed\, or decided\, and record\, by individual member\, of votes taken; the names of citizens who appeared and the substance in brief of their testimony; any other information that any member requests be entered in the minutes"" in accordance with UCA 52-4-7 (1997).",Permanent. Retain until administrative need ends,Public,1 microfilm reel
26562,Department of Environmental Quality. Division of Waste Management and Radiation Control,Radiation Control Board appeal files,2005-,Numerical by document number.,"These records are part of the administrative and regulatory decisions made by the Utah Radiation Control Board. The records include but are not limited to transcripts\, petitions\, briefs\, orders\, responses\, notices of filing\, notices of appeal\, and related documents and correspondence. The records document the progress of hearings\, policies and decisions of the board that are appealed to District Court.,Records created by an official committee or board\, including advisory committees\, relating to executive establishment\, organization\, membership\, and policy. Includes agenda\, meeting minutes\, final reports\, and related records documenting the accomplishments of official boards and committees. May include audio and video recording.",Permanent. Retain for 11 year(s) after case is closed,Public,
26594,West Bountiful (Utah),Council minutes,1948-,Chronological,"These minutes are the official record of the proceedings of regularly scheduled\, special and emergency council meetings. They are adopted and approved by the council during their next public meeting. The minutes include the date\, time\, and meeting place; members present and absent; ""the substance of all matters proposed\, discussed\, or decided\, and record\, by individual member\, of votes taken; the names of citizens who appeared and the substance in brief of their testimony; any other information that any member requests be entered in the minutes"" in accordance with UCA 52-4-7 (1997).",Retain permanently,Public,3 microfilm reels
26650,Treasurer,Money Management Council meeting minutes,1974-,Chronological by date.,"The Money Management Council holds meetings in order to advise and make recommendations to the state treasurer and other public treasurers concerning the investment of public funds. Records include meeting agendas\, meeting minutes\, tape recordings\,and other related records used to document each meeting.",Permanent. Retain for 5 year(s),,
27014,Utah Geospatial Resource Center,State GIS advisory committee (GISAC) meeting minutes,1990-,Numerical by year,"Minutes of open and closed committee and board meetings as required by UCA 52-4-203 (2014)\, et seq. ""Written minutes shall be kept of all open meetings"" UCA 52-4-203 (2013). May include agenda\, meeting minutes\, transcripts\, and other supporting documentation.",Permanent. Retain for 7 year(s),Public,
27355,Sterling (Utah),Planning and Zoning Committee minutes,2006-,Chronological.,"These are the minutes of regular\, special\, and emergency meetings of official municipal committees\, boards\, and task forces. UCA 52-4-7(1) (1997) requires that written minutes be kept of all open meetings. These minutes shall include: ""the date\, time and place of the meeting; the names of members present and absent; the substance of all matters proposed\, discussed\, or decided\, and a record\, by individual member\, of votes taken; the names of all citizens who appeared and the substance in brief of their testimony; and any other information that any member requests be entered in the minutes."" Minutes are also required to be kept for all closed meetings in accordance with UCA 52-4-7(2) (1997) and to include: ""the date\, time and place of the meeting; the names of all others present except when such disclosure would infringe on the confidence necessary to fulfill the original purpose of closing the meeting."",They may also include an official agenda. (See also Internal committee records).",Permanent. Retain until administrative need ends,Public,1.00 cubic foot 1 microfilm reel
27431,Vineyard (Utah),Town Council Meeting Minutes,1989-,Chronological,"These are the minutes of meetings of the Vineyard Town Council. The Town of Vineyard was incorporated on May 11\, 1989. Vineyard is governed by a mayor and four-member town council. Meeting minutes generally are taken by the town clerk. After approval\, they are the official record of business. The minutes summarize discussions at council meetings and document all actions and decisions of the council. Recurring issues and other topics of discussion before the Vineyard Town Council include budget\, taxes\, annexations\, ordinances\, resolutions\, sewer\, and water. Since January 2006\, meeting minutes have been posted on the town web site (http://www.vineyard.utah.gov/councilminutes.htm).,These minutes are the official record of the proceedings of regularly scheduled\, special and emergency council meetings. They are adopted and approved by the council during their next public meeting. The minutes include the date\, time\, and meeting place; members present and absent; ""the substance of all matters proposed\, discussed\, or decided\, and record\, by individual member\, of votes taken; the names of citizens who appeared and the substance in brief of their testimony; any other information that any member requests be entered in the minutes"" in accordance with UCA 52-4-203 (2) (2009).",Permanent. Retain until administrative need ends,Public,2 microfilm reels
27432,Vineyard (Utah),Town Planning Commission meeting minutes,1998-,Chronological,"These are the minutes of regular\, special\, and emergency meetings of official municipal committees\, boards\, and task forces. UCA 52-4-7(1) (1997) requires that written minutes be kept of all open meetings. These minutes shall include: ""the date\, time and place of the meeting; the names of members present and absent; the substance of all matters proposed\, discussed\, or decided\, and a record\, by individual member\, of votes taken; the names of all citizens who appeared and the substance in brief of their testimony; and any other information that any member requests be entered in the minutes."" Minutes are also required to be kept for all closed meetings in accordance with UCA 52-4-7(2) (1997) and to include: ""the date\, time and place of the meeting; the names of all others present except when such disclosure would infringe on the confidence necessary to fulfill the original purpose of closing the meeting."",They may also include an official agenda. (See also Internal committee records).",Permanent. Retain until administrative need ends,Public,1 microfilm reel
27450,Insurance Department,Bail Bond Surety Oversight Board meeting minutes,1998-,Chronological by meeting date.,"These records document the meetings of the Bail Bond Surety Oversight Board. The Board is composed of seven appointed members and makes recommendations for rules regulating bail bonds to the Insurance Commissioner.The board screens bail bond surety companies and individuals procuring bail bond company licenses. The board also investigates unprofessional conduct. Information includes agenda\, meeting minutes\, reports\, attachments\, audio tapes\, applications\, and reports including enforcement and investigation action reports.",Permanent. Retain for 8 year(s),Public,1.00 cubic foot 1 microfilm reel
27851,South Weber (Utah),Board of Adjustment meeting minutes and agenda,1955-,Chronological,"These minutes document all meetings of the Board of Adjustment. The board consists of ""five members and whatever alternate members that the chief executive officer considers appropriate"" (UCA 10-9-701(2)(a) (1997)). The duties of the Board of Adjustment are to hear and decide on ""appeals from zoning decisions applying the zoning ordinance; special exceptions to the terms of the zoning ordinance; and variances from the terms of the zoning ordinance"" (UCA 10-9-703(1) (1997)). The minutes are used to document requests\, discussions\, and decisions of the Board.",Permanent. Retain for 105 year(s),Public,
27852,South Weber (Utah),Planning Commission meeting minutes and agenda,1955-,Chronological,"These are minutes of meetings and hearings held by the planning commission. ""Each municipality may enact an ordinance establishing a planning commission"" (UCA 10-9-201(1)(a)(1997)). A municipal planning commission shall ""prepare and recommend a general plan and amendments to the general plan; recommend zoning ordinances and maps\, amendments to zoning ordinances and maps; administer provisions of the zoning ordinance; recommend subdivision regulations and amendments to those regulations; recommend approval or denial of subdivision applications; advise the legislative body of matters as the legislative body directs; hear or decide any matters that the legislative body designates\, including the approval or denial of\, or recommendations to approve or deny\, conditional use permits; exercise any other powers that are necessary to enable it to perform or function\, or delegated to it by the legislative body"" (UCA 10-9-204 (1997)).",Permanent. Retain for 105 year(s),Public,
27874,"Utah Science, Technology, and Research Authority",Meeting minutes,2007-,chronological,"Minutes of open and closed committee and board meetings as required by UCA 52-4-203 (2014)\, et seq. ""Written minutes shall be kept of all open meetings"" UCA 52-4-203 (2013). May include agenda\, meeting minutes\, transcripts\, and other supporting documentation.",Permanent. Retain for 2 year(s),Public,
27944,Utah State Tax Commission,State Farmland Evaluation Advisory Committee meeting minutes and recordings,1 January 2011-,chronological by meeting date,"This is a record of the official State Farmland Evaluation Advisory Committee meeting minutes. Records include meeting agenda\, meeting materials\, recordings and related records documenting the accomplishments of the boards and the committees. These are the original minutes.",Permanent. Retain for 10 year(s),Public,
28113,Moab (Utah),City Council packets,1998-,chronological by city council meeting date,"These records are packets of supplemental materials for city council meetings for use by council members and staff members. Packets may include applications\, correspondence\, proposed resolutions\, and proposed ordinances.",Retain for 10 year(s),Public,
28378,Heber City (Utah),Council minutes,1889-,Chronological by meeting date.,"These are the minutes of regular\, special\, and emergency meetings of official municipal committees\, boards\, and task forces. UCA 52-4-7(1) (2009) requires that written minutes be kept of all open meetings. These minutes shall include: ""the date\, time and place of the meeting; the names of members present and absent; the substance of all matters proposed\, discussed\, or decided\, and a record\, by individual member\, of votes taken; the names of all citizens who appeared and the substance in brief of their testimony; and any other information that any member requests be entered in the minutes."" Minutes are also required to be kept for all closed meetings in accordance with UCA 52-4-7(2) (2010) and to include: ""the date\, time and place of the meeting; the names of all others present except when such disclosure would infringe on the confidence necessary to fulfill the original purpose of closing the meeting."" They may also include an official agenda. (See also Internal committee records).",Permanent. Retain until administrative need ends,Public,4.50 cubic feet
28610,Enoch (Utah),Water Board meeting minutes,2003-,Chronological by date,"These records support the Water Board's function to act as an advisory board to the agency for water system development (Enoch Code 14-170 (2011)). Records document all matters proposed\, discussed\, decided\, and votes taken (Utah Code 52-4-203(2014)). Information includes parties present\, agendas\, notices\, and any public materials distributed at the meeting.",Permanent. Retain for 10 year(s),Public,
28624,Rocky Ridge (Utah),Town Council meeting minutes,1996-,Chronological by meeting date.,"Approved minutes of an open meeting are the official record of the meeting of a public body. Contained in or with the minutes shall be the substance of all matters proposed\, discussed or decided and votes taken (Utah Code 52-4-203(2014)). This includes the agenda\, notices\, and any public materials distributed at the meeting.,Approved minutes of an open meeting are the official record of the meeting of a public body. Contained in or with the minutes shall be the substance of all matters proposed\, discussed or decided and votes taken (Utah Code 52-4-203(2014)). This includes the agenda\, notices\, and any public materials distributed at the meeting.",Permanent. Retain until administrative need ends,Public,
28678,Summit County (Utah). County Council. Eastern Summit Planning Commission,Meeting minutes,1964-,Chronological,"These records support the agency's function to act as an advisory board to the County Council regarding land use and development. Records document all matters proposed\, discussed\, decided\, and votes taken (Utah Code 52-4-203(2014)). Information includes parties present\, agendas\, notices\, and any public materials distributed at the meeting.",Permanent. Retain for 15 year(s),Public,
28703,Department of Public Safety. Division of Emergency Management,Division Committees/Boards,2014-,Alphabetical by file folder,"Copied from GRS Records created by an official committee or board\, including advisory committees\, relating to executive establishment\, organization\, membership\, and policy. Includes agenda\, meeting minutes\, final reports\, and related records documenting the accomplishments of official boards and committees.",Permanent. Retain for 3 year(s),Public,
28755,Cedar Hills (Utah),Board of Adjustment minutes,1986-,Chronological by meeting date.,"Approved minutes of an open meeting are the official record of the meeting of a public body. Contained in or with the minutes shall be the substance of all matters proposed\, discussed or decided and votes taken (Utah Code 52-4-203(2014)). This includes the agenda\, notices\, and any public materials distributed at the meeting.",Retain permanently,Public,
28756,Cedar Hills (Utah),Municipal Building Authority minutes,1999-2006.,Chronological by meeting date.,"Approved minutes of an open meeting are the official record of the meeting of a public body. Contained in or with the minutes shall be the substance of all matters proposed\, discussed or decided and votes taken (Utah Code 52-4-203(2014)). This includes the agenda\, notices\, and any public materials distributed at the meeting.",Permanent. Retain for 1 year(s),Public,
28774,Fairfield (Utah),Town Council meeting minutes,2004-,Chronological by meeting date.,"These records support the agency's function to establish city ordinances\, approve board members of municipal commissions\, and to execute all other assigned responsibilities in an open and efficient manner (Utah Code 52-4-201 (2006). Records are a summary of discussion and document all matters proposed\, discussed\, decided\, and votes taken (Utah Code 52-4-203 (2014). Information includes parties present\, agendas\, notices\, and any public materials distributed at the meeting. Approved minutes are the official record for each meeting.,Approved minutes of an open meeting are the official record of the meeting of a public body. Contained in or with the minutes shall be the substance of all matters proposed\, discussed or decided and votes taken (Utah Code 52-4-203(2014)). This includes the agenda\, notices\, and any public materials distributed at the meeting.",Permanent. Retain for 4 year(s),Public,1.00 cubic foot
28819,Ogden School District (Utah),Principals meeting minutes,1948-1973.,"Chronological by school year, thereunder by meeting date.",This series contains a record of topics discussed at monthly meetings of principals and other supervisors in the school district.,,Public,1.00 cubic foot
28859,Richfield (Utah),City Council minutes,1878-,Chronological by meeting date.,"Approved minutes of an open meeting are the official record of the meeting of a public body. Contained in or with the minutes shall be the substance of all matters proposed\, discussed or decided and votes taken (Utah Code 52-4-203(2014)). This includes the agenda\, notices\, and any public materials distributed at the meeting.",Permanent. Retain until administrative need ends,Public,
28881,Sandy (Utah). City Council,Redevelopment Agency Board minutes,1982-1993.,Chronological by meeting date.,"Approved minutes of an open meeting are the official record of the meeting of a public body. Contained in or with the minutes shall be the substance of all matters proposed\, discussed or decided and votes taken (Utah Code 52-4-203(2014)). This includes the agenda\, notices\, and any public materials distributed at the meeting.",,Public,0.35 cubic foot
28893,Weber County (Utah). Superintendent of Public Schools,First School District records,1873-1890.,Chronological.,"This series contains records from the First School District in Ogden.,Approved minutes of an open meeting are the official record of the meeting of a public body. Contained in or with the minutes shall be the substance of all matters proposed\, discussed or decided and votes taken (Utah Code 52-4-203(2014)). This includes the agenda\, notices\, and any public materials distributed at the meeting.",,Public,0.35 cubic foot
28895,Weber County (Utah). Superintendent of Public Schools,Fourth School District records,1875-1890.,Chronological.,"This series contains minutes and financial records for the Weber County Fourth School District in Mound Fort.,Approved minutes of an open meeting are the official record of the meeting of a public body. Contained in or with the minutes shall be the substance of all matters proposed\, discussed or decided and votes taken (Utah Code 52-4-203(2014)). This includes the agenda\, notices\, and any public materials distributed at the meeting.",,Public,0.20 cubic foot
28900,Governor. Commission on Criminal and Juvenile Justice. Utah Substance Use and Mental Health Advisory Council,Meeting minutes,1990-,Chronological.,"These records support the agency's function to coordinate statewide efforts to reduce the impact of substance use and mental health disorders (Utah Code 63M-7-303 (2016)). Meeting minutes document research and decisions of the council and its committees and working groups as they formulate policies\, create partnerships\, make recommendations\, and track relevant legislation.",Permanent. Retain for 2 year(s),Public,
28935,Utah Transparency Advisory Board,Meeting minutes,2008-,Chronologically.,"The Utah Transparency Advisory Board oversees the establishment and administration of a website which makes information about public finance more readily available. Minutes document the development and maintenance of the information website and the agency's advice on matters related to its implementation and administration for the Division of Finance. Minutes also document the standards (such as specified content and reporting frequency) set by the board for all participating local and independent entities that provide public financial information on the website. In addition to approved minutes\, records also may include the agenda\, notices\, any public materials distributed at the meeting\, and other supporting documentation.",Permanent. Retain for 2 year(s),Public,
28977,"Department of Veterans and Military Affairs. Veterans' Nursing Home Advisory Board, George Wahlen Ogden Home",Advisory board meeting minutes,2000-,Chronologically.,"Minutes provide a written record of meetings held by the Veterans' nursing home advisory board\, which acts as a liaison between the residents\, members of the public\, and the administration of the home (Utah Code 71-11-7(1)(2016)). The board must meet at least once every three months to help promote the program and review its progress. Minutes document the substance of all matters proposed\, discussed or decided\, and votes taken\, and may include the agenda\, notices\, and any public materials distributed at the meeting.",Permanent. Retain for 5 year(s),Public,
29108,Department of Health and Human Services. Division of Substance Use and Mental Health,Public body meeting minutes and related materials,1996-,Chronologically by year and thereafter by public body type,"These records are used to document the operations and decision-making process of the public bodies administered by the Division of Substance Abuse and Mental Health. Records include minutes\, agendas\, meeting rosters\, correspondence\, policies\, procedures\, bylaws\, and other related materials.",Permanent. Retain for 10 year(s),Public,
29477,South Summit School District (Utah),Board minutes,1915-,Chronological by meeting date.,"Approved minutes of an open meeting are the official record of the meeting of a public body. Contained in or with the minutes shall be the substance of all matters proposed\, discussed or decided and votes taken (Utah Code 52-4-203(2014)). This includes the agenda\, notices\, and any public materials distributed at the meeting.",Retain permanently,Public,1.40 cubic feet
29565,Gateway Preparatory Academy (Utah),Board governance records,2008-2023.,Chronological thereunder alphabetical.,"These are board records used to monitor the financial compliance of the school in relation to the charter\, board policy\, and state and federal laws (Utah Code 51-2a-201(1)(2017)). Records include board minutes\, audited financial statements\, tax returns\, annual reports\, and related records.",Permanent. Retain for 50 year(s),Public,
29585,West Jordan (Utah),Agenda packets,1980-,Chronological.,"These records are used to provide information to the City Council members prior to council meetings. They contain agendas\, notices\, and all public materials distributed in council meetings.",Permanent. Retain for 10 year(s),Public,
29635,Annabella (Utah),Town Council minutes,1910-,Chronological by meeting date.,"Approved minutes of an open meeting are the official record of the meeting of a public body. Contained in or with the minutes shall be the substance of all matters proposed\, discussed or decided and votes taken (Utah Code 52-4-203(2014)). This includes the agenda\, notices\, and any public materials distributed at the meeting.",,Public,0.35 cubic foot
80986,Department of Government Operations. Division of Purchasing and General Services,Minute books,1965-,Chronological,"Minutes of open and closed committee and board meetings as required by UCA 52-4-203 (2014)\, et seq. ""Written minutes shall be kept of all open meetings"" UCA 52-4-203 (2013). May include agenda\, meeting minutes\, transcripts\, and other supporting documentation.",Permanent. Retain until administrative need ends,Public,
81249,Department of Cultural and Community Engagement. Division of Arts and Museums,Board minutes,1942-,Chronological,"Minutes of open and closed committee and board meetings as required by UCA 52-4-203 (2014)\, et seq. ""Written minutes shall be kept of all open meetings"" UCA 52-4-203 (2013). May include agenda\, meeting minutes\, transcripts\, and other supporting documentation.",Permanent. Retain for 3 year(s),Public,
81707,Department of Human Services,Council files,1989-,Chronological thereunder alphabetical by council name,"These records document councils established by the department to advise\, coordinate\, and collaborate with other state agencies. Information may include correspondence\, agendas\, reports\, and meeting minutes.",Permanent. Retain for 7 year(s),Private,
81710,Department of Public Safety. Fire Marshal,Utah State Fire Prevention Board minutes,1964-,Chronological,"This board hears disputes over building plan reviews made by this division. The board has the power to adopt regulations on fire safety in public buildings. They also have supervisory responsibility for the State Fire Marshal's Office. These records are used in policy making decisions. They include minutes\, correspondence\, and audio tapes of the meetings.",Permanent. Retain for 5 year(s),Public,
82804,West Valley City (Utah). Community & Economic Development,Board of Adjustments minutes,1980-,Chronological,"These minutes document all meetings of the Board of Adjustment. The board consists of ""five members and whatever alternate members that the chief executive officer considers appropriate"". The duties of the Board of Adjustment are to hear and decide on ""appeals from zoning decisions applying the zoning ordinance; special exceptions to the terms of the zoning ordinance; and variances from the terms of the zoning ordinance"". The minutes are used to document requests\, discussions\, and decisions of the Board.",Permanent. Retain for 1 year(s),Public,
83860,Logan (Utah). City Council,Council minutes,1866-,Chronological,"These minutes are the official record of the proceedings of regularly scheduled\, special and emergency council meetings. They are adopted and approved by the council during their next public meeting. The minutes include the date\, time\, and meeting place; members present and absent; ""the substance of all matters proposed\, discussed\, or decided\, and record\, by individual member\, of votes taken; the names of citizens who appeared and the substance in brief of their testimony; any other information that any member requests be entered in the minutes"" in accordance with UCA 52-4-7 (1997).",Retain permanently,Public,
84102,Sanpete County (Utah). County Commission,Minutes,1852-,Chronological by date of meeting.,"These minute books record the actions of the county commission (known during the territorial period as the county court)\, the governing body of the county. The commission is authorized to manage all county business and county property. This includes budgeting\, equipment purchasing\, and auditing; use of county lands; districting for schools\, roads\, voting\, etc.; taxing\, specifically acting as an ex-officio board of equalization; business licensing; arranging for the construction of roads\, public buildings\, etc.; contracting for services; supervising the conduct and payment of all county personnel; providing for basic health care\, public safety\, and care of the indigent; canvassing election returns and appointing certain officials; incorporating,municipalities; and by the 1980s\, planning and zoning. All these activities are noted in the minutes with the day's entries prefaced by date\, names of those present\, and where and when they met.",Retain permanently,Public,9 microfilm reels
84957,Provo (Utah). City Council,Minutes,1851-,Chronological by meeting date.,The city and town council minute books were created as the official record of the city council meetings. handwritten entries were usually mad by the city clerk in meetings that were held on a regular basis. Special meetings were scheduled as needed. Typical entries contain information about budgeting and finance; city ordinances; business and professional licensing procedures; police activities; and improvements in public service such as street repairs. The City Council has also been know as the City Commission.,Retain permanently,Public,21.40 cubic feet 14 microfilm reels
85021,Cedar City (Utah),City Council minutes,1873-1883; 1891-1896; 1900-,Chronological according to date of entry,"The minutes of the Cedar City city council summarize the discussions held at council meetings. The city council consists of the mayor and council members\, who are responsible to exercise the community's legislative and executive powers (see Utah Code\, Unannotated\, 1991\, 10-3-101\, also Revised Ordinances\, Cedar City\, 1937\, 5-50-68). The council\, which meets twice monthly\, is responsible for all aspects of city management\, such as appointing city officials and setting their salaries\, levying taxes\, establishing a budget\, maintaining public services and utilities\, and regulating activity within the city. The city council manages city finances\, and from 1900 to 1950 details of city expenditures were included in the city council minutes. The council regulates activities within the city\, such as traffic\, liquor sales\, day care\, and other commercial activity. Over the years the Cedar City city council has initiated and maintained many community improvements. These included an irrigation,system\, a slaughter house\, school buildings\, and a city hall during the 19th century. In the early 20th century\, Cedar City erected telegraph lines\, established a public library and gymnasium\, installed new street lights\, paved streets\, and built a reservoir. The city council helped sponsor WPA projects in the 1930s and established a fire department. They worked to get a four year college in Cedar City in the 1940s. From 1939 to 1970 the council put much effort into the development of a municipal airport. In the later 20th century the city council lent support to the Shakespearean Festival\, the construction of I-15\, and the creation of the Iron Mission Museum. They established a planning commission in 1945\, to assist in planning city development and in working on zoning ordinances and building codes. They established a redevelopment agency in 1980 to make and carry out plans for revitalizing downtown Cedar City.",Retain permanently,Public,8 microfilm reels
85163,Sandy City (Utah). Community Development. Planning Commission,Minutes,1961-,Chronological by meeting date.,These minutes are of meeting sand hearings held by the Planning Commission. This commission decides on matters concerning zoning and master plan considerations.,,Public,5.00 cubic feet
12142,Davis County (Utah). Department of Public Works,Flood technical committee minutes,1989-,Chronological,"These are the minutes of regular\, special\, and emergency meetings of official county committees\, boards\, and task forces. They may also include an official agenda. (See Internal committee records)",Retain permanently,Public,
14717,Weber County (Utah). Library,Development Board minutes,1975-1994.,Chronological.,"These are the minutes of regular\, special\, and emergency meetings of the Library Development Fund Committee . The committee was incorporated to ""promote\, sponsor\, develop\, expand and support the Weber County Library and its educational\, scientific and charitable purpose\, objectives and program."" These records include the actual minutes and the committee's articles of corporation.",,Public,1 microfilm reel
26105,Utah Counties Indemnity Pool (Utah),Board of Directors meeting minutes and recordings,1992-,Chronologically by date.,These records are minutes of regular and special meeting of the UCIP Board of Directors. They are used to document the actions and decisions of the Board pursuant to their official duties. All related materials are attached to the minutes as the official record.,Permanent. Retain until administrative need ends,Public,
26632,Washington County (Utah),Habitat Conservation Plan Advisory Committee minutes,1996-,Chronological.,"This record contains meeting minutes for the Habitat Conservation Plan Advisory Committee (HCAC)\, which serves in an advisory capacity to the county commission regarding the survival of threatened and endangered species. The committee oversees the administration of the Habitat Conservation Plan (HCP) which was approved by the United States Fish and Wildlife Service for the protection of the Mojave Desert tortoise\, a threatened species in Washington County. The HCAC works with the Habitat Conservation Technical Committee to administer the conservation plan.",Permanent. Retain for 1 year(s),Public,1.00 cubic foot
603,Department of Agriculture,Agricultural associations articles of incorporation,1905-1978.,Alphanumerical.,"Records created by an official committee or board\, including advisory committees\, relating to executive establishment\, organization\, membership\, and policy. Includes agenda\, meeting minutes\, final reports\, and related records documenting the accomplishments of official boards and committees. May include audio and video recording.",Permanent. Retain for 1 year(s),Public,
1748,Department of Environmental Quality. Division of Solid and Hazardous Waste,Solid and hazardous waste committee minutes,i 1979-2009.,Alphanumerical,"Records created by a committee or conference\, including advisory committee records relating to executive establishment\, organization\, membership\, and policy. Includes agenda\, meeting minutes\, final reports\, and related records documenting the accomplishments of official boards and committees.",Permanent. Retain for 3 year(s),Public,
1873,Board of Education,Joint Board of Education and Board of Equalization meeting minutes,1929-1932.,Chronological.,"Records created by an official committee or board\, including advisory committees\, relating to executive establishment\, organization\, membership\, and policy. Includes agenda\, meeting minutes\, final reports\, and related records documenting the accomplishments of official boards and committees. May include audio and video recording.",Retain permanently,Public,0.20 cubic foot
1920,Board of Education,Staff committee minutes,i 1931-1961; 1970-1980.,Alphanumerical.,"Records created by an official committee or board\, including advisory committees\, relating to executive establishment\, organization\, membership\, and policy. Includes agenda\, meeting minutes\, final reports\, and related records documenting the accomplishments of official boards and committees. May include audio and video recording.",,Public,3 microfilm reels
2865,Department of Public Safety,Utah safety council reports,1952-1982.,Alphanumerical,"These records contain the official records of the Utah Safety Council. Included are annual reports\, fund drive summaries\, publications\, correspondence\, budget and financial information\, and expense summaries for the years 1952-1961. Records also include the Governor's Official Traffic Safety Coordinating Committee notes and reports.",,Public,9 microfilm reels
3028,Governor's Office of Planning and Budget,Community action program director's minutes,1966-1967.,Alphanumerical,"Records created by an official committee or board\, including advisory committees\, relating to executive establishment\, organization\, membership\, and policy. Includes agenda\, meeting minutes\, final reports\, and related records documenting the accomplishments of official boards and committees. May include audio and video recording.",,Public,
4534,Governor Matheson,Board of Examiners records,1977-1978.,Chronological by date.,"This series contains Governor Matheson's copies of minutes and agenda pertaining to meetings of the Board of Examiners\, a committee on which the Governor served with the Lt. Governor and the Attorney General. Title 63 of the Utah Code of 2000 states that the Board of Examiners has the ""power to examine all claims against the state for the payment of which funds appropriated by the Legislature or derived from any other source are not available."" The majority of the requests made to the Board of Examiners during Matheson's administrations were out-of-state travel requests and salary increase proposals. This series also includes correspondence relative to certain requests\, proposals\, or claims. The records in this series are only from 1977 and 1978; it is not known whether Matheson received similar records from 1979 to 1985.",,Public,1.00 cubic foot 2 microfilm reels
6589,Governor's Office of Management and Budget. High Level Nuclear Waste Office,Committee minutes,1981-1985.,Chronological,"These records are the minutes of the High Level Nuclear Waste Committee meetings. This committee\, which evolved from a task force\, reviewed the findings of the Department of Energy regarding site characterizations of potential hazardous waste storage sites and made comments about those findings based on staff studies from each agency represented on the committee. Included in this record are the minutes and agenda of each meeting\, date of meeting\, and members present.",Permanent. Retain for 2 year(s),Public,
6851,Department of Health,Committee and conference files,1989-1993.,Chronological,"Records created by a committee or conference\, including advisory committee records relating to executive establishment\, organization\, membership\, and policy. Includes agenda\, meeting minutes\, final reports\, and related records documenting the accomplishments of official boards and committees.",,Public,1 microfilm reel
7759,Department of Environmental Quality. Division of Solid and Hazardous Waste,Solid and Hazardous Waste Committee meetings tapes and transcripts,1979-2009.,Chronological,These are tape recordings and written transcripts of the proceedings of the Solid and Hazardous Waste Committee meetings. .,Permanent. Retain for 3 year(s),Public,
9938,Department of Human Resource Management,Human Resource Advisory Council minutes,1988-2003.,Chronological,"The Human Resource Advisory Council was created on July 1\, 1988\, according to U.C.A._67-19-6.5 (1991). The five nonpartisan members appointed by the governor and approved by the Legislature were Utah citizens responsible for personnel functions in organizations other than the State. They met quarterly and advised the governor\, Legislature\, and the director of the Department of Human Resource Management on human resource policies for state employees. An agenda was prepared for each meeting and minutes were taken. The council was disbanded in 2003 after several years of inactivity.",,Public,
10494,Department of Health. Division of Medicaid and Health Financing. Bureau of Authorization and Community Based Services,Psychological Utilization Review Committee log and action sheets,1987-,Chronological,"These are minutes and other related actions taken by the Psychological Utilization Review Committee. The committee reviews requests from individuals and medical providers for payment assistance for psychological medical care. The information includes correspondence\, committee meeting minutes\, logs\, actions taken\, medical records\, and approval/denial letters.",Permanent. Retain for 10 year(s),Public,
11833,Utah Advisory Council on Intergovernmental Affairs,Utah advisory council on inter-governmental relations records,1987-,Chronological by month,"These are records created by the Utah Advisory Council on Inter-governmental Relations. This Council replaced the Governor's Advisory Council on Intergovernmental Affairs in 1987. The information relates to executive establishment\, organization\, membership\, and policy concerning the committee. Information includes by-laws\, legislation\, agenda\, meeting minutes\, task force recommendations\, resolutions\, press releases\, correspondence\, membership roster\, and appointment letters.",Permanent. Retain for 3 year(s),Public,
12015,Department of Human Services.$bDivision of Services for People with Disabilities,Family support conference records,1985-2004.,Alphabetical by subject,"Records created by a committee or conference\, including advisory committee's relating to executive establishment\, organization\, membership\, and policy. Includes agenda\, meeting minutes\, final reports\, and related records documenting the accomplishments of official boards and committees.",Permanent. Retain for 1 year(s),Public,
12651,Utah Board of Higher Education,Board of Trustees minutes,1969-,Chronological,"Records created by a committee or conference\, including advisory committee's relating to executive establishment\, organization\, membership\, and policy. Includes agenda\, meeting minutes\, final reports\, and related records documenting the accomplishments of official boards and committees. These records are used for office reference and contain the minutes of all actions taken at Utah System Higher Education institutions. The originals are held in the respective archives/libraries of the various institutions.",Retain for 5 year(s),Public,
12776,Board of Education. Office of Education. Applied Technology Education Section,Utah Council on Economic Education program records,1978-2001.,Alphabetical by subject.,"The Utah Council of Economic Education oversees/advises the use of funds spent on economic education. The council is an eighteen-member body with representatives from business\, labor\, agriculture\, government\, and education. They meet quarterly. These records include a list of the board of directors\, meeting minutes\, and agenda.",Permanent. Retain for 2 year(s),Public,
12910,Board of Education. Office of Education. Services for At-Risk Students,Utah Project for Integration conference video tapes,1992-,"Alphabetical by title, thereunder chronological by year of event","The Utah Project for Integration conducts two different annual conferences\, both of which are videotaped. These records are videotapes of the following:__Peer Power (1992-) and Inclusion Conference (1993-).",Permanent. Retain for 1 year(s),Public,
12986,Board of Education. Office of Education. Division of Business and Operations,Dual Enrollment Committee minutes,1993.,Chronological by date of meeting,"In 1993\, the Utah State Legislature mandated that the State Board of Education make rules (1) to govern and regulate the transferability of credits from private or home schooling to public school for graduation purposes [UCA 53A-11-102.5(5) (1993)] and (2) determine the policies and procedures necessary in order to permit dual enrollment students to participate in extracurricular activities. This series is composed of the agenda and minutes of the committee in the State Office of Education which was established to study this issue and report to the legislature prior to the beginning of the 1994 Legislative General Session.",Permanent. Retain for 3 year(s),Public,
13000,Board of Education. Office of Education. Division of Business and Operations,Information Resource Management Advisory Committee minutes,1993-2015.,Chronological by meeting date,"The Information Resource Management Advisory Committee (IRMAC) evolved as an intersectional committee which has responsibility for formulating proposals related to improving information resource management policy and procedures at the Utah State Office of Education. The minutes to IRMAC meetings are maintained by the administrative secretary for the Agency Services Division. These minutes document the people present at the meeting\, date\, and items discussed.",Permanent. Retain for 3 year(s),Public,
14120,Department of Agriculture and Food. Conservation Commission,District program reports,1970-,Chronological by fiscal year,"These records document district program reports from the Department of Agriculture\, Division of Marketing and Enhancement\, Soil Conservation section. Information includes test results\, progams\, development plans\, tests\, and correspondence.",Permanent. Retain for 5 year(s),Public,
14387,Department of Human Services. Administrative Support,Human rights review committee records,1980-2009.,Chronological.,"These are propsals submitted to the division by employees and clients to determine whether or not to approve or deny requests for research projects concerning human rights issues. Information includes proposals\, names\, addresses\, and signatures.",,Public,
14801,Department of Community and Culture. Division of Business and Economic Development. Business Development Program,Small Business Advisory Council minutes,1993-2005.,Chronological,"These minutes\, agenda\, and related documents of the quarterly meetings of the Small Business Advisory Council document the council and its conclusions or recommendations. Information includes names of persons present\, dates of meetings\, items considered\, and decisions or conclusions reached.",Permanent. Retain for 5 year(s),Public,
14810,Department of Community and Culture. Office of Ethnic Affairs. Hispanic Affairs,Hispanic Advisory Council Meeting minutes,1986-2013.,Chronological,"These minutes\, agenda\, and other related documents document the history of the Hispanic Advisory Council and its decisions or conclusions. Information includes the names of the persons present\, dates of meetings\, items considered\, and decisions or conclusions reached.",,Public,
14936,Utah Statehood Centennial Commission,Minutes,1988-1996.,Chronological.,"These minutes\, agenda\, and related records or materials associated with the meetings of the Centennial Commission are maintained to document the history of the commission and its decisions\, conclusions\, and activities. Information includes names of persons present\, meeting dates\, items considered\, and decisions reached.",,Public,
17280,University of Utah (Utah),Institutional council minutes,1978-1985.,,"Records created by a committee or conference\, including advisory committees\, relating to executive establishment\, organization\, membership\, and policy. Includes agenda\, meeting minutes\, final reports\, and related records documenting the accomplishments of official boards and committees. May include audio and video recordings if minutes are not taken.",,Public,9 microfilm reels
19315,Centennial Commission (1947),Division reports,1946-1947.,"Alphabetical by division name, thereunder alphabetically by report title","This series is made up of reports submitted to outline centennial celebrations\, projects\, and activities as well as to summarize the accomplishments of the individual divisions which made up the Centennial Commission. Progress reports and final reports were compiled by nearly all divisions and are the most frequently found documents in the series. Final division reports were attached to the annual report submitted to the governor in December 1947 and later incorporated into the ""General Report"" prepared as the definitive account of the Centennial Commission's efforts to commemorate the coming of the pioneers into the Salt Lake Valley. Some divisions wrote reports about special projects\, including publicity\, budget\, city approaches\, a painting exhibit\, and a historical brochure.",,Public,1.00 cubic foot 1 microfilm reel
19317,Centennial Commission (1947),Division correspondence and subject files,1944-1947.,"Alphabetical by division, thereunder alphabetical by subject","Correspondence of the Division on Arts\, the Division on Beautification\, and the Division on Sports of the Centennial Commission make up the majority of this series\, however the series includes numerous subject files\, including those of the Committee on History. The records were used in the general administration and management of the divisions\, as well as in planning various events\, programs\, and compiling publications. Included is correspondence to and from individuals and subcommittees\, invitations\, announcements\, thank you letters\, proclamations and resolutions\, progress reports\, press releases\, and reference materials. Major programs or events include conferences\, contests\, publication of the Source Book and supplement on pioneer dancing\, production of motion pictures\, and presentation of the musical drama ""Promised Valley.""",,Public,6 microfilm reels
20671,Department of Human Services. Division of Administrative Services,Corrective action plan records,1993-1995.,Chronological by year,These records document the history of work done by the Division of Child and Family Services and the Monitoring Panel regarding the creation and implementation of a corrective action plan for the division.,,Public,
11571,Department of Health,Sheep radiation studies,1953-1955.,Numerical by document stamp number.,"Study papers and the resulting compiled report on the cooperative field survey of sheep deaths in southwest (Cedar City) Utah by the U._S._ Public Health Service\, U._S._ Dept._of Argriculture\, the U._S._ Atomic Energy Commission\, the University of Utah Medical School\, Utah Agricultural College\, and the Utah State Department of Health. Covers questions of radiation fall-out and sheep deaths due to the proximity of these animals' winter range to the Nevada Proving Grounds.",,Public,0.35 cubic foot 1 microfilm reel
5886,Davis County (Utah). County Surveyor,Maps,1890-,Chronological by creation date.,"Cartographic records which contain the officially designated record copy of maps created by an agency. These records document unique cartographic information about the state of Utah. They may include maps\, charts\, geospatial data sets \, aerial photographs\, globes\, models\, and raised relief maps. These are a graphic representation of the earth's surface drawn to scale.",,Public,
29759,Davis County (Utah). County Clerk,Bountiful Precinct Register of Deaths,1904-1905.,Chronological by death date.,"These records document ""birth\, death\, fetal death\, marriage\, divorce\, dissolution of marriage\, or annulment."" (Utah Code 26-2-2(20)(2014)) Documents may include registered certification or reports\, applications\, official registers and other similar records.",,Public,
17602,Snowville (Utah),Town minutes,1940-,Chronological,"These are the official record of the proceedings of regularly scheduled\, special and emergency council meetings. Includes date\, time\, and place of meeting\, name of members in attendance and those absent\, a record of subjects discussed\, statements of intent\, and a record of action taken.",Retain permanently,Public,1 microfilm reel
17834,Syracuse (Utah),Council minutes,1935-,Chronological,"These are the official record of the proceedings of regularly scheduled\, special and emergency council meetings. Includes date\, time\, and place of meeting\, name of members in attendance and those absent\, a record of subjects discussed\, statements of intent\, and a record of action taken.",Retain permanently,Public,
18085,West Valley City (Utah). Department of Administration,Housing Authority minutes,1980-,Chronological,"These are the minutes of regular\, special\, and emergency meetings of official municipal committees\, boards\, and task forces. UCA 52-4-7(1) (2009) requires that written minutes be kept of all open meetings. These minutes shall include: ""the date\, time and place of the meeting; the names of members present and absent; the substance of all matters proposed\, discussed\, or decided\, and a record\, by individual member\, of votes taken; the names of all citizens who appeared and the substance in brief of their testimony; and any other information that any member requests be entered in the minutes."" Minutes are also required to be kept for all closed meetings in accordance with UCA 52-4-7(2) (2010) and to include: ""the date\, time and place of the meeting; the names of all others present except when such disclosure would infringe on the confidence necessary to fulfill the original purpose of closing the meeting."" They may also include an official agenda.",Retain permanently,Public,
18459,Legislature. Senate,Standing committee minutes,1972-,"Chronological, thereunder alphabetical by committee","These are the minutes of Senate standing committees discussing proposed and final legislation. Information includes agendas\, meeting minutes\, final reports\, and related records.",Permanent. Retain for 5 year(s),Public,9.00 cubic feet 1 microfilm reel
19575,Board of Education. Office of Education. Teaching and Learning,State Advisory Committee on Teacher Education (SACTE) minutes,1983-,Chronological,"Records created by a committee or conference\, including advisory committees\, relating to executive establishment\, organization\, membership\, and policy. Includes agenda\, meeting minutes\, final reports\, and related records documenting the accomplishments of official boards and committees. May include audio and video recordings if minutes are not taken.",Retain permanently,Public,
20052,American Fork (Utah),Committee minutes,undated,,"These are the minutes of regular\, special\, and emergency meetings of official municipal committees\, boards\, and task forces. UCA 52-4-7(1) (2009) requires that written minutes be kept of all open meetings. These minutes shall include: ""the date\, time and place of the meeting; the names of members present and absent; the substance of all matters proposed\, discussed\, or decided\, and a record\, by individual member\, of votes taken; the names of all citizens who appeared and the substance in brief of their testimony; and any other information that any member requests be entered in the minutes."" Minutes are also required to be kept for all closed meetings in accordance with UCA 52-4-7(2) (2010) and to include: ""the date\, time and place of the meeting; the names of all others present except when such disclosure would infringe on the confidence necessary to fulfill the original purpose of closing the meeting."" They may also include an official agenda.",Retain permanently,Public,
20755,Department of Health and Human Services. Division of Services to People with Disabilities. Utah Developmental Disabilities Council,Minutes,1980-,Chronological,These records document the historical record for the Governor's Council for People with Disabilities. The minutes are taken from council meetings held eight times per year.,Permanent. Retain for 10 year(s),Public,
21565,Park City (Utah). City Council,Council business files,1980-,Chronological,"These files contain copies of documents that council received as exhibits for regular or special city council meetings. They include copies of agenda\, copies of ordinances and resolutions\, special reports\, and related correspondence. These files are also known as Council Exhibit Files and Council Agenda Files.",Retain permanently,,
21785,State Library Division,Development service and field service minutes,1990-,Chronological,"These are minutes of the Development Services management team and Field Services Council meetings. They are used to track policy-making activities\, assignments\, and decisions.",Permanent. Retain for 5 year(s),Public,
22248,Governor. Commission on Criminal and Juvenile Justice,Juvenile Justice Board meeting minutes,1990-,Chronological,"These records document the meetings conducted by the Juvenile Justice Board. Information includes the Chair's report\, the Juvenile Justice Specialist's report\, committee reports\, and upcoming training.",Permanent. Retain for 3 year(s),Public,
22310,Providence (Utah),City Council minutes,1865-,Chronological by year,"These minutes are the official record of the proceedings of regularly scheduled\, special and emergency council meetings. They are adopted and approved by the council during their next public meeting. The minutes include the date\, time\, and meeting place; members present and absent; ""the substance of all matters proposed\, discussed\, or decided\, and record\, by individual member\, of votes taken; the names of citizens who appeared and the substance in brief of their testimony; any other information that any member requests be entered in the minutes"" in accordance with UCA 52-4-7 (1997).",Retain permanently,Public,5 microfilm reels
22319,Smithfield (Utah),Planning and zoning commission minutes,1970-,Chronological by year,"These are minutes of meetings and hearings held by the planning commission. ""Each municipality may enact an ordinance establishing a planning commission"" (UCA 10-9-201(1)(a)(1997)). A municipal planning commission shall ""prepare and recommend a general plan and amendments to the general plan; recommend zoning ordinances and maps\, amendments to zoning ordinances and maps; administer provisions of the zoning ordinance; recommend subdivision regulations and amendments to those regulations; recommend approval or denial of subdivision applications; advise the legislative body of matters as the legislative body directs; hear or decide any matters that the legislative body designates\, including the approval or denial of\, or recommendations to approve or deny\, conditional use permits; exercise any other powers that are necessary to enable it to perform or function\, or delegated to it by the legislative body"" (UCA 10-9-204 (1997)).",Retain permanently,Public,2 microfilm reels
22376,Logan (Utah). Administrative Services and Economic Development,Planning commission minutes,1978-,Chronological,"These are minutes of meetings and hearings held by the planning commission. ""Each municipality may enact an ordinance establishing a planning commission"" (UCA 10-9-201(1)(a)(1997)). A municipal planning commission shall ""prepare and recommend a general plan and amendments to the general plan; recommend zoning ordinances and maps\, amendments to zoning ordinances and maps; administer provisions of the zoning ordinance; recommend subdivision regulations and amendments to those regulations; recommend approval or denial of subdivision applications; advise the legislative body of matters as the legislative body directs; hear or decide any matters that the legislative body designates\, including the approval or denial of\, or recommendations to approve or deny\, conditional use permits; exercise any other powers that are necessary to enable it to perform or function\, or delegated to it by the legislative body"" (UCA 10-9-204 (1997)).",Permanent. Retain until administrative need ends,Public,3 microfilm reels
22385,Garden City (Utah),Board of adjustment minutes,1981-,Chronological,"These minutes document all meetings of the Board of Adjustment. The board consists of ""five members and whatever alternate members that the chief executive officer considers appropriate"" (UCA 10-9-701(2)(a) (1997)). The duties of the Board of Adjustment are to hear and decide on ""appeals from zoning decisions applying the zoning ordinance; special exceptions to the terms of the zoning ordinance; and variances from the terms of the zoning ordinance"" (UCA 10-9-703(1) (1997)). The minutes are used to document requests\, discussions\, and decisions of the Board.",Retain permanently,Public,1 microfilm reel
22475,Marriott-Slaterville (Utah),City business files,1999-,Chronological,"These files contain copies of documents that council received as exhibits for regular or special city council meetings. They include copies of agenda\, copies of ordinances and resolutions\, special reports\, and related correspondence. These files are also known as Council Exhibit Files and Council Agenda Files.",Retain for 10 year(s),,
22489,Marriott-Slaterville (Utah),Board of adjustment minutes and indexes,1999-,Chronological,"These minutes document all meetings of the Board of Adjustment. The board consists of ""five members and whatever alternate members that the chief executive officer considers appropriate"" (UCA 10-9-701(2)(a) (1997)). The duties of the Board of Adjustment are to hear and decide on ""appeals from zoning decisions applying the zoning ordinance; special exceptions to the terms of the zoning ordinance; and variances from the terms of the zoning ordinance"" (UCA 10-9-703(1) (1997)). The minutes are used to document requests\, discussions\, and decisions of the Board.",Permanent. Retain until administrative need ends,Public,
22570,Wellington (Utah),City Council minutes,1930-,Chronological,"These minutes are the official record of the proceedings of regularly scheduled\, special and emergency council meetings of Wellington city. They are adopted and approved by the council during their next public meeting. The minutes include the date\, time\, and meeting place; members present and absent; ""the substance of all matters proposed\, discussed\, or decided\, and record\, by individual member\, of votes taken; the names of citizens who appeared and the substance in brief of their testimony; any other information that any member requests be entered in the minutes"" in accordance with UCA 52-4-7 (1997).",Permanent. Retain until administrative need ends,Public,
22982,Orem (Utah). City Manager,Human Relations Advisory Commission meeting minutes,1992-,Chronological by date of meeting,"Minutes of regular\, special\, and emergency meetings of official municipal committee\, boards\, and task forces. UCA 52-4-7(1) (1997) requires that written minutes be kept of all open meetings. These minutes shall include: ""the date\, time and place of the meeting; the names of members present and absent; the substance of all matters proposed\, discussed\, or decided\, and a record\, by individual member\, of votes taken; the names of all citizens who appeared and the substance in brief of their testimony; and any other information that any member requests be entered in the minutes."" Minutes are also required to be kept for all closed meetings in accordance with UCA 52-4-7(2) (1997) and to include: ""the date\, time and place of the meeting; the names of all others present except when such disclosure would infringe on the confidence necessary to fulfill the original purpose of closing the meeting."" They may also include an official agenda.",Permanent. Retain until administrative need ends,Public,
22986,Orem (Utah). City Manager,Recycling Advisory Commission meeting minutes,1990-,Chronological by date of meeting,"These are the minutes of regular\, special\, and emergency meetings of official municipal committees\, boards\, and task forces. UCA 52-4-7(1) (1997) requires that written minutes be kept of all open meetings. These minutes shall include: ""the date\, time and place of the meeting; the names of members present and absent; the substance of all matters proposed\, discussed\, or decided\, and a record\, by individual member\, of votes taken; the names of all citizens who appeared and the substance in brief of their testimony; and any other information that any member requests be entered in the minutes."" Minutes are also required to be kept for all closed meetings in accordance with UCA 52-4-7(2) (1997) and to include: ""the date\, time and place of the meeting; the names of all others present except when such disclosure would infringe on the confidence necessary to fulfill the original purpose of closing the meeting."" They may also include an official agenda.",Permanent. Retain until administrative need ends,Public,
23005,Orem (Utah). City Manager,Municipal Building Authority meeting minutes,1990-,Chronological by date of meeting,"These are the minutes of regular\, special\, and emergency meetings of official municipal committees\, boards\, and task forces. UCA 52-4-7(1) (2009) requires that written minutes be kept of all open meetings. These minutes shall include: ""the date\, time and place of the meeting; the names of members present and absent; the substance of all matters proposed\, discussed\, or decided\, and a record\, by individual member\, of votes taken; the names of all citizens who appeared and the substance in brief of their testimony; and any other information that any member requests be entered in the minutes."" Minutes are also required to be kept for all closed meetings in accordance with UCA 52-4-7(2) (2010) and to include: ""the date\, time and place of the meeting; the names of all others present except when such disclosure would infringe on the confidence necessary to fulfill the original purpose of closing the meeting."" They may also include an official agenda.",Permanent. Retain until administrative need ends,Public,
23085,Department of Natural Resources. Geological Survey,Board meeting minutes,ca. 1980-,Chronological by calendar year and month,"These records document meetings of the Utah Geological Survey Board. They document the history of the Board's activities and accomplishments. Information includes topics of discussion during each meeting\, attendees\, decisions\, and other related information.",Retain permanently,Public,
23366,Clearfield (Utah). Public Works Department,Board of Adjustment minutes and indexes,1922-,Chronological,"These minutes document all meetings of the Board of Adjustment. The board consists of ""five members and whatever alternate members that the chief executive officer considers appropriate"" (UCA 10-9-701(2)(a) (1997)). The duties of the Board of Adjustment are to hear and decide on ""appeals from zoning decisions applying the zoning ordinance; special exceptions to the terms of the zoning ordinance; and variances from the terms of the zoning ordinance"" (UCA 10-9-703(1) (1997)). The minutes are used to document requests\, discussions\, and decisions of the Board.",Retain permanently,Public,
23530,Fielding (Utah),Planning and Zoning Commission minutes,1997-,Chronological,"These are minutes of meetings and hearings held by the planning commission. ""Each municipality may enact an ordinance establishing a planning commission"" (UCA 10-9-201(1)(a)(1997)). A municipal planning commission shall ""prepare and recommend a general plan and amendments to the general plan; recommend zoning ordinances and maps\, amendments to zoning ordinances and maps; administer provisions of the zoning ordinance; recommend subdivision regulations and amendments to those regulations; recommend approval or denial of subdivision applications; advise the legislative body of matters as the legislative body directs; hear or decide any matters that the legislative body designates\, including the approval or denial of\, or recommendations to approve or deny\, conditional use permits; exercise any other powers that are necessary to enable it to perform or function\, or delegated to it by the legislative body"" (UCA 10-9-204 (1997)).",Permanent. Retain until administrative need ends,Public,
23589,Wellsville (Utah),Board of Adjustment minutes,1972-,Chronological,"These minutes document all meetings of the Board of Adjustment. The board consists of ""five members and whatever alternate members that the chief executive officer considers appropriate"" (UCA 10-9-701(2)(a) (1997)). The duties of the Board of Adjustment are to hear and decide on ""appeals from zoning decisions applying the zoning ordinance; special exceptions to the terms of the zoning ordinance; and variances from the terms of the zoning ordinance"" (UCA 10-9-703(1) (1997)). The minutes are used to document requests\, discussions\, and decisions of the Board.",Retain permanently,Public,
23605,Enoch (Utah),City Council meeting minutes,1973-,Chronological by meeting date.,"These records support the agency's function to establish city ordinances\, approve board members of municipal commissions\, and to execute all other assigned responsibilities in an open and efficient manner (Enoch Municipal Code 2015\, Utah Code 52-4-201(2006)). Records document all matters proposed\, discussed\, decided\, and votes taken (Utah Code 52-4-203 (2014)). Information includes parties present\, agendas\, notices\, and any public materials distributed at the meeting.",Permanent. Retain for 10 year(s),Public,2.00 cubic feet 4 microfilm reels
23638,Parowan (Utah),Planning and zoning minutes,1994-,Chronological,"These are minutes of meetings and hearings held by the planning commission. ""Each municipality may enact an ordinance establishing a planning commission"" (UCA 10-9-201(1)(a)(1997)). A municipal planning commission shall ""prepare and recommend a general plan and amendments to the general plan; recommend zoning ordinances and maps\, amendments to zoning ordinances and maps; administer provisions of the zoning ordinance; recommend subdivision regulations and amendments to those regulations; recommend approval or denial of subdivision applications; advise the legislative body of matters as the legislative body directs; hear or decide any matters that the legislative body designates\, including the approval or denial of\, or recommendations to approve or deny\, conditional use permits; exercise any other powers that are necessary to enable it to perform or function\, or delegated to it by the legislative body"" (UCA 10-9-204 (1997)).",Permanent. Retain until administrative need ends,Public,
23883,Logan (Utah). Community Development,Historic preservation minutes,1997-,Chronological,"These are minutes of meetings and hearings held by the planning commission. ""Each municipality may enact an ordinance establishing a planning commission"" (UCA 10-9-201(1)(a)(1997)). A municipal planning commission shall ""prepare and recommend a general plan and amendments to the general plan; recommend zoning ordinances and maps\, amendments to zoning ordinances and maps; administer provisions of the zoning ordinance; recommend subdivision regulations and amendments to those regulations; recommend approval or denial of subdivision applications; advise the legislative body of matters as the legislative body directs; hear or decide any matters that the legislative body designates\, including the approval or denial of\, or recommendations to approve or deny\, conditional use permits; exercise any other powers that are necessary to enable it to perform or function\, or delegated to it by the legislative body"" (UCA 10-9-204 (1997)).",Permanent. Retain for 5 year(s),Public,
23929,Milford (Utah),Council minutes,1903-,Chronological,"These minutes are the official record of the proceedings of regularly scheduled\, special and emergency council meetings. They are adopted and approved by the council during their next public meeting. The minutes include the date\, time\, and meeting place; members present and absent; ""the substance of all matters proposed\, discussed\, or decided\, and record\, by individual member\, of votes taken; the names of citizens who appeared and the substance in brief of their testimony; any other information that any member requests be entered in the minutes"" in accordance with UCA 52-4-7 (1997).",Permanent. Retain until administrative need ends,Public,1 microfilm reel
23963,Junction (Utah),Council minutes,1903-,Chronological by date.,"The Junction town council is responsible for all aspects of town government including maintaining public services and utilities\, appointing town officials and setting their salaries\, establishing a budget\, and regulating activity within the community. Municipal councils are required by law to keep council minutes which summarize all matters proposed\, discussed or decided at monthly and special council meetings (Utah Code Unannotated\, 1992\, 52-4-7). Each set of Junction council minutes includes the date and time of the meeting and names those present. Minutes summarize the council's discussion and indicate the outcome of votes on council decisions. Junction council minutes reveal that municipal government's primary function has been maintaining the town water works.",Permanent. Retain until administrative need ends,Public,4 microfilm reels
24188,Big Water (Utah),Planning commission minutes,1984-,Chronological,"Utah law provides each municipal government with the opportunity to appoint a planning commission to create and recommend zoning plans for city council approval (Utah Code Annotated\, 1953\, 10-9-4). The Big Water town council created a planning commission in 1984\, shortly after incorporation. This five-member commission has worked closely with the council on all issues relating to land use and development. They have drafted general plans (1985 & 1996)\, made recommendations for zoning ordinances and revisions\, and been highly involved in long-range community planning. The Big Water planning commission approves development proposals\, plans subdivision requirements\, and grants or renews conditional use permits. The Bureau of Land Management (BLM) is the primary land owner in Big Water\, which is located near the Grand Staircase Escalante National Monument. The planning commission and town council are involved with state and federal agencies which also have a voice in the development of the,area. Planning commission minutes summarized the discussion at commission meetings.",Retain permanently,Public,1 microfilm reel
24195,Glendale (Utah),Council minutes,1935-,Chronological by date.,"Glendale city council meeting minutes summarize the discussions held at council meetings. They indicate the date and place each meeting was held and identify those present. Glendale has a traditional town government which consists of a mayor and four council members who exercise the community's legislative and executive powers (see Utah Code Unannotated\, 1991\, 10-3-101). The council is responsible for all aspects of community management. The Glendale city council appoints town officials and appropriates their salaries\, levies taxes and approves expenditures\, provides for municipal elections\, and regulates business activity within the community. The council spends much time on maintaining roads and a culinary water works. The council works with the Glendale Irrigation Company to manage irrigation water\, and with the neighboring Orderville city council to provide fire and police protection\, and maintain a common sewer and city dump. The Glendale council has emphasized youth activities.,After the Glendale Elementary School closed (1969)\, the council helped turn the abandoned building into a civic center. Since 1998 the Glendale city council has worked with other Kane County agencies and communities on issues relating to the Grand Staircase National Monument.",Permanent. Retain until administrative need ends,Public,1 microfilm reel
24273,Alton (Utah),Council minutes,1935-,Chronological,"Like other traditional city councils in Utah\, the Alton town council consists of a mayor and four trustees who are responsible to exercise the community's legislative and executive powers (Utah Code Unannotated\, 1991\, 10-3-101). Council meeting minutes should provide a record of topics discussed. Entries for each meeting should also include the date and the names of those present. However\, the Alton town council minutes are more in the form of notes taken at council meetings and do not consistently provide this information. The Alton town council appoints city officials and appropriates their salaries\, levies taxes\, and approves expenditures. It provides or contracts for services\, controls animals and traffic\, and coordinates community upkeep of buildings and roads.",Retain permanently,Public,1 microfilm reel
24355,Escalante (Utah),Council minutes,1940-,Chronological,"These minutes are the official record of the proceedings of regularly scheduled\, special and emergency council meetings. They are adopted and approved by the council during their next public meeting. The minutes include the date\, time\, and meeting place; members present and absent; ""the substance of all matters proposed\, discussed\, or decided\, and record\, by individual member\, of votes taken; the names of citizens who appeared and the substance in brief of their testimony; any other information that any member requests be entered in the minutes"" in accordance with UCA 52-4-7 (1997).",Permanent. Retain until administrative need ends,Public,
24451,Lyman (Utah),Council minutes,1986-,Chronological,"These are the minutes of regular\, special\, and emergency meetings of official municipal committees\, boards\, and task forces. UCA 52-4-7(1) (1997) requires that written minutes be kept of all open meetings. These minutes shall include: ""the date\, time and place of the meeting; the names of members present and absent; the substance of all matters proposed\, discussed\, or decided\, and a record\, by individual member\, of votes taken; the names of all citizens who appeared and the substance in brief of their testimony; and any other information that any member requests be entered in the minutes."" Minutes are also required to be kept for all closed meetings in accordance with UCA 52-4-7(2) (1997) and to include: ""the date\, time and place of the meeting; the names of all others present except when such disclosure would infringe on the confidence necessary to fulfill the original purpose of closing the meeting."" They may also include an official agenda.",Permanent. Retain until administrative need ends,Public,
24471,Bicknell (Utah),Council minutes,1946-,Chronological,"These minutes are the official record of the proceedings of regularly scheduled\, special and emergency council meetings. They are adopted and approved by the council during their next public meeting. The minutes include the date\, time\, and meeting place; members present and absent; ""the substance of all matters proposed\, discussed\, or decided\, and record\, by individual member\, of votes taken; the names of citizens who appeared and the substance in brief of their testimony; any other information that any member requests be entered in the minutes"" in accordance with UCA 52-4-7 (1997).",Retain permanently,Public,
24604,Ivins (Utah),Planning and zoning minutes,1974-,Chronological,"These are minutes of meetings and hearings held by the planning commission. ""Each municipality may enact an ordinance establishing a planning commission"" (UCA 10-9-201(1)(a)(1997)). A municipal planning commission shall ""prepare and recommend a general plan and amendments to the general plan; recommend zoning ordinances and maps\, amendments to zoning ordinances and maps; administer provisions of the zoning ordinance; recommend subdivision regulations and amendments to those regulations; recommend approval or denial of subdivision applications; advise the legislative body of matters as the legislative body directs; hear or decide any matters that the legislative body designates\, including the approval or denial of\, or recommendations to approve or deny\, conditional use permits; exercise any other powers that are necessary to enable it to perform or function\, or delegated to it by the legislative body"" (UCA 10-9-204 (1997)).",Permanent. Retain until administrative need ends,Public,
24828,Riverdale (Utah),Minutes of the Board of Equalization and Review,1980-,"Alphabetical, thereunder chronological by year.","These are minutes of the Board of Equalization of Review. Before an assessment is levied\, an assessment list shall be prepared designating each parcel of property proposed to be assessed and the amount of the assessment apportioned to the property. Upon completion of the assessment list\, the governing body shall appoint a board consisting of three or more of the members of the municipality\, consisting of the municipal recorder or a designee\, the municipal attorney or a designee. At each hearing\, the board shall hear arguments from any person who believes to be aggrieved\, including arguments relating to the benefits accruing to any tract\, block\, lot\, or parcel of property in the district or relating to the amount of the proposed assessment against that track\, block\, lot\, or parcel. The findings of the report are reviewed and approved by the governing body of the municipality.",Permanent. Retain until administrative need ends,Public,
24883,Riverdale (Utah),Council minutes,1946-,Chronological by date,"These minutes are the official record of the proceedings of regularly scheduled\, special and emergency council meetings. They are adopted and approved by the Council during their next public meeting. The minutes include the date\, time\, and meeting place; members present and absent; ""the substance of all matters proposed\, discussed\, or decided\, and record\, by indiviudal member\, of votes taken; the names of citizens who appeared and the substance in brief of all their testimony; any other information that any member requests be entered into the minutes"" in accordance with UCA 52-4-7.",Permanent. Retain until administrative need ends,Public,
24989,Portage (Utah),Council minutes,1922-,Chronological,"These minutes are the official record of the proceedings of regularly scheduled\, special and emergency council meetings. They are adopted and approved by the council during their next public meeting. The minutes include the date\, time\, and meeting place; members present and absent; ""the substance of all matters proposed\, discussed\, or decided\, and record\, by individual member\, of votes taken; the names of citizens who appeared and the substance in brief of their testimony; any other information that any member requests be entered in the minutes"" in accordance with UCA 52-4-7 (1997).",Permanent. Retain until administrative need ends,Public,
25001,West Jordan (Utah),Council meeting minutes,1941-,Chronological.,"These minutes are the official record of the proceedings of regularly scheduled\, special\, and emergency council meetings. They are adopted and approved by the council during the succeeding public meeting. The minutes may include the date\, time\, and meeting place; members present and absent; ""the substance of all matters proposed\, discussed\, or decided\, and record\, by individual member\, of votes taken; the names of citizens who appeared and the substance in brief of their testimony; any other information that any member requests be entered in the minutes"" in accordance with Utah Code 52-4-203(2) (2017).",Retain permanently,Public,
25079,Springdale (Utah),Planning commission minutes,1981-,Chronological,"These are minutes of meetings and hearings held by the planning commission. ""Each municipality may enact an ordinance establishing a planning commission"" (UCA 10-9-201(1)(a)(1997)). A municipal planning commission shall ""prepare and recommend a general plan and amendments to the general plan; recommend zoning ordinances and maps\, amendments to zoning ordinances and maps; administer provisions of the zoning ordinance; recommend subdivision regulations and amendments to those regulations; recommend approval or denial of subdivision applications; advise the legislative body of matters as the legislative body directs; hear or decide any matters that the legislative body designates\, including the approval or denial of\, or recommendations to approve or deny\, conditional use permits; exercise any other powers that are necessary to enable it to perform or function\, or delegated to it by the legislative body"" (UCA 10-9-204 (1997)).",Permanent. Retain until administrative need ends,Public,
25188,Hildale (Utah),City council minutes,1963-,Chronological by month and year,"These minutes are the official record of the proceedings of regularly scheduled\, special and emergency council meetings. They are adopted and approved by the council during their next public meeting. The minutes include the date\, time\, and meeting place; members present and absent; ""the substance of all matters proposed\, discussed\, or decided\, and record\, by individual member\, of votes taken; the names of citizens who appeared and the substance in brief of their testimony; any other information that any member requests be entered in the minutes"" in accordance with UCA 52-4-7 (1997).",Permanent. Retain until administrative need ends,Public,3 microfilm reels
25343,Ballard (Utah),Council minutes,1976-,Chronological,"These minutes are the official record of the proceedings of regularly scheduled\, special and emergency council meetings. They are adopted and approved by the council during their next public meeting. The minutes include the date\, time\, and meeting place; members present and absent; ""the substance of all matters proposed\, discussed\, or decided\, and record\, by individual member\, of votes taken; the names of citizens who appeared and the substance in brief of their testimony; any other information that any member requests be entered in the minutes"" in accordance with UCA 52-4-7 (1997).",Permanent. Retain until administrative need ends,Public,
25386,Myton (Utah),Planning and zoning minutes,1983-,Chronological by year,"These are minutes of meetings and hearings held by the planning commission. ""Each municipality may enact an ordinance establishing a planning commission"" (UCA 10-9-201(1)(a)(1997)). A municipal planning commission shall ""prepare and recommend a general plan and amendments to the general plan; recommend zoning ordinances and maps\, amendments to zoning ordinances and maps; administer provisions of the zoning ordinance; recommend subdivision regulations and amendments to those regulations; recommend approval or denial of subdivision applications; advise the legislative body of matters as the legislative body directs; hear or decide any matters that the legislative body designates\, including the approval or denial of\, or recommendations to approve or deny\, conditional use permits; exercise any other powers that are necessary to enable it to perform or function\, or delegated to it by the legislative body"" (UCA 10-9-204 (1997)).",Permanent. Retain until administrative need ends,Public,
25396,Legislature. Office of the Legislative Auditor General,Audit Subcommittee meeting minutes,1976-,Chronological by year.,"Minutes of open and closed committee and board meetings as required by UCA 52-4-203 (2014)\, et seq. ""Written minutes shall be kept of all open meetings"" UCA 52-4-203 (2013). May include agenda\, meeting minutes\, transcripts\, and other supporting documentation.",Permanent. Retain for 15 year(s),,
25465,Manila (Utah),City council minutes,1961-,Chronological by year,"These minutes are the official record of the proceedings of regularly scheduled\, special and emergency council meetings. They are adopted and approved by the council during their next public meeting. The minutes include the date\, time\, and meeting place; members present and absent; ""the substance of all matters proposed\, discussed\, or decided\, and record\, by individual member\, of votes taken; the names of citizens who appeared and the substance in brief of their testimony; any other information that any member requests be entered in the minutes"" in accordance with UCA 52-4-7 (1997).",Permanent. Retain until administrative need ends,Public,2 microfilm reels
25479,Ferron (Utah),Planning and zoning commission/board adjustment minutes,1976-,Chronological by year,"These are minutes of meetings and hearings held by the planning commission. ""Each municipality may enact an ordinance establishing a planning commission"" (UCA 10-9-201(1)(a)(1997)). A municipal planning commission shall ""prepare and recommend a general plan and amendments to the general plan; recommend zoning ordinances and maps\, amendments to zoning ordinances and maps; administer provisions of the zoning ordinance; recommend subdivision regulations and amendments to those regulations; recommend approval or denial of subdivision applications; advise the legislative body of matters as the legislative body directs; hear or decide any matters that the legislative body designates\, including the approval or denial of\, or recommendations to approve or deny\, conditional use permits; exercise any other powers that are necessary to enable it to perform or function\, or delegated to it by the legislative body"" (UCA 10-9-204 (1997)).",Permanent. Retain until administrative need ends,Public,1 microfilm reel
25534,Department of Transportation.$bBureau of Standards and Review,Standards Committee minutes,1968-2013.,Chronological by date of meeting.,"This series contains the Standards Committee meeting minutes and agenda. Proposed safety\, financial\, installation and maintenance changes are presented to the committee for discussion and approval. Records may also contain supporting documentation for proposed changes. The minutes are used to keep a history of discussions\, actions taken\, and approved changes.",,,
25595,Huntington (Utah),City council minutes,1913-2004,Chronological by meeting date,"These minutes are the official record of the proceedings of regularly scheduled\, special and emergency council meetings. They are adopted and approved by the council during their next public meeting. The minutes include the date\, time\, and meeting place; members present and absent; ""the substance of all matters proposed\, discussed\, or decided\, and record\, by individual member\, of votes taken; the names of citizens who appeared and the substance in brief of their testimony; any other information that any member requests be entered in the minutes"" in accordance with UCA 52-4-7 (1997).",Permanent. Retain until administrative need ends,Public,1.70 cubic feet 5 microfilm reels
25746,"Department of Natural Resources. Division of Forestry, Fire and State Lands",Forest Stewardship Coordinating Committee minutes,1991-,Chronological by meeting date,The Forest Stewardship Coordinating Committee (FSCC) serves in an advisory capacity to the state forester. The FSCC recommends direction and strategies for the Forest Stewardship Program. The FSCC meets 2-4 times per year. Minutes document motions and recommendations made by the FSCC.,Permanent. Retain for 10 year(s),Public,
25791,Cottonwood Heights (Utah),Planning commission minutes,2005-,Chronological by year,"These are minutes of meetings and hearings held by the planning commission. ""Each municipality may enact an ordinance establishing a planning commission"" (UCA 10-9-201(1)(a)(1997)). A municipal planning commission shall ""prepare and recommend a general plan and amendments to the general plan; recommend zoning ordinances and maps\, amendments to zoning ordinances and maps; administer provisions of the zoning ordinance; recommend subdivision regulations and amendments to those regulations; recommend approval or denial of subdivision applications; advise the legislative body of matters as the legislative body directs; hear or decide any matters that the legislative body designates\, including the approval or denial of\, or recommendations to approve or deny\, conditional use permits; exercise any other powers that are necessary to enable it to perform or function\, or delegated to it by the legislative body"" (UCA 10-9-204 (1997)).",Retain permanently,Public,
25816,Wellington (Utah),Planning and zoning minutes,1979-,Chronological by year,"These are minutes of meetings and hearings held by the planning commission. ""Each municipality may enact an ordinance establishing a planning commission"" (UCA 10-9-201(1)(a)(1997)). A municipal planning commission shall ""prepare and recommend a general plan and amendments to the general plan; recommend zoning ordinances and maps\, amendments to zoning ordinances and maps; administer provisions of the zoning ordinance; recommend subdivision regulations and amendments to those regulations; recommend approval or denial of subdivision applications; advise the legislative body of matters as the legislative body directs; hear or decide any matters that the legislative body designates\, including the approval or denial of\, or recommendations to approve or deny\, conditional use permits; exercise any other powers that are necessary to enable it to perform or function\, or delegated to it by the legislative body"" (UCA 10-9-204 (1997)).",Permanent. Retain until administrative need ends,Public,1 microfilm reel
25915,Price (Utah),Council minutes,1893-,Chronological by year,"These minutes are the official record of the proceedings of regularly scheduled\, special and emergency council meetings. They are adopted and approved by the council during their next public meeting. The minutes include the date\, time\, and meeting place; members present and absent; ""the substance of all matters proposed\, discussed\, or decided\, and record\, by individual member\, of votes taken; the names of citizens who appeared and the substance in brief of their testimony; any other information that any member requests be entered in the minutes"" in accordance with UCA 52-4-7 (1997). Also includes records of incorporation.",Permanent. Retain until administrative need ends,Public,13 microfilm reels
26007,Castle Valley (Utah),Council minutes,1985-,Chronological by year,"These minutes are the official record of the proceedings of regularly scheduled\, special and emergency council meetings. They are adopted and approved by the council during their next public meeting. The minutes include the date\, time\, and meeting place; members present and absent; ""the substance of all matters proposed\, discussed\, or decided\, and record\, by individual member\, of votes taken; the names of citizens who appeared and the substance in brief of their testimony; any other information that any member requests be entered in the minutes"" in accordance with UCA 52-4-7 (1997).",Retain permanently,Public,3 microfilm reels
26150,Department of Human Services.$bDivision of Substance Abuse and Mental Health.$bState Hospital,Performance Improvement Council minutes,1996-2015.,Chronological by date of meeting.,"This committee oversees outcome tracking data and compliance to state and federal law and regulations. It reviews areas for service improvement and monitors quality of services to patients\, staff and visitors. The minutes document attendance\, topics discussed\, and decisions/recommendations made in relation to ongoing operations and function of the hospital. Some patient-specific information is contained in records in this series.",Permanent. Retain for 5 year(s),Private,
26242,Monticello (Utah),City council minutes,1934-,Chronological by year,"These minutes are the official record of the proceedings of regularly scheduled\, special and emergency council meetings. They are adopted and approved by the council during their next public meeting. The minutes include the date\, time\, and meeting place; members present and absent; ""the substance of all matters proposed\, discussed\, or decided\, and record\, by individual member\, of votes taken; the names of citizens who appeared and the substance in brief of their testimony; any other information that any member requests be entered in the minutes"" in accordance with UCA 52-4-7 (1997).",Permanent. Retain until administrative need ends,Public,15 microfilm reels
26395,Gunnison (Utah),Council minutes,1894-,Chronological by date.,"These minutes are the official record of the proceedings of regularly scheduled\, special and emergency council meetings. They are adopted and approved by the council during their next public meeting. The minutes include the date\, time\, and meeting place; members present and absent; ""the substance of all matters proposed\, discussed\, or decided\, and record\, by individual member\, of votes taken; the names of citizens who appeared and the substance in brief of their testimony; any other information that any member requests be entered in the minutes"" in accordance with UCA 52-4-7 (1997).",Permanent. Retain until administrative need ends,Public,4 microfilm reels
26431,Moroni (Utah),Council minutes,1867-,Chronological by year,"These minutes are the official record of the proceedings of regularly scheduled\, special and emergency council meetings. They are adopted and approved by the council during their next public meeting. The minutes include the date\, time\, and meeting place; members present and absent; ""the substance of all matters proposed\, discussed\, or decided\, and record\, by individual member\, of votes taken; the names of citizens who appeared and the substance in brief of their testimony; any other information that any member requests be entered in the minutes"" in accordance with UCA 52-4-7 (1997). These minutes includes an index for minutes from 1994 to 2001. The minutes form 1950 through 1972 are missing.",Permanent. Retain until administrative need ends,Public,4 microfilm reels
26467,Fairview (Utah),Council minutes,1895-,Chronological by year,"These minutes are the official record of the proceedings of regularly scheduled\, special and emergency council meetings. They are adopted and approved by the council during their next public meeting. The minutes include the date\, time\, and meeting place; members present and absent; ""the substance of all matters proposed\, discussed\, or decided\, and record\, by individual member\, of votes taken; the names of citizens who appeared and the substance in brief of their testimony; any other information that any member requests be entered in the minutes"" in accordance with UCA 52-4-7 (1997).",Permanent. Retain until administrative need ends,Public,3 microfilm reels
26497,Deweyville (Utah),Council minutes,1939-,Chronological by year,"These minutes are the official record of the proceedings of regularly scheduled\, special and emergency council meetings. They are adopted and approved by the council during their next public meeting. The minutes include the date\, time\, and meeting place; members present and absent; ""the substance of all matters proposed\, discussed\, or decided\, and record\, by individual member\, of votes taken; the names of citizens who appeared and the substance in brief of their testimony; any other information that any member requests be entered in the minutes"" in accordance with UCA 52-4-7 (1997).",Retain permanently,Public,2 microfilm reels
26518,Ephraim (Utah),Planning commission minutes,1984-,Chronological by year,"These are minutes of meetings and hearings held by the planning commission. ""Each municipality may enact an ordinance establishing a planning commission"" (UCA 10-9-201(1)(a)(1997)). A municipal planning commission shall ""prepare and recommend a general plan and amendments to the general plan; recommend zoning ordinances and maps\, amendments to zoning ordinances and maps; administer provisions of the zoning ordinance; recommend subdivision regulations and amendments to those regulations; recommend approval or denial of subdivision applications; advise the legislative body of matters as the legislative body directs; hear or decide any matters that the legislative body designates\, including the approval or denial of\, or recommendations to approve or deny\, conditional use permits; exercise any other powers that are necessary to enable it to perform or function\, or delegated to it by the legislative body"" (UCA 10-9-204 (1997)).",Permanent. Retain until administrative need ends,Public,3 microfilm reels
26538,Laketown (Utah),Planning and zoning minutes,1979-,Chronological by year,"These are minutes of meetings and hearings held by the planning commission. ""Each municipality may enact an ordinance establishing a planning commission"" (UCA 10-9-201(1)(a)(1997)). A municipal planning commission shall ""prepare and recommend a general plan and amendments to the general plan; recommend zoning ordinances and maps\, amendments to zoning ordinances and maps; administer provisions of the zoning ordinance; recommend subdivision regulations and amendments to those regulations; recommend approval or denial of subdivision applications; advise the legislative body of matters as the legislative body directs; hear or decide any matters that the legislative body designates\, including the approval or denial of\, or recommendations to approve or deny\, conditional use permits; exercise any other powers that are necessary to enable it to perform or function\, or delegated to it by the legislative body"" (UCA 10-9-204 (1997)).",Permanent. Retain until administrative need ends,Public,1 microfilm reel
26603,Stansbury Park Improvement District (Utah),Minutes,1972-,Chronological,"These are the minutes of regular\, special\, and emergency meetings of official municipal committees\, boards\, and task forces. UCA 52-4-7(1) (2009) requires that written minutes be kept of all open meetings. These minutes shall include: ""the date\, time and place of the meeting; the names of members present and absent; the substance of all matters proposed\, discussed\, or decided\, and a record\, by individual member\, of votes taken; the names of all citizens who appeared and the substance in brief of their testimony; and any other information that any member requests be entered in the minutes."" Minutes are also required to be kept for all closed meetings in accordance with UCA 52-4-7(2) (2010) and to include: ""the date\, time and place of the meeting; the names of all others present except when such disclosure would infringe on the confidence necessary to fulfill the original purpose of closing the meeting."" They may also include an official agenda. (See also Internal committee records).",Permanent. Retain until administrative need ends,Public,12 microfilm reels
27334,Sterling (Utah),Council minutes,1946-,Chronological.,"These are the minutes of regular\, special\, and emergency meetings of official municipal committees\, boards\, and task forces. UCA 52-4-7(1) (1997) requires that written minutes be kept of all open meetings. These minutes shall include: ""the date\, time and place of the meeting; the names of members present and absent; the substance of all matters proposed\, discussed\, or decided\, and a record\, by individual member\, of votes taken; the names of all citizens who appeared and the substance in brief of their testimony; and any other information that any member requests be entered in the minutes."" Minutes are also required to be kept for all closed meetings in accordance with UCA 52-4-7(2) (1997) and to include: ""the date\, time and place of the meeting; the names of all others present except when such disclosure would infringe on the confidence necessary to fulfill the original purpose of closing the meeting."",They may also include an official agenda. (See also Internal committee records).",Permanent. Retain until administrative need ends,Public,1.00 cubic foot 3 microfilm reels
27433,Vineyard (Utah),Town Homestead Design Review Committee (HDRC) meeting minutes,2006-,Chronological,"These are the minutes of regular\, special\, and emergency meetings of official municipal committees\, boards\, and task forces. UCA 52-4-7(1) (1997) requires that written minutes be kept of all open meetings. These minutes shall include: ""the date\, time and place of the meeting; the names of members present and absent; the substance of all matters proposed\, discussed\, or decided\, and a record\, by individual member\, of votes taken; the names of all citizens who appeared and the substance in brief of their testimony; and any other information that any member requests be entered in the minutes."" Minutes are also required to be kept for all closed meetings in accordance with UCA 52-4-7(2) (1997) and to include: ""the date\, time and place of the meeting; the names of all others present except when such disclosure would infringe on the confidence necessary to fulfill the original purpose of closing the meeting."",They may also include an official agenda. (See also Internal committee records).",Permanent. Retain until administrative need ends,Public,1 microfilm reel
27727,Uintah Animal Control and Shelter Special Service District (Utah),Administrative Control Board meeting minutes,2006-,Chronological,"These minutes are the official record of the proceedings of regularly scheduled\, special and emergency administrative control board meetings. They are adopted and approved by the District board during their next meeting. The minutes include the date\, time\, and meeting place; members present and absent; substance of all matters proposed\,discussed\, or decided\, and record\, by individual member\,of votes taken; the names of citizens who appeared and the substance of their testimony; any other information that any member requests be entered in the minutes.",Permanent. Retain until administrative need ends,Public,
27903,Utah Navajo Trust Fund,Board of Trustees minutes,1992-,Chronological.,"The Board of Trustees consists of the State Treasurer\, State Finance Division director\, and a governor's appointee. The board is the second and final level of approval for project proposals to be funded through the Utah Navajo Trust Fund. Each month the board meets to consider projects which were approved by the Dineh Committee. Board minute books include agenda\, copies of proposals\, monthly financial statements\, and votes by board members.",Retain permanently,Public,
28295,Salem (Utah),City Council minutes,1886-,Chronological by council meeting date.,"These minutes are the official record of the proceedings of regularly scheduled\, special and emergency council meetings. They are adopted and approved by the council during their next public meeting. The minutes include the date\, time\, and meeting place; members present and absent; ""the substance of all matters proposed\, discussed\, or decided\, and record\, by individual member\, of votes taken; the names of citizens who appeared and the substance in brief of their testimony; any other information that any member requests be entered in the minutes"" in accordance with UCA 52-4-7 (1997).",Permanent. Retain until administrative need ends,Public,
28577,Department of Health and Human Services. Community Health and Well-Being. Division of Population Health. Office of Emergency Medical Services and Preparedness.,Trauma System Advisory Committee meeting minutes,1981-2014.,Chronological,"Approved minutes of an open meeting are the official record of the meeting of a public body. Contained in or with the minutes shall be the substance of all matters proposed\, discussed or decided and votes taken (Utah Code 52-4-203(2014)). This includes the agenda\, notices\, and any public materials distributed at the meeting.",Permanent. Retain for 5 year(s),Public,
28639,Levan (Utah),Public utility bond and loan records,1911-1938; 1961.,Generally chronological by date of document.,"This series contains records documenting the process of financing large municipal projects\, particularly water and power systems. These projects include the construction of a ""water works system"" in 1911-1912\, the creation and operation of an ""electric power system"" in 1921-1922\, and ""replacing\, extending\, repairing\, and improving"" the town water system in the mid-1930's. The first two projects involved bonding\, but the improvement project for the water system in the 1930's also included a PWA loan for the project. The records in the series include minutes of town board meetings in which the bonds or loans were discussed\, ordinances and resolutions adopted to authorize bonding or application for a loan\, along with a few other bond related documents. The minutes and ordinances found in this series were filed separately from other minutes and ordinances\, so they may represent the only copy of those documents. The series also includes some records related to the acquisition of water,rights and other miscellaneous documents.",,Public,0.20 cubic foot
28704,Lynndyl (Utah),Council minutes,1945-,Chronological by meeting date.,"Approved minutes of an open meeting are the official record of the meeting of a public body. Contained in or with the minutes shall be the substance of all matters proposed\, discussed or decided and votes taken (Utah Code 52-4-203(2014)). This includes the agenda\, notices\, and any public materials distributed at the meeting.",Permanent. Retain until administrative need ends,Public,0.90 cubic foot
28875,Richfield (Utah),Planning Commission minutes,1975-,Chronological by meeting date.,"Approved minutes of an open meeting are the official record of the meeting of a public body. Contained in or with the minutes shall be the substance of all matters proposed\, discussed or decided and votes taken (Utah Code 52-4-203(2014)). This includes the agenda\, notices\, and any public materials distributed at the meeting.",Permanent. Retain until administrative need ends,Public,
28886,Sandy City (Utah). Community Development. Planning Commission,Meeting agendas,1978-1999.,Chronological by meeting date.,This series contains the printed agendas for commission meeting.,,Public,0.35 cubic foot
28894,Weber County (Utah). Superintendent of Public Schools,Third School District records,1870-1878.,Chronological.,"This series contains minutes and financial records from the Weber County 3rd School District in Ogden.,Approved minutes of an open meeting are the official record of the meeting of a public body. Contained in or with the minutes shall be the substance of all matters proposed\, discussed or decided and votes taken (Utah Code 52-4-203(2014)). This includes the agenda\, notices\, and any public materials distributed at the meeting.",,Public,0.20 cubic foot
28974,Department of Veterans and Military Affairs. Veterans' Advisory Council,Meeting minutes,2000-,Chronologically.,"Minutes provide a written record of meetings held by the Veteran's Advisory Council to advise the agency's Executive Director on veteran's issues (Utah Code 71-8-4(1)(2016)). The council must meet at least once every three months to provide insight and input on veteran's issues throughout the state and any federal concerns that would affect local veterans. Minutes document the substance of all matters proposed\, discussed or decided\, and votes taken\, and may include the agenda\, notices\, and any public materials distributed at the meeting.",Permanent. Retain for 5 year(s),Public,
29557,Kearns Improvement District (Utah),Board meeting minutes,1958-,Chronological,"These records are minutes of regular\, special and emergency meetings of the Board of Trustees for the Kearns Improvement District. Records are kept in accordance with Utah Code 52-4-203(2) (2017) and 52-4-206(3) (2010). Records may also included the agenda and supporting documentation.",Retain permanently,Public,
80091,University of Utah (Utah),Administrative council minutes,undated,Chronological,"Records created by a committee or conference\, including advisory committees\, relating to executive establishment\, organization\, membership\, and policy. Includes agenda\, meeting minutes\, final reports\, and related records documenting the accomplishments of official boards and committees. May include audio and video recordings if minutes are not taken.",Permanent. Retain for 3 year(s),Public,
81472,Utah Tech University (Utah),St. George State Board of Education/Board of Higher Education Minutes,undated,Chronological,"Records created by a committee or conference\, including advisory committees\, relating to executive establishment\, organization\, membership\, and policy. Includes agenda\, meeting minutes\, final reports\, and related records documenting the accomplishments of official boards and committees. May include audio and video recordings if minutes are not taken.",Retain permanently,Public,
1218,School Study Commission,School needs records,1963-,Chronological.,"The committee was appointed by the Governor to undertake a study of the public school system to determine what kind of basic educational program was needed by the State without detriment to financial condition of the State. The records include meeting minutes\, correspondence\, worksheets\, background information and reports.",Permanent. Retain until administrative need ends,Public,1.00 cubic foot 3 microfilm reels
12653,Utah Board of Higher Education,Institutional policy and procedures manuals,1969-,Alphabetical by name of institution,Policies and procedures that govern the operation and administration of various programs within the organization. This series consists of the policies and procedures of all higher education institutions and are used for reference.,Permanent. Retain until administrative need ends,Public,
14658,Department of Natural Resources. Division of Wildlife Resources,Policies and procedures,1975-,Chronological,Policies and procedures that govern the operation and administration of various programs within the organization.,Permanent. Retain until administrative need ends,Public,
14774,Insurance Department,Policy and procedures files,1975-,Numerical by policy number,Policies and procedures that govern the operation and administration of various programs within the organization.,Permanent. Retain until superseded,Public,
21225,Utah Office for Victims of Crime,Policies and procedures manual,1985-,Chronological by issue date,The Policies and Procedures manual governs the agency's daily operations and requirements for the programs administrated by Crime Victim Reparations.,Permanent. Retain until superseded,Public,
22398,Career Service Review Office,Grievance and appeal procedures manuals,1989-,Chronological.,"This manual contains information pertaining to statutory provisions\, administrative rules\, grievance and appeal procedures\, review board\, Government Records Access and Management Act (GRAMA)\, time frames\, and glossary and are created for state employees filing grievances.",Permanent. Retain until administrative need ends,Public,0.20 cubic foot
24510,Jordan Valley Water Conservancy District (Utah),Policies and procedures manual,2002-,Alphabetical by subject,"These are records documenting the formulation and adoption of policies and procedures for the function of the office or department. Includes narrative or statistical reports and related correspondence on program activities\, mission statement\, studies regarding department or office operations\, circular letters or directives\, and records related to significant events in which the department or office participated.",Permanent. Retain until administrative need ends,Public,
25378,Department of Natural Resources. Division of Water Resources,Director's administrative records,1967-,"Alphabetical by subject, thereunder chronological","These records detail the general activities of the Director and his support staff\, and document the director's role in agency workings\, activities\, programs and projects. Included are correspondence\, audits\, proposals\, appointments\, legislative bills and general personnel information. Also includes records of programs and projects the Director is directly involved in\, such as water education; drought review; water conservation; Great Salt Lake\, West Desert\, wilderness issues and correspondence concerning general activities in Utah's eight river basins.",Retain for 8 year(s),Public,
25743,"Department of Natural Resources. Division of Forestry, Fire and State Lands",Policies and procedures manual,1995-,"By category: administration, fire, lands, forestry; thereunder numerically by policy number","The Division of Forestry\, Fire and State Lands creates a policies and procedures manual to govern the administration of various programs within the organization. Records are kept in loose leaf binders from which they are removed and filed separately as they are superseded or revised.",Permanent. Retain for 10 year(s) after superseded,Public,
26368,Department of Workforce Services. Workforce Development Division,Policies and procedures manuals,1997-,Chronological.,Manuals containing policies and procedures that govern the operation and administration of the various programs within the organization.,Permanent. Retain for 9 year(s),Public,
27274,Spring City (Utah),Policies,1992-,None.,"These are records documenting the formulation and adoption of policies and procedures for the function of the office or department. Includes narrative or statistical reports and related correspondence on program activities\, mission statement\, studies regarding department or office operations\, circular letters or directives\, and records related to significant events in which the department or office participated.",Permanent. Retain until administrative need ends,Public,1 microfilm reel
27556,Department of Natural Resources. Division of Wildlife Resources,Rules and Regulations,1973-,,Records include rules and regulations for the division.,Retain permanently,Public,1 microfilm reel
28259,Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare.,Bureau of coverage and reimbursement policy director's files,1978-,Alphabetical by name,"These records document policies and procedures that BCRP uses to determine whether Medicaid recipients may receive certain Medicaid services. Records are also used to determine proper reimbursement for Medicaid providers and nursing facilities\, and to determine proper utilization of services. The series also includes administrative policies that BCRP uses to comply with federal statutes and state legislation. Records include policies\, procedures\, criteria\, reports\, legislation\, statutes\, utilization review\, correspondence\, memos\, hearing decisions\, legal cases\, etc.",Permanent. Retain for 5 year(s),Public,
59913,Department of Corrections. Division of Administrative Services,Policy and procedures,1978-,Alphabetical by subject,"These are policies and procedures that govern the operation and the administration of various programs in the department. These are not all-inclusive since Corrections separated from the Department of Social Services in 1984. These include memos\, sample letters and forms stating procedures to be followed by employees and the type of policy/procedure to be followed. An imaged version",Permanent. Retain for 40 year(s),Public,
905,Department of Human Services,Employee training guidebook,1974-2009.,Alphanumerical,Policies and procedures that govern the operation and administration of various programs within the organization.,,Public,1 microfilm reel
12380,Department of Health. Division of Medicaid and Health Financing. Bureau of Financial Services,"Claims Processing Assessment System annual procedure, plans, and monthly progress reports",1986-2014.,Chronological,Policies and procedures that govern the operation and administration of various programs within the organization.,Permanent. Retain for 1 year(s),Private,
82120,Department of Health. Division of Community and Family Health Services,Policy and procedures manual,1988-2006.,none,These are policies and procedures that govern the operation and administration of various programs.,Permanent. Retain until superseded,Public,
25650,Division of Human Resource Management,Classification manuals,1988-,Chronological on Department G drive under data/dhrmdocs/class/manual.,"These records document the logic\, standards\, and procedures which are followed by Department employees in classifying jobs and positions\, one of the Department's key functions. Records are created by the Department for field office staff use\, and include manuals such as ""Classification Manual and Business Practices\,"" ""Position Classification Grievance Processing Desk Manual\,"" and related classification manuals.",Permanent. Retain until superseded,Public,
21833,Park City (Utah). City Attorney,Electronic attorney files,1993-,Alphabetical,"These are all attorney records that are in electronic form. These files include attorney computer work product\, attorney/client correspondence\, attorney and Legal Department e-mail\, and all electronic back-up files of the Legal Department.",,Protected,
1611,Salt Lake City (Utah). City Council,Correspondence,1944-,Alphanumerical,"Correspondence documents the administration or management of the Salt Lake City Commission\, organization\, it's policies\, procedures and achievements.",Permanent. Retain until administrative need ends,Public,
5685,Ogden (Utah). Mayor,Correspondence,1891-,Alphanumerical.,Incoming and outgoing mail relating to city Administrative functions and matters.,Retain permanently,Public,4.00 cubic feet 30 microfilm reels
81060,Department of Agriculture and Food,Policy and procedures files,2004-,none,"Records created by agency administration to document the research\, creation and application of agency programs\, policies and procedures. May include correspondence\, policy and program case files\, and executive files documenting leadership roles and decision making processes.",Permanent. Retain for 3 year(s),Public,
29924,Green Hills Estates Water and Sewer Improvement District (Utah),Policies and procedures,1983-,Chronological.,These records include adopted policies and procedures for the district. Both current and previous versions of policies and procedures are included.,Permanent. Retain for 3 year(s),Public,
380,Secretary of State,Incorporation correspondence,1960-1971.,"Chronological, thereunder alphabetical.",This series contains correspondence between the Secretary of State and corporations pertaining to filing documents and providing current status of corporations. Also included are lists of suspended corporations and a small amount of correspondence not related to corporations.,,Public,8.00 cubic feet
30023,Board of Education,"Redevelopment, Community, and Economic Development Agencies",1999-2024.,"Alphabetical by city, thereunder by project name","These records document Utah State Board of Education review of and participation in development projects throughout the state. Project records document Board direction to USBE voting representatives on development project Boards and may include project plans\, public meeting notices\, draft budgets\, blight studies\, final approved ordinances/resolutions adopting the projects\, and ongoing updates from RDA/CDA/EDAs.",Permanent. Retain for 3 year(s),Public,
24026,State Records Committee,Policy and program correspondence,1998-,Chronological,These documents contain correspondence regarding State Records Committee business and issues involving the Government Records Access and Management Act. Information includes incoming correspondence which asks for information or which involves records requests not resulting in appeal hearing requests. Outgoing correspondence includes records answering questions or dealing with significant Committee business and policies.,Permanent. Retain until administrative need ends,Public,
30237,Provo (Utah),Youth Government/Youth City Council historical records,1990-,Chronological by council meeting date.,"These records relate to the Youth Council program in Provo City (previously called Youth Government). Records may include photographs\, participant and volunteer rosters\, meeting minutes\, budget documents\, press releases\, news articles\, correspondence\, and other print materials which document the program.",Retain permanently,Public,
30342,Provo (Utah). Mayor,Provo City Capital Improvement Plans,2004-,Chronological.,"This records document the capital improvement planning for Provo City. Records project descriptions including project area maps\, related plans or policies and consequences of delaying projects\, estimated costs\, and proposed budgets.",Retain permanently,Public,
30518,Provo (Utah). Redevelopment Agency,Provo Courthouse planning and development correspondence,1985-1990.,Chronological.,"These records contain correspondence related to the financing and construction of the former 4th District courthouse located in Provo\, Utah. The records provide information about the executive decision making process regarding project planning and development.",Retain permanently,Public,
30758,Spanish Fork (Utah),Community development project files,1958-,Alphabetical by project name.,"This series contains various project files for development projects in Spanish Fork City. Project files may include agreements\, financial planning documents\, project specifications\, and correspondence.",Retain permanently,Protected,
961,Department of Transportation,Commission minutes,1909-,Chronological.,"Minutes of open and closed committee and board meetings as required by UCA 52-4-203 (2014)\, et seq. ""Written minutes shall be kept of all open meetings"" UCA 52-4-203 (2013). May include agenda\, meeting minutes\, transcripts\, and other supporting documentation.",Permanent. Retain for 5 year(s),Public,2.00 cubic feet
1670,Office of the State Auditor,State association of auditors proceedings records,1929-,Alphanumerical,"Records created by a committee or conference\, including advisory committees\, relating to executive establishment\, organization\, membership\, and policy. Includes agenda\, meeting minutes\, final reports\, and related records documenting the accomplishments of official boards and committees. May include audio and video recordings if minutes are not taken.",Retain permanently,Public,
2846,Department of Natural Resources. Board of State Parks.,Committee minutes,1957-,Alphanumerical,"Records created by a committee or conference\, including advisory committees\, relating to executive establishment\, organization\, membership\, and policy. Includes agenda\, meeting minutes\, final reports\, and related records documenting the accomplishments of official boards and committees. May include audio and video recordings if minutes are not taken.",Permanent. Retain for 3 year(s),Public,5.00 cubic feet
3803,Brigham City (Utah). City Council,Minutes,1875-,Chronological according to date of entry.,"The Brigham City council is responsible for exercising the community's legislative and executive powers (see Utah Code Unannotated \, 1992\, 10-3-101). The council\, which has traditionally met weekly\, consists of a mayor and five council members who are responsible for all aspects of town management. The council appoints municipal officials\, levies taxes\, manages community finances\, maintains public services and utilities\, regulates business activity\, and has carried out many plans and projects for community development and improvement. In addition to city council members\, a number of other city officers attend council meetings. The minutes identify those present and summarize the discussion and activity at each council meeting. They are approved and signed by the mayor and city recorder. Copies of many ordinances and resolutions are also included in the minutes.,Approved minutes of an open meeting are the official record of the meeting of a public body. Contained in or with the minutes shall be the substance of all matters proposed\, discussed or decided and votes taken (Utah Code 52-4-203(2014)). This includes the agenda\, notices\, and any public materials distributed at the meeting.",Permanent. Retain until administrative need ends,Public,17 microfilm reels
5316,Ogden (Utah). City Council,Minutes,1851-,Chronological by meeting date.,"These are the official records of the proceedings of regularly scheduled\, special and emergency council meetings. Includes date\, time\, and place of meeting\, name of members in attendance and those absent\, a record of subjects discussed\, statements of intent\, and a record of action taken.",Retain permanently,Public,36.10 cubic feet 9 microfilm reels
10209,Clearfield (Utah). Public Works Department,Planning Commission minutes,1955-,Chronological,These minutes are of meetings and hearings held by the Planning Commission. This commission decides on matters concerning zoning and master plan considerations.,Permanent. Retain for 10 year(s),Public,
10271,Murray (Utah),Insurance Commission minutes,1990-,Chronological,"These are the official minutes of regular\, special\, and emergency meetings of municipal committees\, boards\, and task forces.",Permanent. Retain for 20 year(s),,
10619,Bear River (Utah),Town board minutes,1886-,Chronological.,"The minutes of the Bear River City town board summarize the meetings held by the town's governing body. The board consists of a president (mayor) and four trustees or board members\, and is responsible for exercising the community's legislative and executive powers (see Utah Code\, Unannotated\, 1991\, 10-3-101). The board is responsible for appointing town officers\, levying taxes and passing city ordinances. The Bear River town board met monthly to carry out these responsibilities and to discuss community affairs. Matters relating to irrigation dominated their discussion for many decades. The minutes document appointments for town offices and the board's discussion of problems which came up\, such as cattle roaming in the streets and delinquent water taxes. The board planned new developments such as paving the streets and installing a sewer system. They discussed the maintenance of town property such as the cemetery and the park. In later years the board approved things like boy scout proj,ects or community events in the park. In 1998 they approved the land management and development code.",Retain permanently,Public,3 microfilm reels
10680,Midvale (Utah),Minutes,1909-,Chronological,"These are the official minutes of regular\, special\, and emergency meetings of municipal committees\, boards\, and task forces.",Retain permanently,Public,4 microfilm reels
10959,Department of Public Safety. Communications Bureau,Manager retreat minutes,1988-,Chronological,"The Communications Bureau holds semi-annual retreats for the managers of the six dispatch centers which it operates. These records are comprised of the minutes of the meetings\, providing a record of persons in attendance and the issues discussed at the meetings.",Permanent. Retain for 5 year(s),Public,
11088,Davis County (Utah). Library,Library Board Updates,1991-2021.,Chronological,Monthly updates on library operations provided to the Library Board of Directors as a monthly communication to inform the board on matters which do not merit discussion during board meetings. Include date and information on aspects of library operations.,Permanent. Retain until administrative need ends,Private,
11425,Intermountain Power Agency (Utah),Minute books of the IPA committees,undated,None,"These are the minutes of regular\, special\, and emergency meetings of official municipal committees\, boards\, and task forces. UCA 52-4-7(1) (2009) requires that written minutes be kept of all open meetings. These minutes shall include: ""the date\, time and place of the meeting; the names of members present and absent; the substance of all matters proposed\, discussed\, or decided\, and a record\, by individual member\, of votes taken; the names of all citizens who appeared and the substance in brief of their testimony; and any other information that any member requests be entered in the minutes."" Minutes are also required to be kept for all closed meetings in accordance with UCA 52-4-7(2) (2010) and to include: ""the date\, time and place of the meeting; the names of all others present except when such disclosure would infringe on the confidence necessary to fulfill the original purpose of closing the meeting."" They may also include an official agenda.",Permanent. Retain until administrative need ends,Protected,
11539,Municipal Power Agency (Utah),Board of Directors meeting minutes,1980-,Chronological by meeting date.,"These are the minutes of regular\, special\, and emergency meetings of official municipal committees\, boards\, and task forces. UCA 52-4-7(1) (2009) requires that written minutes be kept of all open meetings. These minutes shall include: ""the date\, time and place of the meeting; the names of members present and absent; the substance of all matters proposed\, discussed\, or decided\, and a record\, by individual member\, of votes taken; the names of all citizens who appeared and the substance in brief of their testimony; and any other information that any member requests be entered in the minutes."" Minutes are also required to be kept for all closed meetings in accordance with UCA 52-4-7(2) (2010) and to include: ""the date\, time and place of the meeting; the names of all others present except when such disclosure would infringe on the confidence necessary to fulfill the original purpose of closing the meeting."" They may also include an official agenda. (See also Internal committee records).",Retain permanently,Public,0.20 cubic foot
11860,Farmington (Utah),Council minutes,1906-,Generally chronological by meeting date.,"These are the official record of the proceedings of regularly scheduled\, special and emergency council meetings. Includes date\, time\, and place of meeting\, name of members in attendance and those absent\, a record of subjects discussed\, statements of intent\, and a record of action taken.",Retain permanently,Public,42 microfilm reels
11976,Utah Board of Higher Education,Audit review subcommittee agenda,1978-,Chronological,"Records created by a committee or conference\, including advisory committee's relating to executive establishment\, organization\, membership\, and policy. Includes agenda\, meeting minutes\, final reports\, and related records documenting the accomplishments of official boards and committees. This committee reviews audits and makes recommendations concerning operations of the institutions. Information includes audit reports\, reports on assignments made by the committee\, and information reports on the audit status at each institution. There is an index or finding aid for this record series.",Permanent. Retain for 3 year(s),Public,
12281,Magna Mosquito Abatement District (Utah),Minutes,undated,Chronological,"These are the official minutes of regular\, special\, and emergency meetings of municipal committees\, boards\, and task forces.",Retain permanently,Public,
12495,Millville (Utah),Council minutes,1906-,Generally chronological or reverse chronological by meeting date.,"These are the official record of the proceedings of regularly scheduled\, special and emergency council meetings. Includes date\, time\, and place of meeting\, name of members in attendance and those absent\, a record of subjects discussed\, statements of intent\, and a record of action taken.",Retain permanently,Public,5 microfilm reels
12640,Board of Regents (Utah). Higher Education Assistance Authority,Board and meetings records,1977-,Chronological by fiscal year,"Records created by a committee or conference\, including advisory committee's relating to executive establishment\, organization\, membership\, and policy. May include agenda\, meeting minutes\, final reports\, and related records documenting the accomplishments of official boards and committees.",Permanent. Retain for 1 year(s),Public,
12908,Board of Education. Office of Education. Services for At-Risk Students,Utah State Board of Education Advisory Committee for the Handicapped (USBEACH) minutes,ca._1990-,Chronological by meeting date,"This series includes the official minutes of the USBEACH meetings. These minutes are retained within the Services for At-Risk Students Section within the State Office of Education. The minutes document the people present at the meeting\, date of meeting\, items discussed\, and the decisions made or directives issued there.",Permanent. Retain for 3 year(s),Public,
12961,Board of Education. Office of Education. Child Nutrition Section,Leadership meeting files,1987-,Chronological by meeting date,"On a periodic basis\, the Child Nutrition Program Section holds meetings with school district personnel who are responsible for school lunch programs in the districts. These meetings are held on a regional basis within the state. The records include the minutes of the meetings and any handouts which are printed for distribution at the meetings.",Retain for 3 year(s),Public,
13266,South Utah Valley Solid Waste District (Utah),Minutes,undated,Chronological,"These are the minutes of regular\, special\, and emergency meetings of official municipal committees\, boards\, and task forces. UCA 52-4-7(1) (2009) requires that written minutes be kept of all open meetings. These minutes shall include: ""the date\, time and place of the meeting; the names of members present and absent; the substance of all matters proposed\, discussed\, or decided\, and a record\, by individual member\, of votes taken; the names of all citizens who appeared and the substance in brief of their testimony; and any other information that any member requests be entered in the minutes."" Minutes are also required to be kept for all closed meetings in accordance with UCA 52-4-7(2) (2010) and to include: ""the date\, time and place of the meeting; the names of all others present except when such disclosure would infringe on the confidence necessary to fulfill the original purpose of closing the meeting."" They may also include an official agenda. (See also Internal committee records).",Retain permanently,Public,
13742,Lehi (Utah),Council minutes,1853-,Chronological,"These are the official record of the proceedings of regularly scheduled\, special and emergency council meetings. Includes date\, time\, and place of meeting\, name of members in attendance and those absent\, a record of subjects discussed\, statements of intent\, and a record of action taken. In the first book of minutes there is a small diary of a man crossing the plains west in 1853. In the second book of minutes the first part of the book is water damaged and the information is lost (1877 to 1882).",Retain permanently,Public,7 microfilm reels
14345,Department of Workforce Services. Division of Housing and Community Development,Targeted Allocation Fund Board minutes,1994-,Chronological,"This series consists of the minutes\, agenda\, executive summaries of funding requests\, and any related documents or supporting materials associated with the meetings of the Targeted Allocation Fund Board. The records are maintained in order to document the history of the Targeted Allocation Fund Board and its decisions or conclusions. Information includes names of persons present\, dates of meetings\, items considered\, decisions reached\, and projects approved.",Permanent. Retain for 5 year(s),Public,
14403,Department of Corrections. Adult Probation and Parole. Region 3. Administration and Salt Lake Office,Parole staff meeting minutes,1988-,Chronological,"These are the minutes of the Parole Staff. They include the date and time of the meeting\, the agenda\, the number of attendees\, a summary of issues discussed or proposed\, and a record of any votes taken during the meeting.",Permanent. Retain for 5 year(s),Public,
14496,Department of Workforce Services. Division of Housing and Community Development,Governor's Housing Development Advisory Council minutes,1984-,Chronological.,"This series contains audio recordings\, minutes\, agenda\, and any related documents or materials associated with the meetings of the Governor's Housing Development Advisory Committee. The information is maintained in order to document the history of the committee. Information includes names of persons present\, dates of meetings\, items discussed\, and decisions or conclusions reached.",Permanent. Retain for 5 year(s),Public,
14846,Department of Workforce Services. Office of Child Care,Employer Task Force minutes,1993-2005.,Chronological,"These minutes\, agency\, and any related documents or supporting materials associated with the meetings of the Office of Child Care Employer Task Force document the history of the task force and its conclusions or recommendations. Information includes names of persons present\, meeting dates\, items considered\, and conclusions reached or recommendations made.",Permanent. Retain for 5 year(s),Public,
14959,Millville (Utah),Minutes,undated,,"These are the official minutes of regular\, special\, and emergency meetings of municipal committees\, boards\, and task forces.",Retain permanently,Public,
15875,Provo (Utah). City Council,Council business files,undated,,"These files contain copies of documents that council received as exhibits for regular or special city council meetings. They include copies of agenda\, copies of ordinances and resolutions\, special reports\, and related correspondence. These files are also known as Council Exhibit Files and Council Agenda Files.",Retain permanently,Public,
16633,University of Utah (Utah),University of Utah Board of Trustees' minutes,1986-,Chronological,"These are the minutes and the meeting files of the University of Utah Board of Trustees\, the body that sets the policies and goals of the University. The University of Utah Board of Trustees was formerly known as the University of Utah Institutional Council. The name was changed in May of 1991.",Permanent. Retain for 25 year(s),Public,
17142,Perry (Utah),Council minutes,1911-,Chronological,,Permanent. Retain for 1 year(s),Public,2 microfilm reels
17619,Department of Human Services.$bDivision of Substance Abuse and Mental Health.$bState Hospital,Minutes,1894-2015.,,"Minutes of the State Hospital provide a treasures report\, monthly report\, secretaries report and financial reports along with miscellaneous business.",,Private,2 microfilm reels
18082,West Valley City (Utah). Department of Administration,Redevelopment Agency minutes,1980-,Chronological,"These are the minutes of regular\, special\, and emergency meetings of official municipal committees\, boards\, and task forces. UCA 52-4-7(1) (2009) requires that written minutes be kept of all open meetings. These minutes shall include: ""the date\, time and place of the meeting; the names of members present and absent; the substance of all matters proposed\, discussed\, or decided\, and a record\, by individual member\, of votes taken; the names of all citizens who appeared and the substance in brief of their testimony; and any other information that any member requests be entered in the minutes."" Minutes are also required to be kept for all closed meetings in accordance with UCA 52-4-7(2) (2010) and to include: ""the date\, time and place of the meeting; the names of all others present except when such disclosure would infringe on the confidence necessary to fulfill the original purpose of closing the meeting."" They may also include an official agenda.",Retain permanently,Public,
18089,West Valley City (Utah). Department of Administration,Building Authority minutes,1980-,Chronological,"These are the minutes of regular\, special\, and emergency meetings of official municipal committees\, boards\, and task forces. UCA 52-4-7(1) (2009) requires that written minutes be kept of all open meetings. These minutes shall include: ""the date\, time and place of the meeting; the names of members present and absent; the substance of all matters proposed\, discussed\, or decided\, and a record\, by individual member\, of votes taken; the names of all citizens who appeared and the substance in brief of their testimony; and any other information that any member requests be entered in the minutes."" Minutes are also required to be kept for all closed meetings in accordance with UCA 52-4-7(2) (2010) and to include: ""the date\, time and place of the meeting; the names of all others present except when such disclosure would infringe on the confidence necessary to fulfill the original purpose of closing the meeting."" They may also include an official agenda.",Retain permanently,Public,
18752,Ogden (Utah). City Recorder,Mayor Administrative Review business files,1992-,Numerical by file and document numbers,"These files contain copies of documents that council received as exhibits for regular or special city council meetings. They include copies of agenda\, copies of ordinances and resolutions\, special reports\, and related correspondence. These files are also known as Council Exhibit Files and Council Agenda Files.",Retain permanently,Public,
18787,North Ogden (Utah),Board of Adjustment minutes and index,undated,,"These minutes document all meetings of the Board of Adjustment. The board consists of ""five members and whatever alternate members that the chief executive officer considers appropriate"" (UCA 10-9-701(2)(a) (1997)). The duties of the Board of Adjustment are to hear and decide on ""appeals from zoning decisions applying the zoning ordinance; special exceptions to the terms of the zoning ordinance; and variances from the terms of the zoning ordinance"" (UCA 10-9-703(1) (1997)). The minutes are used to document requests\, discussions\, and decisions of the Board.",Retain permanently,Public,
19546,Constitutional Revision Commission,Minutes,1968-,"Chronological by year, there under grouped by commission or subcommittee, thereunder by date.","Minutes of open and closed committee and board meetings as required by UCA 52-4-203 (2014)\, et seq. ""Written minutes shall be kept of all open meetings"" UCA 52-4-203 (2013). May include agenda\, meeting minutes\, transcripts\, and other supporting documentation.",Permanent. Retain until administrative need ends,Public,1 microfilm reel
19962,Governor's Office of Economic Opportunity. Procurement Assistance,Meeting minutes and newsletters,1985-,Chronological,"These records document staff meeting minutes\, newsletters\, and similar data that illustrate the history of the Procurement Outreach office.",Permanent. Retain for 5 year(s),Public,
20564,Santa Clara (Utah),Council minutes,undated,Chronological.,"These minutes are the official record of the proceedings of regularly scheduled\, special and emergency council meetings. They are adopted and approved by the council during their next public meeting. The minutes include the date\, time\, and meeting place; members present and absent; ""the substance of all matters proposed\, discussed\, or decided\, and record\, by individual member\, of votes taken; the names of citizens who appeared and the substance in brief of their testimony; any other information that any member requests be entered in the minutes"" in accordance with UCA 52-4-7 (1997).",Retain permanently,Public,
21547,Park City (Utah). Planning,Minutes of the board of appeals and examiners,1980-,Chronological.,These are the minutes of the proceedings of regular and special meetings of the Board of Appeals and Examiners. The Board is entrusted with the right to waive requirements of the building code. They are used in the determination of alternate methods or interpretations of the Uniform Building Code.,Retain permanently,Public,
21890,Central Utah Water Conservancy District (Utah),"Minutes of administrative, advisory, project meetings",1992-2023.,"Alphanumerical by project phase code, thereunder chronological by date.","These are the minutes of regular\, special\, and emergency meetings of official municipal committees\, boards\, and task forces. UCA 52-4-7(1) (2009) requires that written minutes be kept of all open meetings. These minutes shall include: ""the date\, time and place of the meeting; the names of members present and absent; the substance of all matters proposed\, discussed\, or decided\, and a record\, by individual member\, of votes taken; the names of all citizens who appeared and the substance in brief of their testimony; and any other information that any member requests be entered in the minutes."" Minutes are also required to be kept for all closed meetings in accordance with UCA 52-4-7(2) (2010) and to include: ""the date\, time and place of the meeting; the names of all others present except when such disclosure would infringe on the confidence necessary to fulfill the original purpose of closing the meeting."" They may also include an official agenda. (See also Internal committee records).",Retain permanently,Public,
22058,Davis County Mosquito Abatement District (Utah),Board minutes,1963-,Chronological,"These are the minutes of regular\, special\, and emergency meetings of official municipal committees\, boards\, and task forces. UCA 52-4-7(1) (2009) requires that written minutes be kept of all open meetings. These minutes shall include: ""the date\, time and place of the meeting; the names of members present and absent; the substance of all matters proposed\, discussed\, or decided\, and a record\, by individual member\, of votes taken; the names of all citizens who appeared and the substance in brief of their testimony; and any other information that any member requests be entered in the minutes."" Minutes are also required to be kept for all closed meetings in accordance with UCA 52-4-7(2) (2010) and to include: ""the date\, time and place of the meeting; the names of all others present except when such disclosure would infringe on the confidence necessary to fulfill the original purpose of closing the meeting."" They may also include an official agenda.",Retain permanently,Public,
22258,Howell (Utah),Council minutes,1941-1981; 1983-,Chronological by year,"These minutes are the official record of the proceedings of regularly scheduled\, special and emergency council meetings. They are adopted and approved by the council during their next public meeting. The minutes include the date\, time\, and meeting place; members present and absent; ""the substance of all matters proposed\, discussed\, or decided\, and record\, by individual member\, of votes taken; the names of citizens who appeared and the substance in brief of their testimony; any other information that any member requests be entered in the minutes"" in accordance with UCA 52-4-7 (1997). These minutes are taken from the time Howell Town was incorporated to the present. They are the minutes of town meetings usually held monthly.",Retain permanently,Public,
22308,Providence (Utah),Planning and zoning commission minutes,1982-,Chronological by year,"These are minutes of meetings and hearings held by the planning commission. ""Each municipality may enact an ordinance establishing a planning commission"" (UCA 10-9-201(1)(a)(1997)). A municipal planning commission shall ""prepare and recommend a general plan and amendments to the general plan; recommend zoning ordinances and maps\, amendments to zoning ordinances and maps; administer provisions of the zoning ordinance; recommend subdivision regulations and amendments to those regulations; recommend approval or denial of subdivision applications; advise the legislative body of matters as the legislative body directs; hear or decide any matters that the legislative body designates\, including the approval or denial of\, or recommendations to approve or deny\, conditional use permits; exercise any other powers that are necessary to enable it to perform or function\, or delegated to it by the legislative body"" (UCA 10-9-204 (1997)).",Retain permanently,Public,1 microfilm reel
22342,Tremonton (Utah),City Council minutes,1922-,Chronological by year,"These minutes are the official record of the proceedings of regularly scheduled\, special and emergency council meetings. They are adopted and approved by the council during their next public meeting. The minutes include the date\, time\, and meeting place; members present and absent; ""the substance of all matters proposed\, discussed\, or decided\, and record\, by individual member\, of votes taken; the names of citizens who appeared and the substance in brief of their testimony; any other information that any member requests be entered in the minutes"" in accordance with UCA 52-4-7 (1997).",Permanent. Retain until administrative need ends,Public,4 microfilm reels
22348,Bear River Association of Governments (Utah),Board meeting minutes,1972-,Chronological by year,"These are the minutes of regular\, special\, and emergency meetings of official municipal committees\, boards\, and task forces. UCA 52-4-7(1) (2009) requires that written minutes be kept of all open meetings. These minutes shall include: ""the date\, time and place of the meeting; the names of members present and absent; the substance of all matters proposed\, discussed\, or decided\, and a record\, by individual member\, of votes taken; the names of all citizens who appeared and the substance in brief of their testimony; and any other information that any member requests be entered in the minutes."" Minutes are also required to be kept for all closed meetings in accordance with UCA 52-4-7(2) (2010) and to include: ""the date\, time and place of the meeting; the names of all others present except when such disclosure would infringe on the confidence necessary to fulfill the original purpose of closing the meeting."" They may also include an official agenda. (See also Internal committee records).",Retain permanently,Public,1 microfilm reel
22388,Garden City (Utah),Planning and zoning commission minutes,1974-,Chronological,"These are minutes of meetings and hearings held by the planning commission. ""Each municipality may enact an ordinance establishing a planning commission"" (UCA 10-9-201(1)(a)(1997)). A municipal planning commission shall ""prepare and recommend a general plan and amendments to the general plan; recommend zoning ordinances and maps\, amendments to zoning ordinances and maps; administer provisions of the zoning ordinance; recommend subdivision regulations and amendments to those regulations; recommend approval or denial of subdivision applications; advise the legislative body of matters as the legislative body directs; hear or decide any matters that the legislative body designates\, including the approval or denial of\, or recommendations to approve or deny\, conditional use permits; exercise any other powers that are necessary to enable it to perform or function\, or delegated to it by the legislative body"" (UCA 10-9-204 (1997)).",Retain permanently,Public,1 microfilm reel
22413,Newton Cemetery Maintenance District (Utah),Cemetery board meeting minutes,1962-,Chronological,"These are the minutes of regular\, special\, and emergency meetings of official municipal committees\, boards\, and task forces. UCA 52-4-7(1) (2009) requires that written minutes be kept of all open meetings. These minutes shall include: ""the date\, time and place of the meeting; the names of members present and absent; the substance of all matters proposed\, discussed\, or decided\, and a record\, by individual member\, of votes taken; the names of all citizens who appeared and the substance in brief of their testimony; and any other information that any member requests be entered in the minutes."" Minutes are also required to be kept for all closed meetings in accordance with UCA 52-4-7(2) (2010) and to include: ""the date\, time and place of the meeting; the names of all others present except when such disclosure would infringe on the confidence necessary to fulfill the original purpose of closing the meeting."" They may also include an official agenda.",Permanent. Retain until administrative need ends,Public,1 microfilm reel
22958,Legislature. Office of the Legislative Fiscal Analyst,Committee audio recordings,1992-,Chronological,"This series consists of audio tape recordings of the Appropriation Committee and Executive Committee. Access to these recordings is often requested for research purposes. The written meeting minutes are retained as part of Series 22952.,Records created by an official committee or board\, including advisory committees\, relating to executive establishment\, organization\, membership\, and policy. Includes agenda\, meeting minutes\, final reports\, and related records documenting the accomplishments of official boards and committees. May include audio and video recording.",Permanent. Retain for 5 year(s),Public,1.00 cubic foot
22987,Orem (Utah). City Manager,Youth City Council Advisory Commission meeting minutes,1982-,Chronological by date of meeting,"Minutes of regular\, special\, and emergency meetings of official municipal committees\, boards\, and task forces\, UCA 52-4-7(1) (1997) requires that written minutes be kept of all open meetings. These minutes shall include: ""the date\, time and place of the meeting; the names of members present and absent; the substance of all matters proposed\, discussed\, or decided\, and a record\, by individual member\, of votes taken; the names of all citizens who appeared and the substance in brief of their testimony; and any other information that any member requests be entered in the minutes."" Minutes are also required to be kept of all closed meetings in accordance with UCA 52-4-7(2) (1997) and to include; ""the date\, time and place of the meeting; the names of all others present except when such disclosure would infringe on the confidence necessary to fulfill the original purpose of closing the meeting."" They may also include an official agenda.",Permanent. Retain until administrative need ends,Public,
23007,Orem (Utah). City Manager,Board of Adjustment meeting minutes,1956-,Chronological by date of meeting,"These minutes document all meetings of the Board of Adjustment. The board consists of ""five members and whatever alternate members that the chief executive officer considers appropriate"" (UCA 10-9-701(2)(a) (1997)). The duties of the Board of Adjustment are to hear and decide on ""appeals from zoning decisions applying the zoning ordinance; special exceptions to the terms of the zoning ordinance; and variances from the terms of the zoning ordinance"" (UCA 10-9-703(1) (1997)). The minutes are used to document requests\, discussions\, and decisions of the Board. Information includes names and adressed of interested citizens\, names of board members and staff\, and decisions made.",Permanent. Retain until administrative need ends,Public,
23269,Brigham City (Utah). City Recorder,Board of Appeals minutes,1957-,Chronological,"These minutes are the official record of the proceedings of regularly scheduled\, special and emergency council meetings. They are adopted and approved by the council during their next public meeting. The minutes include the date\, time\, and meeting place; members present and absent; ""the substance of all matters proposed\, discussed\, or decided\, and record\, by individual member\, of votes taken; the names of citizens who appeared and the substance in brief of their testimony; any other information that any member requests be entered in the minutes"" in accordance with UCA 52-4-7 (1997).",Retain permanently,Public,
23353,Bear River (Utah),Planning commission minutes,1988-,Chronological.,"The planning commission minutes document the process by which the Bear River land management and development code was established. As outlined by Utah law (Utah Code\, Unannotated\, 1991\, 10-9-4; 201; 204; 302-304; 402)\, the planning commission prepared and recommended a general plan for community development and land use. After the plan had been presented at a public hearing and before the town board\, it became a guide for the planning commission to draft zoning ordinances. The land management and development code was adopted by the Bear River town board in March 1988. The Bear River Planning Commission minutes summarize the discussion at commission meetings as the commission completed this process.",Retain permanently,Public,1 microfilm reel
23380,Brigham City (Utah). Planning Commission,Minutes,1956-,Chronological.,"Utah law provides for the creation of municipal planning commissions to develop master plans for the physical development of the municipalities\, create official maps\, and approve all subdivisions and public construction (Laws of Utah\, 1945\, chapter 23). The Brigham City planning commission meets twice monthly. Planning commission meeting minutes provide the names of those present\, date and time of meeting\, and then present agenda of items to be discussed. The minutes summarize the planning commission's discussion. At each meeting the planning commission addresses public requests first and then addresses issues relating to general planning as time permits. While early minutes contain information about developing a master plan\, the bulk of information in more recent minutes is about specific development and subdivision requests. The planning commission has considered numerous conditional use permit requests or the requests of individuals to use their residences for business or commercial,purposes. Minutes for the 1990s include the city engineer's comments and meeting minutes for staff review as well as planning commission minutes. Staff review provides the approval of the building inspector and other concerned city officials before a matter is considered by the planning commission.",Retain permanently,Public,4 microfilm reels
23562,Nibley (Utah),Council minutes,1936-,Chronological,"These minutes are the official record of the proceedings of regularly scheduled\, special and emergency council meetings. They are adopted and approved by the council during their next public meeting. The minutes include the date\, time\, and meeting place; members present and absent; ""the substance of all matters proposed\, discussed\, or decided\, and record\, by individual member\, of votes taken; the names of citizens who appeared and the substance in brief of their testimony; any other information that any member requests be entered in the minutes"" in accordance with UCA 52-4-7 (1997). Also includes some minutes of the Planning and Zoning Commission and Board of Adjustment.",Permanent. Retain until administrative need ends,Public,
132,Department of Health and Human Services. Division of Aging and Adult Services,Policy and procedures manuals,1966-,Chronological.,The Policy and Procedures Manuals focus on the requirements and regulations of the agency.,Permanent. Retain for 5 year(s),Public,
7591,Schools for the Deaf and the Blind,Policies and procedures manuals,1984-,Chronological,Policies and procedures approved by the school administrator that govern the operation and administration of various programs in the Utah Schools for the Deaf and the Blind.,Permanent. Retain until superseded,Public,
11758,Department of Public Safety. Bureau of Forensic Services,Laboratory procedures,1993-,None,These manuals document policies and procedures. They contain directives used by laboratory personnel as criteria for performing scientific analyses regarding crimes while providing the detailed technical procedures for performing the analyses.,Permanent. Retain for 5 year(s),Public,4.00 cubic feet
12438,Tooele Valley Mosquito Abatement District (Utah),Policies and procedures,undated,Chronological,"These are manuals which indicate the responsibilities and guidelines on administrative policies\, operational procedures\, and rules and regulations.",Permanent. Retain until superseded,Public,
12551,Box Elder Mosquito Abatement District (Utah),Policies and procedures,undated,Chronological,"These are manuals which indicate the responsibilities and guidelines on administrative policies\, operational procedures\, and rules and regulations.",Retain permanently,Public,
13990,Department of Health and Human Services. Division of Juvenile Justice and Youth Services,Youth corrections program standards,1981-,Alphabetical by program name,Policies and procedures that govern the operation and administration of various programs within the organization.,Permanent. Retain until superseded,Public,
15276,"Wasatch Integrated Waste Management District (Davis County, Utah)",Policies and procedures,1992-,Chronological by year,"These are manuals which indicate the responsibilities and guidelines on administrative policies\, operational procedures\, and rules and regulations.",Retain permanently,Public,
15815,Elk Ridge (Utah),Policies and procedures,undated,,"These are manuals which indicate the responsibilities and guidelines on administrative policies\, operational procedures\, and rules and regulations.",Retain permanently,Public,
17948,St. George (Utah). Department of Administrative Services,Policies and procedures manuals,1988-,Alphabetical by subject,"These are records documenting the formulation and adoption of policies and procedures for the function of the office or department. Includes narrative or statistical reports and related correspondence on program activities\, mission statement\, studies regarding department or office operations\, circular letters or directives\, and records related to significant events in which the department or office participated.",Retain permanently,Public,
18509,Ogden (Utah). City Recorder,Policies and procedures,undated,,"These are records documenting the formulation and adoption of policies and procedures for the function of the office or department. Includes narrative or statistical reports and related correspondence on program activities\, mission statement\, studies regarding department or office operations\, circular letters or directives\, and records related to significant events in which the department or office participated.",Retain permanently,Public,
19754,Department of Health and Human Services. Office of Children with Special Healthcare Needs,Manuals,1980-,Alphabetical,"Provides a record of policies and procedures that govern the operation and administration of various programs within the Maternal and Infant Clinic. May contain: policy manuals\, final reports\, publications\, etc.",Permanent. Retain until superseded,Public,
21292,Park City (Utah). City Manager,Policy and procedures manuals,1986-,Chronological,"These are records documenting the formulation and adoption of policies and procedures for the function of the office or department. Includes narrative or statistical reports and related correspondence on program activities\, mission statement\, studies regarding department or office operations\, circular letters or directives\, and records related to significant events in which the department or office participated.",,Public,
22439,Marriott-Slaterville (Utah),Policies and procedures manuals,1999-,Chronological,"These are records documenting the formulation and adoption of policies and procedures for the function of the office or department. Includes narrative or statistical reports and related correspondence on program activities\, mission statement\, studies regarding department or office operations\, circular letters or directives\, and records related to significant events in which the department or office participated.",Permanent. Retain until administrative need ends,Public,
24781,Riverdale (Utah),Policies and procedures manuals,1946-,Chronological by year,"These are records documenting the formulation and adoption of policies and procedures for the function of the office or department. Includes narrative or statistical reports and related correspondence on program activities\, mission statement\, studies regarding department or office operations\, circular letters or directives\, and records related to significant events in which the department or office participated.",Permanent. Retain until administrative need ends,Public,
25269,Clearfield (Utah). Justice of the Peace,Court clerk manual,1999-,Chronological,"These are records documenting the formulation and adoption of policies and procedures for the function of the office or department. Includes narrative or statistical reports and related correspondence on program activities\, mission statement\, studies regarding department or office operations\, circular letters or directives\, and records related to significant events in which the department or office participated.",Retain permanently,Public,
26298,Grantsville (Utah),Policy and procedures manuals,1990-,Chronological by year,"These are records documenting the formulation and adoption of policies and procedures for the function of the office or department. Includes narrative or statistical reports and related correspondence on program activities\, mission statement\, studies regarding department or office operations\, circular letters or directives\, and records related to significant events in which the department or office participated.",Permanent. Retain for 2 year(s),Public,
26408,Salt Lake City (Utah). Department of Information Management Services,City/County shared facilities files,1983-,"Alphabetical by name, thereunder chronological by year","Salt Lake City shares this facility with Salt Lake County government. These records document the administration of the facility. Information includes correspondence\, budget documents\, research\, and project documents.",Retain permanently,Public,
26622,Department of Environmental Quality. Division of Waste Management and Radiation Control,Atlas tailings site files,1993-,"Chronological by year, thereunder alphabetical by report title.","These records document the state's cooperation with the U.S. Department of Energy in the remediation and oversight of the Atlas tailings site in Moab\, Utah. Files contain remedial action plans\, environmental monitoring data\, construction plans for proposed buildings\, and building progress reports.",Permanent. Retain for 20 year(s),Public,
27506,Davis County (Utah),Policies and procedures manuals,undated.,none,"These are records documenting the formulation and adoption of policies and procedures for the function of the office or department. Includes narrative or statistical reports and related correspondence on program activities; mission statement studies regarding department or offices operations\, circular letters or directives and records related to significant events in which department or office participated.",Permanent. Retain for 3 year(s),Public,
28234,Davis County (Utah). County Sheriff,Sheriff's policy and procedure files,1980-,numerical by policy number,"These are records documenting the formulation and adoption of policies and procedures for the function of the office or department. Includes narrative or statistical reports and related correspondence on program activities; mission statement studies regarding department or offices operations\, circular letters or directives and records related to significant events in which department or office participated.",Permanent. Retain for 3 year(s),Protected,
28410,Governor Herbert,Administrative policy and program files,2009-2021.,Alphabetical by subject.,"This series contains records created by Governor Herbert's administration to document the research\, creation\, and application of agency programs\, policies and procedures. Records may include correspondence\, policy and program case files\, and executive files documenting leadership roles and decision making processes.",Permanent. Retain for 5 year(s) or until end of governor's administration,Public,
28695,Department of Public Safety. Division of Emergency Management,Emergency SOPs and checklists,2014-,Alphabetical by file folder,"These records support the agency's function to make rules to assist political subdivisions (Utah Code 53-2A-306(1)(b)(2013)). These records document each DEM section's standard operating procedures and checklist before\, during\, and after emergencies. The Liaison (LNO) map is also included.",Permanent. Retain for 3 year(s),Public,
83994,West Valley City (Utah). Department of Administration,Policies and procedures,1980-,"Chronological, thereunder alphabetical by subject","These are records documenting the formulation and adoption of policies and procedures for the function of the office or department. Includes narrative or statistical reports and related correspondence on program activities\, mission statement\, studies regarding department or office operations\, circular letters or directives\, and records related to significant events in which the department or office participated.",Permanent. Retain for 1 year(s),Public,
6590,Governor's Office of Management and Budget. High Level Nuclear Waste Office,Clerical positions policies and procedures,1984-1988.,Chronological,These records provide guidance for employees in clerical positions performing their daily responsibilities. The policies are used in writing performance appraisals. The records include approved procedural and policy manuals.,Permanent. Retain for 1 year(s) after superseded,Public,
10531,Dept. of Health. Office of Strategic Planning and Evaluation,Policies and procedures manuals,1986-1993.,Alphanumerical by section number,Policies and procedures that govern the operation and administration of various programs within the organization.,Permanent. Retain until superseded,Public,
19002,Department of Human Services. Office of Family Support,Policies and procedures manuals,1980-1997.,Chronological,Policies and procedures that govern the operation and administration of various programs within the organization.,,Public,
85319,Department of Public Instruction,"National Defense Education Act of 1958, Title III, reports",1959-1965.,Chronological,"The National Defense Education Act\, passed by Congress in 1958\, was intended to strengthen instruction in science\, mathematics\, and modern foreign languages. The acquisition of equipment was to aid in the effort and the improvement in teaching that would be required. To make effective use of this equipment was seen as the vehicle for bringing this about. The act expired in 1965. The handbook was prepared to explain the purposes of the act\, standardized procedures\, and provide information to the education agencies in Utah who wanted to apply for federal assistance. Narrative reports were made to the U.S. Office of Education\, as required by the act\, to assist that official in preparation of a report to Congress. The report is a lengthy response to a set of questions prepared by the U.S. Office of Education. Information about specific projects is often included.",,,2.00 cubic feet
17571,Daggett County (Utah). County Commission,Executive correspondence,1984-,Chronological,"Business-related correspondence which provide unique information about agency functions\, policies\, procedures\, or programs. The records document material discussions and decisions made regarding all agency interests\, and may originate on paper\, electronic mail\, or other media. This correspondence is filed separately from program and project case files.",Retain permanently,Public,1 microfilm reel
15469,Willard (Utah),General subject files (zoning information),undated,,"These files include correspondence\, reports\, technical papers studies\, reference materials and other records related or received in the general administration of a program or in the management of departments or offices.",Retain permanently,Public,
15811,Pleasant Grove (Utah),General subject files,undated,,"These files include correspondence\, reports\, technical papers studies\, reference materials and other records related or received in the general administration of a program or in the management of departments or offices.",Retain permanently,Public,
22427,Marriott-Slaterville (Utah),Executive correspondence,1999-,Chronological,"These are records which are not duplicated elsewhere that document how the office is organized and how it functions\, its pattern of action\, its policies\, procedures and achievements.",Permanent. Retain until administrative need ends,Public,
6066,Ogden (Utah). City Recorder,Correspondence index,1904-,Alphanumerical,"These are records which are not duplicated elsewhere that document how the office is organized and how it functions\, its pattern of action\, its policies\, procedures and achievements.",Retain permanently,Public,
24774,Riverdale (Utah),Executive correspondence,1946-,"Alphabetical, thereunder chronological","These are records which are not duplicated elsewhere that document how the office is organized and how it functions\, its pattern of action\, its policies\, procedures and achievements.",Permanent. Retain until administrative need ends,Public,
11572,Salt Lake City School District (Utah),Correspondence,1953-2023.,None,"Business-related correspondence which provide unique information about agency functions\, policies\, procedures\, or programs. These records document material discussions and decisions made regarding all agency interests\, and may originate on paper\, electronic mail\, or other media. This correspondence is filed separately from program case files\, and project files.",Permanent. Retain until administrative need ends,Public,
24140,"Logan (Utah). Public Works, Permits, and Compliance",Executive Correspondence,1999-,Chronological,"This is correspondence from the Public Works director and engineers. These are records which are not duplicated elsewhere that document how the office is organized and how it functions\, its pattern of action\, its policies\, procedures and achievements.",Permanent. Retain for 3 year(s),Public,
210,Governor Dern,State agency correspondence,1924-1932.,Alphabetical by state agency.,"Speeches\, addresses\, and comments. Remarks made at formal ceremonies and during interviews by heads of agencies or their senior assistants concerning the programs of their agencies.",,Public,9.10 cubic feet 19 microfilm reels
30173,Mountain Accord (Utah),Mountain Accord records from Sandy City,2013-2015.,Alphabetical by subject.,These records document the participation of employees of Sandy City in the Wasatch Summit and Mountain Accord Projects.,Permanent. Retain until end of project or program,Public,
30283,Department of Natural Resources. Division of State Parks.,Division guidelines,1975-,Chronological by year.,These records are the official division guidelines for Parks and Recreation.,Retain permanently,Public,
30403,Provo (Utah). Public Works Department,City Engineer project files,1961-,Roughly chronological.,"These records document projects reviewed and completed by the Provo City Engineer's office and include records primarily of street and highway improvements. Records include project specifications\, analysis\, evaluations and related maps. Records also include; contracts\, agreements\, requests for proposals\, and public hearing transcripts.",Retain permanently,Public,
30691,Spanish Fork (Utah),Airport administrative records,1946-,Alphabetical by file type.,"This series includes administrative records related to the creation and management of the airport located in Spanish Fork and Springville Utah. The records include deeds\, agreements\, appraisals\, easements\, program reports and related correspondence.",Retain permanently,Public,
618,Public Service Commission,Minutes,1945-,Chronological.,"Documents the activities and orders of the Public Service Commission in regard to motor carriers\, utilities (electric\, natural gas\, etc.)\, etc.",Permanent. Retain until administrative need ends,Public,
1806,Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare.,Pharmacy Review Committee minutes,1983-,Chronological,These records document the activities of the Pharmacy Review Committee. The Committee provides input and recommendations for setting pharmacy prices and policies for medicaid programs.,Permanent. Retain for 5 year(s),Public,
2634,Department of Public Welfare,County welfare board minutes,i 1943-1967.,Alphanumerical.,"Minutes of open and closed committee and board meetings as required by UCA 52-4-7.5(2005)\, et seq. ""Written minutes shall be kept of all open meetings.(UCA 52-4-7 (2005)). May include agenda\, meeting minutes\, transcripts\, and other supporting documentation.",,Public,1 microfilm reel
3659,Corinne (Utah),Council minutes,1870-,Chronological by date.,"The Corinne City Council Minute books are the official records of city council meetings. The city council normally met on the first Mondays of April\, June\, August\, October\, and December but council members also scheduled other meetings as needed. The City Recorder entered the minutes which are usually followed by the recorder's signature and also the Mayor's signature after each entry. Typical entries contain information about budgeting\, finance\, city ordinances\, business and professional licensing procedures\, police activities\, and improvements in public services such as street repairs. ""Rules and Order of Business- Standing Rules of the City Council of Corinne City- Meetings of the Council"" outline the powers of the mayor and the recorder; rules for filing petitions and ordinances; and procedures for City Council meetings (March 14\, 1870).",Retain permanently,Public,0.50 cubic foot 4 microfilm reels
3736,Carbon County School District (Utah),School land applications register,1894-,Alphanumerical,"Minutes of open and closed committee and board meetings as required by UCA 52-4-203 (2014)\, et seq. ""Written minutes shall be kept of all open meetings"" UCA 52-4-203 (2013). May include agenda\, meeting minutes\, transcripts\, and other supporting documentation.",Permanent. Retain until administrative need ends,Public,
5043,Utah County (Utah). Water Commission,Record book,1880-1881.,Chronological by meeting date.,"Approved minutes of an open meeting are the official record of the meeting of a public body. Contained in or with the minutes shall be the substance of all matters proposed\, discussed or decided and votes taken (Utah Code 52-4-203(2014)). This includes the agenda\, notices\, and any public materials distributed at the meeting.,Approved minutes of an open meeting are the official record of the meeting of a public body. Contained in or with the minutes shall be the substance of all matters proposed\, discussed or decided and votes taken (Utah Code 52-4-203(2014)). This includes the agenda\, notices\, and any public materials distributed at the meeting.",Permanent. Retain for 1 year(s),Public,0.50 cubic foot
6397,Kaysville (Utah),City Council minutes,i 1868-,Chronological according to date of entry,The city and town council minute book was created as the official record of the city council meetings. Handwritten entries were usually mad by the city clerk in meetings that were held on a regular basis. Special meetings were scheduled as needed. Typical entries contain information about budgeting and finance; city ordinance; business and professional licensing procedures; police activities; and improvements in public service such as street repairs.,Permanent. Retain until administrative need ends,Public,4 microfilm reels
7546,Pleasant Grove (Utah),Planning Commission meeting minutes,1975-,Chronological.,These minutes are of meetings and hearings held by the Planning Commission. This commission decides on matters concerning zoning and master plan considerations.,Retain permanently,Public,
7589,Schools for the Deaf and the Blind,Board of Education meeting agenda,1959-,Chronological,"These are the agendas of the Board of Education\, stating what will be discussed in the monthly meetings\, such as funding\, services\, studies\, and master plans. The Utah Schools for the Deaf and the Blind (USDB) use the agenda to know when to present issues for the Board's review. These records include the items and supporting material that USDB has submitted.",Retain permanently,Public,
8688,Salt Lake City (Utah). Division of Building Services and Licensing,Board of Appeals and Examiners minutes,1954-,Chronological,"These are the minutes of regular\, special\, and emergency meetings of official municipal committees\, boards\, and task forces. UCA 52-4-7(1) (2009) requires that written minutes be kept of all open meetings. These minutes shall include: ""the date\, time and place of the meeting; the names of members present and absent; the substance of all matters proposed\, discussed\, or decided\, and a record\, by individual member\, of votes taken; the names of all citizens who appeared and the substance in brief of their testimony; and any other information that any member requests be entered in the minutes."" Minutes are also required to be kept for all closed meetings in accordance with UCA 52-4-7(2) (2010) and to include: ""the date\, time and place of the meeting; the names of all others present except when such disclosure would infringe on the confidence necessary to fulfill the original purpose of closing the meeting."" They may also include an official agenda. (See also Internal committee records).",Retain permanently,Public,
8689,Salt Lake City (Utah). Division of Building Services and Licensing,Housing Advisory and Appeals Board minutes,1976-,Chronological,"These are the minutes of regular\, special\, and emergency meetings of official municipal committees\, boards\, and task forces. UCA 52-4-7(1) (2009) requires that written minutes be kept of all open meetings. These minutes shall include: ""the date\, time and place of the meeting; the names of members present and absent; the substance of all matters proposed\, discussed\, or decided\, and a record\, by individual member\, of votes taken; the names of all citizens who appeared and the substance in brief of their testimony; and any other information that any member requests be entered in the minutes."" Minutes are also required to be kept for all closed meetings in accordance with UCA 52-4-7(2) (2010) and to include: ""the date\, time and place of the meeting; the names of all others present except when such disclosure would infringe on the confidence necessary to fulfill the original purpose of closing the meeting."" They may also include an official agenda. (See also Internal committee records).",Retain permanently,Public,
9566,Glenwood (Utah),Council minutes,1954-,Chronological,"These are the official record of the proceedings of regularly scheduled\, special and emergency council meetings. Includes date\, time\, and place of meeting\, name of members in attendance and those absent\, a record of subjects discussed\, statements of intent\, and a record of action taken.",Retain permanently,Public,1 microfilm reel
9640,Department of Workforce Services. Employment Advisory Council,Minutes and discussion materials,1949-,Chronological.,"These council minutes and materials record a history of decisions made by the Employment Security Advisory Council. The actions of the Council are the basis for submitting proposed legislation recommending changes to the Employment Security Act. The materials include minutes (date\, place\, members present\, purpose of meeting\, discussion\, adjournment time); executive summaries of proposed legislation affecting the Utah Employment Security Act; reports\, statistics\, and correspondence relating to discussion; and council listings of members (employer\, employee\, and public representatives; work addresses and telephone numbers).",Permanent. Retain for 20 year(s),Public,
9731,Ogden (Utah). City Recorder,Closed and executive council meeting minutes,1966-,Chronological by date.,"These are the minutes of regular\, special\, and emergency meetings of official municipal committees\, boards\, and task forces. UCA 52-4-7(1) (2009) requires that written minutes be kept of all open meetings. These minutes shall include: ""the date\, time and place of the meeting; the names of members present and absent; the substance of all matters proposed\, discussed\, or decided\, and a record\, by individual member\, of votes taken; the names of all citizens who appeared and the substance in brief of their testimony; and any other information that any member requests be entered in the minutes."" Minutes are also required to be kept for all closed meetings in accordance with UCA 52-4-7(2) (2010) and to include: ""the date\, time and place of the meeting; the names of all others present except when such disclosure would infringe on the confidence necessary to fulfill the original purpose of closing the meeting."" They may also include an official agenda.,These are the minutes of regular\, special\, and emergency meetings of official municipal committees\, boards\, and task forces. UCA 52-4-7(1) (2009) requires that written minutes be kept of all open meetings. These minutes shall include: ""the date\, time and place of the meeting; the names of members present and absent; the substance of all matters proposed\, discussed\, or decided\, and a record\, by individual member\, of votes taken; the names of all citizens who appeared and the substance in brief of their testimony; and any other information that any member requests be entered in the minutes."" Minutes are also required to be kept for all closed meetings in accordance with UCA 52-4-7(2) (2010) and to include: ""the date\, time and place of the meeting; the names of all others present except when such disclosure would infringe on the confidence necessary to fulfill the original purpose of closing the meeting."" They may also include an official agenda. (See also Internal committee records).",Permanent. Retain for 11 year(s),Protected,7.10 cubic feet
9814,Myton (Utah),Council minutes,1912-,Roughly chronological,"These are the official record of the proceedings of regularly scheduled\, special and emergency council meetings. Includes date\, time\, and place of meeting\, name of members in attendance and those absent\, a record of subjects discussed\, statements of intent\, and a record of action taken.",Retain permanently,Public,11 microfilm reels
9874,Department of Public Safety. Division of Emergency Management,National Emergency Management Association minutes,1982-2015.,Chronological by date.,"Records created by an official committee or board\, including advisory committees\, relating to executive establishment\, organization\, membership\, and policy. Includes agenda\, meeting minutes\, final reports\, and related records documenting the accomplishments of official boards and committees. May include audio and video recording.",,Public,
9934,Panguitch (Utah),Council minutes,1899-,Chronological by meeting date.,"These minutes are the official record of the proceedings of regularly scheduled\, special and emergency council meetings. They are adopted and approved by the council during their next public meeting. The minutes include the date\, time\, and meeting place; members present and absent; ""the substance of all matters proposed\, discussed\, or decided\, and record\, by individual member\, of votes taken; the names of citizens who appeared and the substance in brief of their testimony; any other information that any member requests be entered in the minutes"" in accordance with UCA 52-4-203 (2) (2009).",Retain permanently,Public,4 microfilm reels
10025,Department of Health and Human Services. Division of Services for People with Disabilities. Developmental Center,Agenda minutes,1990-,Chronological.,"Records created by a committee or conference\, including advisory committee records relating to executive establishment\, organization\, membership\, and policy. Includes agenda\, meeting minutes\, final reports\, and related records documenting the accomplishments of official boards and committees.",Permanent. Retain for 4 year(s),Public,
10188,Garland (Utah),Council minutes,1908-,Chronological.,"These are the official minutes of regular\, special\, and emergency meetings of municipal committees\, boards\, and task forces.",Permanent. Retain for 10 year(s),Public,6 microfilm reels
10269,Murray (Utah),Safety council minutes,1990-,Chronological,"These are the official minutes of regular\, special\, and emergency meetings of municipal committees\, boards\, and task forces.",Permanent. Retain for 20 year(s),Public,
10348,Clearfield (Utah). Parks and Recreation Department,Parks and Recreation Commission minutes,1978-,Chronological,"These are the minutes of regular\, special\, and emergency meetings of official municipal committees\, boards\, and task forces. UCA 52-4-7(1) (2009) requires that written minutes be kept of all open meetings. These minutes shall include: ""the date\, time and place of the meeting; the names of members present and absent; the substance of all matters proposed\, discussed\, or decided\, and a record\, by individual member\, of votes taken; the names of all citizens who appeared and the substance in brief of their testimony; and any other information that any member requests be entered in the minutes."" Minutes are also required to be kept for all closed meetings in accordance with UCA 52-4-7(2) (2010) and to include: ""the date\, time and place of the meeting; the names of all others present except when such disclosure would infringe on the confidence necessary to fulfill the original purpose of closing the meeting."" They may also include an official agenda. (See also Internal committee records).",Retain permanently,Public,
10707,Department of Health and Human Services. Division of Aging and Adult Services,State board meeting records,1961-,chronological,"Records created by a committee\, conference\, or board\, including advisory committee's relating to executive establishment\, organization\, membership\, and policy. Includes agenda\, meeting\, minutes\, final reports\, and related records documenting the accomplishments of official boards and committees.",Permanent. Retain for 10 year(s),Public,
10961,Department of Public Safety. Communications Bureau,Crew meeting minutes,1988-,Chronological,"Periodic staff meetings are held for the staff of each state dispatch center. These records are comprised of the minutes of the crew meetings\, providing a record of the persons present and issued discussed at the meetings.",Permanent. Retain for 5 year(s),Public,
11181,Toquerville (Utah),Minutes,1944-,Chronological,"These are the official minutes of regular\, special\, and emergency meetings of municipal committees\, boards\, and task forces.",Retain permanently,Public,1 microfilm reel
11507,Centerfield (Utah),Council minutes,1909-,Chronological by meeting date.,"These are the official record of the proceedings of regularly scheduled\, special and emergency council meetings. Includes date\, time\, and place of meeting\, name of members in attendance and those absent\, a record of subjects discussed\, statements of intent\, and a record of action taken.",Retain permanently,Public,0.75 cubic foot 3 microfilm reels
11787,Naples (Utah),Council minutes,1982-,Chronological,"These are the official record of the proceedings of regularly scheduled\, special and emergency council meetings. Includes date\, time\, and place of meeting\, name of members in attendance and those absent\, a record of subjects discussed\, statements of intent\, and a record of action taken.",Retain permanently,,
11863,Farmington (Utah),Council business packet files,1984-,Chronological,"These files contain copies of documents that council received as exhibits for regular or special city council meetings. They include copies of agenda\, copies of ordinances and resolutions\, special reports\, maps and plans\, polices drafts\, and related correspondence. These files are also known as Council Exhibit Files and Council Agenda Files.",Permanent. Retain for 5 year(s),Public,
11939,Utah Board of Higher Education,Monthly agenda and materials,1969-,Chronological,"Records created by a committee or conference\, including advisory committee's relating to executive establishment\, organization\, membership\, and policy. May include agenda\, meeting minutes\, final reports\, and related records documenting the accomplishments of official boards and committees. These records are generated by the State Board of Regents to document meetings discussing and planning the administration of colleges and universities under their jurisdiction.",Permanent. Retain for 3 year(s),Public,1 microfilm reel
12166,South Salt Lake Valley Mosquito Abatement District (Utah),Minutes,1952-,Chronological.,"These are the official minutes of regular\, special\, and emergency meetings of districts committees\, boards\, and task forces. Contained in or with the minutes shall be the substance of all matters proposed\, discussed or decided and votes taken (Utah Code 52-4-203(2014)). This includes the agenda\, notices\, and any public materials distributed at the meeting.",Retain permanently,Public,
12321,Board of Regents (Utah). Higher Education Assistance Authority,Utah Student Loan Program board and subcommittee records,1988-,Chronological,"These records reflect items considered by the Utah Higher Education Assistance Authority Board and the Loan Finance Subcommittee and subsequent actions taken. Information includes agendas\, mailings\, and other related material.",Permanent. Retain for 5 year(s),Public,
12546,Box Elder Mosquito Abatement District (Utah),Minutes,undated,Chronological,"These are the minutes of regular\, special\, and emergency meetings of official municipal committees\, boards\, and task forces. UCA 52-4-7(1) (2009) requires that written minutes be kept of all open meetings. These minutes shall include: ""the date\, time and place of the meeting; the names of members present and absent; the substance of all matters proposed\, discussed\, or decided\, and a record\, by individual member\, of votes taken; the names of all citizens who appeared and the substance in brief of their testimony; and any other information that any member requests be entered in the minutes."" Minutes are also required to be kept for all closed meetings in accordance with UCA 52-4-7(2) (2010) and to include: ""the date\, time and place of the meeting; the names of all others present except when such disclosure would infringe on the confidence necessary to fulfill the original purpose of closing the meeting."" They may also include an official agenda. (See also Internal committee records).",Retain permanently,Public,
12754,Utah Board of Higher Education,State Board of Regents and Council of Presidents financial agenda items,1969-,Chronological,"Records created by a committee or conference\, including advisory committee's relating to executive establishment\, organization\, membership\, and policy. Includes agenda\, meeting minutes\, final reports\, and related records documenting the accomplishments of official boards and committees. These files are agenda items from the Finance section that are incorporated into the Board of Regents meeting agenda (record series #12640) which has a permanent retention.",Permanent. Retain for 55 year(s),Public,
12811,Board of Education. Office of Education. Education Equity Section,Staff meeting minutes,1990-,Chronological by meeting date,"Educational Equity has semi-monthly staff meetings. These minutes document the people present at the meeting\, date\, items discussed\, and the decisions made or directives issued there.",Permanent. Retain for 5 year(s),Public,
12919,Board of Education. Office of Education. Services for At-Risk Students,Utah Corrections Education Advisory Council (UCEAC) minutes,ca._1987-,Chronological by meeting date,"This series includes the official minutes of monthly UCEAC meetings. These minutes are retained within the Services for At-Risk Students Section. They document the people present at the meeting\, date\, items discussed\, and the decisions made or directives issued there.",Permanent. Retain for 3 year(s),Public,
12962,Board of Education. Office of Education. Child Nutrition Section,Child Nutrition Program conference files,1989-,Chronological by meeting date,"Twice per year\, the Child Nutrition Program (CNP) Section holds meetings with school district personnel who are responsible for school lunch programs in the districts. These conferences are statewide gatherings of school district personnel and CNP officials. The records include the minutes of the meetings and any handouts which are printed for distribution at the meetings.",Permanent. Retain for 3 year(s),Public,
13239,Taylor-West Weber Water Improvement District (Utah),Minutes,undated,Chronological,"These are the minutes of regular\, special\, and emergency meetings of official municipal committees\, boards\, and task forces. UCA 52-4-7(1) (2009) requires that written minutes be kept of all open meetings. These minutes shall include: ""the date\, time and place of the meeting; the names of members present and absent; the substance of all matters proposed\, discussed\, or decided\, and a record\, by individual member\, of votes taken; the names of all citizens who appeared and the substance in brief of their testimony; and any other information that any member requests be entered in the minutes."" Minutes are also required to be kept for all closed meetings in accordance with UCA 52-4-7(2) (2010) and to include: ""the date\, time and place of the meeting; the names of all others present except when such disclosure would infringe on the confidence necessary to fulfill the original purpose of closing the meeting."" They may also include an official agenda. (See also Internal committee records).",Retain permanently,Public,
13438,Department of Government Operations,Administrative files,1982-,Chronological.,"These files document the activities of the Department of Administrative Services regarding Worker's Compensation\, User Advisory Committee\, Division Directors' Meeting\, and other miscellaneous meetings.",Permanent. Retain for 3 year(s),Public,
14240,Governor's Office of Economic Opportunity. Business Development,Board of Business and Economic Development Executive Committee minutes,1992-,Chronological,"This series contains the minutes\, agenda\, and any related documents or supporting materials associated with the meetings of the Board of Business and Economic Development Executive Committee. The information is maintained in order to document the history of the board and its decisions or conclusions. Information includes the names of persons present\, dates of meetings\, items considered\, and decisions or conclusions reached. Items discussed generally include the agenda for the upcoming meeting of the full board and approval/screening of task force recommendations for the board.",Permanent. Retain for 3 year(s),Public,
14380,South Davis Sewer District (Utah),Board of Trustees minutes,1960-,Chronological,"These are the minutes of regular\, special\, and emergency meetings of official municipal committees\, boards\, and task forces. UCA 52-4-7(1) (2009) requires that written minutes be kept of all open meetings. These minutes shall include: ""the date\, time and place of the meeting; the names of members present and absent; the substance of all matters proposed\, discussed\, or decided\, and a record\, by individual member\, of votes taken; the names of all citizens who appeared and the substance in brief of their testimony; and any other information that any member requests be entered in the minutes."" Minutes are also required to be kept for all closed meetings in accordance with UCA 52-4-7(2) (2010) and to include: ""the date\, time and place of the meeting; the names of all others present except when such disclosure would infringe on the confidence necessary to fulfill the original purpose of closing the meeting."" They may also include an official agenda. (See also Internal committee records).",Retain permanently,Public,5 microfilm reels
14419,South Davis Sewer District (Utah),Minute books,undated,,"These are the minutes of regular\, special\, and emergency meetings of official municipal committees\, boards\, and task forces. UCA 52-4-7(1) (2009) requires that written minutes be kept of all open meetings. These minutes shall include: ""the date\, time and place of the meeting; the names of members present and absent; the substance of all matters proposed\, discussed\, or decided\, and a record\, by individual member\, of votes taken; the names of all citizens who appeared and the substance in brief of their testimony; and any other information that any member requests be entered in the minutes."" Minutes are also required to be kept for all closed meetings in accordance with UCA 52-4-7(2) (2010) and to include: ""the date\, time and place of the meeting; the names of all others present except when such disclosure would infringe on the confidence necessary to fulfill the original purpose of closing the meeting."" They may also include an official agenda. (See also Internal committee records).",Retain permanently,Public,
14420,South Davis Sewer District (Utah),Supervisor's minutes,undated,,"These are the minutes of regular\, special\, and emergency meetings of official municipal committees\, boards\, and task forces. UCA 52-4-7(1) (2009) requires that written minutes be kept of all open meetings. These minutes shall include: ""the date\, time and place of the meeting; the names of members present and absent; the substance of all matters proposed\, discussed\, or decided\, and a record\, by individual member\, of votes taken; the names of all citizens who appeared and the substance in brief of their testimony; and any other information that any member requests be entered in the minutes."" Minutes are also required to be kept for all closed meetings in accordance with UCA 52-4-7(2) (2010) and to include: ""the date\, time and place of the meeting; the names of all others present except when such disclosure would infringe on the confidence necessary to fulfill the original purpose of closing the meeting."" They may also include an official agenda. (See also Internal committee records).",Retain permanently,Public,
14433,Department of Workforce Services. Division of Housing and Community Development,State Homeless Coordinating Committee minutes,1986-,Chronological,"This series consists of the minutes\, agenda\, executive summaries of funding requests\, and any related documents or supporting materials associated with the meetings of the State Homeless Coordinating Committee. The information in this series is maintained in order to document the history of the Homeless Coordinating Committee and its decisions or conclusions. Information includes names of persons present\, dates of meetings\, items considered\, decisions reached\, and projects approved.",Permanent. Retain for 5 year(s),Public,
14599,Pleasant Grove (Utah),Council business files,undated,,"These files contain copies of documents that council received as exhibits for regular or special city council meetings. They include copies of agenda\, copies of ordinances and resolutions\, special reports\, and related correspondence. These files are also known as Council Exhibit Files and Council Agenda Files.",Retain permanently,Public,
14879,Orangeville (Utah),Minutes,1901-,Chronological,"These are the official minutes of regular\, special\, and emergency meetings of municipal committees\, boards\, and task forces.Resolutions are also included in the series.",Retain permanently,Public,5 microfilm reels
11183,Mona (Utah),City Council minutes,1924-,Chronological by meeting date.,"These are the minutes of regular\, special\, and emergency meetings of official municipal committees\, boards\, and task forces. UCA 52-4-7(1) (2009) requires that written minutes be kept of all open meetings. These minutes shall include: ""the date\, time and place of the meeting; the names of members present and absent; the substance of all matters proposed\, discussed\, or decided\, and a record\, by individual member\, of votes taken; the names of all citizens who appeared and the substance in brief of their testimony; and any other information that any member requests be entered in the minutes."" Minutes are also required to be kept for all closed meetings in accordance with UCA 52-4-7(2) (2010) and to include: ""the date\, time and place of the meeting; the names of all others present except when such disclosure would infringe on the confidence necessary to fulfill the original purpose of closing the meeting."" They may also include an official agenda. (See also Internal committee records).",Retain permanently,Public,2.90 cubic feet 2 microfilm reels
11793,Department of Corrections. Adult Probation and Parole. Region 3. Administration and Salt Lake Office,Administration staff meeting minutes,1990-,Chronological,"These records are created during meetings of the staff directed by the regional director and reflect the actions\, decisions\, and policies of the region office. The 1990 Utah General Retention Schedule\, schedule 1\, item 8 (Executive Calendars) states that these are ""Records containing substantive information relating to the official activities of high-level officials which is not incorporated into memoranda\, reports\, correspondence\, or other records included in the official files. Includes calendars\, appointment books\, schedules\, logs\, diaries\, and other records documenting meetings\, appointments\, telephone calls\, trips\, visits\, and other activities of the state employees. See Daily Activity Schedules."" These records document meetings as stated in the general retention description.",Permanent. Retain for 10 year(s),Public,
12124,Elk Ridge (Utah),Minutes,1977-,Chronological,"These are the official minutes of regular\, special\, and emergency meetings of municipal committees\, boards\, and task forces.",Retain permanently,Public,2 microfilm reels
12568,Duchesne County Mosquito Abatement District (Utah),Minutes,undated,Chronological,"These are the minutes of regular\, special\, and emergency meetings of official municipal committees\, boards\, and task forces. UCA 52-4-7(1) (2009) requires that written minutes be kept of all open meetings. These minutes shall include: ""the date\, time and place of the meeting; the names of members present and absent; the substance of all matters proposed\, discussed\, or decided\, and a record\, by individual member\, of votes taken; the names of all citizens who appeared and the substance in brief of their testimony; and any other information that any member requests be entered in the minutes."" Minutes are also required to be kept for all closed meetings in accordance with UCA 52-4-7(2) (2010) and to include: ""the date\, time and place of the meeting; the names of all others present except when such disclosure would infringe on the confidence necessary to fulfill the original purpose of closing the meeting."" They may also include an official agenda. (See also Internal committee records).",Retain permanently,Public,
12662,Board of Education. Office of Education. Applied Technology Education Section,Single Parent and Displaced Homemaker Program minutes,1972-2001.,"Alphabetical by type of committee, thereunder chronological.","These minutes document the meetings of the State Turning Point Advisory Council\, Turning Point Director\, and Turning Point training sessions. They include program improvement\, policy changes\, procedural expectations\, agenda\, and committee member names\, concerns\, and problems.",Permanent. Retain for 1 year(s),Public,
12760,Utah Board of Higher Education,Budget and Finance Committee files,1969-,"Alphabetical by subject, thereunder Chronological","Records created by a committee or conference\, including advisory committee's relating to executive establishment\, organization\, membership\, and policy. Includes agenda\, meeting minutes\, final reports\, and related records documenting the accomplishments of official boards and committees. These files document the Budget and Finance Committee's minutes and agendas of their meetings. Includes information regarding Business Affairs Council\, budget officers\, tuition and fees\, Funding Mechanism Task Force\, State Board of Regents (SBR) Budget and Finance Committee\, Personnel (Higher Education Personnel Advisory Committee - HEPAC)\, Study Group on Health Benefits\, and handouts.",Permanent. Retain for 3 year(s),Public,1 microfilm reel
12921,Board of Education. Office of Education. Services for At-Risk Students,Utah Youth in Custody Coordinating Council minutes,1978-,Chronological by meeting date,"This series includes the official minutes of the monthly Utah Youth in Custody Coordinating Council\, created by legislative authority under UCA 53A-1-403(4). These minutes document the people present at the meeting\, date\, items discussed\, and the decisions made or directives issued there.",Permanent. Retain for 3 year(s),Public,
12980,Board of Education,Administrative Council minutes,1986-,Chronological by meeting date,"The Administrative Council of the Utah State Office of Education (USOE) is composed of the superintendent\, the deputy superintendent\, both associate superintendents\, and the coordinators and directors in USOE. These records are composed of the minutes of each executive committee meeting\, agenda for the meeting\, and documentation related to the topics discussed at the meeting.",Permanent. Retain for 3 year(s),Public,
13298,Alta Canyon Recreation District (Utah),Minutes,undated,Chronological,"These are the minutes of regular\, special\, and emergency meetings of official municipal committees\, boards\, and task forces. UCA 52-4-7(1) (2009) requires that written minutes be kept of all open meetings. These minutes shall include: ""the date\, time and place of the meeting; the names of members present and absent; the substance of all matters proposed\, discussed\, or decided\, and a record\, by individual member\, of votes taken; the names of all citizens who appeared and the substance in brief of their testimony; and any other information that any member requests be entered in the minutes."" Minutes are also required to be kept for all closed meetings in accordance with UCA 52-4-7(2) (2010) and to include: ""the date\, time and place of the meeting; the names of all others present except when such disclosure would infringe on the confidence necessary to fulfill the original purpose of closing the meeting."" They may also include an official agenda. (See also Internal committee records).",Retain permanently,Public,
13506,Wellsville (Utah),Council minutes,1866-,Chronological,"These are the official record of the proceedings of regularly scheduled\, special and emergency council meetings. Includes date\, time\, and place of meeting\, name of members in attendance and those absent\, a record of subjects discussed\, statements of intent\, and a record of action taken.",Retain permanently,Public,4 microfilm reels
13958,Department of Workforce Services. Office of Rehabilitation. Governor's Committee on Employment for People with Disabilities,Women's ability conference files,1985-2020.,Numerical by year.,"Records created by a committee or conference\, including advisory committee's relating to executive establishment\, organization\, membership\, and policy. Includes agenda\, meeting minutes\, final reports\, and related records documenting the accomplishments of official boards and committees.",Permanent. Retain for 3 year(s),Public,
14132,Midvale (Utah),Planning Commission minutes,1984-,Chronological,"These are minutes of meetings and hearings held by the planning commission. ""Each municipality may enact an ordinance establishing a planning commission"" (UCA 10-9-201(1)(a)(1997)). A municipal planning commission shall ""prepare and recommend a general plan and amendments to the general plan; recommend zoning ordinances and maps\, amendments to zoning ordinances and maps; administer provisions of the zoning ordinance; recommend subdivision regulations and amendments to those regulations; recommend approval or denial of subdivision applications; advise the legislative body of matters as the legislative body directs; hear or decide any matters that the legislative body designates\, including the approval or denial of\, or recommendations to approve or deny\, conditional use permits; exercise any other powers that are necessary to enable it to perform or function\, or delegated to it by the legislative body"" (UCA 10-9-204 (1997)).",Retain permanently,Public,
14224,Governor's Office of Economic Opportunity. Business Development,Ethnic Affairs staff meeting minutes,1994-,Chronological,"This series includes the minutes\, agenda\, and any related supporting documents for the meetings of the Division Director and the directors of all of the ethnic offices within the division. The information in this series is maintained in order to document the history of the Ethnic Affairs offices and their decisions or conclusions. These meetings occur approximately bimonthly and are concerned with human resources issues\, general program coordination\, and other administrative matters as needed. Information includes the names of the persons present\, date and place of meeting\, a summary of matters discussed \, and any decisions reached.",Permanent. Retain for 3 year(s) after approval of minutes,Public,
14235,Governor. Office of Economic Opportunity. Business and Economic Development Subcommittee,Board of Business and Economic Development minutes,1992-,Chronological by meeting date.,"This series contains the minutes\, agenda\, and any related documents or supporting materials associated with the meetings of the Board of Business and Economic Development. The information is maintained in order to document the history of the Board and its decisions or conclusions. Information contained within the series includes the names of persons present\, dates of meetings\, items considered\, and decisions or conclusions reached. Items discussed include division programs and several funds administered by the Board.",Permanent. Retain for 3 year(s),Public,
21919,Perry (Utah),Deeds files,1913-,Chronological by date,"These are the original deeds which provide evidence of city ownership of property. Includes name\, addresses of grantor or grantee\, description of property\, date property was transferred to grantor. Usually filed alphabetically by name of property.",Retain permanently,,
30381,Perry (Utah),Gun range registration records,2014-,Chronological by registration date,"These records document the participants and/or attendees to the city operated gun range and are used for reference by the agency. Records are used as an agreement to engage in firearms shooting\, camping\, or other activities at the shooting sports complex. These records contain the participants name\, address phone\, email\, age and gender with a waiver\, release\, indemnification\, hold harmless\, and assumption of risk and liability agreement for the Perry City gun range.",Retain for 2 year(s),,
21918,Perry (Utah),Financial ledgers,1952-1990.,Chronological by date,These are summaries showing the amount of receipts and disbursements of each department of the municipality. They may also include documentation from subsidiary ledgers to general ledger and accounting adjustments in the form of general entries.,,Public,
30686,Perry (Utah),Grant files,2011-,Alphabetical by project name.,"These records document grants received or awarded to Perry City\, and are used to review grant requirements\, disbursements and reimbursements. Records include grant contract\, progress reports\, financial tracking records. The records series may also contain applications\, notice of award\, reports\, correspondence\, and related records.",Retain for 7 year(s),Public,
30667,Perry (Utah),Audited financial statements,1911-,Chronological by fiscal year.,"These records document the official annual audit of the financial history of Perry City conducted by a certified budget officer and filed with the State Auditor\, and includes the approved annual operational budget\, which documents actual spending during the fiscal year.",Retain permanently,Public,
30671,Perry (Utah),Formal legal opinion records,1911-,Numerical by case number.,"These series contain formal legal opinions issued by the city attorney and are used for legal reference. These are the formal legal opinions researched\, written and published by attorneys. They are necessary to maintain consistency of opinion in related matters.",Retain permanently,Public,
30675,Perry (Utah),Road dedication records,1911-,Numerical by address.,"This series contains road dedications\, which are used to reference roads owned and operated by Perry City. Records document the transfer of roads or property for roads to the city.",Retain permanently,Public,
30670,Perry (Utah),"Roads, facilities and utilities as-built plans",1911-,Alphabetical by project name.,"These records contain as-built plans for city roads\, facilities and utilities. Records are used to review city construction and infrastructure projects specifications and plans. Records may include final plans and specifications for approved and constructed buildings\, facilities\, roads\, and bridges.",Retain permanently,Public,
30380,Perry (Utah),Range Safety Officer registration and release Forms,2014-,Chronological,"These records document authorization for Perry City to conduct a background and/or consumer report for a Range Safety Officer volunteer assignment. Records are used as authorization to obtain a consumer credit report and release of information for Range Safety Officer purposes at the city shooting sports complex.These records contain applicants name\, social security number\, gender\, race\, date of birth\, phone\, address\, drivers license information and/or a copy of the license\, employment history\, previous residences\, and criminal history information.",Retain for 5 year(s),Private,
30032,Perry (Utah),Personnel files,1975-,"Chronological by hire date, thereunder alphabetical by employees last name.","These records are official employment files for all Perry City Municipal Corporation employees. These files may include the employment application\, pay records\, leave documentation\, performance evaluations\, training certifications\, disciplinary actions\, correspondence\, and termination and retirement records.",Retain for 65 year(s) after date of hire,Private,
30676,Perry (Utah),Scrapbooks,1911-,Chronological by date.,"This series contains scrapbooks created by Perry City. Records include pictures\, stories and newsclippings with entries regarding relevant city projects and events.",Retain permanently,Public,
21947,Perry (Utah),Account invoices,undated,"Numerical by check number, there under chronological by year","These are invoices billing non-municipal agencies or institutions for supplies\, services\, or repairs provided by an agency. These invoices contain other information found no where else and is used for reference by the agency.",Retain for 4 year(s),Public,
30031,Perry (Utah),Payroll records,2013-,Chronological.,"These records document the payroll and benefit registers of Perry City employees. They include information such as hours worked\, wages paid\, benefit deductions and tax deductions. These records are used to verify payroll transactions.",Retain for 7 year(s),Public,
30030,Perry (Utah),Accounts payable and receivable records,2017-,"Chronological by fiscal year, thereunder alphabetical by business name.","These records document payments made and received by Perry City for various city expenses. Records include payments made to vendors\, loan payments\, invoices\, and reimbursement requests.",Retain for 4 year(s),Public,
30624,Perry (Utah),Resolutions,1911-,Chronological.,"This series includes resolutions adopted and passed by the Perry City Council. Local legislative bodies may exercise administrative powers by issuing resolutions. Records may include formal opinions\, decisions\, and authorization issued by resolution.",Retain permanently,Public,
30668,Perry (Utah),Building permit index,1911-,Chronological by filing year.,"This series contains an index for building permits issued by Perry City. These records register the building permits issued\, and may include types of license issues\, date issued\, applicant information\, and address of building.",Retain permanently,Public,
30669,Perry (Utah),Easement files,1911-,Numerical by address number.,"This series contains easement files. These records are used to document city and utilitiy easements\, which document the city right of way. These files contain documents executed by property owners granting the city rights of access to their property for public works or other municipal purposes. They include the names of parties\, purposes and terms of access and terms of easement. They are used to provide legal access to enter or modify private property.",Retain permanently,Public,
30673,Perry (Utah),Newsletters,1911-,Chronological.,These records contain city newsletters produced by Perry City. Records document city news and events.,Retain permanently,Public,
30677,Perry (Utah),Subdivision files,1911-,Alphabetical by project name.,"This series contains subdivision review case files\, used to reference the construction of city subdivisions. Records may contain subdivision maps\, applications\, escrow fees paid\, developer information\, infrastructure details\, inspections\, and other subdivision related documents.",Retain permanently,Public,
30674,Perry (Utah),Real property records,1911-,Numerical by address.,"This series contains real property files\, used to document real estate and property owned by Perry City. These records document the transfer of ownership of real estate to or from a governmental entity whether by trade\, sale\, acquisition\, transfer\, donation\, or other means.",Retain permanently,Public,
30863,Perry (Utah). Police Department,Government Records Access and Management Act (GRAMA) appeal records,2021-,Chronological by filing date.,,,,
30433,Perry (Utah). Police Department,Firearms disposal records,1992-,,,,,
30430,Perry (Utah). Police Department,Finger print cards and criminal histories,1979-,Chronological by booking date,"These are cards are used to verify a subject's identity. The cards contain the subject's fingerprints as well as all necessary information required to identify the individual\, including fingerprint classification number\, name\, address\, date of birth\, date of arrest\, signature of subject\, photograph\, occupation\, and place of employment.",,,
30465,Perry (Utah). Police Department,Employee records,1998-,,,,,
30431,Perry (Utah). Police Department,Volunteer management records,2017-,,,,,
30432,Perry (Utah). Police Department,Policy and procedure records,1998-,,,,,
12795,Constitutional Convention (1895),Dockets,s 1895.,"By docket type, thereunder chronological by day of the convention.","Acting on the authority of a federal enabling law enacted in 1894\, delegates formed a convention in 1895 to draw up a state constitution. These dockets track the movement of papers related to the convention. The first two dockets log propositions and petitions. Propositions were statements\, worded appropriately for inclusion as a section in a constitutional article\, introduced by one of the members of the convention. Petitions were sent by outside individuals or groups with a particular interest. The dockets note the file number\, date\, who introduced the matter\, title\, number of readings\, committee referrals\, and final filing. The third docket logs similar information on the introduction\,,readings\, and referrals of committee reports\, which were copies of proposed articles in the constitution. The final docket on routine matters logs referrals and adoptions of motions pertaining to the business workings of the convention such as expenses\, seating members\, etc.",,Public,0.35 cubic foot 1 microfilm reel
3214,Constitutional Convention (1895),State Constitution,1895.,none.,Handwritten constitution for the state of Utah.,,Public,1.00 cubic foot 2 microfilm reels
166,Department of Human Services.$bDivision of Aging and Adult Services,Work program reports,1976-2009.,Alphanumerical.,"Records detailing an organization\, which could include charts and reorganization studies. Also administrative maps that show regional boundaries and headquarters of decentralized agencies or that show the geographic extent or limits of an agency's programs and projects.",Permanent. Retain for 3 year(s),Public,
29867,Division of Human Resource Management,Official reports,2017-,"Chronological by year, thereunder alphabetical.",These are reports created by the department to summarize activities or results of a project or program. Reports are generally only for internal reporting.,Permanent. Retain for 1 year(s),Public,
28217,Uintah Animal Control and Shelter Special Service District (Utah),Annual district activities report,2007-,Chronologically by year.,"These are reports on program activities and accomplishments of the municipality or individual department for the previous year. They may include statistics\, narrative reports\, graphs\, and diagrams.",Permanent. Retain for 6 year(s),,
30125,Utah State Industrial School,Superintendent's monthly reports,1898-1919,Chronological by month.,"These are official reports summarizing activities and accomplishments of a governmental entity or program which are produced and distributed. They may include statistics\, narrative reports\, graphics\, and diagrams.",,Public,1.40 cubic feet
30404,Provo (Utah). Public Works Department,Provo City Engineer annual reports,1921-,Chronological,"These are annual reports compiled by the Provo City Engineer Department\, and include a summary of the activities and accomplishments of the department for the previous year.",Retain permanently,Public,
84682,Salt Lake City School District (Utah),Annual reports,1897-,Chronological,"These are pamphlets\, leaflets\, studies\, proposals and similar material printed by or for the school district or any of its departments\, programs or schools\, and made available to the public\, or the last manuscript report if not published.",Permanent. Retain for 10 year(s),Public,2.00 cubic feet 1 microfilm reel
11235,"Southwest Behavioral Health Center (St. George, Utah)",Annual reports,undated,None,"These are reports on program activities and accomplishments of the county or individual department for the previous year. They may include statistics\, narrative reports\, graphs\, and diagrams.",Retain permanently,Public,
27636,Bureau of Environmental Health,Community Pesticide Study Quarterly/Annual Reports,1967-1977.,Chronological,"These are reports on program activities and accomplishments of the county or individual department for the previous year. They may include statistics\, narrative reports\, graphs\, and diagrams.",,Public,1 microfilm reel
22701,School and Institutional Trust Lands Administration,Annual reports,1994-,Chronological,"This series contains reports of activities from the previous year with information pertaining to the director's message\, agency activities\, land sales\, archaeology\, development\, hunting\, fishing\, land management and finances. Also included in the report is a map showing trust lands located throughout the state. Duplicate copy is supplied by the State Library.",Permanent. Retain until administrative need ends,Public,0.20 cubic foot
182,Governor (2021- : Cox),Messages to the legislature,1851-,Chronological.,"This series contains the Governor's messages to the legislature\, state of the state addresses\, and budget in brief messages.",Permanent. Retain for 5 year(s) or until end of governor's administration,Public,1.20 cubic feet 5 microfilm reels
27453,Utah Commission on Criminal and Juvenile Justice. Judicial Performance Evaluation Commission,Completed judicial performance evaluation reports,2009-,Chronological by year of retention election; thereunder alphabetical by court level; thereunder alphabetical by judge name.,"The Judicial Performance Evaluation Commission is mandated to ""compile a retention report of its judicial performance evaluation of a judge\,"" (Utah Code 78A-12-206(1)(a))\, which is to be made public according to the parameters set forth in Utah Code 78A-12-206. These public reports are made available on any judge running in a retention election\, and contain a judge's biography\, content summary\, survey/interview results\, and general information to understand the contents within the report. Reports are posted to the agency's website\, and a full commission version is also sent to the judge under evaluation. These records' main purpose is to provide the public with information on the judges they will see on their ballots.",Permanent. Retain for 12 year(s) after retirement or death,Public,
25744,"Department of Natural Resources. Division of Forestry, Fire and State Lands",Annual forestry accomplishment reports,ca. 1975-,Chronological by grant program,"Federal grants provide a substantial part of the Division of Forestry\, Fire and State Lands' budget. The Division is required to report accomplishments for key outcomes. This report becomes part of a broader report to the U.S. Forest Service and Congress. This series includes annual reports on grants received from the U.S. Forest Service. Filed with the annual report are applications\, grant narratives\, targets\, program reports\, and correspondence.",,Public,1 microfilm reel
27500,Davis County (Utah),Annual Reports,2010.,chronological,"These are reports on program activities and accomplishments of the county or individual department for the previous year. They may include statistics\, narrative reports\, graphs\, and diagrams.",Retain permanently,Public,
29728,Division of State History,Utah History Day annual reports,2013-,Chronological by year.,"These records are annual reports created by the Division as part of their mandate to ""promote\, coordinate\, and administer"" the Utah History Day program\, which includes ""regional\, state\, and national activities and competitions for students from grades 4 through 12\,"" in conjunction with National History Day (see Utah Code 9-8-203(1)(h)(2018)).",Permanent. Retain for 3 year(s),Public,
30519,Cache County (Utah). County Clerk,Cache Metropolitan board reports,1996-1998.,Chronological by meeting date.,"These records contain reports created for the Cache Metropolitan board. Reports include development plans\, minutes\, agendas\, memorandums\, and financial reporting.",Retain permanently,Public,
29911,Board of Education,School Learning and Nurturing Development Trust Program annual reports,2015-,"Chronological, thereunder by local education agency.",These reports document plans and reports of expenditures by local school councils of restricted School Learning and Nurturing Development Trust program funds. The reports are used to monitor practices of school councils and expenditures of these trust funds. Information contains responses to required questions submitted annually by each school in the state.,Retain permanently,Public,
27452,Utah Commission on Criminal and Juvenile Justice. Judicial Performance Evaluation Commission,Completed judicial performance evaluation reports for midterm evaluations and judges not running for re-election,2009-,"Chronological by year of retention election, thereunder alphabetical by court level, thereunder alphabetical by judge name.","The agency is mandated to ""compile a midterm report of the... judicial performance evaluation of a judge"" (Utah Code 78A-12-203(7)) and also to ""compile a retention report of its judicial performance evaluation of a judge\,"" (Utah Code 78A-12-206(1)(a)). Midterm reports\, as well as evaluations of judges who do not file for the retention election\, are not public (see Utah Code 63G-2-302(2)(a) and 78A-12-206(1)(c)). Contents of reports vary depending on a judge's evaluation designation (determined by weighted caseloads\, attorney numbers\, and court level)\, but records may include courtroom observations\, survey results\, public sanctions\, public comments\, a content analysis\, interview results\, and performance feedback. These performance evaluation reports are used for self-improvement by the individual judge being evaluated. JPEC commissioners also use these reports often to analyze a judge's scores over the course of their time on bench.",Permanent. Retain for 12 year(s) after retirement or death,Private,
27455,Utah Commission on Criminal and Juvenile Justice. Judicial Performance Evaluation Commission,Incomplete judicial performance evaluation reports,2009-,Chronological by year of retention election; thereunder alphabetical by court level; thereunder alphabetical by judge name.,"These are incomplete reports due to a judge resigning or retiring before the report is complete\, and depending upon how long a judge held the position\, are composed of qualitative and quantitative data on the judge's performance. Records included vary\, depending on a judge's evaluation designation (determined by weighted caseloads\, attorney numbers\, and court level)\, but may include courtroom observations\, survey results\, public sanctions\, public comments\, a content analysis\, interview results\, and performance feedback. These performance evaluations contain incomplete information and are not distributed.",Permanent. Retain for 12 year(s) after retirement or death,Private,
83931,Department of Workforce Services. Division of Housing and Community Development,Community Development Block Grant final statements,i 1985-,Chronological.,"Annual reports on grants received by State agencies from the Federal Government\, which may contain applications\, notice of award\, program reports\, and correspondence.",Permanent. Retain for 5 year(s),Public,
30413,Murray (Utah),Annual Reports,1962-,Chronological by publication date.,"These are official reports summarizing activities and accomplishments of a governmental entity or program which are produced and distributed. They may include statistics\, narrative reports\, graphics\, and diagrams. 	",,Public,0.20 cubic foot
30842,Department of Health and Human Services. Executive Medical Director. Center for Medical Cannabis.,Reports,2018-,Database.,"The Center for Medical Cannabis (CMC) mandates are outlined in Utah Code 26B-1-420 (2023)\, 26B-4-2 (2023)\, 26B-1-421 and Utah Code 58-37. The mandates include historical records created by the CMC\, such as reports.",Retain permanently,Public,
17600,Daggett County (Utah). County Auditor,Annual reports,1980-,Chronological,"These are reports on program activities and accomplishments of the county or individual department for the previous year. They may include statistics\, narrative reports\, graphs\, and diagrams.",Retain permanently,Public,
29842,Department of Administrative Services.$bDivision of Administrative Rules,Agency rulemaking activity report,1987-1991.,Chronological by date.,"These reports were required by Utah Code 63-46a-8 (enacted 1987\, repealed 1992)\, and provided the Legislature\, its several committees\, and staff a brief summary of state agency rulemaking activity during the fiscal year.",Permanent. Retain until administrative need ends,Public,
29890,State Library Division,Construction grant files,1957-,Alphabetical by library name,"These grant files contain information regarding the decision to award grant files to local public libraries for the construction and/or remodeling of their building. These files may contain monies awarded or declined\, budget information\, blueprints\, photographs\, minutes\, and board correspondence.",Retain permanently,Public,
27730,Uintah Animal Control and Shelter Special Service District (Utah),Animal control annual reports,2007-,Chronological by specific year,"These records support the agency's function to document and report the activity of its operations as evidence of following and executing legal mandates. Records document annual statistics for animal control services. Information includes the types of service calls received as well as the total number of service calls\, citizen assistances\, miles patrolled\, and officer training hours.",Permanent. Retain for 15 year(s),Public,
30181,Utah Commission on Criminal and Juvenile Justice. Judicial Performance Evaluation Commission,Official reports,2009-,Chronological.,"These are public reports created to update the public on the Commission's progress on judge evaluations\, different pilot projects\, election results\, and other related matters. Reports which inform on the Commission's accomplishments and goals are often used as tools to generate more effective procedures and practices.",Permanent. Retain for 12 year(s),Public,
30735,Utah Navajo Trust Fund,Blue Mountain Apartments records,1993-,None.,"These records document the management of the Blue Mountain Apartments\, which the Trust manages in partnership with American Express. Records include initial company setup/startup documents\, rental applications\, rent payments and receipts\, annual program audits and reports\, annual financial audits and reports\, Zions bank statements\, and related records. Contracts and agreements are not included in this series; see series 27899: Contracts and agreements.",Permanent. Retain until administrative need ends,Public,
30197,Washington City (Utah),Management reports,2005-2011,Chronological.,"These are official reports summarizing activities and accomplishments of a governmental entity or program which are produced and distributed. They may include statistics\, narrative reports\, graphics\, and diagrams.",,Public,0.20 cubic foot
12163,South Salt Lake Valley Mosquito Abatement District (Utah),Annual reports,1952-,Chronological.,"These are reports on program activities and accomplishments of the municipality or individual department for the previous year. They may include statistics\, narrative reports\, graphs\, and diagrams.",Retain permanently,Public,
30687,Spanish Fork (Utah). Police Department,Annual Reports,1984-,Chronological,"This series contains official reports summarizing activities and accomplishments of the Spanish Fork City Police Department for a fiscal year. Reports may include statistics\, narrative reports\, graphics\, and diagrams.",Retain permanently,Public,
30105,University of Utah (Utah). Department of Campus Police,Annual reports,2015-,Chronological.,"These records are the published annual reports for the department of public safety at the University of Utah. Information in the reports may include crime statistics\, improvement plans\, emergency response plans\, and department services.",Retain permanently,Public,
11597,Davis County (Utah). County Clerk,Annual reports,1940-2011.,Chronological.,"These are reports on program activities and accomplishments of the county or individual department for the previous year. They may include statistics\, narrative reports\, graphs\, and diagrams.",Permanent. Retain for 1 year(s),Public,
11601,Davis County (Utah). County Clerk,Bounty records and index,1898-1945.,"Chronological, thereunder alphabetical by name.",This shows the number of the bounty certificate the date it was issued and the name of the person to whom it was issued and the amount paid.,,Public,
11608,Davis County (Utah). County Clerk,Candidacy declaration forms,1988-,"Chronological, thereunder alphabetical by candidate's name","Declaration of candidacy forms filed by persons intending to become candidates for an election for partisan and non-partisan offices as outlined in the the Utah Code (20A-9-202--Election Code). Davis County's candidacy declaration forms contain: candidate's name\, address\, telephone number\, party affiliation\, and office sought.",Retain for 22 month(s),Public,
11612,Davis County (Utah). County Clerk,Voter registration forms,undated,None,"These are forms submitted by persons applying to be a registered voter in the State of Utah\, as required by Utah Code. They include the voter's name\, address\, birthdate\, birthplace\, last former address previously registered\, political party(optional)\, signature and sworn statement of the person completing the form\, and the date. ""The county clerk shall retain a copy in a permanent countywide file\, which may be electronic or some other organized system.,These are four-part printed voter registration forms used to register eligible voters. ""Every person applying to be registered shall complete a registration form"" (UCA 20A-2-104 (2010)). They include the voter's name\, address\, birth date\, birthplace\, last former address previously registered\, political party (optional)\, signature and sworn statement of person completing form\, and date. ""The county clerk shall retain a copy in a permanent county wide file\, which may be electronic or some other recognized system."" (UCA 20A-2-104(2) (2010).",Retain permanently,Private,
11626,Davis County (Utah). County Clerk,Organizational files,undated,None,"These are graphic illustrations providing a detailed description of the arrangement and administrative structure of the county. These files contain organizational charts\, reorganizational studies\, functional statements\, and formally prepared descriptions of the responsibility assigned to executive officers. These records are included in the annual financial report.",Retain permanently,Public,
11621,Davis County (Utah). County Clerk,Notaries public index,undated.,Alphabetical by surname,"This is an index to all notaries public in the county. After the county clerk receives ""certification of notaries public from the Division of Corporations and Commercial Code\,"" he shall ""keep and maintain an indexed record"" of notaries public within the county ""showing the names of all persons holding notarial commissions\, with the dates of issuance and expiration"" (UCA 17-20-3 (1995)).",Retain permanently,Public,
13041,Davis County (Utah). County Clerk,Notaries public records,1900-2010.,"Chronological, thereunder alphabetical by surname","This is an index to all notaries public in the county. After the county clerk receives ""certification of notaries public from the Division of Corporations and Commercial Code\,"" he shall ""keep and maintain an indexed record"" of notaries public within the county ""showing the names of all persons holding notarial commissions\, with the dates of issuance and expiration"" (UCA 17-20-3 (1995)).",,Public,
12555,Davis County (Utah). Clerk of the County Court,Official bonds,1876-1880; 1896-1937.,Chronological.,These are the official bonds for various offices in Davis County starting with Book A for 1876.,,Public,2 microfilm reels
11808,Davis County (Utah). County Clerk,Assumed names business records,1906-1963.,"Chronological, thereunder numerical by certificate number","Records identifying the name of the business and owner's name of persons operating a business under an assumed name in Davis County. Include an affidavit containing county\, date\, owner's names\, business name and address\, and notarized signatures of owners\, and may also include an affidavit withdrawing the assumed business name.",,Public,
11807,Davis County (Utah). Clerk of the County Court,Water commission records,1878-1895.,chronological,"Petitions\, legal notices\, applications\, election certificates\, water reports\, and minutes of district water meetings of the Davis County Water Commissioners regarding determination of primary and secondary water rights within the county.",,Public,
11812,Davis County (Utah). County Clerk,Irrigation lands book,ca._1900.,Numerical by plat number,"Book of persons receiving water rights from the Weber River in Davis County\, includes plat number\, owner's name\, channel name\, and acreage per crop (march\, native hay or pasture\, cultivated land\,orchard\, garden\, and totals).",,Public,
15118,Davis County (Utah). County Commission,Minutes indexes,1931-,The volumes are arranged chronologically. Each index is arranged alphabetically by the first letter of the type of proceedings or by an individual's name.,"These handwritten volumes index volumes H through S of the minutes of the Davis County Commission. Columns record the type of proceedings or the name(s) of interested parties\, the date\, and the book and page(s) in the minutes in which the proceedings are entered. The existence of any indexes to minutes before volume H is unknown. The Davis County Clerk\, as the secretary for the Davis County Commission\, may hold other index volumes.",Retain permanently,Public,2 microfilm reels
23910,Davis County (Utah). Planning Commission,Zoning appeals,1954-,"Chronological, thereunder numerical by case number",These case files document the zoning activities of the Board of Adjustment. They are used to document the cases brought before the Board of Adjustment and its decisions. They contain the original application; findings and order; correspondence; and any exhibits such as plot plans or elevations.,Retain permanently,Public,
27734,Davis County (Utah). Department of Human Resources,Volunteer background files,2005.,Alphabetical by last name,"These records are created to verify that a volunteer is not a risk to patrons participating in Davis County programs\, such as the senior services\, children in library\, etc. These records include the name\, address\, Social Security number\, phone number\, birth date\, drivers license number\, and fingerprints. Records may also include a criminal history.",Retain for 5 year(s) after separation,Private,
27780,Davis County (Utah).$bPersonnel Office,Active personnel files,1954-2021.,Alphabetical,"These files are the official employment files for all Davis County employees and usually include the original employment application; correspondence; credential files; copies of transcripts; Code of Conduct agreements; letters of commendation; pay and leave history; work performance\, performance plans and evaluations; copies of any documents affecting the employee's conduct\, status\, and salary; training certificates and evaluation forms; Form 1-9 and other documents required by the U.S. Citizenship and Immigration Services; employee-signed overtime agreements; personnel actions; corrective action plans; notices of disciplinary action; new employee orientation form checklists\, letters of appreciation/commendation; separation and leave without pay records; garnishments; employee benefits notification forms for Public Employee Health Plan (PEHP) and Utah Retirement Services (URS); references; and training certifications or preparations. These files also apply to temporary employees and,exempt-status employees performance appraisal. These files contain the complete work history of an individual (excluding medical/psychological information)\, while employed by the county.",,Private,
27784,Davis County (Utah). Department of Human Resources,Adverse action investigation files,1985.,Alphabetical,"These records support the agency's function to manage its human resources. Records document the investigation of potential disciplinary action against employees. Records include the initial complaint\, final decision\, and supporting documentation. Records for investigations that result in disciplinary action are part of the employee's personnel file.",Retain until separation,Protected,
27838,Davis County (Utah).$bPersonnel Office,Wellness program health risk assessment (HRA) files,1999-2023.,alphabetical by name thereunder by year,"By participating in this program Davis County is able to reduce insurance costs\, by encouraging better health for employees. The purpose of these records are to make employees aware of their health and any risk factors. These records contain employee's name\, home address\, home and work phone\, birth date \, height\, weight\, blood pressure\, blood work\, use of tobacco and/or alcohol\, etc. These files may also include follow up in attendance to classes\, return doctor visits\, etc.",Retain for 5 year(s),Private,
11035,Davis County (Utah). County Recorder,Condominium filings and indexes,1970-,,"The county recorder is required to maintain an index ""whereby the record of each condominium project contains a reference to the declaration\, each conveyance of\, lien against\, and all other instruments referring to a unit affected by such declaration\, and the record of each conveyance of\, lien against\, and all other instruments referring to a unit shall contain a reference to the declaration of the property of which the unit is a part"" (UCA_ 57-8-12(2)_(1995).",Retain permanently,Exempt,
7181,Davis County (Utah). County Recorder,Official records,i 1856-,"Numerical by book number, thereunder chronological","These are copies of all official records recorded with the county recorder including deeds\, mortgages\, mining records\, military discharges\, etc. Upon payment of fees for the same\, the recorder must record in the ""Official record' book all papers\, documents\, records\, and other writings required or permitted by law to be recorded. In some counties all recorded instruments are compiled together as part of the ""Official records""\, while others compile each type of instrument separately (See Deed records\, Mortgage records\, Mining records\, Water records\, etc.)",Retain permanently,Public,2 microfilm reels
11045,Davis County (Utah). County Recorder,Property ownership plat maps,1952-,Generally numerical by township and range.,"These are plat maps showing property ownership and property lines for real estate within the county. The county recorder ""shall prepare and keep present-ownership maps and plats drawn to a convenient scale\, which shall at all times show the record owners of each tract of land in the county\, together with a description of the tract"" (UCA 17-21-21 (1995)).",Permanent. Retain until superseded,Public,2.50 cubic feet
81627,Davis County (Utah). County Recorder,Abstract books,i 1870-,Alphanumerical by section; township; range.,"The county recorder creates abstracts that contain the history of property ownership by providing a true chain of title by geographical location. They contain the date and character of instrument\, book and page number where instrument was recorded\, entry number of instrument\, and legal description.",Retain permanently,Public,
11693,Davis County (Utah). County Surveyor,Field books,undated,None,"These books contain the original survey notes and measurements by surveyors. They are used to create maps and diagrams for specific projects and to update reference sheets. They include township\, section\, range\, survey measurements\, elevations\, and grade with some sketches of area and notes regarding the project.",Retain permanently,Public,
11700,Davis County (Utah). County Surveyor,Pending files,undated.,None,"These are records arranged in chronological order as a reminder that an action is required on a given date or that a reply to action is expected\, and if not received\, should be traced on a given date.",,Public,
11711,Davis County (Utah). County Surveyor,Topographical maps,1984-2024.,None,"These are contour maps which illustrate natural features of the land. They are usually produced by other agencies\, but are retained by the county surveyor for reference purposes. They include township\, sections\, range\, elevations\, rivers\, lakes\, and mountains\, etc.",Retain until superseded,Public,
7137,Davis County (Utah). County Treasurer,Tax redemption certificates and state assessed properties,1938-,Numerical by redemption number,these are certificates issued for money received in payment of delinquent real property taxes.,Retain permanently,Public,13 microfilm reels
30625,Davis County (Utah). Department of Community and Economic Development,Aerial photographs,1960-,Numerical,This series contains aerial photographs of the Davis County area showing land uses and highway locations.,Retain permanently,Public,
10918,Davis County (Utah). County Assessor,Plat maps,undated,,"These are copies of county recorders plats of property within the county. ""The assessor shall keep in a map book a plat of the various parcels within any county\, city or town\, and identify for each parcel the name of the person to whom it is assessed"" (UCA 59-2-312 (1990)). These plats must comply with prescribed minimum standards (UCA 59-2-317 (1990)).",Retain until superseded,Public,
10920,Davis County (Utah). County Assessor,Sales ratio reports,undated,,This computer report contains information compiled from the annual survey of property sales conducted by the State Tax Commission and in some cases local assessors. It is used to verify the accuracy of the assessment level. Sales are compared with the respective assessed valuations. The sales ratio study consists of data on individual sales data together with statistical summaries and reports. The data is normally compiled on magnetic tape.,Retain for 2 year(s),Public,
27943,Davis County (Utah). County Assessor,Commercial property appraisal cards,ca. 1945-,numerical by parcel number,"Commercial property appraisal cards are used to assess values of real property for the purposes of collecting taxes. These records track the history of each parcel and validate accurate property values over time. Commercial valuation records or tax appraisal cards contain detailed descriptions of each individual parcel of property values over time. Each assessment folder contains the property address\, the name of the commercial property\, a serial number\, a legal description of the property which includes the amount of acreage\, and nature of improvements. Descriptions of improvements include the quality and size of buildings\, lists of taxable features\, sketches of improvements and photographs. These records provide ongoing assessed property valuations for land and improvements including notes about board of equalization adjustments. Many of these records include financial accounting\, operating\, sales\, and income statements.",Permanent. Retain for 10 year(s),Public,
11600,Davis County (Utah). County Auditor,Bond record,1850-1937.,Numerical by bond numbers,"""All official bonds shall be recorded in the office of the county recorder and then filed and kept in the office of he county clerk. The official bond of the county clerk after being recorded shall be filed and kept in the office of the county treasurer"" (UCA 17-16-11 (1995)).",,Public,
11120,Davis County (Utah). County Auditor,Time sheets,1850-2024.,Alphabetical,"These records document the agency's function to perform all countywide accounting services (Davis County Code 2.16.030 (2013)). Records document hours worked\, and paid or unpaid permitted absence from work for county employees. Information includes employee's name and position.",Retain for 3 year(s),Private,
11633,Davis County (Utah). County Auditor,Abatement application files,1993-,"Chronological, thereunder alphabetical by surname","These records are used for granting exemption of property taxes for disability\, aged\, veteran status or extreme hardship. The actual numbers and types of abatements vary according to size of the auditor's office. These files contain applications forms completed by taxpayers requesting tax exemption of property tax. Includes applicant's name\, address\, birth date\, age\, social security number; the property serial number; name of county; a series of questions concerning financial situations; numbers of acres; computation of household income; the signatures of applicant and applicant's spouse; all necessary supporting documentation; and action taken. Since abatement records are historically valuable\, the retention of these records is dependent upon which records are created by the office.",Permanent. Retain for 13 year(s),Private,
11636,Davis County (Utah). County Auditor,Accounts payable,1940-,Chronological,"These records support the agency's function to perform all countywide accounting services (Davis County Code 2.16.030 (2013)). Records document debits owed by the county and are used to ensure proper payment of services rendered to the county. Information includes billing organization\, amount due\, and date of payment.",Retain for 4 year(s),Public,
11639,Davis County (Utah). County Auditor,Annual financial report,1900-,Chronological,"These are statistical reports on the financial affairs of the entire county or a specific department. These reports usually include a statement on the value of all county owned property\, and an accounting of all income and expenditures in relationship to the final budget.",Retain permanently,Public,
11648,Davis County (Utah). County Auditor,Electronic check files,1940-,Numerical by check number,These are digital images of checks issued and are maintained solely as a quick reference source.,Retain for 1 year(s),Public,
11651,Davis County (Utah). County Auditor,Departments deposit slips,1980-,Chronological,These are bank cashiers' slips showing the amount and date of deposit of monies into county accounts.,Retain for 4 year(s),Public,
11655,Davis County (Utah). County Auditor,Central store inventory files,1980-2020.,Chronological,"These files contain the annual inventory of county equipment\, supplies and other items owned or administered by the county.",Retain for 1 year(s) after superseded,Public,
11657,Davis County (Utah). County Auditor,General ledgers,1885-,Chronological,"These are summaries showing the ""amount of receipts from and disbursements of each department"" (UCA 17-19-6 (1990)). May also include accounting adjustments in the form of manual journal entries.",Retain for 4 year(s),Public,
11661,Davis County (Utah). County Auditor,State Tax Commission reports,1980.,Chronological,"These reports are two annual statements which are submitted to the State Tax Commission. The county auditor is required\, before June 8 of each year\, to ""prepare from the assessment book of that year a statement showing in separate columns: the total value of all property; the total value of all real estate including patented mining claims\, stated separately; the value of improvements; the value of personal property exclusive of money; and the number of acres of land and the number of patented mining claims\, stated separately"" (UCA 59-2-322 (2000)). The second required statement\, to be prepared before November 1 of each year\, reports ""the amount and value of all property in the county\, as classified by the county assessment rolls\, and the value of each class; the total amount of taxes remitted by the county board of equalization; the state's share of the taxes remitted; the county's share of the taxes remitted; the rate of county taxes; and any other information requested by the state,auditor. The statement shall be made in duplicate\, upon forms provided by the state auditor\, and as soon as prepared shall be transmitted\, one copy to the state auditor and one copy to the commission"" (UCA 59-2-325 (2000)).",Retain for 5 year(s),Public,
11883,Davis County (Utah). County Auditor,Circuit breaker reimbursement records,1982-,Chronological,"This is the circuit breaker reimbursement report submitted to the State Tax Commission showing abatements accompanied by a letter requesting reimbursement to the county. Indigent and elderly citizens may file for homeowner's credit with the county commission on or before May 1 of each year. Recorded information includes: serial number\, name\, tax\, subtotals\, and grand totals.",Retain for 10 year(s),Public,
26722,Davis County (Utah). County Auditor,Internal audit final summary reports,2007-,Chronological by year thereunder numerical by report number.,These records support the agency's administrative function to evaluate the effectiveness of government by conducting an audit. Records document initial findings and final recommendations for improving the implementation and compliance of policies and procedures in the audited area.,Retain permanently,Public,
27234,Davis County (Utah). County Auditor,Payroll journal,2002-2023.,Alphabetical by department thereunder alphabetical by surname.,"This record is a complete breakdown of pay and deductions for payroll purposes. The payroll department uses this record to verify payroll totals against deductions and hours worked. Employees can also verify their pay. The record includes department\, employee's name and identification number\, and details of hours worked\, and specific deductions.",Retain for 7 year(s),Private,
4735,Davis County (Utah). Probate Court,Land claim records,i 1870-1894.,Chronological.,These volumes record adjudication of townsite and other land claims before the Davis county probate judge.,,Public,
25012,Davis County (Utah). Probate Court,Minute books,1854-1872.,Chronological.,"These minutes record the daily proceedings of the probate court in civil and criminal matters\, but are not transcripts of court cases. Cases divorces and other civil disputes\, most frequently over debts. Criminal cases include larceny\, assault\, riot\, kidnapping\, etc. Cases may span multiple dates. The names of plaintiff\, defendant\, jurors\, witnesses\, councilors\, and judge are noted. The charge or complaint; a statement that councilors presented their cases\, including names of witnesses testifying\, but not including the testimony; and details of the judgment are recorded as well.",,Public,0.20 cubic foot
25226,Davis County (Utah). Health Department,Publications,1964.,Chronological by year.,"These are pamphlets\, leaflets\, studies\, proposals and similar material printed by or for the county or any of its departments\, subdivisions or programs\, and made available to the public\, or the last manuscript report if not published.",,Public,0.20 cubic foot
29814,Davis County (Utah). Health Department,Establishment permit records,1979-,Numeric by permit number,"These records document the application and issuance of permits to operate mobile and fixed food establishments\, temporary food vendors and temporary mass gatherings for fair and other local events\, swimming pool facilities\, Waste Hauler permits\, body art\, E-Cig\, tanning and other facilities overseen by this Division. All applicants sign a statement agreeing to comply to all applicable Davis County Regulations. The permit may be revoked for noncompliance. Records types may be applications\, permits\, or inspection records and may include the establishment name\, address\, telephone number\, mailing address\, legal ownership (whether individual\, corporation\, or partnership)\, address\, and telephone number\, property owner's name; if a temporary permit\, its inclusive dates; name of event\, time\, location\, property owner\, person-in-charge (PIC)\, applicant's signature\, inspection date\, establishment type\, classification\, permit number\, seating\, bays\, square footage\, and date permit issued; floor,plans\, equipment schedules\, plumbing plan and schedule\, lighting plan\, surface finish schedule\, and equipment details. Types of records may be plan review documents\, pre-opening and routine inspections\, follow-up inspections\, permit application\, copies of permits\, permit suspension records\, etc.",Retain for 3 year(s) after expiration of permit or license,,
11096,Davis County (Utah). Library,Housekeeping files,undated.,None,"These are records of a general housekeeping nature which do not relate directly to the primary program responsibility of the office. Includes records such as charity fund drives\, custodial service requests\, parking space assignments\, and distribution of keys.",Retain for 1 year(s),Public,
29806,Davis County (Utah). Health Department,Professional permit records,1980-,Numeric by permit number,"These records document the professional permit application for individuals seeking to operate certain businesses in the county\, records include; Pool/Spa Operator Permits\, Certified Food Safety Permits\, Food Handler Permits\, Emission Tests\, Repair Technician and Inspection/Maintenance Certification. These records include the applicants name\, address\, telephone number\, birth date\, date of application\, issue date\, permit number\, and expiration date of permit. If applicable records may also include test and exam records\, employers name\, address of employment and permit payment information.",Retain for 3 year(s),Public,
29818,Davis County (Utah). Health Department,Health and safety permit records,1979-,Numerical by permit number.,"Health and safety documents including\, inspection forms\, applications\, voluntary merchandise destruction records\, hold order forms\, notices of embargo and hold order release forms for actions taken after the inspection of facilities (day care\, child care\, health facilities\, nursing facilities\, hospitals\, nursing homes\, group homes\, jails or any place serving or selling food; swimming pools\, kennel inspections\, stores\, restaurants\, preschools\, Job Corp)\, to insure facility meets state and county health and safety regulations. May include facility name\, address\, owner's or operator's name and facility type\, license recommendation (approved\, denial\, conditional)\, indication of any violations in various categories including personnel\, medical\, physical facilities and equipment\, housekeeping\, safety; signatures of owner or operator and environmental health officer\, date of inspection\, necessary comments\, and deadlines for correction of violations. Merchandise destruction records may include,a statement certifying that merchandise was voluntarily destroyed in an approved manner\, a listing of articles destroyed including: quantity\, size\, weight and reason for destruction\, signatures of firm's representative and department's agent and date.",Retain for 3 year(s) after expiration of permit or license,Public,
11091,Davis County (Utah). Library,Patron problem slips,1988-,Alphabetical by patron name,"These slips are created to track individual patron problems related to library materials and to maintain a history on patrons with recurring problems. They may include patron's name\, identification number (barcode number)\, problem description\, and resolution date.",Retain for 1 year(s),Private,
11139,Davis County (Utah). Council on Aging,Senior center's quarterly report,1990-2013.,,"This is a quarterly report on all service units provided at senior centers. It is submitted to the aging and adult services administrative office and is used to compile reports for the State Division of Aging. This report includes senior center name\, date\, actual service units provided\, service (general category access service\, in-home\, community service\, other services\, and transportation)\, year-to-date budget\, actual budget\, and current budget.",Retain for 4 year(s),Public,
11116,Davis County (Utah). Information Systems Department,Information Service Team (IST) minutes,1992-,Chronological,"These are minutes of regular Information Service Team meetings. This is a resource users committee established for computer-related purchases and to determine computer-related needs and policies. All discussions are reported and reviewed at regular department head meetings. The minutes include date\, members present\, and summary of proceedings.",Retain for 2 year(s),Public,
11757,Davis County (Utah). Information Systems Department,General administrative correspondence,undated,None,"These are records of a general facilitative nature created or received in the course of administering programs. Includes daily\, weekly\, or monthly activity reports which are summarized in an annual report\, correspondence\, and memoranda.",Retain for 2 year(s),Public,
11607,Davis County (Utah). County Clerk,Official register of voters/voter registration file list,undated,"Chronological, thereunder numerical by voting district","This is an official list of registered voters. Available information includes the:name\, address\, birth date\, phone number\, political party affiliation and voting history of the registrant. Reports may be generated by various criteria\, i.e. countywide\, precinct\, district\, political party\, etc.",Retain for 4 year(s),Public,
11726,Davis County (Utah). Department of Animal Care,Daily field reports,1988-,"Chronological, thereunder alphabetical by officer's name","Forms completed by each animal control officer to report on daily activities\, used to compile reports. Include officer's name; times on and off duty; patrol time and area\, day of week; vehicle number used; beginning and ending mileage; type of activity totals performed such as picking up stray animals\, quarantines\, dead animals\, complainants visited\, and location and time.",Retain for 5 year(s),Protected,
11735,Davis County (Utah). Department of Animal Care,Euthanasia license records,1992-,Chronological,These records support the agency's requirement to follow Food and Drug Administration licensing procedures for controlled substances as stated in 21 CFR 1301.13 (2014). These records document the licenses and registrations required annually for the purchase and dispensing of the controlled substance Sodium Pentobarbital. Information includes entity's contact information and date of application.,Retain for 5 year(s) after expiration of permit or license,Public,
11695,Davis County (Utah). Facilities,Housekeeping files,undated,None,"These are records of a general housekeeping nature which do not relate directly to the primary program responsibility of the office. Includes records such as charity fund drives\, custodial service requests\, parking space assignments\, and distribution of keys.",Retain for 1 year(s),Public,
17569,Davis County (Utah). County Clerk,Articles of incorporation numerical index,1882-1961.,Numerical by document number,"This is a numerical index of companies incorporated to do business in Davis County and was created by the Davis County Clerk to facilitate access to the Articles of Incorporation Record Books. The series provides the document number\, record book\, page number\, name of incorporation and amendments and their corresponding record book and page number.",,Public,1 microfilm reel
23383,Davis County (Utah). Clerk of the County Court,Marriage certificate record books,1887-1888.,Chronological by date.,"This series contains transcripts of marriage certificates as filed with the Davis County Clerk's office. The certificates include the names of the bride and groom\, the city and county of their residence\, the date and place of marriage\, the names of the officiator and witnesses\, and the date filed by the clerk.",,Public,1 microfilm reel
12146,Davis County (Utah). Department of Public Works,"Roads, floods, vehicles, and weed project files",1983-,Alphabetical by geographical location,"These project files document roads\, floods\, vehicles\, and weed projects. They include general correspondence\, newspaper articles\, file notes\, separate accounting for monies spent on specific projects\, designs\, developments\, blueprints and specifications.",Retain permanently,Public,
28474,Davis County (Utah). County Clerk,Petition Files,1900-,Alphanumeric by petition packet number,"These files contain the formal written petitions from county residents submitted to the county. Each petition contains a statement of purpose on proposed action as well as a name\, signature\, birth date\, age\, and address for each petitioner. Signatures must be verified to determine whether petitioners are registered voters\, and to ensure no multiple signatures are counted. See Utah Code Ann. 20A-7-206. When petitions have been approved\, a master list is created and maintained by the Clerk's Office; upon completion\, the master list is a public record. Original petitions are then transferred to the Lt. Governor's Office if the petition is a state-wide initiative; county initiatives follow the retention schedule. The finalized electronic record shall be considered the public record.,These files contain the formal written petitions from county residents submitted to the county commission proposing action. Each petition contains a statement of purpose on proposed action and signatures and addresses of petitioners. It is the responsibility of the county clerk to ""preserve and file all petitions"" (UCA 17-5-20-1.7 (2000)). Signatures must be verified to determine whether petitioners are registered voters.",Permanent. Retain for 5 year(s) after resolution of issue,Public,
28748,Davis County (Utah). County Clerk,Oaths of office,1983-,,"These files contain copies of signed oaths required of all officials\, whether elected or appointed\, before entering the duties of their respective offices.",Retain permanently,Public,
84751,Davis County (Utah). County Clerk,Real property acquisition and sales contracts,1881.,"Chronological by year, thereunder numerical by contract number","These records document legal agreements\, payments\, etc.\, between the county and outside entities. They also provide a history of transactions that have transpired in the county. These records document the purchase\, sale\, or transfer of county-owned real estate\, whether by purchase\, condemnation\, transfer\, trade\, sale\, or donation. They may include any contracts related to the construction of capital projects. Information includes names and addresses of contracting parties\, contract's purpose\, requisition number (if part of procurement process)\, contract period\, contract costs\, terms (standard terms and conditions as well as any specific project terms)\, audit information\, and authorizing signatures. This series may also include amendments to current contracts.",Retain permanently,Public,
3742,Davis County (Utah). County Commission,Administrative records,1883-1967.,Alphanumerical,,,,
5885,Davis County (Utah). County Commission,Maps,1962-1970.,Alphanumerical,These maps are any random maps that have not been identified into a specific category,Permanent. Retain for 1 year(s),Public,
11806,Davis County (Utah). County Clerk,Land adjudication records,ca._1889.,"Numerical by section, block and lot numbers","Undated adjudication of land books within Davis county. The first book contains plat maps for Bountiful\, Farmington\, and Kaysville townsites showing section\, block and lot numbers\, adjudication number\, and owner's name. The second book is an index with adjudication number\, owner's name\, townsite entry\, lot or lot portion\, block number\, plat\, and legal description.",,Public,1 microfilm reel
11811,Davis County (Utah). Clerk of the County Court,Water rights certificate books,1880-1894.,Numerical by certificate number,"Three books of stubs for water rights certificates issued by the county water commissioners for primary and secondary water rights\, include certificate number\, application number\, name\, creek name\, ditch\, lot\,period water rights for\, land description\, type of water right\, date adjudicated\, and signatures.",,Public,
7617,Davis County (Utah). Department of Human Resources,Year end payroll ledgers,1972-,Alphabetical by name,"These annual ledgers list payroll amounts at the end of the calendar year. Ledgers list employee's name\, department\, ID number\, gross pay\, net pay\, all payroll deductions and benefits by pay period for the year. They are created from information obtained from payroll registers.",Retain for 65 year(s),Private,
11037,Davis County (Utah). County Recorder,Mining records and indexes,undated,Numerical by book and page.,"These are legal instruments recorded by the county recorder concerning mining. They include the following: Notices of locations\, Mining deed records\, Mining claims records\, Proof of labor records\, Mining mortgages\, Mining abstract records\, Mining transfers and relocations. In some counties mining records are compiled separately\, while in others they are part of the ""Official records.""",Retain permanently,Exempt,
11039,Davis County (Utah). County Recorder,Military service records and index,undated,Numerical by book and page.,"These are ""honorable military discharges\, ._._._ any and all orders\, citations\, and decorations of honor to any person while he was in the military"" is recorded with the county recorder (UCA 17-21-14 (1995)). An alphabetical name index is also maintained.",Retain permanently,Private,
11041,Davis County (Utah). County Recorder,Grantor and grantee indexes,undated,Alphabetical by name of party or single name,"These are alphabetical indexes where ""all deeds and final judgments or decrees partitioning or affecting title as to possession of real property."" The grantors' index contains the ""number of the instrument\, name of each grantor in alphabetical order\, name of the grantee\, date of instrument\, time of filing\, kind of instrument\, consideration\, the book and page and entry number in which it is recorded\, and a brief description of the premises"" (UCA 17-21-6(2)_(1995). The grantee's index contains the same information\, but is alphabetical by each grantee (UCA_17-21-6(3)_(1995).",Retain permanently,Public,
11046,Davis County (Utah). County Recorder,Powers of attorney index,undated,Numerical by book and page,"These alphabetical indexes are used to access information concerning the granting of powers of attorney located within the official records. Each page is ""divided into seven columns\, namely: 'date of filing\,' 'book\,' 'page\,' and 'entry number\,' 'from\,"" 'to\, 'revoked'"" (UCA 17-21-6(8) (1995)). This series is included in the Official Records series 7181.",Retain permanently,Public,
11054,Davis County (Utah). County Recorder,Water records and indexes,undated,None,"These records contain the official records of recorded water claims. They consist of copies of certificates of water claims\, quit claims\, deeds\, warranty deeds\, trust deeds\, and releases. The alphabetical index includes name\, entry number\, book and page recorded\, and type of instrument. In some counties water records are compiled separately\, while in others they are part of the ""Official records"". This series is included in the Official Records series 7181.",Retain permanently,Public,
11056,Davis County (Utah). County Recorder,Property ownership card index,1974-,Numerical by land serial number,"This card file serves as an index to property ownership within Davis County. It includes the property owner's name\, book and page numbers of recorded documents which changed title and recordation dates. These are the working papers of the office\, and\, include notes and changes.",Retain permanently,Protected,
11708,Davis County (Utah). County Recorder,Special service district maps,undated,None,"These maps document the boundaries of special service districts within the county. These maps are not recordable with the county recorder\, but are filed with the county surveyor. They are used for reference purposes. They include township\, section\, range\, roads\, and special district boundaries.",Retain until superseded,Public,
10799,Davis County (Utah). County Recorder,Federal tax lien and discharge index,1977-,Alphabetical by name,"This is an index to all federal tax lien notices and certificates of discharge recorded within Davis County. The county recorder is required to index federal tax liens and certificates of discharge in accordance with UCA 38-6-3 (1992). This index includes name\, recordation date\, lien's book\, page and document numbers\, certificate of discharge's book\, page and document numbers. This series is included in the Official Records series 7181.",Retain permanently,Public,
19538,Davis County (Utah). County Recorder,Decrees,1880-,chronological,"Record books of judicial decrees compiled by the county recorder to note real estate transactions arising as a result of probate settlements\, civil suit judgments\, etc. This series is included in the Official Records series 7181.",Permanent. Retain until administrative need ends,,
83188,Davis County (Utah). County Recorder,Deed records,1869-,Numerical by book and page,"These volumes contain verbatim copies of deeds recorded by the county recorder. They contain the book and page number\, address of grantee\, legal description of property. Some counties separate deeds\, while others compile them as part of the ""Official records."" This series is included in the Official Records series 7181.,These volumes contain verbatim copies of deeds recorded by the county recorder. They contain the book and page number\, address of grantee\, legal description of property. Some counties separate deeds\, while others compile them as part of the ""Official records.""",Retain permanently,Public,13 microfilm reels
5884,Davis County (Utah). County Surveyor,Highway map,1952.,Alphanumerical,Highway maps for Davis County,Permanent. Retain for 1 year(s),Public,
19539,Davis County (Utah). County Recorder,Liens and leases indexes,undated,,"These are copies of all official records recorded with the county recorder including deeds\, mortgages\, mining records\, military discharges\, etc. Upon payment of fees for the same\, the recorder must record in the ""Official record' book all papers\, documents\, records\, and other writings required or permitted by law to be recorded. In some counties all recorded instruments are compiled together as part of the ""Official records""\, while others compile each type of instrument separately (See Deed records\, Mortgage records\, Mining records\, Water records\, etc.)",Retain permanently,Public,
11705,Davis County (Utah). County Surveyor,Recorded surveys,undated,None,"These are surveys by professional land surveyors (private\, county\, state) made within the county that establish or reestablish any private property\, right-of-ways and subdivision plats are also to be included as survey plats when there there is a surveyor's certificate involved\, and boundary monument. The surveyor is required to file a map of the survey within ninety days. The survey maps are required to show the following information: survey location by quarter section\, township and range; the survey date; the drawing scale and north point; ""the distance and course of all lines traced or established\, giving the basis of bearing and the distance and course to a section corner or quarter corner\, including township and range\, or identified monument within a recorded subdivision; all measured bearings\, angles\, and distances separately indicated from,from those of record; a written boundary description of property surveyed; all monuments surveyed; all monuments set and their relation to older monuments found; a detailed description of monuments found and monuments set\, indicated separately; the surveyor's signature\, seal or stamp; and the surveyor's name and address."" The map is also required to contain written narratives that explain and identify the purpose of the survey; the basis on which the lines were established; and the found monuments and deed elements that controlled the established or reestablished lines (UCA 17-23-17(2) (1995)). The map and narrative are required to be created on a ""material of a permanent nature on stable base reproduciable materials in the sizes required by the county surveyor (UCA 17-23-17(4) (1995).",Retain permanently,Public,
21983,Davis County (Utah). Department of Human Resources,Workers compensation claim records,1980-,"Chronological, thereunder numerical by case number","These files may contain forms\, correspondence and related medical and investigatory records relating to on-the-job injuries\, whether or not a claim for compensation was made.",Retain for 75 year(s),Private,
11712,Davis County (Utah). County Surveyor,Township plat maps,undated.,None,"These township plat maps are used to identify specific locations. They include township\, section\, range\, elevation\, monument\, coordinates\, section corners\, surveyor's signature and date. In some counties they are recorded with the county recorder and therefore also include date recorded\, seal\, and recorder's signature.",Retain until superseded,Public,
27837,Davis County (Utah).$bPersonnel Office,Wellness program participation files,1999-2023.,alphabetical by name thereunder by year,"These records track participation in the Wellness Program by employees and rewards those who are actively working at improving and maintaining a good quality of health and lifestyle. These records are used to track participation in the Wellness Program of employees to determine eligibility for rewards. These records contain the employee's name\, department\, business phone\, their activity level\, what activities they participated in\, the various challenges: Project Zero\, Hoops for Health\, biking challenge\, 5K challenge\, nutrition Bingo\, etc. Preventative care form can also be attached: mammogram\, colonoscopy\, physical\, etc.",Retain for 2 year(s),Private,
25112,Davis County (Utah). Department of Human Resources,Liability claims risk management files,1992-,"Chronological, thereunder numerical by case number.","These are liability claims for and against the County. They may include legal documents\, photos\, accident reports\, statements\, and insurance reports\, involved in the investigation and settlement of claims.",Retain for 20 year(s),Protected,
11313,Davis County (Utah). County Treasurer,Pending files,undated.,none,"These are records arranged in chronological order as a reminder that an action is required on a given date or that a reply to action is expected\, and if not received\, should be traced on a given date.",,Public,
11316,Davis County (Utah). County Treasurer,Returned check collections and notices,ca.1930-,Chronological,"These records document attempts to collect and process the collection of returned checks. They include bank notices notifying county treasurer of returned check (date\, reason\, name account drawn\, account number\, reference number and amount\, treasurer's name and account number) and a returned check notification (including date\, name and address\, debtor name\, name\, account number\, last activity amount\, number of accounts assigned and total dollar amount assigned).",Retain for 5 year(s),Public,
11309,Davis County (Utah). County Treasurer,Monthly investments and accounts,undated,None,"These are monthly accounting reports. They include outstanding reports\, amortization reports\, and earning reports.",Retain for 5 year(s),Public,
27629,Davis County (Utah). Department of Community and Economic Development,Corridor preservation acquisition records,2005.,Alphabetically,These records document the purchase of real property by the county. They include the contract and related correspondence.,Retain permanently,Public,
11320,Davis County (Utah). County Assessor,Tax notices and collection,1900-,"Chronological, thereunder numerical by account number","This is a report of personal property tax collections. The report includes account number\, tax year\, taxing district\, business or farm name\, date\, time\, receipt number\, amount\, daily totals\, and grand totals.",Retain for 3 year(s),Public,
24283,Davis County (Utah). County Treasurer,Bankruptcy files,1984-,Alphabetical by taxpayer's name,"These files document Davis County taxpayers who declared bankruptcy. They are used to determine whether the county is owed money and the amount owed. A proof of claim is filed if the County is owed money. The files include copies of notices of bankruptcies\, proofs of claims\, plans\, reorganizations\, dismissals and discharges. The official bankruptcy files are maintained by the courts. The county treasurer's files contain a disclaimer indicating they may be incomplete.",Retain for 5 year(s),Public,
10910,Davis County (Utah). County Assessor,Appraisal cards,1900-,Numerical by parcel number,"These records contain the complete information on the appraisal and assessment of real property. The folders contain the taxpayer's name\, property address\, serial number\, legal description including acreage\, improvements (size\, quality of building\, list of taxable features of improvement and photographs of improvements)\, assessed valuations for land and improvements\, notes regarding Board of Equalization adjustments\, and factoring worksheets.",Permanent. Retain until administrative need ends,Public,6.00 cubic feet
11638,Davis County (Utah). County Auditor,Annual budget,1900-,Chronological,"Budget means a plan for financial operations for a fiscal period\, embodying estimates for proposed expenditures for given purposes and the means of financing the expenditures"" (UCA 17-36-3 (3) (2014). ""On or before the last day of each fiscal period\, the governing body by resolution shall adopt the budget. A budget adopted in accordance with Subsection (1)(a) is\, unless amended\, in effect for the next fiscal period.. The budget officer shall certify a copy of the final budget\, and of any subsequent budget amendment and file a copy with the state auditor not later than 30 days after the day on which the governing body adopts the budget. The budget officer shall file a certified copy of the budget in the office of the budget officer for inspection by the pubic during business hours. (UCA 17-36-15 (2012)).",Retain permanently,Public,
11644,Davis County (Utah). County Auditor,Property tax register,1896-,Chronological,"These are the minutes of the Board of Equalization. The County Commission serves as the Board of Equalization determining tax relief measures in the county. The minute books are not a recording of the proceedings of the board meetings\, but rather a list of the decisions affecting taxation (both abatements and increases) made by the board. It is used to document the tax abatements given by the board to the indigent\, the aged\, the disabled (and their widows)\, and veterans (and their widows). Includes the book\, page\, line numbers\, and letters of the assessment roll\, the name of the person\, lots affected\, a description of the property affected (block or section\, plat\, township\, and range)\, the amount abated or increased (the assessed value of the estate\, improvements\, and personal property)\, the total amount abated\, and any relevant remarks.",Retain permanently,Public,
11645,Davis County (Utah). County Auditor,Board of Equalization minutes,1895-1979.,Chronological,"These are the minutes of the Board of Equalization. The County Commission serves as the Board of Equalization determining tax relief measures in the county. The minute books are not a recording of the proceedings of the board meetings\, but rather a list of the decisions affecting taxation (both abatements and increases) made by the board. It is used to document the tax abatements given by the board to the indigent\, the aged\, the disabled (and their widows)\, and veterans (and their widows). Includes the book\, page\, line numbers\, and letters of the assessment roll\, the name of the person\, lots affected\, a description of the property affected (block or section\, plat\, township\, and range)\, the amount abated or increased (the assessed value of the estate\, improvements\, and personal property)\, the total amount abated\, and any relevant remarks.",,Public,
11880,Davis County (Utah). County Auditor,Corrected assessment rolls,1990-,"Chronological, thereunder numerical by property tax number","Tax rolls of all property tax assessments within Davis County. Copy maintained by auditor for reference and to respond to questions and complaints. Permanent copy delivered to and maintained by the county treasurer (series 6030). Include date\, serial number\, property description\, total evaluation\, assessed valuation\, total exemptions\, value as corrected\, and property tax amount due.",Retain for 5 year(s),Public,
17568,Davis County (Utah). County Clerk,Articles of incorporation alphabetical index,1882-1961.,Alphabetical by company name.,"This is an alphabetical index of companies incorporated to do business in Davis County and was created by the Davis County Clerk to facilitate access to the Articles of Incorporation Record Books. The series provides the document number\, record book\, page number\, name of incorporation and amendments and their corresponding record book and page number.",,Public,1 microfilm reel
20390,Davis County (Utah). Planning Commission,Sign permits,1953-1968.,"Chronological, thereunder by permit number","These files document permits issued as official building and placement authorization for signs. Some signs were erected as early as 1921\, but actual permits were not issued until 1953. During the 1960s these permit files began to be integrated into the building permit files and no separate sign files were maintained. The files include location\, description (size\, support\, whether illuminated\, date erected\, permit number (if included)\, company\, field check\, sign number\, picture\, and related correspondence. They may also include sign violations which would contain complaints and any actions taken.",Retain permanently,Public,
29691,Davis County (Utah). County Auditor,Audit committee meeting minutes,2018 -,Chronological.,"These records may include the discussion of current\, past\, or pending audits\, information regarding specific audits being conducted\, audit findings\, audit techniques or procedures\, management of internal controls and the identification of internal control weaknesses\, potential violations of policy and procedure\, risk assessment\, recommendations for improvements\, and proposals of new policies when necessary. These records may also contain testimonials from witnesses including past or present employees\, audit investigators\, or any other citizen with relevant information to offer.",Retain for 2 year(s),Protected,
25014,Davis County (Utah). Probate Court,Probate bonds and letters record book,1877-1895.,Chronological.,"This volume records letters of appointment\, oaths\, and bonds filed by executors\, administrators\, and guardians of the estates of the deceased\, incompetent\, and minors.",,Public,
84231,Davis County (Utah). County Auditor,May tax sale records,i 1912-,"Numerical according to book number thereunder alphanumerical by section, range, block, or lot.","These records document the county auditor's sale of property for delinquent taxes. Property which has been delinquent for five years may be sold at the annual May Tax Sale. Information includes name of person to whom property was assessed\, legal description of property\, date of sale\, amounts of taxes and penalties attached\, total amount due\, and name of person to whom property was sold. When originally created (1989)\, this series included reference to May tax sale information recorded in the tax assessment rolls\, such as amounts of taxes due\, penalties attached\, names of persons to whom property was sold\, and name and certificate number of redeemer if the property was redeemed. However\, over time\, as Davis County microfilmed permanent records\, this series number\, 84231\, was used interchangeably with series 7137\, which includes tax redemption certificates. For purposes of a historical record\, May tax sales information is being preserved in redemption certificates (series 7137)\, in the,county recorder?s official records (series 71810)\, and in May tax sale minutes.",Retain for 5 year(s),Private,
25013,Davis County (Utah). Probate Court,Estate register of actions,1883-1896.,Chronological.,"This volume\, labelled ""Probate Judge's Docket 1"" constitutes a register of actions in cases regarding the guardianship or probate of estates. The volume records estate name\, name of applicant\, what action is requested (e.g. petition to admit will\, letters of administration\, hearing\, decree of distribution)\, date of each request or action\, and the court's order in the matter.",,Public,
11053,Davis County (Utah). County Recorder,Tax sale records,undated,None,"These are the recorded tax deeds issued by the county auditor conveying property to purchaser of real property sold for delinquent taxes (UCA 59-2-1351.1(9)(c)_(1995)) and records for property not sold (UCA 59-2-1351.3(1)_(1995)). The tax sale record ""shall become a part of the official records of the recorder and is considered to have been recorded by the recorder"" (UCA_59-2-1351.3_(1995)).",Retain permanently,Public,
18077,Davis County (Utah). County Recorder,Water districts water allotments,ca. 1965-,"Chronological, thereunder numerical by section, township, and range numbers","Books submitted annually by water districts within Davis County to the county clerk in accordance with UCA 17A-2-711 (1995) showing all revisions made to the previous year's water allotments. Books include district name; section\, township and range; tract number; owner's name; tract legal description; board of director's original allotment\, duty acre fee per acre and total acre feet required; the revised allotment\, duty per acre feet; totals; and any comments.",Retain for 4 year(s),Public,
10089,Davis County (Utah). County Recorder,Annexation maps and index,1955-,Numerical by annexation number,"These are maps of incorporated areas annexed by municipalities. Upon the annexation of the territory a requirement is to immediately file ""a transparent\, reproducible plat or map"" in the office of the county recorder\, ""together with a certified copy of the resolution or ordinance declaring the annexation"" (UCA_ 10-2-415(4a)_(1995)).",Retain permanently,Public,
11099,Davis County (Utah). Library,Excessive fines and fees letters,1991-2024.,Alphabetical by patron name,"Letters notifying patrons of excessive fines and fees owed to the library\, include patron's name and address\, and statement on amount owed\, also computer printout of the account and a narrative outlining the problem.",Retain until resolution of issue,Private,
19537,Davis County (Utah). County Recorder,Liens and leases,1899-,chronological,"Liens\, leases\, power of attorney\, etc. pertaining to real estate transactions. This series is included in the Official Records series 7181.",Retain permanently,Public,
11126,Davis County (Utah). Council on Aging,Title V personnel case files,1990-2012.,None,"These files document the participation of persons in the Senior Service Employment Program under 20 CFR 641 (2008). This program provides for the hiring of low-income persons over the age of fifty-five. The files include income certification form\, client intake form\, any related correspondence\, and if applicable termination forms.",Retain for 4 year(s) after separation,Private,
11317,Davis County (Utah). County Treasurer,Returned tax notices,1983-,Chronological,"This file contains tax notices which were mailed to taxpayers\, but were returned from the post office as undeliverable. They are used to document the mailing and nonreceipt of the original tax notices.",Retain for 5 year(s),Public,
11296,Davis County (Utah). County Treasurer,Bank account balance and reconciliation,undated,None,"These are monthly statements showing the amount of money on deposit to the credit of the county showing date\, name of bank\, total deposit\, withdrawals\, and cash balance with interest on daily bank balances.",Retain for 4 year(s),Public,
11322,Davis County (Utah). County Treasurer,Tax assessment rolls index,undated,undated,"This index is a listing of all property owners in the county. ""Upon receipt of the assessment roll\, the county treasurer shall index the names of all property owners shown by the assessment roll"" (UCA 59-2-1317(1) (1995)). The index includes the property owner's name and reference number where listed in the tax roll.",Retain permanently,Public,10 microfilm reels
11699,Davis County (Utah). County Surveyor,Organizational files,undated.,None,"These are graphic illustrations providing a detailed description of the arrangement and administrative structure of the county. These files contain organizational charts\, reorganizational studies\, functional statements\, and formally prepared descriptions of the responsibility assigned to executive officers.",Retain permanently,Public,
27742,Davis County (Utah). County Treasurer,Cancelled checks,1980-,Chronologically by month - then numerical by check number,"Copies of cancelled checks are kept primarily for audit purposes\, and for reconciling any discripancies in accounting. Cancelled checks have the County's mailing information\, check number\, account number\, amount paid\, payee's name\, and can include the payee's address.",Retain for 4 year(s),Protected,
11311,Davis County (Utah). County Treasurer,Organizational files,undated.,None,"These are graphic illustrations providing a detailed description of the arrangement and administrative structure of the county. These files contain organizational charts\, reorganizational studies\, functional statements\, and formally prepared descriptions of the responsibility assigned to executive officers. See series 11626 for record copy.",Permanent. Retain for 1 year(s),Public,
11144,Davis County (Utah). Council on Aging,Homebound authorization,undated.,,"These are cards on all clients receiving meals at home (Meals-on- Wheels). They are used for reference purposes. The cards include client's name\, address and telephone number\, days scheduled to receive meals\, name and telephone number to contact in an emergency\, physician's name and telephone number\, date service started and date service cancelled.",Retain until superseded,Exempt,
11148,Davis County (Utah). Council on Aging,Title XX transportation provider service report,1990-2013.,,"This report is used to receive reimbursement from the federal government for provided transportation services. It includes service provider name and address\, billing period\, service category\, contract number\, name of clients provided transportation\, eligibility code\, service activity\, number of service units\, rate of reimbursements\, reimbursement request\, fee assessed\, subtotals\, grand totals\, provider's signature\, and date.",Retain for 4 year(s) after final action,Public,
11151,Davis County (Utah). Council on Aging,Scrapbooks,2010.,,"These are a chronological record of the activities of the county or individual county department. They include photographs\, newspaper clippings\, flyers\, program notes\, brochures\, and other items pertaining to county activities and actions and reactions of county citizens.",Permanent. Retain for 1 year(s),Public,
11156,Davis County (Utah). Council on Aging,Board of Directors minutes,2010.,Chronological,"Official minutes of regular and special meetings of the Council's Board of Directors Include dates and time meetings convened and adjourned\, board members present and excused\, a summary of proceedings including motions\, discussions\, official actions and decisions.",,Public,
10913,Davis County (Utah). County Assessor,Mobile home assessment records,1989-,,"These are a five-year record of tax assessments on mobile homes. They include the owner's name\, taxing district\, account number\, address\, make\, model\, location\, vehicle identification number\, cost and percentage of assessment\, a record of payment and sometimes a picture of the unit (UCA 53-2-602 (1990)).",Retain for 6 year(s) or until separation,Exempt,
11147,Davis County (Utah). Council on Aging,Food invoices,1990-2013.,,"This invoice lists foods being delivered to senior centers for congregate and homebound meals. It is used for planning purposes. The invoice includes date\, center name\, food list\, alternatives provided\, and signature.",Retain for 3 year(s),Public,
11155,Davis County (Utah). Council on Aging,Feasibility studies,2010.,,These are studies conducted before the installation of any significant technology or equipment. They include specific studies and system analyses for the initial establishment and major changes of these systems.,Permanent. Retain for 1 year(s),Public,
11160,Davis County (Utah). Council on Aging,Senior citizen's bulletin,2010.,Chronological,"Quarterly newsletter distributed to all Davis County senior citizens who request copies\, to inform them of the Council's program and services. Includes date\, Board of Directors names\, a director's statement\, program announcements\, senior centers activities\, and advice.",Permanent. Retain until superseded,Public,
27486,Davis County (Utah). Council on Aging,New Choices waiver records,2007-2018.,Alphabetical by last name.,"The New Choices waiver helps eligible individuals move out of nursing facility settings. Services are designed to help people transition out of a nursing facility and re-establish themselves back in the community. These records are used to monitor client services\, expenditures\, and medical status.The records contain personal information\, including name\, address\, phone\, social security number\, and may include financial information. These records also include medical information.",Retain for 6 year(s),Private,
11632,Davis County (Utah). County Auditor,Revenue bonds,1882-,None,These bonds are issued by the county commission payable solely from revenues attributable to the extension and improvements to revenue producing facilities (UCA 17-12-1 (1995)).,Retain for 1 year(s) after resolution of issue,Public,
11717,Davis County (Utah). Department of Animal Care,Unsigned animal adoption agreement files.,1986-,"Alphabetical by name, thereunder numerical by impound number","These records support the agency's function to license and transfer animal ownership. These records document if the prospective owner qualifies to adopt an animal and verify that the animal has been sterilized. Records include the completed adoption agreement\, information about the prospective owner and adopted animal\, and related records created during the adoption process.",Retain for 5 year(s) after final action,Protected,
11318,Davis County (Utah). County Auditor,State assessed property sheets,1941-,None,"These are appraisal sheets for property assessed by the state. The State Tax Commission assesses ""property which operates as a unit across county lines\, if the value must be apportioned among more than one county or state; all property of public utilities; all operating property of an airline\, air charter service\, and air contract service; all geothermal fluids and geothermal resources; all mines and mining claims (except those used for property or surface improvement upon or appurtenant to mines or mining claims"" (UCA_59-2-201(1) _(1995)). They are used by the county treasurer in the collection of property taxes. The sheets include the sheet number\, year\, company name and address\, legal descriptions of real estate\, description of improvement and personal property\, and total value.",Retain for 5 year(s),Public,
12148,Davis County (Utah). Department of Public Works,Scrapbooks,1970-,Chronological,"These are a chronological record of the activities of the county or individual county department. They include photographs\, newspaper clippings\, flyers\, program notes\, brochures\, and other items pertaining to county activities and actions and reactions of county citizens.",Retain permanently,Public,
11641,Davis County (Utah). County Auditor,Official County Levy records,1980-,,"These files contain various forms which report to the county auditor the official levies set by the county commission\, city councils\, school boards\, and special district directors. Includes the names of the government entity\, year\, purpose of levy\, legal authorization\, mills levied\, total levy\, certification by taxing unit (date and authorizing signature)\, and certification by county auditor. Attached to these forms are all necessary back up information.",Retain for 10 year(s),Public,
11669,Davis County (Utah). County Auditor,Taxable value sum reports,1935-,Chronological,"Annual reports sent by the county assessor to the county auditor and State Tax Commission to report on taxable values. These are two separate reports: report of the sum of taxable values by the county assessor (TC-697) submitted annually (June 1)\, and the report of reappraisal and factoring (TC-714) submitted after a reappraisal and factoring. Includes: county\, year\, taxing entity name\, real\, personal and centrally assessed property\, total sum of taxable values\, and signed and dates certification by county assessor. The Report of Reappraisal and Factoring includes county\, year\, taxing entity\, increase or decrease in taxable value from reappraisal\, increase or decrease in taxable value from factoring\, and signed and dated certification of county assessor.",Retain for 3 year(s),Public,
11668,Davis County (Utah). County Auditor,Valuation notices,1975-,"Chronological, thereunder numerical by tax identification number","Notices are mailed by the county auditor to ""all owners of real estate"" on or before July 22 of each year prior to the proposed increase of tax revenues (UCA 59-2-919(4)(1992))\, to notify property owners of their proposed valuations. Information includes: year\, tax district and serial number\, property type\, location\, current and previous market values\, name and address of owner\, tax amounts for taxing entities if proposed budget adopted and no budget change made\, date\, time\, and location of public budget meeting\, total property tax\, and explanation and instruction sheet explaining evaluation.",Retain for 1 year(s),Public,
11663,Davis County (Utah). County Auditor,Tax distribution reports,1980-,Chronological,These are the monthly and yearly summary reports of appropriations of collected taxes by taxing districts.,Retain for 3 year(s),Public,
17430,Davis County (Utah). County Attorney,Felony criminal case files,1960-,"Chronological, by the court case number.","These case files document felony cases filed and prosecuted in district court. They contain the case number\, defendant's name\, charge\, indictment and arraignment dates\, plea\, bond amount\, trial date\, verdict\, and sentence. May also contain police records\, offense reports\, witness lists\, subpoenas\, FBI reports\, photographs\, and attorneys' notes. This information is largely duplicated in case files and could be weeded after the case is closed and all appeals heard.",Retain for 10 year(s) after case is closed,Protected,
20756,Davis County (Utah). County Attorney,Children's justice center database,1997-,"Alphabetical by victim's and alleged perpetrator's names, thereunder chronological","This database was created to monitor the investigative and prosecutorial processes for child sexual abuse cases in Davis County. It helps to guarantee that juvenile victims receive adequate services to deal with the trauma and to identify any delays or other inadequacies in the legal processes. It is also used to provide statistics on sexual abuse incidents in Davis County. This database is created from police records\, court records\, and family service records. It includes the names of alleged victims and perpetrators of child sexual abuse cases\, demographic data on both the alleged victims and perpetrators\, outcome data on both the treatment of the victims\, and suspect(s)(charges filed\, pleas entered\, jury verdicts\, and sentencing). The database is backed up weekly to tape using Cheyenne Arc Serve Version 6.0 for Windows NT. Only statistical reports are printed.",Retain permanently,Protected,
11881,Davis County (Utah). County Auditor,State Treasurer deposit report,1979-,Numerical by account number and file name,"These are C-500 deposit forms used as receipts for deposits to the State Treasurer's office. Information includes account number\, collection period\, organization name\, amount\, total remittance\, name and telephone number of person preparing form\, authorized agent's name\, and date.",Retain for 4 year(s),Public,
11919,Davis County (Utah). County Auditor,Irrigation records,1929-1936.,none,"Officers' lists\, official bonds\, resolutions\, nomination certificates\, tax assessment reports\, proof of publications\, notices\, and affidavits from drainage and irrigation districts in Davis County.",,Public,
27233,Davis County (Utah). County Auditor,Time entry reports,2002-2023.,by pay period then by department,"This is a detailed weekly breakdown of hours worked and leave taken for each employee. This record is used to determine accurate pay for time worked\, for audit purposes\, and as an employee work history for retirement benefits. Information in the reports includes employee's name\, identification number\, and department\, and a weekly breakdown of hours worked\, leave taken\, holidays\, and comp. time.",Retain for 65 year(s),Private,
30020,Davis County (Utah). Health Department,Aging activity program reports,1990-,Chronological by event date.,"These records document program activity reports relating\, but not limited\, to meal planning activities such as congregate reservation lists\, home-bound meal route sheets\, as well as reports from RSVP and any other pertinent aging programs . Information may include activity center name\, dates\, participant names\, days of the week\, indication of date reservations were made for congregate or home delivered meals\, whether meals were served\, if the participant is a volunteer\, volunteer locations..",Retain for 7 year(s) after final action,Public,
29896,Davis County (Utah). Health Department,Settlement conference agreements,1980-,Chronological by date of agreement,"These agreements are made during informal settlement proceedings. The proceedings provide an equitable and uniform method for administering and resolving disputes between the Department and parties alleged to have violated laws\, ordinances\, regulations and orders under the jurisdiction of the Department. The agreements outline the facts of the violations\, a stipulation of events from the settlement conference and are signed by both parties.",Retain until resolution of issue,Private,
11087,Davis County (Utah). Library,Registration cards,1978-2024.,Numerical by barcode number,"This registration card is completed by patrons applying for a library card. The information is used for checkout of library materials\, monitoring of overdue books\, fines and fees\, and for the on-going verification of address and telephone number. The card becomes inactive after four years of nonuse and the information is deleted from the computer system. The card is retained for verification purposes. The card includes patron name\, address\, and telephone number\, spouse's name\, home and business telephone number\, application date\, birthdate\, and names and birthdates of any children under the age of 18 applying for library cards.",Retain for 4 year(s) after separation,Private,
11097,Davis County (Utah). Library,Library policies,1948-,None,"General operating and selection of library materials policies including policy title\, purpose\, and policy statements officially adopted by the Library's Board of Directors.",Retain permanently,Public,
27862,Davis County Legacy Events Center (Utah),Registration records for county-sponsored events,2005-,Alphabetical.,"These registration forms are used to monitor participants in events occurring at the Legacy Events Center\, and maintaining a waiver for each registrant. These records are used for the days of the races as a business document. They show what money is coming in through the activity and the county's legal responsibility to have a waiver on each registrant. These records contain a waiver\, the name\, mailing address\, email address\, telephone number\, emergency contact information\, number of times participants are registered\, and the fee(s) paid. They also include a space for credit card numbers. A parent/guardian's name may be included if registrant is a minor.",Retain for 2 year(s),Private,
11124,Davis County (Utah). Council on Aging,Alternatives program case files,undated.,,"These case files document the participation of individuals in the Alternatives Program (TAP). This is a state funded program designed to keep ""high risk"" individuals (18 years of age or older) as independent as possible in the least restrictive environment and to prevent premature institutionalization. A physician's statement must be obtained stating that services brought into the home are needed for individual to remain at home. Services include case management\, homemaker services\, respite care\, nurses aide\, equipment\, and coordination with other agencies. Quarterly visits are made to evaluate the care. The files include yearly assessment forms\, care plan\, client's rights form\, client contract\, eligibility declaration\, summary sheets\, needs assessment forms (social and physical\, a nurse does the physical assessment)\, and quarterly review visit forms.",Retain for 4 year(s) after separation,Private,
11094,Davis County (Utah). Library,Library ledger,1987-2024.,Chronological,"Ledger of fines paid for overdue library materials\, used to daily balance library accounts and to serve as a backup record to verify whether fines listed in the computer system were paid. The ledger includes patron name\, date\, and amount of fine paid.",Retain for 5 year(s),Private,
11157,Davis County (Utah). Council on Aging,Organizational files,1990-2013.,,"These are graphic illustrations providing a detailed description of the arrangement and administrative structure of the county. These files contain organizational charts\, reorganizational studies\, functional statements\, and formally prepared descriptions of the responsibility assigned to executive officers.",Permanent. Retain for 1 year(s),Public,
11165,Davis County (Utah). Council on Aging,General ledgers,undated.,,"These are summaries showing the ""amount of receipts from and disbursements of each department"" (UCA 17-19-6 (1995)). May also include documentation from subsidiary ledgers to general ledger and accounting adjustments in the form of general entries.",Retain for 10 year(s),Public,
27488,Davis County (Utah). Council on Aging,Davis County transitional program records,2008-2018.,Alphabetical by last name.,"The Davis county transitional program has been created to help keep Utah senior citizens safe while living in their homes so that they will not have to move to a nursing facility. This program is similar to the Alternatives Program. The records contained in this series are used to monitor client services\, and document medical conditions and financial expenditures. These records contain personal information\, including name\, address\, phone number and Social Security number. These records also include medical information\, and may include financial and caregiver information.",Retain for 4 year(s),Private,
11101,Davis County (Utah). Library,Community studies,1991-2010.,Chronological,"Studies undertaken every five years identifying library needs from patron surveys indicating specific preferences\, used for planning future services. Include patron preferences related to library collections and services and demographic information on patrons who completed the survey.",Permanent. Retain until superseded,Public,
11117,Davis County (Utah). Information Systems Department,Policies and procedures,undated,None,"These are records documenting the formulation and adoption of policies and procedures for the function of the office or department. Includes narrative or statistical reports and related correspondence on program activities; mission statement studies regarding department or offices operations\, circular letters or directives and records related to significant events in which department or office participated.",Retain for 2 year(s) after superseded,Protected,
11118,Davis County (Utah). Information Systems Department,Personnel files,1971-,Alphabetical by name,"These files are the Department employment files for all county employees and usually include the original employment application\, correspondence\, credential files\, letters of commendation\, work performance\, training certificates\, and evaluation forms.",Retain until final action,Private,
11721,Davis County (Utah). Department of Animal Care,Bite reports,1985-,Numerical by case number,"These records support Davis County Animal Control's function to investigate animal nuisances and offenses against animals. These records document the investigations of animal bites. The reports include contact information for all parties involved\, descriptions of the animals\, as well as any medical treatment rendered.",Retain for 5 year(s),Protected,
11723,Davis County (Utah). Department of Animal Care,Computer daily cash receipts,undated,Chronological,"These are receipts issued for money received into county accounts from all sources. Includes date of payment\, department\, or fund to which money belongs\, receipt number and amount paid.",Retain for 4 year(s),Public,
11722,Davis County (Utah). Department of Animal Care,Activity reports,1988-,Chronological,These records support the agency's function to investigate animal nuisances and offenses against animals. These records document incidents to which an officer responds. Information included is contact information and descriptions of the incident and animals involved.,Retain for 5 year(s) after case is closed,Protected,
11729,Davis County (Utah).$bDepartment of Animal Control,General administrative correspondence,1970-2019.,Chronological,"These are records of a general facilitative nature created or received in the course of administering programs. Includes daily\, weekly\, or monthly activity reports which are summarized in an annual report\, correspondence\, and memoranda.",Retain for 2 year(s),Public,
11133,Davis County (Utah). Council on Aging,Senior center class rolls,1990-2013.,,"These forms record the participation of individuals in programs or activities held at senior centers. These activities include creative arts\, transportation\, income tax assistance\, and health screenings. The rolls are used to compile monthly\, quarterly\, and annual reports. They include program or activity title\, month and year\, participant's name\, date\, and a check indicating whether person participated in activity or program.",Retain for 1 year(s),Exempt,
11737,Davis County (Utah).$bDepartment of Animal Control,Press releases files,1980-2010.,Chronological.,These files contain a copy of each prepared statement or announcement issued for distribution to the news media. A press release may be a textual record or a non-textual record such as a film or video sound recording.,Retain permanently,Public,
11161,Davis County (Utah). Council on Aging,Public relations files,2010.,,"These files contain speeches\, addresses\, and official comments or remarks made at formal county ceremonies by elected county officials. The format may be paper\, videotape\, motion picture film\, etc.",Permanent. Retain for 1 year(s),Public,
27485,Davis County (Utah). Council on Aging,Medicaid waiver for individuals 65 and older,2010-2018.,Alphabetical by last name.,"This record series is used to monitor Medicaid clients' medical status\, to coordinate services and care\, and to record expenditures accrued. These records include personal information such as name\, phone\, address\, social security number\, medical data\, and may include financial information. These records are required by State statute.",Retain for 6 year(s),Private,
27487,Davis County (Utah). Council on Aging,National Family Caregiver Support Program records,2001-2018.,Alphabetical by last name.,"The National Family Caregiver Support Program (NFCSP)\, established in 2000\, provides grants to States and Territories\, based on their share of the population aged 70 and over\, to fund a range of supports that assist family and informal caregivers to care for their loved ones at home for as long as possible. These records are used to monitor client services\, medical condition\, financial expenditures\, and the caregiver status for persons who receive aid through the National Family Caregiver Support program.These records contain personal information\, including name\, address\, phone\, social security number\, and may include financial information. These records also include medical information.",Retain for 4 year(s),Private,
12151,Davis County (Utah). Department of Public Works,Daily fuel and maintenance cost summary report,1988-,Chronological,"These monthly summary reports track the costs of all county vehicle fuel and maintenance services. The reports include two transactional reports (track copy) and the Department vehicle variable expense report (charge back copy). The track copy documents costs by maintenance locations (road shop site and the jail) while the Charge back copy serves as a statement of costs by individual departments. The track copy includes the date\, transaction number\, account number\, authorization\, date and time\, pump number\, quantity\, total costs\, part numbers\, rate\, total costs by product\, and grand totals. The charge back copy includes month and year\, vehicle description\, vehicle identification number\, number of miles and gallons\, miles per gallon\, fuel costs\, maintenance costs\, part costs\, tire costs\, totals and grand totals.",Retain for 2 year(s),Public,
12155,Davis County (Utah). Department of Public Works,Vehicle and equipment inventory,1988-,"Numerical by division code, thereunder county number and serial number","This is an inventory of all county vehicles and equipment. It includes division (department); vehicle type; vehicle number; year\, make\, and model; original value; meter reading (odometer or hours); and status code.",Retain until superseded,Public,
12159,Davis County (Utah). Department of Public Works,Weed spraying agreements,1988-,Chronological,These are agreements with the U.S. Forest Service and the Southern Pacific Railroad authorizing weed spraying on their property. Individuals may also request spraying.,Retain for 7 year(s),Public,
28176,Davis County (Utah). Department of Public Works,ALERT Data,1989-,By sensor then by date and station,"ALERT (Automated Local Evaluation in Real Time) is a method of using remote sensors in the field to transmit environmental data to a central computer in real time. Records are created to monitor creek water levels through hydrological data within Davis County in an effort to minimize flood damage. Data collected includes precipitation\, barometric pressure\, location\, and sometimes wind velocity. The program includes automated warnings.",Retain permanently,Protected,
30397,Davis County (Utah). Facilities,Fire Department building plans,1963,Numerical by drawing number.,"Final plans and specifications for approved and constructed buildings\, facilities\, roads\, and bridges. Documents construction of new buildings\, facilities\, and infrastructure as well as renovation of owned buildings and rented buildings.",,Public,0.05 cubic foot
12129,Davis County (Utah). Department of Public Works,"Annual ""B"" roads project report",1989-,location of road project,"These are reports on program activities and accomplishments of the county or individual department for the previous year. They may include statistics\, narrative reports\, graphs\, and diagrams.",Retain permanently,Public,
12149,Davis County (Utah). Department of Public Works,Pending files,1970-,Chronological,"These are records arranged in chronological order as a reminder that an action is required on a given date or that a reply to action is expected\, and if not received\, should be traced on a given date.",Retain until final action,Public,
12156,Davis County (Utah). Department of Public Works,Works order,1970-,Numerical by work order number,"These are authorization forms for the repair or maintenance work on department vehicles\, equipment\, or county owned facilities or structures.",Retain for 3 year(s),Public,
19242,Davis County (Utah). County Attorney,Attorney work product,2010.,Alphanumerical by surname and year,These files document the investigation and prosecutions of persons arrested in Davis County. They include,Permanent. Retain for 1 year(s),Protected,
26720,Davis County (Utah). County Attorney,Declined case files,1970-,Numerical by case number,"These records are submitted to the county attorney's office to be screened and evaluated for possible criminal charges. Files in this series were evaluated and declined for possible charges. Information includes the name\, address\, phone number\, charges\, police reports and criminal histories of the individuals suspected of criminal activity.",Retain for 5 year(s),Protected,
26179,Davis County (Utah). County Attorney,Victim of Crime Assistance grant files,1989-,Chronologically.,"The Crime Victims Assistance Act authorizes grant money for the victims of crimes. Davis County Sheriff's Department provides oversight for these grant moneys. Crime Victims Assistance files include applications for grant funds\, quarterly and annual reports\, expenditure accounts and goal evaluations. These files provide statistical information on those served\, and include names\, addresses\, and salaries of advocates and attorneys funded. The files relate to grant money requested by both Second District Court Davis County and Second District Juvenile Court.",Retain for 3 year(s) after expiration of contractual agreement,Public,
11642,Davis County (Utah). County Auditor,Assessed valuation register,1941-,numerical by parcel number,"This register lists all assessed valuations in the county. Includes the property serial number\, name and address of owners\, and assessed value of property. In some counties the assessor and treasurer maintain the record copy while auditor only has a copy.",Retain for 2 year(s),Public,
11595,Davis County (Utah). County Clerk,Absent voters register,undated,Chronological,"These are the official registers of absentee voters. They are used to document registered voters who did not vote in person and made application to vote absentee. The register includes election and year\, name of absent voter\, address of absent voter\, date ballot mailed\, voting district\, date absent voter application received\, ballot number\, date mailed to absent voter\, and date ballot received.",Retain until administrative need ends,Public,
11610,Davis County (Utah). County Clerk,Election district maps,1954.,Numerical by district number,"These blueprint maps are used to illustrate the boundaries of election districts. They are used for reference purposes. The maps include roads\, streams\, mountains\, cities and towns and have had the boundaries of the voting districts added.",,Public,
11801,Davis County (Utah). County Clerk,Articles of incorporation record books,1882-1961.,Chronological by filing date.,"Volumes of copies of articles of incorporation filed with the county clerk for ecclesiastical and non-profit organizations\, and business\, foreign and civic corporations. Includes name of the corporation\, period of incorporation\, and purpose for which corporation was organized; members; shares of stock issued; dissolution or final liquidation; number\, name\, and addresses of trustees constituting initial governing body; name and address of each incorporator; location and street address of initial principal office; date and signatures of board of trustees; date files\, and signature of county clerk.",,Public,0.20 cubic foot 5 microfilm reels
11629,Davis County (Utah). County Clerk,Policies and procedures manuals,undated.,None,"These are records documenting the formulation and adoption of policies and procedures for the function of the office or department. Includes narrative or statistical reports and related correspondence on program activities; mission statement studies regarding department or offices operations\, circular letters or directives and records related to significant events in which department or office participated.",Permanent. Retain for 1 year(s),Public,
11810,Davis County (Utah). County Clerk,Water claims tabulations,1900-2010.,Numerical by water claim number,"Undated book of water claims on the Weber River. Includes claim number\, claimant's name and address\, nature of uses\, cubic feet per second water flow\, source of supply\,loction of water diverted\, diverting works\, date work began channel as originally constructed and date completed\, date and time water first used\, flow cubic feet per second\, place and manner where water first used and changes\, number and history to current year of acres irrigated and their locations\, soil character\, and crops first andsubsequently raised.",,Public,
17898,Davis County (Utah). County Clerk,Incorporation oaths of office index,1935-1963.,Alphabetical by name of corporation.,"This is an index for oaths of office for companies incorporated to do business in Davis County. The index was created by the Davis County Clerk to facilitate access to the Incorporation Oaths of Office\, and the Articles of Incorporation Record Books. The series provides the name of the corporation\, corporation number\, name of officer\, title\, number of oath\, and date of filing.",,Public,1 microfilm reel
23384,Davis County (Utah). County Clerk,Marriage license record books,1888-1914.,Chronological by date.,"These record books are the recorded copies of marriage licenses. The forms include blanks for bride\, groom\, officiating person\, location\, date of marriage\, etc. as well as the county clerk's signature and recording date.",,Public,2 microfilm reels
11813,Davis County (Utah). Clerk of the County Court,Water commission minutes,1889-1896.,Chronological,"Minutes of the Davis County water commissioners in their jurisdiction over private wter rights. Include date\,meeting location\, members present and absent\, and meeting proceedings.",,Public,
11918,Davis County (Utah). County Auditor,Total property tax valuation report,1898-1941.,Chronological.,"Annual report submitted to the State Auditor for all corrected property tax valuations by the County Board of Equalization within Davis County. Includes date\, dollar amount of property assessed for real estate\, improvements on real estate\, animals (horses\, mules\, cattle\, swine)\, merchandise\, machinery\, personal property non-enumerated\, property assessed by State Board of Equalization and reported to county auditor\, total number of acres\, amount assessed per acre\, and signed county auditor certification. Appears similar to a report now submitted to the State Tax Commission (series 11660).",,Public,
28731,Davis County (Utah). County Auditor,Internal audit files,2007-,Chronological.,"These records support the agency's administrative function to evaluate the effectiveness of government by conducting an audit. Records document policy and procedure audits performed at the office\, department\, and agency level and are used to create the final report. Information may include personnel information and may be used in litigation proceedings or employee disciplinary actions.",Retain for 10 year(s),Protected,
27310,Davis County (Utah). County Auditor,Pending distribution of unclaimed property reports,1958-,Chronological by date entered,"The county files a detailed report annually with the Division of Unclaimed Property. This record is used to track unclaimed property and to transfer funds and associated records to Unclaimed Property in accordance with UCA 78-44. The report includes the name\, last known address (if available)\, and the amount of each unclaimed and uncashed check. Unclaimed checks are usually unclaimed reimbursements\, refunds\, and overpayments. Unclaimed property also include net proceeds (after taxes & incidentals) from the tax sales of real and personal property. Included property exceeds $15.00. Once filed with the state these records will become part of series 9418. These files include unclaimed checks covering disbursements for county expenses. They include the check number\, date\, amount\, purpose\, and name of payee.",Retain for 5 year(s),Protected,
28675,Davis County (Utah). County Auditor,Successful bid proposals files,2005-2020.,Alphabetical by name of vendor,These records support the agency's function to perform county-wide accounting services (Davis County Code 2.16.030 (2013)). Records document approved project bid proposals submitted by private vendors. Information includes the vendor's contact information as well as the initial and approved project costs and plans. Confidentiality agreements may also be included.,Retain for 6 year(s),Public,
7161,Davis County (Utah). County Recorder,Fee and entry books,i 1888-,"Numerical by book number, thereunder Numerical by page number","These records reflect the payment of fees for the recording of legal instruments ""entered in the order of its reception or entry"" (UCA 17-21-6(1)(f) (2011)). They contain the amount of fee paid for recording\, names of parties\, recordation date and time\, a brief description\, and entry number.",Permanent. Retain until administrative need ends,Public,31 microfilm reels
7615,Davis County (Utah).$bPersonnel Office,Terminated personnel files,1953-2003.,Alphabetical by name.,"These records are created to meet the retention schedules of pertinent records created for Active Personnel Files when an employee's status is changed to inactive. These records are used for long-term reference for retirement\, re-hires\, etc. Records contain personnel history records. Files may also include application\, discipline letters\, performance appraisals\, etc. The Active Personnel Files are purged one year after an employee's termination and records which are not pertinent are removed and destroyed. Medical records are integrated into the files.",Retain for 65 year(s),Private,4 microfilm reels
11038,Davis County (Utah). County Recorder,Federal tax lien notices and certificates of discharge,undated,Numerical by book and page.,"These are notices of liens against persons\, companies\, corporations\, partnerships\, or LLC's for delinquent income tax under the Internal Revenue Code and filed with the county recorder ""of the county within which any property subject to such lien is situated"" (UCA 38-6-1 (1995)). ""The certificate of discharge of any tax lien issued by the proper officer\, is filed in the office of the county recorder where the notice of lien is filed"" (UCA 38-6-3_(1995)). The index contains name and residence of taxpayer named in the notice\, collector's serial number\, date and hour of filing\, the amount of lien with interest\, penalties\, and costs\, and date of release of lien (UCA 38-6-2 (1995)). The county recorder is also required to index the certificate of discharge (UCA 38-6-3 (1995)).",Retain for 18 month(s) after expiration of contractual agreement or,Public,
11042,Davis County (Utah). County Recorder,Miscellaneous records and index,1900-,Numerical by book and page,"These are copies of recorded instruments of ""a miscellaneous character not otherwise provided for"" (UCA 17-21-6(9) (1995)). The index contains the date of instrument\, date of filing\, entry number\, book and page\, type of instrument\, from\, to\, and remarks.",Retain permanently,Public,
11048,Davis County (Utah). County Recorder,Real estate judgment records and indexes,undated,Numerical by book and page,"These are recorded ""certified copies of final judgments or decrees partitioning or affecting the title or possession of real property."" The recorder is required to record ""when filed with him for that purpose"" in ""the record of deeds"" (UCA_ 17-21-10_(1995)). The index is required to be divided into seven columns headed\, respectively: judgment debtors\, judgment creditors\, amount of judgment\, where recovered\, when recovered\, when transcript filed\, and when judgment satisfied (UCA_17-21-6(10)_(1995)).",Retain permanently,Public,
11043,Davis County (Utah). County Recorder,Monthly fee reports,undated,Chronological,"This monthly report certifies the amount of money collected by the county recorder. It is submitted to the county auditor with a copy given to the county treasurer. It is used to create the monthly report to the county commission. It includes the following information: month and year\, amount of total collections\, entry numbers used\, a certification statement by the county recorder that the amount certified is a true and accurate accounting of monies collected and sworn before the county auditor\, the notarized signature of the county recorder\, and the signature and seal of the county auditor.",Retain for 3 year(s),Public,
11047,Davis County (Utah). County Recorder,Professional certificates and indexes,undated,None,"These are professional certificates recorded with the county recorder. The index includes name\, book and page\, entry number\, date of recording\, and date of issuance of certificate. This series is included in the Official Records series 7181.",Retain permanently,Exempt,
30021,Davis County (Utah). Health Department,Certified vital record applications,1973-,Alphabetical by applicants last name,"These applications are used to request certified copies of birth\, death\, marriage\, divorce\, and stillbirth certificates. They include but are not limited to identifying information such as birth date\, city of birth of the individual whose birth certificate is being requested\, the applicant's name\, address\, telephone number\, and relationship to the individual whose birth certificate is being requested\, the name\, year\, and state of birth of the individual's parents\, reason for the request\, request date. Death date\, deceased's name\, place of death\, county birthplace of decedent\, usual residence of decedent\, name of father\, mother\, reason for requesting including relationship to person whose certificate is requested\, signature of applicant\, address\, phone\, date. Bride and Groom's name\, marriage date\, marriage location; husband's name\, wife's name\, date of divorce\, place of divorce\, date of marriage\, place of marriage. Child's full name\, date of delivery\, place of delivery\, father's name\,,birthplace of father\, mother's maiden name\, birthplace of mother. Requestor information such as relation\, address\, phone number\, signature; number of requested copies and fee amount",Retain for 1 year(s),Private,
29747,Davis County (Utah). Health Department,Health patient and client case files,1990-,Alphabetical by patient's last name.,"Program documentation relating to client or patient medical information. Client programs include but are not limited to Baby Your Baby\, Child Health Evaluation Care (CHEC) target area reports\, Immunization records including consent cards\, United Way Dental Services\, Target Case Management (TCM)\, Nurse Family Partnership (NFP) or any other appropriate health programs. May include physical\, dental\, pharmaceutical\, medical history\, treatments\, notes\, reports\, forms\, memorandums\, examinations\, assessments\, and all other related materials. Personal information such as client name\, date of service\, date of birth\, address\, telephone number\, signatures\, and social security numbers.",Retain for 22 year(s) after date of birth,Private,
11093,Davis County (Utah). Library,Materials selection policies,1948-2019.,None,"Policies adopted by the Library Board of Directors concerning the selection of library materials and documented in the Board of Directors Minutes (series 11103). Includes policy title\, purpose\, and adoption date.",Permanent. Retain until superseded,Public,
13043,Davis County (Utah). County Recorder,Land use plats,undated,none,"Cartographic records which contain the officially designated record copy of maps created by an agency. These records document unique cartographic information about the state of Utah. They may include maps\, charts\, aerial photographs\, globes\, models\, and raised relief maps these are a graphic representation of the earth?s surface drawn to scale.",Permanent. Retain until administrative need ends,Public,2 microfilm reels
11594,Davis County (Utah). Council on Aging,Outreach booklets,2010.,Chronological,"Informational booklet distributed to the public to inform them of the Council on Aging's purpose and services provided\, updated as information is changed. Includes a description of the Council\, listing and addresses of senior centers\, and description of other services (nutrition\, volunteers\, home care\, transportation\, and community involvement).",Permanent. Retain until superseded,,
11686,Davis County (Utah). County Surveyor,Address maps,undated,None,"These official maps document all addresses within the county. They include the township\, range\, section\, towns\, streets\, roads\, and actual addresses. These maps are updated with new streets\, roads\, and addresses added. New maps are only created when additions make existing maps too cumbersome to use. In some counties each incorporated city or town is responsible for maintaining their own addressing system.",Retain until superseded,Public,
11696,Davis County (Utah). County Surveyor,Local tie sheets,undated,None,"These sheets document the permanent corner locations of each section or quarter section. Since all surveys are tied to these corners it is critical that they can be perpetually located. The county surveyor is required to ""to establish all corners of government surveys and reestablish all corners of government surveys where corners have been destroyed"" (UCA_ 17-23-1(1)(4)_(1995). These drawings include township\, section\, range\, monuments\, corners\, survey measurements\, and markers (e.g.\, manhole covers\, telephone poles\, walls) and survey or replacement date to allow for accurate location of corner. These sheets are updated as new information is collected. They may also be called reference sheets.",Retain until superseded,Public,
11131,Davis County (Utah). Council on Aging,Congregate reservation list,1990-2019.,,"This list records reservations made for meals served at senior centers. It is used for meal planning and to create reports. The form includes center's name\, dates\, participant's names\, days of week\, indication of dates reservations made\, whether meal served\, and whether individual is a volunteer.",Retain for 1 year(s),Public,
11702,Davis County (Utah). County Surveyor,Plat maps indexes,undated,None,These are plat maps used as an index to illustrate the location of recorded surveys. They show locations of recorded surveys with the entry number of the recorded survey.,Retain until superseded,Public,
11141,Davis County (Utah). Council on Aging,Senior center annual report,1990-2013.,,This report is submitted to the local aging and adult services administrative office on senior center activities. It compares the current years activities with the previous year's. It is used for future planning.,Permanent. Retain for 1 year(s),Public,
11321,Davis County (Utah). County Treasurer,Tax receipts,undated,None,"These are receipts issued for the payment of taxes. They include receipt number\, date of payment\, parcel number\, owner's name\, current or delinquent tax payment\, and amount paid.",Retain for 7 year(s),Public,
11319,Davis County (Utah). County Treasurer,Tax distribution reports,undated.,None,These are monthly and yearly summary reports of appropriations of collected taxes by taxing districts.,Retain for 5 year(s),Public,
11303,Davis County (Utah). County Treasurer,Monthly budget report,1983-,Chronological,"This report documents monthly department expenditures\, revenues\, and budget status. It is used to create annual reports. It includes date\, department code\, account\, month's expenditure\, year-to-date expenditures\, percentage used\, encumbrances at month's end\, total expenditures and encumbrances\, annual budget\, appropriation balance\, percentage used\, personnel totals\, operations totals\, other expense totals\, allocated totals\, payroll totals\, and department totals.",Retain for 2 year(s),Public,
10914,Davis County (Utah). County Assessor,Personal property signed statements,1970-,"Chronological, thereunder numerical by sequential number.","These are forms sent to businesses to report personal property. In some counties the form is returned to the county assessor for computation of tax\, in others\, taxpayer computes his own taxes and return payment with form. The affidavits include serial number\, taxable property location\, equipment listing\, trade fixtures\, other personal equipment\, purchase price\, rented and leased equipment listings\, rent/lease payments\, business license number\, and sales tax number or taxpayer number.",Retain for 3 year(s),Protected,
11419,Davis County (Utah). Council on Aging,Area plan,2020.,Chronological,Four year administrative plan required by the Older American Act (45 CFR 1321.59 and 45 CFR 1321.65 (1991)) updated annually and submitted to the State Division of Aging. Includes statement on type and amount of services provided to Davis County citizens under the Act.,Retain for 5 year(s),Public,
10921,Davis County (Utah). County Assessor,Tax releases,undated,,This is a release form completed on mobile homes when a tax is not due or the property is exempt. It may also be referred to as a tax clearance. It is used mainly for income tax audits and tax sale information on mobile homes that have been attached or secured to real property. A tax release must be completed before a mobile home is moved out of the county as evidence of personal property tax payment.,Retain for 1 year(s),Private,
27726,Davis County (Utah). County Assessor,Greenbelt audit files,2011-,Numerical by parcel number,"These files will create updated records of greenbelt properties\, and identify if they still qualify under greenbelt guidelines. Once audited\, these parcels will be updated regularly. These files may include the greenbelt application\, name\, address\, telephone number of property owner\, correspondence\, photos\, field inspection report\, FAA compliance report\, appraisers' field notes\, copies of tax return\, and production records.",Retain permanently,Public,
11650,Davis County (Utah). County Auditor,Computer daily cash receipts,1985-,Chronological,"These are receipts issued for money received into county accounts from all sources. Includes date of payment\, department\, or fund to which money belongs\, receipt number and amount paid.",Retain for 3 year(s),Public,
11654,Davis County (Utah). County Auditor,Equalization files,1960-,Chronological,"These files document the activities of the Board of Equalization. Records include copies of agenda\, valuation notices\, appraisal reports\, notices of adjustment\, and lists of appeals. These files also include documents originated by the taxpayer and county-generated working papers.",Retain for 4 year(s),Public,
11656,Davis County (Utah). County Auditor,Capital asset lists,1980-,Chronological,"These are listings of all county property (buildings and real estate)\, vehicles\, equipment\, and furniture. Information about the property listings includes description\, cost\, date purchased\, location\, name of vendor\, and depreciation. These listings also include information when county property is disposed of either by public auction\, competitive bidding\, or destruction. Information about disposed property includes date\, department name\, description of item\, value\, disposition\, and could include method\, reason\, condition\, and value.",Retain for 10 year(s),Public,
11660,Davis County (Utah). County Auditor,State Tax Commission report,1975-,Chronological,"Detailed reports on the assessed value of property within the county submitted in accordance with UCA 59-2-322 (1992)\, used by the Tax Commission to create a permanent annual report (series 2356)). Include: date\, area\, district name and number\, centrally and locally assessed values and totals including breakdown of tax showing categories and taxable amounts for real estate\, buildings\, personal property\, totals\, total area\, and fee in lieu of property.",Retain for 5 year(s),Public,
11666,Davis County (Utah). County Auditor,Travel reimbursement files,1980-,Chronological,These records support the agency's function to perform all countywide accounting services (Davis County Code 2.16.030 (2013)). These records document the reimbursement of employees for authorized travel. Information includes initial travel requests and authorizations as well as travel details and costs.,Retain for 4 year(s),Public,
11637,Davis County (Utah). County Auditor,Accounts receivable,1940-,Chronological,"These records support the agency's function to perform all countywide accounting services (Davis County Code 2.16.030 (2013)). Records document credits owed to the county and are used to ensure proper receipt of services rendered by the county. Information includes person or organization billed\, amount due\, and receipt of payment.",Retain for 4 year(s),Public,
12134,Davis County (Utah). Department of Public Works,Feasibility studies,1980-,Chronological,These are studies conducted before the installation of any significant technology or equipment. They include specific studies and system analyses for the initial establishment and major changes of these systems.,Retain permanently,Public,
12136,Davis County (Utah). Department of Public Works,Flood control permit applications,1987-,geographic,"These permit application forms are used to obtain a permit certifying that building plans and specifications submitted by the applicant meet the Davis County Flood Control Master Plan requirements. They include the application drainage\, basin section\, applicant's name\, address\, and telephone numbers\, permit work location\, work description\, other agencies permit\, applicant's signature\, office approval\, date\, restriction or comments\, whether disapproved\, date\, reasons for disapproval and comments.",Retain permanently,Public,
12154,Davis County (Utah). Department of Public Works,Parts inventory,1988-,Chronological,"This is an inventory of all parts. It is used to track parts used and bought. It includes vendor\, part code\, part description\, vendor code\, average cost\, number of parts on hand\, and value.",Retain for 1 year(s),Public,
12158,Davis County (Utah). Department of Public Works,Correspondence,1970-,"Chronological, thereunder alphabetical by subject","These are records of a general facilitative nature created or received in the course of administering programs. Includes daily\, weekly\, or monthly activity reports which are summarized in an annual report\, correspondence\, and memoranda.",Retain for 2 year(s),Public,
26113,Davis County (Utah). County Auditor,Credit card reconciliations,1991-,Alphabetically.,"This series includes the reconciliation form\, documentation\, and monthly statements of credit card expenditures for Davis County. The information includes credit card number\, name of card holder\, address (personal and business)\, phone number (home and business)\, social security number\, mother's maiden name\, signature\, department head signature\, and all information related to credit card account and transactions.",Retain for 4 year(s),Private,
11298,Davis County (Utah). County Auditor,Bond issue files,1882-,None,"These files document the implementation of significant county bonds (i.e.\, revenue or special bonds)\, but not general obligation bonds. These files includes authorizations supporting financial data\, contracts or sales agreements\, destruction certificates\, and sample copies of bonds sold as evidence of county indebtedness.",Retain permanently,Public,
11885,Davis County (Utah). County Auditor,Tax exempt properties records,1993-,Alphabetical by name,These files include the original application and subsequent renewal forms. Applications that did not qualify for exemption are also included in these records.,Retain for 5 year(s),Public,
28674,Davis County (Utah). County Auditor,Requests for bid proposals,2005-,Alphabetical by name of vendor,These records support the agency's function to perform county-wide accounting services (Davis County Code 2.16.030 (2013)). Records document project bid proposals submitted by private vendors and are used to make purchasing decisions for new equipment and systems. Information includes vendor contact information as well as proposed costs and advantages over similar equipment or programs. Confidentiality agreements may also be included.,Retain for 6 year(s),Public,
26249,Davis County (Utah). County Attorney,Intake forms,1987-,Chronological by month and thereunder alphabetical by surname.,"Intake forms are created to identify and track victims who have petitioned for protective orders or stalking injunctions. The forms are primarily used to make contact with these victims if there is something about the protective order\, court date\, or other pertinent information which they need to know. Intake forms include the victim's name\, address\, telephone number\, age\, date of birth\, race\, and gender. They could also include the same information about children residing in the home of the petitioner. Intake forms also include information about offenders.",Retain for 3 year(s),Protected,
28832,Davis County (Utah). Library,Administrative photographs release forms,2011-,,"These records support the agency's function to promote education and literacy by hosting community events. Records are photographs of events and are used for publicity and promotional purposes. Information includes date\, location\, and event title\, as well as participants' release forms and contact information.",Retain for 1 year(s),Public,
29846,Davis County Legacy Events Center (Utah),Davis County Historical Fair Records,1945-,Chronological by year.,"These records may include\, but is not limited to\, any past marketing material for the county fair's major events\, photo albums from the fair\, old fair program books and records related to discontinued events\, such as rodeo events\, and Rodeo Queen pagents.",Retain permanently,Public,
29746,Davis County (Utah). Health Department,Aging patient client case files.,1990-,Alphabetical by last name,"Documentation relating to aging program participants private health information. May include information such as physician name\, social security numbers\, signatures\, financial information\, caregiver information\, as well as assessments\, medical history\, physician rights forms\, summary sheets\, nurses notes\, dates service started or stopped or any other pertinent client information.",Retain for 7 year(s) after final action,Private,
11136,Davis County (Utah). Council on Aging,Master participant list,1990-2013.,,"These are lists of persons participating in specific senior center activities. They are used for planning purposes. They are updated at least annually. The lists include date\, program or activity title\, and participants' names.",Retain until superseded,Exempt,
11143,Davis County (Utah). Council on Aging,Van driver's instructions,1990-2013.,,"This is a form signed by all senior center van drivers. It is used to inform the driver of all driving policies. The statement includes a listing of driving policies\, general statement on van insurance information\, comments on winter driving\, driver's signature and date.",Retain for 1 year(s),Public,
11098,Davis County (Utah). Library,"Feasibility reports, analyses and studies",1991-,None,"Studies undertaken on various aspects of library operations and services\, usually conducted in-house or by an outside vendor that has been presented to the library Board of Directors. Information included varies by study\, but all include recommendations\, date\, and preparers' names.",Retain until administrative value has been met,Public,
11112,Davis County (Utah). Information Systems Department,Cost analyses,1983-,Alphabetical by department,"These analyses document cost studies undertaken for potential computer or phone-related purchases or services that fall under the non-official bid amount. They can include current operation costs and any variations bids for equipment and services\, and specifications.",Retain until final action,Protected,
11089,Davis County (Utah). Library,Scrapbooks,1946-,Chronological,"Scrapbooks of activities and programs of the Davis County Library System\, include newspaper articles\, and photographs.",Retain permanently,Public,
11095,Davis County (Utah). Library,Circulation records,1987-,"Alphabetical by patron name, or numerical by patron barcode number.","This automated system is a record of all library materials checked out from the library system. It includes the item title\, its identification number (barcode number)\, date item due\, patron name and library card number.",Retain until resolution of issue,Private,
11102,Davis County (Utah). Library,Patron assistance publications,1992-2019.,Chronological,"Booklists\, brochures\, fliers\, and other guides created by staff members to assist library patrons in locating materials and to publicize events and services provided by the library.",Retain until administrative need ends,Public,0.20 cubic foot
27809,Davis County (Utah). Library,Historical photograph release forms,2011-2024.,Alphabetical by name,"These records support the agency's function to promote education and literacy by hosting community events. Records are high-quality photographs that document events\, and may be used for publicity or promotional purposes. Information includes date\, location\, and event title\, as well as participants' release forms and contact information.",Retain permanently,Public,
11103,Davis County (Utah). Library,Board of Directors meeting agenda and minutes,1945-,Chronological,"Official minutes and agenda of regular and special meetings of the Davis County Library Board of Directors\, include the agenda\, dates and times meetings convened and adjourned\, board members present and excused\, a summary of the proceedings of meetings including motions\, votes\, discussions\, official actions and decisions.",Retain permanently,Public,3 microfilm reels
11127,Davis County (Utah). Council on Aging,Quarterly program performance report,undated.,,This is a quarterly statistical report on all programs administered by the agency which is submitted to the State Division of Aging. The state compiles statistics and returns the report to local agency for subsequent quarters and a final annual report.,Retain for 2 year(s) after resolution of issue,Public,
11129,Davis County (Utah). Council on Aging,Homebound time sheet,1990-2006.,,"This worksheet is used to record the amount and types of services that a homemaker has provided to a specific client. All information is transferred to an official payroll record. This information is used in the creation of reports. It includes date\, client's name\, homemaker's name\, dates worked\, hours worked and services provided per day (special diet supervision\, feeding\, dressing and grooming\, child care\, cooking and meal preparation\, general housework\, errands\, etc.).",Retain for 3 year(s) after expiration of contractual agreement,Private,
11733,Davis County (Utah). Department of Animal Care,Officer's inventory,1986-,Alphabetical by name,"These records support the agency's administrative function to supervise officers\, other agents and employees of the agency. These records document the equipment issued to individual officers and their activities. Information includes officer number\, truck number\, condition numbers\, repairs needed\, and additional remarks.",Retain for 5 year(s) after separation,Public,
11132,Davis County (Utah). Council on Aging,Client record,1990-2018.,None,"This form is completed by a service worker to determine whether an individual is eligible to receive services from the agency. It includes applicant's name\, address\, and social security number; reason for eligibility; birth date\, income declaration\, indication of action taken (open\, close\, redetermination)\, and applicant's and service worker's signatures.",Retain for 4 year(s),Public,
11688,Davis County (Utah). Department of Public Works,As-built drawings,undated.,None,"These are final ""as-built"" drawings for waterlines\, sewerlines\, and roads constructed within the county by private contractors or other governmental agencies. They document construction of the lines and reflect last minute changes or adjustments. The drawings are created from information collected by the surveyor and recorded in the field books. They include elevation\, survey lines\, range\, section\, and measurements.",Retain permanently,Public,
12130,Davis County (Utah). Department of Public Works,Cost accounting payroll reports,1990-,Chronological,"These biweekly reports track the number of hours all employees (except clerical staff) worked on each project. They are kept in project file. The reports includes date\, social security number\, name\, activity type\, hours worked\, labor cost\, equipment cost\, and totals.",Retain for 4 year(s),Public,
12137,Davis County (Utah). Department of Public Works,General ledgers,1950-,Chronological,"These are summaries showing the ""amount of receipts from and disbursements of each department"" (UCA 17-19-6 (1995)). May also include documentation from subsidiary ledgers to general ledger and accounting adjustments in the form of general entries.",Retain for 10 year(s),Public,
11731,Davis County (Utah). Department of Animal Care,Major incident case files,1988-,Numerical by case number,These records support Davis County Animal Control's function to investigate animal nuisances and offenses against animals. Major incident case files are a composite of all incidents in which a specific person or animal is involved. These records document multiple offenses committed by a single animal or person and may contain similar records from other governmental agencies.,Retain for 5 year(s),Protected,
11738,Davis County (Utah).$bDepartment of Animal Control,Public relations files,1970-2019.,Chronological,"These files contain speeches\, addresses\, and official comments or remarks made at formal county ceremonies by elected county officials. The format may be paper\, videotape\, motion picture film\, etc.",Retain permanently,Public,
11727,Davis County (Utah). Department of Animal Care,Dog license records,1986-,Numerical by license number,These records support the agency's function of animal ownership transfer and licensing. These records document the dog licensing process including the payment of all fees. They include a description of the dog and the owner's contact information.,Retain for 5 year(s) after final action,Protected,
11739,Davis County (Utah).$bDepartment of Animal Control,Publications,1970-2019.,"Chronological, thereunder alphabetical by title","These are pamphlets\, leaflets\, studies\, proposals and similar material printed by or for the county or any of its departments\, subdivisions or programs\, and made available to the public\, or the last manuscript report if not published.",Retain permanently,Public,
11743,Davis County (Utah).$bDepartment of Animal Control,Technical reference files,1970-2019.,Alphabetical by subject,"These files contain copies of documents retained strictly for reference and informational purposes which are not part of the official files. Include copies of reports\, studies\, special compilations of data\, drawings\, periodicals\, books\, clippings\, brochures\, catalogs\, and vendor price lists.",Retain until superseded,Public,
27461,Davis County (Utah). Department of Animal Care,Notices of violation,2001-,chronological,These records support Davis County Animal Control's function to investigate animal nuisances and offenses against animals. These records document tickets issued to animal owners allowing them the opportunity to correct the problem before receiving an actual Animal citation.,Retain for 5 year(s),Protected,
11104,Davis County (Utah). Library,Annual reports,1948-,Chronological,"Annual report by the library director on the ""condition and operation of the library\, including a financial statement"" to inform the general public\, board of directors and other officials on the operations of the library. Includes revenue and expenditure budget figures\, circulation\, and a brief description of the year's activities.",Permanent. Retain until administrative need ends,Public,1 microfilm reel
11105,Davis County (Utah). Library,Lost book and refund receipts,1985-,Chronological,"Receipts issued by the library when patrons pay for lost books\, used to verify payment and issue refunds if book is found.",Retain for 1 year(s),Private,
6344,Davis County (Utah). County Clerk,Marriage license applications,1916-,"Chronological according to year, thereunder numerical by license number",The county clerk registers each couple through an application process to prove their identity and record other information which permits the couple to receive their license to be legally married. The information may include: application number; names and addresses of couple; signatures of applicants; signatures of witnesses and county clerk; and date application was filed.,Retain permanently,Exempt,1 microfilm reel
11163,Davis County (Utah). Council on Aging,Working papers,1990-2013.,,"These are project background records\, such as studies\, analyses\, notes\, drafts\, and interim reports.",Retain for 5 year(s),Exempt,
11603,Davis County (Utah). County Clerk,Campaign finance reports,1988-,"Chronological, thereunder alphabetical by name with office title","Financial reports for campaign contributions and expenditures submitted by all candidates (community council candidates are exempted) for county elective offices\, or any other that candidate that is required to file reports with the County Clerk as directed by Utah Code.",Retain permanently,Public,
11718,Davis County (Utah). Department of Animal Care,Animal citations,1988-,"Chronological, thereunder numerical by citation number","These records support Davis County Animal Control's function to investigate animal nuisances and offenses against animals. These records document citations issued to animal owners for violations of Davis County ordinances. Information included in the citations is contact information\, description of animal or animals\, and nature of the violation.",Retain for 5 year(s) after final action,Protected,
11119,Davis County (Utah). Information Systems Department,Internal request forms,1989-,Numerical by request number,"These forms are used to initiate or change computer software\, hardware\, employee access and computer-related purchases. Various forms may include request number\, date\, requestor's name\, department/office\, telephone number\, action requested\, requested completion date\, department designated signature\, initials for completion date approved\, projected completion date\, staff member assigned\, actual completion date\, completed by\, contacted\, updated\, and action taken.",Retain for 1 year(s),Public,
11719,Davis County (Utah). Department of Animal Care,Kennel records,1988-,"Chronological, thereunder numerical by impound number","These records support the agency's oversight of all impounded animals. For each animal these records may document the following information: a unique identifier and description\, the circumstances of impoundment\, medical history\, notes associated with ownership information or observed behavior\, and the circumstances of disposition of the animal. This information is used for statistical analysis\, decision making\, and agency planning.",Retain for 5 year(s) after final action,Protected,
11625,Davis County (Utah). County Clerk,Ordinance and indexes,undated,None,"These records document the rules\, laws or statutes adopted by a legislative action of the county commissioners. Records include codified ordinances and may include indexes.",Retain permanently,Public,
11630,Davis County (Utah). County Clerk,Press releases files,undated.,None,These files contain a copy of each prepared statement or announcement issued for distribution to the news media. A press release may be a textual record or a non-textual record such as a film or video sound recording.,Permanent. Retain for 1 year(s),Public,
11800,Davis County (Utah). County Clerk,Water claims abstracts,ca._1888.,Numerical by certificate number,"Undated book of water claims from Davis County water commissioners\, who issued primary and secondary water rights certificates in accordance with priority of rights. Includes water source )creek\, river\, stream)\, water certificate number\, name\, whether a primary or secondary right amount of water right (in acres)\, purpose\, ditch or section to be used\, season water needed\, and legal description of land where water is to be used.",,Public,
27863,Davis County (Utah). Davis Park Golf Course (Fruit Heights),Golf course receipts,2009-,"chronological by date, thereunder by transaction number","Davis County operates two county-owned golf courses. These receipts are issued for money received into county golf course accounts. These receipts are issued to patrons as proof of funds received and are maintained by the county for audit purposes. Information includes name\, date of payment\, code identifying type of transaction\, transaction number\, amount paid\, form of payment may include last four digits of credit card number.",Retain for 4 year(s),Public,
11599,Davis County (Utah). County Clerk,Bonds anticipation notes,1960-2011.,Chronological,"These are notes used by counties pursuant to an appropriation resolution for bonds in anticipation of payable ad valorem taxes and constitute a full obligation of the county\, ""the bond anticipation notes and the interest on them shall be secured by a pledge of the full faith and credit of the county"" (UCA 11-14-19.5 (1995)).in ""the manner and subject to conditions of the Utah Municipal Bond Act"" (UCA 17-4-4 (1995)).",Retain for 10 year(s) after resolution of issue,Public,
11602,Davis County (Utah). County Clerk,Bull register,1920-1945.,Chronological,"This volume is a register of certificates issued for purebred bulls ranged within the county. By law\, only purebred bulls of some ""recognized breed of beef cattle"" could be ranged on public lands in Utah (see Laws of Utah\, 1915\, chapter 52). Until amended by the state legislature in 1945 (Laws of Utah 1945\, chapter 3)\, the law required county clerks to register certificates from breeding associations for purebreed bulls ranged within their county. OBSOLETE RECORD",Permanent. Retain for 1 year(s),Public,
11613,Davis County (Utah). County Clerk,Election results,undated,None,"These are the official tabulation results of all county races and ballot issues of an election. They serve as the official tally of votes for primary\, special\, and general elections. Paper report retained in the official canvass minutes. Electronic files will be kept by the county IT department and will be displayed on the internet for public access.",Retain permanently,Public,
11617,Davis County (Utah). County Clerk,Franchise book,1896-1958.,Chronological.,"This is a record of franchises which were granted to various electric power\, railroads\, and phone corporations in Davis County.",,Public,
11622,Davis County (Utah). County Clerk,Incorporation oaths of office,1880-1983.,Chronological,"These are oaths of office for officers of companies incorporated to due business in Davis County. While most County Clerks filed the oaths of office with the incorporation case files\, the Davis County Clerk filed the records separately. The oaths of office were signed by the corporation officers as a promise to abide by the laws of the land and the Articles of Incorporation of the company they represented. Case files\, of which the oaths of office are a part\, are created during the length of a corporation's duration. The case file is generated when companies incorporate within Davis County and serve as evidence of""due incorporation of the corporation [UCA 16-2]."" The oaths of office provide the name of the officer\, title of officer\, corporation name\, date the oath,was signed\, officer's signature\, notary public's signature\, date of filing\, and from 1935 to 1983 the oath of office number. The series ended in 1961 when the Division of Corporations was created\, although some documents were added to the series as recent as 1983.",Permanent. Retain for 1 year(s),Public,2 microfilm reels
7162,Davis County (Utah). Planning Commission,Building permits files,1951-2021.,Numerical by accession and date,"These files document the issuance of a permit which is required for any construction within unincorporated areas of Davis County. The files contain the permit application with the inspection report on the progress of construction with a final inspection report\, and any related correspondence.",Retain permanently,Public,1 microfilm reel
84299,Davis County (Utah). Planning Commission,Publications,1970-2021.,Chronological.,"These are pamphlets\, leaflets\, studies\, proposals and similar material printed by or for the county or any of its departments\, subdivisions or programs\, and made available to the public\, or the last manuscript report if not published.",Permanent. Retain until administrative need ends,Public,0.20 cubic foot
18925,Davis County (Utah). County Clerk,Clinton precinct birth register,1907-1911.,Chronological by date of recording.,"Booklet with copies of birth certificates created by the local registrar for Clinton\, Clinton Precinct\, Davis County. Gives information on the birth\, the parents\, and the attending physician or midwife.",,Public,
23378,Davis County (Utah). County Clerk,Marriage license book indexes,1887-2009.,Alphabetical,"These licenses are issued after completion of a marriage license application and are filed in the office of the county clerk. ""No marriage may be solemnized without a license issued by the county clerk . . . not more than 30 days prior to the date of solemnization of the marriage"" (UCA 30-1-7 (1995)). The license includes names\, addresses\, and ages of bride and groom; date and number of license; date of marriage; title and signature of person performing the ceremony; and signatures of bride\, groom\, witnesses\, and county clerk.",,Public,
28180,Davis County (Utah). County Clerk,Newspaper clipping files,1972-2015.,Chronological by year.,"These are a chronological record of the activities of the county or individual county department. They include photographs\, newspaper clippings\, flyers\, program notes\, brochures\, and other items pertaining to county activities and actions and reactions of county citizens.",,Public,10.00 cubic feet
27603,Davis County (Utah). County Clerk,Civil Defense Crisis Relocation Plans,1979.,,"This report was published in November 1979 to plan and coordinate evacuation from Davis County to Box Elder and Cache County in the event of a nuclear attack. A basic plan\, checklist and coordination with food\, Fire\, Medical and Health are addressed.",,Public,1 microfilm reel
84385,Davis County (Utah). County Clerk,Limited partnership filings,1973-1991.,Numerical by partnership number,"These files document the filing of limited partnerships with the county clerk. A limited partnership is ""a partnership formed by two or more persons"" under the provisions of UCA 48-2-1\, ""having as members one or more general partners and one or more limited partners"" (UCA 48-2-1 (1990)). Persons desiring to form a limited partnership shall ""file for record the certificate in the office of the county clerk of the county in which the the principal place of business of the partnership shall be situated"" (UCA 48-2-2(1)(b)(1990)). The original certificate is amended or cancelled when a notarized amendment (or cancellation) or court order is filed in the office of the county clerk where the certificate is recorded (UCA 48-2-25 (1990)).__These files contain affidavits\,,agreement and certificate of limited partnership (notarized original) and cancellation of certificate of agreement. The separate index includes date partnership formed\, name\, and date filed. In 1991\, the law was revised and the responsibilities were given to the Utah State Division of Corporations and Commercial Code.",,Public,
26808,Davis County (Utah). Planning Commission,Inspection logs,1952-1995.,"Chronological by date, thereunder by permit number","This log serves as an index to all inspections carried out by the department. Logs are used as a reference to identify building permit numbers\, and enable retrieval of the original permit and accompanying paper work. Information in the records includes the date\, permit number\, type of permit\, location\, construction\, estimated cost\, and name of inspector.",Retain permanently,Public,
11794,Davis County (Utah). Planning Commission,Business licenses,1884-1892; 1973-2021.,Alphabetical,"This record is issued by the county for the purpose of regulation and revenue of public businesses. This record shows applicants' name\, address\, and phone (if business information is different- also lists business address and phone)\, the type of business owned\, zoning number\, sales tax number\, business license number\, parcel number\, fee paid\, copy of business license\, and date of application. Business licenses are renewed yearly.",Permanent. Retain until administrative need ends,Public,1 microfilm reel
11707,Davis County (Utah). County Surveyor,Scrapbooks,undated.,None,"These are a chronological record of the activities of the county or individual county department. They include photographs\, newspaper clippings\, flyers\, program notes\, brochures\, and other items pertaining to county activities and actions and reactions of county citizens.",Retain permanently,Public,
27782,Davis County (Utah). Department of Human Resources,Loss control inspection reports,1985.,Chronological,"Each year a county agency may undertake self-inspection to identify potential hazards within their buildings or on their grounds. If the agency completes this report\, they can get a 15 percent discount on their premium after a follow-up survey has been conducted. This record might also be used as evidence in defense of a claim.",Retain for 12 year(s),Public,
6030,Davis County (Utah). County Treasurer,Tax assessment rolls,i 1870-,Chronological,"The county treasurer records tax assessments given to individuals and businesses on a yearly basis. The rolls include date\, owner's name and address\, location and description of property\, total evaluation\, assessed valuation\, total exemptions\, and amount due.,These records document real property assessments and payments.",Permanent. Retain until administrative need ends,Public,283 microfilm reels
27781,Davis County (Utah). Department of Human Resources,Insurance policy files,1985.,Chronological,These are insurance policy contracts between the county and private insurers.,Retain for 15 year(s) after expiration of contractual agreement,Public,
30646,Davis County (Utah). Department of Human Resources,Terminated employee records,2014-,Alphabetical by employee name.,"These records capture the employment history documents the application\, hiring\, cumulative salary\, and employment of personnel whose employment was terminated with Davis County. Record may include those necessary to calculate benefits\, and can include employee details\, department and position information\, earnings\, deductions\, and other records. Final actions taken as a result of disciplinary action may also be included in this series.",Retain for 65 year(s),Private,
11036,Davis County (Utah). County Recorder,Condominium maps,1970-,None,"These are ""standard size original linen maps made by a registered Utah land surveyor\,"" recorded with the county recorder. They include ""a description of the surface of the land included within the project\, including all angular and linear data along the exterior boundaries of the property ._._._ linear measurements and location\, with reference to the exterior boundaries\, of building or buildings ._._._ diagrammatic floor plans _._._._ description or delineation of the boundaries of the unit or convertible space _._._._ a distinguishing number or other symbol for every physical unit identified on the record of survey map; ._._._ to the location and dimensions of all easements appurtenant to the land included in the project; the 'convertible space' for each space"" (UCA 57-8-13(1)_ (1995).",Retain permanently,Exempt,
11040,Davis County (Utah). County Recorder,General filing index,undated,Alphabetical by surname,"This is an index to ""all executions and writs of attachments and any other instruments not required by law to be spread upon the record\,"" (UCA 17-21-6(11) (1995)). The index contains separate columns which include the names of plaintiffs in the execution\, the defendants in the execution\, purchaser at the sale and date of sale\, and filing number of document.",Retain permanently,Exempt,
11044,Davis County (Utah). County Recorder,Mortgage records and indexes,undated,Numerical by book and page,"These are legal instruments recorded by the county recorder concerning all ""mortgages\, deeds of trust\, liens\, and all other instruments in the nature of an encumbrance upon real estate"" (UCA 17-21-6(4\,5) (1995)). There are two alphabetical indexes concerning mortgagors and mortgagees. In some counties mortgage records are compiled separately\, while in other counties they are part of the ""Official records.""",Retain permanently,Public,
11051,Davis County (Utah). County Recorder,Subdivision index,undated,Alphabetical by subdivision name,"This is an index to subdivisions within the county (UCA_17-21-6(7)_(1995)). It includes the name of the subdivision\, location\, and map file number.",Retain permanently,Public,
11055,Davis County (Utah). County Recorder,Uniform commercial code filings,undated,None,"These are financial statements\, continuation statements\, statements of assignment\, and releases filed with the county recorder ""in each county in which any mortgage on the real estate would be recorded"" when ""collateral is timber to be cut or minerals or the like (including oil and gas)\, or when financing statement is filed as a fixture filing and the collateral is goods which are to become fixtures"" (UCA 70A-9-401 (1995)).",Retain permanently,Public,
11050,Davis County (Utah). County Recorder,Returned or undeliverable instruments,undated,"Chronological, thereunder alphabetical by surname.","These original records are those which were returned to the recorder's office as undeliverable by the postal service\, or the office was unable to locate the owner. They are only maintained as evidence that the original was not received by owners.",Retain for 1 year(s),Exempt,
10090,Davis County (Utah). County Recorder,Subdivision maps,1949-,Numerical by subdivision number,"These are maps for new subdivisions. Before a subdivision is officially created a subdivision map must be recorded with the county recorder (UCA 10-9-804(3) (1995)). All subdivisions must be approved by the ""the legislative authority of the city or town in which such land may be situated\, or in the absence of such legislative authority by the legislative authority of the county in which the town is situated\,"" before the subdivision map is recorded by the county recorder (UCA 17-21-8 (1995)).",Retain permanently,Public,
11697,Davis County (Utah). County Surveyor,Minor subdivision maps,undated,None,"These are maps of subdivisions which contain nine lots or less. ""Subdivisions of less than ten lots\, may be sold by metes and bounds"" (UCA 17-27-806 (1995)). These maps are not recordable with the county recorder\, but may be filed with the county surveyor. These maps include township\, section\, range\, lot boundaries\, and surveyor's certificate attesting to the accuracy to all measurements.",Retain permanently,Public,
11128,Davis County (Utah). Council on Aging,Homebound route sheets,undated.,,"This weekly list documents those individuals who have made reservations to receive meals at home under the Homebound Program (Meals-on-Wheels). It is used for meal planning and to create billings. The list include site\, week and year\, clients' names and addresses\, days of week\, indication which days reservations were made for delivery of meals\, and a check by driver to indicate whether meal was delivered.",Retain for 1 year(s),Exempt,
11130,Davis County (Utah). Council on Aging,Title V quarterly progress report,1990-2012.,,"This is a quarterly report that is submitted to the U.S. Department of Health and Human Services on persons employed through the Senior Community Service Program. It includes the sponsor's name and address\, month and year\, program number\, agreement number\, subproject number\, project period\, number of enrolled positions established\, unsubsidized placement goal\, number of enrollees and enrollment levels\, job inventory\, categories indicating services to general community and services to elderly community\, enrollee characteristics (sex\, education\, race/ethnic group\, income\, age)\, signature\, date\, and may include an attached narrative report.",Retain for 2 year(s),Public,
11304,Davis County (Utah). County Treasurer,Daily deposit slips,undated,None,These are bank cashiers' slips showing the amount and date of deposit of monies into county accounts. Includes supporting documentation to the batch.,Retain for 4 year(s),Public,
11137,Davis County (Utah). Council on Aging,Senior center's monthly report,1990-2013.,,"This is a monthly report on senior center activities. It is used to compile quarterly reports for the State Division of Aging Services. This report includes senior center name\, date\, actual service units provided\, service (general category access service\, in-home\, community service\, other services\, meals\, and transportation)\, year-to-date budget\, actual budget\, and current budget.",Retain for 4 year(s),Public,
84298,Davis County (Utah). Department of Community and Economic Development,Publications,1958-2021.,Chronological.,"These are pamphlets\, leaflets\, studies\, proposals and similar material printed by or for the county or any of its departments\, subdivisions or programs\, and made available to the public\, or the last manuscript report if not published.",Permanent. Retain until administrative need ends,Public,0.20 cubic foot 1 microfilm reel
11305,Davis County (Utah). County Treasurer,Duplicate tax notice,undated,None,"This file contains ""duplicates"" tax notices which are sent to taxpayers. They are used for reference purposes. Each notice includes ""the kind and value of property assessed to the taxpayer; the street address of the property\, where applicable; and the amount of tax levied"" (UCA 59-2-1317(2a) (1995)). The notice shall also ""set out the aggregate amount of taxes to be paid for the state\, county\, city\, town\, school\, and other purposes"" (UCA_59-2-1317(2b)_(1994)).",Retain for 1 year(s),Public,
85265,Davis County (Utah). County Treasurer,Receipts,i 1959-,"Chronological, thereunder by receipt number","Money collected by the county is acknowledged by a receipt which list the name of the person making the payment\, date\, and the amount received. Revenue is generated by the collection of taxes\, cemetery fees\, business license fees\, and county fines or penalties.",Retain for 4 year(s),Public,
10912,Davis County (Utah). County Assessor,Greenbelt application records,1971-,,"The Utah Farmland Assessment Act (also called the Greenbelt Act) allows any owner of agricultural land to apply for assessment and taxation based upon its productive capability instead of the prevailing market value. These records include the application\, production records\, and the final notarized application. The applications include name\, address\, date of application\, county\, property serial number\, complete legal description\, signature of owner\, notary seal and signature\, and indication whether approved or denied. This application may also include lease information. These records are kept by the county assessor\, copies are sent to the State Tax Commission.",Retain permanently,Public,
10915,Davis County (Utah). County Assessor,Personal property audits,2003-,"chronological by year, thereunder numerical by sequential account number","These are audits conducted on personal property by the State Tax Commission. Information is usually more specific than that contained on the Personal Property Affidavits. The audits include the business name\, address\, serial number\, auditor's name\,property type\, supply list\, equipment\, cost\, assessed value and any additional comments.",Retain for 5 year(s),Exempt,
11635,Davis County (Utah). County Auditor,Abatement register,1980-,"Chronological, thereunder alphabetical by surname","This computer printout lists the names of persons receiving tax exemptions because of disability\, age\, veteran status\, or extreme hardship. The register also lists all parcels to which abatement is applied and the amount of abatement\, and status (widow\, orphan\, veteran\, indigent\, blind or disabled).",Retain until superseded,Public,
11619,Davis County (Utah). County Auditor,General obligation bond,1882-,Chronological,These issued bonds are not payable solely from revenues other than those derived from ad valorem taxes. They constitute a full general obligation of the county for the prompt and punctual payment of principal and interest. The revenue derived from the sale of bonds shall be applied only to the purpose specified in the order of the county legislative body (UCA 17-17-1 (1995)).,Retain for 1 year(s) after resolution of issue,Public,
11109,Davis County (Utah). Information Systems Department,Accounts receivable,undated,None,"These records consist of copies of accounts receivables prepared by counties to collect amounts owed by vendors\, organizations\, and citizens having accounts with county agencies.",Retain for 4 year(s),Public,
11634,Davis County (Utah). County Auditor,Abatement card index,1960-2006.,Alphabetical by surname,"This card index describes property held by applicants for tax abatements. It is used to reference information on persons receiving tax relief. Includes serial numbers\, names of applicant\, address\, value of property exempt\, amount of exemption\, date of approval and approving initials.",Permanent. Retain for 53 year(s),Private,
11741,Davis County (Utah). Department of Animal Care,Sodium pentobarbital euthanasia log,1987-,Chronological,These records support the agency's requirement to follow controlled substance record keeping procedures as stated in 21 CFR 1304.03 (2014). These records document the amount of sodium pentobarbital used and the number of animals euthanized by Davis County Animal Control. Information includes the amount of substance administered to an animal as well as the administrator's name.,Retain for 5 year(s) after final action,Public,
12135,Davis County (Utah). Department of Public Works,Finding aids,1960-,Alphabetical by name or subject,"These are indexes\, lists\, registers\, and other aids that assist in the efficient use of other records.",Retain until final action,Public,
11297,Davis County (Utah). County Auditor,Bond and tax anticipation notes,1882-,None,"These are notes used by counties pursuant to an appropriation resolution for bonds in anticipation of payable ad valorem taxes and constitute a full obligation of the county\, ""the bond anticipation notes and the interest on them shall be secured by a pledge of the full faith and credit of the county"" (UCA 11-14-19.5 (1995)).in ""the manner and subject to conditions of the Utah Municipal Bond Act"" (UCA 17-4-4 (1995)).",Retain for 1 year(s) after resolution of issue,Public,
11665,Davis County (Utah). County Auditor,Tentative budget working files,1981-,Chronological,These records support the agency's function to perform all countywide accounting services (Davis County Code 2.16.030 (2013)). Records document the county's tentative budget for the upcoming fiscal year (Utah Code 17-36-10 (2012)). Information includes projected expenditures and income.,Retain for 5 year(s),Public,
11658,Davis County (Utah). County Auditor,May tax sales minutes,1965-,Chronological,"These are the minutes of the actual sale of real property at tax sales. Includes the date\, time and place of sale\, names of persons conducting the sale\, description of proceedings\, listing of properties sold\, amount of taxes owed\, purchase price\, and name(s) of purchaser.",Retain permanently,Public,
11664,Davis County (Utah). County Auditor,Value and tax rate report,1975-,Chronological,"Report of property tax adjusted values and tax rates after equalization\, submitted to the State Tax Commission by March 1 of the following year. Includes date\, county code\, area code\, tax rate\, numbers and taxable values of all centrally assessed values (transportation and utilities)\, locally assessed values (residential\, commercial\, industrial\, and agricultural real estate and mobile homes)\, relief values (veterans\, blind\, etc)\, and totals.",Retain for 4 year(s),Public,
11882,Davis County (Utah). County Auditor,Taxing entities proposed tax rate report,1923-,"Chronological, thereunder alphabetical by entity","Report forms submitted by individual taxing entities to the county auditor\, reporting on desired tax levies for property taxes. Information is computed\, compiled\, sent to the State Tax Commission on computer disk and retained permanently (series 6610). Includes proposed tax rate worksheet (year\, county\, taxing entity\, purpose of levy\, value on tax rolls\, adjustments\, sum of evaluations\, percentage of taxes collected (preceeding five years average)\, adjusted sum of valuations\, proposed tax rate\, signed and dated certifications by taxing entity's authorized agent\, and county auditor)\, a tax rate summary\, a certified tax rate worksheet\, and a budget affidavit.",Retain for 7 year(s),Public,
27871,Davis County (Utah). Valley View Golf Course (Layton),Golf course receipts,2009-,"chronological by date, thereunder by transaction number","Davis County operates two county-owned golf courses. These receipts are issued for money received into county golf course accounts. Copies of these receipts are issued to patrons as proof of funds received and are maintained by the county for audit purposes. Information includes name\, date of payment\, code identifying type of transaction\, transaction number\, amount paid\, and form of payment.",Retain for 3 year(s),Public,
11308,Davis County (Utah). County Auditor,May tax sale reports,1912-1995.,numerical by parcel number,"These are reports submitted to the county auditor by the county treasurer upon the completion of the preliminary tax sale. They are used to notify auditor of its completion and to certify previous year's delinquent tax for property not sold ""because it is still held by the county under preliminary sale for the delinquent taxes for preceding year."" The report includes ""the year of the original sale and book\, page\, and line numbers\, or property serial number of the entry in the original tax sale record (UCA 59-2-1344 (1994))."" In 1995\, the statutory provisions creating this report were repealed.",Retain for 5 year(s),Public,
11884,Davis County (Utah). County Auditor,Returned valuation notices,1972-,"Chronological, thereunder alphabetical by surname","This file contains valuation notices which were mailed to taxpayers\, but were returned from the post office as undeliverable. They are used to document the mailing and non-receipt of the original tax notices.",Retain for 5 year(s),Public,
27947,Davis County (Utah). County Auditor,Commercial property equalization files,1960.,numeric by parcel number thereunder alphabetical by name,"These records are created as appeals on commercial property to the Board of Equalization. These files document the activities of the Board of Equalization concerning commercial properties. Documents include copies of agenda\, valuation notices\, appraisal reports\, property address\, the name of the commercial property\, serial number\, legal description\, improvements\, photographs\, notices of adjustment\, and lists of appeals. May also include financial accounting\, operating\, sales\, and income statements.",Retain for 5 year(s),Public,
84732,Davis County (Utah). County Auditor,Comprehensive Annual Financial Report (CAFR),1977-,Chronological,"These are the official public financial reports of budget accounts and expenditures of all county agencies. The auditor is required within 180 days after the close of each fiscal year to ""prepare and make available"" to county commissioners an annual financial report (UCA 17-36-37) (1990). Copies of this report are filed with the state auditor.",Retain permanently,Public,
27841,Davis County (Utah). County Auditor,Payroll register,1972-2023.,"chronological by pay period, thereunder alphabetical","History of earnings\, deductions\, taxes\, net income\, and warrant or direct deposit information. These documents are prepared and used for payroll disbursement.",Retain for 3 year(s),Private,
25004,Davis County (Utah). Probate Court,Record books,1853-1896.,Chronological.,"These books record documents filed and proceedings of the probate court in civil\, particularly divorce\, and probate (the estates of minors\, the incompetent\, and the deceased) matters. Typical documents recorded include wills\, estate inventories\, estate distributions\, bills of divorce\, and railroad land condemnation documents. By 1880\, documents recorded appear to apply solely to probate matters.",,Public,
12131,Davis County (Utah). Department of Public Works,Excavation permit applications,1992-,Numerical by permit number,"This three-part application form is used to obtain permission to excavate\, cross\, or alter a county road right-of-way. White copy is given to the inspection department\, the yellow to the road department\, and the pink copy to the applicant. All authorized work must be completed within sixty days from the permit issuance. The application form includes permit number\, deposit\, bond number\, receipt number\, permit fee\, applicant's name\, address\, and telephone number\, construction license number\, construction agreement provisions\, location\, construction purpose\, types of inspections necessary\, signature and date\, comments relating to preliminary inspection\, permit approval signature and date\, and any additional instructions.",Retain for 1 year(s),Public,
26710,Davis County (Utah). County Clerk,Conflict of interest declarations,2006-2022.,Chronological by date thereunder alphabetical by department name,"This record is created for county employees to declare their outside employment. Declarations are signed annually by all county employees so that county administrators can evaluate possible conflicts of interest. This record contains the employee's printed name\, date\, department\, information about any outside employment or any other relationship with an outside individual or other entity that may create a conflict\, and a signed declaration that no conflict of interest exists.",Retain for 3 year(s),Private,
12153,Davis County (Utah). Department of Public Works,Monthly fuel and service expense auditor's report,1988-,Chronological,"This monthly report is submitted to the county auditor and documents county department fuel usage and vehicle maintenance services. It is used to bill departments for services provided. The report includes month and year\, department\, department number\, fuel usage costs\, service costs\, department totals\, and grand totals.",Retain for 2 year(s),Public,
12157,Davis County (Utah). Department of Public Works,Weed control accounts payable,1981-,"Chronological, thereunder numerical by code","These records are used to pay county bills. They include copies of checks\, invoices\, purchase orders\, and receiving reports. May also include correspondence with vendors and computer printouts.",Retain for 4 year(s),Public,
12139,Davis County (Utah). Department of Public Works,Hazard response records,1991-,geographical order,"These records document responses to road hazard calls. They include date\, time\, caller's name\, problem description\, hazard location\, operator's name\, action taken\, information referred to\, response assignment\, description\, reason for replacement\, cost data\, installation or maintenance\, and any remarks.",Retain for 4 year(s),Public,
12152,Davis County (Utah). Department of Public Works,Vehicle and equipment service file,1988-,"Chronological, thereunder numerical by county vehicle number","These records document all repairs and maintenance of county vehicles and equipment. They include vehicle warrantees\, original purchase agreements\, service and maintenance history.",Retain for 1 year(s) after disposition of asset,Public,
12160,Davis County (Utah). Department of Public Works,Weed control committee minutes,1985-,Chronological,"These are the minutes of weekly county weed control meetings. This committee discusses measures to curb the growth of noxious weeds in the county. Membership consists of county employees\, a representative from the agricultural extension service\, state representative and citizen members.",Retain for 2 year(s),Public,
11631,Davis County (Utah). County Clerk,Resolutions,undated,None,"Local legislative bodies may exercise administrative powers by issuing resolutions. Records include formal opinions\, decisions\, and authorization issued by resolution.",Retain permanently,Public,
373,Salt Lake County (Utah). Probate Court,Civil and criminal case files,1852-1887.,Chronological.,"In 1852\, the Utah Territorial Legislature provided that the Probate Court should have jurisdiction not only in estate and guardianship matters\, but original jurisdiction in civil\, criminal\, and chancery cases. The Probate Court could act as an appellant court to the Justice of the Peace Courts in the County\, and decisions made in the Probate Court could be appealed to the District Court. This series includes those cases handled by the Probate Court which are not probate\, estate\, or guardianship cases. Civil cases include primarily divorce\, debt\, replevin\, damages\, delinquent tax collections\, contract and property disputes\, evictions\, and other case types. Criminal cases include murder\, larceny\, rape\, robbery\, assault\, burglary\, and contempt,of court charges\, as well as others. Other case types include appeals\, habeas corpus hearings\, and inquests into deaths. In 1874\, the federal Poland Act revoked the jurisdiction of the Probate Court over all but divorce and probate act ended Probate Court action in divorce cases\, and with it this series. This series also includes items that are not case files as such\, but individual documents filed with the court. For example\, a few affidavits of slave ownership or other matters may have been filed with the court and are represented in this series. Occasionally documents such as travers jury subpoenas were at some point separated from the case file\, and where identification of those records could not be made\, the document is filed separately. Documents related to quarterly grand jury proceedings,which could not be identified as belonging to a specific case are filed together. Individual pieces of correspondence which are not related to a case file before the court may also be included as a separate file.",,Public,39 microfilm reels
25122,Department of Transportation. Office of Community Relations,Official photographs index,1965-1998.,Sequential by job number with secondary reference alphabetical by subject.,"The Community Relations Office of the Department of Transportation created an index to the offices official photographs. The office assigned a job number to each set of photographs taken or adopted by the office as official photographs. The job number provides access to all photographic material in the official photographs collection. Job numbers include a three part number series. The first number identifies the year in which a photo was taken or adopted as an official photograph. Numbers 5\,6\,7\,8\, and 9 represent photographs taken in 1965-1969. Thereafter\, numbers identifying year are more complete\, such as 1970\, 71\, 72\, 73\, and so forth. The second number in the series identifies the job number\, and the third number identifies a specific photograph within that job number. For each job number the index minimally identifies the subject of the photos and the date or dates on which they were taken. Some entries also identify the photographer or provide other notes pertaining to the,pictures. This series also includes a secondary index which identifies photographs by subject. For each subject the secondary index provides a date and job number. The index also includes a map of district boundaries for Utah Highway Districts\, and a list of 54 prominent photographs.",,Public,0.35 cubic foot 1 microfilm reel
27735,District Court (Eighth District : Uintah County),Probate index,1888-1990.,"Alphabetical by first letter of surname, thereunder chronological.","This series contains a single volume index to probate cases handled by the court. It was apparently created in about 1985 from older records\, such as the index to the probate registers of action. The court continued to add to this index until 1990.",,Public,0.50 cubic foot
24549,District Court (Fifth District : Beaver County),Case indexes,1896-1998.,"Alphabetical by surname, thereunder chronological by date.",This series is comprised of three index books kept by the Fifth District Court in Beaver County to access the civil and criminal case files generated by the court. Book 1 indexes by defendant surname between 1896 and 1950. Book 2 is a matching volume except that indexing is by plaintiff surname. Book 3 has sections organizing by both plaintiff and defendant surname between 1950 and 1998.,,Public,1.50 cubic feet 2 microfilm reels
165,Attorney General's Office,Colorado River Commission case files,1925-1963.,Alphabetical by subject.,These records document water issues before the Colorado River Commission.,,Public,6.45 cubic feet 12 microfilm reels
27736,District Court (Fourth District : Uintah County),Civil case indexes,"ca. 1900-1916, 1954-1990",Alphabetical by first letter of plaintiff or defendant surname.,This series contains volumes indexing civil cases handled by the court.,,Public,1.20 cubic feet 2 microfilm reels
28199,District Court (Fourth District : Uintah County),Criminal registers of action,1925-1964.,Chronological by date of filing and numerical by case number.,"This series contains registers documenting the actions of the court in criminal cases. Records and documents pertaining to a particular criminal case are filed together by the court clerk and collectively these documents constitute the case file. As these records or actions are filed\, the clerk notes the filing in the registers. A register of actions may contain the a variety of information for each case\, including name of the attorney for plaintiff and defendant\, name of the judge presiding over the case\, petitions\, complaints\, summons\, answers to summons\, orders from the court\, assignment of judges\, exhibits\, judgment\, findings and conclusions\, costs\, decrees\, requests by attorneys for instructions to the jury\, verdict\, motions for cross complaints or new trials\, amendments to previous answers\, disclaimers\, bonds\, and inventories.",,Public,0.35 cubic foot
27737,District Court (Eighth District : Uintah County),Criminal case index,1980-1990.,Alphabetically by first letter of defendant surname.,This series contains a name index to criminal cases handled by the court.,,Public,0.20 cubic foot 1 microfilm reel
409,Legislature. Senate,Journals,i 1882-,Chronological by session with daily entries thereunder.,"These journals serve as a record of the actions of the legislature during session. They constitute the published minutes of the state senate and territorial council. House and Senate journals were kept together from the time of the organization of the territory in 1851. Since 1882\, the journals have been kept separately. Daily entries cover a standard order of business. Place\, date\, roll\, and prayer are noted before proceeding. Citizens' petitions for various actions and monetary claims are the first order. Other communications from agencies\, groups\, or individuals also are recorded. Committee reports are the next order of business. These recommend passage or rejection of particular legislation. Early reports often include detailed,explanations and agency reports\, but such detail is generally omitted by the 1920s. The process of enacting legislation via bills and resolutions is the most frequent business recorded. The title is noted along with its status:__which reading\, whether it passed\, committee referrals\, amendments and motions for rewrites\, etc. The contents of the bills are not recorded. Names of individuals motioning for particular actions are noted as are the names on the final vote. Messages from the opposing chamber are recorded in full. Messages from the governor report passage\, veto\, or objections to bills. Senate confirmations of gubernatorial appointments also,are noted. Memorial tributes\, speeches\, prayers\, invitations to various functions\, etc. may also be read into the record. Joint session minutes are also entered. From 1896 to 1913\, these included the election of U.S._Senators. The governor's opening address detailed concerns\, and initially included agency reports. Joint memorials to Congress\, pleading for federal action (or inaction) were common in the 1880s. Member lists\, either as part of the initial roll\, or as a separate table\, appear at the start of each volume\, with photos by 1975. Committee membership is also noted. Many of the volumes have the senate rules recorded toward the beginning which specify the order of business and clarify procedures.",Permanent. Retain until administrative need ends,Public,1.00 cubic foot 62 microfilm reels
456,Legislature. House of Representatives,Journals,i 1882-,Chronological.,"These journals serve as a record of the action of the legislature during session. They constitute the published minutes of the State House of Representatives from the territorial period to the present. House and Senate journals were kept beginning with the creation of the territory in 1851\, but were kept separately after 1882. Minutes from joint sessions are recorded after 1890; before that\, they were recorded only in the Senate minutes. Daily entries cover a standard order of business. Place\, date\, roll\, and prayer are noted before proceeding with business. Membership rolls are included. Citizens' petitions for various actions; monetary claims;and communications from agencies\, groups\, or individuals are recorded. Committee reports recommending passage or rejection of particular legislation are provided. The process of enacting legislation via bills and resolutions is the most frequent business recorded. Other agency reports\, memorials\, invitations\, etc. may also be entered in the,record during particular periods.",Permanent. Retain until administrative need ends,Public,1.00 cubic foot 68 microfilm reels
540,Department of Agriculture and Food. Division of Animal Industry,Brand books,i 1851-,Chronological by publication date.,"Brands have been registered in Utah since 1851. Brand books were used locally to prevent the duplicate use of brands by livestock owners\, and as a means of identifying and controlling animals left in estray pounds or that were being sold. Later\, as regulations expanded state control over inspection for disease\, transportation\, and slaughter of livestock\, maintenance of a central brand registry became even more important. Entries in the brand books include the brand symbol\, name of the person registering the mark or brand\, the location on the body of the animal\, county of residence of the applicant\, and the date the brand was recorded. Illustrations of where the marks and brands appeared on the body were added to the books with the 1901,volume\, as were the names of brand owners. Brand registry numbers were added in 1922. The pattern of publication has been to produce cumulative issues every ten years--since 1976 every five years--that include any new brands registered since the last cumulation. Supplements to the brand books appear at regular intervals and contain newly registered brands and marks. Since 1901 brand owners have been required to renew their brand registrations every ten years\, but earlier books contain all brands ever recorded even though they may have only been in active use for a short time. Holdings of the brand books are not complete.",Permanent. Retain until administrative need ends,Public,2.00 cubic feet 10 microfilm reels
640,Public Service Commission,Annual reports,1917-,Chronological.,"This series contains reports of Public Service Commission activities for each year. Information includes agency activities\, agency staff\, history\, utilities\, electricity\, natural gas\, telecommunications\, water\, legislation\, and fiscal and financial operations.,Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",Permanent. Retain until administrative need ends,Public,2.00 cubic feet 2 microfilm reels
399,Springville (Utah),"Ordinances, amendments and resolutions",1893-1972.,Numerical by ordinance or resolution number.,"These books contain the legislative action of city council to regulate\, require\, prohibit\, govern\, control\, or supervise any activity\, business\, conduct\, or condition authorized by UCA 10-3-701 to 715 (1997). An ordinance includes a number\, a title\, preamble\, an ordaining clause\, the body or subject of ordinance\, when applicable\, penalty of violation\, effective date\, signature of mayor or acting mayor\, and municipal seal.",,Public,
20231,Garfield County (Utah). County Clerk,Death register,1896-1905.,"These records are loosely chronological by year but not month. Entries were recorded in order reported to the clerk, not by date of death.","These records contain death registers for the years 1896 to 1905. Each entry has an assigned number\, name of decedent\, age\, sex\, race\, color\, term of residence\, birthplace\, marital status\, occupation \, last place of residence\, causes of death\, date of death\, and name of the party making the report. Many records have incomplete entries.",,Public,1 microfilm reel
20903,Wasatch County (Utah). County Clerk,Death registers,1898-1905.,"Chronological by year, but not by month. Entries were recorded in order of report, not by date of death.","These records contain death registers for the years 1898 to 1905. Each entry has an assigned number\, decedent's name\, date of death\, place of death\, term of residence\, sex\, color\, race\, age\, occupation\, cause of death\, marital status \, birthplace\, residence\, and the name of the informant making the report. The register for 1904 and 1905 also included the father's and mother's birthplaces\, and place of burial.",,Public,1 microfilm reel
20375,Board of Education. Office of Education. Child Nutrition Section,Financial and statistical summary reports,1972-,Chronological,"The purpose of these reports is to provide reliable information regarding the state's Child Nutrition Programs to administrators\, patrons\, advocates and others. The reports contain information pertaining to the national school lunch program\, school breakfast program\, special milk program\, summer food service program\, and funding.",Permanent. Retain until administrative need ends,Public,1.00 cubic foot 1 microfilm reel
20786,Weber County (Utah). Probate Court,Declarations of intention record book,1860-1866.,"Chronological, although a few were inserted out of sequence.","This book documents the first stage in becoming a United States citizen. To become a citizen\, an individual normally filed a ""declaration of intention to become a citizen"" at least two years prior to applying for citizenship. Each declaration\, recorded by the court clerk\, gives the name of the individual\, the date\, and the country of origin combined with a statement that the individual has sworn his intention to become a U.S. citizen and renounce allegiance to his native country.",,Public,0.20 cubic foot 1 microfilm reel
20928,Perry (Utah),Ordinances,1911-,Numerical by ordinance number,"These books contain the legislative action of city council to regulate\, require\, prohibit\, govern\, control\, or supervise any activity\, business\, conduct\, or condition authorized by UCA 10-3-701 to 715 (1997). An ordinance includes a number\, a title\, preamble\, an ordaining clause\, the body or subject of ordinance\, when applicable\, penalty of violation\, effective date\, signature of mayor or acting mayor\, and municipal seal.",Retain permanently,Public,
20740,American Fork (Utah),Ordinances,1970-,Chronological,"These books contain the legislative action of city council to regulate\, require\, prohibit\, govern\, control\, or supervise any activity\, business\, conduct\, or condition authorized by UCA 10-3-701 to 715 (1997). An ordinance includes a number\, a title\, preamble\, an ordaining clause\, the body or subject of ordinance\, when applicable\, penalty of violation\, effective date\, signature of mayor or acting mayor\, and municipal seal.",Retain permanently,Public,
20570,Santa Clara (Utah),Ordinances,undated,,"These books contain the legislative action of city council to regulate\, require\, prohibit\, govern\, control\, or supervise any activity\, business\, conduct\, or condition authorized by UCA 10-3-701 to 715 (1997). An ordinance includes a number\, a title\, preamble\, an ordaining clause\, the body or subject of ordinance\, when applicable\, penalty of violation\, effective date\, signature of mayor or acting mayor\, and municipal seal.",Retain permanently,Public,
20863,Department of Natural Resources,Annual reports,1968-,Chronological,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",Permanent. Retain until administrative need ends,Public,1.00 cubic foot
22117,Legislature. Office of Legislative Research and General Counsel,Legislative Interim Report,1948-,Chronological by date of session.,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",Permanent. Retain for 1 year(s),Public,1.35 cubic feet 5 microfilm reels
20948,Rich County (Utah). County Clerk,Death register,1898-1905.,Chronological by report date and loosely chronological by year.,"These records document ""birth\, death\, fetal death\, marriage\, divorce\, dissolution of marriage\, or annulment."" (Utah Code 26-2-2(20)(2014)) Documents may include registered certification or reports\, applications\, official registers and other similar records.",,Public,0.50 cubic foot 1 microfilm reel
22251,Henry Mining District (Utah). Recorder,Mining records,1883-1896.,Chronological,"Mining records\, which constitute a legal record\, are kept for the purpose of monitoring and registering mining claims and operations. Mining records contain notices of location which provide the name of the claim\, locators\, location\, legal description and the mining district; proof of labor registers which record the work performed at each mine annually by each worker; district by-laws; meeting minutes\, and district officer election results. The Henry Mining District Recorder recorded mining operations in Sevier County\, Utah.,Until the law changed in 1897\, mining districts in Utah had the option of electing their own mining district recorder. Many of the large mining districts\, including the Henry Mining District\, chose to elect their own recorders while claims and other records within smaller mining districts or in unorganized areas were filed with the county recorder. The district recorder was created in 1883 and ended in 1897 when the law changed and the county recorder assumed sole responsibility for mining records (Laws of Utah\, 1897\, Chapter 36).",,Public,1 microfilm reel
21867,Salt Lake City (Utah). Cemetery,Burial register,1892-1933.,Chronological by burial date.,"This volume\, entitled Record of Burials in City Cemetery is in register format. Columns include burial number\, permit number\, death certificate number\, name of deceased\, date of burial\, owner of lot\, location of lot\, undertaker\, and remarks.",,Public,0.50 cubic foot 1 microfilm reel
20947,Rich County (Utah). County Clerk,Birth register,1898-1905.,Chronological by report date and loosely chronological by year.,"These records document ""birth\, death\, fetal death\, marriage\, divorce\, dissolution of marriage\, or annulment."" (Utah Code 26-2-2(20)(2014)) Documents may include registered certification or reports\, applications\, official registers and other similar records.",,Public,0.50 cubic foot 1 microfilm reel
21216,Hyrum (Utah),Interment register,1860-1998.,Chronological by date of death.,"This register documents burials in the Hyrum cemetery. Register columns include the entry number\, the ward in which the deceased lived\, the name of the deceased\, names of relatives\, the birthdate and birth place of the deceased\, the death date\, cause of death\, name of the medical attendant\, and the location of the grave. Not all columns are completed for all individuals.",,Public,1 microfilm reel
21866,Salt Lake City (Utah). Cemetery,Record of the Dead,1848-1893.,Generally chronological by death date.,"This series documents deaths and burials recorded in Salt Lake City. Entries may include the ward\, name of the deceased\, to whom the deceased is related\, birth date and location\, death date\, cause of death\, the name of the medical attendant\, and location of burial including block and lot numbers. Most persons recorded in the book were buried in the Salt Lake City Cemetery\, but entries also include persons buried ""at home\,"" at the Mount Olivet Cemetery\, the Jewish and Catholic cemeteries\, as well as those transferred out of state.",,Public,1.90 cubic feet 4 microfilm reels
21579,Park City (Utah). City Council,Resolutions,1884-,Chronological,"These are formal statements of a decision\, or expression of opinion put before or adopted by the city council. They may perform the same function as an ordinance. Resolutions may include the following: establishing water and sewer rates\, charges for garbage collection and fees charged for municipal services\, establishing policies and guidelines\, and regulating the use and operation of municipal property (UCA 10-3-717 (1997)).",Retain permanently,Public,
23382,Brigham City (Utah). City Recorder,Register of deaths,1898-1941.,"Chronological in the order reported, which is only roughly chronological by date of death.","The Brigham City recorder kept a register of deaths. In it he recorded the decedent's name\, age\, gender\, race\, occupation\, marital status\, place of residence\, and date and cause of death. The recorder began this register in compliance with an 1898 law which required each physician\, clergyman\, justice of the peace and undertaker to keep such a register and to quarterly file the same with the county clerk or the board of health in incorporated cities (Revised Statutes of Utah 1898\, Title 57\, p. 474-475). In 1904\, the Utah legislature passed a law requiring uniform death certificates to be kept by the state\, and at that time most county and municipal officials stopped keeping death registers. However\, the Brigham City recorder continued to keep this record for 36 more years.",,Public,1 microfilm reel
23491,Kane County (Utah). County Clerk,Marriage license record book,1901-1966.,Chronological by filing date,"The county clerk copied the couple's marriage license in to register books. Information includes bride and groom's names and signatures\, the official performing the ceremony\, witnesses\, and date.",,Public,
23464,Department of Natural Resources. Division of State Parks. Southwestern Region.,Yuba Lake State Park records,ca. 1965-,none,"Records of a fishing and water recreation park in southeastern Juab County. Records may include board actions\, administrative correspondence\, organizational charts\, budget\, litigation\, legislation\, land surveys\, aerial maps\, deeds or other land transfer documentation\, land patents\, titles and title reports/insurance\, life estates\, easements\, property appraisals\, water rights\, initial construction inventory and planning\, environmental or soil surveys\, master plans\, development proposals\, plans and specifications\, buildings\, marinas and docks\, other facility construction\, buildings and grounds operations or current expenses\, permits\, incident reports\, dedication ceremonies\, newspaper or magazine articles\, brochures\, signage\, driving maps\, press releases\, natural studies\, archaeological studies\, historical studies\, photographs\, displays and museum exhibits\, public activities\, and visitor studies.",Permanent. Retain for 1 year(s) after final action,Public,1 microfilm reel
23410,Department of Natural Resources. Division of State Parks.,Jacob Hamblin Home records,ca. 1962-1975.,none,"These are records of a historic house park. Jacob Hamblin was an early Mormon pioneer in Washington County\, Utah. His home was completed in 1863. The home became a state park ca. 1962. It was sold to the LDS Church ca. 1975. Records include land acquisition records\, deeds\, dedication materials\, operations records\, ranger reports\, and transfer records.",,Public,1 microfilm reel
23463,Department of Natural Resources. Division of State Parks. Northern Region.,Willard Bay State Park records,ca. 1966-,none,"Records of a boating and water recreation park on the Great Salt Lake. Records may include board actions\, administrative correspondence\, organizational charts\, budget\, litigation\, legislation\, land surveys\, aerial maps\, deeds or other land transfer documentation\, land patents\, titles and title reports/insurance\, life estates\, easements\, property appraisals\, water rights\, initial construction inventory and planning\, environmental or soil surveys\, master plans\, development proposals\, plans and specifications\, buildings\, marinas and docks\, other facility construction\, buildings and grounds operations or current expenses\, permits\, incident reports\, dedication ceremonies\, newspaper or magazine articles\, brochures\, signage\, driving maps\, press releases\, natural studies\, archaeological studies\, historical studies\, photographs\, displays and museum exhibits\, public activities\, and visitor studies.",Permanent. Retain for 1 year(s) after final action,,
23461,Department of Natural Resources. Division of State Parks. Northern Region.,Wasatch Mountain State Park records,ca. 1960-,none,"Wasatch Mountain is a multi-purpose (camping\, hiking\, snowmobiling\, etc.) park in the Heber Valley; a major attraction is a 27-hole golf course. A narrow-gauge railroad\, known as the Heber Creeper\, was once run as a park concession and considered for state acquisition. An extensive tramway system was planned up the mountains for skiing and to further the Swiss atmosphere. Records may include: board actions\, administrative correspondence\, budgets\, organizational charts\, land surveys\, titles and title reports/insurance\, easements\, property appraisals\, building and grounds maintenance\, monthly reports\, permits\, incident reports\, environmental studies\, water rights acquisitions\, brochures\, press releases\, public activities\, driving maps\, and visitor studies.",Permanent. Retain for 1 year(s) after final action,Public,1 microfilm reel
23453,Department of Natural Resources. Division of State Parks. Northern Region.,Rockport State Park records,ca. 1958-,None.,"Rockport is a water recreation park in northeastern Utah. Records may include board actions\, administrative correspondence\, organizational charts\, budget\, litigation\, legislation\, land surveys\, aerial maps\, deeds or other land transfer documentation\, land patents\, titles and title reports/insurance\, life estates\, easements\, property appraisals\, water rights\, initial construction inventory and planning\, environmental or soil surveys\, master plans\, development proposals\, plans and specifications\, buildings\, marinas and docks\, other facility construction\, buildings and grounds operations or current expenses\, permits\, incident reports\, dedication ceremonies\, newspaper or magazine articles\, brochures\, signage\, driving maps\, press releases\, natural studies\, archaeological studies\, historical studies\, photographs\, displays and museum exhibits\, public activities\, and visitor studies.",Permanent. Retain for 1 year(s) after final action,Public,1.00 cubic foot
23459,Department of Natural Resources. Division of State Parks. Southwestern Region.,Territorial Statehouse Park records,ca. 1957-,none,"A heritage park in Fillmore centered around the territorial capitol building whcih was used between 1855-1857. Records may include correspondence\, organizational charts\, budget\, board actions\, legislation\, land surveys\, aerial maps\, deeds or other land transfer documentation\, land patents\, titles and title reports/insurance\, life estates\, easements\, property appraisals\, water rights\, initial construction inventory and planning\, environmental or soil surveys\, master plans\, development proposals\, plans and specifications\, buildings\, marinas and docks\, other facility construction\, buildings and grounds operations or current expenses\, permits\, incident reports\, dedication ceremonies\, newspaper or magazine articles\, brochures\, signage\, driving maps\, press releases\, natural studies\, archaeological studies\, historical studies\, photographs\, displays and museum exhibits\, public activities\, and visitor studies.",Permanent. Retain for 1 year(s) after final action,,
23417,Department of Natural Resources. Division of State Parks. Northern Region.,Fort Deseret records,ca. 1960-,none,"A park in Millard County with the remains of an adobe pioneer fort built around 1866 during the Black Hawk Indian wars in Utah. Includes records regarding board actions\, administration\, budget\, land records\, operations\, historical information\, and initial planning.",,Public,
23726,Cache County (Utah). Probate Court,Civil case files,1860-1887.,Chronological by filing date of petition.,"In 1852 the Utah Territorial Legislature provided that the Probate Court should have jurisdiction not only in estate and guardianship matters\, but original jurisdiction in civil\, criminal\, and chancery cases. The Probate Court could act as an appellant court to the Justice of the Peace Courts in the County\, and decisions made in the Probate Court could be appealed to the District Court. This series includes those civil cases handled by the Probate Court which are not probate or estate cases. Civil cases include divorce and debt cases. In 1874 the federal Poland Act revoked the jurisdiction of the Probate Court over all but divorce and probate cases. In 1887\, the federal Edmunds-Tucker act revoked Probate Court jurisdiction in divorce cases\, and with that Act\, the creation of this series ended. Generally\, case files include a number of discrete documents. These documents may include an initiating petition\, summons and subpoenas issued to the parties in the case and to witnesses\, bonds\,,exhibits\, statements of fees\, and other documents created and filed with the Court during the process of the trial action. Civil cases may include affidavits of publication of summons in those cases where the defendant was not served personally\, as well as decrees detailing the disposition of the case.",,Public,1.00 cubic foot 2 microfilm reels
23916,Department of Natural Resources. Division of State Parks.,This is the Place Monument display photographs,undated.,none,"These 8x10 inch framed black and white photographs are copies of photographs taken during the construction and dedication (c. 1947) of the ""This is the Place"" Monument at the mouth of Emigration Canyon in Salt Lake\, Utah. Exhibit labels are also included. It is uncertain where this display was mounted.",,Public,0.20 cubic foot
23956,Marysvale (Utah),Cemetery records,1887-1978.,Alphabetical for early cemeteries; thereafter registry is chronological by date of death.,"Marysvale cemetery records begin with lists of information copied from headstones in the old section of the Marysvale Cemetery and from the Howes and Thompsonville Cemeteries. A map of the Dennis Cemetery identifies the names of persons buried therein. These lists and map are followed by a death registry which provides: name of deceased\, date of death\, place of death\, birth date and place or age at time of death\, parents' names and place of birth\, informant\, burial date and place\, and possibly other information such as occupation or name of spouse. For those persons buried in the Marysvale Cemetery\, the registry also indicates a burial plot number. This registry includes many individuals who were buried in other cemeteries. The registry is followed by several plat maps of the Marysvale Cemetery.",,Public,1 microfilm reel
23966,Junction (Utah),Cemetery record,1990.,Grouped by cemetery.,"Inasmuch as the town of Junction had kept no records relating to community cemeteries\, Ms. Dortha B. Davenport took the initiative to reconstruct and compile a cemetery record for the community. In compiling this record Ms. Davenport obtained information from obituaries\, LDS Church records\, her personal journal\, communication with relatives\, and the inscriptions on headstones in Junction's several cemeteries. For each individual this record potentially provides the following information: name of deceased\, gender\, date and place of birth\, parents' names\, spouse's names\, date and place of death\, and cause of death. Ms. Davenport's compilation includes information about individuals buried in the Hill Cemetery (currently in use) as well as for the City Creek\, Field\, and Howes Cemeteries. Her record includes brief histories of abandoned cemeteries and maps of the City Creek and Field Cemeteries.",,Public,1 microfilm reel
23648,Paragonah (Utah),Burial permits,1909-1962.,Chronological by date of permit.,"The Paragonah sexton created burial permits granting permission for persons to be buried in the Paragonah Cemetery. In addition to the name of the person to be buried\, each permit also indicates his or her age\, date and place of death\, place of birth\, and sometimes the cause of death. In each case the sexton's signature verifies that the individual was buried in the Paragonah Cemetery. At the end of this book the sexton created a list of all individuals who own cemetery lots. The list identifies the owner's name\, the lot number\, and date payment was made.",,Public,1 microfilm reel
23694,Davis County (Utah). Probate Court,Divorce minute book,1877.,Chronological by date.,"This series consists of a minute book which documents the court's day to day activities in handling divorce cases. The majority of the entries refer to the court proceedings in which the decree was entered. Entries generally include the names of the parties\, the date\, the name of the judge\, and a transcription of the decree.",,Public,0.20 cubic foot 1 microfilm reel
23932,Milford (Utah),General plan,1995-,By subject,"These are comprehensive plans for municipal development adopted by the city commission. ""Each municipality shall prepare and adopt a comprehensive\, long-range general plan for present and future needs of the municipality; growth and development of the land within the municipality or any part of the municipality"" (UCA 10-9-301(1) (1997)). ""The planning commission shall make and recommend to the [city commission] a proposed general plan for the area within the municipality"" (UCA 10-9-302(1)(a) (1997)). The plans serve as a guide for decision-making on rezoning and other planning proposals and as the goals and policies of municipalities attempting to guide land use in local jurisdictions. The plans include ""planning commission's recommendations for the development of the territory covered by the plan\, and may include\, among other things: (a) a land use element; (b) a transportation and circulation element; (c) an,environmental element; (d) a public service and facilities element; (e) a rehabilitation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality considers appropriate"" (UCA 10-9-302(2) (1997)). The plan may also include maps\, plats\, and charts.",,Public,1 microfilm reel
23937,Piute County School District (Utah),School board minutes,1923-,Chronological,"These are minutes of regular and special meetings of the Board of Education. They are used to document the actions and decisions of the Board. School board minutes record the adoption of annual budgets; the approval of expenditures; discussions of district policies. These minute books include the time and place of meeting\, board members absent and present\, summary of proceedings and decisions made by the board.",Permanent. Retain until administrative need ends,Public,
23930,Milford (Utah),Ordinances,1911-1983.,Chronological,"These books contain the legislative action of city council to regulate\, require\, prohibit\, govern\, control\, or supervise any activity\, business\, conduct\, or condition authorized by UCA 10-3-701 to 715 (1997). An ordinance includes a number\, a title\, preamble\, an ordaining clause\, the body or subject of ordinance\, when applicable\, penalty of violation\, effective date\, signature of mayor or acting mayor\, and municipal seal.",,Public,2 microfilm reels
24578,Washington County School District (Utah),School board minutes,1915-,Chronological,"These are minutes of regular and special meetings of the Board of Education. They are used to document the actions and decisions of the Board. School board minutes record the adoption of annual budgets; the approval of expenditures; discussions of district policies. These minute books include the time and place of meeting\, board members absent and present\, summary of proceedings and decisions made by the board.",Permanent. Retain until administrative need ends,Public,
24350,Panguitch (Utah),Ordinances,1897-,"Chronological by date, thereunder numeric by ordinance number.","These books contain the legislative action of city council to regulate\, require\, prohibit\, govern\, control\, or supervise any activity\, business\, conduct\, or condition authorized by UCA 10-3-701 to 715 (1977). An ordinance includes a number\, a title\, preamble\, an ordaining clause\, the body or subject of ordinance\, when applicable\, penalty of violation\, effective date\, signature of mayor or acting mayor\, and municipal seal.",Permanent. Retain until administrative need ends,Public,1 microfilm reel
24457,Wayne County School District (Utah),Annual financial statements and audits,1922-1988; 1990-,Chronological,"These are statistical reports on the financial affairs of the entire school district and their official audits. These reports usually include a statement on the value of all school district owned property\, and an accounting of all income and expenditures in relationship to the final budget.",Permanent. Retain until administrative need ends,Public,
24385,Tropic (Utah),Ordinances,1984-,Alphabetical by subject,"These books contain the legislative action of city council to regulate\, require\, prohibit\, govern\, control\, or supervise any activity\, business\, conduct\, or condition authorized by UCA 10-3-701 to 715 (1997). An ordinance includes a number\, a title\, preamble\, an ordaining clause\, the body or subject of ordinance\, when applicable\, penalty of violation\, effective date\, signature of mayor or acting mayor\, and municipal seal.",Permanent. Retain until administrative need ends,Public,
24455,Torrey (Utah),Ordinances,1956-,Chronological,"These books contain the legislative action of city council to regulate\, require\, prohibit\, govern\, control\, or supervise any activity\, business\, conduct\, or condition authorized by UCA 10-3-701 to 715 (1997). An ordinance includes a number\, a title\, preamble\, an ordaining clause\, the body or subject of ordinance\, when applicable\, penalty of violation\, effective date\, signature of mayor or acting mayor\, and municipal seal.",Permanent. Retain until administrative need ends,Public,
24391,Boulder (Utah),Ordinances,1960-,Numerical by type current and repealed thereunder by number,"These books contain the legislative action of city council to regulate\, require\, prohibit\, govern\, control\, or supervise any activity\, business\, conduct\, or condition authorized by UCA 10-3-701 to 715 (1997). An ordinance includes a number\, a title\, preamble\, an ordaining clause\, the body or subject of ordinance\, when applicable\, penalty of violation\, effective date\, signature of mayor or acting mayor\, and municipal seal.",Retain permanently,Public,
24427,Garfield County School District (Utah),School board minutes,1915-1960; 1990-,Chronological,"These are minutes of regular and special meetings of the Board of Education. They are used to document the actions and decisions of the Board. School board minutes record the adoption of annual budgets; the approval of expenditures; discussions of district policies. These minute books include the time and place of meeting\, board members absent and present\, summary of proceedings and decisions made by the board.",Permanent. Retain until administrative need ends,Public,2 microfilm reels
24388,Boulder (Utah),General plan,1994;1997-,Chronological thereunder numerical by chapter number,"These are comprehensive plans for municipal development adopted by the city commission. ""Each municipality shall prepare and adopt a comprehensive\, long-range general plan for present and future needs of the municipality; and growth and development of all or any part of the land within the municipality"" (UCA 10-9a-401(1) (2005)). ""The planning commission shall make and recommend to the [city commission] a proposed general plan for the area within the municipality"" (UCA 10-9a-403(1)(b) (2012)). The plans serve as a guide for decision-making on rezoning and other planning proposals and as the goals and policies of municipalities attempting to guide land use in local jurisdictions. The plans include ""planning commission's recommendations for the development of the territory covered by the plan\, and may include\, among other things: (a) a land use element; (b) a transportation and circulation element; (c) an environmental element; (d) a public service and facilities element; (e) a rehabilit,ation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality considers appropriate"" (UCA 10-91-403 (3) (2012)). The plan may also include maps\, plats\, and charts.",,Public,
21276,Park City (Utah). City Manager,Finding aids,1982-,None,"These are indexes\, lists\, registers\, and other aids that assist in the efficient use of other records.",Retain until final action,Public,
25286,Department of Corrections. Division of Correctional Industries,Records disposition files,2003-,Chronological,"Records which document the destruction of a governmental agency's records\, such as destruction letters or destruction logs. May also contain documentation of records maintained and destroyed by the State Records Center.",Retain until superseded,Public,
25287,Department of Corrections. Division of Correctional Industries,Records transfer sheets,2003-,Numerical by record series number,"Descriptive listings of agency records transferred to the State Records Center. Information includes record series number\, agency name and address\, records officer name and signature\, record series title\, inclusive dates\, description of box contents\,and records center box location.",Retain until final action,Public,
6328,Department of Health. Division of Community and Family Health Services,Abstract index,1976-2009.,None.,These records are indices of various Community and Family Health Services materials. They are used to access the materials in a more efficient manner. The records are microfilmed if they pertain to historical records. They may provide useful information after the records are transferred to the State Archives.,Retain permanently,Public,
18504,Ogden (Utah). City Recorder,Finding aids,undated,,"These are indexes\, lists\, registers\, and other aids that assist in the efficient use of other records.",Retain until final action,Public,
18761,North Ogden (Utah),Finding aids,undated,,"These are indexes\, lists\, registers\, and other aids that assist in the efficient use of other records.",Retain until final action,Public,
21360,Park City (Utah). City Manager,Equipment inventories files,1997-,Numerical by fund number,"These files contain the annual inventory of municipal equipment\, supplies and other items owned or administered by the municipality.",Retain for 1 year(s) after superseded,Public,
24690,Riverdale (Utah),Equipment inventory files,1946-,"Alphabetical by name, thereunder chronological","These files contain the annual inventory of municipal equipment\, supplies and other items owned or administered by the municipality.",Retain for 1 year(s) after superseded,Public,
28619,Office of Vital Records and Statistics,Records storage logs,1905-,"Numerical by series number, thereunder by year","These records support the agency's function to document\, preserve\, and certify the facts of births\, deaths\, and family formation for residents of the state (Utah Code 26-2-3 (2013)). These finding aids document the location of vital records held by the agency in order to facilitate their retrieval as necessary. Records include record transfer sheets\, box accession reports\, and container inventory lists.",Retain until superseded,Protected,
21282,Park City (Utah). City Manager,Incoming document log,1990-,Chronological,"This log records incoming documents that require distribution or action. Includes date received\, description of record\, action and date taken.",Retain for 1 year(s),Public,
82683,Department of Natural Resources. Division of Water Rights,Microfilm index,1905-,Chronological,"This is a record of what documents have been filmed and on what roll they were filmed. The office uses jacketed microfiche and if the film were to be destroyed\, this could be used to reconstruct the individual files. This record includes the date\, the claim number\, and the microfilm roll number.",Retain until final action,,
29140,Department of Public Safety. Bureau of Criminal Identification,Utah Criminal Justice Information System dissemination logs,2014-,"Chronological, thereunder by system.","These records show all transactions enacted by an agency in the Utah Criminal Justice Information System (UCJIS). The UCJIS is used to access and update data from various state and federal law enforcement sources\, such as drivers license information\, Utah criminal history\, statewide warrants\, motor vehicle files\, National Law Enforcement Telecom (NLET)\, National Crime Information Center (NCIC)\, and national records.",Retain for 3 year(s),Protected,
42,Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare.,Provider and client services medical assistance clients index,1981-,Alphanumerical by case number.,"Indices\, lists\, catalogs\, registers\, guides\, and other aids necessary for the efficient use of other records. This is a by-monthly computer output microfiche report of clients receiving medical assistance. They contain report date\, case number\, client's date of birth\, county or district code\, type of assistance\, category of assistance\, client identification number\, client name\, effective date of assistance\, sex\, and amount of assistance payments.",Retain until final action,Private,
6824,Labor Commission. Industrial Accident Division,Records transfer sheets files,i 1977-,Alphabetical by series,"Descriptive inventories\, records disposal authorizations\, schedules\, and reports. Included are inventories of records sent to the Utah State Archives and recorded on Records Transfer Sheets. These are copies of the original.",Retain for 5 year(s) after final action,,
12738,Uintah Mosquito Abatement District (Utah),Pesticide inventory records,undated,Chronological,"These files contain the annual inventory of municipal equipment\, supplies and other items owned or administered by the municipality.",Retain for 1 year(s) after superseded,Public,
20065,American Fork (Utah),Equipment inventories files,undated,,"These files contain the annual inventory of municipal equipment\, supplies and other items owned or administered by the municipality.",Retain for 1 year(s) after superseded,Public,
22061,Central Utah Water Conservancy District (Utah),Records destruction form,1999-2023.,Chronological,"These records are used to control work flow and to record routine actions. Includes job control records\, status cards\, routing slips\, work processing sheets\, correspondence forms\, and receipts for records charged-out.",Retain until superseded,Public,
24501,Clearfield (Utah). City Recorder,Clearfield city records index,1992-,Alphabetical by title,"These are indexes\, lists\, registers\, and other aids that assist in the efficient use of other records.",Retain until final action,Public,
11369,Intermountain Power Agency (Utah),Records disposition files,undated.,None,"Descriptive inventories\, records disposal authorizations\, schedules\, and reports.",Retain for 5 year(s) after resolution of issue,Public,
12476,Tooele Valley Mosquito Abatement District (Utah),Pesticide inventory records,1978-,Chronological,"These files contain the annual inventory of municipal equipment\, supplies and other items owned or administered by the municipality.",Retain for 1 year(s) after superseded,Public,
12603,Duchesne County Mosquito Abatement District (Utah),Pesticide inventory records,undated,Chronological,"These files contain the annual inventory of municipal equipment\, supplies and other items owned or administered by the municipality.",Retain for 1 year(s) after superseded,Public,
14366,South Davis Sewer District (Utah),Fixed assets ledger,undated,,"These files contain the annual inventory of municipal equipment\, supplies and other items owned or administered by the municipality.",Retain for 1 year(s) after superseded,Public,
84562,Division of Archives and Records Service,Records management records,1982-,Database.,"These records support the agency's function to be the official custodian of historical records transferred from Utah's government agencies\, as well as historical and non-historical records stored by agencies offsite at the State Records Center\, and to ""establish and apply fair\, efficient\, and economical management methods... for the effective management and physical care of records\,"" (Utah Code 63A-12-101(2)(b) and (c) (2019); Utah Code 63A-12-102(3)(a) (2008)). These records document all elements of the management of the records held or maintained by the agency and include data and metadata regarding the custody\, accessioning\, location\, container contents\, retention and disposition\, transfer\, destruction (when applicable)\, access classification\, and other characteristics of the records.",Retain permanently,Public,
83431,Department of Health and Human Services. Division of Substance Use and Mental Health,Data collection system,1988-,None.,"Records which monitor the activities of a data processing system. Information includes console logs\, physical\, and on-line access.",Retain until administrative need ends,Public,
26214,Salt Lake City Mosquito Abatement District (Utah),Equipment inventory,1960-,Chronological by year,"These files contain the annual inventory of municipal equipment\, supplies and other items owned or administered by the municipality.",Retain for 1 year(s) after superseded,Public,
80620,Snow College (Utah),Subject bibliography of current serial and separation plan,undated,Chronological,"Indices\, lists\, catalogs\, registers\, guides\, and other aids necessary for the efficient use of other records.",Retain until final action,Public,
84581,Department of Human Resource Management,Records transfer sheets,1977-2020.,Chronological.,"Records transfer sheets (RTS's) document the transferral of records to the State Records Center or the Utah State Archives. RTS's are submitted via the Archives website prior to shipping boxes\, and are used by the agency to refer to shipping history. Records include agency information\, series information\, and box descriptions.",Retain until disposition of asset,Public,
12266,Magna Mosquito Abatement District (Utah),Equipment inventories,undated,Alphabetical by name,"These files contain the annual inventory of municipal equipment\, supplies and other items owned or administered by the municipality.",Retain for 1 year(s) after superseded,Public,
13550,Uintah County (Utah). County Auditor,Physical inventory data sheets,undated,,"These files contain the annual inventory of county equipment\, supplies and other items owned or administered by the county.",Retain for 1 year(s) after superseded,Public,
14580,Pleasant Grove (Utah),Equipment inventories,undated,,"These inventories are listings of equipment\, supplies\, and other items owned or administered by municipality.",Retain for 1 year(s) after superseded,Public,
18463,North Ogden (Utah),Equipment inventories files,undated,,"These files contain the annual inventory of municipal equipment\, supplies and other items owned or administered by the municipality.",Retain for 1 year(s) after superseded,Public,
19748,Division of Archives and Records Service,Expungement requests,1988-,Chronological.,"These records document requests made by state and local government agencies\, or by persons\, to expunge individual files from records that have been transferred into the official custody of the Division (Utah Code 77-40-108(4)(2020). This does not include records stored offsite at the Records Center\, which are considered to be the custody of the owning agencies. It does include records posted or attached in the Public Notice Website or Open Records Portal.",Permanent. Retain for 75 year(s),Exempt,
23548,Clearfield (Utah). Finance Division,Utility billing accounts number lists,1922-,Numerical by account number,These are indexes or lists of account numbers assigned to specific lot numbers and addresses. They are used to establish new accounts and are a reference file in case of lost information.,Retain until final action,Public,
25436,Division of State History,Collections shelf list,1935-,Numerical by dewey decimal.,"Indices\, lists\, catalogs\, registers\, guides\, and other aids necessary for the efficient use of other records. This record series is the master inventory of all library holdings currently in the library collection. This list contains information about library holdings such as books\, pamphlets\, manuscripts\, photographs\, and maps. Includes title\, author\, publication information\, and call numbers.,Records used in establishing and implementing records management policies\, practices\, and procedures. Included are inventories\, finding aids\, and related information.",Retain until superseded,Public,
27493,Division of Archives and Records Service,Electronic media storage,2004-,By record series thereunder by respective series arrangement.,"These are reformatted records sent to the Divison of Archives needing to be processed. Included are vital records\, court records\, naturalization records and other historical records.",Permanent. Retain for 1 year(s),Public,
80691,Utah State University,Library card catalog,undated,Alphabetical by topic subject,This series contains the Utah State University Library's card catalog.,Retain until final action,,
83476,State Library Division,Acquisition listings database,i 1988-,Numerical,"This series is a data base of numerical listings assigned to state library acquisitions/titles ordered for member libraries. Data includes title\, author\, publisher\, when and for whom last ordered\, and most recent price. This listing is purged every six months of listings not updated or reordered within the last 3-5 years.",Retain for 6 month(s),Public,
81062,Department of Agriculture and Food,Records retention schedule,1992-,None.,"Records used in creating and establishing records management programs. They may contain records inventories\, related correspondence\, classification designations\, records control\, equipment\, filing procedures/manuals\, training information\, and other documents created by the State Archives and other agencies to facilitate records management practices. May also contain information on records management equipment and/or computer software.",Retain until superseded,Public,
24793,Riverdale (Utah),Records transfer sheets,2000-,"Alphabetical, thereunder chronological","These are the listings of municipal agency records transferred to the State or a municipal records center. The information may include records series number\, agency name and address\, records officer's name and signature\, chief administrative officer's name\, records series title and inclusive dates\, classification information\, accession number\, agency box number\, description of box contents\, and records center box location.",Retain for 5 year(s) after final action,Public,
7347,Division of Archives and Records Service,"Record transfer, accession, and destruction authorization records",1960-,"Numerical by record series, thereunder chronological.","These records support the agency's function to ""establish and apply fair\, efficient\, and economical management methods... for the effective management and physical care of records\,"" (Utah Code 63A-12-101(2)(b) and (c) (2019); Utah Code 63A-12-102(3)(a) (2008)). Records document the transfer of records from governmental entities to the Division\, the accessioning of records into off-site storage or an archival repository\, and authorization from governmental entities to destroy non-historical records. Records include record transfer forms (submitted digitally or in paper format)\, accessioning notes that verify receipt of records\, signed destruction or deaccession authorization forms\, correspondence\, and related records.",Retain permanently,Public,42.00 cubic feet
6152,Division of Archives and Records Service,Series catalog,1990-2017.,None.,"This record series consists of a catalog which contains basic descriptive data on each individual record series and government agency identified by Archives staff in the process of records retention scheduling and processing records for research use. This series was created by the Utah State Archives to provide information about the records from state and local government agencies. The catalog can be searched by agency name\, series title\, subject\, function\, type of document\, and by number. Earlier paper-based versions of the catalog contained only holdings in the Research Libraries Information Network (RLIN). Subsequent microfiche editions contained all records cataloged from the Archives database. Since 1998\, the catalog has been available only as an on-line computer file and is accessible on the Internet and through the Archives data base. Catalog records are generated directly from the database in response to a search request.,Records used in establishing and implementing records management policies\, practices\, and procedures. Included are inventories\, finding aids\, and related information.",Retain until superseded,Public,
11349,Intermountain Power Agency (Utah),Safe deposit box listing,undated,None,"These files contain the annual inventory of municipal equipment\, supplies and other items owned or administered by the municipality.",Retain for 1 year(s) after superseded,Public,
12288,Magna Mosquito Abatement District (Utah),Pesticide inventory files,undated,Chronological,"These files contain the annual inventory of municipal equipment\, supplies and other items owned or administered by the municipality.",Retain for 1 year(s) after superseded,Public,
13343,Alta Canyon Recreation District (Utah),Equipment inventories,undated,Chronological,"These files contain the annual inventory of municipal equipment\, supplies and other items owned or administered by the municipality.",Retain for 1 year(s) after superseded,Public,
14990,Millville (Utah),Equipment inventories,undated,,"These inventories are listings of equipment\, supplies\, and other items owned or administered by municipality.",Retain for 1 year(s) after superseded,Public,
15862,Provo (Utah). Mayor,Finding aids,undated,,"These are indexes\, lists\, registers\, and other finding aids necessary for the efficient use of other records.",Retain for 1 year(s),Public,
24255,North Davis Fire District (Utah),Medical supplies stock inventory lists,2000-,chronological,These records document medical supplies maintained and used for ambulance services. There are also records that document supplies ordered and received.,Retain for 1 year(s) after superseded,Public,
21884,Labor Commission. Adjudication Division,Card index to contested case files,1920-2014.,Alphabetical by claimant's name,"Indices\, lists\, catalogs\, registers\, guides\, and other aids necessary for the efficient use of other records.",Retain for 75 year(s),Private,
21298,Park City (Utah). City Manager,Records transfer sheets,1995-,Chronological,"These are the listings of municipal agency records transferred to the State or a municipal records center. The information may include records series number\, agency name and address\, records officer's name and signature\, chief administrative officer's name\, records series title and inclusive dates\, classification information\, accession number\, agency box number\, description of box contents\, and records center box location.",Retain for 5 year(s),Public,
25702,Division of Human Resource Management,Database security access requests,1996-,"Alphabetical by agency, thereunder by user name.","These records document current and former security access requests for the Department's human resource management information systems\, such as Human Resource Enterprise (HRE) and the historic Utah Job Match (UJM) databases. Old security requests are kept so that system administrators can view the history of the users' security access. This information is used to track changes in security access over time\, report current permissions\, audit access rights\, and assist users in determining current and desired access.",Retain until superseded,Protected,
25407,Uintah County (Utah). County Clerk,Articles of incorporation index,1890-1955.,"Alphabetical by first letter of company name, thereunder alphanumerical by code",This is an alphabetical index to articles of incorporations filed with the county clerk. Includes company name and page.,,Public,
13621,Dixie Deer Special Service District (Utah),Equipment/materials inventories,undated,Chronological,"These files contain the annual inventory of municipal equipment\, supplies and other items owned or administered by the municipality.",Retain for 1 year(s) after superseded,Public,
19815,Central Utah Water Conservancy District (Utah),Finding aids,2023.,,"These are indexes\, lists\, registers\, and other aids that assist in the efficient use of other records.",Retain until final action,Public,
21229,Utah Office for Victims of Crime,Records transfer sheets,1985-,Chronological by transfer date,"Descriptive listings of agency records transferred to the State Records Center. Information includes record series number\, agency name and address\, records officer's name and signature\, Chief administrative Officer's name\, record series title and inclusive dates\, classification information\, accession number\, agency box number\, description of box contents\, and records center box location.",Retain for 5 year(s) after final action,Public,
84360,Salt Lake City (Utah). City Recorder,Minute indexes,1851-1981.,Chronological by date.,"These are indexes\, lists\, registers\, and other aids that assist in the efficient use of other records.",,Public,0.20 cubic foot 1 microfilm reel
26160,Salt Lake City Mosquito Abatement District (Utah),Service requests,1960-,Chronological by year,"This log records incoming documents that require distribution or action. Includes date received\, description of record\, action and date taken.",Retain for 1 year(s),,
15218,Willard (Utah),Equipment inventories,undated,,"These inventories are listings of equipment\, supplies\, and other items owned or administered by municipality.",Retain for 1 year(s) after superseded,Public,
24593,"Logan (Utah). Public Works, Permits, and Compliance",Finding aids,1985-,Alphanumerical by street address,These are regularly updated plat map indexes that assist in the use of the county property plat books and utility maps.,Retain until final action,Public,
28267,Board of Pardons and Parole,Record transfer sheets (RTS),2013-,Chronological,"Descriptive listings of agency records transferred to the State Records Center. Information includes record series number\, agency name and address\, records officer's name and signature\, Chief administrative Officer's name\, record series title and inclusive dates\, classification information\, accession number\, agency box number\, description of box contents\, and records center box location.",Retain for 3 year(s),Public,
20337,Garfield County (Utah). County Recorder,Federal tax lien index,1937-,Alphabetical by surname,"This is an index to notices of liens against persons for delinquent income tax under the Internal Revenue Code and filed with the county recorder ""of the county within which any property subject to such lien is situated"" (UCA 38-6-1 (1995)). ""The certificate of discharge of any tax lien issued by the proper officer\, is filed in the office of the county recorder where the notice of lien is filed"" (UCA 38-6-3_(1995)). The index contains name and residence of taxpayer named in the notice\, collector's serial number\, date and hour of filing\, the amount of lien with interest\, penalties\, and costs\, and date of release of lien (UCA 38-6-2 (1995)). The county recorder is also required to index the certificate of discharge (UCA 38-6-3 (1995)).",Permanent. Retain until administrative need ends,Public,
24049,Orem (Utah). Public Works,Insurance expiration log,ca. 1980-,Chronological,"This log records incoming documents that require distribution or action. Includes date received\, description of record\, action and date taken.",Retain for 1 year(s),Public,
8644,Department of Human Services.$bDivision of Substance Abuse and Mental Health.$bState Hospital,Microfilm locator cards,1885-1995.,Alphabetical by patient surname.,"This series is an alphabetical card index system used to locate patient information on microfilm rolls. Before 1965 the information on these cards included the patient's age\, date of birth\, family history\, marital status\, name\, name of kin\, psychiatric diagnoses\, race\, religious preference\, sex and social security number. In 1965 the office quit recording diagnosis and family information on the cards. Creation of these cards was discontinued in 1995 as the electronic medical record maintains the admission and discharge information. Historical cards are only kept to locate patient information on microfilm.",Retain permanently,Controlled,
31,Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare.,Medicaid management information and administration reference system monthly reports,1985-2018.,Alphanumerical.,"There are paper copies taken from computer output microfiche. They document expenditure data of the Utah medicaid and the Utah medical indigent program. They contain separate reports produced for cost settlement analysis\, provider ranking list\, third party payment analysis\, expenditure analysis\, recipient participation summary\, county participation\, medical programs\, error frequency\, provider claim filing summary\, and drug use eligibility.",Retain for 1 year(s),Private,
14897,Governor's Office of Economic Opportunity. Centers of Excellence,Monthly activity reports,1991-,Chronological,"These monthly activity reports are prepared for the Division of Business and Economic Development to facilitate their oversight of Technology Development. Information includes summaries of the activities of Technology Development employees\, their projects\, and their accomplishments.",Retain for 1 year(s),Public,
27018,State Records Committee,Activity reports,2008-2015.,Chronological by date.,"These are activity reports used to document the work of the executive secretary of the State Records Committee. These records track time spent on duties such as phone calls\, correspondence\, conferences with counsel for the Attorney General's office\, time spent setting up for hearings and time spent preparing agendas\, minutes\, and press releases.",Retain for 1 year(s),Public,
27024,Division of Risk Management,Activity reports,2008-,Chronological by date.,These records support the agency's administrative function to document the productivity of agency employees. Records contain various aggregate monthly activity and production reports regarding loss control and insurance claim cases.,Retain for 1 year(s),Public,
3501,Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare. Office of Eligibility Policy,Prior approval logs,i 1985-,None,"This document is a management tool which follows the progress of authorization requests. This process insures that all actions are performed in a timely manner. This document also indexes prior authorization files. Included in these records are date received\, name of the client\, status of forms which are (sent to provider\, sent to consultant\, held in file)\, the authorization number\, and the date the form was processed or denied.",Retain for 6 year(s),Private,
27012,Department of Government Operations. Division of Purchasing and General Services. Surplus Property,Activity reports,2008-,Chronological by date.,"This series contains reports documenting work productivity of division employees. Includes key developments\, pending decisions\, personnel issues\, any patron or inter-agency complaints\, upcoming events\, any recent or pending major purchases\, and any key measurements that better illustrate employee productivity within the department.",Retain for 1 year(s),Protected,
27028,Department of Government Operations,Activity Reports,2008-,,"This series contains weekly activity reports that track the productivity of employees within all divisions of the Department of Administrative Services. Individual reports are received from each division and are then compiled to create these reports\, which are then forwarded on to the Governor's Office. These include key developments; personnel issues; litigation issues; debt collection statistics as well as other fiscal information; information from the energy sections of both DFCM and Fleet Operations; microfilm\, processing\, and analyst statistics from Archives; project development information; information on employee participation in conferences\, forums\, and trainings; and any highlights or key measurements that more clearly illustrate the productivity of Department employees.",Retain for 1 year(s),Public,
27808,Department of Natural Resources,Governor reports,2005-,chronological,"Reports documenting work productivity of employees or an office. Includes weekly activity or production reports\, monthly activity reports\, etc.",Retain for 1 year(s),Public,
17286,University of Utah (Utah),Minority employment reports,undated,,"These are monthly minority employment activity reports. Information includes social security numbers\, name\, sex\, job code\, hire date\, salary and promotions. These list all employees and are used for statistics and annual reports.",Retain for 1 year(s),,
23826,Duchesne County (Utah). Public Works Department,Daily master transaction report,1997-,Chronological by date,"This daily report lists all transactions at the landfill. It includes date\, beginning time\, account number\, truck number\, gross weight\, tare weight\, net weight\, load cost\, health cost\, city fee\, county fee\, fee grand total\, material code\, amount tendered\, and paid type.",Retain until administrative need ends,Public,
44,Department of Health and Human Services. Healthcare Administration. Division of Integrated Healthcare.,Provider and client services buying premium report,1981-,Alphanumerical.,"Reports documenting work productivity of employees or an office. Includes weekly activity or production reports\, monthly activity reports\, etc.",Retain for 1 year(s),Private,
9671,Utah State Tax Commission. Taxpayer Services Division,Support unit records,1985-,"Chronological, thereunder numerical by case number","Records regarding State employees who are not executives or exempt status containing substantive information relating to official activities\, the substance of which has not been incorporated into official files. Includes calendars\, appointment books\, schedules\, logs\, diaries\, and other records documenting meetings\, appointments\, telephone calls\, trips\, visits\, and other activities of employees. See also Executive Calendars or Routine Activity Calendars. UCA_63-2-103_(18)(b)_(1992) indicates that these types of materials are not considered by the Government Records Access and Management Act (GRAMA) to be records.",Retain for 1 year(s),Private,
9807,Department of Cultural and Community Engagement,Daily activity schedules,1980-,Chronological,"Records regarding State employees who are not executives or exempt status containing substantive information relating to official activities\, the substance of which has not been incorporated into official files. Includes calendars\, appointment books\, schedules\, logs\, diaries\, and other records documenting meetings\, appointments\, telephone calls\, trips\, visits\, and other activities of employees. See also Executive Calendars or Routine Activity Calendars. UCA_63-2-103_(18)(b)_(1992) indicates that these types of materials are not considered by the Government Records Access and Management Act (GRAMA) to be records.",Retain for 1 year(s),Public,
27011,Utah Navajo Trust Fund,Activity reports,2008-,Chronological by date.,"This series contains reports documenting work productivity of employees. Includes key developments\, pending decisions\, upcoming events\, as well as a highlight or key measurement illustrating employee or department productivity. May also include personnel issues.",Retain for 1 year(s) after final action,Protected,
27022,Division of Facilities Construction and Management,Activity reports,2008-,Chronological by date.,"Reports documenting work productivity of employees or an office. Includes weekly activity or production reports\, monthly activity reports\, etc.",Retain for 1 year(s),Protected,
27038,Department of Government Operations. Division of Purchasing and General Services,Activity reports,2008-,Chronological by date.,"This series contains weekly activity reports that track the productivity of division employees. These include key developments; key issues to address in the upcoming week; pending decisions from the Executive Director's Office; personnel issues\, litigation issues; and notes on employee participation in projects\, conferences\, trainings\, etc.",Retain for 1 year(s),Protected,
12468,Tooele Valley Mosquito Abatement District (Utah),Non-commercial pesticide applicator license file,1977-,Alphabetical by name,These are copies of annual license certificates issued to businesses by a municipality to be displayed in the business per local ordinance.,Retain for 3 year(s),Public,
23179,North Davis Fire District (Utah),Meeting minutes,1997-,Chronological,"These records document actions of an internal staff committee handling problems within a municipal agency. These committees do not make citywide policy. The records usually include agenda\, internal memoranda\, notes\, and informal minutes.",Retain for 2 year(s),Public,
27507,Davis County (Utah),Staff Meeting Minutes,1975.,Chronological,"These records document actions of an internal staff committee handling problems within a county agency. These committees do not make countywide policy. These records usually include agenda\, internal memoranda\, notes\, and informal minutes.",Retain for 2 year(s),Public,
81064,Department of Agriculture and Food,Staff minutes,2002-,None.,"Records documenting the establishment\, the organization\, membership\, and activities of committees and other staff non-policy making groups to handle problems or issues within an governmental entity. They usually include agenda\, internal memoranda\, notes\, and informal minutes.",Retain for 2 year(s),Public,
26131,Department of Human Services.$bDivision of Substance Abuse and Mental Health.$bState Hospital,Administrative directors meeting minutes,1999-2015.,Chronological by date of meeting.,"These minutes document the discussions with the unit administrative directors and their supervisor regarding unit specific issues\, i.e.\, successes\, accomplishments\, difficulties\, etc. Minutes include attendance\, date\, time\, and place of meeting\, and topics discussed with resolution or recommendation.",Retain for 2 year(s),Private,
26132,Department of Human Services.$bDivision of Substance Abuse and Mental Health.$bState Hospital,Administrative services meeting minutes,1999-2015.,Chronological by date of meeting.,"Minutes document the dispersement of information from Executive Staff to hospital leaders specific to the units/areas of the hospital\, i.e.\, patient care\, physical facilities issues\, etc. Minutes include attendance\, date\, time\, and place of meeting\, topics discussed\, and resolution or recommendation.",Retain for 2 year(s),Private,
26135,Department of Human Services.$bDivision of Substance Abuse and Mental Health.$bState Hospital,Environment of Care Meeting minutes,1998-2015.,Chronological by date of meeting.,"These minutes document the compliance with Environment of Care Plans and other aspects of care of hospital processes\, often relating to the physical plant. These plans are written and followed to bring about improved and best practice situations for patients\, employees\, and the public. Minutes serve as a history of improvement plans and processes followed by the hospital. This series includes attendance\, date\, time\, and place of meeting\, topics discussed\, and resolutions or recommendations made.",Retain for 3 year(s),Private,
26137,Department of Human Services.$bDivision of Substance Abuse and Mental Health.$bState Hospital,Recreation therapy meeting minutes,1999-2015.,Chronological by date of meeting.,"These minutes record staffing\, activities\, facilities\, vehicles\, etc. that are coordinated to run the RT program. Training\, inservices\, and workshops are also recorded. Local\, state and national RT information is distributed to staff. Policies and procedures are covered and discussed. Information in the records in this series includes attendance\, date of meeting\, topics discussed\, and resolution or recommendation made.",Retain for 2 year(s),Private,
27339,Department of Human Services.$bDivision of Substance Abuse and Mental Health.$bState Hospital,Centers for Medicare & Medicaid Services coordination meeting minutes,2000-2010.,Chronologically by date of meeting,These records document a quarterly meeting held between representatives of Utah State Hospital and Centers for Medicare & Medicaid Services (CMS) to coordinate standard of care and medical necessity and to review findings of audits conducted at the hospital.,Retain for 5 year(s),Public,
27820,Department of Human Services.$bDivision of Substance Abuse and Mental Health.$bState Hospital,Service management team (SMT) meeting minutes,2000-2015.,chronological by meeting date,These minutes document meetings held by unit Service Management Team (SMT) regarding unit specific issues with patients and staff and unit specific decisions made by the SMT. The minutes document plans of correction requested from executive staff or other meetings that have identified areas of concern for each specific unit.,Retain for 2 year(s),Public,
29676,Department of Health and Human Services. Division of Services for People with Disabilities. Developmental Center,Crisis Intervention Committee client plans,1990-,"Alphabetical by name, thereunder chronological by date.","These records document the discussions and decisions made during meetings of the Crisis Intervention Committee. The committee reviews potential crisis situations pertaining to clients residing at the Utah State Developmental Center\, including environmental and medical situations\, and offers suggestions and/or solutions by way of review\, prevention\, and intervention. Minutes are referenced for training purposes and decision-making\, and are often reviewed at a later date to assess progress; minutes may also be required for Title XIX audits and other administrative uses. Records include patient information\, medical information\, committee recommendations\, and related records.",Retain for 7 year(s) or for 22 year(s) after date of birth,Controlled,
14466,Pleasant Grove (Utah),Certificates of license,undated,,These are copies of annual license certificates issued to businesses by municipality for displays in business per local ordinance.,Retain for 3 year(s),Public,
18779,North Ogden (Utah),Certificates of licenses,undated,,These are copies of annual license certificates issued to businesses by a municipality to be displayed in the business per local ordinance.,Retain for 3 year(s) after expiration of permit or license,Public,
21398,Park City (Utah). City Manager,Business license certificates,1987-,Alphabetical,These are copies of annual license certificates issued to businesses by a municipality to be displayed in the business per local ordinance.,Retain for 3 year(s),Public,
24695,Riverdale (Utah),Certificates of license,1946-,"Alphabetical by name, thereunder chronological",These are copies of annual license certificates issued to businesses by a municipality to be displayed in the business per local ordinance.,Retain for 3 year(s) after expiration of permit or license,Public,
28855,Department of Health and Human Services. Division of Services for People with Disabilities. Developmental Center,Client death review records,1990-,Chronologically,"These records support the agency's function to ensure the care\, services\, and treatment of people with intellectual disabilities residing at the Developmental Center (Utah Code 62A-5-201(2011)). Records document the actions of the Ad Hoc Death Review Committee\, which is formed to review the death circumstances\, prepare and present findings\, and make recommendations for further action if needed. Records may include meeting minutes\, medical charts and notes\, incident reports\, and obituaries.",Retain for 5 year(s),Exempt,
82251,Department of Health.$bNewborn Metabolic Screening,Metabolic Program Planning Committee meeting minutes,1985-2017.,Chronological.,"These records document the advisory role of the Metabolic Program Planning Committee on policy\, programs\, and proposals for the agency's newborn screening services. Information includes matters discussed\, determinations\, and actions of the meeting.",Retain permanently,Exempt,
10289,Department of Human Services.$bDivision of Substance Abuse and Mental Health.$bState Hospital,Industrial Committee minutes,1988-2015.,Chronological,"Industrial committee minutes created by the vocational committee\, staff\, and secretary for reference of past and present committee actions and to carry out future industrial therapy actions. Information includes industrial therapy actions for patient and staff\, attendance records\, and instructions and procedures issued by the vocational rehabilitation staff.",Retain for 2 year(s),Public,
10290,Department of Human Services.$bDivision of Substance Abuse and Mental Health.$bState Hospital,Social work discipline minutes,1991-2015.,Chronological,"Minutes from social work discipline meetings. The Director creates these minutes and uses them to assess the quality improvement processes\, educate and train social workers\, and share information about the social work profession. Case presentations are discussed and evaluated in these meetings as well. Information includes names of social work members\, patient names\, family treatment information\, quality improvement reports\, and policies and procedures.",Retain for 2 year(s),Public,
26136,Department of Human Services.$bDivision of Substance Abuse and Mental Health.$bState Hospital,Treatment and Research Coordination Committee (TRCC) meeting minutes,1997-2015.,Chronological by date of meeting.,"These minutes document discussions of the Treatment and Research Coordination Committee (TRCC). This committee is responsible for group and individual therapies as well as therapeutic structures and research that take place at Utah State Hospital. They oversee the competency training for staff in therapeutic work\, resources available for therapy\, research projects that involve the hospital\, and the clinical outcomes associated with patient assessments. Information includes attendance\, date\, time\, and place of meetings; topics discussed; and resolutions or recommendations made.",Retain for 3 year(s),Private,
26139,Department of Human Services.$bDivision of Substance Abuse and Mental Health.$bState Hospital,Nursing Administration Meeting minutes,2000-2015.,Chronological by date of meeting.,"Minutes document discussion between hospital Director of Nursing\, Assistant Director of Nursing\, and Nurse Executive regarding hospital protocol\, direction for nursing\, education\, recruitment\, nursing problems\, psych tech education\, nursing standards\, etc. Minutes include attendance\, date and time of meeting\, topics discussed\, conclusions and action register.",Retain for 3 year(s),Private,
27250,Department of Human Services. Bureau of Internal Review & Audit,Institutional Review Board protocols for clinical trials,2009-2015.,Chronological,"Records documenting the establishment\, the organization\, membership\, and activities of committees and other staff non-policy making groups to handle problems or issues within an governmental entity. They usually include agenda\, internal memoranda\, notes\, and informal minutes.",Retain for 2 year(s),Public,
27300,Department of Human Services.$bDivision of Substance Abuse and Mental Health.$bState Hospital,Consumer Council meeting minutes,2007-2015.,Chronological,"These records document the meetings of a council composed of a patient representative from each unit\, the environmentalist from each unit\, the patient advocate\, and the hospital superintendent. The purpose of the council is to empower consumers to help with hospital programming decisions for a safe and therapeutic community. Information includes documentation of the discussions\, conclusions\, recommendations and actions taken in the meeting.",Retain for 2 year(s),Private,
13576,Uintah County (Utah). County Clerk,Beer licenses,undated,,"These files document the issuance of beer licenses within the unincorporated areas of the county. They are used for the application\, the investigation\, and the issuance or denial of beer licenses. Some counties have chosen to regulate the sale of beer in accordance with Utah law. ""Any local authority may . . . . issue\, suspend\, and revoke licenses to sell beer at retail for on-premise consumption . . . [and] ""to general food stores and other establishments to sell beer at retail for off premise consumption"" (UCA 32A-10-101 (1990)). The files include investigative Sheriff's reports\, correspondence\, and the original application.",Retain for 3 year(s) after expiration of permit or license,Public,
14920,Department of Cultural and Community Engagement,Staff meeting agenda,1993-,Chronological,"Records documenting the establishment\, the organization\, membership\, and activities of committees and other staff non-policy making groups to handle problems or issues within an governmental entity. They usually include agenda\, internal memoranda\, notes\, and informal minutes.",Retain for 2 year(s) after separation,Public,
21283,Park City (Utah). City Manager,Internal committee records,1980-,Chronological,"These records document actions of an internal staff committee handling problems within a municipal agency. These committees do not make citywide policy. The records usually include agenda\, internal memoranda\, notes\, and informal minutes.",Retain for 2 year(s),Public,
22432,Marriott-Slaterville (Utah),Internal committee reports,1999-,Chronological,"These records document actions of an internal staff committee handling problems within a municipal agency. These committees do not make citywide policy. The records usually include agenda\, internal memoranda\, notes\, and informal minutes.",Retain for 2 year(s),Public,
24789,Riverdale (Utah),Internal committee records,1946-,"Alphabetical, thereunder chronological","These records document actions of an internal staff committee handling problems within a municipal agency. These committees do not make citywide policy. The records usually include agenda\, internal memoranda\, notes\, and informal minutes.",Retain for 2 year(s),Public,
28709,Department of Health,Operations Committee meeting notes,2004-,Chronological by date,"These records support the Operations Committee's function to act as an advisory committee to the Executive Leadership Team. Records document the committee's recommendations based on comments received from agency employees. Information includes matters discussed\, decisions made\, as well as the date and time of the meeting.",Retain for 2 year(s),Public,
26138,Department of Human Services.$bDivision of Substance Abuse and Mental Health.$bState Hospital,Medical Equipment Meeting minutes,2000-2015.,Chronological by date of meeting.,"These minutes document meetings where medical equipment is reviewed for hospital use\, whether new or replacement. Equipment function is reviewed as well as education/inservice given by specific vendors. Minutes include names of those present\, date of meeting\, topics discussed\, conclusion\, and action register.",Retain for 2 year(s),Private,
27388,Department of Human Services.$bDivision of Substance Abuse and Mental Health.$bState Hospital,Shift supervising RN meeting minutes,2000-2015.,Chronological by date of meeting,"These records are the minutes of meetings held with the Shift Supervising RN's and Nursing Administration. Information may include patient care and treatment\, policy and procedures\, standarization and changes in care\, inservices\, nursing vacancies\, implementation of nursing practice\, etc. The minutes include attendance\, date and place of meeting\, topics discussed\, conclusions and action register.",Retain for 2 year(s),Public,
84879,Department of Human Services.$bDivision of Substance Abuse and Mental Health.$bState Hospital,Suggestion/Concern committee minutes,1984-2015.,Chronological,"These minutes document review of suggestion/concern forms submitted by hospital patients\, staff\, and visitors. They include the date of meeting\, names of individuals present\, suggestion/concern\, and referral for follow-up.",Retain for 3 year(s),Private,
84881,Department of Human Services.$bDivision of Substance Abuse and Mental Health.$bState Hospital,Unit Nursing Committee minutes,1985-2015.,Chronological by meeting date,"These minutes document the information passed down from the unit supervising nurse to the general nursing staff on the units (RN\, LPN\, and psychiatric techs make up the staff). In addition\, information specific to each individual unit is also related. This record contains duplicate information from the Supervising Registered Nurses Committee Minutes.",Retain for 3 year(s),Public,
27321,Department of Human Services.$bDivision of Substance Abuse and Mental Health.$bState Hospital,Wellness Committee meeting minutes,2005-2015.,Chronological,"These records document meetings of the committee formed to address physical wellness concerns and to promote healthy lifestyles for both patients and staff. Information includes minutes\, attendance\, discussion\, findings\, conclusions\, recommendations\, and actions taken.",Retain for 3 year(s),Public,
27806,Department of Human Services.$bDivision of Substance Abuse and Mental Health.$bState Hospital,Unit clerk/secretary meeting minutes,2002-2015.,chronological by meeting date,"These minutes document the content of meetings held with medical records manager\, unit clerk\, and secretaries; discussion regarding chart and form management; areas that need improvement\, new forms\, new process or procedures\, etc. Minutes provide documentation and information for the unit clerks and secretaries. Minutes include topics of discussion\, attendance\, date/time of meeting\, etc.",Retain for 2 year(s),Public,
84880,Department of Human Services.$bDivision of Substance Abuse and Mental Health.$bState Hospital,Unit nursing directors meeting minutes,1984-2015.,Chronological,"These minutes document discussion held with all Unit Nursing Directors and Nursing Administration. Discussion may include patient care and treatment\, policy and procedures\, standardization and changes in care\, inservices\, nursing vacancies\, implementation of nursing practice\, etc. The minutes include attendance\, date and place of meeting\, topics discussed\, conclusions\, and action register.",Retain for 3 year(s),Private,
7575,Schools for the Deaf and the Blind,Board of Education minutes,1980-,Chronological,"These are the minutes of the Utah State Board of Education\, which are published and sent to all Board members. The information may include studies\, statistics\, and fiscal legislation\, as well as the minutes from the meetings. The Schools for the Deaf and the Blind maintain only the agenda items which pertain to them.",Retain for 2 year(s),Public,
11424,Intermountain Power Agency (Utah),Committee and conference files,undated,None,"Records documenting the establishment\, the organization\, membership\, and activities of committees and other staff non-policy making groups to handle problems or issues within an governmental entity. They usually include agenda\, internal memoranda\, notes\, and informal minutes.",Retain for 2 year(s),Public,
12016,Department of Health and Human Services. Division of Services for People with Disabilities,Internal management committee records,1985-,Alphabetical by subject,"Records created by a committee or conference\, including advisory committee's relating to executive establishment\, organization\, membership\, and policy. Includes agenda\, meeting minutes\, final reports\, and related records documenting the accomplishments of official boards and committees.",Retain for 2 year(s),Public,
22918,Governor Blood,Colorado River correspondence,1933-1940.,Chronological by year thereunder alphabetical by subject when applicable.,"This series contains correspondence concerning the Colorado River and the distribution of its water. Utah was one of the four members of the upper basin states. Because of the lower basin reclamation projects\, such as the Hoover Dam\, the upper basin states were interested in devising their own reclamation plans to assure their share of water as designated in the Colorado River Compact of 1922. This series exhibits the actions taken by state government to safeguard their share of the water. The series contains legislative bills\, resolutions\, general correspondence\, minutes and reports.",,Public,1.05 cubic feet 2 microfilm reels
4927,Salt Lake City (Utah). Water Commission,Water Committee's records,1931-1939.,none,"Minutes\, correspondence\, and related records on the allocation of water in Salt Lake City\, including waters originating from the Colorado River.",,Public,1.80 cubic feet
1173,State Planning Board,Power resources records,1931-1938.,Alphabetical by name of report.,"One of the duties of the State Planning Board was to plan for the conservation and development of the natural resources of the state. Power resources was an important part of their development plans. This series includes charts and maps that they gathered which show locations of dams and power-use statistics; an analysis of Boulder Dam power; correspondence; federal reports; collections of reports on electrification costs\, possible future development of power in Utah\, power consumption\, power generation\, and power distribution; a study on the problems of rural electrification; power plants in general; and Salt Lake power.",,Public,1 microfilm reel
20999,State Planning Board,Water resources drainage basin reports,1934-1938.,Alphabetical by drainage basin.,"This series contains various basin studies prepared by or for the State Planning Board for the Colorado River Basin\, the Great Basin\, and the Snake River Basin in Utah. The purpose of these reports was to determine the principal water problems in the drainage basins in Utah\, to outline a plan of water development and control designed to solve those problems\, and to present specific construction projects and investigation projects as elements of the plan\, with general priorities of importance and time. The areas under study include the Uintah Basin\, Price and San Rafael River areas\, Colorado and San Juan River areas\, Fremont and Escalante River area\, Virgin River system\, Bear River\, Weber River\, Davis County and Jordan River areas\, Utah Lake\, Sevier areas\, and Western Utah drainage areas. The types of studies include: compilations of data pertaining to the use of land and water; drainage basin problems and programs; envelope records; indexes of river measurement stations;,records; indexes of river measurement station; irrigated lands\, run-off\, precipitation data\, and area by elevations by river drainage basins; State Engineer river drainage reports\, National Resources Committee drainage basin study; and a preliminary report on flood status of streams in Great Basin. Many of these reports also include maps of the areas.",,Public,1.15 cubic feet 2 microfilm reels
23676,Department of Human Services,Child Support Guidelines Advisory Committee records,1989-,Chronological,"Records created by Child Support Guidelines Advisory committee. This committee was created by the legislature to update the Child Support tables and the data that go into them. Includes agenda\, meeting minutes\, correspondence\, final reports\, and related records documenting the accomplishments of the committee this committee convenes at 4 year intervals. The responsibility for the committee rotates between the Department of Human Services and the Administrative Office of the Courts.",Permanent. Retain for 5 year(s),Public,
23877,Logan (Utah). Community Development,Planning Commission minutes,1978-,Chronological,"These are minutes of meetings and hearings held by the planning commission. ""Each municipality may enact an ordinance establishing a planning commission"" (UCA 10-9-201(1)(a)(1997)). A municipal planning commission shall ""prepare and recommend a general plan and amendments to the general plan; recommend zoning ordinances and maps\, amendments to zoning ordinances and maps; administer provisions of the zoning ordinance; recommend subdivision regulations and amendments to those regulations; recommend approval or denial of subdivision applications; advise the legislative body of matters as the legislative body directs; hear or decide any matters that the legislative body designates\, including the approval or denial of\, or recommendations to approve or deny\, conditional use permits; exercise any other powers that are necessary to enable it to perform or function\, or delegated to it by the legislative body"" (UCA 10-9-204 (1997)).",Permanent. Retain for 5 year(s),Public,
23925,Circleville (Utah),Council minutes,1921-,Chronological,"The Circleville town council consists of a president (mayor) and four board members who exercise the community's legislative and executive powers (see Utah Code Unannotated\, 1992\, 10-3-101). The board is responsible for all aspects of city management\, such as appointing city officials and setting their salaries\, establishing a budget\, maintaining public services and utilities\, and regulating activity within the city. Municipal councils are required by law to keep council minutes which summarize all matters proposed\, discussed or decided at monthly and special council meetings (Utah Code Unannotated\, 1992\, 52-4-7). Each set of minutes includes the date and time of the meeting and names those present and absent. The minutes identify any citizens who attended and provide the substance of their statements. Some Circleville council minutes itemize bills approved for payment. The minutes provide information about the outcome of municipal elections and the appointment of town officials.",Retain permanently,Public,2 microfilm reels
24190,Big Water (Utah),Council minutes,1984-,Chronological with related documents filed after minutes for each meeting.,"The Big Water town council consists of a mayor and four council members who exercise the community's legislative and executive powers (Utah Code\, Unannotated\, 1991\, 10-3-101). The council is responsible for all aspects of community management\, such as appointing city officials and setting their salaries\, levying taxes\, establishing a budget\, maintaining public services and utilities\, and regulating activity within the city. Big Water council minutes summarize the discussions at council meetings. They indicate the date each meeting was held and identify council members present. The minutes are presented in a format that readily identifies resolutions or ordinances passed and actions taken by the council. Numerous supporting documents are also included.",Retain permanently,Public,4 microfilm reels
24209,Kanab (Utah),Energy Board minutes,1985-,Chronological by meeting date.,"These are the minutes of regular\, special\, and emergency meetings of the Kanab Energy Board. Kanab provides municipal power to its residents and this board manages its operation. The minutes begin with discussions on bringing municipal power to Kanab. The Committee was initially called the Kanab City Power Board. Its name was changed in July 1998. UCA 52-4-7(1) (1997) requires that written minutes be kept of all open meetings. These minutes shall include: ""the date\, time and place of the meeting; the names of members present and absent; the substance of all matters proposed\, discussed\, or decided\, and a record\, by individual member\, of votes taken; the names of all citizens who appeared and the substance in brief of their testimony; and any other information that any member requests be entered in the minutes."" They may also include an official agenda.",Permanent. Retain until administrative need ends,Public,1 microfilm reel
24343,Antimony (Utah),Council minutes,"1976,1987-1996,2000-",Chronological,"These minutes are the official record of the proceedings of regularly scheduled\, special and emergency council meetings. They are adopted and approved by the council during their next public meeting. The minutes include the date\, time\, and meeting place; members present and absent; ""the substance of all matters proposed\, discussed\, or decided\, and record\, by individual member\, of votes taken; the names of citizens who appeared and the substance in brief of their testimony; any other information that any member requests be entered in the minutes"" in accordance with UCA 52-4-7 (1997).",Retain permanently,Public,1 microfilm reel
24360,Hatch (Utah),Council minutes,1934-,Chronological by meeting date.,"These minutes are the official record of the proceedings of regularly scheduled\, special and emergency council meetings. They are adopted and approved by the council during their next public meeting. The minutes include the date\, time\, and meeting place; members present and absent; ""the substance of all matters proposed\, discussed\, or decided\, and record\, by individual member\, of votes taken; the names of citizens who appeared and the substance in brief of their testimony; any other information that any member requests be entered in the minutes"" in accordance with UCA 52-4-203 (2) (2009).",Permanent. Retain until administrative need ends,Public,2 microfilm reels
24387,Boulder (Utah),Council minutes,1958-,Chronological,"These minutes are the official record of the proceedings of regularly scheduled\, special and emergency council meetings. They are adopted and approved by the council during their next public meeting. The minutes include the date\, time\, and meeting place; members present and absent; ""the substance of all matters proposed\, discussed\, or decided\, and record\, by individual member\, of votes taken; the names of citizens who appeared and the substance in brief of their testimony; any other information that any member requests be entered in the minutes"" in accordance with UCA 52-4-7 (1997).",Retain permanently,Public,
24485,Clearfield (Utah). City Council,City Council agenda attachments,1992-,Chronological by year there under alphabetical by subject,"These files contain copies of documents that council received as exhibits for regular or special city council meetings. They include copies of agenda\, copies of ordinances and resolutions\, special reports\, and related correspondence. These files are also known as Council Exhibit Files and Council Agenda Files.",Retain for 10 year(s),Public,
24608,Ivins (Utah),Council minutes,1935-,Chronological by year,"These minutes are the official record of the proceedings of regularly scheduled\, special and emergency council meetings. They are adopted and approved by the council during their next public meeting. The minutes include the date\, time\, and meeting place; members present and absent; ""the substance of all matters proposed\, discussed\, or decided\, and record\, by individual member\, of votes taken; the names of citizens who appeared and the substance in brief of their testimony; any other information that any member requests be entered in the minutes"" in accordance with UCA 52-4-7 (1997).",Permanent. Retain until administrative need ends,Public,
24778,Riverdale (Utah),Council minutes,1946-,Chronological by year,"These minutes are the official record of the proceedings of regularly scheduled\, special and emergency council meetings. They are adopted and approved by the council during their next public meeting. The minutes include the date\, time\, and meeting place; members present and absent; ""the substance of all matters proposed\, discussed\, or decided\, and record\, by individual member\, of votes taken; the names of citizens who appeared and the substance in brief of their testimony; any other information that any member requests be entered in the minutes"" in accordance with UCA 52-4-7 (1997).",Permanent. Retain until administrative need ends,Public,
24871,Riverdale (Utah),Minutes of the Board of Appeals,1950-,"Chronological by year, thereunder alphabetical by subject.",These are the minutes of the proceedings of regular and special meetings of the Board of Appeals. The Board is entrusted with the right to waive requirements of the building code. They are used in the determination of alternate methods or interpretations of the Uniform Building Code.,Permanent. Retain until administrative need ends,Public,
24905,Technology Finance Corporation,Utah Technology Equity Foundation meeting minutes,1990-2002.,Chronological,Utah Technology Equity Foundation was an affiliated non-profit corporation of Utah Technology Finance Corporation. It was created for the purpose of complying with state law regarding the holding of equity positions such as stock or warrants in private or public companies funded by Utah Technology Finance Corporation. These records contain Utah Technology Equity Foundation board meeting minutes.,Permanent. Retain until administrative need ends,Public,
25015,Rockville (Utah),Council minutes,1987-,Chronological,"These minutes are the official record of the proceedings of regularly scheduled\, special and emergency council meetings. They are adopted and approved by the council during their next public meeting. The minutes include the date\, time\, and meeting place; members present and absent; ""the substance of all matters proposed\, discussed\, or decided\, and record\, by individual member\, of votes taken; the names of citizens who appeared and the substance in brief of their testimony; any other information that any member requests be entered in the minutes"" in accordance with UCA 52-4-7 (1997).",Permanent. Retain until administrative need ends,Public,1 microfilm reel
25054,Riverdale (Utah),Planning commission minutes,1946 -,Chronological by year,These are minutes of meetings and hearings held by the Planning Commission.,Permanent. Retain until administrative need ends,Public,
25076,Springdale (Utah),Council minutes,1959-1989,Chronological by meeting date.,"These minutes are the official record of the proceedings of regularly scheduled\, special and emergency council meetings. They are adopted and approved by the council during their next public meeting. The minutes include the date\, time\, and meeting place; members present and absent; ""the substance of all matters proposed\, discussed\, or decided\, and record\, by individual member\, of votes taken; the names of citizens who appeared and the substance in brief of their testimony; any other information that any member requests be entered in the minutes"" in accordance with UCA 52-4-7 (1997).",Permanent. Retain until administrative need ends,Public,1.05 cubic feet
25260,Howell (Utah),Council minutes,1941-,Chronological,"These minutes are the official record of the proceedings of regularly scheduled\, special and emergency council meetings. They are adopted and approved by the council during their next public meeting. The minutes include the date\, time\, and meeting place; members present and absent; ""the substance of all matters proposed\, discussed\, or decided\, and record\, by individual member\, of votes taken; the names of citizens who appeared and the substance in brief of their testimony; any other information that any member requests be entered in the minutes"" in accordance with UCA 52-4-7 (1997). These minutes also include some planning commission minutes of the town of Howell.",Permanent. Retain until administrative need ends,Public,
25338,Naples (Utah),Planning commission minutes,1982-,Chronological by year,"These are minutes of meetings and hearings held by the planning commission. ""Each municipality may enact an ordinance establishing a planning commission"" (UCA 10-9-201(1)(a)(1997)). A municipal planning commission shall ""prepare and recommend a general plan and amendments to the general plan; recommend zoning ordinances and maps\, amendments to zoning ordinances and maps; administer provisions of the zoning ordinance; recommend subdivision regulations and amendments to those regulations; recommend approval or denial of subdivision applications; advise the legislative body of matters as the legislative body directs; hear or decide any matters that the legislative body designates\, including the approval or denial of\, or recommendations to approve or deny\, conditional use permits; exercise any other powers that are necessary to enable it to perform or function\, or delegated to it by the legislative body"" (UCA 10-9-204 (1997)).",Permanent. Retain until administrative need ends,Public,
25356,Vernal (Utah),City - County council minutes,1975-,Chronological.,"These minutes are the official record of the proceedings of regularly scheduled\, special and emergency council meetings. They are adopted and approved by the council during their next public meeting. The minutes include the date\, time\, and meeting place; members present and absent; ""the substance of all matters proposed\, discussed\, or decided\, and record\, by individual member\, of votes taken; the names of citizens who appeared and the substance in brief of their testimony; any other information that any member requests be entered in the minutes"" in accordance with UCA 52-4-7 (1997).",Permanent. Retain until administrative need ends,Public,
25441,Duchesne (Utah),Council minutes,1917-,Chronological by date.,"These minutes are the official record of the proceedings of regularly scheduled\, special and emergency council meetings. They are adopted and approved by the council during their next public meeting. The minutes include the date\, time\, and meeting place; members present and absent; ""the substance of all matters proposed\, discussed\, or decided\, and record\, by individual member\, of votes taken; the names of citizens who appeared and the substance in brief of their testimony; any other information that any member requests be entered in the minutes"" in accordance with UCA 52-4-7 (1997).",Retain permanently,Public,4 microfilm reels
25529,Uintah Basin Association of Governments (Utah),Minutes - Uintah Basin Association of Governments,1987-,Chronological by year,"These minutes are the official record of the proceedings of regularly scheduled\, special and emergency council meetings. They are adopted and approved by the council during their next public meeting. The minutes include the date\, time\, and meeting place; members present and absent; ""the substance of all matters proposed\, discussed\, or decided\, and record\, by individual member\, of votes taken; the names of citizens who appeared and the substance in brief of their testimony; any other information that any member requests be entered in the minutes"" in accordance with UCA 52-4-7 (1997).",Permanent. Retain until administrative need ends,Public,8 microfilm reels
25618,Naples (Utah),Council business files,1982-,Chronological by year,"These files contain copies of documents that council received as exhibits for regular or special city council meetings. They include copies of agenda\, copies of ordinances and resolutions\, special reports\, and related correspondence. These files are also known as Council Exhibit Files and Council Agenda Files.",Retain for 10 year(s),Public,
25696,Elmo (Utah),Town minutes,1974-,Chronological by year,"These minutes are the official record of the proceedings of regularly scheduled\, special and emergency council meetings. They are adopted and approved by the council during their next public meeting. The minutes include the date\, time\, and meeting place; members present and absent; ""the substance of all matters proposed\, discussed\, or decided\, and record\, by individual member\, of votes taken; the names of citizens who appeared and the substance in brief of their testimony; any other information that any member requests be entered in the minutes"" in accordance with UCA 52-4-7 (1997).",Permanent. Retain until administrative need ends,Public,1 microfilm reel
25697,Clawson (Utah),Town minutes,1982-,Chronological by year,"These minutes are the official record of the proceedings of regularly scheduled\, special and emergency council meetings. They are adopted and approved by the council during their next public meeting. The minutes include the date\, time\, and meeting place; members present and absent; ""the substance of all matters proposed\, discussed\, or decided\, and record\, by individual member\, of votes taken; the names of citizens who appeared and the substance in brief of their testimony; any other information that any member requests be entered in the minutes"" in accordance with UCA 52-4-7 (1997).",Retain permanently,Public,2 microfilm reels
25790,Cottonwood Heights (Utah),Board of adjustment minutes and indexes,2005-,Chronological by year,"These minutes document all meetings of the Board of Adjustment. The board consists of ""five members and whatever alternate members that the chief executive officer considers appropriate"" (UCA 10-9-701(2)(a) (1997)). The duties of the Board of Adjustment are to hear and decide on ""appeals from zoning decisions applying the zoning ordinance; special exceptions to the terms of the zoning ordinance; and variances from the terms of the zoning ordinance"" (UCA 10-9-703(1) (1997)). The minutes are used to document requests\, discussions\, and decisions of the Board.",Permanent. Retain for 31 year(s),Public,
25802,Southeastern Utah Association of Local Governments (Utah),Economic development minutes,1969-,Chronological by year,"These are the minutes of regular\, special\, and emergency meetings of official municipal committees\, boards\, and task forces. UCA 52-4-7(1) (2009) requires that written minutes be kept of all open meetings. These minutes shall include: ""the date\, time and place of the meeting; the names of members present and absent; the substance of all matters proposed\, discussed\, or decided\, and a record\, by individual member\, of votes taken; the names of all citizens who appeared and the substance in brief of their testimony; and any other information that any member requests be entered in the minutes."" Minutes are also required to be kept for all closed meetings in accordance with UCA 52-4-7(2) (2010) and to include: ""the date\, time and place of the meeting; the names of all others present except when such disclosure would infringe on the confidence necessary to fulfill the original purpose of closing the meeting."" They may also include an official agenda. (See also Internal committee records).",Permanent. Retain until administrative need ends,Public,2 microfilm reels
25947,Moab (Utah),Council minutes,1902-,Chronological by year,"These minutes are the official record of the proceedings of regularly scheduled\, special and emergency council meetings. They are adopted and approved by the council during their next public meeting. The minutes include the date\, time\, and meeting place; members present and absent; ""the substance of all matters proposed\, discussed\, or decided\, and record\, by individual member\, of votes taken; the names of citizens who appeared and the substance in brief of their testimony; any other information that any member requests be entered in the minutes"" in accordance with UCA 52-4-7 (1997).",Permanent. Retain until administrative need ends,Public,4 microfilm reels
26365,Mount Pleasant (Utah),Minutes - redevelopment agency,1987-,Chronological by date,"These are minutes of meetings and hearings held by the planning commission. ""Each municipality may enact an ordinance establishing a planning commission"" (UCA 10-9-201(1)(a)(1997)). A municipal planning commission shall ""prepare and recommend a general plan and amendments to the general plan; recommend zoning ordinances and maps\, amendments to zoning ordinances and maps; administer provisions of the zoning ordinance; recommend subdivision regulations and amendments to those regulations; recommend approval or denial of subdivision applications; advise the legislative body of matters as the legislative body directs; hear or decide any matters that the legislative body designates\, including the approval or denial of\, or recommendations to approve or deny\, conditional use permits; exercise any other powers that are necessary to enable it to perform or function\, or delegated to it by the legislative body"" (UCA 10-9-204 (1997)).",Permanent. Retain until administrative need ends,Public,1 microfilm reel
26469,Fairview (Utah),Planning commission minutes,1994-,Chronological by year,"These are minutes of meetings and hearings held by the planning commission. ""Each municipality may enact an ordinance establishing a planning commission"" (UCA 10-9-201(1)(a)(1997)). A municipal planning commission shall ""prepare and recommend a general plan and amendments to the general plan; recommend zoning ordinances and maps\, amendments to zoning ordinances and maps; administer provisions of the zoning ordinance; recommend subdivision regulations and amendments to those regulations; recommend approval or denial of subdivision applications; advise the legislative body of matters as the legislative body directs; hear or decide any matters that the legislative body designates\, including the approval or denial of\, or recommendations to approve or deny\, conditional use permits; exercise any other powers that are necessary to enable it to perform or function\, or delegated to it by the legislative body"" (UCA 10-9-204 (1997)).",Permanent. Retain until administrative need ends,Public,1 microfilm reel
26484,Paradise (Utah),Council minutes,1925-,Chronological by year,"These minutes are the official record of the proceedings of regularly scheduled\, special and emergency council meetings. They are adopted and approved by the council during their next public meeting. The minutes include the date\, time\, and meeting place; members present and absent; ""the substance of all matters proposed\, discussed\, or decided\, and record\, by individual member\, of votes taken; the names of citizens who appeared and the substance in brief of their testimony; any other information that any member requests be entered in the minutes"" in accordance with UCA 52-4-7 (1997).",Permanent. Retain until administrative need ends,Public,3 microfilm reels
26524,Mayfield (Utah),Town council minutes,1909-,Chronological by year,"These minutes are the official record of the proceedings of regularly scheduled\, special and emergency council meetings. They are adopted and approved by the council during their next public meeting. The minutes include the date\, time\, and meeting place; members present and absent; ""the substance of all matters proposed\, discussed\, or decided\, and record\, by individual member\, of votes taken; the names of citizens who appeared and the substance in brief of their testimony; any other information that any member requests be entered in the minutes"" in accordance with UCA 52-4-7 (1997).",Permanent. Retain until administrative need ends,Public,1 microfilm reel
26578,Legislature. Office of Legislative Research and General Counsel,Senate confirmation committees appointment records,2001-,"Alphabetical by name, thereunder chronological by date.","These records document the function of various Senate confirmation committees to review and consider appointments to specific boards or positions and then make recommendations to the Senate. Records document each stage of the nomination and confirmation process and include applications\, resumes\, and additional information collected through the application and interview process.",Permanent. Retain for 10 year(s),Private,
26651,Treasurer,Utah Navajo Trust Fund Board of Trustees records,1992-,Chronological by year.,"This series contains records maintained by the State Treasurer while serving as chairman of the Board of Trustees of the Utah Navajo Trust Fund. The board is responsible for the review and approval of trust fund budgets\, policies\, procedures\, and rules. They also review trust fund receipts\, expenditures\, and investments. These records include agendas\, minutes\, final reports\, and other related records documenting the accomplishments of the board.,Records created by an official committee or board\, including advisory committees\, relating to executive establishment\, organization\, membership\, and policy. Includes agenda\, meeting minutes\, final reports\, and related records documenting the accomplishments of official boards and committees. May include audio and video recording.",Permanent. Retain for 2 year(s),,
27294,Murray (Utah),City council minutes,1903-,Chronological,"These are the minutes of the Murray city council. The summarize discussions at council meetings and document all actions and decisions of the council. Information includes date and time of meetings\, names of those present.",Permanent. Retain until administrative need ends,Public,31 microfilm reels
27389,Ogden (Utah). City Council,Minute book indexes,1851-1989.,"Chronological by year, thereunder Alphabetical","These are indexes\, lists\, registers\, and other aids that assist in the efficient use of other records.",,Public,15.00 cubic feet 8 microfilm reels
27902,Utah Navajo Trust Fund,Dineh Advisory Committee meeting minutes,1992-,Chronological.,"The Dineh Committee includes at least one member from each chapter (Aneth\, Navajo Mountain\, Dennehotso\, Oljato\, Mexican Water\, Red Mesa\, and Teecnospos) as well as a member from the Blue Mountain Dineh Community (see Utah Code 51-10-206). This body provides an initial review of proposals for projects to be funded by the Navajo Trust Fund. Meeting minutes include project proposals\, monthly financial reports\, and a record of how each member of the committee voted on each project proposal.",Retain permanently,Public,
28347,North Utah Valley Animal Services Special Service District (Utah),Administrative board meeting minutes,2006 -,Chronological,"These are the minutes of regular\, special\, and emergency meetings of official municipal committees\, boards\, and task forces. UCA 52-4-7(1) (2009) requires that written minutes be kept of all open meetings. These minutes shall include: ""the date\, time and place of the meeting; the names of members present and absent; the substance of all matters proposed\, discussed\, or decided\, and a record\, by individual member\, of votes taken; the names of all citizens who appeared and the substance in brief of their testimony; and any other information that any member requests be entered in the minutes."" Minutes are also required to be kept for all closed meetings in accordance with UCA 52-4-7(2) (2010) and to include: ""the date\, time and place of the meeting; the names of all others present except when such disclosure would infringe on the confidence necessary to fulfill the original purpose of closing the meeting."" They may also include an official agenda.",Permanent. Retain until administrative need ends,Public,
28480,Office of the Governor. Constitutional Defense Council,Constitutional Defense Council meeting minutes,1999 -,Chronological by date,"These records contain official minutes and transcripts of meetings and public hearings held by the Constitutional Defense Council. The Council assists the governor and the Legislature in determining the constitutionality and practicality of federal mandates\, deciding whether or not to challenge federal mandates\, and discussing how federal regulations affect legal issues regarding state and local government rights\, the rights of School and Institutional Trust Lands Administration and its beneficiaries\, water rights controversies involving other states\, and land use policies. May include agenda\, meeting minutes\, transcripts\, and other supporting documentation.,Approved minutes of an open meeting are the official record of the meeting of a public body. Contained in or with the minutes shall be the substance of all matters proposed\, discussed or decided and votes taken (Utah Code 52-4-203(2014)). This includes the agenda\, notices\, and any public materials distributed at the meeting.",Permanent. Retain for 25 year(s),Public,
28578,Department of Health and Human Services. Community Health and Well-Being. Division of Population Health. Office of Emergency Medical Services and Preparedness.,Operations Sub-Committee meeting minutes,1981-2014.,Chronological,"Approved minutes of an open meeting are the official record of the meeting of a public body. Contained in or with the minutes shall be the substance of all matters proposed\, discussed or decided and votes taken (Utah Code 52-4-203(2014)). This includes the agenda\, notices\, and any public materials distributed at the meeting.",Permanent. Retain for 5 year(s),Public,
28611,Department of Public Safety. Hazardous Chemical Emergency Response Commission,State Emergency Response Commission meeting minutes,1988-,Chronological,"Approved minutes of an open meeting are the official record of the meeting of a public body. Contained in or with the minutes shall be the substance of all matters proposed\, discussed or decided and votes taken (Utah Code 52-4-203(2014)). This includes the agenda\, notices\, and any public materials distributed at the meeting.",Permanent. Retain for 5 year(s),Public,
28640,Enoch (Utah),Americans with Disabilities Committee minutes,1993-1997.,Chronological by meeting date.,"Approved minutes of an open meeting are the official record of the meeting of a public body. Contained in or with the minutes shall be the substance of all matters proposed\, discussed or decided and votes taken (Utah Code 52-4-203(2014)). This includes the agenda\, notices\, and any public materials distributed at the meeting.,Approved minutes of an open meeting are the official record of the meeting of a public body. Contained in or with the minutes shall be the substance of all matters proposed\, discussed or decided and votes taken (Utah Code 52-4-203(2014)). This includes the agenda\, notices\, and any public materials distributed at the meeting.",,Public,0.20 cubic foot
28728,Summit County (Utah). County Council. Snyderville Basin Planning Commission,Meeting minutes,1964-,Chronological,"These records support the agency's function to act as an advisory board to the County Council regarding land use and development. Records document all matters proposed\, discussed\, decided\, and votes taken (Utah Code 52-4-203(2014)). Information includes parties present\, agendas\, notices\, and any public materials distributed at the meeting.",Permanent. Retain for 15 year(s),Public,
28880,Sandy (Utah). Board of Adjustment,Minutes,1978-,Chronological by meeting date.,"Approved minutes of an open meeting are the official record of the meeting of a public body. Contained in or with the minutes shall be the substance of all matters proposed\, discussed or decided and votes taken (Utah Code 52-4-203(2014)). This includes the agenda\, notices\, and any public materials distributed at the meeting.",,Public,0.90 cubic foot
28896,Weber County (Utah). Superintendent of Public Schools,Fifth School District records,1888-1890.,Chronological.,"This series contains minutes and financial records for the Weber County Fifth School District in Lynne.,Approved minutes of an open meeting are the official record of the meeting of a public body. Contained in or with the minutes shall be the substance of all matters proposed\, discussed or decided and votes taken (Utah Code 52-4-203(2014)). This includes the agenda\, notices\, and any public materials distributed at the meeting.",,Public,0.20 cubic foot
28913,Department of Health and Human Services. Division of Substance Use and Mental Health,Forensic Mental Health Coordinating Council meeting minutes,2002-,,"The Forensic Mental Health Coordinating Council was established to provide advise\, educate\, and coordinate between the State Hospital and the Department of Correction to ensure the fair and efficient treatment of individuals with an intellectual disability or mental illness who become involved in the civil commitment system or in the criminal or juvenile justice system (Utah Code 63A-15-605(3)(2015)). These records document the open and public monthly meetings held by the council and includes the approved meeting minutes\, agenda\, notices\, and any public materials distributed at the meeting.",Permanent. Retain for 5 year(s),Public,
28976,Department of Veterans and Military Affairs. Southern Utah Veterans Home in Ivins,Advisory board meeting minutes,2000-,Chronologically.,"Minutes provide a written record of meetings held by the Veterans' nursing home advisory board\, which acts as a liaison between the residents\, members of the public\, and the administration of the home (Utah Code 71-11-7(1)(2016)). The board must meet at least once every three months to help promote the program and review its progress. Minutes document the substance of all matters proposed\, discussed or decided\, and votes taken\, and may include the agenda\, notices\, and any public materials distributed at the meeting.",Permanent. Retain for 5 year(s),Public,
29143,Salt Lake Arts Academy (Utah),Board meeting minutes,2003-,Chronological.,"These records support the Governing Board's function to establish policy\, approve board members\, and to execute all other assigned responsibilities in an open and efficient manner (Utah Code 52-4-201(2011)). Records document all matters proposed\, discussed\, and votes taken (Utah Code 52-4-203 (2014)). Information includes parties present\, agendas\, notices\, and any public materials distributed at the meeting.",,Public,
29627,Utah System of Technical Colleges (Utah). Board of Trustees,Meeting minutes,2001-,Chronological.,"These minutes are the official record of the proceedings of regularly scheduled\, special\, and emergency council meetings. They are adopted and approved by the board during the succeeding public meeting. The minutes may include the date\, time\, and meeting place; members present and absent; ""the substance of all matters proposed\, discussed\, or decided\, and record\, by individual member\, of votes taken; the names of citizens who appeared and the substance in brief of their testimony; any other information that any member requests be entered in the minutes"" in accordance with Utah Code 52-4-203(2) (2017).",,Public,1.00 cubic foot
80760,Department of Health,Executive Leadership Team meeting notes,1980-,Chronological.,"These records support the Executive Leadership Team's function to make executive decisions about the agency's programs\, structure\, and policies and procedures. Records document recommendations submitted by the Operations Committee\, matters discussed\, and decisions made\, as well as the date and time of the meeting.",Permanent. Retain for 2 year(s),Public,
81094,West Valley City (Utah). Community & Economic Development,Planning and Zoning Commission minutes,1980-,Chronological,"These are the minutes of regular and special meetings of the planning and zoning commission. They include a copy of the agenda\, date and place of meeting\, names of members in attendance and absent\, summary of proceedings including discussion on applications and motions\, election results of chairs and vice chairs\, and names of members elected to Board of Adjustments.",Permanent. Retain for 7 year(s),Public,1.00 cubic foot
81986,Department of Health and Human Services. Office of Children with Special Healthcare Needs,Minutes,1981-,none,"Minutes of open and closed committee and board meetings as required by UCA 52-4-203 (2014)\, et seq. ""Written minutes shall be kept of all open meetings"" UCA 52-4-203 (2013). May include agenda\, meeting minutes\, transcripts\, and other supporting documentation.",Permanent. Retain for 2 year(s),Public,
82875,Department of Community and Culture. Disaster Relief Board,Minutes,1985.,Chronological,"This series contains the minutes\, agenda\, applications for funds\, and any related documents or supporting materials associated with the meetings of the Disaster Relief Board. These records are maintained in order to document the history of the Disaster Relief Board and its decisions\, policies\, and conclusions. Information includes the names of persons present\, meeting dates\, items considered\, approval of applications for funds\, and other decisions or conclusions reached.",,Public,
84816,Department of Agriculture and Food. Conservation Commission,Soil conservation commission minutes,1944-,Chronological.,"Minutes of open and closed committee and board meetings as required by UCA 52-4-203 (2014)\, et seq. ""Written minutes shall be kept of all open meetings"" UCA 52-4-203 (2013). May include agenda\, meeting minutes\, transcripts\, and other supporting documentation.",Permanent. Retain for 1 year(s),Public,
84963,Spanish Fork (Utah). City Council.,Minutes,1855-,Chronological by meeting date.,The city and town council minute book was created as the official record of the city council meetings. Handwritten entries were usually made by the city clerk in meetings that were held on a regular basis. Special meetings were scheduled as needed. Typical entries contain information about budgeting and finance; city ordinances; business and professional licensing procedures; police activities; and improvements in public service such as street repairs.,,Public,10.45 cubic feet 4 microfilm reels
85015,Beaver (Utah),Council minutes,1880-,Chronological according to date of entry.,"This series contains the minutes to meetings of the Beaver City Council. The City Council is the legislative and governing body of the city. It discusses and manages the business of the city. The Council has traditionally met in regular session two times each month\, with special sessions called as needed (UCA 2002 10-3-502). Often in attendance at the meetings is the City Manager\, while the City Recorder takes the minutes. The minutes\, which are approved and signed by the mayor and city recorder\, describe who is in attendance and issues discussed each time. In addition\, later volumes have related documents such as correspondence\, ordinance drafts\, court files\, bills and bids for city contracts filed with the relevant meeting's minutes.",Retain permanently,Public,15 microfilm reels
85022,Manti (Utah),City Council minutes,i 1851-,Chronological according to date of entry.,The city and town council minute book was created as the official record of the city council meetings. Handwritten entries were usually mad by the city clerk in meetings that were held on a regular basis. Special meetings were scheduled as needed. Typical entries contain information about budgeting and finance; city ordinance; business and professional licensing procedures; police activities; and improvements in public service such as street repairs.,,Public,
11596,Davis County (Utah). County Clerk,Agenda,1960-2018.,Chronological.,"These are copies of notices of regular and special public meetings. They may include date\, time\, location of meeting\, and list of items to be discussed.",Retain for 2 year(s),Public,
27482,Davis County (Utah),Agenda,2010-2018.,,"These are copies of notices of regular and special meetings of county boards and committees. They may include date\, time\, location of meeting\, list of items to be discussed by committee members at regular\, special\, and emergency public meetings.",Retain for 2 year(s),Public,
26653,Washington County (Utah),Habitat Conservation Plan Technical Committee minutes,1996-,Chronological,"This record contains meeting minutes for the Habitat Conservation Plan Technical Committee\, which provides technical support and information to the Habitat Conservation Plan Advisory Committee on threatened and endangered species. The Habitat Conservation Plan\, which is being implemented in Washington County\, was approved by the United States Fish and Wildlife Service for the protection of the Mojave Desert tortoise.",Permanent. Retain for 1 year(s),Public,
84044,Piute County (Utah). County Commission,Minutes,1869-,Chronological by date of meeting.,"These are the minutes of regular\, special\, and emergency meetings of official county committees\, boards\, and task forces. They may also include an official agenda. (See Internal committee records)",Retain permanently,Public,6 microfilm reels
160,Board of Pardons,Board of Pardons meeting agenda,1905-1907.,Alphanumerical.,Cases coming before the board of pardons and findings.,,Public,
1248,Code Commission,Revision of code proposals,1897; 1931-1932.,Chronological by date.,These volumes are proposed revisions to the Utah Code as presented to the legislature by the Code Commission.,,Public,
2135,State Land Board,Grazing lease applications,1926-1978.,Alphanumerical,"Applications\, correspondence\, receipts\, etc.\, for an individual to lease state-owned lands on which to graze his livestock.",,Public,
3048,University of Utah (Utah),Dean's council minutes,1916-1966.,Alphanumerical,These minutes are from the Dean's council.,Retain permanently,Public,
4376,Department of Corrections. Adult Probation and Parole. Northern Utah Region. Parkview Community Correctional Center,Staffing minutes,1990-1999.,None.,"Records created by a committee or conference\, including advisory committees\, relating to executive establishment\, organization\, membership\, and policy. Includes agenda\, meeting minutes\, final reports\, and related records documenting the accomplishments of official boards and committees. May include audio and video recordings if minutes are not taken. The Parkview Community Correctional Center has been merged with the Northern Utah Community Correctional Center.",,Public,
6737,Division of Indian Affairs,Board of Indian Affairs minutes,i 1959-1998.,Chronological,"These are the minutes of the Board of Indian Affairs which document the actions contemplated and taken by the Board concerning educational\, economic\, cultural\, and social development programs. Included in these records are board meeting attendance records\, agenda\, funding approved\, and actions to be taken.",,Public,
9767,Department of Workforce Services. Division of Administrative Services,Department committee minutes,1988-2012.,"Alphabetical by committee name, thereunder chronological.","Records are created by a secretary assigned to take minutes of the meeting and approved by the committee chairman. The records are created to report on meetings and committees established to recommend policy and direction of internal operations. Some of the committees documented include the Personnel Advisory Committee\, the Budget Committee\, and the Department Automation Committee.",Permanent. Retain for 10 year(s),Public,
10521,Dept. of Health. Office of Strategic Planning and Evaluation,Health department committee's activities,1989-1993.,"Chronological, thereunder alphabetical by agency","Records created by an official committee or board\, including advisory committees\, relating to executive establishment\, organization\, membership\, and policy. Includes agenda\, meeting minutes\, final reports\, and related records documenting the accomplishments of official boards and committees. May include audio and video recording.",Permanent. Retain for 5 year(s),Public,
26355,Mount Pleasant (Utah),Council minutes,1869-,Chronological by meeting date.,"These minutes are the official record of the proceedings of regularly scheduled\, special and emergency council meetings. They are adopted and approved by the council during their next public meeting. The minutes include the date\, time\, and meeting place; members present and absent; ""the substance of all matters proposed\, discussed\, or decided\, and record\, by individual member\, of votes taken; the names of citizens who appeared and the substance in brief of their testimony; any other information that any member requests be entered in the minutes"" in accordance with UCA 52-4-7 (1997).",Permanent. Retain until administrative need ends,Public,7 microfilm reels
26375,Washington Terrace (Utah),City council minutes,1958-,Chronological by year,"These minutes are the official record of the proceedings of regularly scheduled\, special and emergency council meetings. They are adopted and approved by the council during their next public meeting. The minutes include the date\, time\, and meeting place; members present and absent; ""the substance of all matters proposed\, discussed\, or decided\, and record\, by individual member\, of votes taken; the names of citizens who appeared and the substance in brief of their testimony; any other information that any member requests be entered in the minutes"" in accordance with UCA 52-4-7 (1997).",Permanent. Retain for 5 year(s),Public,
26390,Gunnison (Utah),Zoning and planning minutes,1988-,Chronological by year,"These are minutes of meetings and hearings held by the planning commission. ""Each municipality may enact an ordinance establishing a planning commission"" (UCA 10-9-201(1)(a)(1997)). A municipal planning commission shall ""prepare and recommend a general plan and amendments to the general plan; recommend zoning ordinances and maps\, amendments to zoning ordinances and maps; administer provisions of the zoning ordinance; recommend subdivision regulations and amendments to those regulations; recommend approval or denial of subdivision applications; advise the legislative body of matters as the legislative body directs; hear or decide any matters that the legislative body designates\, including the approval or denial of\, or recommendations to approve or deny\, conditional use permits; exercise any other powers that are necessary to enable it to perform or function\, or delegated to it by the legislative body"" (UCA 10-9-204 (1997)).",Permanent. Retain until administrative need ends,Public,1 microfilm reel
26419,Salt Lake City (Utah). City Recorder,Council agenda,1981-,"Chronological by year, thereunder chronological by day","These files contain the public notification of date\, time\, place and items to be presented to City Council for consideration at regularly scheduled\, special and emergency city council meetings.",Permanent. Retain for 5 year(s),Public,
26432,Moroni (Utah),Planning commission minutes,1977-,Chronological by year,"These are minutes of meetings and hearings held by the planning commission. ""Each municipality may enact an ordinance establishing a planning commission"" (UCA 10-9-201(1)(a)(1997)). A municipal planning commission shall ""prepare and recommend a general plan and amendments to the general plan; recommend zoning ordinances and maps\, amendments to zoning ordinances and maps; administer provisions of the zoning ordinance; recommend subdivision regulations and amendments to those regulations; recommend approval or denial of subdivision applications; advise the legislative body of matters as the legislative body directs; hear or decide any matters that the legislative body designates\, including the approval or denial of\, or recommendations to approve or deny\, conditional use permits; exercise any other powers that are necessary to enable it to perform or function\, or delegated to it by the legislative body"" (UCA 10-9-204 (1997)).",Permanent. Retain until administrative need ends,Public,1 microfilm reel
26476,Fountain Green (Utah),Council minutes,1944-,Chronological by year,"These minutes are the official record of the proceedings of regularly scheduled\, special and emergency council meetings. They are adopted and approved by the council during their next public meeting. The minutes include the date\, time\, and meeting place; members present and absent; ""the substance of all matters proposed\, discussed\, or decided\, and record\, by individual member\, of votes taken; the names of citizens who appeared and the substance in brief of their testimony; any other information that any member requests be entered in the minutes"" in accordance with UCA 52-4-7 (1997).",Permanent. Retain until administrative need ends,Public,2 microfilm reels
26486,Paradise (Utah),Planning commission minutes,1986-,Chronological by year,"These are minutes of meetings and hearings held by the planning commission. ""Each municipality may enact an ordinance establishing a planning commission"" (UCA 10-9-201(1)(a)(1997)). A municipal planning commission shall ""prepare and recommend a general plan and amendments to the general plan; recommend zoning ordinances and maps\, amendments to zoning ordinances and maps; administer provisions of the zoning ordinance; recommend subdivision regulations and amendments to those regulations; recommend approval or denial of subdivision applications; advise the legislative body of matters as the legislative body directs; hear or decide any matters that the legislative body designates\, including the approval or denial of\, or recommendations to approve or deny\, conditional use permits; exercise any other powers that are necessary to enable it to perform or function\, or delegated to it by the legislative body"" (UCA 10-9-204 (1997)).",Permanent. Retain until administrative need ends,Public,1 microfilm reel
26516,Ephraim (Utah),City council minutes,1895-,Chronological by year,"These minutes are the official record of the proceedings of regularly scheduled\, special and emergency council meetings. They are adopted and approved by the council during their next public meeting. The minutes include the date\, time\, and meeting place; members present and absent; ""the substance of all matters proposed\, discussed\, or decided\, and record\, by individual member\, of votes taken; the names of citizens who appeared and the substance in brief of their testimony; any other information that any member requests be entered in the minutes"" in accordance with UCA 52-4-7 (1997).",Permanent. Retain until administrative need ends,Public,5 microfilm reels
26519,Ephraim (Utah),Board of adjustment minutes,1989-,Chronological by year,"These minutes document all meetings of the Board of Adjustment. The board consists of ""five members and whatever alternate members that the chief executive officer considers appropriate"" (UCA 10-9-701(2)(a) (1997)). The duties of the Board of Adjustment are to hear and decide on ""appeals from zoning decisions applying the zoning ordinance; special exceptions to the terms of the zoning ordinance; and variances from the terms of the zoning ordinance"" (UCA 10-9-703(1) (1997)). The minutes are used to document requests\, discussions\, and decisions of the Board.",Permanent. Retain until administrative need ends,Public,1 microfilm reel
26535,Woodruff (Utah),Town council minutes,1948-,Chronological by year,"These minutes are the official record of the proceedings of regularly scheduled\, special and emergency council meetings. They are adopted and approved by the council during their next public meeting. The minutes include the date\, time\, and meeting place; members present and absent; ""the substance of all matters proposed\, discussed\, or decided\, and record\, by individual member\, of votes taken; the names of citizens who appeared and the substance in brief of their testimony; any other information that any member requests be entered in the minutes"" in accordance with UCA 52-4-7 (1997).",Retain permanently,Public,2 microfilm reels
26543,Sigurd (Utah),Town Board minutes,1935-,Chronological by meeting date.,"These minutes are the official record of the proceedings of regularly scheduled\, special and emergency council meetings. They are adopted and approved by the council during their next public meeting. The minutes include the date\, time\, and meeting place; members present and absent; ""the substance of all matters proposed\, discussed\, or decided\, and record\, by individual member\, of votes taken; the names of citizens who appeared and the substance in brief of their testimony; any other information that any member requests be entered in the minutes"" in accordance with UCA 52-4-7 (1997).",Permanent. Retain until administrative need ends,Public,4 microfilm reels
26595,West Bountiful (Utah),Planning commission minutes,1983-,Chronological,"These are minutes of meetings and hearings held by the planning commission. ""Each municipality may enact an ordinance establishing a planning commission"" (UCA 10-9-201(1)(a)(1997)). A municipal planning commission shall ""prepare and recommend a general plan and amendments to the general plan; recommend zoning ordinances and maps\, amendments to zoning ordinances and maps; administer provisions of the zoning ordinance; recommend subdivision regulations and amendments to those regulations; recommend approval or denial of subdivision applications; advise the legislative body of matters as the legislative body directs; hear or decide any matters that the legislative body designates\, including the approval or denial of\, or recommendations to approve or deny\, conditional use permits; exercise any other powers that are necessary to enable it to perform or function\, or delegated to it by the legislative body"" (UCA 10-9-204 (1997)).",Retain permanently,Public,1 microfilm reel
26623,Department of Agriculture and Food. Division of Animal Industry,Fish Health Policy Board minutes,1994-,Chronological by date of meeting.,"Minutes of open and closed committee and board meetings as required by UCA 52-4-203 (2014)\, et seq. ""Written minutes shall be kept of all open meetings"" UCA 52-4-203 (2013). May include agenda\, meeting minutes\, transcripts\, and other supporting documentation.",Permanent. Retain for 10 year(s),Public,
26810,State Library Division,State Library Board minutes,1957-,Chronological by meeting date.,"This series documents the proceedings of the Utah State Library Board meetings. The State Library Board consists of nine members and meets quarterly to discuss ways to improve the quality of Utah's library services. Series information includes agenda\, meeting minutes\, final reports\, and other supporting documents.",Permanent. Retain for 5 year(s),Public,
27232,Jordan School District (Utah),School board minutes and supplemental materials,1990-,Chronological,"These minutes provide a written record of meetings held by the Jordan School District's School Board. The minutes include the agenda\, a summary of statements\, discussions\, motions\, and the votes of individual members regarding administrative matters. These records also include supplemental materials submitted to school board members before and during special and regular meetings\, and serve as items of discussions during the meetings. They generally include special reports\, budget proposals\, policy procedures\, and related correspondence.",Permanent. Retain for 70 year(s),Public,
27424,Department of Community and Culture. Office of Museum Services,Office of Museum Services Board minutes,1993-2013.,Chronological by date of meeting.,"This series contains the minutes and meeting files of the Office of Museum Services (OMS) Board. The records document the board's deliberations concerning proposed projects\, legislative actions\, and recommended funding for various artists and organizations. The minutes document board meetings and subsequent actions. Information includes meeting agenda\, minutes of open and closed portions of meetings\, board member and staff information\, attendee names\, summaries of issues\, final resolutions\, and other related information.",Permanent. Retain for 5 year(s),Public,
27449,Insurance Department,Title and Escrow Commission meeting minutes,2005-,Chronological by meeting date.,"These records document the monthly meetings of the Title and Escrow Commission. The commission is composed of five appointed members and makes rules relating to title insurance and renewals of title licenses. The commission also concurs in issuance and renewals of title licenses\, establishes title fee schedules\, and determines assessments on title insurers. Information includes agenda\, meeting minutes\, licensing and enforcement reports\, attachments\, audio tapes\, and related records.",Permanent. Retain for 8 year(s),Public,1.00 cubic foot
27824,Murray (Utah),Redevelopment Agency minutes,1982-,chronological,"These are the minutes of regular\, special\, and emergency meetings of the redevelopment agency. UCA 52-4-7(1) (1997) requires that written minutes be kept of all open meetings. These minutes shall include: ""the date\, time and place of the meeting; the names of members present and absent; the substance of all matters proposed\, discussed\, or decided\, and a record\, by individual member\, of votes taken; the names of all citizens who appeared and the substance in brief of their testimony; and any other information that any member requests be entered in the minutes."" An official agenda is also included.",Permanent. Retain until administrative need ends,Public,
27855,South Weber (Utah),City council meeting minutes and agendas,1944-,Chronological,"These are the minutes of regular\, special\, and emergency meetings of official municipal committees\, boards\, and task forces. UCA 52-4-7(1) (1997) requires that written minutes be kept of all open meetings. These minutes shall include: ""the date\, time and place of the meeting; the names of members present and absent; the substance of all matters proposed\, discussed\, or decided\, and a record\, by individual member\, of votes taken; the names of all citizens who appeared and the substance in brief of their testimony; and any other information that any member requests be entered in the minutes."" Minutes are also required to be kept for all closed meetings in accordance with UCA 52-4-7(2) (1997) and to include: ""the date\, time and place of the meeting; the names of all others present except when such disclosure would infringe on the confidence necessary to fulfill the original purpose of closing the meeting."" They also include an official agenda.",Permanent. Retain for 105 year(s),Public,
27926,Salt Lake County Service Area #3 (Utah),Board of trustees meeting minutes,1970-,Chronological,"Minutes of open and closed committee and board meetings as required by UCA 52-4-203 (2014)\, et seq. ""Written minutes shall be kept of all open meetings"" UCA 52-4-203 (2013). May include agenda\, meeting minutes\, transcripts\, and other supporting documentation.",Permanent. Retain until administrative need ends,Public,
28112,Moab (Utah),Planning Commission packets,1995-,chronological by Planning Commission meeting date,These records are packets containing exhibits and other supplemental materials for Planning Commission meetings for use by commission members and staff members.,Retain for 10 year(s),Public,
28119,Logan (Utah). Parks and Recreation,Parks and Recreation Advisory Board minutes,1997-,chronological,"These are the minutes of regular\, special\, and emergency meetings of official municipal committees\, boards\, and task forces. UCA 52-4-7(1) (2009) requires that written minutes be kept of all open meetings. These minutes shall include: ""the date\, time and place of the meeting; the names of members present and absent; the substance of all matters proposed\, discussed\, or decided\, and a record\, by individual member\, of votes taken; the names of all citizens who appeared and the substance in brief of their testimony; and any other information that any member requests be entered in the minutes."" Minutes are also required to be kept for all closed meetings in accordance with UCA 52-4-7(2) (2010) and to include: ""the date\, time and place of the meeting; the names of all others present except when such disclosure would infringe on the confidence necessary to fulfill the original purpose of closing the meeting."" They may also include an official agenda. (See also Internal committee records).",Permanent. Retain for 30 year(s),Public,
28397,Judicial Conduct Commission,Meeting Minutes,1992 -,Chronological,"Minutes of open and closed committee and board meetings as required by UCA 52-4-203 (2014)\, et seq. ""Written minutes shall be kept of all open meetings"" UCA 52-4-203 (2013). May include agenda\, meeting minutes\, transcripts\, and other supporting documentation.",Permanent. Retain until administrative need ends,Public,
28543,Ophir (Utah),Council minutes,1890-,Chronological by meeting date.,"These minutes are the official record of the proceedings of regularly scheduled\, special and emergency council meetings. They are adopted and approved by the council during their next public meeting. The minutes include the date\, time\, and meeting place; members present and absent; ""the substance of all matters proposed\, discussed\, or decided\, and record\, by individual member\, of votes taken; the names of citizens who appeared and the substance in brief of their testimony; any other information that any member requests be entered in the minutes"" in accordance with UCA 52-4-203 (2) (2009).",Permanent. Retain until administrative need ends,Public,
28573,Governor. Office of Economic Opportunity. Board of Tourism Development,Meeting minutes,2005-,Chronological,"These records document meetings held by the agency to discuss policy regarding advertising\, social media\, and funding for the Office of Tourism. These records provide information about agency strategies and decision-making processes and may include contact information sheets\, event calendars\, marketing reports\, updates from the Utah Tourism Industry Association\, agendas\, and accompanying materials.",Permanent. Retain for 15 year(s),Public,
28579,Department of Health and Human Services. Community Health and Well-Being. Division of Population Health. Office of Emergency Medical Services and Preparedness.,Grant Sub-Committee meeting minutes,1981-2014.,Chronological,"Approved minutes of an open meeting are the official record of the meeting of a public body. Contained in or with the minutes shall be the substance of all matters proposed\, discussed or decided and votes taken (Utah Code 52-4-203(2014)). This includes the agenda\, notices\, and any public materials distributed at the meeting.",Permanent. Retain for 5 year(s),Public,
28632,Mona (Utah),City Council meeting files,"1988-1995, 2001-2004.",Chronological by meeting date.,"This series contains a second copy of the minutes for town and city council meetings\, along with materials related to the meetings.",,Public,2.00 cubic feet
28688,Holden (Utah),Board minutes,1922-,Chronological by meeting date.,"Approved minutes of an open meeting are the official record of the meeting of a public body. Contained in or with the minutes shall be the substance of all matters proposed\, discussed or decided and votes taken (Utah Code 52-4-203(2014)). This includes the agenda\, notices\, and any public materials distributed at the meeting.",Permanent. Retain until administrative need ends,Public,
28716,Leamington (Utah),Council minutes,1936-,Chronological by meeting date.,"Approved minutes of an open meeting are the official record of the meeting of a public body. Contained in or with the minutes shall be the substance of all matters proposed\, discussed or decided and votes taken (Utah Code 52-4-203(2014)). This includes the agenda\, notices\, and any public materials distributed at the meeting.",Permanent. Retain until administrative need ends,Public,
28770,Murray City School District (Utah),Board of Education meeting minutes,1905-,Chronological by meeting date.,"Approved minutes of an open meeting are the official record of the meeting of a public body. Contained in or with the minutes shall be the substance of all matters proposed\, discussed\, or decided\, and votes taken (Utah Code 52-4-203(2014)). This retention schedule includes agendas\, notices\, any public materials distributed or presented during the meeting\, as well as meeting packets or other documents in final form distributed to body members prior to or during the meeting in order to provide context for matters proposed\, discussed\, or decided. May include public and non-public materials.",Permanent. Retain for 1 year(s),Public,
28815,Ogden School District (Utah),School Board minutes supplementary materials,1951-,Chronological by meeting date.,"Approved minutes of an open meeting are the official record of the meeting of a public body. Contained in or with the minutes shall be the substance of all matters proposed\, discussed or decided and votes taken (Utah Code 52-4-203(2014)). This includes the agenda\, notices\, and any public materials distributed at the meeting.",Permanent. Retain until administrative need ends,Public,25.55 cubic feet
28914,Department of Health and Human Services. Division of Substance Use and Mental Health,Utah Behavioral Health and Planning Advisory Council meeting minutes,2015-,,"The agency is statutorily responsible for reviewing plans for the use of block grant funds\, advising the Division of Substance Abuse and Mental Health on block grant plans and revisions\, serving as an advocate for individuals impacted by mental illness and or substance use disorder\, and monitoring and evaluating the adequacy of services in Utah. (PSA 102-321 sec 1914). These records document the open and public monthly meetings held by the council and includes the approved meeting minutes\, agenda\, notices\, and any public materials distributed at the meeting.",Permanent. Retain for 5 year(s),Public,
28973,Department of Veterans and Military Affairs. Veterans Memorial Park Board,Meeting minutes,2000-,Chronologically.,"These minutes provide a written record of meetings held by the Veteran's Memorial Park Board. The board serves as an advisory board to the Department on matter relating to the establishment and operation of the veterans cemetery and memorial park (Utah Code 71-7-4(1)(2016)). The committee must meet at least once every three months and consults with the Department on the development\, operation\, and maintenance of the veterans cemetery and memorial park. Minutes document the substance of all matters proposed\, discussed or decided\, and votes taken\, and may include the agenda\, notices\, and any public materials distributed at the meeting.",Permanent. Retain for 5 year(s),Public,
28975,Department of Veterans and Military Affairs. Central Utah Veterans Home in Payson Advisory Board,Advisory board meeting minutes,2000-,Chronologically.,"Minutes provide a written record of meetings held by the Veterans' nursing home advisory board\, which acts as a liaison between the residents\, members of the public\, and the administration of the home (Utah Code 71-11-7(1)(2016)). The board must meet at least once every three months to help promote the program and review its progress. Minutes document the substance of all matters proposed\, discussed or decided\, and votes taken\, and may include the agenda\, notices\, and any public materials distributed at the meeting.",Permanent. Retain for 5 year(s),Public,
28978,"Department of Veterans and Military Affairs. Veterans' Nursing Home Advisory Board, Salt Lake",Advisory board meeting minutes,2000-,Chronologically.,"Minutes provide a written record of meetings held by the Veterans' nursing home advisory board\, which acts as a liaison between the residents\, members of the public\, and the administration of the home (Utah Code 71-11-7(1)(2016)). The board must meet at least once every three months to help promote the program and review its progress. Minutes document the substance of all matters proposed\, discussed or decided\, and votes taken\, and may include the agenda\, notices\, and any public materials distributed at the meeting.",Permanent. Retain for 5 year(s),Public,
29570,Governor. Commission on Criminal and Juvenile Justice,Commission on Criminal and Juvenile Justice meeting minutes,1990-,Chronological.,"These records support the agency's function to coordinate the objectives\, strategies\, policies\, programs\, studies and assessments of the criminal and juvenile justice system in Utah (Utah Code 63M-7-201 and 204 (2017)). Records document meetings of the Commission wherein its efforts are discussed\, decisions made\, and directions given. Information includes minutes\, agendas\, notices\, and any public materials distributed at the meeting.",Permanent. Retain for 10 year(s),Public,
29615,Division of Youth Corrections,Juvenile Justice Task Force III minutes,1996-1998.,Chronological by meeting date.,This series contains the official record of meetings of the Juvenile Justice Task Force III.,,Public,
71725,West Valley City (Utah). City Council,Study council minutes,1980-,Chronological,"These are the minutes of regular\, special\, and emergency meetings of official municipal committees\, boards\, and task forces. UCA 52-4-7(1) (1997) requires that written minutes be kept of all open meetings. These minutes shall include: ""the date\, time and place of the meeting; the names of members present and absent; the substance of all matters proposed\, discussed\, or decided\, and a record\, by individual member\, of votes taken; the names of all citizens who appeared and the substance in brief of their testimony; and any other information that any member requests be entered in the minutes."" Minutes are also required to be kept for all closed meetings in accordance with UCA 52-4-7(2) (1997) and to include: ""the date\, time and place of the meeting; the names,of all others present except when such disclosure would infringe on the confidence necessary to fulfill the original purpose of closing the meeting."" They may also include an official agenda. (See also Internal committee records).",Permanent. Retain for 2 year(s),Public,
80332,Morgan (Utah),City Council minutes,i 1868-,Chronological,The city and town council minute book were created as the officialrecord of the city council meetings. Handwritten entries were usually made by the city clerk in meetings that were held on a regular basis. Special meetings were scheduled as needed. Typical entries contain information about budgeting and finance; city ordinances; business and professional licensing procedures; police activities; and improvements in public service such as street repairs.,Retain permanently,Public,
80354,State Building Board,Building board minutes,1964-,chronological,"These are the minutes documenting policy making\, how building priority lists were established\, and general construction project oversight management. The Building Board used to be synomonous with the Division of Facilities Construction Management (DFCM). They now exist as two separate entities. The members of the board are appointed by the governor. These files could include agendas\, proposals\, and abstracts of what was said at the meeting.,Minutes of open and closed committee and board meetings as required by UCA 52-4-7.5(2009)\, et seq. ""Written minutes shall be kept of all open meetings"" UCA 52-4-7 (2009). May include agenda\, meeting minutes\, transcripts\, and other supporting documentation.",Permanent. Retain for 5 year(s),Public,9.00 cubic feet
82755,Salt Lake City (Utah). City Recorder,Minutes,1851-,Chronological by date.,"These minutes are the official record of the proceedings of regularly scheduled\, special and emergency council meetings. They are adopted and approved by the council during their next public meeting. The minutes include the date\, time\, and meeting place; members present and absent; ""the substance of all matters proposed\, discussed\, or decided\, and record\, by individual member\, of votes taken; the names of citizens who appeared and the substance in brief of their testimony; any other information that any member requests be entered in the minutes"" in accordance with UCA 52-4-203 (2) (2009).",Permanent. Retain until administrative need ends,Public,139 microfilm reels
82881,Governor. Office of Economic Opportunity. Private Activity Bond Review Board,Private Activity Bond Review Board meeting minutes,i 1984-,Chronological,"This series includes minutes\, agenda\, allocation applications (pertaining to Private Activity Bond Review Board case files\, series 82878)\, and any related documents or supporting materials. They are maintained in order to document the history of the Private Activity Bond Review Board and its decisions or conclusions. Information includes the names of persons present\, meeting dates\, items considered\, approval of applications\, and other decisions or conclusions reached.",Permanent. Retain for 10 year(s),Public,
84958,Centerville (Utah),City Council minutes,i 1915-,Chronological.,The city and town council minute book were created as the officialrecord of the city council meetings. Handwritten entries were usually made by the city clerk in meetings that were held on a regular basis. Special meetings were scheduled as needed. Typical entries contain information about budgeting and finance; city ordinances; business and professional licensing procedures; police activities; and improvements in public service such as street repairs.,Retain permanently,,
84960,Kanab (Utah),City council minutes,1885-,Chronological by date.,"The Kanab city council consists of the mayor and council members who exercise the city's legislative and executive powers (see Utah Code\, Unannotated\, 1991\, 10-3-101). The council is responsible for all aspects of city management\, such as appointing city officials and setting their salaries\, levying taxes\, establishing a budget\, maintaining public services and utilities\, regulating activity within the city\, and protecting the health and well being of residents. Kanab city council meeting minutes summarize the discussions held at council meetings. They indicate the date and place each meeting was held and identify those present. Bills authorized and paid by the council are itemized in the minutes (1924-1985).,These minutes are the official record of the proceedings of regularly scheduled\, special and emergency council meetings. They are adopted and approved by the council during their next public meeting. The minutes include the date\, time\, and meeting place; members present and absent; ""the substance of all matters proposed\, discussed\, or decided\, and record\, by individual member\, of votes taken; the names of citizens who appeared and the substance in brief of their testimony; any other information that any member requests be entered in the minutes"" in accordance with UCA 52-4-203 (2) (2009).",Retain permanently,Public,4 microfilm reels
84969,Orem (Utah). City Council,Minutes,i 1919-,Chronological by date of meeting,"These minutes are the official record of the proceedings of regularly scheduled\, special and emergency council meetings. They are adopted and approved by the council during their next public meeting. The minutes include the date\, time\, and meeting place; members present and absent; ""the substance of all matters proposed\, discussed\, or decided\, and record\, by individual member\, of votes taken; the names of citizens who appeared and the substance in brief of their testimony; any other information that any member requests be entered in the minutes"" in accordance with UCA 52-4-7 (1997). Typical entries contain information about budgeting and finance; city ordinances; business and professional licensing procedures; police activities; and improvements in public services such as street repairs.",Retain permanently,Public,
84970,Helper (Utah),City Council minutes,1911-,Chronological by date of meeting.,"Minutes record the actions of the Helper city council. Helper Town\, established in 1907\, soon became a third class city on October 9\, 1915 with the mayor leading the city council. The council was authorized to manage all city business. This includes budgeting; constructing sewage and electric systems; establishing city ordinances which include those related to liquor sales and licensing\, autos\, drunk driving\, water use\, animal control\, garbage disposal\, road construction\, radio interference\, restaurant licensing\, business regulation; establishing resolutions concerning the application to the County Commission to build a hospital\, the prohibition of public meetings due to labor unrest\, the construction of a city auditorium\, the,maintenance of a city library\, the construction of a plant to test coal for synthetic fuels; heading city committees such as police department\, fire department\, parks and cemeteries; and hiring and establishing salaries for city employees. All of these activities are noted in the minutes. The day's entries are prefaced by the date\, names of those present\, and where and when they met.",Retain permanently,Public,4 microfilm reels
84971,Elsinore (Utah),City Council minutes,i 1892-,Chronological.,The city and town council minute book were created as the officialrecord of the city council meetings. Handwritten entries were usually made by the city clerk in meetings that were held on a regular basis. Special meetings were scheduled as needed. Typical entries contain information about budgeting and finance; city ordinances; business and professional licensing procedures; police activities; and improvements in public service such as street repairs.,,Public,
84974,Bountiful (Utah),City Council minutes,i 1899-,Chronological.,"These records support the agency's function to establish city resolutions\, prescribe rules and regulations consistent with State law\, and to execute all other assigned responsibilities in an open and efficient manner (Bountiful Municipal Code 2015\, Utah Code 52-4-201(2006)). Records document all matters proposed\, discussed\, and votes taken (Utah Code 52-4-203(2014)). Information includes parties present\, agendas\, notices\, and any public materials distributed at the meeting.",Permanent. Retain for 10 year(s),Public,
85012,East Layton (Utah). City Commission,City Council minutes,1981.,Chronological according to date of entry.,The city and town council minute book was created as the official record of the city council meetings. Handwritten entries were usually mad by the city clerk in meetings that were held on a regular basis. Special meetings were scheduled as needed. Typical entries contain information about budgeting and finance; city ordinance; business and professional licensing procedures; police activities; and improvements in public service such as street repairs.,,Public,
85013,Hyrum (Utah),City Council minutes,i 1871 - 2000,Chronological by meeting date.,The city and town council minute book was created as the official record of the city council meetings. Handwritten entries were usually mad by the city clerk in meetings that were held on a regular basis. Special meetings were scheduled as needed. Typical entries contain information about budgeting and finance; city ordinance; business and professional licensing procedures; police activities; and improvements in public service such as street repairs.,Retain permanently,Public,7 microfilm reels
85014,Eureka (Utah),City Council minutes,i 1893-,Chronological by meeting date.,"These minutes are the official record of the proceedings of regularly scheduled\, special and emergency council meetings. They are adopted and approved by the council during their next public meeting. The minutes include the date\, time\, and meeting place; members present and absent; ""the substance of all matters proposed\, discussed\, or decided\, and record\, by individual member\, of votes taken; the names of citizens who appeared and the substance in brief of their testimony; any other information that any member requests be entered in the minutes"" in accordance with UCA 52-4-203 (2) (2009).",Permanent. Retain until administrative need ends,Public,1.25 cubic feet 3 microfilm reels
85019,Parowan (Utah),City Council minutes,1887-,,"These minutes document all regular and special meetings of the Parowan city council. The council is the chief governing and legislative body of the municipality and consists of the mayor and council members (Utah Legislature. Acts\, Resolutions\, and Memorials\, 1870\, Ch. 11; UCA\, 1953\, 10-6-3\, 10-6-5). The minutes reflect the activities of the council in the performance of its various duties. The council is responsible for managing all aspects of city government including conducting elections\, creating municipal offices and departments\, appointing public officials\, setting salaries\, and controlling city finances. The council regulates the activities of the city's inhabitants\, resident businesses and organizations\, and provides and maintains a variety of public services for the community. The regulation of domestic animals\, liquor sales\, traffic\, and other domestic\, commercial\, and professional activities constitutes a large portion of the council's documented functions\, as does the,maintenance of public health\, management of the community's natural resources\, and the administration of various public utilities such as electrical\, telephone\, water\, gas\, and sewer systems. In 1907\, Parowan built a hydro-electrical generating plant on Center Creek in nearby Parowan Canyon and since that time the city has been an operator and persistent advocate of publicly-owned electrical power systems.",Retain permanently,Public,8 microfilm reels
85020,Payson (Utah),City Council minutes,i 1853-,Chronological according to date of entry.,The city and town council minute book was created as the official record of the city council meetings. Handwritten entries were usually mad by the city clerk in meetings that were held on a regular basis. Special meetings were scheduled as needed. Typical entries contain information about budgeting and finance; city ordinance; business and professional licensing procedures; police activities; and improvements in public service such as street repairs.,,Public,5 microfilm reels
85161,Orem (Utah). Development Services,Planning Commission meeting minutes,i 1949-,Chronological by date of meeting,"These are minutes of meetings and hearings held by the planning commission. ""Each municipality may enact an ordinance establishing a planning commission"" (UCA 10-9-201(1)(a)(1997)). A municipal planning commission shall ""prepare and recommend a general plan and amendments to the general plan; recommend zoning ordinances and maps\, amendments to zoning ordinances and maps; administer provisions of the zoning ordinance; recommend subdivision regulations and amendments to those regulations; recommend approval or denial of subdivision applications; advise the legislative body of matters as the legislative body directs; hear or decide any matters that the legislative body designates\, including the approval or denial of\, or recommendations to,approve or deny\, conditional use permits; exercise any other powers that are necessary to enable it to perform or function\, or delegated to it by the legislative body"" (UCA 10-9-204 (1997)).",Retain permanently,Public,
11236,"Southwest Behavioral Health Center (St. George, Utah)",Agenda,undated.,None,"These are copies of notices of regular and special public meetings. They may include date\, time\, location of meeting\, and list of items to be discussed.",Retain for 2 year(s),Public,
11716,Davis County (Utah).$bDepartment of Animal Control,Agenda,1980-2018.,Chronological,"These are copies of notices of regular and special public meetings. They may include date\, time\, location of meeting\, and list of items to be discussed.",Retain for 2 year(s),Public,
5746,Ogden (Utah). Department of Health,Health board minutes,1902-1906; c 1910-1911.,Chronological by date.,"Holdings: One volume (July 7\, 1902\, to June 18\, 1906). Whereabouts of second volume (1910?-1911 is unknown).",,Public,
25405,Uintah County (Utah). County Commission,Road minutes,1991-1999.,Chronological,"These are the minutes of regular and special meetings of the county commissioners related to county roads. They are used to document the actions and decisions of the commission. Separate meetings were held and separate minute books were created from 1991-1999. County road discussions were included during the regular and special county commission meetings prior to 1991 and after 1999 and those discussions are included in the County commission minutes (Series 13890). These two minute books include the time and place of the meeting\, names of commissioners present and absent\, summary of the proceedings and decisions made by the board.,These are the minutes of regular\, special\, and emergency meetings of official county committees\, boards\, and task forces. They may also include an official agenda. (See Internal committee records)",,Public,2 microfilm reels
26337,Sevier County (Utah). County Commission,Index to commission proceedings,1964-1970.,Alphabetical by subject,"This index provides reference to subjects considered in Sevier County commission proceedings.,These are the minutes of regular\, special\, and emergency meetings of official county committees\, boards\, and task forces. They may also include an official agenda. (See Internal committee records)",,Public,1 microfilm reel
26812,Sanpete County (Utah). County Commission,Minutes index,1854-1909.,Alphabetical by first letter of subject and thereunder chronological by date,"These are the minutes of regular\, special\, and emergency meetings of official county committees\, boards\, and task forces. They may also include an official agenda. (See Internal committee records)",,Public,1 microfilm reel
82942,Box Elder County (Utah). County Clerk,Box Elder Fair Board minutes,1937-1946.,Chronological,"These are the minutes of the proceedings of regular and special meetings of the Box Elder County Fair Board. They are used to document of decisions of the Board. They contain the date\, time\, and location of the meeting; board members absent and those present; summary of proceedings including decisions made; and time of adjournment. The volume also includes financial reports.",,Public,
137,Attorney General's Office,Claims committee minutes,1962-1966.,Alphanumerical.,"Agenda and minutes of the claims committee which met to discuss claims made against state employees\, state agencies\, etc.",,Public,
825,Department of Health and Welfare. Division of Corrections. Adult Parole and Probation Section,Sex offenders committee records,1957-1968.,Chronological by date.,"Records created by an official committee or board\, including advisory committees\, relating to executive establishment\, organization\, membership\, and policy. Includes agenda\, meeting minutes\, final reports\, and related records documenting the accomplishments of official boards and committees. May include audio and video recording.",,Public,
2261,Utah Safety Council,Minutes,1939-1950.,Alphanumerical.,"Records created by a committee or conference\, including advisory committees\, relating to executive establishment\, organization\, membership\, and policy. Includes agenda\, meeting minutes\, final reports\, and related records documenting the accomplishments of official boards and committees. May include audio and video recordings if minutes are not taken.",,Public,
2262,Utah Safety Council,Committee minutes,1940-1952.,Alphanumerical.,"Records created by a committee or conference\, including advisory committees\, relating to executive establishment\, organization\, membership\, and policy. Includes agenda\, meeting minutes\, final reports\, and related records documenting the accomplishments of official boards and committees. May include audio and video recordings if minutes are not taken.",,Public,
2988,Department of Transportation. Aeronautics Committee,Minutes,1937-1998.,Chronological by date.,"Records created by a committee or conference\, including advisory committee records relating to executive establishment\, organization\, membership\, and policy. Includes agenda\, meeting minutes\, final reports\, and related records documenting the accomplishments of official boards and committees.",,Public,
5200,Industrial Commission,Minutes,1917-1994.,Alphanumerical,"Records created by a committee or conference\, including advisory committees\, relating to executive establishment\, organization\, membership\, and policy. Includes agenda\, meeting minutes\, final reports\, and related records documenting the accomplishments of official boards and committees. May include audio and video recordings if minutes are not taken. The minutes are now maintained as part of series 1286\, Administrative Records.",,Public,1 microfilm reel
5426,Division of Community Development,Four Corners Regional Commission project files,1968-1981.,Alphanumerical,"Project files include reports\, agreements\, correspondence\, and master plans relating to various water\, sewer\, and tourism projects. Includes: Annual reports 1969-1972; Highway Needs-Utah 1970; Charter and By Laws c. 1968; Utah State Preliminary Development Plan 1969; Feasibility of Expanding the Livestock Feeding and Meat Packing Industry in Utah 1970; Industrial Analysis 1971.",,Public,
6238,Office of Personnel Management,Volunteer program committee files,1981-1987.,Chronological,"The volunteer program committee files began under Governor Matheson and continued through part of the Bangerter term. The program has been discontinued. 1990 State GS\, Schedule 1\, Item 6.",,Public,
7600,Schools for the Deaf and the Blind,Board of Trustees for the Utah School for the Deaf and Dumb minutes,1896-1905.,Chronological,"Records created by a committee or conference\, including advisory committee records relating to executive establishment\, organization\, membership\, and policy. Includes agenda\, meeting minutes\, final reports\, and related records documenting the accomplishments of official boards and committees.",Retain permanently,Public,
9422,Department of Community and Culture. Office of Ethnic Affairs. Black Affairs,Black Affairs Council administrative files,ca. 1980-2013.,None,"Records created by a committee or conference\, including advisory committees\, relating to executive establishment\, organization\, membership\, and policy. Includes agenda\, meeting minutes\, final reports\, and related records documenting the accomplishments of official boards and committees. May include audio and video recordings if minutes are not taken.",Permanent. Retain for 5 year(s),Private,
10023,Utah State Tax Commission. Administration Division,Miscellaneous records,1935-1990.,None,"These appear to be Tax Commission minutes and document that were filmed in 1982. Also included is correspondence\, reports\, meeting minutes\, reports\, etc.",,Public,1 microfilm reel
10904,Department of Transportation,Passenger Tramway Safety Committee records,1970.,none,"Holdings: (1) Two reports containing preliminary calculations for the Snowbird Aerial Tramway prepared by Karl Garaventa's Sohne\, AG. of Goldau\, Switzerland: (a) Calculations of the longitudinal section\, rope statistics\, power diagram\, May 1970; and (b) preliminary calculations for tower #2\, June 25\, 1970; and (2) a news release announcing a passenger tramway safety seminar for engineers.",,Public,
11745,Department of Natural Resources. Division of Water Resources,Interstate streams files,1942-,"Alphabetical by name of committee, thereunder chronological","Minutes\, correspondence\, studies\, statements made before government bodies\, notes from meetings\, and depletion data of Utah's rivers and streams referenced by division staff members of the committees. May include information on the following: Colorado River Basin Salinity Control Committee (CRBSC)\, Bear River Cimmission\, Columbia River Commission\, Pacific Southwest Interagency Committee (PSIAC)\, Columbia Basin Interagency Committee (CBIAC). Utah's involvement with the last two committees ended in 1987 and 1990 respectively.",Permanent. Retain for 5 year(s),Public,1 microfilm reel
11951,Legislative Council,Governmental immunity committee's utah claims act research records,1961-1964.,none,"Records created by a committee or conference\, including advisory committees\, relating to executive establishment\, organization\, membership\, and policy. Includes agenda\, meeting minutes\, final reports\, and related records documenting the accomplishments of official boards and committees. May include audio and video recordings if minutes are not taken.",,Public,1 microfilm reel
12018,Department of Human Services.$bDivision of Services for People with Disabilities,Developmental disability-mental retardation steering committee records,1985-2004.,Alphabetical by subject,"Records created by a committee or conference\, including advisory committee's relating to executive establishment\, organization\, membership\, and policy. Includes agenda\, meeting minutes\, final reports\, and related records documenting the accomplishments of official boards and committees.",Permanent. Retain for 3 year(s),Public,
22417,Tremonton (Utah),Planning commission minutes,1987-1989.,Chronological,"These are minutes of meetings and hearings held by the planning commission. ""Each municipality may enact an ordinance establishing a planning commission"" (UCA 10-9-201(1)(a)(1997)). A municipal planning commission shall ""prepare and recommend a general plan and amendments to the general plan; recommend zoning ordinances and maps\, amendments to zoning ordinances and maps; administer provisions of the zoning ordinance; recommend subdivision regulations and amendments to those regulations; recommend approval or denial of subdivision applications; advise the legislative body of matters as the legislative body directs; hear or decide any matters that the legislative body designates\, including the approval or denial of\, or recommendations to approve or deny\, conditional use permits; exercise any other powers that are necessary to enable it to perform or function\, or delegated to it by the legislative body"" (UCA 10-9-204 (1997)).",,Public,2 microfilm reels
25497,Orangeville (Utah),Planning Commission and Board of Adjustment minutes,1994-2004.,Chronological,"These are minutes of meetings and hearings held by the planning commission. ""Each municipality may enact an ordinance establishing a planning commission"" (UCA 10-9-201(1)(a)(1997)). A municipal planning commission shall ""prepare and recommend a general plan and amendments to the general plan; recommend zoning ordinances and maps\, amendments to zoning ordinances and maps; administer provisions of the zoning ordinance; recommend subdivision regulations and amendments to those regulations; recommend approval or denial of subdivision applications; advise the legislative body of matters as the legislative body directs; hear or decide any matters that the legislative body designates\, including the approval or denial of\, or recommendations to approve or deny\, conditional use permits; exercise any other powers that are necessary to enable it to perform or function\, or delegated to it by the legislative body"" (UCA 10-9-204 (1997)).",,Public,1 microfilm reel
20616,Salt Lake City (Utah). Public Library,Board of director's minutes,1897-,Chronological,"These are the official minutes of regular and special meetings of the City Library Board of Directors. They are used to document the actions of the board. They include the agenda\, dates and times meetings convened and adjourned\, board members present and excused\, and a summary of the proceedings of meetings\, including motions\, votes\, discussions\, official actions\, and decision.",Retain permanently,Public,
22352,Richmond (Utah),Public library minutes,1916-,Chronological by year,"These are the official minutes of regular and special meetings of the City Library Board of Directors. They are used to document the actions of the board. They include the agenda\, dates and times meetings convened and adjourned\, board members present and excused\, and a summary of the proceedings of meetings\, including motions\, votes\, discussions\, official actions\, and decision.",Permanent. Retain until administrative need ends,Public,1 microfilm reel
24323,Panguitch (Utah),Library board of trustees minutes,1918-1945; 1987-,Chronological,"These are the official minutes of regular and special meetings of the City Library Board of Directors. They are used to document the actions of the board. They include the agenda\, dates and times meetings convened and adjourned\, board members present and excused\, and a summary of the proceedings of meetings\, including motions\, votes\, discussions\, official actions\, and decision. The books also includes a 1950 listing of books. The minutes are spotty from 1918-1927 and 1934-1935. Minutes are regular from 1927-1933\, 1936-1939\, and 1944-1945. No board minutes have been found for the periods 1940-1944 and 1946-1987.",Permanent. Retain until administrative need ends,Public,
29673,Central Valley (Utah),Town Council minutes,2005-,Chronological by meeting date.,"Approved minutes of an open meeting are the official record of the meeting of a public body. Contained in or with the minutes shall be the substance of all matters proposed\, discussed or decided and votes taken (Utah Code 52-4-203(2014)). This includes the agenda\, notices\, and any public materials distributed at the meeting.",,Public,0.70 cubic foot
29716,Payson (Utah),Hospital Board meeting minutes,1938-1976,Chronological by meeting date.,This series contains a record of the meetings of the governing board of the Payson City Hospital.,,Public,1.25 cubic feet
10715,Davis County (Utah). Health Department. Administration Division,Board of Health meeting materials and minutes,1967-,Chronological.,"These meeting materials minutes document the actions of the local boards of health. Each local health department is required to have a board of health ""appointed by the local governing body and shall consist of at least three five persons"" (UCA 26A-1-109 (1995)). The Board of Health is responsible for establishing policy and \, for adopting regulations relating to the protection and promotion of public and environmental health health protection and the promotion of public health or environmental health. including but not limited to public health administration and support services\, maternal and child health\, communicable disease control\, surveillance and epidemiology\, food protection\, solid waste management\, wastewater management and safe drinking water management. They include the agenda\, notices\, and any public materials distributed at the meeting. and the actual minutes of proceedings of special and regular meetings of the local Boards of Health.",Retain permanently,Public,
7025,Morgan County (Utah). County Commission,Minutes,1862-,Chronological by date of meeting.,"These are minutes of regular and special meetings of the county commissioners. They are used to document the actions and decisions of the commission. County commission minutes record the appointments of county officials; the receipt of citizen's petitions; the adoption of annual budgets; the review of tax receipts and rates; and the discussions of public services such as roads\, water\, sewage\, police and fire protection. These minute books include the time and place of the meeting\, names of commissioners present and absent\, summary of the proceedings and decisions made by the board.",Retain permanently,Public,20 microfilm reels
83799,Kane County (Utah). County Commission,Minutes,1864-,Chronological by date of meeting.,"The minutes record the actions of the county commission (known during the territorial period as the county court)\, the governing body of the county. The court was authorized to manage all county business and county property. This included auditing all claims against the county. The members authorized salaries and the purchase of supplies and services. They levied property taxes for county purposes and served as a board of equalization. The members created election precincts\, road districts\, and school districts and appointed superintendents of such districts. They also appointed other county officials and set their salaries. The court located sites and oversaw the erection of public buildings. Business licenses\, particularly liquor licenses were obtained through the commission. The Kane County Commission has been particularly concerned with road maintenance and management\, and land management issues. The county managed grazing rights until the 1950s\, and has more recently been involved,in the management of the Grand Staircase Escalante National Monument.",Retain permanently,Public,7 microfilm reels
84226,Washington County (Utah). County Commission,Minutes,1856-,Chronological by date of meeting.,"These are minutes of regular and special meetings of the county commissioners. They are used to document the actions and decisions of the commission. County commission minutes record the appointments of county officials; the receipt of citizen's petitions; the adoption of annual budgets; the review of tax receipts and rates; and the discussions of public services such as roads\, water\, sewage\, police and fire protection. These minute books include the time and place of the meeting\, names of commissioners present and absent\, summary of the proceedings and decisions made by the board.",Permanent. Retain until administrative need ends,Public,13 microfilm reels
14656,Morgan County (Utah). Library,Board minutes and bylaws,1967-,Chronological,"These are the official minutes of regular and special meetings of the County Library Board of Directors. They are used to document the actions of the board. They include the agenda\, dates and times meetings convened and adjourned\, board members present and excused\, and a summary of the proceedings of meetings\, including motions\, votes\, discussions\, official actions\, and decision.",Retain permanently,Public,1 microfilm reel
29841,Children's Aid Society of Utah,Board minutes,1910-2009,Chronological by meeting date.,"Approved minutes of an open meeting are the official record of the meeting of a public body. Contained in or with the minutes shall be the substance of all matters proposed\, discussed or decided and votes taken (Utah Code 52-4-203(2014)). This includes the agenda\, notices\, and any public materials distributed at the meeting.",,Private,4.65 cubic feet
29900,Governor. Office of Management and Budget. Free Market Protection and Privatization Policy Board,Board meeting records,1989-2019.,Chronological.,"These records document the open and public meetings of the Free Market Protection and Privatization Policy Board\, originally known as the Privatization Policy Board. Records include meeting minutes\, public materials\, and related records. The Privatization Policy Board existed under Utah Code 63I-4a-202 (2013)\, which was repealed in its entirety in 2019 by House Bill 387.",Permanent. Retain until administrative need ends,Public,
29968,Taylorsville (Utah),City Council meeting minutes,2010-2019,Chronological by meeting date.,"These records document the regular\, special\, and emergency meetings of the Taylorsville City Council\, as required by Utah Code 52-4-203(2018). These minutes include: the date\, time and place of the meeting; the names of members present and absent; the substance of all matters proposed\, discussed\, or decided\, and a record\, by individual member\, of votes taken; and any other information that any member requests be entered in the minutes. Minutes are also required to be kept for all closed meetings in accordance with Utah Code 52-4-204(2018) and can include: the date\, time and place of the meeting; the names of all others present except when such disclosure would infringe on the confidence necessary to fulfill the original purpose of closing the meeting.",Retain permanently,Public,1.60 cubic feet
30008,Taylorsville (Utah),Taylorsville Planning Commission meeting minutes,1996-,Chronological by meeting date.,"These records document the activities of the Taylorsville Planning Commission; records include who was present at the meetings\, where and when the meetings took place\, substance of what was discussed and decisions of the commission.",Retain permanently,Public,1.75 cubic feet
30024,Division of Archives and Records Service,Records Management Committee meeting minutes and materials,2019-,Chronological,"These records document the meetings of the Records Management Committee\, which reviews and determines whether to approve submitted retention schedules and makes recommendations to governmental entities regarding their management of records\, per Utah Code 63A-12-113(2019). Information includes agendas\, meeting minutes\, and meeting materials distributed to committee members and the public.",Permanent. Retain for 7 year(s),Public,
12756,Board of Education. Office of Education. Strategic Planning Section,Serve America committee files,1992-2015.,Chronological,"These records document Utah's grant proposal to the federal Commission on National and Community Service. In 1992\, Utah began participation in the commission's program\, which makes funds available to local schools (public or private) to develop and implement community service programs. Information includes a list of the local Serve America Committee members\, a limited amount of correspondence among committee members\, and minutes of this committee's meetings. The grant proposal indicates the proposal title (I.O.U.--""I Owe Utah"")\, a brief summary of the proposal\, identification of the lead agency (governor's office)\, staff contact at the Utah State Office of Education\, amount of funds requested\, population expected to participate\, anticipated,clientele\, a detailed narrative discussion of the project\, and a directory of committee members. The committee directory includes the names of members along with their organizational affiliation\, address\, and phone numbers. Minutes include an agenda\, names of people present\, and a summary of the discussions at the meeting. These records are maintained in the same binder as the Serve America workshop files\, series 12755.",Permanent. Retain for 3 year(s) after end of project or program,Public,
12941,Board of Education. Office of Education. Division of Instructional Services,Staff meeting minutes,1992-2015.,Chronological by meeting date,"Instructional Services has semi-monthly staff meetings\, including the associate superintendent and the coordinators within Instructional Services. These minutes document the people present at the meeting\, date of meeting\, items discussed\, and the decisions made or directives issued there.",Permanent. Retain for 5 year(s),Public,
12999,Board of Education. Office of Education. Division of Business and Operations,Staff meeting minutes,ca._1896-2015.,Chronological by meeting date,"These minutes document the people present at the Utah State Office of Education's staff meetings\, dates of meetings\, items discussed\, and the decisions made or directives issued there.",Permanent. Retain for 5 year(s),Public,
13871,Utah Advisory Council on Intergovernmental Affairs,Governor's advisory council on inter-governmental affairs records,1985-1987.,Chronological,"Records created by an official committee or board\, including advisory committees\, relating to executive establishment\, organization\, membership\, and policy. Includes agenda\, meeting minutes\, final reports\, and related records documenting the accomplishments of official boards and committees. May include audio and video recording.",,Public,
14795,Department of Community and Culture. Division of Business and Economic Development. Business Development Program,Defense Conversion Team minutes,1993-2005.,Chronological,"These minutes\, agenda\, and any related documents of the quarterly meetings of the Defense Conversion team document the team\, its conclusions\, and recommendations. Information includes names of persons present\, dates of meetings\, items considered\, and decisions or conclusions reacher. This entity replaced the Aerospace Council.",Permanent. Retain for 5 year(s),Public,
14803,Division of Business and Economic Development. Business Expansion and Retention Program,Information Technology Task Force minutes,1990-1991.,Chronological,"These minutes\, agenda\, and related documents of the quarterly meetings of the Information Technologies Task Force document the task force and its conclusions or recommendations. Information includes names of persons present\, meeting dates\, items considered\, and decisions or conclusions reached.",Permanent. Retain for 5 year(s),Public,
14805,Department of Community and Culture. Division of Business and Economic Development. Business Development Program,Industry Clusters Task Force minutes,1994-2015.,Chronological,"These minutes\, agenda\, and related documents of the monthly meetings of the Industry Clusters Task Force document the task force and its conclusions or recommendations. Information includes names of persons present\, dates of meetings\, items considered\, and decisions or conclusions reached.",Permanent. Retain for 3 year(s),Public,
14877,Department of Health. Office of Administration,Health Data Authority records,1990-1994.,Alphabetical by subject,"These records document the history and decision making process of the Health Data Authority (HDA). The HDA reviewed information relating to the Health Department and made recommendations for Department projects. Information includes meeting minutes\, reports\, and related records which detail the accomplishments of the HDA.",,Public,
16163,Department of Health and Human Services. Division of Juvenile Justice and Youth Services,Administrative correspondence,1980-,Chronological,This is a record of administrative correspondence for all management staff. Content ranges from a wide variety of subject matter.,,Public,
19313,Centennial Commission (1947),Minutes,1939-1948.,Chronological,"This series is made up of minutes recorded at meetings of the Utah Centennial Commission\, created in 1939 to commemorate the advent of the pioneers into the Salt Lake Valley. These typewritten minutes are an official record of meetings of the commission and the executive committee. Typical entries note the date\, time meeting convened and adjourned\, and location of the meeting as well as the names of commission members in attendance or absent. Also recorded are the nature of the business discussed\, plans presented\, suggestions made\, and actions taken (motions made\, votes taken\, decisions made\, assignments made\, etc.). In some cases a meeting agenda and notification letters are included.",,Public,1.20 cubic feet 1 microfilm reel
19319,Centennial Commission (1947),Community beautification photographs and articles,1939-1948.,"Alphabetical by city name, thereunder photographs and accompanying feature articles appear in the order in which they are listed in the picture legend.","This series is made up of black and white photographic prints from fifteen Utah communities in ten counties\, a picture legend (photo captions) describing the photos from each town\, and carbon copies of newspaper articles written to support and stimulate community beautification and planning activities throughout the state. This series of pictures and stories by writer-photographer Chester H. Spink highlights the best examples of beautification work and planning found in individual communities and addresses specific beautification problems existing in each county\, singling out ""prominent eyesores\,"" and suggesting where improvements should be made. A series of three to five articles about each community was prepared for twenty-six separate county newspapers.",,Public,
19320,Centennial Commission (1947),Seal design competition entries,1946.,Alphabetical by the contest entrant's surname,"This series is made up of original entries submitted in a competition for a design to be selected as a seal for use by the Utah Centennial Commission. Included with some of the proposed seal designs are the cover letters and explanations of the artwork submitted in a contest sponsored by Utah Covered Wagon Days\, Inc. Open to Utah residents only\, the competition attracted approximately 70 designs from some 40 individuals throughout the Beehive State. The official seal was used on certificates and decorative street banners where a clear-cut\, easily reduced official design was wanted. A fee was charged for the privilege of using the seal on articles which were to be sold. The commission later contracted with a professional artist for a second design to more adequately express the spirit and meaning of the centennial observances. This alternate rendering became the official centennial emblem.",,Public,
20673,Department of Human Services. Division of Administrative Services,Monitoring panel stakeholder interview tapes,1993-1995.,"Alphabetical by surname, thereunder chronological by year.","These records document recordings of interviews that were conducted from 1995 to 1997 with individuals involved in the David C. vs. Michael Leavitt\, et. al.\, lawsuit. Many of the interviews were conducted with employees of the Division of Child and Family Services.",,Public,
20829,Department of Human Services. Division of Administrative Services,Court documents (David C. vs. Michael Leavitt: Case No. 206C),1993-1995.,"Numerical by day, month, and year.","These records document motions offered by both plaintiffs and defendants in the United States District Court\, District of Utah\, regarding the David C. vs. Michael Leavitt lawsuit. Information includes court documents\, motions\, and some correspondence.",,Public,
21781,State Library Division,Utah Public Library Institute for Training records,1986-,Alphabetical by program name,"These records document the Utah Public Library Institute for Training (UPLIFT) program\, which offers continuing education for Utah librarians. Information includes correspondence\, meeting agendas\, programs\, and federal evaluation and summary reports.",Permanent. Retain for 5 year(s),Public,
22898,Health Policy Commission,Commission meeting minutes,1994-2000.,Alphanumerical by meeting date.,"This record series consists of the meeting minutes of the Health Policy Commission. The minutes are a permanent record of the discussion and decisions made by Commission members on topics associated with improving cost of\, access to and quality of health care for the citizens of the State of Utah.",,Public,
24994,Department of Administrative Services. Sports Authority,Board records,1990-2003.,Alphanumerical.,"These records were created by the Utah Sports Authority Board. They relate to the executive establishment\, organization\, membership\, and policies set by the board. Includes agendas\, meeting minutes\, meeting reports\, etc.",,Public,
25135,Insurance Law Revision Commission,Administrative records,1981-1985.,"Arrangement is numerical by file number, and thereunder predominantly in reverse chronological order by year, month, and day.","These records document the essential administrative and drafting functions of the Insurance Law Revision Commission (ILRC) as it recodified Title 31\, Utah Insurance Code between May 1981 and February 1985. Included in this series are correspondence; personnel records; budget statements; procedural guides and frequently used forms; newsletters\, press releases\, and Insurance Department publications; comments solicited from interested parties; reports to the state legislature; references pertinent to specific topical issues; and miscellaneous data and notes compiled to facilitate the drafting process. The records address\, in great detail\, the extent of and capacity in which numerous specific individuals were involved with the project; the basic financial operations of the commission\, its members and staff in their official duties; the concerns and interests of both commission members\, drafters\, and interested outside parties as regarded specific sections and issues of the proposed code;,and pertinent local issues situated in their broader national context. The commission's administrative offices were provided\, in part\, by the Department of Insurance\, and together with the Office of Legislative Research and General Counsel\, they provided staff assistance to the commission during a portion of its existence. This series contains the correspondence of Michael O. Leavitt as a member of the commission prior to his election to the Governor's Office in 1993.",,Public,4.00 cubic feet 4 microfilm reels
25912,"Department of Natural Resources. Division of Forestry, Fire and State Lands",Arbor Day Committee minutes,1987-,Chronological by calendar year,"The Division of Forestry\, Fire and State Lands commemorates National Arbor Day by holding annual Arbor Day celebrations. The Division organizes a state celebration\, usually held somewhere in the Salt Lake Valley\, and several regional celebrations at other locations throughout the state. The Arbor Day Committee\, which sponsors these celebrations\, is typically made up of Division employees and representatives of Red Butte Gardens\, Tree Utah\, and the Utah Society for Environmental Education. Arbor Day Committee minutes document committee discussions and decisions regarding locations for the celebrations\, solicitation of sponsors\, arrangements for speakers\, and information about the rules for the annual Arbor Day poster contest.",Permanent. Retain for 10 year(s),Public,
26411,Board of Pardons and Parole,Final hearing results,1970-,Chronological by date of hearing,"This series contains the weekly postings of hearing and review results (decisions) finalized by the board. It also contains the results calendars. The hearing and review results document the following types of hearings: original\, parole violations\, pardons\, transfers\, administrative\, etc. Their purpose is to determine inmate parole\, transfer\, release and other actions. The calendars are a daily log which list inmate names and numbers\, board participant names\, hearing times\, and most importantly\, the tape count for each hearing. Tape counts serve as finding aids for the original hearing tapes. (Series 14829).,Records created by an official committee or board\, including advisory committees\, relating to executive establishment\, organization\, membership\, and policy. Includes agenda\, meeting minutes\, final reports\, and related records documenting the accomplishments of official boards and committees. May include audio and video recording.",Permanent. Retain for 15 year(s),Public,
26482,Department of Cultural and Community Engagement. Division of Arts and Museums,Inventory study committee records,2006-,Chronological,"This series contains records created by the advisory committee assigned to research\, design\, and plan a proposed inventory of state-owned or held works of art. The purpose of the committee was to study a comprehensive\, electronic inventory; a publicly accessible and researchable Internet site of electronic images and inventory information; and program maintenance and tracking. Series information may include meeting minutes\, research materials\, notes\, and reports\, etc.",Permanent. Retain for 4 year(s) after completion of publication or report,Public,
80400,Board of Corrections,Minutes,1904-1983.,Chronological.,"These records were created during staff meetings of the former Board of Corrections and contain discussions of policy issues important to the Utah State Prison and the state's criminal justice system. The records include correspondence between board members\, summaries of discussions\, and decisions reached.",,Public,2 microfilm reels
84060,Department of Workforce Services. Legal Services,Board of Review minutes and decisions,i 1949-2010.,Chronological,"This record documents\, in summary form\, the proceedings of Employment Security's Board of Review hearings on cases appealed from the Appeals Referee and the Board's decisions regarding those cases. The minutes contain the name\, social security number and case numbers of cases reviewed by the Board; Board of Review date; and Board members. The decision rendered by the Board of Review contains information regarding summary action taken at lower level of appeal; the Board's action; and\, in some instances\, the reasoning for such action\, as well as the name\, social security and case numbers\, employer's name (if applicable)\, and dates of unemployment compensation eligibility or denial. The purpose of this record is to document the,decisions made by the Board of Review on unemployment insurance appeals to the Board of Review and for reference when similar cases arise. Prior to 1973\, the decision was included as part of the minutes; after 1973 a separate copy of the decision was included in this file.",Retain permanently,Private,
19613,Duchesne County (Utah). Planning and Zoning Department,Planning history files,1960-,Alphabetical by applicant's name,"These minutes document all meetings of the Board of Adjustment. The board consists of ""five members and whatever alternate members that the chief executive officer\, with the the consent of the legislative body\, considers appropriate"" (UCA_ 17-27-701(2)_(1995)). The duties of the Board of Adjustment are to hear and decide on ""appeals from zoning decisions applying the zoning ordinances; special exceptions to the terms of the zoning ordinance; and variances from terms of the zoning ordinance"" (UCA_ 17-27-703(1) (1995)). The minutes are used to document requests\, discussions\, and decisions of the Board.",Permanent. Retain until administrative need ends,Public,
25894,Price School District (Utah),Board Minutes,1894-1910.,Chronological by date,"These are the minutes of regular\, special\, and emergency meetings of official district committees\, boards\, and task forces. They may also include an official agenda. See Internal committee records",,Public,1 microfilm reel
454,Secretary of State,College board of trustees minutes,1965-1969.,Alphanumerical.,Includes board of trustees minutes and budget reports for Weber State and Southern Utah State colleges.,,Public,
647,Public Service Commission,Business regulation commission minutes,1941-1949.,Alphanumerical,"Records created by a committee or conference\, including advisory committees\, relating to executive establishment\, organization\, membership\, and policy. Includes agenda\, meeting minutes\, final reports\, and related records documenting the accomplishments of official boards and committees. May include audio and video recordings if minutes are not taken.",,Public,
1189,Department of Publicity and Industrial Development,Minute books,1941-1949.,Alphanumerical,"Minutes of open and closed committee and board meetings as required by UCA 52-4-7.5(2009)\, et seq. ""Written minutes shall be kept of all open meetings"" UCA 52-4-7 (2009). May include agenda\, meeting minutes\, transcripts\, and other supporting documentation.",,Public,
1458,Supreme Court,Minutes,1861; 1943-1945.,Chronological.,"Brief summary of court activities on a given day.,Minutes of open and closed committee and board meetings as required by UCA 52-4-203 (2014)\, et seq. ""Written minutes shall be kept of all open meetings"" UCA 52-4-203 (2013). May include agenda\, meeting minutes\, transcripts\, and other supporting documentation.",,Public,
2429,Board of Equalization and Assessment,Minute books,1892-1930.,Chronological by meeting date.,"Minutes of open and closed committee and board meetings as required by UCA 52-4-203 (2014)\, et seq. ""Written minutes shall be kept of all open meetings"" UCA 52-4-203 (2013). May include agenda\, meeting minutes\, transcripts\, and other supporting documentation.",,Public,4.20 cubic feet
2953,Utah. Department of Social Services,Minutes,1967-1975.,Alphanumerical,"This series contains minutes from assorted councils and committees operating under the direction of the Department of Health and Welfare\, including the Coordinating Council and the Comprehensive Health Planning Advisory Committee.",,Public,
3296,Legislature,Minutes,1977.,Alphanumerical.,Local government commission surveys and reports.,,Public,1 microfilm reel
11948,Board of Medical Examiners,Minutes,1892-1921.,Chronological.,"Handwritten volume recording the minutes of the Board of Medical Examiners. Board was organized in 1892 to regulate the practice of medicine\, including the examination and licensing of physicians.",,Public,1 microfilm reel
12788,Legislature,Investigatory committee minute book,1899.,Chronological.,This book records the minutes of a joint house and senate committee formed to investigate charges against one of the candidates for the U.S._Senate.,,Public,
12955,Board of Education,Strategic Planning Commission records,1987-1988.,Variable within each binder.,"Records created by a committee or conference\, including advisory committees\, relating to executive establishment\, organization\, membership\, and policy. Includes agenda\, meeting minutes\, final reports\, and related records documenting the accomplishments of official boards and committees. May include audio and video recordings if minutes are not taken.",,Public,
17849,Price (Utah). City Court,Minute books,1940-1983.,,These minute books document the municipal justice system.,,Public,
23867,Utah Symphony Board of Directors,Minutes,1940-1953.,Chronological,"This series contains meeting minutes and bylaws from the Utah State Symphony Orchestra Association Board and its various sub-committees. The minutes include discussion about musician salaries\, guest artists\, music selection\, corporate support\, and various budgetary items.",,Public,0.20 cubic foot
24311,Governor's Advisory Council on Community Affairs,Minutes,1969-1984.,Chronological by meeting date.,"Minutes of open and closed committee and board meetings as required by UCA 52-4-7.5(2000) et seq. May include agenda\, meeting minutes\, transcripts\, and other supporting documentation.",,Public,
26974,Department of Human Services. Foster Care Citizen Review Board Steering Committee,Minutes,1993-2008.,Chronologic,"These are the minutes of the Foster Care Citizen Review Board Steering Committee from its inception in 1993 until the agency closed in 2008. Pursuant to UCA 52-4-7.5)\, et seq.\, written minutes shall be kept of all open meetings. Records may include agenda\, meeting minutes\, transcripts\, and other supporting documentation.",,Public,
22857,Cache County (Utah). Mendon School District,Board of Trustees minutes,1892-1908.,Chronological,"These are minutes of regular and special meetings of the Board of Trustees. They are used to document the actions and decisions of the Board. Discussions surrounded hiring of teachers and salaries\, appropriations for school care and supplies\, elections of trustees\, and compensation for services. These minute books include the date and place of meeting\, board members absent and present\, summary of proceedings and decisions made by the board.",,Public,
17607,Snowville (Utah),Snowville Land & Water Company minutes,1950-1969.,Chronological,"These are the minutes of regular\, special\, and emergency meetings of official municipal committees\, boards\, and task forces. UCA 52-4-7(1) (2009) requires that written minutes be kept of all open meetings. These minutes shall include: ""the date\, time and place of the meeting; the names of members present and absent; the substance of all matters proposed\, discussed\, or decided\, and a record\, by individual member\, of votes taken; the names of all citizens who appeared and the substance in brief of their testimony; and any other information that any member requests be entered in the minutes."" Minutes are also required to be kept for all closed meetings in accordance with UCA 52-4-7(2) (2010) and to include: ""the date\, time and place of the meeting; the names of all others present except when such disclosure would infringe on the confidence necessary to fulfill the original purpose of closing the meeting."" They may also include an official agenda. (See also Internal committee records).",Retain permanently,Public,1 microfilm reel
23386,Brigham City (Utah). Traffic Advisory Board,Minutes,1962-1972.,Chronological,"These are the minutes of the traffic advisory board which gave advice to the Brigham City mayor and city council on roads\, traffic safety\, crosswalks\, traffic signals\, speed limits\, etc. Minutes include date and time held\, members present\, and summary of topics discussed.",,Public,
24600,Enterprise (Utah),Minutes of organization of company to build little pine valley dam,1893.,Chronological.,These are the minutes of a meeting to organize a company to build Little Pine Valley Dam. The originals are in the custody of city of Enterprise.,,Public,
28476,Tooele (Utah),Tooele Memorial Center Committee minutes,1945-1946.,Chronological by meeting date.,"These are the minutes of regular\, special\, and emergency meetings of official municipal committees\, boards\, and task forces. UCA 52-4-7(1) (2009) requires that written minutes be kept of all open meetings. These minutes shall include: ""the date\, time and place of the meeting; the names of members present and absent; the substance of all matters proposed\, discussed\, or decided\, and a record\, by individual member\, of votes taken; the names of all citizens who appeared and the substance in brief of their testimony; and any other information that any member requests be entered in the minutes."" Minutes are also required to be kept for all closed meetings in accordance with UCA 52-4-7(2) (2010) and to include: ""the date\, time and place of the meeting; the names of all others present except when such disclosure would infringe on the confidence necessary to fulfill the original purpose of closing the meeting."" They may also include an official agenda. (See also Internal committee records).",,Public,
23160,Orem (Utah). City Manager,Redevelopment Agency meeting tape recordings,1994-,Chronological by date of meeting,"These are audio recordings of Redevelopment Agency meetings which are documented in records series 23014\, Planning Commission resolutions. The recordings are used in preparing meeting minutes and as a means of verifying details of the proceedings leading up to the resolutions.",Retain for 3 year(s) after approval of minutes,Public,
24489,Clearfield (Utah). City Council,City Council regular and work session recordings,1985-,Chronological,"These are the tape recordings of the proceedings of regularly scheduled\, special and emergency municipal meetings. They are used to create the official minutes. UCA 52-4-7 requires that ""written minutes shall be kept of all open meetings"" and that they ""shall be available within a reasonable time after the meeting."" UCA 52-4-7.5(2)(a) (1997) requires that ""if a public body closes a meeting . . . for any other purpose than to discuss the deployment of security personnel\, devices\, or systems\, the public body shall either tape record the closed portion of the meeting or keep detailed written minutes that disclose the content of the closed portions of the meeting.""",Retain for 3 year(s) after approval of minutes,Public,
10207,Clearfield (Utah). Public Works Department,Board of Appeals and Examiners minutes,1987.,Chronological,These are the minutes of the proceedings of regular and special meetings of the Board of Appeals and Examiners. The Board is entrusted with the right to waive requirements of the building code. They are used in the determination of alternate methods or interpretations of the Uniform Building Code. The minutes are arranged chronologically.,,Public,
9587,Aurora (Utah),City Council minutes,1914-1989.,Chronological by date of meeting.,"This series consists of microfilm of minutes kept by the Aurora City Council. The records prior to 1982 are Town Board Minutes. This series documents the decision making process of the municipal council of Aurora\, providing a historical record of the decisions of the municipal government and\, consequently\, a history of the major events in the community. The minutes include information such as the names of the persons present at the meeting; time\, date\, and place of meeting; roll call vote results; lists of expenditures; motions made; and decisions made by the municipal government. Topics include approval of payment of bills\, approval of budgets\, approval of appointments to municipal jobs\, proposed ordinances\, provision of public works\, and any other matter of immediate concern to the community. Additional documents\, primarily correspondence with the Utah Road Commission\, are inserted into the volumes.",,Public,4 microfilm reels
24488,Clearfield (Utah). City Council,City Council closed meeting tapes,1995-2002.,Chronological by date of meeting,"These are tapes recordings of the proceedings of closed city council meetings for the purpose of (1) discussing the deployment of security personnel\, devices\, or systems\, (2) discussions of the character\, professional competence\, or physical or mental health of an individual\, (3) strategy sessions to discuss collective bargaining\, (4) strategy sessions to discuss pending or reasonably imminent litigation\, (5) strategy sessions to discuss the purchase\, exchange\, or lease of real property when public discussion of the transaction would disclose the appraisal or estimated value of the property under consideration or prevent the public body from completing the transaction on the best possible term\, (6) strategy sessions to discuss the sale of real property\, and (7) investigative proceedings regarding allegations of criminal misconduct. (UCA 52-4-5(2002)",Permanent. Retain for 1 year(s),Protected,
11861,Farmington (Utah),Planning Commission minutes,1952-1977.,Chronological,These minutes are of meetings and hearings held by the Planning Commission. This commission decides on matters concerning zoning and master plan considerations.,,Public,
23357,Honeyville (Utah),Planning and zoning commission minutes,1978-1999.,Chronological,"These are minutes of meetings and hearings held by the planning commission. ""Each municipality may enact an ordinance establishing a planning commission"" (UCA 10-9-201(1)(a)(1997)). A municipal planning commission shall ""prepare and recommend a general plan and amendments to the general plan; recommend zoning ordinances and maps\, amendments to zoning ordinances and maps; administer provisions of the zoning ordinance; recommend subdivision regulations and amendments to those regulations; recommend approval or denial of subdivision applications; advise the legislative body of matters as the legislative body directs; hear or decide any matters that the legislative body designates\, including the approval or denial of\, or recommendations to approve or deny\, conditional use permits; exercise any other powers that are necessary to enable it to perform or function\, or delegated to it by the legislative body"" (UCA 10-9-204 (1997)).",,Public,
22403,Newton (Utah),Library board minutes,1998-,Chronological,"These are the official minutes of regular and special meetings of the City Library Board of Directors. They are used to document the actions of the board. They include the agenda\, dates and times meetings convened and adjourned\, board members present and excused\, and a summary of the proceedings of meetings\, including motions\, votes\, discussions\, official actions\, and decision. Also includes scrapbook items.",Retain permanently,Public,1 microfilm reel
29643,Department of Agriculture and Food. Conservation Commission,Conservation districts meeting minutes,2006-,Chronological by fiscal year.,"These records support the Conservation Commission's function to prescribe uniform recordkeeping procedures for conservation districts within Utah\, and to coordinate conservation activities and programs of state agencies\, as detailed in Utah Code 4-18-105(2017). These records also support each conservation district in its mandate to investigate\, research\, and implement solutions regarding soil erosion\, water pollution\, and other environmental issues\, as detailed in Utah Code 17D-3-103(2008). Contained in or with the minutes is the substance of all matters proposed\, discussed or decided and votes taken (Utah Code 52-4-203(2017))\, including the agenda\, notices\, and any public materials distributed at the meeting.",Permanent. Retain for 3 year(s),Public,3.00 cubic feet
29650,Alianza Academy (Utah),Board governance records,2010-,"Chronological, thereunder alphabetical.","These are board records used to monitor compliance of the school in relation to the charter\, board policy\, and state and federal laws (Utah Code 51-2a-201(1)(2017)). Records include board minutes\, organizational files\, and policies.",Permanent. Retain for 50 year(s),Public,
14044,School and Institutional Trust Lands Administration,School and Institutional Trust Lands Advisory Board files,1993-1994.,Alphabetical by subject,"The School and Institutional Trust Lands Advisory Board created these records to help the Board develop its legislative proposal of 13 December 1993 which prefaced H.B._250 - ""School and Institutional Trust Lands Management Act"". This act separated the Division of State LAnds and Forestry under the Department of Natural Resources into the Division of Sovereign Lands and Forestry and Institutional Trust Lands Administration. Information includes minutes\, correspondence\, draft and enrolled copies of legislative bills\, news releases\, news articles\, and acts and titles (statutes).",Permanent. Retain for 3 year(s),Public,
83864,Carbon County (Utah). County Commission,Minutes,1894-,Chronological by meeting date.,"Approved minutes of an open meeting are the official record of the meeting of a public body. Contained in or with the minutes shall be the substance of all matters proposed\, discussed or decided and votes taken (Utah Code 52-4-203(2014)). This includes the agenda\, notices\, and any public materials distributed at the meeting.",Retain permanently,Public,3 microfilm reels
29777,Heber City (Utah),Planning commission meeting minutes,1975-,Chronological by meeting date.,"These records are the approved minutes of the Heber City Planning Commission and are the official record of the meeting of a public body. They contain the substance of all matters proposed\, discussed or decided and votes taken (Utah Code 52-4-203(2014)). These records include the agenda\, notices\, and any public materials distributed at the meeting.",Permanent. Retain until administrative value has been met,Public,
10216,Duchesne County (Utah). County Commission,Minutes,1914-,Chronological by date of meeting.,"Minute books of the county commission\, the governing body of the county\, while managing all county business and property\, including budgeting\, equipment purchasing\, and auditing; use of county lands; districting for schools\, roads\, voting\, drainage\, etc.; taxing\, specifically acting as an ex-officio board of equalization; business licensing; arranging for the construction of roads\, public buildings\, etc.; contracting for services; supervising the conduct and payment of all county personnel; providing for basic health care\, public safety\, and care of the indigent; canvassing election returns and appointing certain officials; incorporating municipalities; and by the 1960s\, zoning and planning. All these activities are noted in the minutes. The day's entries are prefaced by the date\, names of those present\, and where and when they met.",Retain permanently,Public,6 microfilm reels
13890,Uintah County (Utah). County Commission,Minutes,1880-,Chronological by meeting date.,"These are minutes of regular and special meetings of the county commissioners. They are used to document the actions and decisions of the commission. County commission minutes record the appointments of county officials; the receipt of citizen's petitions; the adoption of annual budgets; the review of tax receipts and rates; and the discussions of public services such as roads\, water\, sewage\, police and fire protection. These minute books include the time and place of the meeting\, names of commissioners present and absent\, summary of the proceedings and decisions made by the board.",Retain permanently,Public,8 microfilm reels
84180,Utah County (Utah). County Commission,Minutes,1851-,Chronological by meeting date.,"These are minutes of regular and special meetings of the county commissioners. They are used to document the actions and decisions of the commission. County commission minutes record the appointments of county officials; the receipt of citizen's petitions; the adoption of annual budgets; the review of tax receipts and rates; and the discussions of public services such as roads\, water\, sewage\, police and fire protection. These minute books include the time and place of the meeting\, names of commissioners present and absent\, summary of the proceedings and decisions made by the board.",Permanent. Retain until administrative need ends,Public,1.35 cubic feet
13462,Springville (Utah),Library board minutes,"1921-1952, 1966-",Chronological,"These are the official minutes of regular and special meetings of the County Library Board of Directors. They are used to document the actions of the board. They include the agenda\, dates and times meetings convened and adjourned\, board members present and excused\, and a summary of the proceedings of meetings\, including motions\, votes\, discussions\, official actions\, and decision.",Retain permanently,Public,2 microfilm reels
29831,Department of Transportation. Towing Advisory Board,Open meeting minutes and public materials,2017-2019.,Chronological by meeting date.,"These records are minutes\, handouts\, and similar recordings created and used by the Towing Advisory Board.",Permanent. Retain for 1 year(s),Public,
29863,Spring City (Utah),Planning and Zoning Committee minutes,1995-2014,Chronological by meeting date,"Approved minutes of an open meeting are the official record of the meeting of a public body. Contained in or with the minutes shall be the substance of all matters proposed\, discussed or decided and votes taken (Utah Code 52-4-203(2014)). This includes the agenda\, notices\, and any public materials distributed at the meeting. (GRS-1709)",,Public,0.55 cubic foot
29893,Ogden (Utah). City Council,Water Works Committee minutes,1908-1910,Chronological by meeting date.,"Approved minutes of an open meeting are the official record of the meeting of a public body. Contained in or with the minutes shall be the substance of all matters proposed\, discussed or decided and votes taken (Utah Code 52-4-203(2014)). This includes the agenda\, notices\, and any public materials distributed at the meeting.",,Public,1 microfilm reel
84227,Davis County (Utah). County Commission,Minutes,1852-,Chronological by date of meeting.,"These minute books record the actions of the county commission\, the governing body of the county. The commission (known during the territorial period as the county court) was authorized to manage all county business and property. This includes budgeting\, equipment purchasing and auditing; use of county lands; districting for schools\, roads\, voting\, drainage\, etc.; taxing\, specifically acting as an ex-officio board of equalization; business licensing; arranging for the construction of roads\, public buildings\, etc.; contracting for services; supervising the conduct and payment of all county personnel; providing for basic health care\, public safety\, and care of the indigent; canvassing election returns and appointing certain officials; incorporating municipalities; and by the late 1940s\, zoning and planning.",Retain permanently,Public,14 microfilm reels
29980,Department of Environmental Quality. Water Quality Board,Water Quality Board meeting minutes and materials,1991-,Chronological.,"These records are minutes summarizing Water Quality Board meetings pertaining to programs to prevent\, abate\, or control water pollution\, to establish standards of water quality in the state; to approve or deny permits to discharge pollution; and to engage in other activities designed to control water pollution. Records include the time and place of the meeting\, attendees\, issues discussed\, and decisions made.",Permanent. Retain for 1 year(s),Public,1.00 cubic foot
30016,Taylorsville (Utah),Redevelopment Agency meeting minutes,2001-,Chronological.,"These records document the discussions of\,and actions taken by\, the Taylorsville Redevelopment Agency\, and can include information about public investment in land\, housing and economic development.",Retain permanently,Public,
29957,Heber City (Utah),Council meeting minutes index cards,1952-1997.,Alphabetical by topic.,,,Public,0.40 cubic foot
17489,Cedar County (Utah). County Court,Deeds and minutes,i 1857-1862.,Chronological by date of meeting.,"This minute book records the actions of the county court\, the governing body of the county equivalent to a county commission. The court was authorized to manage all county business and county property. This included taxation and auditing all claims against the county. They created election precincts\, road districts\, and school districts and appointed superintendents of such districts. They also appointed other county officials such as the assessor/collector and water masters. Liquor licenses\, herd grounds\, timber rights\, and water rights were all obtained through the county court. All these activities are noted in the minutes.,These are minutes of regular and special meetings of the county commissioners. They are used to document the actions and decisions of the commission. County commission minutes record the appointments of county officials; the receipt of citizen's petitions; the adoption of annual budgets; the review of tax receipts and rates; and the discussions of public services such as roads\, water\, sewage\, police and fire protection. These minute books include the time and place of the meeting\, names of commissioners present and absent\, summary of the proceedings and decisions made by the board.",,Public,0.20 cubic foot 1 microfilm reel
30137,Mountainland Association of Governments (Utah),Meeting minutes,1980-,Chronological.,These records are the meeting minutes and supplementary materials for the Mountainland Association of Governments. May include closed portions and recordings.,Retain permanently,Public,
24307,Governor's Office. Emergency Relief Administration,Governor's Emergency Drought Relief Committee correspondence,1934-1936.,"Chronological by year, month, and day.","This series contains State Engineer\, T. H. Humphery's correspondence relating to his duties as a member of the Governor's Emergency Drought Relief Committee. Governor H. H. Blood appointed the four member committee in May 1934 to review all drought relief project applications and allocate funds for approved projects. Most of Mr. Humphery's communications concern requests for the review of proposed water development or conservation projects; conferences with supervising field engineers on the status of approved projects; concern over the environmental consequences of specific projects; and contract negotiations relating to the legal right and use of water allotments. Brief discussion of the history and explanation of Governor Blood's efforts to secure federal drought relief funds is also included. Various other documents accompany the correspondence including civil case files\, project status reports and work-sheets\, newspaper clippings\, project lists by county\, and project applications.,Records created by an official committee or board\, including advisory committees\, relating to executive establishment\, organization\, membership\, and policy. Includes agenda\, meeting minutes\, final reports\, and related records documenting the accomplishments of official boards and committees. May include audio and video recording.",,Public,0.20 cubic foot
25138,Insurance Code Task Force,Minutes and administrative records,1985-1986.,"Numerical by file number, thereunder chronological by date.","These minutes document the regular and special meetings and activities of the Insurance Code Task Force (ICTF) as it reviewed and amended the draft Title 31A\, Utah Insurance Code (enacted by SB 232\, 1985) before it became active June 1\, 1986. The minutes record the task force's organization and administration\, its review and discussion of particularly troublesome issues and specific code sections\, and its receipt of comments from outside interested parties during its regular public hearings. This series primarily consists of the meeting materials distributed to each member of the task force at its regular meetings. These materials typically include meeting agenda and memos; minutes to the prior meeting; and numerous appendices including: responses to draft amendment assignments made at the prior meeting\, unsubstantial content changes certain to be approved\, and background materials on items to be discussed at the current meeting.,Records created by an official committee or board\, including advisory committees\, relating to executive establishment\, organization\, membership\, and policy. Includes agenda\, meeting minutes\, final reports\, and related records documenting the accomplishments of official boards and committees. May include audio and video recording.",,Public,1.00 cubic foot 2 microfilm reels
25387,Department of Natural Resources. Division of Water Resources,Director's federal agency interaction records,1967-,"Alphabetical by subject, thereunder chronological","These records document the interaction between the Division and federal agencies and national committees with which it shares common interests\, issues and responsibilities. Examples of federal agencies and national committees include the Congress\, the Department of Agriculture\, the Forest Service\, the Corps of Engineers\, the Bureau of Land Management\, Bureau of Reclamation\, Department of Energy and the Central Utah Water Conservancy District (CUP). Examples of national committees include the Western State Water Council\, National Water Commission\, the American Water Resources Association\, the Grand Canyon Trust and the Groundwater Coordinating Council. Records include correspondence\, cooperative agreements\, documentation of actions taken and supporting documentation.",Permanent. Retain for 7 year(s),Public,
25935,Department of Health. Division of Community and Family Health Services,Coalition for Child Injury Prevention records,1994-1996.,Chronological.,"These are the minutes and agenda for the regular and special meetings of the Coalition for Child Injury Prevention. In 1994\, the Coalition was organized by members of the state and local health departments and the SAFE Kids Coalition and was discontinued in 1996. The Coalition's goal was to help prevent childhood injuries and to educate others to the causes of child injuries.",Permanent. Retain for 10 year(s),Public,
27660,Utah Board of Higher Education,Utah System of Higher Education--Academic Affairs,2010-,Numerical,"Records in this series contain budgets\, reports\, histories\, proposals\, etc.\, of academics in the Utah Higher Education institutions. The records are used to develop budget reports\, budget histories\, budget proposals for academic affairs for all Utah System of Higher Education institutions.",Permanent. Retain for 10 year(s),Public,3.00 cubic feet
81282,Department of Cultural and Community Engagement. Division of Arts and Museums,Arts in Education sponsor review working file,i 1977-,Chronological by year,"These case files document the annual application review of AIE sponsors to host artists or performing organizations in residencies and receive matching funds from the Arts Council and National Endowment for the Arts. The files include panel meeting agenda\, minutes\, and materials prepared for panel decisions\, including applications. The applications include names\, addresses\, and telephone numbers of contact people; names of artists or organizations desired (if known); authorization signatures; and dates of proposed residencies. Budget materials\, UAC grant applications to the National Endowment for the Arts\, and some panel minutes related to artist bank applications are inter-mingled in the early files from the program's beginnings.",Permanent. Retain for 1 year(s),Public,2.00 cubic feet
84884,Department of Human Services.$bDivision of Substance Abuse and Mental Health.$bState Hospital,Human rights committee minutes,1984-1998.,Chronological,"This committee focuses on protecting the rights of the patient and ensuring that rights are not being violated or withheld. This committee is comprised of staff\, private citizens and public interest groups. Topics of discussion and issues include the general care and well being of the patient\, patient rights\, and alleged violations of rights. This series includes name of individuals present\, date of meeting and patient information.",Permanent. Retain for 5 year(s),Private,
85165,Department of Public Safety. Regulatory Licensing Bureau,Security Licensing Board minutes,1982-2012.,Chronological,"Records created by committees and official boards. Agenda\, minutes\, final reports\, and related records documenting the accomplishment of official boards and committees.",Permanent. Retain for 3 year(s),Public,
85166,Department of Public Safety. Regulatory Licensing Bureau,Concealed Weapons Board minutes,1982-2012.,Chronological,"Records created by committees and official boards. Agenda\, minutes\, final reports\, and related records documenting the accomplishment of official boards and committees.",Permanent. Retain for 3 year(s),Public,
541,Agricultural Advisory Board,Minute books,1919-,Alphanumerical.,"These are the minutes of regular\, special\, and emergency meetings of official district committees\, boards\, and task forces. They may also include an official agenda. See Internal committee records",Permanent. Retain for 3 year(s),Public,
11274,Capitol Commission,Minutes,i 1909-1916.,Chronological by date.,"The Capitol Commission was authorized\, empowered and directed to cause a suitable design\, together with plans and specifications to be prepared for the erection of a State Capitol upon the Capitol grounds in Salt Lake City. This series contains the minutes of the Utah Capitol Commission's formal meetings and function as a record of members present at meetings\, outside consultants\, expenses incurred by commission members\, rules for the design competition\, discussions about bids and the issuing of contracts\, agreements for expenditures\, and a list of the original cornerstone contents.",,Public,0.20 cubic foot 1 microfilm reel
24938,Salt Lake City School District (Utah),Purchasing committee minutes,1944-1960.,Chronological,"These are the minutes of regular\, special\, and emergency meetings of official district committees\, boards\, and task forces. They may also include an official agenda. See Internal committee records",,Public,
25424,Uintah County School District (Utah),High school faculty minute books,1914-1916; 1930-1935; 1937-1941.,Chronological.,"These are the minutes of regular\, special\, and emergency meetings of official district committees\, boards\, and task forces. They may also include an official agenda. See Internal committee records",,Public,1 microfilm reel
28216,Moab Charter School (Utah),Board Minutes & Policies,2004-,Chronological then alphabetical,"These are the minutes of regular\, special\, and emergency meetings of official district committees\, boards\, and task forces. They may also include an official agenda. See Internal committee records",Retain for 5 year(s),Public,
411,Board of Examiners,Minute books,1896-1927.,Alphanumerical.,"This volume contains the bound\, typewritten minutes of the State Board of Examiners from 18 April 1921-19 December 1927. Topics cover state expenditures from salaries to flour for the Mental Hospital to building construction. Most of the business dealt with was received via letter\, petition\, or claim. Meetings were normally held in the Secretary of State's office.",,Public,2 microfilm reels
1051,Office of Personnel Management,Minute books,1930-1941.,Alphanumerical,"Minutes of open and closed committee and board meetings as required by UCA 52-4-7.5(2009)\, et seq. ""Written minutes shall be kept of all open meetings"" UCA 52-4-7 (2009). May include agenda\, meeting minutes\, transcripts\, and other supporting documentation.",,Public,
1200,State of Utah Memorial Committee,Administrative records,1921-1922.,Chronological.,This series contains minutes from committee meetings and correspondence.,,Public,
2515,Office of Tourism,Meeting minutes,1965-,Alphanumerical,This series contains minutes from agency meetings.,Permanent. Retain until administrative need ends,Public,
2565,Board of Health,Minutes,1967-1969.,Alphanumerical.,Minutes of the meetings of the state board of health.,,Public,
2593,Department of Public Welfare,Administrative records,i 1960-1967.,Alphanumerical.,"Minutes from the joint meetings of the Public Welfare Commission and administration of the Industrial School. There are some minutes of the joint meetings of the Public Welfare Commission and administration of the Training School. Also includes farm plans for the Training School\, the State Hospital\, and the Industrial School.",,Public,
6448,Golden Spike Centennial Commission,Minutes,1967-1969.,Alphanumerical,"Minutes of open and closed committee and board meetings as required by UCA 52-4-203 (2014)\, et seq. ""Written minutes shall be kept of all open meetings"" UCA 52-4-203 (2013). May include agenda\, meeting minutes\, transcripts\, and other supporting documentation.",Permanent. Retain for 1 year(s),Public,
12314,Water and Power Board,Minutes,1958-1967.,Chronological by date.,"Minutes of open and closed committee and board meetings as required by UCA 52-4-7.5(2009)\, et seq. ""Written minutes shall be kept of all open meetings"" UCA 52-4-7 (2009). May include agenda\, meeting minutes\, transcripts\, and other supporting documentation.",,Public,1.00 cubic foot
13906,Department of Natural Resources. Division of Water Rights,South Ogden conservation district minutes book,1969-1972.,none,"Minutes of open and closed committee and board meetings as required by UCA 52-4-7.5(2000) et seq. May include agenda\, meeting minutes\, transcripts\, and other supporting documentation.",,Public,1 microfilm reel
17502,Juvenile Court (Fourth District),Piute County minutes,1907-1911.,chronological,"Minutes of open and closed committee and board meetings as required by UCA 52-4-203 (2014)\, et seq. ""Written minutes shall be kept of all open meetings"" UCA 52-4-203 (2013). May include agenda\, meeting minutes\, transcripts\, and other supporting documentation.",,Exempt,1 microfilm reel
22902,Department of Natural Resources,Minutes,1967-1969.,Chronological by date.,"This series contains minutes from agency meetings with information pertaining to consolidation studies\, budgets\, policies\, finances\, agency organizations and activities\, agenda and resolutions.",,Public,1 microfilm reel
23071,Division of Expositions,Minutes,1906-1990.,Chronological by date.,"This series contains minutes from Division of Expositions (State Fair Association) meetings. The minutes contain information pertaining to agency activities\, agency staff\, fiscal and financial operations\, events\, fairgrounds\, buildings\, contests\, and exhibits. This series also contains judges sheets\, programs\, fair reports\, and publications which were attached to the minutes proper.",,Public,8.00 cubic feet 1 microfilm reel
25400,Department of Health,Olympic health issues planning records,1998-2015.,"Chronological by year, thereunder alphabetical by subject.","These records document the agency's involvement with the Salt Lake 2002 Olympics and ongoing Olympic related activities and programs. Included are the records of the Environmental and Public Health Alliance\, a joint involvement between the agency\, the Department of Environmental Quality and local health departments. The purpose of the Alliance was to prepare the Department of Health and other associated agencies to deal with issues of health\, fitness\, security and epidemiology for the 2002 Olympics. These records document activities and planning meetings\, as well as safety\, security and health issues related to large public gatherings. The agency continues to produce records in this series as it conducts on-going programs and provides consultation services to other entities preparing for future Olympic games. Included are notes to file\, meeting agendas and minutes\, memos\, letters\, reports\, articles\, budget information and other planning information.",,Public,
26345,Sevier County (Utah). Water Commission,Salina Creek Irrigation Company record book,1884-1891.,Chronological.,"This record book contains lists of water rights certificates recorded in 1883. These lists identify names of water share owners\, certificate numbers\, number and value of acres\, and number of water shares owned. The book contains the minutes of the meetings of the board of directors for the irrigation company for 1884-1891. It also includes accounting ledgers for share holders which detail water assessment payments whether satisfied by cash or labor.",,Public,1 microfilm reel
85325,Utah Energy Office,Solar Advisory Committee minutes,1983-1989.,Chronological,"These files contain the minutes of meetings of the\, now defunct\, Solar Advisory Committee. The files contain advisory information\, attendance information\, decisions reached\, related items distributed to committee members\, membership information\, and notes of the committee secretary.",,Public,
14050,Tooele County School District (Utah),Grantsville School District minutes,1877-1891.,Chronological by meeting date.,"These are minutes of regular and special meetings of the Board of Education for the Grantsville school district. They are used to document the actions and decisions of the Board. School board minutes record the adoption of annual budgets; the approval of expenditures; discussions of district policies. These minute books include the time and place of meeting\, board members absent and present\, summary of proceedings and decisions made by the board.",,Public,1 microfilm reel
22852,Cache County (Utah). Greenville School District,Board of Trustees minutes,1890-1908.,Chronological,"These are minutes of regular and special meetings of the Board of Trustees. They are used to document the actions and decisions of the Board. The minutes concern appropriation s for school maintenance\, trustee compensation\, school tax levies\, etc. These minute books include the time and place of meeting\, board members absent and present\, summary of proceedings and decisions made by the board. It includes a copy of the ""Notice of Consolidation County School Districts"" in 1908.",,Public,1 microfilm reel
22853,Cache County (Utah). Hyde Park School District,Board of Trustees minutes,1880-1908.,Chronological,"These are minutes of regular and special meetings of the Board of Trustees. They are used to document the actions and decisions of the Board. They include discussions on pupil tuition\, the hiring of teachers\, length of school terms\, school building costs and preparations. These minute books include the time and place of meeting\, board members absent and present\, summary of proceedings and decisions made by the board.",,Public,1 microfilm reel
22879,Cache County (Utah). Stephenson School District,Board of Trustees minutes and expenditure book,1896-1906.,Chronological,"This book contains minutes of regular meetings of the Board of Trustees and district's expenditures. They are used to document the actions and decisions of the Board. While the cover indicates District 14 (Benson)\, all entries concern the Stephenson District. The minutes are from scattered years between 1896 and 1906. These minute books include the time and place of meeting\, board members absent and present\, summary of proceedings and decisions made by the board. The bulk of the book contains disbursement of state and county apportionments from 1896-1900. It also includes annual statistical sheets\, teacher reports\, a teaching contract\, certificates of election for school trustees\, annual financial reports\, and miscellaneous receipts.",,Public,1 microfilm reel
24586,Washington County (Utah). Superintendent of District Schools,Hurricane school district board of trustee minutes,1910-1915.,Chronological.,"These are minutes of regular and special meetings of the Board of Trustees of the Hurricane School District. They are used to document the actions and decisions of the Board. These minute books include the time and place of meeting\, board members absent and present\, summary of proceedings and decisions made by the board. The first volume also includes financial accounts (1908-1915).",,Public,
26058,Grand County School District (Utah),School district records (Districts 1 and 2),1892-1914.,"Numerical by district number, thereunder chronological",These three volumes represent the sole surviving records for the individual school district existing before the consolidation of all districts in 1915 into the current Grand County School District. There are two volumes representing District 1 (1892-1915) and one volume for District 2 (1904-1914). These volumes provide a financial and administrative view of these districts.,,Public,1 microfilm reel
11370,American Fork (Utah),School board minutes,1880-1889.,Chronological,This single volume (17 June 1880 to 3 September 1889) was used by the board to record minutes of school board meetings.,,Public,
23041,Orem (Utah). Public Works,Orem Family Summerfest Festival files,1990-,Chronological by year,"These are the minutes of regular\, special\, and emergency meetings of official municipal committees\, boards\, and task forces. UCA 52-4-7(1) (2009) requires that written minutes be kept of all open meetings. These minutes shall include: ""the date\, time and place of the meeting; the names of members present and absent; the substance of all matters proposed\, discussed\, or decided\, and a record\, by individual member\, of votes taken; the names of all citizens who appeared and the substance in brief of their testimony; and any other information that any member requests be entered in the minutes."" Minutes are also required to be kept for all closed meetings in accordance with UCA 52-4-7(2) (2010) and to include: ""the date\, time and place of the meeting; the names of all others present except when such disclosure would infringe on the confidence necessary to fulfill the original purpose of closing the meeting."" They may also include an official agenda. (See also Internal committee records).",Retain permanently,Public,
23387,Brigham City (Utah). City Council,Youth Protection Committee minutes,1963-1967.,Chronological.,"This committee operated under bylaws approved by the city council in January 1963; the committee was reactivated in 1965. The committee reviewed such activities as glue sniffing\, nude photography in state supported institutions\, and offensive magazines and materials on the local newsstands. Minutes include date and place of meeting\, membership present\, and summary of discussion.",,Public,
24571,Five County Association of Governments (Utah),Southwest Utah Private Industry Council minutes,1983-1994.,Chronological by year,These are the minutes of the Southwest Utah Private Industry Council that operated under the Five County Association of Governments. The council was disbanded in 1994 and its duties were absorbed by the association of governments.,,Public,
27296,Murray (Utah),Council minutes index,1904-1983.,Alphabetical by broad subject category and thereunder chronological.,"The Murray City council minutes index provides access to the minutes. Information in the index includes broad subject entries\, followed by a few detailed remarks\, finally the date the issue was discussed in council. Some examples of broad subjects include agreements\, cemetery\, contracts\, deeds\, easements\, licenses\, ordinances\, resolutions\, and zoning.",,Public,1 microfilm reel
22435,Marriott-Slaterville (Utah),Meeting minute tape recordings,1999-,Chronological,"These are the tape recordings of the proceedings of regularly scheduled\, special and emergency municipal meetings. They are used to create the official minutes. UCA 52-4-7 requires that ""written minutes shall be kept of all open meetings"" and that they ""shall be available within a reasonable time after the meeting."" UCA 52-4-7.5(2)(a) (1997) requires that ""if a public body closes a meeting . . . for any other purpose than to discuss the deployment of security personnel\, devices\, or systems\, the public body shall either tape record the closed portion of the meeting or keep detailed written minutes that disclose the content of the closed portions of the meeting.""",Retain for 1 year(s) after approval of minutes,Public,
23159,Orem (Utah). City Manager,Municipal Building Authority meeting tape recordings,1990-,Chronological by date of meeting,"These are the audio recordings of Municipal Building Authority meetings which are documented in records series 23005\, Municipal Building Authority meeting minutes. The recordings are used in preparing meeting minutes and as a means of verifying details of the proceedings leading up to the resolutions.",Retain for 3 year(s) after approval of minutes,Public,
27361,Murray (Utah),Public hearing minutes,1980-1996.,Chronological.,"These minutes are the official record of the proceedings of regularly scheduled\, special and emergency council meetings. They are adopted and approved by the council during their next public meeting. The minutes include the date\, time\, and meeting place; members present and absent; ""the substance of all matters proposed\, discussed\, or decided\, and record\, by individual member\, of votes taken; the names of citizens who appeared and the substance in brief of their testimony; any other information that any member requests be entered in the minutes"" in accordance with Utah Code 52-4-7 (1997).",,Public,1.00 cubic foot 1 microfilm reel
22780,Park City (Utah). Municipal Athletic Recreation Center (MARC) and Recreation,Board of director's minutes,1981-,Chronological,"These are the official minutes of regular and special meetings of the City Library Board of Directors. They are used to document the actions of the board. They include the agenda\, dates and times meetings convened and adjourned\, board members present and excused\, and a summary of the proceedings of meetings\, including motions\, votes\, discussions\, official actions\, and decision.",Permanent. Retain until administrative need ends,Public,
29642,Department of Agriculture and Food. Conservation Commission,Conservation Commission meeting minutes,2006-,Chronological by fiscal year.,"These records support the agency's function to disseminate information about conservation districts' activities\, supervise the formation of conservation districts\, prescribe uniform recordkeeping procedures\, and coordinate conservation programs\, as described in Utah Code 4-18-105(2017). Contained in or with the minutes is the substance of all matters proposed\, discussed or decided and votes taken (Utah Code 52-4-203(2017))\, including the agenda\, notices\, and any public materials distributed at the meeting.",Permanent. Retain for 3 year(s),Public,
29665,Monroe (Utah),Minutes,1889-,Chronological by meeting date.,"Approved minutes of an open meeting are the official record of the meeting of a public body. Contained in or with the minutes shall be the substance of all matters proposed\, discussed or decided and votes taken (Utah Code 52-4-203(2014)). This includes the agenda\, notices\, and any public materials distributed at the meeting.",,Public,
6067,Beaver County (Utah). County Commission,Minutes,i 1856-,Chronological by date of meeting,"These minute books record the actions of the county commission (known during the territorial period as the county court)\, the governing body of the county. The commission was authorized to manage all county business and county property. This includes budgeting\, equipment purchasing and auditing; use of county lands; districting for schools\, roads\, voting\, drainage\, etc.; taxing\, specifically acting as an ex-officio board of equalization; business licensing; arranging for the construction of roads\, public buildings\, etc.; contracting for services; supervising the conduct and payment of all county personnel; providing for basic health care\, public safety\, and care of the indigent; canvassing election returns and appointing certain officials; and by 1959\, zoning and planning. The day's entries are prefaced by date\, names of those present and where and when they met. The entries detail actions taken\, amounts involved\, and the names of any individuals affected by the actions.,These are minutes of regular and special meetings of the county commissioners. They are used to document the actions and decisions of the commission. County commission minutes record the appointments of county officials; the receipt of citizen's petitions; the adoption of annual budgets; the review of tax receipts and rates; and the discussions of public services such as roads\, water\, sewage\, police and fire protection. These minute books include the time and place of the meeting\, names of commissioners present and absent\, summary of the proceedings and decisions made by the board.",Retain permanently,Public,5 microfilm reels
25804,Rich County (Utah). County Commission,Minutes,1864-,Chronological by date,"These are minutes of regular and special meetings of the county commissioners. They are used to document the actions and decisions of the commission. County commission minutes record the appointments of county officials; the receipt of citizen's petitions; the adoption of annual budgets; the review of tax receipts and rates; and the discussions of public services such as roads\, water\, sewage\, police and fire protection. These minute books include the time and place of the meeting\, names of commissioners present and absent\, summary of the proceedings and decisions made by the board.",Permanent. Retain until administrative need ends,Public,5 microfilm reels
84074,Wayne County (Utah). County Commission,Minutes,1892-,Chronological by date of meeting.,"These minute books record the actions of the county commission (known during the territorial period as the county court)\, the governing body of the county. The commission was authorized to manage all county business and county property. This includes budgeting\, equipment purchasing\, and auditing; use of county lands; districting for schools\, roads\, voting\, etc.; taxing\, specifically acting as an ex- officio board of equalization; business licensing; arranging for the construction of roads\, public buildings\, etc.; contracting for services; supervising the conduct and payment of all county personnel; providing for basic health care\, public safety\, and care of the indigent; canvassing election returns and appointing certain officials; incorporating municipalities; and by the mid-1970s\, planning and zoning. All these activities are noted in the minutes.",Retain permanently,Public,5 microfilm reels
84093,Box Elder County (Utah). County Commission,Minutes,i 1856-,Chronological by meeting date.,"These are minutes of regular and special meetings of the county commissioners. They are used to document the actions and decisions of the commission. County commission minutes record the appointments of county officials; the receipt of citizen's petitions; the adoption of annual budgets; the review of tax receipts and rates; and the discussions of public services such as roads\, water\, sewage\, police and fire protection. These minute books include the time and place of the meeting\, names of commissioners present and absent\, summary of the proceedings and decisions made by the board.",Retain permanently,Public,20 microfilm reels
84301,Weber County (Utah). County Commission,Minutes,1915-,Chronological,"These are minutes of regular and special meetings of the county commissioners. They are used to document the actions and decisions of the commission. County commission minutes record the appointments of county officials; the receipt of citizen's petitions; the adoption of annual budgets; the review of tax receipts and rates; and the discussions of public services such as roads\, water\, sewage\, police and fire protection. These minute books include the time and place of the meeting\, names of commissioners present and absent\, summary of the proceedings and decisions made by the board.",Retain permanently,Public,
14713,Ogden Carnegie Free Library,Board minutes,1901-1966; 1969-,Chronological.,"These are the official minutes of regular and special meetings of the County Library Board of Directors. They are used to document the actions of the board. They include the agenda\, dates and times meetings convened and adjourned\, board members present and excused\, and a summary of the proceedings of meetings\, including motions\, votes\, discussions\, official actions\, and decision. The minutes also include financial reports\, circulation statistics\, and some correspondence discussed by the board. The Carnegie Free Library of Ogden\, Utah operated from 1901-1966. The minutes between 1911 and l918 are incomplete and are very sketchy. On September 1\, 1966\, ""all assets\, funds\, and liabilities of the Carnegie Free Library were conveyed to the Weber County Library."" Between March 25\, 1965 and August 18\, 1966\, the Board of Directors of the Carnegie Free Library and the Weber County Library Board of Directors met simultaneously.",Retain permanently,Public,4 microfilm reels
3098,Department of Health and Human Services. Division of Substance Use and Mental Health,Mental health and retardation correspondence,1947-,Alphanumerical.,"These are meeting minutes\, correspondence\, and project proposals.",Permanent. Retain until administrative need ends,Public,
29591,Leeds (Utah),Council and Planning Commission minutes,2008-,Chronological by meeting date.,"Approved minutes of an open meeting are the official record of the meeting of a public body. Contained in or with the minutes shall be the substance of all matters proposed\, discussed or decided and votes taken (Utah Code 52-4-203(2014)). This includes the agenda\, notices\, and any public materials distributed at the meeting.",,Public,
332,Board of Pardons and Parole,Minutes,1896-,Chronological.,"Minutes have been kept by the Board\, as required by law\, to record the proceedings of hearings held to determine if individual prisoners were eligible for parole\, pardon\, commutation\, or termination of sentence. During the hearings the prisoner was interviewed by the Board\, and interested persons could testify\, under oath\, for or against the prisoner. Reports of law enforcement and court officials were often presented during the hearing. Summaries of these reports as well as decisions of the Board are also included in the minutes. Factors considered in reaching a decision generally revolved around the criminals prison history\, evidence of rehabilitation\, and the social and economic resources available to the offender once released. Formal orders issued by the Board or forms indicating that the meeting times of parole hearings were publicized are sometimes attached to the minutes.",Permanent. Retain for 10 year(s),Public,6.05 cubic feet 4 microfilm reels
29930,Grantsville (Utah),Water rights records,1873-1950.,None.,"This series contains various records related to water rights in Grantsville\, scattered over a long period of time. Approved minutes of an open meeting are the official record of the meeting of a public body. Contained in or with the minutes shall be the substance of all matters proposed\, discussed or decided and votes taken (Utah Code 52-4-203(2014)). This includes the agenda\, notices\, and any public materials distributed at the meeting.",,Public,1 microfilm reel
29962,Bluffdale (Utah),Council agendas,1975-,Chronological by meeting date.,"These records document the agenda prepared for regularly scheduled\, special\, and emergency meetings of the Bluffdale City Council.These agendas include date\, time\, place\, of council meetings\, and list of items to be presented to the council for consideration.",Retain permanently,Public,
30006,Taylorsville (Utah),Taylorsville Planning Commission meeting materials,1996-2017,Chronological by meeting date.,"This series contains the meeting materials presented to the Taylorsville Planning Commission members in preparation for commission meetings. Records include all materials used in preparation for meeting and any public materials distributed to the board members during the meeting\, and may include meeting agendas.",Retain permanently,Public,10.85 cubic feet
30080,Providence (Utah),Planning Commission meeting materials,1995-2008,Chronological by meeting date.,"This series contains agenda packets compiled for planning commission meetings in Providence city. Packets were compiled by planning commission chairmen and secretaries and distributed to commission members prior to meetings\, typically held monthly. Each packet generally contains such information as an agenda for the upcoming meeting; correspondence from the chairman and/or secretary regarding upcoming or past business; draft minutes from previous meetings to be read and approved at the upcoming meeting; staff reports from the city's planning staff\, which usually includes summaries of key issues on specific business such as plat approvals\, changes to plans\, code amendments\, and more; copies of any codes\, ordinances\, or resolutions related to upcoming discussions; copies of plat or building plans needed for upcoming discussions; and any other documents needed to facilitate planning commission discussions.",,Public,1.05 cubic feet
3678,Grantsville (Utah),Council minutes,1867-,Chronological by meeting date.,"Approved minutes of an open meeting are the official record of the meeting of a public body. Contained in or with the minutes shall be the substance of all matters proposed\, discussed or decided and votes taken (Utah Code 52-4-203(2014)). This includes the agenda\, notices\, and any public materials distributed at the meeting.",Retain permanently,Public,0.70 cubic foot 2 microfilm reels
30142,Murray City School District (Utah),24th School District record,1885-1894; 1904-1905,Generally chronological by school year.,"Approved minutes of an open meeting are the official record of the meeting of a public body. Contained in or with the minutes shall be the substance of all matters proposed\, discussed\, or decided\, and votes taken (Utah Code 52-4-203(2014)). This retention schedule includes agendas\, notices\, any public materials distributed or presented during the meeting\, as well as meeting packets or other documents in final form distributed to body members prior to or during the meeting in order to provide context for matters proposed\, discussed\, or decided. May include public and non-public materials.",,Public,0.20 cubic foot
27458,Utah Commission on Criminal and Juvenile Justice. Judicial Performance Evaluation Commission,Open meeting records,2009-,Chronological.,"These meeting minutes keep the historical voting records and decisions made by commissioners with the documents and other materials from each Commission meeting\, providing context for those decisions.",Permanent. Retain for 12 year(s),Public,
29832,North Fork Special Service District (Utah),Meeting minutes,1977-,Chronological.,"These records document the activities of the board for North Fork Special Service District. Financial\, personnel\, public\, and private issues are discussed as well as routine operations and procedures.",Retain permanently,Public,0.55 cubic foot
30203,Washington City (Utah),Power board minutes,1984-2021,Chronological by meeting dates.,"Open meeting minutes & supplementary materials include board packets\, council packets\, committee minutes\, public notices\, and related.",,Public,0.35 cubic foot
30206,Washington City (Utah),Historic preservation commission minutes,1994-1996,Chronological by meeting date.,"This series contains minutes and records kept by the Preservation Commission of Washington City. The minutes contain an agenda\, a summary of the commission's discussion and any actions taken\, a list of members in attendance\, and the date and time of each meeting. Minutes are signed by the chairman. Also included are any supplementary materials shared with the commission. Topics covered include ordinance amendments\, definitions of historic sites\, coordination with the mayor and city council\, long and short range goals\, and specific preservation projects.",,Public,0.20 cubic foot
30207,Washington City (Utah),Beautification commission records,1990-1996,Chronological by meeting date.,"Approved minutes of an open meeting are the official record of the meeting of a public body. Contained in or with the minutes shall be the substance of all matters proposed\, discussed\, or decided\, and votes taken (Utah Code 52-4-203(2014)). This retention schedule includes agendas\, notices\, any public materials distributed or presented during the meeting\, as well as meeting packets or other documents in final form distributed to body members prior to or during the meeting in order to provide context for matters proposed\, discussed\, or decided. May include public and non-public materials.",,Public,0.20 cubic foot
30287,Department of Natural Resources. Division of Provo-Jordan River Parkway Authority,Provo-Jordan River Parkway Commission records,1974-1977.,Chronological.,"These are the records for the Provo-Jordan River Parkway Authority commission. Records may include meeting minutes\, bylaws\, resolutions\, correspondence\, supplementary materials\, and other items related to the operation of the Authority.",Retain permanently,Public,
30303,Clarkston (Utah),Land Use & Development Management Commission minutes,1997-2015,Chronological by meeting date,"Approved minutes of an open meeting are the official record of the meeting of a public body. Contained in or with the minutes shall be the substance of all matters proposed\, discussed\, or decided\, and votes taken (Utah Code 52-4-203(2014)). This retention schedule includes agendas\, notices\, any public materials distributed or presented during the meeting\, as well as meeting packets or other documents in final form distributed to body members prior to or during the meeting in order to provide context for matters proposed\, discussed\, or decided. May include public and non-public materials.",,Public,0.35 cubic foot
30319,Provo (Utah),Civil Service Commission minutes,1937-1951.,Chronological.,"These records document the meetings of the Provo City Civil Service Commission. The minutes document the substance of matters proposed or discussed in the meetings\, decisions made by the commission and any votes taken by commission members.",Retain permanently,Public,
14242,Governor's Office of Economic Opportunity. Business Development,Utah Economic Development Summit records,1990-1992.,Chronological,"This series contains attendance records and agenda in addition to other miscellaneous documents or reports for the Economic Development Summit\, sponsored by the Governor's Conference on Economic Development. The records document persons invited to these summits and the agenda of the summits. Information includes the names\, addresses\, affiliations\, and phone numbers of attendees; reports prepared by the Department of Community and Economic Development for the conference; and invitation letters.",Retain until administrative need ends,Public,
14447,Department of Public Safety. Division of Emergency Management,Water Management Committee records,1981-2015.,Chronological,"Records created by an official committee or board\, including advisory committees\, relating to executive establishment\, organization\, membership\, and policy. Includes agenda\, meeting minutes\, final reports\, and related records documenting the accomplishments of official boards and committees. May include audio and video recording.",Permanent. Retain for 10 year(s),Public,
14802,Division of Business and Economic Development. Business Expansion and Retention Program,Aerospace Council minutes,1988-1992.,Chronological,"These minutes\, agenda\, and related documents of the quarterly meetings of the Aerospace Council document the council and its conclusions or recommendations. Information includes names of persons present\, meeting dates\, items considered\, and decisions or conclusions reached. This entity was superseded by the Defense Conversion Team.",Permanent. Retain for 5 year(s),Public,
14814,Department of Community and Culture. Office of Ethnic Affairs. Black Affairs,Black Advisory Council minutes,1990-2013.,Chronological,"These minutes\, agenda\, and any related documents or supporting materials associated with the meetings of the Black Advisory Council document the history of the council and its decisions or conclusions. Information includes names of persons present\, meeting dates\, items considered\, and decisions or conclusions reached.",Permanent. Retain for 3 year(s),Public,
14870,Department of Health. Office of Administration,Staff meeting minutes,1988-1994.,Chronological,"Records created by a committee or conference\, including advisory committee's relating to executive establishment\, organization\, membership\, and policy. Includes agenda\, meeting minutes\, final reports\, and related records documenting the accomplishments of official boards and committees.",,Public,
17285,University of Utah (Utah),Utah coordinating council/class size and teaching report,1958-1967.,,"Records created by a committee or conference\, including advisory committees\, relating to executive establishment\, organization\, membership\, and policy. Includes agenda\, meeting minutes\, final reports\, and related records documenting the accomplishments of official boards and committees. May include audio and video recordings if minutes are not taken.",,Public,4 microfilm reels
17907,State Mental Hospital,Visiting committee log book,1886-1895.,Chronological,"This series is comprised of a single volume labeled ""Visiting Committee"". It is apparently a log of visits to the Territorial Insane Asylum by members of the Asylum Board of Directors. Entries typically include the date of the visit\, a description of conditions the visitor(s) found at the Asylum\, and the signatures of the visitors. The log documents such things as the cleanliness of the wards\, problems with the sewer system\, problems with Asylum farming operations\, overcrowded conditions in the Asylum\, and ongoing lack of funds.,Records created by an official committee or board\, including advisory committees\, relating to executive establishment\, organization\, membership\, and policy. Includes agenda\, meeting minutes\, final reports\, and related records documenting the accomplishments of official boards and committees. May include audio and video recording.",,Public,1 microfilm reel
19314,Centennial Commission (1947),Committee minutes,1945-1947.,"Alphabetical by committee name, thereunder chronological","This series is made up of minutes recorded at meetings of individual committees making up the Utah Centennial Commission\, created in 1939 to commemorate the advent of the pioneers into the Salt Lake Valley. These typewritten minutes are an official record of meetings of committees and sub-committees. Typical entries note the date\, time meeting convened and adjourned\, and location of the meeting as well as the names of committee members in attendance or absent. Also recorded are the nature of the business discussed\, plans presented\, suggestions made\, and actions taken (i.e.\, motions made\, votes taken\, decisions made\, assignments made\, etc.). In some cases a meeting agenda and notification letters are included.",,Public,0.20 cubic foot 1 microfilm reel
19318,Centennial Commission (1947),Parade planning records,1946-1947.,Alphabetical by subject,"This series is made up of records used in organizing and carrying out centennial street pageants or parades in Salt Lake City on July 23 and 24\, 1947. Included is information about two other centennial parades in Salt Lake City\, the Posse Parade (July 14) and the Governors Parade (July 15)\, as well as the Centennial Commission's entry of a float in the Tournament of Roses Parade in Pasadena\, California (January 1). Records reflect advance planning and preparation\, parade day logistics\, and follow-up.",,Public,0.20 cubic foot 1 microfilm reel
19346,Pioneer Sesquicentennial Celebration Coordinating Council,Meeting minutes,1994-1998.,Chronological,"These records document the meetings of the Pioneer Sesquicentennial Council\, formed by the Governor in July 1994. The 15-body Council met bi-monthly through 1994 and then monthly from March 1995 through July 1997.",,Public,
21000,State Planning Board,Water resources minutes,1934-1941.,"Alphabetical by committee, thereunder chronological.","These records contain minutes for committee meetings held on both the state and national level where members of the State Planning Board participated with other agencies\, primarily the National Resources Planning Board. The function of these meetings was to unify local\, state\, and federal points of view with respect to water and land problems in the areas. The National Resources Committee\, divided into drainage basin committees\, held meetings concerning water reclamation for the Bonneville Basin\, the Colorado River Basin\, joint meeting involving both these\, the Lahontan Basin\, and the Great Salt Lake Basin. The Uintah Basin and the water storage meetings were held on the state level\, independent of the National Resources Committee. The National Reclamation Association minutes is a transcript of a national convention involving the State Planning Board. These minutes contain lists of attendees and their positions\, updates from various federal and state agencies of their programs and,progress\, statistics\, and discussions of issues.",,Public,1 microfilm reel
22525,Department of Human Services. Office of Information Technology,Minutes,1999-2009.,Alphabetical by subject,"Records created by a committee or conference\, including advisory committees\, relating to executive establishment\, organization\, membership\, and policy. Includes agenda\, meeting minutes\, final reports\, and related records documenting the accomplishments of official boards and committees. May include audio and video recordings if minutes are not taken.",Permanent. Retain for 10 year(s),Public,
23695,State Library Division,Committee files,1934-1964.,None,"These records were generated by the State Library Committee in conducting library business. Information includes Committee meeting minutes\, annual reports\, surveys\, legislation related to the library\, information about Utah's local libraries\, and other library related information.",,Public,
25134,Insurance Law Revision Commission,Bill drafting files,1981-1985.,,"These files document the recodification of Title 31\, Utah Insurance Code as conducted by the Insurance Law Revision Commission (ILRC)from May 1981 through February 1985. The bill files consist mostly of numerous evolving drafts of individual code chapters and sections written through two distinct drafting periods: May 1981-March 1983 and May 1983-February 1985. A variety of related documents (both typescript and manuscript) accompany the drafts including commission memos and correspondence\, comments submitted by outside interested parties\, miscellaneous notes and references\, chapter and section datasheets\, copies of pertinent statutory law and case law\, small industry publications of topical interest\, and lists of public and industry contacts. Several compiled drafts are also included. The commission worked closely with the Insurance Department and the Office of Legislative Research and General Council during the entire process. The Insurance Code Task Force (ICTF) conducted an,additional eight month review and amendment of the ILRCs final draft of the new code following its acceptance by the legislature on February 25\, 1985 as SB 232.",,Public,6.00 cubic feet 7 microfilm reels
26128,Department of Human Services.$bDivision of Substance Abuse and Mental Health.$bState Hospital,Medical Staff Meeting minutes,1989-1996.,Chronological by date of meeting.,"Minutes of Medical Staff Meeting. Records in this series contain date of meeting\, individuals in attendance\, and topics discussed. Records may contain specific patient information.",Permanent. Retain for 5 year(s),Private,
27923,Division of Environmental Health,Environmental Coordinating Committee agendas and minutes,1972-1980.,Chronological by date.,"Records created by an official committee or board\, including advisory committees\, relating to executive establishment\, organization\, membership\, and policy. Includes agenda\, meeting minutes\, final reports\, and related records documenting the accomplishments of official boards and committees. May include audio and video recording.",,Public,2.15 cubic feet
81711,Department of Public Safety. Fire Marshal,Utah's Public School Fire Safety Panel minutes,1971-1991.,Chronological,This panel acts as a board of appeals for disputes over building plan reviews made by the division for public schools. This board has no regulatory powers. These records are used in policy making decisions. They include minutes and correspondence.,Permanent. Retain for 5 year(s),Public,
83918,Capitol Commission,Biennial reports,1913-1916.,Chronological by date.,This report is an account of the monies used to build the State Capitol Complex. The report contains specific construction details and land procurement operations. The 1915-1916 edition includes more specific design expenditures and a small history of the construction. Pictures of various stages are also included. The report functions as the official publication of the building's construction.,,Public,1.00 cubic foot
85057,Department of Community and Culture. Office of Ethnic Affairs. Asian Affairs,Asian Affairs Advisory Council minutes,1983-1985; 1989-2013.,Chronological.,These minutes document the proceedings and actions of the advisory committee to the Division of Asian Affairs.,,Public,
85164,Department of Public Safety. Regulatory Licensing Bureau,Detection of Deception Board minutes,1982-2012.,Chronological,"These are records created by committees and boards. Agenda\, minutes\, finals reports\, and related records documenting the accomplishment of official boards and committees.",Permanent. Retain for 3 year(s),Public,
19276,Duchesne County (Utah). Planning and Zoning Department,Board of Adjustment minutes,1960-,Chronological,"These minutes document all meetings of the Board of Adjustment. The board consists of ""five members and whatever alternate members that the chief executive officer\, with the the consent of the legislative body\, considers appropriate"" (UCA_ 17-27-701(2)_(1995)). The duties of the Board of Adjustment are to hear and decide on ""appeals from zoning decisions applying the zoning ordinances; special exceptions to the terms of the zoning ordinance; and variances from terms of the zoning ordinance"" (UCA_ 17-27-703(1) (1995)). The minutes are used to document requests\, discussions\, and decisions of the Board.",Retain permanently,Public,
1368,Board of Education,Minutes and supporting documents,1930-,Chronological.,"The State Board of Education\, organized at statehood\, serves to provide a uniform system of quality secondary education throughout the state. This series includes copies of the minutes of board meetings as well as related documents and appendixes. Related documents include such things as agenda\, committee reports\, and correspondence.,These are the minutes of regular\, special\, and emergency meetings of official district committees\, boards\, and task forces. They may also include an official agenda. See Internal committee records",Permanent. Retain for 5 year(s),Public,38.70 cubic feet 1 microfilm reel
20099,Sevier County School District (Utah),Monroe school minute and account book,1907-1912.,none,"These are the minutes of regular\, special\, and emergency meetings of official district committees\, boards\, and task forces. They may also include an official agenda. See Internal committee records",,Public,
25123,Salt Lake City School District (Utah). Public School Teachers Retirement Commission,Public school teacher's retirement commission minute books,1908-1951.,Chronological,"These are the minutes of regular\, special\, and emergency meetings of official district committees\, boards\, and task forces. They may also include an official agenda. See Internal committee records",,Public,
238,Secretary of State,Board of Pardons minutes,1969-1974.,Alphanumerical.,"Copies of the minutes\, and attachments (cases considered) of the board of pardons.",,Public,
472,Secretary of State,University of Utah board of regents minutes,1965-1966.,Alphanumerical,"Minutes of open and closed committee and board meetings as required by UCA 52-4-7.5(2005)\, et seq. ""Written minutes shall be kept of all open meetings.(UCA 52-4-7 (2005)). May include agenda\, meeting minutes\, transcripts\, and other supporting documentation.",,Public,
504,Governor Clyde,Board of Examiners minutes,1958-1963.,Alphanumerical.,"This series contains Governor Clyde's copies of minutes and agenda pertaining to meetings of the Board of Examiners\, a committee on which the Governor served with the Secretary of State and the Attorney General.",,Public,1 microfilm reel
1182,Self-Help Cooperative Board,Minutes,1935-1941.,"Alphabetical by meeting, thereunder chronological","Minutes of open and closed committee and board meetings as required by UCA 52-4-7.5(2009)\, et seq. ""Written minutes shall be kept of all open meetings"" UCA 52-4-7 (2009). May include agenda\, meeting minutes\, transcripts\, and other supporting documentation.",,Public,
1849,Services for the Visually Handicapped,Minute books,1909-1911.,Alphanumerical.,"Minutes of open and closed committee and board meetings as required by UCA 52-4-7.5(2005)\, et seq. ""Written minutes shall be kept of all open meetings.(UCA 52-4-7 (2005)). May include agenda\, meeting minutes\, transcripts\, and other supporting documentation.",,Public,
2562,Public Welfare Commission,Minutes,1935-1958.,Alphanumerical,Minutes of meetings of the state public welfare commission.,,Public,
2696,Governor's Office. Emergency Relief Administration,State Advisory Committee on Public Welfare and Emergency Relief minutes,1933-1935.,,"These minutes document all meetings of the State Advisory Committee on Public Welfare and Emergency Relief. Governor H. H. Blood appointed this committee to assist the Utah Emergency Relief Administration (UERA) in obtaining and disbursing federal emergency relief grants to Utah's county relief agencies between June 1933 and March 1935. This committee continued the functions of the Governor's Executive Committee on Emergency Relief for Utah only in accordance with the provisions required by President Franklin Roosevelt's newly created Federal Emergency Relief Administration (FERA). The minutes record the committee's collaboration with county and municipal governments\, and state and federal departments in the planning and administration of public works and unemployment relief programs\, including the review of all relief applications and surveys; allocation of funds; determination of policy; review of administrative appointments; report of state relief receipts and expenditures; and,review and approval of all work relief and public works programs. Members of the State Advisory Committee served jointly as federal administrators for the Civil Works Administration (CWA) in Utah between November 19\, 1933 and March 31\, 1934. Consequently\, a large portion of the minutes are devoted to CWA activities. These minutes provide a first-hand account of the social and economic conditions in Utah during the Great Depression and state and local governments' response to those conditions.",,Public,0.70 cubic foot
3015,Teacher Retirement Commission,Minutes,1915-1916; 1937-1963.,Alphanumerical,"Minutes of open and closed committee and board meetings as required by UCA 52-4-7.5(2005)\, et seq. ""Written minutes shall be kept of all open meetings.(UCA 52-4-7 (2005)). May include agenda\, meeting minutes\, transcripts\, and other supporting documentation.",,Public,1 microfilm reel
10355,Utah National Guard. Armory Board,Minutes,1905-1920; 1967.,Chronological by date.,"Records may include agenda\, recordings\, recordings and minutes of closed portions of meetings\, and other supporting documentation.",,Public,1 microfilm reel
11256,Board of Architecture,Minutes,i 1911-1921.,Chronological by date.,This single volume contains the typewritten minutes of the Utah State Board of Architects from its creation in 1911 through its dissolution in 1921 (when its functions were delegated to the Department of Registration).,,Public,
11928,Board of Pharmacy,Minute books,1909-1921.,chronological,Handwritten minutes of board meetings were recorded in this volume. Typewritten copies of the board's annual reports were glued into the back of the book.,,Public,
12223,Department of Natural Resources. Division of Water Resources. Board of Water Resources,Minutes,1978-1980.,chronological,"Minutes of open and closed committee and board meetings as required by UCA 52-4-203 (2014)\, et seq. ""Written minutes shall be kept of all open meetings"" UCA 52-4-203 (2013). May include agenda\, meeting minutes\, transcripts\, and other supporting documentation.",,Public,7 microfilm reels
12405,Legislature. Commission of Revision of System of Taxation,Minutes,1921-1923; 1929-1930.,Chronological by date.,"Chapter 133 of the 1921 Laws of Utah created a commission to investigate and report upon revising the system of taxation. Five members were appointed by the governor to make a report to the governor by 1 January 1923. This volume contains the typed minutes of the commission and a copy of their report. The commission was recreated by ch. 99\, Laws of Utah\, 1929\, and a volume of the 1929-1930 minutes also is included.",,Public,
12790,Legislature. Senate,Committee minute book,1890.,"By committee, thereunder chronological.",This volume gives minutes for the senate's judiciary committee and committee on municipal corporations and towns.,,Public,
13907,Department of Natural Resources. Division of Water Rights,Weber/Box Elder conservation district minutes books,1965-1972.,none,"Minutes of open and closed committee and board meetings as required by UCA 52-4-7.5(2000) et seq. May include agenda\, meeting minutes\, transcripts\, and other supporting documentation.",,Public,1 microfilm reel
18066,Utah State Industrial School,Administrative records,1955-1969.,Generally chronological.,"Correspondence\, minutes\, budgets\, audits\, building needs\, and reports.",,Public,
22915,Tourist and Publicity Council,Minutes,1953-1964.,Chronological by date.,"Minutes of open and closed committee and board meetings as required by UCA 52-4-7.5(2009)\, et seq. ""Written minutes shall be kept of all open meetings"" UCA 52-4-7 (2009). May include agenda\, meeting minutes\, transcripts\, and other supporting documentation.",,Public,0.55 cubic foot
24229,Governor's Task Force on Teenage Pregnancy Prevention,Minutes,1987-1989.,"Grouped by task force or subcommittee, thereunder chronological.","Minutes of open and closed committee and board meetings as required by UCA 52-4-203 (2014)\, et seq. ""Written minutes shall be kept of all open meetings"" UCA 52-4-203 (2013). May include agenda\, meeting minutes\, transcripts\, and other supporting documentation.",,Public,
24305,Governor's Committee on Emergency Relief,Governor's Central Committee on Emergency Relief for Utah minutes and miscellaneous records,1932-1933.,"Alphabetical by document type, thereunder chronological by date of meetings.","These minutes and miscellaneous records document the meetings of the Governor's Central Committee on Emergency Relief for Utah and its Executive Committee. The Emergency Relief and Reconstruction Act of 1932 made emergency federal loans available to states through application by the Governor. These committees existed primarily to assist the Governor in obtaining and distributing these loans to Utah's county relief agencies. The minutes record the creation of Utah's first state emergency relief program; preparation of individual county relief applications for submission to the Reconstruction Finance Corporation (RFC); determinations of policy for using received funds; activities of county relief committees and state subcommittees; surveys of emergency conditions in individual localities; financial reports; and all other activities pertaining to the early administration of federal emergency relief funds in Utah. Besides the committee minutes\, the various documents forming this series,include federal reports\, bulletins\, and notices; local newspaper clippings; correspondence with federal agencies; sample application forms for states\, counties\, and families; receipt and disbursement of funds statements; and relief need assessments by county. This series provides a detailed account of Utah's early response to the Great Depression\, and the activities of Governors George H. Dern and Henry H. Blood during that period.",,Public,0.35 cubic foot
26151,Millard County (Utah). Probate Court,Minutes,1854-1862.,Chronologically by date with County Court and County Probate Court in separate sections of the first book.,"Minutes of open and closed committee and board meetings as required by UCA 52-4-203 (2014)\, et seq. ""Written minutes shall be kept of all open meetings"" UCA 52-4-203 (2013). May include agenda\, meeting minutes\, transcripts\, and other supporting documentation.",,Public,1 microfilm reel
26344,Sevier County (Utah). Water Commission,Minutes,1882-1896.,Chronological.,"In 1880 the Territorial Legislature passed an act establishing and regulating water rights (Laws of the Territory of Utah 1880\, Chapter 20). The Legislature appointed the Selectmen of each county to act as a Water Commission to generally oversee the distribution and use of water within their county. The minutes of the Sevier County Water Commission document the commission's existence from 1882-1886.",,Public,2 microfilm reels
6366,Provo City School District (Utah),Minute books,1882-,Chronological,"These are minutes of regular and special meetings of the Board of Education. They are used to document the actions and decisions of the Board. School board minutes record the adoption of annual budgets; the approval of expenditures; discussions of district policies. These minute books include the time and place of meeting\, board members absent and present\, summary of proceedings and decisions made by the board.",Retain permanently,Public,6 microfilm reels
18915,Washington County (Utah). Superintendent of District Schools,Minutes,1880-1915.,by district,"These are minutes of regular and special meetings of the Board of Education. They are used to document the actions and decisions of the Board. School board minutes record the adoption of annual budgets; the approval of expenditures; discussions of district policies. These minute books include the time and place of meeting\, board members absent and present\, summary of proceedings and decisions made by the board. Holdings include minutes of the Silver Reef district\, 1880-1893 (film); and the 10th (St. George) District in Washington County\, 1901-1915.",,Public,1 microfilm reel
22318,Cache County (Utah). School Superintendent,Minutes and report book,1869-1902.,Chronological.,"This book records the activities of the county superintendent prior to the consolidation of the small school districts into the Cache County School District. It includes annual reports from each school district with county also minutes of the Board of Examiners (1897-1902). The Board is responsible for establishing rules for the examination of teachers for the county. It also includes some accounting and budget records. In 1891\, a listing of membership of all county school board and all teachers.",,Public,1 microfilm reel
22870,Cache County (Utah). Providence School District,Board of Trustee minutes,1902-1908.,Chronological,"These are minutes of regular and public meetings of the Board of Trustees. They are used to document the actions and decisions of the Board. These school board minutes record teacher hirings and salaries\, the expenditures for supplies and support\, and school construction. These minute books include the date and place of meeting\, board members absent and present\, summary of proceedings and decisions made by the board.",,Public,1 microfilm reel
22877,Cache County (Utah). Smithfield School District,Board of Trustees minute book,1891-1908.,Chronological,"These are minutes of regular and special meetings of the Board of Education. They are used to document the actions and decisions of the Board. School board minutes record the adoption of annual budgets; the approval of expenditures; discussions of district policies. These minute books include the time and place of meeting\, board members absent and present\, summary of proceedings and decisions made by the board.",,Public,
22882,Cache County (Utah). Wheeler School District,Board of Trustees minutes and account book,1893-1907.,Chronological,"These are minutes of regular meetings of the Board of Trustees and expenditures of the district. They are used to document the actions and decisions of the Board. School board minutes concern school taxes\, election of trustees\, and enlarging the school. These minute books include the date and place of meeting\, board members absent and present\, summary of proceedings and decisions made by the board. The book also includes the trustee annual reports from 1893-1897\, detailed expenditures from Special Tax funds (current expenses) and state and county funds (teacher's salaries). Pages 45-50 have been removed and appear to have included information.",,Public,1 microfilm reel
24461,Wayne County School District (Utah),School board minutes,1915-,Chronological,"These are minutes of regular and special meetings of the Board of Education. They are used to document the actions and decisions of the Board. School board minutes record the adoption of annual budgets; the approval of expenditures; discussions of district policies. These minute books include the time and place of meeting\, board members absent and present\, summary of proceedings and decisions made by the board.",Permanent. Retain until administrative need ends,Public,
81798,Emery County School District (Utah),Castle Dale school board minutes,1903-1915.,Chronological,"These are minutes of regular and special meetings of the Board of Education. They are used to document the actions and decisions of the Board. School board minutes record the adoption of annual budgets; the approval of expenditures; discussions of district policies. These minute books include the time and place of meeting\, board members absent and present\, summary of proceedings and decisions made by the board.",,Public,
6326,Brigham City (Utah). City Council,Council proceedings index,1877-1949.,Arranged by subject and thereunder chronologically.,"The Brigham City council kept an index to subjects addressed by the council. The index identifies the date each subject was discussed\, the nature of proceedings\, and sometimes names interested parties. The index identifies a book and page number where an account of the discussion was recorded in the minutes.",,Public,1 microfilm reel
6565,Ogden (Utah). Community Development. Building Inspection,Board of Adjustment and Board of Appeals minutes,1970-1990.,Chronological,"These are the minutes of regular\, special\, and emergency meetings of official municipal committees\, boards\, and task forces. UCA 52-4-7(1) (1997) requires that written minutes be kept of all open meetings. These minutes shall include: ""the date\, time and place of the meeting; the names of members present and absent; the substance of all matters proposed\, discussed\, or decided\, and a record\, by individual member\, of votes taken; the names of all citizens who appeared and the substance in brief of their testimony; and any other information that any member requests be entered in the minutes."" Minutes are also required to be kept for all closed meetings in accordance with UCA 52-4-7(2) (1997) and to include: ""the date\, time and place of the meeting; the names of all others present except when such disclosure would infringe on the confidence necessary to fulfill the original purpose of closing the meeting."",They may also include an official agenda. (See also Internal committee records).",,Public,
23022,Logan (Utah). City Council,Council minutes index,1866-1909.,Chronological by meeting date.,This records series consists of two volumes which serve as an index for Logan City Council minutes for the dates specified.,,Public,3 microfilm reels
23300,Orem (Utah). City Manager,Citizen's Storm Water Advisory Committee records,1995-1996.,"Alphabetical by subject, thereunder chronological by date.","These records document an ad hoc committee formed to address the issues dealing with the formulation and creation of the storm water sewer utility. They also are used and to determine how storm drainage would be handled by Orem City in the future. Information includes list of committee members\, meeting minutes\, agendas and attachments\, City Council briefings\, correspondence\, maps\, news articles\, drafts and resolutions.",Permanent. Retain until administrative need ends,Public,
23392,Brigham City (Utah). Shade Tree Commission,Minutes,ca. 1962-1976.,Chronological,"This committee met to make recommendations to the city council and mayor on the selection\, planting\, and removal of trees on city grounds and easements. Minutes include date\, time\, and place met; members present; and a summary of items discussed.",,Public,
26252,Salt Lake City Mosquito Abatement District (Utah),Audio recordings of meeting,2006-,Chronological by year,"Audio or video recordings which document what transpired at committee and board meetings\, conferences\, and administrative hearings. They are usually used to create official minutes. UCA 52-4-203 (2009) requires that ""written minutes shall be kept of all open meetings."" UCA 52-4-206 (2010) states a public body that closes a meeting ""shall make a recording of the closed portion of the meeting; and may keep detailed written minutes that disclose the content of the closed portion of the meeting."" The recording is the official record of a closed meeting\, and may not be transcribed for the purposes of retention. Open meeting recordings are public records and ""shall be available to the public for listening within three business days after the end of the meeting"".",Retain for 3 year(s) after approval of minutes,Public,
22392,Pickleville (Utah),Council minutes,1949-1979.,Chronological,"These minutes are the official record of the proceedings of regularly scheduled\, special and emergency council meetings. They are adopted and approved by the council during their next public meeting. The minutes include the date\, time\, and meeting place; members present and absent; ""the substance of all matters proposed\, discussed\, or decided\, and record\, by individual member\, of votes taken; the names of citizens who appeared and the substance in brief of their testimony; any other information that any member requests be entered in the minutes"" in accordance with UCA 52-4-7 (1997).",,Public,1 microfilm reel
14136,Midvale (Utah),Board of Adjustment minutes,1985-1993.,Chronological,"These minutes document all meetings of the Board of Adjustment. They are used to reference requests\, discussions\, and decisions of the Board.",,Public,
14806,Department of Community and Culture. Division of Business and Economic Development. Business Development Program,Utah Quality Award Task Force minutes,1994-2005.,Chronological,"These minutes\, agenda\, and related documents of the quarterly meetings of the Utah Quality Award Task Force document the task force and its conclusions or recommendations. Information includes names of persons present\, meeting dates\, items considered\, and decisions or conclusions reached.",Permanent. Retain for 5 year(s),Public,
14823,Department of Workforce Services. Office of Child Care,Child Care Advisory Committee minutes,1990-2005.,Chronological.,"These agenda\, minutes\, travel reimbursements\, and related documents pertain to the Child Care Advisory Committee. They document the history of the committee\, and the decisions or recommendations made. Information includes the dates and locations of meetings\, names of persons present\, travel itineraries for members of the committee\, and reimbursement authorizations for members.",,Public,
15807,Department of Health. Bureau of Information Technology,Management Information Systems Planning Committee minutes,1990-2006.,Chronological,"Records created by a committee or conference\, including advisory committees\, relating to executive establishment\, organization\, membership\, and policy. Includes agenda\, meeting minutes\, final reports\, and related records documenting the accomplishments of official boards and committees. May include audio and video recordings if minutes are not taken.",Permanent. Retain for 2 year(s),Public,
17604,Department of Natural Resources. Division of Wildlife Resources,Colorado River Fish and Wildlife Council,1950-,Chronological,"These files include finalized technical documents; minutes and agendas of conferences and meetings; resolutions and policy statements; and correspondence between agencies discussing differing positions. These records are created by agency directors who compose the council in order to dcument correspondence\, recommendations\, assignments\, decisions\, and accomplishments. . Members of the council come from federal\, state\, local\, tribal\, and private organizations.",Permanent. Retain for 12 year(s),Public,
19082,Department of Cultural and Community Engagement,Western States Seismic Policy Council records,1992-,Chronological.,"These records document the Western States Seismic Policy Council\, which the Comprehensive Emergency Management Director chairs as part of official duties. Formed in 1979\, this council brings together 15 western states\, a U.S. territory\, and a Canadian province to improve communication\, preparedness\, and response among members for earthquake threat. Information includes correspondence\, meeting minutes\, and workshop records.",Permanent. Retain for 1 year(s),Public,
19316,Centennial Commission (1947),Correspondence and subject files,1945-1948.,Alphabetical by subject,"Correspondence of the Centennial Commission makes up the majority of this series\, however the series includes numerous subject files. The records were used in the general administration and management of the commission as well as in planning various events\, programs\, and compiling publications. In addition to correspondence\, these records include: agreements and contracts\, a chronology of centennial events\, general news stories and speech notes\, a prospectus of the centennial exposition\, the text of the Kodachrome slide show\, the text of narrator's script for the centennial motion picture\, a report on the ""100 Years of American Painting"" exhibit\, and minutes with budget information.",,Public,2.90 cubic feet 2 microfilm reels
19321,Centennial Commission (1947),Weber County centennial committee records,1946-1949.,Alphabetical by document type,"A collection of administrative records produced by the Weber County Centennial Committee (which operated under the general supervision of the Centennial Commission)\, such as minutes\, correspondence\, and various financial records\, as well as a scrapbook of newspaper clippings about local centennial events.",,Public,1.35 cubic feet 2 microfilm reels
20811,Department of Human Services. Division of Administrative Services,Monitoring Panel fatality review records,1993-1995.,No specific arrangement,These records document fatality reviews conducted by the Department of Human Services. The Department maintains the originals in the office for historical purposes and will transfer copies to the records center for five years.,Retain permanently,Private,
21214,Centennial Commission (1947),Financial ledgers,1945-1947.,Alphabetically by label designation,"These financial ledgers document the expenditure of commission funds authorized for the payment of salaries\, wages\, or fees; office expenses; travel; programs and events; etc. The four binders in the series are labeled Break-down Account\, Budget\, Disbursements\, and Payment of Accounts. Information commonly recorded includes the number and amount of requisitions\, purchase orders\, and expense vouchers. Entries may also appear under headings for contracts\, receipts\, disbursements\, and budget.",,Public,
22681,Department of Public Safety. Utah Highway Patrol Civil Service Commission,Minutes,1947-1967.,Chronological.,"These minutes of the Highway Patrol Civil Service Commission contain the discussion and actions taken by the Commission during their meetings; correspondence and reports may be attached to the minutes. The minutes record time and date of meeting\, meeting location\, and those present. Discussion at the meetings primarily centered around hiring\, promotion\, and related employment practices for Highway Patrol employees.",,Public,
22895,Health Policy Commission,Technical Advisory Group minutes,1994-2000.,Alphabetical by Technical Advisory Group name,"These records document the meetings and discussions of the Health Policy Commission's Technical Advisory Groups (TAGs). These groups included Long Term Care\, Mental Health\, Substance Abuse\, Health Care Consumer Study\, and Small Business. The TAGs made recommendations to the Commission for improving the various areas of Health Care in Utah.",,Public,
24921,Department of Health. Epidemiology and Laboratory Services. Bureau of Food Safety and Environmental Health,Swimming Pool Advisory Committee records,1990-2009.,Chronological,"Records created by an official committee or board\, including advisory committees\, relating to executive establishment\, organization\, membership\, and policy. Includes agenda\, meeting minutes\, final reports\, and related records documenting the accomplishments of official boards and committees. May include audio and video recording.",,Public,
25136,Insurance Law Revision Commission,Minutes,1981-1985.,,"These minutes document the regular and special meetings and activities of the Insurance Law Revision Commission (ILRC) through its recodification of Title 31\, Utah Insurance Code between May 1981 and February 1985. The minutes record the commission's organization and administration\, their review and discussion of specific code sections\, and their receipt of public comments from parties interested in the code's final form. In addition to the actual approved minutes\, this series includes (when extant) initial manuscript copies of the minutes; agenda\, memos\, and attending references included as appendices the regular meeting materials; attendance rosters; miscellaneous notes; interagency correspondence; comments from outside parties; and occasional drafts of relevant title chapters. Chapter order conversion charts included in the minutes remain the best reference to the revised chapter order. The estrangement of the executive director Spencer L. Kimball from the commission's activities,after March 1983 is addressed through various correspondence included in this series. The minutes of the public Advisory Committee hearings and the Topical Advisory Committee meetings also are included.",,Public,1.00 cubic foot 1 microfilm reel
25380,Department of Natural Resources. Division of Water Resources,Director's state agency interaction records,1967-,"Alphabetical by subject, thereunder chronological","These records document the interaction between the Division and other Department of Natural Resources divisions and state departments with which it shares common interests\, issues\, and responsibilities. Examples of interactions are the Echo Creek Project with the Department of Agriculture addressing erosion issues\, and information requested by and provided to the Governor's office regarding water resources issues. Examples of other agencies interacted with are the Division of Water Rights\, Division of Parks and Recreation\, Utah State University Water Research Laboratory (UWRL)\, Division of State History\, Division of Water Quality\, Water Development Coordination Council\, and other Legislative committees. Records include correspondence\, minutes\, speeches\, research papers\, copies of Administrative Rules and background documentation.",Permanent. Retain for 7 year(s),Public,1.00 cubic foot
25137,Insurance Code Task Force,Bill drafting and comment files,1985-1986.,,"These files document the review and amendment of Title 31A\, Utah Insurance Code by the Insurance Code Task Force (ICTF) as passed by the state legislature in SB 232\, 1985. The ICTF review was conducted over an eight month period\, from June 1985 to January of the following year\, and culminated in the passing of SB 91\, 1986. Unlike the bill drafting records of the Insurance Law Revision Commission (ILRC)\, Series 25134\, these files include relatively few drafts of actual code chapters. Instead\, they consist primarily of memos and correspondence between task force members\, and between the task force and their staff from the Office of Legislative Research and General Counsel and the Insurance Department; official statements by the state Attorney,Records created by an official committee or board\, including advisory committees\, relating to executive establishment\, organization\, membership\, and policy. Includes agenda\, meeting minutes\, final reports\, and related records documenting the accomplishments of official boards and committees. May include audio and video recording.",,Public,1.00 cubic foot 4 microfilm reels
27797,Department of Natural Resources,Committee and board files,1997-,,"Records created by an official committee or board\, including advisory committees\, relating to executive establishment\, organization\, membership\, and policy. Includes agenda\, meeting minutes\, final reports\, and related records documenting the accomplishments of official boards and committees. May include audio and video recording.",Permanent. Retain for 10 year(s) after case is closed,Public,
59915,Division of Corrections,Meeting minutes,1982-1984.,Chronological,"This series consist of minutes of various meetings including Board of Pardons\, Correction's Incentive Award Committee\, Correction's Productivity Committee\, Board of Corrections\, Corrections Advisory Council\, Executive Committee\, Legislative Corrections meeting. In addition\, the series includes monthly reports and other supporting documentation.",,Public,
80452,University of Utah (Utah),Faculty council minutes,1893-1969.,Chronological,These are minutes from the Faculty council.,,Public,
83915,Council of Defense,Biennial reports,i 1952-1956.,Chronological,"This report provides an official account of the agency's programs and activities. It explains the projects and facilities developed to provide emergency services in case of enemy attack or natural disaster. It lists programs\, local agencies and stations\, and agency disbursements for the biennium.",,Public,
85061,Department of Community and Culture. Office of Ethnic Affairs. Asian Affairs,Asian Affairs Advisory Council files,1983-2013.,Chronological.,"Records created by a committee or conference\, including advisory committees\, relating to executive establishment\, organization\, membership\, and policy. Includes agenda\, meeting minutes\, final reports\, and related records documenting the accomplishments of official boards and committees. May include audio and video recordings if minutes are not taken.",Permanent. Retain for 5 year(s),Public,
1312,Board of Education,Minutes,1896-,Chronological.,"The State Board of Education\, organized at statehood\, serves to provide a uniform system of quality secondary education throughout the state. This series includes the official minutes of board meetings. The State Board of Education considers such things as budgets and distribution of education funds\, contracts\, program and district administration\, legislative proposals and administrative rules\, and licensure.,These are the minutes of regular\, special\, and emergency meetings of official district committees\, boards\, and task forces. They may also include an official agenda. See Internal committee records",Permanent. Retain until administrative need ends,Public,29 microfilm reels
14032,Provo City School District (Utah),Minutes,1896.,none,"These are the minutes of regular\, special\, and emergency meetings of official district committees\, boards\, and task forces. They may also include an official agenda. See Internal committee records",,Public,1 microfilm reel
17724,Granite School District (Utah),Faculty meeting minutes,1942-1943.,Chronological,"These are the minutes of regular\, special\, and emergency meetings of faculty meetings. They memoranda\, related correspondence\, and the minutes.",,Public,1 microfilm reel
28205,Navigator Pointe Academy (Utah),Board Minutes and Policies,2005-,"Chronological, then alphabetical",These are board meeting minutes. They may include organizational files and policies.,Permanent. Retain for 5 year(s),,
790,State Building Board,Minutes,1896-1954.,Alphanumerical.,Includes minutes of the Building Board and the Engineering Advisory Council. The Department of Engineering included the Building Board to maintain state buildings and the engineering commission (to whom the advisory council provided suggestions). The engineering commission assumed the duties of the road commission and the aeronautics commission. (1953 UCA 63-1 et seq.),,Public,
2394,Water Storage Commission,Minutes,1904-1940.,Alphanumerical.,"Minutes of open and closed committee and board meetings as required by UCA 52-4-7.5(2005)\, et seq. ""Written minutes shall be kept of all open meetings.(UCA 52-4-7 (2005)). May include agenda\, meeting minutes\, transcripts\, and other supporting documentation.",,Public,
2563,Public Welfare Commission,County welfare board minutes,1961.,Alphanumerical,Copies of the minutes of the county welfare boards sent in to the state public welfare commission.,,Public,
2583,Department of Public Welfare,State hospital joint meeting minutes,i 1960-1967.,Alphanumerical.,Minutes from joint meetings between the State Hospital and Public Welfare.,,Public,
2712,Department of Public Welfare,Commission minutes,1942-1947.,Alphanumerical,"Minutes of open and closed committee and board meetings as required by UCA 52-4-7.5(2005)\, et seq. ""Written minutes shall be kept of all open meetings.(UCA 52-4-7 (2005)). May include agenda\, meeting minutes\, transcripts\, and other supporting documentation.",,Public,
3110,Apprenticeship Council,Minutes,1949-1983.,Chronological.,"These are quarterly meeting minutes. Included are the substance of all matters proposed\, discussed or decided and votes taken (Utah Code 52-4-203(2014)). This includes the agenda\, notices\, and any public materials distributed at the meeting.",,Public,0.35 cubic foot 2 microfilm reels
11907,Department of Human Services. Board of Substance Abuse,Minutes,1947-1957.,Chronological.,"Bound volume of minutes for the Utah State Board on Alcoholism. Board created by chapter 86\, Laws of Utah 1947.",,Public,
13902,Department of Natural Resources. Division of Water Rights,Ogden River water users association minutes books,1941-1972.,none,These books document stockholders and meeting minutes.,,Public,1 microfilm reel
22538,Five County Association of Governments (Utah),Color Country Travel Region board minutes,1975-1999.,Chronological by month,"These minutes constitute a record of the Color Country Travel Region board's actions. The Board existed to promote tourism in the southwestern Utah counties of Beaver\, Garfield\, Iron\, Kane (until it dropped out in 1997)\, and Washington. Minutes include actions taken at monthly board meetings; reports on committee activities; and associated memoranda\, travel statistics\, copies of press releases and other publicity\, and budget materials. As of 1998\, the Utah Association of Travel Regions consisted of nine independent destination marketing organizations. Each region is organized by individual counties under the legal auspices of interlocal agreements between county governing bodies; there is,no legal or financial regulation between the Travel Regions and the state Travel Council. The Color Country Region operated under the Five County Association of Governments from its creation in about 1975 until it was disbanded December 31\, 1999 for budgetary reasons when the individual counties no longer wished to make contributions from their transient room tax funds and voted to disband the travel region.",,Public,
22912,Board of Park Commissioners,Minutes,1926-1939.,Chronological by date.,"This series contains minutes from meetings of the State Board of Park Commissioners with information pertaining to resolutions\, Territorial State House in Fillmore (Old Capitol Building)\, finances\, parks\, board members\, and agency activities.",,Public,
24112,Department of Development Services. Industrial Promotion Division,Board minutes,1967-1979.,Chronological.,"Minutes of the Industrial Promotion Commission or Board which oversees the Division. Minutes lists day\, date\, and those present and their a summary of topics discussed including financial reports from the Division director\, personnel changes\, air service issues\, motor freight matters\, and business and trade expansion.",,Public,
25425,Children's Hospital for Crippling Diseases,Board of Trustees minutes,1945-1951.,Chronological.,"This series documents the beginning years of the Children's Crippling Disease Hospital. It contains a single minute book for the Board of Trustees of the hospital. Included in the book is a copy of the legislative bill creating the hospital\, the by-laws of the Board\, a list of Board members\, and Board minutes from its first meeting on 28 June 1945 through the monthly meeting held on 25 January 1951.",,Public,
27295,Department of Human Services.$bOffice of Public Guardian,Board of Public Guardian Services meeting records,1999-2009.,Chronological,"Minutes of open and closed committee and board meetings as required by UCA 52-4-203 (2014)\, et seq. ""Written minutes shall be kept of all open meetings"" UCA 52-4-203 (2013). May include agenda\, meeting minutes\, transcripts\, and other supporting documentation.",Permanent. Retain for 10 year(s),Public,
22860,Cache County (Utah). Newton School District,Board of Trustees minutes,1875-1908.,Chronological,"This book documents the minutes of regular and public meetings of the Board of Trustees. They are used to document the actions and decisions of the Board. These minute books include the time and place of meeting\, board members absent and present\, summary of proceedings and decisions made by the board. The book includes a school census dated 1 July 1886\, records of receipts and disbursements\, yearly financial reports\, school election voter's registers\, meeting minutes\, and accounts of individual indebted to the school.",,Public,1 microfilm reel
23651,Iron County (Utah). Enoch School District,Trustee minutes and accounting book,1874-1912.,Chronological,"These are minutes of regular and special meetings of the Board of Trustees. They are used to document the actions and decisions of the Board. School board minutes record the adoption of annual budgets; the approval of expenditures; discussions of district policies. These minute books include the time and place of meeting\, board members absent and present\, summary of proceedings and decisions made by the board. This book also includes an accounting record of all expenditures of the district. The district was initially called Johnson Springs but the name was changed to Enoch in the 1880s.",,Public,
25613,Duchesne County School District (Utah),Union High School board minutes,1961-1969.,Chronological,"These are the minutes for joint meetings of the Duchesne and Uintah County School District to address issues concerning Union High School. Union High School was constructed in Roosevelt and its boundaries included portions of the two districts. Joint minutes were held between 1961-1969. The minutes includes the date\, agenda\, board members present and absent\, summary of proceedings\, financial reports\, results of studies\, correspondence\,and school calendars.,These are minutes of regular and special meetings of the Board of Education. They are used to document the actions and decisions of the Board. School board minutes record the adoption of annual budgets; the approval of expenditures; discussions of district policies. These minute books include the time and place of meeting\, board members absent and present\, summary of proceedings and decisions made by the board.",,Public,1 microfilm reel
18497,Ogden (Utah). City Council,Ordinance working files,1889-1931,Generally chronological by year.,This series contains files documenting the process of formulating and adopting ordinances.,Retain for 10 year(s),Public,10 microfilm reels
12432,Tooele Valley Mosquito Abatement District (Utah),Agenda,1976-2015.,Chronological,"These are copies of notices of regular and special meetings of the city council and other pertinent committees. They may include date\, time\, location of meeting\, list of items to be discussed by committee members at regular\, special\, and emergency public meetings.",Retain for 2 year(s),Public,
4587,Bingham Canyon (Utah),Minutes,1904-1972.,Chronological by date of meeting.,"This series\, created by the Town Board and City Council of Bingham Canyon\, documents the decision-making process of the municipal council\, providing a historical record of municipal government decisions and\, consequently\, a history of the major events in Bingham Canyon. The minutes include information such as time\, date\, location and names of those present at meetings; roll call vote results; lists of proposed expenditures; motions introduced; and decisions made by the municipal government. Topics include approval of bills and budgets\, approval of appoinments to municipal jobs\, proposed ordinances\, provision of public works\, and any other matters of immediate concern to the community. Occasionally\, additional documents have been inserted into the volumes. These documents include affidavits from municipal officers in support of loan applications.",,Public,1.85 cubic feet 4 microfilm reels
11900,Enterprise (Utah),Power commission minutes,1967-1978.,Chronological,"These are the official record of the proceedings of regularly scheduled\, special and emergency council meetings. Includes date\, time\, and place of meeting\, name of members in attendance and those absent\, a record of subjects discussed\, statements of intent\, and a record of action taken.",,Public,1 microfilm reel
23299,Orem (Utah). City Manager,Impact Fees Committee meeting minutes,1994-1995.,Chronological by month,"These are the minutes of regular\, special\, and emergency meetings of official municipal committees\, boards\, and task forces. UCA 52-4-7(1) (1997) requires that written minutes be kept of all open meetings. These minutes shall include: ""the date\, time and place of the meeting; the names of members present and absent; the substance of all matters proposed\, discussed\, or decided\, and a record\, by individual member\, of votes taken; the names of all citizens who appeared and the substance in brief of their testimony; and any other information that any member requests be entered in the minutes."" Minutes are also required to be kept for all closed meetings in accordance with UCA 52-4-7(2) (1997) and to include: ""the date\, time and place of the meeting; the names of all others present except when such disclosure would infringe on the confidence necessary to fulfill the original purpose of closing the meeting."",They may also include an official agenda. (See also Internal committee records).",Permanent. Retain until administrative need ends,Public,
24046,Orem (Utah). Administrative Services,Tank fire records,1996-1997.,Alphabetical by subject,"These records document the addressing of issues pertaining to the process of requesting Federal Emergency Watershed Protection (EWP)in 1996 for range land located in the northeast section of Orem City. Included are meeting minutes\, agreements\, articles\, costs\, county parcel information\, emergency water contract\, EWP literature\, EWP mitigation report\, forest service report\, correspondence\, maps\, property owner checklist\, signed fences\, silt fences and tank fire.",Permanent. Retain until administrative need ends,Public,
20051,American Fork (Utah),Meeting minute tape recordings,undated,,"These are the tape recordings of the proceedings of regularly scheduled\, special and emergency municipal meetings. They are used to create the official minutes. UCA 52-4-7 requires that ""written minutes shall be kept of all open meetings"" and that they ""shall be available within a reasonable time after the meeting."" UCA 52-4-7.5(2)(a) (1997) requires that ""if a public body closes a meeting . . . for any other purpose than to discuss the deployment of security personnel\, devices\, or systems\, the public body shall either tape record the closed portion of the meeting or keep detailed written minutes that disclose the content of the closed portions of the meeting.""",Retain for 3 year(s) after approval of minutes,Public,
24799,Riverdale (Utah),Meeting minute tape recordings,1946-,Chronological,"These are the tape recordings of the proceedings of regularly scheduled\, special and emergency municipal meetings. They are used to create the official minutes. UCA 52-4-7 requires that ""written minutes shall be kept of all open meetings"" and that they ""shall be available within a reasonable time after the meeting."" UCA 52-4-7.5(2)(a) (1997) requires that ""if a public body closes a meeting . . . for any other purpose than to discuss the deployment of security personnel\, devices\, or systems\, the public body shall either tape record the closed portion of the meeting or keep detailed written minutes that disclose the content of the closed portions of the meeting.""",Retain for 3 year(s) after approval of minutes,Public,
5278,Huntsville (Utah),Council minutes,1906-1909.,Alphanumerical.,The City Council serves as the governing body that organizes and maintains city services and that manages all city business and property. Minutes include both summaries of topics discussed during the meetings and a listing of all orders and decisions made by the council.,,Public,
7545,Pleasant Grove (Utah),Board of Adjustments minutes,1973-1991.,Chronological,"These minutes document all meetings of the Board of Adjustment. They are used to reference requests\, discussions\, and decisions of the Board.",Retain permanently,Public,
22339,Corinne (Utah),Planning and board of adjustment minutes,"1971,1974,1980-1984,1997-1999.",Chronological by year,"These are minutes of meetings and hearings held by the planning commission. ""Each municipality may enact an ordinance establishing a planning commission"" (UCA 10-9-201(1)(a)(1997)). A municipal planning commission shall ""prepare and recommend a general plan and amendments to the general plan; recommend zoning ordinances and maps\, amendments to zoning ordinances and maps; administer provisions of the zoning ordinance; recommend subdivision regulations and amendments to those regulations; recommend approval or denial of subdivision applications; advise the legislative body of matters as the legislative body directs; hear or decide any matters that the legislative body designates\, including the approval or denial of\, or recommendations to approve or deny\, conditional use permits; exercise any other powers that are necessary to enable it to perform or function\, or delegated to it by the legislative body"" (UCA 10-9-204 (1997)).",,Public,1 microfilm reel
23377,Honeyville (Utah),Receipt and disbursement register,1912-1975.,Chronological,"This register tracks receipts issued by the municipality and disbursement of municipal funds through the issuing of warrants. Receipt information includes number or receipt\, date\, from whom received\, amount for taxes\, and type of account (water works\, electric lights\, etc.). Disbursement information includes number of warrant\, date issued\, to whom\, service provided or item purchased\, amount and name of account (water works\, light\, salaries\, printing and stationary\, collection taxes and miscellaneous).",,Public,
30145,Murray City School District (Utah),25th School District record book,1894-1906.,Generally chronological.,"Approved minutes of an open meeting are the official record of the meeting of a public body. Contained in or with the minutes shall be the substance of all matters proposed\, discussed\, or decided\, and votes taken (Utah Code 52-4-203(2014)). This retention schedule includes agendas\, notices\, any public materials distributed or presented during the meeting\, as well as meeting packets or other documents in final form distributed to body members prior to or during the meeting in order to provide context for matters proposed\, discussed\, or decided. May include public and non-public materials.",,Public,0.50 cubic foot
30186,Cultural and Community Engagement. Division of Multicultural Affairs. Martin Luther King Jr. Human Rights Commission,Meeting minutes and supplementary materials,1991-,Chronological.,"These are the official records of the proceedings of regularly scheduled\, special and emergency council meetings. Includes date\, time\, and place of meetings\, names of members in attendance and those absent\, a record of subjects discussed\, statements of intent\, and a records of action taken. May also include recordings of closed portions of the meetings.",Permanent. Retain until administrative need ends,Public,
30201,Washington City (Utah),Planning Commission meeting minutes,1982-2019,Chronological by meeting date.,"Approved minutes of an open meeting are the official record of the meeting of a public body. Contained in or with the minutes shall be the substance of all matters proposed\, discussed\, or decided\, and votes taken (Utah Code 52-4-203(2014)). This retention schedule includes agendas\, notices\, any public materials distributed or presented during the meeting\, as well as meeting packets or other documents in final form distributed to body members prior to or during the meeting in order to provide context for matters proposed\, discussed\, or decided. May include public and non-public materials.",,Public,4.05 cubic feet
30209,Washington City (Utah),Municipal Building Authority minutes,1995-,Chronological by meeting date.,"Approved minutes of an open meeting are the official record of the meeting of a public body. Contained in or with the minutes shall be the substance of all matters proposed\, discussed\, or decided\, and votes taken (Utah Code 52-4-203(2014)). This retention schedule includes agendas\, notices\, any public materials distributed or presented during the meeting\, as well as meeting packets or other documents in final form distributed to body members prior to or during the meeting in order to provide context for matters proposed\, discussed\, or decided. May include public and non-public materials.",,Public,0.20 cubic foot
30323,Provo (Utah),Minutes of the Board of Public Utilities,1940-1952; 1968-1990,Chronological by meeting date.,"Approved minutes of an open meeting are the official record of the meeting of a public body. Contained in or with the minutes shall be the substance of all matters proposed\, discussed\, or decided\, and votes taken (Utah Code 52-4-203(2014)). This retention schedule includes agendas\, notices\, any public materials distributed or presented during the meeting\, as well as meeting packets or other documents in final form distributed to body members prior to or during the meeting in order to provide context for matters proposed\, discussed\, or decided. May include public and non-public materials.",,Public,1.50 cubic feet
30467,Resource Development Coordinating Committee,Meeting minutes and materials,1981-,Chronological.,"These records include agendas\, meeting minutes\, and supplementary materials for the Resource Development Coordinating Committee.",Retain permanently,Public,
18784,North Ogden (Utah),Council minutes,1934-1999,Chronological by meeting date.,"Approved minutes of an open meeting are the official record of the meeting of a public body. Contained in or with the minutes shall be the substance of all matters proposed\, discussed\, or decided\, and votes taken (Utah Code 52-4-203(2014)). This retention schedule includes agendas\, notices\, any public materials distributed or presented during the meeting\, as well as meeting packets or other documents in final form distributed to body members prior to or during the meeting in order to provide context for matters proposed\, discussed\, or decided. May include public and non-public materials.",Retain permanently,Public,2.55 cubic feet
30555,Murray (Utah),Murray City planning records,1966-,Alphanumeric by project number,"This series documents the various functions of the Murray City Planning and Zoning Department\, and include documentation that provides evidence of requested changes to zoning regulations\, conditional use permitting and other other land uses. Records include applications\, maps and plans.",Retain permanently,Public,
30681,Board of Education. Internal Audit.,Audit committee meeting records,2011-,Chronological by fiscal year,"Meeting minutes and agenda packets for the Utah State Board of Education's Audit Committee. Contained in or with the minutes shall be the substance of all matters proposed\, discussed\, or decided\, and votes taken (Utah Code 52-4-203(2014)).",Retain permanently,Public,
30754,Morgan County (Utah). County Commission,Index to minutes,1862-,Chronological by meeting date.,"This series contains an index for matters discussed in the minutes of the Morgan County Court\, later the Morgan County Commission.",Retain permanently,Public,
29688,Summit County Service Area #3 (Utah),Board of trustee meeting minutes,1990-,Chronological.,"These are the minutes of the board of trustees for Summit County Special Service Area #3. The minutes include the substance of all matters proposed\, discussed\, or decided\, and a record\, by individual member\, of any votes taken.",Permanent. Retain until administrative value has been met,Public,
29698,Utah State Historical Records Advisory Board,Meeting minutes and agendas,1977-,Chronological.,"The Utah State Historical Records Advisory Board assists organizations throughout the state in the acquisition\, preservation\, and use of historical records. Records in this series document all matters proposed\, discussed\, and voted upon. Information includes parties present\, agendas\, notices\, and any public materials discussed at the meeting.",Permanent. Retain for 5 year(s),Public,
29720,School and Institutional Trust Lands Administration,Board meeting records,1994-,Chronological by date.,"These records document the meetings of the board\, and include meeting minutes and any related materials. Minutes from 1896-1994 are found in series #1973: Meeting minutes (State Land Board). Records from 1896-1958 include Director's Actions.",Permanent. Retain for 1 year(s),Public,
29745,State Land Board,Directors' actions,1958-1994.,Chronological by meeting date.,"This series contains records documenting formal actions taken by directors of the State Land Board as discussed and determined by board meetings. The records primarily contain information related to land sales and leases determined by the board. Beginning in 1958\, these records were kept separately from meeting minutes.",,Public,9 microfilm reels
29767,Salt Lake City School District (Utah). Washington Elementary School,Parent Teacher Association administrative records,1963-2004.,Chronological,"Approved minutes of an open meeting are the official record of the meeting of a public body. Contained in or with the minutes shall be the substance of all matters proposed\, discussed or decided and votes taken (Utah Code 52-4-203(2014)). This includes the agenda\, notices\, and any public materials distributed at the meeting.",,,
29790,Heber City (Utah),Council meeting materials,1994-,Chronological by meeting date.,"This series contains the meeting materials presented to the Heber City Council members in preparation for council meetings. Records include all materials used in preparation for meeting and can include the following; agendas\, notices and any public materials distributed to the board members\, and any materials required by Utah Code 52-4-203(2)(a)(2018).",,Public,17.70 cubic feet
14426,Murray (Utah). City Library,Board minutes,1939-,Chronological,"These are the official minutes of regular and special meetings of the County Library Board of Directors. They are used to document the actions of the board. They include the agenda\, dates and times meetings convened and adjourned\, board members present and excused\, and a summary of the proceedings of meetings\, including motions\, votes\, discussions\, official actions\, and decision.",Retain permanently,Public,7 microfilm reels
24588,Washington County (Utah). Library,Board minutes,1911-,Chronological.,"These are the official minutes of regular and special meetings of the County Library Board. They are used to document the actions of the board. They include the agenda\, dates and times meetings convened and adjourned\, board members present and excused\, and a summary of the proceedings of meetings\, including motions\, votes\, discussions\, official actions\, and decision. The first volume (1911-1950) also includes the library's annual reports (1913-1958). From 1950 to 1981\, the minutes are scattered until 1981 and are missing from 1977 to 1980\,",Permanent. Retain until administrative need ends,Public,2 microfilm reels
29795,Mountain Accord (Utah),Meeting minutes,2015-2017.,,,Retain permanently,Public,
85009,Willard (Utah),Council minutes,i 1885-2000,Chronological by meeting date.,"Approved minutes of an open meeting are the official record of the meeting of a public body. Contained in or with the minutes shall be the substance of all matters proposed\, discussed or decided and votes taken (Utah Code 52-4-203(2014)). This includes the agenda\, notices\, and any public materials distributed at the meeting.",,Public,1.55 cubic feet 4 microfilm reels
29918,Green Hills Estates Water and Sewer Improvement District (Utah),Meeting minutes,1983-,Chronological.,These records contain the meeting minutes and supporting documentation for the district's board and annual district meetings. Materials include written minutes as well as recordings of closed portions of open meetings. Recordings of open portions are not included in this schedule.,Permanent. Retain for 2 year(s),Public,
29960,Taylorsville (Utah),City Council meeting materials and agenda packets,1995-,Chronological by meeting date,These records document the legislative actions taken by the City Council and include the materials the council members are provided to aid them in their decision making.,Retain permanently,Public,12.25 cubic feet
30112,Cornish (Utah),Planning and Zoning Commission minutes,1996-2016,Chronological by meeting date.,"These are minutes of meetings and hearings held by the planning commission. ""Each municipality may enact an ordinance establishing a planning commission"" (UCA 10-9-201(1)(a)(1997)). A municipal planning commission shall ""prepare and recommend a general plan and amendments to the general plan; recommend zoning ordinances and maps\, amendments to zoning ordinances and maps; administer provisions of the zoning ordinance; recommend subdivision regulations and amendments to those regulations; recommend approval or denial of subdivision applications; advise the legislative body of matters as the legislative body directs; hear or decide any matters that the legislative body designates\, including the approval or denial of\, or recommendations to approve or deny\, conditional use permits; exercise any other powers that are necessary to enable it to perform or function\, or delegated to it by the legislative body"" (UCA 10-9-204 (1997)).",,Public,0.20 cubic foot
30118,Weber Fire District (Utah),Meeting minutes,1997-,Chronological.,"These records are the meeting minutes for the Weber Fire District. May include agenda\, meeting minutes\, transcripts\, and other supporting documentation.",Retain permanently,Public,
30162,Washington City (Utah),Council meeting materials,1990-2020,Chronological by meeting date.,"Approved minutes of an open meeting are the official record of the meeting of a public body. Contained in or with the minutes shall be the substance of all matters proposed\, discussed\, or decided\, and votes taken (Utah Code 52-4-203(2014)). This retention schedule includes agendas\, notices\, any public materials distributed or presented during the meeting\, as well as meeting packets or other documents in final form distributed to body members prior to or during the meeting in order to provide context for matters proposed\, discussed\, or decided. May include public and non-public materials.",,Public,5.80 cubic feet
30225,Washington City (Utah),Coral Canyon Special Service District minutes,2001-2013,Chronological by meeting date.,"Approved minutes of an open meeting are the official record of the meeting of a public body. Contained in or with the minutes shall be the substance of all matters proposed\, discussed\, or decided\, and votes taken (Utah Code 52-4-203(2014)). This retention schedule includes agendas\, notices\, any public materials distributed or presented during the meeting\, as well as meeting packets or other documents in final form distributed to body members prior to or during the meeting in order to provide context for matters proposed\, discussed\, or decided. May include public and non-public materials.",,Public,0.20 cubic foot
30238,Spanish Fork (Utah),Development review committee minutes and materials,2020-,Chronological by meeting date.,"These are records of the Development Review Committee. Records include minutes of the committee which include all matters reviewed and discussed by the committee\, recommendations of the committee and actions taken.",Retain permanently,Public,
30301,Provo (Utah). Mayor,Journal of Mayor's Court,1861-1862,Chronological by court date.,"Audio or video recordings document what transpired in open meetings of public bodies and are the official record of the meeting until and unless written meeting minutes are approved. Recordings used in place of written minutes in accordance with Utah Code 52-4-203(2)(b) are meeting minutes and are subject to the general retention schedule for open meeting minutes and public materials (GRS-1709)\, per Utah Code 52-4-203(6)(2018).",,,1 microfilm reel
30316,Provo (Utah). City Council,Motions,1912-1981.,Chronological by meeting date.,"Approved minutes of an open meeting are the official record of the meeting of a public body. Contained in or with the minutes shall be the substance of all matters proposed\, discussed\, or decided\, and votes taken (Utah Code 52-4-203(2014)). This retention schedule includes agendas\, notices\, any public materials distributed or presented during the meeting\, as well as meeting packets or other documents in final form distributed to body members prior to or during the meeting in order to provide context for matters proposed\, discussed\, or decided. May include public and non-public materials.",,Public,3.00 cubic feet
30324,Provo (Utah),Minutes of the Metropolitan Water District Board,1935-1962,Chronological by meeting date.,"These records document the approved minutes of the board of the Metropolitan Water District of Provo and contain the substance of all matters proposed\, discussed\, or decided\, and any votes taken by the board.",Retain permanently,Public,0.35 cubic foot
30330,Provo (Utah). City Recorder.,Water rights documentation,1861-1936.,Generally chronological by documentation date.,This series contains copies of records related to water rights in the city.,Retain permanently,Public,0.20 cubic foot
30488,Cache County (Utah). County Commission,Minutes,1967-,Chronological by date of meeting.,"These minutes record the actions of the county commission\, the governing body of the county. The commission was authorized to manage all county business and property. This includes budgeting\, equipment purchasing and auditing; use of county lands; districting for schools\, roads\, voting\, drainage\, etc.; taxing\, specifically acting as an ex-officio board of equalization; business licensing; arranging for the construction of roads\, public buildings\, contracting for services; supervising the conduct and payment of all county personnel.",Retain permanently,Public,
30522,Sandy (Utah). City Council,Meeting minutes index,1970-1985,Alphabetical by topic.,These index cards document topics and issues discussed by the Sandy City Council at their public meetings and reference where the information can be found in the official records of the meeting.,Retain permanently,Public,1.60 cubic feet
25195,Utah State Historical Records Advisory Board,Grant program records,1977-,Chronological.,"These records document the work of the Utah State Historical Records Advisory Board (USHRAB) to assist organizations throughout the state in the acquisition\, preservation\, and use of historical records. Records include letters of appointments\, grant applications\, correspondence\, disbursements\, policies\, and procedures.",Permanent. Retain for 5 year(s),Public,
30530,North Ogden (Utah),Social and public park association meeting minutes,1898-1934,Arranged chronological by meeting date.,"Approved minutes of an open meeting are the official record of the meeting of a public body. Contained in or with the minutes shall be the substance of all matters proposed\, discussed\, or decided\, and votes taken (Utah Code 52-4-203(2014)). This retention schedule includes agendas\, notices\, any public materials distributed or presented during the meeting\, as well as meeting packets or other documents in final form distributed to body members prior to or during the meeting in order to provide context for matters proposed\, discussed\, or decided. May include public and non-public materials.",,Public,0.20 cubic foot
30610,Heber City (Utah),Fire Department Board minutes and materials,1980-,Chronological.,"Series contains minutes and materials from the board of directors of the Heber City Fire Department\, and contains meeting agendas\, discussions\, votes and resolutions of the board.",Retain permanently,Public,
30672,Perry (Utah),City Council meeting packets,1990-,Chronological by meeting date.,These records contain supplemental materials provided to the City Council members for reference during a public meeting.,Retain permanently,Public,
30701,Perry (Utah),Public meeting minutes,1911-,Chronological by meeting date.,"This series includes approved minutes of an various public boards in Perry City and are the official record of the meeting of a public body. Contained in or with the minutes shall be the substance of all matters proposed\, discussed\, or decided\, and votes taken.",Retain permanently,,
30707,Springville (Utah),City Council public information packets,2000-,Chronological.,This series contains the public information packets provided to the city council containing supplementary materials to support discussions at the monthly council meetings.,Retain permanently,Public,
84244,Davis County (Utah). County Clerk,Death registers,i 1898-1905.,"These records are chronological by year but not by month. Entries were recorded in order of report, not by date of death.","These records contain death registers for the years 1898 to 1905. Each entry has an assigned number\, the name of the decedent\, age\, sex\, race\, color\, term of residence\, birthplace\, marital status\, occupation\, last place of residence\, causes of death\, date of death and name of party making out the report.",,Public,1 microfilm reel
84240,Tooele County (Utah). County Clerk,Register of Births,1898-1905.,Chronological by reporting date and roughly chronological by birth date.,"These records contain birth registers recorded during the years 1898 to 1905. Each entry has information regarding date of birth\, sex\, race\, color\, place of birth\, parents' names\, residence\, the name of the informant making the report\, and an assigned number.",,Public,0.50 cubic foot 1 microfilm reel
84106,Sanpete County (Utah). County Clerk,Birth register,i 1898-1905.,"Generally chronological by reporting date, thereunder by birth date.","These records contain birth registers recorded during the years 1898 to 1905. Each entry has an assigned number\, sex\, color\, race\, date of birth\, place of birth\, father's name\, mother's name\, parents' residence\, attending physician\, and remarks.",,Public,1.25 cubic feet 1 microfilm reel
84246,San Juan County (Utah). County Clerk,Death registers,i 1898-1905.,"These records are chronological by year but not by month. Entries were recorded in order of report, not by date of death.","These records contain death registers for the years 1898 to 1905. Each entry has the decedent's name\, occupation\, age\, marital status\, sex\, race\, color\, residence\, term of residence\, date of death\, cause of death\, informant making report\, and assigned number.",,Public,1 microfilm reel
84245,Sevier County (Utah). County Clerk,Death registers,i 1898-1905.,"These records are chronological by year but not by month. Entries were recorded in order of report, not by date of death.","These records contain death registers for the years 1898 to 1905. Each entry has the decedent's name\, date of death\, occupation\, age\, marital status\, sex\, race\, color\, residence\, term of residence\, cause of death\, informant making report\, and assigned number.",,Public,1 microfilm reel
84238,Sevier County (Utah). County Clerk,Birth registers,i 1898-1905.,"These records are chronological by year but not by month. Entries were recorded in order of report, not by date of birth.","These records contain birth registers recorded during the years 1898 through 1905. Each entry has the date of birth\, sex\, race\, color\, parents' names\, residence\, name of the informant making the report\, and an assigned number.",,Public,1 microfilm reel
84243,Duchesne County (Utah). County Clerk,Marriage licenses,i 1915-,Numerical by marriage license number,"This series contains copies of the marriage licenses granted in Duchesne County. The information includes names\, addresses\, and ages of bride and groom; date and number of license; date of marriage; title and signature of person performing the ceremony; and signatures of bride\, groom\, witnesses\, and county clerk.",Retain permanently,Public,
84239,San Juan County (Utah). County Clerk,Birth registers,i 1898-1905.,"Chronological by date reported, not by date of birth.","These records contain birth registers recorded during the years 1898 through 1905. Each entry has the date of birth\, sex\, race\, color\, parents' names and residence\, informant making the report\, and its assigned number. Following the register are anomalous entries dated 1848 to 1892 recorded long after birth. These are followed by separate pages of parents notices and small reports.",,Public,1 microfilm reel
84241,Logan (Utah). City Council,Ordinances,1896-,"Chronological by year, thereunder numerical by ordinance number","These books contain the legislative action of city council to regulate\, require\, prohibit\, govern\, control\, or supervise any activity\, business\, conduct\, or condition authorized by UCA 10-3-701 to 715 (1997). An ordinance includes a number\, a title\, preamble\, an ordaining clause\, the body or subject of ordinance\, when applicable\, penalty of violation\, effective date\, signature of mayor or acting mayor\, and municipal seal.",Permanent. Retain until administrative need ends,Public,2 microfilm reels
84193,Governor Wells,Spanish American War scrapbook,i 1898-1899.,Roughly chronological.,"This scrapbook contains newspaper clippings concerning information and news of the Utahns involved in the Spanish American War. It contains articles on the preparations for\, involvement in\, and conclusions and repercussions of the war as pertaining to Utah soldiers and citizens. It was compiled by the governor's office at the time as a scrapbook of current events.,Records which document an agency's history. Includes scrapbooks\, photographs\, articles\, program notes and information about events and programs sponsored or funded by an agency. May also include narrative audio and audiovisual agency histories.",,Public,0.35 cubic foot 1 microfilm reel
85039,Lieutenant Governor,Governors' executive orders and proclamations,1896-2004.,Chronological by filing date.,"This series contains the official copies of executive orders and proclamations issued by the Governor. Executive orders afford a method for reacting to and preparing a plan of action for sudden problems or changing events which require the Governor's prompt attention. Their issuance provides an established conventional means of responding to these events. Through the executive order\, the Governor also creates mechanisms to implement the regulations and establish organizations to perform activities of the government in some specific way. Proclamations are more broad statements of position. They provide a formal means to report to the general public that the Governor has responded to an event in a specific manner. Frequently proclamations are issued to pay,tribute or to express formal observance of holidays or other noteworthy occasions.",,Public,11.00 cubic feet 7 microfilm reels
84925,Parowan (Utah),Ordinances,1892-,,"These ordinances document the legislative functions of the Parowan city council and comprise the municipal code by which the city's officials and inhabitants conducted their daily business. Parowan's original 1851 charter authorized the city council to ""make\,... and execute all such ordinances\,... as they may deem necessary for the peace\, benefit\, good order\, regulation\, convenience\, and cleanliness of said City\, - for the protection of property therein\, from destruction by fire or otherwise; and for the health and happiness thereof"" (Laws and Ordinances of the State of Deseret\, 1850-1851). Both the city's reincorporation in 1868\, and their designation as a third class city (at least by 1888) reinforced this mandate. The ordinances primarily concern maintaining law and order; guarding public health; administering water use and development; creating and maintaining public improvements; licensing\, taxing\, and regulating businesses\, trades\, and professions; regulating commodities and,dangerous substances; abating nuisances; controlling domestic animals; conducting elections; creating municipal offices and departments; appointing public officials; setting salaries; and controlling city finances. Soon after 1900\, the ordinances reflect the city's accommodation to modern technological improvements.",Retain permanently,Public,2 microfilm reels
85108,District Court (Third District : Salt Lake County),Declarations of intention record books,1896-1959.,"Chronological by date, thereunder numerical by entry number.","These volumes contain declarations of individuals' intentions to become United States citizens. These were to be filed at least two years before an individual could apply for citizenship. The first volume contains preprinted forms with blanks for the insertion of the individual's name\, sovereign\, date\, and signatures of the individual and court clerks. Beginning in 1906\, more detailed federal forms were used. These also included personal description\, birthplace and date\, residence\, and emigration and immigration data. By 1916\, space was included to record marital status\, spouse's name\, birthplace and date.__By the 1930s more space was added for sex\, race\, nationality\, marriage date and place\, and the number of children with their,birth date\, birthplace\, and residence; any previous declaration of intention; and his or her name at entry. In 1941 information was added regarding any departures from the United States. In 1952\, filing of declarations became optional instead of mandatory and by 1957 the forms were simplified to include name\, residence\, age\, birth date and place\, sex\, personal description\, citizenship\, spouse name\, admission place for permanent residence\, name at entry\, date\, and ship name.",,Public,7.00 cubic feet 20 microfilm reels
84920,Kanab (Utah),Revised ordinances,1893-1916; 1997-,"Chronological by date adopted, thereunder by title, chapter, and section.","The city council in each of Utah's incorporated cities exercises its legislative powers by passing ordinances. Ordinances regulate all activity within the community (Utah Code\, 1988\, 10-3-701-707). At the time of incorporation the Kanab town board (as the city council was formerly called) compiled and adopted a set of ordinances as a basis for the city government. These ordinances set the town boundaries; established positions for a number of appointed officials and defined their responsibilities; established rules of conduct; and set requirements for conducting business. The Kanab city council compiled and updated sets of complete city ordinances periodically thereafter. This series includes some of those sets of revised ordinances. The most recently revised set of Kanab ordinances is much broader in scope and also includes regulations for elections\, courts\, taxation\, municipal improvements\, public utilities and services\, new construction\, public transportation\, safety\, and the,management of public property\, as well as planning and zoning laws.",Retain permanently,Public,2 microfilm reels
84923,Orem (Utah). City Council,Ordinances,i 1921-,Numerical by ordinance number,"These books contain the legislative action of city council to regulate\, require\, prohibit\, govern\, control\, or supervise any activity\, business\, conduct\, or condition authorized by UCA 10-3-701 to 715 (1997). An ordinance includes a number\, a title\, preamble\, an ordaining clause\, the body or subject of ordinance\, when applicable\, penalty of violation\, effective date\, signature of mayor or acting mayor\, and municipal seal. Included are the legislation actions of the City Council\, including zoning changes.",Retain permanently,Public,
84927,South Jordan (Utah),Ordinances,1971-,Numerical by ordinance number.,"Ordinances are laws created by the city council. They are enactments which govern and maintain the operation of the city for peace\, benefit\, and regulation of the municipality. Each separate law may carry a penalty or fine and must not conflict with the Utah State Constitution or The United States Constitution. Each ordinance is discussed in open council meetings\, and take effect 20 days after being passed. Ordinances deal with the employment of elected and appointed officials; vehicles and traffic control; water use and allocation; fire and police protection; business and merchant regulation; and the establishment of fees and fines for city services.",Retain permanently,Public,1 microfilm reel
84921,Manila (Utah),Ordinances,1961-,Numerical by ordinance number.,"Ordinances are laws created by the city council. They are enactments which govern and maintain the operation of the city for peace\, benefit\, and regulation of the municipality. Each separate law may carry a penalty or fine and must not conflict with The Utah State Constitution or The United States Constitution. Each ordinance is discussed in open council meetings\, and take effect 20 days after being passed. Ordinances deal with the employment of elected and appointed officials; vehicles and traffic control; water use and allocation; fire and police protection; business and merchant regulation; and the establishment of fees and fines for city services.",,Public,1 microfilm reel
84919,Elsinore (Utah),Ordinances,i 1898-1917.,Numerical by ordinance number.,"Ordinances are laws created by the city council. They are enactments which govern and maintain the operation of the city for peace\, benefit\, and regulation of the municipality. Each separate law may carry a penalty or fine and must not conflict with The Utah State Constitution or The United States Constitution. Each ordinance is discussed in open council meetings\, and take effect 20 days after being passed. Ordinances deal with the employment of elected and appointed officials; vehicles and traffic control; water use and allocation; fire and police protection; business and merchant regulation; and the establishment of fees and fines for city services.",,Public,
85175,District Court (Second District),Certificates of citizenship record books,i 1878-1895.,Chronological.,"These two volumes record copies on an individual's final admission to U.S._citizenship. Both volumes have similarly worded forms. The first volume records individuals who entered the United States as adults; the second records those who entered as minors. The applicant's name and nationality are noted\, as is compliance with the procedures: evidence of having declared his intention to become a citizen at least two years earlier\, two citizen witnesses to his character and residency\, and the taking of an oath of allegiance and renouncing his former sovereign. After statehood in 1896\, the district courts began keeping records separately in each county.",,Public,1 microfilm reel
85177,District Court (Fifth District : Beaver County),Naturalization record books,i 1896-1940.,Chronological by filing date.,"To become a citizen of the United States\, an individual normally filed a ""declaration of intention to become a citizen"" at least two years prior to applying for citizenship. The next step was the naturalization hearing at which the candidate and witnesses either made oral statements or filed written petitions and affidavits attesting to the applicant's character\, worthiness to become a citizen\, and the validity of statements made to the court. If the judge found the applicant eligible to become a citizen\, an oath was administered and the individual renounced his former citizenship. At this point a certificate of citizenship was issued documenting the fact. These volumes contain standardized certificates of citizenship and any supporting petitions or documentation required.",,Public,3 microfilm reels
85180,District Court (Fifth District : Juab County),Citizenship certificate stubs,i 1908-1928.,Numerical by certificate number.,"These preprinted stubs kept a record of each certificate of citizenship issued to newly naturalized citizens. A certificate was given to the new citizen and a copy mailed to the federal Bureau of Naturalization. The court clerk kept these stubs which recorded the essential information on the certificate: number; name; age\, when and where the declaration of intention was filed; when and where the petition for citizenship was filed; name\, age\, and residence of wife; name\, age\, and residence of minor children; date order filed; and holder's signature.",,Public,0.20 cubic foot
85182,District Court (Fourth District : Wasatch County),Citizenship certificate stubs,i 1907-1924.,The stubs are arranged by certificate and volume number. The certificate numbers were issued in chronological order.,"This series contains stubs for certificates of citizenship issued by the court to newly naturalized citizens. The court clerk was responsible for sending the federal Bureau of Immigration and Naturalization a duplicate of the certificate\, ""and to make and keep on file in his office a stub for each certificate so issued by him\, whereon shall be entered a memorandum of all the essential facts set forth in such certificate."" The preprinted stub forms were in volumes issued by the Bureau of Naturalization. The essential facts included both filing information and personal history data: certificate number; name; age; declaration of intention filing data; petition for citizenship filing data;,name\, age\, and residence of wife; names\, ages\, and residences of minor children; date of order admitting to citizenship with volume and page recorded; and signature of holder.",,Public,1 microfilm reel
85225,District Court (Sixth District : Wayne County),Naturalization record book,i 1896-1902.,Chronological.,"This series contains documentation of the final steps of becoming a United States citizen. The volume contains only a record of certificates of citizenship issued to the newly naturalized citizen. Each form gives the date\, applicant's name\, former country and kingdom\, and current town and county of residence. A standardized summary of the procedures assured that the necessary evidence was provided and the required oaths taken. The judge then signed\, attesting to the applicant's admission as a citizen. Although courts began keeping records separately in each county after statehood in 1896\, an applicant could file in any court until 1906. The volume has only 5 pages of entries\, but does include an applicant from Sevier County as well as the expected,Wayne County applicants. In 1906\, federal naturalization law required that an individual file in a court having jurisdiction over his area of residence\, and the courts began using standardized federal forms.",,Public,1 microfilm reel
85178,District Court (Fourth District : Juab County),Naturalization record books,i 1904-,"Chronological. After 1906, also by volume and petition number.","These volumes contain documentation of the final steps of becoming a United States citizen. They include petitions for naturalization\, certificates of citizenship\, and accompanying documentation. The first preprinted forms consisted of an applicant's affidavit and witness affidavits\, as well as a certificate of citizenship. The applicant's affidavit gave his name\, birthplace\, court and date of declaration of intention\, sovereign\, and date of admission to the United States. The affidavit included an oath of renunciation to his former sovereign and a declaration regarding character and health. The affidavits of two witnesses confirmed the applicant's statements and declared his worthiness to become a citizen.__A copy of a,certificate of citizenship form was then completed reiterating this information and ordering his admittance as a citizen. _____After 1906\, courts were required to use preprinted forms in volumes issued by the federal Bureau of Immigration and Naturalization. Petitions included the individual's name\, residence\, occupation\, birth date and place; place from which emigrated\, date\, port of arrival\, and vessel name; date and court where he declared his intention of becoming a citizen; wife's name\, birthplace\, and residence; and any previous petitions for citizenship. Later there were blanks to record his children's names\, birth dates\, birthplaces\, and residences.__Two citizen witnesses validated the individual's petition information and,declared he was of good moral character. The printed oath of allegiance and court order admitting the applicant as a citizen are included. Later space was added for memoranda\, including space to record the denial\, not just the acceptance\, of the petition. In 1941\, a sentence was added regarding any departures from the United States with a table in which to record dates of departure and return\, ports used\, and vessel name. Various corroborating documents had to be produced at the time of the hearing and are usually bound into the volumes along with the petitions. They include declarations of intention\, certificates of military service\, certificates of arrival\, witness depostions\,,correspondence\, and occasionally court orders revoking citizenship. The series was begun when Juab County was part of the 5th judicial district; the county was moved to the 4th district in 1977.",Retain permanently,Public,0.50 cubic foot 1 microfilm reel
85174,District Court (Second District),Declarations of intention record book,i 1874-1895.,Chronological.,"These volumes record statements of individuals' intentions of becoming U.S._citizens. Although the first volume is handwritten and the second preprinted\, both volumes have standardized forms with insertions of the individual's name\, sovereign\, date\, and signatures of the individual and the court clerks witnessing the statement. After statehood in 1896\, the district courts began keeping records separately in each county.",,Public,1 microfilm reel
84099,Box Elder County (Utah). County Clerk,Death registers,i 1898-1905.,Chronological by year,"These records contain death registers for the years 1898 to 1905. Each entry has an assigned number\, the name of the decedent\, age\, sex\, race\, color\, term of residence\, birthplace\, marital status\, occupation\, last place of residence\, causes of death\, date of death\, name or party making out report.",,Public,1 microfilm reel
84156,District Court (Fourth District : Wasatch County),Naturalization record books,i 1896-1935.,Chronological.,"These volumes document the final steps of becoming a United States citizen. They include petitions for naturalization\, certificates of citizenship\, and accompanying documentation. The first volume contains only certificates of citizenship. Each form gives the date\, applicant's name\, former town and country\, current residence\, and a standardized summary that the applicant had conformed to the legal requirements\, producing necessary evidence and taking the necessary oaths. The judge then signed admitting the applicant as a citizen. By late 1903\, the preprinted forms consisted of an applicant's affidavit and witness affidavits\, as well as a certificate of citizenship.__The applicant's affidavit gave his name\,,birthplace\, sovereign\, date and court where he had declared his intention to become a citizen\, and date of entrance to the United States. Occasionally\, the original declaration of intention is filed in the book as documentation. The affidavit included an oath of renunciation of allegiance to his former sovereign and a declaration of the applicant's character and health. The affidavits of two witnesses confirmed the applicant's statements and declared his worthiness to become a citizen.__A copy of a certificate of citizenship was completed reiterating this information and ordering his admittance as a citizen. After 1906\, courts were required to use preprinted forms in volumes furnished by the Bureau of Immigration and,Naturalization. These include detailed petitions for naturalization and accompanying documentation. The petitions have blanks for name; residence; occupation; birthdate and place; emigration data including vessel name and ports; wife's name\, birthplace\, and residence; his children's names\, birthdates and places\, and residences; and any previous petitions filed. An oath against anarchy and polygamy was taken and former citizenship renounced. There was also space on the petition for affidavits of witnesses and a preprinted oath of allegiance and court order admitting the petitioner to citizenship. Later space was added to record continuances\, denial of citizenship\, etc. Corroborating documentation included declarations of intention from a variety of courts\, certificates of arrival\, and,questionnaires submitted prior to the petition which included much the same information with the addition of mother's maiden name\, names of persons the individual was coming to in the U.S.\, names of other passengers\, etc. Rather than filing locally\, many people apparently filed with the U.S. District Court in Salt Lake City. Because so few naturalization petitions had been filed with the court in the 1930s\, the Fourth District Court for Wasatch County relinquished jurisdiction in naturalization cases in 1935.",,Public,0.50 cubic foot
84185,Utah County (Utah). County Clerk,Birth registers,i 1898-1905.,,"These records contain birth registers recorded during the years 1898 through 1905. Each entry has the date of birth\, name\, sex\, race\, color\, parents' names\, residence\, name of the informant making the report\, and an assigned number.",,Public,1 microfilm reel
84176,Juab County (Utah). County Clerk,Death registers,i 1898-1905.,"Chronological by year, but not by month. Entries were recorded in order of report, not by date of death.","These records contain death registers for the years 1898 to 1905. Each entry has the decedent's name\, occupation\, age\, marital status\, sex\, race\, color\, residence\, term of residence\, date of death\, cause of death\, informant making report\, and assigned number.",,Public,1 microfilm reel
84175,Juab County (Utah). County Clerk,Birth registers,i 1898-1905.,"Chronological by year, but not by month. Entries were recorded in order of report, not by date of birth.","These records contain birth registers recorded during the years 1898 through 1905. Each entry has the date of birth\, sex\, race\, color\, parents' names\, residence\, name of informant\, and an assigned number.",,Public,1 microfilm reel
84103,Sanpete County (Utah). County Clerk,Marriage licenses,1873-,Chronological,"This series contains copies of the marriage licenses granted in Sanpete County. The information includes names\, addresses\, and ages of bride and groom; date and number of license; date of marriage; title and signature of person performing the ceremony; and signatures of bride\, groom\, witnesses\, and county clerk.",Retain permanently,Public,2 microfilm reels
84075,Wayne County (Utah). County Clerk,Marriage license record books,1892-,Chronological,"This series contains copies of the marriage licenses granted in Wayne County entered on pre-printed forms. The information includes names\, addresses\, and ages of bride and groom; date and number of license; date of marriage; title and copy of signature of person performing the ceremony; and copies of signatures of bride\, groom\, witnesses\, and county clerk.",Retain permanently,,
84137,Juab County (Utah). County Clerk,Marriage license record books,1887-,Chronological,"This series contains copies of the marriage licenses granted in Juab County. The information includes names\, addresses\, and ages of bride and groom; date and number of license; date of marriage; title and signature of person performing the ceremony; and signatures of bride\, groom\, witnesses\, and county clerk.",Retain permanently,Public,
84071,Garfield County (Utah). County Clerk,Marriage licenses,1887-,Chronological,"This series contains copies of the marriage licenses granted in Beaver County. The information includes names\, addresses\, and ages of bride and groom; date and number of licenses; date of marriage; title and signature of person performing the ceremony; and signatures of bride\, groom\, witnesses\, and county clerk.",Retain permanently,Public,
84248,Weber County (Utah). County Clerk,Death registers,i 1898-1905.,"Chronological by year but not by month. Entries were recorded in order of report, not by date of death. Individual certificates follow the register.","These records contain death registers for the years 1898 to 1905. Each entry has the decedent's name\, occupation\, age\, marital status\, sex\, race\, color\, residence\, term of residence\, cause of death\, the name of the informant making report\, and an assigned number.",,Public,1 microfilm reel
84247,Tooele County (Utah). County Clerk,Register of Deaths,1898-1905.,Chronological by reporting date and roughly chronological by death date.,"These records contain death registers for the years 1898-1905. Each entry has the decedent's name\, occupation\, age\, marital status\, sex\, race\, color\, residence\, term of residence\, cause of death\, informant making report\, and assigned number.",,Public,0.50 cubic foot 1 microfilm reel
84680,Salt Lake City School District (Utah),Board minutes,i 1890-,Chronological by date.,"These are the proceedings of regular or special meetings of the Salt Lake City School District Board of Education. The minutes include the date\, time and place of each meeting\, as well as members present and absent\, the agenda\, and a written account of the proceedings. The minutes also include background material associated with meeting agenda topics\, and other exhibits for board discussions.",Permanent. Retain until administrative need ends,Public,2.50 cubic feet 206 microfilm reels
84766,Beaver (Utah),Interment register,1865-1986.,Chronological by date.,"This volume is an interment register for the Mountain View Cemetery for the years 1865 through 1986. Register columns include name of the deceased\, birth and death dates\, burial location\, place of birth\, and parents names\, though very few entries include information in all columns. Attached to the end of this volume is a hand-drawn map and name key to the oldest burials in the cemetery.",,Public,1 microfilm reel
84867,Sandy (Utah). City Council,Ordinances,i 1893-,Chronological by date of adoption and numerical by ordinance number.,"Ordinances are laws created by the city council. They are enactments which govern and maintain the operation of the city for peace\, benefit\, and regulation of the municipality. Each separate law may carry a penalty or fine and must not conflict with The Utah State Constitution or The United States Constitution. Each ordinance is discussed in open council meetings\, and take effect 20 days after being passed. Ordinances deal with the employment of elected and appointed officials; vehicles and traffic control; water use and allocation; fire and police protection; business and merchant regulation; and the establishment of fees and fines for city services.",,Public,0.50 cubic foot 1 microfilm reel
84917,Lehi (Utah),Ordinances,i 1919-1965.,Numerical by ordinance number.,"Ordinances are laws created by the city council. They are enactments which govern and maintain the operation of the city for peace\, benefit\, and regulation of the municipality. Each separate law may carry a penalty or fine and must not conflict with The Utah State Constitution or The United States Constitution. Each ordinance is discussed in open council meetings\, and take effect 20 days after being passed. Ordinances deal with the employment of elected and appointed officials; vehicles and traffic control; water use and allocation; fire and police protection; business and merchant regulation; and the establishment of fees and fines for city services.",,Public,
84866,Park City (Utah). City Council,Ordinances,1884-,Numerical by ordinance number.,"Ordinances are laws created by the city council. They are enactments which govern and maintain the operation of the city for peace\, benefit\, and regulation of the municipality. Each separate law may carry a penalty or fine and must not conflict with The Utah State Constitution or The United States Constitution. Each ordinance is discussed in open council meetings\, and take effect a specified number of days after being passed. Ordinances commonly deal with the employment of elected and appointed officials; vehicles and traffic control; water use and allocation; fire and police protection; business and merchant regulation; and the establishment of fees and fines for city services.",Permanent. Retain for 20 year(s),Public,2 microfilm reels
84427,Board of Education,Annual reports,1864-,Chronological.,"The annual report of the State Superintendent of Public Instruction is an overall outline of the state's public educational system and is mandated by Utah Code 53E-1-203 (2023). Designed to provide of public account of the school system\, it includes a general evaluation of the Education Office's activities and programs. Each report reviews the accomplishments of the previous year\, recommending areas for new emphasis or improvement. Specific sections answer questions on funding\, productivity\, development\, quality and focus.",Permanent. Retain until administrative need ends,Public,6.00 cubic feet 10 microfilm reels
85112,District Court (Third District : Salt Lake County),Citizenship certificate stubs,i 1907-1925.,,"These booklets contain the stubs recording certificates of citizenship issued to newly naturalized U.S._citizens. The court clerk was responsible for sending the Bureau of Immigration and Naturalization in Washington D.C._a duplicate of the certificate\, ""and to make and keep on file in his office a stub for each certificate so issued by him\, whereon shall be entered a memorandum of all the essential facts set forth in such certificate."" The preprinted stub forms were in volumes issued by the Bureau of Naturalization. The essential facts included both filing information and personal history information: number of certificate; individual's name and age; court of declaration of intention along with volume number\,,page\, and date; filing of petition date and volume where recorded; name\, age\, and place of residence of wife; names\, ages\, and places of residence of minor children; date of order admitting individual as a citizen and volume and page where recorded; and the signature of the individual.",,Public,4 microfilm reels
85173,District Court (First District : Cache County),Naturalization record books,1896-1929.,"Entries are chronological by petition date. After 1906 they appear by case number, chronologically arranged by petition date in sequentially numbered volumes.","These volumes contain documentation of the final steps of becoming a United States citizen. They include petitions for naturalization\, certificates of citizenship\, and accompanying documentation. The first volume contains only certificates of citizenship\, giving the date\, applicant's name\, former foreign residence\, current residence\, and signatures as well as a standardized summary of procedures. By 1903\, the forms consisted of an applicant's affidavit and witness affidavits\, as well as a certificate of citizenship. The forms also included the applicant's birthplace\, date and court of declaration of intention\, and date of admission to the United States.__,After 1906 more detailed federal forms were used. The petitions include individual's name\, residence\, occupation\, birth date and place; the place from which emigrated\, the date\, proof of arrival\, and vessel name; date and place of declaration of intention; wife's name\, birthplace and residence; any previous petitions; and children's names\, birthplaces\, and residences. Witness affidavits are included and various corroborating documents are bound into the volumes along with the petitions\, including declarations of intention\, certificates of U.S. military service\, certificates of arrival\, witness depositions\, etc.",Permanent. Retain until administrative need ends,Public,5 microfilm reels
85111,District Court (Third District),Declarations of intention record books,i 1869-1895.,Chronological by date.,"These volumes record individuals' declarations of their intentions to become United States citizens. During this period\, an individual could file for citizenship in any court of the territory\, but most declarations were from residents of counties in the third district. The volumes have standardized forms allowing for insertions of the individual's name\, sovereign\, date\, and signatures of the individual and the court clerk witnessing the statement. After statehood in 1896\, the district courts began keeping records separately in each county.",,Public,2.00 cubic feet 5 microfilm reels
85170,District Court (Fourth District),Certificates of citizenship record books,i 1894-1896.,Chronological by date.,"This volume contains copies of certificates of citizenship issued to newly naturalized U.S._citizens. The preprinted forms briefly summarize the naturalization hearing and contain blanks for the date\, individual's name\, previous country and kingdom\, current county of residence\, the individual's signature\, and the clerks' signatures as witnesses. After statehood in 1896\, the district courts began keeping records separately in each county.",,Public,0.50 cubic foot 1 microfilm reel
85109,Salt Lake County (Utah). Probate Court,Declarations of intention and certificates of citizenship record book,i 1858-1872.,,"This book contains statements of individuals' intentions to become United States citizens. The volume also contains a record of certificates of citizenship issued to newly naturalized citizens. The declarations contain blanks for the individual's name\, his sovereign\, date\, and signatures of the individual and court clerk. The certificates give the date\, applicant's name\, nationality\, date of declaration of intention\, names of those testifying to the applicant's character\, ruler's name\, and a standardized summary of the procedures and the applicant's oath of allegiance. Certificates for those who entered the U.S. as adults and those who entered as minors are recorded separately.",,Public,1 microfilm reel
85171,Box Elder County (Utah). Probate Court,Certificates of citizenship record books,i 1868-1869.,Chronological,"This volume contains handwritten copies of citizenship certificates issued to newly naturalized U.S._citizens. The applicant's name and current nationality were noted. The applicant was required to give evidence that he had declared his intention to become a citizen at least two years earlier. Two U.S._citizens attested that the applicant had resided in the United States at least five years and in Utah territory at least one year. They also testified that the applicant was of good moral character and behaved in a manner supportive of the U.S. Constitution. The applicant was sworn to support the Constitution and renounce allegiance to his former nation and particularly\, by name\, to its,ruler. The last three pages of the volume were used as an account ledger for the clerk's activities\, primarily in divorce cases\, from August 1876 to February 1877.",,Public,1 microfilm reel
85110,District Court (Third District),Certificates of citizenship record books,i 1880-1895.,Chronological by date.,"This series contains copies of certificates of citizenship issued to newly naturalized United States citizens. The volumes have preprinted forms which briefly summarize the naturalization hearing and contain blanks for the date\, individual's name\, previous country and kingdom\, current county of residence\, and the judge's signature. Someone has later gone through the volumes and added in the names of the witnesses at the hearing. After statehood in 1896\, district courts began keeping records separately in each county.",,Public,2.00 cubic feet 4 microfilm reels
85147,Park City (Utah). City Recorder,Birth register,i 1892-1897.,Chronological by month.,"This series contains birth registers for 1892 to 1897. Each of the entries has an assigned number\, name date of birth; father's name\, age occupation\, and birthplace; mother's name\, age\, and birthplace\, attending physician\, and the date reported.",,Public,1 microfilm reel
85169,District Court (Fourth District),Declarations of intention record books,i 1878-1895.,Chronological by date.,"These volumes record individuals' declarations of intention to later become U.S._citizens and to renounce their current citizenship. The volumes have standardized forms with blanks for insertions of the individual's name\, former sovereign\, date\, and signatures of the individual and the court clerks witnessing the statement. The volumes were used in Ogden by a court clerk and were passed along as Weber County was assigned to different court districts over the years. Thus the first volume was used by the Third District Court from 1878-1879 and then by the First District Court from 1880-1892 before being passed to the Fourth District Court.__After statehood in 1896\, district courts began keeping,all records separately in each county.",,Public,1.00 cubic foot 1 microfilm reel
85268,Division of Archives and Records Service,Military service cards,ca. 1898-1975.,Alphabetical.,"These cards contain basic military service data on Utah residents who served in the armed forces. Most of the cards pertain to World War I and World War II veterans. There are also cards for Spanish-American War and Mexican border campaign veterans. Service records for those involved in the Korean War or the Vietnam War are infrequently represented. A 1942 executive order proclaimed the Historical Society to be the Department of War History and Archives and document Utahns' service in WWII. In 1957\, registration of veterans' graves was assigned to the society\, and the Military Records Section was added. Its function was expanded to collect all types of records about Utah veterans of any war and to act as a separate repository for,information about Utah veterans. There are two groups of cards which had been sorted on the basis of card size. The large cards (6"" X 8"") contain data almost entirely on World War veterans\, but do include some peacetime service following World War II. The small cards (3"" X 5"") contain mostly cards of World War II veterans but also those for veterans of other wars.",,Public,116 microfilm reels
85298,State Historical Society,World War I service questionnaires,i 1914-1918.,,"This series contains military service questionnaires and photographs of Utah's World War I veterans. The survey was the result of a gubernatorial request to the State Council of Defense that a War History of the State be compiled; when the council disbanded\, the Historical Society continued the project. The questionnaire form includes general information\, induction information\, overseas service data\, promotions\, casualties\, and remarks. The forms also asked that a photograph be returned with the questionnaire. General information gives personal and family history. Induction information provide dates\, branch of service\, and training camp data. Overseas service information includes transport and service dates and place. Promotions information includes rank\, military training\, discharge date\, and any citations. Casualties are listed: date\, place\, and cause of death.",,Public,4.05 cubic feet 25 microfilm reels
8478,Department of Government Operations. Division of Finance. Accounting Operations,Warrant reconciliation system's program,1972-2023.,None,This is a set of instructions or procedures which command the computer to process information in a desired manner. They exist in machine-readable and human-readable formats. This description is only concerned with the human-readable format. A system's programs are also known as the source codes. This system only has one program which is the Cancel Warrant program (CANXWRNT).,,,
18683,Department of Government Operations. Division of Finance. Payroll Office,Social security earnings report,1990-,,"This series contains a personnel report with the following information: date\, department code\, division code\, employee number\, name\, amount earned\, federal tax withheld\, FICA\, state withheld\, and retirement withheld. Some of the reports have the columns labeled\, while others do not.",Retain for 3 year(s),,
8482,Accounting Standards and Financial Reporting Section,Income tax refund check register,1978-1996.,None,"This is an index for the income tax refund checks. It records to whom a check was issued and the amount of the warrant. The information in this register includes warrant number\, ICN number\, name to which the warrant is payable\, amount of the warrant\, and their zip code (the tape has their full address). This is part of the Tax Refund System.",Retain for 7 year(s),Private,
82186,Department of Government Operations. Division of Finance. Payroll Office,Payback advance file,1984-,None.,When the state went on the Human Resource Management System (HRM) there was a need to change the pay schedule. Since there would be no pay for 3 weeks a pay advance was given to each employee who wanted it to be paid back at or before termination. These files are the forms for payback. They are kept in the file until payback is made then the information goes to the HRM system and a reconciliation report is made.,Retain for 1 year(s) after resolution of issue,Private,
8488,Department of Government Operations. Division of Finance. Accounting Operations,Tax refund system guide,1978-2023.,None,"This manual is used by programmers and information analysts to reprogram the computer and to ascertain whether the system is operating according to design. This guide includes program names and data element names\, file definitions\, flow charts and decision charts\, and Job Control Language (JCL) information. This is used with the Tax Refund System.",Retain for 3 year(s) after end of project or program,,
23654,Department of Administrative Services. Division of Finance. Consolidated Budget and Accounting,Accounts payable records,1995-,Alphabetical by Name,"These records support the agency's function to perform the budget and accounting responsibilities for the Department of Administrative Services. Records document the fulfillment of requests made by various agencies to pay vendors for supplies and/or services provided\, including invoices\, purchasing records\, reimbursements\, and related documents.",Retain for 7 year(s),Public,
8499,Accounting Standards and Financial Reporting Section,Semi-monthly wire deposit,1984-1996.,None,"This is a report of the contributions sent to the Social Security Administration twice a month. It serves as Finance's copy of the amount of these deposits. This report includes the employer identification number\, the amount of reported wages by employer\, the total FICA due from each employer\, the amount they remitted\, the amount their account is over or short\, any penalty interest paid for late payments\, and the total for all state contributions due the Social Security Administration for the reporting period the deposit was made.",Retain for 5 year(s),,
25502,Department of Administrative Services. Division of Finance. Social Security Office,Reporting manual,1972-1996.,none,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",,Public,0.20 cubic foot
8503,Department of Government Operations. Division of Finance. Accounting Operations,Exception and error listing,1984-,None,"This listing indicates whether there are any interest charges or other exceptions that should be questioned. It also tells the operator whether there is a record or not in the master file of the employer sending a report. This allows the operator to check the Register master file to see if the agency sent the correct identification number or if they are listed at all. It also lists all employers that did not report during the reporting period. This record includes nonreporting employers\, employers for whom no record was found\, interest charges for reporting entity\, and exceptions to reports not processed.",Retain until administrative need ends,,
8461,Accounting Standards and Financial Reporting Section,Redeemed warrants,1977-1996.,Chronological,"The Division of State Finance issues these checks on behalf of the state to manage and document the financial transactions of all state agencies with the exception of Employment Security and Retirement who handle their own warrant disbursements. These records consist of cancelled checks used for payroll and tax refund payments as well as all state expenditures for services or materials. These checks are\, therefore\, vital to the function of this agency and the financial business of the state. These warrants are microfilmed by the bank for the state and a copy is returned to the Division of Finance. Information includes payee's name\, salary\, withholding amounts (taxes and other deductions)\, and tax information (FICA\, state\, and federal income tax.)",Retain for 7 year(s),Private,
8471,Accounting Standards and Financial Reporting Section,Year-to-date listing of redeemed warrants,1972-1996.,None,This performs the same function and is used as often as the Month-to-Date microfiche. It is run once a month and is used as a reference source to handle questions about when checks were cashed. About 34 copies are made during each run. Finance's job is referenced at least 48 times per day. These records include the same information found in the Month-to-Date reports. This is part of the Warrant Reconciliation System.,Retain for 7 year(s),,
8387,Utah. Department of Finance. Accounts and Controls Division,Register of contracts,1959-1963; 1972-,None,"This is a reference index for contract numbers and contractors. At one time\, it recorded the status for contract submittal and approval. This record includes the date of contract\, contractor's name\, contract number\, department which the contract was with\, description of the contract\, the date the contract was received in the Finance Department\, a notation indicating it had been approved by the Attorney General's Office\, and the date it had been recorded and distributed.",,,
8389,Department of Government Operations. Division of Finance. Accounting Operations,FICA cross-check register,1982-,None,"This is a listing of federal and state deductions that are taken out of temporary employee's salaries. It is generated monthly by Employment Security Division and is used as a reference to make sure that the deductions are made. This record includes employee's name\, social security number\, gross pay\, FICA deduction\, and the net pay amount.",Retain until administrative need ends,Private,
8348,Accounting Standards and Financial Reporting Section,Transmission and verification report,1981-1996.,None.,This is a printout that verifies whether the extraction and transmission of data from the Holding File to the Wang Vouchers Payable Processing Tape have been accurate. This is part of Vouchers Payable Data System. This document includes all the batch lists and their current status.,Retain until administrative need ends,Public,
8350,Accounting Standards and Financial Reporting Section,Paid vouchers transaction tape,1981-1996.,None,This is data used to update the on-line Month-to-Date/Month's End History File for Paid Vouchers. This is a daily transaction. This is part of Vouchers Payable Data System. This system includes all the data transferred from the warrant request plus the warrant number and the warrant date.,Retain for 3 month(s),,
8354,Department of Government Operations. Division of Finance. Accounting Operations,ADABAS vendor payment transaction tapes,1981-,None,These tapes are used to update the ADABAS Vendor Payment Information file and the ADABAS Voucher Payable Account Distribution Data file. This is a daily transaction. This is part of Vouchers Payable Data System. This system includes all the data transferred from the warrant request plus the warrant number and the warrant date.,Retain for 45 day(s),,
8359,Accounting Standards and Financial Reporting Section,Financial Information Resource Management System transaction tape,1981-1996.,None,"This tape inputs data into the state's general ledger system which is called FIRMS. This is a daily transaction. This is part of Vouchers Payable Data System. The data includes agency's name\, account number\, and the amount charged to their account.",Retain for 6 month(s),,
30858,Department of Government Operations. Division of Finance. Office of State Debt Collection,Annual receivable reports,2024-,Chronological by fiscal year.,These records contain the annual receivable reports mandated by Utah Code 63a-3-502.,Retain permanently,Public,
1011,Department of Finance,Audit reports,1897-1969.,Alphanumerical.,Reports prepared by departmental auditors as a result of a division audit.,,Public,2 microfilm reels
3749,Department of Government Operations. Division of Finance,Publications,1921-,Chronological.,"Documents created by the agency\, including pamphlets\, reports\, leaflets\, file manuals\, and other published or processed documents. These records include administrative\, legal\, fiscal information\, financial\, and all other activities of the Division of Finance. Consists primarily of isolated publications not part of a more specific series.",Permanent. Retain until administrative need ends,Public,4 microfilm reels
30774,Department of Government Operations. Division of Finance. Accounting Operations,Internal exchange transaction rejection processing records,1998-,Chronological.,"These records contain a list of internal exchange transactions (IET's) that have been rejected\, and the actions taken to resolve them.","Retain for 3 year(s) or until administrative need, whichever is less",Public,
82288,Department of Government Operations. Division of Finance. Accounting Operations,Finder system files,1980-,Chronological,"The finder system is a process through which qualifying agencies submit outstanding debts to be offset against individual income tax refunds. Information includes the system files\, administrative offset match sheets\, lists of payments\, releases\, action payment reports\, administrative offset sequence reports\, and court writs of garnishment for payments intercepted.",Retain for 7 year(s),Private,
3750,Department of Finance,Comparative budget analysis reports,1969-1978.,Chronological.,"This series contains comparisons between the Governor's recommended budget and the Legisluture's appropriations with information pertaining to agency name\, appropriation name\, funding amounts\, progarm expenditures and financing plans.",,Public,1 microfilm reel
2818,Department of Government Operations. Division of Finance. Financial Reporting Office,Annual Comprehensive Financial Report working papers,1980-,Chronological by fiscal year,"These records are the working papers used by the Division of Finance to create Utah's Annual Comprehensive Financial Report (ACFR). The data gathered may include the following types of records: spreadsheets\, memos\, closing reports for the accounting system\, closing correspondence\, notes and statistical information\, trust and agency information\, due to and due from information\, year end clean-up information\, journal entries\, and single audit reports. These records are used to research closing decisions.",Retain for 10 year(s),Public,
5706,Department of Finance,Revenue projections reports,1968-1972.,Chronological.,"This series contains reports created to provide the agency with revenue estimates for the General Fund and the Uniform School Fund. The reports contain information pertaining to revenue\, income\, population\, employment\, and taxes.",,Public,0.20 cubic foot
5780,Department of Finance,Intergovernmental service accounts summary report,i 1972-1978.,Chronological.,"Holdings 1972\, 1978",,Public,
8331,Department of Government Operations. Division of Finance,Capital outlay of property inventory,1985-,None,"This file is used to track and control Finance's office equipment\, such as typewriters\, chairs\, and desks. The documents include a general description of the property\, its original cost\, and the inventory control number.",Retain for 3 year(s),Public,
8335,Department of Government Operations. Division of Finance,Administrative reference and reading files,1985-,None,"This is a record of all memoranda and correspondence generated by agencies other than Finance used for general reference by all division employees. It includes names of originator and recipient\, date sent\, and subject matter.",Retain for 1 year(s),,
8327,Department of Government Operations. Division of Finance,Budget and planning files,1955-,None,"These are papers used to assist in the preparation of the division budget to justify budget requests presented to the department director. These files include working papers\, cost statements\, and rough data accumulated in the preparation of annual budget estimates -- including duplicate appropriation language sheets\, narrative statements\, and the bureau's copies of reports submitted to the budget office. It also contains reports on the status of appropriation accounts and apportionment. This information is used to justify budget requests: Budget summaries- low organizational number\, program number\, the fiscal year involved\, the budget number\, and a breakdown of budget items by classification\, amount of the annual work program\, the allotment,year to date\, the current month's expenditures\, the year-to-date expenditures\, and the uncommitted allotment balance; Long-term plans- gives the name of the department\, name of the program\, the low organizational number\, the program title\, the program authority\, a low organizational number\, the program title\, the program authority\, a statement of the problem or need\, the program objective\, the method to obtain the objective\, the method of evaluation\, the performance measures by year\, the number of full-time positions required by the program by year\, the total budget per year\, the percent of collections per year\, the percent of other funding sources per year\, the long-run concerns\, an analysis of the program's impact on the preliminary growth,management policy\, and the capital facility needs; Workload increase requests- gives the year of the request\, an analysis of alternative\, the specific request\, Schedule Six data\, posting control information\, the additional funds needed to meet the workload increase and the means of securing the funds\, a breakdown of the increased staffing needed including the title and grade of the positions\, the additional salary and benefits costs\, and a breakdown of the increases in other expenses such as travel and space.",Permanent. Retain for 5 year(s),Public,
30645,Department of Government Operations. Division of Finance. Financial Reporting Office,Internal Service Fund Interfund Loan Repayment Schedules,2013-,Chronological by fiscal year.,These records contain the Internal Service Fund (ISF) Interfund Loan Repayment Schedules and supporting documentation. These schedules show how the interfund loans for capital assets to the ISFs from the general fund are repaid and the amount of time it takes for them to be repaid. These schedules are needed to document that the interfund loans between the ISFs and the general fund are not transfers for Annual Comprehensive Financial Report purposes.,Retain for 7 year(s) after final action,Public,
82155,Department of Government Operations. Division of Finance. Financial Reporting Office,Loan case files,1975-,Alphabetical by name,"These files contain a history of loans (bonds) let to cities\, counties\, etc by the state. Included are copy of payments\, amount owed\, original bond\, signature of bank\, post of payment\, letters requesting payment\, legal opinions and town council meeting minutes.",Retain for 30 year(s) after final action,Public,
30836,Department of Government Operations. Division of Finance,IRS 1099 Forms,2024-,Chronological by calendar year.,These records contain the IRS 1099 forms and supporting documentation for all 1099 reportable vendors with payments of that meet the IRS reportable threshold.,Retain for 7 year(s),Private,
82292,Department of Government Operations. Division of Finance,Clearing pattern for state checks list,1984-,numerical,This file tracks the method of drawing state funds from federal grants and how long it takes to clear a check. The final object of this list will be to make up a master schedule of grant draws so all grant money will be used within the time alloted.,Retain for 3 year(s),,
5991,Department of Government Operations. Division of Finance. Accounting Operations,Travel monitoring report,1982-,None.,"These are summary reports issued from Morris Travel and Murdock Travel used to monitor the travel costs of state employees. They include employee name\, destination\, routing\, accommodations\, and cost.",Retain for 3 year(s),Public,
82303,Department of Administrative Services.$bDivision of Finance.$bFinancial Reporting Office,Month end actual reports,1984-1996.,Numerical.,These reports are from the FIRMS system and are printed on fiche. They are the actual expenditures and revenues of each month.,Permanent. Retain for 5 year(s),Public,
82305,Department of Administrative Services.$bDivision of Finance.$bFinancial Reporting Office,Daily detail reports,1984-1996.,Numerical,These are reports printed from the FIRMS system. They are printed on fiche. These are ledger reports reflecting the posting of information to monthly detail reports.,Retain for 5 year(s),Private,
30719,Department of Government Operations. Division of Finance. Financial Reporting Office,Monthly fund reconciliation reports,2013-,Chronological by fiscal year.,"These records contain the monthly fund reconciliation reports. These reports are extracted from the State Data Warehouse\, compared to the trial balance reports\, and used to verify financial accounts against monthly statements.",Retain for 10 year(s),Public,
80470,Department of Administrative Services.$bDivision of Finance.$bFinancial Information Systems,Batch balance control report,1987-2005.,None,Information on all batch or data entry records received by the mainframe.,Retain for 3 year(s),Public,
8496,Accounting Standards and Financial Reporting Section,Daily recapitulation report,1984-1996.,None,"The Daily Recapitulation Report is used to review the daily transactions in order to catch any major errors before the daily transactions update the Master file. It also flags the operator's attention and indicates whether an underpaid or overpaid notice needs to be sent to the contributor. This report includes daily balances\, overages\, shortages\, government entity's name and identification number.",Retain until administrative need ends,,
80501,Department of Administrative Services.$bDivision of Finance.$bFinancial Information Systems,Cash receipts positing list,1990-1996.,None,Agency copy of receipts given to customers who pay the agency for services rendered.,Retain for 7 year(s),Public,
8504,Department of Government Operations. Division of Finance. Accounting Operations,Annual contributions report,1984-,None,This is the annual report that provides totals of Social Security contributions sent to the Social Security Administration. This report includes the totals of Social Security wages by employer and by IRS employer number with subtotals for each page and totals for the entire year.,Retain for 5 year(s),,
80508,Department of Administrative Services.$bDivision of Finance.$bFinancial Information Systems,General ledger positing,1990-1996.,None,"This report is a list by date and contains account number\, G/L account\, reference number\, beginning balance\, debit\, credit\, ending balance and total by account and fund.",Retain for 7 year(s),Public,
30732,Department of Government Operations. Division of Finance. Financial Information Systems,Interface request forms,2008-,None.,These records document requests to establish FINET transaction uploads be completed as a process.,Retain for 30 year(s),Public,
30731,Department of Government Operations. Division of Finance. Financial Information Systems,System guides,1996-,None.,"This series contains system guides\, system analysis\, and supporting documentation. Multiple versions of system guides are retained for reference about how each version of the system functioned.",Retain for 10 year(s) after superseded,Protected,
3634,Department of Government Operations. Division of Finance. Payroll Office,W-4 tax forms,i 1980-,Alphanumerical,"These are records of withholding tax certificates completed by state employees which certify the withholding tax status of the employee. These forms include employee's name\, signature and social security number\, and the number of allowances.",Retain for 4 year(s),Private,
5981,Department of Administrative Services.$bDivision of Finance.$bPayroll Office,State employee salary survey,1932-2003.,None,"This is a salary survey of state employees as provided under section 3-A\, Chapter 24\, in the ""Laws of Utah"" (1931). This document contains an introductory explanation\, state job categories with corresponding salary ranges\, employee salary ranges per department\, minimum qualifications for grade levels\, employee's name\, position title\, grade classification\, present salary\, the position's salary range\, and listings of position titles within each state agency.",Permanent. Retain for 1 year(s),Public,
8462,Department of Government Operations. Division of Finance. Accounting Operations,Returned warrants,1985-,undated,"These are non-redeemed warrants which have either been returned to Finance by an individual or have been returned through the mail. This record includes Warrants for Expenditures\, Payroll\, and tax refunds. It also includes payee's name\, salary and salary withholdings (taxes and deductions)\, and tax information (FICA\, income tax).",Retain for 1 year(s),Private,
8464,Department of Government Operations. Division of Finance. Accounting Operations,Daily input transaction files,1972-,None,"This is an electronic transfer of all warrants paid by the various warrant writers. These writers are payroll\, expenditures\, tax refunds\, welfare assistance payments\, medicaid\, and workmen's compensation claims. This record includes payee's name and address\, warrant number\, warrant date\, and amount\, employer\, income\, occupation\, job position information (grade/ step\, etc.)\, salary withholdings\, social security number\, tax information (specify: income tax\, withholding). This is part of the Warrant Reconciliation System.",Retain for 2 month(s),Public,
8470,Accounting Standards and Financial Reporting Section,Month-to-date report of redeemed warrants,1972-1996.,None,"This is run three times per month and is used as a reference source to handle questions about when checks were cashed. About 6 copies are made during each job run. This microfiche is referenced at least 48 times per day. These documents include warrant number\, warrant amount\, the date it cleared the bank\, the warrant issue date and the bank's sequence number (reference number). This is part of the Warrants Reconciliation System.",Retain for 1 month(s),,
8404,Department of Government Operations. Division of Finance. Payroll Office,Payroll warrant request files,1980-,Chronologically by pay period date,"These files document the disbursement of payroll warrants. They include off cycle checks\, workers compensation buy backs/pay backs\, check cancellations\, and miscellaneous payroll entries performed by central payroll. These files are separate from the computerized payroll system and are filed by pay period. They include payee's name\, date\, check number\, deductions\, and amount of payment.",Retain for 2 year(s),Private,
8337,Department of Government Operations. Division of Finance. Accounting Operations,Vendor contracts (agency copy),1978-,None.,"These files document the agreements for services\, purchases\, and leases between the agency and vendors. These files include maintenance contracts\, procurement contracts\, service contracts\, and facility contracts.",Retain for 6 year(s) after expiration of contractual agreement,Public,
8380,Accounting Standards and Financial Reporting Section,Bi-monthly input transaction file,1984-1996.,None,"This provides the basic information for the system to process cancelled warrants. The source of this information can be the agency for whom the warrant was written\, pre-auditors in Finance who have caught an overpayment or a duplicate payment\, or a vendor. The check is usually forwarded to Finance with a cancellation explanation. It produces two electronic documents known as TC50's and TC52's entered as batches. This is part of the Warrant Cancellation System. This file includes an administrative letter of transmittal from the sender describing the action to be taken\, the warrant to be cancelled\, and the control number which is essentially the batch on which the check was processed.__The electronic record contains TC 50's\, TC 52's\,,voucher number\, vender number\, departmental number\, funding source data\, and dollar totals for the entire batch that is processed.",Retain for 5 year(s),,
8388,Department of Government Operations. Division of Finance. Accounting Operations,Statement of benefits paid to reimbursement claimants,1984-,None,"This is a listing of unemployment benefits paid to terminated employees. This series is generated monthly from Employment Security Division for unemployment compensation. It acts as the invoice for the warrants. It includes social security number\, claimant's name\, payment amount\, check number\, reimbursable charge\, date\, and the reimbursable balance.",Retain for 5 year(s),Private,
8352,Accounting Standards and Financial Reporting Section,Month's end history file of paid vouchers,1981-1996.,Chronological by warrant date,This is the end of the month record of all the month's voucher payments. It is transferred from the Month-to-Date File of Paid Vouchers once a month. It is used to balance the ADABAS Vouchers Payable Daily Totals Report after each month's file has been transferred to tape. A security backup of this tape is made and transferred to the Perpetual Storage vault because this file is a vital record. This is part of Vouchers Payable Data System. This record includes all the information produced by the Warrant Generator.,Retain for 2 year(s),,
8356,Department of Government Operations. Division of Finance. Accounting Operations,ADABAS voucher payable account distribution data,1981-,None,"This is an on-line reference file which allows an agency to make inquiries and produce reports in many different formats about the status of their accounts payable and to what account each vendor has been charged to. This is part of Vouchers Payable Data System. This file includes vendor number\, voucher number\, purchase order/ contract number\, department reference number\, vendor name warrant number\, and warrant date.",Retain for 18 month(s),,
8358,Department of Government Operations. Division of Finance. Accounting Operations,Vendor payment summary by month,1981-,None,"This file lists all the payments made to vendors for the entire month. It is produced only after the daily total reports from the Monthly History file and the ADABAS file have been reconciled. It is transferred to COM from the system once a month. The microfiche is accessed approximately 20 times per day. This is part of Vouchers Payable Data System. This file includes the report date\, vendor name\, the beginning date of the report\, the ending date of the report\, the total number payments\, the total number warrants issued to each vendor\, and the total dollar amounts.",Retain for 5 year(s),,
82295,Department of Government Operations. Division of Finance. Payroll Office,Retroactive pay requests,1980-,Alphabetical by name.,"These files document requests for retroactive payments to state employees (such as when the legislature votes a pay increase to be made retroactively). File includes name\, low organization number\, social security number\, effective date\, number of regular hours and new hourly rate. These records are kept for audit purposes. The record of the actual retroactive payment is part of the master payroll files.",Retain for 3 year(s),Private,
26126,Department of Administrative Services. Division of Finance. Consolidated Budget and Accounting,Invoices,1999-2015.,Alphabetical by vendor name.,This series documents requests from state agencies to pay vendors for supplies and/or services that vendors have provided to the state agencies.,,,
8371,Accounting Standards and Financial Reporting Section,Interdepartmental transfers,1975-1996.,None,"This is an accounting document that requests the transfer of funds between agencies for services rendered or materials purchased. These documents include payee or agency's identification number (low organizational number) and name\, payer's name and low organizational number\, the amount transferred\, and the DF 50 control number.",Retain for 3 year(s),Public,
18671,Department of Government Operations. Division of Finance. Accounting Operations,Income tax refund checks,1960-,,"Returns on income taxes such as IRS Form W-2 and reports of withheld federal taxes\, such as IRS Form W-3\, with related records\, including reports regarding income and social security taxes.",Retain for 3 year(s),Private,
18674,Department of Government Operations. Division of Finance. Accounting Operations,Tax bulletin code,1970-,Numerical by bulletin number.,After the legislative session is concluded the Division of Finance compiles this bulletin showing tax rule changes. It breaks down the changes in the Utah Code to each department and division activities.,Retain permanently,Public,1 microfilm reel
19239,Department of Government Operations. Division of Finance. Accounting Operations,State Travel Itineraries,1984-,Alphabetical by last name,"These records are employee Travel Itinerary invoices from the travel office and are used for reimbursement. Research is required periodically to verify the trip took place\, dates\, times\, destination\, etcetera.",Retain for 5 year(s),Public,
30767,Department of Government Operations. Division of Finance. Accounting Operations,FINET to bank reconciliation records,2014-,Chronological by fiscal year.,"These records contain daily FINET payment tracking system (PTS) cycle and reconciliation reports\, and the FINET payment tracking reports. These records also contain the check registers\, system assurance jobs\, reconciliation\, mismatch reports\, and other records used to track fund transfers. They are used to reconcile fund transfers in FINET and bank accounts.",Retain for 10 year(s),Protected,
30773,Department of Government Operations. Division of Finance. Accounting Operations,Training materials,2018-,Alphabetical by training topic.,"These records contain the training materials and the documents used to create training materials. They include mass communication mailers\, graphics\, assets\, training content\, training videos\, quick reference guides\, and walk-throughs.",Retain for 4 year(s) after superseded,Protected,
30777,Department of Government Operations. Division of Finance. Accounting Operations,FINET reports that are not payment tracking,2014-,Chronological by fiscal year.,These records contain reports generated by FINET cycle processes that are not related to payment tracking. This includes the trial balance report and the statement of revenues and expenditures by fund.,Retain for 10 year(s),Protected,
82258,Department of Government Operations. Division of Finance. Accounting Operations,Signture cards current/non-current,1979-,Alphabetical by name,"This file is a record of those who can sign for checks that are picked up at Finance. They include a name\, low organization number\, division name authorized person name printed and signature and an approval signature.",Retain for 4 year(s) after superseded,,
30766,Department of Government Operations. Division of Finance. Accounting Operations,Payroll error temporary processing records,1998-,Chronological.,These records contain a list of payroll errors and the actions taken to resolve them.,"Retain for 3 year(s) or until administrative need, whichever is less",Public,
30772,Department of Government Operations. Division of Finance. Accounting Operations,Functional process assessment records,2023-,"Chronological by fiscal year, thereunder by feature name.","These records contain the documentation for system feature enhancements; they are early planning and need assessments for new functional processes. These records include documentation of pain point and efficiency opportunity discovery\, need analysis\, decision trees\, design plans\, and proof of concept.",Retain until superseded or obsolete or for 5 year(s),Protected,
30776,Department of Government Operations. Division of Finance. Accounting Operations,FINET payment tracking report records,2014-,Chronological by fiscal year.,"These records contain FINET check register reports\, nightly cycle reports\, monthly cycle reports\, and agency monthly reports. These records contain information on the budget\, grants\, payroll\, revenue expenses\, accounting reports\, and bank reconciliations.",Retain for 10 year(s),Protected,
82261,Department of Government Operations. Division of Finance. Accounting Operations,FICA refund register,1984-,Alphabetical by name,In 1984 the State made refunds to state employees of FICA withheld on sick leave. Then when a person retires the federal is taking that money back out of the social security benefit.,Retain for 56 year(s),Private,
84384,Department of Government Operations. Division of Finance. Accounting Operations,Warrant requests,1977-,"Numerical by department, thereunder sequential","These are paid documents used to reimburse employees for travel and other expenses. They are treated as warrant requests by the Division of Finance which are defined as requests from state agencies to the Division of Finance to pay vendors for supplies and/or services the vendors have provided to the agencies. As of July 2000\, these documents will be scanned. The information will be retained for seven years and then erased.",Retain for 7 year(s),Public,
80490,Department of Administrative Services.$bDivision of Finance.$bFinancial Information Systems,Appropriation ledger control totals,1987-1996.,none,"Records used as posting and control media\, subsidiary to the general and allotment ledgers\, and not elsewhere covered in this schedule.",Retain for 7 year(s),Public,
80496,Department of Administrative Services.$bDivision of Finance.$bFinancial Information Systems,Appropriations control rejects,1990-1995.,None,"This report includes department reference number\, transaction date\, transaction code\, low org. account number\, task\, option\, activity\, purchase order number\, voucher number transaction amount\, appropriations exceeded.",Retain for 3 year(s),Public,
80506,Department of Government Operations. Division of Finance. Financial Information Systems,Summary of journal entries affecting cash,1992-,None,"This reports lists fund\, debits\, credits\, and net change.",Retain for 10 year(s),Public,
80515,Department of Administrative Services.$bDivision of Finance.$bFinancial Information Systems,Reservation subsidiary ledger,1990-1996.,None.,"Records used as posting and control media\, subsidiary to the general and allotment ledgers\, and not elsewhere covered in this schedule.",Retain for 7 year(s),Public,
80536,Department of Administrative Services.$bDivision of Finance.$bFinancial Information Systems,Year to date allocations exceeding ten percent or more report,1990-1996.,None.,"Records used as posting and control media\, subsidiary to the general and allotment ledgers\, and not elsewhere covered in this schedule.",Retain for 7 year(s),Public,
1014,Department of Administrative Services.$bDivision of Finance.$bPayroll Office,Personnel action notices,1969-1988.,Alphabetical by employee name,"Division of Human Resource management (DHRM) Form 33 documents initial employment\, promotion\, transfers to or from agency\, separation\, and all other individual personnel actions. Prior to 1988 these records were microfilmed by the Division of Personnel Management. Beginning in 1988 this information is maintained on the Human Resource Management automated system.",Retain for 33 year(s),Private,
3633,Department of Government Operations. Division of Finance. Payroll Office,Savings bond deduction cards,i 1980-,Alphanumerical,"These are payroll deduction authorizations from state employees for the purchase of U.S. savings bonds. These documents include employee name\, date\, and amount deducted\, the bond denomination\, and co-owner/beneficiary information.",Retain for 3 year(s) after separation,Private,
8436,Department of Government Operations. Division of Finance. Payroll Office,Benefit deduction check register,1986-,None.,"This is a listing of all warrants issued to different organizations which receive deductions withheld by the state. The state accumulates these deductions and makes lump sum payments to each respective organization. This information is referenced 3 times per week. The peak reference period is during the first year. One copy of one master is produced bi-monthly. This is part of the Payroll System. It includes organization number\, check number\, fund code\, employer amount\, employee amount\, total amount\, deduction and other earnings code\, a type code\, and the date of the register.",Retain for 7 year(s),Public,
8445,Department of Government Operations. Division of Finance. Payroll Office,W-2 forms,1986-,None.,"This is a computer generated document which is sent to all current and former employees that shows all wages and taxes paid. The source of the data is the year-end payroll master file. A temporary file is created from which the printout is made. This is part of the Payroll System. It includes employee's name\, social security number\, address\, wages paid and taxes withheld (federal and state)\, and FICA wages and taxes withheld.",Retain for 60 day(s),Private,
8414,Department of Administrative Services.$bDivision of Finance.$bPayroll Office,Payroll year-end master,1986-2003.,None,"This tape is a backup from the Payroll Master file. It is created twice a year\, once at the end of the fiscal year and once at the end of the calendar. It is an exact duplicate of the master payroll information at the time of backup. This is a vital record to the state since it records the most detail about an employee's payroll history. This is part of the Payroll System. This record includes employee name and address\, social security number\, pay period date\, rate code\, regular hours\, overtime hours\, other hours\, total earnings\, overtime earnings\, other earnings\, federal tax withheld\, FICA\, state taxes\, local taxes\, deductions\, net pay\, check amount\, and check number.",Retain for 56 year(s),Private,
18680,Department of Government Operations. Division of Finance. Payroll Office,Payrolls,1941-1942.,Chronological.,"Display of earnings\, deductions\, taxes\, net income\, and warrant or direct deposit information. These documents are prepared and used for payroll disbursement.",,Private,1 microfilm reel
17344,Department of Government Operations. Division of Finance. Payroll Office,Office of Recovery Services notice to withhold income for child support records,1981-,None.,"These are records for deductions from a state employee's salary for child support owed by the employee. This is the manual system used by the Division of Finance\, Payroll office\, to track and account for money which is withheld.",Retain for 1 year(s) after separation,Private,
82294,Department of Government Operations. Division of Finance. Payroll Office,Temporary employee pay files,1980-,Alphabetical by name,"These files include copies of W-2 forms\, temporary payroll and tax and earnings report.",Retain for 4 year(s),Private,
81224,Department of Administrative Services.$bDivision of Finance.$bPayroll Office,Annual Payroll files,1983-2003.,Alphabetical.,"Year-End Payroll Master (FI.PPPSYS.PAYMAST.YEXXXX.) Benefit Deduction Check Register (FI.PPPSYS.BENEFIT.REG.)\, Payroll Register (FI.PPPSYS.REG.SPOOL.) Electronic Funds Transfer (FI.PPPSYS.PAYROLL\,EFT.AUDIT.FICHE.)\, W-4 Tax Forms\, Employee Tax and Earnings Quarterly History Report (FI.PPPSYS.SPOOL.EARN.). These files are the end product\, the roll-up\, of the system. They are the record copy of much of the system information.",Retain for 56 year(s),Private,
18916,Department of Government Operations. Division of Finance. Payroll Office,Payroll record,1942-1950.,,"Reports and statistics with supporting and related records pertaining to workload and personnel management\, payroll operations and administration.",,Private,
8456,Accounting Standards and Financial Reporting Section,Cash reconciliation report,1980-1996.,None,"This report is used to balance the warrant registers with the state's financial ledgers\, Financial Information Resource Management System (FIRMS). It is prepared and a copy is sent to the Department of Social Services\, the Treasurer's Office\, the State Insurance Fund\, and the Department of Health. This report includes check deletions\, stop payments\, copies of payroll checks\, voided checks\, checks added to the system\, checks that have been cashed\, journal entries\, balances\, deposits\, withdrawals\, and worksheets.",Retain for 3 year(s),Private,
17671,Department of Government Operations. Division of Finance. Payroll Office,Direct deposit return/ACH information report,1996-,Chronological by payroll run date.,These are reports of deposits credited to the state's account due to invalid data or closed accounts. They also contain corrections to accounts and bank routing numbers.,Retain for 2 year(s),Private,
82296,Department of Government Operations. Division of Finance. Payroll Office,Vehicle fringe benefit computation files,1980-,Alphabetical by department,"These files track the fringe benefits received by each employee in each agency for tax purposes. They include name\, month or quarter and taxable earnings.",Retain for 3 year(s),Private,
29835,Department of Government Operations. Division of Finance. Indigent Defense Funds Board,Indigent aggravated murder trust fund records,1998-2024.,Alphabetical by case.,"The Division of Finance has a mandate to disburse money from the Indigent Aggravated Murder Defense Trust Fund (see Utah Code 78B-22-701 (2019)). Records include moneys received\, appropriations\, interest and earnings\, and related records.",Retain for 10 year(s),Protected,
8495,Department of Government Operations. Division of Finance. Accounting Operations,Daily input transaction file,1984-,None,"It is used to list the Deposit to the Treasurer report\, to produce the Daily Recap Report\, and to update the Contributions Master file. After updating the Contributions Master file\, it is added to the Accumulated Monthly Transaction file. It is purged before the next day's work. This file includes the Wage and Contribution Report (DF 14)\, Wage and Contributions Adjustment (W-2c and W-3c) Reports\, interest payments accumulations\, and reversal transactions.",Retain for 5 year(s),,
80043,Department of Administrative Services. Division of Finance. Consolidated Budget and Accounting,Accounts receivable records,1986-,Chronological,"These records support the agency's function to perform the budget and accounting responsibilities for the Department of Administrative Services. Records document the billing for repairs\, services\, or supplies and may include correspondence and any reports or data related to voucher preparation\, administrative audit\, or other accounting and disbursing operations.",Retain for 4 year(s),Public,
8501,Department of Government Operations. Division of Finance. Accounting Operations,Employer social security wage and contributions master file,1984-,None,"This is the storage file for the daily input of employer wages and contributions reported and actually paid to the SAA. It computes year-to-date totals for each employer and totals for each reporting period. The information in this file includes reported wages\, FICA due\, SSA employer identification number\, date received\, reporting period\, check number\, agency's remittance\, adjustments for multiple wages reports to a pay period\, adjustment transactions\, interest adjustment/payment transactions\, and reversal adjustment transaction codes.",Retain for 5 year(s),,
8373,Department of Government Operations. Division of Finance. Accounting Operations,Post-audit report for vouchers payables,1985-,None,"This report lists the paid documents which are subject to a post-audit. This is used to verify that the agency is complying with the policy and procedures for payment of warrant requests. This report includes a listing by voucher number\, vendor name\, the amount of the warrant\, the department reference number\, and the batch number that the warrant requests was processed in.",Retain for 2 year(s),Public,
3625,Department of Finance,Legislative council budget request hearings minutes,1955-1972.,Alphanumerical.,These are transcripts from the hearings between the legislative council and agency representatives regarding budget requests for an upcoming fiscal year. This record includes a brief explanation of the budget request and the reasons for the amount requested. It also contains a record of the discussions held between the agency representative and members of the council.,,Public,
8366,Accounting Standards and Financial Reporting Section,Warrant generator,1981-1996.,None,"This program generator produces warrants\, warrant registers\, an expenditure transaction tape file which inputs to the Financial Information Resource Management System\, an ADABAS inquiry transaction tape file\, and a history of paid vouchers transaction tape file. This is part of Vouchers Payable Data System. This record includes all the information from the warrant requests plus the warrant number and the warrant date.",Retain until administrative need ends,,
30771,Department of Government Operations. Division of Finance. Accounting Operations,Finance system access and security records,2010-,Chronological by fiscal year.,"These records contain the FISA 8 forms completed by users requesting access to FINET\, the FISA 9 forms completed by users requesting access to the Finder system\, and other system access and security records.",Retain for 10 year(s),Protected,
3629,Department of Government Operations. Division of Finance,Revenue summary and comparison report,1978-,None,"These are year-to-date summaries with a yearly summary of revenue taken in by the state and compared to the previous year's totals. This report was produced twice per year. Information includes net totals for revenue sources such as taxes\, license fees\, grants\, and loans which are divided into general fund balances and divisional totals. It also contains funding codes\, departmental and divisional net totals from the previous year\, the percentage of projected revenue collected during that time period\, and the current year's totals with the percentage of projected revenue collected.",Retain for 4 year(s),Public,
2640,Division of Finance,Insurance claims files,1963-1989.,"Chronologically by calendar year, thereunder numerically by claim number.",This series contains files on life insurance and some disability insurance claims.,,Private,1.00 cubic foot
8393,Department of Government Operations. Division of Finance. Financial Reporting Office,Leasing agreements between state agencies and the division of finance,1984-,Chronological,"In 1984\, the state of Utah sold $34\,490\,000.00 worth of revenue bonds for the purchase of equipment for agencies. These files are the lease agreements with agencies using this money for purchases. This is the documentation for the repayment of the bond notes. Rent goes towards repayment of bonds. After 1985\, the Legislature changed repayment method; only agencies involved in agreements before 1985 will continue to fund repayments. Agreements are between the agencies and DAS. Trustee statements are monthly. This record includes bond documents\, lease agreements\, trustee statements\, policies and procedures\, what equipment was bought\, the annual payment schedule\, the amount\, the security agreement if there is a lien on the equipment\, and,the name of the division purchasing the equipment.",Retain for 13 year(s),Public,
8396,Department of Government Operations. Division of Finance. Financial Reporting Office,Chart of accounts,1978-,None,"This is an index which lists the numeric codes used in the state's central accounting system. It is also used to identify all low organization fund numbers\, balance sheet account numbers\, and revenue and expenditure account numbers. It is a reference code for data entry operators. These codes may change annually and these indices are necessary for translating codes. These codes also include descriptions of all the accounts that are established in all state funds. This record includes numeric codes\, descriptions\, and names for all state organizations; general ledger accounts\, revenue accounts\, expenditure accounts and funds in the state's central accounting system.",Retain for 10 year(s),Protected,
30709,Department of Government Operations. Division of Finance. Financial Reporting Office,Cash Management Information Act reports,2002-,Chronological by fiscal year.,"These records contain the Cash Management Information Act (CMIA) reports and supporting documentation. CMIA reports are created for the federal government\, as required by the CMIA; their purpose is to ensure efficiency\, effectiveness\, and equity in the exchange of funds between the federal government and the state of Utah.",Retain for 10 year(s),Public,
30711,Department of Government Operations. Division of Finance. Financial Reporting Office,Appropriation and budget submission database records,2000-,Database; chronological by fiscal year.,"These records contain budget information of formally organized state agencies. Information includes agency budget line items and schedule of programs. Records are used to track and establish annual budget documents interfaced into the State of Utah Financiual Accounting System\, and include the reports generated by the database to feed into the FINET system.",Retain for 10 year(s),Public,
30689,Department of Government Operations. Division of Finance. Financial Reporting Office,Lease and lease amendment documentation,2022-,Database.,"This series contains lease contracts\, amendments to prior lease contracts\, and other supporting documents. Includes the actual lease and other related records documenting the agreement.",Retain for 7 year(s) after expiration of contractual agreement,Private,
30700,Department of Government Operations. Division of Finance. Financial Reporting Office,Utah Navajo Trust Fund bank reconciliation records,2013-,Chronological by fiscal year.,"These records document the entity's function to provide administrative accounting support for the Utah Navajo Trust Fund\, per Utah Code 51-10-2 (2022). Records comprise the bank account reconciliation reports for the Utah Navajo Trust Fund.",Retain for 7 year(s) after final action,Public,
30643,Department of Government Operations. Division of Finance. Financial Reporting Office,Statewide Cost Allocation Plan Section I records,2015-,Database.,This series contains electronic files of formally organized state agencies' summarized financial transactions for establishing the annual Statewide Cost Allocation Plan (SWCAP) Report Section I that has been extracted from the State of Utah Financial Accounting system. This series also contains the SWCAP Section I final report and supporting documents.,Retain for 30 year(s),Public,
18714,Department of Finance,Fiscal operation reports,1962-1977.,Chronological.,"This series contains reports of the funds and accounts maintained by the agency. The reports contain information pertaining to encumbered accounts\, unappropriated balances\, revenue\, appropriations\, finances\, allotments\, and expenditures.",,Public,2 microfilm reels
30545,Department of Government Operations. Division of Finance,FINET accounting database records - trusts,2006-,Database.,"This record series contains the electronic financial transactions for the State's trust funds. PDFs\, Excel\, Word files\, and other supporting documents may be attached to transactions. These financial transactions support each fund's assets\, liabilities\, expenses/expenditures\, revenues\, and fund balance.",Retain for 7 year(s) after final action,Public,
30549,Department of Government Operations. Division of Finance,Disbursements Team working documents for processing FINET transactions - 3-year,2023-,Database.,This record series contains the temporary working documents necessary for the delivery and replacement of checks. The preservation records for these transactions are retained in the FINET Account Database Records - 10 Year record series. These records are retained on the shared drive as reference and/or supporting documentation.,Retain for 3 year(s),Public,
82175,Department of Administrative Services.$bDivision of Finance.$bFinancial Reporting Office,Internal service fund budget form,1984-2013.,Alphabetical by department,"This is a budget document used by all internal service funds. It includes revenues/expenditures\, assets/liabilities\, capital projections and staffing level projections. This document is sent to the budget office for inclusion in the yearly budget.",Retain for 3 year(s),,
30635,Department of Government Operations. Division of Finance. Financial Reporting Office,Olene Walker fund home loans,1989-,Numerical by loan number.,"These records contain the documentation for Multi-Family housing loans and low-income single family loans supported by the Olene Walker Fund\, including acquisition\, construction\, or rehabilitation of affordable rental housing.",Retain for 30 year(s) after final action,Private,
8476,Department of Government Operations. Division of Finance. Accounting Operations,User's guide (warrant reconciliation system),1972-,None,"This is an explanation of the procedures and methods for inputting\, processing\, and generating data within the Warrant Reconciliation System. It is written in a language easy enough to be understood by someone who has no previous data processing experience. This guide includes an overview of the functions\, and instructions on how to do inputs from the bank and the warrant writers. It also contains instructions on how to make corrections to the data base and how to generate reports.",Retain for 3 year(s) after end of project or program,,
8481,Department of Government Operations. Division of Finance. Accounting Operations,Tax refund warrant requests transaction tape,1978-,None,"This is the input tape used for creating a warrant. This is used to request the Division of Finance to pay individuals what is owed to them in taxes that individuals have overpaid to the State of Utah. The information on these warrants includes payee's name and address\, amounts owed\, and the Tax Commission Reference Number (ICN). This is part of the Tax Refund System.",Retain for 7 year(s),Private,
8483,Accounting Standards and Financial Reporting Section,Utility bill tax credit refunds for senior citizens,1978-1996.,None,"This is an index for utility bill tax credit refund checks. It records to whom a check was issued and the amount of the warrant. These are refunds issued to senior citizens to assist them in paying their utility bills. This record includes warrant number\, ICN\, name to which the warrant is payable\, their zip code (the tape has their full address)\, and amount of the warrant. This is part of the Tax Refund System.",Retain for 7 year(s),Private,
80487,Department of Administrative Services.$bDivision of Finance.$bFinancial Information Systems,Reservation ledger control totals report,1987-1996.,None.,"Records used as posting and control media\, subsidiary to the general and allotment ledgers\, and not elsewhere covered in this schedule.",Retain for 7 year(s),Public,
8500,Accounting Standards and Financial Reporting Section,Accumulated history transactions,1984-1996.,Alphanumerical by employer,This is a reference file used to store the accumulated monthly transactions. It s kept to recreate the Contributions master file in case the data from the master file is lost. It is updated twice a month. This file includes the same information found in the daily transaction file.,Retain for 3 month(s),,
80500,Department of Administrative Services.$bDivision of Finance.$bFinancial Information Systems,Expenditure posting list,1990-1996.,None.,"Records used as posting and control media\, subsidiary to the general and allotment ledgers\, and not elsewhere covered in this schedule.",Retain for 7 year(s),Public,
8508,Department of Government Operations. Division of Finance. Accounting Operations,Utah social security system programs,1984-,None,"This is a set of instructions or procedures which command the computer to process information in a desired manner. They exist in machine-readable format and human-readable format. This description is only concerned with human-readable format. A system's programs are also known as the source codes. This record includes Adjustment Transaction Daily Data Entry Program (FISS1160)\, Interest Transaction Daily Data Entry Program (FISS1170)\, Reversal Transaction Daily Data Entry Program (FISS1180)\, Contributions On-line Inquiry Program (FISS1200)\, Daily Transaction Recap Program (FISS1500)\, Deposit to the Treasurer Program (FISS1600)\, Contributions Master Update and Exception Report Program (FISS1700)\, Semi-monthly Wire Deposit,Report Program (FISS1800)\, Wage and Contributions Print Program (FISS1900)\, Register Master Update and Inquiry Program (FISS4100)\, Register Master Print Program (FISS4200)\, Register Master Print Program (FISS4300)\, Annual FEIN Report Program (FISS4400).",,,
8465,Accounting Standards and Financial Reporting Section,Check reformation transaction tape,1972-1996.,None,This tape combines the separate tapes into one tape for simplification purposes. It adds the bank account number and calculates the totals for each warrant writers daily totals. This record includes the same information as the input tapes. This is part of the Warrant Reconciliation System.,Retain for 7 day(s),Public,
8467,Accounting Standards and Financial Reporting Section,Outstanding check list report,1972-1996.,None,This is a hard copy report printed monthly which is used for information and reference purposes. A statement of cash reconciliation is produced from this record. The microfiche is also produced monthly with 7 copies being produced. The microfilm is referenced about 40 times per day. This is part of the Warrant Reconciliation System. This record includes the same information found in the master file.,Retain for 7 year(s),,
8469,Department of Government Operations. Division of Finance. Accounting Operations,Daily reports,1972-2023.,None,"This is a printout of all checks that have cleared the bank. It is used for reference purposes by the Finance staff until the Month-to-date microfiche report is produced. These reports include the check date\, the amount\, and the date it cleared the bank. It also has the low organization fund to which the account was charged and the bank reference number. This is part of the Warrants Reconciliation System.",,,
8454,Department of Administrative Services.$bDivision of Finance.$bPayroll Office,User's guide,ca. 1986-2003.,None.,"This is a reference and training manual which is to be used by personnel who are familiar with the system's operation. It leads the reader step-by-step through each process so that s/he can input and retrieve information or create reports as necessary. This record includes a system overview\, a copy of all the different screens displayed by the system\, instructions on how to enter data and retrieve data\, printing instructions\, and explanations about the different reports that are generated and how to create them.",Retain for 56 year(s) after end of project or program,Public,
8401,Department of Government Operations. Division of Finance. Payroll Office,Deduction requests files,1982-,Chronological by year,"These are request lists from agencies\, individuals\, and other entities authorizing the Division of Finance to deduct a certain amount from an employee's paycheck on a regular basis. The entries are made by state payroll and run with state payroll in the pay period indicated on the form. Information includes the employee's name\, social security number\, deduction amount\, deduction code\, and the name of the entity receiving payment.",Retain for 7 year(s),Private,
8379,Accounting Standards and Financial Reporting Section,Warrant cancellation system,1984-1996.,None,"This automated system is used to prepare data for entry to the Financial Information Resource System (FIRMS) for any warrant (check) that has been cancelled. The system uses one program which is procedure controlled and menu driven. Input is one on the Wang VS system. It also does all cancellation notices for expenditures and tax refunds. It does not do cancellation notices for the State Insurance Fund\, Department of Social Services\, or Department of Health. These are handled by the respective agencies. This record includes records series 8380-8386.",Retain for 7 year(s),,
18679,Department of Government Operations. Division of Finance. Payroll Office,Bond refunds,1968-1975.,Chronological.,"Official files regarding authority to issue bonds (general obligation or revenue). Records may include Indenture of Trust\, leases\, authorizing resolutions\, offering documents\, certificates\, specimen bonds\, etc.",,Public,1 microfilm reel
17673,Department of Government Operations. Division of Finance. Payroll Office,Direct deposit request log,1996-,"Chronological by year, thereunder by internal sequence number.","These are logs consisting of internal sequence numbers\, warrant check numbers\, and dollar amounts of checks reissued due to closed direct deposit accounts or invalid account or bank code information. Includes the original request for the check\, ACH credit report\, and a copy of the reissued check.",Retain for 3 year(s),Private,
17672,Department of Government Operations. Division of Finance. Payroll Office,Social Security change information,1996-,Chronological by date last updated.,These files consist of screen prints from HRE/SmartStream and SAP Master File which show an incorrect Social Security Number and the correct number. These files also contain photocopies of Social Security Cards to document the correct number.,Retain for 2 year(s),Private,
17674,Department of Government Operations. Division of Finance. Payroll Office,Direct deposit cancellation requests,1996-,Chronological by date received.,"These records document the cancellation of direct deposits by employees. The original document is faxed to the clearing house ACH Department with account number\, dollar amount\, routing number\, and institution name\, as well as reason for incorrect deposit such as termination\, LWOP\, or incorrect pay amount. This request requires that the Clearing House contact the appropriate institution or to delete the dollar amount from the electronic funds tape sent to them before that amount is sent to the institution. If it reaches them first\, then it is requested to be returned to the Clearing House for credit to the state's account and is reissued if necessary.",Retain for 2 year(s),Private,
22344,Department of Government Operations. Division of Finance. Payroll Office,Payroll data processing service requests,1995-,Numerical by service request number,"This record series documents requests for changes to\, or information from\, the state payroll system received by data processing. The requests are for modification\, repair\, and maintainence of the system; as well as requests for payroll information. The requests are generated from within the office\, from other state agencies and from outside public and private entities. Information includes name of person or entity making request\, date\, description of work or information requested\, and response to the request.",Retain for 2 year(s),Public,
25561,Department of Government Operations. Division of Finance. Payroll Office,Payroll approval records,2003-,Alphabetical by agency,"This series consists of records that are printed off from the new payroll system called the SAP Payroll System. They are used to check the accuracy of payments from the Payroll System and document the review and approval process for audit purposes. The records include the Payroll Review & Approval Documentation Cover Sheet which verifies that a manager\, or supervisor has reviewed the Time Summary Report\, the Time Edit Report\, the Time Entered after Cutoff Report\, and the Payroll Results Edit Report. These records also verify that the entries are correct based on the approved time sheets and verify that any changes were properly authorized.",Retain for 3 year(s),Public,
8368,Utah. Department of Finance. Accounts and Controls Division,Journal entries,1952-1962; 1973-1996.,None.,"These are journals which reflect the status of obligations\, appropriations\, and transfers of funds for each spending authority within state government. This was used to post ledgers. Now it is used to post FIRMS. Dates include 1952-1962 and after 1973. This record includes accounting entity name and number\, description and the amount of the transfer or transaction\,the date\, the signature of the approving authority\, and the state finance document number.",Retain for 10 year(s),Public,
8369,Department of Government Operations. Division of Finance. Accounting Operations,Deposits with the treasurer,1981-,None,"This is Finance's copy of deposits made to the State Treasurer by state agencies each day. These documents include the reporting period\, the organization's identification number\, the check number\, and the total amount of the day's deposit.",Retain for 3 year(s),,
1180,State Planning Board,Water resources reports,1912-1941.,"Alphabetical by subject, thereunder alphabetical by report.","The water resources division of the State Planning Board collected the various reports contained in this series. The State Planning Board actively cooperated with federal\, state\, and local agencies for the development and conservation of water resources. Early in the development of state planning\, these agencies began their studies by gathering data on a wide range of water resources subjects. Included are efficiency studies which measure water evaporation and supply forecasts; federal plans created by the National Resources Committee\, the Federal Emergency Relief Administration\, the Bureau of Reclamations\, and other agencies; studies and data concerning the Great Salt Lake; ground water studies of the Salt Lake\, Sanpete\, and Woods Cross areas; precipitation studies; proposed projects including the Lawrence Dam\, the Provo River\, the Vernon and Widstoe additions\, the Bingham - Tooele tunnel\, and power sites; reports on projects then under,construction; reservoir studies\, river basin surveys such as the Sevier\,Great Salt Lake\, Uintah\, San Juan\, and Fremont drainage areas; sewage control data; underwater regulations; Utah Lake studies; and Utah County water rights decrees. Many of these reports include maps of the areas under study.",,Public,1.05 cubic feet 2 microfilm reels
10039,Road Commission. Department of Highways,Transportation study reports,1959-1973.,Chronological by date.,"This series contains transportation studies for the Salt Lake\, Provo\, Ogden and Utah Valley areas. The reports contain information pertaining to employment and population analysis and projections\, traffic counts\, origin-destination surveys\, road and street use\, land use\, economics\, mass transit and parking.",,Public,1 microfilm reel
3756,Department of Finance,Intergovernmental service fund reports,1971-1978.,Chronological.,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",,Public,0.20 cubic foot
5756,Department of Finance,State road annual reports,1954-1975.,Chronological.,"These annual and semi-annual financial statements and schedules\, as reflected by the records of the Department of Finance\, were prepared for the State Road Commission. Most reports are on paper but a few (designated by the symbol [F]) have been reproduced on microfiche. This series is composed of annual reports for the following fiscal years (July 1 through June 30): 1953-54\, 1954-55\, 1955-56\, 1956-57\, 1957-58\, 1958-59\, 1959-60\, 1962-63\, 1963-64 [F]\, 1964-65\, 1965-66 [F]\, 1966-67\, 1967-68\, 1968-69\, 1969-70\, 1970-71\, 1971-72\, 1972-73\, 1973-74 [F]\, 1974-75 [F]. The annual report for 1959 was for the calendar year (January 1 through December 31). Included are semi-annual reports published for the last six months (July 1-December 31 )the following years: 1954\, 1955\, 1956\, 1957\, 1958\, 1959\, 1961\, and 1962.",,Public,
8336,Department of Government Operations. Division of Finance,Records transfer sheets (agency copy),1977-,None,"These are inventories of all records sent to the Utah State Archives. A copy of the transfer sheet is transferred along with the records to the State Archives. When the transfer is complete and the records have been processed and stored\, the transfer sheet with the accession number is returned to the agency. These documents include name of originating agency and the records officer\, date of the transfer\, the accession number\, the retention and disposition of the records series\, and description of the contents of all boxes transferred object matter.",Retain until final action,,
7718,Department of Government Operations. Division of Finance,Equipment inventory files,1976-,Alphabetical by subject,"This is a record of the equipment purchased and owned by the bureau\, used as a management control and accounting tool. It includes inventory control sheets\, technical manuals\, operating instructions\, capital equipment lists\, and requests for equipment or supplies.",Retain for 1 year(s),,
18690,Department of Finance,Surplus property records,1947-1959.,Chronological.,"Records surplus property on a ""allocable property list"".",,Public,1 microfilm reel
18687,Department of Government Operations. Division of Finance,Budget report and fiscal detail,1964-,,Agency reports at the end of the fiscal year on the status of appropriation accounts and apportionment.,Permanent. Retain for 7 year(s),Public,1 microfilm reel
29844,Department of Government Operations. Division of Finance,Post-conviction capital sentence financial records,1998-,Alphabetical by inmate surname.,These records document the Division of Finance's function to pay attorney fees and litigation expenses incurred in providing representation to death row inmates in post-conviction capital sentence cases (see Utah Code 78B-9-202(3) (2011)).,Permanent. Retain for 7 year(s) after final action,Protected,
976,Department of Finance,Minute books,1941-1961; 1983-,Alphanumerical.,"Minutes of open and closed committee and board meetings as required by UCA 52-4-7.5(2005)\, et seq. ""Written minutes shall be kept of all open meetings"" (UCA) 52-4-7 (2005)). May include agenda\, meeting minutes\, transcripts\, and other supporting documentation. Approved minutes of an open meeting are the official record of the meeting of a public body. Contained in or with the minutes shall be the substance of all matters proposed\, discussed or decided and votes taken (Utah Code 52-4-203(2014)). This includes the agenda\, notices\, and any public materials distributed at the meeting.",Permanent. Retain until administrative need ends,Public,1 microfilm reel
5977,Department of Finance,Financial statements,i 1942-1977.,Alphanumerical.,"These fiscal reports were used by the state auditor in the examination of the State's Accounting system. They were also used by departmental and divisional fiscal managers as reference tools for the previous year's fiscal detail. These documents include balance sheets\, a statement of fund charges and transfers\, a revenue statement\, an appropriations statement\, allotments and expenditures\, state road costs distributions\, and fund balances.",,Public,
5988,Department of Government Operations. Division of Finance,Statement of benefits paid to reimbursement claimants,i 1984-,Alphanumerical,A listing of unemployment benefits paid to terminated employees. This series is generated monthly from the Employment Security Division for unemployment compensation.,Retain for 5 year(s),,
84382,Division of Finance,Interdepartmental transfers,1979-1996.,Alphanumerical by document number,An accounting document that requests the transfer of funds between agencies for services rendered or materials purchased.,Retain for 3 year(s),Public,
5757,Department of Finance,Budget and appropriation request manuals,1967-1978.,Chronological.,"This series contains budget and appropriation request manuals. The manuals contain information pertaining instructions for request forms\, sample forms\, and previous budgets and appropriations.",,Public,
8328,Department of Government Operations. Division of Finance,Completed applications for leave forms (agency copy),1985-,None,"This is the authorization and record copy for each employee who takes leave during work hours. This is also the source document for the annual leave documentation card. These documents include employee's name\, department and division\, type of leave\, the number of leave hours\, the date of the request\, the employee's signature\, and their supervisor signature.",Retain for 1 year(s),Private,
5912,Department of Finance,Schedule of work programs reports,1963-1978.,Chronological.,"Work programs reports provide a detailed list of projected revenue and expenditures within state agencies for the coming year. The reports have information pertaining to summary of expenditures; summary of plan for financing; schedule of restricted accounts; schedule of other funds and trust and agency accounts\, schedule of appropriations; schedule of changes in federal grants and collections; and allocation of salary adjustments.",,Public,
8505,Department of Government Operations. Division of Finance. Accounting Operations,System guide,1984-2023.,None.,"A) This document is used primarily by programmer/analysts to reprogram the computer and to ascertain whether the system is operating according to design. b) Deletions\, updates\, and changes to the documentation occur frequently on many files within the system. The changes need to be kept for files within the system so that these files are properly documented. This documentation should be kept for files which have retentions on magnetic diskettes longer than one year. This record includes a copy of the user's guide\, a listing of procedures\, a definition of the system including a listing and explanation of all programs; system/subsystem specifications; definitions of the logical and physical arrangement of the characteristics of each,record\, element\, or item of data in the file\, including names and tags or labels (record layout); specifications of all codes used; and\, validity characteristics.",Retain for 5 year(s) after end of project or program,Public,
8326,Department of Government Operations. Division of Finance,Annual leave compilation card (agency copy),1975-,None,"This is used to summarize the current year's leave taken by each employee. Each employee signs the card and then it is put in their personnel file. These documents include social security number\, date hired\, vacation rate\, leave amounts during each pay period\, leave balances\, and employee's signature.",Retain for 65 year(s),Private,
27023,Department of Government Operations. Division of Finance,Activity reports,2008-,Chronological by date.,"This series contains weekly activity reports that document the productivity of Finance employees. These include personnel issues\, fraud issues\, upcoming events\, and notes on employee attendance or participation in forums\, conferences\, workshops\, etc.",Retain for 1 year(s),Protected,
8384,Department of Government Operations. Division of Finance. Accounting Operations,User's guide (warrant cancellation system),1984-,None,"This is a comprehensive manual which describes in layman terms what the Warrant Cancellation System does so that someone with no knowledge of the system can perform the duties of a user. The duties of a user are: signing on; inputting information; generating reports; and\, making inquiries. This is part of the Warrant Cancellation System. The guide includes a description of terminal operations\, screen layouts\, what each function key does\, and a general description of what the system does.",Retain for 1 year(s),,
3627,Department of Government Operations. Division of Finance. Accounting Operations,Contracts register,1959-,None.,"This is a reference index for contract numbers and contractors. It records the status for contract submittal and approval. This record includes the date of contract\, contractor's name\, contract number\, department with which the contract was signed\, description of the contract\, the date the contract was received in the Finance Department\, a notation indicating it had been approved by the Attorney General's Office\, and the date it had been recorded and distributed.",Retain for 5 year(s) after expiration of contractual agreement,Public,
30835,Department of Government Operations. Division of Finance,Credit card payment forms,2006-,Chronological by fiscal year.,"These records contain the documentation necessary to establish a payment transaction relationship between an agency and a merchant or service provider. These records include credit card implementation checks list\, applications for merchant ID\, applications for user ID\, and other vendor forms.","Retain for 3 year(s) or until administrative need, whichever is less",Protected,
8458,Department of Government Operations. Division of Finance. Accounting Operations,Garnishments of wages or levies of state employees,1981-,None,"These are garnishments or levies from a state employee's salary for debts owed by that employee. This is the manual system used by the Finance Division to track and account for the money which is withheld. It includes receipts for processing the garnishments\, IRS wage levies\, wage assignments\, 50 per cent garnishment of wages and one-time garnishment authorization forms (which are court orders)\, and a register of garnishments paid.",Retain for 3 year(s),Private,
8372,Department of Government Operations. Division of Finance. Accounting Operations,Out of state travel authorizations,1978-,None,"This is an authorization to travel sent through the division and the department to Finance. In Finance\, it is used as a verifying document that the individual submitting a travel voucher was authorized to travel and allows Finance to pay him. These documents include an estimation of the cost of the trip\, the destination and the dates of the trip\, the individual's name\, his division and his department\, an authorizing signature\, the low organization number\, and the reason for travel.",Retain for 3 year(s),Public,
30769,Department of Government Operations. Division of Finance. Accounting Operations,Zoho ticketing system analytical reports,2018-,Database,These records contain analytical reports of the Finance help desk staff responses to user help requests submitted via the Zoho ticketing system.,Retain for 10 year(s),Public,
8497,Department of Government Operations. Division of Finance. Accounting Operations,Social security's copy of the deposit to the treasurer report,1984-,None,"This is Social Security's copy of contributions deposited to the state treasurer each day. They are used by the bureau chief and auditors to verify the correct totals each agency contributed. This record includes the reporting period\, the organization's identification number\, the check number and amounts with subtotals to date for each reporting period\, and the total amount of the day's deposit.",Retain for 5 year(s),,
83310,Department of Government Operations. Division of Finance. Accounting Operations,Travel rules and regulations,1973.,Chronological by date.,"This pamphlet is the text of laws and rules regarding traveling on state business. It outlines the regulations governing the use of state motor pool vehicles\, out-of-state travel\, allowances\, and travel expenses. It functions as a reference guide for other state agencies.",,Public,0.20 cubic foot
8394,Department of Administrative Services.$bDivision of Finance.$bFinancial Reporting Office,Work funding program worksheets,1981-2006.,None,"These are data entry forms and source documents used for establishing and revising agency budgets in the accounting system. Data is listed by department. This record includes data entry forms for establishing and revising agency budgeted amounts\, the actual amounts spent\, and finance schedules 4\, 4r which are work program expenditure forms; schedules 5\, 5r\, which are work program revenue forms; and schedules 7\, and 7a which are capital outlay detail listings.",Retain for 5 year(s),Public,
8397,Department of Government Operations. Division of Finance. Financial Reporting Office,Fund documentation database records,1980-,Database,"The records in this database document the purpose of accounting funds\, why they were created\, and the legal authority by which they were set up. Information includes fund description\, legal authority\, fund numbers\, and unique characteristics of the fund.",Permanent. Retain for 15 year(s) after administrative value has been met,Public,
8468,Accounting Standards and Financial Reporting Section,Daily redeemed check listing security tape,1972-1996.,None,"This is a listing of all checks redeemed during a twenty-four hour period. This is a security tape which is stored at Perpetual Storage Vault. This record includes warrant number\, warrant amount\, the date it cleared the bank\, the warrant issue date\, and the bank's sequence number (reference number). This is part of the Warrant Reconciliation System.",Retain for 20 day(s),,
8330,Accounting Standards and Financial Reporting Section,Interdepartmental transfers (agency copy),1985-1996.,None,"This is an accounting document that requests the transfer of funds between agencies for services rendered or materials purchased. These documents include payee or agency's identification number (low organization number) and name\, payer's name and low organization number\, the amount transferred\, and the DF 50 control number.",Retain for 1 year(s),,
8381,Accounting Standards and Financial Reporting Section,Warrant cancellation processing file,1984-1996.,None,This file is used to sort and create a sequential listing of TC 50's and then TC 52's so that it can be used to update FIRMS. This is part of Warrant Cancellation System. This file includes the same information found in the electronic record from the Input Transaction File.,Retain until administrative need ends,,
21920,Department of Government Operations. Division of Finance. Financial Reporting Office,Year-end training meeting records,1985-,Chronological by fiscal year,"These records include a variety of informational handouts that are compiled to reflect yearly financial reporting changes and which are used to train budget and accounting officers. Most of the information is arranged in a packet and given out prior to a year-end training session. The informational packet includes a meeting agenda\, a budget builder\, DAS code block mass change report\, closing calendar\, closing instructions and examples\, and an evaluation form. The file may include additional memos\, correspondence\, or other related documentation.",Retain for 6 year(s),Public,
30655,Department of Government Operations. Division of Finance. Financial Reporting Office,Bond records,1999-,Alphabetical by bond,"Prior to 2020\, the Division of Finance retained bond issuance documents\, refunding documents\, transcripts\, and any documents that support the debts serviced as part of a bond. In 2020\, the Treasurer's office took over the responsibility of retaining bond issuance documents\, refunding documents\, and transcripts\, while the Division of Finance continued to retain any documents that support the debts serviced as part of a bond.",Retain for 5 year(s) after final action,Public,
22693,Department of Administrative Services.$bDivision of Finance.$bFinancial Reporting Office,Payment tracking system daily summary reports,1999-2021.,Chronological by day.,"This record series consists of a printout of all activity processed through the Payment Tracking System (PTS) each day for both warrants and electronic funds transfers (EFTs). It includes summary totals of new payments added to PTS each day by state agencies\, FINET payments as well as payments sent separately from Tax\, Office of Recovery Services\, Human Services\, Health\, Payroll\, and Unemployment Insurance. It also includes detailed and/or summary information about warrant cancellations; stale dated items; and warrants paid through the state's clearing bank. It includes detailed and/or summary information on EFT payments added to PTS items\, sent to the bank\, and rejected items that have been returned to the state. Information includes total dollar amounts and count records of all warrants and EFTs received from feeder systems; all warrants and EFTs cancelled because they were findered; all warrants and,EFTs sent to the bank; all warrants that were cleared by the bank; all rejected EFTs returned from the bank; all on-line items for each feeder system that were manually cancelled\, added\, or cleared by a user; and total amount of warrants that were staled and sent to the bank as cancelled items.",Retain for 1 year(s),Public,
30656,Department of Government Operations. Division of Finance. Financial Reporting Office,State reporting entity documentation,1992-,Alphabetical by entity,These records contain the documentation of the decision process and determination of potential component units for the State's reporting entity for the Annual Comprehensive Financial Report (ACFR).,Retain permanently,Public,
8364,Department of Government Operations. Division of Finance. Accounting Operations,Systems guide,1981-2023.,None,"This manual is used by programmers and information analysts to reprogram the computer and to ascertain whether the system is operating according to design. This is part of Vouchers Payable Data System. The manual includes definitions of the system including functional requirements; data requirements; system/ subsystem specifications; authorizing directives; definitions of the logical and physical arrangement of the characteristics of each record\, element\, or item of data in the file\, including names and tags or labels (record layout); specifications of all codes used; cross-reference codes; validity characteristics; update and access conditions; and\, a sample copy of each input/ source document.",Retain for 1 year(s),,
30688,Department of Government Operations. Division of Finance. Financial Reporting Office,Fixed asset reconciliation reports,2010-,Database.,"The Monthly Fixed Asset Reconciliation Reports show detailed information about the cost\, depreciation\, and value of state assets. These reports are calculated from figures extracted from the State Data Warehouse. The reports are distributed to other state agencies\, which in turn use these reports to complete that agency's reconciliation. The agency returns their reconciliation report to Finance\, where it may be audited. This record series contains the documents used to create the initial report\, the final report sent to other agencies\, the reports received in return from those agencies\, and the audit records of those reports.",Retain for 10 year(s),Public,
14863,Department of Government Operations. Division of Finance. Accounting Operations,FINET check register reports,1994-2023.,"Chronological, thereunder numerical by agency code, thereunder numerical by voucher number","These reports list all the warrants (checks) issued to vendors on a daily basis. They are used to verify payments made to vendors for services or goods provided. Information includes agency responsible\, voucher number\, voucher date\, warrant (check) number\, vendor name\, vendor code\, vendor invoice\, and payment amount.",Retain for 7 year(s),Public,
30702,Department of Government Operations. Division of Finance. Financial Reporting Office,State reporting entity documentation,1992-,Alphabetical by entity name,These records document the decision process and determination of potential component units for the State's reporting entity for the Annual Comprehensive Financial Report (ACFR).,Retain permanently,Public,
30768,Department of Government Operations. Division of Finance. Accounting Operations,Finance help desk records,2018-,Database,"These records document interactions between Finance help desk staff and FINET users in Zoho\, a ticketing system. These records include communication about common problems in FINET\, FINET troubleshooting\, FINET system issues\, supporting documentation\, and other miscellaneous finance questions.","Retain for 3 year(s) or until administrative need, whichever is less",Public,
82306,Department of Administrative Services.$bDivision of Finance.$bFinancial Reporting Office,Daily batch control reports,1987-1996.,Numerical.,These reports are for the system personnel from the FIRMS system. They are used to make sure information got into the system and that the system is running correctly.,Retain for 30 day(s),,
82159,Department of Administrative Services.$bDivision of Finance.$bFinancial Reporting Office,Summary loan statement report,1984-2000.,Alphabetical by name,This is a bi-yearly print out of the loan balance owed by each entity.,Retain until superseded,,
30640,Department of Government Operations. Division of Finance. Financial Reporting Office,Trust accounts documentation,2004-,Chronological by fiscal year.,"These records contain bank reconciliations for trust accounts that are maintained with outside banks for Courts\, Department of Health and Human Services\, and Department of Corrections. These records also contain reconciliations for the Utah Public Treasurers' Investment Fund (PTIF).",Retain for 7 year(s) after final action,Public,
82157,Department of Administrative Services.$bDivision of Finance.$bFinancial Reporting Office,Run loan program,1984-2000.,none,"This is a program run on a personal computer for tracking the loans or bonds made by the state to a city\, county or other entity.",Retain until superseded,,
1031,Department of Government Operations. Division of Finance,Budget analysis records,1973-,Alphanumerical,"This series contains correspondence or subject files of formally organized budget administration\, and reflecting policy decisions affecting expenditures for agency programs.",Permanent. Retain for 7 year(s),Public,
82163,Accounting Standards and Financial Reporting Section,Refund check register,1988-1996.,none,This is a tape run from the voucher payable system. It is a refund check register.,Retain for 3 month(s),,
84383,Department of Government Operations. Division of Finance. Accounting Operations,Reimbursement files,1977-,Numerical,Requests from state agencies to the Division of Finance to pay vendors for supplies and/or services the vendors have provided to the agencies.,Retain for 7 year(s),Public,
5984,Department of Government Operations. Division of Finance,Annual Comprehensive Financial Report,1920-,Chronological by year.,"The Comprehensive Annual Financial Report\, or Annual Comprehensive Financial Report\, is presented in three sections; Introductory\, Financial\, and Statistical. The Introductory section contains a list of principal officials\, transmittal letter\, state organization chart\, and graphic presentations\, giving an overview of state operations. Included in the Financial section are the general purpose financial statements and footnotes; the individual\, combining and account group financial statements; and the State Auditor's report. A history of selected financial and demographic information is in the Statistical section. The report includes all funds and account groups of the State. This report is published annually to summarize the financial position and results of operations in the state. The data is divided into sections regarding various funds\, such as General Fund\, Uniform School Fund\, Transportation Fund and so forth. Note that this is not an audit\, so no opinion is expressed as to,whether or not data presents fairly the financial position of the State. Agency reports at the end of the fiscal year on the status of appropriation accounts and apportionment.",Permanent. Retain until administrative need ends,Public,2.00 cubic feet 1 microfilm reel
80504,Department of Government Operations. Division of Finance. Financial Information Systems,Internal services billing,1996.,None,"Records that document receipt of cash or transfers between state agencies in the state acounting system\, and other relevant information. Includes cash receipts (CR)\, inter-agency transactions (IAT)\, and revenue (IN) transactions.",Retain for 3 year(s),Public,
23677,Department of Government Operations. Division of Finance. Financial Reporting Office,General ledger reconciliations for loans receivable,1996-2023.,Numerical by fund,"These records are used to reconcile between FI-NET General Ledger by fund to other documents such as the Loan System\, Public Treasurer's Investment Fund\, cash receipts deposit\, vouchers payable\, journal entries\, IATs and any other original documents. They are also used to make sure that detail and control accounts agree and adjust where necessary.",Retain for 7 year(s),Public,
1054,Department of Government Operations. Division of Finance. Payroll Office,Payroll operating reports,1969-1971.,Alphanumerical.,Expenditure computer printouts.,Retain for 3 year(s),Public,
8398,Department of Government Operations. Division of Finance. Payroll Office,Pay advance contracts,1985-,None.,"These are agreements and conditions between the state and state employees for an advance of money equal to their normal pay when the Division of Finance changed the payroll payment periods. This occurred in May of 1985. This record includes payee's name\, social security number\, date\, payment amount\, employee's authorizing signature\, and conditions agreed upon.",Retain for 2 year(s) after separation,Private,
24246,Department of Government Operations. Division of Finance. Payroll Office,Payroll reconciliation,1995-,chronological by pay period,"This series contains various reports compiled to maintain record of reconciled payroll. Additional information includes reconciliation worksheets between payroll\, general ledger\, and accounts payable along with supporting documentation. Description changed effective in March 2003.",Retain for 10 year(s),Private,
18670,Department of Finance,Insurance fund biennial reports,1942-1956.,,,,,1 microfilm reel
30644,Department of Government Operations. Division of Finance. Financial Reporting Office,Statewide Cost Allocation Plan Section II records,1993-,Database.,These records contain the Statewide Cost Allocation Plan (SWCAP) Section II federal report. The SWCAP Section II includes the direct billed central services of the State like internal service funds. This report is required so these costs will be allowable to charge to federal programs. These records include the final SWCAP Section II report and the supporting documentation required to create the report.,Retain for 30 year(s),Public,
82229,Department of Government Operations. Division of Finance. Payroll Office,W-2 returned forms and address change cards,1975-,None.,This file contains returned W-2 forms and address change cards for those who have asked that their W-2's be sent to a different address.,Retain for 4 year(s),Private,
26072,Department of Government Operations. Division of Finance,FI-NET upgrade requests,1994-,Numeric by FI-NET upgrade number,"This series documents upgrades and changes made to FI-NET\, the State Financial System housed and monitored through the Division of Finance. These upgrades or changes are requested by state agencies using FI-NET. Documents include Service Requests\, Problem Reports\, and other documentation needed to make data changes to the FI-NET system.",Retain for 16 year(s),,
82183,Department of Administrative Services.$bDivision of Finance.$bFinancial Reporting Office,Internal service fund allocation of indirect cost report,1986-2013.,none,This report is printed yearly and indicates how costs are spread out among the internal service funds. It includes the cost detail and basis of allocation of each fund.,Retain for 10 year(s),,
80082,Department of Administrative Services. Division of Finance. Consolidated Budget and Accounting,Interdepartmental transaction records,1982-,Chronological,"These records support the agency's function to perform the budget and accounting responsibilities for the Department of Administrative Services. Records document the transfer of goods\, services\, or payments between state agencies\, and may include invoices\, correspondence\, and related documents.",Retain for 4 year(s),Public,
82290,Department of Government Operations. Division of Finance,Single audit files,1984-,Alphabetical by agency,"These files are kept in hard copy and on a Personal Computer diskette. It is a register of federal grants and the money in each. They include the granting agency\, receiving agency\, grant number\, amount and how much spent. It goes to the State Auditor.",Retain for 3 year(s),,
30833,Department of Government Operations. Division of Finance,Payment card industry self assessment security questionnaires,2006-,Chronological by fiscal year.,These records consist of completed Payment Card Industry - Data Security Standards (PCI DSS) questionnaires that merchants and service providers use to report their PCI DSS self assessment. These questionnaires are used to certify that merchants and service providers are in compliance with data security standards.,"Retain for 3 year(s) or until administrative need, whichever is less",Public,
82267,Department of Government Operations. Division of Finance,Applications for American Express cards,1980-,none,"These cards are issued for use on State business. The application is sent to American Express but the files contain a letter of authorization\, agreements with travel agencies\, and a copy of the application.",Retain for 1 year(s) after superseded,Private,
82291,Department of Government Operations. Division of Finance,Certificates of participation,1984-,Alphabetical by agency,"In 1984 there was money loaned to the state agencies for fixed asset purchase. These files are a history and tracking of that loan money as it is paid back to the loanee. They include a list of equipment purchased\, bills\, amount spent\, and payment history.,These are leasing agreements between State agencies and the Division of Finance.",Retain for 7 year(s) after final action,,
82174,Department of Government Operations. Division of Finance,Turn over savings report,1986-,none,"This is a report to the legislature on the saving by employee turnover (attrition\, early retirement etc.)",Retain for 5 year(s),,
5980,Department of Administrative Services.$bDivision of Finance.$bPayroll Office,Standardization of salaries report,1921-1988.,None,"This is a report showing necessary salary adjustments of state employees to conform to standardization of salaries as provided by ""Bulletin Number 4"" (October 1\, 1921) from the Department of Finance and Purchases. Information includes department name\, employee name\, position\, date of appointment\, present salary\, minimum and maximum salaries for that position under the new pay scale\, annual increases given to each employee\, the new rate of pay for the employee\, the increase/decrease amount in the salary\, and possible further adjustments.",,Public,
8402,Department of Government Operations. Division of Finance. Payroll Office,Direct deposit authorization files,1984-,"Chronological by pay period for paper files, numerical by employee identification number for computer files","These are requests from employees for the direct depositing of their paychecks and disbursements to banks and/or lending institutions. They include employee's name\, social security number\, name of savings or checking institution\, the savings or checking account number\, and a copy of the employee's deposit slip or voided check which could possibly have the employee's home address.",Retain for 8 year(s),Private,
16587,Department of Government Operations. Division of Finance. Payroll Office,Public employee leave history file,1985-,None,"This is the transactional history of all leave usage\, accrual\, or leave earned. It is updated each pay period. It also records all adjustments made to the employee's leave balance. This file includes employee name\, employee number\, employee leave use\, accrual\, earned or adjusted leave hours\, dates of leave\, and type of leave.",Retain for 2 year(s),Private,
8329,Department of Government Operations. Division of Finance,Fiscal records,1972-,None,"These records relate to the cost of operating the division. They include posting and control media which is the agency's copy of the appropriation and allotment ledgers; telephone billing forms; charges to the department's accounts\, operating instructions and warranties for their equipment; memoranda and correspondence; and\, information on equipment suppliers\, services\, and training. Information includes charges for equipment\, types of equipment\, information on space and organizational needs\, and the routine expenses incurred by the bureau in the performance of its duties.",Retain until administrative need ends,,
30862,Department of Government Operations. Division of Finance. Office of State Debt Collection,Administrative hearing recordings,2020-,None.,These records contain audio/visual recordings of administrative hearings between debtors and the Office of State Debt Collections.,Retain until administrative need ends,Private,
979,Department of Government Operations. Division of Finance,Correspondence,1950-,Alphanumerical.,"Correspondence documents the administration or management of the Department of Finance\, office organization\, its policies\, procedures and achievements.",Permanent. Retain until administrative need ends,Private,
988,Department of Government Operations. Division of Finance,Purchase ledger,1936-,Alphanumerical.,"1947 volume has sections for appropriation\, personal services\, current expense\, capital outlay\, and payroll by individual employee.",Retain permanently,Public,
994,Department of Government Operations. Division of Finance,Resolutions,1946.,Numerical.,"Resolution number 38\, Teachers' Retirement Fund (29 April 1946)\, and resolution number 43\, State Insurance Fund (22 August 1946)\, are included in this series.",,Public,
1026,Department of Finance,Administrative records,1933-1981.,Alphanumerical.,"This series contains bulletins\, monthly termination summaries\, non-published studies\, correspondence\, newspaper clippings\, etc.",,Public,
1609,Department of Finance,Certificate of expenditure reports,1972-1973; 1980-1982.,Chronological.,These are daily check registers and warrant claims are pre-audited as to legality and propriety of the expenditure. Included are income tax refunds sent to host for payment.,Retain for 7 year(s),Public,
30547,Department of Government Operations. Division of Finance,FINET accounting database records - 10-year,2013-,Database.,"This record series contains the electronic financial transactions for the State's general funds\, special revenue funds\, permanent funds\, capital project funds\, debt service funds\, proprietary funds and custodial funds. This also contains the electronic financial transactions for the State's component units who utilize the state's general ledger system. PDFs\, Excel\, Word files\, and other supporting documents may be attached to transactions. These financial transactions support each fund's or component unit's assets\, liabilities\, expenses/expenditures\, revenues\, and fund balance.",Retain for 10 year(s),Public,
30832,Department of Government Operations. Division of Finance,Internal controls and post audit preservation records,2024-,"Chronological by fiscal year, thereunder by agency.","This record series contains the Division of Finance's audit reports and work papers for post audits\, internal control reviews\, and other special audits. They are retained on the shared drive for reference.",Retain for 5 year(s),Public,
30548,Department of Government Operations. Division of Finance,Financial Reporting Team working documents for processing FINET transactions - 10-year,2023-,Database.,This record series contains the working documents necessary to complete the transactions of the FINET Account Database - 10 Year record series. These records are retained on the shared drive as reference and/or supporting documentation.,Retain for 10 year(s),Public,
30834,Department of Government Operations. Division of Finance,Payment card industry information database,2006-,Database.,This database contains records of merchant environments and Payment Card Industry - Data Security Standards (PCI DSS) compliance necessary to manage the state's merchant profile and compliance with PCI DSS.,Retain until superseded,Protected,
6415,Department of Finance,State road expenditure reports,1962-1972.,Alphanumerical.,"General accounts ledger for road sections\, showing debit and credit entries\, and reflecting expenditures in summary.",,Public,
8457,Department of Government Operations. Division of Finance. Accounting Operations,Chapter 13 bankruptcy court accounting files on State employees,1981-,None,"These records provide documentation support for the withholding of pay on a one time basis or over a period of time. A copy of this is sent to the IRS and the bankruptcy courts. These records include bankruptcy order\, the individual's name\, a ledger showing each check number issued by the state to the court where payment to the creditor is processed\, and how much of that check total should be dedicated to the individual's debt.",Retain for 3 year(s),Private,
5829,Department of Finance,Work programs manuals,1970-1978.,Chronological.,This series contains instruction manuals to assist in preparation of the Work Program reports. The information in the Work Programs reports is used to prepare a statewide analysis of proposed expenditures for the Governor.,,Public,1 microfilm reel
8473,Accounting Standards and Financial Reporting Section,Welfare requests for stop payments warrants transaction tape,1972-1996.,None,"This information is used to notify the Warrant Reconciliation System to cancel a warrant that has been written for welfare payments. It includes the account number\, the check number\, the amount of the warrant\, and the date the check was issued.",Retain for 2 month(s),,
8477,Department of Government Operations. Division of Finance. Accounting Operations,System guide,1972-,None,"A) This manual is used by programmers and information analysts to reprogram the computer and to ascertain whether the system is operating according to design. B) Deletions\, updates\, and changes to the documentation occur frequently on many files within the system. The changes need to be kept for files within the system so that these files are properly documented. This documentation should be kept for files which have retentions on magnetic diskettes longer than one year. This guide includes program names and data element names\, file definitions\, flow charts and decision charts\, and Job Control Language (JCL) information.",Retain for 3 year(s) after end of project or program,,
8334,Department of Government Operations. Division of Finance,Policies and procedures,1977-,None,"These are the policies and procedures that govern the operation and the administration of various programs in the bureau. This record includes copies of memos\, sample letters\, and forms stating procedures to be followed by department employees on personnel matters. It also includes the date of the memorandum\, subject of the memo\, and the policy or procedure to be implemented; as well as procedures and policy for employee leave\, exercise\, membership fees\, employee benefits\, travel rules\, incentive awards\, training\, performance plans and appraisals\, filling positions\, working conditions\, employee compensation\, and employee conduct and development.",Permanent. Retain for 1 year(s) or for 0,Public,
8466,Accounting Standards and Financial Reporting Section,Outstanding check listing master file,1972-1996.,None,"This is a record of all non-redeemed checks. It ensures that the check amount is correct and that the account number is valid. It is used to make sure a stop payment has not been issued on the check or that a check with that number has not been printed. A new listing is created each day of outstanding checks and this data is transferred to tape. After two updates\, this tape is sent to Perpetual Storage. It also creates a new listing of month-to-date redeemed checks and a security tape for them. This record includes the check number\, the date of the check\, the check amount\, the bank account number\, and the type of check. This is part of the Warrant Reconciliation System.",Retain for 45 day(s),Public,
30546,Department of Government Operations. Division of Finance,Working documents for processing FINET transactions - trusts,2006-,Database.,This record series contains the working documents necessary to complete the transactions of the FINET Account Database - Trusts record series. These records are retained on the shared drive as reference and/or supporting documentation.,Retain for 7 year(s) after final action,Public,
82266,Department of Government Operations. Division of Finance,Forfeitures of property in felony cases files,1975-,Alphabetical by name,"These files are a history of what happens to property seized in felony (drug) cases. These files include correspondence and final disposition of property (ie sold by apprehending agency\, sold by surplus property or turned back to owner).",Retain for 4 year(s) after case is closed,,
8351,Accounting Standards and Financial Reporting Section,Month-to-date file of paid vouchers,1981-1996.,Chronological by warrant date,This is an on-line file which records the daily payment of vouchers. This is part of Vouchers Payable Data System. This file includes all the information produced by the Warrant Generator.,Retain for 7 month(s),,
8355,Department of Government Operations. Division of Finance. Accounting Operations,ADABAS vouchers payable information,1981-,None,"This is an on-line reference file which allows an agency to make inquiries and produce reports in many different formats about the status of their payments to vendors. This is part of Vouchers Payable Data System. This file includes vendor number\, voucher number\, purchase order/ contract number\, department reference number\, vendor name warrant number\, and warrant date.",Retain for 18 month(s),,
8362,Accounting Standards and Financial Reporting Section,Warrant reconciliation tape,1981-1996.,None,"This is input to the Warrant Reconciliation system. This information verifies that the warrant amount and the warrant number are correct for each warrant when redeemed. This is part of Vouchers Payable Data System. The information in this system includes warrant number\, warrant date\, and amount.",Retain for 2 month(s),,
8365,Department of Government Operations. Division of Finance. Accounting Operations,User's guide (vouchers payable system),1981-2023.,None,"This is a comprehensive manual which describes the Vouchers Payable system so that someone with no knowledge of the system can perform the duties of a user. The duties of a user are: signing on; inputting information; generating reports; making inquiries; and\, understanding the numerical codes displayed on the computer screen. This is part of Vouchers Payable Data System. The manual includes a description of terminal operations\, screen layouts\, dispositions for input documents\, error recovery procedures\, the meaning to codes displayed on the screen\, what each function key does\, and a distribution list for reports.",Retain for 1 year(s),,
8492,Department of Government Operations. Division of Finance. Accounting Operations,Social security agency's investigation and endorsement files for government employers contributing to the Social security system,1951-,None,"This is the Social Security Agency's record of its verification that a government entity submitting a request for enrollment into the Social Security system is actually a jurisdictional entity created by law. This is a static file with no anticipated growth in physical size. Staff personnel use it for reference and periodically update or delete records within the file. This record includes documentation showing the legal creation of the agency\, plans and agreements with the Social Security Administration\, SSA approval\, and addenda to the contract between the agency and the SSA.",Retain permanently,,
30775,Department of Government Operations. Division of Finance. Accounting Operations,Finance support knowledge base,1996-,Alphabetical by subject.,These records contain the Finance support knowledge base and supporting documentation. The knowledge base is a user guide that contains instructions for completing tasks and troubleshooting in FINET and Data Warehouse systems.,Retain for 4 year(s) after superseded,Protected,
8498,Accounting Standards and Financial Reporting Section,Accumulated monthly transactions,1984-1996.,None,This file contains the daily transactions that have updated the Contributions master file. It is also used as a reference only file. No updates can be made through this file. It is used to produce the semi-monthly Wire Deposit Report. This file includes the same information found in the daily transaction file.,,,
8502,Department of Government Operations. Division of Finance. Accounting Operations,Social security register of employers,1984-,None,"This file is used to create the records for a new year on the Employer Social Security Contributions Reference file and to verify the employer identification number for data entry of wage and contributions reports (DF 14). It can be browsed and updated online. The information in this file includes the employer's identification number\, reporting status\, employer name\, street address\, city\, state\, ZIP code\, and telephone number. It also has the reporting official's title\, the IRS employer number\, and reporting media.",Retain for 5 year(s) after end of project or program,,
22692,Department of Government Operations. Division of Finance. Financial Reporting Office,Depository bank account reconciliations,1994-,"Numerical by bank account code, thereunder chronological by month.","This record series consists of copies of documents kept in the departments/agencies that deal with bank reconciliations. Included are a copy of the Depository Bank Account Reconciliation Form (F157) or similar spreadsheet\, a copy of the bank reconciliation report prepared by Finance showing FINET entries\, a copy of the bank statement from the financial institution\, and any supplemental schedules. The reports are done monthly for each bank account code which generally represents an individual bank account used by one department/agency for depositing state monies. This department/agency is responsible for entering accounting information into FINET for these state funds. This reconciliation is a tool to ensure that cash is accounted for and is also used for review at year end to make sure that cash is accounted for in the correct fiscal year. Information includes name and division of agency\, name of person preparing the,reconciliation\, name of bank\, bank account number\, FINET bank code\, ending date of the bank statement and balance on that date\, items on the bank statement not recorded in FINET\, items in FINET not shown on the bank statement\, the ending FINET balance for the bank code\, all transactions posted to FINET for the bank code listed for the complete fiscal month\, and all credits and charges posted by the bank for the monthly period.",Retain for 10 year(s),Public,
8383,Department of Government Operations. Division of Finance. Accounting Operations,Cancelled warrants reports,1984-,None,"This is a hard copy of all cancelled checks processed in the daily batch of warrants. It serves as a source of reference for the system's users and operators. This document includes the voucher number\, the department number\, the vendor number\, the warrant number\, and the total amount credited.",,,
8386,Department of Government Operations. Division of Finance. Accounting Operations,FINET quality assurance records,2012-,Chronological by year of project; thereunder by name of project.,"This series contains the records necessary for testing FINET. The records included FINET change requests\, test plans\, test files\, test result cases\, unit testing\, and other supporting documentation.",Retain for 10 year(s),Protected,
8349,Accounting Standards and Financial Reporting Section,WANG vouchers payable processing tape,1981-1996.,None.,This is a tape file that contains all Vouchers Payable information awaiting processing by the Warrant Generator. This is part of Vouchers Payable Data System.,Retain until administrative need ends,Public,
8385,Accounting Standards and Financial Reporting Section,System's program,1984-1996.,None,This is a set of instructions or procedures which command the computer to process information in a desired manner. They exist in machine-readable format and human-readable format. This description is only concerned with the human-readable format. A system's programs are also known as the source codes. This is part of Warrant Cancellation System. This system has only one program which is the Cancel Warrant Program (CANXWRANT).,,,
8353,Accounting Standards and Financial Reporting Section,Vouchers payable daily totals report,1981-1996.,None,This is a report of payments for all vouchers made on a monthly basis. It is used to balance the ADABAS Vouchers Payable Daily Totals Report taken from the ADABAS Vouchers Payable Information File. This is taken from the Month's End History File of Paid Vouchers. This is part of Vouchers Payable Data System. This report includes the daily totals of the amounts paid to each vendor.,Retain until administrative need ends,,
8357,Department of Government Operations. Division of Finance. Accounting Operations,ADABAS vouchers payable daily totals report,1981-,None,This is a report of payments for all vouchers made on a monthly basis. It is used to balance the Daily Totals Report taken from the Month's End History File of Paid Vouchers. This is part of Vouchers Payable Data System. Includes the daily totals of the amounts paid to each vendor.,Retain for 3 year(s),,
8363,Department of Government Operations. Division of Finance. Accounting Operations,Operations guides for financial data processing programs,1981-,None,"This guide explains in detail how to use the system. It shows how data should be entered and what steps are necessary to start processing the data. It indicates the frequency that all reports or output should be run and what the distribution is on the output. It also describes how to recover data in case any information is lost during an operation. This is part of Vouchers Payable Data System. This guide includes an index\, a system description and a flow chart\, input/ output steps\, operations procedures\, and a detailed description of each function the computer performs.",Retain for 1 year(s),,
30712,Department of Government Operations. Division of Finance. Financial Reporting Office,Benefit trust database records,2013-,Database; chronological by fiscal year.,"This series contains the post-employment benefit trust database\, other employee benefit trust data base\, and the annual leave trust report database. These records include summarized personnel information of employees of formally organized state agencies\, as well as a bi-annual actuarial study used for the State of Utah's Annual Comprehensive Financial Report.",Retain for 7 year(s) after final action,Private,
30698,Department of Government Operations. Division of Finance. Financial Reporting Office,Schedule of Expenditures of Federal Awards records,2004-,Chronological by fiscal year,These records contain the Schedule of Expenditures of Federal Awards (SEFA) statements and supporting documentation. The SEFA captures the federal funds expended by an agency.,Retain for 10 year(s),Public,
8370,Department of Government Operations. Division of Finance. Accounting Operations,Extradition costs and payments for case files for fugitives returned from outside Utah,1974-,None,"This record shows the cost of each extradition and is used as a source of billing for the cost of extradition. Costs will only be collected if the judge orders the offender to reimburse the state as a requirement of his parole or probation. Costs are not recouped while the offender is imprisoned. It is an accounts receivable file. All payments received from offenders are credited to their account during the first year payment begins. After the first payment\, all payments are credited to the general fund. This record includes a copy of the extradition warrant from the governor\, copies of all travel expense vouchers\, a summary of total costs\, and a payment ledger for the current year.",Retain for 3 year(s),Public,
30699,Department of Government Operations. Division of Finance. Financial Reporting Office,Utah State Employee Charitable Fund records,2013-,Chronological by fiscal year,These records support the agency's function to reconcile the bank accounts for the Utah State Employee Charitable Fund. The series contains the reconciliation reports and supporting financial documentation for the Utah State Employee Charitable Fund.,Retain for 10 year(s),Private,
18684,Department of Government Operations. Division of Finance. Accounting Operations,Check registers,1978-,,Documentation used to input data about cancelled warrants. The information is used to ensure that funds are accurately credited to proper agency Financial Information Network (FI-NET) accounts.,Retain for 7 year(s) after case is closed,Public,
30716,Department of Government Operations. Division of Finance. Financial Reporting Office,County fund distribution election records,2022-,Chronological by fiscal year.,"These records document the entity's function to communicate yearly with each county about which of two laws they have elected to receive funds under\, the Secure Rural Schools Act or the 1908 Act\, as well as the resulting amount of funding they will receive. The entity also gathers and compiles information about the choice of each county into a single form\, which is provided to the Treasurer's Office\, who submits the form to the National Forest Service. Records include correspondence\, documents\, and final forms.",Retain for 10 year(s),Public,
30770,Department of Government Operations. Division of Finance. Accounting Operations,Zoho system new user reports,2018-,Chronological by calendar year.,These records report new users who have accessed Zoho. These reports are used to update user information in Zoho.,"Retain for 3 year(s) or until administrative need, whichever is less",Public,
82244,Department of Government Operations. Division of Finance. Accounting Operations,Forgery affidavits,1980-,Chronological,"These are legal documents completed by consumers who became victims of identity fraud. Record includes itemized lists of items forged\, and documentation stating the victim did not receive proceeds from the crime.",Retain for 4 year(s) after case is closed,Private,
82259,Department of Government Operations. Division of Finance. Accounting Operations,Wage garnishment register,1984-,none,"This is a log to track garnishments. It includes amount owed\, name and date of payments.",Retain until administrative need ends,,
30861,Department of Government Operations. Division of Finance. Office of State Debt Collection,Driver License Division appropriate use audit,2023-,Chronological by fiscal year.,These records contain the Office of State Debt Collections annual audit of employee use and access to the Drivers License Division systems.,Retain for 1 year(s),,
82262,Accounting Standards and Financial Reporting Section,Undeliverable check register,1980-1996.,Alphabetical by name,This register is to keep track of undeliverable checks and any checks later delivered because a good address was found.,Retain for 5 year(s),Private,
82160,Department of Administrative Services.$bDivision of Finance.$bFinancial Reporting Office,Run loan program user information,1983-2000.,none,This is the system documentation and user information.,Retain for 5 year(s) or for 0,,
3623,Department of Finance,Finance commission public hearings minutes,i 1941-1972.,Alphanumerical.,"These are the highlights of the decisions\, actions\, and major subjects discussed at each meeting of Utah's Finance Commission. The information from these minutes includes date of each meeting\, bids disclosures\, approved contractors\, authorized appropriations\, and meeting attendees.",Permanent. Retain for 5 year(s),Public,
85267,Accounting Standards and Financial Reporting Section,Travel reimbursement requests,1990-1994.,Numerical.,See General Retention Schedule 1988 6:42. (This is the original copy.),Retain for 3 year(s),Public,
5986,Department of Administrative Services.$bDivision of Finance.$bFinancial Reporting Office,Fund documentation,1980-2013.,Alphanumerical,"Describes the purpose of accounting funds\, why they were created\, and gives the legal authority by which they are set up. This is a reference file used by the Financial Reporting staff. It is periodically updated and deleted when fund descriptions change.",Retain permanently,,
80502,Department of Government Operations. Division of Finance. Financial Information Systems,Journal entries,1992-,None,"This is a list by journal number including fund; organization hierachy; account; sub account; date; TC; entry; debit amount; credit amount; total by journal sub entry; final by report with bud revnue\, expenditure and other; program revenue; program expenditure totals.",Retain for 10 year(s),Public,
18685,Department of Government Operations. Division of Finance. Financial Reporting Office,Affidavits and bonds,1981-,None.,"These documents describe the purpose of accounting funds\, why they were created\, and the legal authority by which they are created. These are reference files used by the Financial Reporting staff. They are periodically updated when fund descriptions change. The reports include fund descriptions\, legal authority\, fund numbers\, and unique characteristics of each fund.",Permanent. Retain for 5 year(s) after final action,Public,1 microfilm reel
80513,Department of Administrative Services.$bDivision of Finance.$bFinancial Information Systems,Encumbrance subsidiary ledger,1990-1996.,None.,"Records used as posting and control media\, subsidiary to the general and allotment ledgers\, and not elsewhere covered in this schedule.",Retain for 7 year(s),Public,
30710,Department of Government Operations. Division of Finance. Financial Reporting Office,Annual Comprehensive Financial Report database records,2012-,Database; chronological by fiscal year.,"This series contains electronic files of formally organized state agencies' summarized financial transactions\, which have been extracted from the State of Utah Financial Accounting System. The records are used to establish the State of Utah's Annual Comprehensive Financial Report.",Retain for 10 year(s),Public,
30714,Department of Government Operations. Division of Finance. Financial Reporting Office,Contribution dependent account reports,2015-,Chronological by fiscal year.,"These records support the agency's function to monitor donation amounts made to contribution dependent accounts and report those that do not receive the minimum amount to the Executive Appropriations Committee\, per Utah Code 63A-3-109 (2022). Records include reports that are conducted annually on funds that are dependent on donations and used to determine if fund activity is adequate to justify maintaining the fund\, as well as any recommendations made for fund closures.",Retain for 10 year(s),Public,
30713,Department of Government Operations. Division of Finance. Financial Reporting Office,Fiscal analyses for legislation,2002-,Chronological.,"These records contain fiscal analyses for current statute\, and for proposed and recently approved legislative bills.",Retain permanently,Public,
30697,Department of Government Operations. Division of Finance. Financial Reporting Office,"Cash receipts, checks, and envelope scans",2012-,Chronological,"These records are envelopes\, checks\, and billing statements submitted to the Division of Finance to pay loans\, bonds\, purchasing cards\, and other expenses.",Retain for 7 year(s),Private,
25845,Department of Government Operations. Division of Finance,Community Impact Board Loan/Bond transcripts,1990-,Chronological by date of receipt from attorney,"The Community Impact Board (CIB) receives monies from federal mineral lease funds assessed on energy and mineral developers on public lands. These funds are distributed as loans or grants to local communities to help mitigate the impact of these developers. The loans may be for building streets\, water services\, or other improvements. This series contains the transcripts of the Community Impact Board bond issue proceedings. The documents are bound legal transcripts.",Retain for 30 year(s),Public,
82307,Department of Administrative Services.$bDivision of Finance.$bFinancial Reporting Office,Period 13 reports,1984-1996.,Numerical.,This report is the actual revenue/expenditures for each organization for a given year. They include a roll-up of all information on the monthly actual report.,Permanent. Retain for 20 year(s),Public,
30856,Department of Government Operations. Division of Finance,Finance servers temporary processing records,2022-,Chronological,These records are used by the Division of Technology Services to complete back end functions and processes that support multiple systems within the Division of Finance. These records are retained on a batch server or SFTP server. Once the records are processed a copy of the data is moved into an archived folder. The records are deleted automatically after meeting a period of time which is specific to each record type. This process allows for data retrieval in the event troubleshooting is needed within the noted timeframe.,"Retain for 3 year(s) or until administrative need, whichever is less",Private,
14866,Department of Government Operations. Division of Finance. Financial Information Systems,FINET monthly cycle reports,1996-2023.,,"Reports of accounting information contained in the state accounting system\, including budget\, grant\, payroll\, revenue expense\, accounting reports\, and bank reconciliations.",Retain for 7 year(s),Public,
25597,Department of Government Operations. Division of Finance. Office of State Debt Collection,Debt collection financial records,1995-,"Numerical by record number, thereunder chronological by date.","These records document the agency's responsibility for collecting and managing state receivables (Utah Code 63A-3-502(3)(a)(2015). Records contain the payments\, adjustments\, refunds\, non sufficient funds (NSF) checks\, and cancelled warrants received by the agency\, and may include receivables\, payment vouchers\, inter-agency transfers\, finders garnishments and refunds\, Utah Technology Finance Corporation (UTFC) loans\, bank deposits\, and cash receipt books. These records also include the Office of State Debt Collection bank and system reconciliations.",Retain for 10 year(s),Private,
29836,Department of Administrative Services.$bDivision of Finance.$bIndigent Defense Funds Board,Indigent inmate trust fund records,1998-2019.,Alphabetical by case.,"The Division of Finance has a mandate to disburse money from the Indigent Inmate Trust Fund (see Utah Code 78B-22-602 (2019)). Records include moneys received\, appropriations\, interest and earnings\, and related records.",Retain for 10 year(s),Public,
6509,Utah Housing Corporation,Reports,1978-2004.,Chronological by year.,"These report include information about Utah's need for adequate housing\, statistics\, names of lender institutions. The fiche are copies of the Utah Housing Finance Agency report to the governor and legislature in 1978.",,Public,
13802,Utah Housing Corporation,Single family fund general ledger,1977-1998.,Chronological by fiscal year,These records are a summary of Utah Housing Finance Agency's (UHFA) single family fund financial activity. The records are periodically reviewed to assure bond issue financial integrity. Information includes UHFA single family general ledger financial statements.,Retain for 33 year(s),Public,
30730,Utah Housing Corporation,Multi-family bond files Carrington Place,1996-,Alphabetical.,"Files of bond deals that have been sold or paid off: Carrington Place\, Devonshire Court\, Hartland Apartments.",,Private,
12491,Utah Housing Corporation,Low income housing tax credit application files,1986-,"Chronological, thereunder numerical by order as received in office.","These records document tax credits applied for and received by developers who want to build low income housing\, as specified by 26 CFR 1.42-1T (1992). The information includes an application packet which identifies the applicant\, proposed ownership of the housing development\, number of units\, cost\, rent proposals\, legal status of applicant\, and federal identification number. Also included are tax credit calculations\, an appraisal report\, updates on the project\, income and rent restrictions by county\, allocation certificate (Internal Revenue Service form 8609)\, site data\, neighborhood descriptions\, and maps. These records are microfilmed on an annual basis after March 1.",Retain for 100 year(s),Public,
13822,Utah Housing Corporation,Legal and financial matters case files,1977-2002.,"Alphabetical by subject, lawsuit, or entity","These records document lawsuits\, challenges\, and financial and legal matters of historical significance to the operation and financial viability of the Utah Housing Finance Agency. Information includes correspondence; depositions\, complaints\, answers\, and court findings; and investment bids and authorizations.",Permanent. Retain for 12 year(s),Public,
30276,Utah Housing Corporation,Minutes and supplemental materials,1975-,Chronological.,"These records are the minutes and supplementary materials for the Utah Housing Corporation. Records may include both the open and closed portion of the minutes\, as well as agendas\, notices\, public materials distributed or presented during the meeting\, and meeting packets or other documents in final form distributed to body members.",Retain permanently,Public,
13842,Utah Housing Corporation,Unbound bond issue multi-family transcripts,1977-2002.,Alphanumerical by year and bond issue,"These records are the original multi-family rental housing bond issue documents containing indentures and resolutions evidencing the Utah Housing Finance Agency's obligations to repay the debt. The bonds are obligations solely of UHFA and not of the state or any of its subdivisions. The records contain legal opinions\, bond purchase agreements\, contracts with mortgage lenders\, warranties and representations of the various parties\, schedules of debt service payments\, bond maturity dates\, bond interest rates\, official statements and other vital records.",Permanent. Retain for 30 year(s),Public,
59901,Utah Housing Corporation,Historical records,1978-2002.,None,"These files document the development and accomplishments of the Utah Housing Finance Agency (UHFA). The agency purchases insured mortgages to make them available to moderate income home buyers at reasonable rates. The agency also finances low-income housing projects. The files include proposals to the agency from private finance agencies\, annual reports\, UHFA meeting files and minutes\, attorney general opinions and relating correspondence\, congressional letters\, board members resumes\, and procedures.",,Public,
30729,Utah Housing Corporation,CROWN (CRedits-to-OWN) records,1992-,"Chronological, thereunder alphabetical.","These files contain contracts and loan documents with housing partners\, construction disbursements\, LIHTC certifications\, investment information\, project development information\, private tenant/purchaser information.",Retain for 32 year(s),Private,
9970,Utah Housing Corporation,Foreclosed housing loan files,1979-,"Chronological, thereunder numerical by loan number.","These records document the foreclosure process of homes which have been purchased through Utah Housing Finance Agency (UHFA) loans. They also document evictions\, post-foreclosure property valuations\, property preservation and repairs\, property dispositions\, mortgage insurance claims\, and reimbursement records for all expense advances. Information includes the legal documents\, valuation records\, expense and income schedules\, mortgage papers\, insurance claim packages\, and loan servicer correspondence.",Retain for 34 year(s),Private,
13798,Utah Housing Corporation,Multi family fund general ledger,1977-2002.,Chronological by fiscal year,These records are a summary of Utah Housing Finance Agency's (UHFA) financial activity on multi family revenue bond projects. The records are periodically reviewed to assure financial integrity and compliance with bond documents. Information includes UHFA multi family general ledger financial statements.,Retain for 33 year(s),Public,
13800,Utah Housing Corporation,Housing development fund general ledger,1992-2002.,Chronological by fiscal year,These records are a summary of Utah Housing Finance Agency's (UHFA) assisted housing fund financial activity. The records are periodically reviewed to assure financial integrity. Information includes UHFA assisted housing general ledger financial statements.,Retain for 20 year(s),Public,
13803,Utah Housing Corporation,Single family mortgage loan assumptions,1992-1998.,"Chronological, thereunder numerical by loan number","These records document single family loans that have been assumed. Information includes assumption applications\, approvals\, trust deed assumption agreements\, certifications\, affidavits\, and credit reports.",Retain for 33 year(s),Private,
13868,Utah Housing Corporation,Operating fund check vouchers and paid invoices,1977-,Alphabetical by vendor name.,These records document payments made for operating fund expenses. Information includes paid invoices showing the amount charged.,Retain for 30 year(s),Public,
30745,Utah Housing Corporation,Reconveyances and Paid In Full (PIF) loans,1979-,Chronological by payoff date.,These records document loan payoff and reconveyance of the lien with the county.,Retain for 3 year(s) after final action,Public,
30746,Utah Housing Corporation,Monthly financial packets,1979-,Chronological.,"These documents are a summary of all the financial activity in the Financial Services department\, which is combined into a monthly packet. The information includes reconciliation of incoming and outgoing funds\, and a report of funds transferred within the company.",Retain for 30 year(s),Private,
84345,Utah Housing Corporation,Housing loan files,1977-,Numerical by loan number,"These files are a verification of loan information which is used principally to substantiate loan payoff\, back-up foreclosure action\, or qualify legal action against a lender or appraiser. These files include mortgage submission vouchers [loan numbers (Utah Housing Finance Agency\, Federal Housing Administration\, Veterans Administration\, lender); bond series; dates of application\, receipt\, and closing; loan\, property\, and tax information; borrower information including name\, social security number\, marital status\, employer\, position\, gross income\, and other income sources; mortgage lender; signature of lending authority; and date signed]; Housing and Urban Development disclosure/settlement statements (lending agency; type of loan;,loan\, file\, and mortgage insurance numbers; names of borrower\, seller\, and lender; property location; loan commitment and settlement dates; summaries of borrower's and seller's transactions; settlement charges; signatures of buyers\, sellers\, and lender); trust deeds (title number; date; and signature of authorizing agent); assignments of trust deeds (county recordation number; date of record; signature of county recorder; lender name and signature; notary public signature; seal; date; and copy certification signature); title insurance policies (insurance company name; policy and file numbers; amount of insurance; amount of premium; date of policy; name of insured; tenants name; type of estate; property location description;,mortgage assignment; and authorizing signatures); certificates of hazard insurance (mortgagor name; property address; insurance policy; effective date; amount of coverage; policy expiration date; type of coverage; and lender's signature). A summary of this data is entered into the agency's data base.",Retain for 34 year(s),Private,
13796,Utah Housing Corporation,Operating fund general ledger,1977-2002.,Chronological by fiscal year,These records are a summary of Utah Housing Finance Agency's (UHFA) operating fund financial activity. The records are periodically reviewed to assure financial integrity. Information includes UHFA operating fund general ledger financial statements.,Retain for 33 year(s),Protected,
13799,Utah Housing Corporation,Foreclosure general financial ledger,1977-2002.,Chronological by fiscal year,These records are a summary of Utah Housing Finance Agency's (UHFA) foreclosure financial activity on real estate loans acquired through foreclosures. They document expenditures incurred and the receipt of insurance claims due.,Retain for 33 year(s),Public,
13806,Utah Housing Corporation,Single family unbound bond issue transcripts,1977-2002.,Alphanumerical by year and bond issue,"These records are the original single family bond issue documents containing indentures and resolutions evidencing the Utah Housing Finance Agency's obligations to repay the debt. The bonds are obligations solely of UHFA and not of the state or any of its subdivisions. The records contain legal opinions\, bond purchase agreements\, contracts with mortgage lenders\, warranties and representation of the various parties\, schedules of debt service payments\, bond maturity dates\, bond interest rates\, official statements and other vital records.",Retain for 33 year(s),Public,
13821,Utah Housing Corporation,Executive correspondence,1977-2002.,"Chronological by year, thereunder alphabetical by staff name/title.","These correspondence records relate to the authorization of contracts\, inquiries with legal advisors and board of directors\, discuss investment authorizations\, and relate to other official agency business. These records document policy decisions of the agency.",,Protected,
13820,Utah Housing Corporation,General correspondence,1977-2002.,"Chronological, thereunder alphabetical by correspondent name.","This correspondence is between the Utah Housing Finance Agency (UHFA) non-executive staff members and the public\, and includes correspondence with mortgage lenders regarding matters dealing with individual loan files. Interpretation of UHFA policies and procedures is contained within the series.",,Private,
13750,Utah Housing Corporation,Low income housing tax credit compliance files,1986-,"Chronological, thereunder numerical by order as received in office","These records document tax credits received by developers who build low income housing projects. They verify that a project is in compliance with Internal Revenue Service regulations\, that the renter's income is at the proper level\, and the rents appropriate for the housing project. These records contain the initial application packet (series 12491); compliance audit reports; income certifications; record keeping forms which indicate number of buildings in the project\, number of units\, type of units (how many bedrooms)\, utilities for the unit\, and total rent; working papers (including hand-written notes when an audit is being conducted); and pictures of the projects. These records are microfilmed on an annual basis after July 1.",Retain for 100 year(s),Private,
20008,Utah Housing Corporation,Daily activity reports,1996-2002; 2021-,Chronological,"These records track and verify all daily activity of 30-year fixed rate mortgage loans with regard to any borrower's account\, any banking transactions\, and any other monetary transaction in which the mortgage loan servicing department was involved. Information includes copies of checks\, payment coupon stubs\, posting reports\, disbursement reports\, and banking reports.",,Private,
30728,Utah Housing Corporation,Accounts payable,2004-,Chronological.,"These are records related to monies collected or paid in the conduct of business. Information may include bank records\, invoices\, revenue\, expenses\, and related accounting records. Trust records are not included.",Retain for 30 year(s),Public,
30859,Department of Government Operations. Division of Finance. Office of State Debt Collection,Quarterly receivable reports,2024-,Chronological by fiscal year.,These records contain the quarterly receivable reports mandated by Utah Code 63a-3-502.,Retain for 2 year(s),Public,
82260,Accounting Standards and Financial Reporting Section,Disbursed warrant cash register,1984-1996.,numerical,"This register is used to keep track of money sent to State Treasurer and track the cash flow. It includes check number\, amount\, department and date of deposit.",Retain for 3 year(s),,
30860,Department of Government Operations. Division of Finance. Office of State Debt Collection,Third party vendor reports,2024-,Chronological by fiscal year.,These records contain reports that compare the collection and performance rates of 3rd party vendors that are contracted with the state to collect debts. These records also contain comparisons of 3rd party vendor debt collections to other state collections and comparisons of 3rd party vendor revenue collection to total revenue. The reports are provided to the vendors so that they can compare their metrics against other vendors.,Retain for 10 year(s),Public,
82293,Department of Government Operations. Division of Finance. Accounting Operations,Petty cash files,1983-,alphabetical by agency,"These files include requests for new funds and increases in existing petty cash funds\, approvals from the Director of Finance\, warrant requests for starting funds\, petty cash requests to replenish funds and custodian cards.",Retain for 3 year(s) after final action,,
80471,Department of Administrative Services.$bDivision of Finance.$bFinancial Information Systems,Batch control report,1987-2005.,None,Information on all batch or data entry records received by the mainframe.,Retain for 3 year(s),Public,
80483,Department of Government Operations. Division of Finance. Financial Information Systems,TC72 Encumbrance adjustments generated report,1987-,None,Adjustments created by agency accounting officers and sent to the Division of Finance to correct errors on warrant requests and interdepartmental transfers.,Retain for 3 year(s),Public,
14868,Department of Government Operations. Division of Finance. Financial Information Systems,FINET agency monthly report,1995-2023.,,"Reports of accounting information contained in the state accounting system\, including budget\, grant\, payroll\, revenue expense\, accounting reports\, and bank reconciliations.",Retain for 7 year(s),Public,
80495,Department of Administrative Services.$bDivision of Finance.$bFinancial Information Systems,Purchase order register,1987-1996.,None,"This register includes appropriation control rejects\, purchase order number\, vendor name\, transaction date\, rejected amount.",Retain for 4 year(s),,
8319,Department of Government Operations. Division of Finance. Financial Reporting Office,Financial statements,1942-2023.,Numerical,"These fiscal reports were used by the state auditor in the examination of the state's accounting system. They were also used by departmental and divisional fiscal managers as a reference tool for the previous year's fiscal detail. They are the report of fiscal operation\, statistical reports - general fund balance\, and annual financial audit reports.",Retain for 10 year(s),Public,
8332,Department of Government Operations. Division of Finance,Out of state travel authorizations (agency copy),1984-,None,"This is an authorization to travel sent through the division and the department to Finance. There it is used as a verifying document that the individual submitting the travel voucher was authorized to travel and allows Finance to pay him. These documents include an estimation of the cost of the trip\, the destination and the dates of the trip\, the employee's name\, the employee's division and department\, an authorizing signature\, the low organization number\, and the reason for travel.",Retain for 3 year(s),,
8333,Department of Government Operations. Division of Finance,Personnel files (agency copy),1953-,Alphabetical by name,"This is the complete work history of an individual while employed by the state. This record includes name\, address\, social security number\, work history\, all changes in employee's grade\, step\, pay\, position title and classification code\, letters of commendation\, letters of recommendation\, training completion certifications\, application for employment\, performance appraisal information\, salary history\, low organization number\, distribution code\, performance plans\, and position descriptions questionnaires. Actions include new hire information\, rehire information\, cost of living adjustment\, promotion\, reinstatement\, transfer from divisions\, performance increases\, reassignments\, leave without pay status\, productivity increase\, special,adjustments\, demotions\, reclassifications\, longevity\, and other specified actions.",Retain for 65 year(s),Private,1 microfilm reel
8325,Department of Government Operations. Division of Finance,Administrative correspondence,1940-,Alphabetical by subject.,These files document the primary mission and internal administration of the Finance Division which is to provide accounting and payroll support to all agencies within state government.,Permanent. Retain for 10 year(s),Private,
20315,Department of Administrative Services.$bDivision of Finance.$bPayroll Office,Pay advance records and reconciliations,1985-2003.,Chronological.,"These records document pay advances to state employees who experience a gap in income when a state or quasi-state organization is assimilated into the FINET payroll system. This happened initially when the state changed its payroll system in 1985. Currently\, the state employee receiving the advance payment may determine the schedule for reimbursing the state. The record is in the form of a computer printout and contains the original advance amount\, subsequent payments\, and monthly and annual reconciliation information for each individual account.",Retain for 40 year(s),Private,
30647,Department of Government Operations. Division of Finance. Financial Reporting Office,Financial standards implementation records,2004-,Numerical by GASB standard number.,"These records document the implementation of new and updated Governmental Accounting Standards Board (GASB) standards. They include State Finance's decision process on how to update\, change\, or modify accounting activity to reflect updated GASB standards. This may include documentation such as crosswalks of data flows from old processes to new processes.",Retain for 75 year(s),Public,
28934,Department of Government Operations. Division of Finance. Indigent Defense Funds Board,Indigent Defense Funds Board meeting minutes,1998-2024.,Chronological.,"The Indigent Defense Funds Board is tasked with establishing rules and procedures and managing the disbursement of funds to counties from the various indigent trust funds. Minutes document the calculations of annual contributions to the funds\, as well as the application process for and disbursement of funds to counties. Minutes also document the agency's proceedings to establish its own rules of procedure\, elect its own officers\, and appoint committees of its members and other people as may be reasonable and necessary. Minutes also document the agency's efforts to negotiate\, enter into\, and administer contracts with legal counsel who provide defense counsel services to indigents (Utah Code 77-32-402(1997)). In addition to approved minutes\, records also may include the agenda\, notices\, any public materials distributed at the meeting\, and other supporting documentation.",Permanent. Retain for 2 year(s),Public,
30831,Department of Government Operations. Division of Finance,Internal Controls and Post Audit Temporary Records,2024-,None.,"This record series contains the documents required to aid the Division of Finance in conducting post audits\, internal control reviews\, and other special audits. They are retained on the shared drive for reference.","Retain for 3 year(s) or until administrative need, whichever is less",Private,
80505,Department of Government Operations. Division of Finance. Financial Information Systems,Inter-departmental transfer billing,1996.,None,"Records that document receipt of cash or transfers between state agencies in the state acounting system\, and other relevant information. Includes cash receipts (CR)\, inter-agency transactions (IAT)\, and revenue (IN) transactions.",Retain for 3 year(s),Public,
80511,Department of Administrative Services.$bDivision of Finance.$bFinancial Information Systems,Revenue subsidiary ledger activity,1990-1996.,None.,"Records used as posting and control media\, subsidiary to the general and allotment ledgers\, and not elsewhere covered in this schedule.",Retain for 7 year(s),Public,
80514,Department of Administrative Services.$bDivision of Finance.$bFinancial Information Systems,Encumbrance daily fund totals,1990-1996.,None,Ledgers and forms used to accumulate data for use in cost reports.,Retain for 3 year(s),Public,
80517,Department of Administrative Services.$bDivision of Finance.$bFinancial Information Systems,Appropriations exceeded report,1990-1996.,None.,"Records used as posting and control media\, subsidiary to the general and allotment ledgers\, and not elsewhere covered in this schedule.",Retain for 7 year(s),Public,
8451,Department of Government Operations. Division of Finance. Payroll Office,Retirement interface transactions,1986-,None,"This is the information sent to the Retirement office that updates their files on each employee's retirement history. It is created during each payroll period. This is part of the Payroll System. It includes employee's name\, social security number\, their retirement classification\, the state contribution amounts\, and the vested amount.",Retain for 4 month(s),Private,
5992,Department of Government Operations. Division of Finance. Accounting Operations,Contracts,1961-,None.,"This is an incomplete collection of all agency contracts in effect between the state and private vendors. Contracts include maintenance contracts\, procurement contracts\, and facility contracts. These have been approved by the Division of Finance and the Attorney General's Office. The individual agencies also maintain a copy. This record includes correspondence\, price lists\, bid proposals\, equipment service reports\, invoices\, description of materials and services provided\, unit costs and letters of authorization from the Attorney General's Office.",Retain for 6 year(s) after final action,Public,
8472,Accounting Standards and Financial Reporting Section,Check clearance information transaction tape,1972-1996.,None,"This is daily input from the bank that shows which checks have cleared. It is used to determine which checks are still outstanding. The information from this system includes the account number\, check number\, date the check was cashed\, the amount per check the bank charged for processing the check\, and the check reference number. This is part of the Warrant Reconciliation System.",,,
8474,Department of Government Operations. Division of Finance. Accounting Operations,Corrections to outstanding check listing,1972-,None,This information is sent to Finance from the State Treasurer's Office. It shows any corrections on checks being cashed and gives the Warrant Reconciliation System the necessary information to make the appropriate corrections. It includes errors in check amounts with the correct amount and any errors in check numbers with the correct numbers.,Retain for 7 year(s),,
84972,Sandy (Utah). City Council,Minutes,i 1893-,Chronological by meeting date.,"This series contains the official record of regular and special City Council meetings. The records typically include such information as the date and time of the meeting\, the names of council members present\, and a summary of topics discussed and actions taken by the council.",Permanent. Retain for 10 year(s),Public,7.70 cubic feet 4 microfilm reels
85017,Nephi (Utah),City Council minutes,i 1889-,Chronological according to date of entry.,The city and town council minute book was created as the official record of the city council meetings. Handwritten entries were usually mad by the city clerk in meetings that were held on a regular basis. Special meetings were scheduled as needed. Typical entries contain information about budgeting and finance; city ordinance; business and professional licensing procedures; police activities; and improvements in public service such as street repairs.,Permanent. Retain until administrative need ends,,
13574,Uintah County (Utah). County Clerk,Agenda,undated.,,"These are copies of notices of regular and special public meetings. They may include date\, time\, location of meeting\, and list of items to be discussed.",Retain for 2 year(s),,
25954,Utah County (Utah). County Commission,Minutes index,1852-1897.,Alphabetical by subject.,"These are the minutes of regular\, special\, and emergency meetings of official county committees\, boards\, and task forces. They may also include an official agenda. (See Internal committee records)",,Public,
27504,Davis County (Utah),Minutes,undated.,chronological,"These are the minutes of regular\, special\, and emergency meetings of official county committees\, boards\, and task forces. They may also include an official agenda. (See Internal committee records)",Retain permanently,Public,
28383,Davis County (Utah). Planning Commission,Planning Department Minutes,1938 -,Chronological by date,"These are the minutes of regular\, special\, and emergency meetings of official county committees\, boards\, and task forces. They may also include an official agenda. (See Internal committee records)",Retain permanently,Public,
458,Legislature,Committee records,1923; 1940-1979.,Alphanumerical.,"Agenda\, minutes\, correspondence\, reports\, and other records of the various committees. Includes records of joint committees and subcommittees; may also include records of individual chamber standing committees\, interim committees\, and Legislative Research committees or task forces. Includes appropriations\, education\, higher education\, legislative operations (legislative offices building issues)\, public safety and transportation\, etc.,Records created by an official committee or board\, including advisory committees\, relating to executive establishment\, organization\, membership\, and policy. Includes agenda\, meeting minutes\, final reports\, and related records documenting the accomplishments of official boards and committees. May include audio and video recording.",,Public,1 microfilm reel
524,Treasurer,Depository board records,1923-1970.,Alphanumerical,This series contains minutes and records from the Depository Board.,,Public,
632,Public Service Commission,General orders and amendments,1917-1963.,Alphabetical,These records consist of general orders from the Public Service Commission. The orders document the activities and decisions of the Public Service Commission.,,Public,2 microfilm reels
1767,Department of Environmental Quality. Division of Air Quality,Air Quality Board administrative records,i 1982-,Chronological by year.,"These are records of members of the Air Committee and of their activities. Included in these records are resumes of board members\, routine requests for information\, and appointment letters to the members which advise them of the appointment\, duties\, and responsibilities of the position. Also included is financial documentation for members who request per diem reimbursements.",Permanent. Retain for 4 year(s),Public,
1958,State Library Division,Library Services Construction Act advisory council minutes,1987-1998.,Chronological,"These minutes document the meetings\, actions and recommendations of the LSCA advisory council. The 11 member council is composed of appointed librarians and users representing diverse interests\, geographical locations\, and minority points-of-view. The council meets three times each year and reviews all grant proposals submitted by Utah public libraries for literacy programs\, improvements for libraries with inadequate services\, institutional advancements\, library constructions\, and major urban resource librarianships (MURL).",Permanent. Retain for 20 year(s),Public,
2820,State Records Committee,Quarterly meeting files,1985-1992.,Chronological.,"These files consist of minutes of meetings (compiled from notes and audio cassettes) agendas\, sign-in sheets\, and related correspondence and materials. These records document the activities of the State Records Committee as created under UCA 63-2-501(1994). These records document the records retention approval activities of the committee as authorized under UCA 63-2-502(1)(a thru b)(1994). These records are created by the State Records Committee during their quarterly meetings to ""review and approve retention and disposal of records;"" UCA 63-2-502(1)(a)(1994).",Permanent. Retain for 1 year(s) after approval of minutes,Public,
3027,Governor's Office of Planning and Budget,Pacific inter-agency committee minutes,1967-1969.,Alphanumerical,"Records created by an official committee or board\, including advisory committees\, relating to executive establishment\, organization\, membership\, and policy. Includes agenda\, meeting minutes\, final reports\, and related records documenting the accomplishments of official boards and committees. May include audio and video recording.",,Public,
5405,Department of Corrections. Inspector General's Office,Inspector General's Council files,1989-2015.,"Alphabetical by subject, thereunder chronological","Records created by a committee or conference\, including advisory committees\, relating to executive establishment\, organization\, membership\, and policy. Includes agenda\, meeting minutes\, final reports\, and related records documenting the accomplishments of official boards and committees. May include audio and video recordings if minutes are not taken.",Permanent. Retain for 3 year(s),Public,
6825,Industrial Commission,Division staff minutes,1983-1994.,Chronological,These files document the administrative minutes of the division staff meetings. Included are administrative decisions and abstracts of subjects discussed in the meetings. This series is now part of Series 1286 - Administrative Records.,,Public,
9936,Department of Human Resource Management,Executive Job Evaluation Committee grievance files,1989-1993.,chronological,"The Executive Job Evaluation Committee (EJEC) is a panel of department directors appointed by the director of the Department of Human Resource Management to hear appeals of position classification assignments filed by state employees. The committee was established in accordance with UCA_67-19-31 (1991). The committee hearings are audio recorded. Minutes of the hearings include nature of grievance\, employee name and title\, original analyst's recommendation\, and committee decision. This committe was disbanded in 1993. These are the only records that document the function and activities of this committee.",,Public,
10313,Utah Commission for Women and Families,Commission meeting records,1964-2005.,Chronological meeting date,"These are records created by the Commission on Women and Families.The Commission was originally established to advise and confer with the governor and state agencies in Utah on issues concerning the status of women. Its mission was broadened in 1990 to include the families as a whole. The Commission was created and governed by UCA 63-47 (1999). The Commission deals with a variety of issues including education\, employment\, welfare reform\, legislation\, child care\, aging\, teen pregnancy\, rape\, equal rights\, family services\, housing\, and abortion. It also serves as a contact and coordinating group to analyze state and local programs to determine if they adequately serve women\, and to protect the rights of all people in Utah. Information includes,committee minutes\, activities\, and accomplishments of each meeting. The information serves to provide some history of the Commission and its activities.",,Public,
11909,Governor's Office of Planning and Budget,Economic and physical development group records,1975-1977.,none,"Records include minutes of meetings\, meeting agendas\, memoranda\, correspondence\, draft copies of suggested policies\, proposed statements\, reports\, and handwritten notes.",,Public,1 microfilm reel
12010,Department of Human Services.$bDivision of Services for People with Disabilities,Board committee and conference records,1980-2009.,Alphabetical by subject,"Records created by a committee or conference\, including advisory committee's relating to executive establishment\, organization\, membership\, and policy. Includes agenda\, meeting minutes\, final reports\, and related records documenting the accomplishments of official boards and committees. In 2009\, the Utah Legislature discontinued all Human Services boards and committees. This series was no longer needed.",,Public,
12011,Department of Human Services.$bDivision of Services for People with Disabilities,Staff retreat records,1985-2004.,Alphabetical by subject,"Records created by a committee or conference\, including advisory committee's relating to executive establishment\, organization\, membership\, and policy. Includes agenda\, meeting minutes\, final reports\, and related records documenting the accomplishments of official boards and committees.",Permanent. Retain for 1 year(s),Public,
12019,Department of Human Services.$bDivision of Services for People with Disabilities,Human rights committee records,1985-2009.,Alphabetical by subject,"Records created by a committee or conference\, including advisory committee's relating to executive establishment\, organization\, membership\, and policy. Includes agenda\, meeting minutes\, final reports\, and related records documenting the accomplishments of official boards and committees. In 2009\, the Utah State Legislature discontinued Human Services boards and committees. This series was no longer needed.",,Public,
12880,Secretary of State,Bipartisan election committee records,1968-1973.,Chronological,Secretary of State Clyde Miller organized this committee in 1968 to study matters and consider revisions in Utah election law. This series contains the minutes of the committee's meetings and some correspondence.,,Public,
12991,Board of Education. Office of Education. Division of Business and Operations,School Fee Waivers Task Force administrative records,1992-2015.,Chronological,"In 1992\, a task force on school fee waivers was organized to investigate the issue of school fees and fee waivers for students who are impecunious. The task force was organized in response to school districts' expressed financial difficulty following a judicial order on October 15\, 1992 that school districts must grant fee waivers to poor students. The records for this task force are maintained in a three-ring binder and include minutes\, agenda\, correspondence (primarily with school districts)\, and miscellaneous reference material.",Permanent. Retain for 3 year(s) after final action,Public,
14104,Governor's Office. Emergency Relief Administration,Governor's Emergency Drought Relief Committee records,1934-1937.,"By document type, thereunder chronological.","These reels contain the Governor's Emergency Drought Relief Committee minutes\, statistics\, expenditures\, lists of approved projects\, and lists of rejected projects. The minutes list the projects discussed during the meetings and the location\, type\, estimated cost\, and approval status of each project. The statistics list the percentage of net encumbrances classified according to sources of funds and the type of work projects. The weekly time book is a ledger with amounts given to those working on the projects. Projects data describe the project and gives the location\, application date\, requested funds\, granted funds\, action date\, completion date\, and costs. Also included are lists of approved and rejected projects\, summary of projects\, and recapitulations of rejected and approved projects.,Records created by an official committee or board\, including advisory committees\, relating to executive establishment\, organization\, membership\, and policy. Includes agenda\, meeting minutes\, final reports\, and related records documenting the accomplishments of official boards and committees. May include audio and video recording.",,Public,3 microfilm reels
14796,Department of Community and Culture. Division of Business and Economic Development. Business Development Program,Biomedical Industry Council minutes,1990-2005.,Chronological,"These minutes\, agenda\, and related documents of the quarterly meetings of the Biomedical Industry Council document the council\, its conclusions\, and recommendations. Information includes names of persons present\, dates of meetings\, items considered\, and decisions or conclusions reached.",Permanent. Retain for 5 year(s),Public,
14804,Department of Community and Culture. Division of Business and Economic Development. Business Development Program,Hill Air Force Base Easement Advisory Committee minutes,1994-2005.,Chronological,"These minutes\, agenda\, and related documents of the monthly meetings of the Hill Air Force Base Easement Advisory Committee document the committee and its conclusions or recommendations. Information includes names of persons present\, dates of meetings\, items considered\, and decisions or conclusions reached.",Permanent. Retain for 5 year(s),Public,
30576,Sevier County (Utah). County Commission,Commission meeting supplementary materials,1900-1904.,"Arranged by topic, thereunder chronological by filing date.","This series contains supplementary materials that would have been presented to the Sevier County Commission during business meetings for review and approval. Records can include requests for payment\, citizen petitions\, letters and reports of county agencies.",Retain permanently,Public,
30288,Department of Natural Resources. Division of Provo-Jordan River Parkway Authority,Provo-Jordan River Parkway Foundation records,1979-1982.,Chronological.,"These records are the founding and operational documents of the Provo-Jordan River Parkway Foundation\, a non-profit organization that assumed management of the Jordan River Parkway after the Provo-Jordan River Parkway Authority. Records may include meeting minutes\, bylaws\, tax exempt status\, and other related information.",Retain permanently,Public,
30320,Provo (Utah),Minutes of the Board of Adjustment,1926-1934.,Chronological by meeting date.,"These records document the approved minutes of the Board of Adjustments and contain the substance of all matters proposed\, discussed\, or decided\, and any votes taken by the board.",Retain permanently,Public,0.35 cubic foot
30383,Bluffdale (Utah),Redevelopment Agency project files,1999-,Chronological by project date.,"Record document the procedures taken by the Bluffdale Redevelopment Agency to see through project area improvements. Records include project plans\, budgets\, project area maps\, site plan analysis\, meeting minutes and agendas\, public notices\, participant lists\, and related correspondence and memos.",,Public,4.00 cubic feet
30523,Morgan County School District (Utah),Board meeting agendas,1950-1962,Chronological by meeting date.,"Approved minutes of an open meeting are the official record of the meeting of a public body. Contained in or with the minutes shall be the substance of all matters proposed\, discussed\, or decided\, and votes taken (Utah Code 52-4-203(2014)). This retention schedule includes agendas\, notices\, any public materials distributed or presented during the meeting\, as well as meeting packets or other documents in final form distributed to body members prior to or during the meeting in order to provide context for matters proposed\, discussed\, or decided. May include public and non-public materials.",,Public,0.20 cubic foot
30585,Fairfield (Utah),Planning Commission Minutes,2004-,Chronological by meeting date.,"These records document the activities of the Fairfield Planning Commission; records include who was present at the meetings\, where and when the meetings took place\, substance of what was discussed and decisions of the commission.",Retain permanently,Public,
30841,Department of Health and Human Services. Executive Medical Director. Center for Medical Cannabis.,Public meeting records,2018-,Database.,"The Center for Medical Cannabis (CMC) mandates are outlined in Utah Code 26B-1-420 (2023)\, 26B-4-2 (2023)\, 26B-1-421 and Utah Code 58-37. The mandates include historical records created by the CMC\, such as public meeting documents.",Retain permanently,Public,
30172,Weber County (Utah). County Attorney,Robert L. Newey files,1974-1990.,Roughly chronological by case time period.,"These case files document the investigation and prosecution of significant criminal cases referred to a prosecutor's office. These are cases involving corruption of public officials\, cases attracting such publicity that precedents are set\, and/or laws are changed\, written\, or rewritten\, capital punishment cases\, or cases wherein there is historic interest in the individuals involved.",,Public,0.55 cubic foot
4231,Attorney General's Office,Felony criminal case files,1911-2023.,Numerical by case number.,"These files document felony criminal investigations and prosecutions by staff attorneys in the Criminal Justice Division and Children's Justice Division. Staff attorneys are responsible for investigating criminal complaints filed with these offices. Information includes police reports\, memoranda\, correspondence\, depositions\, interviews\, court documents\, attorney's research notes\, and evidentiary documentation.",Permanent. Retain for 30 year(s) after case is closed,Protected,
30543,State Prison,Copies of court transcripts,1924-2008.,Alphabetical by surname.,"These are copies of court transcripts which were transferred to State Archives with a number of other records in 2022. *** Third District Court (Salt Lake County)\, 1924. The State of Utah\, Plaintiff\, vs William Farr\, Defendant. *** Fifth District Court (Beaver County)\, 1999-2000. Case No. 991500129 FS: State of Utah\, Plaintiff\, vs. Tony-Alexander: Hamilton\, Defendant. Joseph M. Liddell\, reporter. *** Fifth District Court (Beaver County)\, 2007-2008. Appellate #20090300 CA\, Original #20080745-S.C.\, D.C. #070500076: Tony-Alexander: Hamilton\, Petitioner/Appellant vs A. (Chuck) Bigelow; (Warden) at the prison in Gunnison\, of the Utah-State\, Respondent/Appellee. Also: Motion to Disqualify Judge and Certificate of Good Faith (Judge Kay L. McIff); Motion to Appoint Special Prosecutor. *** Seventh District Court (Carbon County)\, 1924. State of Utah\, Plaintiff\, vs Ed. McGowan\, Defendant.",Retain permanently,Public,0.20 cubic foot
30787,Grand County (Utah),Justice docket books,1898-1959.,Chronological by filing date.,"This series contains bound volumes maintained by the justice courts of Grand County\, including the Moab No. 2 precinct and Thompson precinct. The records document cases heard before the county justice court. Dockets typically contains information such as the name of the parties involved in each case\, the date of the case\, a summary of the charges\, a summary of the proceedings\, the decision on the case\, and the consequences imposed\, if any. The earliest records were handwritten and most contain an index compiled by the record-keeper at the front of the ledger. Common charges include operating a business without license\, assault and battery\, disturbing the peace\, and property damage.",Retain permanently,Public,
26054,Grand County (Utah). Council,Council minutes indexes,1954-,Alphabetical by subject,"These are the minutes of regular\, special\, and emergency meetings of official county committees\, boards\, and task forces. They may also include an official agenda. (See Internal committee records)",Permanent. Retain until administrative need ends,Public,2 microfilm reels
83883,Grand County (Utah). Council,Minutes,1890-,Chronological by date of meeting.,"These minute books record the actions of the governing body of the county. The council (until 1993\, the county commission\, or in the territorial period\, the county court) was authorized to manage all county business and property. This included auditing all claims against the county. The members authorized salaries and the purchase of supplies and services. They levied property taxes for county purposes and served as a board of equalization. The members created election precincts\, road districts\, and school districts and appointed superintendents of such districts. They also appointed other county officials (e.g. board of teacher examiners\, quarantine physician\, game commissioner\, bee inspector\, fruit tree inspector\, sheep inspector) and set the salaries of each. The court located sites and oversaw the,Approved minutes of an open meeting are the official record of the meeting of a public body. Contained in or with the minutes shall be the substance of all matters proposed\, discussed or decided and votes taken (Utah Code 52-4-203(2014)). This includes the agenda\, notices\, and any public materials distributed at the meeting.",Retain permanently,Public,13 microfilm reels
30819,Grand County (Utah). Assessor.,Tax payer statements,1913.,Numerical,"This series contains a collection of tax payer statements filled out and returned to the Grand County Assessor. This series of tax payer statements are bound together and represent property in school district number two. Information in the statements includes\, the name of tax payer\, his address a description of real estate\, live stock and personal property. Statements also include an extract from the compiled laws of Utah from 1907 stating that the county assessor ""may require from any person a statement under oath setting forth specially all the real and person property owned by such person or in his possession or under his control at twelve o'clock m. on the first day of January""",Retain permanently,Public,
30789,Grand County (Utah). County Sheriff,Fee book,1896-1940.,Chronological by service date.,"This series contains books used to record services the sheriff's office performed in various civil court cases and for which the sheriff charged a fee. The most common services included serving summons\, executions\, and garnishments. There were also charges for such things as mileage\, posting notices\, and conducting sales of property.",,Public,
25222,Grand County (Utah). County Commission,Publications,1968-,Chronological by year.,"These are pamphlets\, leaflets\, studies\, proposals and similar material printed by or for Grand County or any of its departments\, subdivisions or programs\, and made available to the public\, or the last manuscript report if not published. Holdings include ""Master Plan of Grand County\, Utah"" (1968) and ""A Study of the Recreation Potential of the La Sal Mountains"" (1973).,These are pamphlets\, leaflets\, studies\, proposals and similar material printed by or for the county or any of its departments\, subdivisions or programs\, and made available to the public\, or the last manuscript report if not published.",Permanent. Retain until administrative need ends,Public,0.20 cubic foot
30818,Grand County (Utah),Building permits,1973-,"Chronological by date, thereunder numerical by permit number.","This series contains building permits created by Grand County. The records document construction projects reviewed for compliance with applicable code. Information in the records includes\, but is not limited to\, applicant name\, address\, phone number\, email address\, building address\, contractor information\, receipts for payments\, related construction and engineering documents.",Permanent. Retain until administrative need ends,Public,
1638,Tooele County (Utah). County Clerk,Absent voter registers,1988-2022.,"Chronological, thereunder alphabetical by first letter of surname","These are the official registers of absentee voters in Tooele County. They are used to document registered voters who were unable to vote in person and made to vote absentee. The register includes election and year\, name of absent voter\, address of absent voter\, date ballot mailed\, voting district\, date absent voter application received\, ballot number\, date mailed to absent voter\, and date ballot received.",Retain for 2 year(s),,
1640,Tooele County (Utah). County Clerk,Election files,1966-,"Chronological, thereunder alphabetical by political party or type of election","These files document primary\, general and school elections in Tooele County. They are used to verify elections are held in accordance with state statutes. The files include forms listing official party candidates and delegates\, reports of county officers\, state delegates to party conventions\, and state central committee members\, names of political party officers (Republican and Democratic)\, party primary convention reports (political party\, name of county\, name of candidate\, office and length of term) for printing on the primary election ballot and names of candidates to be printed on November ballot (name\, office\, length of term\, signature of county chair and secretary for political party)\, list of party delegates by district to county convention\,,a letter detailing expenditures for campaign by county committees and lists of applicants for registration agents;tabulation of election returns; abstract of primary election returns by county; list of delegates; copies of official and primary ballots; information of mass meetings; expense of candidates\, lists of registration agents and judges.",Retain for 4 year(s),,
1511,Tooele County (Utah). County Clerk,Project commencement notices files,1989-,Alphabetical by name of construction company,"These files contain project commencement notices. Each original contractor taking a mechanic's lien shall file with the county clerk ""a notice of commencement of the project or improvement with the county clerk for the county or counties where project is located within 30 days after commencement of the project"" (UCA 38-1-27(10)). The county clerk ""shall create and maintain a file for the maintenance of the notices of commencement"" (UCA 28-1-27(11)). The notices include the name and address of the owner of the project or improvement; the name and address of the original contractor; the name and address of the surety providing any payment bond for the project or improvement\, or if none exists\, a statement that a payment bond was not required for the,work being performed; the name of the project; and the address of the project or improvement or drawing sufficient to describe the location of the project or improvement (UCA 38-1027(10)).",Retain for 4 year(s) after end of project or program,,
1552,Tooele County (Utah). County Clerk,Time accounting report,1989-,Chronological,"This is a computer report on the amount of vacation\, sick\, and compensatory time earned. It is used for reference purposes. It includes name of employee\, amount\, vacation\, sick\, compensatory time earned and taken per pay period and year-to-date accrual for each pay period.",Retain for 2 year(s),,
1694,Tooele County (Utah). County Clerk,"Monthly expenditures, encumbrances, and appropriation report",1988-,"Chronological, thereunder numerical by fund and department code","This is a computer financial report of monthly county expenditures with budgeted amounts. It includes account number\, year-to-date annual budget\, total expenditures\, and encumbrances\, appropriation balance\, percent used\, current expenditures\, percent of budget used and department totals.",Retain for 3 year(s),,
1772,Tooele County (Utah). County Clerk,Proof of publication files,ca. 1972-,Chronological,"These files contain forms which serve as evidence of the publication of a document or notice required by law in a local newspaper (UCA 78-25-14). The files include a proof of publication form\, (a copy of the actual newspaper notice\, name of paper\, date published\, and signature and seal of notary public).",Retain for 6 year(s),,
1921,Tooele County (Utah). County Clerk,Cash receipts,1987-,Numerical by receipt number,"These are computer receipts issued for monies received by the clerk's office. They are used for auditing purposes. They include receipt number\, receipt amount\, date\, event code\, fee amount\, agency code\, amount allocated\, yellow copy of receipt\, receipt number\, name of person making payment\, name of deputy giving receipt\, date\, time\, check number\, case number\, event service\, amount\, and total amount.",Retain for 3 year(s),,
3535,Tooele County (Utah). County Clerk,Voter registration applications,1988-,"Chronological by time period, roughly alphabetical by registrant name.","Various forms are used to register all eligible voters\, including absent voter registrations\, in Tooele County. Information on the forms may include voter's name\, address\, birth date\, birth place\, last address where previously registered\, political party (optional)\, date\, signature and sworn statement.",Permanent. Retain until administrative need ends,Public,
5006,Tooele County (Utah). County Clerk,Administrative records,1872-1899.,Alphanumerical,,,,
3537,Tooele County (Utah). County Clerk,Birth reports,1898-1905.,"Chronological by filing date, thereunder alphabetical by name of attending midwife or physician, thereunder chronological by birth date.","These are report forms completed by midwives\, doctors\, and nurses attending births. In 1898\, all ""physicians and professional midwives"" were required to ""keep a register of each birth at which times they assist professionally"" (Utah Rev._Stat._57:2029_(1898)). These forms are certified copies of their registers and were required to be to filed quarterly with the county clerk (Utah Rev._Stat._57:2032_(1898)). Each form reports ten births for the previous three months. They were used by the county clerk to register births occurring in Tooele County in the official ""Register of Births."" These forms include the name of the attending physician\, midwife\, or nurse\, number of birth\, sex\, color\, race\, date of birth\, place of birth\, parents',names and residence\, name of informant\, date of report for previous three months\, signature\, address\, and date filed with the clerk and date entered in book. In 1905\, the responsibility of registering births was given to the Division of Vital Statistics in the Health Department.",,Public,0.20 cubic foot
3270,Tooele County (Utah). County Clerk,Election district maps,1978-,None,"These blueprint county maps are used to illustrate election districts and for reference purposes. The maps include roads\, streams\, mountains\, cities and towns and have had the boundaries of the voting districts added.",Retain until superseded,,
3338,Tooele County (Utah). County Clerk,Cigarette bonds,1923-1930.,None,"These are bonds for persons licensed to sell cigarettes or cigarette papers. In 1923\, the ""Licensing and Sale of Cigarettes Act"" repealed cigarette prohibition and replaced it with strict licensing provisions. ""No permit shall be issued until the applicant therefor [sic] shall have filed with the city recorder\, or clerk of the body issuing said permit\, a bond approved by the board of county commissioners ._._._\, which said bond shall be to the city\, town\, or county issuing such permit\, for the benefit of all parties interested\, and shall be in the amount of $500 and conditioned upon the faithful observances of all the provisions of this Act"" (Laws of Utah 52-1 (1923)). In 1930\, the law was amended having these bonds filed with the State Tax Commission,and not the city recorder or county clerk. These files include copies of the cigarette permit (contains the name of the company or individual\, address\, place of business\, date signed\, and the date of expiration of the permit) and the bond.",Permanent. Retain for 3 year(s) after final action,Public,
3364,Tooele County (Utah). Clerk of the County Court,Register of Officers,"1883-1892, 1910-",Roughly chronological by date of election or appointment.,"This register contains a listing of all elected and appointed Tooele county officials. It is used for reference purposes. It includes name of elected or appointed official\, residence\, office\, date of election or appointment\, date of qualification\, dates term begins and expires\, amount of bond\, name of sureties and remarks (usually date of resignation or date of death).",Retain permanently,Public,
2816,Tooele County (Utah). County Clerk,License book,1909-1950; 1960-,Chronological,"This is a record of all business licenses issued by Tooele County. Prior to 1950\, all business licenses (e.g. pool halls\, hotels\, restaurants\, peddlers) were issued by the county clerk. After 1960\, the book was divided into the following three categories: beer or brown bag sales; cabaret licenses (1977-1984); and games of skill (1962-1965). After 1984\, it only contained beer and brown bag sale licenses. It is used to document the application and issuance of licenses. The book includes the name of person being licensed\, type of license\, expiration date\, license fee\, and any necessary remarks (usually location of establishment). After 1960\, it also included the license number and date of payment.",Retain permanently,Public,
26175,Tooele County (Utah). County Clerk,Election registers,1932-,Chronologically by election year and thereunder numerically by district number or poll or precinct number.,"The Tooele County clerk kept certified copies of election registers for the county. They document persons registered to vote and indicate who voted in general\, municipal and school board elections. The registers include district number\, poll or precinct number\, city\, county\, election type\, and date. Surviving registers include those for the general elections of 1932 and 1936; the municipal elections of 1933\, 1935\, and 1937; and the school board elections of 1938 and 1939.",Permanent. Retain until administrative need ends,Public,
28581,Tooele County (Utah). County Clerk,Birth certificates,1911-1969.,Chronological by birth date.,"These certificates document all live births in the State of Utah in compliance with UCA 26-2-5 (1995). In 1905\, a state registry system of vital statistics was established at the State Health Department with local registrars. All certificates created prior to 1905 are only maintained at the local level and prior to 1978 some local registrars may not have reported all births to the State Health Department. Since 1978\, all certificates maintained at the local level are duplicate certificates maintained by the State Health Department. The information recorded includes the child's name\, place of birth\, date of birth\, sex\, and if child part of multiple birth; the parents' name\, race\, age\, birthplace\, occupation\, and marital status; a record of children previously born to the mother; the length of the pregnancy; the child's weight and length at birth; the date of the serological test; and a description of any congenital malformations or birth injuries.,These certificates document all live births in the State of Utah in compliance with UCA 26-2-5 (2008). In 1905\, a state registry system of vital statistics was established at the State Health Department with local registrars. All certificates created prior to 1905 are only maintained at the local level and prior to 1978 some local registrars may not have reported all births to the State Health Department. Since 1978\, all certificates maintained at the local level are duplicate certificates maintained by the State Health Department. The information recorded includes the child's name\, place of birth\, date of birth\, sex\, and if child part of multiple birth; the parents' name\, race\, age\, birthplace\, occupation\, and marital status; a record of children previously born to the mother; the length of the pregnancy; the child's weight and length at birth; the date of the serological test; and a description of any congenital malformations or birth injuries.",Permanent. Retain until administrative need ends,Exempt,1.40 cubic feet
28592,Tooele County (Utah). County Clerk,Grantsville townsite filing records,1883.,Chronological by date of document.,This series contains correspondence and a list of expenses related to the filing of Grantsville townsite under the federal Townsite act.,,,
6026,Tooele County (Utah). County Recorder,Abstracts records,i 1856-1989.,"Numerical by book number, thereunder by page number","The county recorder creates abstracts that contain the history of property ownership by providing a true chain of title by geographical location. They contain the date and character of instrument\, book and page number where instrument was recorded\, entry number of instrument\, and legal description.",,,1 microfilm reel
6161,Tooele County (Utah). County Recorder,Mortgage Records and Indexes,1875-,chronological.,Mortgages are recorded with the county recorder to show a property title as security on a loan. Information includes entry number; date of mortgage; names of mortgagor and mortgagee; amount of mortgage; legal description of property; terms of mortgage; and signature of mortgagor; certification of notary public; date recorded; and signature of county recorder.,Retain permanently,,8 microfilm reels
17495,Tooele County (Utah). County Recorder,Township index,ca. 1880-,Numerical by township and range,"This book serves an index to the abstract book. It is arranged by township and range and indicates the book and page where land transfer is abstracted. It includes township and range number\, abstract book and page number.",Retain permanently,Public,
11764,Tooele County (Utah). County Recorder,Federal tax lien index,1949-,Numerical by entry number.,"This books indexes federal tax liens. The index contains name and residence of taxpayer named in the notice\, collector's serial number\, date and hour of filing\, the amount of lien with interest\, penalties\, and costs\, and date of release of lien (UCA 38-6-2 (1995)). The county recorder is also required to index the certificate of discharge (UCA 38-6-3 (1995)).",Retain permanently,Public,
24562,Tooele County (Utah). County Recorder,Mining claims abstracts,1891-1978.,"By mining claim, thereunder chronological.","As the agent responsible for recording documents pertaining to mining claims\, the Tooele County recorder created mining claims abstracts. An abstract is a chronological list of recorded documents relating to a particular claim. These documents might include the notice of location which established original right to the claim\, affidavits showing proof of labor required to maintain the claim\, and deeds or other documents affecting ownership. Each abstract is headed with the name of the claim and the district in which it was located. Each subsequent entry identifies the kind of document\, when and where it was recorded\, and names the grantee (buyer) and grantor (seller).",,Public,4 microfilm reels
24177,Tooele County (Utah). County Recorder,Mining abstracts index,1891-1978.,"By abstract book referenced, thereunder alphabetical by first letter of the claim name.","As the agent responsible for recording documents relating to mining claims\, the Tooele County recorder created abstracts for all claims. An abstract is a chronological list of recorded documents relating to a particular mining claim. The recorder also created an alphabetical index to provide access to these abstracts. For each claim\, the index indicates the book and page number in the abstract books where the county recorder began keeping the abstract record. The index also indicates the mining district in which each claim was located.",,Public,1 microfilm reel
24174,Tooele County (Utah). County Recorder,General mining index,1869-1978.,"Chronological with volume entries alphabetical by first letter of claim name, thereunder chronological.","The Tooele County recorder created a general index to mining related documents. This index not only provides reference to notices of location (claims) and mining deeds\, but also to mineral certificates\, bonds\, mortgages\, agreements\, notices of sale\, powers of attorney\, mining district by-laws\, patents\, etc. The first index (Mining Index Book A) provides only the name of a claim and the book and page number where a document was recorded. Thereafter\, the index books also identify the type of document and the mining district in which the relevant claim was located. Beginning with Book K the date filed is also included. Entries made after 1955 include the county recorder's entry number.",,Public,4 microfilm reels
28284,Tooele County (Utah). County Recorder,Military Discharges,1986-,Numerical,"These are legal instruments recorded by the Tooele county recorder concerning all ""mortgages\, deeds of trust\, liens\, and all other instruments in the nature of an encumbrance upon real estate"" (UCA 17-21-6(1)(d\,e) (2003)). These are indexes concerning mortgagors and mortgagees.",Permanent. Retain until administrative need ends,,
30150,Tooele County (Utah). County Sheriff,Sheriff's Fee Books,1896-1967,Chronological by service date.,"These records document the organization and reorganization of governmental entities. Information includes history\, functional information\, geographical boundaries\, organizational files and related records.",,Public,5.50 cubic feet
5143,Tooele County (Utah). County Council,Bid proposals,1986-,Chronological,"These are proposals submitted by private vendors in response to bid requests made by the county commissioners. They are used to make decisions on purchasing equipment or adopting new systems. The proposals usually include the name\, address\, and phone number of company submitting the proposal; the proposal; advantages over other similar equipment or programs; costs; and estimates of conversion costs and time.",Retain for 2 year(s) after final action,,
26441,Tooele County (Utah).$bCounty Commission,Tooele County relief files,1932-1935.,Alphabetically by document types,"These files include various documents that relate to Utah Emergency Relief Administration activities in Tooele County. These include lists of recipients\, family 'face sheets' (census type information)\, information about projects\, disbursement orders\, and correspondence.",,Public,
26158,Tooele County (Utah). County Council,Records of business transacted,1867-1888.,Chronological by meeting date.,This series contains records from the Tooele County Court (precursor to the Tooele County Commission). Files include minute entries from the court as well as a variety of documents pertaining to business conducted by the court at individual meetings.,,Public,0.20 cubic foot
26038,Tooele County (Utah). County Council,Correspondence,1897-,Chronological by date.,"Business-related correspondence which provide unique information about agency functions\, policies\, procedures\, or programs. The records document material discussions and decisions made regarding all agency interests\, and may originate on paper\, electronic mail\, or other media. This correspondence is filed separately from program and project case files.",Permanent. Retain until administrative need ends,Public,
5424,Tooele County (Utah). County Auditor,Time cards,ca. 1978-,"Chronological, thereunder alphabetical by employee name","These cards document the hours worked by county employees. They are used to pay employees. The cards include employee's name and social security number\, date\, number of hours worked and leave taken\, total hours\, signature of employee\, and signature of department head.",Retain for 3 year(s),,
29816,Tooele County (Utah). County Auditor,Tooele County Abatement Records,2000-,Chronological by year.,"These records are used for granting exemption of property taxes for specific conditions. Information includes parcels owned\, the abatement amount\, and status.",Permanent. Retain for 30 year(s),Public,
29451,Tooele County (Utah). County Auditor,Budget,2009-,none,"These records are used to document the intended appropriation of funds. Information may include budget requests\, proposals\, and reports documenting the status of appropriations.",Retain until administrative need ends,,
6563,Tooele County (Utah). Department of Health,Family planning client case files,1976-,Alphabetical by patient's surname,"These files document services provided to individuals enrolled in the family planning program funded by federal grant funds under Section 1001 of the Public Health Act. The purpose of the grant is to provide educational\, comprehensive medical\, and social services necessary to aid families\, particularly low income families\, in determining the number and spacing of their children. These files include a physical examination form\, a record of client visits\, progress notes\, financial form\, signed consent forms\, contraceptive method authorization forms\, and laboratory test results.",Retain for 4 year(s) after separation,Private,
13459,Tooele County (Utah). Department of Health,Water bacteriological analyses results,1970-,Alphabetical by water system,"These are the results of tests of water sources such as wells to ensure that the water meets all health standards. These tests are authorized by UCA 26A-1-114(2)(d)_(1992). These test results include county name\, water supply source\, the date sample was collected\, lab number where tested\, individual's name collecting the sample\, and the test results.",Retain for 4 year(s),Public,
12242,Tooele County (Utah). Department of Health,Kindergarten child health physical exam records,1983-,"Chronological, thereunder alphabetical by name","Records of health physicals offered throughout the year and provided to any kindergarten children\, used to identify developmental delays. The records include a patient history\, physical exam\, and development assessments.",Retain for 11 year(s),Private,
25312,Tooele County (Utah). Department of Health,School nursing records,1994-,"Alphabetical by school, thereunder chronological by year","These records document school nursing services provided to each school within the Tooele County School District. They include school logs\, health care plans\, vision screening records\, scoliosis screening records\, tuberculosis screening records\, completed school nursing forms\, and nurses notes.",Retain for 9 year(s),Private,
26442,Tooele County (Utah). County Assessor,Sheep herder's receipts,1920-1940.,Chronological,"When out of county owners brought sheep into Tooele County to graze they were assessed a tax. These are carbon copies of receipts or ?herder?s certificates and certificates of assessment.? They provide details about the sheep\, their owners\, and the amount of assessment. They describe brands and marks\, assessed value\, give the exact number of sheep\, and state the dates they were brought into and removed from Tooele County. They provide owners? names and place of residence.",,Public,
1422,Tooele County (Utah). Probate Court,Record books,i 1859-1892.,None,"Docket books\, minute book\, and record book covering civil (including divorce)\, criminal\, and probate matters. Civil and criminal cases are confined to the early years when probate courts assumed jurisdiction over those matters as well as over estates and guardianships. Docket books log actions taken in individual cases; the minute book discusses actions in one or more cases on a given date; the record book records copies of documents filed in a given case.",,,3 microfilm reels
25311,Tooele County (Utah). Department of Health,Families Agencies Communities Together patient records,1999-,Alphabetical by name,"These records are patient charts for Families Agencies Communities Together (FACT)program. They are used to assess the family's health and to provide appropriate referrals to other community services. They include nurses notes regarding families enrolled in the program\, demographics on enrolled families\, consent to participate in program information\, patient charts\, referral to other agency information\, and nursing care plans.",Retain for 7 year(s),Private,
26452,Tooele County (Utah). County Assessor,Taxpayer's statements,1895-1897.,Chronological by year and thereunder alphabetical by surname,"Based on section 2023 . 16\, Laws of 1890\, every taxpayer was required to provide to the assessor a written statement of all taxable property he owned. These statements were filled out on printed forms. Information included both real estate and personal property including livestock\, money\, machinery\, and other valuables. All surviving statements are for Grantsville.",,Public,
3999,Tooele County (Utah). Board of Education,Financial records,1972-,Alphanumerical,,Retain permanently,,
28475,Tooele County (Utah). Board of Education,Tooele County Recreation Commission minutes,1945-1946.,Chronological by meeting date.,"These are the minutes of regular\, special\, and emergency meetings of official municipal committees\, boards\, and task forces. UCA 52-4-7(1) (2009) requires that written minutes be kept of all open meetings. These minutes shall include: ""the date\, time and place of the meeting; the names of members present and absent; the substance of all matters proposed\, discussed\, or decided\, and a record\, by individual member\, of votes taken; the names of all citizens who appeared and the substance in brief of their testimony; and any other information that any member requests be entered in the minutes."" Minutes are also required to be kept for all closed meetings in accordance with UCA 52-4-7(2) (2010) and to include: ""the date\, time and place of the meeting; the names of all others present except when such disclosure would infringe on the confidence necessary to fulfill the original purpose of closing the meeting."" They may also include an official agenda. (See also Internal committee records).",,Public,
1504,Tooele County (Utah). County Clerk,Bid files,1976-,Chronological,"These files document the county's bid process. They are used to select appropriate bids for goods or services. They include notices to bidders\, specifications\, quotations\, notices of sale ofsurplus property\, brochures\, flyers\, and notices of award.",Retain for 4 year(s),,
1538,Tooele County (Utah). County Clerk,Purchasing office supply files,1989-,Chronological,"These files document the purchase of office supplies for Tooele County. It is used for auditing purposes. The files include register tapes\, office supply expense sheet (containing name of department\, month\, year\, purchase order number\, account number\, requisition date\, amount\, whether final or total amount for purchase order\, account number\, and total amount)\, master purchase order\, office supply requisition form (containing date requisitioned\, item number\, quantity\, description\, unit cost\, total cost)\, State of Utah Central Stores receipt\, and state interdepartmental transfer sheet (contains organization number\, account number\, quantity unit packages\, description\, unit cost\, total cost)\, and expenditure detail report from Central Stores.",Retain for 4 year(s),,
1771,Tooele County (Utah). County Clerk,Resolutions,1938-,Chronological,"These are formal statements of decisions or expressions of opinion adopted by the county commission. They perform the same function as an ordinance. The county clerk is required to ""make full entries of all [county commission] resolutions"" (UCA 17-5-10). The most commonly adopted resolutions include the following: adoption of county budgets\, sale of industrial revenue bonds\, and creation of special improvement districts.",Retain permanently,Public,
1801,Tooele County (Utah). County Clerk,Oath Record,i 1887-1896.,Chronological by recording date.,"These records are the official oaths of persons elected or appointed to county positions. They are used to verify that oaths are given in accordance with the Utah State Constitution (Art. IV\, Sec. 10). Before entering into the duties of all elected and appointed officials ""shall take and subscribe to a specified oath or affirmation."" All oaths and bonds for county officials ""shall be filed with the county clerk\, except for the county clerk which shall be filed with the county treasurer"" (UCA 52-1-3 (1995)).",,Public,1 microfilm reel
1909,Tooele County (Utah). County Clerk,Administrative subject files,i 1970-,Alphabetical by subject,"These files are the clerk's administrative subject files. They are used for references purposes and to support the daily activities of the office. They concern various issues of importance to Tooele County including the vitro tailings\, livestock\, and committees. The files includes correspondence\, copies of petitions\, copies of contracts\, copies of ordinances\, copies of resolutions\, copies of surveys\, copies of brochures for federal programs\, copies of proposed legislation\, information on professional organizations\, and preliminary budget information.",Retain for 4 year(s),,
3290,Tooele County (Utah). County Clerk,Blueprints,ca. 1970-,None,"These are copies of blueprint drawings and maps of county buildings and roads. They are used for reference purposes. They include maps of the county hospital\, county roads\, and the Tooele City Building.",Retain for 1 year(s) after end of project or program,,
26176,Tooele County (Utah). County Clerk,Election and voting records,1878-,Alphabetically by subject category and thereunder chronologically by election year.,"This series consists of various records documenting voter registration\, voting\, and tallying votes in Tooele County elections. The records largely concern voting precincts in Grantsville\, Ophir\, and Rush Valley. They include lists of certified elected officials\, 1907; election returns\, 1880\, 1888\, 1918; election tallies\, 1878-1881; election judges' oaths\, 1878-1880; poll lists\, 1878-1882; voter registration lists\, 1878-1895; registry lists\, 1878-1895; talley sheets\, 1895; voter lists\, 1879; and voter oaths\, 1878-1895. These oaths indicate that the voter is not a polygamist or is no longer preaching polygamy. They include the official ballots cast in Lincoln voting district five for the 1904 general election (Theodore Roosevelt vs Alton B. Parker).",Permanent. Retain until administrative need ends,Public,
26380,Tooele County (Utah). Clerk of the County Court,Official bonds,"1880-1886, 1895-1905, 1958-1963.",Chronological by date of bond.,"These records are the official oaths of persons elected or appointed to county positions. They are used to verify that oaths are given in accordance with the Utah State Constitution (Art. IV\, Sec. 10). Before entering into the duties of all elected and appointed officials ""shall take and subscribe to a specified oath or affirmation."" All oaths and bonds for county officials ""shall be filed with the county clerk\, except for the county clerk which shall be filed with the county treasurer"" (UCA 52-1-3 (1995)).",,Public,
28520,Tooele County (Utah). County Clerk,Incorporation record books,1871-1961.,Chronological by filing date.,"This series contains books used to record the creation of corporations in Tooele County. The books include copies of such incorporation documents as articles of incorporation\, bylaws\, officers' bonds or oaths\, and the filing date with the signature of the county clerk.",,Public,
6080,Tooele County (Utah). County Recorder,Deeds,1852-1955.,"chronological by volume, thereunder roughly chronological by document filing date.","These are recorded copies of various types of deeds registered with the county recorder that show land ownership. Types of deeds may be sheriff\, administrator\, quit claim\, guardian\, probate\, mayor\, and trust deeds. Information recorded includes entry number; date of deed; names of grantor and grantee\, legal description of property; consideration given for the property; signatures; and date recorded. When the Utah territorial legislature established regulations for the transfer and possession of real estate\, they determined that a deed must be recorded by the county recorder for every transfer of property (Laws of Utah\, 1852. p. 66-67). Early Tooele County deed books document the transfer of both land and mineral rights\, however because of extensive mining in Tooele County\, deeds relating to mining claims dominate Tooele County deed books through the first three decades of the territorial period. Early books contain numerous deeds involving P. Edward Connor. Connor\, commander of federal,troops and mining entrepreneur\, has sometimes been called ""father of Utah mining."" Land deeds are scattered throughout the books. Of particular interest\, Book A documents the allotment of farm and city lots in Tooele and Grantsville at the time of original settlement. Book B contains many consecration deeds. Land certificates are grouped in Book C. Land records dominate Books O\, V\, and Z\, and include the mayor's deeds transferring federally recognized title to owners of town lots in Tooele.",,Public,25 microfilm reels
6203,Tooele County (Utah). County Recorder,Records index,1855-1887.,Alphanumerical,,,,1 microfilm reel
17942,Tooele County (Utah). County Recorder,Road record,1889-ca. 1900.,Numerical by township and range,"This is a book on roads surveyed in Tooele County. It includes actual drawings of roads\, township and range\, field notes indicating when surveyed specific with legal description and changes made.",,Public,1 microfilm reel
24182,Tooele County (Utah). County Recorder,Mining districts index,1951-,"Alphabetical by mining district, thereunder chronological by date filed.","The Tooele County recorder created an index to mining records which is organized according to the mining district in which the claim was located. The index provides reference to notices of location (mining claims)\, affidavits showing proof of labor on claims\, and other mining documents. This index includes the name of the claim\, the names of grantor and grantee (buyer and seller)\, type of document\, document date\, recorder's entry number\, and the book and page number where the document was recorded.,These are legal instruments recorded by the county recorder concerning mining. They include the following: Notices of locations\, Mining deed records\, Mining claims records\, Proof of labor records\, Mining mortgages\, Mining abstract records\, Mining transfers and relocations. In some counties mining records are compiled separately\, while in others they are part of the ""Official records.""",Permanent. Retain until administrative need ends,Public,1 microfilm reel
30641,Tooele County (Utah). County Recorder,Ownership cards,1900-,Numerical by parcel number.,"These records track the ownership of property and document any changes of ownership over time. The records include the name of the property owner\, legal description of the property including parcel number\, secton\, township and range.",Retain permanently,Public,
6312,Tooele County (Utah). County Sheriff,Traffic citations,1989-2015.,Chronological,"This is a copy of a citation issued by the police to drivers violating motor vehicle and traffic laws. It usually includes date\, time\, location of violation\, vehicle's license number\, violation code\, officer's name\, and signature of person receiving citation.",Permanent. Retain for 2 year(s),Public,
84225,Tooele County (Utah). County Recorder,Powers of attorney,i 1872-,"Numerical by book number, thereunder by page number",This record shows the authorizing of legal power for parties involved in land acquisitions. Information includes date of the instrument; names of grantor and grantee; powers granted; acknowledgment; date recorded; and signatures of grantor and county recorder.,Permanent. Retain until administrative need ends,,
6048,Tooele County (Utah). County Treasurer,Tax assessment rolls indexes,1875-1902.,Alphanumerical,,Permanent. Retain for 1 year(s),,
84233,Tooele County (Utah). County Treasurer,Tax sales records,i 1886-1976.,"Numerical by book number, thereunder alphanumerical by section, range, block,or lot","These are records which document the sale of property by the county treasurer's office for delinquent taxes. Property may be sold after 4 years of delinquency. Information includes name of person to whom property was assessed; legal description of property; date of sale; volume and page where property was entered in the assessment roll; amounts of taxes and penalty attached; total amount due; name of person to whom property was sold; and date of redemption and name of redeemer\, if redeemed\, and redemption certificate number.",,,10 microfilm reels
6237,Tooele County (Utah). County Council,Court ordered community service files,1982-,"Chronological, thereunder by assigned number","These files document participation in court ordered community service projects. A district\, circuit\, or juvenile court may order the completion of a specific number of hours of community service in lieu of a jail term or payment of a fine. Tooele County provides supervision of those undertaking community service projects at various locations. The files include an introduction form from the court which contains name\, number of hours of community service ordered to perform\, by which date\, and any expectations; a copy of the court order; and time sheet showing how many hours are completed.",Retain for 1 year(s),,
84255,Tooele County (Utah). County Treasurer,Tax assessment rolls,1873-,Chronological by year.,"These rolls are a record of annual assessments and the payments of property taxes. ""By November 1\, the county auditor must deliver the corrected assessment roll to the county treasurer\, together with a signed statement"" (UCA 59-2-326 (2003)). The rolls include date\, location and description of property\, total evaluation\, assessed valuation\, total exemptions\, value as corrected\, amount due\, and amount paid.",Retain permanently,Public,18 microfilm reels
26154,Tooele County (Utah). County Council,Tooele Valley Airport master plan,1986.,None.,"The Tooele County Commission began exploring the feasibility of an airport in Tooele Valley in 1978. To this end the county worked with Rocky Mountain Associates Environmental Science and Engineering\, Inc. to develop a master plan for the airport. This master plan was submitted to the county in 1986. It explains project goals and objectives\, and provides an analysis of existing conditions\, socioeconomic characteristics\, aviation demand forecasts\, economic feasibility\, development alternatives\, and an extensive environmental study. The master plan includes numerous tables and maps of the proposed airport.",,Public,
25225,Tooele County (Utah). County Council,Publications,1976-,Chronological by year.,"Any record of enduring value\, regardless of format or platform\, that is disseminated by a governmental entity for public distribution. These may include website content\, printed publications\, newsletters\, social media posts\, and similar records. See Utah Code Section 9-7-101(7)(2017) and 9-7-208(4)(2006).",Permanent. Retain until administrative need ends,Public,0.20 cubic foot
29177,Tooele County (Utah).$bCounty Commission,Ordinance and correspondence files,1912-1924,Alphabetical,"These subject files are used for used for reference purposes. The files largely contain copies of materials sent to the county commission for its information or review. They include copies of correspondence\, agreements and contracts\, newspaper clippings\, agenda\, memoranda\, magazine articles\, minutes\, certificates\, reports\, maps\, diagrams\, bylaws\, plans and newsletters. As a general rule the commission only maintains copies\, other offices are designated to hold the record copy. For example\, the county clerk is responsible for all original contracts and minutes of the county commission.",,Public,
84230,Tooele County (Utah). County Council,Minutes,1851-,Chronological by date of meeting.,"These minute books record the actions of the county commission (known before statehood as the county court)\, the governing body of the county. The court managed all county business and county property\, audited claims\, reviewed financial reports\, appropriated moneys\, and authorized purchases of supplies and services. Members allocated water and timber rights\, herdgrounds\, and mill sites; supervised road layout and oversaw the erection of public buildings; and created election precincts\, road districts\, school districts\, and by 1883\, irrigation districts also appointing superintendents of such districts. In 1855\, the court created fortification districts. They levied property taxes for county purposes and after 1878 served as a board of,equalization. They provided for elections and appointed other officials. They oversaw the maintenance of the indigent\, insane\, orphaned\, and incapacitated\, and provided for the health and safety of constituents. They regulated fences\, created estray pounds\, and paid bounties on varmints. They authorized liquor licenses by 1864\, and by 1884\, general business licenses. They granted franchises beginning in 1892. All these activities are noted in the minutes.",Permanent. Retain for 50 year(s),Public,0.20 cubic foot 2 microfilm reels
5436,Tooele County (Utah). County Auditor,Payroll distribution report,1984-,"Numerical by department number, thereunder alphabetical by employee name","This computer report is a listing of county payroll by department. It is used to balance county books and to bill various outside agencies using county facilities (e.g.\, Housing Authority). The county pays the staff salaries of these outside agencies\, but are later reimbursed by the agencies. The report includes employee number\, employee name\, gross salary\, non-tax amount\, benefit code\, benefit number\, and benefit amount.",Retain for 1 year(s),,
29817,Tooele County (Utah). County Auditor,Tooele County accounts payable and receivable,2000-,Chronological by date received.,"These are records related to monies collected\, paid\, or invested in the conduct of county business. Information may include bank records\, invoices\, revenue\, expenses\, and related accounting records.",Retain for 4 year(s),Public,
8051,Tooele County (Utah). Department of Health,Infant Development Program case files,1984-,Alphabetical by surname.,"These case files document the participation of Tooele County children in the federal Handicapped Children's Early Education Program under 34 CFR 309 and 315. This program deals with children from birth to age three. The information includes the examination date\, the child's name\, birth date\, the diagnosis\, the providers' names and telephone numbers\, whether the patient communicated with the providers in the last six months\, the date and results of the last physical exam\, a record of immunizations\, vision screening results\, hearing screening results\, dental screening results\, nutritional status\, developmental status\, language assessment\, and daily activities.",Retain for 2 year(s) after end of project or program or until date of birth,Private,
12331,Tooele County (Utah). Department of Health,"Women, Infants, and Children (WIC) program operational records",1987-,Chronological,"These records document the operations of local WIC programs. These records include a variety of preliminary reports (monthly\, activity\, summary reports) and related correspondence.",Retain for 3 year(s) after completion of publication or report,Public,
18155,Tooele County (Utah). Department of Health,Environmental industry chart files,1982-,Alphabetical by industry name,"These files document the compliance monitoring of industries to environmental laws and regulations. They are also used for environmental audits and assessments. These files include the correspondence between local\, state\, and federal agencies and industries located within the county; permits; notices of violation; notices of warning; permit changes; settlement agreements; and requests for review and comments.",Permanent. Retain for 10 year(s),Public,
5522,Tooele County (Utah). County Assessor,Annual personal property listing report,1985-,"Chronological, thereunder numerical by receipt code","This is an annual computer report on personal property tax collections. It is used for reference and audit purposes. At the end of the year the monthly reports (series 5521) are compiled into the annual report. It includes date\, receipt code\, transaction type\, amount taxable\, total applied interest adjustment amount\, net tax\, transaction amount\, balance due\, district number\, and a summary by taxing district.",Retain for 3 year(s),,
18151,Tooele County (Utah). Department of Health,Sexually transmitted disease case files,1982-,Alphabetical by client surname,"These files are used in maintaining and locating medical information\, and in the follow up of suspected individuals\, cases and contacts with sexually transmitted diseases (STD) and for controlling the spread of STDs. As stated in the Utah Code of Communicable Disease Rules\, the Department of Health is required to maintain this information in order to promote the public health and to prevent and control the spread of disease. The files include laboratory test cards\, interstate transmission control identification forms\, gonorrhea epidemiologic control records\, infectious syphilis epidemiologic control records\, original interview information\, reinterview record and cluster interview.",Retain for 4 year(s) after case is closed or until date of birth,Exempt,
18154,Tooele County (Utah). Department of Health,Prenatal case files,1987-,"Numerical by client number, thereunder chronological by date of visit","These are case files for women who are eligible for the prenatal program. This program is for low income pregnant women who were presumed eligible for medicaid or who are on medicaid. The local health department performs an initial interview to determine the woman's eligibility. Once the woman is determined eligible she is assigned to a registered nurse who then contacts the client every month and performs home visits. Each of these components are documented in each client's chart. The client is maintained in the program for two months after the pregnancy ends. The case file includes prenatal care coordination tracking record form\, nursing notes\, prenatal initiative form\, Utah Perinatal Record System (UPRS)\, identification card\, health insurance claim form\, and information release form.",Retain for 7 year(s) after separation,Private,
14650,Tooele County (Utah). Probate Court,Minute books,1859-1888.,Chronological,"On 11 July 1870 miners in the St. John precinct of Tooele County met to organize the Shambip Mining District. Boundaries for the district extended from the school house\, where they met\, north to the summit of the dividing ridge of the Grantsville Pass\, west across the mountains between Rush and Skull Valleys\, south following the base of the Skull Valley side to a point east of Look Out Station\, then east to a point east of the old Faust Station. According to established precedent\, which was later validated when Congress passed a federal mining law\, mineral deposits in the public domain were free and open to exploration\, and locators of the same had exclusive right of possession. In local areas miners organized mining districts and elected district recorders to oversee mining operations and keep records of claims. (See Statutes at Large\, Treaties\, and Proclamations\, of the United States of America\, vol. 17\, 1872\, chap. 152). The 1870s was a boom period for silver mining in the Tooele,County area.",,Public,1 microfilm reel
1496,Tooele County (Utah). County Clerk,Jury master file report,1982-,"Chronological, thereunder alphabetical by name","This is a computer report compiled by the county clerk of all persons serving on juries within the county during the previous year. The county clerk is required to maintain a ""master list of all juries"" (UCA 78-46-10\, UCA 17-19-20(5)). The report includes the voter identification number\, name\, and address; voting district number; and date registered. In 1988\, the report was changed to include name of juror\, identification number\, and address\, jury type\, date of birth\, label\, days served and days excused.",Retain for 2 year(s) after superseded,,
1536,Tooele County (Utah). County Clerk,Deeds files,1917-,Chronological,"These files document the purchase of real property by Tooele County. They are used to document ownership and transfer of title for such property. The files include the original recorded deeds (quit claim\, warranty\, May tax sale)\, policies of title insurance\, notices of tax sale\, abstracts of titles prepared by the county recorder\, and statements of delinquencies. The bulk ofthe deeds are from 1950.",Retain for 4 year(s) after disposition of asset,,
1729,Tooele County (Utah). County Clerk,Insurance policies files,1965-,Chronological,These policies document the actual insurance coverage of Tooele County by private insurers. They are used to verify insurance coverage. These files include the actual policy contracts for liability and automobile insurance.,Retain for 10 year(s) after expiration of contractual agreement,,
1675,Tooele County (Utah). County Clerk,Wills filed and index,1912-,Numerical by will number,"These are wills filed with the county clerk for safekeeping. As a service to county residents\, the county clerk stores the wills for security purposes until needed or retrieved. The files include the actual signed and duly witnessed wills numbered chronologically by date of receipt. The index is divided into two sections wills for probate and wills not for probate. The index includes name of testator and number of will.",Permanent. Retain for 75 year(s) or for 0,,
1889,Tooele County (Utah). County Clerk,Monthly marriage license report,1986-,Chronological,"This is a monthly report on all marriage licenses issued by the county clerk. Copies of the report are submitted to the local newspaper\, the Department of Social Services\, and the local Family Services Office. The report contains the month and year; names of bride and groom; city\, state\, and zip code of residence.",Retain for 1 year(s),,
1906,Tooele County (Utah). County Clerk,Claims against the county,1980-,Chronological,"These files document financial claims filed with the county commission against Tooele County for damages caused by county personnel\, equipment\, or property. They are used to settle the claims. The files include the initial complaint\, legal filings\, summons\, memoranda\, notes\, accident reports\, notices of intent\, releases of claims\, and related correspondence.",Retain for 3 year(s),,
3491,Tooele County (Utah). County Clerk,Beer license files,i 1977-,Alphabetical by name,"These files document the issuance of beer licenses within Tooele County. They are used for the application\, the investigation\, and the issuance or denial of beer licenses. Tooele County has chosen to regulate the sale of beer in accordance with Utah law. Counties ""outside of incorporated cities and towns\, may license\, tax\, regulate\, or prohibit the sale\, consumption\, or both\, of light beer\, at retail\, in bottles\, or draft"" (UCA_32A-10-7_(1989)). The files include correspondence\, investigative reports by the Sheriff's Office\, and the original application. The application includes the applicant's name\, address\, phone number; date of birth\, citizenship\, a physical description (height\, weight\, sex\, hair and eye color) and,applicant's photograph; social security number; driver's license number; type of license; questions concerning any previous criminal convictions and any previous license denials; type of business; name of company; names of partners; location of premises; applicant's employment record; date of application\, and applicant's notarized signature.",Retain for 5 year(s) after expiration of permit or license,,
3340,Tooele County (Utah). Clerk of the County Court,Miscellaneous justice court records,ca. 1875-1893.,None,"This is a small collection of justice court records from various courts in Tooele County. They were used to record the actions of justices of peace. They include a memorandum of lots deeded and a certificate of tax sale for Ophir; certificate of agreement for the Tooele Cooperative Institute; Official bonds for the Tooele Irrigation Company; and precinct court files for Ophir\, Jacob City\, and Grantsville.",Permanent. Retain for 10 year(s),,
3363,Tooele County (Utah). Clerk of the County Court,Road precinct book,1889-1891.,Alphabetical by precinct name.,"This book documents the actual boundaries of road districts in territorial Tooele County. The volume indicates that ""by order of the county court made January 6\, 1890 the following road precincts"" and listed Mill\, Batesville\, Lakeview\, Tooele\, Stockton\, Ophir\, St._Johns\, Clover\, Vernon\, Deep Creek\, Quincy\, and Grantsville. In accordance with statutes\, the county court had the responsibility of dividing respective counties ""into suitable and convenient number of road districts\, and appoint supervisor's therefor biennially\, or whenever vacancies occur"" (Utah Comp._L._2072:1 (1888)). This book contains the date the precinct was created\, name of precinct\, legal description of boundaries as of 1890\, and petition and drawing requesting,alteration of a county road.",,Public,
5515,Tooele County (Utah). County Clerk,Statements and affidavits of campaign receipts and disbursements,1938.,Alphabetical by candidate name.,"This small file contains statements submitted by candidates for county races. All county candidates are required to file such statements ""in the office of the county clerk of the county"" (Rev. Stat. 25-13-9 (1933)). The form includes the name of the candidate\, office running for\, a listing of receipts and totals\, expenditures\, expenditures previously reported\, expenditures subsequent to previous statement\, total expenditures\, date\, statement sworn and signed by candidate before a notary public\, signature and seal of notary.",Permanent. Retain until administrative need ends,Public,0.40 cubic foot
14878,Tooele County (Utah). County Clerk,Incorporation case files,1901-1961.,Alphabetical by corporation name,"Incorporation Case Files contain at a minimum the original articles of incorporation and any subsequent amendments to foreign and domestic corporations. Some files also contain notices to pay licensing fees and taxes\, oaths of office for corporate officers\, annual reports\, correspondence\, or other miscellaneous documents. According to Utah statute a case file is generated when companies incorporate within Utah and are maintained during the length of a corporation's duration [UCA 16-2].",,Public,2 microfilm reels
30558,Tooele County (Utah). County Clerk,Oaths of office,1916-,Chronological by filing date.,"These records are the official oaths of persons elected or appointed to county positions. They are used to verify that oaths are given in accordance with the Utah State Constitution (Art. IV\, Sec. 10). Before entering into the duties of all elected and appointed officials ""shall take and subscribe to a specified oath or affirmation."" All oaths and bonds for county officials ""shall be filed with the county clerk\, except for the county clerk which shall be filed with the county treasurer"" (UCA 52-1-3 (1995)).",Retain permanently,Public,
7134,Tooele County (Utah). County Recorder,Official records,1930-,chronological.,"The official record is a compilation of the records kept as documents registered by the county recorder. Beginning in 1974 records were registered together as well as in separate volumes. Contained in the Official Record are: Abstractor bonds\, bills of sale\, medical certification records\, United States Military discharges\, affidavits\, powers of attorney\, lis pendens\, land agreements\, redemption certificates\, gas and oil leases\, deeds\, mortgages\, mining records\, water records\, leases\, and liens. This series also included certificates of appointments for bishops and stake presidents in the Chruch of Jesus Christ of Latter-day Saints.",Retain permanently,Public,
5467,Tooele County (Utah). County Recorder,Deposits with county auditor report,1984-,Chronological,These are carbon copies or photocopies of checks issued and are maintained solely as a quick reference source.,Retain for 1 year(s),,
5472,Tooele County (Utah). County Recorder,Monthly auditor's report,1974-,Chronological,"This is a three-part monthly report certifying the amount of money collected by the county recorder. It is submitted to the county auditor with a copy given to the county treasurer. It is used to create the monthly report for the county commissioner. It includes the following information: month and year\, amount of total collections\, entry numbers used\, a certification statement by the county recorder that the amount certified is a true and accurate accounting of monies collected sworn before the county auditor\, the notarized signature of the county recorder\, and the signature and seal of the county auditor.",Retain for 1 year(s),,
7713,Tooele County (Utah). County Recorder,Official maps and plats and index,1893-,Alphanumerical by location code,"These are plat maps showing property ownership and property lines for real estate within the county. The county recorder ""shall prepare and keep present-ownership maps and plats drawn to a convenient scale\, which shall at all times show the record owners of each tract of land in the county\, together with a description of the tract"" (UCA 17-21-21 (1995)).",Retain permanently,Public,2 microfilm reels
24408,Tooele County (Utah). County Recorder,Willow Springs Mining District records,1891-1900.,Chronological,"The Willow Springs Mining District\, organized 21 May 1891 in the Deep Creek Mountains of western Tooele County (Utah)\, was an extension of mining activity at Gold Hill. Gold Hill prospectors organized this district in accordance with federal law\, which stated that mineral deposits in the public domain were free and open to exploration\, and locators of the same had exclusive right of possession (Statutes at Large\, Treaties\, and Proclamations\, of the United States of America\, vol. 17\, 1872\, chap. 152). The law authorized local mining districts to keep records and oversee mining operations within specified boundaries. The Willow Springs Mining District record books begin with a copy of by-laws for the district. By-laws are followed by notices of location (claims) filed with the district. Each notice prominently states the name of the claim and confirms compliance with federal law and local regulations. Notices provide information about the claim's dimensions and location\, and identify the,names of discoverers. They provide the dates for discovery and filing and are signed by the district or county recorder. While notices of location dominate\, these books also include a few other mining related documents such as affidavits showing proof of annual assessment labor.",,Public,1 microfilm reel
24563,Tooele County (Utah). County Recorder,Miscellaneous records index,1901-,"alphabetical, thereunder chronological.","The Tooele County Recorder created an index to miscellaneous records. The index indicates date of filing\, book and page where recorded\, kind of instrument\, and names of grantee and grantor. Some of the documents referred to in this index are: contracts\, leases\, death certificates\, affidavits\, resolutions\, powers of attorney\, diplomas\, covenants\, restrictions\, bonds\, orders\, licenses\, lease and agreements\, decrees\, bills of sale\, liens\, notices of lis pendens\, easements\, etc.",Permanent. Retain until administrative need ends,Public,
24564,Tooele County (Utah). County Recorder,Patented mining claims index,1891-1978.,Alphabetical by first letter of claim name.,"As the agent responsible for recording documents relating mining claims\, the Tooele County recorder created this index to the abstracts of patented claims. An abstract is a chronological list of documents relating to a particular claim. This index references mining claims abstracts\, but includes only those claims for which owners had received a patent. Federal mining law enacted in 1872 provided that valuable mineral deposits in the public domain were free and open to exploration and that the locators of the same were to have exclusive right of possession (Statutes at Large\, Treaties\, and Proclamations\, of the United States of America\, vol. 17\, chap. 152\, also Revised Statutes of the United States\, chap. 6\, title 32). Claim owners could maintain rights to a claim by performing annual assessment labor\, or they had the option to file for a patent. Patents provide outright ownership when the necessary requirements have been met.",,Public,1 microfilm reel
84210,Tooele County (Utah). County Recorder,Agreements and lease records,i 1875-1955.,"Alphabetical by book letter, thereunder numerical by page number",This record represents legal agreements concerning the change of ownership of land registered with the county recorder. The information shows names of parties to agreement; date and terms of agreements; legal description of property; consideration; date of payment; amounts of principal and interest; total amount; acknowledgment; and signature of the county recorder.,,,
84262,Tooele County (Utah). County Recorder,Fee and entry books,1899-,"Alphabetical by book letter, thereunder numerical by page number","These records reflect the payment of fees for the recording of legal instruments ""entered in the order of its reception or entry"" (UCA 17-21-6(1)(f) (2011)). They contain the amount of fee paid for recording\, names of parties\, recordation date and time\, a brief description\, and entry number.",Permanent. Retain until administrative need ends,Public,
26050,Tooele County (Utah). County Sheriff,Day book,1886-1921.,Chronologically.,"This sheriff's day book contains a record of summons\, executions\, orders of sale\, garnishments\, and etc. carried out by the Tooele County Sheriff's office. Information includes the title of cause (civil case)\, attorney\, nature of process\, date and name of person served\, date of return\, and result.",,Public,
10069,Tooele County (Utah). County Sheriff,Civil returns,1990-,Alphabetical by surname,"This series contains certificates of service. The certificate is signed by a deputy stating that a court document was served to an individual. The form includes a check box with some of the following types of documents: orders\, affidavits\, subpoenas\, and civil cases. There are also spaces for the date and time of service\, location where the service was delivered\, individual to whom the service was delivered\, and the fee paid.",Retain for 5 year(s),Public,
26397,Tooele County (Utah). County Treasurer,Accounts receivable,1922-1956.,chronological,"These accounts receivable document payments received by the treasurer from all sources including taxes collected\, funds from tax redemptions\, and payments by individuals for any other purpose. The books also include check registers itemizing both debits and credits to the county treasurer's account.",,Public,
1797,Tooele County (Utah). County Council,Ordinances and resolutions,1896-,Generally chronological by date of passage or adoption.,"These records document the legislative action of the county commissioners. The county commission may ""pass all ordinances and rules and make all regulations\, not repugnant to law\, necessary for carrying into effort or discharging the powers and duties"" of their office (UCA 17-53-223 (1)(a) (2000)). The county clerk is required ""to authenticate with his signature and the seal of the county clerk all ordinances or laws passed by the board and record the same at length in the ordinance book"" (UCA 17-20-1.7 (2000)).",Permanent. Retain permanently or until administrative need ends,Public,
5138,Tooele County (Utah). County Council,Informational subject files,1974-,"Chronological, thereunder alphabetical by subject.","These subject files are used for used for reference purposes. The files largely contain copies of materials sent to the county commission for its information or review. They include copies of correspondence\, agreements and contracts\, newspaper clippings\, agenda\, memoranda\, magazine articles\, minutes\, certificates\, reports\, maps\, diagrams\, bylaws\, plans and newsletters. As a general rule the commission only maintains copies\, other offices are designated to hold the record copy. For example\, the county clerk is responsible for all original contracts and minutes of the county commission.",Retain for 5 year(s),Public,
5114,Tooele County (Utah). County Council,Outgoing correspondence,1987-,Chronological,"These files contain the outgoing correspondence of the Tooele Board of County Commissioners. They include letters of appreciation\, explanation\, and policy matters. Most letters signed by the county commission originate from individual county offices These files include copies of letters and any attachments sent with the original letter.",Permanent. Retain for 4 year(s),Public,
26174,Tooele County (Utah).$bCounty Commission,Monthly department reports,1903-1924.,Alphabetically by county office and thereunder chronologically by date.,"The separate county departments submitted monthly reports to the county commission. These reports include month and year\, and ""a detailed account of the business done by the office"" for the month. For each action the reports names date\, type of business\, names of parties involved\, and amount of money involved in transaction. These reports are from the county recorder (1902-1924)\, the county treasurer (1913-1923)\, the sheriff (1913-1924)\, and the county clerk (1913-1924).",,Public,
28593,Tooele County (Utah). County Council,Road supervisor reports,1900-,"Chronological by year, thereunder alphabetical by precinct name.","This series contains reports submitted at the end of the year to the County Commission by road supervisors for the Ophir and Vernon Road Districts. The reports account for the work and expense of road work in each road district and allow for payment of road supervisors for their services. The reports list the work undertaken and the cost of the work\, along with a list of individuals ""residing within said District who are liable to be taxed for road purposes\,"" a list of those who have worked on the roads to pay their share of the tax\, the names of those who have paid the tax\, the names of those who are delinquent in working or paying their road tax. The report also includes a list of work performed and the number of hours spent by those working on the roads and a list of days worked and expenses incurred by the road supervisor.",Permanent. Retain until administrative need ends,,
29431,Tooele County (Utah). County Council,Ordinances,1992-,none,"These ordinances are rules\, laws or statutes adopted by a local legislative body. Records include codified ordinances and indexes.",Retain permanently,,
28482,Tooele County (Utah).$bCounty Commission,Index to minutes,1894-1995.,"Chronological by time period, thereunder alphabetical by subject.","These are minutes of regular and special meetings of the county commissioners. They are used to document the actions and decisions of the commission. County commission minutes record the appointments of county officials; the receipt of citizen's petitions; the adoption of annual budgets; the review of tax receipts and rates; and the discussions of public services such as roads\, water\, sewage\, police and fire protection. These minute books include the time and place of the meeting\, names of commissioners present and absent\, summary of the proceedings and decisions made by the board.",,Public,
29845,Tooele County (Utah). County Auditor,Tooele County bond statements,2014-,Chronological,,,,
7568,Tooele County (Utah). Department of Health,Immunization consent cards,1981-,Numerical by encounter number,"These are cards completed by parents before their children receive immunizations for measles\, mumps\, rubella\, polio\, diptheria\, tetanus\, and pertussis. These consent forms are secured to help protect the local health department against suit for failure to obtain informed consent under UCA 78-14-5 (1990). These forms include the patient's name\, address\, age\, and date of birth; the signature of the consenting adult; and a printed description of the benefits and risks of the vaccine.",Retain for 10 year(s),Private,
8046,Tooele County (Utah). Department of Health,"Women, Infants, and Children (WIC) program check register",1987-,"Chronological, thereunder numerical by participant identification number","This computer printout reports all checks issued under the WIC program. It is used for verification and auditing purposes. The register includes the computer run date\, participant's number and name\, month and year check issued\, list of foods purchased\, check number\, date recertification due\, and participant's signature and date signed.",Retain for 3 year(s),Private,
7715,Tooele County (Utah). Department of Health,Blood pressure/cholesterol screening files,1988-,Chronological,"These files contain a two-part form completed by health workers for clients having blood pressure and cholesterol health screenings. These informal screenings are held at various locations throughout Tooele County including shopping centers and health fairs. They are used to identify existing health problems and to encourage healthy lifestyles. The original (white copy) is submitted to the State Bureau of Chronic Disease Control while the yellow copy is maintained by the local health department. The form includes the name\, address\, social security number\, phone number\, weight\, height\, birth date\, age\, information on gender\, ethnic origin\, education level\, questions concerning smoking\, questions concerning blood pressure and blood,cholesterol\, brief family and individual medical history\, blood pressure readings\, blood cholesterol readings\, and signed consent authorizing blood pressure and cholesterol testing.",Retain for 3 year(s),Private,
12330,Tooele County (Utah). Department of Health,"Women, Infants, and Children (WIC) children participant case files",1990-,Alphabetical by surname.,"These files document the participation of children in the Women\, Infants\, and Children (WIC) Program. The purpose of the program is to provide supplemental foods and nutrition education to low income families in accordance with the provisions of 7 CFR 246_(1993). This program is open to children between the ages of one and five. These files include the nutritional education record\, lost or stolen WIC Voucher/ID Card Report\, WIC certification form\, nutrition care plan\, nutrition education information\, WIC participant responsibilities agreement\, turnaround change order\, family enrollment form\, growth charts\, infant/child medical history\, nutrition history\, and correspondence.",Retain for 10 year(s) or until date of birth,Private,
12241,Tooele County (Utah). Department of Health,Tuberculin skin testing worksheet,1983-,Chronological,"Two-part form lists the results of tuberculin skin tests. The white copy is submitted and retained by the State Bureau of Chronic Disease as part of Active tuberculosis case charts (series 7540) for fifty years. The yellow copy is returned to the local health department. It includes name\, phone number\, address\, test dates and results.",Retain for 5 year(s),Private,
25308,Tooele County (Utah). Department of Health,Cancer screening program records,1995-,Alphabetical by client's name,"These records contain the results of breast and cervical cancer screening tests offered by the local health department. The charts include the assessment\, laboratory reports\, and notes. Information includes the patient's name\, address\, ethnic origin\, educational level\, total family income\, number of persons in household\, religion\, next of kin\, age at marriage and first pregnancy\, personal and family history of certain diseases\, date of birth\, height\, weight\, telephone number\, social security number\, medical history\, signed consent for medical information to be released to the department\, signed consent for the screening\, the diagnosis\, the procedures used in the testing\, and the recommended treatment.",Retain for 7 year(s),Private,
28739,Tooele County (Utah). County Assessor,Property cards,1900-,Chronological.,"These records support the agency's function to assist in the calculation of property taxes by determining the value of properties which are subject to taxation in the county (Utah Code 59-2-1302(2011)). Records document the value and taxes or uniform fees for property. Information includes the property's address\, description\, owner contact information\, and related information.",Permanent. Retain for 5 year(s),Public,
26157,Tooele County (Utah). Probate Court,Administrative records,1876-1885.,Alphabetical by subject,"This series contains a variety of miscellaneous court records that were generated by the territorial probate court in Tooele County. Records include maps and oversized exhibit documents from various case files\, notices from the probate court\, and land application files for Grantsville City.",,Public,
30682,Tooele County (Utah). Probate Court,Docket book,1859-1876.,Chronological by filing date.,"This series contains dockets created for the Tooele County Probate Court. Docket books log actions taken in individual cases; and may contain the case name\, dates actions were taken on the case through related filings\, and outcomes of the given case.",Retain permanently,Public,
5521,Tooele County (Utah). County Assessor,Monthly personal property report,1985-,"Chronological, thereunder numerical by receipt code","This is a monthly computer report generated from the daily report (series 05520) on personal property tax collections. It is used for reference purposes and for verification. These monthly reports are compiled at the end of the year into an annual report. The monthly report includes date\, receipt code\, transaction type\, amount taxable\, total applied interest adjustment amount\, net tax\, transaction amount\, balance due\, district number\, and a summary by taxing district.",Retain for 18 month(s),,
30678,Tooele County (Utah). Probate Court,Land claim notices to appear,1883.,Chronological.,"This series contains notices to appear before the probate court to prosecute land claims made by an individual for land in the townsite of Grantsville in Tooele County. Records include name of land claim declarant\, and the date they were to appear before the court.",Retain permanently,Public,
23523,Tooele County (Utah). Justice of the Peace : Tooele Valley Precinct,Ophir and Tooele City precincts docket book,"1876-1890, 1910-1918, 1929-1939.","by precinct, thereunder chronological","These dockets record actions in cases heard before the justices of the peace in Ophir and Tooele City precincts including disturbing the peace\, petit larceny\, minor civil actions etc. They also include record of marriages performed. The first half of the first volume covers Ophir Precinct 1876-1885\, followed by an index to those cases. The second half of the volume covers Tooele City Precinct 1888-1890. Marriages for both precincts are logged at the back of the volume. Later volumes are for Tooele City only and cover 1910-1918 and 1929-1939.",,Public,
26156,Tooele County (Utah). Justice of the Peace : Wendover Precinct,Civil and criminal justice dockets,1938-1944.,chronological,"Civil and criminal justice docket books from the Wendover Precinct contain a record of actions in cases involving small claims and minor infractions. Entries include names of plaintiffs\, defendants\, and attorneys\, notes on proceedings\, dates of actions\, and final judgments.",,Public,
28483,Tooele County (Utah). County Clerk,Grantsville Cooperative Mercantile and Manufacturing Institution minutes,1873-1907.,Chronological by meeting date.,"This series contains a book used to record the minutes of meetings of the Coop board of directors. The minutes include such information as the date and place of each meeting\, the name of the person directing the meeting\, a summary of the business conducted\, and the names or signatures of the president and secretary.",,Public,0.20 cubic foot
3712,Tooele County (Utah). Justice of the Peace : Deep Creek,Justice's docket,1908-1924.,Alphanumerical,"Civil and criminal justice docket books from the Tooele County Deep Creek Precinct contain a record of actions in cases involving small claims and minor infractions. Entries include names of plaintiffs\, defendants\, and attorneys\, notes on proceedings\, dates of actions\, and final judgments.",,Public,
6099,Tooele County (Utah). County Recorder,Grantor and grantee indexes,1886-,Alphabetical by name of grantee/grantor or principal party,"These records are used to index all deeds\, final judgments\, claims\, patents\, or decrees partitioning or affecting the title or possession of real property in Tooele County as registered with the county recorder. Information includes names of grantee or grantor; date and type of instrument; date of filing; description of property; and volume and page number where the instrument was recorded.,These are alphabetical indexes where ""all deeds and final judgments or decrees partitioning or affecting title as to possession of real property."" The grantors' index contains the ""entry number of the instrument\, name of each grantor in alphabetical order\, name of the grantee\, date of instrument\, time of recording\, kind of instrument\, the book and page and entry number in which it is recorded\, and a brief description"" (UCA 17-21-6(1)(b)_(2011)). The grantee's index contains the same information\, but is alphabetical by each grantee (UCA_17-21-6(1)(c)_(2011)).",Retain permanently,Public,8 microfilm reels
6150,Tooele County (Utah). County Recorder,Mining records,1885-1955.,"By document format in alphabetically labeled volumes, thereunder chronological by date filed.","Tooele County mining record books predominantly contain notices of location (mining claims) filed in the county recorder's office. In the late nineteenth and early twentieth century gold\, copper\, silver\, lead and zinc were mined extensively in Tooele County. Each mine began with the discovery of a potentially productive site and the recording of a notice of location. Federal mining law enacted in 1872 provided that valuable mineral deposits were free and open to exploration and that the locators of the same were to have exclusive right of possession (Statutes at Large\, Treaties\, and Proclamations\, of the United States of America\, vol. 17\, chap. 152\, also Revised Statutes of the United States\, chap. 6\, title 32). Each notice of location affirms that the locator had complied with federal and local mining laws. Each notice provides a description of the claim\, identifies it by a unique name\, gives the mining district in which it was located\, and provides the names of locators. Notices,provide dates of location and recording and are signed by the Tooele County recorder. In addition to notices of location\, Tooele County mining record books include other mining documents\, such as agreements relating to mining\, amendments to notices of location\, mining district by-laws\, and affidavits showing proof of annual assessment labor.",,Public,17 microfilm reels
24176,Tooele County (Utah). County Recorder,Mining location notices indexes,1891-1978.,"Chronological volumes with entries alphabetical by first letter of claim name, thereunder chronological by date filed.",The Tooele County recorder created an index to notices of location (mining claims) recorded by that office. This index provides reference by the claim name and indicates book and page number where the notice of location was recorded. The index also provides the names of locating individuals or companies and the dates of discovery and filing. Beginning in 1934 the county recorder additionally created an inverse index to provide reference based on the names of claim owners.,,Public,6 microfilm reels
30536,Tooele County (Utah). County Recorder,Historical maps,1868-ca. 1910,None.,"Cartographic records which contain the officially designated record copy of maps created by an agency. These records document unique cartographic information about the state of Utah. They may include maps\, charts\, geospatial data sets \, aerial photographs\, globes\, models\, and raised relief maps. These are a graphic representation of the earth's surface drawn to scale.",,Public,0.50 cubic foot
84265,Tooele County (Utah). County Recorder,Lien registers,i 1872-1898.,"Numerical by book number, thereunder by page number","Liens are kept by the county recorder to register instruments affecting property of a debtor if a creditor holds or sells that property liens serve as security or payment of a debt.,The record indicates entry number; name and address of person filing lien; nature of the lien; signature of person giving lien; certification of notary public; date recorded; and signature of county recorder.",,,
82731,Tooele County (Utah). County Sheriff,Civil process case files,1987-,Numerical by case number,"These are civil process files. The information on them includes the name of the court\, the persons involved in the case\, date\, person being served\, place served\, and what they were served: summons\, complaint\, motion\, petition\, subpoena\, decree\,notice\, citation\, etc.\, dates of previous attempts\, and officer's signature.",Retain for 5 year(s),Protected,
9906,Tooele County (Utah). County Treasurer,Tax assessment rolls index,1940-1979.,Alphabetical by surname,"This index is a listing of all property owners in the county. ""Upon receipt of the assessment roll\, the county treasurer shall index the names of all property owners shown by the assessment roll"" (UCA 59-2-1317(1) (1995)). The index includes the property owner's name and reference number where listed in the tax roll.",,Public,
26398,Tooele County (Utah). County Treasurer,Invoices,1918-1919.,Roughly chronological,These invoices were received by the county treasurer to be paid by the voucher warrant process. The invoices would have been presented to the county commission for payment authorization. The invoice files also include county roads employees' time sheets.,,Public,
5064,Tooele County (Utah).$bCounty Commission,Meeting files,1910-1913; 1917-1923.,chronological,"These files document issues discussed and decisions made during meetings of the Board of County Commissioners. They were used for reference purposes. The files include correspondence\, claims\, receipts\, incoming correspondence\, reports from other elected officials\, applications for licenses\, petitions\, preliminary budgets\, maps\, legal papers\, and appointments. Each document is folded\, placed in an envelope\, dated and action recorded on the envelope.",Permanent. Retain for 5 year(s),,
82729,Tooele County (Utah). County Sheriff,Booking sheets,1987-,"Chronological, thereunder alphabetical by first letter of inmates surnames","These are records of prisoners confined in the county jail. They include the prisoner's name\, alias\, sheriff's office number\, booking number\, offense\, address\, arresting officer's name\, date committed\, term of sentence\, and discharge date.",Retain permanently,Public,
5148,Tooele County (Utah). County Council,Hazardous waste public opinion survey,1987-,Chronological,"This survey was contracted by the county commission and undertaken by Dan Jones and Associates to survey public opinion in Tooele County concerning the construction of a hazardous waste facility. It was used by the county commission in making their final decision on whether to construct the plant. The survey includes a copy of the survey instrument\, and its results show a breakdown by age\, location\, gender\, political party\, and educational level.",Permanent. Retain for 10 year(s),,
26399,Tooele County (Utah).$bCounty Commission,Relief Committee time books,1933-1934.,None.,"These Tooele County Relief Committee time books document hours worked by the specific laborers and teams the county employed. The time books contain separate pages for each week that include columns listing names of workers\, hours worked for each day\, total time\, daily wage\, and amount due each worker. It is unclear exactly what work the county was commissioning through the relief committee\, however during the depression and before Utah county commissions were responsible to provide for the care\, relief and maintenance of all indigent sick and dependent poor who lived within the county (Revised Statutes of Utah annotated\, 1933 19-5-55).",,Public,0.35 cubic foot
3542,Tooele County (Utah). County Auditor,Revenue bonds,1989-,alphabetical by subject of project,These bonds are issued by the county commission and made payable solely from revenues attributable to extensions and improvements made to revenue producing facilities (UCA 11-14-17 to 11-14-17.5_(1989)). They are used to encourage industrial development within Tooele County. These bonds are issued for the development for the Utah Hazardous Waste Treatment Plant in Tooele County.,Retain for 1 year(s) after resolution of issue,,
5413,Tooele County (Utah). County Auditor,Justice court reports,ca. 1977-,"Chronological, thereunder alphabetical by name of judge","These monthly financial reports are submitted to the county auditor on monies collected by the two county justice courts (Wendover and Stansbury Park). The reports are used to reconcile records with monies actually collected. The Wendover court deposits monies collected in a local bank and attaches the bank deposit slip to the report\, while the Stansbury Park court brings the money with the report to the county auditor's office and the auditor deposits monies into a county bank account. The reports include the name of the judge\, name of defendant\, charge\, trial date\, receipt number\, fine imposed\, amount suspended\, fines collected (county and state)\, costs paid\, and totals.",Retain for 3 year(s),,
26453,Tooele County (Utah). County Auditor,Audit reports,1929-1932.,Chronological,These are reports prepared by external auditors examining and verifying the county's financial activities for the year. Includes statements of receipts and disbursements and established funds of the county.,Permanent. Retain until administrative need ends,Public,
6560,Tooele County (Utah). Department of Health,"Women, Infants, and Children (WIC) family participant files",1980-,Alphabetical by surname,"These files document the participation of women and children in the WIC program which provides supplemental foods and nutrition education to low income families in accordance with the provision of 7 CFR 246 (1990). This program is open to pregnant\, postpartum\, and breast-feeding women and to their children under the age of three. These files include nutrition history\, ineligibility notification\, family enrollment forms\, turnabout change order\, nutrition education information\, nutrition education attendance record\, nutrition care plan\, pregnancy history\, WIC certification form\, and WIC participant responsibilities agreement.",Retain for 10 year(s) after separation,Private,
5519,Tooele County (Utah). Department of Health,Preschool immunization survey,1975-,"Chronological, thereunder alphabetical by name of school","This is a survey taken by local health departments of children entering kindergarten in Tooele County. Copies of the forms are sent to the State Department of Health. It includes two forms\, School Immunization survey form (form A) and Students needing follow-up action form (form B). Form A includes names of school and school district\, phone number and location of school (city and county)\, name of responsible person\, number enrolled in kindergarten\, number of children with immunization cards or records turned in to the school\, number of children with no record of immunization turned in\, number of children adequately immunized\, number of exemptions (medical\, religious\, personal) and total of exemptions.__Form B includes name of school and,school district\, phone number\, location of school (city and county)\, responsible person\, student's name\, telephone number and address\, indication of which immunizations were not completed (DPT\, polio\, measles\, rubella)\, indication whether in compliance but inadequate\, and any comments.",Retain for 2 year(s),,
6562,Tooele County (Utah). Department of Health,Expenditures summary report,undated,Chronological,"This is a monthly statement sent to the state Department of Health to bill for expenses incurred on state contracts. This statement includes the name of the local health department\, month and year\, allocation of expenditures by contract type\, expenditure category (wages and salaries\, fringe benefits\, etc.)\, total amount of expenditures\, amount of the collection received\, the net amount of expenditures\, and date and signature of the certifying official.",Retain for 3 year(s),Public,
5517,Tooele County (Utah). Department of Health,Child health case files,1975-1993.,Alphabetical by name of patient,"These are case files for children in the Well Child program. This is a low cost program to identify public health problems and to promote healthy children in low income families ineligible for Medicaid. These files are used to document participation in the program and to record the childrens' development. They include the child health record (date admitted\, child's name\, sex of child\, date and place of birth\, name and address of parents\, name of family doctor or health agency\, clinic location\, source of referral\, prenatal history (weight\, length\, gestation\, delivery\, neonatal condition)\, a record of immunizations\, past medical history\, psychomotor development history\, feeding history\, present problems\, appraisal of parent\, general,appraisal\, social adaptation and behavior\, physical examination\, comments\, summary and recommendations\, physician's signature\, nursing note\, and nurse's signature); well child care 4-5 years of age form (name\, date\, age\, temperature\, weight\, height\, parent education\, history\, physical examination\, developmental history\, and registered nurse's signature); and well child care examination forms (three columns to allow for date\, age\, weight\, temperature\, length\, head\, interval history\, died\, development\, physical examination\, problems with plans\, other recommendations; immunizations\, teaching\, next appointment\, nurse's signature).",Retain for 4 year(s) after separation or until date of birth,Private,
8048,Tooele County (Utah). Department of Health,Home visit case files,1950-,Alphabetical by patient's surname.,"These case files document home visits made by public health nurses to following up cases referred to the health department. These visits are to victims of neglect and people with disabilities\, behavior problems\, and and neurological conditions. The files include nurse's findings\, appointments\, nurses notes\, charts\, and related correspondence.",Retain for 11 year(s) after case is closed,Private,
13460,Tooele County (Utah). Department of Health,Environmental/occupational investigation case files,1978-,Alphabetical by industry name,"These are records of epidemiological investigations of environmental and occupational public health hazards. They help prevent those hazards\, and assist in short and long-term health studies. As stated in the Utah Code of Communicable Disease Rules\, the Department of Health collects this information in order to promote and protect the public health and to prevent and control disease. Includes epidemiological investigations of individuals and/or groups exposed to environmental health hazards\, health risk analyses of human exposures to chemical contaminants\, cancer cluster investigations\, and adverse reproductive outcomes. Medical records may contain patient name\, address\, sex\, race\, age\, type of exposure\, company where possible exposure occurred. The State Bureau of Epidemiology maintains the record copy of these records permanently.",Retain for 7 year(s) after case is closed,Public,
13465,Tooele County (Utah). Department of Health,Food service establishment reports,1982-,Alphabetical by food establishment name,"These are reports on inspections of food service establishments to ensure that proper methods of food preparation and sanitation are followed. These inspections are authorized under UCA_26-15-15-2(1)\, 26A-1-113\, 26A-1-114(1)(g) (1993). They are used to track violations and compliance to state law and local ordinances. These reports include the name and address of the owner; the name of the establishment; the inspection purpose (follow-up\, regular\, etc); the date that identified violations must be corrected; the inspector's comments; and the results of the inspection of food\, food protection\, personnel\, food equipment and utensils\, water\, wastewater\, plumbing\, toilet and hand washing facilities\, solid waste disposal\, insect/rodent/animal control\, floors\, walls\, and,ceilings\, lighting\, ventilation\, dressing rooms\, other operations\, living quarters/laundry; the rating score; and inspector's name.",Retain for 10 year(s),Public,
18152,Tooele County (Utah). Department of Health,Tuberculosis client case files,1982-,Alphabetical by client surname,"This is an application used to obtain a permit to operate a food establishment. The form includes date\, business name\, address\, and telephone number; applicant's name\, address\, and telephone number; business type; a statement signed by applicant indicating permit conditions; fee amount; permit number; name of person approving application\, and the name and address of property owner.",Retain for 7 year(s) after case is closed,Private,
5520,Tooele County (Utah). County Assessor,Daily personal property transaction report,1985-,"Chronological, thereunder numerical by receipt code","This is a daily computer report on personal property tax collections. It is used for reference purposes and for verification. At the end of each month the daily reports are compiled into a monthly report (series 0552). The report includes date\, receipt code\, transaction type\, amount taxable\, total applied interest adjustment amount\, net tax\, transaction amount\, balance due\, district number\, and a summary by taxing district.",Retain for 1 year(s),,
28498,Tooele County (Utah). Justice of the Peace : Ophir Precinct,Justice docket for Ophir and Tooele City precincts,1876-1891.,Chronological by hearing date.,"This series is contained in a bound volume used to record civil and criminal cases heard by the justice of the peace\, as well as marriages performed. The court docket typically records the names of the parties in the case\, the complaint or charges\, a summary of the case\, and the justice's decision and signature. The marriage records list the date and place of the marriage\, the names of the individuals marrying\, names of the witnesses\, the fees paid\, and the signature of the justice of the peace.",,Public,0.20 cubic foot
23122,Tooele County (Utah). Department of Health,Duplicate birth certificates,1984-1998.,Numerical by local registrar file number.,"These certificates document all live births in the State of Utah in compliance with UCA 26-2-5 (2008). In 1905\, a state registry system of vital statistics was established at the State Health Department with local registrars. All certificates created prior to 1905 are only maintained at the local level and prior to 1978 some local registrars may not have reported all births to the State Health Department. Since 1978\, all certificates maintained at the local level are duplicate certificates maintained by the State Health Department. The information recorded includes the child's name\, place of birth\, date of birth\, sex\, and if child part of multiple birth; the parents' name\, race\, age\, birthplace\, occupation\, and marital status; a record of children previously born to the mother; the length of the pregnancy; the child's weight and length at birth; the date of the serological test; and a description of any congenital malformations or birth injuries.",Permanent. Retain until administrative need ends,Exempt,
26400,Tooele County (Utah). County Assessor,Tax statements,i 1917.,None or undetermined,"These folders of tax payers' notices are early statements which identify each land owner's name and address\, acreage and kind of real estate such as grazing\, dry land\, roadway\, mountain\, orchard\, etc.\, shares of water\, and location.",,Public,
30556,Tooele County (Utah). Probate Court,Land claim declaratory statements,1870-1871; 1883,Numerical by filing number.,"This series contains statements of individuals asking the court to recognize their claim to land that they occupy\, but for which they have no legal title from the federal government.",,Public,
3717,Tooele County (Utah). Justice of the Peace : Grantsville Precinct,Justice docket books,"1876, 1902-1943.",Chronological.,"These dockets record actions in cases heard before the Grantsville Justice of the Peace including such things as disturbing the peace and petit larceny\, and hunting and traffic violations.",,Public,1 microfilm reel
26155,Tooele County (Utah). Justice of the Peace : Tooele Valley Precinct,Civil and criminal justice dockets,1914-1941.,chronological,"Civil and criminal justice docket books from the Tooele County Precinct contain a record of actions in cases involving small claims and minor infractions. Entries include names of plaintiffs\, defendants\, and attorneys\, notes on proceedings\, dates of actions\, and final judgments.",,Public,
26069,Tooele County (Utah). Justice of the Peace : Gold Hill Precinct,Docket book,1917-1926.,chronologically by date.,"The Gold Hill justice docket contains a record of cases heard by the Gold Hill Justice of the Peace. Cases include minor infractions such as operating an automobile without a license and bringing intoxicating liquor into Gold Hill. Entries include names of plaintiffs\, defendants\, and attorneys\, notes on proceedings\, dates of actions\, and final judgments.",,Public,
3488,Tooele County (Utah). County Clerk,Bounty record and index,1943-1975.,Chronological.,"These two books document the payment of county and state bounties for the killing of various predators. To receive payment hunters completed appropriate forms and filed them with the county clerk. The clerk then issued ""a certificate under the seal of his office stating the number and kind of skins involved and stating the sum person entitled "" (UCA 4-6-8 (1953)). The county clerk was also required to ""keep a record in a bounty book of all county certificates issued by him"" (UCA 4-6-11 (1953)). In 1975\, the law was repealed and the responsibility was given to the Commissioner of Agriculture. The books include the date\, hunter's name\, address\, book number\, affidavit number\, the number of each species killed\, the amount of the bounty paid per animal,(coyote\, lynx\, wolf\, and cougar)\, the total bounty paid\, and any remarks.",Permanent. Retain for 5 year(s),Public,
3492,Tooele County (Utah). County Clerk,State driver's license master license report,1988-,Alphabetical by driver's name,"This is a computer report of all licensed drivers within Tooele County. It is used with the voter registrations to create jury lists for district\, circuit\, and justice courts. The report includes the driver's name and address\, date of birth\, and date license issued.",Retain until superseded,,
15691,Tooele County (Utah). Clerk of the County Court,Articles of incorporation record books of LDS church wards,1882-1883.,Chronological by date.,"These volumes record copies of Articles of Incorporation filed with the Tooele County Clerk by LDS Church Wards. The record books were kept as the official copy available for public use. The actual articles of incorporation record the following: names of the corporation officers\, names of ward members\, and oaths of office. The Articles of Incorporation state that members of the ward ""desired to become a body corporate\, under and in accordance with the existing laws of Utah Territory\, and had met for that purpose."" The law of the Utah Territory stated ""that any number of persons associated together for religious\, social\, scientific\, benevolent or other,purposes...when pecuniary profit is not their object...may incorporate themselves as provided in the Act (Laws of Utah\, 1878\, chap. 18\, sec. 1). Under current Utah law and the laws of the territorial legislature\, individuals desiring to incorporate\, were to file and record articles of incorporation with their respective county clerk. These agreements specified the nature and place of business\, amount of stock to be issued\, terms for officers\, etc. The clerk in turn issued a certificate of incorporation and recorded the final articles of incorporation in these record books.",,Public,0.20 cubic foot 1 microfilm reel
26177,Tooele County (Utah). Clerk of the County Court,Merchants' and peddlers' licenses,1885-1893.,Numerically by license number,"Pursuant to""an act authorizing county courts to grant licenses\,"" (passed by the Legislative Assembly in 1884) the Tooele County Court issued licenses authorizing any commercial activity within the county. Licenses were printed in duplicate in large books and then filled out doubly so that the merchant could have a copy and the county could also retain a stub copy in the book. Merchants' and peddlers' licenses were signed by the Tooele county clerk.",,Public,
29636,Tooele County (Utah). Justice of the Peace : Jacob City Precinct,Civil case files,1875-1876.,Chronological by date of filing.,This series contains files on cases handled by the justice of the peace.,,Public,0.20 cubic foot
1505,Tooele County (Utah). County Clerk,Limited partnership files and index,ca. 1947-,Alphabetical by name of partnership,"These files document the filing of limited partnerships with the county clerk. A limited partnership is ""a partnership formed by two or more persons"" under the provisions of UCA 48-2-1\, ""having as members one or more general partners and one or more limited partners"" (UCA 48-2-1). Persons desiring to form a limited partnership shall ""file for record the certificate in the office of the county clerk of the county in which the the principal place of business of the partnership shall be situated"" (UCA 48-2-2(1)(b)). The original certificate is amended or cancelled when a notarized amendment (or cancellation) or court order is filed in the office of the county clerk where the certificate is recorded (UCA 48-2-25).__These files contain affidavits\,,agreement and certificate of limited partnership (notarized original) and cancellation of certificate of agreement. The separate index includes date partnership formed\, name\, and date filed.",Retain permanently,,
1546,Tooele County (Utah). County Clerk,Annual audits,1927-,Chronological,"These are the annual audit reports by external auditors showing the financial condition of Tooele County. All counties are required to have an audit undertaken within six months after the close of the fiscal year. The audit shall include ""the financial statements; the auditor's opinion on the financial statements; a statement of the auditor expressing positive assurance of compliance with state fiscal laws identified by the state auditor; a copy of the auditor's letter to management that identifies any material weaknesses in internal controls discovered by the auditor and other financial issues related to the expenditure of funds received from federal\, state\, or local governments to be considered by management; and management's,response to the specific recommendations"" (UCA 51-2-3(1)).",Retain permanently,,
1749,Tooele County (Utah). County Clerk,Insurance information files,1974-,Alphabetical by subject,"These files are informational files. They are used to reference information on county insurance. The files include correspondence\, bid proposals\, newspaper clippings\, insurance loss statements\, and insurance review statements.",Retain for 3 year(s) or for 0,,
1868,Tooele County (Utah). County Clerk,Notary public lists and index,ca. 1980-,"Chronological, thereunder alphabetical by name","These are lists of notaries public residing in Tooele County. The county clerk receives ""certificates of notaries public . . .[and] shall keep and maintain an indexed record for that purpose\, showing the name of all person's holding notarial commissions\, with the dates of issuance and expiration"" (UCA 17-20-3). The lists include the names and the addresses of the notaries public\, dates commissions given and dates commissions expires.",Retain until superseded,,
1779,Tooele County (Utah). County Clerk,Petition files,1982-,Chronological,"These files contain the formal written petitions from county residents submitted to the county commission proposing action. Each petition contains a statement of purpose on proposed action and signature and address of petitioners. It is the responsibility of the county clerk to ""preserve and file all petitions"" (UCA 17-5-15(7). Signatures have been verified to determine whether petitioners are registered voters.",Permanent. Retain for 1 year(s),Public,
1911,Tooele County (Utah). County Clerk,Commission agenda files,1987-,Chronological,"These files document the public notification of regular and special county commission meetings. The files include agenda (containing date\, time\, location of meeting\, items to be discussed) and completed forms requesting items to be included on the agenda.",Retain for 4 year(s),,
3546,Tooele County (Utah). County Clerk,Notaries public index,ca. 1904-,alphabetical by name of notary,"This is an index to all Tooele County notaries public. After the county clerk receives ""certifications of notaries public from the Division of Corporations and Commercial Code\,"" he shall ""keep and maintain an indexed record"" of notaries public within Tooele County ""showing the names of all persons holding notarial commissions\, with the dates of issuance and expiration"" (UCA 17-20-3 (1989)).",Retain permanently,,
3539,Tooele County (Utah). County Clerk,Death reports,1898-1905.,"Chronological by filing date, thereunder alphabetical by submitting physician name.","These are report forms completed by physicians or person in attendance at deaths. ""Physicians who attend deceased persons in their last sickness\, clergyman who officiate at funerals\, justices of the peace who hold inquests\, and sextons and undertakers who bury deceased persons\, must each keep a registry of the name\, age\, residence\, and time of death of such person"" (Utah Rev._Stat._57:2031_(1898)). They were used by the clerk to register deaths occurring in Tooele County. Each report contains space for the recording of six deaths. The reports include name of person making report\, number of death\, name of deceased\, date of death\, place of death\, length of residence\, sex\, color\, race\, age\, occupation\, cause of death\, marital status\, birth place\,,last place of residence\, name of informant\, and date filed with clerk. In 1905\, Utah became a registry state and the responsibility of registering births and deaths was removed from the office of county clerk and given to the Health Department with local registrars.",Retain permanently,Public,0.20 cubic foot
3366,Tooele County (Utah). County Clerk,Inventory and appraisement and sale records,1887-1899.,Chronological,"This volume contains printed probate forms completed by the clerk of the probate court for probate cases where person died intestate. These forms document the inventory and appraisal of individual estates. They include name of estate\, date signed and notarized\, oath of appraiser\, oath and notarized signature as to inventory of estate\, a listing of inventory and appraisal of estate (containing real estate and value\, chattel property and value\, articles and value\, bank accounts\, mortgages\, notes\, signed and notarized). All orders contain the name of the estate and parties involved.",Retain permanently,,
5539,Tooele County (Utah). County Clerk,Official election registers,1976; 1984-,"Chronological, thereunder alphabetical by first letter of surname of voter","These books are the official listing of registered voters in Tooele County for the primary and general elections. There is a booklet for each election district in the county. Voters are required to register with the county clerk or local election registrars prior to election day (UCA 20-2). These registers contain a listing of persons who voted at least once in the previous two years or registered since 1974. These lists are used at the polls by election judges to identify registered voters and to record ballot numbers on election day. After the election they are used for comparison when canvassing the election and later to prepare new registers for the next election.__They include year\, voting district number\,,identification number\, registered voter's name\, four year voting record\, date of registration\, birth date\, grounds for challenge and name of person making challenge\, last year voted\, city\, and for some voters their address.",Retain for 4 year(s),Public,
887,Department of Transportation,Highway maps,1910-,Chronological.,"The maps contain information pertaining to the types and locations of highways\, cities and towns\, points of interest\, historical sites\, state and national parks\, and lakes and rivers.",Permanent. Retain until administrative need ends,Public,0.20 cubic foot 1 microfilm reel
30864,Tooele County (Utah). Community Development Department.,Conditional use permits,1966-,Alphanumerical by permit number.,"These records document applicants that have requested a conditional use permit\, which requires a business or occupant on a parcel of land operate within certain conditions placed on their property\, according to Utah Code 10-9a-507.",Retain permanently,Public,
1621,District Court (Third District : Salt Lake County),Probate case files,1851-,"Numerical by consecutive, court-assigned case number.","The case files for Third District Court (Salt Lake County) probate division primarily include cases involving the probate of estates for deceased persons and guardianship for minors and incompetent persons. Probate is judicial oversight of property in transition. The probate of estates\, which comprise the bulk of case files\, is the process by which a deceased person's property is identified and maintained\, his debts and taxes paid\, and then remaining property distributed to beneficiaries as specified in a will or as required by law for persons who die intestate (without a will). In guardianship cases\, probate is the establishment of a guardian for minors or incompetent adults who hold property that needs management. In addition to probate these case files also include name changes and a few adoptions. Brigham Young's case is #553. 	",Permanent. Retain for 50 year(s),Public,100.0 cubic feet 3077 microfilm reels
2210,Division of Archives and Records Service,Territorial militia records,1849-1877; 1905-[ca.1917].,Chronological.,"These papers document the administration and activities of various segments of the territorial militia\, also known as the Nauvoo Legion. They were brought together by archives staff in the late 1950s and early 1960s in an effort to collect all documents about Utah veterans from any source and to serve as a state repository for those documents. Numerous categories of papers are included\, among them correspondence\, receipts and bills\, diaries and journals\, muster rolls\, payrolls\, rosters\, reports\, and returns. These papers relate to the administrative responsibilities of Lieutenant General\, Daniel H. Wells\, and his headquarters staff. They also include papers of the local military districts with,their own battalions\, regiments\, and companies. Orders were dispersed from headquarters and various reports sent from local headquarters\, so most of the papers are from the territorial period. There are other papers collected in the early 20th century by the Adjutant General of the Utah National Guard in an attempt to document pension claims of Indian War veterans. A few papers were collected later from private donors by the Military Records Section of the Utah Historical Society. Correspondence\, orders\, and court-martial papers comprise the most descriptive and heterogeneous of the documents. Letters between local units and headquarters are the most common. There is also correspondence with outsiders\, such as a letter to Samuel Colt,regarding the purchase of firearms or with the Secretary of War regarding federal reimbursement for expeditions. Much information relates to routing administrative matters such as the organization of local militia companies. Other topics include campaigns against Indians\, including the Blackhawk and Walker Wars and various raids on or by the Ute\, Shoshone\, and Navajo. The confrontation with Johnston's army in the late 1850s is discussed briefly. Guarding the Overland Trail mail and telegraph routes for a few months during the Civil War is also mentioned. In addition to correspondence\, journals or typed transcripts are relatively descriptive. They include personal or company diaries kept at the time of service. They also include reminiscences of service,sent in to validate pension requests in the early 20th century. Various lists comprise the bulk of the documents. They include muster rolls\, returns listing men and equipment\, payrolls\, and lists for specific activities (e.g._furlough lists\, morning reports\, duty rosters\, detachment lists\, etc.). Financial documents\, including supplies\, bills\, provision lists\, receipts\, and so forth\, comprise a small group of documents. There are account ledgers for various expeditions against the Indians which were reimbursed by the federal government. Other miscellaneous documents include occasional maps. In 1870\, Governor J. Wilson Shaffer issued a proclamation that proscribed the militia as commanded by Lieutenant General Wells.,In 1887\, the federal Edmund-Tucker Act disbanded the Nauvoo Legion entirely. Much information was initially collected by the Nauvoo Legion Adjutant General\, which was transferred to and added to by the Utah National Guard Adjutant General. The records were later transferred to the Military Records Section of the Utah State Historical Society\, which also added information. Finally\, the records were turned over to the Utah State Archives.",,Public,2.35 cubic feet 28 microfilm reels
1593,Weber County (Utah). Probate Court,Civil and criminal case files,1852-1887.,"Chronological by filing date through 1879, thereafter numerical by case number.","In 1852 the Utah Territorial Legislature provided that the Probate Court should have jurisdiction not only in estate and guardianship matters\, but original jurisdiction in civil\, criminal\, and chancery cases. The Probate Court could act as an appellant court to the Justice of the Peace Courts in the County\, and decisions made in the Probate Court could be appealed to the District Court. This series includes those cases handled by the Probate Court which are not probate or estate cases. Civil cases include primarily divorce\, debt\, and damages cases. Criminal cases include larceny\, assault\, and disturbing the peace charges. Other case types include appeals and habeas corpus hearings. In 1874 the federal Poland Act revoked the jurisdiction of the Probate Court over all but divorce and probate cases. In 1887\, the federal Edmunds-Tucker act revoked Probate Court jurisdiction in divorce cases\, and with that Act\, the creation of this series ended.",,Public,5.20 cubic feet 7 microfilm reels
2220,Secretary of State,Indian war veteran medal records,i 1905-1940.,,"In 1905 the Utah legislature passed an act entitled ""Medals for Indian War Veterans"" authorizing the governor and secretary of state to procure a medal for each of the veterans who actually served in suppressing Indian hostilities in Utah during the years 1850 to 1872\, inclusive. These forms are the applications for a medal submitted by the veteran or next of kin. Related correspondence also is included as are a few actual medals which were never distributed. . Most of the applications relate to service in the Black Hawk Wars. Other confrontations include the Walker War\, Navajo raids\, Shoshone war\, Paiute raids\, Tintic skirmishes\, etc. The form required county; age; birthplace; current residence;,name of war in which served; enrollment date; rank; commander's name; and places\, years\, and type of actual service followed by the applicant's signature. If being completed by next of kin\, there was a blank for the applicant to state his or her relationship to the veteran. The statement was witnessed by a notary and attested to by two individuals with personal knowledge of the applicant's service. The signature of the commander might also be included. The back of the form gives the date received\, date approved\, and the signatures of the governor and secretary of state. Correspondence includes requests for forms\, manufacturing orders for the medals\, inquiries regarding delays\, requests from veteran reunion groups\, receipts\, thank you notes\, etc. By 1925 when,appropriations had lapsed\, letters explaining the necessity of a two dollar fee were included. Correspondence as late as 1940 is noted in response to 1939 advertisements listing unclaimed medals. A few unclaimed medals remain in the series.",,Public,2.20 cubic feet 18 microfilm reels
2217,Commissioner of Indian War Records,Indian War service affidavits,i 1909-1919.,Alphabetical by soldier's surname,"Legislation in 1909 created a Board of Commissioners of Indian War Records to ascertain the names of the persons who were members of any organization performing military duties during Indian wars against the Indians during territorial years. Veterans completed affidavits of service and two witnesses also completed affidavits supporting the facts. The primary function of the form was to validate pension claims\, first to the federal government\, and after the 1917 creation of a state pension fund\, to the state. The bulk of the affidavits date to 1909-1910; a few were filed as late as 1919. The soldier's affidavit consists of a preprinted form with blanks for the name of county where filing\, the individual's name\, his,residence\, length of residence\, age\, date of enrollment\, type of company (infantry\, cavalry\, etc.)\, his captain\, residence at the time\, age at the time\, length of service\, transfer dates and type of company served in following transfer with its captain's name up to the final organization served with\, and date of release. Then there is space for the description of duties and engagements participated in while in each company. The witnesses are named and an oath taken to insure information was accurate. The widow or child of a deceased veteran could complete a similar affidavit. The accompanying two witness affidavits reiterated the information with an oath that the service rendered by the soldier was ""honest and faithful.""",,Public,3.00 cubic feet 11 microfilm reels
677,Insurance Department,Annual reports,1909-,Chronological.,"This series contains reports of the Insurance Department activities from the previous year with information pertaining to agency activities\, agency staff\, licensing\, compliance and enforcement\, consumer services\, rates\, fraud\, legislation\, research\, and fiscal and financial operations.",Permanent. Retain until administrative need ends,Public,2.00 cubic feet 5 microfilm reels
1436,Board of Education. Office of Education. School Finance Section,Minimum school program reports,1957-,Chronological,"These reports are for the benefit of those who are interested in making analyses\, comparisons and doing research on the Minimum School Programs of the state school districts. These reports include legislative estimates and mid-year updates. Prior to 1990\, this report was published annually. After 1990\, the report is published bi-annually with estimates issued in the spring and actual data issued in the fall.",Permanent. Retain until administrative need ends,Public,2.00 cubic feet 1 microfilm reel
1052,Legislature,Utah code unannotated,i 1982-,"Chronological, thereunder numerical by volume. Entries are by title number.","The Utah Code Unannotated was issued to meet ""the need for the entire Utah Code to be readily available and compact enough to fit in a briefcase."" It is printed by a private company. This series contains a copy of the current law for any given year. Entries are organized into numbered titles\, chapters and sections. No historical or legal annotations are included. A set of three or four volumes is issued annually or biennially.",Permanent. Retain until administrative need ends,Public,5.00 cubic feet 35 microfilm reels
3192,Division of State History,Administration files,1897-,"Alphabetical by subject, thereunder chronological by year.","These are the administrative records of the Utah State Historical Society from its founding as a private organization in 1897 through its transition into a state government agency known as the Division of State History\, currently housed under the Department of Community and Economic Development. This series contains a broad assortment of records documenting the administrative operations of the Utah State Historical Society including annual meeting files\, board of trustees minutes\, board member files\, local chapter records\, statehood day files\, various office files\, correspondence\, financial records\, UEH grant files and many others. Records reflect the value of the Society to professional researchers and students as well as the public in general in its mission to Preserv[e] and Shar[e] Utahs Past for the Present and the Future. Records in this series are disparate in type\, but all reflect the internal workings of the agency as well as its role in preserving and providing access to,Utahs past.",Permanent. Retain until administrative need ends,Public,45.00 cubic feet 1 microfilm reel
2847,Department of Natural Resources. Division of State Parks.,Administrative records,1948-1979.,None.,"This series contain unpublished reports\, correspondence\, proposed procedures\, bonding legislative bills\, recreational bonding\, memos\, etc.",,Public,7.75 cubic feet
3166,Washington County (Utah). County Clerk,Birth registers,1898-1905.,"Chronological by year but not by month. Entries were recorded in order of report, not by date of birth.","These birth registers have entries from 1898 into 1905 showing date of birth\, sex\, race\, color\, parents\, and residence. The second volume also includes name of child; place of birth; whether a twin\, triplet\, or other; and name of attendant. Beginning in 1898\, physicians and midwives were required to keep record of each birth at which they assisted professionally. In their absence\, parents were required to make a report. They then reported quarterly to the county clerk or in the case of incorporated cities\, to the local board of health and they would in turn report to the county clerk. In 1905\, the state passed a law requiring each county to file a uniform certificate with the State Bureau of Vital Statistics.",,Public,1.00 cubic foot 1 microfilm reel
2793,Division of Archives and Records Service,World War I service records,1917-1919.,Alphabetical by surname.,"This series consists of statements of service for military personnel serving in the marines and the army during World War I. The information was gathered originally by the federal government. At the time of their collection\, authorization was sometimes granted to use the forms to adjudicate claims involving states and to be used by patriotic or philanthropic societies. The forms contain some variations; however\, the following information is typical: name\, service number\, race\, residence\, type of entry (i.e. enlisted or inducted)\, place and date of entry\, place and date of birth\, organizations served in\, assignments\, transfers\, grades and dates of appointment\, engagements\, injuries\, overseas service\, type of discharge\,,departure from service\, and a section for remarks. The cards were sent to the Utah Adjutant General sometime after they were compiled and were transferred to the Military Records Section of the Utah State Historical Society upon its creation in 1957.",,Public,11 microfilm reels
2872,Department of Natural Resources. Geological Survey,Survey Notes bulletins,1964-,Chronological,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",Permanent. Retain until administrative need ends,Public,0.70 cubic foot 1 microfilm reel
2854,Department of Natural Resources. Division of State Parks.,Newspaper clippings,1960-2010.,Alphanumerical,"Documents created by the agency\, including pamphlets\, reports\, leaflets\, file manuals\, annual reports\, other published or processed documents\, and the last manuscript report\, if not published\, relating to management projects. Electronic versions of publications may be considered a duplicate if identical. If unique\, see Schedule 1 Item 44.",Permanent. Retain until administrative need ends,Public,
3210,Legislature. Office of the Legislative Fiscal Analyst,Appropriations reports,1967-,Chronological.,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",Permanent. Retain until administrative need ends,Public,2.00 cubic feet 2 microfilm reels
2869,Department of Natural Resources. Geological Survey,Bulletins,1948-,Numerical by bulletin number,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",Permanent. Retain for 2 year(s),Public,2.00 cubic feet 1 microfilm reel
3851,District Court (Third District : Salt Lake County),Coroners' inquest case files,1870-1871; 1886-1937.,,"Inquests\, or hearings\, were to be held on the bodies of persons who were supposed to have died by unlawful means to determine the cause of death and whether or not it was felonious. In practice\, this also included inquests on those individuals whose deaths may have been natural\, but where the cause was not certain. These files contain the results of those inquests from various precincts around the county\, including the communities of Salt Lake City\, Bingham\, Magna\, and Murray. The inquests were conducted by a county coroner or justice of the peace until statehood in 1896. Thereafter there was no coroner and justices of the peace alone continued to conduct inquests. A copy of the papers were forwarded to the county probate court,until 1896 and thereafter to the district court for safekeeping. The duties of justices acting as coroner remained in effect with little variation from enactment in 1868 to their repeal in 1965. The files may include a copy of the verdict or determination of cause of death\, any subpoena of witnesses\, a venire (warrant to the sherriff to summon jurors)\, and by about 1915 a transcript of the hearing with occasional related exhibits.",,Public,5 microfilm reels
3212,Constitutional Convention (1895),Records,s 1895.,"By document type, thereunder chronological by numbered days (minutes) or numerical (files and committee reports).","In July 1894\, the U.S._Congress enacted a law to enable the territory of Utah to be admitted into the Union as a state. The act spelled out the calling of a convention composed of 107 delegates to meet beginning in March 1895 to draw up a state constitution. These records are the papers of that convention. They include a copy of the federal enabling act; roll call; transcripts\, published and unpublished\, of the proceedings; files of proposals\, petitions\, and other recommendations for inclusion in the state constitution; and a limited number of committee reports\, minutes\, and notes. The proceedings of the 66-day convention were typed verbatim. These were then published\, with the exception of rarely expunged portions. The transcripts cover the discussions and debates of the convention in detail. Procedural and administrative matters are covered. Constitutional topics follow specifications in the enabling act or topics considered important by the delegates: preamble and bill of rights;,formation and responsibilities of the executive\, legislative\, and judicial branches; municipal and non-municipal corporations; public lands and buildings; the militia; labor and arbitration; taxation\, revenue\, and public debts; water rights; mining; and suggestions for future legislation or amendments. Many topics involved protracted debate\, particularly female suffrage and prohibition. Files and committee reports form the basis of the constitutional articles. They",,Public,2.15 cubic feet 5 microfilm reels
3912,Territorial Penitentiary,Wardens' administrative records,1855-1894.,Chronological by date.,"These records cover the administrations of Wardens Daniel Carn\, Alexander McRae\, J.A. Little\, Albert P. Rockwood\, and Frederick Kesler\, and document the general administration of the penitentiary during Utah's territorial period. Included are prison record books which contain descriptions of prisoners\, the findings and sentences of courts\, a record of their confinement and a summary of their crimes. Journals and other financial records show the purchase of supplies and the proceeds realized from the labor of prisoners. Several reports and other documents contain good historical data about the penitentiary or record information about conditions there. These include a draft history written by Warden Rockwood in 1877\, a questionnaire about,prison conditions\, and several reports written by Warden Kessler to the legislative assembly in the 1880s and 1890s. Other documents include warrants of confinement and the orders of release for individual prisoners\, general correspondence\, and some documents from a Justice of the Peace court about some specific cases.",,Public,2 microfilm reels
3662,Brigham City (Utah). City Council,Ordinances,1875-,Chronological.,"According to Utah law the governing body of each municipality shall exercise its legislative powers through ordinances. The governing body may pass any ordinance to regulate\, require\, prohibit\, govern\, control or supervise any activity\, business\, or condition authorized by law. (Utah Code\, 1988\, 10-3-701-702). Ordinances relate to public utilities\, city departments and officials\, city finances\, crimes and nuisances\, business licenses\, zoning and building codes\, etc.",Retain permanently,Public,5 microfilm reels
3922,Salt Lake County (Utah). County Clerk,Birth registers,i 1898-1905.,"These records are chronological by year but not by month. Entries were recorded in order of report, not by date of birth.","These records contain birth registers recorded during the years 1898 through 1905. Each entry has the sex\, color\, race\, date of birth\, place\, father's name\, mother's name\, residence\, and name of attending physician. Registers between 1904 to 1905 also include information about legitimacy\, the number of children born by mother including stillbirths\, parent's ages and birthplaces.",,Public,0.90 cubic foot 1 microfilm reel
3769,Division of Archives and Records Service,Military death certificates,i 1941-1953.,Chronological.,"These are death certificates for United States soldiers killed overseas during World War II and the Korean War whose bodies were sent to Utah for reburial. Even though these certificates were filed long after the date of death\, it was necessary by law to obtain a death certificate before burial. They were issued by the Federal Security Agency to be filed at Utah's Bureau of Vital Statistics and they were accompanied by a federal health permit number which allowed shipment and burial in the United States. Included on each certificate is the following information: place of death; usual residence; name of deceased; date of death; sex; color; marital status; birth date; age; birthplace; usual occupation; citizen status;name of father and mother; name of,spouse; social security number; name of informant; health permit number; indication as to whether this was a burial\, cremation\, or removal; date certificate was filed; name of cemetery; registrar's signature; and funeral director's signature. Although there is a place to indicate cause of death\, most informants do not detail the actual cause but have written instead the name of the war in which the deceased had fought.",,Public,1.00 cubic foot 3 microfilm reels
3573,District Court (Third District : Salt Lake County),Naturalization record books,1896-1929.,Numerical by entry number.,"These volumes contain documentation of the final steps of becoming a United States citizen. They include petitions for naturalization\, certificates of citizenship\, and accompanying documentation. The first volume contains only certificates of citizenship. The forms provide date\, applicant's name\, former country and kingdom\, and current county of residence. Someone has later added the names of the applicant's witnesses. By late 1903\, the forms consisted of an applicant's affidavit and witness affidavits as well as a certificate. The applicant's affidavit gave his name\, birthplace\, date and place of filing his declaration of intention\, birth date\, sovereign\, and date of entrance into the United States. Both his own affidavit and that of the witnesses declared his worthiness to become a citizen. By 1905 the applicant's form was abbreviated but included blanks for birthplace\, age\, allegiance\, place from which emigrated\, date of arrival in the U.S.\, port of arrival\, age at arrival\, length,of residence in the jurisdiction\, any U.S. military service\, and place and date of filing a declaration of intention. After 1906\, courts were required to use preprinted forms furnished by the federal Bureau of Naturalization. The petition for citizenship an applicant filed included the individual's name\, residence\, occupation\, birth date and place; place from which emigrated\, date\, port of arrival\, and vessel name; date when declared his intention of becoming a citizen and court involved; his wife's name\, birthplace\, and residence; children's names\, birth dates\, birthplaces\, and residences. Also included on the petition form were the affidavit of two citizen witnesses validating the individual's petition information and declaring he was of good moral character. The oath of allegiance and the court order admitting the petitioner to citizenship are included. Later space was added for memoranda of continuances\, names of substitute witnesses\, and space to record denial\, not just the,acceptance\, of the petition. Various corroborating documents are bound into the volumes along with the petitions. These include declarations of intention filed earlier in a variety of courts; certificates of U.S. military service; certificates of arrival; witness depositions; occasional correspondence; and even occasional court orders revoking citizenship.",,Public,18.00 cubic feet 24 microfilm reels
3864,Salt Lake County (Utah). County Clerk,Death registers,i 1898-1905.,"These records are chronological by year but not by month. Entries were recorded in order of report, not by date of death.","These records contain death registers for the years 1898 to 1905. Each entry has the decedent's name\, occupation\, age\, marital status\, sex\, race\, color\, residence\, term of residence\, date of death\, cause of death\, the name of the informant making the report\, and an assigned number.",,Public,0.70 cubic foot 1 microfilm reel
3942,Territorial Supreme Court,Declarations of intention and certificate of citizenship record books,i 1851-1895.,Chronological by date.,"To become a citizen of the United States\, an individual normally filed a ""declaration of intention to become a citizen"" at least two years prior to applying for citizenship. The next step was the naturalization hearing\, where if the judge found the applicant eligible to become a citizen\, a loyalty oath was administered and a certificate of citizenship was issued. These books contain copies\, or rarely originals\, of the signed statements of individuals' intentions to become citizens (1851-1895) . The first volume also contains a record of certificates of citizenship to newly naturalized citizens (1851-1869) . The records were kept by the court clerk in volumes of preprinted forms.__The declarations of intention have blanks for the,insertion of the individual's name\, his former sovereign\, date\, and signatures of the individual and/or the court clerk witnessing the statement. The certificates of citizenship which constitute the second half of volume A document aliens' applications for citizenship. Each form gives the date\, applicant's name\, ruler's name\, names of those testifying in his behalf\, and a standardized summary of the procedures. The court clerk served as witness to the proceedings and the applicant's loyalty oath. In the first volume\, interspersed among the declarations and certificates recorded by the Supreme Court\, are those recorded by the First District Court (1852-1856) and the Third District Court (1859-1860).__After,statehood in 1896\, district courts began keeping records separately in each county.",,Public,1.00 cubic foot 3 microfilm reels
3938,District Court (Third District : Salt Lake County),Probate minutes,i 1884-1973.,Entries in the volumes are chronological; the volumes have alphanumeric labels.,"The minute books record the daily proceedings in probate\, adoption\, and guardianship matters in Salt Lake County. Change of name cases are noted occasionally and some incorporation proceedings and corporate dissolutions are included from around the turn of the century. The minutes are brief entries recording times set\, notifications made\, and various court orders and hearings related to the property or case in question. Each day has records of several cases\, and an individual case will span multiple dates.",,Exempt,17.50 cubic feet 43 microfilm reels
4654,District Court (Second District : Davis County),Probate case files,1870-,Numerical by case number.,"Files involving the formal and informal distribution of estates according to interstate succession\, wills\, and codicils. Probate case files also pertain to guardianships and sometimes adoptions as well as the estates of deceased persons.",Retain permanently,Public,16.00 cubic feet 15 microfilm reels
4731,Davis County (Utah). Probate Court,Divorce register of actions,1877; 1880.,Numerical by case number.,"This series consists of a register of actions\, labelled ""Docket A\,"" for divorce cases handled by the Davis County Probate Court. The register of actions documents the case number\, the names of the parties\, the names of attorneys representing the parties\, and the dates on which individual documents in the case were filed with the court. In 1852 the territorial legislature gave county probate courts jurisdiction over divorce cases. In 1887\, the federal Edmunds-Tucker act revoked Probate Court jurisdiction in divorce cases.",,Public,0.20 cubic foot 1 microfilm reel
4442,Ogden (Utah). City Council,Revised Ordinances,1881-,"Chronological by publication date, thereunder numerical by chapter and section.","Ordinances are laws created by the city council. They are enactments which govern and maintain the operation of the city for peace\, benefit\, and regulation of the municipality. Each separate law may carry a penalty or fine and must not conflict with The Utah State Constitution or The United States Constitution. Each ordinance is discussed in open council meetings\, and take effect 20 days after being passed. Ordinances deal with vehicles and traffic control; water use and allocation; fire and police protection; business and merchant regulation; and the establishment of fees and fines for city services.",Retain permanently,Public,2.25 cubic feet
4651,District Court (Second District : Davis County),Civil case files,1896-,Numerical by case number.,These case files document civil cases heard in Second District Court.,Retain permanently,Public,0.20 cubic foot 62 microfilm reels
4700,Davis County (Utah). Probate Court,Divorce case files,1875-1886.,Numerical by case number.,"In 1852\, the Utah Territorial Legislature provided that the Probate Court should have jurisdiction not only in estate and guardianship matters\, but original jurisdiction in civil\, criminal\, and chancery cases. In 1874\, the federal Poland Act revoked the jurisdiction of the Probate Court over all but divorce and probate cases. This series includes those cases handled by the Probate Court which are divorce cases. In 1887\, the federal Edmunds-Tucker act revoked Probate Court jurisdiction in divorce cases. Generally\, case files include a number of discrete documents. These documents may include an initiating petition\, summons and subpoenas issued to the parties in the case and to witnesses\, bonds\, exhibits\, statements of fees\, and other documents created and filed with the Court during the process of the trial action. Civil cases may include affidavits of publication of summons in those cases where the defendant was not served personally\, as well as decrees detailing the disposition of,the case.",,Public,2.00 cubic feet 2 microfilm reels
5107,Weber County (Utah). County Clerk,Birth register,i 1898-1905.,Generally chronological by reporting date.,"These records contain birth registers recorded during the years 1898 through 1905. Each entry has father's birthplace\, mother 's birthplace\, residence\, the name of the informant making the report\, date recorded\, child's name\, date of birth\, sex\, legitimacy\, race\, color\, and parents' names. On the reel\, the register is followed by individual certificates.",,Public,0.50 cubic foot 1 microfilm reel
5339,Division of Archives and Records Service,Veterans' burial locations cards and forms,ca. 1950-ca. 1990.,Alphabetical by surname.,"In the 1950s\, the Archives began collecting information on veterans' burial locations. Starting in the late 1960s\, most of the cards were converted to a computerized database (series 8490) with the original cards destroyed. The database itself was converted to fiche in 1986 and deleted. This series includes cards which were never converted to that database\, updates which were never corrected on the database\, and form letters received after the abandonment of the conversion project. The data was initially collected to provide information to veterans' organizations on burial locations so graves could be flagged for Memorial Day. Form letters were sent to next of kin to obtain information. This information was then transcribed to cards (ca._1950-1970)\, which in turn were largely entered in the database; entered directly to the database (ca._1969-1986); or left on the letter after the abandonment of the project (post,1986). Each entry in this series provides name\, birth and death dates\, military service data\, and cemetery and plot. The majority of these veterans are those of the territorial era or the Spanish-American War who had died by the 1970s. The occasional form letters date to deaths in the mid-1980s.",,Public,3 microfilm reels
6039,Daggett County (Utah). County Clerk,Marriage licenses,i 1918-,Chronological,"This series contains copies of the marriage licenses granted in Beaver County. The information includes names\, addresses\, and ages of bride and groom; date and number of license; date of marriage; title and signature of person prforming the ceremony; and signatures of bride\, groom\, witnesses\, and county clerk.",Retain permanently,Public,1 microfilm reel
5142,Weber County (Utah). Probate Court,Probate minute books,i 1883-1896.,Chronological by date of court session,"This series is made up of minute books in which are recorded the official acts and proceedings of the Weber County Probate Court (which was eliminated at statehood in 1896) while sitting in Ogden\, Weber County\, Utah. These records were created and maintained by the court clerk\, who was required by statute to enter ""all orders and decrees of the court or judge...at length in the record books of the court provided and kept for that purpose"" (Compiled Laws of Utah\, 1888\, volume 2\, part 11\, chapter 12\, section 4286\, page 537). Originated by the Weber County Probate Court during the territorial period\, entries in the minute books begin in February 1883. A typical probate or guardianship case spans multiple dates. Copies of court orders and decrees\, discharges\, petitions\, and notices are typical. Most cases involve the estates of deceased persons but cases involving commitment to the state mental hospital and adoption are included throughout the entire series. Entries in all volumes are,handwritten.",,Public,3 microfilm reels
4922,Salt Lake City (Utah). City Assessor,Tax assessment rolls,1856-1892.,"Numerical by ward number, thereunder alphabetical by name.","These volumes record the assessment of real and personal property. They were used for taxing purposes. Individual city assessors assessed and collected property taxes within municipal boundaries. In 1892\, the Territorial Legislature changed the law to require county assessors to assess property for city levied taxes (as well as the usual territorial and county taxes) in incorporated areas. All volumes are labeled Assessment Roll and contain the same information: ward number; name; description of real estate; lot number; block number; letter of plat; value of real estate; value of cattle; value of mules; value of vehicles; value of merchandise; value of stock on national banks; value of gold and silver; taxable credits of bonds; money loaned on hand or deposit; value of personal property; total value; amount of tax;,amount remitted or abated by Board of Equalization; amount paid and when paid. There is one volume per year for 1856 to 1869 and 1861 to 1869. There are two volumes per year for: 1872 to 1892. One is labeled ""original"" and contains the initial assessments while the second is the ""Duplicate"" containing any corrections and listing all payments made on taxes. Volumes 1891 and 1892 are split into two volumes ""East of Main Street"" and ""West of Main Street"".",,Public,11.10 cubic feet
4900,Salt Lake City (Utah). City Recorder,Ordinances,i 1851-,Numerical by ordinance number.,"Ordinances are laws created by the city council. They are enactments which govern and maintain the operation of the city for the peac\, benefit\, and regulation of the municipality. Each separate law may carry a penalty or fine and must not conflict with The Utah State Constitution or The United States Constitution. Each ordinance is discussed in open council meetings\, and take effect 20 days after being passed. Ordinances deal with the employment of elected and appointed officaisl; vehicles and traffic control; water use adn allocation; fire and police protection; business and merchant regulation; and the establishment of fees and fines for city services.",Permanent. Retain until administrative need ends,Public,4 microfilm reels
4799,Pleasant Grove (Utah),Ordinances,1963; 1989; 1990-,Numerical by title number,"These books contain the legislative action of city council to regulate\, require\, prohibit. govern\, control\, or supervise any activity\, business\, conduct\, or condition authorized by UCA 10-3-701 to 714. An ordinance includes the title\, preamble\, an ordaining clause\, subject of ordinance\, when applicable\, penalty of violation\, effective date\, signature of mayor or acting mayor\, and municipal seal.",Permanent. Retain until administrative need ends,Public,
5279,Huntsville (Utah),Ordinances,1909-,Alphanumerical.,"These books contain the legislative action of city council to regulate\, require\, prohibit\, govern\, control\, or supervise any activity\, business\, conduct\, or condition authorized by UCA 10-3-701 to 715 (1997). An ordinance includes a number\, a title\, preamble\, an ordaining clause\, the body or subject of ordinance\, when applicable\, penalty of violation\, effective date\, signature of mayor or acting mayor\, and municipal seal.",Retain permanently,Public,
6040,Davis County (Utah). County Clerk,Marriage licenses,1887-,Numerical by license number.,"Records in this series pre-1947 contain copies of the marriage licenses applications and copies of the marriage licenses. Records in this series post-1947 contain marriage licenses only. Applications include the names of the individuals to be married\, their residence\, age\, and the date of the applications. The applications also contain a form for the consent of a parent or guardian if either party to the marriage is a minor. The licenses include the names of the individuals\, the date the license was issued\, the date of the marriage\, and the signatures of the person officiating at the marriage as well as the witnesses. The first reel begins with copies of marriage certificates dating from 1887-1888. The certificates include the names of the bride and groom\, the city and county of their residence\, the date and place of marriage\, the names of the officiator and witnesses\, and the date filed by the clerk.,These licenses are issued after completion of a marriage license application and are filed in the office of the county clerk. ""No marriage may be solemnized without a license issued by the county clerk . . . not more than 30 days prior to the date of solemnization of the marriage"" (UCA 30-1-7 (1) (2004)). The license includes names\, addresses\, and ages of bride and groom; date and number of license; date of marriage; title and signature of person performing the ceremony; and signatures of bride\, groom\, witnesses\, and county clerk.",Retain permanently,Exempt,3 microfilm reels
6125,Grand County (Utah). County Clerk,Marriage license record books,1890-,Chronological,"These licenses are issued after completion of a marriage license application and are filed in the office of the county clerk. ""No marriage may be solemnized without a license issued by the county clerk . . . not more than 30 days prior to the date of solemnization of the marriage"" (UCA 30-1-7 (1) (2004)). The license includes names\, addresses\, and ages of bride and groom; date and number of license; date of marriage; title and signature of person performing the ceremony; and signatures of bride\, groom\, witnesses\, and county clerk.",Retain permanently,Public,
6118,Weber County (Utah). County Clerk,Marriage licenses,i 1887-,Numerical by license number.,"This series contains copies of the marriage licenses granted in Weber County. The information includes names\, addresses\, and ages of bride and groom; date and number of license; date of marriage; title and signature of person performing the ceremony; and signatures of bride\, groom\, witnesses\, and county clerk.",Retain permanently,Public,2 microfilm reels
6121,Box Elder County (Utah). County Clerk,Marriage licenses,i 1887-,Chronological,"This series contains copies of the marriage licenses granted in Box Elder County. The information includes names\, addresses\, and ages of bride and groom; date and number of license; date of marriage; title and signature of person performing the ceremony; and signatures of bride\, groom\, witnesses\, and county clerk.",Retain permanently,Public,
6120,Beaver County (Utah). County Clerk,Marriage licenses,1887-,Chronological,"This series contains copies of the marriage licenses granted in Beaver County. The information includes names\, addresses\, and ages of bride and groom; date and number of licenses; date of marriage; title and signature of person performing the ceremony; and signatures of bride\, groom\, witnesses\, and county clerk.",Retain permanently,,
6117,Tooele County (Utah). County Clerk,Marriage licenses,1876-,Chronological,"This series contains copies of the marriage licenses granted in Tooele County. The information includes names\, addresses\, and ages of bride and groom; date and number of license; date of marriage; title and signature of person performing the ceremony; and signatures of bride\, groom\, witnesses\, and county clerk. Includes marriage license number\, names of bride and groom\, residence\, ages\, date signatures of county clerk or deputy\, date name of minister or legal authority performing ceremony\, signatures of witnesses\, Application and affidavit for marriage license.",Retain permanently,Public,
6126,San Juan County (Utah). County Clerk,Marriage licenses,i 1888-,Chronological.,"This series contains copies of the marriage licenses granted in San Juan County. The information includes names\, addresses\, and ages of bride and groom; date and number of license; date of marriage; title and signature of person performing the ceremony; and signatures of bride\, groom\, witnesses\, and county clerk.",Retain permanently,Public,
6124,Emery County (Utah). County Clerk,Marriage licenses,1888-,Chronological,"This series contains copies of the marriage licenses granted in Emery County. The information includes names\, addresses\, and ages of bride and groom; date and number of license; date of marriage; title and signature of person performing the ceremony; and signatures of bride\, groom\, witnesses\, and county clerk.",Retain permanently,Public,
6122,Cache County (Utah). County Clerk,Marriage licenses,i 1887-,Chronological,"This series contains copies of the marriage licenses granted in Cache County. The information includes names\, addresses\, and ages of bride and groom; date and number of license; date of marriage; title and signature of person performing the ceremony; and signatures of bride\, groom\, witnesses\, and county clerk.",Retain permanently,Public,
6305,National Guard,Mexican border campaign records,i 1916-1917.,,"This series provides a comprehensive account of the activities of the National Guard when called into service by President Wilson in June 1916. The Guard protected against raids conducted by Mexican revolutionary factions across the border into the United States. The series consists primarily of administrative records and correspondence of individual units of the Guard: the First Utah Cavalry\, the Field Hospital and Sanitary Department\, and the First Field Artillery. Records include internal memoranda and orders\, plus memoranda and orders between the units and the federal War Department or regional headquarters of the Regular Army. Correspondence with the State Adjutant General's Office in Salt Lake is also included.,Mobilization activities are detailed\, including recruitment\, physicals\, equipment issues\, and muster in. Activities at the border are well documented\, involving both logistical (rations\, supplies\, animals\, etc.) and personnel issues. Personnel issues include absences\, changes in rank\, payroll\, oaths\, etc. Relief for dependent families is also addressed. There were few hostile encounters\, but regular marches and maneuvers. Part of the Utah Cavalry was combined with a squadron from California to form a Provisional Regiment. Also cited are efforts to ensure adequate sanitary conditions and the role of the field hospital in treating the sick or injured. Mustering out procedures are detailed\, spanning from Nov._10\, 1916 to Mar._8\, 1917.",,Public,1.20 cubic feet
6128,Summit County (Utah). County Clerk,Marriage licenses,i 1887-,Chronological,"This series contains copies of the marriage licenses granted in Beaver County. The information includes names\, addresses\, and ages of bride and groom; date and number of licenses; date of marriage; title and signature of person performing the ceremony; and signatures of bride\, groom\, witnesses\, and county clerk.",Retain permanently,Public,
6195,Division of Archives and Records Service,Territorial militia service cards,i 1850-1880.,Alphabetical by veteran's surname.,"This filmed card file contains a partial listing of individuals who served in the territorial militia\, also known as the Nauvoo Legion\, from the 1850s into the 1870s. Each card provides the individual's name\, rank\, the name of the captain of the company in which he served\, the dates of service\, and often the number of his listing on the roll. The card catalog apparently was started as part of an attempt by the Military Records Section to create a comprehensive listing of Indian Wars veterans by abstracting data from various publications and other series.",,Public,1 microfilm reel
6341,Carbon County (Utah). County Clerk,Marriage licenses,i 1894-,"Chronological, thereunder numerical by license number","This series contains copies of the marriage licenses granted in Carbon County. This information includes names\, addresses\, and ages of bride and groom; date and number of license; date of marriage; title and signature of person performing the ceremony; and signatures of bride\, groom\, witnesses\, and county clerk.",Retain permanently,Public,1 microfilm reel
6129,Utah County (Utah). County Clerk,Marriage licenses,1904-,Chronological,"This series contains marriage licenses granted in Utah County. The information includes names\, addresses\, and ages of bride and groom; date and number of license; date of marriage; title and signature of person performing the ceremony; and signatures of bride\, groom\, witnesses\, and county clerk.",Retain permanently,Public,
6127,Sevier County (Utah). County Clerk,Marriage licenses,1887-,Chronological,"This series contains copies of the marriage licenses granted in Sevier County. The information includes names\, addresses\, and ages of bride and groom; date and number of license; date of marriage; title and signature of person performing the ceremony; and signatures of bride\, groom\, witnesses\, and county clerk.",Retain permanently,Public,7 microfilm reels
6130,Millard County (Utah). County Clerk,Marriage licenses,1887-,Chronological,"This record contains the marriage licenses granted in Millard County. The information includes names\, addresses\, and ages of bride and groom; date and number of license; date of marriage; title and signature of person performing the ceremony; and signatures of bride\, groom\, witnesses\, and county clerk.",Retain permanently,,
6566,Alpine School District (Utah),School board minutes,1915-,Chronological,"These are minutes of regular and special meetings of the Board of Education. They are used to document the actions and decisions of the Board. School board minutes record the adoption of annual budgets; the approval of expenditures; discussions of district policies. These minute books include the time and place of meeting\, board members absent and present\, summary of proceedings and decisions made by the board.",Retain permanently,Public,
6836,District Court (Third District),Territorial criminal case files,1882-1896.,Numerical by case number.,"Case files act as documentation that tracks criminal cases as they proceed through the court system and subsequently become the official files in reference to individual cases. The records usually contain the following information: case number\, defendants name\, filing date\, charges\, names of witnesses\, and court actions taken. These records may also contain information about the counsel for defendant\, names of jurors\, verdicts\, statements of witnesses\, and judgments. Some case files may include these documents: petitions to the court\, transcripts\, warrants of execution and confinement\, warrants of death\, notices of appeal\, complaints\, orders to show cause\, court orders to the jury or defendant\, and trial evidence. Documents such as,warrants\, subpoenas\, and affidavits may also be included. The vast majority of these cases involving polygamy and related charges have been removed at some time in the past and are no longer a part of this series. The National Archives\, Denver Branch\, has copies of these cases. The cases may have originated in any of the counties in the territory with the majority of the cases originating in the counties that made up the 3rd District: Salt Lake\, Tooele\, Summit\, and Davis. Random cases are missing throughout the series with large gaps between case numbers 1385-1399.",,Public,10.00 cubic feet 16 microfilm reels
6848,West Valley City (Utah). City Council,Ordinances,i 1980-,Numerical by consecutive ordinance number,"This series is made up of ordinances which have been adopted by the West Valley City Council to govern and maintain the operation of the city for the peace\, benefit\, and regulation of the municipality. Upon incorporation of West Valley City on July 1\, 1980\, the West Valley City Commission (forerunner of the city council) adopted as ordinance 80-1 the compiled municipal code. These documents were compiled and maintained by the city recorder\, who is required by state statute to keep a record book of all ordinances passed by the city council.",Permanent. Retain until administrative need ends,Public,5 microfilm reels
6688,Salt Lake County (Utah). County Clerk,Marriage applications and licenses,i 1887-,Numerical by marriage license number,"The first two reels of this series consists of marriage licenses filed with the county probate court clerk. Beginning in 1888\, an application was filed first. Then the marriage license was filed with the application. Later\, they moved to bound volumes of applications with the license attached. These are original applications and licenses with original signatures. The series was assumed by the county clerk when the probate court was abolished. Information on applications gives family history data: dates and places of birth\, number previous marriages\, parents' names\, etc. The license includes names\, addresses\, and ages of bride and groom; date and number of license; date of marriage; title and signature of person performing the ceremony; and signatures of bride\, groom\, witnesses\, and county clerk. If permission was,required for the marriage of minors\, that too was recorded. Entries were numbered consecutively from number 1 beginning in 1887. In 1905\, the clerk started over again with number 1. Renumbering was begun yet again in 1974; printer error in creating the forms accounts for the apparent gap between 1000 and 1801. In 1977\, they chose not to use numbers 27385-27999. In 1983\, renumbering was begun once more.",Retain permanently,Exempt,
6722,Salt Lake City (Utah). Cemetery,Interment records,1848-1968.,Numerical by internment number.,"This series documents burials in the City Cemetery in the form of a ledger. Ledger columns include the interment number\, the name of the deceased\, burial permit number\, dates of death and interment\, sex and age of deceased\, place of death\, location of grave\, date and place of birth\, owner of lot\, deed number\, and removal information. From 1859 to 1893\, the column entitled ""Place of death"" is used for the name of the medical attendant\, and from 1848 to 1893\, the column entitled ""Undertaker"" is used for names of relatives. Columns labelled ""Death Certificate Number"" and ""Cause of Death"" appear on the ledgers between 1848 and 1920\, and between 1934 and 1959. Not all columns are completed for all individuals.",,Public,14 microfilm reels
6949,Morgan County School District (Utah),School Board minutes,1880-,Generally chronological or reverse chronological by meeting date.,"These are minutes of regular and special meetings of the Board of Education. They are used to document the actions and decisions of the Board. School board minutes record the adoption of annual budgets; the approval of expenditures; discussions of district policies. These minute books include the time and place of meeting\, board members absent and present\, summary of proceedings and decisions made by the board.",Retain permanently,Public,7.05 cubic feet 6 microfilm reels
6649,Alpine (Utah),Ordinances,1855-,Numerical by subject title,"These books contain the legislative action of city council to regulate\, require\, prohibit\, govern\, control\, or supervise any activity\, business\, conduct\, or condition authorized by UCA 10-3-701 to 715 (1997). An ordinance includes a number\, a title\, preamble\, an ordaining clause\, the body or subject of ordinance\, when applicable\, penalty of violation\, effective date\, signature of mayor or acting mayor\, and municipal seal.",Retain permanently,Public,
6621,Alpine (Utah),Planning Commission minutes,1956-,Chronological,"These are minutes of meetings and hearings held by the planning commission. ""Each municipality may enact an ordinance establishing a planning commission"" (UCA 10-9-201(1)(a)(1997)). A municipal planning commission shall ""prepare and recommend a general plan and amendments to the general plan; recommend zoning ordinances and maps\, amendments to zoning ordinances and maps; administer provisions of the zoning ordinance; recommend subdivision regulations and amendments to those regulations; recommend approval or denial of subdivision applications; advise the legislative body of matters as the legislative body directs; hear or decide any matters that the legislative body designates\, including the approval or denial of\, or recommendations to,approve or deny\, conditional use permits; exercise any other powers that are necessary to enable it to perform or function\, or delegated to it by the legislative body"" (UCA 10-9-204 (1997)).",Retain permanently,Public,
6615,Alpine (Utah),Council minutes,1867-,Chronological,"These books contain the legislative action of city council to regulate\, require\, prohibit. govern\, control\, or supervise any activity\, business\, conduct\, or condition authorized by UCA 10-3-701 to 715. An ordinance includes a number\, a title\, preamble\, an ordaining clause\, the body or subject of ordinance\, when applicable\, penalty of violation\, effective date\, signature of mayor or acting mayor\, and municipal seal.",Retain permanently,Public,5 microfilm reels
8490,Division of Archives and Records Service,Veterans' burial locations,s 1986.,Alphabetical.,"Indices\, lists\, catalogs\, registers\, guides\, and other aids necessary for the efficient use of other records.",,Public,2 microfilm reels
8779,Salt Lake City (Utah). Cemetery,Burial plot index,1848-,,"This series indexes the interment records kept by the City Cemetery and also provides access to the plot deeds and deed registers via the name of the deceased. Index entries include columns for the interment number\, the deed number\, the name of the deceased\, the interment record page\, deed register page\, and location of burial by plat\, block\, lot\, tier\, and grave. Not all fields are filled in for all entries.",Retain permanently,Public,23 microfilm reels
8562,Spring City (Utah),Ordinances,1871-1941,Numerical by ordinance number.,"These ordinances are rules\, laws or statutes adopted by a local legislative body. Records include codified ordinances and indexes. (GRS-49)",Permanent. Retain until administrative need ends,Public,0.35 cubic foot 1 microfilm reel
9567,Glenwood (Utah),Cemetery burial listing,1960.,"Geographical by row, thereunder numerical by plot number.","These records consist of a listing of all burials in the Glenwood cemetery taken from grave markers in approximately 1960. The individual entries include a grave location\, the name of the individual buried\, and their birth and death years\, where available. Occasional entries will include parents' names. The listing is preceded by a legal description of the land covered by the cemetery.",,Public,1 microfilm reel
8560,Spring City (Utah),Interment register,1892-2014,Chronological by date of death.,"This series documents burials in the Spring City Cemetery in the form of an historic\, century-old\, handwritten ledger maintained by the sexton. Ledger columns include the name of the deceased\, their dates of birth and death\, parents' names\, the location of the grave\, the cause of death\, and the name of the doctor or medical attendant at the time of death. Not all columns are completed for all individuals. Cemetery block and lot numbers have been recorded since 1892. Recording individual grave space/site information was sporadic from the mid-1970s until it became standard practice in 1999. A partial list of sextons and their beginning dates of service is written on the inside of the front cover. The April 1991 filming covers deaths through March 8\, 1991 (pages 112-113); the August 2009 filming includes deaths through April 16\, 2009 (pages 124-125).",Retain permanently,Public,0.20 cubic foot 2 microfilm reels
9879,Duchesne County School District (Utah),School board minutes,1920-,Chronological,"These are minutes of regular and special meetings of the Board of Education. They are used to document the actions and decisions of the Board. School board minutes record the adoption of annual budgets; the approval of expenditures; discussions of district policies. These minute books include the time and place of meeting\, board members absent and present\, summary of proceedings and decisions made by the board.",Retain permanently,Public,10 microfilm reels
10286,Duchesne County (Utah). County Commission,Ordinances,1902-,Chronological,"These records document the legislative action of the county commissioners. The county commission may ""pass all ordinances and rules and make all regulations\, not repugnant to law\, necessary for carrying into effort or discharging the powers and duties"" of their office (UCA 17-5-263 (1995)). The county clerk is required ""to authenticate with his signature and the seal of the county clerk all ordinances or laws passed by the board and record the same at length in the ordinance book"" (UCA 17-5-209(9) (1995)).",Retain permanently,Public,2 microfilm reels
10318,Division of Archives and Records Service,Spanish American War service cards,1898-1899.,Alphabetical by surname.,"This card file was created by the now-defunct Military Records Section. The cards contain basic military data for veterans of Utah service units involved in the Spanish American War. The following types of data are included on each form in part or en masse: veteran's name\, rank\, organization\, dates and places of enlistment and discharge\, age\, place of birth\, residence\, occupation\, and next of kin with address and relationship. The bulk of the information for the cards was provided by the United Spanish War Veterans organization.",,Public,1 microfilm reel
10088,Provo (Utah). City Council,Revised Ordinances,1877-,Chronological by publication year.,"These books contain the legislative action of city council to regulate\, require\, prohibit. govern\, control\, or supervise any activity\, business\, conduct\, or condition authorized by UCA 10-3-701 to 714. An ordinance includes the title\, preamble\, an ordaining clause\, subject of ordinance\, when applicable\, penalty of violation\, effective date\, signature of mayor or acting mayor\, and municipal seal.",Retain permanently,Public,0.70 cubic foot
9913,Rich County (Utah). County Clerk,Marriage licenses,1858-,Numerical by license number,"These licenses are issued after completion of a marriage license application and are filed in the office of the county clerk. ""No marriage may be solemnized without a license issued by the county clerk . . . not more than 30 days prior to the date of solemnization of the marriage"" (UCA 30-1-7 (1995)). The license includes names\, addresses\, and ages of bride and groom; date and number of license; date of marriage; title and signature of person performing the ceremony; and signatures of bride\, groom\, witnesses\, and county clerk.",Retain permanently,Public,
9972,Millard County (Utah). Registrar of Vital Statistics (Hinckley Precinct),"Burial, removal, and cremation permits",1932-1944.,Chronological.,"Information recorded on these printed certificates includes the permit number\, name of the undertaker\, the name of the deceased\, the date of death\, the place of death\, sex\, color (race)\, place where born\, age at time of death\, place of interment\, date of interment\, name of cemetery sexton\, and the signature of the local vital statistics registrar.",,Public,0.20 cubic foot
10077,Wasatch County (Utah). County Commission,Ordinances,1896-,Numerical by ordinance number,"These are minutes of regular and special meetings of the county commissioners. They are used to document the actions and decisions of the commission. County commission minutes record the appointments of county officials; the receipt of citizen's petitions; the adoption of annual budgets; the review of tax receipts and rates; and the discussions of public services such as roads\, water\, sewage\, police and fire protection. These minute books include the time and place of the meeting\, names of commissioners present and absent\, summary of the proceedings and decisions made by the board.",Retain permanently,Public,
10246,Charleston (Utah),Interment register,1901-1991.,Chronological by date of death.,"This register documents burials in the Charleston cemetery. Columns include the name of the sexton; the name of the deceased; the deceased's date and place of birth; names of parents; religious affiliation; marital status; date\, place\, and cause of death; the name of the physician or nurse in attendance at death; and the location of the grave. Not all columns are completed for all individuals.",,Public,1 microfilm reel
10117,Clearfield (Utah). City Council,Ordinances,1922-,Chronological,"These books contain the legislative action of city council to regulate\, require\, prohibit. govern\, control\, or supervise any activity\, business\, conduct\, or condition authorized by UCA 10-3-701 to 714. An ordinance includes the title\, preamble\, an ordaining clause\, subject of ordinance\, when applicable\, penalty of violation\, effective date\, signature of mayor or acting mayor\, and municipal seal.",Retain permanently,Public,3 microfilm reels
10682,Midvale (Utah),Ordinances,1909-,Chronological,"These books contain the legislative action of city council to regulate\, require\, prohibit. govern\, control\, or supervise any activity\, business\, conduct\, or condition authorized by UCA 10-3-701 to 714. An ordinance includes the title\, preamble\, an ordaining clause\, subject of ordinance\, when applicable\, penalty of violation\, effective date\, signature of mayor or acting mayor\, and municipal seal.",Retain permanently,Public,3 microfilm reels
11802,Davis County (Utah). County Clerk,Birth register,1898-1905.,"These records are chronological by year but not by month. Entries were recorded in order of report, not by date of birth.","Gives number\, report number\, sex\, color\, race [ethnic]\, date of birth\, place of birth\, father's name\, mother's name\, residence\, attendee\, and name (if given). Covers numbers 1-1335 for the county.",,Public,1 microfilm reel
11511,Beaver County School District (Utah),School Board minutes,1881-,Chronological by meeting date.,"These are minutes of regular and special meetings of the Board of Education. They are used to document the actions and decisions of the Board. School board minutes record the adoption of annual budgets; the approval of expenditures; discussions of district policies. These minute books include the time and place of meeting\, board members absent and present\, summary of proceedings and decisions made by the board.",Retain permanently,Public,16.20 cubic feet 6 microfilm reels
12392,Fillmore (Utah),Burial records index,1900-1973.,Alphabetical by surname.,"This volume contains an alphabetical listing of the names of persons buried in the Fillmore City Cemetery in a ledger format. Ledger columns include the name of the deceased\, age at death\, date of death\, grave location\, and a book and page reference to the related record in the interment register (see series 12393).",,Public,1 microfilm reel
12224,Box Elder County (Utah). County Commission,Ordinances,1906-,"Chronological, thereunder numerical by ordinance number","These records document the legislative action of the county commissioners. The county commission may ""pass all ordinances and rules and make all regulations\, not repugnant to law\, necessary for carrying into effort or discharging the powers and duties"" of their office (UCA 17-5-77 (1990)). The county clerk is required ""to authenticate with his signature and the seal of the county clerk all ordinances or laws passed by the board and record the same at length in the ordinance book"" (UCA 17-5-15(9) (1990)).",Permanent. Retain until administrative need ends,Public,3 microfilm reels
12231,South Salt Lake (Utah),Ordinances,undated,Numerical,"These books contain the legislative action of city council to regulate\, require\, prohibit. govern\, control\, or supervise any activity\, business\, conduct\, or condition authorized by UCA 10-3-701 to 714. An ordinance includes the title\, preamble\, an ordaining clause\, subject of ordinance\, when applicable\, penalty of violation\, effective date\, signature of mayor or acting mayor\, and municipal seal.",Retain permanently,Public,
10928,Gunnison (Utah),Ordinances,1978-,Numerical,"These books contain the legislative action of city council to regulate\, require\, prohibit. govern\, control\, or supervise any activity\, business\, conduct\, or condition authorized by UCA 10-3-701 to 714. An ordinance includes the title\, preamble\, an ordaining clause\, subject of ordinance\, when applicable\, penalty of violation\, effective date\, signature of mayor or acting mayor\, and municipal seal.",Retain permanently,Public,
12494,Millville (Utah),Ordinances,1902-,Chronological,"These books contain the legislative action of city council to regulate\, require\, prohibit. govern\, control\, or supervise any activity\, business\, conduct\, or condition authorized by UCA 10-3-701 to 714. An ordinance includes the title\, preamble\, an ordaining clause\, subject of ordinance\, when applicable\, penalty of violation\, effective date\, signature of mayor or acting mayor\, and municipal seal.",Retain permanently,Public,3 microfilm reels
11789,Naples (Utah),Ordinances,1982-,Numerical by ordinance number,"These books contain the legislative action of city council to regulate\, require\, prohibit. govern\, control\, or supervise any activity\, business\, conduct\, or condition authorized by UCA 10-3-701 to 714. An ordinance includes the title\, preamble\, an ordaining clause\, subject of ordinance\, when applicable\, penalty of violation\, effective date\, signature of mayor or acting mayor\, and municipal seal.",Retain permanently,,
12073,Fillmore (Utah),Ordinances,1852-,Generally chronological by date of adoption.,"These books contain the legislative action of city council to regulate\, require\, prohibit. govern\, control\, or supervise any activity\, business\, conduct\, or condition authorized by UCA 10-3-701 to 714. An ordinance includes the title\, preamble\, an ordaining clause\, subject of ordinance\, when applicable\, penalty of violation\, effective date\, signature of mayor or acting mayor\, and municipal seal.",Retain permanently,Public,
13475,District Court (Sixth District : Sevier County),Naturalization record books,1896-1965,Chronological by date record was filed.,"These volumes contain documentation of the final steps of becoming a United States citizen. They include petitions for naturalization\, certificates of citizenship\, and accompanying documentation. The first volume contains only certificates of citizenship. The forms provide date\, applicant's name\, former country and kingdom\, and current county of residence. After 1906\, courts were required to use preprinted forms furnished by the federal Bureau of Naturalization. The petition for citizenship an applicant filed included the individual's name\, residence\, occupation\, birth date and place; place from which emigrated\, date\, port of arrival\, and vessel name; date when declared his intention of becoming a citizen and court involved; his wife's name\, birthplace\, and residence; children's names\, birth dates\, birthplaces\, and residences. Also included on the petition form were the affidavit of two citizen witnesses validating the individual's petition information and declaring he was of good,moral character. The oath of allegiance and the court order admitting the petitioner to citizenship are included. By 1920 space was added for memoranda of continuances\, names of substitute witnesses\, and space to record denial\, not just the acceptance\, of the petition. Declarations of intention\, certificates of arrival\, and correspondence are bound with the applications.",,Public,2.70 cubic feet 6 microfilm reels
14031,Ogden School District (Utah),Board of Education minutes,1890-,Chronological by meeting date.,"Approved minutes of an open meeting are the official record of the meeting of a public body. Contained in or with the minutes shall be the substance of all matters proposed\, discussed or decided and votes taken (Utah Code 52-4-203(2014)). This includes the agenda\, notices\, and any public materials distributed at the meeting.,Approved minutes of an open meeting are the official record of the meeting of a public body. Contained in or with the minutes shall be the substance of all matters proposed\, discussed or decided and votes taken (Utah Code 52-4-203(2014)). This includes the agenda\, notices\, and any public materials distributed at the meeting.",Retain permanently,Public,6.00 cubic feet 11 microfilm reels
13139,Beaver (Utah),Codified ordinances,1881-,"Chronological by year, thereunder numerical by chapter or title","As the governing body of Beaver City\, the Mayor and City Council enact their legislative power through the creation of ordinances. An ordinance may ""regulate\, require\, prohibit\, govern\, control or supervise any activity\, business\, conduct or condition [as] authorized"" by the Utah Code (UCA\, 2003\, 10-3-701-702). According to its minutes\, the City Council began discussing the codification of ordinances in March 1881. For an outside cost of $220.00 they would be revised\, rewritten\, arranged and proof-read before being published and distributed. Though the resulting edition did not survive\, the rest of the minutes themselves frequently include drafts of new or revised ordinances over the ensuing years. When codified\, each ordinance under a chapter (1982) or title and chapter (2000) has a section number\, a short title and the body which includes detailed instructions for the particular cause\, action and possible result if broken. Over the years\, ordinances have regulated the setup of,municipal government\, business licensing\, public health\, traffic\, utilities and zoning.",Retain permanently,Public,2 microfilm reels
13141,Daggett County (Utah). County Commission,Ordinances,1985-,Chronological,"These books contain the legislative action of city council to regulate\, require\, prohibit\, govern\, control\, or supervise any activity\, business\, conduct\, or condition authorized by UCA 10-3-701 to 715 (1997). An ordinance includes a number\, a title\, preamble\, an ordaining clause\, the body or subject of ordinance\, when applicable\, penalty of violation\, effective date\, signature of mayor or acting mayor\, and municipal seal.",Retain permanently,Public,2 microfilm reels
13583,Uintah County (Utah). County Commission,Ordinances,1896-,"Chronological, thereunder by ordinance number","These records document the legislative action of the county commissioners. The county commission may ""pass all ordinances and rules and make all regulations\, not repugnant to law\, necessary for carrying into effort or discharging the powers and duties"" of their office (UCA 17-5-77 (1990)). The county clerk is required ""to authenticate with his signature and the seal of the county clerk all ordinances or laws passed by the board and record the same at length in the ordinance book"" (UCA 17-5-15(9) (1990)).",,Public,1 microfilm reel
13473,District Court (Sixth District : Sanpete County),Bonds,1874-1878.,none,,,,1 microfilm reel
14048,Sevier County School District (Utah),Minutes,1895-,chronological,"These are the minutes of regular\, special\, and emergency meetings of official district committees\, boards\, and task forces. They may also include an official agenda. See Internal committee records",Retain permanently,Public,24 microfilm reels
13136,Rich County School District (Utah),School board minutes,1915-,Chronological,"These are minutes of regular and special meetings of the Board of Education. They are used to document the actions and decisions of the Board. School board minutes record the adoption of annual budgets; the approval of expenditures; discussions of district policies. These minute books include the time and place of meeting\, board members absent and present\, summary of proceedings and decisions made by the board.",Retain permanently,Public,4 microfilm reels
13106,Nephi (Utah),Ordinances,undated,none,"These books contain the legislative action of city council to regulate\, require\, prohibit\, govern\, control\, or supervise any activity\, business\, conduct\, or condition authorized by UCA 10-3-701 to 715 (1997). An ordinance includes a number\, a title\, preamble\, an ordaining clause\, the body or subject of ordinance\, when applicable\, penalty of violation\, effective date\, signature of mayor or acting mayor\, and municipal seal.",Retain permanently,Public,1 microfilm reel
14107,Semi-Centennial Commission,Book of the Pioneers,1897.,Alphabetical by surname of the pioneer.,"The ""Book of the Pioneers"" was created as a record of those who arrived in the Valley of the Great Salt Lake in 1847\, including the names\, ages\, autographs\, and places of residence of all known survivors. Separated into two volumes\, pioneers with surnames beginning with A through L are grouped in volume 1 and those starting with M through Z are found in volume 2. Included are lists of members and survivors of the Brigham Young Company\, the general emigration\, the Mormon Battalion\, and the Mississippi Company\, as well as a table of the states and nationalities of the survivors. A brief history of the commission appears in volume 1. A brief description of more prominent phases of the festival are included in volume 2.",,Public,1.00 cubic foot
14893,Beaver County (Utah). Probate Court,Record books,1856-1897.,"Chronological, but in some cases grouped by record type.","During the territorial period Utah county probate courts served a variety of functions. In addition to traditional probate of estates\, the courts held jurisdiction in civil and criminal matters. The Territorial Assembly also appointed county probate courts to adjudicate ownership of town site lots and to acknowledge incorporations. Because county probate courts served so many functions\, records in the Beaver County Probate Court record books contain a variety of record types. These include estate and guardianship records\, divorce records\, incorporation records\, records dealing with the adjudication of title for town site lots in Beaver County communities\, court dockets\, and a few other civil and criminal cases including some naturalizations.",,Public,1.00 cubic foot 3 microfilm reels
14135,Midvale (Utah),Interment register,1923-1994.,Chronological by date of burial.,"This series documents burials in the City Cemetery in a ledger format. Information recorded includes the burial number\, permit number\, name of the deceased\, sex\, age\, place of death\, date of death\, cause of death\, attending physician\, date of burial\, location of grave\, deed number\, undertaker\, and a column for remarks which often contains information about lot ownership. Not all columns are completed for all persons. At the beginning of the reel is a brief history of the cemetery and of the cemetery sexton's office written in 1943. The last item is a map of the burial plots in the cemetery.",,Public,1 microfilm reel
14857,Midway (Utah),Ordinances,1961-,Chronological,"These books contain the legislative action of city council to regulate\, require\, prohibit. govern\, control\, or supervise any activity\, business\, conduct\, or condition authorized by UCA 10-3-701 to 714. An ordinance includes the title\, preamble\, an ordaining clause\, subject of ordinance\, when applicable\, penalty of violation\, effective date\, signature of mayor or acting mayor\, and municipal seal.",Retain permanently,Public,
14457,Pleasant Grove (Utah),Annual budget,undated,,The final annual municipal financial plan approved by the city council for all expenditures of municipality.,Retain permanently,Public,
15165,Minersville (Utah),Ordinances,undated,,"These books contain the legislative action of city council to regulate\, require\, prohibit. govern\, control\, or supervise any activity\, business\, conduct\, or condition authorized by UCA 10-3-701 to 714. An ordinance includes the title\, preamble\, an ordaining clause\, subject of ordinance\, when applicable\, penalty of violation\, effective date\, signature of mayor or acting mayor\, and municipal seal.",Retain permanently,Public,
15835,Elk Ridge (Utah),Ordinances,undated,,"These books contain the legislative action of city council to regulate\, require\, prohibit. govern\, control\, or supervise any activity\, business\, conduct\, or condition authorized by UCA 10-3-701 to 714. An ordinance includes the title\, preamble\, an ordaining clause\, subject of ordinance\, when applicable\, penalty of violation\, effective date\, signature of mayor or acting mayor\, and municipal seal.",Retain permanently,Public,
14170,Box Elder County School District (Utah),School board minutes,1907-,Chronological,"These are the minutes of regular\, special\, and emergency meetings of official county committees\, boards\, and task forces. They may also include an official agenda. (See Internal committee records)",Retain permanently,Public,8 microfilm reels
17611,District Court (Third District : Salt Lake County),Probate records indexes,1876-1979.,"Chronological, thereunder alphabetical by initial letter of surname","Probate indices provide access to Salt Lake County probate records\, i.e.\, those cases involving the estates of deceased persons\, the guardianship of minors and the incompetent\, adoptions and name changes. The indices include year\, individual's name\, probate case number\, and the estate register book number and page numbers.",,Exempt,0.50 cubic foot 3 microfilm reels
15842,Sanpete County (Utah). County Clerk,Death register,1898-1905.,"These records are chronological by year but not by month. Entries were recorded in order of report, not by date of death.","These records contain death registers for the years 1898 to 1905. Each entry has the decedent's name\, date of death\, place of death\, term of residence\, sex\, color\, race\, age\, occupation\, cause of death\, marital status\, birthplace\, residence\, and name of informant.",,Public,0.50 cubic foot 1 microfilm reel
17477,Iron County (Utah). Probate Court,Minutes,1853-1870.,Chronological by date.,"In 1852 the Territorial Legislature defined the powers of county probate courts. In addition to traditional jurisdiction in the probate of wills\, the administration of estates of deceased persons\, the guardianship of minors\, idiots\, and insane persons\, the Legislature gave Utah probate courts power to exercise original jurisdiction in civil and criminal cases (Laws of Utah\, Chapter 42\, 1852). The minutes of the Iron County Court describe the proceedings of that court and the cases it heard. They tell when the court met and adjourned\, name the judge and indicate action taken or judgments made. The Iron County Probate Court handled criminal cases\, probate\, divorces\, naturalization\, and other civil matters. In 1869 the Territorial Legislature directed county probate courts to adjudicate ownership of town site lots in surveyed towns on the public domain. Iron County Probate Court minutes end in 1868 and therefore do not include land records.",,Public,0.50 cubic foot 3 microfilm reels
17533,District Court (Second District : Weber County),Naturalization letters,1909-1916.,Chronological,"Copies of outgoing correspondence\, almost exclusively devoted to naturalizations. Much of the mail is to the federal naturalization office\, some is to individuals regarding citizenship procedures. Also includes limited correspondence regarding business licensing\, appointments\, and other activities of the county commission. The County Clerk was both the Court Clerk and the County Commission Clerk.",,,1 microfilm reel
16931,Department of Public Safety. Driver License Division. Records Bureau,Computerized driver license record (DLR),1978-,"Alphabetical by name, thereunder numerical by driver's license number","This automated record contains a driving history of Utah drivers to support administrative and legal actions. Information includes name\, address\, date of birth\, sex\, social security number\, eye and hair color\, weight\, and height of person; driver's military status; status and class of license; issue and expiration dates; endorsements and restrictions; and driving history information. Driver history information includes a chronology of traffic arrests of the individual\, citations issued\, departmental actions\, address changes\, licenses issued\, SR-22/SR26 insurance information\, and license surrenders.",,Private,
17707,Emery County School District (Utah),School board minutes,1888-,Chronological,,Retain permanently,,11 microfilm reels
17595,Daggett County (Utah). County Auditor,Annual budget,1967-,Chronological,"The budget is a ""plan for financial operations for a fiscal year\, embodying estimates for proposed expenditures for given purposes and the means of financing the expenditures"" (UCA 17-36-3(14)_(1995)). ""On or before the 15th day of the last month of each fiscal year\, the governing body by resolution shall adopt the budget which\, subject to further amendment\, shall thereafter be in effect for the next fiscal year. A copy of the final budget\, and of any subsequent amendment thereof\, shall be certified by the budget officer and filed with the state auditor not later than thirty days after its adoption"" (UCA 17-36-15 (1995)).",Retain permanently,Public,
17538,District Court (Third District : Salt Lake County),Naturalization minutes,1911-1915.,Chronological,These volumes consists of minutes of naturalization proceedings.,,,1 microfilm reel
19503,Piute County (Utah). County Clerk,Death register,"1898, 1904.",Chronological.,"These records contain death registers recorded during the years 1889 and 1904. Each entry has an assigned number\, name of the decedent\, age\, sex\, race\, color\, term of residence\, birthplace\, marital status\, occupation\, residence\, cause of death\, date of death\, and the name of the party making the report.",,Public,1 microfilm reel
20071,Board of Education. Office of Education. Services for At-Risk Students,Special Educator newsletter,1992-2013.,Chronological,"These are pamphlets\, leaflets\, studies\, proposals and similar material printed by or for the school district or any of its departments\, programs or schools\, and made available to the public\, or the last manuscript report if not published.",,Public,1.00 cubic foot
18129,Box Elder Mining District (Utah). Recorder,Mining records,1890-1892.,Chronological by date filed,"Mining records contain quit claim agreements and deeds with information pertaining to grantor\, grantee\, and legal description for transfer of ownership of mining operations. Mining records\, which constitute a legal record\, are kept for the purpose of monitoring and registering mining claims and operations. The Box Elder Mining District Recorder recorded mining operations in Box Elder County\, Utah.,Until the law changed in 1897\, mining districts in Utah had the option of electing their own mining district recorder. Many of the large mining districts\, including the Box Elder Mining District\, chose to elect their own recorders while claims and other records within smaller mining districts or in unorganized areas were filed with the county recorder. Although the mining district elected its own recorder\, mining operations within in the mining district were also recorded with the county recorder during this time. The district recorder ended by 1897 when the law changed and the county recorder assumed sole responsibility for mining records (Laws of Utah\, 1897\, Chapter 36).",,Public,1 microfilm reel
19680,Uintah County School District (Utah),School board minutes,1914-,Chronological,"These are minutes of regular and special meetings of the Board of Education. They are used to document the actions and decisions of the Board. School board minutes record the adoption of annual budgets; the approval of expenditures; discussions of district policies. These minute books include the time and place of meeting\, board members absent and present\, summary of proceedings and decisions made by the board.",Permanent. Retain until administrative need ends,Public,11 microfilm reels
19502,Piute County (Utah). County Clerk,Birth register,1898.,Chronological.,"This series contains birth registers for the year 1898. Each entry includes the name of the child\, sex\, race\, color\, date of birth\, parents' names\, residence\, and the name of the party making the report. There are also anomalous lists of births for 1920-1921.",,Public,1 microfilm reel
18211,Charleston (Utah),Ordinances,undated,Chronological,"These books contain the legislative action of city council to regulate\, require\, prohibit\, govern\, control\, or supervise any activity\, business\, conduct\, or condition authorized by UCA 10-3-701 to 715 (1997). An ordinance includes a number\, a title\, preamble\, an ordaining clause\, the body or subject of ordinance\, when applicable\, penalty of violation\, effective date\, signature of mayor or acting mayor\, and municipal seal.",Retain permanently,Public,
18128,Box Elder Mining District (Utah). Recorder,Mining notices of location,1889-1893.,Chronological by date filed,"This series contains notices of location which provide the name of the claim\, locators\, location\, legal description and the mining district. Mining records\, which constitute a legal record\, are kept for the purpose of monitoring and registering mining claims and operations. The Box Elder Mining District Recorder recorded mining operations in Box Elder County\, Utah.,Until the law changed in 1897\, mining districts in Utah had the option of electing their own mining district recorder. Many of the large mining districts\, including the Box Elder Mining District\, chose to elect their own recorders while claims and other records within smaller mining districts or in unorganized areas were filed with the county recorder. Although the mining district elected its own recorder\, mining operations within in the mining district were also recorded with the county recorder during this time. The district recorder ended by 1897 when the law changed and the county recorder assumed sole responsibility for mining records (Laws of Utah\, 1897\, Chapter 36).",,Public,1 microfilm reel
19516,Governor (2021- : Cox),"Tarragona, Spain student album",1957.,None.,"This scrapbook was a gift from the Spanish Government and Spanish people in appreciation for the aid to Spanish children through the American Social Aid. The scrapbook was prepared by students of the Tarragona province. The scrapbook contains maps\, photographs\, notes\, and handpainted pages. There is a letter signed by J.M. Rulio\, National Minister of Education of Spain\, dated November 15\, 1956.",,Public,0.50 cubic foot
22379,Corinne (Utah),City ordinances,1898-,Chronological by year,"These books contain the legislative action of city council to regulate\, require\, prohibit\, govern\, control\, or supervise any activity\, business\, conduct\, or condition authorized by UCA 10-3-701 to 715 (1997). An ordinance includes a number\, a title\, preamble\, an ordaining clause\, the body or subject of ordinance\, when applicable\, penalty of violation\, effective date\, signature of mayor or acting mayor\, and municipal seal.",Retain permanently,Public,2 microfilm reels
22329,Cornish (Utah),Ordinances,1938-2016,Chronological by year approved.,"This series contains the legislative action of city council to regulate\, require\, prohibit\, govern\, control\, or supervise any activity\, business\, conduct\, or condition authorized by UCA 10-3-701 to 715 (1997). An ordinance includes a number\, a title\, preamble\, an ordaining clause\, the body or subject of ordinance\, when applicable\, penalty of violation\, effective date\, signature of mayor or acting mayor\, and municipal seal.",Retain permanently,Public,0.35 cubic foot 1 microfilm reel
22312,Logan School District (Utah),School board minutes,1872-,Chronological,"These are minutes of regular and special meetings of the Board of Education. They are used to document the actions and decisions of the Board. School board minutes record the adoption of annual budgets; the approval of expenditures; discussions of district policies. These minute books include the time and place of meeting\, board members absent and present\, summary of proceedings and decisions made by the board.",Retain permanently,Public,12 microfilm reels
22364,River Heights (Utah),City ordinances,1939-,Chronological by year,"These books contain the legislative action of city council to regulate\, require\, prohibit\, govern\, control\, or supervise any activity\, business\, conduct\, or condition authorized by UCA 10-3-701 to 715 (1997). An ordinance includes a number\, a title\, preamble\, an ordaining clause\, the body or subject of ordinance\, when applicable\, penalty of violation\, effective date\, signature of mayor or acting mayor\, and municipal seal. The ordinances in this group began in 1939\, however\, there are earlier ordinances that are intermingled with the minutes of that time period",Permanent. Retain until administrative need ends,Public,1 microfilm reel
22368,North Logan (Utah),City ordinances,1934-,Numerical by ordinance number,"These books contain the legislative action of city council to regulate\, require\, prohibit\, govern\, control\, or supervise any activity\, business\, conduct\, or condition authorized by UCA 10-3-701 to 715 (1997). An ordinance includes a number\, a title\, preamble\, an ordaining clause\, the body or subject of ordinance\, when applicable\, penalty of violation\, effective date\, signature of mayor or acting mayor\, and municipal seal.",Permanent. Retain until administrative need ends,Public,2 microfilm reels
22390,Garden City (Utah),Ordinances,1946-,numerical,"These books contain the legislative action of city council to regulate\, require\, prohibit\, govern\, control\, or supervise any activity\, business\, conduct\, or condition authorized by UCA 10-3-701 to 715 (1997). An ordinance includes a number\, a title\, preamble\, an ordaining clause\, the body or subject of ordinance\, when applicable\, penalty of violation\, effective date\, signature of mayor or acting mayor\, and municipal seal.",Retain permanently,Public,1 microfilm reel
22349,Richmond (Utah),Ordinances and resolutions,1913-,Chronological,"These books contain the legislative action of city council to regulate\, require\, prohibit\, govern\, control\, or supervise any activity\, business\, conduct\, or condition authorized by UCA 10-3-701 to 715 (1997). An ordinance includes a number\, a title\, preamble\, an ordaining clause\, the body or subject of ordinance\, when applicable\, penalty of violation\, effective date\, signature of mayor or acting mayor\, and municipal seal.",Permanent. Retain until administrative need ends,Public,2 microfilm reels
22314,Cache County School District (Utah),School board minutes,1908-,Chronological,"These are minutes of regular and special meetings of the Board of Education. They are used to document the actions and decisions of the Board. School board minutes record the adoption of annual budgets; the approval of expenditures; discussions of district policies. These minute books include the time and place of meeting\, board members absent and present\, summary of proceedings and decisions made by the board.",Retain permanently,Public,13 microfilm reels
23013,Legislature. House of Representatives,Standing committee audio recordings,1994-,"Chronological, thereunder alphabetical by committee.",These are the audio recordings of the House standing committee meetings. The recordings are used to generate the written committee minutes. Meetings are opened and adjourned according to procedure.,Permanent. Retain for 3 year(s),Public,20.50 cubic feet
23290,Utah County (Utah). County Clerk,Marriage record books,1887-,Chronological by recording date.,"These volumes are the recorded copy of marriage licenses. The first volume is handwritten and certifies that the marriage took place\, giving location\, date\, names of officiator and witnesses\, and the names of the bride and groom. Subsequent volumes are pre-printed forms which include the clerk's authorization to marry as well as the record of the actual marriage. The authorization form has blanks for the parties' names\, residences\, ages\, note of parental authorization if the party is under age\, clerk's office location\, date\, and clerk's signature. The marriage record remained substantially the same.",Permanent. Retain for 100 year(s),Public,2 microfilm reels
22904,Department of Natural Resources. Division of State Parks.,State parks pamphlets,1977-,Alphabetical by park name,"This series contains pamphlets from the Division of Parks and Recreation promoting various state parks and recreation areas with information pertaining to park name\, location\, special features\, geology\, history\, hiking\, archeology\, fishing\, plants\, animals\, off-highway vehicles\, conservation\, nearby points of interest\, activities\, facilities\, reservations\, user fees and guidelines.",Permanent. Retain for 1 year(s),Public,0.35 cubic foot
22670,Providence (Utah),City ordinances,1898-,Numerical by ordinance number,"These books contain the legislative action of city council to regulate\, require\, prohibit\, govern\, control\, or supervise any activity\, business\, conduct\, or condition authorized by UCA 10-3-701 to 715 (1997). An ordinance includes a number\, a title\, preamble\, an ordaining clause\, the body or subject of ordinance\, when applicable\, penalty of violation\, effective date\, signature of mayor or acting mayor\, and municipal seal.",Permanent. Retain until administrative need ends,Public,2 microfilm reels
22560,Davis County (Utah). County Commission,Ordinances,1896-,"Chronological, thereunder numerical by ordinance number","These records document the legislative action of the county commissioners. The county commission may ""pass all ordinances and rules and make all regulations\, not repugnant to law\, necessary for carrying into effort or discharging the powers and duties"" of their office (UCA 17-5-263 (1995)). The county clerk is required ""to authenticate with his signature and the seal of the county clerk all ordinances or laws passed by the board and record the same at length in the ordinance book"" (UCA 17-5-209(9) (1995)).",Retain permanently,Public,2 microfilm reels
22402,Newton (Utah),Planning and zoning minutes,1996-,Chronological,"These are minutes of meetings and hearings held by the planning commission. ""Each municipality may enact an ordinance establishing a planning commission"" (UCA 10-9-201(1)(a)(1997)). A municipal planning commission shall ""prepare and recommend a general plan and amendments to the general plan; recommend zoning ordinances and maps\, amendments to zoning ordinances and maps; administer provisions of the zoning ordinance; recommend subdivision regulations and amendments to those regulations; recommend approval or denial of subdivision applications; advise the legislative body of matters as the legislative body directs; hear or decide any matters that the legislative body designates\, including the approval or denial of\, or recommendations to approve or deny\, conditional use permits; exercise any other powers that are necessary to enable it to perform or function\, or delegated to it by the legislative body"" (UCA 10-9-204 (1997)).",Retain permanently,Public,1 microfilm reel
22626,Randolph (Utah),Town ordinances,1913-,Chronological,"These books contain the legislative action of city council to regulate\, require\, prohibit\, govern\, control\, or supervise any activity\, business\, conduct\, or condition authorized by UCA 10-3-701 to 715 (1997). An ordinance includes a number\, a title\, preamble\, an ordaining clause\, the body or subject of ordinance\, when applicable\, penalty of violation\, effective date\, signature of mayor or acting mayor\, and municipal seal.",Permanent. Retain until administrative need ends,Public,2 microfilm reels
22482,Marriott-Slaterville (Utah),Ordinances,1999-,Chronological,"These books contain the legislative action of city council to regulate\, require\, prohibit\, govern\, control\, or supervise any activity\, business\, conduct\, or condition authorized by UCA 10-3-701 to 715 (1997). An ordinance includes a number\, a title\, preamble\, an ordaining clause\, the body or subject of ordinance\, when applicable\, penalty of violation\, effective date\, signature of mayor or acting mayor\, and municipal seal.",Permanent. Retain until administrative need ends,Public,
22699,Smithfield (Utah),City ordinances and resolutions,1996-,Numerical,"These books contain the legislative action of city council to regulate\, require\, prohibit\, govern\, control\, or supervise any activity\, business\, conduct\, or condition authorized by UCA 10-3-701 to 715 (1997). An ordinance includes a number\, a title\, preamble\, an ordaining clause\, the body or subject of ordinance\, when applicable\, penalty of violation\, effective date\, signature of mayor or acting mayor\, and municipal seal.",Permanent. Retain until administrative need ends,Public,1 microfilm reel
23520,Washington County (Utah). County Clerk,Death registers,1898-1905.,"Chronological by year but not by month. Entries were recorded in order of report, not by date of death.","These death registers record the decedent's name\, age\, sex\, race\, color\, term of residence in city or county\, birth place\, marital status\, last place of residence\, cause of death\, and date of death. By 1904\, occupation\, parents' birth places\, contributory as well as chief cause of death\, attending physician\, place of death\, burial place and date\, and filing date are also included. Each physician\, clergyman\, justice of the peace\, and undertaker was required to keep a registry of the name\, age\, residence\, and time of death of the decedent. Each person registering deaths filed quarterly with the county clerk or the local board of health in the case of incorporated cities (Revised Statutes of Utah 1898\, Title 57\, p. 474-475). In 1905\, the state passed a law requiring each county to file a uniform certificate with the State Bureau of Vital Statistics.",,Public,0.50 cubic foot 1 microfilm reel
23573,Cedar City (Utah),Codified ordinances,1903-,Chronological by year of publication.,"The city council published codified ordinances for Cedar City in 1903\, and then revised and republished the ordinances every ten to twenty years thereafter. The ordinance books contain the complete updated and simplified code of all general or permanent ordinances enacted by the city council to regulate\, require\, prohibit\, govern\, control\, or supervise any activity\, business\, conduct\, or condition authorized by law (See Utah Code\, 1991\, 10-3-707). Each book of codified ordinances defines the boundaries for Cedar City and establishes guidelines for city government including statutes governing the enactment of new ordinances. Codified ordinances define the responsibilities of all city officials including mayor\, city council\, city recorder\, treasurer\, sexton\, marshal\, city attorney and justice of the peace. Ordinances define misdemeanors and nuisances\, and they specify regulations for various activities such as liquor sales\, activities at dance halls\, peddling\, and merchandising. planning,Ordinances regulate traffic and public works such as the sewer and water works. Ordinances also define codes for building and such things as plumbing and electric wiring. They establish and define the responsibilities of city agencies such as the redevelopment agency\, the board of adjustment and the planning commission.",Retain permanently,Public,2 microfilm reels
23506,Department of Government Operations. Office of Administrative Rules,Index of Changes annual report,1992-,Chronological by date.,"This yearly publication indexes all the changes to the Administrative Code. The Index is designed to supplement the Code and provides the reader with more complete knowledge of\, and access to\, the regulatory process of Utah state government. The Index includes non-substantive rule changes\, as well as information about the 120-day (emergency) rules that do not become part of the Code. The Index includes two indexes and a table: an index to the rule changes arranged by agency code number\, an index arranged by subject\, and a correlative table which lists agency name changes and code number changes.,Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",Permanent. Retain for 2 year(s),Public,0.35 cubic foot 1 microfilm reel
23647,Paragonah (Utah),Cemetery deeds,1913-,"Chronological by date issued, thereunder by certificate or deed number.","Utah city or county recorders keep cemetery deeds to document burial rights in community cemeteries (Compiled Laws of Utah 15-10-632x5\, 632x6\, 1907). Cemetery deeds in this series convey burial rights\, or ownership of Paragonah Cemetery plots to individuals from the LDS ward bishop (1913-1917) or the town president (1919-present). In 1917\, the town board passed an ordinance which passed ownership of the city cemetery from church to town (Paragonah town board minutes\, 16 Nov 1917). Each deed identifies a specific plot and certifies that the purchaser has paid for it. Deeds are dated and signed by the bishop or town president.",Permanent. Retain until administrative need ends,Public,1 microfilm reel
23646,Paragonah (Utah),Interment register,1899-,,"The Paragonah sexton created a register of persons who were buried in the Paragonah cemetery. This register begins with a map of the cemetery which identifies the owner of each plot. The general map is followed by maps for each plot\, which indicate who was buried in the plot and in what position. Each map is accompanied by a list of information pertaining to the persons buried therein\, including full name\, birth date and place\, names of mother and father\, death date and place\, burial date\, and name of spouse.",Permanent. Retain until administrative need ends,Public,1 microfilm reel
23624,Iron County School District (Utah),School board minutes,1941-,Chronological,"These are minutes of regular and special meetings of the Board of Education. They are used to document the actions and decisions of the Board. School board minutes record the adoption of annual budgets; the approval of expenditures; discussions of district policies. These minute books include the time and place of meeting\, board members absent and present\, summary of proceedings and decisions made by the board.",Permanent. Retain until administrative need ends,Public,
23568,Hyrum (Utah),Ordinances,1966-,"Chronological, thereunder numerical by ordinance number","These books contain the legislative action of city council to regulate\, require\, prohibit\, govern\, control\, or supervise any activity\, business\, conduct\, or condition authorized by UCA 10-3-701 to 715 (1997). An ordinance includes a number\, a title\, preamble\, an ordaining clause\, the body or subject of ordinance\, when applicable\, penalty of violation\, effective date\, signature of mayor or acting mayor\, and municipal seal.",Permanent. Retain until administrative need ends,Public,
23607,Nibley (Utah),Ordinances,1936-,Chronological by date.,"These books contain the legislative action of city council to regulate\, require\, prohibit\, govern\, control\, or supervise any activity\, business\, conduct\, or condition authorized by UCA 10-3-701 to 715 (1997). An ordinance includes a number\, a title\, preamble\, an ordaining clause\, the body or subject of ordinance\, when applicable\, penalty of violation\, effective date\, signature of mayor or acting mayor\, and municipal seal.",Permanent. Retain until administrative need ends,Public,
23588,Wellsville (Utah),Municipal code,1999-,Numerical by title and chapter number. Recent amendments have not yet been codified and are in front of book.,"These books contain the legislative action of city council to regulate\, require\, prohibit\, govern\, control\, or supervise any activity\, business\, conduct\, or condition authorized by UCA 10-3-701 to 715 (1997). An ordinance includes a number\, a title\, preamble\, an ordaining clause\, the body or subject of ordinance\, when applicable\, penalty of violation\, effective date\, signature of mayor or acting mayor\, and municipal seal.",Retain permanently,Public,
24291,District Court (Second District),Criminal case files,1855-1895.,Numerical by case number.,These case files document criminal cases handled in Beaver County. Case 31 is the John D. Lee trial concerning the Mountain Meadows Massacre.,,Public,2.90 cubic feet 4 microfilm reels
24144,Utah County (Utah). County Clerk,Death registers,1898-1905.,Chronological by reporting date and roughly chronological by death date.,"These records register deaths in Utah County for the years 1898 to 1905\, as required by law of the county clerk. Each entry has the decedent's name\, age\, sex\, race\, color\, term of residence in city or county\, birthplace\, marital status\, occupation\, last place of residence\, cause of death\, date of death\, and the entry's assigned number. The second volume adds the name of the person making the report. The third also includes birthplace of parents\, and burial date and place.,These registers record deaths occurring in the county. They were created from certified death reports filed with the county clerk. From 1898 to 1905\, the county clerk was required ""to keep separate registers\, to be known as the 'register of births' and the 'register of deaths' in which births and deaths certified to him must be registered in the order by which they are reported to him"" (Utah Rev. Stat. 57:1032 (1898)). In 1905\, the responsibility of recording deaths was transferred to the State Department of Health. OBSOLETE RECORD",,Public,1 microfilm reel
24249,Kane County (Utah). Probate Court,Record books,1864-1896.,Chronological by date.,"Kane County Probate Court Record Book B summarizes the proceedings of the court\, and validates that at least for the term of the book (1878-1896)\, the court primarily dealt with the probate of estates for deceased persons and with guardianship cases. As specified by the Territorial Legislature in 1852\, the county probate court powers included authority to probate wills\, administer the estates of deceased persons\, and establish guardianships for minors\, idiots\, and the insane. The Kane County Probate Court record book contains a variety of orders\, petitions\, wills\, and other documents relating to this process. During the territorial period Utah county probate courts served a variety of additional functions. Book B also includes a few divorce cases and summary information for the court's adjudication of townsite lots in Virgin City\, Duncan's Retreat\, Grafton\, Rockville\, Kanab\, Glendale\, and Mt. Carmel.",,Public,1 microfilm reel
24048,Division of Archives and Records Service,Spanish American War and Philippine Insurrection service cards,1898-1902.,Alphabetical by surname.,"This card file was created by the now-defunct Military Records Section. The cards contain basic military data for Utah veterans of the Spanish American War and Philippine Insurrection. The following types of data are included on each card in part or en masse: veteran's name\, service unit\, and dates of enlistment and discharge. The bulk of the information for the cards was provided by the United Spanish War Veterans organization\, whose membership included participants in both conflicts.",,Public,1 microfilm reel
24274,Alton (Utah),Master plan,1981.,By subject.,"In April 1981\, Alton town council members adopted the Alton Master Plan which they had created according to guidelines provided in Utah's ""Municipal Planning Enabling Act."" (Utah Code\, 1984-1985\, 10-9-20). The town council adopted this master plan as an official policy to guide decisions affecting Alton's development. Most of the information in the plan is actually profile information about Alton. This northern Kane County community was settled in 1907 by Jonathan Heaton. It includes 225 acres of land\, of which interior blocks are primarily residential and outer blocks are primarily agricultural. Alton's population declined from 154 persons in 1950 to 79 in 1980. The community consists of 42 single family homes\, 21 of which were occupied year-round in 1981. Public services and facilities include street maintenance\, police and fire protection\, and culinary water. Alton goals and policies suggest the possibility of population growth as a result of development in Alton's coal fields.,Outside of this possibility\, Alton is not likely to grow and therefore public services should be kept at a minimum. Any future building should be in areas where the soil and water table are most compatible.",,Public,1 microfilm reel
24295,Grantsville (Utah),Cemetery burial cards,1855-1991.,Alphabetical by surname.,"These cards document individual burials in the Grantsville City Cemetery. The cards include spaces for the grave location\, the name of the deceased\, birth date and birth place of the deceased\, the names of the parents of the deceased\, date of death\, age at death\, and name of spouse. Not all spaces are filled in for all individuals.,These registers serve as a cross-reference to plat books. They are arranged numerically by interment number. They include interment number\, name of deceased\, permit number\, date interred\, certificate number\, date of death\, location of grave by plot\, lot\, tier\, name of undertaker\, owner of lot\, and pertinent information on removal (if applicable).",,Public,1 microfilm reel
24227,Kane County (Utah). County Commission,Ordinances,1896-,"Chronological, thereunder numerical by ordinance number","These records document the legislative action of the county commissioners. The county commission may ""pass all ordinances and rules and make all regulations\, not repugnant to law\, necessary for carrying into effort or discharging the powers and duties"" of their office (UCA 17-5-263 (1995)). The county clerk is required ""to authenticate with his signature and the seal of the county clerk all ordinances or laws passed by the board and record the same at length in the ordinance book"" (UCA 17-5-209(9) (1995)).",Permanent. Retain until administrative need ends,Public,
24198,Tooele County School District (Utah),Financial reports,1999-,Chronological,"This monthly computer report is a summary of the district's financial situation. It is used to create district financial reports. It includes reports on expenditures\, budgets\, programs\, balance sheet accounts and revenues (local\, state\, and federal). The report includes account number\, description number\, description\, current month expenditures/receipts\, budget\, year-to-date expenditures/receipts\, and budget balance.",Retain for 3 year(s),,
24252,Kane County School District (Utah),School board minutes,1915-,Chronological,"These are minutes of regular and special meetings of the Board of Education. They are used to document the actions and decisions of the Board. School board minutes record the adoption of annual budgets; the approval of expenditures; discussions of district policies. These minute books include the time and place of meeting\, board members absent and present\, summary of proceedings and decisions made by the board.",Permanent. Retain until administrative need ends,Public,
83623,Department of Government Operations. Office of Administrative Rules,Utah Administrative Code,1973-,Chronological by date.,"The Utah Administrative Code is the complete compilation of state administrative rules. Administrative rules are laws affecting the legal rights and privileges of the public or other governmental entities\, and have all the effects of a statute enacted by the Legislature. Rules are promulgated by agencies of the state's executive branch\, are enacted as laws under regulatory authority granted by the Legislature or the state Constitution\, and are subordinate to statutes. Each compilation includes only those rules in effect at the time of publication: new rules are added and obsolete rules omitted as necessary.",Permanent. Retain for 2 year(s),Public,24.35 cubic feet 4 microfilm reels
83761,Iron County (Utah). County Clerk,Birth registers,i 1898-1905.,"Chronological by year, but not by month. Entries were recorded in order of report, not by date of death.","These records contain birth registers recorded during the years 1898 through 1905. Each entry has the date of birth\, name of child\, place of birth\, sex\, race\, color\, parents' names\, residence\, name of informant\, and assigned number.",,Public,0.20 cubic foot 1 microfilm reel
83311,Department of Government Operations. Office of Administrative Rules,Utah State Bulletin,1973-,Chronological by date.,"The Utah State Bulletin is designed to keep the recipient continually informed about important administrative actions in the executive branch of State government\, listing recent Governor's proclamations and executive orders\, Attorney General opinions\, notices of public hearings\, new state publications and other information\, all usually printed in full text. The bulk of the Bulletin consists of proposed administrative rules\, temporary ""emergency"" rules\, rules being reviewed\, and the effective dates of rules listed as proposed in an earlier issue.",Permanent. Retain for 2 year(s),Public,12.35 cubic feet 62 microfilm reels
83708,Department of Administrative Services,Annual reports,"1981-1983, 2008-2021.",Chronological by date.,"The Department of Administrative Services Annual Report functions as the official publication of the agency's preceding year's activities. Its contents include the major goals and accomplishments that the department achieved\, an illustration of each division's activities\, and an outline of future prospects and projects. Unlike other agency reports\, this one does not contain a budget and disbursement schedule.",,Public,0.35 cubic foot
83156,Washington County (Utah). County Clerk,Marriage licenses and applications,1885-,Chronological,"These licenses are issued after completion of a marriage license application and are filed in the office of the county clerk. ""No marriage may be solemnized without a license issued by the county clerk . . . not more than 30 days prior to the date of solemnization of the marriage"" (UCA 30-1-7 (1) (2004)). The license includes names\, addresses\, and ages of bride and groom; date and number of license; date of marriage; title and signature of person performing the ceremony; and signatures of bride\, groom\, witnesses\, and county clerk.",Retain permanently,Private,
83622,Department of Government Operations. Office of Administrative Rules,Utah State Digest,1985-,Chronological by date.,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",Permanent. Retain for 2 year(s),Public,2.00 cubic feet
83348,Millard County (Utah). County Commission,Ordinances,i 1900-1939.,Numerical by ordinance number,"This single volume contains the legislative action of the Millard County Commission to regulate\, require\, prohibit\, govern\, control\, or supervise any activity\, conduct\, or condition authorized by state law. They include: ordinance number\, title of ordinance\, preamble\, an ordaining clause\, subject of ordinance\, when applicable\, penalty of violation\, effective date\, text of ordinance\, and signature of chairman of the county commission.",,,
83749,Iron County (Utah). County Clerk,Marriage licenses,1887-,Chronological.,"This series contains copies of the marriage licenses granted in Iron County. The information includes names\, addresses\, and ages of bride and groom; date and number of license; date of marriage; title and signature of person performing the ceremony; and signatures of bride\, groom\, witnesses\, and county clerk.",Retain permanently,,
83887,Grand County (Utah). County Clerk,Death registers,i 1898-1905; 1947-1968.,"Chronological by year, but not by month. Entries were recorded in order of report, not by date of death.","These records contain death registers for the years 1898 to 1905 and also anomalous entries for 1961 to 1966. Each entry has the decedent's name\, occupation\, age\, term of residence\, marital status\, sex\, race\, color\, residence\, cause of death\, date of death\, and the party making the report.",,Public,0.35 cubic foot 1 microfilm reel
84030,Uintah County (Utah). County Clerk,Death registers,"i 1900-1901, 1904-1905.","Chronological by year but not by month. Entries were recorded in order of report, not by date of death.","These records contain death registers for the years 1900-1901 and 1904-1905. Each entry has the decedent's name\, occupation\, age\, marital status\, sex\, race\, color\, residence\, term of residence\, cause of death\, the name of the informant making the report\, and an assigned number. There are no death dates for the years 1900-1901.",,Public,0.50 cubic foot 1 microfilm reel
83901,Weber County (Utah). Probate Court,Civil and criminal case registers of actions,1868-1887.,"The first volume is chronological by date, the second volume is alphabetical surname.","These volumes were used to record the filing of individual documents in each case file heard by the Probate Court. The entries include the names of the parties involved in the case\, names of counsel\, the case type\, dates on which documents were filed\, and a brief description of the document. The entries act as a chronology for each individual case. Many entries also include a note if the court costs were paid in the case. Case types include criminal hearings and various types of civil suits. The Probate Court had jurisdiction over many types of actions until 1874 when the federal Poland Act revoked the jurisdiction of the Probate Court over all but divorce and probate cases. In 1887\, the federal Edmunds-Tucker Act revoked Probate Court jurisdiction in divorce cases\, and with that Act\, the creation of this series ended.",,Public,0.20 cubic foot 2 microfilm reels
83932,Department of Workforce Services. Division of Housing and Community Development,Community Development Block Grant handbooks,i 1983-,Chronological by date.,"The community development block grant program is a federally funded effort to improve living environments\, provide housing\, and stimulate economic development in communities containing between 50\,000 and 200\,000 people. The Block Grant Handbook by the State Division of Housing and Community Development is an annual publication generated to assist grantees in establishing their respective programs. It includes implementation policies and procedures\, outlines of various developments\, and state monitoring activities to ensure compliance with established guidelines.",Retain permanently,Public,2.00 cubic feet
83886,Grand County (Utah). County Clerk,Birth registers,i 1898-1905.,Loosely arranged chronologically by year.,"These records contain birth registers recorded during the years 1898 to 1905. Each entry has the date of birth\, name of child\, place of birth\, sex\, race\, color\, parents' names\, residence\, name of informant\, and an assigned number. Also recorded are anomalous entries dated 1905 to 1939 which were entered long after the fact.",,Public,1.40 cubic feet 1 microfilm reel
84038,Emery County (Utah). County Clerk,Birth registers,i 1898-1905.,"Chronological by year but not by month. Entries were recorded in order of report, not by date of birth.","These records contain birth registers recorded during the years 1898 through 1905. Each entry has date of birth\, place of birth\, sex\, race\, color\, parents' names\, residence\, name of informant\, and an assigned number.",,Public,1 microfilm reel
84029,Uintah County (Utah). County Clerk,Birth registers,i 1898-1905.,"Chronological by year but not by month. Entries were recorded in order of report, not by date of birth.","These records contain birth registers recorded during the years 1898 to 1905. Each entry has information regarding date of birth\, sex\, race\, color\, place of birth\, parents' names\, residence\, the name of the informant making the report\, and an assigned number.",,Public,0.50 cubic foot 1 microfilm reel
84019,Uintah County (Utah). County Clerk,Marriage licenses,i 1888-,Chronological,"This series contains marriage licenses granted in Beaver County. The information includes names\, addresses\, and ages of bride and groom; date and number of licenses; date of marriage; title and signature of person performing the ceremony; and signatures of bride\, groom\, witnesses\, and county clerk.",Retain permanently,Public,
24613,Washington City (Utah),Codified ordinances revised,"1977,1989.",Alphabetical by topic.,"These books contain the legislative action of city council to regulate\, require\, prohibit\, govern\, control\, or supervise any activity\, business\, conduct\, or condition authorized by UCA 10-3-701 to 715 (1997). An ordinance includes a number\, a title\, preamble\, an ordaining clause\, the body or subject of ordinance\, when applicable\, penalty of violation\, effective date\, signature of mayor or acting mayor\, and municipal seal.",,Public,0.70 cubic foot 1 microfilm reel
24627,St. George (Utah). Department of Administrative Services,Ordinances and resolutions,1862-,Chronological,"These books contain the legislative action of city council to regulate\, require\, prohibit\, govern\, control\, or supervise any activity\, business\, conduct\, or condition authorized by UCA 10-3-701 to 715 (1997). An ordinance includes a number\, a title\, preamble\, an ordaining clause\, the body or subject of ordinance\, when applicable\, penalty of violation\, effective date\, signature of mayor or acting mayor\, and municipal seal.",Permanent. Retain until administrative need ends,Public,
24607,Ivins (Utah),Revised ordinances and resolutions,"1975,1995-",Chronological,"These books contain the ordinances and resolutions of Ivins city which are the legislative action of city council to regulate\, require\, prohibit\, govern\, control\, or supervise any activity\, business\, conduct\, or condition authorized by UCA 10-3-701 to 715 (1997). An ordinance includes a number\, a title\, preamble\, an ordaining clause\, the body or subject of ordinance\, when applicable\, penalty of violation\, effective date\, signature of mayor or acting mayor\, and municipal seal.",Permanent. Retain until administrative need ends,Public,
25052,Leeds (Utah),General plan,"1985, 1995-",Chronological,"These are comprehensive plans for municipal development adopted by the city commission. ""Each municipality shall prepare and adopt a comprehensive\, long-range general plan for present and future needs of the municipality; growth and development of the land within the municipality or any part of the municipality"" (UCA 10-9-301(1) (1997)). ""The planning commission shall make and recommend to the [city commission] a proposed general plan for the area within the municipality"" (UCA 10-9-302(1)(a) (1997)). The plans serve as a guide for decision-making on rezoning and other planning proposals and as the goals and policies of municipalities attempting to guide land use in local jurisdictions. The plans include ""planning commission's recommendations for the development of the territory covered by the plan\, and may include\, among other things: (a) a land use element; (b) a transportation and circulation element; (c) an,environmental element; (d) a public service and facilities element; (e) a rehabilitation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality considers appropriate"" (UCA 10-9-302(2) (1997)). The plan may also include maps\, plats\, and charts.",Retain permanently,Public,
25049,LaVerkin (Utah),Ordinances and resolutions,1998-,Chronological.,"These books contain the legislative action of city council to regulate\, require\, prohibit\, govern\, control\, or supervise any activity\, business\, conduct\, or condition authorized by UCA 10-3-701 to 715 (1997). An ordinance includes a number\, a title\, preamble\, an ordaining clause\, the body or subject of ordinance\, when applicable\, penalty of violation\, effective date\, signature of mayor or acting mayor\, and municipal seal.",Permanent. Retain until administrative need ends,Public,
24611,Washington City (Utah),General plan,1997-,Chronological,"These are comprehensive plans for municipal development adopted by the city commission. ""Each municipality shall prepare and adopt a comprehensive\, long-range general plan for present and future needs of the municipality; and growth and development of all or any part of the land within the municipality"" (UCA 10-9a-401(1) (2005)). ""The planning commission shall make and recommend to the [city commission] a proposed general plan for the area within the municipality"" (UCA 10-9a-403(1)(b) (2012)). The plans serve as a guide for decision-making on rezoning and other planning proposals and as the goals and policies of municipalities attempting to guide land use in local jurisdictions. The plans include ""planning commission's recommendations for the development of the territory covered by the plan\, and may include\, among other things: (a) a land use element; (b) a transportation and circulation element; (c) an environmental element; (d) a public service and facilities element; (e) a rehabilit,ation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality considers appropriate"" (UCA 10-91-403 (3) (2012)). The plan may also include maps\, plats\, and charts.",Retain permanently,Public,0.20 cubic foot
25016,Rockville (Utah),Ordinances,1987-,Chronological,"These books contain the legislative action of city council to regulate\, require\, prohibit\, govern\, control\, or supervise any activity\, business\, conduct\, or condition authorized by UCA 10-3-701 to 715 (1997). An ordinance includes a number\, a title\, preamble\, an ordaining clause\, the body or subject of ordinance\, when applicable\, penalty of violation\, effective date\, signature of mayor or acting mayor\, and municipal seal.",Permanent. Retain until administrative need ends,Public,1 microfilm reel
24596,Enterprise (Utah),Revised ordinances,1923-,Chronological by chapter and section,"These books (revised ordinances 1923-1948\, 1950\, 1089-2002) contain the legislative action of city council to regulate\, require\, prohibit\, govern\, control\, or supervise any activity\, business\, conduct\, or condition authorized by UCA 10-3-701 to 715 (1997). An ordinance includes a number\, a title\, preamble\, an ordaining clause\, the body or subject of ordinance\, when applicable\, penalty of violation\, effective date\, signature of mayor or acting mayor\, and municipal seal.",Permanent. Retain until administrative need ends,Public,
24893,Riverdale (Utah),Ordinances,1946-,Numerical by year,"These books contain the legislative action of city council to regulate\, require\, prohibit\, govern\, control\, or supervise any activity\, business\, conduct\, or condition. An ordinance includes a number\, a title\, preamble\, an ordaining clause\, the body or subject of the ordinance\, when applicable\, penalty of violation\, effective date\, signature of mayor or acting mayor\, and municipal seal.",Permanent. Retain until administrative need ends,Public,
25095,Hurricane (Utah),Ordinances,1942-,Chronological by date of approval.,"These books contain the legislative action of city council to regulate\, require\, prohibit\, govern\, control\, or supervise any activity\, business\, conduct\, or condition authorized by UCA 10-3-701 to 715 (1997). An ordinance includes a number\, a title\, preamble\, an ordaining clause\, the body or subject of ordinance\, when applicable\, penalty of violation\, effective date\, signature of mayor or acting mayor\, and municipal seal.",Permanent. Retain until administrative need ends,Public,3 microfilm reels
25102,Virgin (Utah),General plan,1998-,Chronological by date of adoption.,"These are comprehensive plans for municipal development adopted by the city commission. ""Each municipality shall prepare and adopt a comprehensive\, long-range general plan for present and future needs of the municipality; and growth and development of all or any part of the land within the municipality"" (UCA 10-9a-401(1) (2005)). ""The planning commission shall make and recommend to the [city commission] a proposed general plan for the area within the municipality"" (UCA 10-9a-403(1)(b) (2012)). The plans serve as a guide for decision-making on rezoning and other planning proposals and as the goals and policies of municipalities attempting to guide land use in local jurisdictions. The plans include ""planning commission's recommendations for the development of the territory covered by the plan\, and may include\, among other things: (a) a land use element; (b) a transportation and circulation element; (c) an environmental element; (d) a public service and facilities element; (e) a rehabilit,ation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality considers appropriate"" (UCA 10-91-403 (3) (2012)). The plan may also include maps\, plats\, and charts.",Retain permanently,Public,1 microfilm reel
25072,Leeds (Utah),Ordinances,1952-,Chronological by adoption date and numerical by ordinance number.,"These books contain the legislative action of city council to regulate\, require\, prohibit\, govern\, control\, or supervise any activity\, business\, conduct\, or condition authorized by UCA 10-3-701 to 715 (1997). An ordinance includes a number\, a title\, preamble\, an ordaining clause\, the body or subject of ordinance\, when applicable\, penalty of violation\, effective date\, signature of mayor or acting mayor\, and municipal seal.",Permanent. Retain until administrative need ends,Public,1 microfilm reel
25080,Springdale (Utah),General plan,1992-,Chronological,"These are comprehensive plans for municipal development adopted by the city commission. ""Each municipality shall prepare and adopt a comprehensive\, long-range general plan for present and future needs of the municipality; and growth and development of all or any part of the land within the municipality"" (UCA 10-9a-401(1) (2005)). ""The planning commission shall make and recommend to the [city commission] a proposed general plan for the area within the municipality"" (UCA 10-9a-403(1)(b) (2012)). The plans serve as a guide for decision-making on rezoning and other planning proposals and as the goals and policies of municipalities attempting to guide land use in local jurisdictions. The plans include ""planning commission's recommendations for the development of the territory covered by the plan\, and may include\, among other things: (a) a land use element; (b) a transportation and circulation element; (c) an environmental element; (d) a public service and facilities element; (e) a rehabilit,ation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality considers appropriate"" (UCA 10-91-403 (3) (2012)). The plan may also include maps\, plats\, and charts.",Permanent. Retain until administrative need ends,Public,
25092,New Harmony (Utah),General plan,1991-,Chronological,"These are comprehensive plans for municipal development adopted by the city commission. ""Each municipality shall prepare and adopt a comprehensive\, long-range general plan for present and future needs of the municipality; and growth and development of all or any part of the land within the municipality"" (UCA 10-9a-401(1) (2005)). ""The planning commission shall make and recommend to the [city commission] a proposed general plan for the area within the municipality"" (UCA 10-9a-403(1)(b) (2012)). The plans serve as a guide for decision-making on rezoning and other planning proposals and as the goals and policies of municipalities attempting to guide land use in local jurisdictions. The plans include ""planning commission's recommendations for the development of the territory covered by the plan\, and may include\, among other things: (a) a land use element; (b) a transportation and circulation element; (c) an environmental element; (d) a public service and facilities element; (e) a rehabilit,ation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality considers appropriate"" (UCA 10-91-403 (3) (2012)). The plan may also include maps\, plats\, and charts.",Permanent. Retain until administrative need ends,Public,
25087,Toquerville (Utah),Ordinances and resolutions,1975-,Chronological,"These books contain the legislative action of city council to regulate\, require\, prohibit\, govern\, control\, or supervise any activity\, business\, conduct\, or condition authorized by UCA 10-3-701 to 715 (1997). An ordinance includes a number\, a title\, preamble\, an ordaining clause\, the body or subject of ordinance\, when applicable\, penalty of violation\, effective date\, signature of mayor or acting mayor\, and municipal seal.",Permanent. Retain until administrative need ends,Public,
25094,Hurricane (Utah),General plan,1999-,Chronological,"These are comprehensive plans for municipal development adopted by the city commission. ""Each municipality shall prepare and adopt a comprehensive\, long-range general plan for present and future needs of the municipality; and growth and development of all or any part of the land within the municipality"" (UCA 10-9a-401(1) (2005)). ""The planning commission shall make and recommend to the [city commission] a proposed general plan for the area within the municipality"" (UCA 10-9a-403(1)(b) (2012)). The plans serve as a guide for decision-making on rezoning and other planning proposals and as the goals and policies of municipalities attempting to guide land use in local jurisdictions. The plans include ""planning commission's recommendations for the development of the territory covered by the plan\, and may include\, among other things: (a) a land use element; (b) a transportation and circulation element; (c) an environmental element; (d) a public service and facilities element; (e) a rehabilit,ation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality considers appropriate"" (UCA 10-91-403 (3) (2012)). The plan may also include maps\, plats\, and charts.",Permanent. Retain until administrative need ends,Public,
25077,Springdale (Utah),Ordinances,1978; 1995-,Chronological,"These books contain the legislative action of city council to regulate\, require\, prohibit\, govern\, control\, or supervise any activity\, business\, conduct\, or condition authorized by UCA 10-3-701 to 715 (1997). An ordinance includes a number\, a title\, preamble\, an ordaining clause\, the body or subject of ordinance\, when applicable\, penalty of violation\, effective date\, signature of mayor or acting mayor\, and municipal seal.",Permanent. Retain until administrative need ends,Public,
25091,New Harmony (Utah),Zoning ordinances,1991-,chronological,"These ""land use and development"" ordinances provide standards for development for ""land use and development"" within the municipality. They have been approved by both the planning commission and the city commission. ""The planning commission shall prepare and recommend to the [city commission] a proposed zoning ordinance and maps . . . The [city commission] shall hold a public hearing on the proposed zoning ordinance . . . After public hearing\, the [city commission] may (a) adopt the ordinance as proposed; (b) amend zoning ordinance and adopt or reject the zoning ordinance as amended; or (c) reject the ordinance"" UCA 10-9a-404 (2005)).",Permanent. Retain until administrative need ends,Public,
25237,Clarkston (Utah),Ordinances,1908-,Chronological by date ordinance introduced thereunder numerical by ordinance number,"These books contain the legislative action of city council to regulate\, require\, prohibit\, govern\, control\, or supervise any activity\, business\, conduct\, or condition authorized by UCA 10-3-701 to 715 (1997). An ordinance includes a number\, a title\, preamble\, an ordaining clause\, the body or subject of ordinance\, when applicable\, penalty of violation\, effective date\, signature of mayor or acting mayor\, and municipal seal.",Retain permanently,Public,0.70 cubic foot 1 microfilm reel
25320,Hyde Park (Utah),City council minutes,1970-,Chronological by year,"These minutes are the official record of the proceedings of regularly scheduled\, special and emergency council meetings. They are adopted and approved by the council during their next public meeting. The minutes include the date\, time\, and meeting place; members present and absent; ""the substance of all matters proposed\, discussed\, or decided\, and record\, by individual member\, of votes taken; the names of citizens who appeared and the substance in brief of their testimony; any other information that any member requests be entered in the minutes"" in accordance with UCA 52-4-7 (1997). At the beginning of this series are there city plot maps dated 1900\, 1930\, and about 1950.",Permanent. Retain until administrative need ends,Public,2 microfilm reels
25103,Virgin (Utah),Ordinances and resolutions,1974-,Chronological,"These books contain the legislative action of city council to regulate\, require\, prohibit\, govern\, control\, or supervise any activity\, business\, conduct\, or condition authorized by UCA 10-3-701 to 715 (1997). An ordinance includes a number\, a title\, preamble\, an ordaining clause\, the body or subject of ordinance\, when applicable\, penalty of violation\, effective date\, signature of mayor or acting mayor\, and municipal seal.",Permanent. Retain until administrative need ends,Public,1 microfilm reel
25357,Vernal (Utah),Ordinances and resolutions,"1895,1898-1918,1932,1936-1945,1947,1952-1957,1960,1982-","Chronological, thereunder alphabetical by name.","These books contain the legislative action of city council to regulate\, require\, prohibit\, govern\, control\, or supervise any activity\, business\, conduct\, or condition authorized by UCA 10-3-701 to 715 (1997). An ordinance includes a number\, a title\, preamble\, an ordaining clause\, the body or subject of ordinance\, when applicable\, penalty of violation\, effective date\, signature of mayor or acting mayor\, and municipal seal.",Permanent. Retain until administrative need ends,Public,
25341,Naples (Utah),Ordinances,1982-,Chronological by year,"These books contain the legislative action of city council to regulate\, require\, prohibit\, govern\, control\, or supervise any activity\, business\, conduct\, or condition authorized by UCA 10-3-701 to 715 (1997). An ordinance includes a number\, a title\, preamble\, an ordaining clause\, the body or subject of ordinance\, when applicable\, penalty of violation\, effective date\, signature of mayor or acting mayor\, and municipal seal.",Permanent. Retain until administrative need ends,Public,
25252,Elwood (Utah),Ordinances and resolutions,1954-,Chronological,"These books contain the legislative action of city council to regulate\, require\, prohibit\, govern\, control\, or supervise any activity\, business\, conduct\, or condition authorized by UCA 10-3-701 to 715 (1997). An ordinance includes a number\, a title\, preamble\, an ordaining clause\, the body or subject of ordinance\, when applicable\, penalty of violation\, effective date\, signature of mayor or acting mayor\, and municipal seal.",Permanent. Retain until administrative need ends,Public,
25348,Ballard (Utah),Ordinances and resolutions,1976-,Alphabetical by subject,"These books contain the legislative action of city council to regulate\, require\, prohibit\, govern\, control\, or supervise any activity\, business\, conduct\, or condition authorized by UCA 10-3-701 to 715 (1997). An ordinance includes a number\, a title\, preamble\, an ordaining clause\, the body or subject of ordinance\, when applicable\, penalty of violation\, effective date\, signature of mayor or acting mayor\, and municipal seal.",Retain permanently,Public,
25247,Elwood (Utah),Master Plan,1993-,Chronological,"These are comprehensive plans for municipal development adopted by the city commission. ""Each municipality shall prepare and adopt a comprehensive\, long-range general plan for present and future needs of the municipality; and growth and development of all or any part of the land within the municipality"" (UCA 10-9a-401(1) (2005)). ""The planning commission shall make and recommend to the [city commission] a proposed general plan for the area within the municipality"" (UCA 10-9a-403(1)(b) (2012)). The plans serve as a guide for decision-making on rezoning and other planning proposals and as the goals and policies of municipalities attempting to guide land use in local jurisdictions. The plans include ""planning commission's recommendations for the development of the territory covered by the plan\, and may include\, among other things: (a) a land use element; (b) a transportation and circulation element; (c) an environmental element; (d) a public service and facilities element; (e) a rehabilit,ation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality considers appropriate"" (UCA 10-91-403 (3) (2012)). The plan may also include maps\, plats\, and charts.",Retain permanently,Public,
25317,Hyde Park (Utah),Ordinances,1956-,Chronological,"These books contain the legislative action of city council to regulate\, require\, prohibit\, govern\, control\, or supervise any activity\, business\, conduct\, or condition authorized by UCA 10-3-701 to 715 (1997). An ordinance includes a number\, a title\, preamble\, an ordaining clause\, the body or subject of ordinance\, when applicable\, penalty of violation\, effective date\, signature of mayor or acting mayor\, and municipal seal. The first ordinance book also includes resolutions.",Permanent. Retain until administrative need ends,Public,1 microfilm reel
25599,Huntington (Utah),Ordinances and resolutions,1920-2004,Chronological by date approved or published,"These books contain the legislative action of city council to regulate\, require\, prohibit\, govern\, control\, or supervise any activity\, business\, conduct\, or condition authorized by UCA 10-3-701 to 715 (1997). An ordinance includes a number\, a title\, preamble\, an ordaining clause\, the body or subject of ordinance\, when applicable\, penalty of violation\, effective date\, signature of mayor or acting mayor\, and municipal seal.",Permanent. Retain until administrative need ends,Public,0.35 cubic foot 3 microfilm reels
25452,Daggett County School District (Utah),School board minutes,1918-,Chronological,,Retain permanently,Public,3 microfilm reels
25609,Castle Dale (Utah),Ordinances and resolutions,1911-,Chronological by year,"These books contain the legislative action of city council to regulate\, require\, prohibit\, govern\, control\, or supervise any activity\, business\, conduct\, or condition authorized by UCA 10-3-701 to 715 (1997). An ordinance includes a number\, a title\, preamble\, an ordaining clause\, the body or subject of ordinance\, when applicable\, penalty of violation\, effective date\, signature of mayor or acting mayor\, and municipal seal.",Retain permanently,Public,1 microfilm reel
25374,Roosevelt (Utah),Ordinances,"1996,1981-",Chronological by year,"These books contain the legislative action of city council to regulate\, require\, prohibit\, govern\, control\, or supervise any activity\, business\, conduct\, or condition authorized by UCA 10-3-701 to 715 (1997). An ordinance includes a number\, a title\, preamble\, an ordaining clause\, the body or subject of ordinance\, when applicable\, penalty of violation\, effective date\, signature of mayor or acting mayor\, and municipal seal.",Permanent. Retain until administrative need ends,Public,
25604,Green River (Utah),Ordinances and resolutions,1911-,Chronological by year,"These books contain the legislative action of city council to regulate\, require\, prohibit\, govern\, control\, or supervise any activity\, business\, conduct\, or condition authorized by UCA 10-3-701 to 715 (1997). An ordinance includes a number\, a title\, preamble\, an ordaining clause\, the body or subject of ordinance\, when applicable\, penalty of violation\, effective date\, signature of mayor or acting mayor\, and municipal seal.",Permanent. Retain until administrative need ends,Public,1 microfilm reel
25443,Duchesne (Utah),Ordinances,1960-,Chronological,"These books contain the legislative action of city council to regulate\, require\, prohibit\, govern\, control\, or supervise any activity\, business\, conduct\, or condition authorized by UCA 10-3-701 to 715 (1997). An ordinance includes a number\, a title\, preamble\, an ordaining clause\, the body or subject of ordinance\, when applicable\, penalty of violation\, effective date\, signature of mayor or acting mayor\, and municipal seal.",Retain permanently,Public,1 microfilm reel
25383,Myton (Utah),Ordinances and resolutions,1999-,Chronological by year,"These books contain the legislative action of city council to regulate\, require\, prohibit\, govern\, control\, or supervise any activity\, business\, conduct\, or condition authorized by UCA 10-3-701 to 715 (1997). An ordinance includes a number\, a title\, preamble\, an ordaining clause\, the body or subject of ordinance\, when applicable\, penalty of violation\, effective date\, signature of mayor or acting mayor\, and municipal seal.",Permanent. Retain until administrative need ends,Public,
25480,Ferron (Utah),Ordinances,1902-,Chronological,"These books contain the legislative action of city council to regulate\, require\, prohibit\, govern\, control\, or supervise any activity\, business\, conduct\, or condition authorized by UCA 10-3-701 to 715 (1997). An ordinance includes a number\, a title\, preamble\, an ordaining clause\, the body or subject of ordinance\, when applicable\, penalty of violation\, effective date\, signature of mayor or acting mayor\, and municipal seal.",Permanent. Retain until administrative need ends,Public,1 microfilm reel
25381,Myton (Utah),General plan,1995-,Chronological.,"These are comprehensive plans for municipal development adopted by the city commission. ""Each municipality shall prepare and adopt a comprehensive\, long-range general plan for present and future needs of the municipality; growth and development of the land within the municipality or any part of the municipality"" (UCA 10-9-301(1) (1997)). ""The planning commission shall make and recommend to the [city commission] a proposed general plan for the area within the municipality"" (UCA 10-9-302(1)(a) (1997)). The plans serve as a guide for decision-making on rezoning and other planning proposals and as the goals and policies of municipalities attempting to guide land use in local jurisdictions. The plans include ""planning commission's recommendations for the development of the territory covered by the plan\, and may include\, among other things: (a) a land use element; (b) a transportation and circulation element; (c) an,environmental element; (d) a public service and facilities element; (e) a rehabilitation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality considers appropriate"" (UCA 10-9-302(2) (1997)). The plan may also include maps\, plats\, and charts.",Permanent. Retain until administrative need ends,Public,
25817,Helper (Utah),Ordinances,1922-,Chronological by year,"These books contain the legislative action of city council to regulate\, require\, prohibit\, govern\, control\, or supervise any activity\, business\, conduct\, or condition authorized by UCA 10-3-701 to 715 (1997). An ordinance includes a number\, a title\, preamble\, an ordaining clause\, the body or subject of ordinance\, when applicable\, penalty of violation\, effective date\, signature of mayor or acting mayor\, and municipal seal.",Permanent. Retain until administrative need ends,Public,2 microfilm reels
25759,Cottonwood Heights (Utah),Adopted master plans,2005-,Alphabetical by name,"These are comprehensive plans for municipal development adopted by the city commission. ""Each municipality shall prepare and adopt a comprehensive\, long-range general plan for present and future needs of the municipality; growth and development of the land within the municipality or any part of the municipality"" (UCA 10-9-301(1) (1997)). ""The planning commission shall make and recommend to the [city commission] a proposed general plan for the area within the municipality"" (UCA 10-9-302(1)(a) (1997)). The plans serve as a guide for decision-making on rezoning and other planning proposals and as the goals and policies of municipalities attempting to guide land use in local jurisdictions. The plans include ""planning commission's recommendations for the development of the territory covered by the plan\, and may include\, among other things: (a) a land use element; (b) a transportation and circulation element; (c) an,environmental element; (d) a public service and facilities element; (e) a rehabilitation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality considers appropriate"" (UCA 10-9-302(2) (1997)). The plan may also include maps\, plats\, and charts.",Permanent. Retain until superseded,Public,
25916,Price (Utah),Ordinances,1915-,Chronological by year,"These books contain the legislative action of city council to regulate\, require\, prohibit\, govern\, control\, or supervise any activity\, business\, conduct\, or condition authorized by UCA 10-3-701 to 715 (1997). An ordinance includes a number\, a title\, preamble\, an ordaining clause\, the body or subject of ordinance\, when applicable\, penalty of violation\, effective date\, signature of mayor or acting mayor\, and municipal seal.",Permanent. Retain until administrative need ends,Public,4 microfilm reels
25815,Wellington (Utah),Ordinances,1948-,Chronological by year,"These books contain the legislative action of city council to regulate\, require\, prohibit\, govern\, control\, or supervise any activity\, business\, conduct\, or condition authorized by UCA 10-3-701 to 715 (1997). An ordinance includes a number\, a title\, preamble\, an ordaining clause\, the body or subject of ordinance\, when applicable\, penalty of violation\, effective date\, signature of mayor or acting mayor\, and municipal seal.",Permanent. Retain until administrative need ends,Public,2 microfilm reels
26009,Castle Valley (Utah),Ordinances,1985-,Chronological by year,"These books contain the legislative action of city council to regulate\, require\, prohibit\, govern\, control\, or supervise any activity\, business\, conduct\, or condition authorized by UCA 10-3-701 to 715 (1997). An ordinance includes a number\, a title\, preamble\, an ordaining clause\, the body or subject of ordinance\, when applicable\, penalty of violation\, effective date\, signature of mayor or acting mayor\, and municipal seal.",Retain permanently,Public,1 microfilm reel
25888,Carbon County School District (Utah),School board minutes,1917-,Chronological by meeting date,"These are minutes of regular and special meetings of the Board of Education. They are used to document the actions and decisions of the Board. School board minutes record the adoption of annual budgets; the approval of expenditures; discussions of district policies. These minute books include the time and place of meeting\, board members absent and present\, summary of proceedings and decisions made by the board.",Retain permanently,Public,12 microfilm reels
26074,District Court (Second District : Davis County),Civil registers of actions,1896-,Numerical by case number.,"Civil cases document the legal process and the administration of justice in conjunction with civil proceedings for the determination of a controversy between parties wherein rights are enforced or protected\, or wrongs are prevented or redressed. Records and documents pertaining to a particular civil action are filed together by the court clerk and collectively these documents constitute the case file. As these records or actions are filed\, the clerk enters them in the registers which comprise this series. The clerk is required as documents enter the case file to make a notation that shows ""the nature of each paper filed or writ issued and the substance of each order or judgment of the court and of the returns showing execution of process. The notation of an order or judgment shall show the date the notation is made. When trial by jury has been properly demanded or ordered the clerk shall enter the word 'jury' on the page assigned to that action"" [UCA 79 (b) (2)]. A register of actions,may contain the following entries for each civil case: name of the attorney for plaintiff and defendant\, name of the judge presiding over the case\, petitions\, complaints\, summons\, answers to summons\, orders from the court\, assignment of judges\, exhibits\, judgment\, findings and conclusions\, costs\, decrees\, requests by attorneys for instructions to the jury\, verdict\, motions for cross complaints or new trials\, amendments to previous answers and disclaimers.",Permanent. Retain until administrative need ends,Public,35 microfilm reels
26195,District Court (Seventh District : Grand County),Naturalization records,1896-1929.,Generally chronological.,"These books contain completed federal naturalization forms. These petitions are filed by individuals declaring their intention to become U.S. citizens and who have met the residency requirements to make formal application for U.S. citizenship. A petition is the final step in becoming a United State citizen. It includes the the individual's name\, residence\, occupation\, birth date and place; the place emigrated from; date and place of arrival\, and vessel name; date and court of declaration of intention; spouse's name\, birthplace\, and residence; children's names\, birth dates\, birthplaces\, and residences; and any previous applications filed. Also included are the affidavits of two witnesses\, the oath of allegiance\, and a court order admitting the person to citizenship.",,Public,1 microfilm reel
26055,Grand County School District (Utah),School board minutes,1915-,Chronological,"These are minutes of regular and special meetings of the Board of Education. They are used to document the actions and decisions of the Board. School board minutes record the adoption of annual budgets; the approval of expenditures; discussions of district policies. These minute books include the time and place of meeting\, board members absent and present\, summary of proceedings and decisions made by the board.",Permanent. Retain until administrative need ends,Public,3 microfilm reels
26236,Blanding (Utah),City council minutes,1916-,Chronological by year,"These minutes are the official record of the proceedings of regularly scheduled\, special and emergency council meetings. They are adopted and approved by the council during their next public meeting. The minutes include the date\, time\, and meeting place; members present and absent; ""the substance of all matters proposed\, discussed\, or decided\, and record\, by individual member\, of votes taken; the names of citizens who appeared and the substance in brief of their testimony; any other information that any member requests be entered in the minutes"" in accordance with UCA 52-4-7 (1997).",Retain permanently,Public,6 microfilm reels
26053,Grand County (Utah). Council,Ordinances,1896-,"Chronological, thereunder by ordinance number","These records document the legislative action of the county commissioners. The county commission may ""pass all ordinances and rules and make all regulations\, not repugnant to law\, necessary for carrying into effort or discharging the powers and duties"" of their office (UCA 17-5-263 (1995)). The county clerk is required ""to authenticate with his signature and the seal of the county clerk all ordinances or laws passed by the board and record the same at length in the ordinance book"" (UCA 17-5-209(9) (1995)).",Permanent. Retain until administrative need ends,Public,
26240,Monticello (Utah),Ordinances,1951-,Chronological by year thereunder by number,"These books contain the legislative action of city council to regulate\, require\, prohibit\, govern\, control\, or supervise any activity\, business\, conduct\, or condition authorized by UCA 10-3-701 to 715 (1997). An ordinance includes a number\, a title\, preamble\, an ordaining clause\, the body or subject of ordinance\, when applicable\, penalty of violation\, effective date\, signature of mayor or acting mayor\, and municipal seal.",Permanent. Retain until administrative need ends,Public,3 microfilm reels
26012,Moab (Utah),Ordinances,1941-,Chronological by year,"These books contain the legislative action of city council to regulate\, require\, prohibit\, govern\, control\, or supervise any activity\, business\, conduct\, or condition authorized by UCA 10-3-701 to 715 (1997). An ordinance includes a number\, a title\, preamble\, an ordaining clause\, the body or subject of ordinance\, when applicable\, penalty of violation\, effective date\, signature of mayor or acting mayor\, and municipal seal.",Permanent. Retain until administrative need ends,Public,3 microfilm reels
26255,San Juan County School District (Utah),School board minutes,1931-,Chronological,"These are minutes of regular and special meetings of the Board of Education. They are used to document the actions and decisions of the Board. School board minutes record the adoption of annual budgets; the approval of expenditures; discussions of district policies. These minute books include the time and place of meeting\, board members absent and present\, summary of proceedings and decisions made by the board.",Permanent. Retain until administrative need ends,Public,3 microfilm reels
26536,Laketown (Utah),General plan,1972-,Chronological by year,"These are comprehensive plans for municipal development adopted by the city commission. ""Each municipality shall prepare and adopt a comprehensive\, long-range general plan for present and future needs of the municipality; growth and development of the land within the municipality or any part of the municipality"" (UCA 10-9-301(1) (1997)). ""The planning commission shall make and recommend to the [city commission] a proposed general plan for the area within the municipality"" (UCA 10-9-302(1)(a) (1997)). The plans serve as a guide for decision-making on rezoning and other planning proposals and as the goals and policies of municipalities attempting to guide land use in local jurisdictions. The plans include ""planning commission's recommendations for the development of the territory covered by the plan\, and may include\, among other things: (a) a land use element; (b) a transportation and circulation element; (c) an,environmental element; (d) a public service and facilities element; (e) a rehabilitation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality considers appropriate"" (UCA 10-9-302(2) (1997)). The plan may also include maps\, plats\, and charts.",Permanent. Retain until administrative need ends,Public,1 microfilm reel
26530,Mayfield (Utah),Ordinances and resolutions,1909-,Chronological by year,"These books contain the legislative action of city council to regulate\, require\, prohibit\, govern\, control\, or supervise any activity\, business\, conduct\, or condition authorized by UCA 10-3-701 to 715 (1997). An ordinance includes a number\, a title\, preamble\, an ordaining clause\, the body or subject of ordinance\, when applicable\, penalty of violation\, effective date\, signature of mayor or acting mayor\, and municipal seal.",Permanent. Retain until administrative need ends,Public,2 microfilm reels
26489,Paradise (Utah),General plan,2004-,Chronological by year,"These are comprehensive plans for municipal development adopted by the city commission. ""Each municipality shall prepare and adopt a comprehensive\, long-range general plan for present and future needs of the municipality; and growth and development of all or any part of the land within the municipality"" (UCA 10-9a-401(1) (2005)). ""The planning commission shall make and recommend to the [city commission] a proposed general plan for the area within the municipality"" (UCA 10-9a-403(1)(b) (2012)). The plans serve as a guide for decision-making on rezoning and other planning proposals and as the goals and policies of municipalities attempting to guide land use in local jurisdictions. The plans include ""planning commission's recommendations for the development of the territory covered by the plan\, and may include\, among other things: (a) a land use element; (b) a transportation and circulation element; (c) an environmental element; (d) a public service and facilities element; (e) a rehabilit,ation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality considers appropriate"" (UCA 10-91-403 (3) (2012)). The plan may also include maps\, plats\, and charts.",,Public,1 microfilm reel
26374,Washington Terrace (Utah),Ordinances,1958-,Chronological by year,"These books contain the legislative action of city council to regulate\, require\, prohibit\, govern\, control\, or supervise any activity\, business\, conduct\, or condition authorized by UCA 10-3-701 to 715 (1997). An ordinance includes a number\, a title\, preamble\, an ordaining clause\, the body or subject of ordinance\, when applicable\, penalty of violation\, effective date\, signature of mayor or acting mayor\, and municipal seal.",Permanent. Retain for 10 year(s),Public,
26492,Mantua (Utah),Ordinances,1911-,Chronological by year,"These books contain the legislative action of city council to regulate\, require\, prohibit\, govern\, control\, or supervise any activity\, business\, conduct\, or condition authorized by UCA 10-3-701 to 715 (1997). An ordinance includes a number\, a title\, preamble\, an ordaining clause\, the body or subject of ordinance\, when applicable\, penalty of violation\, effective date\, signature of mayor or acting mayor\, and municipal seal.",Permanent. Retain until administrative need ends,Public,1 microfilm reel
26360,Mount Pleasant (Utah),Ordinances and resolutions,1874-,Chronological by date of book,"These books contain the legislative action of city council to regulate\, require\, prohibit\, govern\, control\, or supervise any activity\, business\, conduct\, or condition authorized by UCA 10-3-701 to 715 (1997). An ordinance includes a number\, a title\, preamble\, an ordaining clause\, the body or subject of ordinance\, when applicable\, penalty of violation\, effective date\, signature of mayor or acting mayor\, and municipal seal.",Permanent. Retain until administrative need ends,Public,2 microfilm reels
26472,Fairview (Utah),City ordinances,1985-,Chronological by year,"These books contain the legislative action of city council to regulate\, require\, prohibit\, govern\, control\, or supervise any activity\, business\, conduct\, or condition authorized by UCA 10-3-701 to 715 (1997). An ordinance includes a number\, a title\, preamble\, an ordaining clause\, the body or subject of ordinance\, when applicable\, penalty of violation\, effective date\, signature of mayor or acting mayor\, and municipal seal.",Permanent. Retain until administrative need ends,Public,1 microfilm reel
26521,Ephraim (Utah),Ordinances and resolutions,1895-,Chronological by year,"These books contain the legislative action of city council to regulate\, require\, prohibit\, govern\, control\, or supervise any activity\, business\, conduct\, or condition authorized by UCA 10-3-701 to 715 (1997). An ordinance includes a number\, a title\, preamble\, an ordaining clause\, the body or subject of ordinance\, when applicable\, penalty of violation\, effective date\, signature of mayor or acting mayor\, and municipal seal.",Permanent. Retain until administrative need ends,Public,2 microfilm reels
26429,Moroni (Utah),Ordinances,1902-,Chronological,"These books contain the legislative action taken by the city council to regulate\, require\, prohibit\, govern\, control\, or supervise any activity\, business\, conduct\, or condition authorized by UCA 10-3-701 to 715 (1997). An ordinance includes a number\, a title\, preamble\, an ordaining clause\, the body or subject of ordinance\, when applicable\, penalty of violation\, effective date\, signature of mayor or acting mayor\, and municipal seal.",Permanent. Retain until administrative need ends,Public,1 microfilm reel
26957,District Court (Second District : Weber County),Index to civil actions,1851-1988.,Alphabetical by surname.,"This series contains civil case alphabetic indexes created by the Second District Court in Weber County to record the names of the parties involved in civil actions and provide assigned case numbers\, facilitating clerical management of and access to the case files. Volumes in the series alternate listings on each page\, with the left page listing entries by surname of the plaintiff and the right page by surname of the defendant. Specific information recorded for each case includes the docket number (case number) as well as the corresponding register of action book.",,Public,15.50 cubic feet 31 microfilm reels
27354,Murray (Utah),City cemetery interment record,1874-,Numerical by burial number.,"These registers serve as a cross-reference to plat books. They are arranged numerically by interment number. They include interment number\, name of deceased\, permit number\, date interred\, certificate number\, date of death\, location of grave by plot\, lot\, tier\, name of undertaker\, owner of lot\, and pertinent information on removal (if applicable).",Permanent. Retain until administrative need ends,Public,2 microfilm reels
26646,Provo City School District (Utah),Monthly financial reports,2006-,Chronological.,This is the annual financial and program report for the previous fiscal year which is submitted to the School Finance and Business Section of the Office of Education in accordance with UCA 53A-3-404 (2004). This report is used to create the Office of Education's annual report and to determine funding allotments to the district.,Retain for 4 year(s),Public,
26741,Sanpete County (Utah). Justice of the Peace : Fountain Green,Justice dockets,1874-1927.,Chronological.,"These justice dockets document both civil cases and misdemeanors heard by the justice of the peace. Information about each case in the dockets includes name of the justice of peace\, names of plaintiff and defendant\, a description the complaint\, date heard\, summary of decision and any penalty imposed\, and a signature of the justice of peace.",Permanent. Retain until administrative need ends,Public,0.50 cubic foot 1 microfilm reel
27332,Murray (Utah),Ordinances,1903-,Numerical by ordinance number.,"These books contain the legislative action of city council to regulate\, require\, prohibit\, govern\, control\, or supervise any activity\, business\, conduct\, or condition authorized by UCA 10-3-701 to 715 (1997). An ordinance includes a number\, a title\, preamble\, an ordaining clause\, the body or subject of ordinance\, when applicable\, penalty of violation\, effective date\, signature of mayor or acting mayor\, and municipal seal.",Permanent. Retain until administrative need ends,Public,14 microfilm reels
27364,Alta (Utah),Ordinances,1972-,Numerical by ordinance number,"These books contain the legislative action of city council to regulate\, require\, prohibit\, govern\, control\, or supervise any activity\, business\, conduct\, or condition authorized by UCA 10-3-701 to 715 (1997). An ordinance includes a number\, a title\, preamble\, an ordaining clause\, the body or subject of ordinance\, when applicable\, penalty of violation\, effective date\, signature of mayor or acting mayor\, and municipal seal.",Retain permanently,Public,1 microfilm reel
27363,Alta (Utah),Council minutes,1970-,Chronological,"These are the minutes of regular\, special\, and emergency meetings of official municipal committees\, boards\, and task forces. UCA 52-4-7(1) (1997) requires that written minutes be kept of all open meetings. These minutes shall include: ""the date\, time and place of the meeting; the names of members present and absent; the substance of all matters proposed\, discussed\, or decided\, and a record\, by individual member\, of votes taken; the names of all citizens who appeared and the substance in brief of their testimony; and any other information that any member requests be entered in the minutes."" Minutes are also required to be kept for all closed meetings in accordance with UCA 52-4-7(2) (1997) and to include: ""the date\, time and place of the meeting; the names of all others present except when such disclosure would infringe on the confidence necessary to fulfill the original purpose of closing the meeting."",They may also include an official agenda. (See also Internal committee records).",Retain permanently,Public,7 microfilm reels
27373,Alta (Utah),Planning Commission minutes,1972-,Chronological,"Minutes of open and closed committee and board meetings as required by UCA 52-4-7.5(2005)\, et seq. ""Written minutes shall be kept of all open meetings.(UCA 52-4-7 (2005)). May include agenda\, meeting minutes\, transcripts\, and other supporting documentation.",Retain permanently,Public,5 microfilm reels
27442,Summit County (Utah). Probate Court,Record books,1882-1913.,Chronological by date.,"The record books in this series summarize the proceedings of the Summit County Probate Court which primarily dealt with the probate of estates for deceased persons and with guardianship cases. As specified by the Territorial Legislature in 1852\, county probate court powers included the authority to probate wills\, administer the estates of deceased persons\, and establish guardianships for minors\, idiots\, and the insane. (An Act in Relation to the Judiciary\, in Acts\, Resolutions\, and Memorials passed by the First Annual\, and Special Sessions\, of the Legislative Assembly. Great Salt Lake City\, 1852\, Brigham H. Young\, Printer\, pp. 38-48). The basic procedure for probate cases includes unsealing and admitting a will\, if any\, and obtaining the testimony of witnesses to prove the will's validity. It also includes such things as appointing administrators; giving notice to creditors; appointing appraisers and filing their report; ordering the sale of property; providing proof of settlement or,distribution of the property; and releasing administrators from further responsibility. These record books contain a variety of orders\, petitions\, wills\, and other documents relating to this process. During the territorial period Utah county probate courts served a variety of additional functions. Early Utah probate courts held jurisdiction in civil and criminal matters\, but by 1878 this had been limited to divorces only. Several divorce cases can be found scattered throughout these books.",,Public,1.00 cubic foot 2 microfilm reels
27465,District Court (Sixth District : Sevier County),Criminal registers of action,1923-1988.,"Numerical by case number, thereunder chronological by date.","Records and documents pertaining to a particular civil\, criminal or probate action are filed together by the court clerk and collectively these documents constitute the case file. As these records or actions are filed\, the clerk enters them in the registers which comprise this series. A register of actions may contain the following entries for each case: name of the attorney for plaintiff and defendant\, name of the judge presiding over the case\, petitions\, complaints\, summons\, answers to summons\, orders from the court\, assignment of judges\, exhibits\, judgment\, findings and conclusions\, costs\, decrees\, requests by attorneys for instructions to the jury\, verdict\, motions for cross complaints or new trials\, amendments to previous answers\, disclaimers\, bonds\, and inventories.",,Public,2.00 cubic feet 3 microfilm reels
27379,Alta (Utah),General plan,"1973, 1992-",Chronological,"These are comprehensive plans for municipal development adopted by the city commission. ""Each municipality shall prepare and adopt a comprehensive\, long-range general plan for present and future needs of the municipality; growth and development of the land within the municipality or any part of the municipality"" (UCA 10-9-301(1) (1997)). ""The planning commission shall make and recommend to the [city commission] a proposed general plan for the area within the municipality"" (UCA 10-9-302(1)(a) (1997)). The plans serve as a guide for decision-making on rezoning and other planning proposals and as the goals and policies of municipalities attempting to guide land use in local jurisdictions. The plans include ""planning commission's recommendations for the development of the territory covered by the plan\, and may include\, among other things: (a) a land use element; (b) a transportation and circulation element; (c) an,environmental element; (d) a public service and facilities element; (e) a rehabilitation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality considers appropriate"" (UCA 10-9-302(2) (1997)). The plan may also include maps\, plats\, and charts.",,Public,1 microfilm reel
27445,District Court (Sixth District : Garfield County),Minute books,1896-1992.,Chronological by date.,,,Public,1.00 cubic foot
27429,Vineyard (Utah),Ordinances,1989-,Chronological,"These books contain the legislative action of city council to regulate\, require\, prohibit\, govern\, control\, or supervise any activity\, business\, conduct\, or condition authorized by UCA 10-3-701 to 715 (1997). An ordinance includes a number\, a title\, preamble\, an ordaining clause\, the body or subject of ordinance\, when applicable\, penalty of violation\, effective date\, signature of mayor or acting mayor\, and municipal seal.",Permanent. Retain until administrative need ends,Public,1 microfilm reel
27462,District Court (Sixth District : Sevier County),Civil registers of actions,1896-1991.,"Numerical by case number, thereunder chronological.","Civil cases document the legal process and the administration of justice in conjunction with civil proceedings for the determination of a controversy between parties wherein rights are enforced or protected\, or wrongs are prevented or redressed. Records and documents pertaining to a particular civil action are filed together by the court clerk and collectively these documents constitute the case file. As these records or actions are filed\, the clerk enters them in the registers which comprise this series. The clerk is required as documents enter the case file to make a notation that shows ""the nature of each paper filed or writ issued and the substance of each order or judgment of the court and of the returns showing execution of process. The notation of an order or judgment shall show the date the notation is made. When trial by jury has been properly demanded or ordered the clerk shall enter the word 'jury' on the page assigned to that action"" [UCA 79 (b) (2)]. A register of actions,may contain the following entries for each civil case: name of the attorney for plaintiff and defendant\, name of the judge presiding over the case\, petitions\, complaints\, summons\, answers to summons\, orders from the court\, assignment of judges\, exhibits\, judgment\, findings and conclusions\, costs\, decrees\, requests by attorneys for instructions to the jury\, verdict\, motions for cross complaints or new trials\, amendments to previous answers and disclaimers.",,Public,9.50 cubic feet 14 microfilm reels
27441,Summit County (Utah). Probate Court,Administrators' record book,1883-1890.,Chronological by date.,"This volume (identified as Book B) contains probate forms completed by the court clerk for estates where persons died intestate. It contains: orders appointing time for hearing petitions\, orders of administration\, administrators bonds\, letters of administration\, and orders appointing appraisers.",,Public,0.50 cubic foot 1 microfilm reel
27440,Summit County (Utah). Probate Court,Guardians and executors record,1884-1888.,Chronological by date.,,,Public,0.50 cubic foot 1 microfilm reel
27659,Division of State History,History Blazer,1995-1996.,"Chronological by month and year, thereunder numerical.","Documents created by the agency\, including pamphlets\, reports\, leaflets\, file manuals\, annual reports\, other published or processed documents\, and the last manuscript report\, if not published\, relating to management projects.",,Public,0.90 cubic foot
28604,Enoch (Utah),Ordinances and resolutions,1968-,Chronological by date of passage and alphanumerical by corresponding ordinance or resolution number.,"These books contain the legislative action of city council to regulate\, require\, prohibit\, govern\, control\, or supervise any activity\, business\, conduct\, or condition authorized by UCA 10-3-701 to 715 (1977). An ordinance includes a number\, a title\, preamble\, an ordaining clause\, the body or subject of ordinance\, when applicable\, penalty of violation\, effective date\, signature of mayor or acting mayor\, and municipal seal.",Permanent. Retain until administrative need ends,Public,1.05 cubic feet
28484,Tooele (Utah). City Council,Ordinances,1853-,"Chronological by year, thereunder by adoption date or ordinance number.","These books contain the legislative action of city council to regulate\, require\, prohibit\, govern\, control\, or supervise any activity\, business\, conduct\, or condition authorized by UCA 10-3-701 to 715 (1977). An ordinance includes a number\, a title\, preamble\, an ordaining clause\, the body or subject of ordinance\, when applicable\, penalty of violation\, effective date\, signature of mayor or acting mayor\, and municipal seal.",Permanent. Retain until administrative need ends,Public,0.20 cubic foot
28163,Smithfield (Utah),Cemetery maps,ca. 1920-ca. 2000.,"Chronological by age, thereunder numerical by sheet number","These books contain maps of the cemetery. They are used daily to locate specific grave sites. These books include index\, plat\, and lot pages. The cemetery may only have a single wall map which serves as a key to locating specific graves.",,Public,
28554,Wendover (Utah),Ordinances,1950-,Chronological by date of adoption and numerical by ordinance number.,"These books contain the legislative action of city council to regulate\, require\, prohibit\, govern\, control\, or supervise any activity\, business\, conduct\, or condition authorized by UCA 10-3-701 to 715 (1977). An ordinance includes a number\, a title\, preamble\, an ordaining clause\, the body or subject of ordinance\, when applicable\, penalty of violation\, effective date\, signature of mayor or acting mayor\, and municipal seal.",Permanent. Retain until administrative need ends,Public,
28165,Laketown Cemetery Maintenance District (Utah),Maps,None,None.,"These books contain maps of the cemetery. They are used daily to locate specific grave sites. These books include index\, plat\, and lot pages. The cemetery may only have a single wall map which serves as a key to locating specific graves.",Permanent. Retain until administrative need ends,Public,
28166,Plymouth Cemetery Maintenance District (Utah),Map,Undated.,None.,"These books contain maps of the cemetery. They are used daily to locate specific grave sites. These books include index\, plat\, and lot pages. The cemetery may only have a single wall map which serves as a key to locating specific graves.",,Public,0.05 cubic foot
27853,South Weber (Utah),City ordinances,1973-,Chronological,"Ordinances are the legislative action of city council to regulate\, require\, prohibit\, govern\, control\, or supervise any activity\, business\, conduct\, or condition authorized by UCA 10-3-701 to 715 (1997). An ordinance includes a number\, a title\, preamble\, an ordaining clause\, the body or subject of ordinance\, when applicable\, penalty of violation\, effective date\, signature of mayor or acting mayor\, and municipal seal.",Permanent. Retain for 105 year(s),Public,
28848,Ogden School District (Utah),Annual financial reports,1927-,Chronological by fiscal year.,"These are statistical reports on the financial affairs of the entire school district or a specific department. These reports usually include a statement on the value of all school district owned property\, and an accounting of all income and expenditures in relationship to the final budget.",Permanent. Retain until administrative need ends,Public,2.05 cubic feet
28637,Levan (Utah),Ordinances,1915; 1975-1994.,"Chronological by publication date, thereunder numerical by chapter and section.","These books contain the legislative action of city council to regulate\, require\, prohibit\, govern\, control\, or supervise any activity\, business\, conduct\, or condition authorized by UCA 10-3-701 to 715 (1997). An ordinance includes a number\, a title\, preamble\, an ordaining clause\, the body or subject of ordinance\, when applicable\, penalty of violation\, effective date\, signature of mayor or acting mayor\, and municipal seal.,These books contain the legislative action of city council to regulate\, require\, prohibit\, govern\, control\, or supervise any activity\, business\, conduct\, or condition authorized by UCA 10-3-701 to 715 (1977). An ordinance includes a number\, a title\, preamble\, an ordaining clause\, the body or subject of ordinance\, when applicable\, penalty of violation\, effective date\, signature of mayor or acting mayor\, and municipal seal.",,Public,0.35 cubic foot
28791,Department of Workforce Services. Workforce Research and Analysis Division,Local Insights,2012-,Chronological by date.,"This quarterly publication offers current economic and labor market analysis by providing information in the areas of regional planning\, local economic development\, and policy design. Each issue includes multiple versions covering different regions of the state\, and occasionally statewide. Issues feature articles\, maps\, charts\, and other forms of data.",Permanent. Retain until administrative need ends,Public,0.35 cubic foot
28903,Richfield (Utah),Ordinances,1898-,Chronological by adoption date.,"These books contain the legislative action of city council to regulate\, require\, prohibit\, govern\, control\, or supervise any activity\, business\, conduct\, or condition authorized by Utah Code 10-3-701 to 715 (1997). An ordinance includes a number\, a title\, preamble\, an ordaining clause\, the body or subject of ordinance\, when applicable\, penalty of violation\, effective date\, signature of mayor or acting mayor\, and municipal seal.",,Public,
28715,Cedar Hills (Utah),Ordinances,1977-,Numerical by ordinance number and chronological by adoption date.,"These books contain the legislative action of city council to regulate\, require\, prohibit\, govern\, control\, or supervise any activity\, business\, conduct\, or condition authorized by UCA 10-3-701 to 715 (1997). An ordinance includes a number\, a title\, preamble\, an ordaining clause\, the body or subject of ordinance\, when applicable\, penalty of violation\, effective date\, signature of mayor or acting mayor\, and municipal seal.",Retain permanently,Public,
28625,Rocky Ridge (Utah),"Ordinances, resolutions, agreements, and general plan",1997-,"By subject, thereunder chronological by date of adoption.","These books contain the legislative action of city council to regulate\, require\, prohibit\, govern\, control\, or supervise any activity\, business\, conduct\, or condition authorized by UCA 10-3-701 to 715 (1997). An ordinance includes a number\, a title\, preamble\, an ordaining clause\, the body or subject of ordinance\, when applicable\, penalty of violation\, effective date\, signature of mayor or acting mayor\, and municipal seal.,These books contain the legislative action of city council to regulate\, require\, prohibit\, govern\, control\, or supervise any activity\, business\, conduct\, or condition authorized by UCA 10-3-701 to 715 (1977). An ordinance includes a number\, a title\, preamble\, an ordaining clause\, the body or subject of ordinance\, when applicable\, penalty of violation\, effective date\, signature of mayor or acting mayor\, and municipal seal.",Permanent. Retain until administrative need ends,Public,
28949,Fake Municipal Agency for System Testing (Utah),City ordinances,2000-,,"Ordinances document formal rulings of local legislative bodies\, and include original ordinances and resolutions\, codified ordinances\, and indexes.",Retain permanently,Public,
29010,Beaver County (Utah),County Ordinances,1856-,,"Ordinances document formal rulings of local legislative bodies\, and include original ordinances and resolutions\, codified ordinances\, and indexes.",,Public,
29014,Cache County (Utah). County Recorder,County code,1856-,,"Ordinances document formal rulings of local legislative bodies\, and include original ordinances and resolutions\, codified ordinances\, and indexes.",Retain permanently,Public,
29018,Eagle Mountain (Utah),Ordinances,1996-,,"Ordinances document formal rulings of local legislative bodies\, and include original ordinances and resolutions\, codified ordinances\, and indexes.",Retain permanently,Public,
29013,Bluffdale (Utah),Ordinances and resolutions,1978-,Chronological by adoption date.,"Ordinances document formal rulings of local legislative bodies\, and include original ordinances and resolutions\, codified ordinances\, and indexes.",Retain permanently,Public,1.00 cubic foot
29015,Centerville (Utah),Ordinances,1915-,,"Ordinances document formal rulings of local legislative bodies\, and include original ordinances and resolutions\, codified ordinances\, and indexes.",Retain permanently,Public,
29016,Clinton (Utah),Ordinances,1936-,,"Ordinances document formal rulings of local legislative bodies\, and include original ordinances and resolutions\, codified ordinances\, and indexes.",Retain permanently,Public,
29017,Draper (Utah),Ordinances,1978-,,"Ordinances document formal rulings of local legislative bodies\, and include original ordinances and resolutions\, codified ordinances\, and indexes.",Retain permanently,Public,
29019,Farmington (Utah),Ordinances,1892-,,"Ordinances document formal rulings of local legislative bodies\, and include original ordinances and resolutions\, codified ordinances\, and indexes.",Retain permanently,Public,
29012,Uintah (Utah),Ordinances,1937-,,"Ordinances document formal rulings of local legislative bodies\, and include original ordinances and resolutions\, codified ordinances\, and indexes.",Retain permanently,Public,
29020,Farr West (Utah),Ordinances,1980-,,"Ordinances document formal rulings of local legislative bodies\, and include original ordinances and resolutions\, codified ordinances\, and indexes.",Retain permanently,Public,
29024,Heber City (Utah),Ordinances,1948-1975,Numerical by ordinance number.,"Ordinances document formal rulings of local legislative bodies\, and include original ordinances and resolutions\, codified ordinances\, and indexes.",Retain permanently,Public,0.20 cubic foot
29022,Garland (Utah),Ordinances,1915,,"Ordinances document formal rulings of local legislative bodies\, and include original ordinances and resolutions\, codified ordinances\, and indexes.",,Public,
29025,Herriman (Utah),Ordinances,1999-,,"Ordinances document formal rulings of local legislative bodies\, and include original ordinances and resolutions\, codified ordinances\, and indexes.",,Public,
29028,Iron County (Utah). County Recorder,Ordinances,1852-,,"Ordinances document formal rulings of local legislative bodies\, and include original ordinances and resolutions\, codified ordinances\, and indexes.",,Public,
29026,Holladay (Utah),Ordinances,1999-,,"Ordinances document formal rulings of local legislative bodies\, and include original ordinances and resolutions\, codified ordinances\, and indexes.,These books contain the legislative action of city council to regulate\, require\, prohibit\, govern\, control\, or supervise any activity\, business\, conduct\, or condition authorized by UCA 10-3-701 to 715 (1977). An ordinance includes a number\, a title\, preamble\, an ordaining clause\, the body or subject of ordinance\, when applicable\, penalty of violation\, effective date\, signature of mayor or acting mayor\, and municipal seal.",Retain permanently,Public,
29023,Harrisville (Utah),Ordinances,1962-,,"Ordinances document formal rulings of local legislative bodies\, and include original ordinances and resolutions\, codified ordinances\, and indexes.",Retain permanently,Public,
29029,Kamas (Utah),Ordinances,1963-,,"Ordinances document formal rulings of local legislative bodies\, and include original ordinances and resolutions\, codified ordinances\, and indexes.",Retain permanently,Public,
29027,Honeyville (Utah),Ordinances,1911-,,"Ordinances document formal rulings of local legislative bodies\, and include original ordinances and resolutions\, codified ordinances\, and indexes.",,Public,
29021,Fruit Heights (Utah),Ordinances,1939-,,"Ordinances document formal rulings of local legislative bodies\, and include original ordinances and resolutions\, codified ordinances\, and indexes.",Retain permanently,Public,
29035,Monroe (Utah),Ordinances,1892-,Generally chronological by date of adoption.,"Ordinances document formal rulings of local legislative bodies\, and include original ordinances and resolutions\, codified ordinances\, and indexes.",Retain permanently,Public,
29037,Morgan County (Utah). County Recorder,Ordinances,1862-,,"Ordinances document formal rulings of local legislative bodies\, and include original ordinances and resolutions\, codified ordinances\, and indexes.",Retain permanently,Public,
29032,Lindon (Utah),Ordinances,1924-,Chronological.,"Ordinances document formal rulings of local legislative bodies\, and include original ordinances and resolutions\, codified ordinances\, and indexes.",Retain permanently,Public,
29038,North Ogden (Utah),Ordinances,1934-,,"Ordinances document formal rulings of local legislative bodies\, and include original ordinances and resolutions\, codified ordinances\, and indexes.",Retain permanently,Public,
29030,Kaysville (Utah),Ordinances,1868-,,"Ordinances document formal rulings of local legislative bodies\, and include original ordinances and resolutions\, codified ordinances\, and indexes.",,Public,
29031,Layton (Utah),Ordinances,1920-,,"Ordinances document formal rulings of local legislative bodies\, and include original ordinances and resolutions\, codified ordinances\, and indexes.",Retain permanently,Public,
29033,Manti (Utah),Ordinances,1851-,,"Ordinances document formal rulings of local legislative bodies\, and include original ordinances and resolutions\, codified ordinances\, and indexes.",Retain permanently,Public,
29036,Morgan (Utah),Ordinances,1868-,,"Ordinances document formal rulings of local legislative bodies\, and include original ordinances and resolutions\, codified ordinances\, and indexes.",Retain permanently,Public,
29034,Mona (Utah),Ordinances,1924-,,"Ordinances document formal rulings of local legislative bodies\, and include original ordinances and resolutions\, codified ordinances\, and indexes.",Retain permanently,Public,
29043,Riverton (Utah),Ordinances,1947-,Chronological by date ordinance was adopted.,"Ordinances document formal rulings of local legislative bodies\, and include original ordinances and resolutions\, codified ordinances\, and indexes.",Retain permanently,Public,2.30 cubic feet
29039,City of North Salt Lake (Utah),Ordinances,1946-,,"Ordinances document formal rulings of local legislative bodies\, and include original ordinances and resolutions\, codified ordinances\, and indexes.",Retain permanently,Public,
29040,Oakley (Utah),Ordinances,1933-,,"Ordinances document formal rulings of local legislative bodies\, and include original ordinances and resolutions\, codified ordinances\, and indexes.",Retain permanently,Public,
29045,Salem (Utah),Ordinances,1920-,,"Ordinances document formal rulings of local legislative bodies\, and include original ordinances and resolutions\, codified ordinances\, and indexes.",Retain permanently,Public,
29046,Salina (Utah),Ordinances,1913-,,"Ordinances document formal rulings of local legislative bodies\, and include original ordinances and resolutions\, codified ordinances\, and indexes.",Retain permanently,Public,
29048,Santaquin (Utah),Ordinances,1932-,,"Ordinances document formal rulings of local legislative bodies\, and include original ordinances and resolutions\, codified ordinances\, and indexes.",Retain permanently,Public,
29042,Plain City (Utah),Ordinances,1944-,,"Ordinances document formal rulings of local legislative bodies\, and include original ordinances and resolutions\, codified ordinances\, and indexes.",Retain permanently,Public,
29044,Roy (Utah),Ordinances,1937-,,"Ordinances document formal rulings of local legislative bodies\, and include original ordinances and resolutions\, codified ordinances\, and indexes.",Retain permanently,Public,
29041,Payson (Utah),Ordinances,1853-,,"Ordinances document formal rulings of local legislative bodies\, and include original ordinances and resolutions\, codified ordinances\, and indexes.",Retain permanently,Public,
29055,Taylorsville (Utah),Ordinances,1995-,Numerical by ordinance number.,"Ordinances document formal rulings of local legislative bodies\, and include original ordinances and resolutions\, codified ordinances\, and indexes.",Retain permanently,Public,3.15 cubic feet
29050,Spanish Fork (Utah). City Council.,Ordinances,1899-,Chronological by year ordinance passed.,"Ordinances document formal rulings of local legislative bodies\, and include original ordinances and resolutions\, codified ordinances\, and indexes.",Retain permanently,Public,4.35 cubic feet 1 microfilm reel
29051,Summit County (Utah). County Recorder,Ordinances,1854-,,"Ordinances document formal rulings of local legislative bodies\, and include original ordinances and resolutions\, codified ordinances\, and indexes.,These records document the legislative action of the county commissioners. The county commission may ""pass all ordinances and rules and make all regulations\, not repugnant to law\, necessary for carrying into effort or discharging the powers and duties"" of their office (UCA 17-53-223 (1)(a) (2000)). The county clerk is required ""to authenticate with his signature and the seal of the county clerk all ordinances or laws passed by the board and record the same at length in the ordinance book"" (UCA 17-20-1.7 (2000)).",Retain permanently,Public,
29057,West Jordan (Utah),Ordinances,1945-,,"Ordinances document formal rulings of local legislative bodies\, and include original ordinances and resolutions\, codified ordinances\, and indexes.",Retain permanently,Public,
29049,Saratoga Springs (Utah),Ordinances,1997-,,"Ordinances document formal rulings of local legislative bodies\, and include original ordinances and resolutions\, codified ordinances\, and indexes.",Retain permanently,Public,
29056,Tremonton (Utah),Ordinances,1918-,,"Ordinances document formal rulings of local legislative bodies\, and include original ordinances and resolutions\, codified ordinances\, and indexes.",Retain permanently,Public,
29058,West Point (Utah),Ordinances,1935-,,"Ordinances document formal rulings of local legislative bodies\, and include original ordinances and resolutions\, codified ordinances\, and indexes.",Retain permanently,Public,
29053,Sunset (Utah),Ordinances,1935-,,"Ordinances document formal rulings of local legislative bodies\, and include original ordinances and resolutions\, codified ordinances\, and indexes.",Retain permanently,Public,
29054,Syracuse (Utah),Ordinances,1935-,,"Ordinances document formal rulings of local legislative bodies\, and include original ordinances and resolutions\, codified ordinances\, and indexes.",Retain permanently,Public,
29071,Cottonwood Heights (Utah),Ordinances,2005-,,"Ordinances document formal rulings of local legislative bodies\, and include original ordinances and resolutions\, codified ordinances\, and indexes.",Retain permanently,Public,
29072,Daniel (Utah),Ordinances,2006-,,"Ordinances document formal rulings of local legislative bodies\, and include original ordinances and resolutions\, codified ordinances\, and indexes.",Retain permanently,Public,
29074,Hooper (Utah),Ordinances,2000-,,"Ordinances document formal rulings of local legislative bodies\, and include original ordinances and resolutions\, codified ordinances\, and indexes.",Retain permanently,Public,
29059,Woods Cross (Utah),Ordinances,1961-,,"Ordinances document formal rulings of local legislative bodies\, and include original ordinances and resolutions\, codified ordinances\, and indexes.",Retain permanently,Public,
29065,Mapleton (Utah),Ordinances,1901-,,"Ordinances document formal rulings of local legislative bodies\, and include original ordinances and resolutions\, codified ordinances\, and indexes.",Retain permanently,Public,
29066,South Ogden (Utah),Ordinances,1936-,,"Ordinances document formal rulings of local legislative bodies\, and include original ordinances and resolutions\, codified ordinances\, and indexes.",Retain permanently,Public,
29067,Hildale (Utah),Ordinances,1963-,,"Ordinances document formal rulings of local legislative bodies\, and include original ordinances and resolutions\, codified ordinances\, and indexes.",Retain permanently,Public,
29073,Delta (Utah),Ordinances,1955-,,"Ordinances document formal rulings of local legislative bodies\, and include original ordinances and resolutions\, codified ordinances\, and indexes.",Retain permanently,Public,
29070,Annabella (Utah),Ordinances,1910-,,"Ordinances document formal rulings of local legislative bodies\, and include original ordinances and resolutions\, codified ordinances\, and indexes.",Retain permanently,Public,
29236,Bountiful (Utah),Ordinances,2015-,n/a,"These ordinances are rules\, laws or statutes adopted by a local legislative body. Records include codified ordinances and indexes.",Retain permanently,,
29075,Interlaken Town (Utah),Ordinances,2015-,,"Ordinances document formal rulings of local legislative bodies\, and include original ordinances and resolutions\, codified ordinances\, and indexes.",Retain permanently,Public,
29079,Stockton (Utah),Ordinances,1901-,,"Ordinances document formal rulings of local legislative bodies\, and include original ordinances and resolutions\, codified ordinances\, and indexes.",Retain permanently,Public,
29233,Amalga (Utah),Ordinances,2010-,,"These ordinances are rules\, laws or statutes adopted by a local legislative body. Records include codified ordinances and indexes.",Retain permanently,Public,
29078,Millcreek (Utah),Ordinances,2016-,,"Ordinances document formal rulings of local legislative bodies\, and include original ordinances and resolutions\, codified ordinances\, and indexes.",Retain permanently,Public,
29080,West Bountiful (Utah),Ordinances,1948-,,"Ordinances document formal rulings of local legislative bodies\, and include original ordinances and resolutions\, codified ordinances\, and indexes.",Retain permanently,Public,
29208,Apple Valley (Utah),Land Ordinances,2004-,,"These ordinances are rules\, laws or statutes adopted by a local legislative body. Records include codified ordinances or indexes.",Retain permanently,,
29234,Bountiful (Utah),Bountiful Ordinance,2015-,,"These ordinances are rules\, laws or statutes adopted by a local legislative body. Records include codified ordinances and indexes.",Permanent. Retain,,
29247,American Fork (Utah),General or Master Plans,2010-,N/A,"These are comprehensive plans for municipal development adopted by the city commission. ""Each municipality shall prepare and adopt a comprehensive\, long-range general plan for present and future needs of the municipality; and growth and development of all or any part of the land within the municipality"" (Utah Code 10-9a-401(1) (2005)). ""The planning commission shall make and recommend to the [city commission] a proposed general plan for the area within the municipality"" (Utah Code 10-9a-403(1)(b) (2012)). The plans serve as a guide for decision-making on rezoning and other planning proposals and as the goals and policies of municipalities attempting to guide land use in local jurisdictions. The plans include ""planning commission's recommendations for the development of the territory covered by the plan\, and may include\, among other things: (a) a land use element; (b) a transportation and circulation element; (c) an environmental element; (d) a public service and facilities element; (e) a rehabilitation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality c,a rehabilitation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality considers appropriate"" (Utah Code 10-91-403 (3) (2012)). The plan may also include maps\, plats\, and charts.",Retain permanently,,
29248,Ballard (Utah),General Plan,2003-,N/A,"These are comprehensive plans for municipal development adopted by the city commission. ""Each municipality shall prepare and adopt a comprehensive\, long-range general plan for present and future needs of the municipality; and growth and development of all or any part of the land within the municipality"" (Utah Code 10-9a-401(1) (2005)). ""The planning commission shall make and recommend to the [city commission] a proposed general plan for the area within the municipality"" (Utah Code 10-9a-403(1)(b) (2012)). The plans serve as a guide for decision-making on rezoning and other planning proposals and as the goals and policies of municipalities attempting to guide land use in local jurisdictions. The plans include ""planning commission's recommendations for the development of the territory covered by the plan\, and may include\, among other things: (a) a land use element; (b) a transportation and circulation element; (c) an environmental element; (d) a public service and facilities element; (e) a rehabilitation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality c,a rehabilitation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality considers appropriate"" (Utah Code 10-91-403 (3) (2012)). The plan may also include maps\, plats\, and charts.",Retain permanently,,
29246,Alpine (Utah),General Plan,2008-,N/A,"These are comprehensive plans for municipal development adopted by the city commission. ""Each municipality shall prepare and adopt a comprehensive\, long-range general plan for present and future needs of the municipality; and growth and development of all or any part of the land within the municipality"" (Utah Code 10-9a-401(1) (2005)). ""The planning commission shall make and recommend to the [city commission] a proposed general plan for the area within the municipality"" (Utah Code 10-9a-403(1)(b) (2012)). The plans serve as a guide for decision-making on rezoning and other planning proposals and as the goals and policies of municipalities attempting to guide land use in local jurisdictions. The plans include ""planning commission's recommendations for the development of the territory covered by the plan\, and may include\, among other things: (a) a land use element; (b) a transportation and circulation element; (c) an environmental element; (d) a public service and facilities element; (e) a rehabilitation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality c,a rehabilitation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality considers appropriate"" (Utah Code 10-91-403 (3) (2012)). The plan may also include maps\, plats\, and charts.",Retain permanently,,
29243,West Haven City (Utah),Ordinances,1997-,N/A,"These ordinances are rules\, laws or statutes adopted by a local legislative body. Records include codified ordinances and indexes.",Retain permanently,,
29245,Woodland Hills (Utah),Ordinances,2014-,N/A,"These ordinances are rules\, laws or statutes adopted by a local legislative body. Records include codified ordinances and indexes.",Retain permanently,,
29238,Francis (Utah),Ordinances,2017-,n/a,"These ordinances are rules\, laws or statutes adopted by a local legislative body. Records include codified ordinances and indexes.",Retain permanently,,
29242,Rush Valley (Utah),Ordinances,2006-,N/A,"These ordinances are rules\, laws or statutes adopted by a local legislative body. Records include codified ordinances and indexes.",Retain permanently,,
29239,Highland (Utah),Ordinances,1994-,N/A,"These ordinances are rules\, laws or statutes adopted by a local legislative body. Records include codified ordinances and indexes.",Retain permanently,,
29237,Cedar Fort (Utah),Ordinances,1995-,n/a,"These ordinances are rules\, laws or statutes adopted by a local legislative body. Records include codified ordinances and indexes.",Retain permanently,,
29252,Brian Head (Utah),General plan,2013-,none,"These are comprehensive plans for municipal development adopted by the city commission. ""Each municipality shall prepare and adopt a comprehensive\, long-range general plan for present and future needs of the municipality; and growth and development of all or any part of the land within the municipality"" (Utah Code 10-9a-401(1) (2005)). ""The planning commission shall make and recommend to the [city commission] a proposed general plan for the area within the municipality"" (Utah Code 10-9a-403(1)(b) (2012)). The plans serve as a guide for decision-making on rezoning and other planning proposals and as the goals and policies of municipalities attempting to guide land use in local jurisdictions. The plans include ""planning commission's recommendations for the development of the territory covered by the plan\, and may include\, among other things: (a) a land use element; (b) a transportation and circulation element; (c) an environmental element; (d) a public service and facilities element; (e) a rehabilitation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality c,a rehabilitation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality considers appropriate"" (Utah Code 10-91-403 (3) (2012)). The plan may also include maps\, plats\, and charts.",Retain permanently,,
29256,Cedar City (Utah),General plan,2012-,none,"These are comprehensive plans for municipal development adopted by the city commission. ""Each municipality shall prepare and adopt a comprehensive\, long-range general plan for present and future needs of the municipality; and growth and development of all or any part of the land within the municipality"" (Utah Code 10-9a-401(1) (2005)). ""The planning commission shall make and recommend to the [city commission] a proposed general plan for the area within the municipality"" (Utah Code 10-9a-403(1)(b) (2012)). The plans serve as a guide for decision-making on rezoning and other planning proposals and as the goals and policies of municipalities attempting to guide land use in local jurisdictions. The plans include ""planning commission's recommendations for the development of the territory covered by the plan\, and may include\, among other things: (a) a land use element; (b) a transportation and circulation element; (c) an environmental element; (d) a public service and facilities element; (e) a rehabilitation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality c,a rehabilitation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality considers appropriate"" (Utah Code 10-91-403 (3) (2012)). The plan may also include maps\, plats\, and charts.",Retain permanently,,
29254,Brigham City (Utah). Planning Commission,General Plan,2016-,none,"These are comprehensive plans for municipal development adopted by the city commission. ""Each municipality shall prepare and adopt a comprehensive\, long-range general plan for present and future needs of the municipality; and growth and development of all or any part of the land within the municipality"" (Utah Code 10-9a-401(1) (2005)). ""The planning commission shall make and recommend to the [city commission] a proposed general plan for the area within the municipality"" (Utah Code 10-9a-403(1)(b) (2012)). The plans serve as a guide for decision-making on rezoning and other planning proposals and as the goals and policies of municipalities attempting to guide land use in local jurisdictions. The plans include ""planning commission's recommendations for the development of the territory covered by the plan\, and may include\, among other things: (a) a land use element; (b) a transportation and circulation element; (c) an environmental element; (d) a public service and facilities element; (e) a rehabilitation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality c,a rehabilitation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality considers appropriate"" (Utah Code 10-91-403 (3) (2012)). The plan may also include maps\, plats\, and charts.",Retain permanently,,
29249,Beaver (Utah),General Plan,2003-,N/A,"These are comprehensive plans for municipal development adopted by the city commission. ""Each municipality shall prepare and adopt a comprehensive\, long-range general plan for present and future needs of the municipality; and growth and development of all or any part of the land within the municipality"" (Utah Code 10-9a-401(1) (2005)). ""The planning commission shall make and recommend to the [city commission] a proposed general plan for the area within the municipality"" (Utah Code 10-9a-403(1)(b) (2012)). The plans serve as a guide for decision-making on rezoning and other planning proposals and as the goals and policies of municipalities attempting to guide land use in local jurisdictions. The plans include ""planning commission's recommendations for the development of the territory covered by the plan\, and may include\, among other things: (a) a land use element; (b) a transportation and circulation element; (c) an environmental element; (d) a public service and facilities element; (e) a rehabilitation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality c,a rehabilitation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality considers appropriate"" (Utah Code 10-91-403 (3) (2012)). The plan may also include maps\, plats\, and charts.",Retain permanently,,
29257,Cedar Hills (Utah),General plan,1995-,none,"These are comprehensive plans for municipal development adopted by the city commission. ""Each municipality shall prepare and adopt a comprehensive\, long-range general plan for present and future needs of the municipality; and growth and development of all or any part of the land within the municipality"" (Utah Code 10-9a-401(1) (2005)). ""The planning commission shall make and recommend to the [city commission] a proposed general plan for the area within the municipality"" (Utah Code 10-9a-403(1)(b) (2012)). The plans serve as a guide for decision-making on rezoning and other planning proposals and as the goals and policies of municipalities attempting to guide land use in local jurisdictions. The plans include ""planning commission's recommendations for the development of the territory covered by the plan\, and may include\, among other things: (a) a land use element; (b) a transportation and circulation element; (c) an environmental element; (d) a public service and facilities element; (e) a rehabilitation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality c,a rehabilitation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality considers appropriate"" (Utah Code 10-91-403 (3) (2012)). The plan may also include maps\, plats\, and charts.",Retain permanently,,
29251,Bluffdale (Utah),General Plan,2014-,N/A,"These are comprehensive plans for municipal development adopted by the city commission. ""Each municipality shall prepare and adopt a comprehensive\, long-range general plan for present and future needs of the municipality; and growth and development of all or any part of the land within the municipality"" (Utah Code 10-9a-401(1) (2005)). ""The planning commission shall make and recommend to the [city commission] a proposed general plan for the area within the municipality"" (Utah Code 10-9a-403(1)(b) (2012)). The plans serve as a guide for decision-making on rezoning and other planning proposals and as the goals and policies of municipalities attempting to guide land use in local jurisdictions. The plans include ""planning commission's recommendations for the development of the territory covered by the plan\, and may include\, among other things: (a) a land use element; (b) a transportation and circulation element; (c) an environmental element; (d) a public service and facilities element; (e),These are comprehensive plans for municipal development adopted by the city commission. ""Each municipality shall prepare and adopt a comprehensive\, long-range general plan for present and future needs of the municipality; and growth and development of all or any part of the land within the municipality"" (Utah Code 10-9a-401(1) (2005)). ""The planning commission shall make and recommend to the [city commission] a proposed general plan for the area within the municipality"" (Utah Code 10-9a-403(1)(b) (2012)). The plans serve as a guide for decision-making on rezoning and other planning proposals and as the goals and policies of municipalities attempting to guide land use in local jurisdictions. The plans include ""planning commission's recommendations for the development of the territory covered by the plan\, and may include\, among other things: (a) a land use element; (b) a transportation and circulation element; (c) an environmental element; (d) a public service and facilities element; (e) a rehabilitation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality c,a rehabilitation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality considers appropriate"" (Utah Code 10-91-403 (3) (2012)). The plan may also include maps\, plats\, and charts.",Retain permanently,,
29250,Blanding (Utah),General Plan,2013-,N/A,"These are comprehensive plans for municipal development adopted by the city commission. ""Each municipality shall prepare and adopt a comprehensive\, long-range general plan for present and future needs of the municipality; and growth and development of all or any part of the land within the municipality"" (Utah Code 10-9a-401(1) (2005)). ""The planning commission shall make and recommend to the [city commission] a proposed general plan for the area within the municipality"" (Utah Code 10-9a-403(1)(b) (2012)). The plans serve as a guide for decision-making on rezoning and other planning proposals and as the goals and policies of municipalities attempting to guide land use in local jurisdictions. The plans include ""planning commission's recommendations for the development of the territory covered by the plan\, and may include\, among other things: (a) a land use element; (b) a transportation and circulation element; (c) an environmental element; (d) a public service and facilities element; (e) a rehabilitation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality c,a rehabilitation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality considers appropriate"" (Utah Code 10-91-403 (3) (2012)). The plan may also include maps\, plats\, and charts.",Retain permanently,,
29258,Centerville (Utah),General plan,1996-,none,"These are comprehensive plans for municipal development adopted by the city commission. ""Each municipality shall prepare and adopt a comprehensive\, long-range general plan for present and future needs of the municipality; and growth and development of all or any part of the land within the municipality"" (Utah Code 10-9a-401(1) (2005)). ""The planning commission shall make and recommend to the [city commission] a proposed general plan for the area within the municipality"" (Utah Code 10-9a-403(1)(b) (2012)). The plans serve as a guide for decision-making on rezoning and other planning proposals and as the goals and policies of municipalities attempting to guide land use in local jurisdictions. The plans include ""planning commission's recommendations for the development of the territory covered by the plan\, and may include\, among other things: (a) a land use element; (b) a transportation and circulation element; (c) an environmental element; (d) a public service and facilities element; (e) a rehabilitation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality c,a rehabilitation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality considers appropriate"" (Utah Code 10-91-403 (3) (2012)). The plan may also include maps\, plats\, and charts.",Retain permanently,,
29253,Castle Valley (Utah),General plan,2014-,none,"These are comprehensive plans for municipal development adopted by the city commission. ""Each municipality shall prepare and adopt a comprehensive\, long-range general plan for present and future needs of the municipality; and growth and development of all or any part of the land within the municipality"" (Utah Code 10-9a-401(1) (2005)). ""The planning commission shall make and recommend to the [city commission] a proposed general plan for the area within the municipality"" (Utah Code 10-9a-403(1)(b) (2012)). The plans serve as a guide for decision-making on rezoning and other planning proposals and as the goals and policies of municipalities attempting to guide land use in local jurisdictions. The plans include ""planning commission's recommendations for the development of the territory covered by the plan\, and may include\, among other things: (a) a land use element; (b) a transportation and circulation element; (c) an environmental element; (d) a public service and facilities element; (e) a rehabilitation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality c,a rehabilitation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality considers appropriate"" (Utah Code 10-91-403 (3) (2012)). The plan may also include maps\, plats\, and charts.",Retain permanently,,
29266,Eagle Mountain (Utah),General plan,2005-,none,"These are comprehensive plans for municipal development adopted by the city commission. ""Each municipality shall prepare and adopt a comprehensive\, long-range general plan for present and future needs of the municipality; and growth and development of all or any part of the land within the municipality"" (Utah Code 10-9a-401(1) (2005)). ""The planning commission shall make and recommend to the [city commission] a proposed general plan for the area within the municipality"" (Utah Code 10-9a-403(1)(b) (2012)). The plans serve as a guide for decision-making on rezoning and other planning proposals and as the goals and policies of municipalities attempting to guide land use in local jurisdictions. The plans include ""planning commission's recommendations for the development of the territory covered by the plan\, and may include\, among other things: (a) a land use element; (b) a transportation and circulation element; (c) an environmental element; (d) a public service and facilities element; (e) a rehabilitation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality c,a rehabilitation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality considers appropriate"" (Utah Code 10-91-403 (3) (2012)). The plan may also include maps\, plats\, and charts.",Retain permanently,,
29262,Coalville (Utah),General plan,2012-,none,"These are comprehensive plans for municipal development adopted by the city commission. ""Each municipality shall prepare and adopt a comprehensive\, long-range general plan for present and future needs of the municipality; and growth and development of all or any part of the land within the municipality"" (Utah Code 10-9a-401(1) (2005)). ""The planning commission shall make and recommend to the [city commission] a proposed general plan for the area within the municipality"" (Utah Code 10-9a-403(1)(b) (2012)). The plans serve as a guide for decision-making on rezoning and other planning proposals and as the goals and policies of municipalities attempting to guide land use in local jurisdictions. The plans include ""planning commission's recommendations for the development of the territory covered by the plan\, and may include\, among other things: (a) a land use element; (b) a transportation and circulation element; (c) an environmental element; (d) a public service and facilities element; (e) a rehabilitation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality c,a rehabilitation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality considers appropriate"" (Utah Code 10-91-403 (3) (2012)). The plan may also include maps\, plats\, and charts.",Retain permanently,,
29261,Clinton (Utah),General plan,2013-,none,"These are comprehensive plans for municipal development adopted by the city commission. ""Each municipality shall prepare and adopt a comprehensive\, long-range general plan for present and future needs of the municipality; and growth and development of all or any part of the land within the municipality"" (Utah Code 10-9a-401(1) (2005)). ""The planning commission shall make and recommend to the [city commission] a proposed general plan for the area within the municipality"" (Utah Code 10-9a-403(1)(b) (2012)). The plans serve as a guide for decision-making on rezoning and other planning proposals and as the goals and policies of municipalities attempting to guide land use in local jurisdictions. The plans include ""planning commission's recommendations for the development of the territory covered by the plan\, and may include\, among other things: (a) a land use element; (b) a transportation and circulation element; (c) an environmental element; (d) a public service and facilities element; (e) a rehabilitation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality c,a rehabilitation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality considers appropriate"" (Utah Code 10-91-403 (3) (2012)). The plan may also include maps\, plats\, and charts.",Retain permanently,,
29264,Delta (Utah),General plan,2017-,none,"These are comprehensive plans for municipal development adopted by the city commission. ""Each municipality shall prepare and adopt a comprehensive\, long-range general plan for present and future needs of the municipality; and growth and development of all or any part of the land within the municipality"" (Utah Code 10-9a-401(1) (2005)). ""The planning commission shall make and recommend to the [city commission] a proposed general plan for the area within the municipality"" (Utah Code 10-9a-403(1)(b) (2012)). The plans serve as a guide for decision-making on rezoning and other planning proposals and as the goals and policies of municipalities attempting to guide land use in local jurisdictions. The plans include ""planning commission's recommendations for the development of the territory covered by the plan\, and may include\, among other things: (a) a land use element; (b) a transportation and circulation element; (c) an environmental element; (d) a public service and facilities element; (e) a rehabilitation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality c,a rehabilitation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality considers appropriate"" (Utah Code 10-91-403 (3) (2012)). The plan may also include maps\, plats\, and charts.",Retain permanently,,
29260,Cleveland (Utah),General plan,2009-,none,"These are comprehensive plans for municipal development adopted by the city commission. ""Each municipality shall prepare and adopt a comprehensive\, long-range general plan for present and future needs of the municipality; and growth and development of all or any part of the land within the municipality"" (Utah Code 10-9a-401(1) (2005)). ""The planning commission shall make and recommend to the [city commission] a proposed general plan for the area within the municipality"" (Utah Code 10-9a-403(1)(b) (2012)). The plans serve as a guide for decision-making on rezoning and other planning proposals and as the goals and policies of municipalities attempting to guide land use in local jurisdictions. The plans include ""planning commission's recommendations for the development of the territory covered by the plan\, and may include\, among other things: (a) a land use element; (b) a transportation and circulation element; (c) an environmental element; (d) a public service and facilities element; (e) a rehabilitation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality c,a rehabilitation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality considers appropriate"" (Utah Code 10-91-403 (3) (2012)). The plan may also include maps\, plats\, and charts.",Retain permanently,,
29265,Deweyville (Utah),General plan,2011-,none,"These are comprehensive plans for municipal development adopted by the city commission. ""Each municipality shall prepare and adopt a comprehensive\, long-range general plan for present and future needs of the municipality; and growth and development of all or any part of the land within the municipality"" (Utah Code 10-9a-401(1) (2005)). ""The planning commission shall make and recommend to the [city commission] a proposed general plan for the area within the municipality"" (Utah Code 10-9a-403(1)(b) (2012)). The plans serve as a guide for decision-making on rezoning and other planning proposals and as the goals and policies of municipalities attempting to guide land use in local jurisdictions. The plans include ""planning commission's recommendations for the development of the territory covered by the plan\, and may include\, among other things: (a) a land use element; (b) a transportation and circulation element; (c) an environmental element; (d) a public service and facilities element; (e) a rehabilitation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality c,a rehabilitation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality considers appropriate"" (Utah Code 10-91-403 (3) (2012)). The plan may also include maps\, plats\, and charts.",Retain permanently,,
29263,Cornish (Utah),General plan,2011-,none,"These are comprehensive plans for municipal development adopted by the city commission. ""Each municipality shall prepare and adopt a comprehensive\, long-range general plan for present and future needs of the municipality; and growth and development of all or any part of the land within the municipality"" (Utah Code 10-9a-401(1) (2005)). ""The planning commission shall make and recommend to the [city commission] a proposed general plan for the area within the municipality"" (Utah Code 10-9a-403(1)(b) (2012)). The plans serve as a guide for decision-making on rezoning and other planning proposals and as the goals and policies of municipalities attempting to guide land use in local jurisdictions. The plans include ""planning commission's recommendations for the development of the territory covered by the plan\, and may include\, among other things: (a) a land use element; (b) a transportation and circulation element; (c) an environmental element; (d) a public service and facilities element; (e) a rehabilitation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality c,a rehabilitation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality considers appropriate"" (Utah Code 10-91-403 (3) (2012)). The plan may also include maps\, plats\, and charts.",Retain permanently,,
29259,Clearfield (Utah),General plan,2016-,none,"These are comprehensive plans for municipal development adopted by the city commission. ""Each municipality shall prepare and adopt a comprehensive\, long-range general plan for present and future needs of the municipality; and growth and development of all or any part of the land within the municipality"" (Utah Code 10-9a-401(1) (2005)). ""The planning commission shall make and recommend to the [city commission] a proposed general plan for the area within the municipality"" (Utah Code 10-9a-403(1)(b) (2012)). The plans serve as a guide for decision-making on rezoning and other planning proposals and as the goals and policies of municipalities attempting to guide land use in local jurisdictions. The plans include ""planning commission's recommendations for the development of the territory covered by the plan\, and may include\, among other things: (a) a land use element; (b) a transportation and circulation element; (c) an environmental element; (d) a public service and facilities element; (e) a rehabilitation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality c,a rehabilitation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality considers appropriate"" (Utah Code 10-91-403 (3) (2012)). The plan may also include maps\, plats\, and charts.",Retain permanently,,
29268,Enoch (Utah),General plan,2012-,None.,"These are comprehensive plans for municipal development adopted by the city commission. ""Each municipality shall prepare and adopt a comprehensive\, long-range general plan for present and future needs of the municipality; and growth and development of all or any part of the land within the municipality"" (Utah Code 10-9a-401(1) (2005)). ""The planning commission shall make and recommend to the [city commission] a proposed general plan for the area within the municipality"" (Utah Code 10-9a-403(1)(b) (2012)). The plans serve as a guide for decision-making on rezoning and other planning proposals and as the goals and policies of municipalities attempting to guide land use in local jurisdictions. The plans include ""planning commission's recommendations for the development of the territory covered by the plan\, and may include\, among other things: (a) a land use element; (b) a transportation and circulation element; (c) an environmental element; (d) a public service and facilities element; (e),a rehabilitation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality c a rehabilitation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality considers appropriate"" (Utah Code 10-91-403 (3) (2012)). The plan may also include maps\, plats\, and charts.",Retain permanently,,0.35 cubic foot
29270,Farmington (Utah),General plan,2008-,none,"These are comprehensive plans for municipal development adopted by the city commission. ""Each municipality shall prepare and adopt a comprehensive\, long-range general plan for present and future needs of the municipality; and growth and development of all or any part of the land within the municipality"" (Utah Code 10-9a-401(1) (2005)). ""The planning commission shall make and recommend to the [city commission] a proposed general plan for the area within the municipality"" (Utah Code 10-9a-403(1)(b) (2012)). The plans serve as a guide for decision-making on rezoning and other planning proposals and as the goals and policies of municipalities attempting to guide land use in local jurisdictions. The plans include ""planning commission's recommendations for the development of the territory covered by the plan\, and may include\, among other things: (a) a land use element; (b) a transportation and circulation element; (c) an environmental element; (d) a public service and facilities element; (e) a rehabilitation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality c,a rehabilitation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality considers appropriate"" (Utah Code 10-91-403 (3) (2012)). The plan may also include maps\, plats\, and charts.",Retain permanently,,
29274,Francis (Utah),General plan,2008-,none,"These are comprehensive plans for municipal development adopted by the city commission. ""Each municipality shall prepare and adopt a comprehensive\, long-range general plan for present and future needs of the municipality; and growth and development of all or any part of the land within the municipality"" (Utah Code 10-9a-401(1) (2005)). ""The planning commission shall make and recommend to the [city commission] a proposed general plan for the area within the municipality"" (Utah Code 10-9a-403(1)(b) (2012)). The plans serve as a guide for decision-making on rezoning and other planning proposals and as the goals and policies of municipalities attempting to guide land use in local jurisdictions. The plans include ""planning commission's recommendations for the development of the territory covered by the plan\, and may include\, among other things: (a) a land use element; (b) a transportation and circulation element; (c) an environmental element; (d) a public service and facilities element; (e) a rehabilitation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality c,a rehabilitation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality considers appropriate"" (Utah Code 10-91-403 (3) (2012)). The plan may also include maps\, plats\, and charts.",Retain permanently,,
29269,Ephraim (Utah),General plan,2012-,none,"These are comprehensive plans for municipal development adopted by the city commission. ""Each municipality shall prepare and adopt a comprehensive\, long-range general plan for present and future needs of the municipality; and growth and development of all or any part of the land within the municipality"" (Utah Code 10-9a-401(1) (2005)). ""The planning commission shall make and recommend to the [city commission] a proposed general plan for the area within the municipality"" (Utah Code 10-9a-403(1)(b) (2012)). The plans serve as a guide for decision-making on rezoning and other planning proposals and as the goals and policies of municipalities attempting to guide land use in local jurisdictions. The plans include ""planning commission's recommendations for the development of the territory covered by the plan\, and may include\, among other things: (a) a land use element; (b) a transportation and circulation element; (c) an environmental element; (d) a public service and facilities element; (e) a rehabilitation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality c,a rehabilitation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality considers appropriate"" (Utah Code 10-91-403 (3) (2012)). The plan may also include maps\, plats\, and charts.",Retain permanently,,
29275,Fruit Heights (Utah),General plan,2008-,none,"These are comprehensive plans for municipal development adopted by the city commission. ""Each municipality shall prepare and adopt a comprehensive\, long-range general plan for present and future needs of the municipality; and growth and development of all or any part of the land within the municipality"" (Utah Code 10-9a-401(1) (2005)). ""The planning commission shall make and recommend to the [city commission] a proposed general plan for the area within the municipality"" (Utah Code 10-9a-403(1)(b) (2012)). The plans serve as a guide for decision-making on rezoning and other planning proposals and as the goals and policies of municipalities attempting to guide land use in local jurisdictions. The plans include ""planning commission's recommendations for the development of the territory covered by the plan\, and may include\, among other things: (a) a land use element; (b) a transportation and circulation element; (c) an environmental element; (d) a public service and facilities element; (e) a rehabilitation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality c,a rehabilitation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality considers appropriate"" (Utah Code 10-91-403 (3) (2012)). The plan may also include maps\, plats\, and charts.",Retain permanently,,
29271,Farr West (Utah),General plan,2015-,none,"These are comprehensive plans for municipal development adopted by the city commission. ""Each municipality shall prepare and adopt a comprehensive\, long-range general plan for present and future needs of the municipality; and growth and development of all or any part of the land within the municipality"" (Utah Code 10-9a-401(1) (2005)). ""The planning commission shall make and recommend to the [city commission] a proposed general plan for the area within the municipality"" (Utah Code 10-9a-403(1)(b) (2012)). The plans serve as a guide for decision-making on rezoning and other planning proposals and as the goals and policies of municipalities attempting to guide land use in local jurisdictions. The plans include ""planning commission's recommendations for the development of the territory covered by the plan\, and may include\, among other things: (a) a land use element; (b) a transportation and circulation element; (c) an environmental element; (d) a public service and facilities element; (e) a rehabilitation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality c,a rehabilitation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality considers appropriate"" (Utah Code 10-91-403 (3) (2012)). The plan may also include maps\, plats\, and charts.",Retain permanently,,
29273,Fillmore (Utah),General plan,2009-,none,"These are comprehensive plans for municipal development adopted by the city commission. ""Each municipality shall prepare and adopt a comprehensive\, long-range general plan for present and future needs of the municipality; and growth and development of all or any part of the land within the municipality"" (Utah Code 10-9a-401(1) (2005)). ""The planning commission shall make and recommend to the [city commission] a proposed general plan for the area within the municipality"" (Utah Code 10-9a-403(1)(b) (2012)). The plans serve as a guide for decision-making on rezoning and other planning proposals and as the goals and policies of municipalities attempting to guide land use in local jurisdictions. The plans include ""planning commission's recommendations for the development of the territory covered by the plan\, and may include\, among other things: (a) a land use element; (b) a transportation and circulation element; (c) an environmental element; (d) a public service and facilities element; (e) a rehabilitation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality c,a rehabilitation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality considers appropriate"" (Utah Code 10-91-403 (3) (2012)). The plan may also include maps\, plats\, and charts.",Retain permanently,,
29272,Ferron (Utah),General plan,2007-,none,"These are comprehensive plans for municipal development adopted by the city commission. ""Each municipality shall prepare and adopt a comprehensive\, long-range general plan for present and future needs of the municipality; and growth and development of all or any part of the land within the municipality"" (Utah Code 10-9a-401(1) (2005)). ""The planning commission shall make and recommend to the [city commission] a proposed general plan for the area within the municipality"" (Utah Code 10-9a-403(1)(b) (2012)). The plans serve as a guide for decision-making on rezoning and other planning proposals and as the goals and policies of municipalities attempting to guide land use in local jurisdictions. The plans include ""planning commission's recommendations for the development of the territory covered by the plan\, and may include\, among other things: (a) a land use element; (b) a transportation and circulation element; (c) an environmental element; (d) a public service and facilities element; (e) a rehabilitation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality c,a rehabilitation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality considers appropriate"" (Utah Code 10-91-403 (3) (2012)). The plan may also include maps\, plats\, and charts.",Retain permanently,,
29267,Elk Ridge (Utah),General plan,2010-,none,"These are comprehensive plans for municipal development adopted by the city commission. ""Each municipality shall prepare and adopt a comprehensive\, long-range general plan for present and future needs of the municipality; and growth and development of all or any part of the land within the municipality"" (Utah Code 10-9a-401(1) (2005)). ""The planning commission shall make and recommend to the [city commission] a proposed general plan for the area within the municipality"" (Utah Code 10-9a-403(1)(b) (2012)). The plans serve as a guide for decision-making on rezoning and other planning proposals and as the goals and policies of municipalities attempting to guide land use in local jurisdictions. The plans include ""planning commission's recommendations for the development of the territory covered by the plan\, and may include\, among other things: (a) a land use element; (b) a transportation and circulation element; (c) an environmental element; (d) a public service and facilities element; (e) a rehabilitation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality c,a rehabilitation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality considers appropriate"" (Utah Code 10-91-403 (3) (2012)). The plan may also include maps\, plats\, and charts.",Retain permanently,,
29280,Helper (Utah),General plans,2012-,none,"These are comprehensive plans for municipal development adopted by the city commission. ""Each municipality shall prepare and adopt a comprehensive\, long-range general plan for present and future needs of the municipality; and growth and development of all or any part of the land within the municipality"" (Utah Code 10-9a-401(1) (2005)). ""The planning commission shall make and recommend to the [city commission] a proposed general plan for the area within the municipality"" (Utah Code 10-9a-403(1)(b) (2012)). The plans serve as a guide for decision-making on rezoning and other planning proposals and as the goals and policies of municipalities attempting to guide land use in local jurisdictions. The plans include ""planning commission's recommendations for the development of the territory covered by the plan\, and may include\, among other things: (a) a land use element; (b) a transportation and circulation element; (c) an environmental element; (d) a public service and facilities element; (e) a rehabilitation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality c,a rehabilitation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality considers appropriate"" (Utah Code 10-91-403 (3) (2012)). The plan may also include maps\, plats\, and charts.",Retain permanently,,
29281,Herriman (Utah),General plans,2013-,none,"These are comprehensive plans for municipal development adopted by the city commission. ""Each municipality shall prepare and adopt a comprehensive\, long-range general plan for present and future needs of the municipality; and growth and development of all or any part of the land within the municipality"" (Utah Code 10-9a-401(1) (2005)). ""The planning commission shall make and recommend to the [city commission] a proposed general plan for the area within the municipality"" (Utah Code 10-9a-403(1)(b) (2012)). The plans serve as a guide for decision-making on rezoning and other planning proposals and as the goals and policies of municipalities attempting to guide land use in local jurisdictions. The plans include ""planning commission's recommendations for the development of the territory covered by the plan\, and may include\, among other things: (a) a land use element; (b) a transportation and circulation element; (c) an environmental element; (d) a public service and facilities element; (e) a rehabilitation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality c,a rehabilitation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality considers appropriate"" (Utah Code 10-91-403 (3) (2012)). The plan may also include maps\, plats\, and charts.",Retain permanently,,
29279,Heber City (Utah),General plan,2010-,none,"These are comprehensive plans for municipal development adopted by the city commission. ""Each municipality shall prepare and adopt a comprehensive\, long-range general plan for present and future needs of the municipality; and growth and development of all or any part of the land within the municipality"" (Utah Code 10-9a-401(1) (2005)). ""The planning commission shall make and recommend to the [city commission] a proposed general plan for the area within the municipality"" (Utah Code 10-9a-403(1)(b) (2012)). The plans serve as a guide for decision-making on rezoning and other planning proposals and as the goals and policies of municipalities attempting to guide land use in local jurisdictions. The plans include ""planning commission's recommendations for the development of the territory covered by the plan\, and may include\, among other things: (a) a land use element; (b) a transportation and circulation element; (c) an environmental element; (d) a public service and facilities element; (e) a rehabilitation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality c,a rehabilitation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality considers appropriate"" (Utah Code 10-91-403 (3) (2012)). The plan may also include maps\, plats\, and charts.",Retain permanently,,
29284,Holladay (Utah),General plan,2017-,none,"These are comprehensive plans for municipal development adopted by the city commission. ""Each municipality shall prepare and adopt a comprehensive\, long-range general plan for present and future needs of the municipality; and growth and development of all or any part of the land within the municipality"" (Utah Code 10-9a-401(1) (2005)). ""The planning commission shall make and recommend to the [city commission] a proposed general plan for the area within the municipality"" (Utah Code 10-9a-403(1)(b) (2012)). The plans serve as a guide for decision-making on rezoning and other planning proposals and as the goals and policies of municipalities attempting to guide land use in local jurisdictions. The plans include ""planning commission's recommendations for the development of the territory covered by the plan\, and may include\, among other things: (a) a land use element; (b) a transportation and circulation element; (c) an environmental element; (d) a public service and facilities element; (e) a rehabilitation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality c,a rehabilitation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality considers appropriate"" (Utah Code 10-91-403 (3) (2012)). The plan may also include maps\, plats\, and charts.",Retain permanently,,
29276,Garden City (Utah),General plan,2014-,none,"These are comprehensive plans for municipal development adopted by the city commission. ""Each municipality shall prepare and adopt a comprehensive\, long-range general plan for present and future needs of the municipality; and growth and development of all or any part of the land within the municipality"" (Utah Code 10-9a-401(1) (2005)). ""The planning commission shall make and recommend to the [city commission] a proposed general plan for the area within the municipality"" (Utah Code 10-9a-403(1)(b) (2012)). The plans serve as a guide for decision-making on rezoning and other planning proposals and as the goals and policies of municipalities attempting to guide land use in local jurisdictions. The plans include ""planning commission's recommendations for the development of the territory covered by the plan\, and may include\, among other things: (a) a land use element; (b) a transportation and circulation element; (c) an environmental element; (d) a public service and facilities element; (e) a rehabilitation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality c,a rehabilitation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality considers appropriate"" (Utah Code 10-91-403 (3) (2012)). The plan may also include maps\, plats\, and charts.",Retain permanently,,
29278,Gunnison (Utah),General plan,2010-,none,"These are comprehensive plans for municipal development adopted by the city commission. ""Each municipality shall prepare and adopt a comprehensive\, long-range general plan for present and future needs of the municipality; and growth and development of all or any part of the land within the municipality"" (Utah Code 10-9a-401(1) (2005)). ""The planning commission shall make and recommend to the [city commission] a proposed general plan for the area within the municipality"" (Utah Code 10-9a-403(1)(b) (2012)). The plans serve as a guide for decision-making on rezoning and other planning proposals and as the goals and policies of municipalities attempting to guide land use in local jurisdictions. The plans include ""planning commission's recommendations for the development of the territory covered by the plan\, and may include\, among other things: (a) a land use element; (b) a transportation and circulation element; (c) an environmental element; (d) a public service and facilities element; (e) a rehabilitation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality c,a rehabilitation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality considers appropriate"" (Utah Code 10-91-403 (3) (2012)). The plan may also include maps\, plats\, and charts.",Retain permanently,,
29283,Hildale (Utah),General plan,2016-,none,"These are comprehensive plans for municipal development adopted by the city commission. ""Each municipality shall prepare and adopt a comprehensive\, long-range general plan for present and future needs of the municipality; and growth and development of all or any part of the land within the municipality"" (Utah Code 10-9a-401(1) (2005)). ""The planning commission shall make and recommend to the [city commission] a proposed general plan for the area within the municipality"" (Utah Code 10-9a-403(1)(b) (2012)). The plans serve as a guide for decision-making on rezoning and other planning proposals and as the goals and policies of municipalities attempting to guide land use in local jurisdictions. The plans include ""planning commission's recommendations for the development of the territory covered by the plan\, and may include\, among other things: (a) a land use element; (b) a transportation and circulation element; (c) an environmental element; (d) a public service and facilities element; (e) a rehabilitation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality c,a rehabilitation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality considers appropriate"" (Utah Code 10-91-403 (3) (2012)). The plan may also include maps\, plats\, and charts.",Retain permanently,,
29282,Highland (Utah),General plans,2008-,none,"These are comprehensive plans for municipal development adopted by the city commission. ""Each municipality shall prepare and adopt a comprehensive\, long-range general plan for present and future needs of the municipality; and growth and development of all or any part of the land within the municipality"" (Utah Code 10-9a-401(1) (2005)). ""The planning commission shall make and recommend to the [city commission] a proposed general plan for the area within the municipality"" (Utah Code 10-9a-403(1)(b) (2012)). The plans serve as a guide for decision-making on rezoning and other planning proposals and as the goals and policies of municipalities attempting to guide land use in local jurisdictions. The plans include ""planning commission's recommendations for the development of the territory covered by the plan\, and may include\, among other things: (a) a land use element; (b) a transportation and circulation element; (c) an environmental element; (d) a public service and facilities element; (e) a rehabilitation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality c,a rehabilitation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality considers appropriate"" (Utah Code 10-91-403 (3) (2012)). The plan may also include maps\, plats\, and charts.",Retain permanently,,
29277,Goshen (Utah),General plan,2008-,none,"These are comprehensive plans for municipal development adopted by the city commission. ""Each municipality shall prepare and adopt a comprehensive\, long-range general plan for present and future needs of the municipality; and growth and development of all or any part of the land within the municipality"" (Utah Code 10-9a-401(1) (2005)). ""The planning commission shall make and recommend to the [city commission] a proposed general plan for the area within the municipality"" (Utah Code 10-9a-403(1)(b) (2012)). The plans serve as a guide for decision-making on rezoning and other planning proposals and as the goals and policies of municipalities attempting to guide land use in local jurisdictions. The plans include ""planning commission's recommendations for the development of the territory covered by the plan\, and may include\, among other things: (a) a land use element; (b) a transportation and circulation element; (c) an environmental element; (d) a public service and facilities element; (e) a rehabilitation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality c,a rehabilitation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality considers appropriate"" (Utah Code 10-91-403 (3) (2012)). The plan may also include maps\, plats\, and charts.",Retain permanently,,
29289,Ivins (Utah),General plans,2015-,none,"These are comprehensive plans for municipal development adopted by the city commission. ""Each municipality shall prepare and adopt a comprehensive\, long-range general plan for present and future needs of the municipality; and growth and development of all or any part of the land within the municipality"" (Utah Code 10-9a-401(1) (2005)). ""The planning commission shall make and recommend to the [city commission] a proposed general plan for the area within the municipality"" (Utah Code 10-9a-403(1)(b) (2012)). The plans serve as a guide for decision-making on rezoning and other planning proposals and as the goals and policies of municipalities attempting to guide land use in local jurisdictions. The plans include ""planning commission's recommendations for the development of the territory covered by the plan\, and may include\, among other things: (a) a land use element; (b) a transportation and circulation element; (c) an environmental element; (d) a public service and facilities element; (e) a rehabilitation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality c,a rehabilitation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality considers appropriate"" (Utah Code 10-91-403 (3) (2012)). The plan may also include maps\, plats\, and charts.",Retain permanently,,
29293,Lehi (Utah),General plans,2011-,none,"These are comprehensive plans for municipal development adopted by the city commission. ""Each municipality shall prepare and adopt a comprehensive\, long-range general plan for present and future needs of the municipality; and growth and development of all or any part of the land within the municipality"" (Utah Code 10-9a-401(1) (2005)). ""The planning commission shall make and recommend to the [city commission] a proposed general plan for the area within the municipality"" (Utah Code 10-9a-403(1)(b) (2012)). The plans serve as a guide for decision-making on rezoning and other planning proposals and as the goals and policies of municipalities attempting to guide land use in local jurisdictions. The plans include ""planning commission's recommendations for the development of the territory covered by the plan\, and may include\, among other things: (a) a land use element; (b) a transportation and circulation element; (c) an environmental element; (d) a public service and facilities element; (e) a rehabilitation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality c,a rehabilitation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality considers appropriate"" (Utah Code 10-91-403 (3) (2012)). The plan may also include maps\, plats\, and charts.",Retain permanently,,
29291,Kaysville (Utah),General plans,2002-,none,"These are comprehensive plans for municipal development adopted by the city commission. ""Each municipality shall prepare and adopt a comprehensive\, long-range general plan for present and future needs of the municipality; and growth and development of all or any part of the land within the municipality"" (Utah Code 10-9a-401(1) (2005)). ""The planning commission shall make and recommend to the [city commission] a proposed general plan for the area within the municipality"" (Utah Code 10-9a-403(1)(b) (2012)). The plans serve as a guide for decision-making on rezoning and other planning proposals and as the goals and policies of municipalities attempting to guide land use in local jurisdictions. The plans include ""planning commission's recommendations for the development of the territory covered by the plan\, and may include\, among other things: (a) a land use element; (b) a transportation and circulation element; (c) an environmental element; (d) a public service and facilities element; (e) a rehabilitation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality c,a rehabilitation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality considers appropriate"" (Utah Code 10-91-403 (3) (2012)). The plan may also include maps\, plats\, and charts.",Retain permanently,,
29285,Honeyville (Utah),General plans,2010-,none,"These are comprehensive plans for municipal development adopted by the city commission. ""Each municipality shall prepare and adopt a comprehensive\, long-range general plan for present and future needs of the municipality; and growth and development of all or any part of the land within the municipality"" (Utah Code 10-9a-401(1) (2005)). ""The planning commission shall make and recommend to the [city commission] a proposed general plan for the area within the municipality"" (Utah Code 10-9a-403(1)(b) (2012)). The plans serve as a guide for decision-making on rezoning and other planning proposals and as the goals and policies of municipalities attempting to guide land use in local jurisdictions. The plans include ""planning commission's recommendations for the development of the territory covered by the plan\, and may include\, among other things: (a) a land use element; (b) a transportation and circulation element; (c) an environmental element; (d) a public service and facilities element; (e) a rehabilitation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality c,a rehabilitation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality considers appropriate"" (Utah Code 10-91-403 (3) (2012)). The plan may also include maps\, plats\, and charts.",Retain permanently,,
29288,Hyrum (Utah),General plans,2015-,none,"These are comprehensive plans for municipal development adopted by the city commission. ""Each municipality shall prepare and adopt a comprehensive\, long-range general plan for present and future needs of the municipality; and growth and development of all or any part of the land within the municipality"" (Utah Code 10-9a-401(1) (2005)). ""The planning commission shall make and recommend to the [city commission] a proposed general plan for the area within the municipality"" (Utah Code 10-9a-403(1)(b) (2012)). The plans serve as a guide for decision-making on rezoning and other planning proposals and as the goals and policies of municipalities attempting to guide land use in local jurisdictions. The plans include ""planning commission's recommendations for the development of the territory covered by the plan\, and may include\, among other things: (a) a land use element; (b) a transportation and circulation element; (c) an environmental element; (d) a public service and facilities element; (e) a rehabilitation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality c,a rehabilitation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality considers appropriate"" (Utah Code 10-91-403 (3) (2012)). The plan may also include maps\, plats\, and charts.",Retain permanently,,
29292,Layton (Utah),General plan,1996-,none,"These are comprehensive plans for municipal development adopted by the city commission. ""Each municipality shall prepare and adopt a comprehensive\, long-range general plan for present and future needs of the municipality; and growth and development of all or any part of the land within the municipality"" (Utah Code 10-9a-401(1) (2005)). ""The planning commission shall make and recommend to the [city commission] a proposed general plan for the area within the municipality"" (Utah Code 10-9a-403(1)(b) (2012)). The plans serve as a guide for decision-making on rezoning and other planning proposals and as the goals and policies of municipalities attempting to guide land use in local jurisdictions. The plans include ""planning commission's recommendations for the development of the territory covered by the plan\, and may include\, among other things: (a) a land use element; (b) a transportation and circulation element; (c) an environmental element; (d) a public service and facilities element; (e) a rehabilitation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality c,a rehabilitation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality considers appropriate"" (Utah Code 10-91-403 (3) (2012)). The plan may also include maps\, plats\, and charts.",Retain permanently,,
29286,Huntsville (Utah),General plan,2000-,none,"These are comprehensive plans for municipal development adopted by the city commission. ""Each municipality shall prepare and adopt a comprehensive\, long-range general plan for present and future needs of the municipality; and growth and development of all or any part of the land within the municipality"" (Utah Code 10-9a-401(1) (2005)). ""The planning commission shall make and recommend to the [city commission] a proposed general plan for the area within the municipality"" (Utah Code 10-9a-403(1)(b) (2012)). The plans serve as a guide for decision-making on rezoning and other planning proposals and as the goals and policies of municipalities attempting to guide land use in local jurisdictions. The plans include ""planning commission's recommendations for the development of the territory covered by the plan\, and may include\, among other things: (a) a land use element; (b) a transportation and circulation element; (c) an environmental element; (d) a public service and facilities element; (e) a rehabilitation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality c,a rehabilitation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality considers appropriate"" (Utah Code 10-91-403 (3) (2012)). The plan may also include maps\, plats\, and charts.",Retain permanently,,
29290,Kamas (Utah),General plans,2016-,none,"These are comprehensive plans for municipal development adopted by the city commission. ""Each municipality shall prepare and adopt a comprehensive\, long-range general plan for present and future needs of the municipality; and growth and development of all or any part of the land within the municipality"" (Utah Code 10-9a-401(1) (2005)). ""The planning commission shall make and recommend to the [city commission] a proposed general plan for the area within the municipality"" (Utah Code 10-9a-403(1)(b) (2012)). The plans serve as a guide for decision-making on rezoning and other planning proposals and as the goals and policies of municipalities attempting to guide land use in local jurisdictions. The plans include ""planning commission's recommendations for the development of the territory covered by the plan\, and may include\, among other things: (a) a land use element; (b) a transportation and circulation element; (c) an environmental element; (d) a public service and facilities element; (e) a rehabilitation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality c,a rehabilitation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality considers appropriate"" (Utah Code 10-91-403 (3) (2012)). The plan may also include maps\, plats\, and charts.",Retain permanently,,
29287,Hyde Park (Utah),General plans,2012-,none,"These are comprehensive plans for municipal development adopted by the city commission. ""Each municipality shall prepare and adopt a comprehensive\, long-range general plan for present and future needs of the municipality; and growth and development of all or any part of the land within the municipality"" (Utah Code 10-9a-401(1) (2005)). ""The planning commission shall make and recommend to the [city commission] a proposed general plan for the area within the municipality"" (Utah Code 10-9a-403(1)(b) (2012)). The plans serve as a guide for decision-making on rezoning and other planning proposals and as the goals and policies of municipalities attempting to guide land use in local jurisdictions. The plans include ""planning commission's recommendations for the development of the territory covered by the plan\, and may include\, among other things: (a) a land use element; (b) a transportation and circulation element; (c) an environmental element; (d) a public service and facilities element; (e) a rehabilitation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality c,a rehabilitation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality considers appropriate"" (Utah Code 10-91-403 (3) (2012)). The plan may also include maps\, plats\, and charts.",Retain permanently,,
29294,Levan (Utah),General plans,2013-,none,"These are comprehensive plans for municipal development adopted by the city commission. ""Each municipality shall prepare and adopt a comprehensive\, long-range general plan for present and future needs of the municipality; and growth and development of all or any part of the land within the municipality"" (Utah Code 10-9a-401(1) (2005)). ""The planning commission shall make and recommend to the [city commission] a proposed general plan for the area within the municipality"" (Utah Code 10-9a-403(1)(b) (2012)). The plans serve as a guide for decision-making on rezoning and other planning proposals and as the goals and policies of municipalities attempting to guide land use in local jurisdictions. The plans include ""planning commission's recommendations for the development of the territory covered by the plan\, and may include\, among other things: (a) a land use element; (b) a transportation and circulation element; (c) an environmental element; (d) a public service and facilities element; (e) a rehabilitation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality c,a rehabilitation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality considers appropriate"" (Utah Code 10-91-403 (3) (2012)). The plan may also include maps\, plats\, and charts.",Retain permanently,,
29298,Mapleton (Utah),General plans,2009-,none,"These are comprehensive plans for municipal development adopted by the city commission. ""Each municipality shall prepare and adopt a comprehensive\, long-range general plan for present and future needs of the municipality; and growth and development of all or any part of the land within the municipality"" (Utah Code 10-9a-401(1) (2005)). ""The planning commission shall make and recommend to the [city commission] a proposed general plan for the area within the municipality"" (Utah Code 10-9a-403(1)(b) (2012)). The plans serve as a guide for decision-making on rezoning and other planning proposals and as the goals and policies of municipalities attempting to guide land use in local jurisdictions. The plans include ""planning commission's recommendations for the development of the territory covered by the plan\, and may include\, among other things: (a) a land use element; (b) a transportation and circulation element; (c) an environmental element; (d) a public service and facilities element; (e) a rehabilitation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality c,a rehabilitation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality considers appropriate"" (Utah Code 10-91-403 (3) (2012)). The plan may also include maps\, plats\, and charts.",Retain permanently,,
29299,Mendon (Utah),General plan,2013-,Chronological.,"These are comprehensive plans for municipal development adopted by the city commission. ""Each municipality shall prepare and adopt a comprehensive\, long-range general plan for present and future needs of the municipality; and growth and development of all or any part of the land within the municipality"" (Utah Code 10-9a-401(1) (2005)). ""The planning commission shall make and recommend to the [city commission] a proposed general plan for the area within the municipality"" (Utah Code 10-9a-403(1)(b) (2012)). The plans serve as a guide for decision-making on rezoning and other planning proposals and as the goals and policies of municipalities attempting to guide land use in local jurisdictions. The plans include ""planning commission's recommendations for the development of the territory covered by the plan\, and may include\, among other things: (a) a land use element; (b) a transportation and circulation element; (c) an environmental element; (d) a public service and facilities element; (e) a rehabilitation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality c,a rehabilitation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality considers appropriate"" (Utah Code 10-91-403 (3) (2012)). The plan may also include maps\, plats\, and charts.",Retain permanently,,
29300,Midvale (Utah),General plan,2016-,none,"These are comprehensive plans for municipal development adopted by the city commission. ""Each municipality shall prepare and adopt a comprehensive\, long-range general plan for present and future needs of the municipality; and growth and development of all or any part of the land within the municipality"" (Utah Code 10-9a-401(1) (2005)). ""The planning commission shall make and recommend to the [city commission] a proposed general plan for the area within the municipality"" (Utah Code 10-9a-403(1)(b) (2012)). The plans serve as a guide for decision-making on rezoning and other planning proposals and as the goals and policies of municipalities attempting to guide land use in local jurisdictions. The plans include ""planning commission's recommendations for the development of the territory covered by the plan\, and may include\, among other things: (a) a land use element; (b) a transportation and circulation element; (c) an environmental element; (d) a public service and facilities element; (e) a rehabilitation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality c,a rehabilitation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality considers appropriate"" (Utah Code 10-91-403 (3) (2012)). The plan may also include maps\, plats\, and charts.",Retain permanently,,
29295,Lindon (Utah),General plans,2017-,none,"These are comprehensive plans for municipal development adopted by the city commission. ""Each municipality shall prepare and adopt a comprehensive\, long-range general plan for present and future needs of the municipality; and growth and development of all or any part of the land within the municipality"" (Utah Code 10-9a-401(1) (2005)). ""The planning commission shall make and recommend to the [city commission] a proposed general plan for the area within the municipality"" (Utah Code 10-9a-403(1)(b) (2012)). The plans serve as a guide for decision-making on rezoning and other planning proposals and as the goals and policies of municipalities attempting to guide land use in local jurisdictions. The plans include ""planning commission's recommendations for the development of the territory covered by the plan\, and may include\, among other things: (a) a land use element; (b) a transportation and circulation element; (c) an environmental element; (d) a public service and facilities element; (e) a rehabilitation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality c,a rehabilitation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality considers appropriate"" (Utah Code 10-91-403 (3) (2012)). The plan may also include maps\, plats\, and charts.",Retain permanently,,
29297,Manila (Utah),General plans,2006-,none,"These are comprehensive plans for municipal development adopted by the city commission. ""Each municipality shall prepare and adopt a comprehensive\, long-range general plan for present and future needs of the municipality; and growth and development of all or any part of the land within the municipality"" (Utah Code 10-9a-401(1) (2005)). ""The planning commission shall make and recommend to the [city commission] a proposed general plan for the area within the municipality"" (Utah Code 10-9a-403(1)(b) (2012)). The plans serve as a guide for decision-making on rezoning and other planning proposals and as the goals and policies of municipalities attempting to guide land use in local jurisdictions. The plans include ""planning commission's recommendations for the development of the territory covered by the plan\, and may include\, among other things: (a) a land use element; (b) a transportation and circulation element; (c) an environmental element; (d) a public service and facilities element; (e) a rehabilitation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality c,a rehabilitation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality considers appropriate"" (Utah Code 10-91-403 (3) (2012)). The plan may also include maps\, plats\, and charts.",Retain permanently,,
29301,Midway (Utah),General plan,2017-,none,"These are comprehensive plans for municipal development adopted by the city commission. ""Each municipality shall prepare and adopt a comprehensive\, long-range general plan for present and future needs of the municipality; and growth and development of all or any part of the land within the municipality"" (Utah Code 10-9a-401(1) (2005)). ""The planning commission shall make and recommend to the [city commission] a proposed general plan for the area within the municipality"" (Utah Code 10-9a-403(1)(b) (2012)). The plans serve as a guide for decision-making on rezoning and other planning proposals and as the goals and policies of municipalities attempting to guide land use in local jurisdictions. The plans include ""planning commission's recommendations for the development of the territory covered by the plan\, and may include\, among other things: (a) a land use element; (b) a transportation and circulation element; (c) an environmental element; (d) a public service and facilities element; (e) a rehabilitation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality c,a rehabilitation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality considers appropriate"" (Utah Code 10-91-403 (3) (2012)). The plan may also include maps\, plats\, and charts.",Retain permanently,,
29296,Logan (Utah),General plans,2002-,none,"These are comprehensive plans for municipal development adopted by the city commission. ""Each municipality shall prepare and adopt a comprehensive\, long-range general plan for present and future needs of the municipality; and growth and development of all or any part of the land within the municipality"" (Utah Code 10-9a-401(1) (2005)). ""The planning commission shall make and recommend to the [city commission] a proposed general plan for the area within the municipality"" (Utah Code 10-9a-403(1)(b) (2012)). The plans serve as a guide for decision-making on rezoning and other planning proposals and as the goals and policies of municipalities attempting to guide land use in local jurisdictions. The plans include ""planning commission's recommendations for the development of the territory covered by the plan\, and may include\, among other things: (a) a land use element; (b) a transportation and circulation element; (c) an environmental element; (d) a public service and facilities element; (e) a rehabilitation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality c,a rehabilitation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality considers appropriate"" (Utah Code 10-91-403 (3) (2012)). The plan may also include maps\, plats\, and charts.",Retain permanently,,
29305,Murray (Utah),General plans,2000-,none,"These are comprehensive plans for municipal development adopted by the city commission. ""Each municipality shall prepare and adopt a comprehensive\, long-range general plan for present and future needs of the municipality; and growth and development of all or any part of the land within the municipality"" (Utah Code 10-9a-401(1) (2005)). ""The planning commission shall make and recommend to the [city commission] a proposed general plan for the area within the municipality"" (Utah Code 10-9a-403(1)(b) (2012)). The plans serve as a guide for decision-making on rezoning and other planning proposals and as the goals and policies of municipalities attempting to guide land use in local jurisdictions. The plans include ""planning commission's recommendations for the development of the territory covered by the plan\, and may include\, among other things: (a) a land use element; (b) a transportation and circulation element; (c) an environmental element; (d) a public service and facilities element; (e) a rehabilitation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality c,a rehabilitation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality considers appropriate"" (Utah Code 10-91-403 (3) (2012)). The plan may also include maps\, plats\, and charts.",Retain permanently,,
29309,North Ogden (Utah),General plans,2015-,none,"These are comprehensive plans for municipal development adopted by the city commission. ""Each municipality shall prepare and adopt a comprehensive\, long-range general plan for present and future needs of the municipality; and growth and development of all or any part of the land within the municipality"" (Utah Code 10-9a-401(1) (2005)). ""The planning commission shall make and recommend to the [city commission] a proposed general plan for the area within the municipality"" (Utah Code 10-9a-403(1)(b) (2012)). The plans serve as a guide for decision-making on rezoning and other planning proposals and as the goals and policies of municipalities attempting to guide land use in local jurisdictions. The plans include ""planning commission's recommendations for the development of the territory covered by the plan\, and may include\, among other things: (a) a land use element; (b) a transportation and circulation element; (c) an environmental element; (d) a public service and facilities element; (e) a rehabilitation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality c,a rehabilitation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality considers appropriate"" (Utah Code 10-91-403 (3) (2012)). The plan may also include maps\, plats\, and charts.",Retain permanently,,
29303,Moab (Utah),General plans,2017-,none,"These are comprehensive plans for municipal development adopted by the city commission. ""Each municipality shall prepare and adopt a comprehensive\, long-range general plan for present and future needs of the municipality; and growth and development of all or any part of the land within the municipality"" (Utah Code 10-9a-401(1) (2005)). ""The planning commission shall make and recommend to the [city commission] a proposed general plan for the area within the municipality"" (Utah Code 10-9a-403(1)(b) (2012)). The plans serve as a guide for decision-making on rezoning and other planning proposals and as the goals and policies of municipalities attempting to guide land use in local jurisdictions. The plans include ""planning commission's recommendations for the development of the territory covered by the plan\, and may include\, among other things: (a) a land use element; (b) a transportation and circulation element; (c) an environmental element; (d) a public service and facilities element; (e) a rehabilitation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality c,a rehabilitation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality considers appropriate"" (Utah Code 10-91-403 (3) (2012)). The plan may also include maps\, plats\, and charts.",Retain permanently,,
29304,Moroni (Utah),General plans,2017-,none,"These are comprehensive plans for municipal development adopted by the city commission. ""Each municipality shall prepare and adopt a comprehensive\, long-range general plan for present and future needs of the municipality; and growth and development of all or any part of the land within the municipality"" (Utah Code 10-9a-401(1) (2005)). ""The planning commission shall make and recommend to the [city commission] a proposed general plan for the area within the municipality"" (Utah Code 10-9a-403(1)(b) (2012)). The plans serve as a guide for decision-making on rezoning and other planning proposals and as the goals and policies of municipalities attempting to guide land use in local jurisdictions. The plans include ""planning commission's recommendations for the development of the territory covered by the plan\, and may include\, among other things: (a) a land use element; (b) a transportation and circulation element; (c) an environmental element; (d) a public service and facilities element; (e) a rehabilitation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality c,a rehabilitation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality considers appropriate"" (Utah Code 10-91-403 (3) (2012)). The plan may also include maps\, plats\, and charts.",Retain permanently,,
29307,Nephi (Utah),General plans,2013-,none,"These are comprehensive plans for municipal development adopted by the city commission. ""Each municipality shall prepare and adopt a comprehensive\, long-range general plan for present and future needs of the municipality; and growth and development of all or any part of the land within the municipality"" (Utah Code 10-9a-401(1) (2005)). ""The planning commission shall make and recommend to the [city commission] a proposed general plan for the area within the municipality"" (Utah Code 10-9a-403(1)(b) (2012)). The plans serve as a guide for decision-making on rezoning and other planning proposals and as the goals and policies of municipalities attempting to guide land use in local jurisdictions. The plans include ""planning commission's recommendations for the development of the territory covered by the plan\, and may include\, among other things: (a) a land use element; (b) a transportation and circulation element; (c) an environmental element; (d) a public service and facilities element; (e) a rehabilitation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality c,a rehabilitation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality considers appropriate"" (Utah Code 10-91-403 (3) (2012)). The plan may also include maps\, plats\, and charts.",Retain permanently,,
29302,Millville (Utah),General plans,2016-,none,"These are comprehensive plans for municipal development adopted by the city commission. ""Each municipality shall prepare and adopt a comprehensive\, long-range general plan for present and future needs of the municipality; and growth and development of all or any part of the land within the municipality"" (Utah Code 10-9a-401(1) (2005)). ""The planning commission shall make and recommend to the [city commission] a proposed general plan for the area within the municipality"" (Utah Code 10-9a-403(1)(b) (2012)). The plans serve as a guide for decision-making on rezoning and other planning proposals and as the goals and policies of municipalities attempting to guide land use in local jurisdictions. The plans include ""planning commission's recommendations for the development of the territory covered by the plan\, and may include\, among other things: (a) a land use element; (b) a transportation and circulation element; (c) an environmental element; (d) a public service and facilities element; (e) a rehabilitation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality c,a rehabilitation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality considers appropriate"" (Utah Code 10-91-403 (3) (2012)). The plan may also include maps\, plats\, and charts.",Retain permanently,,
29306,Naples (Utah),General plans,1999-,none,"These are comprehensive plans for municipal development adopted by the city commission. ""Each municipality shall prepare and adopt a comprehensive\, long-range general plan for present and future needs of the municipality; and growth and development of all or any part of the land within the municipality"" (Utah Code 10-9a-401(1) (2005)). ""The planning commission shall make and recommend to the [city commission] a proposed general plan for the area within the municipality"" (Utah Code 10-9a-403(1)(b) (2012)). The plans serve as a guide for decision-making on rezoning and other planning proposals and as the goals and policies of municipalities attempting to guide land use in local jurisdictions. The plans include ""planning commission's recommendations for the development of the territory covered by the plan\, and may include\, among other things: (a) a land use element; (b) a transportation and circulation element; (c) an environmental element; (d) a public service and facilities element; (e) a rehabilitation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality c,a rehabilitation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality considers appropriate"" (Utah Code 10-91-403 (3) (2012)). The plan may also include maps\, plats\, and charts.",Retain permanently,,
29308,Nibley (Utah),General plans,2013-,None.,"These are comprehensive plans for municipal development adopted by the city commission. ""Each municipality shall prepare and adopt a comprehensive\, long-range general plan for present and future needs of the municipality; and growth and development of all or any part of the land within the municipality"" (Utah Code 10-9a-401(1) (2005)). ""The planning commission shall make and recommend to the [city commission] a proposed general plan for the area within the municipality"" (Utah Code 10-9a-403(1)(b) (2012)). The plans serve as a guide for decision-making on rezoning and other planning proposals and as the goals and policies of municipalities attempting to guide land use in local jurisdictions. The plans include ""planning commission's recommendations for the development of the territory covered by the plan\, and may include\, among other things: (a) a land use element; (b) a transportation and circulation element; (c) an environmental element; (d) a public service and facilities element; (e) a rehabilitation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality c,a rehabilitation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality considers appropriate"" (Utah Code 10-91-403 (3) (2012)). The plan may also include maps\, plats\, and charts.",Retain permanently,,
29316,Parowan (Utah),General plans,2015-,none,"These are comprehensive plans for municipal development adopted by the city commission. ""Each municipality shall prepare and adopt a comprehensive\, long-range general plan for present and future needs of the municipality; and growth and development of all or any part of the land within the municipality"" (Utah Code 10-9a-401(1) (2005)). ""The planning commission shall make and recommend to the [city commission] a proposed general plan for the area within the municipality"" (Utah Code 10-9a-403(1)(b) (2012)). The plans serve as a guide for decision-making on rezoning and other planning proposals and as the goals and policies of municipalities attempting to guide land use in local jurisdictions. The plans include ""planning commission's recommendations for the development of the territory covered by the plan\, and may include\, among other things: (a) a land use element; (b) a transportation and circulation element; (c) an environmental element; (d) a public service and facilities element; (e) a rehabilitation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality c,a rehabilitation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality considers appropriate"" (Utah Code 10-91-403 (3) (2012)). The plan may also include maps\, plats\, and charts.",Retain permanently,,
29310,City of North Salt Lake (Utah),General plan,2016-,none,"These are comprehensive plans for municipal development adopted by the city commission. ""Each municipality shall prepare and adopt a comprehensive\, long-range general plan for present and future needs of the municipality; and growth and development of all or any part of the land within the municipality"" (Utah Code 10-9a-401(1) (2005)). ""The planning commission shall make and recommend to the [city commission] a proposed general plan for the area within the municipality"" (Utah Code 10-9a-403(1)(b) (2012)). The plans serve as a guide for decision-making on rezoning and other planning proposals and as the goals and policies of municipalities attempting to guide land use in local jurisdictions. The plans include ""planning commission's recommendations for the development of the territory covered by the plan\, and may include\, among other things: (a) a land use element; (b) a transportation and circulation element; (c) an environmental element; (d) a public service and facilities element; (e) a rehabilitation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality c,a rehabilitation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality considers appropriate"" (Utah Code 10-91-403 (3) (2012)). The plan may also include maps\, plats\, and charts.",Retain permanently,,
29314,Orem (Utah),General plans,2011-,none,"These are comprehensive plans for municipal development adopted by the city commission. ""Each municipality shall prepare and adopt a comprehensive\, long-range general plan for present and future needs of the municipality; and growth and development of all or any part of the land within the municipality"" (Utah Code 10-9a-401(1) (2005)). ""The planning commission shall make and recommend to the [city commission] a proposed general plan for the area within the municipality"" (Utah Code 10-9a-403(1)(b) (2012)). The plans serve as a guide for decision-making on rezoning and other planning proposals and as the goals and policies of municipalities attempting to guide land use in local jurisdictions. The plans include ""planning commission's recommendations for the development of the territory covered by the plan\, and may include\, among other things: (a) a land use element; (b) a transportation and circulation element; (c) an environmental element; (d) a public service and facilities element; (e) a rehabilitation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality c,a rehabilitation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality considers appropriate"" (Utah Code 10-91-403 (3) (2012)). The plan may also include maps\, plats\, and charts.",Retain permanently,,
29311,Oakley (Utah),General plans,2008-,none,"These are comprehensive plans for municipal development adopted by the city commission. ""Each municipality shall prepare and adopt a comprehensive\, long-range general plan for present and future needs of the municipality; and growth and development of all or any part of the land within the municipality"" (Utah Code 10-9a-401(1) (2005)). ""The planning commission shall make and recommend to the [city commission] a proposed general plan for the area within the municipality"" (Utah Code 10-9a-403(1)(b) (2012)). The plans serve as a guide for decision-making on rezoning and other planning proposals and as the goals and policies of municipalities attempting to guide land use in local jurisdictions. The plans include ""planning commission's recommendations for the development of the territory covered by the plan\, and may include\, among other things: (a) a land use element; (b) a transportation and circulation element; (c) an environmental element; (d) a public service and facilities element; (e) a rehabilitation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality c,a rehabilitation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality considers appropriate"" (Utah Code 10-91-403 (3) (2012)). The plan may also include maps\, plats\, and charts.",Retain permanently,,
29317,Payson (Utah),General plan,2003-,none,"These are comprehensive plans for municipal development adopted by the city commission. ""Each municipality shall prepare and adopt a comprehensive\, long-range general plan for present and future needs of the municipality; and growth and development of all or any part of the land within the municipality"" (Utah Code 10-9a-401(1) (2005)). ""The planning commission shall make and recommend to the [city commission] a proposed general plan for the area within the municipality"" (Utah Code 10-9a-403(1)(b) (2012)). The plans serve as a guide for decision-making on rezoning and other planning proposals and as the goals and policies of municipalities attempting to guide land use in local jurisdictions. The plans include ""planning commission's recommendations for the development of the territory covered by the plan\, and may include\, among other things: (a) a land use element; (b) a transportation and circulation element; (c) an environmental element; (d) a public service and facilities element; (e) a rehabilitation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality c,a rehabilitation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality considers appropriate"" (Utah Code 10-91-403 (3) (2012)). The plan may also include maps\, plats\, and charts.",Retain permanently,,
29315,Park City (Utah),General plan,2014-,none,"These are comprehensive plans for municipal development adopted by the city commission. ""Each municipality shall prepare and adopt a comprehensive\, long-range general plan for present and future needs of the municipality; and growth and development of all or any part of the land within the municipality"" (Utah Code 10-9a-401(1) (2005)). ""The planning commission shall make and recommend to the [city commission] a proposed general plan for the area within the municipality"" (Utah Code 10-9a-403(1)(b) (2012)). The plans serve as a guide for decision-making on rezoning and other planning proposals and as the goals and policies of municipalities attempting to guide land use in local jurisdictions. The plans include ""planning commission's recommendations for the development of the territory covered by the plan\, and may include\, among other things: (a) a land use element; (b) a transportation and circulation element; (c) an environmental element; (d) a public service and facilities element; (e) a rehabilitation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality c,a rehabilitation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality considers appropriate"" (Utah Code 10-91-403 (3) (2012)). The plan may also include maps\, plats\, and charts.",Retain permanently,,
29313,Ogden (Utah),General plans,2002-,none,"These are comprehensive plans for municipal development adopted by the city commission. ""Each municipality shall prepare and adopt a comprehensive\, long-range general plan for present and future needs of the municipality; and growth and development of all or any part of the land within the municipality"" (Utah Code 10-9a-401(1) (2005)). ""The planning commission shall make and recommend to the [city commission] a proposed general plan for the area within the municipality"" (Utah Code 10-9a-403(1)(b) (2012)). The plans serve as a guide for decision-making on rezoning and other planning proposals and as the goals and policies of municipalities attempting to guide land use in local jurisdictions. The plans include ""planning commission's recommendations for the development of the territory covered by the plan\, and may include\, among other things: (a) a land use element; (b) a transportation and circulation element; (c) an environmental element; (d) a public service and facilities element; (e) a rehabilitation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality c,a rehabilitation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality considers appropriate"" (Utah Code 10-91-403 (3) (2012)). The plan may also include maps\, plats\, and charts.",Retain permanently,,
29320,Price (Utah),General plans,2009-,none,"These are comprehensive plans for municipal development adopted by the city commission. ""Each municipality shall prepare and adopt a comprehensive\, long-range general plan for present and future needs of the municipality; and growth and development of all or any part of the land within the municipality"" (Utah Code 10-9a-401(1) (2005)). ""The planning commission shall make and recommend to the [city commission] a proposed general plan for the area within the municipality"" (Utah Code 10-9a-403(1)(b) (2012)). The plans serve as a guide for decision-making on rezoning and other planning proposals and as the goals and policies of municipalities attempting to guide land use in local jurisdictions. The plans include ""planning commission's recommendations for the development of the territory covered by the plan\, and may include\, among other things: (a) a land use element; (b) a transportation and circulation element; (c) an environmental element; (d) a public service and facilities element; (e) a rehabilitation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality c,a rehabilitation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality considers appropriate"" (Utah Code 10-91-403 (3) (2012)). The plan may also include maps\, plats\, and charts.",Retain permanently,,
29324,River Heights (Utah),General plans,2017-,none,"These are comprehensive plans for municipal development adopted by the city commission. ""Each municipality shall prepare and adopt a comprehensive\, long-range general plan for present and future needs of the municipality; and growth and development of all or any part of the land within the municipality"" (Utah Code 10-9a-401(1) (2005)). ""The planning commission shall make and recommend to the [city commission] a proposed general plan for the area within the municipality"" (Utah Code 10-9a-403(1)(b) (2012)). The plans serve as a guide for decision-making on rezoning and other planning proposals and as the goals and policies of municipalities attempting to guide land use in local jurisdictions. The plans include ""planning commission's recommendations for the development of the territory covered by the plan\, and may include\, among other things: (a) a land use element; (b) a transportation and circulation element; (c) an environmental element; (d) a public service and facilities element; (e) a rehabilitation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality c,a rehabilitation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality considers appropriate"" (Utah Code 10-91-403 (3) (2012)). The plan may also include maps\, plats\, and charts.",Retain permanently,,
29318,Pleasant Grove (Utah),General plans,2007-,none,"These are comprehensive plans for municipal development adopted by the city commission. ""Each municipality shall prepare and adopt a comprehensive\, long-range general plan for present and future needs of the municipality; and growth and development of all or any part of the land within the municipality"" (Utah Code 10-9a-401(1) (2005)). ""The planning commission shall make and recommend to the [city commission] a proposed general plan for the area within the municipality"" (Utah Code 10-9a-403(1)(b) (2012)). The plans serve as a guide for decision-making on rezoning and other planning proposals and as the goals and policies of municipalities attempting to guide land use in local jurisdictions. The plans include ""planning commission's recommendations for the development of the territory covered by the plan\, and may include\, among other things: (a) a land use element; (b) a transportation and circulation element; (c) an environmental element; (d) a public service and facilities element; (e) a rehabilitation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality c,a rehabilitation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality considers appropriate"" (Utah Code 10-91-403 (3) (2012)). The plan may also include maps\, plats\, and charts.",Retain permanently,,
29319,Pleasant View (Utah),General plans,2009-,none,"These are comprehensive plans for municipal development adopted by the city commission. ""Each municipality shall prepare and adopt a comprehensive\, long-range general plan for present and future needs of the municipality; and growth and development of all or any part of the land within the municipality"" (Utah Code 10-9a-401(1) (2005)). ""The planning commission shall make and recommend to the [city commission] a proposed general plan for the area within the municipality"" (Utah Code 10-9a-403(1)(b) (2012)). The plans serve as a guide for decision-making on rezoning and other planning proposals and as the goals and policies of municipalities attempting to guide land use in local jurisdictions. The plans include ""planning commission's recommendations for the development of the territory covered by the plan\, and may include\, among other things: (a) a land use element; (b) a transportation and circulation element; (c) an environmental element; (d) a public service and facilities element; (e) a rehabilitation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality c,a rehabilitation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality considers appropriate"" (Utah Code 10-91-403 (3) (2012)). The plan may also include maps\, plats\, and charts.",Retain permanently,,
29325,Riverdale (Utah),General plan,2001-,none,"These are comprehensive plans for municipal development adopted by the city commission. ""Each municipality shall prepare and adopt a comprehensive\, long-range general plan for present and future needs of the municipality; and growth and development of all or any part of the land within the municipality"" (Utah Code 10-9a-401(1) (2005)). ""The planning commission shall make and recommend to the [city commission] a proposed general plan for the area within the municipality"" (Utah Code 10-9a-403(1)(b) (2012)). The plans serve as a guide for decision-making on rezoning and other planning proposals and as the goals and policies of municipalities attempting to guide land use in local jurisdictions. The plans include ""planning commission's recommendations for the development of the territory covered by the plan\, and may include\, among other things: (a) a land use element; (b) a transportation and circulation element; (c) an environmental element; (d) a public service and facilities element; (e) a rehabilitation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality c,a rehabilitation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality considers appropriate"" (Utah Code 10-91-403 (3) (2012)). The plan may also include maps\, plats\, and charts.",Retain permanently,,
29323,Richmond (Utah),General plans,2013-,none,"These are comprehensive plans for municipal development adopted by the city commission. ""Each municipality shall prepare and adopt a comprehensive\, long-range general plan for present and future needs of the municipality; and growth and development of all or any part of the land within the municipality"" (Utah Code 10-9a-401(1) (2005)). ""The planning commission shall make and recommend to the [city commission] a proposed general plan for the area within the municipality"" (Utah Code 10-9a-403(1)(b) (2012)). The plans serve as a guide for decision-making on rezoning and other planning proposals and as the goals and policies of municipalities attempting to guide land use in local jurisdictions. The plans include ""planning commission's recommendations for the development of the territory covered by the plan\, and may include\, among other things: (a) a land use element; (b) a transportation and circulation element; (c) an environmental element; (d) a public service and facilities element; (e) a rehabilitation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality c,a rehabilitation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality considers appropriate"" (Utah Code 10-91-403 (3) (2012)). The plan may also include maps\, plats\, and charts.",Retain permanently,,
29322,Randolph (Utah),General plan,2011-,none,"These are comprehensive plans for municipal development adopted by the city commission. ""Each municipality shall prepare and adopt a comprehensive\, long-range general plan for present and future needs of the municipality; and growth and development of all or any part of the land within the municipality"" (Utah Code 10-9a-401(1) (2005)). ""The planning commission shall make and recommend to the [city commission] a proposed general plan for the area within the municipality"" (Utah Code 10-9a-403(1)(b) (2012)). The plans serve as a guide for decision-making on rezoning and other planning proposals and as the goals and policies of municipalities attempting to guide land use in local jurisdictions. The plans include ""planning commission's recommendations for the development of the territory covered by the plan\, and may include\, among other things: (a) a land use element; (b) a transportation and circulation element; (c) an environmental element; (d) a public service and facilities element; (e) a rehabilitation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality c,a rehabilitation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality considers appropriate"" (Utah Code 10-91-403 (3) (2012)). The plan may also include maps\, plats\, and charts.",Retain permanently,,
29321,Provo (Utah),General plans,1997-,none,"These are comprehensive plans for municipal development adopted by the city commission. ""Each municipality shall prepare and adopt a comprehensive\, long-range general plan for present and future needs of the municipality; and growth and development of all or any part of the land within the municipality"" (Utah Code 10-9a-401(1) (2005)). ""The planning commission shall make and recommend to the [city commission] a proposed general plan for the area within the municipality"" (Utah Code 10-9a-403(1)(b) (2012)). The plans serve as a guide for decision-making on rezoning and other planning proposals and as the goals and policies of municipalities attempting to guide land use in local jurisdictions. The plans include ""planning commission's recommendations for the development of the territory covered by the plan\, and may include\, among other things: (a) a land use element; (b) a transportation and circulation element; (c) an environmental element; (d) a public service and facilities element; (e) a rehabilitation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality c,a rehabilitation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality considers appropriate"" (Utah Code 10-91-403 (3) (2012)). The plan may also include maps\, plats\, and charts.",Retain permanently,,
29326,Rockville (Utah),General plan,1997-,none,"These are comprehensive plans for municipal development adopted by the city commission. ""Each municipality shall prepare and adopt a comprehensive\, long-range general plan for present and future needs of the municipality; and growth and development of all or any part of the land within the municipality"" (Utah Code 10-9a-401(1) (2005)). ""The planning commission shall make and recommend to the [city commission] a proposed general plan for the area within the municipality"" (Utah Code 10-9a-403(1)(b) (2012)). The plans serve as a guide for decision-making on rezoning and other planning proposals and as the goals and policies of municipalities attempting to guide land use in local jurisdictions. The plans include ""planning commission's recommendations for the development of the territory covered by the plan\, and may include\, among other things: (a) a land use element; (b) a transportation and circulation element; (c) an environmental element; (d) a public service and facilities element; (e) a rehabilitation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality c,a rehabilitation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality considers appropriate"" (Utah Code 10-91-403 (3) (2012)). The plan may also include maps\, plats\, and charts.",Retain permanently,,
29329,Salem (Utah),General plan,2010-,none,"These are comprehensive plans for municipal development adopted by the city commission. ""Each municipality shall prepare and adopt a comprehensive\, long-range general plan for present and future needs of the municipality; and growth and development of all or any part of the land within the municipality"" (Utah Code 10-9a-401(1) (2005)). ""The planning commission shall make and recommend to the [city commission] a proposed general plan for the area within the municipality"" (Utah Code 10-9a-403(1)(b) (2012)). The plans serve as a guide for decision-making on rezoning and other planning proposals and as the goals and policies of municipalities attempting to guide land use in local jurisdictions. The plans include ""planning commission's recommendations for the development of the territory covered by the plan\, and may include\, among other things: (a) a land use element; (b) a transportation and circulation element; (c) an environmental element; (d) a public service and facilities element; (e) a rehabilitation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality c,a rehabilitation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality considers appropriate"" (Utah Code 10-91-403 (3) (2012)). The plan may also include maps\, plats\, and charts.",Retain permanently,,
29333,Santaquin (Utah),General plan,2015-,none,"These are comprehensive plans for municipal development adopted by the city commission. ""Each municipality shall prepare and adopt a comprehensive\, long-range general plan for present and future needs of the municipality; and growth and development of all or any part of the land within the municipality"" (Utah Code 10-9a-401(1) (2005)). ""The planning commission shall make and recommend to the [city commission] a proposed general plan for the area within the municipality"" (Utah Code 10-9a-403(1)(b) (2012)). The plans serve as a guide for decision-making on rezoning and other planning proposals and as the goals and policies of municipalities attempting to guide land use in local jurisdictions. The plans include ""planning commission's recommendations for the development of the territory covered by the plan\, and may include\, among other things: (a) a land use element; (b) a transportation and circulation element; (c) an environmental element; (d) a public service and facilities element; (e) a rehabilitation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality c,a rehabilitation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality considers appropriate"" (Utah Code 10-91-403 (3) (2012)). The plan may also include maps\, plats\, and charts.",Retain permanently,,
29332,Santa Clara (Utah),General plan,2014-,none,"These are comprehensive plans for municipal development adopted by the city commission. ""Each municipality shall prepare and adopt a comprehensive\, long-range general plan for present and future needs of the municipality; and growth and development of all or any part of the land within the municipality"" (Utah Code 10-9a-401(1) (2005)). ""The planning commission shall make and recommend to the [city commission] a proposed general plan for the area within the municipality"" (Utah Code 10-9a-403(1)(b) (2012)). The plans serve as a guide for decision-making on rezoning and other planning proposals and as the goals and policies of municipalities attempting to guide land use in local jurisdictions. The plans include ""planning commission's recommendations for the development of the territory covered by the plan\, and may include\, among other things: (a) a land use element; (b) a transportation and circulation element; (c) an environmental element; (d) a public service and facilities element; (e) a rehabilitation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality c,a rehabilitation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality considers appropriate"" (Utah Code 10-91-403 (3) (2012)). The plan may also include maps\, plats\, and charts.",Retain permanently,,
29328,Roy (Utah),General plans,2010-,none,"These are comprehensive plans for municipal development adopted by the city commission. ""Each municipality shall prepare and adopt a comprehensive\, long-range general plan for present and future needs of the municipality; and growth and development of all or any part of the land within the municipality"" (Utah Code 10-9a-401(1) (2005)). ""The planning commission shall make and recommend to the [city commission] a proposed general plan for the area within the municipality"" (Utah Code 10-9a-403(1)(b) (2012)). The plans serve as a guide for decision-making on rezoning and other planning proposals and as the goals and policies of municipalities attempting to guide land use in local jurisdictions. The plans include ""planning commission's recommendations for the development of the territory covered by the plan\, and may include\, among other things: (a) a land use element; (b) a transportation and circulation element; (c) an environmental element; (d) a public service and facilities element; (e) a rehabilitation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality c,a rehabilitation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality considers appropriate"" (Utah Code 10-91-403 (3) (2012)). The plan may also include maps\, plats\, and charts.",Retain permanently,,
29330,Salt Lake City (Utah),General plan,1984-,none,"These are comprehensive plans for municipal development adopted by the city commission. ""Each municipality shall prepare and adopt a comprehensive\, long-range general plan for present and future needs of the municipality; and growth and development of all or any part of the land within the municipality"" (Utah Code 10-9a-401(1) (2005)). ""The planning commission shall make and recommend to the [city commission] a proposed general plan for the area within the municipality"" (Utah Code 10-9a-403(1)(b) (2012)). The plans serve as a guide for decision-making on rezoning and other planning proposals and as the goals and policies of municipalities attempting to guide land use in local jurisdictions. The plans include ""planning commission's recommendations for the development of the territory covered by the plan\, and may include\, among other things: (a) a land use element; (b) a transportation and circulation element; (c) an environmental element; (d) a public service and facilities element; (e),These are comprehensive plans for municipal development adopted by the city commission. ""Each municipality shall prepare and adopt a comprehensive\, long-range general plan for present and future needs of the municipality; and growth and development of all or any part of the land within the municipality"" (Utah Code 10-9a-401(1) (2005)). ""The planning commission shall make and recommend to the [city commission] a proposed general plan for the area within the municipality"" (Utah Code 10-9a-403(1)(b) (2012)). The plans serve as a guide for decision-making on rezoning and other planning proposals and as the goals and policies of municipalities attempting to guide land use in local jurisdictions. The plans include ""planning commission's recommendations for the development of the territory covered by the plan\, and may include\, among other things: (a) a land use element; (b) a transportation and circulation element; (c) an environmental element; (d) a public service and facilities element; (e) a rehabilitation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality c,a rehabilitation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality considers appropriate"" (Utah Code 10-91-403 (3) (2012)). The plan may also include maps\, plats\, and charts.",Retain permanently,,
29331,Sandy (Utah),General plan,1995-,none,"These are comprehensive plans for municipal development adopted by the city commission. ""Each municipality shall prepare and adopt a comprehensive\, long-range general plan for present and future needs of the municipality; and growth and development of all or any part of the land within the municipality"" (Utah Code 10-9a-401(1) (2005)). ""The planning commission shall make and recommend to the [city commission] a proposed general plan for the area within the municipality"" (Utah Code 10-9a-403(1)(b) (2012)). The plans serve as a guide for decision-making on rezoning and other planning proposals and as the goals and policies of municipalities attempting to guide land use in local jurisdictions. The plans include ""planning commission's recommendations for the development of the territory covered by the plan\, and may include\, among other things: (a) a land use element; (b) a transportation and circulation element; (c) an environmental element; (d) a public service and facilities element; (e) a rehabilitation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality c,a rehabilitation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality considers appropriate"" (Utah Code 10-91-403 (3) (2012)). The plan may also include maps\, plats\, and charts.",Retain permanently,,
29338,South Salt Lake (Utah),General plans,2009-,none,"These are comprehensive plans for municipal development adopted by the city commission. ""Each municipality shall prepare and adopt a comprehensive\, long-range general plan for present and future needs of the municipality; and growth and development of all or any part of the land within the municipality"" (Utah Code 10-9a-401(1) (2005)). ""The planning commission shall make and recommend to the [city commission] a proposed general plan for the area within the municipality"" (Utah Code 10-9a-403(1)(b) (2012)). The plans serve as a guide for decision-making on rezoning and other planning proposals and as the goals and policies of municipalities attempting to guide land use in local jurisdictions. The plans include ""planning commission's recommendations for the development of the territory covered by the plan\, and may include\, among other things: (a) a land use element; (b) a transportation and circulation element; (c) an environmental element; (d) a public service and facilities element; (e) a rehabilitation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality c,a rehabilitation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality considers appropriate"" (Utah Code 10-91-403 (3) (2012)). The plan may also include maps\, plats\, and charts.",Retain permanently,,
29334,Saratoga Springs (Utah),General plans,2017-,none,"These are comprehensive plans for municipal development adopted by the city commission. ""Each municipality shall prepare and adopt a comprehensive\, long-range general plan for present and future needs of the municipality; and growth and development of all or any part of the land within the municipality"" (Utah Code 10-9a-401(1) (2005)). ""The planning commission shall make and recommend to the [city commission] a proposed general plan for the area within the municipality"" (Utah Code 10-9a-403(1)(b) (2012)). The plans serve as a guide for decision-making on rezoning and other planning proposals and as the goals and policies of municipalities attempting to guide land use in local jurisdictions. The plans include ""planning commission's recommendations for the development of the territory covered by the plan\, and may include\, among other things: (a) a land use element; (b) a transportation and circulation element; (c) an environmental element; (d) a public service and facilities element; (e) a rehabilitation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality c,a rehabilitation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality considers appropriate"" (Utah Code 10-91-403 (3) (2012)). The plan may also include maps\, plats\, and charts.",Retain permanently,,
29340,Spanish Fork (Utah),General plans,2016-,none,"These are comprehensive plans for municipal development adopted by the city commission. ""Each municipality shall prepare and adopt a comprehensive\, long-range general plan for present and future needs of the municipality; and growth and development of all or any part of the land within the municipality"" (Utah Code 10-9a-401(1) (2005)). ""The planning commission shall make and recommend to the [city commission] a proposed general plan for the area within the municipality"" (Utah Code 10-9a-403(1)(b) (2012)). The plans serve as a guide for decision-making on rezoning and other planning proposals and as the goals and policies of municipalities attempting to guide land use in local jurisdictions. The plans include ""planning commission's recommendations for the development of the territory covered by the plan\, and may include\, among other things: (a) a land use element; (b) a transportation and circulation element; (c) an environmental element; (d) a public service and facilities element; (e) a rehabilitation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality c,a rehabilitation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality considers appropriate"" (Utah Code 10-91-403 (3) (2012)). The plan may also include maps\, plats\, and charts.",Retain permanently,,
29341,Springville (Utah),General plans,2011-,none,"These are comprehensive plans for municipal development adopted by the city commission. ""Each municipality shall prepare and adopt a comprehensive\, long-range general plan for present and future needs of the municipality; and growth and development of all or any part of the land within the municipality"" (Utah Code 10-9a-401(1) (2005)). ""The planning commission shall make and recommend to the [city commission] a proposed general plan for the area within the municipality"" (Utah Code 10-9a-403(1)(b) (2012)). The plans serve as a guide for decision-making on rezoning and other planning proposals and as the goals and policies of municipalities attempting to guide land use in local jurisdictions. The plans include ""planning commission's recommendations for the development of the territory covered by the plan\, and may include\, among other things: (a) a land use element; (b) a transportation and circulation element; (c) an environmental element; (d) a public service and facilities element; (e) a rehabilitation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality c,a rehabilitation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality considers appropriate"" (Utah Code 10-91-403 (3) (2012)). The plan may also include maps\, plats\, and charts.",Retain permanently,,
29339,South Weber (Utah),General plans,2014-,none,"These are comprehensive plans for municipal development adopted by the city commission. ""Each municipality shall prepare and adopt a comprehensive\, long-range general plan for present and future needs of the municipality; and growth and development of all or any part of the land within the municipality"" (Utah Code 10-9a-401(1) (2005)). ""The planning commission shall make and recommend to the [city commission] a proposed general plan for the area within the municipality"" (Utah Code 10-9a-403(1)(b) (2012)). The plans serve as a guide for decision-making on rezoning and other planning proposals and as the goals and policies of municipalities attempting to guide land use in local jurisdictions. The plans include ""planning commission's recommendations for the development of the territory covered by the plan\, and may include\, among other things: (a) a land use element; (b) a transportation and circulation element; (c) an environmental element; (d) a public service and facilities element; (e) a rehabilitation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality c,a rehabilitation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality considers appropriate"" (Utah Code 10-91-403 (3) (2012)). The plan may also include maps\, plats\, and charts.",Retain permanently,,
29335,Smithfield (Utah),General plan,2017-,none,"These are comprehensive plans for municipal development adopted by the city commission. ""Each municipality shall prepare and adopt a comprehensive\, long-range general plan for present and future needs of the municipality; and growth and development of all or any part of the land within the municipality"" (Utah Code 10-9a-401(1) (2005)). ""The planning commission shall make and recommend to the [city commission] a proposed general plan for the area within the municipality"" (Utah Code 10-9a-403(1)(b) (2012)). The plans serve as a guide for decision-making on rezoning and other planning proposals and as the goals and policies of municipalities attempting to guide land use in local jurisdictions. The plans include ""planning commission's recommendations for the development of the territory covered by the plan\, and may include\, among other things: (a) a land use element; (b) a transportation and circulation element; (c) an environmental element; (d) a public service and facilities element; (e) a rehabilitation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality c,a rehabilitation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality considers appropriate"" (Utah Code 10-91-403 (3) (2012)). The plan may also include maps\, plats\, and charts.",Retain permanently,,
29336,South Jordan (Utah),General plans,2016-,none,"These are comprehensive plans for municipal development adopted by the city commission. ""Each municipality shall prepare and adopt a comprehensive\, long-range general plan for present and future needs of the municipality; and growth and development of all or any part of the land within the municipality"" (Utah Code 10-9a-401(1) (2005)). ""The planning commission shall make and recommend to the [city commission] a proposed general plan for the area within the municipality"" (Utah Code 10-9a-403(1)(b) (2012)). The plans serve as a guide for decision-making on rezoning and other planning proposals and as the goals and policies of municipalities attempting to guide land use in local jurisdictions. The plans include ""planning commission's recommendations for the development of the territory covered by the plan\, and may include\, among other things: (a) a land use element; (b) a transportation and circulation element; (c) an environmental element; (d) a public service and facilities element; (e) a rehabilitation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality c,a rehabilitation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality considers appropriate"" (Utah Code 10-91-403 (3) (2012)). The plan may also include maps\, plats\, and charts.",,,
29337,South Ogden (Utah),General plans,2001-,none,"These are comprehensive plans for municipal development adopted by the city commission. ""Each municipality shall prepare and adopt a comprehensive\, long-range general plan for present and future needs of the municipality; and growth and development of all or any part of the land within the municipality"" (Utah Code 10-9a-401(1) (2005)). ""The planning commission shall make and recommend to the [city commission] a proposed general plan for the area within the municipality"" (Utah Code 10-9a-403(1)(b) (2012)). The plans serve as a guide for decision-making on rezoning and other planning proposals and as the goals and policies of municipalities attempting to guide land use in local jurisdictions. The plans include ""planning commission's recommendations for the development of the territory covered by the plan\, and may include\, among other things: (a) a land use element; (b) a transportation and circulation element; (c) an environmental element; (d) a public service and facilities element; (e) a rehabilitation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality c,a rehabilitation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality considers appropriate"" (Utah Code 10-91-403 (3) (2012)). The plan may also include maps\, plats\, and charts.",Retain permanently,,
29342,St. George (Utah),General plans,2016-,none,"These are comprehensive plans for municipal development adopted by the city commission. ""Each municipality shall prepare and adopt a comprehensive\, long-range general plan for present and future needs of the municipality; and growth and development of all or any part of the land within the municipality"" (Utah Code 10-9a-401(1) (2005)). ""The planning commission shall make and recommend to the [city commission] a proposed general plan for the area within the municipality"" (Utah Code 10-9a-403(1)(b) (2012)). The plans serve as a guide for decision-making on rezoning and other planning proposals and as the goals and policies of municipalities attempting to guide land use in local jurisdictions. The plans include ""planning commission's recommendations for the development of the territory covered by the plan\, and may include\, among other things: (a) a land use element; (b) a transportation and circulation element; (c) an environmental element; (d) a public service and facilities element; (e) a rehabilitation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality c,a rehabilitation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality considers appropriate"" (Utah Code 10-91-403 (3) (2012)). The plan may also include maps\, plats\, and charts.",Retain permanently,,
29349,Vineyard (Utah),General plans,2004-,none,"These are comprehensive plans for municipal development adopted by the city commission. ""Each municipality shall prepare and adopt a comprehensive\, long-range general plan for present and future needs of the municipality; and growth and development of all or any part of the land within the municipality"" (Utah Code 10-9a-401(1) (2005)). ""The planning commission shall make and recommend to the [city commission] a proposed general plan for the area within the municipality"" (Utah Code 10-9a-403(1)(b) (2012)). The plans serve as a guide for decision-making on rezoning and other planning proposals and as the goals and policies of municipalities attempting to guide land use in local jurisdictions. The plans include ""planning commission's recommendations for the development of the territory covered by the plan\, and may include\, among other things: (a) a land use element; (b) a transportation and circulation element; (c) an environmental element; (d) a public service and facilities element; (e) a rehabilitation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality c,a rehabilitation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality considers appropriate"" (Utah Code 10-91-403 (3) (2012)). The plan may also include maps\, plats\, and charts.",Retain permanently,,
29345,Toquerville (Utah),General plans,1981-,none,"These are comprehensive plans for municipal development adopted by the city commission. ""Each municipality shall prepare and adopt a comprehensive\, long-range general plan for present and future needs of the municipality; and growth and development of all or any part of the land within the municipality"" (Utah Code 10-9a-401(1) (2005)). ""The planning commission shall make and recommend to the [city commission] a proposed general plan for the area within the municipality"" (Utah Code 10-9a-403(1)(b) (2012)). The plans serve as a guide for decision-making on rezoning and other planning proposals and as the goals and policies of municipalities attempting to guide land use in local jurisdictions. The plans include ""planning commission's recommendations for the development of the territory covered by the plan\, and may include\, among other things: (a) a land use element; (b) a transportation and circulation element; (c) an environmental element; (d) a public service and facilities element; (e),These are comprehensive plans for municipal development adopted by the city commission. ""Each municipality shall prepare and adopt a comprehensive\, long-range general plan for present and future needs of the municipality; and growth and development of all or any part of the land within the municipality"" (Utah Code 10-9a-401(1) (2005)). ""The planning commission shall make and recommend to the [city commission] a proposed general plan for the area within the municipality"" (Utah Code 10-9a-403(1)(b) (2012)). The plans serve as a guide for decision-making on rezoning and other planning proposals and as the goals and policies of municipalities attempting to guide land use in local jurisdictions. The plans include ""planning commission's recommendations for the development of the territory covered by the plan\, and may include\, among other things: (a) a land use element; (b) a transportation and circulation element; (c) an environmental element; (d) a public service and facilities element; (e) a rehabilitation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality c,a rehabilitation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality considers appropriate"" (Utah Code 10-91-403 (3) (2012)). The plan may also include maps\, plats\, and charts.",Retain permanently,,
29344,Syracuse (Utah),General plans,2015-,none,"These are comprehensive plans for municipal development adopted by the city commission. ""Each municipality shall prepare and adopt a comprehensive\, long-range general plan for present and future needs of the municipality; and growth and development of all or any part of the land within the municipality"" (Utah Code 10-9a-401(1) (2005)). ""The planning commission shall make and recommend to the [city commission] a proposed general plan for the area within the municipality"" (Utah Code 10-9a-403(1)(b) (2012)). The plans serve as a guide for decision-making on rezoning and other planning proposals and as the goals and policies of municipalities attempting to guide land use in local jurisdictions. The plans include ""planning commission's recommendations for the development of the territory covered by the plan\, and may include\, among other things: (a) a land use element; (b) a transportation and circulation element; (c) an environmental element; (d) a public service and facilities element; (e) a rehabilitation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality c,a rehabilitation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality considers appropriate"" (Utah Code 10-91-403 (3) (2012)). The plan may also include maps\, plats\, and charts.",Retain permanently,,
29351,West Bountiful (Utah),General plans,2007-,none,"These are comprehensive plans for municipal development adopted by the city commission. ""Each municipality shall prepare and adopt a comprehensive\, long-range general plan for present and future needs of the municipality; and growth and development of all or any part of the land within the municipality"" (Utah Code 10-9a-401(1) (2005)). ""The planning commission shall make and recommend to the [city commission] a proposed general plan for the area within the municipality"" (Utah Code 10-9a-403(1)(b) (2012)). The plans serve as a guide for decision-making on rezoning and other planning proposals and as the goals and policies of municipalities attempting to guide land use in local jurisdictions. The plans include ""planning commission's recommendations for the development of the territory covered by the plan\, and may include\, among other things: (a) a land use element; (b) a transportation and circulation element; (c) an environmental element; (d) a public service and facilities element; (e) a rehabilitation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality c,a rehabilitation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality considers appropriate"" (Utah Code 10-91-403 (3) (2012)). The plan may also include maps\, plats\, and charts.",Retain permanently,,
29348,Vernal (Utah),General plan,2015-,none,"These are comprehensive plans for municipal development adopted by the city commission. ""Each municipality shall prepare and adopt a comprehensive\, long-range general plan for present and future needs of the municipality; and growth and development of all or any part of the land within the municipality"" (Utah Code 10-9a-401(1) (2005)). ""The planning commission shall make and recommend to the [city commission] a proposed general plan for the area within the municipality"" (Utah Code 10-9a-403(1)(b) (2012)). The plans serve as a guide for decision-making on rezoning and other planning proposals and as the goals and policies of municipalities attempting to guide land use in local jurisdictions. The plans include ""planning commission's recommendations for the development of the territory covered by the plan\, and may include\, among other things: (a) a land use element; (b) a transportation and circulation element; (c) an environmental element; (d) a public service and facilities element; (e) a rehabilitation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality c,a rehabilitation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality considers appropriate"" (Utah Code 10-91-403 (3) (2012)). The plan may also include maps\, plats\, and charts.",Retain permanently,,
29343,Sunset (Utah),General plans,2012-,none,"These are comprehensive plans for municipal development adopted by the city commission. ""Each municipality shall prepare and adopt a comprehensive\, long-range general plan for present and future needs of the municipality; and growth and development of all or any part of the land within the municipality"" (Utah Code 10-9a-401(1) (2005)). ""The planning commission shall make and recommend to the [city commission] a proposed general plan for the area within the municipality"" (Utah Code 10-9a-403(1)(b) (2012)). The plans serve as a guide for decision-making on rezoning and other planning proposals and as the goals and policies of municipalities attempting to guide land use in local jurisdictions. The plans include ""planning commission's recommendations for the development of the territory covered by the plan\, and may include\, among other things: (a) a land use element; (b) a transportation and circulation element; (c) an environmental element; (d) a public service and facilities element; (e) a rehabilitation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality c,a rehabilitation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality considers appropriate"" (Utah Code 10-91-403 (3) (2012)). The plan may also include maps\, plats\, and charts.",Retain permanently,,
29346,Torrey (Utah),General plans,2013-,none,"These are comprehensive plans for municipal development adopted by the city commission. ""Each municipality shall prepare and adopt a comprehensive\, long-range general plan for present and future needs of the municipality; and growth and development of all or any part of the land within the municipality"" (Utah Code 10-9a-401(1) (2005)). ""The planning commission shall make and recommend to the [city commission] a proposed general plan for the area within the municipality"" (Utah Code 10-9a-403(1)(b) (2012)). The plans serve as a guide for decision-making on rezoning and other planning proposals and as the goals and policies of municipalities attempting to guide land use in local jurisdictions. The plans include ""planning commission's recommendations for the development of the territory covered by the plan\, and may include\, among other things: (a) a land use element; (b) a transportation and circulation element; (c) an environmental element; (d) a public service and facilities element; (e) a rehabilitation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality c,a rehabilitation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality considers appropriate"" (Utah Code 10-91-403 (3) (2012)). The plan may also include maps\, plats\, and charts.",Retain permanently,,
29350,Wellsville (Utah),General plan,2007-,none,"These are comprehensive plans for municipal development adopted by the city commission. ""Each municipality shall prepare and adopt a comprehensive\, long-range general plan for present and future needs of the municipality; and growth and development of all or any part of the land within the municipality"" (Utah Code 10-9a-401(1) (2005)). ""The planning commission shall make and recommend to the [city commission] a proposed general plan for the area within the municipality"" (Utah Code 10-9a-403(1)(b) (2012)). The plans serve as a guide for decision-making on rezoning and other planning proposals and as the goals and policies of municipalities attempting to guide land use in local jurisdictions. The plans include ""planning commission's recommendations for the development of the territory covered by the plan\, and may include\, among other things: (a) a land use element; (b) a transportation and circulation element; (c) an environmental element; (d) a public service and facilities element; (e) a rehabilitation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality c,a rehabilitation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality considers appropriate"" (Utah Code 10-91-403 (3) (2012)). The plan may also include maps\, plats\, and charts.",Retain permanently,,
29353,West Jordan (Utah),General plans,2012-,none,"These are comprehensive plans for municipal development adopted by the city commission. ""Each municipality shall prepare and adopt a comprehensive\, long-range general plan for present and future needs of the municipality; and growth and development of all or any part of the land within the municipality"" (Utah Code 10-9a-401(1) (2005)). ""The planning commission shall make and recommend to the [city commission] a proposed general plan for the area within the municipality"" (Utah Code 10-9a-403(1)(b) (2012)). The plans serve as a guide for decision-making on rezoning and other planning proposals and as the goals and policies of municipalities attempting to guide land use in local jurisdictions. The plans include ""planning commission's recommendations for the development of the territory covered by the plan\, and may include\, among other things: (a) a land use element; (b) a transportation and circulation element; (c) an environmental element; (d) a public service and facilities element; (e) a rehabilitation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality c,a rehabilitation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality considers appropriate"" (Utah Code 10-91-403 (3) (2012)). The plan may also include maps\, plats\, and charts.",Retain permanently,,
29352,West Haven City (Utah),General plan,2002-,none,"These are comprehensive plans for municipal development adopted by the city commission. ""Each municipality shall prepare and adopt a comprehensive\, long-range general plan for present and future needs of the municipality; and growth and development of all or any part of the land within the municipality"" (Utah Code 10-9a-401(1) (2005)). ""The planning commission shall make and recommend to the [city commission] a proposed general plan for the area within the municipality"" (Utah Code 10-9a-403(1)(b) (2012)). The plans serve as a guide for decision-making on rezoning and other planning proposals and as the goals and policies of municipalities attempting to guide land use in local jurisdictions. The plans include ""planning commission's recommendations for the development of the territory covered by the plan\, and may include\, among other things: (a) a land use element; (b) a transportation and circulation element; (c) an environmental element; (d) a public service and facilities element; (e) a rehabilitation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality c,a rehabilitation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality considers appropriate"" (Utah Code 10-91-403 (3) (2012)). The plan may also include maps\, plats\, and charts.",Retain permanently,,
29355,West Valley City (Utah),General plans,2009-,none,"These are comprehensive plans for municipal development adopted by the city commission. ""Each municipality shall prepare and adopt a comprehensive\, long-range general plan for present and future needs of the municipality; and growth and development of all or any part of the land within the municipality"" (Utah Code 10-9a-401(1) (2005)). ""The planning commission shall make and recommend to the [city commission] a proposed general plan for the area within the municipality"" (Utah Code 10-9a-403(1)(b) (2012)). The plans serve as a guide for decision-making on rezoning and other planning proposals and as the goals and policies of municipalities attempting to guide land use in local jurisdictions. The plans include ""planning commission's recommendations for the development of the territory covered by the plan\, and may include\, among other things: (a) a land use element; (b) a transportation and circulation element; (c) an environmental element; (d) a public service and facilities element; (e) a rehabilitation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality c,a rehabilitation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality considers appropriate"" (Utah Code 10-91-403 (3) (2012)). The plan may also include maps\, plats\, and charts.",Retain permanently,,
29356,Woods Cross (Utah),General plans,1990-,none,"These are comprehensive plans for municipal development adopted by the city commission. ""Each municipality shall prepare and adopt a comprehensive\, long-range general plan for present and future needs of the municipality; and growth and development of all or any part of the land within the municipality"" (Utah Code 10-9a-401(1) (2005)). ""The planning commission shall make and recommend to the [city commission] a proposed general plan for the area within the municipality"" (Utah Code 10-9a-403(1)(b) (2012)). The plans serve as a guide for decision-making on rezoning and other planning proposals and as the goals and policies of municipalities attempting to guide land use in local jurisdictions. The plans include ""planning commission's recommendations for the development of the territory covered by the plan\, and may include\, among other things: (a) a land use element; (b) a transportation and circulation element; (c) an environmental element; (d) a public service and facilities element; (e) a rehabilitation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality c,a rehabilitation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality considers appropriate"" (Utah Code 10-91-403 (3) (2012)). The plan may also include maps\, plats\, and charts.",Retain permanently,,
29354,West Point (Utah),General plans,1990-,none,"These are comprehensive plans for municipal development adopted by the city commission. ""Each municipality shall prepare and adopt a comprehensive\, long-range general plan for present and future needs of the municipality; and growth and development of all or any part of the land within the municipality"" (Utah Code 10-9a-401(1) (2005)). ""The planning commission shall make and recommend to the [city commission] a proposed general plan for the area within the municipality"" (Utah Code 10-9a-403(1)(b) (2012)). The plans serve as a guide for decision-making on rezoning and other planning proposals and as the goals and policies of municipalities attempting to guide land use in local jurisdictions. The plans include ""planning commission's recommendations for the development of the territory covered by the plan\, and may include\, among other things: (a) a land use element; (b) a transportation and circulation element; (c) an environmental element; (d) a public service and facilities element; (e) a rehabilitation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality c,a rehabilitation\, redevelopment\, and conservation element; (f) an economic element; (g) recommendations for implementing the plan\, including the use of zoning ordinances\, subdivision ordinances\, capital improvement plans\, and other appropriate actions; and any other elements that the municipality considers appropriate"" (Utah Code 10-91-403 (3) (2012)). The plan may also include maps\, plats\, and charts.",Retain permanently,,
29358,Alta (Utah),Budgets,2016-,none,The budget is a plan for financial operations for a fiscal year. It documents the actual spending of a governmental entity and may be certified by a budget officer and filed with the state auditor.,Retain permanently,,
29360,Bluffdale (Utah),Budgets,2010-,none,The budget is a plan for financial operations for a fiscal year. It documents the actual spending of a governmental entity and may be certified by a budget officer and filed with the state auditor.,Retain permanently,,
29359,American Fork (Utah),Budgets,2017-,none,The budget is a plan for financial operations for a fiscal year. It documents the actual spending of a governmental entity and may be certified by a budget officer and filed with the state auditor.,Retain permanently,,
29357,Alpine (Utah),Budgets,2010-,none,The budget is a plan for financial operations for a fiscal year. It documents the actual spending of a governmental entity and may be certified by a budget officer and filed with the state auditor.,Retain permanently,,
29363,Brian Head (Utah),Budgets,2017-,none,The budget is a plan for financial operations for a fiscal year. It documents the actual spending of a governmental entity and may be certified by a budget officer and filed with the state auditor.,Retain permanently,,
29366,Cedar City (Utah),Budgets,2010-,none,The budget is a plan for financial operations for a fiscal year. It documents the actual spending of a governmental entity and may be certified by a budget officer and filed with the state auditor.,Retain permanently,,
29367,Cedar Hills (Utah),Budgets,2005-,none,The budget is a plan for financial operations for a fiscal year. It documents the actual spending of a governmental entity and may be certified by a budget officer and filed with the state auditor.,Retain permanently,,
29368,Centerville (Utah),Budgets,2009-,none,The budget is a plan for financial operations for a fiscal year. It documents the actual spending of a governmental entity and may be certified by a budget officer and filed with the state auditor.,Retain permanently,,
29365,Castle Valley (Utah),Budgets,2016-,none,The budget is a plan for financial operations for a fiscal year. It documents the actual spending of a governmental entity and may be certified by a budget officer and filed with the state auditor.,Retain permanently,,
29362,Bountiful (Utah),Budgets,2007-,none,The budget is a plan for financial operations for a fiscal year. It documents the actual spending of a governmental entity and may be certified by a budget officer and filed with the state auditor.,Retain permanently,,
29361,Boulder (Utah),Budgets,2015-,none,The budget is a plan for financial operations for a fiscal year. It documents the actual spending of a governmental entity and may be certified by a budget officer and filed with the state auditor.,Retain permanently,,
29364,Brigham City (Utah),Budgets,2017-,none,The budget is a plan for financial operations for a fiscal year. It documents the actual spending of a governmental entity and may be certified by a budget officer and filed with the state auditor.,Retain permanently,,
29377,Enoch (Utah),Budgets,2016-,none,The budget is a plan for financial operations for a fiscal year. It documents the actual spending of a governmental entity and may be certified by a budget officer and filed with the state auditor.,Retain permanently,,
29373,Delta (Utah),Budgets,1997-,Chronological by fiscal year.,The budget is a plan for financial operations for a fiscal year. It documents the actual spending of a governmental entity and may be certified by a budget officer and filed with the state auditor.,Retain permanently,Public,0.05 cubic foot
29371,Cottonwood Heights (Utah),Budgets,2010-,none,The budget is a plan for financial operations for a fiscal year. It documents the actual spending of a governmental entity and may be certified by a budget officer and filed with the state auditor.,Retain permanently,,
29372,Daniel (Utah),Budgets,2010-,none,The budget is a plan for financial operations for a fiscal year. It documents the actual spending of a governmental entity and may be certified by a budget officer and filed with the state auditor.,Retain permanently,,
29370,Clinton (Utah),Budgets,2016-,none,The budget is a plan for financial operations for a fiscal year. It documents the actual spending of a governmental entity and may be certified by a budget officer and filed with the state auditor.,Retain permanently,,
29374,Draper (Utah),Budgets,2011-,none,The budget is a plan for financial operations for a fiscal year. It documents the actual spending of a governmental entity and may be certified by a budget officer and filed with the state auditor.,Retain permanently,,
29375,Duchesne (Utah),Budgets,2017-,none,The budget is a plan for financial operations for a fiscal year. It documents the actual spending of a governmental entity and may be certified by a budget officer and filed with the state auditor.,Retain permanently,,
29376,Eagle Mountain (Utah),Budgets,2008-,none,The budget is a plan for financial operations for a fiscal year. It documents the actual spending of a governmental entity and may be certified by a budget officer and filed with the state auditor.,Retain permanently,,
29381,Herriman (Utah),Budgets,2011-,none,The budget is a plan for financial operations for a fiscal year. It documents the actual spending of a governmental entity and may be certified by a budget officer and filed with the state auditor.,Retain permanently,,
29380,Heber City (Utah),Budgets,2011-,none,The budget is a plan for financial operations for a fiscal year. It documents the actual spending of a governmental entity and may be certified by a budget officer and filed with the state auditor.,Retain permanently,,
29383,Holladay (Utah),Budgets,2014-,none,The budget is a plan for financial operations for a fiscal year. It documents the actual spending of a governmental entity and may be certified by a budget officer and filed with the state auditor.,Retain permanently,,
29386,Interlaken Town (Utah),Budgets,2013-,none,The budget is a plan for financial operations for a fiscal year. It documents the actual spending of a governmental entity and may be certified by a budget officer and filed with the state auditor.,Retain permanently,,
29384,Huntsville (Utah),Budgets,2005-,none,The budget is a plan for financial operations for a fiscal year. It documents the actual spending of a governmental entity and may be certified by a budget officer and filed with the state auditor.,Retain permanently,,
29385,Hyrum (Utah),Budgets,2015-,none,The budget is a plan for financial operations for a fiscal year. It documents the actual spending of a governmental entity and may be certified by a budget officer and filed with the state auditor.,Retain permanently,,
29382,Highland (Utah),Budgets,2008-,none,The budget is a plan for financial operations for a fiscal year. It documents the actual spending of a governmental entity and may be certified by a budget officer and filed with the state auditor.,Retain permanently,,
29379,Eureka (Utah),Budgets,2014-,none,The budget is a plan for financial operations for a fiscal year. It documents the actual spending of a governmental entity and may be certified by a budget officer and filed with the state auditor.,Retain permanently,,
29378,Ephraim (Utah),Budgets,2017-,none,The budget is a plan for financial operations for a fiscal year. It documents the actual spending of a governmental entity and may be certified by a budget officer and filed with the state auditor.,Retain permanently,,
29388,Kanab (Utah),Budgets,2008-,none,The budget is a plan for financial operations for a fiscal year. It documents the actual spending of a governmental entity and may be certified by a budget officer and filed with the state auditor.,Retain permanently,,
29387,Ivins (Utah),Budgets,2014-,none,The budget is a plan for financial operations for a fiscal year. It documents the actual spending of a governmental entity and may be certified by a budget officer and filed with the state auditor.,Retain permanently,,
29390,Lehi (Utah),Budgets,2009-,none,The budget is a plan for financial operations for a fiscal year. It documents the actual spending of a governmental entity and may be certified by a budget officer and filed with the state auditor.,Retain permanently,,
29389,Kaysville (Utah),Budgets,2012-,none,The budget is a plan for financial operations for a fiscal year. It documents the actual spending of a governmental entity and may be certified by a budget officer and filed with the state auditor.,Retain permanently,,
29391,Logan (Utah),Budgets,2017-,none,The budget is a plan for financial operations for a fiscal year. It documents the actual spending of a governmental entity and may be certified by a budget officer and filed with the state auditor.,Retain permanently,,
29392,Mapleton (Utah),Budgets,2013-,none,The budget is a plan for financial operations for a fiscal year. It documents the actual spending of a governmental entity and may be certified by a budget officer and filed with the state auditor.,Retain permanently,,
29394,Moab (Utah),Budgets,2011-,none,The budget is a plan for financial operations for a fiscal year. It documents the actual spending of a governmental entity and may be certified by a budget officer and filed with the state auditor.,Retain permanently,,
29393,Midvale (Utah),Budgets,2008-,none,The budget is a plan for financial operations for a fiscal year. It documents the actual spending of a governmental entity and may be certified by a budget officer and filed with the state auditor.,Retain permanently,,
29395,Moroni (Utah),Budgets,2017-,none,The budget is a plan for financial operations for a fiscal year. It documents the actual spending of a governmental entity and may be certified by a budget officer and filed with the state auditor.,Retain permanently,,
29400,Provo (Utah),Annual budget reports,2015-,Chronological.,The budget is a plan for financial operations for a fiscal year. It documents the actual spending of a governmental entity and may be certified by a budget officer and filed with the state auditor.,Retain permanently,Public,
29398,City of North Salt Lake (Utah),Budgets,2010-,none,The budget is a plan for financial operations for a fiscal year. It documents the actual spending of a governmental entity and may be certified by a budget officer and filed with the state auditor.,Retain permanently,,
29397,North Ogden (Utah),Budget,2008-,none,The budget is a plan for financial operations for a fiscal year. It documents the actual spending of a governmental entity and may be certified by a budget officer and filed with the state auditor.,Retain permanently,,
29399,Ogden (Utah),Budgets,2005-,none,The budget is a plan for financial operations for a fiscal year. It documents the actual spending of a governmental entity and may be certified by a budget officer and filed with the state auditor.,Retain permanently,,
29402,River Heights (Utah),Budgets,2015-,none,The budget is a plan for financial operations for a fiscal year. It documents the actual spending of a governmental entity and may be certified by a budget officer and filed with the state auditor.,Retain permanently,,
29403,Roosevelt (Utah),Budgets,2009-,none,The budget is a plan for financial operations for a fiscal year. It documents the actual spending of a governmental entity and may be certified by a budget officer and filed with the state auditor.,Retain permanently,,
29401,Richfield (Utah),Budgets,2017-,none,The budget is a plan for financial operations for a fiscal year. It documents the actual spending of a governmental entity and may be certified by a budget officer and filed with the state auditor.,Retain permanently,,
29404,Roy (Utah),Budgets,2013-,none,The budget is a plan for financial operations for a fiscal year. It documents the actual spending of a governmental entity and may be certified by a budget officer and filed with the state auditor.,Retain permanently,,
29396,Nibley (Utah),Budgets,2012-,none,The budget is a plan for financial operations for a fiscal year. It documents the actual spending of a governmental entity and may be certified by a budget officer and filed with the state auditor.,Retain permanently,,
29410,South Salt Lake (Utah),Budgets,2014-,none,The budget is a plan for financial operations for a fiscal year. It documents the actual spending of a governmental entity and may be certified by a budget officer and filed with the state auditor.,Retain permanently,,
29406,Salt Lake City (Utah),Budgets,1950-,none,The budget is a plan for financial operations for a fiscal year. It documents the actual spending of a governmental entity and may be certified by a budget officer and filed with the state auditor.,Retain permanently,,
29412,Springdale (Utah),Budgets,2009-,none,The budget is a plan for financial operations for a fiscal year. It documents the actual spending of a governmental entity and may be certified by a budget officer and filed with the state auditor.,Retain permanently,,
29413,Springville (Utah),Budgets,2010-,none,The budget is a plan for financial operations for a fiscal year. It documents the actual spending of a governmental entity and may be certified by a budget officer and filed with the state auditor.,Retain permanently,,
29411,South Weber (Utah),Budgets,2010-,none,The budget is a plan for financial operations for a fiscal year. It documents the actual spending of a governmental entity and may be certified by a budget officer and filed with the state auditor.,Retain permanently,,
29408,Smithfield (Utah),Budget,2017-,none,The budget is a plan for financial operations for a fiscal year. It documents the actual spending of a governmental entity and may be certified by a budget officer and filed with the state auditor.,Retain permanently,,
29405,Salem (Utah),Budgets,2010-,none,The budget is a plan for financial operations for a fiscal year. It documents the actual spending of a governmental entity and may be certified by a budget officer and filed with the state auditor.,Retain permanently,,
29409,South Ogden (Utah),Budgets,2010-,none,The budget is a plan for financial operations for a fiscal year. It documents the actual spending of a governmental entity and may be certified by a budget officer and filed with the state auditor.,Retain permanently,,
29407,Santa Clara (Utah),Budgets,2008-,none,The budget is a plan for financial operations for a fiscal year. It documents the actual spending of a governmental entity and may be certified by a budget officer and filed with the state auditor.,Retain permanently,,
29416,Tooele (Utah),Budget proposals,1929-,Chronological.,The budget is a plan for financial operations for a fiscal year. It documents the actual spending of a governmental entity and may be certified by a budget officer and filed with the state auditor.,Retain permanently,Public,0.20 cubic foot
29419,West Valley City (Utah),Budgets,2010-,none,The budget is a plan for financial operations for a fiscal year. It documents the actual spending of a governmental entity and may be certified by a budget officer and filed with the state auditor.,Retain permanently,,
29414,St. George (Utah),Budgets,2008-,none,The budget is a plan for financial operations for a fiscal year. It documents the actual spending of a governmental entity and may be certified by a budget officer and filed with the state auditor.,Retain permanently,,
29415,Syracuse (Utah),Budgets,2010-,none,The budget is a plan for financial operations for a fiscal year. It documents the actual spending of a governmental entity and may be certified by a budget officer and filed with the state auditor.,Retain permanently,,
29423,Garfield County (Utah),Ordinances,2015-,none,"These ordinances are rules\, laws or statutes adopted by a local legislative body. Records include codified ordinances and indexes.",Retain permanently,,
29418,Washington City (Utah),Budgets,2015-,none,The budget is a plan for financial operations for a fiscal year. It documents the actual spending of a governmental entity and may be certified by a budget officer and filed with the state auditor.,,,
29417,Uintah (Utah),Budgets,2017-,none,The budget is a plan for financial operations for a fiscal year. It documents the actual spending of a governmental entity and may be certified by a budget officer and filed with the state auditor.,Retain permanently,,
29421,Carbon County (Utah),Ordinances,1953-,none,"These ordinances are rules\, laws or statutes adopted by a local legislative body. Records include codified ordinances and indexes.",Retain permanently,,
29424,Juab County (Utah),Ordinances,2007-,none,"These ordinances are rules\, laws or statutes adopted by a local legislative body. Records include codified ordinances and indexes.",Retain permanently,,
29425,Millard County (Utah),Ordinances,2015-,none,"These ordinances are rules\, laws or statutes adopted by a local legislative body. Records include codified ordinances and indexes.",Retain permanently,,
29426,Rich County (Utah). County Commission,Ordinances,1864-,Chronological by date of adoption.,"These ordinances are rules\, laws or statutes adopted by a local legislative body. Records include codified ordinances and indexes.",Retain permanently,Public,
29428,San Juan County (Utah),Ordinances,2011-,none,"These ordinances are rules\, laws or statutes adopted by a local legislative body. Records include codified ordinances and indexes.",Retain permanently,,
29429,Sanpete County (Utah),Ordinances,2001-,none,"These ordinances are rules\, laws or statutes adopted by a local legislative body. Records include codified ordinances and indexes.",Retain permanently,,
29427,Salt Lake County (Utah),Ordinances,2017-,none,"These ordinances are rules\, laws or statutes adopted by a local legislative body. Records include codified ordinances and indexes.",Retain permanently,,
29432,Utah County (Utah),Ordinances,1956-,none,"These ordinances are rules\, laws or statutes adopted by a local legislative body. Records include codified ordinances and indexes.",Retain permanently,,
29437,Beaver County (Utah). County Auditor,Budget,2017-,none,"These records are used to document the intended appropriation of funds. Information may include budget requests\, proposals\, and reports documenting the status of appropriations.",Retain until administrative need ends,,
29438,Box Elder County (Utah). County Auditor,Budget,2013-,none,"These records are used to document the intended appropriation of funds. Information may include budget requests\, proposals\, and reports documenting the status of appropriations.",Retain until administrative need ends,,
29439,Cache County (Utah). County Auditor,Budget,2005-,none,"These records are used to document the intended appropriation of funds. Information may include budget requests\, proposals\, and reports documenting the status of appropriations.",Retain until administrative need ends,,
29436,Piute County (Utah),Ordinances,1953-,none,"These ordinances are rules\, laws or statutes adopted by a local legislative body. Records include codified ordinances and indexes.",Retain permanently,,
29440,Carbon County (Utah). County Auditor,Budget,2005-,none,"These records are used to document the intended appropriation of funds. Information may include budget requests\, proposals\, and reports documenting the status of appropriations.",Retain until administrative need ends,,
29433,Washington County (Utah),Ordinances,2017-,none,"These ordinances are rules\, laws or statutes adopted by a local legislative body. Records include codified ordinances and indexes.",Retain permanently,,
29434,Wayne County (Utah),Ordinances,2011-,none,"These ordinances are rules\, laws or statutes adopted by a local legislative body. Records include codified ordinances and indexes.",Retain permanently,,
29435,Weber County (Utah),Ordinances,2017-,none,"These ordinances are rules\, laws or statutes adopted by a local legislative body. Records include codified ordinances and indexes.",Retain permanently,,
29448,Salt Lake County (Utah). County Auditor,Budget,2015-,none,"These records are used to document the intended appropriation of funds. Information may include budget requests\, proposals\, and reports documenting the status of appropriations.",Retain until administrative need ends,,
29441,Davis County (Utah). County Auditor,Budget,2009-,none,"These records are used to document the intended appropriation of funds. Information may include budget requests\, proposals\, and reports documenting the status of appropriations.",Retain until administrative need ends,,
29442,Duchesne County (Utah). County Auditor,Budget,2017-,none,"These records are used to document the intended appropriation of funds. Information may include budget requests\, proposals\, and reports documenting the status of appropriations.",Retain until administrative need ends,,
29445,Grand County (Utah),Budget,2007-,none,"These records are used to document the intended appropriation of funds. Information may include budget requests\, proposals\, and reports documenting the status of appropriations.",Retain until administrative need ends,,
29447,Millard County (Utah). County Auditor,Budget,2017-,none,"These records are used to document the intended appropriation of funds. Information may include budget requests\, proposals\, and reports documenting the status of appropriations.",Retain until administrative need ends,,
29446,Iron County (Utah). County Auditor,Budget,2017-,none,"These records are used to document the intended appropriation of funds. Information may include budget requests\, proposals\, and reports documenting the status of appropriations.",Retain until administrative need ends,,
29449,Sevier County (Utah),Budget,2016-,none,"These records are used to document the intended appropriation of funds. Information may include budget requests\, proposals\, and reports documenting the status of appropriations.",Retain until administrative need ends,,
29444,Garfield County (Utah). County Auditor,Budget,2014-,none,"These records are used to document the intended appropriation of funds. Information may include budget requests\, proposals\, and reports documenting the status of appropriations.",Retain until administrative need ends,,
29443,Emery County (Utah). County Auditor,Budget,2017-,none,"These records are used to document the intended appropriation of funds. Information may include budget requests\, proposals\, and reports documenting the status of appropriations.",Retain until administrative need ends,,
29457,Weber County (Utah). County Auditor,Budget,2016-,none,"These records are used to document the intended appropriation of funds. Information may include budget requests\, proposals\, and reports documenting the status of appropriations.",Retain until administrative need ends,,
29455,Washington County (Utah). County Auditor,Budget,2012-,none,"These records are used to document the intended appropriation of funds. Information may include budget requests\, proposals\, and reports documenting the status of appropriations.",Retain until administrative need ends,,
29452,Uintah County (Utah). County Auditor,Budget,2017-,none,"These records are used to document the intended appropriation of funds. Information may include budget requests\, proposals\, and reports documenting the status of appropriations.",Retain until administrative need ends,,
29456,Wayne County (Utah). County Auditor,Budget,2016-,none,"These records are used to document the intended appropriation of funds. Information may include budget requests\, proposals\, and reports documenting the status of appropriations.",Retain until administrative need ends,,
29453,Utah County (Utah). County Auditor,Budget,2007-,none,"These records are used to document the intended appropriation of funds. Information may include budget requests\, proposals\, and reports documenting the status of appropriations.",Retain until administrative need ends,,
29454,Wasatch County (Utah). County Auditor,Budget,2011-,none,"These records are used to document the intended appropriation of funds. Information may include budget requests\, proposals\, and reports documenting the status of appropriations.",Retain until administrative need ends,,
29461,Canyons School District (Utah),School board minutes,2009-,none,"Approved minutes of an open meeting are the official record of the meeting of a public body. Contained in or with the minutes shall be the substance of all matters proposed\, discussed or decided and votes taken (Utah Code 52-4-203(2014)). This includes the agenda\, notices\, and any public materials distributed at the meeting.",Retain permanently,,
29450,Summit County (Utah),Budget,2015-,none,"These records are used to document the intended appropriation of funds. Information may include budget requests\, proposals\, and reports documenting the status of appropriations.",Retain until administrative need ends,,
29468,Nebo School District (Utah),School board minutes,2008-,none,"Approved minutes of an open meeting are the official record of the meeting of a public body. Contained in or with the minutes shall be the substance of all matters proposed\, discussed or decided and votes taken (Utah Code 52-4-203(2014)). This includes the agenda\, notices\, and any public materials distributed at the meeting.",Retain permanently,,
29466,Millard County School District (Utah),School board minutes,2015-,none,"Approved minutes of an open meeting are the official record of the meeting of a public body. Contained in or with the minutes shall be the substance of all matters proposed\, discussed or decided and votes taken (Utah Code 52-4-203(2014)). This includes the agenda\, notices\, and any public materials distributed at the meeting.",Retain permanently,,
29469,North Sanpete County School District (Utah),School board minutes,2017-,none,"Approved minutes of an open meeting are the official record of the meeting of a public body. Contained in or with the minutes shall be the substance of all matters proposed\, discussed or decided and votes taken (Utah Code 52-4-203(2014)). This includes the agenda\, notices\, and any public materials distributed at the meeting.",Retain permanently,,
29465,Juab County School District (Utah),School board minutes,2013-,none,"Approved minutes of an open meeting are the official record of the meeting of a public body. Contained in or with the minutes shall be the substance of all matters proposed\, discussed or decided and votes taken (Utah Code 52-4-203(2014)). This includes the agenda\, notices\, and any public materials distributed at the meeting.",Retain permanently,,
29464,Jordan School District (Utah),School board minutes,2017-,none,"Approved minutes of an open meeting are the official record of the meeting of a public body. Contained in or with the minutes shall be the substance of all matters proposed\, discussed or decided and votes taken (Utah Code 52-4-203(2014)). This includes the agenda\, notices\, and any public materials distributed at the meeting.",Retain permanently,,
29463,Granite School District (Utah),School board minutes,2013-,none,"Approved minutes of an open meeting are the official record of the meeting of a public body. Contained in or with the minutes shall be the substance of all matters proposed\, discussed or decided and votes taken (Utah Code 52-4-203(2014)). This includes the agenda\, notices\, and any public materials distributed at the meeting.",Retain permanently,,
29462,Davis School District (Utah),School board minutes,2013-,none,"Approved minutes of an open meeting are the official record of the meeting of a public body. Contained in or with the minutes shall be the substance of all matters proposed\, discussed or decided and votes taken (Utah Code 52-4-203(2014)). This includes the agenda\, notices\, and any public materials distributed at the meeting.",Retain permanently,,
29475,Provo City School District (Utah),School board minutes,2013-,none,"Approved minutes of an open meeting are the official record of the meeting of a public body. Contained in or with the minutes shall be the substance of all matters proposed\, discussed or decided and votes taken (Utah Code 52-4-203(2014)). This includes the agenda\, notices\, and any public materials distributed at the meeting.",Retain permanently,,
29481,Weber School District (Utah),School board minutes,2017-,none,"Approved minutes of an open meeting are the official record of the meeting of a public body. Contained in or with the minutes shall be the substance of all matters proposed\, discussed or decided and votes taken (Utah Code 52-4-203(2014)). This includes the agenda\, notices\, and any public materials distributed at the meeting.",Retain permanently,,
29479,Tooele County School District (Utah),School board minutes,2016-,none,"Approved minutes of an open meeting are the official record of the meeting of a public body. Contained in or with the minutes shall be the substance of all matters proposed\, discussed or decided and votes taken (Utah Code 52-4-203(2014)). This includes the agenda\, notices\, and any public materials distributed at the meeting.",Retain permanently,,
29474,Park City School District (Utah),School board minutes,2017-,none,"Approved minutes of an open meeting are the official record of the meeting of a public body. Contained in or with the minutes shall be the substance of all matters proposed\, discussed or decided and votes taken (Utah Code 52-4-203(2014)). This includes the agenda\, notices\, and any public materials distributed at the meeting.",Retain permanently,,
29480,Wasatch County School District (Utah),School board minutes,2013-,none,"Approved minutes of an open meeting are the official record of the meeting of a public body. Contained in or with the minutes shall be the substance of all matters proposed\, discussed or decided and votes taken (Utah Code 52-4-203(2014)). This includes the agenda\, notices\, and any public materials distributed at the meeting.",Retain permanently,,
29476,South Sanpete County School District (Utah),School board minutes,2014-,none,"Approved minutes of an open meeting are the official record of the meeting of a public body. Contained in or with the minutes shall be the substance of all matters proposed\, discussed or decided and votes taken (Utah Code 52-4-203(2014)). This includes the agenda\, notices\, and any public materials distributed at the meeting.",Retain permanently,,
29478,Tintic School District (Utah),School board minutes,2017-,none,"Approved minutes of an open meeting are the official record of the meeting of a public body. Contained in or with the minutes shall be the substance of all matters proposed\, discussed or decided and votes taken (Utah Code 52-4-203(2014)). This includes the agenda\, notices\, and any public materials distributed at the meeting.",Retain permanently,,
29472,North Summit School District (Utah),School board minutes,2015-,none,"Approved minutes of an open meeting are the official record of the meeting of a public body. Contained in or with the minutes shall be the substance of all matters proposed\, discussed or decided and votes taken (Utah Code 52-4-203(2014)). This includes the agenda\, notices\, and any public materials distributed at the meeting.",Retain permanently,,
29497,Alpine School District (Utah),School budget and finance,2017-,none,"The tentative budget is prepared by the superintendent and filed with the school board prior to June 1. ""Prior to June 22 of each year\, each local school board shall adopt a budget and make appropriations for the next fiscal year"" (Utah Code 53A-19-102 (1995). According to Utah Code 53A-19-101(1995)\, ""the budget and its supporting documents are required to include: the revenues and expenditures of the current fiscal year\, estimate of revenues for the succeeding fiscal based upon the lowest tax levy that will raise the required revenue\, using the current year's taxable value as the basis for this calculation; and a detailed estimate of the essential expenditures for the purposes for the succeeding fiscal year."" The school board is required to file a copy of the adopted budget with the state auditor and the State Board of Education.",Retain until administrative need ends,,
29503,Duchesne County School District (Utah),Budget and finance,2016-,Chronological.,"The tentative budget is prepared by the superintendent and filed with the school board prior to June 1. ""Prior to June 22 of each year\, each local school board shall adopt a budget and make appropriations for the next fiscal year"" (Utah Code 53A-19-102 (1995). According to Utah Code 53A-19-101(1995)\, ""the budget and its supporting documents are required to include: the revenues and expenditures of the current fiscal year\, estimate of revenues for the succeeding fiscal based upon the lowest tax levy that will raise the required revenue\, using the current year's taxable value as the basis for this calculation; and a detailed estimate of the essential expenditures for the purposes for the succeeding fiscal year."" The school board is required to file a copy of the adopted budget with the state auditor and the State Board of Education.",Retain for 10 year(s),,
29498,Beaver County School District (Utah),Budget and finance,2009-,chronological,"The tentative budget is prepared by the superintendent and filed with the school board prior to June 1. ""Prior to June 22 of each year\, each local school board shall adopt a budget and make appropriations for the next fiscal year"" (Utah Code 53A-19-102 (1995). According to Utah Code 53A-19-101(1995)\, ""the budget and its supporting documents are required to include: the revenues and expenditures of the current fiscal year\, estimate of revenues for the succeeding fiscal based upon the lowest tax levy that will raise the required revenue\, using the current year's taxable value as the basis for this calculation; and a detailed estimate of the essential expenditures for the purposes for the succeeding fiscal year."" The school board is required to file a copy of the adopted budget with the state auditor and the State Board of Education.",Retain until administrative need ends,,
29500,Canyons School District (Utah),Budget and finance,2009-,chronological,"The tentative budget is prepared by the superintendent and filed with the school board prior to June 1. ""Prior to June 22 of each year\, each local school board shall adopt a budget and make appropriations for the next fiscal year"" (Utah Code 53A-19-102 (1995). According to Utah Code 53A-19-101(1995)\, ""the budget and its supporting documents are required to include: the revenues and expenditures of the current fiscal year\, estimate of revenues for the succeeding fiscal based upon the lowest tax levy that will raise the required revenue\, using the current year's taxable value as the basis for this calculation; and a detailed estimate of the essential expenditures for the purposes for the succeeding fiscal year."" The school board is required to file a copy of the adopted budget with the state auditor and the State Board of Education.",Retain until administrative need ends,,
29502,Davis School District (Utah),Budget and finance,2007-,chronological,"The tentative budget is prepared by the superintendent and filed with the school board prior to June 1. ""Prior to June 22 of each year\, each local school board shall adopt a budget and make appropriations for the next fiscal year"" (Utah Code 53A-19-102 (1995). According to Utah Code 53A-19-101(1995)\, ""the budget and its supporting documents are required to include: the revenues and expenditures of the current fiscal year\, estimate of revenues for the succeeding fiscal based upon the lowest tax levy that will raise the required revenue\, using the current year's taxable value as the basis for this calculation; and a detailed estimate of the essential expenditures for the purposes for the succeeding fiscal year."" The school board is required to file a copy of the adopted budget with the state auditor and the State Board of Education.",Retain for 10 year(s),,
29499,Cache County School District (Utah),Budget and finance,2011-,chronological,"The tentative budget is prepared by the superintendent and filed with the school board prior to June 1. ""Prior to June 22 of each year\, each local school board shall adopt a budget and make appropriations for the next fiscal year"" (Utah Code 53A-19-102 (1995). According to Utah Code 53A-19-101(1995)\, ""the budget and its supporting documents are required to include: the revenues and expenditures of the current fiscal year\, estimate of revenues for the succeeding fiscal based upon the lowest tax levy that will raise the required revenue\, using the current year's taxable value as the basis for this calculation; and a detailed estimate of the essential expenditures for the purposes for the succeeding fiscal year."" The school board is required to file a copy of the adopted budget with the state auditor and the State Board of Education.",Retain until administrative need ends,,
29507,Granite School District (Utah),Budget and finance,2017-,chronological,"The tentative budget is prepared by the superintendent and filed with the school board prior to June 1. ""Prior to June 22 of each year\, each local school board shall adopt a budget and make appropriations for the next fiscal year"" (Utah Code 53A-19-102 (1995). According to Utah Code 53A-19-101(1995)\, ""the budget and its supporting documents are required to include: the revenues and expenditures of the current fiscal year\, estimate of revenues for the succeeding fiscal based upon the lowest tax levy that will raise the required revenue\, using the current year's taxable value as the basis for this calculation; and a detailed estimate of the essential expenditures for the purposes for the succeeding fiscal year."" The school board is required to file a copy of the adopted budget with the state auditor and the State Board of Education.",Retain for 10 year(s),,
29504,Emery County School District (Utah),Budget and finance,2017-,chronological,"The tentative budget is prepared by the superintendent and filed with the school board prior to June 1. ""Prior to June 22 of each year\, each local school board shall adopt a budget and make appropriations for the next fiscal year"" (Utah Code 53A-19-102 (1995). According to Utah Code 53A-19-101(1995)\, ""the budget and its supporting documents are required to include: the revenues and expenditures of the current fiscal year\, estimate of revenues for the succeeding fiscal based upon the lowest tax levy that will raise the required revenue\, using the current year's taxable value as the basis for this calculation; and a detailed estimate of the essential expenditures for the purposes for the succeeding fiscal year."" The school board is required to file a copy of the adopted budget with the state auditor and the State Board of Education.",Retain until administrative need ends,,
29506,Grand County School District (Utah),Budget and finance,2011-,chronological,"The tentative budget is prepared by the superintendent and filed with the school board prior to June 1. ""Prior to June 22 of each year\, each local school board shall adopt a budget and make appropriations for the next fiscal year"" (Utah Code 53A-19-102 (1995). According to Utah Code 53A-19-101(1995)\, ""the budget and its supporting documents are required to include: the revenues and expenditures of the current fiscal year\, estimate of revenues for the succeeding fiscal based upon the lowest tax levy that will raise the required revenue\, using the current year's taxable value as the basis for this calculation; and a detailed estimate of the essential expenditures for the purposes for the succeeding fiscal year."" The school board is required to file a copy of the adopted budget with the state auditor and the State Board of Education.",Retain for 10 year(s),,
29511,Logan School District (Utah),Budget and finance,2014-,chronological,"The tentative budget is prepared by the superintendent and filed with the school board prior to June 1. ""Prior to June 22 of each year\, each local school board shall adopt a budget and make appropriations for the next fiscal year"" (Utah Code 53A-19-102 (1995). According to Utah Code 53A-19-101(1995)\, ""the budget and its supporting documents are required to include: the revenues and expenditures of the current fiscal year\, estimate of revenues for the succeeding fiscal based upon the lowest tax levy that will raise the required revenue\, using the current year's taxable value as the basis for this calculation; and a detailed estimate of the essential expenditures for the purposes for the succeeding fiscal year."" The school board is required to file a copy of the adopted budget with the state auditor and the State Board of Education.",Retain until administrative need ends,,
29505,Garfield County School District (Utah),Budget and finance,2010-,chronological,"The tentative budget is prepared by the superintendent and filed with the school board prior to June 1. ""Prior to June 22 of each year\, each local school board shall adopt a budget and make appropriations for the next fiscal year"" (Utah Code 53A-19-102 (1995). According to Utah Code 53A-19-101(1995)\, ""the budget and its supporting documents are required to include: the revenues and expenditures of the current fiscal year\, estimate of revenues for the succeeding fiscal based upon the lowest tax levy that will raise the required revenue\, using the current year's taxable value as the basis for this calculation; and a detailed estimate of the essential expenditures for the purposes for the succeeding fiscal year."" The school board is required to file a copy of the adopted budget with the state auditor and the State Board of Education.",Retain for 10 year(s),,
29510,Kane County School District (Utah),Budget and finance,2017-,chronological,"The tentative budget is prepared by the superintendent and filed with the school board prior to June 1. ""Prior to June 22 of each year\, each local school board shall adopt a budget and make appropriations for the next fiscal year"" (Utah Code 53A-19-102 (1995). According to Utah Code 53A-19-101(1995)\, ""the budget and its supporting documents are required to include: the revenues and expenditures of the current fiscal year\, estimate of revenues for the succeeding fiscal based upon the lowest tax levy that will raise the required revenue\, using the current year's taxable value as the basis for this calculation; and a detailed estimate of the essential expenditures for the purposes for the succeeding fiscal year."" The school board is required to file a copy of the adopted budget with the state auditor and the State Board of Education.",Retain for 10 year(s),,
29509,Juab County School District (Utah),Budget and finance,2017-,chronological,"The tentative budget is prepared by the superintendent and filed with the school board prior to June 1. ""Prior to June 22 of each year\, each local school board shall adopt a budget and make appropriations for the next fiscal year"" (Utah Code 53A-19-102 (1995). According to Utah Code 53A-19-101(1995)\, ""the budget and its supporting documents are required to include: the revenues and expenditures of the current fiscal year\, estimate of revenues for the succeeding fiscal based upon the lowest tax levy that will raise the required revenue\, using the current year's taxable value as the basis for this calculation; and a detailed estimate of the essential expenditures for the purposes for the succeeding fiscal year."" The school board is required to file a copy of the adopted budget with the state auditor and the State Board of Education.",Retain for 10 year(s),,
29508,Jordan School District (Utah),Budget and finance,2015-,chronological,"The tentative budget is prepared by the superintendent and filed with the school board prior to June 1. ""Prior to June 22 of each year\, each local school board shall adopt a budget and make appropriations for the next fiscal year"" (Utah Code 53A-19-102 (1995). According to Utah Code 53A-19-101(1995)\, ""the budget and its supporting documents are required to include: the revenues and expenditures of the current fiscal year\, estimate of revenues for the succeeding fiscal based upon the lowest tax levy that will raise the required revenue\, using the current year's taxable value as the basis for this calculation; and a detailed estimate of the essential expenditures for the purposes for the succeeding fiscal year."" The school board is required to file a copy of the adopted budget with the state auditor and the State Board of Education.",Retain for 10 year(s),,
29514,Murray City School District (Utah),Budget and finance,2013-,chronological,"The tentative budget is prepared by the superintendent and filed with the school board prior to June 1. ""Prior to June 22 of each year\, each local school board shall adopt a budget and make appropriations for the next fiscal year"" (Utah Code 53A-19-102 (1995). According to Utah Code 53A-19-101(1995)\, ""the budget and its supporting documents are required to include: the revenues and expenditures of the current fiscal year\, estimate of revenues for the succeeding fiscal based upon the lowest tax levy that will raise the required revenue\, using the current year's taxable value as the basis for this calculation; and a detailed estimate of the essential expenditures for the purposes for the succeeding fiscal year."" The school board is required to file a copy of the adopted budget with the state auditor and the State Board of Education.",Retain for 10 year(s),,
29515,Nebo School District (Utah),Budget and finance,2012-,chronological,"The tentative budget is prepared by the superintendent and filed with the school board prior to June 1. ""Prior to June 22 of each year\, each local school board shall adopt a budget and make appropriations for the next fiscal year"" (Utah Code 53A-19-102 (1995). According to Utah Code 53A-19-101(1995)\, ""the budget and its supporting documents are required to include: the revenues and expenditures of the current fiscal year\, estimate of revenues for the succeeding fiscal based upon the lowest tax levy that will raise the required revenue\, using the current year's taxable value as the basis for this calculation; and a detailed estimate of the essential expenditures for the purposes for the succeeding fiscal year."" The school board is required to file a copy of the adopted budget with the state auditor and the State Board of Education.",Retain for 10 year(s),,
29517,Park City School District (Utah),Budget and finance,2010-,chronological,"The tentative budget is prepared by the superintendent and filed with the school board prior to June 1. ""Prior to June 22 of each year\, each local school board shall adopt a budget and make appropriations for the next fiscal year"" (Utah Code 53A-19-102 (1995). According to Utah Code 53A-19-101(1995)\, ""the budget and its supporting documents are required to include: the revenues and expenditures of the current fiscal year\, estimate of revenues for the succeeding fiscal based upon the lowest tax levy that will raise the required revenue\, using the current year's taxable value as the basis for this calculation; and a detailed estimate of the essential expenditures for the purposes for the succeeding fiscal year."" The school board is required to file a copy of the adopted budget with the state auditor and the State Board of Education.",Retain for 10 year(s),,
29513,Morgan County School District (Utah),Budget and Finance,2014-,chronological,"The tentative budget is prepared by the superintendent and filed with the school board prior to June 1. ""Prior to June 22 of each year\, each local school board shall adopt a budget and make appropriations for the next fiscal year"" (Utah Code 53A-19-102 (1995). According to Utah Code 53A-19-101(1995)\, ""the budget and its supporting documents are required to include: the revenues and expenditures of the current fiscal year\, estimate of revenues for the succeeding fiscal based upon the lowest tax levy that will raise the required revenue\, using the current year's taxable value as the basis for this calculation; and a detailed estimate of the essential expenditures for the purposes for the succeeding fiscal year."" The school board is required to file a copy of the adopted budget with the state auditor and the State Board of Education.",Retain for 10 year(s),,
29516,North Sanpete County School District (Utah),Budget and finance,2017-,chronological,"The tentative budget is prepared by the superintendent and filed with the school board prior to June 1. ""Prior to June 22 of each year\, each local school board shall adopt a budget and make appropriations for the next fiscal year"" (Utah Code 53A-19-102 (1995). According to Utah Code 53A-19-101(1995)\, ""the budget and its supporting documents are required to include: the revenues and expenditures of the current fiscal year\, estimate of revenues for the succeeding fiscal based upon the lowest tax levy that will raise the required revenue\, using the current year's taxable value as the basis for this calculation; and a detailed estimate of the essential expenditures for the purposes for the succeeding fiscal year."" The school board is required to file a copy of the adopted budget with the state auditor and the State Board of Education.",Retain for 10 year(s),,
29519,Rich County School District (Utah),Budget and finance,2017-,chronological,"The tentative budget is prepared by the superintendent and filed with the school board prior to June 1. ""Prior to June 22 of each year\, each local school board shall adopt a budget and make appropriations for the next fiscal year"" (Utah Code 53A-19-102 (1995). According to Utah Code 53A-19-101(1995)\, ""the budget and its supporting documents are required to include: the revenues and expenditures of the current fiscal year\, estimate of revenues for the succeeding fiscal based upon the lowest tax levy that will raise the required revenue\, using the current year's taxable value as the basis for this calculation; and a detailed estimate of the essential expenditures for the purposes for the succeeding fiscal year."" The school board is required to file a copy of the adopted budget with the state auditor and the State Board of Education.",Retain for 10 year(s),,
29512,Millard County School District (Utah),Budget and finance,2015-,chronological,"The tentative budget is prepared by the superintendent and filed with the school board prior to June 1. ""Prior to June 22 of each year\, each local school board shall adopt a budget and make appropriations for the next fiscal year"" (Utah Code 53A-19-102 (1995). According to Utah Code 53A-19-101(1995)\, ""the budget and its supporting documents are required to include: the revenues and expenditures of the current fiscal year\, estimate of revenues for the succeeding fiscal based upon the lowest tax levy that will raise the required revenue\, using the current year's taxable value as the basis for this calculation; and a detailed estimate of the essential expenditures for the purposes for the succeeding fiscal year."" The school board is required to file a copy of the adopted budget with the state auditor and the State Board of Education.",Retain for 10 year(s),,
29518,Piute County School District (Utah),Budget and finance,2010-,chronological,"The tentative budget is prepared by the superintendent and filed with the school board prior to June 1. ""Prior to June 22 of each year\, each local school board shall adopt a budget and make appropriations for the next fiscal year"" (Utah Code 53A-19-102 (1995). According to Utah Code 53A-19-101(1995)\, ""the budget and its supporting documents are required to include: the revenues and expenditures of the current fiscal year\, estimate of revenues for the succeeding fiscal based upon the lowest tax levy that will raise the required revenue\, using the current year's taxable value as the basis for this calculation; and a detailed estimate of the essential expenditures for the purposes for the succeeding fiscal year."" The school board is required to file a copy of the adopted budget with the state auditor and the State Board of Education.",Retain for 10 year(s),,
29520,Salt Lake City School District (Utah),Budget and finance,2010-2023.,chronological,"The tentative budget is prepared by the superintendent and filed with the school board prior to June 1. ""Prior to June 22 of each year\, each local school board shall adopt a budget and make appropriations for the next fiscal year"" (Utah Code 53A-19-102 (1995). According to Utah Code 53A-19-101(1995)\, ""the budget and its supporting documents are required to include: the revenues and expenditures of the current fiscal year\, estimate of revenues for the succeeding fiscal based upon the lowest tax levy that will raise the required revenue\, using the current year's taxable value as the basis for this calculation; and a detailed estimate of the essential expenditures for the purposes for the succeeding fiscal year."" The school board is required to file a copy of the adopted budget with the state auditor and the State Board of Education.",Retain for 10 year(s),,
29522,Sevier County School District (Utah),Budget and finance,2010-,chronological,"The tentative budget is prepared by the superintendent and filed with the school board prior to June 1. ""Prior to June 22 of each year\, each local school board shall adopt a budget and make appropriations for the next fiscal year"" (Utah Code 53A-19-102 (1995). According to Utah Code 53A-19-101(1995)\, ""the budget and its supporting documents are required to include: the revenues and expenditures of the current fiscal year\, estimate of revenues for the succeeding fiscal based upon the lowest tax levy that will raise the required revenue\, using the current year's taxable value as the basis for this calculation; and a detailed estimate of the essential expenditures for the purposes for the succeeding fiscal year."" The school board is required to file a copy of the adopted budget with the state auditor and the State Board of Education.",Retain for 10 year(s),,
29524,Uintah County School District (Utah),Budget and finance,2013-,chronological,"The tentative budget is prepared by the superintendent and filed with the school board prior to June 1. ""Prior to June 22 of each year\, each local school board shall adopt a budget and make appropriations for the next fiscal year"" (Utah Code 53A-19-102 (1995). According to Utah Code 53A-19-101(1995)\, ""the budget and its supporting documents are required to include: the revenues and expenditures of the current fiscal year\, estimate of revenues for the succeeding fiscal based upon the lowest tax levy that will raise the required revenue\, using the current year's taxable value as the basis for this calculation; and a detailed estimate of the essential expenditures for the purposes for the succeeding fiscal year."" The school board is required to file a copy of the adopted budget with the state auditor and the State Board of Education.",Retain for 10 year(s),,
29527,Cache County School District (Utah),Policies and procedures,2016-,none,"These files contain records related to the issuance of policies and procedures and document their formulation. Includes narrative or statistical reports and studies regarding district or office operations\, and related correspondence.",Retain until administrative need ends,,
29528,Canyons School District (Utah),Policies and procedures,2015-,none,"These files contain records related to the issuance of policies and procedures and document their formulation. Includes narrative or statistical reports and studies regarding district or office operations\, and related correspondence.",Retain until administrative need ends,,
29525,Wasatch County School District (Utah),Budget and finance,2009-,chronological,"The tentative budget is prepared by the superintendent and filed with the school board prior to June 1. ""Prior to June 22 of each year\, each local school board shall adopt a budget and make appropriations for the next fiscal year"" (Utah Code 53A-19-102 (1995). According to Utah Code 53A-19-101(1995)\, ""the budget and its supporting documents are required to include: the revenues and expenditures of the current fiscal year\, estimate of revenues for the succeeding fiscal based upon the lowest tax levy that will raise the required revenue\, using the current year's taxable value as the basis for this calculation; and a detailed estimate of the essential expenditures for the purposes for the succeeding fiscal year."" The school board is required to file a copy of the adopted budget with the state auditor and the State Board of Education.",Retain for 10 year(s),,
29521,San Juan County School District (Utah),Budget and finance,2016-,chronological,"The tentative budget is prepared by the superintendent and filed with the school board prior to June 1. ""Prior to June 22 of each year\, each local school board shall adopt a budget and make appropriations for the next fiscal year"" (Utah Code 53A-19-102 (1995). According to Utah Code 53A-19-101(1995)\, ""the budget and its supporting documents are required to include: the revenues and expenditures of the current fiscal year\, estimate of revenues for the succeeding fiscal based upon the lowest tax levy that will raise the required revenue\, using the current year's taxable value as the basis for this calculation; and a detailed estimate of the essential expenditures for the purposes for the succeeding fiscal year."" The school board is required to file a copy of the adopted budget with the state auditor and the State Board of Education.",Retain for 10 year(s),,
29523,South Sanpete County School District (Utah),Budget and finance,2005-,chronological,"The tentative budget is prepared by the superintendent and filed with the school board prior to June 1. ""Prior to June 22 of each year\, each local school board shall adopt a budget and make appropriations for the next fiscal year"" (Utah Code 53A-19-102 (1995). According to Utah Code 53A-19-101(1995)\, ""the budget and its supporting documents are required to include: the revenues and expenditures of the current fiscal year\, estimate of revenues for the succeeding fiscal based upon the lowest tax levy that will raise the required revenue\, using the current year's taxable value as the basis for this calculation; and a detailed estimate of the essential expenditures for the purposes for the succeeding fiscal year."" The school board is required to file a copy of the adopted budget with the state auditor and the State Board of Education.",Retain for 10 year(s),,
29526,Beaver County School District (Utah),Policies and procedures,2006-,none,"These files contain records related to the issuance of policies and procedures and document their formulation. Includes narrative or statistical reports and studies regarding district or office operations\, and related correspondence.",Retain until administrative need ends,,
29534,Granite School District (Utah),Policy and procedure,2017-,none,"These files contain records related to the issuance of policies and procedures and document their formulation. Includes narrative or statistical reports and studies regarding district or office operations\, and related correspondence.",Retain until administrative need ends,,
29530,Davis School District (Utah),Policies and procedures,2016-,none,"These files contain records related to the issuance of policies and procedures and document their formulation. Includes narrative or statistical reports and studies regarding district or office operations\, and related correspondence.",,,
29535,Iron County School District (Utah),Policy and procedure,2014-,none,"These files contain records related to the issuance of policies and procedures and document their formulation. Includes narrative or statistical reports and studies regarding district or office operations\, and related correspondence.",Retain until administrative need ends,,
29529,Carbon County School District (Utah),Policies and procedures,2017-,none,"These files contain records related to the issuance of policies and procedures and document their formulation. Includes narrative or statistical reports and studies regarding district or office operations\, and related correspondence.",Retain until administrative need ends,,
29533,Garfield County School District (Utah),Policy and procedure,2017-,none,"These files contain records related to the issuance of policies and procedures and document their formulation. Includes narrative or statistical reports and studies regarding district or office operations\, and related correspondence.",Retain until administrative need ends,,
29537,Kane County School District (Utah),Policy and procedure,2017-,none,"These files contain records related to the issuance of policies and procedures and document their formulation. Includes narrative or statistical reports and studies regarding district or office operations\, and related correspondence.",Retain until administrative need ends,,
29536,Juab County School District (Utah),Policy and procedure,2014-,none,"These files contain records related to the issuance of policies and procedures and document their formulation. Includes narrative or statistical reports and studies regarding district or office operations\, and related correspondence.",Retain until administrative need ends,,
29532,Emery County School District (Utah),Policy and procedure,1988-,none,"These files contain records related to the issuance of policies and procedures and document their formulation. Includes narrative or statistical reports and studies regarding district or office operations\, and related correspondence.",Retain for 10 year(s),,
29541,Murray City School District (Utah),Policy and procedure,1988-,none,"These files contain records related to the issuance of policies and procedures and document their formulation. Includes narrative or statistical reports and studies regarding district or office operations\, and related correspondence.",Retain until administrative need ends,,
29545,Provo City School District (Utah),Policy and procedure,2013-,none,"These files contain records related to the issuance of policies and procedures and document their formulation. Includes narrative or statistical reports and studies regarding district or office operations\, and related correspondence.",Retain until administrative need ends,,
29542,Nebo School District (Utah),Policy and procedure,2002-,none,"These files contain records related to the issuance of policies and procedures and document their formulation. Includes narrative or statistical reports and studies regarding district or office operations\, and related correspondence.",Retain until administrative need ends,,
29544,Park City School District (Utah),Policy and procedure,1991-,none,"These files contain records related to the issuance of policies and procedures and document their formulation. Includes narrative or statistical reports and studies regarding district or office operations\, and related correspondence.",Retain until administrative need ends,,
29538,Logan School District (Utah),Policy and procedure,1991-,none,"These files contain records related to the issuance of policies and procedures and document their formulation. Includes narrative or statistical reports and studies regarding district or office operations\, and related correspondence.",Retain until administrative need ends,,
29540,Morgan County School District (Utah),Policy and procedure,2016-,none,"These files contain records related to the issuance of policies and procedures and document their formulation. Includes narrative or statistical reports and studies regarding district or office operations\, and related correspondence.",Retain for 10 year(s),,
29546,Rich County School District (Utah),Policy and procedure,1977-,none,"These files contain records related to the issuance of policies and procedures and document their formulation. Includes narrative or statistical reports and studies regarding district or office operations\, and related correspondence.",Retain until administrative need ends,,
29539,Millard County School District (Utah),Policy and procedure,2010-,none,"These files contain records related to the issuance of policies and procedures and document their formulation. Includes narrative or statistical reports and studies regarding district or office operations\, and related correspondence.",Retain until administrative need ends,,
29543,North Sanpete County School District (Utah),Policy and procedures,2001-,none,"These files contain records related to the issuance of policies and procedures and document their formulation. Includes narrative or statistical reports and studies regarding district or office operations\, and related correspondence.",Retain until administrative need ends,,
29553,Washington County School District (Utah),Policy and procedure,2004-,none,"These files contain records related to the issuance of policies and procedures and document their formulation. Includes narrative or statistical reports and studies regarding district or office operations\, and related correspondence.",Retain until administrative need ends,,
29548,Sevier County School District (Utah),Policy and procedures,2017-,none,"These files contain records related to the issuance of policies and procedures and document their formulation. Includes narrative or statistical reports and studies regarding district or office operations\, and related correspondence.",Retain until administrative need ends,,
29550,South Summit School District (Utah),Policy and procedure,2010-,none,"These files contain records related to the issuance of policies and procedures and document their formulation. Includes narrative or statistical reports and studies regarding district or office operations\, and related correspondence.",Retain until administrative need ends,,
29551,Uintah County School District (Utah),Policy and procedures,1998-,none,"These files contain records related to the issuance of policies and procedures and document their formulation. Includes narrative or statistical reports and studies regarding district or office operations\, and related correspondence.",Retain until administrative need ends,,
29552,Wasatch County School District (Utah),Policy and procedure,2012-,none,"These files contain records related to the issuance of policies and procedures and document their formulation. Includes narrative or statistical reports and studies regarding district or office operations\, and related correspondence.",Retain until administrative need ends,,
29554,Wayne County School District (Utah),Policy and procedure,2011-,none,"These files contain records related to the issuance of policies and procedures and document their formulation. Includes narrative or statistical reports and studies regarding district or office operations\, and related correspondence.",Retain until administrative need ends,,
29549,South Sanpete County School District (Utah),Policy and procedure,1988-,none,"These files contain records related to the issuance of policies and procedures and document their formulation. Includes narrative or statistical reports and studies regarding district or office operations\, and related correspondence.",Retain until administrative need ends,,
29547,Salt Lake City School District (Utah),Policy and procedure,2016-2023.,none,"These files contain records related to the issuance of policies and procedures and document their formulation. Includes narrative or statistical reports and studies regarding district or office operations\, and related correspondence.",Retain until administrative need ends,,
29601,Department of Health,Budget,2016-,chronological,"These records are used to document the intended appropriation of funds. Information may include budget requests\, proposals\, and reports documenting the status of appropriations.",,,
29607,Department of Environmental Quality,Annual Report,2016-,chronological,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101(7)(2017) and 9-7-208(4)(2006).",Permanent. Retain until administrative need ends,,
29603,Department of Transportation,Budget,2010-,chronological,"These records are used to document the intended appropriation of funds. Information may include budget requests\, proposals\, and reports documenting the status of appropriations.",Permanent. Retain until administrative need ends,,
29555,Daggett County School District (Utah),Budget and finance,2017-,none,"The tentative budget is prepared by the superintendent and filed with the school board prior to June 1. ""Prior to June 22 of each year\, each local school board shall adopt a budget and make appropriations for the next fiscal year"" (Utah Code 53A-19-102 (1995). According to Utah Code 53A-19-101(1995)\, ""the budget and its supporting documents are required to include: the revenues and expenditures of the current fiscal year\, estimate of revenues for the succeeding fiscal based upon the lowest tax levy that will raise the required revenue\, using the current year's taxable value as the basis for this calculation; and a detailed estimate of the essential expenditures for the purposes for the succeeding fiscal year."" The school board is required to file a copy of the adopted budget with the state auditor and the State Board of Education.",Retain until administrative need ends,,
29556,Duchesne County School District (Utah),Policies and procedures,2016-,none,"These files contain records related to the issuance of policies and procedures and document their formulation. Includes narrative or statistical reports and studies regarding district or office operations\, and related correspondence.",Retain until administrative need ends,,
29608,Department of Public Safety,Annual Report,2016-,chronological,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101(7)(2017) and 9-7-208(4)(2006).",Retain permanently,,
29602,Department of Natural Resources,Budget,2017-,chronological,"These records are used to document the intended appropriation of funds. Information may include budget requests\, proposals\, and reports documenting the status of appropriations.",,,
29613,Department of Government Operations. Division of Technology Services,Annual reports,2015-,Chronological.,"These are official reports summarizing activities and accomplishments of a governmental entity or program which are produced and distributed. They may include statistics\, narrative reports\, graphics\, and diagrams.",Retain permanently,Public,
29617,Department of Environmental Quality,Administrative rule records,2012-,chronological,"Information an agency relies upon when making a rule under Utah Code 63-45a-1 et seq. (2004)\, including copies of the proposed rule\, change in the proposed rule\, and the rule analysis",Permanent. Retain until administrative need ends,,
29612,Alcoholic Beverage Services Commission,Annual report,1997-,chronological,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101(7)(2017) and 9-7-208(4)(2006). The records in this records series do not\, to the best of our knowledge\, include personal identifiable information.",Retain permanently,,
29609,Board of Education,Annual Report,2003-,chronological,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101(7)(2017) and 9-7-208(4)(2006).",Retain permanently,,
29610,Department of Workforce Services,Annual Report,2011-2020.,Chronological.,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101(7)(2017) and 9-7-208(4)(2006).",Retain permanently,,
29611,Labor Commission,Annual Report,2008-,chronological,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101(7)(2017) and 9-7-208(4)(2006).",Retain permanently,,
29618,Department of Government Operations,Administrative rule records,1993-,Chronological.,"Information an agency relies upon when making a rule under the Utah Administrative Rulemaking Act\, Title 63G\, Chapter 3\, including copies of ""(a) the proposed rule\, change in the proposed rule\, and the rule analysis form; (b) the public comment received and recorded by the agency during the public comment period; (c) the agency's response to the public comment; (d) the agency's analysis of the public comment; and (e) the agency's report of its decision making process."" (Subsection 63G-3-102(1)) Also may include records and other information used by agencies to support rulemaking decisions.",Retain permanently,Public,
29616,Department of Human Services,Administrative rule records,1992-,chronological,"Information an agency relies upon when making a rule under Utah Code 63-45a-1 et seq. (2004)\, including copies of the proposed rule\, change in the proposed rule\, and the rule analysis",Permanent. Retain until administrative need ends,,
29621,Department of Natural Resources,Administrative rule records,2002-,chronological,"Information an agency relies upon when making a rule under Utah Code 63-45a-1 et seq. (2004)\, including copies of the proposed rule\, change in the proposed rule\, and the rule analysis",Permanent. Retain until administrative need ends,,
29622,Division of Technology Services,Administrative rule records,2013-2022.,Alphabetical.,"These are records used in the creation and updating of administrative rules. Records may include copies of the proposed rule\, changes to the rule\, rule analysis form \, public comments received\, responses to public comments\, analysis\, reports of the decision-making process\, and related records.",Retain permanently,Public,
59946,Scipio (Utah),Cemetery records,1887-1986.,Numerical by block number.,"This volume consists of four sets of records which describe the locations of burials within the Scipio Cemetery. The first two diagrams show the location of specific blocks and lots within the cemetery as a whole. The second set of records are an incomplete and voided version of the third set of records. The third set of records are burial listings for individual graves within each lot. Information on these listings include the owner of the lot\, if applicable\, the names of the deceased\, and their birth and death dates. The fourth set of records are diagrams of individual blocks and lots with the relative locations of graves. These diagrams also include the names and birth and death dates of those buried in each location.",,Public,1 microfilm reel
29623,Board of Pardons and Parole,Administrative rule records,2017-,numerical,"Information an agency relies upon when making a rule under Utah Code 63-45a-1 et seq. (2004)\, including copies of the proposed rule\, change in the proposed rule\, and the rule analysis",Permanent. Retain until administrative need ends,,
29624,Department of Transportation,Administrative rule records,1998-,numerical,"Information an agency relies upon when making a rule under Utah Code 63-45a-1 et seq. (2004)\, including copies of the proposed rule\, change in the proposed rule\, and the rule analysis",Permanent. Retain until administrative need ends,,
29619,Insurance Department,Administrative rule records,2016-,alphabetical,"Information an agency relies upon when making a rule under Utah Code 63-45a-1 et seq. (2004)\, including copies of the proposed rule\, change in the proposed rule\, and the rule analysis",Retain permanently,,
29625,Alcoholic Beverage Services Commission,Administrative rule records,2010-,numerical,"Information an agency relies upon when making a rule under Utah Code 63g-3-201 et seq. (2004)\, including copies of the proposed rule\, change in the proposed rule\, and the rule analysis. The records in this records series do not\, to the best of our knowledge\, include personal identifiable information.",Permanent. Retain until administrative need ends,,
29620,Department of Corrections,Administrative rule records,2016-,chronological,"Information an agency relies upon when making a rule under Utah Code 63-45a-1 et seq. (2004)\, including copies of the proposed rule\, change in the proposed rule\, and the rule analysis",Permanent. Retain until administrative need ends,,
81314,Department of Cultural and Community Engagement. Division of Arts and Museums,Original writing competition manuscripts,1958-,"Chronological by year, thereunder by class or category.","These are the winning manuscripts submitted to the Annual Original Writing Competition. The manuscripts include the following: novels\, nonfiction\, biographies/autobiographies\, short collections of poetry\, book-length collections of poetry\, light verse\, juvenile books\, young adult books\, short stories\, magazine articles and personal essays. The Competition encourages the authors to publish these works by awarding cash and publication prizes. Authors retain full publication rights. There are no non-winning manuscripts in this collection.",Permanent. Retain for 2 year(s),Public,24.00 cubic feet
81448,Office of Vital Records and Statistics,Death certificates,i 1904-,"Chronological by year, thereunder alphabetical by county name, thereunder chronological by date of death.","These records support the agency's function to document and certify the facts of deaths for the legal purposes of the state's citizens. Records serve as the official\, legal record of an individual's death and are used to prepare an annual compilation\, analysis\, and publication of statistics (Utah Code 26-2-3(d)(2013)). Records include information about the deceased\, the cause of death\, disposition of remains\, and related information; includes an index.,These records document ""birth\, death\, fetal death\, marriage\, divorce\, dissolution of marriage\, or annulment."" (Utah Code 26-2-2(20)(2014)) Documents may include registered certification or reports\, applications\, official registers and other similar records.",Permanent. Retain for 50 year(s),Exempt,155.0 cubic feet 228 microfilm reels
83155,Legislature,Laws of Utah,i 1851-,Chronological by year of publication.,"These volumes publish the laws passed in each respective legislative session. Volumes were created after each regular and special session of the state legislature or the territorial assembly. Until 1972 these laws were not considered binding until publication. Laws were passed in three types of sessions: regular legislative session records; special sessions which resolve immediate concerns before the next regular session; and budget session records (1968-1985). A listing of individual members of the legislature and their districts has been included since statehood\, but recent volumes include more details about them such as party affiliation and committee assignments. Listings of major state administrative and judicial officials began in 1901. Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006),Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",,Public,17.00 cubic feet 92 microfilm reels
81443,Office of Vital Records and Statistics,Birth certificates,1905-,"Chronological by year, alphabetical by county, thereunder chronological by month and day.","These records support the agency's function to document\, preserve\, and certify the facts of births for residents of the state. These certificates serve as the official legal record of all live births in the state and as such are valid for all purposes where a certificate is required by the state or federal government (""Laws of Utah\,"" 1905\, chapter 120). They are also used to prepare an annual compilation\, analysis\, and publication of statistics (Utah Code 26-2-3 (2013)). Records contain details of an individual's birth and parentage. An electronic index for records dating from 1981 and later is included; Soundex indices for records ranging from 1905 to 1980 are contained in a separate record series.",Permanent. Retain for 100 year(s),Exempt,83.00 cubic feet 166 microfilm reels
80223,Lewiston (Utah),Ordinances,1904-1987.,Numerical by ordinance number,"These books contain the legislative action of city council to regulate\, require\, prohibit\, govern\, control\, or supervise any activity\, business\, conduct\, or condition authorized by UCA 10-3-701 to 715 (1997). An ordinance includes a number\, a title\, preamble\, an ordaining clause\, the body or subject of ordinance\, when applicable\, penalty of violation\, effective date\, signature of mayor or acting mayor\, and municipal seal.",,Public,
83783,Cache County (Utah). County Treasurer,Tax assessment rolls,1869-,"Chronological by time period, thereunder alphanumerical by parcel number.","These rolls are a record of annual assessments and the payments of property taxes. ""By November 1\, the county auditor must deliver the corrected assessment roll to the county treasurer\, together with a signed statement"" (UCA 59-2-326 (2003)). The rolls include date\, location and description of property\, total evaluation\, assessed valuation\, total exemptions\, value as corrected\, amount due\, and amount paid.",Retain permanently,Public,19.60 cubic feet 4 microfilm reels
83762,Iron County (Utah). County Clerk,Death registers,i 1898-1905.,"Chronological by year, but not by month. Entries were recorded in order of report, not by date of death.","These records contain death registers for the years 1898 to 1905. Each entry has the decedent's name\, occupation\, age\, birthplace\, marital status\, sex\, race\, color\, residence\, term of residence\, and cause of death. There are no death dates until 1904-1905. Also added at this time are the names of father and mother.",,Public,0.20 cubic foot 1 microfilm reel
83782,Cache County (Utah). County Clerk,Death registers,i 1898-1905.,Chronological by year,"These records contain death registers for the years 1898 to 1905. Each entry has an assigned number\, the name of the decedent\, age\, sex\, race\, color\, term of residence\, birthplace\, marital status\, accupation\, last place of residence\, causes of death\, date of death\, and the name of the party making the report.",,Public,1 microfilm reel
83774,Beaver County (Utah). County Clerk,Death registers,i 1900-1905.,Chronological by year,"These records contain death registers for Beaver County for the years 1900 to 1905. Each entry has information regarding the decedent's name\, occupation\, age\, term of residence in the county\, marital status\, sex\, race\, color\, last place of residence\, cause of death\, date of death\, name of party making report\, and the entry's assigned number.",,Public,1 microfilm reel
83773,Beaver County (Utah). County Clerk,Birth registers,i 1897-1905.,"Chronological by year but not by month. Entries were recorded in order of report, not by date of birth.","These records contain birth registers for the years 1897 to 1905. Each entry has the date of birth\, sex\, race\, color\, parents' names and residence\, the name of the party making the report\, and the assigned number.",,Public,1 microfilm reel
83801,Kane County (Utah). County Clerk,Birth registers,i 1900-1905.,"Chronological by year, but not by month. Entries were recorded in order of report, not by date of birth.","These records contain birth registers recorded during the years 1900 through 1905. Each entry has the name of the child\, date of birth\, sex\, race\, color\, parents' names\, residence\, name of informant\, and an assigned number.",,Public,1 microfilm reel
83781,Cache County (Utah). County Clerk,Birth registers,i 1898-1905.,Chronological by year,"These records contain birth registrations recorded during the years 1898 to 1905. Each entry has an assigned number\, the father's name\, the mother's name\, date of birth\, name of child\, sex\, race\, color\, residence of parents\, and name of informant.",,Public,2 microfilm reels
83806,Morgan County (Utah). County Clerk,Birth and death register,i 1897-1905.,,"These records contain birth registers and death registers recorded in the same volume during the years 1897 through 1905. For births\, each entry has the father's age and birthplace\, mother's age and birthplace\, residence\, assigned number\, child's name\, date of birth\, sex\, legitimacy\, race\, color\, and parent's names. For deaths\, each entry has the decedent's name\, date of death\, occupation\, age\, marital status\, sex\, race\, color\, residence\, term of residence\, cause of death\, informant making the report\, and assigned number.,These volumes register births which occur within the county. They were created from certified birth reports filed with the county clerk. From 1898 to 1905\, the county clerk was required to ""keep separate registers to be known as the 'register of births' and 'register of deaths' in which births and deaths certified to him must be numbered in the order to which they were reported to him"" (Utah Rev. Stat. 57:3032 (1898)). In 1905\, the responsibility of recording births was transferred to the Department of Health. OBSOLETE RECORD",,Public,0.20 cubic foot 1 microfilm reel
83870,Carbon County (Utah). County Clerk,Register of Deaths,i 1898-1905.,Generally chronological by reporting date and roughly chronological by death date.,"These records document ""birth\, death\, fetal death\, marriage\, divorce\, dissolution of marriage\, or annulment."" (Utah Code 26-2-2(20)(2014)) Documents may include registered certification or reports\, applications\, official registers and other similar records.",,Public,1 microfilm reel
83863,Summit County (Utah). County Clerk,Death registers,i 1898-1905.,"Chronological by year but not by month. Entries were recorded in order of report, not by date of death.","These records contain death registers for the years 1898 to 1905. Each entry has the decedent's name\, date of death\, occupation\, age\, marital status\, sex\, race\, color\, residence\, term of residence\, cause of death\, informant making report\, and assigned number.",,Public,1 microfilm reel
83802,Kane County (Utah). County Clerk,Death registers,i 1898-1905.,"Chronological by year, but not by month. Entries were recorded in order of report, not by date of death.","These records contain death registers for the years 1898 to 1905. Each entry has the decedent's name\, date of death\, occupation\, age\, marital status\, sex\, race\, color\, residence\, term of residence\,cause of death\, informant making the report\, and the assigned number.",,Public,1 microfilm reel
83881,Wasatch County (Utah). County Clerk,Birth registers,i 1898-1905.,"Chronological by year but not by month. Entries were recorded in order of report, not by date of birth.","These records contain birth registers recorded during the years 1898 to 1905. Each entry has information regarding date of birth\, sex\, race\, color\, place of birth\, parents' names\, residence\, the name of the informant making the report\, and an assigned number.",,Public,1 microfilm reel
83869,Carbon County (Utah). County Clerk,Register of Births,"1898-1905, 1918.",Chronological by reporting date and roughly chronological by birth date.,"These records contain birth registers recorded during the years 1898 to 1905. Each entry has the date of birth\, sex\, race\, color\, parents\, residence\, the name of the informant\, and an assigned number. Also included are anomalous entries for the years 1918 and 1919.",,Public,1 microfilm reel
83862,Summit County (Utah). County Clerk,Birth registers,i 1898-1905.,"Chronological by year but not by month. Entries were recorded in order of report, not by date of birth.","These records contain birth registers recorded during the years 1898 to 1905. Each entry has the date of birth\, sex\, race\, color\, place of birth\, parents' names\, residence\, name of informant making the report\, and an assigned number.",,Public,1 microfilm reel
83876,Wasatch County (Utah). County Clerk,Marriage licenses,i 1879-,Numerical by license number,"This series contains original copies of the marriage licenses granted in Wasatch County. The information includes names\, addresses\, and ages of bride and groom; date and number of license; date of marriage; title and signature of person performing the ceremony; and signatures of bride\, groom\, witnesses\, and county clerk.",Retain permanently,Public,
83805,Morgan County (Utah). County Clerk,Marriage licenses,1869-,Chronological,"This series contains copies of the marriage licenses granted in Beaver County. The information includes names\, addresses\, and ages of bride and goom; date and number of license; date of marriae; title and signature of person performing the ceremony; and signatures of bride\, groom\, witnesses\, and county clerk.",Retain permanently,Public,
84098,Box Elder County (Utah). County Clerk,Birth registers,i 1898-1905.,Chronological by year,"These records contain birth registers recorded during the years 1898 through 1905. Each entry has the date of birth\, sex\, race\, color\, parents' names\, residence\, name of the party making the report\, and an assigned number.",,Public,1 microfilm reel
84040,Emery County (Utah). County Clerk,Death registers,i 1898-1905.,"Chronological by year but not by month. Entries were recorded in order of report, not by date of death.","These records contain death registers for the years 1898 to 1905. Each entry has an assigned number\, the name of the decedent\, age\, sex\, race\, color\, term of residence\, birthplace\, marital status\, occupation\, last place of residence\, causes of death\, date of death\, and the name of the party making the report.",,Public,1 microfilm reel
84085,Wayne County (Utah). County Clerk,Death registers,i 1898-1905.,"Chronological by year but not by month. Entries were recorded in order of report, not by date of death.","These records contain death registers for the years 1898 to 1905. Each entry has an assigned number\, the decedent's name\, date of death\, place of death\, residence\, sex\, color\, race\, age\, occupation\, cause of death\, marital status\, birthplace\, term of residence\, and the name of the informant making the report. Also included are anomalous entries that range from 1907 to 1951.",,Public,1 microfilm reel
84073,Garfield County (Utah). County Clerk,Birth registers,i 1898-1905.,"Chronological by year but not month. Entries were recorded in the order reported to the clerk, rather than by date of birth.","These records contain birth registers recorded during the years 1898 to 1905. Each entry has date of birth\, name of child\, place of birth\, sex\, race\, color\, parents' names\, residence\, name of informant\, and an assigned number.",,Public,1 microfilm reel
84046,Piute County (Utah). County Clerk,Marriage licenses,1887-,Chronological,"This series contains copies of the marriage licnses granted in Beaver County. The information includes names\, addresses\, and ages of bride and groom; date and number of license; date of marriage; title and signature of person performing the ceremony; and signatures of bride\, groom\, witnesses\, and county clerk.",Retain permanently,Public,
84056,Salt Lake City School District (Utah). South High School,School activity slides,[ca. 1970]-1988.,"categorical by type of activity, thereunder numerical by book number","Color photographic slides of student activities collected in twelve loose-leaf binders. They depict activities at South High. They are grouped into specific categories such as students\, alumni\, posters\, spirit squad\, activities\, assemblies\, band\, building\, National Honor Society\, school plays\, dances\, sports--football\, sports--gymnastics\, graduation\, celebrities\, choir\, Christmas\, faculty\, halls\, homecoming\, miscellaneous\, lunchroom\, parking lot\, ROTC\, etc. The collection is not comprehensive and is poorly organized. The available space is extremely under utilized\, each sleeve contains but a few slides. Activities are identified\, and the slides are date stamped but contain no other identification of the subject.__Several slides,carry a ""Yearbook"" notation\, indicating that the photographer was probably a member of the yearbook staff.",,Public,
84084,Wayne County (Utah). County Clerk,Birth registers,i 1898-1905.,"Chronological by year but not by month. Entries were recorded in order of report, not by date of birth.","These records contain birth registers recorded during the years 1898 through 1905. Each entry has the date of birth\, child's name\, sex\, races\, color\, parents' names\, residence\, name of the person making the report\, and an assigned number. This reel contains anomalous entries whose dates range from 1866 to 1897 which were entered long after birth\, and entries dating 1905 to 1957\, which were also recorded as certificates and filed with the Bureau of Vital Statistics.",,Public,1 microfilm reel
28638,Attorney General's Office. Justice Division,Children's Justice Center Program grant contract and budget records,1994-,Alphabetically by county,"The Attorney General's Office administers a program that provides a comprehensive\, multi-disciplinary\, intergovernmental response to the abuse of children through facilities known as Children's Justice Centers\, in order to reduce trauma to abused children and expedite cases more efficiently (Utah Code 67-5b-102(1) (2016)). Records document the allocation and use of federal\, local\, and private funds appropriated for the Children's Justice Center program\, and agreements with the counties that host the program's centers. Information includes administrative contracts\, budget reports\, memorandums of understanding\, and related records for each center (Utah Code 67-5b-103 (2016)).",Retain for 7 year(s) after final action,Protected,
18112,Attorney General's Office. Justice Division,Misdemeanor criminal case files,1983-,Numerical by case number,"These files document misdemeanor criminal investigations and prosecutions by staff attorneys. Staff attorneys are responsible for investigating misdemeanor complaints filed with the Attorney General's Office for possible prosecution. Information includes police reports\, memoranda\, correspondence\, depositions\, interviews\, court documents\, case research information\, and evidentiary documentation.",Retain for 15 year(s) after case is closed,Protected,
30865,Attorney General's Office. Justice Division,High profile criminal case files,2024-,Numerical by case number.,"These files document high profile felony criminal investigations and prosecutions by staff attorneys in the Justice Division\, who are responsible for investigating criminal complaints filed with this office. High profile criminal cases are significant because of the people or issues involved\, and may include cases about the corruption of public officials; cases attracting such publicity that precedents are set\, and/or laws are changed\, written\, or rewritten; capital punishment cases; or cases wherein there is historic interest in the individuals involved. Information may include police reports\, memoranda\, correspondence\, depositions\, interviews\, court documents\, attorney's research notes\, and evidentiary documentation.",Permanent. Retain for 10 year(s) after final action,Protected,
176,Attorney General's Office. Criminal Department.$bCommercial Enforcement Division,Private corporations' annual reports,1977-2015.,Alphanumerical.,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",Permanent. Retain for 3 year(s),Public,
141,Attorney General's Office. Criminal Department. White Collar and Commercial Enforcement Division,Consumer protection case files,1972-,Numerical by case number.,"These files document cases referred to the Attorney General's Office for litigation by the Department of Commerce\, Division of Consumer Protection. An assistant attorney general representing the Division of Consumer Protection investigates violations of consumer protection statutes and conducts prosecutorial procedures against violators. There may be cases where no referral is made to the Attorney General's Office and are investigated and prosecuted by the Division of Consumer Protection. In addition\, there are some cases that do not result in litigation. Information includes attorney work product\, court documents\, investigative reports\, correspondence\, and some evidence.",Retain for 15 year(s),Public,
257,Attorney General's Office. Criminal Department. White Collar and Commercial Enforcement Division,Utah versus Beatrice foods transcripts,1970-1971.,Alphanumerical.,This is the transcript of an anti-trust case of Lovato v. Beatrice Foods from 1969 that that went to district court in 1970.,Retain permanently,Public,
28923,Attorney General's Office. Criminal Department. White Collar and Commercial Enforcement Division,Corporations legal case files,1989-,"Alphabetical by case name, thereunder chronological by year.","The Attorney General's Office represents and provides general legal advice to the Department of Commerce\, Division of Corporations in various legal matters\, including administrative and judicial actions\, legislative and administrative rules issues\, and special projects\, executed in order to restrain and prohibit corporations from acting illegally (Utah Code 67-5-1(13) (2016)). Records include investigative reports\, memoranda\, attorney and staff notes\, correspondence\, pleadings\, audio and video recordings\, legal research\, court documents\, and documentary evidence and exhibits.",Retain for 15 year(s) after case is closed,Public,
28270,Attorney General's Office. Criminal Department. Child and Family Support Division,Child and Family Support case files - St. George,2005 -,Alphabetical by surname.,"These records are created for trial work in order to assist our Child Support Agency to establish\, modify and enforce child support orders and to establish paternity. The records are used for litigation. Records contain information on individuals identified by the division for support. The files may contain correspondence\, court documents\, attorney notes\, medical records\, personal addresses\, phone numbers\, Social Security numbers\, child protection orders\, financial information\, and other documentation of services.",Retain for 10 year(s) after case is closed,Private,
27625,Attorney General's Office. Criminal Department. Child and Family Support Division,Child and Family Support case files - Provo,2005-,Alphabetical by name,"These records are created for trial work in order to assist our Child Support Agency to establish\, modify and enforce child support orders and to establish paternity. The records are used for litigation. Records contain information on individuals identified by the division for support. The files may contain correspondence\, court documents\, attorney notes\, medical records\, personal addresses\, phone numbers\, Social Security numbers\, child protection orders\, financial information\, and other documentation of services.",Retain for 10 year(s),Private,
28922,Attorney General's Office. Criminal Department. White Collar and Commercial Enforcement Division,Commerce legal case files,1989-,"Alphabetical by case name, thereunder chronological by year.","The Attorney General's Office represents and provides general legal advice to the Department of Commerce in various legal matters\, including administrative and judicial actions\, legislative and administrative rules issues\, and special projects. Records include investigative reports\, memoranda\, attorney and staff notes\, correspondence\, pleadings\, audio and video recordings\, legal research\, court documents\, and documentary evidence and exhibits.",Retain for 15 year(s) after case is closed,Public,
9827,Attorney General's Office. Criminal Department. Child Protection Division,Child protection case files,1980-,Alphabetical by case name,"These files document the legal cases for the Department of Human Services. The Attorney General's office is responsible for representing state agencies in legal actions brought against them. These files provide the Attorney General's office with documentation essential for representing the department. Information includes pleadings\, correspondence\, attorney's research and notes\, court orders and complaints.",Retain for 25 year(s) after case is closed,Protected,1.00 cubic foot
22220,Attorney General's Office. Criminal Department. White Collar and Commercial Enforcement Division,Division of Real Estate closed case files,1993-,Alphabetical by surname or subject.,"These records are created and used in the course of the Attorney General's representation of the Department of Commerce\, Division of Real Estate in various legal matters\, including administrative and judicial actions\, legislative and rules issues\, real estate issues\, special projects\, and general legal advice. Information includes investigative reports\, memoranda\, attorney and staff notes\, correspondence\, pleadings\, audio and video tapes\, legal research\, court documents\, documentary evidence and exhibits\, and photographs.",Retain for 20 year(s) after case is closed,Public,
17832,Attorney General's Office. Criminal Department. Child and Family Support Division,Division of Child and Family Services case files,1983-2010.,Alphabetical by case name,"These files document legal cases handled by the Attorney General's Office for the Department of Human Services\, Division of Child and Family Services. The Attorney General's office is responsible for representing state agencies in legal matters. Information includes investigation materials\, attorney work product\, and correspondence.",Retain for 25 year(s) after case is closed,Protected,
14213,Attorney General's Office. Criminal Department. White Collar and Commercial Enforcement Division,Occupational and professional licensing case files,1975-,"Alphabetical by case name, thereunder chronological by year","These files are created by staff attorneys and document litigation involving the state of Utah and its agencies (Commerce-Occupational Licensing) as required by UCA 67-5-1(1) (1990). They include transcripts\, case law\, pleadings\, correspondence\, research\, proceedings\, briefs\, trial transcripts\, and motion copies. Additional information include age\, appearance\, assets\, debts\, birthdate and birthplace\, family background\, financial information\, civil and criminal proceedings\, medical information\, psychiatric and psychological information\, marital status\, signature\, social security number\, tax information\, and educational and employment history.",Retain for 15 year(s) after case is closed,Protected,
9829,Attorney General's Office. Criminal Department. Child and Family Support Division,Legal research case files,1980-,Alphabetical by subject,"These files document research conducted by staff attorneys for cases involving state agencies. Information includes pleadings\, notes\, client information\, and attorney work product.",Retain for 10 year(s) after case is closed,Private,
18113,Attorney General's Office. Justice Division,Homicide case files,1990-,Numerical by case number,"These files document homicide investigations and prosecutions by staff attorneys. Staff attorneys are responsible for investigating homicide complaints filed with the Attorney General's Office for possible prosecution. Information includes police reports\, memoranda\, correspondence\, depositions\, interviews\, court documents\, case research information\, and evidentiary documentation.",Permanent. Retain for 75 year(s) after case is closed,Protected,
251,Attorney General's Office. Criminal Department. White Collar and Commercial Enforcement Division,United States versus Utah land case transcripts,1919.,Alphanumerical.,These records are transcriptions of a trial about land -- United States versus Utah.,,Public,
9592,Attorney General's Office. Criminal Department. White Collar and Commercial Enforcement Division,Securities case files,1989-,Numerical by case number,"These files document cases referred to the Attorney General's Office from the Department of Commerce\, Securities Division\, for litigation action. Assistant Attorney Generals that represent the Securities Division refer cases to be procecuted when violations of Utah Security statutes are alledged to have occurred. Some of these investigations result in no litigation. Others are prosecuted by the Securities Division on their own. Information includes attorney work product\, investigative reports\, court documents\, correspondence\, research\, and some evidence. Also\, there may be some photographs\, sound and video recordings included in the case files.",Permanent. Retain for 10 year(s) after case is closed,Public,16.00 cubic feet
9610,Attorney General's Office. Criminal Department. White Collar and Commercial Enforcement Division,Administrative case files,1980-,Numerical by case number,"These files document court cases that are handled by staff attorneys and include investigations of violations of Utah statutes that are not connected with State agencies. Information includes court documents\, attorney work product\, correspondence\, research\, litigation\, and evidence.",Retain for 15 year(s),Public,
9600,Attorney General's Office. Criminal Department. Child and Family Support Division,Litigation files,1980-,Alphabetical by case name.,"These files document litigation cases from the Attorney General's Office\, Child and Family Support Division. UCA_67-5-1(1)_(1990)\, specifies that the Attorney General's Office is responsible for representing state agencies involved in court actions. Information includes transcripts\, case law\, pleadings\, correspondence\, research\, proceedings\, briefs\, trial transcripts\, and motions.",Retain for 10 year(s),Private,
23095,Attorney General's Office. Criminal Department. Child Protection Division,Child protection case files (Moab office),1990-,"Alphabetical by surname, thereunder chronological by year","These files document legal cases handled by the Attorney General's Office for child protection services. The Attorney General's Office is responsible for representing state agencies in legal matters to support the administration of justice and public safety. Information includes investigation materials\, attorney work product\, and correspondence.",Retain for 30 year(s) after case is closed,Private,
10889,Attorney General's Office. Criminal Department. Investigations Division,Criminal investigative case files,1980-,"Alphabetical by case name, thereunder chronological by year","These records document information gathered during investigations performed in order to determine whether criminal charges are warranted. These records may assist the Attorney General's Office in later investigations. Information includes police reports\, witnesses lists\, business documents\, physical evidence\, criminal history\, memoranda of interviews\, victim and witness statements\, bank records\, investigative notes and other documents that may be used to support criminal investigations and prosecutions.",Retain for 30 year(s) after case is closed,Protected,
17289,Attorney General's Office. Justice Division,Child abuse investigation files,1994-,Alphanumerical by file category,"These are investigations of child abuse by the Children's Justice Division of the Attorney General's Office. They contain video recordings of victims\, sound recordings\, and photographs. Information includes prosecution files\, consultation files\, and attorney work product.",Retain for 30 year(s) after case is closed,Private,
26290,Attorney General's Office. Justice Division,Civil case files,2003-,Alphabetical by name thereunder numerical by case number,"These records contain civil case files created and maintained by the Children's Justice Division of the Attorney General's Office. They contain investigative reports\, depositions\, attorney work product\, correspondence and other court documents.",Retain for 30 year(s) after case is closed,Controlled,
4992,Attorney General's Office. Criminal Department. White Collar and Commercial Enforcement Division,Unfair trade case files,1978-1980.,Alphanumerical,These records contain unfair trade case files.,,Public,
83746,Attorney General's Office. Medicaid Fraud Control Unit,Medicaid Fraud Control Unit master case files,1980-,"Chronological by year, thereunder alphabetical.","The Medicaid Fraud Control Unit investigates and prosecutes violations of state laws relating to fraud in connection with the Medicaid program (Utah Code 67-5-1(18)(2017)). These records document the investigation and prosecution (when applicable) of complaints made against institutions or individual providers (both medical and non-medical) suspected of committing fraud against the Medicaid program\, or for abusing\, neglecting\, or exploiting vulnerable adults on Medicaid or in a facility that accepts Medicaid. Information may include the original complaint; investigative reports and notes; medical records from providers such as hospitals\, nursing homes\, physicians\, etc.; records about medical providers; witness statements; video and audio interviews of accused\, witnesses\, or others involved; legal records such as subpoenas\, hearings\, court orders\, etc.; and financial records\, such as bank statements and processed checks. Any document or record found in these files may be the original,record or may be a copy of the original.",Retain for 30 year(s),Protected,
28269,Attorney General's Office. Criminal Department. Child and Family Support Division,Child and Family Support case files - Richfield,2005 -,Alphabetical by surname.,"These records are created for trial work in order to assist our Child Support Agency to establish\, modify and enforce child support orders and to establish paternity. The records are used for litigation. Records contain information on individuals identified by the division for support. The files may contain correspondence\, court documents\, attorney notes\, medical records\, personal addresses\, phone numbers\, Social Security numbers\, child protection orders\, financial information\, and other documentation of services.",Retain for 10 year(s),Private,
27801,Attorney General's Office. Criminal Department. Child and Family Support Division,Child and Family Support case files - Ogden,2005-,chronological,"These records are created for trial work in order to assist our Child Support Agency to establish\, modify and enforce child support orders and to establish paternity. The records are used for litigation. Records contain information on individuals identified by the division for support. The files may contain correspondence\, court documents\, attorney notes\, medical records\, personal addresses\, phone numbers\, Social Security numbers\, child protection orders\, financial information\, and other documentation of services.",Retain for 10 year(s) after case is closed,Private,
23027,Attorney General's Office. Criminal Department. Child Protection Division,Child Protection case files (Logan Office),1990-,Alphabetical by surname,"These files document legal cases handled by the Attorney General's Office for child protection services. The Attorney General's Office is responsible for representing state agencies in legal matters to support the administration of justice and public safety. Information includes investigation materials\, attorney work product\, and correspondence.",Retain for 30 year(s) after case is closed,Private,
20847,Attorney General's Office. Criminal Department. Mortgage and Financial Fraud Division,Financial crimes prosecution unit case files,1998-,"Alphabetical by case name, thereunder chronological by year","These files document the investigation and prosecution of criminal conduct regarding violations of state money laundering\, racketeering\, and other criminal violations involving financial crimes. Information includes documents created for investigation and prosecutions of criminal conduct and are created by investigators and Assistant Attorneys General. Also\, investigative reports\, pleadings\, court documents\, correspondence\, attorney notes\, legal research\, documentary evidence\, financial documents\, victim and witness files\, and bank records are included in this series.",Permanent. Retain for 10 year(s),Protected,73.00 cubic feet
83744,Attorney General's Office.$bCriminal Department.$bMarkets and Financial Fraud Division,Case file card index,1980-2015.,Alphabetical by name,"This is a manual intelligence system indicating the number of times and occurances that places and/or people have been investigated for complaints in regards to medicaid. Includes information on date of birth\, social security number\, employment history\, name\, address\, and companies or employees or people associated with companies (such as a nursing home\, etc.).",Permanent. Retain for 1 year(s),Protected,
25596,Department of Government Operations. Division of Finance. Office of State Debt Collection,Debt collection debtor case records,1995-,Database.,"These records support the agency's function to collect accounts receivables ordered by a court (Utah Code 63A-3-502(6)(a)(2015). Records contain authorizations and notes\, documentation of collection efforts\, OSHA Inspections\, bankruptcy information\, reconciliation reports and court information\, such as court dockets and judgments.",Retain for 8 year(s) after case is closed,Private,
30866,Attorney General's Office. Justice Division,Criminal case files,2024-,Numerical by case number.,"These files document felony criminal investigations and prosecutions by staff attorneys in the Justice Division. Staff attorneys are responsible for investigating criminal complaints filed with these offices. Information includes police reports\, memoranda\, correspondence\, depositions\, interviews\, court documents\, attorney's research notes\, and evidentiary documentation. This schedule does not include homicide or high profile cases.",Retain for 10 year(s) after final action,Protected,
14548,Department of Cultural and Community Engagement. State Historic Preservation office.,Preservation historic building records,1969-,Alphabetical by architect surname.,"These records contain the Preservation Section's historic building files and can include general files\, National Register files\, architects files\, reconnaissance level survey files\, certified local government files\, and tax credit files. Records are often bound reports and other materials\, which provide valuable and detailed information than the day-to-day working files.",Retain permanently,Public,10.00 cubic feet
28788,Department of Government Operations. Division of Finance. Office of State Debt Collection,Garnishment records,1995-2024.,,"These records support the agency's function to collect accounts receivables ordered by a court (Utah Code 63A-3-502(6)(a)(2015). Records document garnishment payments and authorizations\, and may include copies court information\, such as dockets and judgments\, bankruptcy information\, reconciliation reports\, and related notes and correspondence.",Retain for 8 year(s),Private,
22704,Attorney General's Office. Criminal Department. Child Protection Division,Child protection case files (Clearfield Office),1994-,Alphabetical by surname,"These files document legal cases handled by the Attorney General's Office for child protection services. The Attorney General's Office is responsible for representing state agencies in legal matters to support the administration of justice and public safety. Information includes investigation materials\, attorney work product\, and correspondence.",Retain for 30 year(s) after case is closed,Private,
6961,Department of Health and Human Services. Division of Child and Family Services. Price Office,Client case files,1976-1995.,Alphabetical by client surname,"These files document complete case histories of clients receiving services provided in or through a social services office (OSS). Programs are funded by the Division of Family Services (DFS)\, Services to the Handicapped (DSH)\, State Office of Social Services (OSS)\, Aging and Adult Services (DAAS)\, and/or local discretionary funds. Two regions also carry programs for the Division of Mental Health (DMH)\, and the Division of Alcoholism and Drugs (DAD). The following record series are not included: adoptions (including interstate compact adoptions)\, foster care and interstate foster care files\, substantiated and unsubstantiated,child abuse/neglect files\, the central register\, ombudsman case files (elderly abuse)\, adult abuse case files\, adult abuse central register\, licensing files\, all Training School and State Hospital Files. Client case files include but are not limited to the following types of eligibility and determination forms: Application for Financial\, and Medical; Application for Social Services; Request for Expended Services (obsolete 11-87); Notice of Decision (income report); Certification of Handicapping Condition; Client Admission/Level of Care Determination; Child Abuse/Neglect Report; and Adult Protection/Spouse Abuse Report.,Information includes name\, birth certificates\, social security number\, car registrations and and titles\, court documents\, medical reports\, certification of tribal membership\, lien aggreements\, guardianship orders\, activity logs\, surveys\, progress notes\, and permanency and individual service plans.",Retain for 50 year(s) after case is closed,Private,
26942,Department of Health and Human Services. Division of Child and Family Services. Ogden Office and Northern Region Administration,Health care records,1989-,Chronological thereunder alphabetical by name of client,"These records contain unique information in rough notes or drafts assembled or created and used to prepare or analyze other documents. The information adds proper understanding to the formulation and execution of policies\, decisions\, actions\, or responsibilities.",Retain for 50 year(s),Controlled,
26938,Department of Health and Human Services. Division of Child and Family Services. Ogden Office and Northern Region Administration,Interview recordings,2008-,Chronological,"These records contain unique information in rough notes or drafts assembled or created and used to prepare or analyze other documents. The information adds proper understanding to the formulation and execution of policies\, decisions\, actions\, or responsibilities.",Retain for 100 year(s) after case is closed,Private,
6943,Department of Human Services.$bDivision of Child and Family Services.$bBlanding Office,Client case files,1976-1995.,Alphabetical by client surname,"These files document complete case histories of clients receiving services provided in or through a social services office (OSS). Programs are funded by the Division of Family Services (DFS)\, Services to the Handicapped (DSH)\, State Office of Social Services (OSS)\, Aging and Adult Services (DAAS)\, and/or local discretionary funds. Two regions also carry programs for the Division of Mental Health (DMH)\, and the Division of Alcoholism and Drugs (DAD). The following record series are not included: adoptions (including interstate compact adoptions)\, foster care and interstate foster care files\, substantiated and unsubstantiated,child abuse/neglect files\, the central register\, ombudsman case files (elderly abuse)\, adult abuse case files\, adult abuse central register\, licensing files\, all Training School and State Hospital Files. Client case files include but are not limited to the following types of eligibility and determination forms: Application for Financial\, and Medical; Application for Social Services; Request for Expended Services (obsolete 11-87); Notice of Decision (income report); Certification of Handicapping Condition; Client Admission/Level of Care Determination; Child Abuse/Neglect Report; and Adult Protection/Spouse Abuse Report.,Information includes name\, birth certificates\, social security number\, car registrations and and titles\, court documents\, medical reports\, certification of tribal membership\, lien aggreements\, guardianship orders\, activity logs\, surveys\, progress notes\, and permanency and individual service plans.",,Private,
11934,Department of Human Services.$bDivision of Child and Family Services.$bOgden Office and Northern Region Administration,Substitute care case files,1976-1995.,Alphabetical by client surname,"This is a record of care and services provided to a child under the age of 18 who has experienced severe emotional disturbances\, physical disability\, and/or social maladjustment and who has been in substitute care placement. The Department of Social Services obtains custody of the child by an order from Juvenile Court. Custody is given by the court when the child has been abused and/or neglected by the parent or guardian. The department can be granted voluntary custody of the child for up to 45 days with an agreement of the parent or guardian. The child remains in the department's custody until a parent or guardian has expressed the willingness and ability to resume permanent responsibility for the child or the court orders the,child returned to the custody and home of the parent. This series includes a psychosocial evaluation\, family studies\, financial disclosures\, treatment plans\, progress notes\, supportive services\, court orders and Health and Education records and fees.",Retain for 50 year(s) after case is closed,Controlled,
18078,Department of Health and Human Services. Division of Child and Family Services. Clearfield Office,Substitute care case files,1965-1995.,Alphabetical by client surname,"These files document care and services provided to a child under the age of 18 who has experienced severe emotional disturbances\, physical disability\, and social maladjustment and who has been in substitute care placement. The Department of Human Services obtains custody of the child by an order from Juvenile Court. Custody is given by the court when the child has been abused and/or neglected by the parent or guardian. The department can be granted voluntary custody of the child for up to 45 days with an agreement of the parent or guardian. The child remains in the department's custody until a parent or guardian has expressed the willingness and ability to resume permanent responsibility for the child or the court orders the,child returned to the custody and home of the parent. Included are psychosocial evaluations\, family studies\, financial disclosures\, treatment plans\, progress notes\, supportive services\, court orders and Health and Education records and fees.",Retain for 50 year(s) after case is closed,Private,
21753,Family Services.$bManti Office Department of Human Services. Division of Child and Family Services. Manti Office,Substitute care case files,1985-1995.,Alphabetical by client surname,"This is a record of care and services provided to a child under the age of 18 who has experienced severe emotional disturbances\, physical disability\, and/or social maladjustment and who has been in substitute care placement. The Department of Social Services obtains custody of the child by an order from Juvenile Court. Custody is given by the court when the child has been abused and/or neglected by the parent or guardian. The department can be granted voluntary custody of the child for up to 45 days with an agreement of the parent or guardian. The child remains in the department's custody until a parent or guardian has expressed the willingness and ability to resume permanent responsibility for the child or the court orders the,child returned to the custody and home of the parent. This series includes a psychosocial evaluation\, family studies\, financial disclosures\, treatment plans\, progress notes\, supportive services\, court orders and Health and Education records and fees.",Retain for 50 year(s) after case is closed,Controlled,
13025,Department of Health and Human Services. Division of Child and Family Services. Fillmore Office,Out of home substitute care services,1960-1995.,Alphabetical by surname,"This is a record of care and services provided to a child under the age of 18 who has experienced severe emotional disturbances\, physical disability\, and/or social maladjustment and who has been in substitute care placement. The Department of Social Services obtains custody of the child by an order from Juvenile Court. Custody is given by the court when the child has been abused and/or neglected by the parent or guardian. The department can be granted voluntary custody of the child for up to 45 days with an agreement of the parent or guardian. The child remains in the department's custody until a parent or guardian has expressed the willingness and ability to resume permanent responsibility for the child or the court orders the,child returned to the custody and home of the parent. This series includes a psychosocial evaluation\, family studies\, financial disclosures\, treatment plans\, progress notes\, supportive services\, court orders and Health and Education records and fees.",Retain for 50 year(s) after case is closed,Controlled,
9861,Department of Health and Human Services. Division of Child and Family Services. Logan Office,Substitute care case files,1980-1995.,Alphabetical by surname.,"This is a record of care and services provided to a child under the age of 18 who has experienced severe emotional disturbances\, physical disability\, and/or social maladjustment and who has been in substitute care placement. The Department of Social Services obtains custody of the child by an order from Juvenile Court. Custody is given by the court when the child has been abused and/or neglected by the parent or guardian. The department can be granted voluntary custody of the child for up to 45 days with an agreement of the parent or guardian. The child remains in the department's custody until a parent or guardian has expressed the willingness and ability to resume permanent responsibility for the child or the court orders the,child returned to the custody and home of the parent. This series includes a psychosocial evaluation\, family studies\, financial disclosures\, treatment plans\, progress notes\, supportive services\, court orders and Health and Education records and fees.",Retain for 50 year(s) after case is closed,Private,
6970,Department of Human Services.$bDivision of Child and Family Services.$bCedar City Office,Client case files,1976-1995.,Alphabetical by client surname,"These files document complete case histories of clients receiving services provided in or through a social services office (OSS). Programs are funded by the Division of Family Services (DFS)\, Services to the Handicapped (DSH)\, Aging and Adult Services (DAAS)\, and/or local discretionary funds. Two regions also carry programs for the Division of Mental Health (DMH)\, and the Division of Alcoholism and Drugs (DAD). The following record series are not included: adoptions (including interstate compact adoptions)\, foster care and interstate foster care files\, substantiated and unsubstantiated,child abuse/neglect files\, the central register\, ombudsman case files (elderly abuse)\, adult abuse case files\, adult abuse central register\, licensing files\, all Training School and State Hospital Files. Client case files include but are not limited to the following types of eligibility and determination forms: Application for Financial\, and Medical; Application for Social Services; Request for Expended Services (obsolete 11-87); Notice of Decision (income report); Certification of Handicapping Condition; Client Admission/Level of Care Determination; Child Abuse/Neglect Report; and Adult Protection/Spouse Abuse Report.,Information includes name\, birth certificates\, social security number\, car registrations and and titles\, court documents\, medical reports\, certification of tribal membership\, lien aggreements\, guardianship orders\, activity logs\, surveys\, progress notes\, and permanency and individual service plans.",Retain for 50 year(s),Private,
26940,Department of Health and Human Services. Division of Child and Family Services. Ogden Office and Northern Region Administration,Photo documentation of client files,2008-,Chronological,"These records contain unique information in rough notes or drafts assembled or created and used to prepare or analyze other documents. The information adds proper understanding to the formulation and execution of policies\, decisions\, actions\, or responsibilities.",Retain for 50 year(s) after case is closed,Private,
6876,Department of Health and Human Services. Division of Child and Family Services. Tooele Office,Client case files,1979-1995.,Alphabetical by client surname,"These files document complete case histories of clients receiving services provided in or through a social services office (OSS). Programs are funded by the Division of Family Services (DFS)\, Services to the Handicapped (DSH)\, State Office of Social Services (OSS)\, Aging and Adult Services (DAAS)\, and/or local discretionary funds. Two regions also carry programs for the Division of Mental Health (DMH)\, and the Division of Alcoholism and Drugs (DAD). The following record series are not included: adoptions (including interstate compact adoptions)\, foster care and interstate foster care files\, substantiated and unsubstantiated,child abuse/neglect files\, the central register\, ombudsman case files (elderly abuse)\, adult abuse case files\, adult abuse central register\, licensing files\, all Training School and State Hospital Files. Client case files include but are not limited to the following types of eligibility and determination forms: Application for Financial\, and Medical; Application for Social Services; Request for Expended Services (obsolete 11-87); Notice of Decision (income report); Certification of Handicapping Condition; Client Admission/Level of Care Determination; Child Abuse/Neglect Report; and Adult Protection/Spouse Abuse Report.,Information includes name\, birth certificates\, social security number\, car registrations and and titles\, court documents\, medical reports\, certification of tribal membership\, lien aggreements\, guardianship orders\, activity logs\, surveys\, progress notes\, and permanency and individual service plans.",Retain for 50 year(s),Private,
6962,Department of Health and Human Services. Division of Child and Family Services. Vernal Office,Client case files,1976-1995.,Alphabetical by client surname,"These files document complete case histories of clients receiving services provided in or through a social services office (OSS). Programs are funded by the Division of Family Services (DFS)\, Services to the Handicapped (DSH)\, State Office of Social Services (OSS)\, Aging and Adult Services (DAAS)\, and/or local discretionary funds. Two regions also carry programs for the Division of Mental Health (DMH)\, and the Division of Alcoholism and Drugs (DAD). The following record series are not included: adoptions (including interstate compact adoptions)\, foster care and interstate foster care files\, substantiated and unsubstantiated,child abuse/neglect files\, the central register\, ombudsman case files (elderly abuse)\, adult abuse case files\, adult abuse central register\, licensing files\, all Training School and State Hospital Files. Client case files include but are not limited to the following types of eligibility and determination forms: Application for Financial\, and Medical; Application for Social Services; Request for Expended Services (obsolete 11-87); Notice of Decision (income report); Certification of Handicapping Condition; Client Admission/Level of Care Determination; Child Abuse/Neglect Report; and Adult Protection/Spouse Abuse Report.,Information includes name\, birth certificates\, social security number\, car registrations and and titles\, court documents\, medical reports\, certification of tribal membership\, lien aggreements\, guardianship orders\, activity logs\, surveys\, progress notes\, and permanency and individual service plans.",Retain for 50 year(s),Private,
9939,Department of Human Services.$bDivision of Child and Family Services.$bRoosevelt Office and Eastern Region Administration,Client case files,1976-1995.,Alphabetical by client surname,"These files document complete case histories of clients receiving services provided in or through a social services office (OSS). Programs are funded by the Division of Family Services (DFS)\, Services to the Handicapped (DSH)\, State Office of Social Services (OSS)\, Aging and Adult Services (DAAS)\, and/or local discretionary funds. Two regions also carry programs for the Division of Mental Health (DMH)\, and the Division of Alcoholism and Drugs (DAD). The following record series are not included: adoptions (including interstate compact adoptions)\, foster care and interstate foster care files\, substantiated and unsubstantiated,child abuse/neglect files\, the central register\, ombudsman case files (elderly abuse)\, adult abuse case files\, adult abuse central register\, licensing files\, all Training School and State Hospital Files. Client case files include but are not limited to the following types of eligibility and determination forms: Application for Financial\, and Medical; Application for Social Services; Request for Expended Services (obsolete 11-87); Notice of Decision (income report); Certification of Handicapping Condition; Client Admission/Level of Care Determination; Child Abuse/Neglect Report; and Adult Protection/Spouse Abuse Report.,Information includes name\, birth certificates\, social security number\, car registrations and and titles\, court documents\, medical reports\, certification of tribal membership\, lien aggreements\, guardianship orders\, activity logs\, surveys\, progress notes\, and permanency and individual service plans.",Retain for 50 year(s),Private,
23039,Northeastern Counseling Center (Utah),Client case files (Northeastern Counseling Center),1995-,Alphabetical by client surname.,"These are complete case histories of clients receiving services provided in or through a social services office (OSS). Programs are funded by the Division of Family Services (DFS)\, Services to the Handicapped (DSH)\, State Office of Social Services (OSS)\, Aging and Adult Services (DAAS)\, and/or local discretionary funds.",Retain for 7 year(s) after case is closed,Private,
10244,Department of Health and Human Services. Division of Child and Family Services. Brigham City Office,Substitute care case files,1985-1995.,Alphabetical by client surname,"This is a record of care and services provided to a child under the age of 18 who has experienced severe emotional disturbances\, physical disability\, and/or social maladjustment and who has been in substitute care placement. The Department of Social Services obtains custody of the child by an order from Juvenile Court. Custody is given by the court when the child has been abused and/or neglected by the parent or guardian. The department can be granted voluntary custody of the child for up to 45 days with an agreement of the parent or guardian. The child remains in the department's custody until a parent or guardian has expressed the willingness and ability to resume permanent responsibility for the child or the court orders the,child returned to the custody and home of the parent. This series includes a psychosocial evaluation\, family studies\, financial disclosures\, treatment plans\, progress notes\, supportive services\, court orders and Health and Education records and fees.",Retain for 50 year(s) after case is closed,Controlled,
10871,Department of Human Services.$bDivision of Child and Family Services.$bRoosevelt Office and Eastern Region Administration,Substitute care case files,1983-1995.,Alphabetical by surname,"These files document care and services provided to a child under the age of 18 who has experienced severe emotional disturbances\, physical disability\, and social maladjustment and who has been in substitute care placement. The Department of Human Services obtains custody of the child by an order from Juvenile Court. Custody is given by the court when the child has been abused and/or neglected by the parent or guardian. The department can be granted voluntary custody of the child for up to 45 days with an agreement of the parent or guardian. The child remains in the department's custody until a parent or guardian has expressed the willingness and ability to resume permanent responsibility for the child or the court orders the,child returned to the custody and home of the parent. Included are psychosocial evaluations\, family studies\, financial disclosures\, treatment plans\, progress notes\, supportive services\, court orders and Health and Education records and fees.",Retain for 50 year(s) after case is closed,Private,
11587,Department of Health and Human Services. Division of Child and Family Services. Richfield Office,Substitute care case files,1976-1995.,Alphabetical by client surname,"This is a record of care and services provided to a child under the age of 18 who has experienced severe emotional disturbances\, physical disability\, and/or social maladjustment and who has been in substitute care placement. The Department of Social Services obtains custody of the child by an order from Juvenile Court. Custody is given by the court when the child has been abused and/or neglected by the parent or guardian. The department can be granted voluntary custody of the child for up to 45 days with an agreement of the parent or guardian. The child remains in the department's custody until a parent or guardian has expressed the willingness and ability to resume permanent responsibility for the child or the court orders the,child returned to the custody and home of the parent. This series includes a psychosocial evaluation\, family studies\, financial disclosures\, treatment plans\, progress notes\, supportive services\, court orders and Health and Education records and fees.",Retain for 50 year(s),Controlled,
14124,Family Services.$bBeaver Office Department of Human Services. Division of Child and Family Services. Beaver Office,Substitute care files,1980-1995.,Alphabetical by client surname,"This is a record of care and services provided to a child under the age of 18 who has experienced severe emotional disturbances\, physical disability\, and/or social maladjustment and who has been in substitute care placement. The Department of Social Services obtains custody of the child by an order from Juvenile Court. Custody is given by the court when the child has been abused and/or neglected by the parent or guardian. The department can be granted voluntary custody of the child for up to 45 days with an agreement of the parent or guardian. The child remains in the department's custody until a parent or guardian has expressed the willingness and ability to resume permanent responsibility for the child or the court orders the,child returned to the custody and home of the parent. This series includes a psychosocial evaluation\, family studies\, financial disclosures\, treatment plans\, progress notes\, supportive services\, court orders and Health and Education records and fees.",Retain for 50 year(s) after case is closed,Controlled,
15342,Department of Human Services,Adult client case files,1995-2009.,,These files document the movement of adults from the Utah State Developmental Center to placement in other state or private facilities upon consultation and recommendation of the Division of Services for People with Disabilities (DSPD). Similar records are retained by the Developmental Center and duplicates are weeded from the DSPD files.,Retain for 50 year(s) after case is closed,Private,
80512,Department of Health and Human Services. Division of Child and Family Services,Provider contract reviews,1984-,Chronological.,These records document reviews of contracts awarded to providers of services by the Department of Human Services.,Retain for 50 year(s),Protected,
10027,Department of Health and Human Services. Division of Child and Family Services. Moab Office,Substitute care case files,1958-1995.,Alphabetical by surname,"These files document care and services provided to a child under the age of 18 who has experienced severe emotional disturbances\, physical disability\, and social maladjustment and who has been in substitute care placement. The Department of Human Services obtains custody of the child by an order from Juvenile Court. Custody is given by the court when the child has been abused and/or neglected by the parent or guardian. The department can be granted voluntary custody of the child for up to 45 days with an agreement of the parent or guardian. The child remains in the department's custody until a parent or guardian has expressed the willingness and ability to resume permanent responsibility for the child or the court orders the,child returned to the custody and home of the parent. Included are psychosocial evaluations\, family studies\, financial disclosures\, treatment plans\, progress notes\, supportive services\, court orders and Health and Education records and fees.",Retain for 50 year(s) after case is closed,Private,
10845,Department of Human Services. Division of Child and Family Services. Montezuma Creek Office,Substitute care case files,1983-1995.,Alphabetical by surname,"These files document care and services provided to a child under the age of 18 who has experienced severe emotional disturbances\, physical disability\, and social maladjustment and who has been in substitute care placement. The Department of Human Services obtains custody of the child by an order from Juvenile Court. Custody is given by the court when the child has been abused and/or neglected by the parent or guardian. The department can be granted voluntary custody of the child for up to 45 days with an agreement of the parent or guardian. The child remains in the department's custody until a parent or guardian has expressed the willingness and ability to resume permanent responsibility for the child or the court orders the,child returned to the custody and home of the parent. Included are psychosocial evaluations\, family studies\, financial disclosures\, treatment plans\, progress notes\, supportive services\, court orders and Health and Education records and fees.",Retain for 50 year(s) after case is closed,Private,
10877,Department of Health and Human Services. Division of Child and Family Services. Vernal Office,Substitute care case files,1983-1995.,Alphabetical by client surname,"These files document care and services provided to a child under the age of 18 who has experienced severe emotional disturbances\, physical disability\, and social maladjustment and who has been in substitute care placement. The Department of Human Services obtains custody of the child by an order from Juvenile Court. Custody is given by the court when the child has been abused and/or neglected by the parent or guardian. The department can be granted voluntary custody of the child for up to 45 days with an agreement of the parent or guardian. The child remains in the department's custody until a parent or guardian has expressed the willingness and ability to resume permanent responsibility for the child or the court orders the,child returned to the custody and home of the parent. Included are psychosocial evaluations\, family studies\, financial disclosures\, treatment plans\, progress notes\, supportive services\, court orders and Health and Education records and fees.",Retain for 50 year(s) after case is closed,Private,
13013,Department of Health and Human Services. Division of Child and Family Services. Delta Office,Out of home substitute care case files,1960-1995.,Alphabetical by surname,"These files document services provided to children under the age of 18 who have experienced severe emotional disturbances\, physical disability\, and social maladjustment and have been in substitute care placement. The Department of Human Services obtains custody of the child by an order from Juvenile Court.,Information includes psychosocial evaluations\, family studies\, financial disclosures\, treatment plans\, progress notes\, supportive services\, court orders and health and education records and fees.",Retain for 50 year(s),Controlled,
14711,Department of Health and Human Services. Division of Child and Family Services. Provo Office and Western Region Administration,Substitute care case files,1958-1995.,Alphabetical by surname,"These files document care and services provided to a child under the age of 18 who has experienced severe emotional disturbances\, physical disability\, and social maladjustment and who has been in substitute care placement. The Department of Human Services obtains custody of the child by an order from Juvenile Court. Custody is given by the court when the child has been abused and/or neglected by the parent or guardian. The department can be granted voluntary custody of the child for up to 45 days with an agreement of the parent or guardian. The child remains in the department's custody until a parent or guardian has expressed the willingness and ability to resume permanent responsibility for the child or the court orders the,child returned to the custody and home of the parent. Included are psychosocial evaluations\, family studies\, financial disclosures\, treatment plans\, progress notes\, supportive services\, court orders and Health and Education records and fees.",Retain for 50 year(s) after case is closed,Private,
9558,Department of Health and Human Services. Division of Child and Family Services,Child substitute care case files,1980-1995.,Alphabetical by client surname.,"These case files are created by foster care social workers and are used to document client needs and problems\, to track progress and to record services provided by Human Services\, Family Services Division. Information contained in these files include payments\, check requests\, client characteristics (Form 1054)\, eligibility documents such as placement agreements\, applications of verification of income\, check stubs\, eligibility determination\, immigration and naturalization forms\, decision notices\, long-term foster care agreements\, prior approval and recertifications\, child care agreements\, social security cards\, and birth certifications. In addition\, court documents include adoption forms 356\, 356A\, and 398\, affidavits for taking children into custody\, dispositions\, reviews\, and temporary court orders\, copies of petitions\, detention orders\, initial court orders with prevention and,juvenile court referral forms\, permanent deprivation orders\, shelter orders\, orders to show cause\, and summons. Assessments\, correspondence\, and collateral agency reports are also included in these case files.",Retain for 50 year(s) after case is closed,Exempt,
6974,Department of Health and Human Services. Division of Child and Family Services. Heber City Office,Client case files,1976-1995.,Alphabetical by client surname,"These files document complete case histories of clients receiving services provided in or through a social services office (OSS). Programs are funded by the Division of Family Services (DFS)\, Services to the Handicapped (DSH)\, State Office of Social Services (OSS)\, Aging and Adult Services (DAAS)\, and/or local discretionary funds. Two regions also carry programs for the Division of Mental Health (DMH)\, and the Division of Alcoholism and Drugs (DAD). The following record series are not included: adoptions (including interstate compact adoptions)\, foster care and interstate foster care files\, substantiated and unsubstantiated child abuse/neglect files\, the central register\, ombudsman case files (elderly abuse)\, adult abuse case files\, adult abuse central register\, licensing files\, all Training School and State Hospital Files. Client case files include but are not limited to the following types of eligibility and determination forms: Application for Financial\, and Medical; Application,for Social Services; Request for Expended Services (obsolete 11-87); Notice of Decision (income report); Certification of Handicapping Condition; Client Admission/Level of Care Determination; Child Abuse/Neglect Report; and Adult Protection/Spouse Abuse Report. Information includes name\, birth certificates\, social security number\, car registrations and and titles\, court documents\, medical reports\, certification of tribal membership\, lien aggreements\, guardianship orders\, activity logs\, surveys\, progress notes\, and permanency and individual service plans.",Retain for 50 year(s) after case is closed,Private,
17256,Family Services.$bSaint George Office Department of Human Services. Division of Child and Family Services. Saint George Office,Substitute care case files,1985-1995.,Alphabetical by client surname,"This is a record of care and services provided to a child under the age of 18 who has experienced severe emotional disturbances\, physical disability\, and/or social maladjustment and who has been in substitute care placement. The Department of Social Services obtains custody of the child by an order from Juvenile Court. Custody is given by the court when the child has been abused and/or neglected by the parent or guardian. The department can be granted voluntary custody of the child for up to 45 days with an agreement of the parent or guardian. The child remains in the department's custody until a parent or guardian has expressed the willingness and ability to resume permanent responsibility for the child or the court orders the,child returned to the custody and home of the parent. This series includes a psychosocial evaluation\, family studies\, financial disclosures\, treatment plans\, progress notes\, supportive services\, court orders and Health and Education records and fees.",Retain for 50 year(s) after case is closed,Controlled,
19450,Department of Health and Human Services. Division of Child and Family Services. Tooele Office,Substitute care case files,1985-1995.,Alphabetical by client surname,"This is a record of care and services provided to a child under the age of 18 who has experienced severe emotional disturbances\, physical disability\, and/or social maladjustment and who has been in substitute care placement. The Department of Social Services obtains custody of the child by an order from Juvenile Court. Custody is given by the court when the child has been abused and/or neglected by the parent or guardian. The department can be granted voluntary custody of the child for up to 45 days with an agreement of the parent or guardian. The child remains in the department's custody until a parent or guardian has expressed the willingness and ability to resume permanent responsibility for the child or the court orders the,child returned to the custody and home of the parent. This series includes a psychosocial evaluation\, family studies\, financial disclosures\, treatment plans\, progress notes\, supportive services\, court orders and Health and Education records and fees.",Retain for 50 year(s) after case is closed,Controlled,
4288,Department of Health and Human Services. Division of Child and Family Services. Price Office,Substitute care case files,1980-1995.,Alphabetical by surname,"This is a record of care and services provided to a child under the age of 18 who has experienced severe emotional disturbances\, physical disability\, and/or social maladjustment and who has been in substitute care placement. The Department of Social Services obtains custody of the child by an order from Juvenile Court. Custody is given by the court when the child has been abused and/or neglected by the parent or guardian. The department can be granted voluntary custody of the child for up to 45 days with an agreement of the parent or guardian. The child remains in the department's custody until a parent or guardian has expressed the willingness and ability to resume permanent responsibility for the child or the court orders the,child returned to the custody and home of the parent. This series includes a psychosocial evaluation\, family studies\, financial disclosures\, treatment plans\, progress notes\, supportive services\, court orders and Health and Education records and fees.",Retain for 50 year(s),Controlled,
9599,Department of Human Services.$bDivision of Child and Family Services.$bCedar City Office,Substitute care case files,1965-1995.,Alphabetical by client surname,"This is a record of care and services provided to a child under the age of 18 who has experienced severe emotional disturbances\, physical disability\, and/or social maladjustment and who has been in substitute care placement. The Department of Social Services obtains custody of the child by an order from Juvenile Court. Custody is given by the court when the child has been abused and/or neglected by the parent or guardian. The department can be granted voluntary custody of the child for up to 45 days with an agreement of the parent or guardian. The child remains in the department's custody until a parent or guardian has expressed the willingness and ability to resume permanent responsibility for the child or the court orders the,child returned to the custody and home of the parent. This series includes a psychosocial evaluation\, family studies\, financial disclosures\, treatment plans\, progress notes\, supportive services\, court orders and Health and Education records and fees.",Retain for 50 year(s),Private,
6966,Family Services.$bBeaver Office Department of Human Services. Division of Child and Family Services. Beaver Office,Client case files,1976-1995.,Alphabetical by client surname,"These files document complete case histories of clients receiving services provided in or through a social services office (OSS). Programs are funded by the Division of Family Services (DFS)\, Services to the Handicapped (DSH)\, State Office of Social Services (OSS)\, Aging and Adult Services (DAAS)\, and/or local discretionary funds. Two regions also carry programs for the Division of Mental Health (DMH)\, and the Division of Alcoholism and Drugs (DAD). The following record series are not included: adoptions (including interstate compact adoptions)\, foster care and interstate foster care files\, substantiated and unsubstantiated,child abuse/neglect files\, the central register\, ombudsman case files (elderly abuse)\, adult abuse case files\, adult abuse central register\, licensing files\, all Training School and State Hospital Files. Client case files include but are not limited to the following types of eligibility and determination forms: Application for Financial\, and Medical; Application for Social Services; Request for Expended Services (obsolete 11-87); Notice of Decision (income report); Certification of Handicapping Condition; Client Admission/Level of Care Determination; Child Abuse/Neglect Report; and Adult Protection/Spouse Abuse Report.,Information includes name\, birth certificates\, social security number\, car registrations and and titles\, court documents\, medical reports\, certification of tribal membership\, lien aggreements\, guardianship orders\, activity logs\, surveys\, progress notes\, and permanency and individual service plans.",Retain for 50 year(s),Private,
19432,Department of Human Services.$bDivision of Child and Family Services.$bOgden Office and Northern Region Administration,Client case files,1985-1995.,Alphabetical by client surname,"These files document complete case histories of clients receiving services provided in or through a social services office (OSS). Programs are funded by the Division of Family Services (DFS)\, Services to the Handicapped (DSH)\, Aging and Adult Services (DAAS)\, and/or local discretionary funds. Two regions also carry programs for the Division of Mental Health (DMH)\, and the Division of Alcoholism and Drugs (DAD). The following record series are not included: adoptions (including interstate compact adoptions)\, foster care and interstate foster care files\, substantiated and unsubstantiated,child abuse/neglect files\, the central register\, ombudsman case files (elderly abuse)\, adult abuse case files\, adult abuse central register\, licensing files\, all Training School and State Hospital Files. Client case files include but are not limited to the following types of eligibility and determination forms: Application for Financial\, and Medical; Application for Social Services; Request for Expended Services (obsolete 11-87); Notice of Decision (income report); Certification of Handicapping Condition; Client Admission/Level of Care Determination; Child Abuse/Neglect Report; and Adult Protection/Spouse Abuse Report.,Information includes name\, birth certificates\, social security number\, car registrations and and titles\, court documents\, medical reports\, certification of tribal membership\, lien aggreements\, guardianship orders\, activity logs\, surveys\, progress notes\, and permanency and individual service plans.",Retain for 50 year(s) after case is closed,Private,
6880,Department of Health and Human Services. Division of Child and Family Services. Brigham City Office,Client case files,1979-1995.,Alphabetical by client surname,"These files document complete case histories of clients receiving services provided in or through a social services office (OSS). Programs are funded by the Division of Family Services (DFS)\, Services to the Handicapped (DSH)\, State Office of Social Services (OSS)\, Aging and Adult Services (DAAS)\, and/or local discretionary funds. Two regions also carry programs for the Division of Mental Health (DMH)\, and the Division of Alcoholism and Drugs (DAD). The following record series are not included: adoptions (including interstate compact adoptions)\, foster care and interstate foster care files\, substantiated and unsubstantiated,child abuse/neglect files\, the central register\, ombudsman case files (elderly abuse)\, adult abuse case files\, adult abuse central register\, licensing files\, all Training School and State Hospital Files. Client case files include but are not limited to the following types of eligibility and determination forms: Application for Financial\, and Medical; Application for Social Services; Request for Expended Services (obsolete 11-87); Notice of Decision (income report); Certification of Handicapping Condition; Client Admission/Level of Care Determination; Child Abuse/Neglect Report; and Adult Protection/Spouse Abuse Report.,Information includes name\, birth certificates\, social security number\, car registrations and and titles\, court documents\, medical reports\, certification of tribal membership\, lien aggreements\, guardianship orders\, activity logs\, surveys\, progress notes\, and permanency and individual service plans.",Retain for 50 year(s) after case is closed,Private,
9992,Department of Human Services. Division of Services to People with Disabilities. St. George Office,Client case files,1976-2011.,Alphabetical by surname,"These files document complete case histories of clients receiving services provided in or through a social services office (OSS). Programs are funded by the Division of Family Services (DFS)\, Services to the Handicapped (DSH)\, State Office of Social Services (OSS)\, Aging and Adult Services (DAAS)\, and/or local discretionary funds. Two regions also carry programs for the Division of Mental Health (DMH)\, and the Division of Alcoholism and Drugs (DAD). The following record series are not included: adoptions (including interstate compact adoptions)\, foster care and interstate foster care files\, substantiated and unsubstantiated,child abuse/neglect files\, the central register\, ombudsman case files (elderly abuse)\, adult abuse case files\, adult abuse central register\, licensing files\, all Training School and State Hospital Files. Client case files include but are not limited to the following types of eligibility and determination forms: Application for Financial\, and Medical; Application for Social Services; Request for Expended Services (obsolete 11-87); Notice of Decision (income report); Certification of Handicapping Condition; Client Admission/Level of Care Determination; Child Abuse/Neglect Report; and Adult Protection/Spouse Abuse Report.,Information includes name\, birth certificates\, social security number\, car registrations and and titles\, court documents\, medical reports\, certification of tribal membership\, lien aggreements\, guardianship orders\, activity logs\, surveys\, progress notes\, and permanency and individual service plans.",Retain for 50 year(s) after case is closed,Private,
18898,Department of Human Services. Division of Aging and Adult Services. Southern Region,Investigation files,1980-2015.,"Alphabetical by region, thereunder by client surname.","These files document Adult Protective Service investigations completed as a result of a referral alleging abuse\, neglect or exploitation of a disabled or senior adult. Information includes birthdate\, names\, addresses\, court documents\, medical reports\, guardianship orders\, referrant names\, perpetrator and victim information\, and investigation results.",Retain for 50 year(s) after case is closed,Protected,
81347,Department of Health and Human Services. Division of Child and Family Services,Client case files,1979-1995.,Alphabetical by client surname,"These files document complete case histories of clients receiving services provided in or through a social services office (OSS). Programs are funded by the Division of Family Services (DFS)\, Services to the Handicapped (DSH)\, State Office of Social Services (OSS)\, Aging and Adult Services (DAAS)\, and/or local discretionary funds. Two regions also carry programs for the Division of Mental Health (DMH)\, and the Division of Alcoholism and Drugs (DAD). The following record series are not included: adoptions (including interstate compact adoptions)\, foster care and interstate foster care files\, substantiated and unsubstantiated,child abuse/neglect files\, the central register\, ombudsman case files (elderly abuse)\, adult abuse case files\, adult abuse central register\, licensing files\, all Training School and State Hospital Files. Client case files include but are not limited to the following types of eligibility and determination forms: Application for Financial\, and Medical; Application for Social Services; Request for Expended Services (obsolete 11-87); Notice of Decision (income report); Certification of Handicapping Condition; Client Admission/Level of Care Determination; Child Abuse/Neglect Report; and Adult Protection/Spouse Abuse Report.,Information includes name\, birth certificates\, social security number\, car registrations and and titles\, court documents\, medical reports\, certification of tribal membership\, lien agreements\, guardianship orders\, activity logs\, surveys\, progress notes\, and permanency and individual service plans. As of 1999\, these records have become part of the Family Files series (Agency General Schedule\, #21935)",Retain for 50 year(s) after case is closed,Private,
20699,Division of Child and Family Services. Central Regional Administration,Substitute care case files,1985-1995.,Alphabetical by client surname,"This is a record of care and services provided to a child under the age of 18 who has experienced severe emotional disturbances\, physical disability\, and/or social maladjustment and who has been in substitute care placement. The Department of Social Services obtains custody of the child by an order from Juvenile Court. Custody is given by the court when the child has been abused and/or neglected by the parent or guardian. The department can be granted voluntary custody of the child for up to 45 days with an agreement of the parent or guardian. The child remains in the department's custody until a parent or guardian has expressed the willingness and ability to resume permanent responsibility for the child or the court orders the,child returned to the custody and home of the parent. This series includes a psychosocial evaluation\, family studies\, financial disclosures\, treatment plans\, progress notes\, supportive services\, court orders and Health and Education records and fees.",Retain for 50 year(s) after case is closed,Controlled,
23658,Department of Human Services.$bDivision of Child and Family Services,"Youth and Family Centered Services, Inc. case files",1996-2001.,Alphabetical by name.,"Client case files from Youth and Family Centered Services\, Inc (YFCS). YFCS contracted with the Division of Child and Family Services from July 1996 through July 2000. Files contain daily logs\, medical information\, and personal information.",Retain for 50 year(s),Private,
7054,Family Services.$bManti Office Department of Human Services. Division of Child and Family Services. Manti Office,Client case files,1976-1995.,Alphabetical by client surname,"These files document complete case histories of clients receiving services provided in or through a social services office (OSS). Programs are funded by the Division of Family Services (DFS)\, Services to the Handicapped (DSH)\, State Office of Social Services (OSS)\, Aging and Adult Services (DAAS)\, and/or local discretionary funds. Two regions also carry programs for the Division of Mental Health (DMH)\, and the Division of Alcoholism and Drugs (DAD). The following record series are not included: adoptions (including interstate compact adoptions)\, foster care and interstate foster care files\, substantiated and unsubstantiated,child abuse/neglect files\, the central register\, ombudsman case files (elderly abuse)\, adult abuse case files\, adult abuse central register\, licensing files\, all Training School and State Hospital Files. Client case files include but are not limited to the following types of eligibility and determination forms: Application for Financial\, and Medical; Application for Social Services; Request for Expended Services (obsolete 11-87); Notice of Decision (income report); Certification of Handicapping Condition; Client Admission/Level of Care Determination; Child Abuse/Neglect Report; and Adult Protection/Spouse Abuse Report.,Information includes name\, birth certificates\, social security number\, car registrations and and titles\, court documents\, medical reports\, certification of tribal membership\, lien aggreements\, guardianship orders\, activity logs\, surveys\, progress notes\, and permanency and individual service plans.",Retain for 50 year(s),Private,
7076,Family Services.$bSaint George Office Department of Human Services. Division of Child and Family Services. Saint George Office,Client case files,1976-1995.,Alphabetical by client surname,"These files document complete case histories of clients receiving services provided in or through a social services office (OSS). Programs are funded by the Division of Family Services (DFS)\, Services to the Handicapped (DSH)\, State Office of Social Services (OSS)\, Aging and Adult Services (DAAS)\, and/or local discretionary funds. Two regions also carry programs for the Division of Mental Health (DMH)\, and the Division of Alcoholism and Drugs (DAD). The following record series are not included: adoptions (including interstate compact adoptions)\, foster care and interstate foster care files\, substantiated and unsubstantiated,child abuse/neglect files\, the central register\, ombudsman case files (elderly abuse)\, adult abuse case files\, adult abuse central register\, licensing files\, all Training School and State Hospital Files. Client case files include but are not limited to the following types of eligibility and determination forms: Application for Financial\, and Medical; Application for Social Services; Request for Expended Services (obsolete 11-87); Notice of Decision (income report); Certification of Handicapping Condition; Client Admission/Level of Care Determination; Child Abuse/Neglect Report; and Adult Protection/Spouse Abuse Report.,Information includes name\, birth certificates\, social security number\, car registrations and and titles\, court documents\, medical reports\, certification of tribal membership\, lien aggreements\, guardianship orders\, activity logs\, surveys\, progress notes\, and permanency and individual service plans.",Retain for 50 year(s),Private,
13689,Department of Human Services.$bDivision of Child and Family Services.$bCedar City Office,Sexual abuse counseling files,1977-1995.,Alphabetical by client surname,"These files and video tapes are created by contracted providers to document sexual abuse evaluations for use in litigation and court proceedings and to diagnose and suggest treatment for those victims of sexual abuse. They contain interviews with children eighteen and under who are the alleged victims of sexual abuse. The case files are used to support video interviews. These are related to Substantiated child abuse and neglect case files (series 81728). UCA 62A-4-509 (1991)\, specifies that when either an oralor written report of alleged abuse or neglect is received\, the Department of Human Services is obligated to conduct a thorough investigation. The investigation may include an inquiry into the child's home environment\, emotional and mental health\, the nature and extent of injuries\, and his or her physical safety.",Retain for 30 year(s) after case is closed,Controlled,
30300,"Department of Natural Resources. Division of Forestry, Fire and State Lands",Forest Stewardship Program records,2012-,Chronological.,"The Forest Stewardship Program (FSP) of the U.S. Forest Service works in partnership with state forestry agencies\, cooperative extension\, and conservation districts to connect private landowners with the information and tools they need to manage their forests and woodlands. Records may include Forest Stewardship Plans and guidelines\, Forest Stewardship Plan Monitoring Forms\, and files related to landowner assistance and education.",Retain for 10 year(s),Private,
30830,Department of Cultural and Community Engagement. Division of Arts and Museums. Folk Arts Program.,Carbon County Project,1979-1988.,Various arrangements within individual boxes.,"Carbon County is known as an outpost of ethnic diversity in Utah. The initial folklife survey of folklife conducted by Sam Beck was expanded by other field workers including Hal Cannon\, Mark Cantor\, Carol Edison and Larry Jones. Several artists were presented at a mini folk festival (Carbon County Folklife Festival) during the Utah Arts Festival in Salt Lake City in the summer of 1979. Subsequent fieldworkers explored in depth the traditions of four families (Carbon County Four Families) of different backgrounds who live in Carbon County. Four folklorists\, Hal Cannon\, Alicia Gonzales\, Richard March and Steve Siporin collected materials and wrote essays on these traditions. They worked with the Fame Price family of Mormon ranchers\, New Mexican Johnny Whelan and his family\, Slovenian button box accordionist Tony Kokal\, Jr. and his family\, and the Italian Nick family. Later David H. Stanley augmented the study by expanding it to include a wider spectrum of folk and ethnic traditions found,in Carbon County\, especially among the Japanese community. The series includes various media and documents related to the project. in Carbon County\, especially among the Japanese community. The series includes various media and documents related to the project.",Retain permanently,Public,2.00 cubic feet
30849,Snyderville Basin Special Recreational District (Utah),Employee history,1993-,Alphabetical by surname,"These records document the application\, hiring\, cumulative salary\, and employment with a governmental entity of all personnel\, including all records necessary to calculate benefits. Information may include employee details\, department and position information\, earnings\, deductions\, and other records.",Retain for 65 year(s),Public,
30848,Snyderville Basin Special Recreational District (Utah),Audit records,1996-,Chronological,"These are audit records summarizing Basin Recreation's programs\, operations\, productivity\, performance\, and compliance\, and examining and verifying the entity's' financial activities for the year.",Permanent. Retain for 10 year(s),Public,
30845,Snyderville Basin Special Recreational District (Utah),Board Meeting Minutes,1993-,Chronological,"Approved meeting minutes of Snyderville Basin Recreation District. Contained in or with the minutes shall be the substance of all matters proposed\, discussed\, or decided\, and votes taken (Utah Code 52-4-203(2014)). This retention schedule includes agendas\, notices\, any public materials distributed or presented during the meeting\, as well as meeting packets or other documents in final form distributed to body members prior to or during the meeting in order to provide context for matters proposed\, discussed\, or decided. May include public and non-public materials.",Permanent. Retain until administrative need ends,Public,
30846,Snyderville Basin Special Recreational District (Utah),"Development, project, and construction plans",1998-,Chronological by project,"Final plans and specifications for approved and constructed buildings\, facilities\, roads\, and bridges. These records document the construction of new buildings\, facilities\, and infrastructure as well as renovation of owned buildings and rented buildings.",Permanent. Retain for 40 year(s) after administrative value has been met,Public,
30847,Snyderville Basin Special Recreational District (Utah),Bond records,2008-,Chronological,"Official files regarding authority to issue bonds (general obligation or revenue). Records may include Indenture of Trust\, leases\, authorizing resolutions\, offering documents\, certificates\, specimen bonds\, and related records.",Permanent. Retain for 5 year(s),Public,
30850,Snyderville Basin Special Recreational District (Utah),Impact fee reports,2014-,Chronological,"These are the monthly and yearly summary reports of impact fees collected by Snyderville Basin Recreation. If the impact fees are not used within six years\, they are returned to those who paid them.",Retain for 6 year(s),Public,
30851,Snyderville Basin Special Recreational District (Utah),Agency history,1993-,Chronological,"These records document the organization and reorganization of Snyderville Basin Recreation. Information includes history\, functional information\, geographical boundaries\, organizational files and related records.",Permanent. Retain until administrative need ends,Public,
30717,Department of Government Operations. Division of Finance. Financial Reporting Office,Mineral lease records,2013-,Chronological by fiscal year.,"These records contain the documentation and county elections that are used to calculate and distribute counties' annual Payment In Lieu of Taxes (PILT) payments received from the Federal Government. These records also document the entity's function to communicate with each county about which of two laws they have elected to receive funds under\, the Secure Rural Schools Act or the 1908 Act\, as well as how each county would like to allocate their funds between Title I\, Title II and Title III. The elections are compiled and submitted by the entity to the National Forest Service as requested\, and supporting documentation is saved when the payments are distributed annually. These records also contain the documentation to support the receipt and distribution of the monthly mineral lease funds sent to the entity by the Bureau of Land Management. Lastly\, the records contain annual reporting to the Federal Government to show how all of these federal funds have been distributed during the prior,federal fiscal year.",Retain for 10 year(s),Public,
30837,Department of Government Operations. Division of Technology Services,Customer Experience (CX) Research on Utah Services - raw data,2022-,Chronological.,"These records include the satisfaction survey responses collected\, maintained\, and processed per a customer experience initiative. The initiative encompasses a portfolio of projects meant to improve how customers interact with government agencies through a standardized website. The customer experience team partners with agencies to collect feedback from the public about online and in-person interactions\, empathy\, satisfaction\, reliability and effort scores. De-identified feedback on state services will be used in internal communications to resolve service issues\, and may be used to showcase the improvement to other state agencies\, stakeholders or the public. These records are considered raw information and are contained in large databases that grow incrementally and accumulate over time\, precluding its disclosure as it exceeds practical limits. The analysis results of the collected survey responses and reports generated from it will be disclosed to the public in the form of periodic,customized reports published by the agency(ies) involved.","Retain for 10 year(s) or until administrative value met, whichever is greater",Public,
8378,Department of Government Operations. Division of Finance. Accounting Operations,Cancelled or replaced warrants,1974-2024.,None,"Records from which payments issued from FINET (the State's accounting system) are either canceled or canceled and replaced. These documents contain the warrant number\, amount\, date and other identifying information along with a record of the person authorizing the action requested to the Division of Finance.",Retain for 7 year(s),Public,
30829,Department of Cultural and Community Engagement. Division of Arts and Museums. Folk Arts Program.,Sanpete County Project,1996-2000.,Various arrangements within individual boxes.,"In 1996\, the Folk Arts Program initiated a folklife survey with the intent to produce an automobile tour guide booklet with compact disc or cassette tape to be used as a cultural heritage product. In addition to sights and sounds\, interviews were gathered about Sanpete's geography\, vegetation\, history industries\, artistic traditions\, ethnic and religious community celebrations\, built environment\, and contemporary lifestyles. The booklet and recording were produced by the Folk Arts Program and the Sanpete County Heritage Council\, with funding provided by the Pioneer Communities/Main Street Program of the Utah State Division of Community Development. The series includes various media and documents related to the project.",Retain permanently,Public,4.00 cubic feet
83844,Department of Commerce. Division of Occupational and Professional Licensing. Committee of Examiners of Barbers,Biennial reports,1903.,Chronological.,"The Barbers Board Report is a published outline of the board's activities and policies. Specifically\, it includes a list of regulations and licensing procedures as well as an account of the previous year's work. It is published to serve as the official report of the board to the governor. Holdings: 1903.",Permanent. Retain for 1 year(s),Public,
22862,Board of Veterinary Medical Examiners,Minutes,1911-1918.,Chronological,"Minutes of open and closed committee and board meetings as required by UCA 52-4-7.5(2009)\, et seq. ""Written minutes shall be kept of all open meetings"" UCA 52-4-7 (2009). May include agenda\, meeting minutes\, transcripts\, and other supporting documentation.",,Public,
20943,Department of Commerce,Publications,1947-,Chronological.,"Documents created by the Department of Commerce including pamphlets\, reports\, leaflets\, manuals\, other published or processed documents available for public notification and distribution.",Permanent. Retain for 1 year(s),Public,3.00 cubic feet
25622,Department of Commerce,Intern and volunteer records,1996-,Chronological.,"These records contain information on those who have been approved by the department to complete an internship for college or university credit or serve as an unpaid volunteer. Files may include correspondence\, resumes\, writing samples\, character reference letters\, reports\, notes\, and other records relating to internships and volunteer programs.",Retain for 1 year(s) after end of project or program,Private,
27174,Department of Commerce,Records requests,1996-,Alphabetical by name of owner,"These files contain information on Government Records Access and Management Act (GRAMA) requests from individuals seeking access to government records. They may contain appeals to designated records officer\, chief administrative officer\, the State Records Committee and to District Court. Records may also include correspondence\, copies of requests\, research notes\, court documents\, and any other documentation concerning the request and appeal process.",Retain for 2 year(s),Public,
27176,Department of Commerce,Americans With Disabilities Act requests for accommodations and complaints,1992-,Alphabetical by name of requester,"These records contain requests received from the public for disability accommodations for state sponsored events. Information includes the request for accommodations and the agency's response including the accommodations made and other related documentation. Also included are ADA complaints and related correspondence\, reports\, investigation records and decisions.",Retain for 5 year(s),Private,
29097,Dept. of Business Regulations.,Administrative records,1951-1952.,None.,"This series contains a list of printing jobs done for the Department of Business Regulation for the 1951-1952 fiscal year. Along with the list are examples of various forms\, certificates\, brochures\, etc. printed for divisions in the department.",,Public,
9248,Department of Commerce. Division of Consumer Protection,Charitable organization records,i 1987-,Alphabetical by company name.,"The Division of Consumer Protection administers and enforces the Charitable Solicitations Act (Utah Code 13-22-2(2017)). Records document the charitable organizations that have registered to solicit contributions (Utah Code 13-22-6(2015)) and include applications and registration documents\, as well as the organization's articles of incorporation\, bylaws\, audit reports\, financial disclosures\, annual reports\, and fund-raising plans.",Permanent. Retain for 10 year(s),Public,27.00 cubic feet
16626,Department of Commerce. Division of Corporations and Commercial Code,Inactive trademark files,1956-,Numerical by trademark file number.,"These are the files of trademarks that have expired. Trademarks are active for ten years. These expired in 1985 or later. When a trademark has not been renewed\, it becomes inactive. The owner has six months prior to date of expiration to renew the trademark. This record is used for research and to answer public inquiry. Once the trademark becomes inactive\, a new trademark must be applied for. These records are filmed when they are active and initially filed with the division. They are also being filmed when they have become inactive. Information is entered into the data file. This series includes Application for Registration of Trade-Mark or Service Mark\, and all related correspondence.__Information includes applicant's name\, partner's name\, place and date of,incorporation\, foreign corporation with authorization to do business in Utah\, address\, facsimilie of the trademark\, the class of goods or services involved\, the particular goods or service with which the trademark or service mark is used\, the mode or manner of use of trademark or service mark\, the dates of first use of the trademark within the state and outside the state\, whether the trademark has been in continuous use in Utah for five years prior to the application\, and the notarized signature of the applicant. Trademarks are not filed in the Corporation File.",Retain permanently,Public,
16641,Department of Commerce. Division of Corporations and Commercial Code,Summons and complaint log,1984-,Alphabetical by name,"This is a log indicating when summons and complaints were received and forwarded by the division. This series includes the name and address of the serving attorney\, the name of the court\, the county\, the plaintiff's name\, the defendant's name and address\, the date the summons was received\, the date it was mailed\, the name of the addressee\, and the date of return of service.",Retain for 5 year(s),,
16643,Department of Commerce. Division of Corporations and Commercial Code,Microfilm record of reinstatements and annual reports,1980-,Numerical by corporate number,"This is a microfilm copy of the above two records series which were filmed on the same roll of film until 1984. Reinstatements are applications by which a corporation suspended or dissolved under UCA 16-10-88.1 or 59-13-61 may be reinstated as a legal entity. Annual reports are reports filed with the department as required by UCA 16-10-121 and 16-10-122. Annual report includes the name of the corporation and the state or country under the laws of which it is incorporated; the address of the registered office and the name of the registered agent in the state; for foreign corporations\, the address of the principle office in the state or country of incorporation; the type of business conducted in Utah; the names and addresses of,the corporate officers; the names and addresses of the directors; the total number of authorized shares itemized by classes\, par values of shares\, shares without par value and series within a class; the total number of issued shares itemized by classes\, par values of shares\, shares without par value\, and series within a class; the amount of stated capital; and the signature of the authorized officer. Application for reinstatement includes the name of the applicant\, the applicant's position (stockholder\, creditor\, or officer)\, the name of the corporation\, the date the corporation was suspended\, and the signature of the applicant.",Retain permanently,Public,
16648,Department of Commerce. Division of Corporations and Commercial Code,Collection agency bonds,1984-,Alphabetical by bond holder name,"These are filings associated with the registration\, bonding\, renewal and miscellaneous documents associated with collection agencies in the state certifying that an agency has been bonded to collect monies\, and has an active registration with the division. This record is not filed in the business entity file. This information includes the initial application\, names\, addresses and notarized signatures of the officers of the collection agencies and the insuring agencies of the bond on record\, annual reports and miscellaneous filings associated with the collection agency.",Retain for 2 year(s),Public,
16658,Department of Commerce. Division of Corporations and Commercial Code,Inactive corporation cards,ca. 1871-1988.,Alphabetical by corporate name.,"This series contains annual report cards\, amendment card and inactive cards arranged alphabetically for companies incorporated to do business in Utah and was created by the Division of Corporations and Commercial Code to facilitate access to the Incorporation Case Files. The document cards contain information pertaining to corporation name\, corporation case file number\, original filing date\, amount of capital stock\, where incorporated\, principal officers\, amendments and dissolution.",,Public,36 microfilm reels
16670,Department of Commerce. Division of Corporations and Commercial Code,Trademark renewals and amendment files,1984-,numerical by trademark number,"This is a record of renewals and amendments filed for a trademark by a corporation. The information in these files includes the trademark number\, the name of the trademark\, the expiration date\, and the name to whom the trademark is registered.",Retain for 50 year(s),Public,
16674,Department of Commerce. Division of Corporations and Commercial Code,Delinquency for failure to file an annual report data record,1987-,None,"This is a report file in the Corporation Data System. It is used to prepare reports of those corporations that have failed to file annual reports. The information includes the corporate number\, the corporate name\, the status of the corporation and the reason for that status.",Retain for 1 month(s),,
16683,Department of Commerce. Division of Corporations and Commercial Code,Trademarks file list,undated,None,"This is a report file in the Corporation Data System. It is used to generate reports on the trademarks that are currently registered in the state. The information includes the corporation number\, the name of the trademark\, the date of registration\, and the trademark number.",Retain for 1 month(s),,
16689,Department of Commerce. Division of Corporations and Commercial Code,Foreign insurance corporations files,1943-,Alphabetical by company name,"At one time\, state law required insurance companies from other states to file a copy of their Articles of Incorporation with both the Corporations Division and the Department of Insurance. This law has since been repealed. The division has no use for this information and a copy of it is maintained by the Insurance Department. Domestic Corporations are required to file with the division. This information is entered into the computer data system. The information includes the name of the insurance company\, the place of incorporation\, the date of incorporation\, the terms of incorporation\, and the names and addresses of the officers and directors.",Retain until administrative need ends,Public,
26229,Department of Commerce. Division of Corporations and Commercial Code,Series limited liability company files,2006-,"Numerical by file number, thereunder chronological by date scanned","Records in this series are created as part of the process of forming a Series Limited Liability Company (LLC). The Series LLC was established by the 2006 Legislature. The purpose of this series is to differentiate between Series LLC records and those of normal LLCs (Series 13993). These records include records that pertain to the formation of Series LLCs\, including the documents for formation\, change forms\, dissolutions\, and amendments. UCA Title 48 (2006) governs the records in this series.",Permanent. Retain for 30 year(s),Public,
81220,Department of Commerce. Division of Corporations and Commercial Code,Financing statements,1965-,Numerical by filing number,"This is the record of filed security interests created by contract including pledge\, assignment\, chattel mortgage\, chattel trust\, trust deed\, factor's lien\, equipment trust\, conditional sale\, trust receipt\, other lien or title retention contract or lease of consignment intended as security. Filing of the financing statement is necessary to protect the creditor's security interests. See Uniform Commercial Code\, UCA 70A Chapter 9. Includes financing statement and statement of continuation\, partial release\, and assignment. Information includes the debtor's name\, address\, and social security number or employer identification number; the secured party's name and address; the type of property covered by the financing statement; the gross,sale price of the collateral; the name and address of any secured party's assignee; the date and time of filing and the filing number; the signatures of the debtor and secured party; and the dates of continuation\, assignment\, amendment\, or partial release.",Retain for 1 year(s),Public,
81225,Department of Commerce. Division of Corporations and Commercial Code,Central filing system master list,1987-,none,"The agency compiles and distributes the federally required central filing system master list of all debtors against whom an agricultural lien has been filed (7 USC 1631 (1986)). Records document the debtor and lender's information\, as well as individuals who register to receive a copy of the list.",Retain permanently,Public,
27743,Department of Commerce. Division of Corporations and Commercial Code,Limited liability partnership files,1994-,Numerical by limited liability partnership file number,"These records contain certificates of limited liability partnerships\, applications for foreign limited liability partnerships\, foreign amendment applications\, cancellation certificates\, renewal statements\, certificates of merger\, and conversion forms. Information will include partnership name\, registered agent's name and address\, number of partners\, and the purpose of the partnership.",Permanent. Retain for 30 year(s),Public,
775,Division of Manufactured Housing and Recreational Vehicle Standards,Plans and specification approval applications,1971-1981.,Alphanumerical,"These records are applications submitted to the Department of Business Regulations by private companies to manufacture mobile homes. Applications include manufacturer's name\, address\, date of application\, plan approval number\, expiration date\, signature of division inspector. These records also include diagrams and specifications for manufactured housing.",,Public,
776,Department of Registration,Professional licenses and certificates registers,1893-1930.,"Alphabetical by profession, thereunder chronological by license date.","Dental Register from 1894-1910. Also\, a register of licenses for midwives\, obstetricians\, physicians\, pharmacists\, and physicians 1894-1928. Register includes license number\, date\, name\, age\, residence\, and name of training school.",,Public,0.50 cubic foot 2 microfilm reels
658,Department of Registration,Administrative records,1892-1982.,Alphanumerical.,"Documents created by the agency\, including pamphlets\, reports\, leaflets\, file manuals\, annual reports\, other published or processed documents\, and the last manuscript report\, if not published\, relating to management projects.",,Public,1 microfilm reel
1899,Department of Commerce.$bDivision of Occupational and Professional Licensing,Nursing school correspondence,1944-ca. 2000.,Alphanumerical.,Contains nursing school correspondence from 1946.,,Public,
7171,Department of Commerce. Division of Professional Licensing,Manufactured housing reports,1980-,Alphabetical by manufacturer name,"These reports document companies that manufacture housing purchased by consumers. Information contains inspection reports\, data plates\, production reports\, and complaint files.",Retain for 7 year(s),Public,1 microfilm reel
5587,Department of Registration,Professional licensing laws and regulations,1934-1983.,"Alphabetical by profession, thereunder chronological by publication date.","Copies of those portions of the Utah Code and Administrative Rules pertaining to professional licensing published by the agency to inform licensees and potential licensees of professional legal obligations. Types of publications include rules of professional conduct\, laws affecting various licensed professions\, and licensing information. Information includes date of publication.",,Public,1 microfilm reel
9785,Department of Commerce. Division of Professional Licensing,Hearing instrument licensing files,1978-,Numerical by licensing number,"These files document applications\, registrations\, and licenses for hearing aid specialists. The Department of Commerce\, Division of Occupational and Professional Licensing\, issues licenses to qualified applicants. Applicants are required to submit a written\, verified statement that they are at least 18 years of age\, in good physical health\, of good moral character\, residents of the state of Utah\, and will adhere to the rules and regulations established by the Advisory Committee of Hearing Aid Dealers. This committee establishes guidelines for examinations\, administration of hearing aid banks\, and specific educational requirements for applicants. The Department of Commerce collects fees for applications\, renewals\, and licenses (UCA 58-46-5 (1991). Information includes name\, social security number\, mailing and business address\, residence\, telephone number\, gender\, birthdate and birthplace\, physical characteristics\, educational background\, and endorsements. Applicants are required to,submit a photograph with their application.",Retain for 10 year(s),Public,
9790,Department of Registration,Podiatric physician licensing files,"1889, 1978-",Numerical by license number,"These files document applications\, registrations\, and licenses for podiatrists. The Department of Commerce\, Division of Occupational and Professional Licensing\, issues licenses to qualified applicants. Applicants are required to be a high school graduate and complete two years of education at an accredited college or university. Also\, applicants must be a graduate of an accredited podiatry school requiring 3\,120 hours of classwork over four podiatric terms and three calendar years\, or 4\,160 hours of classwork over four podiatric terms and four calendar years. Applicants are required to pass an examination\, pay a fee determined by the Department of Commerce\, and licenses must be renewed biennially. (UCA 58-5a-303 (2005). Information includes name\, social security number\, mailing and business address\, residence\, telephone number\, gender\, birthdate and birthplace\, physical characteristics\, educational background\, and endorsements. Applicants are required to submit a photograph with their,application.",Retain for 10 year(s),Public,
9297,Department of Commerce. Division of Professional Licensing,Contractors licensing files,1956-,Numerical by license number,"These files document applications and licenses for general contractors doing business in the State of Utah. The Department of Commerce\, Division of Occupational and Professional Licensing\, issues licenses to qualified persons in the following classifications: general engineering contractor\, general building contractor\, residential and small commercial contractor\, specialty contractor\, journeyman plumber\, apprentice plumber\, master electrician\, journeyman electrician\, residential journeyman electrician\, residential trainee electrician\, and backflow device technician. Applicants are required to pay a fee determined by the Department of Commerce\, pass an examination approved by the Department\, and produce evidence of financial responsibility. Upon approval of the license\, the applicant must file proof of workmen's compensation insurance\, public liability insurance\, and registration with the Department of Employment Security. Information includes name\, address\, telephone number\, social,security number and birthdate. Also included is the name of the business\, the date of incorporation\, the corporation number\, the Utah certificate authority number\, and the date the business commenced operation. The agency discontinued microfilming these records in 1996.",Retain for 10 year(s),Public,1 microfilm reel
9724,Department of Commerce. Division of Professional Licensing,Certified public accountant licensing files,1906-,Numerical by license number.,"These files document applications\, registrations\, and licenses for certified public accountants. The Department of Commerce\, Division of Occupational and Professional Licensing\, issues licenses to qualified applicants. Applicants are required to submit an application\, be of good moral character\, pay a fee determined by the Department of Commerce\, and pass a written qualification examination and submit to an oral interview by the Utah Board of Accountancy (UCA 58-26a-302 (2005)). Information includes name\, social security number\, mailing and business address\, residence\, gender\, birthdate and birthplace\, educational background\, and endorsements. Applicants are required to submit a photograph with their application.",Retain for 10 year(s),Public,1 microfilm reel
9303,Department of Commerce. Division of Professional Licensing,Examination records,1975-,Chronological,"These records document examinations given to individuals seeking various trade and professional licenses from the State of Utah. The Department of Commerce\, Division of Occupational and Professional Licensing\, tests individuals applying for licenses to determine the applicant's knowledge of the subject matter of the trade or profession. Information includes test questions\, drawings\, video tapes\, practical application materials\, and other documents.",Retain for 5 year(s),Protected,
9725,Department of Commerce. Division of Professional Licensing,Accounting firms licensing files,1980-,Chronological by license number.,"These files document applications\, registrations\, and licenses for accounting firms. Information includes business name\, address\, employment history\, expenditures\, and telephone numbers.",Retain for 10 year(s),Public,
9733,Department of Commerce. Division of Professional Licensing,Massage licensing files,1980-,Numerical by license number.,"These files document applications\, registrations\, and licenses for massage technicians. The Department of Commerce\, Division of Occupational and Professional Licensing\, issues licenses to qualified applicants. Applicants are required to submit an application\, provide evidence of completion of a degree from a school approved by the Division of Occupational and Professional Licensing and the Board of Massage\, complete an approved apprenticeship program consisting of a minimum of 1\,000 hours of supervised training over a one year period\, be of good moral character\, pay a fee\, and pass an examination determined by the Department of Commerce (UCA 58-47a-5(2) (1991)). Information includes name\, social security number\, mailing and business address\, educational background\, and birthdate and birthplace. Applicants are required to submit a photograph with their application.",Retain for 10 year(s),Public,
9744,Department of Commerce. Division of Professional Licensing,Endowment care cemetery licensing files,1980-,Numerical by license number.,"These files document applications\, registrations\, and licenses for endowment care cemeteries. Applicants must meet requirements outlined by the Department of Commerce\, Division of Occupational and Professional Licensing. Information includes name\, address\, birthdate\, education\, and social security number.",Retain for 10 year(s),Public,
9758,Department of Commerce. Division of Professional Licensing,Psychologist licensing files,1980-,Numerical by license number,"These files document applications\, registrations\, and licenses for psychologists. The Department of Commerce\, Division of Occupational and Professional Licensing\, issues licenses to qualified applicants. Applicants are required to submit an application\, be of good moral character\, pay a fee determined by the Department of Commerce\, pass an examination\, provide evidence of completion of a doctoral degree in psychology from an accredited college or university\, and provide evidence of two years of supervised professional experience. Information includes name\, mailing and business address\, gender\, birthdate and birthplace\, social security number\, physical characteristics\, and educational background. Applicants are required to submit a photograph with their application.",Retain for 10 year(s),Public,
11188,Department of Commerce. Division of Professional Licensing,Declaratory orders,1990-,Alphabetical by surname of requestor,"These files document declaratory orders requested by the public from Utah State government agencies. Persons file requests for agencies to file declaratory orders to determin the applicability of specific statutes\, rules\, or orders within the primary jurisdiction of agencies to specified circumstances. Agencies are required to issue rules that provide for the form\, contents\, and filing of petitions for declaratory orders; provide for the disposition of the petitions\, define the classs of circumstances in which the agency will not issue a declaratory order; are consistent with the public interest and with the general policy of Utah statutes; and facilitate and encourage agency issuance of reliable advise (UCA 63-46b-21(1)(2) (1992)). Information includes name of requesting party\, item being requested\, and the declaratory order issued by the agency.",Retain for 5 year(s),Public,
10544,Department of Commerce. Division of Professional Licensing,Private probation provider licensing files,1985-,Numerical by license number,"These files document applications\, registrations\, and licenses for private probation providers. The Department of Commerce\, Division of Occupational and Professional Licensing\, issues licenses for qualified applicants. Applicants are required to submit an application for approval by the Division of Occupational and Professional Licensing and the Private Probation Provider Licensing Board. The applicant must submit evidence that a business license to engage in private probation has been issued by the political subdivision in which they intend to establish their business. Information includes applicant name\, social security number\, birthdate and birthplace\, educational background\, and physical characteristics. They are also required to submit a photograph with their application.",Retain for 10 year(s),Public,
9954,Department of Commerce. Division of Professional Licensing,Radiology technology licensing files,1990-,Numerical by license number,"These files document applications\, registrations\, and licenses for Radiology Practical Technicians. The Department of Commerce\, Division of Occupational and Professional Licensing\, issues licenses to qualified applicants. Applicants are required to submit a written\, verified statement under the guidelines prescribed by the Radiology Technologist Licensing Board. Applicants are also required to be of good moral character\, be a graduate of an accredited educational program or be certified by the American Registry of Radiologic Technologists and have passed an approved examination. In addition\, applicants are required to complete an educational program in radiation protection procedures and equipment operation\, complete one or more educational courses in anatomy and positioning for specific areas of the human body. These areas include the skull\, chest and extremities\, spine\, pelvis and abdomen\, and feet and ankles. Technicians are required to renew their licenses biennially. Also\,,Radiological Practical Technicians must perform their duties under the general supervision of a licensed radiologist (UCA 58-54-4-7 (1991). Information includes name\, social security number\, mailing and business address\, residence\, telephone number\, gender\, birthdate and birthplace\, physical characteristics\, educational background\, and endorsements. Applicants are required to submit a photograph with their application.",Retain for 10 year(s),Public,
9965,Department of Commerce. Division of Professional Licensing,Osteopathic physician and surgeon licensing files,1970-,Numerical by license number,"These files document applications\, registrations\, and licenses for Osteopathic Physicians. The Department of Commerce\, Division of Occupational and Professional Licensing\, issues licenses to qualified applicants. Applicants are required to submit a written\, verified statement conforming to the guidelines prescribed by the Board of Osteopathic Medical Examiners. Applicants are required to be at least 21 years of age\, be citizens of the United States\, be of good moral character\, have completed at least two years of general study at an accredited college or university\, be a graduate of an accredited college of osteopathic medicine\, have completed 12 months of hospital training\, be physically and mentally competent to safely engage in the practice of osteopathic medicine\, have not been guilty of any act of unprofessional conduct\, and have successfully passed an examination approved by the Department of Commerce. Also\, applicants are required to pay a fee determined by the Department of,Commerce (UCA 58-68-302 (2005). Information includes name\, social security number\, mailing and business address\, residence\, telephone number\, gender\, birthdate and birthplace\, physical characteristics\, educational background\, and endorsements. Applicants are required to submit a photograph with their application.",Retain for 10 year(s),Public,
9967,Department of Commerce. Division of Professional Licensing,Dietitian licensing files,1986-,Numerical by licensing number,"These files document applications\, registrations\, and licenses for Dietitians. The Department of Commerce\, Division of Occupational and Professional Licensing\, issues licenses to qualified applicants. Applicants are required to submit a written\, verified statement conforming to guidelines prescribed by the Dietitian Board. Applicants must be of good moral character; hold a baccalaureate or post baccalaureate degree from an accredited college or university with major course work in the sciences of food\, dietetics\, food systems management\, or an equivalent course of study; completed an internship under the supervision of a certified dietitian; successfully completed a competency examination; and pay a fee prescribed by the Department of Commerce. Applicants are required to renew their licenses biennially (UCA 58-49-(4-9) (2005). Information includes name\, social security number\, mailing and business address\, residence\, telephone number\, gender\, birthdate and birthplace\, physical,characteristics\, educational background\, and endorsements. Applicants are required to submit a photograph with their application.",Retain for 10 year(s),Public,
10198,Department of Registration,Construction trades licensing files,"1904-1946, 1983-ca. 2000.",Alphabetical by surname,"These files document applications\, registrations\, and licenses for the construction trade industry. The Department of Commerce\, Division of Occupational and Professional Licensing\, issues licenses to qualified applicants. Applicants are required to submit an application\, pay a fee\, and pass an examination approved by the Contractors Licensing Board\, the Plumbers Licensing Board\, or the Electricians Licensing Board UCA_58-55-5_(1991). Upon approval of the license\, applicants are required to file proof of workman's compensation and public liability insurance\, proof of registration with the Department of Commerce\, Divisions of Corporations and Commercial Code\, and proof of registration with the Department of Employment Security and Utah State Tax Commission. Applicants are required to renew their licenses biennially UCA 58-55-6 (1991). Information includes name\, address\, telephone number\, social security number\,,birthdate. Also\, business name and the date operations are commenced are included.",,Public,1 microfilm reel
12625,Department of Commerce. Division of Professional Licensing,Application packet requests,1993-,Alphabetical by application type,"These records document requests for applications for the professions and occupations regulated by the Division of Professional and Occupational Licensing. Persons requesting applications are placed in contact with the National Assessment Institute (NAI)\, an entity under contract with the Division. The NAI is responsible for mailing application information to individuals making requests. The NAI compiles statistical reports from these requests before they are destroyed. Information includes name\, mailing address\, application types\, and requests.",Retain for 6 month(s) or for 0,Public,
14408,Department of Commerce. Division of Professional Licensing,Investigative case management files (open cases),1990-,"Alphabetical by surname, thereunder numerical by case number.","Computer data files and paper reports created to track complaints\,investigations\, and licensing board decisions against licensees engaged in unlawful activities.",Permanent. Retain for 30 year(s),Protected,
14413,Department of Commerce. Division of Professional Licensing,Disciplinary newsletters,1983-,Chronological by newsletter date.,"Newsletters created to document disciplinary actions taken against both licensed and unlicensed individuals. Published quarterly\, it includes summaries of disciplinary actions resolved during the previous quarter. The last hard copy version was printed and distributed in April 2002. From that time forward the newsletter became available on the division's website only.",Permanent. Retain until administrative need ends,Public,0.20 cubic foot
16692,Department of Commerce. Division of Professional Licensing,Board and committee meeting minutes,1977-,Chronological.,"These files document minutes of boards and advisory committees set up for each licensed occupation or profession. More than sixty occupations and professions are licensed and each one has its own board or advisory committee. Some professions may also have a peer advisory committee established pursuant to UCA 58-1-203(1)(f). These boards are charged with recommending rules and policies\, establishing passing scores for examinations for license applicants\, screening applicants and recommending licensing renewal or reinstatement\, and assisting in the establishment of standards for students or trainees to become qualified for a license. Information includes date and place of meeting\, time of the meeting\, individuals present\, topics discussed\, and decisions reached. This series also includes copies of posted board and committee meeting agendas beginning in March\, 2008.",Permanent. Retain for 5 year(s),Public,1.00 cubic foot
17322,Department of Commerce.$bDivision of Occupational and Professional Licensing,Athletic Commission licensing files,1990-2008.,Numerical by license number,"These are applications and licenses for the various types of participants in unarmed combat events. Licenses are issued to contest promoters\, contestants\, referees\, seconds\, managers and judges. Applicants must meet criteria for licensure. Information includes name\, address\, social security number\, birthdate\, education\, and work experience. Contestant licensing files includes HIV test results and may include other medical information.",,Public,1 microfilm reel
17374,Department of Commerce. Division of Professional Licensing,Certified registered nurse anesthetist licensing files,1995-,Numerical by license number,"These are applications and licenses for certified registered nurse anesthetists. Applicants must meet criteria for licenses. (UCA 58-1-301 (2005)). Information includes name\, address\, birthdate\, education\, and work experience.",Retain for 10 year(s),Public,
17910,Department of Commerce. Division of Professional Licensing,Recreational vehicle dealer licensing files,1982-,Numerical by license number,"These files document applications\, registrations\, and licenses for recreational vehicle dealers. Under Utah law\, applicants must meet specific requirements to be licensed. Information includes name\, social security number\, birthdate and birthplace\, and address.",Retain for 10 year(s),Public,
17305,Department of Commerce. Division of Professional Licensing,Diversion case files,1992-,"Alphabetical by surname, thereunder by profession",These are files of licensees who have violated laws or regulations and have been placed in a diversion program by the Department of Commerce. The licensee agrees to comply with the conditions outlined by the Division of Occupational and Professional Licensing as a probationary condition to retain their license.,Permanent. Retain for 10 year(s) after completion of publication or report,Protected,
17361,Department of Commerce. Division of Professional Licensing,Residence lien recovery fund registrant licensing files,1995-,Numerical by license number,"These files document applications\, registrations\, and licenses for residence lien recovery fund registrants. Applicants must meet requirements outlined by the Department of Commerce\, Division of Occupational and Professional Licensing. Information includes\, name\, address\, birthdate\, education\, and social security number.",Retain for 5 year(s),Public,
17900,Department of Commerce. Division of Professional Licensing,Pharmacy technician licensing files,1996-,Numerical by license number,"These files document applications\, registrations\, and licenses for pharmacy technicians. Under Utah law\, applicants must meet specific requirements to be licensed (UCA 58-1-301 (2005). Information includes name\, social security number\, birthdate and birthplace\, and address.",Retain for 10 year(s),Public,
17383,Department of Commerce. Division of Professional Licensing,Construction trade instructor licensing files,1994-,Numerical by license number,"These are applications and licenses for construction trade instructors. Applicants must meet criteria for licenses. (UCA 58-1-301 (2005)). Information includes name\, address\, birthdate\, education\, and work experience.",Retain for 10 year(s),Public,
17913,Department of Commerce. Division of Professional Licensing,Examination application files,1980-,"Alphabetical by name, thereunder by profession","These files document standards for licensing examinations. This information provides the Division of Occupational and Professional Licensing contract testing agency with correct examination information. This enables the testing agency to arrange the correct exam and register for applicants testing for licenses. Information includes name\, address\, telephone number\, social security number\, and certification information.",Retain for 5 year(s),Private,
17380,Department of Commerce. Division of Professional Licensing,Naturopathic physician licensing files,1995-,Numerical by license number,"These are applications and licenses for naturopaths. Applicants must meet criteria for licenses. (UCA 58-1-301 (2005). Information includes name\, address\, birthdate\, education\, and work experience.",Retain for 10 year(s),Public,
17389,Department of Commerce. Division of Professional Licensing,Journeyman electrician licensing files,1995-,Numerical by license number,"These are applications and licenses for journeyman electricians. Applicants must meet criteria for licenses. (UCA 58-1-301 (2005). Information includes name\, address\, birthdate\, education\, and work experience.",Retain for 10 year(s),Public,
20350,Department of Commerce. Division of Professional Licensing,Preneed funeral plan contracts and trust reports,1995-,Alphabetical by name of funeral home,"These records document contracts and trust reports for preneed funeral arrangements. Funeral homes are required to submit annual reports of preneed sales to the Department of Commerce\, Division of Occupational and Professional Licensing. Information includes contracts\, trust reports\, names\, signatures\, and telephone numbers.",Retain for 5 year(s),Public,
23687,Department of Commerce. Division of Professional Licensing,Athlete Agent licensing files,2001-,Numerical by license number.,"The purpose of this record series is to document that the applicant has met all requirements for licensure. This file contains such information as applicant's name\, address\, social security number\, telephone number\, work experience\, education\, transcripts and date of birth.",Retain for 10 year(s),Public,
26726,Department of Commerce. Division of Professional Licensing,Board and committee meeting recordings,2004-,Alphabetical by title thereunder chronological,This series contains audio recordings of board and committee meetings. They are used to create the official written minutes for each meeting.,Retain for 3 year(s) after approval of minutes,Public,
26339,Department of Commerce. Division of Professional Licensing,Board member orientation training records,1988-,Chronological by year of training,"The division conducts an annual new board member orientation for those recently appointed to one of DOPL's professional/occupational licensing boards. This file includes a listing of attendees\, agenda\, orientation and records manual\, and orientation memos.,Records created by an agency sponsoring a conference\, workshop\, or seminar. Information may include copies of conference agenda\, programs\, brochures\, reports\, advertising information for the conference\, presentations\, speeches\, significant correspondence\, and related material.",Permanent. Retain for 5 year(s),Public,
26589,Department of Commerce. Division of Professional Licensing,Controlled substance tracking files,1995-,Alphabetical by name; numerical by identification number,"These records contain information regarding every prescription for a controlled substance dispensed in the state to any person other than a patient in a licensed health care facility. Files contain the following prescription information: names of practitioners; dates prescribed and filled; names and identifications of persons for whom the prescriptions were written; and the names\, identifying numbers\, dosage quantities\, frequencies\, and strengths of the controlled substances. The records also provide the names of the pharmacists and drug outlets as well as other information required by division rule. This information allows the agency to track controlled substances and the prescribing and dispensing of the substances. The information is also used to identify practitioners or individuals dispensing or obtaining controlled substances in an unlawful or unprofessional manner.",Retain for 20 year(s),Exempt,
26580,Department of Commerce. Division of Professional Licensing,Controlled substance database registry,2002-,Alphabetical by name,"These records contain registration information provided by individuals seeking access to the state's controlled substance database. Information is collected to verify and authorize user access to the database. Data collected includes name\, birth date\, address\, e-mail address\, Drug Enforcement Administration (DEA) registration number\, driver license number\, law enforcement originating agency identifier\, medical/dental information\, state occupational license number\, telephone number\, and user identification number.",Retain until administrative need ends,Exempt,
25563,Department of Commerce. Division of Professional Licensing,Consent order compliance records,2002-,Numerical by assigned case number,"These are non-disciplinary stipulation and consent orders allowing companies to engage in the filling of internet pharmaceutical perscriptions. Also included are documents demonstrating compliance with stipulation and consent orders. Information includes name of company\, agency case number\, date of order\, and signatures of representatives of consenting parties.",Retain for 4 year(s) after final action,Protected,
27208,Department of Commerce. Division of Professional Licensing,Criminal history files,1995-,Alphabetical by profession type thereunder alphabetical by name,"These records are criminal histories from the Federal Bureau of Investigations (FBI) and the Bureau of Criminal Identification (BCI). They are used as part of an application for a license for a group of professions regulated by the division. Applicants are required to submit fingerprints for the following professions: burglar alarm \, massage\, pharmacy\, nursing\, private security\, and deception detection. Fingerprints are compared to FBI and BCI databases for criminal history matches. Criminal history records received from the FBI/BCI are used in the evaluation of approval or denial of the license application.,These records contain unique information in rough notes or drafts assembled or created and used to prepare or analyze other documents. The information adds proper understanding to the formulation and execution of policies\, decisions\, actions\, or responsibilities.",Retain for 1 year(s) after end of project or program,Protected,
27214,Department of Commerce. Division of Professional Licensing,Vocational rehabilitation counselor licensing files,2009-,Numerical by license number,"These records contain information required to regulate and license vocational rehabilitation counselors. The records document that the applicant has met all of the requirements for licensure. Application information includes name\, address\, date of birth\, social security number\, telephone number\, work experience\, education\, and transcripts.",Retain for 10 year(s),Public,
29149,Department of Commerce. Division of Professional Licensing,Closed cosmetology school student records,2014-,,"These records support the agency's function to establish licensure standards for schools of cosmetology and associated professions\, and to issue or revoke licenses according to how well applicants meet the qualifications of licensure (Utah Code 58-11a (2017)). These are student records retained by the Division upon closure of a previously licensed school. Student files contain enrollment agreements\, financial information\, course description\, credit completion\, and other records pertinent to their attendance at the school.",Retain for 10 year(s) after expiration of permit or license,Exempt,
81193,Department of Commerce. Division of Professional Licensing,Attorney General's opinions,1934-,alphabetical by case name,"These are legal interpretations written by the Attorney General's office upon request by the Division to guide them in enforcing and obeying the law. Information includes opinions\, requests for opinions\, request number\, date of the request\, subject of the request\, facts of the case\, and the Attorney General's conclusion.",Permanent. Retain for 5 year(s),Public,
81195,Department of Commerce. Division of Professional Licensing,Correspondence file,1979-,Chronological,"This file contains copies of all correspondence and memoranda sent by and to the Division. This file includes memoranda and correspondence to and from the Division staff\, members of the public\, members of the various boards\, licensees\, council of state government\, and other state agencies. Subjects covered include personnel changes\, dates of license examination\, staff assistance to the boards\, license approval\, and requests for information.",Permanent. Retain for 1 year(s),Public,
81199,Department of Commerce. Division of Professional Licensing,"Certified public accountant certification file pending licensure/ application for licensure, certification or registration",1974-,Numerical by license number,"These are the files of applicants for CPA licenses who have passed all of the qualifications for a CPA license except for the experience requirement under UCA 58-26-6(2). These files include license application and references. Information includes the applicant's name\, address\, telephone number\, date of birth\, place of birth\, educational background\, and references.",Retain for 3 year(s) after expiration of permit or license,Public,
81206,Department of Commerce. Division of Professional Licensing,Temporary permit report,1985-,Numerical by report number,"This is a report of the temporary permits issued by the division. The information includes the name of the permit holder\, the profession\, and the permit number.",Retain for 30 year(s),,
81237,Department of Commerce. Division of Professional Licensing,Professional license listing,1985-,none,"This is a report generated by the Automated License Management System on an as needed basis to list license holders by profession. The information recorded includes the type of profession\, licensee's name\, identification number\, address and the total number of licenses in each profession.",Retain for 30 day(s),Public,
81239,Department of Commerce. Division of Professional Licensing,Continuing education advisory committee administrative files for certified public accountants,1984-,Chronological,"These are the files of the advisory committee established under UCA 58-1-7 and 8 to oversee the licensing of certified public accountants. These files include records of courses accredited and not accredited\, complaint files\, continuing education approval requests\, published brochures for courses\, and meeting agenda. Information on courses includes the course sponsor\, the name of the contact individual\, the telephone number\, the title of the course or program\, the objectives of the program\, the date of presentation\, the # of credit hours requested and approved for the course\, and the date that the board approved or disapproved the course.",Retain for 5 year(s),Public,
81166,Department of Commerce. Division of Professional Licensing,National council disciplinary reports,1984-,Chronological,"These consist of reports of nurses whose licenses have been revoked or suspended in other states. When received\, the division staff checks the list with a list of nurses registered to practice in Utah. Any nurse who has had a license revoked\, suspended\, or denied in another jurisdiction may be denied a license to work in Utah under the provisions of UCA 58-31-14(1)(f). The information includes the name of the nurse\, any other names used by the nurse (AKA)\, the state where a license was originally granted and the original license number\, the nurse's address\, the nurse's maiden name\, the date of the disciplinary action\, the type of action (revocation\, probation\, etc.)\, the reason for the,action\, and any comments (civil penalty\, may not apply for reinstatement\, etc.).",Retain for 1 year(s),Public,
84341,Department of Commerce. Division of Professional Licensing,Deception detection licensing files,1975-,Numerical by license number,"This file contains all necessary and required information to document the individuals eligibility to become an examiner or an intern examiner. No person may administer examinations without first receiving a license to do so. This includes the application\, finger print cards (2)\, photograph\, copy of previous license in case of renewal\, agency correspondence\, applicant correspondence\, supervising examiners report\, correspondence from attorneys\, correspondence from examiners\, polygraph board correspondence\, criminal history information\, driver license copy\, various types of diplomas\, tape recordings\, and polygraph charts. This license must be renewed every two years.",Retain for 10 year(s),Public,
8400,Department of Commerce. Division of Public Utilities,Public utility regulatory policy act grant files,1979-2013.,Alphabetical by subject,"These are the files of a grant awarded to the state under the authority of 42 USCA 6804. The grant is part of a program to investigate new ways of determining and funding regulatory rates and reform initiatives for the purpose of improving electric utility rates. These finding may lead to a change in division policy. The file consists of Federal Energy Regulatory Commission literature\, studies of utility rates\, task force meeting minutes\, correspondence\, the grant application\, and the final report.",,Public,
8344,Department of Commerce. Division of Public Utilities,Fixed utilities fee setting case file,1985-2013.,None,"This is a record of fee fixing against utilities. The purpose of this fee is to ensure that the utilities pay for the cost of their regulation. Reports are required to be filed with the division. The file includes annual reports\, orders\, regulatory fee notices\, and working papers.",,Public,
25570,Department of Commerce. Division of Public Utilities,Publications,1984-2013.,Chronological.,"Documents created by the Division of Public Utilities\, including pamphlets\, reports\, leaflets\, file manuals\, annual reports\, and other published or processed documents. Holdings include ""Your Rights and Responsibilities as a Utility Customer"" (c. 1984)\, Utah Code Title 54 Public Utilities Statutes and Public Service Commission Rules (September 1990)\, and Utah Code Title 54 Public Utilities Statutes and Public Service Commission Rules (September 1992).",,Public,1 microfilm reel
29711,Department of Commerce. Division of Public Utilities,Long-term research resource records,1969-,"Chronological by year, thereunder alphabetical by company.","The Division of Public Utilities makes recommendations to the Utah Public Service Commission for rate-making purposes\, applications\, hearings and other issues affecting quality of service. The Division also handles and investigates consumer complaints and monitors utility operations to ensure compliance with Public Service Commission rules\, regulations and orders. See Utah Code 54-4a-1 (1989). Records may include cost of service records\, energy balancing account (EBA) records\, electric service agreements (ESA) and power purchase agreement (PPA) contracts\, major plant additions\, multistate process (MSP) records\, passthrough filings (for 191 account\, infrastructure\, and transportation charge)\, rate case records\, renewable service contracts\, results of operations\, significant energy resource decisions (both voluntary and pre-approval)\, and inspector training records.",Retain for 50 year(s),Public,
29723,Department of Commerce. Division of Public Utilities,Water utility company research records,1969-,,"The Division of Public Utilities makes recommendations to the Utah Public Service Commission for rate-making purposes\, applications\, hearings and other issues affecting quality of service. The Division also handles and investigates consumer complaints and monitors utility operations to ensure compliance with Public Service Commission rules\, regulations and orders. See Utah Code 54-4a-1 (1989). Records may include gross revenue reports\, old tariffs\, formal complaints\, informal complaints\, audit reports\, and similar records.",Retain for 10 year(s),Public,
29722,Department of Commerce. Division of Public Utilities,Telecommunications utility company research records,1969-,,"The Division of Public Utilities makes recommendations to the Utah Public Service Commission for rate-making purposes\, applications\, hearings and other issues affecting quality of service. The Division also handles and investigates consumer complaints and monitors utility operations to ensure compliance with Public Service Commission rules\, regulations and orders. See Utah Code 54-4a-1 (1989). Records may include\, gross revenue reports\, old tariffs\, formal complaints\, informal complaints\, audit reports\, lifeline reimbursement memos\, Universal Service Support Fund (USF) status reports\, USF contribution forms\, annual USF recommendations\, pole attachment agreements\, deferred accounting orders\, and similar records.",Retain for 10 year(s),Public,
85083,Department of Commerce. Division of Public Utilities,Correspondence files,1982-2013.,"Alphabetical by subject, thereunder chronological","This is a record of internal administrative correspondence\, housekeeping correspondence and letters of transmittals. This series includes organizational staffings\, procedures\, policies\, internal communications and thank-you letters.",,Public,
7305,Department of Commerce. Division of Real Estate,Certification of real estate schools case files,2010.,Alphabetical by real estate school name.,"This record includes documentation regarding location of school\, director of school\, and nature of program.",Retain permanently,Public,
5565,Department of Commerce. Division of Real Estate,Utah Real Estate News,1958-2010.,Chronological by date.,"This newsletter provides real estate licensees with information and education needed to competently serve real estate consumers. It includes current market status\, legislative rules\, changes in division administration and procedure\, disciplinary sanctions\, opportunities for continuing education\, and other items of general interest.",,Public,1 microfilm reel
6684,Department of Commerce. Division of Real Estate,Renewal applications,1986-,Alphabetical by name thereunder chronological by date,"These records document the complete process of renewing the registration\, license\, or certification of appraisers\, appraiser trainees\, real estate professionals\, mortgage entities\, mortgage professionals\, appraisal management companies\, timeshare developers\, and sales persons. They also document the schools\, instructors\, and courses through which these professionals obtain required continuing professional education in Utah. Records include application forms; verification of identity; verification of legal presence; disclosure questionnaires\, records of criminal activity\, and adverse administrative actions occurring since the last date of registration\, licensure\, or certification. Information in the records includes name\, birth date\, gender\, address(es)\, telephone number(s)\, Social Security number\, driver license number\, and employment information.",Retain for 10 year(s),Private,
9345,Department of Commerce. Division of Real Estate,Instructor applications,1978-2010.,None.,"This record includes documentation outlining instructors qualifications\, name and address and school affiliation.",Permanent. Retain for 1 year(s),Private,
25527,Department of Commerce. Division of Real Estate,Statutes and administrative rules,1933-2010.,Chronological by publication date.,"This series contains compiled publications of the statutes\, laws and administrative rules that govern the Division of Real Estate and the brokers and salespeople that the division services. Each volume contains a title page and then the sections of the Utah Code or Utah Administrative Rules that are related to real estate law. Publication dates are not always included so may be inferred from effective dates of statutes or rules.,Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",,Public,
82553,Department of Commerce. Division of Real Estate,Sales agent's license applications,1986-2010.,Chronological.,"This series consists of applications filed by individuals to request licensing as real estate and mortgage licensees. These applications include the licensee's name\, address\, social security number\, and date of birth. Also included is the company name and address with the brokers name and license number\, the licensee's test results\, and an education certificate. The information is used to license an individual and track the company they will be affiliated with. From 1986 to 2006 these records were arranged alphabetically by name. They are now arranged chronologically by date.",Retain for 4 year(s),Public,
83959,Department of Commerce. Division of Real Estate,Investigative files (no action),1970-,Numerical by case number,"These records document complaints filed against real estate licensees and in which no action was taken after an investigation. Information includes license number\, case number\, notes\, social security number\, case summary\, original complaint letter\, complaint intake sheet\, license status notice\, respondent's answer\, interview notes\, and investigative reports.",Retain for 10 year(s),Protected,
82570,Department of Commerce. Division of Real Estate,Evaluation forms,2010-,"Alphabetical by course, school, or instructor's name","These records are evaluations forms completed by individuals who take education from the Division of Real Estate-certified schools and instructors. Information includes school\, instructor\, and course names; course certification number; and student comments as to the value and effectiveness of the educational experience. Prospective licensees must attend one of these schools as part of the licensing process. Information in the records may include the school identification number\, the school name and address\, and the name of the contact person.",Retain until resolution of issue,Public,
82574,Department of Commerce. Division of Real Estate,Notices,1982-,"Alphabetical by name, thereunder chronological","These records contain information that an individual who is registered\, licensed\, or certified by the division of Real Estate is required to provide if the individual files for bankruptcy; resolves a criminal prosecution through conviction\, plea in abeyance\, or diversion agreement; or suffers an adverse licensing action in another jurisdiction. This requirement is imposed by statute as follows: appraisal\, UCA 61-2g-306 (2011); mortgage\, UCA 61-2c-205 (2011); real estate\, UCA 61-2f-301 (2011); and timeshare\, UCA 57-19a-303.",Retain for 10 year(s),Private,
82585,Department of Commerce. Division of Real Estate,Complaint files,1965-2011.,Chronological.,"These records document the complaints received by the Division of Real Estate. Information includes the complaint date\, the name(s) of each party\, the substance of the complaint\, and the investigator's recommendation as to whether the Division of Real Estate should begin an enforcement action on the basis of the information submitted.",Retain for 10 year(s) after case is closed,Protected,
84489,Department of Commerce. Division of Real Estate,Status reports for subdivision and timeshares,1980-2010.,none,"These reports include subdivision and timeshare names\, and the number of case files. They also cite what must still be done to complete registration. This record is maintained by the agency and is continually updated.",Retain permanently,Public,
807,Department of Commerce. Division of Securities,Minute books,1919-1985.,Chronological by date of entry.,"This series consists of bound minute books recording the actions of the Securities Commission\, especially by the director. Entries are dated and signed with a brief description of the proceedings.",,Public,
3271,Securities Commission,Mortuary regulation case files,1960-1973.,Alphanumerical.,"These are investigation files. Included are mortuary statements from banks regarding trust money\, pre-need annual reports\, contracts\, licenses\, applications for agent licenses\, trust agreements\, and copies of civil cases 148\, 189 and 8468.",,Private,
4724,Securities Commission,Issuer's case files,"i 1947-1952, 1968-2013.",numerical,These case files include requests from the Department of Business Regulation for renewal of issuer's privileges and registrations over a period of time.,Permanent. Retain for 1 year(s),,
13980,Department of Commerce. Division of Securities,Koyle Mining Company file,undated.,None.,"This series contains various files concerning the Koyle Mining Company (also called the Dream Mine) gathered over time by the Securities Division\, especially in regards to information about the selling of stock in the company. Examples of records include correspondence\, a copy of a university thesis\, and newspaper clippings.",,Public,1 microfilm reel
22621,Department of Commerce. Division of Securities,506 Private placement records,1996-,Alphabetical by issuer surname,"These files document 506 Private Placement offerings\, registered with the Department of Commerce\, Division of Securities. These records are created for the purpose of ensuring compliance with the Uniform Securities Act (UCA 61-1 thru 30 (1999). The records contain corporate finance filings.",Retain for 7 year(s),Public,
80726,Department of Commerce. Division of Securities,Broker dealer files,1978-,Alphabetical by name,"This is the record of the registration of individuals engaged in the business of effecting transactions in securities and in advising others as to the value of securities and the advisability of investing in securities. According to UCA 61-1-4\, the registration is good until December 31 of each year and must be renewed annually. The file includes the applicant's form and place of organization; the qualifications and business history of the applicant; in the case of a broker dealer or investment advisor\, the qualifications and business history of any partner\, officer\, or director\, any person occupying a similar status or performing similar functions\, or any person directly or indirectly controlling the broker-dealer or investment advisor;,and\, in the case of an investment advisor\, the qualifications and business history of any employee; any injunction or administrative order or conviction of a misdemeanor involving a security or any aspect of the securities business and any conviction of a felony; and the applicant's financial condition and history.",Retain for 6 year(s),Public,
80733,Department of Commerce. Division of Securities,Secondary trading exemptions,1980-,Alphabetical by surname,"These records document secondary trading exemptions\, financial information\, and certified public accountant reports on the use of proceeds from sales of security transactions exempted from registration requirements as outlined in UCA 61-1-14 (1993). Exemptions granted include securities guaranteed by the United States or Canadian governments\, banks\, savings institutions\, or trust companies organized under the laws of the United States or Utah. In addition\, securities issued or guaranteed by any railroad\, public utility\, or holding company subject to the jurisdiction of the interstate commerce commission are also included.",Retain for 7 year(s),Public,
80736,Department of Commerce. Division of Securities,Broker-dealer card file,1925-,Alphabetical by name,"This is a card file used as an index and as a quick reference to the Broker-Dealers currently and formerly registered in the state. This file includes the business name\, address\, date the application was filled out\, the bond date\, the registration date\, the name of the corporate officer\, and a record of activities including complaints against them (gives date filed\, who filed it\, and the reason for the complaint and the disposition). This record is not in paper format after 1988. It is in the computer data file.",Retain permanently,,
80739,Department of Commerce. Division of Securities,Securities agents record card file,1927-,Alphabetical by name.,"This is a finding aid and index to the files of registered sellers of securities. The information includes the agent's name\, address\, employer\, date application filed\, date registered\, receipt number\, license number\, and the date the agent became inactive. After 1988 this record was kept as a computer data file.",Retain permanently,Public,
80732,Department of Commerce. Division of Securities,Registration hearing files,1982-,Numerical by case number,"These files document hearings in which the division has issued a stop order during the registration process to suspend or revoke any security registration statement. The Division of Securities may take this action if the Securities Advisory Board judges it to be in the public interest\, there is evidence of code violation\, the security is the subject of an administrative stop order\, or the applicant fails to pay the proper filing fee. (UCA_61-1-12_(1993)). Information includes subpoena\, memoranda in support of revocation of registration statement\, supplemental memoranda\, response memoranda in opposition from notice of continuance\, order suspending effectiveness of registration\, certificate of mailing\, findings of fact\, conclusions of law\, and recommended order.",Retain for 6 year(s) after case is closed,Public,
80757,Department of Commerce. Division of Securities,CRD account detail report,1983-,Chronological,"This is a computer printout generated by the Central Registration Depository in Washington. It is part of a national registration of broker-dealers and agents and is used for reference purposes by the staff. The information includes the transaction number\, the Central Registration Depository number\, the agent or broker-dealer's name and social security number\, a description of the fee\, the account number\, and the amount paid.",Retain for 6 year(s),Private,
664,Department of Commerce. Division of Securities and Real Estate,Annual reports,1919-1961.,Alphanumerical.,"Documents created by the agency\, including pamphlets\, reports\, leaflets\, file manuals\, annual reports\, other published or processed documents\, and the last manuscript report\, if not published\, relating to management projects.",,Public,
665,Department of Commerce. Division of Securities and Real Estate,Correspondence,1946-1965.,Alphanumerical.,"Business-related correspondence which provide unique information about agency functions\, policies\, procedures\, or programs. These records document material discussions and decisions made regarding all agency interests\, and may originate on paper\, electronic mail\, or other media. This correspondence is filed separately from program case files\, and project files.",,Public,
82588,Department of Commerce. Division of Real Estate,Real estate commission administrative files,1983-2010.,none,"These records contain the orders issued by the Division of Real Estate\, the Utah Residential Mortgage Regulatory Commission\, the Utah Real Estate Commission\, and the Utah Real Estate Appraiser Licensing and Certification Board\, as well as information\, notices\, petitions\, and exhibits on which the orders are based.",Permanent. Retain for 4 year(s),Private,
84484,Department of Commerce. Division of Real Estate,Annual reports,1921-1982.,chronological by year,"This series contains the Annual Reports of the Division of Real Estate. Regulation of Real Estate brokers was first invoked in 1921. Holdings reflect the fact though that reports were filed jointly with the Securities Commission (#871) until the end of 1962. Contained within the reports are a letter of transmittal\, information on the agency and its functions\, followed by various tables of figures and schedules that convey the work of the agency over the past year.",,Public,0.20 cubic foot
24583,Department of Commerce. Division of Securities,Primary audit files,1999-,Alphabetical by case name.,"These audit files contain information obtained from broker-dealers and agents\, investment advisers and investment adviser representatives\, as a result of a securities audit. These are the primary audit files which contain the audit reports and exhibits used in the case against the individual or company. These files may include client account information\, correspondence\, memoranda\, trade blotters\, ledgers\, ledger accounts\, trade confirmations\, buy and sell tickets\, new account information\, cash and margin account documentation\, employee records\, employee licensing history\, customer complaints and other like business documents.",Retain for 10 year(s),Protected,
24584,Department of Commerce. Division of Securities,Audit work files,1999-,Alphabetical by case name.,"These files contain information obtained from broker-dealers and agents\, investment advisers and investment adviser representatives\, during securities audits. This information is compiled in order to create audit reports and exhibits. These files contain supporting documentation for administrative and civil securities cases.",Retain for 10 year(s),Protected,
80730,Department of Commerce. Division of Securities,Civil litigation files,1982-,alphabetical by name,"These records document civil litigation actions taken by the division or civil litigation actions filed against the division. This series includes records of hearings including evidence presented; a transcript of the hearing; pleadings and exhibits filed with the court; court orders; discovery records; findings of fact ; and conclusions of law. Records may contain supporting documents from investigative files or audit files. Before 2011\, these records were entitled ""Enforcement hearing files.""",Permanent. Retain for 20 year(s) after case is closed,Public,
80735,Department of Commerce. Division of Securities,Uniform limited offering exemption files,1982-,"Alphabetical by company name, thereunder chronological","These files document private offerings exempted from registration with the Securities and Exchange Commission. These are limited to 35 or fewer investors. Information includes Notice of Sales of Securities Pursuant to Regulation D or Section 4(6)\, correspondence\, final sales report\, corporate name and address\, employer identification number\, and the issuer's business.",Retain for 4 year(s) after resolution of issue,Public,
80738,Department of Commerce. Division of Securities,Issuer card file,1929-,Alphabetical by name,"This is a record of securities that have been registered with the state. It is used as an index and finding aid. The file includes the company name and address\, the file number\, the type of issue\, the case number\, the receipt number\, the dates filed and registered\, and the date the record was transferred to the Archives for storage. After 1988 this record was maintained as a computer data file.",Retain permanently,Public,
80742,Department of Commerce. Division of Securities,Administrative rules file,1963-,Chronological,"This is a proposal by agency to adopt a new administrative rule or change an existing rule. It includes the agency name and address\, the contact person\, the rule title\, a summary of the rule or change and the reason for it\, the anticipated cost impact\, the type of notice\, a justification for a 120 day rule\, any applicable state or federal mandate\, the means of public comment (at public hearing\, by appearing at the agency\, or by written comment) the period for comments\, the signature of the agency head or designee\, the date the notice was signed\, the date and time the notice was received in the Office of Administrative Rules and the name of the person receiving it\, the dates the 120 day rules become effective and lapse\, and the Office of,Administrative Rules and the originating agency's numbers.",Permanent. Retain until administrative need ends,Public,
80758,Department of Commerce. Division of Securities,Miscellaneous exemption files,1983-,Alphabetical by surname,"These are securities that are exempt from the registration provisions of UCA 67-1-7 (1993)\, which states ""it is unlawful for any person to offer or sell any security in this state unless it is registered or the security or transaction is exempted under Section 61-1-14."" Information includes securities issued by political bodies\, foreign securities\, federal savings and loan securities\, credit union securities\, common carrier securities\, securities listed on stock exchanges\, and securities issued by non-profit organizations..",Retain for 5 year(s),Public,
12221,Department of Commerce. Office of Consumer Services,Telephone utility case files,1978-,Numerical by case number,"These files document cases and hearings for telephone utility companies and are used for the purpose of research in setting future rates for telephone services. The original case files have historical value and are kept permanently by the Public Service Commission. Information includes documents pertaining to telephone utility procedings\, merger hearings\, demand documents\, and other related materials.",Retain permanently,Public,
29666,Department of Commerce. Office of Consumer Services,Case file reference records,2018-,Alphabetically by topic.,"These are records prepared by or on behalf of the Office of Consumer Services in anticipation of litigation\, or in review of office strategy in pending or previous litigation. Records include notes\, white papers\, strategic plans\, and related records.",Retain for 1 year(s) after end of project or program,Protected,
617,Department of Commerce,Professional licensing application files,1952-,Alphanumerical by subject.,These records contain applications for professional licenses.,Retain for 10 year(s),Public,
6882,Department of Commerce,Application for license,1983-2008.,Numerical by license number,These records contain applications for professional licenses. Applications for various professional licenses are kept in separate series according to the profession by the Division of Professional Licensing.,Retain for 10 year(s),Private,
10004,Dept. of Business Regulations.,Work program budget records,1965; 1978-1981.,None,"Correspondence or subject files of formally organized budget offices documenting agency policy and procedures governing budget administration\, and reflecting policy decisions affecting expenditures for agency programs.",,Public,
18281,Department of Commerce. Division of Real Estate,"Initial application for license, certification, or registration",1997-,Alphabetical by name,"These files document the complete records for registering\, licensing\, and certifying appraisers and appraiser trainees\, real estate entities and professionals\, mortgage entities and professionals\, appraisal management companies\, timeshare developers and sales persons\, and the schools\, instructors\, and courses through which these professionals obtain required education in Utah. Appraisers are registered\, licensed\, or certified as per UCA 61-2g et seq. (2011); real estate entities are registered as per Utah Administrative Code R162-2f-205 et seq.; real estate professionals are licensed as per UCA 61-2f et seq. (2010); mortgage entities and professionals are licensed as per UCA 61-2c et seq. (2010); appraisal management companies are registered as per UCA 61-2e et seq. (2010); timeshare developers and sales persons are registered as per UCA 57-19a et seq. (2011); and schools\, instructors\, and courses are certified under Utah Administrative Code R162 et seq. Records include application,forms\, verification of identity\, verification of legal presence\, examination results\, disclosure questionnaires\, sample appraisals\, criminal history\, and records of adverse administrative actions taken in other jurisdictions. Information in the records includes name\, birth date\, gender\, address(es)\, phone number(s)\, Social Security number\, employment history\, driver license number\, and professional license history.",Retain for 10 year(s),Public,
82563,Department of Commerce. Division of Real Estate,Change forms,1986-,Chronological by date,"These records contain notifications by a license holder of a change of information on his/her status\, employer\, or other license information. This form is then used as a data entry form to enter the changes into the computer data system. Information includes the new and old: name\, address\, social security number\, company name\, principal broker\, and licensee's agent.",Retain for 10 year(s),Public,
82560,Department of Commerce. Division of Real Estate,Responses to records requests,1985-,Chronological thereunder alphabetical by surname,"These records document the responses to records requests from the division. Information includes correspondence\, copies of records provided\, log of denied records\, procedures to appeal\, telephone numbers\, e-mail addresses\, and other personally identifying private information. May also include licensee name\, license number\, business and mailing address\, license history\, license type\, dates license was active\, dates license was inactive\, examination date\, any disciplinary actions taken.",Retain for 5 year(s),Public,
1488,Department of Commerce. Division of Consumer Protection,Housekeeping correspondence,1988-,Alphabetical by subject.,"Records that are general in nature and do not relate directly to primary program responsibilities of an office or agency. Letters of appreciation\, congratulations\, charity fund\, parking assignments\, etc.",Retain for 2 year(s),Public,
9246,Department of Commerce. Division of Consumer Protection,Legal case files,i 1980-,Alphabetical by company name,"These files document information and legal records necessary to prosecute cases. The court case is tried by the State Attorney General's office\, a private attorney\, or the division's adjudicative hearing judge. Further civil action can be taken if the plaintiff does not agree with the decision. Information includes complaints\, case summaries\, supplemental reports\, action checklists\, investigative reports and notes\, legal papers\, affidavits\, depositions\, findings of fact\, conclusions of law\, summons\, judgments\, orders\, and correspondence. Some files may also contain exhibits\, but these are limited to photocopies of contracts\, checks\, receipts\, invoices\, and newspaper advertisements.",Permanent. Retain for 15 year(s),Protected,15.00 cubic feet
84491,Department of Commerce. Division of Real Estate,Schools and instructors evaluations,1978-2010.,none,This record includes evaluations by the Division of Real Estate of school and instructor performance.,Retain until separation,Private,
4825,Department of Commerce. Division of Securities,Intrastate issuers files,1979-1984.,Alphanumerical,"This series contains files of corporations or companies applying to the Utah Securities Commission in order to issue stocks and bonds. The applications contain supporting documentation including\, but not limited to: bylaws of corporations\, correspondence between the commission and businesses\, sample shares and stock certificates\, pamphlets detailing the security offerings\, articles of incorporation\, the financial statements of applicants\, and prospectus.",,,11 microfilm reels
84037,Department of Commerce. Division of Consumer Protection,Health spa bond and letter of credit records,i 1987-,Alphabetical by company name,"The Division of Consumer Protection administers and enforces the Health Spa Services Protection Act (Utah Code 13-2-1(2)(2015)). Records document the registration\, performance bonds\, and letters of credit required for health spas to do business in Utah (Utah Code 13-23-5 (2014)). Records may include complaints and related correspondence.",Retain for 10 year(s),Public,
9998,Department of Commerce. Division of Contractors,Publications,1964-1985.,None.,"Publications include the following titles: ""Licensing Contractors\, and ""Roster of Contractors.""",,Public,1 microfilm reel
6664,Department of Commerce. Division of Corporations and Commercial Code,Agricultural products lien files,1987-,Numerical by file number,"This is a record of liens on farm products filed by the creditors to protect their security interests. This is a new program developed under Section 1324 of the Food Security Act of 1985. This series includes Effective Financing Statement (Form CFS-1)\, Lien Changes (CFS-3)\, and termination of Liens. Information includes the microfilm number\, the specific farm product attached by the lien\, the county where the agricultural product is produced\, and the crop year.",Retain permanently,Private,21.00 cubic feet 2 microfilm reels
7184,Department of Commerce. Division of Corporations and Commercial Code,Incorporation case files,1871-,Numerical by case file number.,"Incorporation Case Files contain at a minimum the original articles of incorporation and any subsequent amendments to corporations. Some files also contain notices to pay licensing fees and taxes\, oaths of office for corporate officers\, annual reports\, correspondence\, dissolution certificates\, or other miscellaneous documents. Case files are created during the length of a corporation's duration existence to form a business into an association with the legal rights and liabilities of an individual. Articles of incorporation constitute a contract between the state and corporation\, between corporation and stockholders\, and between the stockholders and state. The articles of incorporation record the following: names of the incorporators and their places of residence\, the length of the corporation's duration\, the pursuit of business agreed upon\, amount of stock each shareholder receives\, description of stock classes\, number and kind of corporate officers\, and the number of directors,necessary to transact corporate business. Prior to 1962\, corporations were required by law to file articles of incorporation with the Secretary of State and the County Clerks. Effective January 1\, 1962\, the law changed and the Secretary of State become the sole agency responsible for corporation records in the state (Laws of Utah\, 1961\, Chapter 28). In 1974\, a notice was sent out to all corporations requesting their current status. Corporations that were no longer in existence were officially dissolved by the Secretary of State. In 1984\, the Division of Corporations and Commercial Code was created to assume duties and responsibilities pertaining to corporations that were previously delegated to the Secretary of State (Laws of Utah\, 1984\, Chapter 66).",Retain permanently,Public,292.0 cubic feet 597 microfilm reels
10503,Department of Commerce. Division of Professional Licensing,Certified social worker licensing files,1970-,Numerical by license number,"These files document applications\, registrations\, and licenses to certified social workers. The Department of Commerce\, Division of Occupational and Professional Licensing\, issues licenses to qualified applicants. Applicants are required to provide evidence of a master's degree in social work from an accredited educational institution\, be of good moral character\, pass an examination in social work under the guidance of the Division of Occupational and Professional Licensing\, and pay a fee determined by the Department of Commerce. Information includes name\, social security number\, mailing and business address\, residence\, telephone number\, gender\, birthdate and birthplace\, physical characteristics\, and educational background. Applicants are required to submit a photograph with their application.",Retain for 10 year(s),Public,1 microfilm reel
9791,Department of Commerce.$bDivision of Occupational and Professional Licensing,Respiratory care practitioner licensing files,"1884-1896, 1978-",Numerical by license number,"These files document applications\, registrations\, and licenses for respiratory care practitioners. The Department of Commerce\, Division of Occupational and Professional Licensing\, issues licenses to qualified applicants. Applicants are required to show evidence of good moral character\, possess a high school education\, complete an accredited respiratory care practitioner education program approved by the Respiratory Care Licensing Board and American Medical Association\, pass an examination\, pay a fee determined by the Department of Commerce\, and licenses must be renewed biennially (UCA 58-57-12 (2005)._ Information includes name\, social security number\, mailing and business address\, residence\, telephone number\, gender\, birthdate and birthplace\, physical characteristics\, educational background and endorsements. Applicants are required to submit a photograph with their application.",Retain for 10 year(s),Public,
11898,Department of Registration,Nurse examiner board minute book,1917-1921.,Chronological,Minutes of the Utah State Board of Examiners and Registration of Hospital Trained and Graduate Nurses. Board created to certify and register nurses to practice in the state.,,Public,
10514,Department of Registration,Social service worker licensing files,"1894-1921, 1970-",Numerical by license number,"These files document applications\, registrations\, and licenses for social workers. The Department of Commerce\, Division of Occupational and Professional Licensing\, issues licenses to qualified applicants. Applicants are required to submit an application\, provide evidence of completion of a baccalaureate degree from an accredited institution\, pass an examination prepared by the Board of Social Work Examiners\, and be of good moral character. Information includes social security number\, mailing and business address\, name\, telephone number\, gender\, birthdate and birthplace\, physical characteristics\, educational background\, and endorsements. Applicants are required to submit a photograph with their application.",Retain for 10 year(s),Public,2 microfilm reels
14406,Department of Commerce.$bDivision of Occupational and Professional Licensing,Health care assistant licensing case files,1994-2002.,Numerical by license number,"This series includes applications\, registrations\, and licenses collected by the division on persons wanting to be recognized by the state as health care assistants. Information includes name\, occupational licenses\, address\, and social security number.",,Public,
22622,Department of Commerce. Division of Securities,Unit investment trust records,1993-,Alphabetical by issuer surname,"These files document Unit Investment Trusts (UIT) registered with the Department of Commerce\, Division of Securities. These records are created for the purpose of ensuring compliance with the Uniform Securities Act (UCA 61-1 thru 30 (1999).",Retain for 6 year(s),Public,
28319,Department of Commerce. Property Rights Ombudsman,General case records,1998-,Chronological by date case is closed,"These records support the agency's function to help citizens and government agencies understand property rights and land use laws (Utah Code 13-43-203(1)(2015)). Records document responses to requests for information about potential dispute resolutions\, exactions\, takings\, and land use cases\, and may contain correspondence\, appraisals\, site plans\, studies\, and other related materials or documentation.",Retain for 10 year(s) after final action,Public,
25562,Department of Commerce. Division of Securities,Publications,c. 1960-,Chronological by year.,"Documents created by the agency\, including pamphlets\, reports\, leaflets\, file manuals\, annual reports\, other published or processed documents\, and the last manuscript report\, if not published\, relating to management projects. Holdings include undated ""The Utah Securities Law...and You"" (c.1960)\, Securities Bulletin (1984-1985)\, miscellaneous forms and regulations (1986) and Response to the Securities Fraud Task Force Report of 1984 (1987).",,Public,0.20 cubic foot
80727,Department of Commerce. Division of Securities,Registration by qualification for issuers,1982-,Alphabetical by name,"These records document the registration of securities sold in the State of Utah that are not subject to federal registration. Information includes financial audits; shareholders list; division closing letter; release of escrow; closing report; bank's report of escrow; fund impoundment agreement; application by qualification; certificate of registration; interim financial reports; certificate of agent registration; agent application; waiver letter; letter of consent from transfer agent\, attorney\, certified public accountant and sales agent; consent to service of process; corporate resolution; articles of incorporation; bylaws and organizational minutes; corporate acknowledgment; sample stock certificate; sales agent appointment; subscription,agreement; and correspondence.",Permanent. Retain for 10 year(s),Public,
80729,Department of Commerce. Division of Securities,Investigation case files,1967-,Alphabetical by surname,"This is the record of investigations conducted by the division under the authority of Utah Code 61-1-19(2009) of alleged violations of the Utah Uniform Securities Act. These files include complaints\, subpoenas\, financial records\, copies of securities filings\, and working papers of investigators.",Retain for 50 year(s) after case is closed,Protected,
80740,Department of Commerce. Division of Securities,Enforcement index card file,1982-2013.,Alphabetical by name,"This is an index and finding aid to enforcement files. The information includes name\, address\, name of promoters\, and license number.",Retain for 40 year(s),,
80756,Department of Commerce. Division of Securities,"Schedule of registration for agents, Schedule of broker-dealer registration, and issuer's list",1977-,Chronological,"These were lists that the Division compiled for distribution on request to members of the public and businesses. These lists are no longer compiled. This record series includes the broker-dealer's\, agent's\, or company name; the date of registration; the date of issue; the current status; and the type of issue.",Retain for 1 year(s),Public,
80754,Department of Commerce. Division of Securities,Administrative files and correspondence,1969-,Chronological thereunder alphabetical by firm or individual name,"These records document administrative actions taken by the division. They contain sectional correspondence about policies\, programs\, filings\, and certificates. Included are administrative orders\, orders to show cause\, stipulation and consent\, records of fines\, and all related correspondence. Until 2010\, these records were titled ""Administrative correspondence.""",Permanent. Retain for 50 year(s) after case is closed,Public,
82408,Department of Commerce. Division of Securities,Stock certificates,1919-2013.,Alphabetical by company name,"These are old stock certificates filed in escrow with the Division of Securities. This series includes pass books\, stock certificates\, and gold stock certificates.",Permanent. Retain for 2 year(s),Public,
671,Department of Commerce. Division of Securities and Real Estate,Audit reports,1933-1934.,Alphanumerical,Report prepared by internal or external auditors as a result of a financial audit.,Permanent. Retain for 1 year(s),Public,
12219,Department of Commerce. Office of Consumer Services,Electric utility case files,1978-,Numerical by case number,"These files document cases and hearings for electric power businesses. They are used for the purpose of research in setting future rates for power companies. Information includes documents pertaining to electric utility procedings\, merger hearings\, demand documents\, and other related materials.",Retain for 10 year(s),Public,
12220,Department of Commerce. Office of Consumer Services,Committee and conference files,1979-,"Chronological by month, thereunder by year","Records created by a committee or conference\, including advisory committee's relating to executive establishment\, organization\, membership\, and policy. Includes agenda\, meeting minutes\, final reports\, and related records documenting the accomplishments of official boards and committees.",Permanent. Retain for 3 year(s),Public,
12222,Department of Commerce. Office of Consumer Services,Natural gas utility case files,1978-,Numerical by case number,"Records of hearings conducted as part of the regulatory process and hearings on proposed rules and changes; they may be maintained with related information including meeting notices\, proofs of publications\, meeting minutes\, and the conclusions reached. UCA 52-4-200 (2009) requires that written minutes be kept of all open meetings. May include audio and video recordings.",Retain for 10 year(s),Public,
26456,Department of Commerce. Property Rights Ombudsman,Annual reports,1997-,Chronological by year,"These records document the history of the Office of Property Rights Ombudsman. They may include scrapbooks\, photographs\, articles\, program notes and information about events and programs sponsored or funded by this agency.",Permanent. Retain for 10 year(s),Public,
28314,Department of Commerce. Property Rights Ombudsman,Intern and volunteer records,2007-2015.,Chronological by last day of internship,"These records contain information about personnel/students who complete an internship for college or university credit or to serve as an unpaid volunteer. Records include resumes\, character reference letters\, writing samples\, correspondence\, evaluations\, notes\, and other records related to internship and volunteer programs.",Retain for 4 year(s),Private,
28315,Department of Commerce. Property Rights Ombudsman,General Correspondence,1998-,Chronological by date of last correspondence,"These records are designated as ""Information Only"" and contain general correspondence that does not pertain to any particular case file. They are created to answer general property rights questions from both public entities and private citizens. These records may orginate on paper\, electronic mail\, or other media and are filed separately from individual case files. Information provided to this Office may include personal information\, copies of appraisal(s)\, property information\, settlement agreements\, and other related material. These records have the potential to become actual case files.",Retain for 2 year(s),Public,
9350,Department of Commerce. Real Estate Commission,Real Estate Commission meeting minutes,1957-,None.,"The Real Estate Commission creates rules to regulate the licensing\, registration\, examination processes\, certification\, and standards for real estate professionals (Utah Code 61-2f-103(1)(2016)). In addition to approved minutes\, records also may include the agenda\, notices\, hearing case files\, any public materials distributed at the meeting\, and other supporting documentation.",Permanent. Retain for 5 year(s),Public,
16725,Department of Health and Human Services. Office of Internal Audit.,Internal audit reports,1965-,Alphabetical by organization name.,The Office of Internal Audit monitors the Department of Health's processes and use of government funds in order to aide them in ensuring efficient and effective management of health programs overseen by the state (Utah Code 26-1-3(1991)). These final reports contain the findings and recommendations made as a result of internal financial and performance audits.,Permanent. Retain for 10 year(s),Public,2.00 cubic feet
16726,Department of Health and Human Services. Office of Internal Audit.,Supervisor's personnel files,1978-,Alphabetical by name,"These are files maintained by the bureau manager on the bureau employees for purposes of evaluation. The file also contains unsolicited resumes and copies of state job applications. They include copies of job applications\, performance appraisal plans\, school transcripts\, and employee evaluations. Information includes age\, current and past addresses\, educational level\, employer\, employment history\, grade average or class standing\, job position information (grade/step\, etc.)\, marital status\, name\, occupation\, occupational preferences\, sex\, signature\, and social security number.",Retain for 1 year(s),Private,
26197,Department of Commerce. Division of Professional Licensing,Athletic trainer licensing files,2006-,Numerical by license number,"The records in this series are collected in the process of issuing licenses to athletic trainers. The purpose of the records in this series is to document that applicants have met all requirements for licensure. Data contained in this series includes names\, addresses\, social security numbers\, telephone numbers\, work experience\, education\, transcripts\, and date of birth. Records in this series are governed by UCA Title 58\, Chapter 40a (2006).",Retain for 10 year(s),Public,
26198,Department of Commerce. Division of Professional Licensing,Medication aide certified licensing files,2006-,Numerical by license number,"The records in this series are collected in the process of issuing licenses to medical aides. The purpose of the records in this series is to document that applicants have met all requirements for licensure. Data contained in this series includes names\, addresses\, social security numbers\, telephone numbers\, work experience\, education\, transcripts\, and date of birth. Records in this series are governed by UCA 58-31b-301 (2006).",Retain for 10 year(s),Public,
26689,Department of Commerce. Division of Professional Licensing,Cancellation of licensure files,2001-,Numerical by case number,"This series documents the cancellation of a license due to a licensee's failure to pay for a returned check in a timely manner. Records include returned checks of licensee\, notifications to licensee\, any payments made\, proceeding to cancel a license due to non-payment of returned check\, and order of dismissal if the returned check is paid in full to the division. Information includes licensee's name\, mailing address\, and banking information.",Retain for 3 year(s),Public,
27213,Department of Commerce. Division of Professional Licensing,Hunting guide/outfitter licensing files,2009-,Numerical by license number,"These records contain information required to regulate and license hunting guides and outfitters. The records document that the applicant has met all of the requirements for licensure. Application information includes name\, address\, date of birth\, social security number\, telephone number\, work experience\, education\, and transcripts.",Retain for 10 year(s),Public,
81189,Department of Commerce. Division of Professional Licensing,Professional board members' travel records,1983-,Chronological,"These are claims for reimbursement filed by members of the various boards for expenses incurred through their serving on the board. Reimbursement is authorized by UCA 58-1-7(3). The information includes the name of the board\, the date of the meeting\, the low org number\, a list of members of the board\, their addresses\, the actual miles traveled\, the amount of reimbursement\, and the signatures of the board members.",Retain for 3 year(s),Public,
81188,Department of Commerce. Division of Professional Licensing,Professional boards administrative files,1974-,Alphabetical by subject,"These are the administrative files of the various professional boards established to assist in the formulation of rules and regulations and in establishing the standards for the licensing of over thirty professions in the state. These files include resumes\, letters of recommendation\, nominations by professional organizations\, list of committee members\, letters of resignation\, and appointment letters. Information includes the member's name\, address\, social security number\, telephone number\, citizenship\, race\, educational background\, employment history\, disability information\, current employer\, occupation\, occupational licenses\, place of birth\, date of birth\, sex\, membership in groups\, and physical,characteristics.",Permanent. Retain for 30 year(s),Public,
81194,Department of Commerce. Division of Professional Licensing,Administrative rule analysis files,1977-,Alphabetical by name of related profession.,"Proposal by agency to adopt a new administrative rule or change an existing rule. The information includes the agency name and address\, the contact person\, the rule title\, a summary of the rule or change and the reason for it\, the anticipated cost impact\, the type of notice\, a justification for a 120 day rule\, any applicable state or federal mandate\, the means of public comment (at public hearing\, by appearing at the agency\, or by written comment) the period for comments\, the signature of the agency head or designee\, the date the notice was signed\, the date and time the notice was received in the Office of Administrative Rules and the name of the person receiving it\, the dates the 120 day rules become effective and,lapse\, and the Office of Administrative Rules and the originating agency's numbers.",Permanent. Retain until administrative need ends,Public,
81198,Department of Commerce. Division of Professional Licensing,Certification of fulfillment of continuing education requirements for all division licensees,1984-,Alphabetical by surname,"These are certificates filed by licensees under division rules certifying that they are continuing to receive professional education in order that their license may be renewed. The information includes name\, address\, and telephone number of the licensee; the license number; the date the license was issued; the date of the course; the name of the course; the location of the course; the course sponsor; the number of continuing education hours credited; the area of study involved; and the licensee's signature and date of signature.",Retain for 4 year(s),Public,
81231,Department of Commerce. Division of Professional Licensing,Automated license management system/ license manager system,1975-,none,"This automated data system contains information on individuals who hold professional licenses in the state. It allows the staff to input end access information on license holders\, both current and historical\, and on licensee test scores and fee transactions.",Retain until superseded,Public,
81207,Department of Commerce. Division of Professional Licensing,License renewal reports,1985-,none,"This is a list of people renewing their licenses. There are four separate reports\, including reports for engineers\, architects\, and licensed practical nurses. The information includes the name of the individual\, the profession\, and the license number.",Retain for 30 day(s),Public,
81238,Department of Commerce. Division of Professional Licensing,Professions/speciality roster list,1985-,Alphabetical by professional specialty,"This is a report generated by the Automated License Management System that shows the list of professional license holders by specialties. The information recorded includes the type of license\, the type of speciality\, the licensee's name\, address and total of licenses by profession and speciality.",Retain for 30 day(s),Public,
81167,Department of Commerce. Division of Professional Licensing,Nursing school approval case files,1979-,Alphabetical by school name,"These are files created by the division in carrying out its responsibilities to approve and oversee nursing education programs in the state under UCA 58-31-13. This is done to ensure the quality of nursing education and to ensure that the programs meet the minimum standard requirements for registered or practical nursing programs. These files include annual reports\, faculty vitae\, survey visits\, results of national council licensure examination for practical nurses\, and correspondence. Information includes the names\, education background\, areas of responsibility\, and professional memberships of the faculty; the number of faculty members; the name of the program; the number of students enrolled; the number,anticipated completing the program; the attrition rate; an explanation of attrition rates over 10%; the names of survey team members; the standards required and the standards which the school meets; general comments; specific recommendations; general recommendations; and the school's response to the survey team's findings.",Retain for 5 year(s),Public,
84338,Department of Commerce. Division of Professional Licensing,Private security officer licensing files,1985-,Numerical by license number,"These files document all information gathered on an individual to determine if applicant is qualified and to issue a license in accordance with the law. This file could include the applications\, photo\, fingerprint cards (2)\, medical history\, training certificates\, reference forms (2)\, criminal history\, court disposition forms\, agency letters\, applicant response letters\, attorney's letters\, and any employee letters or correspondence. This license must be renewed every two years.",Retain for 10 year(s),Public,
81168,Department of Commerce. Division of Professional Licensing,Administrative hearing files index,1948-,Alphabetical by surname,"This is a finding aid for finding a license file from the nurse's name. These files include the name\, license number\, and a note of any disciplinary action taken against the nurse.",Retain until expiration of permit or license,Public,
81173,Department of Commerce. Division of Professional Licensing,Investigative case files and reports (open cases),1983-,Numerical by case number,"These are investigation of professionals who have been accused of violating civil or criminal law. Should the accusation be substantiated\, a petition for hearing will be initiated. Case files are kept to provide reference to earlier actions against licensees and to provide additional evidence in later complaints. Further complaints could result in the reopening of the initial case. This series includes complaint report\, investigation plan\, activity report\, investigation report\, and petition for hearing. Information includes the case number\, the name of the subject\, the nature of the complaint\, the licensee's address and license number\, the complainant's name and address\, the complainant's,telephone number\, the name and address of any witnesses\, the details of the complaint\, the name of the person taking the report\, the name of the investigator to whom the case was assigned\, a written plan of investigation\, and a record of the investigator's activities.",Permanent. Retain for 30 year(s),Protected,
8343,Department of Commerce. Division of Public Utilities,Utility case hearing transcripts,1979-2001.,Numerical by case number,These are the transcripts of hearings related to utilities. These hearings deal with rate changes and complaints by and against utilities.,Retain for 20 year(s),Private,
17860,Department of Commerce. Division of Public Utilities,Annual reports,1917-,"Alphabetical by utility type, thereunder alphabetical by company name.","These records are annual reports published by the utility companies and submitted to the Department of Commerce\, Division of Public Utilities. They come from any of the following companies: telecommunications\, gas\, electricity\, pipeline safety\, or other public utilities. Reports contain customer data\, financial data\, some accounting information\, and information about company shareholders.",Permanent. Retain for 6 year(s),Protected,11.10 cubic feet
29724,Department of Commerce. Division of Public Utilities,Pipeline safety utility company research records,1969-,"Alphabetical by company, thereunder chronological by year.","Through delegation from the U.S. Department of Transportation\, the Division of Public Utilities' Pipeline Safety Staff (UTPS) monitors compliance and enforces intrastate natural gas pipeline safety requirements. Records may include inspection reports for standard records and field inspection\, Operations and Maintenance (O&M)\, Emergency Plan (EP)\, Drug and Alcohol Plan (D&A)\, Public Awareness Plan (PAP)\, Operator Qualification Plan (OQ)\, Distribution Integrity Management Plan (DIMP)\, Transmission Integrity Management Plan (TIMP)\, Control Room\, Construction\, Incident (State and Federally Reportable)\, Safety Related Conditions\, KMZ Files\, and meeting minutes. Records may also include official correspondence between UTPS and regulated operators\, such as Notices of Probable Violations (NOPV)\, inspection close-out letters\, operator NOPV response\, operator compliance\, fines\, civil penalty records and damage prevention records; and official correspondence between UTPS and U.S. DOT Pipeline,and Hazardous Materials Safety Administration (PHMSA) such as audit and grant records\, letters\, advisories\, progress report tracking\, and required training course material. Notification records such as PHMSA Annual Reports\, Utah Construction Notices (UCN)\, Incident Notices\, dig reports\, quarterly line damage reports\, operator O&M and standard practices\, and pipeline and area maps are retained. UTPS Policy and Procedure Manual (P&P)\, inspection and on call schedules\, inspector weekly reports\, and vehicle files are also retained.",Retain for 12 year(s),Private,
5624,Department of Commerce. Division of Real Estate,Licensed professionals rosters,1955-1960.,Chronological by year.,"This series contains a published roster of licensed Real Estate brokers and salesman distributed by the Division of Real Estate under the State Securities Commission. Listed first are companies with information about firm name\, address\, city\, (license) number and date. Following are lists of individual salesmen containing their name\, company or broker\, city\, (license) number and date.",,Public,
9347,Department of Commerce. Division of Real Estate,Test scores,1980-2010.,None.,Tests taken by applicants who have met the minimum qualifications for a state position.,Permanent. Retain for 10 year(s),Private,
9351,Department of Commerce. Division of Real Estate,Public offering statements and property reports,1973-2010.,None.,"This record provides documentation facilities\, amenities\, and rights included in a purchase of a timeshare or subdivision interest. A history of developer\, and information regarding management of subdivision and timeshare is also provided.",Retain for 7 year(s),Public,
9355,Department of Commerce. Division of Real Estate,Recovery fund files,1979-,None,"These are case files pertaining to the Real Estate Recovery Fund Act\, wherein if someone sustains damages due to the practice of a licensed real estate agent upon a judicial decision that person can be awarded up to $10\,000. The case files include court orders and orders to pay",Permanent. Retain for 4 year(s),Public,
5639,Department of Commerce. Division of Real Estate,Real estate examination study guides,1950-1967.,Chronological by year of publication.,"This series consists of a guide to real estate license law prepared as a study guide by the Division of Real Estate. The first edition of the study was issued in July 1950 and\, according the enclosed preface\, it provided a reference work for brokers and salesmen and a source material for applicants for licenses under state law. It continues\, saying that ""immediate improvement in preparation for license examinations was noted by the department."" The series end date reflects the end of holdings as it is uncertain how long exactly this guide was published.",,Public,
607,Dept. of Business Regulations.,Trade commission annual reports,1952-1953.,Alphanumerical,Annual reports of Trade Commission.,,Public,
651,Department of Commerce,Payroll records,1941-,Alphanumerical.,"Reports by low organization number including time sheets\, per diem\, mileage\, retirement\, and other personnel payments or deductions.",Retain for 3 year(s),Private,
6617,Department of Commerce,Transitory correspondence,undated.,Alphabetical by organization,"Business-related correspondence that is routine or transitory in nature and does not offer unique information about agency functions or programs. These records include acknowledgement files and most day-to-day office and housekeeping correspondence. These records may originate on paper\, electronic mail\, or other media. This correspondence is filed separately from program and project case files.",,Public,
13728,Dept. of Business Regulations.,Maps,1950-1959.,none,"This series contains Real Estate Division maps and plats. The maps cover a wide range of subjects including: building floor plans (specifically for the Office of Business Regulations)\, blueprints\, power flow maps\, subdivision plats\, maps of power transmission lines\, phone service petition maps\, fuel supply maps\, highway and roadway maps\, water usage and population change figures\, surface maps\, maps of butane piping\, and forest subdivision maps.,Cartographic records which contain the officially designated record copy of maps created by an agency. These records document unique cartographic information about the state of Utah. They may include maps\, charts\, aerial photographs\, globes\, models\, and raised relief maps these are a graphic representation of the earth?s surface drawn to scale.",,Public,2 microfilm reels
6881,Department of Commerce,Professional board records,1943-,Chronological by year.,"These records contain information relating to the various professional boards within the Administration Section of the Department of Commerce\, including the Motor Vehicle Franchise Advisory Board and the Power-sport Vehicle Franchise Advisory Board. These files contain minutes of board meetings\, meeting agendas\, and the research and background information on suggested rule changes.",Permanent. Retain for 3 year(s),Public,10 microfilm reels
26960,Department of Commerce,Agency contracts,1980-,Alphabetical by division,"These records document contractual agreements between divisions of the Department of Commerce and third party individuals or entities or with other governmental agencies for goods or services. They contain the original contracts\, the scope of work\, amendments to the contracts\, requisitions\, purchase orders\, correspondence\, and related records.",Retain for 7 year(s),Public,
25593,Department of Commerce,Agency review and appeal records,1941-,"Chronological by fiscal year, thereunder alphabetical by case name.","These records contain information concerning department reviews and appeals of decisions made by the department's various divisions. These files include review and appeal information for divisions such as Consumer Protection\, Corporations\, Occupational and Professional Licensing\, Real Estate\, and Securities. Cases may involve licensing and registration denials\, disciplinary actions\, or citations for engaging in unlawful conduct regulated by the Department of Commerce. Included are interim orders and final decisions of the Executive Director\, pleadings\, correspondence\, legal research\, exhibits and transcripts of division hearings. Records may also include judicial review files.",Retain for 10 year(s) after case is closed,Public,
29929,Department of Commerce,Executive correspondence,1941-,Chronological.,"These records document the incoming and outgoing correspondence created and received by the director of the Department of Commerce. It documents the principle administrative actions taken by the agency. This correspondence can include letters and memoranda with the Governor\, creation of policy and procedure\, and correspondence with interstate agencies and the public.",Retain permanently,Public,
83838,Department of Commerce,Five year plan,1982.,Chronological.,"Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",,Public,
82837,Department of Commerce,Payroll registers,1987-2008.,Alphabetical,"These documents are prepared and used for payroll disbursement. They contain display of earnings\, deductions\, taxes\, net income and warrant or direct deposit information.",,Private,
9243,Department of Commerce. Division of Consumer Protection,Business opportunity disclosure records,1979-,Alphabetical by company name,"The Division of Consumer Protection administers the Business Opportunity Disclosure Act and documents the assisted marketing plans of sellers (Utah Code 13-15-4(1)(2010)). Records document the annual plan submissions and exemption filings\, which may include applications\, company financial statements\, individual disclosure statements\, progress notes\, annual reports\, legal orders\, notices of exemption\, and related correspondence.",Retain for 10 year(s),Public,
11775,Department of Commerce. Division of Consumer Protection,Credit service organization registration records,1991-,Alphabetical by company name,"The Division of Consumer Protection administers and enforces the Credit Services Organizations Act (Utah Code 13-2-1(2)(2015)). Records document the registration\, performance bonds\, and letters of credit required for credit services organizations to do business in Utah (Utah Code 13-21-3.5 and 4(1994)). Records may include applications\, investigative notes\, and copies of business licenses\, articles of incorporation\, and other records required for registration.",Retain for 10 year(s),Public,
11260,Department of Commerce. Division of Consumer Protection,Advisory board accessioned records,1983-1989.,None,"The accessioned records of the advisory board include minutes\, 1984-1988 (probably series number 01495); board application/ nomination forms; appointment letters; resumes; personnel forms (DPM-33\, notice of payroll/personnel action; DPM-34\, profile/ events); travel reimbursement record\, 1986-1989; correspondence\, 1983-1988; monthly caseload summaries\, 1985-1988; bylaws\, 1984\, 1985; creating legislation\, 1985; proposal for advisory committee; criteria for handling complaints; and press releases\, 1984.",Permanent. Retain for 6 year(s),Private,
14274,Department of Commerce. Division of Consumer Protection,Policies and procedures manuals,1992-,Chronological,Policies and procedures that govern the operation and administration of various programs within the organization.,Retain permanently,Public,
11776,Department of Commerce. Division of Consumer Protection,Telephone solicitation registration records,1990-,Alphabetical by business name,"The Division of Consumer Protection administers and enforces the Telephone and Facsimile Solicitation Act and the Telephone Fraud Prevention Act (Utah Code 13-2-1(2)(2015)). Records document the registration\, performance bonds\, letters of credit\, and ongoing monitoring of telemarketing firms\, and may include telephone scripts\, business licenses\, articles of incorporation\, completed application forms\, and staff investigative notes.",Retain for 10 year(s),Public,
12373,Department of Commerce. Division of Consumer Protection,Enforcement files,1993-2013.,Alphabetical by surname,"These records document the final disposition of cases investigated by the Division of Consumer Protection. These records are not complete legal files but final dispositions of investigations undertaken by the division. The complete legal case is filed under series 9246. These records are created by the division's legal counsel and are used to monitor compliance and/or further violations. Information includes assurances of voluntary compliance\, stipulations\, agreements\, final actions\, investigation information and notes.",Retain permanently,Private,
28773,Department of Commerce. Division of Consumer Protection,Immigration consultant registration records,2012-,,"These records support the agency's function to register all consultants who receive compensation for providing nonlegal advice regarding immigration issues. This does not include those authorized to practice law or represent in federal processes. (Utah Code 13-49-201(2015)). Records include applications\, contracts\, service price lists\, and any records related to the review and approval of a consultant's status.",Retain for 10 year(s),Public,
27836,Department of Commerce. Division of Consumer Protection,Pawnshop and secondhand merchant registration records,2005-,Alphabetical by name,"The Division of Consumer Protection administers and enforces the Pawnshop and Secondhand Merchandise Transaction Information Act (Utah Code 13-2-1(2)(2015)). Registration records document entities that have access to the central records repository\, including pawn and secondhand businesses\, coin dealers\, and law enforcement agencies (Utah Code 13-32a-105 (2009)).",Retain for 10 year(s),Public,
27749,Department of Commerce. Division of Consumer Protection,Debt management services application records,2007-,alphabetical by name,"The Division of Consumer Protection administers and enforces the Uniform Debt Management Services Act (Utah Code 13-2-1(2)(2015)). Records document the registration required to provide debt-management services in Utah (Utah Code 13-42 (2006)). Records may include debt management company applications\, articles of incorporation\, financial statements\, insurance policies\, employee resumes\, background checks\, client contracts\, educational materials\, and the company's non-profit\, tax exempt (501(c)(3)) documentation.",Retain for 10 year(s),Public,
30291,Department of Commerce. Division of Consumer Protection,Case file evidence,2016-,Numerical by case number.,"The Division of Consumer Protection administers and enforces legislative acts created to protect consumers' interests (Utah Code 13-2-1(2)(2015)). These records document complaints filed with the Division against companies and individuals\, and resulting investigations\, and may include complaint planning/tracking records\, financial documentation\, case notes\, photographs\, video recordings\, and records related to violations\, final actions\, and advice given to consumers. This does not include core case information described in a separate retention schedule.",Retain for 10 year(s) after case is closed,Protected,
30126,Department of Commerce. Division of Consumer Protection,Internet service provider disclosures,2018-,Chronological.,Disclosures provided by internet service providers regarding their ability to block content as stipulated under Utah Code 76-10-1230 and 76-10-1231 (2019).,Retain for 10 year(s),Public,
28967,Department of Commerce. Division of Consumer Protection,Pawnshop and secondhand business transaction records,2004-,Database,The Division of Consumer Protection administers the central records repository created under the Pawnshop and Secondhand Merchandise Transaction Information Act (Utah Code 13-32a-105 (2009)). Records document the transactions of pawn and secondhand businesses and coin dealers and identify articles of property pawned or sold to dealers.,Retain for 5 year(s),Protected,
84050,Department of Commerce. Division of Consumer Protection,Professional fundraiser and professional fundraising counsel or consultant registrations,i 1987-,Alphabetical by company name,"The Division of Consumer Protection administers and enforces the Charitable Solicitations Disclosure Act (Utah Code 13-2-1(2)(2015)). Records document professional organizations that have registered for permits to solicit contributions for multiple charities (Utah Code 13-22-9(2013)) and include applications and permits\, as well as the organization's articles of incorporation\, bylaws\, audit reports\, financial disclosures\, annual reports\, contracts\, and fund-raising plans.",Retain for 10 year(s),Public,
13734,Department of Commerce. Division of Contractors,Financial records,1983-2013.,none,"Records that document receipt of cash or transfers between state agencies in the state acounting system\, and other relevant information. Includes cash receipts (CR)\, inter-agency transactions (IAT)\, and revenue (IN) transactions.",Retain for 7 year(s),Public,
83949,Department of Commerce. Division of Contractors,Service pamphlets,i 1981-1983.,Chronological.,"The Service Pamphlets series contains informational pamphlets produced by the Division of Contractors to educate contractors on regulations and guidelines. Each pamphlet includes specific information on the laws and rules governing various aspects of the building industry. Also included are pamphlets that explain licensing and inspection procedures and agency projects and objectives. They each act as handy references for aspects of governmental regulation in the industry. Holdings: 1981\, 1983\, c 1982: 2 volumes.",,Public,
6916,Department of Commerce. Division of Corporations and Commercial Code,Letters of resignation,1979-1988.,Numerical by corporate identification number,"These are letters of resignation submitted to the division by the corporate officer or director as notification that his responsibilities have ended with said corporation. This notice relieves responsibility and liability for actions involving the corporation. These letters are filmed as they come into the division and are then filed in the Corporation File 7184. This series includes the officer's name; position; and corporation of employment; date of the letter\, and final date of resignation. This record was not microfilmed after 1988.",,Public,
83946,Department of Commerce. Division of Consumer Protection,Consumer protection information,i 1983-1986.,Chronological.,"These pamphlets are produced by the Division of Consumer Affairs to educate the public on its rights and responsibilities. Included is information on business practices\, consumer protection\, and the responsibilities in business transactions. Any necessary legal information is also included.",,Public,
6920,Department of Commerce. Division of Corporations and Commercial Code,Trademark files,1985-,"Chronological by date scanned, thereunder by type of document","This is the record of registration of trade or service marks used by persons or corporations in this state. By filing the trademark with the state\, the applicant reserves the right to use that trademark exclusively and may bring action against anyone who used any reproduction\, counterfeit\, copy or imitation of that trademark. The trademark is active for ten years and must be renewed six months prior to date of expiration. When a trademark has not been renewed\, it becomes inactive. This information is entered into the data system\, and is used to generate lists and reports. This series includes an application for registration of Trade-Mark or Service Mark\, all related correspondence\, name of,the applicant\, place and date of partnership\, the place and date of incorporation\, and corporation status (domestic\, foreign). This record is used for research and to answer public inquiry. Trademarks are not filed in the Corporation File.",Retain permanently,Public,
6922,Department of Commerce. Division of Corporations and Commercial Code,Involuntary dissolution certificates,1975-,Numerical by corporation number,"This is a record of domestic corporations who have been involuntarily dissolved for failure to pay taxes\, maintain a registered agent\, and/or file an annual report. The division has the legal power to dissolve the corporation for any of the above reasons. When an agency complies with the requirements within the prescribed period of time\, they can renew their corporation with the division. From 1979-1985 these records were filmed on the same roll with Notice of Suspensions. This record is no longer filmed or filed in the division. Dissolutions are entered into the computer data file.",Retain permanently,Public,
6937,Department of Commerce. Division of Corporations and Commercial Code,Application for reinstatement,1986-1988.,Numerical by corporate identification number,"This is an application by a corporation to be reinstated as a legal entity after they were dissolved or suspended by the division for failure to comply with requirements. The corporation has one year to resolve the problem and apply for reinstatement. However\, the reinstatement of a corporation has legal implications for stockholders and other corporate officers. This series includes the name of the applicant\, applicant's position\, corporation name\, date suspended\, and signature of applicant. Applications are filed in the Corporation File 7184. This record was filmed until 1988. At one time\, this record was filmed with Amendments (16644).,Reinstatements are also noted on the computer data file.",,Public,
9252,Department of Commerce. Division of Corporations and Commercial Code,Executive correspondence,1971-,None,"Records not duplicated elsewhere that document how the office is organized and how it functions\, its pattern of action\, its policies\, procedures and achievements.",Permanent. Retain for 5 year(s),Public,
13985,Department of Commerce. Division of Corporations and Commercial Code,Return mail,1975-1985.,Chronological.,"This series contains returned mail. The series includes copies of post marked envelopes\, letters\, and certified mail receipts. Many of the returned letters are notices of suspension or revocation of Utah Certificates of Incorporation. This series is being retained permanently to provide proof of notification.",Permanent. Retain until administrative need ends,Public,
13714,Department of Commerce. Division of Corporations and Commercial Code,Certificates of suspension,1975-2015.,none,This series is notices of suspension or revocation of companies' Utah Certificate of Incorporation. In addition to providing notification of suspension these letters also inform recipients of the necessary actions required to earn re-instatement. Details on the reason or reasons for the suspension are also included in the notifications.,,Public,7 microfilm reels
6302,Department of Commerce. Division of Corporations and Commercial Code,"Assumed name case files; amendments, cancellations, renewals, and resignations",1970-,Numerical by assumed name file number,"These files document individuals\, associations\, partnerships\, corporations\, or others who conduct business in the state under an assumed name. UCA 16-10-9 (1990) specifies ""Any corporation organized and existing under the laws of any state or territory of the United States may register its corporate name under this chapter if its corporate name is distinguishable from any registered name or trademark filed with the Division of Corporations and Commercial Code. The division issues the corporation a certificate indicating it is in good standing under the laws in which is incorporated."" This certificate is renewed every three years. Renewal letters are sent to the individuals\, associations\, partnerships\, or corporations sixty days prior to,expiration. This series includes Amended Applications occurring after July 1990\, Renewal Application to Transact Business Under an Assumed Name\, resignations of agents and/or officers of the business\, nature of the business\, name and address of the registered agent\, business owner\, and signatures of the owner and/or registered agent. Information from the Assumed Name case files is entered into the computer data file scheduled under series number 16662.",Retain permanently,Public,2 microfilm reels
13983,Department of Commerce. Division of Corporations and Commercial Code,New corporations report,1986-2015.,Numerical by report.,"These records contain applications for incorporation and filings of articles of incorporation for companies formed throughout the State of Utah. This series also includes applications for certificates of authority. Some of the applications have articles of incorporation\, certificates of good standing from other states\, letters of intent\, and copies of filing fees in order to transact business in the State of Utah.",,Public,
13995,Department of Commerce. Division of Corporations and Commercial Code,Limited partnership records,1975-,Alphanumerical by limited partnership file number.,"Certificates of limited partnership\, amended certificates of limited partnership\, applications for foreign limited partnerships\, amendment applications\, cancellation certificates\, and active limited partnerships filed with county recorders in Utah\, for all domestic and foreign limited partnerships registered in Utah\,maintained for research and to answer public inquiries. Until 1990\, the county kept limited partnership records; at that point active partnership records were transferred to the Division of Corporations.",Permanent. Retain for 30 year(s),Public,
16640,Department of Commerce. Division of Corporations and Commercial Code,Summons and complaints,1976-,Alphabetical by defendant name,"These are summons and complaints served on the department by the court when the corporate registered agent cannot be located\, or when a corporation has no registered agent listed. According to UCA 16-10-13(2)\, the department may be served with the summons. The department must forward the summons by registered mail to the corporation. The significance of this record is to show that all efforts were made to serve the defendant. If the defendant fails to appear in a court\, a judgement is entered against him. The defendant has three months after judgement was entered to show he was not served a summons and have it overturned. The information includes the names of the plaintiff and defendant\, the court of jurisdiction\, the case number\, the name,and address of the plaintiff's attorney\, the terms and the date of summons\, the reason for the complaint\, the date of the summons\, and the date the summons was served at the Department of Business Regulations.",Retain for 1 year(s),Public,
16642,Department of Commerce. Division of Corporations and Commercial Code,Foreign corporation name registration,1963-,alphabetical by corporation name,"This is a record of foreign corporations organized outside of the state who have registered their corporation name with Utah. This protects their corporation name from being used by a Utah corporation. Name registrations are renewed annually. If the corporation is not formed or the name is not changed in the allotted time period\, all rights to the name end. Information from this registration form is input into the corporation data file. This series includes the name of the corporation\, the type of business\, the date of registration\, and the applicant's signature\, address\, and telephone number. All information in the data file is used for research and to,answer public inquiry.",Retain for 4 year(s),,
16646,Department of Commerce. Division of Corporations and Commercial Code,Certified mail receipt cards,1979-1984.,Numerical by corporate number,"These are US Post Office certified mail receipt forms verifying that certified mail has been received by a corporate officer or registered agent. The Division only mails legal documents by certified mail. The receipt is filed in the Corporation File (series 7184\, permanent) when returned to the division. They are available should any legal issues be raised. This series includes the addressee's name and address\, the type of mail service\, the date of delivery\, and the signature of the addressee or the addressee's agent. This record was microfilmed from 1979-1984.",,,
16653,Department of Commerce. Division of Corporations and Commercial Code,"Suspension, delinquency, and returned mail notices",1979-,Numerical by corporate number,"This is a microfilm that combines the above three records series. Notices of Suspension (6919) are notices sent to corporations by the department that their certificate of incorporation is being suspended for a year due to their failure to comply with all aspects of the law. Notices of Delinquency (16649) are notices from the Tax Commission to the Department of Business Regulation that a corporation has failed to pay its taxes. Returned Mail (16647) is mail returned to the division as undeliverable. This includes the date of the suspension or notice of delinquency\, the reason for the suspension\, the terms by which the corporation may remove the suspension\, and the name and address of the corporation.",Retain for 5 year(s),,
16662,Department of Commerce. Division of Corporations and Commercial Code,Corporation data record,1987-,Alphabetical by corporation name,"This is the master data file for Corporation Records. This file contains all current information on corporations registered in the state. The data file allows the user to generate reports\, statistical data\, letters\, mailing lists and labels. The Master File is maintained on hard disk with a magnetic backup of one week. Only current information is maintained. Subfiles have been scheduled under the computer data format of the paper record. This master data record contains the following data files: Annual Report Form\, Articles of Amendment\, Registered Agents\, Suspensions\, Dissolutions\, Reinstatements\, Name Registration\, Trademark Registration\, Revocations\, Renewals\, Summons and Complaints\, Delinquencies\, Notary Bond\, Articles of Incorporation\, and notice of Notice of Resignation. This series includes the name and identification number of the corporation\, type of business\, state of incorporation\, status code\, current status code\, profit or nonprofit\, name and address of registered agent\,,date of incorporation\, last date of corporate agent change\, reinstatement date\, inactivity date\, date of the last filed annual report\, date of the last profit report\, amount of stated capitol\, names and addresses of all officers\, class of stock\, par value of stock\, date and number of issued and authorized stock\, foreign corporation name\, date of last name change\, and date of last merger. The incorporation case file (series 7184) is a permanent record. This system is used as a reference tool for research and to answer public inquiry.",Retain until final action,Public,
16654,Department of Commerce. Division of Corporations and Commercial Code,"Articles of amendment, resignation letters, and articles of incorporation",1979-1986.,Numerical by corporate number,"These are microfilm rolls that contain the three types of records listed. Articles of Amendment (6936) are changes to a corporation's articles of incorporation. Articles of Incorporation (6916) are the documents used to create a corporation as a legal entity. Letters of Resignation (6935) are submitted by a corporate officer or director to the corporation to resign from his/her position. The information includes the corporate name\, the term of the corporation's existence\, the reason why the corporation was formed\, the authorized capital expressed in terms of the number of shares and the par value of the shares\, the names and addresses of the incorporators\, the names and addresses of the,directors\, the address of the registered office\, the name of the registered agent\, and the notarized signature of each incorporator. If the corporation is a nonprofit corporation the information includes the corporate name\, the term of the corporation's existence\, the purpose of the corporation\, whether the corporation has members\, the name and address of the trustees\, the name and address of the incorporators\, the address of the registered office\, the name of the registered agent\, and the verified signature of the incorporators.",,Public,
16666,Department of Commerce. Division of Corporations and Commercial Code,Domestic corporation name registration file,1979-,alphabetical by corporation name,"This is a record of all domestic corporations who have registered their corporate name. This protects their name from being used by other Utah corporations. Names are registered annually. If the corporation is not formed or the name is not changed in the allotted time period\, all rights to the name end. Information from the registration form is input into the data system. Includes the number\, the registered name\, the date of registration\, the date of renewal\, the date of expiration\, the date the corporation as incorporated in its home state\, the name of the entity\, and the name and address of the applicant. All information in the data file is used for research and to answer public inquiry.",Retain for 20 year(s),Public,
16673,Department of Commerce. Division of Corporations and Commercial Code,Domestic revocation files,1986-,alphabetical by corporation name,"This is a record of domestic corporations whose certificates have been revoked for failure to pay taxes\, file an annual report\, and/or maintain a registered agent. A corporation can be reinstated if they comply with the established guidelines within the allocated period of time. When a certificate is revoked\, it is noted in the computer data file. The computer file is maintained for research and to answer public inquiry. This series includes the corporation number\, name\, reason for revocation\, date of revocation\, and the name and address of the registered agent.",Retain permanently,Public,
23346,Department of Commerce. Division of Corporations and Commercial Code,Incorporation case files index,1981.,Alphabetical by corporation name.,"This is an alphabetical index of companies incorporated to do business in the State of Utah and was created by the Division of Corporations to facilitate access to the Incorporation Case Files. The series provides name of incorporation and case file number for corporations active\, or only recently expired\, at that time.",,Public,1.00 cubic foot 2 microfilm reels
16691,Department of Commerce. Division of Corporations and Commercial Code,Declaration of trust of a real estate investment trust,1965-,Alphabetical by trust name,"These are declarations that a corporation\, trust or association intends to form a real estate investment trust under the provisions outlined in the Utah Code. Trust companies are not required to file any additional paper work with the division. This information is being transferred to the computer data file in order to answer public inquiry and for research. These records should be kept in the office while the trust exists to provide information to potential investors. Action can be taken against the officers for fraud. These records are also needed for tax purposes. This series includes the name and address of the trust\, the names and addresses of the officers of the trust\, the provisions of the,trust\, the date the trust was formed\, and the date of filing.",Permanent. Retain for 7 year(s) after final action,Public,
22075,Department of Commerce. Division of Corporations and Commercial Code,Incorporation document cards (alphabetical),ca. 1871-1986.,Alphabetical by corporation name.,"This series contains document cards arranged alphabetically for companies incorporated to do business in the State of Utah and was created by the Division of Corporations and Commercial Code to facilitate access to the Incorporation Case Files. The series provides corporation name\, corporation case file number\, original filing date\, amount of capital stock\, where incorporated\, principal officers\, amendments\, and dissolution.",,Public,14 microfilm reels
29626,Department of Commerce. Division of Corporations and Commercial Code,Business trust registrations,2002-,Chronological.,"Under Utah law\, business trusts are required to register with the Division of Corporations and Commercial Code (see Utah Code 16-15-104 (2008)). These records are the registrations\, including renewals and amendments.",Permanent. Retain for 30 year(s),,
81229,Department of Commerce. Division of Corporations and Commercial Code,Master list annual registration,1987-,none,"This is the form used by individuals to register to receive the Central Filing System Master List. This registration is good for one year. The form is used as data entry form. The information includes name and address\, the farm product in which the registrant is interested\, and the counties in which the registrant is interested.",Retain for 3 month(s),Public,
7169,Department of Commerce. Division of Manufactured Housing,Quality control manuals,1971-2013.,Alphabetical by manufacturer's name.,"Documents created by the agency\, including pamphlets\, reports\, leaflets\, file manuals\, annual reports\, other published or processed documents\, and the last manuscript report\, if not published\, relating to management projects. Electronic versions of publications may be considered a duplicate if identical. If unique\, see Schedule 1 Item 44.",,Private,
9783,Department of Commerce. Division of Professional Licensing,Veterinarian licensing files,1978-,numerical by license number,"These files document applications\, registrations\, and licenses for veterinarians. The Department of Commerce\, Division of Occupational and Professional Licensing\, issues licenses to qualified applicants. Applicants are required to be a graduate of an accredited veterinarian college; practice under the supervision of a licensed veterinarian for at least six months; participate in veterinarian investigational\, educational\, or sanitary control work; pass an examination approved by the Veterinarian Board; be of good moral character; pay a fee determined by the Department of Commerce; and to renew the license biennially (UCA 58-28-4 (2005). Information includes name\, Social Security number\, mailing and business address\, residence\, telephone number\, birthdate and birthplace\, physical characteristics\, educational background\, and endorsements. Applicants are required to submit a photograph with their application.",Retain for 10 year(s),Public,
9784,Department of Commerce. Division of Professional Licensing,Health facility administrator licensing files,1978-,Numerical by license number,"These files document applications\, registrations\, and licenses for health facility administrators. The Department of Commerce\, Division of Occupational and Professional Licensing\, issues licenses to qualified applicants. Applicants are required to submit a written\, verified statement that they are of good moral character as it relates to the functions and responsibilities of administrating a health care facility. Furthermore\, applicants are required to possess the education or experience established by the Board of Health Care Administrators\, pass an examination on subjects approved by the board\, pay a fee determined by the Department of Commerce\, and must renew their licenses biennially (UCA 58-15-4 (2005). Information includes name\, social security number\, mailing and business address\, residence\, telephone number\, gender\, birthdate and birthplace\, physical characteristics\, educational background\, and endorsements. Applicants are required to submit a photograph with their application.",Retain for 10 year(s),Public,
9786,Department of Commerce. Division of Professional Licensing,Optometrist licensing files,1978-,Numerical by license number,"These files document applications\, registrations\, and licenses for optometrists. The Department of Commerce\, Division of Occupational and Professional Licensing\, issues licenses to qualified applicants. Applicants are required to have a doctoral degree from an accredited college or university of optometry\, complete educational courses in ocular pharmacology and emergency medical care\, passed the standardized national optometry examination\, standardized clinical and therapeutics examination\, the Utah Optometry Jurisprudence Examination\, and licenses must be renewed biennially (UCA 58-16a-106 (1991). Optometrists are prohibited from performing general and laser surgery\, and prescribing or administering Schedule II or Schedule III controlled substances (UCA 58-16a-109 (1991). Information includes name\, social security number\, mailing and business address\, residence\, telephone number\, gender\, birthdate and birthplace\, physical characteristics\, educational background\, and endorsements.,Applicants are required to submit a photograph with their application.",Retain for 10 year(s),Public,
9789,Department of Commerce. Division of Professional Licensing,Physical therapy licensing files,1978-,Numerical by license number,"These files document applications\, registrations\, and licenses for physical therapists and physical therapist assistants. The Department of Commerce\, Division of Occupational and Professional Licensing\, issues licenses to qualified applicants. Applicants are required to pass an examination prescribed by the Physical Therapy Licensing Board\, graduate from an accredited school of physical therapy\, be of good moral character\, and pay a fee determined by the Department of Commerce (UCA 58-24a-109 (2005). Information includes name\, social security number\, mailing and business address\, residence\, telephone number\, gender\, birth date and birthplace\, physical characteristics\, educational background\, and endorsements. Applicants are required to submit a photograph with their application.",Retain for 10 year(s),Public,
9291,Department of Commerce. Division of Professional Licensing,Investigative case load status reports,1980-,Numerical by report number,These reports are created by the Division of Occupational and Professional Licensing for the purpose of tracking the status of investigations initiated by the division.,Permanent. Retain for 30 year(s) after superseded,Protected,
9721,Department of Commerce. Division of Professional Licensing,Cosmetologist/barber licensing files.,1870-,Numerical by license number.,"These files document applications\, registrations\, and licenses for cosmetology instructors. Under Utah law\, applicants must meet specific requirements to be licensed (UCA 58-1-301 (2005)). In addition\, instructors shall adhere to the rules governing staff requirements for cosmetology schools (UCA 58-11a-301 (2005)). Information includes name\, social security number\, birthdate and birthplace\, and address.",Retain for 10 year(s),Public,2 microfilm reels
9728,Department of Commerce. Division of Professional Licensing,Occupational therapy licensing files,1980-,Numerical by license number.,"These files document applications\, registrations\, and licenses for occupational therapists. The Department of Commerce\, Division of Occupational and Professional Licensing\, issues licenses to qualified applicants. Applicants are required to submit an application\, be of good moral character\, provide evidence of a bachelor's or master's degree program in occupational therapy from an accredited institution\, pass an examination approved by the Board of Occupational Therapy\, and pay a fee to the Department of Commerce (UCA 58-42a-301 (2005). Information includes name\, social security number\, birthdate and birthplace\, gender\, mailing and business address\, educational background\, and physical characteristics. Applicants are required to submit a photograph with their application.",Retain for 10 year(s),Public,
9737,Department of Commerce. Division of Professional Licensing,Recreational therapy licensing files,1985-,Numerical by license number.,"These files document applications\, registrations\, and licenses for recreational therapy technicians. The Department of Commerce\, Division of Occupational and Professional Licensing\, issues licenses to qualified applicants. Applicants are required to submit an application\, pay a fee determined by the Department of Commerce\, be of good moral character\, complete an examination determined by the Board of Recreational Therapists\, provide proof of completion of an approved high school education and two years of full time paid experience in the therapeutic recreation field. Information includes name\, social security number\, mailing and business address\, gender\, telephone number\, birthdate and birthplace\, physical characteristics\, educational background\, and endorsements. Applicants are required to submit a photograph with their application.",Retain for 10 year(s),Public,
9741,Department of Commerce. Division of Professional Licensing,Preneed funeral arrangement licensing files,1980-,Numerical by license number.,"These files document applications\, registrations\, and licenses for preneed funeral arrangement providers. Applicants must meet requirements outlined by the Department of Commerce\, Division of Occupational and Professional Licensing. Information includes name\, address\, birthdate\, education\, and social security number.",Retain for 10 year(s),Public,
9745,Department of Commerce. Division of Professional Licensing,Landscape architect licensing files,1985-,Numerical by license number.,"These files document applications\, registrations\, and licenses for landscape architects. The Department of Commerce\, Division of Occupational and Professional Licensing\, issues licenses to qualified applicants. Applicants are required to submit an application\, complete and provide evidence of a bachelor's degree from an accredited institution with a major in landscape architecture\, or complete at least eight years of practical experience in landscape architecture under the direction of a landscape architect. In addition\, applicants are required to pay a fee and pass an examination determined by the Department of Commerce (UCA 58-53-302 (2005). Information includes name\, social security number\, mailing and business address\, gender\, birthdate and birthplace\, physical characteristics\, and educational background. Applicants are required to submit a photograph with their application.",Retain for 10 year(s),Public,
9759,Department of Commerce. Division of Professional Licensing,Clinical social worker licensing files,1970-,Numerical by license number,"These files document applications\, registrations\, and licenses for clinical social workers. The Department of Commerce\, Division of Occupational and Professional Licensing\, issues licenses to qualified applicants. Applicants are required to submit an application\, provide evidence of a master's degree in social work from an accredited educational institution\, and pass an examination prepared by the Board of Social Work Examiners. In addition\, clinical social workers must have two years of supervised clinical social work practice\, and adhere to the specific requirements formulated by the National Association of Social Workers Peer Review Committee. Information includes name\, social security number\, mailing and business address\, residence\, telephone number\, gender\, birthdate and birthplace\, physical characteristics\, educational background\, and endorsements. Applicants are required to submit a photograph with their application.",Retain for 10 year(s),Public,
11558,Department of Commerce. Division of Professional Licensing,Building permit fee surcharge collections quarterly reports,1991-,"Chronological, thereunder alphabetical by name of compliance agency","These reports document surcharge collections for building permits. These funds are used for training\, education\, and exam preparation for building inspectors. Compliance agencies are required to submit these reports to the Department of Commerce\, Division of Occupational and Professional Licensing on a quarterly basis (UCA_58-56-9(3)(b) (1991)). The division uses this information to determine the amount of funds being collected in order to ascertain the amount of money that can be expended for training. Information includes name\, contact person of compliance agency\, surcharge compilations\, signatures\, position information\, and preparation date.",Retain for 5 year(s),Public,
11185,Department of Commerce. Division of Professional Licensing,Educational approval files,1989-,Alphabetical by institution name,"These files document continuing educational training provided to professions for updating skills necessary to maintain licenses. Continuing educational programs must be approved by the Department of Commerce\, Division of Occupational and Professional Licensing. These files are not included in the licensing case files. Information includes name of training program\, sponsers\, date\, time\, program content\, agendas\, and curriculum outlines.",Retain for 2 year(s),Public,
9746,Department of Commerce. Division of Professional Licensing,Marriage and family therapy licensing files,1980-,Numerical by license number,"These files document applications\, registrations\, and licenses for marriage and family therapists. The Department of Commerce\, Division of Occupational and Professional Licensing\, issues licenses to qualified applicants. Applicants are required to submit an application\, pass an examination\, pay a fee determined by the Department of Commerce\, be of good moral character\, complete and provide evidence of a doctoral degree in marriage and family therapy from an accredited institution\, with three years of professional experience\, two of which must be in marriage and family therapy. Applicants may also provide evidence of a graduate degree in religious studies which includes instruction and supervision in marriage and family therapy on a regular and continuing basis. Information includes name\, social security number\, mailing and business address\, gender\, birthdate and birthplace\, physical characteristics\, and educational background. Applicants are required to submit a photograph with their,applications.",Retain for 10 year(s),Public,
9966,Department of Registration,Physician and surgeon licensing files,1894-1928; 1946-,Numerical by license number,"These files document applications\, registrations\, and licenses for physicians and surgeons. The Department of Commerce\, Division of Occupational and Professional Licensing\, issues licenses to qualified applicants. Applicants are required to submit a written\, verified statement conforming to the guidelines prescribed by the Physicians Licensing Board. Applicants are required to be at least 21 years of age\, be of good moral character\, have completed at least two years of general study at an accredited college or university\, have received the degree of doctor of medicine from an accredited medical college\, have completed 12 months of hospital training\, be physically and mentally competent to safely engage in the practice of medicine\, have not been guilty of any act of unprofessional conduct\, and have successfully passed an examination approved by the Department of Commerce. Also\, applicants are required to pay a fee determined by the Department of Commerce. Information includes name\,,social security number\, mailing and business address\, residence\, telephone number\, gender\, birthdate and birthplace\, physical characteristics\, educational background\, and endorsements. Applicants are required to submit a photograph with their application.",Retain for 10 year(s),Public,
9975,Department of Commerce. Division of Professional Licensing,Registered nurse licensing files,1917-,Numerical by license number.,"These files document applications\, registrations\, and licenses for Registered Nurses (RN). The Department of Commerce\, Division of Occupational and Professional Licensing\, issues licenses to qualified applicants. Applicants are required to submit a written\, verified statement that they are in good mental and physical health\, of good moral character\, and have completed a state approved registered nurse education program. Upon the successful completion of a written examination\, the Division of Occupational and Professional Licensing issues a license to practice as a registered nurse. Registered nurses must renew their licenses biennially. The Department of Commerce collects fees for applications\, reexaminations\, letters of certification\, applications for temporary licenses\, applications for interim permits\, biennial renewals\, reactivation\, and applications for advanced or special categories of licensures. In addition\, registered nurses who certify to practice as nurse anesthetists\,,practitioners\, or specialists\, are charged additional fees to practice in these specialties. Information includes name\, social security number\, mailing and business address\, residence\, telephone number\, gender\, birthdate and birthplace\, physical characteristics\, educational background\, and endorsements. Applicants are required to submit a photograph with their application.",Retain for 10 year(s),Public,
9978,Department of Commerce. Division of Professional Licensing,Certified nurse midwife licensing files,1986-,Numerical by license number,"These files document applications\, registrations and licenses for Nurse Midwiferies (CNM). The Department of Commerce\, Division of Occupational and Professional Licensing\, issues licenses to qualified applicants. Applicants are required to submit a written\, verified statement that they have been licensed by the state of Utah as a registered nurse and have completed a certified nurse midwifery education program. Upon the successful completion of a written examination\, the Division of Occupational and Professional Licensing issues a license to practice certified nurse midwifery. Certified nurse midwiferies must renew their licenses biennially and the Department of Commerce collects fees for applications\, reexaminations\, letters of certification\, and applications for temporary permits (UCA 58-44-7 (1991)). Information includes name\, social security number\, mailing and business address\, residence\, telephone number\, gender\, birthdate and birthplace\, physical characteristics\, educational,background\, and endorsements. Applicants are required to submit a photograph with their application.",Retain for 10 year(s),Public,
10504,Department of Commerce. Division of Professional Licensing,Pharmacy licensing files,1982-,Numerical by license number,"These files document applications\, registrations\, and licenses for institutional pharmacies. The Department of Commerce\, Division of Occupational Licensing\, issues licenses to institutional pharmacies that have met the requirements for licensure under the laws of the State of Utah. Applicants are required to submit an application approved by the State Board of Pharmacy\, pay a fee determined by the Department of Commerce\, adhere to minimum standards for operations and employee conduct\, and maintain prescription files and other records in accordance with applicable state and federal regulations (UCA 58-17b-303 (2005). Information includes name\, social security number\, mailing and business address\, and endorsements.",Retain for 10 year(s),Public,
9792,Department of Commerce. Division of Professional Licensing,Environmental health scientist licensing files,1978-,Numerical by license number,"These files document applications\, registrations\, and licenses for registered sanitarians. The Department of Commerce\, Division of Occupational and Professional Licensing\, issues licenses to qualified applicants. Applicants are required to possess a baccalaureate or higher degree from an accredited college or university which includes at least 45 quarter hours or 30 semester hours of coursework in environmental health and the physical and biological sciences. Furthermore\, applicants are required to pass a written or oral examination determined by the Registered Sanitarian Board\, be of good moral character\, and pay a fee determined by the Department of Commerce (UCA 58-20a-301 (2005)). Information includes name\, social security number\, mailing and business address\, residence\, birthdate and birthplace\, physical characteristics\, educational background\,and endorsements. Applicants are required to submit a photograph with their application.",Retain for 10 year(s),Public,
14040,Department of Commerce. Division of Professional Licensing,Probation and compliance records,1948-,Numerical by case number,"These records document individuals and businesses placed on probation by the Department of Commerce\, Division of Occupational and Professional Licensing. Information is collected to show a licensee's compliance with terms and conditions placed on a professional license as a result of disciplinary action taken by the division. Information includes drug screening reports\, employer reports\, therapist reports\, and attendance verification of support group meetings.",Permanent. Retain for 12 year(s),Protected,
14410,Department of Commerce. Division of Professional Licensing,Investigative subpoena files,1970-,Numerical by investigative case file number.,This series includes subpoenas and investigation documents used to obtain information and during the course of investigations conducted by the division.,Permanent. Retain for 30 year(s),Protected,
14411,Department of Commerce. Division of Professional Licensing,Preliminary investigative evidence files,1990-,Numerical by case.,This series includes files of collected evidence to support cases brought by the State of Utah against violators of state occupational or professional licensing statutes. This is preliminary information gathered prior to formal administrative or criminal actions brought against offenders.,Retain for 10 year(s) after case is closed,Protected,
18987,Department of Commerce. Division of Professional Licensing,Closed investigative complaint files,1997-,Numerical by license number,"These files document the Division of Occupational and Professional Licensing's investigations of complaints brought against licensees. These are closed investigations that the agency has taken action on and resolved. Information includes complaintant\, victim information\, court actions\, sex/gender information\, and telephone numbers.",Permanent. Retain for 30 year(s),Protected,
17360,Department of Commerce. Division of Professional Licensing,Contractor financial statements,1989-,Numerical by contractor license number,"These are contractor's financial statements submitted to the Division of Occupational and Professional Licensing as evidence of fiscal responsibility. Contractors are required to produce financial statements to obtain licenses in Utah. Information includes name\, address\, financial data\, assets\, and debts.",Retain for 10 year(s),Exempt,
17384,Department of Commerce. Division of Professional Licensing,Controlled substance precursor licensing files,1992-,Numerical by license number,"These are applications and licenses for controlled substance precursor distributors. Applicants must meet criteria for licenses. Information includes name\, address\, birthdate\, education \, and work experience.",Retain for 10 year(s),Public,
17391,Department of Commerce. Division of Professional Licensing,Building inspector licensing files,1993-,Numerical by license number,"These are applications and licenses for building inspectors. Applicants must meet criteria for licenses. (UCA 58-1-301 (2005)). Information includes name\, address\, birthdate\, education\, and work experience.",Retain for 10 year(s),Public,
25024,Department of Commerce. Division of Professional Licensing,Licensee address/telephone number request forms,2003-,Chronological by date received.,"These forms are used when individuals request the address or telephone number of someone licensed with the Division of Occupational and Professional Licensing. Forms include such information as the requestor's name\, address\, and telephone number; the name and occupation of the requested licensee; and the reason for the request.",Retain for 2 year(s),Public,
24237,Department of Commerce. Division of Professional Licensing,Professional geologist licensing files,2002-,Alphabetical by last name.,"These records document whether an applicant has met the requirements to be licensed as a professional Geologist. Information contained within these records includes the applicants name\, address\, social security number\, telephone number\, work experience\, education\, transcripts and date of birth.",Retain for 10 year(s),Public,
26733,Department of Commerce. Division of Professional Licensing,Board and committee files,1941-,Alphabetical by title of board or committee thereunder chronological,"These records are created and maintained by official boards or advisory committees. The information gathered relates to executive establishment\, organization\, membership\, and policy of each board or committee. Records include agendas\, meeting minutes\, final reports\, correspondence\, and related records documenting activities and accomplishments.",Permanent. Retain for 3 year(s),Public,1.00 cubic foot
24238,Department of Commerce. Division of Professional Licensing,Controlled substance precursor purchase and distribution reports,1995-,Alphabetical by name.,"Regulated controlled substance distributors and purchasers are required to submit quarterly reports to the Division of Occupational and Professional Licensing regarding chemical precursors that are sold or purchased. These reports include purchaser names\, their D.O.P.L. license numbers\, and the chemicals being purchased. The Division\, as well as law enforcement agencies\, use the information collected to track users of controlled substance precursors. This information may be used in criminal or administrative legal action.",Retain for 5 year(s),Private,
26630,Department of Commerce. Division of Professional Licensing,Controlled substance database requests,1995-,Chronological by date received,"These records contain requests received from authorized persons for information in the controlled substance database. The files contain the name\, address\, and phone number of the requestor. They also contain identifying information of the persons about whom information is being requested such as: names\, dates of birth\, social security numbers\, and signatures.",Retain for 1 year(s),Private,
25564,Department of Commerce. Division of Professional Licensing,Occupational newsletters,1995-,"Alphabetical by title, thereunder chronological by date of publication.",This series contains newsletters published by the Division of Occupational and Professional Licensing for the various occupations served by the agency. The newsletters act as a news and agency resource to help communicate with the members of that occupational category.,Permanent. Retain until administrative need ends,Public,
27215,Department of Commerce. Division of Professional Licensing,Medical language interpreter licensing files,2009-,Numerical by license number,"These records contain information required to regulate and license medical language interpreters. The records document that the applicant has met all of the requirements for licensure. Application information includes name\, address\, date of birth\, social security number\, telephone number\, work experience\, education\, and transcripts.",Retain for 10 year(s),Public,
30001,Department of Commerce. Division of Professional Licensing,Criminal history determination records,2019-,Alphabetical by surname,"These records consist of applications\, their supporting documents\, and resulting determinations from the Division. Individuals with a criminal history may apply to the Division for a determination regarding their eligibility for licensure (Utah Code 58-1-310 (2019)). The applications include personal and criminal history information\, descriptions of licensing requirements met and not met\, and supporting documents. The determinations are issued 30 days after submission of the application and include a written response indicating whether the applicant would be disqualified from obtaining a license. They may also include steps the applicant could take in order to qualify for a license.",Retain for 10 year(s),Private,
81236,Department of Commerce. Division of Professional Licensing,Summaries of licenses per profession,1985-,Alphabetical by profession,"This is a report generated by the Automated License Management System on an as needed basis to show the number of licenses issued for particular professions and specialties. The information includes the type of license\, the total number of licenses issued\, the type of speciality within each license type\, and the total number of each specialty.",Retain for 30 day(s),Public,
81240,Department of Commerce. Division of Professional Licensing,Renewal notices for licenses,1985-,Numerical by license number and profession type,"This is a notice sent to licensees that their license is due for renewal. The information includes name\, address\, license number\, type of license\, and the date the previous license expires.",Retain for 3 year(s) after expiration of permit or license,Public,
84335,Department of Commerce. Division of Professional Licensing,Alarm company licensing files,1980-,Numerical by license number,"This license is required in the State of Utah before a company may engage in or operate an alarm business. The information is required to determine if the applicants qualifications are in accordance with the law and rules and regulations. This could include the application\, fingerprint cards (2)\, corporation/DBA papers\, contractors licensing/waiver letter\, criminal history rap sheet\, agency correspondence\, company correspondence\, and a copy of current license or certificate in the case of a renewal. These licenses must be renewed every two years.",Retain for 10 year(s),Public,
84342,Department of Commerce. Division of Professional Licensing,Contract security company licensing files,1980-,Alphabetical by company name,"These files are necessary to determine validity of security guard companies and the qualifying credentials required by law. These include the application by the security company\, resume\, fingerprint cards (2)\, corporation/DBA papers\, insurance certificates\, legal documents\, transcripts of hearings\, tape recordings\, agency correspondence\, investigative information\,company correspondence\, subpoena\, attorney correspondence\, affidavits\, and security licensing board correspondence. This license must be renewed every two years.",Retain for 10 year(s),Private,
8341,Department of Commerce. Division of Public Utilities,Utility rate case file working papers,1979-,Numerical by case number,"These are working files compiled by the division in considering requests by public utilities to adjust their rates. The division has the authority to review such requests and make recommendations on them to the Public Service Commission under UCA 54 Chapter 4a. These files include the application\, notice of hearing\, rate schedules\, correspondence\, and a record of any hearings held. The original official complete file is maintained by the Public Service Commission\, and all request for information must be made to them.",Retain for 10 year(s) after case is closed,Private,
29709,Department of Commerce. Division of Public Utilities,Energy utility company research records,1969-,"Chronological by year, thereunder alphabetical by company.","The Division of Public Utilities makes recommendations to the Utah Public Service Commission for rate-making purposes\, applications\, hearings and other issues affecting quality of service. The Division also handles and investigates consumer complaints and monitors utility operations to ensure compliance with Public Service Commission rules\, regulations and orders. See Utah Code 54-4a-1 (1989). Records may include affiliated interest reports\, asset transfer agreements\, audit reports\, avoided cost updates\, Blue Sky records\, carbon reduction reports\, certificates of public convenience and necessity (CPCN) for energy establishments\, competitive procurement records\, contract disputes\, customer service agreements\, depreciation records\, dividend declarations\, demand-side management (DSM) and energy efficiency (EE) filings\, Federal Energy Regulatory Commission (FERC) forms (1\, 10Q\, 10K Formal Complaints)\, approvals of standardized forms and agreements\, fossil fuel efficiency standard reports,or heat rate improvement plans\, fuel/coal inventory\, hedging reports\, Home Energy Lifeline Program (HELP) records\, integrated resource plans (IRP)\, issue securities\, lifeline reports\, loan agreements\, major events records\, net metering and export credit records\, pole attachment records\, Public Utility Regulatory Policies Act (PURPA) reports\, qualifying facility energy purchases and sales by Rocky Mountain Power\, quality of service reports\, renewable balance account (RBA) records\, renewable resource notices\, requests for proposals (RFP)\, smart grid reports\, solar incentives\, Sustainable Transportation and Energy Plan (STEP) Act annual reports\, subscriber solar annual report\, wind and transmission reporting requirements\, and similar records.",Retain for 10 year(s),Public,
29713,Department of Commerce. Division of Public Utilities,Telecom and water certificates of public convenience and necessity (CPCN),1969-,,,,,
85082,Department of Commerce. Division of Public Utilities,Executive correspondence,1982-2013.,chronological,"This record documents the organization\, function and actions of the office. This series includes correspondence\, policies\, procedures and program achievements.",,Public,
779,Department of Commerce. Division of Real Estate,Subdivision case files,1961-2010.,Alphanumerical.,"These files document the developmental history of subdivision registrations submitted pursuant to the Utah Land Sales Practices Act to the Department of Commerce\, Division of Real Estate. Information includes correspondence\, description of subdivision\, compliance review\, and applicable development ordinances and standards.",,Public,12 microfilm reels
9353,Department of Commerce. Division of Real Estate,Hearing case files,1937-,Alphabetical by name.,"These records document charges filed against licensees resulting in hearings conducted by the Department of Commerce\, Division of Real Estate\, and the Appraiser Board\, Real Estate Commission\, or the Mortgage Commission. Information includes pleadings\, exhibits\, arguments\, subpoenas\, witness testimonies\, evidence\, documentation\, and resolutions. Information concerning the terms of denied\, granted\, or conditionally granted licenses or registration\, as well as resulting orders may be included. Hearing case files may also be included in Real Estate Commission meeting minutes (series 9350).",Permanent. Retain for 10 year(s) after case is closed,Private,
9996,Department of Commerce. Division of Real Estate,Miscellaneous records,1951-1980.,Chronological by year.,"Rules and regulations manuals\, policy and procedures manuals\, miscellaneous blank application forms\, blank and sample contract forms\, blank deeds\, blank certificates and other forms\, form letters\, the real estate license law (UCA Title 61\, Chapter 2)\, other laws related to real estate\, blank license forms\, schedule of licensed real estate brokers and salesmen (as of February 1\, 1965).",,Public,3 microfilm reels
25169,Department of Commerce. Division of Real Estate,Informal hearing records,1937-2010.,Alphabetical by name.,"These records contain pleadings and orders resulting from the informal hearings conducted by the Division of Real Estate. Orders are issued as a result of closed session deliberations by the Appraiser Board\, Real Estate Commission\, and the Mortgage Commission. Information concerning the terms of denied\, granted\, or conditionally granted licenses/registration is included.",Permanent. Retain for 10 year(s),Public,
81178,Department of Commerce. Division of Real Estate,Real estate licensure examination results,1965-2010.,Chronological.,"These are the test results for agents and brokers who take an examination as part of the licensing requirements of UCA 61-2-6. This series includes the licensee's name\, date of birth\, social security number\, identification number\, address\, and test score.",,Private,
83960,Department of Commerce. Division of Real Estate,Investigative files (action taken),1985-,Numerical by case number,"Investigations of complaints filed against real estate licensees where action was taken as a result of an investigation. All public information related to disciplinary action is transferred to the Hearing case files\, series 9353.",Retain for 20 year(s) after case is closed,Protected,
82554,Department of Commerce. Division of Real Estate,Broker license application cards,1970-2010.,Alphabetical by name.,"These are applications filed by individuals to request licensing as real estate brokers. These applications include the licensee's name\, address\, and social security number; and the company's name and address.",,Private,
82571,Department of Commerce. Division of Real Estate,Deposit report,1982-,Chronological,These records include financial information as to funds received by the Division on a daily basis.,Retain for 2 year(s),Public,
22863,Board of Examiners in Optometry,Biennial reports,1908-1910.,Chronological by date.,"This series contains reports of activities from the previous two years with information pertaining to optometrists\, licenses\, registration\, finances\, agency activities and legal matters.",,Public,0.20 cubic foot
1673,Department of Commerce. Division of Occupational and Professional Licensing. Committee of Examiners of Barbers,Annual reports,1865-1980.,Alphanumerical.,"Documents created by the agency\, including pamphlets\, reports\, leaflets\, file manuals\, annual reports\, other published or processed documents\, and the last manuscript report\, if not published\, relating to management projects.",,Public,3 microfilm reels
11255,Board of Examiners of Barbers,Accessioned records,1903-1914.,None,"Included are the following records: (1) Official Record of Proceedings\, July 1\, 1914; (2) Record and Minutes\, July 1\, 1907; (3) Registrations\, 1903; and (4) Record Book\, 1903.",,Public,
613,Dept. of Business Regulations.,Financial records,1943-1953; 1977-1982.,Alphanumerical.,"Records used as posting and control media\, subsidiary to the general and allotment ledgers\, and not elsewhere covered in this schedule.",,Public,
639,Dept. of Business Regulations.,State Narcotics Inspector correspondence,1952-1957.,Alphanumerical,This series contains correspondence to and from the State Narcotics Inspector.,,Private,
2113,Dept. of Business Regulations.,Budget requests and work program reports,1966-1969; 1979-1981.,Alphanumerical.,"These are budget requests detailing salaries\, wages\, federal grants \, expenditures by program and other fiscal breakdowns with budget requests.",,Public,1 microfilm reel
13729,Department of Commerce,Expenditures,1977-,Alphabetical.,"Records used as posting and control media\, subsidiary to the general and allotment ledgers\, and not elsewhere covered in this schedule.",Retain for 7 year(s),Public,14 microfilm reels
13731,Department of Commerce,Daily transaction report,1981-2013.,alphanumerical,These are daily financial transaction reports generated when the department was called the Department of Business Regulations.,Retain for 7 year(s),Public,
13733,Dept. of Business Regulations.,Name change register,1980-1981.,none,These are name change requests for licenses.,,Private,1 microfilm reel
24268,Department of Commerce,Cash receipts,1999-,Alphanumerical.,Agency copy of receipts given to customers who pay cash to the agency for services rendered.,Retain for 7 year(s),Public,
25516,Department of Commerce,Financial Information Network (FI-NET) non-payment records,1999-,"by division name, thereunder chronological.","Records that document receipt of cash or transfers between state agencies in the state accounting system\, and other relevant information. Includes cash receipts (CR)\, inter-agency transactions (IAT)\, and revenue (IN) transactions. Also includes accounts receivable located in the FI-NET accounts receivable sub-system (ARS).",Retain for 3 year(s),Public,
25615,Department of Commerce,Litigation case files,1941-,"Chronological by fiscal year, thereunder alphabetical by case name.","These case files are created when the Department of Commerce is sued by an outside party. Records contain information about lawsuits filed by those regulated by the department\, the general public\, or past employees. Information may include pleadings\, correspondence\, legal research\, and trial transcripts.",Retain for 10 year(s) after case is closed,Public,
25617,Department of Commerce,Administrative rule making records,1941-,Chronological.,"These records include the various forms required to adopt new rules or to amend and continue existing rules. They may contain information such as the agency name and address\, agency contacts\, a summary of the rule or rule change and reasons for it\, the anticipated cost impact\, the type of notice\, a justification for a 120 day rule\, any applicable state or federal mandates\, the means of public comment\, comment period feedback\, the signature of agency head or designee\, and the effective date of each rule or rule change. Audio recordings or transcripts of rule hearings may also be included.",Retain for 6 year(s),Public,
26451,Department of Commerce,Policy and program correspondence,1997-,Chronological by date,"Business-related correspondence which provides unique information about agency functions\, policies\, procedures\, or programs. These records document material discussions and decisions made regarding all agency interests\, and may originate on paper\, electronic mail\, or other media. This correspondence is filed separately from program case files and project files.",Permanent. Retain until administrative need ends,Public,
25523,Department of Commerce,Motor vehicle and power sport franchise dealer registration renewal notices,1996-,"Alphabetical by dealer type, thereunder alphabetical by dealer name.","These are copies of renewal notices mailed to the holders of motor vehicle and powersport franchises in Utah and a renewal fee is paid by each dealer. The franchises are renewed annually as per UCA 13-14-105(1)(a)(2004)\, and UCA 13-35-105(1)(a)(2004). Information includes name of franchise holder\, name of franchise\, location of franchise\, type of franchise\, date of issuance\, renewal deadline date\, and amount due.",Retain for 5 year(s),Public,
25594,Department of Commerce,Adjudication case files,1996-,"Chronological by fiscal year, thereunder alphabetical by case name.","These case files relate to those matters which the Department of Commerce is charged to adjudicate\, such as franchise disputes arising between manufacturers and dealers of new motor vehicles and powersport vehicles. They may contain pleadings\, exhibits\, correspondence\, legal research\, transcripts\, recommendations by professional boards\, interim orders\, and final orders. Records may include judicial review files.",Retain for 10 year(s) after case is closed,Public,
82840,Department of Commerce,Travel expenditure files,1987-,Chronological,"These records contain travel plans\, expenditures\, vouchers\, and reimbursements for employees of the department to attend work related events.",Retain for 3 year(s),Public,
1478,Department of Commerce. Division of Consumer Protection,Executive correspondence,1984-2013.,Alphabetical by subject.,"Records not duplicated elsewhere that document how the office is organized and how it functions\, its pattern of action\, its policies\, procedures and achievements.",,Public,
9245,Department of Commerce. Division of Consumer Protection,Complaint case files,1983-,"Alphabetical by company name, thereunder chronological by year.","The Division of Consumer Protection administers and enforces legislative acts created to protect consumers' interests (Utah Code 13-2-1(2)(2015)). These records document complaints filed with the Division against companies and resulting investigations\, and may include complaint planning/tracking records\, financial documentation\, case notes\, photographs\, and records related to violations\, final actions\, and advice given to consumers. This does not include core case information\, which is in a separate series (Core case information) beginning in 2022.",Retain for 7 year(s),Protected,
30292,Department of Commerce. Division of Consumer Protection,Core case information,2016-,Numerical by case number.,"The Division of Consumer Protection administers and enforces legislative acts created to protect consumers' interests (Utah Code 13-2-1(2)(2015)). These records document complaints filed with the Division against companies and individuals\, and resulting investigations\, and include identifying information for complainants and respondents\, investigator case notes\, records of legal actions taken\, and amounts paid in settlements or penalties. These records are generally maintained in a case management system. This does not include case file evidence which is described in a separate retention schedule.",Retain for 25 year(s) after case is closed,Protected,
29146,Department of Commerce. Division of Consumer Protection,Closed postsecondary school student records,2017-,"Alphabetical by school name, thereunder alphabetical by student name.","These records support the agency's function to protect students of both accredited postsecondary schools authorized by the Division to operate in Utah\, as well as non-accredited postsecondary proprietary schools registered with the Division. These are student records retained by the Division upon closure of a school\, in accordance with Utah Code 13-34a-207(2017) for authorized schools\, and Utah Code 13-34-109(2002) for registered schools. Records include student transcripts\, and may also include enrollment agreements\, financial information\, course description\, credits completed\, and other data pertinent to students' attendance at the school.",Retain for 60 year(s),Exempt,
83947,Department of Commerce. Division of Consumer Protection,Consumer alert press releases,2013.,Chronological by date.,These files document press releases on current consumer products and business practices which focus on fraud cases.,,Public,
83948,Department of Commerce. Division of Contractors,Contractor's license law and reference book,i 1957-1979.,Chronological,"The Contractor's Reference Book is a reference of rules and regulations that govern the Utah contracting industry. Relevant information on Utah statutes and regulations affecting contractors are outlined and explained. Each newer addition includes the revised and updated laws and rules. The books apparently are published triennially to educate contractors of their rights and responsibilities. Exact frequency of publication is unclear because of missing issues. Holdings: 1957\, 1959\, 1973\, 1976\, 1979.",Permanent. Retain for 1 year(s),Public,
6915,Department of Commerce. Division of Corporations and Commercial Code,Foreign incorporation revocation records,1986-,Numerical by corporation identification number,"This is a record of foreign corporations whose certificates have been revoked for failure to pay taxes\, file an annual report\, and/or maintain a registered agent. A corporation can be reinstated if they comply with the established guidelines within the allocated period of time. When a certificate is revoked\, it is noted in the computer data file. The computer file is maintained for research and to answer public inquiry. This series includes the corporation number\, name\, reason for revocation\, date of revocation\, and name and address of registered agent.",Permanent. Retain for 2 year(s) after expiration of permit or license,Public,
6919,Department of Commerce. Division of Corporations and Commercial Code,Notice of suspension,1979-1985.,Numerical by corporation number,"This is a microfilm record of Notices of Suspensions (6919) and Certified Mail Receipt Cards. Suspension notice sent to corporations by the department to inform them that their certificate of incorporation is being suspended for a year due to their failure to comply with all aspects of the law which include failure to pay taxes\, file an annual report\, and/or maintain a registered agent. Failure to rectify this situation within a year results in the corporation's dissolution. Certified Mail Receipt Cards are US Post Office certified mail receipt forms verifying that certified mail has been received. The division only mails legal documents. Suspension Notices are filed in the Corporation File 7184 and are available should any legal issues arise.,This series includes the addressee's name and address\, type of mail service\, the date of delivery\, and the the signature of the addressee or the addressee's agent\, the date of the suspension\, the reason for the suspension\, the terms by which the corporation may remove the suspension\, and the name and address of the corporation. This record was microfilmed from 1980-1985. This information is currently maintained in the computer data file.",,Public,
6921,Department of Commerce. Division of Corporations and Commercial Code,Assumed name case files,1968-,"Chronologically by date scanned, thereunder by types of documents. Prior to July 17, 2002 arrangement is alphanumerical.","These are the records of individuals\, associations\, partnerships\, corporations\, or others who conduct business in the state under an assumed name. This record is required by law to assist in protecting the rights of the citizens. This certificate is renewed every five years. Renewal notices are sent to the corporation 30 days prior to expiration. Information is entered into the computer data file. This series includes an Application to Transact Business Under an Assumed Name\, Renewal Application to Transact Business Under an Assumed Name\, Amended Application to Transact Business Under an Assumed Name\, a notice of expiration\, the assumed name\, nature of the business\, name and address of the registered agent\, business,owner\, an signatures of the owner and/or registered agent. Reports and lists can be generated for administrative use. This record is used for research and to answer public inquiry.",Retain permanently,Public,
6936,Department of Commerce. Division of Corporations and Commercial Code,Articles of incorporation amendments,1979-,Numerical by corporation identification number,"These are amendments added to a corporation's articles of incorporation. These amendments can change the corporation's name\, period of duration\, purposes\, number of shares\, par value of the shares\, change shareholders' rights\, and aspects of the corporate structure. They have strong legal implications as they can affect the rights of the corporate stockholder. This is a vital record and should be microfilmed for security reasons. This series includes the name of the corporation\, the amendment adopted\, the date of the adoption by the shareholders\, the number of shares outstanding\, the number of shares entitled to vote\, and the number that voted for and against the amendment. This record is filed in the Corporation file 7184.",Retain permanently,Public,
6918,Department of Commerce. Division of Corporations and Commercial Code,Annual reports,1985-,Numerical by identification number,"These are one page report forms filed annually with the division. This form is used to update corporate information. Failure to file this annual report can result in dissolution and/or suspension of the corporation. Information from the annual report is entered into the computer data system. This series includes corporation file number\, name\, registered agent\, state of incorporation\, type of business\, officers\, directors\, number of authorized shares\, and stated capitol. Annual reports are filed in the Corporation File (7184\, permanent record). This information is used for research and to answer public inquiry. This record was microfilmed until 1988.",Retain permanently,Public,
5425,Department of Commerce. Division of Corporations and Commercial Code,Amended and/or reinstated limited partnership agreements and certificates,1991-,Numerical by partnership number,"These records document the filing of limited partnerships with the State of Utah. UCA 48-2-1 specifies that a limited partnership is ""a partnership formed by two or more persons having as members one or more general partners and one or more limited partners."" In addition\, UCA 48-2-2 (1)(b) states that persons choosing to create a limited partnership shall ""file for record the certificate in the county clerk of the county in which the principal place of business of the partnership shall be situated."" The original certificate is amended or cancelled when a notarized amendment\, cancellation\, or court order is filed in the office of the county clerk where the certificate is recorded (UCA 48-2-25). Items included in the limited partnership and agreement and certificate comprise sixteen articles. Article I is the Formation of Limited Partnership\, Article II lists the Name of Partnership\, Article III states the Character of,Business\, and Article IV lists the Principal Place of Business. Article V gives the Names and Residences of Partners\, Article VI states the Term of the partnership\, Article VII declares Capital and Capital Contributions\, Article VIII documents Profits and Losses\, and Article IX concerns itself with the structure of Management. Article X records the procedure for the Death of a Partner\, Article XI tabulates the Sale or Transfer of Partnership Interests\, Article XII enumerates the Voluntary Dissolution of a partnership and Article XIII sets the criteria for the Election of General Partner. Article XIV deals with Advances\, which cover the advancement of loans to the partnership\, while Article XV outlines the proper method for keeping Records\, Notices and Miscellaneous information about the partnership. Article XVI is a statement that the Agreement (is) to be Binding. These files also include amendments\, affidavits\, and cancellation of,certificate of agreement. A related series is scheduled under series number 1505.",Retain permanently,Public,
7670,Department of Commerce. Division of Corporations and Commercial Code,Delinquency notices,1976-,Numerical by corporation number,"This is a listing of corporations who are delinquent for failure to pay taxes or maintain a registered agent. This listing is used as a mailing list. If the problem is not resolved within the specified period of time\, the corporation is dissolved. This notice is no longer filed or microfilmed. A notation is entered into the computer data system. This series contain the name and address of the corporation and the date of the notice.",Retain for 5 year(s),,
13994,Department of Commerce. Division of Corporations and Commercial Code,Articles of organization files,1991-,Alphanumerical by limited liability company file number,"Records from the filing of limited liability companies in Utah. Information includes the articles of organization\, company name\, duration period\,business purpose\, address\, signature of initial registered agent\, and management organizational profiles.",Retain permanently,Public,
6544,Department of Commerce. Division of Corporations and Commercial Code,Personal property lien case files,1980-,Chronological,"These files are created primarily by financial institutions and information businesses. This information is used to determine personal property liens against individuals and businesses. These liens are established when personal property is purchased through established credit plans. The person or business who furnish these credit plans submit them to the Department of Commerce\, Division of Commercial Code. Searches for this data are requested daily for loan closings and business ventures. Amendments to the records are often requested by institutional parties which necessitate changes to the data. This information is collected on three forms. Form UCC-1\, is the Uniform Commercial Code's Financing Statement; UCC-2\, is a Request for Information or,Copies; and UCC-3\, is a Statements of Continuation\, Partial Release\, Assignment form. Information includes current and past address\, name\, signature\, and social security number.",Permanent. Retain for 1 year(s),Public,121 microfilm reels
9258,Department of Commerce. Division of Corporations and Commercial Code,Commercial code case files,1980-,Alphabetical by case name,"These records document case files from the Division. Information contains name\, birthdate\, application information\, age\, correspondence\, and correspondence.",Retain for 10 year(s) after case is closed,Public,
13993,Department of Commerce. Division of Corporations and Commercial Code,Limited liability company files,1991-,"Chronological by date scanned, thereunder by type of document. Prior to July 17, 2002 arrangement is alphanumerical.","Articles of organization\, amended articles of organization annual reports\, resignations\, agent address changes\, articles of dissolution\, applications for foreign liability companies\, certificates of registration\, applications to amend certificates of registration of foreign limited liability companies\, certificates of withdrawal\, articles of merger\, and consolidation and statements of correction for all domestic and foreign limited liability companies and limited cooperative associations registered in the State of Utah. They are maintained for research and to answer public inquiry and are maintained separately until they are microfilmed or updated. These files are then placed together to form a permanent record.",Permanent. Retain for 30 year(s),Public,
16659,Department of Commerce. Division of Corporations and Commercial Code,Active corporation cards,ca. 1871-1988.,Alphabetical by corporation name.,"This series contain document cards arranged alphabetically for companies incorporated to do business in Utah and was created by the Division of Corporations and Commercial Code to facilitate access to the Incorporation Case Files. The document cards\, which include annual reports\, contain information pertaining to corporation name\, corporation case file number\, original filing date\, amount of capital stock\, where incorporated\, principal officers\, amendments and dissolution.",,Public,34 microfilm reels
16678,Department of Commerce. Division of Corporations and Commercial Code,Active corporations list,1985-,alphabetical by corporation name,"This is a report file in the data system used to show the number of new and current corporations in the state. This information is used to compile administrative reports and to compare active files against dissolved files. The information includes the corporate number\, the corporate name\, the name and address of the registered agent\, and the names and addresses of the corporate officers.",Retain for 1 month(s),Public,
21944,Department of Commerce. Division of Corporations and Commercial Code,Incorporation case files index,1987.,Alphabetical by corporation name.,"This is an alphabetical index of companies incorporated to do business in the State of Utah and was created by the Division of Corporations to facilitate access to the Incorporation Case Files. The series provides name of incorporation\, case file number and incorporation date for corporations active\, or only recently expired\, at that time.",,Public,2 microfilm reels
27752,Department of Commerce. Division of Corporations and Commercial Code,Assumed name case files (unredacted),1968-,chronological by date scanned,"These are records of individuals\, associations\, partnerships\, corporations\, or others who conduct business in the state under an assumed name. These documents will have information such as Social Security numbers that are not available to the public and need to be kept separate from the public assumed name. This record is required by law to assist in protecting the rights of the citizens. Certificates are renewed every three years. Renewal notices are sent to the corporation 30 days prior to expiration. Information is entered into a computer data file. This series includes an application to transact business under an assumed name\, a notice of expiration\, the assumed name\, nature of the business\, name and address of the registered agent\, business owner\, and signature of the owners. These documents will also contain private information\, such as Social Security numbers.",Permanent. Retain for 30 year(s),Private,
81222,Department of Commerce. Division of Corporations and Commercial Code,Request for information or copies of financing statements,1986-,Alphabetical by name,"These are forms filed with the division by individuals requesting copies of financing statements. It is used by the division as a reference in case questions arise as to when the information was sent. The information on these forms includes the debtor's name\, address\, and social security number or employer identification number; the requesting party's name and address; the date and time of filing and the filing number; the information requested; the file number; the date of filing of each transaction; the collateral covered; the names of the secured parties and assignees; and a certification by the division.",Retain for 1 year(s),Public,
21989,Department of Commerce. Division of Corporations and Commercial Code,Incorporation case files index,1910.,Alphabetical by corporation name.,This is an alphabetical index of companies incorporated to do business in the State of Utah and was created by the Division of Corporations to facilitate access to the Incorporation Case Files. The series provides the name of the incorporation and case file number and was compiled from a list of corporations that were suspended in 1910 for failure to pay annual license taxes.,,Public,1 microfilm reel
81230,Department of Commerce. Division of Corporations and Commercial Code,Filing verification requests,1987-,Alphabetical by name,"The agency compiles and distributes the federally required central filing system master list of all debtors against whom an agricultural lien has been filed (7 USC 1631 1986)). Records document requests for a certified copy of the central filing system or a confirmation of listing in the central filing system\, including debtor\, lender\, and lien information.",Retain for 1 year(s),Public,
28200,Department of Commerce. Division of Manufactured Housing,IPIA monitoring reports,1982-1986.,Chronological.,IPIA monitoring reports and violations,,Public,
679,Department of Registration,Frank J. Moormeister license revocation hearing files,1929-1939.,Alphanumerical,"Frank J. Moormeister appeared before the Dept. of Registration on the charge of unprofessional conduct on the grounds of procuring a criminal abortion. The department found the doctor guilty\, but the Supreme Court's rendered a decision regarding appeals in which it stated that an appeal should be heard in the same manner as a civil case might be appealed from the Justice's court. The case thus appeared before the district court some five times and before the Supreme Court three times\, plus several postponements.",,Public,
5583,Department of Commerce.$bDivision of Occupational and Professional Licensing,Licensed professionals' rosters,1956-2008.,Alphanumerical.,"Rosters listing individuals licensed with license number\, name\, address\, city and state\, and license code type. May also include a code index and extracts from the law pertaining to the particular profession licensed. Professions included in holdings are medical doctors\, nurses\, engineers\, and land surveyors.,Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",,Public,
5593,Department of Registration,Annual reports,1921-1926.,Alphanumerical,"This series contains a Report of the Department of Registration covering the period of April 1\, 1921 to June 30\, 1926. The introductory letter to Governor Dern states\, ""This Department is not required by law to make a biennial report. One was\, however\, made in November\, 1922\, but through an inadvertence was not published. No report was made in 1924. This report covers the entire period of the existence of this Department[.]"",Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101 8(a)(b) (2010) and 9-7-208 (2006)",,Public,
9774,Department of Commerce.$bDivision of Occupational and Professional Licensing,Dentist licensing files,"1897-1905, 1983-",Numerical by license number,"These files document applications\, registrations\, and licenses for dentists. The Department of Commerce\, Division of Occupational and Professional Licensing\, issues licenses to qualified applicants. Applicants are required to produce evidence of good moral character\, be a graduate of an accredited dental college or university\, pass an examination consisting of practical demonstrations and written and oral tests in the theory and practice of dentistry\, and to renew their license biennially. Information includes name\, social security number\, mailing and business address\, residence\, telephone number\, gender\, birthdate and birthplace\, physical characteristics\, educational background\, and endorsements. Applicants are required to submit a photograph with their application.",Retain for 10 year(s),Public,
9766,Department of Commerce. Division of Professional Licensing,Acupuncture practitioner licensing files,1978-,Numerical by license number,"These files document applications\, registrations\, and licenses for individuals practicing acupuncture. The Department of Commerce\, Division of Occupational and Professional Licensing\, issues licenses to qualified applicants. Applicants are required to be at least 21 years of age\, be residents of the state of Utah\, be high school graduates\, and complete at least two years of postsecondary education with emphasis in biology and human anatomy. Furthermore\, applicants are required to complete an approved education course of at least two years in acupuncture\, and 500 hours of postgraduate training under the supervision of a licensed acupuncture practitioner. Successful applicants must then pass an examination approved by the Acupuncture Board and pay a fee determined by the Department of Commerce. Information includes name\, social security number\, gender\, birthdate and birthplace\, physical characteristics\, educational background\, and endorsements. Applicants are required to submit a,photograph with their application.",Retain for 10 year(s),Public,
9787,Department of Commerce. Division of Professional Licensing,Pharmacist licensing files,1978-,Numerical by license number,"These files document applications\, registrations\, and licenses for pharmacists. The Department of Commerce\, Division of Occupational and Professional Licensing\, issues licenses to qualified applicants. Applicants are required to possess a professional entry degree from an accredited school or college of pharmacology\, complete an internship approved by the State Board of Pharmacy\, pass required examinations\, and produce satisfactory evidence of good moral character. Furthermore\, applicants are required to pay a fee determined by the Department of Commerce. (UCA 58-17b-303 (2005). Information includes name\, social security number\, mailing and business address\, residence\, telephone number\, gender\, birthdate and birthplace\, physical characteristics\, educational background\, and endorsements. Applicants are required to submit a photograph with their application.",Retain for 10 year(s),Public,
9280,Department of Commerce. Division of Professional Licensing,Continuing education program licensing records,1986-,Numerical by application number,"These records support the agency's function to administer and enforce all occupational and professional licensing laws (Utah Code 58-1-103(1993)). These applications document that the curricula for continuing education programs are in compliance with Federal and State professional licensing regulations and include contact information\, correspondence\, curricula\, and related records.",Retain for 5 year(s),Public,
9719,Department of Commerce. Division of Professional Licensing,Electrologist licensing files,1980-,Numerical by license number.,"These files document applications\, registrations\, and licenses for cosmetology electrologists. The Department of Commerce\, Division of Occupational and Professional Licensing\, issues licenses to qualified applicants. Applicants are required to submit an application\, pay a fee determined by the Department of Commerce\, complete and provide evidence of graduation in a course of electrology with a minimum of five hundred hours of training and pass an examination determined by the Department of Commerce (UCA 58-11a-302 (2005). Information includes\, name\, social security number\, birthdate and birthplace\, educational background\, gender\, and mailing and business address. Applicants are required to submit a photograph with their applications.",Retain for 10 year(s),Public,
9277,Department of Commerce. Division of Professional Licensing,Administrative hearing files,1930-,"Numerical by case number, thereunder by year","These files document disciplinary action taken against licensees or non-licensees by the Department of Commerce\, Division of Occupational and Professional Licensing. The Division of Occupational and Professional Licensing may direct disiplinary action or refuse to renew licenses for unprofessional conduct\, or moral turpitude (UCA 58-1-15 (1992)). The division must comply with the requirements of the Administrative Procedures Act before initiating disciplinary action against a licensee (UCA_58-1-16_(1992)).",Permanent. Retain for 60 year(s),Public,
9722,Department of Commerce. Division of Professional Licensing,"Professional engineer, structural engineer, and land surveyor licensing files",1936-,Numerical by license number.,"These files document applications\, registrations\, and licenses for engineers and land surveyors. The Department of Commerce\, Division of Occupational and Professional Licensing\, issues licenses to qualified applicants. Applicants are required to submit an application\, pay a fee determined by the Department of Commerce\, and complete and provide evidence of graduation from an accredited engineering or surveying educational institution (UCA 58-22-302 (2005). Information includes name\, social security number\, mailing and business address\, telephone number\, gender\, birthdate and birthplace\, physical characteristics\, and educational background. Applicants are required to submit a photograph with their application.",Retain for 10 year(s),Public,1 microfilm reel
9740,Department of Commerce. Division of Professional Licensing,Certified court reporters licensing files,1945-,Numerical by license number.,"These records document applications\, registrations\, and licenses for certified shorthand reporters. Information includes name\, social security number\, birthplace and birthdate\, and educational background.",Retain for 10 year(s),Public,2 microfilm reels
9743,Department of Commerce. Division of Professional Licensing,Funeral service licensing files,1961-,Numerical by license number.,"These files document applications\, registrations\, and licenses for funeral service directors and apprentices. The Department of Commerce\, Division of Occupational and Professional Licensing\, issues licenses to qualified applicants. Applicants for funeral directors are required to submit an application\, pay a fee determined by the Department of Commerce\, be of good moral character\, complete and provide evidence of an associate degree in mortuary science from an institution approved by the American Board of Funeral Service Education\, complete at least two thousand hours of service in a mortuary and fifty embalmings within a one year period\, and pass an examination (UCA 58-9-302 (2005)). Information includes name\, social security number\, mailing and business address\, gender\, birthdate and birthplace\, physical characteristics\, and educational background. Applicants are required to submit a photograph with their application.",Retain for 10 year(s),Public,
9760,Department of Commerce. Division of Professional Licensing,Architect licensing files,ca. 1970-,Numerical by license number,"These files document applications\, registrations\, and licenses for architects. The Department of Commerce\, Division of Occupational and Professional Licensing\, issues licenses to qualified applicants. Applicants are required to submit an application\, be of good moral character\, provide evidence of a bachelor's or master's degree from an accredited educational institution\, complete a program of diversified practical experience in accordance with a schedule determined by the Architects Licensing Board\, pay a fee determined by the Department of Commerce\, and pass an examination determined by the board. Information includes name\, social security number\, mailing and business address\, gender\, birthdate and birthplace\, physical characteristics\, and educational background. Applicants are required to submit a photograph with their application.",Permanent. Retain for 10 year(s),Public,6.35 cubic feet
11187,Department of Commerce. Division of Professional Licensing,Utah code amendments,1963-,Alphabetical by profession,These files document the Division of Professional and Occupational Licensing (DOPL) amendments to statutes affecting their agency. DOPL prepares amendments and creates statutes for the Utah State Legislature to consider during the general session. This information is gathered to assist DOPL in determining their legislative priorities and agenda for each session.,Retain for 5 year(s),Public,
11196,Department of Commerce. Division of Professional Licensing,Policies and procedures manuals,1985-,None,"Policies and procedures that govern the operation and administration of various programs.,These records document policies and prodedures that govern the operation and administration of the Division of Occupational and Professional Licensing (DOPL) and their programs. Information includes policy statements\, staff manuals\, and procedures.",Permanent. Retain for 5 year(s),Public,
10537,Department of Commerce. Division of Professional Licensing,Dental hygienist licensing files,1950-,Numerical by license number,"These files document applications\, registrations\, and licenses for dental hygienists. The Department of Commerce\, Division of Occupational and Professional Licensing\, issues licenses to qualified applicants. Applicants are required to submit an application\, pay a fee determined by the Department of Commerce\, be of good moral character\, provide evidence of graduation from an accredited dental hygiene institution or dental college\, and pass an examination consisting of practical demonstrations and a written or oral test in dental hygiene theory. Information includes name\, social security number\, mailing and business address\, residence\, telephone number\, gender\, birthdate and birthplace\, physical characteristics\, educational background\, and endorsements. Applicants are required to submit a photograph with their application.",Retain for 10 year(s),Public,
9866,Department of Commerce. Division of Professional Licensing,Manufactured housing dealer licensing files,1982-,Numerical by license number,"These files document applications\, registrations\, and licenses for manufactured home dealers. The Department of Commerce\, Division of Occupational and Professional Licensing\, issues licenses to qualified applicants. Upon approval of the license\, the applicant must file proof of workmen's compensation insurance\, public liability insurance\, and registration with the Department of Employment Security. UCA 41-1-217 (1991)\, specifies that when a dealer delivers a manufactured home to a purchaser\, they must apply to the Division of Occupational and Professional Licensing for a certificate of title in the purchaser's name within thirty days of the date of sale. Information includes name\, address\, telephone number\, social security number\, and birthdate. Title certificate information\, business name\, incorporation date\, corporation number\, and the date the business commenced operations are included.",Retain for 10 year(s),Public,
10136,Department of Commerce. Division of Professional Licensing,Prelitigation hearings case files,1991-,"Numerical by month and year, thereafter by sequential number","These records document the requirements for prelitigation panel reviews. UCA 78-14-12(2)(a) 1996\, provides for parties initiating medical liability actions to file requests for prelitigation panel reviews. Information includes opinions\, requests for action\, and panel review notes.",Retain for 2 year(s),Exempt,
9968,Department of Commerce. Division of Professional Licensing,Chiropractic physician licensing files,1942-,Numerical by license number,"These files document applications\, registrations\, and licenses for Chiropractors. The Department of Commerce\, Division of Occupational and Professional Licensing\, issues licenses to qualified applicants. Applicants are required to submit a written\, verified statement conforming to the guidelines prescribed by the Chiropractors Licensing Board. Applicants are restricted to specific areas of rehabilitative procedures that include vertebral adjustment\, manipulation\, and treatment of the articulation and adjacent tissues of the spinal column and musculoskeletal structure of the body and nervous system. Applicants are forbidden to perform major and minor surgery\, prescribe or administer drugs\, treat cancer\, practice obstectrics\, and prescribe or administer x-ray therapy. X rays may be used for diagnostic purposes only. Applicants are required to be graduates of an accredited chiropractic college or university with specific preprofessional education emphasizing biology and chemistry.,Applicants pay a fee determined by the Department of Commerce\, must be 21 years of age\, be of good moral character\, and have completed at least two years of general study in a college or university. In addition\, applicants must be physically and mentally able to safely engage in chiropractic care\, must not have been guilty of unprofessional conduct\, and have passed an examination under the direction of the Department of Commerce. Included are name\, social security number\, mailing and business address\, residence\, telephone number\, gender\, birthdate and birthplace\, physical characteristics\, educational background\, and endorsements. Applicants are required to submit a photograph with their application.",Retain for 10 year(s),Public,
9976,Department of Commerce.$bDivision of Occupational and Professional Licensing,Licensed practical nurse files,"1894-1900, 1917-",Numerical by license number,"These files document applications\, registrations\, and licenses for Licensed Practical Nurses (LPN). The Department of Commerce\, Division of Occupational and Professional Licensing\, issues licenses to qualified applicants. Applicants are required to submit a written\, verified statement that they are in good mental and physical health\, of good moral character\, and have completed a state approved practical nurse education program. Upon the successful completion of a written examination\, the Division of Occupational and Professional Licensing issues a license to practice as a practical nurse. Practical nurses must renew their licenses biennially. The Department of Commerce collects fees for applications\, reexaminations\, letters of certification\, applications for temporary licenses\, applications for interim permits\, biennial renewals\, and reapplications. Information includes name\, social security number\, mailing and business address\, residence\, telephone number\, gender\, birthdate and,birthplace\, physical characteristics\, educational background\, and endorsements. Applicants are required to submit a photograph with their applications.",Retain for 10 year(s),Public,1 microfilm reel
9977,Department of Commerce. Division of Professional Licensing,Advanced practice registered nurse licensing files,1982-,Numerical by license number,"These files document applications\, registrations\, and licenses for Nurse Practitioners. The Department of Commerce\, Division of Occupational and Professional Licensing\, issues licenses to qualified applicants. Applicants are required to submit a written\, verified statement that they are in good mental and physical health\, of good moral character\, and have completed a state approved registered nurse education program. Nurse practitioners practice under written criteria\, jointly developed with a consulting physician to diagnose and treat common illnesses and injuries. Nurse practitioners may\, under the direct supervision of the consulting physician\, administer local anesthetics and prescribe medication in accordance with agreements submitted and approved by the Interdisciplinary Board. This board is appointed by members of the State Board of Nursing. Information includes name\, social security number\, mailing and business address\, residence\, telephone number\, gender\, birthdate and,birthplace\, physical characteristics\, educational background\, and endorsements. Also\, applicants are required to submit a photograph with their application.",Retain for 10 year(s),Public,
10512,Department of Commerce. Division of Professional Licensing,Social service aide licensing files,1970-,Numerical by license number,"These files document applications\, registrations\, and licenses for social service aids. The Department of Commerce\, Division of Occupational and Professional Licensing\, issues licenses to qualified applicants. Applicants are required to submit an application\, meet the minimum level of education or training as determined by the Board of Social Work Examiners\, pass a examination prepared by the board\, and be a person of good moral character. Information includes name\, social security number\, mailing and business address\, telephone number\, gender\, birthdate and birthplace\, physical characteristics\, educational background\, and endorsements. Applicants are required to submit a photograph with their application.",Retain for 10 year(s),Public,
9793,Department of Commerce.$bDivision of Occupational and Professional Licensing,Speech-language pathologist and audiologist licensing files,"1852-1878, 1978-",Numerical by license number,"These files document applications\, registrations\, and licenses for speech-language pathologists and audiologists. The Department of Commerce\, Division of Occupational and Professional Licensing\, issues licenses to qualified applicants. Applicants are required to provide the Speech-Language Pathology and Audiology Licensing Board with written verification that they hold a doctoral or master's degree in speech-language pathology\, speech science\, or audiology from an accredited college or university; present the board with certified evidence that they have completed at least one year of professional clinical experience in the treatment and management of patients\, be of good moral character\, and pass a nationally standardized examination in speech-language pathology or audiology that is approved by the American Speech and Hearing Association. Also\, applicants are required to pay a fee determined by the Department of Commerce. The licenses are renewed biennially. (UCA 58-41-5 (2005).,Information includes name\, social security number\, mailing and business address\, residence\, telephone number\, gender\, birthdate and birthplace\, physical characteristics\, educational background\, and endorsements. Applicants are required to submit a photograph with their application.",Retain for 10 year(s),Public,
14409,Department of Commerce. Division of Professional Licensing,Investigation complaint files (open cases),1970-,"Alphabetical by surname, thereunder numerical by investigative case number.","This series contains Complaint Files created for the purpose of documenting unlawful or unprofessional conduct. If sufficient evidence of unlawful activity is discovered\, the division initiates a formal investigation under UCA 58-1-106(2) 1994.",Retain permanently,Protected,
14414,Department of Commerce. Division of Professional Licensing,Citation records,1992-,Numerical by citation.,"This series documents violations of state business statutes. Information includes: violator's response\, citation issued\, violator identification information\, and description of offense.",Permanent. Retain for 60 year(s),Public,
17491,Department of Commerce. Division of Professional Licensing,Aesthetician licensing files,1980-,Numerical by license number,"The purpose of this record series is to document that the applicant has met all requirements for licensure. This record series will include license information for Estheticians\, Master Estheticians\, Esthetician Instructors and Esthetician schools. These documents contain such information as applicant's name\, address\, social security number\, telephone number\, work experience\, education\, transcripts and date of birth.",Retain for 10 year(s),Public,
17366,Department of Commerce. Division of Professional Licensing,Journeyman plumber licensing files,1994-,Numerical by license number,"These are applications and licenses for journeyman plumbers. Applicants must meet criteria for licenses. (UCA 58-1-301 (2005). Information includes name\, address\, birthdate\, education\, and work experience.",Retain for 10 year(s),Public,
14415,Department of Commerce. Division of Professional Licensing,Contract files,1990-,None.,This series includes contracts and agreements provided to the Division of Occupational and Professional Licensing by associations and testing agencies. These entities enter into agreements with the division to supply examinations for licensure applicants.,Retain for 5 year(s) after superseded,Public,
17303,Department of Commerce. Division of Professional Licensing,National disciplinary practitioner data bank reports,1990-,"Alphabetical by surname, thereunder chronological by year",These are reports of adverse action taken against medical practitioners for violations of regulations or laws. The reports originate with insurance companies handling malpractice claims and hospitals that may take action against physicians. The reports from the insurance companies and hospitals are sent to the Department of Commerce for action and copies are forwarded to the National Practioner Data Bank in California.,Retain for 5 year(s),Exempt,
17899,Department of Commerce. Division of Professional Licensing,Licensed substance abuse counselor licensing files,1996-,Numerical by license number,"These files document applications\, registrations\, and licenses for substance abuse counselors. Under Utah law\, applicants must meet specific requirements to be licensed (UCA 58-1-301 (2005). Information includes name\, social security number\, birthdate and birthplace\, and address.",Retain for 10 year(s),Public,
17369,Department of Commerce. Division of Professional Licensing,Apprentice plumber licensing files,1990-,Numerical by license number,"These are applications and licenses for apprentice plumbers. Applicants must meet criteria for licenses. (UCA 58-1-301 (2005). Information includes name\, address\, birthdate\, education\, and work experience.",Retain for 10 year(s),Public,
17378,Department of Commerce. Division of Professional Licensing,Residential electrician licensing files,1995-,Numerical by license number,"These files document applications\, registrations and licenses for residential journeyman electricians. Applicants must meet requirements outlined by the Department of Commerce\, Division of Occupational and Professional Licensing. Information includes name\, address\, birthdate\, education\, and social security number.",Retain for 10 year(s),Public,
17390,Department of Commerce. Division of Professional Licensing,Apprentice electrician licensing files,1995-,Numerical by license number,"These are applications and licenses for apprentice electricians. Applicants must meet criteria for licenses. (UCA 58-1-301 (2005)). Information includes name\, address\, birthdate\, education\, and work experience.",Retain for 10 year(s),Public,
20351,Department of Commerce. Division of Professional Licensing,"Residence lien recovery fund, notice of commencement of action files",1995-,Numerical by notice number,"These records document notices of commencement of action submitted to the Division of Occupational and Professional Licensing by plantiffs against contractors\, subcontractors\, and/or real estate developers. Information includes brief explanation of case\, amount of damages sought\, name and address of fund claimant\, and name and address of contractor\, subcontractor\, and real estate broker.",Retain for 5 year(s),Public,
23330,Department of Commerce. Division of Professional Licensing,Investigations bureau policies and procedures manual,1985-,Numerical by section number.,"This records series documents the policies and procedures that govern the operation and administration of the Division's Investigation Bureau. Chapter headings include: General Provisions; Authority\, Purpose and Organization of Bureau; Personal and Professional Conduct; Drug Free Workplace; Investigations; and Work Schedule and Time Accountability.",Retain permanently,Protected,
20352,Department of Commerce. Division of Professional Licensing,Lien Recovery Fund files,1995-,Numerical by claim number thereunder alphabetical by claimant name.,"These records contain information used to claim money from the Lien Recovery Fund. Claimants must submit requests and documentation such as supplemental contracts\, civil judgements\, and proof of payments to determine if claims meet requirements of the Division of Occupational and Professional Licensing (UCA 38-11-201)(1996).",Retain for 7 year(s),Public,
23686,Department of Commerce. Division of Professional Licensing,Genetic Counselor licensing files,2001-,Numerical by license number.,"The purpose of this record series is to document that the applicant has met all requirements for licensure. This file contains such information as applicant's name\, address\, social security number\, telephone number\, work experience\, education\, transcripts and date of birth.",Retain for 10 year(s),Public,
23689,Department of Commerce. Division of Professional Licensing,Nail Technology licensing files,2001-,Numerical by license number.,"The purpose of this record series is to document that the applicant has met all requirements for licensure. This record series will include license information for Nail Technicians\, Nail Technology Instructors and Nail Technology schools. These documents contain such information as applicant's name\, address\, social security number\, telephone number\, work experience\, education\, transcripts and date of birth.",Retain for 10 year(s),Public,
82583,Department of Commerce. Division of Real Estate,Training aids,1982-2010.,none,,Permanent. Retain until administrative need ends,,
28968,Department of Commerce. Property Rights Ombudsman,Appraiser list records,2000-,chronologically,"The Office of the Property Rights Ombudsman compiles a list of appraisers experienced in eminent domain. The appraiser list is not endorsed by the Office and is simply a resource for property owners involved in eminent domain issues. This list is contingent upon the request of an appraiser to be added or removed. Records document the appraisers in the state who wish to have their name available to property owners who need an additional appraisal on their property with regards to eminent domain. Records include an appraiser's ""Information Form"" and the completed appraisal list.",Retain for 1 year(s),Public,
29347,Department of Health and Human Services. Office of Internal Audit.,Internal audit working papers,1965-,,"The Office of Internal Audit monitors the Department of Health's processes and use of government funds in order to aide them in ensuring efficient and effective management of health programs overseen by the state (Utah Code 26-1-3(1991)). These records are gathered and generated during internal financial and performance audits and may include information about entities being audited\, audit scope and background\, auditors and reviewers involved\, contracts\, audit dates and procedures\, expenditure statements\, monitoring reports\, recommendations\, audit reviews and follow-up visits\, correspondence\, and related records.",Retain for 10 year(s),Protected,
26443,Department of Commerce. Property Rights Ombudsman,Dispute resolutions records,1997-,Chronological by date case is closed,"These records support the agency's function to resolve property rights disputes (Utah Code 13-43-204(1)(2014)). Records are used to document requested arbitration or mediation of individual dispute cases and may contain correspondence\, mediation or arbitration agreements\, appraisals\, site plans\, studies\, and related materials.",Retain for 10 year(s),Public,
26464,Department of Commerce. Property Rights Ombudsman,Publications,1997-,Alphabetical by title,"This series contains publications created by the Office of Property Rights Ombudsman including pamphlets\, reports\, leaflets\, file manuals\, other published or processed documents\, and the last manuscript report\, if not published\, relating to management projects.",Permanent. Retain until administrative need ends,Public,
10003,Department of Commerce,Responses to information requests from the Little Hoover Commission,1965.,None,"These records contain information compiled in response to requests from the Commission on the Organization of the Executive Branch of the Government of the State of Utah (commonly known as Utah's Little Hoover Commission) about the Department of Business Regulation\, its internal organization (including organization charts)\, number of employees\, equipment inventories\, committee membership lists\, job descriptions and summaries of major duties\, salary information\, and budget information.",,Public,
13730,Dept. of Business Regulations.,Transmittal receipts,1974-1975.,none,,,,2 microfilm reels
18067,Dept. of Business Regulations.,War inspection service correspondence,1944-1945.,Chronological,"These records document the Department of Business Regulation's participation in the war inspection service\, inspecting manufacturing plants having war contracts with the federal government. This is correspondence pertaining to those inspections.",,Public,
21949,Department of Commerce,Annual reports,1941-,Chronological.,"This series contains reports about activities of the previous year. The information pertains to corporations; securities; public utilities; consumer services and protection; commercial code; occupational and professional licensing; property rights ombudsman; and real estate.,Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101(7)(2017) and 9-7-208(4)(2006).",Permanent. Retain for 1 year(s),Public,1.00 cubic foot
27175,Department of Commerce,Records amendment request files,1996-,Alphabetical by name of owner,"These files contain requests from individuals contesting the accuracy or completeness of records containing information on themselves. Information includes the request to amend and/or review personal information included in an agency's records\, agency approval or denial of the request\, statement of disagreement\, agency justification for refusal to amend a record\, subsequent appeal of the agency's decision\, and other related materials.",Retain for 2 year(s) after case is closed,Public,
29172,Dept. of Business Regulations.,Historic financial records,1951-1957.,Alphabetical,"Records used as posting and control media\, subsidiary to the general and allotment ledgers\, and not elsewhere covered in this schedule.",,Public,
83837,Department of Commerce,Licensing guides,1962-,Chronological.,"The licensing guides provide information about state policies and procedures. Published to inform businesses and professional about regulations affecting them. They include licensing procedures\, business operation rules and regulations and an explanation of agency resources available to help businesses.",Permanent. Retain until administrative need ends,Public,
82838,Department of Commerce,Personnel files,2006-2008.,none,"Complete work history of an individual while employed by the State. Refer to UCA 67-18-1 (2005)\, et seq. and DHRM standards on accessing\, maintaining\, and managing employee personnel files. The employee's personnel file shall be considered a supplement to the DHRM computerized file and shall be subject to the rules governing personnel files. When the employee transfers to another state agency\, the official personnel file must be sent to the new agency. Includes application for employment or resume\, verification of employment eligibility (I-9 form)\, and retirement/deferred compensation plan notification\, corrective or disciplinary actions taken against an employee\, performance plans\, performance evaluations\, position description\, career mobility or job swap agreement\, insurance benefits notification. May contain documentation on employee withholding\, completion of course certificates\, conflict of interest letters\, incentive award results\, employee awards\, letters of commendation\, leave,records and leave adjustment reports; copies of any documents affecting the employee's conduct\, status or salary\, etc.",Retain for 65 year(s) after separation,Private,
310,Department of Commerce. Division of Consumer Protection,Consumer alert newsletter,i 1979-1985.,Chronological.,"The Consumer Alert Newsletter is produced by the Division of Consumer Protection to educate the public on various consumer protection issues. Included are articles on how to avoid problems\, announcements of conferences and seminars\, and issues related to consumer protection needs. Exact frequency of publication appears to be arbitrary.",Permanent. Retain for 1 year(s),Public,
1495,Department of Commerce. Division of Consumer Protection,Minutes,1988-,None,"Records created by a committee or conference\, including advisory committees\, relating to executive establishment\, organization\, membership\, and policy. Includes agenda\, meeting minutes\, final reports\, and related records documenting the accomplishments of official boards and committees. May include audio and video recordings if minutes are not taken.",Permanent. Retain for 1 year(s),Public,
82841,Department of Commerce,Warrants,undated.,Chronological.,These records are payments made to providers of services for the department.,,Public,
82587,Department of Commerce. Division of Real Estate,Orders,1983-,Alphabetical by name,"These records document the decisions and orders resulting from hearings conducted by the Department of Commerce\, Division of Real Estate\, including Commissions or Boards. Information includes final agency orders\, original charges filed against licensees\, and substantiation or basis for resolution.",Permanent. Retain for 20 year(s),Public,
82589,Department of Commerce. Division of Real Estate,Real estate commission members' travel records,1983-,Chronological,"These are claims for reimbursement filed by members of the Mortgage Commission\, Real Estate Commission\, and Appraisal Board for expenses incurred through their serving on the board. Reimbursement is authorized as follows: for the Mortgage Commission\, UCA 61-2c-104(6); for the Real Estate Commission\, UCA 61-2f-103(5); for the Appraisal Board\, UCA 61-2g-204(7). The information recorded includes the date of the meeting\, the low org number\, the social security number of the members\, their addresses\, the actual miles traveled\, the amount of reimbursement\, and the signatures of the board members.",Retain for 4 year(s),Public,
84487,Department of Commerce. Division of Real Estate,License related correspondence,1993-2009. 2010-,Chronological,"These records contain communications between the division and the individuals and entities that are licensed\, registered\, or certified by the Division of Real Estate. Information includes requests for information\, letters of correction\, and responses to written inquiries and complaints to the extent that the communications are not part of an application or enforcement proceeding. Before 2010\, these records were kept on paper and transferred to the Archives. These records also contain packets compiled for commissioners and policy and program correspondence.",Permanent. Retain for 10 year(s),Public,
25794,Department of Commerce. Division of Consumer Protection,Postsecondary school authorization records,2003-,"Alphabetical by school name, thereunder alphabetical by student name.","The Division of Consumer Protection administers and enforces the Utah Postsecondary Proprietary School Act (Utah Code 13-34(2002)) and the Utah Postsecondary School State Authorization Act (Utah Code 13-34a(2014)). Records document the certified registration and authorization of private postsecondary schools that wish to operate\, advertise\, or recruit students throughout the state. Registration includes school facility and tuition documentation\, operational and fiscal history\, graduation and enrollment requirements\, and other related records.",Retain for 10 year(s),Public,
5614,Department of Commerce. Division of Securities,Laws and regulations,1933-,Chronological by date.,"This series contains pamphlets created by the State Securities Commission with selections of the Utah Code pertaining to the State Securities Act\, later also known as the Utah Uniform Securities Act.",,Public,
5609,Securities Commission,Annual reports,1919-1982.,Chronological by year.,"This is a report by the division setting forth its activities for the previous calendar year and includes a current list of broker-dealers\, agents\, and Investment Advisors registered. This report includes information on personnel\, the division structure\, comparison reports of receipts\, expenditures and registration\, total allotments\, issuer list\, broker-dealer list\, Investment Advisor list\, and agent list.,Any record\, regardless of format\, that is issued by a governmental entity for public distribution at the total or partial expense of that governmental entity. See Utah Code Section 9-7-101(7)(2017) and 9-7-208(4)(2006).",,Public,2.35 cubic feet 6 microfilm reels
13979,Department of Commerce. Division of Securities,Shareholder files,1981-2013.,none,"This series contains confidential reports disclosing ownership and interests in companies. The names and addresses of shareholders\, ownership percentages or number of stocks held\, and other interests are in these files often in the form of a list. Some files also include power of attorney documentation\, client earnings reports\, business trust forms\, various court documents\, notices of securities offerings and circulars\, share holders reports\, and business prospectuses.",Retain for 6 year(s),,
22620,Department of Commerce. Division of Securities,Mutual fund records,1996-,Alphabetical by issuer surname,"These files document Mutual Funds offerings\, registered with the Department of Commerce\, Division of Securities. These records are created for the purpose of ensuring compliance with the Uniform Securities Act (UCA 61-1 thru 30 (1999).",Retain for 6 year(s),Public,
26494,Department of Commerce. Property Rights Ombudsman,Conference files,1998-,Chronological.,"Records created as a result of conference\, workshop or seminar planning. May include agendas\, programs\, brochures\, reports\, advertising information\, presentations\, speakers\, significant correspondence\, and related materials.",Retain until administrative need ends,Public,
17304,Department of Commerce. Division of Professional Licensing,Disciplinary action reports,1970-,Alphabetical by licensee surname,These are reports of adverse action taken against licensees for violations of regulations or laws. The Department of Commerce takes disciplinary action against violators and also sends the information to various professional associations.,Retain for 15 year(s),Public,
17363,Department of Commerce. Division of Professional Licensing,Professional counselor license files,1994-,Numerical by license number,"These files document applications\, registrations\, and licenses for professional counselors. Applicants must meet requirements outlined by the Department of Commerce\, Division Occupational and Professional Licensing. Information includes name\, address\, birth date\, education\, and social security number.",Retain for 10 year(s),Public,
14407,Department of Commerce. Division of Professional Licensing,Physician assistant licensing case files,1984-,Numerical by license number,"This series includes applications\, registrations\, and licenses for physician assistants. Information includes names\, social security numbers\, and educational histories.",Retain for 10 year(s),Public,
18720,Department of Commerce. Division of Professional Licensing,Building code training class files,1995-,Chronological by training class date,"These files document information used in building code training seminars which are held throughout the State of Utah. _ _UCA 58-56(3)(a) (1995)\,_states that the Division of Occupational and Professional Licensing will conduct building code training classes. Information includes agendas\, class rosters\, evaluations\, and miscellaneous documentation.",Retain for 5 year(s),Public,
17321,Department of Commerce. Division of Professional Licensing,Alternative dispute resolution provider license files,1991-,Numerical by license number,"These are applications and licenses for dispute resolution licensees. Applicants are required to meet criteria for licenses. Information includes name\, address\, transcripts\, birth date\, and work experience.",Retain for 10 year(s),Public,
17364,Department of Commerce. Division of Professional Licensing,Residential plumber licensing files,1990-,Numerical by license number,"These files document applications\, registrations\, and licenses for residential journeyman plumbers. Applicants must meet requirements outlined by the Department of Commerce\, Division of Occupational and Professional Licensing. Information includes name\, address\, birthdate\, education\, and social security number.",Retain for 10 year(s),Public,
17912,Department of Commerce. Division of Professional Licensing,Closed investigative case management files,1990-,none,"These electronic records are created for the purpose of tracking investigations and complaints dealt with by the Division of Occupational and Professional Licensing. Information includes name\, address\, social security number\, and results of investigations.",Retain permanently,Protected,
17387,Department of Commerce. Division of Professional Licensing,Master electrician licensing files,1995-,Numerical by license number,"These are applications and licenses for master electricians. Applicants must meet criteria for licenses. (UCA 58-1-301 (2005). Information includes name\, address\, birthdate\, education\, and work experience.",Retain for 10 year(s),Public,
18168,Department of Commerce. Division of Professional Licensing,Investigative case files and reports (closed cases),1983-,Numerical by case number,"These are case files and reports that have been closed following an investigation by the Division of Occupational and Professional Licensing. Disciplinary action may or may not have been taken against violations of state laws. Information includes complaint report\, investigation plan and report\, witness information\, and name of investigator assigned to case.",Permanent. Retain for 30 year(s),Protected,
84336,Department of Commerce. Division of Professional Licensing,Alarm company agents licensing files,1983-,Numerical by license number,"This file is required by UCA 58-65 (1992) which states that no individual may function as an alarm agent or perform the duties of an alarm agent unless the individual possesses a valid identification card. Following receipt for application for licensure the division shall review the application for completeness and whether facts stated in the application are true\, and shall compare the fingerprints of the applicant with fingerprints filed with the Bureau of Criminal Identification to determine if the individual fingerprinted has any recorded convictions. This series includes the application\, fingerprint cards (2)\, photograph\, agency,correspondence\, and criminal history. This license must be renewed every two years.",Retain for 10 year(s),Public,
29708,Department of Commerce. Division of Public Utilities,Transitory records,1969-,"Chronological by year, thereunder alphabetical by company.","These records support the Division's fulfillment of their mandates as described in Utah Code 54-4a-1 (1989). Records include accident reports\, correspondence\, electric service agreement amendments for municipalities\, electric service terminations\, utility informational filings\, Facilities Review Board non-decision materials\, carrying charge updates\, quarterly financing reportings\, and interconnection agreements. These records are transitory in nature. Record copies of most of these records are held by the Public Service Commission.",Retain for 2 year(s),Public,
29710,Department of Commerce. Division of Public Utilities,Tariffs and deferred accounting orders,1969-,"Alphabetical by company, thereunder chronological by year.","The Division of Public Utilities makes recommendations to the Utah Public Service Commission for rate-making purposes\, applications\, hearings and other issues affecting quality of service. The Division also handles and investigates consumer complaints and monitors utility operations to ensure compliance with Public Service Commission rules\, regulations and orders. See Utah Code 54-4a-1 (1989). These records are a valuable reference resource in the daily work of the Division. Records may include tariffs\, deferred accounting orders\, and similar records.",Retain for 20 year(s),Public,
29712,Department of Commerce. Division of Public Utilities,Commission orders,1969-,,These records are the orders given by the Public Service Commission.,Permanent. Retain,Public,
7297,Department of Commerce. Division of Real Estate,Subdivision and timeshares registration case files,2010-,Numerical by registration number.,"This record includes original applications\, attached exhibitions\, submitted public offering statements\, correspondence\, orders of registration\, and maps.",Retain for 7 year(s),Public,
9356,Department of Commerce. Division of Real Estate,Salesperson licenses application cards,1983-2010.,None.,"This record includes licensee name\, address\, and social security number; company name\, and address; and the principle broker's social security number.",Retain for 7 year(s),Private,
13696,Department of Commerce. Division of Real Estate,Unresolved investigative complaint files,1983-2010.,"Numerical by case number, thereunder by license number.","These files document complaints filed against real estate brokers\, sales agents\, and appraisers. Action may or may not have been taken. Information includes original complaint and response\, license information\, investigative reports\, hearing records\, petitions\, and stipulations. This information is also used in pending cases where brokers\, sales agents\, and appraisers attempt to relicense.",Retain for 20 year(s) and 3 month(s),Protected,
23978,Department of Commerce. Division of Real Estate,Utah Real Estate Appraiser Review,ca. 1991-2010.,Chronological by date.,"This newsletter provides licensed appraisers with information and education needed to competently serve real estate consumers. It includes licensing and certification information\, changes in division administration and procedure\, disciplinary sanctions\, industry news\, and other items of general interest.",,Public,0.20 cubic foot
25528,Department of Commerce. Division of Real Estate,Publications,1929-2010.,Chronological by date.,"Documents created by the Real Estate Division\, including pamphlets\, reports\, leaflets\, file manuals\, annual reports\, other published or processed documents\, and the last manuscript report\, if not published\, relating to management projects. Electronic versions of publications may be considered a duplicate if identical. If unique\, see Schedule 1 Item 44.,Documents created by the agency\, including pamphlets\, reports\, leaflets\, file manuals\, annual reports\, other published or processed documents\, and the last manuscript report\, if not published\, relating to management projects. Electronic versions of publications may be considered a duplicate if identical. If unique\, see Schedule 1 Item 44.",,Public,
81179,Department of Commerce. Division of Real Estate,License history files,1921-,Alphabetical by name thereunder chronological,"These records detail individual licensees' activities. They are used as a reference tool by the staff to provide background information for those licensees who move out of the state and attempt to secure licenses in other states. Information includes a licensee's name\, address\, history of employment\, type of license\, and dates of licensure.",Retain for 10 year(s),Public,
82584,Department of Commerce. Division of Real Estate,Administrative rule analysis notice of proposed rule/change,1980-2010.,Chronological,"This is a proposal by agency to adopt a new administrative rule or change an existing rule. It includes the agency name and address\, the contact person\, the rule title\, a summary of the rule or change and the reason for it\, the anticipated cost impact\, the type of notice\, a justification for a 120 day rule\, any applicable state or federal mandate\, the means of public comment (at public hearing\, by appearing at the agency\, or by written comment) the period for comments\, the signature of the agency head or designee\, the date the notice was signed\, the date and time the notice was received in the Office of Administrative Rules and the name of the person receiving it\, the dates the 120 day rules become effective and lapse\, and the Office of,Administrative Rules and the originating agency's numbers.",Permanent. Retain until administrative need ends,,
84488,Department of Commerce. Division of Real Estate,Individual case summaries,1983-2010.,"Numerical by case number, thereunder by licensee","These are automated data system files and represent a subfile of the licensee master file. They contain information on complainant respondents\, actions taken\, and the nature of complaints.",Retain permanently,Protected,
811,Securities Commission,Issuers registers,1928-1966.,Numerical by case number which is generally chronological by date.,,,Public,2.00 cubic feet
5537,Department of Commerce. Division of Securities,Administrative records,1972-,Alphanumerical by subject.,"Records created by agency administration to document the research\, creation and application of agency programs\, policies and procedures. May include correspondence\, policy and program case files\, and executive files documenting leadership roles and decision making processes.",Permanent. Retain for 5 year(s),Public,1.00 cubic foot 1 microfilm reel
80728,Department of Commerce. Division of Securities,Coordinated issuer's files,1982-,Alphabetical by name,This is a record of the registration of securities that are subject to federal registration. Registration of these securities is required by UCA 61-1-9. This record series includes certificate of registration; application for securities registration; consent to service of process; corporate resolution; pricing amendments and prospectus or disclosure statement giving the plans and procedures of the company selling the securities; and final sales report.,Retain for 6 year(s),Public,
80741,Department of Commerce. Division of Securities,Attorney General's opinions,1935-,Chronological,These are legal interpretations written by the Attorney General's office upon request by the division to guide them in enforcing and obeying the law.,Permanent. Retain until administrative need ends,Public,
80747,Department of Commerce. Division of Securities,Press releases,undated,none,A copy of prepared statements or announcements issued for distribution to the news media. A press release may be a textual record or a non-textual record such as a film or video sound recording.,Permanent. Retain for 2 year(s),Public,
82407,Department of Commerce. Division of Securities,Stock escrow documents,1919-1985.,Alphabetical by company name.,"These are documents filed with stock certificates placed in escrow with the Division of Securities pursuant to old rules no longer in effect. This series includes legal agreements and an Acceptance of Terms and Escrow Agreement. The Records Transfer Sheet (26 May 1988) describes the records transferred to the archives as ""paperwork that was filed with escrowed stocks sent to Unclaimed Property\, 1920-1985.""__The RTS provides a complete\, 16-page listing of company names and numbers included.",,Public,
666,Department of Commerce. Division of Securities and Real Estate,Administrative records,1940- c.1990.,Alphanumerical.,"Records created by agency administration to document the research\, creation and application of agency programs\, policies and procedures. May include correspondence\, policy and program case files\, and executive files documenting leadership roles and decision making processes.",,Public,
26448,Department of Commerce. Property Rights Ombudsman,Utah Land Use and Eminent Domain Advisory Board records,2006-,Chronological,"These are records created by the Utah Land Use and Eminent Domain Advisory Board relating to executive establishment\, organization\, membership\, and policy. They include agenda\, meeting minutes\, final reports\, and documents relating to the accomplishments of the Board and committees.",Permanent. Retain for 3 year(s),Public,
26501,Department of Commerce. Property Rights Ombudsman,Land use advisory opinions,2006-,Chronological by date case is closed,"These records support the agency's function to help citizens and government agencies understand and comply with land use and property rights laws (Utah Code 13-43-203(1)(2015)). Records document the process of responding to requests made for advisory opinions (Utah Code 13-43-206) and may include the formal legal opinions rendered as guidance in enforcing\, obeying\, and interpreting land use laws\, as well as any related records.",Permanent. Retain for 10 year(s),Public,1.00 cubic foot
9607,Department of Commerce. Division of Securities,Permanent employees personnel files,1980-2013.,Alphabetical by employee surname.,"Complete work history of individual while employed by the State. Refer to UCA 67-18-1\, et seq. When an employee transfers to another state agency\, the official personnel file must be sent to the new agency.",Retain for 65 year(s) after separation,Private,
80759,Department of Health and Human Services. Utah Health Advisory Council,Health Advisory Council meetings minutes,1980-,Chronological,"These records support the agency's function to advise the department on any subject concerning health care in the state that it deems appropriate\, or as requested by the executive director (Utah Code 26-1-7.5(6)(2011)). Records document all matters proposed\, discussed or decided\, and votes taken (Utah Code 52-4-203(2014)). Information includes agenda\, notices\, and public materials distributed at the meeting.",Permanent. Retain for 5 year(s),Public,
16727,Department of Health and Human Services. Office of Internal Audit.,Bureau correspondence file,1978-,Chronological,This file contains copies of all correspondence sent by and to the bureau. It consists of two duplicate files. It includes memoranda and correspondence to and from the other bureaus within the Health Department and local health departments concerning audits conducted by the bureau.,,,
81838,Department of Health and Human Services. Office of Internal Audit.,Contract files,1981-,alphabetical by division,"This is the record copy of all the department's contracts. The files include maintenance contracts\, procurement contracts\, service contracts\, and facility contracts.",Retain for 7 year(s) after expiration of contractual agreement,Public,
30868,Department of Commerce. Office of Professional Licensure Review.,Professional licensure review reports and recommendations,2004-,,"These records contain summary reports prepared by the Office of Professional Licensure Review (""OPLR"") to the state legislature as required by statute. Also included are OPLR's recommendations after the completion of a professional licensure study and review\, as well as drafts of proposed legislation. These documents are to help legislators and government agencies in considering changes to licensing statutes and rules. (The supportive documents generated to arrive at the reports and recommendations are placed in separate retention schedules).",,,
30869,Department of Commerce. Office of Professional Licensure Review.,Agency internal records,2004-,,"These records document meetings\, interviews\, and focus groups by the Office of Professional Licensure Review (""OPLR"") conducted as part of OPLR's study and review of a particular profession.",,,
30867,Department of Commerce. Office of Professional Licensure Review.,Professional licensure study and review records,2004-,Chronological,"These records contain research\, licensee survey responses\, data analysis spreadsheets\, statistics\, internal working documents\, work plans\, and drafts. These are supporting records\, all the nuts and bolts involved in a professional licensure study and review. (The final reports and recommendations prepared as a result of these studies and any drafts of potential legislation are placed in a separate retention schedule.)",,Public,
15238,Department of Government Operations. Division of Finance. Accounting Operations,Cash reconciliation monthly reports,1991-,Chronological,"These reports are the monthly overall cash reconciliation to the state accounting system (FI-NET) and the payment tracking system (PTS)\, through which most payments from the state are issued.",Retain for 7 year(s),Public,